HomeMy WebLinkAbout2005-06-21 CC Packet
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-11
Council Chambers, 216 North Fourth Street
June 21, 2005
SPECIAL MEETING
REGULAR MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Discussion of Development Impact Fees
2. Discussion of Sewer and Water connection requirements
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE - Observance of 4th of July
APPROVAL OF MINUTES - Possible approval of June 7,2 5 recessed and regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENPATI
1. Proposal from the Chamber of Commerce
.PEN FORUM
The Open Forum is a portion of the Council
the meeting agenda. The Council may tak tion
to staff regarding investigation of the concem8
to ad ress Council on subjects which are not a part of
reply at the time of the statement or may give direction
STAFF REPORTS
1. Police Chief
2. Fire Chief
Update on
Lumberjack Days
3. City Clerk
4. Director of Admi
Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. Finance Director
9. City Administrator
CONSENT AGENDA*
1. Resolution 2005...135, directing payment of bills
2. Resolution 2005-136, Approving regular, full-time employment of Sharon Harrison as Finance Director
3. Possible approval gf special event and closure of street - Christine Herman & Robert Knapp
4. Acceptancebf Board of Water Commissioner's Financial Statement for period ending December 31,
2004
5. Possibleapprova ermit to sell 3.2 malt liquor - Ball Tournament - July 22 - 24,2005
6. Resqlution2005-137, Resolution Designating the National Incident Management System (NIMS) as
the ba r all Incident Management in the City of Stillwater
7. Possible proval of use of Veterans Memorial & Riverview Parking Lot - Veterans Memorial- July 24,
2005.
8. Possible approval of installation of banner - St. Michael's Church - Merry Mall - October 21 -
. November 13, 2005
9. Possible approval to purchase security camera - St. Croix Valley Recreation Center
10. Resolution 2005-138, approval of Change Order #1 for the 2005 Street Improvement Project (Project
2005-02)
11. Possible approval for Fireworks Permit - Cub Foods (outside sales - approved by PC)
12. Possible approval of Special Event - Neighborhood parade/picnic - closure of street - North 3rd
Street Neighborhood
PUBLIC HEARINGS
UNFINISHED BUSINESS .
1. Possible second reading of Ordinance No. 960, relating to 2:00 a.m. closing on Sunday night/Monday
morning (available Tuesday).
2. Discussion on the fence requirement for pools
3. Possible approval of Findings of Fact for the application of Jon & Danette Mulack Case No. V/05-17
(Resolution)
4. Possible approval of Findings of Fact for he application of Anthony Kerschbaum, Case No. V/05-11
(Resolution)
NEW BUSINESS
1. Possible first reading of ordinance amending the City Code relating to fees stated in the City Code.
2. Possible appointment to Board of Water Commissioners (Resolution)
3. Possible approval to apply for Assistance to Firefighters Grant Program (Resolution)
4. Discussion on McKusick lane Conditional and Potential Management Actions
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continu~d)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be by the City Council and will be enacted by on.
motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in
which event, the items will be removed from the agenda and considered separately.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-11
Council Chambers, 216 North Fourth Street
June 21, 2005
SPECIAL MEETING
REGULAR MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Discussion of Development Impact Fees
2. Discussion of Sewer and Water connection requirements
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE - Observance of 4th of July
APPROVAL OF MINUTES - Possible approval of June 7,2005 recessed and regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Proposal from the Chamber of Commerce
.PEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1. Police Chief
2. Fire Chief
Update on
Lumberjack Days
3. City Clerk
4. Director of Admin
5. Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. Finance Director
9. City Administrator
CONSENT AGENDA*
1. Resolution 2005-135, directing payment of bills
2. Resolution 2005-136, Approving regular, full-time employment of Sharon Harrison as Finance Director
3. Possible approval of special event and closure of street - Christine Herman & Robert Knapp
4. Acceptance of Board of Water Commissioner's Financial Statement for period ending December 31,
2004
5. Possible approval of permit to sell 3.2 malt liquor - Ball Tournament - July 22 - 24,2005
6. Resolution 2005-137, Resolution Designating the National Incident Management System (NIMS) as
the basis for all Incident Management in the City of Stillwater
7. Possible approval of use of Veterans Memorial & Riverview Parking Lot - Veterans Memorial- July 24,
2005.
8. Possible approval of installation of banner - St. Michael's Church - Merry Mall - October 21 -
. November 13, 2005
9. Possible approval to purchase security camera - St. Croix Valley Recreation Center
10. Resolution 2005-138, approval of Change Order #1 for the 2005 Street Improvement Project (Project
2005-02)
11. Possible approval for Fireworks Permit - Cub Foods (outside sales - approved by PC)
PUBLIC HEARINGS
UNFINISHED BUSINESS
1. Possible second reading of Ordinance No. 960, relating to 2:00 a.m. closing on Sunday night/Monday.
morning (available Tuesday).
2. Discussion on the fence requirement for pools
3. Possible approval of Findings of Fact for the application of Jon & Danette Mulack Case No. V/05-17
(Resolution)
4. Possible approval of Findings of Fact for he application of Anthony Kerschbaum, Case No. V/05-11
(Resolution)
NEW BUSINESS
1. Possible first reading of ordinance amending the City Code relating to fees stated in the City Code.
2. Possible appointment to Board of Water Commissioners (Resolution)
3. Possible approval to apply for Assistance to Firefighters Grant Program (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be ine the City Council and will be enacted by one
motion. There will be no separate discussion on these items Unless q Council Member or citizen so requests, in
which event, the items will be removed from the conseq\pgendGlaqd considered separately.
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MEMORANDUM
TO:
Mayor and City Council
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Klayton Eckles, Director of Public Works ~
FROM:
DATE:
June 17,2005
SUBJECT:
Expansion Area Transportation Cost Recovery Options
DISCUSSION
The City Council recently discussed the potential of significant shortfalls in transportation funding
that could result due to our expansion area. As part ofthe Boutwell area transportation study we
identified a number of potential traffic problems and possible solutions. This study did not identify
any potential funding sources to complete these improvements. As a result, staff began an
investigation into the magnitude of potential funding shortfalls.
In reviewing the potential funding impacts, it became necessary to identify specific roadway
improvement projects that are necessary to deal with expansion area traffic. Much of the funding
associated with collector street systems comes from our municipal state aid program. Since the state
aid program also funds improvement projects in existing Stillwater or what we'll call the "old town"
for discussion, we also identified potential or upcoming state aid projects in that area. As shown on
Table I between 2005 and 2012 we anticipate approximately $8.85 million of improvements that
have some relation or association with the expansion area. The table further goes on to identify the
approximate proportion of those projects that is specifically related to development impacts or
development traffic volume increases. The sum total between 2005 and 2012 of development
related transportation costs amounts to $6.9 million.
The Stillwater municipal state aid fund increases at a rate of about $300,000 to $350,000 a year.
This money can only be spent on approved state aid projects. One of the requirements of a state aid
project is that the project must involve a municipal state aid designated street or county designated
state aid street. At the start of 2005, the City state aid fund balance was approximately $1.3 million.
As shown on Table 2, even if we only use state aid fund money on "old town" state aid street
projects, the MSA fund balance will eventually be exhausted. Therefore the conclusion is that we
have about a $6.9 million deficient due to expansion area transportation costs.
In May, city staff presented a proposal to City Council of a possible option that could yield
additional funding sources. This option entailed spreading the extraordinary transportation expenses
associated with the expansion area in a uniform way across the development area. As result, City
Council directed staff to look at other options and explore this option further.
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Since the Council workshop, city staff met with members of the development community.
Specifically, we invited the Builders Association of the Twin Cities (BATC), a representative from
US Homes as well as legal council for the BA TC. In the meeting, the BA TC representatives made it
clear the following points.
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1. BATC is not opposed to funding programs designed to capture transportation expenses
associated with development.
2. Any such program must raise revenues strictly for the purpose of transportation related costs
associated with new development. The passing on of dubious transportation costs would be
rigorously challenged.
3. The development community is willing to participate as long as any program created is fair
and consistent.
4. Providing as much lead-time as possible is important to developers in preparing their
financial plans.
The BATC also suggested we talk with the City of Maple Grove that has developed a successful
program which has been well received by the development community and BA TC. Overall, it was
clear that BA TC thought our concept had merit.
FUNDING OPTIONS
In an effort to give the City Council more options to consider in the way of meeting our expansion .
area transportation needs, city staff developed the following list.
Option 1: Use current methods to finance projects.
We currently charge developers for direct costs of street improvements related to development.
Using this technique some developers would pay more than others depending on their proximity
to the road improvements. For instance, the Bruggeman property would be adjacent to the Neal
Avenue expansion as well as Boutwell Road improvements and therefore would pay about
$400,000. By comparison when the Settler's Glen developers agreement was completed the City
required approximately $250,000 in road improvements to be made against that development for
Boutwell Road enhancements. Using this approach we could expect to raise approximately $2.8
million in revenue.
The result of this method would be a shortfall of approximately $4.1 million. Municipal State
Aid could be used for the shortfall but it would mean delays of up to 14 years for some of these
projects. It would also likely result in delays on improvements to the existing old town street
projects. Also since the MSA fund balance analysis (Table 2) was not carried out beyond 2012,
additional state aid projects not on the list would likely surface and yield additional delays. The
big downside to this option is that it does not treat developers consistently and certainly yields a
shortfall in our funding.
Option 2: Use new statutory authority to assess Township properties
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Just this session, the State Legislature granted authority to cities to enable assessments made
against township properties. These assessments would then be immediately deferred against
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township properties until such time as those properties come into the city. Any such project still
relies on the 429-process meaning that the project would need to provide a direct measurable
benefit. With this we coulc! recoup some costs from properties via an assessment. But the
challenge would that it requires public hearings. Also from the property owners prospective, a
"benefit" is not immediately obvious. We did directly assess folks on 62nd Street but only for a
small amount and it was hot issue for the residents. For the most optimistic case the option
might yield $400,000.
Option 3: Raise general revenues through taxes
We currently spend $1.1 million per year onnon-MSA street improvement projects. Ifwe were
to significantly raise our tax revenues dedicated to improvements, we could fund more street
projects including those projected projects in the expansion area. We would need an additional
$300,000 to $700,000 per year for the next 6-10 years depending on how long we are willing to
delay some of these projects.
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Alternatively or in an addition, we could reduce the level of our annual street improvement
project. In order to remain revenue neutral, we'd need to reduce our annual project by two times
the amount we wish to dedicate towards expansion area improvements. This is because we
currently assess approximately 50% of our improvement costs. So in order to get $300,000 to
$700,00 a year additional, we would need to reduce our current street improvement program
between $600,000 and the entire $1.1 million we currently dedicate.
Option 4: Implement a transportation area fund
This is similar to the plan presented at the workshop. Under this approach all ofthe costs
associated with providing transportation improvements to serve the expansion area would be
aggregated. Then these costs would be split amongst all expansion area properties on a
consistent basis. The advantage is that developers will not be paying a premium if they're
immediately adjacent to a transportation facility or getting a break if they are not. The general
logic in this approach is that the transportation improvement benefits are needed in order to
allow expansion development to occur.
As shown on Table #3 the maximum development area is 360 additional acres. The probable
additional development area is 327 acres. The 33 acre difference is caused by the fact that there
are several properties that will be very difficult to develop and therefore may never do so. Also,
it is possible that some of the properties are developed later than anticipated resulting in
financing challenges.
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Of the 327 acres, 72 of it are commercial and 255 are residential. Although both land use types
are part of the overall transportation expansion area plan, they have different levels of impact.
An acre of commercial property contributes 3 to 4 times more traffic load compared to an acre of
residential. Therefore, it is recommended that this approach use a 3.5 multiplier for commercial
property. Using this approach if we take the entire $6.9 million and divide it by the acreage of
residential and acres of commercial with the multiplier the result would be charges of $13,600
per acre for residential and $47,633 per acre for commercial.
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In our initial concept presented to the City Council, we had presented numbers of about $13,000 per
acre. Under option 4 presented above, the rate for residential is about the same but the rate for
commercial has gone up significantly. This was necessary because based on discussion with the
BA IC we refined some of our costs as well as the ratio that's related to development yielding a
higher overall transportation shortfall.
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'VHAT ABOUT RIGHT-OF-WAY COSTS?
In discussing the concept of option 4 with the City of Maple Grove, the City Engineer explained to
me that Maple Grove also charges for right-of-way acquisition. In other words, all developers share
in the cost of acquiring right-of-way for streets. Maple Grove has determined approximately how
much right-of-way will be needed in the area. Developers then pay for the true costs of this right-of-
way at market rate or are given a significant credit for their dedication. This way developers that are
immediately adjacent to collector streets are not unduly impacted without compensation. Also,
developers that are not adjacent help pay for the cost of acquiring the right-of-way that's necessary.
After computing the total cost of all this right-of-way, Maple Grove splits that total cost evenly
amongst all the development acres yielding a cost per acre to developers. This cost is in addition to
the transportation expenses.
WHA T ARE OTHER CITIES DOING?
Since the last meeting staff has also spoken with a number of communities. We found that there are .
quite a number of communities that use option 1. However this option is also hit or miss and
obviously can result in shortfalls and inconsistencies. We also spoke at length with Woodbury and
Maple Grove. Both these communities have successful programs that recoup costs associated with
transportation within their expansion areas. The following chart shows the comparison of all of the
development related costs that are comparable to Stillwater.
City Transportation Right-of-way Storm Sewer Total
Fee Fees Char es
Woodbury $17,000 N/A $20,000 $37,000
Maple Grove $15,500 $19,000 $0 $36,500
(Residential)
Maple Grove
(Commercial
Stillwater $13,600 $3,000 $8,000 $24,300
(Residential)
Stillwater $47,633 $27,500* $16,000 $89,900
( Commercial)
*Note: Since all of the commercial property is one owner (Bergman) and the owner will likely dedicate the right-of-way
for the Curve Crest Blvd extension the cost would all be a wash and therefore this number would be zero unless .
the owner doesn't cooperate on the dedication.
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TRANSPORTATION ASSESSMENTS
In the case of Maple Grove, that city actually assesses all of the cost of development against the
developer. So Maple Grove installs utilities, completes the street grading, installs the streets and
storm sewer, acquires the right-of-way and then all ofthese costs are paid for using city bonds
and then assessments are levied against the developer. Maple Grove indicates that most of the
larger developer organizations pay the assessments offrather than allow them to be certified;
however it may be tool that would be useful for some smaller developers in the Stillwater area.
It's an idea that would require some careful consideration as part of our development agreement
and would likely result in a 429 process but it's something Council may wish to explore.
SUMMARY
In summary, the City Council has a number of options to choose from. Unfortunately it would
be very difficult or impossible under the current statues to do an area wide transportation, utility
or assessment to existing property owners. Therefore, the City Council really has options
ranging from doing nothing and continuing under the current methodology to enacting a very
proactive and aggressive transportation area funding program. Indications from the developing
community suggest that developers are most concerned about long-term delays to their projects.
Second on their mind is if they are being treated fairly and consistently in relation to other
developers within the community. It also appears that as long as developers are aware ofthe
costs at the front end they are then able to pass these costs into their overall development
scheme. If the City Council desires to implement any of the additional strategies, it is
recommended that we do so as quick as possible as large developments are waiting in the wings
and having this in place as early as possible would allow developers to factor in whatever we
determine we will do.
RECOMMENDATION
City staffrecommends that City Council consider some of the transportation issues that will soon
arise in our expansion area and consider developing a funding strategy to address some of these
issues. If Council wishes to implement a transportation area fund, it could be accomplished by
directing staff to develop the necessary policy and accompanying resolutions.
Table 1
Table 2
Table 3
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Development Related Costs
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% Dvlpmt Dvlpmt
Year Project Cost Related Charge
2005 Boutwell (12 to Newberry) $750,000 100% $750,000
2005 Deerpath $300,000 50% $150,000
2006 Boutwell (Newberry to Creekside) $500,000 100% $500,000
2006 Eagleridge Trail $1,000,000 20% $200,000
2007 Manning (36 to 12) $200,000 100% $200,000
2008 Boutwell (Creekside to CR15) $1,250,000 100% $1,250,000
2008 Neal Ave (12 to Boutwell) $500,000 100% $500,000
2008 Neal Ave (McKusick to 96) $500,000 100% $500,000
2009 Curve Crest extension $1,400,000 100% $1,400,000
2009 Oak Glen Trail $500,000 10% $50,000
2010 Neal Ave (Boutwell to McKusick $800,000 50% $400,000
2010 Manning (12 to 96) $200,000 100% $200,000
2010 McKusick Trail extension $100,000 100% $100,000
2011 Brick Street $300,000 50% $150,000
2012 Ped Crossing at 12 & Long Lake $400,000 100% $400,000
2012 Traffic calming (Maryknoll/Northland) $200,000 75% $150,000
$6,900,000
MSA Fund Balance (If used only for "old city" projects)
Cost less
Year Project Assesmts Balance
2005 Pine & Myrtle $400,000 $900,000
2007 Wilkins & Washington $800,000 $700,000
2009 Greeley & Oak Glen Trail $1,200,000 $100,000
2011 Pine & Curve Crest $800,000 -$100,000
2012 4th Street $400,000 -$200,000
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Expansion/Development
Maximum Probable
Development Acres Acres
Bergman 73 73
Gadient 29 29
Bruggeman 18 18
Palmer 120 120
CR 15/12 12 12
Bruggeman 2 10 10
Heifert 15 15
Settlers 11 10 10
Settlers 12 15 5
Settlers 9, 10 8 0
McKenzie ++ 15 15
Boutwell/CR15 15 10
Misc 20 10
360 327
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MEMORANDUM
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TO: Mayor & Council
FROM: City Administrator Ifansen
SUBJECT: Sewer & Water Connections - Minimum Fees
DATE: May 25, 2005
The North Hill Project was not done until the year 2004 for many good reasons.
Conditions in the area were difficult because of bedrock, steep slopes and an existing
housing stock. The housing stock presented problems both because of its value and its
placement on small lots and on awkward places. Extraordinary expenses working under
these conditions was an inhibiting factor as well.
Modem day changes in the area only added to the difficulties. New high-end homes were
built on previously undevelopable property. These homes were high in value with
modem, up-to-date and onsite septic systems and wells. This added another disparity to
the difficult mix.
. This difficult choice for the City Council can best be described as a tension existing
between the need to pay for infrastructure and the desire to treat property owners in a fair
and just manner. This Memorandum is intended to frame the issues for the City
Council's consideration.
On September 7,2004 the City Council adopted two ordinances amending the City Code.
Ordinance #946 requires immediate connections to City water services if connected to the
City sewer system or upon sale or transfer of title to the property (copy enclosed).
Ordinance #947 requires connection to sewer upon completion of construction of a
system in the adjacent right-of-way and offers that a variance to immediate hookup can
be granted by council subject to a sewer surcharge being imposed.
The matter was brought to council's attention at the March 1, 2005 council meeting when
Public Works Director Eckles sought direction regarding notice of the connection
requirements and imposition of surcharges. Primarily due to the rather large assessments
being levied in the North Hill Area, it became apparent that council wanted a softer
approach.
The reasons favoring connection are as follows:
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· The public has a large investment in sewer and water infrastructure. Ifunused, it
is wasted.
· All sewer and water infrastructures require ongoing maintenance that is paid for
by rate charges. Those not connected to the system are not paying quarterly fees.
Costs are being subsidized by the rest of the community. Currently six homes are
connected to sewer but not the water system. They are being billed a minimum
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charge and avoiding normal charges. These fees are substantial for all residents.
Based upon new charges from the met council and the financial operation of the
se\ver fund, it appears these rates will need to be increased even higher.
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· Project design requires connection in some areas in order to function properly.
For instance, in the Hazel Court area if only one property owner voluntarily
connects to the sewer system it will likely not function because of low water flow
over 1400' of sanitary sewer line. In addition, there are several dead end water
mains in the area. Limited connections will lead to poor water quality for those
that do connect.
The reasons for a minimum charge for a non-connection are varied. Experience has
shown that unless there is a "carrot or stick" approach people will not go through the
expense to connect and pay quarterly charges. In addition, once any council established
deadline is reached the City would have to get a court order to require connection. This
would likely be quite difficult and unpleasant at best. Imposing a minimum charge
seems like a better method.
In order to soften the impact ofrequiring connection or minimum charges, staff
recommends the following:
· By prior action, the City Council has allowed other residents until 2010 to
connect. It is recommended that we keep the 2010 requirement in place. This
will allow 5 additional years for people to plan on costs.
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· Ordinance #947 offers a variance to immediate hookup, but does provide for a
surcharge. It is recommended the variance provision stay in place. For hardships
the council could delay or waive the surcharge provision.
· For those with extreme hardship the City could offer a low interest loan for
financing the connections. It is recommended that up to $100,000 of City sewer
funds be set aside for this purpose to be used for the worst hardships. The loans
would be secured by a note obligating the owner to a personal promise to pay and
delinquent payment could be spread on the property taxes by special assessment
over a period of years.
In discussing a minimum charge, the council should consider the following:
Our average quarterly billing for sewer in Stillwater is $74.00 per quarter. Our minimum
billing is $39.00 per quarter. It is recommended that charging the minimum billing of
$39.00 (equals $13.00 per month) as a minimum charge for non-connection is not out of
line and should not cause a hardship. It is however enough money to capture ones
attention and is likely high enough to compel most to eventually connect. Council could
set the minimum charge at a lower rate if it should so choose. It is recommended that the
implementation of a minimum charge be the very last step in the process and
implemented only after all other options are exhausted.
RECOMMENDA TION
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Council decision on connection requirement and minimum fee so that existing ordinance
can be amended if necessary.
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ORDINANCE NO. 946
AN ORDINANCE AMENDING THE STILL \VATER CITY CODE
CHAPTER 28, WATER DEPARTl\IENT
The City Council of the City of Stillwater does ordain:
AivlENDING A new provision of the Stilhvater City Code, Section 28~2.
Subdivision 16 is hereby enacted that \\'111 read as follows:
"Jmmediate Connection Required. Any building within the city which has
available to it city water services must be connected to the city water
system if and when they connect to the city sewer system, or upon a sale
or transfer of title to the property. Any new building built within the city
which is on property that has city water service available must have its
plumbing facilities connected to the water system upon construction."
2. SA VING--, In all other ways, the City Code remains in effect.
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EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law.
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Enacted by the City Council of the City of Stillwater this _L day of 44f/C~, 2004.
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CITY OF STILL\VATER
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Attest:
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Diane F. Ward, City Clerk
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ORDIN.c\NCE NO. 947
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AN ORDINANCE AMENDING THE STILL 'VA TER CITY CODE
CHAPTER 29
The City Council of the City of Stillwater does ordain:
1. AMENDING. Stillwater City Code, Section 29-3, is hereby amended by adding a ne\\
subdivision (17) that will read as follows:
"(17) The completion of construction and the placing 1/1 servIce of a
public sanitary sewer system in the right-of-way adjacent to a
building used for human occupancy, employment or recreation."
2. AMENDING. Stillwater City Code, Section 29--4, Subd. 2(a) is hereby amended by
adding an additional paragraph that will read as follows:
"(a) If a variance to immediate hook up is granted by the city engineer
or city council, a sewer surcharge shall be imposed on the property
in an amount set by the city council from time to time by
resolution."
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3. SA VTNG. In all other ways, the City Code remains in effect.
4. EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law.
Enacted by the City Council of the City of Stillwater this 1i~day of dept. ,2004.
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CITY OF STILL\VATER
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Attest:
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Diane F. Ward, City Clerk
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-11
June 7, 2005
REGULAR MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
ROLL CALL
Present: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Absent: None
Staff present:
City Attorney Magnuson
Fire Chief Glaser
Police Chief Dauffenbach
Community Development Director Russell
Public Works Director Eckles
Director of Administration Knauss
City Clerk Ward
OTHER BUSINESS
. Library Project Update
Bill Hickey, president of the Library Board of Trustees, gave a brief update regarding the
library project. He informed the Council that the Board had parted ways with its
previously selected project construction management firm, McGough, and was in the
final stages of negotiating an agreement with a new firm. He noted the move from the
existing building is nearly complete and services at the temporary location should begin
later in the week. There was a question about whether the change in firms would delay
the construction start. Mr. Hickey responded there would be about a month delay, but it
is still anticipated the project will be completed by the middle of summer 2006. Mr.
Milbrandt said he had talked with McGough representatives and the parting was an
amicable one.
S1. Croix Valley Community Center Update
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Paula Laidig of Independent School District 834 and David Rodriguez, YMCA
representative, gave a Power Point presentation regarding efforts to construct a
community center to serve the St. Croix Valley area. The center would be an integrated
family center designed to meet educational, recreational and wellness needs of the
family, child and community. The program would be a public/private partnership
designed to address gaps in services, provide accessibility for all families and eliminate
duplication of services. Some of the project partners include Stillwater Area Schools, St.
Croix Area United Way, Andersen Corp., Greater S1. Paul Area YMCA and a number of
local municipalities. The planning team, which includes representation of all project
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City Council Meeting - 05-11
June 7, 2005
partners, has raised $22,000 and is seeking matching funds in order to hire a project .
coordinator; the goal is to have the coordinator on board by this fall.
Council member Milbrandt asked about a possible target date for a decision on whether
to proceed with the project. Mr. Rodriguez responded that would be determined after a
coordinator is hired and feasibility study and exploration of funding potential is
completed. Councilmember Junker asked whether any type of community survey is
planned. Ms. Laidig said a survey is planned; that will be a responsibility of the project
coordinator. Council member Harycki asked about the possible size of the site/structure.
Ms. Laidig said the site likely would be around 10 acres in size, with a structure 75,000-
100,000 square feet. Councilmember Junker asked about a possible location. Mr.
Rodriguez said location would be determined by a market study.
Councilmember Polehna thanked Ms. Laidig, Mr. Rodriguez and other planning team
members in attendance for their efforts to date.
Chamber request for fundinq
Michelle Rose Jorgenson, new president of the Greater Stillwater Area Chamber of
Commerce, was present with a request that the Council consider using "uncommitted"
funds to offset what is feared will be a negative impact on local businesses by the
impending closure of the lift bridge; as proposed, funds would be used to promote .
Stillwater as a destination. Included in the agenda packet was a preliminary proposal
from the Chamber's Historic District Committee with an action plan outlining eight
possible ideas ranging from hiring an event coordinator to instituting options such as
carpooling or "water taxi" shuttles. Ms. Jorgenson asked that the Council consider
setting aside a portion of the proceeds from the rental of City property to hire a
consultant/planner; a detailed proposal would be submitted at that time. She mentioned
one possible promotional idea, having a web cam so folks can view the progress of the
bridge rehabilitation project.
Council member Milbrandt said he was unaware of any undesignated City funds. He
noted plans for the bridge closure have been known for two to three years and
questioned why the Chamber was expressing its concern at this late date. He also
pointed out it is the function of the Chamber to promote local business interests, and it
is not the City's function to utilize public tax dollars to pay for marketing to promote
private business. Councilmember Harycki pointed out the City spends tax dollars on
events such as fireworks displays to encourage visitors to come to town; the request, he
said, is to spend some money on community events during the closure.
Mayor Kimble spoke of the City's budget situation, pointing out the City has a $3 million
shortfall each year in the amount it needs just for road maintenance. He also noted the
City has to deal with levy limits.
Council member Harycki asked City Attorney Magnuson whether it is possible to spende
public dollars for events such as fireworks. Mr. Magnuson said the Council must make
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findings showing such expenditure meets a public purpose, but noted that is a
discretionary decision of the Council. Ms. Jorgenson suggested the Chamber is not
asking the City for money, rather asking the City to think about the bridge closure and
what it might do to local businesses. Councilmember Junker said he thought several of
the ideas in the preliminary proposal were interesting and worth exploring.
Council member Polehna asked if there had been any study done on the impact of past
closures on local businesses such as Cub andTarget. Ms. Jorgenson said she had
spoken to Cub representatives and they anticipate a loss of 20 percent of their
businesses. Councilmember Harycki also said Lakeview Hospital is anticipating a
significant cost due to the closure. Mayor Kimble pointed out that in past years, some
businesses have experienced record sales during bridge closures; those that depend on
regional sales are hurt the most, he said. Councilmember Milbrandt said he viewed the
closure as an opportunity.
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There was a question as to Mn/DOT's responsibility. Public Works Director Eckles
stated Mn/DOT must provide access to local businesses, but does not have the legal
obligation to do anything more. Councilmember Junker noted that Mn/DOT has
indicated it plans to have a lot of signage alerting folks as to the closure.
Councilmember Harycki said that is what the local businesses are concerned about -
that people will take the detours and not come here. Mayor Kimble said he had a
difficult time thinking that people from western Wisconsin won't know how to get to
Stillwater if the bridge is closed.
Council member Harycki moved to direct staff to brainstorm on possible ideas to assist
the Chamber/local businesses to deal with the bridge closure. Councilmember Polehna
seconded the motion and later withdrew his motion. After additional discussion, Mr.
Harycki's motion died for lack of a second. Councilmember Milbrandt said he would like
to discuss what traffic tests the City plans to do during the period of the bridge closure.
Mr. Eckles said the City intends to gather a lot of data.
Motion by Council member Junker, seconded by Council member Milbrandt to have the City
conduct engineering traffic studies regarding the closure to assist in preparing alternative
routes for future use. All in favor.
Washinqton County Workforce
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Marc Cove, Chair of the Washington County Workforce Investment Board, and other
Workforce Board members, including Workforce Center Director Bob Crawford, were in
attendance with a brief presentation regarding the Workforce Board functions. Mr. Cove
noted that the Board is made up of a group of volunteers. He stressed economic
development as it relates to the workforce and bringing economic development to the
region. Economic development is the focus of workforce development, he said. He
noted that the Workforce Board consists of 23 members, 50 percent of whom must
represent business interests, and he said they would like to see more Stillwater
representation on the Board. Responding to a question by Councilmember Polehna, Mr.
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City Council Meeting - 05-11
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Crawford briefly highlighted some of the services, ranging from education to summer
youth programs, offered by the Workforce Center.
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Discussion on Levee Project and pavinq of parkinq areas downtown
Ed Cain updated the Council on the status of the levee project. He gave a brief review
of the history of the project. Due in part to efforts by the City's congressional delegates,
phase 3 of the project has been placed on the Corps of Engineers' "politically sensitivity
list," he said. The most recent timeline calls for the Corps to complete its hydrology
study this month, submit an EDR study in late fall, after which design plans and
specifications would be developed. It is anticipated bids would be published in March
2006, with bids awarded the first part of April, allowing construction to begin within 30
days after the award of bids. It is anticipated that construction would be completed in
September 2007, he said.
Public Works Director Eckles stated that at the Council's direction staff had looked into
the cost of paving additional parking surfaces in the levee project area. He said it is
estimated the work could cost between $115,000 and as much as $200,000. He noted
that while the extent of the Corps' levee project isn't known at this time, it could be
assumed that the parking areas would be damaged or removed in the levee project.
Councilmember Milbrandt expressed a concern about spending $115,000 on what
might be potentially a "one-year slab of blacktopping." Mayor Kimble asked if there was.
any written documentation as to the extent of the Corps' project. Mr. Eckles stated the
City has presented such documentation to the Corps and would like to see the Corps
rebuild the parking areas as part of the project.
Council member Junker asked about the possibility of blacktopping the smaller area by
the Water Street Inn. Mr. Eckles noted that might not be worth pursuing at this point in
the construction season. Council member Polehna asked if there was any alternative to
blacktopping to help with dust control. Mr. Eckles said his department could do another
chemical treatment.
There was some discussion as to suggestions for encouraging more organized parking
patterns. Mayor Kimble suggested that as the levee project is completed, the
Council/City budget for parking lot improvements with the goal of removing the gravel
areas from the downtown. Mr. Eckles noted the City does have a master parking plan
and hopes to have much of that work completed as part of the Corps' project.
Discussion on Shoddy Mills acquisition
Community Development Director Russell updated the Council on the possible reuse of
the historic Shoddy Mills buildings, which would be removed from their existing site in
Oak Park Heights as part of the bridge mitigation measures. Mr. Russell stated Jeff
Johnson of SEH and member of the City's Historic Preservation Commission had .
looked at the buildings and has indicated the structures as in satisfactory physical
condition. The potential site for the buildings is the Terra terminal, which will be
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City Council Meeting - 05-11
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removed, also as part of the bridge mitigation plan. Possible uses for the Shoddy Mills
buildings outlined by Mr. Russell included a learning center, interpretive center, visitor
center, staging area for recreational opportunities, and hostel. He noted there are
possible concerns that might be raised by the National Park Service and DNR. The
concept has received support from Friends of Stillwater Parks and the DNR Trails and
Waterways Division. Mr. Russell said he also has received indication of possible
financial support for rehabilitation of the structures, estimated to cost about $400,000.
Mr. Russell said Mn/DOT is looking for a commitment to accept ownership and
maintenance of the buildings. Mn/DOT would pay the cost of relocating the buildings
from the present site to the Terra terminal site.
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Council member Milbrandt expressed a concern about obligating the City by accepting
ownership and then finding out the other reviewing agencies have a problem with river
setbacks, etc. Todd Clarkowski, Mn/DOT, said Mn/DOT is looking for an interest in
accepting ownership/maintenance. If the City indicates it is interested, Mn/DOT will work
to incorporate the plans in the 106 Memorandum of Agreement to facilitate review by
the other agencies. Upon a question by Mayor Kimble, Mr. Clarkowski indicated the City
could withdraw should problems arise with any of the reviewing agencies. Upon a
question by Councilmember Harycki, Mr. Russell noted that accepting ownership does
not obligate the City to proceed with rehabilitation of the buildings. Mr. Russell also
noted that while he believes there is financial support, including some state grants, for
the rehabilitation of the buildings, there is no guarantee that is forthcoming.
Councilmember Milbrandt noted that some type of visitor center/restroom facility has
always been in the City's plans for the Aiple property and conceptually it makes sense
to bring an historic structure to the site for reuse.
Motion by Council member Milbrandt, seconded by Councilmember Harycki directing City
Attorney Magnuson and Mr. Russell to draft a letter to Mn/DOT indicating the City's interest in
accepting ownership/maintenance of the Shoddy Mills buildings, but allowing the City some
flexibility to withdraw should problems be encountered in the future with agency approvals. All
in favor.
Councilmember Polehna asked that the Park and Recreation Board review the proposal. Mr.
Milbrandt agreed to make that part of his motion, and Mr. Harycki agreed to incorporate that as
well. All in favor.
Discussion on 2:00 a.m. c10sinq
.
Mayor Kimble noted there is some interest on the part of local establishments to allow 2
a.m. closings on Sundays when national holidays fall on Mondays. A memo from
Attorney Magnuson was included in the packet. Mr. Magnuson noted the issue had
been discussed when the state closing law was changed. Currently, the City allows 2
a.m. closing except on Sundays. Mr. Magnuson indicated this would require an
ordinance change, and the City can designate specific Sundays when the 2 a.m. closing
is allowed. Councilmember Milbrandt asked Police Chief Dauffenbach if such a change
Page 5 of 18
City Council Meeting - 05-11
June 7, 2005
would create any problems for his department. Chief Dauffenbach said activity has
increased since the move to the 2 a.m. closing, but he did not anticipate this change
would have a significant effect. Attorney Magnuson indicated a public hearing would
need to be scheduled prior to enacting the ordinance change.
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Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to approve the first
reading of an ordinance allowing 2 a.m. closings on Sundays prior to national holidays that fall
on a Monday.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
STAFF REPORTS
Police Chief Dauffenbach informed the Council preparation were under way for the
annual bike race set for Sunday, June12.
Fire Chief Glaser informed the Council that the St. Joseph Township, WI, Town Board
had approved the City's request to stage the fireworks displays and all necessary
permits should be approved for the City's 4th of July and Lumberjack Days displays.
City Clerk Ward said Administrator Hansen had asked that the Council schedule a 4:30.
p.m. session to discuss development impact fees and sewer/water connection
requirements for the Council's June 21 meeting.
Motion by Councilmember Polehna, seconded by Councilmember Junker, approving a special
meeting on June 21, 2005 at 4:30 p.m.
Director of Administraton Knauss reported that the household hazardous waste
collection on May 21 was very successful, especially the collection of used computers
that a firm refurbishes for reuse.
Community Development Director Russell noted the railroad tracks had been removed
from the downtown area and temporary parking opened.
Public Works Director Eckles referred to a McKusick Lake newsletter. He said data
shows the water quality of the lake is improving, despite an earlier than ever algae
bloom. He said Sherri Buss, Bonestroo, Rosene and Anderlik, is preparing a proposal
for a study which should be available for the next Council meeting.
Mr. Eckles said staff had been discussing obtaining an easement over a lot on Morgan
Avenue, which would provide a connection to the City's trail system from County Road
12 to Boutwell Road. He said preliminary talks with the property owner would suggest
the City might be able to acquire the easement for less than $5,000.
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City Council Meeting - 05-11
June 7, 2005
. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt moved to
authorize staff to look into obtaining the trail easement at a cost not to exceed $5,000. Attorney
Magnuson suggested not specifying a cost in order to allow staff more flexibility. Mr. Polehna
removed the cost figure from his motion, authorizing staff to proceed with negotiations and
come back to the Council at its next meeting with a price. All in favor.
Mr. Eckles also informed the Council that an Eagle Scout candidate is interested in
building a canoe rack at Lily Lake. He said cost of lumber for the rack is estimated at
$500-$1,000 and said he assumed the City could find that money somewhere in the
budget. Councilmember Milbrandt said the Parks Board would certainly approve of such
expenditure.
Motion by Council member Milbrandt, seconded by Councilmember Harycki, authorizing the
expenditure for lumber for the Eagle Scout project. All in favor.
Mayor Kimble recessed the meeting at 6:42 p.m.
RECESSED MEETING
7:00 P.M.
Present: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Absent: None
. Mayor Kimble called the meeting to order at 7 p.m.
Staff present: City Attorney Magnuson
Fire Chief Glaser
Police Chief Dauffenbach
Community Development Director Russell
Public Works Director Eckles
Director of Administration Knauss
Clerk Ward
PLEDGE OF ALLEGIANCE - Observance of Flag Day - June 14, 2005.
Julie Kink, member of the Veterans Memorial Committee and Courier News reporter,
led the recitation of the Pledge of Allegiance in observance of Flag Day.
APPROVAL OF MINUTES - Approval of May 17, 2005 regular meeting minutes
Council member Junker, seconded by Councilmember Milbrandt, moved approval of the
minutes of May 17, 2005, regular meeting. All in favor.
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Page 7 of 18
City Council Meeting - 05-11
June 7, 2005
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
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Presentation of retirement plaque - Art Sievert
Mayor Kimble and Police Chief Dauffenbach presented a plaque to retiring Sgt. Art
Sievert in appreciation of 28.5 years of dedicated service to the City.
Certificate of Appreciation - Brian D. Luke, teacher & coach for ISD #834
Mayor Kimble presented a Certificate of Appreciation to Brian Luke, teacher and
successful boys and girls swim coach with School District 834 for over 30 years.
Motion by Councilmember Polehna, seconded by Council member Harycki to adopt
Resolution 2005-120, a resolution of certificate of appreciation for Brian D. Luke.
Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
HSI Present3tion by Robert Butler (rescheduled for August 2)
Request expenditure for Public Parkinq Marketinq Proposal - Downtown Parkinq Commission
Kevin LaCasse, chair of the Downtown Parking Commission, was present with a .
request for Council approval of a budget to implement a communication/marketing
program. Mr. LaCasse noted that in the past, proceeds from the City's pay parking
program have been obligated for physical improvements. He said the Commission feels
now it is important to utilize a communication effort to maximize the use of the City's lots
and let people know what's available. If there's a perception problem, there's a parking
problem, he said. He said the proposal is to hire a public relations marketing firm that
has done similar work from the City of St. Paul. The budget includes $8,000-$12,000 for
the firm's services, which include a web-based educational effort, and $4,000-$5,000 for
a print program. The $12,000-$15,000 budget would be 100 percent funding through the
parking enterprise fund, he said.
Councilmember Polehna asked about the distribution area for the print efforts,
suggesting that perhaps there might be some tie-in with efforts to promote the City
during the bridge closure. Councilmember Junker agreed with the importance of
perception and creating the positive image that there is great parking in Stillwater.
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna to approve the
budget proposal as outlined in the memo in the agenda packet. All in favor
Presentation of 2005 Environmental Initiative Award
Public Works Director Eckles presented the City with the 2005 Environmental Initiative .
Award for the City's trout stream mitigation project.
Page 8 of 18
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City Council Meeting - 05-11
June 7, 2005
OPEN FORUM
Tim Nolde, 775 Green Twig Way, Stillwater, asked that the Council take a look at its
pool ordinance. The ordinance currently requires that pools be enclosed with fencing.
He suggested that new technofogy, such as remote control covers, provides safer and
less unsightly alternatives to fencing. He asked that the Council look at amending the
ordinance to allow covers. Mayor Kimble noted the issue has been raised before.
Motion by Council member Harycki, seconded by Councilmember Polehna to have the pool
ordinance brought back as an agenda item at the next meeting. Council member Milbrandt
suggested changing the motion to direct staff to refresh the Council on what was previously
presented. Mr. Harycki and Mr. Polehna agreed to amend the motion as suggested by Mr.
Milbrandt. Councilmember Junker noted that the Council was solidly against not changing the
ordinance during the previous consideration.
Motion passed 4-1, with Mr. Junker voting no.
CONSENT AGENDA*
Motion by Council member Junker, seconded by Council member Milbrandt, to approve the
consent agenda. Council member Harycki asked that Item 10 be pulled for discussion. Mr.
Junker amended his motion to approve without item 10; Councilmember Milbrandt agreed to
the amendment.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Resolution 2005-115, directing payment of bills
Resolution 2005-116, authorizing the city to apply for approval of a new use of tax
forfeited lands
Resolution 2005-117, approving Minnesota premises permit for gambling for Eagles
Aerie 94 located at Whiteys Bar, 302 South Main Street, Stillwater, MN
Possible approval to purchase a tire changer, wheel balancer & large truck adapter-
Public Works
Possible approval to release 2005 Capital Funds - Library
Possible approval of receipt of donation from Stillwater Elks Lodge
Possible approval of Special Event - Family Means - Garden Tour
Possible approval to purchase unmarked squad car
Resolution 2005-118, approval of agreement between the City and Stillwater Farmer's
Market
Possible approval of Special Event - Two Rivers Community Bike Ride - June 25, 2005
Resolution 2005-119, approving 2005 Memorandum Of Agreement For Drop Off
Center Recycling Grant Distribution with Washington County
Page 9 of 18
City Council Meeting - 05-11
June 7, 2005
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Approval of Temporary On-Sale Liquor License - Lumberiack Days - July 21-23,2005
Regarding Item 10, Councilmember Harycki asked whom the license was being issued
to. It was noted the license is issued to the not-for-profit Lumberjack Days Festival
Association.
Motion by Council member Harycki, seconded by Councilmember Milbrandt, to approve Item
10.
Ayes: Councilmember Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
PUBLIC HEARINGS
Case No. V/05-11. This is the date and time for a public hearinq to consider a request from
Tony Kerschbaum, for a variance to construct a sinqle family residence on an existinq
substandard lot and a variance to slope setback requirements located at 2015 Lake Street in
the RB, Two Family Residential District, Flood Plain and the Bluffland/Shoreland District.
Notices were mailed to affected property owners and published in the Stillwater Gazette on
May 27, 2005.
Community Development Director Russell noted the Council had considered this .
request at its Feb. 15, 2005, meeting and had denied the variance without prejudice.
The applicant has subsequently modified plans to address issues raised by the DNR.
Changes include moving the structure farther down the slope to reduce the need for
retaining walls. He said the Planning Commission has reviewed the request and
unanimously approved the variance with 8 conditions of approval, ranging from the
height of the house to landscaping requirements. He noted the DNR has 30 days to
review the City's action and certify or not certify any approval.
Mayor Kimble opened the public hearing. Applicant Tony Kerschbaum stated he had
made an effort to accommodate the concerns of the DNR. The changes include
reducing the size of the house, moving the structure farther down the slope, which
minimizes the need for retaining walls and eliminates the need for a street setback
variance. He noted that the lot is stubbed for sewer and water, has mature trees that will
screen any structure from the river and is a lot of record that once supported a house.
He noted he had sold the lot; one of the conditions of the sale is that he proceeds with
and is successful in obtaining the variance.
No other comments were received, and the hearing was closed. Councilmember Junker
noted the Planning Commission had reviewed the request several times. He said with
Mr. Kerschbaum's compromises and the 8 conditions of approval he was comfortable
with granting the variance.
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Page 10 of 18
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City Council Meeting - 05-11
June 7, 2005
Council member Milbrandt asked the applicant if the new owner is aware he/she must
proceed based on the plans as presented. Mr. Kerschbaum said the new owner is
aware of that stipulation.
Motion by Councilmember Junker, seconded by Councilmember Milbrandt for a straw vote on
the request with conditions.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Case No. SUBNI05-17. This is the date and time for a public hearinq to consider a request
from Jon and Danette Mulack for a resubdivision of Lots 10 and 12, Blk 1 Greeley and
Slauqhter's Addition into two lots. Lot 10 - 6,462.5 square feet and Lot 12 - 6,447.5 square
feet and a variance to the lot size (7,500 square feet required) in the RB, Two Family
Residential District. Notices were mailed to affected property owners and published in the
Stillwater Gazette on May 27, 2005.
Community Development Director Russell noted the proposed lot sizes do not meet the
RB standards. The Planning Commission recommended denial of the subdivision at its
May 9,2005, meeting.
Mayor Kimble opened the public hearing. Applicant Jon Mulack addressed the Council.
He said he felt the subdivision and new home would enhance the neighborhood and
feeling of community, as well as increase property values. He said the new home would
be in harmony with the character of the neighborhood and have the advantage of
adding more affordable housing in the City. He showed photos of other homes in the
area situated on small lots.
Gary Gilberg, 225 N. Greeley St., property owner to the north, noted there are three
large trees on the portion of the existing lot where Mr. Mulack intends to build. He said
most homes in the area are situated on large lots. And he suggested there is no
compelling reason to divide the property in question into two substandard lots, more
than 10 percent below the minimum allowable. He also noted the Planning Commission
was unanimous in its recommendation for denial.
No other comments were received, and the hearing was closed. Council member Junker
said he favored abiding by the Planning Commission's recommendation
Motion by Council member Junker, seconded by Council member Milbrandt for a straw vote for
denial.
Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
City Attorney Magnuson will prepare findings of fact for action at the Council's June 21
meeting.
Page 11 of 18
City Council Meeting - 05-11
June 7, 2005
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This is the date and time for a public hearinq to consider a new Wine & Stronq Beer liquor
license for Chestnut LLC, DBA: Montorosso Cafe located at 200 Chestnut Street E, Suite 105,
Merle & Sonia Sorenson, applicant
City Clerk Ward indicated approval is contingent on the required reviews by Police, Fire,
Finance and Building departments and the state Liquor Control Commission.
Mayor Kimble opened the public hearing. No comments were received, and the hearing
was closed.
Motion by Councilmember Milbrandt, seconded by Council member Polehna, to adopt
Resolution 2005-121, Approving Wine with Strong Beer Liquor License for Chestnut LLC,
DBA: Montorosso Cafe.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
This is the date and time for a public hearinq to consider a new On-Sale Liquor License for
Trends In Food, Inc., DBA: Nacho Mamas, located at 312 Main Street, applicant, Brenda
Ryder.
Mayor Kimble noted the same conditions regarding review by Police, Fire, Finance and.
Building and the state Liquor Control Commission apply for this liquor license.
Mayor Kimble opened the public hearing. Owner Brenda Ryder was present. She stated
they were only seeking a full liquor license because they want to serve margaritas. The
establishment will only be open until 10 p.m. No other comments were received, and the
hearing was closed.
Motion by Councilmember Milbrandt, seconded by Council member Polehna, to adopt
Resolution 2005-130, Approving an On-Sale Liquor License for Trends in Foods, Inc., DBA:
Nacho Mamas as conditioned.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
Possible approval of Findinqs of Fact as related to variance to the lot size requlations (7,500
square feet required, 6,600 square feet requested) for the construction of a residence located
at 1217 Fourth Avenue South in the RB, Two Family Residential District.
Motion by Council member Polehna, seconded by Council member Junker, to adopt Resolutio~
2005- 122, Approval of Resolution Adopting Findings of Facts, Conclusion and Order Related_
to the Denial of a Variance to the Lot Size Regulations (7,500 Square Feet Required, 6,600
Page 12 of 18
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City Council Meeting - 05-11
June 7, 2005
Square Feet Requested) for the Construction of a Residence Located at 1217 Fourth Avenue
South in the RB, Two Family Residential District. Case No. V/05-22.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Minnesota Zephyr Lease
City Attorney Magnuson said the lease was never finalized and the parties never
realized that until just recently when the owner prepared to sell. He said the Zephyr has
occupied the property and made improvements as if the lease were signed.
Councilmember Harycki asked if it were standard procedure that the lea see could
sell/transfer the lease without City consent. Attorney Magnuson pointed out that each
lease is different and the City can terminate this lease at any time, with one-year notice.
He said if the Council wished an added provision that the City be notified in writing of
any assignment of the lease, that could be done. Council members Junker and Polehna
said they thought the one-year termination clause afforded the City with adequate
protection.
Motion by Council member Milbrandt, seconded by Council member Junker, to adopt
Resolution 2005-123, Approval of Minnesota Zephyr Parking Lease
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
NEW BUSINESS
Final plat approval for Settler's Glen 7th Addition - Tabled from May 17, 2005 meetinq
Community Development Director Russell noted that at the May 17 Council meeting,
the applicant requested continuance of the plat approval for the 8th Addition; discussions
regarding the conditions for the 8th Addition are continuing. He said the owner agrees
with the conditions for the 7th Addition. He said it was his recommendation to approve
the final plat approval for the Settler's Glen 7th Addition and continue the 8th Addition
until the July 5 Council meeting, as the developer was unable to attend this meeting.
Council member Polehna asked about the escrow of money for parks improvements. Mr.
Magnuson said the agreement requires completion of items such as turf establishment
and prairie restoration prior to releasing a $40,000 Letter of Credit. Mr. Russell noted
there are backup sanctions such as no building permits issued until completion of the
required work.
Motion by Council member Junker, seconded by Councilmember Polehna, adopt Resolution
2005-124, Approving Final Plat for Settler's Glen 7th Addition and table consideration of the 8th
Addition until the July 5 meeting.
Page 13 of 18
City Council Meeting - 05-11 June 7, 2005
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble .
Nays: None
Possible approval of addendum to the development aqreement between the City of Stillwater
and US Homes for Settler's Glen yth Addition - Tabled from May 17, 2005 meetinq
Motion by Councilmember Milbrandt, seconded by Council member Junker, to adopt
Resolution 2005-125, Approval of addendum to the Development Agreement with US Homes
for Settler's Glen yth Addition.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible second readinq of Ordinance No. 958, an ordinance amendinq Chapter 41, Licenses,
Permits And Prohibitions*, Section 41-2. Subd. 3, entitled licensinq of tobacco sales;
possession and use by minors; application, of the City Code of the City of Stillwater
Motion by Council member Junker, seconded by Councilmember Harycki, to adopt Ordinance
No. 958, an ordinance amending Chapter 41 , Licenses, Permits And Prohibitions*, Section 41-
2, Subd. 3, entitled licensing of tobacco sales; possession and use by minors; application, of
the City Code of the City of Stillwater.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
.
Possible second readinq of Ordinance No. 959. an ordinance authorizinq the alteration,
development, and chanqe of use of City owned land
Motion by Council member Polehna, seconded by Council member Junker, to adopt Ordinance
No. 959. an ordinance authorizing the alteration, development, and change of use of City
owned land.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of Section 4(f) Letter of Aqreement related to impacts to City Properties
Motion by Council member Milbrandt, seconded by Councilmember Polehna, to adopt
Resolution 2005-126, Approval of Section 4(F) Letter of Agreement Related to Impacts to City
Properties.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
.
Page 14 of 18
City Council Meeting - 05-11
June 7, 2005
.
Consideration of approval of Munkelwitz land park plan
Sherri Buss, Bonestroo, Rosene, and Anderlik, consulting firm, briefly reviewed the
concept plan for the Munkelwitz park property. She noted the plan was developed in
conjunction with the Park and Recreation Board and with lots of neighborhood input.
The concept plan, the Creek concept, approved by the Park Board, includes two play
areas; a free play space; a youth play field; interpretation by the Creek; connections to
the area north of McKusick for winter activities; trails and connections to trails outside
the park. A key aspect of the plan is the blending in of natural areas.
There was some discussion about the use of portable toilets versus a permanent
restroom facility, perhaps at the warming house. Ms. Buss noted a permanent facility
adds a lot to the cost; there also are issues relating to potential vandalism and other
safety issues that are factors to consider, she said. Council member Polehna said the
biggest complaint he hears about County parks is regarding portable toilets and said he
thought the City should look at permanent facilities. Council complimented Ms. Buss on
the plan.
Mr. Russell noted that the Rotary Club is interested in assisting the City in development
the park.
.
Motion by Council member Polehna, seconded by Council member Milbrandt, moved approval
of the concept plan as presented. All in favor.
Consideration of approval of skateboard park improvements
It was decided to consider this item and item 14, approval of skate park components, at
the same time. Community Development Director Russell said the Parks Board,
Council member Milbrandt and City staff have been working hard to get the skate park
going this year. They have visited other facilities and have been meeting with
skateboarders to obtain their input. The site recommended by staff and the Parks Board
is located south of the Rec Center dome and west of Brine's. There is an existing slab
that could be overlayed and expanded; using the existing slab will save about $20,000,
he said. There is no issue with noise at this location. He said staff is recommending the
components be purchased through St. Croix Recreation. If the City does not receive a
grant, the purchase of the $29,000 design components is recommended. He said the
Margaret Rivers Fund has indicated preliminary approval of some funding; if the grant is
received, it is recommended the City purchase the $59,000 components.
.
There was a question about lighting. Council member Milbrandt noted the components
will be Tier I components, meaning on-site supervision is not required, and he pointed
out there is a lot of ambient lighting in the area. Councilmember Harycki asked how
soon the facility could be up and running; Mr. Russell said it might be possible to have
the park going by the end of July. Mayor Kimble asked if the location would interfere
with a new armory, should that ever come to fruition. Mr. Russell said the skate park
Page 15 of 18
City Council Meeting - 05-11
June 7, 2005
would likely have to be moved, but it was noted the components are movable. .
Councilmember Polehna suggested informing Brine's and Sutler's as to what is planned
for the site.
Motion by Councilmember Harycki, seconded by Council member Junker, to adopt Resolution
2005-127, approval of Skateboard Park Improvements and Authorization to Purchase
Skateboard Park Equipment.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of bids for Neal Avenue Land and Home
It was noted the City received quite favorable bids.
Motion by Councilmember Milbrandt, seconded by Councilmember Junker, to adopt
Resolution 2005-128, Accepting Bids and Awarding Sale of Home at 8270 Neal Avenue
North.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Motion by Council member Milbrandt, seconded by Councilmember Harycki, to adopt .
Resolution 2005-129, Accepting Bids and Awarding Sale of Vacant Lot Adjacent to 8270 Neal
Avenue North.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of aQreement with Leqends Homeowners Association relatinQ to trail and
landscapinQ
Public Works Director Eckles said the City has been working to finish the Legends Park.
The Legends Homeowners Association has indicated a willingness to do some extra
work, including funding $4,500 for a blacktop path along the outside of the park and
landscaping along the trail.
Motion by Council member Polehna, seconded by Council member Junker, to approve the
agreement with the Homeowners Association. Councilmembers expressed their gratitude to
the Homeowners for their cooperation. All in favor
Possible approval of parkinq restrictions for Boutwell Road
Public Works Director Eckles stated the parking restrictions are necessary to meet Stat...
Aid requirements. Council member Milbrandt commended Mr. Eckles and Shawn .
Sanders for the recent open house on the Boutwell Road project.
Page 16 of 18
.
.
.
City Council Meeting - 05-11
June 7, 2005
Motion by Councilmember Junker, seconded by Councilmember Milbrandt to adopt
Resolution 2005-131, Relating to Parking Restrictions on S.A.P. 169-122-01 from Myrtle
Street (County Road 12) to Newberry Court North in the City of Stillwater, Minnesota.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of plans & specifications and authorizinq advertisement for bids for Pine
Street & Myrtle Street Concrete Rehabilitation Project
Motion by Councilmember Junker, seconded by Council member Polehna, to adopt Resolution
2005-132, Approve Plans & Specifications and Ordering Advertisement for Bids for Pine Street
& Myrtle Street Concrete Rehabilitation Project (Project 2003-14).
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of service aqreement for Expansion Area AUAR Update
Community Development Director Russell stated state law requires that AUARs be updated in
five year. The City's AUAR needs to be updated before review of the Millbrook property.
Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution
2005-133, Approval of Service Agreement for Expansion Area AUAR Update.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of parkinq restrictions for Pine Street
It was noted that like the Boutwell Road restrictions, these restrictions are needed to
meet State Aid requirements.
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to adopt
Resolution 2005-134, Relating to Parking Restrictions on S.A.P. 169-102-05 From C.S.A.H. 5
to Seeley Street in the City of Stillwater, Minnesota.
Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble
Nays: None
COUNCIL REQUEST ITEMS
Councilmember Polehna informed Councilmembers Washington County will hold an
open house at Aamodt's regarding the Manning Avenue reconstruction from 3:30 to 7
p.m. June 22.
Page 17 of 18
City Council Meeting - 05-11
June 7, 2005
.
Council member Harycki asked that Police Chief Dauffenbach work with School District
834 staff regarding potential safety issues arising from the District's proposed change in
busing policy.
ADJOURNMENT
Motion by Council member Junker, seconded by Council member Milbrandt, to adjourn at 8:39
p.m. Motion passed unanimously.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
Page 18 of 18
.
Tom Sallis
From:
Sent:
To:
Subject:
Jessica Neumann uneumann@stcroixevents.com]
Monday, June 20, 200510:27 AM
Tom Ballis
Lumberjack Days
Lumberjack Days Map and Safety Specifics-
1) For every 250 people in the park we will have 1 crowd manager aware
of all safety procedures; including assigning one crowd manager to each
fire gate capable of opening these gates in the event of an emergency.
2) On the barge there will be one Personal Floatation Device for each
person aboard and a throw ring.
3) The food set was changed to include at least 12 feet between each
food vendor. Some food vendors were moved across the street to
accommodate this safety space. All tents used for food preparation and
service will bare proof of flame resistance. A specific site plan of the
food vending area was presented to the police and Fire Department for
approval.
4) An additional 100 feet of opening was added to the fencing plan for a
safe exit in the event of an emergency.
.
We are continuing to update the Fire and police Department on all
additions and changes to the site plan as they arise to assure the
safety for all who visit our event.
Best Regards,
Jessica Neumann
Coordinator
St. Croix Events
(651)430-2306
PO Box 311
Stillwater, MN 55082
I.
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LIST OF BILLS
EXHIBIT" AU TO RESOLUTION #2005-135
.
Abrahamson Nurseries
Ace Hardware
American Flagpole & Flag
Ancom Communication
Appletree Institute
Aspen Mills
AT&T
A.W.1. Diversified
Braun Pump & controls
Cardinal, Ron
Carquest
Clarey's Safety Equipment
Clark, Luann
Classic Home Design
Coca Cola
Crotty,Jason
Crysteel Truck Equipment
Cub Foods
Cutler, Jeff
Dauffenbach, Larry
Davis Sun Turf
Delta Dental
Emergency Apparatus Maintenance
Force America
G&K
Gopher State One Call
Government Finance Officer Association
Greeder & Mondor Electric Co.
Heritage Printing
HLB Tautges Redpath, L TD
IACP
IdentiSys
Imagineering
Insight
Integra Telecom, Inc.
Interstate All Battery
J.H. Larson
Jay Bros.
Lake Elmo Chrysler
Lane Design Group
Magnuson Law Firm
Matrix Communications, Inc
McCauley, Tim
McCollister & Co
McNamara, Sheila
Menards
.
't<-=-~\J I SEb
Landscaping
Supplies At Rec Center
Flag for Rec Center
Radio Repair
Cobra Health
Uniforms
Telephone
Railings at UBC lot & Fence Repair
Service to Lift Station on Everett St
Park Deposit Refund
Equipment Repair Supplies
Fire Extinguisher Recharge
Public Works Cleaning
Grading Escrow Refund
Coke for Concessions
Work Boots
1 Ton Dump Truck
Plates & Forks At Public Works
Reimbursement for training
Reimburse Expenses
Smithco Sweepet
June Cobra
Pump Tests on Fire Engines
Equipment Repair Supplies
Uniform Cleaning & Rugs, Towels, Mops & Soap
Service for May 2005
GAAFR Review Subscription
Service Calls for Lift Station Repairs
Hockey League Flyers
Professional Services
Annual IACP Conference
ID System
Consulting
Camera, Modems, Live Security
Telephone
Batteries
Supplies
Stillwater Prison Wall
Vehicle Repair
Parking Lot Design
Services thru 06/10/05
Maintenance Agreement
Park Deposit Refund
Oil
Mileage for Training
Equipment Repair Supplies
175.00
301.40
51.65
78.81
26,90850
110.77
96.04
2,325.00
11,697.43
50.00
405.91
183.71
14000
3,00000
468.00
71.21
24,50099
15.80
187.51
378.40
23,938.01
211.18
975.00
453.25
2,328.24
1,035.70
50.00
1,650.00
200.65
9,055.00
375.00
3,288.74
300.00
1,249.59
885.63
147.00
64.39
62,157.75
56.89
2,920.00
8,285.41
170.00
50.00
537.36
26.74
191.68
EXHIBIT" A" TO RESOLUTION #2005-135
Met Council
Middle St Croix Watershed WMO
Miller Excavating, Inc.
MN Dept of Administration
Municipal Code Corp.
Office Depot
Office Max
OnSite Sanitation
Paul, Chris
PC Solutions
Reding, Kathy
Pinky's Sewer Service
Pod's Tire & Wheel, Inc
R & R Specialties, Inc.
Roettger Welding
Schmitt, Melisa
SHE
Sherwin Williams
Sprint
SPS companies
St. Croix Boat & Packet
State of MN Dept. of Public Transportation
Stillwater Gazette
Stillwater Motor Company
TA Schifsky & Sons, Inc
The J.P. Cooke Co.
Tompkins, Shelly
Tri State Bobcat, Inc
United Rentals
Veit & company
Verizon Wireless
Washington County Road & Bridge
Washington County Government Center
Washington County Survey
Waste Management - Blaine
Yocum Oil Company
ADDENDUM TO BILLS
Anderson, Robert & Rite-Way Plumbing
Anoka Technical College
Arcon Construction Co
Aspen Mills
Ballis, John
Cardinal Tracking
Carquest
Cub Foods
Page 2
Wastewater Service for June
2nd Half of 2005 Contribution
Excavating Work for Skateboard Park
WAN Invoice (April)
Annual Code on Internet Fee
Office Supplies
Office Supplies
Weekly Service & Special Event Service
Work Boots
Mainenance Agreement
Park Fees Refund
Pumped Lift Station
Vehicle Repair
Ice Paint. & Labor to Ice Painter
Equipment Repair
Park Deposit Refund
Professional Services
Paint for Parking Dept.
Cell Phone
Supplies
Services for May
Lamp Signal/Roadway - Not DOT
Publications
Equipment Repair
Asphalt
License Tags
Park Deposit Refund
Bobcat Snow V-Blade, Sweeper, & Angle Broom
Temporary Erosion Control Blanket
Refund Right-of-way Permit
Cell Phone
Traffic Signal Work
Reimbursement of CDGB Grant Funds
Neal Meadows
Dumpster for Carpet Replacement
UL & Diesel Gas
CDBG Sewer Install
Leadership Class, Steve Zoller
North Hill Phase 2 & 3
Uniforms
(5) Backround Checks
Ticket Trackers & Software
Equipment Repair Supplies
A & H Fabricare
~
\
95,113.57
5,401.74
1,200.00
140.83
350.00
218.81
46.28
1,08992
37.50
48.00
135.00
100.00
96.18
1,788.98
10.00
50.00
1,323.74
93.67
40.51
210.26
27,074.18
83.05
314.27
30.96
1,522.56
36.71
50.00
8,154.43
2,182.19
1,130.00
212.42
88.28
2,368.00
5.33
41.49
4,199.10
.
.
2,812.50
110.00
139,528.09
437.51
5,500.00 .
1,242.45
47.72
7.43
I
.
.
.
.'
EXHIBIT" A" TO RESOLUTION #2005-135
Dive Rescue International
Half Moon LLC
Hiller Commercial Flooring America
Key, Matt & Mantyla Well Drilling
Key, Matt & Miller Excavating
Key, Matt & Ra-Mar Plumbing
LaBelle Vie
Lawenforcement Tech
Mach 1 The Speed of Sound
McCollister & Co.
Minnesota Historical Society
Miller Excavating, Inc.
Nextel
Office Depo
Peltier, Bill
Owest
Sister Cities International
Stillwater Ford
Stillwater Gazette
Stillwater Motors
Stillwater Towing
Tilka, Kevin & Gina Heatherington
Winterlin, Hazel & Ra-Mar Plumbing
Workwell Occupational Health Services
Xcel
Adopted by the City Council this
21st Day of June, 2005
Dive Rescue Training
Engineering Program Shawn Sanders
1 st Floor recarpet
CDBG Sewer Install
CDBG Sewer Install
CDBG Sewer Install
Liquor License Refund
Computer Equipment for New Squad Cars
Hook up Factory Disarm
Diesel Oil
B/W Roll Process & Contact Sheets
2005 Street Improvement
Cell Phone
Chair Mats
US Flag
Telephone
Membership
Squad Repairs
Publication
Vehicle Repairs
Tows
North Hill Easement
CDBG Sewer Install
New Em ployee Drug Test
Electricity
Page 3
340.00
219.00
11,926.75
770.00
3,550.00
492.00
227.52
40,123.32
54.64
1,073.26
112.00
61 ,911 .98
585.96
400.04
69.61
292.56
330.00
1,05508
12.15
19.77
541.71
30,000.00
992.00
171 .00
21,107.34
TOTAL 672,800.69
EXHIBIT " A" TO RESOLUTION #2005-135 Page 4
.
. Iwater
216 i'" ,1f'1 Street
Stilhn.ter, ,11," 55082
TeleJ"lolle: (;51.,1 :~(J.ll800 "'ax: 651.,130.8809
APPLIC,4TION FOR SPECIAL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
L -Zo - 05
Email Address: ~-fIt""!..<1~1l.t:r t:e:>~c::..1 .~T1\...l.L.)~ ~ ~ ti1N . \J ~
l'--\n~-n\ ~~ b,1'. ~~I,\\o=t~O\'U-\oO'O~ Type of Non-Profit
Organization For-Profit
Sl,f->r1r-z-q ~~
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APPLICANT INFORMA TlON
Organization
Contact Person
Address
City
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Zip ~~~?
-
Daytime Phone
43t:)~~~ 'L7~ Alternate Number
EVENT INFORMA TlON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
f/iate(s) of Event
~\J \.>f 4- TH .. r"\t)NHours of Event I 1" ~ - 5' f Y'"I\
(Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance)
Purpose & Description of Event
l~ T~ '"t::o. ~t'\ vA>. '-- ti~\G r\''60~t) \' Atz-p.,t:) ~ ~t) ~ \ ~ \ C-
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Proposed Location of Event (be
specific) ~OO\- ~t-
If Lowell Park is to be
~. ~ 'CoP ~i, - D~D E;~O used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
Type of Event 'f'~ t>~ "" 1', CoN \ c..
Estimated number of people to
attend 3.6' - 4-0
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put NIA in the space)
Permit to Consume
tlA- Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
~ (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee)
Selling Alcohol
.ite Map (required) 4 (attach to application)
Impact on Parking (required) '/.... Describe: ~U T t.....}\ u... ISe o'f~t\) ~
~n \c....
(CONTINUE ON BACK)
Special Signage
~
Describe:
Letter of Approval by Property Owner if on Private
Property (attach to application) ~~
.
Tents or Membrane Structures
Size
Location
Deep fat frying
Exiting Points
Other ~OK.~~
~~ :.,
Cooking Operations \.fLS Propane
Water Activities (River/Lakes) River Lake Name:
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
t1A EMT Standby
Ambulance
Standby
Fire
Department
Standby
Describe SmOKe\.y' ~Of!... ~A~e;,L\.J~ ~ .
WhatStreets:'Sc\..HX~)L C:;-r'"T?'l DeAt>et\')t) C~ N. 3~\.1'.
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
l"lrL 4351-4900) to arrange for officer
't'k::t (Applicant to pay for restrooms - Contact Public Works 275-4100)
~
~
Live Entertainment ~
Level of Promotion/Advertisement Y,-'1 Ee.. TO
~~~
Applicant Sig at
Type of Music
~la~~i...S
,
OFFICE USE ONLY
~
Community Development
City Administrator
City Clerk
Fire Chief
Police Chief
Public Works Director
Public Works Superintendent
Parks Board Approval Required
Planning Comm Appr Required
City Council Approval Required
D Comments:
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FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$2500 per day
Event Fee
Deposit $25000
Other Fees:
.
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LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2005-135
.
Abrahamson Nurseries
Ace Hardware
American Flagpole & Flag
Ancom Communication
Appletree Institute
Aspen Mills
AT&T
A. w.1. Diversified
Braun Pump & controls
Cardinal, Ron
Carquest
Clarey's Safety Equipment
Clark, Luann
Classic Home Design
Coca Cola
Crotty, Jason
Crysteel Truck Equipment
Cub Foods
Cutler, Jeff
Dauffenbach, Larry
Davis Sun Turf
Delta Dental
Emergency Apparatus Maintenance
Force America
G&K
Gopher State One Call
Government Finance Officer Association
Greeder & Mondor Electric Co.
Heritage Printing
HLB Tautges Redpath, L TD
IACP
IdentiSys
Imagineering
Insight
Integra Telecom, Inc.
Interstate All Battery
J.H. Larson
Jay Bros.
Lake Elmo Chrysler
Lane Design Group
Magnuson Law Firm
Matrix Communications, Inc
McCauley, Tim
McCollister & Co
McNamara, Sheila
Menards
.
Landscaping
Supplies At Rec Center
Flag for Rec Center
Radio Repair
Cobra Health
Uniforms
Telephone
Railings at UBC lot & Fence Repair
Service to Lift Station on Everett St
Park Deposit Refund
Equipment Repair Supplies
Fire Extinguisher Recharge
Public Works Cleaning
Grading Escrow Refund
Coke for Concessions
Work Boots
1 Ton Dump Truck
Plates & Forks At Public Works
Reimbursement for training
Reimburse Expenses
Smithco Sweepet
June Cobra
Pump Tests on Fire Engines
Equipment Repair Supplies
Uniform Cleaning & Rugs, Towels, Mops & Soap
Service for May 2005
GAAFR Review Subscription
Service Calls for Lift Station Repairs
Hockey League Flyers
Professional Services
AnnuallACP Conference
ID System
Consulting
Camera, Modems, Live Security
Telephone
Batteries
Supplies
Stillwater Prison Wall
Vehicle Repair
Parking Lot Design
Services thru 06/10/05
Maintenance Agreement
Park Deposit Refund
Oil
Mileage for Training
Equipment Repair Supplies
175.00
301.40
51.65
78.81
26,908.50
11 0.77
96.04
2,325.00
11,697.43
50.00
405.91
183.71
140.00
3,000.00
468.00
71.21
24,500.99
15.80
187.51
378.40
23,938.01
211.18
975.00
453.25
2,328.24
1,035.70
50.00
1,650.00
200.65
9,055.00
375.00
3,288.74
300.00
1,249.59
885.63
147.00
64.39
62,157.75
56.89
2,920.00
8,285.41
170.00
50.00
537.36
26.74
191.68
EXHIBIT n An TO RESOLUTION #2005-135
Met Council
Middle St Croix Watershed WMO
Miller Excavating, Inc.
MN Dept of Administration
Municipal Code Corp.
Office Depot
Office Max
OnSite Sanitation
Paul, Chris
PC Solutions
Reding, Kathy
Pinky's Sewer Service
Pod's Tire & Wheel, Inc
R & R Specialties, Inc.
Roettger Welding
Schmitt, Melisa
SHE
Sherwin Williams
Sprint
SPS companies
St. Croix Boat & Packet
State of MN Dept. of Public Transportation
Stillwater Gazette
Stillwater Motor Company
TA Schifsky & Sons, Inc
The J.P. Cooke Co.
Tompkins, Shelly
Tri State Bobcat, Inc
United Rentals
Veit & company
Verizon Wireless
Washington County Road & Bridge
Washington County Government Center
Washington County Survey
Waste Management - Blaine
Yocum Oil Company
Page 2
Wastewater Service for June
2nd Half of 2005 Contribution
Excavating Work for Skateboard Park
WAN Invoice (April)
Annual Code on Internet Fee
Office Supplies
Office Supplies
Weekly Service & Special Event Service
Work Boots
Mainenance Agreement
Park Fees Refund
Pumped Lift Station
Vehicle Repair
Ice Paint, & Labor to Ice Painter
Equipment Repair
Park Deposit Refund
Professional Services
Paint for Parking Dept.
Cell Phone
Supplies
Services for May
Lamp Signal/Roadway - Not DOT
Publications
Equipment Repair
Asphalt
License Tags
Park Deposit Refund
Bobcat Snow V-Blade, Sweeper, & Angle Broom
Temporary Erosion Control Blanket
Refund Right-of-way Permit
Cell Phone
Traffic Signal Work
Reimbursement of CDGB Grant Funds
Neal Meadows
Dumpster for Carpet Replacement
UL & Diesel Gas
.
95,113.57
5,401.74
1,200.00
140.83
350.00
218.81
46.28
1,089.92
37.50
48.00
135.00
100.00
96.18
1,788.98
10.00
50.00
1,323.74
93.67
40.51
210.26
27,074.18
83.05
314.27
30.96
1,522.56
36.71
50.00
8,154.43
2,182.19
1,130.00
212.42
88.28
2,368.00
5.33
41 .49
4,199.10
.
.
.
.
.
MEMORANDUM
TO: Mayor & City Council
FROM: Larry Hansen, City Administrator
DATE: June 17,2005
SUBJECT: Finance Director Harrison - Probationary Period
It has now been nearly a year that Sharon Harrison has been serving as the City's Finance
Director. During this period I have had the opportunity to work with Sharon and observe
her performance. In January of this year I gave Sharon her first performance review and
she received an excellent rating. I strongly recommend that the council appoint Sharon to
regular full time status as Finance Director effective July l, 2005.
RECOMMENDATION
I recommend that the City adopt the attached Resolution approving the Regular, Full-
time appointment of Sharon Harrison as Finance Director effective July 1, 2005.
RESOLUTION 2005-136
APPROVING APPOINTMENT OF
SHARON HARRISON AS REGULAR,
FULL- TIME FINANCE DIRECTOR
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that Sharon
Harrison is hereby appointed regular, full-time Finance Director from and after July 1,2005. As
compensation for services Sharon Harrison shall receive wages and benefits as specified in the
agreement between the City of Stillwater and the MN Teamsters Public and Law Enforcement
Employee's Union, Local No. 320 representing the Stillwater Public Manager's Association
labor agreement.
Approved this 2151 day of June 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
.
.
MEMORANDUM
June 17,2005
TO:
Mayor and City Council
FROM:
Diane Ward, City Clerk
SUBJECT: Special Event - Wedding Ceremony - Closure of Street
DISCUSSION:
Attached is the special event application from Christine Herman/Robert
Knapp for your review and approval.
They have requested the closure of Laurel Street East between 2nd & 3rd
Street on Saturday, September 3, 2005 from 1 :30-1 0:00 p.m. Staff has reviewed
the request and the Police Chief and Public Works Director recommend only the
closure of the street during the wedding ceremony - approximately 1-1.5 hours.
Barricades could be dropped off, but the responsibility of placing and moving of
the barricades would be the responsibility of the applicant.
RECOMMENDATION:
It is recommended that the request be approved, conditioned upon the
closure of the street only be done during the wedding ceremony for
approximately 1-1.5 hours and that the barricades be dropped off by Public
Works but the placement and removal is the responsibility of the applicant.
2 Ui".Jth ,'ttre..t
StillR-oter. i1l.' ,.:>0::2
Telf>phOJI(.: (j,'il.l:lO-880{) f'ux: {i.)I.':W.81W9
.
APP'.JICA TIOl\l FOR SPECIAL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
APPLICANT INFORMA TlON
Email Address:
/ch
J
~_tJ:..J}C:~ t""IY({ tl~~~n1.>n, CerYl
Submittal Date:
LIL/Nf <::2-_
Daytime Phone
(' tIRIST/lJ 5
IlT7 {;. LALJRE:L S-r.
STill tVATEr<.- State
('J S-/- 43[- 8B C:;C) Alternate Number
HERjvlf)N
Type of Non-Profit
I Organization For-Profit
~ R[I BeRT /(NI-\ pp
Organization
Contact person( 5 )
Address
City
MN
Zi U7(;9 J.-
p__...:z~__~ ____
__CE_L__Lf:QJ3_~~_,-)_ft, I~ - Lll; 3- 900 d--
EVENT INFORMA TlON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event
SAT. SepT.
3 Rl> /05 Hours of Event.--11 30- /0 .' {lOp f-L
f (Special Events conducted aHer 10:00 p.m., require
Council approval of a variance to the noise ordinance)
.
Proposed Location OT Lvent (be
specific)
S I DC Y ARI':> Ab\)ACE~II /U
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
LAuREl- STf$ET.
Type of Event
'VVCbD/tJt, (tR~tcNY
Estimated number of people to
attend
80
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol
~ Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
Permit to Consume ~ (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee)
" Site Map (required) V;:ttach to application)
Impact on Parking (reqUired)__Z__u Describe:
fAi
3D -)S- (A/2S
~.4
(CONTINUE ON BACK)
.
.
.
Special Sign age
Describe:
Letter of Approval by Property Owner if on Private
Property (attach to application)
Tents or Membrane Structures ",L
Cooking Operations
Water Activities (River/Lakes)
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
v
Police Officer Needed
Restrooms (Portable)
Live Entertainment
v
Level of Promotion/Advertisement
J' . ~
(;;UlAJtz:~ '/)-t~
Applicant Signature /
CXENT I S eN o~'f2-
OwN p/kJ pony
Size 20:X;:b~
Propane
River lake Name:
I
511>E" LjM[) f
locatjon DRIVE IJ.-JIJCj ,
Deep fat-frying
Exiting Points
Other
EMT Standby
Ambulance
Standby
Fire
Department
Standby
Describe
or=>. I ,2 iJD I') lZ f) _-
What Streets :_l?~t:..~~__~___+ ___,__, ___Qf::J.._t!JY R lL..:.5L _f:::Ji
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
4351-4900) to arrange for officer
(Applicant to pay for restrooms - Contact Public Works 275-4100)
Type of Music VIOliN,' A{'{~f blA"-i (Ell-l NIe- f1USIC )
j
J ~~~~
/ /r
~
OFFICE USE ONLY
Community Development r:z:J
City Administrator CSCJ
City Clerk [X]
Fire Chief ~,(~'fl
Police Chief i \ I
Public Works Director /I~
Public Works Superintendent D
Parks Board Approval Required D
Planning Comm Appr. Required D
City Council Approval Required D
/",. .
'.Jteve,
V\Q /\ A I I v /'l' , i) 1
Comments: J I ) d/JA..vvf~..)..J k()v'.
f
.
(~fj "/ i
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-, ,," 1 ,r\_ ~ -"'t'"'V .,V/"'./"\-(,/--
I I r-
It" l.~
( \\t\ ,~A4
............. -! "-'-~.
-"'-...,./
FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25,00 per day
Event Fee
Depos~ $250,00
Other Fees:
TOTAL FEES
J\lilpOucst: \ I;q,s
PilgC ] of ]
.
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.
BOARD OF WATER COMMISSIONERS
204 North Third Street
PO. Box 242
Stillwater, MN 55082-0242
Phone: 651-439-6231 " FAX: 651-439-4061
To the Mayor and City Council
City of Stillwater, Minnesota
In compliance with Article XIII, Section 12 of the City Charterr I
respectfully submit the Financial Statement of the Board of Water
Corrmissioners for the year ended D?cember 31, 2004
".,... ,,/ //
/"-';~:'" fl/f3t~
(
..Jim McKnight
Secretary
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
FINANCIAL STATEMENTS AND
SUPPLEMENTARY INFORMATION
YEARS ENDED DECEMBER 31,2004 AND 2003
.
.
.
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
TABLE OF CONTENTS
YEARS ENDED DECEMBER 31,2004 AND 2003
INTRODUCTORY SECTION
ORGANIZATION SCHEDULE
1
FINANCIAL SECTION
INDEPENDENT AUDITORS' REPORT
2
MANAGEMENT'S DISCUSSION AND ANALYSIS
4
BASIC FINANCIAL STATEMENTS
BALANCE SHEETS 8
STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS 9
STATEMENTS OF CASH FLOWS 10
NOTES TO FINANCIAL STATEMENTS
12
SUPPLEMENTARY INFORMATION
SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES
20
OTHER REPORTS SECTION
REPORT ON MINNESOTA LEGAL COMPLIANCE
21
.
Board of Comissioners
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
ORGANIZATION SCHEDULE
DECEMBER 31,2004
James O'Brien
John Rheinberger
Robert Thompson
Treasurer
President
Vice-President
Member
Larry Hansen
Officers
.
.
James McKnight
Manager
(1 )
Term Expires
2006
2007
2005
Appointed
Appointed
IJarsnAllen"
C:PAs. COnSIl]l;lnlS & ..\d\"I:'\OrS
\NWW lar sonallen.com
.
INDEPENDENT AUDITORS' REPORT
Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
We have audited the accompanying financial statements of the Board of Water Commissioners, a
component unit of the City of Stillwater, as of and for the years ended December 31,2004 and 2003, as
listed in the table of contents. These basic financial statements are the responsibility of the .
Commission's management. Our responsibility is to express an opinion on these basic financial
statements based on our audits.
We conducted our audits in accordance with U.S. generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audits provide a reasonable
basis for our opinion.
In our opinion, the financial statements referred to above, present fairly, in all material respects, the
financial position of the Board of Water Commissioners, a component unit of the City of Stillwater as of
December 31, 2004 and 2003, and the results of operations and its cash flows for the years then ended
in conformity with U.S. generally accepted accounting principles.
.
(2)
\ ii'.n ,':,-..;("h"l;_ .,. ("r. 1 J 1
. The management's discussion and analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by U.S generally accepted
accounting standards. We have applied certain limited procedures, which consisted principally of
inquiries of management regarding the methods of measurement and presentation of the required
supplementary information. However, we did not audit the information and express no opinion on it.
Our audit was made for the purpose of forming an opinion on the financial statements taken as a whole.
The supplementary schedules of operating expenses as listed in the table of contents as supplemental
information are presented for purposes of additional analysis and are not a required part of the basic
financial statements. Such information has been subjected to the auditing procedures applied in the
audit of the basic financial statements and, in our opinion, is fairly stated, in all material respects, in
relation to the basic financial statements taken as a whole.
Minneapolis, Minnesota
February 15, 2005
~I ~(vJ~ t 4,'l u~
LARSON, ALLEN, WEISHAIR & CO., LLP
.
.
(3)
.
.
.
BOARD OF WATER COMMISSIONERS
MANAGEMENT'S DISCUSSIONS AND ANALYSIS
DECEMBER 31, 2004
This section of the Board of Water Commissioners' annual financial report presents the analysis of the
Commission's financial performance during the fiscal years ending December 31, 2004 and 2003.
Please read it in conjunction with the financial statements, which follow this section. The Management's
Discussion and Analysis (MD&A) is an element of Required Supplementary Information specified in the
Governmental Accounting Standard Board's (GASB) Statement No. 34 - Basic Financial Statements -
and Management's Discussion and Analysis ~ for State and Local Governments.
Overview of the Financial Statements
The Board of Water Commissioners is a component unit of the City of Stillwater, Minnesota, and is
responsible to account for the distribution of water services to the residents of the City. The annual
report of the Commission includes the basic financial statements, the independent auditors report, notes
that explain in more detail information in the financial statements and this management's discussion and
analysis report. The report also includes supplementary information for operating expenses.
Basic Financial Statements Required
The financial statements report information about the Commission using accounting methods similar to
those used by private sector companies. These statements offer short and long-term financial
information about its activities.
The Balance Sheets include all of the Commission's assets, liabilities, and net assets and provides
information about the nature and amount of investments in various assets and obligations to the
Commission's creditors. It also provides the basis for evaluating the capital structure, and determining
the liquidity and financial flexibility of the Commission.
The Statements of Revenues, Expenses and Changes in Net Assets accounts for all the current
year's revenues and expenses. This statement measures the success of operations over the past year
and can be used to determine whether all costs are recovered through user fees and other charges.
This statement also measures the Commission's profitability and credit worthiness.
The Statements of Cash Flow provides information about the Commission's cash receipts and cash
payments during the reporting period. These statements report cash receipts, cash payments, and net
changes in cash resulting from operations, investing and financing activities, and reports on changes in
cash balances during the reporting period.
(4)
BOARD OF WATER COMMISSIONERS
MANAGEMENT'S DISCUSSIONS AND ANALYSIS
DECEMBER 31,2004
.
Condensed Financial Statements
To begin our analysis a summary of the Balance Sheets is presented in Table A-1.
Table A-1
Condensed Balance Sheet
2004 2003 2002
Net Utility Plant $ 10,320,027 $ 9,196,697 $ 9,043,195
Other Long-Term Assets 522,726 325,069 473,641
Current Assets 1,613,139 1,730,967 1,412,546
Total Assets $ 12,455,892 $ 11,252,733 $ 10,929,382
Long- Term Liabilities $ 942,152 $ 1,045,473 $ 1,130,944
Current Liabilities 279,710 226,146 338,362
Net Assets 11,234,030 9,981,114 9,460,076
Total Liabilities and Net Assets $ 12,455,892 $ 11 ,252,733 $ 10,929,382
A summary of the Statements of Operations is presented in Table A-2.
Table A-2
Condensed Statements of Revenues, Expenses and Changes in Net Assets
.
2004 2003 2002
Operating Revenues $ 964,527 $ 1,071,891 $ 886,239
Less: Operating Expenses (1,078,875) (1,118,799) (940,467)
Operating Loss (114,348) (46,908) (54,228)
Other Income 1,195,740 567,946 540,575
Capital Contributions from City 171,524
Total Change in Net Assets $ 1 ,252,916 $ 521,038 $ 486,347
Financial Statement Analysis
The increase in net utility plant is mainly attributed to street additions. Specifically, there were significant
additions in the North Hill and Settler Glen during fiscal year 2004 and Liberty and Settler Glen during
fiscal year 2003. The additions consist of water mains, hydrants, valves and other apparatus. During
fiscal year 2004, a new 8" water main was installed which runs north on Highway 95 from Elm Street to
the railroad bridge in the Dutchtown area of Stillwater. The new water main replaced an existing 6"
water main at a cost of approximately $205,000.
Siqnificant Transactions
Effective January 1, 2003 water rates were increased from $1.40 per thousand gallons when exceeding
the minimum 10,000 gallons to $1.50 per thousand gallons. Fiscal year 2003 was also much drier than
normal and resulted in the pumping of 783,098,000 gallons of water which is 65,000,000 gallons more
than fiscal year 2002. There were no rate changes during fiscal year 2004.
.
(5)
.
BOARD OF WATER COMMISSIONERS
MANAGEMENT'S DISCUSSIONS AND ANALYSIS
DECEMBER 31,2004
Budqetary Hiqhliqhts
The Commission adopts an annual Operating Budget. Because of its enterprise nature, the budgets are
not operated as statutory budgets. The budget results are reviewed monthly and are used as a financial
management tool.
A summary of the 2004 and 2003 Budget Analysis is presented in Table A-3.
Table A-3
Condensed Budget Analysis
2004 2003
Budget Actual Budget Actual
Operating Revenues $ 1,168,000 $ 964,527 $ 1,078,550 $ 1,071,891
Less: Operating Expenses (1,199,500) (1,078,875) (1,087,400) (1,118,799)
Operating Loss (31,500) (114,348) (8,850) (46,908)
Other Income 309,500 1,195,740 257,000 567,946
Capital Contributions from City 171,524
Total Change in Net Assets $ 278,000 $ 1,252,916 $ 248,150 $ 521 ,038
.
Fiscal year 2004 operating revenues were less than expected mainly due to higher levels of rain
received during the summer months than anticipated which resulted in less pumping. Other income was
significantly higher than budgeted. The Commission received $976,572 in developer contributed
watermain extensions which are included other revenue in the financial statements. Fiscal year 2003
operating expenses were higher than expected mainly due to a significant water main break that
required repairs in the amount of $65,000.
Capital Asset and Lonq-Term Debt Activity
The Commission made capital asset additions to utility plant in the amounts of $1,459,921 and
$472,175 in fiscal years 2004 and 2003, respectively. Current year depreciation expense was $336,319
and $309,554 in fiscal years 2004 and 2003, respectively.
The Commission did not issue any new long-term debt during fiscal years 2004 or 2003. Payments were
made in fiscal years 2004 and 2003 in the amount of $90,000 on the current portion of principal due on
existing long-term debt. All outstanding long-term debt is issued on behalf of the Commission by the
Stillwater City Council and is backed by a pledge of net revenues of the Commission.
Other Financial Information, Next Year's Budqet and Rates
The Board of Water Commissioners has determined that there will be no change in rates for fiscal year
2005. Additionally, the Board is in the preliminary stages of planning the drilling of a new well which
would start in fiscal year 2005 and be completed in 2006. Cost estimates could run as high as
. $1,000,000 depending on extent of construction related to the well.
(6)
BOARD OF WATER COMMISSIONERS
MANAGEMENT'S DISCUSSIONS AND ANALYSIS
DECEMBER 31,2004
Contact Information
This annual report is designed to provide a general overview of the Commission's finances for citizens,
customers and others. Questions concerning any of the information contained in this report and
requests for additional information should be addressed to the Board of Water Commissioners, City of
Stillwater, 204 North Third Street, Stillwater, MN 55082 or by email atwaterboard@ci.stillwater.mn.us
or by phone at (651) 439-6231.
(7)
.
.
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
BALANCE SHEETS
DECEMBER 31, 2004 AND 2003
2004 2003
ASSETS
UTILITY PLANT, PROPERTY AND EQUIPMENT
Non-Depreciable
Land S 4,987 $ 4,987
Depreciable
Equipment 513,055 501,134
Distribution System 13,791,703 12,348,195
Total 14,309,745 12,854,316
Less: Accumulated Depreciation 3,989,718 3,657,619
Net Utility Plant 10,320,027 9,196,697
OTHER ASSETS
Notes Receivable - Long-Term 3,863 4,335
Bond Issue Costs - Net Accumulated Amortization 18,863 20,734
Investments, Designated 500,000 300,000
Total Other Assets 522,726 325,069
CURRENT ASSETS
Cash and Cash Equivalents 186,465 207,084
Investments 1,050,000 1,100,000
. Due from Primary Government 123,889 166,340
Accounts Receivable 153,648 161,924
Notes Receivable - Current Portion 2,033 4,717
Accrued Interest Receivable 18,487 13,516
Inventories 54,071 53,010
Prepaid Expenses 24,546 24,376
Total Current Assets 1,613,139 1,730,967
Total Assets $ 12,455,892 $ 11,252,733
NET ASSETS AND LIABILITIES
NET ASSETS
Invested in Utility Plant, Net of Related Debt $ 9,350,027 $ 8,136,697
Unrestricted 1,884,003 1,844,417
Total Net Assets 11,234,030 9,981,114
CURRENT LIABILITIES
Current Portion of Revenue Bonds Payable 90,000 90,000
Accounts Payable 31,353 25,437
Deferred Revenue 102,565 50,218
Accrued Expenses 34,797 37,734
Accrued Interest Payable 20,995 22,757
Total Current Liabilities 279,710 226,146
LONG-TERM LIABILITIES
Compensated Absences 62,152 75,473
Revenue Bonds Payable 880,000 970,000
. Total Long-Term Liabilities 942,152 1,045,473
Total Liabilities 1,271,619
1,221,862
Total Net Assets and Liabilities $ 12,455.892 $ 11,252.733
See accompanying Notes to Financial Statements.
(8)
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF REVENUES, EXPENSES, AND
CHANGES IN NET ASSETS
YEARS ENDED DECEMBER 31, 2004 AND 2003
2004 2003
OPERATING REVENUES
Water Sales $ 906,597 $ 1,028,792
Other Operating Revenues 57,930 43,099
Total Operating Revenues 964,527 1,071,891
OPERATING EXPENSES
Operating Expenses 434,921 503,703
Service Customer Expenses 43,022 45,2 06
Administrative and General Expenses 264,613 260,336
Depreciation 336,319 309,554
Total Operating Expenses 1,078,875 1,118,799
OPERATING LOSS (114,348) (46,908)
NON-OPERATING REVENUES (EXPENSES)
. Interest Income 34,189 36,682
Sale of Scrap or Other Materials 8,448 9,788
Water Access Charges 187,043 257,672
Meter Rental Charges 28,376 38,851
Penalty Charges 11,760 10,080
Miscellaneous 92 12,491
Developer Fixed Asset Contributions 976,572 257,345
Interest Expense (50,740) (54,963)
Total Non-Operating Revenues 1,195,740 567,946
Income Before Capital Contributions 1,081,392 521,038
Capital Contribution from City 171,524
CHANGE IN NET ASSETS 1,252,916 521,038
Net Assets - Beginning of Year 9,981,114 9,460,076
NET ASSETS - END OF YEAR $ 11 ,234,030 $ 9,981,114
.
See accompanying Notes to Financial Statements.
(9)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF CASH FLOWS
YEARS ENDED DECEMBER 31,2004 AND 2003
.
2004 2003
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Customers $ 1,311,045 $ 1,317,798
Cash Paid to Employees (337,646) (327,064)
Cash Paid to Suppliers (416,102) (532,380)
Net Cash Provided by Operating Activities 557,297 458,354
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Construction and Acquisition of Utility Plant, Property and Equipment (311,825) (205,711)
Principal Payments on Revenue Bonds (90,000) (90,000)
Interest Paid (50,388) ( 56,688)
Net Cash Used for Capital and Related
Financing Activities (452,213) (352,399)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of Investments (1,200,000) (850,000)
Redemption of Investments 1,050,000 826,076
Interest Received 24,297 48,834
Net Cash Provided (Used) by Investing Activities (125,703) 24,910 .
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (20,619) 130,865
Cash and Cash Equivalents - Beginning of Year 207,084 76,219
CASH AND CASH EQUIVALENTS - END OF YEAR $ 186,465 $ 207,084
.
See accompanying Notes to Financial Statements
(10)
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF CASH FLOWS (CONTINUED)
YEARS ENDED DECEMBER 31,2004 AND 2003
2004 2003
RECONCILIATION OF OPERATING LOSS TO
CASH FLOWS FROM OPERATING ACTIVITIES:
Operating Loss $ (114,348) $ (46,908)
Adjustments to Reconcile Operating Loss to
Net Cash Provided by Operating Activities
Depreciation and Amortization 338,190 311,425
Cash Received from Other Nonoperating Income 240,560 324,559
(Increase) Decrease in Assets
Accounts Receivable 8,276 (26,168)
Due from Primary Government 42,451 22,317
Notes Receivable 3.156 (6,016)
Inventories ( 1 ,061 ) (6,393)
Prepaid Expenses (170) (6,775)
Increase (Decrease) in Liabilities:
Accounts Payable 5,916 (43,285)
Deferred Revenue 52,347 (68,785)
Accrued Expenses (4,699) (146)
Compensated Absences (13,321) 4,529
. Net Cash Provided by Operating Activities $ 557,297 $ 458,354
NONCASH INVESTING, CAPITAL AND FINANCING ACTIVITIES:
Developer Fixed Asset Contributions $ 976,572 $ 257,345
.
See accompanying Notes to Financial Statements
(11 )
.
NOTE 1
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2004 AND 2003
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Or~anization and Operation
The Board of Water Commissioners is a component unit of the City of Stillwater, created and
prescribed by the City Charter. The purpose of the Commission is to account for the
distribution of water services to the residents of the City The City Council appoints members
of the Commission and maintains annual budgetary controls over commission-delegated
financial activities. The financial statements presented here are also included in the basic
financial statements of the City of Stillwater.
The accounting policies of the Board of Water Commissioners conform to U.S. generally
accepted accounting principles.
Financial Reportin~ Entity
The Commission's basic financial statements include all funds, departments, agencies,
boards, commissions, and other organizations over which Commission officials exercise
oversight responsibility.
Component units are legally separate entities for which the Commission (primary
government) is financially accountable, or for which the exclusion of the component unit
would render the financial statements of the primary government misleading. The criteria
used to determine if the primary government is financially accountable for a component unit
include whether or not the primary government appoints the voting majority of the potential
component unit's governing body, is able to impose its will on the potential component unit,
is in a relationship of financial benefit or burden with the potential component unit, or is
fiscally depended upon by the potential component unit.
Based on these criteria, there are no organizations considered to be component units of the
Commission
Measurement Focus and Basis of Accountin~
The accrual basis of accounting is used by the Commission. Under this method, revenues
are recorded when earned and expenses are recorded when the related fund liability is
incurred. The Commission applies only those applicable pronouncements of the Financial
Accounting Standards Board issued on or before November 30, 1989 in accounting and
reporting for its proprietary operations.
The financial statements of the Commission have been prepared in conformity with
accounting principles generally accepted in the United States of America (GAAP) as applied
to governmental units. The Governmental Accounting Standards Board (GAS B) is the
accepted standard setting body for establishing governmental accounting and financials
reporting principles. The GASB has issued a codification of governmental accounting and
financial reporting standards. This codification and subsequent GASB pronouncements are
recognized as US. generally accepted accounting principles for state and local governments
that have implemented GASB Statement No. 34, Basic Financial Statements - and
Management's Discussion and Analysis - for State and Local Governments. This financial
report has been prepared in conformity with GASB Statement No 34.
(12)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2004 AND 2003
.
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Utility Plant, Property, and Equipment
Utility plant, property, and equipment is recorded at cost, or in the case of contributions, at
fair market value at the time received. Depreciation is calculated using the straight-line
method over the assets' estimated useful lives, ranging from five to fifty years.
Cash and Cash Equivalents
For the purposes of the Statement of Cash Flows, cash equivalents are defined as short-
term, highly liquid investments that are both:
A. Readily convertible to known amounts of cash, or
B. So near their maturity that they present insignificant risk of changes in value because of
changes in interest rates.
The Commission's policy considers cash equivalents to be those that meet the above criteria
and have original maturities of three months or less.
Cash and cash equivalents consist of checking and savings accounts and cash on hand.
.
Accounts Receivable
It is management's judgment that losses from uncollectible customer receivables, if any, will
be immaterial; therefore, no allowance for doubtful accounts is reflected in the financial
statements. All accounts receivable are uncollateralized.
Inventories
Inventory is stated at the lower of cost (first-in, first-out method) or market.
Net Assets
Net assets represent the difference between assets and liabilities in the financial statements.
Net assets invested in capital assets, net of related debt consists of capital assets, net of
accumulation depreciation, reduced by the outstanding balance of any long-term debt used
to build or acquire the capital assets. Net assets are reported as restricted in the financial
statement when there are limitations imposed on their use through external restrictions
imposed by creditors, grantors, laws or regulations of other governments.
.
(13)
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2004 AND 2003
NOTE 2
DETAIL OF UTILITY PLANT, PROPERTY AND EQUIPMENT
The following list includes the major classes of capital assets
2004 2003
Capital Assets, Not Being Depreciated
Land $ 4,987 $ 4,987
Capital Assets, Being Depreciated
Equipment
Trucks 120,532 120,532
Office Furniture and Equipment 88,391 88,7 41
Shop Equipment 304,132 291,861
Distribution System
Original Plant 145,000 145,000
Water Stations and Reservoir 3,155,963 3,155,963
Building and Vault 123,437 123,437
Standpipes 845,168 845,168
Extensions 8,985,285 7,564,055
Meters in Service 536,850 514,572
. Total Capital Assets 14,309,745 12,854,316
Less: Accumulated Depreciation 3,989,718 3,657,619
Net Capital Assets $ 10,320.027 $ 9,196,697
Changes in fixed assets is as follows:
Balance Balance
December 31, December 31,
2003 Additions Deletions 2004
Land $ 4,987 $ $ $ 4,987
Equipment 501,134 16,413 4,492 513,055
Distribution System 12,348,195 1,443,508 13,791,703
Total Capital Assets 12,854,316 1,459,921 4,492 14,309,745
Less: Accumulated Depreciation 3,657,619 336,319 4,220 3,989,718
Net Capital Assets $ 9,196,697 $ 1,123,602 $ 272 $10,320,027
.
(14)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31,2004 AND 2003
.
NOTE 3 INVESTMENTS DESIGNATED BY THE BOARD
Investments designated by the Board for specific purposes were as follows:
Designated for Future Well Purchase
Designated for Future Water Main Purchase
Total
$
2004
500,000
$
2003
100,000
200,000
300,000
$
500,000
$
NOTE 4 DEPOSITS AND INVESTMENTS
In accordance with Minnesota statutes the Commission maintains deposits at banks which
are authorized by the Board of Water Commissioners.
Minnesota statutes require that all City deposits be protected by insurance, surety bond or
collateral. The market value of the collateral pledged must equal 110% of the deposits not
covered by insurance or bonds.
.
Authorized collateral includes legal investments as defined by Minnesota Statutes. Securities
pledged as collateral must be held in safekeeping by the City Treasurer or in a financial
institution other than that pledging the collateral.
Balance at December 31, 2004
Bank
Balance
Carrying
Amount
Insured or collateralized by securities held by
the Commission's custodial Bank in the
Commission's Name
$
1,741,785
$
1,736,465
These balances consist of
Cash and Cash Equivalents
Investments in Time Deposits
Investments in Time Deposits - Designated
$
191,785
1,050,000
500,000
1,741,785
$
186,465
1,050,000
500,000
1,736,465
$
$
.
(15)
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31,2004 AND 2003
NOTE 4 DEPOSITS AND INVESTMENTS (CONTINUED)
Bank Carrying
Balance at December 31, 2003 Balance Amount
Insured or collateralized by securities held by
the Commission's custodial Bank in the
Commission's Name $ 1 ,609,752 $ 1 ,607,084
These balances consist of:
Cash and Cash Equivalents $ 209,752 $ 207,084
Investments in Time Deposits 1,100,000 1,100,000
Investments in Time Deposits - Designated 300,000 300,000
$ 1,609,752 $ 1 ,607,084
NOTE 5
INVENTORIES
The major classes of inventory consist of the following at December 31, 2004 and 2003:
Pipe and Fittings
Brass Goods
Tools and Supplies
Meters
Total
2004
$ 32,458
6,605
11,124
3,884
$ 54,071
2003
$ 30,328
6,459
7,192
9,031
$ 53,010
NOTE 6 COMPENSATED ABSENCES
.
The Commission records a long-term liability for employee compensated absences
consisting of vested sick pay and a current liability consisting of vested vacation and
longevity. Employees earn vacation in arrears and may carry over five vacation days and one
hundred sick days. Longevity is a calculation based on the number of years of service and
the current rate of pay. It accrues monthly and is paid out on December 1 for the year ending
November 30 of the same year. Employees are compensated for sick days in excess of one
hundred days at year end and for all vested sick days, vacation days, and longevity upon
termination.
At December 31, 2004 and 2003, accumulated sick pay benefits payable were $62,152 and
$75,473, respectively, vested vacation pay benefits payable were $18,485 and $22,467,
respectively, and vested longevity pay benefits payable were $534 and $1,182, respectively.
(16)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31,2004 AND 2003
.
NOTE 7 REVENUE BONDS PAYABLE
Final
Issue Maturity Interest Original Payable
Date Date Rate Issue 12/31 /04
General Obligallon Bonds:
2000B Water Revenue Bonds 04/01/00 02/01/15 4.00% - 5.50% $ 1,330,000 $ 970,000
Changes in long-term debt for the year ended December 31, 2004 is as follows:
Balance Balance
12/31/03 Additions Deletions 12/31/04
General Obligation Bonds:
2000B Water Revenue Bonds $1,060,000 $ $ 90,000 $ 970,000
Maturities of long-term debt are as follows:
Year Ended December 31, Principal Interest Total .
2005 $ 90,000 $ 48,228 $ 138,228
2006 90,000 43,863 133,863
2007 90,000 39,408 129,408
2008 90,000 34,885 124,885
2009 90,000 30,317 120,317
2010-2014 435,000 81,639 516,639
2015 85,000 2,338 87,338
Total $ 970,000 $ 280,678 $ 1.250,678
The General Obligation Water Revenue Bonds, Series 2000B dated April 1, 2000, were
issued to finance a water project in the City of Stillwater, consisting of a new well pumphouse
and construction of Settler's Park Reservoir. Bond principal is payable in annual installments
ranging from $85,000 to $90,000 through February 2015, together with interest ranging from
4.00% to 5.5%.
NOTE 8 PENSION PLANS
PUBLIC EMPLOYEES RETIREMENT ASSOCIA TlON
Plan Description
All full-time and certain part-time employees of the Commission are covered by defined
benefit pension plans administered by the Public Employees Retirement Association of
Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) which .
is a cost-sharing, multiple-employer retirement plan. This plan is established and
administered in accordance with Minnesota Statutes, Chapter 353 and 356,
(17)
.
NOTE 8
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31,2004 AND 2003
PENSION PLAN (CONTINUED)
Plan Description (continued)
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan
members are covered by Social Security and Basic Plan members are not. All new members
must participate in the Coordinated Plan
PERA provides retirement benefits as well as disability benefits to members, and benefits to
survivors upon death of eligible members. Benefits are established by State Statute, and
vest after three years of credited service The retirement benefits are based on a member's
highest average salary for any five successive years of allowable service, age, and years of
credit at termination of service
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan
members. The retiring member receives the higher of step-rate benefit accrual formula
(Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate
for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of
service and 2.7 percent for each year thereafter. For a Coordinated Plan member, the
annuity accrual rate is 1.2 percent of average salary for each of the first 10 years and 1.7
percent for each successive year. Under Method 2, the annuity accrual rate is 2.7 percent of
average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for
each year of service.
For PERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a
full annuity is available when age plus years of service equal 90. Normal retirement age is 65
for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the
age for unreduced Social Security benefits capped at 66 for Coordinated members hired on
or after July 1, 1989. A reduced retirement annuity is also available to eligible members
seeking early retirement.
There are different types of annuities available to members upon retirement. A single-life
annuity is a lifetime annuity that ceases upon the death of the retiree, no survivor annuity is
payable. There are also various types of joint and survivor annuity options available which
will be payable over joint lives. Members may also leave their contributions in the fund upon
termination of public service in order to qualify for a deferred annuity at retirement age.
Refunds of contributions are available at any time to members who leave public service, but
before retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current
provisions and apply to active plan participants. Vested, terminated employees who are
entitled to benefits but are not receiving them yet are bound by the provisions in effect at the
time they last terminated their public service.
PERA issues a publicly available financial report that includes financial statements and
required supplementary information for PERF. That report may be obtained on the web at
mnpera.org, by writing to PERA at 60 Empire Drive, Suite 200, St. Paul, Minnesota, 55103-
2088 or by calling (651) 296-7460 or 1-800-652-9026.
(18)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31,2004 AND 2003
.
NOTE 8 PENSION PLANS (CONTINUED)
Fundin~ Policy
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions
These statutes are established and amended by the state legislature. The Commission
makes annual contributions to the pension plans equal to the amount required by state
statutes. PERF Basic Plan members and Coordinated Plan members are required to
contribute 9.10% and 5.10% respectively, of their annual covered salary. The Commission is
required to contribute the following percentages of annual covered payroll: 11.78% for Basic
Plan PERF members, and 5.53% for Coordinated Plan PERF members. The Commission's
contributions to the Public Employees Retirement Fund for the years ending December 31,
2004, 2003, and 2002 were $17,303, $17,008, and $15,100, respectively, equal to the
contractually required contributions for each year as set by state statute
NOTE 9 RISK MANAGEMENT
The Commission is exposed to various risks of loss related to torts; theft of, damage to, or
destruction of assets; error or omissions; injuries to employees or natural disasters for which .
the Commission carries commercial insurance.
Significant losses are covered by commercial insurance. There have been no significant
reductions in insurance coverage from the prior year. Settlement amounts have not
exceeded insurance coverage for the current year or the three prior years.
.
(19)
SUPPLEMENTARY INFORMATION
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES
YEARS ENDED DECEMBER 31,2004 AND 2003
.
2004 2003
OPERA TING EXPENSES
Wages $ 211,955 $ 192,733
Repairs and Supplies 110,533 197,128
Chemicals 12,826 14,147
Electncity 53,813 55,803
Truck Expenses 7,680 6,550
Fuel 7,381 7,254
Testing Expenses 28,862 28,217
Amortization 1,871 1,871
Total Operating Expenses 434,921 503,703
SERVICE CUSTOMER EXPENSES
Labor, Jobbing and Equipment 30,759 28,977
Repairs, Parts and Supplies 12,263 16,229
Total Service Customer Expenses 43,022 45,206
ADMINISTRATIVE AND GENERAL EXPENSES .
Wages 89,744 109,737
Employee Pensions and Benefits 104,294 90,168
Insurance and Bonds 40,547 29,302
Utilities and Telephone 4,613 4,700
Office Supplies and Postage 14,320 12,373
Audit 8,974 6,380
Other 2,121 7,676
Total Administrative and General Expenses 264,613 260,336
Total Operating Expenses $ 742,556 $ 809,245
.
(20)
OTHER REPORTS SECTION
.
.
.
Lars:)nAllen'
CPAs, COl1SUII:ll1IS Ii: Ad""ofs
WWW.13fSOnallen.com
REPORT ON MINNESOTA LEGAL COMPLIANCE
Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
We have audited the financial statements of the Board of Water Commissioners, a component unit of
the City of Stillwater, as of and for the year ended December 31, 2004, and have issued our report
thereon dated February 15, 2005,
We conducted our audit in accordance with US, generally accepted auditing standards and the
provisions of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the
State Auditor pursuant to Minnesota Statute 6.65, Accordingly, the audit included such tests of the
accounting records and such other accounting procedures as we considered necessary in the
circumstances,
The Minnesota Legal Compliance Audit Guide for Local Government covers six main categories of
compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public
indebtedness, claims and disbursements, and miscellaneous provisions. Our study included all of the
listed categories,
The results of our tests indicate that for the items tested, the Board of Water Commissioners complied
with the material terms and conditions of the applicable legal provisions referred to in the preceding
paragraph,
This report is intended solely for the information and use of the members of the Board of Water
Commissioners, management and the office of the Minnesota State Auditor and is not intended to be
and should not be used by anyone other than these specified parties,
c7-~(~,~~/ayu/
LARSON, ALLEN, WEISHAIR & CO., LLP
Minneapolis, Minnesota
February 15, 2005
(21)
L,H'-'-'fL .,\llcn. \\"C,<;h:lH [( LL
.
r illwater
~ -- - ~
TH:-:-IRTHPLACE OF MINNESOTA i)
APPLICA TI01V FOR PERAflT TO SELL
Permit No
2005 -- 145
Location Lily Lake Ballfields
Organization
Organization Type (Individual, For-Profit, or Non-Profit Individual
First Name Troy
Last Name Lee
Address 411 Sarah Lane #1
Date of Birth:
City Somerset
State WI Zip 54025
Mailing Address (if different than above)
Daytime Phone 301-2749
Other Phone
Event (softball game, wedding, etc. Ballfields Tournament
.'ype of Activity (fund raiser, dancing, music etc.)
Beginning Day: Friday, July 22, 2005
Ending Day Sunday, July 24, 2005
Beginning Time 1 :00 PM
Ending Time 5:00 PM
Selling of Beer 3-2
Selling of Beer (over 3-2)*
,-./
Selling of Liquor*
Selling of \Vine'"
*Requires a temporary license through MN Liquor Control
Diane \-Vard, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
Approved by City Council on
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
~-~
\\
\\
, "-~'\
.~
\
\
'-----
.
TROY LEE
411 Sarah Lane #1
Somerset, WI 54025
Phone: (651 )301-2749
June 7, 2005
Mr. Dave Eckberg
P.O Box 311
Stillwater MN, 55082
Dear Dave:
On behalf of the Stillwater Merchants Softball team we are asking for
permission to use the Lily Lake ball field and the name "Lumberjack Day's"
during Lumberjack Day's. There will be twelve teams of ten or twelve people .
per team. The flyer will read "Stillwater Merchants First Annual Lumberjack
Day's Softball Tournament".
Sincerely,
Tray Lee
Y- 4~J~
~~
.
.
.
.
I
Stillwater Fire Department
Memo
To: Mayor Kimble and Council
From: Stuart W. Glaser, Fire Chief
Date: 6/15/2005
Re: Resolution Adopting the National Incident Management System (NIMS)
Background:
The President of the United States issued Homeland Security Presidential Directive (HSPD) five, which
directly impacts emergency operations for local jurisdictions. HSPD 5 requires the use of the National
Incident Management System during disasters and emergency situations. In addition this directive
requires the local governing body adopt this system by resolution in order to be eligible for Federal
funds for disaster assistance or any Federal grant programs.
The State of Minnesota has had a formalized incident management system for many years and both
Stillwater Police and Fire have been trained and are well versed in this system. Approval of this
resolution will ensure that the City of Stillwater is compliant with HSPD 5 and eligible for Federal
assistance if needed.
Recommendation:
Council approval of the attached resolution recognizing NIMS as the incident management system
accepted by the City of Stillwater.
RESOLUTION 2005-137
.
RESOLUTION DESIGNATING THE NATIONAL INCIDENT MANAGEMENT
SYSTEM (NIMS) AS THE BASIS FOR ALL INCIDENT MANAGEMENT IN THE
CITY OF STILLWATER
WHEREAS the President of the United States, in Homeland Security Directive
(HSPD)-5, directed the Secretary of the Department of Homeland Security to
develop and administer a National Incident Management System (NIMS), which
would provide a consistent nationwide approach for federal, state, local and tribal
governments to work together more effectively and efficiently to prevent, prepare
for, respond to, and recover from domestic incidents, regardless of cause, size or
complexity;
WHEREAS the collective input and guidance from all federal, state, local, and
tribal security partners has been, and will continue to be vital to the development,
effective implementation and utilization of a comprehensive NIMS;
WHEREAS it is necessary and desirable that all federal, state, local and tribal
emergency agencies and personnel coordinate their efforts to effectively and
efficiently provide the highest levels of incident management;
WHEREAS, to facilitate the most efficient and effective incident management, it
is critical that federal, state, local, and tribal organizations utilize standardized
terminology, standardized organizational structures, interoperable
communications, consolidated action plans, unified command structures, uniform
personnel qualification standards, uniform planning, training, and exercising
standards, comprehensive resource management, and designated incident
facilities during emergencies or disasters;
.
WHEREAS, the NIMS standardized procedures for managing personnel,
communications, facilities, and resources will improve the county's ability to
utilize federal and state funding to enhance local agency readiness, maintain first
responder safety, and streamline incident management processes;
WHEREAS the Incident Command System components of NIMS are already an
integral part of various incident management activities throughout the State and
the City of Stillwater, including current emergency management training
programs;
WHEREAS the National Commission on Terrorist Attacks (9-11 Commission)
recommended adoption of a standardized Incident Command System;
WHEREAS the Governor of the State of Minnesota by Executive Order 05-02,
February 9, 2005, has designated the NIMS as the basis for all incident
management in the State of Minnesota;
.
.
NOW, THEREFORE, the Stillwater City Council does hereby establish the
National Incident Management System (NIMS) as the standard for incident
management in The City of Stillwater.
Adopted by the Stillwater City Council this 21st day of June, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
2
June 16, 2005
.
Ms. Diane Ward
City Clerk
City of Stillwater
Dear Diane:
Subject: Requested Use of Veterans Memorial and Riverview Parking Lot
The Veterans Memorial Committee requests the use of the Veterans Memorial site and the upper Riverview
Parking lot on July 24, 2005 for a reception and ceremony for our local Army National Guard unit. The
Brigade Headquarters which will be marching in the Lumberjack Days Parade has been reassigned to
Minneapolis and thereafter a significant component of that unit will be deployed to Iraq.
.
It is requested that the parking lot be closed to vehicle parking until after the reception and ceremony which
will follow the parade. The unit personnel and their friends and families as well as other and former
National Guard personnel will be in attendance. The general public is also invited to attend.
The will be no need for city services other the use of a barricade to prevent vehicle traffic within the site.
Thank you for your consideration.
Copies:
Ron Deppa
Curt Newcomb
Dave Swanson
.
Honoring Our Heroes) tben, now. and forever.
of the communities within S'chool District #834
.
.
.
i !water
lHE IH1IIPl.lCE Of MllrfPi!JOI/\
REQUEST FOR INSTAllATION OF BANNER
(FO~-PROFIT ORGANIZATIONS ONLY)
1. APPLICANT ~ ~t ~
st:-micho~.ls LA ClJIcf)
TELEPHONE 170 -7SS-;L,-
2. ORGANIZATION
3. ADDRESS
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
~ MoJ.A. - NOLI. l~-t+-,
o~~ ~/!rf - /t.)()\J. /3
5. BANNER LOCATION REQUESTED:
o South Main Street at Olive St.*
o North Main Street at Myrtle St.*
f Chestnut Street at Union Alley
*MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6. DATES TO BE DISPLAYED: Oct. ~, st --NoV. (3) ;).CtJ-S-
7. COMPANY INSTALLING BANNER:~Tec.A /)i':JnS
Address 17Lfl Canrner(!e Cl'J Wl9L. Phone 7Lf7-f 7'/'1
'<;,,,
'(
o City Date:
o MnDot
Date:
(Required for Main Street Locations;
Date:
Sent to Installer
.
STAFF REQUEST ITEM
Department: St. Croix Valley Recreation Center Date: 06/16/05
DESCRIPTION OF REQUEST (Briefly outline what the request is)
16 camera security systems
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
The cost of system is 7,114.00 funding is through Capitol outlay
.
ADDITIONAL INFORMATION ATTACHED Yes _X_ No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by:
Douglas Brady
Date: 06/16/05
.
Compultr Services of Florila, me
Products ,md Seryices for H.ospit~ity
.
Doug Brady
St. Croix Valley Recreationa] Center
1675 Market Drive
Stillwater, MN 55082
Doug,
Following are the specifications and configuration for the DVR system proposed by CSF for the facility.
DVR Computer System! ] each
PIV 3.2GB with] GB Ram 40GB HD for OS and 400GB HD for video storage and management, CDRW. ] 6port 240FPS
DVR board, ] 7" flat pane] monitor.
Cameras/ ] 6 each
'Image pick-up Device jSONV 1/3" SUPER HAD OR EXVIEW CCD SE'NSOR-"'-"~-""
'Effective Picture Elements- 151 Ox492(HxV) ----=-~~~~- -
Horizontal Resolution 1480 TV lines
'Mi~imum IIlumination/Q"01 LUX @ F1.2
'S7N--Rafu;~~~~-~~.-__.'-~1M;; than 50dB c___.________..._________.__________
Damma Characteristic 10.45
iens Mount Ic or CS mount adjustable
Auto Gain ControllVES
':A.-;';to White Balance!VES -------~,-----~---,----,..-
'A~toElect~onicShutte'7-...-------l1i60s-1 /1 00, oooson;OffSWikh~bT~----'---"-----'----"-----
'A~;I;;;c;~-~-~--~rVideo-Drive Lens & DC-Drive Lens b~th-~~-p'~rted"--- _ _ .
'Back Light Compensation ION/OFF switch-able ,-,----,----,,,,,
'Synchronous System ~Negative sync. Internal -----,---~-"-,,,----,,-,,---..-.-..
\7ideo Output- . f1 Vp-p/75 ohms. BNC of F connector c_c______.---------
Oper~tingTe~p.--.__.-----~' 1-10oC to 500C (140F to 1220F) -----------------,,----,
"-'--- [ ._--,,----,,-~
.--'---,.,,-"'-'-'-,..-----"-----------__-M------r~'~-.'--'--'~--~'
,'_M____._______ ---------c----.,,'--'-.-----T-.. ---~-"-----------~----- - ----- --------- - --- -. -- - __________,_,,_,_
"'--1
.
,
~_~_.__.__._~ __ Y_A_._A"
Lens/ ] 6 each
3.5-8mm Vari Foca] DC Auto Iris Surveillance Camera Lens
Housing Indoor/ ]4 each
Housing Outdoor with Heater and B]ower/ 2 each
Power Supply 18 port / 1 each
Cable to cameras/Siamese with power wire
System Set Up and adjustments/except installing cable and mounting cameras
System Price
$7,114.00
e
P.O. Box 262035 Tampa Fl33685-2035 813-243-1025
computerservicesoffl orida.com
.
Memorandum
To:
F,'om:
Mayor and City Council c..
L:., pc..}
Shawn Sanders. Assistant City Engineer
June 17,2005
2005 Street Improvement- Change Order
Date:
Subject:
DISCUSSION
.
Attached you will find two proposals for additional work on the 2005 Street Improvement
Project. These proposals would become part of the project in the fonn of a change order.
The first is the replacement of orangeburg sanitary service and the second is the
rehabilitation of sanitary manholes. It was brought to our attention by the Stillwater Water
Board, that six homes along Fifth Street has their sanitary service constructed of
Orangeburg pipe. (Orangeburg pipe was used as a sewer pipe from the 1900's to the 1960's
in lieu of clay or ductile iron pipe. The pipe is constructed with paper and impregnated with
tar, and through time, the pipe is known to soften and defonn, become susceptible to tree
roots and has a tendency to collapse.) Four ofthe property owners have indicated to us they
would like their service replaced with a new PYC pipe. Since service lines are the
responsibility of the property owner replacement costs will be passed on to the property
owner at 100%. This will amount to roughly $ I 400 per property.
The sanitary manholes along Fifth Street were originally constructed out of sewer brick.
These manholes are slowly deteriorating and are in need of repair. Since the street is being
reconstructed, now is the optimal time for the repairs. The repairs would consist of lining
the manholes with three inches of concrete. This method has been used on manholes on
other street projects such as South First, South Second, and Seventh Street
RECOMMENDATION
Staff recommends Council accept the change order from Miller Excavating for the above
mentioned work for the 2005 Street Improvement Project.
ACTION REQUIRED
If council concurs with the recommendation they should pass a motion adopting the
Resolution 2005- APPROV AL OF CHANGE ORDER #1 FOR THE 2005
STREET IMPROVEMENT PROJECT (PROJECT 2005-02).
.
APPROVAL OF CHANGE ORDER #1
FOR THE 2005 STREET IMPROVEMENT PROJECT
(PROJECT 2005-02)
BE IT RESOLVED, by the city Council ofthe City of Stillwater, Minnesota, that Change Order
#1 in the amount of $26, 170 for the 2005 Street Improvement Project is hereby approved:
Change order #1 is to replace orangeburg sanitary service with PVe.
The estimated cost is $26,170.00
Adopted by Council this 21st day of June 2005.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
.
e
.
Qti 1 ~~te~
THE BIRTHPLACE OF MINNESOTA l
Project No.
2005-02
June 17,2005
Date
Project Description:
2005 Street Improvement Project
1
Change Order No.
Purpose of Change Order: Replace orangeburg sanitary service with PYC
Basis of Cost:
Actual
Estimated X
The following changes shall be made to the contract documents:
ITEM QUANTITY UNIT PRICE TOTAL COST
eanitary Manhole Reconstruction 80 YF $ 241.50 $ 19,320.00
Demo Sanitary Manhole Chimney
Remove Existing Rungs
Fonn 4" annular space to existing wall
Pour monolithic liner to fonn 36" sanitary manhole
Connect to Exisiting Sanitary Main 4 EA $ 350.00 $ 1,400.00
Connect to Exisiting Service 4 EA $ 350.00 $ 1,400.00
4"PYC 120 LF $ 15.00 $ 1,800.00
2" Foam Insulation 1000 SQFT $ 2.25 $ 2,250.00
GRAND TOTAL $ 26,170.00
Recommend for Approval:
By:
Shawn Sanders, Assistant City Engineer
Agreed to by Contractor:
~> ~ff~~.
By:
Approved by the City of Stillwater
Jay L. Kimble, Mayor
_itlef7((C'1tt'/ ~1A'/v>4 {; tC/~
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Attn: Tim Moore
Project: # 0502
2005 Street Reconstruct
Stillwater, MN
CHANGE ORDER #2
A. Sanitary Manhole Reconstruction
1_ Demo Sanitary Manhole Chimney
2. Remove Existing Rungs
3 Form 4 in_ annular space to existing wall.
4_ Pour monolithic liner to form 36 in. Sanitary Manhole
No.OOG5
p. 4
Miller Excavating, Inc
3636 Stagecoach Trail North
Stillwater, MN 55802
651-439-1637
651-439~1637
www_millerexc_com
June 15, 2005
QUANTITY
UNIT
PRICE AMOUNT
80
$241.50 $19.320_00
VF
'" Trucking, labor, and backhoe time for opening up manholes and removing debris on hourly basis.
SIGNED:
~ 4{~---
Miller Excavating, Inc.
SIGNED:
DATE: :J(J.A/G" ''1 ~
DATE:
City of Stillwater
.
.
.
.
MILLER EXCAVATING, INC.
"PETE" MILLER
"Big or Small, We Do Them AI/!"
(651) 439-1637 Fax (651) 439-1637
email: pmillerexc@aol.com
www.millerexc.com
3636 Stagecoach Trail No.
Stillwater, Minnesota 55082
May 31, 2005
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Attention: Tim Moore
Project: #2005-02
Street Reconstruction
Stillwater, MN
80 VF $256.25 $20,500.00
2 A. EA $350.00 $2,100 00 If 00 . U 0
B. EA $350.00 $MBfT.OO !tOO .(ji
c. LF $15.00 $2--;-1'00. 00 ISOb.DO
L). -...", ~hPI c<,:),c;- 29).0
:.>'-
Total $27, ~
!J g5D .1
QUANTITY
UNIT
UNIT
PRICE
AMOUNT
.
ITEM
1
~)J~
Steve St. Claire
Miller Excavating, Inc.
.
.~ - -..-;,.
illwater
~ ........ -----.::::"
THE IIITM'lACE OF .INNESOTA
Receipt Number
Check No.
Amount Paid:
Fee: $100.00
.
APPLICA TION FOR SALE OF FIREWORKS
APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE
REQUIRES CITY COUNCIL APPROVAL
Name of Applicant _ RClnC~ fI.frrm ",,-n
Home Address /S7/(~ 0i)<.-fl/J J?rl :#:-1/ f
~[l~11/, i77 i'J ~~-:")lJ-LJ~
Name of Business / IV ( [-1 fP- iV~.Y k .,,:
Business Address I 57 i 0 k~DL k-/Vvd J2ci :If Ii f Hl/1Y7J1tfh (fiN 557!Y ltJ
,j
Corporate Address (if different than business address)
Telephone (Business): 7 ((/2> ~-cl q 1(025 Home Phone I,IC,-
Beginning Date of Sale: U? /;X)- End Date of Sale: 1 ILl Hours of Operation: l;[l..IY1- IOfJ1Y)
Location of Display (Iut~ rr,1)f) ~ / go I (flat/tel DR-.
.UIRED ATTACHMENTS: The following attachments must be included with this application:
1. Permit Fee - $100.00
2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the
City of Stillwater as an additional insured.
3. A diagram of the grounds or facilities (for indoor sales) drawn to scale or with
dimensions included. ..8, . _i /' /' -/ .J I.
1\ rAILUe"-k./,- t'~ C:t:i. 1/ ~l] ~~ -----
Signature of Applicant (or agent)
Make Check or Money Order payable to the CITY OF!STILLWATER and return to the OFFICE OF THE
CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55984
FOR OFFICE USE ONL Y
The sale of the listed fireworks at the location shown on this application is hereby approved,
subject to the following conditions if any:
Signature of Fire Chief: Date:
..sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to
following conditions if any:
Signature of Police Chief:
Date:
The .sale of the listed fireworks at the location shown on this application is hereby approved,
subject to the following conditions if any:
""'~
.
Signature of City Clerk:
Date:
Approval Date of Stillwater City Council:
Permit No.:
.
.
.
.
.
DRA YfON INSURANCE BROKERS, INC.
2500 CENTER POINT ROAD, SUITE 301
BIRMINGHAM, ALABAMA 35215
TELEPHONE: (205) 854-5806
POST OPFlCE BOX 94067
BIRMINGHAM, ALABAMA 35220
FAX: (205) 854-589')
390451
CERTIFICATE OF INSURANCE
NO.
We certity that insurance as outlined below is afforded the Named Insured under Policy No. A02EG25561 issued by Admiral Insurance
Company.
NAMED INSURED
American Promotional Events, Inc.
d/b/a TNT Fireworks
PO. Box 13\8
Florence. Alabama 35631
PERIOD
November 1,2002 to October 31, 2003. Both Days Inclusive
COVERAGE
Commercial General Liability including Premises & Operations Liability and
Products & Completed Operations Liability
LIMIT OF LIABILITY
A) Each Occurrence
B) Products & Completed Operations Aggregate
$1,000,000
$1,000,000
It is certified that, in accordance with, and subject to, the teons of the above policy Ihe following SPONSORS AND/OR COMMrrrEES
AND/OR PROPERTY OWNERS AND/OR LICENSING AUTHORITIES are included as Additional Insured(s), but only in respect of the
legal liability of such Additional Insured(s) for Bodily Injury and Property Damage arising out of; I) the ownership or use of the Insured
Premises stated below, which are used for the sale of fireworks distributed by the Named Insured, 2) the sale by the Additional Insured of
fireworks distributed by the Named Insured. The limit of liability stated above shall not be increased either; I) by the inclusion of more than
one Insured; nor 2) by the receipt of more than one certificate by any Insured.
INSURED PREMISES
EXAMPLE
ADDITIONAL INSUREDS
EXAMPLE
Their officers, agents and employees when acting in their official capacities as such.
Notwithstanding any requirement, teon or condition of any contract or other document with respect to which this certificate may be issued, or
may pertain, the insurance afforded by the policy described herein is subject to all the tenns, exclusions, and conditions of such policy. For
particulars concerning such teons, exclusions and conditions each Additional Insured is referred to the policy documents in the possession of
the Named Insured. Should the above described policy be cancelled before the expiration date thereof, the issuing company will mail 30 days'
prior written notice to .the above named Additional Insured
DRA YTON INSURANCE BROKERS, INC.
11/5/02
DA TE OF ISSUE
A~"7
7.6.1 requirement: tent is located within 150
feet of a public way as noted for F.D. Access.
Ten feet flag distance barrier
to all parking on all sides.
.
4 foot exit with no smoking sign
Four foot aisles
I Fire exting. I 0
IF
All tables are fou
feet by eight feet
long
0
ire exting. I
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4 foot exit with no smoking sign
.
100 feet to nearest building on ALL FOUR SIDES per NFP A 1124
Product List J-2005 3/7/2005 1211 PM
3/7/2005
I ~elllng I ITEM # ::>elllng ::>elllng
Unit Retail Unit Per Retail Per Unit Per Retail Per
ITEM # Description Per Per Unit Description Case Unit ITEM # Description Case Unit .'
ASSORTMENTS FOUNTAINS FOUNTAINS I
101112 THE BIG BANG SS-ALL (J04) 1 499.99 200046 BERMUDA TRIANGLE FTN 40 4.99 260009 #4 ASSORTED CONES (LONGHOR 72 2.99
.-.
100903 THE BIG ONE S/S - ALL 2002 1 199.99 200054 BLISTERING SKIES FOUNTAIN 24 8.99 260027 #5 JUMBO CARNIVAL CONES 72 3.99
-.--
100044 ARSENAL S/S - ALL 1 149.99 200078 CARNIVAL FTN 24 4.99 200551 NIGHT TREASURE 18 9.99
101283 BIG TIMER S/S J05 3 99.99 200079 CAVEMAN PARTY FOUNTAIN 60 3.99 200548 NUKE POWER 12 19.99
100928 AMERICAN EAGLE BOX TRA Y S/S 3 79.99 200090 CRACKLING CACTUS 96 2.99 200553 SUPER BULLET 6 29.99
101008 TNT BLOCK PARTY S/S - COM 4 7999 200095 CRICKETS FOUNTAIN 72 1.99 200545 RUSTLER' 24 6.49
100108 BLAZE OF GLORY 3 69.99 200096 CUCKOO FOUNTAIN 144 0.99 200504 LIVE WIRE FTN 18 7.49 I
101279 GRAND 49ER S/S - COM J05 6 49.99 200112 FIERY ECHO 80 3.49 SPARKLERS
101277 THE NITE THRILLER S/S - COM J05 8 39.99 200156 IGUANA MAN FOUNTAIN 24 6.49 380054 #20 GOLD SPARKLER , 48 2.99 I
- -- I
100479 MEGA FORCE TRAY S/S 6 29.99 200165 JUMBO 20 RKT FTN 72 4.99 380064 MORNING GLORY 14 IN. - PACK 6 360 0.99 !
!
101275 TNT FAMILY PAK TRAY S/S J05 10 29.99 200170 KILLER BEE FTN 96 0.99 380069 MORNING GLORY TNT 48 2.99 I
100402 INTERCEPTOR TRA Y SP S/S 14 14.99 200176 LASER DRAGON FOUNTAIN 18 8.99 380088 36" MORNING GLORY BAG OF 6 48 3.99
100123 BOOMER BAG S/S 12 14.99 200183 LUCK OF THE IRISH FOUNTAIN 24 9.99 380089 #10 GOLD SPARKLER U.S. FLAG 48 3.99
101273 TNT BIG VALUE BAG S/S J05 12 19.99 200184 MAD DOG FOUNTAIN 24 4.99 380125 MORNING GLORY 14 IN. - PACK 6 360 0.99
101005 TNT BARGAIN BAG S/S 24 9.99 200195 MINI MONSTER FOUNTAIN 360 0.75 SMOKE ITEMS
NOVEL TIES 200236 PICCOLO PETE BX-6 48 1.99 350002 SMOKE BALLS ASSTD TNT - BAG 240 0.99
230009 JUMBO CALIFORNIA CANDLE 96 1.99 200243 PURPLE RAIN FTN 144 1.99 350029 ASSORTED COLOR AMMO SMOKE 144 1.99
-- .
230012 PURPLE RAIN CANDLE 96 1.99 200258 RISING SUN FOUNTAIN 72 1.99 350088 SMOKE CRACKERS 80 1.99
290015 CRAZY GROUND HOG XlG. - PK 4 240 0.99 200269 SIZZLER FOUNTAIN 24 6.50 390002 PUNK BUNDLE 5 2000 0.05
290027 GROUND BLOOM FLOWER TNT - BI 180 0.75 200275 SONIC BOOM FOUNTAIN 40 3.99 390005 PUNK JUMBO 3000 0.05
290036 JACK IN THE BOX SURPRISE - TNT 180 0.99 200303 SURROUND SOUND FTN 12 7.49 350116 PULL STRING SMOKE GRENADE 120 2.99
I
290040 TNT JUMPING JACKS - 12 PK 80 1.99 200540 TEQUILA SUNRISE FTN 6 PK . 0.75 I I I
.
Page 1
.
.
act List J-2005 3/7/200512:11 PM
.
.
3/7/2005
I::;elllng ::.elllng ::.e III ng
Unit Retail Unit Per Retail Per Unit Per Retail Per
ITEM# Description Per Per Unit ITEM# Description Case Unit ITEM # Description Case Unit.
. - - ..- -
NOVEL TIES FOUNTAINS I
u I
290067 CRAZY EYE BALLS 192 0.99 200351 OLD GLORY FOUNTAIN 48 3.99
I
I. '--~'1-~_n- --
r
320035 PARTY TIME PARTY POPPER-6 144 1.49 I 200353 CHECKERED FLAG FOUNTAIN 24 6.99
I
320062 POP-IT'S TNT' 240 0.50 200355 TNT FOUNTAIN 12 19.99
n_ ._~- --- _. .-..-- ---.. ---.-.......-- --. -..- __,n.____,_
320102 TNT FIRE KRACKLE 288 0.99 200357 ALL AMERICAN FOUNTA/N 4 39.99
320132 LIGHTNING FLASH - BOX OF 6 240 0.99 200368 AMERICAN SPIRIT FTN 24 6.49
320152 MONSTER TRUCK 36 2.99 I 200383 FAT CAT FTN 48 3.99 _n
,------- --.
320195 TNT BLASTS BAG OF 6 192 0.99 200385 SPIRIT OF 76 FTN 12 12.99
320197 M-1 ABRAMS TANK W/SPRAY 40 3.99 200510 PYRO PETE 72 1.99
320198 MR TURTLE 36 2.99 200389 SPIRAL LIGHT FOUNTAIN 72 2.99 ,
320222 FIRE ENGINE 36 2.99 200390 BLUE PLANET FOUNTAIN 18 9.99
320223 URBAN ASSAULT VEHICLE 36 2.99 200391 FREEDOM 4 FOUNTAIN 4 39.99
320224 MONSTER TRACTOR PULL 36 4.99 200392 TWIN PEAKS FOUNTAIN 24 8.99 --- _.--~---_....-
- ---~
~ i
320244 ASST. COLOR SNAKE - TNT 192 0.99 200494 L1L PATRIOT 48 1.99
200495 YELLOW STARS 48 2.99
200496 OUTER LIMITS 48 2.99
200497 WILDS IDE 16 12.99
200501 ROCKETMAN FTN 12 14.99
_n ~.---- .-
. 200502 AMERICAN SPIRIT/SIZZLER 2 P~ 12 12.99 i
I
r 200503 TNT MINI BARREL 72 2.99 'I 1 i
Page 2
~REATER STILLWATER
Chamber of Commerce
PO. Box 516, 106 S. Main Street. Stillwater, MN 55082
Phone:(651) 439-4001/651) 439.7700 . Fax:(651) 439.4035 . www.ilovestillwater.com
B.JYPLnt . Ldke Elm,~ . (J'll, Park f-{ci911f5 . 3ti/llC<1t.:r
Mayor Kimball and
The City of Stillwater City Council
216 North Fourth Street
Stillwater, MN 55082
June 17, 2005
It has been evident, over the last several years, that The City of Stillwater has been spending
significant time and effort in enhancing our already unique historic downtown area. There is an
ongoing effort by the downtown businesses along with the Greater Stillwater Chamber of
Commerce to contribute to the experiences of visitors to our community.
We have been working on developing several ideas and concepts that would do just that. The
Historic Preservation Commission has provided us with a copy of the proposed Design Manual and
has indicated that they would be willing to work with us to develop some of these concepts.
.
Weare proposing to utilize the time period when the lift bridge is closed this summer to try out
some of these concepts and ideas. During this time, the altered vehicle traffic patterns will be an
indicator of what the traffic patterns would be if the new bridge were built at one of the southern
sites. The reduced traffic volumes will provide a reasonable test of the concepts.
We would like to schedule a workshop with representatives of the Historic Preservation
Commission, the Chamber, downtown merchants and building owners, City residents and design
consultants to brainstorm and develop these ideas. We would like to invite the City of Stillwater to
send a representative to this workshop also.
After this workshop, we intend to review the concepts with the full Historic Preservation
Commission to be assured that they meet with their restrictions and design parameters. We will
then bring the completed proposal to The Stillwater City Council to request your approval of a trial
period for these streetscape concepts.
Because we hope to implement this trial period during the bridge closing this summer, we plan to
move on this in the next few weeks and plan to bring the proposal to your July 5th Council Meeting.
We would appreciate your support of this group in working on these concepts and look forward to
presenting a proposal to you in the near future.
.
Sincerely, ,'_' .', 1'] /7
/0/' I /111 '.4: ~
/ /. ~~(!t{(t(e Vi - J" ,',._ " fJZ<-,,?'e.:' '/{pi-t7 .
.~- ,! ./ I ~,"",---
. ,// /
. './
Michelle Rose Jorgensen
President
,("
I
.
MEMORANDUM
TO: Mayor and Council
FROM: City Administrator Hansen
SUBJECT: Ordinance Amending Fence Regulations
DATE: April 30, 2004
.
It was recently brought to my attention that the Council had adopted a first reading of an
ordinance amending the City Code regarding fencing requirements for swimming pools
that would provide for "child protection devices" in lieu of fencing. The first reading
came to the council without staff input, but did receive the unanimous support of the
Council. My memory is that staff was directed to provide input prior to a second reading.
Unfortunately, and due to our oversite, this matter was not brought back to council in a
timely manner. For that we apologize.
Staff has now had opportunity to review the matter and has not found any such child
protection devices that would adequately provide the protection of a fence. The staff
therefore recommends the ordinance remain unchanged until such devices are
commercially available.
Enclosed for your review is a copy of pictures of a pool closure device. As the picture
shows it does cover the entire pool and apparently can support the weight of a child. The
concern is that this is a device used for seasonal closure and it would be highly unlikely
that it would be used each and every time a pool is not in use. Also enclosed is a copy of
the proposed ordinance as drafted by City Attorney Magnuson.
RECOMMENDA TION
Council decision on second reading of ordinance.
.
~O(}P-LOC Illcsh safe'!: een C1- loop LJ1c. T\ksh \\illkr 1'(101 co\crs. loop-Joe winter CC1\crs
Pagt::~] of.
,
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.
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I S I
! <I,
it;,
fr/\i:". The LOOP-LaC safety cover is THE mesh pool cover.
Winter pool covers by loop-Ioc protect your swimming
pool. Besides the world renowned reputation for quality, its
tradition of durability I reliability and trusted performance,
we've got TWENTY REASONS for you to insist on a
genuine LOOP-LaC Safety Pool Cover for your pool.
A solid pool cover looks innocent enough when you put it
on. But after the first rain, it turns into an ugly, messy,
slimy monster that inhabits your backyard all winter long. Pool covers that are
solid allow rainwater to collect on top, along with dirt, debris, leaves and many
,. ',g creatures from algae to frogs to snakes.
.
The result is a mess that requires frequent pumping,
maintenance and heavy duty cleaning through the winter
and a major job when opening the pool. This mess can be
hazardous as well as being an eyesore. A child, pet or wild
animal wandering onto a solid cover can become trapped as
water rushes to the point of their depression in the cover. Slippery algae and /
or tearing of the swimming pool cover make escape difficult and possibly fatal.
A LOOP-lOC swimming pool safety cover is different. It's made of a fine mesh
polypropylene that allows rain water and snow melt to pass slowly
through. Before putting the cover on for the winter, the water level
is lowered 12-18" to allow for the winter buildup of precipitation.
The tight weave of the nearly indestructible fabric keeps out all but
the very finest dust. Dirt and debris blow away, so the cover
always stays dry and neat looking...no slimy monster.
The LOOP-LaC is designed to hold taut to the exact shape of the
pool with stainless steel springs and solid brass anchors that
screw down flush to deck level when the cover is not in use. A dry,
taut cover that never needs pumping and will support the weight
of an elephant is a lot safer for children (& elephants) to be around.
.
LOOP-LOC pool covers are so well made that they come with a Ten year
warranty. You'll never have another sleepless night wondering what's crawling
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4/30/200'
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Mesh Pool Cover is designed as a winter safety cover.
They are cumbersome to move - extremely difficult for one person to handle.
To put on in Fall:
1. drag cover over pool - float on surface
2. put springs on straps
3. using a hex-wrench - pop up the brass anchors (30+)
4. with special installation rod - stretch and attach springs on the anchors
This is not a bad job considering you only need to do tIllS once a year in the Fall.
(reverse procedure in the Spring).
Two people could do this in approximately 45 minutes.
Not a process someone would do everyday - let alone every time you are away from the
pool.
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ORDlNANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE:
CONSTRUCTION UF SWII\IMING POOLS; FENCE REGULA TIONS
THE CITY CO~lJNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
]. Amending The fence regulations found in Chapter 33-2. Construction of Swimming Pools, of
the City Code are amended as follows:
City Code Chapter 33-2. Subd. 14. Fences, is amended to hereafter read as follows:
"All swimming pools IllUSt be provided with safeguards to pre\ent children from
gaining uncontrolled access. This may be accomplished with a cover, fencing,
screening. or other enclosure or any combination thereof of sufficient density and
strength as to be impenetrable.
Iffencing is used, all fence openings or points of entry into the pool area must be
equipped \vith gates. The fence and gates must be at least four feet in height and
constructed of a minimum No. II gauge, woven--wire mesh, corrosion-resistant
material or other material approved by the building official. All gates must be
equipped with self-closing and self-latching devices placed at the top of the gate
or otherwise be inaccessible to small children. All fence posts must be decay or
corrosion-resistant and set in concrete bases or other suitable protection. The
openings between the bottom of the fence and the ground or other surface may
not be more than four inches."
and replaces the following Subd. 14, which reads as follows:
"Fences. All sv,'imming pools must be completely enclosed by a nonclimbing
fence. /\11 fence openings or points of entry into the pool area must be equipped
with gates. The fence and gates must be at least four fee in hei;ht and
constructed of a minimum No. II gauge, woven wire mesh, corrosion resistant
material or other material apprO\ed by the building otTicial. /oJI gates must be
equipped with self closing and self latching devices placed at the top of the gate
or otherwise be inaccessible to small children. ,^,II fence posts must be decay or
corrosion resistant and set in concrete bases or other suitable protection. The
openings between the bottom of the fence and the ground or other surface may
not be more than four inches."
2. Saving. In all other ways the City Code will remain in full force and effect.
3. Effective Date. The regulations established in this Ordinance apply only to fences built or
replaced after the effective date of this Ordinance. This Ordinance will be in effect from and after its
publication according to law.
CITY OF STILLWATER
Jay Kimble. Mayor
ArrEST:
Diane F. Ward. Clerk
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STATE OF MINNESOTA
CITY OF STILLWATER
COUNTY OF WASHINGTON
BEFORE THE CITY COUNCIL
In Re: The Application of Jon and Danette Mulack
Case No. SUB/V/05~17
FINDINGS OF FACT
CONCLUSIONS AND
ORDER
The City Council convened the Hearing on June 7, 2005 at the Council Chambers in City
Hall on the Application of Jon and Danette Mulack ("Applicants") for approval of a variance
from the lot size requirements of the zoning regulations ofthe Stillwater City Code.
At the Hearing, the City Council considered the report of Steve Russell, the City
Community Development Director, testimony and exhibits submitted by the Applicants, the Staff
report and minutes of the Planning Commission, maps of the property in question, and the
Planning file prepared by City Staff for the Application, which included:
(a) Plat of survey showing the property location, boundaries, and dimensions;
and
(b) A drawing showing the location of existing and proposed structure
including height and setback dimensions; and
( c) A sketch of the front elevation of the proposed home.
NOW, THEREFORE, based upon the documents that have been made a part of this file,
upon the testimony of all those who offered it, and upon all the files, records and proceedings
herein, the City Council makes the following:
FINDINGS OF FACT
1. The property has been vacant and has been used as yard space for the adjacent
home that is owned by the Applicants for this variance.
2. The proposed single family home (the "Structure") is proposed to be located on a
lot that has an area of6,447.5 sq. ft. and 7,500 sq. ft. is required.
3. The parcel was a separate parcel and was held in the name of the Applicants'
predecessor in title before May 1, 1974 and in recent memory, has been used as yard space for
the adjacent home.
4. That no evidence was presented by the Applicants that a hardship exists with
regard to the subject parcel as required by the City Code or Minn. Stat. 9462.357, subd. 6 (2).
5. That if a hardship exists at all, it is a hardship created by the Applicants who
propose to use a parcel in a manner prohibited by the Ordnance.
6. The proposed development is not compatible with adjacent property.
7. That the Applicants' use of the parcel as yard space for the home on the adjacent
lot is a reasonable use of the property.
CONCLUSION OF LAW
1. That this matter was properly before the City Council pursuant to the procedure
set forth in the City Code.
2. That the variance to the lot size requirement will constitute a special privilege to
the Applicants.
3. A variance to the lot size regulations as requested in the Application, is not in
harmony with the neighborhood and will no doubt decrease property values in the area.
4. That based upon the findings, the proposed variances to the Zoning Ordinance
will be a detriment to adjacent property, will frustrate the purpose of the Zoning Ordinance, and
violates the spirit of the guide of the Comprehensive Plan.
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ORDER
IT IS HEREBY ORDERED
1. The variance to the lot size is hereby denied.
Adopted by unanimous vote ofthe City Council this 21 st day ofJune, 2005.
CITY OF STILL \V A TER
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, Clerk
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APPROV AL OF RESOLUTION ADOPTING FINDINGS OF FACT,
CONCLUSIONS AND ORDER RELATED TO THE DENIAL OF A VARIANCE TO
THE LOT SIZE REGULATIONS (7,500 SQ. FT. REQUIRED, 6,447.5 SQ. FT
REQUESTED) FOR THE CONSTRUCTION OF A RESIDENCE LOCATED AT 213
NORTH GREELEY STREET IN THE RB, TWO FAMILY RESIDENTIAL DISTRICT.
CASE NO. SUB.V.05-17
WHEREAS, based upon direction given by the City Council, the City Attorney has
drafted Findings of Fact, Conclusions of Law and Order in support of the decision to deny a
variance to the lot size regulations (7,500 sq. ft. required, 6,447.50 requested) for the
construction of a residence located at 213 North Greeley Street in the RB, Two Family
Residential District; and
WHEREAS, the City Council has given full consideration to all the evidence presented
and due consideration, resolves as follows:
1. That the Findings of Fact, Conclusions of Law and Order attached
hereto as Exhibit "A" regarding justifying decision on the denying of a variance .
to the lot size regulations (7,500 sq. ft. required, 6,447.50 requested) for the
construction of a residence located at 213 North Greeley Street in the RB, Two
Family Residential District, are hereby accepted and adopted.
Adopted by affirmative vote of all the members of the City Council on the 21 st day of
June, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane Ward, City Clerk
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ST A TE OF MINNESOTA
CITY OF STILL \V A TER
COUNTY OF WASHINGTON
BEFORE THE CITY COUNCIL
In Re: The Application of Anthony Kerschbaum
Case No. V/05-11
FINDINGS OF FACT
CONCLUSIONS AND
ORDER
The City Council convened the Hearing on June 7, 2005 at the Council Chambers in City
Hall on the Application of Anthony Kerschbaum ("Applicant") for approval of a variance from
both the lot size requirements and slope regulations of the bluff and shoreland regulations of the
Lower St. Croix Riverway Ordinance.
At the Hearing, the City Council considered the report of Steve Russell, the City
Community Development Director, testimony and exhibits submitted by the Applicant, the Staff
report and minutes of the Planning Commission, maps of the property in question, and the
Planning file prepared by City Staff for the Application, which included:
(a) Plat of survey showing the property location, boundaries, dimensions,
elevations, bluff lines, utility and roadway corridors, the ordinary high water mark,
floodway, and floodplain; and
(b) The most recent aerial photo of the property with property lines drawn in;
and
(c) Showing the location of existing and proposed structures including height
and setback dimensions; and
(d) Showing the location of existing and proposed alterations of vegetation
and topography; and
( e) Adjoining water-oriented uses.
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NOW, THEREFORE, based upon the documents that have been made a part of this file,
upon the testimony of all those who offered it, and upon all the files, records and proceedings
herein, the City Council makes the following:
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FINDINGS OF FACT
1. The property has been vacant for seventeen years. Before that time, a single
family home was maintained on the site.
2. Demolition of the house occurred after the Congressional action that designated
the Lower St. Croix Riverway in 1973 and before May 1, 1974, the effective date of the Lower
St. Croix Riverway Ordinance enacted by the City pursuant to the Federal Wild Rivers Act.
3. The proposed single family home (the "Structure") is proposed to be located on a
slope that is greater than 12%, has an area of 13,500 sq. ft. and 20,000 sq. ft. is required. Both
regulations are established by the Stillwater Ordinance that embodies the Minnesota Department .
of Natural Resources ("Mn DNR") Rules for the Lower St. Croix.
4. The Applicant's parcel was a separate parcel and was held in the name of the
Applicant's predecessor in title before May 1, 1974.
5. Municipal sewer and water services are available to any structure built upon the
parcel.
6. The vertical riverway face of the Structure will be visually inconspicuous in the
summer months as viewed from the river.
7. The size of the proposed Structure does not exceed the resource limitations of the
site.
8. The view from the river will be enhanced and preserved with the building of the
proposed Structure.
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9.
The location of the Structure with respect to floodways, floodplains, slopes, and
bluff lines is integrated with minimum intrusion into required setbacks.
10. The erosion potential of the site, based on degree and direction of slope, soil type,
and vegetative cover, will not be increased if the variances were granted.
11. Potential impact on game and fish habitat would increase if the variances were
granted.
12. The site is served by an access road.
13. The waste to be generated will be adequately handled by an upgraded sanity
sewer and water system and by mandatory trash removal.
14. Police, fire, medical, and school services and facilities are equal to any demand
that will be imposed on them by the proposal.
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15.
The proposed development is compatible with adjacent property.
CONCLUSION OF LAW
1. That this matter was properly before the City Council pursuant to the procedure
set forth in the City Code.
2. That the proposed Structure would be visibly inconspicuous as viewed from the
riverway in the summertime.
3. A variance to the slope regulations of the bluff line and shoreland regulations as
requested in the Application, is in harn10ny with the neighborhood and will no doubt increase
property values in the area.
4. A variance to the minimum lot size requirements would not be a special privilege
to the Applicant.
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5.
That based upon the record, the proposed variances to the Zoning Ordinance will
be a benefit to adjacent property, will not frustrate the purpose of the Zoning Ordinance, and is in
keeping with the spirit of the guide ofthe Comprehensive Plan.
ORDER
IT IS HEREBY ORDERED
1. A variance to the minimum lot size requirements and a variance to the slope
regulations of the bluff line and shoreland regulations, as requested in the Application, are
hereby approved.
Adopted by unanimous vote of the City Council this day of ,2005.
CITY OF STILLWATER
Jay L. Kimble, Mayor
ATTEST:
Diane F . Ward, Clerk
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APPROVAL OF RESOLUTION ADOPTING FINDINGS OF FACT,
CONCLUSIONS AND ORDER RELATED TO THE APPROVAL OF A VARIANCE TO
THE LOT SIZE REGULATIONS (20,000 SQ. FT. REQUIRED, 13,500 SQ. FT
REQUESTED) FOR THE CONSTRUCTION OF A RESIDENCE LOCATED AT 2015
LAKE STREET IN THE RB, SINGLE FAMILY RESIDENTIAL DISTRICT.
CASE NO. SUB.V.05-11
WHEREAS, based upon direction given by the City Council, the City Attorney has
drafted Findings of Fact, Conclusions of Law and Order in support of the decision to approve a
variance to the lot size regulations (20,000 sq. ft. required, 13,500 requested) for the construction
of a residence located at 2015 Lake Street in the RB, Single Family Residential District; and
WHEREAS, the City Council has given full consideration to all the evidence presented
and due consideration, resolves as follows:
1. That the Findings of Fact, Conclusions of Law and Order attached
hereto as Exhibit "A" regarding justifying decision on the denying of a variance
to the lot size regulations (20,000 sq. ft. required, 13,500 requested) for the
construction of a residence located at 2015 Lake Street in the RB, Single Family
Residential District, are hereby accepted and adopted.
Adopted by affirmative vote of all the members of the City Council on the 21 st day of
June, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane Ward, City Clerk
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Memo
To: Mayor & City Council
From: Diane F. Ward, City Clerk
Date: 6/17/2005
Subject: Amending City Code
DISCUSSION:
Sue Moore and I reviewed the entire City Code as it relates to specific fees listed in
the code, which have been changed over the course of time or are no longer
relevant. In the past, certain parts have been amended to reflect those changes as
they were found, the proposed ordinance amends what I feel remains to be changed.
City Attorney Magnuson has reviewed these changes and concurs with our findings.
RECOMMENDATION:
I recommend that the changes be made to the City Code and have the first reading
of the ordinance amending those changes.
ACTION REQUIRED:
If Council concurs they should pass a motion adopting the first reading of the
ordinance.
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AN ORDINANCE AMENDING THE CITY CODE
OF THE CITY OF STILL\V:\TER
THE CIT)' COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
I AI\IENDING: City Code. See. 27-1. Dogs and other animals. Subd. I O. entitled Reclamation is
hereby deleted in its entirety and rep13ced with the following that reads:
Subcl. I O. Reclamation; pound fees. Impounded animals maybe reclaimed by their
owners after pa)111ent is made to the city of a pound fee. In addition, no animal
may be released to its o\vner without the owner first having secured any license
required for that animal in the city. All fees and charges for pound fees in the city
will be established from time to time by resolution of the city council.
2. AMENDING: City Code, Sec. 29- J, entitled Sewu service charges, Subd. 2, to
read as follows:
A penalty charge as established from time to time by resolution of the City
Council, shall be added to the amount to be certified to the county auditor to
reimburse the city for administrative expenses resulting from the delinquency.
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3. AMENDING: City Code, Article 1, entitled Storm water Utility, Sec. 35-1. Subd.
2, entitled certification of past due fees on taxes to include:
A penalty charge as establislled from time to time by resolution of the City
Council, shall be added to the amount to be certified to the county auditor to
reimburse the city for administrative expenses resulting from the delinquency.
4. AMENDING: City Code, Article I, entitled Storm water Utility, Sec. 35-1. Subd. 2, entitled
Penalty for Late Payment to read as follows:
A penalty for late payment means that each quarterly billing for storm water
drainage fees not paid within 70 days of being due will incur a penalty charge as
established from time to time by resolution of the City Council.
5. AMENDING: City Code, Article III, Street Lighting; Location and Costs, Subd.
3.5 to include:
A penalty charge as established from time to time by resolution of the City
Council, shall be added to the amount to be certified to the county auditor to
reimburse the city for administrative expenses resulting from the delinquency.
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(). >\1\1 E.'\' DI1\(; City ('ode. Chapter 31. Zoning. SubcL 24. I 6c. entitled Permit
required sh:lI] read ;15 follows:
No fence skill be erectecJ without first obtaining a fence permit. Application shall
bc madc to the community development dircctor. Ihe fee shall bc cstablished by
resolllt ion of the City Council. The community dcvelopment director is authorized
to issue a fence pe1l11it if the application indicates that the fence will be
incomp]iance \\ith this subdivision. The city council shall hcar and decide appeals
when it is alleged that the community devclopment director was in error The
:lppe:lls sha]1 be taken as prescribed in Sllbdi\ision 29 of this section.
S AMENDINC City Code, Chapter 3 I, Zoning, Subd. 3 I .6e, entitled Fees shall
rcad as follows:
All applications for a st01l11 water managcmcnt plan approval must be
accompanied by a process and approval fee as set from time to time by resolution
of the City Council. Applicants must also reimburse the City for actual
engineering costs incurred by the City for review of the application.
9. AMENDING: The current section of the City Code, Chapter 41, Liccnsing of
individuals, firms, corporations and subcontractors doing or perfo1l11ing work within the
city. See. 4 J - I. Subcl. 4. Fee shall read as follows:
The annual fee for cach license is established by resolution of the City Council.
10. AMENDING: City Code, Chapter 41, Licenses Penllits And Prohibitions, Sec.
41-6.3, Fee shall read as follows:
The annual fee for each license is established by resolution of the City Council.
Licenscs fecs are due on the 1 st of January in each calendar year.
I J. SA VING. In all other ways, the City Code \vill remain in full force and effect.
I 12. EFFECTIVE DATE. This ordinance wi)] be in effect from and after its passage and publication
according to law.
Adopted by the City Council of the City of Stillwater this.
day of ~__ 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F Ward. City Clerk
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Memorandum
To:
From:
Date:
Subject:
Mayor and City Council
Diane Ward, City Clerk
6/15/2005
Water Board Appointment
DISCUSSION:
Mr. Robert Thompson's term on the Board of Water Commissioners
expires on June 30, 2005.
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Attached is a letter from Jim McKnight indicating that Mr. Thompson
has expressed his interest in continuing to serve on the board. Also
attached is a letter from Mr. Thompson.
ACTION REQUIRED:
Review the attached information and decide on the appointment. If
Council wishes to appoint Mr. Thompson a resolution should be passed
appointing Mr. Thompson to the Board of Water Commissioners for a period
of three years (until June 30, 2008).
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BOARD OF WATER COMMISSIONERS
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204 North Third Street
P.O. Box 242
Stillwater, MN 55082-0242
Phone: 651-439-6231 . FAX: 651-439-4061
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May i 1, 2005
Mayor Kimble and City Council
2164lhStN
Stillwater MN 55082
Dear M3yor alld Council,
Robert Thompson's term on the Board ofWZltcr Commissioners expires on June 30,
2005.
He has expressed his willingness to again serve on the Board.
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It is the desire of the Board of Water Commissioners to ask for Mr. Thompson's
reappointment, as a member of the Board of Water Commissioners.
Sincerely,
af/~~-
Jim i\1cKnight
Manag,~r
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THE BIRTHPLACE OF MINNESOTA ~
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BOARD OF WATER COMMISSIONERS
Members Date Appointed Ward Term Expires
John Rheinberger appt'd 8/01 W2 30-Jun-07
818 W. Olive St. re-appt'd 5/04
Stillwater, MN 55082
Bob Thompson appt'd 6/02 W2 30-Jun-05
917 N. Owens St.
Stillwater, MN 55082
James O'Brien appt'd 2/6/96 WI 30-Jun-06 .
509 S. Greeley St. (unexpired term of Weaver)
Stillwater, MN 55082 re-appt'd 7/97, 6/00, 6/03
Third full term
The Board of Water Commissioners is organized per City Charter-Article XIII and manages and operates
the city's water system. The Board consists ofthree members and are appointed by the City Council. The
comlnissioners serve for a period of three (3) years.
Rev. 5/04
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CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
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Stillwater Fire Department
Memo
To: Mayor Kimble and Council
From: Stuart W. Glaser, Fire Chief~
Date: June 14, 2005
Re: Approval to apply for Assistance to Firefighters Grant Program
Background:
The U.S. Department of Homeland Security, Office of Domestic Preparedness is in the process of
accepting applications for the Staffing for Adequate Fire and Emergency Response (SAFER) Grants.
The purpose of this program is to award funding directly to fire agencies to hire additional firefighters to
provide 24-hour staffing and enhance the departmenfs ability to meet minimum staff response
standards.
. The program is designed as a cost sharing program spread out over a five-year period:
Year One:
Year Two:
Year Three:
Year Four:
Year Five:
Federal share 90% or $36,000, whichever is less
Federal share 80% or $32,000, whichever is less
Federal share 50% or $20,000, whichever is less
Federal share 30% or $12,000, whichever is less
No Federal share, City responsibility 100%
The initial step in the grant application process is to receive approval from the goveming body to move
forward with the application. The application deadline is Tuesday, June 28.
I have attached additional detailed information regarding the SAFER Grant for your review.
Additional information will be provided to Council throughout this process. Approving this request does
not commit the City to entering into an agreement or accepting the grant. This request is strictly
requesting permission for the fire department to move forward with the application process.
Recommendation:
Council approval to proceed with the grant application process.
Enclosures: SAFER Grant Information
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Assistance to Firefighters Grant Program
Page 1 ~f3
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Office for Dornestic Preparedness
~Hc:ne
!Stahng for ;\\Clequate Fi'e
!Press Releases
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Staffing for Adequate Fire and Emergency
Response (SAFER) Grants
Part of the Assistance to Firefighters Grant Program
~3,l:, F- E R ~
> About SAFER Grants
> Program Guidance
FreiJUHntlv Asked Questions
> Applicant Tutorial
SAFER Fre.q....u. ently Asked Questions
. ------- - ----
)) What is SAFER?
)) Hiring of Firefighters Activity
)) Recruitment and Retention of Volunteer
Firefighters Activity
)) Eligibility,
)) Definition of Applicant Types
)) Grant Requirements
)) Completing the Application
)) Regional i\ppilcations
)) Technical Assistance for Applicants
)) National Fire Protection i\ssociation Standards
)) National Fire Incident Reporting System .
(NFIRS)
)) National Incident Management System (NIMS)
)) Miscellaneous
)) Letters of Support
"N'h ti
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)) What is the purpose of SAFER?
)) What kinds of activities are eligible for funding in SAFER?
)) Who is eligible for SAFER funding?
)) When can I apply?
)) When is the grant application due?
)) May I submit more than one grant application?
)) If I received a grant last fall and/or spring, can I still apply for SAFER funding?
)) Are any pre-award expenditures eligible for SAFER funding?
)) If I am awarded new firefighter positions and can hire them before the end of the 90-
day recruitment period, at my own cost, willi receive credit for that period of time?
What is the purpose of SAFER?
The SAFER (Staffing for Adequate Fire and Emergency Response) Grant Program was
created to provide funding directly to fire departments and volunteer firefighter interest .
organizations to help increase the number of firefighters, The goal is to enhance the
ability of fire departments to attain 24-hour staffing and thus assure that their
communities have adequate protection from fire and fire-related hazards. SAFER grants
will help fire departments meet minimum standards for firefighter staffing. If selected for a
http://www.firegrantsupport.comlsafer/faq/
6/14/2005
Ass:.istance to Firefighters Grant Program
Page 2 of3
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SAFER award, grantees will be required to adhere to several terms and conditions of the
award.
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What kinds of activities are eligible for funding in SAFER?
1. Hiring of Firefighters Activity. The goal of the Hiring of Firefighters Activity is to award
grants directly to volunteer, combination, and career fire departments to help them
increase the number of frontline firefighters with a goal of ultimately attaining 24-hour
staffing, thus assuring the community has adequate protection from fire and fire-related
hazards. This activity provides 5-year grants to assist fire departments in paying a portion
of the salaries of newly hired firefighters. These newly hired positions must be in addition
to authorized and funded active firefighter positions. Grantees are required to match an
increasing proportion of the salary awarded over a 4-year period; in the fifth year of the
grant, the grantee must absorb the entire cost of any positions awarded as a result of the
grant.
The Federal share of salaries and associated benefits is limited to a total of $100,000 per
position over the course of the performance period. There is no funding limit for any
application or any limit to the number of positions eligible for funding per application.
However, applicants requesting large numbers of firefighters must make a strong case for
their request.
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2. Recruitment and Retention of Volunteer Firefighters Activity. The goal of this activity is
to create a net increase in the number of trained, certified, and competent firefighters
capable of responding to emergencies likely to occur within the fire department
geographic response area and safely. The primary focus is the recruitment and retention
of volunteer firefighters who are involved with or trained in the operations of firefighting
and emergency response. Volunteer, paid-on-call, and combination fire departments as
well as local and statewide volunteer firefighter interest organizations are eligible to
receive grants in this Activity. With proper justification, applications for assistance in the
Recruitment and Retention of Volunteer Firefighters could include activities that would
require as many as four years to complete. There is no local match requirement for this
activity and there are no maximum Federal share limits.
Top
Who is eligible for SAFER funding?
Your type of organization affects your eligibility for funding. All volunteer and combination
fire departments may apply for either or both of the two grant program activities.
Volunteer firefighter interest organizations are eligible for funding only in the Recruitment
and Retention of Volunteer Firefighters Activity. Career fire departments are eligible for
funding only in the Hiring of Firefighters Activity.
Top
When can I apply?
From 8 a.m. (EDT), May 31, 2005, until 5 p.m. (EDT) on June 28, 2005.
Top
When is the grant application due?
The application deadline is June 28,2005. Applications must be received by 5 p.m. EDT.
Applications received after the close of the application period will not be accepted.
Top
.
May I submit more than one grant application?
You may submit only one funding application to SAFER. If an applicant is found to have
submitted more than one application for SAFER funding, all of its applications will be
deemed ineligible.
Top
If I received a grant last fall and/or spring, can I still apply for SAFER funding?
Yes. While the SAFER grants and the Assistance to Firefighters Grants (AFG) are
http://www.firegrantsupport.com/safer/faq/
6/14/2005
Assistance to Firefighters Grant Program
Page 3 ..,of 3
administered by the same office in the Department of Homeland Security, there are no
restrictions with respect to awards between the two funding sources.
Top
.
Are any pre-award expenditures eligible for SAFER funding?
We strongly encourage applicants to apply online. All you need is Internet access from
any PC. Because you will get a username and password, you can log in from anywhere
and work on the application. You can save it and return later to continue working on the
application from any computer that has Internet access.
Pre-award expenditures in both the Hiring of Firefighters and Recruitment and Retention
of Volunteer Firefighters Activities may be eligible for funding if they meet the following
criteria:
. The expenditures occurred after the end of the application period (June 28, 2005);
and
. There was an urgent and compelling reason for the expenditures.
Top
If I am awarded new firefighter positions and can hire them before the end of the
90-day recruitment period, at my own cost, willi receive credit for that period of
time?
Yes. If you are able to hire the new firefighters before the end of the 90-day recruitment
period, an equal time period will be subtracted from the last (fifth) year of the period of
performance when grantees must absorb the entire cost of the new positions. The
grantee must request that consideration be given for pre-award credit in order to receive.
the credit.
Top
US Department of Homeland Security I Office for Domestic Preparedness
.
http://www.firegrantsupport.com/safer/faq/
6/1412005
As~stance to Firefighters Grant Program
Page 1 of2
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Assistance to Firefighters Grant Program
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Staffing for Adequate Fire and Emergency
Response (SAFER) Grants
Part of the Assistance to Firefighters Grant Program
r~ r-.,
!\bout SAFER GrC1nt~3
> Program Guidance
> Frequently Asked Questions
> Applicant Tutorial
Purpose of Grants
The purpose of the SAFER grants is to award grants directly to volunteer, combination, and
career fire departments to help the departments increase their cadre of firefighters. Ultimately,
the goal is for SAFER grantees to enhance their ability to attain 24-hour staffing and thus
assuring their communities have adequate protection from fire and fire-related hazards. The
SAFER grants have two activities that will help grantees attain this goal: 1) hiring of firefighters
and 2) recruitment and retention of volunteer firefighters.
Grant Activities
The Hiring of Firefighters Activity involves a five-year grant to assist fire departments pay a
portion of the salaries of newly hired firefighters. These newly hired positions must be in addition
to authorized and funded active firefighter positions. Grantees must do everything in their power
to maintain the number of authorized and funded positions as declared at the time of application
PLUS the awarded new firefighter positions throughout the period of performance (five years).
Grantees that fail to maintain this level of staffing risk losing all or a portion of their grant.
Volunteer, combination, and non-profit career fire departments are all eligible to apply for
assistance in hiring new firefighters. These grants require the awardee to match an increasing
proportion of the salary over a four-year period; in the fifth year of the grant, the awardee must
absorb the entire cost of any positions awarded as a result of the grant.
The Recruitment and Retention of Volunteer Firefighters Activity provides assistance to
awardees for periods of up to four years. The purpose of these grants is to assist with the
recruitment and retention of volunteer firefighters. Volunteer departments, combination
departments and local or statewide organizations that represent the interests of volunteer
firefighters are eligible to apply for assistance under this activity.
Application Information
Applications for SAFER grants will be accepted on or about May 31,2005, to June 28,2005.
Monitor the ODP and USFA websites for up-to-date information on the dates of the application
http://www.firegrantsupport.comlsafer/
6/14/2005
Assistance to Firefighters Grant Program
Page 2~of 2
period. Completed applications must be submitted electronically or otherwise received by the
grants program office on or before the close of business (5 p.m. EDT) on the last day of the ..
application period, June 28, 2005. No late, incomplete, or faxed applications will be accepte~
No electronically submitted applications other than those submitted online via the automated
grant application system will be accepted.
If you do not have access to the Internet, contact us directly (1-866-274-0960) to request a
paper copy of the application via mail.
us. Department of Homeland Security I Office for Domestic Preparedness
.
.
http://www.firegrantsupport.com/safer!
6/14/2005
.
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.
1\11
Bonestroo
Rosene
Anderlik &
Associates
Bonestroo. Rosene, Anderlik and Associates. Inc. is an Affirmative Action/Equal
Opportunity Employer and Employee Owned
Principals: Otto G. Bonestroo, P.E. . Marvin L. Sorvala. P.E.. Glenn R. Cook. P.E. . Robert G.
Schunicht. P.E. . Jerry A. Bourdon. P.E.. Mark A. Hanson, P.E
Senior Consultants: Robert W. Rosene. P.E. . Joseph C. Anderlik, P.E. 0 Richard E. Turner,
PE. . Susan M. Eberlin. C.PA
Associate Principals: Keith A. Gordon. P.E. . Robert R. Pfefferle, P.E.. Richard W. Foster.
P.E. . David O. Loskola. PE. . Michael T. Rautmann, P.E. . Ted K. Field, P.E. . Kenneth P.
Anderson, PE . Mark R. Rolfs. P.E. . David A. Bonestroo, M.B.A.. Sidney P. Williamson, PE.
L.S. . Agnes M. Ring. M.B.A. . Allan Rick Schmidt, P.E. . Thomas W. Peterson, PE. . James R.
Maland. P.E. . Miles B. Jensen, P.E. . L. Phillip Gravel III. P.E.. Daniel J. Edgerton, P.E. .
Ismael Martinez, P.E. . Thomas A. Syfko. P.E. . Sheldon J. Johnson. Dale A. Grove, P.E. .
Thomas A. Roushar, P.E. . Robert J. Devery, P.E.
Offices: St Paul, St Cloud, Rochester and Willmar. MN . Milwaukee. WI. Chicago. IL
Engineers & Architects
Website: www.bonestroo.com
June 7, 2005
Mr. Klayton Eckles, Director
Department of Public Works
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
c' 101.'''-
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Re: Review of McKusick Lake Condition and Potential Management Actions
Dear Klayton:
.
As requested we have prepared a proposal to gather information and prepare a short report on the
current condition of McKusick Lake, along with some guidance on possible management
actions. This letter outlines the tasks and cost of completing this project.
Task 1:
Gather background information on the lake and its current condition as well
as potential management actions that may be appropriate.
This will include the following:
· A field visit to the lake to visually assess it's current condition
· A review of the 1999 report prepared by Bonestroo on McKusick Lake and how
the lake characteristics and findings identified in that report may help explain the
current condition of the lake.
· A review of water quality monitoring data gathered by Washington County
Conservation District on Lake McKusick, and upstream data gathered by Brown's
Creek Watershed District
· New information gathering to help explain other possible cause(s) of the
filamentous algae outbreak this year on McKusick Lake and to what degree other
lakes and ponds in the Metro area are experiencing similar outbreaks.
· A review of potential management measures to control filamentous algae
outbreaks and the estimated costs as well as the major advantages and
disadvantages of pursuing those actions.
· An identification of actions that lake associations, cities, watershed districts, and
others have commonly taken to try to control filamentous algae.
.
Estimated Cost:
$1500
2335 West Highway 36. St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311
Task 2:
Summarize findings in written report.
This task would involve preparation of a short (4-6 page) report which would summarize the
above findings in lay terms intended to foster understanding on the part of the City Council and
non-technical parties. The emphasis will be on explaining the causes of the filamentous outbreak
in McKusick Lake and identifying what, if any, reasonable cost management options can be
employed to control the outbreak of the outbreak. The cost for this item assumes two
meetings-Dne each with City staff and City Council.
Estimated Cost:
$2000
Total Project Estimated Cost: $3500
Any additional services not addressed in this scope of work, such as meetings, will be billed at
the hourly rates previously agreed to in our contract with the City. We look forward to
completing this work for you. Please call me at (651) 604-4783 if you have any questions.
Sincerely,
BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES, INC.
~~~sb
Rich Brasch, Senior Scientist
cc. Sherri A. Buss, Bonestroo
2335 West Highway 36. Sf. Paul, MN 55113. 651.636-4600. Fax: 651-636-1311
.
.
.
.
Suburban East Conference
.
STILLWATER
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Head Coach . Brian Luke
Phone 651-351-8551 . FAX 651-351-6344
email: lukeb@stillwater.k12.mn.us
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~
Diane Ward
.
From: Klayton Eckles
Sent: Monday, June 13, 2005 1 :54 PM
To: Larry Hansen; Diane Ward
Subject: FW: HUGE THANKS TO YOU AND YOUR CREW IN STILLWATER
council FYI
-----Original Message-----
From: Tim Ramos [mailto:tim.ramos@hbfuller.com]
Sent: Monday, June 13, 2005 10:46 AM
To: Klayton Eckles
Cc: Craig Peterson; Andrew.Dahl@tetrapak.com
Subject: HUGE THANKS TO YOU AND YOUR CREW IN STILLWATER
Klayton,
Given the circumstances (new road, development construction, washouts from rain, etc.) my hat goes off to you
and your crew. The course was in excellent condition on Sunday morning. I even saw the street sweeper out
on Sunday morning so make sure to thank the gentlemen operating the equipment for coming out and helping
with the event.
Any constructive feedback you can provide would be greatly appreciated.
Thx,
.
Tim M. Ramos
651.236.5487
c 612.209.6302
.
6/13/2005
~
.
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~OFTIt"#
Minnesota Department of Transportation
Metropolitan District
Waters Edge
1500 West County Road B-2
Roseville MN 55113-3174
June 10, 2005
Office Tel.: 651-582-1166
Fax: 582-1368
Commissioner, Minnesota Pollution Control Agency
Commissioner, Minnesota Department of Natural Resources
Chair, Metropolitan Council
Indian Tribal Governments
County Board Chairs
County/City Park Commission ChalfS
Chairs, Special park Districts
Mayors and Town Board Chairs
Chairs, School District Boards
.
The Metropolitan District of MnlDOT, on behalf of the Transportation Advisory Board ofthe Metropolitan
Council, has been requested to solicit candidate projects in two project categories for federal transportation
funding for the years 2009 and 2010. The two project categories included in this solicitation are Hazard
Elimination Safety and Bridge ImprovementJReplacement. The Transportation Advisory Board is directly
soliciting candidate projects in eight other project categories. You should receive that solicitation at about the
same time you receive this one. Approximately $2.4 million per year is available for the Hazard Elimination
Safety category, and $5 million per year for the Bridge Improvement/Replacement category.
The materials available on the following MnlDOT web site, www.dot.state.mn.us/metro/proqrammanagement.
describe the project categories and the qualifying and priority criteria, which will be used to prioritize the
candidate projects submitted. Please read the materials from the web site carefully and supply the required
information as completely as possible so that your project can be fully understood by the groups evaluating and
ranking the projects. If you do not have web access, please request a copy of the material from Sherry
Namsiewicz at (651) 582-1400, or Brian V ollum at (651) 582-1408.
General questions regarding this process should also be directed to Sherry Namsiewicz. Questions regarding
specific project categories should be directed to the individual(s) as identified in the solicitation. Address
submittals to Sherry Namsiewicz, Metro District, MnDOT, 1500 West County Road B-2, Roseville, MN 55113
or Sherry.Narusiewicz@dot.state.mn.us. Submittals must be received by 5:00 PM or U.S. postmarked on July
29,2005.
Successful applicants will be notified during the winter of 2005/2006.
\'\ Sincerely,
~\
J
. , - IP
.~~C_
Patrick Hughes, P.E.
Metro District Engineer
An equal opportunity employer
r-
5TILLWA TER FUE>L1C L1E>RAIZY
22) N. Fourth St.,
5tillwater MN 55082-+806
651.+)9.1675 FAX 651.+)9.0012
.
Board of Trustees Meeting Agenda
Tuesday, June 14,2005, 7:00 P.M.
1. Call to Order & Introductions
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports+
E. Web Site Usage Report
F. Director and Other Staff Reports *
G. Financial Report+
H Policy Review - No policy this month+
A+
I
A
5. Building Expansion
A. Construction Manager at Risk
B. Design Resolution
A
D
.
6. Fundraising Campaign
A. Campaign Events
B. Report of Other Progress to Date
C. Board Fundraising Targets & Pledges
I
I
I
7. Parking Agreement with Ascension Church
A+
8. 2006 Budget Schedule
9. Union Contract
A*
11. Other
12. Adjournment
If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M.
on Monday, June 13,2005.
A=Action Item I=Information Item D=Discussion Item += Document in Packet
*= Document to be Distributed at Meeting #=Document Previously Distributed
.
.
.
.
Agenda Item 4.A.
STILL\YA TER Pl~IHJC LIBRARY
223 N. FOURTH ST.
STILLWATER, I\lN 55082-4806
651 439-1675 FAX 651 439-0012
Board of Trustees l'v1eeting Minutes
Tuesday, May 10,2005
Present:
Bill Fredell, Bill Hickey, Dick Huelsmann, ML Rice,
Julia Sandstrom Brian Simonet Andrea Tipple
Ruth Ranum, Mary Weber
Lynne Bertalmio, Carolyn Blocher
Absent:
Staff Present
]. Call to Order
President Hickey called the meeting to order at 7:04 pm
2 Adoption of the Agenda The agenda amended with the addition of Item 9.a and then
adopted with a motion by Simonet and a second by Fredell.
3. Communications and Public Commentary Comments from the suggestion box were
shared.
4. Consent Calendar The Consent Calendar was approved with a motion by Rice and
second by Tipple including payment of bills in the amount of$2],885.34. The motion
passed
5. Building Expansion
A. Construction Manager at Risk President Hickey announced that submittals would
be available on Wednesday with interviews set for Friday, May 27th
B. Design Meeting The Board reviewed aspects of the previous design meeting and
decided to request the City and the Water Board to upgrade the water pipe and storm
sewer during the construction process President Hickey will talk with Larry Hanson.
C. Temporary Housing The lease has been approved and revised to reflect state
statutes regarding municipalities
D Moving Plans The Library will be closed and moving June 5-6-7-8.
E. Hours of Operation Discussion and no action regarding changing hours of
operation
6. Fundraising Campaign
A. Campaign Events Update from Trustee Simonet re: August golf
tournament-Board is encouraged to solicit reading and golf get-aways
B. Report of Other Progress to Date The current fund raising total is $4,063,000.
C. Pursuing Board Fundraising Targets Keep encouraging the contacts that have
been identified
7. Parking Agreement with Ascension Church There were some after-agreement changes
discussed regarding an automatically continuing contract with the amount to be renegotiated
every ten years. Director Bertalmio reported that she is not sure where the process of these
language changes is
8 2006 Budget J>rocess Director Bertalmio will begin working on the 2006 budget and
requested directives from the Board
Minutes/Board meeting 5-10-05
page 2
9.a Release of Capital Funds Motion by Tipple, second by Rice to request release of
$10,000 of 2005 Capital Funds for purchase of Radio Frequency Identification (RFID) tags.
Motion passed.
9. Union Contract Negotiations This update occurred during and executive session.
10. Board Committees Board members were asked to be thinking about facilities policies
and other topics for consideration at a future meeting.
11. Adjournment
The meeting adjourned at 8:20 p.m.
.
.
.
Diane Ward
.rom:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, June 16, 2005 12:34 PM
Pat Raddatz
Washington County Board Agenda - 6/21/05
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
June 21,2005 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
.ounty Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9: 10 - General Administration * Jim Schug, County Administrator
Recognition of Eagle Scouts: Nicholas Blau, Brian Krook, and Hans Metz,
5. 9:30 - Community Corrections * Tom Adkins
Set Fee for the Repeat Offender DWI Program
6. 9:45 - Transportation and Physical Development * Don Theisen, Director
A. County Highway Maps at No Charge
B. Final Draft of the St. Croix Valley Trail Plan and Setting of Public Hearing Date
.. 10:20 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
8. Board Correspondence
.
9. 10:40 - Adjourn
10. 10:45 to 11 :00 - Board Workshop with Administration
Land Protection Funding Options
***********************************************************************************
Meeting Notices
June 21 - HRA Board Meeting
3:30 p.m., 1584 Hadley Avenue North * Oakdale
June 22 - Metropolitan Mosquito Control
9:00 a.m., 2099 University Avenue West * St. Paul
June 22 - Regional Solid Waste Coordinating Board
10:30 a.m., 2099 University Avenue West * St. Paul
June 23 - Community Corrections Advisory
7:30 a.m., Washington County Government Center
.
June 23 - Resource Recovery Budget Committee
8:30 a.m., 1670 Beam Avenue, Suite B * Maplewood
June 27 - Library Board
6:30 p.m., 8595 Central Park - Woodbury
************************************************************************
Washington County Board of Commissioners
Consent Calendar * June 21,2005
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the June 7 and 14,2005 Board meeting minutes.
Transportation and Physical Development
B. Approval to use seven vehicle park permits for free drawings during the Washington County Fair, .
August 3-7, 2005.
2
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [PaLRaddatz@co.washington.mn.us]
Thursday, June 09, 2005 11 :16 AM
Pat Raddatz
Washington County Board Agenda - 6/14/05
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
***PLEASE NOTE CHANGE IN TIME***
June 14, 2005 * 12: 15 p.m.
1.12:15 - Roll Call
Pledge of Allegiance
2.12:15 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who .
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 12:25 - Consent Calendar
4. 12:25 - General Administration * Jim Schug, County Administrator
Legislative Update
5. 12:35 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
6. Board Correspondence
.
7. 12:55 - Adjourn
1 :00 to 2:30 - Board of Equalization
1
***********************************************************************************
.eeting Notices
June 14 - Finance Committee Meeting
10:30 a.m., Washington County Government Center
June 14 - Mental Health Advisory Council
4:00 p.m., Washington County Government Center
June 15 - Plat Commission
9:30 a.m., Washington County Government Center
June 15 - Metropolitan Emergency Services Board
9:00 a.m., 2099 University Avenue * St. Paul
June 15 - Metro Transportation Advisory Board
2:00 p.m., 230 East 5th St., Mears Park Centre * St. Paul
June 16 - Workforce Investment Board
8:30 a.m., 2150 Radio Drive * Woodbury
June 16 - Parks and Open Space Commission
7:00 p.m., Washington County Government Center
~**********************************************************************
Washington County Board of Commissioners
Consent Calendar * June 14,2005
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval to reappoint Brenda Whalen, Stillwater Township and Gene Smallidge, Hastings to the
Noxious Weed Appeal Committee to third terms expiring December 31, 2006.
B. Approval to appoint Kimberly Arrigoni to the Workforce Investment Board as a Small Business
Representative to a first term expiring June 30, 2007.
C. Approval to appoint Albert Mitchell, Lakeland, to the Veterans Rest Camp Association to a first
term expiring December 31,2008.
D. Approval to appoint Jeff Conrad, Woodbury, to the Groundwater Advisory Commission, to a first
.rm.
Community Corrections
E. Approval to renew remote electronic alcohol monitoring grant with the Minnesota Department of
2
Corrections for fiscal years 2006 and 2007.
Community Services
.
F. Approval of the Community Development Block Grant Subgrantee Agreement with the City of Lake
Elmo to add FY 2005 CDBG funds for the Gas Service Lines Replacement project and to extend the
contract term.
Public Health and Environment
G. Approval to enter into a grant agreement with the Minnesota Department of Health for $7,000 to
cover expenses related to tuberculosis outreach activities in 2005.
Sheriff
H. Approval of the Federal Equitable Sharing Agreement with the Federal Government to extend the
term through September 30, 2008.
Transportation and Physical Development
I. Approval of a Cooperative Agreement with the City of Cottage Grove and several private
organizations to grant an Easement for a fence on certain properties, the County Park Grove Library
being one of the properties. The agreement provides for the removal and rebuilding of the fence and
maintenance responsibilities in the future.
.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
3
tJ......" ....J; _vG:"'" ..l..l.. ........ ~ -"... .... ,.) ~.... '-'-
Stillwater Township
. Calendar
Chair Untiedt
June 2 Planning Commission 7.00 PM
June 9 Town Board. Meeting 7:00 PM
June 13 Park Committee 7:00 PM
June 20 Park Service Meeting 7:00 PM
June 23 Town Board Meeting 7:00 PM
Chair Countryman
July 7 Planning Commission 7:00 PM
July 11 Park Committee 7:00 PM
July 14 Town Board Meeting 7:00 PM
July 25 Radon Mitigation Meeting 7:00 PM
July 28 Town Board Meeting 7:00 PM
Chair Countryman
. August 4 Planning Commission 7:00 PM
August 8 Park Committee 7:00 PM
August 11 Town Board Meeting 7:00 PM
August 25 Town Board Meeting 7:00 PM
Chair DorJott
September 1 Planning Commission 7:00 PM
September 8 Town Board Meeling 7:00 PM
September 12 Park Committee 7:00 PM
September 22 Town Board Meeting 7:00 PM
Chair Doriott
October 6 Planning Commission 7:00 PM
Odober 10 Park Committee 7:00 PM
Odober 13 Town Board Meeting 7:00 PM
Odober 27 Town Board Meeting 7:00 PM
Town Board Supervisors may attend any or all of the above meetings.
AU meetings are held in the town hail unless otherwise specified. .
. Pat Bantll May 27. 2005
Clerk, Stillwater Township
.
June 9, 2005
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Doriott,
Jim Hiniker, David Johnson and Linda Countryman. Also,
Treasurer Gloria Sell, Planner Dick Thompson, Engineer
Paul Pearson, Attorney Soren Mattick and Police Chief Steve
Nelson.
1. AGENDA - M/S/P Doriott/Hiniker moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P Hiniker/Countryman moved to approve the 5/26/05 Stillwater
town board meeting minutes as amended. Item 6Bd change to closing National Park
on Arcola Trail to horses not just the prairie restoration area. Item 8 Linda Countryman
will coordinate information from the park committee and planning commission. (5 ayes)
3. TREASURER - .
a. Claims were reviewed and checks #17268 through #17294 were approved
for payment.
4. PLANNER-
a. A fOllow-up letter from Met Council re: their proposed water resources
management plan was presented. The planner also presented a revised
plan of Metro Council's letter that represents the township's view.
b. There was discussion about the number of horses allowed on five acre lots.
The Zoning ordinance allows one horse per two acres of non-wooded fenced
pasture. Due to a recent issue with a new resident bringing in more than
the allotted number of horses, a check will be made of other properties
with horses on five acre lots before a decision is made as how to handle
the situation.
c. Accessory Structure - The planner presented updated information about
storage buildings again. Lengthy discussion ensued. The planner and
attorney will rework the information relative to the discussion.
d. Bartz Subdivision - A representative from Insignia Development Company,
who is working with Ms. Bartz, was present with a drawing of the proposed
development" There are some situations that the board members wou!d like
to have resolved. Such as, but not limited to, a cul-de-sac that is too long .
and lack of road frontage.
e. Axdahl Subdivision - There was discussion about this 11 lot bluffline
subdivision that is being developed. There will be a community garden and a
wastewater treatment area. The developers would like a rezoning so they can
add another lot.
Stillwater Town Board Meeting - 6/9/05
Page Two
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f. Aqenda Policy - Planninq Commission - If materials for items on the agenda
are not sent out with the agenda, the items will not be discussed at the
meeting.
5. PEOPLE PORTION -
a. Chief Of Police Report -
a. There have been sixty-five burning permits issued so far this year (2/3 the
usual total yearly number).
b. Several dogs have been picked up.
c. Jake Braking Complaints - Otchipwe Avenue - The county will put up
signs enforcing the noise issue if the township has an ordinance to do so.
b. Fishing Issue - South Twin Lake - For safety reasons cars will only be allowed
to park on one side of Neal Avenue for 100 yards. The state will put up
permanent no parking signs on Highway 96. DNR may be invited to review
the situation.
c. David Johnson spoke about his experience considering the next group of
sheriff's deputies to be hired. He was impressed with the caliber of
candidates.
6. . ED OTIS - RANDOM CREEK RANCHETTES OUTLOT - Mr. Otis is concerned about
what is happening to the outlot at Random Creek Ranchettes. He is concerned about
.the future of the outlot now that the land to the north is being developed.
MjS/P Johnson/Hiniker moved to authorize the attorney to secure form E regarding
uses of outlots in Random Creek Ranchettes and Random Creek Ranchettes II.
(5 ayes)
7. ENGINEER-
a. The engineer presented letters to Mr. Rydeen and Mr. Lepinski about correcting
run-off from the feed lots on their property. Board members agreed that they
be sent out.
b. There was discussion about different materials that are available for sealcoating
roads in the future.
c. MjSjP JohnsonjHiniker moved to adopt the Road Maintenance Policy as
written by the engineer. (5 ayes)
8. ADJOURNMENT - Meeting adjourned at 10:45 p.m.
Clerk
.Chairperson
Approved