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Home My WebLink About2005-02-15 CC Packet CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-05 Council Chambers, 216 North Fourth Street February 15, 2005 ~PECIAL MEETING .ECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL uncil on subjects which are not a part of . time of the statement or may give direction OTHER BUSINESS 1. Discussion on Lumberjack Days 2. Discussion on Trunk Highway 36, response to Mn/DOT REGULAR MEETING CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of February 1, 2005 regular PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEND OPEN FORUM The Open Forum is a portion of the Council meeting the meeting agenda. The Council may take action or to staff regarding investigation of the concerns express .ST AFF REPORTS . Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. ommunity Dev. Director ity Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2005-40, directi 2. Request to purchase six r 3. Resolution 2005-41, appr and Lily Lake Area - 2 4. Approval of installati 5. Approval of return of 6. Possible approv ills ire Department roix Caterers Management Agreement for Recreation Center - Valley Chamber Chorale - February 16-March 6, 2005 Mary Rita Trail ase MDT for police squad car PUBLIC HEARING 1. This is the ti~ for a public hearing to consider a new Wine & Strong Beer liquor license for C&G Su : M rasaki located at 1491 Stillwater Boulevard, applicant Gary & Chi Sukopp. Notice in the Stillwater Gazette on February 4, 2005. 2. Cas . This is the day and time for the public hearing to consider to consider a request from rschbaum for a variance to the front yard setback (30 feet required, 10 feet requested) for the cons 'on of a single family residence located at 2015 Lake Street in the RB, Two Family Residential istrict, Flood Plain and the Bluffland/Shoreland District. Notices were mailed to affected property owners and published in the Stillwater Gazette on February 4, 2005. 3. This is the date and time for a public hearing to consider the rehabilitation of street, storm sewer, water, curb and gutter, and sidewalk improvements for Deer Path, Deer Path Court and sections of Hancock . Street, Marsh Street, Fifth Street and Olive Street UNFINISHED BUSINESS 1. Possible approval bond sales - Dave McGillivray, Springsted Inc (Resolution) (Available Tuesday) 2. Possible second reading of Ordinance No. 953, an ordinance amending Chapter 31 of the Stillwater City code, Zoning, ~31-1, Subd. 12; RB-Two family District (first reading 2/1/05) 3. Possible approval of lobbyist contract for 2005 (Resolution) 4. Request for consideration of development in Boutwell South Area by Manchester Homes (tabled from 1/18/05 meeting) . * All items listed under the consent agenda are considered enacted by one motion. There will be no separate' sion citizen so requests, in which event, the items will be separately. e by the City Council and will be ese items unless a Council Member or m the consent agenda and considered NEW BUSINESS 1. Update on Trail Plan PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (contin COMMUNICATIONS/REQUESTS COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT to Executive Session to discuss possibl . . 2 .PECIAL MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-05 Council Chambers, 216 North Fourth Street February 15, 2005 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Lumberjack Days 2. Discussion on Trunk Highway 36, response to Mn/DOT REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of February 1, 2005 regularc1hdrecessed minutes. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting tOed the meeting agenda. The Council may take action or repl to staff regarding investigation of the concerns s Gouncil on subjects which are not a part of etime of the statement or may give direction .T AFF REPORTS , . Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. Cqmmunity Dev. Director ty Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2005-40, directing paym~nt()fbills 2. Request to purchase six radio Peg~rs - Fire Department 3. Resolution 2005-41, approval of Sf. Croix Caterers Management Agreement for Recreation Center and Lily Lake Area - 2005 4. Approval of installation of banner - Valley Chamber Chorale - February 16-March 6, 2005 5. Approval of return of donation - Mary Rita Trail 6. Possible approval to purchase MDT for police squad car PUBLIC HEARINGS 1. This is the date and time for a public hearing to consider a new Wine & Strong Beer liquor license for C&G Sukopp, DBA: Murasaki located at 1491 Stillwater Boulevard, applicant Gary & Chi Sukopp. Notice was published in the Stillwater Gazette on February 4, 2005. 2. Case No. V/04-83. This is the day and time for the public hearing to consider to consider a request from Tony Kerschbaum for a variance to the front yard setback (30 feet required, 10 feet requested) for the construction of a single family residence located at 2015 Lake Street in the RB, Two Family Residential District, Flood Plain and the Bluffland/Shoreland District. Notices were mailed to affected property owners and published in the Stillwater Gazette on February 4, 2005. 3. This is the date and time for a public hearing to consider the rehabilitation of street, storm sewer, water, . curb and gutter, and sidewalk improvements for Deer Path, Deer Path Court and sections of Hancock Street, Marsh Street, Fifth Street and Olive Street UNFINISHED BUSINESS 1. Possible approval bond sales - Dave McGillivray, Springsted Inc (Resolution) (Available Tuesday) . 2. Possible second reading of Ordinance No. 953, an ordinance amending Chapter 31 of the Stillwater City code, Zoning, S31-1, Subd. 12; RB-Two family District (first reading 2/1/05) 3. Possible approval of lobbyist contract for 2005 (Resolution) 4. Request for consideration of development in Boutwell South Area by Manchester Homes (tabled from 1/18/05 meeting) NEW BUSINESS 1. Update on Trail Plan PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are consideredto be routine by the City Council and will be enacted by one motion. There will be no separate discussion 00 these items unless a Council Member or citizen so requests, in which event, the items will be remoyedfrom the consent agenda and considered separately. . . 2 . MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, Director of Public Works ~d DATE: February 9,2005 SUBJECT: Response to MnDot Letter Concerning Trunk Hwy 36 Improvement Options nT~(,lT~~T()N Attached is a detailed letter from Rick Arnebeck, Area Manager from MnDot, describing the current situation revolving around the bridge and the Hwy 36 corridor project. This letter provides some important information concerning the current status of that project. Major issues related to this letter that City Council may wish to discuss and take a position on or respond to are as follows: . 1. Based on the information currently available Concept F for the Trunk Hwy 36 corridor appears to be most viable as a long term solution but MnDot will not be proceeding with Concept F as there is no money programmed to cover the approximate $100 million construction cost. Also the business community and neighboring cities failed to support Concept F. 2. MnDot determined that the cut and cover concept has significant shortcomings and impacts. The cost of doing the necessary analysis of the cut and cover option could exceed $500,000. MnDot will not proceed with such an analysis unless the local governments provide significant participation in such an undertaking. 3. Based on the current positions of the City and the status of the project, MnDot intends to go forward with the 1995 approved layout for Trunk Hwy 36. The 1995 layout proposed at grade intersections for Greeley, Osgood and Washington. This is MnDot's preferred alternative because it is an option that is most possible to go forward with. The downside of this option is that it will almost immediately be deficient in terms of volumes that it will serve, traffic congestion, and access issues will probably remain on frontage roads and intersections. . 4. At the current time there is a significant shortfall in funding for the St. Croix River Crossing project. Unless additional funding is secured at either the State or Federal level, the St. Croix River Crossing project will be programmed for funding in the 2025 budget cycle. At the current time, MnDot is discussing with both State and Federal officials the possibility of securing additional funding. . As can be seen MnDot has made some significant decisions in terms of the direction it wishes to proceed in reconstructing the H wy 36 corridor. The corridor improvements will only occur in the event that the bridge project proceeds and at this point that is still an open question. RRCOMMEND.A TTON If the City Council wishes to have any additional input in the decision at MnDot and State level, City Council should discuss developing a response to MnDot's current position. Such a response would need to be presented to MnDot within the next few days. . . , ,~~ESIOt., ~ 'Z< ~ 0 ~ !i ~ l ~ OF TR"'\i' Minnesota Department of Transportation Metropolitan Division Waters Edge 1500 West County Road 82 Roseville, MN 55113 . Date: January 6,2005 Oak Park Heights City counCil.. J / Stillwater City Council I r D\." L,. Rick Arnebeck 1i11..;-J II Area Manager, Mn/DOT ~ To: From: Subject: TH 36 hnprovement Options Report to Council . At the last joint city council meeting held regarding TH 36 improvements, I presented our findings regarding our review ofthe "cut and cover concept". The meeting concluded with a request that I prepare a letter to the city councils regarding what further study might be needed and what the cost range and time requirement of such a study might be. lt was agreed that the councils would take this information under consideration in January with the hopes of arriving a position by the end of February. This report is provided in response to that request and includes additional information for your consideration. WHAT DO WE KNOW TODAY? · Concept F will provide long-term (>20 yrs) operational performance for both the mainline and the frontage roads, will cost approximately $100 million (planning estimate) for construction and right of way, but will have significant impacts to the business community if implemented without allowing the business community time to plan and adjust to changes in traffic circulation and access. Construction could take up to 4 yrs due to staging and traffic requirements. Significant utility relocation costs should be anticipated. . · The "Cut and Cover" concept appears to provide long term (>20 yrs) operational performance for both the mainline and the frontage roads, is estimated to cost $140 million (planning estimate), but could have significant impacts to the business community due to significant restriction or elimination of business accesses along much ofthe frontage roads during construction staging and after construction is complete. Construction could take 6 yrs or more due to staging and traffic requirements. Further study would be required to accurately determine the operational performance, engineering feasibility, and environmental impacts of An equal opportunity employer January 6, 2005 Page Two . this concept. Based on the amount of effort involved in evaluating Concept F and the additional study needed to conduct an underground analysis of soils and groundwater conditions, the additional study costs would likely be in excess of $500,000 and would likely take 12 -18 months to complete after funding is secured and contracts were executed. Significant utility relocation costs should be anticipated. · The 1995 Approved Layout originally identified earlier for this project can be modified to provide short - term operational performance (< 20 yrs) for both the mainline and frontage roads through the addition of traffic signals at the frontage roads and signal coordination and is estimated to cost $25 million (planning estimate) if all pavement, mainline and frontage road, is to be replaced. Access to local businesses could be maintained however they would experience increased congestion and limited interruptions to access during construction. Construction staging would require at least two years, one year for each half of the corridor (north side/south side). Some utility relocation or adjustment costs should be anticipated. . WHAT ARE MnIDOT'S OPTIONS AT THIS TIME? . . The current St. Croix River crossing project as proposed in the south corridor can be constructed in substantial compliance with the approved 1995 layout. The addition of signals to the frontage roads and capacity adjustments necessary due to increased traffic forecasts are not considered deviations from the layout. A portion of the 1995 approved layout at Norell/Washington was already constructed in conjunction with the TH 5 interchange construction work. At the present time, this appears to be the most prudent and feasible design to include in the preferred alternative based on the likelihood of securing necessary project approvals and funding appropriations. . The local community, due to significant business impacts that are anticipated, rej ected consideration of Concept F as a part of the preferred alternative, at this time. It was clearly agreed at a previous joint city council meeting that concept F would not receive municipal consent if submitted. Concept F will remain one of the conclusions of the Interregional Corridor Study as a long term solution, however it is unlikely Mn/DOT would pursue the programming of Concept F, now or in the future, unless requested to do by the cities with a commitment that municipal approval would likely be given should sufficient funding be secured. · The review done to date on the "Cut and Cover" concept by our staffhas revealed the potential for significant adverse impact to the business community, water . resources, and wetlands, in addition to the issue of cost. Further engineering and . . . January 6, 2005 Page Three environmental study would be needed to quantify these impacts so that a valid assessment could be made as to their magnitude. Without a substantial contribution to the costs of further investigation and a commitment from the cities that municipal approval would be granted if the impacts were deemed to be acceptable and funding could be secured, we do not feel it is prudent to commit additional TH funds to this concept. · Since there is no consensus on the part of the local cities at this time in regards to changing the design ofTH 36 from Osgood to Norell/Washington, we will be preparing our preferred alternative description to include the layout previously approved in 1995. It should be understood minor modifications to the layout can be made during the detail design phase as mutually agreed between the state and the cities. · Since this remains an issue under discussion and consideration by the cities, we can, if so requested, put the appropriate wording into the Final Amended EIS and record of decision that can allow the F AEIS and record of decision to be amended in the future, with proper supplemental environmental documentation, to reflect a revised design that has been agreed upon by all parties. Construction timing for any revised design concept would be subject to successfully securing funds for the improvement. WHAT ELSE SHOULD YOU BE AWARE OF? · Based on the significant funding shortfall for transportation, the St Croix River crossing project is now identified for programmed transportation funding in 2025. If the project is to be successful in moving forward at a sooner date, dedicated funding from outside the normal funding process must be successfully secured. · Transportation funding appropriation discussions will be going on at both the state and federal levels during the January - June '05 timeframe. The federal level is working on the 6 yr (may be 5 yrs this time) transportation act. The state level is working on the '06-'07 budget years. · Our present schedule anticipates the F AEIS in March with Record of Decision in April/May. · TH 36 remains an Interregional Corridor and, continues to retain priority status for state funding that is directed towards "expansion" of the TH system. January 6,2005 Page Four · If all necessary approvals are secured and supplemental funding is secured by June/July '05, it is possible that a project could be awarded in 2007. As I had indicated at the joint council meeting, I am available to meet with you any time to answer any questions or clarifications you may have. I have attached sketches of Concept F, Cut & Cover and the 1995 Approved Layout for your information. Attachment . . . . . . CUT & COVER CONCEPT ~ .,~.~ ~-....::-:ar....:z:.=.;,;..~~ ..l- ,. ,... """"--_....-.;.....- .......~ ~ , . \~ 1.1 - .rT-~~',r " 1, ~ ;....- ur: :!i p' m l '. , . ~ ' I ,- l ! ,~~>~J - ~ --. ~ -' '!r'.:..,~A.~: t~ ~ JPj' .('?I; I j/Di li,'" ..~~ ~,;,.~ .tJl...~I{ - 'J ff' ,1 <J f:~ ~ "'-"""" ._ .. .:..." ~I,,- -_.-.~..~r,.h>-'"......... _....,~_ ~" ;~.~,: "Tr.,."'~-.-"=I~""'";1 ;:,""..... ~'! tl' ;i. ~~.. ~J.....'~. . : ,. . r ., t:':"',,-, " ~Il""'rl-="",,:, ~ .. j ;J .~? .. If. ~ -fr- ,","'lI 'I. ..J. ~ . --c........:...., ~. I~- '," ~~~ s:~..-'. ~ ~;. ~~1~~~:"''' I ,. l~ .. ..- llil . 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CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-04 February 1, 2005 REGULAR MEETING 4:30 P.M. CALL TO ORDER Mayor Kimble called the meeting to order at 4:30 p.m. ROLL CALL Present: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Others present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Community Development Director Russell Public Works Director Eckles Finance Director Harrison Director of Administration Knauss City Clerk Ward OTHER BUSINESS Possible approval of fireworks and Dark usaae for 4th of Julv David Eckberg of St. Croix Events was present to request that the City contribute $15,000 toward the Fourth of July fireworks display, the same amount the City has contributed since 1996, and exclusive use of Lowell Park and Pioneer Park for 4th of July festivities. He also asked that the City serve as financial conduit for any grant money that might be received from local foundations such as the Bayport and Margaret Rivers foundations. Planned events include concerts in both Lowell and Pioneer parks and a military fly-over, depending on the availability of the aircraft. The fireworks will be musically choreographed. Council member Polehna asked about insurance. Mr. Eckberg said the fireworks vendor, Melrose Pyrotechnics, carries $5 million in coverage and St. Croix Events has a general liability coverage of $2 million. Mr. Eckberg also noted St. Croix Events provides private secu rity. Council member Polehna inquired as to whether St. Croix Events had ever contacted neighboring communities for financial assistance. Mr. Eckberg said he has not done so in the past, but suggested the City might want to do so to recoup a portion of its contribution. City Council Meeting - 05-04 February 1, 2005 ' Mr. Eckberg asked that the City's $15,000 contribution be included in the Feb. 1 consent agenda bills payable. . Motion by Council member Milbrandt, seconded by Council member Polehna, to approve the City's contribution of $15,000 for the Fourth of July fireworks display and grant St. Croix Events exclusive use of Lowell and Pioneer parks for that day, and including the contribution in the February 1 bills payable. All in favor. Councilmember Milbrandt noted that the consent agenda included an agreement for use of Lowell Park for the Rivertown Art Festival. He pointed out that the contract was for the use of the north portion of Lowell Park, but he thought the request was for the use of both the north and south park areas. Mr. Eckberg said in recent years the Art Festival has had use of both portions of the park. Council member Milbrandt said he thought the City had been trying to keep events, including Lumberjack Days, confined to the north portion of the park to avoid problems with pedestrians crossing Chestnut Street. Police Chief Dauffenbach noted the Art Festival draws a different crowd than Lumberjack Days and that the Art Festival is held during daytime hours. However, he said, there are issues with pedestrian traffic, and the police department does provide traffic control. . Councilmember Milbrandt suggested the contract for the Rivertown Arts Festival be changed to reflect the requested use of both portions of Lowell Park. City Administrator Hansen said he would look at the contract language to be sure it reflects the requested use. Discussion Imorovements to 72nd/lnterlachen Public Works Director Eckles referred to his memo which included information from a traffic study conducted in conjunction with the Liberty development, estimated traffic volumes and recent traffic counts. He noted there is the possibility of future development of several properties along 72nd Street. Mr. Eckles outlined five options for possible improvements to the roadway between Mid Oaks and Northland Avenue only: re-grade the existing gravel section at an estimated cost of $10,370; re-grade and pave the road with a 2" lift of blacktop at a cost of $26,300; do a full rural section with pavement at an estimated cost of 47,000; do an urban section with storm sewer; and do nothing. Mr. Eckles noted that it is difficult to keep the gravel roadway in good repair due to drainage issues. He said a disadvantage to doing a rural section is that it would require considerable disturbance to the area. Regarding possible funding of any project, he noted that it would be difficult to assess as there are only three properties that abut that section of roadway; however, he suggested the project could be tied to either the. City's 2005 street improvement projects or the Boutwell project. Page 2 of 12 . . . City Council Meeting - 05-04 February 1, 2005 Council member Junker noted that dealing with the portion of the roadway from Mid Oaks to Northland only is a Band-Aid approach to the whole stretch of 72nd Street. Councilmember Milbrandt suggested that is what the City currently is faced with - a Band-Aid problem until it is known how and when the other properties on 72nd will be developed. Councilmember Milbrandt spoke in favor of Option 2 - re-grading and adding the 2" lift paving - to address the existing safety concern for transporting several special needs children due to the condition of the roadway; while a temporary solution, he said it would give the City perhaps five years to determine the likelihood of other development in the area. Mayor Kimble agreed that his biggest concern was the safety of transporting the special needs children. He also suggested that rather than assessing the cost, it be added on to another project. Council member Harycki asked if there was any difficulty in shifting funds in such a manner. City Attorney Magnuson said that would not be a problem. City Administrator Hansen asked that staff be given the flexibility of determining the best way to finance the project. Motion by Councilmember Milbrandt, seconded by Council member Harycki, to proceed with Option 2 improving the section of 72ndllnterlachen between Mid Oaks and Northland Avenue. Motion passed unanimously. Discussion on 2005 Conaressional City Conference - March 11-15. 2005 City Administrator Hansen asked if any Councilmembers were interested in attending the Conference. Mayor Kimble noted some of the benefits of the conference and suggested that the Conference might be especially helpful for new members. Mr. Hansen asked Councilmembers to give thought to attending and get back to him as soon as possible if they wish to attend. Possible schedulina of workshop on Februarv 15. 2005 at 4:30 p.m. City Administrator Hansen said the suggested workshop would include a discussion of Lumberjack Days and other items as time allows. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to schedule a 4:30 p.m. workshop on Feb. 15, 2005; motion passed unanimously. STAFF REPORTS Community Development Director Russell informed the Council that there has been a Flood Plain Map Amendment for the Stillwater Mills project. Page 3 of 12 City Council Meeting - 05-04 February 1, 2005 City Administrator Hansen spoke of scheduling a goal-setting session. He said such a . session would not be valuable unless all Councilmembers are in attendance. There was a discussion of possible dates. April 22, 2005, was selected. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, directing the City Administrator to schedule a goal-setting session for April 22, 2005. Motion passed unanimously. Mayor Kimble recessed the meeting at 5:30 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Others present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Community Development Director Russell Police Chief Dauffenbach Finance Director Harrison Fire Chief Glaser Director of Administration Knauss City Clerk Ward . APPROVAL OF MINUTES Motion by Councilmember Junker, seconded by Council member Milbrandt, to approve the January 18, 2005 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Swearina in of New Police Officer - David Wulfinq Police Chief Dauffenbach introduced Officer Wulfing. Mayor Kimble administered the oath of office. Recoanition of retirement of Monica Price. Finance Deoartment (Resolution 2005-30) Finance Director Harrison thanked Monica Price for her 16 and one-half years of dedicated service to the City. Mayor Kimble reiterated that expression of thanks. Motion Council member Milbrandt, seconded by Councilmember Harycki, to adopt Resoluti. 2005-30, City of Stillwater, Minnesota Certificate of Appreciation presented to Monica Price. . Page 4 of 12 . . . City Council Meeting - 05-04 February 1, 2005 Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None OPEN FORUM No one was present to address the Council. CONSENT AGENDA Motion by Councilmember Milbrandt, seconded by Councilmember Junker, to adopt the Consent Agenda. Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Resolution 2005-25, directing payment of bills Resolution 2005-26, Approving regular, full-time employment of Stuart Glaser as Fire Chief Resolution 2005-27, approval of Rivertown Art Festival Contract Resolution 2005-28, approval of contract with John Ballis for background investigations Possible approval of Capital Outlay expenditure for office furniture - Police Department Possible approval to purchase 5 computers - Finance Department and Administration Possible approval to purchase 5 switches to replace hubs - MIS Resolution 2005-29, renewal of license for Antivirus software - MIS Possible approval to purchase EMS response jackets - Fire Department PUBLIC HEARINGS Case No. V/04-83. This is the date and time for a oublic hearinq to consider a request from Tonv Kerschbaum for a variance to the front vard setback (30 feet required. 10 feet requested) for the construction of a sinale familv residence located at 2015 Lake Street in the RB. Two Familv Residential District. Flood Plain and the Bluffland/Shoreland District. Mayor Kimble stated the applicant has asked that this case be continued to the Feb. 15, 2005, Council meeting. City Attorney Magnuson said the applicant has waived the 60- day rule. Motion by Council member Polehna, seconded by Council member Junker, to continue this case until the Feb. 15, 2005, meeting. New notices will be sent to affected property owners. All in favor. Case No. SUBNI04-90. This is the date and time for a oublic hearinq to consider a request from Scott Junker for a subdivision of a 17.250 sauare foot lot into two lots of 8.625 square feet each with a variance to the lot size reauirement (10.000 square feet required. 8.625 square Page 5 of 12 City Council Meeting - 05-04 February 1, 2005 feet re~uested) located at 1802 North Fourth Street in the RA. Sinole Family Residential District. . Mayor Kimble stated the applicant has withdrawn this request. Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, accepting the withdrawal of the application. All in favor. Councilmember Harycki stated he had received several calls from neighboring property owners expressing concerns about construction debris and other safety issues. Mayor Kimble said such comments/concerns should be directed to the Building Inspector. Case No. ZAT/04-02. This is the date and time for a oublic hearino to consider a reouest from City of Stillwater for a Zonino Text Amendment chanaino the duolex residential zoninq district reoulations Community Development Director Russell said the amendment makes three changes: it incorporates, by reference, the uses allowed by Special Use Permit in the RA District into the RB District; it adds Bed & Breakfasts to the uses allowed by Special Use Permit in the RB District; and it eliminates an inconsistency in the allowable garage size/accessory unit size, changing the allowable garage size to 800-square feet if there is an accessory unit. Council member Junker stated the Planning Commission had held a public hearing and. unanimously recommended the Zoning Text Amendment. Mayor Kimble opened the public hearing and closed the hearing after no comments were received. Motion by Councilmember Junker, seconded by Council member Milbrandt, to approve the first reading of ordinance for Zoning Text Amendment. Ayes: Council member Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None UNFINISHED BUSINESS Uodate and oossible aooroval of scooe of work contract for Ankeny Kell relatino to National Guard Armory Community Development Director Russell noted that at the last meeting, he presented the concept of Ankeny Kelllooking at the proposed National Guard Armory site and whether the site will accommodate revised Guard guidelines. He has received a proposal from Ankeny Kell to do the study at a cost not to exceed $5,000. . Page 6 of 12 . . . City Council Meeting - 05-04 February 1, 2005 There was discussion as to the scope of the work. Mr. Russell stated the study would look at the City's site to see if it will accommodate the revised National Guard standards regarding setbacks and other design standards as well as the cost of fitting a Guard training center on that site. The study will not look at reprogramming the proposed facility or at city/community needs that have been discussed since the facility was originally proposed. He stated once it is determined the site can accommodate the Guard needs, then the City will look at its needs. Council member Milbrandt expressed a concern that Ankeny Kell had not provided a better cost estimate for the study. Motion by Council member Junker, seconded by Councilmember Polehna, adopting Resolution 2005-31, approval of the scope of work contract for Ankeny Kell. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None NEW BUSINESS Request for removal of oublic restrooms from Stillwater Mills oroiect Community Development Director Russell stated the City has received a request from the Stillwater Mills developer to remove the provision of public restrooms as part of the project. He noted that in the accompanying staff report, the provision of public restrooms is not required by the Building Code or Zoning Ordinance. However, that was part of the developers' original proposal to address City concerns regarding the deficiency of the availability of public restrooms in the downtown area. He stated Building Code does require individual commercial users to provide restrooms; however, those facilities are only available to customers or employees and are not public, per se. Councilmember Milbrandt said he would not be supportive of the requested change. Council member Harycki said he had received many calls in favor of retaining the public restrooms. He noted that the Grand Garage, Brick Alley and Lumberman's Exchange Building all provide public restrooms; however, there are no such facilities at the north end of downtown and that granting the developers' request would be a step in the wrong direction. Councilmember Junker also noted that the provision of public restrooms was an amenity that the Council considered when first approving the project. Motion by Council member Harycki, seconded by Councilmember Junker, to deny the request and require the provision of public restrooms for the Stillwater Mills project. All in favor. Page 7 of 12 City Council Meeting - 05-04 February 1, 2005 Although not a public hearing, Mayor Kimble invited Stillwater Mills developer David May to address the Council. Mr. May spoke of his concerns about the safety of residents/guests having to go through an unsecured area. He asked if there was some way they would be allowed to semi-secure the restrooms, such as having users obtain the key from a retail tenant. . Councilmember Junker noted that the City did not anticipate that the restrooms would be available around the clock, that it was assumed when retail spaces close, the restrooms would be closed to the public. Mr. May reiterated his concern about residents' safety and suggested several alternatives, including possibly moving the restrooms to a location away from the residents' lobby area. Councilmembers indicated that might be a possibility, as long as the restrooms are completely open and accessible to the public. Councilmember Junker and Mayor Kimble both reiterated that the provision of public restrooms was an amenity that weighed heavily in the Council's approval of the project. Possible aooroval of lobbvist contract for 2005 City Administrator Hansen said the Council had not taken any formal action on a contract for lobbyist's services for 2005. He said it was the presumption that the City would continue its relationship with Mr. Cain, and he had authorized Mr. Cain to work O. the City's behalf to protect a state grant. However, another lobbyist has expressed an interest in submitting a proposal for services. Mr. Hansen noted that the City had solicited RFPs in 2003. He said a proposal from the other interested party could be ready for the next Council meeting. If the Council wishes to look at the other proposal, Mr. Hansen said he would recommend that the City continue to retain the services of Mr. Cain on a month-to-month basis. Motion by Councilmember Milbrandt, seconded by Council member Junker, moved to put off approval of a lobbyist contract for two weeks in order to review the other proposal and in the interim retain Mr. Cain on a monthly basis. All in favor. Possible aooroval to aoolv for the Preserve America Communities Desianation Community Development Director Russell stated this is a new federal program that recognized cities for their historic resources. He suggested that such a designation would be valuable in promoting the community and enhancing the downtown. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2005-33, approval to apply for the Preserve America Communities designation. Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Possible reaooointment of members to Librarv Board . Page 8 of 12 . . e City Council Meeting - 05-04 February 1, 2005 Mayor Kimble noted that the Council inadvertently neglected to take action on two reappointments - Brian Simonet and Ruth Ranum -- to the Library Board. Motion by Councilmember Milbrandt, seconded by Councilmember Junker, to adopt Resolution 2005-34, appointments to the Library Board. Ayes: Council member Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Amendinq the feasibilitv reoort for 2005 Street Imorovement Proiect (Resolution 2005-35) Public Works Director Eckles said at the direction of the Council, it is being recommended that the feasibility report for the 2005 street improvement project be amended to include that portion of Olive Street between Greeley and William streets. Councilmember Harycki asked about doing sidewalks on Deer Path, noting that some residents may be opposed to that improvement. Community Development Director Russell stated improvements to Deer Path came up in the recent traffic study. The Planning Commission recommended sidewalks, he said. It also was noted that sidewalks on Deer Path would create a link in the City's trail system. Councilmember Milbrandt pointed out the sidewalks are only part of the feasibility study at this point. Council member Junker said he hoped that portion of Olive between Greeley and Owens is included. Motion by Council member Milbrandt, seconded by Councilmember Junker, adopting the Resolution 2005-35, resolution amending the feasibility report for 2005 Street Improvement Project (Project 2005-02). Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Possible aooroval of resolution encouraaina the Minnesota State Leqislature to create a soecial taxinq district for the Middle St. Croix Water Manaqement Orqanization Public Works Director Eckles reviewed the history of the three watershed entities. Watershed Districts have taxing authority; watershed management organizations do not - projects are assessed against communities as a whole rather than individual property owners. There are three watershed entities that Stillwater is part of - Brown's Creek Watershed District, Carnelian-Marine, and the Middle S1. Croix Water Management Organization. Washington County attempted to merge the three groups; however, that Page 9 of 12 City Council Meeting - 05-04 February 1, 2005 was challenged and the county was unsuccessful. Mr. Eckles stated that because of tt"]a difference in taxing authority, some inequities could occur to local taxpayers. . Council member Milbrandt expressed a concern about watershed districts' authority to levy taxes without going through the public hearing process. City Attorney Magnuson noted that watershed districts have the same obligation to hold public hearings for projects that other taxing authorities do. Motion by Council member Junker, seconded by Councilmember Milbrandt, to adopt the Resolution 2005-36, a resolution encouraging the Minnesota State Legislature to create a special taxing district for the Middle S1. Croix Water Management Organization. Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Possible aooroval of amended & restated dev~looment aareement for Lofts oroiect - 501 S. Main City Attorney Magnuson reviewed the amended agreement that provides for the refunding of the Tax Increment Financing note to a tax-exempt note. The amended agreement does not change the project or the amount of the bond, he said. City Administrator Hansen said the revised agreement will save significant Tax Increment. dollars. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2005-37, approval of amended and restated development agreement for the Lofts project, 501 S. Main Street. Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None Possible aooroval of two HV AC redesian oroiects at Citv Hall Director of Administration Knauss said cost for the redesign projects is $28,471. However, she stated this is just a first step which will only address heating issues. She stated she may be back before the Council when the chillers are operational. Motion by Councilmember Harycki, seconded by Councilmember Milbrandt, to adopt the Resolution 2005-38, approving contract with Johnson Controls, Inc. for two HVAC redesign. Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None . Page 10 of 12 . . City Council Meeting - 05-04 February 1, 2005 Possible approval of resolution for decertification of TIF District #3 Finance Director Sharon Harrison explained the request is to decertify TIF District #3, formed in 1985 for the Cottages project. All obligations have been paid in full, she said, and the area needs to get back on the tax rolls. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt, to adopt Resolution 2005-39, being a resolution approving the decertification of Tax Increment Financing District No.3, within the Development District No.1, of the City of Stillwater. Ayes: Councilmember Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Nays: None PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) None COMMUNICATIONS/REQUESTS None COUNCil REQUEST ITEMS Councilmember Junker asked that the City revisit the no-parking designation on South Everett now that Lakeview Hospital's parking ramp has been completed. STAFF REPORTS (continued) None ADJOURNMENT Motion by Councilmember Junker, seconded by Council member Polehna, to adjourn at 8:40 p.m. Motion passed unanimously. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk Page 11 of 12 City Council Meeting - 05-04 February 1, 2005 Resolution 2005-25, directing payment of bills Resolution 2005-26, Approving regular, full-time employment of Stuart Glaser as Fire Chief Resolution 2005-27, approval of Rivertown Art Festival Contract Resolution 2005-28, approval of contract with John Ballis for background investigations Possible approval of Capital Outlay expenditure for office furniture - Police Department Possible approval to purchase 5 computers - Finance Department and Administration Possible approval to purchase 5 switches to replace hubs - MIS Resolution 2005-29, renewal of license for Antivirus software - MIS Possible approval to purchase EMS response jackets - Fire Department Resolution 2005-30, City of Stillwater, Minnesota Certificate of Appreciation presented to Monica Price Resolution 2005-31, approval of the scope of work contract for Ankeny Kell Resolution 2005-32, not used Resolution 2005-33, approval to apply for the Preserve America Communities designation Resolution 2005-34, appointments to the Library Board Resolution 2005-35, resolution amending the feasibility report for 2005 Street Improvement Project (Project 2005-02) Resolution 2005-36, a resolution encouraging the Minnesota State Legislature to create a special taxing district for the Middle St. Croix Water Management Organization Resolution 2005-37, approval of amended and restated development agreement for . the Lofts project. 501 S. Main Street Resolution 2005-38, approving contract with Johnson Controls, Inc. for two HV AC redesign Resolution 2005-39, being a resolution approving the decertification of Tax Increment Financing District No.3, within the Development District No.1, of the City of Stillwate. . . Page 12 of 12 <' I . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2005-40 . Ace Hardware Appletree Institute Aspen Mills AT & T Ballis, John Board of Water Commissioners Boyer Trucks Buberl, Larry Calkins, Michael Cargill Carquest Champlain Planning Press, Inc. Chaves, Nick Clarey's Safety Equipment, Inc. Clark, Luann Coca Cola Cub DARE America Dalco Delta Dental Dionisopoules, Jeff Emergency Medical Products, Inc. Felsch, Chris Fire Guard Sprinkler Service, Inc. First Line Fitzgerald, Sue Folz,Freeman,Erickson, Inc. G & K Services Galles Corporation GFOA GS Direct Hillyard Holiday Iceman Industries IFP Test Services, Inc. Ikon Office Solutions International Association for Property & Evid. I nterstate Batteries Jansens Cleaning Service Lehmicke Construction Life Safety Systems Linner Electric Lockrem, Richard MacQueen Equipment . Hardware March Retiree Insurance Uniforms Telephone Background Checks Hydrant Repair, WAC,UB Truck Repair,Replace Engine 6108 January Animal Transport Cleanup Bulk Ice Control Commercial Batteries Planning Commissioners Journal Subscrpt Reimburse Mileage Conference Repair Sensor Pubic Works Cleaning Concession Supplies Concession Supplies DARE Supplies Maintenance Supplies Dental Insurance Reimburse Mileage Conference Safety Glass Reimburse Education Expenses Annual Fire Sprinkler Inspection Concession Supplies Art Supplies Lakeview Hosp. Pond Easements Uniform,Rugs & Towel Service Ice Melt Internet Training March 9, 05 Office Supplies Maintenance Supplies Fuel Additive & Dye Psych Evaluation Maintenance Agreement Membership Dues Batteries Maintenance Agreement Snowplowing Rec Center Repair Fire System Electrical in Back Room Terra Springs Plan Review Repair Cutter,Stainless Crossove 308.65 25,019.00 220.50 71.20 1,100.00 55,955.75 17,821.29 75.00 427.50 8,260.50 216.90 45.00 40.50 480.76 140.00 2,459.65 59.90 713.23 40.53 280.56 32.40 140.25 788.45 155.00 1,301.52 24.97 420.00 2,451.14 691.77 80.00 226.50 39.31 120.20 1,182.15 700.00 461.20 50.00 194.69 435.00 1,580.00 242.70 1,029.40 8,000.00 657.78 EXHIBIT" A" TO RESOLUTION #2005-40 Magler, Jeff Magnuson Law Firm Maple Island Hardware Maritronics, Ltd. Menards Meredith, Nathan Met Council Mil Term Life Insurance Minnesota Occupational Health Minnesota Sun Publications Municipal Code Nolde, Tim Office Depot Office Max Peroceschi, David Pioneer Press Polehna, Michael Quill R & R Specialties Simonet, Elaine Sprint Stillwater Courier Stillwater Gazette Southwest Public Safety Sysco Tee's Plus TRACS Financial Tri-County Law Enforcement Association Uniforms Unlimited United Refrigeration, Inc. US Bank Washington County Recorder Washington County Survey & Land Mgmt Watson Company Wrap & Ship Yocum Oil Company ADDENDUM TO BILLS ABS Company ADP Screening & Selection Services Cole Papers Desch, Mark L. & Gloria MOesch Reimburse Expenses Supplies Professional Services Hardware Repair Lily Lake Score Board Hardware Reimburse Education Expenses January 2005 SAC Insurance Drug Testing Advertisement Supplement Pages Grading Escrow Refunds Office Supplies Office Supplies Refund Receipt Mary Rita Trail Su bscription ,Advertisement Reimburse Expenses to LMC Conf Office Supplies Blade Grinds, Board Brush Reimburse Credit Balance UB Cell Phone Subscription Publication Drug Test Kits Concession Supplies DARE Supplies Investment Seminar Membership Dues Tasers & Cartridges Drier Cores Paying Agent Fees Registration Fees Boutwell Road Widening & Trail Concession Supplies Freight Fuel 2nd Half 2004 TIF #1 Drug Screens Janitorial Supplies 2nd Half 2004 TIF #1 ~ \ Page 2 . 8.50 9,127.48 15.18 70.00 8.86 398.55 100,485.00 1,262.40 47.00 223.20 421.74 22,500.42 1,023.05 98.15 2,020.45 667.00 52.66 162.05 120.70 80.50 50.48 . 28.00 170.12 238.30 514.06 304.11 100.00 60.00 2,617.53 376.67 750.00 687.50 10.65 608.38 235.33 164.82 1,930.95 80.00 388.04 9,594.24 . . . . EXHIBIT" A" TO RESOLUTION #2005-40 Elk River Ford, Inc. Government Training Service International Code Council, Inc. Johnson Controls Lanoga Corporation Larson, Gerri & Haussner Plumbing LLC Larson, Gerri & Mantyla Well Drilling Larson, Gerri & Miller Excavating Lockrem, Richard Northside Welding & Repair Office Depot Quill Qwest S1. Croix Boat & Packet Company Semler, John D. & Kelly L. State of Wisconsin Stillwater Courier Stillwater Gazette Waste Mgmt Xcel Adopted by the City Council this 15th Day of February, 2005 Page 3 2005 Ford Expedition Education Dues Boiler Repair 2nd Half 2004 TIF #1 CDBG Contractor Sewer Svs Install CDBG Contractor Sewer Svs Install CDBG Contractor Sewer Svs Install Terra Springs Three Plan Review Plan Holder Office Supplies Office Supplies Telephone January Arena Billing 2nd Half 2004 Tif #1 Business Registration Fee Publications Publications 2nd & 3rd Payment Garbage Certifications Electricity, Gas TOTAL 27,972.40 160.00 35.00 590.00 6,560.05 227.00 934.00 1,708.14 1,200.00 500.00 114.53 71.05 780.62 46,770.32 4,376.56 10.00 232.10 46.59 19,412.16 13,931.65 418,075.09 . LIST OF BILLS EXHIBIT" An TO RESOLUTION #2005-40 . . Ace Hardware Appletree Institute Aspen Mills AT & T Ballis, John Board of Water Commissioners Boyer Trucks Buberl, Larry Calkins, Michael Cargill Carquest Champlain Planning Press, Inc. Chaves, Nick Clarey's Safety Equipment, Inc. Clark, Luann Coca Cola Cub DARE America Dalco Delta Dental Dionisopoules, Jeff Emergency Medical Products, Inc. Felsch, Chris Fire Guard Sprinkler Service, Inc. First Line Fitzgerald, Sue Folz.Freeman,Erickson, Inc. G & K Services Galles Corporation GFOA GS Direct Hillyard Holiday Iceman Industries IFP Test Services, Inc. Ikon Office Solutions International Association for Property & Evid. I nterstate Batteries Jansens Cleaning Service Lehmicke Construction Life Safety Systems Linner Electric Lockrem, Richard MacQueen Equipment . Hardware March Retiree Insurance Uniforms Telephone Background Checks Hydrant Repair, WAC,UB Truck Repair,Replace Engine 6108 January Animal Transport Cleanup Bulk Ice Control Commercial Batteries Planning Commissioners Journal Subscrpt Reimburse Mileage Conference Repair Sensor Pubic Works Cleaning Concession Supplies Concession Supplies DARE Supplies Maintenance Supplies Dental Insurance Reimburse Mileage Conference Safety Glass Reimburse Education Expenses Annual Fire Sprinkler Inspection Concession Supplies Art Supplies Lakeview Hosp. Pond Easements Uniform,Rugs & Towel Service Ice Melt Internet Training March 9, 05 Office Supplies Maintenance Supplies Fuel Additive & Dye Psych Evaluation Maintenance Agreement Membership Dues Batteries Maintenance Agreement Snowplowing Rec Center Repair Fire System Electrical in Back Room Terra Springs Plan Review Repair Cutter,Stainless Crossove 308.65 25,019.00 220.50 71.20 1,100.00 55,955.75 17,830.13 75.00 427.50 8,260.50 216.90 45.00 40.50 480.76 140.00 2,459.65 59.90 713.23 40.53 280.56 32.40 140.25 788.45 155.00 1,301.52 24.97 420.00 2,451.14 691.77 80.00 226.50 39.31 120.20 1,182.15 700.00 461.20 50.00 211.73 435.00 1,580.00 242.70 1,029.40 8,000.00 657.78 EXHIBIT" A" TO RESOLUTION #2005-40 Magler, Jeff Magnuson Law Firm Maple Island Hardware Maritronics, Ltd. Menards Meredith, Nathan Met Council Metrocall Mil Term Life Insurance Minnesota Occupational Health Minnesota Sun Publications Municipal Code Nolde, Tim Office Depot Office Max Peroceschi, David Pioneer Press Polehna, Michael Quill R & R Specialties Simonet, Elaine Sprint Stillwater Courier Stillwater Gazette Southwest Public Safety Sysco Tee's Plus TRACS Financial Tri-County Law Enforcement Association Uniforms Unlimited United Refrigeration, Inc. US Bank Washington County Recorder Washington County Survey & Land Mgmt Watson Company Wearguard Wrap & Ship Yocum Oil Company Reimburse Expenses Supplies Professional Services Hardware Repair Lily Lake Score Board Hardware Reimburse Education Expenses January 2005 SAC Pagers Insurance Drug Testing Advertisement Supplement Pages Grading Escrow Refunds Office Supplies Office Supplies Refund Receipt Mary Rita Trail Subscription ,Advertisement Reimburse Expenses to LMC Conf Office Supplies Blade Grinds, Board Brush Reimburse Credit Balance UB Cell Phone Subscription Publication Drug Test Kits Concession Supplies DARE Supplies Investment Seminar Membership Dues Tasers & Cartridges Drier Cores Paying Agent Fees Registration Fees Boutwell Road Widening & Trail Concession Supplies Uniforms Freight Fuel Page 2 . . 8.50 9,127.48 15.18 70.00 8.86 398.55 100,485.00 44.03 1,262.40 47.00 223.20 421.74 22,500.42 1,023.05 98.15 2,020.45 667.00 52.66 162.05 120.70 80.50 50.48 28.00 170.12 238.30 514.06 304.11 100.00 60.00 2,617.53 376.67 750.00 687.50 10.65 608.38 244.86 235.33 164.82 . - . STAFF REQUEST ITEM Department: Fire Date: February 7,2005 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request Council approval to purchase six (6) Minitor IV radio pagers. The radio pagers will replace several older, less reliable units that have been in service for numerous years and are in need of replacement. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) This item was submitted in the Fire Departments 2005 capital outlay budget request as approved by Council. 6 Motorola Minitor IV Stored Voice 2 Channel Radio Pagers $3,410.31 . ADDITIONAL INFORMATION A T1 ACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. r) Submitted by: Stuart W. Glaser, Fire Chiefl/}-.F Date: February 7,2005 . '- '-' - v '.I.... ....i v . ... "J. ~ . ..:r.. 'v v . v V -. ~ ~ ... AleOM COMMUNICATIONS INC TECHNI~ CENTER INC I I I Sales Rep: I DEAN DAH~GER Ph. 163. 756.p77 Bill To: StiDwater FirE I Department 216 North 4th Street I I I Stillwater, Mt-I 55082 I Attn: Engl+- Bill Petti I I Qtv I Prod; ~ DescrlDtlon 6 Motorola Mlnltor ~. lared VOIce 2 Channel Includ ts all standar i Iptions i I I I I I 6 5 V. ElCtended \' rranty E-MAL ,,~@nrliAl.com 'EBSI.e ........ _'_P' ....... I : "..".ancom.~ I i ....... ..... \...L. ~ ~\.. ...... ......~. .J. ~..i t') \"... .. 1800 EAST CUFF ROAD, suITe 17, BURNSVlLLe. MINNES01':,,,"~1 . SALES 952-308-0033 SERVICE 952-808-7699 FAX 952-8D8-m34 Quotation ShlD To: Stillwater Fire Department 216 North 4th Street Stillwater, MN 55082 Engineer Bill P.nt., Purchase Order #I verbal SUBTOTAL INSTALLATION SHIPPING SALES TAX PROGRAMMING GRAND TOTAL Unit Price Exfended PIfce $449.00 $2,694.00 $75.00 $450.00. $3,144.00 $30.00 $200.31 $30.00 $3.410.31 I @ MOTOROlA. Authonz.d 7Wl>W8Y RMJio 0.._ . . . ST. CROIX VALLEY RECREATION CENTER AND LILY LAKE ARENA MANAGEMENT AGREEMENT This Management Agreement ("Agreement") is made this day of 2005, between the CITY OF STILLWATER, a Minnesota Municipal Corporation (the "City"), and HOME RULE CITY OF THE THIRD CLASS with offices at 216 N. 4th Street, Stillwater, MN 55082, and ST. CROIX CATERERS, INC., a Minnesota Corporation, with offices at 301 S. Second Street, Stillwater, MN 55082 ("St. Croix"). WITNESSETH The City is the owner of Lily Lake Ice Arena ("Lily Lake") and the St. Croix Recreation Center, 1675 Market Drive, Stillwater, Minnesota, which features two (2) indoor ice rinks, and a multipurpose domed field house (collectively, the "Facilities"). St. Croix is in the business of managing and marketing ice rinks and sports and entertainment facilities. St. Croix has the knowledge and expertise to manage and market the Facilities. NOW, THEREFORE, in consideration of mutual promises and other consideration the parties agree as follows: ARTICLE I OPERATING CONDITIONS Section 1. Term. Commencing January 1, 2005 and continuing until December 31, 2005, St. Croix will provide the City with the services set forth in this Article. Notwithstanding the foregoing, the City will have a right to terminate this Agreement, for its convenience, upon not less than sixty (60) days prior written notice to St. Croix. In this event the City must pay to St. Croix all amounts owing to St. Croix and accrued through the date of termination, it being understood that the purpose of this termination right is to comply with so-called "safe harbor" guidelines for management contracts under Section 1301(e) of the Tax Reform Act of 1986. Section 2. Responsibilities. 2.01 St. Croix's Responsibilities: a. Marketina and Promotion. St. Croix must perform all marketing activities, which will be undertaken to maximize the use of the Facilities by all persons, provide maximum revenue, as defined in Paragraph 2.01(n) below. St. Croix will conduct a promotional campaign for the Facilities in accordance with a plan for promotion, which must be prepared and submitted, to the City for approval within forty-five (45) days after the date of the agreement. b. Schedulinq. St. Croix must develop and maintain all schedules for events held at the Facility and scheduling must be accomplished in accordance with a rate schedule and facility use policy established by City po/icy, applicable law, and Page 1 of 11 in a manner to maximize the use of the Facilities so as to provide maximum Revenue, for the City. c. Concessions. St. Croix will provide concession services at the Facilities for the . sale, through manual service, vending machines and other methods (collectively, "Concessions"). d. Maintenance. St. Croix must perform all minor maintenance of the Facilities; provided that the responsibilities are limited to ordinary and routine maintenance. e. Custodial and Cleaninq Services. St. Croix must provide all routine cleaning and janitorial services at the Facilities. f. Pest Control. St. Croix must perform all necessary pest control services, whether performed by St. Croix or a pest control service engaged by S1. Croix. g. Snow Removal. St. Croix must perform all snow removal services on the pathways and sidewalks adjacent to the Facilities. h. Trash Removal. St. Croix is responsible for removal of all trash from the Facilities and agrees that it will not permit any employee, to place refuse outside the buildings on the Facility, except in designated Dumpsters, the location of which must be approved by the city. i. Operational Services. St. Croix will direct all services required to stage (set up and take down) the Facilities for each event including, but not limited to, loading in and loading out the ice rink, dasher boards, the soccer floor and other sports event setups. S1. Croix must hire and manage all management staff, ticket sales personnel, ushers and other personnel required for the operation of the Facility, including, but not limited to, ticket taking, program distribution and assistance to patrons general, including the handicapped. J. Ticket Sales. S1. Croix must perform all aspects of ticket sales for events and activities including computerized tickets. Ticket sales services will include ordering, selling and accounting for tickets, reporting ticket revenues for a given event for each user of the Facility, cash and credit card processing, complete auditing and accounting for each event. k. Security. St. Croix must arrange for proper security for events at the Facility and for general security when events are not in progress. The security may be provided by St. Croix or by contract, in its discretion. St. Croix must review exterior crowd management and traffic control with the Stillwater Police. I. Licenses and Permits. S1. Croix must obtain and maintain, on behalf of the City, all licenses and permits necessary for management and operation of the Facilities. . m. Separate Fund Established. On or before the effective date of this Agreement, the City will establish separate funds, separate from any other City funds which will be the exclusive use of all receipts and disbursements related to this Agreement ("Sports Facilities Fund"). . Page 2 of 11 . . . n. Collection of Revenues. St. Croix will be responsible for the collection of all revenue. "Revenue" is defined as the total amount received by St. Croix or any other person or entity operating on St. Croix's behalf from third parties, directly or indirectly arising out or the connected with and on behalf of the facility, including without limitation rental fees, use fees, concession sales, transactions for cash, less applicable taxes and except for contributions, interest earnings or other Revenues that may be collected by the City from time to time. All Revenues generated by the use of the Facilities and collected by St. Croix will be deposited by St. Croix in a designated depository within twenty-four (24) hours of receipt. The City will also deposit any Revenues it may collect from time to time related to the Facilities in the appropriate depository. The City is authorized at any time to obtain information and records from St. Croix concerning proof of payment and verify and inspect any records. o. Disbursements. The City will make disbursements from the Sports Facilities Fund to pay budgeted operating expenses. Any authorized expense incurred by the City or by St. Croix must be disbursed by the City from the Fund. St. Croix must use a purchasing system approved by the City and similar to the purchasing system established for other City funds. p. MeetinQs. St. Croix must, upon ten (10) days written notice, attend meetings held by the City of Stillwater Parks and Recreation Commission for the purpose of providing reports on the operations of the Facilities and/or to discuss issues or problems concerning the operations of the Facilities. Attendance at meetings held by the City Council will also be required, upon ten (10) days written notice, for discussion of issues or problems that may require such meetings. 2.02 City's Responsibilities: a. Operatinq Hours. Determine the operating hours and rate schedule of the Facilities and its various components in consultation with St. Croix. b. Trash Removal. Haul trash from the site, provided trash is placed in dumpsters provided by the City. c. Snow Removal. Plow snow from parking lot areas to be used by visitors to the Facilities and St. Croix staff. d. Maintenance. Maintain all outdoor areas of the Facilities unless specifically listed as a St. Croix responsibility. e. Marketinq. Assist St. Croix when possible in its promotion and marketing efforts. f. Fee Approval. Approve all fees to be charged by St. Croix, including "mark- up" for resale items such as sports equipment and food and beverages. g. Bond Payments. Make all debt service payments in connection with the Tax exempt Revenue Bonds used to construct the project and all related accounting and legal services associated with this bond issuance. It is understood that the debt service payments are to be made from Revenues generated by the Facilities, to the extent available. Page 3 of 11 h. Budaet. Approve and/or amend the annual budget and work program as specified in Section 3.01. Section 3. BudQet and Revenue Reports. . 3.01 The City, in consultation with St. Croix, will develop an estimated Revenue and Expense Budget for the period beginning January 1, 2005 and ending December 31, 2005. The budget will become a part of this Agreement and will be attached as Exhibits "A", "B" and "C". The budget will be used as a tool for the effective management of the Facilities and for evaluating the results of operations. The City and St. Croix will use their best efforts to ensure the effective management of Revenues and expenses related to the Facilities. 3.02 The proposed budget must be reviewed by St. Croix within thirty (30) days after submission. Upon approval by St. Croix, which approval will not be unreasonably withheld, the proposed annual budget will become the final budget for the period until December 31,2005. 3.03 St. Croix and the City may revise the Budget at any time by mutual written agreement. 3.04 Within fifteen (15) days after the end of each calendar month and within forty-five (45) days after the end of the Contract Year, St. Croix must deliver to the City a true and correct statement certified as true and correct by an officer of St. Croix, of all Revenues of the preceding calendar month and Contract Year, as the case may be, together with . any reasonable supporting documentation requested by the City. 3.05 St. Croix must deliver to the City on a daily basis a copy of the deposit made for that day and a revenue report by type of Revenue, including dollar amount and purchaser that reconciles to the daily deposit. Revenue reports for Saturday and Sunday deposits will be delivered to the City on the next business day. Section 4. The ManaQement Fee. Additional Fees. 4.01 St. Croix will be paid a fee equal to five percent (5%) of the gross revenues ("Management Fee"), not to exceed a total fee of thirty-five thousand and no/100 dollars ($35,000.00) for providing management services. The fee will be paid as follows: The fees will be paid at the rate of two thousand nine hundred sixteen three and no/100 dollars ($2,916.00) per month thereafter to the end of the Agreement. The final payment will be adjusted, if necessary, so that the total fees do not exceed the lessor of five percent (5%) of the gross revenues or thirty-five thousand and no/100 dollars ($35,000.00). If after the adjustment the fees paid to St. Croix exceed five percent (5%) of the gross revenues or thirty-five thousand and no/100 dollars ($35,000.00), St. Croix must rebate to the City the amount overpaid. St. Croix will pay any rebate due to the City no later than thirty (30) days after the . expiration of this Agreement. In the event of underpayment, any amount due to St. Croix will be paid no later than thirty (30) days after the expiration of this agreement. Page 4 of 11 . 4.02 The Management Fee is based upon an evaluation of the responsibilities of each party under existing circumstances. In the event of a substantial change in responsibilities based upon changed circumstances, the parties agree to meet and confer with regard to a modification of the Management Fee that is commensurate with the changed responsibilities. Section 5. Payment of Manaaement Fees Personal Services and Ooeratina Exoenses. 5.01 From the Sports Facility Fund, the City will pay the Management Fee on the first business day of each month for the preceding month and will pay the Personal Services Expenses, as defined in attached Exhibit B as developed pursuant to Paragraph 3.01 above, as they are incurred in the ordinary course of business and within twenty (20) days after receipt of a Personal Service Expense invoice from St. Croix. That portion of the Operating Expenses that will remain the responsibility of the City and will be paid directly by the City are defined on Exhibit C as developed pursuant to Paragraph 3.01 above. 5.02 In the event that the Sports Facility Fund is insufficient to cover the Operating Expenses and the Management Fee due and payable during a month, the Deficiency will be paid by the City. 5.03 Representatives of St. Croix's management and the City must meet not later than the twentieth (20th) day of each calendar month to review revenues and operating expenses for the prior calendar month. . ARTICLE II CONCESSIONS Section 6. Ooerations. 6.01 St. Croix will cause the Concessions to be operated and conducted so that all persons who patronize the Facility will always be promptly and satisfactorily served. All foods and beverages sold must always be of the highest standard of quality and purity, must be stored and handled at all times consistent with excellent standards of sanitation, preservation and purity, must always be well prepared and satisfactorily served and must always conform to the requirements of all applicable federal, state and municipal laws, statutes, ordinances and regulation. No imitation, adulterated or misbranded commodities may be stored, displayed or sold by St. Croix or any employees or contractors. 6.02 The City and St. Croix acknowledge that it is not always feasible to operate all the Concessions on a daily basis. Periodically, the City and St. Croix will confer in an effort to agree upon the nature and scope of operation, which is consistent with their respective interests. St. Croix will provide reasonable and adequate service consistent with the activities at the location for each event. . Section 7. Caoitallmorovements Eauioment Reoair and Maintenance. 7.01 It may be desirable to consider additional capital improvements ("Additional Capital Improvements") and the purchase of additional Page 5 of 11 equipment ("Additional Equipment") for the Premises. At any time St. Croix or the City may request a meeting to confer to consider the advisability of any Additional Capital Improvements and Additional Equipment. No purchases of Additional Capital Improvements or Additional Equipment . may be undertaken without the prior written agreement of the City. 7.02 St. Croix must maintain and repair the Equipment, the Additional Equipment, and replacements thereof, the Additional Capital Improvements and replacements thereof in accordance with the Budget and all manufacturers' warranty and preventive maintenance' requirements, and the cost thereof. 7.03 The City, at its expense and not as an Operating Expense, must replace all Equipment, Additional Equipment, Additional Capital Improvements, and replacements, using prudent business judgment giving due effect to the nature, age, obsolescence and imminent obsolescence of such assets. 7.04 St. Croix will be responsible for the ordinary housekeeping and cleaning of the Facility and the Equipment, Additional Equipment and Additional Capital Improvements. ARTICLE '" GENERAL TERMS AND CONDITIONS Section 8. Representation of the Citv. The City represents and warrants to St. Croix as an inducement to St. Croix entering into this Agreement, that it is the City's intent . that the Facility will be permitted to be open to the paying public in a manner consistent with industry practices. Section 9. Standard of Operation. St. Croix represents and warrants to the City that it will maintain an efficient and high quality operation at the Facility comparable to other locations containing facilities similar to those of the Facilities. Section 10. AccountinQ Records. Reports and Practices. 10.01 St. Croix must maintain accounting records relating to the Facilities using accounting practices in accordance with generally accepted accounting principles consistently applied. 10.02 St. Croix must establish internal financial control policies and practices which are in accordance with generally accepted standards in the industry and reasonably acceptable to the City. 10.03 The City will have unlimited access to all accounting records and supporting documentation of St. Croix relating to the Facility during the term of this Agreement and for a period of three (3) years thereafter. The right to access will be exercised in a reasonable manner. Section 11. Default. RiQht to Cure. Consent to Jurisdiction and Waiver of Jurv Trial. 11.01 It will bean event of default ("Event of Default") hereunder if either party . hereto: Page 6 of 11 . a. Fails to payor deposit sums due by one party to the other within seven (7) days after written notice by the other of such failure, or b. Fails to perform or comply with any other obligation of such party hereunder within thirty (30) days after written notice by the other of such failure (which notice will specify, in sufficient detail, the specific circumstances so as to give the defaulting party adequate notice and the opportunity to cure the same); provided however, that if the default is of a nature that it cannot be cured within thirty (30) days, then the defaulting party will not be deemed in default hereunder if it commences to cure the default within ten (10) days after the effective date of the notice of such default and diligently process to cure such default within ninety (90) days after the effective date of notice. . 11.02 The parties agree that it is in their best interests to resolve any disputes or defaults, and, accordingly, agree, that prior to the exercise of any remedy granted hereunder, at law or in equity, upon an Event of Default, the parties will, in good faith, consider alternative dispute resolution procedures, including, without limitation, arbitration and mediation. The party who wishes to exercise its remedies will notify the other party thereof, which notice will specify the alternative dispute resolution mechanism that the exercising party wishes to employ (the "Exercise Notice"). The parties will attempt in good faith to resolve the default by the alternative dispute resolution mechanism to which they agree, (including, without limitation, the binding nature of any such alternative dispute resolution proceeding); provided however that if no such resolution has been achieved within ninety (90) days after the effective date of the Exercise Notice, the exercising party may proceed to exercise its other remedies, including, without limitation, termination of this Agreement. 11.03 The parties and each of them hereby irrevocably submits to the jurisdiction of Washington County Minnesota District Court over any action or proceeding arising out of or relating to this Agreement any other document evidencing the transaction contemplated by this Agreement. Section 12. Insurance. 12.01 In connection with the employment of its employees, St. Croix will pay all applicable social security, re-employment, workers' compensation or other employment taxes or contributions of insurance, and will comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re-employment insurance and worker's compensation. St. Croix will indemnify and hold harmless the City from all costs, expenses, claims or damages resulting from any failure of St. Croix to comply with this Section 12.01. . 12.02 The City will procure and maintain a General Comprehensive Liability policy covering operations of the City at the facility and will name St. Croix as an additional insured on this policy with a combined single limit of the City's legal tort liability Limit as set by the Statutes of Minnesota. Page 7 of 11 12.03 City must procure all Risk Property Insurance for the completed value of the Facility to cover the Facility including St. Croix's use, occupancy and operation of the Facility against the perils of fire and other perils normally covered by an All Risk policy. The City must be named insured on the . property insurance. The City and St. Croix agree to waive all rights against each other, and each other's subsidiaries, affiliates, agents and employees, for damages covered by the property insurance. Section 13. Indemnitv. St. Croix agrees to indemnify, hold harmless, protect, and defend City or City's agents, representatives and any affiliated or related entities against any and all claims, loss, liability, damages, costs and expenses, including reasonable attorney's fees, that are alleged to have occurred as a result of or due to the breach of contract, negligence or willful misconduct of St. Croix, its agents, consultants, subcontractors, employees or representative, to the extent that such claim, loss, liability, damage, cost or expense is alleged to have been caused by St. Croix, its agents, consultants, subcontractors, employees or representative. St. Croix hereby waives any claims it may, now or in the future, have against City, which claims are or should have been covered by the insurance specified in this Agreement. By this indemnity, which is not intended to be the procurement of insurance, the City in no way knowingly or intentionally waives its "maximum liability" as specified in Minn. Stat. S466.04. Section 14. Damaqe to and Destruction of the Location. If all or part of the Location is rendered untenantable by damage from fire and other casualty which, in . the reasonable opinion of the City, a. Can be substantially repaired under applicable laws and governmental regulations within three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), the City will forthwith at its own expense repair damage other than damage to its improvements, furniture, chattels or trade fixtures. During the period during which the Facility or any part thereof remains untenantable until the Facility resumes full operation. I. The Management Fee must be reduced accordingly, and St. Croix and the City must jointly decide on an operating budget for the duration of the repair period and jointly determine whether to retain personnel during the repair period, and II. Subject to applicable law, the term of the Agreement will be extended by the amount of time in which the Facilities are closed to the general public due to the damage. b. Cannot be substantially repaired under applicable laws and governmental regulations with three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), then the City must notify . St. Croix thereof. In such case, either the City or St. Croix may elect to terminate this Agreement as of the date of the casualty by written notice delivered to the other. Page 8 of 11 . . . Section 15. Emplovees. 15.01 All persons engaged at the Facility in operating any of the services hereunder are the sole and exclusive employees of St. Croix and must be paid by St. Croix. In connection with the employment of its employees, St. Croix will pay all applicable social security, reemployment insurance, workers' compensation or other employment taxes or contributions to insurance plans, and retirement benefits, and must comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re-employment insurance and worker's compensation, and will defend, indemnify and save the City harmless from any responsibility therefore. St. Croix must comply with all applicable laws, ordinances and regulations including, without limitation, those pertaining to human rights and nondiscrimination set forth in Minn. Stat. ~ 181.59, Minn. Stat. Ch 363 and the Stillwater City Code as the same may be amended from time to time, all of which are incorporated herein by reference. Notwithstanding any provision of this Agreement to the contrary, this Agreement may be canceled or terminated by the City for a violation of this paragraph, in addition to the penalty provisions which may be invoked by the City pursuant to the above cited statutes and ordinances. 15.02 St. Croix will employ trained and neatly dressed employees and the employees must conduct themselves at all times in a proper and respectful manner. Any dismissal must be in accordance with applicable federal, state or local laws which may be in effect, and St. Croix will defend, indemnify and save the City harmless from any claim, cause of action, expense (including attorneys' fees), loss, cost or damage of any kind or nature arising there from, except in the case of express written direction from the City. Section 16. Nonwaiver. The failure of either party at any time to enforce a provision of this Agreement will in no way constitute a waiver of the provision, nor in any way affect the validity of this Agreement or any part hereof, or the right of the party thereafter to enforce each and every provision hereof. Section 17. Amendment. The parties may amend this Agreement only by written agreement executed by the parties. ~ection 18. Choice of Law. The laws of the State of Minnesota will govern the rights and obligations of the parties under this Agreement. Section 19. Severabilitv. Any provision of this Agreement decreed invalid by a court competent jurisdiction will not invalidate the remaining provisions of this Agreement. Section 20. Notices. 20.01 Any notice required herein will be in writing and will be deemed effective and received (a) upon personal delivery; (b) five (5) days after deposit in the United States mail, certified mail, return receipt Page 9 of 11 requested, postage prepaid; or (c) one (1) business day after deposit with a national overnight air courier, fees prepaid, to S1. Croix or City at the following addresses: If sent to the City: City Administrator/Treasurer City of Stillwater 216 North 4th Street Stillwater, MN 55082 . If sent to S1. Croix: Richard Anderson St. Croix Catering, Inc. 301 South Second Street Stillwater, MN 55082 20.02 The City's representative to St. Croix in connection with Facility operations will be the City Administrator or a person named by the City and Consultant shall designate the St. Croix On-site Manager. Either party may designate an additional or another representative or address for notices upon giving notice to the other party pursuant to this paragraph. For the purposes of this Agreement, "business day" will mean a day which is not a Saturday, a Sunday or a legal holiday of the United States of America. Section 21. Force Maieure. 21.01 Neither party will be obligated to perform hereunder, and neither will be deemed to be in default, if performance is prevented by fire, earthquake, flood, act of God, riot, civil commotion or other matter or condition of like . nature, including the unavailability of sufficient fuel or energy to operate the Location, or any law, ordinance, rule, regulation or order of any public or military authority stemming from the existence of economic controls, riot, hostilities, war or governmental law and regulations. 21.02 In the event of a labor dispute which results in a strike, picket or boycott affecting the Facility or the services described in the Agreement, St. Croix will not be deemed to be in default or to have breached any part of this Agreement. 21.03 Notwithstanding any other provision of this Agreement, in the event that the State of Minnesota changes or terminates the statutory authority of the City for building, operating and maintaining the Facilities, and the changes make this Agreement impractical or unlawful to carry out, the City has the right to terminate this Agreement. Section 22. Intearation. This Agreement and all appendices and amendments hereto embody the entire agreement of the parties relating to the services to be provided hereunder. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement will supersede all previous communications, representations, or agreements, either oral or written, between the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to . be executed on the day and year first above written. Page 10 of 11 . . . CITY OF STILLWATER a Minnesota Municipal Corporation Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk F.R01X CA~.Ii.~S' INC. S . "" ------- Richard A, cltson, pr:s~ STATE OF MINNESOTA ) )ss. COUNTY OF WASHINGTON ) On this day of , 2005, before me, a Notary Public within and for said County, appeared Jay L. Kimble and Diane F. Ward, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public STATE OF MINNESOTA ) )ss COUNTY OF WASHINGTON ) On this day of , 2005, before me, a Notary Public within and for said County, appeared Richard Anderson, to me personally known, who, being duly sworn, did say that he is the President of St. Croix Caterers, Inc. and that this instrument was signed as the free act and deed of the corporation. Notary Public Page 11 of 11 . . . {$';' ~ter~ .... ~ lkE II!lI1PlACE OF" "'1~H!IDTA. REQUEST FOR INSTAllATION OF BANNER (FOR NON-PROFIT ORGANIZATIONS ONLY) ~~ 1. APPLICANT t.. ---- ____m___ U~~~ U 2. ORGANIZATION 3. ADDRESS TELEPHONE 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: ()~~ ~ -- ITh1~ 5 d()O~ .---- ) 5. BANNER LOCATION REQUESTED: o South Main Street at Olive St.* i North Main Street at Myrtle St.* o Chestnut Street at Union Alley *MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED: ~. " (.p-~~ &) ~OO'0 7. COMPANY INSTALLING BANNER:l~ T ~ g~ I Addres~ II Lf I ~ ~"I Lv 6L Phone l Lf 7- g l~ !v """ o City Date: 1 MnDot Date: Cf-.- ~ -()~ (Required for Main Street Locations; Date: Sent to Installer . MEMORANDUM TO: Mayor & Council FROM: City Administrator SUBJECT: Return of Donation - Mary Rita Trail DATE: February 10,2005 . On December 6, 2004 the City received a check from David Peroceschi in the amount of $2,020.45 and a request that the money be used for a plaque commemorating the Mary Rita Trail. The Parks Board reviewed the request at their December 20,2004 meeting and approved placement of a bench and a plaque. It was recognized that the City would need as easement from the Courage Center to place the bench as the current easement is filled by the trail. Noting that the plaque would have to be placed upon private property Mr. Peroceschi now feels the matter could be better handled by himself and he has therefore requested his money back. RECOMMENDATION Approval to return the sum of $2,020.45 to Mr. David Peroceschi. . ~ lL.\ I.c\ ot City of Stillwater Attention: Larry Hansen . I am submitting a check for $2020.45 to be used for the "Mary Rita Trail" Please use this to create a remembrance to her. My thoughts would be a plaque that states: MARY RITA TRAIL This trail is named in honor of Mary Rita Furseth Peroceschi. She fought to create a safe passage for the physically challenged and well as the other residents. We remember her The Ones that Love Her I know you where told differently, but things, as you very well know, can change . Please call me David Peroceschi 651-253-4767 . . City of Stillwater Parks and Recreation Board Dec. 20,2004 Present: Mike Polehna, chair Paul Donna, Dawn Flinn, Rob McGarry and Sandy Snellman Others: Community Development Director Steve Russell and Planner Sue Fitzgerald Absent: Linda Amrein Mr. Polehna called the meeting to order at 7 p.m. Approval of minutes: Mr. McGarry, seconded by Ms. Flinn, moved approval of the minutes of Nov. 29, 2004. Motion passed unanimously. ~ ~Request for plaque for Marv Rita Trail I David Peroceschi, Mary Rita's husband, was present. Mr. Russell stated the trail has been named and dedicated in honor of Mary Rita Peroceschi, but there is no commemoration. Mr. Russell suggested it might be appropriate to place a bench with commemorative plaque by the Courage Center. Mr. Polehna suggested that the plaque have dates on it, indicating when the trail was dedicated, perhaps. Mr. Peroceschi said he was not stuck on any specific details; he just wants to get the process started. Mr. Russell said he thought it would be nice to have pavers around the bench. An easement from Courage Center would be needed. Mr. Russell thought Parks Department staff could install the pavers and bench. Ms. Snellman moved to approve the purchase of bench and plaque commemorating the Mary Rita Trail, with Mr. Russell and Ms. Fitzgerald to work on the language on the plaque. Ms. Flinn seconded the motion; motion passed unanimously. \ ./ St. Croix Vallev Baseball Association reauest to use Public Works ball field y------ John Rooney, president of the St. Croix Valley Baseball Association, was present to discuss the request. Mr. Rooney spoke briefly about the Association, which provides traveling baseball teams for about 200 kids. The Association hopes to have three teams using the Public Works fields. The Association will work with the City on improving the fields. On average, there would be four home games per week. There also would be some weekend tournaments, he said. . Mr. McGarry said he had no problem scheduling use of the fields by the Association but he would not want to discourage neighborhood use of the fields when they are not in use by the Association. Mr. Polehna agreed with that concern. Mr. Donna asked if there were other organized baseball groups in Stillwater. Mr. Polehna noted that the Valley Athletic Association uses the Lucy Winton Bell fields. Mr. Rooney said his organization also has approached the School District regarding use of the Jaycee fields, Oak Park and Old Athletic Field. Mr. Rooney said the Association hopes to get the fields back into good playing shape. . Mr. McGarry moved to approve the Association scheduling games/practice times at the Public Works fields, but not granting the Association exclusive use of the fields. The Association is to work with Parks Director Tim Thomsen at developing the schedule. Mr. Donna seconded the motion; motion passed unanimously. During the discussion, it was noted the Association has insurance coverage. Signage will not be allowed at the Public Works fields, and there will be no lights. Schulenberg and Settler's Glen Darks Ms. Fitzgerald presented the preliminary plans for the two parks, which were developed following neighborhood meetings. Settler's Glen neighbors do not want baseball fields or pathways, Ms. Fitzgerald said. They did want play equipment; picnic tables, benches and gazebo; bocce ball; and ice skating. The biggest issues, she said, were noise, safety, parking, and the existing poles (property markers). Ms. Fitzgerald asked members how they felt about trails. Members spoke in favor of having trails. Mr. Polehna said he would like to see a major playground area some where. Ms. Fitzgerald said the plan includes play equipment similar to that at Ramsey Park, 30' x 50'. . At Schulenberg, neighbors wanted a water feature, more trees, benches, play structure, boulders, ice skating and sledding, and an historic interpretation recognizing the schoolhouse that once was on the site. Neighbors did not want trails. The primary issues of concern were safety, noise, parking, use by teens, Dutch elm disease, erosion, and the possibility of hazardous materials in the ground, Ms. Fitzgerald said. Preliminary plans include adding more benches and picnic tables. There will be a 30 x 50' play structure area. The ball fields will remain in the same location. Ms. Fitzgerald said additional neighborhood meetings will be scheduled. She will return to the Park Board when final plans are completed. Other items: A volunteer was sought to serve as the Park Board's representative on the Lumberjack Days advisory committee. Mr. McGarry volunteered to serve. Mr. Polehna adjourned the meeting at 8: 10 p.m. Respectfully submitted, Sharon Baker Recording secretary . . . Memorat1c urn To: Mayor Kimble and City Council Members cc: Larry Hansen, City Administrator From: Larry Dauffenbach Police Chief Date: 2111/2005 Re: Capital purchase of new mobile data temlina1s In the 2005 capitol budget, the police department has $73,600 for new computer equipment. Included in this amount is enough money to equip squad cars with new mobile data tem1ina1s. The new equipment would include new computers, automated ticket writers, electronic driver's license reader, printer, two modems, and software. Law Enforcement Technology Inc. has submitted a bid for $10,585.09. They are the only company that has the software that is compatible with the Washington County "Miss Piggy" dispatch and records retention system. The Washington County Sheriff's Department, Woodbury Police and Forest Lake Police are all currently using the sanle system. Installation of the above unit, along with some additional equipment needed for the Ford Explorer, is $3185.42. This would be performed by Emergency Automotive Technology. They are the only company that installs this unit This is just one unit. I want to test the entire system to make sure that it will work and will meet the department's needs before I purchase and install it in all of the squads. Recommend approval of purchase and installation of MDT $13,770.51. 1 Law Enforcement Technology Group, Inc. 6120 Berkshire Lane North Plyrmuth, Minnesota 55446 Name I Address Stillwater Police Department Attn: Captain Peterson 216 4th Street North Stillwater, Minnesota 55082 Description Computer System: Tracer l.l Ghz Pentium-M, Resistive Touch Screen, 20 GB hard drive, 3 year warranty Windows XP Upgrade Tracer Mount and Glidepoint Keyboard Ford Expedition Mounting Plate Optional quick access keys for cOOlputer system X-Keys Stick Optional external speaker for computer system (recommended) AES External Speaker Ticketwriter Printer and accessories: Radix FP40+ Printer BE40 L.""'-'i eliminator - 12V PowerlData Cable, FP40D+ to 9 pin serial iConepts USB to Serial Adapter 8 1/2" X 11" armrest and printer: Pocketjet II Engine, Auto On, USA II0V USB Adapter Cable - 10' Car Adpt / Cig Plug - '5' Estimate for complete package for squads Ty. /i..;> s-~€"L ""... f;;~- ?~.{~ - Page 1 Qty Subtotal Sales Tax Total Estimate Estimate # I. 10069 Date 112212005 Rate 4,195.00 0.00 600.00 0.00 79.95 38.00 995.00 515.00 87.50 34.99 289.00 52.95 70.00 Project Total 4,195.00 600.00 0.00 79.95 38.00 995.00 515.00 87.50 34.99 289.00 52.95 70.00 . . Law Enforcement Technology Group, Inc. 6120 Berkshire Lane North . Plyrmuth, Minnesota 55446 Estimate Date Estimate # 1/22/2005 10069 Name / Address Stillwater Police Department Attn: Captain Peterson 216 4th Street North Stillwater, Minnesota 55082 Project Description Qty Rate Total Extended Arm RestlBracket W /Ped Mount 269.00 269.00 Minnesota DL magnetic stripe reader and software: Black Magnetic Stripe Reader - USB 159.95 159.95 DL Swipe version 2.0 100.00 100.00 . Ticketwriter and accident impound generator software: Ticketwriter Citation Generator 1,000.00 1,000.00 Accident Exchange / Vehicle Impound Generator 495.00 495.00 GIS automatic address locating application (used in Stillwater Fire Department) eMERTS Mapping GIS Application 495.00 495.00 Installation of all software and configuration fer squad car: Installation 170.00 170.00 One time set up fee for Ticketwriter to set up Officers, Court dates, 170.00 170.00 Street Names, and other setup functions for the system. Shipping Charges 68.75 68.75 Estimate for complete package for squads Subtotal $9,885.09 Sales Tax $0.00 Total $9,885.09 Page 2 l.pyT if- p S5-f /.-' ';1J{ 1= 700 it /01 5 ~ ). 09 . U1/J1/U~ MVN l{:~l rAA O~l{O~LOOU t:.All/llll'I~\..LLL Lt:. Emergency Automotive Technolo9Y, Inc. 306S Spruce Street #104 Lit.tle Ca.nada. MN 5511"1 USA Quoted to: STILLWATER POLICE DEPT 216 NORTH FOURTI1 STREET STILLWATER, r1N 55062 Customer ID Good Thru 1-..- i._ STILLWATER POLICE DE Payment Terms 1/31/05 Ner. Due Quantity I Item ~~ Description UNITY INST.~LATION KIT #240-96-97 fORD F150/EXPEDITION LH 6 UNITY 96020 DIRECT FIT SPOTLIGHT F/S8-97 FORD FlSO, EXPEDITION LH 6 IN C l-1ARNESS CONSOLE TO REAR TRUNK RR-MSP-C MIse SHOP SUPPLIES SUV DRAWER VAr.JLT SHOP LABOR, INSTALLATION FOR ABOVE: NO STRIP AND INCLUDES LABOR FOR INSTALL OF SPOT LIGHT ~~ 1.OU::: - STANDARD 1.OO~X-MISC SU~PLY 1.0036-009 21.00LABOR, SHOP 1. \ I) f 1 r'1 .yer \ ,. i \ , f" / _.~_. I \ "'-- )( rif . \-1 L' (,'0 \ . -1 u Q~f 00 19 JAN-31-2005 18:45 6517652660 97/: 70.00 519.00 ~:. ;.;,.../'1Z' rtiJ I '3'~2 s~_ .~~ i I t OV ~( I ~-/ l ~~\ nt:fO LL-""X.y J~:oV . { ~ I \ ..\ PF Unit J~ice ~.e- / ,~ 519.00 IS I S Z :?;:.. '\~r~- ":)p - '- Subtotal Sales Tax Tut~J Quotation Quote Numb. PF-01310S-0 Quote Date: Jan 1, 2005 Page: 2 Sale s Rep '---1 "' Extension ., <:'~ 1i :-.-.- .,~- --+e-=t-. U 01 . 36.75 36.75; 70.00 75.08 . '-, I ~,:31:5. ti, I P.07 . Emergency ~utomotive Technology, 3065 Spruce Street U1o.4 Little Canada, MN 55117 USA Inc. Quoted to: STIl.I,WATER POLICE DEPT 216 NORTH FOURTH STREET STILLWATER. I'1N SSOe2 STILLWATER POLICE D~ 1/31/05 Customer TO Good Thru Payment T enns Quantity: Item I __._'__.'._. S. OC21. 7121.C I ~O-O~~v.v.~ .1 d--;-~!'!~~ 1.Oo.:-1S4o.29JSLFT 1.0005.0915 1.0005.0917 1.003S050UT 3.00EM I :,. ~j~u~ 1.00iDOM:: LT 4 1.0046985 1.00~ - STANDARD . JRN-31-2005 18:45 Net Due Description STROBE TUBE - CLEAR #21.7121.C: one of the tubes is to be used in the light bar as a emitter bulb &&&-~ET-:CS L~D SURF~J~u~i~4 FLSH PATTERNS BLUE w/ CLEAR LENS SURFACE MOUNT LED LIGHT HEAD I RED LED WITH CLEAR LENS SSROOFCR ~RECISION DOCK AND CONSOLE WITH 2 SE~IAL PORTS 1 PARALLEL PORT 1 USB PORT CAPTURE KEY LOCK SYSTEM POWER SUPPLY FLEXIBLE KEYPAD LIGHT HORIZONTAL SLIDE MECHANISM IGNITION OVERRIDE 05.0.915 OVERRIDE WIRING KIT 05.0917 GSOSOUT GUN LOCK OVERHEAD SEMI 1>.lrrO 118 '/ BRASS 3/4 HOLE MNT W/17FT RGS8A/U LOOSE PL2S9 : CABLES FOR 3 ANTENNA'S SWITCH BOX THIN #2002096, W 4 SPST LIGHTED MINI ROCKERS IDOME LIGHT DO-RAY 4 ROUND C:RCUIT BRE~KER. iDOA M~~UAL TRIP A. HARNESS ENGINE TO DASH 6517652660 97/; Quotation Quote Number: PF-013105-03 Quote Dat~: Jan 1, 2005 Page: 1 Si les Rep I l _._~ I PF Unit P~ice-P-I 17.n7 - . Extension -85.35 I I I 112~-!>tll' .H:..~ .."..Q.Qd ~ I , "<;0_+ ...,.-~- . <_.~.;; V. \..e. ... ~ g: ",I'&- Ji( l. J.-- b ;:-Ad. S~ tt1 (2,. iV"'~-~~ S9.:2 59.52 17.15 17.15 172.~O ''7 172.50 6);.... 1,/ r{: tV ~ -cd. c,;,,(, I 13 . 74 ..... 41.221 -H-.~~ 5 ---. n .5.g1 , 10.96 36.92' 53.55 10. 9~ 36.92: 53.55 Subtotal I Continued: I Continued' Sales Tax Total Continue<.: P.06 . Memorandum To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 2/4/2005 New Wine with Strong Beer Liquor License DISCUSSION: An application for a wine with strong beer liquor license has been received from Gary & Chi Sukopp. The opening of the establishment is anticipated to be in mid to end of March 2005. As required, any new license must have a public hearing before Council. RECOMMENDATION: . I recommend approval contingent upon the satisfactory investigation, inspections. and approvals from the Police, Fire, Building, Finance Departments and Minnesota Liquor Control. ACTION REQUIRED: Conduct the public hearing and if Council concurs with the recommendation, they should pass a motion adopting Resolution No. 2005-_, APPROVING NEW WINE WITH STRONG BEER LIQUOR LICENSE, C&G SUKOPP, LLC, DBA: MURASAKI, contingent upon fulfilling all requirements to hold wine with strong beer license, the satisfactory investigation, inspections, and approvals from the Police, Fire, Building, Finance Departments and Minnesota Liquor Control. . APPROVING NEW WINE WITH STRONG BEER LIQUOR LICENSE C&G SUKOPP, LLC, DBA: MURASAKI WHEREAS, a request has been received from Gary & Chi Sukopp for an Wine with Strong Beer Liquor License at 1491 Stillwater Boulevard; and WHEREAS, anticipated opening of the establishment is mid to late March, 2005; and WHEREAS, approval is contingent upon fulfilling all requirements to hold a wine with strong beer liquor license, the satisfactory investigation, inspections, and approvals from the Police, Fire, Building, Finance Departments, and Minnesota Liquor Control. NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota, hereby approves an Wine with Strong Beer Liquor License for C&G Sukopp, LLC, DBA: Murasaki Adopted by Council this 15th day of February 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director fl-., February 15, 2005 Continued Variance Request to Construct on a Slope Greater than 12 Percent BlufflandjShoreland District with a 10 foot Front Yard Setback at 2015 Lake Street. Tony Kirchbaum, applicant. Case-No. Vj04-83 Background. This item was first heard by the council on December 7, 2004. At that meeting, additional survey information was requested by the DNR (variances to the blufflandjshoreland regulations will require certification by the DNR). The applicant has provided a survey of the site with development proposal overlaid in the survey. Extensive retaining walls and drainage manipulation is shown to accommodate development. . A review of the survey information shows a two-level plus basement residence. A Planning Commission recommended condition of approval limited the residence to one story plus basement. Based on the recent survey submittalf it is further recommended that the development plan (drainage and retaining walls) be revised and require City Engineer approval. Additional Condition of Approval. 1. The site plan including drainage and retaining walls shall be revised and approved by the City Engineer before a building permit is issued. Attachment: Survey . I -I I I I 730 725 720 715 7JO 685 )75 ,)70 F.r.E. 5 5 ~~p ~ L.U Ii') UJ 0::: ~ V) L.U ~ <( ...J WALL SW ALE WJ Z ~ DC UJ 0- a DC, 0-' I TOP WALL 718.0 I BOT. WALL =713.0: ITOP WALL 718.0 I BOT. WALL 715.0 : I .' I ,. * " , , -----,..". ,,"' -- , , --\ - \ \ , i \ I,'.: \l, ,~,,:,":--._. I!!! ... ,CZli:'i) x , / ~ / , ,/ " .- " " , I I I I \~ I I I ~ I I I CO ac::,: I I I ;'C::::I I I ~~ I \ J a J \/ a 1 I i 5" r-.'--- 1 1 --1 o ~h (<' - , , , , / ,# , II , ",' I .., WALL I GRADE \ 40.0 // ~ ~ ~ ,,- ~~._~-- /~ , / , / , I , I , / , 1 \ I , I , 1 , / , 1 , 1 , 1 ~\' , " // "(.""'" /1 " ' /Y "'....] 1/ \~\ UJ UJ /1 , ! I' "'VJ V'}/ I~J;.1.1.~.L/~. <--l\~l, '{i' -.;; '\ J,I i ....._u.-..-Cl. ><0 ' t r ' / //() $~ / ~ , / .... " / ^ ", / ...... " / I ", '" / : " x : ~ / " : " /" I \ / "I ~ Ii TOP WALL~ 708.0 , / "I , / "i WALL =702.0 ", / " I , " I , " !47.5 \ ........;._-- I '" " 7 5 ,,' " " " '" " '% ~ Cj, <~ - 6.0% , I I I I I TOP WALL 705.0 ,BOT. WALL 701.3 TOP WALl=71 0.0 BOT. WAll =707.5; / ... I \/' _"",, " , ~ /'- ---- / ' " " ,. ,," / -- " " ....-_v .I" " ....""", l" #' , . .... , \ ,--_/ ,,/ , ....""" // I l__~ __L1" ,,/ ,,/ ,) /~,':"';'"!'1/ ,,0,</ '" // , / , // / I , " / I I , I I I I , I I I I I I I I I I I I I I I I I I I I I I ( f)/{ . I I I · I ::: I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I \ I I I I I I \ I I I I I I I ~~$/ I I I I I I I "..", I I. I I \ I.' I I ,""" '':+- I I JLJ 1.;1'.__..... "- I I I I" _-_ , +___ I "( l __ _ ..... ----i---__) /..", - - - '\ I I ! -- 69' \ I , ... ~ (.:.~~~~---~~---. ~ " , I '\ . ~'..... '\ - - ..... I I --" ----T-- I "" ""'" . , ""'" "I / --;.---~ ~. - -..... - -, ,. I , / l",.,:t- ""'" -.--- -.. [LOOK TOP WALl=715.0 : BQT.WALl 711.5 EXIStiNG HOUSE: 712.4 " ,. ... \, " \ . \ I ..... , , . 'A__ - , ..... \ \ t~,. .;:I. ,TOP WAll. 13.2 BOT. WAll 709.0' TOP WAll = 712.5 WT. WALL ~ 709.0 XIS TING GAk'AGE: PROPOSED .O.B. 715 706.8 FLOORc=69B.4 J 00 YEAR 693.0 FLOOD ELEV. NORMAL WATER ~ 674.5 \ @ /~ ' X \~i ~ ' ~~,... 4~()_ , 0, . )( ". .........)... " \ . -~'-'. iLOOK ELEV A T ION 7O'lO-) / ....". TOP WALLe 708.0 BOT. WALL ~702.0 TOP WALl=708.8 WAll 706.0 TOP WAll.. 708.7 WALl~699.8 WJ z ::J ~ DC LU 0- a DC 0- S1REET GRADE G.FL 720.5 BSMT. 712.4 GRADE SWALE WJ z ::J >- I- DC u.J 0- a DC 0- 01 .q- / A I ! TOP WALL.. 700.0.0 BOT. WALL =698.0 . N890 25' 00" E 21 C;llf I) :-)-1' ~\ / I (1) tJ ~ "- ;..... ~ " .~-.,~ 1 32.7' TOP 700.0 , , WALL =694.0, ! TOP WALl~b94.0 TOP WALL~ 703.0 . . BOT. WAlL.690.0, : BOT. WALL .,,700.0: /120011 /', TURF ESTABLISHMENT <~.- ,/ ALL AREAS ARE TO BE SODDED IMMEDIATELY AFTER CONSTRUCTION IS COMPLETE /,,- /~. "'0/ EXISTING LEGAL DESCRIPTION: (LEGAL DESCRIPTION Pf~OVIDED BY TONY KERSCHBAUM) The South Thirteen and one third (J 3-] / feet of Lot number One (1), and the North Fifty.five and Two-thirds (55 2/3) feet of Lot Number Two (2) in Block Number Fifty two (5 of Carli and Schulenburg's Addition to Stillwater, as surveyed and platted and now on file and of record in the Office of the County Washington County, Minnesota.. Subject to reservations and restrictions as recorded in Book 55 of Deeds, Page 303. ~ UTILITY NOTE:~:M' UNDERGROUND UTILITIES WERE NOT LOCATED AS PART OF THIS SURVEY. /'... RETAINING WALLS: ~~' ALL RETAINING WALLS MUST BE DESIGNED OR EVALUATED BY A PROFESSIONAl THE WALLS SHOWN ON THIS DRAWING ARE FOR GENERAL LOCATION PURPOSES ONLY. CONSULT QUAU ENGINEER AS TO MATERIALS, BASE AND CONSTRUCTION GUIDEEIN NO SOIL BORINGS WERE AVAILABLE FOR REVIEW TO DETERMINE IF SOILS ARE SUITABLE FOR NEW CONSTRUCTION. BEFORE CONSTRUCTION CONSULT ENGINEER AS TO METHODS OF BUILDING ON UNSTABLE SOILS. c, , \ " \ 40.97 (D) 40.97 (M) 40.97 (X) vi ! i -1.) v, /) v .1 '0 IN )\ 1'\ , I I I ) ....... ' /" SURVEY NOTES: \!> 1. BEARINGS ARE ASSUMED. 2. ELEVATIONS BASED ON N.V.G D. 1929 . ~ SYMBOLS: MANHOLE CULVERT GAS METER FENCE CONCRETE DENOTES FOUND 1/2" IRON PIPE DENOTES SET 1 / 2" IRON PIPE MARKED RLS 25718 DENOTES DISTANCE PER DESCRIPTION DENOTES DISTANCE MEASURED DENOTES DISTANCE AS CALCULATED FROM SURVEY BY OTHERS. o I i CATCH BASIN HYDRANT SIGN WATER VALVE UTILITY POLE LIGHT POLE TELE/ELEC BOX GAS VALVE OVERHEAD WIRES WELL ~ AREAS: OVERALL PARCEL 14,040 SQ.FT. TO SHORELINE IMPERVIOUS: DRIVEWAY = 242 SQ.FT. BUILDINGS 2,134 SQ.FT. MISe. CONCRETE = 432 SQ.FT. TOTAL = 2,876 SQ. FT. 20.0% I \.j, \_ll NORTH o 10 . '-- . SCALE: 1 INCH ~ CALL BEFORE YOU DIG! c:: . --I '''w- '---> F= 5.-' LLVV...A. ....ER I / ^ CONTACT: \t - TONY KERSCHBAUM 2017 Schulenberg Alley Stillwater, MN 55082 612. 3.3738 / h COUNTY: ~ VVASHINGTON c:: <::> LJ ..........--.-~ & ~ <J 1/ ~. (;) ~ ~l (r <: ~SERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly licensed land Surveyor under the laws of the state of MINNESOTA. ~EAL: THE STATE OF MINNESOTA DOES NOT REQUIRE A SEAL. Daniel L. Thurmes No: 25718 WREVISIONS: DATE REVISION 2- 1 1 ~ 05 SITE PLAN ~"PROJECT LOCATION: ~ L.AKE STR.EET ~ 20 Suite #8100 200 Chestnut Stillwater, MN 55082 ~hone 651.275.8969 Fax 651.275.8976 dlt-csls@ '\.. mcleodusa '\ .net '\ \~ \\ COR'JERSTON E 1 0 FEET LAND URVEYING. IN ~ - FilE NAME SURVZZ75 Gopher State One Call 1WIN CITY AREA: 651-454~0002 TOLL FREE: 1-800-252-1166 ZZ04075 PROJECT NO. SITE PLAN ,.. . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director February 11, 2005 Variance to Construct Single Family Residence on Existing Substandard Lot of Record with Variance to Street and Slope Setback Requirements at 2015 Lake Street (directly north of Rumpf Marina). Case No. Vj04- 83. No further information has been submitted regarding this application. " Memo . To: From: Date: Subject: Mayor and City Council . Steve Russell, Community Development Director December 2, 2004 Variance to Construct Single Family Residence on Existing Substandard Lot of Record with Variance to Street and Slope Setback Requirements at 2015 Lake Street (directly north of Rumpf Marina). Case No. Vj04-83. Background. The variance request was heard by the Planning Commission at their meeting of November 8, 2004. It was stated a house previously existed on the site. Concern was expressed for the height of the future single family residence. The Commission added a condition that because of the building sites close proximity to Lake Street, a one-story walkout (as proposed by the applicant) was appropriate for the site. The Commission felt the proposal allowed use of the site with minimum impact on the surrounding area. Findings: The proposed use as conditioned is similar in character to other uses and sites on Lake . Street and the lot of record preexists in the Bluffland Shoreland Regulations. Urban services have recently been extended to the site allowing single family development on the substandard lot. Recommendation: Approval as conditioned Conditions of Approval: 1. The house shall be sited in the building envelope as shown on submitted plan dated 10-24-04 by Cornerstone Land Surveying. 2. The minimum of trees shall be cleared to accommodate the development as approved by the Community Development Director. 3. A drainage, grading, erosion control plan shall be submitted with the building permit application (silt fence shall be installed between the building site and the St. Croix River). 4. The future house shall be a natural wood color or earthtone as approved by the Community Development Director. 5. This request must be certified by the Commissioner of Department of Natural Resources. 6. The residence shall be a one-level walkout design. Attachments: Application, Planning Commission staff report and minutes 11-8-04. CPC Action on 11-8-04: + 7-2 approval . ~ . .. . PLANNING APPLICATION REVIEW FORM CASE NO. V/04-83 Planning Commission Date: November 8, 2004 Project Locati~n: .:2015 Lake Street " . Comprehensive Plan District: Single Family . Zoning District: RB, BS, FP Applicants Name: Tony Kirschbaum Type of Application: Variance Project Description: Request for a variance to construct a single family residence on a slope of greater than 12 percent with a 10 foot front yard setback, (20 feet required) on an existing lot of 13,500 square feet. Discussion: The request is for an existing lot of record of approximately 13,500 square feet (20,000 square feet required). It fronts on the St Croix River. The ordinary high water level for the St.Croix River is 675. The regulator flood elevation for this site is 694. The lot has several trees that screen the site asvi~wed from the river. . Municipal sewer and water services has recently been provided to the site. Proposed Use.-The proposed use is for a.singlefamilyresidence~--No-fjiJildingsplans----- have been submitted although a proposed outline building envelope, for the house is shown. The building envelop is setback 10 feet from the street front and side property lines and approximately 130 feet from the normal pool level of the St. Croix. The river and side yard setback are met. The street setback is 20 feet. The BlufflandjShoreland Regulations require a setback from the bluff areas. The proposed~uilding.site is located.on slopes gre~ter than 12 percent ~equiring a variance. , 1 . ., Vai"iancesRequired.Tliree variances are 'reqUired for developmenfof this existing lot. 1. Lot size - 13,500 square feet existing, 20,000 square feet required. 2. Bluff setback - proposed house construction on slope greater than 12 percent. 3. Front (street) setback - 10 feet proposed, 20 feet required. Attached are the required finding for a variance from the blufflandjshoreland regulations. For lots of record, the emphasis is minimizing impact to the river. ; .~, , .. \ The action by the Planning Commission is recommendation to the City Council. The . City Council will hold a 2nd hearing on the variance request. Recommendation: Approval .. Conditions of Approval: . , '" . ' , 1. Th.e house shall be sited in the building envelope as shown' on' submitted plan dated 10-24-04 by Cornerstone Land Surveying. 2. The minimum of trees shall be cleared to accommodate the development as approved by the Community Development Director. 3. A drainage, grading, erosion control plan shall be submitted with the building permit application (silt fence shall be installed between the building site and the St. Croix River). 4. The future house shall be a natural wood color or earthtone as approved by the Community Development Director. 5. This request must be certified by the Commissioner of Department of Natural Resources. 6. The residence shall be a one-level walkout design. Attachments: Application form CPC Action on 11-8-04: +7-2 approval with added Condition of Approval No. 6. . . :"PLANNING ADMINIST~ .r10N APPLICATION FORM Case No: %tl-1J,3 Date Filed: ?/-7-0 y Fee Paid: /C!t'2.o0b Receipt No.: / -::z, ,- iC"J' ACTION REQUESTED # .OMMUNITY DEVELOPMENT DEPARTMENT .. CITY OF STILLWATER . 216 NORTH FOURTH STREET ".S1ILLWAT~R MN_~508~ : ' " . .~ : ~ . ~ . ~-; - Special/Conditional Use Permit \/' V~riance. .... " - Resubdivision '. Suodivision* .Comprehensive Plan Amendment Zoning Amendment* Planning Unit Developme'nt ~ .Certificate of Compliance The fees for requested action are attached to this application. . *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) , submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council, twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete application 0; supporting material will delay the application process. ' PROPERTY IDENTIFICATION ~ddress of p'roject ,': ~ 0 i5' L Q K<?r1I'Q~-I- " ',' Assessor's Parcel No. 7..irOJo.ZO;I..::L..non<L . Zoning District U Description of project-Pv;/~ CvtV'e,~O/t1;/~.me. (G,;O !:o.~~e~ ~C:/ ' . flJ hereby state the foregoing statements and all data, information and evidence submitted herewith in al respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply wit the permit if it is granted and used. " Property Owner A.uJ1.6N't-l("~ y f l. ~v m Representative ,Mailing Address ~ 0 17 ,~Gt,-,IM'Jh~y~ AiI.s.:t-, ~~i1ing Address " ~itY~Stat~~ZiP" :-s-i;~I/~o.:~J?Y'>/J?;J dcq!- CitY~Stat~,..ZiP'" Telephone No., ,'-t:/, 43q. 0'2. I, Telephone No. e ~ Signature (SignatA required) (Signature Is required) U '.' SITE AND PROJECT DESCRIPTION Lot Size (dimensions) ~~ x "1.10 Total Building floor area /9'11 square feet Land Area (3, '/6({ .<q. -r4- Existing square feet, . Height of Buildings: Storie~ Feet I Proposed 19'11 square feet Principal I /6' 9' Paved Impervious Area square feet Accessory / No. of off-street parking spaces -z... Signature H~\mcnamara\sheila\PLANAPP.FRM May 1, 2003 ~ ANTHONY KERSCHBAUM 2017 SCHULENBERG ALLEY STILLWATER, MN 55082 . Community Development Department City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Stillwater Planning Commision: I request permission to build a modest, single family home that respects the character and. architechure of the neighborhood. The site once had a home and portions of the old foundation and retaining wall still remain. 'The home adjacent and to the north was built approximately seventeen years ago after the builder was given permission to burn down the old house that. existed on his lot. I wish to build a home after the old house on my lot was torn down and removed. I believe the circumstances are very similar and without any relevant differences. In addition, the two adjacent properties do not comply with current setback requirements. Any variances I would need would require far less deviation from current requirements then the two adjacent properties. I believe my proposed use would compliment and enhance the surrounding neighborhood. . Thank You. . Sincerely, J;~~ . --- IUIW ~ Ill9\\" ~n~ :T~ ~i 1: :LJ: 1>>N IU1W JU1W IUOW Vicinity Map -4~. . .0_. . - _.;1' --~ ,-,dl T o Scale In Feet ""'-....."...-.rl.conpI..... ::":h-'~==-~~ 1M~""'''UMd'''~ purpo...OIlfy. W....Cllunl>>'IIN11l _.......ror..,,~ e-c.:w.....,...Cow'It~OI"_ "-(I5t.43().t811 r.-l......AS<<lD WonNlIon --"~~Xl.2a)f ...~ ,..-21.2IlO4 93 11 ;j II .' . St. Croix Rivenvay Ordi- nance Permits. District , Bundinspein:i.its Septic permits Grading permits Tree cutting permits Conditional use permits Amendments to this sub- division Amendments to district boundary Plats and cluster devel- opments Variances Urban . ,District . LP- LP LP LP PH-WA-FD PH-WA-FD PH-WA-CC PH-WA-FD PH-WA-CC . LP-Permit issued by the local author- ity in accordance with this subdivi- sion and all other local permits. CC-Certification by the commissioner of natural resources prior to final local approval. PH-Public hearing necessary by the local auth.ority giving 20 days' notice of meeting to the <;omrhissioner of natural .I:esources' and o~er listed. agencies. FD-Local authority forwards any de- cisions to the commissioner of natu- ral resources within the ten days after taking final action. WA- The commissioner of natural re- sources must submit, after notice of public hearing .and before the local authority gives preliminary approval, a written review and aJ:'J:'4.....al of the (. project':'--. . e. Variances. Variances wil1~ c:. ~d only where there are particular har - . ships .'Y~icl1'IJlake.: the .strict enforce~. " .. ment of this subdivision impractical. Hardship means the proposed use of . the property and associated struc- tures in question cannot be estab- lished under the conditions allowed by this subdivision, the plight of the landowner is due to circumstances unique to this property, not created by the landowners after May I, ,1974; ~ the variance, if g,anted, will not ZONING . <. 135 v Ct/V\ q t~ U--J ,-- alter the essential character of the . . l.ocality. Economic ~9rsiderati9ns alone willl1ot. constitute .8 tiard~hip ....for:ther~.asonable use of theJ:";"J:'- erty and associated structures under the conditions allowed by this subdi- vision. In addition. no variance may be granted that would permit any use that is prohibited in this subdi- vision in which the subject property is located. Conditions may be im- posed on the granting of a variance to ensure compliance and to protect adjacent properties and the public interest, especially in regard to the appearance of the property when viewed from the river. The public ring for a variance must be held by ill nning commission a~d city / council set 0 this sectlo~ f. Requirements of the applicant for a public hearing. Applicant require- ments for a public hearing are as follows: . 1. . The applicant must submit s. fiClent copies 'of the Informati in subsections (17)f.2 through (17)f.10 of this subdivision (sub- mittal information) to the com- - -. munity development director 30 days prior to the public hearing on the application for a condi- tional use, variance, planned unit development or subdivi- sion. 2. An abstractor's certificate show- ing the names and addresses of all property owners within 350 feet of the affec;:~e~ .property, '. 'and. any locai governments,' :. within two miies 'of the affected property (this requirement does not apply to amendments to the text of this subdivision) as requested to the community de- velopmEmt director 30 days prior to the public hearing on the application for a conditional use, variance, planned unit develop- ment or subdivision. . c ~\O 1? ~r" i 172 +1.. . ~ 176.6 +/. tS ~ & ~ < u ~ ~ TRACT B -1'-030-20-"-00'6 '" ~ r"9 ffi 20 1~ ~;::: 0-} .. 0:: b' ~~: ,~ gQ' ,en w .~ ill ~ t; 8 si ".. I / .I <l' "f <Y Q;/ ~ 160 2 ! " \ ""'''I g ~\ I 145 ~ EASf28 ALDER ST.. I 192 /,:;l ;0"",,, 150 V~ 46 :;l I """21 20 ~ 4"'" g V'" I (u . POll) .,. 1 -I <t: r-53 g 0:: I' ::> m .,. "- 4'0". W -I ::> ~o)1al Q en 4"11' w V'" W '1 ~ ~ ~ (/; en ... V~ W ~ 1"""" ~ .. 8 '" ,.... l!! . ;".~ P15) ~1') ""'171 150 \ 50 sl "" E HAZEL 118.0 " <0 .....: -~ 8 11 ~ .~ I .., ,0 8 04, ~ W... g >~ .. 0::'" -0 8W 8 233' si siQ 105.4 en W . 100,1 o~ ~ ~~ Location Map 12 #>>37) 136.0 13 """1 138.0 "I ~ ~ fa lli · ":; ;/ ~~ TRACT B / 147,6 IUIW lL"OW RI9W T3:lN JT3:lN U}nlN g 146.6 \ nlN noN'"& " -1:- n9N T"..llN nm RllW R1IW R:!OW Vicinity Map o 140 ""'" /' / ~'01_ .. :;l ! Y J Scare in Feet MINN PR07 ""'..........a. tMUld.-"al.IM n ,.....af......-WMltw;' IClpNl' In YWioUtI w..'*9On Count)' atrIcH. TNdrn*lg -'-kI be weed 101''''__ ~ont;'.W~Coo.lnIJllnat ~'llf"'NccurKlM. 8llI.IIa:W-'*'lllofteo.n.'t~0\Uc:8. "-(1151)430-$815 ~d8hlbu8dCMAS4ClO~ CllIIWIl.~JuN3O,:zoot ...,prfnI-= Augwl3Q.2004 138.01 N UNE OF LOT '. Bl.K 52 t; 1 """1 CARLI & SCHUL~ - 152 .,. ~ ~ #lO'0) .. '"l ~ '\ RES~IiD " '"*-, dl ~'f 3 fa 13O+/. 3 4""') * '" '" 130+1- ~ 3 I- 4 Y """"I CARLI & SCHULENE 51 ( \ 5 If'OOO' From: Sent: To: Cc: Subject: Molly Shodeen [molly.shodeen@dnr.state.mn.us] Tuesday, December 07, 2004 8:49 AM Steve Russell Dave Magnuson Tony Kirschbaum "- ~ \ -1-tJ"I . 1"1-/ (.6 (II IV I 1...-1 --v \./ Steve Russell I have reviewed the information received for the proposal by Tony Kirschbaum to construct a residence on a small parcel, in the floodplanin and with slopes exceeding 24% where the dwelling would be located. He is also proposing a retaining wall and fill. The DNR has only certified a few variances where the slopes were between 12 and 18%, but never to alter a slope in this proposed range. The information is too sketchy for this proposal for the DNR to take any position. We will not take any ceritification action until a registered engineer certifies that this project can be completed as shown. The retaining wall will be very high ( about 10' ) according to the structure elevations proposed. We would need to see engineeered details of this wall, and details of construction of the house, before we would take any action. Just putting some lines on a survey is not adequate. We are not convinced that an engineer would sign off on this proposal, and would need to see such before we would act on this proposal. J-1..- In order to do what is shown, all vegetation in the structure location would be removed in order to construct this wall and asssociated fill. How much fill will be required? How will drainage with respect to adjoining properties be handled? The wall is within the sideyard setbacks, is this allowed? The survey says no soil information was available and that "an engineer would need to be consulted". How can the city approve the variances without knowledge that the soils can support this proposed structure, wall and fill? It further states "Before construction, consult engineer as to methods of building on unstable soils." I think that statement gives pause as to whether this site is suitable for this proposed development. The site plan also says no field work has been done to verify elevations, that they were just pulled off of an air photo. In our opinion, the city does not have enough information upon which to base a decision. . I would remind you that your ordinance states "Structures shall not be permitted on slopes greater that l2%....The physical alteration of slopes shall not be permitted for the purpose of overcoming this limitation". It seems to us that this is exactly what is being proposed here. They aren't simply placing a structure that works with the existing site conditions, they are proposing to alter the conditions with a retaining wall and fill to overcome the condition, in order to build this structure. I will attend the Council meeting tonight. e 1 ~:;Ii-'E PLA_ FOR: TONY KIRSCHBAUM .: NORTH o 30 60 . - -, SCALE: 1 INCH = 30 FEET a-. SITE PLAN NOTES: v THIS IS NOT A BOUNDARY SURVEY. NO FIELD WORK WM. COMPLETED TO PRODUCE THIS SITE PLAN. ALL INFORMATION SHOWN IS AT THE DIRECTION OF TONY KERSCHBAUM. UNDERGROUND UTILmES NOT LOCATED OR SHOWN EASEMENTS, IF ANY, MAY EXIST. THERE WAS NO EFFORT MADE TO RESEARCH RECORDED OR UNRECORDED EASEMENTS. BOUNDARY INFORMATION BASED ON CERTIFICATE OF SURViOY PREPARED BY BARRETT M. STACK (WITH PERMISSION). THIS SURVEY IS SHOWN FOR REFERENCE ONLY. CONTOURS SHOWN PER APRIl, 2000 WASHINGTON COUNTY ORTHO PHOTO. NO FIELD WORK WAS COMPLffiD TO VERIFY . ELEVATIONS. (,. EXISTING LEGAL DESCRIPTION (LEGAL DESCRIPTION PROVIDED BY TONY KERSCHBAUM) The South Thirteen and one-:thlrd (13-1/3) feet of Lot number One (1), and the North Fifty-five and Two-thirds (SS-2/3) feet of Lot Number Two (2) in Block Number Fifty-two (52) of CArli and Schulenburg's Addition to Stillwater, as surveyed and platted and now on file and of record In the Office of the County Recorder, Washington County, Minnesota.. Subject to reservations and restrictions as recorded In Book 55 of Deeds, Page 303. A- CERTIFICATION: ~, I hereby cenlfy that this survey, plan or report was prepared by me or under my direct supervIsion and that I am a duly licensed Land Surveyor under the laws ~e of Minnesota. /" 12,~ DANIEL L "rrllrRMES I LIcense. No. 25718 bote 10-24-04 SLOPES ADDED 11-05-04 I I I / I 'I \t/ / I /1 ~ /1 II // ~ ~w/l'------ I {~,~" : _/_ ~-r- , ! I Oo~ I 'I j'"-\ I \~~Iv1!\':B. I ~~ J.J ~ I I ~ \1 ~!J \,/ / . j}/7/ \ / I t;" { I'f_i '\ i 1!~/1~'9 J ' II!. _1_ -l I I I I I / . PROJE~CATION' 201 5 LAK~EET NORTH' STILLWATER, MN 55082 ~ I I \\ \ -: / I I,' , cs l .' / ~ l -/ ;'.: , , J ,/ zio:t .: ! I l f . ~7; t~l ~,. / o ;::~. .," 3. ex: cx:t), :,...... ./-;f' ~~~.~~ rq. ",:.---- -...../.--- I r / i .IU / I~H""- qv _____ ~ I 1/ i I *. ~XISTINC ~! 00 ~;' . G.\RAG:e *" I'\, /' ! ~ ~ :' ( ~/ / / I r I , "" r-- SHOR~LIN~ ',_, AS OF- 10-25-q6 NORMAL POOL ~L~VATION " 674.5 '(IQ2Q) : I ~B6:t f / f8Z0Z5'or"W :~ ! "'I .. i rF-LbOO ,. ~LfVATION " 6Q3.0{ IQ2<l) ------ PROPOSED BUILDING ELEVATIONS BM.EMENT FLOOR D 708.3 TOP OF FOUNDATION D 717.0 (9' poured).) CARACE FLOOR D 716.6 LEGEND: ~ D~NOT~S 12"-'24" SLOPES ~ DfNOT~S > '24" SLOPES SUIte #8100 200 Ea.t Chestnut S1raet Stl1lwater, MN 55082 Phone 651.275,8969 Fax 851.275.8978 d1t-csls@ mdeoduse .net ~ NOTES: THE WALL SHOWN ON THIS SITE PLAN IS SHOWN FOR REFERENCE ONLY. CONSULT QUALIFIED ENGINEER M. TO MATERIALS, BASE AND CONSTRUCTION GUIDELINES. DESCRIPTION SYMBOLS . 0 PROPERlY lJNt _ - fASEMENTUNE . DENOTES tRON PIPE MARKED RlS 1294 ~ DEN01lS OFFSET HUB . 'l65.0 DENClllS EX1STINC REV. - - -rzID- DENClllSPROPOS<OCOtmlUR NO SOIL BORINGS WERE AVAILABLE FOR REVIEW TO DETERMINE IF SOILS ARE SUITABLE FOR NEW CONSTRUCTION. BEFORE CONSTRUCTION CONSULT ENGINEER AS TO METHODS OF BUILDING ON UNSTABLE SOILS. ... CORNERSTONE lAND SURVEYING, INC ., ,. . . e MEMORANDUM TO: Mayor and City Council ., D'~ . Shawn Sanders, Assistant City Engineer FROM: DATE: February 10, 2005 RE: Public Hearing for the 2005 Street Improvement Project Project 2005-02 DISCUSSION The Public Hearing for the 2005 Street Improvement Project is scheduled for Tuesday February 15, 2005 at 7:00 p.m. Attached is a copy of the feasibility report, and the Public Hearing Notice that was sent to the affected property owners. The following streets are included in this year's project: Deer Path and Deer Path Court Hancock Street - South Third Street to Holcombe Street Marsh Street - South Third Street to South Sixth Street Fifth Street- Churchill To Orleans Street Olive Street- Owens to Willams Street The project consists of reconstructing streets, replacing galvanized water services and separating joint services, installing new sidewalks, replacing damaged sidewalks, upgrading the storm sewer system. The cost of the project is estimated at $1,031,815.60. The project would be financed through assessments and the City General Fund. The proposed project would be assessed over a ten-year period at 5% interest rate. The following are the proposed assessment rates: Street Assessrnent Deer Path regular $4108.20.06 per lot comer $2054.10 per side improved * These rates assumes 50% of sidewalks costs assessed to property owner. Marsh, Hancock, and Fifth regular $5892.35 comer $2946.17 per side improved Water Service ReDlacement $2072.00 per lot (20) One urrresolved matter that was presented at the last Council meeting was the construction of a sidewalk along Deer Path. Council will need to decide if a sidewalk should be included in ~ ~ the project and how the sidewalk portion of the project will be funded whether to be assessed . or not. RECOMMENDATION Staff recommends that Council hold the required Public Hearing, consider the proposed rate for the improvement, decide if a sidewalk should be built on Deer Path and how it should be paid for and if Council desires, pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. ACTION REOUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2005- ORDERING IMPROVEMENT AND PREPARATION PLANS & SPECIFICATIONS FOR THE 2005 STREET IMPROVEMENT PROJECT (PROJECT 2005-02). . . , r · Memo To: From: Date: Subject: Klayton Eckles, City Engineer d ~ Steve Russell, Community Development Director v- February 9, 2005 Possible Sidewalk on Deerpath During the Expansion Area Transportation Study, different treatments of Deerpath was considered. The Planning Commission recommended to the Council that Deerpath be improved as a collector. "Deerpath should be designated a collector and improved with sidewalks and possible calming measures with traffic enforcement." . In response to the recommendation on Deerpath, the road was made right out and right in off of Olive Street by the Council. There was no discussion of specific on sidewalks on Deerpath. As was mentioned at the February 1, 2005, Council meeting, the new trail east of Deerpath next to Our Savior's Church connects Olive to CR 12 for trail continuity but does not provide a safe walkway for the residents of the Deerpath area. During the Expansion Area Transportation Study, safe walkways for children was a neighborhood issue. With the improvement to Deerpath, this is the time to consider a sidewalk for the neighborhood safety. I would suggest that if a sidewalk is constructed, it be located on the west side of Deerpath. This would eliminate one or two street crossings and share the impact of trailS/Sidewalks on Deerpath property owners. . , ~ . ORDEIDNGIMPROVEMENTAND PREPARATION OF PLANS & SPECIFICATIONS FOR 2005 STREET IMPROVEMENT PROJECT (PROJECT 2005-02) WHEREAS, a resolution of the City Council adopted on January 18, 2005 fixed a date for a council hearing on the proposed 2005 Street Improvement project; and WHEREAS, ten days mailed notice and two weeks published notice ofthe hearing was given, and the hearing was held thereon on the 15th day of February 2005, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of$1,031,935.60. 2. The improvement designed for 2005 street improvements is hereby ordered as proposed in the council resolution adopted this 15th day of February 2005. . 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 15th day of February 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . " PRELIMINARR.SSMENT ROLL .10/2005 2005 STREET I MENT PROJECT PROJECT 2005-02 Taxpayer Taxpayer Taxpayer STREET WATER TOTAL GEOCODE PROPERTY ADDRESS TAXPAYER NAME TAXPAYER STREET CITY STATE ZIP ASSESSMENT ASSESSMENT ASSESSMENT 2903020420022 100 DEERPATH RYAN J BENSON & BRENDA SWENSON 100 DEERPATH STILLWATER MN 55082 $ 2,054.10 $ 2,054.10 2903020420025 101 DEERPATH JEFFREY G & MICHELLE L HAUSE 14210 10TH ST N STILLWATER MN 55082 $ 2,054.10 $ 2,054.10 2903020420021 114 DEERPATH BRENDA LOTTMAN 114 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420024 125 DEERPATH JAMES LARRY OWENS 125 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420042 1616 OLIVE ST W OUR SAVIOURS LUTHERAN 1616 W OLIVE STILLWATER MN 55082 $ 2,050.75 $ 2,050.75 2903020420020 128 DEERPATH KURT G KOHL 128 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420023 141 DEERPATH ELIZABETH CATHERINE TAPLIN 141 DEER PATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420007 CITY OF STILLWATER POBOX 242 STILLWATER MN 55082 $ 4,353.43 $ 4,353.43 2903020420019 142 DEERPATH PATRICK A GANGL 142 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420018 156 DEERPATH JARED T PROM & MEGAN KILKELL Y 156 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420017 160 DEERPATH VINCENT J & CAROLE J BIRCHEM 160 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420032 181 DEERPATH FRED W & MICHELE N LIVERMORE 181 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420010 230 DEERPATH CT LEIGH ANNE FIELD 230 DEERPATH CT STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420016 174 DEERPATH KAREN L ALLlCKSON 174 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420009 236 DEERPATH CT LARRY JAMES & JAN D CRAWFORD 236 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420031 201 DEERPATH JAMES M & BARBARA A YLlNEN 201 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420015 200 DEERPATH KAREN A ERBAN 200 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,,108.20 2903020420011 224 DEERPATH CT WACLAW A & SUSAN K RYCHLIK 224 DEERPATH CT STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420030 211 DEERPATH JANE ENGLESON GAY 211 DEERPATH DRIVE STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420014 206 DEERPATH JOHN B & TAWNY M DELEON 206 DEER PATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420029 241 DEERPATH ANTHONY L & PATRICI GILEWSKI 241 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420013 212 DEERPATH MICHAEL J ERICKSON & K L1NNER 212 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420012 218 DEERPATH CT DONALD E & COLLEEN M BEER 218 DEERPATH CT STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420028 261 DEERPATH DANIEL K & COLLEEN M ZENK 261 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020420008 242 DEERPATH CT MARTIN J & CHRYSTAL MUELLER 242 DEERPATH CT STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430067 248 DEERPATH CT WM P & SANDRA MULLEN MASTER 248 DEERPATH CT STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430063 272 DEERPATH DANIEL T & MARGARET T BURNS 272 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430066 254 DEERPATH CT HENRY DOUGLAS & PATRICIA ANDERSQt\ 254 DEERPATH CT STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430064 266 DEERPATH CT TIMOTHY BELL & LESLIE WARDELL PO BOX 497 STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430065 260 DEERPATH CT DAVID M & JULIA R OLSON 260 DEERPATH CT STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430062 278 DEERPATH SHERIDAN L & LINNEA NATWICK 278 DEER PATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430003 281 DEERPATH BRIAN L & ANN M BUNCE 281 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430061 284 DEERPATH DANIEL L & KIM M SWANSON 284 DEERPATH STILLWATER MN 55082 $ 4,108.20 $ 4,108.20 2903020430002 1806 OLIVE ST W JASON B & ANDREA L BENSON 1806 OLIVE ST STILLWATER MN 55082 $ 2,054.10 $ 2,054.10 2903020430060 290 DEERPATH CITY OF STILLWATER POBOX 242 STILLWATER MN 55082 $ 2,054.10 $ 2,054.10 3303020110080 1022 3RD ST S RICHARD W & KAREN A MCMULLEN 1022 S 3RD ST STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020140053 1104 3RD ST S ROBERT JR & FRANCILLE HASTY 1104 S 3RD ST STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020140058 1224 3RD ST S JAMES J MORGAN 1224 3RD ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020140106 1306 3RD ST S TIMOTHY P & ANITA L KORNWOLF 1306 3RD ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020120149 1022 4TH ST S MARCIE C POWELL 1022 4TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020110081 1019 4TH ST S JOAN ANN BRISTOL 1019 S 4TH ST STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020140066 1101 4TH ST S MICHAEL L PELTIER & JENNIFER L TROM 1101 S 4TH ST STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130037 1104 4TH ST S STEVEN R & JUDY M SELL 1104 S 4TH ST STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130043 1222 4TH ST S JANE MARIE HAAS 1222 4TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020140059 1225 4TH ST S GARY L & DAWN B BAGAAS 1225 4TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130007 1304 4TH ST S EDWARD F & DIANA L SIEVERS 1304 4THST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020140100 1303 4TH ST S GREGORY A & DIANE L KRENZ 1303 4TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020120123 904 5TH ST S THOMAS C PUGH 904 5TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020120125 908 5TH ST S KATHLEEN J ROACH 908 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 PRELlMINARRY ASSESSMENT ROLL 2/10/2005 2005 STREET IMPROVMENT PROJECT PROJECT 2005-02 3303020120156 909 5TH ST S VIRGIL J & LUCILLE ANDERSON 909 5TH S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020120126 912 5TH ST S HOWARD MCCLISH 912 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020120155 913 5TH ST S BERNARD L NADEAU 913 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020120127 920 5TH ST S DAVID HARRISON 920 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020120154 921 5TH ST S KATHLEEN A PATRICK 921 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020120153 1003 5TH ST S NANCY L & DANIEL H KROENING 1003 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020120128 1002 5TH ST S JOHN R & BEVERLY L SHERIN 1002 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020120129 1008 5TH ST S JUDY K LETIZIO 1008 SOUTH FIFTH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020120152 1013 5TH ST S DONALD T & JANINE L HARVIEUX 1013 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020120130 1016 5TH ST S JAMES L & MAUREEN E MAPEL 1016 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020120150 1019 5TH ST S TODD & LONNA WENDORF 1019 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020120131 1020 5TH ST S JAMES M & SUSAN P VOOSEN 1020 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130050 1111 5TH ST S NANCY HAGSTROM 1111 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130051 1111 5TH ST S NANCY HAGSTROM 1111 S 5TH ST STILLWATER MN 55082 $ 3303020130052 1104 5TH ST S STEPHEN & BEVERLY DIEMLER 1104 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130053 1104 5TH ST S STEPHEN & BEVERLY DIEMLER 1104 5TH ST S STILLWATER MN 55082 $ 3303020130054 1108 5TH ST S MICHAEL M ESTES & L D ARRIGONI 1108 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130055 1116 5TH ST S CAROL A REITAN 11165TH ST S STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130049 1117 5TH ST S E A BROCHMAN 1117 5THST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130048 1123 5TH ST S PHILIP A & THERESA J WALEN PO BOX 164 STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130057 1124 5TH ST S MILES N WINSLOW 1124 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130046 1205 5TH ST S SANDRA M MOEL TER 1205 S 5TH ST STILLWATER MN 55082 $ 3303020130047 1205 5TH ST S SANDRA M MOEL TER 1205 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130056 1206 5TH ST S ELIZABETH A NOLDE 1206 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130058 1206 5TH ST S ELIZABETH A NOLDE 1206 S 5TH ST STILLWATER MN 55082 $ 3303020130045 1209 5TH ST S SCOTT M JUNKER LLC 1209 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130059 1212 5TH ST S FRANK J & JOAN V SCHAFFER 1212 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130060 1212 5TH ST S FRANK J & JOAN V SCHAFFER 1212 5TH ST S STILLWATER MN 55082 $ 3303020130044 1213 5TH ST S BRUCE R & TERESA M JACOBSEN 1213 S 5TH ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130061 1220 5TH ST S JOLEEN M & JOSEPH P GRAVEN 1220 5TH ST S STILLWATER MN 55082 $ 5,892..17 $ 2,072.00 $ 7,964.17 3303020130020 1302 5TH ST S HILARY & JAVIER DIAZ 1302 5TH ST S STILLWATER MN 55082 $ 5,892.17 ,$ 2,072.00 $ 7,964.17 3303020130019 1301 5TH ST S WILLIAM C KIEPER 1301 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130021 1306 5TH ST S ADAM F & LEAH M TIMBERBLAKE 1306 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130075 1307 5TH ST S STEWART W & HELEN L RIV ALL 1307 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130022 1316 5TH ST S GERALDINE A MARKGRAF 10855 MANNING TRL N STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130076 1315 5TH ST S MARGARET A STOCKTON 1315 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130023 1324 5TH ST S CAROL MEHNERT 1324 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130077 1323 5TH ST S SCOTT D KEISTER & REGINA S COLLIS 1323 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130078 1327 5TH ST S KAYE E MAGNUSON 1327 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130024 1330 5TH ST S DARWIN M KARL 1330 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130079 1333 5TH ST S TIMOTHY M & KAREN J RASSMUSSEN 1333 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130025 1338 5TH ST S CJEANJACOBSON 1338 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130080 1339 5TH ST S TERRY A & CHRISTINE E RODGERS 1339 5T17 ST S STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130026 1422 5TH ST S DAVID B & JOY C PILRAIN 6920 JOCeLYN LN STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130027 1426 5TH ST S CHRISTOPHER J & MARY DENUCCI CAMP 1426 5TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,072.00 $ 5,018.17 3303020120132 1021 6TH ST S SUSAN E & ERNIE E JAKOY 1021 6TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020120113 1020 6TH ST S PETER J & MARY T RIDGEWAY 1020 6TH ST S STILLWATER MN 55082 $ 2,946.17 , $ 2,946.17 3303020130063 1215 6TH ST S STEVEN M & THEODORA I PEULEN 1215 6TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130064 1215 6TH ST S STEVEN M & THEODORA I PEULEN 1215 6TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130036 1303 6TH ST S TOD B & THERESA A HILES 1303 6TH ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020120114~17 7TH ST S STACEY STEWART & LIZABETH LANE 10177. S STILLWATER MN 55082 $ 2,946.17 . $ 2,946~17 3303020120094 18 7TH ST S MILES WINSLOW LLC 11245 S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 .t . PRELlMINARRY ASSESSMENT ROLL 2/10/2005- 2005 STREET '.VMENT PROJECT . PROJ 2005-02 , 3303020120157 219 CHURCHILL BRYAN L PALMER 219 CHURCHILL ST W STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 2803020330007 212 GREELEY ST S SUZANNE MARIE MCCARTHY 212 GREELEY ST S STILLWATER MN 55082 $ 15,694.70 3303020120097 520 HANCOCK ST W CHARLES J DIGGINS 520 HANCOCK ST W STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020120095 516 HANCOCK ST W GREGORY E & MARY M LUNZER 516 W HANCOCK ST STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130073 319 HANCOCK ST W KIM P LAMMERS 319 W HANCOCK ST STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130074 403 HANCOCK ST W MICHAEL E VINCENT 403 HANCOCK ST W STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 3303020130001 411 HANCOCK ST W PATTI MCCLAIN 411 HANCOCK ST STILLWATER MN 55082 $ 5,892.17 $ 2,072.00 $ 7,964.17 3303020130002 421 HANCOCK ST W MARK G & LAURA A & BEL VA J WESTON 421 HANCOCK ST W STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020130003 501 HANCOCK ST W DAVID S & CINDY S VAN MEERTEN 501 HANCOCK ST W STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 3303020240003 IND SCH DIST #834 1875 S GREELEY ST STILLWATER MN 55082 $ 3303020130015 218 ORLEANS ST W RICHARD C KIESOW 218 W ORLEANS STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 $ $ $ 2803020330044 1018 OLIVE ST W JOHN & SUSANNA PATTERSON 1018 OLIVE ST W STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 2803020330043 1015 OLIVE ST W GARY F & MARY JANE SAMPLE 1015 OLIVE W STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 2803020330011 1015 OLIVE ST W GARY F & MARY JANE SAMPLE 1015 OLIVE W STILLWATER MN 55082 $ 2803020330010 1007 OLIVE ST W STUART R & SARAH L GRaS KREUTZ 1007 OLIVE ST W STILLWATER MN 55082 $ 5,892.17 $ 5,892.17 2803020330009 1001 OLIVE ST W DAVID W BELIDEAU 1001 OLIVE ST W STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 2803020330006 908 OLIVE ST W DANA FASSETT 908 OLIVE ST W STILLWATER MN 55082 $ 2,946.17 $ 2,072.00 $ 5,018.17 2803020330003 920 OLIVE ST W PASKET ICE CREAM COMPANY INC % BOI RR#3 BOX 217C PINE CITY MN 55063 $ 2,072.00 $ 9,438.90 2803020330005 904 OLIVE ST W JAMES M & REBECCA J ALLAN 904 OLIVE ST W STILLWATER MN 55082 $ 2,946.17 $ 2,072.00 $ 5,018.17 2803020330002 305 GREELEY ST S SELAS COMPANY 14300 57TH ST N STILLWATER MN 55082 $ 8,968.40 2803020330001 313 GREELEY ST S BEVERLY ENTERPRISES-MN#0876 %VAN PO BOX 447 WINTER PARK FL 32790 $ 7,238.78 2803020330007 212 GREELEY ST S SUZANNE MARIE MCCARTHY 212 GREELEY ST S STILLWATER MN 55082 $ 2,946.17 $ 2,946.17 -. ( MEMORANDUM . TO: Mayor and City Council . FROM: Shawn Sanders, Assistant City Engineer DATE: January 26, 2005 RE: Amending the Feasibility Report for 2005 Street Improvement Project DISCUSSION After the last Council meeting where the Feasibility Study was presented for the 2005 Street Improvement Project, some additions need to be made to the report. The first has to do with adding additional streets to the project. It is recommended that Olive Street between Greeley and William be included as part of the study area and these properties be notified when the Public Hearing is held on February 15, 2005. If the bid for the project comes in high, Council would have to determine ifthey want delete this section from the project. The second addition is the inclusion of a sidewalk on Deer Path. A sidewalk on Deer Path was specified in the Comprehensive Trail Plan for the City of Stillwater. With the . possibility of street improvements, now is an opportune time to construct this sidewalk. It is proposed to construct a five-foot sidewalk on the west side of Deer Path from Myrtle to Olive Street. The estimated cost of this sidewalk is $37,320. If COUflci1 should want a sidewalk on Deer Path, the next question to ask is how would the sidewalk would be paid for. For the 2005 Street Improvement project, it was proposed to assess 50% of the project cost to the property owners. Using this as a basis, the sidewalk assessment for Deer Path would be $533.14 per property owner and would increase the assessment from $3575 per lot to $4108.20 per lot. Another option is to not assess the property owners at all for the sidewalk improvement, this was done as part of the 2003 Street Improvement Project. RECOMMENDATION It is recommended that Council add the street section of Olive between Greeley and William Street and include sidewalk construction on Deer Path. Council will need to decide if and how they want to assess the sidewalk cost to the property owners on Deer Path. ACTION REOUIRED If Council concurs with the recommendation they should pass a motion adopting . Resolution No. 2005- , RESOLUTION AMENDING THE FEASIBILITY STUDY FOR THE 2005 STREET IMPROVEMENT PROJECT (PROJECT 2005-02) 4' . . . MEMORANDUM TO: Mayor and City Council Sh S d A. C' E . t.~~ . awn an ~rs, SSlstant Ity ngmeCl FROM: DATE: January 14,2005 RE: Feasibility Study for 2005 Street Improvement Project Project No. 2005-02 INTRODUCTION In keeping with the recent Pavement Management Study, it is proposed that the following streets be improved as part of the 2005 Street Improvement Project: Deer Path and Deer Path Court Hancock Street - South Third Street to Holcombe Street Marsh Street - South Third Street to South Sixth Street Fifth Street- Churchill To Orleans Street All of these streets have the lowest rating according to the Pavement Management Study and warrant a street improvement at this time. Deer Path and Deer Path Court will be partially reconstructed while the other streets will be totally reconstructed. DISCUSSION Deer Path was constructed back in 1981 to an urban section with curb and gutter and 32 feet wide. Initially, there was very little cut thru traffic, but with growth in the city and township, the street is proving to be more of an access route to and from County Road 5 for travel in the west and northwestern portion of the City. Because of the significant increase of traffic, the street is deteriorating, in both the pavement and its sub-grade. With the exception of Fifth Street between Churchill and Hancock, there are no records when other remaining streets had their last improvements. Fifth Street between Churchill and Hancock had roadwork done in the early 1970's as part of the sewer separation project. These streets have no curb and gutter and vary in width from 24 feet on Hancock west of Sixth Street, 30 feet on Fifth Street, 32-34 feet on Hancock east of Sixth Street, t036 feet on Marsh Street. A storm sewer system exists in the area, but the inlets are in need of repair. Sidewalk only exists on Hancock from Third to Fourth Street and is the worst section of sidewalk in the City. Fifth Street from Churchill to Hancock was part of the 1999 Street Reconstruction Project but was deleted from the project. Proposed Street Reconstruction Project It is proposed that Deer Path be reconstructed, leaving the curb in place and rebuild the street section with four inches of bituminous, six inches of aggregate and twelve inches of a granular base with fabric underneath the gravel. Storm sewer exists in the neighborhood but the catch basin inlets are in poor condition and should be replaced at the same time road improvements are made ~ It is proposed to construct new streets on Hancock, Fifth and Marsh Street at a 28-foot width with . curb and gutter. A narrower street section along Hancock, between Sixth and Holcombe will be needed to accommodate the narrower right-of way. The new street section would be four inches of bituminous and six inches of aggregate. An investigation of the underlying street materials shows . that a one-foot sub-cut is warranted and replaced with granular materi~l. All storm sewer inlets will be replaced, and new storm sewer added where needed. Sidewalks on Hancock Street from Third Street to Fourth Street would be removed and replaced. . With all street reconstruction projects, a soil investigation is performed on the proposed street sections at random locations. These soil borings may not be an accurate representation of what exists along the entire street. At the time of construction, we will obtain a better idea of what the soils conditions are like and what if any corrections are necessary. These corrections mayor may not result in an increase to the overall project costs not accounted for in the feasibility study. Water Service Replacement Within the project area there are 20 properties with galvanized pipe for their water service. Seventy to eighty years ago galvanized pipe was a common material used for the installation of water services. In many instances the pipe has exceeded its service life, the inside has filled with deposits of rust and silt, joints tend to pull apart and there is cracking in the pipe. All these factors may result in a leak that could cost the homeowner several thousand dollars to repair. Since the street is being reconstructed with a new pavement section, these galvanized services should be replaced with a new copper service to prevent the new street from being disturbed. It is proposed to remove the existing galvanized water service, install a new copper service and curb stop box, and reconnect to the . existing service and to the water main. The residents are given the option to hire their own contractor to replace the water service. In previous projects, the property owner's contractor has replaced the entire length of pipe from the water main to the house. This work must be completed prior to the City' s contractor beginning his work on the project. Project Costs The total cost ofthe project is $994,615.60, which includes engineering, administration, and contingencies. A breakdown of each cost is shown below: Reconstruct Marsh Hancock and Fifth Street Reconstruct Deer Path Replace galvanized water services Sidewalk Replacement (Hancock - Third and Fourth) $697 ~225.00 $232,865.60 $43,525.00 $21,000.00 Project Funding The project would be funded through the City's Capital Improvement Fund and property assessments. . ~ . . . Street Reconstruction It is proposed that 50% of the project costs for street reconstruction be assessed to the property owners and the remaining share be the City's responsibility. The residential properties would be assessed based on the per unit basis and the Stillwater Area School property would be assessed by the lineal foot method. The Deer Path portion of the project, the. assessment rate would be $3575.06 per lot. Comer lots would be assessed $1787.53 per side that is improved.'f>he assessment rate for the properties on Marsh, Hancock, and Fifth Streets would be $5892.35. Comer lots would be assessed $2946.17 per side of street improved. The school property on Hancock would be assessed $65.06 per lineal foot for 245 feet or $15,694.70. Water Service Replacement Water service repairs are the sole responsibility of the property owner and all costs for replacement is assessed 100% to the property owner. For the 21 properties the assessment would be $2072.00 per lot for a total of $43,525.00. Summary of Assessments Street Assessment Deer Path regular $3575.06 per lot comer $1787.53 per side improved Marsh, Hancock, and Fifth regular $5892.35 comer $2946.17 per side improved Water Service ReDlacement $2072.00 per lot (20) Summary of Funding Sources Property Owner Share City Share $504,749.60 $489,866.00 $994,615.60 TOTAL RECOMMENDATION Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2005 Street Improvement Project and order a public hearing to be held on February 15, 2005 at 7:00 p.m. ACTION REOUIRED If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2005- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2005 STREET IMPROVEMENT PROJECT, (PROJECT 2005-02). ~. l..L:7M-l-1:4 W: ~ - .J10.5..l -Ll ~ .....:.:lJ~ w' I 1 . I " '~"-j~2" (/)1"-'1 ~: ,,,,610- ..I-60960<r'l ,~0"''''1.00 ~I R016QL... . 1! : 7 Wi J ! 810 (/) -i-6U- ~61H" .B08=l= I' 007 I ! I Ul' ~oOi ~06"71 =IlO~ City of .'JY ~.~~\-s1 iG~~. !11~~15-.~lit~T:~~ _6t5~~~CE~~~r:~~1 k.'aier 2 ~.J~1~~-~2-t1. ~~'04Q4.:.I. tl(i)~.~.~4-liU:I/Il~~ ~~~ T:.OJ1;'l~I~tJ-." ,d ill ~ x WEST CHURCHILL STREET co EAST CHUF -----=:--__=:. - ~ ~ J 5 -*~505f (/) ~2tT~'t CI\IL ! i : I ~f~ -fuLl? : j!:\-;-'wll~ Jg~ ~ .' 1 l~ ~ 3 g ~I 91o-f Fl. 91.1!108-T +-11~ 19ci~ ~- ~ . \ !5~~~! 906 !: ~ ~907 4/to:t;= Engmeermg Department ~:}H ~ ! 916 15\-H..3IS16--j- ~~ .91~~"'913 -11---:1 f2-9.15~91e-iF +-9131914 1 tf::-::- ,'" I 918 (/)~-SZI.l~" 1--91e'92.'o.'~':..l. ::-.:; ?16 I ~1l1Lj i1~.1~ 920! I il? ~ +-921-fl~ . 192 ~. . ".<""';>;"f r.".~'.'~,-: "'~4 I, =:;:::~~2:::~LJ ~tooL-=+ L"001 \ .;24-t -1-923'10 . ,bl"''' .1002,. /109.3' ,j 'lOOlp~ ~oc::\ 1004' .J.. I 6ot. I ;.' t 1006fi .twOZ 11010.. Ft+t~07:1QO~f. 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WEST MARSH STREET EAST : 13ri31113~i' 'i30\ \304 d '.1303 1306 :~ 11303 11304 11309' '13061 . . . .. .. , . I . 0 I I : . .. ~ :t. . 11309 .;--; ~(/) I 1305 ! 1312 I , . 151T1312 '\ :1314 !' ! !"1519- :3161 ..,. 1315 i i \ 11314 j ... . / '.,' 1309 , 11325 "1324n_~.~, ~3~0 :' i1320 : y...,,''-' .. . . 11323 I I 11322 -1$3'!f'133i)';. 132t-,.., ....... ,,,,,,0.:....;' 11'329 I..,,,,,: i.., H1li2Z I ;- . I . .. .' ..... 'O;'~"" . , w.->~ N .J ...1330... 511337' :l~I 5-'"'' ,1334': 5f-1333 \1334 '1 x. 43ec i 38'/ o -14()1' ~. 0 ~. 0- i1S3!H-133lL.l < . 13 ( ~0S+ ~~ (/) ~ 1~!~342~ (/)!"t345 \{~ l ~ -134~3W- 'N-E-S"!" ORlEAN~ l'Tl{~6' - , . C S A H 24 65TH STREE 1 . ,-.,t~ !' . , 1 '~"""Jl) .'" V,J} .-. i~!~ll I '. ~ --____ ,./ ';--/\ 0' I~; i -___ - ,I 01 125 218 .01 219 I --- -- /124 I 112 :;:, . IO::! ' ' IA:-- ''''': . WI I 212 iiil I rv'l:8TrA";'::::-~ I J:! 1131 ! 213 ! ""yii' ....' 100 !1: I I' ! ~_. I "ft.~"""" ~ 101' 204 \f.q.o.! l--'-J .sJi~ ............,"'~ !O! ~ -; 132 /'- \:---. ~ . !t) ~ ....... '-".r.....!b 7. 1 127 ... !l:i ......." . -lY/ ; ~ . -'" --'j ~ I 123. . ",,,,' '\.~ I . ...,y-1.y.'\ \~ ! 119 :? '- ". 1 \.. . \ 117 \. .... ......, " ... I ~ ,.-r lRE-ET 05 I /1501 I 1504/ /1503 02 I tu' 1505 Wi a:! i ~ !I ! I i! ! ! " , 1J: ,;~ '!o .i"'" ! .'1 II ct i; I i j! xl <, (/), 01 ~ 1 .J... 11..""....1___1 '-,__ ' 'VJ 12 '--..-\ ~--::-+- [1ji> " ~ 141 .", ~ .. . 2005 STREET PROJECT N . Project Area . N . /1,' W"'1j3~~":E ~"'T?' s 200 o 200 Feet ~..... /' , . . . WEST 312 r I k1--IILJ111 M IIMlo>llt)h:lr-.I..,li ... ... " . r );: '!water ~~~-=:: ~~ THE BIRTHPLACE OF MINNESOTA J February 2, 2005 Subject: Public Hearing on 2005 Street Improvements (Project 2005-02) Dear Property Owner: Attached you will find a Public Hearing Notice officially notifying you of the Public Hearing scheduled for February 15,2005 at the City Hall Council Chambers. The purpose of this hearing is to discuss possible street, storm sewer, sanitary sewer, water, curb and gutter and sidewalk improvements on the following streets: Deer Path, Deer Path Court, Hancock Street from South Third Street to Holcombe Street, Marsh Street from South Third Street to South Sixth Street, Fifth Street from Churchill to Orleans Street and Olive Street from Owens Street to William Street. . You are receiving this letter because your property is within the improvement area. The improvement would consist of reconstructing the above mentioned streets with new bituminous pavement, curb and gutter, upgrading the storm sewer system, repairing and installing new concrete sidewalk, replacing galvanized water services with new copper and sanitary sewer improvements. The estimated cost of the project is $1,031,935.60. Approximately 50% of the project will be assessed to the property owner. An estimated assessment cost per lot is shown below: Deer Path Area Regular lot Comer lot (per side improved) $4,108.20 $2,320.67 Marsh. Hancok. Olive & Fifth Street Regular lot $5,892.35 Corner lot (per side improved) $2,946.17 Water service replacement $2,072.00 The hearing for this proposed project is your opportunity to gain additional information about the project and voice your comments prior to the Council making a final decision on whether to proceed with this 'project. You may partiCipate in the hearing by attending and voiging your comments or by sending a letter to the Council prior to the meeting. Should you have any questions regarding the project prior to the hearing, you may reach me by phone at (651) 430-8835. Sincerely, j~~ Shawn Sanders, PE . Assistant City Engineer CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 " ~.~~te~ THE BIRTHPlACE OF MINNESOTA ~ . NOTICE OF PUBLIC HEARING FOR 2005 STREET IMPROVEMENTS PROJECT 2005-02 February 2, 2005 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, February 15, 2005, to consider the rehabilitation of street, storm sewer, water, curb and gutter, and sidewalk improvements for Deer Path, Deer Path Court and sections of Hancock Street, Marsh Street, Fifth Street and Olive Street. The area proposed to be assessed for such improvement is properties abutting Deer Path, Deer Path Court, Hancock Street from South Third Street to Holcombe Street, Marsh Street from South Third Street to South Sixth Street, Fifth Street from Churchill to Orleans Street and Olive Street from Owens Street to William Street. The estimated cost ofthe improvements is $1,031,935.60. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons a. desire to be heard with reference to the proposed improvement will be heard at this meeting. Diane Ward City Clerk Published in Stillwater Gazette on February 4 and February 11, 2005. . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 /1 /;1d" ~ ',Y-':' 1 {VI ~"'''1 y, ,-' },/ "/'{~// . f"j /1 , /'/' }'7J1 "'7~-'7f/f'lV' ,~\ 1 / /-- ' . "-Y' /,':.-,;?V,1->-O'U,-q/'; y I, ~_/ -~.rq,.7 '7~}/)/- /--t~7,(/tr'1/l.A/-l.-U~,/'/ '..;; /? o.i ~ f "'~r'" .~j /?,' v;.-'-'O >",^,J~1.'f-< l' If!!:'-} ;".//?--Tf'~'f/' :t". ~~. , C I '/,0,/, ,,<OJ ,"''1.f ----; ~..., i'" ~, !~/ ",,'--- ~i . ...... f--' ,'7' /~ // "7:::VI.,~ ,/,"",'-'">" "'v? (l</' --::7 "'A' .,/~" -''''''''l' ,,-. '7' .'~ , /j 1/. ~' ".~ ' / ,p V' ,','" ;"" 7 :- / ' " ~, ---'fo-,",' ") , (7 f V '''/;,,/ , f/ ,,!', ',' ,/ ",' ."" ,,' tiS - ,',?" ,"~ ." 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February] 4, 2004 Stillwater City Council 216 North Fourth Street Stillwater, MN 55082 RE: 2005 STREET IMPROVEMENTS (PROJECT 2005-02) Dear Mayor Kimble and Stillwater City Council Members: As a forty-year resident and homeowner on South Fifth Street I have some serious concerns regarding the proposed street improvements, Although I thoroughly understand the need for the project it is my primary concern that the estimated assessment cost per lot is fundamentally unfair and not proportioned justly to the property owners on Fifth Street. In order to understand the rational behind the assessment costs I respectfully request clarification and justification to the following issues: . 1. Was the 1973 South Fifth Street and sewer separation project constructed according to the plan and the specifications of the project? In approximately 1973, South 5th Street, from Churchill Street to Hancock Street, was included in a sewer separation project. If this project was completed within the plan and specification no further sub grade work should be required. 2. Why is the proposed street improvement assessment project include side streets, which create an unfair, unjust and unreasonably high assessment to the regular lot owner? The estimated assessment is too high for the following major reasons. The proposed South 5th Street project from Churchill to Orleans Street is approximately 1850 linear feet in length within this area there is approximately 43 regular lot properties. This will contribute an assessment amount of about $140.00 per linear foot of roadway costs. The remaining side streets (Marsh, Hancock, Olive) is approximately 3150 linear feet in length. This area has approximately 13 regular lot and 31 corner lot properties. This will contribute an assessment amount of about $55.00 per linear foot or roadway costs. . ] Also, it does appear that the majority ofthe roadway reconstruction work and costs will occur on the side streets. Under this current proportional proposal is producing an overpriced assessment cost that over burden regular lot owners. The proposed street improvements to South Fifth Street should be considered very thoughtfully, I appreciate your serious consideration of the above matters and look forward to your clarification and response. Sincerely, . . /. / . ~~1/~~ David Harrison 920 South 5th Street Stillwater, MN 55082 (651) 430-1950 2 . . . ~ " Larry Hansen ~rom: ent: 0: Subject: David MacGillivray [dmacgillivray@springsted.com] Monday, February 14,20059:31 AM Larry Hansen; Sharon Harrison Stillwater (City of) MN - Moody's Congratulations! Moody's confirmed Market is holding See you tomorrow. Dave the Al Rating. for the refundings. David N. MacGillivray, Chairman Springsted Incorporated 651.223.3068 651.223.3002 fax visit us at www.springsted.com dmacgillivray@springsted.com -----Original Message----- From: Moody's Investors Service [mailto:epi@moodys.com] Sent: Friday, February 11, 2005 3:18 PM To: dmacgillivray@springsted.com Subject: Stillwater (City of) MN .OODY'S ASSIGNS Al RATING TO CITY OF STILLWATER'S (MN) GO CAPITAL OUTLAY ONDS, SERIES 2005A; GO CAPITAL OUTLAY REFUNDING BONDS, SERIES 2005B; AND GO SPORTS CENTER REFUNDING BONDS, SERIES 2005C Al AFFIRMATION AFFECTS $33.19 MILLION OF PARITY DEBT, INCLUDING CURRENT ISSUE Stillwater (City of) MN [VJunicipali ty Minnesota Moody's Rating Issue Rating General Obligation Capital Outlay Bonds, Series 2005A Sale Amount $1,480,000 Expected Sale Date 02/15/05 Rating Description General Obligation Unlimited Tax Al General Obligation Capital Outlay Refunding Bonds, Series 2005B Sale Amount Expected Sale Date Rating Description Al $3,180,000 02/15/05 General Obligation Unlimited Tax General Obligation Sports Center Refunding Bonds, Series 2005C Sale Amount . Expected Sale Date Rating Description Al $2,715,000 02/15/05 General Obligation Unlimited Tax NEW YORK, February 11, 2005 -- Moody's Investors Service has assigned an Al rating to the City of Stillwater's (MN) $1.48 million General Obligation ~ rita1 Outlay Bonds, Series 2005A; $3.18 million General Obligation Capital OUlla~ Refunding Bonds, Series 2005B; and $2.715 million General Obligation Sports Center Refunding Bonds, Series 2005C. Concurrently, Moody's has also affirmed the Al rating on the city's outstanding general obligation parity debt, affecting $33.19 million, including the current issue. The bonds are secured the city's unlimited tax general obligation pledge. Proceeds from the Series 2005A bonds will be used to finance various capital purchases; proceeds from the Series 2005B bonds will refund Series 1996A bonds for estimated net present value savings equivalent to 6.3% of refunded par; and proceeds from the Series 2005C bonds will refund Series 1998A bonds for estimated net present value savings of 3.2% of refunded par. The Al rating reflects the city's rapidly growing tax base; stable financial operations; and manageable debt profile. ~ . SIGNIFICANT TAX BASE GROWTH EXPECTED TO CONTINUE DUE TO NEW GROWTH AND REDEVELOPMENT r~oody's expects the city's moderate $1.67 billion tax base to continue to grow given its favorable location in the Minneapolis/St. Paul metro area (GO rated Aal/Aa2, positive outlook, respectively) and planned new growth for this affluent residential community, related to its land annexation agreement with Stillwater Township. The city's planned growth includes total annexation of approximately 1,800 acres of land for residential development - Phase III is scheduled for 2006, which will encompass 170 acres and over three hundred new homes. Tax base growth has averaged a strong 14.0% annually over the last five years, reflecting appreciation of property values in addition to new development. In addition to new development, on going redevelopment projects include several multi-family condominium units in the downtown area. City resident income levels are above the state average, with per capita and median family income at 117.1% and 126.9% of state figures, respectively. HEALTHY FINANCIAL OPERATIONS SUPPORTED BY STABLE RESERVES . The city's well-managed financial operations are evidenced by stable healthy General Fund reserves, despite revenue constraints and recent reductions in state aid. Moody's believes financial operations will continue to be healthy, given a history of conservative budgeting, ability to reduce expenditures in light of revenue constraints, and ongoing economic expansion. While state aid is projected to be stable after dropping from approximately $1.4 million in Fiscal 2002 to $656/000 in Fiscal 2003/ the city was able to offset the loss through mid-year budget adjustments including program cuts and attrition of city personnel. After expenditure reductions in fiscal 2002 and 2003/ the city was able to restore open positions in fiscal 2004. The city projects essentially balanced General Fund operations for fiscal 2004, which will keep General Fund reserves at $3.1 million - which was equivalent to a healthy 37.8% of General Fund revenues in fiscal 2003. The city has budgeted for balanced operations in fiscal 2005. The city's well-managed financial operations are demonstrated by the ability to meet the fiscal challenges posed by state cuts as well as forward-looking planning to offset potential future reductions and pressures. Property tax revenues are the largest revenue source at 55.6% of core revenues, with state aid at 14.3% and charges for services at 10.5%. MODERATE DEBT BURDEN EXPECTED TO REMAIN MANAGEABLE Moody's anticipates the city's moderate 3.2% debt burden will remain manageable due to continued taxbase growth, rapid principal amortization, and moderate borrowing needs going forward. Tax base growth is expected to remain strong and principal amortization is rapid with 76.7% of general obligation debt retired in the first ten years. In fiscal 2003/ debt service comprised a substantial 40% of combined General Fund and Debt Service Fund expenditures. Approximately 30% of debt service expenditures are funded through tax increment revenues, mitigating the overall impact on the city's general property tax levy. The city's plans for additional debt in the near future are limited to $5 million in bonds for a library project in 2006 and $1 million annually for capital outlay expenditures. 2 . .; ~ ]<EY STATISTICS 00 census: 15,143 .003 estimated population: 1,673 2003 full valuation: $1.666 billion Estimated full value per capita: $99,921 2000 Per Capita Income as a of State: 117~ 2000 Median Family Income as a of State: 127 Fiscal 2003 General Fund balance: $3.093 million (37.8% of General Fund revenues) Debt burden: 3.2 (2.0 direct) P\JTlortization of principal (10 years): 76.7 Post-sale parity debt outstanding: $33.19 million ANALYSTS: Henrietta Chang, Analyst, Public Finance Group, Moody's Investors Service Jonathan North, Backup Analyst, Public Finance Group, Moody's Investors Service CONTACTS: Journalists: (212) 553-0376 Research Clients: (212) 553-1653 . Copyright 2005, Moody's Investors Service, Inc. and/or its licensors including ~1oody' s Assurance Company, Inc. (together, "MOODY'S"). 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D Springsted Springsted Incorporated 380 Jackson Strea~ Su~a 300 Saint Paul, MN 55101-2887 Tal: 651.223-3000 Fax: 651-223-3002 Email: advisors@springsted.com www.springsted.com $1,480,000 CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2005A (BOOK ENTRY ONLY) AWARD: PIPER JAFFRA Y & CO. SALE: February 15, 2005 Bidder Interest ~ljJ.'!:! PIPER JAFFRAY & CO. 3.00% 2006-2011 3.10% 2012 3.20% 2013 . UNITED BANKERS' BANK 2.30% 2006 2.45% 2007 2.55% 2008 2.75% 2009 2.90% 2010 3.05% 2011 3.15% 2012 3.25% 2013 2.35% 2006 2.55% 2007 2.70% 2008 2.80% 2009 2.95% 2010 3.05% 2011 3.15% 2012 3.25% 2013 3.00% 2006-2010 3.25% 2011 3.50% 2012-2013 UMB BANK, N.A. CRONIN & COMPANY, INCORPORATED CITIGROUP GLOBAL MARKETS, INC. UBS FINANCIAL SERVICES INC. CIBC WORLD MARKETS CITIZENS BANK . Moody's Rating: A1 Net Interest True Interest Pric~ ~ost Rate $1,479,268.30 $212,074.62 3.0789% $1,471,860.00 $213,728.12 3.1081% $1,472,748.00 $214,863.88 3.1244% $1,486,739.55 3.1520% $218,146.91 (Continued) Bidder WELLS FARGO BROKERAGE SERVICES, LLC Interest ~~~'!~ Pri~~ 2.50% 2006 2.60% 2007 2.70% 2008 2.80% 2009 2.90% 2010 3.00% 2011 3.10% 2012 3.25% 2013 $1,467,420.00 REOFFERING SCHEDULE OF THE PURCHASER Rate 3.00% 3.00% 3.00% 3.00% 3.00% 3.00% 3.10% 3.20% Yield Year 2006 2007 2008 2009 2010 2011 2012 2013 2.25% 2.40% 2.55% 2.65% 2.85% Par 3.15% 3.25% " Net Interest True Interest Cost Rate $218,797.08 3.1900%. BBI: 4.27% Average Maturity: 4.653 Year. . . AWARD: SALE: Bidder ~ Springsted Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101.2887 Tel: 651.223-3000 Fax: 651.223-3002 Email: advisors@springsted.com VNIW.springsted.com $3,180,000* CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY REFUNDING BONDS, SERIES 2005B (BOOK ENTRY ONLY) WELLS FARGO BROKERAGE SERVICES, LLC February 15, 2005 Moody's Rating: Aaa XL Capital Insured Interest ~~~!'~ 2.50% 2007 2.60% 2008 2.70% 2009 2.80% 2010 2.95% 2011 3.05% 2012 3.20% 2013 3.30% 2014 3.40% 2015 3.50% 2016 3.60% 2017 3.70% 2018 3.80% 2019 3.85% 2020 3.90% 2021 2.50% 2007 2.65% 2008 2.75% 2009 2.90% 2010 3.00% 2011 3.10% 2012 3.20% 2013 3.30% 2014 3.40% 2015 3.50% 2016 3.60% 2017 3.70% 2018 3.80% 2019 3.90% 2020 4.10% 2021 Net Interest True Interest Price Cost Rate $3,146,610.00 $1,075,405.21 3.6332% WELLS FARGO BROKERAGE SERVICES, LLC . UMB BANK, N.A. . $3,148,359.00 $1,086,490.17 3.6678% (Continued) Bidder Interest R~.~~~ Price Net Interest True Interest Cost Rate l. PIPER JAFFRAY & CO. 3.00% 2007-2011 3.15% 2012 3.20% 2013 3.30% 2014 3.40% 2015 3.50% 2016 3.60% 2017 3.70% 2018 3.80% 2019 3.90% 2020 4.00% 2021 $3,150,594.10 $1,087,550.48 3.6744. CRONIN & COMPANY, INCORPORATED CITIGROUP GLOBAL MARKETS, INC. UBS FINANCIAL SERVICES INC. CIBC WORLD MARKETS CITIZENS BANK 3.00% 2007-2010 3.25% 2011-2012 3.50% 2013-2015 4.00% 2016-2021 $3,179,835.75 $1,114,422.58 3.7421% ..------------------------------------------------------------------- REOFFERING SCHEDULE OF THE PURCHASER Rate Year Yield 2.50% 2007 2.40% 2.60% 2008 2.50% . 2.70% 2009 2.65% 2.80% 2010 2.75% 2.95% 2011 Par 3.05% 2012 Par 3.20% 2013 Par 3.30% 2014 Par 3.40% 2015 Par 3.50% 2016 Par 3.60% 2017 Par 3.70% 2018 Par 3.80% 2019 Par 3.85% 2020 Par 3.90% 2021 Par BBI: 4.27% Average Maturity: 9.313 Years * Subsequent to bid opening, the issue size decreased from $3,180,000 to $3,160,000. . .. . D Springsted Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 Email: advisors@springsted.com www.springsted.com $2,715,000. CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION SPORTS CENTER REFUNDING BONDS, SERIES 2005C (BOOK ENTRY ONLY) AWARD: SALE: Bi~~er WELLS FARGO BROKERAGE SERVICES, LLC . PIPER JAFFRAY & CO. UMB BANK, N.A. . WELLS FARGO BROKERAGE SERVICES, LLC February 15, 2005 Interest ~~.~~~ 2.50% 2007 2.60% 2008 2.70% 2009 2.80% 2010 3.00% 2011 3.05% 2012 3.20% 2013 3.30% 2014 3.40% 2015 3.50% 2016 3.60% 2017 3.70% 2018 3.00% 2007-2011 3.15% 2012 3.20% 2013 3.30% 2014 3.40% 2015 3.50% 2016 3.60% 2017 3.70% 2018 2.75% 2007-2008 2.85% 2009 2.90% 2010 3.00% 2011 3.10% 2012 3.20% 2013 3.30% 2014 3.40% 2015 3.50% 2016 3.60% 2017 3.70% 2018 Price $2,690,565.00 $2,700,395.65 $2,690,565.00 Moody's Rating: Aaa XL Capital Insured Net Interest True Interest Cost Rate $689,377 .50 3.3888% $692,995.60 3.4039% $695,703.75 3.4225% (Continued) Biddt!'r CRONIN & COMPANY. INCORPORATED CITIGROUP GLOBAL MARKETS, INC. UBS FINANCIAL SERVICES INC. CIBC WORLD MARKETS CITIZENS BANK Interest R~!I!! Pri~~ Net Interest True Interest Cost Rate ... 3.00% 2007-2010 3.25% 2011-2012 3.50% 2013-2015 4.00% 2016-2018 $2,718.038.25 $723.036.75 3.52950. ----------------------------------------....------------------------------------------------------------------------------- REOFFERING SCHEDULE OF THE PURCHASER Rate 2.50% 2.60% 2.70% 2.80% 3.00% 3.05% 3.20% 3.30% 3.40% 3.50% 3.60% 3.70% Year Yield 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2.40% 2.50% 2.65% 2.75% 2.95% Par Par Par Par Par Par Par * Subsequent to bid opening, the issue size decreased from $2,715,000 to $2,695,000. BBI: 4.270. Average Maturity: 7.493 Year . . . e ORDINANCE NO.: 953 AN ORDINANCE AMENDING CHAPTER 31 OF THE STILLWATER CITY CODE, ZONING, ~31-1, SUBD. 12; RB-TWO FAMILY DISTRICT The City Council of the City of Stillwater does ordain: 1. AMENDING. The Stillwater City Code, Section 31-1, subd. 12, RB-Two Family District is amended by adding A. A new Subd. 12(2) c. and d. that will read as follows: "c. All buildings are uses permitted in the RA-One Family District set forth in Subd. II (2) of this Section. "d. Bed and breakfasts." B. A new Subd. 12(4) j. that will read as follows: "j. Maximum size of garage is 800 square feet." 2. SAVING. In all other ways, the City Code will remain in full force and effect. 3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this ,2005 day of Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Lobbying Services Contract DATE: January 27,2005 . Although we briefly discussed lobbyist services during the budget discussion and the amount of $46,000 was included in the budget, there was no formal approval of Ed Cain's contract. Since the legislature went into session earlier this month I have asked Ed to lobby at the Capital for the language in the bonding bill that will allow the City to keep the $750,000 state grant for the levy project. I am advised that the language is in the Senate bonding bill, but as of yet there is no companion bill in the House, I advised Ed that he would be paid for his services as an extension of the 2004 Contract and that I would put formal approval of the 2005 contract on the February agenda. Ed is also working with Army Corp of Engineers on the Flood Wall Project and is seeking additional funding at the Federal level for the project. He is also working on the Armory Project and is seeking funding and approval for the Bridge Project and Hwy. 36. I was very pleased with Ed's work last year and believe he was doing a good job for the City. It has also been brought to my attention that Mike Campbell may be interested in providing lobbying services to the City. However I have not been able to reach him to verify this and suspect the amount of money budgeted may be inadequate. Mike, as you know, was the person responsible for the $1,000,000 grant for the North Hill Project. RECOMMENDA TlON Approval of Lobbyist Contract for 2005. . . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~ January 13, 2005 Request from Manchester Homes to Consider Project Review for Site South of Boutwell Planning Area Background. The City Council recently approved the Boutwell South Area Plan. A policy in the plan states that annexation and development of vacant land in the area should not occur until a specific design for the Neal Avenue extension from Boutwell to County Road 12 is determined and other road improvements to Manning Avenue and Boutwell Road are made. Manchester Homes is interested in annexing and developing land in the study area at this time rather than waiting until road improvements are made. Planning Commission Review. The Planning Commission reviewed the informal request at their meeting of January 10, 2005. They heard the applicant's presentation, received the background information and development plan. After much discussion, they decided that development of this site was premature based on the recently approved South of Boutwell Area Plan Development Policy. The traffic situation has not changed in the past six (6) months since the adoption of the plan and further development in the area would further impact traffic (Boutwell is planned for improvement in 2005-2007 and Manning Avenue, TH 36-CR12, 2005). The Planning Commission felt that the policy regarding development of the area was adopted based on concerns expressed by residents in the area during an extensive planning process and a desire to catch up on road improvements before more development occurs. Commission's Position. The Planning Commission voted against (7-2) recommending review of development of the Manchester Homes land at this time. They indicated next year when Boutwell and Manning Avenue improvements are further along they would be willing to consider the request again. Attachments: Manchester Homes information, Planning Commission staff report and minutes, 1-10-05. City of Stillwater Planning Commission Minutes January 10, 2005 . Other Items: Manchester Homes. Clas~ic: IiQm~ 1)~5i~~ r~Quest for Droiect consideration in the South Boutwell Plannina Area Mr. Russell briefly reviewed the South Boutwell Area Plan and traffic study. He noted that one of the policies in the adopted plan for the area is the recommendation that annexation/development not occur until traffic improvements, including a Neal Avenue connection, have been made. The property in question is in the Phase IV annexation area which allows annexation beginning in 2015. Annexation may be allowed before 2015 if 100 percent of the property owners petition the City. Mr. Russell suggested that if the Planning Commission recommends that the annexation/development process proceed, the Commission should specify reasons for making that recommendation. Present for the discussion were Greg Johnson, president of Manchester Homes; Steve May of Classic Home Design; and property owner Lynn Morehead. Mr. Johnson stated theirs is a "uniquef/ site that should be considered separately from the rest of the South Boutwell Area. He said their property/development has no bearing on the Neal Avenue issue and their traffic studies have shown that their proposal for a 28-home development would have minimal impact on the volume of traffic eastbound on County Road 12. Access would be directly across from Rutherford Elementary School. He said they would not be averse to installing traffic devises, which would prohibit left turns (eastbound) onto County Road 12. . Steve May also spoke ofthe uniqueness of the site and of the opportunity this development affords local builders. Lynn Morehead stated there is no rural feel to the area anymore, referring to the proximity of the nearby bank and offices in the Liberty development. She also referred to the traffic studies indicating their development would have a "negligible" effect. There was some discussion regarding the wetlands on the property. Mr. Russell pointed out there are special setbacks for both Manning and County Road 12; there also is a city trail that goes over a portion of the property. Mr. Dahlquist asked if the developers have any discussions with property owners to the east. Mr. Middleton and Mr. Peroceschi both spoke in favor of allowing the process to proceed. Mr. Middleton pointed out that the majority of concerns for the South Boutwell Area regarded those properties to the east of this property and noted this property doesn't . involve either Neal or Boutwell. Mr. Middleton also noted some traffic improvements have . . . already been made to address concerns - the Deer Path restrictions are in place and some traffic lights are due to be installed on Manning Avenue this summer. Mr. Teske and M>r. Junker both spoke in favor of adhering to the Commission's adopted recommendations/policies for the South Boutwell Area, especially in light of the "newness" of those policies and the fact that those recommendation/policies were adopted after receiving a great deal of public input. Several Commission members noted that any development, regardless of the number of homes, results in additional traffic. Mr. Teske pointed out that the Commission's final response was that it wanted traffic issues addressed and infrastructure in place before development proceeds, and he said the Commission ought to stick with its own recommendation. Mr. Junker agreed that the Commission needs to abide by the commitment it made to residents in the area. Most members were in agreement that this site is unique but were in consensus that development should not proceed at this time until further traffic improvements are made. Mr. Junker asked for a vote on the issue. Mr. Middleton, seconded by Mr. Peroceschi, moved to recommend that the development process move forward. Vote was 2-7 against - Middleton and Peroceschi in favor; Carlsen, Dahlquist, Gag, Junker, Teske, Turnquist and Wald against. Memo . To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director ~ January 6, 2005 Information from Manchester Homes Background. Over the past two years, the Planning Commission has worked on the new adopted South Boutwell Area Plan. The Plan was adopted after extensive public participation. Area traffic review was completed as a part of the expansion area traffic study and results considered in the Boutwell Plan. The traffic study indicated that there were problems with the capacity of existing roads (Boutwell/Neal, Deerpath/Brick, CR 15) and an extension south and final design for Neal Avenue needs to be decided. One of the policies in the South of Boutwell Area Plan calls for road improvements . bp.fore area development (see attached recommendation 3). The request you have before you is to proceed with annexation and concept review of this South of Boutwell Area Plan site at this time before traffic improvements are made. Since Plan adoption, the traffic diversion at Deerpath and CR 5 has been installed and plans are being prepared for Boutwell Avenue improvement. The County has entered into a process for preparing plans for CR 15 widening between TH 36 and CR 12. There are other property owners in the Boutwell South Planning Area that would like to proceed with annexation and development at this time. The Commission should take this request and other possible requests into consideration in reviewing this request. If the Commission wants to proceed with this annexation, it is suggested that a recommendation be made to the City Council explaining the Planning Commission's position as it relates to the recently approved South of Boutwell Area Plan. CPC Action on 1/10/05: 7-2 not proceed. . . ~/'vtr!/1 )(J b1.,~ /I) /7bc...~-?C ~---uV\. f i FJ y1 (uo 4) IV. Recommendations for the Boutwell South Planning Area A. land Use Recommendation 1: Figure 2 identifies proposed land uses for the Boutwell South Area. Land use for the eastern portion of the planning area is designated urban low-density single family (3 DU's per net developable a cre) 1. Most of the existing Rural Residential land use areas in the western half of the Area are maintained in rural residential use, with densities of one unit per 2.5 acres. Two areas, corner of County 15 and County 12, and County 15 and Boutwell Avenue are designated Low Density Single Family. Recommendation 2: Development proposals for the area should be in the form of Planned Unit Developments to provide flexibility in project design and design review. . The areas identified for Low-density Single Family land use will extend existing land uses from the City Limits to Long Lake Creek that bisects the planning area from north to south. The creek corridor will provide a transition between -new land uses and the existing larger-lot areas to the west. While the - proposed land use designation is a higher density than the existing Rural Residential land uses, it is a relatively low urban density and should be compatible with existing uses to the west of the creek. The new low-density single-family areas should also be compatible with existing urban developed areas to the east. Two areas identified for Low-density Single Family are located at the western corners of the planning area. These areas are adjacent to CR 15 at CR 12 and Boutwell Road. The two sites are adjacent Setters Glen and Liberty commercial. The designation of the land uses will allow for a range-of , . housing types and help the City to meet its housing goals. . . Low- density Single Family development may include either clustered attached and single lot detached single-family housing. The proposed densities allows for "clustering" of units on sites to protect natural resources. . 1 Net developable land equals total acreage minus roads, wetlands and steeply sloped area City of Stillwater-Boutwell South Area Plan 9 ?rfJl!NCJfpsllc.c1(JfO:MPS and CLJlSSIC JfOc:MCE (fYESICjW . We are local builders asking the City of Stillwater to grant our request for annexation. We are looking to develop and build approx. 28 single family homes on the property located on the north east comer of County Road 12 and County Road 15 in the Boutwell South Area.. We are aware the Planning Commission and Council recently made decisions on the Boutwell South Area plan. These decisions were made after years of intense discussion. The conclusion was to postpone any development in this area until traffic plans can be laid out to handle the proposed increased traffic concerns for this area. In the study there were many questions regarding the Neal Avenue extension. First, Extending Neal Avenue South of Boutwell to County road 12 brought many residents out to oppose such an idea. The neighborhood felt the increased traffic would burden what they felt an already over crowded system. Boutwell Avenue. was the second problem area in this study. Its site lines are not adequate; the road widths do not appear to be sufficient to handle the amount of traffic, the speed of the traffic and the need for some type of pedestrian trail. For these reasons, the Commission and the Council voted to postpone any development in the Boutwell South Area at this time. We feel our property is unique to the Boutwell South Area. This property is on an island . in Boutwell South. A commercial complex is directly to the south, 2 1'2 acre home sites sit directly to the east. A church and cemetery are to the north. Our frontage would be on two of the City's major arterial roads, County Road 15 and County Road 12. Our one access to the site would come off County Road 12, directly across from the Liberty/Rutherford entrance. In the study completed by the City, it was apparent that ideal traffic flow would push traffic to these major arterial roads; this site accomplishes that goal simply by its location. We will not increase traffic onto Boutwell Avenue. nor do we affect the Neal Avenue. Extension. We have included a traffic study, which was completed specifically for this project. Using traffic principals, it was determined that this property would have a negligible effect on traffic levels on Northland, Maryknoll, Deer Path and Brick Street, all areas that will see significant impacts with development to the east and north. As local builders, we are asking you to consider a request for annexation and subdivision approval. We do not see this action setting a precedent for future development in the Boutwell Area. This property is an Island in the Boutwell South Area, a unique property. The major traffic concerns addressed in the Boutwell South Area Plan are not affected by this property as they are farther east, utilities are available and the proposed plan compliments the existing development to the south. We would propose the following improvements in the development; boulevard trees, . native plantings in all cul-de-sacs, special plantings in the entrance median and boulevard, a park with a tot's lot and playground equipment. In addition, we would like 1 . to construct a path and boardwalk with educational narratives describing the preservation of wetlands and their importance in our communities. Our vision is to carry the Liberty theme north into this project. We would use a local architect to draft all of the homes in this subdivision. We feel this would give us some uniformity in the project, while allowing each homeowner to express their individuality. Front porches, shed dormers, unique craftsman detailing. Superior materials and craftsmanship inside and out. All of these ideas would be incorporated into the construction of each home. We feel that as the developer and builder we are able to pay close attention to all of the details from start to fmish. We would control all aspects of the project. If something is not being completed as planed, we are able to identify the problem and correct any deficiencies immediately; we would be involved in this project until the last house is built. As local business men we have a vested interest in creating, implementing and developing a project we can all be proud of. We thank you in advance for your time and look forward to discussing this issue with you on Monday evening. . Respectfully, ~- ~ /~ __-- " n- (~~.~ ~---.-J , " Greg Johnson \ President . 2 >1 J ",," 7_'-7 --,~~~r:~ SEH . October 4,2004 RE: Stillwater Development, LLC Stillwater Bays Traffic Study SEH No. A-STIDY0501.00 14.00 Mr. Greg Johnson Chief Manager Stillwater Development, LLC 12415 55th Street North Lake Elmo, MN 55042 Dear Mr. Johnson: This letter contains the documentation and findings for our traffic study of the proposed Stillwater Bays development in the City of Stillwater. The proposed 33-unit, residential development is on a 14-acre site located in the northeast quadrant of the CSAH 12 (75111 Street)/CSAH 15 (Manning Avenue) intersection. The traffic study includes a determination of the amount of traffic expected to be generated by the proposed development, the distribution of the site-generated traffic to the nearby roadways, and a review of the proposed access to the development. . Trip Generation and Distribution The development site plan for Stillwater Bays indicates that 33 single-family detached homes are proposed for the site. Estimated weekday average daily traffic (ADT) and AM and PM peak hour volumes generated by the proposed development are shown in the following table. Trip Generation for Stillwater Bays Development I Weekday Average Daily Traffic 316 vehicles/day I AM Peak Hour Traffic Volume 25 vehicles/hour (6 entering/19 exiting) I PM Peak Hour Traffic Volume 34 vehicles/hour (22 entering/12 exiting) Trip generation rates were derived from Trip Generation, 7111 Edition, Institute of Transportation Engineers, 2003. The amount of traffic expected to be generated by the proposed development is relatively small and will not have any noticeable impact on traffic operations at nearby intersections. Therefore, no formal traffic operations analysis was performed for nearby intersections. The proposed development will be served by a single access point on CSAH 12 (75111 Street), opposite Rutherford Road. In discussions with the City staff, it was indicated that there is a concern about how traffic from the proposed development will be distributed to intersections along CSAH 12, especially the intersections at Brick Street, Deer Path, Maryknoll Drive, and Northland Avenue. Using information from the draft Boutwell Area TransDOl"tation Studv, dated November 12, 2003, the directional distribution of site-generated traffic from the proposed development was estimated for six key intersections along CSAH 12, and the assumed directional distribution for site-generated traffic is shown in Figure 1 (see attachment). Note that, for the study, no traffic from the proposed development was assumed to use to Rutherford Road. Though some traffic from the proposed development will probably use Rutherford . Short Elliott Hendrkksvn lnc., 3"535 V:.ldna!s C'2:'t.'~r Dd'/e. 5~_ ?~l:JL f'!;-.i .~5l10-.s196 SEH i~ In 2CjI.l:11 opportllnitl Ernpioyer I wwv'l.sehinc.com 1 65!.490.2CGC .3(;G.J2S_2.0~5 1 651.490.2;SG fJ._'<: Mr. Greg Johnson October 4, 2004 Page 2 . Road, this assumption was made to provide a more conservative estimate (higher estimate) of the site- generated traffic that would use CSAH 12, as well as other roadways, The assumed directional distribution percentages were applied to the estimated site-generated traffic volumes for the proposed development. The resulting site-generated ADT data is shown in Figure 2 (see attachment). Note that, on Figure 2, we have also shown 2003 ADT for the roadway segments in the study area; the 2003 ADT data is from the draft Boutwell Area Transportation Studv. The AM and PM peak hour site-generated traffic distribution for the study area is shown in Figure 3 (see attachment). As indicated in Figure 2, the site-generated ADT added to each roadway segment is expected to be very small compared to the existing ADT for the segment, in the range of 0.5% to 2.3%. Similarly, Figure 3 indicates the site-generated traffic for the AM and PM peak hours \vill add very little to existing traffic at the intersections in the study area; in general, only a few vehicles are expected to be added to any particular movement at an intersection. . Access Review Only one access point is proposed from the development onto the existing roadway system. This access point will be located on CSAH 12, approximately 980 feet east of CSAH 15 (Manning A venue), and will be aligned with Rutherford Road to the south. CSAH 12 near this access point has a posted 55 mph speed limit. There is a separate right turn lane and left turn lane on CSAH 12 for the Rutherford Road intersection, and other nearby intersections along CSAH 12 have turn lanes/bypass lanes on CSAH 12 at the intersections. Sight distance at the proposed access point onto CSAH 12 was checked in the field. Sight distance at the access point was found to be adequate to both the east and west along CSAH 12. Vehicles entering CSAH 12 from the access point should be able to see approaching vehicles on CSAH 12 for at least 13 seconds or more for both directions. Ten seconds of sight distance is considered adequate. Though turning volumes on CSAH 12 at the access point are expected to be small, CSAH 12 is a high speed roadway, and there is a safety concern for having traffic making turning movements, especially the left turn movement, from the through lanes on CSAH 12. To address this concern, it is recommended a separate right turn lane and left turn lane be provided on CSAH 12 for the access point. It appears there is adequate width on CSAH 12 to provide these turn lanes by simply re-striping the pavement markings on the road. Providing these turn lanes will also be consistent with the current practice at other nearby intersections along CSAH 12. The City has indicated they may want to connect the roadway system for the proposed development to the roadway system for future developments east and north of the Stillwater Bays development. The proposed site plan provides sufficient open area to allow for these potential future roadway connections. Findings and Recommendations Based on the foregoing information, the following findings and recommendations are offered: 1. The proposed development is expected to generate a small amount of traffic (ADT of 316, AM peak hour volume of 25, and PM peak hour volume of 34) and will not significantly impact traffic . operations along nearby roadways or at nearby intersections. Mr. Greg Johnson October 4, 2004 Page 3 2. The proposed development is expected to add less than 30 vehicles per day to roadways such as Northland A venue, Maryknoll Drive. Deer Path, and Brick Street. 3. The one access point proposed for the development should operate adequately as long as a separate right turn lane and left tum lane are provided on CSAH 12 at the access point. If you have any questions concerning this study, please call me at 65 \.765.2985. Sincerely, SHORT ELLIOTT HENDRICKSON INe. ~~ George Calebaugh, PE, PTOE Senior Transportation Engineer tlo Attachments c: Tom Sohrweide, SEH w: \pt\...tid \1\050 I OO\n:p..ms&spci:s\r\jl lhnson \tr _'1't 1 OO-lO-l. JIll,; . . . . CSAH 12 75th Street ~ SEH -' ~ -<. -' 10% I.{) .- :r: <( (j) u 1\ ~ o \,N 1\ ~ o \1 N Q) ::l C Q) > <( Ol C C C o ~ 0i11wa~ ~aYs s~ -' ~ '- ;.c FILE NO. A-STIDV0501.00 DATE: 10/04/04 50% -0 o o 0:: -0 L o '+- L (l) .c -+-' ::l 0:: 1\ ~ o o \, .- 50% -' ~ " /- ^ ~ o \1 . XX% - Percentage of Total Site-Generated Traffic 48% 46% -' ~ -<. -' ~ ~ ~ 1\ ~ N \1 1\ ~ N \1 (l) ::l C (l) > <( (l) > .;: o ..c -+-' o Q.. -0 C o .c -+-' L o Z o c ~ L o ~ L (l) (l) o 38% ~ , .;- -+-' Q) Q) L -+-' (j) .::<:. () 'C OJ . N (not to scale) 35% ( ~ 1\ ~ n \1 Directional Distribution is Based on Information Form the Draft "Boutwell Area Transportation Study", Dated 11/12/2003 Directional Distribution of Site-Generated Traffic Stillwater Bays Traffic Study STILLWATER, MINNESOTA 1 \ ~ CX) \1 Figure No.1 L() ,..... I <( (f) U .......... I") CD '-" a a I' a CSAH 12 5,800 (32) 75th Street .......... I") CD '-" a a Q) L() ::l 0 C ,..... Q) > <( en c c c o ~ ~ SEH . XXXX- 2003 ADT From Draft" Boutwell Area Transportation Study" N Dated 11/12/2003 (XXX) - Site-Generated ADT Added to Roadway Segment from 0Sti"water Bays Development Stillwater Bays Site .......... CD (not to scale) ,..... I") '-" 6,800 (158) a 6,800 (158) 6,800 (151) 6,800 (144) .......... .......... I' I' '-" '-" a a ..q- I"- Q) a I"- -0 ::l ,..... 0 c Q) 0 Q) > > 0::: <( '1: .I: 0 ....., -0 -0 0 ~ CL .2 c 0 ~ 0 c ~ Q) ..c -5., Q) ..c ....., OJ -+oJ ~ ~ 0 ::l 0 0 0::: Z ~ 6,800 (118) .......... CD N '-" a a ..q- 1")- ... ....., Q) Q) ~ ....., (f) ~ u ~ en Existing (2003) and Site-Generated Average Daily Traffic (ADT) Volumes Stillwater Bays Traffic Study STILLWATER, MINNESOTA . FILE NO. A-STIDV0501.00 DATE: 10/04/04 6,800 (108) .......... a ,..... '-" a en Figure No.2 - . CSAH 12 75th Street Jt. SEH L{) .- J: <{ (f) u ~ L 4 (2) "-" ~ 1 (1) L r 4 (3) 1 (2)-7 r ,--... L() "-" .- Q) ::l e Q) > <{ CJ'l e e e o 2 FILE NO. A-STIDV0501.00 DATE: 10/04/04 ,--... ,--... tOtO "-" "-" O'lO .- ~ 4L3(11) I 3(11)-1' 10(5)-7 o (1) ~ . xx - AM Peak Hour Site-Generated Volume (XX)- PM Peak Hour Site-Generated Volume ~ 3 (1 0) ~ 3 (9) ~ 9 (5) -7 ~ S 1 (0) t S ~ 2 (8) ~ 2 (7) - , 8(4)-7 ~ 7(4)-7 ~ 1 (1) { S 1 (0) t S Q) 0 0 0 -0 ::l 0 e Q) 0 Q) > > +oJ 0::: <{ 'C ..c Q) 0 +oJ Q) -0 -0 0 l- I- 0.. +oJ 0 e (f) 4- 0 0 l- e I.- Q) ..c .::s:. Q) .::s:. ..c +oJ >. Q) u +oJ l- I- 0 I- :J 0 0 m ~ z 2 AM and PM Peak Hour Site-Generated Traffic Volume Distribution Stillwater Bays Traffic Study STillWATER, MINNESOTA . N (not to scale) Figure No.3 . . . RU'j HERFORD POIN'j SKETCH PLAN ~ ) ~ :! I .l! j ~ j f\ u - \ -....-- " ~ ~ I ~ . M.p No. W-'72D Folz, Freeman, Erickson, Inc. LAND PLANNING . SURVEYING . ENGINEERING lIJJw+. 5620 ME,\lORIAL AVENUE NORlH STIllWATER, MINNESOTA 55082 Phone (651) 439-8833 Fax (651) 430.9331 . PROJECT DEVELOPERS ~/':\. ~.,-~~y-, \.\ . ~ . \,--'" .~.aj.j(r --> '- ME DESIGN ...~...'.:'~ ~. ..~ '. - . .\.... . .. - M'c ~ N W+E 5 ; ~ 2$ so 100 ORIGINAl. SCAlE: 1 IN - 50 FT . . MANCHESTER HOMES - RUTIlERFORD POINT. STILL WATER. MN - Ol104.U5 SHEET I OF I SHEETS .. . . .... · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director February 9, 2005 Trail Plan Update rv- Background. Last March, the City Council reviewed progress on the City Trail Plan improvements. The plan was referred back to the Parks Board and Planning Commission for study, update and recommendation on additional trails. The Planning Commission, Parks Board and Joint Board reviewed the trail system and recommended adding some trail segments to the trail system mainly in the expansion area. The new trails will be considered when new private development or public road or other utility improvement projects occur. . Priority Trails 1. Olive Street (CR 5), Fairmeadows to Deerpath 2. Amundson Drive, Old Stonebridge Trail to McKusick 3. Neal Avenue, Boutwell to TH 96 4. Boutwell Trail, CR 12 to CR 15 5. Long Lake Trail, CR 12 to Boutwell and Boutwell to Creekside Crossing The priority trails will be included in City Capital Improvement Projects as they occur on the related street segment. Recommendation: Approval of additions to trail plan and revised priority trail list. New Trail Segments. New trail segments are shown on the attached map and are listed below will be added to the trail plan. 1. TH 96 from CR 15 to CR 5 2. Twin Lakes Trail around South Twin Lake and connecting to the Brown's Creek Trail 3. McKusick Road Trail from Neal Avenue to CR 15 4. Neal Avenue extension from Boutwell to CR 12 5. 72nd Street from Melville Court to Northland 6. Curve Crest extension from Curve Crest to 62nd Street North 7. North Main Street Trail from Elm to Harriet Street. . 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Ct,' ~\ Q~ ~ """~ 7,'10. <ii/eRE Q' AIo6~"'1i:~'" ~:n ~ f>Jf~ ~~I' IN MOQl:l:[ ST .) \\APlE II: c:.T '" Z 4 ~ ST Z ~ (5)U ~ x ~)~ :ll ~ a ~ ~ ~ ~ "'~~, ~~~ ........ C>1>Jb1(~ 0 ~~ o~~ )i W .....lll(INS ~ A.SP EN STVi ~ fA.Cl ( LA ~ ;:, 0 ~ :fcE TIy tQ c. '$ w ~E,," < " SI 7 ST w ...Ir (ORY S' I. r I CMU RO~ i..l Sf W fINDER SONi ~ ~ ~ ~ a '$ '" '" Ii ~ < '" . \ I .., r DRIVING 1- / SU~RY \.N TROllER , t' C?I1; I "acg.JOl ~ og C." ~ORLE ANS ,." ~4 ~ ~ ~ z ~ a "' I!! ;t ~ ~ $11 ~ '" o ~ z .__ ;w.Q\.- ~,_ _ ,,~h l"l-l.U'." ',......1; ORlEAI<IS TO\'V[~ OR w o Q' '" t...n:RETT oq ~ '" ~ ~BO~. ~ ~ q.('t Cr f ~\~1 o~ ~~,s>. S..;F..llON f\f' ..' 0 I- I..OJ ... IoU ~ V1CTQ,RIA ~g~g~ CT ~ a wa z ~ 6 i; 7 i .... ." 'l'z ~ENI~ Cl z ~ N ,,- o z El.o\.fSr I ST ~T ~ ~ ~ ON UPPER ~@ ~I o. ~_~':4_ \ ( i, \ 01 ~~~~t~ / 'I 11/.'1' II I I ' I "'11", 1'1 TRAIL IMPROVMENT MAP EXISTING TRAILS 2001-2003 TRAIL IMPROVEMENT 2005-2009 FUTURE IMPROVEMEI 2004 IMPROVEMENTS CONCRETE SIDEWALKS - SCHOOLS NS'w-TMI'-":1 N I <~> W -~ -~J~- E 41_ hl\ \.....~ I 1000 S 1000 Feet o - ~S' r' (' r o / + /i>/ of. Z EiT..1 ~ ST N 60" SI ~ ~ "'. N 0 ) . -- ~- -= _In) ~ 'orestry Program Final Report 2004 2/2/05 From: Katharine D. Wid in, Ph.D., Forestry Consultant }l:valuation of Trees on Public Pro!lertv At the request of City Staff (Comm. Devel., Engineering/Public Works or Parks), I visited sites within the City to evaluate the health of trees and make recommendations regarding their care. The trees examined included boulevard trees, park trees and trees elsewhere on lands owned by the City. I also, upon request, inspected boulevard trees, informal trail areas on public property behind residential areas and the Liberty/Legends trail for potential risk trees. Meetings, telephone discussions and memos regarding these issues. (17 hours) Forestrv "Hot-Line" I returned telephone calls from City residents and made site visits to look at trees and shrubs and recommend management for tree planting, pruning, removal, and insect, disease and cultural problems. In 2004 I returned 188 phone calls and made 134 site visits to residents (compared to 108 phone contacts and 77 site visits in 2003). Calls were in regard to tree insects, diseases, cultural problems, tree protection, tree and shrub i.d., and tree care. This is a very positive part of the program and a service valued by residents. (38 hours) Buckthorn Mana~ement The video on buckthorn management (Stillwater Scene) which was recorded in 2003, was aired on the local cable access channel in fall of 2004. I worked with Friends of Stillwater Parks to hold a workshop on buckthorn management outside at City . in October of 2004. hours) ~tonebridl:e School Forest & Rutherford School I made site visits to Stonebridge and Rutherford Schools and made recommendations for plantings and maintenance. (3.5 hours) Public InfOl"mation Articles and Website I wrote articles on tree management subjects for several issues of the City Newsletter (buckthorn, landscaping for wildlife, Dutch elm disease, oak wilt, risk trees, apple scab and anthracnose, mite galls, tree pruning and tree planting I also sent webmaster information on tree-related issues for website (4.5 hours) Oak Wilt and Dutch Elm Disease This work included preparation of oak wilt map for DNR, oak wilt survey and work with property owners on oak wilt diagnosis and management. For Dutch elm disease I visited properties upon request and offered management information. In March, I completed annual tree inspector certification training. (10 hours) Tree Protection Site review of building placement, tree location, protection and identification of potential risk trees on wooded lots in the Liberty/Legends developments (Senn & Youngdahl). (2.0 hours - paid for by builder) Site review for several projects (residential remodeling or in-fill construction regarding tree care and protection during construction. Meetings and memos regarding these projects. (2.0 hours) Tree cutting along bluff south of downtown - email, telephone, meetings, site visits re: situation. (3.0 hours) Other tree protection situations (1.0 hr.) .tal Hours for 2004 = 82.5 + 2.0(Builder) = 84.5 hours - WASHINGTON COUNTY RECEIVES GRANT FOR DRIVER FEEDBACK SIGN" The Board accepted a grant from the National Transportation Safety Initiatives Grant Program for a driver feedback sign, valued at approximately $5,500. Driver feedback signs register the speed of an approaching vehicle and provide drivers with instant feedback on how fast they are driving. The grant accepted at today's meeting will allow the county to place a driver feedback sign in Stillwater on County State Aid Highway (CSAH) 12 near Brick Street. The speed limit at this location changes from 50 miles per hour to 30 miles per hour. The sign will be installed no later than April 2005. Washington County - as well as Dakota and Ramsey counties - is studying the effectiveness of driver feedback signs as part of a commitment to use new and innovative ideas for improving safety on county highways. Washington County has already purchased and installed three driver feedback signs in Hugo, Newport, and Lakeland. These installations, as well as the Stillwater location, will be studied for one year to determine their effectiveness and drivers' reactions to them. The National Transportation Safety Initiatives Grant Program promotes safety initiatives in local communities. Grants help fund projects designed to improve specific traffic and pedestrian safety problems and foster overall safety improvements within a county or municipality. The program is co-sponsored by the Traffic Safety Systems Division of the 3M Company and the National Association of County Engineers (NACE) Media-only contact: Wayne Sandberg, Transportation Engineer, Department of Transportation and Physical Development, (651) 430-4339. FYI ~ . . . ~ . . . STILLWA TEJZ fU5L1C L15RARY 22) N. fourth5t.) Stillwater MN 55082-+806 651.+)9.1675 FAX 651.+)9.0012 Board of Trustees Meeting Agenda Tuesday, February 8, 2005, 7:00 P.M. I, Call to Order & Introductions 2. Adoption of the Agenda 3. Communications and Public Commentary 4, Consent Calendar A. Adoption of Minutes+ B, Payment of Bills C. Monthly Activity Report* D, Other Activity Reports* E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report+ H. Policy Review- No policy this month A+ I A 5, Building Expansion A. Design Progress B. Request for Proposals - Process and Schedule I D+ 6. Fundraising Campaign A. Campaign Events B. Report of Other Progress to Date C. Board Fundraising Targets & Pledges D. Library Foundation Board of Directors I I I D 7. Parking Agreement with Ascension Church A+ 8, Projected Operational Costs Report D+ 9, Orientation of New City Council Members D 10, 2004 Budget Resolution D+ 11. 2005 Budget Impacts of Computer Maintenance D* 12. Union Negotiations - ***Closed Discussion *** D 13. Other 14. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M. on Monday, February 7, 2005. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed ~ Agenda Item 4.A. STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER, MN 55082-4806 651 439-1675 FAX 651 439-0012 . Board of Trustees Meeting Minutes Tuesday, January 11,2005 Present: Bill Fredell, Bill Hickey, Dick Huelsmann, Ruth Ranum, ML Rice, Brian Simonet, Andrea Tipple, Absent: Mary Weber Staff Present: Lynne Bertalmio, Carolyn Blocher I, Call to Order President Hickey called the meeting to order at 7:00 pm. 2, Adoption of the Agenda Adopted with a motion by Rice and a second by Fredell. 3. Communications and Public Commentary Several suggestions from the suggestion box. 4, Consent Calendar The Consent Calendar was approved with a motion by Fredell and second by Rice including payment of bills in the amount of$39,303.91 for 2004 and a $10,171.84 for 2005. The motion passed, . 5. Building Expansion A. Design Progress Short discussion. A meeting of the Design Committee was set up. B. Request for Qualifications The tentative RFQs are due back January 14. The Design Committee will convene for shortlisting, The Request for Proposals (RFP) will be sent on January 21 S\ due back February 16th. The goal is to name a Construction Manager at Risk at the March meeting. 6. Fundraising Campaign A. Campaign Events Midnight in the Stacks had more attendees than 2003. An information booth will be set up at Cub Foods in January or February, The outdoor "bookshelf' sign calculating contributions is ready to go. B. Report of Other Progress to Date A press conference was held on Tuesday, January 4th. C. Pursuing Board Fundraising Targets Reminder to the Board to continue to pursue the contacts that have been identified especially since the pledges will be matched. D. Creation of a Library Foundation The activity of recruiting potential foundation board members is in process. 7. Parking Agreement with Ascension Church A meeting will be set up with the Senior Warden and the Library Board President. 8. Projected Operational Costs Task Force Pending. . 9, Board Vacancy A committee of Trustees will interview candidates and make recommendations to the City Council. . . . Library board minutes 1/11/05 page 2 10. Reclassification of Library Associate Position Moved by Huelsmann, seconded by Fredell to increase a current Library Associate position from 22 hours/week to 28 hours /week and to reclassify this position as a Librarian I position, Passed, 11. Ratification of 2005 Wages Moved by Huelsmann, seconded by Ranum to approve the wage schedule as presented based on the understanding that this is included in the budget. 12. Ratification of 2005 Insurance Contributions Moved by Rice and seconded by Tipple to approve the 2005 insurance contributions. Motion passed. 13. Other Union Negotiations Bertalmio reported that the union contract expired on December 31 st. A request to begin negotiations was received. A committee was chosen to meet with union representatives, 14. Adjournment The meeting adjourned at 8:30 p.m. Stillwater F ublic Ubrar-~ 223 N. Fourth St. Stillwater MN 55082 55082 www.5tillwaterlib ra r~.org ANNUAL MEETING AGENDA February 8, 2005 I. Call to Order II. Adoption of the Agenda III. Adoption of the Minutes of the 2004 Annual Meeting IV. Election of Officers 2005-2006 V. Review of 2004 VI. 2005 Committee Assignments VII. Adjournment . A+ A+ A 1+ D . . . . . Agenda Item III. STILLW ATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 651.439,1675 Annual Meeting Minutes Tuesday, February 17, 2004 Trustees Present: Bill Fredell, Bill Hickey, Dick Huelsmann, Victor Myers, Brian Simonet, Andrea Tipple Trustees Absent: Jessica Pack, Mary Lou Rice Staff Present: Lynne Bertalmio, Carolyn Blocher IV. V. VI. I. II. Call to Order President Hickey called the meeting to order at 8:30 P,M, Adoption of the Agenda The agenda was adopted with a motion by Trustee Huelsmann and a second by Trustee Tipple, Adoption of the Minutes of the 2003 Annual Meeting The 2003 annual meeting minutes were adopted with a motion by Trustee Huelsmann and a second by Trustee Myers. Review of 2003 The Board reviewed accomplishments and activities during 2003 and discussed highlights of the year and upcoming tasks. 2004 Committee and Other Assignments The Board continued the 2003 committee assignments into 2004, and will assess committee rosters when the new trustee is appointed. Adjournment The 2004 annual meeting adjourned at 8:40 P.M, III. Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, February 03, 2005 11 :38 AM Pat Raddatz Washington County Board Agenda - 2/8/05 . ** PRIVATE ** Washington County Board of Commissioners 14949 62nd Street North Stillwatert MN 55082 Washington County Board Agenda February 8t 2005 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundantt repetitivet overly argumentative, or if it is not relevant to an iSSU. that is part of Washington County's responsibilities. The chair may also limit the numb of individual presentations to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Transportation and Physical Development A. Driver Feedback Sign Grant * Wayne Sandbergt Transportation Engineer B. Radio Drive Cooperative Agreement * Don Theisent County Engineer 5. 9:30 - Public Health and Environment * Cindy Weckwertht Program Manager Information Only * Groundwater Plan 2005 Work Plan 6. 9:55 - General Administration * Jim Schug, County Administrator Legislative Update 7. 10:05 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and informationt or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence . 9. 10:25 - Adjourn 10. 10:30 to 10:50 - Board Workshop with Public Health and Environment 1 Staffing Needs for Groundwater/Surface Water Responsibilities ************************************************************************ Meeting Notices .FebrUary 8 - Brown's Creek Watershed District Interview 11:00 a.m., Washington County Government Center February 8 - 1:00 - Interview Architects for North and South Service Centers 1:00 p.m., Washington County Government Center February 8 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center February 9 - Metropolitan 911 Board 10:30 a.m., 2099 University Avenue W. * St. Paul February 9 * MELSA 12:00 p.m., 1619 Dayton Avenue * St. Paul February 9 * MICA 2:00 p.m., 161 St. Anthony Avenue * St. Paul February 9 - Rush Line Corridor Task Force 3:30 p.m., 4701 Highway 61 * White Bear Lake February 10 - Community Services Advisory Committee 7:30 a.m., Washington County Government Center ************************************************************************ Washington County Board of Commissioners Consent Calendar * February 8, 2005 ~onsent Calendar items are generally defined as items of routine business, not requiring ~iscussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of revisions to the Washington County Data Practices Manual, Policy 1300 and approval to appoint Susan Harris, County Attorney's Office as the Responsible Authority and Richard Hodsdon, County Attorney's Office as the Compliance Officer. B. Approval to establish reserves and designations of fund balances for the fiscal year ended December 31, 2004. Assessment, Taxpayer Services and Elections C. Approval of resolution denying the proposed contract extension between Affiliated Computer Services and Minnesota Counties Computer Cooperative. D. Approval of resolution, conveyance of tax forfeited land for an authorized public use. Community Corrections E. Approval of purchase of service agreement with Human Services, Inc. for Domestic Abuse Assessment and Treatment, the P.L.A.C.E. program in Stillwater and the Community options program. Community Services ~F. Approval of contract with East Suburban Resources to provide services for Minnesota Family Investment Program participants. training and employment G. Approval of contract with Minnesota Department of Human Services to provide Integrated 2 services Project services to certain participants in the Minnesota Family Investment Program. H. Approval of the 2005-2007 contract with Totems, Inc. to provide community based mental health services. . Financial Services I. Approval to amend Policy No. 2014, Petty Cash and Change Funds by increasing it by $20.00 to $8,100. Transportation and Physical Development J. Approval of resolution, final payment to Tower Asphalt, Inc. in the amount of $114,392.43 for the CSAH 7 reconstruction between CSAH 15 and CR 59 in May Township. K. Approval of resolution, final payment to Daffinson, Inc. in the amount of $56,525 for the crack sealing road maintenance project. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3 Diane Ward _~rom: ~ent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, February 10, 2005 12:06 PM Pat Raddatz Washington County Board Agenda - 2/15/05 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda February 15, 2005 * 9:00 a.m. 1. 9: 00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number 411Ff individual presentations to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10- Transportation and Physical Development * Jim Luger, Parks Director A. Funding and Professional Services for Restroom Facility in Lake Elmo Park Reserve B. Development and Professional Services for a Master Plan at Lake Elmo Park Reserve 5. 9:20 - Community Services * Richard Backman, Division Manager Child Protection Citizen Review Panel 6. 9:30 - Public Health and Environment * Cindy Weckwerth, Project Manager Comments to Metropolitan Council-Draft 2030 Water Resources Management Policy Plan 7. 9:40 - General Administration * Jim Schug, County Administrator Legislative Update 8. 9:50 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. . 9. Board Correspondence 10. 10:00 - Adjourn 1 11. 10:00 to 10:30 - Board Workshop with Public Health and Environment Discuss Front Step Household Hazardous Waste Collection pilot Project ************************************************************************ . Meeting Notices February 15 - Interview with Library Board Applicant 8:30 a.m., Washington County Government Center February 15 - Interviews for Construction Management 11:00 a.m., Washington County Government Center February 15 - Finance Committee 10:30 a.m., Washington County Government Center February 15 - Housing and Redevelopment Authority Board 3:30 a.m., 1584 Hadley Avenue North * Oakdale February 15 - Historic Courthouse Advisory Council 7:30 p.m., 101 West pine Street * Stillwater February 16 - Plat Commission 9:30 a.m., Washington County Government Center February 15 - Red Rock Corridor Commission 11:30 a.m., 230 E. 5th St, Room 5 * St. Paul February 16 - Metro Transportation Advisory Board 2:00 p.m., 230 East 5th St. Mears park Centre * St. Paul February 17 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive * Woodbury ************************************************************************ . Washington County Board of Commissioners Consent Calendar * February 15, 2005 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item{s} for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the January 25, February 1 and 8, 2005 Board meeting minutes. Assessment, Taxpayer Services and Elections B. Approval of 2004 assessment classification and valuation change list. Community Services C. Approval of the 2005 cooperative agreement with Community Services, Sheriff, the County Attorney and the Court Administrator to administer the Child Support Enforcement Program. D. Approval of the re-certification for Adult Rehabilitative Mental Health Services. E. Approval of the 2005-2007 contract with Bachmann & Associates for primary outpatient chemical dependency treatment for adults and adolescents. F. Approval of 2005-2006 contract with ORION ISO, Inc. for consumer directed community support services. . G. Approval to set public hearing dates and public comment period to receive comments on the Washington County 2005-2009 Consolidated Plan and the 2005 Annual Action Plan for the 2 CDBG and HOME Investment Partnership Programs for March 10, 2005 for the Dakota County Consortium and April 26, 2005 for the Washington County Board of Commissioners. The public comment period is to be March 8, 2005 * April 26, 2005. ~UbliC Health and Environment H. Approval for the Department of Public Health and Environment to hire 1.0 FTE Senior Environmental Specialist position to support water program activities. Sheriff's Office I. Approval to accept a donation from the South Washington County Education Foundation for the purchase, training and care of a narcotics detection dog. J. Approval to accept a donation from the 3M Foundation as part of their 3M Volunteer Match Program. Transportation and Physical Development K. Approval of resolution and ordinance amending the Washington County Comprehensive Plan and Washington County Development Code. L. Approval of resolution, award of bid for completion of aerial photography and land mapping within Washington County to Horizons, Inc. lowest responsible bidder, in the amount of $48,080, conditioned upon the execution of a contract as approved by law. M. Approval of resolution, bid award for replacement and repairs to windows at the Historic Courthouse to Parkos Construction, lowest responsible bidder, in the amount of $47,600, conditioned upon the execution of a contract as required by law. N. Approval of supplemental Agreement No.6 with TKDA, Inc. for the environmental and design services for reconstruction of Anoka CSAH 14 and Washington County CSAH 8 for a cost not to exceed $135,038. 4Ito. Approval and execution of a contract with George Siegfried Construction to remodel specified shower stalls and sinks in cells located at the county Law Enforcement Center. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 3