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Home My WebLink About2002-02-19 CC Packet CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-04 Council Chambers, 216 North Fourth Street February 19, 2002 tfORKSHOP CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Library funding issues as it relates to the Parks & Open Space Ta 2. Request to purchase City owned land for multi-family housing - Tim Nolde 4:30 P.M. REGULAR MEETING il on subjects which are not a part of of the statement or may give direction CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Possible approval of February 5, 2002 r PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATION 1. Request to hold Stillwater Criterium (Bicycle Race) - Da OPEN FORUM The Open Forum is a portion of the Council meeting to ad the meeting agenda. The Council may take action or reply to staff regarding investigation of the concerns expre STAFF REPORTS 1. Police Chief Annual Report . 2. Fire Chief Annual Report 3. City Clerk 5. 7. City Attorney 4. Director of Admin 'ty Engineer/PWD 8. City Administrator CONSENT AGENDA* 1. Resolution 2002-38, directing 2. Approval to purchase 4 X 4 r 3. Resolution 2002-39, appr 257) 4. Approval to purchase vi 5. Resolution 2002-40: Bernard Builders and 6. Approval of Tem 7. Approval of ga 8. Approval to 9. Resolutio Backup 10. Resol Eme lis e - Fire Department eement with Law Enforcement Labor Services, Inc. (Local No. for squad cars - Police Department velopment agreement with The Rottlund Company, Inc., DBA: David for Liberty on the Lake 6th Addition -Sale Liquor License for 2002 Lumberjack Days - July 25-28, 2002 for American Cancer Society - August 3, 2002 e four computers - Police and Engineering Departments epting bid and authorizing purchase and installation for Recreation Center apacitors to connect power factors , approval of State of Minnesota, Department of Public Safety, Division of fflflgement Sub-grant Agreement Public Assistance (Infrastructure) Program 1. Ordinance No. 918. This is the date and time for the public hearing to consider an ordinance amending the Charter of the City of Stillwater. Notice of the hearing was published in Stillwater Gazette on February 8\ 2002. (second reading) eNFINISHED BUSINESS 1. Feasibility report for 2002 Street Improvements (Resolution) NEW BUSINESS 1. Change in Downtown Pay Parking Program (Resolution) . PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS 1. Letter requesting funds for Stillwater South Hill Neighborhood Association 2. City Receives Certificate of Achievement for Excellence in Financial Reportin COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be r enacted by one motion. There will be no separate discussion 0 citizen so requests, in which event, the items will be remove separately. 2 ity Council and will be ite unless a Council Member or sent agenda and considered . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-04 Council Chambers, 216 North Fourth Street February 19, 2002 .ORKSHOP 4:30 P.M. CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Library funding issues as it relates to the Parks & Open Space Task Force 2. Request to purchase City owned land for multi-family housing - Tim Nolde REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Possible approval of February 5,2002 regular minutes PETITIONS INDIVIDUALS DELEGATIONS & COMMENDATION 1. Request to hold Stillwater Criterium (Bicycle Race) - Andre ncil on subjects which are not a part of e of the statement or may give direction OPEN FORUM The Open Forum is a portion of the Council meeting to the meeting agenda. The Council may take action or to staff regarding investigation of the concerns expres STAFF REPORTS 1. Police Chief . Annual Report 2. Fire Chief Annual Report 3. City Clerk offimunity Dev. Director 7. City Attorney 4. Director of Admin 'W Engineer/PWD 8. City Administrator CONSENT AGENDA * 1. Resolution 2002-38, directing pa 2. Approval to purchase 4 X 4 3. Resolution 2002-39, approv 257) 4. Approval to purchase video ca as for squad cars - Police Department 5. Resolution 2002-40: Approving development agreement with The Rottlund Company, Inc., DBA: David Bernard Builders and Developers for Liberty on the Lake 6th Addition 6. Approval of Temporary On-Sale Liquor License for 2002 Lumberjack Days - July 25-28,2002 7. Approval of gambling permit for American Cancer Society - August 3,2002 8. Approval to purchase four computers - Police and Engineering Departments 9. Resolution 2002-41, accepting bid and authorizing purchase and installation for Recreation Center Backup generator and capacitors to connect power factors bills ehicle - Fire Department greement with Law Enforcement Labor Services, Inc. (Local No. PUBLIC HEARINGS 1. Public Hearing for an ordinance amending the Stillwater City Charter (second reading) UNFINISHED BUSINESS . 1. Feasibility report for 2002 Street Improvements (Resolution) NEW BUSINESS 1. Change in Downtown Pay Parking Program (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUN ICA TIONS/REQUESTS 1. Letter requesting funds for Stillwater South Hill Neighborhood Association 2. City Receives Certificate of Achievement for Excellence in Financial Reporting Plaque . COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 . . . MEMO TO: Mayor and City Council FROM: Diane Ward City Clerk SUBJECT: Reminder of March 5 Meeting Time Due to Caucasus held on March 5, no public meetings can be held from 6-8 p.m. Therefore, the March 5th meeting can be held from 4:30 - 6:00 p.m. and start again at 8:00 p.m. - . . . . . r Stillwater Public Library Proposed Facility Upgrade and Expansion February 2002 Lu STILLWATER PUBLIC LIBRARY 223 N. Fourth st. Stillwater MN 55082 651.439.1675 ., . . . Stillwater Public Library Proposed Facility Upgrade and Expansion The fundraising feasibility study for the Library's expansion project has been completed. The history of the project, the findings of the study, and the next steps in the project follow below: HISTORY January 1999 -- A Decisions Resources Survey of Library Users found: · 64% supported higher property taxes to fund library services · 85 % favored expansion of existing building rather than a new facility. September 2000 -- David R. Smith, a nationally recognized library consultant, evaluated space and resource requirements. He found: ' · Immediate need for an additional 10,000 square feet · Additional 9,000 square feet to serve community through 2020, when Stillwater is expected to be "built out." October 2000 -- Concept plans and preliminary cost budgets were developed: · Increase Library's size from 13,200 to 32,200 square feet · Provide 50 additional parking spaces · Preliminary budget Renovation of historic structure New Construction Site work, fees, furniture, contingency SUBTOTAL $1,518,000 3,515,000 2,879.000 $7,912,000 Underground parking TOTAL $1.050.000 $8,962,000 June 2001- The Library Board envisioned funding as a partnership: · Commitment of City and taxpayers · Private contributions from foundations and individuals July 2001- The Library engaged D.A. Petersen and Associates, Inc., to conduct feasibility study to evaluate potential for private support. September 2001 -- Community leaders were invited to participate in one of three meetings to identify appropriate candidates for feasibility study and potential contributors to a campaign; 40 were selected for interviews, of which 38 agreed. . . . October 2001- January 2002 -- Thirty-eight interviews were conducted: · Four Library Board Members · Nine foundation trustees · Twenty-four civic leaders · One development professional KEY OUTCOMES OF FEASIBILITY STUDY 1. The interviewees identified these image issues: · Library is an important and comprehensive educational service · Foundations find that it is important to preserve the quality and values of community and express strong support for library as integral part of Stillwater · All but three interviewees believe the library's role as educational/informational provider will increase in the future · Interviewees were unanimous that the library should maintain its independence as a municipal library and resist integration into the county system 2. The interviewees voiced these leadership issues: · Staff received "high marks" as being experienced, professional, courteous, and knowledgeable · One Board member was identified as a proven leader with the experience and ability to be the drivmg force behind a campaign with two other Board Members having name recognition; also, numerous civic leaders have offered to serve on a fundraising committee 3. The study also found these perceptions of the expansion as a philanthropic project: · Due to limited fund raising activity, it is no surprise that library has not previously been identified as a "charity of choice" · Challenges will be (a) to establish the library as a top charitable cause for a targeted donor constituency and (b) to recruit a steering committee of committed and effective volunteers who will allocate significant dollars and time to a campaign 4. Interviewees gave us advice about the Preliminary Case Statement and campaign feasibility: · Preliminary Case Statement elicited unanimous support for expansion · Critical issues that must be resolved and included in the final Case Statement are: . & . . . Case document requires further development of facts and statistics Case document must include a funding commitment from City Case document must include a resolution of the parking issue · Timing is key: Everyone favored a 2003 launch date · Interviewees believed our goal can be attained: Everyone expressed confidence that a reasonable goal was achievable Campaign steering committee and fundraising counsel are needed 5. Summary: · Thirty-three of thirty-eight interviewees expressed willingness to contribute to a library campaign and discussed an approximate range of gift with aggregate indications of support in a range between $2.7 and $3.0 million · Twenty individuals are willing to serve in a campaign leadership role · Majority of interviewees identified others who have the capacity to make significant donations and provide leadership THE BOTTOM LINE: · D.A. Petersen and Associates recommends that a campaign in the range of $4.0 million be approved and prepared in 2002 and conducted during 2003 and 2004 WHAT'S NEXT? · City Council and Library Board Adopt Partnership · Agree on a Parking Proposal · Library Board of Trustees commits to a $4.0 million campaign goal, contingent of City funding · City commits to funding of $5.0 million (including $1.0 million for parking) subject to Library Board raising $4.0 million · City and Library Board make commitments in 2002 and agree to 2003-2004 schedule for fundraising A 2003 fundraising "launch" requires that campaign be ready by Fall 2002. One major foundation is requesting a proposal at its spring 2002 meeting. , . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director V February 13, 2002 Request to Purchase 2.8 Acre City Owned Site at the Comer of Washington Avenue and Orleans Street for Tax Credit Housing Project, 60 Units. The Request The city received a request from Tim Nolde to purchase the city owned site at the comer of Washington Avenue and Orleans Street for a 60-unit tax credit, affordable housing project (see attached map). He indicated a purchase price of $350,000, the cost the city paid for the site. In his letter of purchase, he indicated a need for half the site. Upon further project development, it appears that most of the site, over 2 acres, is needed (see site plan). In addition to the site, tax increment financing is requested to assist with project affordability. . Back~round The 2.83 acre site was purchased by the City in 2000 for $350,000 for a possible Minnesota Wild Practice Facility or other public use. The Wild selected another site. The value of the site has increased since that time. The site is designated Business Park in the W est Business Park District Plan (Comprehensive Plan) and zoned Business Park Industrial, BP-I.. A residential use is not allowed in the BP-I District. In order to develop the site for residential use, a Comprehensive Plan and Zoning Amendment would be needed. The site is on the edge of the business park adjacent to attached housing single family, rental housing and the senior center to the north. A factor in keeping the site Business Park Industrial is the limited availability of business park land (the city has received other offers regarding the availability of the land for business development). Possible Future Public Use of the Site When the site was purchased, it was purchased because of its location next to the recreation center. It was felt that if the Wild could not be attracted, the site was of value to the city because of its proximity to other city owned land and the recreation center. Vacant land suitably sited for public us is limited by the availability of land and limited city expansion. Possible public uses include fire/police station, library site, recreational uses, i.e., parking, skate boarding, basketball, soccer, aquatics center or post office. . Although, it is difficult to establish the use of the site at this time, sites for public facilities are limited and the two vacant sites next to the recreation center could provide a central location for future uses. A tax credit housing project provides needed affordable housing for community residents. The site is located close to the senior center, recreation center, shopping and medical services. There are no residentially zoned housing sites in the are that could accommodate the project. Mr. Nolde is currently requesting the rezoning of a four acre site located on CR 5 (see attached map) from Townhouse Residential to Multifamily Residential to accommodate the project. At the Planning Commission meeting, the neighborhood disapproved of the request. Included for your information is a study of tax credit projects and their impact on the surrounding neighborhood. Recommendation: Decision on request to sell city owned parcel. Attachments: Anchobaypro Inc, letter, 1-24-02 - . . . ....mchobaypro, Inc. P.o. 119 . stillwater, MN 55082 651-4394187 January 24, 2002 Stillwater City Council City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Council Members: . It gives me great pleasure to report that our City received an allocation of Housing Revenue Bonds from the State of Minnesota and I commend the Council, Nile Kreisel, Steve Russell and all City Staff who assisted in this pursuit. The City should be proud of its determination to provide more affordable housing for its population. However, in order for these bonds to be secured, they must be sold within 120 days of January 4, 2002. This means we need to have all zoning and sight control matters resolved within 60 days. In light of the aforementioned information and after discussions with the neighbors and Mr. Russell, I feel it is time to reconsider our proposed location of this project. After visiting with Mr. Russell, an idea surfaced that may be adequate for all. The City owns a parcel of land bordering Washington Avenue and Orleans Street. The city purchased the site for $350,000 intending to provide a practice area for the Minnesota Wild. Since the Minnesota Wild changed their plans, some ideas are a future community center and/or a swimming center. My proposal is to purchase approximately one-half of this parcel and its' development rights for $350,000; thereby allowing enough land for future City uses. In addition, I would agree to install and pay for all utilities to the remaining site with sidewalks along Washington Avenue and Orleans Streets that City Staff deems necessary. If the city is serious about constructing the above-mentioned amenities, now may be the appropriate time. Due to the unique nature of the financing, we could combine the costs of the city project with ours and save the City 25% on all work. In order for this proposal to work, the necessary zoning and extension of the current Tax Increment Financing District is required. I do believe this solution is workable and a win-win for the City, future senior citizens, the developer and the County Road 5 neighbors. Attached is a purchase agreement and I look forward to a desirable outcome. Thank you for your prompt attention to this matter. Tim Nolde Anchobaypro, Inc, . 02/01/02 FRI 14:07 FAX f4j001 I ~ I c i I ; I ~ iii~o'g , . ; r=._ "r" .~ -=; ., "T1 \' ~ . .. . - I I ~ -............-.............- ......,.. -..........--........ ~...-...- . C) - ~ms,lP I ; ~ ~ I I 11 III I f! f itl "!I ~"II ! ~! I. 11111111111 - - . . . . R22W R2IW PJ:fN{ Vidnity rv1ap . 1 .---.:~:~--. T o 611 Scale in Feet uior.c~ilaliJp Th; Ilra':~~lt,~~r~~ld. ,"ord~~:lfrct. :1 ~~DYlIri.ll1SWU':~~"'~6:IIlJU ~ lInwil, SI.;~S~lllOU~lfyil JP. ~s1=:b~lnyi.(eunclCs. om 5t1llCl:IIl: Wljlbillll<"'I~-:oa..If)'Surw)'Ol"J 11:1: Pb;1Ill:(6i1)430-6ll7 PIrCc!o.Irob ~-um:'.lh""Ih:JluuaiY 3t,1tXr- rt~-lj-L~~l(W~~) ~~'j~ WA~HI~~lu~ ~~~~TY HRA (rA~)b~lt~~~t!b~b ro~n/~ul. .eld Research Inc. . A Study of the Relationship Bet\veen Affordable Family Rental Housing and Home Values ill the Twin Cities SU7nmary of Findings ../ r . Preparedfor: Family Housing Fund Minneapolis, Minnesota September 2000 . ntl-jj-LUU~lWtuJ . t.. , ., :.:, .', ': '. . U~:j~ WA~HINliTUN LU~NlY HKA (fAXJ~)lt4J~tlt~o ~o uUj/UUI }>UtpoS~ ofResc:1tch and Methodology . Mmciield Researchl condueted this research to determine whcther'there is evidence to support the claim ~;U: tax-credit rental developments for f:\milies erode property values in the nreas SWTOunding them. TIle FlUIlily Housing Fund, illvIinncapolis-based Don-profic agency that supportS the development of affordable housing throughout the Twin Cities, funded the resenrcl1. . We cxa:nined 12 neighborhoods in the Twin Cities in which 11 ta.'l-Ctcdit rental bOWling development fer families (built betwm11993 nnd mid year 1997) was located within ll. dense district of owner-occupied homes, termed D. "subject area." The subject 1ltCl1S gener'l111y contained betWeen ISO and 300 OWDer housmg units within one to three block:;. . We presumed thi1t negative itnpact by II. tax-credit development could be determined by l1Il:llyzing three me3Sures of market performance nmcng homes sold in the subject area: sales prices per sQunrt foot; the perc=n~s of snles to asking (U5t) price tIJ1d; time on the mnrlcet. Comparing homes sold in each subject :u-ea before omd after constrUCtion of a UlX.-crcdit development (a "prtJpost' lmi11y~is). as well ilS comparing homes sold in ellCh subject aren to homes sold in arellB without:l similar tax-credit development (0. "rubjectlconp'or' analysis), would reveu1 the pre~cnce ofneglltive impilCt. . In the pre- nnd post-construction analysis) we compared market performnnce in the three Yew'S before l1Ild after construction start of the mx.-cre~it developments under study. We focused on homes sa.les that were plUt of a con:inuous d4ta set, repn:senting Ii homogeneous submarket of properties thllt sold in ill or most of the six years under study. In this tnnnner, we :1Ilnlyzed roliShly 600 records acroSs 16 suornnrkets in 11 subject arens. . In the pre- and post-construction mml)lsis, we also addres,ed the claim that the overall Twin Cities housing mi3t\cet was becoming stronger, iU1d that the subj ect nrcas around tnx.credit houswg simply did not increase in strength as much as they should htrVc, . In me subject versus controllUla.lysis, we compared subject Mea sales in the post- construction ye3r' to sales of similar bomes (~ and size) from the sim1C community and school district, loct\ted in areas where there were no tax-credit developments for families I built between 1993 -1997 _ We completed 68 subject-control comparisons in this manner, involving roughly 470 subject area. records, I Mllfket Rcgearch Partners completed the report under colrtl'Uct with Maxfield Research. MAXFIELD RESEARCH INC. 1 fc~-15-l~~l(Wc~) ~~ :5) WA~H[~GIO~ (OuNTY HRA (fA~)~)lt4)~+1~~o I I I I I I I I I I I I I'; IIii....- ...-.... Specific l'iDdiDgs . The homes that were sold in the subject Ilreas l1Tcund the 12 taX-ctedit developments in OUI" stUdy, in general, displayed similar or stronger market performance in the period after the lcu.cretiit propertits were built, as weIlllS similar or srrcmger performance to comparable homes salesfron~ a comrol group. We identified generally upwnrd pri;;e trends. decl.inins market tittles and stable or improvmg sales.to.list price percentages in most submnrkets, over the six.year stUdy period. . Some subject areas displayed poorer market perfonnl1nce after construction oftbe ta.X. credit development in question as eompnred to before it, Or poorer performanee as compared to n comparable control groupo However, such poorer pcrfOYlIlllnCe WIlS almost always limited to one yea", or isolated among o/'le group of homes in a subject area; there wns little to sugges1 tblll there WiUi :& sustained, neg:1tive, pOs1.constrUction trcmd in any given neighborhood surr:lunding ~ ux.credit ~elopmeDt in this S"tUdy, . ~ n group, the subject I1Te8.S hlldfar higher average annual pcr-square1oot price appreciation after the rcn.cI'edit developmenu were bllilr than before: S 09% 'JetSUS .9%, Housi.:\g style did not make a difference, lS.S significantly superior growth in the pOSt. ccnstrUction period OCl:urred l1n\ong both townhoroes nnd sinsle-ffUI1i1y homes in the subject areas) ccllectivcly. (Figure 1) . . The nbility for sellers to gain the prices they nsl;ed for wa" Dot impeded in the years after tile construction of the tax-credit d:velopments UDder study, as saleS-la-list price perctntagcs czrnONg haml:J' sold in the subjecl arees were generally higher in the post- constrUction pe,.iod than in the pre-constrUCtion period. (Figure 2) M~ry.et times for bomes sold in the collective suoject areas were ~horter in the post- constrUCtion yeill's than in the pre-construction years, with the exception of siDgle-fnmily homes in period post.2, whic.llllhowed a 24-dny jump over the previous year. In this C:ulC, the jump in lnark=t time did nct exceed the low point from the pre.construction period. This suSgcsts that tha market, in lerms of selling rime. varied in similar fashion before and after raJ:.~edit housing construction. (Figure 3) . We found that t.ie subject areas, ns II. group, exhibited slower nverllge sales price growth in the prc.consttUctiOI1 yent! than the Twirl Cities Metro Area cverMll (2.95% verSUS 4.23%). However, o.fter constrUction. the tap in perfonnance betwccn the subject llTeas lUId the Twin Cities narrow,d by a halfpercentogc point, This indicates thot, rl1ther than weakening niter constrUction, the markets surrounding the tax-credit developments became strong~r ILS n group, relative 10 the Twin Cities overoll. . The subject areas perforou:d similar to their respective control markets, as r~enled in the subj cct.eontrol compansoD, Of the roughly 1,400 market~pcrformance measurements we completed in the subject areas in the post.eonstructicn years, 96% fell within the range of valutS ofsimiIar age aruJ.ri:e control group peer: from the respective larger market. Just ... MAXFIELD RESEARCH lNC. ro~~t[~i . . ... . I el I I I I I I I I el I I I I I I I el H~-I~-l~n (WE~) (fAI,)~)lt~J~tl~~o r, ~~)/~~I ~~:J1 WA~HINGj~N ~~~NjY HRA 4% of subject area values (55 in number) fell below the range ohalues cxhibj~d for comparable control lJales. . In the $ubj eet-control comparison, poor performance in the subj ect areas exhibited itself most often in the form oflonger mnrl~ times than control countcrp3ttS (28 outlying values) EUld lower sales-to-list price percentages (18 outlying values). In only 12 cases did an outlying subject area value tI.1ce the form of a lower price per square foot, IlS compared to It set of control peers. The 12 c:ase:s of lower prices relative to control peers represen~d just 206% of the price values that we measured in the subject arens. · The subject area around Arlington Ridge Apartment~ in Shakopee D1erits furtherresearch. Seven existing towcbomes l1l'ound Arlington R.idge took sisnificantly longer to sell than their control area peers in the second ilDd third yellTs iU\cr cocstru:tion of the development However. this submarket was just one wnong 68 that we analy-...ed. This indicntes tbt negative impact by the: 12 ~.credit developments in OUr study, at worst, was limited to ~Inti"ely ]ongermarkettlmes for QMl! submarket of units, in one subjeet area, over TWO year~. CODel usioD:J · We conclude from our resenrch that there is little or no evidence to support th~ claim that the tax.creditfamily rerual dtvelQpm~nrJ in ou/" swdy eroded surroJ!rlding home valu!$. The information from this research suggests that the various housing submnrkets cxmniDed in oW' study performed normally in the years i1ftc:r construction of the w-credit properties in question, varying in similar fnshion to the: pre-construction years, and responding to supply and demand forces in a similnr manner as the larger market .. MAXFIELD RESEARCH INC. 3 Ft~-lj-t~~l(W~U) -,.'", , , I I I I I I I I I I I I I I I I I I I 1'0" SUO.aD ~ '! o .. ! ~ :s 0- rJ:l 11 'fi 'E it ~ " ~ r! .!!! C Cl $76.00 $12.00 $!lD.DD $64:QO SO:LIIZ $50.00 SSG.DD U:LOO ~ 1DO.0% 99.S~1 99.0~. ~ 10 90.5% ::I .9 II 98.0% .. Ii en 97.5"/0 117.0"__ 96.5"'" ~~:j~ WA~HI~~lu~ L~uNIY HR~ (FA~)OJI+~J~tlo~o Figura 1 SlIlDII Prll:1l Per F1nlllhed SqUlll'I Foot Amon; Ham.. Sold 13 HOWlln" Subrnllrklll:l SUl'fIlundlnll Tax.crldlt PropelflD:; (Ccmblnad) 3 VI;n; Before arut After C:onstrul:Ucn . . . POll.:! Po ~~O/~UI . . . -SI/lgJ.l.Fomlly Ol'lty ~SlnClle F;mlly & T.H. Ctlmblnlld - . .... . 'T:lWnh:uT\lI Ol'lly $111.39 S6D.:1G -....................... $56.16 $ p...,-:s Pre-2 P ....1 .............. . - . POlt.1 Post.2 Figure :I Slles Prlce to Llst PrieD Pon;:.ntap. Among Homel SaId 13 HaulIlnll Subm:ui(.ts SUl'fIlumllng Tu:.cradlt prvpertlos (Combln.ctl :3 Vun; e.rotll and AfterCol1StrUctlan ----Slnlill...FlImfiy Only --"-Slngle FlImUy & T.IoI. Comtlined . - .... . 'Townhome Only Pre.3 pre.:Z pr..1 MAXFIELD RESEARCl! INC. ..' . . . . POII.1 PosH Pal!.3 4 . rc~-lj-t~~l(Wc~) ~~:jo WA~HI~~I~~ (~~~TY HRA (rA~)o~lt~J~tlo~o ro~~I/~~1 75 OS ~ 65 III c .... g 45 ; .c ~ :IS - 25 I , . 15 I, P~3 I', ~. . ....~ el I FIgure :I Numbor of CD)'1I on 1ho M:1rkot for Hgmes Sold 13 Housing SloIbmarkets Sllmlundlnl1 Tu-Orlldlt Propertles ,(Combined) :I VeDn; e,/e,. Ind After CcnslnurtJon e" ; < -SIngle.Famlly Only ......-Slngl. F.mlly 80 T.H. c~mbll'llld - . '*' " "Tawl'lllome Only . . . . . . .... PI9.2 P ,..,1 Post.~ Pest.:! Pasl.:! . L MAXFJELD RESEARCH me. 5 1.,..,.._... ............ .... .... ......" . . . . Good Evening Mr. Mayor and Members of the Council Approximately 3 months ago, I stood before you and expressed my dream to provide affordable housing, particularly for seniors on our County Road 5 property. I explained we needed Housing Revenue Bonds to make this project feasible, which were available on a lottery basis from the State of Minnesota I needed a resolution from the council in order to proceed, which you adopted at a later meeting. At the conclusion of my presentation, the council expressed strong support for the project and the willingness to help this dream succeed. After tireless work from city staff, particularly Nile Kriesel and Steve Russell, and time, money and hard work from others, we were informed of our success in receiving our Housing Bond Allotment! We immediately started the proper re-zoning procedures and therein encountered a major problem. The neighbors were strongly against this project for a variety of reasons, therefore the Planning Commission voted against our re-zoning. Before the next hearing by the Council, I sat down with the neighbors and attempted to rectify their concerns and reach an amicable solution. At the conclusion of our meeting, it was apparent they definitely did not want the senior building. They felt there were better uses for the site. Because the bonds need to be sold within a very short time, we need a solution to this dilemma The city of Stillwater owns several parcels within the area. One parcel stood out, because of its location and proximity to the Senior Center and the Ann Bodlovick Building. I began a dialogue with city staff of the possibilities and issues. After careful consideration I submitted an offer to you and stand here tonight looking for a resolution. I certainly hope no one is disputing the need for additional affordable housing, especially for seniors. The city of Stillwater has gone beyond its requirement to provide affordable housing. However, I cannot stress enough, the shortage of this product throughout our area. It would be tragic to let these bonds lapse and with it a great project. One interesting fact I learned from the Presbyterian Home developers is that studies prove that within 7 years of arrival, at least 50% of the parents of the people who moved into the area want to follow them. Can you imagine the amount of parents and seniors who will be moving to this area in the next ten years, because of the success of the Liberty, Legends and other developments? That is precisely why Presbyterian Homes is committing millions of dollars into their Senior Campus in Oak Park Heights. Therein is the major issue. That development is 11 . . . expensive to live in. It prices out a majority of our local seniors who cannot afford that type of living. Our project targets the person who sells his local home and wants the type of living conducive to his lifestyle requirements, i.e. heated parking, no lawn care and a smaller but livable home. My understanding is the city is concerned about selling a parcel, which it may need in the future for other city uses. My retort is this: the city will still have three other parcels on which to place one of these uses. I have my own opinion on whether the armory will ever be built or that we really need an additional fire sub-station in this area. However, we are not taking all of the land within this parcel I'm offering to purchase. I am willing to provide the necessary access and pay for the utilities to the remainder of the site in the event these uses ever present themselves. I am willing to work with the city in any respect to get this project off the ground. This city is lucky to have the opportunity to provide this type of housing, because of the Housing Bond Allocation. If we can reach an agreement, I promise to not let this city or its senior population down. We will construct a desirable, quality built structure which enable our citizens to live a better, safer and easier period of their lives. Please let the will of the citizenry reign. I urge you to stick with the same conviction you agreed to three months ago, when I stood here before you. Let us make this happen! Thank you very much for your time. . . . f;K- LL 2/ /9/ <::; L Sent: To: Cc: Subject: Thursday, February 14, 2002 12:03 PM Steve Russell Stuart Glaser: Larry Hansen Possible sale of City property! Hi Steve, Regarding decisions to sell or not seH city property near the recreation center, I have a few items for your consideration: · Long term, I believe it is in the best interest of the City of Stillwater to operate out of two fire stations. · Considering only sites that the City of Stillwater already owns, I believe the best location for a second fire station would be the property south of the dome. Second best in my opinion would be the property east of the second ice rink. The site of the new Public Works Facility would not work well for a variety of reasons; neither would Lily Lake. · A new fire station would likely be a joint venture with other agencies (possibly both private and public): City of Bayportr ... City of Oak Parl,< Heights? '" Lakeview Hospital? A large lot would be needed. (Note: A reference nas been made to how small and compact many of the Minneapolis fire stations are and what small lots they fit on. It's important to understand such small fire stations and sucn comppct lots with parking for just a few private vehicles would never work for the City Of Stillwater or any other department without a permanent commitment to staff that station with full-time personnel. Tiny fire stations cannot service part-time fire departments witn large numbers of personnel, and a large need for staff parking.) · A second station would need meeting/classroom facilities for at least 50 people, offices, etc., and garage space for emergency vehicles for each agency involved. · Either of the two sites at the rec. center might also be useful for expansion of the community center: community meeting rooms? Aquatics? Other ideas I think both sites adjacent to the rec. center have a lot of potential to the city in the future, and don't think selling either is a good choice at this time. Kim ./ CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-03 February 5, 2002 REGULAR MEETING 4:30 P.M. . The meeting was called to order by Acting Mayor Milbrandt at 4:30 p.m. Present: Councilmembers Milbrandt, Rheinberger, Zoller Absent: Councilmember Bealka and Mayor Kimble Also Present: City Administrator Hansen City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach City Clerk Ward Press: Julie Kink OTHER BUSINESS Enqineerinq Proiect Status Report Public Works Director Eckles presented the Engineering Department Project Status report. He reviewed the projects underway that included the Public Works facility, Settler's Glen, Bradshaw Development, Liberty Developments, Amundson Place, Brown's Creek Nature Preserve, Carnelian Street Subdivision, Street Lighting Project on Orleans Street and Long Lake Villas. . Mr. Eckles also reviewed projects in the design phase that include North Hill Improvements, 2002 Street Improvements, McKusick Lake Diversion Project, and improvement of Lift Station Alarms. He stated that Mr. Mike Campbell has been active at the legislature and two bills have been introduced to provide funding assistance for the North Hill. He stated that staff and/or Council might be requested to testify at the legislature in the near future. Mr. Eckles continued by reviewing projects with ongoing activity that included the 2002 Seal Coat Project, Long Lake Surface Water Management Project (Market Place Surface Water), Territorial Prison Storm Water and Retaining Wall Improvements, Lily Lake Water Quality Improvements, Long Lake Flood Control, Curve Crest Pedestrian Path, Phase IV Expansion Area, City Wide Stop Sign Study, Levee Wall Phase III, Sidewalk Rehabilitation, Sidewalk Ramps, Boutwell Road Improvements, and Mrytle Ravine. Mr. Eckles stated that in the past the City has been included in the County Seal Coat project, but this year the County will not be doing a project so the City will have to bid a project. The City will talk to Oak Park Heights about a joint project. Councilmember Milbrandt requested that Public Works Director Eckles work with the finance department to determine what costs have been paid by the $750,000 assessment for the Long Lake Surface Water Management Project and determine what is still available for use to continue with this project. - Councilmember Rheinberger inquired about the status of the Territorial Prison and the 501 Main Street projects, City Council Meeting No. 02-03 February 5, 2002 '- Mr. Eckles stated that the Territorial Prison is moving forward and there is a meeting tentatively set for next week. . City Attorney Magnuson stated that regarding the 501 Main Street project the owners have received their DTED grant for environmental cleanup and he stated that he thought the project was moving forward. Mr. Eckles informed the Council that at a meeting with the Department of Natural Resources he asked them to give the Jackson Wildlife area to the City and they are considering giving it to the City as open space. He stated if that happened, it would allow for some work on the channel for Long Lake improvements. Mr. Eckles stated that the Curve Crest sidewalk study would be coming in the near future, but that it would be an expensive project. Mr. Eckles stated that the engineer working on the stop sign study has not completed the study. Mr. Eckles stated that the Levee Wall project would be delayed because of language in the appropriation bill. Mr. Eckles stated that the people who administrator the loan program for the $850,000 for Brown's Creek stated that the language says grant and they have to return to the legislator for clarification, Councilmember Zoller asked if Senator Bachmann and Representative Holsten have been contacted about this. . Mr. Eckles stated that staff just found out about this, but will be contacting them. Mr. Eckles stated that the ramp program would be needed to be addressed at the next budget session because it needs to be done for ADA compliance. Mr. Eckles stated that the Myrtle Street Ravine has some erosion problems at the bottom and will need to be addressed in the future. Councilmember Rheinberger asked for an estimate when it would be done and the cost of it. Mr. Eckles stated 5-10 years out and estimated $250,000-$500,000. Mr. Eckles stated that the federal government has passed a regulation down to the State MPCA to require that anyone who operates a storm water system has to get a permit to operate it, which goes into effect in one year. In order to get this permit, systems need to be inventoried, identify problem areas, and do water quality improvement projects. He stated that outside consultants may be needed to meet the deadline and that we may be retrofitting the entire City for storm water . Page 2 of 11 . . . City Council Meeting No. 02-03 February 5, 2002 management. He also stated that this is an unfunded mandate and could have extensive cost implications to cities. Councilmember Milbrandt asked if the watershed districts would participate in the costs and what does the League of Cities think of this mandate. Mr. Eckles stated that the watershed districts probably would not participate in the costs and he does not think that the League is doing anything on it. He stated that the fertilizer legislation is a good thing because the improvements that the city may be required to do would not mean anything if phosphorous is continued to dump into the storm water systems. Mr. Eckles explained the engineering department operations and how they charge their expenses. Councilmember Zoller asked about a traffic study for all of Stillwater and about traffic counts where we would have a GIS map that shows the traffic counts throughout the City, Mr. Eckles stated that state aid collector streets are counted but not neighborhood streets, but if there is a problem the Police Department has done speed counts and we get traffic counts from that. Chief Dauffenbach explained the use of the speed wagon and that road strips for a more accurate count is done by Washington County. Councilmember Zoller stated it would be nice to have something to inform the public of the problem areas and that it may not be their street that is the problem. OPEN FORUM Mr. David "Choc" Junker expressed concern about the Mulberry Street Ravine and asked what was the cost of the project and who would pay for it. Public Works Director Eckles stated that the entire project, including the work above the ravine was $1.3M and that the developers would be paying for the project. Mr. Junker asked about Councilmember Rheinberger about his comments in the newspapers. Councilmember Rheinberger stated that he directly represents approximately 4,000 people that are in his ward and indirectly represents the rest of the 12,000 residents of the City. Mr. Junker asked about the 30 X 30 garages with living quarters on top, how they were built and asked if the Planning Commission reviewed this. Councilmember Zoller stated that these garages meet all the codes of the City of Stillwater so it does not have to go before the Planning Commission. Page 3 of 11 City Council Meeting No. 02-03 February 5, 2002 Mr. Junker asked that the Mayor to keep the politics out of the bridge issue to get the bridge built and get the something done with the prison as well. . STAFF REPORTS Fire Chief Kallestad provided an update on the fire truck process. City Administrator Hansen stated that the Mayor has requested that a special meeting be held on Tuesday, February 19, 2002 at 4:30 p.m. to discuss library issues related to funding of the library and the Parks and Open Space Task Force proposal. Motion by Councilmember Zoller, seconded by Councilmember Rheinberger to hold a special meeting on Tuesday, February 19, 2002 at 4:30 p.m. All in favor. City Administrator Hansen presented a request from Mr. Nile Kriesel asking Council approval to serve as interim administrator for the City of Bayport. Councilmember Zoller asked City Attorney Magnuson if there would be any conflict. City Attorney Magnuson stated that there would not be a conflict. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller approving Mr. Kriesel's request to serve as interim administrator for Bayport. All in favor. Councilmember Zoller requested that Item 4, New Business - Approval of plans and specifications for McKusick Lake Diversion be tabled to allow discussion by the full Council. . Public Works Director Eckles asked Council if staff should make a presentation for this March 5 meeting. He stated that the major issue is the trail. City Attorney Magnuson stated that the March 5 meeting would not start until 8:00 p.m, Councilmember Zoller asked if most of the items could be taken care of at the 4:30 meeting and to have a light schedule for the 7:00 p.m. City Administrator Hansen stated that could be done. Public Works Director Eckles stated that he could contact the neighborhood representatives if Council wished. It was the Council consensus to table the issue and tell members present at the 7:00 p.m. that the matter would be tabled until March 5 and ask them to come back to that meeting to speak to the full Council. e Page 4 of 11 . . . City Council Meeting No. 02-03 February 5, 2002 Motion by Councilmember Zoller, seconded by Council member Milbrandt to table the approval of plans and specifications for McKusick Lake Diversion until the March 5, 2002, 7:00 p.m. meeting. All in favor. Acting Mayor Milbrandt stated he would make an announcement of the tabling of the McKusick Lake Division issue at the beginning of the 7:00 p.m. meeting. Acting Mayor Milbrandt recessed the meeting at 5:55 p.m. RECESSED MEETING 7:00 P.M. The meeting was called to order by Acting Mayor Milbrandt at 7:00 p.m. Present Councilmembers Milbrandt, Rheinberger, Zoller Absent Councilmember Bealka and Mayor Kimble Also Present City Administrator Hansen City Engineer Eckles City Attorney Magnuson Community Development Director Russell Police Chief Dauffenbach City Clerk Ward Press: Julie Kink Stillwater Gazette APPROVAL OF MINUTES Motion by Councilmember Zoller, seconded by Councilmember Rheinberger to approve the January 15, 2002 regular minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Nate Meredith - Officer of the Year Acting Mayor Milbrandt and Police Chief Dauffenbach presented Officer Nate Meredith a plaque for Officer of the Year. Police Chief Dauffenbach commended Officer Meredith and his department. Dave MacGillivrav. Sprinqsted Inc. reqardinq bond-ratinq update Mr. Dave MacGillvray, Springsted, Inc. presented Council with a plaque to commemorate the City's bond rating upgrade to A-1. He stated that a City's rating is not upgraded very often and should be recognized. Acting Mayor Milbrandt thanked staff and Council for their prudence in financial matters. Councilmember Zoller stated that this rating helps the city get lower tax and bond ratings thereby saving the taxpayers of the City of Stillwater money. Page 5 of 11 City Council Meeting No, 02-03 February 5, 2002 Representative Mark Holsten - Leqislative Update Representative Holsten reviewed what is before the legislature and the budget . issues facing the State. He asked what the Local Government Aid impact would be to the City of Stillwater. Acting Mayor Milbrandt stated that the impact would be $765,000, close to 10% of the City's budget. Councilmember Zoller stated that amount is a heavy hit to a city of Stillwater's size. Representative Holsten stated Stillwater is unique in that it has its own library and the commitment to full-time fire department. He will take that message back to the tax committee and leadership and try to protect the LGA money for the City. Acting Mayor Milbrandt stated that the LGA cut is one hit, but to impose levy limits takes away local control and decision making. Councilmember Rheinberger asked about the bill for the North Hill. Representative Holsten stated that there is a bill to help residents on the North Hill, but it would not fund all of the project with General Fund money. With the deficit there is no General Fund money so they are exploring different opportunities to transfer some project costs into the bond bill. He stated that he will work hard on this issue, but does not want to lead people to believe the money is there. . Representative Holsten stated he is working on matching funds for the Levee Wall. Public Works Director Eckles stated that there is some confusion on language on the DNR appropriation for the Brown's Creek Improvements of $850,000 and that a bill is being submitted to correct the language. Representative Holsten stated he would check with the DNR on the issue. Representative Holsten gave an update on the new bridge. Councilmember Rheinberger asked if the drop date for the bridge was June 1, 2002. Representative Holsten stated the compromise that was reached was a one-year extension. He has been working to keep this issue alive. CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to approve the Consent Agenda. All in favor. Ayes: Nays: Councilmembers Milbrandt, Rheinberger, and Zoller None . Page 6 of 11 City Council Meeting No. 02-03 February 5,2002 Absent: Councilmember Bealka and Mayor Kimble . Resolution 2002-26, directing payment of bills Approval of gambling permit - Church of St. Michael- March 9, 2002 Utility bill adjustments Approval of request by Matt Brine to hold Brine's Bocce-Ball Tournament on Saturday, February 9 Resolution 2002-27, designation of additional depositor for 2002 Request to purchase Antivirus software Request to purchase computer - Engineering Purchase of body wire for investigators - Police Department Resolution 2002-28, exempting Larry D. Hansen from resolution 2001-201 and allowing participation in ICMA-RC Deferred Compensation Plan Resolution 2002-29, approval of State of Minnesota, annual plan joint powers agreement relating to underage compliance check Resolution 2002-30, a resolution approving exclusion of Larry D. Hansen from the Public Employees Retirement Association (PERA) Resolution 2002-31, amending section 10-3 sick leave of the personnel policy Resolution 2002-32, approval of investment policy Approval of temporary liquor license - Valley Chamber Chorale - Washington County Historic Courthouse - April 26-28, 2002 Approval of temporary liquor license - Valley Chamber Chorale - Washington County Historic Courthouse - December 6-8, 2002 Resolution 2002-33, approval of access agreement with the State of Minnesota Department of Public Safety Resolution 2002-34, approving 2002 memorandum of continuance for Goodwill attended donation center . Resolution 2002-35, approval of Change Order #3 Public Works Facility Project (Project 9619) . UNFINISHED BUSINESS Two stall qaraqes on Libertv Cottaqe lots Community Development Director Russell reviewed the letter from homeowners expressing concern on the zoning regulations and garage size. He explained the zoning regulations for the cottage lots in the Liberty development. He stated that the developer had a model home that had a stacked garage and has changed that so that it can not be used as an extra stall and that future homes would redesigned. Councilmember Zoller asked how the Architectural Design Review process works, and if ordinances and covenants are implemented. Community Development Director Russell reviewed the Architectural Design Review process and stated that the developer has its own guidelines. . Acting Mayor Milbrandt asked if the Architectural Design Review is a lot more stringent that the City's ordinances. Page 7 of 11 City Council Meeting No. 02-03 February 5, 2002 Community Developer Director stated they are much more stringent than the City's ordinances. City Attorney Magnuson reviewed his opinion on the garages in the Cottage . Residential District and the process that was followed during the comprehensive plan development for this area. Mr. Burr Baldwin, 215 Rutherford Road, asked what Mr. Russell meant by future homes have been redesigned. Community Development Director Russell stated that the homes have been designed to prevent extra space being used as a third stall Mr. Baldwin stated that he has been in contact with the developer, commended the developer in doing his job, and that the developer is holding a neighborhood meeting to discuss this issue. He also stated that with this type of cooperation at the neighborhood level he is sure that an issue like this would not be brought up at the city government level in the future. Ms. Paula Kroening stated that coming through the review committee is four stall garages in the cottage lots. Community Development Director Russell stated that the Architectural Design Review committee cannot control what is being considered, but they can control what will be approved and four stall garages in the cottage district will not be approved. . No action is required on this matter. Possible second readinq of Ordinance No. 917, an ordinance amendinq the fence requlations City Attorney Magnuson reviewed the ordinance amending the fence regulations. Community Development Director Russell stated that two items were inadvertently omitted regarding the measurement of fence height from the natural grade of the property so as not to allow the berming of the land and then putting the fence on top of the berm and that fences are allowed on the property line. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller adopting Ordinance No. 917, an ordinance amending the fence regulations with the items regarding the measurement of fence height from the natural grade of the property so as not to allow the berming of the land and then putting the fence on top of the berm and that fences are allowed on the property line. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, and Zoller None Councilmember Bealka and Mayor Kimble . Page 8 of 11 City Council Meeting No. 02-03 February 5,2002 Possible approval of 2002 Lumberjack Days Aqreement . City Attorney Magnuson reviewed the 2002 Lumberjack Agreement and stated that the items addressed in Mr. Eckberg's proposal presented to Council have been added. Chief Dauffenbach reviewed the policing plan for the Lumberjack Days. Mr. Dave Eckberg, Lumberjack Days Association stated that they agreed with the conditions in the agreement. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller adopting Resolution 2002-36, approval of 2002 Lumberjack Days Agreement. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, and Zoller None Councilmember Bealka and Mayor Kimble NEW BUSINESS Request to purchase City owned land for multi-family housinq - Tim Nolde . Acting Mayor Milbrandt stated that Mr. Nolde has requested that this issue be tabled to the February 19, 2002 meeting at a 4:30 p.m. meeting. Possible first readinq of ordinance amendinq the Stillwater City Charter and settinq public hearinq for February 19, 2002 City Attorney Magnuson reviewed the ordinance amending the Stillwater City Charter to delete a sentence referencing that any action establishing new ward boundaries shall apply to the first election held at least 6 months after establishment. He stated that the redistricting process might not end in time for the 6-month time line to be effective for this year's election. He stated that the Charter Commission recommends this change and that a public hearing must be held. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to approve the first reading of an ordinance amending the Stillwater City Charter and call for a hearing at 7:00 p.m., Tuesday, February 19, 2002. All in favor. Community Development Block Grant (CDBG) application for 2002 Community Development Director reviewed the Community Development Block Grant application for 2002, Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2002-37, approval of 2002 Community Development Block Grant (CDBG) . application. All in favor. Page 9 of 11 City Council Meeting No. 02-03 February 5,2002 Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, and Zoller None Councilmember Bealka and Mayor Kimble . Approval of plans & specifications for McKusick Lake Diversion Proiect Council tabled this item at their 4:30 meeting. It will be listed on the agenda for March 5, 2002, COUNCIL REQUEST ITEMS Councilmember Rheinberger responded to an editorial in the Courier regarding the expenditure of $20,000 for a public relations firm to conduct a telephone survey. He stated that he was not at the meeting when this issue was discussed but that that he agreed with the editorial and felt that Council should rescind this expenditure for the reason that this type of survey is a "push-pull" that would ultimately concur with a recommendation to proceed with a sales tax. He explained how a "push-pull" survey would work. He felt this type of survey is unethical because the residents will not have the full facts. Councilmember Zoller stated that Councilmember Rheinberger was correct that he was not at the meeting when the issue was discussed and that he did not have all the facts. He also stated that this survey is not a "push-pull" survey, it is just to get an idea if anyone is interested in this proposal. It is not a "push-pull" to push anyone into anything. He also stated that the issue was discussed and it was voted on and approved by the rest of the Council. He also explained the impact over 20 years of . the sales tax versus property taxes that were $2,000 rather than $4,000 on property taxes. Councilmember Rheinberger stated that the issues on the matter are not clear. He stated that you have to have a gut feel on what the residents want. A public relations firm is going to skew the facts. Councilmember Milbrandt stated Council did not want to enter into $20,000 public relations contract for the survey with a gut feel. Councilmember Rheinberger stated that Council should not be on record at this time supporting this proposal. Councilmember Milbrandt explained the workings of the Parks & Open Space Task Force. He stated that they have met with the public relations firm and was informed of the "push-pull" survey and it was rejected and that now they are conducting focus groups to report back to the committee if they should proceed or not. He also stated that the task force is taking it one step at a time. If it comes back that we should not proceed, we have not invested $20,000. He continued by stating that you cannot go out and spend $22M on projects based on gut feel. Councilmember Milbrandt stated we should go ahead with this and have user fees to . have these projects paid for. Page 10 of 11 City Council Meeting No. 02-03 February 5, 2002 . Councilmember Rheinberger stated that you have to be careful with taxation and rejects the idea of going through $20,000 public relations survey to find a poll that is clearly on the face of the problem. Councilmember Zoller emphasized that the poll is not to sell the project, but just to find out what the feel is. If it comes back that this is not something that the people want, it will not be done. Council member Rheinberger stated that he wants the public to fully understand the full impact of this issue and not a skewed version of it. Councilmember Milbrandt stated that it has not been the premises of the task force to skew issues and that the Task Force has diligently worked on this proposal for the last three months. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adjourn the meeting at 8:05 p.m. All in favor. Wally Milbrandt, Acting Mayor ATTEST: . Diane F. Ward, City Clerk . Resolution 2002-26, directing payment of bills Resolution 2002-27, designation of additional depositor for 2002 Resolution 2002-28, exempting Larry D. Hansen from resolution 2001-201 and allowing participation in ICMA-RC Deferred Compensation Plan Resolution 2002-29, approval of State of Minnesota, annual plan joint powers agreement relating to underage compliance check Resolution 2002-30, a resolution approving exclusion of Larry D. Hansen from the Public Employees Retirement Association (PERA) Resolution 2002-31, amending section 10-3 sick leave of the personnel policy Resolution 2002-32, approval of investment policy Resolution 2002-33, approval of access agreement with the State of Minnesota Department of Public Safety Resolution 2002-34, approving 2002 memorandum of continuance for Goodwill attended donation center Resolution 2002-35, approval of Change Order #3 Public Works Facility Project (Project 9619 ) Resolution 2002-36, approval of 2002 Lumberjack Days Agreement. Resolution 2002-37, approval of 2002 Community Development Block Grant (CDBG) application. Ordinance No. 917, an ordinance amending the fence regulations Page 11 of 11 . Memorandmn To: Mayor Kimble and City Council Members cc: Larry Hansen, City Administrator From: Larry Dauffenbach, Police Chief Date: 02/13/02 Re: Minnesota Bicycle Festivals bike race I have received an application for a special event from Minnesota Bicycle Festivals. The race would be held on June 16, 2002. The bike race is being held in conjunction with the 'Taste of Stillwater" on the same weekend. The race will take place on Chestnut S1., S.2nd S1., Pine St., Broadway/6th Ave So., Churchill St., S. :znd St., Pine S1. and S. 3rd St. (see attached map). There will be three bike races and it will require the closing of some streets from noon to 4:30 p.m See attached sheet for all details. . They.have asked the city for the following support. Street barricades: approx. 75 2. Cones: approx. 30 3. Fencing: approx. 1000 ft. 4. Police: To be determined/coordinated with city: approx. 4 officers 5. Medical Personnel: Two E.M.T's onsite Staff made the following comments: There is no park reservation requested so this did not go to the parks commission. Public works only has 10 barricades, 300 feet of snow fencing and 20 traffic cones, Lakeview Hospital provides EMS services and they will need to contact them South 3rd Street and Chestnut Street are county roads and pennission to block these streets are needed from them Traffic control devices should be approved by public works. The police department can provide the officers if the Council wishes. 1 . F'ILE No.654 01/30 '02 14:44 ID:CITY OF STILLWATER fI1JO( 6.-U f-JCL{) I FAX:6514308809 PAGE 1 ~ r ilIwater ~ -- ~ THE ilRTtlPlACE OF MINNESOTA i) Application for Special Event Organization H UJ N Esa IA -&\ t:. L( L (... E Fc~77 vA '--- ~ ( IJ. &.r:) \ t:>A yE LA Poa.-r; E" ContactPerson At-Ji:>i2Fw ~HL ~S"''''3qcg-~~,~ '- Address loe:>~"3 OAllLAND?IJ' ~ 50. City ~I NNEAPDU~ State ~ Zip 554/7 b '='\"2.- C,(1- ~lo Phone Number ,,' fD l 7.. - '2.. if ~ - c, f 4' Name of Event NA-T"cJU \/.tJ(Af ftltltNU Pll..\.~ "7' ~h'Hw~.f.er Ctlfera'JWl S~N~ ~ . Date(s) of Event _lu"-l~ I fe, (7,0(:) { Time'ofday /PItIJ.... 'bPM ~; . Location of Event ~E:e 1oAA~ ~ P.Tr At: ~' _ . Purpose and Description of Event (p!ease include aU items being requested by the City, i.e. road blocks, police officers, parks, etc.) and attach a map if necessary. 0cE A-lIA<H:F~ . .,- :'Jt * * * * * * * * * * * * * * * <~. * * *. Office Use Only: '. Special Events processing and coordination assigned 10:& JI-'(f> Distribution ~ ~ Police ~ I~ EngineeringIPUblic Works .. Administration Parks V Fjre~ Planning JI.- " "*"' ~mments: ~ A - ) ~ /J _ _/ _ # ~~~ J~~~ : . (/ J/ ,e) .; y) . , t/<a .,' C , ., LC ~7 4h~ 5'1'X'>'" S /l/t)'cv l~&,~c.( ~O ~O'H"5 ~ l ~e~ ~;,/ L - n H 'T~ />.. v:; ~;;;,~: fA 7: /::fi ~ " ~~p. ...1;. ; fl:'" F..~ (<<- r >f~~rsw~~f;~~, ~ i:-fMi (5 pro..',J,. c1 by c; v: <L'" ........, w. II .v.<l t" "" , v+<...:;\- ~ "'<'!i ~cA" Ot- ~~.15 r+ CITy HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612'439-6121 ~ Th ,'rd- S+f\:"+ v-..~ Cl-,a;h,,+ Ml ((;u,,:l-'(I~.d~ ~ \v,'1[ Wl(,~ r<'!(M,'5S,')'t\ (r.J'/'f\ ~ W;..';:.....;"0/-v "l ("oJ,.}...,. (.lwrc).,.ty-,,Jtn.. for",,^- ')i, M-v~.~ls.? .rto\Ju"N. \ c.... t. '~"!f<. Ocp....rn-eJ. ".... l b"..:. ~ T ,cl\-f.f.t..{ ~l\If.a..ol ~ O...h..v.r 5~-k.) >~ovll. !o~ '1.fP'o~t ~ -"I,' / "\ 'il/A(..J,.~t (</Aoo..f'--1. . . e Nature Valley Grand Prix Stillwater Criterium Sunday, June 16,2002 Proposal for the City of Stillwater, Minnesota The Great River Energy Bicycle Festival (formerly the Touchstone Energy Bicycle Festival) is a three- day celebration of Father's Day weekend. The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's third year. The Festival's road racing events are organized into a series, titled the Nature Valley Grand Prix. The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top professional races in the country. There is only one other NRC event in the Midwest all year. On its weekend, the Grand Prix is the most important bicycle race for pro men in North America. Professional/Elite Bicycle Races in Stillwater The Festival organizers have been working with Stillwater area government, civic and business leaders (see below) to add a criterium (a short circuit bicycle race) in the City of Stillwater to the 2002 Festival. This race would take place on Sunday, June 16,2002 and would be the final stage of the 2002 Nature Valley Grand Prix. The 2002 Stillwater Criterium would include just three divisions: pro/elite men, pro/elite women and advanced amateurs. Lower level amateur divisions would not be offered in order to ensure that the event runs safely, efficiently and with a minimum of inconvenience to the residents. Associated Activities The audience for the Great River Energy Bicycle Festival is Minnesota families. In addition to bicycle racing, the Festival organizers will provide stunt riders, live music and kids' activities. Stillwater area groups are encouraged to add their own family activities to the Festival. Our goal is to make this event into a partnership between the Festival and the community. Groups wishing to participate should contact the Festival organizers. Working with the Stillwater Community One of our top priorities is to ensure that this event benefits the Stillwater community. The Greater Stillwater Chamber of Commerce is a partner in our Stillwater event. We are working closely with Monty Brine (Brine's Market), Michael Dregni (Voyageur's Press), Dave Junker (Firstar Bank), Patty Schachtner (Greater Stillwater Chamber of Commerce), Jim Kron (St. Croix Bike & Skate), Tom Stafford (Washington County Sheriffs Department), Mike Lyner and Joe Seeb (Stillwater residents). We are also having ongoing discussions with Capt. Craig Peterson (Stillwater Police Dept.), Steve Russell (City Planner), Terry Zoller (City Councilman), Jay Kimble (mayor) and many others. Race Route & Venue The race course will be the same one used previously for the Brine's Criterium. See attached map. Family activities will take place near the Start area at Chestnut and 2nd St.. Dave Junker has invited us to use the grounds of the Firstar Bank and Patty Schachtner of the Stillwater Chamber has secured . permission for the use of the Cub Foods headquarters grounds. Street/Road Closures A complete closure of the race course will be needed to ensure safety for racers, spectators and residents. This circuit will need to be closed to traffic and free of obstructions (e.g. parked cars, dumpsters). Closure would last from noon to 4:15 pm. Schedule noon - Streets closed 12:30 - Men's Cat 2,3 (50 minutes) 1 :30 - Women's Introduction 1:40 - Women's elite race (50 minutes) 2:40 - Men's Introduction 2:50 - Men's elite race (80 minutes) 4: 15 - Streets open Resident Notification & Accomodations A key to a successful event is to minimize inconveniences for the residents. . Pre-Event . Early March - Letters, schedules and course maps will be sent to all affected residents and businesses. The letters will include contact information for people wishing to discuss their concerns with the organizers. . Mid May - A reminder will be sent to all affected residents and businesses a month before the event. . One week in advance - Signs indicating impending closures will be posted on all affected streets and parking lots. . Other - Press releases and maps will be sent to the Stillwater Gazette (among other media outlets). Posters and brochures will be distributed through elementary schools, retail businesses and other locations. Event Day . Pedestrian crossings - Pedestrians can cross the course at many locations. . Detours - A detour for the affected section of Third St. will be clearly marked. . Maps - Course marshals will provide course maps and schedules to motorists who ask for information. . Vehicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safety reasons.) If the race director or a police officer is not stationed at the intersection, the course marshal will redirect the . . . e motorist to the appropriate intersection or will use their radio to request an officer at their location. . Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so between races. Motorists entering from outside the course can inform a course marshal that they wish to drive on the course. People leaving from an affected home or business can call a cell phone number that will be provided to them and a radio-equipped course marshal will be dispatched to their location. The motorist will be informed when it is safe to be on the course. The course will need to be re-secured before racing can resume. Route Security Route security will be provided by a combination of police and volunteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the comer marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chestnutl2nd, Pine/3rd and 3rd/Chesnut. The fourth officer will "float". Construction Schedule A limited amount of event setup may be conducted on Saturday, June 15. This will primarily involve pre-placement of materials to be used the next day (e.g. barricades, snow fencing). Event setup will begin Sunday morning at 9 am and will be completed by noon. Road barricades needed to close the race circuit will be pre-placed on Friday or Saturday (depending on available delivery schedules). They will be pulled into place when needed (see above) and then pulled back when the roads open. Tear down will begin at 4:30 pm and should be completed by 7:00 pm. Most materials will be loaded into trucks immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on Monday. Parking To minimize congestion in downtown Stillwater, we will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested City Support: Street Barricades: approx. 75 Cones: approx. 30 Fencing: approx. 1000 feet Police: to be determined/coordinated with city (probably 4 officers) Medical Personnel: 2 EMT's onsite Insurance The Nature Valley Grand Prix is permitted under USA Cycling, the national governing body of the sport of bicycle racing. Insurance is provided by USA Cycling's carrier, American Specialty Insurance Services ofRoanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds from the Festival are donated to Camp Heartland, an outdoor camp for kids with AIDS. The secrets most kids keep are pretty harmless. But for kids living with HIV or AIDS, the secrets can be devastating. Camp Heartland gives children living with HIV or AIDS a much-needed break from that frustration. It's a safe haven. A place where kids living with AIDS can just be kids. Organizing Body The Great River Energy Bicycle Festival is organized by Minnesota Bicycle Festivals, Inc. MBF is a non-profit corporation that was established specifically to create and manage the bicycle racing events. The MBF officers, Board of Directors and the managers of all of the component events donate their services to support the Festival and Camp Heartland. Other MBF races have taken place in downtown St. Paul, the Minnesota State Capitol, the University of Minnesota campus and the rural conl1'TIunity of Plainview. . . . . downtown Stillwater Sunday, June 16 . Churchill Inn n . * Police = Type 3 ~ Saw horse . " " ped barrier d" d ahea A "road close Chestnut Olive Pine . . . ~@r . * . * - - - - - - A -* I _~I (:[\:1 : "-!) : 1 :Sta rt ,----- 'I Bank 1 - - - -. ' , I: I : .: ~ I ~IDrive thrl : : : I ~I - - - I:' --- I' 1 :I I I I iI 1 I ! I . : Chllcoot starts I : :I L I i , , : I' , , I j j@ @ , I I , 1 1 1 _ -""1- * -.,." -- 1 f - - @: (U - - * Police Type 3 H Saw horse ~,. ped barrier A "road closed ahead" . PA speakers , I r 1 1 , , , , 1 1 , , Funnel course Barriers slightly into street to allow spectators access VIP & media compound (street level). Allow space behind for passage Fence line VIP hospitality Officials, announcer & finish camera - - H - I I I I I I- I II @ I I I I I 1 I 1 1 I 1 I I I I@ I 1-----_-- , -, , I 1 , I , , I , , , I , I , I ., 1 I I , 1 I --____ I --- :----------- I 1 - - , L______ III 1ZJ :. ,-- registration, : - - - -'II( ~ l: LARRYJ.DAUFFENBACH CHIEF OF POLICE CRAIG T. PETERSON CAPTAIN .J THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT February 13, 2002 Mayor Jay Kimble Members of the City Council Citizens of the City of Stillwater It's that time of year again. The 2001 annual report has been completed and I submit the report to you for your review. The report was compiled by Captain Craig Peterson and his staff. I would like to thank them for all of their work on the project. I hope you find the report useful to evaluate the department and trends in the city. .. In 2002, there were several significant occurrences. In April the city decided to fight the river from flooding the down town area. This required the police department to facilitate the expeditious building of the dike. Public safety was of utmost concern during the high water. Contingency emergency plans were developed, and thankfully not needed. For thirty two days long- term security of the dike was required when the river went down and then came right back up. LumbeIjack Days took the police department by surprise. The large number of people that attended the REO Speedwagon concert was the biggest in our city's history. I was happy to report that no major incidents occurred during the event. Better planning for future events will be essential. Crime statistics are included in the report. Total incidents for year 2001 were 13,525. This is an increase of 16.38% over last year (11,621). Major crime, part I and II offenses, are the same in 2001 as 2000 (1686 in 2001--1689 in 2000). However part III, IV and V (mainly calls for service) are up by 11.8%. (8584 in 2001 -- 7678 in 2000). Traffic citations are up significantly 44.41 % (3255 -- compared to 2254). I would like to thank the mayor, city council, city administrator, other city departments and the citizens of the community for their support. The success of the police department is dependent upon the community. Without the public support, success would not be possible. Smrer y, ~ Ii( ~p~;4em " 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone: (651) 351-4900 · Fax: (651) 351-4940 Police Response/Assistance: 911 I I -- I I I I I I .. I I I I I I I -- Stillwater Police Department 2001 Annual Report . I I -- I I I I I I .. I I I I I I I -- . ~- J~ ~ The Citv of Stillwater 2001 Mayor Jay Kimble City Council Eugene Bealka Terry Zoller Wally Milbrandt John Rheinberger City Administrator Nile Kriesel City Attorney David Magnuson I I -- I I I I I I .. I I I I I I I -- . Stilhvater Police Department Captain Crai2 T. Peterson Patrol Division Sergeant Jeff Magler Sergeant Chris Felsch Sergeant Art Sievert Officer Rick Anderson Officer Leslie 'Vardell Officer Carla Cincotta Officer Nate Meredith Officer Scott Geving Officer Steve Hansen Officer Sandra Siebenaler Officer Brian Bruchu Officer Chris Crayne Officer Kyle Sykes Part-Time Officers Sergeant Doug Buberl DARE Officer Leslie Wardell Officer Carla Cincotta Officer Steve Hansen Citizens of Stillwater Mayor and City Council City Administrator Chief Larr\' Dauffenbach I nyestigations Sergeant Dave Roettger Officer Brad Allen Officer John Zizzo l\arcotics Officer Jeff Stender Records and Dispatch Margaret Seim Jennifer Peltier Linda Thompson (half-time) Community Service Animal Control, Propert\', Evidence Cynthia Jacobson L~o Miller (Code Enforcement, part-time) Chris Kopel (seasonal) Parkin1!. Enforcement Dennis Pasket Larry Buberl (part-time) I I -- I I I I I I .. I I I I I I I -- Stillwater Police Devartlllellt Missioll Statelllellt The Mission of the Stillwater Police Department is to provide and maintain, as much as practicable, and given all available resources, a feeling of security and safety among all persons within our legal jurisdiction. It is critical that all members understand and support the Department Mission. Our Mission is our legitimate basis for existence and the basis or our professional ethics, goals, objectives and directives. The Department's Mission is functionally defined by the power established by legislated authority and the demands for service from our public directly and as passed down from elected officials. It is the direct responsibility of the Chief of Police to interpret public demands and within budgeted resources, provide the best possible delivery of services. The Department's Mission is a contract with our citizens as well as an affirmation of their trust. Each member is responsible for the protection and promotion of the Department's Mission. Failure to do so will lead to the loss of citizen support for our needs, resulting in public alienation, and eventually bringing about the loss of the public's confidence and the Department's authority to exist. . I I -- I I I I I I .. I I I I I I I -- . Patrol Division The Patrol Division is the largest component of the Department. All membcrs assigned to the Patrol Division are sworn pcrsonnel. At full strength, within the Patrol Division, the Department has four patrol sergeants, ten full-time patrol ot1icers and one part-time patrol ot1icer. The full-time officers and sergeants are normally schedulcd to 8 Y2 hour shifts. four days on-duty and two day's off-duty. During the school year one of the fourtcen ot1icers, who is a ccrtified DARE instructor. is assigned to teach DARE on a full-time basis. During the summer months, one of the fourteen ot1icers is assigned to the downtown area exclusively. The part-time ot1iccrs are scheduled for special events and on weekend foot patrol shifts in the downtown area during the summer months. The schedule is modificd throughout the year to accommodate the necds ofStillwater.s schools and its summertime tourism. Each sergeant and officer bid for their desired shift for the year. There are three shifts every day, 365 days a year. On a daily basis. cach shift can range from two to four officers, including the patrol sergeant. Each shi ft is superviscd by a patrol sergeant who is also responsible for responding to calls for service. Additionally, each patrol sergeant has other assigned administrative responsibilities beyond their field supervision role. Patrol sergeants are individually assigned to be in charge of fleet maintenance, equipment maintenance, cmployee safety committee, Bicycle Patrol Unit, Usc of Force Training, Field Training, Safe and Sobcr Grant management, as wcll as othcr duties as requested. Ot1icers within the division also provide a wide range of added scrvices to the Department including, DARE, Use of Force Instructors, Field Training Ot1icers, Bicycle Patrol Officers, Gun Safety Instruction and Explorer Scout Advisors. Field Trainin2 Unit Sgt. Chris Felsch Ot1iccr Carla Cincotta Ot1icer Leslie Wardell Ot1icer Scott Geving Use of Force Training Sgt. Chris Felsch Sgt. Art Sievert Ot1icer Nate Meredith Ot1iccr Steve Hansen Bicycle Patrol Unit Ot1icer Scott Geving Ot1icer Brian Bruchu Ot1icer Chris Crayne Ot1icer Steve Hansen Officcr Nate Mcredith Ot1icer Sandra Vetsch Ot1icer Kyle Sykes Officer John Zizzo Officer Jeff Stender Officcr Leslie Wardell Sgt. David Roettgcr DARE Ot1icer Leslie Wardell Ot1icer Carla Cincotta Officer Stevc Hanscn Fleet Maintenance Sgt. Jeff Magler EQuipment Maintenance Sgt. Chris Fclsch Safe & Sober Grant Sgt. Jeff Maglcr I I -- I I I I I I .. I I I I I I I lit . Patrol Division Functions The Department is responsible for patrolling and providing law enforcement services to approximately ten square miles. While the base population for Stillwater is approximately 17,000 citizens, the Department services a much greater population. According to the Area Chamber of Commerce, the Stillwater area had over one million visitors in 2000. During the year 200 I the Department responded to approximately 13,000 incidents and patrolled ovcr 171,000 miles. Special events require the Department to schedule additional manpower to handle each event while maintaining minimum staffing levels to the rest of Stillwater. All cmployees of the Department are required to work during Lumberjack Days. Other special events are staffed with off-duty officers working overtime or the event's promoters occasionally pay the officers directly. REO Speedwa!!on Concert durin!! Lumberiack Days 2001 I I -- I I I I I I .. I I I I I I I -- . Enforcement Stillwater is a very popular tourist attraction, as such, it is not surprising that traffic, and its by-products, are the number one complaint received by the Department. In response to these complaints, the Department targets traffic laws and ordinances in an effort to reduce traffic accidents and traffic related problems. llil!hwa\' 36 into Downtown Stillwater 200 I Officer Initiated Statistics 2000 2001 OWl Arrests 152 161 Speed Citations 524 937 Drivers License Violations 173 150 Miscellaneous Moving Violations 452 449 Parking Violations 201 572 Non- Traffic Arrests or Assists 280 345 I I -- I I I I I I .. I I I I I I I -- . Education The Department also educates the public through various means on these laws and ordinances. The Department owns and operates a speed trailer. The speed trailer is set up in a stationary position at problem locations throughout the city. It displays the speed of the vehicle as the vehiclc passes by the trailer. This keeps the drivers aware of both their speed and the speed limit in the area. Several officers are trained to set up the wagon so it can easily be set up at any timc of the day. The Department also owns a hand-held radar unit that is signed out to citizens who are interested in clocking vehicles near their residences. If a citizen clocks a vehicle at an excessive speed and obtains a license number, a courtesy letter will be mailed to the registered owner of the vehicle advising them of the incident. Several officers have also been involved in educating the public with the help of the local government cable access channel. Officers provide a brief but infonnative segment on various topics from pedestrians and crosswalk violations to snowmobile safety. The Department has also provided officers to appear and speak at various locations. Officers attended pre-schools, elemcntary, junior high and senior high activities. Numerous tours of the police department and its squad cars have been provided to Stillwater area childrcn throughout the year. Officers will speak on various public safety related problems and issues. I I -- I I I I I I .. I I I I I I I lilt . Investi2ative Division The Investigative Division of the Stillwater Police Department consists of one sergeant and three investigators at full strength. Personnel assigned to investigations in 200 I were: . Sergeant David Roettger . Investigator Jeff Stender . Investigator Brad Allen . Investigator John Zizzo Jeff Stender was assigned to the Washington County Narcotics Task Force. Brad Allen and John Zizzo were assigned to general investigations. Sgt. Roettger is the unit supervisor and handles juvenile investigations and is the police school liaison officer. Statistics For the year of 200 I the investigative unit has investigated a total of 459 cases clearing 272 of them. Twenty-two cases remain open and 165 have been inactivated. The clearance rate for the unit is 59%. In the process of investigating crimes within the City of Stillwater the investigative unit has executed 17 search warrants in the year 2001. Clear 272 Open 22 Total 459 Inactive 165 Buy Fund The Buy Fund is a ready supply of cash to be used for drug buys, alcohol compliance checks, tobacco compliance checks, informant pay, and other expenses incurred during the course of an investigation. The city finance department conducts unannounced audits on the fund periodically during the year. Juvenile Sgt. Roettger is assigned to the juvenile officer position. The duties associated with this position are: . Liaison Officer with all schools public ancI private within the city . Juvenile investigations . Department representative on YCAP project at Stillwater Junior High . Juvenile Accountability Grant planning and reporting I I -- I I I I I I .. I I I I I I I -- . Alcohol Compliance Officcr Brian Bruchu coordinates alcohol compliance checks and Officer Hansen assists him. During 200 I, thirty-four busincsses were checked for alcohol sales compliance. The businesses were checkcd two times during the year. Only one business failed a compliance check in 2001. That business passed its second compliance check later in the year. Both Officer Bruchu and Officer Hansen have been trained in the proper proccdures for conducting compliance checks and training retailers in identification of customers. Tobacco Compliance Checks Tobacco compliance checks were complcted in Deccmber 2001. Sandra Vetsch from the patrol division was assigned to coordinate the completion of these compliance checks. Officcr Steve Hansen assisted Officer Vetsch with the compliance checks. Twenty-three businesses hold licenses to sell tobacco products in Stillwater. Compliance chccks were perfonned 46 times on the 23 businesses; two checks were attempted on each licensed business. In the 46 compliance checks made businesscs made illegal sales on four occasions. Officer Vetsch and Hansen have been trained in the proper procedures for conducting compliance checks as well as training retailers on the proper methods of accepting identification from potential tobacco customers. Narcotics Jeff Stender was assigned to the Washington County Narcotics Task Force in 2001. Jeff concluded his assignment with the unit at the end of the year. Officer Carla Cincotta will begin her assignment with the unit in 2002. The narcotics officer is responsible for following up on all narcotics investigations within the City of Stillwater. In addition to assisting the task force throughout the county on narcotics investigations the narcotics officer is also responsible for educating the public on the subject of narcotics during training assignments and in the schools through the DARE program. I ,- ", _ J ..... L .._~ Officer .John Zizzo I I -- I I I I I I .. I I I I I I I -- . Awards Pro2ram Police departments operate on policies and rules. Officers most often get recognized when those policies or rules are broken. The intention of the department's awards program is to recognize the good and often great efforts being made by our officers throughout the year. The department has had an employee perfonnance recognition policy in place for several years but it had been seldom used until this year. In May, the department began recognizing at least one officer every month with a monthly Outstanding Service A ward. Supervisory staff nominates one officer every month to the Chief and the Captain based upon the ofticer"s performance during the month. Once selected to receive the award, the officer receives a letter of recognition and his or her name is engraved on a plaque that is displayed within the police department. 2001 Outstandin2 Service Award Recipients May June July August September October November December Officer Brian Bruchu Officer Nate Meredith Officer Brad Allen Officer Chris Crayne Officer Brian Bruchu Officer Leslie \Vardell Officer Kyle Sykes Officer Sandra Vetsch At the end of each year supervisory staff once again nominate an officer for Officer of the Year. That officer is selected using perfonnance criteria throughout the year and contributions the officer has made to the department and the city. The officer receives a plaque and an award ribbon to be displayed on his or her unifonn. Officer Nate Meredith earned Officer of the Year for 2001. Officer Meredith's performance throughout the year was exemplary. Ofticer Meredith"s involvement with the Police Explorer Post, Use of Force Training, Bicycle Patrol and his work on building and maintaining squad cars for the department made Officer Meredith stand out in the department. Officer Meredith also had more self-initiated patrol activity than any other officer during the year. I I -- I I I I I I .. I I I I I I I -- . A wards Pro2ram ~ "V./ . I 'I ~~ I 1 Officer Nate Meredith 200 t Officer of the Year There are several other awards that the department can bestow on an employee of the department or a mcmber of the public. Any member of the department can nominate another employee or member of the public for an award. The nomination is given to the department" s A wards Committee who investigates the nomination and forwards the committees rccommendation to the Chief of Police. The A wards Committee is comprised of a sergeant and two officers. During 2001, the committee included Sergeant Bjorkman, Officer Wardell and Officer Vetsch. I I -- I I I I I I .. I I I I I I I -- . ~ On October 2nd Sergeant Bjorkman and Officer Cincotta were presented with the Department's Meritorious Service Award for their efforts at a personal injury accident that occurred on Mother's Day, 200 I. .., 4, Officer Cincotta nominated Amy Zylla for a Citizen Certificate of Commendation. On May Slh Amy resuscitated a woman who had stopped breathing in the Cub Foods parking lot. I I -- I I I I I I .. I I I I I I I -- . Community Service Two full-time members, two part-time members and a full-time seasonal member currently staff the Community Service Unit. All members of the unit are non-sworn personnel. All members of the unit assist patrol officers when requested in addition to their individually assigned duties. Cindy Jacobson is the Animal Control and Property Control Officer. Hcr responsibilities encompass all of the animal control duties as well as maintaining all property and evidence taken in by the departmcnt. Cindy has been with the department for over fifteen years in this capacity. Dennis Pasket is the full time Parking Enforcement Officer and his duties are enforcing all parking ordinances mainly in the downtown area. Dcnnis has been in this position with the dcpartment for the past six years. Larry Buberl is one of the part-time Community Scrvice Officers. Larry works mainly during the summer months on the weckends perfonning parking enforcement functions. Larry has also assisted Cindy Jacobson with property and evidence when nceded. Officer Buberl is a retired part time officer with the department. Leo Miller, a retired full-time Stillwater Police Officer, is employed as a part-time Community Service Officer. Lco's responsibility is that of code enforcement. Leo works in the summer months responding to and proactively seeking code violations such as messy yard complaints and hazardous conditions. In 200 I, the dcpartment began a new program with a full-time seasonal community service officer. The department hired one community service officer to work during the summer months. This new program requires thc officer to be enrolled full time in a college law cnforcement program working toward bccoming a full time licensed police officer. The officcr was used to supplement the current community service activities as well as certain types of patrol functions. The duties for this officer will primarily keep them in the downtown area and in the city parks. This program was a success in 2001 and the department hopes to add a second community service officer in 2002. Christopher Kopel was the seasonal officer hircd in 200 I and we expect that he will be hired again in 2002 as he performed above department expectations. Chris will complete his law enforcement training by the fall of 2002. During 2001. the dcpartmcnt's parking enforcement officers issued 2379 citations for overtime parking violations in the downtown area. This was a decrease from 2783 tickets in 2000. The decrease in parking enforcement activity was due to the suspension of most enforcement activities during the flood in April of 200 I. I I -- I I I I I I .. I I I I I I I -- . Complaint Investi2ation Complaint Investigation, often referrcd to as internal affairs, is to investigate complaints or allcgations of a serious nature against employces of the department. Complaint investigation serves to make employees accountable to the citizens and to the department. All allegations or complaints received by the department are documented and investigatcd. The department rcviews all complaints to identify behavioral or procedural patterns, which may not be consistent with policy or procedure. The department may detcnnine if the complaint arose out ofa policy failure. Ifit is determined as a policy failure, the department will amend its policy so that future questions or complaints do not occur. Captain Pcterson will receive and screen complaints by citizens or other officers. Once a review of the nature of the complaint is made, a determination will be made how the complaint will be handled. Often the complaint is that of a perceived "Iack of courtesy"" on the part of the employee, so long as this is a one-time incident, this can best be handled by the employce"s direct supervisor through counseling and or training. Other complaints arise out of a misunderstanding as to why the employee perfonned the way he or she did. These are classified as an inquiry or question, these will be documented as such and an explanation will be given to the citizen explaining department policy and procedure. Complaints that are of a serious nature or are a repeated minor violation will require a fonnal investigation into the allegations of misconduct. No fonnal investigation into employee misconduct will be initiated without the direction of the Chief of Police. Complaint investigations must be conducted in complete accordance with the Peace Ofticer Bill of Rights and Minnesota State statute. In 200 I, two investigations into employee misconduct werc conducted; both of which were complaints from citizens. After the investigations were completed both of the complaints werc unfoundcd. I I -- I I I I I I .. I I I I I I I -- . Records and Dispatch Section The records and dispatch section is staffed by two full time employees, Margaret Seim and Jennifer Peltier and a half-time secretary, Linda Thompson. Margaret Seim has bcen employed with the department for the past twenty-six years. Jennifer Peltier has been with the department for seven years. Linda Thompson has been with the department since Septembcr of 2000. The department has of1icc staff Monday through Friday, 8 AM to 4:30 PM. Margaret and J enni fer fulti 11 all nccessary records management functions as well as dispatching duties for all non-emergency calls that come into the department. All calls to the police department after business hours are forwarded to the Washington County dispatchers. The purpose of adding Linda Thompson's position was to facilitate the transcription of dictated police reports. Dictated police reports allow the patrol of1icers more time on the street rather than in the of1ice writing reports. This systcm has been in placc for over a year and is working well. r 1 . ~~_. ~ __ 1 I I -- I I I I I I .. I I I I I I I -- . Media Relations The media relations' function governs the release and maintenance of police department public records as allowed by Minnesota statutes. Public records, as defined by the Minnesota Data Practices Act, are those which may be made available to any person by request within a reasonable amount of time. Records containing confidential or protected infonnation as specified in the public record excmption must be properly edited before release to any requesting party. The records and dispatch personnel follow the Minncsota Data Practices Act whenever a release of infonnation is requested. Records and dispatch personnel generally will release infonnation only in document form. Verbal release of information to the media is the responsibility of Captain Peterson or another designee of Chief Dauffenbach. The department recognizes the need to keep open lines of communication with thc media. The media relation function strives to encourage media involvement with the department to further infonn and involve the community with current public safcty related issues. I I -- I I I I I I .. I I I I I I I -- . D.A.R.E. Proeram The department has been furnishing the D.A.R.E., Drug Abuse Resistance Education, Program to Stillwater elementary schools for the past ten years. The program is taught to all fifth grade students. The department believes the program is a success and is committed to continue to provide the program to Stillwater schools. The department believes that the D.A.R.E. Program has been successful in this community, largely due to its unique team approach. It brings students, teachers and law enforcement together in a safe and positive environment and enlists parents and other community members to reinforcc the program's key messages about the benefits of living a healthy lifestyle. The department specially selects D.A.R.E. Officers. Only officers that have a genuine interest in the program will be selected to be D.A.R.E. Officers. Once selected, each officer attends a two-week course sponsorcd by the Minnesota Bureau of Criminal Apprehension Training Unit. The D.A.R.E. Program encompasses seventeen weeks throughout each school semester. A lesson is taught to each class one hour every week. Each semester there are from seven to nine classes requiring the D.A.R.E. Program throughout Stillwater. The department assigns one officer to the program for each semester. The officer is only required to teach D.A.R.E. during their assignment, no patrol duties are required from the officer. The assignment allows the officer to concentrate on their teaching and spend more time with the students on duty time. There is very little overtime spent to provide the program to the schools. Officer Steve Hansen was assigned to teach D.A.R.E. during the spring semester. Officer Carla Cincotta taught the program in the fall semester. Officer Leslie Wardell has been a police officer for sixteen years and has been teaching D.A.R.E. for the ten years the department has been involved with the program. Officer Wardell has also had extensive experience as the Juvenile Officer/Investigator with the department. Officer Carla Cincotta has been a Police Officer for seven years and has been teaching D.A.R.E. for the past four years. Officer Cincotta has also had experience as the Juvenile Officer/ Investigator and is currently active in volunteering her time as an Explorer Scout Advisor for our Explorer Post. Officer Steve Hansen has been a police officer for the past five years, the last two and a half years with the Stillwater Police Department. He completed his D.A.R.E. officer training in 2000 and began teaching in February of 200 I. Steve is also an Explorer Scout Advisor for our Explorer Post. I I -- I I I I I I .. I I I I I I I lit . All of our D.A.R.E. Officers enjoy teaching the curriculum and working in the schools. Their dedication to the department and the program has made it a success for the children, the department and the schools. Officer Carla Cincotta instructing at Stonebridge Elementary I I -- I I I I I I .. I I I I I I I -- . Bicycle Patrol Unit With the numerous events that occur in downtown Stillwater, small narrow streets, pedestrian and traffic congestion, the police department needed to improve its visibility as well as pro-active patrol measures. A few years ago the police department organized a bicycle patrol unit with just a few officers participating. Currently the department has 4 bicycles set up for police patrol as well as ten certified bicycle patrol officers who take their tour of duty on the bicycles when events or activities allow it. The Bicycle Patrol Unit can also be seen throughout the city during the summer months patrolling the neighborhoods and parks. Officers patrolling on the bicycles enforce all state and city codes making numerous contacts throughout their shi ft. The bicycle patrol officers have proven themselves especially valuable during Lumberjack days and the Fourth of July when downtown traffic is at its peak. The Bicycle Patrol Unit has shown to be an asset for the department as well as the community we serve. The higher visibility and rapid response we achieve while using the bicycles allow the department to be proactive as opposed to reactive to the needs of the community. Sergeant Todd Bjorkman supervised the Bicycle Patrol Unit for most of 200 I. When Sergeant Bjorkman resigned in November those duties were assigned to Officer Scott Geving. Officer Geving is an instructor for the department in bicycle patrol techniques. .;; -.:;I ~ ~--;.,; ~ Iy. ~ ,l.. _.,__ _ ...... ,... ,I:...;.,.;,"; .~_ :....;-,. .0:1 _'. ~ z4"~:".... ;;.;'\"."..- - I I I -- I I I I I I .. I I I I I I I -- . Field Trainin2 Pr02ram Thc department uscs an cxtcnsive field-training program for the newly hired police otlicers. The tield-training program is a period of formal on the job training, coaching and performance assessments for police otlicers that have been newly hired by the department. The program consists of a minimum often weeks where the newly hired officer is partnered with a Field Training Otlicer or (FTO). Each FTO has attended a forty-hour training course, which prepares them in numerous areas for assisting new otlicers. The field-training program is broken down into five separate phases of training. The tirst phase of training is more or less a familiarization with the department, the city and the policies and procedures used within the department. As the otlicer progresses into each phase the workload for the officer increases, as they become more familiar with the police procedures. At the end of each day or shift, the field-training otlicer completes a Daily Observation Report (D.O.R.) of the officer's activities throughout the day. This is a documented report of how the new otlicer is progressing. As the otlicer completes the tirst phase of training he or she is partnered with another tield training otlicer for Phase II of training and yet another FTO for Phase III of training. Phase IV of the field training process places the otlicer back with his or her original FTO. During this phase of training the field-training otlicer is in plain clothes and operates much like an observer, allowing the public to focus on the unitonned otlicer rather than FTO. After completing Phase IV the officer is certified for solo-patrol duties, this brings them into Phase V of their training. The fi fth phase of training continues until the otlicer is off of his or her one-year probationary period. The field-training program is viewed as a portion of the hiring process. Probationary otlicers must work hard and prove themselves throughout the program in order to maintain their employment with the department. The department is committed to providing the best possible service to the community and we insist on the best possible police otlicers. The field-training program ensures that the community is getting the best quality police otlicers. In the spring of 200 I, Otlicer Chris Crayne and Otlicer Kyle Sykes successfully completed their field-training program. Each of these officers received the department's Outstanding Service A ward during thc year. Both otlicers completed their probationary period in December. I Field Training Unit: Sergeant Todd Bjorkman Sergeant Chris Felsch Otlicer Carla Cincotta Officer Leslie Wardell Officer Scott Geving Otlicer Nate Meredith* Officer Steve Hansen* * Traincd as an FTO in Novembcr 2001. , I I -- I I I I I I .. I I I I I I I -- . I n-Scrvicc Training The departmcnt is constantly looking for training opportunities to improve the quality of service to the City of Stillwater. During the year, the department invested in a vast amount of training for each officer. The average amount of training for each officer during the year was 65.17 hours. The minimum training hours required by the Minnesota Board of Peace Officer Standards and Training is 48 hours for a three-year licensing tenn, or 16 hours every year. Each year the State of Minnesota reimburses the department for a portion of the total training costs. Thc total training costs include the training itselt~ training covcrage while the officer is at training and mileage to and from the training. All officers are requircd to be trained and certificd in first aid at the level of First Responder. Officers attend a refresher cvcry othcr ycar. Captain Pcterson attended the Southwestern Law Enforcement Institute's Management College in Dallas Tcxas in February and March of 200 1. The course focuses on the most rccent management theories and topics, emphasizing process analysis and community-based managcment practices. Sergeants and abovc all rcceive management level training through the Bureau of Criminal Apprehcnsion and a two-wcek course taught by the Northwestern Traffic Institute, Supervision of Police Personnel. Thcse courses teach the Sergeants the skills they need to manage their assigned personncl and shifts. Sergeant Felsch and Sergeant Sievert attcndcd Supervision of Police Personnel in May of 200 1. Officcrs assigned to Investigations were sent to numerous courses throughout the year to enhance their skills for their job assignment. Crime scene investigation, fingerprinting, interview and interrogation, are just a few of the many courses taken by investigative officers. All these courses will enhance the individual officcr's skills when they return to patrol duties. Officers' Meredith and I-Iansen attended a one-week Field Training Officer school in December and will begin field-training new officcrs in 2002. The department has been a member of the Century College Law Enforcement Training Program for several ycars. Each semcster Century College offers classes directly pertaining to current issues in law en forcement. Officers have attended most of the classes offered by Century College. The department currently has three seats in each class reserved for any member of the department. All courses attended are pre-approved by the department. The objective of the departmcnt is to havc thc best-trained personnel to providc the best possible service to the City of Stillwater. I I -- I I I I I I .. I I I I I I I -- . Use of Force Trainin2 The department puts an cxtcnsive amount of effort into the use of force training. It is one of the most important training issues to law enforcement today. The department"s emphasis on training in the area of tireanns and usc of force reduces the chances that a use of force will be nceded. The objective bchind the training is that if trained properly from the bcginning, officers will be more prcpared to foresee an incident that may require a use of force thereby defusing the incident beforc it starts. All officers are trained in the fireanns and use of force at least four times a year. The training focuses several areas: tireanns, expandable baton, chemical training, mechanical compliance techniques (punching, kicking, etc.), handcuffing and most importantly verbal skills. Throughout any aspect of use of force, training officers are taught to use their vcrbal skills to de-escalate a situation. Using the premise that officers will act in real life as they have bcen trained, the training officers attempt to make the training as life-like as possible. The training often involves sccnario-based training or timed events to place added pressure on the officer. Practicing under pressure creates an atmosphere similar to the one officers will face on the street. ,.6' ~ ~ :*- The Dcpartmcnt also incorporates a product called "Simunition" into the training curriculum. Simunition kits change the officer's duty weapon into a non-lethal paint pellet gun. Training officers use Simunition to create life-like training scenarios such as traffic stops or building search training. The department used Simunition for building search training at the Roof Depot and traffic stop training at Andcrsen Windows in 200 I. I I -- I I I I I I .. I I I I I I I -- . Use of forcc training officcrs have all becn speci fically trained as instructors. Thc training officers have becn trained in cither firearms or dcfensivc tactics or both. Use of Force Instructors Scrgeant Chris Felsch Sergeant Art Sievert Officcr Nate Mercdith Officer Steve Hansen *Scrgeant Todd Bjorkman E 1. i, -'- ... ... I ~ ...--- .. Firearms and Defensivc Tactics Fireanns Firearms and Defensive Tactics Fireanns and Dcfensive Tactics Fireanns (resigned in November 200 I) ,l~~ ,~ >,~ -: -- ,- j""'~/ . ~.. -:.:~~~;j~..,~~-:. "~2. ,..;._".r ....-. ...~.r-r;. lei' "/ _ ~ I I -- I I I I I I .. I I I I I I I -- . Pursuit and Emer2enCY Vehic1e Drivers Trainin2 All officers with the department attend training in emergency vehicle operation at least once evcry three years. This training includes emergency driving maneuvers and training in police vehicle pursuits. This training is mandatory for all licensed officers in Minnesota. The Stillwater Police Department has had its officers traincd in emergency vehicle operations and pursuit training for the last sixteen years. Newly hired officers attend the training usually within one month of starting their employment with the department. In 2002, the department will begin sending selected otlicers to the P.I.T. (Pursuit Intervention Tactics) course, which is a more advanced driving school. The P.I.T. course gives officers hands on experience at removing a suspect's vehicle from the road and tenninating a pursuit before any injury or damage occurs. Studies have shown that the longer a pursuit ensues the more likely it is that injury or property damage will occur. Otlicers are also trained in recognizing when a pursuit should be discontinued and are encouragcd to continually analyze pursuit conditions. All department vehicles are equipped with ..Stop-Sticks.'. "Stop-Sticks" is a brand name for portable road spikes that are dcsigned to placed in front of an oncoming suspect vehicle. When the suspect vehicle passes over the spikes the vehicles tires slowly lose air until the tires are flat. In 200 I, otlicers successfully used the spikes to assist anothcr agency in tenninating a pursuit. Training at the Minnesota Highway Safety Center The dcpartment obtains the training through the Minnesota Highway Safety Center in St. Cloud. The Highway Safety Center furnishes the training vehicles, which are usually squad cars that have been sold to them by various police departments throughout the state. During 200 I, the department was involved in four pursuits. Three of the four pursuits involved stolen vehicles and the fourth resulted in a OWl arrest. None of the pursuits resulted in any substantial injury or extensive property damage. I I -- I I I I I I .. I I I I I I I III . Firearms Safety Courses Patrol Officer Steve Hansen teaches the Firearms Safety Course designed by the Minnesota Department of Natural Resources Enforcement Division. Officer Hansen teaches the course at least once a year to approximately thirty students each session. The course is a comprehensive look at hunter safety. The course involves four classroom sessions and a field trip to an outdoor shooting range. Topics of training include: knowledge of safe handling of various types of common fireanns, hunter responsibility and ethics, wildlife identification, survival and first aid and Minnesota state laws and city ordinances related to hunting. Participants must pass the MN-DNR written exam and field practical test to receive a firearms safety permit. ~ r I I -- I I I I I I .. I I I I I I I . . Stillwater Police Explorer Post The Stillwater Policc Exploring Law Enforcement Post helps youth that have an interest in law enforcement gain insight into the activities and job requirements of a policc officer. Stillwater Explorers' work closely with full-time officers and assist the police department with community events. Our Explorers have provided an invaluablc service to the department by assisting with the Police Department Infonnation Booth during Lumberjack Days. The Explorers also assisted with the pedestrian crossing on Chestnut Street at Lowcll Park during several evcnts in 200 I. The Explorers assistancc allowed regular officers to tend to more demanding duties. .,-' t., ...... 200 I Lumberiack Da\'s Information Booth The department's Post is organized and supervised by volunteer full-time officers: Officer Carla Cincotta, Officer Nate Meredith and Officer Steve Hansen. I I -- I I I I I I .. I I I I I I I II . Personnel Chan2.es Retirement In April of 200 I, part-time Officer Jay Ludowcse retired from the department after 25 years of service to thc City of Stillwater. "" .,::tr"~: U~_ I -. '1- __~~.. ~V'''' Chief Dauffenbach presents a plaque to .Jay and his wife. Resignation In November 200 I, Sergeant Todd Bjorkman resigned from the department to accept a position with the St. Paul Police Department. Sergeant Bjorkman was with the Stillwater Police Department for eight years. Hiring In April of200l, the department hired Chris Kopel as a seasonal community service officer. Assignments Patrol Officer John Zizzo was assigned to Investigations in January of 200 I. I I -- I I I I I I .. I I I I I I I . . Fleet Maintenance The department currently has a fleet of thirteen vehicles. Of the thirteen police vehicles three are assigned to investigations, one each to the chiet~ captain, community service officer and the parking control officer. The remaining six vehicles are marked patrol vehicles. We have started to keep our marked patrol vehicles for three years instead of two years. All patrol vehicles are purchased with a service contract covering the powertrain for a period of three years or 75,000 miles. The department has also purchascd service contracts for each patrol vehicle through Stillwater Ford. The service contracts are set up at $2500.00 for each vehicle. Stillwater Ford has been very accommodating when servicing our vchicles. During 200 I, the department switched from Royal Lube to Stillwater Ford for routine maintenance. Royal Lube went out of business and Stillwater Ford now provides a ""quick lane" for routine maintenance. Community Service Officer Pasket is responsible for obtaining routine maintenance when any vehicle is in nced of service. Gannon's Auto ~ . Body has perfonned auto body repair in 200 I. Gannon's has also provided quick and quality service to the department. All tire service for the department has been obtained through Pod's Tire in White Bear Lake. We arc able to get reduced priccs on summer and winter tircs through Pod's offofthe state bid. Pod's has been very accommodating and has also provided the department with quality service and valuable advice. During 2001, the departmcnt rcplaced two marked patrol vehicles with two new Ford Crown Victoria Police Interceptors. Also added to the fleet was a 200 I Dodge Caravan, which is assigned to the investigative unit. I I -- I I I I I I .. I I I I I I I . . The Flood of 200 I In April of 200 I, the Stillwater Public Works Department began the construction of a dike to protect downtown Stillwater from the rising St. Croix River. As the dike was being built and until the rising water was no longer a threat to the city the police department provided security, twenty-four hours a day, to help maintain the dike. From April 9 until May 9, 200 I officers logged more than 1500 hours of overtime to protect the dike and surrounding areas. All officers went with very few days off during this time period. ..... ~ -]\ ~'" ~ 1:;-" , r '- I '\ 1 [/ Y T \. - - - - ..- - l. - ~ "i- ............ - .. - --- -..- ...--: - - ~ -(. ,- _/ .1 -~ i , \ \ \ . f .-J;;~ ~~ I I -- The Flood of 2001 I !:lI 1 -....... ") ~~.~~ _. ..;.~._._.w.:.:v,~.. - ....._......... ~'Fa~.~~.-~~A ;~~.A.~!:4..~h..~~~ ..! ;1 ~~ u I I I --~ :: ~,. ~.. ~ ~ ..;::i- ~ i i 'S I I L .. I I II I I I I I . I I -- I I I I I I .. I I I I I I I -- . Lumberiack Davs 200 I The 200 I Lumbcr~ack Days drew an unexpectedly large crowd for all four days, July 261h through July 291 . Thc event drew crowds estimated between 45,000 and 60,000 on Saturday night during the REO Speeclwagon concert. While the police department did not experience any major incidents during the event the department was grossly understaffed for thc size of the crowd the city experienced. On Saturday night the dcpartment staffed 18 officers who includcd the chief and the captain and othcr officers that were working a double shift. During this time the department was policing a total population between 61,000 and 76,000 with only eighteen officers. I I -- I I I I I I .. I I I I I I I -- . Lumberjack Days 200 I During the four-day festival the department had a total of 250 incidents. Included in the 250 incidents were 107 miscellaneous complaints, 34 requests for service, 10 accidents, 3 assaults, 12 requests for medical attention, 8 thefts, 18 disturbance calls. There was also a suicide over the weekend that consumed several hours for many officers. I I -- I I I I I I .. I I I I I I I II . 200 I Police Department Bud2et The total department budget for the year was $ I ,829,895.00. The annual budget is divided into five general categories: Personnel Services, Supplies, Other Services and Charges, Miscellaneous Chargcs and Capital Outlay. Personnel Services is by far the largest category in the budget, 85%. This encompasscs all salaries and benefits paid to all department employees. It includes retirement. medical, dental, holiday pay and uniform allowances. The budget for this category was $ I ,545,321.00. The Supplies category is only 3% of the annual budget, $53, 100.00. It includes automotive fuel, automobile maintenance supplies, tires, papcr and other minor equipment. The largest portion of this category is automotive fuel. The Other Services and Charges category is 6% of the budget, $ 117,774.00. This includes training; vehicle repair, maintenance agreements, telephone and tenninal access charges among others. The Miscellaneous Charges section amounts to I % or $17,400.00. This includes doctor's fees, membership and license fees, and other miscellaneous expenditures. Capital Outlay is 5% of the 2001 budget or $96,300.00. Capital Outlay was used in 200 I for two new Ford Crown Victoria squad cars, a 200 I Dodge van, Bureau of Criminal Apprehension computer network system and 4 Motorola portable radios for the investigative unit. I I ft I I I I I I I. I I I I I I I -- 2001 Police Department Budget Personal Services $ 1,545,321.00 Supplies $ 53,100.00 Other Services and Charges $ 117.774.00 Miscellaneous Charges $ 17,400.00 Capital Outlay $ 96,300.00 Total $ 1,829,895.00 . I I t' I I I I I I .. I I I I I I I -- . Other Services and Charges 6% Supplies 3% ----- 2001 Police Department Budget Miscellaneous Charges 1% -, \ \ \ Capital Outlay 5% " "- '" "- " ~ Personal Services 85% I I fa I I I I I I I. I I I I I I I -- . 2001 Police Department Overtime Overtime Hours Paid Compo Hours Earned Total Hours Court 77.00 24.50 101.50 Overtime Shifts 122.00 45.00 167.00 Hold Over 111.25 88.75 200.00 Call Back 217.25 162.75 380.00 Training 215.75 89.25 305.00 Special Event 169.50 24.25 193.75 Staff Meeting 43.25 16.50 59.75 Lumberjack Days 326.50 88.00 414.50 Other 1264.50 260.25 1524.75 DARE 29.00 41.00 70.00 Grants 332.50 96.50 429.00 Total 2908.50 936.75 3845.25 I I fI I I I I I I I. I I I I I I I -- 2001 Police Department Overtime Grants 11% - Court 3% Overtime Shifts 4% DARE 1 % Call Back 10% Training 8% l Special Events /' - 5% L Staff Meetings 1% \ Lumberjack '- Days 11% . - .. - - - --------- Officer Initiated A!ity Yearly Comparison - ,- . - 1998 1999 2000 2001 DWI Arrests 256 250 152 161 Spccding Violations 1816 1628 534 937 Drivcrs Liccnsc Violations 201 162 173 150 Moving Violations 550 629 291 449 Non-Moving Violations 250 313 161 239 Parking Violations 113 181 201 572 Non-Traffic Arrcsts &Contacts 292 399 280 345 Shifts Workcd 2505 2706 2516 2712 A yeragc pcr Shift 1.39 1.32 0.71 1.05 Total 3478 3562 1792 2853 - - .. - 2000 1800 1600 1400 1200 - Number of Violations 1000 - - 800 600 400- 200 o I OWl Arrests - - -.- - - Yearly Comparison Chart Speeding Violations ern I Drivers License Violations Moving Violations Violation , -[I}] I _Un "n" "__n___ I Non-Moving Violations - - - Parking Violations Non-Traffic Arrests &Contacts - .. . - 1 o 1998 Statistics I 1111999 Statistics 02000 Statistics 02001 Statistics I - - - - - - - - - - - . 16000 14000 12000 10000 l/l Q) l/l ; 8000 :t: o 6000 - -e- Yearly Statistics Comparison 4000 -- - - - - -~~ - - - - - - - ~_u - - -- -- - --- -- -- . . . ------------ . - - - - - - -- ~ - -- . . . .. - - . . 2000 o 1997 1998 1999 2000 2001 Year - .. - . r~part I & II -Part III IV & V I Traffic j t+-Total Off~nses Prepared By 5g/. David Roettger and Jennifer Peltier - .. - - - - - - -.- - - - - - - .. - . STILLWATER POLICE DEPARTMENT YEAR END STATISTICS 2001.2000 COMPARISON 2001-1999 COMPARISON 2001-1998 COMPARISON 2001 DIFFERENCE PERCENTAGE 2000 DIFFERENCE PERCENTAGE 1999 DIFFERENCE PERCENTAGE 1998 PART I & PART II OFFENSES MURDER 2 2 200% 0 2 0 2 0 ASSAULT 125 14 12.61% 111 17 15.74% 108 21 20.19% 104 TERRORISTIC THREATS 25 -5 -16.67% 30 (31) -55.36% 56 (15) -37.50% 40 BURGLARY/POSS BURG TOOLS 69 -18 -20.69% 87 (5) -6.76% 74 (7) -921% 76 FORGERY 24 -16 -40.00% 40 (8) -25.00% 32 14 140.00% 10 DRUGS: POSSESS. SALE. PARAPHERNALIA 84 -19 -18.45% 103 (56) -40.00% 140 (164) -66.13% 248 FLEE/ESCAPE 4 -4 -5000% 8 (15) -78.95% 19 (5) -55.56% 9 ARSON 2 1 100.00% 1 (6) -75.00% 8 (1) -33.33% 3 GAMBLING 0 -1 -100.00% 1 0 100.00% 0 0 100.00% 0 CRIME AGAINST FAMILY 28 8 40.00% 20 8 40.00% 20 6 27.27% 22 DWI 161 9 5.92% 152 (95) -37.11% 256 (95) -37.11% 256 LIQUOR-ALL OTHER 40 -29 -42.03% 69 (63) -61.17% 103 (88) -68.75% 128 KIDNAPPING-DEPRIVATION PARENTAL RIGHTS 2 1 100.00% 1 (2) -50.00% 4 1 100.00% 1 CSC 14 -1 -6.67% 15 5 55.56% 9 9 180.00% 5 JUVENILE 0 0 ALCOHOL 16 -4 -20.00% 20 (9) -36.00% 25 (19) -54.29% 35 CURFEW 1 -4 -80.00% 5 (4) -80.00% 5 ( 14) -9333% 15 RUNAWAY 53 -1 -1.85% 54 6 12.77% 47 12 29.27% 41 TRUANT 4 -3 -42.86% 7 (11) -73.33% 15 (15) -78.95% 19 TOBACCO 32 18 128.57% 14 (1) -3.03% 33 (31) -49.21% 63 CONTROLLED SUBSTANCE 13 3 30.00% 10 2 18.18% 11 0 0.00% 13 DISTURB PEACE/DOC 81 -8 -8.99% 89 (35) -30.17% 116 (50) -38.17% 131 HARASSING COMMUNICATIONS 98 28 40.00% 70 (37) -27.41% 135 (43) -30.50% 141 TRESPASS/DAMAGE TO PROPERTY 261 13 5.24% 248 73 38.83% 188 69 35.94% 192 ROBBERY 7 7 700.00% 0 5 250.00% 2 2 40.00% 5 THEFT/FRAUD/SWINDLE 419 10 2.44% 409 (4) -0.95% 423 5 1.21% 414 VEHICLE THEFT 31 -7 -18.42% 38 (6) -16.22% 37 (12) -27.91% 43 WEAPONS 33 4 13.79% 29 11 50.00% 22 15 83.33% 18 CRIMES AGAINST JUSTICE 24 -10 -29.41% 34 (45) -65.22% 69 (39) -61.90% 63 ALL OTHER MOC 33 9 37.50% 24 (4) -10.81% 37 6 22.22% 27 Total Part I & II 1686 -3 .0.18% 1689 (308) -15.45% 1994 (436) -20.55% 2122 Prepared By Sgt David Roettger and JenMer Pelt",r - .. - - - - - - -.- - - - - - - .. - . STILLWATER POLICE DEPARTMENT 2001 Year End Stal1sics Contmued 2001-2000 COMPARISON 2001.1999 COMPARISON 2001-1998 COMPARISON 2001 DIFFERENCE 2000 DIFFERENCE PERCENTAGE 1999 DIFFERENCE PERCENTAGE 1998 PART III, IV & V OFFENSES ANIMALS 535 42 8.52% 493 32 6.36% 503 (52) -8.86% 587 LOST & FOUND 302 76 33.63% 226 91 43.13% 211 97 47.32% 205 FATAL ACCIDENT 0 -1 -100.00% 1 0 100.00% 0 0 100.00% 0 PROPERTY DAMAGE ACCIDENT 572 49 9.37% 523 119 26.27% 453 140 32.41% 432 PERSONAL INJURY ACCIDENT 31 1 3.33% 30 (7) -18.42% 38 (4) -11.43% 35 ASSIST STILLWATER FIRE DEPT 309 57 22.62% 252 108 53.73% 201 95 44.39% 214 ASSIST OTHER AGENCY 264 -26 -8.97% 290 (146) -35.61% 410 (34) -11.41% 298 MEDICAL 812 99 13.88% 713 121 17.51% 691 319 64.71% 493 DOMESTIC 174 23 15.23% 151 55 46.22% 119 71 68.93% 103 ALARMS 965 19 2.01% 946 130 15.57% 835 58 6.39% 907 LOCKOUTS 636 67 11.78% 569 (32) -4.79% 668 (116) -15.43% 752 SUSPICIOUS PERSONNEHICLES 527 188 55.46% 339 72 165 455 23 4.56% 504 JUVENILE 145 -54 -27.14% 199 (16) -9.94% 161 (12) -7.64% 157 PUBLIC ASSIST 369 28 8.21% 341 9 2.50% 360 72 24.24% 297 NOI SE/DISTURBANCE/MI SCH IEF 587 22 3.89% 565 235 66.76% 352 178 43.52% 409 WARRANTIDETOX 195 4 2.09% 191 (66) -25.29% 261 (75) -27.78% 270 WELFARE/BUILDING/HAZARD 329 49 17.50% 280 91 38.24% 238 80 32.13% 249 911 NON-EMERGENCY 263 104 65.41% 159 102 63.35% 161 143 119.17% 120 MISCELLANEOUS/PUBLIC/CIVIL 340 99 41.08% 241 159 87.85% 181 155 83.78% 185 ESCORTS/BANK RUN 201 1 0.50% 200 3 1.52% 198 (7) -3.37% 208 ALL OTHER 9000 1028 59 6.09% 969 176 20.66% 852 237 29.96% 791 Total Part III IV & V excludmg TraffiC 8584 906 11.80% 7678 1.236 16.82% 7348 1368 18.96% 7216 TRAFFIC/SERVICE SPEED 940 401 74.40% 539 (718) -43.31% 1658 (1321) -58.43% 2261 OTHER MOVING 919 120 15.02% 799 (264) -22.32% 1183 (540) -37.01% 1459 PARKING 1183 378 46.96% 805 523 79.24% 660 589 99.16% 594 ALL OTHER 213 102 91.89% 111 (37) -14.80% 250 19 9.79% 194 Total Traffic 3255 1001 44.41% 2254 (496) -13.22% 3751 (1253) .27.80% 4508 0 GRAND TOTALS 13525 1904 16.38% 11,621 (1472) -11.24% 13,093 (321) -2.32% 13,846 Prepared By Sgr DaVId RoeNger and Jenn./er PeltIer - .. - - - - - - -.- 2001-1997 COMPARISON DIFFERENCE PERCENTAGE 1997 PART I & PART II OFFENSES MURDER ASSAUL T TERRORISTIC THREATS BURGLARY/POSS BURG TOOLS FORGERY DRUGS: POSSESS, SALE, PARAPHERNALIA FLEE/ESCAPE ARSON GAMBLING CRIME AGAINST FAMILY OWl LIQUOR-ALL OTHER KIDNAPPING.DEPRIVATION PARENTAL RIGHTS CSC JUVENILE ALCOHOL CURFEW RUNAWAY TRUANT TOBACCO CONTROLLED SUBSTANCE DISTURB PEACE/DOC HARASSING COMMUNICATIONS TRESPASS/DAMAGE TO PROPERTY ROBBERY THEFT/FRAUD/SWINDLE VEHICLE THEFT WEAPONS CRIMES AGAINST JUSTICE ALL OTHER MOC Total Part I & II 2 (17) ( 17) (15) (4) (34) (42) (9) (1) (6) 4 (15) 1 o o (8) (8) (39) (8) 4 8 (28) (36) 34 2 (84) (17) 11 (29) 1 (350) -11.97% -40.48% -17.86% -14.29% -28.81% -91.30% -81.82% -100.00% -17.65% 2.55% -27.27% 100.00% 0.00% -33.33% -88.89% -42.39% -66.67% 14.29% 160.00% -25.69% -26.87% 14.98% 40.00% -16.70% -35.42% 50.00% -54.72% 3.13% .17,19% o 142 42 84 28 118 46 11 1 34 157 55 1 14 24 9 92 12 28 5 109 134 227 5 503 48 22 53 32 2036 - - - - - - .. - . Prepared By Sgt David Roettger and Jennifer Pelt.er - .. - - - - - - -.- 2001 Year End Stal/sics Contmued 2001-1997 COMPARISON DIFFERENCE PERCENTAGE 1997 PART III, IV & V OFFENSES ANIMALS (175) -24.65% 710 LOST & FOUND 92 43.81% 210 FATAL ACCIDENT 0 100.00% 0 PROPERTY DAMAGE ACCIDENT 133 30.30% 439 PERSONAL INJURY ACCIDENT (2) -6.06% 33 ASSIST STILLWATER FIRE DEPT 50 19.31% 259 ASSIST OTHER AGENCY (159) -37.59% 423 MEDICAL 327 67.42% 485 DOMESTIC 50 40.32% 124 ALARMS 191 24.68% 774 LOCKOUTS (153) -19.39% 789 SUSPICIOUS PERSONNEHICLES 6 1.15% 521 JUVENILE (109) -42.91% 254 PUBLIC ASSIST 43 13.19% 326 NOISE/OJ STURBANCE/M I SCHI EF 146 33.11% 441 WARRANT/DETOX (59) -23.23% 254 WELF ARE/BUILDING/HAZARD 104 46.22% 225 911 NON-EMERGENCY 135 105.47% 128 MISCELLANEOUS/PUBLIC/CIVIL 165 94.29% 175 ESCORTS/BANK RUN (24) -10.67% 225 ALL OTHER 9000 191 22.82% 837 Total Part III IV & V e,cJudmg TraffIc 952 12.47% 7632 TRAFFIC/SERVICE SPEED (257) -21.47% 1197 OTHER MOVING 72 8.50% 847 PARKING 509 75.52% 674 ALL OTHER 128 150.59% 85 Total Traffic 452 16.13% 2803 0 GRAND TOTALS 1054 8.45% 12,471 - - - - - - .. - . Prepared By Sgt DaVId Roettger and JenMer Peltier - .. - - - - .. - . - - - - - - - . - - - STILLWATER POLICE DEPARTMENT Quarterly Statistics 2001 2000 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 2001 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 2000 PART I & PART II OFFENSES MURDER 1 0 1 0 2 0 0 0 0 0 ASSAULT 25 35 43 22 125 28 29 34 20 111 TERRORISTIC THREATS 5 12 4 4 25 9 6 8 7 30 BURGLARY/POSS BURG TOOLS 10 31 20 8 69 7 25 41 14 87 FORGERY 3 3 5 13 24 7 13 10 10 40 DRUGS: POSSESS,SALE,PARAPHERNAL~ 8 37 16 23 84 18 45 26 14 103 FLEE/ESCAPE 1 1 0 2 4 3 3 2 0 8 ARSON 0 1 0 1 2 0 1 0 0 1 GAMBLING 0 0 0 0 0 0 0 0 1 1 CRIME AGAINST FAMILY 12 5 3 8 28 5 5 5 5 20 OWl 20 38 63 40 161 33 52 38 29 152 LIQUOR-ALL OTHER 2 16 15 7 40 3 30 21 15 69 KIDNAPPING-DEPRIVATION PARENTAL RIGH 0 1 1 0 2 0 0 0 1 1 CSC 2 5 6 1 14 1 4 9 1 15 JUVENILE ALCOHOL 0 7 7 2 16 5 4 7 4 20 CURFEW 0 1 0 0 1 0 2 2 1 5 RUNAWAY 14 13 15 11 53 14 15 11 14 54 TRUANT 3 0 0 1 4 3 2 0 2 7 TOBACCO 5 15 8 4 32 4 3 2 5 14 CONTROLLED SUBSTANCE 4 2 2 5 13 4 3 3 0 10 DISTURB PEACE/DOC 14 13 31 23 81 12 17 49 11 89 HARASSING COMMUNICATIONS 20 24 37 17 98 25 15 17 13 70 TRESPASS/DAMAGE TO PROPERTY 35 60 108 58 261 43 44 88 73 248 ROBBERY 1 2 1 3 7 0 0 0 0 0 THEFT/FRAUD/SWINDLE 84 90 135 110 419 89 92 130 98 409 VEHICLE THEFT 4 2 9 16 31 6 16 12 4 38 WEAPONS 1 7 23 2 33 5 8 15 1 29 CRIMES AGAINST JUSTICE 4 7 8 5 24 8 8 9 9 34 ALL OTHER MOC 2 11 10 10 33 2 8 7 7 24 Total Part I & II 280 439 571 396 1686 334 450 546 359 1689 Prepared Bv Sat DaVId Roettoer and Jennifer Peltier 1 I_I 1 I I I 2001 2000 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 2001 1 st Qtr 2nd Qtr 3rd Qtr 4thQtr Total 2000 PART III, IV & V OFFENSES ANIMALS 95 157 163 120 535 86 144 153 110 493 LOST & FOUND 52 66 112 72 302 49 36 80 61 226 FATAL ACCIDENT 0 0 0 0 0 1 0 0 0 1 PROPERTY DAMAGE ACCIDENT 145 116 179 132 572 112 131 147 133 523 PERSONAL INJURY ACCIDENT 6 7 11 7 31 5 5 10 10 30 ASSIST STILLWATER FIRE DEPT 71 79 83 76 309 48 43 81 80 252 ASSIST OTHER AGENCY 52 74 70 68 264 50 59 121 60 290 MEDICAL 194 201 214 203 812 188 165 176 184 713 DOMESTIC 40 45 42 47 174 31 47 34 39 151 ALARMS 222 233 298 212 965 208 218 266 254 946 LOCKOUTS 128 156 202 150 636 164 198 170 201 569 SUSPICIOUS PERSONNEHICLES 84 109 189 145 527 84 112 126 101 339 JUVENILE 33 38 42 32 145 30 66 66 37 199 PUBLIC ASSIST 77 111 95 86 369 74 84 89 94 341 NOI SE/D ISTU RBANCE/MISCH I EF 96 146 205 140 587 69 209 200 87 565 WARRANTIDETOX 41 52 65 37 195 38 42 64 47 191 WELF ARE/BU I LDI NG/HAZARD 65 100 88 76 329 51 71 89 69 280 911 NON-EMERGENCY 60 82 57 64 263 33 39 49 38 159 MISCELLANEOUS/PUBLIC/C IVIL 70 98 107 65 340 33 56 92 60 241 ESCORTS/BANK RUN 50 47 57 47 201 46 51 50 53 200 ALL OTHER 9000 195 279 288 266 1028 204 219 367 179 969 Total 9000 Codes 1776 2196 2567 2045 8584 1604 1995 2430 1897 7678 TRAFFIC/SERVICE SPEED 161 284 299 196 940 137 155 133 114 539 OTHER MOVING 174 250 278 217 919 176 219 220 184 799 PARKING 467 127 299 290 1183 99 162 239 305 805 ALL OTHER 29 63 72 49 213 29 18 26 38 111 Total Traffic 831 724 948 752 3255 441 554 618 641 2254 GRAND TOTALS 2887 3359 4086 3193 13525 2379 2999 3594 2897 11621 Prepared Bv Sot DaVId Roettoer & Jenmler Pe/tlfJr - - - - - - - - . - - - - .. - - SPD Part I and Part II Crimes 600 500 400 Ul - c: Ql 'C 'u c: 300 "' o I- 200 100 0 1- 2 3 4 ~~~0~1 I - ~- - - 280 I 439 571 I 396 L-_ - -- -- [~ - ,--2000 L 334 450 546 359 -L__ - --- Quarter - .. - . r -+- 2001 I L ----= 2000 Prepared By Sgt. David Roettger Jennifer Peltier - .. - - 3000 - 2500 2000 -- - 1II - l: C1l :2 (J l: 1500 - -- III - o I- 1000 500 o [-+-2001 : 1--- 2000 _-1-_ - - I - - - - - . - - - - SPD Part III, IV & V Incidents -:~~: - -_: ~-L~--= ~2~: - _ ~ - ; -~ - ~-~::~_ _ --l~ _ Quarter - 20:5 -- _ 1 1897 i ..- l-+-- 20011 --- 2000 Prepared By Sgt. David Roettger and Jennifer Peltier - .. - - - - - - - - - - -.- - SPD Traffic 1000 --- 900 800 700 - - - III 600 c: 0 ; IV ~ 500 u C.) :t: IV ~ 400 .- 300 -- - - 200 100 0 I - -I 1 2 3 4 f--+- ~001 1 -- ,-- --- 831 724 I 948 --l- 752 - - - 1- - - - - - - -=--- ~po_q~ 441 554 618 641 _ ---1. ---- ---- Quarter - .. - . -+- 2001 1- 2000 Prepared By Sgt. David Roettger and Jennifer Peltier - . - - - - - - -.- - - - Stillwater Police 2001 Totals . Traffic Citations 24% r / " Part I & II 12% . Part III IV & V 64% - - - ,- . r - . Part I & II I - Part III IV & V I l- Traffic Citations Prepared by Sgt. David Roettger and Jennifer Peltier - . .. - - - - -.- - - - - - Stillwater Police 2000 Totals _ Traffic Citations 19% J I I / / n Part I & II 15% ~ " " "- _ Part III IV & V 66% - - - ..- Part I & II \_ Part III IV & V ,_ Traffic Citations _ J Prepared By Sgt. David Roettger and Jennifer Peltier .~ . . Memorandum TO: Mayor Kimble and City Council Stuart W. Glaser, Assistant Chief~ February 14, 2002 FROM: DATE: RE: 200 I Fire Department Annual Report Attached for your review, is the Stillwater Fire Department's 2001 Annual Report. It is with great pleasure that our Department presents this document to you. This is the first annual report ever developed by our Department and it represents the many hours of dedication and commitment of Fire Department staff The report depicts the many and varied aspects of the Stillwater Fire Department and the quality services it provides to our community. 200 I was an extremely busy year for the Department with a record number of emergency and service related responses. There was an overall increase of 169 calls (19.9%) over 2000 with 1018 total responses in 200 I. We anticipate that this trend will continue as our City grows and the need for emergency services increases. The Department also saw changes in staffing over the past year. Two employees retired, two new staff were hired, one full-time promotion, and several promotions and assignments occurred within the part-time staff In addition, the department continued its proud tradition of civic responsibility and was involved in numerous community events. Department staff participated in the annual American Cancer Society Relay for Life, Governor's Fire Prevention Day at the Fair, developed the annual Fire Prevention Calendar and several other local events. We are extremely proud of our past accomplishments and look forward to serving you and the community in 2002. Please do not hesitate to contact either Chief Kallestad or myself if you have questions or would like additional information. I I I I I I I I I I I I I I I STILLWATER FIRE DEP ARTMENT EST. 1872 ANNUAL REpORT 2001 MISSION STATE'IENT Dill' cOJ/llIlilmenl is 10 prolecll~(e and proper~r Ihro/{gh dedicaled sen'ice 10 Ihe com/1//lI/il.\'. I I t' I I I I I I .. I I I I I I I fI . THE IIRTHltUCf OF .lunOTA FIRE DEPARTMENT Greetings: Countless factors make Stillwater and the St. Croix Valley among the most attractive and desirable communities in the Country. Stillwater fire fighters contribute to that success with caring dedication and service. I hope this report will help you understand some of the services provided, challenges faced, and dedication demonstrated by all members of the Stillwater Fire Department. Because of their hard work, I dedicate this 2001 annual report (our first) to the great men and women of the Stillwater Fire Department. A huge thank you must also be given to City Administrator Kriesel, Mayor Kimble, Council Members Bealka, Milbrandt, Rheinberger, Zoller, and the citizens of Stillwater for your great support of our Fire Department. All of us at the Fire Department wish you a healthy and safe 2002. Sincerely, ~~ Kim A. Kallestad Stillwater Fire Chief 216 North Fourth Street · Stillwater, Minneso1a 55082 I I f8 I I I I I I .. I I I I I I I -- . JURISDICTION The Stillwater Fire Department (SFO) provides emergency services to a sixty- three (63) square mile response area. Our borders extend as follows: Highway 36, southern border 150lh Street, northern border St. Croix River, eastern border Jamaca Avenue North, western border }. ,...... . .... The Stillwater Fire Department's response area is vast and hosts a multitude of geographic and demographic aspects. Demographics include: Historic Downtown Stillwater; single and multi- family residential; high rise; commercial; industrial and rural. Geographic logistics include: highways; various transportation routes; railways; cliffs; bluffs; ravines; rivers; lakes; swamps; agricultural and forested areas; recreational trails and park lands. SFD responds to the following communities: City of Stillwater; Stillwater Township; a portion of May Township and a portion of the City of Grant. In addition, the Stillwater Fire Department provides mutual aid to multiple surrounding communities. I I " I I I I I I .. I I I I I I I -- . 200] STAFF ROSTER Name Ron Axdah] Tom Ballis Bob Bartho] * Jon Bell Tim Bell John Buck]ey Joe Buck]ey Tom Crotty Jeff Cutler Tom F]ug Ken Gilliam Stuart G laser Mike Hall ** Janet Hausken Doug Johnson Ron Johnson Kim Kallestad Bob Kroening Tom Linhoff Jeff Ne]son John Nob]es Mike Peltier Rob Peltier Tim Peltier Bill Peltier Dave Reichow Don Rigney Jeff Roettger Sara Rug]oski Ken Schmitz Ken Stanley Jim Swanson Kurt Swanson * Linda Thompson Chris Zeu]i Rob Zoller Steve Zoller Tom Zoller Position PT Fire Fighter/Engineer FT Fire Fighter/Engineer FT Assistant Chief FT Fire Fighter/Engineer PT Fire Fighter/Engineer PT Captain PT Lieutenant PT Assistant Chief PT Fire Fighter/Engineer PT Fire Fighter PT Captain FT Assistant Chief PT Fire Fighter PT Fire Fighter PT Fire Fighter FT Captain FT Chief PT Fire Fighter/Engineer PT Assistant Chief PT Fire Fighter PT Fire Fighter PT Fire Fighter PT Fire Fighter PT Fire Fighter FT Fire Fighter/Engineer FT Captain PT Fire Fighter/Engineer PT Fire Fighter PT Fire Fighter PT Fire Fighter/Engineer PT Fire Fighter PT Fire Fighter/Engineer PT Fire Fighter PT Secretary FT Captain PT Captain PT Fire Fighter/Engineer PT Fire Fighter Years of Service 2] 3 months 30 15 32 2] ]6 ] ] ]3 7 6 ]5 7 7 I 20 3 ] ] 27 8 6 ]2 2 8 23 29 ]2 2 2 ]4 ] 8 32 2 10 20 7 ]9 * Retired from Service 200 I ** Resigned from Service 2001 FT Denotes Full-Time Staff PT Denotes Part-Time StatT I I t' I I I I I I .. I I I I I I I -- Stillwater Fire Department Organizational Chart Chief K. Kallestad* Secretary L. Thompson** I I A-Shi n B-Shi ft C-Shin Assistant Chief Assistant Chief Assistant Chief s. Glaser* T. Linhoff T. Crotty I I I Captain Captain Captain c. Zeuli * D. Reichow* R. Johnson* Captain Captain Captain R. Zoller J. Buckley K. Gilliam Lieutenant Lieutenant Lieutenant J. Buckley Vacant Vacant T I I FF/Engineer FF/Engineer FF/Engineer J. Bell* B. Peltier* T. Ballis* R. Axdahl B. Kroening TJ. Bell D. Rigney S. Zoller K. Schmitz J. Swanson J. Cutler I I I Fire Fighter Fire Fighter Fire Fighter 1'. Zoller M. Peltier J. Roettger 1'. Flug J. Nelson R. Peltier J. Nobles 1'. Peltier K. Stanley S. Rugloski J. I-Iausken D. Johnson The Stillwater Fire Department is a combination full-time/part-time department. The Department maintains eight full-time personnel, thirty part-time on call staff, and one part-time department secretary. * indicates full-time staff ** indicates 50/50 staff All others are part-time staff . I I t" I I I I I I .. I I II I I I I -- . PERSONNEL UPDATES The Stillwater Fire Department is a combination full-time/part-time department. The Department maintains eight full-time personnel, thirty part-time on call staff, and one part-time secretary. 2001 was an active year for the Department. Not only was it the busiest year for emergency run responses, but we also saw several changes in personnel and management due to retirements and promotions. Retirements Bob Barthol retired after serving the City of Stillwater for thirty years. Bob started his career with the Stillwater Fire Department in 1971 and served Stillwater well as he progressed through the ranks and retired as Assistant Chief. Richard "Kurt" Swanson also hung up his bunker gear for good after serving the City of Stillwater faithfully as a part-time Fire Fighter for over thirty-two years. Kurt was an extremely dedicated and loyal employee who saw numerous changes in the fire service over his long tenure. We congratulate both Bob and Kurt for their service to the community and wish them well in their future endeavors. FlllI- Time Promotions/Assignments Stuart Glaser was hired as Assistant Chief and assumed his duties in April. Stuart brings over fifteen years experience in fire, EMS and emergency management to the position. Stuart's duties include: administration of fire department personnel; budget and overall departmental operations. Chris Zeuli was promoted from Fire Fighter/Engineer to Captain. Chris assumed his new role in July and has been assigned as A-Shift Captain. Chris brings over ten years of experience and knowledge to his new responsibilities. 1Yelcome New EmfJlovees Tom Ballis was hired in September as a full-time Fire Fighter/Engineer and is currently assigned to the C-Shift with Captain Ron Johnson. Tom brings nine years of experience and knowledge gained from White Bear Lake Fire to his new position with Stillwater and is a welcome addition to our staff. I I ~ I I I I I I .. I I I I I I I -- . Part- Time Promotions/Assignments Tom Linhoff was promoted from Captain to Assistant Chief. Tom assumed his new duties in October and brings over twenty-seven years of experience and knowledge to this position. Tom's duties include: personnel management; new employee orientation; assisting with hiring part-time staff and incident management activities. Tom Crotty was promoted from Captain to Assistant Chief. Tom assumed his new position in October and brings over eleven years of experience to the position. Tom's duties include: coordination of department training and education; personnel management; and incident management activities. Rob Zoller was promoted to Captain. Rob started his new duties in December and brings over nineteen years of experience and knowledge to the position. Prior to becoming a Captain, Rob was assigned as a Lieutenant and has been an instrumental piece of SFD's Fire Prevention/Education Program. Ken Gilliam was promoted from Lieutenant to Captain. Ken assumed his new role in December and brings over nine years of experience and knowledge to the position. Ken has been with SFD for six years and three years on Lakeville Fire prior to coming to Stillwater. Joe Buckley was assigned as Lieutenant and assumed his duties in March. Joe brings sixteen years of experience and knowledge to his new position and is becoming a key line officer for the Department. I I t' I I I I I I .. I I I I I I I -- . SER J 'ICES PROJ 'IDE/) Fire Suppression Structure - Residential and Commercial Wildland/Grass Marine Auto Heavy Rescue Auto Extrication High Level Rope Water/Ice Rescue Surface Dive Boat First Responder Emergency Medical Services (EMS) Medical Emergencies Assist Lakeview EMS Blood Pressure Checks Code Enforcement Company Inspection New Construction Maintenance City Fire Hydrants Fire Station Trucks and Equipment Fire Prevention School Visits Open House ,jtI< ~:I " ..I' Fire Education In-service Training for Business Drills and Exercises Civic Support Community Events Station Tours I I t' I I I I I I .. I I I I I I I -- . JWEJWORABLE EVENTS Like every year, 200 I had its share of memorable events. The Stillwater Fire Department prides itself in providing quality services, and responding to the needs of its citizens, whatever they may be. The following are a few examples. Light Plane Crash SFD was dispatched to a plane crash just north of downtown Stillwater on July 6. The plane was a small single engine floatplane that was taking off from the St. Croix River and lost power as it was climbing. Fortunately the two passengers, father and son, were not seriously injured. Bomb Squad Assist SFD responded at the request of the St. Paul Bomb Disposal Unit on October 23. The facility maintenance person at the Stillwater Veterinary Clinic Equine Center had discovered a container of a very volatile substance that becomes shock sensitive when it dries out. SFD was on hand to provide support to the bomb squad and extinguish any fires if the substance detonated. The bomb squad was able to safely remove the substance without incident. Motor Vehicle Extrications The Department responds to numerous requests for heavy rescue annually. One of the most common requests is for patient extrication due to a motor vehicle accident. Two incidents occurred this past year that left a lasting impression. On Mothers Day, May 13, a two vehicle head on collision occurred on County Road 15 and Liberty Parkway. Both vehicles sustained major damage and all patients needed extrication. SFD, along with several other emergency responders, successfully removed the patients and transported them to the hospital. One patient was airlifted to Regions Hospital due to the extent and nature of their injuries. It is with great pride and satisfaction in a job well done that we can report that all patients from this serious accident survived and are recovering from their lI1Junes. On December 9, a two vehicle head on collision on Manning Trail North resulted in a tragic ending. One vehicle crossed the centerline causing the high-speed accident, which resulted in the deaths of all four patients. All agencies that responded to this event worked diligently to save the victims but were unable to do so. Structure Fire On December 18 the SFD responded to a "working" structure fire in a residential neighborhood of Stillwater. Thanks to the quick response of the on duty crew, the fire was put out quickly with minimal damage. Upon further examination by crews at the scene, it was detennined that further investigation would be needed to fully identify the cause of the fire. The Minnesota State Fire Marshal's Office was summoned to assist and this incident is still under investigation. I I t' I I I I I I .. I I I I I I I -- . 2001 SUMMARY RESPONSE FIRE RESPONSE Structure 20 Vehicle 16 Grass/Brush 14 No Value 20 TOTAL MEDICAL Assistance 505 Extrication 30 Other 51 TOTAL FALSE ALARM Malfunction 37 Unintentional 33 Malicious 5 Other 38 70 TOTAL 113 11.10% GOOD INTENT Smoke Scare 2 Steam Mistaken I Other 104 TOTAL 107 10.51% SEVERE WEATHER TOTAL 9 .88% 6.87% 592 58.15% HAZARDOUS SITUATION Spills/Leaks 22 Carbon Monoxide 12 Power Line Down 7 Other 25 TOTAL SERVICE CALLS 66 6.48% TOTAL 53 5.10% OVER PRESSURE TOTAL 8 .78% GRAND TOTAL 1018 1000/0 200 I CALLS BY DISTRICT 4% 5% r - - -- 1 I DCITY OF STILLWATER : E CITY OF GRANT : o MUTUAL AID IOMAYTOWNSHIP I ESTILLWATER TWNSHP I I I t' I I I I I I .. I I I I I I I -- . BUDGET CITY OF STILLWATER 2001 OPERATING BUDGET EXPENDITURES 11]236.022 il229,911 11777,612 01,484,079 01,619,288 m 2,066,480 [] CULT. & REC. 25% II POLICE 21% o GENERAL GOVT 20% o PUBWORKS 18% II FIRE 10% II PUB. SAFETY 3% i1MISC.3% '-- - 111,737,095 The Fire Department's Annual Operating Budget is ten percent of the total Annual City Operating Budget. In addition to the Operating Budget, the Department plans and develops a Capital Improvement Budget designed to purchase large items, such as vehicles, to keep our Department well equipped and ready to respond. I I ~ I I I I I I .. I I I I I I I -- . STAFF TRAINING Over 3600 total staff hours were devoted to training in 2001. Most training opportunities were provided at bi-monthly two to three hour training drills. Assistant Chief Tom Crotty is responsible for the coordination of staff training events. Training locations are both in the classroom and in the field. Methods include lecture, video, discussion, simulation and hands on. Employees were offered 175 hours of training each which included: Mandatory Training Employee Right to Know Blood Borne Pathogens Automatic External Defibrillator (AED) Cardio Pulmonary Resuscitation (CPR) Respirator/Self Contained Breathing Apparatus (SCBA) Optional Training Hazardous Materials Health and Safety Emergency Medical Service/Mass Casualty Drills Trucks/Pumping House Burns/Mutual Aid Drill Opportunities General Equipment/Hand Tools Vehicle Extrication Rescue Diver Tours and Building Familiarization In addition to the above training, new employees are required to have Fire Fighter I, Fire Fighter II and First Responder certification by the completion of their first year probationary employment with the Department. Currently the Stillwater Fire Department also has several members working towards a degree in fire science. -'L ... Live Bum Training I. I t' I I I I I I .. I I I I I I I I -- . STATIDiV MAINTENANCE Maintenance is a key component to maintaining our Department's high standards. All on-duty crews follow daily maintenance schedules. Trucks and equipment are routinely checked, serviced and restocked with supplies. Captain Dave Reichow supervises maintenance efforts and schedules. Upon return from a run, trucks are immediately washed, dried and reloaded. Crews diligently work together to get our trucks ready to go back "in service." All of our equipment must be ready to go on a moments notice. Our apparatus has a long life span because we take the time and preventative measures to maintain them. In 200 I thousands of feet of fire hose were unloaded, pressure tested, dried and reloaded. Hundreds of fire hydrants were flushed and checked throughout the City of Stillwater. The winter and spring of 2000-200 I saw record snowfalls. Crews spent time digging out snow packed hydrants to ensure quick access in the event of an emergency. In May our Department received a face-lift when the entire department office area was repainted. Nameplates were added to all offices and the fire station looks great. In September our entire Department banded together to get the station in tip-top shape for the upcoming Fire Prevention Week. No stone was left unturned (or undusted). Crews even cleaned and replaced light fixtures. Our Department. looked fantastic and we were ready for our open house. The day-to-day maintenance and what goes on behind the scenes is a major component to our Department's success. The crews doing the routine maintenance and keeping the apparatus clean and functioning is a very real part of firefighting. It is what makes all the rest possible. I I -- I I I I I I .. I I I I I I I -- . THE GREA T FLOOD OF 2001 H f, 1& . -.' , '~. , ~ /. -, "" --- ....~ ~"r- ~ r' _ !-"'"'....,~ . ~ ~ ..., .... "-'"" - - -. -~ ~ c ""* -- ~ --..... . - -- ... -- ..... -- -.- ~ ......., ~- , "- ~... ~~~. ~ ~_ '"' t' t;- ...... ,~ .-. . ~ The Stillwater Lift Bridge was closed from April 13 to May 14. ~ - In March and April 2001 Stillwater experienced the worst spring flooding since 1969. The St. Croix River crested at 692.5, almost five and a half feet over flood stage. The City constructed an emergency levy and the Fire Department contributed over 100 hours of staff time working on the levy and removing debris from under the Stillwater Bridge. As a result of Stillwater Fire Department's efforts. along with all City staff that worked tirelessly in coordination with hundreds of vol unteers, the bridge sustained little structural damage and the impact to the downtown area was minimal. Assistant ehiefTJ. Bell dons a d,y suit to check 011 i'1{rastructure possihZv damaged due to theJlooding. I I t' I I I I I I .. I I I I I I I -- . LUMBERJACK DA YS Stillwater's 2001 Lumberjack Days, July 26 - 29, community festival was the largest attended event in the City's history. The Stillwater Fire Department, working together with the Stillwater Police, Lakeview EMS and several other public safety providers responded to numerous calls. Total SFD staff time dedicated for all proceedings, including emergency response and community events, totaled 185 hours. Emergency Response Crews responded to fourteen emergency incidents resulting from the Lumberjack Days festivities. Ninety-one staff hours were realized for these responses. Race Day SFD was on hand during the SKIt 0 mile run to provide first aid to runners in need. Fireworks SFD crews at the ready were on hand and stationed on both sides of the river to ensure safety to life and property during an awesome fireworks display. Small fires on the bluff caused by fallout were safely extinguished by crews on foot with hand pumps. Large crowds gather to enjoy a free rock concert featuring REO Speedwagon. Parade SFD participated with multiple vehicles on display for the Lumberjack Days Grande Day Parade. ,,' / ./.. ~ - ~ I I t' I I I I I I .. I I I I I I I -- . FIRE PREVENTIO^T H/EEK Fire Prevention Week was held October 7-13. The 200 I slogan was "Cover the Bases & Strike Out Fire." Fire Prevention/Education Officer Rob Zoller did an exemplary job of coordinating a week filled with fun and educational fire safety events. Fire Prevention/Education qU;cer Rob Zoller, City Council members John Rheinberger. Gene Bealka, Ci(v Administrator Nile Kriesel. City Council members Wally Milbrandt. Terry Zoller, Assistant Chief Stuart Glaser help kick ofr Fire Prevention Week. School Visits Fire fighters visited pre-school, first grade and fifth grade students to talk about smoke detectors, family escape plans and fire drills. Stillwater Fire Department staff helped to educate over 1,368 students at five di fferent schools and two daycare facilities about fire safety. ~. 1 Fire prevention pals Bert, Rob, and Ernie. teach kids at Oak Park School that matches are not toys. I I -- I I I I I I .. I I I I I I I lit . City Employee Recognition Breakfast "Chef' Kallestad and other SFD members cooked up pancakes for the annual employee breakfast during Fire Prevention Week. Over sixty hungry employees from the City of Stillwater were fed. Mary Nystrom from Public Works won a deluxe first aid kit at the breakfast. Fire Department Open House On Saturday, October 13, 200 I, over 200 people attended the Fire Department Open House. It was a cold and rainy day, but the Department heated it up with lots of great activities for young and old. Our guests were treated to cookies & refreshments. Fire safety demonstrations and exhibits included: hands-on fire extinguisher training; power line display; child safety seat information and giveaways; child identification cards; fire hose squirting; station tours; fire safety house and much more. Sparky the dog and Pluggie the fire hydrant were there too. The community showed support by donating over $700.00 to be used toward the purchase of a thermal imaging camera for the Department. Drawings were held for smoke detectors, first aid kits, and emergency light kits. The following agencies also helped to make this day a success: Stillwater Police; Washington County Public Health; Lakeview EMS; and Xcel Energy. Jon. Sparky. & Chris pose for the camera, I I -- I I I I I I I. I I I I I I I -- . COMMUNITY EVENTS, VOLUNTEERING & FUNDRAISING The Stillwater Fire Department devotes many hours each year to community events, volunteer opportunities and fundraising. We live and work in this community and proudly represent the Department at many events. Here are some of the highlights for 200 I. .. -_.__,-____ A :-~~:j~' , - ~- I i~~. _ ';~ai ~ mUWATeR FfIE neM ~ ~ TEAM "COTtwi:. . ...., ' -~ Several Members of Team "Gotcha" American Cancer Society Relay for Life The Stillwater Fire Department has supported the American Cancer Society Relay for Life since 1997. This year's relay was held August 3 and 4 during one of the hottest days of the summer. The Fire Department's team "Gotcha," in memory of Chief George Ness, has raised several thousands of dollars towards the fight against this devastating disease. In addition to walking and raising money, the Stillwater Fire Department volunteers its time for the Relay to prepare and serve all of the food for this twenty-four (24) hour event. Hot roast beef sandwiches; a full pancake breakfast; and lots of hot dogs and brats kept the Relay members from going hungry. I ... Crews "Fired Up" the grill to serve hot dogs and brats to the hunglY Relay volunteers. .. ~ I I -- I I I I I I .. I I I I I I I -- . Calendar Fundraiser Local vendors and businesses support our Department by advertising in our annual Fire Prevention calendar. Calendars are distributed free of charge to citizens at the Stillwater Cub Foods during Fire Prevention Week. The money raised is used to purchase emergency response and safety equipment for our fire fighters. 200 I Calendar Photo Fish Fry Fundraiser On October 19 the community got in line to support our Department at our annual Stillwater YFW Fish Fry Fundraiser. Local townsfolk enjoyed a fantastic fish dinner put on by the Stillwater Fire Department membership & retirees. Department members did everything from posting signs and selling tickets to frying fish and clearing tables. The hungry masses enjoyed a dinner of beer- battered fish, potatoes, com, green beans and rolls. Funds raised are used to purchase safety equipment for personnel. .-~ -,'~ , Jj Retirees Jon Conati. Arnie Peltier. & Bernie Peltier. get into the action at the Fish F/:v. Ken Stanley assists in the backgrollnd. I I -- I I I I I I I. I I I I I I I -- . Minnesota State Fair Several members participated in staffing a Safe Escape House at the Governor's Fire Prevention Day at the Minnesota State Fair. Hundreds of fair goers took advantage of this great opportunity to learn about fire safety. Stillwater Elks Christmas Tree Sale Stillwater Fire Department volunteers spent Saturday November 10 unloading hundreds of Christmas trees for the annual Stillwater Elks Christmas Tree Sale. It was a beauti ful sunny morning and everyone had a good time. . Ken Schmitz, Bill Peltier and Rob Zoller help cover the trees. Lenten Fish Fry The Stillwater Fire Department volunteered time to the Stillwater VFW to serve a Friday night fish dinner to over 400 people during the 200 I Lenten Season. I I -- I I I I I I .. I I I I I I I -- . September 11, 2001 A NATION CHANGED - The events of September I I, 200 I, have reshaped our nation. The tragic losses have been felt throughout the world. We are at war with terrorism. All uniformed Stillwater Fire Department members wore mourning badges for thirty (30) days to show respect, honor and solidarity for the hundreds of fallen New York City Fire Fighters. American flags were proudly displayed on all our apparatus in support of our Country and our freedom. City flags were lowered to hal f-staff. In addition to our daily service to community, individuals in the public safety field, especially fire fighters, realize at any time they may find themselves on the front lines of this war if and when a response to terrorism is needed. President George W. Bush has called for our Nation to be on alert. The scope and challenges facing fire fighting are forever changed. I I -- I I I I I I .. I I I I I I I -- . qJie Stillwater Pire (j)epartment is an organization committed" to service, training ana community. qJie diuf"uation of this tfepartment s/iows in tlie hiRh !:eve{ of community involvement, response to ~ at a[[ hours and in all conditions, commitment to training, and foya{ty as represented" 6y tlie many years of service our (})epartment mem6ers have. We are fulfilling our mission: "Our commitment to protect Cife ana property thrOUlJh diuf"uated" service to tlie community. n Our community is growing; our ~ are increasing ana our diuf"uation is rising. Our (})epartment is rich in tradition ana history; we are proud of our accompCishments for 2001 ana fookJorwartf to serving our community in 2002. Sti[[water Pire (])epartment 216 :Nortfi Pourtfi Street Sti[[water, 9vl:N 55082 ~ . . . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2002-38 1 st Line/Leewes Vending AT&T ABS Company Accountemps ACE Hardware Action Rental Amdahl, Chris AMEM Ancom Appletree Institute Best Brake & Exhaust Brine's Market Carquest Carrot-Top Industries Catco Century Power Equipment Chemsear~1-J City of St Paul Coca Cola Cole Paper Coordinated Business Systems Country Messenger Countryside Repair Creative promotions Cub Darco Dell Computer Desch, Mark & Gloria Ecolab Erickson Post Acquisition Express Photo Fire Instructors Assn of MN Flexible Pipe Tool Company Folz, Freeman, Dupay & Associates Force America Fred's Tire G&K Goodwill/Easter Seals Gopher State One-Call Greeder Electric Heartland Automotive Services High Times Hi-Tech Signs Holman, Rose IBM IKON Office Supplies Imagineering Infratech Concession Supplies Long Distance 2nd Half TIF-Per Agreement Temp Services Battery/Blades Liquid Propane Locker Room Key Service Membership-Glaser Radio Repair March 2002 Health Insurance Oil Changes Cookies Vehicle Repair Parts Flags-Downtown Clamp Equipment Repair Supplies Vandalism Remover Field Training Concession Supplies Paper Supplies Copier Staples Proceeding Publications Brake Repair Plaque Donuts Cleaning Supplies Computer 2nd Half TIF-Per Agreement Pest Removal Fuel Film Processing Training-Swanson/Gilliam/Johnson Pipe Fittings Surveying-North Hill Vehicle Repair Parts Tire Repair Uniform Cleaning January 2002 Recycling Locates Electrical Services Truck Repair Subscription Dasher Board Signs Mileage Computer Maintenance Copier Maintenance Consulting-Computer Locating Sewer Service 255.92 150.30 1,856.37 445.80 184.16 95.85 77.00 30.00 100.42 18,835.25 90.00 25.00 269.94 612.00 21.25 27.92 604.14 800.00 1,912.05 595.27 61.38 207.24 581.26 154.62 24.24 147.73 2,383.01 14,453.93 234.83 4,857.87 18.13 111.83 857.33 1,490.00 162.73 34.50 4,182.07 337.00 4.65 3,360.00 43.14 34.99 280.00 175.20 1,325.73 354.50 547.55 225.00 EXHIBIT" A" TO RESOLUTION #2002-38 Interstate Diesel ISO #834 Jim Hatch Sales Johnson, Ron Knauss, Chantell Lake Area Bank-Schoonover Lake Country Door Lake Elmo Bank-Simonet Lake Elmo Bank-Zimmerman Langoga Corporation Larson Allen Weishair Lee Wayne Corporation Lind, Gladys LMC Berkely Lynn Peavey Company MacQueen Equipment Magnuson Law Firm Mainstrea~ Development Maple Island Menards Metropolitan Council Mid America Business Systems MN Animal Control Association MN Dept of Admin MN GFOA MN State Fire Marshall Moore, Sue Municipal Code NFPA Nobles, John Northern Tool Northern Traffic Supply Northland Chemical Northwestern Tire Pinky's Sewer Service Pod's Tire & Wheel Porta-Pot Sanitation Quill R & R Specialties Savoie Supply Company Schell, Scott . Semler, John & Kelly Sievert, Art Space Mobile & Modular Structures St Croix Boat & Packet St Croix Events St Croix Office Supplies Standard Truck & Auto Stillwater Firefighter Association Page 2 Truck Repair 2001 TIF Gloves Cleaning Supplies Mileage 2nd Half TIF-Per Agreement Door Repair 2nd Half TIF-Per Agreement 2nd Half TIF-Per Agreement 2nd Half TIF-Per Agreement Auditing Services DARE Supplies Land Purchase Insurance Amendment Impression Supplies Blades Legal Service 2nd Half TIF-Per Agreement Hardware Supplies Painting Supplies Sewer Services Imaging Software Membership-Jacobson Dec Internet Access Membership-Harrison Training-Kallestad/Glaser/Johnson Parking/Meals Zoning Ordinances Fire Apparatus Inspection Services Swivel Jack Sign Supplies Cleaner Tires Pump Lift Station Tire Repair Portable Restroom Rental Office Supplies Filter/Blade Grinds Brush Safety Boots 2nd Half TIF-Per Agreement Lodging/Gas/Meals Office Trailer Rental January 2002 Rec Center Mgmt Margaret. Rivers-Fireworks Office Supplies Truck Repair Shelf Units ~ 1,016.42 . 130,410.61 132.91 57.40 71.17 5,947.13 350.00 15,750.00 7,875.00 8,110.34 1,500.00 69.25 927.00 1,008.00 24.95 564.45 7,970.83 1,312.86 453.44 703.11 81,708.90 7,398.60 30.00 170.18 40.00 120.00 . 20.31 355.06 36.95 437.50 35.13 864.06 168.46 234.24 220.00 35.00 145.30 417.61 499.20 52.13 22.39 6,013.01 553.30 135.00 58,776.22 5,000.00 120.86 304.08 47.09 . 'r . . . EXHIBIT" A" TO RESOLUTION #2002-38 Stillwater Gazette Stillwater Sunrise Rotary Stillwater Towing Sysco T & T Maintenance Inc Teltronix Toll Gas & Welding Supply Tomten Environmental TransComm USA Valley Trophy Verizon Wireless Wash Co Transportation Washington County Washington County-Public Health Waste Management Watson, Dennis Yocum Zephyr -;\ Zeuli, Christopher ADDENDUM TO BILLS Accountemps Bailey Construction Board of Water Commissions Mil Life Incorporated New Horizons Computer Learning Center Press Publications Adopted by the City Council this 19th Day of February, 2002 Page 3 Publications Margaret Rivers-Strive Club Towing Services Concession Supplies Hoist Repairs Modem Line Install Oxygen Plan Review-Liberty Shims Plaque Cell Phone Service Light Repair/Signal Testing Accuvote Fees Hazardous Waste License 2001 Garbage Certifications Computer Programming Services Heating Oil Hats Meals Temp services Replace roof Bandshell-Pioneer Park Assessment collected McKenna L1345-1 Life Insurance Technical training Employment ad-Light Equip Operator 91.69 5,000.00 201.18 220.74 336.82 304.69 51.35 420.00 29.06 108.54 319.53 473.61 220.00 266.94 16,653.64 115.00 194.57 1,855.70 22.40 445.80 20,000.00 725.52 1,453.40 3,000.00 96.00 TOTAL 464,460.73 .. , "0 LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2002-26 . . 1 st Line/Leewes Vending AT&T ABS Company Accountemps ACE Hardware Action Rental Amdahl, Chris AMEM Ancom Appletree Institute Best Brake & Exhaust Brine's Market Carquest Carrot-Top Industries Catco Century Power Equipment Chemsearch City of St Paul Coca Cola Cole Paper Coordinated Business Systems Country Messenger Countryside Repair Creative promotions Cub Dalco Dell Computer Desch, Mark & Gloria Ecolab Erickson Post Acquisition Express Photo Fire Instructors Assn of MN Flexible Pipe Tool Company Folz, Freeman, Dupay & Associates Force America Fred's Tire G&K Goodwill/Easter Seals Gopher State One-Call Greeder Electric Heartland Automotive Services High Times Hi-Tech Signs Holman, Rose IBM IKON Office Supplies Imagineering Infratech . Concession Supplies Long Distance 2nd Half TIF-Per Agreement Temp Services Battery/Blades Liquid Propane Locker Room Key Service Membership-Glaser Radio Repair March 2002 Health Insurance Oil Changes Cookies Vehicle Repair Parts Flags-Downtown Clamp Equipment Repair Supplies Vandalism Remover Field Training Concession Supplies Paper Supplies Copier Staples Proceeding Publications Brake Repair Plaque Donuts Cleaning Supplies Computer 2nd Half TIF-Per Agreement Pest Removal Fuel Film Processing Training-Swanson/Gilliam/Johnson Pipe Fittings Surveying-North Hill Vehicle Repair Parts Tire Repair Uniform Cleaning January 2002 Recycling Locates Electrical Services Truck Repair Subscription Dasher Board Signs Mileage Computer Maintenance Copier Maintenance Consulting-Computer Locating Sewer Service 255.92 150.30 1,856.37 445.80 184.16 95.85 77.00 30.00 100.42 18,835.25 90.00 25.00 269.94 612.00 21.25 27.92 604.14 800.00 1,912.05 595.27 61.38 207.24 581.26 154.62 24.24 147.73 2,383.01 14,453.93 234.83 4,857.87 18.13 111.83 857.33 1,490.00 162.73 34.50 4,182.07 337.00 4.65 3,360.00 43.14 34.99 280.00 175.20 1,325.73 354.50 547.55 225.00 EXHIBIT" A" TO RESOLUTION #2002-26 Interstate Diesel ISO #834 Jim Hatch Sales Johnson, Ron Knauss, Chantell Lake Area Bank-Schoonover Lake Country Door Lake Elmo Bank-Simonet Lake Elmo Bank-Zimmerman Langoga Corporation Larson Allen Weishair Lee Wayne Corporation Lind, Gladys LMC Berkely Lynn Peavey Company MacQueen Equipment Magnuson Law Firm Mainstream Development Maple Island Menards Metropolitan Council Mid America Business Systems MN Animal Control Association MN Dept of Admin MN GFOA MN State Fire Marshall Moore, Sue Municipal Code NFPA Nobles, John Northern Tool Northern Traffic Supply Northland Chemical Northwestern Tire Pinky's Sewer Service Pod's Tire & Wheel Porta-Pot Sanitation Quill R & R Specialties Savoie Supply Company Schell, Scott Semler, John & Kelly Sievert, Art Space Mobile & Modular Structures St Croix Boat & Packet St Croix Events St Croix Office Supplies Standard Truck & Auto Stillwater Firefighter Association Page 2 Truck Repair 2001 TIF Gloves Cleaning Supplies Mileage 2nd Half TIF-Per Agreement Door Repair 2nd Half TIF-Per Agreement 2nd Half TIF-Per Agreement 2nd Half TIF-Per Agreement Auditing Services DARE Supplies Land Purchase Insurance Amendment Impression Supplies Blades Legal Service 2nd Half TIF-Per Agreement Hardware Supplies Painting Supplies Sewer Services Imaging Software Membership-Jacobson Dec Internet Access Membership-Harrison Training-Kallestad/Glaser/Johnson Parking/Meals Zoning Ordinances Fire Apparatus Inspection Services Swivel Jack Sign Supplies Cleaner Tires Pump Lift Station Tire Repair Portable Restroom Rental Office Supplies Filter/Blade Grinds Brush Safety Boots 2nd Half TIF-Per Agreement Lodging/Gas/Meals Office Trailer Rental January 2002 Rec Center Mgmt Margaret Rivers-Fireworks Office Supplies Truck Repair Shelf Units j ~ 1,016.42 130,410.61 132.91 57.40 71.17 5,947.13 350.00 15,750.00 7,875.00 8,110.34 1,500.00 69.25 927.00 1,008.00 24.95 564.45 7,970.83 1,312.86 453.44 703.11 81,708.90 7,398.60 30.00 170.18 40.00 120.00 20.31 355.06 36.95 437.50 35.13 864.06 168.46 234.24 220.00 35.00 145.30 417.61 499.20 52.13 22.39 6,013.01 553.30 135.00 58,776.22 5,000.00 120.86 304.08 47.09 . . . . . . \ EXHIBIT II A" TO RESOLUTION #2002-26 Stillwater Gazette Stillwater Sunrise Rotary Stillwater Towing Sysco T & T Maintenance Inc Teltronix Toll Gas & Welding Supply T omten Environmental TransComm USA Valley Trophy Verizon Wireless Wash Co Transportation Washington County Washington County-Public Health Waste Management Watson, Dennis Yocum Zephyr Zeuli, Christopher Publications Margaret Rivers-Strive Club Towing Services Concession Supplies Hoist Repairs Modem Line Install Oxygen Plan Review-Liberty Shims Plaque Cell Phone Service Light Repair/Signal Testing Accuvote Fees Hazardous Waste License 2001 Garbage Certifications Computer Programming Services Heating Oil Hats Meals Page 3 91.69 5,000.00 201.18 220.74 336.82 304.69 51.35 420.00 29.06 108.54 319.53 473.61 220.00 266.94 16,653.64 115.00 194.57 1,855.70 22.40 MEMORANDUM . February 8, 2002 TO: Mayor and Council t:r FROM: Kim Kallestad, Fire Chief RE: Approval to Purchase 4x4 Response Vehicle Council approved $30,000 for the purchase of a four-wheel drive emergency response vehicle in the Fire Department's 2002 Capital outlay request. Attached, for your review, is the vehicle specifications and supplier. Hinckley Chevrolet was awarded the State contract and will provide the City with the lowest possible price on this make and model of vehicle. The cost of the vehicle is $26,121.32. . Once the vehicle is purchased it will then be outfitted for response use. This includes installing a mobile public safety radio, emergency warning lights and graphics. Please feel free to contact me if you have questions or would like additional information. I can be reached at 351-4951. Enclosure: Vehicle Price Quote . '~'/UV'4~~L ~~.~~ ..)LtJ..JOY(":J(=' t~ 1 t 1'.-' U,- Y l~Ht. Vi"<ULt. I r'Al.lt. tJ:': i l':': Stuart laser City 0 Stillwater Fire Dept: ou for inquiring about vehicles from H1l1Ckley Chevrolet. YOU( requests are as 002 Chevrolet Tahoe III ton 4X4 SPOI t utilit} (Model CK15706), State of ionesota Contract # 428304 Price per unit: $24,520.00 . rice includes the fonowing equipment, .3 V8 E85 Flex filel engine utoroatk overdrh'e transmissioll river and passenger aili bags WFM Radio ower Locks ,10th 40120/40 split front bench sea: ngine block heater wheel anti lock brake~ ir conditioning aytime running lamps ruise control ilt wheel ond row seat ( ) 245/7 5R16 All seasou tires ar window defroster dltloual requested o.;Uons/d"" lI~rllu{'s bite e.derior witb grllllhife iuterior: ( 1) Deep tinted glass~ ( 1\13) Rear liftgate: . ( 1'9) Maio aDd auxfUa~'y batteries: ( VE) ruJlofng boards: ( 5) Power wlodows; Price per unit; Price per unit: Price per unit: Price per unit: PI-fee per uuit: No Charge $ 262.30 $ 339.70 $ 79.12 $ 339.70 $ 580.50 . P ice per unit with req~esfed upgrades/downgrades Plus tax, license o deUvery if applicable; Total: $ 26,121.32 . . LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND LAW ENFORCEMENT LABOR SERVICES, INC. -;\ (LOCAL NO. 257) . January 1,2002 through December 31, 2003 . TABLE OF CONTENTS ARTICLE PAGE ARTICLE I PURPOSE OF A GREEM ENT.. ....... ...... ..... ........ ............ ...... ..................... ............... ........... ........4 . AR TI CLE II RE C OGN ITI ON .............. ................... ............................ ............ .................... ............ ...................4 AR TI CLE III D EFIN ITI ON S ....................... ....... .......... .............. ........ ......... .... ........ ........................ ......... ..........4 AR TI CLE IV EMPLOYER S ECURlTY ..... ....... ....... ...... ........ .................... ............................ ........ ...................5 AR TI CLE V EMPLOYER A UTH 0 RlTY ......... .......... ............ .................. ........................................... ............5 ARTI CLE VI UNION SECURlTY ......................................................................................................................5 ARTICLE VII EMPLOYEE RlGHTS - GRlEV ANCE PROCEDURE .......................................................6 AR TI CLE VIII SAVIN GS CLAUSE ...... ..... ...... ....................... .................................................... .... ........... ......8 AR TI CL E IX S ENI 0 Rl TY ...... ....................... ............ ........... .................................. ............................................ 8 --;\ AR TI CL E X D IS CIPLIN E.......................................................................... ........................................................9 AR TI CLE XI CON STITUTI 0 NAL PR OTECTI ON ....... ....... .................................... .......................................9 AR TI CLE XII OVER TIME ............................... .......... .............. ............ ....... ............................... .......... ...........9 ARTI CLE XIII COURT TIME ............................................................................ ....... .............. ... ....................10 AR TI CLE XIV CALL BACK TIME ...............................................................................................................10 . ARTICLE XV WORKING OUT OF CLASSIFICA TION ..........................................................................10 AR TI CLE XVI SI CK LEAVE...... ........ ..................... .............. ... ..... .... .... .... ..... ...... ............... .............. ...... .......1 0 ARTI CLE XVII SEVERAN CE PAY ................................................................................................................13 AR TI CLE XVIII H 0 LID A Y S .................. ....... ..... ...... .............. ....... .......... .............. ............ .............. ..... ..... ...13 AR TI CLE XIX VA CA TI ON ............. ....... ........ ........ .... .............................. ........ ............. ................ ......... ........13 AR TI CLE XX UNIFORMS " ......... .......................... ................ ....... ......... ..... .................. ....... ...... .......... .........14 AR TI CLE XXI IN SURAN CE ............. ............... ........... ............ ........ ............. .... ......... ............ ........ ..... ... .........14 ARTICLE XXII LON GEVITY /ED UCA TI ON AL IN CENTIVE....................................................................14 AR TI CLE XXIII UNION STEWARD ...........................................................................................................16 AR TI CLE XXIV MILITARY LEA VE ..........................................................................................................16 LELS (Local No_ 257) Labor Agreement Page 2 of 18 . AR TI CLE xx V \V AIVER ......... ..... ............ ...... ................... .... ....... ................ ................... ............. ...................16 ARTICLE XXVI HOURS OF EMPLOYMENT ..........................................................................................16 . ARTI CLE XXVII DURA TI 0 N .......................................................................................................................16 APPENDIX A.... .............. ..... ..... ... ... ............ ...... ......... .......... ... ....... .......... ........ ....... ..... ..... ........ ....... ....... ............... ..18 '.;1 . LELS (Local No. 257) Labor Agreement Page 3 of 18 . LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND LAW ENFORCEMENT LABOR SERVICES, INC. (LOCAL NO. 257) . ARTICLE I PURPOSE OF AGREEMENT This AGREEMENT is entered into as of January 1,2002 between the City of Stillwater, hereinafter called the EMPLOYER, and Law Enforcement Labor Services, Inc. (Local No. 257), hereinafter called the UNION. It is the intent and purpose of this AGREEMENT to: 1 . 1 Assure sound and mutually beneficial working and economic relationships between the parties hereto; Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; and Place in written form the parties' agreement upon the terms and conditions of employment for the duration of the AGREEMENT. 1.2 --'I' 1.3 ARTICLE II RECOGNITION 2. 1 The EMPLOYER recognizes the UNION as the exclusive representative, under Minnesota Statutes, Section l79A.03, Subd. 8, for all police personnel in the following job classifications: . POLICE OFFICER JUVENILE OFFICER INVESTIGA TOR NARCOTICS OFFICER 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III DEFINITIONS 3.1 UNION: Law Enforcement Labor Services, Inc. 3.2 UNION MEMBER: A member of the Law Enforcement Labor Services (Local No. 257). 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The City of Stillwater Police Department. 3.5 EMPLOYER: The City of Stillwater. 3.6 CHIEF: The Cruef of the City of Stillwater Police Department. 3.7 UNION OFFICER: Officer elected or appointed by Law Enforcement Labor Services, Inc. (Local No. 257). 3.8 OVERTIME: Work performed at the express authorization of the EMPLOYER LELS (Local No. 257) Labor Agreement Page 4 of 18 . . in excess of the employee's scheduled shift. 3.9 SCHEDULED SHIFT: A consecutive work period including two rest breaks and a lunch break. 3.10 REST BREAKS: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 LUNCH BREAKS: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 PROBATIONARY PERIOD: Newly hired employees shall serve a probationary period of one year (12 months from the date of hire). Probationary employees may be terminated at the sole discretion of the EMPLOYER. ARTICLE IV EMPLOYER SECURITY The UNION agrees that during the life of this AGREEMENT it will not cause, encourage, participate in or support any strike, slow-down or other interruption of or interference with the normal functions of the EMPLOYER. . ARTICLE V EMPLOYER AUTHORITY 5) The EMPLOYER retains the full and unrestricted right to operate and manage all --'I manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modifY the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited to this AGREEMENT. 5.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modifY, establish or eliminate. ARTICLE VI UNION SECURITY 6. I The EMPLOYER shall deduct from the wages of employees who authorize such deduction in writing an amount necessary to cover monthly UNION dues or a "fair share" deduction as provided by Minnesota Statutes 179A.06, Subdivision 3, if the employee elects not to become a member of the UNION. Such monies shall be remitted as directed by the UNION. 6.2 The UNION may designate employees from the bargaining unit to act as a Steward and an alternate and shall inform the EMPLOYER in writing of such choice and changes in the position of Steward and/or alternate. 6.3 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notices and announcements. 6.4 The UNION agrees to indemnifY and hold the EMPLOYER hannless against any and all claims, suits, orders or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER under the provisions of this Article. LELS (Local No_ 257) Labor Agreement Page 5 of 18 . ARTICLE VII EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of the AGREEMENT. UNION REPRESENTATIVES The EMPLOYER will recognize representatives designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notifY the EMPLOYER in writing of the names of such UNION representatives and of their successors when so designated, as provided by Section 6.2 of this AGREEMENT. PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employee and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a UNION representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided the employee and the UNION representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work of the EMPLOYER. PROCEDURE Grievances as defined in Section 7.1 shall be resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the EMPLOYER. The EMPLOYER - designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed in Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated Representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 Representative. The EMPLOYER-designated Representative shall give the UNION the EMPLOYER's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the LELS (Local No. 257) Labor Agreement 7.3 7.4 7.2 . -~\ . Page 6 of 18 . . ;/,''5 . EMPLOYER-designated Representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (l0) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 Representative. The EMPLOYER-designated Representative shall give the UNION the EMPLOYER'S answer in writing within ten (l0) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER-designated Representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the UNION shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances," as established by the Bureau of Mediation Services. ARBITRATOR'S AUTHORITY A. The arbitrator shall not have the right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to or inconsistent with or modifying or varying in any way the application of laws, rules or regulations having the force and effect oflaw. The arbitrator's decision shall be submitted in writing within thirty (30) days following the close of the hearing or the transmission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of the AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record or the proceedings it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 WAIVER e LELS (Local No. 257) Labor Agreement Page 7 of 18 If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does note answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION in each step. 7.7. -"Y CHOICE OF REMEDY If, as a result of the written EMPLOYER response to Step 3 the grievance remains unresolved, and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article VB or a procedure such as: Civil Service, Veteran's Preference or Fair Employment. If appealed to any procedure other than Step 4 of Article VII, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized, Step 4 of Article VB or another appeal procedure and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article VB. ARTICLE VIII SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City of Stillwater. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be void. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. . ARTICLE IX SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 During the probationary period a newly hired or rehired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period a promoted or reassigned employee may be replaced in their previous position at the sole discretion of the EMPLOYER. 9.3 A reduction of the work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee on layoff shall have an opportunity to return to work within two (2) years of the time of their layoff before any new employee is hired. LELS (Local No. 257) Labor Agreement Page 8 of 18 . 9.4 Senior employees will be given preference with regard to transfer, job classification assignments and promotions when the job relevant qualifications of employees are equal. Senior qualified employees shall be given shift assignment preference after eighteen (] 8) months of continuous full-time employment. . 9.5 . ARTICLE X DISCIPLINE ] O. I The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee. Employees and the UNION will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under direct supervision of the EMPLOYER. ] 0.5 Discharges will be preceded by a five (5) day suspension without pay. ] 0.6 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 10.7 Grievances relating to this Article shall be initiated by the UNION in Step 3 of the Grievance Procedure under Article VII. ";l ARTICLE XI CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE XII OVERTIME 12.1 Employees will be compensated at one and one-half(l-ll2) times the employee's regular base pay rate for hours worked in excess of the employee's regularly scheduled shift. Changes in shifts do not qualify an employee for overtime under this Article. 12.2 Overtime will be distributed as equally as practicable. 12.3 Overtime refused by employees will, for record keeping purposes under Article 12.2, be considered as unpaid overtime worked. 12.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. ] 2.5 Overtime will be calculated to the nearest fifteen minutes. LELS (Local No. 257) Labor Agreement Page 9 of 18 e 12.6 Employees requesting in writing to the EMPLOYER to receive compensatory time off in lieu of paid overtime as established by Section 12.1 of this Article shaH be aJJowed such compensatory time at a time mutuaJJy agreeable between the . employee and the Police Chief. Carry over of compensatory time off shaH be at the sole discretion of the Police Chief. Any compensatory time not taken or not authorized to be carned over by December 31 st of each calendar year shaH be paid off on that date. ARTICLE XIII COURT TIME An employee who is required to appear in court on their scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1-1/2) times the employee's base pay rate. An extension or early report to a regular scheduled shift for court appearances does not qualify the employee for the two (2) hour minimum. ARTICLE XIV CALL BACK TIME An employee who is called to duty during their scheduled off-duty time shaH receive a minimum of two (2) hours pay at one and one-half (] -1/2) times the employee's base pay rate. An extension of or early report to a regularly scheduled shift for duty does not qualify the employee for the t~o (2) hour minimum. ARTICLE XV WORKlNG OUT OF CLASSIFICATION Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher job classification for one work period or more shall receive the salary schedule of the higher classification. ARTICLE XVI SICK LEAVE 16.1 EMPLOYEES HIRED PRIOR TO APRIL 24, 1989 a. All full-time employees shall, after a term of employment of six (6) months, be qualified to receive payments on account of physical disability to work by reasons of sickness. For the purpose of this contract sickness shaH include injury other than accident or injury arising out of and in the course of employment by the City. Sickness disability benefits shall be as follows: 1. If term of employment has been six (6) months, but less than two (2) years, one (1) week at full pay. 2. If term of employment has been 2 to 5 years, full pay for four (4) weeks, half pay for nine (9) weeks. 3. If term of employment has been 5 to ] 0 years, full pay for thirteen (13) weeks, half pay thirteen (13) weeks. 4. If term of employment has been 10 to 15 years, full pay for thirteen (13) weeks, half pay for thirty-nine (39) weeks. 5. If term of employment has been 15 to 20 years, full pay for twenty six (26) weeks, half pay for twenty-six (26) weeks. LELS (Local No. 257) Labor Agreement Page 10 of] 8 . . . --'I . b. 6_ If term of employment has been 20 to 25 years, full pay for thirty- nine (39) weeks, half pay for thirteen (13) weeks_ 7_ If term of employment has been 25 years or more, full pay for fifty- two (52) weeks. No disability benefits shall be paid for absence in excess of three (3) consecutive days without a doctor's certification as to sickness_ Successive periods of sickness disability shall be counted together as one period in computing the period during which the employee shall be entitled to benefits, except that any sickness occurring after an employee has been continually engaged in the performance of duty for one year shall be considered as a new sickness and not part of any disability which preceded such period of one year. Any employee who is receiving Worker's Compensation benefits because of job connected injury or sickness shall, if the employee assigns their check to the City of Stillwater, receive full wages for that period. Of, if the employee is receiving Worker's Compensation and does not assign their check, the employee will be paid for the difference between the Worker's Compensation allowance and their regular weekly pay. Sick leave shall then be figured on a prorated basis with no deduction ofleave being made for that portion of the employee's absence which is covered by Worker's Compensation. For the purpose of this Article, sick leave shall accrue in accordance with the schedule in Section 16.1 on the January 1 st immediately preceding the anniversary date of employment. c. d. e. 16.2 Sick leave will be suspended after benefits have been exhausted. However, an employee who has fulfilled all of the requirements for vacation which has not been taken may request vacation pay during disability. After all sick leave benefits have been exhausted any disabled employee may apply, in writing, for an authorized leave of absence which when added to the period for which benefits have been paid shall not exceed one year. Such application shall be accompanied by a physician's certificate to the effect that such disabled employee has not been able to return to work. Upon return to employment, the employee shall retain all accumulated service credit of time worked prior to the employee's disability but shall receive no service credit for the period of absence. 16.3 EMPLOYEES HIRED AFTER APRIL 24, 1989 1. All full-time employees hired after April 24, 1989 shall, after a term of employment of one year, be qualified to receive payments on account of physical disability to work by reason of sickness. For the purpose of this Contract, sickness shall include injury other than accidental injury arising out of and in the course of employment by the City. Sickness benefits shall be as follows: LELS (Local No_ 257) Labor Agreement . Page]] of 1 8 -.;\ 2. a. Iftenn of employment has been one year but less than two years, one week of full pay. b. Iftenn of employment has been 2 to 5 years - full pay 4 weeks; half pay 9 weeks. c. If tenn of employment has been 5 to 10 years - full pay 13 weeks; half pay 13 weeks. d. If tenn of employment has been 10 to 15 years - full pay 13 weeks; half pay 39 weeks. e. If tenn of employment has been 15 to 20 years - full pay 26 weeks; half pay 26 weeks. f. Iftenn of employment has been 20 - 25 years - full pay 39 weeks; half pay l3 weeks. g. Iftenn of employment has been 25 years or more - full pay 52 weeks. No disability benefits shall be paid for absences in excess of three consecutive days without a doctor's certificate as to sickness disability. Sickness disability benefits usage shall be subject to the following conditions: a. An employee may use the full entitlement only once annually. b. Any days used by an employee must be replaced at the following earning rate: employee shall earn sickness disability leave at the rate of two shifts for each month worked. c. Sickness disability leave time cannot be earned during the time an employee is on sick leave. d. Sickness disability leave time shall be earned as a replacement for used leave time by only those employees who have utilized the benefit. Any employee receiving Worker's Compensation benefits because of job connected injury or sickness shall, ifhe assigns his check to the City, receive full wages for that period. Or, if the employee is receiving Worker's Compensation and does not assign their check, the employee will be paid for the difference between the Worker's Compensation allowance and their regular weekly pay. Sick leave shall than be figured on a prorated basis with no deduction ofleave being made for that portion of the employee's absence which is covered by Worker's Compensation Insurance. Sick leave shall not be granted if the absence is due to an injury resulting from intoxication or from fighting. Sick leave will be suspended after benefits have been exhausted; however, an employee who has fulfilled all of the requirements for a vacation which has not been taken may request vacation pay during disability. After all sick leave benefits have been exhausted, any disabled employee may apply in writing for an authorized leave of absence without pay; LELS (Local No. 257) Labor Agreement . . 3. 4. 5. 6. Page 12 of 18 . . provided that the period of such leave when added to the period during which benefits have been paid shall not exceed one (1) year. Such application shall be accompanied by a physician's certificate stating that such disabled employee had not been able to return to work. Upon return to active employment, the employee shan retain an accumulated service credit for time worked prior to his disability, but shall receive no such credit for the period of absence. ARTICLE XVII SEVERANCE PAY One-half of unused disability benefits shall be granted as severance pay upon retirement due to age or physical disability to employee having completed not less than ten (10) years of service with the City. In the event of death while stin employed, the surviving spouse, if any, or if no surviving spouse, minor children, if any, shaH be entitled to such severance pay in the same amount as though such employee had retired due to age or physical disability, as provided above, but in no event shan such death benefit exceed sixty (60) days of fun pay. . ARTICLE XVIII HOLIDA YS ill Employee shan be entitled to eleven (1 ]) paid holidays per year. 18.2 Holiday pay shan be made the first pay day in the month of December of each year. 18.3 The hourly rate for holiday pay shan be computed on a forty (40) hour week or one hundred seventy-three (173) hours per month. 18.4 Any employee required to work on any of the fonowing holidays shan be granted an additional one-half (112) times the employee's base pay rate in addition to regular pay and holiday pay for the entire shift in recognition of said holiday. New Year's Day Martin Luther King Day President's Day July 4th Memorial Day Labor Day Veterans Day Thanksgiving Day Christmas Day 18.5 Immediately preceding the 1 st anniversary date of employment the employee shall be entitled to one additional floating holiday without holiday pay. ARTICLE XIX VACATION 19.1 Permanent employees shan be entitled to the fonowing schedule: From 0 thru 12 months employment 6.66 hours per month From 1 year thru 4 years employment 80 hours per year After 4 years thru 10 years employment 120 hours per year After 10 years thru 15 years employment 160 hours per year After 15 years 8 additional hours for each year up to twenty years for a maximum of200 hours. LELS (Local No. 257) Labor Agreement Page 13 of 18 . 19 .2 Vacation shall accrue on the] anuary 1 st immediately preceding the aJIDiversary date of employment and must be taken within one (1) year except that a maximum of eighty (80) hours of vacation may be carried over into the next year. There ._ shall be a maximum of 240 vacation during anyone (1) calendar year. 19.3 One continuous vacation period shall be selected on the basis of seniority until March 1 st of each calendar year. ARTICLE XX UNIFORMS The EMPLOYER shall provide required uniform articles and equipment, including Juvenile Officer clothing. ARTICLE XXI INSURANCE 21.1 A. Effective] anuary 1, 2002, the EMPLOYER will contribute up to Five Hundred Forty-six Dollars and fifty-eight cents ($546.58) per month, per employee toward group health insurance coverage including dependent coverage. -'\ B. Effective January 1,2003, the Employer will increase its contribution by Twenty-five dollars ($25.00) or Fifty Percent (50%) ofthe increase in premiums, whichever is greater, based on the higher cost hospital/medical plan. Ten dollars ($10) of the maximum stated in 21.1 may be utilized to provide an employee dental insurance program for all unit employees if the UNION notifies the EMPLOYER that the unit employees desire such coverage. The EMPLOYER will provide a $20,000 term life insurance policy for each employee. . 21.2 21.3 ARTICLE XXII LONGEVITY/EDUCATIONAL INCENTIVE 22.1 All full-time employees hired prior to April 24, 1989 shall be eligible to receive longevity/educational incentive pay according to the following schedules: A. LONGEVITY PAY 1) Employees shall choose to be paid supplementary pay based on education credits as outlined in Section 22.1B of this Article or monthly longevity pay as follows: Patrol Officer Narcotics Off! Juvenile Off! Investigator Effective January 1,2002 After 4 years of continuous employment $ 84.50 $ 88.00 After 8 years of continuous employment $141.00 $146.00 LELS (Local No. 257) Labor Agreement Page 14 ofl8 . After J 2 years of continuous employment $197.00 $204.00 . After 16 years of continuous employment $253.50 $263.00 2) These dollar amounts will be paid for longevity until such time as the dollar amount generated by the longevity pay program for other City employees equals or exceeds these amounts. At that time, the longevity pay program in effect for other City employees will be adopted for alI employees. B. EDUCATIONAL INCENTIVE PAY 1) After twelve (12) months of continuous employment, each employee shall be eligible to receive pay as follows: Education Credits stated in terms of College Pay Increments "'1 Quarter Credits Years of Service One Two Three Effective January 1 , 2002 45 - 89 credits $ 67.57 $ 76.02 $ 84.46 90 - 134 credits $112.89 $127.00 $141.11 . 135 - 179 credits $157.69 $177.37 $196.73 180 or more credits $202.70 $228.04 $253.38 Not all courses are to be eligible for credit. Courses receiving qualifYing credits must be lob-related. (Thus, a 4 year degree is not automatically 180 credits -- or a 2 year certificate is not automaticaHy 90 credits.) Job related courses plus those formaIIy required to enter such courses shall be counted. If Principles of Psychology (8 credits) is required before taking Psychology of Police Work (3 credits), completion ofthese courses would yield a total of 11 qualifYing credits. C. E. U.'s (Continuing Education Units) in job 'related seminars, short courses, institutes, etc., shall also be counted. The EMPLOYER shaH determine which courses are job related. Disputes are grievable based on the criteria outlined in the award of Minnesota Bureau of Mediation Services Case NO. 78-PN-370-A. C. Employees may choose supplementary pay either for length of service or LELS (Local No. 257) Labor Agreement Pagel5ofl8 . for educational credits no more often than once every twelve (] 2) months 22.2 For all employees hired after April 24, 1989, monthly longevity pay shall be established . as follows, based on top patrol: Effective January 1,2002 a. $76.00 per month after 5 years through 10 years. b. $153.00 per month after 10 years through ]5 years. c. $229.00 per month after 15 years through twenty years. d. $274.00 per month after twenty years and thereafter. ARTICLE XXIII UNION STEWARD The EMPLOYER agrees that the employee designate Steward under Article 6.2 of this AGREEMENT shall be allowed a maximum of forty (40) hours of duty time annually to attend to UNION matters as designated by the UNION in addition to the other Steward activities as provided for in this AGREEMENT. ARTICLE XXIV MILITARY LEAVE lne EMPLOYER agrees to allow military leave as provided by law. ARTICLE XXV WAIVER 25.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 25.2 The parties mutually acknowledge that during the negotiations which resulted in . this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE XXVI HOURS OF EMPLOYMENT The work week will consist of an average forty (40) hours per week. ARTICLE XXVII DURATION The AGREEMENT shall remain in full force and effect for a period commencing January 1,2002 through December 31, 2002. In the event a new AGREEMENT is not in effect LELS (Local No. 257) Labor Agreement Page 16 of 18 . . . . January], 2003, all compensation, working conditions and benefits shall remain in effect as set forth in this AGREEMENT until a successor AGREEMENT is effected. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this _ day of ,2002. FOR THE CITY OF STILLWATER: FOR LELS (Local No. 257): '\ LELS (Local No. 257) Labor Agreement Page 17 of 18 2-/-01, APPENDIX A MONTHLY WAGE SCHEDULE The following wage schedule shall be in effect: Effective January 1,2002 Start After 6 months After 12 months After 24 months After 36 months (Top Patrol) 70% of Top Patrol 75% of Top Patrol 80% of Top Patrol 90% of Top Patrol $4,272.00 -'I Juvenile Officer/InvestigatorlNarcotics Officer Effective January 1,2002 $170.00 per month over the Top Patrol (36 month) rate. Effective January], 2003 $175.00 per month over the Top Patrol (36 month) rate. LELS (Local No. 257) Labor Agreement Page 18 of 18 . Effective January],2003 70% of Top Patrol 75% of Top Patrol 80% of Top Patrol 90% of Top Patrol $4,452.00 . . RESOLUTION 2002-39 . APPROVAL OF LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND LAW ENFORCEMENT LABOR SERVICES, INC. (LOCAL No. 257) BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Labor Agreement between the City of Stillwater and Law Enforcement Labor Services, Inc. (Local No. 257), as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 19th day of February 2002. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . LARRYJ.DAUFFENBACH CHIEF OF POLICE CRAIG T. PETERSON CAPTAIN . THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT Memorandmn To: Mayor Kimble and City Council Members cc: Larry Hansen, City Administrator From: Larry Dauffenbach, Police Chief Date: 02/11/02 Re: Purchase of Mobile Vision in-car video . Iwould like to purchase six Mobile Vision in-car video systems. These items were budgeted in the 2002 capital outlay budget. The cost ofthe six units off the state bid is $21,810. I would also like to order, at the same time, 100 video tapes at a total cost of$200.00. Total price $22,010. Recommend approval to purchase six Mobile Vision in-car video systems. . 1 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone: (651) 351-4900 · Fax: (651) 351-4940 Police Response/Assistance: 911 m'd %66 t7c:m: l.SC: r1.6 SC::01 C:00C:-S0-83~ ~ ~~MOBILE ~"'VJ5'OK IN.CAQ VIDEO SYSTEMS Tax ID# 22-2893537 . Quotation BiIlwater Police Dept. 212 N, 4th Street BiIlwater, MN 55082 FebrualY 5, 2002 Attn: Capt. Craig Peterson Sales Rcp: Mikc Hibbs PHN: (651) 351-4900 FAX: (651) 351-4940 Quotation No. \11.-020502-01 Qty Model-PIN Descriptio1l Unit price Extended Price 6 System-? Mobile-Vision In-Car Video System with; $ 3,340.00 $ 20,04C.\)0 '" Color camera with a l6X Optical-128X Digital power zoom lens and a 1 LUX sensitivity. Stare 1/425014 * Choice of the Overhead control console with a 3" Contract through l/31!0:! Active Matrix Color LCD monitor or the Valid standalone Slim-hne Control Panel and 2.5" Active Matrix Ollor Monitor, * Covert back scat microphonc, '" Digitally encoded wireless microphone, · Lockable, temperature controlled 14 gauge stainless steel trunk-mounted enclosure. . * All mounts) wires antenna and hardware included. * A one-year: parts and labor warranty. Note: The System-7 features a JVC VCR with "dual-channel audio" and 4 Video Heads. 6 VLP Note: Does ~ot it/clude it/stallatiQt/ - typically $200. Voice Link Plus - Digital Spread Spectrum 900 MHz $ 295.00 Wireless Microphone. Replaces standard wireless microphone transmitter/receiver. $ 1,770.{)0 No ehargefor systems win the (;ontinc:ntal USA via UPS State, County and Municipal Sales Tax at % Sub-Total: Shipping: Sa1c:s Tax: Total; $ 21,810.;)0 No charge Not collcc;ted $ 2I,81C'.{)0 ~WM-PRO Suggested Optional Hqllipmenr/Accessorles Hi Performance Solid State Cooling Option - Lowers the internal vault opcrating temperatures by 25 degrees F. Strongly recommended for high temperature areas. 75' Camera Extension Cable - Allows for the use of the systc.'Jl1 camera outside of the vehicle for accident scenes, crime scenes or probable cause situation recordings. Additional Digitally Encoded Transmitter $ 150.00 -----..: l..o~..o>~ ~q $ 15(1,00 .A ssc ~/ Camext-75 $ 90.00 $ 9(I,JO $ 195.00 $ 19500 9() r-\al1~'y-R~;~~-~T~~-"p:~~';;;~~~~:- NJ ()7005 Voicc~ SOO.336.gtl75 or 973.263-1 090 .r;~;~~.'.973:2-57-.3024 f.-Mail Address: sales@mobile-vision.com Web Page; wWI\'.l11obik.visioll,corn . 1d W~80:11 C:00c S0 .qd~ t7C:0~ LSC: rL6 "ON 3NOHd ":JUI'U01Sl()-dr lqoW WOCl~ . . . c0"d ~ , Qty M(}Je~P/N / Radar Iff / EX503 '~/~OUCH r,dVEHKit 1-99 10Uf 1-9Y 100+ EMA VHS Tapes 1'120 Tl20 1'160 T160 Tape Erasers PF211 PF250 MDG-3 682A t?c0~ ~SC ~~6 Page 2 of2 Description Radar Interface with cable (Most major brands.. Note: some products require additional equipment to be purchased in order to conduct ICVlRadar operations. Call for ehact pricing) Additional Microphone Cable w/WindscreCll and Clip Additional Belt Pouches - Black Leather 2n~ Vehicle Seoop Kit (Cables, mounting brackets, pans) - Allows for the quick transfer of the key system elements to another v~hicle should the primary vehicle be disable due to an aCcldent or major mechanical problem. Extended Maintenance Agreement - available after the initial 1 Year Parts and Labor Warranty completes. EMA-l - 2nd year for the system EMA.2 - ~nl year for the system EMA-3 - 41h year for the system EMA-4 -' 5th year for the system VHS Tapes -In a Red (Hi Visibility) Cassette with evidence/usage history labeling T120 - 6 hour recording time - NC Brand T120 - 6 hour recording time - JVC Brand Tl60 - 8 hour recording time - JVC Brand T160 - 8 hout recording time - NC Brand Hi-Performance Tape EraSe! (Degaussers) Handheld - Light duty, 2-4 tapes/session Tabletop - qght duty, 4-8 tapes/session Tabletop - Heavy duty, 40-50 tapes/session Tabletop/Co~veyor - Heavy duty, 120-150 tapes/session 9c:01 c00c-S0-83~ Ullie Price Extended Priu! $ 250.00 $ 250.0!) $ 25.00 $ 17 .50 $ 25 00 $ 1750 $ 350.00 $ 35000 $ 250.00 $ 300.00 $ 375.00 $ 475.00 $ 25000 $ 300.00 $ 375.00 $ 475.00 $ 2.75/ca $ 2.75/ca $ 2.00/ea $ 2.00/.:a $ 3.75/ca $ 3. 7~i':.a $ 2.40/ea $ 2.40/:;;a $ 95.00 $ 95.~)0 $ 495.00 $ 495.00 $ 1,350.00 $ 1,35(.'.>0 $ 3,995.00 $ 3,99~ .JO Delivery: 45 Days or Less ARO Quote valid for: 90 Days Credit Terms: Net 30 days Sale:; Tax: As required Sy,~tem(s) Shipping & Handling: Included in price Please contact me at (800) 336-8475 if you have any questions regarding this quote. Thank you for considering the purchase of a Mobile-Vision In-Car Video System for Police Patrol Vehicles. Authorized By: sw.YL Mobile-Vision,lnc _.~.--.._---" 90 FitnllY ROH.d "'~----'--~'- ."-..- . 'D~onro;-NJ O'7~~~~-i~'~~ KOO-336.g475 or 973-~'26J.IUYO Fax~ 973-257.:;024 E.Mail ^ddrc~~ salcs@1l1obile.vision.com Web Page: w\Vw.ml,b}k-vi~i()H.com 7M WH80:11 C00c S0 .qa~ j7c0~ LSc ~L6 'ON 3NOHd ':lUI 'UoISt()-al tqoW wO~~ , . Execution Copy . DEVELOPMENT AGREEMENT RELATING TO LIBERTY ON LONG LAKE BY AND BETWEEN CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA AND THE ROTTLUND COMPANY, INC., A Minnesota Corporation d/b/a DAVID BERNARD BUILDERS AND DEVELOPERS . A Townhome Development Liberty on the Lake 6th Addition This agreement was drafted by: David T. Magnuson, #66400 Magnuson Law Firm 333 North Main Street Suite 202 P.O. Box 438 Stillwater, MN 55082 651/439-9464 . DEVELOPMENT AGREEMENT RELATING TO LIBERTY ON LONG LAKE BY AND BETWEEN CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA AND DAVID BERNARD BUILDERS AND DEVELOPERS . THIS ADDENDUM, made this day of ,2002, between the City of Stillwater, a political subdivision of the State of Minnesota, ("City"), and David Bernard Builders and Developers (the "Developers"); WITNESSETH THAT, the parties hereto recite and agree as follows: SECTION 1. RECITALS. 1.01 The Property. Before beginning work on the Improvements, the Developers must own the property described in the attached Exhibit "A" (the "Property") comprising 10.1 acres more or less located within the TR Zoning District in the City of Stillwater, Washington County, Minnesota. An agreement with the fee owner that permits construction of the improvements will satisfy this requirement if reviewed and approved by the City Attorney. They have been granted plat approval for the subdivision of the property into 51 townhouse units with development of the units consistent with the requirements of the zoning district. 1.02 Developer Improvements. A. The City is willing to allow the Developers to construct and install the Developer Improvements. A description of the Developer Improvements and estimate of costs are attached as Exhibit "B". In general, the Developers will construct, own and maintain the streets, sanity sewer system, water system, storm sewer and sidewalk system within the boundaries of the Property and these improvements are defined by this Agreement as the Improvements. . 1.03 Public Improvements~ Plans, Specifications. A. The Developers have authorized Westwood Engineering, to prepare the plans and specifications for the Improvements. Approval by the Stillwater City Engineer of the plans and specifications for the Improvements is a condition of this Agreement. 1.04 Improvements, Warranty. The Developer agrees that the Improvements will be done in a workmanlike manner; that all materials and labor will be in strict conformity to the specifications and any requirements set forth by the City. All work done pursuant to this contract is subject to the inspection and approval of the City Engineer, who is vested with authority to suspend or stop work on the project if any condition ofthis contract is breached or any law or administrative rule is violated. If any material or labor that is supplied is rejected by the City Engineer as defective or unsuitable, then the rejected materials must be removed and replaced with approved material, and the work will be done anew to the satisfaction and approval of the City Engineer. . 2 . . . SECTION 2. DEVELOPERS' REPRESENT A TIONS. The Developers represent to the City that as of the date of this Agreement, the statements set forth in this section are true. 2.01 No Disability. The Developers are the fee owner of the property and know of no legal disability that would prevent them from carrying out this Agreement. 2.02 Execution No Violation. The execution, delivery and performance of this Agreement do not and will not result in any breach of, or constitute a default under, any indenture, mortgage, contract, agreement or instrument to which the Developers are a party. 2.03 Litigation. There are no pending or, to the knowledge ofthe Developers, threatened actions or proceedings before any court or administrative agency which will materially adversely affect the financial condition, business or operation of the Developers or the ability of the Developers to perform their obligations under this Agreement. 2.04 Compliance. The Developers will comply with and promptly perform all of its obligations under this Agreement and all related documents and instruments; comply with all conditions of subdivision and Planned Unit Development approval; and comply with any applicable requirements of the Brown's Creek Watershed District. SECTION 3. IMPROVEMENT SCHEDULE. A. The Developers will install the Improvements according to a schedule approved by the City Engineer and the standards set forth in this section. 3.01 Work Schedule. Approval of the Improvement work schedule by the City Engineer will be required before construction begins. In the event that Developers fail to complete any element of the Improvements according to the completion schedule, the City, at its option, will upon ten (10) days written notice from the City Engineer within which the Developers will have the opportunity to cure, have the right to draw upon any Security provided pursuant to ~5.02 of this Agreement for the costs associated with completion ofthe work referred in this section. Upon satisfactory completion ofthe work, the City will have the right but not the obligation to terminate this Agreement. 3.02 Final Plat Approval. Provided that the Developer is not in default of this Agreement, the City will approve the final plat in advance of the completion of construction of the streets and utilities within the plat subject to any conditions of final plat approval imposed by the City. SECTION 4. COST RECOVERY. 4.01 Developer Improvements. Payment of the costs of the Improvements must be made by the Developer within ninety (90) days of being invoiced by the Developer's contractor, unless amounts are withheld by the Developer because of a Bona Fide dispute with the contractor and notice of this dispute is provided to the City. 3 SECTION 5. SECURITY. 5.01 Consultant Fees and Charges. The Developers will pay to the City, within thirty (30) days . of being invoiced, as reimbursement for consultant fees incurred by the City in behalf of or at the request of the Developers, including the costs of engineering, legal and testing services, oversight and inspection of grading, erosion control, wetland restoration and any other development related improvement as well as reasonable expenses associated with inspection and supervision of construction and reinspection for one (I) year beyond the acceptance of the completed work. 5.02 Security for Cost of Developer Improvements. Developer must, prior to beginning work on any Improvements, provide the City with cash, letter of credit or other surety, with the form of any non-cash surety to be satisfactory to the City Attorney in the sum of Six Hundred Seventy Two Thousand Nine Hundred Sixty Three and 07/1 OOths Dollars ($672,963.07) The surety must be a guaranty to the City that the Improvements will be timely completed to the City's satisfaction. The cash, letter of credit or other surety must be maintained continuously by the Developer until the Improvements are completed to the City's satisfaction. The cash, letter of credit or other surety for Improvements may be released upon certification of the City Engineer that items are satisfactorily completed pursuant to this Agreement. Periodically, as payments are made by the Developer for the completion of the Improvements, Developer may request of the City that the surety be reduced for the work which has been fully completed and for which payment has been made. A Letter of Credit or other surety must permit the City to draw upon it for the full face amount of the cost of curing any default of the Developers upon ten (l0) days written notice . to the Developers of its opportunity to cure, with respect to performance items or the extended period of ninety (90) days written notice with respect to contractor payments as set forth in S6.05 (B) or seventy-two (72) hours written notice with respect to erosion control violations as described in S6.05. SECTION 6. DEVELOPERS' RESPONSIBILITY. 6.01 Easements. The Developers must convey to the Homeowner's Association all permanent easements over property owned or controlled by them as designated in the plans and specifications, and deeds to property deemed necessary by the City for the location, construction, installation and operation ofthe Improvements, in form and content satisfactory to the City Attorney. These easements must be satisfactory in form and content for reconveyance to the City if required pursuant to S6.09B. 6.02 Street Lights. The Developer will furnish a street lighting system for the Development according to the design and specifications of the City Engineer. The street lighting system may be owned, constructed and operated by the electric utility company serving the project area and in this event the Developer and the utility company must enter into a contractual agreement on rates and maintenance of the street lighting system. . 4 . 6.03 Mass Gradin2. Prior to the commencement of construction of any Improvements, the Developers at their expense must complete the grading ofthe entire project area including the building sites, storm water holding ponds, surface drainage ways, private driveways, private streets, and other areas that will be disturbed as part of the construction of any improvements. This grading must be done in accordance with an approved grading plan either prepared by or approved by the City Engineer with a maximum of two (2) foot contours, building pad elevations, drainage provisions, erosion control provisions, and cross sections. No site grading is permitted unless security is provided to the City for this work in the form of a deposit letter or other surety of credit as described in S5.02. 6.04 As Built Plan. Within sixty (60) days after completion of construction of the Improvements, Developers, through their contractor or engineer, must prepare and file with the City a full set of "as built" plans, including a mylar original and two black line prints showing the location of improvements within the plat. Failure to file the "as built" plans as required by this section will be grounds for the City to suspend the issuance of building permits and certificates of occupancy within the plat until this condition is fulfilled. . 6.05 Erosion Control Measures Durin2 Construction. Developers agree that they will construct erosion control devices in conformance with the approved Construction Plans for the Developer Improvements. This plan must protect any adjacent ponds and wetlands from erosion, pollution and siltation throughout the construction of the Improvements. Any deficiency or failure of erosion control must be corrected within seventy-two (72) hours of written notice or the City may draw upon the Security provided under S5.02 of this Agreement in the amount of the costs incurred in curing the deficiency. 6.06 City Re2ulations. Developers acknowledge that the property is regulated by the City and that a default under City ordinances or conditions of approval of any permit is a default as defined in this agreement, including the following conditions: A. Compliance with the Wetland Mitigation Plan as prepared by CPDC and approved by the City Engineer. B. A grading and erosion control plan must be prepared or approved by the City Engineer. C. If required by law, a national pollution discharge elimination system general storm water permit for construction activity must be obtained from the MPCA before grading begins. D. Compliance with any applicable mitigation measures required by the AUAR Mitigation Plan or Brown's Creek Watershed District. E. The Developers must comply with all conditions of approval imposed by the City as part of any permit or approval granted by the City during approval of the development. . 5 F. A signage plan for the Development, satisfactory to the Community Development Director, that will identify the streets within the Development as private streets. . G. Payment of any fees or charges normally due at the time of issuance of any building permits. 6.07 Damage to City or County Facilities. The Developers will be responsible for any damage caused to any City or County facilities or improvements including roads, storm water systems, sewer and water facilities whether done by the Developers, their contractors, agents or employees and for any repair or clean up costs or expenses incurred by the City or County in taking remedial action. 6.08 Landscaping. The Developer agrees to install street landscaping on the right-of-way and landscaping within the Development, according to the Plans. All landscaping must be hardy, non-invasive species appropriate for Minnesota. All landscaping materials must be maintained and replaced if they die within the standard warranty period. The Developer must install all street landscaping and maintain it until responsibility therefor is transferred to the Homeowners' Association, which must have on-going responsibility for maintenance and replacement. The Developer is responsible for installing the lot landscaping and maintaining it until transfer of responsibility to the Homeowners' Association. The Homeowners' Association must assume responsibility for maintenance of any common areas after they are turned over to it by the Developer. The Developer must install all landscaping in compliance with the Plans and provide through the restrictive covenants that landscaping not be planted so as to interfere with site drainage. . 6.09 Improvement Management. A. In order to accommodate the collective needs of Development for Public Services, the City has authorized the Developer to construct, own and maintain the Improvements within the boundaries of the Development. B. The City and the Developer acknowledge that the Improvements may not function adequately. The Developer authorizes the City to acquire, construct, reconstruct, extend, maintain and repair any and all improvements, if necessary in the opinion of the City. In this event, the Developer, or its successors or assigns, must convey to the City any easements needed for this purpose without payment of compensation of any kind. C. In the event the City determines that public necessity requires the City to act pursuant to this Section, this Agreement is a license for the City to act, and it will not be necessary for the City to seek an order from any court for permission to enter upon land within the Development for this purpose. Further, when the City does any such work the City may, in addition to any other remedies, levy special assessments against any lot or parcel within the Development to recover the associated costs. . 6 . . . Any costs that may be due the City under this Section or that are spread, as special assessments, will be the obligation of the Homeowner's Association to collect and payout to the City in the same manner as other common expenses otherwise collectable as dues or periodic common area charges. D. For this purpose, the Developer expressly waives any and all procedural and substantive objections to the special assessments, including, but not limited to, hearing requirements and any claim that the assessment exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to Minn. Stat. S 429.08. In recognition of this possibility, the Developer agrees to provide prospective lot purchasers with a Disclosure Statement regarding the Homeowner's Association responsibility and the financial and assessment consequences to lot owners. This Disclaimer Statement must be approved by the City for use in connection with the sale of lots, parcels or units prior to its use or distribution by the Developer. SECTION 7. INSURANCE. 7.01 Insurance. Developers and their contractors will provide and maintain or cause to be maintained at all times during the process of constructing the Public Improvements and, from time to time at the request of the City, furnish the City with proof of payment of premiums on: A. Comprehensive general liability insurance (including operations, contingent liability, operations of subcontractors, completed operations and contractual liability insurance) together with an Owner's Contractor's policy with limits against bodily injury and property damage of not less than $1,000,000 for each occurrence (to accomplish the above-required limits, an umbrella excess liability policy may be used), and shall be endorsed to show the City as an additional insured to the extent of its interest. B. Comprehensive general public liability insurance, including personal injury liability for injuries to persons and/or property, including any injuries resulting from the operation of automobiles or other motorized vehicles involved in work on the Public Improvements, in the minimum amount for each occurrence of$1 ,000,000, and shall be endorsed to show the City as an additional insured to the extent of its interest. C. Workers' Compensation insurance covering all employees in amounts not less than the minimum required by statute. SECTION 8. INDEMNIFICATION. 8.01 Indemnification. Developers agree to defend and hold the City, and its officials, employees and agents, harmless against any and all claims, demands, lawsuits, judgments, damages, penalties, costs and expenses, including reasonable attorney's fees, arising out of actions or 7 omissions by Developers, their employees and agents, in connection with the Public Improvements. . 8.02 Enforcement bv City~ Dama2es. The Developers acknowledge the right of the City to enforce the terms of this Agreement against the Developers, by action for specific performance or damages, or both, or by any other legally authorized means. The Developers also acknowledge that their failure to perform any or all of its obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developers, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that the expenses may include, but are not limited to, the reasonable fees oflegal counsel employed with respect to the enforcement of this Agreement. SECTION 9. EVENTS OF DEFAULT. 9.01 Events of Default Defined. The following will be "Events of Default" under this Agreement and the term "Event of Default" will means, whenever it is used in this Agreement, anyone or more of the following events: A. Failure by Developers to commence and complete construction of the Developer Improvements pursuant to the terms, conditions and limitations of this Agreement. B. Failure by Developers to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. c. In each event Developers will be afforded ten (10) days after receipt of written notice to cure the violation and avoid a default. . D. Any cure period as set forth in this Agreement will be extended to include that period of time when Developer is making a Bona Fide effort to cure. 9.02 Remedies on Default. Whenever any Event of Default occurs, following any applicable cure periods, the City may take anyone or more of the following actions: A. Suspend work on the project and building permits or certificates of occupancy on private development until it receives evidence, deemed adequate by the City, that the Developers have cured a default. B. Take action, including legal or administrative action, as is necessary for the City to secure performance of any provision of this Agreement or recover any amounts due under this Agreement from Developers or under the Security described in g5.02. C. Undertake to complete the Developer Improvements itself, through its agents or through independent contractors and before the undertaking, draw upon the Security described in g5.02 for the full amount ofthe estimated work. . 8 . . . SECTION 10. ADMINISTRATIVE PROVISIONS. 10.01 Notices. All Notices, certificates or other communications required to be given to the City and the Developers must be sufficiently given and will be deemed given when delivered, or when deposited in the United States mail in registered form with postage fully prepaid and addressed, as follows: If to the City: Larry D. Hansen, City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 55082 If to Developers: J. Michael Noonan Rottlund Homes 3065 Centre Pointe Drive Roseville, MN 55113 The City and the Developers by notice given to the other, may designate different addresses to which subsequent notices, certificates or other communications will be sent. SECTION 11. ADDITIONAL PROVISIONS. 11.01 Titles of Sections. Any titles of the several parts of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provIsIOns. 11.02 Counterparts. This Agreement is executed in any number of counterparts, each of which will constitute one and the same instrument. 11.03 Modification. If Developers are requested by the Holder of a Mortgage or by a prospective Holder of a prospective Mortgage to amend or supplement this Agreement in any manner whatsoever, the City will, in good faith, consider the request, provided that the request is consistent with the terms and conditions of this Agreement. 11.04 Law Governing. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 11.05 Severability. In the event any provision of this Agreement is held invalid or unenforceable by any court of competent jurisdiction, holding will not invalidate or render unenforceable any other provisions. SECTION 12. TERMINATION OF AGREEMENT. 12.01 Termination. This Agreement will terminate at the time all of the Developers' obligations have been fulfilled and when the cost of the Public Improvements have been paid in full and any default ofthe Developers has been cured, or one (1) year after acceptance of the Public Improvements by the City, whichever occurs later. 9 IN WITNESS WHEREOF, the City has caused this Agreement to be executed in its corporate name by its duly authorized officers and sealed with its corporate seal; and the Developers . have executed this Agreement at Stillwater, Minnesota, the day and year first above written. CITY OF STILLWATER By: (SEAL) Jay L. Kimble, Its Mayor and Diane F. Ward, Its City Clerk DEVELOPERS: DAVID BERNARD BUILDERS AND DEVELOPERS By: a Division of the Rottlund Company, Inc. By: Todd M. Stutz Its: Executive Vice President The Rottlund Company, Inc. . STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this _ day of , 2002, before me, a Notary Public within and for said County, appeared Jay L. Kimble and Diane F. Ward, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk ofthe CITY OF STILL WATER, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public . 10 . . . STATE OF MINNESOTA ) ) ss. ) COUNTY OF WASHINGTON On this _ day of , 2002, before me, a Notary Public within and for said County, appeared Todd M. Stutz, to me personally known, who, being duly sworn, was the Executive Vice President, duly authorized agent for the Developer, The Rottlund Company, Inc., the Developers named in the foregoing instrument and that this instrument was signed as the free act and deed of the Developer. Notary Public 11 DEVELOPER IMPROVEMENTS AND ESTIMATE OF COSTS . ITEM DESCRIPTION PRICE GRAND TOTAL $ 136,674.45 $ 35,489.36 $ 46,296.00 $ 77,248.00 $ 242,662.65 $ 538.370.46 Site Grading Sanitary Sewer Watermain Storm Sewer Streets . . EXHIBIT B Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 ~'>5= 6.;u:; 7' (651)29G-G4J9 TDD (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION L.tt'"&~~ CK n/9 ~ ~TI~4l... 4r:.soc.,..:rro-.( STREET ADDRESS L/~~ -SoC4r-i rn.... i".s"r. P. tJ. 0& l4 3.11 NAME OF PERSON MAKING APPLICATION ./JJ4ve.. EcK.~l(~ DATES LIQUOR WILL BE SOLD ~~ ~7 ~ . J.oo~ GA IZA 10 OFFICER'S NAME --6 .<J \f E. E:c. l'C ORGANIZATIQN OFFICER'S NAME -r oJ. &JE. '~s. ORGANIZATION OFFICER'S NAME TAX EXEMPT NUMBER L/ I - 1<g0 ~I/ t./ STATE ZIP CODE /)J ,","'~T4 5"'S-eg).- HOME PHONE ( $i) "'" 30 - / I~ .l- DATE RG N~D Llc.. <98 q <f- CIT .s..TIu.J<J..q~ BUSINESS PHONE ('S""/) ~~ -..).30 TYPE OF ORGANIZATION D CLUB DCHARITABLE DRELIGIOUS ~OTHER NONPROFIT ADDRESS p. 0 & ~ 1/ ..srI <...c.H.q tE.. (. If11 oJ. ADDRESS f: o. i3.o ~ 3/ { .5rr/(J..~ ADDRESS S"~()g d- t7J 4/ . ~og~ Location where license will be used. If an outdoor area, describe - N6- Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) ::tE.~ - C-l1J1{A./.OWA..f ..t.T ~ ~ -n';'.E.. APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITI1NG TO ALCOHOL & GAMBLING ENFORCEMENT APPROVAL CITY/COUNTY CITY FEE AMOUNT DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL DATE APPROVED LICENSE DATES APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division ~ill be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) . Minnesota Lawful Gambling LG220 - Application for Exempt Permit Organization Information Organization name W'1.f?r-" ca VI. Cd Ha~ Soe./'e r';/ Street PI 1 City I 3 - sr; i Name of ohief executive offICer (CEO) First name last name Cav Name of treasurer First name .JO Last name I 0 yo S~ Type of Nonprofit Organization Fee - $25 Pege, of 2 3/01 For Bc.rd U~e rtly ree Paid Check No. I gambfing exemption number County Cheek the box that best describes your organization: o Fratemal 0 Religious o Veteran B Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: o IRS letter ind;cating income tax exempt status D Certificate of GOOd Standing from the Minnesota Secretary of State's Office D A charter showing you are an affifiate of a parent nonprofit organization o Proof previously submitted and on file with the Gambling Control Board Gamblin Premises Information Name of premises where gambnng actMy will be conduetllC (for raffles. list the site where the drawing will take place) w(JT~\{' LLV7"O'V fl.!' 00 ( ,ad,'~wt Address (do not use PO bOx} City County . 5'c:93 We:s a rSh sr: S ,. I / u:J ct re I' Date(S) of activity (for raffles. indicate the date of the drawing) .1;511 u ~ cJ;;2.. Chgcl< the box or boxes that indicate the type of gambUng activity your organlzatlon wiD be conducting: o "Bingo Jz( Raffles (cash prizes may not exceed $12.000) 0 'Paddlewheers 0 .Pulf.. Tabs "Equipment for these aclivitie$ must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's altemative format (i.e. large print Braille) name and eddl"9$$ 'Nil be public information upon reque$t. The information requested when received by the Board. All the other on this form (and any atlachments) wUI be information that YO'J provide will be private used by the Gambling Control Board data about you until the Board issues your (Board) to determine your quaJirlCations to permit. When the Board issues your be involved in lav.'ful gamblirlg activities in permit, all of the information that you have Minnesota You have the rlght to refuse to provided to the Board in the plOC$&$ of supplytt:e inform~tion requested; however. applying for your permit will become public. if you refu$El to supply tt1\$lnformation, the If the Board does not issue you a permit. Board may net be ab:e to det$/'rnine your all the information yOU have provided in the qualifieatjonl: and, as a eO:'lS8quence. may proc~ of applyir:g for 8 permit remains refuse to issue you a permit If you supply private, w~h the el<<leption of your name the information requested. the Board will and your organization's name and address be able to process yOur application. which wll remain pUblic. Private data about you are available only to . o "Tip boards the follOWIng: Board membe~1 5ta of the Board whose wor!< assignment requires that they have access to the informalkm: the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Admini6t1'9tlon, Finance, and Revenue; the Minnesota Legislative Auditor. national and internerJonalgambfing regulatory agencies; anyone pursuant to court oreer; other individuals and agencies that are specifically authoriZed by state or federal law to have access ;0 the information: individuals ana agencies for whiei"llaw or legal order authorizes a new use or 5haring of information after this Notice was 9i'/0I11; and anyone with your consent. - .. --- - -. -. .. . - -.. - - - - , . "-~, ~....., \..HN\.tR sac. lG220 . ApplIcation for EMmpt 'errnrt ' ~ 1'4ame_~~ r .La..t1.n. .c.a~~~~rJ..~Jc:..~ Lcx:.t Unit of GoYwrnmenl ~""'nt - tf 1tIr -.milling ~ .. WtWn day lmiCa'. tile ~ nwet "1" tNt ""011. On ~ of the city, ( CId<noWledge this .pplic8tlon. Check 1M actJoft tIIat tM eftV Is '-king Oft "'I, -WUOItiqn. ~he clty lIPP'QWW the ~~ with .,0 .K.I waititlg penoo. Chief ~ c1ftcl8(~ signature Name (....srim)~ Mllil AppUclt&on .nd Attad'lmenla AI -... 4S cava prior to )/OUr &chtOUled actMly dat@ ~: . hi Il7OrnJ*1ed IIPpIcatIon. II c:epy 01 )lOur pn:lOl of ,,~tOIt~. and · . $28 eppla~ fet (mile. ct\edt peyelt to "Sial. of Minnesot8"). Application fMS are not ~ refUndable. Of lranffefeble. hncl =: Gembn", ConDOI ~ 1711 Wt$tCOUllt1Ro1d., Sulfa lOt South R"",Ie.. MN ,,11a O The clly ~r~s lhe application WM a 30 (I.~ weilfng ~,8'1d 4I1low. the BOM! to iatlue a D<<J'l'llt ~ 30 oiPl' (eO cl8)'J for I "'.91 *' c:ity). CJ 1ll. eiy den~ th. app~lCatiorI. Chief Ex.wtJv. Ofric:e(. SlgJUlture The inrormatJon ~ In this appli it 952 !:l25 5333 P. e31'B4 . t Pllii_l OJ l 3101 -,.--------~ If U. QImbIJnv premIaIJ It IOIIJH In . tDwnshfp, both h lO'8~ lflCI ~_ mllat. Itlb On bef1elf of the eoun'Y. I aokllOWledge 1tti5 appkation. Check t" 8Ctio" ~ the oounty I. t.lct"" on thle .pptf~. . o ~ CDUI11y apprQ.... the .l)p~atio" lIVitt'l nl) ~ p.-iod. o lhtJ count! IWoves the applioetio" wit/1 a 30 dey Welling 1*Iod. end Glllo~s the Boent :0 _e a p8r1T11 after 30 dll)'$. o The county denies U'le appllc:eCion. Prif1l f\8me of county _ -..-------.. (~!Ul1! ltI 001.1""1 ~~ rtcaMnv .P~) TlIe- ___ .,.._________ Da48_-1_'__ TCWIMHIP: On behaJof\tl.lcwn~. J.:lcnowledgethat tile ~ ilapPfYll'i foruemP'Cd O""~ ~tMtt vtIthin h lOWl"$h" IllnltL (A 1QW".1l ip :,as l'IO ~O/Y JII1hgr/ty 10 1tpP'C>~ or ~I\)' Gtl ~~ (Mlr'1n. Stat. 1Ii~. 349.213, ~ nl I'fht P1aTllJ tif~lp __~____ (~"..".. of 1I>owNNp rAQei ack~9it\9 ap~ . 'Ita ________ O...__--.J----I__ ~---...~---- __ OD_Q.~fQUOti Ir your appIIctlion has not bMn tdUlOWledged by !he JoceI urlt of govwmrnanl or haa been deri.d, \10 not RInd the~ tc tI't& G3mtlling COI'llrol808rd. TOTAL P.02 . * . . . LG220 . Application for Exempt Permit, Information Sheet 3101 Who may be issued An exempt permit can be issued to nonprofit organiz:ations conducting lawful gambling an exempt permit? activity on five or fower days, and awarding less t"l8n $50,000 in pnzes during a calendar year. (Raffles: Total cash prizes for a raffle may not exceed $'12,000) SepariiW applications required Complete a separate application for each occasion. An occasion may be either: 1. One day of gambling activity. . Ifyourorga('lization wants to conduct gambling activity on April 5, May 5, and June S, you must submit a separate application and fee for each activity date. -OR- 2. Two or more c;onsecutive days of gambling activity. . If your organization wants to conduct gambling on July 3, 4, and 5 at the same site, you may submit only one application and one feEl. Raffl~: If you are conducting a raffle, eac,", day a drawing is held constitutes one day of gambling. If drawings are held on more than five days in a calendar year, your organization must obtain an organization license, a gambling manager's license, and a premises permit. How to obtain a copy of proof of nonprofit status Minnesota Secretary of Stat. ~t!rlCate of Good Standing - NonornfItA/1ic~ of JncorporatiQn Attach a copy of your organization's Certificate of Good standing (317 A) showin~ incorporation as a nonprofit organization. OR IRS Income Tax Exemption Under a national organization If your organl%ation falls Ul'lder a national organization, attach both of the following: 1. a copy of the IRS letter showing that your national organization has been a registered nonprofit 501 (c) organization and carries a group rufing, and 2. a copy of the cha/1er, or letter from your national organization, recognizing yOur organization as a subOidinate. ThiS certificate can be obtained from the Minnesota Secretary of State: Minnesota Secretary of State Business Slirvices Division 180 State Office Building St. Paul, MN 55155 Not under a national orQanil:ation If your organiZation does not fall under 81 national organization, attach a copy of the IRS income tax exemption [501 (c)] letter in the name of your organization, showIng income tax exempt status. Phone: 651-296-2803 To obtain a copy of your federal income tax exempt letter, send your federallD number and the date your organization initially appied for tax exempt status to: IRS P.O. Box 2508 Room 4010 Cincinnati, OH 45201 Sales tax exempt status Dr federal ID employer numbers ate not proof of income tax exempt status. Financial report and reeordkeeping required . A financial report form and instructions will be sent with your permit. . Complete and return tha financial report ferm to the Board wthin 30 days of your date of actiVity, . Your organization must keep its gambling records for 3.1/2 years. QUeWons? Call the Licensing Section of the Gambling Control Board at 651-639-4000. If you USG a TTY, you can can the Board by using the Minnesota Relay Service at 1-800-627-3529 ar'ld as\< to place a call to 651-639-4000. Or, check our Web site at www.gcb.state.mn.us. TOTAL P.04 JIl .' . . . STAFF REQUEST ITEM I Department: MIS I Date: 2/15/02 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of four computers to replace old technology in the Police and Engineering Departments. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) $7405.88 This was budgeted for in Capital Outlay. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 2/15/02 rage 1 Vi L. Minnesota State Store: Current E-quote . . . 4t Current Orderform I Retrieve E-Qu 1-800-981-DELL Minnesota S' -_L Full Catalog \ SoftWare, Periphe . Your current E-quote Number: E001537472 Detail Help with E-quotes (Click Here) r. View ( r View Order Summary View Options: Total Price*: $7,405.88 Description 1 Dell Precision™ Workstation 340 Minitower Intel@ Pentium@4 processor, 1.70GHz I> edit this item I> delete this item Quantity 14 Unit Price $1,851.47 Iten $7,- I> update Date: iThursday, February 14,20022:11 :53 PM CST CataloQ Number: 84 RC956882 Dell Precision ™ Workstation 340 Minitower: Intel@ Pentium@ 4 processor, 1.70GHz 4T17 - [220-83161 Memory: 156MB PC800 ECC RDRAM@ (2 RIMMS™) ~56E42 _1311-24011 Keyboard: Enhanced Quietkey, PS/2 Q - 1310-14201 Monitor: 15 inch Dell (15.00 inch vis) 1503FP Flat Panel Monitor 1503FP - 1320-10561 Graphics Card: nVidia, Quadro2 EXTM, 32MB, VGA QUAD2EX - 1320-15331 Hard Drive: ~OGB ATA-100 IDE, 1 inch (7200 rpm) 20172 - 1340-85611 Floppy Drive: 3.5 inch 1.44MB Floppy Drive 3 - [340-37361 Operating System: Microsoft@ Windows@ 2000 professional (Service Pack 2) W2K - 1420-15361 Mouse: MS IntelliMouse@ Explorer, USB, Optical (4-button, w/scro 0-[310-0951] CD ROM, DVD, and Read-Write Drives: 20/48X IDE CD-ROM and 24X110Xl40X CD Read-Write ROMRW24 - {313-0863] Speakers: harman/kardon 19.5 Speakers HK - [313-54841 Hardware Support Services: 3Yrs Parts + Onsite Labor (Next Business Day) U30S - [900-621211900-69401 Installation Services: No Installation NOINSTL - [900-99871 Energy Star™: Energy Star™ ES - {310-6414] . I> add item to your E-quote Total Price* $7, $1, Lt'D5. g<b E-quote E001537472 Details Saved By Rose M Holman(rhOlman@cLstillwater.mn.us) . '> /1 Jl/,>nn'> ~.."u^,.1 n.... 02/1412002 http://rcommerce. us.dell.com/rcomm/basket.asp - ,. MEMO . TO: Mayor and City Council FROM: Larry D. Hansen City Administrator SUBJECT: Capital Outlay Purchase - Recreation Center Backup Generator DISCUSSION: The 2001 Capital Outlay Budget for the Recreation Center included $80,000 for the purchase of a backup generator. That purchase was not made or ordered. In January 2002, the Council approved the carry over of 2001 funds for this purchase in 2002. Doug Brady has received the following bids for this purchase: Generator Purchase Alliance Energy Systems, Inc. Gephart Electric Zeigler Cat Cummings North Central Inc. . Installation Gephart Electric $43,467.00 $44,400.00 $46,412.00 $65,735.00 $19,870.00 Capacitors to connect power factor Estimated cost for both $5,000.00 RECOMMENDA TION: Accept the low bid of $43,467.00 from Alliance Energy Systems, Inc. and the bid of Gephart Electric for $19,870 for the install. Approval is also requested for the capacitors to be installed at the same time, estimated at $5,000. Total amount of request is $68,337, significantly under the $80,000 budgeted. ACTION REQUIRED: If Council concurs with the recommendation they should pass a motion adopting Resolution 2002-_, ACCEPTING BID AND AUTHORIZING PURCHASE AND INSTALLATION OF RECREATION CENTER BACKUP GENERATOR AND CAPACITORS TO CONNECT POWER FACTORS .. :. . .. RESOLUTION 2002-41 ACCEPTING BID AND AUTHORIZING PURCHASE AND INSTALLATION OF RECREATION CENTER BACKUP GENERATOR AND CAPACITORS TO CONNECT POWER FACTORS . WHEREAS, pursuant to a request for bids for a Recreation Center Backup Generator and installation of generator, the following bids were received, BIDDER BID AMOUNT Generator Purchase Alliance Energy Systems, Inc. Gephart Electric Zeigler Cat Cummings North Central Inc. $43,467.00 $44,400.00 $46,412.00 $65,735.00 Install Gephart Electric $19,870.00 Capacitors to connect power factor Estimated cost for both $5,000.00 . and WHEREAS, it appears that Energy Alliance Systems, Inc. is the lowest responsible bidder for the generator, and Gephart Electric is the lowest bidder for the installation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Energy Alliance Systems, Inc. and Gephart Electric in the name of the City of Stillwater for the purchase and installation of a backup generator and capacitors to connect power factors, on file in the office of the City Clerk. Adopted by the City Council this 19th day of February, 2002. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 . STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY DIVISION OF EMERGENCY MANAGEMENT SUB-GRANT AGREEMENT PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM . Agency P07 FY 2002 I Vendor Number: 047 505 001 00 Total Amount of Contract: $211,793.06 Object Code: 5BOO Accounting Distribution 1: Accounting Distribution 2: Fund: 300 Fund: 100 Appr: 258 Appr: 258 org/sub "'\ 2342 org/sub: 2342 rept cat: 70PA rept cat: 70ST amount: $342,599.06 minus INF: $197,350.00 adjusted total: $145,249.06 amount: $66,544.00 Document # 2000-6856 Federal Line #01 State Line #02 Notice to SUB-GRANTEE: If SUB-GRANTEE is other than a governmental agency, it is required by Minnesota Statutes, Section 270,66 to provide its social security number or Minnesota Tax Identification number if it does business with the State of Minnesota. This information may be used on the enforcement of federal and state tax laws, Supplying these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. THIS SUB- GRANT WILL NOT BE APPROVED UNLESS THESE NUMBERS ARE PROVIDED, These numbers will be available to federal and state tax authorities and state personnel involved in the payment of state obligations. THIS SUB-GRANT AGREEMENT, which shall be interpreted pursuant to the laws of the State of Minnesota, between the State of Minnesota, acting through its Department of Public Safety, Division of Emergency Management (hereinafter referred to as the "STATE") and the City of Stillwater, Soc. Sec. or MN Tax ID. No. , Federal Employer ID. No.(if applicable) , (hereinafter referred to as the "SUB-GRANTEE"), witnesseth that: . MPS-DEM July, 2001 STATE OF MlNNESOT A SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 . WHEREAS, pursuant to Minnesota Statutes Chapter 12, Executive Orders 99-20, and the FEMA-State Agreement designated FEMA 1370 DR-MINNESOTA and amendments thereto, under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, 42 USC 5121 et seq. ("the Stafford Act"), in accordance with 44 CFR 206.44/206.202, the STATE is empowered to receive, allocate and disburse federal aid monies made available through the Federal Emergency Management Agency (FEMA); and WHEREAS, the STATE is the authorized Grantee in the FEMA-State Agreement, FEMA-1370- DR-MINNESOTA and amendments thereto, which delineates the terms in which federal assistance will be provided to SUB-GRANTEES; and WHEREAS, SUB-GRANTEE has applied for assistance, and is eligible and authorized to receive such funds under this grant program as per the eligibility requirements stated in the State of Minne.s.ota Administrative Plan and Procedures for the Public Assistance (Infrastructure) Program '(PA) (MPS-DEM 07/01); and WHEREAS, there has been a presidential disaster declaration based on damage resulting from severe winter storms, tornadoes and flooding on March 23, 2001 through July 3,2001; expect that reasonable expenses which were incurred in anticipation of and immediately preceding such event may be eligible; and NOW, THEREFORE, it is mutually agreed that the STATE shall grant and the SUB-GRANTEE shall receive funds through this program, and SUB-GRANTEE shall comply with all aspects of the Public Assistance (Infrastructure) Program (PA), and shall use funds provided by this Sub- grant in accordance with the terms of this agreement: . 1. SUB-GRANTEE'S DUTIES AND RESPONSIBILITIES. A. SUB-GRANTEE shall comply with the Federal Assurances Construction Programs, as stated below: 1. SUB-GRANTEE certifies that the SUB-GRANTEE has the legal authority to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project costs) to ensure proper planning, management and completion of the project described in this Sub-grant Agreement. 2. SUB-GRANTEE will give FEMA, the Comptroller General of the United States, and the STATE, through their authorized representatives, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. . MPS-DEM July, 200 I 2 .. . . e STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 MPS-DEM July, 2001 3. SUB-GRANTEE shall be responsible for keeping records that fully disclose the amount and disposition of project funds. The accounting procedures utilized by the SUB-GRANTEE shall provide for the accurate and timely recording of the receipt of funds and expenditures. 4. SUB-GRANTEE will comply with the requirements ofFEMA in regard to the drafting, review, and approval of construction plans and specifications. 5. SUB-GRANTEE will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the work is completed and conforms with the approved plans and specifications. 6. SUB-GRANTEE will establish safeguards to prohibit SUB-GRANTEE's employees from using their positions for any purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. "\ 7. SUB-GRANTEE will comply with the provisions of the Hatch Act (5 U.S.C. 99 1501- 1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds and with the Certification Regarding Lobbying, contained in Exhibit IV, hereby incorporated by reference and made a part of this Sub-grant Agreement and SUB-GRANTEE has filed with the State the certification contained in EXHIBIT IV. 8. If identified on the eligible Project Worksheet attached to the SUB- GRANTEE'S copy of this Sub-grant Agreement and on fIle by the STATE, the SUB-GRANTEE will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234), 44 CFR part 206, subpart I, which requires SUB-GRANTEE in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $5,000 or more. 9. SUB-GRANTEE will comply with all applicable requirements of all federal laws, Executive Orders, regulations and policies governing this program including, but not limited to, those referenced in EXHIBIT II, which is hereby incorporated and made part of this Sub-grant Agreement. 3 STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM J Grantor Program: Federal Disaster Assistance DR-I370 . B. SUB-GRANTEE shall perform its duties in accordance with the State of Minnesota Administrative Plan and Procedures for the Public Assistance (Infrastructure) Program (PA) (MPS-DEM 07/01), and as to the requirements contained in the State of Minnesota Applicant's Guidebook on Major Disaster Assistance Procedures for the Public Assistance (Infrastructure) Program (P A) revised 05/01 (hereinafter referred to as the "P A Guidebook"). These documents will be provided to the SUB-GRANTEE by the STATE. SUB-GRANTEE agrees to carry out the work described on each eligible Project Worksheet, hereby attached to the SUB-GRANTEE'S copy of this Sub-grant Agreement and incorporated by reference and made a part of this Sub-grant Agreement. Original Project Worksheets shall be kept on file by the STATE with the STATE'S copy of the Sub-grant Agreement and shall be housed by the "'1 STATE at the STATE'S central office, located in the Minnesota Division of Emergency Management, 444 Cedar Street, Suite 223, St. Paul, Minnesota 55101- 6223. C. SUB-GRANTEE assures that funds provided and allocated through this sub-grant, as described on the eligible Project Worksheet(s) provided in support of this Sub- grant Agreement, will be used as approved and directed by the STATE. . II. CONSIDERA nON AND TERMS OF PAYMENT A. Consideration for all services performed and goods or materials supplied by SUB- GRANTEE pursuant to this Sub-grant Agreement shall be paid by the STATE as foIIows: I. Compensation shall be consistent with the Stafford Act and applicable regulations, "P A Guidebook," and eligible Project Worksheets of this Sub-grant Agreement. 2. The total obligation of the STATE for all STATE compensation and reimbursement to SUB-GRANTEE shall not exceed the "State Share" amount stated in EXHIBIT III of this Sub-grant Agreement, and is contingent on the Minnesota State Legislature special appropriation of the "State Share" for this Infrastructure Program that is necessary for the payment stated as the "State Share" (see EXHIBIT III of the Sub-grant Agreement which is incorporated by reference and made a part of this Sub- grant Agreement). If the "State Share" is not appropriated by the Legislature, the SUB-GRANTEE shall be responsible for this amount. MPS-DEM July, 2001 . 4 STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 . 3. The total obligation of the STATE for allocation and disbursement of federal (FEMA) funds for all compensation and reimbursement to SUB- GRANTEE shall not exceed the "Federal Share" and "Administrative Costs" amounts stated in EXHIBIT III of this Sub-grant Agreement. B. Terms of Reimbursement 1. Federal assistance will be made available by the STATE, within the limits of funds available from Congressional appropriations for such purposes, in accordance with the Stafford Act, Executive Orders 12148 and 12673, and applicable regulations found in Title 44 of the Code of Federal Regulations (CFR), as amended, and currently applicable handbooks. 2. Payment of Claims ';1 a. Small Projects . The STATE shall make payment of the federal and 90 percent of the state funds (if and when state funds are appropriated by the Minnesota Legislature) for small projects, as defined in the "P A Guidebook," as soon as practicable after federal and state approval of funding. However, failure to complete a project may require that the federal and state payment be refunded. The STATE shall make payment of remaining 10 percent of the state funds once small projects are completed and required documentation has been provided in support of the SUB- GRANTEE'S costs as described in paragraph 3 below; and if and when the Minnesota State Legislature appropriates such funds pursuant to Clause II, Section A, paragraph 2 of the Sub-grant Agreement. For all small projects, SUB-GRANTEE must retain all documentation in support of its costs identified on approved eligible Project Worksheets under $50,600.00 and make such documentation available for review upon request by state or federal agencies as identified in the SUB-GRANT AGREEMENT. b. Large Projects e The STATE shall make payment of the federal and state funds for large projects, as defined in the "P A Guidebook," when the approved work is completed, the Project Completipn and MPS.DEM July, 2001 5 STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 -"1 Certification Report required by Clause II. B. 3 of this Sub-grant Agreement, is returned to the STATE, and the STATE and FEMA have approved the payment of claims. The STATE will provide partial payments of federal and state funds (if and when state funds are appropriated by the Minnesota Legislature) to the SUB- GRANTEE to cover costs already incurred on large projects if the SUB-GRANTEE submits the Request for Advance of Funds Form provided by the STATE, and provides documentation in support of its costs including proof of payment. The partial payments will not exceed 90% of the federal and state share of the project. 3. When the SUB-GRANTEE has completed its infrastructure project(s), the SUB-GRANTEE is responsible for completing the "Project Completion and Certification Report." A completed "Project Completion and Certification Report," along with the necessary supporting documentation including receipts, invoices, etc., as specified in the "P A Guidebook," must be returned to the STATE within 60 days of project completion as a condition of eligibility of the federal and state funds. 4. If SUB-GRANTEE determines that there will be a cost overrun, SUB- GRANTEE is required to notifY the STATE in writing as soon as SUB- GRANTEE determines that SUB-GRANTEE will have a cost overrun. The SUB-GRANTEE's letter to the STATE must include the dollar amount of the overrun, the reason for the overrun, and provide appropriate justification and documentation (invoices, copies of contracts, pictures, etc.) to support the additional cost. If overruns are approved by FEMA, the SUB-GRANTEE will be notified by the STATE and an amendment to this Sub-grant Agreement will be processed. 5. Reimbursement for the P A project costs will not be paid on any expenditure made by the SUB-GRANTEE prior to the dates specified in the FEMA-State Agreement, FEMA-1370-DR-MINNESOTA and amendments thereto. The specified incident period is March 23, 2001 through July 3,2001; expect that reasonable expenses which were incurred in anticipation of and immediately preceding such event may be eligible. 6. Final claim must be received by the State within 60 days from the end date of this Sub-grant Agreement. III. CONDITIONS OF PAYMENT. All services and duties provided by SUB-GRANTEE pursuant to this Sub-grant Agreement shall be performed to the satisfaction of the STATE and FEMA, as determined in the sole discretion of their authorized agents, and in accord with all applicable federal, state and local laws, ordinances, rules and regulations. SUB- MPS-DEM July, 200 I . . . 6 STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 . GRANTEE shall not receive payment for work found by the STATE or FEMA to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, rule or regulation. IV. TERM OF SUB-GRANT AGREEMENT. This Sub-grant Agreement shall be effective upon the date that the last signature is obtained by the STATE, pursuant to Minnesota Statutes 16C.05, Subd. 2, and shall remain in effect until all obligations set forth in this Sub-grant Agreement have been satisfactorily fulfilled, November 16,2002, whichever occurs first. 2. 1. Time Limits. As a rule, SUB-GRANTEES have 6 months from May 16, 2001, the date of the declaration of a major disaster, to complete work in Category A and Band 18 months to complete the work in Categories C through G. Exceptions to this time limit may be granted for certain projects. The description "'1 of eligible work under each category is found in the "P A Guidebook." Time Extensions. If a SUB-GRANTEE determines that it will not be able to complete its project by the date specified in this Sub-grant Agreement, it must immediately so notify the STATE, and request a time extension. The Time Extension form provided by the STATE should be used to request a time extension. The SUB-GRANTEE must explain on the time extension form why the SUB-GRANTEE will not be able to meet the completion deadline, what project work remains, and when it anticipates the project will be completed. Time extensions will be allowed only by the approval of the ST ATE or FEMA. . v. CANCELLATION AND TERMINATION 1. If SUB-GRANTEE materially fails to comply with any term of this Sub-grant Agreement whether stated in a Federal statute or regulation, an assurance, in a State plan or application, a notice of award, or elsewhere, the STATE may take one or more of the following actions, as appropriate in the circumstances: a. Temporarily withhold cash payments pending correction of the deficiency by the SUB-GRANTEE or more severe enforcement action by the STATE, b. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost ofthe activity or action not in compliance, c. Wholly or partly suspend or terminate the current award for the SUB- GRANTEE's program, e MPS-DEM July, 2001 7 STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 d. Withhold further awards for the program, or . e. Take other remedies that may be legally available. 2. This Sub-grant Agreement may be terminated in whole or in part by the STATE or SUB-GRANTEE upon written notification to the STATE or FEMA, setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the ST ATE determines that the remaining portion of the award will not accomplish the purposes for which the award was made, the STATE may terminate the award in its entirety. 3. If at any time such funds become unavailable, this Sub-grant Agreement shall be terminated immediately upon written notice of such fact by the STATE to SUB- GRANTEE. In the event of such termination, SUB-GRANTEE shall be entitled .;\ to payment, determined on a pro rated basis, for services satisfactorily performed. VI. STATE'S AUTHORIZED AGENT. The STATE's authorized agent for the purposes of administration of this Sub-grant Agreement is the Director of the Minnesota Division of Emergency Management, or their successor. Such agent shall have final authority for acceptance of SUB-GRANTEE's services and authorization of payments. . VII. ASSIGNMENT. SUB-GRANTEE shall neither assign nor transfer any rights or obligations under this Sub-grant Agreement without the prior written consent of the STATE. SUB-GRANTEE may sub-contract to provide services as described in the SUB- GRANTEE duties. It is understood, however, the SUB-GRANTEE remains solely responsible to the STATE for providing the projects and services described. VIII. AMENDMENTS. Any amendments to this Sub-grant Agreement shall be in writing, and shall be executed by the same parties who executed the original or their successors in office. IX. LIABILITY. To the extent permitted by law, the SUB-GRANTEE agrees to indemnify and save and hold the STATE, its agents and employees harmless from all claims or causes of action arising from the performance of this Sub-grant Agreement by the SUB- GRANTEE or SUB-GRANTEE's agent or employees. This clause shall not be construed to bar any legal remedies SUB-GRANTEE may have for the STATE's failure to fulfill its obligations pursuant to this Sub-grant Agreement. MPS-DEM July, 2001 . 8 STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 . X. ACCOUNTING, AUDIT AND RETENTION OF RECORDS A. SUB-GRANTEE will establish a separate account for this project and will maintain fiscal records in accordance with applicable federal regulations for P.L. 100-690. SUB-GRANTEE's records, documents, and accounting procedures and practices for this project shall be subject to the examination of the STATE's authorized agent and by the State and/or Legislative Auditor for a minimum of six years. Fiscal records shall be retained for a period of six years following submission of the final report, unless SUB-GRANTEE is notified by the STATE to extend the retention period. B. Should the SUB-GRANTEE expend more than $300,000 in total federal assistance in its fiscal year, the SUB-GRANTEE shall obtain an annual financial and compliance audit, made by an independent auditor, in accordance with the "1 Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget Circular A- 133 as applicable. EXHIBIT I "Federal Audit Requirements" is binding upon the SUB-GRANTEE and is hereby incorporated by reference. A copy of this audit shall be submitted to the STATE in a timely manner. . C. The books, records, documents, and accounting procedures and practices of the SUB-GRANTEE and SUB-GRANTEE's agents relevant to this Sub-grant Agreement shall be subject to examination by the STATE's authorized agent and the STATE and/or Legislative Auditor for a minimum of six years. XI. IDENTIFICATION AND SOURCE OF FUNDING. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, SUB-GRANTEE will clearly state (1) the percentage of the total cost of the program or project which will be financed with Federal money, (2) the dollar amount of Federal funds for the projects or program, and (3) the source of Federal funds. XII. WORKER'S COMPENSATION. In accordance with the provisions of Minnesota Statutes, Section 176.182, the SUB-GRANTEE has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, Section 176.181, Subdivision 2. XIII. ANTITRUST. SUB-GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to good and/or services provided in connection with this Sub- grant Agreement resulting from antitrust violations which arise under the antitrust laws of the United States or the antitrust laws of the State of Minnesota. . MPS-DEM July, 2001 9 STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 XIV. NONDISCRIMINATION/PREVAILING WAGE. SUB-GRANTEE agrees that in the hiring of common or skilled labor for the performance of any work under any contract, or any sub-contract here under, neither it nor any contractor, material supplier or vendor shall engage in any discriminatory employment practices as such practices are defined in Minnesota Statutes, Sections 363.03 and 181.59 or in any practices prohibited by Minnesota Statutes, Sections 177.42 and 177.43. XV. RECORDS AND DOCUMENTATION For large projects, as defined in the "P A Guidebook," the SUB-GRANTEE shall complete a Large Project Quarterly Report Form, in the format included as an attachment to the "P A Guidebook," provided by the STATE. SUB-GRANTEE shall forward completed Large Project Quarterly Report Forms to the STATE within three months of the k;!ck-offmeeting and every three months thereafter as long as the project remains open, and shall provide all other information as may be required by FEMA or by the STATE. MPS-DEM July, 2001 10 .. . . . . . STATE OF M lNNE SOT A SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 In Witness thereof, the parties have caused this Sub-grant Agreement to be duly executed intending to be bound thereby. APPROVED 1. SUB-GRANTEE 2. DEPARTMENT OF PUBLIC SAFETY/ (SUB-GRANTEE certifies that the appropriate GOVERNOR'S AUTHORIZED person( s) have executed the Sub-grant Agreement on REPRESENT A TIVE OR AL TERNA TE behalf of the SUB-GRANTEE as required by GOVERNOR'S AUTHORIZED applicable articles, by-laws, resolutions, or ordinances) REPRESENTATIVE By: By: -"l Title: Date: As per FEMA-State Agreement and Date: Amendments thereto 3. ENCUMBERED BY: By: Title: Date: By: Date: MPS-DEM July, 2001 1 I . . . STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 EXHIBIT I FEDERAL AUDIT REQUIREMENTS 1. For sub-recipients who are state (includes Indian tribes) or local governments If the SUB-GRANTEE expends total direct and indirect federal assistance of: ** Equal to or in excess of $300,000 or more per year, the SUB-GRANTEE agrees to obtain a financial and compliance audit made in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget (OMB) Circular A-133. The law and circular provide that the audit shall cover the entire operations of the SUB- GRANTEE government or, at the option of the SUB-GRANTEE government, it may cover departments, agencies or establishments that received, expended, or otherwise administered federal financial assistance during the year. "1 Audits shall be made annually unless the state or local government has, by January 1, 1987, a constitutional or statutory requirement for less frequent audits. For those governments, the cognizant agency shall permit biennial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by govern- ments that have an administrative policy calling for audits less frequent than annual, but only for fiscal years beginning before January 1, 1987. 2. For SUB-GRANTEES who are institutions of higher education, hospitals, or other nonprofit organizations: If the SUB-GRANTEE expends total direct and indirect federal assistance of $300,000 or more per year, the SUB-GRANTEE agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-133. The audit must be organization wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under only one program, the SUB-GRANTEE may have an audit of that one program. Audits shall usually be made annually, but not less frequently than every two years. 3. All audit shall be made by an independent auditor. An independent auditor is a state or local government auditor or a public accountant who meets the independence standards specified in the General Accounting Office's Standards for Audit of Governmental Organizations, Programs, Activities, and Functions. MPS-DEM July, 2001 12 ST ATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASlRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 . 4. The audit report shall state that the audit was performed in accordance with the provisions ofOMB Circular A-133 as applicable. The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accountants (AICP A) Statement on Auditing Standards (SAS) 58, "Reports on Audited Financial Statements" or, SAS 62, "Special Reports", as applicable. The reporting requirements for audit reports on compliance and internal controls shan be in accordance with AICP A's SAS 63, "Compliance Auditing Applicable to Governmental Entities and Other Recipients of Governmental Financial Assistance" and Statement of Position (SOP) 89-6, "Auditors' reports in Audits of State and Local Governmental Units. " In ~ddition to the audit report, SUB-GRANTEE shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary a statement describing the reason it is not should accompany the audit report. 5. The SUB-GRANTEE agrees that FEMA, the Legislative Auditor, the State Auditor and any independent auditor designated by FEMA shan have such access to SUB- GRANTEE's records and financial statements as may be necessary for FEMA to comply with the Single Audit Act and the OMB Circular A-133, as applicable. .. 6. Recipients of federal financial assistance from SUB-GRANTEES are also required to comply with the Single Audit Act and the OMB Circular A-I33, as applicable. 7. The SUB-GRANTEE agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports must be filed with the Office of the State Auditor, Single Audit Division and with the Department of Public Safety, within 30 days after the completion of the audit, but no later than one year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Public Safety Office of Fiscal and Administrative Services 444 Cedar Street, Suite 126 St. Paul, Minnesota 55101-5126 MPS-DEM July, 2001 . 13 . . . STATE OF MINNESOTA SUB-GRANT AGREEMENT FOR FEDERAL ASSISTANCE UNDER THE PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM Grantor Program: Federal Disaster Assistance DR-1370 9. Recipients expending more than $300,000 in federal funds are to submit one copy of the audit report within 30 days after issuance to the clearinghouse at the following address: Bureau of the Census Data Preparation Division 1201 East 10th Street Jeffersonville, Indiana 47132 Attn: Single Audit Clearinghouse ';1 MPS.DEM July, 2001 14 RESOLUTION 2002-41 . APPROVAL SUB-GRANT AGREEMENT PUBLIC ASSISTANCE (INFRASTRUCTURE) PROGRAM WITH STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, DIVISION OF EMERGENCY MANAGEMENT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Sub- grant Agreement Public Assistance (Infrastructure) Program between the City of Stillwater and the State of Minnesota, Department of Public Safety, Division of Emergency Management, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 19th day of February 2002. .;\ Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . . . . "ORDINANCE NO. 918 AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF STILLWATER THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: The following changes are made to the City Charter pursuant to Minn. Stat. 9410.12, subd. 7: ARTICLE 1. ENACTING. Article III, Section 3.01 b, "Redefining Ward Boundaries" IS amended as follows: The third sentence of the section is amended by deleting the parts shown below: "Any action establishing new ward boundaries shall apply to the first election held at least 6 months after establishment of new boundaries." ARTICLE II. SAVING. In all other ways, the Stillwater City Charter shall remain in full force and effect. ARTICLE III. CHARTER COMMISSION. This Ordinance recommended for approval by the Charter Commission on January 28, 2002. ARTICLE IV. EFFECTIVE DATE. This Ordinance will be in effect from and after its passage and publication as provided by Minn. Stat. 9410.32, subd. 7. CITY OF STILL WATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk -> . MEMORANDUM TO: FROM: Mayor and City Council Shawn Sanders, Asst. City Engineer c...;f; DATE: February 15, 2002 RE: Feasibility Study for 2002 Street hnprovement Project Project No. 2000-02 INTRODUCTION At the January 19, 2002 Council meeting, Council authorized staff to prepare a Feasibility Study for the 2002 Street Improvement Project. The streets in the study area are located in the Fairmeadow and the Croix wood neighborhoods and they include: . Fairmeadows Area 1. Oak Ridge Road 2. Oak Ridge Court 3. Darrell Drive 4. Darrell Court 5. Laurie Place 6. Laurie Court 7. Hansen Place 8. Crestwood Terrace 9. Dundee Place 10. Fairmeadows Drive Croixwood Area 11. Skyview Court 12. Green Meadow Court 13. Northland Court 14. Marine Circle Court 15. W oodridge Lane 16. Icerose Lane 17. Nightingale Boulevard (kerose to 1124 Nightingale These streets were constructed in the 1970's and have not had any major work performed on them other than routine maintenance of patching, cracking sealing and seal coats. These streets were not included in any of the Croixwood street improvement projects in the mid 1990's. The streets in the project area were rated as part of the Stillwater Pavement Management Study conducted in the summer of2001. Ratings were based on a visual inspection that identified problems that affect the life of the street. Problems include patching, alligator, transverse and edge cracking. These problems are typically caused by inadequate drainage, poor subgrade soils and inadequate street cross-section. Most ofthe streets in the project area have a rating of poor or worst according to the study. PROPOSED IMPROVEMENTS . The streets the Croixwood area have curb and gutter that remains in good condition and can be saved. These streets would be rehabilitated by a mill and overlay project. The existing t.. bituminous surface would be milled full-depth for the entire length of the street, and mixed in . with the existing sub grade to build up the crown in the street. The street would then be resurfaced with four inches of new bituminous. Streets in the Fairmeadows neighborhood would be rehabilitated in much the same way as the Croixwood Area with the addition of new storm sewer and some curb and gutter replacement. ESTIMATED COST AND COST RECOVERY The estimated cost for the 2002 Street Reconstruction Project is $940,403.75 and includes 10 percent for construction contingencies and 25 percent for engineering, administrative, legal and capitalized interest costs. The project cost for these improvements is to be recovered through special assessments and the City General Fund. It is proposed to assess half ofthe project cost to the affected property owners. The assessments would be levied on a unit basis for the street improvements. The City has used this method in the past recognizing that properties receive a similar benefit from the street improvement. By using this method, full lots (interior lots) are considered to be one unit and comer lots are split into two one-half units, for each side that is adjacent to the improvement. For example, if only one side of the comer lot is improved they will be assessed for one-half the unit cost per lot. With 201 residential properties in the project, 177 full lots and 24 halflots, the assessment rates are $2487.84 and $1243.92, respectively. PROPOSED SCHEDULE . This project will require the City to go through the 429 improvement process. I have included a schedule for the project: Council Report and Orders Public Hearing February 19,2002 March 19, 2002 Public Hearing and Authorize Preparation of Plans and Specifications Approve Plans And Specifications and Authorize Advertisement for Bids March 19,2002 Advertise for Bids Marchi April, 2002 Receive Bids April 15, 2002 Council A wards Contract April 16, 2002 Begin Construction May 6, 2002 Complete Construction August 31,2002 Assessment Hearing October 1, 2002 . . RECOMMENDATION Since this project is feasible from an engineering standpoint and this project is cost effective, it is recommended that Council accept the feasibility report for the 2002 Street Improvement Project and order a Public Hearing to be held on March 19,2002 at 7:00 p.m. ACTION REQUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2002-_, RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2002 STREET IMPROVEMENT PROJECT, (PROJECT 2002-02). . . RESOLUTION RECEIVING REPORT AND CALLING HEARING ON . 2002 STREET IMPROVEMENT PROJECT (pROJECT 2002-02) WHEREAS, pursuant to resolution ofthe council adopted January 15,2002, a report has been prepared by the City Engineer with reference to the 2002 Street Improvement Project; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost ofthe improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $940,403.75. 2. A public Hearing shall be held on such proposed improvement on the 19th day of March 2002, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. . Adopted by the City Council ofthe City of Stillwater this 19th day of February 2002. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . ~ ~ 600 I o 600 Feet I PROPERTIES .. .. ~ FULL (177) HALF (24) NO VALUE (7) N W+E City of ~teL Engineering Department ~ 2002 STREETS 2002 STREETS S ~ ~ ~ 0( .. 0: * WE ) ,,~ ~ Ul i o Ul I!l z ~ ~ j!; ~ l!i ~ ~ o >- '" l z l!i o r " s~~/i'l': 00'<: ~" VIlLDPlNES LN<E w 600 I o 600 Feet I LEGEND 2002 PROPOSED STREET PROJECT N W+E .ater~ . . D tt~ rneerrng epar men 2002 STREETS s BID PROPOSAL 62nd STREET WA TERMAIN AND STREET IMPROVEMENT PROJECT 9912 CROIXWOOD STREET PROJECT FEASIBILITY REPORT . ITEM NO. ITEM UNIT QUANTITY UNIT PRICE TOTAL COST 1 Mobilization LS 1 $ 35,000.00 $ 35,000.00 2 Traffic control LS 1 $ 5,000.00 $ 5,000.00 3 Remove Bituminous Pavement SQ. YD 40500 $ 2.00 $ 81,000.00 4 Remove and Replace Curb and Gutter LF 2500 $ 20.00 $ 50,000.00 5 Remove Concrete Driveway SY 200 $ 3.00 $ 600.00 6 Sawcut Concrete LF 250 $ 4.00 $ 1,000.00 1 Connect to Existing Storm Sewer EA 2 $ 2,000.00 $ 4,000.00 2 12" RCP LF 2500 $ 22.00 $ 55,000.00 3 2' X 3' Catch Basin EA 17 $ 1,300.00 $ 22,100.00 4 48" Storm Manhole EA 9 $ 1,800.00 $ 16,200.00 11 Class 5 Aggregate Base TON 4400 $ 9.00 $ 39,600.00 12 2.5" Bituminous Base TON 5550 $ 34.00 $ 188,700.00 13 Tack Coat GAL 2900 $ 2.00 $ 5,800.00 14 1.5" Bituminous Wear TON 3330 $ 36.00 $ 119,880.00 15 Adjust manholes EA 46 $ 300.00 $ 13,800.00 16 Adjust Gate Valves EA 30 $ 250.00 $ 7,500.00 17 Concrete DIW SY 160 $ 35.00 $ 5,600.00 18 Concrete gutters LF 150 $ 15.00 $ 2,250.00 19 6"PVC LF 500 $ 25.00 $ 12,500.00 20 Sod wi 4" Topsoil SY 1500 $ 4.00 $ 6,000.00 . SUBTOTAL STREET CONSTRUCTION $ 671,530.00 Construction Contingency 10% $ 67,153.00 Administration, Engineering, Legal, Capital Interest Costs 25% $ 184,670.75 TOTAL PROJECT COSTS $ 923,353.75 e . . . . , Memo To: From: Date: Subject: Mayor and City Council " _ Steve Russell, Community Development Director ,........-- February 13, 2002 Change in Downtown Pay Parking Program The Downtown Parking Commission recommended the following changes in the Downtown Pay Parking Program for 2002: 1. Change Maple Island Lot to two hour from pay parking lot. 2. Change Riverview Lot to $5/pay lot similar to South Main Lot. These changes would provide better customer access to North Main businesses, reduce by 35 percent the number of downtown pay parking spaces and result in an estimated 10.5 percent reduction in revenues. Cost for managing the remaining two pay lots should be reduced. The Downtown Parking Commission recommends the above changes (resolution). Recommendations: Decision on recommendation. .,OWNTOWN STILLWA"R PUBLIC PARKING . ~ Q Zoo 2-D; /74lL/y . I S~;;;'~'J.'s U GiJ ~z ')~ . City Hall/Police/Fire Dept. ~ () fOURTH DD8J Q m Library LJ w .... ~ Post Office ~~::~~ i 0' ~ '" Q :c fi" ~ 00 DCubFoods ". Mk,.,., i- Church THIRD iJrmory~ uUi.no L.w,Ulnn D SECOND IDB~RIB~~! ... ",mom, ~.." D 11 .._.._1' Lowell Park -.-..- '. ... Stillwater ", VochlClub '. .... ...... '. ..... ..... '. .... ~?, 4 Hour limit lot 4 Bridge lot Lot 5 Mulberry Point Lot lot 7 Water 51. lot lot 12 Olive SI. & 2nd SI. lot lot 13 UBC Lot 2 Hour limit lot 3 Chestnut SI. lot Unlimited lot 8 Railroad lot lot 9 North Main SI. lot lot 10 Mulberry SI. & 2nd SI. lot FREE PARKING Unlimited After 6pm and All Day Sat. and Sun. Lot II Lowell Inn Lot lot 14 Riverview lot (Cub) . PAY PARKING 24 Hours lot 1 South Main SI. lot Lot 2 River Lot (Nelson/Chestnut! lot 6 Maple Island lot Managed by IMPARK (612) 341.8000 . Public Restroom i Information . FREE PARKING Old Railroad Par~ing Effective & Enforced: May 1 - Oct. 31 Park;ng Throughout Stillwater: Nov. 1 - Ap~il 30 *Posted limits will be enforced . . . February 11, 2002 Stillwater City Council City Hall 216 N. 4th Street Stillwater, MN 55082 Dear Council Members: On behalf of the Stillwater South Hill Neighborhood Association, I am requesting an initial grant of $500 from the Stillwater City Council. This grant is needed to help us establish a stronger neighborhood association. In particular, we need funds to: 1. Inform all South Hill residents about our association and publicize our meetings; 2. Make information available about neighborhood issues such as traffic, residential housing, environmental health, recreational facilities and crime. For your reference, the Summit Hill Association in St. Paul receives $40,000 annually from the City of St. Paul. We appreciate the support that we have already received from the Council in the forms of a room in City Hall for our monthly meetings and attendance at the meetings of Councilman Zoller, City Safety Director Dauffenbach and City Engineer Eckles. Weare incorporated as a non-profit association. eanne M. Anderson, resident outh Hill Neighborhood Association 109 South Fourth Street Stillwater, MN 55082 (H) 439-8093 (W) 430-8457 Copies: Board of Directors, South Hill Neighborhood Association: Ken Carlson Jennifer Agen Mike Anderson Jim Caldwell Bill Bentzin Bob Sommers . . . MEMO TO: Mayor and City Council FROM: Larry D. Hansen City Administrator SUBJECT: Certificate of Achievement In December 2001, the City was notified that we would receive a Certificate of Achievement for Excellence in Financial Reporting given by the Government Finance Officers Association of the United States and Canada. We have received that certificate. This certificate is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. This is the lzth year receiving this certificate. Recommendation: Acknowledgement should be given to the City's finance department for their excellent work and preparation of the annual financial report for 2000. .... . MEMORANDUM To: Mayor and Council Fr: Klayton Eckles Date: February 19,2002 Re: Engineer Project Report . Attached is the Engineering Billable Hours Data for 2001. It was omitted in the Engineering Project Report submitted at the last meeting. . F'--'" I _ ~/I etq ENGINEEeARTMENT BILLABLE HOURS 2001 . - '- TOTAL PROJECT MONTHS TOTAL ENGINEERING 11 NAME JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC HOURS ACCOUNT CODE EXPENSE TOTALS ADMINISTRA nON PROJECTS $191.76 Technician III 2 $108.26 Secretary 2 $83.50 20.17 BOUTWELL RD $239.26 Civil Engineer 2 $131.00 Technician III 2 $108.26 96-09A BROWNS CREEK. WATER MTE $8.183.51 Engineer 14 14 11 4 8 91 $7,977.06 Technician III 1.5 1.5 $81.20 Secretary 3 3 $125.25 BUILDING PROJECTS $4,562.98 Technician III 1 1 $54.13 Secretary 3.5 0.5 2 2 5.5 9 22.5 12.75 11.25 87 $3,632.25 01.19 CARNELIAN SUBDIVISION $876.60 Engineer 10 $876.60 CENTER STREET $509.91 Civil Engineer $131.00 Technician III $378.91 98-13 CURVE CREST SIDEWALK $5,312.64 Engineer 3 3 7 $613.62 Asst City Engineer 27 27 $1,849.77 Civil Engineer 43.5 43.5 $2,849.25 97-12 GIS $12,016.86 Technician III 37.5 6 6 2 26 18 37.5 18.5 21.5 23 24 222 $12,016.86 96-02 LI 245 LEVEE WALL $3.243.42 Engineer 4 24 4 4 37 $3.243.42 PARKS PROJECTS $18.243.74 Technician III 3.5 9.5 $514.24 Intern 1 1 $27.50 Secretary 29 33.5 36.5 42..7 45 50 56.5 24 23 31.5 26 26.5 424 $17.702.00 20-10 PAVEMENT MANAGEMENT STUDY $14,963.35 Asst City Engineer 38 18 10 66 $4,521.66 Civil'Engineer 17 4.5 6.5 34.5 25 87.5 $5.731.25 Technician III 8 25 26 2 62 $3,356.06 Intern 49.25 49.25 $1,354.38 PLANNING PROJECTS $5,649.62 Technician 111 8 2 2 3 7 23 $1,244.99 Secretary 2 2.5 2.5 14 14 9 9 22.5 12.75 11.25 105.5 $4,404.63 PU8L1C SAFETY $974.34 Technician III 3 2.5 1.5 8 18 $974.34 . . . ENGINEERING DEPARTMENT BILLABLE HOURS 2001 TOTAL PROJECT MONTHS TOTAL ENGINEERING FUND # NAME JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC HOURS ACCOUNT CODE EXPENSE TOTALS PUBLIC WORKS PROJECTS $23,5B5.27 Technician IV 7 11 19 5 3 2 2 11 61 $3.767.36 Technician III 7.5 4 4 2 14.5 32 $1,732.16 Secretary 71.5 40.5 45 41 33.5 15 9.5 23 30 32.5 26 26.5 394 $16,449.50 Intern 46.5 2 11 59.5 $ 1 .636.25 01-01 STATE AID IMSAI $3.749.66 Technician III 10 11.5 5.5 4 35.5 68.5 $3.707.91 Secretary 1 1 $41.75 97.37 TERRITORIAL PRISON SITE IMPROVEMENT $ 1 .490.22 Engineer 2 4 2 2 17 $1,490.22 01-08 T.H. 36 SUBAREA STUDY $985.21 Engineer 3 1 6 $525.96 Secretary 11 11 $459.25 TOTAL MISCELLANEOUS $104,77B.33 2001 FLOOD 100-4090-3803 $19.949.60 Engineer 90 9 99 $8.67B.34 Civil Engineer 6 6 $393.00 Technician IV '19 23 4 146 $9,016.96 Technician III 34 34 $ 1,840.42 Secretary 0.5 0.5 $20.88 97-42A PEMTON "THE LEGENDS" 2ND ADDITION 100-4090.3B06 $110.00 Intern 4 4 $110.00 97-42B PEMTON "THE LEGENDS" 3RD ADDITION 100-4090.3806 $6,586.14 Engineer 6 4 6 4 22 $ 1,928.52 Civil Engineer 9 9 $5B9.50 Technician IV B 6 2 4 3 6 3 37 $2,285.12 Technician III 2 2.5 3 1 2 12.5 $676.63 Secretary I SIDEWALKS (OCTI 0.5 6 7 4 6 26.5 $1,106.3B 99.09 STILLWATER CROSSINGS (Legends West' 1 00.4090-3B06 $4.424.12 Technician IV 4 7 5 4 51 $3,149.76 Technician III 4.5 6 4.5 3 22 $ 1.190.86 Secretary 2 $83.50 97-41B CPDC "LIBERTY OF THE LAKE" 3RD & 4TH 100-4090.3B07 $5.527.85 Engineer 2 $175.32 Civil Engineer 3 3 $ 1 96.50 Technician IV 3 4 4 6 15 4 4 2 55 $3.396.80 Technician III 3 6 10.5 2 6 3 32.5 $1.759.23 97-410 CPDC "LIBERTY OF THE LAKE" 5TH ADDN 100.4090-3807 $8,8B9.27 Engineer 8 4 4 26 $2,279.16 Asst City Engineer 9 2 11 $753.61 Civil Engineer 4 4 18 $1.179.00 Technician IV 14 27 5 46 $2,840.96 Technician HI 13 11 6 32 $1.732.16 Secretary 1.5 1 2.5 $ 1 04.3B . . . ENGINEERING DEPARTMENT BILLABLE HOURS 2001 TOTAL PROJECT MONTHS TOTAL ENGINEERING FUND II NAME JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC HOURS ACCOUNT CODE EXPENSE TOTALS 97.41E CPDC "LIBERTY OF THE LAKE" 6TH ADDN 1 00.4090.3BO 7 $9,707.12 Engineer 11 27 5 10 10 13 10 4 107 $9,379.62 Civil Engineer 4 5 $327.50 97-41G CPDC L18ERTY 7TH IROTTLUNDI 100-4090-3807 $5,425.95 Civil Engineer 2 2 $131.00 Technician IV 20 23 9 6 8 80 $4.940.80 Technician III 2 5 $270.65 Secretary 2 2 $83.50 97.41H CPDC L18ERTY 8TH 100-4090.3807 $137.02 Engineer 0 $0.00 Asst City Engineer 2 $137.02 Technician IV 0 $0.00 T echnicillln III 0 $0.00 Secretary 0 $0.00 01.18 CPDC U8ERTY SIDEWALKS 100.4090-3807 $1,027.48 Asst City Engineer $548.08 Technician III $270.65 Secretary 0.5 1.5 3 $208.75 01-17 L18ERTY RETAIL 100.4090.3807 $7BB.94 Engineer 4 9 $7BB.94 Asst City Engineer 0 $0.00 LIBERTY WOODLANDS 100.4090.3B07 $B7.66 Engineer 1 $B7.66 Asst City Engineer 0 $0.00 01-23 3M CROSSWALK STREET LIGHT 100.4130.3002 $B3.50 Engineer 0 $0.00 Secretary 2 $B3.50 TOTAL FUND 100 $62,744.64 20-09 BROWNS CREEK PARK/NA TURE PRESERVE 240-4240-5200 $4,601.05 Technician III " )'i 11.5 1.5 12.5 10 26.5 B5 $4,601.05 TOTAL FUND 240 $4,601.05 01.09 HAWTHORNE LANE TREE REMOVAL 250.4251.3030 $11,2B1.09 Engineer 3 12 4 9 2 40 $3,506.40 Asst City Engineer 13 lB 33 $2,260.B3 Civil Engineer 1.5 17 2B.5 13 69 $4,519.50 Technician IV 4 2 B $494.08 Technician III 5 5 $270.65 Secretary 1.5 5.5 $229.63 TOTAL FUND 250 $11,281.09 . . . ENGINEERING DEPARTMENT BILLABLE HOURS 2001 TOTAL PROJECT MONTHS TOTAL ENGINEERING FUND # NAME JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC HOURS ACCOUNT CODE EXPENSE TOTALS 99-(,a NOLDEILONG LAKE VILLAS 551-4552-3030 $6.490.99 Engineer 7 3 1 11 $964.26 Technician IV 6 3 2 11 10 10 9 82 $5.064.32 Technician III 2 2 7 $378.91 Secretary 2 $83.50 96.26H ANNEXATION.TROUT STREAM MITIGATION 551.4553.3030 $462.41 Technician III $378.91 Secretary $83.50 98-09 CREEKSIDE (Neal Meadows/Summerfield) 551.4555.3030 $456.85 Technician III 6.5 6.5 $351.85 Secretary 1 $41.75 Intern 1.5 3.5 $63.25 20.05 MUL8ERRYIWATER STREETS 551.4556.3030 $3.042.32 Engineer 3 1 1 5 $438.30 Technician IV 10 6 4 3 1 1 25 $1.544.00 Technician III 1 3.5 8 15.5 $839.02 Secretary 2 $83.50 Intern 2.5 1.5 5 $137.50 00.15 1I 350 NORTH HILL SEWER PROJECT 551.4557.3030 $43.699.68 Engineer 3 32 23 18 16 112 $9.817.92 Asst City Engineer 13.5 14 27.5 $1.884.03 Civil Engineer 24 51 71 42 118 19.5 40 371.5 $24.333.25 Technician IV 5 3 5 17 37 $2.285.12 Technician 111 20 16 4.5 6.5 1 48 $2.598.24 Secretary 3 10.5 11 6 14 4 48.5 $2.024.88 Intern 9 18.5 27.5 $756.25 01-11 2001 SIOEWALK PROJECT 551-4559-3030 $23.756.41 Engineer 13 10 4 3 41 $3.594.06 Asst City Engineer 15 17 $1.164.67 Civil Engineer 13.5 19.5 24 57 $3.733.50 Technician IV 4 4 3 7 4 3 28 $1.729.28 T echoidan III 4.5 12.5 27.5 49.5 8 104 $5.629.52 Secretary 5 35 15 14 11.5 7 94.5 $3.945.38 Intern 21.5 120 1.5 1 144 $3.960.00 99.02 1I 338 1999 STREETS - SOUTH 5th. 6th & 7th 551.4560-3030 $617.60 Technician IV 8 10 $617.60 97.21A 1I342 CURVE CR EXT/MKT STORMWATER 551-4561.3030 $2.630.35 Engineer 3 11 $964.26 Technician IV 11 5 18 $1.111.68 T echoician III 6 6 $324.78 Secretary 5.5 5.5 $229.63 01-10 1I 349 WILDPINES SAN IT ARY SEWER 551-4563.3030 $3.11 0.68 Engineer 4 $350.64 Civil Engineer 3 3 6 $393.00 Technician IV 8 9 4 22 $1.358.72 Technician III 8 4 14 $757.82 Secretary 3 6 $250.50 ENGINEERI.ARTMENT 81LLA8LE HOURS 2001 . . TOTAL PROJECT MONTHS TOTAL ENGINEERING FUND If NAME JAN FE8 MAR APR MAY JUN JUL AUG SEP OCT NOV DEC HOURS ACCOUNT CODE EXPENSE TOTALS 99.12 1I 343 62ND STREET WATERMAJN 551.4564.3030 $1,081.16 Technician IV 10 4 14 $864.64 Technician III 4 4 $216.52 98.08 1I 339 WILKINS STORM SEWER 551.4565.3030 $1,412.85 Technician IV 18 3 22 $1,358.72 T echnidan III 1 1 $54.13 96-13 1I340 LILY LAKE WATER IMPROVEMENTS 551.4566.3030 $799.36 Civil Engineer 1 $65.50 Technician IV 10 $617.60 Technician III 1 $54.13 Intern 1.5 1.5 $41.25 Secretary 0.5 0.5 $20.88 01-14 MYRTLE STREET OVERLAY 551.4567.3030 $3,219.73 Engineer 2 2 $175.32 Civil Engineer 14 1 1 16 $1,048.00 Technician III 22.5 3 6.5 32 $1,732.16 Secretary 1 4 1 6 $250.50 Intern 0.5 0.5 $13.75 00-16 COUNTY ROAD 15 WATER MAIN 551.4570.3030 $29,079.53 Engineer 6 4 19 $1,665.54 Asst City Engineer 4.5 4.5 $308.30 Civil Engineer 34 19 16 15.5 8.5 3 96 $6.288.00 Technician IV 13 7 13 31 54 14 6 7 5 168 $10,375.68 Technician III 7 5 46.5 93 4.5 3.5 3 2 164.5 $8,904.39 Intern 0.5 0.5 $13.75 Secretary 12.5 8.5 1.5 36.5 $1,523.88 01-02 AMUNDSON DEVELOPMENT 551.4571-3030 $13,864.68 Engineer 6 6 11 3 6 2 4 4 4 3 62 $5,434.92 Asst City Engineer 8 12 3 23 $1,575.73 Civil Engineer 3 4.5 6 9 10 37.5 $2,456.25 Technician IV 29 12 48 $2.964.48 T schnici." III 11.5 9 22.5 $1.217.93 Intern 1 $27.50 Secretary 3.5 4.5 $187.88 . ' 00-12 US HOMES/COVES/SETTLER'S GLEN 551.4572.3030 $31.715.29 Engineer 14 17 25 8 17 4 6 5 3 115 $10.080.90 Asst City Engineer 4 7 $479.57 Civil Engineer 13.5 14 11.5 2 3 3 3 2.5 52.5 $3.438.75 Technician IV 8 7 15 12 25 17 16 39 21 17 21 12 210 $12,969.60 Technician III 2 4 2 1 3.5 2.5 23 20.5 8 6 8 80.5 $4,357.47 Secretary 2 3 2 1 8 $334.00 Intern 2 $55.00 01-24 CURVE CREST EXT . LEGENDS 551.4573-3030 $2,230.74 Engineer 1 1 $87.66 Asst City Engineer 15 15 $1,027.65 Technician IV 4 4 $247.04 Technician III 14.5 14.5 $784.89 Secretary 2 2 $83.50 ~ ENGINEERINGaTMENT BILLABLE HOURS 2001 . . TOTAL PROJECT MONTHS TOTAL ENGINEERING FUND . NAME JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC HOURS ACCOUNT CODE EXPENSE TOT ALS 01.QZ 2001 STREETS CROIXWOOD 551.4574.3030 $3,314.BO Engineer 7 7 $613.62 T eehniden IV 14 14 $B64.64 T echnicis" III 26 6 32 $1,732.16 Secretary 0.5 2.5 $104.3B 00.13 INDUSTRIAL PARK STREET LIGHTING 551-4577-3030 $2,937.31 Engineer 2 3 $262.98 Asst City Engineer 22 9 31 $2,123.81 Technician 111 4 4 $216.52 Secretary 2 6 8 $334.00 96-19 PUBLIC WORKS FACILITY 551.4578-3030 $8,587.55 Engineer 33 33 $2,892.78 Technician IV 3 6 9 $555.84 T echnicia" 111 1.5 2.5 2 5 13 37 61 $3,301.93 Secretary 1 22 7.5 4.5 4 5 44 $1.837.00 00.11 LI 348 Curvecrest Ext. BRADSHAW ADON 551-4581-3030 $50,041.92 Engineer 4 3 4 16 3 4 6 6 64 $5,610.24 Asst City Engineer 12 4.5 16.5 $1,130.42 Civil Engineer 1 8 34 26 6.5 12 4 14.5 106 $6,943.00 Technician IV 14 29 68 58 19 17 4 7 37 65 20 11 349 $21,554.24 Technician III 18.5 55.5 8 5 5.5 47 81 18 3 241.5 $13,072.40 Intern 3 3 $82.50 Secretary 10.5 16.5 1.5 39.5 $1,649.13 96.26F MCKUSICK RAVINE (Mulberry Pt Stormwater) 551.4588.3030 $36,182.15 Engineer 11 27 4 10 15 8 3 11 8 107 $9,379.62 Asst City Engineer 4 6 $411.06 Civil Engineer 2 3.5 16.5 22 $1,441.00 Technician IV 31 19 11 17 45 74 46 32 31 11 319 $19,701.44 T echnicia" III 6 2 37 40.5 5 3 93.5 $5,061.16 Secretary 1.5 1 1 4.5 $187.88 TOTAL FUND 551 $268,734.31 99.20 LIFT STATIONS 700-4700-3030 $4,477.39 Technician IV 14 3 3 10 6 13 67 $4.137.92 T echnicia" 111 4.5 ' '1 5.5 $297.72 Secretary 1 $41.75 TOTAL FUND 700 $4,477.39 TOTAL PROJECT HOURS 501.5 499.5 566.5 703 845.5 623.5 649.5 744.25 578 766 605 577 7659.25 $289,093.83 BILLABLE 100-3575-0100 credit $289,093.83 $104,778.33 MISC $62.744.64 GEN FUND $456,616.79 TOTAL 85 SEVENTH PLACE EAST, SUITE 100 SAINT PAUL, MN 55fOI2887 651. 223.3000 FAX: 651. 223.3002 E-MAIL: advisors@springsted.com F I FEB 1 ~ 2002 bY ./7 . SPRINGSTED Advisors to the Public Sector February 15, 2002 The Honorable Jay Kimble, Mayor Mr. Larry Hansen, City Administrator Ms. Sharon Harrison, Assistant Finance Director City of Stilllwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor Kimble, Mr. Hansen, and Ms. Harrison: . We appreciated working with you as your advisor on your recently completed bond issue. We deeply value our relationship with the City of Stillwater. We trust the results of our involvement in the process and the ultimate project met your objectives. We take great pride in serving our clients. While we are confident the service you received met your expectations, we are always looking for ways to improve. If you have any suggestions or comments, please contact me to discuss your ideas. If you would like information on the bond markets, interesting projects completed by similar jurisdictions and additional Springsted services, we invite you to view our Website at www.springsted.com.. Once again, thank you for allowing us to assist you on this project. We look forward to working with you in the near future. ~ c.-- avid N. MacGillivray Chairman of the Board (651) 223-3068 dmacgillivray@springsted.com mp Ms. Brenda A. Krueger, Project Manager . CORPORATE OFFICE: SAINT PAUL, MN . Visit our website at www.springsted.com IOWA > KANSAS . MINNESOTA . VIRGINIA WASHINGTON, DC ' WISCONSIN . . . STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082-4806 (651) 439-1675 FAX (651) 439-0012 FYI Board of Trustees Meeting Agenda Tuesday, February 12,2002, 7 P.M. 1. Call to Order 2. Adoption of the Agenda A+ 3. Communications and Public Commentary I 4. Consent Calendar A A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report+ D. Other Activity Reports+ E. Web Site Usage Report* F. Director and Other Staff Reports+ G. Financial Report H. Policy Review - See 6 below 5. Fundraising Feasibility Study: Workshop Session with the City Council D+ -2/19/02,4:30 P.M. 6. Staff Technology and Internet Use Policy (Revised) A+ 7. Joint Purchase Agreement A+ 8. 2002 Mileage Rate - $.365 per mile (IRS Rate) A 9. 2002 Budget Situation A. Budget Cuts? B. Changes in PERA Coverage I+ I+ 10. MLA Legislative Day I* 11. Committee Reports 12. Director's Personnel Evaluation D 13. EXECUTIVE SESSION 14. Other 15. Adjournment If you are unable to attend this meeting, please call AJ1TI (ext. 17) before 5 P.M. on Monday, February 11, 2002. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed Agenda Item 4. A. STILLWATER PUBLIC LIBRARY 223 NORTH FOURTH STREET STILLWATER MINNESOTA 55082-4806 Board of Trustees Meeting Tuesday, January 8 , 2002, 7:00 p.m.. . Present: Bill Fredell, Bill Hickey, Richard Hodsdon, Dick Huelsmann, Victor Myers, Jessica Pack, Brian Simonet, Andrea Tipple. Absent: Mary Lou Rice. Staff Present: Lynne Bertalmio, Carolyn Blocher. 1. Call to order - The meeting was called to order by President Hickey at 7:00 p.m. 2. Adoption of the Agenda - The agenda was adopted after a motion by Hickey and a second by Hodsdon. 3. Communications and Public Commentary- Three communications from the comment box were shared. Three postcards received at the library were also shared that were regarding Internet pornography and filtering at the library. 4. Consent Calendar - A correction to the December consent calendar was made by Lynne Bertalmio. The correct amount for the December 2001 payment of bills was $27,770.42. The Consent Calendar was adopted including payment of bills for December 2001 of $46,568.49 and January 2002 of $11,547.39. The motion to accept was made by Hodsdon and seconded by Hickey. 5. Staff Technology and Internet Use Policy - Item was deferred. 6. Fundraising Feasibility Study Report by Bruce Binger - Mr. Binger presented a draft report of the study for the Board to review. The final study will be available the week of January 15th. An overview was provided and discussion followed. . 7. MLA Legislative Action- the platform was adopted. Legislative Day was discussed briefly. 8. Director's Personnel Evaluation. Deferred. 9. Nile Kriesel's Retirement Party. - All Trustees should be receiving an invitation to the event. It will be the evening of Saturday, February 9th in Stillwater. 10. Committee Reports - Deferred. 11. Other 12. Executive Session - Negotiations will go forward on January 9th with the union. Item was deferred until the next meeting for discussion. 13. Adjournment - The meeting adjourned at 8:35 p.m. . . STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082-4806 (651) 439-1675 FAX (651) 439-0012 ANNUAL MEETING Tuesday, February 12,2002 Immediately Following the Regular February 2002 Meeting I. Call to Order II. Adoption of the Agenda A+ III. Adoption of the Minutes of the 2001 Annual Meeting A+ IV. Review of 2001 1+ V. 2001 Committee and Other Assignments 1+ . VI. Adjournment . STILLWATER PUBLIC LIBRARY Minutes Annual Meeting 13 February 2001 The meeting was called to order by Acting President Bill Hickey at 8:52 P.M. The agenda was adopted as published. Minutes of the Annual Meeting of8 February 2000 were adopted. The nominated slate of officers was elected. Officers for 2001 and 2002 are: President Bill Hickey, Vice President Bill Fredell, and Secretary Mary Lou Rice. The Board received a report reviewing the library's accomplishments and disappointments in 2000. After reviewing 2001 Board committee appointments, the meeting was adjourned at 9:08 P.M. . . e NOT FOR PUBLICATION . STILLWATER PUBLIC LIBRARY 223 NORTH FOURTH STREET STILLWATER MINNESOTA 55082-4806 Tel: (651) 439-1675 Fax: (651) 439-0012 BOARD OF TRUSTEES - 2002 BILL HICKEY - PRESIDENT 1002 South Third Street, Stillwater MN 55082 Tel: home 430-2839 work 612-371-6414 fax: 612-332-3626 e-mail bhickey@)collaborativedesigngroup.com BILL FREDELL - VICE PRESIDENT 408 Quarry Lane, Stillwater MN 55082 Tel: home 439-5795 cell: 612- 889-1102 e-mail bfredell(Ci)aol.com MARY LOU RICE - SECRETARY 181 Bayberry Avenue Court, Stillwater MN 55082 Tel: home 439-0843 work 439-4629 e-mail ml.rice(Ci)mindspring.com . RICHARD HODSDON 1346 Sixth Avenue South, Stillwater MN 55082 Tel: home 439-7659 work 430-6119 e-mail hodsdon@co.washington.mn.us RICHARD HUELSMANN 12610 62nd Street North, Stillwater MN 55082 Tel: home 439-4300 VICTOR MYERS 1102 South Sixth Avenue, Stillwater MN 55082 Tel: home 430-9733 JESSICA PACK 113 Brick Street South, Stillwater MN 55082 Tel: home 351-9387 e-mail jessica(Ci)jpid.com BRIAN SIMONET 79 Maryknoll Drive, Stillwater MN 55082 Tel: home 439-8975 work 439-2110 e-mail bjsimonet@aol.com . ANDREA TIPPLE 1112 Second Street South, Stillwater MN 55082 Tel: home 430-3086 work 439-1234 February 2002 Term expires Dec. 31,2003 Dec. 31, 2003 Dec. 31, 2002 Dec. 31, 2002 Dec. 31, 2003 Dec. 31, 2004 Dec. 31, 2004 Dec. 31,2004 Dec. 31,2002 Stillwater Township February 14,2002 Chair:. Laabs 7:00 p.m. Regular Meeting, Stillwater Town Hall . Call To Order ~...a.:. Adopt Minutes: Approve Minutes: January 24, 2002 Regular Town Board Meeting Treasurer: 1. Claims & Checks 2. Board of Audit Requirement Attorney: 1. Town Hall Safety Planner: 1. Dwight Carlson Land Issue? 2. P1anning\Zoning Letter Engineer: 1. Ckrk: 1. Misc. Committees: 1. . People: 8:00 PM 1. Karen Richtman re: Recycling Plans Old Business: 1. New Business: 1. Review Annual Meeting Agenda 2. Town Hall Issues . Gutters . Furniture . Utility Sink On Order . Etc. Adjourn Notes: CLAIMS PLEASE . 02/03/2002 Pat BantU . . . .' ........ ~, i.~.'~ ::"'\~ .,~ .": ...~... -::. ':i~ - :1.' _....~, . ".. ...-.~.:.._. "',:.~~-CITY OF OAK PARK HEIGHTS Fa.csimi le TRANSMITTAL - to: All Parlies Indicated Below fa.x #: Various rB: February 12, 2002 City Council Meeting Agenda Dak February 8, 2002 p;lges: ~ (including this cover sheet) ~~~_~L_~~_~~___~~______~_~__~-~__________~~___ This 16 a group fax. please route to the individual indicated below. If you experience any problems with -!:his facsimile transmi~al, please contad: Julie Johnson at 439-4439. Council Meeting Correspondent Council Meeting Correspondent Mark Vierling, City Attorney Ken Hartung, City Adroinistra-l:or Larry Hansen, City Administrator Dennis PastIer, City Engineering Scott Richards, City planner Dave Mol, City Auditor Roben Brackey Mike Bell Dana J obnson} Administrator Mark Moilanen, Campus Dev. Dir. The Courier Newspaper Stillwater Evening Gazette Eckberg, Lammers, Briggs, Wolff & Vierling City of Bayport City of Stillwater Bonesb:oo, Rosene} Anderli1 & Associates Northwest Associated Consultants T autges & Redpath Co., L-I:d. Brackey West Developer Bayport Fire Chief Linden Healthcare Center VSSA LOCATI ON: RX TIME 02/08 '02 10:34 CITY OF OAK PARK HEIGHTS TUESDAY, FEBRUARY 12/ 2002 CITY COUNCIL MEETING AGENDA 7:00 P.M. 7 :00 p.m. I. Call to OrderlPledge of Allegiance/Approval of Agenda . 7 :05 p.m. II. Department/Council Liai~on Reports A. Planning Commission B. Parks Commission C. Cable Commission D. Waier Management Organizations E. Other Liaison/Staff reports 7:10 p.m. III. Visitors/Public Comment Recycling Award -,~ This is an opportunity for the public to addrc:sl! the Council with quc:stion.. or conoerns on issues not par\: of the rcgul:IX agenda. (Please limit comments to 3 minutes in length.) 7:10 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approval of City Council Minui:es - January 22, 2002 C. Approval of Lawful Gambling Application for Stillwater Elks # 179 . D. Approval of Mileage Reimbursement Increase Resolution E. Set Da.te for Spring Clean-up -April 27, 2002 F. Approve City of Bayport and City of oak park Heights Agreement for Fire Protection and Rescue Services and Authorize its Execution G. Set Date for Parly in the Park - August 6, 2002 H. Approval of Sunnyside Condominiums 1 & 2 Engineering Assistance 1. Receive Infor.manon on 2002 Grant Oppor!:unities J. Receive CDBG Housing Grant Application 7:15 p.m. V. Public HearinS-B Tobacco Compliance Check. Violation - Order to Show Cause 7:25 p.m. VI. New Business C. D. E. F. Brown's Creek Watershed Issues (Mayor's Request) City of Oak Park Heights and City of Lake Elmo Water Interconnection RFP (Mayor' B Request) Govemor's "Big Fix" and State Budget DeHci't D NR Water Use Repor!: Li:fI: Station Upgrade phase 1 2002 Planning Services Conn-act . A. B. LOCATION: RX TIME 02/08 '02 10:34 I. t:J...J/ "'-''-+ 8:03 p.m. VII. old Business . A. B. C. D. E. F. G. H. River Hills Retention Pond Neighborhood Meeting Ordinance 201 Ordinance 203 City Administrator J 01 DescripHon Government Training Services Opporlunities Shelter Design Contest for Autumn Hills Park Purchase of Park Benches Well #3 (Mayor's Request) 8:37 p.m. VIII. Adjournment Social gathor"ng at Joseph'$ Fam"/y R13staurant to follow -;1 . . LOCATION: RX TIME 02/08 '02 10:34 CITY OF OAK PARK HEIGHTS TUESDAY, FEBRUARY 12, 2902 CITI COUNCIL SPECIAL MEETING AGENDA 6:00 P.M. 6:00 p.m. 1. call to Order/Approval of Agenda 6:05 p.m. II. Executive Session/Labor Ne~otiationB 6:55 p.m. In. Adjournment '-'~ LOCATION: RX TIME 02/08 '02 10:34 . . . TOTAL P.04 Diane Ward From: Sent: al.. 0: ~ubject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, February 07,2002 11 :50 AM Wally Abrahamson Washington County Board Agenda - 2/12/02 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda February 12, 2002, 9:00 a.m. 1. 9:00 - Roll Call 9:00 Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any item on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Community Services Department * Richard Backman, Division Manager 411fxtend the Child Protection Citizen Review Panel through December 31, 2003 5. 9:20 - Assessment, Taxpayer Services and Elections * Stephanie Iverson, Accounting Supervisor Agreement with Ramsey County for Automated Processing of Property Tax Payments 6. 9:35 - Human Resources, Employee Safety & Risk Management * Judy Honmyhr, Director Paid Time Off Policy 7. 9:50 - Association of Minnesota Counties * Raeone Loscalzo, AMC Intergovernmental Relations Manager AMC 2002 Legislative Priorities 8. 10:10 - General Administration * Jim Schug, County Administrator 2002 Legislative Update 9. 10:20 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. .1. Board Correspondence 10:40 - Adjourn 1 ************************************************************************** Meeting Notices February 12 - Finance Committee 11:00 a.m., Washington County Government Center February 12 - Mental Health Advisory 4:00 p.m., Washington County Government Center . February 13 - Metropolitan 911 Board 10:30 a.m., 2099 University Avenue West * St. Paul February 13 * Metronet 12:00 p.m., 1619 Dayton Avenue * St. Paul February 13 * MICA 2:00 p.m., Kelly Inn * St. Paul February 13 - Rush Line Corridor Task Force 3:30 p.m., White Bear Lake City Hall February 14 - Community Services Advisory 7:30 a.m., Washington County Government Center February 14 - Metro TAB 12:30 p.m., 230 East 5th St. Mears Park Centre * St. Paul February 14 - Central Corridor Coordinating Committee 3:30 p.m., 1919 University Avenue West * St. Paul * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washington County Board of Commissioners Consent Calendar * February 12, 2002 Consent Calendar items are generally defined as items of discussion, and approved in one vote. Commissioners may item(s) for discussion and/or separate action. routine business, not reqUiring. elect to pull a Consent Calendar The following items are presented for Board approval/adoption: Administration A. Approval of resolution, amend Resolution No. 2002-011 authorizing execution of the Natural Resources Block Grant Agreement with the State of Minnesota Board of Water and Soil Resources. B. Approval of revised Contract Administration Guideline (Policy No. 1201). C. Authorization to waive the fee for the use of the Historic Courthouse in the dedication of the proposed Veterans Memorial in Stillwater tentatively scheduled to be held September 29, 2002. Assessment, Taxpayer Services & Elections D. Approval of 2001 assessment, valuation and classification change list. E. Approval of on sale 3.2 percent malt liquor license for the Fireman*s BaIlon February 23, 2002 at the Scandia Community Center. Community Services G. Approval of amendment for cost of living increase for Eastern Minnesota State Inc. to provide Assisted Living Plus Services . Operated F. Approval of contract with Green Gables, to eligible Washington County residents. 2 Systems who provides waiver services for persons with developmental disabilities. H. Approval for the Directors of Community Services, Public Health and Court Services to sign and enter into Interagency Agreement for Children*s Mental Health Collaborative Services. .. Approval of contract with East Suburban Resources to provide day training and abilitation for persons with developmental disabilities for calendar year 2001 and 2002. Court Services J. Approval to renew 2002 contract with Dakota County for provision of secure juvenile detention beds services. Transportation & Physical Development K. Approval of resolution, final payment to Tower Asphalt, Inc. in the amount of $147,265.54 for CSAH 12 and 15 road construction. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3 A Publication of TRANSIT FOR LIVABLE COMMUNITIES - Covering the Twin Cities Region and Greater Minnesota January 2002 TlC launches Transportation Choices Network A Stronger Voice for Supporters of Transit egislators often tell TLC that they simply don't hear from transit users and advocates. In response, TLC has launched the Transportation Choices Network in collaboration with the Alliance for Metropolitan Stability. The mission of the Network is to build a gTOUp o~citizens who support greater transportation choices, including expanded bus service, rail transit, options for bicyclists and pedestrians, and well-maintained roads. The Network provides citizens with information and ways in which to inform decision makers about community needs and the importance of transportation choices. In September 2001, TLC hired project intern Kris Gruba to initiate the organizing efforts, which began with distribution of outreach material at Metro area park-and-ride locations. In November, TLC hired part-time organizer Michelle Rosier to work with TLC volunteers. With the blessing of mild weather through the end of the year, the Network crew distributed over 12,000 flyers at almost 100 sites throughout the region. 12,000 FLYERS DISTRIBUTED AT PARK & RIDES FUTURE OUTREACH PLANNED Distributing flyers at park-and-rides was just the first ~. phase of building the Network. The next y.~ 'r;' step involved face-to-face outreach r<~,' ~ ~,,' ',:El., with transit riders at bus stop~ in t.he \ 0 \J! \~t two d~wntowns and at the Un~verslty ,\..... - ,.a,J. '" of Mmnesota. Future plans mclude --'1-=::~ working with employers who partici- pate in the Metropass program and building relationships with area organizations that serve people who rely on public transit for access to jobs and services. FORD AND MCKNIGHT FOUNDATIONS ARE FUNDING NETWORK The Transportation Choices Network is funded in part by grants from the Ford and McKnight foundations. In creating the network, TLC has worked closely with a number of organizations including Metro Transit, the Metropolitan Council, the Minnesota Valley Transit Authority, Maple Grove Transit, Plymouth Metro Link, Southwest Metro Transit, the Alliance for Metropolitan Stability, the Minnesota Public Transit Association and others. For more information about the network, or to join, please contact TLC at 651-767-0298 or email tIc@tIcminnesota.org. TLC volunteers Caroline Beach (pictured) and Anna Ahrens spent six weeks distributing over 12,000 flyers at almost 100 park-and-rides. Former Board Chair laverny- Rafter Heads . :~o~~ '""oyR'/t" one of TLC's founding board members, recently accepted a position with the Government Accounting Office in Washington,D.C. David most recently served as Board President and his expertise in urban planning and transportation were invaluable to TLC's success- ful growth over the last five years. David reports that he now lives just a few blocks from a Metro station and that he rides Metro to work every day. Best wishes to David and his wife Florence in their new endeavors! Wed., Feb. 27th 4:00 - 6:00 p.m. 624 Selby Ave. St. Paul (Corner of Selbv & Dale, 2nd Floor! Accessible by bus lines 21 and 651 Enhanced Web Site - www.tlcminnesota.org TLC supporters who have had the opportunity to check out TLC's web site recently will notice that it has been signifi- cantly improved and updated. Thanks to some help from a class at the Minneapolis Technical College, the site now has database capacity. Recent staff additions at TLC will allow staff to dedicate the time neces- sary to maintain a more .informative web site. Keep watching for future enhancements. New Executive Director, Organizing Staff at TLC TLC's staff tripled in September with the hiring of new Executive Director Lea Schuster and organizing staff Kris Gruba and Michelle Rosier. Lea most recently served as the Executive Director of the Minnesota Public Interest Research Group (MPIRG), where she managed legislative and grassroots campaigns for investment in renewable energy and affordable housing. In her life before non-profits, Lea was an attorney for unions, employees, and non- profits. Kris Gruba has spent the last three years with the Community Empowerment through Learning and Leadership (CELL) program at the University of Minnesota, which he helped create and where he served as a Program Advisor. Part-time organizer Michelle Rosier most recently managed the Minnesota Youth Vote project. Part time intern Ben Owen is compiling research on regional trans- portation funding programs, among other projects_ Barb Thoman and John DeWitt will continue to share the position of Program Director. Lea Schuster, new TLC Executive Director TLC Awarded McKnight Foundation Funding Last spring, the McKnight Foundation awarded TLC a two-year grant to support TLC's transportation reform agenda. Funded projects include the creation of the Transportation Choices Network (see page 1), development of a Citizens' Agenda for Transportation (see page 3), plus continued transportation research and public education. This support, in conjunction with earlier grants from the McKnight, Joyce and Ford Foundations, will fund a major portion of TLC's activities for the next 18 months. TLC is also partnering with the Minneapolis Center for Neighborhoods in a McKnight funded project sponsoring a Pedestrian Safety and Traffic Calming Demonstration Project and Policy Initiative. The Project's other partners are the Capital City Traffic Calming Alliance and the City of St. Paul. The project will include Safe Routes to School and Neighborhood Pace Car programs, and research on ways to improve pedestrian safety. IITwelve Anti-Transit Myths: A Conservative Critiquell Available In July, the Free Congress Research and Education Foundation published "Twelve Anti-Transit Myths: A Conservative Critique." This report, which also includes critiques of a number of "lesser" myths, is particularly valuable for the Twin Cities region since supposed conservatives lead much of the opposition to transit, and light rail in particular. The 70-page report is clever and entertaining, but also thoroughly referenced and footnoted. Some of the myths addressed include: . Light rail has been a failure everywhere . Transit does not relieve congestion . Where transit is needed, buses are better than rail El January 2002 - Transportation Choices . It would be cheaper to lease or buy a new car for every rider than to build a new light rail system. TLC has distributed several hundred copies of this report to local public officials and policy makers, but we have a few left. If you would like a copy, contact our office. TLC Begins Work on Citizens' Transportation Agenda Agenda linked to national New Transportation Charter from the Washington D. C.-based Surface Transportation Policy Project (STPP) . TLC has begun work on a Citizens' Transportation Agenda for the Twin Cities region. This agenda will identify strategies to improve transportation planning and spending. In February, TLC will begin meeting with other organizations and agencies whose programs and constituents are significantly affected by our current auto-dominated transportation system. TLC will incorporate the input from these organizations into the Citizens' Transportation Agenda. The Citizens' Agenda will be used as a starting point for change at the st!)te, regional, and local levels. '\ TRANSPORTATION AGENDA TIED TO FEDERAL FUNDING EFFORTS Over the last half year, the Surface Transportation Policy Project (STPP), a research and policy organization based in Washington, D.C., has involved dozens of groups across the country in the formulation of its New Transportation Charter. The Charter will be the basis of STPP's work in supporting the reauthorization of the Transportation Equity Act for the 2] st Century, sometimes referred to as "TEA-21.n TEA-21 is the current six-year federal transportation funding bill which passed in 1998 and must be re-authorized in 2003. Many refer to the upcoming bill as "TEA-3.n TLC is one of STPP's partners in this effort. STPP's New Transportation Charter includes four general principles that advocates believe the. upcoming TEA-3 legislation should follow: . Enhance Public Health, Safety, and Security: Our transportation system should provide a secure travel environment, protect all users, use all available methods to reduce deaths and injuries from crashes, promote healthy air and water quality, provide access to essential destinations, continue to operate during emergencies, encourage he<llthful physical activity, and reduce stress. . Promote Social Equity and Build Livable Communities: Transportation investments, services, and incentives should be socially equitable and strengthen civil rights, enable people to gain access to good jobs and services, and support wealth creation. They should' also enhance the quality, livability and character of communities and supportredevelopment without displacement. The transportation system should allow every Americanto participat fully in society whether or not they own a car and regardless of age, ability, ethnicity, or Income. . Promote Economic Prosperity: Transportation investments, services, and incentives should provide for the efficient and reliable delivery and distribution of goods and services to all markets; serve employer needs for recruitment and retention of a high-quality workforce, recognize efficient activity centers as the drivers of economic prosperity; and be redundant, resilient, reliable and resistant to shock. . Conserve Energy and Enhance the Environment: Transportation investments, services, incentives and decisions should meet our travel needs, promote economic prosperity, preserve and protect open space and agricultural land, scenic resources, and the integrity of natural systems and wild places; improve air and water quality; promote energy conservation and resource efficiency; and be part of the solution to climate change. Project Gathers Ideas from Citizens and Citizen Groups Working with citizen groups across the state, TLC will promote the principles of the New Transportation Charter, and investigate how our current transportation systern can be improved. TLC will then compile a report of the top policy and funding improvements recommended in the process. This Citizens' Agenda for Transportation will be used as an educational and advocacy tool for state legislation and for statewide and regional planning processes, including the Metropolitan Council's Blueprint 2030 revision. TLC will also coordinate with STPP to advocate for important improvements to the next federal transportation bill. TLC's plan will not designate where new roads and transit corridors should be built. Instead it will identify deficiencies in the current planning process (such as under-investment in transit and outdated road design standards) and promote strategies for developing a 21 st century transportation system for the Twin Cities region. To sign on to the New Transportation Charter go to STPP's web site atwww.transact.org. January 2002 - Transportation Choices El . The Twin Cities region expects to add almost a million new residents and 500,000 new jobs by 2030. Much of our region s growth today limits opportunities for walking, biking, and "'\ transit use, threatens our natural . resources, reduces housing affordability, and comes at a very high cost. Light rail transit will be a part of our region's future. The body shells for the Twin Cities' light rail vehicles are being assembled in Sahagun, Mexico. As body shells are completed they will be shipped to Vermont for final assembly. The first vehicle is scheduled to .arrive in the Twin Cities in October 2002 to begin testing. Blueprint 2030: Designing the Region's Future The Twin Cities Metropolitan Council is currently developing Blueprint 2030 - its overall growth and investment strategy for the Twin Cities metropolitan area. The Blueprint guides infrastructure investments in five key systems: highways, transit, parks, waste- water management, and airports. The final ver- sion should be approved by the Council in December 2002. The current Regional Blueprint was adopted in 1996 under a previous Counci I. The Met Council has identified a number of goals for its revision: The Twin Cities region expects to add almost a million new residents and 500,000 new jobs by 2030. Much of our region's growth today limits opportunities for walking, biking, and transit use, threatens our natural resources, reduces housing affordability, and comes at a very high cost. The Met Council is promoting public involvement as a key feature of the new Blueprint and TLC is making citizen input on transportation policy one of its top priorities, The Council lists four ways for the public to be involved in this important planning process for the region: as policy advisors, in community dialogues, through public input, and in a public hearing; . More closely aligning environmental, transportation, and community development goals, objectives, and policies. . Taking greater advantage of transportation investments as shapers of development. . Better protecting significant natural systems, environmental features, and agricultural lands. . Enhancing community livability, choices, and opportunities throughout the region. . Setting priorities and aligning regional investments to maximize the benefits of limited public resources. . Engaging citizens and stakeholder groups in shaping policy and implementation tools. To find out more about public opportunities for involvement check out the Council's web site at www.metrocouncil.org or call the Metropolitan Information Line at 651/602-1888. To find out more ways to work through TLC to encourage citizen participation on transportation and land use policy, contact the TLC staff. [] January 2002 - Transportation Choices At the Minnesota LEGISLATURE . Governor Ventura Supports Rail and Bus Bonding The 2002 legislative session is a bonding session, and the Governor's recent bonding request supports many proposed transit projects. The biggest single item is $120 million in general obligation bonds for construction of the Northstar commuter rail line. This project wiIl connect the Twin Cities to St. Cloud, running on existing freight rail tracks. A state commitment would leverage a higher federal investment, with some matching funds from local communities Midwest Regional Rail Plan ....~...'.F~'O~" 1<. f ~:<-> t;; ,~...,jf Midwest Regional Rail o Ra~ stations Bus stations - RaG serJice. iess than 11 Q MPH _ Raaserviceofllptol10MPH - Feeder bus service along the Northstar Corridor. If Minnesota does not come up with funding this session, it wiIl lose the federal funds already earmarked by Congress, and wiIl not be aIlowed to reapply until 2003 at the earliest. Although requested by the Minnesota Department of Transportation and strongly supported by TLC, the Governor's recommendation did not include bonding money for the next phase in planning for additional commuter and interstate lines. Although a similar high-traffic corridor from St. Paul to Hastings is targeted for commuter rail, this planning money for the "Red Rock" line was cut from the governor's request. Also eliminated by Governor Ventura is $10 miIlion for planning for the Minnesota link to the Midwest High-Speed Rail Project. Many advocates see such a system in the Midwest as part of the solution to our country's vulnerable dependence on one mode of intercity travel, the airlines. High-speed trains, which can travel at up to 110 miles per hour, would link the Twin Cities to Chicago in less than five hours. Midwest High Speed Rail creates a hub of high speed rail lines built around Chicago and would also serve such . cities as Detroit and St. Louis. It is believed that on trips 0 300-400 miles, high speed rail can compete with the airlines, thus relieving some of the pressure on our overburdened airports. The Governor also proposed additional bonding for the Northwest Metro Busline along the Highway 81 corridor to Osseo, an expanded bus garage at Snelling Avenue in St. Paul, and $10 miIlion under the Livable Communities Act which can be used for transit-oriented development. For additional information about TLC s legislative agenda see our website at www.tlcminnesota.org. Photo Enforcement of Red Light Running During the 2001 legislative session, the Minnesota Senate passed a transportation bill which included language aIlowing municipalities to use photo enforcement of red light running. Many cities have found photo enforcement to be an effective tool against red light running which is a serious problem in the Twin Cities region. The House transportation bill included no such provision and it was dropped in the transportation conference committee despite support from numerous municipalities and police departments. The chairs of both House Transportation Committees, Rep. Carol Molnau (R-Chaska) and Rep. Tom Workman (R-Chanhassan), argued against the provision. TLC wiIl continue to support photo enforcement, although consideration is not likely again until the 2003 legislative sessIOn. -~, .L <: \\~~-~ ,.1 ~ ~J F / January 2002 - Transportation Choices (J . Transportation Fundi. To understand the upcoming debates about the gas tax, vehicle sales tax, and transit and transporta- tion funding at the legislature this year, TLC has prepared an overview of the existing system, . which briefly describes some of the proposals up for discussion at the Capitol this year. A majority of the transportation funding in Minnesota flows into the Highway Users Tax Distribution Fund (HUTDF). All gas tax and license tab funds go into the Fund as do a portion of motor vehicle sales tax dollars. A half-century-old provision in Minnesota's Constitution specifies that the HUTDF can be used only for "highway purposes." To date, it has been assumed that this excludes any kind of transit, although many transit advocates, including TLC, believe transit that relieves congestion on Minnesota roadways should qualify. Further restrictions in the constitution stipulate that 62% of the funds must go to state highways, 29% to county roads, and 9% to municipal roads in cities with a population over 5,000. Because of the pop~1arity of gas-hungry SUVs and light trucks, and because of an increase in driving, funding to the HUTDF increased 60% during the past decade - a rate greater than population growth and inflation combined. AMNDOT has determined that 56% of its available funding _through the HUTDF shall go to meet out-state needs, leavmg 44% for the Twin Cities Metro area. Only allocations to special projects made by the Legislature are not subject to that split. There are five sources of state transportation funds today: l-STATE GAS TAX Minnesota's gas tax of 20 cents per gallon raised approxi- mately $604 million in 2000. All of the gas tax revenues go directly into the Highway User Tax Distribution Fund. 2-STATE LICENSE TAB FEES License tab fees, which raised $614 million in 2000, also go directly into the HUTDF. In 2000, the Minnesota legislature placed a cap on license tab fees which reduced revenues by about $175 million in 2001. 3-MOTOR VEHICLE SALES TAX (MVST) The sales tax on new vehicles and transfer fees on used cars raised approximately $500 million in 2000. The distribution of this money is determined by the Legislature and most recently all revenues have gone into the general fund. In 200], however, the legislature agreed to transfer 32% of ~VST to the HUTDF to replace the dollars lost with the cap Won license tabs. In addition, 24% of MVST replaced property B January 2002 - Transportation Choices tax funds formerly used to support transit operations in the Twin Cities region. The remaining 44% still goes to the state general fund. 4-GENERAL FUND General fund dollars have paid for roughly one-third of the cost of transit in the Twin Cities. In addition, general fund dollars have been used for special projects over the years. In 1998, the Legislature provided $40 million in general funds for the Hiawatha Corridor light rail line and another $60 million in 1999. In 2000, legislators approved $500 million in general funds for highway projects. 5-FEDERAL FUNDS Minnesota receives some $400 million in federal dollars each year. The majority of this money comes from TEA-21, the Transportation Equity Act for the 21 st Century. The Metropolitan Council, through its Transportation Advisory Board, and the MN Department of Transportation control the disbursement of federal money in the Twin Cities region. Perceived funding needs & potential funding sources: MnDOT's Metro area highway plan (called the Transportation System Plan 2001) argues for an additional $9.4 billion in highway spending for the Metro region through 2025. The Met Council predicts additional transit needs of $5.3 billion through 2025. With a $2 billion state budget deficit, there are a limited number of potential sources of money for additional transportation spending. Virtually all current proposals are variations based on one or more of the first three sources listed below: .. INCREASE/INDEX THE GAS TAX A number of Minnesota leaders, including the Governor in his recent "Big Fix" proposal to close the budget deficit, propose raising the gas tax for the first time since 1988. Proposed increases range from 3.5 to 10 cents per gallon, with some proponents suggesting that the tax be "indexed", or allowed to increase with the cost of inflation. According to administration figures, a 5 cent increase with indexing would raise some $199 million per year. As stipulated by the Minnesota constitution, all funding would be put into the HUTDF. The Governor's proposal to increase the gas tax by 5 cents would be offset by his plan to redirect money from MVST back to the general fund. Under his plan, the gas tax increases would substitute for MVST revenue that was supposed to . Minnesota A Primer Iln replace highway funding lost when license tab fees were capped. In the end, funding for highways would increase marginally in 2002, and would increase by about $60 million in the next biennium. Transit operating funding under Ventura's plan would decrease slightly. . off of the property tax. One proposal would use further MVST funding to eliminate the general fund support of transit operating costs and use the remainder of the MVST to establish a Transit Operating Fund and a Surface Transportation Mobility Fund. This proposal would allocate only 25% to 30% of this remaining money to transit. .. INCREASE MVST TO TRANSPORTATION While the 2001 legislature dedicated 56% of the MVST to transportation, those funds "backfill" highway money lost with the license tab cap and with the shift of transit funding Sen. Dick Day may seek a constitutional amendment to dedicate 100% of the MVST to transportation with a 70-30 highway-transit split. It's unclear how this proposal interacts with the 56% of the MVST that has already been dedicated. How does transportation get funded in Minnesota today? (2002 Estimates) Notes: 1. Highway User Tax Distribution Fund {HUTDF\- This half-century old mechanism in the state constitul1on restricts expenditures from the fund to "highway purposes" which has traditionally meant rubber tires on asphalt or concrete and no transit The HUTDF also mandates that 62% of the funds go to state highways. 29% to county highways, and 9% to municipal roads 2 MnDOT has determined that 56% of its funding shall go to outstate Minnesota and 44% to the Twin Cities region. 3. Federal transportation funds in the Twin Cities are disbursed by the Met Council through the Transportation Advisory Board and its Technical Advisory Committee and MnOOT 4. The legislature regularly allocates general funds to transportation projects In 1998, $40 million was allocated for the Hiawalha Corridor Light Rail Line followed by $60 million in 1999 In 2000. $500 million was allocated for highway prOJects. 5. Includes Metro Transit. the Opt-Outs, transit planning. and community based and contracted regular routes, but not Metro Mobility Graphic prepared by TLC. January. 2002 ... RAID THE TOBACCO TRUST FUND Rep. Tim Pawlenty has proposed an even more speculative funding proposal to raid future payments from the 1998 tobacco litigation settlement to fund transportation investments. Pawlenty claims the state could sell some 25 years of tobacco payments worth about $200 million per year for roughly $1.5 billion in cash today, satisfying about three years of MnDOT's "unmet needs." The $200 million each year would leave a hole in the general fund which, accor. to Pawlenty, would be filled by expec growth in state receipts. The $1.5 billion would be dedicated exclusively to road projects, with no funding plan for transit. This plan would deprive Minnesotans of funding for health care while increasing driving and its negative impacts on air quality and health. ... INSTITUTE A REGIONAL SALES TAX FOR TRANSIT OR TRANSIT /TRANSPORTATION Many regions use a regional sales tax to fund public transit. Those taxes range from 1/4 cent in San Diego and St. Louis, to one cent in Atlanta, Cleveland, Dallas, and Houston. ... REINSTITUTE THE REGIONAL PROPERTY TAX FOR TRANSIT Property taxes pay for a significant portion of city and county spending on roads and traffic management. Cities and counties that may wish to spend more on public transit should be allowed to do . See Transportation Funding, back pa January 2002 - Transportation Choices D More Highways: The Cure or Cause of Increasing Congestion? . Do we add lanes to nearly all segments of the highway system as some legislators and MnDOT propose to do . . . . . . or do we significantly Increase our commitment to transit, biking, walking, parking management, travel demand management, and other transportation alternatives? . Almost every year, the Texas Transportation Institute (TII) releases an Urban Mobility Report in which it calculates traffic congestion levels in cities around the US. In general, the report has documented growing congestion across the country. When this story hit the local press last spring, newspaper and radio coverage focused on only the rate of congestion increase in the Twin Cities - not what it means and what cities can do about it. Let's talk about those questions. For the last three decades the solution for increasing traffic congestion has been more and wider roads and highways. This has certainly been true in the Twin Cities as in most major metropolitan regions around the US. How is this strategy working? Using data from the TTI and the Federal Highway Administration, TLC compared the Twin Cities with five similar regions - growing metropolitan areas without barriers to expansion such as oceans or mountains. Lane miles per capita and annual delay due to congestion were compared with the Twin Cities. The results appear in the table below. As the table shows, all of these regions have significantly more lane miles of highway per capita than the Twin Cities yet all have significantly more congestion than we do. The TII Mobility Reportreinforces this data with its conclusion that highway expansion can only slow the rate at which congestion grows. An interesting comparison can be made between two cities that did actually reduce congestion between 1989 and 1996 - Houston and San Francisco. Houston added nearly 16% in lane miles per person and reduced its congestion by 1.7%. San Francisco added almost no roads, just 0.8% in lane miles per person, and reduced its congestion level by 2.2%. Why don't added lanes reduce congestion? The culprit is called "induced demand"- the phenomenon "lfyou build it, they will come." The results of numerous studies show that if a region increased its lanes of freeways and arterials by I 0%, the travel on those roads would increase: . by 2% to 5% within a year as people changed their driving behavior, and . by 5% to 10% within 5 or more years as land use patterns also began to reflect the presence of this new capacity. (Source,' ICF Consulting literature search on induced demand conductedfor TLC in 2001.) In sum, new driving would absorb between half , and all of the added capacity in about five years. The question for our region is what we do about this increasing congestion. Do we add lanes to nearly all segments of the highway system as some legislaors and MnDOT propose to do, or do we significantly increase our commitment to transit, biking, walking, parking management, travel demand management, and other transportation alternatives? For more information on the Mobility Report, check the web at www.tti.tamu.org. For more information on induced demand literature and the ICF Consulting study, please contact TLC 36% more Denver (] January 2002 - Transportation Choices 21% more 18% higher MnDOT Begins Commuter Coach Service to Elk River Last session, the Minnesota legislature funded a two-year demonstration project providing luxury motor coach service between Elk River, Coon Rapids, and Minneapolis Service began on October 1 st with eight runs per day to Minneapolis' Fifth Street Transit Station between 530 AM and 800 AM. and eight return trips from 300 PM to 6:00 PM The new service is being provided in the Northstar Corridor, along congested highways 10 and 47 corridors, where it provides a convenient alternative to driving. Ridership began at just over 100 riders per day and more than tripled by the end of 2001. This is the same corridor that the Northstar Commuter Rail Line will serve if state funding is secured for construction. Northstar commuter trains are predicted to carry some 10,000 passengers per day between Minneapolis and the Rice/St. Cloud area when service begins in December of 2005. The Governor has proposed $120 million in state bonding for Northstar rail in the current legislative session. State money would leverage previously earmarked federal dollars. For more information about Commuter Coach service, go to wwwcommutercoach.org ." "First Spike" Driven in New Hiawatha light Rail line Minnesota's first light rail project hit an important landmark in December- thirty percent of the project has been completed, and it's on time and within budget. At a "First Spike" ceremony on December 10, officials celebrated this accomplishment by allowing local and state leaders to ceremonially pound a spike into a length of the new rail line The "First Spike" event was purely symbolic as spikes are rarely used today Instead, rails are attached to concrete ties using stiff metal clips. These ties and rails will be saved and used again to celebrate the opening of the first section of the corridor in 2003. The "First Spike" ceremony was held in the new maintenance building for (I to r) Metropolitan Council Chair Ted Mondale, Governor Jesse Ventura, MnDOT Commissioner Elwyn finklenberg, Hennepin County Commissioner Peter McLaughlin, and then-Minneapolis Mavor Sharon Sayles Belton look on as Congressman Martin Sabo takes his turn driving in the first spike for the Hiawatha Light Rail Line. . (@ Rice Station & Layover Facility ~ UIIOIITHBTAR CORRIDOR COMMUTER RAIL "'0 Becker Station ~Bi9 Lake Station ~ Elk River Station & Maint. Facility 1n~~;~:t~~;s (Riverdale) Coon Rapids (Foley) Fridley Station the light rail vehicles. That facility. 6/l..'''.. Minneapolis NE Station just southwest of Interstate 94 and " ': . Cedar Avenue in Minneapolis, was . ... " Mpls. Downtown StatIOn enclosed just in time for winter. .. ~ Mild weather has also allowed ' Mpr;~. Paul IntI. Airport work on the bridge over Hiawatha ~Mall of America Avenue and 28th Street to progress. ~ Another critical element of the project is the tunnel under the Minneapoli. St. Paul International Airport. At the beginning of January, the tunnel bor machine was reportedly over 2000 feet into the first side of the 1.8 mile tunnel. "" ::r '" <3' '" '" t: ii} '" '<: g, ::t: 0;' ::;; 0> s- O> :;:> '" ",- ~ C> ~ '" Meanwhile, in Sahagun, Mexico the assembly of the train's body shells by the Bombardier Corporation is underway (see picture on page 4). The first prototype vehicle is scheduled to be delivered in October 2002 for testing. For more information on the project, check the Hiawatha Project Office website at www.dot.state.mnus/metro/LRT or the Metropolitan Council's website at www.metrocouncil.org/transportation/lrt/lrt.htm. Air Quality This Summer Was Worst in Over 20 Years On four separate days this summer, officials declared the air quality in the Twin Cities to be "unhealthy" for sensitive groups. Sensitive people include those with respiratory disease and asthma, but also include healthy individuals who are active outdoors, like athletes and children. These warnings from the Minnesota Pollution Control Agency (MPCAl are triggered when the Air Quality Index (AQll. a national index for reporting daily air quality in metropolitan areas, rises above 100 points The AQI reports air quality on a scale from 0 to 500 with higher points reflecting the greater danger. An AOI of 50 is considered good; an AOI of over 100 is unhealthy for sensitive groups; 150 and above is increasingly unhealthy for everyone. MPCA officials measure the presence of five different pollutants several times during the day: ground-level ozone, carbon monoxide, sulfur dioxide, nitrogen dioxide and small particles. This summ. ozone, which can harm the lungs, was the pollutant that tnggered the ale continued on page 10 January 2002 - Transportation Choices (] entinued from page 9 August 8th was the peak with a reading of 145 AOI, the highest level this region has seen since the 1970's. According to the Minnesota Pollution COlltrol Agency (MPCAl. mobile sources of pollution such as cars, trucks, planes, off-road vehicles, and lawn and garden equipment contribute sixty-one percent of the cancer risk of air toxics. "Point sources" such as coal plants and "area sources" such as wood stoves, gas stations and paint use make up the remainder. When the air is unhealthy, sensitive populations should remain indoors in air conditioned spaces. Athletes and children should exercise or play either early in the morning or later in the evening. You can help reduce unhealthy air pollutants by: · Using vehicles only if necessary ~ walk, bike, carpool or take a bus · Refueling vehicles in the evening when ozone levels are lower. · Using non-motorized equipment or using motorized equipment (Iawnmowers, leaf-blowers, etc.) in the evening. · Reducing electricity use. (Find the daily ADI on the MPCA's Web site atwwwpcastatemnus.) -, Uptown's new Transit Station at Hennepin near Lagoon. New Uptown Transit Station Opens Januar{ 17, 2002 marked the grand opening of what is expected to be one of busiest transit hubs in the Metro area - the new Uptown Transit Station at Hennepin Avenue north of Lagoon Avenue in Minneapolis. The station will serve nine routes (6, 12, 17,21,23, 28, 52C. 52U and 1911 Opening ceremonies were attended by Congressman Martin Sabo, Met Council Chair Ted Mondale, Hennepin County Commissioner Peter McLaughlin, and former City Councilmember Lisa McDonald, among others The station is a transfer and layover point for Lake Street buses. The 29th Street railroad bridge was widened to accommodate passenger shelters and 40m for pullover lanes that will be used by Hennepin Avenue buses. ssengers will be protected from the elements by canopies over the oarding area and open areas have motion-activated heating elements. The enclosed portions of the waiting areas are heated and cooled rn January 2002 - Transportation Choices The facility also has a driver's lounge, offices for transit supervisors and a substation for Metropolitan Transit Police officers, and a newsstand and coffee shop are planned. The station provides numerous bike racks and sits above the Midtown Greenway, where community activists hope to eventually run a historical neighborhood street car. Planning for the transit station began several years ago with a neighborhood design workshop attend by over 400 people _Iif~$;f" AMTRAK Last November, the Amtrak Reform Council (ARC) determined that Amtrak will not achieve financial self-sufficiency by the end of 2002. In consequence, Amtrak must draw up plans for its own liquidation and ARC must come up with a plan for a reorganized National Rail Passenger System. Some believe that any future rail system must be based on high speed rail most likely operating on the east and west coasts and in the Midwest using Chicago as a hub. The events of last September showed that our country's nearly total dependence on aviation for long distance travel has resulted in a vulnerable transportation system. As a result. Congress may take a much more supportive approach towards high-speed rail transportation, which can be competitive with air travel for distances up to 500 miles (See "Rail and Bus Bonding" article on page 5 for more information on the proposal to connect Minnesota to Midwest High Speed Rail) Portland's Rail Transit Continues to Grow Last summer, Tri-Met, the regional transit agency in Portland, Oregon, opened Airport MAX. a 5.5 mile light rail extension to the airport, and the City of Portland opened the five-mile Central City Streetcar. The Central City Streetcar connects Portland State University, just southwest of downtown, with Good Samaritan Hospital. just northwest of downtown, and crosses the light rail line in downtown Portland. The streetcar is seen as a circulator rather than a commuter system and most users ride for free. Ridership averages 6,000 to 8,000 riders a day, exceeding the 5,000 originally predicted The line was built by the city of Portland and is operated by Tri-Met. No A Portland, Oregon rail transit station Transl1orfafion Er Lana Use NEWS federal funding was required and the city purchased streetcars manufactured by Skoda in Czechoslovakia. These smaller, articulated vehicles are more amenable to the "in-street" running which characterizes the entire line. Last fall, Portland's light rail system set a new ridership record with 84,000 average weekday riders. Total bus and light rail ridership in Portland reached 300,000 daily riders in October, a seven percent increase over the previous October. Portland's transit ridership is higher than the Twin Cities' average of 245,000 daily riders, even though the Portland region is only two-thirds the size of the Twin Cities region. For more information on transit in Portland see wwwtri-met.org Denver's "T-REX" Project Takes Giant Step When transportation planners in Denver started looking at the region's highly congested Interstate 25 corridor southeast out of downtown Denver, they argued that they "had one last chance to do it rig[l.1." As a result, supporters put'~funding for both highway expansion and light rail on the ballot in 1999 Both measures passed with approximately a two-thirds vote. The region has just started a $1.6 billion project called T-REX that will add one highway lane in each direction plus a 19 mile light rail line to the corridor. Based on the success of its existing light rail lines, the Regional Transit District (RTD) Light rail in Denver, Colorado Yes! I wish to join nc. Please add my name to the mailing list Member contributions help support this newsletter and advocacy work. Name: Organization: Address: City: Phone: in Denver is proposing a program ca[led FasTracks. The goal is to build s. light rail lines and one commuter raillme by 2010. To fund Fas Tracks, R trying to put a proposal for a four-tenths of a cent sales tax increase on the ballot in November 2002. That would give Denver a full one cent sales tax for transit National Business Coalition for Rapid Transit Last spring, twenty business organizations from metropolitan areas across the U.S. formed a coalition in support of increased federal funding for public transit Coalition representatives met with congressional leaders and federal officials in Washington D.C last October. In a letter to congressional leaders, the coalition stated, "High capacity rapid transit has become a vit'll trans- portation investment strategy to provide effective alternatives to _Jtomobile commuting, cutting through overwhelming congestion, enhancing highway capacity for the flow of commerce, and improving workers' access to jobs." The Greater Minneapolis Chamber of Commerce and the Minneapolis Downtown Council are among the founding members. Transit Ridership Growing Faster Than Driving Transit ridership in the U.S. continues to show strong growth According to second quarter data fram the American Public Transportation Association (APTAl. overall transit ridership grew by 3 percent over second quarter 2000. Heavy rail (subway} showed the greatest increase - nearly 5% - with light rail close behind - 4.4 percent Commuter rail was slightly lower at 3.7 percent and overal[ bus ridership was up nearly 2 percent. Even more encouraging was the report that while transit ridership continued to grow in 2000, driving actually leveled off. According to APTA, in 2000, the number of transit trips grew by 3.5 percent, while figures from Federal Highway Administration show the number of miles driven remained flat for the first time in 20 years. State: Zip: E-mail: o Supporter: $25 0 Donor: $50 0 Other/Amount: o I would like to receive the newsletter. o I would like to receive~-mailalerts on transportation reform generally (roads, bike, walk, transit, etc,}... ... .: o I would like t9 Yeceiveecmail alerts on transit only. o I would like to volunteer (comments) Mailto:Transit for livable Communities 624Selbv Avenue St. Paul. MN55104 January 2002 - Transportation Choices m . TLC Office Unveiled at February 27th OPEN HOUSE . With a tripling of staff, TLC's move into its own, larger office space couldn't come at a better time. Located above the Mississippi Market on the corner of Selby and Dale, TLC shares a 2nd-floor office space with such cong~nial groups as the St. paur Neighborhood Energy Consortium, the Rondo Community Land Trust, the Neighborhood Recycling Corporation, and the Selby Consortium for Community Development. All TLC supporters are invit- ed to an office warming OPEN HOUSE to celebrate the new space on February 27th from 4 p.m. to 6 p.m. Transportation Funding continued from page 7 .. INSTITUTE A REGIONAL PAYROLL TAX A few cities use a regional payroll tax to fund public transit. Portland, Oregon has a regional payroll tax of .62%. Given the importance of transportation to a strong economy and the significant role that the work commute plays in congestion, a payroll tax for transit could be a reasonable funding source for public transit. The TLC Position: While TLC supports a gas tax increase to repair and maintain our roads and bridges as well as transit, we are concerned about raising funds for a massive highway expansion program with questionable benefits. When a region already has a well developed network of roads, as does the Twin Cities, additional roadway expansion provides few economic benefits that would justify the cost. While TLC strongly supports better maintenance of our state's local road systems, it opposes costly highway expansion that damages the environment and our rural communities. A much greater investment in alternatives to driving will make our region a better place to live and put us in a stronger economic position. TLC's position is that our region must invest approximately $150 million more each year in public transit. The transit system in our region is efficient but undersized. Transit investment will reduce the need for expensive roadway expansion and reduce the need for construction of expensive parking ramps. At most, the best of the proposals on the table will provide just a quarter of the $150 million needed annually; some provide nothing for transit. TLC also questions the wisdom of a narrow interpretation of "highway purpose." TLC advocates a broad reading of the constitutional language, which would allow HUTDF funds to be used for transit that relieves congestion on the highway system. To date, however, no funds have been allocated to transit projects. The result is a pattern of spending which reflects the needs 6f 1956, the date the constitutional provision was enacted, not the needs of a 21 st century community and economy, which demand flexibility and competition between transportation modes. ~ A much greater investment in alternatives to driving will make our region a better place to live and put us in a stronger economic position. For more information on TLC's position on transportation funding, go to our website at www.tlcminnesota.org NONPROFIT ORGANIZATION U.S. POSTAGE PAID MINNEAPOLIS, MN PERMIT NO. 27754 Mayor/City Council Member City of Stillwater 1372 S. Greeley St. Stillwater MN 55082 Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, February 14, 20022:38 PM Wally Abrahamson Washington County Board Agenda - 5/19/02 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda February 19, 2002, 9:00 a.m. 1. 9:00 - Roll Call 9:00 Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any item on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Public Hearing - Sheriff*s Office * Jim Frank, County Sheriff Jail Fees Charged to Inmates and Applicant Fingerprinting Fee/Excluding Jail Related Purposes . 5. 9:15 - Transportation and Physical Development * Dennis O*Donnell, Sr. Planner Direction on Updating the Wireless Communication Antennas and Towers Section of the Washington County Development Code 6. 9:30 - General Administration * Jim Schug, County Administrator Legislative Update 7. 9:40 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 9:55 - Adjourn 10. 10:00 to 10:30 - Board Workshop with Transportation and Physical Development Discuss the Parks and Open Space Commissions Recommendation for Priority Acquisition for Big Marine Park Reserve 11. 10:30 * 12:30 - Board Workshop with Transportation and Physical Development and Sheriff . 1 Review of Law Enforcement Center Security Equipment ************************************************************************** Meeting Notices February 19 - HRA Board Meeting 411f:30 p.m., 1584 Hadley Avenue North * Oakdale City Hall February 19 - Public Health Advisory Committee 5:30 p.m., Washington County Government Center February 20 - Plat Commission 9:30 a.m., Washington County Government Center February 20 - Metropolitan Transportation Advisory Board 2:00 p.m., 230 East 5th St., Mears Park Centre * St. Paul February 21 - Workforce Investment Board 8:30 a.m., Washington County Government Center February 21 - Extension Committee 5:00 p.m., 1825 Curve Crest Blvd. * Stillwater February 21 - Parks & Open Space Commission 7:00 p.m., Washington County Government Center * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washington County Board of Commissioners Consent Calendar * February 19, 2002 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. 411rhe following items are presented for Board approval/adoption: Administration A. Approval to set a public hearing for March 20, 2002 to take public comment on use of HUD HOME Investment Partnership Program funds for 2002. The Public Hearing will be held at the Shoreview Public Library. B. Approval of contract with Washington Soil and Water Conservation District to fund general operations and to allocate $47,200 of the Board of Water and Soil Resources Block Grant and County matching funds for Wetland Conservation Act Activities. C. Approval to appoint Jim Schug to the Washington County Library Board representing District 1 to a three-year term expiring December 31, 2004. Assessment, Taxpayer Services & Elections D. Approval to renew consumption and display permit for New Scandia Township, Scandia Community Senior Center for the period March 31, 2002 through April 1, 2003. E. Approval to renew on sale and Sunday liquor license for StoneRidge Golf Club, Inc. for the period April 1, 2002 to March 31, 2003. Community Services F. Approval of the first amendment to the Hennepin County Agreement A17811 with Hennepin County for the operation of the federal Airline Industry Dislocated Worker Project for the dates October 16, 2001 through September 30, 2003. 4IIrourt Services G. Approval of Amendment No. 1 to Grant No. 3962 for restorative justice grant funds from 2 the Minnesota Department of Corrections for the period of January 1, 2002 to June 30, 2003. Human Resources H. Approval of two 12-month Special Project Employment Counselor positions in the Department of Community Services. . Recorder I. Approval of the Plat of Sand Lake Overlook, New Scandia Township. Sheriff J. Approval of Change Order #3 to Service Agreement with Motorola. Transportation and Physical Development K. Approval of resolution, final payment to Tower Asphalt, Inc. in the amount of $135,903.71 for 2001 overlay road construction. L. Approval of resolution, award of modular furniture services to William J. Office Furniture, the lowest responsible bidder, conditioned upon the execution of a contact as approved by law. M. Approval of resolution, final payment to Cannon Construction, Inc. in the amount of $10,499.75 for building modifications to the South road maintenance shop. N. Approval of resolution, agreement to sign Minnesota Department of Transportation Agreement No. 81188, work order 6 for consultant services for the trunk highway 36 partnership study. O. Information only * Town road allotments as follows: Bay town Township, $8,535.21; Denmark Township, $9,977.63; Grey Cloud Township, $4,052.92; May Township, $14,477.86; New Scandia Township, $23,321.18; Stillwater Township, $12,806.57; and West Lakeland Township, $16,620.63. . P. Approval and execution of traffic signal maintenance agreement with the City of Woodbury. Q. Approval and execution of traffic signal maintenance agreement with the City of Forest Lake for the signal at Broadway Avenue (CSAH 2) and Everton Avenue. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 3