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Home My WebLink About2004-12-07 CC Packet . REGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-30 Council Chambers, 216 North Fourth Street December 7, 2004 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA OPEN FORUM The Open Forum is a portion of t the meeting agenda. The Cou to staff regarding investigation 5. 6. 7. City Attorney 8. Finance Director 9. City Administrator CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Lumberjack Days and audit of Lumberjack Days Assoc. 2. Discussion on Armory Reuse Study 3. Discussion on 2005 budget STAFF REPORTS 1.Police Chief 3. City Clerk 2.Fire Chief 4. Director of Admin. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of November 9,2 egular and recessed minutes, November 16, ~004 regular meeting minutes and November 30, 2004 spe meeting minutes ~ETITIONS, INDIVIDUALS, DELEGATIONS NDATIONS 1. Signage Request for North Main - Di 2. Downtown Banners on light poles ting to address Council on subjects which are not a part of ction or reply at the time of the statement or may give direction rns expressed. CONSENT AGENDA* 1. Resolution 2004-23 2. Resolution 200 3. Resolution 20 4. Resolution 5. Resolutio 6. Resoluti 7. Resol pubr 8. Requ purchase a 3-year license agreement for Surf Control Web and Email filter - MIS 9. Approva anner installation - Valley Chamber Chorale - April 8 - May 1, 2005 10. Resolution 004-243, Adopting Delinquent Garbage Bill Charges Local Improvement No. 00002 11. Resolution 2004-244, accepting work and ordering final payment for Industrial Park Lighting Project (Project 2000-13) . 12. Resolution 2004-245, Approving Memorandum of Understanding Between the City of Stillwater and Local 517 Council No.5 of the AFSCME, AFL-CIO c payment of bills roving 2005 Retainer for City Attorney ving 2005 Salary for City Administrator 9, Approving Life Insurance Rates, Effective January 1, 2005 pproval for payment of easement - North Hill Project adopting Delinquent Sewer Charges (L.1. No. 00001) , approval of maintenance agreements with Johnson Controls for City Hall and PUBLIC HEARINGS 1. Case No. SUP/04-89. This is the date and time for a public hearing to consider a request from Nat Shea, Tanek Inc., representing Hearthside Homes, for a special use permit for a restaurant with outsid.. seating (located at 135 New England Place) in the VC, Village Commercial/Planned Unit Developmen ,,' District. Notices were mailed to affected property owners and published in the Stillwater Gazette on November 26, 2004. 2. Case No. V/04-83. This is the date and time for a public hearing to consider a request from Tony Kirschbaum to construct a single family residence on a slope greater than 12 pe ith a 10 foot front yard setback (20 feet required) on an existing lot of 13,500 square feet (20, et required) located at 2015 lake Street in the RB, Two Family Residential District, Plain and the Bluffland/Shoreland District. . Notices were mailed to affected property 0 Iished in the Stillwater Gazette on November 26, 2004. 3. This is the date and time for a public hearing for Truth in Taxation. Stillwater Gazette on December 2, 2004. 1. Possible approval of resolution authorizing the call of the 0 Bonds, Series 1993c, General Obligation Capital Outlay Improvement Bonds, Series 1997b 2. Recommendation on Auditor Services (Resolution) 3. Possible approval of Liquor License Name Change - 4. Possible approval of new tobacco license - Tim' 5. Possible purchase of land for neighborhood park (Resolution) 6. Possible first reading of Ordinance amending City C relating to Dogs and Animals 7. Possible authorization for RFP for fire s elive tudy neral Obligation Capital Outlay 1997a and General Obligation UNFINISHED BUSINESS NEW BUSINESS to Whitey's (Resolution) (Resolution) Brown's Creek Nature Preserve * All items listed unde e co nt agenda are considered to be routine by the City Council and will be enacted by one m .on. ill be no separate discussion on these items unless a Council Member or citizen so reque hich event, the items will be removed from the consent agenda and considered separately. . PETITIONS, INDIVIDUALS, DELEGATION COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS NDATIONS (continued) STAFF REPORTS (continued) ADJOURNMENT . 2 . REGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-30 Council Chambers, 216 North Fourth Street December 7,2004 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Discussion on Lumberjack Days and audit of Lumberjack Days Association 2. Discussion on Armory Reuse Study 3. Discussion on 2005 budget STAFF REPORTS 1.Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin. 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of November 9,2004 regular and recessed minutes, November 16, .004 regular meeting minutes and November 30, 2004 special meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Signage Request for North Main - Diane Rollie 2. Downtown Banners on light poles downtown OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2004-236, directing payment of bills 2. Resolution 2004-237, Approving 2005 Retainer for City Attorney 3. Resolution 2004-238, Approving 2005 Salary for City Administrator 4. Resolution 2004-239, Approving Life Insurance Rates, Effective January 1, 2005 5. Resolution 2004-240, approval for payment of easement - North Hill Project 6. Resolution 2004-241, adopting Delinquent Sewer Charges (L.1. No. 00001) 7. Resolution 2004-242, approval of maintenance agreements with Johnson Controls for City Hall and Public Works 8. Request to purchase a 3-year license agreement for Surf Control Web and Email filter - MIS 9. Approval of banner installation - Valley Chamber Chorale - April 8 - May 1, 2005 10. Resolution 2004-243, Adopting Delinquent Garbage Bill Charges Local Improvement No. 00002 11. Resolution 2004-244, accepting work and ordering final payment for Industrial Park Lighting Project (Project 2000-13) . PUBLIC HEARINGS 1. Case No. SUP/04-89. This is the date and time for a public hearing to consider a request from Nat Shea, Tanek Inc., representing Hearthside Homes, for a special use permit for a restaurant with outsid., seating (located at 135 New England Place) in the VC, Village Commercial/Planned Unit Development District. Notices were mailed to affected property owners and published in the Stillwater Gazette on November 26,2004. 2. Case No. V/04-83. This is the date and time for a public hearing to consider a request from Tony Kirschbaum to construct a single family residence on a slope greater than 12 percent with a 10 foot front yard setback (20 feet required) on an existing lot of 13,500 square feet (20,00 square feet' required) located at 2015 lake Street in the RB, Two Family Residential District, Flood Plain and the Bluffland/Shoreland District. . Notices were mailed to affected property owners and published in the Stillwater Gazette on November 26, 2004. 3. This is the date and time for a public hearing for Truth in Taxation. Notice was published in the Stillwater Gazette on December 2, 2004. UNFINISHED BUSINESS NEW BUSINESS 1. Possible approval of resolution authorizing the call of the outstanding General Obligation Capital Outlay Bonds, Series 1993c, General Obligation Capital Outlay Bonds, Series 1997a and General Obligation Improvement Bonds, Series 1997b 2. Recommendation on Auditor Services (Resolution) 3. Possible approval of Liquor License Name Change - John's Bar to Whitey's (Resolution) 4. Possible approval of new tobacco license - Tim's Corner Store (Resolution) 5. Possible purchase of land for neighborhood park addition to Brown's Creek Nature Preserve (Resolution) 6. Possible first reading of Ordinance amending City Code relating to Dogs and Animals . 7. Possible authorization for RFP for fire service delivery study PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . 2 . City of Stillwater Concludes Review of Lumberjack Days Finances A committee approved by the Stillwater City Council has recently concluded that Stillwater's Lumberjack Days Festival is a break even event from a cash in and cash out reVIew. The committee, comprised of City Council Members Gary Kriesel and David Junker, City Attorney David Magnuson and City Administrator Larry Hansen, also concluded that from a financial point of view, this finding is consistent with the underlying goal of Lumberjack Days to be a free festival, especially the music and fireworks, without a ticket purchase, cover charge or entry fee. . After Lumberjack Days 2004, the City Council appointed the committee to review the financial activities of the event. Although the event is promoted and managed by private interests, the event is allowed to use Lowell Park. The City, therefore, is entitled to inquire into private affairs. However, much of the information that the City is allowed to review in confidence is protected by State Data Privacy regulations and may not be made public. The private entities, in this instance, have consented to the release of this information. The findings revealed that Lumberjack Days is actually two corporations that are separate but closely related: Lumberjack Days Festival Association, Inc., a Minnesota non-profit corporation, and St. Croix Events, Inc., a Minnesota corporation. The two corporations divide responsibility for the event according to a written operating agreement that was reviewed by the committee. The committee also reviewed financial data, including income tax returns for both entities in order to determine total revenue for Lumberjack Days from all sources. . Sources of combined revenue were sponsorships, grants, merchandise sales, beer and pop sales concession fees, carnival fees, merchant vendor fees and royalty fees. On the expense side, the committee reviewed similar data to determine the total expenses for Lumberjack Days from all sources. Items of expense were entertainment and appearance fees, fireworks, sales commission, office expenses, including support personnel, rent and equipment leases, cost of goods, advertising, postage, telephone, printing and bank debt retirement payments. For the years 2001,2002,2003, the following was revealed: Revenues Expenses Net Operations (loss) 2001 575,325 580,020 -4,695 2003 680,366 692,932 -12,566 2002 539,955 629,240 -89,285 The committee did not study the value of city "in kind" contributions to the festival, such as use of City parks, The value of capital improvements made to Lowell Park by Lumberjack Days, nor did the committee review the future of Lumberjack Days, the , nature of entertainment, the content of the event, or the size and scope of next year's celebration. Those matters will be the subject of further public review. ### . . . . . . 1.,IJ)IIII~lltJil(~K l)llYS 1~I~S'rI'Till" llSS()(~Iil'rI()N, IN(~. December 6, 2004 To: Mayor Jay Kimble Councilman Wally Milbnindt Councilman Gary Kriesel Councilman John Rheinberger Councilman Dave Junker City Attorney Dave Magnuson City Administrator Larry Hansen From: Dave Eckberg, Coordinator ~ RE: Lumberjack Days Board Appointments, Advisory Committee Ideas, etc. First of all I am pleased to report that two members have been added to the Lumberjack Days Festival, Association, Inc. Board of Directors. Chuck Dougherty, President of the Greater Stillwater Area Chamber of Commerce and Roberta" Birdie" Opheim, Stillwater resident and former Stillwater City Council member have agreed to serve three year terms. Here are some ideas on structuring the Lumberjack Days advisory board. The by laws of the Lumberjack Days Festival Association provide for the establishment of an advisory board. The advisory board then reports to the Lumberjack Days Festival Association board. In my opinion members could come from various entities that are involved or are impacted by the celebration. I have listed below some of the potential entities who would appoint a member to the Lumberjack Days Advisory Board. A member of the Stillwater City Council appointed by the Council. A member of the Stillwater Parks Board appointed by the Parks Board. A member of the Stillwater Chamber of Commerce appointed by the Chamber board. A representative from the Washington County Historical Society appointed by the Historical Society board. P.O. Box 21 . Stillwater, MN 55082 . Phone 651/430-2306 . Fax 651/430-0553 www.lumberjackdays.com . . . A representative from the Downtown Historic District appointed by the Downtown Historic District board. Two at large members, residents of the City of Stillwater, one appointed by the Lumberjack Days Festival Board of Directors and one appointed by the Stillwater City Council. A representative of the non 'profit entities who benefit from Lumberjack Days appointed by the Lumberjack Days board. A member of the Lumberjack Days Festival Association Board of Directors as appointed by the LID Board. A representative from St. Croix Events, the celebration production company, appointed by SCE. The Advisory Board would report to the Lumberjack Days Festival Association Board Directors. Its function will be to keep open lines of communications to the entities that each member represents and to act as a conduit for ideas, concerns and complaints about Lumberjack Days. This will provide the public with an identifiable way to have input in Lumberjack Days. It would serve to help guide and shape Lumberjack Days in a general sense. As set forth in the LID by laws the Lumberjack Days Board of Directors would retain authority in all Lumberjack Days operating decisions. The Lumberjack Days Festival Association Board of Directors is establishing a committee to approve making offers to music talent for appearances at the festival. This committee would consist of the UD Board plus two Stillwater City Council members and the City Administrator. Telephone approval by the committee would be done prior to placing offers for musIc talent. ~s I -02:>~ -;)./7~ . . . · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director j7/' December 2, 2004 Workshop to Present Results of Stillwater Armory Arts Center Feasibility Study Background: In 2002 the City of Stillwater applied for and obtained a Met Council Livable Communities Grant to study the feasibility of reuse of the armory for an arts center. The study was originally delayed because of other downtown development activity and lack of progress on the Olive Street/UBC development site (originally the idea was to coordinate the study with possible development of the sites). . Consideration of development of the UBC/Olive Street sites is not currently active, although the idea of coordinating any future development of the Olive Street parking lot with use of the Armory seem possible and beneficial to both the Armory site and Olive Street parking lot (parking structure). The study is organized in three sections. First, the existing condition of the Armory site and building is reviewed. As with many buildings in our downtown, the building is a part of the downtown historic character but not outstanding in itself. Its location is excellent and building exterior in good condition. The mechanical systems and activity areas would most likely need to be reconfigured and reconstructed. The second section of the study review, community arts activities that may be accommodated in such an arts facility. Members of the arts community were invited to participate and describe the space needs of the various activities. Jammi Hansen Blair, Executive Director of Arts Reach Alliance, helped coordinate community input into developing a program of activity for the facility (a list of participants is shown on Table 5.15.04). ' Two program schemes A & B were developed. Scheme A includes a multi purpose performing arts area while Scheme B includes a tiered/fixed seating performance facility. Both would provide 250-350 seats. Other activities common to both schemes are listed on Table 9.02.04. . As with programming, two physical design concept alternatives A and B were created to . show how programmed activities could be accommodated in the Amory building with possible additions. Drawing A2.0 provides site plans for the two alternatives. Both contemplate construction of a multi level parking facility over the Olive Street lot. Additional convenient parking is key to reuse of the building. Concept space plans are proVided for each alternative. At meeting time, larger graphics will be presented and discussed. - The elevation drawing of the Armory Arts Center take advantage of the site and its overview of downtown and pedestrian street relationship. The design "fits" the existing Armory in with a new use and complementary building design. The drawings present an image of what could be if many things piece together. The final section is cost estimates for the facility. As can be seen, the project would be an ambitious project with estimated costs of $4.2 to $5.4 million besides parking but was felt possible with strong community support. Planning Perspective. An arts center would broaden downtown's appeal and support other businesses, dining, shopping and recreation that already exist in the downtown. An arts center would provide an activity area for new residents moving into the downtown to share their talents. The arts center would also proVide a showcase for . 'local artists, the performing arts and creative arts. Recommendation: Accept report, no action recommended. Attachments: Stillwater Armory Arts Center Feasabifity Report. . . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :e . . . . Stillwater Armory Arts Center Feasibility Study September 2,2004 .." ~ :', hr:c:,; >:'~~.~ -',:':;::', ~"':':: Larson Brenner Architects 807 N. Fourth Street Stillwater, MN 55082 Contact: Brian Larson 651-430-0056 651-439-1179 (facsimile) 1arsonbrenner@aol.com . . Ie .:. Stillwater . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . TABLE OF CONTENTS . Executive Summary . Existing Building Analysis . Program for Arts Center . Conceptual Plan Alternatives 'N and 'B' . Cost Estimate and Appendix . Supplemental Appendix (bound separately) . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . Executive Summary Introduction The purpose of this Stillwater Armory Arts Center Feasibility Study is threefold: · First, to gather information and analyze the existing Stillwater Armory Building to determine its assets and liabilities, as a site and a building, for a new Stillwater Arts Center. · Second, to meet with the Arts Community in the greater Stillwater area and develop a preliminary Program of spaces and services an Arts Center could provide to support the Arts Community. · Third, to conceptually overlay this Program on the existing Armory building plan to determine whether the building can accommodate the program, and serve as a viable Arts Center for Stillwater. Over the course of three meetinglworkshops, program and design input was received from various members of the Arts Community, and conceptual plans were developed and reviewed. Two of the meetings took place at the Armory Building, and members were able to walk through the existing building and see its condition firsthand. In the final meeting, two Conceptual Plan Alternatives "A" and "B" were discussed in detail. These plans are included in this report, along with a preliminary construction cost estimate. Existing Building Analysis The Armory site provides an excellent location for an Arts Center in Stillwater. Its proximity to the Central Business District for pedestrians and to key streets for vehicular access are strong assets. These assets are offset by a shortage of parking on site and in the area. The program and Conceptual Plans assume there will be a Parking Structure adjacent to the site. The existing Armory Building, built in the early 1920's, has long had a visible presence on the prominent comer of Chestnut and Third. Its brick exterior, roof and windows are In good condition and worth preserving. Its gymnasium/assembly hall provides a clear-span space suitable for a large performance area that the Arts Community needs. With the exception of this space, the interior is unremarkable and lacks updated electrical and mechanical systems. Some areas of its interior floor structure are inadequate and likely to require replacement. There appear to be no serious environmental liabilities with the building. In extensive remodeling of existing buildings, keeping and working around marginal elements often costs more than building these elements new. Our preliminary assumption is that much of the interior - systems, partitions, finishes and structure - would likely need to be removed to create a somewhat clean 'sheU' of a building that could accommodate the new systems and structure needed for the Arts Center. Program The Feasibility Program establishes and prioritizes a list of spaces responding to needs of the Arts Community of Stillwater and the St. Croix Valley. The Programming Process for the Arts Center began with Jammi Hansen Blair, the Executive Director of ArtReach Alliance (formerly the River Valley Arts Council). She helped identify people and groups involved in the arts, some of whom attended the three programming and design meetings. The people invited represented a broad cross-section of the arts community. The process included: · Creating and prioritizing a list of needs for spaces serving the arts community. · Reviewing drawings of the existing building and its opportunities and constraints. · Testing the program elements on the existing building plans, and modifying accordingly. The more detailed Program Outline included in the report summarizes the programming process and results. Conceptual Schemes 16A 11 and 16S" The intent in creating plan alternatives A and B was to demonstrate graphically how the Program for the Arts Center might fit within the existing Armory building, and how the limitations of the Building and Site affect the Program. Two Conceptual Schemes were developed to illustrate a wider range of options. Scheme A is a simpler proposal that utilizes more of the existing building and does not connect directly to the adjacent proposed Parking Structure, while Scheme B shows the possibilities of a direct connection and more extensive remodeling. The two different schemes show how rylost of the Prooram can be accorylmodated in the buildino. and how the proposed adjacent parking structure might affect the layout of the Arts Center building and site. Conclusion An Arts Center can greatly contribute to the quality of life in Stillwater, as a community center for performances, exhibits and learning. The existing Armory building's site is an ideal location for an Arts Center. With extensive renovation, the 31,000 sf building can accommodate a program of performance, classroom, meeting and office spaces that are sorely needed in both the arts community and the community at large. The ArtReach Alliance, a viable and well-organized arts association, can help organize the groups that will use and perhaps run this Center. Multiple uses for the upper level of the parking structure in conjunction with Arts Center programs increases the value to the City of both structures. Combined with the adjacent parking structure, exciting opportunities are created to form a strong civic presence and much-needed public space along the street in this important location. . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . .: . . . . . . . :. Stillwater . . !. . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . EXISTING BUILDING ANALYSIS . Site / Context . Exterior Envelope and Structure . Interior Spaces and Materials . Environmental Concerns . Mechanical and Electrical Summary . Existing Building Analysis Summary . Structural, Mechanical and Electrical Systems Report . Photos of Existing Conditions . Existing Building Plans and Elevations . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . Existing Building Analysis: Assets and Liabilities 1. Site / Context The existing Armory Building's prominent and central location at Third and Chestnut near the heart of Stillwater's Business District is a key asset. Although this busy intersection will have considerably less traffic when the anticipated new bridge is built, Third Street will remain a major circulation street for entering and leaving Stillwater. Its comer location gives the building considerable visibility from Third Street and Chestnut, and to a lesser degree, from Myrtle Street and Main Street. Maintaining and enhancing the building's visibility from Main Street is an important design consideration. ' It is an advantage both in terms of access and function that the Armoryl Proposed Arts Center is located in the central business district, but not on Main Street, where the additional parking problems and vehicular circulation congestion would be a liability. Its location places it within easy walking distance from other businesses, hotels and B&B's, restaurants and the river, and is located less than two blocks from Main street. Site and Context Assets: · Prominent Central Business District location · Vehicular access/egress Is excellent; close to Main Street, Myrtle and Third. · Walking distance from downtown businesses, restaurants and hoteUB&B's. · Walking distance from river. · Part of adjoining property on block Is undeveloped parking lot · The site's flat parking area to the west Is close to the first floor level and could be used for accessible entrance and/or service areas Site and Context Liabilities: · Steep sloping site and adjacent streets (Chestnut and Olive) make areas immediately outside building difficult for access. · South edge of site Is lower than adjacent property, and faces unsightly retaining walUparking. · Other existing buildings on block are not assets, visually or functionally. · Very limited on-site parking · Access is limited to Chestnut Street. 2. Exterior Envelope and Structure The existing Armory Building's exterior envelope is In relatively good condition, and overall can be considered an asset The armory was originally designed and built in 1922. a three-story masonry and wood structure with both gabled shingled roof (over the main Gymnasium/Assembly Hall) and flat roof areas. The structural system consists of masonry exterior bearing watts and a series of wood timber and steel columns, bearing walls and steel beams supporting mostly wood-framed floors. Few significant changes have been made to the building c;""c;pt for periodic maintenance, and these include: The once-exposed roof truss structure has been concealed and enclosed by a ceiling with insulation above, the second-floor open gallery overlooking the gymnasium has been enclosed for office space, and in the mid-1960's, a large garage was constructed at the east end of the original building, with sheet metal pilings at the property line creating a site transition to the considerably lower adjacent lot to the east. The building has a newer roof, and the brick exterior is in relatively good condition. New windows are also in good condition and do not need to be replaced. Exterior water infiltration, especially along the building south side and exterior light wells at the lower level, needs to be addressed. Following an analysis of Interior Spaces and Environmental Concerns, a more detailed analysis of Structural, Mechanical and Electrical Systems can be found in a separate report below, along with Photos of ExisOng Conditions illustrating some of the building's assets and liabilities. Exterior Envelope and Structure Assets: · Brick exterior is a quaJity,low maintenance material, and Is In relatively good condition. Mortar joints have been repaired In many locations. · WIth the exception of the garage addition, the building appears to have aged well and no significant settling of the main structure is noted. · The gabled/shingled roof andfla~hlng, along with updated built-up roofs in the flat areas are relatively new. Water damage from roof leaks along the south wall has been stopped. · The existing roof structure, consisOng of steel trusses and purlins supporting wood-framed decking, is well preserved and could be a great asset if opened up and exposed to the interior. · Relatively new insulated aluminum window units are In place. Exterior Envelope and Structure UabllltJes: · Some brick tuckpoinOng and repair Is necessary, especially at window sills and tops of pilasters. · The exlsOng garage at the east end of the building has structural foundation settling that needs to be addressed (see November 2000 Structural Study Report in separate Supplemental Appendix). · The front steps and entry are deteriorated and currently do not meet code · Structurally, some wood floor joist framing may need to be replaced due to required new assembly loads and building codes. (See Structural Report below). A more detailed building code analysis Is needed to determine if occupancies required by the building program can, be accommodated by the partially wood framed structure, even in a fire sprinklered building. If noncombusOble construction Is required, much of the existing floor framing \may need to be replaced. . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . .c . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . 3. Interior Space and Materials The interior spaces of the existing Armory building are mostly small offices and storage rooms, except for the gymnasium and a larger meeting room at the second level. The interior Is mostly wood framed, with painted wood and plaster finishes. With the exception of the potential exposing of the roof trusses and wood ceiling at the gymnasium, and the newly refinished hardwood floor at the gymnasium, few interior details or materials are of high quality or worth preserving. As noted above, the wood framed structure of the floors require multiple columns at the lower level, and would likely need to be replaced or heavily reinforced if they remained (see Structural Report below). . Depending on final occupancies and uses, the wood framing and columns may also need to be replaced for fire-resistive considerations, or heavily fireproofed. Existing floor- to floor heights of about 11 feet limit ceiling heights at every level result in potentially low ceiling spaces: 8'-0" in locations with ductwork, and 9'-0" with only lighting and sprinkler. Some water damage has occurred In the building, especially along the south wall at the lower level. Some of this was from a leaking roof condition that has been repaired, but much appears to be from the area light wells for lower level windows. Despite the partial covering of these wells, water appears to have infiltrated the walls at and below grade, with extensive plaster damage and mold evident. Excavation and waterproofing and drain tiling the foundation would be required, as well as dealing with surface water in this low, narrow area between the Armory and the adjacent raised parking lot to the South. Interior Building Assets: · The large gymnasium provides a clear-epace space suitable for large performing arts, functions. · Existing steel trusses and wood roof decking at the gymnasium are in good condition and visually attractive. · Existing hardwood floor at the gymnasium has been recendy refinished. · Existing hallway space, following structure lines, is large enough to accommodate anticipated occupancies. ' · The existing hot water boiler can likely be used. Interior Building Uabllitles: · The lower level of the building Is partially below grade for most of its perimeter and has limited windows and natural light. · Floor- to Floor heights of about 11 feet Omit ceiling heights at every level. · A new HVAC system Is needed. Mechanical ductwork will need to be accommodated in tight spaces and with limited ceiling heights. · FlOOr StnIdure wlll'likely not accommodate large assembly occupancies and will need extensive replacing or reinforcing. · Depending on final occupancy types, fireproofing or replacement of wood structure may be needed. · Interior finishes at many exterior walls need to be removed and replaced due to water damage and deterioration. · The existing exterior wall system has no insulation, and will need to be furred out to\ accommodate new insulation, electrical and new finishes. 4. Environmental Concems An asbestos Inspection and report was ..........pleted in August 2000 and is included in the Supplemental Appendix. The report, by PSI Environmental, addresses asbestos- bearing materials in the building. The only significant friable asbestos appears to be on hot water insulation pipes and jackets. According to staff on site, the friable asbestos insulation has been removed and replaced since this report was issued. 5. Mechanical and Electrical Systems Summary The existing mechanical system consists of an updated boiler, and hot water radiation system only - there are no existing ventilation, ductwork or air conditioning systems (see Mechanical Report below). The renovated building requires a completely new HVAC system: mechanical heating, cooling and ventilation, as well as water main and fire sprinkler systems. Finding space for air-handling equipment and ductwork in the interior of the building will be a key problem in the design of the renovation, as well as finding space on site or on the building roof for air-cooled condensing units. Electrical systems are dated and will need building-wide extensive upgrading and replacement (see Electrical Report below) including a new service to the building. · A completely new HVAC system is needed. Mechanical ductwork win need to be accommodated in tight spaces, both In building section and in plan. · Electricalaysterns will need a new building service, and buildlng-wide replacement. Very little of existing system will be salvaged. · A new water service is needed. · A new fire sprinkler system Is needed. · The existing hot water boiler can likely be uaed, but will need to be supplemented. 6. Exm;ng Building Analysis Summary The existing Armory Building's site location 'S its strongest asset, nearly ideal for the proposed Arts Center use. Its lack of parking space Is Its greatest liability. The building's exterior structure, character and materials are assets worth preserving in an adaptive re-use of the building. Given the limitations of the interior structure, mechanical and electrical systems and finishes, it seems that most of the Interior of the building would likely need to be removed to accommodate the new program uses and building systems. By making a clean sweep of the interior and starting renovation with essentially a building shell, constru...~...... phasing and sequencing would be greatly enhanced, and in the end, this benefit would likely offset any cost savings from keeping interior materials. . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . .. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . .. . . . . Paulson & Clark En~ineerin~41 Inc. 2352 East County Road J White Bear Lake Minnesota 55110 Phone 651/407-6056 Fax 651/407-6476 REPORT OF FINDINGS Issued: Project: To: From: Copied: Re: May 21,2004 Stillwater National Guard Armory - (Comm #4514.00) Brian Larson - Larson Brenner Architects John Paul Gille, P.E. Steve Olson - Paulson & Clark Engineering Jake Strnm, P.E. - Paulson & Clark Engineering Condition Survey Report I. BACKGROUND INFORMATION A. Per your authorization we have perfonned a limited condition survey of the mechanical, electrical, and structural building systems at the Stillwater National Guard Armory located on East Chestnut Street. B. The original Armory building was constructed in the mid 1920's. In the 1960's a garage addition was built on the east side of the original building. C. The City of Stillwater may at some time in the future be interested in purchasing the Armory building and converting it to a Community Cultural Art Center. The purpose of our limited condition survey was to draw attention to the general condition of the building systems to assist the City of Stillwater in their future actions with respect to any purchase. II. SCOPE OF INVESTIGATION A. Infvunation used: 1. Original building .drawings No. 1-10, prepared by Lang, Rangland & Lewis Architects-Engineers, dated June 1922. 2. Building documentation drawings AI, A3 and A4, J:'.....J:'ared by the Department of Military Affairs, dated January 2001. T:\Larson Brenner\Stillwater N.G. Armory\Report of Findings.doc Page 1 of9 . . . . .. . . . . . . . . . . . . . . . .. .-, . . . . . . . . . . . . . . . . .., . . . . 3. Heating Improvements drawing 1 of 2, prepared under the direction of the Camp Ripley Construction Engineer, dated November 1960. 4. Structural Study (of Garage Floor Settlement), prepared by Howard R. Green Company, dated November 2000. B. Methods and techniques: 1. Our methods consisted of a limited review of the referenced building documentation and a building walk through conducted on April 28, 2004. C. Data collected: 1. We took digital photographs of items observed during our walk through visit. Ill. DISCUSSION OF FINDINGS A. Building Electrical Systems 1. Exterior a. Building mounted incandescent lamp type light fIxtures. Lighting appeared to be in fair condition, but lighting was not witnessed in the on position. 2. Interior a. Service and Distribution i. Service is a 120/240 volt, 1 phase, 3 wire system which terminates in a 400 amp service entrance disconnect switch. The service entrance main disconnect switch feeds a 400 amp switchboard. Switchboard is a single section for secondary distribution and there appears to be no spaces available to add switches for future loads. Switchboard was manufactured by Square D and is in fair condition, of older vintage, and appears to have been well maintained. n. Branch circuit panelboards located throughout the building are screw fused and circuit breaker type. Panelboards observed appeared to be in fair condition, with very limited space for future loads. b. Lighting i. Most fInished office areas within the building have fluorescent type light fIxtures utilizing T12 fluorescent lamps. Light fIxtures are older style surface pendant Page 2 of9 . . . :. . . . . . . . . . . . . . . . -. ., . . . . . . . . . . . . . . . :. . . . . wraparound with some recessed lens troffers in upper level offices. Lighting appeared adequate in most areas but will not meet IES lighting standards. ii. Mechanical space has been retrofitted with industrial style fixtures and T8 fluorescent lamps. iii. Storage spaces have porcelain socket bare lamp incandescent style lighting. iv. Hallway lighting was l' x 4' (2) T12 fluorescent lamp pendant mounted industrial fixtures with cord plugged into retrofit porcelain socket provided with electrical outlets. v. Locker Room/Shower area has a combination 2' x 4' recessed parabolic fixtures with (4) T12 lamps and pendant l' x 4' wraparound fixture with (2) 18 fluorescent lamps. vi. Gymnasium lighting utilizes recessed incandescent light fixtures combined with porcelain socket bare lamp incandescent fixtures at the perimeter of the space. vii. Garage space consisted of porcelain socket bare lamp incandescent fixtures on one side of the garage and l' x 4' (2) T12 fluorescent lamp industrial style fixtures on the other side. viii. Exit lighting appeared to be in good condition and generally providing adequate coverage, with supplemental lighting likely required in some areas. ix. Emergency egress lighting was provided via combination (self contained) exit light battery pack units with dual heads. Fixtures were generally providing inadequate coverage and will require supplemental fixtures in most areas. c. Technologies i. The incoming telecommunication service is located in the basement level. The facilities data network appeared to extend to all areas of the building and to be in relatively good condition. The cabling is routed throughout the facility either in surface raceways or in cable trays. There is a conduit raceway system which routes the cabling from the lower level to the main Telecommunication Hub located on the upper level. The main Telecommunication Rack is of newer design and appeared to be in good condition. No UPS emergency back-up power for the system was observed. ii. No Security Sy~l~1U was observed within this facility. iii. No Fire Alann System was observed within this facility. iv. No ~entral master clock system was observed within this facility . v. No building wide TelevisionNideo system is currently in place within the facility, but a satellite dish was observed on the roof. 3. Summary Electrical Observations a. In order to use the building as a Cultural Arts Center we anticipate the following work would be required, as a minimum: Page 3 of9 . . . -. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . ..' . . . . i. Upgrade the Electrical Service to support new mechanical equipment and lighting upgrades. ii. Replace existing branch circuit panelboards and new branch circuit wiring for upgraded power and lighting devices. iii. Upgrade interior and exterior lighting to meet IES lighting recommendations. Provide emergency battery assemblies integral with new light fixtures to meet code requ~ ~Ulents. iv. Provide a new Fire Alarm System as required for revision to building occupancy and to be compliant with Americans with Disabilities Act (ADA). v. Evaluate Owner's requirement for Security and Intrusion Detection and provide as needed. B. Building Mechanical Systems 1. The existing building has no mechanical ventilation and is conditioned by heating only. . 2. Ventilation is only through operable windows. Many ofthe basement level rooms have a very musty smell due to the lack of space ventilation or cooling. 3. The building currently does not have a fire protection sprinkler system. 4. Building Heating: a. Heat to building is provided by a gas fired steam boiler located in the basement level. The boiler has an output of 1800 MBH and looks to be in good condition. b. The steam condensate receiver and pumps are also in the basement level near the boiler and look to be in good condition. c. Heat is provided to individual offices/rooms through perimeter exposed steam radiators. These radiators look to be in fair condition. Some of the occupants expressed discomfort with the control of the radiators. d. The steam, condensate, sanitary and domestic water piping is running exposed in the basement level. Head room issues and routing of any new ductwork and/or piping may be of concern. 5. Plumbing System: a. The main Water supply (1-1/2") enters the building at the basement level on the west end. b. The building's domestic heating water is served by (1) 80 gallon and (1) 91 gallon gas fired water heater. The system also has a small circulation pump. All components look to be in good condition. c. The plumbing fixtures throughout the building look to be in poor to fair condition and should be replaced. d. Exposed waste piping that was visible looked to be in fair condition. Page 4 of9 . . . .. .- . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . .el . . . . 6. Exhaust System: a. The existing kitchen area has an exhaust hood over the range with a sidewall exhaust fan. No dedicated make-up-air was observed for the kitchen area. The fan looks to be in fair condition. b. The toilet rooms and shower rooms are served by small ceiling mounted exhaust fans. These fans look to be in poor to fair condition. 7. Gas Service: a. The main gas meter is located on the east side street level of the existing building. The current meter indicates a 60 psi service with 2000 CuFt/hr at 2"w.c. 8. Summary Mechanical Observations a. In order to use the building as a Cultural Arts Center we anticipate the following work would be required, as a minimum: i. Installation of a new mechanical ventilation sY;:t~'"UJ (heating and cooling) to serve seating and stage areas. ii. Installation of a new mechanical ventilation system (heating and cooling) to serve the existing office areas. Hi. Possible addition of a second (hot water) boiler, dependant on the size and capacity ofthe,new stage and seating areas. iv. Installation of a new water service main to serve the building as well as a new water main to serve a new fire protection system. v. Installation ofa new fire protection (sprinkler) system. C. Building Structural Systems I. Building Exterior a. The exterior of both the Main and Garage buildings is brick masonry. Significant deterioration ofthe mortar joints was observed in localized regions of the Main building north and west facades, and tuckpointing of the mortar joints will be required at some point in the future. The south f~de of the Main building appears to have been tuckpointed in the recent past. The Garage building brick appeared in relatively good condition, with the exception of some cracking near the southeast comer which appears to be settlement related. Reference the H.R. Green report for additional information. b. The concrete stairs on grade leading to the Main building main entrance on Chestnut Street are damaged and will require repair or replacement at some point in the future. Page 5 of9 . . . .. .- . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :e/ . . . . 2. Floor Framing Systems a. Main Building 1. First floor framing consists of: (a) ... dimension lumber spanning to steel beams and wood or masonry walls. Based on some spot check calculations using the drawings referenced above it appears that the framing can support a live load on the order of 40-60 psf. For reference, the Minnesota State Building Code requires a 60 psf live load for fixed seating areas; 100 psf for movable seating areas and lobbies; and 125 psffor stages and platforms. Therefore, it is likely that the floor will require reinforcement in some areas to meet current building code requirements. (b) ... reinforced one-way con",.,,~... slab spanning from the west foundation wall (South Third Street) to an interior concrete wall. It is likely that the concrete slab would be capable of supporting a uniform live load of 1 00 psf. (c) ... reinforced pan and joist concrete framing with tile infill spanning to concrete walls along , the east end of the original Main building. It is likely that the pan and joist slab would be capable of supporting a uniform live load of 100 pst: ii. Second Floor Framing consists of: (a) ... dimension lumber presumably (not shown clearly on existing drawings) spanning to wood bearing walls. See conclusions per item l.a.i.(a), above. (b) ... dimension lumber spanning to steel beams hung from roof trusses at the balcony area overlooking the Drill Hall. See conclusions per item l.a.i.(a), above for dimension lumber. To determine the load carrying capacity of the steel trusses a detailed structural analysis will be required when the exact proposed new loading conditions have been identified. 3. Roof Framing a. Main Building i. Framing consists of: (a) . .. structural steel trusses spaced at approximately 19 feet on center and supporting wood roof decking. The trusses support the roof over the Drill Hall. See conclusion under item 2.a.ii.(b), above, noting that it is likely that the trusses are Page 6 of9 . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . capable of supporting code imposed snow loading based on their performance without perceived distress for the life of the building to date. (b) Wood framing over the front (Chestnut Street) portion of the building. The condition of the wood framing was not observed and no determination regarding its likely structural suitability can be made, other than to note that it has appw,;,utly perfonned well over the life of the building. b. Garage i. Framing consists of: (a) ... 24 inch deep steel bar joists supporting metal decking and spanning to masonry walls. 4. Foundation & Perimeter Bearing Wall Systems a. Main Building i. Based on the referenced drawings the foundation system consists of spread footings under columns and continuous footings under bearing walls. No significant signs of settlement were observed during the walk through. b. Garage i. Based on the ref,;"",uced H.R. Green report the foundation system consists of continuous footings under masonry bearing walls. Several instances of efflorescence were noted on the interior east wall indicating possible moisture intrusion conditions. Also observed were several cracks in masonry walls in the vicinity of steel beam bearing locations. See the H.R. Green report for further infvuuation on slab on grade and bearing wall foundation settlement. Some investment in structural repairs should be planned for. 5. Summary Structural Observations a. In order to use the building as a Cultural Arts Center we anticipate the following work would be required, as a minimum: I. Detailed investigation into the suitability ofthe largely wood framed structural floor system (from a fire resistive standpoint). ii. Select modification and/or strengthening of the wood framed floor sy ~l,;,U1S to support new loading configurations~ Hi. Repair items relative to the Garage building settlement issues. iv. Maintenance of the building exterior envelope (Brick tuckpointing, stair on grade replacement, etc';'~';'l(l. Page 7 of9 . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . I IV. ADDmONAL RECOMMENDATIONS A. In addition to the items listed above we recommend the following course of action: 1. The existing or proposed Owner should retain a testing agency specializing in indoor air quality testing to investigate and make recommendations regarding the condition of the existing building with respect to mold, bacteria, etcetera. 2. The existing or proposed Owner should retain a testing agency specializing in hazardous materials to investigate and make recommendations regarding the condition of the existing building with respect to asbestos, lead paint, etcetera. V. DISCLAIMERS A. This report does not express or imply any warranty of the structure but only addresses the condition of the portion which was readily accessible and observable at the time of inspection. B. It should be noted that the above report is based on visual observations and that there is no claim, either stated or implied, that all conditions were observed. c. The opinions stated in this report are based on limited visual observations only. No physical testing was performed and no calculations have been made' to d,;,,t';'lluine the adequacy of any building systems or their compliance with accepted building code requirements. D. The following services and responsibilities are specifically excluded from this report: 1. Discovery, testing, monitoring, clean-up or neutralization of pollutants and hazardous substances. 2. Discovery, testing, monitoring or remediation of mold or mold causing conditions. 3. Determinations or advisement related to the existence or proportion of asbestos or lead paint, or the modification, installation, abatement, or removal of any product, material, or process containing asbestos or lead paint. Page 8 of9 . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . 4. The Engineer shall not be responsible for the means, methods, procedures, techniques, or sequences of construction, nor for safety on the job site, nor shall the Engineer be responsible for the C"u...actor's failure to carry out the work in accordance with the contract documents. If you have any questions concerning the above information, or if we may be of any further assistance to you, please CuuLact us. Page 9 of9 . . . :. . . . . . . . . . . . . Ie . . :. . . . . . . . . <<I . . . . . . :. . . . . ".+ ,:;j~~~::r~:~t~::~ ':~'~;~:';; '" ,.:, ~~; .,;..", . '7? . ..... NORTH SIDE AND ENTRANCE TO ARMORY I . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . EXISTING GYMNASIUM LOOKING SOUTHWEST EXISTING GYMNASIUM LOOKING WEST . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . ~ I ~ Il 'IIi ~ " ~ 4., 1 'ill -, ~, -, ATTIC SPACE SHOWING STEEL STRUCTURE . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . I. '. I. ee . . . . ij ~ ~ I I , I ; ~, { .,~~ ..~- ~~'''I ' ~'-~ ~ > - ~ ~ " iilI III __ ____.-_ _ _.--.J WATER AND MOLD DAMAGE AT SOUTHWEST CORNER OF LOWER LEVEL I . "' TYPICAL WATER AND MOLD DAMAGE AT SOUTH WALL OF LOWER LEVEL .......................................~.... . .' - ...,"III~I"II"",,': 'i- . J_ , I~VI~ ? ~ ~ ~ ~ ~ '!~ --'-- lHIT ITOJeI<W , Y.4'4-T -'-- lHIT IT_ l\.~ _'t'~ --'L- lHIT 6TOIIlA<I!' --'l.- lHIT 61lRAl11' -lL- lHIT 6roteAl1f --1L- LNIT 6TORAIiI' l! Y4!l-T -1L- Jt!!!.6~~ n~ _/11 ~ --1L- MEN'6 6Ua/EFi> -1L ..t1IW..n2Ut -1L H/!1I'Il LOtXI!' n~ -P. ~6Tt:11l.4G11' -1L. /'lAIN 1IIW'IINI# Sl!y -P LNIT'T~ 'I :r. & --~~ 1"" ROOM KEY: ~T FLOOR 14 . a -I\ 4~ '~")I';,,,--- ~ . II -==:f', 16 It> 25 ~4 ~ a I ~ 18 ..~... ..."'t/.............-... , ~ I It;,136 I 1 n C 21 ~tZI ~ . : I 22 & ~ARE FOOt~ PARKING GARAGE OVERALL lJV I C-~-~~L M, . + d , """~I- "-f'- ....=,:....."."-..-.tr- 9 AIOHORY BUILDING TOTAl. ~ARC FOOTAGE: 3~,BB8 CD~IS~ L. FL~ PI..JlH ,\ N I PLAN NOITR l~n~!l\'I'~~~!t!~~~ FFJ'~I~ILITY STUDY - ~XIST~G-LOWE~ FLOORPLAN-- --.---- LABSON ..'..........JI.\o AR...:u.lo!oCTS SI~IMBB~ 2, 200~ ........................................... . . . ItZI& ROOM KEY: FIRST FLOOR -.IlL ~y t- ...JIlL ~ -lIZL. ..fJf!lQ ~ Uk:H!N'Il L.tJUe _l/L..flffQ ___ l.NIT6T~ r. ~~~ . ....D... _YIl4L~ ~ t SQUAfl2E FOOT~ <. .. A5SEMI3L Y I4ALL ~ <. OVERALL l/f,tZl~1 AFa IV,", I SUILDING TOTAL [ SQUARE FOOTAGE: 3@,888 , I 11"" 112 .. fy1 ItZI2 fy1' ,,' ",' ""r ~ klUllllllllmmL It>9 (DEXI5T1NG!=NT ~ PLAN ,\ N I PLAN NOITR ___._=_~_______~..__._.n______~=.. .~_~_. o)",...lo!oaIBIB 2,2004- ____...._n_______ .-_.__._~~ ISTILLWATE~ ARMORY F~~~.J:13!~Ify--STirDY- EXISTING FIRST FLOOR PLAN I~___- ~_. ..___________________~~_ _______________ LABSON BRENNER ARCBJTECTS ......................................~.... . . - II: ~~ --. ..mJ9 -2ft ...arIa.. 2~ ~ 2112 ~. ~~~] ~ ~. r- WI -L..n...h! , .: I ~ ~It> ~.....lft7 ROOM KEY: SeCOND FLOOR ~ FOOT~f;. OVERALL I 4,742 I 1Ii'; 'f I f I h I ~ Ill,. '- 2tZ13 W4 2tZI& "" """!,I.,, 1tZI!I I j ~ AIOHORY BUILDING TOTAl,. ~fl2E FOOT4!&: ~~,BB8 ::::l __ ~.~.''''.''.-= ..A' - Q) EXI5TING 5EcaNP F'I.O<:lR PI..JlH _ i !Ii I PLAN NOITR I STILLWATER ARMORY FEASIBILITY STUDY- EXISTING SECOND F~OOR})LAN. _ -~-~~~--~~_.__.._~.,-_.- - -,_._,-~-- --...-- LABSON u-''''&.&\o AR,,,.:u...CTS ~-----------i SIPTBMBBR 2, 2004 I ......................................~.... . . . - 6 :! "If.!. "t!'". ...............'?s. ~.~~..r. ':-r:"iT, . ::1:..;1~'" ,{,,, IJ l ,., ~m;.:!&'i.&; ::":i::: r~.r.; .......: dwD!lin~" , i It_L..09.~.,,"'.~l,,_. ' :J:~1fl:;'fJ.l,": :zi\:i'i: :~::::~.~/". ...j....4..,: ~H"''''~ . nO#: ..:::. 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CD ;~5T ELEvATION SEPTEMBER 2, 2004 -, STILLWATER ARMORY FEASIBILITY STUDY- EAST ELEVATION .DRAWING PROVIDED BY MINNESOTA NATIONAL GUARD ......................................~.... . . - .~]- ~:::ji:::VI!.... ......n.: ~:::!:.........., , ~~irn ......11.1, .' --r -,=~ I I ,~ :::I:::::, J..:.:...., ; :.z:n:lIz~ ::::::~::, CD1 WEST ELEVATION II.T.& 1 STILLWATER ARMORY FEASIBILITY STUDY- WEST ELEVATION - - .DRAWING PROVIDED BY MINNESOTA NATIONAL GUARD SEPTEMBER 2, 2004 . . . :. Stillwater . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . PROGRAM FOR ARTS CENTER . Process . Project Directory . Final Program Outline II Meeting Agendas and Notes . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . Program for Arts Center The intent for developing a Feasibility Program was to establish and prioritize a list of spaces responding to needs of the Arts Community of Stillwater and the St. Croix Valley. Though by no means final, this preliminary program was then translated into spaces, and overlaid on the existing Armory building plan to help inform and determine how the building accommodates these needs. The limits of the existing building in turn affected the program, demonstrating that certain spaces can be accommodated better than others. Process The Programming Process for the Arts Center began with an informal meeting with Jammi Hansen Blair, the Executive Director of ArtReach Alliance, f...... .erly the River Valley Arts Council. Several members of this organization have met over the past years to discuss the possibility of and Arts Center in Stillwater, and some of these people also became involved in this programming process for the Armory building site. The process started with Identifying and inviting people and groups involved in the arts to attend a meeting to discuss the wants and needs of the arts community in the S1. Croix valley. Jammi provided an initial list of Mstakeholders" which were invited to the first meeting (this list is included in the appendix at the end of the report). The people invited represented a broad cross-section of the arts community, including performing arts, choral and instrumental groups, dance and theater groups, and individuals representing visual and literary arts. Our first meeting on 4,22.04 identified the goals of this programming process, and the feasibility study to follow. · Explained the purpose of the feasibility study vs. actual building design. · Created a Mtaundry lisf of needs and wants for spaces serving the arts community. · Modified this list; prioritized and discussed which types of spaces are most needed. · Discussed the types of performing arts spaces needed in detail, since this has a larger impact on the building and other spaces. · Reviewed drawings of the existing building, and discussed its opportunities and c6nstraints. In our second meeting on 5.13.04, we met at the Armory and reviewed the Program developed at the first meeting and modified it. Conceptual plan alternatives were discussed. · The Program to date was reviewed. · The conflict between a level-floored' multipurpose space with stage vs. a tiered performing-arts only space (only one can be accommodated) was discussed. · Four Parking Ramp/Site Design concepts were reviewect · Three Building PlanlTheater Design concepts were discussed · As program elements were conceptually overlaid on the existing Armory building plan, they were adjusted and modified. In our third meeting meeting on 9.02.04, we again met at the Armory and reviewed the Program as it evolved from our first meeting. The final report format was discussed. Two design options were selected which incorporated the program. · The Program was reviewed and finalized. · The conflicting level-floored multipurpose space, and a tiered performing-arts space were incorporated in different schemes. · Two different Parking Ramp concepts were incorporated. · One scheme had a unique program element a new Entrance Structure linking the Armory to the Parking ramp FoUowing In this section: · fI9!et:t Directo'Y. identifying key people Invited to and attending meetings · Proarsm Outline describing desired spaces and adjacencies in more detail · &lgudas and some notes for the three meetings . . . .: '. . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . .: . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . DescrlpIlon Owner Architect Structural, Mechanical, Electrical El1Qlneering Testing Stillwater Armory Building Minnesota National Guard Project Oirectory Stillwater Armory Arts Center Feasibility Study 5.15.04 COmpany Name and Ac.1~\ "",,, . City Of Stillwater 216 N. 4" Street Stillwater, MN 55082 Cindy Shlltz - Building Official ' 651-430-8827 Stu Glaser- Fire Chief- 351-4951 Larson Brenner Arch[f., ~~, 807 North Fourth street Stillwater, MN 55082 Paulsen and Clark Engf, '.le 2352 E. County Road J White Bear Lake, MN 55110 AmerIcan Engineering Testing, Inc. 550 Cleveland Avenue North St. Paul, MN 55114 Stillwater Annory Building 107 East Chestnut Stillwater, MN 55082 Minnesota Army National Guard Facilities Management Office 15000 Highway 115 Little Falls, MN 56345-4173 Arts Community ArtReach Alliance Contacta Washington County Historic Courthouse 101 West Pine Street Stillwater, MN 55082 ArtReach Board Chair ArtReach Board , District 834 Comm. Ed Adult Enrichment Coordinator ArtReach Board . Stillwater Art Guild Gallerv StIllwater Public Library Theater A880c1ate8, Stillwater Chamber Of Commerce Historic DIstrIct Commission Member St Croix Concert Series Croix Chordsmen, Vallee de Croix Chorus Stillwater Shakes~re Valley Chamber Chorale StIli '0.,"". Chamber Of Commerce Blue Boat Music Spotlight Dance Studio St Croix Academy for the Arts, Ballet Jubilate * attended at least one programming/design meeting Contact PetsonIPhone Steve RusselI* - Community Development Director 651-430-8821 srussell@ci.stillwater.mn.us Sue F'ltzgerald* - Planning - 43D-8822 Klayton EcIdes - City Engineer 651-430-8831 651-430-8810 fax Brian Larson* or Ron Brenner 651-430-0056 651-439-1179 fax larsonb...n"!"@aol.com John Paul Gille 651-407-6056 651-407-6476 fax jppille@paulsonclark.com Steve Koenes 651-659-1304 651-659-1347 Major Ken Worde Sam Hunt (walk-thru) 27~34, 275-4333 Lt. Col. Jalma Davidson Tom Vesely(archldesignlconstructj()n) Pat Rolf (design - main contact) 320-632-7315 (direct - 320-632-7312) Jamml Hansen Blair" 651-439-1485 651-238-2519 c 651-439-1560 fax Karl Aaro* 651-439-1465 Lori 018on* 651-351-8322 oIsonlttlstillwater.k12.mn.us Randy Raduenz* 651-275-1372 Lynne Bertalmlo* 651-439-1675 x18 lynnesb@washingtOn.lib.mn.us Nonnan Steere* 651-439-1981 nusteere@aol.com Mary Carlson Jim Hainlen DavId Liebenow Mac: Barlass* Marlys Bronson* DavId Fox-Brenton KatherIne Frlstad* Carol Carver" Joel nlsen * Beth Harrison. Chris Jones* CarlalBrian Sweeny 651-433-0571 651-739-8635 651-430-0124 651-430-0631 651-430-3385 651-430-1950 651-351-7321 Sti/lwater Armory AI't$ Center Program Outline space Large Theater/ Multipurpose Performing Arts Scheme A Large Theater Tiered/Fixed Seating Performing Arts Scheme B Small Theater FllmMdeoTheater Reception! Gallery Art Galleries Kitchen / Food prep Office Space Ticket Sales Coffee / Retail Gift Shop Lobby/Lounge Dimension Area Seats 250- 350 Seats 250 - 350 Seats 120 Seats 35-50 Functions Large Group gathering Teacher/Childrens' Reading Festival Dining/Banquet Choral EVents Dances Dance Choral Groupsllndividuals Instrumental Theater Lecture/Classroom Choral Groupsllndividuals Instrumental Theater Workshop Literary/Poetry Readings FilmNideo CommunitY Meetinas Fixed /sloped seating Front or rear projection Film and video projection Same as small Derformin9 arts? 40-50 people Secure Art gallery Private receptions Large meeting or lecture space Dining secured separate space required part of lobby /circulation for some. cateringlfinishing kitchen Building Staff space/control point Other offices as space is available Common shared areas desired Control POini tOr gallery and performing arts soaces I: Near entrance; visible Entrancelwaiting space Spill-outlintermission space Art aallerv soace Larson Brenner Architects 9.02.04 Notes Flat Floor Needs (floor) etectrical outlets across space Choral Events use dining table seating Movable chairs and tables - needs storage Fi.xed staae Movable' risers for any fIXed seat scheme? Tiered. fixed seating Main entrance from second floor level Movable risers for any fixed seat scheme? Small raised stage Scheme B allows this to be used independently of the Arts Center Scheme A and B have this program function as part of the Small Theater Scheme A uses street-facing lower level studios for this space Scheme B uses existing second floor west meeting room with fireplace for this space need more gallery space than west meeting room alone. Scheme B allows upper gallery direct access to Rooftop and connects upper and lower gallery with stair Lobby/circulation space can be used for a less- secure qallerv/exhibit s~ce Serves Scheme A Large Multipurpose performance space or Reception Ganery Serves R~tion Gallery in Scheme B Spaces designated as Office can be Studios. or vice-versa Maybe same as Staff Office staffed by volunteers Near main lobbv/circulation . . - ......................................~.... ......................................~.... . .' - Classroom space - Lecture/Community education Classroom Space - studio Studio Classroom/Studio storage Music rehearsal space Theater/Perfonnlng Arts support spaces Outdoor gathering space - on grade at street Outdoor gathering space - rooftop and parking structure Public restrooms Storave s~ce Boiler/mechanical room ElectrlcalllT room Elevator Stairs Janitor Parking Structure 15-30 Classroom Studio spaces Reception/Gallery space Small theater drawing, painting, printmaklng, sculpture, ceramics, photography, Book arts. Fiber arts/dye lab/sewing Individual studios Resident artist program Some studios connected with classroom soace Individual closets or lockers for multipurpose use of classrooms Individual Small group La~e choral Dedicated dressing rooms Shop/set construction Loading area Storage risers Green roomlloun"e Space for large numbers to gather before and after events. Arts center visibility to street Exterior sculpture display Possible entry courtyard 15-30 Take advantage of views -rooftop Exterior sculpture display Use for art fairs Link or bridge to roof of parking structure for art fairs Individual Unisex Scheme A has a three-Ievellfive level parking structure, with three-level required to the immediate east of the Arts Center to allow views from roof terrace. Scheme B has a four-level parking structure Some classroom space connected to studio space Most space in lower level with limited ceiling height Some tall spaces available at lower level Limited perimeter/daylight available Spaces designated as Office can be Studios, or vice.versa mobile carts for each type of class could be moved into classroom from storage Scheme A uses existing garage as large accessible set construction area and access to backstage. Scheme B has access to backstage directly from outside Scheme A creates outdoor sculpture court in front of glass-fronted gallery space at street level (lower level) Scheme B creates a series of outdoor terraces along Chestnut, and a raised terrace in place of the oripinal entrance stairs. Provide power and rigging for art fairs Scheme A requires structural reinforcing of existing garage roof Scheme B connects upper gallery space to the outdoor rooftoP terrace La"ge restrooms near oerformina arts soaces Parking Structure is not part of Arts Center design but basic assumptions and parameters are noted here, based on a modified preHminary ramp design dated 1.12.98 by KMR Architects Parking Structure has retail at street level at Second Street Larson BrentHw An:hittlcts 4.22.04 . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . -: . . . . Stillwater Armory Arts Center Feasibility Study 4.22.04 Programming Meeting Agenda 1. Introductions 2. Feasibility Study Purpose: Evaluation of Armory Building · Evaluation of physical condition and building systems · Evaluation as a potential Cultural Arts Center 3. Feasibility Study Process: · Gather information about building and site. · Verify existing conditions; document existing building graphically · Evaluate existing structural, mechanical and electrical systems. IJ Meet with City and Arts Community: create a Cultural Arts Center Program · Prepare conceptual building Isite plan alternatives testing program elements within the existing conditions. IJ Meet with City and Arts Community: Discuss site and building analysis, program fit; review conceptual plan alternatives · Refine conceptual alternative, prepare preliminary cost estimate IJ Meet with CIty and Arts Community: Review Summary Documentation and Final Presentation 4. Cultural Arts Center Programming · Review and modify "laundry list" of potential spaces and functions · Estimate sizes of spaces based on number of people accommodated · Discuss potential large (multipurpose?) performing arts spaces · Focus and prioritize list · Discuss parking and entrance issues unique to this site · Review existing building floor plans 6. Conclusion · Set next meeting' date to discuss site, building and program analysis; review program fit in conceptual alternatives . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . Stillwater Armory Arts Center Feasibility Study Larson Bf8IIner An:hi.,.,~w. 4.22.04 4.22.04 Programming Meeting Notes Discussion began with a list of needs, wants, and ideas for the Armory as. an Arts center: Most of these were incorporated in the Arts Center Program Outline, which was modified at each meeting. · A "Civic Center" in Stillwater; a Banquet or Community Hall · Downtown Movie Theaters · Teen Activities Center: a place for Teen Dances or a hands-on Teen Art Night · Retail Arts Gift Shop - possibly staffed by volunteers · Coffeeshop · Ticket sales/control point · OffICeS: likely one full time staff on site; some spaces for lease to Arts-related organizations; possibly several spaces sharing central resources · Exterior electronic signage announcing upcoming events · Large Multipurpose room · Catering Kitchen · Dance class/Studio space? · Performance Spaces: o Choral Groups, Instrumental Groups, Small Vocal Groupllndividuals performance o Theater and Dance performance and support spaces o Choral Rehearsal Space o Music Studio/Lessons/Practice space needed Noted that it is difficult to have an ideal combined Theater and Choral space Noted that fIXed seating limits multipurpose space available Possible movable risers · Visual Arts Spaces: o Gallery spaces o Individual Studio space - Lease or Artist-in Residence program o Photography Studio o Classrooms: Painting/Drawing, Printmaking, Book Arts, Fiber Arts/dye lab, Sculpture, Clay, Stained Glass o Steve Russell noted that the City works best with the initiation and capital funding of projects, and would like to see other organizations operate and maintain an Arts Center. · A Parking Structure may be built to the east and south of the armory, and should be considered in at least one planning scheme · If there is a Parking Structure, the entrance to the Arts Center will be affected. A suggested new Unk Structure might act as a bridge between Parking Structure and Arts Center, as well as a new entrance to the Arts Center, and possibly provide an observation Igathering space at the top with a view of the City and river. Larson Brenner Architects 5.13.04 . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . .: . . . . Stillwater Armory Arts Center Feasibility Study 5.13.04 Meeting Agenda 1. (Re)lntroductions 2. Feasibility Study Purpose/Process Recap: · Evaluation of physical condition and building systems, and as a potential Cultural Arts Center · Gather information about building and site, verify existing conditions · Evaluate existing structural, mechanical and electrical systems. lJ (4.22.04) Meet with City and Arts Community: create a Cultura/ Arts Center Program · Prepare conceptual building Isite plan alternatives testing program elements within the existing conditions. lJ (5.13.04) Meet with City and Arts Community: Discuss Program, program fit; review conceptual plan alternatives . · Refine conceptual alternative, prepare preliminary cost estimate lJ Meet with City and Arts Community: Review Summary Documentation and Final Presentation 3. Cultural Arts Center Program · Review and comment on list of potential spaces and functions · Discuss potential conflict of large multipurpose visual arts space and larger performing arts spaces. · Discuss potential for large multipurpose to also be used as a performing arts space · Review existing building floor plans 4. Conceptual Plan Alternatives · Big picture: Site Plan! Parking Ramp possibilities 1 , 2, 3,4 and their effect on the building, entrance and site · Building PlanlTheater Scheme "1" · Building PlanfTheater Scheme "2" · Building PlanlTheater Scheme "3" 5. Conclusion · Set next meeting date to discuss site, building and program conclusions; review Summary Documentation and Final Presentation · Tour Building . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . Stillwater Armory Arts Center Feasibility Study Larson Btennet' Al'Chi~ ,. ~,~ 9.02.04 9.02.04 Meeting Agenda 1. Introductions 2. Feasibility Study Purpose/Process Recap: a First Meeting with City and Arts Community: create a Cultural Arts Center Program · Prepare conceptual building Isite plan alternatives testing program elements within the existing conditions. o Second Meeting City and Arts Community: Discuss Program, program fit; review conceptual plan alternatives · Refine conceptual alternative, prepare preliminary cost estimate a Final Meeting with City and Arts Community: Finalize Summary Documentation Presentation o Finalize and Submit Feasibility Study Report to City 3. Feasibility Study Report Summary: 1. Existing Building Analysis: Assets and Liabilities 2. Program for Cultural Arts Center 3. Plan Schemes "A" and liB" 4. Preliminary Cost Estimate and Commentary 5. Appendix 4. Last meeting's feedback: Building Schemes "1","2","3" · Large multipurpose room for art fajr not required : idea of fair on adjacent parking roof deck well received. Provide rigging and power. · Flat floor, movable seating, banquet-type large performance space with stage desired by some choral groups. Dances a possibility. Music on Waterfront could be inside in bad weather. · Tiered, fixed seating, large performance space with stage desired by some performing arts groups - seating about 350. · More gallery space needed; on two levels OK. Windows not required. · Small performing arts theater (seats about 120) desired. Black box space or use of large stage space also a possibility. · Possible location of small theater directly south of new entrance link to parking structure. · For final report: Develop a simple scheme and a more ambitious scheme. · Scheme "A": o Existing building entrance and garage remain. o Simpler solutions; flat floor large performance space. o Larger gallery space on upper level. o Existing garage is developed into a Gallery with large windows to street and new exterior sculpture court. o Works with or without new parking garage structure. o If there is a new parking structure, it should be three levels to allow rooftop access from Arts Center. . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . .: . . . . 5. Final Plan Altematives "A" and "B" · Scheme "B": o Existing building entrance becomes a raised terrace, and attached garage is removed. o New entrance tower link connects building, street and new parking garage structure: provides visibility, control point, circulation and gathering space. o Large performance space with tiered, fIXed seating is shown, accessed from either the main or upper floors. Flat floor, movable seating space (Scheme "A") could also work. o Parking garage could be four or three levels and allow rooftop access from building. o New tiered small performance space is accessed directly from link; could be used when Arts Center is not open. o Exterior greenspace extends the length of block, stepping down with terraces, adding an important outdoor gathering space. 6. Conclusion · Feedback and comments from today's meeting to be incorporated into final report . . . . :. . . . . . . . . . . . . . . . :. . :. :. . . . . . . . . . . . . :. . . . . Stillwater ~~ , CONCE.pTUAL PLAN ALTERNATNES ')( AND 'B' . Design Process . Descriptions of Scheme ')( and Scheme 'B' . Area Summary; Schemes ')( and 'B' . Drawings (Plans, Elevations, Sections) . . . :. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . :. . . . . Conceptual Plan Alternatives "A" and "8" \ The intent in creating plan alternatives A and B was to demonstrate graphically how the Program for the Arts Center might fit within the existing Armory building, and how the limitations of the Building and Site affect the Program f and the entrance, spaces and circulation of a preliminary plan. Following the De,lan Process and Scheme A and B D@8criDtl9'l8.below are Area Summarv: Schemes of A and 8 . and Drawinos A1.0 - A 10. The Drawings and Plan diagrams are purposefully diagrammatic and are not intended to be fully resolved. Instead, the different schemes show how most of the Program can be accommodated in the building, and how the proposed adjacent parking structure might affect the layout of the Arts Center. Design Process The Design Process followed closely the development of the Program (see above). At each meeting, as program elements were discussed, they were located in preliminary plans, and reactions from the group helped inform how spaces were arranged. Steve Russell (Community Development Director, City of Stillwater) indicated from the first meeting that the plans should show an adjacent Parking Structure that would occupy much of the east side of the block from Chestnut to Olive. Existing preliminary plans provided by the City (KMJ Architects, 1.12.98) were used as a rough template for the Parking Structure. Early in the programming and design process, two distinct Ideas emerged for the single large performance space that the building could accommodate, and these were develOped into plan Schemes "A" and "s", Both sct:lemes have a permanent raised proscenium stage, Scheme A has a seating area that is a multipurpose space with removable chairs and a flat floor that can be also used for dining tables. dances, small exhibits and other meeting purposes. Scheme B has a tiered structure with fixed theater seating that offers better sightlines for some types of performances. As the rest of the building plans were developed, the rest of the Scheme A plan was intentionally designed to be simpler In scope of impact In the remodeling of the existing Armory building, and presumably be less expensive. The Scheme B plan shows a more extensive overall scope of remodeling and impact on the building. Their differences are outlined in more detail below. In both schemes, the top level of the Parking Structure directly to the east is connected to a rooftop terrace at the Arts Center, and is intended to provide a large area used on special occasions for art fairs with tents, and other outdoor gatherings. Scheme A Description · existing Building entrance remains in use. · No direct connection Is made between Parking Structure and Arts Center. · Existing Garage structure remains; its roof Is utilized as an outdoor terrace accessed from the First floor of the Arts Center. · A courtyard is developed in front of the existing garage to help provide an outdoor link to the parking structure, and a limited outdoor spill-out space from the building, and a sculpture court. · The new all-glass garage doors visually and physically connect gallery studio space to this courtyard and to the street and sidewalk. · Parking Structure directly to east is not sloped and must ~ limited to three "vehi so Arts Center rooftop outdoor terrace can access it directly, and so it does not block views of the Arts Center from the east. · Top level of 3 story Parking Structure is to accommodate Art Fair tents and other gatherings, and will allow views of the downtown area and beyond. · Remaining Parking Structure Is shown as 5-level to compensate for 3-level. · Sculpture court and Gallery space with sectional glass doors will allow vehicular access and loading.to the large Theater Shop/Storage area. · The Larae Theater is a multl~roose SDace with removable chairs and a flat floor that can be also used for dining tables, dances, exhibits and other purposes. · The Small Theater has fixed seating and a tiered structure and is accessed from the Second level. · Except for the Gallery and Theater Shop/Storage area, the Lower Level Is similar In both St;:hem, A an~ Sch.me B. Scheme B Description · existing Building entrance is no longer used. It is remodeled to become a small outdoor terrace at the First level, accessed from the inside. · A new Elltrance Tower becom" a visible new Arts Center El\trance from the street at the lower level. Ceremonial Stairs or the adjacent Parking Structure access the Arts Center Main Entrance and Control Point at the First level. · A direct connection is possible between Parking Structure and Arts Center on every level, though Controlled Entrance is only at the First level. · The Existing Garage structure is removed. The Small Theater, connected to the Entrance Tower and link, can operate Independently from the Arts Center. Its higher roof is utilized as an outdoor rooftop terrace, accessed from the Second Level of the Arts Center instead of the First level(as in Scheme A}. · The Second....evel Gallery space allows direct access to the Rooftop Terrace and top level of the Parking Structure beyond.. · Parking Structure directly to east is not sloped, and, with the adjacent higher level rooftop terrace, can ,tie f9ur lev.!" h~h. affordina b,!ttter views. Top level of the 4 story Parking Structure is to accommodate Art Fair tents and gatherings. · The Parking Structure is held back from Chestnut Street, allowing more visibility of the Arts Center and Entrance Tower, and creating a terraced green Courtyard the length of the block from Second Street to Third Ct. c.cl · The Larae Th8l1!" has ftx~, tiered aeatlnq and its main entrance is from the Second Level. The backstage is accessible directly from outside. It does not have the Theater ShoplStorage area that Scheme A has. · The Small. Theater also has fixed seating and a tiered structure and is accessed from the Second level. It has a service/stage corridor that scheme A does not, and is larger. . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . .: . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . . . . . . . . . . . . :. . . . . Stillwater Armory Feasibility Study Area Summary: Schemes "A II and liS" Space Large Theaterl Performing Arts Large Theater! Performing Arts Smali Theater/ Performing Arts Rec8f)tlonl Gallery Art Gallery Art Gallery Art Gallery Art Gailerr Kitchen / Food p~ Coffee / Retail Gift Shop Outdoor terrace Classroom Claseroom Classroom Classroom Classroom/studio Studio Studio Studio Studio Studio storage studio sloraR8 Music rehearsal Music rehearsal Music rehearsal Music rehearsal Theater suppOrt apace ~raupDOrt8pace Theater aUPpOrt space Theater shoPiStorage Stora(18 Storage Mechanlcal/Electrlcal OffIce Space Office SPIce OffIce Space Storage Roof Terrace OffIce Space OffIce Space Office Space Stora(18 Entrance Tower L.obbv Notes MultiDl!.rposeJFlat floor TieredlFixed Seatinp TleredlFixed SeatinQ "K: lower level. "B": 2nd level Second floor Second floor First floor Second floor First floor First floor First floor at entrance (% sn. Lower level Lower level Lower level Lower level Tall $Oace at lower level Lower level Lower level Lower level Lower level Lower level Lower level Lower level@ existing vault Lower Ieveltm existina vault Lower level~ existinQ vault Lower Ievel@ existina vault Lower level Lower level Lower level Lower level Lower level Lower level Lower level First floor First floor First floor First floor Outdoor space; count as % sf. "A": 4045/2 =2025. "8": 260012 =1300 Second floor Second floor Second floor Second floor First floor +1/2 second and third Net Area excluding circulation, stairs, elevator, mechanical, electrical, structure Gross Alea (approximate) Scheme A (net square feetl 5410 o 1800 1600 755 755 o o 450 220 o 450 500 550 1120 450 200 200 200 120 180 230 100 100 115 115 225 225 530 2170 160 240 830 1195 1195 1255 1610 12025 10 10 10 10 10 I I 123,280 I 30,890 Scheme S (net squale feet) o 5860 2100 1025 o o 1825 1165 425 215 140 450 500 550 1120 450 200 200 200 120 180 230 100 100 115 115 225 225 530 820 160 240 1830 1195 1195 1225 j 425 11300 215 325 1150 1135 11600 I I I 25,180 I 31,700 9.02.04 SCALE: I" = 40'-0" ~ S, TILlJ~~R ARMORY FEASIDlLlTY STUDY-SITE 'CONTEXT " - LARSON BRENNER ARCHITECTS ^ 1 .0 SEPTEMBER 2, 2004 I N I ........................................... . . . "-. '-' .\./~.rri -:-----r- J " )_. 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I i --------~-- - =x:5r,\~ SJ'~:J',""6 ~OD"': <fr. ~:RS::3..kC~ - :~:I;,'~~ ~. ,,,)l:;=------j >-- ~'.L__- ,..,.....0'Il~ ~ ,~,;:d ; ~ ~.~-~~ h-.-C-~_ .....:.I.! ~;."'.~.wJa:,\CE -L_~'~ _ ~-:t_~. ~__ ~ ~ I::~- ':'SSE"'"a;-' ;.:~:. ~ ~~ ~ {Za:f OIE'~-'_~ ~ - -~ --- ! ~~c~..' a.':....::) \'6 TO~L. ..1 !~~~ ~et~ J N I PW, :-IORTII I~TILU\;A TEi-<AJ\~rolr~~~_EA~!BILITY STUDY - FLOOR !LAN SCHEME A UI{SON HRENNER.ARCIIITECTS A4.0 ~~~~~BE~, ;=] ....~...................................... - . . ~:"!:~"'~ ..&.',\D'~.B9(X.:t~:t: 0'"0''' " X<; :~~:;T~ I !-in: 4r"""'- ! I ~ i ~I'=----i I/~I~~ ~-1 I";~: :::,,,.. I I";~n~. -"" ;)'N' "0." A' I ~t=~;;~;;;' '30.888J 2CS~ -' " ... I 204 , , . I . I, ! J , , I I U.JJJ.:.t:tI:::t'Jj : . 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Ct' . ,..' / / J N I PL4N XORTH ~ STILUrA~ER AH~~ORY FE~\i;lDILITY ST~DY - FLooI~PiJANSCHEME B LAHSO:\ IJRENXEI-1 ARCIIlTECTS .----1 SEPTEMBER 2, _20~~j A6.0 1 ....~...................................... - . . =/:S~,\~ =l.:t:":;\~ 'i'OO"1I(="': c-ro;,>S':"F:"~ l-~: f ~~~~ : i-"'iM'~C. L~,i. ~~,,.,......... - L__.....a _; ~~.~t,l;:;~~~ ~=''l'<.~"".,.,........J ~ ~~"'OJ.L'. I :....~. ''''';;St..~.w;'=1 :';'I~a - _,~ l.::-r:t SC;..::.~::::;c~~ L':'~= ;..E":';E~ ~, C'/E't':'~:" ~i' l --~ :"~""C.~:'}3';'!.;ll\::;~J.. 5Q'.;':~fXit.C:=; ~f)&8 !~~~" .i:T~ I~L~ IIr:lI~V~'~" - loe :.-' ~ I .". . 114 I 1l>! ~ I ~<t! !;;,j . -l.:,~ (ffl~ ] ~(~~. J 101 1-'1," -:1 ,- -" -"- D~ 'Z1 ...-r' f4 -h r. ! !!C I r~ 102 ~,I!I"";';-'l 1';10., " ...~ p ':'~- '5\~\"~\O,.';" '.?\r'~ ".""r 1 V .., ,,\,.,~I -':\ \. .".. 4 .~\ .:~\ 'r~\ '~\"'JAo"~\ 0, '~\\...\ 0 \~~'\ ~"'^. ...\..... '.\."1' .\ ......y,..I)~\ .)\ ~ .".~.) ~\'P'\? """:~'''' \ ,..-\ A?,!'\A" \ \ \ 1 " ~\'"",\,,"'\'/\ \ \ r-, ." ~).;.,.\ \ \, '.,cld:=IC:: \ \ \ -., '"'II ':=)-iR::J' \ I..'_:!:!,-,-,-,,-, 'I .J:I.J-..I. '_IQ,::J::ig-:] 1 ~I "":"- ..l.1:_'L-.':.il.J - -=+i I ~-1- '..l.I-'Uj _1- ...1 ~ -.1.- , . _I ~ _J -' ..11 t- ~ ~';;f" 13iFI .:..:rj:- ,=! I I , ,:;:I -l F:=: =11 :r :r1,= c:p' J cj38~:i:~.,~ ~..i.~I~: . / /7=1~:=+~~HH: ~ 1- j 2/::('1/) /! -1=Jq~l.': .... v . ....1...1 . I ' . '....../'V ,..../'.....1 '!- , ~~~-~~~V~J ! , ,_I I ~....I ;..:;..... I' ~ ":l.96''''r' ::J1.::;O'-iJt.... ::/.~"I.I ~ ""I ''"" " ~ .....1..'" J ,,"1i' ~.. .. ;~ -; ...;./....,...1..... :::;....1:::/ ~-_~~'~ "" Jrt. .'" .:..J. --~~-:.; ~ Q .1'.1 (I ~~:-/ :..:' -(.~~ I - [Ii! ! ~LJi'EA7"E8 ~I r<\F%i ~~OOR :='_AN I ___.._ \....._..J 5C..:...~. I.!' . I'~' [s'rIUJrATER_ ~mIOEY. FEASI~.IL~~~Y. S'i'U-DY - FLOOR PLAN .SCHEME B ----.-- URSOri HI(~:NKER ARCHITECTS --- -... m '-. "'-"-"'- ., r~tNb ~ J N I PLAX i\OIITII ,\ - () ~r:';J';'E~IDE;;, 2o~~~1 At, . c_~1 ....\...................................... , . . , , , ~~TILL~A'i,ER~;\R.~~f~I{-Y FEASIBILITY STl~Y ~-'FLOO~PLAN -SCHEME B _-=--- L\.HSO:.J BI\F::.J:\EH ARCHITECTS ;;~~~;7)~\1J I<:X~,~~ ~~f~. .. . j ~." ~^^,._..,;;C---.- ~ _. -~,""-'-- '.", 'C! :~ 7+-~ -, :--c~ .:.'~ I ::f~-= ~~CR"-' s:::_:,.".ti rc~,L~ 1 ~'\;'L~;=~~.r~ -;tJi8e 20:: I.~.:.:....;;.-~'....b] r:1 S';J .' l~' i._.r-~-= ~h :; L.IN~ ~\ ... -l ~r: __\'~ ",;.,....::\...., "'~ i3."H.'~.., .' .,'.I...r..~.;::l_,<.l ...,,-",,''i:-)......\ 4-\')".:'c.\~ 'j,', -t . . ~'F r r- '. 1 ~)""'~~'?..,..,.1'P"'\\\""'\?~,r\\ iI',_,'. - i'!~\/ \,-' ,J.~>, .....\,j..."\A?p\ ).....\ \ \ '.~ 1--.:-0;--- ----'r ,'~- \/ ~ ~~~\~ -;~?A~;'\\"'\)~\ ~)~d :'l' mj~.I. . :1. ~. --. 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I ;r-".'t< " ,1""i':....,.J~"'-/..:..f.....i / I I ... -,- ;-r _-~--i.~, '7 ""f./:j~/......l:t/v'"!;::.71.....j I I; la' Ii.: j -I ! .:1 '}-"'->l ......, /~I'I .~t' ~/~I I - ~ ~ I I, , , '~~ ;.~'t.:;;.,."i~.!::t",....1 . ,,,,,,/,:,/,,( ~ T' ""nli'" I, '1 ~1'fti~-i-,/ ,. f! ~-I.~~~;;;.::--"':/ d '''/ '1 i 'I.......;;' ~I -' i. -- - T&lf, -, 1T~~> ~ , I "" , . l I~.~ . -' ~_j.__J, r::-~--==- -'- ~ ." :J . - --.c=r- -,:-~ ~ [2J - ~. ~1.t...Cf-~ ~ ~-~-.'._~~ ..'-' il ~! n,i'j w-== o ~ 0fm. .'j t 1 ~~~ {\j I ~ ~ I IL~i '" I ~~, '- ' \ \ I I I I I , j , /-\ UOP::R ~LCOR PLAN I\,.~j~""c' _.~ r~Nb ~ l N I PLA:\ XORTH -=:W~.~'~.'~TEi~~=, '~()O~-I ....~...................................... - . . ~ I n'I:!. II~I~KI~I; [;U:~[;F. ~,,,,,....,, ~,'''''''''' ~""'''.'' ~ r~!:~ .;~ .~' !:'};r'O\IJ ~!f~f"',f}.t:. ,:.!" a T "''''''''''''''''''',,::::...., \. '-'~,cf/<'-EorntNe '-- e\Q"I'!lj,~1;.(:'(Ii<, ,- SECOND STHEET SCllEME A: PIWPOSED PARKJ\C STR\JCTrRE- NO DIRECT CONNECTIO\ TO ,\Hj!OHY ~'"''''.''' ~""."", .,*1.. .. ___ "''11, .>:.' FlFTH I~~)'n:!m)"._._.nf;.-'::-...../^~, Ii! ~~ M Jk} ~ijS<J \,!'.'-'!",,:' I'Ol'l!lll ~.. ~i:-LJ:(..i!,.r' --.1 ~!~... 'J:';:':_~' SECO\D STEEET SCIIEHfD: PAl/KINC; STRUCTURE WITH CIRCULATIO\ TOWER- DIRECT CO.\.\ECTION TO AK\IOHY I STlLL\~i\TEH AHMOR)T' F~;\STBILI!YSTU~__._..,_ Lmso:; DRENNER AnCIIITECTS jt .. .__. _ ~ _/_ rrfJR _IJ:~'H ______ 1I,'I~ l.[\~L ._'~,G."t'~ ..r~'~>(~ ""' fI!Ii! TUUW STW'TI' BASE~EI'T LEVEL ~J.!" "Jk."',j' I I ~ I -_.,-~ l' r-/'4A.~.S- 8 THIRD STREET _.._ Fer.- '-"-'f,'1jt- An.n S~:f"I'r:\1 KEf< 2, 20()! I ....~...................................... w'. . e.'R"'11Ne tbO\\..Ot~b ~L t-J&IJ APt/moN I ~\ti~ .~ " ~~7 ( " LON<iJITU])1 NAL /tC'JTlo>>: ~~, ~ . /G~lt*'...PO' tU'~~ tMI\l-.l~ ~~~ ~t~IL.\. . j'll _~ 0 C-;' , II~'., '" ~. . .',. ~Ll, -1J ~-':J . . <i. ------------\~- I I' _ t:::l --,:':~.".l .i'...' '---l- ,. ,.n__LI~~ --3;.;.J , 1 I , rl ('. _1./ : ." \ . ,..~~t.r ) '" ,j l.iI 1'U ilJn1:.-/t .llCJTION ItoUt k'.ro' ~_..___ ~~._n _'''.. ...._..._ ~~1VA!~R_ ARMOI~~!E~SIBILIT~ STUDY -SECTIONS LARSON BRENNER ARClIlTECTS A 1 0.0 SEPTEMBER 2, 2004 ~=- ~._--_._...,,- '.~-_--'.." , A.R,flIO~Y' ,ti'T-~ I :TllL......4.Tt;f'_, MIJ.lt,! ........ ~::~..:~~.1 :~: LAMCi" r::W~LAiD~'l(~IJ~-~j~j~~l~ e..."".". lu. ~J(c,~\T~~f.:;eAt~Citl.I;~.M' HO.",",,' .leur'!_ l/..'..~}n...L'~, Iliijll. .c"l It-~ I: I. :. . . . . . . . . . . . . . . . :. .' . . . . . . . . . . . . . . :. . . . . Stillwater m_ ~ !I COST ESTIMATE AND APPENDIX . Conceptual Cost Estimate . Original Armory Building Drawings I . . . :. . . Conceptual Construction Cost Estimate . Stillwater Armory Arts Center Feasibility Study . . Scheme A . BldgArea Cost I SF Cost Lower Level Remodeling 15220 $130 $1,978,600 . Exterior Terrace I Plaza 5625 $20 $112,500 . First Floor Remodeling $130 . 11125 $1,446,250 Roof Top Terrace 4035 $30 $121,050 . . Second Floor Remodeling 4325 $130 $562,250 . . Total Scheme A .14.220.650.00 . . Scheme B :. Lower Level Remodeling 11175 $130 $1,452,750 Lower Level Demolition 4045 $20 $80,900 Lower Level New Addition 4292 $170 $729,640 . Exterior Terrace I Plaza 9420 $20 $188,400 . First Floor Remodeling 11125 $130 $1,446,250 . First Floor New Building 2435 $170 $413,950 . . Second Floor Remodeling 6720 $130 $873,600 . Second Floor New Building 960 $170 $163,200 Second Floor Roof Terrace 2715 $30 $81,450 . . Total Scheme B S5.43O.140.oo . . . Parking Structure . . Retail at Parking Structure 14320 $100 $1,432,000 . Parking Structure 132036 $40 $5,281,440 . Total Parkina Structure $6.713.440.00 :e . . . . Conceptual Cost Estimate A preliminary Construction Cost estimate at this point in a Feasibility Study is very approximate. being based only on broad square foot cost assumptions. Since the timeframe of Construction is unknown, a cost inflation/acceleration rate should also be factored in to these numbers. Many factors affecting cost are unknown at this time, but several assumptions and considerations are taken into account: · The interior of the Existing Armory building wilt likely needed to be partiaHy gutted for structural and HVAC considerations. · Very little if any of its electrical system will be re-used or salvaged. · The building will need a new water service and sprinkler system. · The building has no HVAC system; this will be all new. · The existing hot water boiler may be salvaged, but most piping will likely need to be removed or fe-routed due to plan and structural considerations. · If trusses are exposed, the building will need a new gabled roof with exterior insulation. As with many renovations of existing structures, the cost savings of retaining and using parts of the existing building are often partially offset by the added cost of working with and around the existing conditions. The square foot costs of renovation then become much closer to new construction ",",ok>>. Since detailed design work is not yet available, a simple cost per square foot methodology was utilized in determining estimated construction wolo. Quality construction materials and techniques are assumed. The following assumptions have been made: . Remodeled building areas - $130 I SF . New building areas - $170 I SF . Roof top paved surface areas.. $30 I SF · Ground level landscape development - $20 I SF · Retail areas at parking ramp - $100 I SF · Parking ramp area - $40 I SF Scheme A, which retains the existing Entrance to the Building and garage, and does not link directly to the proposed Parking Structure, will be,less .:...t',c.nsive than Scheme B, which has additional new construction. Though the Parking Structure was not part of this projecfs scope of work, an estimate for it is given as well. Please note that the numbers that follow below are Construction Costs only. Additional Proleet Coata should be considered, and may include: ArchitecturelEngineering Consultants Fees, Soil Borings, Testing Service and Consultants, Survey Work, Attorneys/Legal fees, Property Acquisition Costs, FF&E (Fixtures, furnishings and equipment). and a Project Contingency. . . . .: . . . . . . . . . . . . . . . .: . . . . . . . . . . . . . . . e: . . . . .,.~:~~ · ~!.!_!~~~ .A-~..... .!~._~...... ~~~ ~L. ~~4t.:~. . T D ~..- ,-. ~ . . ~ L!' tI.~" iJ _:; -< ~ ., ~." ..~ ..l~ '" '0.. . ./1. ...j ~ .l< Jo.o#. .~(.c' ,foe J( Ji.._ ..t"; fl.. _. .)~~"1... 4"....s..... '5'1,0 ....'.7.,_ IS.to _'B'&O.!,. 1J'.'10" J.:z....;..". l6'.t(J" ...!.I.t.l, 1"'10" ,J."'-a.+. fit.... .~!.~~__ . .~:t, . ~"" 'h, I'J,J, .;.... .1i>,'I..1 fO''flPiQ 1Uetfit'" I . , . "J, , · ' r ~ ill I i4..' . I '. I ' ".. tf'EJ 'I 'fi:~" ~)t[+ ~'I -~-J~._'- .l~ 14' Do...... 1 ~. .~-1.14 :! '---"'TJ.i!- 1r-"Tm::' - 14.O""..L_.r..~ (-. 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Reasons Public Works is requesting another employee: · Council indicated this year that · more needs to be done to clean up the downtown. · We have many more parks coming on-line (liberty, legends, settler's glen, brown's creek, public works field). · Existing and upcoming trails are not fully programmed for maintenance Public works employees have remained at 20 since 1997 · Part time employees have been reduced · Infrastructure has grown by over 10% since 1997 and park acreage has more than doubled · Public expectation for service has increased in same time period Conclusion: Efficiencies in Public Works have helped keep pace with growth, but new demands for service and significant new park assets mean more labor power is needed ifwe wish to meet the new demands while providing the same level of service as in the past '. '" ~ 15-~ >. o 0.. E '-1.l '- o .... ll) ~ E ::l 10 -....,. . Z 25 20 . Parks & Public Works Employees 5 -,.- o 1993 1994 1995 1996 1998 1999 2002 2000 2001 1997 2003 l 2004 . l!I Full-time . Part-time '. 12.00 10.00 Ul <l) <l) >--. o 0.. E w.J "-' o .... <l) ..0 E :::l Z . Miles of Streets per Street Employee 0.00 - 1993 1995 1996 1999 1997 1998 1994 2000 2001 2002 . 2003 2004 '. 25 ' 20 ' ~ 15 ' <!) >-, o Q. E u..i '- o ... <!) .0 E ::l Z 10 . Parks and Public Works Full Time Employees ~ ~ . ~ 5 . m ~ m m . . . ... ~ . ...., . ...... . . ,." Y(. ~{' ~, ,~ o 1993 1994 1996 1997 1995 1998 1999 2003 2000 2001 2002 * . . x 2004 . . - Parks - Streets Shop -,,~- Sewer m . Full-time '. 90,00 80,00 70,00 -- 60,00 -- 50,00 -- 40,00 - ~ 30,00 -- 20,00 -- 10.00 -- 0,00 1993 1994 1995 . Maintenance Ratio (Infrastructure Value/Budget Money) 1996 1997 1998 1999 2000 2001 2002 2003 . 2004 '. $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 -- . Parks & Public Works Total Budget $0 1993 1994 1996 1999 1997 1998 1995 2000 2001 2002 2003 . 2004 "". 90,00 80,00 70,00 60,00 </) ~ u ~ 50.00 ..:.:: .... oj 0.- <;.... 0 .... 1) 40,00 .r;, a ;:j z 30,00 -- 20,00 -- 10,00 -- 0,00 1993 1994 . Acres of Parks per Park Employee 1995 1996 1997 1998 1999 2000 2001 2002 2003 . 2004 .. ... 30.00 25.00 20,00 - ~ (fJ .2 ~ <..., ~ 15,OO-~ <l) ..0 E ::l Z 10.00 -- 5,00 -~ 0,00 . Miles of Sanitary Sewer per Sewer Employee 1993 1994 1996 1995 1997 1998 1999 2001 2000 2002 . 2003 2004 '" . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-27 November 9, 2004 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Community Development Director Russell Public Works Director Eckles Director of Administration Knauss City Clerk Ward OTHER BUSINESS Canvass of Election Results Councilmember Junker asked what was the voter turnout City Clerk Ward stated that the City's voter turnout was 82%. Motion by Council member Rheinberger, seconded by Council member Junker to adopt the canvass of election results. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None STAFF REPORTS Police Chief Dauffenbach explained that one of the older police cars needs a new engine and because of the age and mileage of the car it is not worth the expense for a new engine, and as of now the department is short of vehicles. He requested authorization to purchase a Ford Expedition 4X4 as one of the police vehicles that is budgeted in 2005 which is normally requested the first meeting in January for delivery in April. He stated that this vehicle would be received in February. Councilmember Milbrandt asked Chief Dauffenbach to explain the maintenance agreement on the consent agenda. Chief Dauffenbach explained that this agreement is for prepaid service work on new vehicles purchased to pay for service after the warranties have expired or preventative maintenance program. He explained that putting the maintenance agreement with the cost of the vehicle would allow it to be in the Capital expenditure rather than the Operations expenditure. City Council Meeting - 04-27 " November 9, 2004 Motion by Council member Milbrandt, seconded by Councilmember Rheinberger authorizing the purchase of a Ford Expedition to be delivered in February. All in favor. . Director of Administration Knauss provided recognition to City Clerk Ward for the successful administration of the 2004 elections. Mayor Kimble, Councilmembers Kriesel and Milbrandt, and City Administrator Hansen stated that they also received positive comments from judges and Washington County on the administration of the election process. Public Works Director Eckles provided an update on the North Hill project and the Deer Path project. He also provided information on the Prison Wall project and that it will be done on a time and materials basis. He stated that at 2nd and Poplar there is a deep hole that will be used for ponding. He reviewed the letter received from Ms. Jane Schwartz. He also stated that Ms. Schwartz requested that her lilacs be replaced even though they were on City right-of-way, but they will be replaced after the project is completed. He stated that the contractor will be reshaping and grading Schulenburg Park and that there will be a gain of square footage to the park. He stated that the Planning Department sent out notices asking for input on the improvements for Schulenburg Park and the response was that the people would like to leave it basically as it was so Ms. Fitzgerald is working on plans for some improvements to the park and then have another neighborhood meeting and meet with the Park Board. Councilmember Junker asked if there have been any comments on the Deer Path change. . Mr. Eckles stated that he personally has not heard comments, but that a staff person has received positive comment. Councilmember Kriesel stated that he has received good comments on Deer Path. Mayor Kimble stated that there is one resident on Brick Street that is not happy with the project. Council member Milbrandt asked about placing a temporary light on Manning Avenue. Mr. Eckles stated that the County has mentioned putting up a temporary traffic light; however there has been no definitive answer on that question. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger directing staff to prepare a formal letter to Washington County requesting a temporary traffic light at County Road 15 and County Road 12 for safety concerns until a permanent traffic light is placed at that intersection. All in favor. City Attorney Magnuson reviewed the ordinance relating to the sign ordinance and the direction given by Council at the last meeting. Council member Milbrandt stated that the ordinance should be consistent and requeste. the change that real estate sales provision for allowing signs on the right of way be Page 2 of 12 , . . . City Council Meeting - 04-27 November 9,2004 changed to be the same as for garage sale signs; that is that they can not be a nuisance, a safety hazard, or block the view of intersections. City Administrator Hansen requested that if Council had any questions or comments on the 2004-2008 CIP that was given to them today to contact him. He stated that the finance department did a great amount of work putting this document together Councilmember Milbrandt asked about the process to fill the anticipated vacant Council seat that will happen in January. City Attorney Magnuson explained that the process is up to the Council, it is a representative election. He stated that Council could request letters of intent or provide an application and resume. Mayor Kimble suggested that interested people submit a letter of interest and hold a special meeting to determine an appointment and have a decision made so that the person could be sworn in at the 2nd meeting in January. Councilmember Junker suggested that a number of questions be asked to have consistency in the process. After Council discussion it was the consensus of Council to direct the Director of Administration Knauss to prepare an application with questions and press release for Council review at the next meeting. Mayor Kimble stated that it would be appropriate to have a small reception as in the past the 1st meeting and prepare a plaque for the members of Council that have served the community during their term. Councilmember Milbrandt requested a workshop be placed on the December 7, 2004 4:30 agenda to discuss the ground rules for the 2005 Lumberjack Days event and receive a report on the finances of Lumberjack Days. Councilmember Kriesel asked about the status of the Human Rights Commission. Mayor Kimble provided an update and that the last meeting did not have a quorum, he is hoping there will be a quorum in the next couple of months and hopefully after January the new Council will be able to act.on this issue. Mayor Kimble recessed the meeting at 5:20 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Page 3 of 12 City Council Meeting - 04-27 November 9,2004 \ Others Present: City Administrator Hansen City Attorney Magnuson Community Development Director Russell Public Works Director Eckles City Clerk Ward . APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Junker approval of October 19 regular meeting minutes and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Mayor Kimble thanked City Clerk Ward for the successful administration of the 2004 elections and also thanked all the election judges, Sue Moore, Kathy Rogness, Sheila McNamara, Rose Holman, Chantell Knauss and Jason Crotty and Dave Fleischhacker of Public Works for their assistance during the process. Mayor Kimble informed the audience that the meeting is not being televised because of the change of the meeting due to the election and would be cablecast at a future date. OPEN FORUM There were no public comments . CONSENT AGENDA Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to approve the consent agenda. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2004-221, directing payment of bills Resolution 2004-222, approval of agreement with SafeAssure consultants, inc. for OSHA and safety consultation Request to purchase laptop - Fire Department Request to purchase two computers - Fire Department and Recreation Center Approval of banner installation - Valley Chamber Chorale.... November 15 through December 5 Resolution 2004-223, approving maintenance agreement for extended warranties for 2004 squad cars Resolution 2004-224, approving agreement with Johnson Radio Communications - Fire Resolution 2004-225, approving agreement with Jay Brothers for the Territorial Prison Wall . Page 4 of 12 "f . . . City Council Meeting - 04-27 November 9, 2004 PUBLIC HEARINGS Case No. ZAM/04-03. This is the date and time for a oublic hearina to consider a reauest from Jame~ H, Gilb~rt. r~QresentinqMikden oiStillVJ~t~rjQr ~ Zonina MaD Amendment chanqinq the zonina of Lots 1-7. Blk 1 Matt Hoolev Ac,jdition (2001 Washinaton Avenue) from BP-1. Business Park Industrial to BP-C. Business Park Commercial. Community Development Director Russell reviewed the request. He stated that the original zoning of the property was Business Park Commerical and that a few years ago was changed to accommodate the current use of Business Park Industrial for the Andersen Corporation. He stated that the original use is consistent with the Comprehensive Plan and that the Planning Commission reviewed the request and recommended approval at their October 11,2004 meeting. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Council member Rheinberger and Councilmember Junker spoke in favor of the rezoning. Motion by Council member Rheinberger, seconded byCouncilmember Kriesel to approve the first reading of an ordinance for a zoning map amendment the zoning of Lots 1-7, Blk 1 Matt Hooley Addition (2001 Washington Avenue) from BP-I, Business Park Industrial to BP-C, Business Park Commercial. Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. V/04-88. This is the date and time for a Dublic hearina to consider an aDoeal of the --., , Planninq Commission's decision on a reauest from Jack Buxell for a modification to a variance request to the heiqht requlations (54 feet. 11 inches oreviouslv aooroved. 59 feet 6 inches requested) for the construction of a 68 unit condominium (59 units oreviouslv aooroved) with an underaround oarkina aaraae 10q:ltf3d ~! 501 North Main Street (The Lofts of Stillwater) in the CBD. Central Business District. Community Development Director Russell reviewed the appeal request. He stated that at their October 11, 2004 meeting the Planning Commission reviewed the request and there was discussion of the height shown on the plans of the original 2002 Planning Commission/Council approval. He stated that the applicant indicated that the height of the original approval was approximately 59 feet 6 inches, rather than the 54 feet 11 inches that was approved. He stated that the Planning Commission expressed concern for downtown building heights higher than the 4 stories, 50 foot downtown height limit and denied the request 5 to 1. Mr. Russell stated that since that meeting the applicant has met with HPC on an acceptable building design for either the 59 feet 6 inch building or the 54 feet 11 inch building. He also stated that, according to the Downtown Plan, this site was designated Page 5 of 12 City Council Meeting - 04-27 November 9,2004 ' as "Special Site 3" which allowed a building as high as six (6) stories depending on design and adequate parking. . Mayor Kimble opened the public hearing. Mr. Mark Saliterman, Lofts of Stillwater, Inc. provided a chronological update on the project and stated that there was a calculation error on the original height request. Mr. Jack Buxell, architect, provided a comparison of the building as presented in 2002 and 2004. He stated that the figure of 54' 11" to the mid-point of the roof that was originally approved was due to his mistake and that the 2002 plans proposed five story structure that was 49'6" to the mid-point of the roof as defined by city ordinance, 66'6" high to the roof ridge. He stated that the height has never changed, that the calculation was wrong. He provided visual drawings to explain the difference of the roof height and the look from Pioneer Park. Council member Milbrandt asked what the view from Pioneer Park would be. Mr. Buxell explained and provided drawings to show what the roofline would look like from Pioneer Park. There will be no mechanical equipment showing. Ms. Pat Amerien, 307 E. Laurel Street, spoke against the request and stated that developers should be held to the standard. Mayor Kimble explained that the building has always been five stories and explained guidelines of the zoning and why a variance may be requested. He stated that the Downtown Plan allowed six stories on this site, however the change is not the number of stories but the height of the roof. . Mr. Paul Teske, 1812 North Broadway and member of the Planning Commission, stated that the use of the fifth floor has changed. He explained that the Planning Commission's position and their discussion felt there was height creep in the downtown. Councilmember Kriesel stated that six stories are not being considered that it is still only five stories. The downtown plan designation was to get development of this property. Mayor Kimble explained that the downtown plan had citizen input by the ward commission at the time the plan was developed. Mr. Howard Lieberman, Heritage Preservation Commission Chair, clarified a misstatement by the Stillwater Gazette. He stated that there are not two designs, just that the design is acceptable by the commission for either the shorter or taller building. He also stated that the developer and architect have bent over backwards to work with the City and its commissions and that it is a good design for this property downtown. Mayor Kimble closed the public hearing. . Councilmember Rheinberger spoke in favor of the request and stated that it would have a lasting improvement and be a real value to the downtown. Page 6 of 12 City Council Meeting - 04-27 November 9,2004 . Council member Junker stated that the developer stated that this building does not have a front of a building, they have four fronts and when the developer recognizes that they want it to look great from all sides. He felt that this building would be a quality building for a long time. Council member Milbrandt stated that this building would be something to get used to but felt with Mr. Buxell's explanation that the difference of 5 feet will not make it a greater shock and he stated he is in support of the request. Councilmember Kriesel and Mayor Kimble commended the Planning Commission and Heritage Preservation Commission on their dedication to this project. Motion by Councilmember Rheinberger, seconded by Council member Kriesel to approve the request for a modification to a variance request to the height regulations (54 feet 11 inches previously approved, 59 feet 6 inches requested) for the construction of a 68 unit condominium (59 units previously approved) with an underground parking garage located at 501 North Main Street (The Lofts of Stillwater) in the CBD, Central Business District and directed the City Attorney to prepare a findings of fact for the next meeting. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Mayor Kimble recessed the meeting at 8:17 p.m. . Mayor Kimble reconvened the meeting at 8:30 p.m. Case No. SUP/04-18. This is the date and time for a oublic hearina to consider a reauest from David Evans. III. for a Soecial Use Permit to redeveloo and reconfiaure an existina marina at 2009 Lake Street in the RB. Two Familv Residential District. Bluffland/Shoreland District and Flood Plain District (DNR review reauired) and Case No. V/04-17. This is the date and time for a oublic hearina to consider a reauest from David Evans. III. for a variance to the Bluffland/Shoreland setback reaulations (40 feet reauired. 0 feet reauested) for the construction of an addition (residence. service aaraae. restrooms and marina common area) to an existina residence located at 2009 Lake Street in the RB. Two Familv Residential District. Bluffland/Shoreland District and Flood Plain District (DNR review reauired)' . Community Development Director Russell explained the request as it relates to the Bluffland/Shoreland for a Conditional Use Permit and Variance for an existing reconfigured and expanded marina. He stated that it appears expansion is not for additional slips but will have fewer slips than the preexisting marina because of a smaller marina site. He stated that the decision of the Council is referred to the Minnesota DNR for review and certification before final project approval. He stated that there was not a Special Use Permit for the previous owner of the marina and that this application will bring the marina into conformance with the marina regulations. He stated that the current maintenance garage is not on marina property and the owner has indicated they would remove the garage when the new maintenance building is constructed and remove the docks from the adjacent property when the marina is dredged. He stated that there were concerns from the neighborhood regarding light, noise and possible increase in height of the residence and that impact. He presented a Page 7 of 12 City Council Meeting - 04-27 November 9,2004 topographical map to show the elevation of the property and adjacent properties and that the properties would overlook the roof to the river. He stated that the Planning . Commission approved the request and that if a decision is not made an extension of thP 50-day rule will need to be done. Mayor Kimble opened the public hearing. Ms. Judy Foster, 2011 Schulenburg Alley, spoke against the request because concerns of the historical character of the neighborhood will be destroyed and concerned for traffic patterns in the neighborhood. She felt that the design of the new buildings is not taking into account the historical surroundings. She quoted from the historical study done in 1999 on the neighborhood. She asked that the study be taken into consideration to maintain the historical character of the neighborhood. She presented Council with picture of her view from her back yard. She asked the Council and the new owners to consider redesigning the buildings to maintain the historical character and not obscure the view of the homes above the marina. She stated that single story homes is the standard along this area and wishes it to be maintained. Community Development Director Russell stated that the height has been reduced from the standard of 35 mid-peak to 24 feet to the peak. Mayor Kimble stated that the building being torn down is not designed historical therefore the Council cannot stop the owner from tearing the building down. He stated that Council is very aware of maintaining affordable housing in the community, howevee if someone buys the property and demolishes the home to put up a new one, Council cannot stop that if the new building meets code. He explained that cities couldn't require design review except in certain areas. He stated that the use is not expanding from what has been there in the past. Ms. Eleanor Anderson, 2021 Schulenburg Alley, stated that the street sign is spelled wrong and that it should be a street because it is not an alley anymore. She provided a history of Mr. Rumpfs use of the property, her property and expressed concern on the height of the building and traffic in the area as a result of the marina. She suggested that people access from Hazel. She stated that something has to be done about the traffic because people travel too fast and there is not room for two cars with boats. Public Works Director Eckles stated that area would be too steep to build a road. Mayor Kimble stated that if the neighborhood would want the alley changed to street they could petition for the name change. Mr. Tony Kerschbaum, a neighbor above the marina, stated he was supportive of the improvement of the marina but was concerned that the height of the building would block his view. He felt that there should be consideration of the neighborhood view. Mayor Kimble explained that the only way to protect a person's view is to purchase th. property as there are no rights to a view. He stated that the height has been reduced t 24 feet to the peak. Page 8 of 12 / . . . City Council Meeting - 04-27 November 9,2004 Ms. Anderson asked if there would be anymore commercial operations allowed in the area. Mayor Kimble stated that because this marina was already present, the marina could exist. However it is very unlikely that any Council would allow further commercial development in this area. Mayor Kimble closed the public hearing. Councilmember Rheinberger spoke in favor of the request provided that the new owners abide by the conditions of approval and felt that the improvement would be the first of many in the area and bring vitality to the area that has been non-existent for over 100 years, thereby enhancing home valuations and encourage positive incremental improvements by existing residents. Council member Milbrandt asked about the DNR approval. Council member Milbrandt and Junker stated that any improvement to the marina would be a great enhancement to the area. Community Development Director explained that the DNR has to certify the City's action within 30 days and if they do not certify there is no approval. Motion by Councilmember Rheinberger, seconded by Council member Milbrandt approving the Special Use Permit and directing the City Attorney to prepare Findings of Fact for the November 16, 2004 meeting. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Councilmember Rheinberger, seconded by Council member Junker to approve the Variance and directing the City Attorney to prepare Findings of Fact for the November 16, 2004 meeting. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. SV/04-85. This is the date and time for a oublic hearino to consider a reauest from -"-- . -. John and Katherine Schoenecker for a street vElcation for a oortion of North First (from the south edoe of Willow Street to a ooint 150 feet south) located near 301 E Willow Street in the RA. Sinale Familv Residential District. Community Development Director Russell reviewed the request for a street vacation. He stated the request is to enable the Schoeneckers to construct a garage. The Planning Commission reviewed the request and recommended denial because it would deny access to 1818 N 1 st Street and the lot south of that lot. Mayor Kimble opened the public hearing. Page 9 of 12 City Council Meeting - 04-27 November 9,2004 '" Mr. John Schoencker, applicant, requested the vacation be granted. He stated that the terrain and elevation change in this area as a single roadway is not an option because. of the difference in height of the right-of-way. He stated that a solution would be to vacate the east 30 feet rather than the entire street. Ms. Deb Johnson, 1824 N. 1 st Street, spoke in support of the request and felt that an easement for utilities or access to the vacant lots could be a solution. Mr. Paul Teske, 1812 Broadway, spoke in favor of the request. He felt it would create a positive benefit to the neighborhood. Mr. Virgil Plattner, 1813 N. Second St., stated as the request is presented that his lot 1801 would not have access. He stated that he would be in favor of an easement for the east 30 feet therefore retaining the west 30 feet for access to his property. Mayor Kimble explained that an easement is not possible, but municipal license may be allowed. Mr. Lee Shather, 1801 2nd Street, stated that he would support the granting of a license if it was only the east 30 feet of the roadway still allowing access to his lot. Mayor Kimble closed the public hearing. Councilmember Rheinberger stated that he would support the request or granting a . municipal license with only the east 30 feet which could be revoked should the City require the use of the right-of-way, that the applicant would be taking the risk, not the City. City Attorney Magnuson stated the best way is to grant a municipal license, however it is revocable. Councilmember Junker stated that a license would give accessibility to the lots should the property owners want to develop their property. Mayor Kimble asked the Schoeneckers, Mr. Plattner, and Mr. Shather if that was acceptable to them. They all responded that a municipal license would satisfy their concerns. Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2004-226, approving the issuance of a municipal license to John and Katherine Schoenecker and directing City Attorney Magnuson and Public Works Director Eckles to prepare a Municipal License with the Schoeneckers. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . Page 10 of 12 . . . City Council Meeting - 04-27 November 9,2004 UNFINISHED BUSINESS Possible first readina of ordinance amendina the sian ordinance Motion by Council member Rheinberger, seconded by Council member to approve the first reading of an ordinance amending the sign ordinance with the change that that real estate sales provision for allowing signs on the right of way be changed to be the same as for garage sale signs; that is that they can not be a nuisance, a safety hazard, or block the view of intersections. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None AdoDtion of resolution for ~(ii~J~~ments to the North Hill Assessment Roll Public Works Director Eckles stated that staff found a couple of errors in the assessment roll, that the property at 1 River Heights Drive had street improvements and was omitted from the roll and the owner has signed a waiver of appeal and agreement of assessment. He stated that the second error was at 2015 Lake Street that is a vacant lot that was assessed and should not have been, but charged a hookup charge if and when the property is developed. Motion by Council member Kriesel, seconded by Council member Rheinberger to adopt Resolution 2004-228, resolution adopting assessment for the North Hill Sewer Improvement Project (Project 2000-15). NEW BUSINESS There was no new business. ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adjourn the meeting at 9:42 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2004-221, directing payment of bills Resolution 2004-222, approval of agreement with SafeAssure consultants, inc. for OSHA and safety consultation Page 11 of 12 City Council Meeting - 04-27 November 9,2004 Resolution 2004-223, approving maintenance agreement for extended warranties for 2004 squad cars . Resolution 2004-224, approving agreement with Johnson Radio Communications - Fire . Resolution 2004-225, approving agreement with Jay Brothers for the Territorial Prison Wall Resolution 2004-226, approving the issuance of a municipal license to John and Katherine Schoenecker Resolution 2004-227, not used Resolution 2004-228, resolution adopting assessment for the North Hill Sewer Improvement Project (Project 2000-15). . . Page 12 of 12 .~ ., . . . CITY OF STillWATER CITY COUNCil MEETING NO. 04-28 November 16, 2004 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Public Works Director Eckles Finance Director Harrison Director of Administration Knauss City Clerk Ward APPROVAL OF MINUTES Minutes for November 9,2004 minutes will be placed on the December ih agenda for approval. OPEN FORUM There were no public comments. STAFF REPORTS Fire Chief Glaser provided an update on the new quick attack pumper that would be delivered on November 17. He also thanked the private donations received from organizations and individuals that amount to $110,000 toward the purchase of the quick attack pumper. Mayor Kimble and Council also thanked the contributors. Director of Administration Knauss reviewed the press release and proposed application for the anticipated appointment of a Councilmember in January, due to the possible resignation of Council member Kriesel after January 1, 2005. Motion by Council member Milbrandt, seconded by Council member Junker to approve the press release and application and the publication of the press release on December 1 with applications to be received no later than December 23, 2004. All in favor. ~ , \ Public Works Director Eckles provided an update on the North Hill project. He stated. that as part of the project there have been negotiations for the purchase of right-of-wa of Willow Street that extends west. He stated that there is a street sign there, but has never been an actual right-of-way for that street and that negotiations have been successful and requested that Council authorize the payment for the right-of-way. Motion by Council member Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-231, authorizing payment for right-of-way purchase. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None City Administrator Hansen stated that the City Council of Oak Park Heights has requested a joint meeting with the Council as a workshop with Mn/DOT on the "Cut and Cover Concept" on Tuesday, November 30 at 4:30 p.m. atOak Park Heights City Hall. He stated that the special meeting would have to be published as a special meeting. 'Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to set a special meeting for Tuesday, November 30, 2004 at 4:30 p.m. at Oak Park Heights City Hall for a workshop on the "Cut and Cover Concept." All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2004 - 229, directing payment of bills Possible approval of transfer of transfer of special assessment balances for 402 South Main (L1.257) Possible approval of transfer of transfer of special assessment balances for 402 South Main (L1 341) Possible approval of Utility Bill Adjustment - Sewer Charge Resolution 2004-230, approval of grant agreement with the State of Minnesota DNR PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS Possible aooroval of second readina of Ordinance No. 949. relatina to Zonina Mao Amendment chanaina the zonina of Lots 1-7. Blk 1 Matt Hoolev Addition (2001 Washinaton . Avenue) from BP-1. Business Park Industrial to BP-C. Business Park Commercial 2 ... . Motion by Councilmember Milbrandt, seconded by Councilmember Kriesel to adopt Ordinance No. 949, relating to Zoning Map Amendment changing the zoning of Lots 1-7, Blk 1 Matt Hooley Addition (2001 Washington Avenue) from BP-I, Business Park Industrial to BP-C, Business Park Commercial. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible aooroval of second readina of Ordinance No. 950. an ordinance amendina the Stillwater City Code &31-1. Subd. 26: Sian Reaulations City Attorney Magnuson reviewed the proposed ordinance and stated that the requested changes by Council at their last meeting has been made and stated that the same conditions apply for garage sale signs on right-of-ways as well as real estate signs. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Ordinance No. 950, an ordinance amending the Stillwater City Code ~31-1, Subd. 26; Sign Regulations. . Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible aooroval of resolution aQQptin<;1 FinQin<;1s of Facts. Conclusion and Order related to a Variance reauest to the heiaht reaulations (54 f~~t 11 inches oreviouslv aooroved. 59 feet 6 inches reauested) for the constr~J<:~.i0n Qf ~ 6~ l~nit condominium (59 units oreviouslv aooroved) with an underaround oarkina aaraae located at 501 North Main Street (The Lofts of Stillwater) in the CBD. Central Business District (Case No. V/04-88) Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2004-232, resolution adopting Findings of Facts, Conclusion and Order related to a Variance request to the height regulations (54 feet 11 inches previously approved, 59 feet 6 inches requested) for the construction of a 68 unit condominium (59 units previously approved) with an underground parking garage located at 501 North Main Street (The Lofts of Stillwater) in the CBD, Central Business District (Case No. V/04-88). Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . Possible aooroval of resolution adontina Findinas of Facts. Conclusion and Order related to a Soecial Use Permit to redeveloo and reconfiaur~ ~n existina marina at 2009 Lake Street in the RB. Two Familv Residential District. Bluffland/ShQreland District and Flood Plain District (Case SUP/04-18) and variance to the Bluffland/Shoreland setback reaulations (40 feet reauired. 0 feet reauested) for the construction qf an :;IQQition (residence. service aaraae. restrooms and marina common area) to an existina residence located at 2009 Lake Street in the RB. Two 3 ~. Familv Residential District. Bluffland/Shoreland Di~trict and Flood Plain District (Case No. . V/04-17) Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2004-233, resolution adopting Findings of Facts, Conclusion and Order related to a Special Use Permit to redevelop and reconfigure an existing marina at 2009 Lake Street in the RB, Two Family Residential District, Bluffland/Shoreland District and Flood Plain District (Case SUP/04-18) and Variance to the Bluffland/Shoreland setback regulations (40 feet required, 0 feet requested) for the construction of an addition (residence, service garage, restrooms and marina common area) to an existing residence located at 2009 Lake Street in the RB, Two Family Residential District, Bluffland/Shoreland District and Flood Plain District (Case No. V/04-17. Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None NEW BUSINESS Possible aooroval of resolution aoorovina renewals of On-sale. Off-sale. Club. Wine. Sunday On-sale. On-sale 3.2%. off-sale 3.20/9 liquor li<;enses and tobacco licenses for 2005 Council member Milbrandt requested that staff look into liquor license fees that other cities are charging and bring back to Council at a future meeting. . Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2004-234, approving liquor and tobacco licenses for 2005. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Councilmember Milbrandt, seconded by Council member Kriesel directing staff to research other cities liquor license fees and bring back to Council. All in favor. Possible aooroval of banner reauest - Grand Garaae - Ron Vantine Mayor Kimble reviewed the Santa banner request at the Grand Garage. City Administrator Hansen stated that this request was approved in 2003. Motion by Councilmember Rheinberger, seconded by Council member Junker to approve the banner request. All in favor. Soecial Event - Stillwater Bed & Breakfast Association Mayor Kimble reviewed the special event request by the Stillwater Bed & Breakfast . Association for their annual Christmas Tea to be held on December 5. 4 . Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the annual Christmas Tea special event for 2004. All in favor. Possible aooroval of resolution annexina land to the Citv of Stillwater City Attorney Magnuson reviewed the resolution annexing land into the City of Stillwater; he stated that this is the land adjacent to Brown's Creek. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-235, a Resolution Annexing Land to the City of Stillwater Pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation Dated August 16, 1996. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible aooroval of bell rinaina locations - Salvation Armv Mayor Kimble reviewed the bell ringing locations proposed by the Salvation Army for the Graffiti Center. . Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to approve the bell ringing locations proposed by the Salvation Army. All in favor. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Council member Junker to adjourn the meeting at 7:25 p.m. AU in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . 5 Resolution 2004-229, directing payment of bills . Resolution 2004-230, approval of grant agreement with the State of Minnesota DNR , Resolution 2004-231, authorizing payment for right-of-way purchase. Resolution 2004-232, resolution adopting findings of facts, conclusion and order related to a variance request to the height regulations (54 feet, 11 inches previously approved, 59 feet 6 inches requested) for the construction of a 68 unit condominium (59 units previously approved) with an underground parking garage located at 501 North Main Street (The Lofts of Stillwater) in the CBD, Central Business District (Case No. V/04-88) Resolution 2004-233, resolution adopting findings of facts, conclusion and order related to a special use permit to redevelop and reconfigure an existing marina at 2009 Lake Street in the RB, Two Family Residential District, Bluffland/Shoreland District and Flood Plain District (Case SUP/04-18) and variance to the Bluffland/Shoreland setback regulations (40 feet required, 0 feet requested) for the construction of an addition (residence, service garage, restrooms and marina common area) to an existing residence located at 2009 Lake Street in the RB, Two Family Residential District, Bluffland/Shoreland District and Flood Plain District (Case No. V/04-17 Resolution 2004-234, approving liquor and tobacco licenses for 2005 Resolution 2004-235, a Resolution Annexing Land to the City of Stillwater Pursuant to the Joint Resolution of the City and Town of Stillwater as to Orderly Annexation Dated August 16, 1996. Ordinance No. 949, relating to Zoning Map Amendment changing the zoning of Lots 1-7, Blk 1 Matt Hooley Addition (2001 Washington Avenue) from BP-I, Business Park Industrial to BP-C. Business Park Commercial Ordinance No. 950, an ordinance amending the Stillwater City Code 931-1, Subd. 26; Sign Regulations. . 6 . . JOINT CITY COUNCIL MEETING CITY OF STILLWATER AND CITY OF OAK PARK HEIGHTS CITY COUNCIL MEETING NO. 04-29 November 30, 2004 SPECIAL MEETING 4:30 P.M. Present: Absent: Councilmembers Kriesel, Milbrandt, and Rheinberger Council member Junker and Mayor Kimble Others Present: City Administrator Hansen City Attorney Magnuson Community Development Director Russell Discussion on Cut & Cover Concept Mayor Beaudet of Oak Park Heights called the Oak Park Heights City Council meeting to order. Council member Milbrandt, Stillwater, called the City of Stillwater City Council meeting to order. The meeting was turned over to Rick Arnebeck of Mn/DOT to report on Mn/DOT's study of the Cut & Cover Concept for Trunk Highway 36. Mr. Arnebeck noted that the geometries of the project would prevent ramps east of Osgood due to grades and merging issues. He stated that the construction staging for each intersection would take in excess of two years and that access to area business would be non-existent or extremely limited during that time period. It was noted that these businesses would likely not survive the construction process. Mr. Arnebeck stated that without further direction from the Cities of Oak Park Heights or Stillwater that Mn/DOT would revert back to the prior approved layout of 1995. It was noted that the 1995 project could be completed by 2011 but would be obsolete by 2020. Mn/DOT will send a letter to each city advising them of their options and request a response by March 1, 2005. ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Kriesel to adjourn at 5:35 p.m. All in favor. Wally Milbrandt, Council member . ATTEST: Larry D. Hansen, Acting City Clerk Se~t By: Dahl~n Sign Co; . . . 952-888-7178; SHOPS * * * * * * * *............... . . * * ON OR NEAR litE CORNER OF N. MAIN AND MULBERRY ST. EAST SIDE OF STREET (CHAMBER WEBSUE ON BACK) Dec-7-04 4:50PM; Page 1/1 SHOPS ...*...... . . . . ...*....,.... . . . . . . *.... '. .." . ..*.... . . .-*....: . . * * *..... .' * * ACROSS FROM litE SHOPS IN II:a STAPLES Mll..L BUILDING (2-SIDED) . ,. { t' . . 12/03/2004 14:19 ,:- --I.. H" r , , , 5514394035 GSCC PAGE 01 P.O. Box 516, 106 S. Main Street. Stillwater, MN 55082 ~ Phone:(651) 439.4001/651) 439-7700 . Fax:(651) 439-4035 . 'I\I"WW"ilovestillwater.com :11 .1 Decemb~r 3, 2004 J :11 .11 J ;'1: Mayor t" mble Stillwat r City Council Members Stillwat. City Staff 216 N" lth St. Stillwatrr, :MN 55082 ! : yOf, Council Members and Stafl: As Ex ,tive of the Greater Stillwater Chamber of Commerce, I heartily endorse the street b inner program for Stillwater's Historic District, My thanks to the City of Stillwat r for its support of this project. . .1 . , : I , 'I ; ! i :;1 lj, i~ ~'I j l: il III ~. -~ LOCATION:6514394035 " RX TIME 12/03 '04 14:40 .. ~ .~ CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-10 May 4, 2004 . REGULAR MEETING 4:30 P.M. Acting Mayor Junker called the meeting to order at 4:30 p.m. Mayor Kimble arrived at 4:38 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen Police Chief Dauffenbach Director of Administration Knauss Public Works Director Eckles Acting Fire Chief Glaser Community Development Director Russell Administrative Secretary Moore OTHER BUSINESS Possible exoenditure bv Downtown Parkina Commission . Community Development Director Russell explained that the Historic District Committee of the Chamber of Commerce would like to work with the City and the Downtown Parking Commission in installing banners on the light poles downtown. Josie Tilson, a member of both the Downtown Parking Commission and the Historic District Committee addressed Council. A bid of $3,200 was received for the design of the banners. The banners themselves will cost around $4,000 which will be paid for by the Chamber, and asked for City assistance in repairing some of the poles and installing the banners. Council member Rheinberger asked whether the banners would add to the clutter of signage downtown. Ms. Tilson responded that the banners would not be used for advertising, but would add color downtown, and the design would be approved by the Heritage Preservation Commission. Council member Rheinberger questioned the benefit to the residents of the City outside of the downtown. Councilmember Kriesel stated that he believes the residents would support the idea because it would bring pride to the community. Mayor Kimble stated that the vitality of the downtown is important to the whole City. Councilmember Milbrandt stated he does not have a problem with the banners, but with the financial obligation of the City. Motion by Council member Junker, seconded by Councilmember Kriesel to approve the expenditure of up to $4,000 for banners downtown pending a written endorsement from the . ~ -It ::.: City Council Meeting - 04-10 . . . May 4, 2004 executive director of the Chamber of Commerce, and with final design approval by the Council following approval by the HPC. Ayes - Councilmembers Kriesel, Junker and Mayor Kimble Nays - Council members Milbrandt and Rheinberger Communitv Familv Center ConceDt Plan Community Development Director Russell explained that there has been discussion of a Community Family Center in the greater Stillwater area. Two representatives of area organizations, Brian Hubbard of the YMCA of Greater St. Paul, and Paula Laidig of Stillwater Area Schools, were present and addressed Council regarding the concept. Mr. Hubbard stated they would like to put together an Integrated Planning Team. Motion by Council member Milbrandt, seconded by Councilmember Kriesel to approve the City's participation in the planning process for a possible Community Family Center. All in favor. Motion by Council member Milbrandt, seconded by Councilmember Rheinberger to designate Council member Kriesel and whatever staff necessary to participate in the planning process for a possible Community Family Center. All in favor. STAFF REPORTS Police Chief Dauffenbach reported that this is the second year the Police Department has managed the pay parking program downtown at considerable cost savings to the City. The Downtown Parking Commission would like to expand the signage program in the parking lots downtown. The cost is estimated at $1,161 per sign for 13 signs, for a total of approximately $16,254 with the same design as the signs which were installed last year. Motion by Council member Milbrandt, seconded by Council member Rheinberger to approve the expenditure for parking lot signage as proposed by the Police Chief. All in favor. Police Chief Dauffenbach reported on possible future shelters for the pay parking lots. Fire Chief Glaser updated Council on a house fire at the Legends of Stillwater Development. The cause of the fire is currently under investigation. Motion by Councilmember Rheinberger, seconded by Council member Kriesel to adopt Resolution 2004-101, approving the development agreement with Jennings Bank for the development on County Road 5 contingent on the following conditions: 1. A comprehensive trail plan and its improvement shall be constructed in lieu of park dedication as part of the utility improvements and completed before certificate of occupancy is issued. Page 2 of 15 . . 22" 9 b '~..o"'~"'''''''<<);';;''''''''~''.''"~' > ! . . : . I i I ISK4_ ~ . l . - Grommet w cable fies to secure banner to pipe . ~ i 1 . 22' r-- b 6 I' ~ ~ - ., gt:") 'oH I ~. ~ m~ ~;:: .:3=~ II , I I; '1 1= 1M i i l-- ISKl , . ; - Grommet w coble fies to secure banner tapPa . . . 1 . ~ "!"rPKn/ DOlw~ Pkq,", MliJrof lit,hrjtf>lr, ort..hNi~'doNWr:-fnmi I :H.R. topt. }.'/2" x J.'/2" . . . ,,_ 1 . ".\ ,,\J 1" City of Stillwater Heritage Preservation Commission November 1,2004 Mr. Johnson moved to deny the use of Nonnan brick on the south, east and half of the north elevations and the use of stucco on the east elevation, with the developer to come back with materials samples and revised drawings for the other proposed changes. Mr. Tomten asked if Mr. Johnson would be willing to include denial of the removal of the ornamental metal on the south elevation. Mr. Johnson agreed to incorporate that in his motion. Mr. Peterson seconded the motion; motion passed unanimously. Case No. DR/02-47 Final design approval for 501 Lofts condominiums at 501 N. Main St. Jack Buxell, Buxell Architects, representing the applicant. Mr. Buxell reviewed the originally approved design drawings and the revised drawings showing the Main Street, east and south elevations. Ms. Fitzgerald said both Mr. Eastwood and Ms. Kraske had called and indicated they were satisfied with the revised design. Mr. Liebennan expressed his appreciation to the owner/architects for listening to the HPC's concerns and for going the extra mile to address those concerns. He said he was "very pleased" with the effort and moved approval of the revised design as conditioned. Mr. Tomten seconded the motion; motion passed unanimously. Case No. DR/04-64 Design review of light pole banners for the historic downtown district. Bob Lane, Lane Design Group Inc. representing the Historic District of the Greater Stillwater Chamber of Commerce. Present were Bob Lane and Joci Tilsen. Mr. Liebennan began the discussion by stating the HPC was always anxious to work with the downtown community. Drawings of the proposed banners were included in the packet. The proposal is to utilize two sets of banners, a bunting banner in June and July at;ld a second banner for the remainder of the year. Ms. Tilsen noted the revised design of the banners does not allow for letters on the banners; it is proposed to install 3"x3" brass plates on the light poles to indicate the business that provided funding for the banner. Mr. Johnson noted the shape of the proposed banners is a lot softer than the original design. He moved approval of the use of SKI (bunting) for the majority of the summer season, with the choice ofSK3 or SK41eft up to the Chamber, and for the use of the 3x3" plaques as submitted. Mr. Peterson seconded the motion; motion passed unanimously. Mr. Tomten said it would be good if there were better lines of communication between the HPC and the Chamber's Historic District Committee. It was agreed to include the Historic District Committee's meeting agendas in future HPC packets. 2 , LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2004-236 . . Ace Hardware ADP Screening Advanced Sportswear Aggregate Industries Alexis Fire American Airworks American Classic Homes Arch Wireless Aspen Mills Atomic Architectural Sheet Metallnc, AT&T Becker Arena Products Braun Pump & Controls Bryan Rock Products, Inc. Buberl, Larry Cargill Cashman, James, Fuhr Trenching Cashman, James, Pipeworks Plumbing Catco, Chemsearch Chris Amdahl Locksmith, Inc. Citi Cargo & Storage Coca Cola Comcast Comprehensive Communications Crysteel Truck Equipment Cub Cummins Cy's Uniforms Dauffenbach, Charlotte Dell Computers Edina Fire Department Eichtens Service Repair Fire Equipment Specialties First Line Fleischhacker, Dave Force America Fred's Tire Fuhr Trenching, Inc, Galles Corporation Galls Incorporated GCR Mpls Truck Tire General Security Services Corp" Glaser, Stuart . Hardware Federal DOT Drug Screen Uniforms Concrete Sand Fire Truck, Hosebed Divider Yellow Nyl Braids Grading Escrow Refund Pagers Uniforms Stone Cap Flashing Telephone Tempered Glass for Equipment Gate Repair N Hill Lift, Repair Myrtle Lift Gravel November Animal Transport Salt CDBG Contract Sewer CDBG Contract Sewer Equipment Repair Supplies Maintenance Supplies Repair Lock Unit Rental Concession Supplies Cable Cell Phone Supplies Cutting Edge Concession Supplies Battery Repair on Generator Badges Sewing Patches Computers MN Technical Rescue School Repair Roof Top Bunker Equipment Concession Supplies Reimburse Work Boots Repair Spool Valve Tires Long Lake Estates Sewer Repair Gloves Flashlight Tires Alarm System Monitoring Binoculars 531.07 440.00 1,433.75 210.34 122,553.00 93,74 1,500.00 33.91 375.79 7,300.30 62.19 561.14 1,860,30 150.23 85,00 15,215,87 4,100.00 2,350,00 19,85 659.51 92,00 95.85 2,975.00 70,67 99.00 172.70 124,60 224,50 72.37 116,00 2,860,94 120.00 484.31 222,11 1,619.17 75,00 117.38 158.20 6,477.50 57.72 387,59 228.60 63.10 31,93 EXHIBIT" A" TO RESOLUTlON #2004-236 Page 2 Glewwe Doors Inc, Yale Mortise Cylinder Gopher State One Call Billable Tickets Government Finance Officers Assoc. Membership Grafix Dasher Board Banners Greeder Electric Repair Lake St Lift, Repair Conveyor PW Hamble, Rod Reimburse Work Boots Hardwood Creek Lumber, Inc, Lath Hawk Labeling Systems Labels Holiday Fleet Fuel Heritage Printing Flyers, Envelopes Iceman Industries Salt Ice Skating Institute Endorsements Ikon Office Solutions Maintenance Agreement Industrial Door Co., Inc. Repair Door Infratech Hose End, Tractor Drive Assembly Insight Panasonic Toughbook,Adaptor, Docking Integra Telephone Interstate All Battery Center Battery Jansens Cleaning Service Maintenance Agreement J,H. Larson Lights Johnson Controls Repair Cage and Blower KCI Sports Ventures Crimson & Gold Books for Resale Knauss, Chantell Reimburse Mileage, Dues Krongard, Les Compressor Maintenance Lakeview Hospital Legal Blood Draws Larson Brenner Architects Study SW Armory Arts Center Linhoff, Tom Mn State Fire Chiefs Conf Expenses Linner Electric Bulbs, Repair Switch Lynn Peavey Company Evidence Supplies Magler, Jeff Education Reimbursement McDonald Construction Inc. Grading Escrow Refund Menards Maintenance Supplies Met Council November SAC Report Metro Fire Leader Line Wye MN Dept Administration, Intertechnologies October Internet Usage MN Dept of Public Safety BCA Forensic Intoxilyzer Class MN Dept of Public Safety BCA Training & Dev Managerial Realities Class MIAMA Membership MN Pollution Control Agency Certification Fee National Trust for Historic Preservation Dues Newman Traffic Signs Sign Blanks Next Day Gourmet Microwave for Concession Stand Northern Escrow, Inc, Jay Brothers Territorial Prison Wall Repair Northern Tool & Equipment Tools Northern Traffic Supply Sign Posts ~ 40,00 379.50 35.00 739.11 1,126.00 30.00 117,58 138.65 106.70 1,053.44 3,182.22 50.00 564.17 227.50 216.09 3,658.29 887.34 112.84 300,00 363,,77 1,970,,00 359.40 55.13 105.00 120.00 10,287.75 372,77 202.89 65,15 765.00 1,500,00 66.55 20,047,50 609.41 140.83 225.00 120.00 100.00 46.00 20.00 815.79 290.69 34,247,62 47.91 1,504,85 . . . EXHIBIT" A" TO RESOLUTION #2004-236 . Office Depot O'Loughlin, Margaret, Miller Excavating On Site Sanitation Parts Associates PC Solutions Price, Monica Quill R & R Specialties of Wis, River Valley Printing Roof Tech Rottlund Homes Russell, Steve S & S Tree Horticultural St. Croix Boat & Packet Co, St. Croix Rec. Co, St. Croix Tree Service Samaritan Tire Schultz, Alison Kaye Schwaab, Inc. Senn & Youngdahl Sentry Systems, Inc. Short Elliott Hendrickson Inc. South Hill Liquor Spring brook Sprint Stillwater Equipment Company Stillwater Ford Stillwater Gazette Stillwater Towing Stork Materials Technology Sysco T.A, Schifsky & Sons, Inc. Toll Tru Green Chemlawn Valley Trophy Viking Sprinkler Co, Walmart Ward, Diane Washington County Watson Company Workwell Occupational Services Xcel Energy Outdoor Lighting Yocum Oil Zoller, Rob . . Page 3 Office Supplies CDBG Contractor Sewer Svs Install Unit Rental Parts Maintenance Agreement Reimburse Mileage, Meals Office Supplies Netting for Hockey Goal, Blade Grind Envelope Repair Roof Top Grading Escrow Refund Browns Creek Trail Supplies, Refreshments Seeding & Aeration PW Facility October Arena Billing Playground Set for Lily Lake Remove 3 Boxelder Trees Tires Tobacco Compliance Checks Notary Stamps Grading Escrow Refund Maintenance Agreement North Hill Refund Overpayment Investigative Fee Upgrade Finance Training Cell Phone Lights Vehicle Maintenance Publications Towing Fees North Hill Sanitary & Water Phase 1\ Concession Supplies Asphalt Welding Supplies Fertilizing Parks Name Signs Reset Sprinkler System Supplies Reimburse Mileage Training St. Cloud Rumpf Marina Recording Fees Concession Supplies Flu Shots Installation Group 5 Street Light System Fuel Reimburse for Tools and Office Supplies 107.86 5,650.00 471.30 459,33 48.00 113,52 48.97 361.63 104.37 258,30 10,000,00 55.97 2,561.33 33,120.20 17,662,09 452,63 1,264,23 45.00 134,19 9,000,00 130,62 1,102,86 150,00 2,268.00 52,63 225.04 57.48 305,78 144,23 3,315.00 339.49 673,06 201,82 1,588.98 14,38 212,,50 25.03 63.18 54.50 86,87 204,00 265,000,00 5,949,65 280.98 EXHIBIT" A" TO RESOLUTION #2004-236 MANUAL BILLS NOVEMBER Larkin, Hoffman, Daly & Lindgren Ltd, Municipal Boundary Adjustments Postmaster Xcel ADDENDUM TO BILLS 3M Ace Ancom Communications, Inc. Ancom Technical Center Arcon Construction Co., Inc. ARM Registration Office AT & T Wireless Boesel, Tom Sr. Carquest Cartridge World Clarey's Commissioner of Transportation GCR Tires Graphics Media LLC Hennepin Technical College Industrial Door Co., Inc. Interstate All Battery Center Interstate Companies, Inc, Jorgensen, Robert Lake Superior College Legislative Associates, Inc. Leitner Company Linner Electric Co, Inc. Magnuson Law Firm Nextel Office Depot Office Max On Site Sanitation Pinky's Sewer Service, Inc, Pinnacle Restaurant Group LLC Quill Qwest Stillwater Gazette Stillwater Towing, Inc. T.A. Schifsky & Sons, Inc. Tower Asphalt Verizon Wireless Wente, Michael, Fuhr Trenching Seminar Filing Fee Annexation of 2 Parcels Utility Bill Postage Electricity, Gas Sign Film Hardware Mobile Radio & Cable Radio North Hill Phase 2 & 3 Education Cell Phone Straw Starters & Clutches Toner Bolt Cutter Education Tires Paper Education Equipment Repair Supplies Battery Equipment Repair Supplies Reimbursement for Parking Ticket Education Legislative Services Sand New Truck Supplies Professional Services Cell Phone Office Supplies Office Supplies Unit Rentals Pumped Sand Trap Refund Overpayment Office Supplies Telephone Publication Towing Asphalt 2003 Street Improvement Cell Phone CDBG Contractor Sewer Svs Page 4 30.00 37,,74 1,708,37 24,327.74 . 553,82 201.97 3.170.44 104.59 853,396,79 100,00 580.65 40.00 616.25 23.42 84.04 100,00 484.96 70,82 456.52 227,50 146.86 91.59 35,00 100,00 3.833,33 1,577.90 146.65 8,579.83 553.33 75.42 74,57 235,66 200.00 45,00 655.54 217,79 20.25 79.88 61,04 60,600.18 277.41 5,700.00 . .' , . . . EXHIBIT" A" TO RESOLUTION #2004-236 Xcel Adopted by the City Council this 7th Day of December, 2004 Page 5 Electricity, Gas TOTAL 7,389.01 1,605,272.53 . . . Y~emo DATE: December 7,2004 TO: Mayor and City Council Chantell Knau~ Director of Administration FROM: RE: Memorandum of Understanding between the City of StilI water and the AFSCME (Local 517) Bargaining Unit The attached Memorandum of Understanding has been negotiated with the AFSCME unit to establish language applicable to those job classifications that are designated as "Exempt" under the Fair Labor Standards Act (FLSA). Recommendation Staff recommends the City Council adopt the attached resolution approving the Memorandum of Understanding. ......... MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILLWATER AND LOCAL 517 COUNCIL NO.5 OF THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO . SUBJECT: APPLICA TION OF AFSCME LABOR AGREEMENT TO EXEMPT EMPLOYEES PURPOSE: To establish language applicable to job classifications that are designated as "Exempt" under the Fair Labor Standards Act (FLSA). APPLICABILITY: The provisions of this policy apply to all AFSCME (Local No. 517) employees that are appointed to a job classification that is designated as "Exempt" under the Fair Labor Standards Act (FLSA). STATEMENT OF UNDERSTANDING: It is understood that the City of Stillwater and Local 517, Council No.5 of the American Federation of State, County and Municipal Employees (AFSCME) AFL-CIO, have negotiated and agreed on the application of the AFSCME Labor Agreement to exempt employees. It has been agreed by the parties that any portions of the AFSCME labor agreement concerning overtime, compensatory time, and call back time will not apply to job classifications that are designated as "Exempt" under the Fair Labor Standards Act (FLSA). All other provisions of the Labor Agreement will remain in full force and effect. "Exempt" employees are eligible for time off under the City's Flex Time Policy. . FOR THE CITY OF STILLWATER: FOR AFSCME (LOCAL NO. 517): Date: Date: . . . . RESOLUTION NO. 2004-245 APPROVING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF STILL WATER AND LOCAL 517 COUNCIL NO, 5 OF THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, AFL-CIO BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the attached Memorandum of Understanding between the City of Stillwater and Local 517 Council 5 of the American Federation of State, County and Municipal Employees, AFL-CIO is hereby approved. Adopted by the City Council this ih day of December 2004. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . .i , ". . City of Stillwater2004 Certification of Delinquent Sewer Billings REVISED For Collection with the 2005 Property Taxes Project #0001 1 Year - 10% Interest Property Certification Property Certification ID Amount ID Amount 1903020330098 378.00 2903020140066 283.53 1903020330106 378.00 2903020210035 152.00 1903020340007 236,,00 2903020240001 298.20 1903020340037 51,50 2903020240051 373.46 1903020440045 233.80 2903020310014 440,,18 2003020210013 129 :00 2903020310024 347.90 2003020210023 281.20 2903020310034 145,60 2003020220009 327,,05 2903020310035 131.70 2003020220022 338.72 2903020320010 1,71B,30 2003020230017 159,30 2903020320016 86.30 2003020240009 289.32 2903020320028 87,,60 2003020240011 139.10 2903020320032 232.50 2003020330036 364.72 2903020320037 321 .40 2003020330054 105.00 2903020320049 483.60 2003020330077 315.60 2903020320066 48.60 2003020410038 425,,59 2903020320068 229.00 . 2003020430014 226.70 2903020320080 197'70 2103020130010 94,50 2903020320081' 141:30 2103020130013 90.00 2903020320086 335,,90 2103020140016 99,,00 2903020330013 396.63 2103020330016 150.70 2903020330026 460.43 2103020330027 520.20 2903020330062 68,,90 2103020330049 80.50 2903020330076 556.10 2103020330049 17 4.50 2903020340010 271.94 2103020330062 263.40 2903020340018 579.29 2103020330067 121.70 2903020340020 51.50 2103020330079 45.50 2903020340040 277.77 2103020340034 286.45 2903020340070 110,10 2103020340036 245.87 2903020340081 559:20 2103020340037 186.10 2903020340085 382.14 2103020340073 263.40 2903020340093 220.20 2103020340087 61.50 2903020410009 431 AO, 2103020340088 309.80 2903020410029 457:52 2103020340129 259.20 2903020410055 47193 2103020340133 114.94 2903020410080 335.75 2103020340142 457.50 2903020410083 367,68 2103020340144 466.40 2903020410093 60.20 2103020340147 312.56 '2903020420009 585.30 2103020430014 245.91 2903020430020 260.35 2103020430015 57.30 2903020430027 466,,19 2103020430017 389.30 2903020430030 263AO . 2103020430020 260:37 2903020430031 303.85 2103020430027 246.00 2903020430053 121:1 0 .. 1 , $ City of Stillwater 2004 Certification of Delinquent Sewer Billings REVISED For Collection with the 2005 Property Taxes Project #0001 1 Year - 10% Interest Property ID 2103020430039 2103020430045 2103020430051 2103020430065 2103020430071 2103020430074 2103020430080 2803020120026 2803020120027 2803020120028 2803020120029 2803020120064 2803020120078 2803020120094 2803020130081 2803020130128 2803020130135 2803020210004 2803020210008 2803020210009 2803020210023 2803020210043 2803020210072 2803020210077 280302021.0091 2803020210107 2803020210108 2803020210109 2803020210112 2803020220006 2803020220009 2803020220040 2803020220054 2803020220073 2803020220079 2803020220089 2803020220093 2803020220095 2803020230023 2803020230056 2803020230064 2803020230081 2803020230082 2803020230085 Certification Amount 573.51 245,88 469.18 148.48 91.00 257.45 283.70 270.20 203.50 57.50 248.90 74,70 534.12 83.90 424.23 257.44 51.50 245.84 87.60 . 356.04 396.61 289.35 423.10 402..60 86.60 298.07 306.73 183.20 321 .25 78.66 333.00 306.74 113.00 441 :33 86.60 121.00 56.00 101.90 113.00 180.30 61.60 266.17 57.30 245.85 Property ID , 2903020430075 2903020440012 2903020440025 2903020440026 2903020440029 ,2903020440041 ' 2903020440055 2903020440070 2903020440072 2903020440075 2903020440101 29030204401.04 2903020440129 3003020310058 3003020410004 3003020410010 3003020410017 3003020410019 3003020410028 3003020440032 3003020440049 3003020440061 3103020110022 3103020110084 3103020110088 3103020110090 3103020110098 3103020120002 3103020130022 3103020140022. 3103020140035 3103020140042 3103020140044 3103020140051 3103020220010 3103020410026 3103020430009 3203020120009 3203020120019 3203020120048 3203020120053 3203020130047 3203020130050 3203020130057 C,ertification Amount 187.40 246.00 283,70 367.80 188.10 576.47 125.00 428.70 115.90 31 5.44 51.50 37360 205.70 51 :50 255.60 286.44 244.70 335.77 245.93 171.77 179.70 972.70 274.86, 78,90 298.05 446.10 245.86 550.50 266,17 269.20 440.09 63.10 1,023,08 99,90 51.50 . 246,00 80.00 60.20 408.22 51,50 292AO 270,90 312.70 57.30 . . . . i 10 r... . City of Stil~:~~~~~04 Certification of Delinquent SewerBHlings For Collection with the 2005 PropertyTaxes Project #0001 1 Year - 10% Interest . Property 10 2803020230108 2803020230113 2803020230132 2803020230136 2803020240018 2803020240020 2803020240024 2803020240025 2803020240028 2803020240039 2803020240051 2803020240059 2803020240061 2803020240062 2803020240065 2803020240075 2803020240080 2803020240104 2803020240105 2803020310032 2803020310034 2803020310049 2803020310091 2803020310106 2803020310107 2803020310132 2803020310138 2803020320031 2803020320049 2803020320058 2803020320064 2803020320075 2803020320079 2803020320083 2803020320099 2803020320100 2803020320102 2803020320103 2803020320128 2803020320144 2803020330041 2803020330059 2803020330061 2803020330070 Property 10 3203020130084 3203020130097 3203020140016 3203020140022 3203020140032 3203020210006 3203020210022 3203020210029 3203020210054 , 3203020220017 3203020220030 3203020220085 3203020230018 3203020230026 3203020230046 3203020320002. 3203020320059 3303020110048 3303020110062 3303020110065 330302011.0081 3303020110111 3303020110124 3303020110126 3303020110136 3303020120019 3303020120045 :3303020120051 3303020120062 3303020120080 3303020120087 3303020120089 3303020120091 3303020120110 3303020130028 3303020130043 3303020130046 3303020130061 3303020140022 3303020140071 3303020140074 3303020140120 3303020140128 3303020140131 Certification Amount 335.90 506.78 396.67 292.25 338.63 160.70 150.70 398.00 370.53 274.30 60.20 125.90 193.20 347,50 89.94 303.88 482.80 335.90 74.70 477.78 206.40 289.38 90.00 51,50 102.40 92.10 246.00 102.20 66.00 69.50 187.10 333.00 615.10 1,124,37 292.40 461.64 187.40 318.50 246.00 245.89 241.20 428.70 301 .1 0 260.50 . Certification Amount ' 327 :20 .245,85 335,90 68.90 , 269.06 232.83 308.30 347.50 408.22 324.30 184.50 370.55 296.30 281,80 42000 50..60 113.00 309.63 340, pO 200.60 280.62 247.00 95.30 451..72 327 :10 460.60 153.60 177 .90 236.00 405,50 367.80 170.10 405~33 11 3.00 223.20 245.90 236,00 254.70 540.10 238.90 358.92 86:30 277.90 245.88 , ,.., ~;"'. City of Stillwater 2004 Certification of Delinquent Se\t'verBilliflgs REVISED For Collection with the 2005 Property Taxes Project #0001 1 Year - 10% Interest Property 10 2803020330071 2803020330074 2803020330077 2803020330107 2803020340007 2803020340062 2803020340097 2803020340105 2803020340110 2803020410003 2803020410035 2803020410036 2803020410089 2803020410105 2803020410106 2803020410134 2803020430010 2803020430012 2803020430066 2803020430069 2803020430102 28030204400;32 2803020440050 2803020440073 2903020110057 2903020130001 2903020140017 2903020140023 2903020140032 Property 10 3303020210008 3303020210016 3303020210054 3303020210055. 3303020210058 3303020210059 3303020210070 3303020210082 3303020210102 3303020220055 3303020240012 3303020240027 3303020310026 3303020310065 3303020320023 3303020320028 3303020320032 3303020320033 3303020320033 3303020320036 3303020340013 3403020230024 , 3403020230037 3403020230050 3403020230091 Certificatio n Amount 262.10 777.90 280.68 31 5.44 402.47 312.70 467.45 86,30 54.40 586.00 706.70 223.10 677.50 698.40 790.62 1,161.00 263.27 146.80 386.40 3.14.90 167.10 280.80 94.50 350.40, 373.60 51.50 338.63 178.10 315.60 Total Certification Certification Amount 68.90 246.00 222.00 51.50 274,84 353.30 121 .90 130.70 301.10 538.90 524:40 466:21 65.90 457.50 54.40 ' 127:50 51.50 245,,88 246.00 89.50 246.00 79.00 67.50 90.00 51.50 . . . " , .\ . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2004-236 . Ace Hardware ADP Screening Advanced Sportswear Aggregate Industries Alexis Fire American Airworks American Classic Homes Arch Wireless Aspen Mills Atomic Architectural Sheet Metallnc, AT&T Becker Arena Products Braun Pump & Controls Bryan Rock Products, Inc, Buberl, Larry Cargill Cashman, James, Fuhr Trenching Cashman, James, Pipeworks Plumbing Catco, Chemsearch Chris Amdahl Locksmith, Inc. Citi Cargo & Storage Coca Cola Comcast Comprehensive Communications Crysteel Truck Equipment Cub Cummins Cy's Uniforms Dauffenbach, Charlotte Dell Computers Edina Fire Department Eichtens Service Repair Fire Equipment Specialties First Line Fleischhacker, Dave Force America Fred's Tire Fuhr Trenching, Inc, Galles Corporation Galls Incorporated GCR Mpls Truck Tire General Security Services Corp, Glaser, Stuart . Hardware Federal DOT Drug Screen Uniforms Concrete Sand Fire Truck, Hosebed Divider Yellow Nyl Braids Grading Escrow Refund Pagers Uniforms Stone Cap Flashing Telephone Tempered Glass for Equipment Gate Repair N Hill Lift, Repair Myrtle Lift Gravel November Animal Transport Salt CDBG Contract Sewer CDBG Contract Sewer Equipment Repair Supplies Maintenance Supplies Repair Lock Unit Rental Concession Supplies Cable Cell Phone Supplies Cutting Edge Concession Supplies Battery Repair on Generator Badges Sewing Patches Computers MN Technical Rescue School Repair Roof Top Bunker Equipment Concession Supplies Reimburse Work Boots Repair Spool Valve Tires Long Lake Estates Sewer Repair Gloves Flashlight Tires Alarm System Monitoring Binoculars 531,07 440,00 1,433,75 210.34 122,553.00 93.74 1,500.00 33.91 375.79 7,300.30 62.19 561 .14 1,860,30 150,23 85,00 15,215,87 4,100.00 2,350,00 19,85 659,51 92.00 95,85 2,975,00 70.67 99,00 172,70 124,60 224,50 72,37 116,00 2,860,94 120,00 484.31 222.11 1,619.17 75,00 117,38 158.20 6,477,50 57.72 387,59 228,60 63.10 31.93 EXHIBIT n An TO RESOLUTION #2004-236 Page 2 Glewwe Doors Inc. Yale Mortise Cylinder Gopher State One Call Billable Tickets Government Finance Officers Assoc. Membership Grafix Dasher Board Banners Greeder Electric Repair lake St lift, Repair Conveyor PW Hamble, Rod Reimburse Work Boots Hardwood Creek lumber, Inc. lath Hawk labeling Systems labels Holiday Fleet Fuel Heritage Printing Flyers, Envelopes Iceman Industries Salt Ice Skating Institute Endorsements Ikon Office Solutions Maintenance Agreement Industrial Door Co., hic. Repair Door Infratech Hose End, Tractor Drive Assembly Insight Panasonic Toughbook,Adaptor, Docking Integra Telephone Interstate All Battery Center Battery Jansens Cleaning Service Maintenance Agreement J,H. larson lights Johnson Controls Repair Cage and Blower KCI Sports Ventures Crimson & Gold Books for Resale Knauss, Chantell Reimburse Mileage, Dues Krongard, les Compressor Maintenance lakeview Hospital legal Blood Draws larson Brenner Architects Study SW Armory Arts Center Linhoff, Tom Mn State Fire Chiefs Conf Expenses linner Electric Bulbs, Repair Switch lynn Peavey Company Evidence Supplies Magler, Jeff Education Reimbursement McDonald Construction Inc. Grading Escrow Refund Menards Maintenance Supplies Met Council November SAC Report Metro Fire leader line Wye MN Dept Administration, Intertechnologies October Internet Usage MN Dept of Public Safety BCA Forensic Intoxilyzer Class MN Dept of Public Safety BCA Training & Dev Managerial Realities Class MIAMA Membership MN Pollution Control Agency Certification Fee National Trust for Historic Preservation Dues Newman Traffic Signs Sign Blanks Next Day Gourmet Microwave for Concession Stand Northern Escrow, Inc. Jay Brothers Territorial Prison Wall Repair Northern Tool & Equipment Tools Northern Traffic Supply Sign Posts ~ . 40.00 379,50 35.00 739.11 1,126.00 30.00 117.58 138.65 106,70 1,053.44 3,182.22 50.00 564,17 227.50 216.09 3,658,29 887,34 112.84 300.00 381.77 1,970.00 359.40 55.13 105.00 120.00 10,287,75 372,77 202.89 65,15 765.00 1,500.00 66.55 20,047.50 609.41 140.83 225.00 120.00 100,00 46.00 20.00 815.79 290.69 34,247,62 47.91 1,504,85 . . EXHIBIT" A" TO RESOLUTION #2004-236 . . Office Depot O'Loughlin, Margaret, Miller Excavating On Site Sanitation Parts Associates PC Solutions Price, Monica Quill R & R Specialties of Wis. River Valley Printing Roof Tech Rottlund Homes Russell, Steve S & S Tree Horticultural St. Croix Boat & Packet Co. St. Croix Rec. Co. St. Croix Tree Service Samaritan Tire Schultz. Alison Kaye Schwaab, Inc. Senn & Youngdahl Sentry Systems. Inc. Short Elliott Hendrickson Inc. South Hill Liquor Spring brook Sprint Stillwater Equipment Company Stillwater Ford Stillwater Gazette Stillwater Towing Stork Materials Technology Sysco TA Schifsky & Sons, Inc. Toll Tru Green Chemlawn Valley Trophy Viking Sprinkler Co. Walmart Ward, Diane Washington County Watson Company Workwell Occupational Services Xcel Energy Outdoor Lighting Yocum Oil Zoller, Rob . Page 3 Office Supplies CDBG Contractor Sewer Svs Install Unit Rental Parts Maintenance Agreement Reimburse Mileage, Meals Office Supplies Netting for Hockey Goal, Blade Grind Envelope Repair Roof Top Grading Escrow Refund Browns CreekTrail Supplies, Refreshments Seeding & Aeration PW Facility October Arena Billing Playground Set for Lily Lake Remove 3 Boxelder Trees Tires Tobacco Compliance Checks Notary Stamps Grading Escrow Refund Maintenance Agreement North Hill Refund Overpayment Investigative Fee Upgrade Finance Training Cell Phone Lights Vehicle Maintenance Publications Towing Fees North Hill Sanitary & Water Phase II Concession Supplies Asphalt Welding Supplies Fertilizing Parks Name Signs Reset Sprinkler System Supplies Reimburse Mileage Training St. Cloud Rumpf Marina Recording Fees Concession Supplies Flu Shots Installation Group 5 Street Light System Fuel Reimburse for Tools and Office Supplies 107.86 5,650.00 471.30 459.33 48.00 113.52 48.97 361.63 104.37 258.30 10,000.00 55.97 2,561.33 33,120.20 17,662.09 452.63 1,264.23 45.00 134.19 9,000.00 130.62 1,102.86 150.00 2,268.00 52.63 225.04 57.48 305.78 144.23 3,315.00 339.49 673.06 201.82 1,588.98 14.38 212.50 25.03 63.18 54.50 86.87 204.00 265,000.00 5,929.59 280.98 EXHIBIT" A" TO RESOLUTION #2004.236 MANUAL BILLS NOVEMBER Larkin, Hoffman, Daly & Lindgren Ltd. Municipal Boundary Adjustments Postmaster Xcel Adopted by the City Council this 7th Day of December, 2004 Seminar Filing Fee Annexation of 2 Parcels Utility Bill Postage Electricity, Gas Page 4 30.00 37.74 1,708.37 24,327.74 . . . . RESOLUTION 2004-237 APPROVING RETAINER FOR CITY ATTORNEY FOR YEAR 2005 NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the retainer for City Attorney David Magnuson for the year 2005 be $80,000 effective January 1, 2005. Adopted by Council this 7th day of January 2005 Jay L. Kimble, Mayor Attest: . Diane F. Ward, City Clerk . . . . RESOLUTION NO. 2004-238 APPROVING 2005 SALARY FOR CITY ADMINISTRATOR BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the City Administrator's salary of$91,534 per year is hereby approved. Said salary shall be effective as of January 1,2005. Adopted by the City Council this 7'h day of December 2004. Jay Kimble, Mayor ATTEST: Diane F . Ward, City Clerk . . . Y1emo DATE: December 3, 2004 TO: Mayor and City Council FROM: Chantell Knauss Director of Administration RE: MIl Life Group Life and Accidental Death & Dismemberment Insurance Renewal Attached are the City's renewal rates for the basic Life and Accidental Death & Dismemberment Insurance ($20,000 coverage) the City provides its employees through MIl Life, effective for January 1,2005 - December 31,2005. The renewal rates are $4.80 per employee per month. This is the same premium cost as for plan year 2004. Recommendation Staff recommends that the City Council approve the Renewal Rates for Group Life and Accidental Death & Dismemberment Insurance with MIl Life. MIl Life -=:\ r;::-" ,---. r--" 0 ~7 r;:::::::I .~ Jl LE-; ((-:~ !C~c; ,II I? ""\ ~ _::':l "=:,. ':::~:::::.._ . t..:= , "\ ''}Q'- a L- v' !!!T November 18, 2004 Group Name: City of Stillwater Group Number: OMN437 Dear MIl Customer: Each year MIl Life reviews your policy and premium rates based on the experience and current demographics of your account. Effective 01/01/2005 your premium rate per month will be as follows: Coveral!e Renewal Rate Current Rate Base Group Term Life/$I,OOO Accidental Death & Dismemberment/$1 ,000 $ 0.210 $ 0.030 $ 0.210 $ 0.030 Rates are guaranteed for one year. If you have any questions about this policy renewal or if we can be . of service in any other way, please contact your marketing representative. Sincerely, ~. ~~. ~~ Diane Fryer MIl Underwriter cc: Deb Keller (651) 662-1528 Jill Rux (651) 662-0295 . . RESOLUTION NO. 2004-239 APPROVING LIFE INSURANCE RATES EFFECTIVE JANUARY 1,2005 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the annual renewal rate, scheduled to become effective January 1, 2005 for the City's group life insurance benefit in the amount of $20,000 per benefits eligible employee, of $4.80 per month is hereby approved. Adopted by the City Council this ih of December 2004. Jay L. Kimble, Mayor ATTEST: . Diane F . Ward, City Clerk . MEMORANDUM . To: Mayor and City Council ~p0. Shawn Sanders, Assistant City Engineer From: Date: December 2, 2004 Subject: Authorization of Payment for Easement North Hill Project DISCUSSION . The Engineering Department has been in discussion with Florence Kroening, the property owner at 1910 North Fifth Street regarding a permanent easement for street and utility work on the North Hill Project. The easement is needed so that the new road and the underground utilities could be constructed a few feet further south away from the ravine that is on the north side of the road. As part of the easement agreement, the property owner has agreed on compensation in the amount of$675.00, this is for 1350 square feet of easement at $0.50 per square foot. The owner of the property has signed the easement. RECOMMENDATION It is recommended that Council approve the compensation<to Florence Kroening for the easement at 1910 North Fifth Street on the North Hill Project in the amount of $675. ACTION REOUIRED If Council agrees with the recommendation, they should pass a motion approving the compensation to Florence Kroening in the amount of $675 . . APPRO V AL AND PAYMENT FOR PERMANENT EASEMENT LOCATED ON 1920 NORTH 5TH STREET BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the compensation of$675.00 to Florence Kroening for 1350 square feet of easement property located at 1910 North 5th Street is hereby approved. Adopted by the City Council of Stillwater this ih day of December 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . RESOLUTION 2004-241 ADOPTING DELINQUENT SEWER CHARGES lOCAL IMPROVEMENT NO. 00001 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent utility charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent sewer charges and is hereby levied as an assessment against those parcels and the total is $87,232.76 Adopted by the Stillwater City Council this th day of December 2004. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . City of Stillwater 2004 Certification of Delinquent Sewer Billings . For Collection with the 2005 Property Taxes Project #0001 1 Year - 10% Interest Property Certification Property Certification 10 Amount 10 Amount 1903020330098 378.00 2903020140066 283.53 1903020330106 378.00 2903020210035 152.00 1903020340007 236.00 2903020240001 298.20 1903020340037 51.50 2903020240051 373.46 1903020440045 233.80 2903020310014 440.18 2003020210013 129.00 2903020310024 347.90 2003020210023 281 .20 2903020310034 145.60 2003020220009 327.05 2903020310035 131.70 2003020220022 338.72 2903020320010 1,716.30 2003020230017 159.30 2903020320016 86.30 2003020240009 289.32 2903020320028 87.60 2003020240011 139.10 2903020320032 232.50 2003020330036 364.72 2903020320037 321.40 2003020330054 105.00 2903020320049 483.60 2003020330077 315.60 2903020320066 48.60 2003020410038 425.59 2903020320068 229.00 2003020430014 226.70 2903020320080 197.70 2103020130010 94.50 2903020320081 141 .30 . 2103020130013 90.00 2903020320086 335.90 2103020140016 99.00 2903020330013 396.63 2103020330016 150.70 2903020330026 460.43 2103020330027 520.20 2903020330062 68.90 2103020330049 80.50 2903020330076 556.10 2103020330049 174.50 2903020340010 271.94 2103020330062 263.40 2903020340018 579.29 2103020330067 121.70 2903020340020 51.50 2103020330079 45.50 2903020340040 277.77 2103020340034 286.45 2903020340070 110.10 2103020340036 245.87 2903020340081 559.20 2103020340037 186.10 2903020340085 382.14 2103020340073 263.40 2903020340093 220.20 2103020340087 61.50 2903020410009 431.40 2103020340088 309.80 2903020410029 457.52 2103020340129 259.20 2903020410055 471.93 2103020340133 114.94 2903020410080 335.75 2103020340142 457.50 2903020410083 367.68 2103020340144 466.40 2903020410093 60.20 2103020340147 312.56 2903020420009 585.30 2103020430014 245.91 2903020430020 260.35 2103020430015 57.30 2903020430027 466.19 2103020430017 389.30 2903020430030 263.40 2103020430020 260.37 2903020430031 303.85 2103020430027 246.00 2903020430053 121.10 . 2103020430039 573.51 2903020430075 187.40 . City of Stillwater 2004 Certification of Delinquent Sewer Billings For Collection with the 2005 Property Taxes Project #0001 1 Year - 10% Interest Property Certification Property Certification 10 Amount 10 Amount 2103020430045 245.88 2903020440012 246.00 2103020430051 469.18 2903020440025 283.70 2103020430065 148.48 2903020440026 367.80 2103020430071 91.00 2903020440029 188.10 2103020430074 257.45 2903020440041 576.47 2103020430080 283.70 2903020440055 125.00 2803020120026 270.20 2903020440070 428.70 2803020120027 203.50 2903020440072 115.90 2803020120028 57.50 2903020440075 315.44 2803020120029 248.90 2903020440101 51.50 2803020120064 74.70 2903020440104 373.60 2803020120078 534.12 2903020440129 205.70 2803020120094 83.90 3003020310058 51.50 2803020130081 424.23 3003020410004 255.60 2803020130128 257.44 3003020410010 286.44 2803020130135 51.50 3003020410017 244.70 2803020210004 245.84 3003020410019 335.77 2803020210008 87.60 3003020410028 245.93 . 2803020210009 356.04 3003020440032 171.77 2803020210023 396.61 3003020440049 179.70 2803020210043 289.35 3003020440061 972.70 2803020210072 423.10 3103020110022 274.86 2803020210077 402.60 3103020110084 78.90 2803020210091 86.60 3103020110088 298.05 2803020210107 298.07 3103020110090 446.10 2803020210108 306.73 3103020110098 245.86 2803020210109 183.20 3103020120002 550.50 2803020210112 321.25 3103020130022 266.17 2803020220006 78.66 3103020140022 269.20 2803020220009 333.00 3103020140035 440.09 2803020220040 306.74 3103020140042 63.10 2803020220054 113.00 3103020140044 1,023.08 2803020220073 441.33 3103020140051 99.90 2803020220079 86.60 3103020220010 51.50 2803020220089 121.00 3103020410026 246.00 2803020220093 56.00 3103020430009 80.00 2803020220095 101.90 3203020120009 60.20 2803020230023 113.00 3203020120019 408.22 2803020230056 180.30 3203020120048 51.50 2803020230064 61.60 3203020120053 292.40 2803020230081 266.17 3203020130047 270.90 2803020230082 57.30 3203020130050 312.70 2803020230085 245.85 3203020130057 57.30 . 2803020230108 335.90 3203020130084 327.20 2803020230113 506.78 3203020130097 245.85 City of Stillwater 2004 Certification of Delinquent Sewer Billings . For Collection with the 2005 Property Taxes Project #0001 1 Year - 10% Interest Property Certification Property Certification 10 Amount 10 Amount 2803020230132 396.67 3203020140016 335.90 2803020230136 292.25 3203020140022 68.90 2803020240018 338.63 3203020140032 269.06 2803020240020 160.70 3203020210006 232.83 2803020240024 150.70 3203020210022 308.30 2803020240025 398.00 3203020210029 347.50 2803020240028 370.53 3203020210054 408.22 2803020240039 274.30 3203020220017 324.30 2803020240051 60.20 3203020220030 184.50 2803020240059 125.90 3203020220085 370.55 2803020240061 193.20 3203020230018 296.30 2803020240062 347.50 3203020230026 281.80 2803020240065 89.94 3203020230046 420.00 2803020240075 303.88 3203020320002 50.60 2803020240080 482.80 3203020320059 113.00 2803020240104 335.90 3303020110048 309.63 2803020240105 74.70 3303020110062 340.00 2803020310032 477.78 3303020110065 200.60 2803020310034 206.40 3303020110081 280.62 . 2803020310049 289.38 3303020110111 247.00 2803020310091 90.00 3303020110124 95.30 2803020310106 51.50 3303020110126 451.72 2803020310107 102.40 3303020110136 327.10 2803020310132 92.10 3303020120019 460.60 2803020310138 246.00 3303020120045 153.60 2803020320031 102.20 3303020120051 177 .90 2803020320049 66.00 3303020120062 236.00 2803020320058 69.50 3303020120080 405.50 2803020320064 187.10 3303020120087 367.80 2803020320075 333.00 3303020120089 170.10 2803020320079 615.10 3303020120091 405.33 2803020320083 1,124.37 3303020120110 113.00 2803020320099 292.40 3303020130028 223.20 2803020320100 461.64 3303020130043 245.90 2803020320102 187.40 3303020130046 236.00 2803020320103 318.50 3303020130061 254.70 2803020320128 246.00 3303020140022 540.10 2803020320144 245.89 3303020140071 238.90 2803020330041 241.20 3303020140074 358.92 2803020330059 428.70 3303020140120 86.30 2803020330061 301.10 3303020140128 277.90 2803020330070 260.50 3303020140131 245.88 2803020330071 262.10 3303020210008 68.90 2803020330074 777.90 3303020210016 246.00 . 2803020330077 280.68 3303020210054 222.00 . City of Stillwater 2004 Certification of Delinquent Sewer Billings For Collection with the 2005 Property Taxes Project #0001 1 Year - 10% Interest Property Certification Property Certification 10 Amount 10 Amount 2803020330107 315.44 3303020210055 51.50 2803020340007 402.47 3303020210058 274.84 2803020340062 312.70 3303020210059 353.30 2803020340097 467.45 3303020210070 121.90 2803020340105 86.30 3303020210082 130.70 2803020340110 54.40 3303020210102 301.10 2803020410003 586.00 3303020220055 538.90 2803020410035 706.70 3303020240012 524.40 2803020410036 223.10 3303020240027 466.21 2803020410089 677.50 3303020310026 65.90 2803020410105 698.40 3303020310065 457.50 2803020410106 790.62 3303020320023 54.40 2803020410134 1,161.00 3303020320028 127.50 2803020430010 263.27 3303020320032 51.50 2803020430012 146.80 3303020320033 245.88 2803020430066 386.40 3303020320033 246.00 2803020430069 314.90 3303020320036 89.50 2803020430102 167.10 3303020330009 64.00 . 2803020440032 280.80 3303020340013 246.00 2803020440050 94.50 3403020230024 79.00 2803020440073 350.40 3403020230037 67.50 2903020110057 373.60 3403020230050 90.00 2903020130001 51.50 3403020230091 51.50 2903020140017 338.63 2903020140023 178.10 Total Certification 87,232.76 2903020140032 315.60 . . . . Y1emo DATE: December 3, 2004 TO: Mayor and City Council Chantell Knauss:/J:v;i/lfl Director of Administration FROM: RE: HV AC Planned Service Agreement with Johnson Controls for City Hall and Public Works Facility The City currently has a Planned Service Agreement with Johnson Controls for the regular maintenance of the City Hall and Public Works Facility's HV AC (heating, ventilation, and air conditioning) system for the term January 1, 2004-December 31, 2004 in the total amount of $7,088 for City Hall and $5,170 for the Public Works Facility. The renewal Agreements are in the amounts of $7,094 for City Hall and $5,325 for Public Works for the term January 1 - December 31,2005. These figures represent a 3% increase from last year's contracts. Recommendation Staff recommends the City Council approve the attached Resolution approving the Planned Service Agreement with Johnson Controls for the term January I-December 31, 2005 in the amounts of $7,094 and $5,325 for City Hall and the Public Works Facility, respectively. RESOLUTION NO. 2004-242 APPROVING CONTRACT WITH JOHNSON CONTROLS, INC. FOR PREVENTIVE MAINTENANCE AGREEMENTS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Planned Service Agreements with Johnson Controls, Inc. for regular maintenance for the City Hall and Public Works Facility's HV AC (heating, ventilation, and air conditioning) systems for the term January 1, - December 31,2005 in the amounts of $7,094 and $5,325, respectively, are approved. Adopted by the City Council this ih day of December 2004. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . . . STAFF REQUEST ITEM I Department: MIS I Date: 12/07/04 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase a 3 year license agreement for Surf Control Web and E-mail filter. This product is currently used by the City and is up for renewal. Normally the City buys one year at a time, however, if you buy 2 years now you get a third year for free. This will result in significant savings for the City. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Money was allocated for one year of this license renewal. If we buy the two + 1 year, there is not enough money allocated. However, there have been savings in some of the 5310 accounts that can be used for this extra expense. I am suggesting we use the savings from this year and do a budget amendment to purchase the extra two years of the license renewal. Approximate cost for the three year agreement will be $5782.95, compared to the one year agreement at $3136.43. This will save the City at least $4000.00 over the three year period. ADDITIONAL INFORMATION ATTACHED Yes J_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman D l,A0 \~ r" I Date: 12/7/04 Rose Holman From: Sent: To: Subject: Brian Louderback [blouderb@lnsight.com] Tuesday, November 16, 2004 11: 18 AM Rose Holman 3yr for 2yr Promotion INSIGHT 6820 South Harl. Avenue TEMPEAZ' 852.83 Tel. (800) 'INSIGHT QUOTE CONFIRMATION Number. 1 Quotation Date 11/16/2004 11/16/2004 411715 BRIAN LOUDERBACK Quotation 21499143 Est.' Ship Date,: Customer No.: Sales Rep: Company City Of Stillwatei' 216 N 4th Street STILLWATER MN 55082 US Tel. 6124302298 Fax 16124308804 SHIP~TO ADDRESS Company City Of Stillw~ter 216 N4th Street STILLWATER.MN 55082 US City Of Stillwater, . ... Thank you for contacting Insight and allowing us the opportunit~yt6assist you with your needs. We appreciate being considered as the .source for your coinputer product requirements. 'Currency USD We deliVeraccoxding to .the following terms ,and conditions: Terms. ofpa0nent: 30 Days ' Ship'Via UNITED. PARCEL SERVrCE I Ground Terms of delivery: DFI Material Description RWEBLST3100 REMLLST3100 NON STOCK ITEM SURF CONTROL WEBFILTERRENE ANTISPAM AGENT 100USERS 3 Y RBUNMNT3100 WEB/Email Bundl Subtotal Sales Tax 1 Qty Price Ext. Price 1 1 1. ,2,100.00 2,100.00 1,230.,00 . 2, 100.00 2,100.00 1,230.00. 5,430.00 352.95 '. S1g2-.Q '5 . Rose Holman .t.,rom: ~ent: To: Subject: Brian Louderback [blouderb@lnsight.com] Tuesday, November 16,200411:08 AM Rose Holman Surf Control for 1 yr. INSIGHT 6820 South Harl Avenue TEMPE AZ 85283 Tel. (800) INSIGHT QUOTE CONFIRMATION Quotation Number / 21498889 Est. Ship Date: Customer No.: Sales Rep: Quotation Date 11/16/2004 11/16/2004 411715 BRIAN LOUDERBACK Company City Of Stillwater 216 N 4th Street STILLWATER MN 55082 US Tel. 6124302298 Fax 16124308804 . SHIP-TO ADDRESS Company City Of Stillwater 216 N 4th Street STILLWATER MN 55082 US City Of Stillwater, Thank you for contacting Insight and allowing us the opportunity to assist you with your needs. We appreciate being considered as the source for your computer product requirements. We deliver according to the ~ollowing terms and conditions: Terms of payment: 30 Days Ship Via UNITED PARCEL SERVICE / Ground Terms of delivery: DFI Currency USD Material Description Qty Price .Ext. Price RBUNMNTllOO RWEBLSTllOO REMLLSTllOO RENEWAL FOR MAINTENANCE SUP SURF CONTROL - CONTROL LIST ANTI SPAM AGENT 100 USERS 1 1 1 1 695.00 1,125.00 1,125.00 695.00 1,125.00 1,125.00 . Subtotal Sales Tax 2,945.00 191.43 1 . 0/30.4-3 . . . .. l~.' \Mr':er . (")y, C. . 0 ~~.~ .~.. THE B I R T H P LAC E OF MI N N E SOT A. ~ 1. REQUEST FOR INSTALLATION OF BANNER APPLICANT ~ ~ IJ./ ORGANIZATIONj)~ ~ ..~ ADDRESS TELEPHONE 2. 3. 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: ()()~..~~ - ~ U . 5. BANNER LOCATION REQUESTED: ~ D D Main Street at Olive Street (Mad Capper)*SO~ North Main Street - 100 Block (Kolliners)* ~Jor~ Chestnut Street at Union Alley (Firstar Bank) *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED 4pril'Z.-"' ~ IId,OtEJ. 7. COMPANY INSTALLING BANNER: ~ (~ , , ,. Address /741 ~ f'4LJft:L PhoneJY1-g~ (Requir~dfor"MainStreerLoc.ations) . " Date'" BANNER REQUIREMFNTSATTACHED CITY HALL 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 . RESOLUTION 2004-243 ADOPTING DELINQUENT GARBAGE BILL CHARGES LOCAL IMPROVEMENT NO. 00002 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent garbage bill charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent garbage bill charges and is hereby levied as an assessment against those parcels and the total is $45,880.06. Adopted by the Stillwater City Council this 7'h day of December 2004. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . Waste Management . 2004 Certification of Delinquent Garbage Billings For Collection with the 2005 Property Taxes Project #0002 1 Year - 10% Interest Property Certification Property Certification 10 Amount 10 Amount 1903020340031 46.51 2803020440047 218.51 2003020210013 276.65 2903020110049 236.81 2003020220009 272.43 2903020140066 279.29 2003020230035 59.63 2903020240051 251.90 2003020240009 279.29 2903020240053 279.29 2003020320001 242.66 2903020310035 209.43 2003020330054 69.46 2903020320022 68.45 2003020410038 275.22 2903020320032 111.61 2003020430014 137.93 2903020320037 328.45 2003020440024 279.29 2903020320068 46.89 2103020110003 260.99 2903020330048 249.28 2103020130010 244.93 2903020340001 68.45 2103020130044 59.63 2903020340005 242.92 2103020130053 242.66 2903020340018 207.39 2103020130062 203.91 2903020340048 137.93 2103020130063 242.66 2903020340081 176.15 . 2103020130064 242.92 2903020340084 181.68 2103020130074 120.26 2903020340085 208.43 2103020140007 242.66 2903020410041 63.61 2103020140014 248.24 2903020410080 242.66 2103020140020 192.84 2903020410083 248.34 2103020140032 242.66 2903020420009 252.13 2103020140034 279.46 2903020430013 70.26 2103020240028 137.93 2903020430020 242.66 2103020330027 239.68 2903020430031 273.89 2103020330049 236.84 2903020430075 66.97 2103020330062 242.66 2903020440012 287.50 2103020330070 310.56 2903020440026 215.20 2103020340036 212.97 2903020440070 164.80 2103020340042 258.81 2903020440072 141 .37 2103020340048 203.60 2903020440083 51.13 2103020340073 279.35 3003020410010 208.43 2103020340088 279.29 3003020410017 62.99 2103020340129 275.17 3003020410019 364.02 2103020340142 232.15 3003020410028 205.11 2103020430014 210.81 3003020440025 99.07 2103020430018 59.63 3103020110090 120.26 2103020430045 207.39 3103020110098 104.31 2103020430051 274.39 3103020120002 242.66 2103020430056 158.35 3103020120017 1337.20 2103020430080 168.31 3103020140035 269.99 . 2803020120026 120.26 3103020140044 279.35 2803020120027 236.81 3103020140051 68.45 . Waste Management 2004 Certification of Delinquent Garbage Billings For Collection with the 2005 Property Taxes Project #0002 1 Year - 10% Interest Property Certification Property Certification 10 Amount 10 Amount 2803020120064 123.47 3103020240044 60.63 2803020120073 259.79 3103020320075 295.08 2803020120078 465.65 3103020410026 235.13 2803020130081 276.29 3103020430009 236.81 2803020130091 59.63 3203020120009 120.26 2803020210004 207.39 3203020120048 137.93 2803020210009 181.68 3203020120053 280.21 2803020210023 137.93 3203020130034 61.81 2803020210029 59.63 3203020130050 302.97 2803020210041 203.91 3203020130084 181.68 2803020210043 279.29 3203020130097 61.87 2803020210067 811.59 3203020140022 68.45 2803020210077 279.29 3203020140032 145.85 2803020210092 245.84 3203020210009 36.08 2803020210108 242.66 3203020210029 247.14 2803020210109 178.55 3203020210054 280.59 . 2803020210112 242.66 3203020210082 120.26 2803020210135 293.37 3203020210093 225.51 2803020220006 64.11 3203020220017 270.44 2803020220009 158.35 3203020220020 119.37 2803020220073 495.24 3203020220062 69.92 2803020220079 75.96 3203020240045 338.99 2803020220089 350.98 3203020240074 196.92 2803020220092 96.93 3203030130036 114.45 2803020220093 68.45 3302020120110 137.93 2803020220095 45.26 3303020110044 155.92 2803020230022 236.81 3303020110065 68.45 2803020230046 109.05 3303020110081 290.83 2803020230056 221.32 3303020110082 235.87 2803020230082 120.26 3303020110086 137.93 2803020230083 51.10 3303020110102 239.08 2803020230085 284.87 3303020110111 269.47 2803020230108 241.56 3303020110136 207.39 2803020230113 248.24 3303020120051 279.29 2803020230132 279.29 3303020120062 236.81 2803020240024 59.63 3303020120080 274.40 2803020240025 483.68 3303020120091 243.58 2803020240028 251.62 3303020120094 512.83 2803020240031 75.17 3303020120100 51.13 2803020240039 116.23 3303020130028 188.46 . 2803020240061 140.18 3303020130043 60.77 2803020240062 181.31 3303020130057 46.43 2803020240080 236.14 3303020130061 251.62 Waste Management . 2004 Certification of Delinquent Garbage Billings For Collection with the 2005 Property Taxes Project #0002 1 Year - 10% Interest Property Certification Property Certification 10 Amount 10 Amount 2803020310021 291.41 3303020140022 203.04 2803020310031 239.59 3303020140074 242.66 2803020310034 59.63 3303020140120 68.45 2803020310091 213.90 3303020140128 155.92 2803020310106 280.61 3303020140131 53.26 2803020310107 232.30 3303020210008 166.71 2803020310132 237.20 3303020210016 309.14 2803020310138 208.43 3303020210028 68.13 2803020320075 279.29 3303020210055 52.13 2803020320083 207.09 3303020210059 277.99 2803020320099 68.53 3303020210082 149.14 2803020320100 238.49 3303020210082 149.14 2803020320102 272.43 3303020210102 279.29 2803020320104 59.63 3303020220041 73.40 2803020320125 151.61 3303020240027 279.29 2803020320128 134.79 3303020310043 45.63 ., 2803020330061 343.83 3303020320012 51.13 2803020330070 283.57 3303020320024 103.26 2803020330071 225.58 3303020320033 155.92 2803020330074 248.24 3303020320033 116.81 2803020330077 234.89 3303020320033 167.90 2803020340007 248.24 3303020340013 201.01 2803020340044 233.78 3403020220006 52.55 2803020410106 243.43 3403020230050 241.70 2803020430004 51.13 3403020230091 120.26 2803020430012 209.43 3403020230104 474.50 2803020430070 199.79 2803020430102 294.89 45,880.06 . Alliance@ I 0~HNSON CONTR~LS . Customer Name Address City Building City of Stillwater City Hall 216 North Fourth Street Stillwater Planned Service Agreement Agreement No. State MN Location Zip 55082 Proposal 11/18/2004 Loc. ID No. Scope of Service Johnson Controls, Inc. (JCI or Johnson Controls) and the Customer agree that the services checked below will be provided by JCI at the Customer's facility. The Tenns and Condftions, Assurance Services, E luipment Listings, and Schedules included in this Agreement cover the riqhts and obligations 01 both the Customer and JCt Primary Air Reciprocating Air Primary Heating Conditioning PRIME Premium Equipment Conditioning Basic Equipment Premium Facility Management Systems Premium Equipment x Basic Fire Detection & Management Systems Premium Associated Air Conditioning & Heating Equipment Premium Automatic Temperature Controls Basic x Basic Labor Only Security Premium Management Premium Systems Basic Basic Basic X Basic labor Only labor Only Facility Operations Maintenance Management Services Training Premium Basic Extended Service Options for Premium and PRIME Coverages On-site repair services will be provided during JCl's normal business hours, unless one of the following options is checked: _ 24-5 Extended Service - JCI will provide on-site response 24 hours a day, 5 days a week (Monday thl1J Friday, except JCI holidays). 24-7 Extended Service - JCI will provide on-site response 24 hours a day, 7 days a week (induding holidays). &Automatic Renewal This Agreement takes effect on January 1st 20 05 II will continue for an original term of 1 year(s). II will automatically renew on a year-to-year basis after the original term ends unless the Customer or JCI gives the other written notice that it does not want to renew. The notice must be delivered at least 30 days before the end of the original term or of any renewal year. Renewal price adjustments are discussed in the Terms and Conditions. Price and Payment Terms The total price for JCl's service during the original term of this Agreement is $7094.00 annually. This amount will be paid to JCI in installment of $7094.00 These payments will be due and payable when the Customer receives JCl's Invoice and in advance of the services JCI is to provide. JOHNSON CONTROLS. INC. CUSTOMER ~el ~ / .~~~~/ /" ./ ' Service Team Supervisor I'////'~ V- /// By By Signature Signature Tille Date Titie Date JCI Manager (proposal not valid until signed by JCI Manager) Date This proposal is valid fur thirty days from proposal date. Telephone Nurrber JCI Branch Branch Address Minneapolis - 082 Branch Phone # 1801 - 67th Ave. N., Mpls., MN 55430 (800) 677-7650 Customer P.O. # Renewal Date Additional Terms and Conditions follow Fonn E9115 (Rev 09/92 . Additional Locations Building City of Stillwater City Hall Location 216 North Fourth Street Additions and Exceptions Equipment Coverage is Extended to Include: Main Air Handling Unit Air Conditioning and Pump Service Cabinet Unit Heaters and Exhaust Fans V A V Box Service Lc~'J1)( r&r6.~Y fUp th-'V)i ((It I l)'y ( -+n he" fi:tfLV) J w. forJCI Form E9115 (Rev 09/92) Location I 0 # . for CUSTOMER . . TERMS Terms and Conditions 1) DEANmoNS (a) COVERED EQUIPMENT means the equipment tor whdl services are to be provided under this Agreement Covered Equipment is deflf1ed by the applicable Assurance Services pages and Equipment Lists attamed to this Agreement EQUIPMENT FAILURE means the sudden and accidental failure of moving parts or electric or eleclronic \M"~",,ents that are part of the Covered Equipment and that are necessal)' for its operation. SCHEDULED SERVICE VISITS include labor required to perfOml inspections and preventive maintenance 00 Covered Equipment (d) SCHEDULED SERVICE MATERIALS nclude materials required to perfOml Scheduled Service VISits 00 Covered Equipment (e) REPAIR LABOR ilcludes labor necessal)' to restore Covered Equipment to oor1<i1g condition following an Equipment Failure and excludes total eqUipment,qJia"",,,.ent due to obsolescence or unavailability of parts. (!) REPAIR MATERIALS ilcludes materials necessal)' to restore Covered Equipment to working cond~ion following an Equipment Fa~ure and excludes total equipment replacement due to obsolescence or unavailability of parts. M. JCl's option, Repair Materials may be new, used, or reconditioned. All Repair Materials are covered by the warranty as described below. . (b) (c) 2) SERVICE COVERAGE OPTIONS (a) BASIC COVERAGE includes Scheduled Service Visfts, plus Scheduled Service Materials ff elsewhere noted in this Agreement, for covered Equipment (b) PREMIUM LEVEL COVERAGE includes BASIC COVERAGE as wen as Repair Labor, plus Repair Material ff elsewhere noted in this Agreement, for covered Equipment (e) PRIME lEVEl COVERAGE ndudes BASIC COVERAGE as weD as Repair Labor, plus Repair Materials ~ elsewhere set forth n this Agreement, for Cwered Equipment consisIng of centrifugal absorption. or screw millers, PRIME LEVEL COVERAGE also includes Repair Labor, and Repair Materials ~ otherwise set forth in this Agreement, for diagnosed immi1enl equpmem fa~ure as weD as actual Equipment Fa~ure, PRIME LEVEL COVERAGE includes the following services and requirements. JCII'.11 anaIfze cliagncr;Ii;: tests i1cIudi1g Pre- Vue ViJraIion Mao/Sis, "J.^O...;,v.,;.anK;aJ oi ~is, and rregd1m rea<fngs, AI d'~ tests must be perfOllT1ed aI XJ.p,=oLc'; frequen<ils and to X~""""Td test standards. n eIseW1ere nded n this Agreement, <merage v.i i1cWe Repai' Labor and Repair Material for heal c^~' Ie>> '\p' lubes l an Eddy Current Anao/Sis, acceplable to JCI, has been perfonned n the three years pOOr to this ~'c","c"i and is prMled to JC1. or such a test 1'.11 be performed .'. aspaJ!ctthe~="'''''L Shoukl JCI's anao/Sis SL9ge5lthe existence or the pa;sbility ct equpnem delc';""a~' outsde antq>ated or acceplable conditions, JC1 may aI its qJlKxllake correctNe steps necessaJy to prevent further Jt;c'~,a~' or breakdow1 ct the Cwered EqujJment JCI retails sde judgment wer 'hhether equpnent conditions are '^' ~'cJ acceplable, \\I1ether correctNe steps shoukl be 1aken, or I'A1al steps. i any, need to be 1aken, Performance ct any correctNe steps lllder this PRIME coverage is nd a guarantee thai Equpnem FalJre or dcMntine w1II nd occur. 3) EXTENDED SERVICE ncludes extended service for repairs and is available ooly ~ Customer has PREMIUM or PRIME coverage. The price for Extended Service, ~ mosen by Customer, is part ctthe toIaf price Customer will pay. Shookl a defect be found durilg an Extended Service vis~ thai JCI is not responsible for under this Ag, cc" 'c,,~ Cu.,;"" 'c, agrees to pay JCl's standard fee for any services rendered. Shookl Repair Labor or Repair Materials be performed n periods beyood the Extended Service period, Customer agrees to pay JCl's standard fee for any services rendered beyood the Extended Service period. CONDITlONS A. INITIAL EQUIPMENT fNSPECTION FOR PREMIUM OR PRIME COVERAGES JCI \WI ilspect the Cwered Equipment withi145 days ci the date ct this Agreement or as seasonal or operational conditions penn~, JCI wiD advise Customer W JCI mds any Cwered Equipment not n oor1<i1g order or in need of repair, WIlh the Customer's approval, JCI wiD periOml the mrk necessaJy to pulthe Covered Equipment n proper worKi1g condition. This work wiD be done at Xl's standard fee for parts and labor in effect at that tine, n the Customer does not want JClto do the work identified by JCI, or ~ Customer does not have the work done, the equipment wiK be removed from the list ct Cwered Equipment and the price of this Agreement will then be adjusted. .ARRANTY . JCI warrants that its services wiK be provided in a good and mrkmanlike manner and that parts repaired or replaced by JCI will be free from defects i1 v.l?rkmanship, design, and material until the end ci this Agreement or for ooe year. whdlever is earfier. JCl's sole obfigation shaD be to repair or to replace defective parts or to properly redo defective services. JCI DISClAIMS All OTHER WARRANTIES ON THE EQUIPMENT FURNISHED UNDER THIS AGREEMENT, INCLUDING ALLIMPUED WARRANTIES OF MERCHANTABlUTY AND FITNESS FOR A PARTICULAR PURPOSE. C. SCOPE OF SERVICE Customer understands that JCI is a provider of services under this Agreement JCI shall not be considered a merchant or a vendor of goods. If JCt installs or furnishes a piece of equipment under this Agreement, and that equipment is covered by a warranty from the manufacturer, JCt will transfer the benefits of that manufacturer's warranty to Customer if this Agreement with Customer terminates before the equipment manufacturer's warranty expires. D. CUSTOMER OBLIGATIONS AND COMMITMENTS TO JCI 1) The Customer warrants thai, to the bes1 of Customers knowledge, aK Cwered Equpnem is i1 good workirig '^"'.;;~, and that the Customer has given JCI all ill",,, "'.M I ct whdl Customer is aware concemng the condition ct the Cwered Equpment 2) The Customer agrees that, durilg the tenn of this Agreement, the Customer wiD: (a) operate the Cwered Equipment accordilg to the manufacturers n::I".l.A 1111 rendations; (b) keep accurate and current work logs and infoonalioo 00 the Cwered Equpmem as 'c'^'" " "c,1ded by the manufacturer. (c) provide an adequate enviroomentfor Covered Equipment as ,c,^",",,,,,,jed by the manufacturer or as recommended by XI, incIudilg adequate space, electrical power. air conditionilg, and humidity control; (d) notify XI inmediately of any equipment malfunction, breakdolm, or other condition alfecli1g the operalioo of the Cwered Equipment; (e) allow XI to start and stq>, periodically tum off, or otherwise mange or temporarily suspend equipment operations so thai JCI can perform the services required under this Agreement; and m provide proper condenser and boiler water trealmenl, as necessal)', for the proper functionilg of Covered Equipment, ~ such services are not JCl's '=t'~..JJiIity under this Agreement 3. The Customer acknowledges that fts failure to meet these obligations will relieve JCI of any responsibility for any equipment breakdown, or any necessary repair or replacement, of any equipment E. CHANGES TO CUSTOMER EQUIPMENT The Customer retains the right to make changes or aile rations to fts Equipment If, in JCl's opinion, such changes or allerations substantially affect JCI's services or obligations, JCI shall have the right to make appropriate changes to the scope or to the price of this Agreement or to both. F. ACCESS The Customer will give JCI full access to all equipment that is either Covered Equipment or associated wllh II when JCI requests such access. If access cannot be provided, JCl's obligations under this Agreement will be suspended until such access to the equipment is provided. Mailers affecting JCl's access to the equipment may include, but are not limfted to, the removal, replacement, repair, refinishing, restoration, reconstruction, or other remedial actions taken by the Customer w~h respect to equipment or to the Customer's facility, Suspension of JCl's duties for this reason will not cancel or suspend any of the Cus1omer's obligations under this Agreement G. EXCLUSIONS JCI's services under this Ag. eel ..e, ,i do not include: 1) suppties, accessories, or any ~ems noonally consumed durilg the use ct Cwered Equpment, such as rtJbons, bulls, and paper. 2) calls resulli1g from lack ct operator-level preventive mantenance. site-related problems, or operator error; , 3) service calls due to failures resulling from acts ct God, abuse or misuse ct equipment, or allerations, mocJif"";;""",, or repairs to equipment not performed or prwided byJCI; 4) the fumishilg ct materials and supplies for panli1g or refnishilg equipment; 5) eleclrical work to the Customers facility necessary because ct eqt.:"., ,c.,~ 6) service calls resulli1g from attamments made to Cwered Equpmem or other equipment not <mered by this.Agreement; 7) the repair or replacement of dtJct'MJrI<, casings, cabilets, structural supports, tower filVslatslbasn, hydronic and pneumatic piping, and vessels, gaskets, and ~ilg notnormaJly replaced or mai1lai1ed 00 a scheduled basis, and removal ct ail from pneumatic ppilg; 8) service calls resulling from the effects of erosion, corrosion, acid cleanilg, or damage from u. ,c^"c';ad or especially severe freezing weather thai is beyorJd ~at is prevented by JCl's noonal maintenance; 9) work caused by any operalioo ct, ad'Juslments to, or repair to, Covered Equipment by others not authorized n advance by JCI; 10) work caused by the negligence ct others, ncluding but nollim~ed to equipment operators and water treatment companies; 11) service calls due to faijures caused by improper enviroomentaJ conditions affecti1g equipment or eleclrical power fluctuations, ~ due to cond~ions beyond JCl's conIroI, and service calls required because JCI had previously been denied access to the equipment and 12) disposal of hazardous was1es. Hazardous wastes remain the property and the responsibility of the Customer even when removed from equipment or replaced by J:;I as provided by the tenns of this Agreement, The Customer shan be responsible for the proper storage and disposal of hazardous wastes. This includes, but is not lim~ed to, used oil, contaminated or uncontaminated refrigerant, and PCBs. H. JCl's EQUIPMENT JCI may provide tools, docum", HaUvIl, panels, or other control equipment in the Customer's building for JCl's convenience in performing JCl's services. That equipment shan remain JCl's property. JCI retains the right to remove such items at any time during the term, or upon the termination of. this Agreement. INDEMNITY JCI and the Customer agree that JCI shall be responsible only for such injury, loss. or damage caused by the intentional misconduct or the negligent act or omission of JCI. JCI and the Customer agree to indemnity and to hold each other, including their officers, agents, directors, and employees. harmless Iran an dains, demands. or suits of any kild, ndudilg an legal costs and anomey's fees, resulting fOll1l the ntentional misconduct of their employees or any negligent act or omission by their employees or agents, The obfigalions of JCI and of the Customer under this paragraph are further subject to paragraphs J and K below. J. UMIT A noN OF UABIUTY 1) Neither JCI nor the Customer will be responsible to the other for any special, indirect, or consequential damages, Neither party win be responsible fa the other for damage, loss, njury, or delay caused by conditions that are beyond the reasonable control, and withoulthe iltentional misconduct or negligence, of that party. Such conditions ilclude, but are not fruited to: (a) acts of God; (b) acts of Govemment agencies; (c) strikes; (d) labor disputes; (e) fire; m explosions or other casualties; (g) thefts; (h) vandalism; (I) riots or war, or U1 unavailaMty of parts, materials or supplies, 2) II this Agreement covers fire safety or security equipment. the Customer understands that JCI is not an nsurer regardilg those sefVices. JCI shall not be responsible for any damage or loss 1I1at may resull from frre safety or security equipment that fails to perform prope~ or fails to prevent a casually loss. 3) JCI is not responsble for any njury, loss, or damage caused by equipment that is not Covered Equipment. K. ASBESTOS AND HAZAROOUS MATERIALS JCl's IIQ\( and services under this Agreement exclude anythng connected or associated with asbestos or hazardous materials. JCI shan not be required to perfOll1l any ide, ,;if"",~~, abatement, cleanup, control, or removal of asbestos or hazardous materials. The Customer represents that, to the best of the Customer's knowledge, there is no ~iu> or hazardous II ,a,,,, d n the Customer's buildilg that will il any way affect JCl's work. Should JCI :"c,^^ IIC aware of or suspeclthe presence of asbestos or hazardous II 'aIC' ;"15, JCI shall have the right to stop IIQ\( il the affected area inme<fialely and notify the Customer, The Customer wiD be responsible for doing I'otlatever is necessary to correct the condition il accordance with all applicable statutes and regulations, The Customer agrees to assume '=fJU' ",ibility for any c1ains arising out of or relating to the presence of asbestos or hazardous materials il the Customer's building. L JCI's EMPlOYEES The Customer acknowledges that JCl's employees are a valuable asset to JCI. The Customer agrees to pay JCI an amount equal to 12 II ".. ,~'" of salary for each JCI employee I'otlo worked at the Customer's facility that is then hired by the Customer at any tine during 1I1e term of this Agreement and for 60 days thereafter. In addition, the Customer agrees to remburse JCllor an costs associated with any trainilg JCI provided to such employees during the three years before the date the Customer hires such employees. Form E9115 (Rev 09/92) M. ASSESSMENT II is the Customer's responsibility to pay all taxes or other govemment charges relating to the transfer, . use, ownership, servicing, or possession of any equipment relating to this Agreement. N. RENEWAL PRICE ADJUSTMENT JCI win provide Customer with notice of any adjustments in the Agreement price appli~ renewal period no later than forty-fNe (45) days prior to the commencement of that rene , Unless the Customer terminates the Ag,"oollclli as provided il the Term'Automatic R provision of this Agreement, the adjusted price shall be the price for the renewal period. O. RESOlUTION OF DISPUTES n a dispute arises, the parties shall f" Vl, 'f'~1 attempt n good failh to resolve the dispute by , 'c~vOa~ ,. All disputes not resolved by negotiation shan be resolved il Q~'~ ''''' with the Commertial Rules cf the Amercan Arbitration Association il effect at that tine, except as modified heren. All disputes shan be decided by a single arbitrator. A decision shan be rendered by the arbitrator no later than nile ".....,~ ~ after the demand for arbitration is filed, and the arbitrator shan state il wrili1g the factual and IegaJ basis for the award. No discovery shall be permitted. The a,:";~aM shall issue a scheduling order that shall not be modified except by the mutual agreement of the parties. Judgment may be entered upon the award ilthe highest state of federal court havilg jurisdi::tion CNer the maner. The prevailing party shall recCNer all costs, incIudilg anomey's fees, ilcurred as a resuft Ii the dispute. P. MISCELlANEOUS PROVISIONS 1) MY notice that is required to be g~en under this Agreement must be il wrili1g and sent to the party at the address noted an the first page of this Agreement. 2) This Agreement cannot be transferred or assigned by either party withoulthe prior written consent of the other party. 3) This Agreement is the entire Agreement between JCI and the Customer and supersedes any prior oral understandilgs, written agreements, ~''1'v.x.Is, or other communications between JCI and the Customer. 4) My change or modT."",i;"', to this Ai,coo"c'~ wiD not be effective unless made il wrili1g. This written i1strument must specifically ildicate 1I1at it is an amendment, change, or nv;;f"",~ ..> to this Agreement 5) The Customer acknowledges and agrees that any purchase order issued by Customer, il accordance with this Agreement is mended antj to establish payment authority for the Customer's iltemal accounting purposes. No purdlase order shan be coosidered to be a counteroffer, amendment, "'va....;;...." or other revision to the terms of this Agreement No term or condition ilcluded il the Customer's purchase order wiD have any force or effect. 6) Should any changes to relevant regulations, laws, or codes sui.""" ,';"1Iy affect JCl's Services or obi"",;;", ~,the Customer agrees to negotiate with JCllor ~~''1'';'''C changes to the scope or price of the Ag.cc"'~ ,; or both. . 0~HNSON CONTR~LS . Alliance@ I J~HNSON CONTR~LS . Customer Name Address City Building Stillwater Public Works 3325 Boutwell Road Stillwater Planned Service Agreement Agreement No. 5288-7041 State MN Location Zip 55082 Proposal 11/18/2004 Loc. ID No. Scope 01 Service Johnson Controls, Inc (JCI or Johnson Controls) and the Customer agree that the services checked below will be provided by JCI at the Customer's facility. The Terms and Cond~ions, Assurance Services, Equipment ListinQs, and Schedules included in this AQreement cover the nQhts and obliQations of both the Customer and JCI. Primary Air . Reciprocating Air Primary Heating Conditioning PRIME Premium Equipment Conditioning Basic Equipment Premium Facility Management Systems Premium Equipment x Basic Basic Basic Fire Detection & Management Systems Premium Associated Air Conditioning & Heating Equipment Premium Automatic Temperature Controls Premium Labor Only Security Management Systems Premium Basic X Basic Basic Basic Labor On Iy Labor Only Facility Operations Maintenance Management Services Training Premium Basic Extended Service Options for Premium and PRIME Coverages On-site repair services will be provided during JCI's normal business hours, unless one of the following options is checked: 24-5 Extended Service - JCI will provide on-site response 24 hours a day,S days a week (Monday thru Friday, except JCI holidays). 24-7 Extended Service - JCI will provide on-site response 24 hours a day, 7 days a week (including holidays). aAutomatic Renewal This Agreement takes effect on January 1st 20 05 It will continue for an original term of 1 year(s). It will automatically renew on a year-to-year basis alter the original term ends unless the Customer or JCI gives the other written notice that it does not want to renew. The notice must be delivered at least 30 days before the end of the original term or of any renewal year. Renewal price adjustments are discussed in the Terms and Conditions. Price and Payment Tenns The total price for JCl's service during the original term of this Agreement is $5,325,00 This amount will be paid to JCI in annually. installment of $5,325.00 These payments will be due and payable when the Customer receives JCl's Invoice and in advance of the services JCI is to provide. JOHNSON CONTROLS, INC. CUSTOMER " By Mic~' _./ ,,~~-r ~/':2:;.7 Service Team supervi~ /d4- Date //,/ By Signature Signature Title Title Date JCI Manager (proposal not valid until signed by JCI Manager) Date This proposal is valid for thirty days from proposal date, Telephone Nurrber JCt Branch Branch Address Minneapolis. 082 Branch Phone # 1801 - 67th Ave. N., Mpls., MN 55430 (800) 677-7650 Customer P.O. # Renewal Date Additional Terms and Conditions lollow Form E9115 (Rev 09/92 . Additionallocalions Building location location I D # Stillwater Public Works 3325 Boutwell Road Additions and Exceptions Equipment Coverage is Extended to Include: RTU-1, MUA-1 throuQh MUA-6, CPU-1, Exhaust Fans 1 through 9 and Unit Heaters 1 throuqh 3. This agreement includes quarterly visits to Stillwater Public Works buildinq to perform Preventative Maintenance on the listed equipment. Not included in this agreement is equipment lift or man lift rental. This agreement assumes adequate lifts to be onsite for Johnson Controls Inc. use. Included in this agreement are condenser coil cleaning and filters according to the maintenance schedule . CtD.OO Labor rates for Mechanical work to be our published street rate, currently $J.OO;OO/hr . for JCI for CUSTOMER Form E9115 (Rev 09/92) . TERMS Terms and Conditions 1) DEANmONS (a) COVERED EQUIPMENT means the equipment for 'Nflich services are to be provided under this Agreement. Covered Equipment is defined by the applicable Assurance Services pages and Equipment Lists attached to this Agreement . (b) EQUIPMENT FAILURE means the sudden and accidental failure of moving parts or electric or electronic CUllfNl ,ents that are part of the Covered Equipment and that are necessary for its cperation. (c) SCHEDULED SERVICE VISITS include labor required to pertorrn inspections and preventive maintenance on Covered Equpment (d) SCHEDULED SERVICE MATERIALS nclude materials required to pertorrn Scheduled Service VISits on Covered Equipment. (e) REPAIR LABOR includes labor necessary to restore Covered Equipment to WOl1\ing condition fol1o'hing an Equipment Fa~ure and excludes total equipment replace,,,,,,,, due to obsolescence or unavailabirlly of parts. (I) REPAIR MATERIALS ncludes materials necessary to restore Covered Equipment to WOl1\ing cond~ion follo'hing an Equipment Fa~ure and excludes total equipment replacement due to obsolescence or unavailability of parts. /JJ JCrs option, Repair Materials may be new, used, or reconditioned. All Repair Materials are covered by the warranty as described below. 2) SERVICE COVERAGE OPTIONS (a) BASIC COVERAGE includes Scheduled Service Vis~s, plus Scheduled Service Materials n elsewhere noted in this Agreement, for covered Equipment. (b) PREMIUM LEVEL COVERAGE includes BASIC COVERAGE as well as Repair Labor, plus Repair Material n elsewhere noted in this Agreement, for covered Equipment. (c) PRIME LEVEL COVERAGE ncludes BASIC COVERAGE as weA as Repair Labor, plus Repair Materials W else'Nflere set forth i1 this Agreement, for Covered Equipment consistilg of centrifugal. absorption, or screw chillers, PRIME LEVEL COVERAGE also includes Repair Labor, and Repair Materials W otherwise set forth n this Agreement, for dia~ imminent equipment fa~ure as weA as actual Equipment Failure. PRIME LEVEL COVERAGE ncludes the fol1owi1g services and requirements, Xl M ~e diaglcsli:;tests i1cWi1g Pre-Vue ViJraOCfI ~is, "1"'",,""'; ,anK:at oi anaIjsis, and megOOm reaangs. /lJ dragna;tic tests must be peffO!TJled at Xf.prescrhed frequencies and to X~"I"'Ji},~ test s1andards. " eIseW1ere nded n this ~,=. "" ,;, coverage M i1dOOe Repai Labor and Repai MaterBI b heat exchanger tubes W an Eddy Current ~is, acceptable to XI, has been pc, ;"", "'~ n the . three yeaJS prO'to this "9,,,,,,, "" ,; and is prMled to XI, lX'such a test wiD be perfooned as part of the ~e"" "" 'L ShoukJ Xl's ana0/S5 suggest the e;';';", ''''' lX'the PffiSbiity of equipment deterbration outsrle '" ,~;ad lX' acceptable cooditions, XI may at its qfu1 take corredNe st~ necessary to prevent further dete,;"'c;::v.. lX' breakdoM1 of the Covered Equipment XI reIai1s sole jl.J".,.o..: CNerv.hether equipment ccoditions are consKlered acceptable, v.I1ether rorrecWe steps shoukJ be taken, lX' v.I1at st~, i arry, need to be taken. Fe,;"'" "",;;e of arry rorrecWe st~ mder this PRIME coverage is nct a guarantee that Equipment Failure lX' doM1tine y,iJJ nct occur. 3) EXTENDED SERVICE includes extended service f<X' repairs and is available only W Customer has PREMIUM lX' PRIME coverage. The price b Extended Service, n chosen by Customer, is part of the total price Customer will pay. Should a defect be found durilg an Extended Service visit that XI is not responsible flX' under this ~I""" '''' ,I, Customer agrees to pay JCrs standanl fee flX' arry services rendered. ShookJ Repair Labor lX' Repair Materials be perfonned n periods beyond lhe Extended Service period, Custcmer agrees to pay Xl's standard fee for arry S€fVices rendered beyond the Extended Service period. CONDITIONS A. INmAL EQUIPMENT INSPECTION FOR PREMIUM OR PRIME COVERAGES XI will i1spect the Covered Equipment withn45 days of the date 01 this Agreement lX' as seasonal lX' cperational conditions perm~. XI win advise Ct.";",, ,e' ~ XI fuels any Covered Equipment nct n worf<irlg order or n need 01 repair. WiIh the Customer's apprtNaI, XI win pertorrn !he work necessary to put the Covered Equipment n prcper worf<irlg condition, This work win be done at Jel's standard fee for parts and labor n effect at that tine. "the Customer does not want JCI to do the work identified by JCI, lX' ~ Customer does not have the work done, lhe equipment will be removed from the fISt of Covered Equipment and the price of this aA>J,ee".e'lt will then be adjusted. ~ARRANTY XI warrants that its services will be provided in a good and mmnanlike manner and that parts repaired or replaced by Jel will be free from defects in Vv'IJl1qnanship, design, and material untillhe end of this Agreement or for one year, v.I1ichever is eartier. Jel's sole obligation shaB be to repair or to replace defective parts or to property redo defective services, JO DISCLAIMS ALL OTHER WARRANTIES ON THE EQUIPMENT FURNISHED UNDER THIS AGREEMENT, INCLUDING ALL IMPUED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. C. SCOPE OF SERVICE Customer understands that JCI is a provider of services under this Agreement. JCI shall not be considered a merchant or a vendor of goods If JCI installs or furnishes a piece of equipment under this Agreement, and that equipment is covered by a warranty from the manufacturer, JCI will transfer the benefits of that manufacturer's warranty to Customer if this Agreement with Customer terminates before the equipment manufacturer's warranty expires. D. CUSTOMER OBUGA TIONS AND COMMITMENTS TO JCI 1) The Customer warrants that, to the best of Customer's knowledge, an Covered Equipment is n good WOl1\ing condition and that the Custcmer has given Jel all rnormation of 'Nflich Customer is aware conceming the condition of the Covered Equipment. 2) The Customer agrees that, durilg the term of this Agreement, the Custcmer y,iJJ: (a) cperate the Covered Equipment accordng to the manufacturer's recommvIIJa;~ .3; (b) keep accurate and current work logs and information on the Covered Equipment as recommended by the manufacturer. (c) provide an adequate environment for Covered Equipment as ,e~ '" ".:mded by the manufacturer or as recommended by XI, including adequate space, electJical power, air cond~ionng, and humidity control; (d) notity XI mmediately of any equipment ma"unction, breakdo'Ml, lX' other condition affecti1g the cperation of the Covered Equpment, (e) allow XI to start and stop, periodically turn off, lX' otherwise change lX' ;e" 'f^" anly suspend equipment cperations so that XI can pertorrn the services required under this Agreement; and (n provide proper coodenser and boiler water treatment as necessary, flX'the proper fundioning 01 Covered Equipment, if such services are not Xl's '''''P''' ..,bility under this Agreement 3, The Customer acknowledges that ~s failure to meet these obligations will relieve JCI of any responsibility for any equipment breakdown, or any necessary repair or replacement, of any equipment. E. CHANGES TO CUSTOMER EQUIPMENT The Customer retains the right to make changes or allerations to ~s Equipment. If, in JCl's opinion, such changes or allerations substantially affect JCl's services or obligations, JCI shall have the right to make appropriate changes to the scope or to the price of this Agreement or to both. F. ACCESS The Customer will give JCI full access to all equipment that is e~her Covered Equipment or associated w~h ~ when JCI requests such access. If access cannot be provided, JCl's obligations under this Agreement will be suspended until such access to the equipment is provided. Matters affecting JCl's access to the equipment may include, but are not lim~ed to. the removal, replacement. repair, refinishing, restoration, reconstruction, or other remedial actions taken by the Customer with respect to equipment or to the Customer's facility. Suspension of JCl's duties for this reason will not cancel or suspend any of the Customer's obligations under this Agreement G. EXCLUSIONS Xl's services under this Agreement do not ilclude: 1) suppties, accessories, lX' arry ~ems normally consumed durilg the use 01 Covered Equipment, such as rilbons, bulbs, and paper. 2) calls resulling from lack of cperator-Jevel preventive mai1tenance, s~~related problems. lX' cperatlX' error; 3) service calls due to fa~ures resulli1g from acts of God, abuse lX' misuse 01 equipment. lX' ale,a......" ."v~r.O;a~~.." lX' repairs to eqL:,...."'.: not pc.:v""cJ lX' provided try XI; 4) the fumishing 01 materials and suppties flX' pai1ting lX' refnishing equipment, 5) eleclrical work to the Ct.";,,, "e,', facility necessary because of equipment; 6) service calls resulling from attachments made to Covered Equipment lX' other equipment nct covered by this Agreement, 7) the repair or replacement of ductwork, casi1gs, cabinets, structural supports, tower fill'slaMasin, hydronic and pneumatic pipirlg, and vessels, ~"';" and piping not normally replaced lX' mai1tai1ed on a scheduled basis, and reIllO'VaI of ail from pneumatic piping; 8) service calls resulli1g from the effects of erosion. ~"v>;"'I, acid cleaning, lX' damage from unexpected or especialty severe freezing weather that is beyood v.I1at is prevented by JCrs normal mai1tenance; 9) work caused by any cperation of, adjustments to, lX' repair to, Covered Equipment try others not authorized il advance by XI; 10) work caused by the negfigence of others, includng but nct flrll~ed to equipment cperators and water treatment companies; 11) service calls due to fa~ures caused by ; "p,vpe, environmental conditions affecting equipment or electOCaI power fluctuations, ~ due to conditions beyond Xl's control, and service calls required because Jel had previously been denied access to the equipment, and 12) disposal of hazardous wastes, Hazardous wastes reman the prcperty and lhe '=p'" "bility of the Custcmer even 'Nflen removed from equipment or replaced by XI as provided by the terms of this A>J"'''''' Ie' ,/, The Customer shaA be responsiJle for the proper storage and disposal of hazardous wastes. This includes, but is not flf1)~ed to, used o~, contaminated or uncontaminated refrigerant, and PCBs. H JCl's EQUIPMENT JCI may provide tools, docu" '0' ,,0,;00, panels, or other control equipment in the Customer's building for JCl's convenience in performing JCl's selVices. That equipment shall remain JCl's property. JCI retains the right to remove such ftems at any time during the term, or upon the termination of, this Agreement I. INDEMNItY JCI and the Customer agree that JCI shall be responsible oolt for such injury, loss. or damage caused by the intentional misconduct or the negligent ad or omission of JCI. JCI and the Customer agree to indemnify and to hold each other, including their officers, agen1s, directOlS, and empbyees, harmless from aD clains, demands, or suits of any kiJd, includilg all legal costs and attomey's lees, resulting lorm the intentional misconduct of their empbyees or any negligent ad or omission by their empbyees or agen1s. The obrlQalions of JCI and of the Customer under this paragraph are further subject to parag~ J and K below, J. UMIT ATJON OF UABlurv 1) Neither JCI nor the Customer will be responsIJIe to the other lor any special, indirect, or consequential damages. Neither party wiD be '=t^-'",IJIe to the other lor damage, loss, iljury, or delay caused by ~,.;;;;....; that are beyond the reasonable control. and without the ; "0' "M ,a1 misconduct or negrigence, of that party. Such conditions i1cIucIe, but are notliTlfted to: (a) acts of God; (b) acts c4 Government agencies; (c) strikes; (d) labor disputes; (e) fire; (ij explosions or other casualties; (g) thefts; (h) vandalism; (I) 00Is or war; or (J) unavailabiflly of parts, materials or supplies, 2) " this Ag.cc.. ,c,,1 rovers fire safety or security equ~ the Customer understands that JCI is not an ilsurer regardng those selVices. JCI shaD not be responsible lor any damage or loss that may resuft from fire safety or security equlrnent thatlails to perform property or tails to prevent a casually loss. 3) JCI is not responsIJIe for any iljury, loss, or damage caused by eq~;"..,c.., that is not C<Nered Equpnem. K ASBESTOS AND HAZARDOUS MATERIALS JCrs worII and services under this Agreement exclude anythilg '^"" ,oed or associated with asbestos or hazardous materials, JCI shaD not be required to perform any identifications, abatement cleanup, control, or rerTlCNaI c4 asbestos or hazardous materials. The Customer represents that, to the best c4 the Customer's kooMedge, there is no asbestos or hazardous material il the Customer's buildilg that wiD il any W&J affect Xl's wor1t. Should JCI becoo1e aware c4 or suspect the presence c4 asbestos or hazardous materials, JCI shall have the right to stop worII il the aIIected area ;.. ..oJ",lelt and notify the Customer. The Customer wiD be responsIJIe for doi1g v.t1atever is necessary to correct the w..Jf~v" il a""",';" ,<;e with aD appficabfe statutes and regulations. The Customer agrees to assume responsibifity lor any clains arisng out of or relati1g to the presence c4 asbestos or tku.a,,;vUS materials il the Custome(s buildilg. L JCI's EMPlOYEES The Customer acknov.1edges that JCl's empbyees are a valuable asset to JCI. The Customer agrees to pay JCI an amount equal to 12 months c4 salary lor each JCI empbyee ~o worI<ed at the Customer's lacifity that is then hired by the Customer at any tine during the term c4this Agreement and lor 60 ~ therealler. In addition, the Cl..:>I~, 'c. agrees to reinburse JCllor aD costs associated with any trainilg JCI provided to such employees during the three years before the date the Customer hires such ernpbyees. Form E9115 (Rev 09/92) M. ASSESSMENT " is the Customer's responsibilify to pay all taxes or other g<Nemment charyes relating to the transfer, use, oMlership, selVicing, or possession of any equipment relating to this Agreement. N. RENEWAL PRICE ADJUSTMENT JCI win prOJide Customer with notice of any adjustments il the Agreement price appfl~ renewal period no later than lorty.live (45) days prior to the commencement c4 that rene . Unless the Customer terminates the Agreement as prOJided in the Term/Automatic Ren wal provision c4 this Agreement, the adjusted price shall be the price lor the renewal period. 0, RESOUITlON OF DlSPlJTES " a dispute arises, the parties shall promptly ,",~" 'I-" in good faith 10 resolve the dispute by nc~";;";;" ,. All disputes not resolved by negotiation shall be resolved il accordance with the Commercial Rules of the American AIbitration ~~;;.., in effect at that tine, except as modified hereil. All disputes shaD be clecided by a single arbitrator. A clecision shall be rendered by the arbitrator no later than nile """'~ '" alter the demand lor arbitration is filed, and the arb~rator shall state il wrililg the factual and legal basis for the award. No dis<xNery shall be permitted. The arbitrator shall issue a schedulilg order that shaD not be modified except by the mutual ag, cc" ,c, ,I of the parties. Judgment may be entered upon the award il the highest state c4lederal oourt havng jurisddion <Ner the matter. The prevaifng party shaD reccver aD costs, ilcluding attomey's lees, ilcurred as a resull of the dispute. P. MISCELLANEOUS PROVISIONS 1) fvry notice that is required to be given under this Agreement must be il writing and sent to the party at the address noted 0f'I the first page c4 this Ag.cc"'c,,~ 2) This Agreement cannot be transferred or assigned by either party without the prior written consent of the ather party. 3) This Agreement is the entire Agreement between JCt and the Customer and supersedes any prior oral understandings, written agreements, proposals, or other communications between JCI and the Customer. 4) Any change or modification to this Agreement wiD not be effective unless made il wrililg. This written ilstrument must "f'0"'"",1Iy indicate that ft is an a."o"~..'o,,l. change, or modi;"",;;" '" to this Agreement. 5) The Customer acknowledges and agrees that any Purchase order issued by Customer, il o""".Jance with this Agreement, is i1tended oolt to establish payment authority for the Customer's intemal accountilg purposes. No purchase order shaD be considered to be a counteroffer, amendment. mv,;J~;;"" or other revision to the terms c4 this Agreement. No term or condition i1cIuded il the Customer's purchase order will have any lorce or effect. 6) Should any changes to relevant regulations, laws, or cocIes suL.,;.. ,<;"1Iy aIIect Xl's Services or cbligations, the Customer agrees to negotiate with JCllor ~f""I";"ie changes to the scope or price of the Agreement pr both. . 0~HNSON CON I r(~LS . ..". , . Mem.orandmn From: Date: . Mayor and City Council Shawn Sanders, Assistan~ ~ Engineer December 2, 2004 To: Subject: Industrial Park Lighting (Project 2000-13) Acceptance of Work and Final Payment DISCUSSION The work on the above project has been completed. Xcel Energy has submitted their application for payment and required information to allow for final payment. RECOMMENDATION Staff recommends that Council accept the work and authorize final payment to Xcel Energy in the amount of $265,000.00 . ACTION REOUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2004- , ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR INDUSTRIAL PARK LIGHTING (PROJECT 2000-13) . ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR INDUSTRIAL PARK LIGHTING (pROJECT 2000-13) WHEREAS, pursuant to a written contract signed between the City and Xce1 Energy for street lighting in the Industrial Park (project 2000-13) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of $265,000 on such contract, taking Xcel Energy receipt in full. Adopted by the Council, this 7th day of December 2004. Jay L. Kimble, Mayor Attest: Diane F . Ward, City Clerk .. \ . . . .#- I tl Xcel Energy~ . OUTDOOR LIGHTING 825 Rice Street St. Paul, MN 55117-5459 City of Stillwater Attn: Accounts Payable 216 North 4th Street Stillwater, MN 55082 Al IN: Greg Corbett (651) 628-1492 Invoice Number: ODL 4027 Invoice Date: May 19, 2004 Due Date: Due Upon Receipt Invoice Amount: $265,000.00 ITEMIZATION Installation of a Group 5 streetlight system consisting of the following materials: . . 51-250 Watt lIPS Sterner shoebox fixtures installed on existing poles . Install approximately 17,000 feet of conduit and 55,000 feet of wire . Install new fuse kits, fuses and connectors . Remove, sand, prime, paint and reinstall 51 existing poles . Install new wire inside each pole . . Install new feed point cabinet . Use existing concrete bases adding new conduit sweeps inside base $265,000.00 ~ Restoration is not part of this contract. Full maintenance coverage of this system will be for twenty years commencing on October 1, 2003. Xcel Project: 10341773 For additional information: Robert Schommer (651) 229-2440 TOTAL AMOUNT DUE $265,000.00 This bill is due in our office by: Payment Due Upon Receipt . Please return a copy of this invoice with your payment. A copy is provided. FAILURE TO REMIT A COPY OF THE INVOICE ALONG WIm THE PAYMENT IN lttJ.!. ENVELOPE PROVIDED Wll.L RESULT IN A DELAY OF PAYMENT PROCESSING AND A POSSmLE LATE PAYMENT FEE. THANK YOU! . . . 12/05/2004 15:23 5128798152 TANEK r-"'-' t~n~ < ~--~...... e/"chltcr.turc specially millwork virtual vision project man<:lg$m>:i'nt 118 E. 26th Street Suite 300 Mpls, MN 55404 P:612-879-8225 F;612-879-8152 www.tanek.com December 6, 2004 TO: Steve Russell, Greg Rick Fax: 651-4308810,651 4298888 FR: Nat Shea RE: Cafe Cravings Continuance Dear Steve: PAGE 01 Thank you for your return call. Based on your message we would ask for a continuance for the Cravings project in Liberty. AUhis point we do not know when we would want to be on the agenda in the future. Thanks. Sincerely, ~ Nathaniel Shea Principal .. i · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director December 6, 2004 Minutes of Planning Commission meeting of November 8, 2004 Attached are the minutes from the Planning Commission meeting of November 8, 2004 for Case No. Vj04-83 and Case No. SUPj04-84. . . . \ City of Stillwater Planning Commission November 8, 2004 . Present: Robert Gag, chair person, Mike Dahlquist, David Junker, Dave Middleton, David Peroceschi,Karl Ranum, Paul Teske, Jerry Turnquist and Darwin Wald Others: Community Development Director Steve Russell Mr. Gag called the meeting to order at 7 p.m. Aooroval of minutes: Mr. Wald moved approval of the minutes of October 11, 2004. Mr. Turnquist seconded the motion; motion passed unanimously. Case No. SUP/04-89 A special use permit for a restaurant with outside seating at 135 New England Place in the VC, 'Village Commercial/Planned Unit Development District. Nat Shea, Tanek Inc., representing Hearthside Homes, applicant. Mr. Shea briefly reviewed the inside floor plans for the restaurant/bar and outside seating, along with elevations. The restaurant will feature a quick-service bakery/coffee shop, he said, enhancing the "neighborhood image" of the establishment. Mr. Shea noted the HPC has approved plans. He said the applicant is requesting a monument sign to address traffic on Highway 12. He said the applicant also would like the Planning Commission to consider approval of a connection to the bike path on Highway 12 to make the restaurant both .. neighborhood- and pedestrian-friendly. There was a question about parking. Mr. Shea said the applicant would come back with the final parking layout. Mr. Russell said based on square footage, it appears there is adequate parking, noting that this plan has less square footage than indicated in the original PUD. Mr. Russell pointed out that the area uses shared parking, and he said the issue will be reviewed based on the use of the final building in the district. Robert Kroening, a resident of Liberty who participated in the original planning process, said he was troubled by the streetscape and lack of green space. He said the lack of green space gives the appearance of a strip mall. He also suggested that the square footage of the restaurant/bar might be smaller but the footprint is larger. Mr. Kroening said he felt the requested pylon sign is not in keeping with the look of a New England Village. Mr. Ranum stated he would like condition of approval No. 16 changed to refer any changes to the HPC and Planning Commission. He also stated he was not in favor of the additional signage but did like the concept of the connection to the bike path. Mr. Russell pointed out the bike trail connection will need Washington County approval but said he didn't think that would be a major problem. . 1 .. ~ . . . City of Stillwater Planning Commission November 8, 2004 Mr. Junker noted there was a letter from developer Homer Tompkins indicating the plans had received final ARC (Liberty develvpment architectural review committee) approval. He said he likes the layout and overall concept. Mr. Teske said he would like to see more detail about landscaping. Dave Hempel of CPDC developers apologized for the lack of landscaping plans. He said they would be open to planting along the trail to the property line and parking area, and said the developer would come back with an overall landscaping plan for the County Road 12 elevation. He also noted that the PUD signage did show locations for monument signs and requested consideration of monument signage for those businesses in lots 5, 6 and 7. Mr. Peroceschi suggested there is plenty of signage for the business. Mr. Ranum noted that signage is generally restricted to front footage. Mr. Teske agreed that the Planning Commission should stick to the ordinance. While Mr. Teske said he was concerned with the lack of landscaping plan and the ARC process, he said he would not delay this project due to those concerns and moved approval as conditioned, with the additional condition that plans for any bike path connection be reviewed by the Community Development Director. Mr. Ranum seconded the motion if Mr. Teske would consider changing condition of approval No. 16 to review by the Planning Commission and HPC. Mr. Russell noted that according to ordinance, minor modifications are referred to him; any major modifications return to the Planning Commission and HPC. Mr. Junker noted that CPCD has exceeded expectation in the past and he has no reservations about that fact that they will work with Washington County regarding the bike trail and landscaping. Mr. Ranum withdrew his request to change condition No. 16. Motion passed unanimously. Case No. V /04-83 A variance to the front yard setback (30 feet required, 10 feet requested) and slope development requirements for construction of a single-family residence at 2015 Lake St. in the RB, Two Family Residential District, Flood Plain and Bluffland/Shoreland District. Tony Kerschbaum, applicant. Mr. Kerschbaum stated now that the area is sewered, he would like to build a one-story residence on the property. Dan Challeen, 2103 Schulenberg, spoke in support of the proposal. Mr. Junker asked about the slope of the property, suggesting it would be difficult to construct a house due to the slope. Mr. Kerschbaum agreed that he will need some fill and will need to construct a retaining wall. Mr. Ranum noted that neighboring structures are closer to the street than Mr. Kerschbaum is requesting. Mr. Turnquist said he would support a variance for a one-story, walkout residence. 2 .. ) ~ City of Stillwater Planning Commission November 8, 2004 . Mr. Junker stated he had a major concern with the grade of the property and suggested the property is unbuildable~ Mr. DahlqUIst agreed with that concern and predicted the applicant will . need a retaining wall considerable higher than he is initially proposing. He questioned the impact of the plans on the viewshed. Mr. Teske said while he was concerned about the slope, he said he did not feel the proposal would have any detrimental affect on neighboring properties. Mr. Middleton, seconded by Mr. Peroceschi, moved approval of the three requested variances (lot size, bluff setback and front setback) with the condition that the variances are approved for construction of a house not to exceed a one-level walkout residence. Motion passed 7-2, with Mr. Junker and Mr. Dahlquist voting no. Other items: Mr. Russell provided a memo pertaining to a new state statute regarding non-conformity. He noted the city can be more permissive than state law. Members were in agreement that the section regarding nonconforming uses destroyed by fire or other disasters ought to be given a year, rather than six months as in the new state language, to apply for a building permit to replace the structure. Mr. Russell said a public hearing will be held in December. Mr. Russell provided a memo regarding building height definitions. Mr. Teske suggested it would be helpful if there was some way to establish a reference for starting elevations, rather . than finished grade elevations. Mr. Russell said some communities use sidewalk or street elevation as the starting point. However, he noted that flood plain regulations affect. building height in the downtown area, and he said the City could look at more geographic specifics for the downtown area. Also in the packet was a copy of the Palo Alto Single Family Individual Review Guidelines for the Commission's review in relation to in-fill housing issues. Mr. Teske questioned how those guidelines could be used - education or strict guidelines. It was agreed that Mr. Teske, Mr. Gag and Mr. Ranum should meet again wit the Heritage Preservation Commission to decide how to proceed with the issue. Mr. Wald moved to adjourn at 8:50 p.m. Mr. Turnquist seconded the motion; motion passed unanimously. Respectfully submitted, Sharon Baker Recording Secretary . 3 . . . Memo To: From: Date: Subject: Mayor and City Council . / Steve Russell, Community Development Director fV December 2, 2004 Final PUD Approval for Construction of Restaurant in Liberty Village. Case No. SUPj04-89. Backaround. The concept PUD for the Liberty Village area was approved by the City Council April 15, 2003. Since that time, four buildings (convenience gas, bank, office buildings and multi use convenience building) have been approved. With this restaurant site, three sites remain. The other two sites are office sites. A part of the PUD was shared parking and coordinate village design. Based on Village Commercial Zoning, design review and a special use permit is required of all uses in the Liberty Village District. The Heritage Preservation Commission reviewed and approved the design of the restaurant building at their meeting of October 4, 2004. The Planning Commission approved a special use permit for the project at their meeting of November 8, 2004 (staff report and minutes attached). The planning request before the City Council is for consistency review between the final and previously approved concept PUD. The concept PUD proposes a 5,458 square foot restaurant, deli, Pub with deck and outside dining and shows 58 parking spaces for the area. The proposed restaurant contains 5,215 square feet and 61 parking spaces are shown (see concepfPUD schedule of.uses). The design and use is recommended by the Heritage Preservation Commission and Planning Commission with conditions. The final PUD proposed use is consistent with the concept PUD plan for the site. Recommendation: Approval with conditions. Conditions of Approval: 1. All utilities shall be completely screened from public view. 2. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless the Planning Commission grants approval. 3. Continuous concrete curbing shall be installed to separate parking areas from landscape areas. 4. Handicapped parking spaces and signage, in compliance with State requirements, shall be' shown on building permit plans and installed before final . inspection of the project. 5. The street address of the building shall be displayed in a location conspicuous from the public street. 6. The trash enclosure shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. 7. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. 8. No roof equipment shall be visible to the general public. 9. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. 10. Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. 11. A sign permit shall be required for all project signs. 12. Grading and drainage plan to be approved by City Engineer before building permits are issued. 13. Sign package to be approved by the Heritage Preservation Commission, including directional signs. 14. All security lights on building shall be downlit. 15. A sign permit is required for signage. 16. All exterior modifications to the approved plan are to be reviewed by the Community Development Director. 17. Additional landscaping similar to landscaping along CR 15 shall be provided along CR 12 if necessary in the CR 12 right-of-way as approved by the City and permitted by Washington County. 18. No signs (pylon or other) in addition to the two proposed north and south elevation building signs shall be allowed. 19. Any bike path connection to CR 12 trail shall be approved by the Community Development Director. Attachments: Heritage Preservation Commission staff report and minutes (10-4-04), CPC staff report and minutes (11-8-04), original PUD concept proposed use. -.r.... . . . . . . PLANNING APPLICATION REVIEW FORM CASE NO. SUP/04-89 Planning Commission Date: November 8, , 2004 ProjectLocation: Liberty on the Lake Village Comprehensive Plan District: Village Commercial Zoning District: VC Applicant's Name: Greg Rick, Tanek Architecture Type of Application: Special Use Permit Project Description: Special Use Permit for a restaurant "Cravings". Discussion: The applicant is requesting a special use permit for a 5,215 square foot restaurant named Cravings. The project will be located in Liberty Village. They received design approval from the Liberty Architectural Review Committee on 10/26/04 (attached) . The exterior design of the proposed restaurant will compliment the rest of the colonial village fac;ades of the development. The design is based on a small-scale house with grand porches and a high one and a half story restaurant area. There is also a combination of outdoor dining and smaller sitting areas featuring an outdoor fireplace. The 166 seat interior space and the 54 seat exterior restaurant will be both a neighborhood bar and restaurant; with a quick service to go counter. Lighting will match the rest of the Liberty Village Development. Landscaping is continued from the approved master plan. The building will have a dark gray asphalt roof. The gables will have blue/gray cedar shakes. The building will be painted a rust color. All mechanical equipment and venting will be concealed in the lowered roof area at the center of the building. The trash receptacle will be concealed. There will be signs on the north and south sides of the building, white lettering on a rust background on the south side and white lettering on a gray background on the north side. The signs will not be lit. Recommendation: Approval as conditioned. Conditions of Approval: 1. All utilities shall be completely screened from public view. 2. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless the Planning Commission grants approval. 3. Continuous concrete curbing shall be installed to separate parking areas from landscape areas. 4. Handicapped parking spaces and signage, in compliance with State requirements, shall be shown on building permit plans and installed before final inspection of the project. 5. The street address of the building shall be displayed in a location conspicuous from the public street. 6. The trash enclosure shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. No roof equipment shall be visible to the general public. '.. . All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. . . Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. A sign permit shall be required for all project signs. Grading and drainage plan to be approved by City Engineer before building permits are issued. Sign package to be approved by the Heritage Preservation Commission, including directional signs. . All security lights on building shall be downlit. A sign permit is required for signage. All exterior modifications to the approved plan are to be reviewed by the Community Development Director. Additional landscaping similar to landscaping along CR 15 shall be provided along CR 12 if necessary in the CR 12 right-of-way as approved by the City and permitted by Washington County. No signs (pylon or other) in addition to the two proposed north and south elevation building signs shall be allowed. Any bike path connection to CR 12 trail shall be approved by the Community Development Director. Findings: The proposed use will not be injurious to the neighborhood or otherwise detrimental to the public welfare and will be in harmony with the general purpose of the zoning ordinance. 13. 14. 15. 16. 17. 18. 19. 7. 8. 9. 10. 11. 12. Attachments: Application form and pre-construction drawings HPC Action on 10/4/04: 5-0 approval with one abstaining. CPC Action on 11/8/04: +0-9 approval with added Condition of Approval No. 19. . . . . . . ~ ~."""" ~;UIQ)a !z .~ ~ ;: c; f2. LL~ C ffi >--1- I-~<( (3 .~ \~ r~~ ~~ :,; ~ i tl9.25 S<. " OJ iI Ii t~l h l~a5 . . ?: ii ... W t:! ::> 2 . G'i .,., ~ ~ z ~ ~ ~ ~ ~ a ~ ~ J: ~ ~ E9 o ...:l 1l.5ROOS ! ."""" .t .,... .....~ ~ ~ ..- He . ~ ! I .... ~~ / HUNEOFSlOACRES ..." (000" (OOO~ so fTWIDE NSPEASEMEHT PER BK 1" DUOS PG228 ~T" , 'M. "'_" . - . T U'''~~H'P ~ "'_21>12_ ~ 75TH STREET NORTH ..." "" --- / _~INAGI UTILITY EASEMENT ,nMB ~ .'~ <'V & J ;,: ..M - iL o 1 t .'- I- Z <( ~o:: w(!) -~ lILL ~o i'.i~ ~-o:: ~ 'i w ~ ~ !;( ~ ;:. .." - ~ .!...L -b. ..." Location Map "'.. 33 21 ;;: w z 2 .Ian 1441*'1 :II ~3 ... l _37 36 3s 34 n L L L "';.LA nUll .... . R2IW R20W RI9W ~~: :tt :W: R22W R21W R20W Vicinity Map LOT .. o 224 Scale in Feet ,. .... 5 .. T'lQdrawlng.lhernukofacornpll.tiOn IndNPfOdtll:lionDl'I8IId~_1Mr .".,....invarloullW~g\Ol'ICountyomc- ThoodlaWlngahcluldt..UMcIlorrwf_ ~only. WahlngIonCCUltt_nol taiponllbllt for any 1n8cc:__. ~: W-'*'glotlCO.....ly 8urve)'lll'. om.... ~1651)430-6875 PJrc;. dilla bllS8d on AS400 WCll'lMlion curNnltlwugh:AuguIl31,2004 MoIpprinlMl: Qclob<<2tI.2004 .3/2004 16:09 6514308810 CITY OF STILLWATER PAGE El2/e . . : PLANNING ADMINISTRATION APPLICAnON FORM COMMUNITY DeveLOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH ~ I t\CET . . S'rlL,L~A~ MN &.JyoL' . :! .' " 0: Case No: $)fJh - Date Filed: 7u q/.. Fee Paid: . R~No.: ACTION REQUESTED \l Sp~ciaUConditional Use Permit . Variance .... .' '.' Re:s~bdMsion -".' . . Subdivision'" Comprehensive Plan Amendmen Zoning Amendment'" Planning Unit De~pment · Certificate of Compliance The fees for requested action are attached to this application. *All escrow fee ;s also requited to offset the costs of attomey and engineering fees. The apP/ft:al'lt is responsible for the completeness IUJd accuracy of all fr... u.s and supporting materlat submitted in connection with any application. All supporting material (i e., photos, sketches, eft:.) submitted wIth application becomes the properly of the CIty 01 Stillwater. SIxteeIJ {16} copies of supporting mafWialls required. "application is submitted to the City Counr:iJ, twelve (12J CGples of sUPPorting ma,teria. . ! is required~ A Site. plan ;s required 'kith appI.~..r:..Jiw'ns. Any Incomplete appllcafIK c sUPp()l11ng m~tedaJ will delay the application proeess.: .. . PROPERlY IDEt., ..rICATlON Add""", of ProjocL (.., ~--h- \.l. \l~ '~AssessoI'. PaIteI No $0 030.Jo3,?o It? ~ '../,;1 A ' . (GEO Code) loI1lng Dis1rIcl Vl; , Description of Project, J.It')I.~""""" ~....,...~ . ""-It, c..+~-(..(.. ~ "WI'lO ~~ ~ ....il. 11.(, $Ult) .....$ ,_ ~ f'? 5<<10 ""~ ., hereby state tlm foregoing ..statements amI all tlala, Information and evident;e $ubmlUed hereWIth in al Yespeets, to the best of my knowledge and belief, to be true and correct I further certify I will comply wI. the permit If It;s granted and used. . Property Owner f,\elf.rl'" s. idQ, f..JCJWlR~ "t- 0. .4 s: s ~_, 17\Nfi\C. I"" v, ! tll/'t'ru.tlI'r Mailing Add""",. ~ 23 LptlGe.. ~iR- .Maiq """'- II t e>'I5r -u,.r. rtutt ,s..~ 1m . . Cly. SlalI!. z;p. -b,.c!." u.:<v::L P\.fAJ 5'SJI ~,Si.~. iiP_ MPl~: VI1/'l";'; to1:-' . Ts/ephoneNo. (fS I ?J?S 6Qf'o _ Telsp/1oneNo. C.l" 'i188"""'0 SIiP>atun._ C UJuoOQ SIgnatw" !II /\ __" . I~' s reqUlr9cl) . ~ ""IulredJ G . SITE AND PROJECT DtiSCRlP1l0N Lot Size (diR\E!flsfons) - x Total8uilding floor area t:;'2./~ square feee land Area e.L 0 . H . "'t of Buj- . - . ~ting square feet e'9' I kflngs: Stories Feet . II Proposeef - square feet Principal o,J.:; ~~ !.. L Paved 'mpelVIous Area . ' square feet Accessory No. of off-street partcmg spaces H:\mcnantaIa\shella\PI.ANAPP_hlM M.... ....n.. . City of Stillwater Heritage Preservation Commission October 4, 2004 The applicant was not present. Ms. Fitzgerald noted the request is consistent with the other tenants in the building. Mr. Peterson, seconded by Ms. Hark, moved approval as conditioned; motion passed unanimously. . Case No. DR/04-59 Design review of signage for Cynthia's Bridal at 1250 Frontage Road. Cynthia Mettling, applicant. The applicant was not present. Ms. Fitzgerald said the proposed sign meets the square footage requirements. Ms. Kraske, seconded by Mr. Eastwood, moved approval as conditioned; motion passed unanimously. Case No. DR/04-60 Design review of signage for Aerial Companies at 1260 Frontage Road. Dan Nault - Jones Sign Company, representing the applicant. The applicant was not present. The requested sign meets the square footage requirements. Mr. Eastwood, seconded by Ms. Hark, moved approval as conditioned; motion passed unanimously. . Case No. DR/04-61 Design review of signage for Ponies Sports Bar and Grill at 1820 Market Drive. Diane Savino, applicant. The applicant was not present. Mr. Eastwood, seconded by Mr. Peterson, moved approval as conditioned; motion passed unanimously. Case No. DR/04-62 Design review of a restaurant, Cafe Cravings, at Liberty on the Lake Village. Tanek Architecture, representing the applicant. Nathaniel Shay was present representing the applicant. He briefly reviewed design plans, materials and colors for the restaurant/bar. Outdoor seating is planned. The trash receptacle will be enclosed. The request is for two signs, neither of which will be lighted. Ms. Fitzgerald noted that technically the restaurant fronts on two streets, allowing for two signs as requested. Mr. Peterson moved approval as conditioned, changing the wording of conditions No.2 and 15 to reflect that lighting plans shall be reviewed and approved by staff. Mr. Lieberman seconded the motion. Motion passed 5-0, with Mr. Tomten abstaining. Case No. DR/04-63 Review of carriage rides in the downtown area. Keith Becklin, applicant. Mr. Becklin was present and briefly explained his request. When asked where the drop-off, pick- up space would be, Mr. Becklin said he would like to have a space by the caves/Italian restaurant on South Main Street. He would propose to have a sign by the parking space. Mr. Eastwood noted a concern about traffic. Mr. Becklin responded that he had driven carriages in Boston and . New York City. 3 HERITAGE PRESERVATION COMMISSION APPLICATION DESIGN REVIEW FORM CASE NO. DRl04-62 . Heritage Preservation Date: October 4, 2004 Project Location: Liberty on the LakeVillage Comprehensive Plan District: Village Commercial Zoning District: VC Applicant's Name: Greg Rick - Tanek Archecture, representing the applicant Type of Application: Design Review Project Description: Design review of a new construction restaurant, Cafe Cravings. Discussion: The applicant is requesting design review and approval of a 4700 square foot restaurant, Cafe Cravings. The exterior design ofthe restaurant will compliment the rest of the colonial village fac;ade. The 46 seat, interior and 23 seat exterior restaurant will be both a bar and restaurant. Lighting will match the rest of the development. The applicant will bring a cut of the building lighting to the meeting. Landscaping is continued f1v~u the approved master plan. Thebuilding . will have a dark gray asphalt roof. The gables will have blue/gray cedar shakes. The building. will be painted a rust color. The trash receptacle will be concealed. There will be signs on the north and south sides of the building; white lettering on a rust background on the south side and white lettering on a gray background on the north side. Neither sign will not be lit. Recommendation: Approval as conditioned. Conditions of Approval 1. All utilities shall be completely screened from public view. 2. A lighting plan showing the fixture type, height, location and exterior lighting intensity shall be submitted with building permit plans for Planning Director approval. All lighting shall be directed away from the street and adjacent properties. Light sources shall be, shielded from direct view and protected form damage by vehiCles. 3. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. 4. Continuous concrete curbing shall be installed to separate parking areas from landscape areas. 5. Handicapped parking spaces and signage, in compliance with State requirements, shall be shown on building permit plans and installed before final inspection ofthe project. 6. The street address ofthe building shall be displayed in a location conspicuous from the public street. . " . 7. 8. 9. .10. . 11. 12. 13. 14. 15. 16. 17. 18. The trash enclosure shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. No roof equipment shall be visible to the general public. . All gutters, downspouts,. flashitigs, etc.' shall be painted to match the color of the a~j acent . surface. . Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. A sign permit shall be required for all project signs. Grading and drainage plan to be approved by City Engineer before building permits are issued. Sign package to be approved by the Heritage Preservation Commission, including directional SIgnS. Exterior lighting plan to be reviewed and approved by the Heritage Preservation Commission. All security lights on building shall be downlit. A sign permit is required for sign age. All exterior modifications to the approved plan are to be reviewed by the Hertiage Preservation Commission. Findings: The proposal meets the intent of the Liberty development guidelines. . Attachments: Application Forrn/Pre-Coristruction Drawings . . .....: Case No: D~J 6.u-: Date Filed. q _l~ . A9. ReceIpt No~t . . t:=ee: $25.00 :: . '..:.':-- .,' ". <". ... " DEStGN RiME"iM!J>>.Lt~nOj\l'.F.Qiw!.; .; ",.:l:::";,:.;:,<.. . :,;:,,:: ~;~: ./~. ',..; '.. .,: ... : .:: . "~' t '. l;,:;;:':,; ~:: : ; .,'.' '. ':- ~ '~?::r ,'.J ;::l. ~ ;:. ~ ;-..'<.'.... ;.. .',;' i ' '::'f"":":' : '. :,:.: ',: >::.:n'." " . "r~-:' . . COMMUNITYDEVE(QPMENTDl;PARTMENT ' . ", .' '. CITY OF ICS......LWATER . 216 NORTH FOURTH STREET"'" STILLWATER, MN 55082 .... ... The applicant is responsIble for the c:ompleteness and acc:uracy of all forms and supporting nlaterJalsubmttted in connection with any application. All supporting material (i.e. photos, sketches, etc.) submitted with application becomes the property of the City of ~tillwater. Fou~een (14) copies of all supporting materials are I"equired. . All following Information Is r.ehuired. . c' , , , . .... .' -' ". ~ PR.OPERTYIDENTlFX~TlON. '. :. . , ./. . . I ." ..' . . 'OV):'\V'r~G .' .,. .' _ . . ....:. /:.' .' . .~: .' AddreSs cif'ProjettxXx ~ ~~~; Ass~so(~"par~l ~o;',' .: '. .: '. ':~..' '... :'.. . .j, f'A.~ ZonIng D1SbicL DascrIptJon 'Of ~ ojed; n detaU hwv ~ni~ .tl::f ~~. at- '1., 9h-"-U OVl ~ IA; ~.~ . Vl ~~ wtth l..1~'iJ qf-bILANt4\ ~ "'1~. . ~Goo Hr herebyst;,te the foregoIng statements andaJI data, informatiDn and . ~f eyJdencesubmltted herewith in all respects" to the best DFmy knOWledge and belie/; tD be true and correct. r f'urthercertiiy I w/II comply with the peJ111it I' . '. ItlsgrantedandllsedH .'.. . :....... .... . '\' ..... ...... . .0..:....... .,.....;....; ;....:...... ........ .::.....~.~..:.....:.....: ..:.:....:...:;...~.:..,. .....:.::.:. ':':':l:';~"': ,.... . . '~~>';';'.;.'<'.' 11' ~!~~e ~ ~ Pr6peiti~ th~~~t;e~ ~e~s j.i9h~'is ~qb~.:'1:': ;-. PlOpet/.y OWner.:!:bi.-th.;.iA'I', ~ Representa~5 B-i v~ . MalUng Address_ t? d,;3 .l-P) ~ ftvt, Mailing Address '. G~ . CftyStatezlp~: mn SSllfl OtyStateZip Tetephone..~o. ~I co 4.2g - ~ Telephone No. , . SIgnature ~--tM\l..~ .' SIgnature fVA'rL.}/lli)\t" l~ s'81 ~. . I t:l-NC::.K .,.., ~r .\, -= . e H~_~-"S,20lB C'l' l-<J ~..;::. 1-\ \J '. '\ J I 0 c... . 2.1...0- 7-}. 0'" ~-3 ( Nl\L~ t'f\N :554-0<t . . . /-.-... .:~}< arol)itecrur~ specialty millwork virtual vision project management 118 E. 26th Street Suite 300 Mpls, MN 55404 P:612-879-8225 F:612-S79-8152www.tanek.com September 27 I 2004 Cravings Project Description Cravings project is designed to incorporate the imagery and mood of the small town village. A significant source of inspiration for the project can be found in the small towns all along the St. Croix River. The Marine on the 8t: Croix is a particular strong reference project. The project is a full service restaurant with a quick -service to go counter and a neighborhood type bar. The exterior is based on a small scale house with grand porches and a high one and a half story restaurant area. There is also a combination of outdoor dining. and smaller sitting areas at the exterior of the building. We have also Incorporated bike parking anticipating cyclists stopping from the near by bike trails. The project is unique with an outdoor fireplace overlooking the water feature. The exterior signage is inviting and friendly. All mechanical equipment and venting will be concealed in the lowered roof area at the center of the building. Trash will be concealed in the attached building to the north of the building. Overall, the project should be a great addition to the other successful projects at Liberty. l0 39'i1d >t3N'i11 19186L8l19 lE:90 P00l/8l/60 NOV-01-2004 11:14 CPDC ",,"","1''';- _______ LIBERTY V(LLAGE MEMORANDUM ....,00;;__ TO: FROM; STEVE RUSSBU.- urr OF STIY.T.W A']'ER .r .lAF"R.'lY ARCHl1ECIURAL RE'-'lJ::W CO~l1l ~ t'.r" SUBJECT: CONOmONAT. ARC APPROVAL FOR CAFR CRAVINGS DATE: 10/26/04 :".,_._w__ 651 P.02/02 '-., . ---='~'o\..'.:- Plans submitted by Cafe Cravings for a restaurant building in Liberty Village ue 'approved . under the following conditions: ' · All consttuctton dtawings must receive final ARC approval prior to submitting to the City of Stillwater building depal:t1nent for permit release. · All drawings must relate color s.elections and exterior materials consistent with submittal package receiving this conditional approval. · All future signageJ font chokes must receive final approval by ARC prior to installation. If there are any questions regarding this conditional approval, please call me at 651-556- 4571. . Homer Tompkins Liberty Village ARC Ptesident . TOTAL P.02 32, 573 43,654"- 251 ..... lolal q>acos m ~~ W NOTES: '1. Square Footages are based on Ubelly ViBage Concepl SUe Plan and Prelim. PlaL ancl may vary at final elle plan and final buhdlng plan approval appllc:adon. (!) 2.ParkIng rallos lor anllclpaled uses wm conlorm 10 aboY8 City. required amounls: Ihe mesl rcsIrlcllve raUos being lhe reIaU 18110 01 5:1 and restauranl a110:1, polenllaDy adjusted by'proof of parldng' requlremcnls of speClllc owner/operators. Where oIllce and/or residential uses are p1amed, a melhod acceptable 10 IhO CIIy, or res\rIcung 1!lEi ponlons 01 bUtldlngs, (or whole bUild- ings) so designaled, will be pari oIlhe Dna! approval Areas or main IIoor and upper Iloor(s) can calculated uslng applicable parking rallo(s). 3. ParkIng rallos are conselValll/l!, lor lhey apply (per CIIy slandanls) 10 gross 1I00r areas, ncl nellloor areas. . 4. Padllng SpaCll quanlHles ancl raUOs InclUda on-slrecl spaces sha.vn on Ihe slla plans. Uberty Village Is a stand-alone Village CommerdaJ area. Sharing 0\ parlClng spaces Is anticipated bcIween commercial users, employees, pari( users and resldenls (II uppar leVel rssldenllel uses are provided). BulJdlng 8 win ba Ilmaed 10 OIllea. day care (wahbl CCNenanl raslrlcllo/lS), and pdenllal upper level resfdentlaL May-Aug. IImllallons on hDllrs 01 cperalloo may be pulln place as needed, 10 provide sullelenl week end parking spaces lor CiIy Park users. Employee park. kl!l wl8 be deslgnaled, and enforced and shaD nol use any on-slreel parldng spaces. 5. FInal silo plans may be lIlllnod 10 Include added parklng spaces. and/or .ulore polenliaL addllonal spaces via dIagonal parking, added relafnlngWal1s, ele. Such relfnemenls musl meellnlenl 01 ArchllecluraJ Guklelfnes and reeleve Archlcclural Review Commmee und Archlcclural Conlrol COrnmUlee upproval befere Cny Appllcallons. . 8. Purchase &graemanl clausas and "Uberty V1nsge Business Operators Assoclallon" covenants and/or gukleURes wiD lden\lly muluel use agreemenlS covering parldng spaces. openspaee lISll. maltllel1llllCe obllgaDons and CJ\y-AssocIallon malnlenance and use responslblllles. parll reservallon ......:._.Jsms. ele. 4,120 na -.8,965 - 6.200 '_606 na 5,458 na 2.080 2.080 sg -I ...... :3: m 2,400 o w " o 01 4,700 o w er Y I age . totals, . 1hu~IlX4 ~/. tul")~ Pvt::> '1;',5-0.) ::3: 01 , o C1l o w o ~ o o "lJ 9300 J-- I ~F ~g."I'.1 ... 4,120 '~"'.M ~... 20 20 5.6:1 perl ~at . '~=..,~l ~ ;;p-=-'........ r:r': s"'~ p>o. 51. 15,166' .:llll &- .. al .18,295 :~=~~~ 71 76 -4.7:1 to -',.[1" Dill mix or relaD, /';" =13Oo:'l oDlee & pol. ,...G C':f.t. 2 res. lfllt.ISI~~W1t_ ~~~ 4,850 pllg.~t~F'" " 5:1 .~a<<3..3~' 24 24 et1000. ClI' I'pI<g'.'I!iil .... _don~ol: 2 n.accL'I.... ","" ,.t 5,458 10: 1 54 58 11.6 :1 -0 c: ct :3 01 :J -0 ..... 01 :J :J .... :J ~ 1ZO t::j CD III .... ~ :J na na R.-I; 5...1CU Wi:r~"'.t.' 4,160 Olll.. 3.3:r.:'- 20 22 5.3 :1 ~'ODQ~c:.. ',,'~""...2 sptcal'.,.nwil fldIIU; 5~.on ~~iio~~ 2.400 to ....., 24 2400 Olllu: 3.3 :reo> 24 5: 1 4800 tW![:f.h":l _......1:2 >;IocosI~...1 -cliA~"" ~, ...., pIlV.'l'! "", 2,800 r. 7,500 011 38 38 5:110 (TO ,~ 3.33: 1 11,400) ..,J .... OJ I W CD .... I m CD (\) to 262 10111 spaces UBERTY VilLAGE PARKING DATA MARC l'UTMAN, 1.. ARCH. l'UTMAN PLI\NNIN. ; " DESICNI 001 2.fl.2001,2-28-2003 REV. March 5, 2003 "lJ (\) . . . .. ((. . . ~c t~eK architecture specialty rnillwor k virtual vISion project n1anagernenc 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com COVER _u!Ilr"'ji- &C1_ , .. ~ __ I ~ .rr 'Je s-Ir-/~~ 0.- C. ~elV 3"/.c .C.-/..V V-, .c.celJ u U CRAVINGS - LIBERTY I hereby certify that this plan, specification Of report was prepared by me or under my direct supervision and that t am a duly licensed architect under the laws of the state of minnesota. name date Prepared for: Greg Rick - Cafe Cravings license number: On behalf of: ,~CE~AK/~C P DC ~ ______ C! ( ~( ~ project # scale: name: CITY REVIEW 9/24/04 T-1 . LOCAL COLOR . CAST STONE BASE Cultured Stone Bucks County Country Ledgestone CSV-368183 ROOFING Timberline Shingles Pewter Gray Blend . Benjamin Moore Mexicana 2172-30 COLOR OPTIONS Benjamin Moore Litchfield Gray HC-163 SIDING OPTIONS DETAILS CHARACTER Benjamin Moore Duxbury Gray HC-145 /~~ - tane < '" / ~ architecture specialty mil/work virtual vision proJect n1anagement 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 wwwtanek.com ~%_A^.^.'I..a.1.~?IJ!I CRAVINGS - LIBERTY I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed architect under the laws of the state of minnesota. name date license number: material and detail - CITY REVIEW 9/24/04 M-1 ~ PNT-1 Ie ~ . - PNT-3 PNT -1 ~ .P fIDlllllllll .!" _ nit '-::._= ""l :a,~ ":J:'; '-./ .., . -u.'!'\~"f'~ ;il.'~'11' .~.. ~ ". STN-1 . ~ ~~~'!O. ELEV A TI ON PNT -3 PNT -1 ~ - PNT-2 '---- ,.!l ' '-.. /'-.. '-../ '-../ /'-.. - - . STN-1 @ ~~=~,!O~ ELEV A TI ON ~ '~ane < "--~ arc hitecture 5 pecialty millwork virtua I vis ion project 1l1anagernent 118 E. 26th Street Suite 300 Minneapolis. MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com PNT-2 ELEVATIONS CRAVINGS - LIBERTY , hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed architect under the laws of the state of minnesota. name date license number: project # scale: name: CITY REVIEW 9/24/04 E-1 . . . PNT-3 '-, ~. F -i Q ~8~=~!O. ELEVATION ~ ~~=~!O~ ~ R-1 - PNT-1 j!, 11-- STN-1 R-1 ~ ':ane < ~ PNT-2 architecture specialty nlillwork virtua I vis ion project rnanagernent 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com CRAVINGS - LIBERTY I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed architect under the laws ofthe state of minnesota. name date license number: project # scale: name: CITY REVIEW 9/24/04 E-2 . . ) l t I .l:~l 12'1 J l t . ~ENUE [ ! ^ J no TU , , .. ..." ( " , - .1 . I t r _ ~ ....... I ''7 V v EN ~ r [~~=\\~~ , ,i{,~'r-rrT \ ~ " "" ~Q.."_,> '\ \ '~\ ~J-=:::J-=:::J-=-1I. \~ ~ U IIIII !iII11111 U 1111 U IIII \, \ ~\. I Ii r=J " HH- r \ \ \ ~ L=1.r~r=!..!J . IIlUJ r-n+ H-I-fIIt;IIlI .....' \ \ "\ \ \ \..=-J.:!:-==~.!:-__U__-, L_ I I - ~ '-J ~. ~ " \ \ ' \ JC _ ~-=-= ~""'" """""":"""'3.""""""" .., "- ,~,~~~~~~~ I. ---------------- ---.-. I C) d I ~ ~ 5~ (.) l 1\ \1 \\\ _-,I \ \ \ I 71 31 ~ rl:J1 ~ .// ':16" ~I ~\\\ a. III 28 ~:J: ,/ - I f[AflNTNG A VENar- NORrFn>> . . . AI b G.:J.A.J7. ,yO. _;; 15) ,~""',... ',\",).",,~, . . . . "_ "'- ~ _ CO- 1- ~,,: ~ b ,/ ~ .- -- r.- ~-+ "- "- ..- ~ "t- ~~. , , '" , '" '" '" , '" " , ~ t@k architecture specialty millwork virtual vision project management 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com cafe cravings liberty on the lake Stillwater, MN 55400 I hereby certtfy that this plan, specification or report was prepared by me or under my direct supervision and thaI I am a duly licensed architect under the laws of the stale of minnesota. name date license number scale name city review 9/24104 p~ . . / / / / / / / / / / \ \ \ \~ 'if ,,- / / / / / / / --!- / , I I ~ / ..... .-..., --- l1li ... ~ -.=---::::- I I I I . 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"'-. < >",,,,, . /? .. : ~<'" ~... ~'. - >/' q ~ y- ... ~ ..\. ... ..>/'. ~-- --- t@k architecture 'alty millwork specl . . virtual vIsion gement project mana 118 E. 26th Street Sui~e 30~ 55404 Minneapolls7'9~225 P'612-8 F;612-879-8152 www.tanek.com cafe cravings 'b rty on the lake II e 55400 Stillwater, MN . that this plan, I hereby certify was prepared by me ification or report 'sion and that I s:~nder my dire:a~~i~: under the laws m a duly license f minnesota, a of the state 0 name date license number scale name city review 9/24/04 P2 r-----------------------------------~-------.~------~-------~-----=-~~-----~-----~ l--------------~--====rif=--~J--l r---------------------J ___~ _ BIKE FARKIN"G. ." _~.. "! _: -<VE~Nn~JLE \ SH~::n~~RM I ! ~ EAI ERY ITO GO'. I , ~~ D t Jl, ~'TSEAnNG 10 - 0\: ~ ~ ~ i ~~~~\~,. )L[~V~ 8__icl''1 -B,<C}:ER () - 01., ~ ~ ~. __ I -I .j ..--.. J:L III. .J ~ It.- I mE loa I ~ i i r'Jr-' !b.,~ oo~::ss PREP/'- 0 $S r I .; - ...&I BA~ ... ~ ~III I i ~-: I a IJ. BAR SERVICE AR~~A /J 0 I 1:- ;- ~B ~ I , '.' _ I i [!r /~Xl I i 6bJblblblO 0 r-~;~~-Il 0 I - I · I~I li. r.. UP -. Ii i IIIIJ '______on' I : ~ STORAGE __ _"AN"uc, ""NG .)lRINK COU~TER\ I I ur [: j , I I I ! , I - L: I t:J t:J Cl Cl t:J Cl <.!l I \ RAS i C~~~S --..~ 0 ,I 0 0 j1: II I!I '--' ~ --~ ~ ~ ~ UPi ~ ~ i ~ "'" ~~, ---"' ~ ~ ~ ~ F ~ CJ l/:() , , ..;J I i r WOMEN'5--' fl.; ._.-1 (.J _, IIiI ~_ OCl ItJI L__ ~ ----.?!I~~~~~f_---~--- -. A-------- ----~---_o~~~~-;~~---- -------- -- 0-0\ 0-01 I)], . .0:..- -;::,. .., I ~ . PLANTER PLAN TER ., 49'-4. 24'-0. YJ'-ct' ), .," / 00 o DO 0 I I " dCl ' ClCl C::Il::J . OEA~NG t:JCl PQ' o CJ D '!' , ......l M ~ OJ .(Q! ....... o Dl ..... ~ o OJ 0 OJ ..., ....!QJ.. o OJ o OJ ,-.. !rJ. ... D 0 OJ o o o o 1m IQ! .~] ',,{ 68'-4. 35'-0. .'- " '. lWl [0] IQ] ,.{gJ t@k .. architecture specialty millwork virtual vision project management ~ ~ 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com cafe cravings liberty on the lake Stillwater, MN 55400 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed architect under the laws of the state of minnesota. ~ ~ name date license number scale name " city review 9/24/04 P3 Steve Russell '~ Arom: ~ent: To: Cc: Subject: Molly Shodeen [molly.shodeen@dnr.state.mn;us] Tuesday; December 07, 2004 8:49 AM Steve Russell Dave Magnuson Tony Kirschbaum {1- j -1 -(}'-! . (,0 ('I tV '. \.{ I ?.... -1 ~v . , i i i I have re~iewed the information. received for the propDsal by Tony Kirschbaurri to construct a residence on a small ,parcel, in the floodplan~n and with slopes exceeding 24% where the'dwellingj would be located. IHe is also proposing a retaining wall and fil1. Tpe DNR has only certified a few variances where the slopes werebetweeni 12 and 18%, bp.t never jto alter a slope in this proposed range . The information is . foo sketchy for this proposal for the DNR to take any positibn. We will not take any ceritification action until a registered enginebr certifies tbat this project can be completed as shown. The. retaining~all will be. very high ( about 10' ) according to the structure elevations proposed; We would l}eed to see engineeered details of this wall, and d~tails.of construction of the house, before we would take any action. j ~ust putting s~me lines on a survey is not adequate. 'We are not convinced that an eIfgineer would sign off on this proposal, and would peed to see such befo~e we would act on this proposal. . , I In order ~o do what is shown, all vegetation in the struttuijblocation, would be removed in order to construct this wall and asssociatedfil1. How much till will be required? How will drainage with resp!ect to adjoining! properties be handled? The wall.iswithin the sid~eyard setbacks, is this allowed? j. &e surve~ says no soil' in'formation was available and that ..fan engineer would nee9 to be consulted". How can the city approve the ~ariances without kI;lOwledge that the soils can support this proposed sltructure, wall and fill? It further states "Before construction, consult engineer I. . , _ I as to methods of building on unstable soils." I think that [statement gives pau~e as to whether this site is suitable for this proposed developmebt. The site plan also says no fieldwork has been1done to verify el~vations, that they were just pulled off of an air:photo..' In our opini~m, 'the city does not have enough information uponlwhich to base a deCision. . i .' .1 I would r~mind you that your ordinance states "Structures sHa:ll not be permittedjon slopes greater that 12%....The physical altera~ion of slopes shall not be permitted for the purpose of overcoming/this limitatioh". It seems to us that this is exactly what is tleing I . _ _ I , proposed here. They aren't simply placing a structure that jw:orks with the exist~ng site conditions, they are proposing. to alter tqec(:mditions with a retaining wall and fill to overcome the condition, iri order to b 'ld.1 . I u~ thlS structure. I Ii I will at~end the Council meeting tonight~ J~ . 1 \ .Memo To: . From: Date: Subject: Mayor and City Council II- Steve Russell, Community Development Director . December 2, 2004 Variance to Construct Single Family Residence on Existing Substandard Lot of Record with Variance to Street and Slope Setback Requirements at 2015 Lake Street (directly north of Rumpf Marina). Case No. V/04-83. Background. The variance request was heard by the Planning Commission at their meeting of November 8, 2004. It was stated a house previously existed on the site. Concern was expressed for the height of the future single family residence. The Commission added a condition that because of the building sites close proximity to Lake Street, a one-story walkout (as proposed by the applicant) was appropriate for the site. The Commission felt the proposal allowed use of the site with minimum impact on the surrounding area. . Findings: The proposed use as conditioned is similar in character to other uses and sites on Lake Street and the lot of record preexists in the Bluffland Shoreland Regulations. Urban services have recently been extended to the site allowing single family development on the substandard lot. Recommendation: Approval as conditioned Conditions of Approval: 1. The house shall be sited in the building envelope as shown on submitted plan dated 10-24-04 by Cornerstone Land Surveying. 2. The minimum of trees shall be cleared to accommodate the development as approved by the Community Development Director. 3. A drainage, grading, erosion control plan shall be submitted with the building permit application (silt fence shall be installed between the building site and the St. Croix River). 4. The future house shall be a natural wood color or earthtone as approved by the Community Development Director. 5. This request must be certified by the Commissioner of Department of Natural Resources. 6. The residence shall be a one-level walkout design. Attachments: Application, Planning Commission staff report and minutes 11-8-04. CPC Action on 11-8-04: +7-2 approval . PLANNING APPLICATION REVIEW FORM CASE NO. V/04-83 . Planning Commission Date: November 8, 2004 Project Location: 2015 Lake Street Comprehensive Plan District: Single Family Zoning District: RB, BS, FP Applicants Name: Tony Kirschbaum Type of Application: Variance Project Description: Request for a variance to construct a single family residence on a slope of greater than 12 percent with a 10 foot front yard setback, (20 feet required) on an existing lot of 13,500 square feet. Discussion: The request is for an existing lot of record of approximately 13,500 square feet (20,000 square feet required). It fronts on the St Croix River. The ordinary high water level for the St. Croix River is 675. The regulator flood elevation for this site is 694. The lot has several trees that screen the site as viewed from the river. . Municipal sewer and water services has recently been provided to the site. Proposed Use. The proposed use is for a single family residence. No buildings plans have been submitted although a proposed outline building envelope, for the house is shown. The building envelop is setback 10 feet from the street front and side property lines and approximately 130 feet from the normal pool level of the St. Croix. The river and side yard setback are met. The street setback is 20 feet. The Bluffland/Shoreland Regulations require a setback from the bluff areas. The proposed building site is located on slopes greater than 12 percent requiring a variance. Variances Required. Three variances are required for development of this existing lot. 1. Lot size - 13,500 square feet existing, 20,000 square feet required. 2. Bluff setback - proposed house construction on slope greater than 12 percent. 3. Front (street) setback - 10 feet proposed, 20 feet required. Attached are the required finding for a variance from the bluffland/shoreland regulations. For lots of record, the emphasis is minimizing impact to the river. . . The action by the Planning Commission is recommendation to the City Council. The City Council will hold a 2nd hearing on the variance request. Recommendation: Approval Conditions of Approval: 1. The house shall be sited in the building envelope as shown on submitted plan dated 10-24-04 by Cornerstone Land Surveying. 2. The minimum of trees shall be cleared to accommodate the development as approved by the Community Development Director. 3. A drainage, grading, erosion control plan shall be submitted with the building permit application (silt fence shall be installed between the building site and the St. Croix River). 4. The future house shall be a natural wood color or earthtone as approved by the Community Development Director. 5. This request must be certified by the Commissioner of Department of Natural Resources. 6. The residence shall be a one-level walkout design. Attachments: Application form CPC Action on 11-8-04: +7-2 approval with added Condition of Approval No. . 6. . . PLANNING ADMINIST~ .rION APPLICATION FORM Case No: % 'f-fJ3 Date Filed: "'7?'~ 7 -0 r Fee Paid: - //?/J.o 0 /44t- Receipt No.: I=; C-/q .... 'e COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER MN 55082 ACTION REQUESTED \/ Special/Conditional Use Permit Variance Resubdivision Subdivision* Comprehensive Plan Amendment* Zoning Amendment* Planning Unit Development * Certificate of Compliance The fees for requested action are attached to this application. *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) , submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council, twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete application or supporting material will delay the application process. Address of Project PROPERTY IDENTIFICATION ~ 0 15 L'lK~f4;'Qe.-J. Assessor's Parcel No. -Z/_ 030. Zoo ,'I. n~ o f2 (GEO Code) . OJ} Description of Project--kLlJ' C:"v'e.. ;:'oPl,I'L..IJun~ QI b/l1Go.,....,f ~af . Zoning District "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply with the permit if it is granted and used. " Property Owner ,If #oJ +I..Nt V#. Y f G lt6..a v m Representative Mailing Address 'd.. 017 S"G~I./Jq"Nb.eY..) A/j,,'I Mailing Address City - State - Zip s:-r//1 Wo..-I.f/.Y' / lJ1p go<l"1- City _ State _ Zip Telephone No. , S" I. '13'1, 0 L II Telephone No. Signature ( Signature (Signature is required) Lot Size (dimensions) C1 x "2/0 Land Area J '3. l./ ~<Q.. F-I Height of Buildings: Storie~ Feet I Principal I /6' 9' Accessory / SITE AND PROJECT DESCRIPTION Total Building floor area I'll.{ I square feet Existing square feet Proposed 19'11 square feet Paved Impervious Area square feet No. of off-street parking spaces -z.... . H:\mcnamara\sheila\PLANAPP.FRM May 1, 2003 . . . ANTHONY KERSCHBAUM 2017 SCHULENBERG ALLEY STILLWATER, MN 55082 Community Development Department City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Stillwater Planning Commision: I request permission to build a modest, single family home that respects the character and architechure of the neighborhood. The site once had a home and portions of the old foundation and retaining wall still remain. The home adjacent and to the north was built approximately seventeen years ago after the builder was given permission to bum down the old house that existed on his lot. I wish to build a home after the old house on my lot was tom down and removed. I believe the circumstances are very similar and without any relevant differences. In addition, the two adjacent properties do not comply with current setback requirements. Any variances I would need would require far less deviation from current requirements then the two adjacent properties. I believe my proposed use would compliment and enhance the surrounding neighborhood. Thank You. Sincerely, ~ . R2tW R:!OW RI9W R22W R2tW RlOW Vicinity Map . o 93 Scale in Feet ThilI~I&Ihe_uloI.~1tlan and~ionofland~..1IwJ appewln vaIIau& W..nlngtonCounly omc... TMdrwllngahouklbe.....rar""-a ....-q.W........Counlyllnot ~tO(tn1~ SCI\lI'W:WMhing\tlnCount)'~Omc.. F'tooIle{6$11<f30.88711 P.-IlfuWMd 0IIAS400~ CUlr*'Il~"'-3O,2l104 u.pprkQot Aupl31, 201M . RESEjMliD 0 140 , sj lil Scale in Feet 50 ~E HAZEL 184+1- ~ ~~ ~"I '.0 " 116.0 , 2020 ~ ~ MINN ~8 11 j PR07 I i~ 8~ ~ "'I r <0 ~o::~...: 2 ~> ~"I t- o 12 0 8 g ~371 04) ~WC") 2_ 130+1- >'" C/) 3 -!:l 136.0 W .4 l!: ~ :!l ~"I , I 0 ~ ti &l . 0 13 8 130+1- 8W '" ~"I "'I g g ( gO !i 3 I- m 136.0 105.4 W 4 Y CARLI&SCHULENE 8 ... 100.1 o~ ::; ;:I; ~ lil ~'7) . :;:~ III ThIldNWl",,;.iMlIQIlfll.cumpIl.t1an Ilnd~DfIlll'ld..--.lIley Ji I ~In___w"",-c:aunrrcmc:.. n.~atlouIdt.Uledfor__ 51 ( pIlIpOHIoNt. WlIINnglDnco..nyillllll fWJlllIl'IblItforqlnaCC\nlCllll:. Location Map Saurm: WaatWltJloroCOunlySuMy0r'8 omc.. ~1851Iao-flll75 5 PM:IIlutloMMdGftAS400~ """1 -'ltwvIIlIh:......30.2004 ....prItII8d:"....30,a0D4 . II " ,j' / I / <t> ~<tJ: ~; ")~ ~ ,II <t> ~#' cr, ~/ 160 , """1 51 ~\. I 145 ~.- EAST28 ALOE ~ ST. i ,192 I / lil 150 .,,'" ~121 y 20 46 ;0 ~221 ... ... P13) 0 I >- v'" W tu ',:>>21) Y ..../ ..J < ~141 v'" W --I: " .... l!: iB , .... I- VV .:. l!: ~"I S! I~ C/) ::> -.1- m .v(" W I ~ ~ ~ *,,'11} W ~1.1 v'" ..J 0 ::> !:! s;! "PO,81 t5 ""171 lS C/) ;:..... 150 ~~ TRACT B R21W R20W RI9W / TIml RllW RZIW R20W TRACT B \ ~ ~.'- ~ - ",.. 'l~ /; Vicinity Map 138.01 lil NLINEOFLOT1,BLK52 t; CARLI & SCHUL: 1 """1 - 152 'I l'l ~ tJlO'OI ... ... ~ ..... 3 . St. Croix Riverway Ordi- nancePermits /)istrict . Urban District BufIding permits Septic permits Grading permits Tree cutting permits Conditional use permits Amendments to this sub- division Amendments to district boundary Plats and cluster devel- opments Variances LP' LP LP LP PH-WA-FD PH-WA-FD PH-WA-CC PH-WA-FD PH-WA-CC . LP-Permit issued by the local author- ity in accordance with this subdivi- sion and all other local permits. CC-Certification by the commissioner of natural resources prior to final local approval. PH-Public hearing necessary by the local authority giving 20 days' notice of meeting to the <;ommissioner of natural resources and other listed. agencies. FD-Local authority forwards any de- cisions to the commissioner of natu- ral resources within the ten days after taking final action. WA- The commissioner of natural re- sources must submit. after notice of public hearing .and before the local authority gives preliminary approval, a written review and approval of the proj ect:'--... Variances. Variances will be g ed only where there are particular har - ships which make the strict enforce- ment of this subdivision impractical. Hardship means the proposed use of the property and associated struc- tures in question cannot be estab- lished under the conditions allowed by this subdivision. the plight of the landowner is due to circumstances unique to this property, not created by the landowners after May 1, ,1974; ~ the varianre. if wanted. will not fe. ZONING . )5 (j Cv'V\ q t~ t<.--, S 31-1 . (- alter the essential chara~ . locality. Econ9miccons~~:rr::i~~: '\ alone will not constitute a hardship , . for the .reasonable use of the prop- erty and associated structures under the conditions allowed by this subdi- vision. In addition, no variance may be granted that would permit any use that is prohibited in this subdi- vision in which the subject property is located. Conditions may be im- posed on the granting of a variance to ensure compliance and to protect adjacent properties and the public interest. especially in regard to the I appearance of the property when viewed from the river. The public ring for a variance must be held by tli nning commission and city council set 0 . this section. f. Requirements of the applicant for a public hearing. Applicant require- ments for a public hearing are as follows: . . 1. The applicant must submit suf- . ficient copies of the information in subsections (17)f.2 through (17) f.l 0 of this subdivision (sub- mittal information) to the com- munity development director 30 days prior to the public hearing on the application for a condi- tional use, variance. planned unit development or subdivi- sion. 2. An abstractor's certificate show- ing the names and addresses of all property owners within 350 feet of the affected property, . and any local governments, . within two miles of the affected property (this requirement does not apply to amendments to the text of this subdiVision) as requested to the community de- velopment director 30 days prior to the public hearing on the application for a conditional use, variance, planned unit develop- ment or subdivision. . · . .. SITE PLAN FOR: TONY KIRSCHBAUM . ~~ ~ NORTH 30 60 o . . SCALE: 1 INCH = 30 FEET ~..' SITEPLA~ NOTES:' THIS IS NOT A BOUNDARY SURVEY. NO FIELD WORK WAS . COMPLETED TO PRODUCE THIS SITE PLAN. ALL INFORMATION SHOWN IS AT THEDIRECTION OF TONY KERSCHBAUM. UNDERGROUND UTILITIES NOT LOCATED OR SHOWN . EASEMENTS, IF ANY, MAY EXIST. THERE WAS NO EFFORT MADE TO RESEARCH RECORDED OR UNRECORDED EASEMENTS. BOUNDARY INFORMATION BASED ON CERTIFICATE OF SURVEY PREPARED BY BARRETT M. STACK (WITH PERMISSION). THIS SURVEY IS SHOWN FOR REFERENCE ONLY. CONTOURS SHOWN PER APRIL, 2000 WASHINGTON COUNTY ORTHO PHOTO. NO FIELD WORK WAS COMPLETED TO VERIFY ELEVATIONS. ~ . EXISTING LEGAL DESCRIPTION (LEGAL DESCRIPTION PROVIDED BY TONY KERSCHBAUM) The South Thirteen and one-third (13-1/3) feet of Lot number One (1), and the North Fifty-five and Two-thirds (55-2/3) feet of Lot 'Number Two (2) in Block Number Fifty-two (52) of CArli and Schulenburg's Addition to Stillwater, as surveyed and platted and now on file and of record in the Office of the County Recorder, Washington County, Minnesota.. Subject to reservations and restrictions as recorded in Book 55 of Deeds, Page 303. ~ CERTIFICATION: I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly licensed land . Surveyor u~ the la:s of ~ J of Minnesota. ~ cLf'~ DANIElL.4t=rORMES ( License. No. 2571 8 bate 1 0- 2 4-04 SLOPES ADDED 11-05-04 L_ I ~ I I ~I PROJECT LOCATION: 2015 LAKE STREET NORTH STILLWATER, MN 55082 ,.,. I I F-LOOD E:LE:V A flON = 6'13.0( 1'12'1) I ) ,t , 'I" , .... ..' ; " ,.. " ! \\~"~ : \, to i I .' t: .'~ il. I' I / I ti/1---. I (~ J~/.',,'! -+-~ -r. 'I~,' ., II ~g '..' / li'v II .~ ci'\lf .,1 J~ """'T:7~!'::1, ~ -",,'T'< '''''co LU ". 'iJ, .. ".n." "''''''4, if' i a. -.L ~ C\ . /'1' ~/:~(<)IDJ.:::,::.. ./;,~ j'l<;t)(, i a 'IX -P'- ! i 1,\. / \.~ ..~ 1'-.: :fN':':.. '..... x;t~.' ~" ' , 1 ' '-> , !;t'" " '0. ,0,.._.. 0A~"5" i <., \ !~ ! "., / .'::'/:::1'::".:> X1~'~"U~ .. ; } i....J ' ./; / ./ .. : .._'.v.~./ XJ7S' /1 I ; . 1 .' i . -'__'':'-;>'" " ../ . /', !/~.. ,/..../,; , \i. , . ____ , ".' 1. ""'j ". !' ) a /"'/ I i' / ;/ (/fN;.;v /1 ,,<\; .' 'li /'f..... I / . : \ ; f;.... I; / 'II \/ ,II / ~A~l";li C,) ,--.,. SHORELINE: AS OF- IO-;-25-~6 ! ~86 + ( ,SB~o 25' 00" tv 'c) , C) ~ ( NORMAL POOL E:LE:V A flON = 674.5 .(1'12~) I, I -J II II 11 II Ii Ii IlJ If Ii A It, i II f ,_ F-LOOD ,/ E:LE:V A flON = 6'13.0( 1'12~) I / , ., PROPOSED BUILDING ELEVATIONS BASEMENT FLOOR = 708.3 TOP OF FOUNDATION = 717.0 (9' poured).) GARAGE FLOOR = 716.6 j LEGEND: ~ DENOfES 12%-24% SLOPES ~ DENOfES > 24% SLOPES Suite #8100 200 East Chestnut Street Stillwater, MN 55082 Phone 651.275.8969 Fax 651.275.8976 dlt-csls@ mcleodusa .net ~ NOTES: I THE WALL SHOWN ON THIS SITE PLAN IS SHOWN FOR REFERENCE ONLY. CONSULT QUALIFIED ENGINEER AS rr-O MATERIALS, BASE AND CONSTRUCTION GUIDELINES. SYMBOLS DESCRIPTION . J PROPERTY LINE NO SOIL BORINGS WERE AVAILABLE FOR REVIEW TO DETERMINE IF SOILS ARE SUITABLE FOR NEW CONSTRUCTION. - - EASEMENT LINE . DENOTES IRON PIPE MARKED RL5 9294 . , BEFORE CONSTRUCTION CONSULT ENGINEER AS TO METHODS OF BUILDING ON UNSTABLE SOILS. IZI DENOTES OFFSET HUB x <155,0 DENOTES EXISTING ELEV. - - ----f72i6I--- DENOTES PROPOSED CONTOUR LAND SURVEYING, INC CORNERSTONE .. I . MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Truth-n- Taxation HearinglBudget DATE: . November 23, 2004 Please be reminded that the City's Truth-n-Taxation Hearing is set for December 7,2004 as a part of the regular City Council meeting. I anticipate that my presentation will likely be similar to last year and concentrate on the tax process, how the money is spent, and how it compares to prior years. . Although council voted to approve a preliminary budget last September 7,2004 at a dollar amount that would equate to a flat tax rate, it was clear that this was not your final decision and it is subject to your change up to December 21, 2004. Items that still need your consideration and which will be brought up at the 4:30 workshop are as follows: 1. Personnel Additions. A. Finance - This position has my highest support and is vital to continued operation of the Finance Department. B. Police - This position has my strong support and has in the past had unanimous support from council. C. Parks - This position also has my strong support due to the City's continued growth. . D. Library - The library has requested an increase in hours for various positions totaling $26,349. Their stated priority for increased hours is for the library associate (6 hours per week) and promote library associate to Librarian I. This will cost $12,492. 2. Line Item Addition. The budget contained a request for $2,400 for a car allowance for Tim Thomsen. Upon further thought I no longer recommend this. 3. ProDertv Tax Levv. As stated prior, the council certified a tax levy in an amount that will keep the city tax rate the same as last year but because of valuation increases almost all property tax payers will see an increase of 10-17%. Presented for your review are the three property tax impact worksheets, indicating the budget as presented, a midpoint and the equal tax rate. If the higher rates are certified for final levy the extra funds will be placed in the capital projects fund to offset possible L6A cuts, etc. Should you have any questions regarding this matter I would be happy to provide clarification any time prior to the hearing or at the workshop session. J " . . . TAX RATE STAYS SAME AS 2004 . Pay 2005 Property Tax Impact Worksheet-Tax Rate Equal Taxing District: City of Stillwater STEP 1 - Calculate the Taxing District's Tax Rate: 1. Operating Levy $4;713,214 $5,642,000 19.7% 2. Debt Service Levy $2,583,083 $2,811,379 8.8% 3. Certifed Property Tax Levy = I $7,296,297 $8,453,379 1 15.9% 4. Fiscal Disparity Portion of Levy 0 I $689,524 $751,2371 9.0% 5. Local Portion of Levy = I $6,606,773 $7,702,142 16.6% 6. Local Taxable Value + I 12,735,223 14,834,19911 16.5% 7. Local Tax Rate = I 51.878% 51.922%11 0.1% ......~...- ---. -..--,- . 8. Market Value Referenda Levy $0 $0 0.0% 9. Fiscal Disparity Portion of Levy (SDs only) $0 $0 0.0%1 10. Local Levy = I $0 $01 0.0% 11. Referenda Market Value I 0 Ol 0.0%1 . 12. Market Value Referenda Rate ,--=J 0.00000% 0.00000% 0.0% ~.----.....,.... '." ." STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: 13. Assumes a 11.0% increase in market value from 2004 to 2005, which is the new maximum increase allowed under the "Limited Market Value" Law. (0) (E) (F) (H) (I) I " 500,000@1,0% (A7 x E)+ 76,000@.40% rem @ 1.25% (A12 X D) - rem@.09% (G)x% (F)-(H) 14. I ,...., 50% ! Estimated Tax District rate as % of total rate: 15. 90,100 901 $467.42 $291.31 $145.66 I $321.76 16. 135,100 1,351 $700.87 $250.81 $125.41 $575.46 17. 225,200 2,252 $1,168.29 $169.72 $84.86 $1,083.43 18. 450,500 4,505 $2,337.10 $0.00 $0.00 $2,337.10 . 19. 675,700 . 7,196 , $3,733.14 I $0.00 I $0.00 I $3,733.14 . rem@.09% (G)x% (F) - (H) 20. Estimated Tax District rate as % of total rate: I 50% 21. 1 QP;POOI 1,000 $519.22 I $282.40 $141.20 $378.02 22. I 1'50,000 1,500 $778.83 $237.40 $118.70 $660.13 23. ',' ". 25Q,000 2,500 $1,298.05 $147.40 $73.70 $1,224.35 24. 500,pOO 5,000 $2,596.10 $0.00 i $0.00 $2,596.10 25. I 750,000 8,125 $4,218.66 $0.00 $0.00 $4,218.66 . ,,- 26. 11.0% 11.0% -3.1% -3.1% $56.2611 27. 11.0% 11.0% -5.3% -5.4% $84.67 I 28. 11.0% 11.0% -13.2% -13.2% $140.92 29. 11.0%i 11.0% 0.0% 0.0% $259.00 30. 11.0% 12.9% 0.0%, 0.0%1 $485.52 I . MID POINT Pay 2005 Property Tax Impact Worksheet-Middle Taxing District: City of Stillwater STEP 1 - Calculate the Taxing District's Tax Rate: . 1. 2. 3. 4. 5. 6. 7. 8. 1 9. /10. 11. 112. Operating Levy Debt Service Levy Certifed Property Tax Levy Fiscal Disparity Portion of Levy . . Local Portion of Levy Local Taxable Value Local Tax Rate Market Value Referenda Levv Fiscal Disparity Portion of Levy (SDs only) Local Levy Referenda Market Value Market Value Referenda Rate = I - I = I ], = II " = I + I , ,__._.~.._--,-...-=.Jl $4.713,214 $2.583,083 $7,296,297 $689.524 $6,606,773 12.735,2231 51.878% $0 $0 $0 o 0.00000% $5,316,105 12.8% $2,811,379 8.8% $8,127,4841 11.4%1 $751,2371 9.0% $7,376,24711 11.6% 14.834.1991 16.5% 49.725%11.. -4.2~ $0 ,--- 0.00/0 $0 I 0.0% $0 I 0.0% 01 0.0% 0.00000%1 0.0% STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: 13. Assumes a 11.0% increase in market value from 2004 to 2005, which is the new maximum increase allowed under the "Limited Market Value" Law. (D) (E) (F) (I) 500,OOO@1.0% (A7 x E) + 76,OOO@.40% rem @ 1.25% (A12X D) - rem@.09% (G)x% (F)- (H) 14. Estimated Tax District rate as % of total rate: I 50% 15. 90,100 ' 901 $467.42 $291.31 I $145.66 $321.76 16. 135,100 1,351 $700.87 $250.81 $125.41 $575.46 17. 225,200 2,252 $1,168.29 $169.72 $84.86 $1,083.43 18. 450,500 I 4,505 $2,337.10 l $0.00 $0.00 $2,337.10 19. 675,700 L..:!~!~6 $3,733.14 $0.001 $0.00 I $3,733.14 . Pay 2004 MV 500,000@1.0% (B7 x E) + 76,000@.40% X 1.110 , rem@ 1.25% , (B12x D) - rem@.09% (G)x% (F) - (H) I 20. Estimated Tax District rate as % of total rate: 50% I 21. 100,000 1,000 I $497.25 I $282.40 $141.20 $356.05 22. 150.000 1,500 $745.88 $237.40 I $118.70 $627.18 23. 250.000 2,500 $1,243.13 $147.40 $73.70 $1,169.43 24. 500,000 5,000 $2,486.25 $0.00 $0.00 $2,486.25 25. 750,000 8,1251 $4,040.16 $0.00 $0.00 I $4,040.16 26. 27. 28. 29. 30. $34.29 $51.72 $86.00 $149.15 $307.02 . , . AS PRESENTED IN PROPOSED BUDGET Proposed Pay 2005 Property Tax Impact Worksheet Taxing District: City of Stillwater STEP 1 - Calculate the Taxing District's Tax Rate: . 1. 2. 3. 4. 5. 6. 7. 8. 9. 110. 111. 112. Operating Levy Debt Service Levy Certifed Property Tax Levy Fiscal Disparity Portion of Levy Local Portion of Levy Local Taxable Value Local Tax Rate Market Value Referenda Levy Fiscal Disparity Portion of Levy (SDs only) Local Levy Referenda Market Value Market Value Referenda Rate = $4,713,214 $4,985,.0.09 $2,583,.083 $2,811,379 I $7,296,297 $7,796,388 $689,524 $751,237 $6,6.06,773 $7,.045,1511 12,735,223 14,834,1991 51.87~~_ 47.4~3%1 $.0 $.0 $.0 $0, $.0 $.0 ..0 .0 0.00000% 0.00000%1 5.8% 8.8% 6.9% 9..0%1 6.6% 16.5% -8.5% .0..0% .0..0%1 .0..0% .0..0% 0.0%1, STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: . - I = I + I = I = I + I .. ... ..__-:;c'.-...::,-:._----=-.Ji 13. Assumes a 11..0% increase in market value from 2004 to 2005, which is the new maximum increase allowed under the "Limited Market Value" Law. (D) (E) (F) (H) 14. 15. 16. 17. 18. 19. I_~....__---" I Pay 2004 MV 500,OOO@1.0% (67 x E) + 76,OOO@.40% X1.110 rem@1.25% (612xD) -rem@.09% (G)x% (F)-(H) 20. Estimated Tax District rate as % of total rate: 5.0% I 21. \1.o0i;.o.o.o 1,.0.0.0 $474.93 $282.4.0 $141.2.0 $333.73 22. 150,0.0.0 1,5.0.0 $712.4.0 $237.4.0 $118.7.0 $593.7.0 23. '\t.-", 2.50.00.0 . 2,5.0.0 $1,187.33 $147.4.0 $73.7.0 $1,113.63 , ";'( 24. >,5.00;0.0.0 5,.0.0.0 $2,374.65 $.0..0.0 $.0..0.0 $2,374.65 25. ;.'750;000 8,125 $3,858.81 $.0..0.0 $.0..0.0 $3,858.81 26. 27. 28. 1 29. 1 30. .I 11..0% 11..0% 11..0% 11..0% 11..0% 11..0% 11..0% 11..0% 11..0% 12.9%, 1.6% -3.1% 1.6% -5.3% 1.6% -13.2% 1.6% .0..0% ."... 3.4%'-,,__~.:~.'~1_ 3.7% 3.2% 2.8% 1.6% 3.,~ $11.97 $18.24 $3.0.2.0 $37.55 , $125.671 -3.1% -5.4% -13.2% .0..0% .0..0%, . . , CITY OF STILLWA TER 2005 Truth-in- Taxation Budget Hearing Larry D. Hansen City Administrator/Treasurer . Truth in Taxation Meeting ::>ur)ose · ::>resen'~'~ 1e Ci':y's ::>ro )osed 2005 3udget · ~eceive )u) ic in )u': and commen':s Questions to )e adc ressed · - ow are my taxes determined? · - ow 1as '-: 1e S':a~e egis a'Jon a':-:ec':ed my )ro )erty taxes? · - ow is t 1e money s )ent? · --ow does ':1e )ro)er:y '~ax evy com)are wit 1 )rior years? . . 2 " Notice of Pro~osed J otal Gen8ral Fund Budget and Property J axes Notice of Proposed Total Budget and Property Taxes The Stillwater City Council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the city will provide in 2005. SPENDING: The total budget amounts below compare the City's 2004 total actual budget with the amount the city proposes to spend in 2005. 2004 Total Actual Bud9.et $12,347,520 Proposed 2005 Bud,get $14,832,259 Change from 2004 - 2005 $2,484,739 TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the City of Stillwater for 2004 with the property taxes the city proposes to collect in 2005. 2004 Property Taxes $7,296,297 Proposed 2005 Propertv Taxes $8,453,379 Change from 2004 - 2005 $1,156,082 LOCAL TAX RATE COMPARISON: The following compares the city's current local tax rate, the City's tax rate for 2005 if no tax levy increase is adopted, and the City's proposed tax rate for 2005. 2004 Tax Rate 51.878% 2005 Tax Rate if NO Levy Increase 44.121% 2005 Proposed Tax Rate 51.922% Attend the Public Hearing All Stillwater City residents are invited to attend the public hearing of the City Council to express their opinions on the budget and on the proposed amount of 2005 property taxes. The hearing will be held on: Tuesday, December 7, at 7:00 p.m. Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 3 NOTE: - The "Local Taxable Value" is the value used in the determination of the local tax rate. - The "Total Taxable Value" is the County's total tax base. which factors in the portion of the levy that is funded by the fiscal disparity pool. . Information provided by Washington County . . .... 4 . . Taxes Proposed in 2005 . · Proposed Tax Notices are in the process of being printed and will be mailed by November 17. Approximately 88,500 notices will be mailed. . Proposed Tax Notices will be available on the County Website. · The total amount billed of $262.2 million is an increase of 9.7% over 2004. The 2004 amount of $239.1 million was a 3.8% increase over the $230.4 million billed in 2003. What will taxpayers see when they receive their proposed taxes? . All Parcels - Median Value Increase - 15% - Median Tax Increase - 9.9% . Residential Homestead Parcels - Median Value Increase - 15% - Median Tax Increase - 9.6% Information provided by Washington County 5 Counts of Proposed 2005 Residential Homestead Tax Notices By Range of Percentage of Increase/Decrease I - - ~.._--_._-_..- -"~---~--~ ---- Parcel Counts by Range of Tax Decrease/Increase , f!.QI QI '::'e '::'e '::'e Median Median '::'eQl f!.3: f!.3: f!.QI '#.cu ';/!.Q) 0 0 f!.3: , Cl ~ 3: OQl OQl o 1/1 ~= 11)1/1 01/1 11)1/1 '1/1 '1/1 ] ol\l ~l\l Il!l\l C $ % oQl ~f!. 'l\l 'l\l 'l\l Ol\l 1I)l\l ol\l ol\l iii .....QI ir!! co:'e co:'QI '1C11 I';- CII ..... CII '";"QI co:' CII ~e - I Change Change .. .. '";".. '::'eu f!.g 00 '::'e" '::'e" '::'e" . .. '::'e" '::'e" 0 I QI U '::'eU o QI o U o U o u '::'eU o U o U QI U I- in Total in Total > QI o QI ~o dO 0 ..... c co c .....c ~.5 .....c ..... c > C 00 "":0 Z d- N- .,;- d- .,;- o- j ~ing Dls!,lc! Tax Tax II) ,... ..... ..... ~~i I By Township/City: I 0002 Baytown Twp $179.00 7.5%1 0 2 0 16 1 31 114 55 30 184 4 0 4371 ,0004 Denmark Twp ($63.00) -2.6%11 5 6 273 46 0 7 4 11 0 2 1 1 356 10009 May Twp ~ $211.00 10.6%11 181 22 16 33 0 98 41 49 69 400 15 13 774 0010 New Scandia Twp I $35.001 1.6%11 41 101 16 44 0 741 64 147 18 8 3 2 1,057 [0011 IGrey Cloud Twp " $209.00 9.4%11 01 01 0 0 01 2 3 61 681 261 21 01 107 10014 IStillwater Twp I $253.00 10.8%/1 31 0 01 01 01 281 521 661 931 4521 51 1 700 ,10017 IWest Lakeland Twp I $205.001 10.8%11 21 0 61 21 01 21 1421 1991 1401 5651 71 2 1,067 10100 IAfton I $365.001 15.8%1 0 01 01 01 0 11 31 15/ 931 2331 5041 20/ 869! 10200 Bayport I $125.001 8.6%! 0 11 11 211 2 191 251 601 4021 261 81 31 568, 10300 Birchwood I $101.001 4.8% 01 1~1 131 171 ~I 281 1621 781 :1 ~I ~I ~~ 3221 10500 IDellwood I $141.001 4.8%1 11 7 32 65 69 153 33~1 10600 IForest Lake I $92.381 7.4%i 8 1821 279 3251 121 4171 3771 6281 1,695 1981 191 111 41511, " 10700 IHugo II $139.001 7.4% 1 31 21 22 21 1701 4871 5421 881 2021 32 11 2,345! 10800 ILake Elmo " $213.001 9.2%11 31 11 01 1 11 741 1851 409 4351 6941 72 41 1,879: ~0900 ILakeland Shores $160.30/ 10.5%~ 01 01 11 0 01 01 91 8 261 521 7 41 1071 11000 IMahtomedi $85.00 4.5%11 51 1051 1021 2731 6 3751 2981 7091 2941 111 2 31 2,18~ 11100 IMarine on 8t Croix $423.00 17.7%11 01 0 01 01 0 01 11 11 91 361 177 111 235' 11200 INewport $185.00 11.3%11 01 1 0 01 01 71 321 561 651 6911 51 31 860. 11300 1St Paul Park $169.001 11.8%1 01 01 0 11 01 01 21 181 231 1,3291 81 21 1,383 11500 Stillwater City $243.731 14.7%1 0 01 21 101 01 16 3401 6071 3601 1,6081 1,7621 511 4,75~ 11600 Willernie $103.001 9.0%1 1 0 01 01 01 7 1 81 1241 291 31 11 17~ 11700 IOak Park Heights $290.741 19.2%1 01 1 01 01 01 01 0 31 01 2191 3671 4541 1,04~ 11800 1St Mary's Point $133.001 9.8%1 01 01 21 61 11 61 81 81 391 43 5 31 121] !1900 ILakeland $247.00~ 15.3%1 01 oj 01 11 01 01 11 21 11 208 361 301 61~ ~2000 ILake St Croix Bch $135.441 10.9%! 01 01 01 01 11 71 181 481 78 2331 51 11 391~ 2100 IPine Springs $135.001 5.9%~ 01 01 01 31 01 31 141 1001 31 41 01 01 127 Information provided by Washington County . . . 6 :::s 0' ..., 3 m - o :::s "'0 a < a. CD a. C" '< ~ m (f) =r :::s (Q - o :::s () o c :::s - '< ..... Baytown Twp Denmark Twp May Twp New Scandia Twp Grey Cloud Twp Stillwater Twp West Lklnd Twp Afton Bayport Birchwood Dellwood Forest Lake Hugo Lake Elmo Lakeland Shores Mahtomedi Marine on St Croix Newport St Paul Park Stillwater City Willernie Oak Park Heights St Mary's Point Lakeland Lake St Croix Bch Pine Springs Cottage Grove Woodbury Oakdale Grant Hastings White Bear Lake Hastings (200) N St Paul (622) White Bear (624) Forest Lake (831) Mahtomedi (832) S Wash Co (833) Stillwater (834) Chisago (2144) . !J1 o ~ ~ ? o ~ ? o ~ !J1 o ~ ..]'..-' .~,~.~-,.,-".. ,-,~ I ! p".""......"'''''....'. ~ !J1 o ~ ~~-- .. "~JW.oIIJI~IUtdJ. r::~~~::::~:,:;:"..."..~.:.."".i."""i..- CT() '<:r (f)OJ (") :J :ree o CD o -. -:J g-i C/l 0 .... ~ ::J.OJ (")- ~-i OJ x II.) ? o ~ . () :r OJ :J ee CD S' -i o .... ~ -i OJ x CT '< Q ~ o ~ ::J s: (I) Q. -. Q) ~ ~ n :T Q) (')~ O(Q 5 (I) .... ~ :i. -. Q.-t (I) 0 3:,..... (I) Q) Q.- -. ~ -t II Q) (0)( . ~C"' 0'< -I Q) >< -. :s to C -. t/) ,..... .., -. n ...... . . Percentage Change in Levy from Pay 2004 to Proposed 2005 By Taxing District Type 15.0% 10.0% 5.0% 0.0% -5.0% .i:- t: Z 0 '" '" u.. t: ~ ::e 0 c c ~ :s 0 .... J: l- I- 0 l:: 0 u en en 0 .i:- S en 0 ... .l:l GI (3 .f! .c GI .. en ::e 0 .:l u '1: ... '" i5 iU S o I- ~ianificant chanaes from Pay 2004 to Pro Dosed 2005 Increases: Afton levy increase 24% Forest Lake levy increase 24% Hugo levy increase 22% Marine on St Croix levy increase 25% Stillwater levy increase 16% Oak Park Heights levy increase 20% Grant levy increase 79% ISD 834 levy increase 13% South Washington Watershed levy increase 331 % Rice Creek Watershed levy increase 54% Decreases: ISD 831 Forest Lake levy decrease 3% Information provided by Washington County . . . 8 . . 2005 Budget The City of Stillwater provides a wide range of services including: · Police & Fire protection · Inspection, Planning · Street Maintenance, Engineering · Administration, Elections · Finance · St. Croix Valley Recreation Center and Lily Lake Ice Arena · Library · Parks · Sanitary Sewer & Storm Sewer · Signs & Lighting · Parking 9 . 2005 Budget . . ~ ..... ~ . le ma.. orl'~Y 0- ': le revenue ~o su ) )or~ "" '~lese -)rograms comes '-rom: · ::>ro JeLY axes · n~ergovernmen~a ~evenue (S':a:e Aid) · Jser =ees .-:or services . . 10 2005 ProJfosed Operatif1!j Hevenue * Miscellaneous 10/0 for Services 220,10 Total: Fines & Forfeits 10/0 Property Taxes 530/0 Revenue TVDe Property Taxes Franchise Fees Licenses/Permits Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Intergovernmental Franchise Fees 13% Licenses/Permits 40/0 60/0 Amount $ 5,656,700 400,000 646,020 1,435,729 2,395,530 132,500 158,100 $ 10,824,579 * Includes General Fund and budgeted Special Revenue Funds, excludes Capital Outlay Proceeds and Interfund Transfers 11 2004 Proposed Operating Revenue * Miscellaneous 2% "Fines & Forfeits 1% Property Taxes 50% ;~lFharges for Services 'f;... 24% Revenue TVDe Property Taxes Franchise Fees Licenses/Permits Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Total: Intergovernmental 12% Franchise Fees Licenses/Permits 4% 70/0 Includes General Fund and buJlgeted Special Revenue Funds, excludes Capital Outl.nd Interfund Transfers . Amount $ 4,727,714 402,000 670,715 1,103,024 2,227,480 129,000 153,700 $ 9,413,633 . 12 Allocatil1t1 of Additionaft Operating Revenue Operating Revenue: 2005 Operating Revenue 2004 Operating Revenue Difference Allocation of Additional Revenue: Additional Personnel Personnel Contracts Reserves (for Capital Projects) Total Remaining amount used for other operational spending 10,824,579 9,413,633 1 ,410,946 192,664 291,315 656,991 1 ,140,970 269,976 * * 30"b increase in operating revenue for 2005 13 . Operating Revenue 22% 6% 2005 Proposed 24% 12% 7% 2004 Budget . Property Taxes E] Franchise Fees ., Licenses/Permits II Intergovernmental . Fines & Forfeits II! Charges for Services D Miscellaneous 20/0 00/0 40/0 32%) 20~ Budget . 14 Rev€!hue Trends · (LGA and Property Tax Levy) $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 - $0 - 1997 1998 1999 2000 2001 2002 2003 2004 2005 . Local Government Aid . Property Tax Levy 15 2005 Proposed Operating Expenditures * General Government 190/0 Mayor & City Council Elections MIS Support Services Finance Administration Law/City Attorney Plant/City Hall Community Development General Government Culture & Recreation 26% Special Events St Croix Valley Rec Center Library Parks Culture & Recreation Police Fire Inspection Civil Defense DARE Public Safety Unallocated 5010 Engineering Streets Streets & Engineering Streets & Engineering 140/0 Public Safety 36% Unallocated Wash Co Recycling Grant Unallocated $ 143.631 1,020 127,492 384,943 556,338 245,316 199,348 257,518 $ 1,915,606 $ 2,167,801 1,084,423 284,805 5,942 4,500 $ 3,547,471 $ 368,669 1,045,820 $ 1,414,489 $ 426,564 50,000 $ 476,564 $ 60,250 1,014,624 906,758 630,250 $ 2,611,882 GRAND TOTAL $ 9,966,012 ~ _ncludes General Fund and budgeted .cial Revenue Funds, excludes Capit.utlay and Inteifund Transfers 16 2004 Pro~osed OperatirftJ Expenditures * Culture & Recreation 25% Mayor & City Council $ 142,497 Elections 22,283 MIS Support Services 116,790 Finance 311,792 Administration 532,468 Law/City Attorney 241,035 General Plant/City Hall 196,023 Community Development 230,329 Government General Government $ 1,793,217 200/0 Police $ 1 ,996,389 Fire 1,039,570 Inspection 265,194 Civil Defense 4,699 DARE 4,500 Public Safety $ 3,310,352 Engineering $ 338,892 Streets 959,564 Streets & Engineering $ 1,298,456 Unallocated $ 388,498 Wash Co Recycling Grant 56,713 Unallocated $ 445,211 Special Events $ 47,750 St Croix Valley Rec Center 881 ,265 Public Safety Library 850,195 Parks 538,022 36% Culture & Recreation $ 2,317,232 GRAND TOTAL $ 9,164,468 Unallocated 50/0 Streets & Engineering 150/0 *Includes General Fund and budgeted Special Revenue Funds, excludes Capital Outlay and Interfund Transfers 17 . 25% 40/0 14% Operating Expenditures 50/0 2005 Proposed 24% 40/0 170/0 2001 8Jdget 150/0 2004 Budget II General Government . Public Safety II Streets & Engineering D Unallocated ~ Culture & Recreation . 18 How your OHy Property T~es are Calculated Box 1 Box 4 Total Proposed Local Buget Assessor's Market Value - minus x times Box 2 All Non-Property Tax Revenues, eg: - State Aid, Fees, etc. Box 5 State Mandated C lass Rates = equals = equals Box 3 Box 6 Total "Tax Capacity" divided by (Formerly Assessed Value) Property Tax Revenue Needed (Levy) = equals Box 7 Property Tax Rate (Tax Capacity Rate) Your Property Tax Equals: Your Property's Market Value x Class Rate x Property Tax Rat~ 19 Property Tax System PROPERTY TAX REVENUE NEEDED (LEVY) Continued IBox4 T atal Assessor's PropoB8d local Market Buget Value - minus x tiflW'S IBox 2 Il30x 5 All Non.property State Tax Revenues.eg: Mandated - State Ald. Fees, ete. Class Rates .. Gauals .. eouals Box 3. Box 6 Property Tax Tolal"TexCapacfty" Rovenue Noeded dlvldod by (Formerly "'.....d (Levy) Velue) "" eouals Box 7 Properly Tax Rate . (Tex Cepecity Rete) Proposed 2005 Actu al 2004 Increase General Tax Levy $ 5,642,000 $ 4,713,214 $ 928,786 Debt Service Tax Levy 2,811,379 2,583,083 228,296 Total Tax Levy $ 8,453,379 $ 7,296,297 $ 1,157,082 . . 20 . . Property Tax System PROPERTY CLASS RATES (as determined by the MN Legislature) Total Assessor's Proposed Loeal Market Buget Value Box' Property Class Market Value Residential Homestead First $500,000 Over $500,000 Residential Non-homestead Single Unit First $500,000 Over $500,000 Market-rate Apartments Regular Commercial Industrial First $150,000 Over $150,000 - minus x times IBox 2 Box 5 All Non.property Stale T3X RevenuH. eu: Mandated . Sm18 Ald. F.... etc. Cia.. Ra18. == euua. :II 8Ou.ls Box 3 Box 8 Property Tax Total "Tax Capacity" Revenue N..ded divided by (Fonnerly _d (Levy) Value) Box' Properly Tax Ra18 (Tax Capacity Ra18) = eauals Payable 2005 1 .000/0 1 .250/0 1 . 00 o~ 1 .250/0 1 .800/0 1 .500/0 2.000/0 21 Property Tax System PROPERTY CLASS RATES (continued) Results of Legislation Payable 2001 Payable 2005 Property Class Market Class Tax Class Tax Market Value Value Rate Capcity Rate Capcity Residential Homestead first $76,000 $76,000 1.00% $760 1.00% $760 $76,000 to $500,000 $124,000 1.65% $2,046 1.00% $1,240 Total $200,000 $2,806 $2,000 Commercial Industrial ..,' First $150,000 $150,000 2.40% $3,600 1.50% $2,250 T.... Assessor's PropoMd Locel MIWk.t Buget Velu. Over $150,000 $600,000 3.40% $20,400 2.00% $12,000 .mlnus ,...... .""" Total $750,000 $24,000 $14,250 ... M41ind.... C_R.... _eI"'ual. ..ou... 'Boo . Property Ta To~ "Tax Cap4IC1ty'" Revenue N_ded divided by (Formerly As.....d (Levy) VeI...a) ..Gual. Box' . . ep"",o"" TuR'" Capacity R.... 22 ..., Total Proposed local Buget .mlnua '... 2 All Non-Property Tax Revenues, eg: .. Slate Aid, Fees. etc. . . Property Tax System PROPERTY TAX RATE - · -ormua: City Levy + Taxa l e Tax Ca lacity = City Tax ~ate Calculation of Pavable 2005 Property Tax Rate: City Budget: Governmental Funds Budget Debt Service Proposed Budget Total City Budget: Less Non-Property Tax Revenues Certified Levy Less Fiscal Disparity Contribution City Levy .... Ao........ M..... Value x_. '''' 5 8.... Mandated CIaHR... -eauaJa _eauala .... Property T IIX Total "Tax Capacity" Revenue Needed dtvlded by (Fonnerty AneMed (Levy) V....) -eauafs City Taxable Tax Capacity City Tax Rate (Proposed) ''''7 Property T....... (T.. Cop_.....) $ 14,832,259 3,097,544 $ 17,929,803 9,476,424 8,453,379 751,237 7,702,142 $ $ $ 14,834,199 51.9220/0 23 . 60.0000/0 50.0000/0 40.0000/0 37.148~o 30.00001'0 - 20.0000/0 - 10.0000/0 - 0.0000/0 - City Property Tax Rates 53.229% 52.641 % 51.878% 51.922% 38.555% 1998 1999 2000 2001 2002 2003 2004 2005 35.750% 35.697% . . 24 Individt1a1 Parcel Tax. Calculation City Property Tax Calculation for Payable 2005 Taxable Market Value $100,000 $150,000 $250,000 $500,000 $750,000 Parcel Tax Capacity: First $500,000 @ 1.00% Over $500,000 @ 1.25% Total Tax Capacity: City Tax Rate City Property Tax 1,000 o 1 ,000 51.9220/0 $519.22 1,500 2,500 5,000 5,000 o 0 0 3,125 1,500 2,500 5,000 8,125 51.9220/0 51.9220/0 51.922% 51.9220/0 $778.83<$1,298.05 $2,596.10 $4,218.66 Note: Property Tax calculations do not include reduction for homestead credit 25 Impact of Cit'L I ax on Residential Homestead Properties Payable 2004 and Proposed Payable 2005 Taxes $3,000 $2,500 I $2,000 $1,500 $1,000 $500 $0 _ 200~ _ 200f . $150,000 $200,000 $250,000 $300,000 $550,000 Taxable Market Value 0" Residential Homestead Payable 2004 Payable 2005 Taxable Taxable Market Actual Market Proposed $ % Value Tax Value Tax Change ChanQe $150,000 $778.171 $150,000 $778.83 $0.66 0.1% $200,000 $1,037.56 $200,000 $1,038.44 $0.88 0.1% $250,000 $1 ,296.95 $250,000 $1,298.05 $1.10 0.1% $300,000 $1,556.34 $300,000 $1,557.66 $1.32 0.1% $550,000 $2,853.291, $550,000 $2,855.71,1 $2.42 0.1% . . . 26 . . Proposed Payable 2005 Property I ax Impact -llorksheet STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes: 13. Assumes a 11.0% Increase in market value from 2004 to 2005, which is the new maximum increase allowed under the "limited Market Value" Law. (G) ;. Total J,(.' -Mktvalue '. H$td ,j, :. ';Credlt :. (H) Ta}sll),g~ . .,'PI~lct ," :' '$hare of. Y' "Credit 5oo.000@1,0% (A7 x E) + 76,OOO@.40% rem@1,25% (A12 X D) - rem@,09% (G)x% (F) -(H) 14. Estimated Tax District rate as % of total rate: 50% 15. 90,100 901 $467.42 $291.31 $145.66 $321.76 16. 135,100 1,351 $700.87 $250.81 $125.41 $575.46 17. 225,200 2,252 $1,168.29 $169.72 $84.86 $1,083.43 18. 450,500 4,505 $2,337.10 $0.00 $0.00 $2,337.10 19. 675,700 7,196 $3,733.14 $0.00 $0.00 $3,733.14 - Property Tax calculations Pay 2004 MIl 500,000@1.0% (B7xE)+ 76.000@.40% X 1.110 rem@ 1.25% (B12x D) - rem@.09% (G)x% (F)-(H) 20. Estimated Tax District rate as % of total rate: 50% 21. 100,000 1,000 $519.22 $282.40 $141.20 $378.02 22. 150,000 1,500 $778.83 $237.40 $118.70 $660.13 23. 250,000 2.500 $1,298.05 $147.40 $73.70 $1,224.35 24. 500,000 5,000 $2.596.10 $0.00 $0.00 $2,596.10 25. 750,000 $4,218.66 $0.00 $0.00 $4,218.66 include reduction for homestead credit 26. 11.0% 11.0% 11.1% -3.1% -3.1% $56.26 27. 11.0% 11.0% 11.1% -5.3% -5.4% $84.67 28. 11.0% 11.0% 11.1% -13.2% -13.2% $140.92 29. 11.0% 11.0% 11.1% 0.0% 0.0% $259.00 30. 11.0% 12.9% 13.0% 0.0% 0.0% $485.52 27 . Proposed Payable 2005 Tax* All I axing Jurisdictions Based on Residential Homestead with $250,000 Market Value School District 29% Other Taxing Districts 4% Total Proposed Pavable 2005 Tax* City of Stillwater County School District Other Taxing Districts Total: $1,299.50 $660.00 $860.57 $108.05 $2,928.12 City of Sti Ilwater 44% County 23% * Information provided by Washington County. Property Tax calculations do not inclue reduction for homestead credit. 28 Tax Impact -Valuation incre3ses and Levy remains flat TAX LEVY $100 4 PROPERTIES PAYING TAXES Property Tax Per Property = $25.00 $20 $20 Valuation increase to 5 Properties Property Tax Per Property = $20.00 **Decrease in Taxes of 200/0** TAX LEVY REMAINS FLAT AT $100 $20 29 Tax Rates for Municipalities within Washington County 2004 2005 Tax 2005 Taxing District Tax Rate if NO Proposed Rate levy Increase Tax Rate - 30.997% I 26.810%1 28.521 % I 82 Washington County 2 Baytown 9.616%1 8.086% 1 8.733% 4 Denmark 23.282% 1 19.040% 19.639% 9 May 12.950% I 10.979% 11 .667% 10 New Scandia 32.005%1 26.608% 28.052% 111 Grey Cloud Island 33.488%1 29.372% I 29.238%1 141 Stillwater Twp 17.656% 15.341%1 16.246%1 171 West lakeland 4.087% 3.550%1 3.453% 1001 Afton 25.011 % 21.660%1 26.984%1 2001 Bayport 47.538%1 41.239%1 41.239% 3001 Birchwood 30.167%1 26.211%1 27.202%1 5001 Dellwood 12.142%1 10.462% I 10.462%' 6001 Forest lake City 28.220% 1 23.530% i 29.627% 7001 Hugo 35.105%1 28.441 % 35.099% 8001 lake Elmo 19.315% 17.226% 19.416% 9001 lakeland Shores 16.372% 13.962% 13.961% 10001 Mahtomedi 32.157%1 27.641% 29.369% 11001 Marine on St Croix 41.837%/ 35.974% 45.078%1 12001 Newport 50.866%1 46.470%1 47.284% 13001 St Paul Park 35.447%1 30.053% I 32.725% 14001 landfall 47.414%1 1668.670% 171.029% 15001 Stillwater City 51.878%1 44.121% 51.922% 1600 Willernie 42.750% 1 39.965% 39.965% 1700 Oak Park Heights 34.382%1 32.467% 39.293% 1800 St Mary's Point 27.599% I 22.900% 23.968% 1900 Lakeland 32.459% I 28.367% 32.457% 20001 lake St Croix Beach 45.876% I 39.448% 1 41.640% 2100 Pine Springs 6.602% I 5.766%1 5.766% 2200 Cottage Grove 43.563% 1 36.185%1 39.075% . 25001 Woodbury . 31.013%1 27.389% 1 30.145% . 26001 Oakdale 35.831%1 31.121%1 34.246% 30 27001 Grant 11.975%1 10.476%1 HLO::\6% . . ... City of Stillwater Thank you for coming Questions??? f '.J . ~emo DATE: December 2, 2004 TO: FROM: Mayor and City Council , "'f\ Sharon Harrison C:QS Finance Director 'cr RE: Bond Call Attached is a resolution calling for the redemption and prepayment of General Obligation Capital Bonds, Series 1993C, General Obligation Capital Outlay Bonds, Series 1997A, and General Obligation Improvement Bonds, Series 1997B on February 1,2005. These bonds were issued to finance various public improvements and capital purchases. . RECOMMEDATION There are sufficient funds are available to call these bonds, therefore staff recommends calling the outstanding General Obligation Capital Bonds, Series 1993C, General Obligation Capital Outlay Bonds, Series 1997 A, and General Obligation Improvement Bonds, Series 1997B on February 1,2005 ACTION REOUIRE~ If Council agrees with staffs recommendation, Council needs to adopt the attached resolution. . '\ EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA . HELD: December 7,2004 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Stillwater, Washington County, Minnesota, was duly held at City Hall on December 7, 2004, at 7 :00 o'clock p.m. for the purpose, in part, of authorizing the call of certain outstanding bonds of the City. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. 2004- RESOLUTION AUTHORIZING THE CALL OF THE OUTSTANDING GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 1993C GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 1997A AND GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1997B . WHEREAS, the City has issued $1,840,000 original principal amount of General Obligation Capital Outlay Bonds, Series 1993C, dated as of September I, 1993 (the "1993C Bonds") to finance the cost of capital improvements and equipment and in connection with the issuance ofthe 1993C Bonds established a Series 1993C Capital Outlay Bond Account (the "1993C Bond Account") by Resolution No. 93-153 duly adopted by the Council on August 17, 1993 (the "1993C Resolution"); and WHEREAS, as ofthe date hereof, the cash balance in the 1993C Bond Account was $ and the City anticipates an additional $ to be deposited in the 1993C Bond Account by February 1, 2005. The remaining outstanding balance of principal and interest due on the 1993C Bonds is $ . Consequently, the balance in the 1993C Bond Account will be in excess of the remaining outstanding principal and interest requirements ofthe 1993C Bonds on February I, 2005; and WHEREAS, the 1993C Bonds maturing in the years 2006 through 2009, aggregating $295,000 in principal amount, are subject to redemption on February 1,2005, and on any day thereafter, at a price of par plus accrued interest; and WHEREAS, the City has issued $705,000 original principal amount of General Obligation Capital Outlay Bonds, Series 1997A, dated as of July I, 1997 (the "1997A Bonds") to finance capital outlay purchases and expenditures for various departments of the City and in . connection with the issuance ofthe 1997 A Bonds established a General Obligation Capital 1 594249vl f' . . . Outlay Bonds, Series 1997 A Bond Fund (the "1997 A Bond Fund") by Resolution No. 97-130 duly adopted by the Council on June 3, 1997 (the "1997A Resolution"); and WHEREAS, as ofthe date hereof, the cash balance in the 1997A Bond Fund was $ and the City anticipates an additional $ to be deposited in the 1997A Bond Fund by February 1,2005. The remaining outstanding balance of principal and interest due on the 1997A Bonds is $ . Consequently, the balance in the 1997A Bond Fund will be in excess of the remaining outstanding principal and interest requirements of the 1997A Bonds on February 1, 2005; and WHEREAS, the 1997A Bonds maturing in the years 2006 and 2007, aggregating $65,000 in principal amount, are subject to redemption on February 1,2005, and on any day thereafter, at a price of par plus accrued interest; and WHEREAS, the City has issued $485,000 original principal amount of General Obligation Improvement Bonds, Series 1997B, dated as of July 1, 1997 (the "1997B Bonds") to finance various public improvement projects in the City and in connection with the issuance of the 1997B Bonds established a General Obligation Improvement Bonds, Series 1997B Bond Fund (the II 1997B Bond Fund") by Resolution No. 97-131 duly adopted by the Council on June 3, 1997 (the "1997B Resolution"); and WHEREAS, as of the date hereof, the cash balance in the 1997B Bond Fund was $ and the City anticipates an additional $ to be deposited in the 1997B Bond Fund by February 1, 2005. The remaining outstanding balance of principal and interest due on the 1997B Bonds is $ . Consequently, the balance in the 1997B Bond Fund will be in excess of the remaining outstanding principal and interest requirements of the 1997B Bonds on February 1, 2005; and WHEREAS, the 1997B Bonds maturing in the years 2006 through 2008, aggregating $140,000 in principal amount, are subject to redemption on February 1,2005, and on any day thereafter, at a price of par plus accrued interest. NOW, THEREFORE, be it resolved by the City of Stillwater, Minnesota, as follows: 1. This Council hereby determines that there exists sufficient money (a) in the 1993C Bond Account established by the 1993C Resolution, to prepay on February 1, 2005, $295,000 principal amount of 1993C Bonds maturing in the years 2006 through 2009; (b) in the 1997 A Bond Fund established by the 1997 A Resolution, to prepay on February 1, 2005, $65,000 principal amount of 1997 A Bonds maturing in the years 2006 and 2007; and (c) in the 1997B Bond Fund established by the 1997B Resolution, to prepay on February 1, 2005, $485,000 principal amount of 1997B Bonds maturing in the years 2006 through 2008. 2. U.S. Bank, National Association, in St. Paul, Minnesota (successor to American National Bank and Trust Company), the bank at which principal and interest on the 1993C Bonds are payable, is hereby authorized and directed to cause the Notice of Redemption for the 1993C Bonds attached hereto as Exhibit A to be given in accordance with the provisions of the 1993C Resolution. 1 594249vl 2 " 3. Wells Fargo Bank, National Association, in MiIllleapolis, MiIlllesota (successor to Norwest Bank MiIlllesota, National Association), the bank at which principal and interest on the 1997 A Bonds are payable, is hereby authorized and directed to cause the Notice of Redemption for the 1997 A Bonds attached hereto as Exhibit B to be given in accordance with the provisions of the 1997 A Resolution. . 4. Wells Fargo Bank, National Association, in MiIllleapolis, MiIlllesota (successor to Norwest Bank MiIlllesota, National Association), the bank at which principal and interest on the 1997B Bonds are payable, is hereby authorized and directed to cause the Notice of Redemption for the 1997B Bonds attached hereto as Exhibit C to be given in accordance with the provisions of the 1997B Resolution. 5. No further action shall be required ofthe Council to complete prepayment ofthe 1993C Bonds, the 1997 A Bonds or the 1997B Bonds. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted this 7th day of December, 2004 . Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . I 594249v1 3 .. "j) . . . STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes of a meeting of the City Council held on the date therein indicated with the original minutes thereof on file in my office and that the same is a full, true and correct transcript thereof insofar as said minutes relate to the resolution calling outstanding bonds. WITNESS my hand officially on December 7,2004. City Clerk 1594249vl 4 EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 1993C CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council ofthe City of Stillwater, Washington County, Minnesota, there have been called for redemption and prepayment on February 1,2005 those outstanding bonds ofthe City designated General Obligation Capital Outlay Bonds, Series 1993C, dated September 1, 1993, having stated maturity dates in the year 2006 through 2009 and totaling $295,000 in principal amount and having CUSIP numbers listed below: Year CUSIP Number* 2006 2007 2008 2009 The bonds are being called at a price of par plus accrued interest to February 1, 2005, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at U.S. Bank, National Association, St. Paul, Minnesota. Dated: December 7, 2004 BY ORDER OF THE CITY COUNCIL /s/ . Citv Clerk *The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holder. 1 594249vl A-I .. \ '\ . . . . . . EXHIBIT B NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION CAPITAL OUTLA Y BONDS, SERIES 1997 A CITY OF STILL WATER, WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order ofthe City Council of the City of Stillwater, Washington County, Minnesota, there have been called for redemption and prepayment on February 1, 2005 those outstanding bonds ofthe City designated General Obligation Capital Outlay Bonds, Series 1997A, dated July 1, 1997, having stated maturity dates in the year 2006 and 2007 and totaling $65,000 in principal amount and having CUSIP numbers listed below: Year CUSIP Number* 2006 2007 The bonds are being called at a price of par plus accrued interest to February 1, 2005, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at Wells Fargo Batik, National Association, Minneapolis, Minnesota. Dated: December 7,2004 BY ORDER OF THE CITY COUNCIL Isl . City Clerk *The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience ofthe holder. 1594249vl B-1 '. EXHIBIT C . NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1997B CITY OF STILL WATER, WASHINGTON COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of the City Council of the City of Stillwater, Washington County, Minnesota, there have been called for redemption and prepayment on February 1,2005 those outstanding bonds of the City designated General Obligation hnprovement Bonds, Series 1997B, dated July 1, 1997, having stated maturity dates in the year 2006 through 2008 and totaling $140,000 in principal amount and having CUSIP numbers listed below: Year CUSIP Number* 2006 2007 2008 The bonds are being called at a price of par plus accrued interest to February 1, 2005, on which date all interest on the bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at Wells Fargo Bank, National . Association, Minneapolis, Minnesota. Dated: December 7, 2004 BY ORDER OF THE CITY COUNCIL /s/ . Citv Clerk *The City shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to their correctness indicated in the notice. They are included solely for the convenience of the holder. . 1594249v1 C-l .. .; . =vt:emo DATE: December 1, 2004 TO: Mayor and City Council Sharon Harrison.f"' 0.(.1';; Finance Directoru-rr ~ FROM: RE: Auditing Services BACKGROUND . At the request of the City Council during the 2005 budget process, the City prepared Request for Proposals (RFPs) for auditing services for both the City and the Board of Water Commissioners. The RFP requested bids for auditing services for the fiscal years 2004, 2005, and 2006 with the option to renew for the next three subsequent years. The RFPs were sent to 10 in-state auditing firms. The RFP was also advertised in the League ofMN Cities Bulletin and on the MN GFOA's website. Eight responses were received from qualifying auditing firms. An oral interview was conducted with four ofthe firms that had the lowest responsible bid to find a suitable fit. From the interviews, the firms of Malloy, Montague, Karnowski, Radosevich and Co. (MMKR) and Larson, Allen Weishair and Co. (LA WCo) best met the City's and the Water Board's needs for auditing services. Bids from each ofthe two firms, in total, for the years 2004 through 2006 were as follows: Firm MMKR City of Stillwater $ Amount Hours $87,850 880 Board of Water $ Amount Hours $20,220 215 Total $ Amount Hours $108,070 1,095 LA WCo $85,261 840 $28,152 270 $113,413 1,110 RECOMMENDATION The $5,343 difference in bids between the two firms is primarily attributable to the level of service provided to the Water Board. After discussions with Jim McKnight at the Water Board, Mr. McKnight has requested to remain with LA WCo (there is a memo attached). Staff concurs with Mr. McKnight, in that LA WCo has been auditing the City's and the Board of Water's financial records for the past eight years and their level of service has been extraordinary. . Therefore, staff recommends retaining the auditing services of Larson, Allen, Weishair and Co for the fiscal years 2004, 2005 and 2006 with the option to renew for the next three subsequent years ACTION REOUIRED If Council agrees with staffs recommendation, Council needs to adopt a resolution accepting the bid not to exceed $113,413 and authorizing execution of agreement between the City of Stillwater and Larson, Allen, Weishair and Co. for auditing services for the fiscal years 2004, 2005, and 2006. .. \ . . . , t . . . RESOLUTION 2004- ACCEPTING BID AND AUTHORIZING EXECUTION OF AGREEMENT BETWEEN THE CITY OF STILLWATER AND LARSON, ALLEN, WEISHAIR & CO. FOR AUDTING SERVICES FOR FISCAL YEARS 2004,2005, AND 2006 BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement between the City of Stillwater and Larson, Allen, Weishair and Co. for the auditing services for fiscal years 2004, 2005 and 2006 for the City and the Board of Water Commission at a price not to exceed $113,413, is hereby approved, the appropriate City staffis authorized to sign said agreement. Adopted by Council this 7th day of December, 2004. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk ,,", BOARD OF WATER COMMISSIONERS . 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 . FAX: 651-439-4061 . November 29, 2004 Sharon Harrison Finance Director, City of Stillwater 216 4th St N Stillwater MN 55082 Re: Bids for 2004 audit. Dear Sharon: I have been very pleased with the work of our current auditors, Larson, Allen, Weishair & Company. They have an ongoing knowledge of our booking system that allows them to do their work in a minimal amount of time by having the same people work on our audits for the past two or three years. . Their support throughout the year is exceptional and I would like to see them remain our auditors in the future. Sincerely, C~/~ r McKnight . Manager . . Ve llOra ldu 11 To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 11/30/2004 Liquor License Name Change - John's Bar to Whitey's A revised application for a name change has been received from DNR Properties, LLC, DBA: John's Bar. The corporation name will not change, but the establishment's name will be changed to Whitey's. Approval should be contingent upon final approval of Minnesota Liquor Control. . ACTION REQUIRED: If approved, Council should adopt Resolution No. 2004- APPROVAL OF NAME CHANGE FROM DNR PROPERTIES, LLC, DBA: JOHN'S BAR TO DNR PROPERTIES, LLC; DBA: WHITEY'S. . . APPROVAL OF NAME CHANGE FROM DNR PROPERTIES, LLC, DBA: JOHN'S BAR TO DNR PROPERTIES, LLC; DBA: WHITEY'S. WHEREAS, a revised application for a name change has been received from DNR Properties, LLC, DBA: John's Bar to DNR Properties, LLC, DBA: Whitey's; and WHEREAS, all required forms have been submitted. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the name change conditioned upon approval by Minnesota Liquor Control. Adopted by Council this 7th day of December, 2004 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . Vlemorandum To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 12/1/2004 New Tobacco License - Tim's Corner Store An application for a transfer of the tobacco license for Tim's Corner Store, 823 South 4th Street, has been received. If approved, approval should be contingent upon filing all required documentation and final approval by Police, Fire, and Inspection Departments. ACTION REQUIRED: . If approved, Council should adopt Resolution No. 2004- ,APPROVING A NEW TOBACCO LICENSE FOR TIM'S CORNER STORE, INC. DBA: TIM'S CORNER STORE. . . APPROVING A NEW TOBACCO LICENSE FOR TIM'S CORNER STORE, INC. DBA: TIM'S CORNER STORE WHEREAS, a request for a new tobacco license has been received by Mr. Timothy Rassmussen, of Tim's Corner Store, Inc., DBA: Tim's Corner Store, 823 South 4th Street. WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the issuance of a tobacco license for the remainder of 2004 and all of 2005. Adopted by Council this 7th day of December, 2004 Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . ; .f · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director {l--- December 3, 2004 Purchase of Property for Neighborhood Park and Addition to Brown's Creek Natural Area . Background. The City applied for and receive a Parks and Open Space Grant from DNR through the Parks and Open Space Program to assist with the purchase of the Munkelwitz Property located directly south of the Zephyr railroad tracks and west of Neal Avenue (see attached survey). On August 3, 2004, the Council reconfirmed interest in the land purchase and directed staff to try to negotiate a purchase. . An appraisal was prepared for the property showing a value of $829,000 including an existing residence and future vacant lot. The appraisal estimates the value of the lot at $100,000 and the home at $300,000 resulting in the remaining vacant 5.31 acres parcel of land at $439,000. The state matching grant is for $200,000. The negotiated price for the property is $860,000. With the state grant and successful sale of the lot and house ,the neighborhood park site would cost the City $260,000. Based on the appraisal and the DNR one time grant, the purchase is a good value. The purchase would involve the City purchasing the entire site and selling off the house and vacant lot. Developeable vacant lots are at a premium in Stillwater. A different, yet, manageable role for the City. At this point, staff is looking for direction to proceed with the purchase subject to DNR approval of grant agreement and a satisfactory payment schedule with the property owner. Recommendation: Direct staff to proceed with final purchase subject to final DNR grant agreement. Attachment: Appraisal (select page), site survey map. . ~~. t; .~t ~h .!~ -. :~'- il! I ~. i'- ,:t:' .' I:. j~ f f" il i!ii 1111111!111111' " \, R. W Kirchner & Associates lliilll =: - - .. - : ; ~i+It;;-- . 8270 Neal Avenue N Stillwater, MN 55082 Ii . _..--..--"- -- ~~~ .. tilt o~ .". __ __. - ~aCt..o, ..... 0 '\":~\.' ;"1' ~ t'i _ .-- -- - .),,-t.-t... .t-_. \ ", ~ I _. ._ - _{~..... - - --.. - - -- --:- - u:'(R I. --:t'-Cr....,:.A..... t. . II I ~~ ; ~ . ~cO,. 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I Z , ... i~i i r I UJ \~, '.,\~., (' "'\ I " .1 ~ )~ ..' 'I . t. . I L!:.'~.I '. I: \ · . \ ..... .1 .~. I ~ I I;: <(' '. . .e>l t \ ~ ~~ UJ '.\ .~~. i .."" ." ~1 Z \\. ". ~'~. Q';";;'''' II t:.......t--_. .:!-...... .~-:~ ---." ..- I I ,.+ i i ! " \'f." ...':;;"~. \ I I I tI J,.l;.~~ ! 1 . I " t' .. '-'1 ...I'~.~ '.\:;' ~\ i' . N., \ :\ J ; j I - J ~ ~;f'S~:~~;%:~,~ Ii . Ii! " " I ,./ ~t a ~~S....!.._......__........ ...... .---.(11 I ( ..,,' ; ~ ~ 1. ~ . .-. .., r-- I 1'" : , ."'.. ! ... I : I ': .l," 1 ", ~", .J! .. : . . . ~ .' ".c. :",\-, ; " " " \,.! <' 1 I)\, ..:':'-:., I. r. :; I ~ '" ! ! ::1(,. J t;~f1 I"i! ...;...('":, f /I ~"-?'- PARCEL C -=-.... :il t.. ." ~, t ;-{r" (t.' \,.,~":~:~~. --_.....!:,. " ii, ,.....I---~. , I ~ 00 . J .. =-:.." P.M<<.H, ,! I -' .........,~ 4. i! t :, . ~ I' t L. - '_ . 1.. . ..,. l .. ...(.J' ~ -'. -, ,. '-! - -. - - ;;C;f3~:; ~~;:... A- -- .... - -.. J' -. - -- -, - - -ll'I-::;"~~..~_..,." . , ~ .:; "''''''") VI .tL,......~..f\...... -,. \'!,:. .a..I-+-.,~.tIIJ'... t.' . ...........d."I;t. . ,. .; i:.... ~""'4...J' t J ~ . ... ." ... .. .. I .., ~ .w . ..;.~~~:!:; : ~~.:' . ~~ ~- i.:: .. ..~ ~, ;!~ ".- .::.~ ~~~ iib ,. ..J . .--;..~ -~ i I .1 .~ ; !i ff ii .... '1'--'" ;. ! .:, 22 . .' ~1' ~~~.~. " "1:',-:".',- :;.::' , -,r ,. . . " l;~;~\.:l ~ - ' R. W Kirchner & Associates 8270 Neal Avenue N Stillwater, MN 55082 ,r' ' r-~ ! AERIAL 23 R. W Kirchner & Associates , .,--- """"""'" ~- . 8270 Neal Avenue N Stillwater,MN 55082 .: . '. ., - " . SUMMARY OF SALIENT FACTS AND CONCLUSIONS Location 8270 Neal Avenlle N . Stillwater,MN Present Owner Floyd M. &Judith Munkelwitz Site Area 6.94 a,cres + or - Highest and Best Use Subdivision into single family homesites Present Zoning Single family small lot Assessor's Estimated Market Value for Taxes Land Buildings Total $165,000 $149.200 $314,200 . AppHdser's Estimated Values Estimated value "before" taking $829,000 Estimated value "after" taking $360,000 Estimated value of portion being acquired for park $469,000 Appraiser Raymond W. Kirchner, SRAlSRP A Licenses. "MN Cert. Lic. #4000780 WI Cert.Lic. #374 - 010. Date of the Appraisal November 5, 2004 " . 4 R.W. KIRCHNER & ASSOCIATES 1607 LINSON CIRCLE, STILLWATER, MN 55082 FDe No. 4-munksf i I I i I I' November 9, 2004 . il . Steve Russell City of Stillwater 216 N 4th St. Stillwater, MN 55082 File Number: 4-munksf Dear Mr. Russell: In accordance with your request, I have personally inspected and appraised the real property at: 8270 Neal Avenue North Stillwater, MN 55082 The purpose of this appraisal is to estimate the market value of the subject property, as improved. The property rights appraised are the fee simple interest in the site and improvements. In my opinion, the estimated market value of the property as of November 5,2004 is: $300,000 Three Hundred Thousand Dollars The attached report contains the description, analysis and supportive data for the conclusions, final estimate of value, descriptive photographs, limiting conditions and appropriate certifications. Respectfully; Raymond W. Kirchner, SRAlSRPA !- -_...--. -'- -"!Qf' ,'., '1l R.W. KIRCHNER & ASSOCIATES 1607 LINSON CIRCLE, STILLWATER, MN 55082 " \ ~ Fda No, 4-munk-land '. 'I I" -j I- November 9. 2004 Steve Russell. Community Development Director City of Stillwater 216 N 4th Street Stillwater, MN 55082 File Number: 4-munk-land Dear Mr. Russell: In accordance with your request, I have personally inspected and appraised the real property at: r !; Parcel C. xxx Neal Avenue Stillwater, MN 55082 The purpose of this appraisal is to estimate the market value of the subject property, as vacant. The property rights appraised are the fee simple interest in the site. In my opinion, the estimated market value of the property as of November 5, 2004 is: $100,000. One Hundred Thousand Dollars T~e attached report contains the description, analysis and supportive data for the conclusions, final estimate of value, descriptive photographs, limiting conditions and appropriate certifications. Respectfully; . Raymond W. Kirchner. SRNSRPA . . . ORDINANCE NO.: AN ORDINANCE AMENDING THE CITY CODE THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. Amending. Chapter 27 of the City Code entitled Dogs and other Animals amended as follows: Section 27-1, Subd. 3, Permit validity; fee, is amended to hereafter read as follows: (1) All fees and charges for dog permits in the City will be established from time to time by resolution of the City Council. (2) All fees and charges for kennel or pet shop, covering all dogs kept during the year in the City will be established from time to time by resolution of the City Council. 2. Saviu!!s. In all other ways, the City Code will remain in full force and effect. 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 17th day of December 2004. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . ~lI'; Stillwater Fire Department Memo To: From: Mayor Kimble and Council 0..... Stuart W. Glaser, Fire Chief ~ 12/112004 Fire Service Delivery study - Request for Proposal Date: Re: Request: I am requesting the City Council approve the advertising and distribution of a request for proposal to conduct a detailed analysis of fire station location, service delivery models and staffing needs based on a comprehensive risk and vulnerability assessment In addition, I would respectfully request the City Council appoint a councilmember to participate in this study and represent the council as needed throughout this process. Background: The City of Stillwater is in need of a comprehensive review and analysis of its fire service delivery, risk and vulnerability assessment, and its current emergency response capabilities. As you know, the City continues the process of completing the annexation of portions of Stillwater Township and anticipates this to be completed by the year 2015. Upon completion of this orderly annexation the physical boundaries of the City will be increased along with the population and structures protected. Statistics reveal a consistent increase in request for fire response services. In fact, the fire department has seen a 58% increase in run ,c.,....vnse volume over the past five years (Stillwater Fire Department Annual Report 2003). In addition to the increased request for services, the continued demand for fiscal accountability and reduction in local government aid from the State of Minnesota, has all department budgets being scrutinized at all levels of government Fiscal responsibility to our residents and finding new and innovative ways to provide high quality emergency service economically is in the best interest of all involved. The study will provide valuable Mure .,L. alegic planning information for the Fire Department to meet emergency response and staffing expectations, emergency preparedness responsibilities and the ever- present homeland security challenges facing our profession. Funding for this project was approved by the City Council in the Fire Departmenfs 2004 budget request in the amount of $25,000.00 for Professional Services. Recommendation: Council decision and approval to accept one (1) of the two (2) requests for proposals as submitted and authorization for the Fire Chief to advertise for bids from qualifying consultants to complete the study. In addition, Council approval to carry over the 2004 budget funds for this project into the 2005 budget in the amount of $25,000.00 to complete the study. 1 . City of Stillwater 216 4th Street North Stillwater, MN 55082 REQUEST FOR PROPOSAL CONSULTATION SERVICES ANALYSIS OF ~u<E SERVICE DELIVERY FOR THE CITY OF STILLWATER . December 1, 2004 . . Table of Contents Pa2t! Purpose 3 Background 3-4 Staffing 4 General Scope of Services 4-5 Definitions 6 Selection Process 6 Data Provided by City 6 . . 2 . PURPOSE The City of Stillwater Fire Department is seeking proposals for professional services to conduct a review of its present fire service delivery system. The Stillwater Fire Department's primary responsibility is to provide fire and rescue emergency service to a current population of22,532 . residents within a 61 square mile response district. ' The analysis will include a review and recommendation for the number of fire stations, locations of fire stations, and staffing options to ensure a prompt, professional response to fire, medical and rescue emergencies. BACKGROUND The City of Stillwater was established in 1848 and is considered the birthplace of Minnesota. The Stillwater Fire Department was established in 1872 to protect the economic interests and residents of the City. As a lumber town, it is strategically located along the St. Croix River, north of state highway 36. Stillwater is home to more than 1,200 businesses that employ numerous people. Visitors and tourism can increase the daytime population protected by as much as 30,000 people. Currently all fire services and apparatus are housed in a single station. . The current fire station, located at 216 Fourth Street North, was constructed in 1965 and has gone through several renovations over the years. The fire station was located and built while Stillwater was a developing City. The City continues to grow rapidly and the population is accelerating at a rate of 1500+ people per year. This growth has moved residences and businesses further away from our current station location. This expansion and population increase has begun to create challenges for providing the best possible service for our community . The Stillwater Fire Department p.lvvides fire and rescue protection (Advanced Life Support EMS is provided by Lakeview Hospital) to a permanent population of approximately 17,000 within the 9.3 square mile City limits. In addition, Stillwater Fire contracts services with two townships and a portion of the City of Grant. This contracted area provides an additional 51 + square miles to the response district. Stillwater has two major freeways within the City limits. Highway 36 runs east west and interjects to highway 95 northbound through the center of the downtown central business district. Highway 95 runs north south on the eastern edge of the City. Both are major traffic arteries for the City of Stillwater. Stillwater has four lakes and a river within the City (Lily Lake, Twin Lakes, McKusick Lake, Long Lake and the St. Croix River) most have public water accesses. There are many other sizeable bodies of water in the townships as well. All of these are included in the fire department's public safety response to water emergencies. . There are several active railroad lines in the response district; one run11ing east-west through the City and the other north-south on the east side of the City turning westbound, just north of the City of Stillwater. 3 The east side of the City of Stillwater hosts the St. Croix River, which becomes an enormous attraction for sailboats, recreational boaters, sightseers and fisherman. During the peak: summer periods this river can swell with over 5,000 boaters and has been the location of several significant boating incidents over the past several years. Several marinas are also located on the river with numerous boats and an increased potential for watercraft or dock fires. . . Beyond the west side border of the City of Stillwater, at Manning Avenue, (County Road 15) is home to more rural areas including single-family homes, fanns and ranches. The rural area has the potential for wildland urban interface hazards as new developments continue to be built closer to the edge of forest and grassland areas. This is particularly important because response times can be somewhat longer to the rural areas and fires have a better chance to increase in size and intensity before the fire department arrives. The northern border (although irregular in geographical lineage) is I50tb Street and is approximately 9.0 miles to the northern border. This can create a hazardous situation and increased response times as fire engines serpentine through this maze of roads and streets. According to the Metropolitan Council population forecasts the Stillwater Fire Department can predict an approximate 22.6% increase in population and households by the year 2020. STAFFING The City cU.u.:,utly utilizes a combination full-time, paid-on-call system. Staffing includes one . full.:.time Fire Chief, one full-time Deputy Chief and an authorized strength of six full-time duty staff, two of which are on-duty 24/7, on rotating shifts. The City of Stillwater also c,Ulploys 30+ paid-on-call firefighters from the community. Traditional staffing operations are based on calling "volunteers" (paid-on-call) for emergency responses on an as needed or "all call" basis. The City is willing to look at other potential staffing options and methods of utilizing on-call personnel in various ways. The goal is to l-'~vv'ide better service at "'pp~oximately the same cost. GENERAL SCOPE OF SERVICES 1. Conduct a thorough review and analysis of data (historical, p~c,,)ent, future projections), followed by recommendations for: a. Staffing levels in conjunction with fire station location to ensure efficient and effective response to meet service needs. b. Assist, guide, and gain consensus among the City Council, City Administrator, and the fire department administration team to determine (for each hazard classification identified in the City) the following critical service benchmarks: · Appwp~~ate location and staffing levels for the City fire station(s). · App~vpriate response times for 2 engines companies and one ladder company (fulfilling ISO response requil~lUents). · App~vp~~ate staffing levels for each engine company and each ladder company . (fulfilling ISO response requhC,Ulents). 4 . · Guidance and recommendations shall be provided based on ISO, NFP A, CF AI, ICMA, and industry standards for comparable size U.S. cities with an ISO Class 4 rating or better. NOTE: (Response time defined as the time from 9-1-1 call until the determined number of personnel and apparatus have arrived on scene.) c. Gaining consensus of the City Council, the City Administrator, and the fire department administrative staff for the strategic implementation of a master fire department location and staffing program to meet the service benchmarks identified in 1 b above will be a critical component to this proposal. . 2. Factors to consider toward determining the number of, and location of fire stations: a. Analyze existing roadway configurations and driving times during peak and non-peak hours to reach destinations. b. Conduct an XY grid analysis allowing the City to plot various fire station location options and review the resulting response times to critical service areas. c. Analyze projected commercial and residential development and their impact on fire protection needs. . . d. Conduct a community risk assessment using the RHA VE program available from the U.S. Fire Administration. e. Analyze response times when fire stations are staffed and when station coverage is needed (historical, CUu~nt, future). f. Analyze response times for firefighters to respond to fire stations, as proposed locations for stations are identified, with considerations and recommendations for the implications this has on meeting the benchmarks identified in 1 b above. g. Analyze housing and resident demographics to predict the future potential or challenges the department will face in attracting paid-on-call firefighters. h. Analyze response times to alarms in the City (historical, current, future). 1. Analyze responses to alarms as compared to recommended responses by the NFP A, ISO and CF AI. J. Make all recommendations with consideration to the department's goal to maintain and/or improve the current ISO 4 rating. k. Recommendations for fire station locations must give consideration to the location of available sites for acquisitions and construction of facilities. I. Recommendations for .~U1odeling/expansion needs for the existing fire station, should the existing fire stationfactor into the service delivery requirements for the City. 3. The written proposal submission shall: a. Identify methods and tl.PF.oaches used in conducting the study. b. Identify parties involved in the study. c. Provide refcH:-nce list of other relevant projects. d. Provide detailed cost breakdown of this project, including a "not to exceed" cost. e. Provide a project completion date. . 5 DEFINITIONS: CFAI: ICMA: ISO: NFPA: Commission on Fire Accreditation International International City Manager's Association Insurance Services Office National Fire Protection Association SELECTION PROCESS: 1. Written proposals are due back by 12:00 noon, January 7,2005. 2. A committee will review the written proposals to develop a short list of three or four. 3. Short listed firms will be requested to participate in an interview process. 4. The committee will make recommendations to the City Administrator, who will then negotiate the final fee structure. DATA PROVIDED BY CITY The City shall provide, at no cost to the consultant any information, which will be relevant to the study. Examples of such information may include, city maps, demographic data, apparatus lists, land use data, response data etc. Send proposals to: City Administrator City of Stillwater 216 4th street north Stillwater, MN 55082 Questions concerning this proposal should be directed to the office of the City Administrator, Larry Hansen, at 651-430-8801 or to the Office of the Fire Chief, Stuart Glaser, at 651-351- 4970. 6 . . . . Partial List of companies who perform this type of analysis: Firescope Inc. P.O. Box 437 Hingham, MA 02043 MMA Consulting Group, Inc. 41 West Street Boston, MA 02111 Tri-Data Corporation 1000 Wilson Blvd. Arlington, V A 22209 . Citygate Associates, LLC Gold Lake Drive, Suite 100 Folsom, CA 95630 The Ludwig Group, LLC Gary Ludwig 9525 E. Vista Drive, Suite 300 Hillsboro, MO 63050 Short Elliott Hendrickson Inc. Butler Square Building, Suite 710C 100 North 6th Street Minneapolis, MN 55403-1515 Collaborative Design Group, Inc. 1501 Washington Avenue South, Suite 300 Minneapolis, MN 55454 Stanius Johnson Architects (SJA) 1831 East 8th Street Duluth, MN 55812 I & S Engineers & Architects, Inc. 1409 N. Riverfront Drive Mankato, MN 56001 TSP 1500 Highway 52 North Rochester, MN 55901-0273 . Buetow & Associates Architects 2345 Rice Street St. Paul, MN 55113 Boonestroo, Rosene, Anderlick & Associates Engineers & Architects 2335 West Highway 36 St. Paul, MN 55113 7 . City of Stillwater 216 4th Street North Stillwater, MN 55082 REQUEST FOR PROPOSAL CONSULTATION SERVICES ANALYSIS OF liU<E STATION LOCATIONS . December 1,2004 . . Table of Contents Pa2e Purpose 3 Background 3-4 Staffing 4 General Scope of Services 4-5 Definitions 5 Selection Process 6 Data Provided by City 6 . . 2 . PURPOSE The City of Stillwater Fire Department is seeking proposals for professional services to conduct a review of its present fIre service delivery system. The Stillwater Fire Department's primary responsibility is to provide fIre and rescue emergency service to a current population of 22,532 residents within a 61 square mile response district. The City of Stillwater, is currently reviewing its public facilities for improving the delivery of emergency services to the community. The review includes the potential of replacing or consolidating fire department resources in a new facility. To assist in the guidance of the fIre facilities determination, the City is seeking }HVpOSalS for professional consultation services to complete an analysis with regard to fIre station locations, under the current staffing and service model. A detailed analysis will provide the needed data to aid the City in determining where future fire station(s) need to be constructed. BACKGROUND . The City of Stillwater was established in 1848 and is considered the birthplace of Minnesota. The Stillwater Fire Department was established in 1872 to protect the economic interests and residents of the City. As a lumber town, it is strategically located along the St. Croix River, north of state highway 36. Stillwater is home to more than 1,200 businesses that employ numerous people. Visitors and tourism can increase the daytime population protected by as much as 30,000 people. Currently all fIre services and apparatus are housed in a single station. The current fIre station, located at 216 Fourth Street North, was constructed in 1965 and has gone through several renovations over the years. The fIre station was located and built while Stillwater was a developing City. The City continues to grow rapidly and the population is accekJ.alillg at a rate of 1,500+ people per year. This growth has moved residences and businesses further west, away from our current station location. This expansion and population increase has begun to create challenges for providing the best possible service and response for our community. The Stillwater Fire Department provides fIre and rescue protection (Advanced Life Support EMS is provided by Lakeview Hospital) to a permanent population of aFFJ.'ViJmately 17,000 within the 9.3 square mile City limits. In addition, Stillwater Fire contracts services with two townships and a portion of the City of Grant. This coul1aeted area F~V' vides an additional 51 + square miles and 5,000+ population to the response district. Stillwater has two major freeways within the City limits. Highway 36 runs east west and interjects to highway 95 northbound through the center of the downtown c.:.ul1al business district. Highway 95 runs north south on the eastern edge of the City. Both are major traffic arteries for the City of Stillwater. . Stillwater has four lakes and a river within the City (Lily Lake, Twin Lakes, McKusick Lake, Long Lake and the St. Croix River) most have public water accesses. There are many other sizeable bodies of water in the townships as well. All of these are included in the fire department's public safety response to water emergencies. 3 .... ~ '. There are several active railroad lines in the response district; one running east-west through the City and the other north-south on the east side of the City turning westbound, just north of the City of Stillwater. . The east side of the City of Stillwater hosts the St. Croix River, which becomes an enormous attraction for sailboats, recreational boaters, sightseers and fisherman. During the peak: summer periods this river can swell with over 5,000 boaters and has been the location of several significant boating incidents over the past several years. Several marinas are also located on the river with numerous boats adding an increased risk for watercraft or dock fires. Beyond the west side border of the City of Stillwater, at Manning Avenue, (County Road IS) is home to more rural areas including single-family homes, farms and ranches. The rural area has the potential for wildland urban interface hazards as new developments continue to be built closer to the edge of forest and grassland areas. This is particularly important because response times can be somewhat longer to the rural areas and fires have a better chance to increase in size and intensity before the fire department arrives. In addition several areas have been identified by the Minnesota Department of Natural Resources as high risk for wildland/urban interface fires. The northern border (although irregular in geographical lineage ) is I 50th Street and is approximately 9.0 miles to the northern border. This can create a hazardous situation and increased response times as fire engines serpentine through this maze of roads and streets. According to the Metropolitan Council population forecasts the Stillwater Fire Department can . predict an approximate 22.6% increase in population and households by the year 2020. ST M .lf1NG The City cUuvutly utilizes a combination full-time, paid-on-call system. Staffmg includes one full-time Fire Chief, one full-time Deputy Chief and an authorized strength of six full-time duty staff, two of which are on-duty 24/7, on rotating shifts. The City of Stillwater also employs 30 + paid-on-call firefighters from the community. Traditional staffing operations are based on calling "volunteers" (paid-on-call) for emergency responses on an as needed or "all call" basis. The City is willing to look at other potential staffmg options and methods of utilizing on-call personnel in various ways. The goal is to provide better service at appAvlJrnately the same cost. GENERAL SCOPE OF SERVICES. 1. Consider the following criteria for fire station site location:. a. Location of existing facilities b. Location of City owned land c. Age, condition, and serviceability of current facilities, evaluated against changing development patterns, street networks, traffic patterns, and areas of demand for fire . protection [and other emergency services] d. Projected growth or change in fire protection [and other emergency services] needs 4 ... ._J- . . . e. New firefighting technology, which may change the requirements for station location (and design) f. Changes in the nature of the firefighting work force. 2. Recommendations shall reference and comply, where reasonable, for a full-time AND an on- call system, with the most CUuo;.;ut fire service trends and standards, including, but not limited to the following list. In the event there would be a conflict in recommended standards of service between the sources, the consultant shall compare and contrast the conflicting standards, then choose and justify the best recommendation for the City of Stillwater. a. Managing Fire Services, published by the ICMA. b. The Fire Chief s Handbook, published by Fire Engineering. c. National Fire Protection Association Standards. d. Insurance Services Organization requirements for Fire SUpp.o;.;ssion Rating Schedule. e. Commission on Fire Accreditation International. 3. The analysis of fire protection and emergency services delivery system shall include, but not be limited to recommendations that optimize services with consideration to: a. Existing roadway configurations and driving times during peak and non-peak hours to reach emergency scenes. b. XY grid analysis, plotting various fire station location options and review the resulting response times for emergency apparatus to reach emergency scenes. c. XY grid analysis, plotting various fire station location options and review the resulting response times for paid-on-call firefighters to reach the fire stations from home. d. Analyze projected commercial and residential develvPlHent and re-development and the impact on fire protection needs. e. Analyze response times when fire station is staffed. 4. The written proposal submission shall: , a. Identify methods and approaches used in conducting the study. b. Identify parties involved in the study. c. Provide reference list of other relevant projects. d. Provide detailed cost breakdown of this project, including a "not to exceed" cost. e. Provide a project completion date. DEFIl'llUONS: CFAI: ICMA: ISO: NFPA: Commission on Fire Accreditation International International City Manager's Association Insurance Services Office National Fire Protection Association 5 ..;;. ..-.. SELECTION PROCESS: 1. Written proposals are due back by 12:00 noon, January 7,2005. 2. A committee will review the written proposals to develop a short list ofthree or four potential consulting firms. 3. Short listed firms will be requested to participate in an interview process. 4. The committee will make recommendations to the City Administrator, who will then negotiate the final fee structure. DATA PROVIDED BY Ll1 i The City shall provide, at no cost to the consultant any information, which will be relevant to the study. Examples of such information may include, city maps, demographic data, apparatus lists, land use data, response data etc. Send proposals to: City Administrator City of Stillwater 216 4th street north Stillwater, MN 55082 . Questions concerning this proposal should be directed to the office of the City Administrator, Larry Hansen, at 651-430-8801 or to the Office of the Fire Chief, Stuart Glaser, at 651-351- . 4970. 6 . . . . . .. Partial List of companies who perform this type of analysis: Firescope Inc. P.O. Box 437 Hingham, MA 02043 MMA Consulting Group, Inc. 41 West Street Boston, MA 02111 Tri-Data Corporation 1000 Wilson Blvd. Arlington, V A 22209 City gate Associates, LLC Gold Lake Drive, Suite 100 Folsom, CA 95630 The Ludwig Group, LLC Gary Ludwig 9525 E. Vista Drive, Suite 300 Hillsboro, MO 63050 Short Elliott Hendrickson Inc. Butler Square Building, Suite 710C 100 North 6th Street Minneapolis, MN 55403-1515 Collaborative Design Group, Inc. 1501 Washington Avenue South, Suite 300 Minneapolis, MN 55454 Stanius Johnson Architects (SJA) 1831 East 8th Street Duluth, MN 55812 I & S Engineers & Architects, Inc. 1409 N. Riverfront Drive Mankato, MN 56001 TSP 1500 Highway 52 North Rochester, MN 55901-0273 Buetow & Associates Architects 2345 Rice Street St. Paul, MN 55113 Boonestroo, Rosene, Anderlick & Associates Engineers & Architects 2335 West Highway 36 St. Paul, MN 55113 7 . . . STILL WATER TOWNSHIP December 9,2004 Stillwater Town Hall Regular Meeting: 7:00 P.M. Chair: Doriott A!!enda: Adopt Minutes: Approve Minutes: Regular Town Board Meeting November 18, 2004 Treasurer: 1, Claims and Checks 2. Report / /V / // '-' Attornev: 1. Election Information Change To Election At Large Versus For Specific Board Positions Think About Incumbent Designation On Ballot 2. Sign Deed For Parkland - City of Stillwater Planner: 1. A TV Ordinance 2. Swim Pool Ordinance 3. Garofalo Cup 4. Rezoning Conservancy 5. Lampert Rezoning Rec. January 6. Thomas Variance Request 7. GIS Map Update Emrineer: 1. Buildin!! Insoector Reoort: 1. Yearly Wrap-Up Clerk: 1. Committees: 1. Park Member Renewals 2. Planning Commission Report And Member Renewals Peoole Portion:. 8:00 pm Social Half-Hour For Duane Laabs Old Business: 1. Costs Sound System For Town Hall-Chair To Report 2. Cost Additional Lighting Town Hall New Business: 1. Recognition Plaque Sample Adiourn: 12/4/2004 Pat Bantli . ... ,/? / It-Aj...J j' ,;;J ,:{ I / ?? C' () 1'1 . J !,~; I /1 /.--- h -^~< . f...."L.'-' --~j--.-7_...,..., ".~--. 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' /<...-Af~.n1./yY1..Ad.J!.-c.:-.cJ /6. t~~ ,f!-~~ ./ /, , v' "..:;G---n'~....J ,;~-t ....e.-r~-e>'L~'?r L.--J'" , ./ ............ . '. p . 'R.d ~~--</'t...€,'~ . , .1-;~ ./ t1 t~~; J~~AA~;Le~j . . . ~ ".Y-' ! t ;,; .-, --"-'~~-f' '!i I' ...-..-_.........-+-,_.....-.,~- -~li-,_"_~__ on Li 1;; ,; . . . ,. ": : ; ; ~ t ~ I ; :1 ; ~1 ;- ': ~ i i;ff iH! :il-t p ~ _I ~! f ! H I;:, !' :, ~ ~j~ :i_:j ill i.iJ~ jn! ~n b 1 f ~H n1~ lil) iJ i ~ :j-ii . .!d .111 ( "IT 11 <,., div ; d I {jl S-~e-7f .fI2 f:i/r14 / ~ 5~z.. 4 rf~/~V39-{,/b/. . . . November 16, 2004 Jay Kimble, Mayor City of Stillwater 216 N. 4th St. Stillwater, Minnesota 55082 Dear Mr. Kimble, My attached letter to the Editor of 09-23-04 refers. You may have questions concerning the hazards that utility poles pose to the motoring public. Back up information for this letter to the Editor was given to your electric power provider in my letter of 05-27-99 to James J. Howard who was then the Chmn., Pres. & C.E.O. Northern States Power Co. /~-4 Ken Sharp 9342 Oak Run Circle Indianapolis, Indiana 46260 September 23, 2004 . Editor The Stillwater Sun-Gazette 1931 Curve Crest Blvd. Stillwater, Minnesota 55082 Dear Sir, Recently published about January 17, 1999 in presumably many news- papers was an article by Paul Dean of the Los Angeles Times entitled "Crash course for adults accelerates safety on the roads." When you read this article it is hard not to agree with all of its ideas, but you also realize that only a very small percentage of the driving public will actually take such a course. Furthermore, you realize that if, by some magic, everyone would become a good driver; there would still be driving errors (resulting in accidents) because of many factors. So we first have to admit there will always be accidents. The problem is minimizing the fatalities and decreasing the severity of injuries resulting from accidents. Let me focus on a small segment of particu- lar kinds of accidents and show you how hard it is to correct the basic cause. For instance, statistics compiled by the National High- . way Traffic Safety Administration indicate that in 2002 there were 1,997 fatalities, 61,000 injuries, and 132,000 property damage only accidents in the United States resulting from vehicles hitting utility poles. Overhead electric lines and roadways do not interface well because since day 1 we have been leaving the road for one reason or another and hitting power poles. I say power poles here and not telephone poles because power poles are, for a number of reasons, the biggest and the sturdiest. And a collision with a stout wood pole is a terri- ble thing. True enough, you can hold your course and strike the stout wood pole head-on. Thus you rely on the mass of the engine to break the pole. But I venture to say you may live out your life as a vege- table. On the other hand, your basic instinct tells you to turn the car and you do this. But I venture to say the laws of physics will probably win and will put you in a sideways slide straight into the pole. When this happens the stout wood pOle can nearly cut the car in half and you have a very excellent chance of dying in about 20 milliseconds. This is about the time it takes for the stout wood pole to deform the car door and everything in its path to about the center . of the car. . . . -2- You may want to ask why speeding vehicles that leave roadways hit poles that are 200 to 250 ft apart. The answer has been documented mathematically since about 1968 when Paul C. Skeels, Engineer-in- Charge of Safety Test Engineering at the General Motors Proving Ground, presented a paper dated Feb. 13, 1968 entitled "The Role Of The High- way In A Safe transportation System" at the 65th Annual Convention of the American Road Builders Association. The miracle is when you miss them. Stout wood poles are everywhere and this is a very serious game we play on our roadways. Unlike a basketball game, I suggest you cannot take a charge and continue the game. Having made the indictment, we now propose the solution. Either put the stout wood poles back from the roadway out of harms way or put the electric lines underground. Electric street light poles that re- main would have to be breakaway' poles or equivalent. So here is what you can do. Ask your electric provider if this (the foregoing paragraph) can be done (not all at once but over a number of years). You may just find out how hard it is to correct the basic cause. The question is: Who should pay for these fatalities, injuries, and property damage only accidents resulting from vehicle collisions with stout wood power poles. Ken Sharp 9342 Oak Run Circle Indianapolis, Indiana 46260 . November 18, 2004 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Doriott, Supervisors Sheila-Marie Untiedt, David Johnson, Duane Laabs and Treasurer Gloria Sell. 1. AGENDA - M/S/P Johnson/Untiedt moved to adopt the agenda as amended. (3 ayes) 2. MINUTES - M/S/P Untiedt/Johnson moved to approve the 11/4/04 Canvas of Election as written. (3 ayes) ( M/S/P Johnson/Untiedt moved to approve the 10/28/04 Stillwater town board meeting minutes as written. (3 ayes) 3. JOHN BOWER RECOGNITION - Chair Doriott presented an award certificate from the supervisors to John Bower for his superb work saving delicate township wetlands from development. . Mr. Bower expressed appreciation to the board members for their support to him during the process of taking the wetlands off the market. Duane Laabs arrived at 7: 10 p.m. ... 4. TREASURE~- a. Reported that township fees for building inspection are under scrutiny and that the treasurer feels we are in compliance ,with the state law. b. Claims were reviewed and checks #16988 through #17032 were approved for p~yment.. 5. TOWNHALL ACOUSTICS AND LIGHTING ,- Residents brought up the situation of not being able to hear well in the town hall and that the lighting could be better. The clerk will look into these issues for discussion at future meetings. 6. HAINES TREE CUTTING CONTRACT - Bonnie Haines was present to sign a contract to cut dead trees in the township. A copy of the insurance certificate was presented. 7. ATV ORDINANCE - A recommendation from the planning commission is that a decibel reader with calibrating equipment be purchased for not more than $1,000.00. . Also that no new ordinance is necessary. Stillwater Town Board Meeting - 11/18/04 Page Two . Deputy Angela Hansen from the Sheriffs department was present to offer that the information that the Sheriff's department now has two decibel readers and would be willing to help out when needed. It was suggested that this might be a good alternative to buying one for the township. 8. SWIMMING POOL ORDINANCE (#51 t - The planning commission recommended that items in the planner's memo dated 10/6/04 revised 11/4/04 be included in a new ordinance. No action taken by the board members. 9., COUNTY SLJJ~VEYORSSURVEY. - The survey will J>e fQ[Yigrd~dto th~.p{~nJl~r for_hL~__, -- input: ancrret'i.i"h,'to rne c6unty:--~ "--'-'-- ---- --- ---~~ ._. -- 10. ELECTION JUDGES THANK YOU, - Board members signed letters of appreciation for the great job done by th~ election judges this election season. 11. RICHTMAN RECYCLING CONTRACTS - The clerk reported that both the recycling contracts for the township and county are finalized for 2004-2005. . Additionally, the township will sign up with Maroneys to pick up recyclables at the town hall weekly. ($4.50 a month starting December 10th.) 12. COMMITTEE POSITION RENEWALS - The four people whose terms are up on the park and planning commission will be asked whether they would like another term. 13. NEW PLANNING COMMISSION MEMBER - Merilyn Cummings submitted an application for the planning commission. She was interviewed and accepted this evening. . .. . . - -MfSfr<'Jo-h-f'1~v;fflaabs~; ,'lluveJ 1I1oLMt::t ily II Cull III dlly~I.Jt::Lt..mle-a plallnlllg cornmlssion- member starting January 1, 2005. (4 ayes) 14. NAME PLATES - The clerk is to order name plates for the planning commission and park members, 15. MARINE WMO - David Johnson spoke about how much this group has accomplished for a relatively reasonable amount of money, He is concerned about the future of the g ro up. 16. DUANE LAABS SEND OFF - At the next town board meeting in December a thank you gathering will be held at 8 o'clock during the meeting. All personnel and committee members are welcome to stop by. . Stillwater Town Board Meeting - 11/18/04 17. ADJOURNMENT - Meeting adjourned at 8:20 p.m. Page Three . Clerk Chairperson Approved . . . . . r';"" water ~ ~,:::;--- -::.: ~ THE BIRTHPlACE OF MINNESOTA i) Downtown Parking Commission FridaJ'J- December 10, 2004 8:30 a.m. 3rd Street Expresso (Mike's Place) 150 South Main Street Agenda Items -Short and long term possible future downtown parking improvements -Downtown Construction Project Management Other Items Please bring your packet from your last meeting. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 Memo To: From: Date: Subject: Downtown Parking Commission Steve Russell, Community Development Director November 15, 2004 Possible Downtown Parking Projects 1. Parking lot surface -North of Mulberry 80-100 spaces, $150,000 2. Parking Structures -Mulberry and Second -Commercial and Second -Olive and Second 200-300 spaces, $1.5 million 300-400 spaces, $3-4 million 300-400 spaces, $3-4 million Future Planning Possible loss of parking for flood protection project or Downtown Plan implementation (Lowell Park Expansion). . . . Diane Ward .From: ent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Wednesday, November 24,200410:40 AM Pat Raddatz Washington County Board Agenda - 12/2/04 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda ***PLEASE NOTE CHANGE IN DATE AND TIME*** December 2, 2004 * 5:30 p.m. 1. 5:30 - Roll Call Pledge of Allegiance 2. 5:30 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it ...recomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue ~hat is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 5:40 - Consent Calendar 4. 5:40 - General Administration * Jim Schug, County Administrator 5. 5:50 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence 7. 6:10 * Adjourn 7:00 - Truth-in-Taxation Hearing ************************************************************************ Meeting Notices Reminder: No Board Meeting on November 30, 3004 * 5th Tuesday or December 7, 2004 * AMC Conference December 1 - Metro Transitways Development Board ~:30 a.m., 125 Charles Avenue * St. Paul December 1 - Metropolitan 911 Board 1:00 p.m., 2099 University Avenue West * St. Paul 1 December 2 - Metro Energy Task Force 1:00 p.m., 2099 University Avenue West * St. Paul December 2 - Finance Committee Meeting 4:00 p.m., Washington County Government Center . December 8 * MELSA 12:00 p.m., 1619 Dayton Avenue * St. Paul December 8 * MICA 2:00 p.m., 161 St. Anthony Avenue * St. Paul December 9 - Community Services Advisory 8:00 a.m., Lake Elmo Inn * Lake Elmo December 14 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center December 14 - Planning Advisory Commission 7:00 p.m., Washington County Government Center December 15 - Plat Commission 8:30 a.m., Washington County Government Center December 15 - Mosquito Control Commission 8:00 a.m., 2099 University Avenue West * St. Paul December 15 - Regional Solid Waste Coord. Board 10:30 a.m., 2099 University Avenue West * St. Paul December 15 - Metro Transportation Advisory Board 2:00 p.m., 230 East 5th St. Mears Park Centre * St. Paul December 16 - Community Corrections Advisory 7:30 a.m., Lake Elmo Inn * Lake Elmo . December 16 - Internal Audit Advisory Commission 10:00 a.m., Washington County Government Center December 16 - Parks and Open Space Commission 6:30 p.m., St. Croix Bluffs Regional Park Conf. Cottage ************************************************************************ Washington County Board of Commissioners Consent Calendar * December 2, 2004 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the November 9 and 16, 2004 Board Meeting minutes. B. Approval to appoint Greg Orth, Woodbury, to the Community Corrections Advisory Committee to a first term beginning January I, 2005 to December 31, 2006. C. Approval to appoint Jack Stoehr, Rehabilitation Representative, to the Workforce Investment Board to a first term expiring June 30, 2006. Public Health and Environment . D. Approval for the County Board Chair and the County Administrator to execute, on behalf of Washington County, the Interagency Agreement for the Washington County Children and Families Council. 2 Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn,us] Thursday, November 18, 2004 11 :32 AM Pat Raddatz Wash~ngton County Board Agenda - 11/23/04 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda November 23, 2004 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. . 3. 9:10 - Consent Calendar 4. 9:10 - Transportation and Physical Development * A. Transfer of County Road 58 to May Township * Don Theisen, County Engineer B. Environmental Assessment for CSAH 14/8 Reconstruction * Sandy Cullen, Trans. Mgr. 5. 9:25 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director Resolutions Related to Property in Lake Elmo and Oakdale 6. 9:45 - Public Health and Environment * Judy Hunter, Senior Program Manager 2004-2025 Regional/Washington County Waste Management Master Plan 7. 9:55 - General Administration * Jim Schug, County Administrator 8. 10:05 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. Board Correspondence . 10. 10:25 - Adjourn 11. 10:30 to 11:00 - Board Workshop with Transportation and Physical Development 1 · Discuss Project Management for Construction of the South Service Center and North Service Center/Library/Transit 12enter **********************~************************************************* 411reeting Notices Reminder: No Board Meeting on November 30, 3,004 * 5th Tuesday or! December 7,2004 *' AMC Conference November 22 - Mosquito Control Executive Commission 9:00 a.m., 2099 university Avenue West * St. Paul November 22 - Library Board 6:30 a.m., 8595 Central Park * Woodbury November 23 - Personnel Committee 11:15 a.m., Washington County Government Center December 1 - Metro Transitways Development Board 8:30 a.m., 125 Charles Avenue * St. Paul December 1 - Plat Commission 8:30 a.m., Washington County Government Center December 2 - Metro Energy Task Force 1:00 p.m., 2099 University Avenue West * St. Paul December 2 - Truth-in-Taxation Public Meeting 7:00 p.m., Washington County Government Center ***********************************************~***************~***'*~** Washington County Board of Commissioners Consent Calendar * November 23, 2004 .onsent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. commissioners may elect to, pull a Consent Calendar item{s) for discussion and/or separate action. ,j' The following items are presented for Board approval/adoption: Assessment, Taxpayer Services and Elections A. Approval of resolution, application for cancellation of forfeiture ,of property PIN 31.029.21.11.0009 and to recommend its acceptance by the Department qf Revenue. B. Approval of resolution, conveyance of tax forfeited land to the City of Stillwater for an authorized public use. Community Services C. Approval of the Communi,ty Development Block Grant subgrantee agreement with the City of Cottage Grove for the Highway 61 Corridor project. Public Health and Environment D. Approval of agreement with Heritage Environmental Services for household hazardous waste services 'and authorize execution by Board Chair and,Administrator. Sheriff's Office E. Approval of snowmobile safety enforcement grant agreement. ~ransportation and Physical Development F.Approval of resolution, bid award for supply and installation of replacement air , conditioning system in the Information Technology Computer room to Northland Mechanical in the amount of $103,500 conditioned upon the execution of a contract as require'd bylaw. 2 G. Approval to set a public hearing for December 14, 2004, 9:00 a.m. to consider an amendment to the Washington County Development Code regarding the ownership and management of open space in open space design subdivisions. H. Approval and execution of Amendment No. 2 to building custodial and snow removal contract with Linn Building Maintenance for 2005. I. Approval of resolution withdrawing the January 6, 2004 petition for the repair and maintenance of and conveyance of fee ownership of Forest Lake Outlet Structure. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us 3 . . .