HomeMy WebLinkAbout2005-05-03 CC Packet
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AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-09
Council Chambers, 216 North Fourth Street
May 3, 2005
REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Library Project Update
2. Discussion on National Guard Training Center
3. Update on fire service for the City of Grant
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin
5. Community Dev. Director
6. City Engineer/PW
7. City Attorney
8. Finance Director
9. City Administrator
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
~PPROVAL OF MINUTES - Approval of April 19, 2~q~EE;gularrneeting minutes
~ETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
OPEN FORUM
The Open Forum is a portion of the CouQcil meetiQg to address Council on subjects which are not a part of
the meeting agenda. The Council may take ~~tiohor reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
CONSENT AGENDA*
1. Resolution 2005-93, directing payment of bills
2. Possible approval of Special Event alS1. Paul's Lutheran Church - May 15, 2005
3. Possible approval of Special Event for Final Stretch, Inc. - Running Event - August 13, 2005
4. Possible approval of purchase oTan 10 Printer and supplies (Available Tuesday)
5. Possible approval of banner installation - Lumberjack Days - July 1-25, 2005
6. Possible approval of banner installation - Wild Rice Festival - August 19 - September 11, 2005
7. Resolution 2005-94, approval of municipal license - Jeffrey & Kathryn Anderson (Lots 8,9, 10, Block
31, original Town of Stillwater)
8. Possible approval of waiver of garbage collection charges
9. Approval to purchase lawn sweeper - Parks
10. Possible approval to purchase rental skates - Recreation Center
11. Possible approval of temporary liquor license to dispense 3.2 percent malt liquor - S1. Mary's Church -
Wild Rice Festival
12. Resolution 2005-95, resolution relating to financing of certain proposed projects to be undertaken by
the City Of Stillwater; establishing compliance with reimbursement bond regulations under the Internal
Revenue Code
. 13. Resolution 2005-96, resolution approving amendment to Section 8-4 of the Personnel Policy
PUBLIC HEARINGS
1. This is the date and time for a public hearing to consider a new On-Sale liquor license for Marx Wine
Bar at 241 South Main Street, applicant Mark Hanson. Notice was published in the Stillwater Gazette
on April 19, 2005. (Resolution)
2. This is the date and time for a public hearing to consider the proposal of Stillwater Medical Group, a
Minnesota nonprofit corporation (the "Company") that the City assist in financing a project hereinafter.
described, pursuant to Minnesota Statutes, Sections 469.152 to 469.1651, by the issuance of revenue
bonds of the City. Notice was published in the Stillwater Gazette on April 18, 2005. (Resolution)
3. This is the date and time for a public hearing to consider the rehabilitation of street, curb and gutter,
and sidewalk improvements for Pine Street. Notice was mailed to affected property owners and
published in Stillwater Gazette on April 15 and April 22, 2005. (Resolution)
4. This is the date and time for a public hearing to consider the making of street, trail, water, storm and
sanitary sewer improvements for Boutwell Road from Myrtle Street (C.S.A.H. 12) to Creekside
Crossing. Notice was mailed to affected property owners and published in Stillwater Gazette on April 22
and April 29,2005. (Resolution)
UNFINISHED BUSINESS
1. Discussion on 5th Street Sidewalks
NEW BUSINESS
1. Possible approval of Special Event Request for Freight House - "Rumble on the Deck"
2. Possible Final Plat approval for Meadow View Ridge Case SUB-F/05-24
3. Consideration of Park Naming Policy (Resolution)
4. Consideration of Parks Rededication Fee Increase (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENQ~TION~.(continued)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
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STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent ag a qrePconsidered to be routine by the City Council and will be
enacted by one motion. There will b no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the<itell1swill be removed from the consent agenda and considered
separately.
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Memorandum
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director I---
April 27, 2005
National Guard/Armory Community Center Site Study
Background. Since the mid 1990's, the City has worked with the National Guard to
plan and gain support for the construction of a new shared use National Guard Training
Center/Community Facility. When the existing recreation center was constructed in
1997, a master plan for the entire site was prepared that accommodated City
community center and Armory facility needs.
Since that time, the Minnesota National Guard has tried to get funding for the project
from the Federal Government with no success. After 9-11, the construction standards
for National Guard Facilities was changed to provide more building separation and
protection.
In January of this year, the Mayor and City staff representatives met with
representatives from the National Guard including Major Jeff Turner and National Guard
Facilities Management Officer Tom Visely to discuss the future of a shared facility. At
that meeting, the new Federal protection standards were mentioned and the possible
impact of the standards on the previously planned joint facility were discussed. It was
not clear that the 1990's master plan could accommodate the new protection standards.
Feasibility Study. In order to evaluate the ability of the training center/community
facility to meet the new protection standards, Duane Kell, a consulting architect who
worked on the original recreation center plans, was hired to reevaluate the master site
plan with the new standards.
The enclosed report, St. Croix Vallev Soorts Comolex National Guard Armorv Site Study
provided the information. The study concludes that with some adjustments the site can
accommodate the originally planned facility with space for an aquatic center. The
building location is in a similar position to the original plan but setback from the drop-
off parking area As planned, the split in building space is shown below:
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Training/Community Center Use Areas and Cost
Guard Onlv
23,860 sq ft
Guard I Cit'{
51,000 sq ft
National Guard
$6,470,000
Aquatic
Cost (2008)
City
$ 6,410,000
$ 4,830,000 Aquatics
$11,240,000
City Only:
12,420 sq ft
+ 19.400 sa ft
Totals
87,280 sq ft
Totals
$12,880,000
$17,710,000
The aquatics center contains 20,000 square feet and cost $4,830,000 and could be a
part of an initial project or added on at a later date.
Council Consideration. At meeting time, the study will be presented for
consideration by National Guard and City Council members. A key to the joint project is
City and Federal National Guard funding and for the City, the reviewing and determining
the activities in the facility. .
Enclosure: St Croix Sports Complex National Guard Site Study.
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CURVE CREST BLVD
SITE PLAN
ST. CROIX VAllEY SPORTS COMPLEX
ANKENY KEll ARCHITECTS
lARSON BRENNER ARCHITECTS
SCALE 1" = 1 00'-0"
STillWATER, MINNESOTA
S1. PAUL, MINNESOTA
STillWATER, MINNESOTA
1 2/03/04
St. Croix Valley Sports Complex
National Guard Armory Site Study
Updated Master Plan
April 26, 2005
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY
Table of Contents..................................................................................... 1
Project Description............................................... 2
Project Costs........................................................ 5
Master Plan.......................................................... 8
Scheme 'E'
Appendix 10
Scheme 'A'
Scheme 'B'
Scheme 'c'
Scheme 'D'
Acknowledgements We thank the following people for their time and
commitment during the site study.
Larry Hansen, City Administrator
Steve Russell, Community Development Director
Klayton Eckles, Director of Public Works
Thomas Vesely, Facilities Management Officer
Major Jeffrey Turner, Facilities Management Officer
Brian Larson, Larson Brenner Architects
Ron Brenner, Larson Brenner Architects
Duane Kell, Ankeny Kell Architects
Stacee Demmer, Ankeny Kell Architects
Ankeny Kell Architects/Larson Brenner Architects
P:\05008 SCV Armory Site\SCV2004\SVC-Executive Summary.doc
4/26/2005
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY
April 26, 2005
Introduction: The City of Stillwater asked Ankeny Kell Architects and Larson Brenner
Architects to re-evaluate the master plan for a National Guard Readiness Center
addition to the St. Croix Valley Sports Complex. Ankeny Kell Architects and
Stefan Larson Associates completed the original master plan in 1997. Since that
time the National Guard Bureau has implemented new force resistance
requirements found in Unified Facilities Criteria 4-010-01, 000 Minimum
Antiterrorism Standards for Buildings. As a result it is necessary to relocate the
Readiness Center facilities on the site to comply with these new standards.
We looked at four schemes and how each enhanced the site development.
Through consultation with National Guard and City representatives Scheme '0'
was chosen for study and development. The resulting changes to area and
standoff requirements are presented in a final recommendation labeled Scheme
'E.' The description that follows refers to Scheme 'E." Please see the appendix
for information on Schemes 'A', 'B', 'C', and '0.'
Program:
The Master Plan addition will be a combined National Guard Readiness Center
and Community Center with integration into the existing athletic facilities on the
site. The National Guard will have private administrative offices and equipment
storage. In addition, the National Guard and City of Stillwater will be able to share
usage of classrooms, assembly area (gymnasium), kitchen, locker rooms,
storage and physical fitness areas. The city will add banquet rooms, a childcare
area and classrooms for use by the community. The City will also expand square
footage beyond the National Guard's requirements to provide a double
gymnasium, additional classrooms and larger locker rooms, fitness area and
kitchen. The additional area provided by the city will result in larger shared areas
that are better able to support the community's needs.
The Master Plan addition includes approximately 40.000 square feet of
programmed space for the National Guard Readiness Center. The square
footage is based on the program requirements issued by the National Guard in
1997 for the original Master Plan. Future review of these requirements will be
needed as the project moves forward.
The site plan allows space for the possibility of adding a future aquatics facility.
The aquatics facility would be connected to the community center and would be
able to take advantage of existing shared locker rooms, community rooms and
public lobbies.
National Guard Standards: The most significant impact of the 000 Minimum Antiterrorism
Standards for Buildings is in increased standoff distances. The National Guard
portion of the building is considered a 'Primary Gathering Building' by these
standards and therefore requires a 148'-0" (45 m) setback from all parking and
roadways. The 148'-0" (45 m) setback is referred to as the "Minimum Standoff
Distance" and provides adequate safety for a building with conventional
construction.
Ankeny Kell Architects/Larson Brenner Architects
P:\05008 SCV Armory Site\SCV2004\SVC-Executive Summary. doc
4/26/2005
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY
If the Minimum Standoff Distance cannot be met the standard allows for a
minimum 'Effective Standoff Distance' of 84'-0" (25 m) in cases where the
construction of the building can be shown to provide an equivalent level of
protection. This is achieved by using heavy weight or 'hardened construction'
such as reinforced concrete with minimal glass. Any construction methods used
with the Effective Standoff Distance must be approved based on structural
analysis for blast resistance.
Site Plan:
The community center is located in the northwest corner of the site. The
Effective Standoff Distance of 84'-0" (25 m) is used along Market Drive and West
Orleans Avenue. The gymnasium and training bays/loading dock are located
along these setbacks. These spaces have minimal need for windows and can
easily be built with hardened construction. An additional barrier will be provided
by wrapping the retaining pond around the north and east sides of the building.
The south side of the addition becomes the main entry. Since it is desirable to
have a lot of glass at a building entry we had to maintain the 148'-0" (45 m)
Minimum Standoff Distance from parking and access roads. In exchange for
decreased vulnerability, the setback creates a large travel distance from the
parking and drop-off area. The National Guard may be open to negotiating a
lesser setback from the drop-off if additional protective measures are taken.
The exterior wall of the lockers rooms is also on the south side of the building.
Like the gymnasium, it is easily built of hardened construction and falls within the
Effective Standoff Distance of 84'-0" (25 m).
The future aquatics addition is at the southwest corner of the community center.
It extends beyond the National Guard setbacks because National Guard staff will
not occupy it, nor will it support any National Guard functions. This location
provides much desired southern exposure and public visibility for the aquatics
facility.
The resulting Site Plan leaves a lot of the existing parking improvements and oak
trees undisturbed, A portion of the lot will be removed to accommodate the
Minimum Standoff Distance required from the new building entry. The primary
access road for the community center and Athletic Complex will be moved south
on Market Drive.
Additional parking to accommodate increased occupancy will be added south of
the existing field house. The park and ride will be relocated to this new lot and
access will be provided off of Curve Crest Boulevard. Rerouting bus traffic helps
eliminate current congestion problems at the main entry and drop-off.
A separate gated service entry for the National Guard will be provided at the
north side off of West Orleans Avenue. A fence and the retaining pond will
restrict access to the loading dock.
Building Layout: The entry lobby of the community center is attached to the existing ice arena
and lobby to the east. The existing ice arena office has visual control of both
lobby spaces and the field house access. Heavily used public areas such as
banquet rooms and gymnasium are located directly off the lobby. The aquatics
addition will be highly visible at the west end of the lobby and gives the space a
sense of energy and activity. The locker rooms are also off the main lobby near
both the aquatics and gymnasium.
Ankeny Kell Architects/Larson Brenner Architects
P:\05008 SCV Armory Site\SCV2004\SVC-Executive Summary.doc
4/26/2005
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY
The kitchen will be off the north side of the lobby, adjacent to the gymnasium and
banquet rooms that it will serve. It has easy access to both National Guard
storage and the loading dock. The loading dock is behind the kitchen and
National Guard storage with direct access to the gymnasium, mechanical room,
storage and stairway to National Guard offices on the second floor. During
training weekends National Guard activity will be mainly confined to these areas
away from the main public lobby.
The main lobby stair provides access to the community classrooms on the
second floor. The classrooms are open to the lobby and easy to see from below.
The exterior walls of the classrooms face out over the main entry.
National Guard offices are located on the second floor above the kitchen and
storage areas. They are held behind the 148'-0" (45 m) minimum standoff
distance to allow for windows in the work areas. The offices will have controlled
access from the upper lobby but are still close to community classrooms and
exercise areas that will be shared between the National Guard and public.
A running track circles the edge of the gymnasium at the second floor level. It
opens directly onto the exercise equipment area and the wellness therapy area
beyond. The exercise area also has direct access from the second floor lobby for
both National Guard and the public.
Project Cost: The attached program summary lists square footages and cost for each area.
The construction costs are a cost per square foot estimate based on recent
experience with similar facilities for construction starting in mid 2005. The square
foot costs are for good quality construction that is consistent with City of
Stillwater standards for public facilities. Using an inflation rate of 3% per year,
the total construction cost was then projected for construction beginning in mid
2008. These numbers are found on page 7.
Ankeny Kell Architects/Larson Brenner Architects
P:\05008 SCV Armory Site\SCV2004\SVC-Executive Summary. doc
4/26/2005
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY 2005
"'0)> Draft Program based on March 1997 National Guard Program Unit Cost $ 135,00 s.f,
:"':-::J April 26, 2005 Aquatics Unit Cost $ 150.00 s.f.
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<)> Guard City Total National Guard I City I Total
)>c:l FIRST FLOOR I
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3'* Lobbv 2,933 2,933 5,866 $ 395,955.00 $ 395,955.00
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-<~ Assembly Hall/Double Gymnasium 5,4001 9,0751 14,475 $ 729,000.00 $ 1 ,225,125.00
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;::;:cn Kitchen 1,3001 1,2851 2,585 $ 175,500.00 $ 173,475.00
~o Vending 751 1 75 $ 10,125.00 $ I
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O[D Mech./Elec.!Telephone Equipment Room 1,3901 1,390 $ 187,650,00 $ 1
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o:J Toilets/Showers 1,220 45 1,265 $ 164,700.00 $ 6,075.00 1
o:J Locker Rooms 1,766 65 1,831 $ 238,410.00 $ 8,775.00
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<c:l Facility Maintenance/Storage 556 1 $ 75,060.00 $
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"'0- Flammable Materials Storage 1001 1 $ 13,500.00 $
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~ut Recruiting Office 2501 1 $ 33,750.00 $
Dl Table/Chair Storage 1001 1 $ 13,500.00 $
3
00 Controlled Waste 150 1 $ 20,250.00 $
c:: Unit Storage 2,400 1 $ 324,000.00 $
3
3 HQ Storage 1,000 $ 135,000.00 $
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-< Foreman's Office 100 $ 13,500,00 $
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x National Guard Storage Total 4,656
iii
Training Work Bays/Loading Dock 2,048 110 $ 276,480,00 $ 14,850.00
ToolRoom 200 $ 27,000.00 $
Supply Room 300 $ 40,500.00 $
Battery Room 200 $ 27,000.00 $
Loading Dock Total 2,858
Banquet Room I 3,808 3,808 $ $ 514,080.00
Child Care 1 801 801 $ $ 108,135.00
Community Room 1 801 801 $ $ 108,135.00
I
.j:>. rlH::' I rLOOR SUBTOTAL 21,4881 18,923 40,4111 $ 2,900,880,00 $ 2,554,605.00 $ 5,455,485.00
i\:) Circulation (22%) 4,727 4,163 8,890 $ 638,145.00 $ 562,005,00
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Dli\:) Subtotal with Circulation 26,215 23,086 49,301 $ 3,539,025.00 $ 3,116,610,00
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COo Walls (10%) 2,622 2,309 4,931 $ 353,970.00 $ 311,715.00
0101
FIR". I"'LOOR TOTAL 28,837 25,395 54,232 $ 3,892,995,00 $ 3,428,325.00 $ 7,321,320,00
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY
Draft Program based on March 1997 National Guard Program
April 26, 2005
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Square FootaQe
Guard City
SECOND FLOOR
High Tech Training Area
Library/Classroom
Learning Center
Training Aid Storage
Break Area
Audio Visual Storage
Administration
Additional Administration
HQ Administration
ADP
National Guard Office Total
1,800
250
2501
801
460
80
800
2,250
2,8501
2001
Exercise Equipment Area
Classrooms
Running Track
Wellness Therapy Area
500
1,670
SECOND FLOOR SUb I U I AL
Circulation (22%)
Subtotal with Circulation
Walls (10%l
SECOND FLOOR TOTAL
11 ,190
2,462
13,652
1,365
15,017
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1,7761
5,4481
4,000
2,219
13,443
2,957
16,400
1,640
18,040
Total
9,020
2,276
7,118
4,000
2,219
24,633 I
5,419
30,052
3,005
33,057
2005
Unit Cost
Aquatics Unit Cost
Vessel/Equip. Cost
National Guard
$ 243,000,00 I
$ 33,750.00
$ 33,750.00
$ 10,800,00
$ 62,100.00 I
$ 10,800.00
$ 108,000.00
$ 303,750.00
$ 384,750.00 I
$ 27,000.00 I
$ 67,500.00
$ 225,450,00
$
$
$ 1,510,650.00
$ 332,370.00
$ 1,843,020.00
$ 184,275.00
$ 2,027,295.00
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$ 135.00 s.f,
$ 150.00 s.f.
$ 100,00 s.f,
Construction Costs (2005)
City Total
$
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$ 239,760.00 I
$ 735,480.00 I
$ 540,000.00 I
$ 299,565,00 I
I
$ 1,814,805,001 $
$ 399,195,00
$ 2,214,000,00
$ 221,400,00
$ 2,435,400,00 I $
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3,325,455.00
4,462,695.00
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY 2005
Draft Program based on March 1997 National Guard Program Unit Cost $ 135,00 s.f.
April 26, 2005 Aquatics Unit Cost $ 150.00 s.f,
Vessel/Equip, Cost $ 100.00 s.f.
Square Footaqe Construction Costs (2005)
Guard I City Total National Guard City Total
FUTURE AQUATICS ADDITION 1
Pool 1 14,750 14,750 $ $ 2,212,500.00
Pool Equipment Room I 1,475 1,475 $ $ 221,250.00
Pool Vessel and Equipment (do not add to total 1 14,750 14,750 $ $ 1,475,000.00
aquatics square footaqe) 1
FUTURE AQUATICS SUBTOTAL 1 16,225 16,225 $ $ 3,908,750.00 $ 3,908,750.00
Circulation (10%) 1 1,623 1,623 $ $ 243,450.00
Subtotal with Circulation 1 17,8481 17,848 $ $ 4,152,200.001
Walls (10%) 1 1,7851 1,785 $ $ 267,750.00 1
FUTURE AQUATICS AIJIJIIION TOTAL 1 19,6331 19,633 $ $ 4,419,950.00 I $ 4,419,950.00
BUILDING TOTAL WITHOUT AQUATICS
BUILDING TOTAL WITH FUTURE AQUATICS
Square Footaqe
City
43,435
63,068
National Guard
$ 5,920,290.00
$ 5,920,290.00
Construction Costs (2005)
City Total
$ 5,863,725.00 $ 11,784.015.00
$ 10,283,675,00 $ 16,203,965.00
Guard
43,854
43,854
Total
87,289
106,922
2008 Construction Cost adjusted for 3% inflation per year
2008 Construction Cost adjusted for 3% inflation per year (With Future Aquatics]
$ 6,469,260.73
$ 6,469,260.73
$ 6,407,450.63
$ 11,237,249.33
$ 12,876,711.36
$ 1717061510.06
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ST. CROIX VALLEY SPORTS COMPLEX
NATIONAL GUARD ARMORY SITE STUDY
APPENDIX
Ankeny Kell Architects/Larson Brenner Architects
P:\05008 SCV Armory Site\SCV2004\SVC-Executive Summary.doc
4/26/2005
Page 10
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NORTH
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821 Raymond Ave., Suite 400 —
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651-645-6806 —
www.ankenykell.com
Larson Brenner Architects
807 North Fourth Street —
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651-430-0056 —
larsonbrenner@ aol.com
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Stillwater Fire Department
Memo
To: Mayor Kimble and Council ,
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From: Stuart W. Glaser, Fire Chjef~
Date: 4/28/2005
Re: Fire service contract with the City of Grant
The following information is provided to inform Council on current actions taken be the City of Grant
regarding Stillwater's fire service contract with Grant.
Background:
The City of Stillwater has contracted fire services to the City of Grant for numerous years. The current
contract for fire service has been agreed to by both cities and was based on a boundary line defined as
follows; Highway 36 on south end, Jamaca Avenue North on west side to Keats Avenue and 120th
Street North at the northern border.
The Grant City Council called a special meeting on Tuesday, April 26,2005, to discuss the issue of
amending the current boundary line and reducing the fire service territory covered by the Stillwater Fire
Department. Upon conclusion of the meeting the Grant City Council approved a motion to change the
boundary line, moving it east of the current Jamaca boundary, and thus reducing the territory covered
by the Stillwater Fire Department.
The new proposed boundary, option "An on attached map, will be moved to include the following area;
Highway 36 on south end, Keats Avenue North on west side, north to 110th Street North and Keats
Avenue. This move will reduce the overall service area the Stillwater Fire Department contracts with for
the City of Grant.
This action by the City of Grant directly affects the service contract with the City of Stillwater as follows.
· Service area reduction in the City of Grant from 68% to 43%
· Population served by the Stillwater Fire Department in the City of Grant will be reduced from
75% to 43%
· Contractual service fees to the City of Stillwater will be reduced by 19.46% or $22,050.00
The movement of the boundary line was the decision of the Grant City Council and appeared to be
based on several factors:
1.
Changes in Insurance Service Office (ISO) Ratings by both the Stillwater Fire
Department and the Mahtomedi Fire Department. (See attached ISO map)
Perceived cost allocation savings to the City of Grant by contracting with Mahtomedi
Fire Department versus contracting with the City of Stillwater Fire Department.
Misunderstanding of how Fire and EMS service is provided in their community.
2.
3.
". > ~
A date certain for this change to take effect has not been officially established at this time. Numerous .
items will need to be addressed by several agencies prior to making the change.
1. The Washington County Sheriffs Office Public Safety Answering Point (PSAP) will need to
amend all residents addresses that will be affected by this move and re-assign their 911 call
and dispatching system to reflect which fire department responds to what address, e.g.,
Stillwater Fire or Mahtomedi Fire.
2. All current response maps will need to be amended.
3. Grant citizens will need to be notified.
4. Fire service providers, as well as the Washington County PSAP will need to be informed
when this change officially takes affect.
5. Contracts for service will need to be re-calculated and service fees will need to be
addressed during the transition period. (Grant's contract with the City of Stillwater expires
on April 30, 2005 for our current boundary configuration.)
This is a complex issue and this memo is intended to give you a brief synopsis of the current situation. I
will be presenting this information to you in more detail during our 4:30 pm Council Meeting on May 3.
Please do not hesitate to contact me if you have questions or would like to discuss this further prior to
the council meeting.
Recommendation:
Information only.
.
.
. Page 2
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CITY OF STillWATER
CITY COUNCil MEETING NO. 05-08
April 19, 2005
REGULAR MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7 p.m.
Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Staff present City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Glaser
Public Works Director Eckles
Community Development Director Russell
Finance Director Harrison
City Clerk Ward
APPROVAL OF MINUTES
Motion by Councilmember Junker, seconded by Councilmember Milbrandt, to approve the
April 5, 2005, regular and recessed meeting minutes. All in favor.
. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Presentation of 11 th Annual Heritaae Preservation Awards
Mayor Kimble and Howard Lieberman, chair of the Heritage Preservation Commission,
presented the 11th Annual Heritage Preservation Awards. Recipients were: Toy Lounge
for signage; Whitey's for new fa9ade; Arcola Building for renovation project. The
Warden's House Museum was the recipient of the Heritage Award.
Proclamation: Vallev Reads Dav - Mondav. Aoril 25. 2005
Mayor Kimble read the proclamation designating Monday, April 25, 2005, as Valley
Reads Day. He noted the reading selections, 'Two Old Women," 'The Giver: and
"Wilfred Gordon McDonald Partridge," and urged residents to participate in Valley
Reads.
OPEN FORUM
No one was present who wished to address the Council.
STAFF REPORTS
.
Police Chief Dauffenbach informed the Council that Sgt. Art Sievert would be retiring
May 3, 2005, after 28 years of service. Chief Dauffenbach expressed his thanks to Sgt.
Sievert for his years of service to the department and the community. Mayor Kimble
expressed the Council's congratulations and appreciation.
..
City Council Meeting - 05-08
April 19, 2005
\
Public Works Director Eckles informed the Council that an open house is scheduled fOe
May 2 to provide information and receive comments regarding the 2005 street
improvement projects. The open house for Deer Path residents will begin at 6:30 p.m.,
followed by a session for South Hill residents at 8:15 p.m. Mr. Eckles stated that notices
also would be sent to affected property owners.
City Administrator Hansen reminded Council members and departments heads of the
April 22 goal workshop.
CONSENT AGENDA*
Motion by Council member Milbrandt, seconded by Council member Junker, to approve the
consent agenda.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Resolution 2005-81, directing payment of bills
Possible approval of special event for Hope House
Possible approval of Veterans Memorial activities
Resolution 2005-82, resolution of the City Council regarding expenditure for Boards &
Commissions
PUBLIC HEARINGS
.
This is the date and time for a Dublic hearina to consider a new Off-Sale liauor license for Wine
Child. Inc.. DBA: Wine Stvles to be located at 124 North Main Street. aoolicant David Caael.
Notice was Dublished in the Stillwater Gazette on Aoril 8. 2005.
City Clerk Ward informed the Council that if the new license is approved, it should be
done contingent on the application being approved by the City Police, Fire, Finance and
Building departments and the Minnesota Liquor Control.
Mayor Kimble opened the public hearing. No comments were received and the hearing
was closed.
Motion by Councilmember Junker, seconded by Councilmember Harycki, adopt Resolution
2005-83, Approving New Off-Sale Liquor License for Wine Child, Inc., DBA: Wine Styles.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
This is the date and time for a Dublic h~arin9 !c:> consider a new Wine & Strona Beer Iiauor
license for Cesare's Marketolace. LLC. DBA: Cp.sare's Market Place located at 610 Main
Street N.. Suite 100. aODlicant Leslie Alexander. Notice was Dublished in the Stillwater Gazette
on ADril 8. 2005.. .
Page 2 of 9
.
City Council Meeting - 05-08 April 19, 2005
This is the date and time for a oublic hearina to consider a new Off-Sale Iiauor license for
Cesare's Marketolace. LLC. DBA: Cesare's Market Place located at 610 Main Street N..
applicant Leslie Alexander. Notice was oublished in the Stillwater Gazette on April 8. 2005.
,
City Clerk Ward said as with the previous liquor license, approval should be contingent
on approval by the Police, Fire, Finance and Building departments and the Minnesota
Liquor Control.
Mayor Kimble opened the public hearings. No comments were received and the
hearings were closed.
Motion by Councilmember Milbrandt, seconded by Council member Polehna, to adopt
Resolution 2005-84, Approving New Wine With Strong Beer Liquor License for Cesare's
Marketplace, LLC, DBA: Cesare's Marketplace and Resolution 2005-85, Approving New Off-
Sale Liquor License for Cesare's Wine Shop, LLC, DBA: Cesare's Wine Shop.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna, and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
Farmers Market Proposal for 2005
.
Community Development Director Russell stated representatives of the Farmers Market
and the Veterans Memorial Committee had meet on two occasions and had worked out
a compromise agreement, which will allow the Farmers Market to continue to use the
River View parking lot for 2005. The agreement calls for the Farmers Market to occupy
the west quadrant of the lot to minimize possible conflict of uses, west of the engraved
memorial pavers. The Market will occupy the northern portion of the west quadrant with
some customer parking provided in the southern portion of the quadrant. The Market is
requesting three signs and a directional indicator and is proposing to pay one-third of
the cost of providing a portable toilet facility, he said. Mr. Russell stated it is staff's
recommendation that there be a formal agreement with the Farmers Market allowing the
use for 2005. He stated he had talked with Parks Director Tim Thomsen regarding the
proposal to provide a portable toilet. He said Mr. Thomsen indicated the City would
have no use for such a facility except when the lot is being used by the Market, and he
expressed a concern that the toilet might be an attractive nuisance.
.
Councilmember Junker expressed his appreciation to both the Farmers Market and
Veterans Memorial people for their efforts in reaching a compromise. He stated he had
no problem with allowing the requested signage and also said he felt the toilet was a
needed amenity, although he said he felt there should be some sensitivity as to its
placement. Mayor Kimble noted that the agreement is for one year only and if the porta-
potty is a problem, it can be eliminated next year. Councilmember Polehna said the cost
of such a facility is only about $60 a month and stated he thought the Farmers Market
should be responsible for the entire cost. Councilmember Milbrandt said he thought the
City should pay a part of the cost of the facility, but expressed a concern about the
possibility of it becoming a nuisance.
Page 3 of 9
City Council Meeting - 05-08 April 19, 2005
Councilmember Harycki agreed that the City should pay a portion of the cost.
Motion by Councilmember Harycki, seconded by Councilmember Milbrandt directing .
staff to prepare an agreement with the Farmers Market, with the City to pay two-thirds of
the cost of providing a portable toilet facility. All in favor.
,
Councilmember Milbrandt agreed to second the motion if Councilmember Harycki would
amend the motion to indicate that if the portable toilet becomes a nuisance, it will be
removed. Councilmember Harycki agreed to amend his motion as suggested.
Councilmember Polehna asked about the City's liability for any property damage. City
Attorney Magnuson will check into that issue.
Possible approval of 2005 Lumberiack Davs Aoreement
City Administrator Hansen said the agreement has changed very little from the previous
language. Changes included: specifying that the celebration concludes following
Sunday's parade; changing the language regarding St. Croix Events responsibility for
reimbursing the City for the cost of police and fire services to indicate that cost is
estimated at $34,200, rather than "not to exceed" $34,200; adding language to indicate
that the Entertainment Committee must review and approve the media advertising
campaign before that campaign is implemented; and adding language to indicate the
Lumberjack Days Association is responsible for cleaning up Lowell Park and sweeping
streets in the downtown area impacted by the celebration following the close of the
celebration. Mr. Hansen indicated that Mr. Eckberg was in attendance should the .
Council have any questions.
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution
2005-86, Approval of 2005 Lumberjack Days Agreement.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible second readino of an Ordinance N<.>. ~57 ~ amendin9 Gh~oter 52. Section 52-11. Child
Curfew
City Attorney Magnuson said the proposed ordinance would bring the City's ordinance
in compliance with the County's ordinance.
Motion by Councilmember Milbrandt, seconded by Councilmember Junker, to adopt
Ordinance No. 957, amending Chapter 52, Section 52-11, Child Curfew.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
NEW BUSINESS
Possible aporoval of variance reauest for seotic svstem for 2240 Oswell Court N.
.
Community Development Director Russell explained that a variance is required for
installation of a new septic system to serve the property. The variance is due to the
Page 4 of 9
.
City Council Meeting - 05-08 April 19, 2005
configuration of the property. A resolution is required, as it is a variance from state code.
Mr. Russell noted the septic system, itself, would meet all code requirements. The
building official has reviewed the property and recommends approval. Mayor Kimble
noted that the new system is necessary to replace a failed system, and there are no
other alternatives for location of the new system.
I
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, moved to adopt
Resolution 2005-87, Approval of Variance Request for Septic System for 2240 Orwell Court
N.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval to advertise for an investiqator for architectural survey
Community Development Director Russell said the City, as it has for the past several
years, has received a $6,000 state grant to conduct an architectural survey. This year,
the money will be used to incorporate the previous surveys into one combined
document. Generally, he said, the City matches the state funding from Community
Development and volunteer work by the Heritage Preservation Commission. If the
Council authorizes advertising for an investigator/consultant to do the work, the Heritage
Preservation Commission will review proposals and make a recommendation to the
Council.
.
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to approve
advertising for an investigator to conduct the architectural survey. All in favor.
Possible approval of Boutwell Road ImQr<:>vement Feasibilitv Studv and Callina for Hearinq
Public Works Director Eckles briefly reviewed the proposed project. He stated when
Boutwell Road was annexed to the City in 2001, the intent was that the road would
serve as a collector street. Currently, the road is substandard in design for a collector
street. Plans call for widening the street to 26' with an urban section design including
curb and gutter, which should serve as a traffic calming measure, he said. In addition,
plans are to plant boulevard trees, another traffic calming measure. A paved trail will be
constructed on the north side of the road. Plans also include installation of trunk
facilities to accommodate future development in the area. Total cost of the project is
slightly more than $2 million -- $1.2 million for the street and trail; about $557,000 for
sanitary sewer and $231,300 for water main.
.
There are only seven assessable properties in the project area; assessments of $5,900
per parcel would generate about $35,000. The cost of truck utilities would be recovered
at the time of development through trunk area fees of about $15,000 per acre. State aid
funding of $1.2 million would account for the majority of the project funding, as
proposed. Mr. Eckles noted the public hearing is required in order to assess the seven
properties.
There was some discussion as to possible improvements to the Boutwell/County Road
12 intersection. Mr. Eckles stated there is not a lot that can be done to the intersection
Page 5 of 9
City Council Meeting - 05-08 April 19, 2005
due to its location on the hill. However, he said, shifting the location slightly should
provide enough room for construction of right and left turn lanes and possibly a by-pase
lane. Plans also call for a guardrail on Boutwell. Mr. Eckles stated the City would have
to coordinate and discuss plans with the County.
"
Motion by Councilmember Milbrandt, seconded by Councilmember Junker, adopting
Resolution 2005-88, Resolution Receiving Report and Calling Hearing on Boutwell Road
Project (Project 2005-05).
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible aooroval of credit card orocessina for Citv Hall and aareement with RevTrak
Finance Director Harrison stated there has been a lot of interest expressed in the use of credit
cards to pay for certain City services. Currently, she said the City processes credit cards for
the downtown parking machines and for donations for the Stillwater Library renovation/building
project. Currently, two vendors are needed to process cards - one for the merchant
transaction and another for software to communicate the transactions. In addition, if credit card
availability were added to the City's web site, a third vendor would be needed for a web store.
Ms. Harrison stated staff has met with representatives of a firm, RevTrak, which provides all of
the necessary services - the merchant account; secure web store and maintenance of the web
store; software support and upgrades; and training. Cost is $89.95 per month, with a credit
card reader fee of $4.95 per month. Should the City process $350,000 in payment for service.
using credit cards, the cost would be $7,000-$9,000. It was staff's recommendation to pursue
an agreement with RevTrak.
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to adopt
Resolution 2005-89, Approval of Agreement with RevTrak.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible aooroval of olan~ ~ soecifi<::{:ltion~ {:lnQ Qr9~rina advertisement for bids for 2005 Seal
,Coat Imorovement Proiect (2005-06)
Public Works Director Eckles reviewed the streets proposed to be seal coated.
$100,000 was budgeted for seal coating and crack sealing in 2005. Estimated cost for
seal coating is $84,000, with the remainder to be spent for sealing cracks. The
Downtown Parking Commission has agreed to seal coat six parking lots; estimated cost
is $15,200 to be paid by the Downtown Parking Commission. In addition, Stillwater
Township has expressed an interest in participating in the bidding of the project. Mr.
Eckles noted that increasing the quantities in the bid proposal generally results in better
bid prices; the individual communities are billed separately.
Motion by Councilmember Polehna, seconded by Councilmember Milbrandt, to adopt .
Resolution 2005-90, approve Plans & Specifications and Ordering Advertisement for Bids for
2005 Seal Coat Improvement Project (Project 2005-06)
Page 6 of 9
City Council Meeting - 05-08 April 19, 2005
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
. Nays: None
Possible acceptino of bids and awardina contract for the 2005 Street Improvement Proiect
Public Works Director Eckles stated the City had received six bids for the 2005 street
improvement project, with the low bid of $779,879.50 submitted by Miller Excavating.
The bid included $32,000 for the extension of sidewalks of South Fifth Street.
Depending on the ultimate decision on whether to proceed with the sidewalks, Mr.
Eckles noted that the project is about 10 percent less than estimated. He said the
Council could add an additional street to this year's work. However, he said adding
another street at this late date might result in a project time crunch due to the public
hearing requirements. He stated it would be staff's recommendation to go with the
current project proposal and look at doing more work in 2006.
Mr. Junker stated he had scheduled a meeting for Saturday, April 23, to receive input on
the sidewalk issue.
Motion by Councilmember Junker, seconded by Councilmember Milbrandt, to adopt
Resolution 2005-91, Accepting Bid and Awarding Contract for 2005 Street Improvement
Project (Project 2005-02).
.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of resolution relatino to the St. Croix River Crossino Proiect
City Administrator Hansen stated this action is required in order to fulfill the City Charter
requirements that come into play any time there is a change in city-owned property.
This action specifically deals with changes to Lowell Park, Kolliner Park and the
Municipal Barge Facility property as part of the mitigation for the new St. Croix River
Crossing. Mr. Hansen said a hearing is scheduled for May 17 at which time MnDOT has
been invited to display proposed changes. Mr. Hansen stated he thought plans were
positive changes. The proposal calls for pedestrian and bike trails on both sides of the
river. Council member Polehna noted the Parks Board had expressed concerns
previously about the disposition of Kolliner Park and said he thought the proposed plans
looked good.
Motion by Councilmember Junker, seconded by Council member Harycki, to adopt Resolution
2005-92, authorizing the publication of mitigation items that would affect City property.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
.
Mayor Kimble recognized Stillwater Area High School students from Ms. Ferguson's
and Ms. Damian's classes and thanked them for their attendance.
Page 7 of 9
City Council Meeting - 05-08
April 19, 2005
COUNCIL REQUEST ITEMS
.
Councilmember Harycki said he had spoken with staff about the placement of additional
trash receptacles in parks and the McKusick Ravine. He also stated he had received a
request from neighbors near Staples Field that they be allowed to install a hockey rink
at the former basketball court. The neighbors would maintain and install the rink at no
cost to the City, he said. Councilmember Polehna pointed out the Parks Board had
previously discussed the concept of a hockey rink there and felt the rink would cause
more disruption to neighbors than a basketball court. Councilmember Milbrandt said the
neighbors should be encouraged to bring their request to the Park and Recreation
Board.
Councilmember Junker asked that staff investigate the possibility of getting a new,
upgraded portable toilet facility for the downtown. He stated he had talked with a
representative of On Site Sanitation about the new portable facilities that are available.
He said such a facility would be a nice alternative for visitors until there is funding to
build a brick and mortar facility. He suggested that the City could perhaps obtain the
upgraded portable facility from May through September. Councilmember Milbrandt,
seconded by Councilmember Harycki, moved to direct staff to talk with On Site
Sanitation about the possibility of obtaining such a facility. All in favor.
STAFF REPORTS (continued)
Community Development Director Russell reported that the railroad track rails from
Nelson to Laurel Street were to be removed the following week.
.
ADJOURNMENT
Motion by Councilmember Polehna, seconded by Council member Junker to adjourn at 8:25
p.m. All in favor.
A student asked a question about the status of the St. Croix River Bridge after the
meeting was officially adjourned. Mayor Kimble briefly responded - the federal
Environmental Impact Statement is to be released in the very near future; the
Stakeholders group is to meet again in July; funding efforts are underway in Congress.
If all goes well, construction of a new bridge could begin in 2007-08, with completion in
2010-2012.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
Page 8 of 9
".
.
.
.
City Council Meeting - 05-08
April 19, 2005
Resolution 2005-81, directing payment of bills
Resolution 2005-82, resolution of the City Council regarding expenditure for Boards &
Commissions
Resolution 2005-83, Approving New Off-Sale Liquor License for Wine Child, Inc., DBA:
Wine Styles
Resolution 2005-84, Approving New Wine with Strong Beer Liquor License for
Cesare's Marketplace, LLC, DBA: Cesare's Marketplace
Resolution 2005-85, Approving New Off-Sale Liquor License for Cesare's Wine Ship,
LLC, DBA: Cesare's Wine Shop
Resolution 2005-86, Approval of 2005 Lumberjack Days Agreement
Resolution 2005-87, Approval of Variance Request for Septic System for 2240 Orwell
Court N
Resolution 2005-88, Resolution Receiving Report and Calling Hearing on Boutwell
Road Project (Project 2005-05)
Resolution 2005-89, Approval of Agreement with RevTrak
Resolution 2005-90, approve Plans & Specifications and Ordering Advertisement for
Bids for 2005 Seal Coat Improvement Project (Project 2005-06)
Resolution 2005-91, Accepting Bid and Awarding Contract for 2005 Street
Improvement Project (Project 2005-02)
Resolution 2005-92, authorizing the publication of mitigation items that would affect
City property
Ordinance No. 957, amending Chapter 52, Section 52-11, Child Curfew
Page 9 of 9
...
.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2005-93
.
ADP Screening & Selection Services
Chris Amdahl Locksmith
Bryan Rock Products
Carquest
Cingular
Citi-Cargo & Storage
City Engineers Assoc.
Clark, Luann
Coca Cola
Comcast
Cole Papers
Cub
Dauffenbach, Larry
Dionisopoulos, Jeff
Eichten's Service & Repair
Express photo
Fred's Tire
First Line/Leewes Ventures LLC
Galles Corporation
Galls Inc
GASB
Guest Services National Emergency Training
Janette Gullickson/Fuhr Trenching
Harycki, Ken
Holiday
Ikon
Imagineering
Insight
Integra
International City/County Management Assoc
Dan Janto/Fuhr Trenching
Jefferson Fire & Safety
Johnson, Ron
Knauss, Chantell
LakeView Hospital
Legislative Associates, Inc
Magnuson law Firm
Matrix Communications
Metro Emergency Managers Assoc
Menards
MIDC Enterprises
Office Depot
PC Magazine
PC Solutions
PC World
.
Drug Testing
Service Call
Class 2 Rock
Equipment Repair Supplies
Cell Phone 03/11-04/10
Rent 03/18-04/14
CEAM Members
Cleaning Public Works Building
Soda For Concessions
Cable for Rec Center
Misc Cleaning Products
CC Goal Setting/Meeting
Gas for Investigations Van
Work Boots
Repair Circuit Board in Compressor/Rec Center
Prosessing for April
equipment Repair Charges
Concession Supplies
Cleaning Supplies
Trouser Belts
GASB Subscription
National Emergency Training
Sewer Install
Subway Fares in Washington, D.C.
Gas
Cannon Copiers (Various Departments)
System Consulting
Back-up & Cleaning Tapes/Tape Drive
Telephone
Membership Dues
Sewer Install
Bumper Gear/Hydraulic Mineral Oil
Kitchen Chair Rail Supplies
Mileage
Blood Draws
Services for April 1-30, 2005
Services through Friday April 22, 2005
Phones/Remote Programming
Program & Luncheon/Larry, Stuart, Tom
Supplies
Equipment Repair Supplies
Office Supplies
Subscription
Monthly Contract
Subscription
40.00
119.00
622.43
297.24
64.20
105.66
60.00
140.00
499.30
68.33
269,74
185.57
36.00
65.93
89.00
5.74
18.31
183.60
56.73
433.07
155.00
216.00
2,400.00
10.00
3.16
25,730.51
150.00
4,479.83
887.39
732.27
2,200.00
1,432.47
10.37
66.02
40.00
3,833.33
7,095.83
1,570.20
18.00
180.83
117.18
590.16
34.97
48,00
44.97
,
EXHIBIT" A" TO RESOLUTION #2005-93 Page 2 .
Quick Lane Vehicle Repair 66.67
R & R Specialties (7) 77" Ice Blade Grind 108.50
Roof Tech Fire Dept Roof Repairs 944.91
Sandy's Office Coffee Service Coffee, Filters, Sugar & Creamer 97.20
Schuster Co. Envelopes 788.85
Spikes Shoe Repair Pants Patch Repair 64.00
SRF Consulting Floodwall Aesthetic Design Study 200.62
St. Croix Recreation Co. Tot Seats & Swing Seats 278.23
Stillwater Courier Publication 54.75
Stillwater Gazette Publication 232.88
Stillwater Motors Equipment Repair Supplies 99.93
Streicher's Uniform 205.27
Stripe-A-Lot Crosswalk Painting 2,500.00
Stonbridge PTA Playground Fund Contribution 30,000.00
Sysco Concession Supplies 272.00
T.A. Schifsky & Sons, Inc. Fine Asphalt 130.79
Thompson, Linda Mileage 17.96
Tower Asphalt, Inc. South Main Street Parking Improvement 81,259.53
United States Postal Service Standard Mail Fee Permit 150.00
Van Paper Company Toilet TissuelT owels 195.96
Valley Trophy Lock & Latch/Engraving 89.35 .
Village Brass HPC Award Sign 259.24
Vermeer Sales and Service Repair Stump Grinder 103.02
Vetsch, Sandra Treats for DARE Graduations 62.08
Wal-Mart General Supplies 41.30
Watson Co Ice Cream for Concessions 300.62
WorkWell Occupational Health Services Drug Tests 432.00
Yocum Oil Gas 1,207.56
Mike Zoller & Bell's Trucking Sewer Install 4,400.00
MANUALS APRIL 2005
Grand Rapids Fire Conference Fire Conference for Jeff Cutler 175.00
U.S. Postmaster Postage for 2nd quarter Utility Billing 2,046.18
ADDENDUM TO BILLS
Delta Dental Dental Cobra 106.35
Fed Ex Shipping Charges 60.54
Jansens Cleaning Service Maintenance Agreement for the Boilers 225.00
Jeff Parent Painting Painting 1 st & 2nd Floors 3,885.00
Karen Richtman dba Service on a Shoestring Recycling Program @ Lily Lake School 2,750.00
Metro Emergency Managers Assoc Program & Luncheon/Larry, Stuart, Tom 36,00 .
Minnesota Occupational Health Drug Test 22.00
Office Depot Ink Cartridges 90.89
Office Max Office Supplies 93.74
.
.
.
,..
EXHIBIT" A" TO RESOLUTION #2005-93
Qwest
Reed Business Information
United States Post Office
Xcel
Wichelmann, Gary
Adopted by the City Council this
3rd Day of May, 2005
Qwest Communications
Construction Bulletin Magazine
Postage
Gas/Electricity
Plumbing for CDBG Sewer Install
Page 3
487.54
109.08
84.88
11,338.66
289.00
TOTAL 201,769.42
.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2005-93
.
ADP Screening & Selection Services
Chris Amdahl Locksmith
Bryan Rock Products
Carquest
Cingular
Citi-Cargo & Storage
City Engineers Assoc.
Clark, Luann
Coca Cola
Comcast
Cole Papers
Cub
Dauffenback, Larry
Dionisopoulos, Jeff
Eichten's Service & Repair
Express photo
Fred's Tire
First Line/Leewes Ventures LLC
Galles Corporation
Galls Inc
GASB
Guest Services National Emergency Training
Janette Gullickson/Fuhr Trenching
Harycki, Ken
Holiday
Ikon
Imagineering
Insight
Integra
International City/County Management Assoc
Dan Janto/Fuhr Trenching
Jefferson Fire & Safety
Johnson, Ron
Knauss, Chantell
LakeView Hospital
Legislative Associates, Inc
Magnuson law Firm
Matrix Communications
Metro Emergency Managers Assoc
Menards
MIDC Enterprises
Office Depot
PC Magazine
PC Solutions
PC World
.
Drug Testing
Service Call
Class 2 Rock
Equipment Repair Supplies
Cell Phone 03/11-04/10
Rent 03/18-04/14
CEAM Members
Cleaning Public Works Building
Soda For Concessions
Cable for Rec Center
Misc Cleaning Products
CC Goal Setting/Meeting
Gas for Investigations Van
Work Boots
Repair Circuit Board in Compressor/Rec Center
Prosessing for April
equipment Repair Charges
Concession Supplies
Cleaning Supplies
Trouser Belts
GASB Subscription
National Emergency Training
Sewer Install
Subway Fares in Washington, D.C.
Gas
Cannon Copiers (Various Departments)
System Consulting
Back-up & Cleaning Tapes/Tape Drive
Telephone
Membership Dues
Sewer Install
Bumper Gear/Hydraulic Mineral Oil
Kitchen Chair Rail Supplies
Mileage
Blood Draws
Services for April 1-30, 2005
Services through Friday April 22, 2005
Phones/Remote Programming
Program & Luncheon
Supplies
Equipment Repair Supplies
Office Supplies
Subscription
Monthly Contract
Subscription
40.00
119.00
622.43
297.24
64.20
105.66
60.00
140.00
499.30
68.33
269.74
185.57
36.00
140.27
89.00
5.74
18.31
183.60
56.73
433.07
155.00
216.00
2,400.00
10.00
3.16
25,730.51
150.00
4,4 79.83
887.39
732.27
2,200.00
1,432.47
10.37
66.02
40.00
3,833.33
7,095.83
1,570.20
18.00
180.83
117.18
590.16
34.97
48.00
44.97
EXHIBIT" A" TO RESOLUTION #2005-93
Quick Lane
R & R Specialties
Roof Tech
Sandy's Office Coffee Service
Schuster Co.
Spikes Shoe Repair
SRF Consulting
St. Croix Recreation Co.
Stillwater Courier
Stillwater Gazette
Stillwater Motors
Streicher's
Stripe-A-Lot
Stan bridge PT A Playground Fund
Sysco
T.A. Schifsky & Sons, Inc.
Thompson, Linda
Tower Asphalt, Inc.
United States Postal Service
Van Paper Company
Valley Trophy
Village Brass
Vermeer Sales and Service
Vetsch, Sandra
Wal-Mart
Watson Co
WorkWell Occupational Health Services
Yocum Oil
Mike Zoller & Bell's Trucking
Vehicle Repair
(7) 77" Ice Blade Grind
Fire Dept Roof Repairs
Coffee, Filters, Sugar & Creamer
Envelopes
Pants Patch Repair
Floodwall Aesthetic Design Study
Tot Seats & Swing Seats
Publication
Publication
Equipment Repair Supplies
Uniform
Crosswalk Painting
Contribution
Concession Supplies
Fine Asphalt
Mileage
South Main Street Parking Improvement
Standard Mail Fee Permit
Toilet Tissue/Towels
Lock & Latch/Engraving
HPC Award Sign
Repair Stump Grinder
Treats for DARE Graduations
General Supplies
Ice Cream for Concessions
Drug Tests
Gas
Sewer Install
Page 2
.
66.67
108.50
944.91
97.20
788.85
64.00
200.62
278.23
54.75
271.36
99.93
205.27
2,500.00
30,000.00
272.00
130.79
5.00
81,259.53
150.00
195.96
89.35
259.24
103.02
62.08
41.30
300.62
432.00
1,207.56
4,400.00
.
.
.
.
.
Memo
To: Mayor & City Council
From: Diane F. Ward, City Clerk
Date: 4/28/2005
Subject: Special Event - Final Stretch & St. Paul Lutheran Church
Attached is a Special Event requests for Final Stretch & St. Paul Lutheran Church.
These events have been held in the past and staff has not received any complaints
on these events,
The Community Development Director requests that no signs be used to advertise
the Final Stretch event and that the banner request by St. Paul Lutheran Church
does not need approval because the banner will only be up two weeks prior to their
event.
<5t_te~
-- ~
1Mf--:I~1~Pl'(f or "'1,.,.rS[Jl. ...1)
21(; .". e"'1 Str-eet
StilltL"nter. U,,' 55082
Teleplwne: 651.'30.8800 ,,'nx: 651.430.8809
.
APPL'CAT'Oj~ FOR SPEC'11L EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
44/D6
Submittal Date:
APPLICANT INFORMA TlON
Daytime Phone
c(}-/ gul LlAfhe1Cv~ C!rtM~
Sl,er,,! ~ -MMSl-u)/
, .
!IJOCi S.. 7-, -.{' -Ii gt .
~0I- L0
~.;}./'/039 J
Type of
Organization
Non-Profit
For-Profit
~
Organization
Contact Person
Address
City
Statef}Jfl Zip~<.iQ~~
Alternate Number -~:rL::.-!13J;,-:2~Lk27
EVENT INFORMA TlON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event
!nau /5;) ()()/)"
, I
Hours of Event I/): a D - 3J3D 0 rr..
(Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance)
.
&l kJ/~
;1J d I I
LJIWJ l~_
PU~9se & Dercription of Event r. /J
('hU/JUt It +JU..enShl f() +e~iI/G--1? CLnd /5u r "daw ,q~
_~j (!nm/??I.M/J--!v (C~UI' . ".. 'L-h..'
--V( /7rf'f)f.-((J/. f!) MtlS~fJ-(~.4np/f:., / ;::~od/ Ii// aei-{iJf";-',/ /)e/u / f)
Type of Event
CJ? UA 01 (0;) c 4v,fl{, CYrI
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
Proposed Location of Event (be \
specific) S+ YU.lAI Lu. ~~)'l C' 1{)(_Nl~ G-t6tAN'l d ~
Estimated number of people to
attend do:J - ciod
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Permit to Consume
JJ/ Ft
~JA-
Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
Selling Alcohol
(for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) . $35.00 fee)
Site Map (required) (attach to application)
Impact on Parking (requiredL__________ DescribeJia 'YYl.f Q.j ./UO u1~J
(c;'e[UIC~ -~; ,Wc::UY1u.-i 3+- Lo+
_ ~u ~
(CONTINUE ON BACK)
~LJ?_ -
~ LjoYf I-lj~G-k,
Special Sign age
Des~b~<T
/
Vi vtil -sr~
(Jl\ ()H'(A~h ~61~.
_~etter of Approval by Property Owner if on Private
~roperty (attach to application)
Tents or Membrane Structures ? Size Location r1lL^~~\ 10+
Cooking Operations-Ch~).. tc:ikkn Propane lU/ Jy Deep fat frying
Water Activities (RiverfLakes) IJ/;'j River Lake Name: 11.}/_/j'_________________
Exiting Points
Other
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
~ EMT Standby
Ambulance
Standby
Fire
Department
Standby
!Jlo
Describe
)J7~O ~ ~.. ( ,I . ''''''~-''-A"b~. r.) - ,_
c~ lH ~ What Streets:_ _ ___..Ly",,~_ !!.s.J,...........-,=.;:'":..:~___~~__~J_'__Q,
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Pofice Chief) - Contact Stillwater Police (651-
351-4900) to arrange for officer
Police Officer Needed UO
Restrooms (Portable) ~ct
(Applicant to pay for restrooms - Contact Public Works 275-4100)
Yes Type of Music ~~" IQ...oV"\
I
Level of PromotionfAdvertisement ~ / :$;lcf) G-Q z..efle/ Lo~
I
Live Entertainment
Other Info the City should be aware of:
.JbeUj~A~
--------- AP~'nt'Si~u're -
OFFICE USE ONLY
,
Fire Chief
1V1
IL7l
Ivl
I~
I vt
vi
~~ vt-1O Z ~S -"t:::>CU
,
Dloedn '<J ~~()i/tx.~&va-f_
Community Development
Comments:
City Administrator
City Clerk
Police Chief
Fub;ic \tVorks Djrectcr
Public Works Superintendent I v1
Parks Board Approval Required I I
Planning Comm. Appr. Required I I
City Council Approval Required I I
FEES (if applicable)
.
Permit to Consume:
Temporary liquor license
$2500 per day
Event Fee
Deposit $250.00
Other Fees:
TOTAL FEES
Revised: July 15. 2004
~j~ter~~
'" .."...." " .....,,~
216 N. 4th Street
Stillwater, lt1N ;;5082
Telephone: 651430-8800 Fax: 651-430-8809
ilPPLICilTION FOR SPEClilL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
.
Submittal Date:
L!//2-/0S
r I
APPLICANT INFORMA TlON
Organization
F:..-.t./ Sf.'"'"f':h:.h :r;, (!-.
I
/l1t-ir k. 50 ""J c. r5
Po. BDX I L I
/i~r31r-e."" J State mil
Type of
Organization
Non-Profit
For-Profit
x
Contact Person
Address
Daytime Phone
-)07- 32 i-Oj'() 'I Alternate Number
Zip S-Si.J53
Sb '7 - (fl'l5"-2 8'SO
City
EVENT INFORMA TlON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event
-g-J 13/0::::>
I
Hours of Event '[f 00 ,,~- I 0-' 0 CJ It WI .
(Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance) .
Purpose & Description of Event
Y7 In", r-c.t~~ .~
~,~.r tv ~~,...(,,~.r ~1
m &. -" ,.-./2 (.(..-.v ');;-J;n ('j.....J,;; .~y.
I ' . -
s/J1/ v-h- h r I-e I~ is <- r1 ( Ie reA./' )
th!' << bill ,~.!" r "nd II-I. ,,~ t t;;, ,.' :; I . n ~ m.h.
,
Proposed Location of Event (be
specific)
OJ. e s c r ,'IJ In..,.,
Pie."b ('
sl-vJ-- 1/
5> e e '" (') ....r .$' C
G 'lfIL~/-).. <1I1.")
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
Type of Event
R", nil In) E N'Y/ I.
/tJ()O
Estimated number of people to
attend
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol
Ai A Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
II A (for the consumption of beer. wine. wine coolers, and hard liquor on public property (parks) - $35,00 fee)
/' (attach to application)
Permit to Consume
Site Map (required)
Impact on Parking (required)
;1Ift
h-o- ":ft I,)
v? fn.+hL
Describe: G IH., I- :.v: j / re j ~(f
r... n n ('.-5,(J :-cJi t> ,.,01 r~ rc.......jl. h /Y' >1
J.A): It Y1l.i be e P-P-edeJ,
(CONTINUE ON BACKj
,J "nt t'_ .
b",1- ;'1tj).r.~
Letter of Approval by Property Owner if on Private
.property (attach to application)
fit A .
C." '" I :""",- /~..{ r( J1 e..... .. <'1 t<M_).s 5" :t' }1S
J ' ',. , . /1}' ,), If
{{ 0'''\.0 /lJa)A4fn.-.. G""n./-; r~~.('C le,'.,~ "'j
(1."\,,1 tiS.)'.'::; f~ eN! /-r.~u:.c. C:c"1..J.,..,1.
Special Signage
/
Describe:
Tents or Membrane Structures
Cooking Operations
Water Activities (River/Lakes)
Jr4
)/A
fA
Size
Propane
River Lake Name:
Location
Deep fat frying
Exiting Points
Other
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
/ EMT Standby
Ambulance
Standby
Fire
Department
Standby
Police Officer Needed
Describe
,~~ What Streets: D./: I /'S' h /' Ir-..,i,{;.. h Ie I- ,,",",Hl("J f,odS
(Required if alcohol is being served on public property and attendance is over 75
,I people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
r c J"' 351-4900) to arrange for officer
;11 A . (Applicant to pay for restrooms - Contact Public Works 275-4100)
Restrooms (Portable)
Live Entertainment
;VA
Level of Promotion/Advertisement
Th;.,.~
f).. ~
Type of Music
;'~ c ,1 e " 0 t fA e l c. r J (J f Yz- ,mil. ,~J )~ J I Y\
IvV.Y\ t.' frc. j "....i rJ.,,~ t? v"C",J jC j..J f:-.b IlL, "/ ~
Other Info the City should be aware of:
. ;Jtvi C
~pplicant Signature
;'I'\"^ '1/
I
/) e ..-' :> f'J, tit' r;>
I ,
r
,-n"l)'" Zj'('lC'.s
~
()
OFFICE USE ONLY
I
./
Community Development I V I Comments
City Administrator I VI
City Clerk 1./1 tjI~ ~
Fire Chief / V1
Police Chief I V(
Public Works Director I I
Public Works Superintendent I ,
Parks Board Approval Required I I
Planning Comm. Appr. Required , ,
City Council Approval Required I I FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25,00 per day
Event Fee
Deposit $250,00
Other Fees:
.
TOTAL FEES
Revised: July 15, 2004
11) *,~ ,.il:'!""
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.
FINAL STRETCH, INC.
P.O. Box 121
Nerstrand, MN 55053
(507) 321-0304
GOPHER TO BADGER 2005 RACE PROPOSAL
TO: City of Stillwater, Washington County Sheriffs, St. Croix County Sheriff - Capt.
Klanderman; St. Joseph's Township; City of Hudson - Dan Roeglin and Sgt. Jenson;
Hudson Township
DATE: Saturday, August 13th, 2005.
TIME: 8:00 AM Start - Registration begins 6:15 AM - Lakefront Park - Hudson.
FROM: Final Stretch, Inc. - Mark Bongers
.
ROUTE: Stillwater / Hudson - Start at the Gasthaus. 8930 Lofton, Go North to
McKusick turn Right or East. Go 2.9 miles to N. Owens turn Right or South. Go.7
miles to Pine turn Left or East (Traffic guards at Olive and Owens - Owens and Pine).
Go ,6 miles to 3rd turn right or south. Go.6 miles to 65th turn left or east. Go.4 miles to
Paris turn south or Right. Follow Paris to Beach, crossover Hwy. 36. Go straight to
Hwy. 21, approximately 4.4 miles to 22nd Street, turn left or east. Go ,6 miles east to
Hwy. 95, crossover Hwy. 95 (Traffic Guards). Go South or right to Rivercrest. Go Left
or East on Rivercrest, follow Rivercrest to 94 bridge.
WISCONSIN/ HUDSON - Follow 94 bridge bike path to 35 bike path to first set of
lights, go left or west, follow bike path to band shell, finish line, 1.7 miles from Park N
Ride in Minnesota to Band Shell in Hudson. Please see map attached.
TRAFFIC CONTROL: We will provide volunteer's to help out with each mile on the
course. The course will be marked and coned to ensure the safety of the runners. We
will abide by all City, County, and State regulations. We would hire two Ramsey County
sheriff deputies to help on the course for the Gopher to Badger. They would lead the
runners and help with traffic control and then be present at the intersection ofHwy 95
and 22nd Street to control traffic and allow runners through the intersection, Minnesota
DOT has been contacted and permits are being issued for controlling this intersection.
LIABILITY INSURANCE: We will provide required insurance and liability coverage
for the Gopher to Badger Event. Additionally, we provide co-insurance to all regulatory
agencies & governmental agencies.
.
RACE SPECIFICATIONS: The staging area for the race will be located at the Hudson
band shell. Busses will pick-up the runners on 2nd street right in front of the bandshell at
7:00 am. Participants will then be bussed to the Gausthaus in Stillwater were they will
begin the race. Race will begin at 8:00 am barring any emergencies or problems. The
race will finish in Hudson at Lake Front Park.
OTHER STAGING INFORMATION: Aid stations will be located off the road at 2.5,
5.0, 7.5, 10, and 12.5 miles throughout the course. Aid stations will include water or
other drinks for the runners. Basic supplies of bandages and communication with the
finish line if there is an emergency \vill be at each aid station. 911 will be notified first in
the case of any emergency.
EVENT SIZE: Approximately 1,000 runners - 100 walkers. BENEFICIARY:
Stillwater football! athletic programs. Hudson Football! athletic programs.
Children's Cancer Research Fund.
MERCHANT BENEFIT: Approximately 750 ~ 1,250 paJ1icipants and families from
the 5 state region will spend the majority of the day in downtown Hudson and along the
course through Stillwater and surrounding areas.
.
.
.
.
.
.
STAFF REQUEST ITEM
I Department: MIS
I
Date: 5/3/05
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Approval to purchase an ID Printer and supplies to make ID cards for Stillwater
employees.
This item was not budgeted for, however the Police, Fire and MIS departments
have sufficient monies in Capital Outlay to pay for this item.
FINANCIAL IMPACT
Cost:
Software & Printer:
Supplies
$2,445.00
546.80
Total:
$2,991.80
ADDITIONAL INFORMATION:
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: ~ /AV'/A )
Rose Holn<a-n~MiS Specialist.
Date: May 3, 2005
.
.
.
r ~. __water
~ ~- ." -;::,,,
.......... \,\
THE B' R' T ~. p ~ CEO F M INN E SOT A J
REQUEST FOR INSTALLATION OF BANNER
1.
.~~~)
x::L6. ~/, (~~
TELEPHONE 4?xJ ---d&J0
APPLICANT
2.
ORGANIZA TION
3.
ADDRESS
4.
ACTIVITY BEING PRO~~ED BY PROPOSE..D BANNERS:
0~~
5.
BANNER LOCATION REQUESTED:
1f1
D
D
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6 DATES TO BE DISPLAYED M~ J - M- ~S; dOO!li-
7. COMPANY INSTALLING BANNER: ,;;,1: ~-"'./) ~
Address 17'-1 I ~/J~~CL'I Lu(jL Phone 71.f7, g](jL{
FOR OFFICE USE ONLY
o City
o MnDOT
Date:
Date:
(Required for Main Street Locations)
Installer verification Date:
BANNER REQUIREMENTS ATTACHED
CITY HALL 21() NORTH FOURTH STIUW;,TE:R. rvmmESOTA 55082 PHONE 612439-6121
j;. . water
-....
-- .~
-
lHl Ilft.lllPl"Cf Df MI,li!NfSDTA.
.
REQUEST FOR INSTAllATION OF BANNER
(FOR NON-PROFIT ORGANIZATIONS ONLY)
1. APPLICANT &rvn
2. ORGANIZATION - x:i6. ~
I
TELEPHONE
3. ADDRESS
~
i3CJ- I;) 7(1
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
iA)fM &
. .--- . . - T-
~ II ~()()~
~ J- -- ) . - ----
5. BANNER LOCATION REQUESTED:
.
o South Main Street at Olive St.*
D North Main Street at Myrtle St.*
i Chestnut Street at Union Alley
*MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6. DATES TO BE DISPLAYED: r1u1; .I~ - $.pi-. ~ / 1--0; do:::;Ij
7. COMPANY INSTALLING BANNER: ~ T ~ S~
I
Address IlLJ} ~#s.+. Lu~L Phone ILl 1- <67L.f'-l
. ,
FOR
D City Date:
D MnDot
Date:
(Required for Main Street Locations; .
Sent to Installer
Date:
.
.
.
MUNICIPAL LICENSE
The CITY OF STILL WATER, a Minnesota municipal corporation ("City") hereby grants
to JEFFREY R. ANDERSON and KATHRYN JULIANNfANDERSON, husband and wife,
their transferees, heirs and assigns ("Licensees"), a License to maintain a fence and light poles
(the "Improvements") on a portion of publicly owned property in the City, in accordance with
and subject to the following terms and conditions:
1. PUBLIC PROPERTY. The "Public Property" is that part of Chestnut Street
adjacent to Lot 10, Block 31, original Town of Stillwater and described on the map attached as
Exhibit "A".
2. USE. The Public Property will be used to benefit the home of the Licensees on
the adjacent parcel that is legally described as Lots 8, 9 and 10, Block 31, original Town of
Stillwater, according to the plat thereof on file and of record in the office of the County
Recorder, Washington County, Minnesota (the "Benefited Property").
3. MAINTENANCE. The Licensees are responsible for all maintenance on the
Public Property.
4. HOLD HARMLESS. In consideration of the issuance of this License, Licensees
agree to release and forever discharge the City of Stillwater, its officers, agents and employees
from any and all claims or causes of action arising from or occurring on the Public Property, and
to defend and indemnify the City from any claim growing out of or occurring on the licensed
property.
5. TERMINATION. This License is non-exclusive and may be terminated by the
City for any reason on 180 days written notice.
6, REMOV AL. Upon termination, the Licensees agree to remove the Improvements
and any other property from the Public Property promptly and without cost to the City or damage
to the Property,
7. ASSESSMENT. If the Improvements or any other property of the Licensees is
not removed within 180 days of termination, the City may remove the property and spread the
costs as a service charge against Licensees' Benefited Property and certify any unpaid charges
for collection with the real estate taxes.
8. RECORDING. This License must be promptly recorded with the Washington
County Recorder.
, {It
IN WITNESS WHEREOF, the City has set its hand and seal thIS J 0 day of
~
,2005.
CITY OF STILLWATER
By:
Jay L. Kimble, Its Mayor
ATTEST:
Diane F. Ward, Its City Clerk
ACCEPTANCE
IN WITNESS WHEREOF, the Licensees have set their hand III acceptance of the
~~ 7h /'1
conditions set forth in this License this / day of /-11',,1
,2005.
LICENSEES:
C::V~/jjU/
J effre1. tAnderson
0:1
12 2~J.~Lt!:.
~ r:~c.j ./
,.{L 1r/&:iM.;(I~)~/I.
,
, /l
1:t~~:{"t-I1/'v'-/1 "
j
Kathryn Juliann~ Aflg~(son
e
1-
- 2 -
.
.
..-.~----.
'J
.
.
.
.
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this day of
2005, by Jay L. Kimble, Mayor and Diane F. Ward, Clerk, for the City of Stillwater.
STATE OF MINNESOTA
Notary Public
)
) ss
COUNTY OF WASHINGTON )
-t~
The foregoing instrument was acknowledged before me this 7 day of
/t..,I7rll , 2005, JEFFREY R. ANDERSON and KATHRYN JULIANN~ ANDERSON,
husband and wife, Licensees.
//'~~
Notary 1iul:51iC
,,~, ,~~~~'IJ,~"",.,..'''".~."",,~
MARK [.( J,il'(
Notor,! l'"':,,,C
State of M''''-, ,.:,,)"', 1
My Commrssl'Y :' ^ l
January 3 I . '.._~..._,J
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EXHIBIT
Ex. A
.
RESOLUTION 2005-94
APPROVAL OF MUNICIPAL LICENSE
NOW THEREFORE, BE IT RESOLVED that the Municipal License between the
City of Stillwater and Jeffery R. & Kathryn Julianne Anderson, as on file with the
City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign
said Agreement.
Adopted by Council this 3rd day of May 2005.
Jay L. Kimble, Mayor
.
ATTEST:
Diane F. Ward, City Clerk
.
.
.
e
~emo
DATE:
April 29, 2005
TO:
Mayor and City Council
Chantell Knauss~
Director of Admmi strati on
FROM:
RE:
Waiver of Garbage Collection Charges
Attached are requests for Waiver of Garbage and Collection Charges for June 1,2005- May 30,
2006 in accordance with City Code Section 30-1, Subd. 9.
Recommendation
Staff recommends the City Council take action to approve waiver of garbage and collection
charges for applications 2004-01 through 2004-02,
APPLICATION NO. 2J%.-91
WAIVER OF GARBAGE AND COLLECTION CHARGES
COUNCIL ACTION FORM
Applicant:
NAME L ill i an Bancroft
ADDRESS 409 Holcombe St. South
Recommended Action:
APPROVE X
DISAPPROVE
REASON FOR DISAPPROVAL
DATE SUBMITTED: ADri 1 29, 2005
.
.
e
.
.
.
APPLICATION NO. 2005-02
WAIVER OF GARBAGE AND COLLECTION CHARGES
COUNCIL ACTION FORM
Applicant:
NAME Joseph Junker
ADDRESS 1220 Fourth Ave. South
Recommended Action:
APPROVE X
DISAPPROVE
REASON FOR DISAPPROVAL
DATE SUBMITTED: Apri 1 29, 2005
.
.
.
STAFF REQUEST ITEM
Department: Parks
Date: 04-27-05
DESCRIPTION OF REQUEST (Briefly outline what the request is)
The City received three quotes for the purchase of a new Smithco 60" lawn sweeper.
Davis Sun Turf
Horst Distributing
United Rentals
$22,575.00
$23,795.00
$24,240.00
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Approve lowest quote of $22,575.00 submitted by Davis Sun Turf.
This item was budgeted under Capital Outlay 2005.
ADDITIONAL INFORMATION ATTACHED Yes
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
I Submitted bY:/- ,~__ _
Date: ~::;kc;--- I
APR.20'2005 09:41 651 484 8257
DAVIS SUN TURF
#3064 P.002/002
3080 Cantllrvillc ROa.
St, Palll. MN 55117.'10
TOLL.FREE 800.592.9513
lOCAL G51-4S~-S411
FAX 651-484-8257
Aprl119,2005
Proposal Prepared For:
City of Stillwater
Thank you for looking to Davis Sun Turf for you're upcoming equipment needs.
Following is tbe pricing for the Smithco sweepsta.r 60 with high lift dump and options.
Smitl,co Sweenstsf 60-
. -
Q 25 hp gas engine
o 60" sweeping width
o Rubber fmger reel w/terrain following head
o 3 en yd hopper
Q Hydraulic high lift dump
o ROPS
$n~7S,OO
.
,Trade yalue-
Jacobson 48" self contained, gtO'LU'ld dump sweeper
($ 500.00)
Qntion~
Dust and dirt filter
$ 402.00
Pricing includes set up, delivery, and will be honored for 45 days. Quoted price does
not include applicable sales tax.. For further information, please contact me at
612-802-3149. Thank you.
Rospectfully~
Tom Fuller
.
.--
JLk IJII T
'..--, ~~I' III
-
- . -- .~~([1~&!AiJI;~.".:-I.LJ~
r', e a
.
04/~~49-9576
JEST. . 1946 \
HORST
DISTRIBUTING, INC.
"'- .,
HORST DIST
PAGE 01/01
QUOTATION
P,Q. Box 110, 444 N. Madison St, Chilton, WI 53014-0110
Phone 800-279-234'
Turf Maintenance Equipment & Supplies
Serving N.E. Wisconsin & Upper Michigan
TO Mr. Tim Thomsen
QUOTE No. 4 2 4 0
4/20/05
DATE
CITY OF STILLWATER
ATTENTION:
Tim
YOUR INQUIRY Verbal
We are pleased to submit the rollowing quotation On our interpretation of your requirements. All quoted prices are sUbject to
change atter 30 Days from date of this quotation. Sales and use tax, where applicable, payable by the Buyer.
We respectfully quote the fOllowing for your consideration...
One (1)
Smitheo SweepStar 60 Riding Sweeper,
25HP Gas Engine, Rubber Finger Head:
SPECIAL PRICE
$23,795.00
.
One (1)
Dust & Dirt Filtration Kit
...................
, . . . . . . . . . . .ADD
$450.00
=.0,8 ChUton
.ERY:
Your Pick up
We appreciate the privilege of quoting on your requirements and hope for
your favorable consideration.
.ERMS;
Net 30 Days
Sincerely,
By
Grant Mortimer. Praaident
.~ United@
'-. Rentals
1380 West County Road C
Roseville, MN 55113
Phone (651) 633-8171
Fax (651) 633-8684
Toll Free (800) 367-9161
PRICE QUOTATION
.
DATE:
4/4/2004
TO:
City of Stillwater
Public works
Attn: Nick
CUSTOMER PHONE #
CUSTOMER FAX #
TERMS: FOB:
SALESMAN:
Carsen
SHIPPED VIA:
THIS IS ONLY A QUOTE AND SUBJECT TO THE CONDITIONS NOTED
QUANTITY DESCRIPTION
1 Smithco Star Sweeper 60 complete
UNIT PRICE
AMOUNT
/
23,795.00
$ 23,795.00 $
optional 19hp liquid cooled diesel
optional dust and filtration system
add
add
$ 5,923.00 $ 5,923.00 /
$ 445,00 $ 445.00
'J.- e-; J, Yf). t9P
.
$ 2,355.50 $ 2,355.50
1 Santamlift Davit system
approx weight 100lbs
50ft cable length
FP27/715SR winch
ACCEPTANCE AND DISCLAIMER OF WARRANTIES
In Accepting this proposal Customer agrees to all Terms and Conditions including Warranty Disclaimers, which were read and understood prior to
Customer acceptance Unless otherwise indicated, the above Equipment is F.OB. factory, plus taxes, and payment net cash on receipt.
This quotation is for information purposes only, and not binding upon Dealer until accepted by the Company. Quotation valid for thirty days.
ACCEPTED
Customer:
By:
Date:
Dealer:
By:
.
.
.
.
S,,'eep Star 60
Key Benefits
Page 1 0[2
s
I
Turf Sweepers
Sweep Star 60
(-) Smithco-exclusive single reel sweeping system is highly efficient and picks up all types of debris.
n Sweeping height is adjustable and sweeping reels ride on castor wheels, which follow all terrain contours
to prevent gouging and scalping, even on wet, uneven turf.
(-) Sweeping reels have serrated, abrasion-resistant fingers, which are easy on all types of turf.
n Specially-designed filtration systems, with washable and replaceable polyester pads, remove 90% of dust
and dirt.
(-) Wide, rib-tread, soft-touch turf tires, on demountable rims.
n Body construction of strong, heavy-gauge, square, structural steel tubing, all electrically welded.
I Sweep Star 60 Specifications*
IModel II
Sweeping
Width
I Design
Power
60G (76-000C)
II
60D (77-1 OOC)
I ~
60 inches (154 em)
II
I ~
Three wheel, tri-cycle configuration
25 hp (19 kW) Kohler Command gasoline
engine; 2-cylinder
19 hp (14kW) Kubota diesel engine; 3-
cylinder
http://www.smitheo.eom/sweepstar60.htm
4/4/2005
S\"eep Star 60
Page2of2
I Traction Drive /I Cessna hydraulic pump driving dual high-efficiency hydraulic wheel motors at rear wheels
II.
Debris Hopper
Capacity
Debris Hopper
Dump
Sweep Head
Engage
Sweeping
Head
ITires II
I Dimensions II
I Weight II
Brakes
I Steering
Electrical
3 cubic yards ( 2.3 cu. m.)
High lift dump 6'4" (193 em); hydraulic operation
Electrical clutch engagement
60" (153 em) wide; belt driven single rotating reel with 116 flexible fingers; adjustable
sweeping height follows terrain on single castor wheel (triple castor wheels optional)
Rear: 24-13.00 x 12 turf Front: 20-1000 x 8
Length: 128" (325 em); Width: 72" (183 em); Height; 68" (173 em)
2,000 Ibs. (910 kg) II 2,100 Ibs. (955 kg)
Ii
I~
Ie
Dynamic braking through the hydraulic traction drive; adjustable, dual 10" (25 em) disc type
parking brake
II Tilt steering wheel; chain and sprocket with 9.3: 1 reduction
I 12 volt, 15 amp charging system; 37 amp battery
(battery not included with ocean or air shipment)
--- -.-------
II Padded, high back, single piece construction; (spring suspension seat optional) I
II Heavy square structural tubing; electrically welded 1-
Illnfinitely variable; forward 0-10 mph (16 kph); reverse 0-3 mph (5 kph) I .
ISeat
I Frame
I Speed
Fluid
Capacities
Debris Hopper
Construction 10 gauge and 14 gauge formed steel panels
I R.O.P,S.
I
Model #76-271
Gasoline or diesel fuel- 5 gallons (19 liters); hydraulic fluid - 8 gallons (30 liters)
If Rollov~rP;~tecti~Syst~;-
ACCESSORIES
Dust and Dirt Filtration System - for air discharge openings (factory or dealer installed)
Model #76-198 Certified R.OP.S.
Model #77-218 Triple Castor Wheel Kit
Model #77 -328 Brush Reel Kit
Model #76-329 Finger Reel Kit
"".
'Specifications subject to change without notice.
Send mail to with questions or comments about this web site.
@ 1997 Smithco, Inc.
Last modified:
2004.
You are visitor number 1 0 11 ~ 8 .
.
http://www.smithco.com/sweepstar60.htm
4/4/2005
.
.
.
5T AFF REQUEST ITEM
I Department: sr c e (I I 'I- \! ~~ LL t~ _R ~t G llZ), I Date: 4 --~ 1 - 05
DESCRIPTION OF REQUEST (Briefly outline what the request is) ."
(0 I:) L(:~-cj\~s~.r--~i'lic3( S kcd--c s~~-fb( -I (:e ~ Cj f,cnv'rh 0 t-
O lLf b(~J SIC ,~I( 11 (S S l(oj, n c; vr og (()/ n SJ J- cJ I $.C _:/.
Re C'ceatlOf1dl SkO.Jll}1' ~~ tR~I(\\i re n lal Sr~dts .~~
'"UOLUcl eLl1ClU) LlSt-c1 .-xr\J( QOc\{110ndl QU':){VfflEI (~,
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request p.nd the proposed source of the funds needed to fund the request)
'l-~o.ckl tlCJ S~j5-trru SOD. 00
f3 (/ ..-") c. -, Y, . ~1 / ',r ..::J.C.JCJ .'"\ F . ~ :::J L.i..1 - c:"
,.
ADDITIONAL INFORMATION ATTACHED Yes \1.
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: JJrJ,d/V<A:!.1
Date:
4-dvl-05
-TI ~~
--
2- 24-05
.
Creative Skate Designs
St. Croix Valley Recreation Center
1675 Market Dr.
Stillwater; MN 55082
Attn: Doug Brady
Dear Doug:
Thank you for speaking with me over the phone the other day and I
appreciate your interest in Riedell rental skates for your facility. Listed on
the following page you will find 2 separate bid proposals for 155 pair of
rental skates as per our discussion. The first bid I have proposed our #850
Soft Series Urn-sex figure skate and our hockey skate. This bid allocates 2/3
to figure skates and 1/3 to hockey skates and should be a good workable
inventory for both learn to skate programs, public sessions and learn to play
hockey programs.
. On the second bid I have proposed our #50 series leather figure skate
in child's, ladies and men's sizes along with boy's and men's hockey skates.
This bid is also broken down 2/3~figure skate and 1/3 hockey skates.
As you will see, bid number #1 is more cost effective and gives you
the same number of overall skates to use. I will send out to you today a
sample of each model skate proposed for your review. All skates are
currently in stock for shipment.
PIe.ase feel free to contact 'myself or our sales representative Andy
Anderson if you have any questions regarding this matter.
.
Sincerely,
~&~~
Riedell Skate Co.
RiedeJl Shoos Il'IC.
122 Cannon RIver Ave. Red Wing, MN 55066
Telephone: 651-388-8251 Fax:: 651-385-5500
Web: www.rle<lelt$katli..S.com
Em"a, customen>9Nkie@rledellskates.com
.
HD Sports North America is a division of Riedell Shoes Inc.
Z'd 6!9l'ON
JNI S30HS ll3031d
Y~dOS:S 900l 'gZ'q8j
.
Rental skate bid proposal for:
St. Croix Valley Rec. Ctr.
1675 Market Dr.
Stillwater, MN 55082
.
BID #1
10 pI. #85 youth Soft Series figure skate @ $49.00/pr.=
2110,2/11, 3/12,3/13
95 pI. #850 Uni-sex Soft Series figure skate @ $49.f)()/pr.=
4/1,4/2, 7/3, 7/4, 9/5, 12/6, 12/7, 12/8,9/9,9110,
4/11.4/12,2/13
21 pI. #42SR boy' s hockey skate @ $59.GO/pI.=
1/8, 1/9;2/10.2/11. 2/12, 2/13,2/1,2/2,213,2/4,3/5
29 pro #45SR men's hockey skate ,@ 62.00/pr.=
4/6,517,5/8,5/9,5/10,3111,1112,1/13
155 pro Shipping via Speedee delivery-
$490.00
$4655.00
$1239.00
$1798,00
$130.00
TOTAL- $8312.00
· Payment terms are net 30 days with approved credit or a 6% discount of
$490.92 available for prepayment of order before shipment.
BID #2
34 pro #250RM child's figure skate @$72.00/pI.=
217,2.18,2/9,2/10,2111, 3/12, 3/13,' 5/1,5/2,8/3
41 pro #350Rm ladies figure skate @ $82.00/pr.=
8/4,8/5, 8/6, 7/7, 6/8, 3/9, 1/10 '
30 pro #450RM men's figure skate @ $82.00/pr.=
2/4,3/5, '3/6,3/7,5/8,5/9,5110,2111, 1112, 1/13
21 pI. #42SR boy's hockey skate @ $59.00/pr.=
1/8, 1/9,2110,2/11,2/12,2/13,211,2/2,2/3,2/4,3/5
29 pro #45SR men's hockey skate @ $62.00/pr.=
4/6,5/7,5/8,5/9,5110,3/11, 1/12, 1/13 ,
155 pI. shipping via Speedee Delivery-
$2448.00
$3362.00
$2460.00
$1239.00
$1798.00
$130.00
TOTAL- $11,437.00
· Payment tem1S are net 30 days with approved credit or a 6% discount of
$678.42 available for prepayment of order before shipment.
.
8 'd 619 'OH
~H~ 1 S 30 H S 1130 3 I ~ rl d 0 8 : S gOO Z 'ijG' q e :J
.
.
.
,--- . "_0 "_" "_" '_' ,- '"- '_"' '_'-"_--.i.-L- - ...I... -'- ...I.... - _"".). I i '_') "0_0" I J. '--''--'....,', It L....;'
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T"~ UIATHPUn OF M,;;;;ESOH ~
APPLICATION FOR TEMPORARY LIQUOR LICENSE
TO DISPENSE a.2 PERCENT MALT LiQUOR
1. Applicant: . ~ . I\~<~\ ',_~u (~:Jlc\~L'" L'V~ l4J-=.C"--'
(Must be club or charitable, religiol!s or non-profit organization)
2. Location: .. .. ~.~~ '-~. g.b,~ __ ,:-~'flt ''''ik'\-{ \/ I A-{ 11-
3. Event:.~'Yi I A ~~( /~4-\ ~~1~~:.
(Must be a convention, banquet, conference, rneeting, or soda! affair),
4. Organization permitted to use premises: ~~76.^,*-./ G'\, <--. t4:.)oV{/
5. Dates requested: S&;\C\'~Vi' ~~t \ l !~DOC
'. ) , t' ~.
6, Hours of operation: I t (\.J\/\. Lf-JJ/l \
Dated:A1JY. ;{S \'-~f D~_ r(~' ,Jol\.1'- L~/ ~l-ljV
Applicant (Print)
SignaturE:
O~~;i_!':~~llf~ Cl~LLL,d~
\ l tJalliL\..4l1~i,
If).~ ~. slli ~~. ~~l' 1)~tL~t f HI'-
Address
b9 - 4?:)C) - 1~'1 D
Telephone
FEE: $25.00 per day
Return application & fee to: City Clerk
City of Stillwater
216 N 4th Street, Stillwater, MN 55082
Fax: 651-430-8809
Telephone: 651-430-8800
Council approval required.
.
.
.
RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED
PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER;
ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the
City) as follows:
1. Recitals.
a. The Internal Revenue Service has issued Section 1.103 -18 of the Income Tax
Regulations (the Regulations) dealing with the issuance of bonds, all or a portion
of the proceeds of which are to be used to reimburse the City for project
expenditures made by the City prior to the time for the issuance of the bonds.
b. The Regulations generally require that the City make a prior declaration of its
official intent to reimburse itself for such prior expenditures out of the proceeds of
subsequently issued borrowing, that the borrowing occur and the reimbursement
allocation be made from the proceeds of such borrowing within one year of the
payment of the expenditure or, if longer, within one year of the date the project is
placed in service, and that the expenditure be a capital expenditure.
c. The City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified.
2. Official Intent Declaration.
a. The City proposes to undertake the following projects described on Exhibit A
attached hereto.
b. Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the
transition provision of Section 1.103-18(1)(2) of the Regulations or (iii)
expenditures constituting of preliminary expenditures as defined in Section
1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as
identified on Exhibit A have heretofore been made by the City and no
expenditures will be made by the City until after the date of this Resolution.
c. The City reasonably expects to reimburse the expenditures made for the costs of
the designated projects out of the proceeds of the debt (the Bonds) to be
incurred by the City after the date of payment of all or a portion of the costs. All
reimbursed expenditures shall be capital expenditures as defined in section
1.150-1 (h) of the Regulations
d,
This declaration is a declaration of official intent adopted pursuant to Section 1. .
103-18 of the Regulations.
3. Budqet Matters. As of the date hereof, there are no City funds reserved, allocated on a long
term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a
long term basis or otherwise set aside) to provide permanent financing for the expenditures
related to the projects other than pursuant to the issuance of the Bond. This resolution,
therefore, is determined to be consistent with the City's budgetary and financial
circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
meaning and content of the Regulations.
4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City. This resolution shall be available for inspection at the
office of the city clerk at the City Hall (which is the main administrative office of the City)
during the normal business hours of the City on every business day until the date of
issuance of the bonds.
5. Reimbursement Allocations. The City's financial officer shall be responsible for making the
reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount for proceeds of the Bonds to reimburse the source of temporary
financing used by the City to make payment of the prior costs of the projects. Each
allocation shall be evidenced by an entry on the official books and records of the City
maintained for the bonds, shall specifically identify the actual prior expenditure being .
reimbursed or, in the case of reimbursement of a fund or account in accordance with
Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be
effective to relieve the proceeds of the bonds from any restriction under the bond resolution
or other relevant legal documents for the Bonds, and under any applicable state statue,
which would apply to the unspent proceeds of the Bonds.
Adopted this 3rd day of May 2005
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
EXHIBIT A
2005 Street Improvements (Project No. 2005-02) $1,341,516.00
.
.
.
~e~no
DATE:
April 29, 2005
TO:
Mayor and City Council
Chantell Knauss ~
Director of Administration
FROM:
RE:
Amendment to Personnel Policy Section 8-4
It is proposed that the City's Personnel Policy be amended to include the following text under
Section 8-4, Severance Pay:
Full-time employees of the Police Department that retire after twenty (20) years of continuous
service as a fully commissioned Police Officer will receive their service weapon at retirement,
provided that the weapon was the original weapon issued at the time of hire and is no longer in
active use by the Department
Recommendation
Staff recommends the City Council approve the attached Resolution approving the Amendment
to the Personnel Policy.
RESOLUTION 2005-96
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AMENDING SECTIONS 8-4
OF THE PERSONNEL POLICY
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that Sections 8-4
Severance Pay of the Personnel Policy shall be amended to read as follows:
SECTION 8-4 SEVERANCE PAY
Employees with a minimum of ten (10) years of service in a regular full-time or part-time
position, who retire and are eligible to receive PERA retirement benefits shall receive
one-half of unused sick leave benefits, up to a maximum of eIght hundred (800) hours
pay.
In the event of an employee's death while still employed by the City, the surviving
spouse, or if no surviving spouse, minor children, if any, shall be entitled to such
severance pay in the same amount, as stated above, as though such employee had retired,
provided that the employee had a minimum of ten (10) years of service in a regular full-
time or regular part-time position, and was a participate in the PERA pension program.
In no event shall such death benefit exceed four hundred eighty (480) hours. A minor
child is a child under 18 years of age.
Sick leave used and not replenished during the employment period shall be subtracted .
from the sick leave benefit schedule to arrive at unused sick leave balance.
Full-time employees of the Police Department that retire after twenty (20) years of
continuous service as a fully commissioned Police Officer will receive their service
weapon at retirement, provided that the weapon was the original weapon issued at the
time of hire and is no longer in active use by the Department.
In all other ways, the City's Personnel Policy shall remain in full force and effect.
Adopted by the City Council this 3rd day of May 2005.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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\1emo
DATE:
April 29, 2005
TO:
Mayor and City Council
Chantell Knauss ~
Director of Administration
FROM:
RE:
Improvement of Police Department Garage Service Door
II .
Back2round
The service door of the Police garage is the original door from the City Hall's 1966 construction.
The door is substandard in size, only 30" wide. The door and lock mechanism have not been
functioning well. This service door is the Police Department's primary entrance for Officers
from the squad car into the office area,
Attached for your consideration is a bid from Chris Amdahl Locksmith with three (3) possible
solutions to improve the garage service door. After discussing the options with Chief
Dauffenbach, staff recommends Option 3 at a cost of $5,192. Please note that none of the
options include locks or hardware for the new door. Therefore, staff is requesting an additional
$308 for a new lock once the door is installed. The total request is for $5,500.
This item was not included in the 2005 Capital Outlay Budget. However, in discussing the
situation with Finance Director, Harrison, she said the additional expenditure will not unduly
strain the budget.
Recommendation
Staff recommends the City Council authorize expenditure of Capital Outlay funds in the total
amount of $5,500 for the improvement of the Police Department garage service door and locks.
APR-28-2005 08:46 PM
Chris Amdahl Locksmith, Inc.
P.O. Box 245
Stillwater, MN 55082
(651) 439-6926
City of Stillwater
Attn: Chantell
Fourth Street
Stillwater, MN 55082
RE: police Department
Dear Chantel1:
Please review the following bid.
Ootion 1 Remove existing door and blank. Replace with new insulated
steel door with one single bore. $2,099.00
Qotion 2, Remove existing door and garage door. Install new 36" steel
insulated door and frame. Install new 14' insulated garage door/reset door
opener. $7,281.00
Oution 3 Cut new opening in wall east of garage door. Install new
36" x 84" steel insulated door system. $5,192.00
Bid also includes, with all options, replace paint and clean/remove debris.
Bid does not include any applicable sales tax or locks, IQ(~ksets/hardware.
Please contact me if you should have any questions.
Sincerely,
/.....),
~~-~,-
Chris B. Amdahl.
Chris Amdahl Locksmith, Inc.
LOUHIDr-J:
R:x: T I ME 04/28' 05 07: 56
P.02
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STAFF REQUEST ITEM
eEPARTMENT: PlanUCity Hall
DATE: April 29, 2005
DESCRIPTION OF REQUEST (Briefly outline what the request is):
Request for unbudgeted capital funds for the improvement of the Police Department garage service door and lock
mechanism.
Cost: $5,500
elNANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
ADDITIONAL ITEMS ATTACHED:
YES X
NO
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED
COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
SUBMITTED BY
Chantell Knauss, Director of Administration
DATE: April 29, 2005
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Vellorandum
To:
From:
Date:
Mayor and City Council
Diane Ward, City Clerk
4/27/2005
Subject:
NEW ON SALE LIQUOR LICENSE FOR MARX WINE BAR &
GRILL
As required, a public hearing must be held for the issuance of new liquor licenses.
Mark Hanson has submitted a liquor license application to upgrade to an On-Sale
Liquor License from a Wine & Strong Beer liquor license located at 241 South Main
Street.
Approval for the license should be contingent upon approval by Police, Finance,
Fire, Building Departments and Minnesota Liquor Control.
ACTION REQUIRED:
If Council desires to issue a new Off-Sale liquor license they should pass a motion to adopt
Resolution No. 2005- APPROVING ON-SALE LIQUOR LICENSE FOR B.A
MENSCH, INC., DBA: MARX WINE BAR & GRILL
APPROVING ON-SALE LIQUOR LICENSE FOR B.A. MENSCH, INC., DBA:
MARX WINE BAR & GRILL
WHEREAS, an application has been received for a new On-Sale Liquor License
for B.A. Mensch, Inc., DBA: Marx Wine Bar & Grill located at 241 South Main
Street; and
WHEREAS, a public hearing on the new liquor license was held on May 3, 2005;
and
WHEREAS, all required forms have been submitted and fees paid.
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater,
Minnesota, hereby approves the issuance of a new On-Sale liquor license
conditioned upon approval by Police, Fire, Building Inspection and Finance
Departments, and Minnesota Liquor Control.
Adopted by Council this 3rd day of May, 2005
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
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RESOLUTION RECITING A PROPOSAL FOR
A REVENUE PROJECT GIVING PRELIMINARY
APPROVAL TO THE PROJECT PURSUANT TO THE MINNESOTA
MUNICIP AL INDUSTRIAL DEVELOPMENT ACT
AUTHORIZING THE SUBMISSION OF AN APPLICATION
FOR APPROVAL OF SAID PROJECT TO THE
MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT
AND AUTHORIZING THE PREPARATION OF
NECESSARY DOCUMENTS AND MATERIALS
IN CONNECTION WITH SAID PROJECT
(STILLWATER MEDICAL GROUP PROJECT)
WHEREAS, pursuant to Minnesota Statutes, Sections 469.152 through469.1651,
as amended (the "Act"), the City of Stillwater, Minnesota (the "City") is authorized to issue
revenue bonds for the purpose of financing real and personal property whether or not now in
existence, which property is used or useful in connection with revenue producing enterprise,
whether or not operated for profit; and
WHEREAS, in enacting the Act, the Legislature found that the welfare of the
State of Minnesota requires the active promotion, attraction, encouragement and development of
economically sound industry and commerce to prevent, as far as possible, the emergence of
blight and areas of chronic unemployment and to prevent economic deterioration; and the
welfare of the state requires the provision of necessary medical and health care facilities to the
end that adequate health care services be available at reasonable costs; and
WHEREAS, other factors necessitating such active promotion and development
of medical and health care facilities within the City and surrounding area are the increasing
concentration of population in the metropolitan area, and the steady and rapid increase in the cost
of health care services required to meet the needs of the population; and
WHEREAS, Stillwater Medical Group, a Minnesota nonprofit corporation (the
"Company") has proposed that the City issue health care facility revenue bonds in the
approximate principal amount of $35,000,000 (the "Bonds") to finance the acquisition of a
leasehold interest in land located at 921 Greeley Street South, and the existing medical clinic
building and equipment located thereon, and the acquisition of land and the existing medical
clinic building and equipment located at 1500 Curve Crest Boulevard, and the construction of an
approximately 90,000 square foot expansion thereto (collectively the "Project"); and
1759627vl
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WHEREAS, the City, pursuant to Minnesota Statutes, Section 469,154,
subdivision 4, published a Notice of Public Hearing on the proposal of the Company that the
City finance the Project, a copy of which is on file in the office of the City
Administrator/Treasurer along with proof of publication; and
WHEREAS, the City conducted a public hearing pursuant to said Notice of Public
Hearing this same date at which hearing all persons who appeared were given an opportunity to
express their views with respect to the proposal, and the notice, publication and hearing are
hereby in all respects approved; and
WHEREAS, the Company's proposal calls for the City to loan the proceeds
realized upon the sale of the Bonds to the Company pursuant to a revenue agreement wherein the
Company will be obligated to make payments at the times and in the amounts sufficient to
provide for the prompt payment of principal of, premium, if any, and interest on the Bonds and
all costs and expenses of the City incident to the issuance and sale of the Bonds; and
WHEREAS, the undertaking of the proposed Project and the issuance of the
Bonds to finance the cost thereof will further promote the public purposes and legislative
objectives of the Act by the continuation of the health care operations of the Company in the
City area; and
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WHEREAS, neither the full faith and credit of the City will be pledged to the
Project or for the payment of the principal of, premium, if any, and interest on the Bonds;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater, Minnesota:
1. The issuance by the City of the Bonds pursuant to the Act, in an approximate
aggregate principal amount of$35,000,000 to finance the costs ofthe Project, all as referred to
above, is hereby authorized and approved by the City, subject to the approval of the Project by
the Minnesota Department of Employment and Economic Development ("DEED") under the
Act, and to the agreement of the City, the Company and the original purchaser or purchasers of
the Bonds on the terms and conditions on which the Bonds will be issued, sold and secured.
2. On the basis of information available to this City Council it appears, and the City
Council hereby finds, that the Project constitutes properties, real and personal, used or useful in
connection with one or more revenue producing enterprises engaged in providing health care
services within the meaning of Subdivision 2(d) of Section 469.153 of the Act; that the Project
furthers the purposes stated in Section 469.152 of the Act; that the availability of financing under
the Act and the willingness of the City to furnish such financing will be a substantial inducement
to the Company to undertake the Project, and that the effect of the Project, if undertaken, will be
to assure that adequate health care services will be available to, among others, the residents of
the City a reasonable cost.
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1759627v 1
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. 3. In accordance with Subdivision 3 of Section 469,154 ofthe Act, the City
Administrator/Treasurer is hereby authorized and directed to submit the proposal for the Project
to DEED and to request its approval, and the other officers, employees and agents of the City are
hereby authorized to provide DEED with such preliminary information as it may require.
4. The Company has agreed and it is hereby determined that any and all costs
incurred by the City in connection with the financing of the Project whether or not the Project is
carried to completion and whether or not the Project is approved by DEED will be paid by
Company.
5. Briggs and Morgan, Professional Association, acting as bond counsel, is
authorized to assist in the preparation and review of the necessary documents relating to the
Project, to consult with the City, the Company, the original purchaser or purchasers ofthe
Bonds, and their respective attorneys, as to the maturities, interest rates and other terms and
provisions ofthe Bonds and as to the covenants and other provisions of the revenue agreement
and other necessary documents and to submit such documents to the Board for final approval.
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6. Nothing in this resolution or in the documents prepared pursuant hereto shall
authorize the expenditure of any municipal funds on the Project other than the revenues derived
from the Project or otherwise granted to the City for this purpose. The Bonds shall not constitute
a charge, lien or encumbrance, legal or equitable, upon any property or funds ofthe City except
the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any
liability thereon. The holder of the Bonds shall never have the right to compel any exercise of
the taxing power of the City to pay the outstanding principal on the Bonds or the interest thereon,
or to enforce payment thereof against any property of the City. The Bonds shall recite in
substance that the Bonds, including interest thereon, are payable solely from the revenue and
proceeds pledged to the payment thereof. The Bonds shall not constitute a debt of the City
within the meaning of any constitutional, or statutory or charter limitation.
7. The adoption of this resolution by the City does not constitute a guarantee or a
firm commitment that the City will issue the Bonds as requested by the Company. The City
reserves the right, in its sole discretion, to withdraw from participation and accordingly not issue
any Bonds to finance the Project at any time prior to the adoption ofthe final resolution
authorizing the issuance of such Bonds should the City so determine.
Adopted by the City Council of the City of Stillwater, Minnesota, this 3rd day of
May, 2005.
Jay L. Kimble, Mayor
Attest:
. Diane F. Ward, City Clerk
1759627vl
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MEMORANDUM
TO:
Mayor and City Council
Shawn Sanders, Assistant City En'i~r .
FROM:
DATE:
April 26, 2005
RE:
Public Hearing for the Pine Street Concrete Rehabilitation Project
Project 2003-14
DISCUSSION
The Public Hearing for the Pine Street Concrete Rehabilitation Project is scheduled for
Tuesday, May 3,2005 at 7:00 p,m. Attached is a copy of the feasibility report, and the
Public Hearing Notice that was sent to the affected property owners. This project would
rehabilitate the existing concrete surface on Pine Street from Stillwater Boulevard to Seeley
Street. Work includes crack and joint repair, panel replacement, sidewalk and driveway
replacement. The cost of the project is estimated at $183,656.90. The proposed assessment
rate is $3575.06 and $1787.53 for an interior lot and comer lot respectively. This generates
$46,4 7 5.78 in assessments. Municipal State Aid Funds would pay the remaining share of the
costs. The proposed project would be assessed over a ten-year period at 5% interest rate.
RECOMMENDATION
Staff recommends that Council hold the required Public Hearing, consider the proposed rate
for the improvement and if Council desires, pass a resolution ordering the improvement and
directing the engineer to prepare plans and specifications.
ACTION REOUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2005- ORDERING IMPROVEMENT AND PREPARATION
PLANS & SPECIFICATIONS FOR THE PINE STREET CONCRETE
REHABILITATION PROJECT (PROJECT 2003-14).
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ORDERING IMPROVEMENT AND PREPARATION OF
PLANS & SPECIFICATIONS FOR THE
PINE STREET CONCRETE REHABILITATION PROJECT
(PROJECT 2003-14)
WHEREAS, a resolution ofthe City Council adopted on AprilS, 2005 fixed a date for a
council hearing on the proposed Pine Street Concrete Rehab project at locations on Pine the City;
and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 3rd day of May 2005, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1.
Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
Such improvement is hereby ordered as proposed in the council resolution adopted
the 3rd day of May 2005.
City of Stillwater Engineering Department is hereby designated as the engineer for
this improvement. They shall prepare plans and specifications for the making of such
improvement.
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2.
3.
Adopted by the Council this 3rd day of May 2005.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
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. MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders L.jy
Assistant City Engineer
DATE: March 31, 2005
SUBJECT: Pine Street Concrete Rehabilitation Project
Project 2003-14
DISCUSSION
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At the last City Council meeting, Council ordered a feasibility study to rehabilitate the
existing concrete pavement on Pine Street. Pine Street from Olive Street to Seeley Street
was constructed back in 1967. The existing street section consists of 6 inches of non-
reinforced concrete pavement with 4 inches of Class 5 aggregate base and an integrant
curb. The street is basically 40 feet wide but narrows down to 25 feet between Pine Tree
Trail and Seeley Street and widens up at the intersection of Seeley Street. There has been
no major repair on Pine Street since it was originally constructed and maintenance
consists of filling in the deteriorated areas with asphalt.
Along the length of the project, the longitudinal joints appear to be in good condition.
Most of the deterioration is occurring in the transverse joints (perpendicular to the
centerline), at the east end ofthe project and mid-panel cracking in various locations, in
particular at the southeast comer of the Pine Tree trail intersection a few panels have
heaved up and should be replaced. There are few locations where the curb and sidewalk
is deteriorated. The surface of the concrete pavement has worn over the years and the
exposed polished aggregate does not offer any skid resistance to stopping vehicles in
adverse weather conditions.
PROPOSED PROJECT AND COSTS
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It is proposed to repair all joints, panels, integrant curb, and sidewalks that are
deteriorated or damaged. In addition, all driveway entrances would be replaced. Joint and
panel repairs would conform to Mn/DOT Pavement Rehabilitation Standards. These
include four different categories of repair types: Type A repair, includes transverse and
longitudinal joint repair and crack repair, Type B repairs, shallow surface repairs, Type C
repairs, small, full depth repairs and Type D repairs which is full depth concrete
pavement replacement. Once the repairs are completed, the entire pavement section
would be milled or profiled. A profile machine would grind the concrete to "rough" the
surface to restore skid resistance and would also create a uniform surface.
A preliminary investigation of this section of road was done to come up with a projected .
cost. Costs include 10% for construction contingencies and 25% for administration and
engineering, The total estimated project cost is $183,656.97.
PROJECT FINANCING
It is proposed to assess a portion of the costs of the concrete rehabilitation to the property
owners on Pine Street. There are 18 properties affected by the proj ect. If the City were to
employ a unit assessment on this project the assessment rate for an interior lot on Pine
Street would be $7063.73 per lot and a comer lot would have an assessment of$3531.86
per lot. Since this section of Pine street is in an unique situation where the street is
concrete and costs for a concrete rehabilitation is considerably higher than that of a
rehabilitation on a asphalt paved street, it proposed that the assessment rates for Pine
Street be similar to that of an asphalt paved street. One similar project that the City has
now is the Deer Path neighborhood. Generally, this project is defined as rehabilitation
project. It is proposes that the assessment rates for the Deer Path be used for Pine Street.
These rates are $3575.06 and $1787.53 for a comer lot. ill comparison, the assessed cost
for street reconstruction on Fifth Street came to $5892 and $2946. By using these rates
there would be $46,475.78 generated from assessments. The remaining amount or
$137,181.19 would be paid for through Minnesota State Aid Funds.
This project would be combined with a concrete rehabilitation on Myrtle Street and
would be scheduled for construction this summer.
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RECOMMENDATION
Since this project is both technically and financially feasible, it is recommended that
Council approve the feasibility report and order a Public Hearing for May 3,2005 for the
Pine Street Concrete Rehabilitation (Project 2003-14)
ACTION REOUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2005- RESOLUTION RECEIVING REPORT AND CALLING
HEARING ON PINE STREET CONCRETE REHABILITATION PROJECT
(PROJECT 2003-14)
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Phone (651) 430-6875
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THE BIRTHPLACE OF MINNESOTA ~
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April 8, 2005
Subject: Public Hearing on Pine Street Concrete Rehabilitation Project
(Project 2003-14)
Dear Property Owner:
Attached you will find a Public Hearing Notice officially notifying you of the Public Hearing scheduled
for May 3,2005 at 7:00 p.m. the City Hall Council Chambers. The purpose of this hearing is to discuss
possible street, curb and sidewalk and driveway improvements on the following streets: West Pine Street
from County Road 5 to South Seeley Street.
You are receiving this letter because your property is within the improvement area. The improvement
would consist of rehabilitating the concrete pavement, repairing concrete curbs, sidewalks and
driveways. The estimated cost ofthe project is $183,656.87.
Approximately 25% of the project will be assessed to the property owner. An estimated assessment cost
of per lot would be $3575.06 for an interior lot and $1787.53 for a comer lot.
.
The hearing for this proposed project is your opportunity to gain additional information about the project
and voice your comments prior to the Council making a final decision on whether to proceed with this
project. You may participate in the hearing by attending and voicing your comments or by sending a
letter to the Council prior to the meeting. Should you have any questions regarding the project prior to
the hearing, you may reach me by phone at (651) 430-8835.
Sincerely,
V! ~
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Shawn Sanders, PE
Assistant City Engineer
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CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
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THE BIRTHPlACE OF MINNESOTA J
NOTICE OF PUBLIC HEARING FOR
PINE STREET CONCRETE REHABILITATION PROJECT
PROJECT 2003-14
April 8, 2005
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082
at 7:00 p.m. or as soon as possible thereafter, on Tuesday, May 3,2005, to consider the
rehabilitation of street, curb and gutter, and sidewalk improvements for Pine Street.
The area proposed to be assessed for such improvement is properties abutting Pine Street from
County Road 5 to South Seleey Street. The estimated cost of the improvements is $183,656.97. A
reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as
desire to be heard with reference to the proposed improvement will be heard at this meeting.
Diane Ward
City Clerk
Published in Stillwater Gazette on April 15th and April 22nd, 2005.
CITY HALL: 216 NORTH FOURTH STilLWATER, MINNESOTA 55082 PHONE: 651-430-8800
. 4/26/05
Subject: Pine Street Concrete Rehabilitation Project
Dear City of Stillwater:
My name is Sarah Harvieux, and I am a property owner within the proposed
improvement area. I would like to object to the proposed assessment amount of
$3575.06. Thank you for your consideration.
Sincerely,
:'! /"-, 'I .....,.: -", l ~
,), ',jL'V>_<-L Ic.! n.. <L J.c"--<-1--~~
Sarah M. Harvieux
1911 W. Pine St.
Stillwater, MN 55082
651-216-6125
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MEMORANDUM
TO:
Mayor and City Council
Shawn Sanders, Assistant City Engin5r~
FROM:
DATE:
April 26, 2005
RE:
Public Hearing for the Boutwell Road Improvement Project
Project 2005-05
DISCUSSION
The Public Hearing for the Boutwell Road Improvement Project is scheduled for Tuesday,
May 3,2005 at 7:00 p.m. Attached is a copy of the feasibility report, and the Public Hearing
Notice that was sent to the affected property owners. This project would reconstruct
Boutwell Road from Myrtle Street to Creekside Crossing to an urban section with curb and
gutter, storm sewer and bituminous trail. Sanitary sewer and water main would also be
installed for future developable areas. The cost of the project including sewer and water
main is $2,084,184. The street improvements amount is $1,245,000. It is proposed to assess
seven properties along Boutwell Road at a rate of $5,892.13 per lot. This generates
$35,454.78 in assessments toward the street cost. Municipal State Aid Funds would pay the
remaining share of the street cost. The proposed project would be assessed over a ten-year
period at 5% interest rate.
RECOMMENDATION
Staff recommends that Council hold the required Public Hearing, consider the proposed rate
for the improvement, if Council desires, pass a resolution ordering the improvement and
directing the engineer to prepare plans and specifications.
ACTION REOUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2005- ORDERING IMPROVEMENT AND PREPARATION
PLANS & SPECIFICATIONS FOR THE BOUTWELL ROAD IMPROVEMENTS
(PROJECT 2005-05).
ORDERING IMPROVEMENT AND PREPARATION OF
PLANS & SPECIFICATIONS FOR THE BOUTWELL ROAD PROJECT
(PROJECT 2005-05)
WHEREAS, a resolution of the City Council adopted on April 19, 2005 fixed a date for
a council hearing on the proposed Boutwell Road project at locations on Boutwell Road; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 3rd day of May 2005, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1.
Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
Such improvement is hereby ordered as proposed in the council resolution adopted
the 3rd day of May 2005.
City of Stillwater Engineering Department is hereby designated as the engineer for
this improvement. They shall prepare plans and specifications for the making of such
improvement.
2.
3.
Adopted by the Council this 3rd day of May 2005.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Shawn Sanders, Assistant City Engineer
DATE:
April 5,2005
RE:
Boutwell Road Improvements Feasibility Study
Project (2005-05)
DISCUSSION
Up until 2001, most of Boutwell Road was in Stillwater Township, the only portion that was in
the City of Stillwater was a section 1000 feet north of Myrtle Street. Boutwell Road was
annexed into the City from Stillwater Township in 2001. It was planned back then that Boutwell
Road would serve as a minor collector route for future development in the western part of the
City. Because ofthis, Boutwell Road was designated as a Municipal State Aid (MSA) Street and
became eligible for the City to receive funding from the State for future improvements.
Boutwell Road in its current condition is a 20-foot wide rural road, probably designed to
township standards of a 5-ton road. There is no storm sewer system along Boutwell Road and
runoff is mainly conveyed through ditches. Sanitary sewer and water are available on each end
of the project.
For this report it is proposed to upgrade Boutwell Road from Myrtle Road (CR 12) to Creekside
Crossing, approximately 3700 feet. A new road with storm sewer and an eight-foot trail is
proposed. In addition to the street work, it is necessary to extend sanitary sewer and water main
along Boutwell Road to serve the area between Boutwell Road and CR 12 where future
development is proposed.
Street Construction
It is proposed to widen Boutwell Road to be 26 feet wide with curb and gutter. The road would
be designed to MSA standards, which includes a 9-ton pavement section. The pavement section
would consist of five inches of bituminous, eight inches of aggregate and two feet of granular
material. Since the new curb and gutter will eliminate the ditch system, a storm sewer system
will need to be constructed to convey runoff effectively. An eight-foot bituminous trail is
proposed for the north side of Boutwell Road the entire length. When roads are constructed it is
common practice to put the center of the road in the center of the right-of-way. With the
construction of the trail, space is limited on the north side of the right-of-way to work with the
existing terrain, It is proposed to shift the center of the road to be five feet south of centerline.
This allows more room to match the existing grade and have less retaining walls on the project.
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As part ofthe construction, the city would be working with the Washington County
Transportation Department on improvements at the intersection of Boutwell Road and County .
Road 12.
Estimated cost for the street, storm sewer and trail construction is $1,245,000.00.
Sanitary sewer
As part of street improvement project on Boutwell Road it is proposed to extend city sanitary
sewer. This is necessary to serve future developable area that is scheduled for annexation in the
upcoming years. Sanitary sewer would be extended from the existing sanitary sewer main at the
intersection of Boutwell Road and Creekside Crossing. This extension would potentially serve
the entire area east of Minar Avenue in between Boutwell Road and Myrtle Street. The new
eight-inch sanitary line would be a gravity flow system but because of the depth ofthe sewer,
averaging over 30 feet deep and the limited right-of way, makes it difficult and costly for an
open trench installation. It is suggested that directional bore techniques be used to install this
sanitary sewer main. Sanitary services would be installed from the manholes to serve existing
properties along Boutwell Road.
Estimated cost for the sanitary sewer main is $556,884.00.
Water Main
Installing a new water main on Boutwell Road not only would provide city water to the .
annexation area, it also would provide a link to the City of Stillwater's water distribution system
by providing better water pressure to the annexation area. An eight-inch main would be installed
from Boutwell Place to Neal Avenue. From Neal Avenue, a 12-inch main would be installed to
Creekside Drive and then would allow for an extension further west to the Settlers Glen
Development. Along with the water main, hydrants and water services would be installed.
Estimated cost for water main is $231,300.
PROJECT FUNDING
A summary ofthe project is shown below:
Street Constrcution
Sanitary Sewer
Water Main
$1,245,000.00
$ 556,884.00
$ 231.300.00
TOTAL PROJECT
$2,033,184.00
It is proposed to assess a portion of the street cost to the property owners along Boutwell Avenue
that live in the City of Stillwater. There are ten properties that front to Boutwell Road, but three
properties are in a unique situation where their properties have double frontage (front and back)
on two city streets (2 on Mallard Court and one on Boutwell Court). It is proposed that these .
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three properties not be included in the assessments since they will be included on future street
improvement projects. The remaining properties would be assessed on a per unit basis. A unit
cost amount for Boutwell Road amounts to $6803.20 per lot. In comparison for the 2005 Street
Reconstruction Project, the unit assessment was $5892.13. This road section is constructed to
different standards than the city normally requires (9-ton MSA road vs. 7-ton City road), it is
proposed that the $5892.13 assessment rate be used. This would generate $35,454.78 in
assessments toward the street cost. The remaining portion or $1,209,545.22 would be paid
through Municipal State Aid funds.
Sanitary sewer and water main is being installed primarily for the benefit ofthe undeveloped
properties south of Boutwell Road. It is proposed that the entire cost of the sanitary sewer and
water be charged to this area in the form of a trunk fee when the property is developed. In
looking at the area there appears to be 50 acres of developable land. At a cost of $788, 184.00 the
cost per acre would be $15,763.60. This amount is only estimated and probably would change at
a later date when the area is closely looked at.
Project funding
Street Assessment (7 properties)
MSA funds
Trunk Area Fees
$ 35,454.78
$1,209,545.22
$ 788.184.00
Total Project
$2,033,184.00
RECOMMENDATION
Since the project is both technically and financially feasible, it is recommended that council
approve the feasibility study for the Boutwell Road Improvements and call for a hearing.
ACTION REOUIRED
If Council concurs with the recommendation they should pass a motion adopting Resolution No.
2005- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON THE
BOUTWELL ROAD PROJECT (PROJECT 2005-05).
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TH~RTHPLACE OF MINNESOTA i)
April 21, 2005
Subject: Boutwell Road Improvements
(Project 2005-05)
Dear Property Owner:
Attached you will find a Public Hearing Notice officially notifying you of the Public Hearing scheduled
for May 3,2005 at 7:00 p.m. the City Hall Council Chambers. The purpose ofthis hearing is to discuss
possible street, storm sewer, water main, sanitary sewer trail improvements on the following street:
Boutwell Road from Myrtle Street to Creekside Crossing
You are receiving this letter because your property is within the improvement area. The improvement
would consist of reconstructing Boutwell Road from a rural road to an urban road with curb and gutter,
storm sewer, and bituminous trail. Sanitary sewer and water main is also included in the project but not
part of the improvement costs to your property. The estimated cost of the entire project is $2,033,184.00.
It is proposed that a portion of the project be assessed to your property. The assessment rates for this
project would be $5892.13 for an interior lot and $2946.07 for a comer lot. This amounts to $35,454.78
in assessed cost to the property owners.
The hearing for this proposed project is your opportunity to gain additional information about the project
and voice your comments prior to the Council making a final decision on whether to proceed with this
project. You may participate in the hearing by attending and voicing your comments or by sending a
letter to the Council prior to the meeting. Should you have any questions regarding the project prior to
the hearing, you may reach me by phone at (651) 430-8835.
Sincerely,
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Shawn Sanders, PE
Assistant City Engineer
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
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THE BIRTHPLACE OF MINNESOTA J
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NOTICE OF PUBLIC HEARING
BOUTWELL ROAD PROJECT
PROJECT 2005-05
April 20, 2005
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers ofthe Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082
at 7:00 p.m. or as soon as possible thereafter, on Tuesday, May 3,2005, to consider the making
of street, trail, water, storm and sanitary sewer improvements for Boutwell Road from Myrtle
Street (C.S.A.H. 12) to Creekside Crossing.
The area proposed to be assessed for such improvement is properties abutting Boutwell Road
1000 feet north of Myrtle Street. The estimated cost of the improvements is $2,033,184.00. A
reasonable estimate of the impact of the assessment will be available at the hearing. Such
persons as desire to be heard with reference to the proposed improvement will be heard at this
meeting.
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Diane Ward
City Clerk
Published in Stillwater Gazette on April 22 and April 29, 2005.
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CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
I May 2, 2005
Subject: Boutwell Road Improvements (project 2005-05)
Dear Mr. Sanders.
I
] will not be able to attend the public hearing on May 3, 2005 at 7:00PM. ] would like to
comment on this issue. ] am in favor of the curb and gutter and storm sewer. I live at 301
Boutwell Road. ] have had severe water drainage problems on my property since I had
my house built in 1996. My neighbor to the north, Jepsen at 321 Boutwell Place had
additional fill added to his lot during construction and about a dozen truckloads of topsoil
added during his landscaping, increasing the grade and topography of his lot. My
neighbors to the south, the Zellers at 231 Boutwell Road added so much fill during
construction that they raised the grade or topography of the lot 3 feet to 6 feet or more,
Our property line was at the same grade or leve] when they subdivision was developed
and platted. Now, because they raised the grade of their property with the addition of this
fill, my property is in a valley between these two neighbors. This was NOT the original
plan or topography of this development. ] don't understand how this was allowed, for the
Zellers to bring in and change the topography this much. I was told by the developer that
out driveways would be at the same grade and they certainly are not. This has caused
severe water drainage problems for me, for the neighbors to the east of the Zellers and for
the neighbors to the south of the Zellers. I have heard complaints regarding water
drainage problems and the barriers some of us have had to use to defer the water from our
properties from Jepsen at 321 Boutwell Place, Zeller at 231 Boutwell Road, and Doug]as
at 221 Boutwell Road. ]t is imperative that this project of curb and gutter and storm sewer
be implemented and completed as soon as possible to solve these water problems.
Thank you,
Sincerely,
t/rJ~ ,d j!o:IL~-;)
Anita L. Galkin
301 Boutwell Road
Stillwater, MN 55082
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Memo
To: Mayor & City Council
From: Diane F. Ward, City Clerk
Date: 4/28/2005
Subject: Special Event - "Rumble on the Deck" - Freight House
Attached is a Special Event request from the Freight House for their "Rumble on the
Deck" to be held on July 14, 2005. Over the last nine years they have held this event
on their deck, however this year they are requesting use of the City parking lot
adjacent to their establishment.
This request was forwarded to the Downtown Parking Commission for their review
and recommendation. They recommended approval to the City Council with the
conditions that:
1.
They pay $300.00 for the use of the parking spaces.
2. They sweep the parking lot and respective areas after the event.
The Fire Chief suggests that the applicant be aware that the owner/operator is
responsible for Code Compliance issues (e.g. occupant load etc.)
ACTION REQUIRED:
If Council approves the Special Event they should pass a motion approving the
event with the conditions.
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rlPP1,'CflT'ON FOR SPEC'/IL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
D3/30 /05
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Submittal Date:
APPLICANT INFORMA TlON
Contact Person
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Type of
Organization
Non-Profit
For-Profit
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Address
Daytime Phone
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City
EVENT INFORMA nON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property Jay require Planning Commission review)
Date(s) of Event eYrlr/ ~~ Hours of Event ~OC:~ - /cJ.' ()c7 /,Jcr--
(Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance)
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Purpose & Description of Event ,r:J / /
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Proposed Location of Event (be a /. . . If Lowell Park is to be
specific) ;c;i 7/~ /r?7;74VC).:E /r /C'~h / ~~ k ) used:
hI" . J ./ North Lowell Park or
bUf/ tf'c~S~ rOr??-I" c:1/C:0/ c:.7?!_/1~v//Z 1'/ r /7- South Lowell Park
7 (Circle which one or both)
Type of Event s'A 0 2A/
Estimated number of people to
attend cJe g ~ 366
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Se'l;og Akoho' fr A. Tempo,"" Uquo< Ucenses "" aNL Y .vailab/e/o non-p'o/Il o'gan/,./ions - $25.00 pO' ilay
Permit to Consume /V;/A- (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35,00 fee)
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Site Map (required) (attach to application) .
Impact on Parking (requjredLc2~_~-,h? Des~ribe: -;JAI~F1..~~r::::~ 4;:t&/IM.'i ?~6-
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(C6{;;NUE ON BACK)
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Special Signage
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Describe:
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.Letter of Approval by Property Owner if on Private
Property (attach to application)
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Tenls 0' Memb"ne S',"chues ~} S;ze /V ~ Local;on
Cooking Operations ~ A- Propane ~.o-- De~p fat frying
Water Activities (River/Lakes) ~River Lake Name. __~r __n__n__n
Fire
, Ambulance Department
~#-EMT Standby Standby Standby
/V!~ Describe. .
~/ ft What Streets:_-/~,-_I;{#__Ar!_-!1C1~~_n2~zf~~_~~___
(Required if alcohol is being served on tpublic property and attendance is over 75
/ people or at the discretion of the Po/ice Chief) - Contact Stillwater Police (651-
/'VI/4 351-4900) to arrange for officer
r-vff(ApP/icant to pay for restrooms - Contact Public Works 275-4100)
/V~ Type of Music /\/4-
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EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
Live Entertainment
Level of Promotion/Advertisement
Other Info the City should be aware of:
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Applicant Sign ~ '. ~
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Community Development 1/1
City Administrator I vf
City Clerk Ivl
Fire Chief I I
Police Chief I I
Public Works Director I I
Public Works Superintendent I I
Parks Board Approval Required I I
Planning Comm. Appr. Required I I
City Council Approval Required 11/1
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Revised: July 15,2004
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Comments:
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FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25~OO per day
Event Fee
Depos" $25000
Other Fees:
TOTAL FEES
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Memo
To:
From:
Date:
Su bject:
Mayor and City Council
Steve Russell, Community Development Director
April 28, 2005
Final Plat Approval of Four Lot Subdivision, 1030 St Croix Avenue
West. Case No. SUB-Fj05-24
Background. The preliminary plat for the subdivision was approved April 5, 2005.
The final plat is consistent with the preliminary plat approval and, as conditioned,
approved by the City Engineer.
Recommendation: Approval.
Attachments: Final plat Meadow View Ridge
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Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
March 31, 2005
Request for a Four Lot Subdivision at 1030 St. Croix Avenue West.
Case No. SUB/05-08.
Background. This request was heard by the Planning Commission on at their meeting
of March 14, 2005. The Commission received comments from neighbors regarding
drainage, tree removal, development setback and lot width (see attached minutes).
The preliminary drainage plan has been reviewed by the Engineering Department and a
condition of approval requires final engineering review.
The development of each lot will meet setbacks for the RA Zoning District. The lot size
requirement for the district is 10,000 square feet. Lots range in size from 15,015
square feet to 18,200 square feet and have a 75 foot width at building setback.
Recommendation: The Planning Commission recommends approval with conditions.
Attachments: Preliminary plat and improvement plan, CPC staff report and minutes of
March 14, 2005.
City Council Approval 4-5-05: Preliminary Plat +4-0
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PLANNING APPLICATION REVIEW FORM
CASE NO. SUB/OS-OS
Planning Commission Date: March 14, 2005
Project Location: 1035 St Croix Avenue West
Comprehensive Plan District: Single Family
Zoning District: RA, Single Family Residential
Applicants Name: Jeffrey Cruz
Type of Application: Preliminary Plat for a four lot subdivision
Project Description: Preliminary plat for a four lot subdivision.
Discussion: The request is to subdivide a 1.74 acre lot into four lots of 15,015,
17,014, 18,200 and 17,122 square feet. The site is an infill site located on St. Croix
Avenue West in the RA, Single Family Residential District.
A single family residence currently occupies the site. It will be removed as part of the
development. The onsite well and septic system will be removed according to state
requirements.
The site slopes gently from the northwest to the southeast. The site has 53 trees; of
that number 24 will be removed (many Box Elder). Most of the trees to be removed
are located along the right of way.
The plans show building envelopes setting back on the lots from west to east. This
design accommodates the drainage system and allows for the construction of the
houses on the wider portion of the lots.
The proposed lots meet the lot size and dimension requirements of the RA Single
Family Residential District.
Utilities are available to the area. West St. Croix Avenue is partially improved and will
be completed with this subdivision.
A sidewalk is shown on the north side of the street in front of the new lots. Staff
recommends the sidewalk be eliminated (does not connect to existing walk) and that a
park dedication cash be made to the city fund for use in the neighborhood ($2,500jlot
trail in lieu fee) contribution.
A drainage plan is proposed with three infiltration basins. This plan will be reviewed by
the City Engineer and Middle Water Management Organization before final platting and
recording. Utility easements are not shown on the preliminary plat but are required for
,
. the final plat. A landscape plan for the site is required for final plat approval.
Recommendation: Approval
Findings: The proposed subdivision is consistent with the Comprehensive Plan and
Zoning Regulations.
Conditions of Approval
1. The drainage plan shall be reviewed and approved by Middle River WMO and the
City Engineering before final plat approval.
2. Drainage and utility easements shall be provided along property boundaries with
final plat.
3. Landscape plan showing existing and new tree planting shall be provided with final
plat request.
4. A park/trail/sidewalk dedication fee of $3,800 shall be provided in lieu of park
dedication and trail development.
5. The lots be a minimum of 75 feet in width at the house setback.
Attachments: Application and preliminary plat.
CPC Action on 3/14/05: +8-0 approval with added Condition of Approval No.
. 5.
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c. . 1 at the __ comer of SectIon 20, T_1p JO, Range 20; th_ ....... eIang .... EaeI line of _ _ 20, T_1p JO,
R_ 20 for llSQ.00 feet; ....... _ and _ _ the ....... line of eaId _ Quater of the _ au_ of _ 20,
T_1p JO, _ge 20 for 180.00 _ 10 the pont of beginning of thle _ ....... _ COld _ _ _ ....... line of ..lei
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- line of _ Sou_ au_ of the _ Quater of _ 20, T_1p JO, RCOlge 20 for 275.00 feet; th.... South and _
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=:'Iothu:. ~ ~ ~-=",~ty, of~ of - st. CroIx A_ GO decIIcatecI In the plat of AIIUNDSON PLACE,
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Haa CGUMd the 8CIme to be ~ and pkItted CIa MEADOW 'dEW RIDGE end doee hire)' cklnate and CIltcIcatII to the pubQc for..- the G'MMMI
and oleo _ the. . , croatad by thle plat for nInage and utIIty _ only.
In _...... _ W_""" _ 0 _ C. .. .... h.. cauaad _...-to 10 be aIgned by Ita ,......_ thle_day
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, . .. .'. I of the IUf'VI8)C that aI dIiItancee aN CGI'T'8CtIy Ihown on the P'al In r..t and huncIr'.ctthI of a foot; that aR rnonumtnte how been c:orrKtIy
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T....... E. C...... ,Land Slno)or
W_ Ucanea No. 20SIS
STAlE C1F lIINNESOTA
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Steve Russell, Community Development Director
~
DATE: April 28, 2005
SUBJECT: Policy for Naming City-owned Parks and Trails
Recently the City has received several requests to name City park and trail facilities after
people who lived in the community. At the request of City staff, the Parks Board reviewed
park-naming policies of other communities and prepare the attached policy for naming city-
owned parks and trails. The Parks Board approved the policy at their April 25, 2005.
Recommendation: Consider approving Park and Trail Naming Policy
. Attachment: Park Name Policy
.
ADOPTING POLICY FOR THE NAMING OF CITY-OWNED PARKS AND TRAILS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the
Naming of City-owned Parks and Trails Policy is hereby adopted.
Adopted by the City Council this 3rd day of May, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
,
.
.
City of Stillwater: Naming of city-owned parks and trails
1. Names of parks/trails should reflect a unique or indigenous aspect of the city or the
St. Croix Valley , either past or present.
2. Parks/trails may be named for physical structures ( e.g. streets, buildings);
established acreage (e.g. neighborhoods, property designations); natural features (
e.g. bodies of water, flora, fauna, geography); or present or historical items ( e.g.
events, people (deceased at least 25 years), places, businesses).
3. Names should be chosen carefully with appropriate input from those persons likely
to be most affected by the park/trail. Names should not offend a person or a group
of persons, nor potentially cause community conflict.
4. There shall be a permanent intent to the name and a name should not be changed
without a good cause.
5. Existing parks/trails names are grand fathered and not subject to this policy.
6. The Parks and Recreation Commission will review and recommend a name to City
Council. City Council has final authority for naming all parks and trails.
.
MEMORANDUM
TO:
Mayor and City Council
FROM:
Steve Russell, Community Development Director
(l-
DATE: April 28, 2005
SUBJECT: Parks Rededication Fee Increase
The City requires park dedication as a condition of subdivision approval. The current in
lieu park dedication fee was set in 1995. Based on a review of park dedication fees of
other communities in the area, our fee of $500 to $725 is very low.
.
The Parks Board reviewed the fee as compared to other communities at their meetings of
March 28th and April 25th and recommend raising the in lieu fee to $2000 per residential
unit.
Recommendation: Approval of park dedication in lieu fee to $2000/dwelling unit.
Attachment: Park Dedication Fee Survey
.
AMENDING THE PARK DEDICATION POLICY
NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby amends the
Parks Dedication Policy to raise the Parks Dedication fee to $2000 per residential unit,
effective May 4, 2005.
Adopted by the Stillwater City Council this 3rd day of May, 2005
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
.
.
Cash Payment in lieu of Park Dedication
Single Two Apt., Condos & Commercial &
Family Family Townhomes Industrial
per unit per unit per unit per acre
$725 $500 $500 7%
$500 $1,000 $325 plus $75 7% or $2500
$2,000 $2,000 $2,000 $3,000
$2,200 $1,650 $1,100 $1500&$1200
$2,375 $2,375 $2,375 $5700 & $5475
2200 2200 2200 $10,000 & $8000
calculated using fair market value x 7%
calculated using fair market value x 10% or 7.5%
calculated using fair market value
.
City
Stillwater
White Bear Lake
Woodbury
Hastings
Minnetonka
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CITY OF STILLWATER
.
PARK AND TRAIL DEDICATION POLICY
POLICY ADOPTING STANDARDS AND GUIDELINES FOR DETERMINING THAT
PORTION OF LAND BEING PLATTED, SUBDIVIDED OR DEVELOPED WHICH IS TO BE
CONVEYED OR DEDICATED TO THE PUBLIC FOR PARK, TRAIL OR RECREATION
PURPOSES OR WITH RESPECT TO WHICH CASH IS TO BE CONTRIBUTED TO THE CITY
IN LIEU OF SUCH CONVEYANCE OF DEDICATION.
1. AUTHORITY:
The state of Minnesota has enacted Minnesota Statutes 462.358, subdivision 2(b) which
gives authority to the Cities to require that a reasonable portion of any proposed subdivision
be dedicated to the public, or preserved for public use as parks, playgrounds, wetlands, trails
or open space. The City of Stillwater has, by this dedication policy, chosen to exercise this
.
authority in establishing minimum requirements for meeting this public need.
2. PURPOSE:
The City Council recognizes that preservation of land for park, playground, wetland, trails,
and public open space purposes as it relates to the use and development of land is essential
to maintaining a healthful, safe and desirable environment. The City must not only provide
these necessary facilities for citizens of today, but also for the future needs of the City as
described in the Comprehensive Plan.
It is recognized by the City Council that the demand for park, playground, to wetlands, trails
and public open space within a municipality is directly related to the density and intensity
of development permitted and allowed within any area. Urban development means greater
.
, .
.
.
.
numbers of people and higher demands for park, playground, wetlands, trails and public open
space.
The Park Plan Standards of the City, an element of the Comprehensive Plan, has established
minimum community criteria for meeting the needs of the residents of Stillwater. In order
to meet the community needs for parks, playgrounds, wetlands, trails and open space, ten
(10) acres of such land is required for each 1,000 residents of which seven (7) acres shall be
designated as neighborhood parks. Neighborhood parks have a service area of one-quarter
mile.
This shall be the standard upon which the City shall establish its park land and parks cash
dedication.
It is the policy of Stillwater that the following guidelines for the dedication of land for park,
playground and public open space purposes (or cash contributions in lieu of dedication) in
the subdividing and developing of land are appropriate.
3. RESIDENTIAL PARK LAND DEDICATION:
The amount of land to be dedicated shall be based on the gross area of the proposed
subdivision, proposed type of dwelling unit and density. The 1990 census data for
households includes 2.8 persons per household.
The formula for land dedication:
The greater of 1) proposed units per acre or 2) zoned density.
DwellinQ Unit Densitv
- -
Land to be Dedicated
0- 1.9 units per acre
10%
2.0 - 3,5
units per acre
11%
2
3.6 - 5.9
units per acre
12%
.
6 - 10
units per acre
13%
10+
units per acre
Additional .5% for each
unit over 10
Commercial
7.5% of net land area
4. RESIDENTIAL TRAIL REQUIREMENTS:
Residential subdivider shall pay a fee of $225 per residential dwelling unit for trails. This
payment is required whether or not the subdivider is required to construct trails.
5. GUIDELINES FOR ACCEPTING DEDICATION OF LAND FOR PUBLIC PARK
PURPOSES:
A. Land proposed to be dedicated for public purposes shall meet the needs of the City
as described in the Stillwater Comprehensive Plan.
.
B. Prior to dedication, the subdivider shall deliver to the City Attorney, an abstract of
title or registered property abstract evidencing good and marketable title, free and
clear of any mortgages, liens, encumbrances, assessments and taxes. The conveyance
documents shall be in such form acceptable to the City.
C. The required dedication or payment offees-in-lieu ofland dedication shall be made
before final plat approval.
D. The removal of trees, topsoil, storage of construction equipment, burying of
construction debris or stockpiling of surplus soil on dedicated land is strictly
forbidden without the prior written review by the Parks and Recreation Board and
approval of the Community Development Director.
.
3
.
Grading and utility plans, which may effect or impact the proposed park dedication,
shall be reviewed and approved by the Community Development Director and Parks
and Recreation Board prior to dedication.
F. To be eligible for park dedication credit, land dedication is to be located outside of
E.
.
drainways, flood plains or ponding areas after the site has been developed. Grades
exceeding 12 percent or that are unsuitable for park development may be considered
for partial dedication. Absent unusual conditions, storm water drainage areas and
holding areas or ponds shall not be considered wetlands.
However, where wetlands have been determined to have a park function by the Parks
and Recreation Board, credit may be given at a rate of 25 percent of the pond or
holding area and adjoining land areas below the high water level; a minimum of 70
percent of land above the high water mark or 100 year flood plain shall be dedicated
before pond or holding area credit is granted. In addition, developers must also
comply with City dedication policies relating to wetland dedication.
Where subdividers and developers of land provide significant amenities such as, but
not limited to swimming pools, tennis courts, or ball fields, within the development
for the benefit of those residing or working therein, and where, in the judgement of
the Parks and Recreation Board, the amenities significantly reduce the demands for
public recreational facilities to serve the development, the Community Development
Director may recommend to the Parks and Recreation Board that the amount of land
to be dedicated for park, playground and public open space (or cash contribution in
lieu of dedication) be reduced by an amount not to exceed 50 percent of the amount
.
4
calculated under paragraph 2 above.
G. The City, upon review, may determine that the developer shall create and maintain
some form of on-site recreation use by the site residents such as tot lots and open
play space. This requirement may be in addition to the land or cash dedication
requirement.
.
6. CASH PAYMENT IN LIEU OF DEDICATION, RESIDENTIAL:
If, at the option of the City upon review and recommendation of the Parks and Recreation
Board, it is determined that a cash payment in lieu of land dedication shall be made, the cash
shall be placed in a special fund for Parks and Recreation use and deposited by the developer
with the City prior to final plat approval.
The in lieu park fee shall be based on the following guidelines:
Single Family Residential
Duplexes
Townhomes
$725 per unit
$500 per unit
$500 per unit
$500 per unit
.
Multifamily
7. COMBINATION LAND AND CASH DEDICATION:
The city may require the subdivider or developer to make a combination cash and land
dedication pursuant to the following formula:
A.
The amount of land which could be required in accordance with Section 3 shall be
calculated.
.
5
.
B.
From the total calculated in subparagraph (A) above, the actual amount of land the
city determines to be needed to fulfill the purposes of this Subd. 6 shall be subtracted,
C. The balance arrived at in subparagraph (B) above, shall be converted into a cash
contribution in lieu of land dedication pursuant to a standard formula established by
the city, which formula takes into consideration such things as, but not necessarily
limited to, the fair market value of the property in the plat, subdivision or
development and the percentage of the total park dedication obligation represented
by the said balance.
8. INDUSTRIAL/COMMERCIAL DEDICATION REQUIREMENTS:
.
Subdividers and developers of commercial/industrial land, including commercial/industrial
portions of Planned Developments, shall be required atthe time the site plan is approved and
building permits are issued to dedicate to the City for park, playground and public open
space purposes, 7.0 percent of the net land area within the development as determined by the
City according to the guidelines set forth in Section 3 of this policy.
9. CASH PAYMENT IN LIEU OF DEDICATION, COMMERCIAL AND INDUSTRIAL:
.
In those cases where the City does not require park or open space within a development, the
City shall require payment of fees in lieu of land dedication in an amount equal to the net
land area required in Section 3 above. Cash shall be contributed at the time of approval of
each final plat or at the time of site plan or building permit approval as detennined by the
City.
A credit of up to 25 percent of the required dedication may be allowed by the City Council
6
t ",- , .
for on-site storm sewer, water, ponding and settling basins provided that such improvements .
benefit identifiable park and recreation water resources as recommended by the Parks and
Recreation Board..
The City Council, upon review and recommendation of the Parks and Recreation Board, may
review and determine by resolution an adjustment to the fee based upon the City's estimate
of the average value of undeveloped land in the City,
10. REQUIRED PLAN AND IMPROVEMENTS TO PARKS:
The developer or subdivider shall be responsible for preparing a concept park plan or trail
plan based on the Parks, Open Space and Trails Plan as identified in the Comprehensive Plan
as approved by the Parks Board, and for making certain improvements to their developments
for parks, playgrounds and public open space purposes as follows:
A. Provide finished grading, appropriate ground cover or sodding for playground, paved
trails and perimeter landscaping.
B.' Establish park boundary comers for the purpose of erecting park limit signs. The
developer shall contact the appropriate Parks and Recreation Department personnel
for the purpose of identifying park property corners.
C. Provide sufficient improved public road access of no less than 300 feet for
neighborhood parks and additional frontage for community parks.
.
.
7
tREATER STI,LLWATER
cJlamller of Lommerce
PO. Box 516, 106 S. Main Street . Stillwater, ?-1N 55082
Phone:(651) 439-4001/651) 439-7700 . Fax:(65l) 439.4035 . ",-ww.ilovestillwater.com
Boyrc'l . Lok.. Elmo' ():k Park Jleigllt:o . :'tJ!ualcr
May 2. 2005
Stilhvater Mayor and City Council
Dear Stilhyater Mayor and City Council,
.
On behalf of the Greater Stilhvater Chamber of Commerce 1 would like to extend an
invitation to you and members of the city staff to join us for our upcoming board of
director's workshop on Tuesday May 10,2005 at the Historic Water Street Inn.
One of the top goals identified during our strategic planning sessions last year was to
work closer with the city governments of the communities in our service area.
In particular, a high priority was set at our recent board meeting to work with the city of
Stillwater to establish a convention and visitor bureau.
Knowing that you recently held a workshop with council members and city department
heads 1 believe this is a good opportunity to discuss our common goals and interests,
We will hold our regular Board Meeting from 4:00pm to 5:30pm than break for a half
hour for a light dinner than start our workshop at 6:00pm. The plan for this workshop
would be a round table discussion format. Please plan, if you can, to join us for a light
dinner at 5:30 and the workshop at 6:00.
Sincerely.!.
. / /
({J{ {
Chuck Dougherty
President, Great Stillwater Chamber of Commerce
cc: Larry Hansen
Steve Russell
.
.
.
.
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I..
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April 14, 2005
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson David Johnson, Supervisors Linda Countryman,
Jim Doriott and Jim Hiniker. Also, Treasurer Gloria Sell,
Planner Dick Thompson, Engineer Paul Pearson, Attorney
Soren Mattick and Chief of Police Steve Nelson.
1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 3/24/05 Stillwater town
board meeting minutes as written. (4 ayes)
3. SKI SLALOM COURSE - M/S/P Doriott/Hiniker moved to approve a 2005 ski
slalom course permit for Mrs. Parchetta. (4 ayes)
.. TREASURER-
a. Claims and checks #17199 through #17223 were reviewed and approved.
b. Road allocations were received.
c. Youth Services, St. Croix Athletic Partnership and the Stillwater Sports Complex
representatives were asked to appear at the August 11 town board meeting to
educate the public regarding what the stipends are used for. The request came
from residents at the 2005 annual meeting.
d. MjSjP HinikerjCountryman moved that the treasurer continue to work on
the GAZ B34 audit. (4 ayes)
e. MjSjP HinikerjCountryman moved to redeem the road bonds early for
$201,145.00 which will save the township $15,130.00. (4 ayes)
5. ATIORNEY-
a. MjSjP HinikerjDoriott moved that an agreement be prepared stating that
the township will contribute $10,000.00 toward new equipment for the proposed
Stonebridge playground and that it will be open to the publiC and maintained
by the originators. (4 ayes) Next agenda.
6. PLANNER-
a. A resolution regarding township support of non-motorized boat use and
. publiC access on South Twin Lake will be sent to the City of Stillwater for
consideration. Next agenda.
b. Volz Cluster Develooment - This 8 unit 30 acre plan will be forwarded to
the planning commission members for their consideration.
Stillwater Town Board Meeting - 4/14/05 Page Two
c, Jack Kramer will not give a permit for an unfenced outdoor pool. The board.
members concur. Dick will relay the message to Jack.
7. CHIEF OF POLICE REPORT -
a. Questioned large boulders on 105th Street.
b. Asked for "no parking on park grounds" and "no dogs on park grounds" signs.
A stop sign is missing on 90th Street North.
c. Bagged extraneous gravel on Pawnee is to be picked up by Raleighs.
d. Several dogs have been impounded. Several potentially dangerous dog
complaints are being investigated.
e. After much investigation no violation was found regarding a recent noise
complaint. Sound level readings did not qualify as noise pollution.
8. DUST CONTROL - Brad Peterson was present to request better dust control
procedures on Arcola Trail.
9. ENGINEER-
Dust Control Bids -
Dustcoating 82 cents per gallon
Uniguard 92.6 cents per gallon
Third quote not in yet. 20,000 gallons needed.
.
M/S/P Hiniker/Doriott When all bids for dust control are in the award will go to the
lowest bidder. (4 ayes)
10. CULVERTS NEEDING REPLACEMENT -
1. 10616 Stonebridge Trail North
2. 10752 Stonebridge Trail North
3, Horses Inc. Area - 10745 Stonebridge Trail North
Property owners must take care of the area over the culvert for other than a gravel
surface. This information will be relayed to them before work is started.
M/S/P Doriott/Hiniker moved to authorize up to $3,500.00 to fix the above 3 culverts
on Stonebridge Trail per the recommendation of the engineer. (4 ayes)
11. ARCOLA TRAIL ISSUES -
a. Letter to Kerschbaum - 11251 Arcola Trail about dirt dumped next to driveway.
b. Check out Ron Johnson's asphalt driveway - 11080 Arcola Trail. No culvert is
installed and water goes over the driveway. How will this effect the road
system? .
c. Rydeen Farm - 10708 Arcola Trail - two driveways. Northern driveway has n
culvert. A culvert needs to be installed there to control the run-off from the
stockyard.
Stillwater Town Board Meeting - 4/14/05 Page Three
. 12. OVERLAY PROJECT -
a. Add Pawnee (of Highway 95) to the project.
b. Seal coat update sent to City of Stillwater.
c. More gravel is needed on 110th Street. Perhaps Mike Raleigh can fix it.
d. Contact county to clean out culvert at Otto Berg Park.
e. When survey crew takes elevations at Otto Berg Park see if there is a grade
there. John Raleigh might also check elevations.
f. Drain tile may help eliminate water in play area.
13. PLANNING COMMISSION - Carriage house classification was debated. Some feel it
invites more density. No consensus.
14. CARMAR MEETING - David Johnson reported that it's almost a done deal for the
Marine Water Management Organization to join the Carnelian Marine Watershed.
15. BOOMSITE PARK MEETING - David Johnson reported that the state is serious about
shutting down the park. There's no one to take over. The park is a great resource for
Stillwater City, Stillwater Township and Washington County. The effort to find a
solution must continue.
.16. ADJOURNMENT - Meeting adjourned at 11 :00 p.m.
Clerk
Chairperson
Approved
.
STILL WATER TOWNSHIP
April 28th, 2005
Stillwater Town Hall
.
Regular Meeting: 7:00 P.M.
Chair: Johnson
A2:enda: Adopt
Minutes: Approve Minutes: Regular Town Board Meeting April 14, 2005
Treasurer: 1. Report
2. Claims and Checks
3.
PARK COMMITTEE APPLICANT INTERVIEW: Jean Hamm will be present for an interview.
She responded to Jim's advert that I had in the Gazette week before last.
Attornev:
1. Referendum Funding Procedure For Open Space Purchase
2. Stonebridge Park Funding Procedure
Planner:
1. Lambert Permit
2. Buchlen Garage Request
3. South Twin Lake-Non-Motorized ?
4. Thomas Variance?
.
En2:ineer:
1. Engineer Statement Re: Driveway Culvert Replacement
BuiIdin2: Insoector Reoort: 1.
Clerk: 1.
Committees: 1. Park Committee
2. Planning Commission
Peoole Portion: 1. Tree Trimming Issue
2. Sandy Fundingsland et al re: horse issues
3. J. RogoffRe: ATV Violation Situation
Old Business: 1.
New Business: 1. Jim Doriott Re: Fire Department Meeting
2. Radon Mitigation - Sheila-Marie Untiedt
.
Adiourn:
4/25/2005
Pat Bantli
Diane Ward
eFrom:
Sent:
To:
Subject:
Linda Engh [Linda.Engh@co.washington.mn.us]
Thursday, April 28, 2005 2:54 PM
Linda Engh
Washington County Board Agenda - May 3,2005
Washington County Board of Commissioners
14949-62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
May 3, 2005 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
alimit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
Wndividual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9: 10 - Consent Calendar
4. 9:10 - Minnesota Department of Transportation * Mary McFarland, MNDOT
Stillwater Bridge Closure for Repairs
5. 9:25 - Transportation and Physical Development * Don Wisniewski, Director
A. Washington County South Service Center, City Hall, Community Center, and other
Possible Facilities Joint Powers Agreement
B. Review of the Transportation Construction Program
6. 10:00 - Assessment, Taxpayer Services, and Elections * Kevin Corbid, Director
A. Denial of Repurchase of 8961-37th Street, Lake Elmo (Parcel No. 16.029.21.14.0007
B. Demolition of Main Structure (Parcel No, 16.029.21.14.0007)
C. Seizure and Sale of Abandoned Property (Parcel 16.029.21.14.0007)
7. 10:20 - General Administration * Jim Schug, County Administrator
A. Legislative Update
B. "Don Wisniewski Day in Washington County"
.. 10:40 - Commissioner Reports * Comments * Questions
~his period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
1
because of discussion will be scheduled for a future board meeting.
9. Board Correspondence
.
10. 10:50 - Adjourn
************************************************************************
Meeting Notices
May 3 - Personnel Committee
11 :00 a.m. - Washington County Government Center
May 4 - Plat Commission
9:30 a.m. - Washington County Government Center
May 4 - Metro Transitways Development Board
8:30 a.m. - 125 Charles Avenue - St. Paul
May 4 - Met. 911 Board Executive Committee
10:30 a.m. - 2099 University Avenue West - St. Paul
May 5 - Metro Energy Task Force
1 :00 p.m. - 2099 University Avenue West - St. Paul
************************************************************************
Washington County Board of Commissioners
Consent Calendar * May 3, 2005
.
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of Resolution of Achievement for Nicholas Blau, of Cottage Grove, in recognition of
attaining the rank of Eagle Scout
Community Services
B. Approval of re-determination of need for day training and habilitation services for adults with
developmental disabilities with East Suburban Resources and Opportunity Services.
Human Resources
C. Approval of leave of absence for Steven Pott, Deputy Sheriff Sergeant, to serve as the appointed
Washington County Sheriff beginning April 19, 2005, and ending on January 1,2007.
Public Health and Environment
D. Approval of licenses for use of real property for the collection of household hazardous waste in .
the cities of: Cottage Grove, Forest Lake, Hugo, Lake St. Croix Beach, Scandia, and Stillwater.
E. Approve renewal of contracts for individual sewage treatment system (lSTS) permitting and
2
inspection with the cities of: Afton, Bayport, Forest Lake, Grant, Hugo, Lake St. Croix Beach,
Lakeland, Lakeland Shores, Marine on St. Croix, Oakdale, Pine Springs, and St. Mary's Point.
.Sheriff
F. Approval to execute annual contract to receive federal funds from the Department of Natural
Resources to assist in the enforcement of Boating While Intoxicated (BWI) and other boating safety
laws.
Transportation and Physical Development
G. Approval to award the bid for the construction of chimneys at the Historic Courthouse in Stillwater
to Macpherson-Towne Company, the lowest responsible bidder, in the amount of $78,728,
conditioned upon the execution of a contract as approved by law.
H. Approval to award the bid for seasonal materials for plant mixed bituminous material to
Commercial Asphalt, T.A. Schifsky & Sons, Tower Asphalt, and Midwest Asphalt, conditioned upon
the execution of a contract as approved by law.
I. Approval of agreement with the Washington Conservation District for 2005 professional services.
J. Approval of resolution authorizing to acquire the land interests for the alley way located south of
the Government Center.
Ainda Engh
~ashington County Administration
Phone: 651/430-6010
E-mail: linda.engh@co.washington.mn.us
.
3
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, April 21, 200512:14 PM
Pat Raddatz
Washington County Board Agenda - 4/26/05
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
April 26, 2005 * 9:00 a.m.
1. 9:00 - Roll Call
2. 9:00 - -Executive (Closed Session) with the Department of Transportation and Physical
Development
Discuss Proposed Acquisition and Appraisal Review of Land Interests for the Alley Way Located
South of the Government Center
9:20 - Pledge of Allegiance
3. 9:20 - Comments from the Public
.
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
4. 9:30 - Consent Calendar
5. 9:30 - Public Hearing * Community Services * Jane Harper, Principal Planner
2005 Annual Action Plan and Proposed 2005-2009 Consolidated Plan for the Community
Development Block Grant and Home Investment Partnership Programs
6. 10:00 - Assessment, Taxpayer Services and Elections * Bogdan Filipescu, Accounting Supervisor
Classification or Reclassification of Tax-Forfeited Parcels as Non-Conservation
7. 10:05 - Transportation and Physical Development * Don Theisen, County Engineer
.
Environmental Leadership Award
8. 10:10 - Community Services * Andrew Ervin, Supervisor
~orkforce Center Annual Report for Program Year July 1,2003 to June 30, 2004
9. 10:20 - Housing and Redevelopment Authority * Barbara Dacy, Executive Director
Whispering Oaks Redevelopment Plan
10. 10:40 - General Administration * Jim Schug, Administrator
A. Proclaim Tuesday, April 26, 2005 as Washington County Volunteers Day
B. Internal Audit Advisory Committee Appointment
C. Legislative Update
11. 10:55 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
e12. Board Correspondence
13. 11 :00 - Adjourn
14. 11 :00 to 12:00 - Board Workshop with Office of Administration
Direction for 2006 Budget Process
12:30 to 3:30 - Joint Meeting with Ramsey County Board of Commissioners at Oak Marsh Golf
Course
526 Inwood Avenue North, Oakdale, MN 55028
TransiUTransportation Opportunities; Solid Waste Issues; Energy Task Force Washington/Ramsey
Disabled Veterans Rest Camp Update & Legislative Update
************************************************************************
Meeting Notices
April 25 - Library Board
6:30 p.m., 8595 Central Park * Woodbury
April 26 - County Community Volunteer Reception
4:30 p.m., 101 West Pine Street * Stillwater
eApril 26 - Planning Advisory Commission
7:00 p.m., Washington County Government Center
April 27 - Mosquito Control Commission
2
,,' ,.
9:00 a.m., 2099 University Avenue West * St. Paul
April 27 - Regional Solid Waste Coordinating Board
10:30 a.m., 2099 University Avenue West * St. Paul
.
April 28 - Community Corrections Advisory
7:30 a.m., Washington County Government Center
April 28 - Red Rock Corridor
3:30 p.m., 7516 80th Street S. * Cottage Grove
************************************************************************
Washington County Board of Commissioners
Consent Calendar * April 26, 2005
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the April 12, 2005 Board meeting minutes.
Assessment, Taxpayer Services and Elections
.
B. Approval to set 2005 Assessment Fee Schedule at same level as 2004.
Community Services
C. Approval of the amendments to the 2002,2003 and 2004 Annual Action Plan.
Transportation and Physical Development
D. Approval and execution of license with the Washington County Star Trail Association to operate
snowmobiles over a designated trail within the Big Marine Park Reserve.
E. Approval of resolution, authorization to install a no parking anytime zone located on the north side
of CSAH 8 from 170' east of the driveway to 9250 130th Street North to 475' west and on the south
side of CSAH 8 from 425' west to 510 east of the same driveway.
F. Approval and execution of a contract with George Siegfried Construction to remodel specified
shower stalls and sinks in cells located at the County Law Enforcement Center.
G. Approval for the County Board Chair and County Administrator to execute the renewal of road
maintenance agreements with cities and Townships within Washington County,
.
Pat Raddatz, Administrative Assistant
3
~
..
.
OIOllllff55 .of the liuifea ~tnte6
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.
Apri12J,2005
The HOnorable ))on Young
Chairman
Trat'l.!>l'v~t.uion & Infrastructure Committee
U.S. House of Representatives
Washington, D.C. 20515
The Honornble James OberStar
Ranking Member ~
Tran....yv. wtion & Infrastructure C01ll1ilittee
U.S. HopseofR~entatives
Washingto14 O~C.2()5IS ~
Deal' c:hairman Young ~~ Ranking Member Oberstar,
.
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Pl811ning foranmlacement bridge began in thecaely 19.70s~ and in the 1980s,MNDOT,
\VisDOT,aIlflthe F ~".~l Highway Administration began working witbJocal communities to
ide1ltity p<>teritialriver ctossing Si)lutions. This led to a })raft. En~'ironmentaJ Impact Stat{ID1ent
~ . ir1'~t~,' atld inl~.5. a RecotdofDecision waSis$ued.
.
A lawsuit followed, and in 1996, tbe National Park Service found tbe project, as then ptvyOSed,
would have a direct and adverse effect on the scenic and recreation81 qualities of the 81. Croix
River. As al~t; oofedernl pennitscould be issued. Atl<:.auyu at oolUf'wmise Produced failUre
after fail\U"e; with no reaJistics<>luhon insight.
Asignific-antbr'eakthrough occurred in September 2002 when President BUsh issued Executive
Order ~ 13274 to enhahceenvitoilmental stewardship and streamline the decision..making y.v...ess
inoouU~~on withmajot transportation projects. Soon thereafter, U.S. Transportation secretary
Nonnan Y. Minda announced an initial list of Seven transportation projects - inclUding the St.
Croix River Crossing.. from around the country 'that would receive accelerated revieW under the
Ex~ve Order. .
.
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Wisconsin Department of Transportation
www.doLwisconsin.gov
Jim Doyle
Governor
Frank J~ Busalacchi
Secretary
Office of the Secretary
4802 Sheboygan Avenue, Room 120B
POBox 7910
Madison, WI 53707-7910
April 26, 2005
Telephone: 608-266-1113
FAX: 608-266-9912
E-mail: sec.exec@dot.state.wi.us
The Honorable Herb Kohl
Wisconsin State Senator
Member, Senate Appropriations Committee
330 Hart Senate Office Building
Washington, D.C. 20510
Dear Senator Kohl:
.
I am writing to reiterate my strong support for federal funding of the St. Croix River
Bridge and approaches. Residents of Houlton, Wisconsin, and Stillwater, Minnesota
have long sought a replacement for this aging structure. Wisconsin DOT requested
$96,000,000 for the project in reauthorization. I would like to credit Congressman Ron
Kind, representing Wisconsin's Third Congressional District, and Congressman Mark
Kennedy, representing Minnesota's Sixth Congressional District, for working together to
secure marks for this project in the House reauthorization bill.
In 2005 HR-3, $7,000,000 is set aside for Wisconsin to reconstruct and rebuild the
St. Croix River Crossing, connecting STH 64 in Houlton, Wisconsin, to STH 36 in
Stillwater, Minnesota. The bill includes $5,000,000 for Minnesota to acquire right-of-way
and another $500,000 for an approach on the Minnesota side of the river. While this is
an impressive start, these funds would be distributed over a five-year period, and they
are not sufficient to move construction of the bridge forward. Wisconsin's estimated
share of funding for the project is $120,000,000 (40 percent); Minnesota's share is
$185,000,000 (60 percent).
The St. Croix River Crossing has long been recognized as regionally significant. I urge
you to support additional funding for the project - in reauthorization, if possible, and
also in appropriations. I understand the communities have requested funding in the
FFY 2006 appropriations process. While it may be some time before these dollars can
be put to work on the project, Wisconsin DOT supports the request wholeheartedly.
Thank you in advance for your consideration.
Sincerely,
.
?-ALWLJ'~'
Frank J. Busalacchi
Secretary
<"
.
.
.
11 '.' r;
I 2005
HiL/
-'->'-'.'~ --~_..~,.,~--- .'.--
Rrgional Council of Mayors
April 27, 2005
Dear Mayor,
It's not too late to sign on to the Regional Council of Mayors transportation issue
statement, which was sent to you last month. It still matters. Our combined voices
can make a difference. Our partnership with the go Minnesota! campaign has already
helDed elevate this imDortant issue in the eves of the media. the legislature. rtnrl thp
I - - . -. ,.1 - - - 0- -. --. -J. -~. - - - -" :J --- - - -..-
public, but we can do more!
Join with more than 35 other mayors to let our legislators know that transit and road
resources must be increased this year by signing onto our statement. We need to let
state leaders know how important this is at a local level and regional level. As local
government leaders, we see daily how congested and unsafe roads complicate
numerous aspects of life in Minnesota and we must carry this message to the public.
The transportation issue statement is both below and attached. If you have not
already done so, please sign it and fax to Jeremy Hanson at 952-851-1610. We've also
attached (and pasted below) a resolution that you may choose to bring to your City
Council for adoption. Because we know how busy you are, we sent this email to your
City Manager to bring it to your attention.
Thanks for your support and involvement!
Sincerely,
Mayor Karen J. Anderson, RCM Co-Chair (Minnetonka)
Mayor Elizabeth Kautz, RCM Co-Chair (Burnsville)
PS: Please watch for an upcoming Regional Council of Mayor's event in June!
...
Regional Council of Mayors
Statement on Transportation Priority
lIeOl01JI foundl 01 MdjOI\ .
As Mayors representing cities in Minnesota's fast-growing 11-county metropolitan
region, we hereby declare our belief that transportation has become one of the most
vexing problems facing our communities and requires urgent attention from our state's
leaders. Too many of our communities are choking under congestion and suffer undue
economic hardship from inadequate transit and road infrastructure.
Although many positive transportation improvements have been implemented in recent
years, Minnesota's investment in roads and transit continues to fall behind our peer
regions around the country. Our roadways are our economic lifeline. If we don't act
now, the implications of an inadequate transportation system wili affect the productive
growth and development of the entire state for decades.
Far too many of our fellow Minnesotans unnecessarily waste time and money stuck in
traffic gridlock. Every day, thousands of people and business vehicles sit in traffic.
According to researchers, metropolitan area drivers each absorb a "congestion tax" of
over $700 per year, and collectively waste over 93 million gallons of fuel annually.
One million more people are expected to move to our metropolitan region in the next
two decades and unless something is done, traffic congestion will only continue to
increase. Clogged highways hinder economic prosperity and erode the quality of life
Minnesotans have come to expect.
.
As local government leaders, we see daily how congested and unsafe roads complicate
numerous aspects of life in Minnesota: parents spend less time with their kids and
more time in traffic, hospital ambulances take longer to get to and from accident scenes,
and truckloads of consumer goods increase in price as commercial vehicles take longer
to travel.
As public officials, we recognize that solving our transportation problem is a complex
and long-term challenge that will require various strategies:
../' Minnesota needs to adequately and strategically invest additional resources in
superior transit and roads with predictable, accountable, and long-term funding
that supports a variety of options, including transit and roads.
../' New transportation resources must prioritize public transit within a
comprehensive, multi-modal, interconnected transportation system that serves
the 11-county metro area. Additional light rail and commuter rail lines, along with
expanded bus service, must be employed to support our fast-growing region.
../' Courageous and visionary leadership is vital to forging a sustainable, long-term
transportation plan for our state and region. Dedicated leadership must drive
progress on that plan and maintain accountability for the process to the public.
../' Urqent attention to this challenge is essential. We callan our state leaders in the .
legislative and executive branches to get to the table, to work on a solution to our
transportation needs, and to get something done in 2005.
4.05. 05
"
I
.
.
'.
Regional Council of Mayors
Statement on Transportation Priority
Hel)ionJI LOllO: H 01 Md\O! \
As Mayors, we will focus our united voice on the need for immediately increased
transportation resources. Working with the go Minnesota! public outreach campaign,
we aim to be a catalyst to inform Minnesotans about the transportation problems we
face and to activate concerned Minnesotans to take responsibility for our future.
We elect state leaders to address the challenges facing Minnesota and to produce
results. Minnesotans are crying for action to end the transportation gridlock and we
hope that Governor Pawlenty and the Legislature will provide leadership and answer
that call. Toward this end, we request our legislative leaders to act now before it is too
late. Let's get Minnesota moving again!
Signed,
Mary Hamann-Roland, Apple Valley
Bjorn Skogquist, Anoka*
David Orrock, Big Lake
Gene Winstead, Bloomington*
Steve Lampi, Brooklyn Park
Elizabeth Kautz, Burnsville*
Tom Furlong, Chanhassen*
Bruce Johnson, Cokato
Tim Howe, Coon Rapids
Doug Anderson, Dayton
Pat Geagan, Eagan
Jim Hovland, Edina*
Kent Hartzler, Elko
Nick Ruehl, Excelsior*
Sue Gehrz, Falcon Heights
Terry Smith, Forest Lake
Ronald Jabs, Jordan
Edward, Mullarky, Lilydale
RT Rybak, Minneapolis*
Karen J. Anderson, Minnetonka*
Gloria Karsky, North Branch*
Judy Johnson, Plymouth*
Jack Haugen, Prior Lake
Thomas Gamec, Ramsey
Bill Droste, Rosef'!1ount*
Craig Klausing, Roseville*
Sandra C. Martin, Shoreview
Beth Baumann, South S1. Paul
Randy Kelly, S1. Paul*
Jerry Rockvam, Spring Park
Mark Schiffman, Waconia*
Andrew Humphrey, Wayzata
Bill Hargis, Woodbury*
Susan Banovetz, Vadnais Heights*
Jerry Bohn, Victoria
* = RCM executive committee member
4.05.05
"
Regional Council of Mayors
Model City Council Resolution on Transportation Priority
,
o
Regional Council 01 Mayors .
Whereas, too many Minnesotans unnecessarily lose time and money due to traffic gridlock:
Metropolitan area drivers each absorb a "congestion tax" of over $700 per year, and
collectively waste over 93 million gallons of fuel annually; and
Whereas, one million additional people are expected to live in metropolitan region in the next
two decades, further exacerbating our already unacceptable traffic congestion; and
Whereas, Minnesota's investment in roads and transit continues to fall behind our peer
metropolitan regions in the United States; and
Whereas, congested and unsafe roads hinder economic prosperity, erode quality of life, and
complicate numerous aspects of life in Minnesota: parents spend less time with their kids
and more time in traffic, emergency vehicles take longer to respond, and truckloads of
consumer goods increase in price as commercial vehicles are unduly delayed moving freight
from origin to destination; and
Whereas, solving our transportation problem is a complex and long-term challenge that will
require various strategies; and
Whereas, Minnesota needs to adequately and strategically expand both its transit system
and roads with predictable, accountable, and long-term funding sources; and
.
Whereas, new transportation financing must prioritize public transit within a comprehensive,
multi-modal, interconnected transportation system that serves the 11-county metro area; and
that light rail and commuter rail lines, along with expanded bus service, be expanded to
support the population and businesses in our fast-growing region; and
Whereas, urgent, courageous and visionary leadership is vital to forging a sustainable, long-
term transportation plan for our state and region. This leadership must drive progress on
such a long-range plan and maintain accountability for the process to the public.
THEREFORE, BE IT RESOLVED that, as elected leaders representing cities in Minnesota's
fast-growing 11-county metropolitan region, we hereby declare our belief that transportation
has become one of the most vexing problems facing our communities and state and requires
urgent attention from our state's leaders. We call upon the leaders in the legislative and
executive branches to create a long-term solution to our transportation needs, and to do so in
the 2005 legislative session.
Name of Mayor (print)
Name of City
..
Signature
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