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Home My WebLink About2003-01-21 CC Packet . CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-02 Council Chambers, 216 North Fourth Street January 21, 2003 i=<e-v \s~ fk1eJ~ REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of January 7,2003 regular minutes PETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Request from ABC to place banner on building. OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. City Administrator CONSENT AGENDA* 1. Resolution 2003-19, directing payment of bills 2. Approval of Annual Bocce Ball Tournament on Saturday, February 8 - Brines 3. Approval of recommendation by HPC for Stillwater National Register Identification and Evaluation . Study 4. Approval to attend National Institute on Park and Ground Management Conference 5. Resolution 2003-120, accepting quote and awarding contract for cleaning services for Public Works facility 6. Approval of installation of banner - Washington County Historical Courthouse's Stillwater Bridal Affair- February 7 - 24, 2003 7. Approval to attend annual American Planner's Association Conference PUBLIC HEARINGS UNFINISHED BUSINESS 1. Appointments to Human Rights Commission 2. Possible second reading of Ordinance No. 932, an Ordinance Amending Stillwater City Code Chapter 30.01 by amending fees. NEW BUSINESS 1. Possible first reading of Ordinance No. 933, an Ordinance Amending Stillwater City Code Chapter 30.01, Subd. 8 Solid Waste Removal 2. Possible appointment to Downtown Parking Commission (Resolution) 3. Possible vacation of utility easements for Parkwood Villas (Resolution) 4. Possible approval of preapplication request for TIF assistance for Territorial Prison site 5. Possible approval of preapplication for TIF assistance for Lofts project - 501 Main Street 6. Possible approval of part-time firefighter pay raises .ETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS 1. Trunk Highway 36 Partnership Study Policy Advisory Committee COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . . 2 ./ 'aEGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-02 Council Chambers, 216 North Fourth Street January 21, 2003 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of January 7,2003 regular minutes (available Monday) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Request from UBC to place banner on building OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 5. 6. 7. City Attorney 8. City Administrator CONSENT AGENDA* 1. Resolution 2003-19, directing payment of bills 2. Approval of Annual Bocce Ball Tournament \ 3. Approval of recommendation by HPC for S . Study 4. Approval to attend National Institute 0 5. Resolution 2003-120, accepting quotes facility 6. Approval of installation of banner February 7 - 24, 2003 7. Approval to attend annual Ameri ebruary 8 - Brines ational Register Identification and Evaluation ound Management Conference ing contract for cleaning services for Public Works o County Historical Courthouse's Stillwater Bridal Affair - r's Association Conference PUBLIC HEARINGS UNFINISHED BUSINESS 1. Appointments to Human Rights ommlsslon 2. Possible second reading of Ordinance No. 932, An Ordinance Amending Stillwater City Code Chapter 30.01 by amending fees NEW BUSINESS 1. Possible first reading of Ordinance No. 933, An Ordinance Amending Stillwater City Code Chapter 30.01, Subd. 8 Solid Waste Removal (available Tuesday) 2. Possible appointment to Downtown Parking Commission (Resolution) 3. Possible vacation of utility easements for Parkwood Villas (Resolution) 4. Possible approval of preapplication request for TIF assistance for Territorial Prison site 5. Possible approval of preapplication for TIF assistance for Lofts project - 501 Main Street 6. Possible approval of part-time firefighter pay raises .ETITIONS,INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) .OMMUNICATIONS/REQUESTS 1. Trunk Highway 36 Partnership Study Policy Advisory Committee COUNCIL REQUEST ITEMS STAFF REPORTS (continued) * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ~ ADJOURNMENT I , 2 .. \ , t.I .. ~f ~BC ) A~~~~dabl!,~~~!~€! gr:~~~e.r Division of Consolidated Lumber Company . Stillwater, Minnesota 55082 . 651-439-3138 Visit our new site at www.abc-c1c.com . U".llp~.'.arrot\.l.-.,::~t:~or .~_. .E::~ 1/9/03 Mayor Jay Kimble 214 N Fourth Street Stillwater, MN 55082 RE: Variance for displaying 1 OO-year banner Dear Mr. Mayor: Arrow Building Center is proud to be celebrating our IOO-year annivers:u"'j in 2003. We have served eastern Minnesota and western Wisconsin for the last century and are especially proud of our beginnings in of Stillwater, MN in 1903. As a part of our yearlong celebration we have designed a banner that will proudly announce our 100 years of business. This banner would be securely attached to the west side of our office on the fa~ade (see attached computer placed proposal) and pwperly maintain throughout the year. We have already requested permission from the Community Development Director; Mr. Russell and he has informed us that 30 days was all that could be permitted without your approval. We would greatly appreciate your consideration that would allow us to display this banner for the entire year of2003. Arrow Building Center is proud of its contribution for the last century in helping this COITnTIunity grow and look fOr'.vard to continuing success in the future. Your approval of our request would be greatly appreciated. If you have any questions please call me at 651-439-3518. Craig "B ' eters Arrow Building Center, Stillwater MN Manager . Serving Wisconsin Indianhead Region, St. Croix and Mississippi River Valley since 1903. , .. ..'-- .~~ .i' >, " ~ '. ~ \ , LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003-19 Ace Hardware Amdahl, Chris American Public Works Assoc. Appletree Institute Architecture Aspen Publishers AT&T Ballis, John Barrett M Stack Surveyor Board of Water Commissioners Bonestroo,Rosene,Anderlik & Assoc, Capital City Regional Fire Fighters Assoc. Cardinal Tracking, Inc,' Catco Century Power Equipment CDW - G Citi Cargo & Storage Clarey's Safety Equipment Coca Cola Cub Cy's Dalco Dell Division of Emergency Management Doubletree Park Place Hotel Eichten's Repair Express Photo First Line Galles Corporation G & K Services Gopher State One - Call Grainger Grand Prix Vending Greeder Electric H & L Mesabi Hodges Badge Co. Imagineering Insight International Assoc. Property & Evidence International Conf. Building Officials Knauss, Chantell Lind, Gladys Long Lake Villas Limited Partnership Magnuson Law Firm Mainstream Development Partnership Maple Island Hardware Menards Met Life Dental Hardware Ladder Truck Keys Membership February Insurance Retiree Subscription Miller Govt GAAP Pract. MN Law 2003 Telephone Background Checksq Surveyed Storm Sewer Easements Water Bills TIF Study, Credit 2003 Dues Communication Cable Couplers Equipment Repair Supplies Printers, Olympus Comedia January Rental Kussmaul Auto - Eject Concession Supplies Concession Supplies Uniforms TNT Burnisher Computers Gov. Emergency Mgmt Conference Hotel Dave Junker Conference Repair Heater Dome, Zamboni Processing Concession Supplies Cleaning Equipment Uniforms, Rugs, Towels Billable Tickets Anchor, Hose Reels Concession Supplies Radio Telemetry System for Lifts, Repairs Cutting Edge for Loader Skating Badges Consulting Maintenance Support, URL ,Anti Spam 2003 Dues 2003 Dues Reimburse Dues,Mileage, Supplies Land Purchase 2nd Half 2002 TIF #1 Professional Services 2nd Haif 2002 TiF #1 Hardware Hardware Insurance 31896 6900 14375 26,39987 59.00 194.66 85.83 1,500.00 20000 16160 2,309,50 50,00 33,82 216.11 32.49 2,691,52 95.85 160.00 912.05 11,98 84.45 2,151.30 5,755.41 150,00 73.49 359.60 19.23 904.94 2,609.91 2,873.07 41.85 1,582,32 126,00 45,396.00 201,55 1,196,00 1,531.40 2,980,00 40,00 195.00 38,16 927.00 5,256.13 5,686,58 20,460.06 411.35 687.62 149,59 EXHIBIT" A" TO RESOLUTION #2003-19 Metropolitan Council Environmental Service MN Dept of Natural Resources MN Dept of Natural Resources Water Mn Dept. of Public Safety Mn Dept. of Public Safety MN Housing Partnership MN Occupational Health MN Sex Crimes Investigation Assoc, MN State Treasurer Municipal Emergency Services National Trust for Historic Preservation Nestle Ice Cream New Horizons New Urban News Northern Tool & Equipment Office Depot Olson, Ken Outfitters Parts Associates PC Magazine PC Pit Stop Pods Quill Reliable Office Supplies Russell, Steve St. Croix Preservation, Inc. SALA Sandcreek Group Ltd, Softchoice Space Mobile & Modular Structures S & T Office Products State of MN BCA Stillwater Ford Stillwater Gazette Stillwater Lions Stork Sun Publications Superior Crane Sysco Tom Griffith Sod Treadway Graphics Uniforms Unlimited US Bank Viking Office Supplies Ward, Diane Washington County Chiefs of Police Assoc, Washington County Historical Society Washington Cty Sheriffs Office Waste Management Xcel Energy Zee Medical Service February Wastewater Service Delivery Charge Boat State Stream Protection & lmprov Pmt. Ladder Truck Title and Fire Plates Emergency Mgt Conference CDBG Conference Drug Testing 2003 Membership 4th Qtr State Surcharge Bunker Gear 2003 Membership Concession Supplies Computer Training Certificates Subscription Marker Kits Office Supplies Reimburse Vacuum Breaker Rebuild Kits Fleming FD 4 Ice Skate Sharpener Parts for Public Works Facility Subscription MOdem,Cable Tire Repair Nokia Office Supplies Reimburse for Film Processing 2nd Half 2002 TIF # 1 Public Works Facility Employee Assistance 2003 Contract Backup Exec,Exchange Serv Maint Agree January Rental Office Supplies 4th Qtr CJDN Terminal Access Charge Vehicle Maintenance Publications Qtr,Dues, L Hansen, K Kallestad 2003 Streets, North Hill News Letter Public Works Facility Concession Supplies Seeding City Parks DARE Supplies Uniforms Custody Charges Office Supplies Reimburse Gambling List Premises Permi 2003 Dues Reprints 4th Qtr MDT'S 4th Quarter Recycling Group 5 Streetlight Cty 12 & Rutherford Medical Supplies ~ "l, 93,513.33 1 ,000.00 55,00000 22.50 150.00 10.00 190.00 50.00 31,66944 2,966.96 20.00 236,16 3,790.00 69.00 276.76 186 34 21.76 700.00 285.30 25.00 126.14 17.00 38.28 174,78 14,11 2,025.07 669,18 1,980.00 865,87 135.00 48,09 270,00 616,08 24,18 156.00 3,18075 850,60 35,000.00 559,56 16,500,00 34,08 20.52 16.00 688,64 25,00 100.00 230.00 3,420,00 12,690.00 3,885.00 196.33 ill I , .' , \ , EXHIBIT" A" TO RESOLUTION #2003-19 ADDENDUM TO BILLS 411 Biz Online Chris Wagner Otis Elevator Qwest Stillwater Artguild Gallery Wa County Historical Society Xcel Yocum Oil Company Adopted by the City Council this 21st Day of January, 2003 Web Directory Listing MIS Cable Repiar Maintenance Agreement 2003 Telephone 13 Framed Photos 10 Reprint Photos Electricity, Gas Heating Oil 379.95 39.00 3,320,66 3,657.95 2,576.24 230.00 13,985.76 225.81 Total 436,688.18 .l LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003-19 . Ace Hardware Amdahl, Chris American Public Works Assoc, Appietree institute Architecture Aspen Publishers AT&T Ballis, John Barrett M Stack Surveyor Board of Water Commissioners Bonestroo,Rosene,Anderlik & Assoc. Capital City Regional Fire Fighters Assoc, Cardinal Tracking, Inc,' Catco Century Power Equipment CDW - G Citi Cargo & Storage Clarey's Safety Equipment Coca Cola Cub Cy's Dalco Dell Division of Emergency Management Doubletree Park Place Hotel Eichten's Repair Express Photo First Line Galles Corporation G & K Services Gopher State One - Call Grainger Grand Prix Vending Greeder Electric H & L Mesabi Hodges Badge Co, lmagineering Insight International Assoc. Property & Evidence International Cont. Building Officials Knauss, Chantell Lind, Gladys Long Lake Villas Limited Partnership Magnuson Law Firm Mainstream Development Partnership Maple Island Hardware Menards Met Life Dental . . Hardware Ladder Truck Keys Membership February Insurance Retiree Subscription Miller Govt GAAP Pract. MN Law 2003 Telephone Background Checksq Surveyed Storm Sewer Easements Water Bills TIF Study, Credit 2003 Dues Communication Cable Couplers Equipment Repair Supplies Printers, Olympus Co media January Rental Kussmaul Auto - Eject Concession Supplies Concession Supplies Uniforms TNT Burnisher Computers Gov. Emergency Mgmt Conference Hotel Dave Junker Conference Repair Heater Dome, Zamboni Processing Concession Supplies Cleaning Equipment Uniforms, Rugs, Towels Billable Tickets Anchor, Hose Reels Concession Supplies Radio Telemetry System for Lifts, Repairs Cutting Edge for Loader Skating Badges Consulting Maintenance Support, URL ,Anti Spam 2003 Dues 2003 Dues Reimburse Dues,Mileage, Supplies Land Purchase 2nd Half 2002 TIF #1 Professional Services 2nd Half 2002 TiF #1 Hardware Hardware Insurance 318,96 69,00 143,75 26,399,87 59,00 194.66 85.83 1,500,00 200,00 161,60 2,309,50 50.00 33,82 216.11 32.49 2,691,52 95,85 160,00 912.05 11,98 84.45 2,151.30 5,755.41 150,00 73.49 359.60 19.23 904,94 2,609,91 2,873,07 41.85 1,582.32 126.00 45,396.00 201,55 1,196,00 1,531.40 2,980.00 40,00 195.00 38,16 927.00 5,256,13 5,686.58 20,460.06 411,35 687.62 149,59 EXHIBIT" A" TO RESOLUTION #2003-19 Metropolitan Council Environmental Service MN Dept of Natural Resources MN Dept of Natural Resources Water Mn Dept. of Public Safety Mn Dept. of Public Safety MN Housing Partnership MN Occupational Health MN Sex Crimes Investigation Assoc. MN State Treasurer Municipal Emergency Services National Trust for Historic Preservation Nestle Ice Cream New Horizons New Urban News Northern Tool & Equipment Office Depot Olson, Ken Outfitters Parts Associates PC Magazine PC Pit Stop Pods Quill Reliable Office Supplies Russell, Steve S1. Croix Preservation, Inc, SALA Sandcreek Group Ltd, Softchoice Space Mobile & Modular Structures S & T Office Products State of MN BCA Stillwater Ford Stillwater Gazette Stillwater Lions Stork Sun Publications Superior Crane Sysco Tom Griffith Sod Treadway Graphics Uniforms Unlimited US Bank Viking Office Supplies Ward, Diane Washington County Chiefs of Poiice Assoc. Washington County Historical Society Washington Cty Sheriffs Office Waste Management Xcel Energy Zee Medical Service February Wastewater Service Delivery Charge Boat State Stream Protection & Improv Pm1. Ladder Truck Title and Fire Plates Emergency Mgt Conference CDBG Conference Drug Testing 2003 Membership 4th Qtr State Surcharge Bunker Gear 2003 Membership Concession Supplies Computer Training Certificates Subscription Marker Kits Office Supplies Reimburse Vacuum Breaker Rebuild Kits Fleming FD 4 Ice Skate Sharpener Parts for Public Works Facility Subscription Modem,Cable Tire Repair Nokia Office Supplies Reimburse for Film Processing 2nd Half 2002 TIF # 1 Public Works Facility Employee Assistance 2003 Contract Backup Exec,Exchange Serv Maint Agree January Rental Office Supplies 4th Qtr CJDN Terminal Access Charge Vehicle Maintenance Publications Qtr,Dues, L Hansen, K Kallestad 2003 Streets, North Hill News Letter Public Works Facility Concession Supplies Seeding City Parks DARE Supplies Uniforms Custody Charges Office Supplies Reimburse Gambling List Premises Permi 2003 Dues Reprints 4th Qtr MDT'S 4th Quarter Recycling Group 5 Streetlight Cty 12 & Rutherford Medical Supplies j, 93,513.33 1,000.00 55,000.00 22.50 150,00 10,00 190,00 50,00 31,669.44 2,966.96 20,00 236.16 3,790,00 69,00 276.76 186.34 21,76 700,00 285,30 25,00 126,14 17,00 38.28 174,78 14,11 2,025,07 730,86 1,980.00 865.87 135,00 48.09 270,00 616,08 24,18 156.00 3,180.75 850.60 35,000,00 559,56 16,500,00 34.08 20.52 16.00 688.64 25,00 100,00 230,00 3,420,00 12,690.00 3,885,00 196.33 . . . . City of Stillwater 1/14/03 From Brine's Bar & Restaurant 219 So. Main S1. This letter is to request pClluission from the city of Stillwater for Brine's upcoming Bocce Ball Tournament. The date is set for Sat. Feb. 8th. from 11 :OOa.m.-l 0:00p.m. We will be using parking spaces on the west side of Water 81. from Chestnut St. to just south of Outfitters. We will contact affected business to see if there are any conflicts. A port-a-pot will be on sight and all clean up will be done on Sun. Feb. 10th. If there are any question please call Gerry Brine at 439-7556. I would like to thank the city of Stillwater for past and future co-operation on this event. Thank you, Gerry Brine . . . MEMORANDUM To: Mayor and Council From: Heritage Preservation Commission Date: January 14,2003 Subject: Stillwater National Register Identification and Evaluation Study. In 1993 the Heritage Preservation Commission directed Robert Vogel, historian, to prepare a study that initiated a comprehensive historic preservation planning process for the City of Stillwater. Vogel's historic context document was compiled in accordance with the Secretary of the Interior's Standards for preservation planning which call. for the establishment of historic contexts and the use of these contexts to develop goals and ultimately register those that quantify on national or local historic register. The context study was divided ipto 16 Stillwater neighborhoods, each to be surveyed at a separate time. . The City has received nine grants from the Minnesota State Historical Society (Certified Local Government'Grants -cLG) $4,000 to $5,000, with matching and, in-kind funding from the City. The neighborhoods that have had the architectural surveys completed to date are: 1. North Hill Original Town (7/31/95) 2. South Hill Original Town (7/31/96) 3. Greeley Addition (7/31/97) 4. Dutchtown District (7/31/98) 5. Holcombe District (7/31/99) 6. Hersey Staples & Co.(7/31/00) 7. Carli & Schulenburg's Addition (7/31/01) 8. Churchill, Nelson & Slaughter-West Half (7/31/02) 9. Churchill, Nelson & Slaughter-East Half (to be completed 7/31/03) The Heritage Preservation Commission is requesting Council to recommend the next study be pursued. The next architectural study would be the Staples & May's Addition (attached). There are approximately 120 structures within this Addition. . 96 -.. ''--........... (;'>~'."/ /' l~"" ~ RO, . ":~'~':~~'\' .,:. ~ ;;\~:'" N. &4 +--.; - 15 I:'nginl!ering f)eparlfl/elll o~ . . "" "Z.~ August ZOOI ,~ d~, \., N . o o Z5 Miles zll I ~~ I '" UF ~~T. N. ~~...I ST " T. N, ~l ~ ",' . ~ ~ Q. " (,:1 Mop By: Ryan srr:.:e-- 36 g i :I '------':: ~ ()z OAEN ~ OCiffi 00 ~ '~ Sl UPPER 15 24 ~ " ............ ~T 4 TI: I.lIAlV ~.. ....... ",1 "ll" STAFF REQUEST ITEM . Department: Parks Date: 1-15-03 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to attend the National Institute on Park and Ground Management Conference in Reno, NV on February 9-12, 2003. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The cost is airfare, hotel and $250 for the conference. Approximate total cost would be $1000. This is budgeted for 2003. . ADDITIONAL INFORMATION ATTACHED Yes No -/ ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: ~_ ---:/ ~ ? -"" ..... Date: /-/r- t.?3 . MEMORANDUM . TO: Mayor and City Council FROM: Tim Thomsen 7/ ParksIPublic Works Superintendent DATE: January 15, 2003 RE: Public Works Facility Cleaning Services DISCUSSION: The City received two quotes for cleaning services for the Public Works Facility. The lowest quote for providing weekly cleaning services was submitted by Jani-King of Minnesota, Inc, for $280/month. (see attached resolution). This service is budgeted for 2003. RECOMMENDATION . I recommend that the City accept the quotes submitted and award the contract to Jani-King of Minnesota, Inc. ' ACTION REOUIRED:. If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2003- ACCEPTING QUOTES AND"A WARDING COl'nKACT FOR CLEANING SERVICES FORIHE PUBLIC WORKS FACILITY. . / ACCEPTING QUOTES AND AWARDING CONTRACT FOR CLEANING SERVICES FOR Tlll., PUBLIC WORKS FACILITY WHEREAS, pursuant to requesting quotes for the cleaning services for the Public Works Facility, Quotes were received and tabulated accordin2' to law. and the followiTl2 Quotes were: _.~ -..-. . . .. ... - .,. ... ... --... .... . . - fo,..J -... 1. - .... -. . . -. -....... A .. CONTRACTOR OUOTE AMOUNT Jani-King of Minnesota, Inc., Minneapolis, Minnesota $280/month Maids of St. Croix, Stillwater, Minnesota $380/month and WHEREAS, it appears that Jani-King of Minnesota, Inc. of Minneapolis, Minnesota is the lowest responsible quote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Jam-King of Minnesota, Inc. of Minneapolis, Minnesota in the name of the City of Stillwater for the cleaning services ofthe Public Works Facility therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 15th day of January 2003. Jay L. Kimble, Mayor ATTEST: . . DianeF. Ward, City Clerk '. . . i I .i j I j .' ~ iY t ran, 0 c~~ 0fl/&l{{J/ ~--'''ServkesC!!/ United Slales Albuquerque Atlanta. Austin Baltimore . Baton Rouge . Birmingham Boston. Buffalo Charleston. Charlotte Chicago . Cincinnati Oeveland . Colton Re: J ani-King of Minnesota, Inc. Columbia. Columbus Dallas. Dayton Denver. Detroit fort Worth. Greensboro D N. k Greenville/Spartanburg ear IC, . Hampton Roads Hartford . Hawaii Houston. Huntsville Indianapolis. Jackson Jacksonville. Kansas City Knoxville. Las Vegas Los Angeles. Louisville Madison Memphis. Miarrii Milwaukee. Minneapolis Mobile. Nashville New Jersey. New Orleans The total monthly charge represents your only cost, and is inclusive of: New York. Oakland Oklahoma City . Orlando Philadelphia. Phoenix Pittsburgh. Portland · Raleigh/Durham . Rhode Island Richmond. Sacramento . Salt lake City . San Antonio San Diego. San Francisco · s"attle . SE Mississippi Sllouis". Tampa Bay Tucson. Tulsa Washington. D.C. Jani-King of Minnesota.lnc. ' 3033 Excelsior Boulevard Suite 325 Minneapolis, Minnesota S5416 (612) 922.2292 Fax: (612) 922.2240 Argentina Australia , Brazil Canacb France Great Britain Hong Kong Malaysia Mexico New Zealand Singapore South Korea Taiwan Turkey Each Jani-~g r~resentative is fully ~overed by an ~~~~iUl~If~~i~rotects you and your busmess m several ways. This compreh~nslv.. 051CU?Pr0j:1a:~!.ete coverage, including General Liability, Workere~:Cv~. ytioi(DestructiQ~Slionesty, and Disappearance Crime Insurance and Lost'key IriS". ce~,.. ,.' . i--.~ ' .'. . .., ~.... ". "'ld" 7(,,)" '. "Llil.~~~t7 '" ',;:7'f<:';~r~.,. :r,;~, Please contact me at (612) 922-2292 in the ~veht Y9 .~ .. ,. ,_~~e~t.iq~",", ~gm~'ffiis~\; ~J;~'.. proposal or for additional information you d{~m neceS~iW~~esSm~~ prop<?sal<~~.:~:~'i~ '/'\(, "\" :~i:;;;~1 " \~ ~.~. . ---~----............../- \';" . . . J~ Commercial Cleaning servi~ DECEMBER 16, 2002 NICK SHA YES CITY OF STILLWATER PUBLIC WORKS 3325 BOUTWELL ROAD STILLWATER, Iv1N 55082 Thank you for the time and interest you have afforded me concerning the subject of housekeeping for your facility. Jani-King of Minnesota, Inc. appreciates this opportunity. Enclosed is our completed proposal for a professionally operated cleaning program, including the cleaning schedule. AU labor All supervision All equipment for cleaning All payroll, payroll taxes, insurance, etc. Trusting we may be of service, Rafe Ronning Account Executive Jani-King of Minnesota, Inc. /\ .'.,,'-....: /-.--. ~ .....'" ::~T~ ",,:,c'c',JC/ ~l ~:.., ! , '\."" -~J , ~\',,;.<. -..I :"., , ""~~,,~:: '.. -'-'<:~:::.S: ", ,-:..,1- -'''.~~-"'!''''..'.". ' . . . . . . JanLQ CKllLi2Jjff /~...""-~,~ \L,,:r.a:uu . . . HmO prouille euery JJani-iJ(ing 1f1ranc~i5ee 1l1e opportunitu to he succe55ful in a hU5iness of t~eir own." . . . H{UO prouille to our cU5tnmer5 a leuel of 5eruice untqualtll in t~e cleaning inllu5tru... . · · ffmo create a cooperatiue atmo5p~ere in all area5 tltat reflects tlte personalit]! of a successful. uibrant ent~u5ia5tic companu... · . . Hmo beuelop an organi5atinn t~at will encourage all people to prosper anll grow tn t~eir full potential." ~JANI.KING 1987 GENERAL PROCEDURES I. SUPERVISION · JANI-KING will stay in close contact with the management concerning all work performed. · All JANI-KING personnel will be trained and supervised to perform to the best of their ability in order to accomplish the cleaning you deserve. · All personnel will be checked regularly as to performances and ability to maintain JANI-KING standards. II. WAGE SCALE · All personnel will be paid no less than the minimum wage required by Federal Law. · Work hours, workweek, job methods, procedures, pay periods, and pay scale will be thoroughly explained to all personnel. TIU.SECUFaTYPROCEDURESANDINSURANCE · JANI-KING representatives will work closely with management in regard to the use of acceptable personnel. · Before leaving the building, JANI-KING personnel win check to ensure that the building is properly secured. · JANI-KING will provide all nec~ssary~ur~c~andbonds on all JANI-~G.p,~:r:s,~~.~l~ . . ...., - . .- ~ . - -.' .....,----- ...;;..-. ;:;,.-: ";<-.:.;. --":.::.-. . ..... ,--, . -'~-.'.~'. :~..,..-~-;..'""" '.-,..,'f.',"," '0"-#'.. " . . . ,'~M~~~~~:B!Q'~.:J~~~~~. PRODUCER MARSH USA INC 1601 ELM STREET 2100 THANKSGIVING TOWER DALLAS, TEXAS 75201 .~~~~~~-~~-:';,,:,~':;;j::-;'~".~~~~~>::;~:;-~~~'~~~~~:;';~~h~:r"~:,:: ::.::-~~~~~.~~~~=,",~~ , 'rDTlril~^-T:'E,I'!O'r::::;'fN' "5'U" R'^;N '6 E";J-~ CERTIFICATE NUMBE ':7~~"~Ji?"";~~~:",,,~,~,f.W~<;~,,,>.'i'*~-:'~~ :~:, ?3'i4 HOU-000170553_' THIS CERTIFICATE IS ISSUED AS A MATTER Ol"INFORMATlON1'lNLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE POUCy, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES DESCRIBED HEREIN, COMPANIES AFFORDING COVERAGE EMILY GUERRERO 214f755-8536 101026-GAEWO"{)2f03 MINNE . INSURED JANI.KING INTERNATIONAL, INC. JANI-KING LEASING, INC., JANI.KING FRANCHISING, INC" J.d.N!-K!NG, INC. AND ITS SU8S!D!ARlES 16885 DALLAS PARKWAY ADDISON, TX 75001 COMPANY A CONTINENTAL CASUALTY CO 1-"- COMPANY B FEDERAL INSURANCE COMPANY COMPANY l; AMERICAN CAS:-CO. OFREADiNG:PAICNA) COMPANY D COVERAGES""-- ..-~.. " -,-,,,,,,-~,...-..a-~,..;;.,c;.""""""'~'~""".""-"'-~~fl!:'''''~.''_~~~'_''_____'''' '" _,.' . __ . " .' ..'~_ ,. ... _ ~ '...,,,.,. .. -. '_.."_~_," . . -'-.. i-h:":':':~~;.;.,>ltt:-~.:o.--';-,fr~Thi?ce. !!!!~fe:suPft~~~n(f~iep!3ees.a6Y;Pi:evroilsIy~~l!ea 'ce/1jfi9teffQ.tJtli~pjJlj~ Q~riQj:tn_CL~ b~IQ'f(~E ;:--:S":~ THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE PO=I JOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDmON OF ANY CONTRACT OR OTHER OOCUMENT WITH RESPECT TO WHICH THE CERTIFICA Y ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, CONDmONS AND EX IONS OF /\ IES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAlO CLAIMS, V CO TYPE OF INSURANCE POUCY NUMBER POUCY EFFECTIVE POUCY EXPIR ~ LTR DATE IMMlDDIYY) DATE (MMID GENERAl UABIUTY I ~GR TE $ A X COMMERCIAl GENERAl LlABlUTY GL249250877 08/01/02 ~O~TS. C~MPJOP AGG $ ~ I ClAIMS MADE ~ OCCUR I PE~)NA & ADV INJURY $ OWNER"S & CONTRACTOR'S PROT ~ ~CCURRENCE $ ~E DAMAGE (Anyone fire) I $ MED EX? CArry one Person) I $ $ UMITS BUA249250913 COMBINED SINGLE llMIT 2,000,OC 1,000,OC 1,000,OC 1,000,OC 50,OC 5,OC 1,000,00 AUTOMOBILE lIABlUTY A XI ANY AUTO AlL OWNED AUTOS SCHEDULED AUTOS ~ HIRED AUTOS ---i NON-OWNED AUTOS e-~GEUABIUTY ~ AWf AUTO _1_'. , EXCESS UABIUTY ~ B ::8J UMBRc'UAFORM, ~,. ~2, 66 71 _I OTHERTIiAN UMBREl~O~ - WORKERS COMPENSATION~' Of ~ "--,~ EMPLOYERS'UAmUTY ~ C :)49 50 3 ~e::~ 1696612., BODILY INJURY (Per person) $ BODILY INJURY (Per accident) .$ PROPERTY DAMAGE $ I AUTO ONLY. EA ACCIDENT $ I OTHER THAN AUTO ONLY: ~~j~;:;'~~~ I EACH ACCIDENT I $ I AGGREGATE $ EACH OCCURRENCE $ 30,000,001 08/01/03 I AGGREGATE 1$ 30,000,001 I 'WC$l'AT~ I lorj~~ ~YUMITS ER,'. '_"'__ 08/01/03 I EL EACH ACCIDENT 1$ 500,00t I EL DISEASE.POlICY LIMIT 1$ 500,001 I a DISEASE-EACH EMPlOYEE I $ 500.001 08/01/02 08/01/02 01/01/02 01/01/03 LIMIT: $250,000 DESCRIPTION OF OPERATlONSflOCATIONSNEHICLESJSPEClAllTEMS (UMITS MAY BE SUBJECT TO DEOUCTlBLES OR RETENTIONS) RE: JANI-KING OF MINNESOTA, INC.. (MINNEAPOLIS REGION), 3033 EXCELSIOR BLVD., SUITE 325, MINNEAPOLIS. MN 55416. {CEg.TJEICAlEH'OLDER~~'::;:'__- , ~......,,~~~, O'AKCE~~lIO~, '-~ ""'=' ,,' - ~~- 0'. _ _ !J:.l~~~~' ~.. ,~,- . ": . SHOUlD I<Nf OF lHE POUClES OESCRIBEP HEREJN BE CANCEUED BEFORE JllE EXl'lRAllON DATE lHEREOF 1l1E lNSum:R AFFORDING COVERAGE WIll ENDEAVOR TO MAJI. -3.0 DAYS ~.~. ,~; NOl1CE TO n<J CERTlFlCATE HOLDER NAMED HEREIN. BUT FAILURE TO MAIL SUCH NonCE 9iAU. IIotPOSE NO OBUGATlON 01 lIABIlITY OF I<Nf KJNP UPON lHE INSURER AFFORDING COVERAGE. ITS AGENTS OR REPRESENTATIVEs.. ~~.e-~~~ffi~~,%--:'%;-i;~~;;O: ~~~~";'?:'~;"''!o''-'''~~';I~--_~it-._ _. ~".. ...... OM ~'" "~, MARSH USA INC. 4. , ~_ .z"!1 BY: Rex Cook ~~,_ -',,~JdMID!U9ffiF~~~~~2~~~ot'~QIzgpj9~~ JANI-KING@ MAlNTENA-N,CE,A.GREEMENIc..... . This Maintenance Agreement ("Agreement") is made as of the Effective Date below by and between Jani-King of Minnesota, Inc. ("Jam-King") and City of Stillwater Public Works ("Client"). WHEREAS: . Jani-King is the franchisor of commercial cleaning and maintenance businesses; and, . Jani-King is in the business of providing commercial cleaning and maintenance services under the trade name and style of "Jani-King"; and, . Client is desirous of the services of Jani-King for the purpose of keeping its premises properly cleaned as outlined in the Clea~g Schedule; and, . Jani-King agrees to provide such services to Client; THEREFORE, in consideration of the mutual covenants and obligations set out in the Agreement, the parties hereby agree as follows: 1. PERFORMANCE OF SERVICES 1.1. Performance of the services scheduled shall begin the day of ,200_" . 1.2 The services shall be performed at the following location: CITY OF STILL W AIEl{ PUBLIC WORKS 3325 BOUTWELL ROAD STILLWATER, MN 55082 1.3. The prexinses making up the working area under this Agreement will be known further in the Agreement as the "Named Areas", which are further dermed in the Cleaning Schedule. '. - ~ lA. Jam-King agrees to service the Named Areas as scheduled two ( 2) times per:Wtek: b~hv~~tb.~tiIDes of 5:00 pJD.- " 6:00 aom. ' . . . ." .~. . 1.5. Jani-King agrees to furnish all equipment, tools and paraphernalia necessary for the performance of its duties., The duties being to maintain the Named Areas in a neat, clean and orderly condition as outlined in the Cleaning Schedule attached hereto and by specific reference made a part of this Agreement Client warrants that the p.",.uises to be serviced are free of asbestos, hazardous materials and hazardous waste materials. Client hereby agrees to hold Jam-King and its authorized franchise owners bannless from, any arid all liability resulting from any Jani-King personnel or authorized franchise owner or its personnel's exposure to such hazardous or harmful materials. 0 MAINTENANCE AGREEMENT PAGE 1 OF4 INT: !NT: . . . . 2. PAYMENT OF SERVICES 2.1. Client agrees to pay to Jam-King eachmonth the total minimuin;um stated in the Pricing Schedule, on or before the last day of each month in which services are rendered. The Pricing Schedule is attached to this Agreement and made a part hereof for all purposes. Additionally, Client also agrees to pay any sales or use tax levied by a taxing authority on the value of the services provided or supplies purchased. Client agrees that all payments due and owing Jani-King, for any reason, shall be properly credited only when delivered to the following address: Jani-King of Minnesota, Inc. 3033 Excelsior Boulevard, Suite 325 Minneapolis, MN 55416 2.2. Credits for holidays were pre-determined and given as part of the monthly charge herein, and no other adjustments will be made for those holidays. 2.3. From time to time, as the parties may agree, the amount to be paid by Client may be increased or decreased to reflect an increase or decrease in the area of space serviced and the kind, amount or frequency of service to be rendered. Such modifications shall be binding only if in writing, signed by both parties. In the event mutual agreement relating to frequency of service, type of service, space serviced or amount to be paid cannot be reached, the frequency of service, type of service, space serviced or amount to be paid shall remain unchanged. 2.4. It is expressly agreed that, in the event the Minimum Wage Rate is increased during the term of this Agreement by either the Federal Government or the State Government within which this Agreement is performed, this Agreement may be increased proportionately to reflect such increase. 2.5. In the event payment for services is not received within thirty (30) days from the date such payment is due, Jani-King may suspend services to Cljent until such payment is received. Suspension of services by Jani-King under this Section shall not deprive Jani-King of any of its remedies or actions against Client for past or future payments due under this Agreement, nor shall the bringing of any action for payment of services or other rights contained herein be construed as a waiver of any Jani-King rights. 3. INDEPENDENT BUSINESS RELATIONSHIP 3.1. It is expressly agreed that Jani-King will select and designate all personnel to perform its obligations under this Agreement . 3.2. Jani-King and any of its personnel are not, employees of Client but are mdependent contractors; and in this regard, such Jani-King authorized franchise owners will not be within the protection or coverage of Client's Workers' COmpenSation Insurance and no withholding of Social Security, Federal or State Income Tax or other deductions shall be made f..vuothe sums agreed to be paid to Jani-King herein, the same being contract payments and not wages. 33. Client agrees that during the term of this Agreement, and within one hundred and eighty (180) days after tennination, that Client will not employ any employees, agents, representatives or franchisees of Jani-King without the '<oAl"..sS written consent ofJani-King. Jani-King agrees that during the term of this Agreement and within one hundred and eighty (180) days after termination, it will not employ any employees, agents or representatives of Client without the express written consent of Client MUUNTENANCEAGREEMENT PAGE 2 OF 4 !NT: !NT: . 4. TERM OF AGREEMENT ,. 4.1.lhe term 01 this Agreement shall be for one (I) year from the date services are scheduled to begin, as stated in Section 1.1., and shall be automatically extended and renewed on each anniversary date on the same terms and conditions, unless either party shall give written notice, as descnbed herein, of termination at least thirty (30) days prior to such anniversary date. If timely notice is given for termination, this Agreement shall expire at nridnight of the anniversary date. Otherwise, this Agreement may only be terminated for non"perfonnance as set out below. 4.2. Non-performance is defined as the failure, neglect or refusal to perform any act stipulated under this Agreement as outlined in the Cleaning Schedule attached. Before any termination for non-performance is effective, the terminating party must give the other party written notice, as descnbed herein, specifying in detail the nature of any defect or failure in performance. Upon the effective date of the receipt of notice of non-performance, Jani-King,at its election, shall have thirty (30) days in which to cure the defect in performance to the reasonable satisfaction of Client. In the event the defect is not satisfactorily cured at the end of the thirtieth (30th) day from the effective date of such notice, the terminating party shall provide written notification, as descnbed herein, to the non-terminating party of the failure to satisfactorily cure the defect. This Agreement shall then terminate thirty (30) days from the date of the second notice. 43. In the event Client terminates this Agreement for any reason other than non-performance, as descnbed above, Client agrees to pay, as liquidated damages, an amount equal to the total minimum sum stated in the Pricing Schedule multiplied by the number of months remaining under this Agreement. 4.4. All notices between Client and Jam-King shall be in writing. Any notice shall be deemed duly served if such notice is deposited, postpaid and certified, with the United States Postal Service, or arecognized common parcel courier providing express, receipted delivery to the address as stated in Section 2.1. herein for Jani-King or to the address stated on the signatur~ page ~f this Agre~ment for Client. All other notices, including notices personally delivere~ to indivi~u.al. performmg servIces under this Agreement, shall be ineffective. Either party may change the address of notice by proVldm the other party written notice. {)f such change. Time is of the essence for all notices required under the terms of this Agreement. 5. GENERAL PROVISIONS 5.1. In the event it becomes necessary for either party to institute suit against the other to secure or protect its rights under this Agreement, the prevailing party shall be entitled to all associated costs of the suit, including reasonable attorney's fees, administrative fees, court costs and damages as part of any judgment entered in its favor. 5.2. The terms of this Agreement shall be binding upon and inure to the benefit of Jani:..King and Client and their respective heirs, representatives, successors and assigns, except as otherwise herein provided. . . ., 53. Any waiver by either party to this Agreement of a breach of ~y term or condition of this Agreement sban not conStitute a waiver of any subsequent breach of the same or any other term or condition of this Agreement. 5.4. Jurisdiction and venue for any suit brought on this Agreement shall be in the governmental division of the county where the Jani-King regional office is located. ' 5.5. Both parties agree that they have fully reviewed and discussed the terms of this Agreement, with the attached Cleaning Schedule, and acknowledge that the terms reflect the entire Agreement of the parties pertaining to its subject matter imd it supersedes all prior contemporaneous agreements, representations and understandings of the parties. 5.6. Any changes or modification to this Agreement must be in writing, signed by both parties and attached hereto. MAINTENANCE AGREEMENT PAGE 3 OF 4 INT: !NT: . . . . 5.7. In the event any section, subsection, provision or clause of this Agreement or any combination thereof is found to be unenforceable at law, in equity or under any presently -existing or her~after enacted le~p.tion, regu1ati(),~ or order o.Ltl1~ United States, any state otsuodiYisiofilnereot or -any mumclp-allty,those fuidlngs shalfnot, in any way, affect any other part of this Agreement which shall continue in full force and effect, and the unenforceable provision shall be interpreted in a manner that imposes the maximum restriction or obligation permitted by law. IN WITNESS WHEREOF, the Parties hereto have set their hands this ,200_ day of Jani-Kin!! of Minnesota. Inc. City of Stillwater Public Works Company Signature 3325 Boutwell Road Address Rafe Ronning Print Name Stillwater. MN 55082 City, State, Zip Account Executive Title 651-430-8764 Phone Number Signature Print Name Title MAINTENANCE AGREEMENT PAGE 4 OF 4 CITY OF STILLWATER PUBLIC WORKS CLEANINGSC~DULE Named Areas: A. Entry's, Offices Areas, Conference Room, Hanways~ Lunch Room! Janitor's Closet B. Restrooms ( 4) FOUR C. Locker Rooms I. NIGHTLY CLEANING A. Entry's, Office Areas, Conference Room, Hallways, Lunch Room, Janitor's Closet 1. All trash receptacles are to be emptied and trash removed to a collection point (liners to be furnished by Client). 2. Empty ashtrays, wet-wipe and dry-polish. 3. Vacuum traffic patterns. Jani-King will not be responsible for removal of staples from carpets. 4. Clean and polish drinking fountain(s). 5. Thoroughly dust all horizontal surfaces, including desktops, files, windowsills, chairs, tables, pictures and all manner of furnishings. . 6. Damp wipe all horizontal surfaces to remove coffee rings and spillage as needed. 7. Dust mop bard surface floors wIth a treated dust mop. 8. Dust telephones. 9. Damp mop hard surface floors to remove any spillage from soiled areas. 10. Damp wipe entrance metal and fingerprints on entrance glass. 11. Spot clean partition glass. 12. Use an industry standard disinfectant for proper sanitation. CLEANING SCHEDULE PAGE 1 OF 3 INT: !NT: . . . . . .. B. Restrooms (4) FOUR 1. Stock towels, tissue and hand soap. (To be furnished by CLIENT.) 2. Empty sanitary napkin receptacles and wipe with a disinfectant. 3. Empty trash receptacles and wipe if needed. 4. Clean and polish mirrors. 5. Wipe towel cabinet.covers. 6. Toilets and urinals to be cleaned and sanitized inside and outside. Polish bright work. 7. Toilet seats to be cleaned on both sides using a disinfectant. 8. Scour and sanitize all basins. Polish bright work. 9. Dust partitions, top of mirrors and frames. 10. Remove splash marks from walls around basins. 11. Sweep, mop and rinse restroom floors with a disinfectant.. C. Locker Rooms 1. Dust mop hard surface floors with a treated dust mop. 2. . Damp mop hard surfacefloors to remove any spillage ~om soiled ar~~. 3. All'trash receptacles are to be emptied ~d trash removed to a collection pomt(1iners tobe furnished by Client). CLEANING SCHEDULE PAGE20F3 !NT: !NT: II. WEEKLY CLEANING ...--.-.- .-.--- A. Entry's, Office Areas, Conference Room, Hallways, Lunch Room, Janitor's Closet 1. Dust all vertical surfaces of desks, file cabinets, chairs, tables and other office furniture. 2. Thoroughly vacuum all carpeting, taking care to get into corners, along edges and beneath furniture. 3. Damp mop hard surface floors, taking care to get into comers, along edges and beneath furniture. Ill. MONTHLY CLEANING A. Entry's, Office Areas, Conference Room, Hallways, Lunch Room, Janitor's Closet 1. Accomplish all high dusting not reached in the above-mentioned cleaning. ." 2. Remove fingerprints and marks from around light switches and doorframes. 3. Vacuum all upholstered furniture. 4. Damp wipe telephones using a disinfectant. -- ~ ..... ....., CLEANING SCHEDULE PAGE30F3 INT: INT: ' . . . . . . REQUESTED ADDITIONAL CLEANS FLOORS Upon request, the following services will be performed for an additional fee: Carpet Shampoo priced upon request ($50.00 minimum) Strip, reseal and refinish tile floors priced upon request ($75.00 minimum) · Care will be taken to get into comers, along edges and beneath furniture. · Care will be exercised so that baseboards, walls and furniture shall not be splashed, marred, disfigured or damaged during these operations. WINDOWS Upon request, windows will be washed for an additional fee': Pricing provided upon request. Interior OJ . per square foot of surface glass $ Exterior \0 per square foot of surface glass, $ INITIAL: INITIAL: OTHER SERVICES . 1. Defective or inoperable building equipment will be brought to the attention of CLIENT for example: . leakage or problem plumbing. . defective lights or lighting. · doors and/or gates not properly secured. · other unusual circumstances that might affect the security, maintenance or effectiveness of the facility. 2. A Teflon-type carpet protector will be applied, upon request, for an additional fee. 3. An anti-static material will be applied to all carpeting, upon request, for an additional fee. . 4. Care will be exercised so that baseboards, walls and furniture will not be splashed, marred, disfigured or damaged during these or any other scheduled operations. 5. Janitor closets, equipment and materials will be kept in a neat, clean and orderly condition at all times. 6. Any. emergency cleaning accomplished fora nominal fee. 7. SHORT NOTICE or EMERGENCY CONTRACT START-UPS. Jani-King is pleased to offer these services for an additional hourly charge plus supplies. A short notice start-up of a contract is defined as a start date within SEVEN (7) days of the date that the , agreement was signed by both parties. Your representative can provide this additional pricing. . INITIAL: INITIAL: . . . COMPANY mITT AT. CL1f'4A~~ '; There will be a one-time charge of $ (Tax Not Included) to provide the following services on or before ,200: (not to exceed 30 days from the date of this ~greement. · Detail clean restrooms including floor, walls, basins and all manner of $ fixtures, using care to get into comers and edges. · Detail clean restrooms frOIp top to bottom including: scrubbing floors, $ walls, basins, and all manner of fixtures, using care to get into comers and edges. · Thoroughly vacuum all carpeting, taking care to get into comers, $ ledges, along edges, baseboards, doorframes, and beneath furniture. · Detail dust including high dusting, ceiling vents, registers, all Horizontal and vertical surfaces, including desktops, files, windowsills, Chairs, tables, pictur~s and all manner of furnishings. $ · Strip and wax vinyl tile flooring. $ . Extract carpet. $ · Spray buff all vinyl tile flooring. $ · Edge vacuum including comers ledges, baseboards and doorframes. $ . . · Detail dust including high dusting of ceiling vents and registers. · Machine scrub all ceramic tile flooring. $ · Strip, reseal and refinish all vinyl tile flooring. $ · Scrub and re-coat all vinyl tile flooring. $ · Shampoo and extract all carpet. $ INITIAL: INITIAL: r < INITIAL: PRICING SCHEDULE CITY OF STILLWATER PUBLIC WORKS 3325 BOUTWELL ROAD STILLWATER, MN 55082 The Named Areas will be serviced according to the Cleaning Schedule ;rw0 t 1"1 times a week for the I '\( wt t,k monthly charge of: TWO HUNDRED EIGHTY AND NO/tOO DOLLARS ( $280.00 ) ." (Tax Not Included) **NOTE: Prior to contract signing the price quote above is valid unill .200_. If not accepted by this date, pricing is subject to change. INITIAL: . . . . . . INITIAL: PRICING SCHEDULE CITY OF STILLWATER PUBLIC WORKS 3325 BOUTWELL ROAD STILLWATER, MN 55082 The Named Areas will be serviced according to the Cleaning Schedule ONE ( 1 ) times a week for the monthly charge of: TWO HUNDRED TWENTY FIVE AND NO/tOO DOLLARS I ~ ~I-.I (t"---tD. ('<,>) L..)' ~o",tt-II ($225.00) (Tax Not Included) **NOTE: Prior to contract signing the price quote above is valid until , 200 . If not accepted by this date, pricing is subject to change. INITIAL: .:.: JANI-KlNG OF MINNESOTA . -------~ REFERENCES ~~~_'_""_"""'- American Red Cross 2919 Eagandale Blvd. S. Eagan, MN 55121 Rick Leach (651) 378-5275 TCF Bank 3380 Denmark Avenue South Eagan, l\'lN 55121 Jeremy Bloedow (651) 454-7368 Calhoun Executive Building 3033 Excelsior Boulevard, #450 Minneapolis, MN 55413 Jennifer (612) 285-9064 US Weather Service 7133 Lake Drive North Chanhassen, l\'lN 55317 Craig ert. 642 (952) 361-6670 Universal Title . 7678 Golden Triangle Drive Eden Prairie, MN 55344 Kathy Christopherson (952) 944-5160 Children of Peace 4512 France Avenue North Robbinsdale, l\'1N 55422 Barb Raykovich (763) 533-5517 . S1. Paul Harley Davidson 6899 Hudson Road S1. Paul, MN 55128 Kurt (651) 738-2168 DJR Architecture 212 2nd Street SE #314 l\'Unneapolis,l\'1N 55414 Joan Poss (612) 362-0431 Qu estar 2905 West Service Road Eagan, MN 55121 Nick (651) 688-1594 Paper Warehouse 7630 Excelsior Boulevard Minneapolis, l\'1N 55486 Tony Rocheford (952) 936-1000 - REVISED 12.02.2002 . . . . Jan 13 03 02:15p 6517701199 p. 1 Jud~ Moris 0/ ~~.~~ .~; ._'~~: ~-=- ;~~~ -~:~~. ~- -'3',-< .. . .-.... ;:: ,'"7 ~~""-.'-~-" ,," ~';.~ .~~:~. w.e.L. 426.7352 . . Judy MorIs Stillwater 439.0786 Nick Chaves Stillwater Public Works Dept. 3325 . butwell Rd. Stillwater, Mn., We could maintain your facility on a weekly basis' for ~80.00 per week, This would include 2 public'restrooms, Lobby area, offices, lunch room, rear offices, 2 locker rooms, Doina the vacuuming, dustinq, moping, takina up rugs, putting down clean ru~s, and thorouqhly cleaning restrooms & locker rooms. we would furnish cleanin~ products, unless something unusual is required due to type of dirt present. Judy Moris Maids of St. Croix 1 . . . :\ ) . 1\)6-7;'l'0) --><J ~J!AA~ xh JPJV a)p:L A,-Nd~} (?!,):lb. - ;lJ~/;, _ /) , J) r:/[/, . ~ ~A$~-<LA_ iI), /--2.'i[{J.--- A. TELEPHONE :<:Sc)-6;;2-.::}'~ (" ~. _wa"er ~ . :=;;--- -=:::: ~ --- -\ ~ THE BIRTHPLACE OF MINNESOTA J REQUEST FOR INSTALLATION OF B.A.NNFR 1. APPLICANT 2. ORGANIZA TJON ADDRESS / () I 3. 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: U___/4 ~?~;t;.~ /;()~~J;./ (.dMJ ./UWL~~<) ;j 7!)j;J/~ffi / /3/~~dd t/./ / ;J~;) . . .:::J 7 BANNER LOCATION REQUESTED: 5. . D D Main Street at Olive Street (Mad Capper)* North Main Street - 100 Block (Kolliners)* Chestnut Street at Union Alley (Firstar Bank) 6. *MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS DATES TO BE DISPLAYED: ~1d-- 70--5 Zb "Jd,-,.:?~ 03 COMPANY INSTALLING BANNER: -:{J.' ~llJ... ~/d //1/ - /) '").~ .1 r~A . ,,' /} I f} 1,?/:('l~~7{~J~ Address v<. ^ u-<. L--C7 //2/?7'cfJ.A./.:.L.4-.f/ -XfJr, Phone / '--'. /. '.- lP 7 7. BANNER REQUIREMENTS ATTACHED CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 )(Y) tzJtL/ L.J c/:;; /i.) z/ (" - L- .c' - c/ r STAFF REQUEST ITEM . Department: Planning Date: January 17, 2003 DESCRIPTION OF REQUEST (Briefly outline what the request is ) Request to attend annual American Planner's Association Conference in Denver, CO from March 29th through April 2nd, 2003 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) In the 2003 budget ADDITIONAL INFORMATION ATTACHED Yes No . ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted bY~~ /l .I ~---:-- ~ , Date: / /; 7 It) "b 1'1 . . MEMORANDUM January 21, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: January 7 minutes Attached is "Revised" January 7 minutes. The content of the minutes or motions have not changed, there were grammatical errors that were fixed. . . , . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-01 January 7, 2003 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Director of Administration Knauss Public Works Director Eckles Community Development Director Russell Police Chief Dauffenbach Fire Chief Kallestad City Clerk Ward Councilmember Elect Kriesel Council member Elect Junke OTHER BUSINESS Possible aooroval of aareement with Cavuaa City Administrator Hansen revie t greement with Max Todo for the Cayuga. He stated that a list of items tbat wer~Jg;be taken care of in the course of their three year lease. He stated that a majority oftFle items have been repaired or are in a continuous state of repair. He als taN~d the current contract is for three years with three one- year extensions. Mayor Kimble the bridge went y'Attorney Magnuson if the contract included a provision that if they would have to vacate the premises. City Attorney Magnuson stated that the original agreement did not address that issue but is proposed in the Addendum to the agreement. Mayor Kimble provided the history on the acquisition of the Cayuga, its relationship to the City and the original agreement with the Huninghakes to using the site and in return, they would do some repairs to the Cayuga. He asked Police Chief Dauffenbach if since this agreement has been in place the vandalism in this area has been greatly reduced. Police Chief Dauffenbach stated that since the Huninghakes began occupying that area the vandalism to the storage area has been greatly reduced. Councilmember Rheinberger asked about selling the boat and barge to the Huninghakes. Mayor Kimble stated that the City could sell the property if the Huninghakes wanted to buy it and the City wanted to sell it. City Council Meeting - 03-01 January 7,2003 , City Attorney Magnuson stated that it would have to go through the Charter process for the sale. Councilmember Rheinberger stated that he felt it fit the Huninghake's program more. than it fits the City's program. Councilmember Milbrandt stated that it is a useable tugboat tied to shore that the Huninghakes have made presentable and what the City uses is the barge. Mayor Kimble stated that if the City would want to sell it he did not know who would buy it because it does not have a current marketable value. He stated that to make it a usable tow boat to use on the river system would cost more than a new tugboat. He stated that the reason the city has it is because it is part of the St. Croix River history and is part of Aiple property interpretive center when that property is developed. Councilmember Rheinberger stated he felt that it s'bould be off the property books. He felt it was not a core value to the City. Councilmember Zoller stated that it is not cQstingthe City money at this time. The Huninghakes are taking care of it, repairing it, using it/and protecting it and the surrounding property from vandalism. He stated that a decision to sell the boat does not need to be done at this time. Councilmember Milbrandt stated tbaHhe cOS,tito the City to just move the barge for Lumberjack Days would probably cost half of what is donated for Lumberjack Days, and that is something we do not payf'?r with this arrangement. He stated that there are a few items that should be re~~~edf[om the list of repairs. He also stated that the . Huninghakes presence in!fiear~~J59s mitigated vandalism. Mayor Kimble stated t the Huninghakes ar separately. He re be part of the Ai . agc~ement allows for three one-year extensions and that put the three one-year extensions together instead of us Council's decision on the Cayuga and it is planned to evelopment. Councilmember Rhel rger stated that this is not a historic boat; it is an aquarianism in history. He stated that if the boat sinks the City has to pay for it, there is a City risk. Councilmember Bealka asked if this area would be a good place for the aquarian cars to launch. The Huninghakes stated that they do let the aquarian cars launch from there. Councilmember Milbrandt suggested that Items 8-Aft Bulk Head t be raised 3' to 4' and reinforced and 9-Shaft Bulk Head to be raised 3' to 4' and reinforced should be removed because those items may never be completed. Motion by Council member Bealka, seconded by Councilmember Milbrandt to adopt Resolution 2003-08, approval of Addendum NO.1 to Lease Agreement with Max Todo Marine Services, Inc., for a three-year term with Items 8 and 9 being eliminated from the repair list an. Item 12 to be changed to paint removal and new paint to keep in reasonable appearance. Page 2 of 19 City Council Meeting - 03-01 January 7,2003 Ayes: Councilmembers Bealka, Milbrandt, Zoller and Mayor Kimble Nays: Councilmember Rheinberger . Discussion on lobbvists City Administrator Hansen reviewed the two proposals for lobbyist services from Legislative Associates and Capital Gains, Inc. He asked for Council direction on choice of lobbyist or to provide additional proposals to Council. Councilmember Rheinberger stated that he would like to see more proposals or a time out on having a lobbyist. He is concerned that with cuts to LGA, the budget is not going to have extra money for lobbyist, and with the state deficit there will not be money available from the state. He stated he did not want to spend money for lobbyists on issues that are not city issues. City Administrator Hansen stated that Mr. Mike c;ampb~.II, a resident, who has been working for free on the funding for Brown's Creek Imitative believes the City has an excellent chance of getting the funding that passedJb~J~gislation but was vetoed by the governor because it is Capital Bonding FLJnds Which is a different pool of money. Councilmember Milbrandt stated that Ql:lring the budget process, Council reduced the lobbyist services item by half and at' n~, he is not willing to cut to zero. He stated that he is concerned that getting n yjst at this time for fear the money would be spent educating the lobbyist on uesslIch as the levee wall. He also stated that a longer look should be done for t obbying efforts for 2004. . Motion by Councilmember Bealkp;<se by Councilmember Zoller to table the decision on the hiring of a lobbyist and receive Slpditional proposals. All in favor. Police Chief Daufte blue that the depa'ff going back to the tra t"istated that he would not be able to get new police cars in the nt currently has. He stated that the department is looking at nal black and white. STAFF REPORTS City Clerk Ward informed Council that the mail ballots for the Special Election would be sent out tomorrow, January 8. Councilmember Rheinberger stated that he has had a complaint regarding the home at 912 W. Churchill that is all boarded up and that maybe it should be fixed up or torn down. Councilmember Bealka stated that the house is owned by the hospital and will be used for Habitat for Humanity. City Administrator Hansen reminded Council the Congressional City Conference is March 7-11 and he will need to make reservations as soon as possible. . Page 3 of 19 City Council Meeting - 03-01 January 7,2003 Council member Milbrandt stated that there should be a process on who attends these events. City Administrator Hansen stated that most of the time only one or two members Of. Council usually attend. Councilmember Zoller stated because of budget cuts this is one item that the future council should review. Mayor Kimble recessed the meeting at 5:20 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Others Present: Councilmembers Bealka, Milbrandt, Rheinb er, Zoller and Mayor Kimble None City Administrator Hansen City Attorney Magnuson Director of Administration Public Works Director Eckles Community Developm~ Police Chief Dauffenbac Fire Chief Kallestad City Clerk Ward Councilmember EI Kriesel Councilmemb~riE:ElecfJunker . APPROVAL OF MINUTES Motion by Councilmemb December 17, 2002 reg conded by Councilmember Zoller to approve the 'lltes. All in favor. OATH OF OFFICE FOR N Y ELECTED MEMBERS OF COUNCIL City Clerk Ward administered the Oath of Office to Mr. David Junker - Ward 1, Mr. Gary Kriesel- Ward 4 and Mayor Kimble. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adjourn the meeting at 7:09 p.m. All in favor. Mayor Kimble called the meeting to order at 7:40 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Director of Administration Knauss Page 4 of 19 . I . . . City Council Meeting - 03-01 Public Works Director Eckles Community Development Director Russell Police Chief Dauffenbach Fire Chief Kallestad City Clerk Ward January 7, 2003 RECOGNITION OF OUTGOING COUNCllMEMBERS Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2003-09, commending Council member Terry Zoller. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2003-10, commending Councilmember Gene 'Taco" Bealka. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Mayor Kimble presented Councilmember Zoller andCouncilmember Bealka with plaques recognizing their service as Councilll1embers to the City. Councilmembers Zoller and Bealka thanked Council, families and staff for their support during their terms in office. They also commended staff for the work they have done for the citizens of Stillwater. PETITIONS, INDIVIDUALS, DEI.,.EGAT19Ns & COMMENDATIONS Newly elected Washingifpni~bunty Commissioner Nile Kriesel updated the Council on County Board actiotillwater. He stated that the No Parking zone on the west side of Owe e een Maple Street and McKusick Road, and a 20 mph speed zone, estc;1'ii~IatJProximately 300 feet north and south of the intersection of Willard Street ancf h 3rd Street. He also stated that the improvement of a left turning lane on Coun Road 15 would probably not take place because of the proposed upgrading of County Road 15 in 2006. He stated that if Council had any concerns relating to Stillwater to contact him and that he will do his best to serve the residents of Stillwater. CONSENT AGENDA Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger to adopt the Consent Agenda with the exception of the resolution approving the Minnesota premises permit for gambling for the Forest Lake Athletic Association at the S1. Croix Music Cafe, 317 South Main Street, Stillwater, MN. All in favor. Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Page 5 of 19 City Council Meeting - 03-01 January 7,2003 , Resolution 2003-01, directing payment of bills Resolution 2003-02, abating assessment for Parcel No. 34.030.20.23.0089 Approval of cost sharing for lobbyist for Middle St. Croix WMO Lobbing Effort Resolution 2003-04, approving renewal Agreement with The Sandcreek Group for Employee Assistance Program Services. . Consideration of request for Garbage Waiver from Jill Coleman Resolution 2003-05, Resolution Relating to Financing of Certain Proposed Projects to be Undertaken by the City of Stillwater; Establishing Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code Resolution 2003-06, resolution approving amended Fire Protection Contract with the City of Grant Resolution 2003-07, approval of Forestry Consultant contract Resolution 2003-11, renewal of Towing License for 2003 Request to purchase three computers for Engineering/Public Works Dept. Request to purchase sign making machine and cutter Request to purchase equipment from State bid - Parks, Eublic Works, Sewer Depts. Request to purchase computer training coupons - MIS Request to purchase a floor burnisher - Plant/City Hall Request to purchase 2003 Squad Cars - Police Council member Kriesel stated that he woi:llqliKe t9Jisee a local organization have the premises permit rather than another qrganizati9Q.Jrom outside of Stillwater so the contributions stay in Stillwater. ... ~ . Council member Rheinberger ag d.yvithheouncilmember Kriesel by stating that charity begins at home. Motion by Councilmember Milbrgp'af;Jse ed by Councilmember Junker to table the approval of the premises perm' ./ orest ake Athletic Association. All in favor. . PUBLIC HEARINGS Case No. V/02-77. Re an Challeen for a variance to construct a 24' x 28' oaraoe with a 12 foot setback (30,i:if~~t reauired) at 2103 Schulenbero Allev in the RB. Two Familv Residential District aoolicanti:1JI;; Community Development Director Russell reviewed the request of Mr. Dan Challeen to appeal the Planning Commission's decision on a variance to construct a 24' X 28' garage with a 12 foot setback instead of a 30 foot setback which is required at 2103 Schulenberg Alley. He stated that the Planning Commission approved as a condition of approval that the shed be removed or reduced in size and that is what the applicant is appealing. Mayor Kimble asked if it is because there are two structures is the reason for the condition. Community Development Director Russell stated that the garage could be 1000 square feet and the accessory structure 120 square feet. It is because the buildings are separate that this condition was part of the approval. . Page 6 of 19 . . . City Council Meeting - 03-01 Mayor Kimble opened the public hearing. January 7, 2003 Mr. Dan Challeen, applicant, provided photographs of the current shed. He stated that he has been working with Mr. Russell and the commission but is appealing the condition of approval. He stated that if he reduces the sides of the shed it will no longer be aligned; the shed fits in with the historical character of Dutchtown; there has been a precedent allowing a secondary structure to be more than 120 square feet after a garage has been built at 816 N. Owens Street and has the support of his neighbors for this request. He read letters of support from Judy Foster, 2011 Schulenburg Alley and Hazel Winterland. Councilmember Rheinberger asked why he could not reduce the shed. Mr. Challeen stated that he could reduce the shed however it presently fits the historical character of Dutchtown. He stated that he is still within the 1000 feet restriction even though it is two structures. Councilmember Kriesel asked if the shed werem~t!achedto the garage would it conform. Community Development Director Russel conform. d if itwas part of the garage it would Mr. Tony Kershbaum, 2017 Schule , stated he was in support of the variance and that the existing garage should ed to maintain the character and charm of Dutchtown. He also stated t~ptp~~se~i the historic nature of Dutchtown and the City of Stillwater is more importa thEi' rict compliance. Mayor Kimble closed the Councilmember Rhei aethsetics of the bui the way so it coul d he is in favor of the variance because of the torical as it was built in the 1880s and there is a hill in d. Motion by Councilmemb variance to 2103 Schulenbe randt, seconded by Councilmember Rheinberger approving the lIey. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. SUB/02-76. Reauest from Dan Challeen for a resubdivision of Lots 1 and 2 into one lot of .33 acres located at 2103 Schulenbera Allev in the RB. Two Familv Residential District (continued from November 13.2002 meetina). Community Development Director Russell reviewed the request from Mr. Dan Challen for a resubdivision of Lots 1 and 2 into one lot of .33 acres located at 2103 Schulenberg Alley. Mayor Kimble opened the public hearing. There were no public comments. Page 7 of 19 City Council Meeting - 03-01 January 7,2003 '. Mayor Kimble closed the public hearing. Motion by Councilmember Rheinberger, seconded by Council member Kriesel to adopt Resolution 2003-12, approving the subdivision of property located at 2103 Schulenberg Aile. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. V/02-86. Consideratiol1Qf an aOt:>f?-ClI<]f the Planninq Commissions decision on a reauest from Scott and Lisa DeMars for a variance to the side vard setback (5 feet reauired. 3 feet reauested) and a variance to the imoervious surface (30 oercent allowed, 33.5 oercent proposed) caused bv an existina residence lot solit located at 603 Churchill Street West in the RB. Two Familv Residential District. Mayor Kimble opened the public he ppeal the Planning eMars for a variance to the aria nee to the impervious by an existing residence lot split Community Development Director Russell revie Commission's decision on a request from Sco side yard setback of 5 feet (3 feet was requ~St surface of 30 percent (33.5 percent reque dl:€a at 603 Churchill Street West. Mr. Scott DeMars stated that h . };wff~ are the owners of 603 Churchill St., Lots 1 and 2 Block 9 Holcombe's Ad ,../iJd are requesting a variance on the existing home on their property, sol;~!~y d dIVide th~ two lots with the intent of building a , home on the vacant lot. He'st at the vanance was needed because the new 10 ~% line would be within the) . imum required side-yard set-back from the existing home. He also stated f;l;VV home can be built within all current building codes and set-back requiriiy also needed a variance for impervious square footage for the e . hich exceeds the code by 3.5%. He stated that ap was given by the Planning Commission on December 9, 2002. After a thorough disc ion, they were able to show that: · The proposed home could be built at a distance from both adjacent homes that would meet or exceed the current fire codes (see exhibits A- I and A-2). · The impervious coverage is a non-issue, as there are 2 storm sewers adjacent to our property, (refer to file details). · They satisfy Minnesota State Statutes definition of hardship by meeting all needed criteria of reasonable use, unique circumstances, and character of locality. Mr. DeMars stated that Mr & Mrs. Ehler's letter is requesting an appeal of the Planning Commission's decision of acceptance and approval of the variance. He also stated that the Ehler's appeal states three possible concerns. All three of these concerns were addressed in great detail at the Planning Commission meeting with multiple solutions which meet or exceed city code standards. . Page 8 of 19 . City Council Meeting - 03-01 January 7,2003 Mr. DeMars stated that concern #1 was the creation of a "substandard lot". This is a misunderstanding. Both lots in and of themselves meet or exceed standards set forth by the city code. He referred to a memo by Community Development Director Russell, "With the variance approval, the subdivision can be approved as conforming with the zoning requirements for lot dimensions and size." Mr. DeMars stated that the second concern #2 was lack of justified hardship and that this issue was addressed and overcome at the planning meeting, and in the "Findings" on the original Planning Staff Application Review Form which state: "That a hardship peculiar to the property, not created by any act of the owner, exists," and "That a variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not already enjoyed by his neighbors," and "That the authorizing of the variance will not be of substantial detriment to adjacent property... nor adversely affect the comprehensive plan." He also stated that the Planning Commi~~,!~Q;sets a high standard to be met concerning hardship, as does the Minnesota Sl~te St tes, which clearly put forth a test which must be met. We have shown that tl1l<rY saf the Statutes' definition of hardship by meeting all needed criteria of r 'asoha e, unique circumstances, character of locality. . Mr. DeMars stated that concern #3 p concerns were also discussed in gr . he stated earlier, the new home can maximum distance between ho and there are 2 storm sewers a Issue. "<C;/ e code and drainage issues. These at"the Planning Commission meeting. As si ned on the lot so as to allow a ts or exceeds the current building codes, our lot which dismiss the impervious surface Mr. DeMars stated that ~!Jbdivlslon of our 2 lots is based on the approval of their variance request. H the original letter from the Planning staff, states the subdivision would b e existing home was within a 5 foot side-yard set- back, or if the var" anted. He also stated that the lot split and home proposal fit in w'illwater Theme." He stated that in fact they would have been willing to co ith any conditions regarding building styles set forth by the Planning Commissio ..~ ensure this point, so as to improve the image of our neighborhood as they are proposing. Mr. DeMars stated that on December 4, the Ehlers sent a letter to the City Planner expressing their opposition to our variance and their letter stated, "We have been looking at an empty lot there since we bought our place in 1968. Filling the lot with a big house will be hard enough to take ... having one built within 3 feet of our property line is simply not acceptable to us." This is another misunderstanding. He stated that the variance concerns the lot line between our home and our vacant lot, not the Ehler's lot line. and that the orooosed new house is onlv 26' wide. He stated that this . . , J letter from the Ehlers was placed in our file and was thoroughly addressed at the planning commission meeting. . Mr. DeMars stated that the Ehlers have known them since they purchased 603 Churchill in 1998 as a HUD house. It took them a year to renovate the house, and they rented it out to a family in 1999. He stated the Ehler's knowing my history with rental Page 9 of 19 City Council Meeting - 03-01 January 7,2003 property and the housing market, have on occasion asked for my opinions on these subjects. He also stated that last summer they mentioned that they might be interested in renting out their house, so I spent a couple of hours reviewing rental agreement forms with them. He also stated that within the last six months, Mr. Ehlers has shared with me his home's market valuation given by local real estate agent's Wi. intentions of possible sale or rental of his home. Mr. DeMars summarized that this variance has been reviewed in great detail by the Planning Commission, and approved as proposed with no conditions. They have confirmed their decision here tonight by showing that they can position the new home to meet all current codes, that impervious square footage is a nonissue in this case, that they meet the criteria for undue hardship, and they have a petition signed by 33 neighbors in support of the lot split. Unfortunately, this appears to have become an issue of Mrs. Ehlers and her "VISUAL OWNERSHIP" of our lot, and not our rights as property owners. This proposal is offered in good faith to benefit the neighborhood by the prospect of building a home designed with the. c.haracter and style to fit the "Stillwater Theme." John Ehlers, 611 Churchill Street W., statedJhat he lives on the other side of the lot and that his original objection for the granting .ofthisVariahce was due in part to the misunderstanding on his and his wife's partastheyfelt at the time the variance affected the east side of the lot and they have/found out Rince then it did affect the other side so that has been cleared up. He statedthat.theyery fact that there was a misunderstanding reminds him ofJhe;currentproblem with this case. He stated that since 1967 he and; his Wi{e have been looking at what amounts to a vaca~t lot next to their.homf~>;~~ 61; West Churchill. The only change that they have . seen In over 32 years IS the I ~ltl.o f three large trees that was necessary due to the condition of the trees.alRP state that someone said that they have become guilty of what has become d Td ~.~... visual ownership and he surely admitted to that at this point. He stated tha ber neighbor kids playing ball there and their own kids spending a lot of r Mr. Ehlers stated 's difficult for them to envision a lot being filled with a house and a garage and that the IIy realize that they do not own the lot and cannot prevent the current owners from building on that lot; however, they feel that the granting of the proposed variance would create a substandard lot. He stated that the fact that a variance is necessary supports that. He also asked if it is not reasonable for anyone to assume that there is sound reasoning behind Stillwater's setback requirements now in effect? He also stated that variances are by nature contrary to regional intent unless they involve hardship cases and they do not believe that a hardship case has been demonstrated here. Mr. Ehlers stated that Mr. DeMars has brought up the fact that they are appealing his variance in some original letters that were sent to the Planning Commission. Mr. DeMars said that they were appealing his variance, yet in 1983 we were granted a building permit to build an addition with no variance, which was 12 inches from our lot line and 7 feet from our Western neighbors house. Again a misunderstanding this time on Mr. DeMars part. . Page 10 of 19 City Council Meeting - 03-01 January 7,2003 Mr. Ehlers stated that the reason that they did not need a variance in 1983 was that they were simply remodeling an existing structure, no variance was needed, no building permit was granted. He stated that he did not believe that such 1983 facts should have a bearing on a variance proposal in 2003. . Mr. Ehlers stated in response to the topic of their neighbor being only 7 feet from their house he responded by saying that approximately 4 years ago on Christmas Eve their western neighbors experienced a major fire and because that house was only 7 feet from their house, thanks to the building expertise of the 1880 builders, they experienced real anxiety that evening that their home too would go up in smoke. Stillwater's fire department prevented that from happening. He also stated that while a proposed variance does not affect the west side of the DeMars lot he asked that the council consider fire safety issues before granting permission for any further close structures. Mr. Ehlers stated that they do not propose to be fire safety experts, that they only remember their fears and they would hate to see others possibly in the same situation. Mr. Ehlers stated that Mr. DeMars brought to th~attentign of the council the fact that he and his wife are possibly planning to sell or rent,.their home and move somewhere else. He stated that he recently retired two years9go ariq.,VVQs disappointed that such information should be made public for thesake.of ones own personal gain. He also stated that he believes it is quite normal fOIi. ntlyretired people to speculate on the future and his wife and he reserve th~.right~ .i~'SO and that his mistake was sharing it with neighbors and felt strongly that~uc~,sp~~uIi3tion should have no bearing on the granting or refusal of a variance. ,.fY1r.iliEhlers tated that anything you say can and will be used against you should be qeleg.pte y to criminal matters. . Mr. Ehlers stated that Mr. D~Marg: as asked for a variance in other presentations to the Planning Commission in Iiglifiof violations in Stillwater. He stated that he has often been frustrated wh~h h~ has been told that he cannot do what others seem to get away with, yet he keep$re . i himself that mistakes by others in the past do not justify making the s again. Mr. Ehlers stated ing;:that he and his wife realize that a building of some sort will invariably come to ot in question and that Mr. DeMar's has presented to them just recently a list of six 0 ns that he can build on that lot without any variance being granted and one option that will be built if the variance is granted. He stated that lie believed that if the open intent to build on that lot would have been convened to them from the very beginning perhaps all this controversy and hard feelings could have been avoided. He stated that the City Council will now decide what type of structure will fill the lot by deciding to grant the variance or by deciding to deny the variance and that he and his wife hoped that they have conveyed their point of view of the proposed project and concern with the granting of the variance and they believe that anyone in their position would feel the same way. Mayor Kimble closed the public hearing. Community Development Director Russell stated that a condition of approval could be the Design Review Process. . Page 11 of 19 City Council Meeting - 03-01 January 7,2003 Mr. DeMars stated that the design is flexible, however they want to keep with the theme and hope in the future that other infilllots will keep with the theme of their neighborhood. Mayor Kimble asked Fire Chief Kallestad if when there is closeness such as this what are the requirements. . Chief Kallestad stated that he is unsure what the requirements are because it is a building code requirement not a fire code requirement, however he is certain that the Building Official will make sure it meets the code. Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to uphold the Planning Commission's decision and allow the variance to 603 Churchill Street West. All in favor. Case No. SUB/02-87. Reauest from Scott and l.isa DeMars for a subdivision of Lots 1 and 2. . - ~ - Block 9. Holcombe's Addition. into two lots. Lot 1 - 7.510sauare feet and Lot 2 - 7.511 sauare feet. located at 603 Churchill Street West in the RB. TwcfFamilv Residential District. Community Development Director Russell n:Niewedth~;subdivision request of Scott and Lisa DeMars for Lots 1 and 2, Block 9, Holcombe's Addition into two lots at 603 Churchill Street West. He stated that Lof1w.olJldge 7,510 square feet and Lot 2 would be 7,511 square feet. Mayor Kimble opened the public There were no public comments~ Mayor Kimble closed the . Motion by Councilmember R Resolution 2003-13, West. All in favor. ~fger,. seconded by Councilmember Junker to approve Bdivision of property located at 603 Churchill Street Ayes: Council members Nays: None sel, Milbrandt, Rheinberger, Junker and Mayor Kimble Case No. SUB/02-83. Reauest from Robert and Carol Greethurst for a subdivision of Lot 11.. Block 1. Linson Addition. 1602 South Greelev Street. into two lots consistina of Lot 1 - 11.760 sauare feet and Lot 2 - 15.575 sauare feet in the RA Sinale Familv Residential District. Community Development Director Russell reviewed the request from Robert and Carol Greethurst for the subdivision of Lot 11, Block 1, Linson Addition (1602 South Greeley Street) into two lots. He stated that Lot 1 would consist of 11,760 square feet and lot 2 would consist of 15,575 square feet. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Page 12 of 19 . . . . City Council Meeting - 03-01 January 7, 2003 Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2003-14, approving the subdivision of property located at 1602 Greeley Street South. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Case No. SUB/02-63. This i~ th~ Q<:ltP: 9!lQ time for a oublic hearina to consider a reauest from Anchobavoro. Inc.. for a subdivision of n ~. 71 acre lot into 14 residential lots and one 1.7 acre . - - -- -.- commercial lot located on the west sidE? Qf GR 5 and south of Curve Crest Blvd in the TH. Townhouse Residential District and the BP-C. Business Park Commercial District. Community Development Director Russell reviewed the proposed request for a subdivision into 14 residential lots and on 1.7 acre commercial lot. Mayor Kimble opened the public hearing. Steve Gallati, 1167 Parkwood Lane, stated that he understood that the streets in that development are going to be substandard and it was approved at the last meeting, but was wondering if that was correct. Mayor Kimble stated that the streets were going to be narrower than normal streets. He stated that parking would be in driveWays rather than on the streets, which reduces the impervious surface for runoff astypical as some of the modern developments and the smaller streets reduce speed. Mr. Gallati asked if this was accepted at a meeting that was cancelled thus the neighbors were notified that tbat meeting was cancelled and he was curious as to why that would be approved at aicancelled meeting. Mayor Kimble statE~d that th was a meeting on this issue a public hearing that was cancelled then it-'iI(asrenotified for a later public hearing where that may have been done but there wasin() decision made on the night of the cancellation. In addition, Mr. Gallati asked where is the sewer and water going to come in to this development and how is the street going to be developed. Community Development Director Russell stated the sewer comes from Curve Crest extension plans and then the water will loop through the site connect to Parkwood Lane through Curve Crest extension. Councilmember Milbrandt stated that if he is not mistaken at the meeting Council had a month ago, those streets are private but the utilities were public and the City gets access/easement to the utilities. Public Works Director Eckles stated that was correct and explained the installation of utilities into the development. Mr. Gallati asked if utilities would be available to his home. Page 13 of 19 City Council Meeting - 03-01 January 7,2003 Public Works Director Eckles stated that staff could meet with Mr. Galliday regarding the installation of utilities to his property. He stated that the utilities placed in this development are not only for the development but to serve other properties in the area but there would be cost to the other properties. Mr. Gallati asked what the residential density was for this property. . Community Development Director Russell stated that the development is seven units per acre and the residential portion is two acres so it would be 14 units for residential. Mr. Greg Wind stated that that everything is going on top of his driveway and that no one has talked to him about purchasing the property. He stated that his driveway extends to County Road 5 and that it looks like the sewer and water will be going through his property and yet no one has talked to him about the installation of utilities. Mr. Tim Nolde stated that Mr. Wind's driveway is located on his property but that he would give Mr. Wind a prescriptive easement forthe driveway. Mr. Nolde stated that the sewer and water is coming up the ditch of County Road 5 in an easement. Mr. Wind stated that there was no easemyht. He stated that he owns the property through adverse position, he has lived there..for 24,years and adverse possession is 13 years. i:;;." , ._r _____.., Mayor Kimble stated there sound~ liR~4f1ere ,is a property dispute separate from the request before Council and that::.Foqgpil ~an'not give an opinion as to whether the property is Mr. Wind's or Mr. Nold~'s.";'~~ stated that the property cannot be developed until the dispute is resOIV:: hOW81<S it d'an be subdivided at this time. . Mr. Wind stated that froW: hi~Iyard towhere the sewer ends, Mr. Nolde wanted $100,000 and County ..~.20aQ:,.6 wa$ put over his septic system. He stated that IYP $f....A.; Washington County u',~~ fSlult and was giving him $1,000. He felt that this issue should be stoppe isIrnatter gets resolved in a court of law. Mayor Kimble do Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2003-15, approving the subdivision of property located at Parkwood Lane. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Mayor Kimble recessed the meeting at 9:05 p.m. Mayor Kimble reconvened the meeting at 9:15 p.m. . Page 14 of 19 # . . . City Council Meeting - 03-01 UNFINISHED BUSINESS January 7,2003 Board and Commission aooointments/Council Reoresentative Aooointments Mayor Kimble reviewed the memo from City Clerk Ward stated that Council representatives need to be appointed to the Parks Board, Planning Commission and Joint Cable Commission. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to appoint Councilmember Rheinberger to the Joint Cable Commission. All in favor. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to appoint Councilmember Milbrandt to the Parks Board. All in favor. Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger to appoint Councilmember Junker to the Planning Commission. Allinfi=wor. Mayor Kimble stated that information is still fort~pming()n the appointments to the Human Rights Commission and recommen d tl1at eappointments be tabled. Motion by Councilmember Rheinberger, secondeq ouncilmember Milbrandt to table the Human Rights Commission appointments. Allin fa" Mayor Kimble reviewed the inforlllptionifor// appointments to the Parks and Library Boards and Planning and Joint ole CommIssions. Council member Rheinberg Board. thafMr. Donna should be appointed to the Parks Council member Rhein Turnquist should be d that Mr. Middleton, Mr. Peroceschi and Mr. the Planning Commission. Councilmember appointment, how before, is familiar wit atq;stated that he does not have any objection to Mr. Turnquist's hat Mr. Roetman has served on the Planning Commission e process, and should be considered for this position. Councilmember Rheinberger stated that Mr. Turnquist would bring experience to the Planning Commission as Chair of the Joint Cable Commission and an Oak Park Heights City Council person. Councilmember Rheinberger stated that the three applicants for the Library Board should be reappointed, however with the projects being undertaken by the library that at the next appointment a Council representative should be one of the appointments. Council member Milbrandt asked that at the February 4th 4:30 meeting that Council discuss the possibility of an official member of the Council on the Library Board or an ex-officio member on the board. City Clerk Ward stated that because Mr. Bealka has chosen to stay on the Charter Commission his position is vacant on the Joint Cable Commission as well. Page 15 of 19 City Council Meeting - 03-01 January 7, 2003 . Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2003-03, appointments to the Parks and Library Boards and Planning and Joint Commissions. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . NEW BUSINESS Election of Vice Mavor Council member Junker nominated Councilmember Milbrandt as Vice Mayor. Councilmember Rheinberger stated that he felt that being Councilmember Milbrandt just served as Vice Mayor that one of the other Council bers should be appointed so that the position does not become institutionalized Council member Kriesel should be appointed. Mayor Kimble stated that in the past it has i1y been done by rotation. Councilmember Kriesel stated that jus assume the role of Vice Mayor, how Rheinberger when it came to com i this year is Councilmember Milb ~> Councilmember he is not ready to ig sOmewhat agree with Councilmember 'intments. He stated that his support for Id consider the rotation next year. Mayor Kimble to adopt Resolution 2003-16,. Motion by Council member Junker",sec appointing vice-mayor for 2003.nm:'Af Ayes: Councilmembers Krie Nays: None t, Rheinberger, Junker and Mayor Kimble Possible approval Co t Director Russell reviewed the CBDG grant for 2003. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2003-17, approval of 2003 Community Development Block Grant Application. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible first readinq of Ordinance No. 932. An Ordinance Amendinq Stillwater Citv Code Chapter 30.01. Subd. 8 bv Amendinq Fees Director of Administration Knauss reviewed the proposed amendment to City Code Chapter 30.01, Subdivision 8 relating to fees for garbage. She stated that the garbage fees are listed in the code and the fees change when the garbage contract is renewed. She also stated that by amending this portion of the subdivision to read "the fees for Page 16 of 19 J City Council Meeting - 03-01 January 7,2003 collection per month are established by the City Council in the agreement negotiated with the City's hauler" this would allow rates to be set by resolution rather than an ordinance when the rates are negotiated. . Motion by Council member Rheinberger, seconded by Councilmember Kriesel approving the first reading of Ordinance 932, an ordinance amending Stillwater City Code Chapter 30.01, Subd. 8 by amending fees. All in favor. Settinq date for canvassinq returns from Soecial Election Mayor Kimble reviewed the memo from City Clerk Ward stating that the canvassing board must meet within seven days of the election to canvass the results of the Special Election. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt setting Tuesday, February 4, 2003 at 4:30 p.m. to canvass the of the January 28, 2003 Special Election. All in favor. Public Works Director Eckles stated that provided a summary of costs, which He stated that some of the question than the actual bid costs. li~!Works facility is 99% completed. He s for the building, and park facilities. p blic dealt with the concept costs rather Public Works Update . Mr. Eckles stated that the chan quest log shows a net contract increase of $76,683. However, if the lo.~.we ed to remove items that were requested by the City and not a result of uf},f,pfe'se nditions during construction, the amount quickly goes to the City's favor.' 91so sta ed because the telemetry system that is being paid for by the sewer fund, sand building and fuel island that were requested by the City, the change net positive of a $120,000 in the City's favor. Mr. Eckles requ presented that a n il approval to prepare the final change order to be ure meeting. Mr. Eckles reminded Council and the public of the open house at the Public Works facility on January 18, 2003 from 11 :00 - 2:30 and reviewed the proposed activities that will be held at the Open House. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger directing staff to prepare the final change order for this project. COUNCIL REQUEST ITEMS . Councilmember Kriesel presented Council a letter from Mr. David Riehm advising the voters to vote against this measure and if that passes, enact a system to scrutinize the request for licenses. Councilmember Kriesel stated that if the voters approve the question on liquor licenses that Council carefully consider how many licenses will be issued. Page 17 of 19 City Council Meeting - 03-01 January 7,2003 . Mayor Kimble stated that the City would they would not hand out liquor licenses, that there is a process for approving a liquor license and would not just be handed out like baseball cards. STAFF REPORTS (continued) . City Administrator Hansen reviewed a resolution for a conduit bond. He stated that this bond has no City obligations. -_.--.__._".~----.,- Motion by Cou~,eiJm.el1nber Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 200~-17 A/ reciting a proposal for a multifamily housing project, taking official action with respect thereto"and indicating preliminary intent to assist the financing of the project pursuant to Minnesota Statutes Chapter 462C. Public Works Director Eckles provided Council with an update on the ravine project. He stated that staff determined that some of the treeslated for removal should be saved if possible. He stated that the eastern section of t ravine has had more fill put in this area to prevent two large washouts from gettingyvorse aod one homeowner was concerned that his home would end up in the ravine: Councilmember Milbrandt stated that he nadoeenat the site and that he noticed that a number of trees were within the boundaries 6f;J s to be removed are still there and was pleased to see that some trees in the k d area to be removed are still there. Mayor Kimble asked Mr. Ecklesh()~:Jnuch:() the project included restoration of the ravine and placement of trees. Mr. Eckles stated that $3QO:("}OO, re~toration, 80 species of plants and 6 different. tree species. He is pre~en working with the neighborhood for removal of buckthorn on private property. Councilmember Junk Board. tor Russell asked if Councilmember Junker would be m'ember Zoller on the Joint Board. Community Deve! taking the place tated he would be the council representative on the Joint Community Development Director Russell asked Council to consider adding to the February 4, 2003 4:30 agenda a Downtown Project Update and a Trunk Highway 36 Update. City Administrator Hansen stated that the 4:30 meeting on February 4 already had a number of items on the agenda. Community Development Director Russell stated that the Trunk Highway 36 Update could be held at a future meeting, however the Downtown Plan should be on the February 4 meeting. Councilmember Rheinberger asked Mr. Russell on the progress of the Territorial Priso. Page 18 of 19 . . . City Council Meeting - 03-01 January 7,2003 Mr. Russell stated that that March or April might be the date for the signing of the development agreement. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adjourn at 9:57 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2003-01, directing payment of bills .. .d Resolution 2003-02, abating assessment for Parcel No. <~t1-tQ3b.20.23.0089 Resolution 2003-03, appointments to the ParksBoarc:f, Plahning and Joint Commission. Resolution 2003-04, approving renewal Agreerhentwith The Sandcreek Group for Employee Assistance Program Services. . Resolution 2003-05, Resolution Relating t~ Fi~~nci~gof Certain Proposed Projects to be Undertaken by the City of Stillwater; Establishing Cqrhpliance with Reimbursement Bond Regulations Under the Internal Revenqt3 ~qde Resolution 2003-06, resolution approving arnt3{lded Fire Protection Contract with the City of Grant Resolution 2003-07, approval otForestry'~onsultant contract Resolution 2003-08, approval.of Addendum NO.1 to Lease Agreement with Max Todo Marine Services, Inc:i<..".> Resolution 2003-09, comrn~ndiri'gC8~hcilmember Terry Zoller Resolution 2003-10, co ebdingt'Councilmember Gene "Taco" Bealka. Resolution 2003-11, re a'o~&][owing License for 2003 Resolution 2003-12, ap ing the subdivision of property located at 2103 Schulenberg Alley. Resolution 2003-13, approvl .g the subdivision of property located at 603 Churchill Street West Resolution 2003-14, approving the subdivision of property located at 1602 Greeley Street South Resolution 2003-15, approving the subdivision of property located at Parkwood Lane Resolution 2003-16, appointing vice-mayor for 2003. Resolution 2003-17, approval of 2003 Community Development Block Grant Application. Resolution 2003-18, reciting a proposal for a multifamily housing project, taking official action with respect thereto and indicating preliminary intent to assist the financing of the project pursuant to Minnesota Statutes Chapter 462C. Page 19 of 19 MEMORANDUJIJ . January 17, 2003 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: BOARD/COMMISSION APPOINTMENTS DISCUSSION: At their January ih meeting Council tabled appointments to the following commission to the January 21, 2003 meeting for further information. Human Riahts (should have 7 members - needs 5 members appointed) Jeff Anderson - is not reapplying Louise Watson - done Anthony Carr - wants to be reappointed - Ward 2 Michael Eldred - new applicant - Ward 1 Dan Cox - new applicant (student) - Ward 2 . Rick Johnson - new applicant - Ward 3 . _ t 1 !water. I U "Jl . .... . ~ .c. -::::;;.--- -=::._ ...,..;;.....;.=:::::...,\ ~"......- ~ THE BIRTHPLACE OF MINNESOTA J . -" .-TTT-TJ\.~-I1"-..j.--l'\a;-T-~T'~TT-rr Ct_ -~~l'I..-,;-l'1.-i'=:_T_OOT L:'-..:1;;.-T -nUIVlA.IY.KIGft 1 ~ LUIV11V11~~lUl";j Members Jeffrey Anderson 119 W. Chestnut Stillwater, MN 55082 H: 439-4151 jeff.r.Anderson@ralawfirm.com Louise Watson 927 Northland Avenue Stillwater, MN 55082 H: 439-1355 lucami 11 e@usfamily.net Anthony Carr (Chair) 1415 Lydia Circle Stillwater, MN 55082 H: 430-2557 cager121@aol.com Kathleen Roach 908 5th St. S. Stillwater, MN 55082 W: 763-493-2802 H: 439-2099 kathleen@nwhhsc.org Ken Moses (vice-chair) P.O. Box 623 Stillwater, MN 55082 H: 351-1196 ken _ m@compuserve.com Date ADDointed Ward Term EXDires 1/16/01 First Term WI 1/01/03 8-20-96 Second Term reapp't 8/18/98,01 W4 I/O 1/03 1/16/01 First Term W2 1/01/03 . 8/6/02 First Term WI 1/01/04 8/6/02 F irst Term W4 1/01/04 Established by Ordinance 80Z and organized per City Code Chapter 25. The purpose of the Human Rights Commission is to aid and advise the City Council in ensuring for all citizens of the Cityequal opportunity in those areas protected by law and in other related concerns. All members will be appointed for two-year terms that are staggered in order to provide continuity of policy and program. No member may serve more than six years, not including the time served filling the unexpired term of another. The Human Rights Commission meets the last Wednesday of the month. Rev. 10/02 . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . ORDINANCE NO. 932 AN ORDINANCE AMENDING STILLWATER CITY CODE CHAPTER 30.01, SUBD. 8 BY AMENDING THE FEES THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: Subdivision 1. AMENDING. Stillwater City Code Capter 30.01, Subdivision 8 is amended by deleting the following provision: Effective January 1,2000, the fee for collection per month shall be as follows: For each 30-gallon container .............................................................$ 9.80 For each 60-gallon container .............................................................$11.59 For each 90-gallon container .............................................................$13.45 Adjusted accounts......... ................. ....... ....... ..... .......... .................. .....$ 7.35 For each extra 30-gallon bag..............................................................$ 1.50 For recycling services.. ....... ....... .................. ............... .,. ................. ...$ 1.65 and adding the following provision in place of the deleted language: "The fees for collection per month are established by the City Council in the agreement negotiated with the City's hauler. Subdivision 2. SA VINGS. In all other ways, the Stillwater City Code and Chapter 30 shall remain in full force and effect. Subdivision 3. EFFECTIVE DATE. This Ordinance shall be effective from and after its adoption and its publication, whichever occurs last. Enacted by the City Council this 21 st day of January 2003. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Published: Stillwater Gazette January XX, 2003 . Vlemorandum To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 1/17/2003 Downtown Parking Commission Attached is an application from Mr. Scott Junker for appointment to the Downtown Parking Commission. This commission consists of seven members; five downtown business or property owners ad two residents from the broader community. The commission presently has only three members on the commission. ACTION REQUIRED: Consider application and if Council desires they should pass a motion adopting Resolution 2003- , appointing member to Downtown Parking Commission. . . ~n jlwa1er ~~, :); "_ ~ ---- iil;lilli,";I~III!,", ~''''II''I"'"I{~~ ~"~I"'iI',""~ T H ~"~'T"'~"!~ CEO F M INN E SOT A ~ . DOWNTOWN PARKING COMMISSION MEMBERS Members Business Date Auuointed Term Exuires Jocelyn Tilsen The Valley Bookseller appt'd 8/01 01-Jan-04 217 North Main $1. (unexpired term of Gellerman) 430-3385 re-appt'd 6/02 (First Full Term) Kevin LaCasse The Grand Garage appt'd 2/97 01.Jan-05 (Chair) 324 S. Main S1. re-appt'd 1/99,01,03 430-2250 (Third term) Peder Pederson Main Street Antiques appt'd 8/01,03 01-Jan-05 118N. Main Street (Second Term) 430-3110 . Larry Dauffenbach Police Chief 216 N. 4th S1. Dennis Pasket Parking Officer 216 N. 4th S1. David Magnuson City Attorney 333 N. Main St. Also: Steve Russell, Larry Hansen, Klayton Eckles and Mayor and City Council The Downtown Parking Cvw..u..ission is organized per Resolution No. 92-249. The Cvu........ission consists of seven members; five downtown business or property owners and two residents from the broader community. Members serve two year terms. The Downtown Parking CVUlu..ission is established to oversee the development and implementation of the Downtown Parking Plan. This includes planning for long-range parking lot improvements and day-to-day regulation of public parking spaces. . Rev. 1/03 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . RESOLUTION NO. RESOLUTION VACATING UTILITY EASEMENTS FOR P ARKWOOD VILLAS WHEREAS, a petItIOn was presented praying for vacation of Drainage and Utility Easement within the City of Stillwater, Minnesota, hereinafter described; and, WHEREAS, the Council determined that the petition was sufficient; and that the City is a Home Rule Charter City of the third class and that it was lawful for the City Council to proceed with the vacation pursuant to law; and WHEREAS, at a meeting called for the purpose on the 21st day of January, 2003, the City Council determined that the proposed vacation would not interfere with or defeat the public interest or adversely affect the public, and that it would in the best interest of the City that the Drainage and Utility Easement be vacated. NOW, THEREFORE, BE IT RESOLVED, by the City Council that the petition be granted and that the following Drainage and Utility Easement, as presently laid out and platted, be and the same is hereby vacated: All drainage and utility easements dedicated by the plat of Long Lake Estates Second Addition, Washington County, Minnesota, that lie within the plat of Parkwood Villas, Washington County, Minnesota. BE IT FURTHER RESOLVED, that a certified copy of this Resolution must be recorded in the office of the County, Recorder, Washington County, Minnesota. Adopted by affirmative vote of all the members of the City Council on the 21st day of January, 2003. Jay L. Kimble, Mayor ATTEST: Diane Ward, City Clerk III> .I . . . Memo o To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~ . January 16, 2003 Preapplication for TIF Assistance for Lofts Project 501 Main Street The city has reviewed attached preapplication request for TIF assistance for the 60 condo unit Lofts project. At this point, the project has received city development approval and the city and property owner have applied for and received a Department of Trade and Economic Develv!:,ment (DTED) Contamination Cleanup Grant ($600,000) and a Met council Tax Base Revitalization Grant ($1-24,159). The estimated costs of site cleanup is around $900,000. Besides site cleanup assistance, the preapplication is requesting consideration ofTIF assistance to correct soils conditions, construct a public promenade and construct a portion of the Phase ill flood wall. The requested items are eligible for assistance and the site is currently located in the Downtown Scattered Site Redevelopment District. A new district is currently being considered for the area. Recommendation: Review preapplication request and provide direction to proceed with final application and development agreement (this will return to council for review and "ppJ.oval). Attachments: TIF preapplication for Lofts . 3000 Dain Rauscher Plaza 60 South Sixth Street Minneapolis. Minnesota 55402-4430 Daniel S. Scbleck (612) 347-0617 . dsebleck@v.:....;...t'.com fW/ t/ 3 J' ,,, (S/ Iv'" 3200 Minnesota World Trade Center . 30 East Seventh Street SaintPauJ. Minnesota 55101-4919 \. WINTHROP & WEINSTINE A PROFESSIONAL ASSOCIATION Attorneys and Counselors at Law Telephone (612) 347-0700 Pax (612) 347-0600 Telephone (651) 290-84()O Pax (651) 292-9341 Reply To: Minneapolis www.wInthrop.com January 10,2003 Mr. Larry Hansen City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Be: TIF Pre-Application for The Lofts of Stillwater, Inc. Dear Larry: As we previously discussed on the phone, enclosed please find the TIF Pre-Application for the site described above. Once you have had a chance to review this infuu....ation, please call me at the phone number listed above so that we may discuss the next steps in the process. . Sincerely, WINTHROP & WEINSTINE, P.A. - By- L - ~_.... ---- -"'.- Daniel S. Schleck DSS/jt Enclosure cc: Mark A. Salitennan (w/enc.) 200S42Ovl . . '\ I . ~"le ~ofts ofSti~~water, Inc. . r--'1 - - ax _ncrement --=i'inancing Assistance ~re- App~ication . . .r: "J. -, 't. ...-...... . . . . I " . . . ... CTIY OF STILL W AlhK PRE-APPLICATION TAX INCREMENT FINANCING ASSISTANCE . Legai name of applicant: The Lofts of Stillwater. Inc. Address: c/o Saliterman, Ltd.. Diamond Hill Center. 4301 Hiehwav 7. Suite 100. St. Louis Park. MN 55416 Telephone number: (952) 920-8282 Name of contact person: Mark A. Saliterman. Chief Manaeer REOUESTED INFORMATION Addendums shall be attached hereto addressing in detail the following: 1. A map showing the exact boundaries of proposed development. 2. Give a general description of the project including: size and location ofbuilding(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the proj ect; other pertinent information. 3. The existing Comprehensive Plan Land Use designation and zoning of the property. . Include a statement as to how the proposed develv}lUlent will conform to the land use designation and how the property will be zoned. Explain any discrepancies between the proposed develvJ:'~uent and the existing land use designation and zoning. 4. A statement identifying the public improvements requested to be financed and why the costs of the improvement cannot be paid by the developer. 5. A statement identifying the public benefits of the proposal including estimated increase in property valuation, new jobs to be created and other community assets. 6. A written perspective of the developers cVUlJ:'any or corporation, principals, history and past projects. Applicant understands and agrees that the information contained in this application, and the information contained in items above, is intended for use by the City of Stillwater, its officers, , employees, and agents in connection with the City's consideration of possible tax increment bond financing for applicant's project; however, the City gives no assurance that this information may not bedisclosed, in whole or part, to persons other than City's officials, employees and agents. . SIGNATURE ~ / I / / Applicant's signature _'.//~ -N,;A-V" Date' ~/;tJ /& 3 . # . . . . . . 111E LOFTS OF STILLWATER TAX INCREMENT FINANCING PRE-APPLICATION ADDENDUM #2 The Lofts of Stillwater project (the "Project") will consist of a four story wood frame building which will house no less than 58 residential condominiums abutting North Main Street with 137 indoor parking stalls. The residential'condominiums will consist of two and three bedroom units, most with views of the river. When completed, the building will add approximately 109,000 square feet of residential space to the City of Stillwater, The existing site consists of 1.31 acres and the proposed foot print of the building is approximately 41,700 sq. feet. Hopefully, by January 2003, site demolition will have occurred and environmental remediation will begin once weather conditions are acceptable. On-site remediation is anticipated to take approximately one to two months. Once remediation is completed, redevelopment can begin. It is anticipated that construction will begin in August of 2003 and completion near the end of 2004. . . . T.tlE LOFTS OF STILLWATER TAX INCREMENT FINANCING PRE-APPLICATION ADDENDUM #3 The property is currently zoned. Central Business District. This zoning permits retail, office and service usages, with which the proposed retail stores will conform. To build the project as PJ.vposed, the City will need to grant a special use permit that will permit the residential condominiums. Riverfront condominiums will be the highest and best use of the land. Condominiums will be a significant improvement over the existing structures located on the site. The redevelopment will eliminate one of the largest blighted areas in the north downtown area. The }JJ.vyosed development will link: the Minnesota Zephyr Depot with the remainder of downtown and will increase the foot traffic in this area of downtown, providing significant benefits to the City and existing property owners and businesses. .. . . . , , , lItE LOFTS OF STILLWATER TAX INCREMENT FINANCING PRE-APPLICATION ADDENDUM #4 The developer requests that the City of Stillwater finance the costs of environmental soil remediation and soil cuu..ctions on the site. Previously, the Minnesota Pollution Control Agency (the "MPCA") identified a petroleum leak on the site. The MPCA closed the site after one year of monitoring without significant remediation; however, the MPCA has recently identified a second leak on the site and has assigned a second leak site number to the site. The developer is working with the existing fee owner of the property and the seller of the property to obtain closure of this new leak site. Existing environmental reports indicate significant petroleum contamination on the site. The developer has engaged Wenck Associates, Inc. to prepare a Voluntary Response Action Plan to obtain approval of the necessary site remediation in order to build approximately thirty condominiums. In addition to petroleum contamination, initial environmental investigation has indicated the presence of arsenic and endrin-ketone, a pesticide. The presence of these contaminants could complicate the environmental remediation. In addition to environmental contamination, soil testing has indicated that the existing soils on the site are very poor 'and generally unsuitable for redevelv}'.LUent. The reports indicate the presence of sawdust and other fill materials in depths up to one hundred feet. To overcome these soil conditions, the developer will need to construct the building on 281 at depths ranging from twenty-five to one hundred feet and pour the slab on top of these pilings. The significant costs associated with both the environmental remediation and the soil corrections make the proposed development financially unfeasible without assistance from the City of the Stillwater in the form of Tax Increment Financing. Market conditions could not bear the extra costs associated with getting the site to a buildable status. Additionally, the Developer is requesting that the City assist with the financing "of portions of the project that will ultimately benefit the public. These include improvements in public infrastructure, a public trails system and a promenade between the building and the river. . . . '. 501 NORTH MAIN TAX INCREMENT FINANCING PRE-AP .t.a..ICATION . ADDENDUM #5 The proposed redevelopment will replace the existing blight on the site with 60 new and quality residential condominium units. Further, as part of this project, a goal is maximize the public benefits associated with its construction. These include environmental and quality of life improvements. Lastly, the redevelopment is anticipated to generate an additional approximately $600,000 in annual property tax revenues. Beyond the tangible financial benefit that will derive from the proposed redevelopment, there also exists the public benefit of eliminating potential exposure of Stillwater residents to one of the City's most polluted sites. The existence of contaminants within a property that sits in a flood plain is detrimental to the health and safety of the community and the surrounding environment. The cleanup of contaminants that will take place solely as a result of this project moving forward will eliminate this threat and reduce the overall environmental risk in the community. As another public benefit, the proposed building is designed to act as a permanent part of the City's diking system. This permanent flood protection will save the community costs and require the City to construct approximately 300 less feet of temporary. dikes each year of flooding. .. . Finally, by removing the existing structures and replacing them with a beautiful, distinguished building, the north end of downtown Stillwater will be solidified as a destination, rather than just a place to park, and will connect the Minnesota Zephyr Depot with the remainder of downtown. Also, it will aid the vitality of downtown Stillwater by adding an additional families living in downtown. Local business will benefit from the natural traffic this inflow of residents will generate. . . . . P) o . Q. THE TEAM: LEADING PLAYERS Inlhe e;lrly 'K(r~, ~\'huk purchased a shopping (enter in Ne\V Hope, Minncsola and ~I singl\" purl)C)sC huilJing foranArby's fast food rcstiluriUlI. Shorll)' nfter IlCquiriug these properties he sold them fur a profit. . In 1984 he dcveloped West wind Plaza a 90,000 sq. fl. shopping cenler ill Minnclonka, M illllC!ilJla ami did over half of lhe leasing himself. He WilS lr\\'oh'cd in ;111 mll;or conslruC:liun :uulleasl'huld improvement work, inc:luding a hcallh dub and a three SL:reen theater; lie dealt wilh problems of suil wrm:tillll amll:ut invuh'ed with Ihe 1) N It and man)' other guvernmenl 3ulhorilic". Artcr leasing 90% of lhe shopping center, he sold Ihe:propecl)' in 1986.11\ 1986, Mark managed cOIlSlCuctioll of a 70,000 s~ ft. shopping ccnler in Urookl)'n Park.lvtinnesola. Mter pcrsonaUy pre- leasing tu 6Sq.I" he arranged financing, built Ihe projcCI. and completed IC:l~cho'd illlpw\'cmclIls. In 1987. Mark rehabilitated a 105.000 sq. fl. ullke warehuuse wmplcll now called I >ial1lon~ Hill Center on Highway 7 in SI. l.ouis )Iark, t\.tinncsota. This building now totals 150,000 sq. fl. With the exception uf 25,000 sq. (I.., all ollhe leasing was done by Mark himself and i~ 9S~h occupied, Saliterman conslrucllon. a division of Team Properties. built a $1,700.000 12.000 ~quare foot home on Lake J.,'linnetonka whic:h appeared in the 1992 Sprhlg Home Preview. Mark has becn involved with man)' other aClluisitions both fOf himself .md hi,~ a(counling clients. "TEAM PROPERTIES"AND TEAM PROPERTIES INC. 'When skilled and talented people work h)gcthcr 011 It project "teilll1 . roperlies" begin 10 appear. A team is a multiple and compouml of ldividual strengths. Team excellence is bilsetl on ils phl~"erS abilil)' to lke individual motivalion, breadth uf experience. and pro(es."i01l<.1 uainment and uirecl iltoward a common gO.ll. .. :' MARK SALITERMAN " ..' Mark A. SaliLernmn is Prcsillcnt aild Chief Exct:uli\'c Of!it:cr of'li:ilnl :roperlies, Inc. t Ie has been managing illlJ investing in r('i11 estale f.Jf ',I\'crI5years. '.' ..' , E,IUl'tltion: '\-1;ll'k slullicu at the Uniwfliil)" uf Miulll'sula wlu.'rc hc eccived Uachclor ofSciem;c Degrees in Chcmistr}' ;ulll t\(muntiul::. I (e arncd his Ct:rtilic~ Public Accounting (crlili'lltioll ill 1()7S. Since lhell t1ark has c:onlinucc.l his commilmclll to education with J'c.ll estate ldatl'u "Ourses al the American Bar Association ilnd lhe ^mcric:lU Institule or :Crlificd Public Accountanl~. Busilless Experience: Mark began his accounting car~r allhe nlcfualional CPA firm, Touche.Ross, ill Minncapolis. During his tiJur 'cars there, he was promoted .10 supervisor. rvbrk c~lahli!ihcd his own lccounling firm, Sa1iterman, Ud., in 197K. Sillee ils incorporation, )alitc:rman, Lid. has grown dramalkally in bolh dienlele and staff. and la.~ developed a superlalive rl.'pulation b)' remaining true Iu ils two main Jrincirles: integrity and good ~rvice 10 dients. Rea E5/nli .r:xperience: While Mark wurkeu for 1ou<.:he,l{oss, he Jnderlook the construction and subse()uenl remodeling of his hOll1c in ~ew Hope, Minnesola.lle subsequently began his commercial teal estate :areer. One cf his firsl acquisitions was a shopping center in Mound, MilU\esota, which he still own.~ and has enlarged and lehalJilitated from rl1950'$ style 10 a 1980's st)'le building. This shopping (ellkr i:i HOW 30,000 s(lu.are feet with 75% c;tedit tenants. Mark pelsonall)'lcascd Ihe: entire property. <( N I"l .. p). o I o I"l' I C 1lI '1' ~~:::':::'::;:il'~" :.;,. t" i '. " . ;. ~ '... ,'". . -00..... ....::: ... ," . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community DevelvpJ.l.lent Director /l/' January 16, 2003 Preapplication Request for TIP Assistance for Territorial Prison Site The city has received the attached preapplication for TIP assistance for the territorial prison site. As previously discussed, the site has extra ordinary costs related to drainage, historic wall repair, historic buildings preservation, public trail and site improvements. As with the 501 site, the city did apply and received DTED funds to review site contamination. As a part of the fire cleanup, the pollution has been addressed. . The details of the TIP request and needs of the city will be further discussed with direction uVUJ. the city council. Any final TIP/development agreement will come back to the council for review and approval. Recommendation: Review of pre application request and provide direction to proceed with final application and development agreement. Attachments: Preapplication request. . ... ... CITY OF STILLWATER PRE-APPLIl;110N TAX INCREMENT FINANCING ASSISTANCE . Legal Name of Application: Address: Telephone Number: Name of Contact Person: Frauenshuh Sweenev 180East 5th Street, Suite 160, St. Paul, MN 55101 651.291.3591 Brian Sweeney REQUEST INFORMATION Addendums shall be attached hereto addressing in detail the following: 1. A map showing the exact boundaries of f'.uf'osed development. ATTA\.;.u~.u. 2. Give a general description of the project including: size and location of building(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the project; other pertinent information. SEE #'S 3-8 BELOW. 3. The existing Comprehensive Land Use designation and zoning of the property. Include a statement as to how the proposed development will conform to the land use designation and how the property will be zoned. Explain any discrepancies . between the proposed development and the existing land use designation and zoning. l.u~ PROPERTY IS ZONED CENTRAL BUSINESS DISTRICT. 1IuS ZONING PERMITS RETAll.. AND O~~lCE. OUR UNDERSTANDING IS THAT TO BUll..D HOUSING, T~ l;llY Wll..L NEED TO GRANT A SPECIAL USE PERMIT. 4. A statement identifying the public improvements request to be financed and why the costs of the improvement cannot be paid by the developer. l.u~ APPLICANT IS REQUESTING $3.2 MILLION TO COVER ALL PUBUC INFRASTRUl;ll1RE NEEDS AND PUBLIC PURPOSE ACTI\t llU.;S AS WELL AS ASSIST W n.u Itlli EXTENSIVE PREDEVEWPMENT COSTS OF PLANNING AND ~11~ ANALYSIS OF T~ S11~ (WHICH HAD NOT OCCURRED IN PREVIOUS EFFORTS OF DEVELOPING Itlli Sl1~).1N ADDmON, Itl~RE WAS AND IS SUBSTM 11AL ~11~ DEVELOPMENT AND PREP WORK THAT IS NEEDED BEFORE DEVEWPMENT CAN OCCUR TO CREATE "A LEVEL PLAYING ~'lliLD". 01tlliR COSTS UNIQUE TO A IDGHLY DENSE URBAN PRODUCT ARE ALSO A FACTOR. APPLICANT IS PREPARED TO BEGIN AN IMMEDIATE DIALOGUE'" 1111 Ttlli \.;11 i TO WORK l.l1KOUGH ItlliH.J:4' ISSUES. (See # 2 Below). . , \ ;' . APPLICATION FOR TAX INCREMENT FINANCING ASSISTANCE 1. Qualifications of developer, including prior experience in similar or other developments. Qualifications ,of principal member of development team including the architect, construction company, and financial advisor. The Development Team consists of Frau ens huh Sweeney, serving as Master Developer. J. Buxell Architects as Master Planner and architect for all the buildings, Shaw Lundquist as general contractor, and Robert Engstrom Companies. Together the team brings a remarkable wealth of experience, knowledge, and resources to make the redevelopment of the territorial prison'site a reality. A great deal of information has already been submitted. Additional information is available upon request. 2. "But for" letter describing need for III assistance. One of the reasons this is such a difficult site to develop is that there is over $3 million of public infrastructure needs above and beyond the traditional development requirements ofa project of this nature. Ensuring the correct size and value of the development will allow enough TIF to pay for these extraordinary public infrastructure costs as well as other TIF eligible expenses of the site, which otherwise could not be absorbed by this development. . '3. Financial information, including developer participation, and public and private funding. This is potential $40 million development project which will have a value exceeding $45 million. Except for the $3.2 million being requested for TIF to pay for public purpose expenditures and extraordinary development costs due to a complicated urban development of this nature, all the rest of the development will be privately funded. Also, almost $3 million in additional TIF monies will be generated that can be used by the City for other projects in the downtown. 4. Description of present ownership of project. Frauenshuh Sweeney and/or an. LLC owned by Frauenshuh Sweeney will purchase the land from the City. Frauenshuh Sweeney and Robert Engstrom Companies expect to own at least two of the pads each. Other individual developers may be considered as well. 5/6. Describe project. This nine acre site will have five separate buildings (See Attached Site Plan) with housing, underground parking, office, and retail. In addition, there will be "public space" which will include an Interpretive Trail, an archaeological int~I}l1 etive structure, as well as a truly unique "ruins" public space down the middle of the site (See attached Site Plan). Building 1: Mixed Use Building: 22 townhome units, an archaeological interpretive presence, and possible retail and office. Building 2: 45 Condominiums: 4 story building. Building 3: 75-100 Condominiums: 5-7 story building. . ,,01 . ,. <..-, '", 5. A statement identifying the public benefits of the proposal including estimated increase in property evaluation, new jobs to be created and other community . assets. .l.tll~ DEVELOPMENT WILL CREATE $45 MILLION OF VALUE THAT WILL YIELD AS MUCH AS $6 MILUON IN .l.lli, ALMOST HALF OF WmCH CAN BE SPENT ON 0 .lJ:lJ!.R PROJECTS (BESIDES J..u..E TERRITORIAL PRISON SU.f.) IN IJ:1J!. DOWNTOWN. 25-30 FULL TIME CONSTRUL.l.lON JOBS WILL BE LKEA.l.f.JJ IN l.u..E NEXT tn.dE YEARS OF CONSTRULII0N. 6. A written perspective of the developer's company or corporation, principals, history and past projects. ALREADY SUBl\'U.ll.f.D SUBSTANTIAL MATERIALS. ADDmONAL INFORMATION IS AVAILABLE UPON REQUEST. Applicant understands and agrees that the information contained in this application, and the information contained in items above, is intended for use by the City of Stillwater, its officers, employees, and agents in connection with the City's consideration of possible tax in...,. ",ment bond financing for applicant's project; however, the City gives no assurance that this information may not be disclosed, in whole or part, to persons other than City's officials, employees an agents. SIGNATURE ,)r ~ Date: rJ)~ :I..D .2.00:.l- '" . . ~ .-: to "" t. Building 4: 22-32 Rental Units: 2-3 story building. Building 5: Mixed Use Building: 40 housing units; possible retail and office. TOTAL RETAIL: 6,000 sf TOTAL OFFICE: 10,000 sf TOTAL PARKING SPACES: 315 - 330 . 7. Estimated project costs: a. Land acquisition: b. Pre-development: StudiesIPlans b. Site Development: c. Building Cost d. ArchitecturallEngineering e. Legal Fees f Bond discount. . . g. Interest during construction h. Contingencies TOTAL $ 875,000 $ 350,000 $ 4,000,000 $30,000,000 $ 1,200,000 $ 200,000 $ 1,500,000 $ 787,000 $38,912,000 8. Will project be occupied by application after completion: Applicant expects to own several pads, however, will sell individual pads to separate developers. Discussion with the City will determine the ownership and maintenance of "public spaces" on the site. . 9. Describe amounts of City assistance being requested and discuss for what purpose. $3.2 million ofTIF is being requested to cover all public infrastructure / needs and public purpose activities as well as other expenses that would "level the playing field" for the developer on this site. The Applicant is prepared to begin an immediately dialogue with the City to work through the TIF issues. 10. Are there any significant environmental impacts signs that impacts to the site or area that may result from the project? NO 11. Present schedule showing dates for design construction and occupancy of the project: Design Completed: March 2003 Construction of 4/5 buildings: Begin: July! August 2003. Completed/Occupied: Spring 2004.(s): Begin: Spring 2004. Completed/Occupied: December 2004. 12. Applicant: Brian Sweeney President Frauenshuh Sweeney 180 East 5th Street, # 160 St. Paul, MN 55101 651.291.3591 . iH.,; <1_ 651.223.5652 fax LLC Formed: November 2002 . 13. Names and addresses of principal partners, major stockholders, etc. David Frauenshuh,Brian Sweeney, Randy McKay, Richard Wicka, Gary Lindstrom. c/o Frauenshuh Sweeney 180 East 5th Street, # 160 St. Paul, MN 55101 651.291.3591 14. Names of Consultants: Architect/Engineering: J. Buxell Associates Financial: US Bank, others as needed. Construction: Shaw Lundquist Assoc. Inc. Development Consulting: Robert Engstrom Companies Legal: Winthrop Weinstine Archaeological: 106 Group Hydrological: Allied Test Drilling ~ket: ~cldRe~arch Environmental: Environmental Property Audits 15. Financial History/References: References or letters of credit-worthiness from financial institutions available upon request. No principals have ever filed for . bankruptcy or have ever defaulted or are delinquent on property taxes for property in the City of Stillwater. 16/17/18. STATEMENTS: Frauenshuh Sweeney and the development team will undertake this development if a satisfactory agreement can be reached for the City's commitment for requested TIP. Given our financial analysis to date and the creditworthiness of the development team, we believe financing will easily be achieved for any portion of this development. 19. The City reserves the right to require additional information and supporting data from the applicant after the fding of this application. Applicant understands and agrees that information contained in this application and the information contained in items above is intended for u~ by the City of Stillwater, its officers, employees, and agents in connection with the City's consideration of possible tax increment bond financing for applicant's project; however, the City gives no assurances that this information may not be disclosed, in whole or in part, to persons other than City's officials, employees, and agents. . ~'~ . yi " . The Undersigned, the ~~-h".e... of applicant hereby r"..."sents and warrants to the City and he has carefully reviewed this application, and that herewith are accurate and complete to the best of the Undersigned's knowledge and belief. DAlh1J: I ct. ~l). Q a.. B?,1 ~(~ Its: 'P,,'~c'&'...L . . . MEMORANDUM TO: Mayor and City Council FROM: City Administrator SUBJECT: Part-time Fire Personnel Pay DATE: January 17, 2003 Gentlemen: It has been the city's practice to grant a wage increase to part-time fire personnel every couple of years. This is done so that the wages keep in line with what other communities . are paying and prevents large one time increases by keeping current. If granted a .50 per hour increase across the board for all positions it will cost the city approximately $4,000 per year based upon the average hours worked by the department. Since .50 is a relatively minor amount (2 12 % per year) I recommend it be granted all effective January 1,2003 rather than split .25 per year. Action Reauired Pass a resolution establishing pay rate for part-time fire personnel. Recommendation I recommend approval of the resolution granting the wage increase as stated. . . ESTABLISHING HOURLY PAY RATES . FOR PART-TIMEf1'iREPERSONNEJ: BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the hourly pay rates for part-time fire personnel, effective January 1, 2003 thru December 31, 2004 are as follows: Eff. 1/1/03 Probationary Firefighter Firefighter (successful completion of Firefighter I, First Responder, and Probation period) Engineer Lieutenant Captain Assistant Chief $ 9.00 9.75 10.50 11. 00 11.50 12.50 Additional pay: Fire Suppression Technician Certificate Company Officer Certificate Fire Protection Technician Diploma or Fire Science Technology AAs Degree .25 .25 .25 . 1.00 Adopted by the City Council ofthe City of Stillwater this 21 st day of January, 2003. Jay Kimble, Mayor Attest: Diane Ward, City Clerk . . ESTABLISHING HOURLY PAY RATES FOR PART-TIME FIRE PERSONNEL BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the hourly pay rates for part-time fire personnel, effective January 2003 thru December 31, 2004 are as follows: Err. 1/1/2003 Probationary Firefighter Firefighter (successful completion of Firefighter I, First Responder, and Probation period) Engineer Lieutenant Captain Assistant Chief $9.25 9.75 10.75 11.25 11.75 12.75 . Additional pay: Fire Suppression Technician Certificate Company Officer Certificate Fire Protection Technician Diploma or Fire Science Technology A.A.S. Degree .25 .25 .25 1.00 Adopted by the City council of the City of Stillwater this 21st day of January, 2003. Jay Kimble, Mayor Attest: Diane Ward, City Clerk . CITY OF OAI< PARI< HEIGHTS . ~[g@[gU ). _~ JAM-9 14168 Oak Park Boulevard No. . P.O. Box 2007' Oak Park Heights, MN 55082.2007. Phone: 651/439-4439. Fax: 651/439.0574 Ill> : January 7, 2003 Larry Hansen, Administrator City of Stillwater 216 N. 4th St. Stillwater, MN 55082 Re: Trunk Highway 36 Partnership Study Policy Advisory Committee Dear Mr. Hansen: ~ At the December 11, 2002 T.H. 36 Partnership Study Policy Advisory Committee meeting the Committee presented their findings and recommendations for improvements to Trunk Highway 36. . The Oak Park Heights City Council would like to schedule a worksession with the Stillwater City Council, the Stillwater and Oak Park Heights Planning Commissions, and the other PAC members to discuss the recommendations. The proposed date and time for this worksession is Wednesday, February 26,2003 at 6:30 p.m. In order to accommodate the number of people in attendance, the Oak Park Heights Council is requesting the worksession be held at Stillwater City HalL Please let me know if the date, time and place are agreeable to your City Council and Planning Commission. Very truly yours, CCt/l~ Acting Administrator . III.." .ill' I i" I, II "I,ll i i ,j I, I ~1,.l,1. II" II, ,I ~, 111111111. j, I. :1" I IIII11 i L,I,;, I IJI III" M ,1.,..'1. I' ~~: J, 1IIIIIIIJIjj~i., 11l.i,I,ilil~l, 11111,111 u.", U I.M..lll i ,Ililll MI'I~.dUU.il&..IIIIIIlJIi~~j,H 1~.Ilt.1,,,..II~,,,,. ~,llilll..l l,~ I, ~",ll.u.III,II, i.i1~"lli L11 ~Ii' i ,,1"'II.,,~,ul,I~IIII1,M,,!11 III".~II il,l i :~ I ~ _1111 OJ ,il,,,,1, dJI ,ullll i,1 ,I j 1,11.111.11" ~,lLIiioli ,1.~Lii.i,11 ,I 11,11.,111" I, ,I "I,.I,lillll." lll....i'~i .i.ILI ~."L ~~~Il III il ,ll,,11 ,i.ll, ~ U ',01 I,i 1,,1111.. i ,,,,IIl~ I , I.' L,II Ii ii, II "Ij III,,, i Tree City U.S.A. January 16,2003 ~. . Dear Sue and City Council, I received your Certificate of Appreciation in the mail this week, and I am very impressed with it, and houored to receive it. My not showing up to receive it personally was not due to lack of interest but due to my habit of going to City Half on Wednesdays for the Human Rights Commission. Somehow I "slipped a cog" after receiving Sue's phone call invitation for Tuesday, and wrote it down on my calendar as a Wednesday appoiutment. My mistake, and my loss at having a chance to thank you in person for your generosity of spirit. . I am very glad that Council Member Gary Kriesel will be attending future meetings; his attendance will benefit both the Commission and the City. I am also very pleased that as I leave the Commission, the Community Circle is stepping in to be involved in the Hate Crime/Bias Incident Response Plan of the Commission. Developing that program was my main interest on serving on the Commission, since I have so many friends from many different races and religions as a part of my own friendship circle. I wanted to make sure they would be welcome in Stillwater whenever visiting here. As a member of the Baha'i Faith, I believe that world peace starts at home, and that race unity and elimination of religious prejudice are foundation stones to an inevitable, though perhaps distant, world peace. Sincere, 7. / b~-4;!1. ~V?L/.d;- "....... ?/ _. pV Louise Watson . January 14,2003 WASHINGTON COUNTY OFFICE OF ADMINISTRATION GOVERNMENT CENTER 14949 62ND STREET NORTH. PO. BOX 6. STILLWATER, MINNESOTA 55082.0006 651-430.6001 Facsimile Machine 651-430-6017 James R. Schug ~ County Administrator Molly F. O'Rourke Deputy Administrator . Dear Chairpersons and Administrators: This is to advise you of the Washington County Board of Commissioners' Officers and appointments for 2003: Washilll.:!:ton Countv Board of Commissioners - - Commissioner Dennis C. Hegberg, Chair Commissioner, R.H. Stafford, Vice Chair Commissioner Bill Pulkrabek Commissioner Nile Kriesel Commissioner Myra Peterson Commissioner appointments to County and metropolitan boards and committees for 2003 have been made and are attached. . Should you have any questions regarding this information, please contact me. Sincerely, J9::. s!:/1 County Administrator pr Distribution: Metropolitan County Commissioner Chairpersons Metropolitan County Administrators Metropolitan Committee Chairpersons Washington County Municipalities Watershed District Board :Managers N: '; \ \. P ,C omnlItlee Book IC ommissioner Appointments\M asappt. wpd . EQUAL EMPLOYMENT OPPORTUNITY I AFFIRMATIVE ACTION . . . ~~ 2003 WASHINGTON COUNTY BOARD APPOINTMENTS TO COUNTY ADVISORY COMMITTEES COMMITTEE COMMISSIONER Community C)rrections Advisory Board, Contact Nile L. Kriesel Community Social Services Advisory Committee, Contact Myra Peterson Comparable Worth Committee, Contact Nile L. Kriesel Dick Stafford (All.) Finance Committee, Member Bill Pulkrabek Dick Stafford, Chair Groundwater Advisory Committee, Contact Dennis C. Hegberg Historic Court house Advisory Committee, Contact Nile L. Kriesel Housing and Redevelopment Authority, Member & Contact Nile L. Kriesel hltemal Audit Advisory Committee, Member Nile L. Kriesel Law Library Board, Member Dick Stafford Legislative Committee, Member Bill Pulkrabek Dick Stafford Library Board, Contact Bill Pulkrabek Mental Health Advisory Council, Contact Dennis C. Hegberg Minnesota Extension Committee, Member Bill Pulkrabek Dennis C. Hegberg Noxious Weec Appeal Committee, Contact Nile L. Kriesel Parks and Open Space Commission, Contact Myra Peterson Personnel Committee, Member Bill Pulkrabek Planning Advi sory Commission, Contact Nile L. Kriesel ~,;.~., 2003 WASHINGTON COUNTY BOARD APPOINTMENTS TO COUNTY ADVISORY COMMITTEES COMMITTEE COMMISSIONER Plat Commission/(Real Estate Acquisition Committee), Member Nile L. Kriesel Public Health Advisory Committee, Contact Dick Stafford . Dennis C. Hegberg (Vice Chair) Bill Pulkrabek Nile L. Kriesel Myra Peterson (Chair) Dick Stafford Regional Rail Authority Board, Members Sentence to Service Task Force Dennis C. Hegberg Workforce Investment Board, Contact Nile L. Kriesel . . . . . 2003 WASHINGTON COUNTY BOARD APPOINTMENTS TO METROPOLIT AN BOARDS AND COMMISSIONS BOARD COMMISSIONER Andersen XL Project Ad Hoc Committee, Member Nile L. Kriesel Association (,f Minnesota Counties (Delegates) Dennis C. Hegberg Bill Pulkrabek Nile L. Kriesel Myra Peterson Dick Stafford AMC Board of Directors Dennis C. Hegberg Myra Peterson (Alt.) Association of Minnesota Counties District X Representative Myra Peterson Dennis C. Hegberg (Alt.) Nile L. Kriesel Dennis C. Hegberg Dick Stafford Dennis C. Hegberg Nile L. Kriesel Myra Peterson Myra Peterson Corrections ~;ubcommittee Extension ClImmittee General Gov~mment Housing Human Services Committee Legislative Steering Committee Transportatic n East Metro Radio Communications Nile L. Kriesel Dick Stafford 1-494 Wakota Bridge Coalition Myra Peterson MELSA-METRONET Myra Peterson Metropolitan Area Ageucy on Aging, Inc. Nile L. Kriesel Metro East Development Partuership Dick Stafford Metropolitan Energy Task Force Dick Stafford Nile L. Kriesel (Attending All.) ~;,,-" 2003 WASHINGTON COUNTY BOARD APPOINTMENTS TO METROPOLIT AN BOARDS AND COMMISSIONS . BOARD COMMISSIONER MetroGIS PoJicy Board Dennis C. Hegberg Molly O'Rourke, Deputy Administrator (Alt.) Metropolitan Inter-County Association (MICA) Myra Peterson Dick Stafford Nile L. Kriesel (AIL) Metro Transitways Development Board Myra Peterson Dennis C. Hegberg (Alt) MetropoJitan Mosquito Control Myra Peterson Dennis C. Hegberg (Also Executive Committee) Metropolitan 911 Telephone Board Dick Stafford Myra Peterson Metropolitan 911 Executive Board Myra Peterson . Metropolitan Radio Board Dick Stafford MetropoJitan Transportation Advisory Board Myra Peterson Minnesota Association of Governments Investing for Counties Dennis C. Hegberg Minnesota Counties Insurance Trust Dennis C. Hegberg Minnesota Transportation Alliance Myra Peterson Dennis C. Hegberg (Alt.) National Association of Counties (NACo) Delegates Dennis C. Hegberg Bill Pulkrabek Nile L. Kriesel Myra Peterson Dick Stafford . . . . 2003 WASHINGTON COUNTY BOARD APPOINTMENTS TO METROPOLIT AN BOARDS AND COMMISSIONS BOARD COMMISSIONER Ramsey/WaSlington Resource Recovery Joint Powers Board Dennis Hegberg Bill Pulkrabek Dick Stafford Red Rock RaH Corridor Myra Peterson Dick Stafford Regional Soiid \Vaste IVlanagement Coordinatin g Board Dick Stafford Dennis C. Hegberg Rush Liue Rail Corridor Dennis C. Hegberg Bill Pulkrabek STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082-4806 (651) 439-1675 FAX (651) 439-0012 Board of Trustees Meeting Agenda Tuesday, January 14, 2003, 7 P.M. . 1. Call to Order 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report* F. Director and Other Staff Reports+ G. Financial Report + H Policy Review - No policy review this month! A+ I A 5. MLA Legislative Day 10. Fundraising Campaign A. Naming opportunities B. Case Statement C. Gifts of Securities D. Report of Other Progress to Date I+ I D+ 1+ . D I 1* A+ I 6. Director's Personnel Evaluation 7. State of Minnesota Budget Shortfall 8. Workshop Session with the City Council- March 4, 4:30 P.M. 9. Tour of SPPL Central Library- Saturday, February 8 or February 22 11. Building Expansion A. Building Program Progress I B. Responses to the Request for Qualifications & Architect Selection Committee I+ 12. Resolution ofthanks to Taco Bealka and Terry Zoller Committee Reports A 13. Committee List & Reports 14. Other 15. Adjournment I+ If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday, January 13, 2003. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously . Distributed Agenda Item 4.a. . STILL WATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER, MN 55082-4806 651 439-1675 FAX 651 439-0012 Board of Trustees Meeting Minutes Tuesday, December 10,2002 Present: ~ill Fredell, Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers, Jessica Pack, ML Rice, Brian Simonet Absent: i\ndrea Tipple Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order The meeting was called to order by President Hickey. 2. Adoption of the Agenda Myers and a second by Rice. The agenda was adopted as amended with a motion by 3. Communic~itions and Public Commentary 4. Consent Ca lendar The Consent Calendar was adopted including payment of bills totaling $56,813.65. Motion by Hodsdon and second by Myers. 5. Ratification of 2003 Wages A motion was made by Hodsdon and seconded by Fredell to approve the 2003 wage packet as presented. The motion passed. . 6. Director's F ersonnel Evaluation The Executive Committee will be conducting this evaluation aNd will be involving the Board in the process. 7. State of Miqnesota Budget Shortfall impacts oftbe state budget shortfall. Director Bertalmio reported on potential 8. Fundraising Campaign A. NamJ ng Opportunities The task force will meet in January. B. Case Statement Development The finishing touches are being put on the case ~tatement at this time and it will be completed by the end of the year. C. Boal d Financial Commitment The Board financial commitment is complete. D. Report of Other Progress to Date Huelsmann reported on fundraising progress to date including a planning grant from the St. Croix Foundation. Included in thi; progress report was news of a planned meeting to develop fundraising strate sies for the medical community. Staff and committee members are approaching a deadline for submission to the Bayport Foundation and are setting up a meeting with 1he St. Paul Foundation. . page 2 9. Building Expansion A. Building Program Progress The staff is working to pull figures and features from the 2000 space need study to make predictions for the year 2020. B. Building Advisory Committee Meeting This committee met on December 5th and reviewed progress of the building program and the qualities and elements of a re-vitalized building. They will tour the St. Paul Library in January. This tour will be open to all trustees. C. Architect Selection Process The Architect Selection Committee was approved with a motion by Rice and a second by Pack. The committee includes four Board Trustees (Fredell, Hickey, Huelsmann, Myers). All interviews are open to any trustee at any time. D. Draft Request for Qualificatious The R.FQ was approved as amended with a motion by Huelsmann and a second by Fredell. . 10. Committee Reports The Communication and Events Committee had its organizational meeting on December 3rd. A list of committee members was shared with the Board. 11. Other Mileage Rates Motioned by Myers and a second by Huelsmann to adopt the IRS mileage rate. The motion passed. Library Legislative Day is set for February 19, 2003. 12. Adjournment The meeting adjourned at 7:48 p.m. . . . . . Chair Untiedt CaJI To Order Agenda: Minutes: Treasurer: Attornev: flanner: Engine..er: Clerk: Committees: 8:00 PM Old Businesfi New Business: Adiourn 01/16/2003 StiJIwater Township January 23, 2003 Stillwater Town Hall 7:00 P.M. Regular Meeting Adopt Approve Minutes January 9,2003 Regular Town Board Meeting 1. Report 2. Checks and Claims 3. Chris Kearney-Building Inspection 4. Discuss Workers Comp Insurance ] . Yearly Audit-Legislature, Etc. 2. Perry Variance Status ]. Ludack Screening Update 2. Sherrick Building In Front ofI-Iouse 1. Stonebridge Trail Update 2. Hart Right-of-Way Situation 1. Urban Twp. Short Course. 2. Misc. 1. Report Park Status-Hiniker 2. Advertise Two Planning Commission Positions ] . Chief of Police Report 2. Denise Remick re: Mapping 3. Pam Carter-Park Donation Withrow School 1. Review Park Maintenence Needs (Johnson) Pat BantU January 9, 2003 ~llllWATER TOWN BOARD MEETING Town Hall 7:00 P.. Present: Chairperson Sheila-Marie Untiedt, Jim Hiniker, Jim Doriott and David Johnson. Also, Treasurer Gloria Sell, Planner Dick Thompson, Engineer Paul Pearson and Attorney Tom Scott. Jim Hiniker, David Johnson and Pat Bantli signed their oaths of office. 1. AGENDA - M/S/P Johnson/Doriott moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Johnson/Hiniker, moved to approve the 12/12/02 Stillwater town board meeting minutes with the correction of item 7 under Treasurer . . . transfer of $14,092.66 from the general fund to the town hall renovation fund. (4 ayes) 3. TREASURER- 1. Financial report given. 2. Checks #16055 thru #16124 and Transfers 1202-1, 1202-2, 1226 and 1230 were reviewed and approved. 3. It was mentioned that Rex Perry and Bart Montanari owe money to their escrow accounts. 4. M/S/P Hiniker/Johnson moved to contract with Eide Bailly for the 2002 township audit. (4 ayes) 5. It was requested that the building inspector come to the next meeting to discuss more timely reporting. 6. A letter will go to Chris Kearney that building permits will be withheld until Montanari Homes, Inc. payoff their escrow account. 7. A letter will go to Rex Perry regarding the minus balance in his escrow account. 8. The necessity of a yearly audit carries a heavy burden. legislators and the township association will be made aware of our supervisor's concerns. . 4. ATTORNEY- 1. M/S/P Johnson/Hiniker moved to approve the lot line adjustment for the Palmer/U.S. Homes properties moving the east line of the Palmer property to the west reducing the size of the Palmer parcel from approximately 18 acres to 16 acres per the attorney's review. (4 ayes) . Stillwater Town Bc ard Meeting - 1/9/03 Page Two 2. Deeds were signed for the Josephson/Rydeen lot line adjustment per the . attorney's review. 5. PLANNER- 1. The plann er is to formulate a policy regarding screening in order to avoid confusion in future. The plann er will communicate by letter to the Ludacks that they have until June 1, to plant the 5 cedar trees they have offered. 6. ENGINEER- 1. Delivered eleven large boxes of township related files with a comprehensive list and instruction for their care. 2. M/S/P Hiniker/Doriott moved to place rumble strips on Stonebridge Trail and develop a 4 way stop at Penfield and Stonebridge with flashers for the stop signs. (3 ayes, Johnson nay) 3. Sealcoatir g this year will include streets not done last year as well as the 2003 list of needy roads. 4. The Harts will be present at the next meeting re: pillars placed in their right-of-way. The engineer gave a comprehensive review of rules for right-of-ways which is being forwarded to the Harts. 7. ORGANIZATIONAL ITEMS - Next agenda if all supervisors present. . 8. PLANNING COMMISSION VACANCIES - An ad will be placed in the Gazette for 2 positions. 9. ADJOURNMEN r - Meeting adjourned at 9:00 p.m. Clerk Chairperson Approved . Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, January 16, 2003 12:26 PM Pat Raddatz Washington County Board Agenda - 1/21/03 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda January 21, 2003 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share with the County Board their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the county administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments on the topic listed on your sign-in card. You are encouraged not to be repetitious of any comments made by any previous speakers and to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative; if it does not address the topic listed on the sign-in card; or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. . 3. 9:10 - Consent Calendar 4. 9:10 - Metropolitan Mosquito Control- Joe Sanzone, Director Update on 2002 Program and Overview of the 2003 Budget 5. 9:30 - Community Services Department - Dan Papin, Director Trends in Income Maintenance Programs 6. 9:40 - General Administration - Jim Schug, County Administrator Legislative Update 7. 9:50 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any 1 . action necessary because (if discussion will be scheduled for a future board meeting. 8. Board Correspondence .9.10:10 - Adjourn The County Commissioners will Hold Interviews with Applicants for Various Committees Prior t) and Following the County Board Meeting ************************************************************************ Meeting Notices January 21 - Housing and Redevelopment Authority 3:30 p.m., 1584 Hadley AVI~. N - Oakdale January 21 - Public Health Advisory Committee 5:30 p.m., Washington COL nty Government Center January 23 - Community Corrections Advisory Board 7:30 a.m., Washington COLnty Government Center January 23 - Resource Recovery Project Board 8:30 a.m., 1670 Beam Avellue - Maplewood January 24 - EMS Radio Communications Board 9:30 a.m., MCIT - 100 Empire Drive - St. Paul **********************~************************************************************* Washington County Board of Commissioners .onsent Calendar - Januar r 21, 2003 Consent Calendar items arE! generally defined as items of routine business, not requiring dis(lussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are prEsented for Board approval/adoption: Administration A. Approval to reappoint Pc mela Skinner, Oakdale, to the Ramsey-Washington Metro Watershed District Board of Managers to a term expiring February 23, 2006 B. Approval to donate furni :ure from Minnesota Extension to Washington Conservation District. Assessment, Taxpayer Sen. ices & Elections C. Approval of resolution, n~purchase of tax-forfeited parcel by former owner Pine Glen Townhom~s Association. e> D. Approval to change pUblic hearing from January 21 to February 4, 2003, for the detachment end annexation of parcels in Woodbury. .ommunity Services 2 E. Approval of contract with the Washington County Housing and Redevelopment Authority for Housing Coordinator position. Court Services F. Approval to change the name of Court Services to Community Corrections. . Financial Services G. Approval of an increase totaling $240 in the Petty Cash and Change Funds, Policy No. 2014, along with some minor changes in the allocation of these funds amongst departments. Public Health & Environment H. Approval and execution of agreement with Heritage Environmental for household hazardous waste management services. Recorder I. Approval for Plat of Huntington Meadows, Bay town Township. Transportation & Physical Development J. Approval of resolution, final payment to Dresel Contracting, Inc. in the amount of $8,216.17 for road construction on CSAH 15. K. Approval of resolution, final payment to Dresel Contracting, Inc. in the amount of $69,173.01 for reconstruction of CSAH 3, Olinda Trail L. Approval of resolution, bid award for carpeting within county facilities to Hiller Commercial Floors for 2003 carpet needs. . M. Approval and execution of operations grant to the Washington County Historical Society. N. Approval and execution of Amendment No.6 to the lease of facilities space for the Washington County District Court use within the Forest Lake City Hall. O. Approval and execution of Lease Amendment No. 1 to Lease No. 160 for space use to house the Forest Lake License Center. P. Approval and execution of revised Amendment NO.1 to MN/DOT agreement no. 81480P, cooperative partnership agreement and will extend the agreement to March 19, 2004. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 3 Diane Ward From: Sent: To: .Ubject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, January 09,200312:33 PM Pat Raddatz Washington County Board Agenda - 1/14/03 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, Countf Board Agenda January 14, 2003 - 1:45 p,m. 1:45 to 2:45 - Board Work~:hop with Financial Services Update on Collection Effort 5 for 2002 2:45 to 3:35 - Board Wor~shop with Transportation and Physical Development Current Traffic and Pedestrrian Issues 1. 3:45 - Roll Call Pledge of Allegiance 2. 3:45 - Comments from the Public .isitors may share their cOllcerns with the County Board of ommissioners on any issuf that is on or not on the agenda. The Chair will direct the County Admi istrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address tc, five minutes. The Chair reserves the right to limit an individual's presl~ntation if it becomes redundant, repetitive, irrelevant, or OVI ~rly argumentative. The Chair may also limit the number of individl al presentations on any issue to accommodate the scheduled agenda item;. 4. 4:00 - Transportation and Physical Development - Jim Luger, Parks Director St. Croix Bluffs Regional Pa rk Master Plan Amendment 5. 4:35 - General Adminisl:ration - Jim Schug, County Administrator Agreement with Washingtoh Conservation District 6. 4:45 - Commissioner RI~pOrtS - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee ad ivities, make comments on matters of interest and information, or raise ql estions to the staff. This action is not intended to result in substa ltive board action during this time. Any action necessary because 0' discussion will be scheduled for a future .oard meeting. 1 7. Board Correspondence t 8. 4:55 - Adjourn 9. 5:00 to 6:00 Board Workshop with County Library Board County Library Board Structure . ************************************************************************ Meeting Notices January 14 - Finance Committee Meeting 1:00 p.m., Washington County Government Center January 14 - Mental Health Advisory 4:00 p.m., Washington County Government Center January 15 - MICA Annual Meeting 12:00 p.m., Chanhassen Dinner Theatres, 501 W. 78th St. January 15 - Transportation Advisory Board 2:00 p.m., 230 East 5th St., Mears Park Centre - St. Paul January 16 - Workforce Investment Board 8:30 a.m., Washington County Government Center January 16 - Parks and Open Space Commission 7:00 p.m., Washington County Government Center ************************************************************************************ Washington County Board of Commissioners Consent Calendar - January 14, 2003 . Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of Commissioner committee assignments for 2003. B. Approval of appointment/reappointments to advisory committees for 2003. C. Approval to amend Policy #1111, Guidelines for Advisory Committees, Boards and Commissions. D. Approval of resolution setting aside a portion of the annual distribution of the net revenue in the county's forfeited tax sale fund for the acquisition and maintenance of county parks or recreational areas. Assessment, Taxpayer Services & Elections E. Approval of 2003 assessment contract fee schedule. . 2 Community Services F. Approval to designate T:lmmy Kincaid, Community Services Supervisor, as child protection staff to sign notifications of intent to interview .hildren on school prope~'. G. Approval of contract wit h Mental Health Systems, PC to provide day treatment services for indi"iduals with a mental illness in Washington County. H. Approval of contract for 2003 with Rule 36 Limited Partnership of Duluth III for residential sE~rvices at Hamilton House in Lake Elmo. 1. Approval to accept a grant from the Department of Human Services, Chemical Health Division f(lr a mentor program. J. Approval of the 2002-20)4 contract with Totems, Inc. for professional home based n lental health, therapeutic support to foster care, family community sUI lpOrt and parenting assessment services. K. Approval of the 2003-2004 contract with Family Means for caregiver training and education wai' fer services. L. Approval of the 2003-20)4 contract with Hope House of S1. Croix Valley for corporate adult fJster care services. M. Approval of 2003 contract with Family Means for respite care services. N. Approval of 2003 contra:t with Washington County Housing and .edevelopment authority tI) provide housing subsidies for individuals ith a serious and persiste lt mental illness under the Bridges II Program. O. Approval of 2003-2004 contract with partners in Community Supports for consumer directed com nunity support services. P. Approval of 2003-2004 cDntract with ORION ISO, Inc. for consumer directed community SUPPOI t services. Q. Approval of 2003 contra:t with Stivland, Inc. (dba Harbor Shelter and Counseling Center) to provide child shelter and short term treatment services. Human Resources, EmploYI~e Safety & Risk Management R. Approval of bandingjgra :ling recommendations as follows: Fleet Technician B24-3 (new cOlnbined job description) and eliminating the classifications of Mechanic, B23-3 and Welder Mechanic B23-2; Services Representative A12-1 to Sa-1; and Sr. Service Representative from B21-1 to B23-1. Public Health & Environmelllt S. Approval to enter into all agreement for emergency notification .ervices with Dialogic Communications Corporation. Transportation & Physical [Ievelopment 3 T. Approval to appoint Dennis O/Donnell, Senior Planner, as the County/s representative to the Lower St. Croix Partnership Team and Sergeant Jerry Cusick from the Sheriff/s Office as an alternate. U. Approval of resolution for parking restrictions along CSAH 23 between Willard and Walnut Street. . Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . .' 4