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HomeMy WebLinkAbout2001-09-24 PRC Packet . . 1. 2. 3. 4, 5. 6, 7. . ~Hl\Y~te~ THE BIRTHPLACE OF MINNESOTA ~ STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE September 24, 2001 The Stillwater Parks and Recreation Board will meet on Monday, September 24,2001 at 7:00 p.m, at Stillwater City Hall in the Council Chambers Conference Room 213,216 N, 4th Street. AGENDA Approval of July 23,2001 Minutes. 2002 Parks Budget Request. Update Legends Park. Update Lowell Park Plans, Discussion of Downtown Parks and Open Space Task Force, Parks Master Plan Discussion. Other Business, CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . Parks and Recreation Board July 23,2001 Present: Mike Polehna, chair David Junker, Wally Milbrandt and Sandy Snellman Other: Steve Russell, Community Development Director Absent: Linda Amrein, Dawn Flinn and Rob McGarry Mr. Polehna called the meeting to order at 7:05 p,m. Approval of minutes: Mr. Junker, seconded by Ms. Snellman, moved approval of the minutes of June 25, 2001, as presented; motion passed unanimously. Boutwell Park Plans City Engineer Klatyon Eckles reviewed preliminary plans for the park area that is part of the new public works facility site, The time line for development of the site calls for construction of the public works facility to begin this fall. Development of parks would be phase II, Preliminary park plans include a practice soccer field, small ball field, a hard court surface, and trails, with picnic stops, along the wetlands, Mr. Milbrandt and Mr. Junker noted Boutwell Park would be more of a destination point than a neighborhood park and suggested reconfiguring the park area to make it usable for organized leagues such as the V AA; members were in consensus that the basketball court area could be eliminated to accomplish that. Also, it was noted a larger ball field could have double use as a football/soccer field, Members also spoke in favor of having a play structure for smaller children. Mr. Eckles also presented a design concept for picnic structures along the trail. A $46,000 grant has been applied for. The picnic structure concept included round corrugated metal structures reminiscent of hay bales, Members were in consensus that the grant should be pursued, but they were not in favor of the concept of the corrugated metal structures. Ravine Proi ect Update Mr. Eckles stated that is possible to have bike trails throughout the ravine except for a couple of locations where steps could be provided for transition. He noted the ravine/trail will be quite steep in parts. The project will not be constructed this year, he said, designs will be completed. Lowell Park Plan Mr. Russell noted that the master plan for Lowell Park was approved in 1993/94. He said the City's CIP includes $185,000 for Lowell Park development in this budget cycle, and the City has received $80,000 from the state, He said there should be about $500,000 in funding to begin implementation of the plan next spring, Mr. Russell said the Park Board previously identified two issues, the location of the entertainment area and provision of an area for youth activities. . . . Bill Sanders, of the consulting firm that developed the master plan, reviewed plans for the promenade and the location of the entertainment area. Mr. Junker stated he was concerned about the proposed location of the band shell as it cuts off the rest of the park. He suggested moving the structure closer to the street, which would provide access for equipment drop off and allow the utilization of the entire park. Members expressed support for moving the entertainment structure to the alternate location suggested by Mr. Junker. Mr. Sanders said the band shell was envisioned as being an open structure; members expressed support for having some type of roof on the structure, Mr. Russell stated he disagreed with changing the location from a design standpoint. Mr. Milbrandt suggested there could be a raised platform at the original proposed location for the entertainment structure to provide a focal point. Mr. Sanders provided several concepts for play equipment, ranging from trainlboats options to a sculptural concept to a children's maze. Mr. Junker questioned how much play equipment should be provided; Ms. Snellman said she didn't think the intent was to make this a destination playground. It was agreed to provide a relatively simple play structure/area for the toddler to age 5 group, and possibly add a structure for the older kids at a later date, Mr, Polehna also stated preference for a structure that is not wooden, noting problems with vandalism and splitting of the wood. Regarding the location of the play area, Mr. Milbrandt pointed out that if the bathroom facility is provided at the proposed parking structure/plaza at the site of the current Maple Island parking lot, the play area could be moved closer to the picnic area in the park, with the location just north of Myrtle Street utilized for the older age group play area at a later date, Other items: . Kolliner Park use - Mr. Milbrandt said the issue of the Valley Cruisers mooring a boat at Kolliner Park would be coming back to the Board. Mr. Milbrandt said the Board needs to have some criteria in considering the issue. Mr. Junker stated he would like to hear from Mr, Gannon, Mr. Polehna said he didn't think it was right to give Valley Cruisers exclusive use, . Mr. Milbrandt said at its Aug. 17 meeting, the City Council will be considering appointing a task force to accelerate action on all downtown parks projects and funding for those projects, Mr. Polehna suggested that the Board not meet in August if there are not enough agenda items to warrant a meeting. Mr. Junker, seconded by Mr. Polehna, moved to adjourn at 8:45 p.m.; motion passed unanimously. Respectfully submitted, Sharon Baker Recording Secretary . . . MEMORANDUM TO: Parks and Recreation Commission FR: City Administrator RE: 2002 budget DA: September 20, 2001 Accompanying this memo is the requested budget worksheets for the Parks Department and the Capital Outlay (C/O) requests for all departments. The Council adopted a "Proposed Budget" on September 11,2001. However, the final budget will not be adopted until December. Therefore, some adjustments can be made to the budgets, In regard to adjustments, I can assure you that all departments will have their budgets reduced. The estimated revenues - especially property taxes and local governmental aid (LGA) - are significantly lower than the requested expenditures are at this point in time (about $400,000 lower). Part of the problem this year has been the lateness of the Legislative session, the change in laws dealing with property taxes and LGA and the lack of substantive data that is needed to estimate revenues. Most of this data is developed by other governmental units (State and County) and they have not been able to develop the numbers within the same time frame as in the past and this has slowed down our budget process. But, as I said earlier, given the estimates we do have at this time, budget reductions will have to be made in order to have a balanced budget. In regards to the requested Capital Outlay budget, I believe we have to reduce it by about $1 million. The budget is at $2.4 million and we usually have a budget of about $1.3 million. In looking at the requested C/O parks budget I would suggest that probably at least $100,000 will need to be cut from the budget. In any event, I will be meeting with Department Heads over the next 2-3 weeks and hopefully we will have a clearer picture of the budget situation within the next 3-4 weeks or by your next meeting. /}1--Gte 1. , ~ . . . Metnorandmn '1 *'. lvv " ~i~V rCA/ c' f2~/ .---\ ~ ..' . V./\../ / h 9- C. 'C~",~ * \\ U ;J ~.. : .vO ~ ~/ , To: Mayor and City Council Klayton Eckles, City Engineer ~~ From: Date: August 24, 2001 Subject: 2002 Budget Issues for Engineering and Public Works DISCUSSION: The following is a discussion of the EngineeringlPublic Works operating budgets and capital outlay for the year 2002. This discussion will only highlight significant changes for modification to the budget from last year. If the City Council has further questions or questions about items not discussed, these can be discussed individually at the budget meeting, Each of the budget areas is discussed below, Public Works General/City Engineering It is proposed that the 2002 salaries for the engineering department increase by about 10%, This increase is primarily due to the added Technician III position. It should be noted that the Engineering Department salaries and personnel costs have no impact on the City's level of taxation. This is due to the fact that all ofthe time spent working on various projects is charged against the project or to the developer. Therefore, revenue is generated sufficient to cover salaries and personnel overhead For the Engineering Department, the only area seeing an increase is the area of personal services. The remainder ofthe Engineering budget is below the 2001 budget. Capital outlay is approximately one half of the 2001 budget. It should be noted that we have requested two used squad cars be made available to the Engineering Department for various inspection duties for the department. We would recommend that the existing used squad car currently available be sold on the auction and the Council may also wish to consider selling the used pickup truck in the Building Department. Public Works-Personal Services Through the entire Public Works Department including Streets, Parks, and Sewers there is no proposed increase in personnel. There is one item which has an moderate impact on salaries, This is the proposed reorganization, Recall last year staff had been working with the union to develop a reorganization ofthe department. The purpose ofthe reorganization was to increase productivity by creating more flexibility in the job descriptions and create a focus on improving training and crossover. As a method of garnering support and rewarding the employees of these departments, it was proposed that some adjustments be made to the salary schedule and an additional step be included between Maintenance Worker and Light Equipment Operator, This type of reorganization would allow the City to hire employees with lower skill sets at a lower wage, Employees would then be promoted into the higher categories of Maintenance Workers with corresponding wages, Unfortunately, this proposal was rejected by the union. We recommend that as part of the upcoming labor negotiations, the City work toward this reorganization and still consider a moderate modification in the salary levels. Therefore, """" I r August 24, 2001 approximately $10,000 has been added to the budget in the various departments as compensation for the reorganization. . Public Works Street Street Department budget includes a couple of items of note, First, the equipment repair supplies item has a budget of$30,000. This has been increased by $8,000 but that is only necessary ifthe Council does not buy new equipment as proposed in the capital outlay, Therefore, if the new loader and dump truck are approved for purchase, this item could be reduced to $22,000, Another item that has a significant increase is sidewalk repair replacement. During the course of this summer, we did an inventory ofthe pedestrian ramps throughout town, We found over 200 locations where ped ramps are necessary, Staffrecommends that the Council move forward with repair of approximately 25% ofthese per year, The cost being about $1,000 each or $50,000 for 2002, Capital outlay for the street department includes a replacement of a 1983 loader and a 1983 dump truck. Also a new air compressor to replace the 1979 compressor should be purchased, Finally, we are proposing a spray tank be mounted on a truck for de-icing streets, This tank could also be used in the summer for water application and application of dust control products, Public Works Sewer Department The Sewer Department is a separate fund because revenues are generated by quarterly sewer bills, In Stillwater, the base rate for quarterly sewer bills has not increased in 12 years, Staff recommends a 15% rate hike. This would raise over $200,000 for operating purposes in the sewer and public works departments, and reduce the impact on the general fund and the tax levy by a like amount. The remainder of the sewer budget is essentially unchanged from 2001. . Capital outlay in the sewer department shows $35,000 for sand blasting and repainting the interior of a number oflift stations. The interior ofthe lift stations are prone to significant corrosion, Note, that it may be appropriate to make this a contractors services fee rather than a capital outlay item, We also have $50,000 listed for lift station upgrades which is an ongoing yearly process. The main item for discussion is a proposed $250,000 item for updating the alarm system in all ofthe lift stations. A reliable alarm system is imperative to avoid catastrophic sewer backups caused by power failures or system malfunctions, The current alarm system uses phone lines, Apparently, the phone lines throughout the City of Stillwater, especially in certain areas, do not provide clean enough communication to allow for our existing alarm system to function, As a result, we suffer almost constant false alarms during the summer months and therefore have had to resort to disconnecting alarm systems. The two options we have include a quick fix which would add an automatic dialup system to the existing phone lines, This would allow the stations to search for phone lines that provide a clean enough signal. This would be about $5,000 added to each station. In the long run the best solution might be to go to a radio alarm system, These types of systems allow for continuous communication and monitoring ofthe lift station. The lift station would be monitored on a computer terminal and data would be provided that would indicate running time of the pumps, high water conditions electric problems or mechanical malfunctions, The computer system can then automatically call for maintenance personal or call for a supervisor. A computer system can be monitored using laptop type hardware offsite and/or onsite. . 2 , ..... ,... . . . August 24, 2001 The $250,000 is a very significant cost item, However, this could be offset by significant reduction in overtime hours. Every weekend we currently bring in a sewer worker who is paid the equivalent of six hours of labor for each day, Ultimately, we could have savings as high as $20,000 a year due to reduction in staff time and elimination of monthly phone charges, Equipment Maintenance Shop There are very minor changes in the budget for this department. None of which have a major impact on the budget. Signs and Lighting The City has a special budget area for management of our streetlights, We have made some increase in the budget in this area due to the fact that electrical costs have been increased and there is ongoing yearly expense to maintain our lighting facilities using outside contractors, Therefore, the budget has been increased by approximately $40,000 to reflect real costs, Dutch Elm Fund This fund is used to pay the City Forester but shows no changes on the budget for this area, Storm Sewer Fund This fund receives its revenue from the storm water utility, This fund brings in approximately $185,000 a year through quarterly charges showing on the sewer bill. The fund is used for dealing with minor storm water management and correction issues, Since the fund has it's own revenue source it has no impact on the general budget. This fund is planned to be used for the North Hill Project over the next three to four years, as well as other minor repair projects, Park Fund ----- The Parks fund shows no major changes in the operating budget. Capital improvements proposed for the Parks Department include an additional $200,000 for Lowell Park, Depending on the direction on Lowell Park and other downtown park improvements this item is up for debate. Other capital improvement items include $29,000 for replacement of a lawn mower with snow blower attachment. Resurfacing of the Lily Lake, Staples and Croixwood tennis courts for $23,000, three new bleacher sets for Lily Lake and Croixwood ballfields to meet State regulations at a cost of$7,800, and $21,000 for a new pickup truck. 3 CITY OF STILLWATER 2002 CAPITAL OUTLAY (REVISED August 28,2001) DEPARTMENT REQUESTED RECOMMENDED . MIS Computer 3,000 E-Commerce - phase I 13,000 Website upgrades 3,000 Software upgrades (City-wide) 750 Software upgrades (Servers) 21,000 Total MIS $ 40,750 Finance Computer 2,000 Software upgrades (City-wide) 3,000 Total Finance $ 5,000 $ Administration Postage machine (2001 unspent) 6,000 Postage machine (additional) 10,000 (3) computers 6,000 (2) printers 2,100 Software upgrades (City-wide) 4,500 Total Administration $ 28,600 $ Plant/City Hall Floor burnisher 2,000 . Parking lot upgrade (drainage) 35,000 Upgrade air handler 3,000 Rebuild boiler pump 2,200 Computer 2,000 Software upgrade (City-wide) 750 Total Plant/City Hall $ 44,950 $ Police (2) Marked squad cars 62,000 (6) Video cameras 26,000 Radio 1,300 Body wire receiver recording kit 2,500 Laser printer 2,200 (8) computers 16,500 Software upgrades (City-wide) 11,250 Total Police $ 121,750 $ Fire Computer 2,000 Software upgrades (City-wide) 3,750 Printer 1,200 Attack pumperlrescue vehicle 187,500 . 4X4 response vehicle 30,000 CITY OF STILLWATER 2002 CAP IT AL OUTLAY (REVISED August 28, 2001) . DEPARTMENT REQUESTED RECOMMENDED Fire (continued) Fireboat conversion 7,000 Office furniture 16,000 Vehicle extrication cutting tool 4,000 Fire fighter turn out gear 5,500 Ladder truck 675,000 Total Fire $ 931,950 $ Building Inspections Computer 2,000 Software updates 2,000 Software upgrades (City-wide) 2,250 4X4 pickup truck 22,000 Total Building Inspections $ 28,250 $ Civil Defense New siren (Public works facility) 19,500 Siren upgrades 18,000 Total Civil Defense $ 37,500 $ Public Works/Engineering (3) computers 6,000 . Software upgrades (City-wide) 4,500 File cabinets 2,500 Total Public Works/Engineering $ 13,000 $ Street Loader 71,000 Dump truck with plow and sander 110,000 Air compressor 15,000 Portable truck sprayer 8,000 Pedestrian ramps 45,000 Computer 2,000 Software upgrades (City-wide) 1,500 Total Street $ 252,500 $ Shop Metal band saw 4,000 Total Shop $ 4,000 $ Planning Computer 2,000 Software upgrades (City-wide) 2,250 Total Planning $ 4,250 $ . TOTAL GENERAL FUND $ 1,512,500 $ CITY OF STILLWATER 2002 CAPITAL OUTLAY (REVISED August 28, 2001) . DEPARTMENT St Croix Valley Recreation Center Computer Monitoring system Software upgrades (City-wide) Bleacher updates Lexan for advertising REQUESTED RECOMMENDED 2,000 9,000 2,250 17,000 6,000 TOTAL ST CROIX VALLEY RECREATION CENTER $ 36,250 $ Library Operations Telephone system upgrade 2,500 (5) computer upgrades 7,500 (2) printers 2,200 Bookdrop improvements 4,000 Shelving 29,500 Computer workstations 10,000 Young adult area lounge furniture 2,000 Lighting improvements 5,000 (2) security cameras 4,800 Total Library-Operations $ 67,500 $ . EJan1 Tuckpointinglroof repair 8,000 HV AC equipment 15,000 Exit doors 5,000 Carpeting 5,000 Landscaping 10,000 Interior signage 4,000 Outdoor program space 12,000 Total Library-Plant $ 59,000 $ TOTAL LIBRARY FUND $ 126,500 $ Parks Lowell park improvements (2001 unspent) 180,000 Lowell park improvements (additional) 200,000 Lawn tractor 29,000 Resurface and color coat tennis courts 23,000 - Lily Lake, Staples and Croiwood tennis courts (3) sets of bleachers 7,800 - Lily Lake and Croixwood ballfields 1/2 ton pickup truck 21,000 Computer 2,000 . Software upgrades (City-wide) 750 TOTAL PARKS FUND $ 463,550 $ CITY OF STILLWATER 2002 CAPITAL OUTLAY (REVISED August 28, 2001) DEPARTMENT REQUESTED RECOMMENDED . Sewer Updated alarm systems (all lift stations) 250,000 Lift station upgrades 50,000 TOTAL SEWER FUND $ 300,000 $ Parking Hand held computer 1,800 Software 1,800 TOTAL PARKING FUND $ 3,600 $ TOTAL 2001 CAPITAL OUTLAY $ 2,442,400 $ FINANCING: Bonded Capital Outlay (2002 Bond Issue): GO Capital Outlay Bonds: General Fund 1,506,500 St Croix Valley Recreation Center 36,250 Library Fund 126,500 . Parks Fund 283,550 Total GO Capital Outlay 2001 Bonds $ 1,952,800 $ Bonded Capital Outlay (2001 Bond Issue): General Fund 6,000 Parks Fund 180,000 Total GO Capital Outlay 2001 Bonds $ 186,000 $ Total Bonded Capital Outlay: $ 2,138,800 $ Non-Bonded Capital Outlay: Sewer Fund $ 300,000 Parking Fund 3,600 Total Non-Bonded Capital Outlay $ 303,600 $ TOTAL BONDED & NON-BONDED CAPITAL OUTLAY: $ 2,442,400 $ . C I T Y 0 F S T I L L W A T E R PIE 7/31/01 B U D (\ E T l-J 0 R ~, S H E E T PAGE 77 -'7 F 0 R F I S C A L Y E A R ~, 0 0 "1 t::.. c-_ 2000 2001 ACTUAL 2002 2002 2002 ACTUAL BUDGET THRU 7/31/01 REGUESTED RECOMMENDED APPROVED ******************************************************~.** .************************************************************* * PARK FUND * REVENUES * * *******************************************************-. ***************,*****************~.***************************************** LICENSES & PERMITS 240-3120-01.03 PERMITS TO CONSUME TOTAL LICENSES & PERMITS SERVICE CHARGES 240-3730-05.00 SOFTBALL FIELD FEES TOTAL SERVICE CHARGES MISCELLANEOUS REVENUE 240-3810-02.00 INTEREST EARNINGS 240-3820-01.00 DONATIONS 240-3830-01.00 SALE OF PROPERTY 240-3840-01.00 PARK FEES 240-3860-01.00 BOND PROCEEDS 240-3870-01.00 REFUNDS & REIMBURSEMENTS 240-3880-01.00 MISCELLANEOUS TOTAL MISCELLANEOUS REVENUE REFUNDS & REIMBURSEMENTS 240-3910-01.00 TRANSFER IN-GENERAL FUND 240-3910-04,23 TRANSFER IN-2001 CiO BONDS 240-3910-04.24 TRANSFER IN-CO BONDS 2000 240-3910-04.28 TRANSFER IN-CO BONDS 1998 . 735. OC)- 630. 00 500.00 .00 500. 00 735.00- 630. 00 500. 00 500.00 .00 5,683.00- 3,000.00 3,609.00 3,000.00 3,000.00 5,683.00- 3,000.00 3,000.00 3,000.00 3,609.00 10,781.48- .00 00 00 .00 ------- -- 67,300.00- 1, 000. 00 200. 00 1,000,00 1, 000. 00 ------- -- .00 .00 84,504.00 00 .00 ------- -- 5,470.00- 8,000.00 7, 311. 00 8,000.00 8,000.00 -------. -- 295,000.00- .00 .00 .00 .00 ------- -- I, 784. 91- 2,000.00 .00 00 .00 ------- -- 625.00- 1, 000. 00 .00 1, 000.00 1,000.00 ------- -- 380,961.39- 12,000.00 92,015.00 10,000.00 10,000.00 ------- -- 494,154.96- 512,644.00 .00 305,000.00 554,739,00 r " 'J (' { C ~ /3 .J I ,) ,;). 00 299,042.31 554,739.00 .00 .00 .00 .00 / 1ft! CO ,,' 00 .00 60,153.64- 276,043.08- 60,000.00 .00 .00 .00 . . , .-- C I T y 0 F S T I L L W A T E R P/E 7/31/01 B U D G E T loJ 0 R K S H E E T P/\GE 78 F 0 R F I S C A L Y E A R 2 0 0 2 2000 2001 ACTUAL 2002 2002 2002 ACTUAL BUDGET THRU 7/31/01 REGUESTED RECOMt1ENDED APPROVED ******************************************************************************************************************~.**************** PARK FUND * REVENUES * * *********~.***************************************************************************************************************~.********* 240-3910-05.50 TRANSFER IN-CAPITAL PROJ FUND .00 17,000.00 .00 .00 .00 TOTAL REFUNDS & REIMBURSEMENTS 830,351.68- 894,644.00 299,042.31 554,739.00 554,739.00 TOTAL 830,351.68- 894,644.00 299,042.31 554,739.00 554,739.00 TOH"L PAR"'. FUND 1,217,731.07- 909,644.00 395,296.31 568,239.00 ~~o /) 031/ -1 gel I 0 0 -r~~ ,.---~~-~-:::::::::::;> . . . PIE 8/31/01 C I T Y 0 F S T ILL W ATE R BUD GET W 0 R K SHE E T FOR F I seA LYE A R 2 0 0 2 2000 2001 ACTUAL ACTUAL BUDGET THRU 8/31/01 PAGE 1 2002 REGUESTED 2002 RECOMMENDED 2002 APPROVED *'*.**-It:,*:!f~'!t'!t:lt:!f}!:jl-.,*_~:!f,*:!f,*,*,***:*** ****************************** ***************** ******** ********** *** ******* * ********* ******* * PAR~\ FUND . .n .. * EXPENSES * *' ********************************************************* ************ ************************************************************* P EB.sgN~b .!:!!;RYI<:;J;S.. 240-4240-10.00 24Q-:42.40= lL.QQ.~. 240-4240-11.11 FULL TIME SALARIES OVERTIME- fUll TIME SEVERANCE PAY 237,942.74 299,617.00 167,992.20 307,483.00 307,483, 00 ------- -- 3,324.67 2,500.00 18,116.22 2, 500. 00 2,500.00 ------- -- .00 .00 .00 .00 .00 ------- -- 4, 381. 19 .00 3,947,03 ,00 .00 ------- -- 20,467.42 .00 1 L 700. 81 .00 .00 ----...--- -- 27,854.00 40,000.00 26,266.05 45,000.00 45,000.00 ------- -- 111.04 .00 .00 .00 00 ------- -- 14,053.58 16,111.00 10,409.30 17,748.00 17,748,00 --.------ -- 22,568.32 26,853.00 16.915.47 27.995.00 27,995. 00 _._----- -- 27,783.15 32. 100. 00 22.347.61 37,920.00 37,920,00 --..----- -- 1. 551. 21 1.932.00 1. 76:3. 51 3.600.00 3.600,00 ------- -- 475.20 453.00 332. 10 486. 00 486, 00 --..-.-.--- -- 7, 626. 12 8,885.00 .00 10,958.00 10,958. 00 ------- -- 368,138.64 428.451.00 279,790.30 453.690.00 453,690. 00 --------- -- 240-:4.i24Q-:-11. 12 SICK PAY . _.~.___H_ ...._ _.._ .._ 240-4240-11.13 VACATION PAY 240.-:4240.:::1.2.00 PART.. TIME SALARIES 240-4240-13.00 OVERTIME - PART TIME :24.0-:-4:249:-J.4,iQ PERA 240-4240-14.20 FICA 24Q-:424Q=.t:::L QQ. ... HOBP ITAl iMEDICAL 240-4240-15.20 DENTAL INSURANCE ~40....4~40-15.40 LIFE INSURANCE 240-4240-18.00 LONGEVITY PAY tOTAL PERSONAL SERVICES SUPPLIES 240-4240-20.00 OFFICE SUPPLIES 240-424Q-:21.~01 . GENERAL SUPPLIES 240-4240-21.04 CHEMICALS 240-4249--~LOt> TOPSOIL/SEED/L IME 240-4240-21.09 HEATING - FUEL OIL 240-:-4240=21.10. AUTOMOTIVE FUEL e 1, 025, 46 300.00 229, 42 L 500. 00 L 500,00 _._----- . -- 13,620.74 10.000.00 6.099.02 10,000.00 10,000. 00 -------- -- 5,798.89 7.000.00 3, :337_ 57 7,000.00 7,000, 00 ------- -- 2.003.67 3,000.00 1, 054. 65 3.000.00 3,000. 00 ------- -- 1, 472_ 14 2,500.00 284. 47 2, 500. 00 2,500. 00 ---.---- -- 8, 671. 17 5,000.00 5,540.52 6,000.00 6,000. 00 ------- -- e . C I T Y 0 F S T I L L W A T E R PIE 8/31/01 B U D G E T W 0 R K S H E E T PAGE 2 F 0 R F I S C A L Y E A R 2 0 0 2 2000 2001 ACTUAL 2002 2002 2002 ACTUAL BUDGET THRU 8/31/01 REGUESTED RECot1MENDED APPROVED **-****'*_*it**-********************************************************************************************************************ifif*** * PARK FUND . * EXPENSES.. . .. .. * . . . HU . . -. ..._m_* ************************************************************************************************************************************ EQUIPMENT REPAIR SUPPLIES OTHER MINOR EQUIPMENT 329. 82 1, 200. 00 431. 07 1,200. 00 1,200. 00 ------- -- 644. 33 00 2,753. 03 1,000. 00 1,000. 00 ------- -- 4,490. 07 4,000.00 2,618. 27 4.000. 00 4,000.00 ------- -- 12. 650, 97 17.000. 00 2.919. 72 10.000. 00 10.000. 00 ------- -- 50.707, 26 50. 000, 00 25.262.74 46. 200. 00 46, 200. 00 ------- -- ..24Q:-:-4..2_4Q__21,~15. TIRES 240-4240-21.17 TREES 24.0=424.0......22.01 240-4240-23,02 rej"rAL OTHERSERVIC ES~1. 240-4240-30.02 249-...4240-30,99 240-4240-31. 01 ..240.....42-10=.31.02 240-4240-31.03 240-4240-32.1)0 240-4240-32. 01 240.....4240.....32.02 240-4240-32. 03 240-424Q-34,OO 240-4240-35.00 240-4240-36.00 240-4240-37. 02 240-424Q-38.00 240-4240-38. 04 240-4240-38. 06 . SUPPLIES CHARGES CONTRACTUAL SERVICES PROFESSIONAL SERVICES TELEPHONE POSTAGE CELLULAR PHONES MILEAGE SEMINAR/CONFERENCE FEES NEALS HOUSING PRINTING AND PUBLISHING GENERAL INSURANCE ELECTRICITY EQUIPMENT REPAIR CHARGES BE...\CH SPRAYING PORTABLE RESTROOM RENTAL UNIFORNS 1,357,33 3,000.00 303.99 3,000.00 3,000.00 ------- -- 2,792.00 .00 368.35 2,000.00 2,000.00 ------- -- 1, 817. 13 1,500.00 817.79 1, 500. 00 1,500.00 ------- -- 255,41 180.00 .00 200.00 200.00 ------..- -- ... 246.44 900.00 .00 500. 00 500,00 ------- -- .00 100.00 144.21 200. 00 200.00 -------- -- 80.00 1,500.00 175,00 2.000.00 2,000.00 ------- -- .00 100. 00 .00 100. 00 100.00 ------- -- .00 500. 00 .00 500. 00 500. 00 ------- -- 297,17 500. 00 967. 39 500. 00 500.00 ------- -- 20.778.00 21.813,00 .00 22,649.00 22,649.00 -------.. -- 5, 164. 78 6,000.00 3,564.26 6,000.00 6,000.00 ------- --- 4.641.88 6.000.00 3,265.45 5.000.00 5.000.00 ------- -- 3,743.00 2,900.00 2,549.50 3,000.00 3,000.00 ------- -- 11,392.50 10.000.00 5.728.05 10.000.00 10,000.00 ------- -- 4.672.39 4.300.00 1,885,92 4,300.00 4.300.00 ------- -- . . - C I T Y 0 F S T I L L W A T E R PIE 8/31/01 B U D G E T W 0 R K S H E E T PAGE 3 F 0 R F I S C A L Y E A R 2 0 0 2 2000 2001 . ACTUAL 2002 2002 2002 ACTUAL BUDGET THRU 8/31/01 REGUESTED RECOMMENDED APPROVED '*.~.~-lt~.~jl-j:l-*~~~*'~!:..'l:I:.il:j!-1I',*~'!l:~*,*~*****,**************'***********************************************************************************-ll:**** * PARK FUND * EXPENSES. * .* ************************************************************************************************************************************ g~Q=-~~~.Q~;?9.QQ..S~l,....I::.S uIA~ TOTAL OTHER SERVICES & CHARGES MISCELLANEOUS CHARGES . ~40-4~4Q-:4Q,QQI'1~M13ERSHIPS. AND DUES 240-4240-40,01 SUBSCRIPTIONS 24Q-:42.40::40.5>9-. ....M.lSCELLANEDUS CHARGES TOTAL MISCELLANEOUS CHARGES CAPITAL OUTLAY 24Q.....J.J.240-:5LuO.O m.C/O LAND 240-4240-52.00 C/O & IMPROVEMENTS 24Q-424Q-:~3.QQ C/QMACH INE:RY t:E:GU I PMENT 240-4240-53.02 C/O AUTOMOTIVE EGUIPMENT 240-4240-53. 10 C/O MIS COMPUTER EGUIPMENT TOTAL CAPITAL OUTLAY TOTAL TOTAL PARK FUND . 379.63 600.00 500. 35 600. 00 57,617.66 59,893,00 20,270.26 62,049.00 600.00 62,049.00 .00 200.00 .00 200. 00 200.00 ------- -- 130.00 100.00 201. 29 100. 00 100.00 ------- -- 9, 577. 17 6,000.00 5,513.43 6,000.00 6,000.00 ------- -- 9,707. 17 6,300.00 5,714.72 6,300.00 6,300.00 ------- -- 603,813.50 .00 250. 00 .00 55,573.37 278,000.00 11, 909. 29 .00 98,005.53 20,000.00 4,737.05 .00 .00 67,000.00 67,250.71 .00 .00 .00 .00 .00 757,392.40 365,000.00 84,147.05 .00 1,243,563.13 909,644.00 415,185.07 568,239.00 1, 243, 563. 13 909,644.00 415, 185. 07 568,239.00 -ro-tJLr~ . . 00 lil(J f g-tJD. 00 :J1l 0 () 0 . 00 J.-l[ 0 0 0 . 00 ;-{7 S c . 00 if 4" 3 (5.S 0 . 00 JJ()31/7f9 ~= .. Mel11orandUll1 To: Park Board From: Tim Thomsen Date: 9/21/01 Re: Legends Park 1, The backstop for the ball field is ordered and should be installed within two weeks and placed according to the park plan, 2, The picnic shelter will arrive in about 4 to 5 weeks and also will be installed this year if weather permits. 3, We will be putting in a skating rink this year on the north end of the park where the volleyball court will go in next year, . 4, Due to the poor grading and seeding that was done by the developer, we will have to reseed and top dress the entire park at our expense, The grading was done very poorly and the drainage is bad. The topsoil has large rocks on the surface, We will need to hand pick all of them out before we reseed, . Janet S. and Brian B. Bird 2222 Van Tassel Drive Stillwater, MN 55082 . September 11,2001 Mr, Mike Pohlena, Chairman Parks Board 216 North 4th Street Stillwater, MN 55082 Dear Mr. Pohlena: We are residents and parents in Stillwater who are concerned about the lack of parks for children in our area, We live in the northwest part of Stillwater near the Oak Glen executive nine golf course, The major cross streets are McKusick and Neal Avenue, We are lucky to have just received a nature trail called ''Brown's Creek Trail", which appears to be a work in progress, However, we do not have a park with playground equipment within walking distance to our neighborhood. There is also a new neighborhood called "Creekside Crossing" with many young children who also do not have a playground within walking distance. In addition, there is a very large development going in at the intersection of Boutwell and Manning Avenue. Our first hope is to see the land south of Brown's Creek Trail and the Zephyr train tracks purchased and converted into a playground/picnic area, However, after speaking with Steve Russell, with the City of Stillwater, this option apprears to be cost prohibitive. Therefore, our hope is to see a playground added to the front section of Brown's Creek Trail. . Of course, it would also be helpful to have a safe way to enter the park. Therefore, our hope is to see a bike path along Neal Avenue added. CWTently, the speed limit is 30 mph on this road, however, as the Stillwater police, who regularly sit on this road, can attest to, people drive much faster along Neal. In addition, a bike path on Neal would provide a safe way to reach the great bike trails (along McKusick and MyrtleIHwy 12) we are sWTounded by but have no safe access to, I have spoken with a representative from Friends of Stillwater Parks and they may help provide funding for these ideas, We are also willing to provide a donation for this to happen. There are many beautiful parks in the Stillwater area, please consider adding one more to the northwest part of town, We would be happy to meet with you individually or with the Park Board regarding our concerns and ideas. Sincerely, J~~W r~ Cc: Steve Russell .