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HomeMy WebLinkAbout2002-04-02 CC Packet ~EGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-07 Council Chambers, 216 North Fourth Street April 2, 2002 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 3. City Clerk 4. Director of Admin. 5. Community Dev. Dir 6. City Engineer/P ity Attorney City Administrator a. Single Audit OTHER BUSINESS STAFF REPORTS 1.Police Chief 2.Fire Chief Adjourn to Executive Session to discuss Labor Relations Issu 7:00 P.M. AGE CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of March 19, 2002 eETITIONS, INDIVIDUALS, DELEGATIONS OPEN FORUM The Open Forum is a portion of the the meeting agenda. The Council may staff regarding investigation of the c ular Meeting Minutes g to address Council on subjects which are not a part of r reply at the time of the statement or may give direction to sed. CONSENT AGENDA* Resolution 2002-68, directing Resolution 2002-69, approv 14 of the American Federatio Resolution 2002-70, a Approval of Permit to Resolution 2002-7 Patrol Officers Request to purch ladders with safety rails in the Eckel and Maryknolllift stations - Sewer Department , g Resolution :;woving license to use real property for household waste collection on May~, 2001 Request for t e of funds from the Library's 2002 capital budget Resolution 200 appointing Briggs & Morgan as the City's bond counsel Approval of credit fo 2001 Liquor License Fee to 2002 Liquor License Fee - North Hill Liquor Approving Revised Fiscal Year 2002 Budget - Joint Cable Communications Commission Resolution 2002-74, approving interfund transfers . .pproval of installation of banner - Letter Carrier Food Drive - April 26 - May 13, 2002 Is reement between the City of Stillwater and Local 517, Council No. County and Municipal Employees, AFL-CIO ction 10-4, Family Medical Leave Act of the Personnel Policy t malt liquor at Lily Lake Ballfields - Chris Soller, applicant 002 salary schedule for part-time seasonal Community Service Officers and PUBLIC HEARINGS 1. Case No. SU B/02-11. This is the day and time for the public hearing to consider a request from Kay Williams, representing DaSorin Inc., for a minor subdivision to subdivide Lot 1, Block 1, St. croix. Business Park, into two lots Lot 1 - 3.84 acres and Lot 2 - 2.60 acres, respectively, located at 185 Northwestern Avenue in the BP-I, Business Park Industrial District. Notice of the hearing was .. published in the Stillwater Gazette on March 22, 2002, and mailed to affected property owners. (Resolution) 2. Case No. PUD/02-14. This is the day and time for the public hearing to consider Magler, representing Oakridge Community Church, for a planned unit develo phase addition including a new entry, Family Life Center and connecting struc church located at 610 County Road 5 in the RA, Single Family Reside hearing was published in the Stillwater Gazette on March 22, 2002, owners. (Resolution) uest from Jeff three the existing Notice of the ffected property UNFINISHED BUSINESS 1. Parks and Open Space Task Force Update 2. Possible second reading of Ordinance No. 919 amending t 21-9, Entitled Penalties for Violation of Code (first readin 3. Affordable Housing Density Bonus Zoning Provisio City Code, Chapter 21, Sec. 02) NEW BUSINESS 1. Possible first reading of Ordinance No. 920 amen Entitled Election Wards ater City Code, Chapter 21, Sec. 11 PETITIONS, INDIVIDUALS, DELEGATIONS & COMM COMMUNICATIONS/REQUESTS ."5 (continued) COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent by one motion. There will be no s requests, in which event, the it s WI sidered to be routine by the City Council and will be enacted ussion on these items unless a Council Member or citizen so oved from the consent agenda and considered separately. . 2 .EGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-07 Council Chambers, 216 North Fourth Street April 2, 2002 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. City Administrator a. Single Audit CALL TO ORDER ROLL CALL 7:00 P.M. AGEN.DA Adjourn to Executive Session to discuss Labor Relations Issues. APPROVAL OF MINUTES - Approval of March 19,200 PETITIONS, INDIVIDUALS, DELEGATIONS & C .PEN FORUM The Open Forum is a portion of the Council the meeting agenda. The Council may to staff regarding investigation of the address Council on subjects which are not a part of .. reply at the time of the statement or may give direction ressed. CONSENT AGENDA* 1. Resolution 2002-68, directif1gR n of bills 2. Resolution 2002-69, appro r Agreement between the City of Stillwater and Local 517, Council No. 14 of the America deration of State, County and Municipal Employees, AFL-CIO 3. Resolution 2002-70, amending ction 10-4, Family Medical Leave Act of the Personnel Policy 4. Approval of Permit to Sell 3.2 percent malt liquor at Lily Lake Ballfields - Brian Johnson, applicant 5. Resolution 2002-71, approval of 2002 salary schedule for part-time seasonal Community Service Officers and Patrol Officers 6. Request to purchase and install ladders with safety rails in the Eckel and Maryknolllift stations - Sewer Department 7. Resolution 2002-72, approving license to use real property for household waste collection on May 19, 2001 8. Request for the release of funds from the Library's 2002 capital budget 9. Resolution 2002-73, appointing Briggs & Morgan as the City's bond counsel 10. Approval of credit for 2001 Liquor License Fee to 2002 Liquor License Fee - North Hill Liquor 11. Approving Revised Fiscal Year 2002 Budget - Joint Cable Communications Commission 12. Resolution 2002-74, approving interfund transfers IUBLlC HEARINGS 1. Case No. SUB/02-11. This is the day and time for the public hearing to consider a request from Kay Williams, representing DaSorin Inc., for a minor subdivision to subdivide Lot 1, Block 1, St. Croix Business Park, into two lots Lot 1 - 3.84 acres and Lot 2 - 2.60 acres, respectively, located at 1855 Northwestern Avenue in the BP-I, Business Park Industrial District. Notice of the hearing was published in the Stillwater Gazette on March 22, 2002, and mailed to affected property owners. (Resolution) 2. Case No. PUD/02-14. This is the day and time for the public hearing to consider a request from Jeff Magler, representing Oakridge Community Church, for a planned unit development for a three phase . addition including a new entry, Family Life Center and connecting structure to the existing church located at 610 County Road 5 in the RA, Single Family Residential District. Notice of the hearing was published in the Stillwater Gazette on March 22, 2002, and mailed to affected property owners. (Resolution) UNFINISHED BUSINESS 1. Parks and Open Space Task Force Update 2. Possible second reading of Ordinance No. 919 amending the Stillwater City Code, Chapter 21, Sec. 21- 9, Entitled Penalties for Violation of Code (first reading March 19, 2002) NEW BUSINESS 1. Possible first reading of Ordinance No. 920 amending the Stillwater City Code, Chapter 21, Sec. 11 Entitled Election Wards PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATION'Sn'Cbllclipued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS * All items listed under the consent agenda enacted by one motion. There will be no se citizen so requests, in which event, th separately. to be routine by the City Council and will be ussion on these items unless a Council Member or emoved from the consent agenda and considered . STAFF REPORTS (continued) ADJOURNMENT . 2 CITY OF STILLWATER . CITY COUNCIL MEETING NO. 02-05 March 19, 2002 . REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor . Kimble Absent None Also Present City Administrator Hansen City Engineer Eckles City Attorney Magnuson Fire Department Chief Kallestad Police Chief Dauffenbach Community Development Director Russell Administration Secretary Moore Press: Julie Kink APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the March 5, 2002 Regular Meeting Minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS . 1. Presentation of retirement plaques to David Reichow. Mayor Kimble presented a Certificate of Appreciation and a retirement plaque to David Reichow who is retiring from the Fire Department after over 30 years of service to the City. OPEN FORUM Bill Buth, 2354 Sumac Way, Woodbury, MN, representing the slip owners at Mulberry Point Yacht Harbor, addressed Council regarding parking at the marina. He stated that handicapped parking is needed, and parking signage needs to be available before the boating season starts. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller directing staff to investigate the parking problems at Mulberry Point Harbor and to return to Council with possible solutions. All in favor. STAFF REPORTS Community Development Director Russell informed Council that the City will be hosting the St. Paul Chamber of Commerce at the Lumber Baron's Hotel from 9 to 11 a.m. . City Engineer Eckles updated Council on the recent snowstorm and street plowing by the public works department. He also informed Council that weight restrictions of 5 tons are now in effect on City streets. City Council Meeting 02-06 March 19, 2002 CONSENT AGENDA . Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to approve the Consent Agenda. Ayes: Council member Bealka, Milbrandt, Rheinberger, Zoller and Mayor .Kimble : Nays: "None. " . Resolution 2002- 47, directing payment of bills. . . Resolution 2002.. 48, a resolution deleting a parcel from Tax Increment Financing District No.1, in order that they be included within Tax Increment Financing District No.9, all located within Development District No.1 Request to approve purchase of county aerial information Approval of expenditure for payment of 2002 invoice for Middle St. Croix Watershed Resolution 2002-49, Accepting Grant and Approving Agreement Between the City of Stillwater and the State of Minnesota for the Juvenile Accountability Incentive Block Grant approving the 2002-03 Juvenile Accountability Block Grant . . Request to purchase moisture meter kit - Building Department Resolution 2002-50, approving agreement between the City of Stillwater and Greater Stillwater Area Chamber of Commerce for the 2002 Rivertown Art Fair Approval of Temporary On-Sale Liquor License for 2002 Rivertown Art Fair - . May 18-19, 2002 Purchase of three computers - MIS/Police/Administration Resolution 2002-51, Approval of release and termination of development agreement - Cottages of Stillwater Resolution 2002-52, approving closing of funds PUBLIC HEARINGS 2002 Street Improvement Proiect Assistant City Engineer Sanders reviewed the 2002 Street Improvement Project. Total cost of the project is $940,000 which would be funded through assessments and the improvement fund. Assessments for the improvements are estimated at $2,478 for interior lots and $1,243 per side for corner lots. Mr. Sanders stated he received two phone calls regarding the project, one in favor and one opposed to the project. Mayor Kimble opened the public hearing. Gary Smith, 1110 Nightengale Blvd., asked about paying for the assessment, how long it would take to complete the project, and projected life ofthe streets. He also asked about replacing the catch basins on Nightengale. . 2 City Council Meeting 02-06 March 19, 2002 . Debra Nelson, 2122 Oakridge, presented a letter from a neighbor opposing the project. She stated that Oakridge has become a route for the Interlachen Hills area. Vince Turnblad, 305 Laurie Court, stated there is very little traffic on the cui de sac, and he feels that sealcoating would be sufficient. Vern Willy, 308 Laurie Court, asked about storm sewer, curb and gutter improvements. . Mayor Kimble requested that the City Engineers look at the cui de sac before the project is bid. Chris Felsch, corner of Wood ridge and Northland, asked about his assessment. Mr. Sanders stated he would only be assessed for one side of his property. George Miller, 2114 Oakridge Road, asked about restricting or slowing traffic on Oakridge. . Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-53 ordering the improvement and preparation of the plans and specifications for the 2002 Street Improvement Project, with the condition that Laurie Court be reevaluated. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Case No. SUB/02-03, request from Thomas A. Suttle for a resubdivision of Lots 5 and 6, Blk 2, Wilson's Addition into two lots Lot 5 - 8.745 square feet and Lot 6- 7,500 square feet located at 323 6th Street South in the RB, Two Familv Residential District. Community Development Director Russell reviewed the request for a subdivision. The two lots would meet the City's lot dimension requirements. The Heritage Preservation Commission approved the demolition of the existing house and will review and approve the plans for the two new homes to be built. The Planning Commission voted 5 to 4 to deny the resubdivision request. Mayor Kimble opened the public hearing. John Bailey, the owner of 323 6th St. S., stated that the request is for two buildable lots, and the two new homes will be an asset to Stillwater. . Bob Lafayette, appraiser, stated that the new homes will be attractive Victorians. 3 City Council Meeting 02-06 March 19,2002 Dean Hanson, 402 S. 6th St., stated he is against the resubdivision. He feels the lots would be too small for large homes and would detract from the . neighborhood. Andy Kramer, 418 S. 6th. St., stated that he disagrees with Dean Hanson. He believes the plans for the homes are attractive, they will share a common driveway, and the garages will be in the back of the property. He stated the developer volunteered to provide the plans for the homes to the Heritage Preservation Commission for review. Dan Fabian, 326 S. 6th St., across the street from the property, stated he agrees with the Planning Commission's denial of the resubdivision. He is concerned about sewer capacity, runoff, the small lot size, and lack of parks in the neighborhood. City Attorney Magnuson stated there is no legally sufficient reason to deny the request because the existing lots meet the City's lot size requirements for single family homes. The developers would be required to submit a grading and drainage plan in order to obtain building permits. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-254, approving the subdivision of property located at 323 Sixth Street South, subject to the conditions by the Heritage Preservation Commission. All in favor. . Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Case No. SUB/02-04. request from Contractor Property Developers Co.. Homer Tompkins. for final plat approval for a 21 lot subdivision Liberty on the Lake, The Woodlands. Mr. Russell reviewed the request and the conditions of approval. Mayor Kimble opened the public hearing. There were no comments from the public. Mayor Kimble closed the public hearing. Motion by Council member Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2002-55, approving final plat for Liberty on the Lake Woodlands., subject to review and approval by the City Engineer. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None . Motion by Councilmember Milbrandt, seconded by Council member Rheinberger to adopt Resolution 2002-56, approving the development agreement for Liberty 4 . . . City Council Meeting 02-06 March 19, 2002 on the Lake Woodlands, subject to review and approval of the City Engineer and the City Attorney. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None UNFINISHED BUSINESS Approval of plans & specifications for McKusick Lake Diversion Proiect- continued from March 5, 2002 meetinq. Mayor Kimble explained that this is not a public hearing, but that Council has agreed to hear comments from the public because the March 5 meeting was shortened due to the caucus that evening. Allen Lavalier, 707 Maple, asked for clarification on the two different types of lines in the ravine. Mr. Eckles explained that a sanitary sewer line and water main already exist. This project will involve installing a storm sewer and repair of the sanitary sewer line. Sherri Buss, Bonestroo and Associates, discussed water quality issues. She stated that she does not recommend a gravel trail because of the new creek in the ravine and her concern with sediment runoff. She clarified that a concrete pond was never proposed for this project. She responded to a question from Councilmember Rheinberger regarding alternatives to a blacktop trail. She clarified that the plastic geo-grid system, such as Terracell, would not be a good option for this project because of the heavy shade in the ravine, and the heavy vehicles which would be using the trail. Limestone would also not be a good option because of the potential sediment runoff and the maintenance issue. Lara Cox, 417 W. Cherry St., stated that there is an existing creek in the ravine. She also stated that a blacktop trail would cause sediment runoff and erosion. She also asked about access for the maintenance vehicles. Mr. Eckles stated that the access he is proposing would be from Everett St. Angela Anderson, north hill resident, stated that she feels gravel would be a good alternative to blacktop. Lara Cox asked how vehicles will access the area from Everett because of the slope. Mr. Eckles stated there will be some grading required. Choc Junker, 101 N. 4th St., stated that is not possible for a sewer truck to get down the slope into the ravine. Mr. Eckles stated that the consulting engineer's estimate for the blacktop is $14,000. 5 City Council Meeting 02-06 March 19,2002 '. Dan Cox, 417 W. Cherry, commented that grass may not grow in the shade, but there is natural ravine plant life that would grow. . Angela Anderson clarified that the cellular confinement system has been used extensively in other areas for fire trucks and can take heavy loads. Jim McKinney, 410 W. Rice St., does not live on the ravine, but has helped on the ravine clean-up. He does not think the ravine will be over-used by pedestrians, and thinks a blacktop road will deteriorate. He is concerned about safety issues. Becky Dawson Cox, 417 W. Cherry, wanted to clarify that the creek has existed for a long time. She stated that Cherry Street is half blacktop and half limestone, and the erosion is worse at the blacktop area. She asked that the Council preserve the beauty of the ravine and not put a blacktop road in the ravine. Ariel Johnson, 1940 Oak Glen Trail, asked that Council consider nature because trees will have to be cut down and animals will lose their homes if a blacktop road is put in. Dave Purcell, 709 W. Linden, asked why this ravine should be opened up to mechanized travel. It should be left as a natural walking trail. Mayor Kimble closed the public hearing. Council discussed the various options for a trail surface. . Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2002-57, approve the plans and specifications, ordering advertisement for bids and acquire easements for McKusick Lake Diversion Project (Phase 11- Project 2002-04), with the condition that the surface material of the trail will be decided, on at the April 16 meeting, after input from staff and subject to approval by the Brown's Creek Watershed District. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Orleans Street Liohtino Proiect Civil Engineer Sanders reviewed the information provided by Mr. Gary Kriesel regarding the addition of a light in Benson Park as part of the Orleans Street project. Motion by Council member Milbrandt, seconded by Councilmember Rheinberger to approve the addition ofa light in Benson Park as part of the Orleans Street Lighting Project. All in favor. . 6 City Council Meeting 02-06 March 19,2002 NEW BUSINESS . Approval of Wharfaqe Permit - John Kerschbaum Motion by Council member Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2002 - 58, approval of non-exclusive Wharfage Permit between the City of Stillwater and John Kerschbaum, and waiving the permit fee of $150 for this year. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None COMMUNICA liONS/REQUESTS Request a repeal of land use variance - Richard Hill. Mr. Richard Hill, 1619 W. Pine, addressed Council on a variance granted to his neighbor to build on a substandard lot and has subsequently sold the property. Mr. Magnuson stated that the variance goes with the property, not the owner. NEW BUSINESS (continued) . Possible application for DNR Conservation Partners Grant for McKusick Ravine Klayton Eckles, City Engineer, reviewed with Council the DNR Conservation Partners Grant. Motion by Council member Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2002-59, approval to apply for DNR Conservation Partners Grant for McKusick Ravine and directing City Engineer Eckles to apply as a partner or supporter. All in favor. Ayes: Council members Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Possible acquisition of tax forfeit land Mayor Kimble discussed the memo from the City Clerk regarding authorizing staff to complete the application for conveyance of a tax forfeited parcel in Carli & Schulenberg's Addition. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-60, authorizing staff to complete application for conveyance of tax forfeited parcel in Carli & Schulenberg's Addition. All in favor. . Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None 7 City Council Meeting 02-06 March 19, 2002 '. Possible approval of plans and specifications and authorizinq for bids for 2002 Street Improvements. Klayton Eckles, City Engineer, asked Council for approval of the plans and specifications and the authorizing of bids for 2002 Street Improvements, with the exception of reevaluating the Laurie Court issue. . Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2002- 61 approving the plans and specifications and ordering advertisement for bids for 2002 Street Improvements, and directed staff to reevaluate Laurie Court. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Approval of Stream Protection and Improvement Loan Proqram Application Klayton Eckles, City Engineer, discussed in a memo to council the application for the Stream Loan Program. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-62 approving the Stream Protection and Improvement Loan Program Application. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble . Nays: None Analysis of the impacts caused by MPCA proposal to desiqnate lakes as impaired swimmable lake City Engineer Eckles explained the MPCA proposal and requested that the City participate in a study on the impact of the proposal. Motion by Council member Rheinberger, seconded by Council member Milbrandt to approve the expenditure of $1125 from the storm water utility to participate in the study of the MPCA proposal to designate lakes as impaired swimmable lakes. All in favor. Possible first readinq of Ordinance No. 919 amendinq the Stillwater City Code. Chapter 21. Sec. 21-9, Entitled Penalties for Violation of Code Dave Magnuson, City Attorney, reviewed with council the new penalties for petty violations and misdemeanor violations. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the first reading of Ordinance No. 919 amending the Stillwater City Code, Chapter 21, Sec. 21-9 entitled Penalties for Violation of Code. . 8 . . . City Council Meeting 02-06 March 19, 2002 Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Approval of Wharfaqe Permit - Great River Steamboat Company - Julia Belle Swain Mayor Kimble reviewed a memo from the City Clerk informing council of the request from the captain of the Julia Belle Swain Steamboat for a Wharfage Permit for September 2-8. Motion by Council member Bealka, seconded by Council member Rheinberger to adopt Resolution 2002 -63 the Wharfage Permit for the Great River Steamboat Company - Julia Belle Swain, and waiving the fee for the first year. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Approval of Dock Permit - Andiamo Enterprises Mayor Kimble reviewed with council that the Andiamo Use Permit was approved by the Planning Commission as required for the annual review. Motion by Councilmember Milbrandt, seconded by Councilmember Zoller to adopt Resolution 2002-64 approving the dock permit for Andiamo Enterprises. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Possible authorization to advertise for bids for construction of restrooms - Fire Department Kim Kallestad, Fire Chief, reviewed with council a memo asking for consideration of a women's restroom for the Fire Department. Motion by Council member Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2002-65 approving the plans and specifications for construction of a women's restroom for the Fire Department. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Request to apply for Qrants from foundations - Fire Department Kim Kallestad, Fire Chief, provided a memo for council and was available for questions regarding applying for grants from foundations. Motion by Council member Rheinberger, seconded by Council member Zoller to approve the request from the Fire Department to apply for grants from foundations. All in favor. 9 City Council Meeting 02-06 March 19, 2002 Approval to applv for FEMA Fire Act Grant Mayor Kimble reviewed with council the Fire Departments request to apply for a FEMA Fire Act Grant. Stu Glaser, Assistant Fire Chief, was available for questions. . Motion by Council member Milbrandt, seconded by Council member Rheinberger adopting Resolution 2002-66, approval to apply for FEMA Fire Grant. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None COMMUNICA TIONS/REQUESTS Letter from Quilt Group Motion by Council member Rheinberger to approve participation in the Quilt Group. Motion died for lack of a second. Met Council approval of Comprehensive Plan 2001 No action required. Development AQreement for Carl and Adam NvberQ Subdivision . Dave Magnuson, City Attorney, updated council on the North Hill Project. It has been reviewed by city staff and has been sent to Clark Nyberg who needs to approve it as well. It is already a platted street. This is to install the street services where the duplexes will be built on North Carnelian Street. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-67 approving the development agreement between the City of Stillwater and Clark and Adam Nyberg. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adjourn the meeting at 10:55 p.m. All in favor. ATTEST: Jay L. Kimble, Mayor Sue Moore, Administration Secretary . 10 . . . City Council Meeting 02-06 March 19,2002 Resolution 2002- 47, directing payment of bills Resolution 2002- 48, a resolution deleting a parcel from Tax Increment Financing District No.1, in order that they be included within Tax Increment Financing District No.9, all located within Development District No.1 Resolution 2002-49, Accepting Grant and Approving Agreement Between the City of Stillwater and the State of Minnesota for the Juvenile Accountability Incentive Block Grant approving the 2002-03 Juvenile Accountability Block Grant Resolution 2002-50, approving agreement between the City of Stillwater and Greater Stillwater Area Chamber of Commerce for the 2002 Rivertown Art Fair Resolution 2002-51, Approval of release and termination of development agreement - Cottages of Stillwater Resolution 2002-52, approving closing of funds Resolution. 2002-53 ordering the improvement and preparation of g the plans and specifications for the 2002 Street Improvement Project Resolution 2002-254, approving the subdivision of property located at 323 Sixth Street South Resolution 2002-55, approving final plat for liberty on the Lake Woodlands., subject to review and approval by the City Engineer. Resolution 2002-56, approving the development agreement for Liberty on the Lake Woodlands Resolution 2002-57, approve the plans and specifications, ordering advertisement for bids and acquire easements for McKusick Lake Diversion Project (Phase II - Project 2002-04 Resolution 2002-58, approval of non-exclusive Wharfage Permit between the City of Stillwater and John Kerschbaum,.:. Resolution 2002-59, approval to apply for DNR Conservation Partners Grant for McKusick Ravine and directing City Engineer Eckles to apply as a partner or supporter. Resolution 2002-60, authorizing staff to complete application for conveyance of tax forfeited parcel in Carli & Schulenberg's Addition. All in favor. Resolution 2002- 61 approving the plans and specifications and ordering advertisement for bids for 2002 Street Improvements Resolution 2002-62 approving the Stream Protection and Improvement Loan Program Application. Resolution 2002 -63 the Wharfage Permit for the Great River Steamboat Company - Julia Belle Swain Resolution 2002-64 approving the dock permit for Andiamo Enterprises. Resolution 2002-65 approving the plans and specifications for construction of a women's restroom for the Fire Department Resolution 2002-66, approval to apply for FEMA Fire Grant Resolution 2002-67 approving the development agreement between the City of Stillwater and Clark and Adam Nyberg 11 tt MEMORANDUM TO: Mayor and Council FROM: Larry D. Hansen, City Administrator SUBJECT: Single Audit DATE: March 29, 2002 DISCUSSION Due to the flood of2001 the City spent federal funds in excess of $300,000. triggering a federal requirement for a single audit. The single audit is expected to cost approximately $2,500. over and above the City's regular audit expense. . RECOMMENDATION Advisory only. . '~ , . LIST OF BILLS EXHIBIT n An TO RESOLUTION #2002- 68 . Account Temps American Payment Centers American Planning Assoc Aspen Mills AT&T AT & T Broadband Ballis, John Board of Water Commissioners CarQuest Coca Cola Collegiate Pacific Crysteel Truck Equip. Cy's uniforms Drummond America Ecoprint First Line Beverage Gilliam, Leeland K. Grafix Shoppe Grainger Greater Stillwater Chamber of Commerce H & L Mesabi Hansen, Larry Int'I Institute of Municipal Clerks Johnson, Ron Lakeland Truck Center Lakeview Hospital League of MN Cities League of MN Human Rights Commission Legislative Assoc. Magnuson Law Firm McCollister & Co. McLeod USA Menards Mid America Business Systems Mister Car Wash M.J. Raleigh Trucking Nat'l League of Cities Neopost Nextel NFPA Northwestern Tire Parts Associates PC Pit Stop PC Solutions Plant Health Quality Flow Systems Qwest R & R Specialties . Temp Services Box Service - Cub Foods Plan. Advisory Services Subscription Uniforms Long Distance Cable Background Checks Water pymt Batteries, Lamps, Repair Parts Concession Supplies Bases Rec. Center All Season Truck Sprayer Police Uniforms Mistaspot Quik Detail Parking Maps Concession Supplies IADRS Convention Transp. & Meals Logos & Lettering Repair Supplies Full Moon Corporate Table Cutting Edges Meetings-Meals Membership - D. Ward Wire Stripper Kit Legal Blood Draws Meeting Registration C. Knauss Dues Prof. Services Prof. Services General Supplies Telephone Repair Parts Computer Cards, Cables Feb. Washes Sand Membership Inkjet Cartridge Wireles Phones Study Guides - Fire Dept. Tires Repair Parts Repair Printer Monthly Contract Consulting 1/1/02-3/15/02 Repair Lift Stations Telephone Ice Blade Grind 624.12 78.00 540.00 44.34 70.21 72.95 3,300.00 17.60 939.50 838.90 65.30 5,619.21 1,958.91 217.06 2,628.04 269.97 117.42 79.71 8.95 500.00 285.22 50.00 120.00 13.82 24.59 160.00 20.00 78.75 4,975.00 8,147.08 127.86 647.75 136.77 197.03 76.68 1,097.49 1,177.00 238.00 226.05 60.95 1,509.42 100.60 416.82 173.00 730.00 2,966.12 2,660.09 130.50 EXHIBIT n An TO RESOLUTION #2002- 68 St. Croix Office Supplies St. Joseph Equipment Stillwater Towing Streicher's Suburban Lighting Sysco Teltronix Twin City Filter Service Viking Industrial Center Viking Office Products Volunteer Firefighter Benefit Assoc. Wal Mart Ward, Diane Washington County Workwell Occupational Health Services XCEL Yahoo Yeadon Yocum Oil Zee Medical Service ADDENDUM TO BILLS Accountemps Bayport Police Dept. Board of Water Commisioners Chemsearch Dell Computer Express Photo Fire Instructors Assoc. of MN Franklin Covey Hawk labeling Systems IKON Insight Int'l Conference of Building Officials lake Country/No. Star Chapter ICBO league of Mn Cities league of Mn Cities Insurance Trust Menards North Star Chapter of ICBO Oak Park Heights Police Dept. Packaging Store Quill SALA Architects Page 2 Supplies Police, Planning Repair Parts Towing/Forfeiture Bullet Proof Vests Bulbs Concession Supplies Phone/Data Repair & Installation Filters Carabiner, Gloves Supplies / Paper Insurance Renewal Batteries, Film Mileage, lodging, Meals Conference Training S. Fitzgerald Exam-Police Gas/ Electric Subpoena-Subscriber Information Repair Wind Sensor For Field House Heating & Fuel Oil Supplies Temp Services Disburse Safe & Sober Grant Funds Water Pymt Naturalizer Computers, Monitors, Supplies Processing Fire Command Textbook Class - L Dauffenbach Fire Dept. labels Contract Copiers Zip Drive Government Individual Dues Seminar C.Shilts, J.Buckley Registration CPeterson, A.Siebert General Insurance Supplies, Gloves Dues Disburse Safe & Sober Grant Funds Shipping Display Unit Project 00119 (P.W. Facility) Billing ~ , . 563.32 95.86 249.11 1,350.00 372.38 110.37 805.37 160.82 103.76 346.65 1,049.00 161.75 325.96 35.00 268.00 11,420.46 25.00 400.60 396.37 57.14 . 601.83 2,047.12 91.45 3,350.42 5,789.37 9.77 143.78 871.70 25.85 389.15 171.00 60.00 100.00 40.00 84,247.50 38.31 45.00 2,991.39 15.04 113.64 9,093.99 . "I . . . EXHIBIT" A" TO RESOLUTION #2002- 68 Shilts, Cindy St. Croix Office Supplies Stillwater Gazette Stillwater Lions Club Vogland, Holly Washington County Xcel Energy Adopted by the City Council this 2nd Day of April, 2002 Mileage Filter, Shredder Publishing Dues, Meals Refund Park Fee 2002 Truth in Taxation Cost Gas, Electric Page 3 40.88 74.91 32.24 78-00 100.00 1,001.55 774.42 Total 175,172.01 I' . LIST OF BILLS EXHIBIT II A" TO RESOLUTION #2002. 68 . Account Temps American Payment Centers American Planning Assoc Aspen Mills AT&T AT & T Broadband Ballis, John Board of Water Commissioners CarQuest Coca Cola Collegiate Pacific Crysteel Truck Equip. Cy's uniforms Drummond America Ecoprint First Line Beverage Gilliam, Leeland K. Grafix Shoppe Grainger Greater Stillwater Chamber of Commerce H & L Mesabi Hansen, Larry Int'llnstitute of Municipal Clerks Johnson, Ron Lakeland Truck Center Lakeview Hospital League of MN Cities League of MN Human Rights Commission Legislative Assoc. Magnuson Law Firm McCollister & Co. McLeod USA Menards Mid America Business Systems Mister Car Wash M.J. Raleigh Trucking Nat'l League of Cities Neopost Nextel NFPA Northwestern Tire Parts Associates PC Pit Stop PC Solutions Plant Health Quality Flow Systems Qwest R & R Specialties . Temp Services Box Service - Cub Foods Plan. Advisory Services Subscription Uniforms Long Distance Cable Background Checks Water Pymt Batteries, Lamps, Repair Parts Concession Supplies Bases Rec. Center All Season Truck Sprayer Police Uniforms Mistaspot Quik Detail Parking Maps Concession Supplies IADRS Convention Transp. & Meals Logos & Lettering Repair Supplies Full Moon Corporate Table Cutting Edges Meetings-Meals Membership - D. Ward Wire Stripper Kit Legal Blood Draws Meeting Registration C. Knauss Dues Prof. Services Prof. Services General Supplies Telephone Repair Parts Computer Cards, Cables Feb. Washes Sand Membership Inkjet Cartridge Wireles Phones Study Guides - Fire Dept. Tires Repair Parts Repair Printer Monthly Contract Consulting 1/1/02-3/15/02 Repair Lift Stations Telephone Ice Blade Grind 624.12 78.00 540.00 44.34 70.21 72.95 3,300.00 17.60 939.50 838.90 65.30 5,619.21 1,958.91 217.06 2,628.04 269.97 117 .42 79.71 8.95 500.00 285.22 50.00 120.00 13.82 24.59 160.00 20.00 78.75 4,975.00 8,147.08 127.86 647.75 136.77 197.03 76.68 1,097.49 1,177.00 238.00 226.05 60.95 1,509.42 100.60 416.82 173.00 730.00 2,966.12 2,660.09 130.50 St. Croix Office Supplies St. Joseph Equipment Stillwater Towing Streicher's Suburban Lighting Sysco Teltronix Twin City Filter Service Viking Industrial Center Viking Office Products Volunteer Firefighter Benefit Assoc. Wal Mart Ward, Diane Washington County Workwell Occupational Health Services XCEL Yahoo Yeadon Yocum Oil Zee Medical Service " Supplies Police, Planning Repair Parts Towing/Forfeiture Bullet Proof Vests Bulbs Concession Supplies Phone/Data Repair & Installation Filters Carabiner, Gloves Supplies / Paper Insurance Renewal Batteries, Film Mileage, Lodging, Meals Conference Training S. Fitzgerald Exam-Police Gas/ Electric Subpoena-Subscriber Information Repair Wind Sensor For Field House Heating & Fuel Oil Supplies 563.32 95.86 . 249.11 . 1,350.00 372.38 110.37 805.37 160.82 103.76 346.65 1,049.00 161.75 325.96 35.00 268.00 11,420.46 25.00 400.60 396.37 57.14 . . (/ . AGREEMENT BETWEEN THE CITY OF STILLWATER AND LOCAL 517 COUNCIL NO. 14 OF THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO . JANUARY 1, 2002 - DECEMBER 31, 2003 . TABLE OF CONTENTS Article - Title Paqe ARTICLE I. PURPOSE OF AG REEM ENT ........ ......................................................................................... 3 ARTIC L E II. R E C OG N ITIO N ...................................................................................................................... 3 ARTIC L E III. UNION S EC U RITY ............................................................................................................... 3 ARTIC LE IV. HOU RS OF WORK ..................................... ..................... .................. .......................... ........ 4 . ARTIC LE V . PART TIM E EM PLOYEES ................ ........ .............. .... .............. ............. ....... .... ..... ........ .......4 ARTIC LE VI. HOLIDAyS.......................... ........ ............. ............................................................................ 4 ARTIC LE VII. SIC K LEAVE.......................................................... ........... ........... ........................................5 ARTIC LE IX. SEVERANCE PAY .................... ................................................................................. .......... 7 ARTIC LE X. LEAVES.................... .......... ............ ..........;.. ..... ........................................ ................ .............7 ARTIC LE XI. WAG ES ........ ............ ......... ...... ......... ......... .............. .......... ..... ............... .......... ......... ..... ....... 8 ARTIC LE XII. OVE RTIM E ................. ............................... ..................... ..................... ............ .......... ..........9 ARTICLE XIII. GRIEVANCE PROCEDURES .............................................................. .............................. 9 ARTIC LE XIV. SEN IORITY ........ ............... .......................................................................................... .....11 ARTIC LE XV. WORK FORC E ... ......................... ...... ......... ........ ......... .......... ........ ..... ........ ....... .......... ..... 11 . ARTICLE XVI. INS U RANC E ............. ................ ..... ....... ..... .............. ........... ........;.. .......................... ........ 12 ARTIC LE XVII. G E N ERAL PROVIS IONS.............. ..... ........................ ......................... ............................12 ARTICLE XVIII. SAVINGS CLAUSE ........................................................................................................13 ARTIC LE XIX. EM PL OYER AUTHORITY .. ...... .... .......... ........... .................... ..... ............. ............... .........13 ARTIC LE XX. EM PLOYEE RIGHTS ..... ..................... .................................................................... .......... 13 ARTICLE XXI. DISC IPLIN E ........ .............. ................... ..................................... ....... ........ .......... ...... ......... 13 ARTIC LE XXII. WAiVER............ ....... ................. ............ ........................ .......... ........... ............ .......... .......14 ARTICLE XXIII. TERM INA TION ...................... ..... ........... ...... ............ ....... ...... .......'............... ...................14 APPEN DIX A-1 .......................................................................................................................................... 15 APPEN D IX A-2.......................................... ................................................................................................ 16 APPEN DIX A-3 ...... .... ................. ............ .............. ........ .... .................. .......... ..... ..... ................. ......... ....... ..17 APPENDIX B.............. ..... ............. ........... ............. .............. ............ ...... ............. ........ .................... ............ 18 EXHIB IT C ................... ....... ................. ..... .................. ............... ...... ................. ........ ................. ........... ..... 19 . AFSCME Labor Agreement 2002-2003 Page 2 of 19 . . . ARTICLE I. PURPOSE OF AGREEMENT This agreement is entered into between the City of Stillwater hereafter called the EMPLOYER, and Local No. 517, American Federation of State, County and Municipal Employees, hereinafter called the UNION. The intent of and purpose of this agreement is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation and/or application; 1.3 Specify the full and complete understanding of the parties; and 1.4 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this agreement. The EMPLOYER and the UNION, through this AGREEMENT, continue their dedication to the highest quality public service. Both parties recognize this AGREEMENT as a pledge of this decision. ARTICLE II. RECOGNITION 2.1 The Employer recognizes the Union as the exclusive representative in a unit defined as: All employees of the City of Stillwater who are public employees within the meaning of Minnesota Statutes 179A.03, Subd. 14 excluding supervisory and confidential employees, essential employees, employees of the Stillwater Public library Board and all employees of the Public Works Department and Parks and Recreation Department. 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination ARTICLE III. UNION SECURITY 3.1 The Employer agrees to deduct the Union dues from the pay of those employees who individually request in writing that such deductions be made. The amounts to be deducted shall be certified to the Employer by a designated representative of the Union, and the aggregate deductions of all employees shall be remitted together with an itemized statement, to the designated representative by the first of the succeeding month, after such deductions are made. Any fair share fee collected shall be processed in accordance with Minnesota Statutes 179.65, Subd. 2. 3.2 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders or judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this article. 3.3 The UNION may designate certain employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. 3.4 The EMPLOYER agrees to make space available on the EMPLOYER bulletin board for the posting of official UNION notice(s) and announcements. AFSCME Labor Agreement 2002-2003 Page 3 of 19 ARTICLE IV. HOURS OF WORK 4.1 The sole authority in work schedules is the EMPLOYER. The normal workday fora full-time employee shall be eight (8) hours. The normal workweek for a full-time employee shall be forty (40) hours, Monday through Friday. . 4.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, or seasonal or annual basis other than the normal work schedule. The Employer will give seven (7) days advance notice to the employees effected by the establishment of workdays different from the employee's normal work schedule. 4.3 All employees shall be scheduled a one-half (1/2) hour unpaid lunch break. 4.4 All employees work schedules shall provide for at least one 15-minute rest period during each one-half shift. The rest period shall be scheduled at the middle of each one-half shift, whenever possible. Employees who are authorized to work beyond their regular quitting time shall receive a rest period if one is necessary due to length of overtime authorization. 4.5 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood,snow, sleet or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal workday be scheduled to work more than the workday. Each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. ARTICLE V. PART TIME EMPLOYEES 5.1 Part-time employees shall be eligible to earn all employee benefits on a pro rata basis according to the following schedule provided that such employees work regularly scheduled hours in each pay period, as opposed to being subject to call or to work when available. Averaqe Work Hours Per Week Pro Rate Percentaqe of Benefits . 14 - 24 24 - 35 36 or more 50 percent 75 percent 100 percent 5.2 Part-time employees shall be paid an hourly rate computed by dividing the full-time annual rate for which they would be eligible by 2,080 hours. 5.3 Part-time employees who become full-time employees shall be given credit for a forty (40) hour workweek for determining the salary step based on the length of service. 5.4 Employees employed by the employer on a seasonal or temporary basis for not more that 67 work days per calendar year either in a full time or part time capacity (more than 14 hours per week) will be paid a rate to be determined by employer for the term of their employment. Such employees will not be eligible for any benefits under this agreement. ARTICLE VI. HOLIDAYS 6.1 Holidays with pay are defined as: New Year's Day Martin Luther King Day Washington and lincoln's Birthday Memorial Day Independence Day January 1 The third Monday in January The third Monday in February The last Monday in May July 4 . AFSCME labor Agreement 2002-2003 Page 4 of 19 / . Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Floating Holiday Christmas Eve Day or New Year's Eve Day The first Monday in September November 11 The 4th Thursday in November The fourth Friday in November December 25 One per year December 24 or December 31 Employees shall be eligible for holiday pay provided they are on paid status on the day before and the day after the holiday. 6.2 When a holiday falls on Saturday, the preceding Friday shall be observed as the holiday. When a holiday falls on Sunday, the following Monday shall be observed as the holiday. 6.3 Christmas Eve or New Year's Eve will be a split work force. The schedule for these two (2) holidays to be approved by the Department Head. 6.4 During the first calendar year of employment any new employee must be hired before June 30th to be eligible to receive the floating holiday. Any new employee hired after June 30th shall be eligible to receive one-half (1/2) floating holiday. ARTICLE VII. SICK LEAVE 7.1 Sick leave shall be earned by full-time employees at the following rates: a. b. c. d. . e. f. g. h. i. From six (6) months to one (1) year, one (1) week at full pay. From one (1) year to two (2) years, one (1) additional day per month. From two (2) to five (5) years, four (4) weeks at full pay; nine weeks at half pay. From (5) to ten (10) years; thirteen (13) weeks atfull pay; thirteen (13)weeks at half pay. From ten (10) to fifteen (15) years, thirteen (13) weeks at full pay; thirty-nine (39) weeks half pay. From fifteen (15) to twenty years, twenty-six (26) weeks at full pay; twenty-six (26) weeks at half pay. From twenty (20) to twenty-five (25) years, thirty-nine (39) weeks at full pay; thirteen (13) weeks at half pay. Over twenty-five (25) years, 52 weeks full pay. A week shall be considered to be five (5) working days. Sick leave benefits shall accrue on the January 1 st immediately preceding the anniversary date of employment. 7.2 Sickness disability benefits usage shall be subject to the following conditions: . a. An employee may use the full entitlement only once annually. b. Any days used by an employee must be replaced at the following earning rate: employees shall earn sickness disability leave at the rate of sixteen (16) hours for each month worked. c. Sickness disability leave time cannot be earned during the time an employee is on sick leave. Sick leave earned back shall be figured on a pro rata basis each month with no earn back of leave for that portion of sick leave used during the month. d. Sickness disability leave time shall be earned as a replacement for used leave time by only those employees who have utilized the benefit. Sick leave used last shall be replaced first. AFSCME labor Agreement 2002-2003 Page 5 of 19 7.3 Sick leave may be authorized for the following reasons with the limitations as specified: a. For illness or injury, dental or medical treatment for the employee. Sick leave usage by the employee may be subject to approval by the Department Head. The Employer may require verification for an absence of three days or more, from a recognized medical authority attesting to the necessity of the leave, ability to return to duty or other information deemed necessary. . b. In the event a pregnant employee elects to resign her employment because of pregnancy, such employee will be paid for accumulated sick leave up to but not exceeding 15 work days. c. Sick leave use for serious illness of the employee's spouse, minor children or employee's parents living in the household shall be as established in the City's personnel policy. 7 A Should illness occur while an employee is on vacation the period of illness may be charged to sick leave and the charge to vacation reduced accordingly. An employee requesting such a change may be required to submit a written statement from a physician attesting to illness and the period of disability. 7.5 Any employee receiving worker's compensation benefits because of job connected injury or sickness shall, if he/she assigns his check to the City receive full wages for that period. Or, if any employee is receiving worker's compensation benefits and does not assign his/her check, he/she will be paid for the difference between worker's compensation allowance and his/her regular weekly pay. Sick leave shall then be figured on a prorated basis with no deduction of leave being made for that portion of the employee's absence which is covered by worker's compensation . insurance. Sick leave will be suspended after benefits have been exhausted; however, an employee who has fulfilled all of the requirements for a vacation which has not been taken may request vacation pay during disability. After all sick leave benefits have been exhausted, any disabled employee may apply in writing for an authorized leave of absence without pay; provided that the period of such leave of absence when added to the period during which benefits have been paid shall not exceed one (1) year. Such application shall be accompanied by a physician's certificate stating that such disabled employee has not been able to return to work. Upon return to active employment, the employee shall retain all accumulated service credit for time worked prior to his/her disability, but shall receive no service credit for the period of absence. ARTICLE VIII. VACATION 8.1 All full-time employees shall be entitled to the following vacation schedule: From 0 through 12 months of employment From 1 year through 4 years of employment After 4 years through 10 years of employment After 10 years through 15 years of employment After 15 years 5/6 days per month 10 days per year 15 days per year 20 days per year One (1) additional day for each year up to twenty years for a maximum of 25 days. . AFSCME labor Agreement 2002-2003 Page 6 of 19 . . . A day is equal to eight (8) hours. 8.2 Vacations shall be granted at the time requested by the employee upon approval of Department Head. If the nature of the work makes it necessary to limit the number of employees on vacation at the same time, the employee with the greater departmental seniority shall be given his choice of vacation period. 8.3 If a holiday occurs during the calendar week in which a vacation is taken by an employee, the employee's vacation used shall be reduced by one work day. 8.4 Any employee who is laid off, discharged, retired or separated from the service of the Employer for any reason, prior to taking his vacation, shall be compensated in cash for the unused vacation he has accumulated at the time of separation. 8.5 Vacation may be taken in increments of less than a day with the approval of the Department Head. 8.6 Vacation time can be accumulated up to eighty (80) hours and used in the following year. Vacation in excess of eighty (80) hours at the end of the year shall be paid on the second (2nd) payday in January at the rate of pay in effect at the end of the previous year. 8.7 Vacation shall accrue on January 1st immediately preceding the anniversary date of employment. ARTICLE IX. SEVERANCE PAY 9.1 All permanent employees who leave the employment of the City because of retirement, resignation or death shall receive pay for 100 percent of unused accrued vacation and compensation time. 9.2 All permanent employees who retire due to age or physical disability and are eligible to receive PERA retirement benefits, shall receive one-half of unused disability benefits providing he or she had been employed with the City in a permanent, full time position for a period of not less than ten (10) years. 9.3 In the event of death while still employed, the surviving spouse, if any, of if no surviving spouse, minor children, if any, or employee's estate shall be entitled to such severance pay in the same amount as though such employee had retired due to age or physical disability as above provided. ARTICLE X. LEAVES 10.1 Funeral Leave a. An employee shall be granted a paid funeral leave of up to three (3) working days in each case of death of the immediate family. Immediate family shall be defined as the employee's spouse, children, parents, siblings, grandparents, grandchildren and shall include parents and siblings of the employee's spouse. Such leave shall not be deducted from any other accumulated leave. Additional leave days may be granted by the Employer, should the circumstances warrant the additional days. b. One day with pay shall be allowed in the event an employee is selected to be a pallbearer in a funeral. c. Emergency leave with pay for relatives not specified in 10.1 a. shall be as AFSCME labor Agreement 2002-2003 Page 7 of 19 specified in the City's personnel policy. 10.2 Employees shall be granted a leave of absence with pay any time they are required to report to jury duty or jury service. All fees shall be returned to the Employer except those paid for duty on the Employee's normal day off and those for meals and mileage. Any hours not on . jury duty shall be worked. 10.3 Notice. An employee using jury duty or funeral leave shall notify the Employer of such intent as soon as the necessity of such leave is known. 10.4 Unpaid leaves for a limited period, not to exceed six months, may be granted for any reasonable purpose, and such leaves may be extended or renewed for any reasonable period. Employees shall submit a written request for personal leave to the City Council. All personal leaves shall be without compensation. 1. Application for Leave. Any request for a leave of absence without pay shall be submitted in writing by the Employee to the Employer or his designee. The request shall state the reason the leave is being requested and the length of time off the employee desires. 2. Employees shall be returned to the position in their department if the leave is for sixty (60) days or less and to their classification in their department if the leave is in excess of sixty (60) days. 10.5 Union Business. Employees elected to a LocalUnion office or selected by the Union to do work which takes them from their employment with the Employer, shall at the written request of the Union be granted a leave of absence. 10.6 Maternity. Maternity leave, not to exceed six (6) months, shall be granted at the request of the Employee. . 10.7 Educational. Leave of absence shall be granted in accordance with the personnel regulations. ARTICLE XI. WAGES 11.1 Employees shall be paid in accordance with the attached salary and longevity pay schedules marked Appendix A-1, A-2, and A-3 (Monthly Salary Schedule) and Appendix B (Monthly Longevity Pay Schedule). 11.2 Incumbent employees will move into the salary schedule in accordance with their length of service. 11.3 An Employee who is called to duty during the employee's scheduled off-duty time shall receive a minumum of two (2) hours pay at one-half (1 %) times the employee's base pay rate. An extension or early report to a scheduled shift for duty does not qualify for the two (2) hour minimum. 11.4 All permanent, full-time employees shall receive monthly longevity pay according to Appendix B. Longevity pay shall be based on employee's length of service with the Employer. 11.5 Employees who are required to work exclusively at a higher classification in this bargaining unit shall receive working out of classification pay as provided for in Exhibit "C". . AFSCME labor Agreement 2002-2003 Page 8 of 19 11.6 In the event an employee is promoted to a higher classification, the employees compensation shall be increased by 5% to the next highest step of the higher classification. . ARTICLE XII. OVERTIME 12.1 Time and one-half the employee's regular hourly rate of pay shall be paid for work performed in excess of the normal workweek of forty (40) hours. Compensated leave shall be considered worked hours for the purpose of Qetermining eligibility for overtime compensation. 12.2 Distribution. Overtime work shall be distributed as equally as practical to qualified employees. 12.3 Overtime shall be calculated to the nearest fifteen (15) minutes. 12.4 Employees who elect to take compensatory time off in lieu of overtime pay, shall earn compensatory time at the rate of time and one-half. Compensatory time off shall be scheduled at the mutual convenience of the employer and employee. Employees shall not be allowed to accrue more than forty (40) hours of compensatory time or carry over more than forty (40) hours of compensatory time into the next calendar year without permission of employee's supervisor. ARTICLE XIII. GRIEVANCE PROCEDURES 13.1 Definition of Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of specific terms and conditions of this agreement. An employee has the right to have Union representation. . 13.2 Orqanization Representatives. The City will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this article. 13.3 Processinq of Grievance. The aggrieved employee's representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided the employee and employee representative has notified the designated supervisor. 13.4 Grievance Procedure. Grievances shall be processed in the following manner: Step 1. The Union Steward, with or without the employee, shall take up the grievance or dispute with the employee's immediate supervisor within ten (10) days of the employee's knowledge of its occurrence. The supervisor shall respond within five (5) workdays. Step 2. If the grievance is not settled in Step 1, it shall be referred in writing to the City Council, or their designee, within ten (10) working days after the designated supervisor's answer in Step 1. The Employer representative shall discuss the grievance within ten (10) working days with the employee and the Union representative at a time mutually agreeable to the parties. If the grievance is settled as a result of such a meeting, the settlement shall be reduced in writing and signed by the Employer representative and the Union. If no settlement is reached, the Employer representative shall give written answer to the Union within ten (10) days following their meeting. . AFSCME labor Agreement 2002-2003 Page 9 of 19 Step 3.lf the grievance is not settled in Step 2 and the Union desires to appeal, it shall be referred by the Union in writing to the City Councilor their designee within ten (10) working days after the Employer's response in Step 2. A meeting between the City Councilor their designee, and the Union shall be held at a time mutually agreeable to the parties. If the grievance is settled as a result of such a meeting, . the settlement shall be reduced to writing and signed by the City Councilor their designee and the Union. If no settlement is reached, the City Councilor their designee shall give written answer to the Union within ten (10) working days following the meeting. Step 4. Arbitration. If the grievance is not settled in accordance with the foregoing procedure, either party may refer the grievance to arbitration within ten (10) working days after the Union's receipt of the Employer's written answer in Step 3, as provided in Minnesota Statutes, Section 179.70. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board. a. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from the terms and conditions of the contract. The arbitrator shall consider and decide only the specific issue( s) submitted in writing by the City and the Employee and the Union, and shall have no authority to make a decision on any other issue not so submitted. b. The arbitrator's decision shall be submitted in writing within thirty (30) days following close ofthe hearing or the submission of briefs, by the parties, whichever be later, unless the parties agree to an extension. The arbitrator shall be without power to make decisions contrary to or inconsistent with or modifying or varying in any way, the application of laws, ordinances or rules and regulations having the force and effect of law. The decision shall be based solely on the arbitrator's interpretation of application of the express terms of the Agreement and to the facts of the grievance presented. The parties may, by mutual written agreement agree to submit more than one grievance to the arbitrator provided that each grievance will be considered as a separate issue and each on its own merit. . c. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the City and the Union, provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, provided it pays for such a record. If both parties desire a verbatim record of the proceedings, the costs shall be shared equally. 13.5 Waiver. If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next stepwithin the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal therefore within the specified time limits or any agreed to extension, the employee and the Union may elect to treat the grievance as denied at that step and appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the City and the Union in each step. The term "working days" as used in this Article shall mean the days . AFSCME labor Agreement 2002-2003 Page 10 of 19 . . . Monday through Friday, inclusive, exclusive of holidays. 13.6 Record. All documents, communications and records dealing with a grievance shall be filed separately from the personnel files of the involved employee(s). ARTICLE XIV. SENIORITY 14.1 Seniority means an employee's length of continuous service with the City and by job classification. 14.2 On January 1 and July 1, the Employer shall establish seniority lists showing the continuous service of each employee. A copy of the seniority lists shall be furnished to the Union when it is posted. 14.3 Breaks in Continuous Service. An employee's continuous service record shall be broken by voluntary resignation, discharge for just cause and retirement. 14.4 Probationary periods. 1. All newly hired or rehired employees will serve a six (6) month probationary period. 2. All employees will serve a six (6) month probationary period in any job classification in which the employee has not served a probationary period. 3. At any time during the probationary period a newly hired or rehired employee may be terminated at the sole discretion of the Employer. ARTICLE XV. WORK FORCE 15.1 Any vacancy or newly created position in a department will be posted in a conspicuous place in all departments where employees within the bargaining unit work. Such notice shall be posted for at least five (5) workdays prior to filling such vacancy or newly created position. Whenever practicable, vacancies shall be filled from among the present employees in the department, giving first consideration to seniority and qualification. If it becomes necessary in filling a vacancy to bypass an employee's seniority, reasons for said denial shall be given in writing to such employee. No vacancy shall be reduced in classification by the Employer without first being offered in the bidding process. 15.2 A reduction of the work force will be accomplished on the basis of seniority and job classification provided all probationary and temporary employees in the classification(s) where the layoff occurs are laid off first. In the event of layoffs or a reduction of the work force, employees may exercise their seniority rights to a job classification of a higher, the same or lower pay within the bargaining unit provided that all job relevant qualifications between employees are equal. 15.3 Employees shall be recalled from layoff according to seniority and job classification. No new employee shall be hired for a job classification which a layoff has occurred until all employees on layoff status within that job classification have been given ample opportunity to return to work within twenty-four (24) months of said layoff. The City will notify employees on layoff to return to work by registered mail at the employee's last recorded address. The employee must return to work within three (3) weeks of receipt of this notice in order to be eligible for reemployment. AFSCME labor Agreement 2002-2003 Page 11 of 19 ARTICLE XVI. INSURANCE 16.1 Effective January 1, 2002, the EMPLOYER will contribute up to Five Hundred Forty-six five dollars and Fifty-eight cents ($546.58) per month per Employee toward Employer's group health insurance coverage including dependent coverage. 16.2 Effective January 1, 2003, the EMPLOYER will increase monthly contribution by Twenty-five dollars ($25.00) or fifty percent (50%) of the increase in premiums, whichever is greater, based on the higher cost hospital/medical plan. . 16.3 The City shall provide a $20,000 life insurance policy for all permanent employees. 16.4 Employees hired prior to December 31, 1988 and who retire after 10 continuous years of City service and who are eligible to receive PERA benefits shall be allowed to continue their medical insurance coverage at City expense until their death. If said employee provided dependent coverage for his/her spouse prior to his/her retirement, the City shall pay said dependent's coverage until death. ARTICLE XVII. GENERAL PROVISIONS 17.1 Neither the Union nor the Employer shall discriminate against any employee. because of Union membership or nonmembership, nor because of age, race, creed, gender, color, religious belief, sexual or affectional preference. 17.2 The Employer agrees to recognize stewards and alternates as certified by the Union subject to the following stipulations: 1. Employee Union officers shall be granted a reasonable amount of time off without pay during work hours for union business, provided they notify their designated supervisor. 2. Nonemployee representatives of the Union shall be permitted to come on the premises of the Employer for the purpose of investigating and discussing grievances if they first notify the Employer's designee and provided the Union representative does not interfere with the work of the employees. . 17.4 Work Rules. The Employer shall have the right to establish work rules and personnel policies which shall be equitably and uniformly applied. Prior to the effective date, anywork rule or policy shall be posted on all bulletin boards for a period of ten (10) consecutive workdays. In addition, copies shall be furnished to the Union, and when effective, all existing rules and policies shall be furnished to all employees. New employees shall be furnished a copy of all work rules when hired. 17.5 City will provide all training required by the City at City expense. 17.6 Any subject matter placed in the Employee's personnel file which could be detrimental to the Employee's future promotion, transfer, present or future employment, shall be served upon the Employee in writing. Such matter shall be a proper subject for the grievance procedure. All materials in any Employee's file shall be available for the Employee's inspection. 17.7 Mileaqe. The City will reimburse Employees for the use of personal automobiles for authorized City business at the rate of 30 cents per mile. 17.8 The Employer shall provide required uniform articles and equipment to SecretarylDispatchers and Community Service Officers. . AFSCME labor Agreement 2002-2003 Page 12 of 19 . ARTICLE XVIII. SAVINGS CLAUSE Should any article, section or portion thereof, of the Agreement be held unlawful and unenforceable by any court of competent jurisdiction, such decision of the court shall apply only to the specified article, section or portion thereof directly specified in the decision; upon the issuance of such a decision, the parties agree immediately to negotiate a substitute for the invalidated article, section or portion thereof. ARTICLE XIX. EMPLOYER AUTHORITY 19.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial functions not specifically limited by this Agreement. 19.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. 19.3 Prior to contracting out or subcontracting any work performed by Employees covered by the Agreement, the City agrees to meet and confer with the Union to discuss possible ways and means to minimize the elimination of positions covered by this Agreement. ARTICLE XX. EMPLOYEE RIGHTS 20.1 Employees shall have the right, freely and without fear to penalty or reprisal by the Employer to join and participate in the Union. . 20.2 Employees choosing to participate in the internal affairs of the Union as an officer, steward or other capacity, may do so without fear of reprisal by the Employer for such participation consistent with the Employee's job duties and responsibilities and the provisions of this contract. ARTICLE XXI. DISCIPLINE 21.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one of the following forms: a) Oral reprimand; b) Written reprimand; c) Suspension; d) Demotion; or e) Discharge. 21.2 Suspensions, demotions, and discharges will be in written form. 21.3 written reprimands, notices of suspension, notices of demotion and notices of discharge which are to become part of an Employee's personnel file shall be read and acknowledged by signature of the Employee. Employees and the UNION will receive a copy of such reprimands and/or notices. 21.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. . 21.5 Employees will not be questioned concerning an investigation of the disciplinary action unless the employee has been given an opportunity to have a UNION representative present AFSCME labor Agreement 2002-2003 Page 13 of 19 at such questioning. 21.6 Grievances relating to this Article shall be initiated by the Union at step 3 of the grievance procedure under Article XIII (Grievance Procedures) of this AGREEMENT. ARTICLE XXII. WAIVER . This Agreement shall represent the complete Agreement between the Union and the Employer. The parties acknowledge that during the negotiations which resulted in the Agreement, each had the unlimited right and opportunity to make requests and proposals with respect to any subject or matter not removed by law from the area of collective bargaining, and that the complete understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Agreement. Therefore, the Employer and the Union, for the life of this Agreement, each voluntarily and unqualifiedly waives the right, and each agrees that the other shall not be obligated to bargain collectively with respect to any subject or matter referred to or covered by this Agreement or with respect to any subject or matter not specifically referred to or covered by this Agreement, even though such subject or matter may not have been within the knowledge or contemplation of either or both parties at the time that they negotiated or signed this Agreement. ARTICLE XXIII. TERMINATION This Agreement shall be effective as of the first day of January 2002 and remain in full force and effect through the 31 st day of December 2003. It shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing by November 1 st that it desires to modify this Agreement. This Agreement shall remain in full force and effect during the period of negotiations or until notice of termination of the Agreement is provided to the other party in the manner set forth in the following paragraph. In the event that either party desires to terminate this Agreement, written notice must be given to the other party not less than ten (10) days prior to the desired termination date. The termination date shall not be before the anniversary date set forth in the preceding paragraph. IN WITNESS WHEREOF, the parties hereto have set their hands this ~ day of April 2002. . FOR THE UNION FOR THE CITY OF STILLWATER Council No. 14 Mayor Local 517 City Clerk AFSCME labor Agreement 2002-2003 Page 14 of 19 . APPENDIX A-1 MONTHL Y SALARY SCHEDULE . EFFECTIVE JANUARY 1, 2002 Part time Employees After After After After 1040 2080 4160 6240 Hours Hours Hours Hours Full-time Employee Entry 6 mos. 1 Year 2 Year 3 Years Asst. Finance Director $3,885 $4,128 $4,370 $4,613 $4,856 Accountant $3,053 $3,244 $3,434 $3,625 $3,816 Sr. Account Clerk $2,729 $2,899 $3,070 $3,240 $3,411 Payroll/HR Technician $2,729 $2,899 $3,070 $3,240 $3,411 Jr. Account Clerk $2,334 $2,480 $2,626 $2,772 $2,918 Secretary $2,650 $2,815 $2,981 $3,146 $3,312 ClerklTypist $2,276 $2,418 $2,561 $2,703 $2,845 SecretarylDispatcher II $2,729 $2,899 $3,070 $3,240 $3,411 Secretary/Dispatcher I $2,682 $2,850 $3,018 $3,185 $3,353 Building Official $3,628 $3,855 $4,082 $4,308 $4,535 Building Inspector $3,219 $3,420 $3,622 $3,823 $4,024 Asst. Building Inspector $2,650 $2,815 $2,981 $3,146 $3,312 Building Maintenance Worker I $2,228 $2,367 $2,507 $2,646 $2,785 Building Maintenance Worker II $2,448 $2,601 $2,754 $2,907 $3,060 Community Service Officer $2,334 $2,480 $2,626 $2,772 $2,918 . Asst. Planner $2,543 $2,702 $2,861 $3,020 $3,179 Planner $3,182 $3,381 $3,580 $3,779 $3,978 Parking Enforcement Officer $2,172 $2,308 $2,444 $2,579 $2,715 Civil Engineer $3,673 $3,902 $4,132 $4,361 $4,591 Engineering Technician IV $3,463 $3,680 $3,896 $4,113 $4,329 Engineering Technician III $3,093 $3,286 $3,479 $3,673 $3,866 Engineering Technician II $2,766 $2,938 $3,111 $3,284 $3,457 MIS Specialist $3,624 $3,851 $4,077 $4,304 $4,530 Employees shall also receive longevity pay according to Appendix B . AFSCME labor Agreement 2002-2003 Page 15 of 19 APPENDIX A-2 " . MONTHL Y SALARY SCHEDULE EFFECTIVE JULY 1, 2002 . Part time Employees After After After After 1040 2080 4160 6240 Hours Hours Hours Hours Full-time Employee Entry 6 mos. 1 Year 2 Years 3Years Asst. Finance Director $3,950 $4,196 $4,443 $4,690 $4,937 Accountant $3,077 $3,269 $3,461 $3,654 $3,846 Sr. Account Clerk $2,729 $2,899 $3,070 $3,240 $3,411 Payroll/HR Technician $2,729 $2,899 $3,070 $3,240 $3,411 Jr. Account Clerk $2,334 $2,480 $2,626 $2,772 $2,918 Secretary $2,650 $2,815 $2,981 $3,146 $3,312 ClerklTypist $2,276 $2,418 $2,561 $2,703 $2,845 Secretary/Dispatcher II $2,729 $2,899 $3,070 $3,240 $3,411 Secretary/Dispatcher I $2,682 $2,850 $3,018 $3,185 $3,353 Building Official $3,628 $3,855 $4,082 $4,308 $4,535 Building Inspector $3,266 $3,4 70 $3,674 $3,878 $4,082 Asst. Building Inspector $2,650 $2,815 $2,981 $3,146 $3,312 Building Maintenance Worker I $2,228 $2,367 $2,507 $2,646 $2,785 Building Maintenance Worker II $2,448 $2,601 $2,754 $2,907 $3,060 . Community Service Officer $2,334 $2,480 $2,626 $2,772 $2,918 Asst. Planner $2,543 $2,702 $2,861 $3,020 $3,179 Planner $3,182 $3,381 $3,580 $3,779 $3,978 Parking Enforcement Officer $2,172 $2,308 $2,444 $2,579 $2,715 Civil Engineer $3,673 $3,902 $4,132 $4,361 $4,591 Engineering Technician IV $3,463 $3,680 $3,896 $4,113 $4,329 Engineering Technician III $3,093 $3,286 $3,479 $3,673 $3,866 Engineering Technician II $2,766 $2,938 $3,111 $3,284 $3,457 MIS Specialist $3,852 $4,093 $4,334 $4,574 $4,815 Employees shall also receive longevity pay according to Appendix B . AFSCME labor Agreement 2002-2003 Page 16 of 19 / APPENDIX A-3 .. MONTHL Y SALARY SCHEDULE . EFFECTIVE JANUARY 1, 2003 Part time Employees After After After After 1040 2080 4160 6240 Hours Hours Hours Hours Full-time Employee Entry 6 mos. 1 Year 2 Years 3Years Asst. Finance Director $4,068 $4,322 $4,577 $4,831 $5,085 Accountant $3,169 $3,367 $3,565 $3,763 $3,961 Sr. Account Clerk $2,810 $2,986 $3,162 $3,337 $3,513 Payroll/HR Technician $2,810 $2,986 $3,162 $3,337 $3,513 Jr. Account Clerk $2,405 $2,555 $2,705 $2,856 $3,006 Secretary $2,729 $2,899 $3,070 $3,240 $3,411 ClerklTypist $2,344 $2,491 $2,637 $2,784 $2,930 Secretary/Dispatcher II $2,810 $2,986 $3,162 $3,337 $3,513 SecretarylDispatcher I $2,763 $2,936 $3,109 $3,281 $3,454 Building Official $3,737 $3,970 $4,204 $4,437 $4,671 Building Inspector $3,363 $3,573 $3,784 $3,994 $4,204 Asst. Building Inspector $2,729 $2,899 $3,070 $3,240 $3,411 Building Maintenance Worker I $2,295 $2,439 $2,582 $2,726 $2,869 . Building Maintenance Worker II $2,522 $2,679 $2,837 $2,994 $3,152 Community Service Officer $2,405 $2,555 $2,705 $2,856 $3,006 Asst. Planner $2,619 $2,783 $2,947 $3,110 $3,274 Planner $3,278 $3,482 $3,687 $3,892 $4,097 Parking Enforcement Officer $2,237 $2,377 $2,516 $2,656 $2,796 Civil Engineer $3,783 $4,020 $4,256 $4,493 $4,729 Engineering Technician IV $3,567 $3,790 $4,013 $4,236 $4,459 Engineering Technician III $3,186 $3,385 $3,584 $3,783 $3,982 Engineering Technician II $2,849 $3,027 $3,205 $3,383 . $3,561 MIS Specialist $3,968 $4,216 $4,464 $4,712 $4,960 Employees shall also receive longevity pay according to Appendix B . AFSCME labor Agreement 2002-2003 Page 17 of 19 APPENDIX B " '" MONTHL Y LONGEVITY PAY SCHEDULE EFFECTIVE JANUARY 1, 2002 . After After After After Part-time Employees 10,400 20,800 31 ,200 41,600 Hours Hours Hours Hours or or or or Full-time Employee 5 Years 10 Years 15 Years 20 Years Asst. Finance Director $ 87.00 $ 174.00 $ 261.00 $ 311.00 Accountant $ 67.00 $ 132.00 $ 198.00 $ 236.00 Sr. Account Clerk $ 60.00 $ 119~00 $ 179.00 $ 213.00 Payroll/HR Technician $ 60.00 $ 119.00 $ 179.00 $ 213.00 Jr. Account Clerk $ 51.00 $ 105.00 $ 155.00 $ 187.00 Secretary $ 59.00 $, 117.00 $ 176.00 $ 209.00 ClerklTypist $ 51.00 $ 106.00 $ 155.00 $ 187.00 Secretary/Dispatcher II $ 60.00 $ 119.00 $ 179.00 $ 213.00 Secretary/Dispatcher I $ 59.00 $ 117.00 $ 176.00 $ 209.00 Building Official $ 83.00 $ 166.00 $ 249.00 $ 298.00 Building Inspector $ 73.00 $ 145.00 $ 217.00 $ 260.00 Asst. Building Inspector $ 59.00 $ 117.00 $ 176.00 $ 209.00 Building Maintenance Worker I $ 53.00 $ 104.00 $ 158.00 $ 186.00 Building Maintenance Worker II $ 58.00 $ 115.00 $ 173.00 $ 216.00 . Community Service Officer $ 51.00 $ 105.00 $ 155.00 $ 187.00 Asst. Planner $ 59.00 $ 117.00 $ 176.00 $ 209.00 Planner $ 73.00 $ 145.00 $ 217.00 $ 260.00 Parking Enforcement Officer $ 50.00 $ 101.00 $ 151.00 $ 182.00 Civil Engineer $ 84.00 $ 168.00 $ 252.00 $ 300.00 Engineering Technician IV $ 79.00 $ 157.00 $ 236.00 $ 285.00 Engineering Technician III $ 73.00 $ 145.00 $ 217.00 $ 260.00 Engineering Technician II $ 64.00 $ 128.00 $ 192.00 $ 224.00 MIS Specialist $ 75.00 $ 150.00 $ 225.00 $ 272.00 . AFSCME labor Agreement 2002-2003 Page 18 of 19 ,/ . . . EXHIBIT C MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILLWATER AND AFSCME COUNCIL 517 REGARDING WORKING OUT OF CLASSIFICATION PAY SUBJECT: WORKING OUT OF CLASSIFICATION PAY PURPOSE: To define and delineate circumstances when an employee will receive compensation for the performance of duties in a higher classification than he/she normally performs. APPLICABILITY: he provisions of this policy apply to AFSCME Council 517 City of Stillwater employees. STATEMENT OF POLICY AND UNDERSTANDING: 1. Compensation for working out of classification is provided as monetary recognition to an employee for the assumption and performance of duties normally performed by an employee of higher classification. 2. The assumption and performance of the duties of the higher classification must encompass the full range of responsibilities of the higher classification. This shall not apply to temporary assignments which are made pursuant to prior mutual agreement between the employee and his or her immediate supervisor for the purpose of providing a training opportunity to the employee, for a mutually agreed upon period of time. 3. The performance of such duties must be for an extended period of time, wherein a need exists to fulfill the duties and responsibilities of the vacant position. An extended period of time is generally considered as an assumption of duties and responsibilities that will last in excess of ten (10) workdays. 4. Working out of classification compensation shall be allowed only after written recommendation of the department head and concurrence by the City Coordinator. Recommendation and designation shall be accomplished prior to the assumption of higher classification responsibilities. 5. The employee's compensation will be increased by 5% to the next highest step of the higher classification in which the employee is substituting. 6. When the temporary assignment is completed, the employee's salary will be readjusted to its previous level on the level where it would have attained, including general salary adjustment and within range increases, if the out-of-c1assification pay had not been made. The employee's date of hire and anniversary date will remain unchanged throughout the temporary assignment. AFSCME labor Agreement 2002-2003 Page 19 of 19 RESOLUTION NO. 2002-69 APPROVING THE AGREEMENT BETWEEN THE CITY OF STILLWATER AND LOCAL 517, COUNCIL 14 OF THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO FOR JANUARY 1, 2002- DECEMBER 31, 2003 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the attached Agreement Between the City of Stillwater and Local 517, Council 14 of the American Federation of State, County and Municipal Employees, AFL-CIO for January 1, 2002 - December 31, 2003 is hereby approved. Adopted by the City Council this 2nd day of April 2002. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk " . . . r . . . RESOLUTION 2002-70 AMENDING SECTION 10-4 FAMILY MEDICAL LEAVE ACT OF THE PERSONNEL POLICY BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that Section 10-4, Family Medical Leave Act, Use of Vacation Time and Sick Leave, of the Personnel Policy shall be amended to read as follows: "A. During the first 40 hours for full-time employees and the first 72 hours for full-time Firefighters scheduled for 24-hour shifts, an employee may choose to take FMLA as unpaid. For part-time employees and those who work variable hours, a weekly average of the hours worked shall be used to determine the amount of time allowed as initial unpaid leave for FMLA purposed. After the initial period of unpaid leave for FMLA purposes, an employee must substitute accrued paid vacation time forany part of a family/medical-leave taken for any reason. Accrued sick leave may only be used in the case of illness or medical disability of the employee or the employee's child. Adopted by the City Council this 2nd day of April 2002. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . APPLICA TION FOR PERMIT TO SELL Permit No 2002 - 91 Location Lily Lake Ballfields Organization Organization Type (Individual, For-Profit, or Non-Profit Individual First Name Chris Last Name Soller Address 673 2nd Ave N City Bayport Date of Birth: State MN Zip 55003 Mailing Address (if different than above) Home Phone Work Phone 665-4118 Event (softball game, wedding, etc. Ball Tournament Type of Activity (fund raiser, dancing, music etc.) .Beginning Day: Friday, April 26, 2002 Ending Day Sunday, April 28, 2002 ~ Beginning Time 5 :00 PM Ending Time 7:00 PM Selling of Beer 3-2 Selling of Beer (over 3-2)* D Selling of Liquor* Selling of Wine* *Requires a temporary license through MN Liquor Control D D Diane Ward, City Clerk OFFICE USE ONLY Permit to Sell Issued D Approved by City Council on . . . . Memo DATE of MEMO: March 29,2002 DATE of MEETING: April 2, 2002 TO: Mayor and City Council Chantell Knau~ Director of Administration FROM: RE: 2002 Salary Schedule for Part-time Police Department Staff The Police Chief has requested a salary schedule be established for part-time employees of the Police Department. In the past, part-time Police Department employees have been paid a rate that is established by resolution of the City Council. The proposed schedule is similar to the salary schedule that is in place for other seasonal employees. Recommendation Staff recommends the City Council approve the attached Resolution establishing a salary schedule for part-time Police Department Staff. LARRYJ.DAUFFENBACH CHIEF OF POLIcE CRAIG T. PETERSON CAPTAIN THE BIRTHPLACE OF MINNESOTA . POLICE DEPARTMENT Memorandum To: Larry Hansen, City Administrator cc: Chantell Knauss, Director of Administration From: Larry Dauffenbach, Police Chief Date: 3/2612002 Re: Part-time Employee Pay Rate Increase 2002 I would like to propose the following pay schedule for our part-time C.S.O.'s and part-time police officersfoithe year 2002. . Entry $12.50 After I year $12.75 After 2 years $13.50 After 3 years $14.25 After 4 years $15.00 I would like to make the raise effective April 15, 2002. Thank you for your consideration in this matter. 1. 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone: (651) 351-4900 · Fax: (651) 351-4940 Police Response/Assistance: 911 . . . RESOLUTION NO. 2002-71 APPROVING SALARY SCHEDULE FOR PART-TIME AND SEASONAL COMMUNITY SERVICE OFFICERS AND PATROL OFFICERS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective April 15, 2002, the salary schedule for part-time and seasonal Community Service Officers and Patrol Officers as follows, is hereby approved: Entry $12.50/hour 2nd Year $12.75/hour 3rd Year $13.50/hour 4th Year $14.25/hour 5th Year $15.00/hour Adopted by the City Council this 2nd day of April 2002. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk I ^ . . . STAFF REQUEST ITEM I Department: Sewer I Date: March 27, 2002 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase and install two ladders with safety rails in the Eckel Lift Station and Maryknoll Lift Station. The two present ladders do not meeting OSHA specifications and they need to be upgraded. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Estimated cost will be $6,200.00 and will come out of sewer lift station repairs. ADDITIONAL INFORMATION: None ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. t Submitted by: ~ I Date: 03-27-02 . . . Memo DATE of MEMO: March 29, 2002 DATE of MEETING: April 2, 2002 TO: Mayor and City Council Chantell Knau~ Director of Administration FROM: RE: Washington County License to Use Real Property (Lily Lake Ice Arena and Parking Lot) Attached is the Washington County Department of Public Health and Environment's request to use the Lily Lake Ice Arena and Parking Lot for the Annual Household Hazardous Waste Collection Event to be held on May 18, 2002. Recommendation Staffrecornmends the City Council approve the License to Use Real Property. WASHINGTON COUNTY DEP ARTMENT OF PUBLIC HEALTH AND ENVIRONMENT GOVERNMENT CENTER 14949 62nd Street North, PO Box 3803 . Stillwater, MN 55082-3803 Office 651/430-6655 . TDD 651/439-3220 . Facsimile Machine 651/430-6730 . March 25, 2002 Director of Administration Chantell Knaus 216 North 4th Street Stillwater, MN 55082 Dear Chantell: Enclosed you will find the License To Use Real Property for the household hazardous waste event that will be held at the Stillwater Lily Lake Ice Arena on May 18, 2002. Please have the license signed and returned to me at your earliest convenience. Upon receipt, a copy of the fully executed contract will be returned to you within 2-4 weeks. I will then be contacting you to discuss the details of the collection event, advertising and promotional strategies. . . Thank you again for your assistance and support in the Washington County Household Hazardous Waste Program. Weare looking forward to another successful collection event. If you have any questions, please contact me at 430-6683. Sincerely, ~~~. Kathleen Nyquist Environmental Specialist Enclosure . An Equal Employment Opportunity/Affirmative Action Employer IrYou Need Assistance Due to Disability or Language Barrier, Please Call 651/430-6655 (TDD 651/439-3220) . . . LICENSE TO USE REAL PROPERTY This Agreement is entered into this 11th day of March, 2002 between the City of Stillwater, as Licensor, and the County of Washington, as Licensee. WHEREAS, Washington County wishes to collect household hazardous waste from residents at the Lily Lake Ice Arena; and WHEREAS, the collection of household hazardous waste would benefit the residents of Stillwater and surrounding cities. NOW, THEREFORE, IT BE HEREBY MUTUALLY AGREED AS FOLLOWS: I. GRANT OF LICENSE The City of Stillwater hereby grants to Washington County a license to collect household hazardous waste at the following described site: Lily Lake Ice Arena 1208 S. Greeley Street Stillwater, MN II. LIMITATION TO DESCRIBED PURPOSE AND TERM The licensed premises may be used by Licensee solely for the purpose of collecting household hazardous waste and for incidental purposes related hereto on May 18,2002 III. PAYMENT Licensee shall pay the City of Stillwater $150 per collection event. Payment shall be received 30 days after the collection event. Payment shall be made to: City of Stillwater 216 North Fourth Street Stillwater, MN 55082 IV. INDEMNIFICATION Licensee agrees to indemnify and save harmless Licensor against any and from any and all costs, damages, and claims whatsoever for damage or injury to any person or persons, firm or corporation, or property arising out of or from Licensee's negligent or otherwise wrongful acts or omissions occurring on or at the licensed premises except such damage, expenses, demands, and claims caused by the negligent or intentional acts of Licensor, its agents, servants or employers. . V. INTEGRATION This Agreement embodies the entire understanding of the parties and there are not further or other agreement or understandings, written or oral, in effect between the parties, relating to the subject matter hereof. This instrument may be amended or modified only by an instrument of equal formality signed by the parties. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. CITY OF STILLWATER WASHINGTON COUNTY BY: BY: Chair, Washington County Board of Commissioners TITLE: DATE: DATE: BY: Jim Schug County Administrator DATE: BY: Mary McGlothlin, Director Department of Public Health and Environment DATE: DATE: . . . RESOLUTION 2002-72 APPROVING LICENSE TO USE REAL PROPERTY BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between the City of Stillwater and Washington County for the use of Lily Lake Ice Area and Parking lot for the annual household hazardous waste collection event on May 18, 2002, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 2nd day of April 2002. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . . . e STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 651.439.1675 www.ci.stillwater.mn.us/library / To: Stillwater City Council From: Lynne Bertalmio, Director Re: 2002 Capital Budget 22 March 2002 At its regular March meeting, the library's Board of Trustees passed a motion requesting the release of funds for the following items from the library's approved 2002 capital budget. Services Telephone System Upgrade $2,500 We have reached the maximum number of voice mailboxes in our current telephone system. This upgrade will allow us to add voice mailboxes for more efficient operation including program registration by phone. Computer Upgrades $7,500 As part of our scheduled upgrade of computer equipment, we will replace 5 computers at $1,500 each. Computer Workstations $10,000 Demand for public computer workstations continues to increase. At some periods of the day, there are lengthy waits for computer access. This is the cost for 3 new workstations including the computer, cabling, licenses, printer, and furniture. Laser Printers $2,200 We will purchase 2 networked laser printers at $1,100 each for office use. Facility Carpeting $5,000 The carpeting is worn and dangerous in some locations. We will replace the carpeting in the most trafficked areas. . MEMORANDUM TO: Mayor & City Council FROM: City Administrator SUBJECT: Bond Counsel DATE: March 27, 2002 DISCUSSION . The City has been using the Dorsey & Whitney law firm for Bond Counsel and had an established relationship with Attorney Tom Hay. Mr. Hay retired and the work was passed to Attorney John Kirby, who has also now retired. At present, the City has no established relationship with anyone at Dorsey Whitney. I have worked with Mary Ippel of Briggs & Morgan for a dozen years or more and have always found her work impeccable and prompt, and her fees reasonable. She is the bond attorney for the vast majority of the people I know in City Administration. She is also very accessible to Stillwater as she lives in Mahtomedi. I have talked to Mary about the Nolde Housing Project and she is anxious to represent the City as Bond Counsel. I have discussed this matter with Community Development Director Russell and City Attorney Magnuson and they are very supportive. RECOMMENDATION Council adopt a motion authorizing Mary Ippel to act as Bond Counsel for the City of Stillwater. . RESOLUTION 2002-73 APPOINTING BRIGGS AND MORGAN AS BOND COUNSEL FOR THE CITY OF STILLWATER . WHEREAS, bond counsel representatives for the City of Stillwater from Dorsey and Whitney have retired; and WHEREAS, Mary Ippel of Briggs and Morgan has served as bond counsel for various cities. NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota appoints Mary Ippel of Briggs and Morgan as Bond Counsel for the City of Stillwater. Adopted this 2nd day of April, 2002 Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . . MEMORANDUM March 29, 2002 SUBJECT: Mayor and City Council rn ;;) Diane Ward, City Clerkr Credit for Liquor License Fee TO: FROM: DISCUSSION: On April 3, 2001 City Council approved a new off-sale liquor license for Edward Schmidt, North Hill Liquor. Mr. Schmidt paid a prorated fee ($66.67) for the license from September - December 2001. In the course of remodeling he found some major repairs and was unable to use the license issued for 2001. . Mr. Schmidt has just received approval from the Minnesota Department of Liquor Control and is now very close to opening. I would request that the fee of $66.67 for 2001 be applied to Mr. Schmidt's 2002 license fee being that he was not able to open and use the license in 2001. . . MEMORANDUM TO: Mayor and City Council FROM: Larry D. Hansen, City Administrator DATE: March 29, 2002 SUBJECT: REVISED CABLE COMMUNICATIONS COMMISSION FISCAL YEAR 2002 BUDGET BACKGROUND INFORMATION . Attached is the revised budget for fiscal year 2002 for the Central St. Croix Valley Joint Cable Communications Commission. The revised budget needs to be approved by all member cities. The revised budget is a balanced budget because revenues equal expenditures. I have also attached the original budget for comparison to the revised budget. I have reviewed the revised budget and it appears that the revisions are reasonable and appropriate. RECOMMENDATION Council consider adoption of resolution approving revised fiscal year 2002 Central St. Croix Valley Joint Cable Communications budget. . CENTRAL SAINT CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION ~! ~ ; q ._ i ;.::i 1492 Frontage Road \VA Stillwater, MN 55_ Phone (651) 439-8803 Fax (651) 275-1766 r: March 21, 2002 ~. ,....~-_..,,----~..- L. '_~~_ . -----.,.- --........--. ,..._~---. Larry Hansen, City Administrator City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Dear Mr. Hansen, Sincerely, K~~~ Kathy Cinnamon Administrative Secretary ~~a . Representing the Cities of Stillwater, Oak Park Heights and Bayport and the Townships of Stillwater and Bay town . . . Valley Access Channels Operating & Capital Expenditure Budget Fiscal Year 2002 (February 1, 2002 - January 31, 2003) Revised 3/20/2002 Revenue Commission Subsidies: PEG Fees Franchise Fees Pro-Rated Interest Earnings 2002 Lower Valley Funding Reimbursements Roll Over 4th Qtr. Lower Valley Funding Roll Over 2001 Intern & Grant Funds Total Revenue 88,000 85,500 1,000 12,500 Expenses Salaries (includes employer's PERA & FICA) Access Manager 42,700 Government Coordinator 35,300 Access Assistant 30,600 Part Time Staff 16,000 Total Salary Expense: $124,600 Professional Services Accounting Other Expenses Office Supplies Media Supplies Telephone Rent Gas & Electric Insurance/Bond Medical Insurance Postage Maintenance/Repairs Mileage Conf .IMeetings/Dues Publicity I nterns/F reelancers Grants Misc. Expense/Facility/Signage Studio Sets 300 1,200 1,000 1,200 21,000 7,200 3,000 8,700 300 1,500 300 300 2,000 3,500 5,000 6,900 2,000 $187,000 300 2,500 1,700.00 $191 .500 Capital Expense Office Furniture & Equipment . Total Expenses 1,500 $191,500 . . . . . Valley Access Channels Operating & Capital Expenditure Budget Fiscal Year 2002 (February 1, 2002 - January 31; 2003) Revenue Commission Subsidies: PEG Fees Franchise Fees Pro-Rated Interest Earnings 2002 Lower Vailey Funding Reimbursements 2001 Lower Vallev Fundina J ...., Total Revenue 85,000 79,400 1,500 10,000 Expenses Salaries (includes employer's PERA & FICA) Access Manager 40,600 Government Coordinator 34:500 Access Assistant 29,300 Part Time Staff 14,000 PT Administrative (Kathv) 4.300 , J ~ I Professional Services Accounting Other EXDenses Office Supplies Media Supplies T eleohone . Rent Gas & Electric i nsuranceiBond Medical Insurance Postage Maintenance/Repairs r. ..., IvlLeage Conf .IMeetinas/Dues ..... Publicity I nterns/F reelancers Grants Misc. Expense/Faciiity/Signage Studio Sets 300 1,200 1,000 1,200 20,100 3,200 3,000 7,700 300 1,500 300 300 2:000 3,500 5,000 6:900 2:000 $175,900 300 7.500 $183.700 Capital Expense Office Furniture & Equipment 1.500 . Tota! Expenses $183,700 . . . Central St. Croix VaHey Joint Cable Communications Commission Operating & Capital Expenditure Budget Fiscal Year 2002 (February 1, 2002 - January 31, 2003) Revenue Interest Earnings Franchise Fees Admin. Secretary Reimbursement Expense Reimbursements Lower Valley Funding 2002 PEG Fees Total Revenue Exoenses Salaries (inc!udes employer's PERA & F!CA) Administrative Secretary (30 hr. week) 25,500 . Professional Services Legal Fees Accountina .J 3,000 300 . Other Expenses Office Supplies Telephone Postaae v Maintenance/Repairs Mileage Conf .IMeetinas/Dues .J Print/Publish insurance/Bond Medical insurance Office Rent Gas & Electric Security System Monitoring Photocopier Expenses Access Center Support ( PEG Fees $85,000 Franchise Fees $79,400 interest Earnings $1,500 2002 Lower Valley Funding $10,000) 1,000 1,200 500 400 200 700 200 4,200 2,750 10,100 1,600 325 500 175,900 $ 3,100 134,375 4,300 300 1 0,000 85.000 $ 237.075 Miscelianous Expenses CaDnal EXDense Office Furniture/Equipment Reserve Funds Accounts Audit Fund Legal Contingency L h I '/..- Tt fR I t' ease _0_0 r-aCII y_ _ _e!Oca Ion HV AC Maintenance/Reoair . Security Fund Total Expenses 3,000 . 1,000 500 o 3,600 600 o $237.075 . . . Central St. Croix Valley Joint Cable Communications Commission Operating & Capital Expenditure Budget Fiscal Year 2002 (February 1, 2002 - January 31, 2003) Revised 3/20/02 Revenue I nterest Earnings Franchise Fees Expense Reimbursements Lower Valley Funding 2002 PEG Fees Total Revenue Expenses Salaries (includes employer's PERA & FICA) Administrative Secretary (30 hr. week) 26,500 . Professional Services Legal Fees Accounting 3,000 300 . Other Expenses Office Supplies Telephone Postage Maintenance/Repairs Mileage Conf .IMeetings/Dues Print/Publish Insurance/Bond Medical Insurance Office Rent Gas & Electric Security System Monitoring Photocopier Expenses Access Center Support (=PEG Fees $88,000 Franchise Fees $85,500 Interest Earnings $1,000 2002 Lower Valley Funding $12,500) 1,000 1,200 500 400 200 700 200 3,800 2,900 10,500 3,600 325 500 187,000 $ 1 ,500 149,025 300 12,500 88.000 $ 251,325 Miscellanous Expenses Capital Expense Office Furniture/Equipment Reserve Funds Accounts Audit Fund Legal Contingency Leasehold/F acility /R elocation HV AC Maintenance/Repair Security Fund Total Expenses 3,000 . 1,000 500 o 3,600 600 o $251.325 . . . . . Valley Access Channels 4th Qtr. FY 2001 Financial Report Ending January 31, 2002 (Budget Revised 3/21/01) ** End of Year Report Revised 2/28/02 Revenue PEG Fees Interest Earnings Franchise Fees Misc. Reimbursements Lower Valley '99 & 2000 Lower Valley 2001 Total Revenue Budgeted Received as of 01/31/02 $ 80,000.00 $ 1,500.00 $ 77,640.00 500.00 $ 10,000.00 $169,640.00 $ 91,056.25 7,657.39 77,640.00 1,234.52 10,000.00 (rollover from FYOO) 12,000.00 (includes 4th qtr 00) $ 199,588.16 Expenditures --------------------------------------------------------------------------------------------------------------------- Budoeted Spent - (Over)/Under as of 01/31/02 Budoet Salaries ** $116,600.00 $117,274.75 $ (674.75) (Greg net $24,138.19; Don Fixmer net $21,761.57; Sheldon net $2,972.00; Gary net $9,748.37; Jennifer $10,821.76; Administrative reimbursement $7,800.00; PERA $9,630.94; State & Federal taxes $28,928.92; NCPERS $168.00; Miscellaneous: $1,305.00 (medical premium for new staff) Professional Services Accounting Other Expenses Office Supplies & Tapes Telephone Postage Maintenance/Repai rs Mileage Conf .IMeetings/Dues Publicity Office Rent Gas & Electric Misc. Expense Insurance Medical Insurance Interns/Freelance Grants 300.00 320.00 (20.00) *1,500.00 1,800.00 300.00 1,500.00 300.00 300.00 1,000.00 20,640.00 3,200.00 * 11,328.64 2,000.00 4,800.00 ** 7,137.50 2,400.00 1,500.00 1,343.83 320.40 1,476.76 255.17 311.01 1,000.00 17,580.01 4,600.97 11,334.88 1,811.00 5,848.00 6,514.00 1,311.78 -0- 456.17 (20.40) 23.24 44.83 (-11.01) -0- 3,059.99 (1,400.97) (6.24) 189.00 (1,048.00) 623.50 1,088.22 Capital Outlay Office Furniture & Equip. . Total Expenses 3,000.00 $1 78, 1 06. 14 2.999.83 $ 175.802.39 .17 $ 2.303.75 * 1 st, 2nd & 3rd qtr. Lower Valley support for 2001 was added to: $7000 to Miscellaneous budget line and $500 to Office Supplies. ** $900 from salary budget was transferred to freelance budget to pay for an interim staff person to fill in between Sheldon and Jennifer (did not run Maureen thru payroll). Other transfers of funds: A reimbursement from Washington County for budget hearings $337.50 (misc. reimbursement) was moved to the freelance budget. A grant of $300 was moved from the grant fund to the intern fund as our interns will be doing this programming for the schools. A rebate from our credit card company in the amount of $328.64 (misc. reimbursement) was moved to Greg's miscellaneous budget. Interest was split with the Commission to the best of my ability according to whose funds were earning the interest amounts. . Notes about why some items went over budget: Gas & Electric - Not enough budgeted. We had little idea how much to budget. Medical Insurance - Not enough budgeted. Didn't know what the premium renewal amount would be at the time of budgeting and one staff person moved to a different age bracket, therefore a higher premium. Jennifer was also added (and we hadn't budgeted for another person) but I took most of her premium out of salary funds because we had more to work with there. Salaries: Over because I took medical premiums out of it; also because I took $900 out of it to pay for an interim freelance person to fill in until we hired Jennifer. . . . . Central St. Croix Valley Joint Cable Communications Commission 4th atr. FY 2001 Financial Report General Fund (Budget Revised 3/21/01) Ending January 31, 2002 ** Revised 2/28/02 ** Budgeted Received as of 01131/02 Revenue Interest Earnings Franchise Fees Admin. Secretary Reimb. Expense Reimbursements Facility Funds Total Revenue $ 1,500.00 129,360.00 7,800.00 300.00 12,000.00 $150,960.00 $ 10,917.09 169,990.46 7,800.00 1,286.75 12,000.00 $201,994.30 -------------------------------------------------------------------------------------------------------------------- Expenses Spent - (Over)/Under Salaries as of 01/31/02 Budget Admin. Secretary, PT 29,800.00 $29,830.95 $ (30.95) (Kathy net: $18,103.20 PERA $2,379.24 Taxes $9,348.51) Professional Services Legal Fees 3,000.00 3,915.68 (915.68) Accounting 300.00 320.00 (20.00) Audit 700.00 700.00 -0- Other Expenses Office Supplies 500.00 500.00 -0- Telephone 900.00 1,224.86 (324.86) Postage 500.00 458.05 41.95 Maintenance/Repairs 400.00 340.63 59.37 Mileage 200.00 -0- 200.00 Conf .IMeetings/Dues 500.00 859.00 (359.00) Print/Publish 200.00 163.74 36.26 Insurance/Bond 5,000.00 5,527.00 (527.00) Office Rent 10,320.00 8,992.55 1,327.45 Gas & Electric 1,600.00 2,300.47 (700.47) Photocopier 1 ,000.00 390.22 609.78 Medical Insurance 2,400.00 2,681.00 (281.00) Access Center Support 77,640.00 77,640.00 -0- Misc. Expense 15,000.00 15,079.18 (79.18) Capital Outlay Office Furniture/Equip. . Total Expenses 1,000.00 $150,960.00 1,093.75 $152,017.08 (-93.75) $ (1.057.08) A few notes about why items were over budget: Telephone: I think that I had budgeted for the Access Operation to pay 2/3 ofthe phone bill and the Commission 1/3; instead it appears that when I did my posting I split the bill 50/50. If you combine the telephone budget for both entities we had enough budgeted. Conferences/Meetings/Dues: We didn't budget enough to pay for MACTA dues at the public policy level, and Gary Talbot attended the MACT A convention, which we also did not budget for. Legal Fees: I posted the professional fees of Paul Ness in this budget category, which we had not budgeted for and which came to $1,453.20. Gas & Electric: Did not budget enough. Had little idea what the costs would be. . Insurance/Bond: This went over because I paid the Open Meeting coverage twice in this fiscal year. Last year's bill didn't come until April and I should have gotten it in December. That premium is $540. Medical Insurance: Didn't budget enough. At budgeting time, it isn't yet known how much the premium renewal for the coming year will be. Any other items which went over were by a small amount. I also had to pay 2 quarters of unemployment benefits after Sheldon Gitis was fired because even though he didn't qualify for benefits from us, he did qualify from some other job and therefore everyone has to pay (I checked with the League of Minnesota and the Department of Economic Security on this - it is so unfair!). The unemployment benefits and the Paul Ness. compensation evaluation were both significant expenses that we hadn't budgeted for. Unemployment benefits were paid out of payroll expenses and came to $2,854.71 - I hope there won't be any further payments we have to make on that. Considering that this was our first year in our new location and all the extra expenses that we don't normally have, I feel pretty fortunate that my budget was only over by a total of $1 ,057.08!! Gotthe most I could out of it. . . MEMORANDUM TO: Mayor and Council FROM: Larry D. Hansen, City Administrator DATE: March 29,2002 SUBJECT: Interfund Loans DISCUSSION Attached is a resolution authorizing two interfund loans for the year ending December 31, 2001. . The first one will be for Fund 422 - Public Works Facility (A Capital Projects Fund) in the amount of $980,284.72. My recommendation is to borrow the funds from the Permanent Improvement Fund (Fund 551). The interfund loan will be repaid to the permanent improvement fund with the bond proceeds from the 2002A bond issuance. The second one will be for Fund 423 - 2001/2002 Capital Outlay Expenditures (A Capital Projects Fund) in the amount of$650,486.93. My recommendation is to borrow the funds from the Capital Projects Fund (Fund 550). The interfund loan will be repaid to the capital projects fund with the bond proceeds from the 2002A bond issuance. As of December 31, 2001, both of these funds carry a negative cash balance. These loans will bring the cash balance to zero. RECOMMENDATION Council adopt resolution authorizing interfund loans. . . APPROVING INTERFUND TRANSFERS BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, that the following interfund loan and transfers are hereby approved: Fund 422 - Public Works Facility Fund 551 - Permanent Improvement Fund Transfer In $980,284.72 Transfer Out $980,284.72 Fund 423 - 200112002 Capital Outlay Fund 550 - Capital Projects Fund $650,486.93 $650,486.93 Adopted by the City Council this 2nd day of April, 2002. Jay Kimble, Mayor Attest: . Diane Ward, City Clerk . . . . r illwater ~. - - ~ THE BIRTHPLACE OF MINNESOTA ~ REQUEST FOR INSTALLATION OF BANNER 1. APPLICANT 2. ORGANIZATION ADDREsslo. 6cnt 3. TELEPHONE l.f 3 CJ - 38'3 g 4. ACTIV?;(.. EING PROMOTED BY PROPOSED BANNERS: ~~~1>cQ~ 5. BANNER LOCATION REQUESTED: ~ Main Street at Olive Street (Mad Capper)* o o North Main Street - 100 Block (Kolliners)* Chestnut Street at Union Alley (Firstar Bank) 6. *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS DATES TO BE DISPLAYED: ~ Bt;, - ty)~, (3 I dOD;;;L. COMPANY INSTALLING BANNER: ~ l ~ ~ ~ - Address J(3)~ ~LV~ -<it . Phone '147 - ,/7 '-I" Lf 7. BANNER REQUIREMENTS ATTACHED CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 . . . ... PLANNING APPLICATION REVIEW FORM CASE NO. SUB/02-11 Planning Commission Date: March 11, 2002 Project Location: 1855 Northwestern Avenue (southeast corner of Tower Drive and Northwestern Ave.) Comprehensive Plan District: Business Park Industrial Zoning District: BP-I Applicants Name: Kay Williams, representing DiaSorin, Inc. Type of Application: Minor subdivision Project Description: A minor subdivision to subdivide Lot 1, into two lots. Discussion: The request is to subdivide the 6.44 acre lot into two lots. The proposed lot sizes are 3.84 acre for Parcel A; and 2.60 acre for Parcel B. all above the minimum 1 acre lot for BP-I lot standard. There is a utility line going across the property that will have to be relocated. A utility and drainage easement can be obtained from the engineering department. The City Engineer may have additional comments on the subdivision request. Conditions of Approval . 1. Submit to the City Engineering Department a utility and drainage easement for approval. 2. A shared driveway access easement including maintinance and repair provisions shall be provided for city approval before recording. Recommendation: Approval of subdivision as conditioned Attachments: Application form, survey, site plan CPC Action on 3/11/02: +8-0 approval ,I' \ \~, '" City of Stillwater Planning Commission March 11, 2002 . Case No. SUP/02-09 A special use permit request for an open air Linder's Flower Mart at the River Heights Plaza, 1250 Frontage Road in the BP-C, Business Park Commercial District Linder's Greenhouse Inc., applicant Jonathan Peterson was present representing Linder's Greenhouse. He said Linder's currently has such operations in 35 locations. The area would be enclosed on three sides with a cedar fence. He stated Linder's would like approval to operate the space for 75 days, but if only two months is allowed, they would like to be open April 25-June 25. Mr. Middleton asked about parking. Mr. Russell stated that parking does not seem to be an issue, but noted the recommendation if for review after one year. Mr. Ranum asked if clean-up should be a condition. Mr. Peterson stated Linder's has a reputation to uphold and would maintain the area. Mr. Middleton, seconded by Mr. Gag, moved approval as conditioned, allowing the use April 15-June 30. Motion passed unanimously. Case No. V/02-10 A variance to the Traditional Residential, TR, accessory building regulations (500 square fe, et allowe~, 752 square feet requested) for construction of.a one-stall gara~~ and . separate hobby shop WIth storage space above at 3374 Staples Place In the TR, TradItIonal, Residential District. Ken and Connie Taillon, applicants. Mr. Taillon was present. He stated they have a purchase agreement on the property. He stated that due to the shape of the lot and to minimize impact on trees, they would like to "redistribute allowable space," with a three-stall garage, placing 252 feet of space to the rear of the property. Mr. Hultman asked if accessory buildings with second stories are allowed. Mr. Russell said that is allowed in the TR District like the RB district. Mr. Zoller noted this is a new development, and if the Commission starts granting variances it's likely to result in many more requests; Mr. Ranum agreed with that assessment. Mr. Gag, seconded by Mr. Zoller, moved to deny the request Motion for denial passed unanimously: 2ft Case No. SUB/02-11 A minor subdivision to subdivide Lot I, Block I, St. Croix Business Park, . into two lots at 1855 Northwestern Avenue in the BP-I, Business Park Industrial District. Kay Williams, representing DiaSorin Inc., applicant. Ross Buschman, was present representing DiaSorin. He stated DiaSorin is selling Parcel A to Family Means; the company will retain Parcel B. . 3 . . . City of Stillwater Planning Commission March 11,2002 Mr. Ranum, seconded by Mr. Wald, moved approval as conditioned. Motion passed unanimously. Case No. SUP/02-12 A special use permit to co-locate an antenna on an existing Washington County tower located at 2001 Willard St. in the RA, Single Family Residential District. Qwest Wireless, LLC, applicant. Larry Coleman was present representing Qwest Wireless. He stated the company has been looking for a location for a number of years in order to provide coverage for the area. He stated Qwest began working with the Sheriffs Department about two years ago. The space is available and on an existing tower. Mr. Wald, seconded by Mr. Middleton, moved approval as conditioned; motion passed unanimously. Case No. SUP/DR/02~13 A special use permit for an accessory building with living space above located at 320 W. Pine St. in the RB, Two Family Residential District. Michaela Mahady, representing Culver and Judith Davis Jr. Ms. Mahady was present. She stated the property includes four city lots. The request is to construct a 4~stall garage with living space above. She provided a model of the proposed structure. Dean Hansen, 402 S. Sixth, asked what would be above the garage. Ms. Mahady said the there would a 790 square feet apartment for a caretaker. Mr. Hansen was generally in favor of the project. Mr. Ranum asked about setbacks. The structure will meet all required setbacks. Mr. Russell noted the request is consistent with the City's regulations. Mr. Zoller, seconded by Mr. Wald, moved approval as conditioned; motion passed unanimously. Case No. PUD/02-14 A planned unit development for a three-phase addition including a new entry, Family Life Center and connecting structure to the existing church at 610 Country Road 5 in the RA, Single Family Residential District. Jeff Magler, representing Oakridge Community Church, applicant. Dan Mehls represented Oakridge Community Church. He stated the project is to provide ADA access and construct space for outreach programs. Phase 1 would be a new entry with elevator. Phase 2 would be construction of a family life center with gymnasium. He said the church recognizes there are past issues with the neighborhood. A letter was sent to neighbors and one meeting held with the neighbors. 4 / ~.- Case No: S1~1-11 Date Filed: ~ O~ Fee Paid:. ISO . Receipt No.: ~f!7. PLANNING ADMINISTRJ\TION FORM ACTION REQUESTED Fees COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STilLWATER, MN 55082 _Special/Conditional Use Permit $50/200 _Variance $70/200 _Resubdivision $100 $Subdivision* $100+50/lot _Comprehensive Plan Amendment* $500 _Zoning Amendment* $300 _Planning Unit Development * $500 _Certificate of Compliance $70 _Design Review $25 *An escrowfee is also required to the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater A site plan is required with applications. Any incomplete application or supporting material will delay the application process. PROPERTY IDENTIFICATION . Address of Project/~55 r!lOr{../..WfJ.sFfl1 I1-vfflU e Assessor's Parcel No. :3'';>0 30 ;)..ol./ 4 00 J J (GEO Code) Zoning District I?p. -r- Description of Project TO S f)iJ" I- ~an:.e/ 3 ;;"0 3DcXJ <J<./tJJ 0 1/ .. , i n.J-~ f-tvtJ fJtlreei.s t1 S ShOWh on 0.. --I-kcAe4 SUr{)-e y. "/ hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to file best of my knowledge and belief, true and correct. I further c;ertify I will comply with file permit if it is granted and used. " Property Owner () 'a Wi h :r: 11 ~ . Mailing Address P. 0.80 'L ;)8.5. /f1SJ /)arJ-},wrJ/f;'n &e. City - State -Zip .s It -/ J Wt{k~, IYlI1 530 11 ~ Telephone No. L(PS)) I./:3Q-fl'7ID Signature 1~ h. Ch,L E../cune ::Iad;:n SITE AND PROJECT DESCRIPTION Representative 1<::' t} l-j tv I 'J 1/ A. mS. Mailing Address /?f). B())(cJt:?S . City - State - Zip ..:5/-1-11 kJp fer /h r} .ss LJt?;;, Telephone No. I (p 51) ~5 1-5'7 S 5 K~W~'~~ Signature Lot Size (dimensions) _ x_ Land Area Height of Buildings: Stories Feet Principal Accessory Total Building floor area. square fee.t Existing square feet Proposed square feet Paved Impervious Area _ square feet No. of off-street parking spaces \ H:\mcnamara\sheila\PLANAPP.FRM June 22, 2000 . . / / / ,/ ,/ . . . . . . . . . .-- ,/ FEE Y'S ADD .. , e- e-- . ~ '" w ~ i!: '" o z .. e-' / e . I<,)~'\ ~<0 I<,)c\J 1 d'o ~ .- # .. w " ~ ~ ~ l!! '" ~ . i!: '" 0 z WEST FRONTAGE ROAD 4-- .,. . . z o ~ . ... < ~ " o z .. ~ o :J CO . 4/ e' 'ow, e-' .. " .. .' MSTIlOl.NOItGtffOAVCENfEf\.lroE !~ A ,'b ~~- ~ ~" ,,~O ..t ",..J' 1 MN DOT RJW PLATS NO 82-85 & 82-95 60TH STREET NORTH . Location Map r . EA$TBOtH)HGtII'O...y~ . . . . R21W IL"OW RI9W n1N n1N n1N nlN nON TI9N USN 11m R21W RlIW R10W Vicinity Map . \ w~j~~:~wi.--E ~T/ o 311 Scale in Feet . ThlldrawOnllialhltrMulcl8compilllion Wldr"P'oductionof."~..ttley aQp8IIinv.oou.W-"ingtonCountyoKlCllII Thedl_ingahould~uHdfar'___ ~~. W_hil9onCountyilrd ,..ponsibleforWlyon.,ceur_ Sou~:W..hingIOnCounlySurvellOt'IOIf.... PI\oM {651l43O-M7S ~d"'b-.dOllA$4Ollriorm"ion c:urrentttvough:o.e.mllW31.2001 MIlpprinteot. FebR*Y25.2002 0UlUn . 0UlUn . , I I 1 (ltll) i I I L----------- r--...................,j I I I I I I (om) DIASORIN MINOR SUB-DIVISION 'u..' PARCEL TO BE SPLIT TOTAL OWNERSHIP . (HilI . (H'l) 4 (IHI) I (IHI) 2 --i;;;,j-- , 11-1lI-1l-11-H.I ./--- , I GULOT I , --!!!L-------~--1. I I I I I I I I! Ii 11 (l'lll . ('HI) . (NOI) SIIId!TII anu Pm . (,'") . (Nil) II (Hill :y ADITIO tt (Hill , (10111 U (HIl) ,. (1111) (1014) IMCIL . \I ------?::______ I -----~------ STAlI~HWAY .. i -----~--MNlroT " II ,. " I " .1111. . GUUT l (lOll) (H1.) I (IOU) I I I il I -....................._.................................................. II I (IIU) , (1111) (Nil) lIUIUIT C (1101) FEE Y'S ADDITION 2 t I (INII ("") . (It") ADDIT ON 4 (lOll) . (1111) 3 I ("") . (10") I . PARCELA (Ill!) ST. CROIX BUSINES . (1111) . ~,~ t 1 (llID) (1111) PARCEL . ~~~~ 1 (HII) B ! I t (1111) (otll) I - I I i 4 i 1 II. (10"1 ! (10111 (1111) srILLlfATER INDUST IALI PA K I I , I (00111 I , I I _--!!!{r~ ... _________ Ars-NO lJ2=B5TlJ2'-W- - - - - --. 1 t ~--~BnW8L___~____ I I I Ill) BI!I!IlAJI!I.IIL_ . f- . ("") 4 t \, I (lOll) , . (1111) t (""l o e=: 1 - ~ t ~ (N.I) -< . ('Nl) ~ ;:::> !Xl . (ltll) . Folz, Freeman, Dupay & Associates, Inc. I[II]'J N I LAND SURVEYING · LAND PLANNING . 'W -<r · 5620 MEMORIAL AVENUE NORTH. STILLWATER, MINNESOTA 55082 s (651) 439-8833 · Fax (651) 430-9331 David L. Dupay, LS President Timothy J. Freeman, LS Vice President Bruce A. Folz, LS 1939 -2001 DiaSorin, Inc. Minor Subdivision Legal Descriptions PARCEL A That part of Lot 1, Block One, ST. CROIX BUSINESS PARK, according to the plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota lying northerly of the north line ofIMMlJNO NlJCLEAR ThTDUSTRIAL P ARK, according to the plat thereof on file and of record in said office of the County Recorder, Washington County, Minnesota and the easterly extension thereof, containing 3.84 acres, more or less. Subject to easements and restrictions of record, if any. . PARCEL B That part of Lot 1, Block One, ST. CROIX BUSINESS PARK, according to the plat thereof on file and of record in the office of the County Recorder, Washington County, Minnesota lying southerly of an easterly extension of the north line of IMMUNO NUCLEAR INDUSTRIAL PARK, according to the plat thereof on file and of record in said office of the County Recorder, Washington County, Minnesota and lying easterly of the east line of said IMMUNO NUCLEAR INDUSTRIAL PARK, containing 2.60 acres, more or less. Subject to easements and restrictions of record, if any. . ~\\.t t\\f\ Case No. PUD/02-14. Request from Jeff Magler. representing Oakridge Community Church, for a planned unit development for a three phase addition including a new entry. Familv Life Center and connecting structure to the existing church located at 610 County Road 5 in the RA, Single Familv Residential District. Community Development Director Russell reviewed the request by Oakridge Community Church for a Planned Unit Development He stated that there have been some neighborhood issues and that the conditions of approval have addressed those issues which was approved by the Planning Commission. Mr. Russell stated that Washington County will only allow one access to Stillwater Boulevard and would allow the driveway on the north side of the church to remain because the expansion will preclude any significant use of the driveway, but if found it was used for more that emergency vehicles or the access of the van from the garage the County would require removal of the north access. Councilmember Milbrandt asked if Condition NO.3 is correct. Mr. Russell stated that that condition should be removed because the County will not allow the one way out right turn only exit. Mayor Kimble opened the public hearing. Mr. Dan Mehls representing Oakridge Community Church stated that the project would be done in two phases. The first phase would be a new entry with elevator and Phase 2 would be construction of a family life center with gymnasium. He requested that Condition NO.2 be amended to state that the north utility drive access shall be closed to through traffic and that trees will be added to prevent any circulating traffic which would allow access for the occasional delivery and to the van to pick up parishioners. Mr. Russell stated that the Planning Commission's intent was to protect the residential area, and because it is difficult to monitor what would be excessive. Mr. Mehls stated that he understands the neighbor's concern with the headlights however, felt that Condition NO.6 would address this issue and that the usage would be minimal. Councilmember Milbrandt stated that after Phase II through traffic would not be possible. Mr. Mehls stated that it was his understanding that the north utility drive access would remain as it is until Phase II construction. Mr. Joe Schmotter, member of Oakridge Community Church, stated that the use of the north utility drive with the new design of the church would be used for the van on Wednesdays for the youth group and parishioner pickup on Sundays and potluck dinners four times a year. He stated there is no parking in the back so they could not stay there and would have to use the new proposed parking lot. The north access would need to be used during Phase I. Mr. Schmotter asked if the commission was requesting panic hardware with an alarm. Mayor Kimble stated that an alarm is not mentioned. Councilmember Zoller stated that the intent is that it was an emergency exit only, with . very limited access. Councilmember Zoller asked if Council could review the north access issue if it becomes a problem Motion by Councilmember Milbrandt, seconded by Councilmember Zoller adopting Resolution 2002-77, approving Planned Unit Development for Oakridge Community Church as conditioned and that Item 3 be removed from the conditions and Item 2 be amended to read "The north utility drive access shall be closed to through traffic after Phase I and use of the drive limited to access fro the van (in the existing garage) and for service to the kitchen on a limited basis. Use of the drive shall be reviewed by the City Council on a complaint basis if driveway use is a neighborhood issue" and Item 9 to read "The door openings on the north side of the family life center and kitchen area shall be for emergency access only with panic hardware installed". All in favor. Ayes: Councilmembers Milbrandt, Zoller and Mayor Kimble Nays: None Absent: Councilmembers Bealka and Rheinberger i · Memo To: From: Date: Subject: City Council Steve Russell, Community Development Director V March 20, 2002 Concept PUD Approval of Master Plan for Oakridge Community Church. Case No. PUD/02-14 On March 11, 2002, the Planning Commission held a public hearing on the request. At that meeting, some neighborhood concerns were expressed for traffic, setbacks, site drainage and ballfield dust (see attached minutes). After reviewing the proposal, conditions of approval and neighborhood comments, the Commission approved the concept PUD request with conditions. . Recommendation: Decision on request. Attachments: Staffreport and minutes of Planning Commission meeting, March 11,2002. . - :) City of Stillwater Planning Commission March 11, 2002 . Mr. Ranum, seconded by Mr. Wald, moved approval as conditioned. Motion passed unanimously. Case No. SUP/02-12 A special use permit to co-locate an antenna on an existing Washington County tower located at 2001 Willard St. in the RA, Single Family Residential District. Qwest Wireless, LLC, applicant. Larry Coleman was present representing Qwest Wireless. He stated the company has been looking for a location for a number of years in order to provide coverage for the area. He stated Qwest began working with the Sheriffs Department about two years ago. The space is available and on an existing tower. Mr. Wald, seconded by Mr. Middleton, moved approval as conditioned; motion passed unanimously. Case No. SUP/DR/02-13 A special use permit for an accessory building with living space above located at 320 W. Pine St. in the RB, Two Family Residential District. Michaela Mahady, representing Culver and Judith Davis Jr. Ms. Mahady was present. She stated the property includes four city lots. The request is to . construct a 4-stall garage with living space above. She provided a model of the proposed structure. Dean Hansen, 402 S. Sixth, asked what would be above the garage. Ms. Mahady said the there would a 790 square feet apartment for a caretaker. Mr. Hansen was generally in favor of the project. Mr. Ranum asked about setbacks. The structure will meet all required setbacks. Mr. Russell noted the request is consistent with the City's regulations. Mr. Zoller, seconded by Mr. Wald, moved approval as conditioned; motion passed unanimously. Case No. PUD/02-14 A planned unit development for a three-phase addition including a new entry, Family Life Center and connecting structure to the existing church at 610 Country Road 5 in the RA, Single Family Residential District. Jeff Magler, representing Oakridge Community Church, applicant. Dan Mehls represented Oakridge Community Church. He stated the project is to provide ADA access and construct space for outreach programs. Phase 1 would be a new entry with elevator. Phase 2 would be construction of a family life center with gymnasium. He said the church recognizes there are past issues with the neighborhood. A letter was sent to neighbors and one . meeting held with the neighbors. 4 . . . City of Stillwater Planning Commission March 11, 2002 Mr. Mehls went through the 12 conditions of approval and stated the church would accommodate all the conditions. Regarding landscaping and fencing, he stated the church would like to do landscaping on an individual basis as preferred by neighbors. And, he noted that in the past neighbors have not wanted fencing, so the church would like to gain input on that issue as well. Regarding the issue of access/driveways, Mr. Mehls said the church would like to retain the existing access in the parking lot to provide access for utility/fire department use; there would be minimal traffic. Mr. Russell responded that Washington County wants to see just one entrance to the church. The resident of 2209 Oakridge Road stated that he was basically opposed to the expansion as the property is not large enough to accommodate what is proposed. He said neighbors would not want dust from cars that would result from the ball field being used for overflow parking. He also stated the church could reduce the amount of dust by planting grass to the base lines of the ball fields. He also noted that neighbors would like the north entrance closed, but indicated there were utility poles in that area that need to be accessed. Regarding the issue of the ball field, Mr. Magler noted it is a regulation field, with the same amount of dirt as all City parks. Barb Ressler, 2241 Pinehurst, asked how close the building would be to her property. It was noted the expansion is basically to the north, rather than the south. Clarence Polzin, 2135 Oakridge Road, said the proposed structure is too close to the property line. The resident of 2340 Driftwood asked what would happen to an existing small storage shed; Mr. Mehls said that would be eliminated. Mr. Ranum suggested tabling the issue until revised plans are provided and input is received from Washington County and in order to meet with neighbors. Mr. Mehls noted the church is willing to accommodate neighbors on a case by case issue, and the rest of the issues have been addressed. Mr. Middleton moved approval as conditioned, changing condition No. 9 to indicate that emergency bars must be placed on door openings on the north side of the family life center and kitchen area; changing the wording of condition No. 5 to indicate landscaping/fencing shall be installed along the north property line if requested by homeowners and so as to meet any existing easement; and adding a condition that the ball field be reviewed/approved by the Community Development Director and that the existing storage shed on the south portion of the property be permanently removed. Mr. Teske seconded the motion. Motion passed 7-1, with Mr. Ranum voting no. Case No. SUP/02-15 A special use permit request for a K-12 Christian day school at 610 County Road 5. Richard Bernier, applicant. 5 Street Address: 6641 Lake Blvd. Forest Lake, M N 55025 HULl & ASSOCIATES, Inc. ENGINEERS, PLANNERS, SURVEYORS & WETLAND DELINEATORS phone 651-464-3130 fax 651-464-4822 e-mail hult@mfra.com Mailing Addres P.'lIiox :3 Forest .' M 5502 March 26. 2002 MEMO TO: Dan Mehls, Chairman Oakridge Community Building Committee MEMO FROM: Torry Kraftson, P .E. RE: Brown's Creek Watershed submittal DATE: March 26, 2001 I have received a permit application from Mark Doneux with Brown's Creek Watershed District. The permit application fee for 1.0 acre or less of grading is $250. We must also . submit our site plan and drainage calculations for the storm water pond. The drainage calculations will be reviewed by the Brown's Creek Watershed engineer. Our plans meet all the requirements of Brown's Creek Watershed District. Erosion fence is shown on the plans. Brown's Creek Watershed District rules state that the proposed . land-altering activity will not: a) Increase peak stormwater flow from the site for a 24-hour precipitation event with a return frequency of 1.5, 10, or 100 years in the subwatershed drainage area in which the site is located. b) Increase stonnwater flow volume from the site for a 24-hour precipitation event with a return frequency of 1.5 years, excepting the increased flow resulting from impervious cover on five percent of the site possessing average site permeability, as calculated in accordance with sub-section 2.5.3. . The pond was designed in accordance with these guidelines. . . Page 1 of1 . WASHINGTON COUNTY DEPARTMENT OF TRANSPORTATION & PHYSICAL DEVELOPMENT 11660 MYERON ROAD NORTH. STILLWATER, MINNESOTA 55082-9573 651-430-4300 Facsimile Machine 651-430-4350 Donald C. Wisniewskl, P.E. Director/County Engineer i Donald J. Theisen, P.E. Deputy Director, TransportaUon Division James D. luger. RlA Parks Director Larry S. Nybeck, PlS-County Surveyor Deputy Director. Land Managemenv , land Survey Division Marvin Erickson Facilities Manager March 19,2002 Steve Russell Community Development Director City of Stillwater 216 N. Fourth St. Stillwater, MN 55082 OAKRIDGE COMMUNITY CHURCH- ACCESS TO WASHINGTON COUNTY STATE AID HIGHWAY 5 (STILLWATER BOULEVARD; CSAH 5) Dear Steve: . We have reviewed the drawings of the proposed expansion of the Oakridge Community Church and have the following comments: · We will allow only one access to Stillwater Boulevard. If the present access is to remain without modification, no new permit is required. A new access would be allowed anywhere along the Stillwater Boulevard frontage, however, to minimize grading and impact to existing trees, and to maximize visibility, we would strongly recommend locating it as far south as possible. The southerly driveway shown on the plans is our preferred location. While We recognize that this requirement places a burden on the designers to accommodate circulation within the site, we feel that two access points so close together would cause excessive conflict on Stillwater Boulevard. · An access permit is required. Permit applications are available from me or on the County's web site at www.co.washinoton.mn.us/trnshdvfTPDprmts.htm. The access permit fee is $500.00. . · My first comment on allowing only one access notwithstanding, we will allow the driveway. on the north side of the church to remain. Because the expansion will preclude any significant use of it, we feel that if may remain for use by emergency vehicles without any impact to traffic on the County road. We would include in any access permit a provision allowing the County to require it to be removed if we find that it is used for other purposes. Please call me at 651-430-4312 if you have questions or comments. . Sincerely, a ;;i",.- ~eph Lux Senior Transportation Planner C: Torry Kraftson Dan Mehls uTIUTY POlE M CATE VAL'vt (W"'TER) IS! UTILITY CA8lN[T ~ stC1lON CORNER FCUfC) IRON ppt I ...., cer\itJ \IIGt \tis p1C1'l 'IOS pr..,ed 1M llI' undft m, dirct ~sion Old lbot 0 POPl.AFI: OR ASH TREE :ana:. O~,~-=.~~~ e OAK TREE SianoIIlR ="--~ e WlUOW TREE ..... .. PIN,tREE Date J/a;.{ C"l. u-.. ,IIIUI -X- FENCE Lf,IE EXlSTlNO YlNOR CONTOUR 0ai0Md 1RK 0...... (JIISTlNC tr.tAJOR CONTOUR - 1RK ....- PR<POSED MINOR COHTClUR Dot. '/21/02 PROPOSED WAJOR CONTouR X '30.5 PROPOSlO SPOT I:LEVATlON EXISTING EOCE f1F PA\1:NtHT EJIISTlHG EO(;( f1F CRA\'E1. PROPDSm EOG[ OF' PA~MtNT PROPOSED LOW MAST UCHT PCU 0 PROPOSED a.Ut.lP f1F ;) TO 4 5' COlORADO SPRUct MDfOR IS' PtNE 'Ie Oe<-m<< lOT 2 N 1/4 SECTION 32 TJON.R20W 89' M WEST "'LlARO SlREET . lOT 7 lOT 6 31.;.4' .!5se' a:r 8v' :!! O~ aO) N?:'Q<}OOO''', ~ ~ _ .......... ~ ----.............. -......./ - , - ..... Tl "' I , . I (/ M l- S ..... !:: g ~ z 0 ;:: 5 ~ ~ l- S iE x Vi 0 0 ~ x is 0:: U , C)'l.l &~ l'.t:1.:::J /;/./# ~g cS;<J / I / , / , _/ --, NOTES: " IftITIAL BENCH MARK IS 939.21 AT TOP NUT or HlDRAHT OAK RlOC[ RONJI COUNTY 5 0"" \ .............., ~..~~::::;.'.i!!1:;;r:.:::~~l ~":i1::~\, -:..--L.~ ;f~:t:::::~:~: lNV.tZO'9......- . ,. 15i.12' N90.CtO.OO.(.... \. HZ 00 \ lOT 2 \, (UNITS 7-12) lOT 1 (UNITS 1-6) ~ NORTH I 120 CROIXWOOD CONOOMINIUM NUMBER 61 FbFI o 1~ 30 60 . '" ASSOCIATES. INt. RS, PLANNeRS, SVR'''''''~ 4t IIFILAND DnINCA TORS FOREST lit. """ ~5025 15t.414.'130 (WAlL: I'IUlTClNFRACCM 'OA1[: 3/2O/2Q02 Oakrldge Community Church Slle Plan [Z] . Case No: !s;t~t-J'f Date Filed: ~;J.. Fee Paid: 000 Receipt No.: "gS-. PLANNING ADMINISTRATION FORM ACTION REQUESTED Fees COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER . 216 NORTH FOURTH STREET STILLWATER, MN 55082 . , " _Special/Conditional Use Permit . $50/200 --.:.. Variance' $70/200. _Resubdivision$1 00. _Subdivision* $100+50/lot _Comprehensive Plan Amendment* $500 Zoning Amendment* $300 IPla~nning Unit Development * $500 _Certificate of Comp.liance$70 _Design Review . $25 *An escrow fee is also required to the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of aU forms and supporting material submitted in connection with any application. AU supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater A site plan is required with applications. Any incomplete application or supporting material wi// delay the application process. . . . PROPERTY IDENTI.FICA TION . Address of Project b \0 Zoning District fL.A e.'f\~'f'\.) , \=Clm~\) CruA-t\J . '~oo..'o s . ) Description of Project 'l.\~. lc.V\\LC Assessor's Parcel No. ~32. 030 ..c20, :2 \'00 \-: (GE;Q Code) Q(')'f\S~\\'>C--\-'()\I\ (') -1- ^e..uJ r,.:(\~ c.o,^Y\Q.c..~ V\) C:;~ U cto-re "1 hereby state the foregoing statements and aU data, information and evidence submitted herewith ina/l respects, to file best of my knowledge and belief, true and correct. I further certify I wi// comply with file permit if it is granted and used. .. Property ownerOn.k\l'b~e:. COMro \.)~~ C\wrck Representative ---s-~ f'\l.c....c:j-'l..4. Mailing Address ~O .~ ~ ~ M.ailing Addre":, /<f8~o 41f./.. $f. /.J, City - State ~ Zip _ \ \\ . _ _ _d- City - State - Zip 3\::\\wc.l-.J>..r- \V\'^_ ~ . I Telephone N_O'2JC:;-\ -l\.~q -4 ~'~. . Telephone No. q~r-~8Io Signature C1..1/??~ Vlt2/)A'?/R/t '""~-'Z/C. Signat.ure ~.?~ 0___ Lot Size (dimensions) _ x_ . Land Area b,:J.. OL,es Height of Buildings: Stories 1:)( h+;tj Principal 2. ~4~~C!) &xl. Accessory I fr't\u-t ~l~ T I r, '~r7:~cna~t:~\:h!\PLANAPP .FRt, SITE AND PROJECT DESCRIPTION Total Building floor ha-fJ ,'e~8 square ff Existing 5,,043 _ square feet~:\ Feet Proposed 1'2. J" q 5 square feet , ') ..38 ~.t.) L ("'-vt Paved Impervious Are~~quare feet Z'" No. of off-street parking lpaces 1>0 3(,,0.4.) \2,'..(/ (EA~) z..1t ' June 22, 2000 .j PLANNING APPLICATION REVIEW FORM CASE NO. PUD/02-14 . Planning Commission Date: March 11, 2002 Project Location: 610 Country Road 5 Comprehensive Plan District: Single Family Zoning District: RA Applicants Name: Oakridge Community Church Type o~ Application: Planned Unit Development Project Description: A request for a planned unit development approval fro three phased church building program. Discussion: A master plan for church improvements has been submitted for concept planned unit development approval. The master plan has three phases as outline in the attached letter of application and plans. The proposed additions include a new handicapped accessible entry area (Phase I), an 8,658 square foot family life center/gymnasium/assembly area (Phase II) and restrooms, locker rooms and kitchen (Phase III). The current sanctuary will remain the same and not be expanded. Parking requirements for a 200 capacity church sanctuary is 67 spaces. The plan shows parking for 60 autos, four being for handicapped. . Three driveways off CR 5 are proposed. It is recommended that the northerly service access be closed and that the most southerly access, if allowed, be one way out right turn only. The 28 foot tall family life center building as proposed is setback 15 feet from the north property line. The rear yard setback for the residential district is 25 feet. It is recommended that the setback for the family life center building be 30 feet. A drainage plan showing how runoff will be controlled on site is required by condition before final PUD approval. A detention basin may be provided to accommodate site drainage. A landscape concept plan is proposed showing existing and proposed trees. Several Cottonwood trees will be removed while additional Marshall Ash trees are planted. It is recommended that a revised landscape plan be prepared showing additional screening landscaping along the north property boundary past the existing shed location. A solid wooden fence should also be installed steeping down to 42 inches within 30 feet of the . . . . back of CR 5 sidewalk. Additional clumps (5 to 7 trees) of evergreen trees shall be planted around the perimeter of the property. No lighting is proposed on the site plan. If lighting is provided, a lighting plan shall be prepared and approved. The new Porte Cbche should have 15 feet clearance to accommodate fire truck access. It is also recommended that a driveway curb cut be added to accommodate overflow parking in the ballfield outfield area. . Recommendation: Recommendation to City Council for approval. Findings: As prQposed and conditioned the proposed use is compatible with the area. Conditions of Approval: 1. The family life center building shall be setback 30 feet from the north property line. 2. The north utility drive access shall be closed. 3. The south driiveway shall be reconfigured to be one way out right turn only. 4. A revised landscape plan shall be submitted showing additional property boundary landscaping on the south, west and east property boundaries. 5. A solid 6 foot wooden fence and landscaping shall be installed if requested by homeowner and meeting any existing utility easments. 6. A grading/drainage water detention plan shall be prepared by a qualified professional showing how site drainage will be controlled on site. 7. A lighting plan shall be prepared for the parking lot and any security lighting. All light sources 'shall be directed down and not visible from off site. 8. Additional architectural detail shall be provided on the:north wall of the family life center. 9. The door openings on the north side of the family life center and kitchen area shall be for emergency access only. 10. The rear parking lot and north boundary fencing and landscaping shall be installed with first phase improvements. 11. Comments from Washington County Public Works regarding CR 5 access shall be incorporated into final plans. 12, Sixty seven improved :parking spaces shall be. provided with overflow driveway access to ball outfield. 13. Accessory mechanical: equipment chall be locateed on the south side of the building screened and/or buffered from surrounding residential areas. 14. The small shed shall be removed. 15. Emergency panic hardware shall be placed on the north door. 16. The ballfield ground area be approved by the Community Development Director Attachments: Application form package. CPC Action on 3/:11/02:: +7-1 Approval OAKRIDGE COMMUNITY CHURC'H 610 County Rd 5 · Stillwater, MN ;. 651.439.4882 · Fax: 439.4883 February 21,2002 TO: City of Stillwater Planning Commission RE: Request for Planning Unit Development Permit Oakridge Community Church is requesting a Planning Unit Development permit for the purpose of constructing a phased expansion of the current church facility. The construction consists of3 phases: 1) the addition of a new entry structure, 2) the addition of a Family Life Center, and 3) a fIll between the current structure and the proposed Family Life Center. The current Oakridge Community Church structure was buih in 1966. The addition of the new entry will allow Oakridge to accommodate the Americans with Disabilities Act, while at the same time allowing for necessary upgrades to the 1966 structure mandated by more recent building codes. This new entrance will be located away from the street access and used as a drop off location, main entry, and gathering area for a growing congregation. The entry area will be equipped with . a lift that provides access to all levels of the current and proposed structures, as well as bathroom facilities that meet required access features. The proposed entrance is aesthetic in appearance and does not adversely impact the surrounding neighborhood, while maintaining the overall impression of a place of worship. The increased distance from County Road 5 facilitates traffic flow during high attendance events, and the angled roadway prevents automobile headlights from being directed directly at neighboring properties. - The Family Life Center is intended for both congregational and community use as a facility for activities that require large open areas such as physical fItness and sporting activities, as well as community outreach programs such as clubs, dinners, classes, presentations, and receptions. The proposed structure and landscaping of the earthen berms will be pleasing to the eye as well as conserving resources. The current driveway located on the North side of the property will no longer be used as a main access, and will be used only for access to the existing garage, thus decreasing the traffic along the North property line. The parking area will be moved to a more central location on the property and will be paved. This will decrease both noise and dust factors to the surrounding neighborhood during high attendance functions. _ I . OAKRIDGE COMMUNITY CHURCH 610 County Rd 5 · Stillwater, MN 55082 651.439.4882 · Fax: 439.4883 The 3 rd phase construction increases the connectivity between the current church structure and the proposed Family Life Center. It is designed to enhance the flow oftraffic between the structures, provide locker rooms and shower facilities for both sexes, and storage areas for Oakridge Community Church. This "infill" area will complete the smooth exterior line of the North side ofthe building without increasing the number of entries/exits, thus limiting activity along the North property border. Landscaping will be utilized to provide pleasing views. The proposed construction by Oakridge COmInunity Church provides the growing Stillwater area with facilities in which to worship, learn, play, perform, and gather that make Stillwater a desired community for family living. The Planning Unit Development permit should be granted in order that the facilities available to the community continue to grow in accordance with the population and housing ofthe area, thus providing the resources necessary to maintaL.tl a healthy and wholesome community. Respectfully Submitted, . Oakridge Community Church, Building Committee . . . OAKRIDGE COMMUNITY CHURCH STREET ADDRESS STIlL WATER, MN 638.70 r .'"?--==-~ - - -~ - - ~ ....---- ~...- -'" ~ EXISllIlCi Slfi) 7 V Ii I' I r-..... / .................... I ....._ / ..................... O--',~~? - EXI5l1'lG il/ ...- - "- ..... V. I - I~\ ~ / --....-- 1/ . I .....J._ It:r1. I I lI) ftl II 'r QI ~l if '" & o~, q l/"J/~ " It'/," IIJ ~ " fi) ~f"J ~I " Vj"1 I I I ~ ELEVATION qll6 . FJ'E. 100'"". J <D ~ PLAN \ . H\.t \',\w't /1,I'JOI-- . J Ii $ ~ : ~ 1{ . . . . - . I .5 -I' lilli' ~ If;; !. 'I' 'It,ll f iiI J.! i i. i · i I ~ .! ~ w ~ t iE ~ J i ! :II: ~ !iP U u! c< 2 i ill H leh ~ o ~.~ I iH~! .1 iii .! 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W~'9On Colnr. not _ponsilllllfllrMy~ lbitQa:w~Cauntt~.Off.... Phone (llS1)<J3O.&7S PIIIC8I dMabeHd on AS400 ~ "".....ltlln)ugh:OIt<<nIlw31.2lllIl MapprilUd: FebrlllllY25.2002 '- \....1 -. · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director March 20, 2002 Parks and Opens Space Task Force Update The Parks and Open Space Task Force has met since October 2001 in an effort to define a parks and open space projects list and financing plan for improvements. At the Council meeting of January 15, 2002, the "Stillwater Cultural Exp,ansion Plan" was presented to the Council for information. At that meeting, the task force was granted authority to enlist a consultant to help the task force determine the attitude of the community regarding the cultural improvements. . Attached is the results of the "positioning study". Briefly, the report indicates strong support for the proposed cultural expansion projects. However, those interviewed indicated timing for an additional tax is poor based on national, state and local economic conditions. This may not have been a major issue one or two years ago, but is a strong concern at this time. Individuals specifically expressed concerns for school district funding and a possible school bond issue. Other comments of note is the need for a parking project downtown. Support for the library expansion and concern for last year's Lumbet.jack Days. The task force reviewed the report and concluded this was not the time to push for project support, but based on the input, to step back and reevaluate the project list and consider further funding options. The task force indicated a willingness to keep working on developing a cultural improvement strategy that includes downtown and community supported proj ects and finding a strategy that can be support by the community. r.;: Recommendation: Receive update and request task force recommendation regarding future direction of group. Attachment . "' . March 4, 2002 To: The City of Stillwater From: Tom Mason Mason Smiley Larson, Ltd. Re: Positioning Study Methodology Mason Smiley Larson, Ltd. conducted two focus groups and nine individual interviews of Stillwater's "thought leaders" between February 12-22. Attendees were recruited from lists provided by Steve Russell. Our mission was to detect trend indicators about the public . appetite for a series of civic improvement projects that in- cluded: Assumptions/Observations. Focus Groups and individual interviews do not comprise a poll. One cannot derive final solutions from talking freely with a small number of participants, even if they are key par- ticipants. Interviewees were specifically promised anonymity regarding the project. The transcripts have been lightly edited for readability. Findings. We conclude that Stillwater should delay, but not abandon plans for the proposed projects. Most participants appreci- ated the merit behind the efforts (with wide disparity among individual projects and funding mechanisms), they almost unanimously rejected the notion that public opinion would support the proposed projects in today's struggling econ- omy, especially given a perception that the would compete . Hamline Park Plaza · S70 Asbury Street, Suite 203 . St. Paul, Minnesota SS 104 PHONE: 6S 1-644-0764 . FAX: 6S 1-644-0813 . . . against funding for the Stillwater Public Schools. Just one in- terviewee thought Stillwater should proceed immediately with the projects, but even that person did not think the public opinion would favor such actions at this time, only that "the public would get used to it." Two other items emerged, unprompted, in our research: The lack of parking downtown and what appear to be deeply- felt bias against the growth of lumberjack Days. Specifically: 1. They worry about timing, specifically about competi- tion with the funding needs of Stillwater schools. "The money that is spent right now is not spent well in many cases." "A lot of people need a lot of money in a lot of ven- ues, which is difficult, especially with the state having to cut back now." "We need to spend for education. I agree that with the economy being the way it is, we shouldn't go af- ter any more projects." "On schools, I am leaning more toward spending more. ... as it comes out, in contrast to other school districts, people would be more inclined to go along." "I agree that it is not the right time for adding on projects when we have the economic issues that we have right now." "We'll have another school levy coming up. It is go- ing to be strong. So the timing on this is not good." "Right now everyone is negative because of the econ- omy. You are going to have to do some repackaging, perhaps doing this in phases. You are really going to CITY OF STILLWATER MARCH 13, 2002 ~ . have to explain it. People are going to have to un- derstand the funding." "Taking a real broad look, looking at the schools, at state funding problems, I think the community is go- ing to say, the last thing we need to do right now is to dig ourselves into another hole." "I don't think this or anything should happen until the schools are taken care of. ... The quality of our education is why many people moved here, not just the river." "A lot of average people want to see the school thing resolved before they step into something else, for whatever reason ... whether it be state funding or whatever happens." "Obviously, because of the lack of money in the . state, the schools are going to need more money. In Stillwater education would definitely come first, be- fore a plaza or a park." "I don't know what the answer to the problem is, but I know this is not a good time. We are in a reces- sion." 2. The funding packages can be confusing and conten- tious. "People are up to here with property taxes. A luxury tax downtown will cause a revolt from people on Main Street. If they try to cram a room tax on those in the lodging business, we'll lead a revolt on that. We have fought that three times now. We're hurting bad since September 11. We have lost big contracts. The present situation among business owners down- town is bad. They are going to run into the same problems. " "The only thing that bothers me is the attitude that . CITY OF STILLWATER MARCH 13, 2002 . . . 4 ~~V7"'a~~~?Z~~,~~~~dt~~~~~~%r*"'::.::r"~~:~'~''.?^~~~~1Y~~'~ downtown people should pay for things like this, and not the City." "If there is a way to expand it outside the City of Stillwater to people who daily use the benefits - and I mean daily - are from outside the city. I don't mean from Minneapolis, I mean from just outside the city, they are from Stillwater Township, Grant, May Township. It is more likely to see somebody downtown who lives out in the country than it is to see someone in the city limits. That is going to be the big issue." "I don't see anything here where anyone in Stillwa- ter is going to be paying for anything. What about the property owners? They don't come downtown and spend their money. Ninety-nine percent of our business comes from outside of Stillwater. I can un- derstand why they want to look at this, but there has to be some participation by the homeowners and property owners in Stillwater, at the very least. I can tell you right now that these things will kill our business. I would sell and get the hell out of town." "From the standpoint of someone who lives in the city proper of Stillwater, they want to see some valid payment coming to the city more than has been from the tourist industry in general, not to zero in on the hotel industry. They generally want to see that. They are interested in paying part of that." "I can't think of anybody who ever went anywhere or who came back who said they wouldn't go back again because there was a couple percent sales tax on items." "I think we are one of the few communities around that doesn't have a hotel or entertainment tax." "When I step back and look at the reality of this, I've never come across anyone who comes back from ~~_;.:'u._=-=J.,,_ 7""")l<Jl~~ , ' TV OF STILLWATER , MARCH 13, 2~02 ~ . somewhere and says, I won't go back to there be- cause their sales tax is too high. And it isn't just three percent. Places like New York it can be 8 or 10 per- cent or more. That's high, yet nobody says I'm not going back because of the tax." "There is a lot of money flowing in and out of here. Nobody is going to go across the street to save a half percent. They will be influenced by choice and by service. Even the locals are not going to abandon a favorite restaurant because of three bucks more on a hundred dollar tab." 3. The projects were viewed. on the whole. as having merit. "To me it would depend what the project is, what the merit of the project is. I really would like to see Lowell Park improved, with possible a fountain or .. some playground equipment for children. I would be willing to pay a little extra in a limited time period." "I think it would enhance the quality of downtown and possibly would bring in even more people." "I have no heartburn with (the library improve- ments). I've seen the plan and it really would be beautiful - plus, it makes room for parking, which we need." "It (the library) is so old and kind of stinky. A terri- ble building. I don't think it is stinky~ but it is old. Of course, Bayport's library is such a showcase." "One thing that has always been lacking down there have been public restrooms. Since I was a kid, you always had to go into somebody's store. I see public restrooms as an enhancement that is long overdue." "But if you do Lowell Park. why would you spend another $2.5 million for an extension of that. I think . ri CITY OF STILLWATER MARCH 13,2002 . . . 6 that would be superfluous. Sure, itwould look nice, It would be a great amenity. But I keep thinking of funding. It is kind of like the Twins' Stadium. It is a great concept, but who is going to pay for it; Would' the public want to pay for it? I don't think so." "Because I love literature, because I love reading, and because I grew up going to that library, I see this library as being a great resource to our community. It is wonderful for everybody. I would back the li- brary before any of the, projects we've talked about so far." "[The Aipel Property) could go fallow and have trails and still be a park without spending $4.5 mil- lion on it. I'm sure a good chunk would be fancy landscaping and things like that, which could be done later, or by city volunteers." ''I'd rather see people use Aipel Park. Aipel has the best opportunity to get people to come to town, park, get out and get on their feet and walk iflto town. It is a good semi-remote location." ' "My personal opinion is to spend whatever it takes to take the building down and then enough to keep it accessible for people to walk along the river in a nature state." "It is nice to encourage people to exercise, walk and bike and enjoy what little bit of open space we have left. Something I'd like to bring up is using commu- nity volunteers for these projects. Maybe thatprice tag could go down. Instead of hiring landscapers and engineers to do a lot of the planting, why not do what St. Paul has done? They have used volunteers to plant thousands of trees along the river.'~ . "I see lots of people using trails. They appear to be pretty full, summer and winter." Ii U:: ~ CITY OF STILLWATER. . ',_ . . MARCH 13,2002 . ., ? . "When I grew up here you could go wherever you' wanted, because the streets weren'tthat crowded. I look now and think, with kids, trails are a lot safer." 4. Parking is an ongoing concern. "I don't seem them addressing parking in any of. these proposals. We'll spend $20 million andwe can't park people on Saturdays:' "Oh, my God, (the parking situation) is horrible. If we tried to protect our parking lot for our customers only, we'd be in fistfights every weekend. We just have to give up and let people have it.?' "I believe parking has been addressed, but not from a construction standpoint. There have been several projects proposed that would bring ramps into town. The Cub Parking lot was touted asa remote . lot. Doesn't work. By its own design, the City of Stillwater prices the parking higheston the south end, pushes people to the north. We all saw the town more full last 5ummerJhan ever before. People were parking all the way out past the hospital. I've never seen more people in this, town." "They haven't really addressed the parking problem. They want to spend $22 million and they haven't really talked about parking." 5. lumberjack Days is another ongoing concern. "There is a lot ofseparationin thistown between what is benefiting outsiders - tourists - of what is benefiting the people who live here. lumberjack Days last year, where it seemed the ,locals stayed away, thousands came in from the outside and the only people who benefited were the promoters of the event, and maybe some local bars and restau- rants. " . u~ CITY OF STILLWATER 1 . . . "The idea of these improvements is not to allow Lumberjack Days to attract even more. I personally believe it has gotten out of hand. It is not a commu- nity event any more." "It would be a selling point to emphasize that the City is not trying to build an infrastructure that will accommodate even more people at Lumberjack Days. That is not the intent." "Maybe they need to study it. This is going to bene- fit the community by keeping tourism going, they think. Maybe they need to do a study that relates these improvements to increase the ability to in- crease revenue downtown." "The problem is that all the business of Lumberjack Days goes to outside people. It hurts every single downtown business. We lose every bit of food, every bit of beverage. Sure, people come in from out of town, but every business person is hurt by that event." "The reverse logic of the situation is that these peo- ple who are coming to Stillwater, tie into Stillwater, and comeback later. That's questionable, because there aren't any demographics of these people and whether or not they do come back. That has to be managed. " "What happens is that normal business events are not able to function. Retail shops either turn into a showroom or they can make more money by selling ice cream on the sidewalk in front of their store dur- ing that time. Literally. The clientele that normally buys from them - which is starting to move upscale in Stillwater - is just unhappy. In the antique malls, the shoplifting goes through the roof. It's a Catch-22. Maybe the City should do studies that show more management of special events. What they are doing there is throwing money at facility. We'll get more ~"" , ,CITY OF STILLWATER MARCH 13,2002 9 people running downtown. I'd like to see something in their budget that funds tourism." "There is a large percentage of people in Stillwater who find tourism overbearing and don't embrace it. We have to accept that fact." "We went down there this year and got out as quickly as we could because of the number of peo- ple, the type of crowd, and a situation that looked like it could erupt." CITY OF STILLWATER MARCH 13,2002 . . . J ~/ UII.a"N Ml'J1'.1NC oPCNSP.4.CtCONlMUNmIS A.'l.c:l-u'TlCTl.'t..C lA.'lDSC1Il't ^".CHllK1\lP.& ClV\l'HlCS ].BUXELL ^ilCHITI:cTURE LTD. 11JNOl1l'l&CONtlffi.ur.' 101 MJ.eJt.v0U5~ ~ 5:i401 ....tIl 00i! IWJW JIUXlIL.COM o.v.l,: Ol'FlCE ~ )ll'J.'<tL\.<X1M (612) 336-3773 ~....x (61 2) ~~lWV)40 2 'J LJY8'ON March 19,2002 Steve Russell Community Development Director City of Stillwater City Hall 216 N. 4th Street . Stillwater, MN 55082 Dear Mr. Russell, In response to our conversation this morning. I ha.ve put together this update on our activities regarding the Territorial Prison Site on North Main Street. You may use this letter as an outline for your report to City Council tonight. Development Entity A master developer entity called Territorial Place. LI.C is now in the process of being formed. This entity will be jointly owned by Robert Engstrom Companies, the Sweeney Group, J. Buxell Architecture and Shaw-Lundquist Associates. Brian Sweeney of the Sweeney Group will serve as project manager and will be the lead developer on the new construction homes on the site. Bob Engstrom will be the lead developer on the renovation of the existing buildings on the site. J, Buxell Architecture will perform all of the site planning, architecture and landscape architecture on the entire site. Shaw-Lundquist will be the general c.ontractor on the entire site, Territorial Place LLC shall be the entity which will enter into a development agreement with the City of Stillwater, City Attorney Dave Magnuson has asked our team for an indemnification agreement, Bob Engstrom will settle this with Mr, Magnuson as soon as possible. HydI'91QiY ~nd Geotechnical Our team has commissioned Allied Test Drilling Company to perform a comprehensive hydrologic and geotechnical study of the site. Allied has been at work now for two months and is near completion. Preliminary reports suggest that we should be able to drop the water table on the site to a depth which will allow for undergroupd parking. We have learned of at least two other issues that will affect our site plan. First, Allied has encountered a soft bedrock layer at depths of 4A8 feet variously across the site. Second. the center of the site is ver~ soft. all HJMV l1HXflB f fId6I: P 2002 '61 'HYfi uwJ-l fLA,NNINC Ol'tNSl'ACr. CDMMU"mtS MOIn.cruM IANDSCNf; MCHl1'tC1Ul\.t GlVII'lilO Structural Engineerin~ Our stnlctural engineering consultant has concluded that the warehouse building roof is not structurally sound and he recommends that we think about roof removal and replacement. Site Plan Our conceptual site plan is now in the process of being .modified to fit the geotechnical and strnctl.lral CirC1.1mstances. We are confident that we will be able to keep the proposed unit count. but it may be necessary to reduce the amount of commercial space. Archeolo&y We now have an archeology consulting company as part of our development team. The 106 Group of Saint Paul has been retained to perform a report on the history and archeological potential of the. site. The 106 Group has also been coordinating with the State Historic Architect and State Archeologist. They will also be on site to monitor any further geotechnical testing and will keep the City closely infonned of project progress, Schedule Due to our continued site discovery process, our schedule is evolving beyond our original anticipated City approval timing. This will be further clarified in the next two weeks, This should not, though, delay a Fall constnlction start. Steve, please let it be known that I am available to answer any specific (lUestions the Council may have regarding our progress to date. We look forward to continued work with you and your staff on this exciting project. Cc: Michael Buelow. Shaw-Lundquist Robert Engstrom, Robert Engstrom Companies Brian Sweeney, The Sweeney Group t 'd ~ It 8 'ON all H~jV l1aXna f l~d 6 t : v 2002'0; 17N 03/19/2002 16:05 FAX 6123470753 W1nthrop & We1nstlne WINTHROP & WEINSTINE SlIIIl'.M.\N~Ol 1t0llllll7a. ~ _A.1ItIlII. 51II\o1lN c. 1Ol.'UX ~_ C.1IIGIl1llt 1U.1U talWlll J>,,'IlO -e ~t{ 'mOMAS )I, llAIr IV JOHll' A. lCllAl'1' lIlIc:IIIWl P. ~cQ'JRr DONAlD J. BIlOWll .10N ~. Jloe;"II50N SA.'mllA ~. MAIl7lN TOW 11. \.lRNIl$$ It.'tonn III. IJAB:OlTr ~C01T J. DOI'I\l(l$l<JI I'Irlllll.~, IlUI:lICI. lI/)W.\llIl J, DIllIIlTTIl!. JmIl1l:iiY II. ANSa UO\TI w. G1lI>OlWl$ A l'ROPEliSlONAL ASSOCIATION A/tom'YJ tz1Ui Cou7/Jtt14n III lAw ~(l ~.KRUMMIN M.Ar1\UlW II- \llCJItlIlB 1'UIlJra.~1WI NO~ 1., 101m II lW'~ " J\O~ItISON JOMlllAN W; J, A1l.\10!lR PA.'Wll. ~ SCllU!CK MAlU( A.l'laAlI:t (1JAIUDJ.ICJlOlINWID"llIR r.Am.u" ~ 1WUTT A.'<<INlIII C. mGl<~ JUIJlI Af(M FlSm lI.tllUU... GIIAHAM A51IlS1IlIIISlIJIA ll.alll....ll....VElmlIlf B:l!NNnIl' 4._ JOT S.lIltOlNlal jtym P. tmmIU 10 W. WIlU1!l' ilUM W. JO!lI~CJU MIIlUt T. JOJINSON 11I01\01jU J. J'lJPP illOOIaP. ,POIJIY 'I1Io.'>IAS 11. BOT1l llAl<o'Dt. C. IBCX JOAl\'ml L MA,TZ!N PA2'IUCR; W. WElIB 1'AUl. w: MbN;\',t.UM JAMllS W. DllllllCNG ~1M.:MlSO JIlI'PIlEY L lEaDC 'I1IOll\o\S A. WAL1a!ll JOHN C.IlOI.1'D 'III'l'Al~ ^' BlOJIIMD MAlUt lL Gl.II!MA.'( 1I~'" IS. CIW:'I'Oi 81ml GIll\$'nlIN '11M"" rouII ^' SJDIII\WA." BlUC R SWOOOl'l 1A1Ill.>>. A. J'IIBlFIIER 3200 Mim1esuta World 1\"ade Center )0 ~st Scv~lh Street Saint Paul. MInnesota 551C1-4919 Telephone (651) 290.8400 Fall (65J) 292-9.3*7 3000 Dain :Rauscher PIw 60 50mb Sixth Sam Minnt:apolb. Minnesota '5402-4430 Tdcphonc (6l2) 347.0700 Fax (612) )47.0600 jnoldc(ijwinlhrop.com Dirtd Dilll Reply to (612) 347.0720 Minneapolis March 19,2002 ~002 llAlGllt W. o~ DUM p. JOlilIli WUUAM K. ~CMF ~p.IIOlJ). ~B..~QaIl MIQWlJ.T. !IJJ1lI'i/G ClroANl'!$ SAN'IlLUl<I<A JlIPl'JUlY D. DlAlI'D ~WV..>>'OlDI IMVirfAZ 1. 1tAIlIIl Nm<:ll II. LlNDBJ.J. !JI'l'ON J, MOCll ELIlABBIB M. DtCotlACT 'PlOY I. A1UI1.1lmI lIOGIlIlD. GOIIIlON rlm-:lOOO} VIA FACSIMILE Mr. Steve Russell Community Development Director City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Re: 501 North Main, LLC Dear Steve: This LeUer is to confirm our telephone conversation this morning regarding OUI client's project, 501 North Main Street in Stillwater, Minnesota. Either later today or tomorrow, we should be submitting to Sharon Harrison of the City of Stillwater (the "City") the first draw request for the Department of Trade and Economic Development ("DTED") investigation grant. The total invoices for this draw request equate to $38,536.59, which is more than the $37,050.00 grant from DTED. Also, we have begun preparation of the Contamination Cleanup Grant Application from. DTED and the Metropolitan Council (the "Met Council") which is due May 1,2002. This grant request will specifically ask for reimbursement for funds to pay for the cleanup of the PaR which was recently found sitewide two feet below grade. To that end, I have attempted to contact Representative Mark Holsten to ask for his support for the grant request, but he has not retutned my telephone call. Since the City is the actual applicant for the DTED' grant, we request that the City contact Representative Holsten to discuss the grant with him and ask for his assistance ill receiving the funds under the grant. 03/19/2002 16:06 FAX 6123470753 .' Mr. Steve Russell March 19, 2002 .Page 2 Winthrop & Welnstlne ill 003 Based upon the last conversation with our client, they indicated that the intention is to perfoIm under the terms of the Purchase Agreement for the purchase and sale of the property. ' If you have any questions, please contact me. Very truly yours, By- ;n;p~ JDN/dcj cc: Jeffrey S. Wallis (via facsimile) Gregory S. Schoonover (via facsimile) Michael T. J. Russ (via facsimile) Daniel S. Schleck idms~I:4933S6-1I1 0291-1 i FEB-25-2002 12:55 GOLDEN VALLEY PUB WKS 7635933988 P.02 Minneapolis Park & Recreation Board February 22, 2002 Environmental Operations Scclion 3800 Bryant Avenu~ South Minneapolis. MN 55409-] 029 Jeannine Clancy, Director Golden Valley Public Works Department 7800 Golden Valley Road Golde~ Valley, MN 55427 RE: France Avenue Area repaving project near Ms. Clancy: Thank you for the opportunity to meet with you and your staff concerning the France I\venue area paving project. 1 would like to provide commenLS from myself and Ron Werner, MPRB Forestry Section regalding'the proposed pavin~ work. The Minneapolis Park 3l1d Recreation Board has been working with numerou... partners (wer the In.... 10 yeanl to improve the qual ity of runoff t(l our lakes and the quality of the lakes themselves. The information provided to US was useful and we hope that incorporation of our concerns will result in a successful . project and proteclirm of natural Tesources. The two primary issues discussed w~e the impacts of the project upon trees and the impact of the project upon water quality:. As per comments by Ron Werner, MPRB F oreSl.r)', we [eel that the placement of fencing as a tree protection barriet, along With prohibiting any off-srreet parking) proper storage of materials and . placement of excavation spoils will provide protection to the wooded buffer between France Avenue and 'lbc:odore Wirth Parkway. There could be impacts on the \tees if there arc roots gruwing underneath the road but we doubt that is a' heavy laden root zone. -k With regord to water quality issues, a eouple of important points include tbe current road configuration and runoff and the impact of the proposed road following completion of the projoct. As we:: mentioned gravel roads and aved roads are both considered impervious su aces - 0 sur aces generate FEB-25-2002 12:55 GOLDEN UALLEY PUB WKS 7635933988 comparable stonn runoff and promote little or no infiltration. Runoff curJe - numbers provided by TR-55 (SCS, 1986. Orhan Hydrology fOf Small Watersheds. 210-V I-TR-55) shows !hat gravel roads have n runoff curve number (ourve number equals aVC1'age runoff condilion or percent nmoff) comparable to paved roads: Paved roads witb curb Paved roads without curbs Gravel roads eN values 98 83-93 76-91 Based upon these runoff numbers, the water yield from the ex' ver e ro ed condition will not be significantly different Both stre~l surfac~s collect and e:xooIt comparable pollutant loads due 10 vehicular traffic and adi~ining land uses. However. gravel loads will yield a higher sediment load than paved roads due to the availabiIiiy of fme particulates m tne gravel. '1 hese tIne - panicles move readily during rain events and are transported to Wirth Lake and ilie adjacent wetland area. While the annual load for most pollutants will be the same for gravel as for paved roads, there are several water quality benefits to be derived from the conversion to ~vemen~ . . en 1 'C . ill be r uced, 2) paved roads can be swept to reduce pollutant tranSpon beiter than gravel roads, 3) the transport of sediments off.site on vehicles will be reduced, and 4) the amount of airborne dust will be reduced. This change in street surl'ac:e should provide more protection for the wettalld t:aSt of Wirth Parkway from additional sedimentation. Reduced sedimentation will allow continued pollutant removallhrough natural treatment of the runoff prior to entering the lake. Additionally, the proposed telnporary erosion. controlllleasures proposed by Golden Valley wiU protect the lake during construction. Thank you for your concern for tree protection and water quality as part of your project implementation. If you have further questions feel free to call me 6121370-4900. Sincerely, /: ' / 9L~~u~ 4i:;rle Manager. Environmental Operations cc: Ron Werner, MPRB Forestry Section Tim Brown, P .E., MPRB Planning Division P.03 TOTAL P.03 " . . . ORDINANCE NO.: 919 AN ORDINANCE AMENDING THE STILLWATER CODE, CHAPTER 21, SEe. 21-9 ENTITLED PENALTIES FOR VIOLATION OF CODE The City Council of the City of Stillwater does ordain: 1. AMENDING. Pursuant to Minn. Stat. 9609.0332, Chapter 21, Sec. 21-9, subd. 1, entitled "Petty misdemeanor" is amended to increase the maximum fine from $200.00 to $300.00. 2. AMENDING. Pursuant to Minn. Stat. 9609.034, Chapter 21, Sec. 21-9, subd. 2, entitled "Misdemeanor" is amended to increase the maximum fine from $700.00 to $1,000.00. 3. SAVING. In all other ways, the City Code remains in effect. 4. EFFECTIVE DATE. This ordinance will be in full force and effect from and after its publication according to law. Enacted by the City Council of the City of Stillwater this 2nd day of April, 2002. CITY OF STILLWATER Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director rZ--- April I, 2002 Affordable Housing Density Bonus Zoning Provision At the Council meeting of March 5th, staffwas directed to work with the purchaser and developer of the City owned lot at the corner of Orleans Street and W ashington Avenue on the sale and redesignation of the 2.83 acre parcel from Business Park to Residential. The Planning Commission will hold a public hearing on amending the comprehensive plan and zoning at their meeting of 4-8-02. Since the 3-5-02 Council meeting, plans have been submitted for development of the site with 90 units. fu order for the zoning ordinance to accommodate the proposed 90 unit affordable housing project, a density bonus of 10% of the allowed underlying zoning density is needed. (The multifamily high density zoning designation would allow 82 units, 90 are proposed.) The density bonus provision would be targeted only to multifamily affordable housing projects as defined by state or federal regulations. A density bonus provision can be viewed as a regulatory incentive to help provide affordable housing. The regUlar project review process would be followed for all other aspects of development review including site drainage. Recommendation: Decision on initiation of affordable housing density bonus zoning provISIOn. . MEMORANDUM March 28, 2002 TO: FROM: Mayor and City Council Diane Ward, City clerk{fttD SUBJECT: First reading of Ordinance No. 920 amending the Stillwater City Code, Chapter 21, Sec. 11 Entitled Election Wards/Redistricting Plans DISCUSSION: . As a result of the Legislative Redistricting the Charter Commission will hold a special meeting on Monday, April 1 to determine ward boundaries. The deadline for cities to adjust boundaries is April 30. This information is being provided to Council inform you of what is being presented to the Charter Commission and because the associated costs were not budgeted for in the 2002 budget. As you will see reviewing the attached information, the there is not a lot of time for the process. I will provide you with information Tuesday night as to which plan is recommended by the Charter Commission. The Charter Commission will hold a public hearing on their recommended plan on April 15. ACTION REQUIRED: Pass a motion approving the first reading of Ordinance No. 920 amending the Stillwater City Code, Chapter 21, Sec. 11 Entitled Election Wards . MEMORANDUM March 27, 2002 TO: Charter Commission FROM: Diane Ward, City Clerk SUBJECT: Redistricting Plans DISCUSSION: . As you are aware, the courts decided the congressional and legislative district boundaries and released the information on March 19. As a result, part of Ward 1 is in Legislative District 56 and the rest of Stillwater is in Legislative District 52. Therefore the last map reviewed by the Charter Commission is no longer valid and will have to be changed. The deadline for cities to adjust boundaries is April 30. After discussing redistricting with City Attorney Dave Magnuson, City Council will have to adopt an ordinance on Election Wards at their regular scheduled meeting on April 16; therefore I have prepared the following timeline for your review. Publication of public hearing notice: Approval of proposed map by Charter Commission: First reading of the ordinance by City Council Publication of public hearing notice with map Public hearing by Charter Commission Second reading of ordinance by City Council Notification of boundary changes to State and Washington County March 29,2002 April 1, 2002 April 2, 2002 April 3, 2002 April 15, 2002 April 16, 2002 April 18, 2002 . Ryan Smith, the City's GIS specialist, and I have developed proposed plans for your review (attached). Ryan and I will attend your meeting on Monday to assist or answer any questions you may have. Plan A Plan A shows the Ward 1 boundaries within Legislative District 56. Ward 2 and 3 boundaries had to be adjusted to compensate for the increase in Ward 1. The difference in population in Ward 1 from the other three wards is approximately 250 people. Approximate election cost implications: None Plan B Plan B incorporates the Ward 1 boundaries within the Legislative District and adds approximately 250 people presently in Ward 2 to achieve balance in all wards . . . . However, because of the legislative line the 250 people are in a different legislative district, therefore to maintain the integrity of the election process this precinct should have its own polling place in Ward 1. City hall is now located in Ward 1 which could be used for this purpose. Approximate election cost implications: $250.00 600.00 $1150.00 $2000.00 1 machine 3 voting booths 4 judges Total Plan C Plan C is the last plan reviewed by the Charter Commission with the addition of 2 precincts (one in Ward 1, and one in Ward 2). To maintain the integrity of the election process this plan should involve a new polling place in each ward City Hall is located in Ward 2 of this plan and could be used as a polling place for Ward 2, Precinct 2. Approximately 587 people would be in this precinct. I am investigating the possibility of using Our Saviors Lutheran Church on Olive Street. This facility is located in Ward 2, however it would be within the 3,000 feet requirement for polling plac~ location to allow it to serve as a polling place for Ward 1, Precinct 2. * Approximately 830 people would be in this precinct. *Prior to the redistricting Ward 2 residents voted at United Methodist Church on Myrtle and Greeley which was technically in Ward 3, but met the 3,000 foot polling place location requirement. Approximate election cost implications: 2 machines $500.00 15 voting booths $3000.00 8 judges $2300.00 Total $5850.00 I would recommend not assigning polling places until after the public hearing on April 15 to allow staff to look at options should Our Saviors Lutheran Church not be available or meet the requirements for a polling place (see attached). It should be noted that none of the associated costs with Plan B& Plan C were budgeted for in the 2002 budget. ACTION REQUIRED: Review proposed maps and based on comments adopt an Election Ward Map and descriptions. The Commission should also direct staff to publish the proposed map and hearing notice in the newspaper, the City's April newsletter, post at City Hall and on the City's web site. MINNESOTA ELECTION LAWS-2001 EDITION county auditor shall fOlWard the maps to the appropriate municipal clerks, who shall post the map in the polling place on the day ofthe state primary and the state general election. . Subd. 3. Correction to election district bonndaries. When a municipal boundary that is coterminous with a congressional, legislative, or county commissioner district boundary has changed and the affected territory contains 50 or fewer registered voters, the secretary of state may order corrections to move the affected election district boundaries so they again will be coterminous with the municipal boundary. The election district boundary change is effective 28 days after the date that the order is issued. The secretary of state shall immediately notify the municipal clerk and county auditor affected by the boundary change and the legislative coordinating commis- sion. The municipal clerk shall send a nonfolWardable notice stating the location of the polling place to every household containing a registered voter affected by the boundary change at least 25 days before the next election. History: 1991 c 349 s 35; 1993 c 208 s 3; 1997 c 147 s 27; 1999 c 132 s 18; 1999 c 237 s 2 204B.15 UNORGANIZED TERRITORY; ELECTION PRECINCTS. A county board may establish new election precincts to serve the residents of unorganized territories. The board shall designate a polling place for the new precinct that is convenient for the individuals residing in it. History: 1981 c 29 art 4 s 15; 1997 c 147 s 28 NOTES AND DECISIONS 204B.15 County board has discretion to maintain polling places in reduced unorganized territory, despite fact that only suitable polling place is within ten miles of another voting place. Op. Atty. Gen. 185A-5, August I I, 1964. 204B.16 POLLING PLACES; DESIGNATION. Subdivision I. Authority; location. The governing body of each municipality and of each county with precincts in unorganized territory shall designate by ordinance or resolution a polling place for each election precinct. Polling places must be designated and ballots must be distributed so that no one is required to go to more than one polling place to vote in a school district and municipal election held on the same day. The polling place for a precinct in a city or in a school district located in whole or in part in the metropolitan area dermed by section 473.121 shall be located within the boundaries of the precinct or within 3.000 feet of one of those bound- aries unless a single polling place is designated for a city pursuant to section 204B.14. subdivision 2. or a school district pursuant to section 205A.II. The polling place for a precinct in unorganized territory may be located outside the precinct at a place which is convenient to the voters of the precinct. If no suitable place is available within a town or within a school district located outside the metropolitan area dermed by section 473.121. then the polling place for a town or school district may be located outside the town or school district within five miles of one of the boundaries of the town or school district. Subd. I a. Notice to voters. If the location of a polling place has been changed, the governing body estab- lishing the polling place shall send to every affected household with at least one registered voter in the precinct a nonfolWardable mailed notice stating the location of the new polling place at least 25 days before the next election. The secretary of state shall prepare a sample of this notice. A notice that is returned as undeliverable must be fOlWarded immediately to the county auditor. This subdivision does not apply to a polling place location that is changed on election day under section 204B.17. Subd. 2. Repealed, 1994 c 607 s 7 Subd. 3. Designation effective until changed. The designation of a polling place pursuant to this section shall remain effective until a different polling place is designated for that precinct. No designation of a new or different polling place shall become effective less than 90 days prior to an election and no polling place changes may occur during the period between the state primary and the state general election, except that a new polling place may be designated to replace a polling place that has become unavailable for use. Subd.4. Prohibited locations. No polling place shall be designated in any place where intoxicating liquors or nonintoxicating malt beverages are served or in any adjoining room. No polling place shall be designated in any place in which substantial compliance with the requirements of this chapter cannot be attained. 49 New Language 2000 . . . . . MINNESOTA ELECTION LAWS-2001 EDITION Subd.5. Access by elderly and handicapped. Each polling place shall be accessible to and usable by elderly and physically handicapped individuals. A polling place is deemed to be accessible and usable ifit com- plies with the standards in paragraphs (a) to (t). ( a) At least one set of doors must have a minimum width of31 inches if the doors must be used to enter or leave the polling place. (b) Any curb adjacent to the main entrance to a polling place must have curb cuts or temporary ramps. Where the main entrance is not the accessible entrance, any curb adjacent to the accessible entrance must also have curb cuts or temporary ramps. (c) Where the main entrance is not the accessible entrance, a sign shall be posted at the main entrance giving directions to the accessible entrance. (d) At least one set of stairs must have a temporary handrail and ramp if stairs must be used to enter or leave the polling place. ( e) No barrier in the polling place may impede the path ofthe physically handicapped to the voting booth. (t) At least one handicapped parking space, which may be temporarily so designated by the municipality for the day of the election, must be available near the accessible entrance. The dOOlway, handrails, ramps, and handicapped parking provided pursuant to this subdivision must conform to the standards specified in the state building code for accessibility by handicapped persons. A governing body shall designate as polling places only those places which meet the standards prescribed in this subdivision unless no available place within a precinct is accessible or can be made accessible. Subd. 6. Public facilities. Every statutory city, home rule charter city, county, town, school district, and other public agency, including the University of Minnesota and other public colleges and universities, shall make their facilities, including parking, available for the holding of city, county, school district, state, and federal elections, subject to the approval ofthe local election official. A charge for the use of the facilities may be imposed in an amount that does not exceed the lowest amount charged to any public or private group. Subd. 7. Appropriate facilities. The facilities provided in accordance with subdivision 6 shall be sufficient in size to accommodate all election activities and the requirements of subdivision 5. The space must be separated from other activities within the building. The local election official may approve space in two connecting rooms for registration and balloting activities. Except in the event of an emergency making the approved space unusable, the public facility may not move the election from the space approved by the local election official without prior approval. In addition to the requirements of subdivision 5, the public facility must make remaining parking spaces not in use for regularly scheduled activities available for voters. History: 1981 c 29 art 4 s 16; 1983 c 124 s 4; 1984 c 471 s 5; 1985 c 307 s 1; 1987 c 266 art 1 s 25; 1991 c 227 s 12,13; 1991 c 349 s 36,37; 1992 c 474 s 1; 1993 c 223 s 10; 1997 c 147 s 29,30; 2000 c 467 s 16 NOTES AND DECISIONS 204B.16 Generally a precinct may contain only one polling place. Op. Atty. Gen. 183Q, September 29, 1967. In a special election within an independent school district pursuant to M.S. 123.32 (1968), more than one polling place may be established in each precinct. Op. Atty. Gen. 187A, August 2, 1968. Village election held at polling place not lawfully designated is not invalid if voters were not unreasonably inconvenienced or prevented from voting so as to affect result of election. Op. Atty. Gen. 472N, January 6, 1955. Village and town which are separate election precincts may not use one set of election judges or one set of election facilities in one room. Cp. Atty. Gen. 185A-5, August 6, 1964. Village and town may use a retractable partition in order to maintain separate voting facilities for each precinct. Op. Atty. Gen. 185A-5, February 8, 1966. Part of village hall may be used for liquor store purposes if it is completely partitioned off with separate entrance, and part of hall not used for municipal liquor store may be used for voting purposes. Op. Atty. Gen. 269C-6, January 8, 1954. 204B.17 CHANGE OF POLLING PLACE BY ELECTION JUDGES. When a designated polling place does not comply with the requirements of this chapter the election judges of that precinct, on or before the opening of the polls on election day and upon approval by the municipal clerk in municipalities or school districts or the county auditor in unorganized territory, shall procure a polling place which is as near the designated polling place as possible and which does comply with those requirements. 50 93rdST.N. 55 > 901" ~ ST.N '!? . .c;1.i>j..FALlS 1><? 82 w OAK HILL ~ ~ CT.N. ~ <{ O'E.\.l..'lIlOOO RD. Cf e e k own 5 15 ?'-"o,. \,"'" S .F-----~; ~t - ----_.; \ 11 " \ '. -" 17THSTN 15 i 6151 ; 15 ---_/ 1- --i ~Ti N N. STATE HWY. 3S ,,~ N ST.N. 67 lI~nn IInnn 'l~nn 'lnnn ?<;nn ')nnn 1~nn 1nnn c::nn Ward ~ ,Census population Census Pop. o. : Future populatio 'Future Deveation Future:;nDev. % UnAssigned o 3858 4251 3493 2935 0.00 100.00 100.00 81.48 67.70 o 3858 4251 4287 4335 -4198 -340 53 89 137 -100.00 -8.10 1. 26 2.12 3.26 2 3 4 FUTURE R ISED '1' WITH LEG LINE . Cit), of QIDlwater E. . D ~ ngmeerrng eparfmenf 2000 Census Redistricting Future Proposal Revised Future population numbers are representative of estimated population for 2006 as noted in the City of Stillwater's Comprehensive Plan. Population figures were supplied by the Community Development Director. PLAN 'A' N W~E s 0.25 Miles Ward Statistics o - UnAssigned -1 -2 D3 EJ4 '" Future Population c:~..o"... ~,. ,f . RD. 55 901" ~ Sf.N. \ 82 South Twin Lake OAK HiLl CT.N. ~~ 1;< o OE\...\'\I'l()OO FUTURE R 'SED I WITH LEG LINE - City of QmJwater E. . D ~ ngrneerrng epartmenl 2000 Census Redistricting Future Proposal Revised "' ~ 870 Sr.1y N. 64 ~! ~i wi ~I +600 ~. > .1:'- ~ \lANJ".~6- II !r _n'1~L~{} ~ ~ ::lal?"- ~!E ~ ~75z EAGLE /jI /; S CJ~~ \"~s ALNUT ~ ' ~ !f w"' wU ~~ oi} C>lQMIjI~/"'~~M91E" CII<Cl,l:' W",y .f~~""::6~~\E~ Z 80~.~'.~ ..~~ -.. ',.."'51- ~I > ~l <I '---, :i ' "-'--'~I ~I 77TH~'iN' " 3!, ~I "--f--- ?,.<- \9)-1- 15 12 Future population numbers are representative of estimated population for 2006 as noted in the City of Stillwater's Comprehensive Plan. Population figures were supplied by the Community Development Director. PLAN 'B' N W~E s 0.25 Miles 15 ~ N '!- UnAssigned 1 2 3 4 o 4064 4045 3493 2935 0.00 100.00 100.00 81.48 67.70 o 4064 4045 4287 4335 -4198 -134 -153 89 137 -100.00 -3.19 -3.64 2.12 3.26 dt:;nn ,,~ dnnn ::lfiOO ::lnnn ?t:;nn ?nnn 1fion 1nnn <:;()() - UnAssigned -1 -2 D3 r:J4 STATE HWY. 36 Goth N. ST.N. Ward Census population I Census Pop. 0 Future populatioFuture Deveation Future Dev. % o Future Population lake 93rdSl.N . . r,7>O\'f.. 1 ;(<-t--i').. FALLS FUTURE R SED RD. 55 """ ~ ST.N 82 South ~ z WITH LEG LINE Twin w lake ~ City of 8'. ~ater sr."" RD. 64 ~ Engineering Departme~ ~I +600 ~' > ~ 2000 Census ~ ~:~~T;:{;~~a:~~~ ". > C(i"--;'coti{>.i z BO~ ~i Redistricting N. ~i ~: $\ ::E ! Future Proposal >>;, ~i .y~,..", < ~\ \ .' -'---- ----~; ~; Revised '- ~!, , 15 17THSTN ,,' Future population numbers are representative of estimated population for 2006 as noted in the City of Stillwater's Comprehensive Plan. Population 15 figures were supplied by the Community Development Director. PLAN lei N W~E S 0.25 Miles z 61s1 '!\ 15 -i ~Ti N. ~ 1- "''" STATE HWY. 36 N 67 /I<:;nn . /lnnn UnAssigned Ward ~'!:ensus Population Census Pop. 0 Future populatio !Future Deveation Future Dev. % ":l<:;nn -1 ":lnnn 0 -4198 -100.00 ?c;nn -2 UnAssigned 0 0.00 ')nnn 1 4101 100.00 4101 -97 -2.31 1<:;nn bJ3 2 4101 100.00 4101 -97 -2.31 1nnn r:"" 4 3 3400 81.48 4194 -4 -0.10 0 4 2935 67.70 4335 137 3.26 Future Population . I March 28, 2002 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Ken LaBoda, Supervisors Duane Laabs, Sheila-Marie Untiedt and Jim Doriott. Also, Planner Meg McMonigal, Attorney Tom Scott and Treasurer Warren Erickson. 1. AGENDA - M/S/P Untiedt/Laabs moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Untiedt/Doriott moved to approve the 3/14/02 Stillwater town board meeting minutes as written. (4 ayes) 3. LINDE VARIANCE HEARING - Mr. and Mrs. Arnold Linde who live at 10861 Myeron Road North own an adjacent parcel of land to the east. They would like to adjust the lot line between the two parcels to give driveway access to the second parcel. M/S/P Untiedt/Laabs moved to approve the town pianners recommendation that the Linde variance be approved, based on the hardship that the property cannot be built on without access to a public roadway. It is .urther recommended that the lot line be adjusted so that the western arcel has the required 300 feet of roadway frontage to meet the Zoning Ordinance, and the eastern parcel have the remaining width, and thus only one lot would need a variance. (4 ayes) . 4. TREASURER - , 1. Checks #15690 thru #15711 were approved for payment. 2. January and February reports were given. 3. M/S/P Doriott/Untiedt moved to increase the fee for non-neutered/ non-spayed dogs to $26.00. (4 ayes) By raising the $25.00 fee to $26.00 the cost of the dog licensing program will be covered. 4. A policy is hereby established that the fee for all copies after the first ten be 5~ per copy. 5. ATTORNEY - 1. Quarry Road Resolution - M/S/P Quarry Road vacation resolution 2. A redistricting resolution will for signatures. 3. A recycling contract for 2002 will be brought to the next meeting for consideration. Untiedt/Doriott moved that the be approved. (4 ayes) be brought to the next meeting 6. PLANNER - 1. A complaint has been received regarding solid waste management and a possible feed lot situation at one of the farms in the township. The planner will look into the matter. 2. Request has been made that Meg McMonigal talk to Engineer Paul Stillwater Town Board Meeting - 3/28/02 Page Two Pearson about contacting Xcel for turning off power when working . on the tower on the Rydeen property without notice to residents. Also to reinforce the permit necessities and for Xcel to fix the road they disturbed while working on the tower. 3. The planner will look into whether there are more antennas on the Rydeen tower than allowed by the C.U.P. 7. ENGINEER- 1. Street sweeping should be scheduled. 8. CLERK- 1. Heavy metal day will be May 4. Rain date will be May 11. 2. The humidifier has been installed on the furnace. 3. Ms. Wong has returned a park member application. Two more applications are expected. 4. Forest Lake will let us borrow some extra voting booths. 5. The clerk will contact Denise Remick about doing an updated parcel map. 9. TOWN HALL ISSUES - 1. Sheila-Marie Untiedt will work with the eagle scouts to landscape the area in front of the town hall. 2. A site plan of the town hall property will be requested from Don Baker. 3. The clerk will order a Minnesota and U.S. flag with poles and stands for the inside of the town hall. . 4. The clerk will look for an overhead projector. 5. The idea of moving the dumpster to the lower parking lot was mentioned. 6. The new motion detector in the basement appears to be working. 10. ADJOURNMENT - Meeting adjourned at 9:00 p.m. Clerk Chairperson Approved . ~ . . . , 7.J..- March 18, 2002 f I ~ (g@ [gH~(gII~ iM Fred Conway 821 Eagle Ridge Lane Stillwater, Minnesota 55082 Clayton Eckles Department of Public Works City of Stillwater 216 North 4th Stillwater, Minnesota 55082 Dear Clayton: It was a pleasure conversing with you today. As I mentioned today, on the phone, I wanted to take time and inform you of the excellent job one of your workers carried out during the last snow storm. Mary, as you informed me of her name, did an excellent job in the removal of snow on our street. She is an asset to the City of Stillwater and to your team. I have lived 16 years in Stillwater and find that her attitude and performance is the basis for good living in Stillwater. In fact your entire removal team did an amazing job on our street during the past storm, in fact I was just getting ready to go out and snow blow our drive and my neighbors across the street when the snow plows went around the street. That was around 6:00 AM. It really made my morning easier. Again, Great Job and thank you. Sincerely, ~ Fred Conway Flfr "' Minnesota Pollution Control Agency March 12,2002 -. Mr. Klayton Eckles Director of Public Works City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 RE: Stillwater City Dump (AKA Myrtle Street Dump) MPCA Project Number VP 0040 No Action Determination Dear Mr. Eckles: The Minnesota Pollution Control Agency (MPCA) staff in the Voluntary Investigation and Cleanup (VIC) Unit has reviewed the documents submitted (Site Documents) for the Stillwater City Dump, located at the intersection of Myrtle Street and Eagle Path Trail in Stillwater (the . Site). This letter is in response to your request that the MPCA staff review the Site Documents and issue a No Action Determination for the Site. The city of Stillwater (City) operated the former Myrtle Street Dump from approximately 1948 until 1969. The Site reportedly received household garbage, demolition debris, junked automobiles and yard waste, and burning of waste reportedly occurred periodically. In 1969, the City stopped using the Site as a dump and started covering the refuse with city street sweepings and tree trimmings. Over the years, the City has depositing enough fill material so that the dump debris is covered with several feet of cover soil, up to ten feet in thickness. Site investigations have shown that Site soils are contaminated with volatile organic compounds (VOCs), polycyclic aromatic hydrocarbons (P AHs), metals, polychlorinated biphenyls (PCBs), and pesticides, and ground water is contaminated with VOCs and P AHs (the Identified Release). A few contaminants exceed the Tier I Soil Reference Values (SRVs), but all contaminants are below Tier II SRVs which are the applicable cleanup standards for this Site. The contaminated soil is covered with over four feet of clean soil. The VOC vinyl chloride was detected slightly above the Minnesota Health Department's Health Risk Level (HRLs) in the first round of ground water sampling, but was not detected in the second sampling event. No other compounds were detected above the HRLs in ground water. Because vinyl chloride was not confirmed in follow-up sampling, there are no drinking water . 520 Lafayette Rd. N.; St. Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 282-5332 (TTY) St. Paul . Brainerd . Detroit Lakes . Duluth · Mankato · Marshall · Rochester . Willmar; www.pca.state.mn.us Equal Opportunity Employer . Printed on recycled paper containing at least 20% fibers from paper recycled by consumers. ~ . ATTACHMENT A DISCLAIMERS STILL WATER CITY DUMP MPCA PROJECT NUMBER VP0040 1. Reservation of Authorities The MPCA Commissioner reserves the authority to take any appropriate actions with respect to any release, threatened release, or other conditions at the Site. The MPCA Commissioner also reserves the authority to take such actions if the voluntary party does not proceed in the manner described in this letter or if actions taken or omitted by the voluntary party with respect to the Site contribute to any release or threatened release, or create an imminent and substantial danger to public health and welfare. 2. No MPCA Assumption of Liability The MPCA, its Commissioner and staff do not assume any liability for any release, threatened release or other conditions at the Site or for any actions taken or omitted by the voluntary party with regard to the release, threatened release, or other conditions at the Site, whether the actions taken or omitted are in accordance with this letter or otherwise. . 3. Letter Based on.Current Information All statements, conclusions and representations in this letter are based upon information known to the MPCA Commissioner and staff at the time this letter was issued. The MPCA Commissioner and staff reserve the authority to modify or rescind any such statement, conclusion or representation and to take any appropriate action under his authority if the MPCA Commissioner or staff acquires information after issuance of this letter that provides a basis for such modification or action. 4. Disclaimer Regarding Use or Development of the Property The MPCA, its Commissioner and staff do not warrant that the Site is suitable or appropriate for any particular use. 5. Disclaimer Regarding Investigative or Response Action at the Property Nothing in this letter is intended to authorize any response action under Minn. Stat. S 115B.l?, subd. 12. . Page 1 of 1 ~ March 14, 2002 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Ken LaBoda, Supervisors David Johnson, Sheila-Marie Untiedt and Jim Doriott. Also Treasurer Warren Erickson and Police Chief Steve Nelson. . 1. AGENDA - M/S/P Untiedt/Doriott moved to adopt the agenda as amended. (3 ayes) 2. MINUTES - M/S/P Doriott/LaBoda moved to approve the 2/28/02 Stillwater town board meeting minutes as written. (3 ayes) David Johnson arrived at 7:10 p.m. 3. TREASURER - Checks #15674 thru #15689 were approved for payment. 4. STIMSON DRIVEWAY - Wayne Stimson vhose driveway goes off of 116th Street would like to do some correction on his very steep driveway so he can get his RV up to the house. Engineer Paul Pearson will be asked to review the situation and also the fire department. Any corrections would be accomplished by the owner as well as the expense would be borne by the owner. 5. HUMIDIFIER - M/S/P Untiedt/Doriott moved to approve a humidifier being installed on the town hall furnace by Springborns for the price of $275.00. (4 ayes) 6. POLICE CHIEF REPORT _ . 1. Steve Nelson talked about dog license prices. There will be more discussion about a possible raise in price. 2. Should there be a charge for granting an emergency permit for overweight vehicles when there are road restrictions in place? Steve will check how many instances occur. 7. STONEBRIDGE TRAIL COMPLAINT - Resident Pat Wallin at 10520 Stonebridge Trail (351-9698) was present to express frustration with traffic accidents by his house. After a lengthy explanation of how much the township has done to figure out what to do on that road to keep people safe, it was decided to send the engineer out there to see if anything can be done to help the situation by Mr. Wallin's house. 8. LANDSCAPING - A plan was presented from Goetz Company. Jeff Richtman is still not being responsive about his involvement. Troy Schifsky will be approached again about his interest in the landscaping project. 9. PARKING LOT PAVING - The site plan will be used to get dimensions so that bids can be made again with similar numbers. 10. ADJOURNMENT ~ Meeting adjourned at 9:15 p.m. Clerk Chairperson . Approved . . . Chair: Call To Order Agenda: Minutes: Treasurer: Attorney.:. Planner: Engineer: Clerk: Committees: :&illpk: 8:00 PM Old Business: New Business: Adjourn Notes: Stillwater Township March 28, 2002 LaBoda 7:00 p.m. Regular Meeting, Stillwater Town Hall Adopt Approve Minutes: March 14, 2002 Regular Town Board Meeting Linde Variance Hearing 1. Claims & Checks 2. Report 3. Dog License Fees 4. Copy Charges I. Quarry Road Vacation 2. Recycling Contract 1. 1. 1. Misc. 1. 1. 1. 1. Town Hall Issues · Landscaping and Irrigation · Parking Lot · Overhead Projector · Etc. DAVID JOHNSON WILL NOT BE PRESENT 03/23/2002 Pat Bantli MAR-22-2002 11:37 CITY OF OPH P.02/03 ~ 7:00 p.m. 1. 7:05 p.m. II. 7:10 p.m. III. 7:10 p.m. IV. 7:15 p.m. V. LOCATI ON : CITY OF OAK PARK HEIGHTS TUESDAY, MARCH 26, 2002 CITI COUNCIL MEETING AGENDA 7:00 P.M. Call to Order/Pledge of Allegiance/Approval of Agenda Department/Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D . Water Management Organizations E. Other Liaison/Staff reports 1. St. Croix Valley Community Backyard Compost Bin Distribution Event Reminder-April 20, 2002,9:00 a.m. -1:00 p.m. 2. Spring Clean-up Reminder -April 27, 2002,8:30 a.m. -1:00 p.m. Visitors/Public Comment Recycling Award This is an opportunity for the public to addresfl the Council with qucstionEl or concerns on issues not part of the regular agenck. (Please limit comments to 3 minutelJ in length.) Consent A~enda (Roll Call Vote) A. Approve Bills & Investments B. Approval of Cn}' Council Minutes - March 12, 2002 C. Approve Board of Review Not Being Televised D. Receive MetroEast Connections Information E. Receive McKean Square EastNSSA Request for Shared Services Agreement Update F. Set Joint City Council/Planning Commission/Staff W orksession for April1l, 2002 at 5:30 p.m. G. Approve Adding Budget Review to April 2, 2002 Council Worksession H. Receive Update on Request for TIF Services Public Hearings None RX TIME 03/22 '02 12:07 '4 . . . tin!"'\. c-c--c.."",,,,,,.:::. J...L.....) r . 7:15p.m. VI. 8:00 p.m. VII. 8:02 p.m. ....! I T Ur- Ut""'H New Business t-'.k::!.5/k::!.5 A. Schedule Joint Worksessioll Behveen Ciiy Council, Planning Commission and Parks Commission to Discuss Oakgreen Village and McKean Square Applications B. Stillwater .Area High School- Stadium Improvements C. B:mwn'g Creek I. Inb:oduclion of New Liaison 2. Second Generation Watershed Management plan Old Busine~ None VIII. Adjournment Socia! gathsring at t!ithsl' Applebsg's 01' J"seph 's Family Restaurant to /oll"w . . LOCATION: RX TIME 03/22 '02 12:07 TOTAL P.03 I'IHK-C:':::-C:I::JI::JC: 11 ; ~I::J 1..,1 1'( UI- UI-'H 1-'.01/01 " .' . .~.. . Ii CITY OF OAK PARK HEIGHTS CITY COUNCIL WORKSESSION TUESDAY, MARCH 26, 2002 6:00 P.M. I: ,~ " . . y "1, ';:-.(, ~~.:'~:~'~': .~~ :;.~;~.::; ". ~"!,' ~~'_."l' 6:00 p.m. 6:45 p.m. City Administrator Job Description Adjourn . . LOCATI ON: RX TIME 03/22 '02 12:21 TOTRL P.01 . . . l'IHt"(-C::':1-C::IaIaC:: 11; C::'( L! I '( Ur Ut-'H 1.f0C::/Ia-':> !-: ',1 ..' .,lf4 . I~ ,. ~J.:. ". . .. ~ " _ ~4.'. .... "'~;;~:', ",. ".j." '.- "'!T.. " --. '.~~~. ., .~. .:,.. CITY OF OAK PARK HEIGHTS JOINT CITY COUNCIL/PLANNING/PARKS COMMISSION WORKSESSION MONDAY, APRIL 1, 2002 6:30 P.M. 6:30 p.m. 8:30 p.m. Oakgreen Village and McKean Square Adjourn LOCATI ON : RX TIME 03/29 '02 11:57 'In,,, ~:-'.-c..t:.Jl::Jc.. ..L..L.~( '--! I I ur urn r.~/I::J-J ~~" '., .' -.... ..:. r \7.....:~ . . ; 'f~' ... CITY OF OAK PARK HEIGHTS -r or .. '", '~'''':,. : .. :'- .;, '. .,;' '>>- ~...:- ~. ~$: 'C' ., ~.. CITY COUNCIL WORKSESSION TUESDAY, APRlL 2,2002 4:00 P.M. 4:00 p.m. 5:00 p.m. 6:00 p.m. 2001 Audit Review Budget Review Adjourn . . LOCATION: RX TIME 03/29 '02 11:57 TOTAL P.03 ~ March 7, 2002 . STILLWATER AREA SCHOOLS School Board Report Budget Development Dr. Macy described budget adjustments discussed at recent Board work sessions. The Board took action to approve these actions - which add up to approximately $1,056,000 in savings n as the District continues work to develop a preliminary budget: · Eliminate the late activity buses for a budget reduction of $66,000, · Leave positions open that are vacated by resignations or attrition, for a savings of $170,300, · Charge positions to other than the General Fund where functions meet the requirements of the fund or program to be charged, for a reduction of approximately $154,00, · Reduce the supply and materials budget for a savings of about $225,000, · Eliminate funding the teacher mentorship program for 2002-2003 for a savings of about $90,000, · Reduce the Teacher-on-Special-Assignment positions for 2002-2003 (2 positions), for a savings of $176,000, · Reduce administrative staff by two positions, for a budget reduction of about $174,000, Superintendent's Report · Dr. Macy congratulated student Board members Peter Furseth and Charlie Saxler for their recent presentation to the Stillwater Rotary. Furseth and Saxler described leadership opportunities at SAHS and capably answered questions about the school. · SAHS Liz Tunheim and many fellow students were recognized for their work as members of the United Way Board of Directors. Tunheim worked to establish the Youth United Way to serve this community. .. Students on SAHS Coach Bloom's basketball team, and in particular, Allen Bush, Ben Bonestroo and Josh Matel, were recognized in a parent's letter for the significant difference these students have made to Afton-Lakeland Elementary students. . Reports, Announcements, Comments · New Heights Charter School: Mr. Tom Kearney, Principal of the New Heights Charter School, presented the annual report and reviewed the financial plan submitted to the Minnesota Department of Children, Families and Learning. He reported that: the average class size is 15; elementary enrollment is 39; secondary enrollment is 92; and that the pupil to teacher ratio is 15:1. Thirty nine percent of students receive free and reduced lunch; 32% benefit from special education services; 10% from Title I services; that 80% of the students are from District 834; 20% are from six other districts. Graduation standards implementation is progressing. · Valley Crossing Community School. Mr. Dan Parker, Assistant to the Superintendent for Finance and Operations, reported that in fiscal 2001 , Valley Crossing (Tri-district collaborative) has excess revenue over expenditures of $181,757, that the fund balance has grown from $245,262 to $280,351. The growth of the fund balance is planned for future facility needs., and that District 834 has 360 pupil units (350 actual students) attending the school (total school population 857 from the Stillwater Area Schools [834), South Washington [833] and North St. Paul- Maplewood - Oakdale [622]). · Washington School property. Mr. Parker presented a request from the City of Stillwater for the construction of an easement across the property owned by District 834 and adjacent to Washington School. The city is developing plans to make storm sewer improvements to the ravine that stretches from Lake McKusick to Mulberry Street. The City would also like to acquire the property. · SAHS bleacher construction. On March 4, 2002, the City of Oak Park Heights Planning Commission approved the Dist. 834 conditional use permit plan. The Oak Park Heights City Council will review the recommendation on March 26. Dist. 834 staff requested Board authorization to develop and advertise bids for bleachers, fieldwork, fencing and lighting. Given the time needed to acquire permits and ~ complete construction, there is concern that SAHS football games may need to rent alternative sites for fall 2002. Board Action. The Board took action to approve: . · Roof bids submitted by Rosenquist Construction Company in the amount of$205,000 to re-roof portions of Stillwater Junior High School, Afton-Lakeland and Lily Lake elementary schools. · The proposal to contract special education services to East Metro Integration District 6067. · Budget adjustments totally about $1.5 million (see top of this report). · Development of specifications and to let bids for bleachers, lights, fencing at SAHS. This action allows continuation of the work necessary to complete construction in a timely and cost-effective manner, Gifts and Donations The Board accepted the following gifts and donations with thanks: · Anonymous Donations to Afton-Lakeland Elementary: $100 to "Pennies for Books" for the Library and $3,000 to the Foreign Language Curriculum; · $2,000 to Withrow Elementary K-6 Reading Program from the Withrow Education Association Sixteen (16) school patrol vests from Mr. and Mrs. Gary Bagaas to Oak Park Elementary Personnel: Budke, Jennifer, 3-5 year Statutory Leave-Deny, Elementary Reading Teacher .2 FTE, Lake Elmo Elementary School, (Previously on a .2 FTE Parental Leave Total .4 FTE), 2002-2003 School Year; Loglein, Heidi, Parental Leave 1 year-Approve, 3-5 year Statutory Leave-Deny, School Psychologist .6 FTE, Rutherford Elementary School, 2002-2003 School Year; Moore, Michael, Extension of Special Leave-Deny, Elementary Teacher 1.0 FTE, Lily Lake Elementary School, (Previously on a 1.0 FTE Special Leave), 2002-2003 School Year; Sperle, Patricia, Reduced contract from 1.0 FTE to .6 FTE-Deny, Math Teacher .6 FTE, Stillwater Junior High School, (Previously on a .4 FTE Special Leave), 2002-2003 School Year; Thielke, Kari, Extension of Parental Leave-Deny, Elementary Reading Teacher.5 FTE, Lake Elmo Elementary School, (Previously on a ,5 FTE Parental Leave), 2002-2003 School Year; Webb, Julie, Extension of Statutory Leave-Deny, School Counselor 1.0 FTE, Stillwater Area High School, (Previously on a 3 year Statutory Leave), 2002-2003 School Year; Woods, Christina, Special Leave 1 year-Approve, 3-5 year . Statutory Leave-Deny, Elementary Teacher 1.0 FTE, Rutherford Elementary School, 2002-2003 School Year . ,- Diane Ward From: ~ent: "'-0: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, March 21,20022:41 PM Wally Abrahamson Washington County Board Agenda Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda March 26, 2002, 9:00 a.m. 1. 9:00 - Roll Call 9:00 - Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any item on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 eervices Amendment - Public Hearing * Office of Administration * Robert Lockyear, Administrative Director to the Washington County Comprehensive Plan * 2015 5. 9:30 - Public Health and Environment * Cindy Weckwerth, Program Manager LCMR Grant * Study the Sustainability of Aquifers in the Afton/Woodbury Area 6. 9:40 - Transportation and Physical Development * Don Wisniewski, Director 2002 Construction on CSAH 13 in Lake Elmo and Oakdale 7. 9:55 - Assessment, Taxpayer Services & Elections * Tom Ferber, Division Manager Congressional and Legislative Redistricting Plan 8. 10:05 - General Administration * Jim Schug, County Administrator A. Policies for First Time Homebuyer Assistance Program for County Residents B. Legislative Update 9. 10:20 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. ~o. Board Correspondence 11. 10:40 - Adjourn 1 " ************************************************************************************ Meeting Notices March 25 - Library Board 6:30 p,m., 1010 Heron Avenue North * Oakdale . March 26 - South Washington Watershed Interviews 8:10 a.m., Washington County Government Center March 26 - Planning Advisory Committee 7:00 p.m., Washington County Government Center March 27 - Mosquito Control Committee 9:00 a.m., 2099 University Avenue West * St. Paul March 27 - Regional Solid Waste Management Coordinating Board 10:30 a.m., 2099 University Avenue West * St. Paul March 28 Community Corrections Advisory Board 7:30 a.m., Washington County Government Center * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washington County Board of Commissioners Consent Calendar * March 26, 2002 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: . Administration A. Approval of the March 12 and 19, 2002 Board Meeting minutes. Court Services B. Approval to renew purchase of service agreements with East Communities Family Services, Forest Lake Youth Service Bureau, White Bear Lake Community Counseling Center, and Youth Service Bureau, Inc. Human Resources, Employee Safety & Risk Management C. Approval to modify Section 15 of the County Personnel Rules and regulations, Section 15, C.1. (Vacation Leave) Information Services D. Approval to purchase computer hardware to provide additional storage capacity to AS/400 server. Transportation & Physical Development E. Approval of resolution, execute Traffic Control Signal Agreement No. 82963M with the Minnesota Department of Transportation, Newport and the County for a new traffic signal system being built at the new intersection of TH 61 freeway ramps and Glen Road. F. Approval of resolution, final payment to Parkos Construction Company in the amount of $10,051.20 for contact station at Lake Elmo Park Reserve. G. Approval of resolution terminating Agreement No. 2 between Washington County and the . City of Hugo for uniform street naming and numbering system in Hugo. 2 Pat Raddatz, Administrative Assistant Washington County _hone: (651) 430-6014 -mail: pat.raddatz@co.washington.mn.us . . 3 Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday. March 28, 2002 11 :32 AM Wally Abrahamson Washington County Board Agenda - 4/2/02 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda April 2, 2002, 9:00 a.m. 1. 9:00 - Roll Call 9:00 - Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any issue that is on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative.' The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Public Hearing * Office of Administration * Martina Johntz, Associate Planner .. Community Development Block Grant Projects 5. 9:25 - Valley Branch Watershed District * John Hanson, Engineer, VBWD Plans to Deal with the High Water in Lakes Within the District 6. 9:45 - Transportation and Physical Development * Sandy Cullen, Transportation Manager Hinton Avenue/Tower Drive Connection Project 7. 10:00 - General Administration * Jim Schug, County Administrator A. Appointment of County Engineer B. Legislative Update 8. 10:20 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence 10. 10:40 - Adjourn 11.10:45 to 11:45 Board Workshop with Transportation & Physical Development (Survey & La. Mgmt) Discuss Township Responses to Zoning Issues 1 ~ ************************************************************************************ Meeting Notices Reminder: No Board Meeting on April 30, 2002 * 5th Tuesday -eAPril 3 - Metropolitan LRT Joint Powers Board 8:30 a.m., 2099 University Avenue West * St. Paul April 3 - Plat Commission 9:30 a.m., Washington County Government Center April 3 - Metropolitan 911 Board Executive Committee 10:30 a.m., 2099 University Avenue West * St, Paul April 4 - Metropolitan Energy Task Force 9:00 a.m., 125 Charles Avenue * St. Paul April 4 - Internal Audit Advisory Committee 4:00 p.m., Washington County Government Center * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washington County Board of Commissioners Consent Calendar * April 2, 2002 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration 4IIl. Approval to District Board reappoint Jack Lavold, Cottage Grove, to the South Washington Watershed of Manager to a second term expiring May 1, 2005. Assessment, Taxpayer Services & Elections B. Approval to renew off sale 3.2 percent malt liquor license for Meister, Bar & Grill of Scandia, Inc. for the period April 1, 2002 through March 31, 2003. C. Approval to renew on sale and Sunday liquor license for Outing Lodge at Pint Point, Inc. for the period April 1, 2002 through March 31, 2003. Community Services D. Approval of the 2002-03 contract with Opportunity Services, Inc. for day training and habilitation services for persons with developmental disabilities. E. Approval of contract with Washington County Housing and Redevelopment Authority for the services of the Housing Coordinator position. F. Approval to accept a memorial cash donation to the Adult Services Unit in the amount of $300.00. G. Approval of the Tree Trust contract to provide employment and training services for Summer Youth Program Services for the period April 2, 2002 through September 30, 2002. H. Approval of amendment number 2 to School to Work grant contracts that extends the end date from March 31, 2002 to December 31, 2002. 1IIJUbliC Health & Environment I. Approval to enter into an agreement with Emmons and Olivier Resources in the amount of $169,680 to provide consulting services to implement the Board of Water and Soil Resources 2 Challenge Grant to study groundwater and surface water systems in Northern Washi~gtdn County. :r' I .~. . J. Approval of resolution to enter into Sub-Grant agreement for public assistance (infrastructure) program with the Minnesota Department of Public Safety, Division of Emergency Management and authorization for the County Board Chair andCdun~~, A~i~istr~s...~ to execute the agreement in the amount of $18,492.17. . i"; . <', Recorder K. Approval of plat of Pinecrdft, Bay town Township. Sheriff*s Office L. Approval of resolution recognizing the Public Safety Dispatchers in Washington County in honor of Public Safety Telecommunications Week. :r. M. Approval to execute the annual Boat and Water Safety Enforcement agr~ement with the Department of Natural Resources. Transportation & Physical Development N. Approval to accept a conservation easement for Outlot A, Outlot B Pinecroft plat. and [Outlot D of the r; "~I ,I .'A Aspryalt, Inc. in the O. Approval and execution of Supplemental Agreement No. 1 with Tower amount of $27,301.56 for 2001 overlay projects. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us :,~ ii' (ii ~rf PI .i.it Ii . "..: ~' .,~jt .,/~ " , "j ;i. f ~! ~ it.' , i .~ 3