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Home My WebLink About2003-05-20 CC Packet . CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-11 Council Chambers, 216 North Fourth Street May 20, 2003 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of May 6,2003 regular meeting minutes 5. 6. which are not a part of tement or may give direction PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Presentation of retirement plaques to Margaret Seim OPEN FORUM The Open Forum is a portion of the Council meeting to address Coun the meeting agenda. The Council may take action or reply at the ti to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 3. City Clerk 2.Fire Chief 4. Director of Admin. 7. City Attorney , 8. City Administrator CONSENT AGENDA* 1. Resolution 2003-111, directing payment of bills . 2. Resolution 2003-112, Resolution Relati inanci of Certain Proposed Projects to be Undertaken by the City of Stillwater; Establishing C with Reimbursement Bond Regulations Under the Internal Revenue Code 3. Resolution 2003-113, approval of '6 the International Union of Opera' 4. Request for Capital Outlay mon 5. Request for Capital Outlay 6. Request to purchase com 7. Approval of Temporary On 2003 8. Application for lawful 9. Acceptance of Board 2002 .. 10. Request fori '~"., 6/16/03). 11. Request fl Bike Fes . 12. Appro PUBLIC HE 1. Case No. /03-12. This is the date and time for the public hearing to consider a request from Twin Cities Habita for Humanity, Inc., for a subdivision of one parcel, Lots 5 and 6, Blk 5, Holcombe's Addition, into two parcels of 7,500 square feet each in the RB, Two Family Residential District. Notices were sent to affected property owners and published in the Stillwater Gazette on April 4, 2003 (continued from the March 18 and April 1 , 2003 meeting) of Understanding between the City of Stillwater and Local No. 49 king lot ann/Stillwater Crossings Park Department r License for Church of St. Michael Parish Festival- June 7, mpt permit for raffle on September 7, 2003 - St. Mary's Church ommissioner's Financial Statement for period ending December 31, Banner for Stillwater Art Crawl requested by Art Reach (5/23/03- of Banner for Bike Race & Festival requested by Great River Energy 6/16/03). o Sell 3.2 percent malt liquor at Lily Lake Ballfields - Les Novak, applicant . UNFINISHED BUSINESS 1. Request for City Grant Match funds (tabled from 5/6/03 meeting) 2. Tax Increment Financing District No. 10 (3 resolutions) 3. Planning Commission recommendation on Trunk Highway 36 ,~~ \G~O(\ i'f \ 4. Approval of proposal for condemnation relocation services (Resolution) NEW BUSINESS 1. 501 S. 2nd Street Demolition Extension request (Mr. Castle property) . 2. Planning Commission request to rezone Old Athletic Field to open space . 3. Possible final plat approval for Liberty Village - Contractors Property Development Company (Resolution) 4. Change of November 4, 2003 City Council meeting date * All items listed under the consent agenda are considered enacted by one motion. There will be no separate discus citizen so requests, in which event, the items will be 0 separately. by the City Council and will be e items unless a Council Member or the consent agenda and considered PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS {continued} COMMUNICA TIONS/REQUESTS 1. Request to use sandwich boards for Art Crawl 2. Request for outside sales - Greater Stillwater Chamber of Comm 3. Request for financial support for Oak Park Elementary School Playgr COUNCIL REQUEST ITEMS STAFF REPORTS {continued} ADJOURNMENT . .. 2 . CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-11 Council Chambers, 216 North Fourth Street May 20, 2003 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of May 6,2003 regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Presentation of retirement plaques to Margaret Seim OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 7. City Attorney 8. City Administrator CONSENT AGENDA* 1. Resolution 2003-111, directing payment . 2. Resolution 2003-112, Resolution Relati by the City of Stillwater; Establishing C Internal Revenue Code 3. Resolution 2003-113, approval of the International Union of Opera!" 4. Request for Capital Outlay mone 5. Request for Capital Outlay mone 6. Request to purchase comp 7. Approval of Temporary On- 2003 8. Application for lawful gambling mpt permit for raffle on September 7,2003 - St. Mary's Church 9. Acceptance of Board of Water Commissioner's Financial Statement for period ending December 31, 2002 . g of Certain Proposed Projects to be Undertaken Reimbursement Bond Regulations Under the of Understanding between the City of Stillwater and rs, Local No. 49 king lot ann/Stillwater Crossings Park e Department License for Church of St. Michael Parish Festival - June 7, PUBLIC HEARINGS 1. Case No. SUB/03-12. This is the date and time for the public hearing to consider a request from Twin Cities Habitat for Humanity, Inc., for a subdivision of one parcel, Lots 5 and 6, Blk 5, Holcombe's Addition, into two parcels of 7,500 square feet each in the RB, Two Family Residential District. Notices were sent to affected property owners and published in the Stillwater Gazette on April 4, 2003 (continued from the March 18 and April 1, 2003 meeting) UNFINISHED BUSINESS 1. Request for City Grant Match funds (tabled from 5/6/03 meeting) 2. Tax Increment Financing District No. 10 (3 resolutions) . 3. Planning Commission recommendation on Trunk Highway 36 4. Approval of proposal for condemnation relocation services (Resolution) NEW BUSINESS 1. 591 S. 2nd Street Demolition Extension request (Mr. Castle property) 2. Planning Commission request to rezone Old Athletic Field to open space 3. Possible final plat approval for Liberty Village - Contractors Property Development Company (Resolution) 4. Change of November 4, 2003 City Council meeting date PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS 1. Request to use sandwich boards for Art Crawl 2. Request for financial support for Oak Park Elementary School Playground Project COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * . All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed the consent agenda and considered separately. 2 . . " ') . . . CITY OF STILLWATER COUNCIL MEETING NO. 03-10 May 6, 2003 REGULAR MEETING 4:30 P.M. OTHER BUSINESS Stillwater Summer ShakesDeare in Pioneer Park Mr. David Fox-Brenton explained the Stillwater Summer Shakespeare events planned for Pioneer Park. He stated that he has received approval from the Parks Board. He stated that he is not asking for a financial commitment but to discuss ways that the City may provide in-kind support for these activities. He also stated that he is seeking co- sponsorship with ArtReach Alliance, the Chamber, and Friends of Stillwater Parks. Mr. Brenton stated the use would be from August 4-10. He stated that the performances would begin on August 6, 2003. He also stated that he would provide an insurance certificate. He requested electrical hookups and the parking of a construction trailer next to the band shell. He stated they would be adding a temporary extension to the stage of the band shell. Councilmember Milbrandt stated that the Parks Board does not have a band shell policy and that the Board will be developing a band shell policy. Motions by Councilmember Rheinberger, seconded by Council member Milbrandt to co- sponsor the Stillwater Summer Shakespeare conditioned upon the receipt of an insurance certificate and allow the construction of a temporary extension to the stage. All in favor. WorkshoD with Librarv Mr. Bill Hickey provided Council with an update on the design phase of the Library Expansion. He stated that Miller Dunwoody Architects have been retained for this expansion and their preliminary feedback should be available after July 4. Mr. Dick Hillsman provided Council with an update on the fundraising for the expansion and stated they are well on the way with the fundraising. Councilmember Rheinberger expressed concern on the expansion regarding budget cuts from the State. He also stated that the operating budget of an expanded library would increase. He stated that the library might have to look at private donations to help the library operations. Lynne Bertalmio, Library Director stated that there have been preliminary studies done and the engineers state that the costs of utilities will not go up commensurate with the addition of square feet of the expansion. She stated that they are also looking at staffing City Council Meeting 03-10 May 6, 2003 l,: structures into the future and explained that with the design it will make staff more efficient and that they do not plan to add staff along with the expansion. . Councilmember Kriesel stated that statistics he received shows that the non-resident growth rate usage is higher than resident usage. He is concerned that City taxpayers are solely being asked to fund the expansion, however the expansion is for the growth of non-resident usage. He asked what has been done to address the long'-term growth situation with Washington County. Ms. Bertalmio stated that the figures she has were different than what Councilmember Kriesel has. She explained how residents and non-residents use the library. Councilmember Kriesel asked how the collections would be funded. Ms. Bertalmio stated that the expansion would not open with the shelves full. She stated that the Friends of the Stillwater Library are working on fundraising for collections. Mr. Hillsman stated that the Library Board has planned for thirty years into the future. Councilmember Kriesel stated that the expansion is necessary, however he is concerned about who is paying for it. Mr. Hillsman stated that $4M would be paid from other sources other than the taxpayers. Councilmember Milbrandt commended the Library Board for their work. He also state. that there are many amenities that the taxpayers pay for but are used by non-residents. Councilmember Kriesel expressed concern with growth rates for the library and who is paying for the expansion. He stated that $21,000 per month would be needed for the next 20 years to fund this expansion. He stated that there is no greater asset to a community than a library, but the issue is about fairness and who is paying for the funding of the expansion. Councilmember Rheinberger agreed with Councilmember Kriesel's concerns on the long-term growth and the costs to the residents, now and into the future. Mayor Kimble reviewed the history of funding and perception of building public facilities. Councilmember Kriesel stated there is not an easy answer, but he has to ask the tough questions. Mayor Kimble stated that one thing to look at is the age of the building and the infrastructure is old and the expansion, which includes these upgrades, which will save them money. He stated that with the private donations, 50 cents of taxpayer dollar nets 90 cents of improvements. He also stated that he is confident that the Library Board is . Page 2 of 14 'J . . . City Council Meeting 03-10 May 6,2003 looking in the right direction and should continue to do so. He also stated that Council is here to ask the tough questions and they will continue to do so. Councilmember Rheinberger stated that he is not saying that the expansion is not necessary he is concerned with long-term funding. Possible aooroval of obtainina orooosal for Stillwater North Main Street Housinq Infill and Pedestrian Connection oroiect Community Development Director Russell stated that for the past two years staff has worked with the developers of the Territorial Prison and Lofts of Stillwater sites and representatives of the Burlington Northern Railroad on the development of the housing infill sites and the purchase of the remaining railroad right-of-way. Mr. Russell explained the design concept for the Stillwater North Main Street Housing Infill and Pedestrian Connection Project. He stated that in 2002 the City applied for a Livable Communities Grant from the Met Council for $2M to assist with the project construction. He also stated that in order to proceed, additional design development and feasibility analysis should be done. He stated that the cost of the plan would be approximately $50,000 and can be funded with TIF District 10 proceeds. City Administrator Hansen suggested to Council to structure this expenditure as a loan. Motion by Councilmember Rheinberger, seconded by Council member Milbrandt directing staff to obtain proposal for Stillwater North Main Street Housing Infill and Pedestrian Connection Project. All in favor. Possible acceotance and imolementation of Stoo Sion Study Mr. Glen VanWormer of Short, Elliot and Hendrickson reviewed the stop sign report concerning all stop signs within the City. He stated that there are a number of locations throughout the City where stop signs could/should be removed. He also stated that there are some stop signs that are confusing or create problems because they are inappropriate for the area. Public Works Director Eckles stated that the recommendations of the report would be implemented over a period of time. Motion by Councilmember Milbrandt, seconded by Council member Rheinberger to adopt Resolution 2003-110, accepting and ordering implementation of stop sign report. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Page 3 of14 City Council Meeting 03-10 May 6, 2003 " Budqet Discussion - Police & Fire Police Chief Dauffenbach reviewed the proposed reductions in the Police Department. budget. He stated that his recommendation at this time would be to follow the 2003 reductions listed in his presentation. Fire Chief Kallestad presented Council with a detailed Fire Department Budget Reduction Proposal and reviewed the proposed reductions in the proposal. STAFF REPORTS Police Chief Dauffenbach stated that the Downtown Parking Program would be implemented on May 15, 2003. He also informed Council of a grant that is available for military leave that would help for overtime to cover someone on military leave. He also stated that the department applied and received a COPS grant; but that the terms of the grant include a department of 21 police officers and a commitment for a three-year employment period, which with current budget constraints would not be possible. Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger directing Chief Dauffenbach to apply for the Military Leave Grant. All in favor. Director of Administration Knauss reviewed the revisions to the personnel policy regarding Section 3-3, an employee may not hold a full-time and part-time job within the City simultaneously. . Public Works Director Eckles provided Council with an update on the McKusick Lake . Ravine project. City Administrator Hansen reviewed a request from Phil Mero, Red Bull Energy Drink to hold a Tommy Clowers FMX-travaganza in Lowell Park. He stated that the event would / be held on Wednesday, June 11 and that the request for the site would be an area 300' X 40', a hard surface that is fairly level and 680 feet of chain link fencing. Motion by Councilmember Milbrandt, seconded by Councilmember Kriesel to deny the request because of no review by the Parks Board and the City does not have 680 feet of chain link fencing and does not have the funds to purchase the fence. All in favor. City Administrator Hansen informed the Council that the City received the insurance check for the Territorial Prison. Mayor Kimble recessed the meeting at 6:35 p.m. . Page 4 of 14 .' . . . City Council Meeting 03-10 May 6, 2003 RECESSED MEETING 7:00 P.M. APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the April 15, 2003 regular meeting and executive session minutes and April 29, 2003 special meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Presentation of Annual Heritaqe Preservation Awards Mayor Kimble and Jeff Johnson, Heritage Preservation Commission, presented 2003 Heritage Preservation Awards for Facade of a Building - Daria's Grill & Malt Shop, Mike and Sandy Hudson; Signage Award - Brunswick Inn, Joele Hiers; Transition of a Building - Marx Wine Bar and Grille, Mark Hanson; Heritage Award - Brick Alley, Mike McGuire. Mayor Kimble thanked Sue Fitzgerald and the Heritage Preservation Commission for their work and commitment to the historical preservation of buildings within the City. Proclamation: Stillwater Fioure Skatino Days - Mav 9 & 10 Mayor Kimble proclaimed May 9 & 10,2003 as Stillwater Figure Skating Days. CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Council member Junker to approve the Consent Agenda. All in favor. Resolution 2003-97, directing payment of bills Approval of waiver of garbage and collection charges for application 2002-01 through 2002- 03 Resolution 2003-98, Approving Personnel Policy Amendments to Sections 3-3, 13-3 and 14-8; Addition of Section 14-10 Approval of transfer of municipal license from Stillwater Yacht Club to Stillwater Marina, LLC Resolution 2003-99, reapportioning special assessments for Parcel No. 29.030.20.44.0034 (1417 West Pine Street) Resolution 2003-100, approval of 2003 Art Fair Agreement Approval of Temporary On-Sale Liquor License for 2003 Lumberjack Days - July 24-27, 2003 Resolution 2003-101, approving Minnesota premises permit for gambling for John's Bar, 302 South Main Street, Stillwater, MN. Page 5 of 14 City Council Meeting 03-10 May 6, 2003 '" Application for lawful gambling exempt permit for raffle on June 7, 2003 - Church of St. Michael Application for lawful gambling exempt permit for raffle on May 16, 2003.- Parents for . Oak Park Resolution 2003-102, approval of McKusick Lake Boardwalk Improvements - Change Order NO.1 Approval of Central St. Croix Valley Joint Cable Communications Commission revised 2003 budget Resolution 2003-103, approving Minnesota premises permit for gambling for the Forest Lake Athletic Association at the St. Croix Music Cafe, 317 South Main Street, Stillwater, MN Resolution 2003-104, authorizing closing of fund Approval of request for outside merchandising - Tires Plus PUBLIC HEARINGS Case No. SV/03-01. Reauest from Tonv Mutter for a street vacation reauest for a 330-foot oortion of unimoroved Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimoroved North Sherburne Street. Community Development Director Russell reviewed the request for a street vacation request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne Street. He also stated that the Planning Commission recommended denial of the street vacation. He stated that a portion of the residence is on the City right-of-way. . Councilmember Milbrandt asked what a municipal license for the encroachment on City right-of way would mean for the property owner. City Attorney Magnuson stated that a license provides there are vested rights to the property owner and should the right-of-way ever be improved or used by the public that the property owner would have to remove the garage from the right-of-way without compensation. He stated that right-of-ways are to be held for the benefit of all of the people and that the Supreme Court has said that a vacation should not be done for the benefit of a single property owner. Mayor Kimble opened the public hearing. Mr. David Haak, 504 Owens Street, owns four lots in the area. He provided a history of the area and stated that the lots are buildable and there is the ability to hook up to sewer, but if the street were vacated he would have no legal access to his property. He stated he is against the street vacation. He also stated that another neighbor has built a rock garden on the right-of-way of Meadowlark. He stated that there has been trees cut down without permission from the City and fill placed in the area. He stated that he estimated 30 truck loads of fill were placed between May and June of last year which is . Page 6 of 14 City Council Meeting 03-10 May 6, 2003 illegal and when this happened it caused storm water to come into his garden and Mr. Mutter pumped the water out of the wetland which is also illegal. . Mr. Ronald Zaniewski, 1112 W. Linden, read a letter from Greg Solem, 1118 Linden stating that he was against the street vacation of both Meadowlark and Sherburne. Mr. Zaniewski stated he is opposed to both street vacations. He stated he owns three lots just below Mr. Haak's lots. He stated that he is not interested in building on this property but wants the area to be left alone. He stated that there is a sewer line in Meadowlark. He is also concerned about the dumping of the fill that caused runoff into the wetland. He felt that Mr. Mutter should pay for the land for his encroachment and it should not just be given to him. He is against the street vacation. Kenneth Kress, 403 N. Sherburne, stated that he is irritated at what was happening right under his nose. He stated that dump trucks would come at dusk and a bobcat would start. On weekends chainsaws would start up. He stated that he has contacted the DNR and they came out and looked at the situation. He stated that he is quite sure that the trees that were planted are on Sherburne Street, that seems to be a barrier for the property owner. He stated that the trees that were cut down were not cut down legally. He stated that the Browns Creek Watershed District and Minnesota Pollution Control Agency is also interested in this situation. He stated he was concerned that the fill placed in this area may be contaminated because it is unknown where it came from and there was no erosion control. He requested careful consideration of this request and to preserve this area as a nature area. . Mr. Haak stated that whoever sold Mr. Mutter the land should bare some of the responsibility for this situation because the owner knew that his garage was on City right-of-way. He stated that his lot is large enough to remove this garage and put it somewhere else on the lot. Mr. Tim Luell, 503 North Center Street, stated he is in favor of the vacation of Meadowlark. He stated he was for the vacation of Sherburne because his driveway enters the easement, however he could not find any license for this driveway. He stated that he wishes that the vacation be preserved as it is and that a trail would go right in front of his property. Mr. Luell stated he asked the City for a permit and it was granted to place the rock garden on his property and right-of-way. Mr. Tony Mutter,applicant, stated that the reason he wanted the vacation is because his driveway and a neighbor's driveway crossed Meadowlark. He stated that Meadowlark was not being maintained, it was being used as a dumpsite and they got rid of the debris. He also stated he heard that there may be plans to put a trail or road through this area. Mr. Mutter stated that in response to the filling and cutting of trees he did not know he needed permission to cut trees. He stated that the question of fill relates to where the ravine starts and where does it end. He stated that he had deep holes, high and low . Page 7 of 14 City Council Meeting 03-10 May 6, 2003 '. and that is all he filled in. He stated that he wants the pristine and wildlife area and this is exactly why he wants Meadowlark vacated. He stated that a trail or road would devastate the area. He stated that the area filled was IEmd, not the ravine area. Mr. . Mutter presented an old McKusick Lake map that showed the original layout of the lake and the wetland. He stated that the reason he wants Sherburne vacated is because approximately 25 feet of his garage is on the Sherburne right-of-way. He stated that if a trail goes through this area, a trail would be 17-20 feet from his garage. He stated that a trail should not be proposed in a developed area and that a trail would devalue the home because of the vandalism aspect that a trail would bring to the properties. Mr. Tom Voves, 518 Owens, stated he owns the lot that would be directly affected by. the Sherburne vacation. He stated he is in favor of the vacation. His main concern would be if a possible trail would be put in this Cirea. He stated that the proposed vacation would not affect anyone else. Mr. Ken Kress stated that a concern for a trail should not be a concern because we all live on streets where more people come by and carry possessions off. He stated that trails are not used 24 hours a day like streets are. He stated that the issue of a trail by Mr. Mutter's and Mr. Voves home would be better than a street. He stated that there are rules and regulations that have to be followed and the interested agencies are waiting to hear what actions will be taken. He stated that it is illegal to change the water flow. He stated that he has known about the proposed trail for many years. He stated he is against giving up City land. Mayor Kimble closed the public hearing. . Councilmember Rheinberger stated he is against the vacation because of need for City access and its possible future use. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to deny the street vacation request for a 330-foot portion of unimproved Meadowlark Drive (south of McKusick Lake) from Center Street to extended unimproved North Sherburne Street. All in favor. Case No. SV/03-02. Reauest frqm Tonv M~Jtt~r for a street vacation reauest for a 200-foot portion unimoroved North Sherburne Street between McKusick Lake and extended. unimoroved Meadowlark Drive. Community Development Director Russell reviewed the request for a street vacation request for a 200-foot portion unimproved North Sherburne Street between McKusick Lake and extended unimproved Meadowlark Drive. He stated that a portion of the applicant's home is built on the right-of-way. He also stated that the Planning Commission recommended denial of the street vacation. He stated that Council, should they decide to deny the request, may consider a license for the applicant to address the portion of his home that is built on the right-of-way. . Page 8 of 14 . . . City Council Meeting 03-10 May 6, 2003 Mayor Kimble opened the public hearing. Mayor Kimble indicated that the comments from the previous item would be considered for this public hearing. Mayor Kimble closed the public hearing. City Attorney Magnuson stated that if a municipal license were to be issued, the property owner would have to provide a survey and legal description. Motion by Council member Rheinberger, seconded by Councilmember Junker to deny the street vacation request for a 200-foot portion unimproved North Sherburne Street between McKusick Lake and extended unimproved Meadowlark Drive. All in favor. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger directing the City Attorney to prepare a municipal license upon receipt from the property owner of a survey and legal description for three (3) feet from the garage wall for Mr. Terry Mutter, applicant. All in favor. Case No. V/03-31. Request from Matthew McGuire and Andrea Saterbak for a variance to the front yard setback (30 feet required, 12 feet requested) and bluff setback (100 feet required, 81 feet requested) for construction of a single family residence in the RB, Duplex Residential District and Bluffland/Shoreland Overlay District at 122 Lakeside Drive. Community Development Director Russell reviewed the request for a variance to the front yard setback (30 feet required, 12 feet requested) and bluff setback (100 feet required, 81 feet requested) for construction of a single family residence in the RB, Duplex Residential District and Bluffland/Shoreland Overlay District at 122 Lakeside Drive. He stated that the Planning Commission has approved the request. Mayor Kimble opened the public hearing. Ms. Andrea Saterbak, applicant, stated that they have removed the roof deck to address the neighborhood concern. She requested that Council approve the variance. Mayor Kimble closed the public hearing. Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger approving the variance and directing the City Attorney to prepare Resolution 2003-105, approving variance to the front yard setback (30 feet required, 12 feet requested) and bluff setback (100 feet required, 81 feet requested) for construction of a single family residence in the RB, Duplex Residential District and Bluffland/Shoreland Overlay District at 122 Lakeside Drive with conditions and findings of fact for approval at the next meeting. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble. Nays: None Page 9 of 14 City Council Meeting 03-10 May 6, 2003 Case No. ZAM/03-01. Reauest from City of Stillwater for a Zonina Ordinance Mao Amendment for orooerties located at the corner of Orleans Street and Greeley Street from ~ Sinqle Familv Residential to RB. Duolex Residential, Multifamilv Medium Density. RCM. Community Development Director Russell reviewed the request to rezone properties located at the corner of Orleans Street and Greeley Street from RA, Single Family Residential to RB, Duplex Residential, Multifamily Medium Density, RCM. He stated that Council inquired about the changing of the Parks Department property and that being the City owns the property any zoning change could be done at a future date. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Motion by Councilmember Rheinberger, seconded by Councjlmember Milbrandt to approve the first reading of an ordinance for a Zoning Ordinance Map amendment. All in favor. UNFINISHED BUSINESS Petition for Street Name Chanqe - South 6th Ave. to South Broadwav and oossible settina of public hearinq Community Development Director Russell stated that the request to renaming a portiO. of 6th Avenue South to South Broadway was received by Council on December 3, 2002 and Council directed the issue to the Heritage Preservation Commission. He stated that the Heritage Preservation Commission reviewed the request and could not find significant historical impact if the name were changed and stated if Council wishes they could hold a public hearing to receive input from affected property owners. Mr. Russell stated that since the original petition was submitted the petitioner has requested an extension of the street name change from 6th Avenue South to South Broadway extending to Orleans. A resident on 6th Avenue South presented a petition to the Council requesting that the name change not take place. He stated that some of the original petitioners have retracted their support of the name change. Councilmember Rheinberger stated that he would be in favor of a public hearing. Mayor Kimble stated if 6th Avenue is changed, then what about 5th Avenue, 5th Street, etc. . Page 10 of 14 City Council Meeting 03-10 May 6,2003 Councilmember Junker and Mayor Kimble stated that he has received 15-20 calls from people opposed to the name change and no calls in favor of the name change. . Councilmember Kriesel supports tableing the issue. Mr. David Peroceschi, 811 6th Avenue South, stated that the people changed their mind without talking to him and hearing the entire story. He requested that a public hearing be done to hear what the people on 6th Street South have to say on the confusion of 6th . Avenue South and 6th Street South. Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger to table this issue indefinitely, no action. All in favor. Second readinq of an ordinance amendina Chaoter 29. Section 29-91 entitled Sewer Service Charaes City Attorney Magnuson reviewed the ordinance. He stated that the change would allow the Council to set rates by resolution rather than by ordinance. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Ordinance 936, an ordinance amending Chapter 29; Section 29-91 entitled Sewer Service Charges. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble . Nays: None NEW BUSINESS Aooroval of olans and sDecifications and authorizina advertisement for bids for 2003 Seal Coat Proiect Public Works Director Eckles reviewed the 2003 seal coat project. He stated that two other communities, West Lakeland and Baytown Township have asked to be including with the bidding of the project. He stated that the specifications indicate that the successful contractor would bill each community separately for the work completed. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2003-106, approval of plans and specifications and ordering advertisement for bids for 2003 seal coat improvement project (Project 2003-06). All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . Page 11 of 14 City Council Meeting 03-10 May 6, 2003 '. Acceotance of bids and awardina contract for 2003 Street Imorovement oroiect Public Works Director Eckles reviewed the bids received for the 2003 Street Improvement Project. He stated that the bids came in 1 % over the engineer's estimate. He also stated that the low bid was received from Tower Asphalt in the amount of $858,854.70. . Motion by Councilmember Milbrandt, seconded by Council member Rheinberger to adopt Resolution 2003-107, accepting bids and awarding contract for 2003 street improvement project (Project 2003-02). All in favor. Ayes: Councilmembers Kriesel, Milbrandt, RheinbergE3r, Junker and Mayor Kimble Nays: None Request for City Grant Match funds Mayor Kimble stated that this study is part of a larger study and should be considered to be completed. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to table the issue until the next meeting to see what the legislative cuts will be when the session is over. All in favor. Aooroval of Dock Permit for St. Croix Boat & Packet City Administrator Hansen reviewed the dock permit for St. Croix Boat & Packet. He stated that the Planning Commission has reviewed and approved the permit and that the fees have been raised by 8.3%. Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2003-108, approval of 2003 dock permit for St. Croix Boat & Packet Company. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . Page 12 of 14 City Council Meeting 03-10 May 6, 2003 ., Aooroval of final olat aooroval for Settler's Glen 3rd Addition . Community Development Director Russell reviewed the final plat approval for Settler's Glen 3rd Addition. He stated that the applicant is agreeable to the conditions, however would like to discuss with Council the third condition that landscaping along County Road 15 and Boutwell shall be installed before final building permits are issued for townhouse site development. Mr. Bill Pritchard, Orin Thompson Homes, requested that the third condition be eliminated in lieu of a letter of credit in the amount of 150% of the improvements to insure the landscaping be done along the berm within 1 year of the final plat. He stated that the reason for this is that materials from th~ berm is needed to surcharge three lots due to poor soil conditions for a period of 4-6 months. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2003-109, approving the final plat for Settler's Glen 3rd Addition subject to the following conditions: a development agreement shall be executed before final plat recording; the final plat shall meet with the City Engineer's approval. for utility plans, easements and right- of-way dedication; and a letter of credit is received in the amount of 150% of the improvements to insure the landscaping be done. COMMUNICA TIONS/REQUESTS Mayor Kimble stated that the City's forester should be involved in the project. Motion by Councilmember Milbrandt, seconded by Councilmember ~er-afl6t to allow Stonebridge Elementary School students to help enhance and maintain the forest near the school and authorizing staff to investigate the possibility of designating this property as a DNR School Forest. All in favor. ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Junker to adjourn the meeting at 8:45 p.m. All in favor. . Page 13 of 14 City Council Meeting 03-10 . May 6, 2003 . , Jay L. Kimble, Mayor . ATTEST: Diane F. Ward, City Clerk Resolution 2003-97, directing payment of bills Resolution 2003-98, Approving Personnel Policy Amendments to Sections 3-3, 13-3 and 14-8; Addition of Section 14-10 Resolution 2003-99, reapportioning special assessments for Parcel No. 29.030.20.44.0034 (1417 West Pine Street) Resolution 2003-100, approval of 2003 Art Fair Agreement Resolution 2003-101, approving Minnesota premises permit for gambling for John's Bar, 302 South Main Street, Stillwater, MN. Resolution 2003-102, approval of McKusick Lake Boardwalk Improvements - Change Order No. 1 Resolution 2003-103, approving Minnesota premises permit for gambling for the Forest Lake Athletic Association at the St. Croix Music Cafe, 317 South Main Street, Stillwater, MN Resolution 2003-104, authorizing closing of fund Resolution 2003-105, approving variance to. the front yard setback (30 feet required, 12 ... feet requested) and bluff setback (100 feet required, 81 feet requested) for construction of'!' single family residence in the RB, Duplex Residential District and Bluffland/Shoreland Overlay District at 122 Lakeside Drive Resolution 2003-106, approval plans and specifications and ordering advertisement for bids for 2003 seal coat improvement project (Project 2003-06 Resolution 2003-107, accepting bids and awarding contract for 2003 street improvement project (Project 2003-02) Resolution 2003-108, approval of 2003 dock permit for St. Croix Boat & Packet Company Resolution 2003-109, approving the final plat for Settler's Glen 3rdAddition Ordinance 936, an ordinance amending Chapter 29; Section 29-91 entitled Sewer Service Charges. . Page 14 of 14 . Memo .11. Bonestroo e Rosene ~ Anderlik & .. \I" Associates fnqineers & Archite,ts Project Name: McKusick Lake Diversion Improvements Client: City of Stillwater File No: 510-General To: Klayton Eckles Date: May 16, 2003 From: Erik Peters Re: McKusick Lake water level fluctuation The McKusick Lake Diversion Improvements are nearly complete and seen some use in the past few weeks. Ongoing construction activities necessitating blocking of the Lake's primary outlet at Owen Street have resulted in periods where lake levels have been artificially high. Consequently a few residents have expressed concern regarding the draw down time of the Lake between storm events. A brief summary of McKusick Lake draw down time and fluctuation in lake water levels that were previous anticipated in the 1997 AUAR and the 1999 McKusick Lake Management Plan is presented in this memo. . The operation of the diversion pipe has added over 5 square miles of drainage area to McKusick Lake's existing 1.5 square mile watershed. This project and the earlier Mulberry Street Improvement project were developed as part of AUAR mitigation strategy to protect Browns Creek. The over 4-fold increase in McKusick Lake's watershed will increase the drain down time for the Lake to return to its structural outlet elevation. The long drain down time for McKusick Lake will be physically observed in two ways as noted in the AUAR. 1. The water elevation for McKusick Lake will be at least 0.5 to 1 foot above the structural outlet elevation (currently planned at 853') for most of the open water season. This will become the perceived functioning water surface elevation. 2. There will be long periods (weeks) when water elevations in McKusick Lake will be at or near its secondary outlet elevation. The secondary outlet is the weir adjacent to the dike and was designed with an overflow elevation of 855'. The McKusick Lake diversion was conceived in the AUAR to divert the majority of runoff from the annexation area away from Browns Creek and to the St. Croix via McKusick Lake. The diversion was designed to handle up to a single 3" storm event. Larger storm events and multiple smaller storm events in close succession were anticipated to raise water levels where the secondary outlet would be utilized. Since the AUAR was completed the outlet design for McKusick Lake was modified in the 1999 McKusick Lake Management Plan in part to address lakeshore resident concerns of low water levels. Residents wanted the lake surface maintained at 853.5'. This elevation is 1.2' above the elevation previously permitted by the MNDNR. The attached figure is a conceptual revision of Figure 12-2 in the AUAR illustrating the expected behavior of McKusick Lake in response to multiple storm events and the 1999 Plan. . The primary outlet elevation for the Lake may be adjusted through the removal or addition of stop logs. Based on the actual behavior of McKusick Lake the City may wish to adjust the primary outlet elevation. This outlet elevation influences the median functioning water surface elevation between storm events. Lowering the primary outlet elevation will not have a measurable influence on the frequency that the secondary spillway to Browns Creek will be used. Bonestroo, Rosene.. Anderlik and Associates.. Inc. 2335 West Highway 36 + St. Paul, MN 55113 + Phone: 651-636-4600 + Fax: 651-636-1311 Hypothethical McKusick Lake Level Response to 1993 Rainfall 1.6 856 1.4 ( ~\ Secondary Outlet Elev. @ 855' Overflow to Browns Creek I 855 1.2 - I/) CI,) .s:: (.) .5 - .s:: - c. 0.8 CI,) Q /\ ~ s:: 0.6 'm V V 0: 0.4 I r__. - .... Q) .e - '"" ~ --- c: o ; lU > Q) 854 jjj Q) .lll: lU ...J .lll: .~ (/) ~ ::::.::: u == I 853 Primary Outlet Elev. @ 853' , V \ ---......... 0.2-- 0, - J I · . .~ 1LL1__~Ll d. · -..L. I ----.J. 852 ~~~~~.~.~.~.~####~~~~~~~~~#####&&&& -..: C(f ,,<'-;' ."ev .,,~ '0......' ,,":f......' .,,\::f......' 1- ,..' ":f ,,\::)' ~' 'lY -..: C(f ,,<,-; .,,'V ~ <rj"?' "ev"?' ,,~"?' .,,'O"?' ev ~ ,,'0 .,,":f r,\::f '\' ,,~ .,,'" ."C(f Time (days) . . . . r ~illwater "~ - - ~ THE BIRTHPLACE OF MINNESOTA ~ May 15,2003 To: MuKusick Lake Homeowners Subject: Recent high water levels on McKusick Lake Dear Homeowners: The City of Stillwater is close to completing the McKusick Lake Diversion Project. This project involves diverting water from the Long Lake Watershed area into McKusick Lake away from Brown's Creek. This project was conceived in 1996 as part of our Trout Stream Mitigation Project, a project designed to protect Brown's Creek from the impacts of existing and future urbanization. . About two weeks ago, we started diverting water into McKusick Lake. Shortly thereafter water was directed into a new pipe system to carry this water down McKusick Ravine. Shortly after this new system went on line, we received over 5 inches of rain in less than a week. This resulted in the water levels in McKusick Lake to rise significantly. A number of people on the northwest end of the lake in the Oak Glen area have raised a concern about the high water level. The high rainfall coupled with a number of temporary factors in place at the time we started the diversion system had resulted in the lake bouncing higher and longer than some people expected. Based on the number of calls we received and from whom we received these calls, it appears that the McKusick Lake Homeowners Association may not have sufficiently informed all of the property owners near the lake of the operational strategy and/or we have some new property owners in the area. Therefore, although we continue to work on the diversion project and are making final adjustments on the control structure, I thought it would be useful to a number of these property owners to get background information on the history of the lake and the future operation strategies. The following is a brief timetable of events that have lead up to the high water condition. · 1950's City decided to construct a dam at the north end ofMcKusick Lake. · 1958 City acquired flood easements from all property owners adjacent to Long Lake. · 1960' -70's The lake was operated at approximately an elevation of 851 to 852 with the creek no longer flowing into the lake. . CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 < . . 1980 The City gained a permit from the DNR to operate the lake at an elevation no lower than 851.7. . . 1993 Stop logs were added to the control structure and the lake was operated at an elevation no lower than 853. . 1995 The City completed it's comprehensive plan for future growth and development of the city including developments west of town to Manning Avenue. . 1996 We began a study of environmental impacts caused by potential growth at the western edge of the city. . 1997 We completed the AUAR Environmental Study with a conclusion that a major impact would be the sensitive resource Brown's Creek, a trout stream. We completed a feasibility report examining ways to protect Brown's Creek from warm water impacts caused by development. The conclusion was that a diversion of water from the Long Lake Watershed to McKusick would protect Brown's Creek without adversely impacting McKusick Lake. . 1998 Homeowners group around McKusick Lake heard about the plan . that included controlling the elevation ofMcKusick Lake closer to the permitted elevation of851.7. Homeowners association requested input in the process. City formed a McKusick Lake Task Force to discuss methods for constructing a project to protect Brown's Creek and maintain or improve McKusick Lake. . 1999 The McKusick Lake analysis and management plan was completed. This plan took input from the homeowners as well as completed additional analysis with the result being the lake would be operated at an higher elevation to improve the water quality and aesthetics of the lake. The result being the lake would operate between 853.5 and 855.7. Construction of significant portions of the diversion project commenced. This project ultimately has a total cost of$5.2 million and it includes a new stream channel through the golf course, a diversion pipe carrying Long Lake water from west of Neal Avenue to McKusick Lake, a pipe and creek system through McKusick ravine, and new pipe through downtown Stillwater to the St. Croix River. . . · April 2003 . Late April 2003 · May 4, 2003 · May 11,2003 · May 15,2003 Major portions of the McKusick Ravine and Diversion Project were completed allowing water from the Long Lake Watershed to be diverted directly to McKusick Lake. Water was permanently diverted into McKusick Lake and th~ new pipe system through McKusick ravine commenced to function. Starting on May 4th, we received a week of precipitation totaling over 5" of rainfall. This rainfall coupled with some temporary operational issues associated with the new construction resulted in the lake rising over 2 feet. On May 11 th we received 2" of rainfall. At the conclusion of the rainfall, the lake was at 855.4 causing the lake to begin overflowing the control structure separating McKusick Lake from the wetland. The control structure elevation is at 855.00. The control structure located at Owens Street was temporarily closed to allow some minor pipe repairs to be made to the new pipe system. Also City staff met with the design engineer to discuss the future operation strategy ofthe pipe system. The current lake levels on McKusick Lake and the new diversion project recently to come on line are all a result of years of discussions and analysis. In the end the McKusick Lake homeowners achieved their desire to see the lake operated at a higher elevation to improve the water quality and aesthetics. Although the rather dramatic increase in the water level was surprising to many it really should not be unexpected given the decisions and discussions that have occured in the past. The ultimate control elevation in the lake is based on the overflow control structure located near the dike separating the lake from the wetland. This control structure is set at an 855.0, the elevation that the City has received perpetual flood easements for all the property on the west and south side of the Lake. This management plan and project design was approved by the Department of Natural Resources. . From here to the future we should expectMcKusick Lake to operate at somewhat higher level than it did in the past and we should also expect it to have greater fluctuations due to the higher volume that enters the lake. Given the surprise of a number of property owners at the northwest section of the lake, it appears that not all people were aware of these changes. Based on the comments received from these folks, we are continuing to analyze the ultimate operation of the lake. The information packet should help answer some of your questions and provide background information as to how the decisions concerning McKusick Lake were ultimately made. If you have questions or wish to discuss any of this please feel free to contact me. . ~rJle Klayton Eckles Director of Public Works ........ . Report On McKusick Lake Analysis And Management Plan . Stillwater, Minnesota March, 1999 File No. 510-98-801 - . j f . Bonestroo ~ Rosene -. . _ Anderlik & 1\, Associates EngIneers & ArchItects " . Executive Summary In August, 1997, the City of Stillwater adopted an Alternative Urban Areawide Review (AUAR) and Mitigation Plan for annexing just over 1,800 acres on the west side of the City. The AUAR evaluated potential environmental impacts from the development of this land and proposed a mitigation plan to avoid, minimize, and/or mitigate these impacts. The cornerstone of the mitigation plan was the diversion of stormwater flowing from Long Lake and other portions of the annexation area away from Brown's Creek _ a designated trout stream - and instead through McKusick Lake to the St. Croix River. Lake residents are concerned that the AUAR's proposed stormwater diversion will adversely affect the aesthetic and recreational qualities of the lake. They have expressed a desire to at least maintain - and hopefully improve - the physical condition and recreational suitability of McKusick Lake in the future. The City of Stillwater is also concerned about the quality of McKusick Lake. At the same time, the City has made legal and financial comittments to implement the AUAR and its mitigation plan. In order to balance its obligation to implement the AUAR with its desire to work with McKusick Lake residents to safegaurd and enhance that resource, the City initiated development of a mangement plan. To develop the management plan, the City Council authorized this study in October . 1998. To guide the study, the Council appointed a task force with representatives from the City of Stillwater, McKusick Lake Association, the Middle St. Croix Watershed Management Organization, the Washington County Soil and Water Conservation District, and the MN Department of Natural Resources. This task force met four times between October 1998 and March 1999 to develop the management strategy. The issues driving the development of the management plan were: · Maintaining as high a normal operating level as reasonably possible in McKusick Lake · Protecting water quality and preserving/enhancing the recreational suitability ofMcKusick Lake · Protecting Brown's Creek from impacts associated with development of the annexation area · Maintaining the diverse biotic community in the large wetland north of McKusick Lake · Assuring that flows discharging from McKusick Lake can be carried safely through the City to the St. Croix River. The first question addressed by the task force was the projected impact of the diversion on water quality in McKusick Lake. Phosphorus levels in the lake are of special concern because higher levels of phosphorus can increase the abundance of algal growth in a lake, . decreasing water clarity and reducing recreational suitability. An examination of Executive Summary f t,J . historical data collected on the lake between 1994 and 1997 showed that average summer phosphorus concentrations ranged between 53 and 106 ppb. Inspite of the wide variability in phosphorus concentrations, mean water clarity values ranged only from 1.1 - 1.2 meters for the same period of record. Computer modeling to simulate the impact of the diversion on phosphorus concentrations in McKusick Lake suggests that average SUIl1lIler in-lake phosphorus concentrations after the diversion will range between 100 and 110 ppb, depending on the extent of water quality treatment ponding in the upstream watershed. These concentrations are similar to those at the upper end of the historical range. Assuming histo~cal relationships hold between in-lake total phosphorus and water clarity, water clarity in the lake after the diversion should be similar to that before the diversion. Management options were identified and evaluated by the Task Force for maintaining/improving the physical condition and recreational suitability of McKusick Lake. The Task Force adopted the following recommendations to forward to the Stillwater City Council: . 1. The normal water elevation in McKusick Lake should be set no lower than 853, contingent on the donation to the City offlood easements up to the 100-year high water elevation by all riparian landowners. The existing water level elevation control for the north wetland should remain the same as it is currently. (Note: This option will protect Brown's Creek atleast as well as the preferred option in the AUAR with respect to total volume, peak rate, and total duration of spills to Brown's Creek from the lake.) Evaluate and develop a strategy to modify the downstream channel below McKusick Lake to accommodate the increased flows through the lake. Construct wet detention basins in the watershed as develvpu.lent proceeds. Improve the recreational suitability of the lake by: · Adopting an ordinance prohibiting use of gasoline motors on the lake. · Installing a public canoe landing at the existing park area on the southeast corner of the lake. · Constructing a fishing pier. · Securing cooperation from MnDNR to stock gamefish periodically. · Installing a winter aeration system, if needed. · Developing trails connecting the lake with other areas of the City. Improve shoreline management of the lake by, at a minimum, developing a shoreline management demonstration area on the City-owned land near the lake outlet. Adopt non-structural methods of protecting water quality, such as improved street sweeping and public education. 2. 3. 4. 5. 6. A public information meeting was held on February 25, 1999 to review these recommendations. Based on comments received at the meeting, the affected public endorses the strategy developed by the Task Force. . Executive Summary 11 ,. v LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003- 111 . . Ace Hardware Ancom Technical Center Appletree Institute AT&T AWl Diversified Board of Water Commissioners Bonestroo, Rosene,Anderlik & Assoc. Bryan Rock Products, Inc. Buberl Black Dirt, Inc. Carquest CDW-G Citi Cargo & Storage Clarey's Clinnet Solutions LLC Coca Cola Comcast Coordinated Business Delta Gloves Dynamed Federal Emergency Management Agency Gaffney, Steve 1 st Line Beverage G & K Services Gopher State One Call Greeder Electric Hillyard Ikon Office Solutions International City/County Management Assoc Jacobson, Cindy Knauss, Chantell Lab Safety Supply Lane Design Group, Inc. Lansted Homes Larson Allen Larson Hauling Lind, Gladys Magnuson Law Firm Maple Island Hardware Co. Menards Met Life Dental Metropolitan Council MEMA Mil Term Life Insurance MCFOA MN Occupational Health MJ Raleigh Trucking Inc. MN Dept Public Safety BCA Nelcom Nestle Ice Cream Co. Nobles, John . Hardware . Radio Repair Retiree Health Insurance Telephone Repair Gates & Locks Water Bill Pd to City TIF Study Gravel Black Dirt Repair Supplies UPS 700 Monthly Storage Rental Recharge Fire Ext Drug Test Concession Supplies Cable Maintenance Contract Gloves Regulator Meals Seminar Refund Variance Fee Concession Supplies Uniform Cleaning, Rugs & Towels Billable Tickets Signs for Parks & Parking Lots Janitorial Supplies Printer, Maintenance Contract Membership Reimburse Tools for Parking,Police Reimburse Expenses, Mileage Safety Equipment Design Serv Municipal Parking Sign Std Grading Escrow Refund Audit 8 Yard Container Land Purchase Agreement Professional Service Hardware Maintenance & Repair Supplies Dental Insurance Wastewater Service June 2003 Seminar Insurance Seminar Drug Test Gravel Seminar Warning Siren Concession Supplies Meals Reimbursed 337.65 170.94 23,562.30 85.64 360.00 239.80 1,417.63 157.15 159.75 170.59 395.21 95.85 38.61 54.00 796.25 66.51 352.29 98.15 559.06 198.00 200.00 237.80 2,345.27 131.75 882.00 205.79 6,684.86 739.00 47.02 111.57 22.49 3,925.00 3,000.00 14,000.00 181.35 927.00 9,563.58 260.11 60.01 187.31 87,316.67 30.00 1,341.12 12.50 260.00 110.94 670.00 18,077 .21 237.12 25.4 7 " '. EXHIBIT II A" TO RESOLUTION #2003- 111 Page 2 Office Depot Office Supplies 208.85 . Office Max Office Supplies 38.34 On Site Sanitation Unit Rental 126.61 Parts Associates Maintenance Supplies 590.73 PC Pit Stop Printer Repair, Batteries 626.60 Pod's Tire & Wheel Tire Repair 15.00 DBA Public Safety Marketing Responder Jacket 223.00 Quick Lane Vehicle Maintenance 28.89 R&R Zamboni Parts, Nets, Ice Paint 662.65 Reed Business Information Publication 240.24 Reliable Office Supplies Office Supplies 128.08 Sanders Wacker Bergly Inc. Architectural Services Lowell Park 170.00 Short Elliott Hendrickson, Inc. Professional Service 908.92 State of MN CPV Membership 500.00 Stillwater Courier Publication 191.59 Stillwater Gazette Publication 233.76 Sysco Concession Supplies 113.74 TA Schifsky & Sons Asphalt 548.14 Tautges Redpath, Ltd. Professional Service 2,200.00 Toll Welding Supplies 13.83 United Building Centers Parking Supplies 188.51 United Rentals Vib Plate Rental 562.87 Vance Brothers, Inc. Crack Filler 38.87 Viking Sprinkler Sprinkler Inspection 640.00 Washington Cty Registrar of Titles Recording Fee 275.00 . Washington Cty Sheriffs Office Training 175.00 Wingfoot Commercial Tire Tires 426.00 Wrap & Ship Shipping 66.96 Yocum Fuel 1,995.44 ADDENDUM TO BILLS Action Rental Concrete Trailer 133.13 Amdahl, Chris Locks 373.27 DARE American Merchandise DARE Shirts 904.87 Fitzgerald, Sue . Mileage Reimbursed 146.16 Gannon's Vehicle Repair 5,645.65 GFOA Subscription GAAFR Review 50.00 Imperial Parking (US), Inc. Ventek Parking 2,000.00 MJ Raleigh Trucking, Inc. McKusick Ravine Storm Sewer 143,393.31 Qwest Telephone 446.93 River Valley Printing Business Cards 42.60 Stillwater Ford Vehicle Repair 1,106.11 Streichers Uniforms 1,373.33 Swift, Mary Copy Paper 6.38 Sykes, Kyle Uniforms 27.80 US Cavalry Uniforms 900.14 Valley Trophy Inc. Plaque 232.54 Xcel Electricity, Gas 24,930.45 . TOTAL 374,958.61 . . . EXHIBIT" A" TO RESOLUTION #2003- 111 Page 3 Adopted by the City Council this 20th Day of May, 2003 . ,.~.. 'water ~ .~.::::: ~ --- -\ ~ THE BIRTHPlACE OF MINNESOTA J REQUEST FOR INSTAllATION OF BANNER 2. ORGANIZATION ~~ (J ~ f-/2uu:h TELEPHONE lf39--/L/~s - - 1. APPLICANT 3. ADDRESS 4. PROMOTED BY PROPOSED BANNERS: . ~. W-~ ~.vn.L j,-=j 01/1 BANNER LOCATION REQUESTED: 5. . ~ D D Main Street at Olive Street (Mad Capper)* North Main Street - 100 Block (Kolliners)* Chestnut Street at Union Alley (Firstar Bank) 7. *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS ...-1'Y1. u).:Lf~; -/ /~ DATES TO BE DISPLAYED: __I_I!C/Aj. ~ J ~ ~ \.,0 COMPANY INSTALLING BANNE:R: AL<.. -~ ~ ""' ...- .. /. Address 17'-11 ~ t:I- Phone 7'17 -<671/1 ~ ~ pf'aIu- 6. . BANNER REQUIREMENTS ATTACHED CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 ~J;' - 'water ~ ..~~ ~ -- -, ~ THE BIRTHPLACE OF MINNESOTA J . 1. REQUEST FOR INSTAllATION OF BANNER APPLICANT ~ss 1 /lw-!-h,'fM1 / earn I JJ ejSOf'--/ ORGANIZATION G~ 1<.ilJe,t'" fEnerj'J ?'iJ<-e. ~~lit/cd ADDRESS J1gJ..j~ E. Hwu. 10) ?O."Bo~ TELEPHONEia..I;l-1;;'3'" 'iS7 ) &x:> E( /L {2.{ v -e...r .; . ACTIVITY BEIN~ PROMOTED BY PROPOSED BANNERS: BIke KA<!f v- FEST/vAL- =-.) UN E: I ()tdOo ~ / 2. 3. 4. 5. BANNER LOCATION REQUESTED: D ~ ~ Main Street at Olive Street (Mad Capper)* North Main Street - 100 Block (KoUiners)* . Chestnut Street at Union Alley (Firstar Bank) 6. *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS DATES TO BE DISPLAYED: fl'vLL. _ ;J 3 - !kuru. I (P. ;)LX)3 . - . - (J , COMPANY INSTALLING BANNER: J:L'L T ~ ~ .. , Address 114/ ~~ ~ &-1' Phone2!iJ- ~7Lft{ tu~~ O(~ - , 7. BANNER REQUIREMENTS ATTACHED . CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 . j.~ water r -) 1 ~ -:::::;:;--- ---=::; ~ ~ --- -\ THE BIRTHPLACE OF MINNESOTA APPLICATION FOR PERMIT TO SELL Permit No 2002 -- 334 Location Lily Lake Ballfields Organization International Softball Congress Organization Type (Individual, For-Profit, or Non-Profit Non Profit Organization First Name Les Last Name Novak Address P.O. Box 26612 Date of Birth: City St. Louis Park State MN Zip 55426 Mailing Address (if different than above) Home Phone 763-595-8092 Work Phone 763-545-6788 Event (softball game, wedding, etc. ISC Area Softball Tournament T)'pe of Activity (fund raiser, dancing, music etc.) .eginning Day: Friday, May 30, 2003 Beginning Time 4:00 PM Selling of Beer 3-2 Sunday, June 01, 2003 ~ Ending Time 6:00 PM Ending Day Selling of Beer (over 3-2)* D Selling of Liquor* Selling of Wine* *Requires a temporary license through MN Liquor Control D o Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell Issued D Approved by City Council on . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003- 111 . . Ace Hardware Ancom Technical Center Appletree Institute AT&T AWl Diversified Board of Water Commissioners Bonestroo, Rosene,Anderlik & Assoc. Bryan Rock Products, Inc. Buberl Black Dirt, Inc. Carquest CDW-G Citi Cargo & Storage Clarey's Clinnet Solutions LLC Coca Cola Comcast Coordinated Business Delta Gloves Dynamed Federal Emergency Management Agency Gaffney, Steve 1 st Line Beverage G & K Services Gopher State One Call Greeder Electric Hillyard Ikon Office Solutions International City/County Management Assoc Jacobson, Cindy Knauss, Chantell Lab Safety Supply Lane Design Group, Inc. Lansted Homes Larson Allen Larson Hauling Lind, Gladys Magnuson Law Firm Maple Island Hardware Co. Menards Met Life Dental Metropolitan Council MEMA Mil Term Life Insurance MCFOA MN Occupational Health MJ Raleigh Trucking Inc. MN Dept Public Safety BCA Nelcom Nestle Ice Cream Co. Nobles, John . Hardware Radio Repair Retiree Health Insurance Telephone Repair Gates & Locks Water Bill Pd to City TI F Study Gravel Black Dirt Repair Supplies UPS 700 Monthly Storage Rental Recharge Fire Ext Drug Test Concession Supplies Cable Maintenance Contract Gloves Regulator Meals Seminar Refund Variance Fee Concession Supplies Uniform Cleaning, Rugs & Towels Billable Tickets Signs for Parks & Parking Lots Janitorial Supplies Printer, Maintenance Contract Membership Reimburse Tools for Parking,Police Reimburse Expenses, Mileage Safety Equipment Design Serv Municipal Parking Sign Std Grading Escrow Refund Audit 8 Yard Container Land Purchase Agreement Professional Service Hardware Maintenance & Repair Supplies Dental Insurance Wastewater Service June 2003 Seminar Insurance Seminar Drug Test Gravel Seminar Warning Siren Concession Supplies Meals Reimbursed 324.49 170.94 23,562.30 85.64 360.00 239.80 1,417.63 1 57.15 159.75 170.59 395.21 95.85 38.61 54.00 796.25 66.51 352.29 98.15 559.06 198.00 200.00 237.80 2,345.27 131.75 882.00 205.79 6,684.86 739.00 47.02 111.57 22.49 3,925.00 3,000.00 14,000.00 181.35 927.00 9,563.58 260.11 60.01 187.31 87,316.67 30.00 1,341.12 12.50 260.00 110.94 670.00 18,077.21 237.12 25.47 EXHIBIT" A" TO RESOLUTION #2003- 111 Office Depot Office Max On Site Sanitation Parts Associates PC Pit Stop Pod's Tire & Wheel DBA Public Safety Marketing Quick Lane R&R Reed Business Information Reliable Office Supplies Sanders Wacker Bergly Inc. Short Elliott Hendrickson, Inc. State of MN CPV Stillwater Courier Stillwater Gazette Sysco T A Schifsky & Sons Tautges Redpath, Ltd. Toll United Building Centers United Rentals Vance Brothers, Inc. Viking Sprinkler Washington Cty Registrar of Titles Washington Cty Sheriff's Office Wingfoot Commercial Tire Wrap & Ship Yocum Adopted by the City Council this 20th Day of May, 2003 Office Supplies Office Supplies Unit Rental Maintenance Supplies Printer Repair, Batteries Tire Repair Responder Jacket Vehicle Maintenance Zamboni Parts, Nets, Ice Paint Publication Office Supplies Architectural Services Lowell Park Professional Service Membership Publication Publication Concession Supplies Asphalt Professional Service Welding Supplies Parking Supplies Vib Plate Rental Crack Filler Sprinkler Inspection Recording Fee Training Tires Shipping Fuel Page 2 208.85 38.34 126.61 590.73 626.60 15.00 223.00 28.89 662.65 240.24 128.08 170.00 908.92 500.00 191.59 200.51 113.74 548.14 2,200.00 13.83 188.51 562.87 38.87 640.00 275.00 175.00 426.00 66.96 1,995.44 . . . . . . RESOLUTION NO. 2003-112 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1.103 -18 of the Income Tax Regulations (the Regolatioms) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. ,;:; 2. Official Intent Declaration. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150-1 (h) of the Regulations d. This declaration is a declaration of official intent adopted pursuant to Section 1. 103-18 of the Regulations. . 3. Budqet Matters. As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant to the issuance of the Bond. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. FilinQ. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the normal business hours of the City on every business day until the date of issuance of the bonds. 5. Reimbursement Allocations. The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with . Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statue, which would apply to the unspent proceeds of the Bonds. Adopted this ih day of January 2003 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . EXHIBIT A 2003 Street Improvement Project (2003-02) $1,311,124 . . . ~emo DATE: May 16, 2003 TO: Mayor and City Council Chantell Knaus~ Director of Admmistration FROM: RE: Memorandum of Understanding between the City of Stillwater and the International Union of Operating Engineers, Local No. 49 II I The attached Memorandum of Understanding has been negotiated with the Local 49 unit to cover the change in the way the City is monitoring the sewer system. During non-regularly scheduled work hours, an Employee will take a laptop computer home and conduct routine checks of the lift stations and pumps. Previously, an Employee would have to physically conduct these routine checks by coming into work during their off time. Recommendation Staff recommends the City Council adopt the attached resolution approving the Memorandum of Understanding. 16-May-2003 07:57am From-Local 49 + T-329 P.002/002 F-466 . LETTER OF AGREEMENT Between CITY OF STILLWATER And INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 The International Union of Operating Engineers, Local No. 49 and the City of Stillwater mutually agree to the fOllowing: A. Employees assigned by the Employer to be on call for the Sewer Department on a day that Is not considered part of the regularlY assigned work day shall be compensated two (2) hours pay at one and one-half (1.1/2) times the employee's base pay rate. B. Employees assigned by the Employer to be on call after hours on a regularly assIgned work day shall be compensated one (1) hour's pay at one and one-half (1-1/2) times the employee's base pay rate. . c. It is understood that the assigned employee will make checks of City sewers Including routine checks. of pumps, 11ft station by means of remote monitoring of the sewer system as needed. D. Any call outs other than the routine duties, will be compensated as specIfied in Article XIV - Overtime Pay, Section 14.5 of the_Lab.Qr AQreement. . ( The undersigned representatives for the Union and the .City hereby agree this day of ,2003. FOR THE UNION: International Union of Operating Engineers, Local No. 49 FOR THE EMPLOYER: City of Stillwater . LOCATION:+ RX TIME 05/16 '03 08:27 . RESOLUTION NO. 2003-13 APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILLWATER AND THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL NO. 49 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the attached Memorandum of Understanding between the City of Stillwater and the International Union of Operating Engineers, Local No. 49, is hereby approved. Adopted by the City Council this 20th day of May 2003. Jay Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . STAFF REQUEST ITEM .PARTMENT: PlanUCity Hall DESCRIPTION OF REQUEST (Briefly outline what the request is): Authorization to spend Capital Outlay money for the City Hall parking lot elevation and improvement. DATE: May 16, 2003 Cost: $41,000 .ANCIAl IMPACT (Briefly outline the costs, if any, that are associated with this request and proposed source of the funds needed to fund the request) This item is budgeted for in 2003 Capital Outlay. ADDITIONAL ITEMS ATTACHED: YES NO X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY hv;4/~A/J DATE: IJ6 ./k' 20;3 Ch~Jfui'f :~ ~rrector of Administration . . STAFF REQUEST ITEM Department: Parks Date: May 14, 2003 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to use $50,000 from Capital Outlay 2003 for Bergmann/Crossings Park to install a gazebo, trees, flower gardens, benches and signs. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source ofthe funds needed to fund the request) Capital Outlay 2003 . ADDITIONAL INFORMATION: None ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: , /, -7/1 ,:.---- '-~ Date: 05-14-03 . . STAFF REQUEST ITEM Department: MIS Date: 5/20/03 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of computer for the Police Department. There is one computer left in the Police Department that is too old to put Windows 2000 on. The program used by Washington County to do police checks/reports has been upgraded and no longer works with Windows 95/98. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) $1807.57 plus tax. There is money for this purchase in Capital Outlay. ADDITIONAL INFORMATION ATTACHED Yes X No . ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. r t..../ ,/ ~ Submitted by: Rose Holman -~ ~ . Date: OS/20/03 . Minnesota State Store: Placing Order: Purchase Order View Dell Customer #: Authorization Code: Purchase Order Purchase Order #: Order Date/Time: Thursday, May 15,200310:43:53 AM Central Standard Time Minnesota State Store Bill-To: City of Stillwater 216 North Fourth St. Stillwater,MN 55082,US Attn: Rose M Holman Phone:(651) 430-8804 Fax: (651) 430-8809 Ship-To:City of Stillwater 216 North Fourth St. Stillwater, MN 55082,US Rose M Holman (651) 430-8804 (651) 430-8809 Attn: Phone: Fax: Payment Method: Purchase Order Tax Status: Exempt Quantity 1 Unit Price $1,805.57 Item Description Intel@ Pentium@4 Processor, 2.66GHz, 512K /533 Front Side Bus [xxxxxx] Dell Precision ™ Workstation 340 Minitower: Intel@ Pentium@ 4 Processor, 2.66GHz, 512K /533 Front Side Bus SKUs: 34T266 - [221-1165] Memory: 512MB PC800 ECC RDRAM@ (2 RIMMSTM) SKUs: 512E42 - [311-2402] Keyboard: Enhanced Performance, USB (8 Hot Keys) SKUs: U8 - [310-2701] Monitor: Dell UltraSharpTM 1504FP 15 inch Flat Panel Monitor (15.0 inch vis) SKUs: 1504FP - [320-0427] Graphics Card: nVidia, Quadro2 EXTM, 32MB, VGA SKUs: QUAD2EX - [320-1533] Hard Drive: 20GB ATA-100 IDE, 1 inch (7200 rpm) SKUs: 20172 - [340-8561] Floppy Drive: 3.5 inch 1.44MB Floppy Drive SKUs: 3 - [340-3736] Operating System: Microsoft@ Windows@ 2000 Professional (Service Pack 2) SKUs: W2K - [420-1536] Mouse: Logitech@, USB, Optical (2-button, w/scroll) SKUs: LO - [310-1464] CD ROM, DVD, and Read-Write Drives: 48X CD-ROM AND 48X CDRW with Roxio@ Easy CD Creator SKUs: ROMRW48 - [313-1413] Speakers: harman/kardon 206 Speakers SKUs: HK206 - [313-1042] Hardware Support Services: 3Yr Parts + Onsite Labor (Next Business Day) SKUs: U30S - [900-6212] [900-6940] Installation Services: No Installation SKUs: NOINSTL - [900-9987] Energy Star™: Energy Star™ SKUs: ES - [310-6414] Total https://rcommerce.us.dell.com/rcornm/chkout5-poview.asp 10051782 25514 Page 1 of2 . Amount $1,805.57 . . $1,805.57 5/1512003 . . . Minnesota State Store: Placing Order: Purchase Order View Order Sub Total: Estimated Shipping: Estimated Tax: Order Total: $1,805.57 $0.00 No Charge - Lowest Cost (3-5 day Ground) Delivery $0.00 $1,805.57 Shipping Option: No Charge - Lowest Cost (3-5 day Ground) Delivery Carrier: Account Number: Method of Delivery: Shipping Instructions: Purchasing Agent: Telephone #: Email Address: Telephone #: (651) 430-8804 Requestor: Rose M Holman Dell Sales Representative: Contract Code: 74470 https://rcommerce.us.dell.com/rcomm/ chkout5 ~oview .asp Page 2 of2 5/1512003 . Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 St. Paul, MN 55101-5133 (651)296-9519 Fax (651)297-5259 TTY (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAMEOFORGA~ATION Church of Saint Michael, Stillwater STREET ADDRESS 611 South Third St NAME OF PERSON MAKING APPLICATION Christonher J Makowske DATES LIQUOR WILL BE SOLD F./7 /?nw~ ORGANIZATION OFFICER'S NAME DATE ORGANIZED 1853 CITY Stillwater BUSINESS PHONE ( 65V 439-4400 TYPE OF ORGANIZATION o CLUB DCHARITABLE~RELIGlOUS DOTHER NONPROFIT ADDRESS TAX EXEMPT NUMBER MN 28938 STATE ZIP CODE MN 55082 HOME PHONE (651 )437-3064 Mi,..n::lp1 (' C:]"111'7""'0],. ORGANIZATION OFFICER'S NAME ORGAN~X~~~~~~~~~~AME ---f:.ll C:nllrn 'rhir..1 C:t-rppt- St-i1h,1.aPpr M1\T ADDRESS ~C> ADDRESS "~Tnac ()'R,...;on C::!:ITnO . Location where license will be used. If an outdoor area, describe tiaCR parklng Lot ot Church complex at address above L Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service. kf,) Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) -€ftl:.hol:>.c lh1t~z.l O:;:-vut-, 0500,000 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBl\'ll J JJl ~G TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY CITY FEE AMOUNT DATE FEE PAID DATE APPROVED LICENSE DATES SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director . Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the city or County at least 30 days before the event. PS-09079 (6/98) . L6p,/ Minnesota Lawful Gambling LG220 Application for Exempt Permit Organization Information Organization name 5 t . ~\(>-- 'C ~ '.? r ~ LJ '(' ( , k Street ' k!Z?; 6, cs-~ ~t-, Name of chief executive officer (CEO) First name Last name rlJ_ ~tL~cuJL c:) ~ ~ U Zt.z c>e-k Name of treasurer First name ~V\V\e.... Type of Nonprofit Organization City ~t( llw (\_,Ur Last name L-€-b l~ Y\ <-- Page 1 of 2 3/01 r For B~ Use o~ Fee - $25 Fee Paid 7c::;. Check No. '2 'lc] Previous lawful gambli~~ exemption number ~ - <i ZO(JL/- 02- - DC) I State/Zip Code County N\~ CjSD t 2 LV 6JJ hi I) 1-to V\ Daytime phone number of CEO GCJI-L{ 3C1- l Z- 1- () Daytime phone number of treasurer: (07)- t13C\- I Z- to Check the box that best describes your organization: D Fraternal ~ Religious D Veteran D Other nonprofit organization /.~6272~ Check the box that i.ndi~ate,' s t~e type of proo, f your organization ,a, tta, ched to thiS, apPlicati~,('P' f o~ ~ D IRS. letter indIcating Inco~e tax exempt status If:! RECEIVED ~ ~ D Certificate of Good Standing from the Minnesota Sec;retary of State'sOfficeN ~ ~: ~ .'''' ,O_Apha~~r~h?Wing you. are an affiliate of.aparent non~r?fI'torganjzCition - \~ Gamblin ~ ,. ,.\'"' . ~.lKl. P~ofPre~US~SUbrn~~. and on ~(e w~ 1I1~ ~~":bl":g ,qonl"'l BoardS;" . . '~~ /~ ~ Gambhn~ Premises Information ' i~!jl'i>':"',,",'1.\oy Nam,eof premises wher\ gambling activity will~e conducted (for raffles,listthe site where the drawing will tak~ ,~,~~ '0 ~. \\i\rLf4 s ~j"l)r0l1\ Address (do not use PO box) City 423 S. ~tk 'St. ~\-( L\'00--,kr Dale(S~~d;:flfui~~~ Check the box or boxes that indicate the type of gambling activity your organization wm be conducting: ~ *Bingo Eil. Raffles (cash prizes may not exceed $12,000) D *Paddlewheels ~ulHabs D *Tipboards *Equipment for these activities must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's altemative format (i.e. large print, Braille) name and address will be public information upon request. The information requested when received by the Board. All the other on this form (and any attachments) will be information that you provide will be private used by the Gambling Control Board data about you until the Board issues your (Board)to determine your qualifications to permit. VVhen the Board issues your be involved in lawful gambling activities in . permit; all' of the information that you have Minn~sota: you have the right to refl.lseto provided to the Board in the process of supply the information requested; however, applying foryour permit will become public, if you refuse to supply this information, the If the Board ,does not issue you a permit, -Board may riot b~. able t6 determine'your all the information YOU tiave proVided in the , qualifICations and, as a consequence, may process of applying for aperrnit remains . refuse to issue you a permit. If you supply private, with the exception of your name the information requested, the Board will and your organization's name and address be able to process your application. which will remain public. Private data about you are available only to rf ~Q.,~~ot '-~ ~'6 ~~~)a~l'( ~ StatelZip Code County f4\ 'tJ S-S- D 'b 2 - WLtb ~i n ) ~ )Vl the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and ,_ internatiorl1l1 g~rnbling ~ll~tory~gencies; anyone pursuant to court order; other individuals and agencies that are -, SPecifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. Chief Executive Officer's Signature *. The information provided in. this applic r is co. ~. e.t te~ 1? aceu ~ Z7n~ge Chief e>ecutive officel's ~?reWJ e:. r"'--.. . Name(pleaseprint) /rl/ofqeJ C t:{fuzc;ul:::.- Date .?t6!Lt~ Mail Application and Attachments At least 45 days prior to your scheduled actMty date send: · the completed application, . a copy of your proof of nonprofit status, and . a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 LG220 Application for Exempt Permit Organization Name Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. I\A The city approves the application with no ~ waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The city denies the application. Print V of oiy S>.h 11 f0r:dtA J~i! Cl!;!.o;t'l!2~f!:oon) TMe (~J:t; 6 r 9>>tJu Date <; / ~ /07 x L6-f/ Page 2 of 2 3/01 If the gambling premises is located in a township, both . the county and township must sign this application. . On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves th~ application with a 30 day waiting period, and allows the Board to issue a perm it after 30 days. o The county denies the application. Print name of county (Signature of county personnel receMng application) /...::;: '"t'7'~'~ Title /~\r/!.:().r~ ,",-($2.0 ~ " " ....0' Date / / . .... . f ~ \ '., ~Er~lt'1=?r- ~~ TOWNSHIP: On behalf ofthe towr~.~iP, I aC~leCl~Ekhll..t t . the organization is applying for exe~~d gamq ~i ~ within the township Omits. [A townsH(lS;\1as rI@m~DbntroJ (,J'! J . authority to approve or deny an appl~n (Minna.. sec. . ~ J 349.213, subd. 2).J ~<' .~ / fJ. ~'V Print name of township 'LSI t. "'I '""t' \ "oy -........::!'C.lo\i~ (Signature of township official acknowledging application) Title Date / If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. . BOARD OF WATER COMMISSIONERS . 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 . FAX: 651-439-4061 June 14,2003 To the Mayor and City Council City of Stillwater, Minnesota In compliance with Article XllI. Scclion 12, oflhe City Charter, I respectfully suhmit the Financial Statement of the Board or Water Commissioners for the year ended December 31. 2002. c----~. O .t.1) '~7 /"? ~. . ------... '-", r "_/'/'''/ - ../ ____.7,>---~-~--__. -'-'-'--'~-,_~ . > _;Y . 1(; ~i>-,?>~--?,.----=_ Jim McKnight Secretary . Lars.nAllerf CPAs, Consultants & Advisors www.larsonallen.com . Members of the Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota We have audited the general purpose financial statements of the Board of Water Commissioners of the City of Stillwater for the year ended December 31, 2002, and have issued our report thereon dated February 21, 2003. Professional standards require that we provide you with the following information related to our audit. Our Responsibility under u.s. Generally Accepted Auditing Standards As stated in our engagement letter dated February 17, 2003, our responsibility, as described by professional standards, is to plan and perform our audit to obtain reasonable, but not absolute, assurance that the financial statements are free of material misstatement and are fairly presented in . accordance with U.S. generally accepted accounting principles. Because an audit is designed to provide reasonable, but not absolute assurance and because we did not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. As part of our audit, we considered the internal control of the Board of Water Commissioners of the City of Stillwater. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. Other Information in Documents Containing Audited Financial Statements We provide no opinion or assurance on any information prepared by the Board of Water Commissioners of the City of Stillwater management that accompanies the December 31, 2002, audited financial statements. Significant Accounting Policies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the Board of Water Commissioners of the City of Stillwater are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2002. We noted no transactions entered into by the Board of Water Commissieners of the City of Stillwater during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. . Larson, Allen, Weishair & Co., LLP Members of the Board of Commissioners Board of Water Commissioners of the City of Stillwater Page 2 . Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. Significant estimates in the general purpose financial statements for the year ended December 31, 2002 include depreciation, which is based upon estimated useful lives of depreciable assets, and the collectible amount of customer accounts receivable. Audit Adjustments For purposes of this letter, professional standards define an audit adjustment as a proposed correction of the financial statements that, in our judgment, may not have been detected except through our auditing procedures. An audit adjustment may or may not indicate matters that could have a significant effect on the Board of Water Commissioners of the City of Stillwater's financial reporting process (that is, cause future financial statements to be materially misstated). In our judgment, none of the adjustments we proposed, whether recorded or unrecorded by the Board of Water Commissioners of the City of Stillwater, either individually or in the aggregate, indicate matters that could have a significant effect on the Organization's financial reporting process. . In addition, the attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Issues Discussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the Board of Water Commissioners of the City of Stillwater's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. . Members of the Board of Commissioners Board of Water Commissioners of the City of Stillwater Page 3 Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing our audit. This information is intended solely for the information and use of the Board of Water Commissioners and its management and is not intended to be and should not be used by anyone other than these specified parties. Minneapolis, Minnesota February 21, 2003 ~, #Il.~, w~ ~41/"'14' LARSON, ALLEN, WEISHAIR & CO., LLP . . . Board of Water Commissioners of the City of Stillwater Passed Adjustment 12/31/02 . . . II II IIAccount Description I 1 Retained Earnings I I IIAccount Number I 13160 15610 , Depreciation Expense II II II II Pass on adiustinq be8innin8 retained earninps for differences in the 12/31/01 accumulated deoreciation balance noted durinq the chanqe in fixed asset software packaoes durinp fiscal year 2002. The difference has been included in the fiscal year 2002 depreciation expense. Total r I I I r II OR II CR II 1 II II I 11,5171 I II I 11,5171 , I I I II I II I I II .1J,517II 11,51711 Lars.nAlleIiM CPAs, Consultants & Advisors www.larsonallen.com . Members of the Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota In planning and performing our audit of the general purpose financial statements of the Board of Water Commissioners of the City of Stillwater for the year ended December 31, 2002, we considered its internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control. However, we noted certain matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the Board of Water Commissioners of the City of Stillwater's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. REPORTABLE CONDITIONS . Seareaation of Duties In any system of accounting control, one primary goal is adequate segregation of duties. The Secretary/Manager is basically responsible for all areas of the accounting cycles; therefore, an adequate segregation of duties and responsibilities is not present. The basic premise of proper segregation of duties is that no one person should have access to both physical assets and the related accounting records, or to all phases of a transaction. Due to the Commission's limited number of office personnel, segregation of the accounting functions that is necessary to ensure adequate internal accounting control may not be possible. This is not unusual in an operation the size of the Commission; however, the Board of Water Commissioners should constantly be aware of this condition and realize that the concentration of duties and responsibilities in a limited number of individuals is not desirable from an accounting point of view. This area should be reviewed periodically and consideration given to improving the segregation of duties. In making this review, it is most important to consider the benefit derived as weighed against the cost of the improvements. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or fraud in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the norma! course of performing their assigned functions. . Larson, Allen, Weishair & Co.. LLP . . . Our consideration of internal control would not necessarily disclose all matters in internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, the reportable condition described above is believed to be a material weakness. * * * * * We have the following comment and recommendation that is a suggestion for your Organization to improve its internal controls and increase its operating eff(ciency. State Statute 118A - Collateral The Commission did not obtain adequate collateral coverage from a financial institution during the fiscal year. Minnesota statutes require that public deposits in excess of deposit insurance be protected by a bond or collateral which, when computed at its market value shall be at least ten percent more than the amount of the excess deposit. The Commission should review its policy on collateral coverage and take steps to ensure that an adequate level of collateral coverage is maintained. We sincerely appreciate all the courtesies and cooperation extended to us by you and the staff of the Commission, and thank you for the opportunity to be of service to you. We look forward to working with you in the future. This report is intended solely for the information and use of the Board of Water Commissioners, management, and others within the administration and is not intended to be and should not be used by anyone other than these specified parties. ~.M~, ~'';~o/,-/4.~~,,,- LARSON, ALLEN, WEISHAJR & CO., LLP Minneapolis, Minnesota February 21, 2003 . BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER FINANCIAL STATEMENTS, SUPPLEMENTARY INFORMATION AND INDEPENDENT AUDITOR'S REPORT DECEMBER 31, 2002 AND 2001 . . BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER TABLE OF CONTENTS DECEMBER 31, 2002 AND 2001 ORGANIZATION SCHEDULE INDEPENDENT AUDITOR'S REPORT GENERAL PURPOSE FINANCIAL STATEMENTS BALANCE SHEETS STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS STATEMENTS OF CASH FLOWS NOTES TO FINANCIAL STATEMENTS SUPPLEMENTARY INFORMATION INDEPENDENT AUDITOR'S REPORT ON SUPPLEMENTARY INFORMATION 14 SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES OTHER REPORTS SECTION INDEPENDENT AUDITOR'S REPORT ON MINNESOTA LEGAL COMPLIANCE 16 SCHEDULE OF FINDINGS AND QUESTIONED COSTS 17 . 1 2 3 4 5 7 15 . . . . . Board of Comissioners James O'Brien John Rheinberger Robert Thompson Treasurer Larry Hansen Officers James McKnight BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER ORGANIZATION SCHEDULE DECEMBER 31, 2002 President Vice-President Member Manager (1) Term Expires 2003 2004 2005 Appointed Appointed Lars8nAllerf CPAs, Consultants & Advisors www.larsonallen.com . INDEPENDENT AUDITOR'S REPORT Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota We have audited the accompanying general purpose financial statements of the Board of Water Commissioners, a component unit of the City of Stillwater, as of and for the years ended December 31, 2002 and 2001, as listed in the table of contents. These financial statements are the responsibility of the Commission's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audits. . We conducted our audits in accordance with U.S. generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatements. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to in the first paragraph, present fairly in all material respects, the financial position of the Board of Water Commissioners as of December 31, 2002 and 2001, and the results of its operations and its cash flows for the years then ended in conformity with U.S. generally accepted accounting principles. /~.4M-, W~ 14" to'" LARSON, ALLEN, WEISHAIR & CO., LLP Minneapolis, Minnesota February 21, 2003 . (2) Larson, Allen, Weishair & Co., LLP BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER BALANCE SHEETS . DECEMBER 31, 2002 AND 2001 2002 2001 ASSETS PROPERTY AND EQUIPMENT Land $ 4,987 $ 4,987 Equipment 495,764 451,242 Distribution System 11,883,756 11,263,775 Construction in Progress 9,119 14,890 Total $ 12,393,626 $ 11,734,894 Less: Accumulated Depreciation 3,350,431 3,081,307 Net Utility Plant $ 9,043,195 $ 8,653,587 OTHER ASSETS (At Cost) Notes Receivable - Long-Term $ 1,036 $ 2,523 Bond Issue Costs - Net Accumulated Amortization 22,605 24,475 Investments, Designated 450,000 150,000 Total Other Assets $ 473,641 $ 176,998 CURRENT ASSETS Cash and Cash Equivalents $ 76,219 $ 66,542 Investments 926,076 1,151,526 Due from Other Funds 188,657 160,538 Accounts Receivable 135,756 127,961 Notes Receivable - Current Portion 2,000 4,269 Accrued Interest Receivable 19,620 26,549 . Inventories 46,617 57,731 Prepaid Expenses 17,601 16,227 Total Current Assets $ 1,412,546 $ 1,611,343 Total Assets $ 10.929.382 $ 10,441,928 FUND EQUITY AND LIABILITIES FUND EQUITY Contributed Capital $ 4,678,854 $ 4,809,199 Retained Earnings - Unreserved 4,781,222 4,164,530 Total Fund Equity $ 9,460,076 $ 8,973,729 CURRENT LIABILITIES Current Portion of Revenue Bonds Payable $ 90,000 $ 90,000 Accounts Payable 68,722 36,162 Deferred Revenue 119,003 75,474 Accrued Expenses 60,637 50,110 Total Current Liabilities $ 338,362 $ 251,746 LONG-TERM LIABILITIES Compensated Absences $ 70,944 $ 66,453 Revenue Bonds Payable 1,060,000 1,150,000 Total Long-Term Liabilities $ 1,130,944 $ 1,216,453 Total Liabilities $ 1 ,469,306 $ 1,468,199 Total Fund Equity and Liabilities $ 10.929.382 $ 10,441,928 . See accompanying Notes to Financial Statements. (3) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001 . 2002 2001 OPERATING REVENUES Water Sales $ 825,300 $ 886,731 Other Operating Revenues 60,939 57,526 Total Operating Revenues $ 886,239 $ 944,257 OPERATING EXPENSES Operating Expenses $ 640,657 $ 657,834 Service Customer Expenses 48,150 46,938 Administrative and General Expenses 251,660 235,430 Total Operating Expenses $ 940,467 $ 940,202 OPERATING INCOME (LOSS) $ (54,228) $ 4,055 . OTHER INCOME (EXPENSE) Interest Income $ 42,375 $ 63,507 Sale of Scrap or Other Materials 4,137 3,361 Water Access Charges 202,640 193,960 Meter Rental Charges 32,795 28,169 Penalty Charges 9,590 9,825 Miscellaneous 33,095 12,732 Developer Fixed Asset Contributions 275,044 Interest Expense (59,101) (66,692) Total Other Income $ 540,575 $ 244,862 NET INCOME $ 486,347 $ 248,917 Retained Earnings - Beginning 4,164,530 3,795,773 Add: Depreciation Charged Directly to Contributed Fixed Assets 130,345 119,840 RETAINED EARNINGS - ENDING $ 4,781,222 $ 4,164,530 . See accompanying Notes to Financial Statements. (4) . BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER STATEMENTS OF CASH FLOWS FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001 2002 2001 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Customers $ 1,173,852 $ 1,227,291 Cash Paid to Employees (261,576) (307,311) Cash Paid to Suppliers (338,125) (436,266) Net Cash Provided by Operating Activities $ 574,151 $ 483,714 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Construction and Acquisition of Fixed Assets $ (396,140) $ (257,874) Payments on Revenue Bonds (90,000) (90,000) Interest Paid (57,758) (55,135) Net Cash Used for Capital and Related Financing Activities $ (543,898) $ (403,009) CASH FLOWS FROM INVESTING ACTIVITIES . Purchase of Investments $ (1,276,076) $ (2,026,526) Redemption of Investments 1,201,526 1,779,600 Interest Received 53,974 54,067 Net Cash Used by Investing Activities $ (20,576) $ (192,859) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS $ 9,677 $ (112,154) Cash and Cash Equivalents - Beginning of Year 66,542 178,696 CASH AND CASH EQUIVALENTS - END OF YEAR $ 76.219 $ 66.542 . See accompanying Notes to Financial Statements (5) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER STATEMENTS OF CASH FLOWS (CONTINUED) FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001 . 2002 2001 RECONCILIATION OF OPERATING INCOME (LOSS) TO CASH FLOWS FROM OPERATING ACTIVITIES: Operating Income (Loss) $ (54,228) $ 4,055 Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation and Amortization 303,907 262,384 Cash Received from Other Nonoperating Income 255,783 243,068 (Increase) Decrease in Assets: Accounts Receivable (5,526) (6,771) Due from Other Funds (28,119) 26,087 Notes Receivable 1,487 3,378 Inventories 11,114 (3,815) Prepaid Expense (1,374) (5,356) Increase (Decrease) in Liabilities Accounts Payable 32,561 (40,076) Deferred Revenue 43,528 13,272 . Accrued Expenses 10,527 (15,317) Compensated Absences 4,491 2,805 Net Cash Provided by Operating Activities $ 574.151 $ 483.714 NONCASH INVESTING, CAPITAL AND FINANCING ACTIVITIES: Contributions of Fixed Assets Received $ 275,044 $ 526.475 . See accompanying Notes to Financial Statements (6) . . . NOTE 1 BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 AND 2001 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Oraanization and Ooeration The Board of Water Commissioners is a component unit of the City of Stillwater, created and prescribed by the City Charter. The purpose of the Commission is to account for the distribution of water services to the residents of the City. The City Council appoints members of the Commission and maintains annual budgetary controls over commission- delegated financial activities. The financial statements presented here are also included in the general purpose financial statements of the City of Stillwater. The accounting policies of the Board of Water Commissioners conform to U.S. generally accepted accounting principles. Financial Reoortina Entitv The Commission's general purpose financial statements include all funds, account groups, departments, agencies, boards, commissions, and other organizations over which Commission officials exercise oversight responsibility. Component units are legally separate entities for which the Commission (primary government) is financially accountable, or for which the exclusion of the component unit would render the financial statements of the primary government misleading. The criteria used to determine if the primary government is financially accountable for a component unit include whether or not the primary government appoints the voting majority of the potential component unit's governing body, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential component unit, or is fiscally depended upon by the potential component unit. Based on these criteria, there are no organizations considered to be component units of the Commission. Basis of Accountinq The accrual basis of accounting is used by the Commission. Under this method, revenues are recorded when earned and become measurable and expenses are recorded when the related fund liability is incurred. The Commission has elected to follow Governmental Accounting Standards Board (GASB) pronouncements as its authoritative guidance for accounting and financial reporting purposes. Utilitv Plant. Prooertv. and Eauioment Utility plant, property, and equipment is recorded at cost, or in the case of contributions, at fair market value at the time received. Depreciation is calculated using the straight-line method over the assets' estimated useful lives, ranging from five to fifty years. Depreciation recognized on property that has been donated by property owners to the Commission is closed to the contributed capital account. (7) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 AND 2001 . NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Cash and Cash Eauivalents For the purposes of the Statement of Cash Flows, cash equivalents are defined as short- term, highly liquid investments that are both: A. Readily convertible to known amounts of cash, or B. So near their maturity that they present insignificant risk of changes in value because of changes in interest rates. The Commission's policy considers cash equivalents to be those that meet the above criteria and have original maturities of three months or less. Cash and cash equivalents consist of checking and savings accounts and cash on hand. Accounts Receivable It is management's judgment that losses from uncollectible customer receivables, if any, will be immaterial; therefore, no allowance for doubtful accounts is reflected in the financial statements. All accounts receivable are uncollateralized. Inventories Inventory is stated at the lower of cost (first-in, first-out method) or market. . NOTE 2 DETAIL OF FIXED ASSETS The following list includes the major classes of fixed assets: 2002 2001 Land $ 4,987 $ 4,987 Equipment Trucks 120,532 92,658 Office Furniture and Equipment 86,516 88,610 Shop Equipment 288,716 269,974 Distribution System Original Plant 145,000 . 145,000 Water Stations and Reservoir 3,155,963 3,155,963 Building and Vault 123,437 123,437 Standpipes 700,315 386,220 Extensions 7,278,294 7,002,275 Meters in Service 480,747 450,880 Construction in Progress 9,119 14,890 Total Fixed Assets $ 12,393,626 $ 11,734,894 Less: Accumulated Depreciation 3,350,431 3,081,307 Net Fixed Assets $ 9.043.195 $ 8.653.587 . (8) . . . NOTE 2 BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 AND 2001 DETAIL OF FIXED ASSETS (CONTINUED) Changes in fixed assets is as follows: Land Equipment Distribution System Construction in Progress Total Fixed Assets Less: Accumulated Depreciation Net Fixed Assets Balance December 31, 2001 $ 4,987 451,242 11,263,775 14,890 $11,734,894 3,081,307 $ 8.653.587 NOTE 3 INVESTMENTS DESIGNATED BY THE BOARD Additions $ Deletions - $ 79,200 619,981 308,324 $ 1,007,505 $ 302,036 $ 705.469 $ 34,678 314,095 348,773 32,912 315.861 Investments designated by the Board for specific purposes were as follows: Designated for Future Tank Painting Designated for Future Well Purchase Total NOTE 4 DEPOSITS AND INVESTMENTS 2002 $ 350,000 100,000 $ 450.000 Balance December 31, 2002 $ 4,987 495,764 11,883,756 9,119 $12,393,626 3,350,431 $ 9.043.195 $ $ 2001 150,000 150.000 In accordance with Minnesota statutes the Commission maintains deposits at banks which are authorized by the Board of Water Commissioners. Minnesota statutes require that all City deposits be protected by insurance, surety bond or collateral. The market value of the collateral pledged must equal 110% of the deposits not covered by insurance or bonds (140% in the case of mortgage notes pledged). Authorized collateral includes legal investments as well as certain first year mortgage notes, and certain other state or local government obligations. Minnesota statutes require that securities pledged as collateral be held in safekeeping by the City Treasurer or in a financial institution other than that furnishing the collateral. (9) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 AND 2001 . NOTE 4 DEPOSITS AND INVESTMENTS (CONTINUED) Bank Carrying Balance Amount Balance at December 31, 2002: Insured or collateralized by securities held by the Commission's custodial Bank in the Commission's Name $ 1,304,819 $ 1,322,297 Uninsured and Uncollateralized 129,998 129,998 $ 1.434.817 $ 1 .452.295 These balances consist of: Cash $ 58,741 $ 76,219 Investments in Time Deposits 926,076 926,076 Investments in Time Deposits - Designated 450,000 450,000 $ 1.434.817 $ 1.452.295 Balance at December 31, 2001: Insured or collateralized by securities held by the Commission's custodial Bank in the Commission's Name $ 1,345,948 $ 1,368,068 Uninsured and Uncollateralized . $ 1.345.948 $ 1.368.068 These balances consist of: Cash $ 44,422 $ 66,542 Investments in Time Deposits 1,151,526 1,151,526 Investments in Time Deposits - Designated 150,000 150,000 $ 1.345.948 $ 1.368,068 NOTE 5 INVENTORIES The major classes of inventory consist of the following at December 31,2002 and 2001: 2002 2001 Pipe and Fittings $ 29,300 $ 30,553 Brass Goods 5,830 6,226 Tools and Supplies 5,449 8,217 Meters 6,038 12,735 Total $ 46.617 $ 57.731 . (10) . BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 AND 2001 NOTE 6 COMPENSATED ABSENCES The Commission records a long-term liability for employee compensated absences consisting of vested sick pay and a current liability consisting of vested vacation and longevity. Employees earn vacation in arrears and may carry over five vacation days and one hundred sick days. Longevity is a calculation based on the number of years of service and the current rate of pay. It accrues monthly and is paid out on December 1 for the year ending November 30 of the same year. Employees are compensated for sick days in excess of one hundred days at year end and for all vested sick days, vacation days, and longevity upon termination. At December 31, 2002 and 2001, accumulated sick pay benefits payable were $70,944 and $66,453, respectively, vested vacation pay benefits payable were $22,355 and $22,041, respectively, and vested longevity pay benefits payable were $1,080 and $1,004, respectively. NOTE 7 REVENUE BONDS PAYABLE Final Issue Maturity Interest Original Payable . Date Date Rate Issue 12/31/02 General Obligation Bonds: 2000B Water Revenue Bonds 04/01/00 02/01/15 4.00% - 5.50% $1,330,000 $1,150,000 Changes in long-term debt for the year ended December 31, 2002 is as follows: Balance 12/31/01 Additions Deletions Balance 12/31/02 General Obligation Bonds: 2000B Water Revenue Bonds $1,240,000 $ - $ 90,000 $1,150,000 Maturities of long-term debt are as follows: Year Ended December 31. 2003 2004 2005 2006 2007 Thereafter Total Amount $ 90,000 90,000 90,000 90,000 90,000 700,000 ...1 1.150,000 . The General Obligation Water Revenue Bonds, Series 2000B dated April 1, 2000, were issued to finance a water project in the City of Stillwater, consisting of a new well pumphouse and construction of Settler's Park Reservoir. Bond principal is payable in annual installments ranging from $85,000 to $90,000 through February 2015, together with interest ranging from 4.00% to 5.5%. (11 ) BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 AND 2001 . NOTE 8 PENSION PLANS PUBLIC EMPLOYEES RETIREMENT ASSOCIA TlON Plan Descriotion All full-time and certain part-time employees of the Commission are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) which is a cost- sharing, multiple-employer retirement plan. This plan is established and administered in accordance with Minnesota Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by State Statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERF's Coordinated and Basic Plan . members. The retiring member receives the higher of step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate fora Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For PERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement age is 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree, no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. . (12) . BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 AND 2001 NOTE 8 PENSION PLANS (CONTINUED) Plan Descriotion (Continued) The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF. That report may be obtained on the web at mnpera.com, by writing to PERA at 60 Empire Drive #200, S1. Paul, Minnesota, 55103-2088 or by calling (651) 296-7460 or 1-800-652-9026. . Fundina Policv Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The Commission makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 9.10% and 5.10% respectively, of their annual covered salary. The Commission is required to contribute the following percentages of annual covered payroll: 11.78% for Basic Plan PERF members, and 5.53% for Coordinated Plan PERF members. The Commission's contributions for the years ending December 31, 2002, 2001 and 2000 were $15,100, $15,187 and $14,885, respectively, equal to the contractually required contributions for each year as set by state statute. NOTE 9 CONTRIBUTED CAPITAL Changes in contributed capital are summarized as follows: 2002 2001 Balance at January 1, net $ 4,809,199 $ 4,402,564 Additions 526,475 Transfer to Retained Earnings for Depreciation (130,345) ( 119,840) Balance at December 31 , net $ 4.678.854 $ 4.809.199 NOTE 10 RISK MANAGEMENT The Commission is exposed to various risks of loss related to torts; theft of, damage to, or destruction of assets; error or omissions; injuries to employees or natural disasters for which the Commission carries commercial insurance. . Significant losses are covered by commercial insurance. There have been no significant reductions in insurance coverage. Settlement amounts have not exceeded insurance coverage for the current year or the three prior years. (13) . . . Lars.nAllerf CPAs, Consultants & Advisors www.larsonallen.com INDEPENDENT AUDITOR'S REPORT ON SUPPLEMENTARY INFORMATION Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota Our report on our audits of the general purpose financial statements of the Board of Water Commissioners, a component unit of the City of Stillwater for 2002 and 2001, appears on page 2. Those audits were conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The supplementary information shown on page 15, is presented for purposes of additional analysis and is not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audits of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial statements taken as a whole. Minneapolis, Minnesota February 21, 2003 (14) ~, ~, ~;... , ~./.t.~" LARSON, ALLEN, WEISHAIR & CO., LLP Larson. Allen, Weishair & Co.. LLP BOARD OF WATER COMMISSIONERS A COMPONENT UNIT OF THE CITY OF STILLWATER SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES FOR THE YEARS ENDED DECEMBER 31, 2002 AND 2001 . 2002 2001 OPERATING EXPENSES Wages $ 176,141 $ 199,229 Repairs and Supplies 65,285 82,349 Chemicals 10,615 10,771 Electricity 45,866 59,414 Truck Expenses 6,050 9,507 Fuel 5,232 7,364 Testing Expenses 27,561 26,816 Amortization 1,871 1 ,483 Depreciation On Contributed Assets 130,345 119,840 On Purchased Assets 171,691 141,061 Total Operating Expense $ 640,657 $ 657,834 SERVICE CUSTOMER EXPENSES . Labor, Jobbing and Equipment $ 31,112 $ 31,233 Repairs, Parts and Supplies 17,038 15,705 Total Service Customer Expenses $ 48,150 $ 46,938 ADMINISTRATIVE AND GENERAL EXPENSES Wages $ 104,792 $ 97,116 Employee Pensions and Benefits 81,844 93,607 Insurance and Bonds 37,894 19,740 Utilities and Telephone 4,078 4,870 Office Supplies and Postage 13,715 11 ,130 Audit 5,962 6,433 Other 3,375 2,534 Total Administrative and General Expenses $ 251,660 $ 235,430 Total Operating Expenses $ 940.467 $ 940.202 . (15) . OTHER REPORTS SECTION . . Lars.nAllerf CPAs, Consultants & Advisors www.larsonallen.com . INDEPENDENT AUDITOR'S REPORT ON MINNESOTA LEGAL COMPLIANCE Board of Water Commissioners of the City of Stillwater Stillwater, Minnesota We have audited the general purpose financial statements of the Board of Water Commissioners, a component of the City of Stillwater, as of and for the year ended December 31, 2002, and have issued our report thereon dated February 21, 2003. I We conducted our audit in accordance with U.S. generally accepted auditing standards and the provisions of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the . State Auditor pursuant to Minnesota Statute 6.65. Accordingly, the audit included such tests of the. accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers five categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, and claims and disbursements. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the Board of Water Commissioners complied with the material terms and conditions of applicable legal provisions, except as described on the Schedule of Findings and Questioned Costs. This report is intended solely for the information and use of the members of the Board of Water Commissioners, management and the office of the Minnesota State Auditor and is not intended to be and should not be used by anyone other than these specified parties. ~~, M~t ~~~~ltt , 4.,~~ LARSON, ALLEN, WEISHAIR & CO., LLP Minneapolis, Minnesota February 21, 2003 . (16) Larson, Allen, Weishair & Co~ LLP . . . BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER SCHEDULE OF FINDINGS AND QUESTIONED COSTS DECEMBER 31, 2002 Insurina or Securina Deposits - Section 118A. 03 Finding: Minnesota Statutes require that public deposits in excess of deposit insurance be protected by a bond or collateral which, when computed at its market value, shall be at least ten percent more than the amount of the excess deposits. In addition, the Board of Water Commissioners of the City of Stillwater must perfect its security interest in the pledged collateral by obtaining documentation that the financial institution's board of director or loan committee approved the collateral. This approval must be reflected in the financial institution's Board of Director's minutes. At times during fiscal year 2002, the Organization held funds in excess of deposit insurance which were not covered by a bond or collateral. Corrective Action Plan: Since being made aware of this new requirement, the Organization has monitored compliance with the collateral requirements by ensuring that deposits do not exceed the available FDIC insurance coverage available. (17) . .. . 05/14/03 WED 15:5i FAX 651 430,85i9 @002 LAKEVIEW HOSPITAL ADMIN ~~ . LAKEVIEW' HOSPITAL Lakcview Hospital's Mission is to deliver superior qtlality seroice in cooperation with others to meet the diverse healthcare needs of individuals, families and communities of the Sf. Croix Valley. . May 13,20'0'3 Dianne Ward; City Clerk City of Stillwater' 216.N Fourth Street Stillwater MN 550'82 ' RE: .Withdrawal of Hearing Requests Lakeview Memorial Hospital is withdra'wing its request for hearings on the following actions: 1. Hearing before the Stillwater Heritage Preservation Commission for approval to demolish the vacant home at 912 Churchill Street West; Stillwater, MN. ,2. Hearing before the Stillwater City Council on Case No. SUB/03-12 . for approval to subdivide one parcel, Lots 5 and 6, Blk 5, Holcombe's. . Addition, into two parcels of 7,50'0' squar~ feet each in the RB, Two Family Residential District. . Please contact me if Lakeview needs to take additional steps to withdraw the hearing requests. ' ?"~).~~ " '.' \ .... '/ Jeffrey J. Robertson CEO/Administrator 927 West Churchill Street · Stillwater · Mirlnesota 55082 · Phone: 651-439-5330 . Fax: 651-430-4528 . Home Pag~: www.lakeview.org LOCATION:651 430 8579 RX TIME 05/13 '03 15:31 ., . )1emo To: From: Date: Subject: Mayor and City Council .A / Steve Russell, Community Development Director (V'" May 14, 2003 Historic Preservation Survey Grant At your meeting of May 6,2003, the grant award and need for local match was presented. Council continued the item to get a better view of the budget situation and availability of matching funds. The State Historic Preservation Office was contacted to see when a decision on the grant was needed. The State indicated a decision by October 1,2003 would be needed to determine if grant money would be reprogrammed to another community for next year. Recommendation: Decision on grant. . Attachment: Award letter 5-8-03 and page 1. grant agreement. . ~ II '. MINNESOTA HISTORICAL SOCIETY . May 8, 2003. Sue Fitzgerald City of Stillwater 216 N 4th Street Stillwater, MN 55082 RE: F.Y. 2003 Certified Local Government Grant Agreements Federal Grant Number: 27-03-18223.001 Dear Ms. Fitzgerald: Enclosed please find a set of agreements for the city's Certified Local Government (CLG) grant in the amount of $5,000 for a survey of Staples and May's Addition approved on April 3, 2003. Enclosed are three blue-bound copies of your Certified Local Government Agreement. The Agreement outlines the federal requirements necessary for the implementation of the grant. Carefully review Attachment A that . outlines your project in detail. Your Agreement also includes the U.S. Department o/Interior Civil Rights . . Assurance Certification Regarding Debarment, Suspension, and Other Responsibility Matters, Drug Free Workplace Requirements and Lobbying (pages seven through nine). If the Agreement is acceptable, please have the three blue bound copies signed on oae:es six and nine. These copies should be returned to the Grants O~ce. A fully executed copy will be returned to you for your files. Please note that a brief monthly report is due in the Grants Office by the 15th of each month for the duration of the project period (see Attachment A and 2003 CLG Grants Manual Appendix F). This brief form should take no longer than a few minutes to complete each month. It greatly facilitates the tracking of the progress of the projects. Should you have any questions or concerns about the award orthe agreement, please do not hesitate to call me . at 651-296-5478. Thank you. s~\ ... Mandy Skypala Grants Specialist . enclosures :34.5 Kellogg Boulemrd \'\bt/Saillt Palll. ~lilll1l'sota 55102-1906/Telephone 651-296-6126 . . . .-.b -- ;j!. - - _._~----.........,."..~---.,.----......-,~~--_._~---_..__..-- MINNESOTA HISTORICAL SOCIETY. CERTIFIED LOCAL GOVERNMENT GRANTAGREEMENT ACCOUNT NUMBER FISCAL ,YEAR 0284 2003 OBJECT CODE 5720 FEDERAL PROJECT DOLLAR AMOUNT NUMBER 27-03-18223.001 ~; g.au~ f~ ( $5,800 applicant m~ This Agreement is made by and between the Minnesota Historical Society hereinafter called the Society), and the City of Stillwater (hereinafter called the City), pursuant to authority granted by the National Historic Preservation Act of 1966, as amended. , ' WHEREAS, pursuant to the Act, the Society has been allocated funds by the United States Department of the Interior for use by Certified Local Governments for qualifying historic preservation activities; and WHEREAS, the City has applied for and been granted Certified Local Government Status and has made application for Certified Local Government funds to be utilized in carrying out the project described in Attachment A of this Agreement, NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants and agreements contained herein, the parties hereto do covenant and agree, each for themselves and their respective successors and assigns, to carry out the project under the following provisions. I. PROJECT DESCRlY lION A. The Project Time Period, Work Summary, Photograph Guidelines (where applicable), Consultations and Progress Reports, Final Products, Project Director's Report, Project Budget, and Reimbursement Schedule are described in the Project Description, Attachment A, which is attached hereto and made a part hereof. B.The City agrees the project will be carried out as described in the Project Description, unless modified pursuant to the provisions of Section V ofthiscontract. C. The Society will reimburse the City for the budget costs identified as Historic Preservation Fund (HPF) federal dollars in the Project Description, following submittal of materials as described in Section ill of this Agreement. Final products which do not conform to the terms and conditions of this Agreement or which do not meet the applicable Secretary of the Interior's Standards will not be reimbursed. . . . MAGNUSON LAw FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082 TELEPHONE: (651)439-9464 . FAX: (651)439-5641 DAVIDT.MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson, City Attorney DATE: May 14,2003 RE: Tax Increment Financing District No.1 0 Enclosed is a Resolution approvmg the establishment of Tax Increment Financing District No. 10, a Resolution decertifying Tax Increment Financing District No.7, and a Resolution deleting certain parcels from Tax Increment District No.1. The deletions are necessary for inclusion of this property and the new Financing District. A copy of the final Tax Increment Financing District Plan, together with the Fiscal Analysis and Building Inspection Report are enclosed for your review. Staff will be prepared to answer any questions that the City Council might have with regard to this action. Respectfully, ~ David T. Magnuson DTM/nm Enclosures CITY OF STILL WATER COUNTY OF WASHINGTON STATE OF MINNESOTA . Council member introduced the following resolution and moved its adoption: RESOLUTION NO. RESOLUTION ADOPTING A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1, THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 10 (A REDEVELOPMENT DISTRICT) AND THE ESTABLISHMENT OF A HAZARDOUS SUBSTANCE SUBDISTRICT WITHIN TAX INCREMENT FINANCING DISTRICT NO. 10, AND ADOPTING A TAX INCREMENT FINANCING PLAN THEREFOR REDUCING THE SIZE OF TAX INCREMENT FINANCING DISTRICT NO. 1 AND MODIFICATION TO THE TAX INCREMENT FINANCING PLAN THEREFOR, THE TERMINATION OF TAX INCREMENT FINANCING DISTRICT NO. 7 WITHIN DEVELOPMENT DISTRICT NO.1, PURSUANT TO AND IN ACCORDANCE WITH MINNESOTA STATUTES SECTIONS 469.124 TO 469.134 AND 469.174 TO 469.179 BE IT RESOLVED by the City Council (the "Council") of the City of Stillwater, Minnesota (the "City"), as follows: . Section 1. Recitals. 1.01 The City Council (the "Council") of the City of Stillwater (the "City") has heretofore established Development District No. 1 and adopted the Development Program therefor. It has been proposed by the City that it adopt a modification to the Development Program for Development District No.1, the establishment of Tax Increment Financing District No. 10 (a "Redevelopment District") and the establishment of a Hazardous Substance Subdistrict within Tax Increment Financing District No. 10, and adopt a Tax Increment Financing Plan (the "Plan") therefor, reducing the size of Tax Increment Financing District No.1, and the modification to the Tax Increment Financing Plan therefor, the termination of Tax Increment Financing District No. 7 within Development District No 1, pursuant to and in accordance with Minnesota Statutes Sections 469.124 TO 469.134 and 469.174 to 469.179. 1.02 The City has investigated the facts relating to this action and has caused the documents needed to take this action to be prepared. 1.03 The City has performed all actions required by law to be performed prior to the establishment of the District and the Hazardous Substance Subdistrict and the adoption and approval of the proposed Plan, including, but not limited to, notification of Washington County . and Independent School District No. 834 having taxing jurisdiction over the property to be included in the District, notification of the County Commissioner in whose district the City is </ . . . located, a review of and written comment on the Plan by the City Planning Commission, and the holding of a public hearing upon published notice as required by law. 1.04 Certain written reports (the "Reports") relating to the Plan and to the activities contemplated therein have heretofore been prepared by staff and submitted to the Council and/or made a part of the City files and proceedings on the Plan. The Reports include data, information and/or substantiation constituting or relating to the bases for the other findings and determinations made in this Resolution. The Council hereby confirms, ratifies and adopts the Reports, which are hereby incorporated into and made as fully a part of this Resolution to the same extent as if set forth in full herein. 1.05 The City is amending the Development Program for Development District No.1, to accommodate the establishment of Tax Increment Financing District No. 10; removing parcels from Tax Increment Financing District No.1, decertifying Tax Increment Financing District No.7, but is not altering the boundaries of Development District No.1. Section 2. Findings for the Adootion and Aooroval of the Plan. 2.01 The Council hereby finds that the Plans are intended and, in the judgment of this Council, the effect of such actions will be, to provide an impetus for development, having a public purpose and will accomplish the objectives as set forth in the Plan, which are hereby incorporated herein. Section 3. Findings for the Establishment of Tax Increment Financing District No. 10. 3.01 The Council hereby finds that the District is in the public interest and is a "redevelopment district" under Minnesota Statutes, Section 469.174, Subd. 10(a)(1), and that within this District a Hazardous Substance Subdistrict be created under Minnesota Statutes Section 469.175, Subd. 7. 3.02 The Council further finds that the proposed redevelopment would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the Tax Increment Financing Plan, that the Plan conforms to the general plan for the development or redevelopment of the City as a whole; and that the Plan will afford maximum opportunity consistent with the sound needs of the City as a whole, for the development or redevelopment of the District by private enterprise. 3.03 The Council further finds, declares and determines that the City made the above findings stated in this Section and has set forth the reason and supporting facts for each determination in writing, attached hereby as Exhibit A. " Section 4. Public Pumose. 4.01. The adoption of the Plan conforms in all respects to the requirements of the Act and will help fulfill a need to develop an area of the City which is already built up, to provide employment opportunities, to improve the tax base and to improve the general economy of the State and thereby serves a public purpose. . Section 5. AOOfoval and Adootion of the Plan: Establishment of Tax Increment Financing District No.1. 5.01 The Plan, as presented to the Council on this date, including without lirriitation the findings and statements of objectives contained therein, are hereby approved, ratified, established and adopted and shall be placed on file in the office of the City Administrator. There is established in the City within Development District No.1, the initial boundaries which are fixed and determined in the Plan. 5.02 The staff of the City, the City's advisors and legal counsel are authorized and directed to proceed with the implementation of the Plan and to negotiate, draft, prepare and present to this Council for its consideration all further plans, resolutions, documents and contracts necessary for this purpose. 5.03 The Auditor of Washington County is requested to certify the original net tax capacity of the District, as described in the Plan, and to certify in each year thereafter the amount . by which the original net tax capacity has increased or decreased; and the City of Stillwater City Council is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within the District, for which building permits have been issued during the 18 months immediately preceding the adoption of this resolution. 5.04 The City Administrator is further authorized and directed to file a copy of the Plan with the Commissioner of Revenue. The Motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: ,2003. CITY OF STILLWATER Jay L. Kimble, Mayor . . ATTEST: Larry D. Hansen, City Administrator . . EXHIBIT A . The reasons and facts supporting the findings for the adoption of the Tax Increment Financing Plan for Tax Increment Financing District No. 10, as required pursuant to Minnesota Statutes, Section 469.175, Subdivision 3, are as follows: 1. Finding that Tax Increment Financing District No. 10 is a redevelopment district as defined in Minnesota Statutes. Section 469.174, Subd. 10(a)(1). The District consists of 47 parcels in 3 scattered sites. Each of the 3 scattered sites is at least 70 percent occupied by buildings, streets, utilities, paved or gravel parking lots, or vacant, unused, inappropriately used rail yards, railroad right-of-way and excessive or abandoned railroad right-of-way. (See , of Bonestroo Report) 2. Finding that the proposed development, in the opinion of the City Council, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur within the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of tax Increment Financing District No. 10 permitted by the Plan. The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future: . This finding is supported by the fact that the redevelopment proposed in this Plan meets the City's objectives for redevelopment. Due to the high cost of redevelopment on the parcels currently occupied by substandard buildings, and the cost of financing proposed improvements, development is feasible only through assistance, in part, from tax increment financing. In the scattered site in which the former Territorial Prison site is located, most sites have remained undeveloped since businesses involved in the war industries closed after the Second World War. Most parcels in this site have remained undeveloped because of the high costs associated with storm drainage, soil correction that requires filing for construction, flood proofing, soil cleanup of pollutants, and demolition of buildings destroyed by fire. In the scattered site near Mulberry and Olive Streets the project contains old foundations and some pole buildings. In both instances the demolition costs associated with dealing with development has made development unfeasible. In the third scattered site, parking lots are surfaced, but undeveloped, because of ground water seepage, unstable soils and environmental condemnation. All three of the scattered sites have remained undeveloped for decades because development is not feasible without assistance, in part, from tax increment financing. . . . . The increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the, increase in market value estimated to result from the proposed developmentafier subtracting the present value of the projected tax incrementsfor the maximum duration of ,the TlF District permitted by the Plan: The City supported this finding on the grounds that the. cost of site and public improvements and utilities add. to the total redevelopment cost. Historically, site and public improvement costs in this area have made redevelopment infeasible. without tax increment assistance. Therefore, the City reasonably determines that no other redevelopment of similar scope is anticipated on this site witho.ut substantially similar assistance being provided to the development. . A comparative analysis of estimated market values both with and without establishment of the District and the use of tax increments has been performed as described above. If all development which is proposed to be assisted with tax increment were to occur in the District, the total increase in market value would be up to $137,510,000. The present value of tax increments from the District is estimated to be $11,576,592. It is the Council's finding that no development with a market value greater than $8,842,500 would occur without tax increment assistance in this district within 25 years. This finding is based upqn evidence from general past experience with the high cost of acquisition and public improvements in the general area of the District (see Cash flow in Exhibit Bof the TIF Plan). 3. Finding that the Tax Increment Financing Plan for Tax Increment FinancingDistfictNo,' 10 conforms to . the general, plan for the development or redevelopment of the municipality as a whole. The Planning Commission reviewed the Plans and found that the Phmsconform to the general development plan ofthe City. 4. Finding that the Tax Increment Financing Plan for Tax IncrementFinancingIJistrict No. 10 will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the development or redevelopment of Development District No. 2 by private enterprise. 5. Hazardous Substance Subdistrict findings required by Minnesota Statute Section 469.175, Subd. 7. Finding required by Minnesota Statute Section 469.175, Subd. 7(b):' In addition to the generally poor condition of the soils, high water table and floodplain . problems, the Lofts of Stillwater site suffers from significant environmentai contamination. .'.The site has a long 'history of assorteduses,.including that of a foundry, farmer's cooperative, and filling station. The Minnesota Pollution Control Agency (the "MPCA") has identified multiple leaking underground storage tanks on the site. The leaking tanks have discharged a significant afuount of petroleum product into the soils beneath the site. . In addition to petroleum contamination, environmental investigation .has . discovered the presence. of significant amounts of PaH, arsenic and pesticide, endrine ketone. The Redeveloper proposed replacing the dilapidated structures previously demolished on the site with a housing project, and the MPCA has approved a Voluntary Response Action Plan. The estimated cost to implement the Plan is $933,995.00. Although a portion of cleanup costs have been repaid to the Developer through a Metropolitan Council clean up grant, at least $209,836 remains as an expense that makes redevelopment economically not feasible without the assistance available through the creation of this subdistrict. . Finding required by Minnesota Statutes Section 469.175, Subd. 7(c): Parcel 28.030.20.11.0014 is expected to be reconveyed to the adjacent owners of the Hazardous Substance Subsite and developed together with the Hazardous Substance Subdistrict, and part of Parcel 28.030.20.41.0118 is expected to be obtained by the City from Burlington Northern Railroad and partially included in development of the site. Finding required by Minnesota Statutes Section 469.175, Subd. 7(d): That, according to the Fiscal Analysis for creation of the Hazardous Substance Subsite, tax increment with a present value of $46,005 will be made available for partial reimbursement of cleanup costs. This present value will be generated only by extending the life of the Hazardous Substance Subdistrict for the full life of the Redevelopment District and, therefore, the life of the Subdistrict is not longer than is necessary to provide for the additional costs due to the designated Hazardous Substance Subsite. . 6. The project to be assisted by the District will result in increased employment in the City and the State of Minnesota, the renovation of substandard properties, increased tax base of the State and add a high quality development to the City. 7. Through the implementation of the Plan, the City will increase the availability of safe and decent life-cycle housing in the City. . . RESOLUTION NO. CITY OF STILLWATER COUNTY OF WASHINGTON STATE OF MINNESOTA BEING A RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO.7, WITHIN DEVELOPMENT DISTRICT NO.1, OF THE CITY OF STILLWATER WHEREAS, on June 18, 1996, the City of Stillwater (the "City") created its Tax Increment Financing District 7 ("District No.7") within its Development District No. 1 (the "Project"); and on March 21, 200 the City modified the Financing Plan for District 7 by enlarging the area of the District. WHEREAS, as of the date hereof all bonds and obligations to which tax increment from District No.7 have been pledged have been paid in full; and WHEREAS, the City is the authority that requested certification of the original net tax . capacity of the District; and WHEREAS, the City desires by this Resolution to cause the decertification of District No.7, pursuant to Minn. Stat. 9469.177, Subd. 12(15). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater that the City's staff shall take such action as is necessary to cause the County Auditor of Washington County to decertify the District No.7 as a tax increment district. Dated: May 20, 2003. CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Larry D. Hansen, City Administrator . RESOLUTION NO. . CITY OF STILLWATER COUNTY OF WASHINGTON STATE OF MINNESOTA BEING A RESOLUTION APPROVING THE DECERTIFICATION OF CERTAIN PARCELS FROM TAX INCREMENT FINANCING DISTRICT NO.1, WITHIN DEVELOPMENT DISTRICT NO.1, OF THE CITY OF STILLWATER WHEREAS, on May 7, 1985, the City of Stillwater (the "City") created its Tax Increment Financing District 1 ("District No.1") within its Development District No. 1 (the "Project"); and, thereafter, the District was modified from time to time. WHEREAS, the City is the authority that requested certification of the original net tax capacity of the District; and WHEREAS, the City desires by this Resolution to cause the decertification of certain parcels within District No.1, pursuant to Minn. Stat. S 469.177, Subd. 12(15). NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Stillwater that the City's staff shall take such action as is necessary to cause the County Auditor of Washington County to decertify the following parcels now within Tax Increment District No.1: . Parcel Numbers 28.030.20.14.0042 28.030.20.41.0098 28.030.20.41.0081 28.030.20.41.0082 28.030.20.41.0084 28.030.20.42.0107 28.030.20.41.0045 28.030.20.11.0003 28.030.20.11.0033 28.030.20.14.0033 28.030.20.12.0101 28.030.20.11.0038 28.030.20.14.0010 28.030.20.14.0011 28.030.20.14.0012 28.030.20.13.0143 28.030.20.13.0144 28.030.20.13.0145 28.030.20.14.0057 28.030.20.11.0037 28.030.20.12.0102 Dated: May 20, 2003. CITY OF STILLWATER Jay L. Kimble, Mayor . . ATTEST: Larry D. Hansen, City Administrator . . . THE CITY OF STILL WATER MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 and the MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.1 and the TAX INCREMENT FINANCING PLAN for the establishment of TAX INCREMENT FINANCING DISTRICT NO. 10 (A REDEVELOPMENT DISTRICT) . within DEVELOPMENT DISTRICT NO.1 Public Hearing for consideration of adoption April 29, 2003 . . TABLE OF CONTENTS . Page Article 1 -Modification to the Development Program for Development Project No.1................ 1 Section 1.01. Forward. ................................................................................................... .......1 Article 2 -Modification to the Tax Increment Financing Plan for Tax Increment Financing District No.1............................................................................................................................. ...... 1 Section 2.01. Parcels to be Removed from Tax Increment Financing District No.1 (as Modified on April 29, 2003) ................. ........ .............. .................. ........... .......1 Section 2.02. Estimated Impact of Tax Increment Financing...............................................2 Article 3 -Tax Increment Financing Plan for Tax Increment Financing District No.1 0.............. 2 Section 3.01. Forward. . ....... .............. ................................ ..............:. ....................................2 Section 3.02. Statutory Authority. . .... ........ .......... ............. ........ .......... ......... .... .....................2 Section 3.03. Statement of Objectives. .................................... .............................................2 Section 3.04. Development Program Overview. ..................................................................3 Section 3.05. List of Expected Development Activities. ......................................................3 Section 3.06. Property to be Included in the District and Property to be Acquired..............6 Section 3.07. Classification of the District. ............................. ..... ....................... .................8 Section 3.07 A. Creation of ~ardous Substance District. ...................................................1 0 Section 3.08. Duration of the District. .... ...................................... ............ ..........................12 Section 3.09. Original Tax Capacity, Tax Rate and Estimated Captured Net Tax Capacity ValuelIncrement and Notification of Prior Planned Improvements. .................... ... ...................................................................... .12 Section 3.10. Sources of Revenue/Bonded Indebtedness. ..................................................14 Section 3.11. Uses of Funds. .................................... ......... ............ ..... ....... .......... ............... .15 Section 3.12. State Tax Increment Financing Aid (Local Contribution)............................ 16 Section 3.13. Fiscal Disparities Election. .............. ........... ............................. .....................16 Section 3.14. Business Subsidies. .................................. ........ .................. ...........................16 Section 3.15. County Road Costs. ......................................................................................17 Section 3.16. Estimated Impact on Other Taxing Jurisdictions..........................................17 Section 3.17. Supporting Documentation. ..........................................................................17 Section 3.18. Definition of Tax Increment Revenues. ........................................................17 Section 3.19. Modifications to the District. ........................................................................18 Section 3.20. Administrative Expenses. ........................ ........ ....... ......................................18 Section 3.21. Limitation of Increment. ........ .......................................................................19 Section 3.22. Use of Tax Increment. ...................................................................................21 Section 3.23. Excess Tax Increments. ..................................... ............... ................. ...........21 Section 3.24. Requirements for Agreements with Developer.............................................22 Section 3.25. Assessment Agreements. .. .... ...... ....... ......... ..................................................22 Section 3.26. Administration of the District. ......................................................................23 Section 3.27. Annual Disclosure Requirements. .........................................~......................23 Section 3.28. Reasonable Expectations. ... ....... .... ......................... .......... ......... ...................23 Section 3.29. Other Limitations on the Use of Tax Increment. ..........................................23 Section 3.30. Summary. .... ... ..... ......... ..... ..... ..... .... ...... ........... '" ... ......... ...................... ........24 . Exhibit B Map of Development District No. I and proposed Tax Increment District No. 10 Fiscal Analysis . Exhibit A . . 11 , . . . ARTICLE 1 - MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT PROJECT NO.1 Section 1.01. Forward. The following text represents a Modification to the Development Plan for Development District No.1. This modification represents a continuation of the goals and objectives set forth in the Development Program for Development District No.1. Generally, the substantive changes include the reduction in size of Tax Increment Financing District No.1, the termination of Tax Increment Financing District No.7 and the establishment of Tax Increment Financing District No. 10. Tax Increment Financing District No. 10 will consist of the parcels eliminated from Tax Increment Financing District No.1, the parcels that constituted Tax Increment Financing District No.2 and certain other parcels, all described in the Tax Increment Financing Plan for Tax Increment Financing District No.1 O. For further information, a review of the Development Program for Development District No.1 is recommended. It is available from the City Administrator at City Hall. Other relevant information is contained in the Tax Increment Financing Plans for the Tax Increment Financing Districts located within Development District No.1. ARTICLE 2 - MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO.1 Section 2.01. Parcels to be Removed from Tax Increment Financino District No. l.(as Modified on April 29, 2003) The following property and all adjacent rights-of-way identified by the parcel numbers listed below are certified in Tax Increment Financing District No.1. These parcels are being removed from Tax Increment Financing District No.1 and will be included in Tax Increment Financing District No. 10. Parcel Numbers 28.030.20.14.0042 28.030.20.41.0098 28.030.20.41.0081 28.030.20.41.0082 28.030.20.41.0084 28.030.20.42.0107 28.030.20.41.0045 28.030.20.11.0003 28.030.20.11.0033 28.030.20.14.0033 28.030.20.12.0101 28.030.20.11.0038 \'" 28.030.20.14.0010 28.030.20.14.0011 28.030.20.14.0012 28.030.20.13.0143 28.030.20.13.0144 28.030.20.13.0145 28.030.20.14.0057 28.030.20.11.0037 28.030.20.12.0102 . Section 2.02. Estimated ImDact of Tax Increment Financina If the County Auditor determines that the current net tax capacity of the parcels eliminated from Tax Increment Financing District No.1 exceeds the net tax capacity of those parcels in the district's original net tax capacity, then the City agrees that the original net tax capacity will be reduced by no more than the current net tax capacity of the parcels eliminated from the district, pursuant to Minn. Stat. ~469.175, Subd. 4. ARTICLE 3 - TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 10 Section 3.01. Forward. . The City Council for the City of Stillwater (the "City"), staff and consultants have prepared the following information to expedite the establishment of Tax Increment Financing District No. 10 (the "District"), a redevelopment tax increment financing district, located in Development District No.1. Section 3.02. StatutOry Authoritv. Within the City, there exist areas where public involvement is necessary to cause development or redevelopment to occur. To this end, the City has certain statutory powers pursuant to Minnesota Statutes ~~469.124 through 469.134, inclusive, as amended, and Minn. Stat. ~~469.174 through 469.179, inclusive, as amended (the "Tax Increment Financing Act" or "TIF Act"), to assist in financing public costs related to this project. This Article contains the Tax Increment Financing Plan (the "Plan") for Tax Increment Financing District No.1 O. Other relevant information is contained in the Modification to the Redevelopment Plan for Redevelopment Project No.1. Section 3.03. Statement of Obiectives. The District currently consists of 51 parcels of land, adjacent and internal rights-of-way, and underutilized and abandoned railroad rights-of-way. The District is being created to facilitate the construction of Condominium Units at market rates, rental townhouses at market . 2 " . . . rates, rental and work lofts, Elderly Rental Apartments, office and commercial uses, public and private parking facilities, flood walls, pedestrian walkways, a transportation corridor, including rail transportation, and right-of-way for sewer, water and storm sewer facilities. Contracts for this have not been entered into at the time of preparation of this Plan, but the date when development is likely to occur is May 1, 2003. This Plan is expected to achieve many of the objectives outlined in the Development Program for Development District No.1. The activities contemplated in the Modification to the Development Program and the Plan do not preclude the undertaking of other qualified development or redevelopment activities. These activities are anticipated to occur over the life of Development District No. 1 and the District. Section 3.04. Develooment Proaram Overview. 1. Property to be Acquired - Selected property located within the District may be acquired by the City and is further described in this Plan. 2. Relocation - Relocation services, to the extent required by law, are available pursuant to Minn. Stat. Chapter 117 and other relevant state and federal laws. 3. Upon approval of a developer's plan relating to a project and completion of the necessary legal requirements, the City may sell to a developer selected properties that they may acquire within the District or may lease land or facilities to a developer. 4. The City may perform or provide for some or all necessary acquISItIOn, construction, relocation, demolition, and required utilities and public street work and pollution and hazardous waste abatement within the District. Section 3.05. List of Exoected Develooment Activities. 1. The Lofts of SJillwat~r :e.r.9j~<.:! (Parcel No. 28.030.020.14.0033). The Lofts of Stillwater Project is expected to be undertaken by the current fee owner of the site, "The Lofts of Stillwater, Inc.", (the "Redeveloper"). The Lofts project will be a four story residential condominium building containing at least 58 residential units, having approximately 109,000 square feet oftotallivable area. The underground parking will include space for 137 cars. The soil conditions on the site are unfavorable for redevelopment. Historically, the site itself was created by sawdust and other fill materials after the Original Town of Stillwater was platted. To offset the poor soils on the site, the project will require 281 concrete pilings to be poured beneath the building slab. The depth of those pilings will range from twenty-five to one hundred feet. The Redeveloper has received bids in the amount of $915,022.53 to correct the soils on the site. 3 \. In addition to the generally poor condition of the soils, the site suffers from significant environmental contamination. The site has a long history of assorted . uses, induding that of a foundry, farmer's co-operative, and filling station. The Minnesota Pollution Control Agency (the "MPCA") has identified multiple leaking underground storage tanks on the site. The leaking tanks have discharged a significant amount of petroleum product into the soils beneath the site. In addition to petroleum contamination, environmental investigation has discovered the presence of significant amounts of PaH, arsenic and the pesticide, endrine ketone. The Redeveloper would like to replace the dilapidated structures previously demolished on the site with the project, which will require the MPCA to approve a Voluntary Response Action Plan. The estimated cost to implement the Plan is $933,995.00. The Redeveloper estimates that the completed project would have an estimated market value of $38,000,000. It is expected that the project will begin construction in 2003 and be completed by 2005. 2. Territorial Snrimrs Proiect (Parcel No. 28--030-020-12.0101). The Territorial Springs property expected to be undertaken by Frauenshuh-Sweeney as Master Developer will consist of five separate buildings. Building One will contain 22 townhome units with some retail and office space; Building Two will be a four story, 45 unit condominium building; Building Three, a five - seven story building, will contain between 75 and 100 residential condominium units; Building Four will have between 22 and 32 residential rental units; and Building Five will have mixed use of both retail and office space with 16,000 square feet of space. Between 315 and 330 parking spaces will be provided, with approximately one half of the spaces below ground. . The site is unfavorable for develup...ent because of high or perched ground water conditions on the site. The lack of storm sewer facilities on the site is made worse because the site is on the down stream end of a significant drainage area. In addition, public infrastructure consisting of storm sewer, sanitary sewer, water service, roads and sidewalks must be built to support the project. Estimate of the cost of infrastructure exceeds $3,000,000. The site has a history of assorted uses and at one time housed the Minnesota Territorial Prison. Although the last prison buildings were destroyed by fire on September 3,2002, the historical wall remains. This wall is in disrepair and must be made secure. The wall functions to retain the soil surrounding the site and to prevent washouts, erosion and collapse. The Redeveloper estimates the market value of the completed project to be $43,770,000. It is expected that the project will begin construction in 2003 and be completed by 2005. 3. Stillwater Bluffs Proiect (Parcel Nos. 28-030-20410086. 440025. 440085. 410087. 410084. 410082. 410081. 410083 and 420107), Although a Developer . 4 ~ . has not been selected by the City for Redevelopment of the Stillwater Bluffs Project, construction is expected to occur between 2005 and 2010. Development of the project site is difficult because part of the site was formerly used by Xcel Energy ("NSP") as a coal gasification facility. Significant contamination consisting of creosote was cleaned up by NSP, however, monitoring wells remain on the site for the indefinite future. The part of the project adjacent to the north of Olive Street was formerly used as a bus garage and significant pollution clean up has taken place under the auspice of the PCA VIC program, but monitoring wells remain. The City expects, however, that the portion of the site south of Nelson Street will be developed into residential condominium units having an expected market value of $30,000,000. The City expects that the portion of the site north of Olive Street will be developed into a multi-floor parking facility with retail shops along Second Street. The parking is expected to be available to the public and the retail component is expected to have a value of $6,500,0000 and construction to be completed in 2007. 4. Mvrtle Street/Lumber Baron's Hotel Parkin!! Proiect. PID No. 410118. The parcel owned by the St. Croix Preservation Company north of Myrtle Street is now used as a parking lot for the Lumber Baron's Hotel. The City holds an option on the property that, if exercised, would allow construction of a multilevel parking facility on the site. It is reasonable to expect that this site will be developed into a multilevel parking facility with housing built on higher levels of the facility. The project could include a private-public arrangement with all or some levels of the parking structure publicly owned and higher levels of housing privately owned. This development is expected to be completed in 2007. The project is expected to have a market value of $12,000,000.00. . 5. Mulberrv/Second Street Parkin!! Proiect. PID No. 130159 and No. 130162 and - - - other Real Estate Expected to be Acauired. The parcels at the southeast comer of Mulberry and Second Streets can reasonably be expected to be developed as a multilevel parking facility with the possibility of retail and or commercial development on higher levels of the structure. This development is expected to be completed in 2009. The project is expected to have a market value of $6,000,000.00. 6. Main StreetlWater Street Visitor Center Proiect. The City--'-Owned parcel, south of the Mainstream Development, north of the Oasis Market filing station and between Main Street and Water Street, is expected to be developed either publicly or privately with landscaping, sidewalks and a visitor center with public restrooms that are badly needed in the downtown district of the City. It is estimated that the development will occur before 2015. 7. Transportation. Flood Wall and Utilitv Corridor. Transportation, flood wall and utility corridor on the Railroad property to be acquired, as described in 3.06(2), extensive public costs are expected to complete the transportation and pedestrian . 5 ~. corridor needed to enhance commerce in the downtown area, for construction of a flood wall needed to protect the historical downtown from the ravages of the . flooding St. Croix River and to connecting sanitary sewer waste for the downtown to the Metropolitan Sewer Plant that serves the area. Street construction and parking lot and parking ramp construction, and to the extent allowable under the Minnesota Tax IncrementAct, public costs associated with a visitor center, public landscaping and park construction. Public costs are estimated in the amount of $12,000,000. Section 3.06. ProDertv to be Includec,J in f;he District and ProDertv to be Acauired. 1. The following parcels will be included in the District: Parcel Numbers 28.030.20.44.0094 28.030.20.41.0063 28.030.20.41.0086 28.030.20.41.0087 28.030.20.41.0084 28.030.20.41.0083 28.030.20.41.0082 28.030.20.41.0081 28.030.20.13.0162 28.030.20.13.0159 28.030.20.13.0145 28.030.20.13.0144 28.030.20.13.0143 28.030.20.14.0010 28.030.20.14.0012 28.030.20.14.0011 28.030.20.14.0033 28.030.20.12.0101 28.030.20.12.0102 28.030.20.11.0014 28.030.20.11.0038 28.030.20.11.0037 28.030.20.11.0015 28.030.20.11.0033 28.030.20.11.0003 28.030.20.14.0071 28.030.20.14.0042 28.030.20.14.0057 28.030.20.41.0098 28.030.20.41.0118 28.030.20.41.0013 . . 6 . ~ . . . 28.030.20.41.0043 28.030.20.41.0045 28.030.20.41.0044 28.030.20.41.0115 28.030.20.44.0089 28.030.20.44.0088 27.030.20.33.0001 34.030.20.22.0075 34.030.20.22.0001 34.030.20.24.0002 34.030.20.24.0008 28.030.20.41.0117 28.030.20.42.0107 28.030.20.44.0091 28.030.20.44.0085 28.030.20.44.0025 2. Prooertv to be Acauired. (a) The City expects to acquire the current and abandoned railroad trackage and supporting land now owned by BNSF (formerly Northern Pacific) Railway between the north line of east Elm Street and Nelson Street and the remaining railroad trackage of the Union Pacific Railroad between Nelson Street and the southern City limits. The City intends to redevelop this abandoned and under utilized railroad property as a transportation corridor, including pedestrian walkways, for reconveyance to adjoining owners for the augmentation of parking areas, for a corridor for public sewer and water pipes, for construction of a flood wall expected to be built in conjunction with the Army Corps of Engineers and for the construction of public parking lots. Acquisition to this property is expected to complete by 2005, however, public improvements will be constructed over a period of years and only upon the availability of funds. Further, a dilapidated building exists on part of this property that was formerly used to store fertilizer as part of a barge loading facility. This building contains asbestos and other contaminants and must be demolished and all pollution cleaned up before redevelopment can occur on the site. (b) The City expects to acquire Lots 3 and 4 of Block 18 original Town (now City) of Stillwater located adjacent to and south of the project described in Section 2.05(f), the "Mulberry/Second Street Parking Project." The parcels to be acquired are expected to be integrated with parcels already owned by the City and developed as one project. 7 ;-.. ~. Section 3.07. Classification of the District. . The City, in determining the need to create a tax increment financing district in accordance with Minn. Stat. 99469.174 to 469.179, as amended, inclusive, find that the district, to be established, is a redevelopment district pursuant to Minn. Stat. 9469.174, Subd. lO(a)(I) as defined below: 1. "Redevelopment district" means a type of tax increment financing district consisting of a project, or portions of a project, within which the authority finds by resolution that one or more of the following conditions, reasonably distributed throughout the district, exists: (a) parcels consisting of70 percent of the area in the district are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures and more than 50 percent of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance; or (b) the property consists of vacant, unused, underused, inappropriately used, or infrequently used rail yards, rail storage facilities or excessive or vacated railroad rights-of-way; or (c) tank facilities, or property whose immediately previous use was for tank facilities, as defined in Minn. Stat. 9115C.02, Subd. 15, if the tank facility: . (1) has or had a capacity of more than one million gallons; (2) is located adjacent to rail facilities; or (3) has been removed, or is unused, underused, inappropriately used or infrequently used. 2. For purposes of this subdivision, "structurally substandard" means containing defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and ventilation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance. 3. A building is not structurally substandard if it is in compliance with the building code applicable to new buildings or could be modified to satisfy the building code at a cost of less than 15 percent of the cost of constructing a new structure of the same square footage and type on the site. The municipality may find that a building is not disqualified as structurally substandard under the preceding sentence on the basis of reasonably available evidence, such as the size, type, and age of the building, the average costs of plumbing, electrical, or structural repairs or other similar reliable evidence. The municipality may not make such a . 8 . determination without an interior inspection of the property, but need not have an independent, expert appraisal prepared of the cost of repairs and rehabilitation of the building. An interior inspection of the property in not required, if the municipality finds that (I) the municipality or authority is unable to gain access to the property after using its best efforts to obtain permission from the party that owns or controls the property; and (2) the evidence otherwise supports a reasonable conclusion that the building is structurally substandard. 4. A parcel is deemed to be occupied by a structurally substandard building for purposes of the finding under paragraph (a) if all of the following conditions are met: (a) the parcel was occupied by a substandard building within three years of the filing of the request for certification of the parcel as part of the district with the county auditor; (b) the substandard building was demolished or removed by the authority or the demolition or removal was financed by the authority or was done by a developer under a development agreement with the authority; (c) the authority found by resolution before the demolition or removal that the parcel was occupied by a structurally substandard building and that after demolition and clearance the authority intended to include the parcel within a district; and . (d) upon filing the request for certification of the tax capacity of the parcel as part of a district, the authority notifies the county auditor that the original tax capacity of the parcel must be adjusted as provided by Minn. Stat. S469.177, Subd. I (h). 5. For purposes of this subdivision, a parcel is not occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures unless 15 percent of the area of the parcel contains buildings, streets, utilities, paved or gravel parking lots or other similar structures. 6. For districts consisting of two or more noncontiguous areas, each area must qualify as a redevelopment district under paragraph (a) to be included in the district, and the entire area of the district must satisfy paragraph (a). In meeting the statutory criteria, the City relied on the following facts and findings: o The District is a redevelopment district consisting of 47 parcels, consisting of 3 noncontiguous areas. o An inventory shows that parcels consisting of 70 percent of the area in the District are occupied by buildings, streets, utilities, paved or gravel parking lots or other similar structures. . 9 o An inspection of the buildings located within the District finds that more than 50 percent of the buildings are structurally substandard as defined in the TIF Act. (See Exhibit B). . Pursuant to Minn. Stat. S469.176, Subd. 7, the District does not contain any parcel or part of a parcel that qualified under the provisions of S273.111 or S273.122 or Chapter 473H for taxes payable in any of the five calendar years before the filing of the request for certification of the District. Incorporated herein by reference is the report of Bonestroo, Rosene, Anderlik & Associates, Inc., setting forth the qualifications that the District is a redevelopment district, pursuant to Minn. Stat S469.174, Subd. lO(a)(I). Section 3.07 A. Creation of Hazardous Substance Subdistrict. There is hereby created within Tax Increment District No. lOa hazardous substance subdistrict (the "Hazardous Substance Subdistrict") consisting of Parcel No. 28.030.020.14.0033. In conjunction with the adoption of this plan, the City has made the following findings: 1. Redevelopment on the site would not reasonably be expected to occur solely through private investment and the tax increment otherwise available and therefore the Hazardous Substance Subdistrict is determined necessary. In . making this finding, the Council adopts by reference S3.05, Subd. 1 of the Plan and the narrative description of the project that states the reasons and the supporting facts for this finding. . 2. The Council fmds that other parcels that are not designated hazardous substance sites are expected to be developed together with the designated Hazardous Substance Site. 3. The Subdistrict is not larger than, and the period of time during which increments are elected to be received is not longer than that which, in the opinion of the City, is necessary to provide for the additional costs due to the designated Hazardous Substance site. In making this finding the Developer has demonstrated eligible tax increment costs of $2,473,666 consisting of unreimbursed cleanup costs of $209,836, soil conservation and stabilizing costs of $915,022, flood protection and public improvement costs of $311,741 and land acquisition costs of $1,037,094. Under City policy, however, the Developer is expected to recover $2,000,000 of tax increment assistance, leaving unreimbursed cleanup costs of $209,836. It is, therefore, necessary to establish the original net tax capacity of the parcel at zero value in order to generate tax increment sufficient to reimburse the Developer for the Hazardous Substance Clean-up costs. The City does not intend to request the Minnesota Attorney General to bring a civil action or assist it in bringing a civil action. . 10 . The City shall reimburse the Minnesota Pollution Control Agency for its administrative expenses incurred to review and approve a development response action plan. The original net capacity equals (i) the net tax capacity of the parcel, as most recently determined by the Minnesota Commissioner of Revenue, less (ii) the estimated costs of the removal actions and remedial actions as specified in a development response action plan to be undertaken with respect to the parcels, (iii) but not less than zero. The City's estimated net tax capacity, pending approval of the development response action plan, of the Hazardous Substance Subdistrict is $-0-. The original net tax capacity of the Hazardous Substance Subdistrict shall be increased by the amount by which it was reduced as provided above upon certification of the City that the cost of the removal and remedial actions specified in the development response action plan, except for long-term monitoring and similar activities,. have been paid or reimbursed. . The additional tax increments from the Hazardous Substance Subdistrict received as a result of a reduction in original net capacity, or as a result of the extension of the period for collection of tax increment, shall be used only to payor reimburse the costs of: (1) removal or remedial actions with respect to hazardous substances or pollutants or contaminants or petroleum releases affecting or which may affect the designated hazardous substance site; (2) pollution testing, demolition, and soil computation correction necessitated by the development response action plan for the designated hazardous substance site; (3) purchase of environmental insurance or deposits to a guaranty fund, relating only to liability or response costs. for land in the Subdistrict; and (4) related administrative and legal costs, including costs of review and approval of the development response action plans by the Minnesota Pollution Control Agency and litigation expenses of the Minnesota Attorney General; all as provided in. Minn. Stat. S469.176, Subd. 4( e). The City hereby finds, determines and declares that the above costs include interest paid on. bonded indebtedness, if any, incurred to financing the payment of such costs. The most recent net tax capacity of taxable real and personal property within the Hazardous Substance Subdistrict is $3,428. For the Hazardous Substance Subdistrict, the captured net tax capacity is the amount, if any, by which the lesser of (1) the original net tax capacity or (2) the current net tax capacity of the Tax Increment District No. 10 overlying the Hazardous Substance Subdistrict exceeds the original net tax capacity of the Hazardous Substance Subdistrict. . The estimated duration of the Hazardous Substance Subdistrict is for 25 years through 2029. The Hazardous Substance Subdistrict shall endure as long as is necessary to reimburse the costs of remediation and removal and other costs noted above. Minn. Stat. S469.176, Subd. l(e), provides as follows: tax increment may be paid to the City from the parcels in the Hazardous Substance Subdistrict for longer than the period otherwise provided for the overlying district. As applied here, the extended period begins on the receipt of the first tax increment received after the date of certification of the Hazardous Substance Subdistrict, and is the lesser of: (1) 25 years from the date of commencement of the extended period (the City not having elected to defer the receipt of the first increment); or (2) the period necessary to recover the costs of removal actions or remedial actions specified in a development response action plan. 11 Terms used in this Section 3.07A shall have meanings set forth in Minn. Stat. S469.174, . Subd. 17, and by reference in Subd. 18. The City does not with respect to the Hazardous Substance Subdistrict elect to defer the receipt oftax increments as permitted by Minn. Stat. S469.175, Subd 1(b). Section 3.08. Duration of the District. Pursuant to Minn. Stat. S469.175, Subd. 1, and Section 469.176, Subd. 1, the duration of the District must be indicated within this Plan. Pursuant to Minn. Stat. S469.176, Subd. Ib, the duration of the District will be 25 years after receipt of the first increment by the City. The date of receipt by the City of the first tax increment is expected to be 2005. Thus, it is estimated that the District, including any modifications of the Plan for subsequent phases or other changes, would terminate after 2030, or when the Plan is completed. If increment is received in 2005, the term of the District will be 2030. The City reserves the right to decertify the District prior to the legally required date. Section 3.09. . Oriainal Tax CaDacitv. Tax Rate and Estimated Caotured Net Tax Caoacitv Value/Increment and Notification of Prior Planned Imorovements. Pursuant to Minn. Stat. S469.174, Subd. 7 and Minn. Stat. S469.177, Subd. 1, the Original Net Tax Capacity (ONTC) as certified for the District will be based on the market values placed on the property by the assessor in 2002 for taxes payable 2003. Pursuant to Minn. Stat. S469 .177, subds. 1 and 2, the County Auditor must certify in each year (beginning in the payment year 2003) the amount by which the original value has increased or decreased as a result of: . 1. change in tax exempt status of property; 2. reduction or enlargement of the geographic boundaries of the district; 3. change due to adjustments, negotiated or court-ordered abatements; 4. change in the use of the property and classification; 5. change in state law governing class rates; or 6. change in previously issued building permits. In any year in which the current Net Tax Capacity (NTC) value of the District declines below the ONTC, no value will be captured and no tax increment will be payable to the City. . 12 . The original local tax rate for the District will be the local tax rate for taxes payable 2003, assuming the request for certification is made before July 1, 2003. The Original Tax Capacity and the Original Local Tax Rate for the District appear in the table below. Pursuant to Minn. Stat. S469.l74, Subd. 4 and Minn. Stat. S469.177, Subd. 1,2, and 4, the estimated Captured Net Tax Capacity (CTC) of the District, within Development District No.1, upon completion of the project, will annually approximate tax increment revenues as shown in the table below. The City requests 100 percent of the available increase in tax capacity for repayment of its obligations and current expenditures, beginning in the tax year payable 2003. The Project Tax Capacity (PTC) listed is an estimate of values when the project is completed. Projected Estimated Tax Capacity upon Completion (PTC) Original Estimated Net Tax Capacity (ONTC) Estimated Captured Tax Capacity (CTC) Original Local Tax Rate Estimated Annual Gross Tax Increment (CTC x Local Tax Rate) Percent Retained by the City 1,503,700 127,550 1,376,150 114.785% 1,579,614 100% . Pursuant to Minn. Stat. S469 .177, Subd. 4, the City shall, after a due and diligent search, accompany its required for certification to the County Auditor or its notice of the District enlargement pursuant to Minn. Stat. S469.175, Subd. 4, with a listing of all properties within the District or area of enlargement for which building permits have been issued during the eighteen (18) months immediately preceding approval of the Plan by the municipality pursuant to Minn. Stat. S469.175, Subd. 3. The County Auditor shall increase the original net tax capacity of the District by the net tax capacity of improvements for which a building permit was issued. The City has reviewed the area to be included in the District and determined after diligent search that the following building permits have been issued during the 18 months immediately preceding approval of the Plan by the City: Building Permit Date Work Parcel Number Address Numbers Valuation Issued Performed 1. 28.030.20.41.0107 120 N. Main 02-1170 . $12,000 08/13/02 Reroof 2. 28.030.20.14.0010 322 N. Main 02-0837 1,800 06/26/02 Remodel 02-1191 8,500 08/15/02 Remodel 02-1261 18,000 08/27/02 Windows 03-0168 5,000 02/28/03 Windows 03-0246 2,500 03/20/03 Remodel 03-0271 5,000 03/25/03 Remodel . 3. 28.030.20.14.0033 501 N. Main 02-0887 23,000 07/03/02 Demolition 13 02-1873 02-2071 10,000 11/07/02 1,200 12/20/02 Section 3.10. Sources of Revenue/Bonded Indebtedness. Deck Fireplace . Public improvement costs, acquisition, relocation, utilities, parking facilities, streets and sidewalks, site preparation costs and other costs outlined in the Uses of Funds will be financed primarily through the annual collection of tax increments. The City reserves the right to use other sources of revenue legally applicable to the City and the Plan, including, but not limited to, special assessments, general property taxes, state aid for road maintenance and construction, proceeds from the sale of land, other contributions from developers and investment income, to pay for the estimated public costs. The City reserves the right to incur bonded indebtedness or other indebtedness as a result of the Plan. As presently proposed, the projects will be financed by pay-as-you-go notes and interfund loan/transfers. Additional indebtedness may be required to finance other authorized activities. The total principal amount of bonded indebtedness or other indebtedness related to the use of tax increment financing will not exceed a maximum of $17,800,000.00 without a modification to the Plan pursuant to applicable statutory requirements. This provision does not obligate the City to incur debt. The City will issue bonds or incur other debt only upon the determination that such action is in the best interest of the City. The City may also finance the activities to be undertaken pursuant to the Plan through loans from funds of the City or to reimburse the developer on a "pay-as-you-go" basis for eligible costs . paid for by a developer. The estimated sources of funds for the District are contained in the table below. REVENUES AND OTHER FINANCING SOURCES (OFSs) Tax Increment Revenue Interest on Invested Funds Bond Proceeds Loan Proceeds Special Assessments Sales/Lease Proceeds Loan/Advance Repayments Grants Interfund Loans TOTAL PROJECT AND FINANCING REVENUES 14 BUDGET AMOUNT $37,500,000 $ 1,000,000 $17,800,000 $ 1,000,000 $ 1,000,000 $ 2,000,000 $ 1,000,000 $ 3,000,000 $ 2,000,000 $66,300,000 . . Section 3.11. Uses of Funds. Currently under consideration for the District is a proposal to facilitate construction of the improvements listed in Section 3.03 of the Plan. The City has determined that it will be necessary to provide assistance to the project for certain costs. The City has studied the feasibility of the development or redevelopment of property in and around the District. To facilitate the establishment and development or redevelopment of the District, this Plan authorizes the use of tax increment financing to pay for the cost of certain eligible expenses. The estimate of public costs and uses of funds associated with the District is outlined in the following table. EXPENDITURES AND OTHER FINANCING USES (OFUs) . Land/Building Acquisition Site Improvements/Preparation Costs Installation of Public Utilities Parking Facilities Streets and Sidewalks Public Park Facilities Social, Recreational, or Conference Facilities Interest Reduction Payments Bond Principal Payments Bond Interest Payments Loan Principal Payments Loan/Note Interest Payments Administrative Expenses Interfund Loans/ interest payments PROJECT COSTS TOTAL BUDGET AMOUNT $ 5,000,000 $ 4,750,000 $ 3,500,000 $ 6,000,000 $ 2,500,000 $ 2,500,000 $ -0- $ -0- $17,800,000 $18,000,000 $ 1,000,000 $ 500,000 $ 2,000,000 $ 3,000,000 I $66,300,000 The above budget is organized according to the Office of State Auditor (OSA) reporting forms. Estimated costs associated with the District are subject to change among categories without a modification to this Plan. The cost of all activities to be considered for tax increment financing will not exceed, without formal modification, the budget above pursuant to the applicable statutory requirements. Pursuant to Minn. Stat. S469.1763, Subd. 2, no more than 25 percent of the tax increment paid by property within the District will be spent on activities related to development or redevelopment outside of the District but within the boundaries of . 15 Redevelopment Project No.1; (including administrative costs, which are considered to be spent . outside of the District) subject to the limitations as described in this Plan. Section 3.12. State Tax Increment Financino Aid (Local Contribution). Minn. Stat. S273.1399 (LGAlHACA penalty) was repealed by the 2001 Legislature and does not apply to the District. If required by future legislation, it is the City's intention to consider taking the steps necessary to preserve state-paid local government aid. Section 3.13. Fiscal Disoarities Election. Pursuant to Minn. Stat. S469 .177, Subd. 3, the City may elect one of two methods to calculate fiscal disparities. If the calculations pursuant to Minn. Stat. S469 .177, Subd. 3, clause a, (outside the District) are followed, the following method of computation shall apply: 1. The original net tax capacity and the current net tax capacity shall be determined before the application of the fiscal disparity provisions of Chapter 276A or 473F. Where the original net tax capacity is equal to or greater than the current net tax capacity, there is no captured net tax capacity and no tax increment determination. Where the original net tax capacity is less than the current net tax capacity, the difference between the original net tax capacity and the current net tax capacity is the captured net tax capacity. This amount less any portion thereof which the authority has designated, in its tax increment financing plan, to share with the local taxing districts is the retained captured net tax capacity of the authority. . 2. The county auditor shall exclude the retained captured net tax capacity of the authority from the net tax capacity of the local taxing districts in determining local taxing district tax rates. The local tax rates so determined are to be extended against the retained captured net tax capacity of the authority as well as the net tax capacity of the local taxing districts. The tax generated by the extension of the lesser of (A) the local taxing district tax rates or (B) the original local tax rate to the retained captured net tax capacity of the authority is the tax increment of the authority. The City shall submit to the County Auditor at the time of the request for certification which method of computation of fiscal disparities the City Elected. The City will choose to calculate fiscal disparities by clause A. Section 3.14. Business Subsidies. To the extent applicable, the City agrees to comply with Minn. Stat. S116J.993 to 1161.994, which states that a local unit of government granting financial assistance to a business for economic development or job growth purposes, including tax increment financing, must establish business subsidy criteria and approve a business subsidy agreement with the business receiving the assistance. The City has heretofore established business subsidy criteria, all of which is on file with the City Administrator. . 16 . . . Section 3.15. Countv Road Costs. Pursuant to Minn. Stat. S469.l75, Subd. la, the county board may require the City to pay for all or part of the cost of county road improvements if the proposed development to be assisted by tax increment will, in the judgment of the county, substantially increase the use of county roads requiring construction of road improvements or other road costs and if the road improvements are not scheduled within the next five years under a capital improvement plan or within five years under another county plan. If the county elects to use increments to improve county roads, it must notify the City within forty-five days of receipt of this Plan. In the opinion of the City and consultants, the proposed development outlined in this Plan will have little or no impact upon county roads. Section 3.16. Estimated ImDact on Other Taxina Jurisdictions. The estimated impact on other taxing jurisdictions assumes that the redevelopment contemplated by the Plan would occur without the creation of the District. However, the City has determined that such development or redevelopment would not occur "but for" tax increment financing and that, therefore, the fiscal impact on other taxing jurisdictions is $0. The estimated fiscal impact of the District is first calculated as if the "but for" test was not met in the Estimated Impact on Other Taxing Jurisdiction Report page of the Fiscal Analysis attached as Exhibit B. The same page of the Fiscal Analysis attached as Exhibit B, displays the captured tax capacity when all construction is completed. The tax rate used for calculations is the fmal 2002/Pay 2003 rate. The total net capacity for the entities listed above are based on final Pay 2003 figures. The District will be certified under the actual 2002/Pay 2003 rates. Section 3.17. SUDDortina Documentation. Pursuant to Minn. Stat. S469.175, Subd. la, clause.7, the Plan must contain identification and description of studies and analyses used to make the determination set forth in Minn. Stat. S469.175, Subd. 3, clause (2) and the findings are required in the resolution approving the nF district. A list of reports and studies that support the City's findings is on file at the City. Section 3.18. Definition of Tax Increment Revenues. Pursuant to Minn. Stat. S469.174, Subd. 25, tax increment revenues derived from a tax increment financing district include all of the following potential revenue sources. 1. taxes paid by the captured net tax capacity, but excluding any excess taxes, as computed under Minn. Stat. S469.177; 2. the proceeds from the sale or lease of property, tangible or intangible, purchased by the authority with tax increments; 3. repayments of loans or other advances made by the authority with tax increments; and 17 4. interest or other investment earnings on or from tax increments. . Section 3.19. Modifications to the District. In accordance with Minn. Stat. S469.175, Subd. 4, any: 1. reduction or enlargement of the geographic area of Redevelopment Project No.1 or the District; 2. increase in amount of bonded indebtedness to be incurred, including a determination to capitalize interest on debt if that determination was not a part of the original plan, or to increase or decrease the amount of interest on the debt to be capitalized; 3. increase in the portion of the captured net tax capacity to be retained by the City; 4. increase in total estimated tax increment expenditures; or 5. designation of additional property to be acquired by the City, shall be approved upon the notice and after the discussion, public hearing and findings required for approval of the original Plan. Pursuant to Minn. Stat. S469.175, Subd. 4(b), the geographic area of the District may be reduced, but shall not be enlarged after five years following the date of certification of the . original net tax capacity by the county auditor. If a redevelopment district is enlarged, the reasons and supporting facts for the determination that the addition to the district meets the criteria of Minn. Stat. S469.174, Subd. 10, paragraph (a), clauses (1) to (5), must be documented in writing and retained. The requirements of this paragraph do not apply if (1) the only modification is elimination of parcel(s) from Development District No.1 or the District; and (2) (a) the current net tax capacity of the parcel(s).eliminated from the District equals or exceeds the net tax capacity of those parcel(s) in the District's original net tax capacity or (b) the City agrees that, notwithstanding Minn. Stat. S469 .177, Subd. 1, the original net tax capacity will be reduced by no more than the current net tax capacity of the parcel(s) eliminated from the District. The City must notify the County Auditor of any modification that reduces or enlarges the geographic area of Development District No.1 or the District. Modifications to the District in the form of a budget modification or an expansion of the boundaries will be recorded in the Plan. Section 3.20. Administrative Exoenses. In accordance with Minn. Stat. S469.174, Subd. 14, and Minn. Stat. S469.176, Subd. 3, administrative expenses means all expenditures of the City, other than: . 1. amounts paid for the purchase of land; . 18 . . . 2. amounts paid to contractors or others providing materials and services, including architectural and engineering services, directly connected with the physical. development of the real property in the project; 3. relocation benefits paid to or services provided for persons residing or businesses located in the project; or 4. amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to Minn. Stat. S469.178; or 5. amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in sections 1 to 3. For districts for which the request for certification were made before August 1, 1979, or after June 30, 1982, administrative expenses also include amounts paid for services provided by bond counsel, fiscal consultants, and planning or economic development consultants. Tax increment may be used to pay any authorized and documented administrative expenses for the District up to but not to exceed 10 percent of the total tax increment expenditures authorized by the Plan or the total tax increment expenditures for Development District No.1, whichever is less. Pursuant to Minn. Stat. S469.176, Subd. 4h, tax increments may be used to pay for the county's actual administrative expenses incurred in connection with the District. The county may require payment of those expenses by February 15th of the year following the year the expenses were incurred. Pursuant to Minn. Stat. S469 .177, Subd. 11, the county treasurer shall deduct an amount (currently at .37 percent) of any increment distributed to the City and the county treasurer shall pay the amount deducted to the state treasurer for deposit in the state general fund to be appropriated to the State Auditor for the cost of financial reporting of tax increment financing information and the cost of examining and auditing authorities' use of tax increment financing. This amount may be adjusted annually by the Commissioner of Revenue. Section 3.21. Limitation of Increment. Pursuant to Minn. Stat. S469.176, Subd. la, no tax increment shall be paid to the City for the District after three (3) years from the date of certification of the Original Net Tax Capacity value of the taxable property in the District by the County Auditor, unless within the three (3) year period: I. bonds have been issued in aid of the project containing the District pursuant to Minn. Stat. ~469.178, or any other law, except revenue bonds issued pursuant to Minn. Stat. S469.152 to 469.165, or 2. the City has acquired property within the District, or 19 3. The City has constructed or caused to be constructed public improvements within the District. . The bonds must be issued, or the City must acquire property or construct or cause public improvements to be constructed by approximately May 1, 2005 and report such actions to the County Auditor. The tax increment pledged to the payment of bonds and interest thereon may be discharged and the District may be terminated if sufficient funds have been irrevocably deposited in the debt service fund or other escrow account held in trust for all outstanding bonds to provide for the payment of the bonds at maturity or redemption date. Pursuant to Minn. Stat. S469.176, Subd. 6: "if, after four years from the date of certification of the original net tax capacity of the tax increment financing district pursuant to Minn. Stat. S469 .177, no demolition, rehabilitation or renovation of property or other site preparation, including qualified improvement of a street adjacent to a parcel but not installation of utility service including sewer or water systems, has been commenced on a parcel located within a tax increment financing district by the authority or by the owner of the parcel in accordance with the tax increment financing plan, no additional tax increment may be taken from that parcel and the original net tax capacity of that parcel shall be excluded from the original net tax capacity of the tax increment financing district. If the authority or the owner of the parcel subsequently commences demolition, rehabilitation or renovation or other site preparation on that parcel including qualified improvement of a street adjacent to that parcel, in accordance with the tax increment financing plan, the authority shall certify to the county auditor that the activity has commenced and the county auditor shall certify the net tax capacity thereof as most recently certified by the commissioner of revenue and add it to the original net tax capacity of the tax increment financing district. The county auditor must enforce the provisions of this subdivision. The authority must submit to the county auditor evidence that the required activity has taken place for each parcel in the district. The evidence for a parcel must be submitted by December 31 st of the fifth year following the year in which the parcel was certified as included in the district. For purposes of this subdivision, qualified improvements of a street are limited to (1) construction or opening of a new street, (2) relocation of a street, and (3) substantial reconstruction or rebuilding of an existing street. " . . 20 . . . The City or a property owner must improve parcels within the District by approximately May 1, 2006 and report such actions to the County Auditor. Section 3.22. Use of Tax Increment. The City hereby determined that it will use 100 percent of the captured net tax capacity of taxable property located in the District for the following purposes: 1. to pay the principal of and interest on bonds issued to finance a project; 2. to finance, or otherwise pay the cost of redevelopment of projects pursuant to Minn. Stat. SS469.124 to 469.134; 3. to pay for project costs as identified in the budget set forth in the Plan; 4. to finance, or otherwise pay for other purposes as provided in Minn. Stat. S469.176, Subd. 4; 5. to pay principal and interest on any loans, advances or other payments made to or on behalf of the City or for the benefit of projects by a developer; 6. to finance or otherwise pay premiums and other costs for insurance or other security guaranteeing the payment when due of principal and interest on bonds pursuant to the Plan or pursuant to Minn. Stat. Chapter 462C., Minn. Stat. SS469.152 through 469.165, and/or Minn. Stat. ~469.178; and 7. to accumulate or maintain a reserve securing the payment when due of the principal and interest on the tax increment bonds or bonds issued pursuant to Minn. Stat. Chapter 462C, Minn. Stat. S469.152 through 469.165, and/or Minn. Stat. ~469.178. 8. to repay and retire loans made to the District by the City from other City funds. These revenues shall not be used to circumvent any levy limitations applicable to the City nor for other purposes prohibited by Minn. Stat. S469.176, Subd. 4. Tax increments generated in the District will be paid by Washington County to the City for the Tax Increment Fund of the District. The City will pay to the developer(s) annually an amount not to exceed an amount as specified in a developer's agreement to reimburse the costs of land acquisition, public improvements, demolition and relocation, site preparation, and administration. Remaining increment funds will be used by City administration (up to 10 percent) and the costs of public improvement activities outside the District. Section 3.23. Excess Tax Increments. Pursuant to Minn. Stat. S469.176, Subd. 2, in any year in which the tax increment exceeds the amount necessary to pay the costs authorized by the Plan, including the amount 21 necessary to cancel any tax levy as provided in Minn. Stat. S475.61, Subd. 3, the City shall use the excess amount to do any of the following: . 1. prepay any outstanding bonds; 2. discharge the pledge oftax increment therefore; 3. pay into an escrow account dedicated to the payment of such bonds; or 4. return the excess to the County Auditor for redistribution to the respective taxing jurisdictions in proportion to their local tax rates. In addition, the City may, subject to the limitations set forth herein, choose to modify the Plan in order to finance additional public costs in Development District No.1 or the District. Section 3.24. Reauirements for Aoreements with DeveloDer. The City will review any proposal for private development to determine its conformance with the Redevelopment Plan and with applicable municipal ordinances and codes. To facilitate this effort, the following documents may be requested for review and approval: site plan, construction, mechanical, and electrical system drawings, landscaping plan, grading and storm drainage plan, signage system plan, and any other drawings or narrative deemed necessary by the City to demonstrate the conformance of the development with City plans and ordinances. The City may also use the Agreements to address other issues related to the development. Pursuant to Minn. Stat. S469.176, Subd. 5, no more than 25 percent, by acreage, of the property to be acquired in the District as set forth in the Plan shall at any time be owned by the City as a result of acquisition with the proceeds of bonds issued pursuant to Minn. Stat. S469.178 to which tax increments from property acquired is pledged, unless prior to acquisition in excess of 25 percent of the acreage, the City concluded an agreement for the development or redevelopment of the property acquired and which provides recourse for the City should the development or redevelopment not be completed. . Section 3.25. Assessment Aareements. Pursuant to Minn. Stat. S469 .177, Subd. 8, the City may enter into a written assessment agreement in recordable form with the developer of property within the District which establishes a minimum market value of the land and completed improvements for the duration of the District. the assessment agreement shall be presented to the county assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land upon which the improvements are to be constructed and, so long as the minimum market value contained in the assessment agreement appears, in the judgment of the assessor, to be a reasonable estimate, the county assessor shall also certify the minimum market value agreement. . 22 . . . Section 3.26. Administration of the District. Administration of the District will be handled by the City Administrator. Section 3.27. Annual Disclosure Reauirements. Pursuant to Minn. Stat. S469.175, Subd. 5, 6 and 6a the City must undertake financial reporting for all tax increment financing districts to the Office of the State Auditor, County Board, County Auditor and School Board on or before August 1 of each year. Minn. Stat. S469.175, Subd. 5 also provides that an annual statement shall be published in a newspaper of general circulation in the City on or before August 15. If the City fails to make a disclosure or submit a report containing the information required by Minn. Stat. ~469 .17 5, Subd. 5 and Subd. 6, the Office of the State Auditor will direct the County Auditor to withhold the distribution of tax increment from the District. Section 3.28. Reasonable Exoectations. As required by the TIF Act, in establishing the District, the determination has been made that the anticipated development would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the District permitted by the Plan. In making said determination, reliance has been placed upon written representation made by the developer to such effects and upon City staff awareness of the feasibility of developing the project site. A comparative analysis of estimated market values both with and without establishment of the District and the use of tax increments has been performed as described above. Such analysis is included" with the cashflow in Exhibit B, and indicates that the increase in estimated market value of the proposed development (less the indicated subtractions) exceeds the estimated market value of the site absent the establishment of the District and the use of tax increments. Section 3.29. Other Limitations on the Use of Tax Increment. 1. General Limitations. All revenue derived from tax increment shall be used in accordance with the Plan. The revenues shall be used to finance, or otherwise pay the cost of redevelopment of the Development District No.1 pursuant to the Minn. Stat. S469.090 to 469.1082. Tax increments may not be used to circumvent existing levy limit law. No tax increment may be used for the acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the state or federal government. This provision does not prohibit the use of revenues derived from tax increments for the construction or renovation of a parking structure. 23 2. Pooling Limitations. At least 75 percent of tax increments from the District must be expended on activities in the District or to pay bonds, or the extent that the proceeds of the bonds were used to finance activities within said district or to pay, or secure payment of, debt service on credit enhanced bonds. Not more than 25 percent of said tax increments may be expended, through a development fund or otherwise, on activities outside of the District except to pay, or secure payment of, debt service on credit enhanced bonds. For purposes of applying this restriction, all administrative expenses must be treated as if they were solely for activities outside of the district. 3. Five Year Limitation on Commitment of Tax Increments. Tax increments derived from the District shall be deemed to have satisfied the 75 percent test set forth in paragraph (2) above only if the five year rule set forth in Minn. Stat. S469.1763, Subd. 3, has been satisfied; and beginning with the sixth year following certification of the District, 75 percent of said tax increments that remain after expenditures permitted under said five year rule must be used only to pay previously committed expenditures or credit enhanced bonds as more fully set forth in Minn. Stat. S469.1763, Subd. 5. 4. Redevelopment District. At least 90 percent of the revenues derived from tax increment from a redevelopment district must be used to finance the cost of correcting conditions that allow designation of redevelopment and renewal and renovation districts under Minn. Stat. S469.176, Subd. 4j. These costs include, but are not limited to, acquiring properties containing structurally substandard buildings or improvements or hazardous substances, pollution, or contaminants, acquiring adjacent parcels necessary to provide a site of sufficient size to permit development, demolition, and rehabilitation of structures, clearing of the land, the removal of hazardous substances or remediation necessary for the development of the land, and installation of utilities, roads, sidewalks, and parking facilities for the site. The allocated administrative expenses of the City, including the cost of preparation of the development action response plan, may be included in the qualifying costs. Section 3.30. Summary. The City of Stillwater is establishing the District to preserve and enhance the tax base, redevelop substandard areas, and provide employment opportunities in the City. The Tax Increment Financing Plan for the District was prepared by Magnuson Law Firm, 333 North Main Street, Suite 202, Stillwater, MN 55082, telephone (651) 439-9464, fax (651}--439-5641. 24 . . e . EXHIBIT A MAP OF DEVELOPMENT DISTRICT NO.1 AND "ItlE DISTRICT . - 1 I 11 il I / / --- _-1 \ \ \ \ , <\ \ \ '\ '\ \ \ \ ----\ ,. \ ::.-;..-\..---; \--..--- -~ "~- -- '....,- -::::=--,.-.: ~- \ ~..-.--.. ----~_. \ \ ~'t...-~ _--- ~~J t\:~t~ ...// / 1-"\, / ~ /[ \ ..-\ .\.-~ (' /-EAST-- -- - WTlKlNS S"l'REET . , . . - I' ~:--- - -. '.00.-1 - i J~.(:~ "I >- .m 0( ~ o ~~ a: .. :'...._' -lit- .. ?Z.., '0 ~. ."-._..__L__..__~__,__..,. __!-:.::_-; ~:::::=::.:.::~'1j : - ~;I ~ ;.- il j - m .. I f-- ~-~ . ~ . ""]f. :.=~~-.~.nnl :00-;3._.-. ~ ,_ -1' f 'l\lCm!)ASfI9fg , .....ooc... .. jl.., .... Iii , '" a: In ~S1REE. CIllBlilCl\1IDSfIIIIlET.........T) ... OJ '- I :.... I!: I .... SCHWENBUR( i~ J........,' . a: i , . ". .ADDmON ..... 't. \ \ l- ......., I.. o a' .~ .. . ! i -{ \ I I I J -~- ~..". ..... ,,;" ) f i J .','. , ~ ~ Map #1 of3 ~~.fwater · ~ ~ Engineering Department '1'.I.F. Dis.trict #lQ N ~ w-$-s. . o . ~ o s o Fe4 . LAKE ST CROIX __tJNOI'IMlIiRS ........._I'IJII'.. /" , f ! \ ./ - . .-l.~~>. ,.' -- " /~~;:. -, ----..... : <, LAKE ~ l\1ap #2 of3 ,Sf water .... -::=-- ~ Engineering Department '1'.I.F. Dist.rict # 0 N w~ ",'... .\ ~~q,'i. ~'\t;~...... \~;..;;.~ ,. "'" < l.~ ~.. ~'l~ :'\ \.'\~ ~~~~ s Fee .' \ - .. . f~~J. L~t~,'=. .(.1 ~~:m _.. 1 'I " --t:" n!!'!...... u"... ~IJ :~ ..1. , . .nC-i: ..... "... :1 ...-__.It:h___; -:,. Ii p.;.:.".. :/..; .~ l' -~~:.T~ ~q "- ~.{...- .~:~..... .,.-~.....j .--- - -~ ..~:l..-------.r...i.~. :1 .~ :: :1 "- ) ~ J;~ ;,~,-~ :LI_.., '.1 "-. i ~. ~i ...~""'.L., .....~cct: ~/r ~~'- " '- // ..... tlUBlJQlJE '!.. t 1...... 'L.. I, ~ . l!! 'L I:' t - 'L " ~ . ." -14 f · 1 . . , 1-.---- --I{t I 1 I , . 1-. -_1'..._n-- ..--....-/ -/-.--.......... I ? ,-..-- ':;I_-n__.. 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It.\ 1>---7-.-c--.~. i : 1016 i W1--1019 '~~~~~_.~ 100;;~.{:101.2~i f-' 1003 g 10 . ~ - .ll EASrfSPEN STREET I . uf Z I o 921 f- o a:: w ...u..... 0 en 11 i m! 1022 1012 '-' .U f-i ~I i 1008 1015 1011, 1008 "- )07 e.. 1001 el\l ~iKt:t:1 .1 920 ~ .-- f- I .918 I en ..-- ..-- 9031 0--.............. a:: --902 =TO WEST EllIt ~'TREET / ~1 I ..-- lr.....Lnn.nn . o ; z 422 _.__u_. ~ ') I\1alJi: # 1. ' of2 City of ~1 twtfer fll.; !!!! . . ~ ~ "".",.~.,=-- ll) Engineering Department '804 8~...Lu 121J""...,- 'll.I.F. District .#1 of. utt: I ,j " ~ ~ UI :L ~ (") 422 N ~. W.E s o 400 Feet f I March 2003 PARcELS 7"'t> Bt!..DE LETED t:~o"'" DI$-r.:ttl I\1MKE.bN@ \, ,-' I Iu .......-...-..... ..) j / , \ I _--1'-\ r-- .. , . \ \ O':!J.O& ~ -Q~ ~~~ ~G>(\ . 'lo .. D ~ ~ A...~:, , , !':I'" I,' 2200 '208 ~-:~ .\~OO ORIVI: '372 " 2400 ! .~ I~. !! i i i 2300 I..ri' ~ ! ~,8 2'<<) '500 WeST ORl.EANS 1675 :::::1.....,']', ...j I I ......l..L. CURVE. CREST 1749 22' 25. 21~9 1815 , I 2000 I .-.........-..........}I I j':'::. .. 19'0. -;oaf " ..~,.t "~~~~":'.' "J,. . 82, j ,.,00 \~-:J "~. -tr\..~ i ..........1. f..... OR''''' 11725 rt?15] 1:~.l7ll. 5' i Lr I.. , . I" , . ~, 2OO"~11 11751 .L_....._ \;VEST FRONT AGE RO,AO ......L..I i ~ I -,i i j 14130 2000 1750 2190 i I'4!ST FR~7_ RO.o STAn: HIGHWAY 38 - ~~.. '(rNI,"i-:'1['W-, , ~ u...~....,......, , i" ..-. r-Tii- ..--..... ..........I..fl ;" ,'-- . . .-., Map #2 of2 City of . QV' .waje~ Engineering Department ~ '1'.I.F. District #1 N Feet ~ $~:\I" Sf C~~ w~ ~~L. E ~Q ~~1 ".fF' o I s .I.~.. I ; i ',J i ~ SHEL TON DRIVE ; ............ ~""ii'-lilli-IOUTLOT il!!i~i"i '.~- '~ ~!r-~j;.I~'t..::T".j;or.~)..:,.,j ~l. :i~: ,;~~\~\ali~~\~\r:!~:.~t~~,\,..; 13~I.l~t I ':C:~RI,A ,~~~RO~~U j 'J" IIlI! I ~Oilil'Olai i""., I :~ ~r"~' ': :'l!;~~, ,~ 60TH STReET NORTH STATE HIGHWAY 38 Il 1I/'l'l1;j. ';EXHIBiT e5 ~". [J . . . .F. D!str ct No. 1 N A ~\'\\\ I#,"ij, ~~. <!;.j, WoawI/!,;Sl, ~~ E \~" ~.7 '-.:. ',\~\"'''' S l __ ..~ '_"_~. I 200 a. . _, 200 400 Feet , \, e . ... ',. !l1l!!,~I.l,b\l.,liIIL.II'!;~,,!!I~lld.lllJ\l.J~tU~j~JL.Il~~JJlU!lal~~!lt!.lli'" II . EXHIBIT B . FISCAL ANALYSIS . . AssumDtlons ReDOrt City of Stillwater, Minnesota Tax Increment Flnsnclng (Redevelopment) District No.1 0 Scattsred Site Housing Projects Scenario A. Lofta, Te"itorial Place. Bluffs. Myrtle, and Mulberry projects Type 01 Tax Increment FinanCing District Maximum Duration of TIF District Certification Request Date Decertlflcaflon Date Base Estimated Market Value Original Net Tax Capacity Base Estimated Market Value Increese In Estimated Market Value: Lofts of Stillwater TerritOrial Place Condominiums Territorial Plaoe Rantals Territorilll Place Relail Stillwater Bluffs Condominiums Stillwater Blults Retail Myrtle Street I Lumber Baron's Mulberry 1 Second Street Total Estimated Market Valua Tax Capacity. Lofts (1) Tax Capacity. TP Condominiums (1) Tax Capacity. TP Rentals (2) Tax CapaCity. TP Retail (3) Tax Capacity. Bluffs Oondos (1) Tax CapaCity. Bluffs RetaD (3) Ta~ Capacity. Myrtle Street (Il Tax CapaCity. Mulberry (3) Total Net Tax Capacity Local Tax CapaCity Rate Fiscal Disparities Oontributlon From TIF District Administrative Retainage Percent (maximum" 1 0%) Pooling Percent ~ Bonds Dated FilSt Inlarest Dale underwrtters Discount Present Value Date & Rate Redevelopment 25 years from 1 st Increment 06101/03 12/01130 (26 Vears of Increment) 200212003 $8.842,500 $120.445 AueasmenVCollectlOn Vear 200312004 2004/2005 200512006 200612007 200712008 200812009 200912010 201012011 8.842,500 8.842.500 8.842,500 8,842.500 8.842.500 8.842.500 8,842.500 8.842.500 0 19.100.000 38,200,000 38.200.000 38.200.000 38,200.000 38.200.000 38.200.000 0 17,625.000 35,250.000 35.250.000 35.250,000 35.250.000 35.250.000 35.250,000 0 3.600.000 7,200.000 7.200.000 7,200.000 7,200.000 7,200.000 7,200,000 0 660.000 1.320.000 1.320.000 1,320.000 1.320.000 1,320,000 1 ,320.000 0 0 0 9,000.000 16.000,000 27.000.000 36.000,000 36,000.000 0 0 385,000 no.ooo 1.155.000 1,540.000 1,540,000 0 0 0 0 0 12.000,000 12.000,000 12,000,000 0 0 0 0 0 0 0 6.000.000 $8,842.500 540.985.000 $81.870.000 $91.355,000 $100.740.000 $122.125,000 $131.510.000 $137.510,000 0 203,125 406.250 408,250 406.250 408.250 406,250 406,250 0 176.250 352.500 352.500 352,500 352.500 352,500 352.500 0 45.000 90,000 90.000 90.000 90.000 90.000 90.000 0 12,825 25,850 25.850 25.850 25.650 25,650 25,850 0 0 0 90.000 180.000 270,000 360.000 360,000 0 0 0 7,513 15.025 22.538 30.060 30,050 0 0 0 0 0 120,000 120.000 120.000 0 0 0 0 0 0 0 119.250 SO $437.200 5874.400 $971,913 $1.069.425 SI.286,938 SI.384,450 $1.503.700 114.785% 0.0000% 10.00% 0.00% 200212003 06/01/03 02/01104 1.50% Note IPev.As.Vou.Gol Note Dated Note Rate 06101/03 8.00% 06101103 8.00% . (1) Owner occupied residential class rates: 76K. 500K. 10/., over 500K. 1.25% (2) Apartment class rates Olller tIlan low income: 1.25% (3) CII Class ratea: Less than $150,000.1.5%. mora than $150,000. 2% Pr~n~rtH'1 hll" ~nrlnnl;tfllrlIMnmnrAtP.n (nrtnted on 4125/2003 at 11:34 AM) . . Stillwater TIF Scattered Site (3.26.03IAssumplions Market Values Report City of Stillwater, Minnesota Tax Increment Financing (RedeVelopment) District No. 10 Scattered Site Housing ProJects Scenario A . Lotts, Territorial Place, Bluffs, Myrtle, and Mulberry proJects Lofts of Stillwater Territorial Place 59 Owner Occupied Condominium Units Range in price from $450,000 to $1.2M 1\ 15() CwnlH Occuoiecl~minium Unil~ 1\ 32 unils ~650.000 2.\ 20 unils al $450.00Q ~\ 7 units at $1.200...QQQ 20,800,000 9,000,000 \}2f~~~~~~~~~ Total Value 50 at $205.000 80 at $250,000 20 at $250;000 10.250,000 20,000,000 5,000\000 . ?j~~~(,~~9:$.i:Q9Q.,~:Total Value Condo's 650.000 ,Value of 1 unit 6,875 Tax Capacity of 1 unit ... .... ... ,,~~)otal number of units t;Ei(;;;~t,~l;.\~g~;~ Total Tax Capacity ~\ 80 Renlal Units 80 at $90,000 i~::;Yl'~.lig~jg~g;;)Total Value Rental ~0 ~f relail 12,000 at $110 psf @f,(;~fj;\i~3.~i~11Total Value Retail 450.000 Value of 1 unil 4,500 Tax Capacity of 1 unit 20 total number of units i;;;':;!i";;~E;;Tit9.P.~~.~~ Total Tax Capacity 35,,250\000 Value of 150 condo units ~~\F~>>~Tax Capacity 1.200,000 Value of 1 unit 13,750 Tax Capacity of 1 unit 7 total number of units '!J'~'ft;5!!1';1~~~'$;~50'J"Total Tax Capacity .-,.._},~oo:poo Value of 80 rental units t:J0~ti~~~~J~'9l,-cgjTax Capacity 1,320.000 Value of 12,000 sf of retail j;,1:!~g,~51'6~Tax Caoacltv of 1 unit Stillwater Bluffs Myrtle Street! Lumber Baron's 1Ll? (lwnljr ('\..QQJ.Ioied Condominium Units Approximate price of $500,000 per unit 24 Owner Occuoied Condominium Unil~ Approximate price of $500,000 per unit 24 Units 500.000 per unit ;:gp2~t~';~q;~@;~;Total Value Condo's 72 Units _ 500..000 per unit ;8i}!~~~i'QPQiVQ~;]; Total Value Condo's 12..000\000 Value of 24 condo unils ~:~~MTax Capacity 2\ 14.000 sf rell'lll 14,000 at $110 psf 1~1~1:fi\\1.:{~ii~QPi~!Total Value Retail 3610001000 Value of 72 condo units Tax Capacity Mulberry/Second Street 1..540,000 Value of 14,000 sf of retail !ii,:;j~!;:~!~;;~~5~Tax Caoacitv 54.500 sf retail 54,500 at $110 pst ;m;;~i~gio!~Total Value . . 6\000.000 Value of 54,000 sf of retail ~ti~~~ Tax Caoaeitv Stillwater TIF Scattered Site 13'26'03lM.alues O..","'.....^1'i hI I' C::n,.inf'l~tQrlln,..nmnrAt"rt . . . Prolected Tax Increment Report City of Stillwater, Minnesota Tax Increment Financing (Redevelopment) District No. 10 Scattered Site Housing Projects Scenario A . Lofts, Territorial Place, Bluffs, Myrtle, and Mulberry projects Less: Less: Retained Times: Less: Less: P.V. Annual Total Original Fiscal Captured Tax Annual State Aud. Admin. Annual Annual Annual Period Net Tax Net Tax Disp. @ Net Tax Capacity Gross Tax Deduction Retalnage Net Tax Net Net Rev. To Ending Capacity Capacity 0.0000% Capacity Rate Increment 0.360% 10.00% Increment Revenue 06/01/03 (1 ) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11 ) 8.00% 12/31/03 120,445 120,445 0 0 114.785% 0 0 0 0 0 0 12/31/04 120.445 120,445 0 0 114.785% 0 0 0 0 0 0 12/31/05 437.200 120,445 0 316,755 114.785% 363.587 1.309 36.228 326,050 326.050 272,455 12/31/06 874,400 120,445 0 753.955 114.785% 865,427 3,116 86,231 776.080 776,080 600,474 12/31/07 971,913 120,445 0 851,468 114.785% 977,357 3.518 97.384 876.455 876,455 627,904 12/31/08 1.069,425 120,445 0 948.980 114.785% 1,089.287 3,921 108,537 976,829 976.829 647.975 ,12/31/09 ...... 1.286,938 120.445 0 1,166.493 114.785% 1.338.958 4.820 133,414 1,200,724 1,200,724 737,496 12/31/10 1.384,450 120,445 0 1 ,264.005 114.785%. ' . 1,450,888 . 5,223' , 144.567 ' 1",301,098 " 1.301,098 739.950 . 12/31/11 1.503,700 120,445 0 1,383.255 114.785% 1,587,769 5.716 158.205 1,423,848 1 ,423,848 749,777 12/31/12 1,503.700 120.445 0 1 ,383,255 114.785%. 1.587,769 5.716 158,205 1,423,848 1.423,848 694.238 12/31/13 1,503,700 120,445 0 1,383,255 114.785% 1,587,769 5,716 158.205 1,423,848 1 ,423.848 642.813 12/31/14 1.503,700 120.445 0 1.383.255 114.785%. 1,587,769 5.716 158,205 1 ,423,848 1.423,848 595.197 12/31/15 1,503.700 120,445 0 1 .383,255 114.785% 1,587,769 5,716 158.205 1 ,423,848 1,423,848 551.109 12/31/16 1.503.700 120.445 0 1,383.255 114.785% 1,587.769 5,716 158,205 1 ,423.848 1,423.848 510,286 12/31/17 1 ,503.700 120.445 0 1.383,255 114.785% 1,587,769 5,716 158,205 1,423,848 1,423.848 472,487 12/31/18 1.503.700 120.445 0 1,383.255 114.785% 1.587,769 5.716 158,205 1 ,423,848 1,423.848 437,488 12/31/19 1,503,700 120.445 0 1.383.255 114.785% 1,587.769 5,716 158,205 1.423,848 1.423,848 405,081 12/31/20 1.503,700 120,445 0 1,383,255 114.785% 1,587.769 5.716 158,205 1 ,423.848 1,423,848 375,075 12/31/21 1.503.700 120,445 0 1.383,255 114.785% 1.587,769 5.716 158,205 1,423,848 1 ,423.848 347.292 12/31/22 1.503.700 120,445 0 1,383j255 114.785% 1,587,769 5,716 158.205 1,423,848 1,423,848 321.567 12/31/23 1.503.700 120,445 0 1,383.255 114.785% 1,587.769 5.716 158.205 1,423.848 1 ,423,848 297,747 12/31/24 1.503,700 120,445 0 1,383.255 114.785% 1,587.769 5,716 158,205 1 ,423.848 1.423,848 275,692 12/31/25 1.503,700 120,445 0 1.383.255 114.785% 1.587.769 5.716 158,205 1,423,848 1,423,848 255,270 12/31/26 1,503,700 120,445 0 1,383.255 114.785% 1,587,769 5.716 158,205 1 ,423.848 1,423.848 236,361 12/31/27.. '-,503;700 .. . " 120;445 O' ., ,383,255 H'. '114.785'0 ,H . 1,587 ;769 5i716 ' , 158.205 '1<,423,848 ' 1,423.848 218.853 12/31/28 1,503,700 120,445 0 1,383,255 114.785% 1,587,769 5,716 158.205 1.423,848 1,423,848 202,642 12/31/29 1,503,700 120,445 0 1.383,255 114.785% 1.587,769 5,716 158,205 1.423.848 1,423,848 187.631 12/31/30 1.503,700 120.445 0 1 ,383,255 114.785% 1,587,769 5,716 158,205 1,423,848 1,423,848 173,732 12/31/31 1,503,700 1.503,700 0 0 114.785% 0 0 0 0 0 0 $37.840.884 $136,227. $3,770.461 $33.934,196 $33.934,196 $11,576,592 _ _ n_<_ -' ,__,_<_.. __ A '''''''''''''2 ..+ 11.'21:. ,,~~\ Stillwater TIF Scattered Site (3-26-03) . Market Value Analvsis Report City of Stillwater, Minnesota Tax Increment Financing (Redevelopment) District No.1 0 Scattered Site Housing Projects Scenario A - Lofts, Territorial Place, Bluffs, Myrtle, and Mulberry projects Assumotions Present Value Date P.V. Rate - Gross T.I. 06/01/03 8.00% Increase in EMV Wi~h TIF District Less: P.V of Gross Tax Increment Subtotal Less: Increase in EMV Without TIF Difference $128,667,500 12,909,354 $115,758,146 o $115,758,146 . Annual Present Gross Tax Value @ Year Increment 8.00% 1 2005 363,587 303,822 2 2006 865,427 669,604 3 2007 977,357 700,192 4 2008 1,089,287 722,574 5 2009 1,338,958 822,400 6 2010 1,450,888 825,138 7 2011 1.587,769 836,096 8 2012 1,587,769 774,163 9 2013 1,587,769 716,817 10 2014 1,587,769 663,720 11 2015 1,587,769 614,555 12 2016 1,587,769 569,033 13 2017 1,587,769 526.882 14 2018 1,587,769 487,854 15 2019 1,587,769 451,717 16 2020 1,587,769 418,256 17 2021 1,587,769 387,274 18 2022 1,587,769 358,587 19 2023 1,587,769 332,025 20 2024 1,587,769 307,431 21 2025 1,587.769 284,658 22 2026 1,587,769 263,572 23 2027 1,587,769 244,048 24 2028 1,587,769 225,971 25 2029 1,587,769 209,232 26 2030 1,587,769 193,733 $37,840,884 $12,909,354 Prepared by: Sprirgsted Incorporated (4/25/2003) . . . . Estimated Impact on Other Taxinq Jurisdictions Report City of Stillwater, Minnesota Tax Increment Financing (Redevelopment) District No.1 0 Scenario A. Lofts, Territorial Place, Bluffs, Myrtle, and Mulberry projects o.....,....""w..... a;.$ U^'lel",. Dp",la",te -...........- -..- ..---..-Q. . ..,-..... Without Proiect or TIF District Taxing Jurisdiction 200212003 Taxable NetTax Capaci\1.r (1) 200212003 Local Tax Rate City of Stillwater 14,270,311 52.761% Washington County 181,596,850 30.296% ISO #834 53,192.525 26.664% Other (2) 5.064% Totals 114.785% With Pro:ect and TIF District Projected Hypothetical 2002/2003 Retained New Hypothetical Hypothetical Tax Generated Taxable Captured Taxable Adjusted Decrease In by Retained Net Tax Net Tax Net Tax Local Local Captured Capacity (1) + Capacity = Capaclt/ Tax Rate (*) Tax Rate (*) N.T.C. (*' 14,270,311 $1.383,255 15.653,566 48.099% 4.662% 665.327 181.596,850 1.383,255 182,980.105 30.06rolO 0.229% 415,903 53.192.525 1,383,255 54,575.780 25.988% 0.676% a59,483 1.383.255 5.064% 109.218% 5.567% * Statement 1: If the projected Retained Captured Net Tax Capacity of the TIF District was hypothetically available to each of the taxing jurisdictions above. the result would be a lower local tax rate (see Hypothetical Adjusted Tax Rate above) which would produce the same amount of taxes for each taxing Jurisdiction. In such a case, the total local tax rate would decrease by 5.567% (see Hypothetical Decrease in Local Tax Rate above). The hypothetical tax that the Retained Captured Net Tax Capacity of the TIF District would generate Is also shown above. . . Statement 2: Since the projected Retained Captured Net Tax Capacity of the TIF District is not available to the taxing jurisdictions, then there is no impact on taxes levied or local tax rates. (1) Taxable net tax capacity = total net tax capacity. captured TIF . fiscal disparity contribution, if applicable. (2) The impact on these taxing jurisdictions is negligible since they represent only 4.41% of the total tax rate. Prepared by: Springsted Incorporated (4/25/2003) . Assumptions Re~ort City of Stillwater, Minnesota Tax Increment Financing (Hazardous Substance) Subdistrict Scattered Site Housing Projects Scenario A - PID 26-030-20-140033 Type of Tax IncreTlent Financing District Maximum Durati01 of TIF District Hazardous Substance Subdistrict 25 years from 1st increment Certification ReqL est Date Decertification Date 06/01/03 12/01/30 (26 Years of Increment) Base Estimated 1\ larket Value PID No. 28-030-23-140033 Times: First $150,000 Excess 2002/2003 $0 1.50% 2.00% o o $0 Original Net Tax Capacity Assessment/Collection Year . 2003/2004 2004/2005 2005/2006 2006/2007 Base Estimated Market Value 0 0 0 0 Increase in Estim:lted Market Value (1) 0 266,600 266,600 266,600 Total Estimated I\'arket Value $0 $266,600 $266,600 $266,600 Times: First $150,000 1.500k 0 2,250 2,250 2,250 Excess 2.00% 0 2,332 2,332 2,332 Total Net Tax Ca jacity $0 $4,582 $4,582 $4,582 . Local Tax Capacity Rate Rseal Disparities Contribution From TIF District Administrative RE-tainage Percent (maximum = 10%) Pooling Percent 114.785% 0.0000% 10.00% 0.00% 200212003 Bonds Bonds Dated . First Interest Dale Underwriters Dis(:ount Note (Pav-As-You-Gol Note Dated 06101/03 Note Rate 8.00% 06/01/03 02/01/04 1.50% Present Value D.lte & Rate 06/01/03 8.00% (1) Current value for HSS Subdistrict. Prepared by: Springsted Incorporated (printed on 4/25/2003 at 11 :36 AM) Stillwater TIF HSS (4-25-03)AsSumptions Prolected Tax Increment Report City of Stillwater, Minnesota Tax Increment Financing (Hazardous Substance) Sub.district Scattered Site Housing Projects Scenario A. PIO 28.030-20.140033 Less: Less: Retained Times: Less: Less: P.V. Annual Total Original Fiscal Captured Tax Annual State Md. Admin. Annual Annual Annual Period Net Tax Net Tax Disp. @ Net Tax Capacity Gross Tax Deduction Retalnage Net Tax Net Net Rev. To Ending Capacity Capacity 0.0000% Capacity Rate Increment 0.360% 10.00% Increment Revenue 06/01/03 (1 ) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) 8.00% 12/31/03 0 0 0 0 114.785% 0 0 0 0 0 0 12/31/04 0 0 0 0 114.785% 0 0 0 0 0 0 12/31/05 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 3,941 12/31/06 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 3,649 12/31/07 4,582 0 0 4,582 114.785% 5.259 19 524 4,716 4,716 3,379 12/31/08 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4.716 3,128 12/31/09 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 2,897 12/31/10 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 2,682 12/31/11 4,582 0 0 4.582 114.785% 5,259 19 524 4,716 4,716 2,483 12/31/12 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 2,299 12/31/13 4,582 0 0 4,582 114.785% 5.259 19 524 4,716 4.716 2.129 12/31/14 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 1,971 12/31/15 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 1,825 12/31/16 4,582 0 0 4.582 114.785% 5,259 19 524 4,716 4,716 1,690 12/31/17 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 1,565 12/31/18 4,582 0 0 4,582 114.785% 5,259 19 524 4.716 4,716 1 ,449 12/31/19 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 1,342 12/31/20 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4.716 1,242 12/31/21 4.582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 1,150 12/31/22 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 1,065 12/31/23 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 -- 4,716 986 12/31/24 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 913 12/31/25 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 845 12/31/26 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 783 12/31/27 4,582 0 0 4,582 114.785% 5,259 19 524 4.716 4,716 725 12/31/28 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 671 12/31/29 4,582 0 0 4,582 114.785% 5,259 19 524 4,716 4,716 621 12/31/30 4,582 0 0 4,582 114.785% 5.259 19 524 4,716 4,716 575 12/31/31 4,582 4,582 0 0 114.785% 0 0 0 0 0 0 . --,6,734 $494 $13,624 $122,616 $122,616 $4. I'rpnArAc1 hv: ~nrlnosted Incoroorated Corlnted on 4/25/2003 at 11 :36 AM) Stillwater TIF HSS (4-25.03) ~ (I . . . TO: FROM: DATE: RE: Stillwater City Council & Letter to the Editor Jeanne M. Anderson, South Hill Neighborhood Neighborhood Association 5/19/2003 KEEP YOUR WORD IN YOUR JULY 17,2001 UNAN1MOUS CITY COUNCIL RESOLUTION: DON'T CLOSE GREELEY STREET: MAKE 36 A PARKWAY BOULEVARD, NOT A FREEWAY WHICH CLOSES INTERSECTIONS For nearly two years, the South Hill Neighborhood Association has worked on its SAFE NEIGHBORHOOD PROJECT to express its opposition to the closing of Greeley Street for a freeway on 36; to promote, instead, a slower speed 45 mph Parkway Boulevard leaving Greeley's intersection open to 36. On July 17, 2001 the Stillwater City Council adopted a Unanimous Resolution stating that it will "not agree to close any intersections" on Highway 36, but that it will agree to "consideration of a slower speed parkway" on Highway 36 from County Road 5 to the River. The residents of the South Hill felt heard by the City Council on this issue at this time, after presenting a petition, sending letters, making phone calls and appearing at Planning Commission and City Council hearings. MnDOT continues to propose closing Greeley Street at 36. Our City Council Members must have the integrity to keep their word. Jay Kimble, Wally Milbrandt and John Rheinberger all agreed to protect our neighborhood's children from the excess Greeley traffic which would be funneled to and from 36 on down South Third and South Fourth Streets on July 17, 200 1. You are still in the majority. Dave Junker made campaign promises to support the Parkway Boulevard as did Jay Kimble during the Candidate's Forum on cable TV. You should keep your promises which got you elected. School children of the following schools affected are: Oak Park Heights Elementary, Salem Lutheran School, Stillwater Junior High School and St. Croix Catholic. These schools contain 3 elementary schools, 2 middle schools and a junior high school. By closing Greeley Street, you will damage the quality of living for all kids and other citizens who live on or near these streets in terms of safety, noise pollution, air pollution and other adverse effects. And you will forever harm the South Hill historic neighborhood of Stillwater, a part of our country's cultural heritage. A slower speed at-grade 45 mph Parkway Boulevard design can be designed to be safe and can more than handle the capacity projected for 36 in 2020 by MnDOT. The Multi- Way Boulevards around the U.S. and the in many countries around the \vorld, described in detail in The Boulevard Book. Jacobs ET. al. 2002, M.I.T. Publishing, (and 20 minute video) can safely handle up to 70,000 cars per day, which is more than MnDOT has projected in its documents. Safety studies described in this treatise dispel the mistaken ~ \ idea that freeways are safer than multi-way boulevards. This issue deserves more than a mere political and superficial analysis by our elected City Council representatives. . Stillwater's City Council must stand up for the children of the South Hill and all of Stillwater and say NO to MNDOT's proposal to close Greeley Street and create a freeway. You have the power of municipal consent - you should use it. The citizens you represent want you to say YES to the Parkway Boulevard option with Greeley Street open to 36. You must create a safe neighborhood for school children on the South Hill. ~. .\\'..\ . ~,~ /JeannelM. Anderson Presid~nt / South Hill Neighborhood Association ,. l // . . ..' ~ . . . "~o:' -' RESOLUTION 2001-141 TRUNK HIGHWAY 36 CORRIDOR MANAGEMENT WHEREAS, Trunk Highway 36 provides the major roadway access for Stillwater residents traveling to and from the Twin Cities and for region visitors traveling to the Stillwater area; and WHEREAS, continued growth along the TH 36 corridor ifunmanaged can adversely effect the performances, safety and congestion experienced by highway users; and WHEREAS, the City of Stillwater is located directly north of the corridor and is effected by traffic using the highway; and WHEREAS, it is critical that a long term vision for the future ofTH 36 be developed that balances regional and local access needs and maintains the quality of neighborhood in existing areas adjacent the corridor. WHEREAS, it is critical for the City of Stillwater to actively participate in the planning for the vision of the corridor and particularly its impact on the City of Stillwater. WHEREAS, many questions have been raised regarding the specific effects of the TH 36 corridor plan on local residents that have not been adequately studied and addressed; and WHEREAS, a IRC partnership planning study is currently being developed and will provide additional design detail and impact analysis for the TH 36 corridor from Country Road 5 to Trunk Highway 95. NOW, THEREFORE, BE IT RESOLVED, that the City of Stillwater does not support closure of any intersection from Trunk Highway 5 to Trunk Highway 95 and does support consideration of a reduced speed parkway design for the IRC planning area. FURTHER, THEREFORE, BE IT RESOLVED, that the City of Stillwater supports sound, long range transportation planning that balances regional needs with local needs and impacts and provides a basis for plan implementation at the state, county and local levels. FURTHER, BE IT RESOLVED, that the City of Stillwater pledges its full support and participation in a planning process that provides the needed facts to fully evaluate plan alternative plans in developing a consensus vision for the TH 36 corridor. Dated this 1 ih day of July, 200 I. /,{l,/L// ~MGle ayor ,- / Al 1 l:'.ST: ~ $,JU~ Diane F. Ward, City Clerk Page 1 of 1 .-' Diane Ward From: Administrator <<t: Tuesday, May 20,200310:32 AM Jay Kimble; Diane Ward Cc: djunker@cLstillwater.mn.us; jrheinberger@cLstillwater.mn.us; wmilbrandt@cLstillwater.mn.us; EIB@aol.com Subject: Fwd: Re: Boulevard vs.Freeway for Highway 36/Stillwater City Council Mtg. 5/20/03 Dear City Council Members, I understand that there may now be a possibility that you will elect to have a freeway instead of a boulevard for the Highway 36 constuction project even though you gave your full support to the Boulevard concept in 2001. I am writing to express my vehement objection to this reversal of decision and to ask that you resolve to develop a Boulevard in lieu of a freeway. The South Hill Neighborhood Association is the result of a community pulling together to fight for what they most value. Apparently they did an excellent job and were successful in communicating the extreme threat to the health, welfare and safety of local residents, which would result if Highway 36 were to be developed into a freeway. How many local residents have mounted a campaign appealing to you to choose a freeway instead of a boulevard? It appears as though Stillwater is being slated to become Wisconsin's bedroom community so that we can facilitate the speedy travel of people who choose to live in another state. I believe that it is time for Stillwater to decide what it is that it most values. Your website describes a community of "residents nestled into the bluffs of the St.Croix River of America's protected Wild and Scenic Waterways." It continues to state that "our family -oriented community offers the advantages and conveniences of living near the Twin Cities metropolitan area plus the peacefulness and safety of small town Minnesota." Somehow the slogan "A freeway runs through it!" does not capture for me, the essence of your stated values. The final two-thirds of your website declaration boasts of Stillwater's designation on the National Register of Historic Places. I know that you are not naive enough to think that a freeway will not dramatically change the character of Stillwater, but do you realize the absurdity of having a freeway be the gateway to a small historic town along a National Scenic Riverway, both of which were deemed worthy of preservation by the Federal government of the United States? .rving community character is not something that can be achieved by preserving a few buildings here and there or a few t:l s here and there. Community character is the essence of the community as a whole. In his video entitled "The Dollars and Sense of Preserving Community Character", E.T. McMahon, Vice President of Land Use Programs at The Conservation Fund, talks about "A sense of Place" and describes it as "That which makes our physical surroundings worth caring about." Over the past 2 years you have had an abundance of evidence which shows you that local residents here in Stillwater care enough to devote substantial time and effort to preserve their "Sense of Place." I strongly urge you to view the above referenced video before you make your decision about Highway 36. (This video can be purchased through The Conservation Fund at www.conservationfund.ora or can be borrowed from The St. Croix National Scenic Riverway by contacting Paul Roelandt at pauUoelandt@nps.gov.) James R. Wiggins, reporter for the Washington Post and former Minnesota Newspaperman, stated the following on a visit to St. Paul in 1964: " It is easy to put a dollar sign on a commercial value, but you cannot estimate in dollars the use people will get out of a recreational area. The Sf. Croix River is a good example. Nobody has enough insight to evaluate the imporlance of one watershed that has not been exploited". Turning Highway 36 into a freeway will result in the exploitation of the historic town of Stillwater and the St.Croix River Watershed. Is this the legacy you want to leave the people who expressed a vote of confidence in you when they elected you? Please act in the interests of your stated values which have been embraced by all those who chose to call this beautiful place Home. I trust that you will do the right thing and vote No to a freeway for Highway 36. I respectfully request that you submit this E-mail to the record of your May 20, 2003, City Council Meeting. Sincerely, Eileen Sexton .. president, St. Croix Scenic Coalition . ent, Stillwater Township 10810 Quarry Ave.N., Stillwater 651-430-0173 5120/2003 ---. . . OS/20/2003 14:10 5514399733 WR MEDICAL ELECTRON I PAGE 01 To: City Council for Mav 20th Meetino Re: Agenda Item - Greeley Street and Hwy 36 Dear Council Members, I support the easy access between Greeley and highway 36 in order for traffic to and from the highway to utilize that corridor. I do not support the closing of highway 36 access at that point because It will cause more traffic on the Osgood/4thStreetJ3rdStreet corridor. If there is a solution which maIntains the access but perhaps alters the routing, this would be acceptable. We must seek to reduce the through-city traffic for each artery, not increase it for particular arteries. Stillwater Is a town full of families, pedestrians. and residential activity. which is an opposite purpose to through-city traffic. I also support a slower speed parkway for highway 36 instead of a full speed freeway. I support a new bridge (which can be a slow speed bridge to match a parkway) in addition to keeping the original lift bridge for local access. I find the idea that highway 36 traffic must be sped up to be a flawed Idea, since parkways have been proven to be satisfactory and effective at moving traffic. Please maintain these positions with MNDOT as you conduct your city business. ~,d/~ Patrick J. Anderson 1120 Third Street South Stillwater MN 55082 USA Tel 651-430-1072 (home) 612-384-9571 (cell) LOCATION:6514399733 RX TIME OS/20 '03 13:41 05/15/2003 13:42 5514394035 GSCC PAGE 01 P.O. Box 516, 106 S. Main Street. Still'W'ater, MN 55082 Phone:(651) :439-4001/651) 439-7700 . Fa;<t:(651) 439-4035 . 'W'WW".ilove!ltillwakc,cJ" May r , 2003 City C unci!, City of Stillwater c/o Die e Ward, City Clerk 216 N. 4th St. Stillw~ er, MN 55082 As a of Market, Music and Movies events in downtown Stillwater, we reque Council's permission to hold an antique/flea market on the north patio f Lumber Barons's HoteL The dates planned would coincide with the M.:M1V dates: July 8, 15,22,29; August 5, 12, 19. The hours for our market would be 12:00 p.m. until 6:00 p.m. Spacel~ would be designated for 19 vendors. Spaces will include three tables each i r a Uc" formation. Grid is available upon request. After oading, vendors will be directed to the Minnesota Zephyr parking lot (sc th end) during the actual hours of the flea market. . The tique/flea market would be included as part of the :M:MM event, and be co' ed by its liability insurance. you for your consideration, I I I Gayle Roettger, Chair, Gabrielle Antiques 439-5930 Mark t, Music, Movies in Downtown Stillwater Grea .l Stillwater Cha..~ber of Commerce . LOCATION:6514394035 '" RX TIME 05/16 '03 14:16 , I~ t . . . ~emo To: From: Date: Subject: Mayor and City Council ,jJ .,- Steve Russell, Community Development Director f "-""'" May 14, 2003 Planning Commission Recommendation Regarding TH36 Alignment The Planning Commission discussed the TH36 Partnership Study at their meeting of May 12,2003, and reconimended alignment "F" with bottom hooks. They also recommend lowering the elevation of the road to reduce noise and visual impacts and reducing the speed limit. This is a follow up to previous joint Oak Park Heights/City of Stillwater meetings. Attachment: Oak Park Heights/ City of Stillwater record of meeting 4-10-03. .. . . . Planning Commission Minutes April to, 2003 Page 6 of8 Carried 4-0. , " ""-::"::''':::::;CH:--':.'' ;..:::;;trc::::'-;.:';-"";"""~')(:::::r';"::--:/>.' ..,.- pavid Beaudet ~6400 Lookout T and. .--..... , ~ Planning Commission Minutes . April 10, 2003 P 70f8 B. Planning Commission Di~cussion of ZQning Ordinanc~. Chan~es for 60-12- Day Development Review Timeline: City Planner Richards informed the Commission that the change was being requested so as to make the City Ordinance language consistent with Minnesota State Statutes and to address voting requirements for zoning changes. Chair Dwyer, seconded by Commissioner Liljegren, moved to schedule a public hearing at the May 2003 meeting for discussion of this proposed change. Carried 4-0. . Old Business: None. Informational: . A. Next Meeting: May 8, 2003 - 7:00p.m. B. Commissioner Interview Scheduling: Acting City Administrator Holst reminded Commission and viewers that applications were being accepted for the Planning Commission until 4:30 p.m., Apri121, 2003 and that applications could be obtained by contacting City Hall. C. Arden Hills Touring- Boutwells Landing:: Acting City Administrator Holst informed the Commission that a tour of Boutwells Landing was being arranged for the City of Arden Hills and their Planning Commission for Saturday, May 3rd at 11:00 a.m..She asked the Commission if one of them would be interested in participating with the tour.. .Chair Dwyer stated that he would check his schedule and notify Judy as to whether or not he could attend. Ad~oumment: Commissioner Powell, seconded by Vice Chair Runk, moved to adjourn at 8:47 p.m. Carried 3-0. Respectfully submitted, , , Julie A. Hultman Community Development . Approved by the Planning Commission: ~ . . . MAGNUSON LAw FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STilLWATER, MN 55082 TELEPHONE: (651)439-9464 . FAX: (651)439-5641 DAVID T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Larry D. Hansen, City Administrator Mayor, City Council and Staff FROM: David T. Magnuson, City Attorney DATE: May 14,2003 RE: Condemnation Relocation Services It is apparent that the City will require the service of a relocation specialist with regard to the Sutherland condemnation. The rules are very strict about this process when a homeowner will be displaced and municipalities have long hired relocation specialists to assist with the intricacies of the relocation rules. I have obtained a letter commitment from Carol Johnson, who is with CLJ Right of Way and Realty Services, Inc. in Maplewood, Minnesota. She is interested in helping us and would be able to begin work immediately upon being engaged. Funds for these services should be covered by the budget for property acquisition contained in the Development Agreement between the Territorial Prison Developers and the City. Respectfully, ~ David T. Magnuson DTM/nm ,. CLJ Right-of- Way e3 Realty Serviced, fllc. 4 May 12, 2003 NAY 1~ 28 Mr. Dave Magnuson Magnuson Law Firm By Fax # 651-439-5641 RE: The Sutherland Project Dear Mr. Magnuson: This letter is in response to your request for a bid proposal to provide services to relocate a single-family residence in the city of Stillwater. Based on the information you have given me, I estimate thatthe amount oftime needed to accomplish this relocation would be within the range of 40 - 55 hours, depending upon the availability of properties that could meet the needs of the occupants. Based on our rate of$55.00/hour, I would estimate the cost to perform these services for you would be in the range of $2,200.00 - $3,025.00, plus actual expenses incurred as a direct result of working on this relocation project. Those expenses would include mileage at $0.36/mile and any other expenses incidental to carrying out the activities of providing the relocation services. . We are available to begin providing these services immediately upon approval of this bid proposal and you providing us with the property owner contact information. Thank you for considering my company for this project. If you have any questions or need additional infomiation please do not hesitate to contact me at 651-773-8122. 2580 White Bear Avenue, Suite 204 Maplewood, MN 55109 . 651 -773-81 22 651-773-8889 Fax Email: cljrightoFway@attbi.com CLJ Right.. of.. Way & Realty Services, Inc. '. I \ >. I~. C'J <ii ' ,_ ~ .-.~~ .,... ~ rJ) \ . .~O"\ ~ pOi ~ ~......-I.... .j:lO >.."'.....lO C1l v ,~.~,~ Z '~.. ~. a:l ::E I l:i.l, v-'ci' .... .... 0 ...d-o~''''o .!:P<a ~ ~,..Gj. ~ "? .... 01 0.. ...:ld8 00 ~ C,)/~ ~,~ A Full Service Land Acquisition Company /\ " , , \ Professional Land Acquisition Services From Project Planning To Final Document Recording Project Planning AJJM/:anee To avoid acquisition obstacles Title Searcbed Abstract & Torrens Systems AppraMal Service.! Partial & Total Acquisitions Drafting of AcquMition Documenl:.l To meet your needs Negotiation d Acqui.Jition Avoiding. Condemniltion Proceedings LiaMon Between Property OwnerJ and Your Agency Helping to create a bond between your agency and the public Endure Proper Recording of Documenl:.l Securing your property interests Relocation AJdMtance . Licensed in the State of Minnesota as:; Acquisition Projects For Several Public Agencies, Including: Real Estate Broker Registered Realprop~rty Appraiser Metropolitan Council Notary Public \ City of Faribault Ramsey County Professional . ,Dt1signations atld Memberships, Hennepin County Chisago County Sprint Xcel Energy Senior Right o(Way Agent (SR/WA) i Designation & International Right of Way Association Member Condemnation Commissioner in Ramsey County Masters Degree in Human Services M~mber, St. Paul Area Association of Realtors 15~ Years of Land Acquisition Experience .4" , (/ . . . MEMORANDUM TO: Mayor and City Council FROM: Cindy Shilts, Building Official'j~ DATE: May 14, 2003 SUBJECT: 501 S. 2nd Street Demolition The demolition for the fire-damaged house at 501 S. 2nd Street has been set for May 29th. Mr. Brad Castle has placed an ad in the local paper advertising for a party that would be interested in helping reconstruct the home and is requesting Council grant an extension to the demolition to provide time for a response from his ad. If Council grants an extension, a time limit should be placed with a new demolition date set. Mr. Castle should understand that if a building permit is not obtained within the time limits set and work commenced, the building would be demolished on the new demolition date that the Council would set. Mr. Castle is also requesting that if an extension for demolition were not granted or repair of the house is not started prior to the extension deadline that he be allowed to keep the southeast room that measures approximately 12 X 16 be kept for a "garden shed". This shed would not be approved for habitable space. No water, sewer, or electric service should be connected to the structure. ~ \ . May 15, 2003 Mayor and City Council City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Dear Mayor and City Council: I have recently placed an ad in the local Gazette seeking a contractor to restore my burned home at 501 S. 2nd Street, Stillwater. This is my first such seeking in a public way. I've had two people almost accept this contract idea. The above ad will first appear Thursday, May 15, 2003 and Friday, May 16,2003. . I seek an extension of the May 29th demolition date to give this ad time to work. If no extension is forthcoming or no contract, I will ask to save the southeast room of the house as a study room and work shed. This room has been proclaimed a solid structure. I have attached a letter from Mac McCalla, structural engineer stating the house is repairable. Thank you for any considerations regarding my home. Sincerely, , .r: _/ ""-\, ~./ /~ 0'rl(~ ~. Brad Castle ~.-') /J 1 .;;/~ 'i' U . " . . . , , , L-...IV\ , , , W.T. (Mac) McCalla, P.E. 6600 751h Avenue North. Brooklyn Park, MN 55428 (763) 560-7446 April 2 I, 2003 Mr. David Barnhart 2800 University Avenue S.E. Minneapolis MN 55414 Re: Structural Inspection Fire Damaged House 501 Second Street Stillwater, Minnesota WTM Job No. 2130. Dear Mr. Barnhart: This is to certify that I inspected the above in your presence April 18. 2003. Also present were Mr. Castle, the owner and Mr. Robert Hagstrom, retired builder. I believe the building can be restored with the outward appearance essentially the same as before. The floor plans may be maintained and many of the plastered walls may be salvaged with some patching required. It will be necessary to remove as much of the char on items to remain such as studs and joists that will later be sistered with new material. Lightly charred wood may have char removed without sistering. After char is removed and prior to replacement, the remaining wood should be sprayed with a sealer. Servicemaster, 952-835-0080can perform the site work. Barker-Hammer, 952-926-7117 supplies material and can provide technical assistance. In my opinion, the house is repairable. I am willing to consult on site as needed. Please feel free to call me should you have any questions. Very truly yours, , / t(;1/~ .~~/. .W.1.'. McCalla, p.. Erig. . I hereby certifY that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State ~f~~s" 4 ~ .ylMC;~la~~ . Date'-W //. -S .Registration No. 10540 Structural Consultant Bridges · Structural Concrete . Expert Testimony ~ , . . . :Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director f'L-' May 15, 2003 Planning Commission Recommendation Designate the Old Athletic Field and JC's Ballfield Parks and Open Space Background: The Planning Commission has received reports that the school district may sell the Old Athletic field and JC's Ballfield to generate funds to help support the school district. In an effort to raise public awareness of the possibility of sales and to protect the park for public use, the Planning Commission recommends that the lands be designated parks and open space. 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R21W R.2OW R!9W ~: T30N ~ 1"'"''''~ T29N 1 T29N nSN ~ T.!SX n1NLJ~ nlN DIN lUIW 1U\W lU9W Vicinity Map ..::; I lI.:.' , 1 ---<r' II o 516 Scale in Feet lIIl Ttn~gislhe~oI.eompiI~ nl'8f/fOOJdlonQflllndrKordsnlht)l lIPPll_ n....-iaus WltShir90n COlRyofllCIt5 ThI<t'aWlgSl1OulctbeU$lld~r,..rwenoe IU'P058SOI1Iy_'Ne$/'I~COU"tyJSl"(lt ttspofl5ib,.branylf'l;JCeutaClM Sol.rce:W8stingonCcurtySlsve)OJl"sOlfJce ftlooe{S51)43O-e81$ Prreeldlllllb8stdonAS400"Ionn~on aIfvrt tMluOh: Matttl 31. 2003 Map pnrUd: May 15, 2003 ., I' . . . ~emo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director fJ-- May 16, 2003 Final Plat Approval of Liberty Village Commercial Case SUB/F03-52 Background: On April 15, 2003 the City Council approved the preliminary plat for the 11.87 acre 9 lot subdivision (conditions of approval attached). The final plat is consistent with the preliminary plat. The Utility plans have been reviewed by the City Engineer and waiting for County Public Works Department. A development agreement is required before first plat filing~ Recommendation: Approval Finding: The final plat is consistent with the preliminary plat. Conditions of Approval: 1. A detailed PUD framework landscape plan shall be prepared for approval and installation as a part of the subdivision. 2. The right of ways along CR 15 and 12 shall be dedicated to the City with final platting. 3. County Road 15 trail improvements shall be installed as part ofthe subdivision improvements. 4. Perpendicular on-street parking shall be provided for retail sites 2 and 3 but not the restaurant site 5. 5. A development agreement shall be prepared and approved before final plat filing. 6. Additionallandsaping shall be provided along County Road 12 right-of-way and car wash as approved by Community Development Director Attachment: Final PI,at Liberty Villages Application and Final Plat. \~~.:-" ;' .,...-'f '~J<.. ., - '-.. .. t.../ \ RESOLUTION 2003-89 APPROVAL OF PRELIMINARY PLAT FOR 9 LOT SUBDIVISION ON 11.87 ACRES OF LAND LOCATED IN THE VC, VILLAGE COMMERCIAL ZONING DISTRICT AT THE CORNER OF CR 15 AND 12 (Case No. SUB/03-15) . WHEREAS, a request has been submitted by Contractor Property Developers for approval of a preliminary plat for 9 lot subdivision on 11.87 acres of land located in the VC) Village Commercial Zoning District at the corner of CR 15 and 12. NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater approves the preliminary plat for 9 lot subdivision on 11.87 acres of land Case No. SUB/02-34, subject to the following conditions: 1. A detailed PUD framework landscape plan shall be prepared for approval and installation as a part of the subdivision. The right of ways along CR 15 and 12 shall be dedicated to the City with final platting. County Road 15 trail improvements shall be installed as part of the subdivision improvements. Perpendicular on-street parking shall be provided for retail sites 2 and 3 but not the restaurant site 5. . 2. 3. 4. Adopted by the City Council of Stillwater this 15th day of April 2003. A,r~ if fi~y L. Kimble, Mayor ATTEST: /~duJC0cG Diane F. Ward, City Clerk . PPA FINAL PLAT APPLlCA nON FEE PAID .1. APPLICANT Name: ..Qa.y p %mp~ ~ Company: Contrqctor Prop~rty npv~lnr~r~ CO~PiRY Address: nnn Nnrthh.,n r;rtlQ. UlnA CitY:Minneapnl i c:; State:,MN Zip Code:5&12~ Telephone:(W}( 76~)Qt11_0ll~AX)P;~-Q71-057%D 2. PROPERTY FEE OWNER Name: D~v~ Hp.mpe1 Company' Contractor Property Deve100ers Company Address: . 7100 Northland Ci rc 1 E;? if 10~ City: Mi nneapo 1 i c:; Sta.te:...ML Zip Code: SS42S Telephone:(W)763-941-olli(FAX)l.6.3.:.941-0.sztJi) 3. SURVEYOR Name: Crai~ Mo"'c;o Company: Westwooo Prnf~ssion~l Sprv;rp~, Tp~ Address: 7~qq AMgrt'lm nri vp CitY:Jop~ir;~ State:J1LZip Code:_J:;J:;~U- Telephone:(W)g~?-q37-515Q (F~7_I;A~ .) .J", <::1=' ~,,~rf..."'n": ~Intersection Outlot G- I i~'pY't~ nn .tho Outlot A _ I H~..~"'+j' Or) tl1/i' of:CSAH . l? F. 1 ~ I ;:lke: O'lt1('+ n Like.5tl:1 <:;ti lJ.wato..., M~I '- ; ':-Qrty.'on +h~ I ?.k.'? ~n1; . 4. Property Location: Legal Descriptibn: 5. Name of development: I ; h~...t-J' v; 11 230 Number of lots: h Current land use: ~ r t'l n t Proposed land use: --C.amiPprri t'll Rot;d 1 Current zoning: Vi 11 afJP r...omIJ1prri <41 Proposed zoning: ..JI ill <4 gP r.ommerc; :11 Anticipated project completion: 6. SUBMITT AL REQUIREMENTS: (5 copies and 1 reduced 8 ~. x 11 ") X Final Plat (F) Electronic PP Format X Tree Preservation and Landscaping Plan (TLP) X Street and Utility Plan (SUP) X Grading, Drainage, Storm Water and Wetlands Plan (GDSWP) Other Information (01) X 8 Ih" x 11" Transparency I hereby apply for the above consideration and declare that the inform.ation and materials submitted with this application are complete and accurate per City requirements. I understand tbat the application will be processed when it has been found to be complete and adequate by the Community Development Director. Prop~ny Pee Owner(s) Signature(s): A~;l ~~ . Apphcant(s) Sig~ture(s): .4~~ ..1- Date: 5/2/63 ,. Baa iJ6-1A.J fW. VA-Vi:- rl6.MP~L. 8DB 1364JJ fu.r P,..,.V6 H6MP61.. PLEASE NOTE: If Property Pee Owner is NOT the applicant, the Applicant must provide written authorization by Property Pee Owner in order to make application. . I L . LIBERTY KNfJ" AU /It1I$ONS sr IHfSt /IM'SDIfS: mot COIItrllet", Prep"" D.~op<<,. CompfNIy, " IIlnn.."t" CorPOfotiOtt, f.. 0,",'1', tlffa AllfOllc. Stot. Bonk, " Minll..ato DQflkittg CDl'pOf'otiOfl. mcrtpogH of tltlt (O#o"iflg ~'r:,ibH property .itllat~a itt !h. Coullty of Wamin9tOtt. Stot. of Minn..ora, to ,":,: Thot port of OutlOt C. UBERTy ON THC LAKe. ./yittfJ tfOf'th"..'et1y 01 uBERTy ON THe LAKe 5TH ADDlION. tIfId "..ten,o( #L/BCRrr ON THC LAKe 2ND ADDmON. 011 according to the f<<ord.a plot. '''erN'' Wo.hoVtplCtfl CDUnty. Min"..oto. AND: ""tltll 0, Rid LlBeRry ON THe LAKt 2ND AODtnON. AND: OutlOt A. .Did UBERTY ON THe LAKe STH ADOtnCN. HtJlIe cOII..d Ill. .om. to b. ...m,.~ Mil plottH o. UBtRrr "''LLACE' 0fIt1 dO IIerey donat. rmd dftficat. to IfI. public for public Il'. lor.'IM lit. plQc, ond flOY. tIfld oI.o"";col. tll' 'OIMn""" crHlftt by this pltlf lor r;oinolj' Oftd utility purpo... ~I, lit willi'" ""<<,HI .0Jd Conr,octor Proper'y D.veloper. Company. III Itfittnft.oto corporation, 110' COu'''' tn... p,...nt5 to b. slgnH by il. P'f/IpM' officei' IhJ. _ tlOy of 20_. ctJNtrfAClOIt /IIfOPtRTr DtCDPt'RS' CQlPAN'I 8y HDmM H. Tompkins III, Pr.sident STAIf tJF IftVE$OTA CtU/rr Of' Th. fOf#gaittQ inllrwmHlt .-0. o~kno"'HQ" b.,or. m., th" _ doy 01 200_ by HOf1'Ier H. Tompkins HI, Pr.,idMlt tlf COIlt,oclor Proplfly D.WII.." Compony. Q ftllnn.,o,o corp~tiOtt, on /}Wlolf of tll, corporotloll. 8y 8y Notory Pvblie, My Commi.,IQII Expir.. Count,., MimI..oto fit witn.,. "".lOf,oId AJliOnc. Slot. Bonlt, 0 MinnHo'. bonJcinQ corportJtiOlt, ho, COIl'" III.,. pr..en', to D. !II'fJfI~ by it. proper offie" this _ doy 01 20__ AU.JANt% srArr &tN/f 8" Jon. L. Turb... Kee Pr..itleflr STAir tJF ...corA CtU/rr Of' TIt. for.gaittg in,trument wo, ot:llnOlflffHQH D.for. me tlli, _ dOy 01 200_ by.JOn. L. TIlI'O'" Vie. p,..ia.nt 01 A."i~c. Store Bani!, . Minn..ot. banking et1rpor.tion, 1M bt!1hlllf of tn. corporotion. 8,- 8y Nofary Pvblic, My Comml..lon Expire, _ County. Minn"tlto . VILLA GE I, Mortin J. Web~, h".oy certify Ihol / ho.... """"JIMI ond plolled ,"'. /Hoperty ,.,cribH on t"'i, plot o. LIBERTY ~LLAGt; 'hot this plot i. 0 con<<t '.",.unlolltJtt of Ih. 1Uf14"; thtlt 011 tII.fottc,. tin etNnttly MOd on tit, plor in ful ottd hllfJdtWdfh, of 0 foot; thot 011 mctIu,"ent. hoWl been corr.ctly ploe.d bI 'h. Ql'OIIfJd " 1h0Mt' Or ri/ b. cO,.,.erl1 pieced in Ih. QfOIIfId tJ, dHtgnol,~ thtJI Ihe outside boutt_yllll.. Of. C(Jtf<<tly d.lif(tot<<l on 'h. plot: ottd Ihot lher. tire no ..t 10Itd. 01 d.fined in Minn..ot. SIotllt,., S<<t~ 505.02, Subdillision / or PUblic hlgh.o,. to b. tI.li9!'o',d other 'hOll MO"". 8y MlIf'titt J. WebM',' Lotta Sur..p Minn..oto L,"".. No, /20d srAII' " IIINHESOrA CtU/rr Of' nllt Iorefjoing $,dvep.. Certmt:tlt. by Alortln J. w.oer. Alblr'l..oto Lken.. Number 2J02t H. ockn""'IHIgH t:I.for, m. Ihi. _ tItIyof 200__ 8y _ 8y. N01"'y Public, lily Commiuion EIIpir.. CtIIHlt)i& Alintt.solo aTr tJF $Il.LIM1IJP, .w.wtSOrA Approved by the PIottnittIJ COf1'ImiI.mn of the City o( Still"or.. Miltft'lOto. Ihl, _ dtly 01 ""'- 8y e.", 8y S*Crelory rhi. pldl INt. oppftIlIItI by tit. Clty CtIIHlc' 01 Ih. City 01 S'It_ter. AliMHOlo. Ihl. _ tkly tJ/ 200-, tmd hereby cert/Ii.. t:ompliQflt:e with 011 r~lJlremfHUs Olt .., (;xlh in Mlnn..oto 510tut... Sec,iott 503.0.J. SuDtIi."."Ott I. 8y MoJO' 8y Ctm CtlUNrr SUt~l'110 PurNonl to Ottlpter 820. Lo... o/MiMt~."to. "", thilt plttt hili "an opprollltl tlld _ thly of 2I)()_ 8y WoshinglQtl CtlUnly SlJr",J'Of 8y Atsi,rtHIt COIlII', SUrveyor CtU/rr AI.OItW~_ ThM'. fIf' no tlelinquMtl hu.s, th, CUfflNft 'P'. ctII. tlfta poyobl. 1M th, ""' 2<<1- M"" '0.." ptJ/d, Of'ItI I,.,."" ".,.,td th~ _ do, 01 200_. 8y IttIshlhgton COunty Auditor/rreoslJ'., 8y D$uty CtU/rr /IR()fI(lDf DtM:",,"ent~ I her."y c.'Uy Ihot this in.trumenl wo. flied iI"t tII. ofRc, 01 ''''e CtIUtlty Reeortler. for record 01'1 Ihi, _ doy 01 . 200-. tit _ o'CIOt:k ___AI.. 0fIt1 H. dIJIf '<<OrdH iI"t WO!tltil"tIJtDtl COIHII, r<<;M(/& 8y Washinllttltt COUr'lty Recorder 8y "-'y WESTWOOD Pro/,"lonlll 5,,"c.., /fie, SltHt' of2 "'HI. ..J . ,~ . I L -.., I I I I I I I I I I I I I I I I I I I I I I I I I I . '------ 8 '00 --- ----- ---- ----- ?Stii ------ '~_, 4-B'!11'I7- // ",,'\,':J!;~,:~ '- t-'1 ~/, ,,\ I \ 1?~/~, G\~ ~!. ~? '. () ~: c5 III " .( i EAst I,JT..M .(-\ I' \ "" ..:: r)~.) ") \ \\" \0' OIITl.OT A ~ :5 ... . ~::! , " ~ " 1'\......,,'" ,. ............, " '. <) ., I,oj .t2. " "" ~~ i~ ,.j <it ~~ ~1 1: "" t., t~ '00 ...., ...\ \,'tof;,~' '~I IIIl ~II c:= CAsr Iii),. OIITl.OT 8 r,\ J' . LIBERTY VILLA GE ------------------------- ST~.~.f..'; ....efti} I :,...S.A,1(. ~~) L .'09. 46 .4~lSf'". .IO-4"JIJ5 ----------------------- OIITl.OT C ,:~ \'r' Ill'" R-4124. OJ 4-J/J.2D 1*4IJI.'" CUi~,Oi' r; .fi.... ,fl. .}" fi.':.. ), ~ ~ i!i ~ ................. {) ,~ \r~ 5:"'I(OC~. 1iC~'SE ~'/RCU: ,,~~ PARK 180-00 . r H 82007'17 . ----- ii ---- --- ...... ./ ./ /' ( . .1 l ~ .a a ---- 5<01. .. 120 lID in /H' SttH.: , Inth_ '0 ,.., o DtHIol.. 1/2 Inch . 'f itdt toppH itOfl ""or .., . m0H by R.L.S. RefI.trotiott No, 12(UJ . o.not.. 1/llI'tctt . ,.. "eft "fIP<<I /rtJtIt ,.. ftNtid menH 0, R.t,.5. R""tf'otiott No. 12D4J :: =:~'O~':t ~~';; ~H~: fllhlCh ,. ot.lIffl.d to beor N OO-OZ',,- C, 'I/CNlfY IIAP Na_ ...... SlI-;t:~:~ ~I I ~ -- ---I I NW,/o '/4: I ___ __.J ., IH.-. JO It Jt. r.....,.., Jet lfMeIlfI w.tlOtIU .... OIIttHrH by "tnOtl CltWonmMtol COI'I.wtiftg. Ift,,- WESTWOOD Prof...i<<tol SUIllC... 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'" - --- ... _...__......U/I___-.... -....".--..- ...----.......-............- "..WIPI....lfI'I__.........__......--_ ......_....__..~ -_........__11- ...___................--___ c.MrMw_...--... ...-.......-.----- ........--.,...-_... -.- :-':==-=...111:- ..._....... _.____1......_ :::::::= _.::,:- _,..... \I.... _......... _ _ ,_ ..----...............---- -..----;-...- ..----. ....._I.t'.,..............__ ..._....,................ -.......... II -.. .-,..__.............. -.-----..--.......- ___-,___;0._ ~~ I o' 50' '00' I .... - I 4/!ll103 - I.. I Liberty Village Liberty on the Lake ~pe PIuI ~\ ...--. . .' / . . . MEMORANDUM May 16, 2003 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Change of November 4, 2003 meeting date DISCUSSION: As I am sure you are aware, the School District has turned over the administration of their elections to Washington County. As part of their agreement with the county all polling places within the district must be opened. Washington County is also asking the city clerks of the District 834 to help prepare and oversee Election Day. If there is a primary it will be on September 9 and the general election will be held on November 4. All costs associated with the preparation, supplies, oversight, and judges' pay will be paid for by the School District. As a result, City Hall will be used as a polling place on these elections and therefore the November 4 City Council meeting will have to be changed. RECOMMENDATION: City Administrator Hansen and I recommended that Council choose one of the following dates: Tuesday, October 28 Monday, November 3 ACTION REQUIRED: Discuss and set date for Council meeting. - .... \e? ~Lrt~:c;~ ~ Formerly River Valley Art Council .nnecting the community and the arts . . May 14,2003 Stillwater City Council Jay Kimble, Mayor 216 N 4th St Stillwater MN 55082 Dear Mayor Kimble, On behalf of ArtReach Alliance, and the 8th Annual Stillwater ArtCrawl, I respectfully submit a request to use our 3' xl' sandwich boards during the weekend of the Crawl. The Crawl will run Friday, June 13 from 5-9 pm and Saturday, June 14 from 11-5 pm, along Main Street in Downtown Stillwater. Our sandwich boards (see enclosed photos) are very sturdy, and made of particle board painted white, with identifying laminated ArtCrawl signs stapled to both sides. We place one on the sidewalk (along the street) in front of each ofthe businesses that is hosting an artist. They have been a great addition to the Crawl, as they are uniform in color and size, easily identifiable for visitors, and can easily be transported. Please consider our request, the more we can do to promote the combination of our unique artist community and Historic District Shops, the better it is for the entire community! 0> L- o a.i o c ]1 ro ..c: o co Q) L- t:: co i Thank you for your consideration, Sincerely, . Jam~Sz- rb+-- Executive Director o <0 l{) o:i f') ~ ..- l{) <0 X co u.. l{) <0 ..". ..- 0> (V) ~ ..- l{) <0 Historic Courthouse. 101 West Pine Street, Stillwater, MN 55082 . 05/01/2003 21:37 5514933998 BLAIR PAGE 01 .. ~ 4CD-tB09 1,\~vJ~ , :'):"water ~ ::::;;;--.....::- ~ ..... - ,~. "~T"P~AC€ D~ .IMlll~DlA /: /. 1/ Lf.-/ Application for Special Event Organization t,A1-~ ~~ ContactPerson \JaM~' ++-a~'\srAr\ f?:,\Uf Address t\i;rhWl~r / ~\.,l.U ) 0\ 0 ~ City~' ~\wkv State rf-{tf.-J Zip SSO){I: Phone Nwnber -.J, I)$'l Lf(:fi . ( l\lp ~ Name of Event <Sh \ 1 wv.JOv A-r-t ~ Date(s) of Event U\Ii'Lt. I~ i I 4 Time of day 6-~ /1/1-6 . LotationofEvent ~ ~~+ ~ l . Purpose and Description of Event (please include all items being requested by the Ci~) i.e. road blocks, police officers. parks, etc_) and attach a map if necessary. ~(~t~x ~ !0IY.. We.. wiJL 11?JJU Kv<.d~ hf~ pU 0Yt...- . dJv 4f ~ ~ --e.ftbV1 ~_. .Mdl tJ'V.{ &M Ixaf ~ fI)! 01..~ ~ ~~(.U/l ~iS1U:1 ~'~L ~ ~-hnvuA-t'V)rM.d CLA:::t ~ s-J.w~, :1. * ~ * * * * * * * * * * * * * j * * ~e:.use Only. ~"I'EvenlS processing and coordination assigned to: Distribution Police ! AdministratioJ Engineering/Public Works Parks Planning Fire Comments: CITY .All: 216 NORT. FOURT. ST'llWATER. MINNESOTA 5,Oi2 P.DNE: 6120'''0',,[ L~~:6514933998 RX TIME 05/01 '03 22:10 I .....~r"'I. r:~".J_L.\..""":~ e"k....,. . e-r.;f.l~/To/~("J . " . \e( AvfR~dC--h lV""ANoc ART eRA WL ARTISTS ~ j: I I ., _>~.....f l,..l...._- '_"~T~~__'_" 1- ....--...- .~ - . .-/. ~ \ -- ~ .~_.~~, - , -- r...' J:.$ -. j~ ; ~ 11 9;""- , > ; · Memo To: From: Date: Subject: Mayor and City Council V Steve Russell, Community Development Directo April 30, 2003 Oak Park Elementary School Request for Support to Replace School Playgrounds The Parks Board heard a request from Oak Park Elementary PTA Playground Committee at their meeting of April 28, 2003. Several committee members spoke to the need for the project and requested city financial or in-kind selVice support for the project. . The Parks Board supported the concept of replacing the existing, outdated playground but felt that with the recent city investment in the Old Athletic Field playground equipment ($50,000), the city budget situation and the lack of school district financial participation, no city funds be provided for this excellent project. Attached in the information received by the Parks Board. Recommendation: No city funding but consideration of in-kind selVice support if resources in Public Works/Parks Department is available. Attachments: Handout, Oak Park Elementary School Playground Project. . .. II ..IoiU.,j;I~I&..lI..IIi~j....iI.llilLI....!oI.i.l..alll.~..I.ii'I"'ll~u..w..l.iIl.~Il!.~Ii.~j~."W"'..II.'~~I:.Ii....,~IIltI.~~1"~.il.\Ill"loI~~~..MlJd.l.i.wJl>.ilbl~~~.-"ldlJillil""'llIIi~r II . Oak Park Elementary School Playground Project Wednesday, April 16, 2003 Stillwater Park and Recreation Board City of Stillwater 216 N. Fourth St. Stillwater, MN 55082 Dear Park and Recreation Board Members: Oak Park Elementary PfA Playground Committee is a non-profit group committed to raising $85,000 for the purchase and installation of desperately needed playground equipment. At Oak Park Elementary School, over 500 children from Stillwater, Oak Park Heights, and Bay town Township regularly play on a playground which is old and worn out. After a recent physical inspection, much of the existing playground equipment was determined to be non-compliant with the guidelines of the American Society of Testing and Consumer Product Safety Commission. It also doesn't meet ADA accessibility requirements, restricting its use by children with special needs. The high cost of maintaining this playground equipment makes preserving it impractical. Ultimately, the inspectors . recommended replacing it. The timing couldn't be worse. Stillwater Area Schools fully supports this project, however, no district funds are available to purchase playground equipment, and none are expected in the foreseeable future. In response, we are seeking funds from a variety of sources, tapping into you who share our interest in the safety, health, and recreational opportunities for chDdren in these communities. Enclosed, for your review, is the project summary, budget, funding strategy, design team narrative, existing equipment removal plan and new site layout, along with other supporting materials. Your financial support will provide the children and families who use this playground with a place that offers challenge as well as a chance to develop. It would be greatly al'pn:.ciated. Donations, made payable to Oak Park PTA Playground Fund, are being accepted at US Bank, Oak Ridge Branch, 6001 Stillwater Blvd. N., Stillwater, MN 55082. Please contact me if you have any questions at (651)351-8606. Thank you for your consideration. Sincerely, ~ U!J)y 1{~1A..' /2 'f~~ Sheila Eller, Oak Park Elementary School PrincipaJ. and Oak Park Pf A Playground Committee Enclosures D):WIi:.l..r.:/IolI.lolIl~~"liIil;iU.&ili~..IiJii'I<lialii.ll.a.hWd~I'lil~lljIJ.ill~~lI,lIIil~&iU.ijAlIldtUI.IIllik!l~ILl1I1IU.blI.IBUliMl~lIiIlJlIl./I~ilill/;llRl;~jdIIililllU~~IoIi!IiiI(.~jll.Jl~tWllAi!.mw'~.UllllIili~~~lJ.IIoIil.:l'I:jjUUliljlllli~I~I4lJi\i~iIi~~~lllllLW~IIiIAiII~~~I~~~ Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN 55082 . , '. ., . . . II 1.11 ~i,Wlillllillj~,IIII~ ~IIJ I t~I,JIJ Iltl i lIi~ lll, I~I. LI~U I~ ~ilhl.ll iji.id 1111~,II.IJ,1 JIII~1I ~&,jl.llll~ IIJ~ iJ ;I,i Iii ~IIU~ Illu J,I,"'.lil dIU. ~J J Ijlj,iilll~ IJ.. ~J~J I ,~ L i 1'1.IU~' J,~, 1 ~Ijd!illlj, Illjl~l~ i l,ld I jJiii d ~liJ 1M M ~11!li I!g I Oak Park Elementary School Playground Project Attachment A ~ect Summary POPULATIONS CONCERNED Oak Park Elementary School is located in a primarily residential neighborhood, bordered by the cities of Stillwater and Oak. Park Heights. The school's playground serves "l'l',oximately 500 children during each school day, and an average of 125 more children during the before- and after-school care programs. These children are residents of Stillwater, Oak. Park Heights, and Bay town Township. Families from the neighborhood use the playground as a gathering place, too, including grandparents who enjoy having a play place for visiting grandchildren within walking distance of their home. Additionally, up to 500 children and youth participate in sports prol;UUUs at the school's adjacent athletic fields and the playground serves as a play place for siblings to be entertained during brother or sister's practice or game nearby. The Oak Park playground is an important facility to both the school and community, and is often in use for up to twelve hours per day, year round. DESIRED OUTCOMES: i.Promote Childrens' Safety Oak. Park Elementary has already taken steps to improve the safety of children in their classrooms and as they arrive and leave the school. Now we want to extend the progress to the playground. Our goal is to upgrade the safety and quality of childrens' play by removing the aged equipment prior to installing the new structure. After a recent physical inspection, much of the e}\.isting playground equipment was determined to be non-compliant with the guidelines of the American Society of Testing and Consumer Product Safety Commission. The high cost of maintaining this playground equipment makes preserving it impractical. Ultimately, the inspectors recommended replacing it. -The proposed new design is age-appropriate and sized to adequately accommodate the number of chlldren at the school, while also providing equipment and surface materials that conform to current sa';"''-J standards. II Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN 55082 lioli~6lw.IliWl.l.jjJ~jIIilWJalWIliQ~~Ji.liIJj~IIlllIiId~!.II~ill\iiX.w.Il.'Uil..llW._lIII&It..MlllillillIlfl!UJidlJi.U!104I."IlWLLWi~1il1iJj~~ilIlij~!.I.Wi~ilMIlId.~liWiI!i~JJ1ili/.!t.iiilllU6i.A~lal~~Iol'.l"Ui.wMI:ll~J.I.iM~lli,j,ilm&M~IilL""bJ;iIl.lilYllrJil:il~~liI:'llIlIi,ti~~,llA,il'n~il!I"IiU' '\- II II . Oak. Park Elementary School Playgl. 'ound Project lrPject Summary (continued) 2. Promote Childrens' Health and Recreation In addition to our childrens' safety, we are concerned about their health. It has been widely reported that young people in this country are less active and more overweight than anytime in recent history. It is vital that we offer an exciting play place to encourage our children to play actively. The current playground pieces at Oak Park Elementary School are sorely lacking in both exciting play and well-rounded fitness. -The proposed new design encourages children to climb, crawl, slide, balance, hang, and stretch in an environment which otTers challenge as well as a chance to develop. It will provide an engaging outlet for their energies and creativity. 3. Promote Inclusion for All Children Our current playground doesn't meet ADA accessibility requirements, restricting its use by . children with special needs. The equipment and the underlying surface are out of . compliance. -The proposed new design includes a concrete sidewalk/ramp and an engineered wood fiber surface to encourage play by chlldren of all abilities. 4. Promote Strong Communities Playgrounds bring communities together by providing an attractive atmosphere for neighborhood and family gatherings. Building a safe and exciting playground at Oak Park Elementary School would be an asset to the neighborhood. It would provide the children and families who use this play space with a similar experience to those who use the safe and modern play areas at the other schools in the district, as well as in the city parks. -The proposed new design creates a safe, accessible, fitness-promoting, imagination- enhancing, and friendship-forging recreational area for the families in our communities. .l.i.iIl'looi~LI..r.i......~~~~.titIWLaW!lUI/:llbl1dl.i.i~~~;I~oIILo\iIi'ljl.L.L:l;,"ilillDlJl.IHlCl.lMliiWl.lil.Jl""1!1i.1Iol1~IiS.lI:IUI;jIlliil.l.Ullijil\iiiiU1&i8IIll.iJw..UlI.il~WJ.Iilj.W.".idWl.lIIlil.>>'UJJllI!tWIbWl!Il!lU.IUI'M:iU~~III~lIillli.iilIAa:.l.IlliIltl.U~lliIiIilIliIJ.~~'~bJlIi~~w...!W.iIUI!I.t~~Ij,\jJil Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN 55082 . ., . . . II II Oak Park ~Iementary School Playground Project .J>>rQject Sommars (continued) SITUATION The timing of this critically needed playground upgrade couldn't be worse. Stillwater Area Schools fully supports this project, however, no district funds are currently available to purchase playground equipment, and none are expected in the foreseeable future. In response, we are seeking funds from a variety of sources, tapping into those who share our interest in the safety, health, and recreational opportunities for children. FUNDING ~J.AtATEGY We are approaching this project in a fiscally responsible way. A1llabor and time required to design the playground and raise the needed funds comes from volunteers. We are fortunate to have supportive individuals who have generously provided organizational, architectural, grant writing, and other professional skills, at no charge. Materials, such as postage, stationery, printing, and aerial photography, have also been donated. Parents, grandparents, and other community members will volunteer their labor for the actual installation of the playground equipment, saving an estimated $10,000 towards the overall cost We have kept the project expenses to a bare minimum and hope to achieve our goal of installing the new playground equipment during the Fall of 2003. The cost of this project is $85,000. Oak Park Elementary Pf A has organized a multi-faceted fundraising effort to build an exciting and safe playground for the children. We are seeking funds f..vLU a variety of sources, tapping into those who share our interest in the safety, health, and recreational opportunities for children in this community. Oak Park Elementary parents, students, and staff are leading the fundraising effort through direct donation, sales, and the production of community events. We hope to also gain fmancial and in-kind support from the cities of Oak Park Heights and Stillwater, local residents, businesses, corporations, and foundations, through personal appeal, direct mail, and grant requests. This is a widely- used community playground and fmancial support will J:'J.v{ide the children and families who use this playground with a place that offers challenge as well as a chance to develop, in an aesthetically pleasing environment u~Ii.l:iii~l/u~~~IWI~Dl1.iUllili.l~IdIil.:.IIiII~u.iJ~IiMIIiIi1Il1.1~llilliiu""l.iY.allilUlUalilJlllillllllilll..i.llIWIldal""1I,l,jl.lu6Il.di~I..t..wIiMIUI.dt.lli'-Il/lIlWdlKil.WilI!lliliU.Wi~iiI!.dwIiWl.iWIU!lltlW,I.Il"l1I;Ii.UII.IiIIla.u/li~~j"',IIoI.~lI.llooi~....L~il.i.III~iIMlli/h,~IIU.!I.' Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN55082 II "- II . Oak Park Elementary School Playground Project Attachment B Pro~ected Bodfet Overview The total estimated cost of the project, including preparation of grounds, purchase of equipment and surfacing, and installation will be $85,000. The breakdown of anticipated expenses and income are outlined below. ES...l. LdA ':fED EXpJ:4.;NSES Removal of some existing equlpment and footings Stockpile sand, removal of 12" depth soil off site (250 cu. yd.), replace sand for drainage below future 10" depth wood fibers Footings 3' depth: Concrete material (w/volunteer labor) Bobcat w/Auger rental (w/volunteer labor) Concrete sidewalk/ramp (contract) for accessibility Play Structure Equipment Engineered wood fibers, perimeter, drain tile Certified installer supervisor for volunteers @ $500/day Landscaping Total Expenses $750 $2,500 . $1,000 $1,250 $1,000 $67,000 $10,000 $1,500 $0 $85,000 ~iil.ll~~(.l;I6Ai.o!IW~Ii!.~~..'!.lL.lioil!.~.&l.!~'IIIlilla!ll~~/',lllin..~.tiiillol~i/,/.lIIJIlliI/Jlj:iA/i;~!~~1~1iI.l.li~ll!Iitllli/6&alIl'd~IriIL.oliJIiillllir.dlll~I..iIjIJdjJUWllUio~Il.lUllllfllllLlliIlII..illllill!!dUIIJ~WiWlilclruIWbl~ioi.llLIUI.I'WSlLiilai!Ml:l.iliOOIl'w'.Il1U1illllt.!:lWIi&~'iIlI..t.I.L.lllil.liI.iJ!~u.wlld.Ui:J . Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN 55082 . . . II II IjM"I~1 i,lj.liUlIII'~,1 i. jll~1 ~.~,lill ,I ll,jlli iilJIIIIJI L.i~lki~llj,ji.til.lil;i i~!II!'hl,~IILl.iII~I,I~iIIl.ld 1!,lldJI. ~ .111,llll i~ dL~UI~I~ J ii.: l~ilJ IIU~ M~~I'i illUl,1 .il~i1I'\llj,1 JIUI~i~II~lllll i I.llijl~~JliL~lj~ll"jl ~,llIli Illll~ljUiltij,i, . Oak Park Elementary School Playground Project Attachment C In-kind Support We are approaching this project in a fiscally responsible way. Our greatest cost-saving strategy is to operate with a predominantly volunteer staff. The majority of labor and skills needed to plan and implement this project have been or will be provided by those who are willing to donate time. Individual Oak Park School parents have t'~v{ided architectural skill support, aerial photography, writing for numerous grant applications, publicity, copy service, etc. Many of the incidental materials (stamps, paper supplies, etc.) have also been provided, as needed. Furthermore, parents, grandparents, and other community members will volunteer their labor for the actual installation of the playground equipment This saves an estimated $10,000 towards the overall cost. Although we have not tallied the dollar amount of the in- kind support from the volunteers, we know our costs are considerably lower due to the generosity of people who are committed to serving children's needs. f.tpjected Funding Incom The resources needed to complete this project will be raised through a variety of sources, tc.f'f':ng into those who share our interest in the safety, health, and recreational opportunities for children in this area. Oak Park Elementary parents, students, and staff are leading the fundraising effort through direct donation, sales, and the production of community events. Our big fundraising event takes place in May, and our Oak Park School family donations campaign begins in late April. We hope to also gain fmancial and in-kind support from the cities of Oak Park Heights and Stillwater, Bay town Township, local residents, businesses, corporations, and foundations through personal appeal, direct mail, and grant requests. SO'JRf~~ Goa. lleceived To-date School Fundraising Events $20,000 $2,500 Individual Contributions $20,000 $3,220 Foundation Grants $20,000 Submitted Area Businesses/Cc.. 1'"....c.tions $5,000 In process Municipal Contributions $20,000 Submitted Total Income $85,000 $5,720 1~ldj~~idiLlui~i1HfilIM!I~~I;'IIUUlul/,j4"U1~l'lIlU.lI.lII.ll.Ilirilllhlom"lillLWlIWWllll<Ioilll.il~Ii.!"WliIJ~illidhl~ Iil.l~~!i:liJ.lildldljl.lloltdllU i'~l1MlI ~'IlIIil~I;"llliil!lWIhiiiiil,i/;li<illii~lIl<Nl~llil j.lJl.aIlI'II~I..KdJom"''''.''~lliij...~~lHt..''wIUUilrl~~th.1Uu.,l.uj~...~llkdjihl~lljllll'IIII.I.1l1i111 Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN 55082 II II ,.UIlil .llill.~~1 illl~~llill~i~111 ,~I ~,lju.iIIJ,~;iIJ~..III~jiii ll~i 11.1i III i ll~~ ~ ~iJ ~ljjljl~Jj Ll~j II i i ,l~~ ,llliUlM.ljj Uj~lljjlilll ~111 ~1I,IIII,W I ~I~l. ilU, ~ I ,II III ~lal.ll~lIi 11,1 WIIIIII Jill i Ii ,ll~, ~IIII!.lmU Ii ."Ih i, iilill.1 ,ilY !~,~ila 'illilll' Oak Park Elementary School Playground Project Attachment D .Design CmDlPittee Narrativ~ January 2003 Site Conditions The Design Committee obtained an aerial photo of the existing site at a scale of 1 inch = 50 feet f....Ul Washington County. This photo shows the site in plan view, overlaid with drawings of contours, (showing drainage). This photo also shows the existing ball field with the adjoining playground areas on the upper plateau. The existing playground areas were planned and installed along and outside of the first and third baselines of the ball field. The eastern playground areas, (1st base line), are immediately bordered on the east by a 14' ~vp in elevation (over a 28' distance). The southern playground areas, (3rd base line) are immediately bordered on the south by 63rd Street North. The existing ball field is supervised and used during school hours for kickball and as an open play space. However, District #834 Community Education schedules this field for softball during spring and summer after school and on weekends, when the area is not supervised. In the playground safety inspection report, it was noted that the existing playground areas were in close proximity to the existing ball field. Since any new playground design could affect the existing ball field, Community Education was contacted. They requested that the ball field remain; however, limiting the scheduling of the ball field to younger grades was discussed. The closest point of the existing school is approximately 200' from home plate. Existing Equipment The Design Committee then focused on identifying which existing play equipment was to remain and which was to be removed. It was decided that although all the equipment without surfacing would be removed, the southern playground areas with compliant depth surfacing (sand) would remain and be monitored for maintenance and safety issues. If removed, new equipment and surfacing would not be provided in this area because of the close 'pJ.vAiniity to the street and the potential need for fencing. There were safety issues involving the existing east playground equipment, and this area was a potential new playground location. Therefore, it was decided that the majority of the east playground would be removed, with the exception of the swings and the plastic slide. If the east swings were removed, new equipment would not be provided in that area because of the proximity of the ball field, (within 100' radius). Swings also require the largest amount of area in a new playground. The plastic slide is relatively new and will be included in the design area of the new playground. It was also decided that the existing surfacing (sand) at the east playground should be stockpiled while 12" of soil was removed offsite for the new playground area. The sand would be replaced for drainage under the planned 10" depth wood fiber accessible surfacing, which would then be level with the adjacent ground elevation. Drain tile would be installed along the north, west and south perimeter of the new playground. 1I~.lIijill..iJ'ilIlt~"".W1I~.I.UIu6I~~~il'h.,\I;~~tIIlj~1li!i/illlil.:AililiiIDW~lIW,WJl!.jJ~ll.r.llllll..l!~~~i~11l~"II.ali~j~~IItI.l&II.liY~IItUilllu!lD.Il.I..i..l""~ijllbid.i.~ i~I,.~llallllljllllll.~.~ll~~iilIIiIIIi.llllbLli!l!.illlW~llI~\!.iilW..oI~gllliIW~~~II&J Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN 55082 . . . . . . II II .w.Id~Ii.llIiiMl~a.~o1~IuliIi~IIIiioW..I!~i.I.ii~r.WIJ.lII!.t~"'''llaI."U.olIl~.~'liIli'jjlii.UIl~lillMIiI_.j~.w~.UIIlIli:UiLWulMl~"IlI~"~iII~iJ."loi!llo\l/II~I.Illi.is.\rllIW!.l!loI..l.MioloJ~",w...il.iWliI..1 Oak Park Elementary School PlaY~1 oundProject Design Committee Narrative (continued) January 2003 Location The Design Committee then reviewed options for the location of the new playground. The existing school is not air-conditioned and operable windows are used. Therefore, noise is a concern to the teachers and classrooms in session when other classes are using the playground. Retention of the existing open space was requested. Provision of different areas for younger and older students was also requested. For safety issues, a location away from the street and closer to supervision was recommended. For the new playground to be accessible, provision of a compliant route from the existing building was required. The Design Committee decided to request that Community Education limit the scheduling of the ball field to younger grades, (hitting less than 100' distance), in lieu of providing a fence. Therefore, preliminary drawings locate the new playground outside the 100' radius of the ball field and outside of the continuation of the 1st base line to the 150' radius, and again bordered on the east by the existing 14' drop in elevation. The drawings also show the new location approximately 140' east of the existing 2-story wing of the school, retaining the existing open field. Although part of the proposed location is within 75' of the I-story wing of the school (noise concern), the majority of the 75' feet is an existing paved area CUU,"-lltly used as a play area. Accessibility to the new playground will be via this existing paved area and a new concrete sidewalk/ramp. New benches for supervision are shown between existing trees at the north side of the new location. The playground dimensions shown on the . drawings are not representative of the size of the playground. These dimensions only represent parameters for planning purposes. l!i;l!,i.dIAl:lJ,1iIJ,I.>~)"ih;..~illi6.JiIl.c~I...:.II..ml<l!.~L;.l:~J;jikw~Uillliitl!j;/dWtl.I.~ll.ioI ~,riI.l-lU,~oII.~"'j':il~I!oilIt:lI~WIMl';':li!U.lI!IiII~IOj,willl!IliU~io;i~~lilltl4ii1ll'll.ltJlli..W..uu,.!Ij~~lIlUilliSollIUJllj,IiiI&WBI.ilallh:kt:..I~.uIill.il~liI&j~tili.~Ai'''~tlblflll;i&.,lAl~~I~IWia\.L..~ilili.~r..l.111ildWJ.t.lIlIillill.l Oak Park Elementary School, 6355 Osman Ave. N., Stillwater, MN 55082 "'- \'.~' "." I " " . '..~'j." j. <~i,: ". ..,;;: <::r: ..:f~ ~.,'f( ')f~ <~;:~!)~~ .. ~ '1Iy: Bxi......).. ~; ~t.j ....;.;;.;.:t. . " .t}r;{~.... a>-r :~~ - J / , ~._-----. .......-/ ---..---~ ...-.-........- --- ,--.-/' R:;';-:..- '.~;J to remain .' (r' /'\ lS~ <"\"l ~-V~ .-'. . _, \(:) L/,L:.....\::..,(J~.__/ '\ ........~ and slDckpile, // ~ ....c 12"-1.... depth soil. . ~ tqdace sand foe ~ ..... fi.ttyre 100d. WOOd.~ I F~ plastic oWe In / / I I i I I { ! II , f I I ! . i. I I I f t I 11 I I:. .. f f , I}' J . I /- i I i r ~/ Existing ball field to remain ) f / ...~./ ~ - ) - ~ - -.--.. Existing PlaygAnd Equipment Re.val Plan Oak Park Elementary School, Stillwater, MN 1"= SO' . Jan. 2003 . &iadaa ScIacd "" . .".' ~..r;~,.,t-I ) -. H .....~~ ----~ I J ,'I I . I Proposed Playground Preliminary Location Plan Oak Park Elementary School, Stillwater, MN -. I :':1'~~~' . I ~ ',; '.'- - -f-JNew playg<ound ""'" foe . . younger students - - -" ,.", ~ . ".~,.... 15 .....-.- .J:t~'d:-,\\ ',.(~ ~ -- -- - \~:'i:\~t" ~\: ",. ft"JtI'li'\i,;; \i}~~;<::t~;:, .,; , ,~. 45' f..' .... :, / ..-- _ _(' . .' '.'f'::1 /' I -1.-- f " / ~ - - "'Existing swings and surfilce to / I &atingbaD.' · n=) I. 1 =- I fie.Id to rema&n ; J ~ l [:if / . . \ / \ \ \ """- ~g swings and surface to ./ emam iJ /-: - - .Existing plastic slide to be rdocated ,~ " . .; .ij.:-~;' - .~. i;~. . "i';:'J~:~~:i'} ,'. .~,! to' ~llV~' , ,~~~.,.' /.';"~ 'p'. '.'~~~l:~~:". " t(, .'';' :\ .:~ . , I ,New playground area for older students I ~:f I \ A.' to;. ," ./',{~:: .~t~:~: > ~J .f.', ,,' rtr: ..' J/ t" 't:f: ;,):;', .,,' .1 ~.~-/ :~t. :<~~1:<'::, ':,'., / r::=c( .. Existing climber and surface to remam ~ " . . ) /'1J .t::f. '=* -~ . \. &istingp'l.J;:'ment and surface eo ~.4in } ..-J.. "\ ", North t 1" = 50' l }an.2oo3 . . '." ;.1, , ", .,;' ,. ,!'J T'; ;::;~L. ,. !;.' .f'," .'~(:b:'.' .... ...'f~l:!!:1:;;1;:~J:;:!i'1\:;<+ . lANDSCAPE. IfI"C'U'lESINC Oak Park Elementary City of Stillwater Earl F. Andersen. Inc. .. . . . EXIS liNG PLAY STRUCTURES AT OAK PARK ELEMENTARY , ra: .,. '." jAi;:,..,j ..~ .- c~.1r'~~- {~ - ..'""::~~ ..'J:1"~ ..j'/-.. ., ~J'.';;""';..'_ ....~..__ ,~..,......""._." _ ~..;-'" -... .:/ - 2/~~.- ,-.-.--.,.--" EXISTING PLAY STRUCTURES ~ .lWATER AREA SCHOOLS 1875 South Greeley Street Stillwater, Minnesota 55082 Tel: 651-351-8340 fax: 651'351-8380 tdd: 651-351-8338 www.stillwater.k12.mn.us May 13, 2003 Mayor Jay Kimble Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082 Re: Oak Park Elementary School Playground Project Dear Mayor Kimble: The purpose of this letter is to provide the City of Stillwater with information regarding execution of the Playground Project at Oak Park Elementary School. Independent School District No. 834 will act as the fiscal agent for this project and work with Sheila Eller, Oak Park Principal, with regard to appropriate receipting and recordkeeping of dollars designated for this project. . If you have questions, please contact me at 651-351-8321. Sincerely, ~~^' Daniel C. Parker Assistant to the Superintendent for Finance and Operations DCP:ame Copy: Sheila Eller, Oak Park Principal Kathleen Macy, Superintendent of Schools .J Afton-Lakeland Elementary, Andersen Elementary, Early Childhood Family Education, Lake Elmo Elementary, Lily Lake Elementary, Marine Elementary, Oak Park Elementary, Oak-Land Junior High, Rutherfard Elementary, St. Croix Valley Alternative Learning Program, Stone bridge Elementary, Stillwater Area High School, Stillwater Junior High, Valley Crossing Community School, Withrow Elementary . . . City of Oak Park Heights 14168 Oak: Park Blvd. N. Box 2007. Oak: Park Heights, MN 55082. Phone (651) 439-4439. Fax (651) 439-0574 April 23rd, 2003 Mr. Kent Grandlienard, Town Chairman Baytown Township 4477 Northbrook Boulevard Stillwater, MN 55082 Mr. Jay Kimble, Mayor City of Stillwater 216 N. 4th street Stillwater, MN 55082 RE: Playground Funding - Oak Park Elementary Mayor Kimble & Chairman Grand1ienard, On April 22 the City Council reviewed the fundinll reauest from an Oak Park Elementary School "pa..l;,lJ~ group" for the purposes of purchasing and installing new playground equipment at the School. Per the "parents group" request, the total cost of the project is not to exceed $85,000 with one- half of the funding derived from the "parents group" and one-half arising from our three communities based on the percentage of students at the School. Baytown Township City of Oak Park Heights Citv of Stillwater TOTALS 10.6% 41.1 % 48.3 % 100.0% At this time, the City of Oak Park Heights does generally support the project but maintains the following concerns at this time: 1. It is our understanding that a 'joint-powers" agreement must be entered into to proceed on this project. Accordingly that agreement could not be written with a "parents group". Therefore, the School District must be the partnering body with the Cities and must ultimately execute the project via a joint-powers agreement. The "parents group" was asked by the City Council to approach t:.lte School District and request that the District act in the name of the "parents group". At this point, we are awaiting a response on the acceptance of the project by the School District. 2. Some statutory compliance issues may exist relative to the funding. TfIe Oak Park Council has directed its legal staff to secure an Attorney General's opinion on the proposal. . Once the above issues are clarified, the City will readdress the issue and potentially allocate the appropriate funds, subject of course to budget availability. However at this point, the City is optimistic on the project proceeding with your partnership. '" Adminis . .' A .. STILLWATER PUBLIC LIBRARY 223 N. Fourth S1., Stillwater MN 55082-4806 (651) 439-1675 FAX (651) 439-0012 . Board of Trustees Meeting Agenda Tuesday, May 13,2003,7 P.M. 1. Call to Order 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report + H. Policy Review- Public Relations and Media Policy+ A+ I A 5. Current Legislative Proposals 6. 2003 Budget Adjustment & Sunday Closing Commentary 1+ 7. Report on City Council Workshop Session Tuesday, May 6, 4:30 P.M. . 8. Implementation of WCL Fines and Fees Committee Recommendations 9. Fundraising Campaign A. Event Plans B. Report of Other Progress to Date I I 10. Building Expansion A. Architect's Progress B. Additional Library Tours C. Board Design Work Group Schedule D. Post-Expansion Costs I D D D+ 11. Committee Reports 12. Other 13. Adjournment If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday, May 12,2003. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed . . . . Agenda Item 4.A. STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER, MN 55082-4806 ' 651439-1675 FAX 651 439-0012 Board of Trustees Meeting Minutes Tuesday, April 8, 2003 Present: Bill Fredell, Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers, Jessica Pack, ML Rice, Brian Simonet, Andrea Tipple Absent: Staff Present: Lynne Bertalmio 1. Call to Order President Hickey called the meeting to order at 7:05. 2. Adoption of the Agenda The agenda was modified to insert a brief presentation by John Mecum of Miller Dunwiddie Architects and then adopted as amended with a motion by Myers and a second by Tipple. 3. Communications and Public Commentary from the suggestion box. Director Bertalmio reported on suggestions 4. Consent Calendar A motion was made by Rice and seconded by Fredell to approve the consent calendar after correcting the March minutes to reflect that Trustee Simonet was not in attendance and including payment of bills totaling $26,801.49. The motion passed. 4.1 John Mecum Presentation John Mecum, Vice President of Miller Dunwiddie, Inc., the architecture firm selected for the library expansion project, thanked the Board and said that his firm was honored to have the opportunity to design the Stillwater Public Library addition. He provided information on the design team members and said he looks forward to working with the Board on a regular basis. 5. Current Legislative Proposals a variety of legislative initiatives. Director Bertalmio reported on the current status of 6. 2003 Revised Spending Plan A motion was made by Huelsmann and seconded by Tipple to rename this agenda item Revised Spending Plan and to approve the spending revision as presented. The motion passed. 7. City Council Workshop Session invited to attend this meeting. Tuesday, May 6, 4:30 p.m. Board members are 8. WCL Fines and Fees Committee Director Bertalmio informed the Board that there is a possibility that the Washington County Library system will institute fines and increase fees. If this occurs, there will be implications for the Stillwater Public Library. . . . Minutes April 8,2003 page 2 9. Fundraising Campaign A. Event Plans Trustee Rice updated the Board on event planning process. B. Report of Other Progress to Date Director Bertalmio and Trustee Huelsmann reported on fundraising: proposals are cUlTently before the Bayport Foundation, the Tozer Foundation and the Hugh J. Andersen Foundation. The next approach is to the Katherine B. Andersen Fund. Individual donors are now being approached and pledge cards for the campaigns have been printed. 10. Building Expansion . A. Building Program Progress The building program will be completed soon by David Smith. B. Architect Contract Negotiations Discussion was held about the proposed contract with Miller Dunwiddie Architects. The proposed contract was approved in principle, with Trustees Hickey and Huelsmann appointed to provide some modifications to the contract before consulting City Attorney David Magnuson. If the City Attorney requests no substantive changes, President Hickey was empowered to sign the contract. C. Additional Library Tours Trustees agreed to tour additional libraries. Staff will set up a day when several can be toured. D. Board Design Work Group A Board Design Work Group will work closely with the architect and likely meet on a bi-weekly basis. Those volunteering to serve on the Design Work Group are Bill Hickey, Bill Fredell, Dick Huelsmann, and Victor Myers. All Board members are invited to attend. It was clarified that all decisions will be made by the Board as a whole. 11. Committee Reports Committee reports were included in other agenda items. 12. Other 13. 13. Adjournment The meeting adjourned at 8:50 p.m. with a motion by Huelsmann and a second by Rice. . . . WASHINGTON COUNTY DEPARTMENT OF TRANSPORTATION & PHYSICAL DEVELOPMENT 11660 MYERON ROAD NORTH . STILLWATER, MINNESOTA 55082-9573 651-430-4300 Facsimile Machine 651-430-4350 Larry s. Nybeck, PLS-County Surveyor Deputy Director, Survey and Land Man~~".. ."..~ Division Donald C. Wisniewski, P.E. Director/County Engineer Donald J. Theisen, P.E. Deputy Director, Transportation Division James D. Luger, RLA Parks Director Marvin Erickson Facilities Manager May 8, 2003 Andrew Dahl Stillwater Race Director 6033 Oakland Ave So Minneapolis MN 55417 I have reviewed your permit request for the Stillwater Bike Race to be held on Sunday, June 15th. Enclosed is your Event Permit and here is the "Special Provisions": · The Historic Courthouse in Stillwater borders Willard, Pine, 4th Street and 3rd Street and will be having a wedding that day, please do not to use their parking lot. · "Road Closed June 15 12:00 noon to 4:30pm" signs need to be posted 2 days in advance. · Stillwater Police will provide police officers and on-call medical people from the fire department. · Spray painting on roads, telephone poles and sidewalks is prohibited, chalk is acceptable. All temporary signage for the event must be taken down the same day & removed from County Right of Way next business day. Do not cover permanent road signage like speed limit signs, directional signs with event signage. You have notified the local residents and business owners of the road closure and will assist them as safely as possible during the event. Also you have met with the City of Stillwater & Police Department and have their approval. Please contact me if you have any questions. Sincerely, a~#~ Carol Hanson Permits Clerk C: City of Stillwater - Mayor Jay Kimble Stillwater Police - Captain Craig Peterson Historic Courthouse Coordinator - Carolyn Phelps Sheriffs Office - Larry Osterman - . WASHINGTON COUNTY SHERlFF'S OEPARTMENT 1 SO IS 621ld Street North. StiHwatcr, Minnesota 55082 (651) 430-7877 OFF~:. USE ONLY PennirNo 17.::,-~ County RoaJ3 M\U1icipality .&7/vJdZt Permit Fee ~ - ~ - . WASHINGTON COUNTY TRANSPORTATION & PHYSICAL DEVELOPMENT DEPARTMENT 11660 Mycron Road North. Stillwater, Minnesota 55082 (651) 430.4300 Fax (651) 430.4350 I. Application is hereby made for penni3sion to placelhold a(lo) on County RighwayNo. ~ from \...J I LL~tt.-O Description of Detour or Event: 'D \ 5: '-f c.. L,== ~c...E- (L,.o~ D u.... o=,;.\.i VV€ Destription of Rolllc:: (Attach map. ihppliQblf\ APPUCATION FOR DETOUR OR EVENT PERMIT ON COUNTy:mGHW A Y RIGHT OF WAY t:> \ L VO-E (2..p.. C-C to 'V'~~. N-"'\iU!'lE vAu-cv, '~~t) P tZ..\}( ~~ p../f AP .:5bNr V (A f':?1AA-1 L--. n. Evenl Or .octoUlto sUrt on or a1\cr ~\6 . 20.11:> 1\'. O(/~.m. and to be completed on orbcfore 10//5 2~.-.:1'.OIl a.role III. Melhod of Traffic Control (Signs, Fl.sggm. cll:.). If 11 d~~Et lane 9l0sure is planned, ~tude a drawing of lhe detour route or lane clQ'\I~. 5 \ ~J.J<;' ~ 10 / -rf.1f.P ~ TRA1XIL. 6/)VIf>M~ I IV. Tho ~plicant shall confonnlth the terms oflhis ~rmit, the regul~tlons of Washing Ion County, and any Special Provisions which.are attached to the permit. The applicant shall comply with all appliC3ble laws and ordinances, codes and regulations. All delouT~ andlor lane e\.osU!e5 shall confOrm 10 the provi5101l1 of the Min.Mcotll MlIl1u.a.l on Unllbm:. Traffic Control Dcvice$. Including all appendices. The event shall be in no way detrimental to the highway or to the safety oflhe public. V. The applicant shall provide insU!ance which will indemnilY Waghill&1on Count)' and it, employees In amounts orat least $200,000.00 per injury and S600,OOO.OO per ocxumnce. 'l2 . r-u= _ 0 = r-, -r-D \~G v,-,L-JvC'~/ ~ Insurance CompiIJI~1 Policy N(1 .l.ial:lilily Limlt~ . Datcdlhi$4- ~~-r day of 4- Z-i - 'lnO> HII")I\€.S01v- ISlinrJo ~'S~'vd~ Lc (\ A ~ \ ~ A ^ Nnl'lllO of organiulion making ~;~b~n Slgnatuu l~J!~ l../~ Tilll' ~~.E \)l~{......n~ Addf('<' (oD~ '> VA IcLA-rJ D AJE Sv. . fv1 0 is I-1N $S-411 Phon" (P 17... - h 17- 3() I (J J I I l)~ net ...,I~ b~J6W lhl, lille DETOUR OR EVENT PERMIT AUTHORIZATION P"rformance Requirement In accordance with this applicalion, an Event Permit i& gUllte4 to the llpptleant to hold said event on the right of way of said County highway(s) in the location shown on the sketch which is a part oflhis application, or in a location or manner specified by the County Engineer in the aruched Special Provisions. Pcnorm;lDce Bond, CIl:sbic-r's Check, or Certified Check No. No interest shall be earned or paid 00 thiJ deposit, # /J A /_ SPECIAL PROVISION$ \.5h 1J...t/77&?/' ~~ - - AmouDt . Copies QApplicant OCounty Engin~r OSharifl' Oc:pl. OMunicipaliry pf4;IC I ' O~te \/omo&'c...., ,.....,.. Aporove~ ,1 /- It. War-info Count) Sheriffs D~~rtmCTIt Approved ()J/lt/- f J / I 'v Washington COWlty Transpomtion & Physical Development Dqmut'llmt TOTAL P.02 UPDATE An update for policy makers and opinion leaders around the state from the Metro Transitways Development Board . More Transit Options Fewer Highway Hassles Minnesota Rides- 2003 Legislative Session The "Minnesota Ridesn project priority and financing legislation has not moved through the legislature in its original fonn, but components of the plan are incorporated into existing legislative proposals. Both the House and Senate provide bonding to accelerate highway projects. The Senate transportation plan also includes some of the new funding options proposed by the MTDB to provide for transit. . ~ T ransitways Funding The Senate bill provides $30 million per year for transitways, which will: - Provide money for debt service on bonds issued for transitways - Support operating assistance on transitways and transit services ~ Gas Tax Increase The gas tax has not been raised since 1988. The Senate proposal is for a five cent increase. - The tax will generate $160 million more a year. - A Minnesotan who drives 15,000 miles a year in a car that gets 19 miles to a gallon will pay less than $40 more a year. )> New License Tab Fee Schedule A new schedule for license tab fees will bring more money into the Highway User Tax: Distribution Fund. This will allow a greater percentage of motor vehicle sales tax revenues to fund new transit operations. Inclusion in the Senate transportation package means that transitway funding will be part of the budget negotiations in the final weeks of the legislative session. . Twin Cities is Growing and So Is Traffic Congestion Congestion in the TWin Cities Our highway and transit systems are not sufficient to handle the growth our region is facing: ~ Increase. in driving (vehicle miles traveled) since 1990: 40.6% ~ Projected population increase over 20 years: 650,000 ~ Number of additional cars by 2025: 1 million Travelers are Experiencing Increasing Delays on Metro Highways " I .......... = Congested highways T rave1ers already encounter 155 miles of congested highways (highlighted areas). That number is projected to increase by 113 percent by 2025. ?\"'h:;:t,.o f)e'J-s+::orn~f1t 800rd A Joint Powers Board of Metropolitan Counties "~l Capital Costs . Financing Operating Subsidies Cost- Effectiveness . ,",UIII~dnny I WO lYIe1:.-o..-anspon:auon vIsions: Roads-Only vs. Roads and Transit Working Together Roads-Only Roads &. Transit Working Together In high-demand corridors there are significant costs and impacts when adding even one or two lanes, given land acquisition, local circulation and construction. Federal highway money is allocated by the state based on a fixed formula that does not change regardless of the number or size of state highway projects. States must provide considerable state funding. Highways require subsidies to maintain the roadways and safely accommodate traffic. Nearly $1 billion per year comes from county and city property taxes and special assessments on property to subsidize the road system in Minnesota. In most areas, a road or highway improvement is the most cost-effective solution. But in high-demand corridors, a roads-only approach will inefficiently use limited taxpayer dollars by not integrating a transit option. Economies of scale: Joint implementation of highways and transit increases capacity and decreases right-of-way needs for highways. Federal Transit Administration-approved projects receive non-highway federal funding, dollars that are in excess of the formula funds for highways. Therefore, state matching funds can leverage more total federal dollars. Transit systems' operations are eligible for Hmited federal funds. Therefore, transit is most heavily subsidized by user fees (fares) and most often by local governments through a sales tax. A dedicated tax frees state funds for other purposes. Transit is competitive, based on time and cost in select corridors. Rail and/or bus routes, coordinating with highways will do the best job of efficiently moving people and maintaining travel time reliability for less cost and with fewer impacts than a roads-only approach. Brief Metro Area Business Coalition Announces Support for Transit Investments The Metropolitan Coalition of Chambers, a coalition of 20 metro area chambers of commerce, recently announced an important transportation initiative in an effort to have the business community play an active role in improving the region's transportation system. Funding for transit is a signifcant component of the Coalition's recommendations. The Hiawatha and Central light rail lines and the Northstar commuter rail line are just some of the transit projects the Coalition report recommends. . Diane Ward From: Sent: To: .Ubject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, May 08, 2003 11 :28 AM Pat Raddatz Washington County Board Agenda - 5/13/03 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda May 13, 2002 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, .petitive, overly argumentative, or if it is not relevant to an issue at is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9: 10 - Consent Calendar 4. 9: 10 - Assessment, Taxpayer Services and Elections - Kevin Corbid, Director Set Public Hearing to Name a Previously Unnamed Creek 5. 9: 15 - Transportation and Physical Development A. Presentation by Rich Sonterre - Outdoor Advertising Structures in Park Locations B. Update Flood Insurance Rate Maps - Larry Nybeck, Surveyor C. Certificate of Appreciation for Larry Nybeck - Don Wisniewski, Director D. Appointment of County Surveyor Effective May 15 Until End of Selection Process 6. 10: 15 - General Administration - Jim Schug, County Administrator .egiSlative Update 1 7. 10:25 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest Mnd information, or raise questions to the staff. This action is not ~tended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:40 - Adjourn 10. 10:45 to 11:45 - Board Workshop with Office of Administration 2004 Budget Guidelines 11. 11:45 to 1:00 - Board Workshop with County Judges Discuss Draft Capital Improvement Plan and Plans for a Courts Addition in 2007 ************************************************************************ Meeting Notices May 13 - Interviews for Planning Advisory Commission and Carnelian-Marine Watershed District 8:15 a.m., Washington County Government Center May 13 - Mental Health Advisory Council .:00 p.m., Washington County Government Center May 13 - Metropolitan 911 Board 10:30 a.m., 2099 University Avenue West - St. Paul May 14 - MELSA 12:00 p.m., 1619 Dayton Avenue - St. Paul May 14 - MICA 2:00 p.m., Kelly Inn - St. Paul May 14 - Rush Line Task Force 3:30 p.m., White Bear Lake City Hall May 15 - Minnesota Extension Committee 5:00 p.m., Washington County Government Center May 15 - Parks and Open Space Commission 7:00 p.m., Washington County Government Center May 15 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive - Woodbury ************************************************************************ Washington County Board of Commissioners tJonsent Calendar - May 13, 2003 Consent Calendar items are generally defined as items of routine 2 business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: .Administration A. Approval of the April 22, 2003 Board meeting minutes. B. Approval to appoint Theodore Thompson, Stillwater, to the Housing and Redevelopment Authority Board to fill an unexpired term to December 31, 2004. C. Approval to appoint John Baird, Oak Park Heights, to the Community Services Advisory Committee to a first term expiring December 31,2005, as an Adults and Seniors Representative. Community Services D. Approval of the 2003-2005 contract with Family Focus Inc. for professional home-based mental health, therapeutic support to foster care, family community support and parenting assessment services. E. Approval of the 2003-2005 contract with Generations, Inc. for profeSSional home-based mental health, therapeutic support to foster care, family community support services. F. Approval of the 2003-2005 contract with Elder Haven Homes to provide assisted living plus services and respite care to eligible Washington County residents. tt. Approval to amend the 2003 contract between Community Services, the County Attorney, the Court Administrator and the Sheriff to administer the child support enforcement program. H. Approval of an information privacy agreement with the Minnesota Department of Human Services for the Health Insurance Portability and Accountability Act. Transportation and Physical Development 1. Approval of resolution, award of bid for road construction on CSAH 13 to Tower Asphalt, Inc., lowest responsible bidder, in the amount of $2,018,815.09, conditioned upon the execution of a contract as required bylaw. J. Approval of resolution authorizing participation in and execution of application for State funding for maintenance of county ski trails and execution of the Trail Assistance Grant Agreement through the Minnesota Trail Assistance Program. . Raddatz, Administrative Assistant shington County Phone: (651) 430-6014 3 e-mail: pat.raddatz@co.washington.mn.us . . . 4 Diane Ward From: Sent: To: .Ubject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, May 15, 2003 11 :59 AM Pat Raddatz Washington County Board Agenda - 5/20/03 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda May 20, 2002 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, .petitive, overly argumentative, or if it is not relevant to an issue at is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Public Hearing - Office of Administration - Sue Kuss, Budget/Financial Analyst 2003-2007 Capital Improvement Plan 5. 9:55 - Community Services - Tammy Kincaid and Sally Borich, Supervisors 2002 Services to Children Report 6. 10:35 - General Administration - Jim Schug, County Administrator Legislative Update 7. 10:45 - Commissioner Reports - Comments - Questions .. This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not &tended to result in substantive board action during this time. Any ~ction necessary because of discussion will be scheduled for a future 1 board meeting. 8. Board Correspondence 9. 11:05 - Executive (Closed) Session - Frank Madden, County's .abor Relations Consultant Negotiation Strategy for 2004 10. 12:00 - Adjourn 11. Lunch 12. 1:00 to 1:30 - Board Workshop with Information Services GIS/Property Information Website 13. 1:30 to 2:10 - Board Workshop with Human Resources, Employee Safety and Risk Management Future Workforce Strategic Issue - Close of Phase I ************************************************************************ Meeting Notices May 20 - Interview with Carnelian-Marine Watershed District Applicant 8:15 a.m., Washington County Government Center May 20 - Housing and Redevelopment Authority 3:00 p.m., 1584 Hadley Avenue North - Oakdale .ay 20 - Public Health Advisory Committee :30 p.m., Washington County Government Center May 21 - Plat Commission 8:30 a.m., Washington County Government Center May 21 - Mosquito Control Executive Commission 9:00 a.m., 2099 University Avenue West - St. Paul May 21 - Transportation Advisory Board 2:00 p.m., 230 East 5th St., Mears Park Centre - St. Paul May 22 - Community Corrections Advisory Board 7:30 a.m., Washington County Government Center ************************************************************************ Washington County Board of Commissioners Consent Calendar - May 20, 2003 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: edministration 2 A. Approval of the May 6, 2003 Board meeting minutes. Community Services B. Approval to revise the Washington County Community Social Services ~ct (CSSA) Plan by adding the service of Alternative Response for child .,altreatment assessments, submit change to the Department of Human Services, and implement the planned change on June 16, 2003. C. Approval of modification of the Imation/KPG/Eastman Kodak Dislocated Workers working agreement to extend the project end date from September 30, 2003 to June 30, 2004. Housing and Redevelopment Authority D. Approval of resolution, 2004 Qualified Allocation Plan for housing tax credits. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3 &ay 8, 2003 STILLWATER TOWN BOARD MEt: lING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Hiniker, Supervisors David Johnson, Jim Doriott, Duane Laabs and Sheila-Marie Untiedt. Also, Planner Dick Thompson and Treasurer Gloria Sell. 1. AGENDA - M/S/P Laabs/Doriott moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Untiedt/Johnson moved to approve the 4/17 and 4/24/03 Stillwater Township Board of Review minutes as written. (4 ayes, Laabs abstain) M/S/P Doriott/Untiedt moved to approve the 4/24/03 Stillwater town board meeting minutes as written. (4 ayes, Laabs abstain) 3. TREASURER,- 1. Monthly report given. 2. Claims were reviewed and checks #16275 thru #16307 were approved for payment. . 4. PLANNER- 1. Zoning administrator information passed out. Discussion at a later date. 2. M/S/P Laabs/Johnson moved to grant a certificate of compliance to Randy Welshinger to place an accessory building in front of his house at 11420 Arcola Trail North. The building will be the same color as the house. There is adequate screening and setbacks are met. (5 ayes) 5. FAIRY FALLS PARK - David Murphy and Denise Remick have asked that consideration be given to the parking situation near Fairy Falls. M/S/P Laabs/Untiedt The following parking restrictions are approved: 1. No parking for 300 feet on either side of Orwell Avenue on County Road 11. 2. No parking on the entire east side of Orwell Avenue, from the city-town border to County 11. 3. No parking after 8 p.m. on the entire west side of Orwell Avenue. (5 ayes) The town board is arranging to have signing completed on Orwell Avenue and will send these minutes to Wayne Sandberg at Washington County in hopes that the county will eign the area on County 11 as requested by residents Murphy and Remick. . . . " l\'lliMORANDUM To: Mayor and City Council From: Sue Fitzgerald, Planner Date: May 20, 2003 Subject: F.Y.I. Revisions to the Veterans Memorial Background: The applicant was given design approval from the Heritage Preservation Commission on August 13,2001 and reviewed by Council on September 1, 2001. Attached is a letter from Brian Larson stating that there are a number design development revisions. HPC reviewed and approved the revisions at the May 5, 2003 meeting. HPC Action on 5/5/03: +5-0 approval. . 2. 3. 4. . 5. 6. 7. 8. 9. . Memo Larson Brenner Architects Veterans Memorial 4.14.03 To: Steve Russell, City of Stillwater By: Brian Larson Re: City Review - DO Copy: Dick Olsen, GWO (fax), file I spoke with Steve Russell briefly today. He agreed to review the Design Developmrnt (DD) plans, and asked that we note changes since the original submission. I have attached an 11 x 17 sized set of both the original boards and our DO set for review. Below, I've noted some changes between the two submissions. 1. See original drawings "2 of 5". The original design had three components as shown on the Memorial Site Plan: The "Entrance and Historic High School Monument" and the "History and Description of Wars and Conflicts" components are not included in the DO plans. The parking area adjacent to this will not be infilled as originally shown. One of the three bronze discs (the middle one) will be deleted. The 6" wide bronze river strip will be deleted. Granite memorial pavers will be added to the main entrance walk and to the east of the conical monument, as shown in the DD plans and as previously approved by the City. Paving area inside the conical monument and observation area will be colored concrete instead of granite. .;. See original drawings "3 of 5". The planter trough with irrigation is deleted - vines will grow from an irrigated strip at the monument base as shown in DD drawings (see3/A2.1). The bench and water features inside the monument base have been deleted. See original drawings "3 of 5". The "curved precast wall with bench" is listed as an alternate in the DD drawings, and is cast colored concrete with a sandblast finish. See original drawings "3 of 5" and elevation detail at monument base on sheet "4 of 5". Granite stone cladding is listed as a bid alternate on the DD drawings. Base bid on DD documents has monument base as cast colored concrete with sandblast finish. See original drawings "3 of 5" and "4 of 5". Monument base shown originally as 8'-0" tall; now 10'-0" tall in DD drawings. Overall height shown of monument and base was originally approximately 80'-0" tall; now 63'-0" tall in DD drawings. See original drawings "2 of 5" and "3 of 5". Service flags near monument may be deleted, depending on budget. Please call with any questions or comments -I'd be glad to meet to discuss this. The current schedule has a DD cost estimate 4.28.03, Construction Documents completed 7.04;03, construction starting 8.01.03 and completion 10.01.03. . . . Chair Hiniker Call To Order Agenda: Minutes: Treasurer: Attorney: Planner: Engineer: Clerk: Committees: People Po~ QJd BLlS.iness: New Busin~ Adjourn 05/19/2003 Stillwater Township May 22, 2003 Stillwater Town Hall /:'~I 7:00 P.M. Regular Meeting Adopt Approve Minutes May 8, 2003 Regular Town Board Meeting 1. Report 2. Claims & Checks 1. Terry Barnholdt Lot Line Adjustment 2. Keefer Park Donation Issue 3. Storage of Vehicles Ordinance 4. Gun Issue In Govt Buildings 5. Raleigh Bond Twp Road Contract 6. Norwood Rd. Easement-Curtiss Hills Subd. 1. Zoning Administrator Status 2. Janeen Thatcher-Water Issues 3. All Hazard Administration 4. Wallin Sign Issue 5. Leys Subdivision 1. 1. Updates: School District Election, Block Grant Status, Rust on Rail I. Park Report 8:00 PM I. Steve Nelson Report Peddlers Permits, etc. Park Issues Pat Bantli . . . .. (. SOUTH FOURTH STREET Q~ ~\ <:::,1;'1 . .tJt~ . :~~ :............. ,..~ . ~~. ~... . -;" ...... 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Y I'f.ACE/) CQICI1ETE PAYERS- /fiE.USE EXISTNa PAYERS EXISTNJ CQICI1ETE PAIoERS TO /<E114N EXISTNa FENCE ;l/oDRETAINING IlIAU. TO RE/'1AJN ExlSTfoIG F1.ANTfoI:> AREA /',lLTC/i>IAT/!':/' lSUOJ,N D~) eeo;:;u,lN/) W4L. w ~ ~l,- - ~-=~- :: - ~ ~ - - '? - -;; :: - ? -~ l;~J ~-~ + 2< :: + (~I - = _J_ = . . EXlSTfoI:> ClRl NOTES, ~IcoSTAi.us6' 6TCEl.$t<illClL\'IlE ~,ADOBEHCU;l/oD III4U. n 5EtlHEHTS HAOI m'-~' LQ/G) ~ ADOG/WoUT! CUDOf/G CN CQICI1ETE 6t<i11CllR"I DEl.ETC /iXTERlOl'/ ~ I'LAl2ES ... w..~,...,...ATI'tE ~ITliPA_ . ~ ~i - -1 '. e:(. ~1.- J..:.,.. ."'..... --1} ~ + ~ =I tJ ~ -~=i~~~ (+ ) ~-U ! :J I ~~~;D5'TE~ -N'-- LARSON BRENNER ARCHITECTS 807 NOllH FOURtH StRttT tTUWA1[R. ItIIMCOTA S5OlI2 TtI_c e51.4]CUXl5I . ........, .51.4]9.1179 E_ LAR5ClN!IRENfERCtMlLCOM ConsWtcnts: ~ o .......... ...... Rftisianc ....... "" No. Dole 0-;.,.... ~ ~ ~ ;::l IZl ga I E-o ~ CI.) E-o Z ~ ::s ~ o ...:I ~ > ~ ~ Z C-' - CI.) ~. ~ Dole 4./11/03 COI'wnilsiafl: Ora.,: M.A.T, I tlercll,certify tI\ot 1f1b., spedllcotion. 01 report IICII prepol'edbyIMOIUltdtf mr dhct lUpeMslDn ond blot I an a <<l1,IIctnSlld AtcNtlCt UI"Ider IN lOwS oIlf1t1 stGte 01 Mmesot.. - ReptrotiOl'l: ProjKt ntfe: STILLWATER VETERANS MEMORIAL -,- ENLARGED SITE PLAN 5hett tbnber: Al.2 . (i---iJ , I , , 1__' 1==1 1==1 I I 1 1 ~--_!.I L " fi-7-Oj I I I I I I I I ,-, I I n--- i; j, I.! '.::.:..:L !l (i---ij 1 1 \ , I .\ 1 :1 1--:'1 , :\ 1 I \!_-_!! ; I , i. _;J I L...i ; I I '~~ '--_ 1:.'\_ !~. \:;r .... wi'. 5-'7- . ~ C!J.:~~~ EL~ION AT WALL (K- ~ _ . - '-"or-- -- .:rr:.: i I I -; ! , i I, i i .......-- I p . _,==-~--~ii \ If " " '" \" I 1\ 1\ " 1\ 1\ \ 1\ \ 11. \ .' ..~/ . 1~\ \\ '\ \ \ --t\- \) \ \,\ \ ! \ FCUIP"""",..,.,..E' 1llOLI.-~T caaIP AS _1ST AI;DRQ- L/GOIT _Ff<1SH __AL- FL.-._ P_ '-II' WII)E )( y-#- - /)_CR:1.E5 NPICATE l_II~PflEI.alI- NiE_CHAU , QJTGfETaiEP TEXT IlK> _ f/ STQE AC.aJft' ElLAtX $TQiE (~~l' I / I 1\ \ '. / I :. \ \. , !" I 'j ;' i I~ '~'\ ,~_J ~"'::: "~~I.=~\,,~,:'.~4 a~TOeA!E " . \ '.., --H06AWBLASTN3 /' / ' " '~ \ ~~,<"""BT :::.....::..""21 I \_--~ / :'"fi :~T'S~- {;~~.-~ -----=!'~) .... .......~ IS' ~'.-..........l( ........... -. - --- - ;,/ PASlPCIRCLE$H:JlCAre '- _ ~" __/- U".IfGo'll:llH> flEI.alI ~ f7\J4 EXTERIOR ELEvATION WlTIl GRANI~, '-.::/Il:.IL.IoWo'" .......... @ fi---Oj I I I'; I 1-":"""" 1= =:1 I=- ==1 1='=1 I I It____!l l' I .-.:-' ..... i I i I i ~=~~~~ ~ ~a;;:PlAQE~' I' ,~ I cRVO~L/GfIT I " FI><TlJE . l<<An; B' FROM <> =..~=~ 9 :f PI.ANTIIG AIlE :f " u TllEI/IALlllllUBE4 CIRClLAR SEGrSlrS. lIE MIllE ~Il/$IIIU. BE a',,~ TllEI/IALL TH/CIQESSATTIIE ~I/IU.BE _laTZ'-J'1lK> i AT TIlE TOP OF TIIE/IIAU. ~ lIE TUIQOoI!SS lIIIU BEB~ , 'I TIlE CMItAl.L IlEIGW7 OF lIE " ; I/IALL $UoU. BE i '. . ; A.-,-,~,,,"m ~ra y 11'''~ , " ....... .',' I ~1IE;::&BE4~ ~ i A,-,-,-.....JTELYJ.-4.111PE. .../ ;~'=IS" i ClIB/C T,4R/)S, IlK> TIlE f;E~1lIU. BE A.-,-~~.. .A1B. 1'" ~as. r ll' f'RENaDEO JOINT FIllE'" 1lK>~ ~~~-~ I / mPfCALAT~1V Pl.ACE .' '" FlEE I ~. C4G!'E1) ca.l;f;ETE P_II\GClRAIo'!'L_. ' SUBOYflU'CFI:lJSI./El), FIl.m< F_C. ,MoO a' r STalE eASE ~', SLOFf! SUB TO PFI:AIH ~ /)fRTAANTI/G , GIlT OPENN:ZS-TTP. em IJV TII<1Qr./.EFI: '~ U' /)WfETER KAID 1/lRIGATIQ/ ST$TE/'f _ _ '-I I I ../' BRQ;ZE PISC :-.~:~~~~~' ~~=' -'Z =------~=-~:Fa>T,..UIllBEA - -..:' - -:: - - - :=11_ ><:::::: CQICRE1E DtSI< IH CROER EX15TUG ," A',: ~. " /'IASO//FI:T~lEr>GE TOf;ES/STTaLER PAve< CONCIiETE ~ ()'Io'!'R I 0\'f!RllR0IJN:; FaaCE$. TIlE EOG/!/!JI!CJ C/IilSE1HTao.IEBASE I ~1lK>~~r... _____ ' /)1A!'ETE1It TIlE CQICRETE ____ I \IClL.lI"EIS AFFlla::J)CI'fAJaT .J;, ao FOOTING 9 a.etC TAFIIPS IlK> TIlE 'l' EL.E'''- ~ -". BEL-au ~ RElIFORCIHG FOR 1J.IE FOOTHG II1l.L BE AF'FIOOXl'l4la T -'85. TIIE~OFTIIE FaJoIt)AT/Q/ IIIU. BE ~.... flEI.alI <lRAllE. TIlE II/TCFI:1OR __A AllO>f TIlE FOOT... Ulll BE FllUl> UIIT" CGT1"AClE"_ Fill TO <lRAllE. I C. w -.:. :'':'w :NTE~.::~ Sw==':.:!::C ';;':':..:' -?-- ---' "1 Q)INTERI~LEVATION A~ \olONOR IColUoW.'." I"CIRi/) CQICRETE lIl4U. - f/lO<lRAU. T COl.Cf;E/) AS SELEC'TE!> BT ARCUITECT - -..sTF/NJ5j/_ ~ TIOlEE ~ W IIIIPE AffC _FE> PUH3 an FFiCt1 , 1)( 7IiEX" CQ'fFOSIn; /'1A7EFI:1AL' ANCHOR TO ~WITH ~STAH.ESS SlECL CAR1fJAGE sa TS $TAlll.ESS sn;a ~ ~. BENT OR /IEl.DErJ PlAIC - LOCAIC (,' F8Q1 EJoD a - PUH3 . ANCHOR TO lIl4U. WITH W PWfETER EXP~!la.TS TIlE R>>IDATIQ/ FOR TIlE BENC>ES IlIU. BE Z..". ur>E. r... TUJCI< IlK> TIlE 8OTTQ1 a TIlE FOOTN:; $UoU. BE ~'., BELalI GFI:AI)E. TIlE f;E/If'()/I(Qo/G $UAU. BE !N1 U3S petl ClIZlIC TA.OiP C7' ~TIIE/IIAU.!ll.4Ll TAPEFI: FFiCt1 T.4' AT TIlE ~ TO.' AT TIlE TOP. lIE /iE1II'CfI/CN:; FOR TU/S IIIo\l.l !ll.4Ll BE !N1 U3S petl ClIBIC T A.OiP, (";:', eENOl 0~...r.. ~ l i tl i ,~ I 1 i1 .. \ r l A&.1'PIlol1l'l Q)~~ ~.:CTION ~li fITEGRAl.LTCOl.OFI:El> CONCIiETE UlTH llliHT ! ~T ~ FQo//SH AT f/TE1/IOR ./' (~ATJA1'I8SIlK> / Lo.."""""" . f !l ~ l i ~ i I i, i ...; ->j... I f -._--~ @ ..:j EXISTING PAIo'!'FI:5 IlK> BED "'----- E><CAvAn; IlK> C01PACT _ILl. AS /iEQ'l) NEUJ S/l>EW4Lf( ND FlANT/I/t! AFI:EAS SEE JI,6J} FOR Nt7rES I .~eL1 FOOTIIIt> - ~-EUV.".IJ'l'EL.OUICi/i1APE Q WALL SECTION WlT\ol GRANITE EXTERIOR ~... ...""""'". LARSON BRENNER ARCHITECTS eo7 NCRTH fQ.lR1H S1REfT STllWAttR. YlHNESOlA SSll82 T._ U1.4JO.OO5I FOtSimIe: 15l.439.1I19 [-mal: ..............."" """'...'" C":l 0 "'- - - - "'- .. Do'. -""', "<:!' Q ~ ;::l en ga I E-o Dille 4/11/03 ~ en ............. E-o Dro-.rt: M.A.T. Z Il'lereb)'terllfJtltGtthbpkll, ~ ..mcotbt. or report WOI ~ pteporU by me or UIlllef tl'lJ p... 6ed 1U9eMs1on and lhot I am 0 Ad)' llcenlld AtcNted .. the 0 Ion 01 Ute stat. of atmnotc. .....:l ~ ...... > R~fGtIon; ~ Q Pro;et1ltle: Z STILLWATER ~ ..... VETERANS en MEMORIAL ~ Q -- SECTIONS AND ELEVATIONS 5heetNufnber: A2.1 . ~ I , 1-- . . . ,ti,l ~ ;,i'l:!,,\,\i if illl:l iN." r/illi,\"I,7\'I,.~ ! of; /',! 'I" I" : ,'\'1" il :' '" \'1' ftL ;r, 'II' ')' ",\ : :'1,",:1'('1,111/11'1"\' o,;',I"';YJiii\!i:': \ il ,j . I ! i \i: ~i '_ fie "1\/!if\Jii\)\~ if :\'1/1:1\11 I /::/ -/ '01'; \',:/ \L jl\:' /1 fiI/U/i,iXF.': in:: ';:'\!!I\:t->ul r ,~,,,-\ /L", ,./. /1:\/l~\~ h'l' <':'!.:Ii \ 'i i (,, r;.i{,.:"i:,: '\!r:/\\i" ., II/It 'I' ,loVb L1lL 'I'" "I,T '''1 li/fiY /;';(1'11<\ :i '\ 'i~ ur' I' !. I \ I! I \ il1rL_J~' \,IV' \\~ :i III ill:'f/l./i'i\/1 (\;' IUi,',:i /. I l II j\ \:' :.0""': il1llL t.' \J.V ""\L_~ IMMr' 'F\/ll \ /11 /\' ,\'I\ !II'I'LI" ! X 1/' I, ' ,Ill', !YMi/\II/\[' ',I: "'i"j\\ ~l/li\!i;"I'" ., - {,Llil!lil //'Ii, 7!\ ;iIi' !';\\x\' l'r'I'(" \ '/ 'f I " :."t !/::i /:,11,. '.11/\ I II.., :' ;:':":~'I\\\ Jill Ii, IJI! \.!i \! ,ii \.\ . ~I'!i\\l\, i\/ '\-;/:\i\~'\ i1Iii,I/\, /\, ,)1\ //" :l.. \\1\ \ .\\\ '" ",' \ "I' ','il !. I ,: \.,. i I, ~ '\ , I ~ tt , c:::Ies"e-=$ CAP S lIEWlCAl. MEHfJERS Jl.l4T STOPIIE/OiE ~ i. " r: 'r C'.'" 'r " " \ ~ :! b j) r . I , I ~"I !~ 1,1 J \P \ ------------t------------ I I , I >- . Q)~~~~ ,,~~ .. ~!Y i8 ~u1 ~:;; -:------------- ... 111 ~ ~, w ~ v ; ~ .. 111 III I" ., v ii 'l;! ", /I1'D'_sr_ STEEl RiCtlS WIlE) TO , ~"i:r~~~IV6'K ;. 114' \IERTIC:olL FLA~ llEI.DE> ~ 10 FCFI'1 "'. 8Ot.1 END FLA~ AT EACU fN/) TO Sna.t:1lRAI. aIAU. , 111'. Na1INAL ~ 41) SA 7llIlE .emcALS-~ f1 i' OD. ACl1.lAI.J TYFE '16 STA&ESS SJel. /'1ESU FAeRIe TO DISCOiROGE al'lBHi ss. 8'&D FLA7FS IV SllIOs 116 TllJ5J QoIE AT EACIJ \ofRT. /'E1'eER- /lEU) ~ /'f!I'eER TO FLAT< cae SllIlCT. IlQ]f, CQoIIECT SEaJlOEL y CCFFel GIiaNlfG /lIRE TO ~ ~~~>> I I 0!il 1';'m,',J ~ ,<t;o. '1'( ':~ ! ---------------- see ~ ion @;:;~~.. ...~"" LARSON BRENNER ARCHITECTS If11 NCRlH FOUR1H srRfET $lUWAtER. MINNESOTA ..... '- 151.430;0055 ''''''''Ie 15l.43l.n7J [-mal: lAASClN~Ct\l "",",,'"'Ie C"':) o "- - - "- "<I' o ~ ;::> en en ...... ......... No. Dete: Dacr\:lllOll: I Eo-< ~ en Eo-< Z ~ :::;;; ~ o ....:l ~ > ~ ~ z Co-' ...... en ~ ~ .... 4/11/03 ComminiOll: Drown: M,A.T. ItlerdlreertifylJlottllisplcrl. specillcGtb\orreportllO. pttpGttd bytnl Of under l!lJ .ect~ondItNdIOft. lUylce'l_ At1:Mcct.... h IOn fJI IN .tat. of Minnesota. $pC .rpl'Clticwl: ""'Jod- STIIJ..WATER VETERANS MEMORIAL -- SECTIONS AND ELEVATIONS '!hetM.imber. A2.2 . ..........ooiI~TM tJRAHITE PA_ (&"',J ;;~~ ~,,::~ ..... , .J;':'";,, " - , ~!:=~~w,c" -" .- "-' ~. <~ ~ . ~~~~~ ,"g. '='., '.r /' : - 1- -I ....... ct;: ,. ~ -;::=~~----I-T-':' Ii ------_~.::~.:::~ F OO-'",,;:;~;=~;;1~;=y~r;=~J h==c:;U;=j;l1i=..gm~;=-~ ST~- ~ iT I'" ca'1PAClEl" ~ A<lGREGA12 B-'SE foISTALL PA~ PER TIlE ca'1PAClED 504. /CFI Me /'I4'LFAC~ SJElGRAOE ~ATlOfo/S i> T'" CCN<':.l/l4U. -q>a.ev.. ,..~' G)~~r~D6E DETAIL ==~ \. I TO _ mo. :r:::':r::;':I',,"':"f ' ,'I.T ;'~ ./",./y' L---='------t ~ ~: \ <';'-.)4:'-'Qr'Q:;r,'.~ .~ ;~~::j~G~11 i=i=lli;llc, ': U:"W ,:'C, V' '"'L1 "I , :=!,:=)I!=I,!:::;III=tl)=i,i-.:JII ,I' I '-:-'5-;Y-''T-'ii'iWi';W;:;;ill1-'i<- - .:.,;<- .,~ l"'~ -"<- @::~r~D6E1C01CRETE ED6E DETAil . ~. I ( - SEALANT ~';',~;.l;1~ ~ ;' ) \, ueoo:;s _ MID IlEINSTALL E><G. --, :.."'_ PA\ofI<5 JlHO Sl.e BASE AS JIf<I>. FGR FlAG PlUlWE HSrALLATICN I-.JLJ ""OW-VCR~ S1EEL 1lIeE. 6ALV_ 0Rr SANo '" ~ llBlGCS "i' ==j I _1. T.f III II I! II II 12' . 12' . Ji' &1EEL I'LAE. 641. VANIZa:> ~."."~'STEEL_. I 641. VANIZa:> I ~'OfANETE'R STEEL GfIl:Uoa:>_ . 1.~' ~.: eASE (" ~ E' -('" ~~-,=~ ~:r~:;':': @ TOP Cf ':,1EMORlAl WALL W~I-l CONC~ iCI 1CofU,1....'.. .-lIOoc,TIWICI'It1IIl'I.I 5TA~ 5rm I'EIlH FAlJRJC """ l' OWOlO!iJZ.. mo. """ 1111' O/AMRT.. m>, :! -" T.o. CGNC. i&W.L. -,.. a.ev. . ,..., .r E' ...... ;., ....... , ~.:;~~3f~ r?\r.QE. Cf MEMORIAL WAllJ!!!Tl-l STEEFl.E _ ~w.r., ..~. .). S' " , . STAioLESS STEEl. I'EIlUFABRIC "*--- Na1.1'Of~. nP,' . i " Na1.1111' OIAl>ett. mo. ~,I STAN.E56 S1EEL 1'l.A5IIfIoKiI ~ f CLO&iIlE PA>El., I1ECU . i FASTEN. COC III4LL. CAW< II I REaI.ET . GRANITE CAI" ~ T.o. CGN::. lUALl 'foo REv. . ,..., ~FACF . GRANITE CAI" ~ OR/P- Ql.WoE.. SEALANT JlHO BACI<ER GRANITE PANEl. ~. 5EGH!H1e:> !Io4OC -STAKESS STEEL S1ll1AP ANCH()fO " ~ ! ,4. l _L /.1'. ,~:,\. '~~=5 '!7f- " CD ~,~,~ORIAl WAll WI GRANITE..~;r:;.E ~ i oJ 5TAKESS S1EEL STRAPANaIOR -I'1ORTARSPOTAT ..l ANCUORS -::1 ::::-- I'1ORrAR6TOP CD INTEI"r1EDIATE JOINT AT GRA'iITE PANEL _ ~IW.'" 1L'l!lINo'!l" /JEEP AT ~l'tCAL JOINTS ~ i I10RrAR STAKESS STEEL 0CllEL ANaIOR ~ ij ~...~~.GRANITE PANEL AL1I*A1I., ~ 3' 6' - .~ 3JS'Jo/NrIl!lTU_' ,I SEAL_ Me ______ " . BACI<ER ~, ."\1-" I . ..r-=~~ FAIlRICATEI' . " '"---.........-..~ . - GRt:JUrrD1NG IlARE . ATFCI.R LOCATfCHS . ~~ir." " . ~ 3" .. --- 6RM'TEPMtEL ~ t -; to ........~.EIU4t.L SEAI.ANT ANt) tw:KER EXTERIoR 0~...~:...GRANITE PANEL .tLfIIIWoll" LARSON BRENNER ARCHITECTS 107 NCRTH fMlH smar STllWA'lER. IIINH[SOTA SlO62 Tlttp/'lonc 151.4JO.OOSI '",,"Ie 15T.439.1179 E-mal: """""""''''''' ContIJlc.l!c C"j o ........... - ........ - ............ No.. Date ~tIon: "'<I' ~ ~ ;:J en ~ I E-< ~ en E-< Z ~ ::!l !:l... o ...:l ~ > ~ r:::l Z t:.:l - en ~ r:::l Date: 4/11/03 CcllnrNssion: ...-. M.A,T, Itlerell,tertlfyttlatlhOp/UI, IIJeCIrlCGtlon....report wet Jll'epartd by me fJllllldet mr Cl'hd IIlpIhfs!on and thot I em 0 cl4)' _sed AtcNtect uncW IN !owl or tilt: Italt of Uklnesota. ~- Registrotlcln: Prop;1 liae: STILLWATER VETERANS MEMORIAL _1IIIc DETAILS 5hm Numb'r. A4- 1