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HomeMy WebLinkAbout1999-02-22 PRC Packet . . . r illwater "'~ - ~~ THE BIRTHPLACE OF MINNESOTA J STILLWATER PARKS AND RECREATION BOARD MEETING NOTICE FEBRUARY 22. 1999 The Stillwater Parks and Recreation Board will meet Monday, February 22,1999 at 7:00 p.m. at the Council Chambers Conference Room, 216 N. 4th Street, Stillwater. AGENDA: 1. Approval of January 25, 1999 minutes. 2. Election of officers. a) Chairperson b) Secretary 3. Report from Parks Director. 4. New Business. 5. Old Business. CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . .. . Memorandum February 17, 1999 TO: Park and Recreation Board FROM: Tim Thomsen Parks Director SUBJECT: Parks Department Update WARMING HOUSE CLOSURE Due to the warm weather, the warming house was closed on February 8th. We will keep rinks clean as long as possible. PIONEER PARK Since the weather has been decent this winter the renovation of the restrooms is on track and the completion date of May 1 st still stands, Once the restrooms are completed and the frost is out of the ground, the second phase of the playground will be installed in the early spring, I am presently working on plans and prices of the pergola and paver bricks at this time. The next step will then be to install new lights in the park using the old levee lights from Lowell Park. My goal is to have it completed sometime in July. LILY LAKE ARENA & BALLFIELD BLEACHERS In response to a safety issue regarding our bleachers at Lily Lake Arena and the ballfield, we have started the necessary changes on February 10th to make them as safe as possible, The estimated cost for bleacher improvements will be approximately $1,000 and labor hours, . . . Parks and Recreation Board January 25, 1999 Present: David Junker, Chair Linda Amrein, Nancy Brown, Rich Cummings, Al Liehr, Del Peterson, Mike Polehna, Sara Thingbold and Steve Wolff Others: Parks Director Tim Thomsen and City Coordinator Nile Kriesel Absent: Dawn Flinn and Rob McGarry Chair David Junker called the meeting to order at 7:05 P.M, and welcomed new member Sara T&.ingbold to the Commission. Approval of Minutes: Mr, Kriesel noted that the minutes of December 21, 1998 stated that the permit processing fee for the use of parks was $5.00 but should have read: $25.00. Mr. Liehr, seconded by Ms, Brown moved approval of the December 21, 1998 minutes as corrected. All in favor. Update on recreation Center activities. Mr. Kriesel explained that Mr. Doug Brady, Manager of the St. croix Valley recreation Center was at the meeting to provide an update on activities at the Center and to explain the distribution of the hours for ice arena activities. Mr. Kriesel said that the City had received some complaints regarding the time that had been set aside for open skating, Mr. Brady explained that the open skate hours were about the same as in previous years. The main reason that more hours were not available was due to the implementation of "free" skate programs, In previous years only a handful of skaters participated in free skate programs. However, this year over 340 people had signed up for the free skate program which limited the number of hours available for open skating. Mr. Brady said that he would be looking at the schedules for the next season and would try to schedule more hours for open skate or at least hours that were more acceptable. Mr. Brady also informed the Commission that a golf driving range would be available in the fieldhouse on Mondays, Wednesdays and Fridays from 10:00 A.M, to 2:00 P,M. and on Wednesday evenings from 6:00 P.M. to 9:00 P.M., beginning February 1 S\ 1999. Parks and open space concept for proposed subdivision. Mr. Steve Russell was present to discuss the proposed parks and open space issue related to the proposed "Bergmann" subdivision. This new subdivision was located on South 62nd street adjacent to Manning Avenue. Mr. Russell explained that the developer was offering to dedicate a 4.8 acre parcel ofland plus 2.7 acres ofland (including a 1.1 acre pond) for a net 6.4 acres. Mr. Russell stated that this represented about 25% land dedication whereas normally the City would receive about 8% to 10% land dedication, . . . The tradeoff for this amount of park dedication was that the density of the subdivision was 6 to 8 units per acre versus 3 units per acre for land that is zoned single family, Some discussion was held regarding the proposed density and the other amenities proposed by the developers, Motion by Ms. Brown, seconded by Mr. Lierh to approve park and open space concept for the proposed Bergmann subdivision and to require that an escrow be established to pay for appropriate amenities such as a basketball court, etc. All in favor DNR Parks Grant funds Mr. Russell explained that the City plans to apply for land acquisition grants that are administered by the Department of Natural Resources. The grants were 50/50 matching and would be used to acquire lands for parks, open space and trails. Mr, Russell suggested that the grant applications be directed at acquiring lands for: expansion of Lowell Park at Mulberry Point, expansion ofthe open space area at Neal avenue (south of the railroad tracks on McKusick Lake road), the Amundson property, and other lands that may be available for trails and/or open space, Parks Director's report: Mr. Kriesel gave a brief update on parks activities. Eight out door rinks were being maintained. Mr, Kriesel also said that construction on the bathroom facilities at Pioneer Park was continuing and the work should be completed by Spring. Skateboard facilities: Mr, Tom Schweitz was at the meeting to discuss skateboard issues with the Commsission. Mr, Schweitz said that Northland Park facilities was not adequate to handle both skate boarding and inline skating, Mr. Schweitz further explained that Dick Olsen, GWO, had offered to lease his warehouse (located adjacent to Grafitti) for use as a skateboard facility at a cost of $800 per month. The cost of surfacing the area and to purchase equipment was estimated to be $36,400. Mr. Schweitz said that he would be asking the City of Stillwater to pay about 1/3 of the cost. Mr. Schweitz was directed to obtain additional information and to report back to the Commission at the February meeting. Election of Officers Motion by Ms.. Brown, seconded by Mr. Lierh to conduct a secret vote for the office of Chair with Mr. Junker and Mr. Peterson candidates. The vote resulted in four votes for Mr. Junker, four votes for Mr. Peterson and one abstention. The commission decided to table this matter until the next meeting.:. Adjournment: Mr. Wolff moved, seconded by Mr. Liehr to adjourn meeting at 9:25 P.M. All in favor. Respectfully submitted, Nile L. Kriesel Recording Secretary . . . MEMORANDUM TO: Park and Recreation Commission FR: City Coordinator RE: Agenda for February 22, 1999 DA: February 17, 1999 Election of Officers Chapter 48-1, Subd, 1. Requires that "At the beginning of each calendar year they (i.e" the Commission) must select a chairperson and a secretary from their own number". The Commission attempted to elect a chairperson at the January meeting. However, as the minutes indicate, the vote ended in a tie and the Commission decided to table this matter to the next meeting. Therefore, the present chair should ask for nominations and then after closing nominations call for a vote (verbal or secret) to elect a chair. This would also apply to the office of secretary, I am not sure if the Commission has been electing a secretary. However, as I stated, this is required by Chapter 48. Proposed Skateboard facilities At the last meeting Tom Schweitz presented a proposal to the Commission regarding leasing property owned by GWO (Dick Olsen) for use as a Skateboard facility. Mr. Schweitz was asked to bring further information to the Commission at the February meeting, I talked to Mr. Schweitz this past Tuesday and he indicated that he would not be ready for the February meeting. Therefore, it appears that Mr. Schweitz will not be at this meeting, p:::;:;::J 1 'C(" /"? ~ . f I PARKS AND RECREATION ~ 48-2 . Sec. 48-1. Parks and recreation board. Subd. 1. Establishment and composition. There is hereby created a parks and recreation board for the city, pursuant to the authority given by Minn. Stat. ~~ 471.15 to 471.19 under which the power of the city to operate a program of recreation and to manage its parks may be delegated to such a board. The board consists of 11 members ap- pointed by the city council. All members must be residents of the City. A vacancy must be filled by the city council for the unexpired portion of the term. A vacancy may be declared by the board in any case where a member is absent without cause at four consecutive meetings. Members of the board serve without compensation, At the begin- ning of each calendar year they iiUiSCselect a <Chairperson and a secretary from their own n - r: majority c ns 1 utes a quorum for the transaction of business. Subd. 2. General powers. The parks and recre- ation board has the power to operate a program of public recreation and playgrounds and to manage and care for the public parks of the city, Subd. 3. Specific powers. In order to carry on the parks and recreation program provided in this chapter, the board has the powers specified as follows: (1) The board may adopt rules for its meet- ings and the transaction of its business and rules governing the use by the public of the recreation facilities under its con- trol. (2) The board may make contracts for compe- tition within a current calendar year. (3) The board may lease real or personal property for public recreation or park use for periods not longer than one year, (4) The board may accept gifts of real and personal property for public parks and recreational purposes. (5) The board may maintain and care for public property which the city has ac- quired or had assigned to it for public park and recreational purposes, (6) The board may perform whatever other acts are reasonable and necessary and proper to carry on a parks and recre- ational program under this chapter. . . (7) The board shall have the authority to control, regulate or prohibit peddlers and concessionaires within the parks and play- grounds of the city. Subd, 4, Preparation of program. The board must each year prior to September 1 prepare a comprehensive program and budget for public recreation activities and park use for the ensuing year subject to approval of the city council. Subd. 5. Finance. For the purposes of financ- ing the parks and public recreation program au- thorized by this chapter, there is established in the city accounts and treasury a special fund to be called the parks and recreation fund, The account- ing of the fund and the custody of the case and the bank checking account will be in the hands of the treasurer of the city. This officer must make reports to the board at reasonable intervals as determined by the board. The board is authorized to establish charges or fees for the restricted use of any facilities or to make any phase of the recreation program wholly or partially self- sustaining. Any concessions or privileges may be sold after public advertising and competitive bid- ding. Subd. 6. Financial report. After the end of each fiscal year, the board must prepare and present to the city council, a comprehensive an- nual report of its activities and finances. Subd.7, Appeal of board decisions. Any person aggrieved by a decision of the parks and recre- ation board must have the right to have the matter heard by the city council. If no notice of appeal is filed, in writing, with the clerk within seven days of the parks and recreation board's decision, it is final, (Ord. No. 663, 6-2-87; Ord, No, 750, 1-7-92) Cross references-City administration, ch. 22; condi- tions for appointment to city boards and commissions, ~ 22-8. Sec. 48-2. Use of parks. Subd. 1. Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subdivi- sion, except where the context clearly indicates a different meaning: Public parks or park means real property owned by the city devoted to recreational use. CD48:3