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Home My WebLink About2003-08-25 PRC Packet . ~Hwate~ THE BIRTHPLACE OF MINNESOTA ~ STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE AUGUST 25, 2003 The Stillwater Parks and Recreation Board will meet on Monday, August 25, 2003 at 7:00 p.m. in the Council Chambers at City Hall, 216 N, 4th Street. AGENDA . 1. Approval of April 28, 2003 Minutes, 2. Request for Tobacco Free Parks. 3. Budget Request for 2004. 4. Skateboard Park. 5. Downtown Planning. 6. Other Items. . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . CITY OF STILLWATER PARK AND RECREATION BOARD APRIL 28, 2003 Chairperson Polehna called the meeting to order at 7:00 p.m. Present: Board Members Amrein, Donna, Flinn, McGarry, Polehna, Snellman, and Council Representative Milbrandt Others: Community Development Director Russell APPROVAL OF MINUTES Motion made by Board Member Flynn, seconded by Board Member Amrein to approve the March 24, 2003 board minutes with changes. Motion passed unanimously. NEW BUSINESS DISCUSSION OF SCHOOL COMMITTEE REPORT ON DISTRICT LANDS (OLD HIGH SCHOOL JC BALL FIELDS) - KARL RANUM, REPRESENTING ROB GAG, COMMITTEE MEMBER Mr. Ranum informed the Board that the school is looking to supplement fund by swapping land with the school. Community Development Director Russell said to take action on the issue after the school approaches the City. The decision would come from city council. OAK PARK ELEMENTARY SCHOOL PLAYGROUNDS PROJECTS, SHEILA ELLER Debbie Crea informed the Board that in the fall of 2001 they found out that the playground does not meet the current ADA requirements. The new playground would benefit the children during school, after school programs and the entire community. Kristin Femermann, fundraising committee, spoke about fundraising possibilities. Jill Greenhow, 410 North Fourth Street, is involved in grant writing for the playground project. They are trying every outlet to receive funding. . . . Sheila Eller, Oak Park Elementary Principal, thanked the Board for their time. She informed the board that Oak Park Heights has approved $17,000 for the playground project. The portion for Stillwater is $20,000, which was decided by the number of students that attend Oak Park Elementary. Ms. Eller stated that the school board is assisting with removing the old playground equipment, the grounds work to prepare the area and the sidewalk. The school board gives funds to the school to maintain of the existing playground. Chuck Dougherty asked the Board for a show of support. Mike Coppik, 731 West Orleans Street, a member of the design committee went over the design concept of the playground. The playground would be for children 5 to 12 years old. Mark Drumerhausen, 212 Maryknoll Drive gave an overview of the fitness components of the playground. The playground works with the physical education program at the school. There was concern among the Board that the school board is not assisting in the funding of the playground. There was also the issue of money because of budget cutbacks. Motion made by Board Member Donna, seconded by Board Member McGarry to deny funding for the Oak Park Elementary School Playground, but the Board shows support of the project. The Board would like the City Council to explore any in kind contribution towards the project. Motion passed. 6 fore, 1 against. MAINTENANCE OF CITY PARKS - KLAYTON ECKLES AND TIM THOMSEN Public Works Director Eckles gave a brief overview of the budget cuts. Chairperson Polehna stated that what is going on with the budget we can't use the existing standards for the parks. Council Representative Milbrandt and Board Member Snell man agreed that the parks with the highest priority should be taken care of first (Lowell and Pioneer). Board Member Amrein asked if something could be printed in the Gazette or other publication about the budget and how it will affect the parks. Public Works Director Eckles stated that the issues were addressed in the interviews with the City Administrator. . . . The Board would like them to come back in the fall with feedback on the maintenance list. LOWELL PARK SPECIAL EVENTS FEE Board Member Flinn suggested a more structured fee schedule for the larger events and she also felt that the City should not pay for satellites. Board Member Snellman suggested raising the security deposit amount. Public Works Superintendent Thomsen stated that the City is not loosing or gaining anything when it comes to events that are held in the parks. The consensus of the Board is to leave the fee schedule as is. PARK USE REQUESTS SUMMER BRIDGE PROGRAMS/CHAMBER Two members of the Greater Stillwater Chamber of Commerce Historical Committee requested permission to use Lowell Park for a summer arts program on seven consecutive Tuesdays: July 8, 15, 22, 29 and August 5, 12, and 19. They want to repeat "Movies by the Bridge" and include a farmers market and music each evening. They informed the Board that they are working on a Downtown Directory which would be located at the Chamber of Commerce kiosks, possibly on the City's website and in the parks. The Board would like them to work with staff to find an appealing way to display the directory by the public restrooms in the parks. Motion made by Council Representative Milbrandt, seconded by Board Member Flinn to approve the use of part of Lowell Park as requested. Motion passed unanimously. ROSEVILLE COMMUNITY BAND Dan Kuch requested the use of Pioneer or Lowell Park for a free public concert on June 10, 2003. Council Representative Milbrandt stated that there is not a good policy in place to regulate use of the parks. The Roseville Community Band would have to work with Public Works Superintendent Thomsen to open up the band shell. . . . The Board wants to put together a policy that will help regulate uses of the parks. Motion made by Board member Donna, seconded by Board Member Flinn to approve the use of the park with no fee required. Motion passed unanimously. SHAKESPEARE IN PIONEER PARK, DAVID FOX-BRENTON This event would be a training session for youths and adults as well as a play. Mr. Fox-Brenton also inquired about constructing an apron on the front of the band shell. He was told that he would have to work with staff on that because of legal issues. Motion made by Board Member McGarry, seconded by Board Member Snellman to approve the request in concept and that Mr. Fox-Brenton will need to work with staff on the dates available and legal issues with building an apron on the band shell and with Public Works Superintendent Thomsen on the logistics. Motion passed unanimously. NIGHTLlGHTS, YMCA Request to sell glow necklaces on park property before the July 4th fireworks. Motion made by Chairperson Polehna, seconded by Board Member McGarry to approve the request to sell glow necklaces on park property on July 4th before the fireworks. Motion passed unanimously. PARK GRASS Board Member Flinn would rather have more land and less quality grass. There is not much that can be changed in the park dedication policy. Chairperson Polehna said this item is a dead issue. OTHER BUSINESS YMCA Letter May 15th the fish will be stocked in McCusik Lake. ADJOURNMENT . . . Motion made by Board Member to adjourn the meeting at _ p.m. Respectfully submitted, Bobbi Mortvedt Recording Secretary , seconded by Board Member TOBllCCO \/ D 0 D'J . Coalition of Washington County July 14,2003 "") .' .'~ ,Ai' J ~'/1/):' \....,1 Ct' ~ ',j "' 'i 14949 62nd Street North P.O. Box 3803 Stillwater, Minnesota 55082 651-430-6655 Fax 651-430-6730 D A partnership of: youth adults schools health agencies community organizations government Mr. Steve Russell, Community Dev. Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mr. Russell: I am the Youth Tobacco Prevention Coordinator for the Washington County Tobacco Coalition. I manage part of a Tobacco Prevention grant given to Washington County Health Department and Lakeview Hospital. Weare working with the state to reduce youth tobacco use by 30% by the year 2005, utilizing funds from the Minnesota Tobacco Endowment. . On behalf of the youth in Washington County, the Coalition is requesting that your City consider adopting a tobacco-free policy for your parks and outdoor recreation facilities. The primary reasons for prohibiting tobacco in parks and outdoor recreation facilities are: - to eliminate secondhand smoke exposure to your residents; - reduce cigarette trash in your parks; - promote tobacco-free role models for kids; - create continuity between school and city facilities, which eliminates confusion about which facilities are tobacco free. l\'\\) l '\1.. '\ '\ \ Weare prepared to assist you in any way we can to start Washington County on the road to a Tobacco Free Future. Passing a policy for tobacco use will make your community a healthier place to live and play now and in to the future. Remember 80% of adults are tobacco free. Please review the enclosed materials and let me know if we could give the Park and Recreation Board a presentation at an upcoming meeting, 430-4775. Have a fabulous day, ~~. ~ Debi carnpoba~ Youth Tobacco Prevention Coordinator Washington County Tobacco Free Future Coalition We aim to reduce tobacco use and .sure among youth in Washington County. cc: Park and Recreation Board Chairperson Polehna Mayor Jay Kimble . . . DRAFT Policy Request for the City of Stillwater As citizens of the City of Stillwater and members of the Stillwater Park and Recreation Board, we are asking the City Council to adopt a tobacco-free policy for the City's outdoor recreational facilities for the following reasons: . Secondhand smoke is harmful in both indoor and outdoor settings. Exposure to secondhand smoke is the third leading cause of preventable death in the United States. . Children and adults using city recreational facilities should not be exposed to the deadly effects of secondhand smoke and cigarette butts that are often present in these areas. . The Stillwater City Council has a responsibility to protect the health and safety of our community's children and adults while they use the city's recreation facilities, and adopting a tobacco-free policy is part of this responsibility. . By having policies, we can ensure that coaches, parents and other role models do not use tobacco in recreational settings, sending our children the message that tobacco use is an unhealthy behavior. Proposed Tobacco-Free Facilities All City-owned park property including all playgrounds, athletic fields, courts and rinks. Proposed Policy Enforcement Plan In order to most effectively educate the community about this policy and ensure compliance, we suggest the following enforcement plan: 1. Appropriate signs as directed by the City Council shall be posted in the above- specified areas. 2. The community, especially facility users and staff, will be notified about this policy (policy manual, newsletter, pledges). 3. City staff will make periodic observations of recreational facilities to monitor for compliance. 4. Any person found violating this policy, may be subject to immediate ejection from the recreation facility for the remainder of the event. . , , , CITY OF STILLWATER, MINNESOTA ~1 75 '1A rf SCHEDULE OF 2004 CAPITAL OUTLAY DEPARTMENT REQUESTED RECOMMENDED APPROVED . LIBRARY FUND Operations Computers (replacement) Computers (additional workstations) Workstation Laser printers Media checks Barcode scanners Total Library-Operations $ - $ - $ Plant Carpet (2002 Unspent) Rebuild roof drains Tuckpoint north wall of building Modify (ergonomic) circulation desk Replace floor treatment Total Library-Plant $ - $ - $ TOTAL LIBRARY FUND $ - $ - $ PARKS FU~D Trail System (2000 Unspent) Lowell Park (2001 Unspent) Historical Society Property (2002 Unspent) Lowell Park (2002 Unspent) Trail System (2003 Unspent) 3 Point Hitch Rough Mower 6,000 . Replace Large Park Mower 30,000 Computer 1,800 Trail System 100,000 Park Improvements ( as needed) 50,000 TOTAL PARKS FUND $ 187,800 $ - $ SEWER FUND ~ t. Sewer Linings (2003 Unspent) --:J/ . 300,000 Lift Station Improvements (2003 Unspent) Laser Level 4,000 Culvert Nozzle 3,500 Sewer Linings J . Lift Station Improvements 160,000 TOTAL SEWER FUND (UNBONDED) $ 567,500 $ - $ SIGNS & LIGHTING FUND Software for Sign Making Machine 5,000 TOTAL SIGNS & LIGHTING FUND (UNBONDED) $ 5,000 $ - $ PARKING FUND Computer & Software (2002 Unspenf) UNBONDED 3,500 TH 95 Parking lane TOTAL PARKING FUND (UNBONDED) $ 3,500 $ - $ . TOTAL 2003 CAPITAL OUTLAY $ 4,257,225 $ $ - r,JI" FlU;: No.sa1 07/2.4 '03 11:39 ID:ClTY OF STILLWATER FAX:S514308809 P~GE 1/ 1 . . -;[)fJ-vL,ba IIIII1INNJ City \..~~ f Pa-uj Phone Number (j~/) ~ Q( 'f - (( r / Name ofEv,o, .:It' ct-re. ern <0 ~ S D.te(s) of Event Sq,i. 7 -9~, 3 Tim. of day aJl d<2::j . a~,paf~ 'f{ ;; f'l, Localion of Event a;t .rr1 S' - v.)-/, OJ..(.::an ~~f -r..ir 61t. ~bzr .If; Purpose and Description of Event (please mclude all items being requested by the City, i,e. road bIOC~, pol~ce .officer:. parks, to.) ~d anach a map if~eccssary. Address ~~,~F.~~ Application for Special Event (!j,~bLr .-Sf~'tLl.AJo.hr ~r."(l~tT _.~ ;lIS u.1.bash~. Sf. ~. State .n1. ~ Zip 5SIO 7 Organization _ Contact Person ". v/ V o istri6ution Polioc Admjni~tration ~ En~ineering/Public Works ~ Parks V Planning ~ Fire Comments:+=< ij-r-; ~ J )~ I ~ n I U . ~ "-r-..... J2L~ CITV riAll: 216 NORTH FOURTH STlllWA1ER, MINNESOTA 55082 PI-10NE,612-439.6121 LOCATION:6512240059 RX TIME 07/24 '03 13:45