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Home My WebLink About2005-11-01 CC Packet .. AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-21 Council Chambers, 216 North Fourth Street November 1, 2005 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Library Project Update 2. Workshop on Long Lake STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE - Observance of Veterans Day - November 11, 2005 .PPROV AL OF MINUTES - Approval of October 18, 2005 regular and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. HSI Presentation by Robert Butler OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2005-236, directing payment of bills 2. Possible approval of contract with Milliman and Associates for Medicare Part D Actuarial Equivalence Testing services 3. Resolution 2005-237, approving 2005-2006 salary for City Administrator 4. Resolution 2005-238, approving 2005-2006 salary for Director of Administration 5. Resolution 2005-239, approving contract with Don Empson 6. Possible approval of Special Event for Victorian Christmas - December 3, 4, 10, 11, 17 and 18, 2005 7. Resolution 2005-240, approving agreement for background investigations with Jan Pitman 8. Resolution 2005-241, approval of agreement for snow removal services 2005-2006 with Lehmicke Construction PUBLIC HEARINGS .NFINISHED BUSINESS NEW BUSINESS 1. Possible approval of water leakage investigation proposal for City Hall with Inspec (Resolution) 2. Possible approval of AUAR update and review (Resolution) 3. Possible approval of Browns Creek Master Plan including park maintenance schedule 4. Possible approval of contract for consultant services for assistance in preparation of infill guidelines (Resolution) 5. Proposed 2005 Traffic Control Sign Changes 6. Revised drainage & utility easement for Settlers Glenn 2nd Addition (Resolution) .. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ~ . 2 . AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-21 Council Chambers, 216 North Fourth Street November 1, 2005 REGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 1. Library Project Update 2. Workshop on Long Lake OTHER BUSINESS STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. Community Dev. Director 6. City EngineerlPWD 7. City Attorney 8. Finance Director 9. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of October 18,200gfegular and executive session minutes ~ETITIONS, INDIVIDUALS, DELEGATIONS &COMIYIENDATIONS 1. HSI Presentation by Robert Butler OPEN FORUM The Open Forum is a portion of the Cgt..mciIOieeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2005-236, directirigpayment of bills 2. Possible approval of contract with Milliman and Associates for Medicare Part D Actuarial Equivalence Testing services 3. Resolution 2005-237, approving 2005-2006 salary for City Administrator 4. Resolution 2005-238, approving 2005-2006 salary for Director of Administration 5. Resolution 2005-239, approving contract with Don Empson 6. Possible approval of Special Event for Victorian Christmas - December 3, 4, 10, 11, 17 and 18, 2005 PUBLIC HEARINGS UNFINISHED BUSINESS NEW BUSINESS 1. Possible approval of water leakage investigation proposal for City Hall with Inspec (Resolution) A 2. Possible approval of AUAR update and review (Resolution) ., 3. Possible approval of Browns Creek Master Plan including park maintenance schedule 4. Possible approval of contract for consultant services for assistance in preparation of infill guidelines (Resolution) 5. Proposed 2005 Traffic Control Sign Changes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. ~ ~ 2 .. October 27,2005 ~ Mayor Kimble City Council Members Mr. Eckles I am writing to ask you to examine the issue of raising the water level of Long Lake with an open and objective mind. If the council has any authority to make a decision on this issue, then it is extremely important that you fully educate yourselves on the impact rainfall and runoff has had on the lake 1eyel for 30+ years, the many studies and engineering models that have been done, and the impact a change would have on all residents on the lake. You also need to determine the cost to the city if the lake level is raised and property is taken. Our family moved to Marine Circle in September 1975. In June 1976 we had rain that caused the lake to come up half way across our lawn. There was no outlet on the lake to preyent the water from rising higher and higher. City employees came to our house and told me they would have to sandbag in order to protect our home. I can't tell you what a scary and emotional experience that was and one I hoped would never be repeated. Fortunately, we did not have to sandbag as the water began to recede the next day and we entered a summer-long drought. An outlet was installed at County Rd 12 in 1978, but became inadequate quickly as ~ development progressed on County Road 5, in Oak Park Heights and on the west side of Long Lake. We haye had the lake rise and the water come up on our property on many occasions as this new development took place. In 2003 we did sandbag our home when lake 1eye1 rose to within 20 feet of our house. We left the sandbags in place until the outlet was built in October 2004. Protection of property and homes should be the highest priority of the City of Stillwater, the DNR and the Brown's Creek Watershed District. Before any changes could even be considered to the outlet on the north end of Long Lake at 72nd street, I feel the following two things need to be done. 1. Complete the outlet as originally designed, including excavating the channel that flows into the Jackson Wildlife area. 2. Determine how the new outlet is operating by waiting through 2 or 3 more yearly cycles and the completion of the study being done by the Watershed District. It is important that these steps be taken first and to also recognize that the design was done with future development plans in mind. A decision to plug the notch and raise the height of the outlet, then see what happens, is irresponsible and could put property and homes in jeopardy. . 07; /Ff,Jl / of? ~ As council members, you are not expected to be authorities on all issues that come before you. That is why studies have been done and engineering models developed by professionals who are experts in their field. The outlet that was built on Long Lake was the result of the studies and engineering models done by experts. A height of889.8 was set to provide the minimum state leye1 of protection of one foot of freeboard above the lowest basement on the lake in the event of a 100 year storm. Contrary to what was stated by Don McKenzie and Jim Ehrhart in the August 16, 2005 council meeting, Kathleen Pizinger's house is the lowest basement on the lake, not Ehrhart's. In the City Council meeting on August 16, 2005 Mayor Kimble commented on the fact that he has been involved with the Long Lake water level issue for 25 years and is getting very tired of hearing about it. I support and agree with the mayor for we are also very tired of having the issue raised over and oyer again. We have been dealing with it for over 30 years and it has caused us extreme emotional stress worrying daily that it might rain hard and long enough to cause damage to our property and home. Until the outlet was installed, we have been unable to go on vacation without watching the weather reports for the Twin Cities area while we were gone. ~ I ask you to do the right thing. It is wrong to take our property and home that we have lived in and raised our family in for over 30 years. I believe those who want higher water do not want a change of a just couple of inches for recreational boating. It has gone beyond boating to something bigger and a need to increase the water level not by inches, but by feet. Let's put the issue to rest, as we hoped was done in 2003, and make protection of property and homes your highest priority. The Brown's Creek Watershed District has offered to take control over the outlet. Vote to give control to them. They put reducing the risk of flooding above recreation. Thank you, .~!&1-C >J(-4.-l ~/'- l Helen Miller 2962 Marine Circle ~ }l ; 11J-~; j/-' L)~/ "7 <f; - '/ (d \....\1 r/-J -- L- L October 27, 2005 ~ Stillwater City Council Members Hon. Jay Kimble, Mayor Hon. David G. Junker, Ward 1 Hon. Ken Harycki, Ward 2 Hon. Wally Milbrandt, Ward 3 Hon. Mike Pohlena, Ward 4 City of Stillwater 216 North Fourth Street Stillwater, MN 55082 CC: Klayton Eckles RE: DO NOT RAISE THE LEVEL OF LONG LAKE. Dear Sirs: As homeowners on Long Lake, with all due respect, we would like to express our opinion on the current debate over the level of Long Lake. All this fuss over 2 additional inches of water for improved boat traffic? A certain group of citizens is trying to argue that 2 inches of water for better boating is more important than the wrecking of homes along the lakeshore. That is frankly a nonstarter. The Long Lake level was debated for over a decade and was decided some 2 years ago. Why would someone want to bring the lake level issue up again so soon? ~ It seems to us a very simple choice: protection of property vs boater's recreation. That is a "no brainer" for us. Of course protection of property wins hands down. We were out boating on the lake numerous times this summer and it was lovely. The complaints of certain boaters who want to raise the lake level seem ridiculously picky. We have seen very recently in the Gulf States, the powerful destruction of rising waters. There is most certainly no compelling reason to raise the lake level and risk the flooding of many homes on the lake. DO NOT RAISE THE LAKE LEVEL. Thank you for hearing our concerns. not hesitate to contact us. If you have questions, please do Sincerely, .' :/ /' ~ffi/' -\7t- ..' c.(t:!jf)!/ sf~van Eikevik and Kim 2970 Marine Circle Stillwater, MN 55082 651-430-3894 /4' //" I J.-; j/ k{i~v t~t /;/\. , \ Eikevik . ~ October 27,2005 Stillwater City Council Members Jay Kimble, Mayor Dayid G. Junker, Ward 1 Ken Harycki, Ward 2 Wally Milbrandt, Ward 3 Mike Poh1ena, Ward 4 CC: K1ayton Eckles City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Council Members: I am concerned about the recent effort by some to make modifications to the new weir on Long Lake to increase the lake level. I am concerned that any increase will put certain homes and properties at risk with the majority of them being in my neighborhood. ~ We 1iye at 2978 Marine Circle and we have spent significant time and money to finish our basement. While we are pleased with our "new" basement, we are concerned about the affect the lake level may haye. The current weir was designed using significant technical input. With the channel cleared and maintained, this weir is designed to meet the law of 100 year flood protection with a one foot of freeboard. In addition, when the watershed district was approached about this, they recommended not changing the weir at this point. They need to first study the current weir to determine actual performance and compare it to the modeled performance. Any change at this point would be premature. I am concerned that a premature decision may flood my or my neighbor's basement. I would like the city to take and maintain any action necessary to ensure that both I and my neighbors haye flood protection. Maintaining flood protection must be of highest priority. Thank you for your time in reyiewing this matter. Sincerely, '\'00,.l\JJ"'./ , .) .. \ \ Jim andJean Tansey 2978 Marine Circle Stillwater, MN 55082 ~ Date: October 28, 2005 ~ To: Stillwater City Council Members Cc: Klayton Eckles J}J\A V Jl Q!l (r( ('L1) "~ f 0\{)'/ 0 '. J t'.! I. I \ :' '..! .- \ \j\} /' _/ \. From: Perry and Carol Parendo 2938 Marine Circle Subject: Objection to Petition to Raise Long Lake Elevation I think we are both in the same position. Weare both tired of this issue and want to make it go away. I am tired to going to meetings to ensure my property is not taken or my house flooded. I am tired of telling my kids they are on their own for homework, I am tired of telling PTO that I cannot speak again, I am tired of telling my kids that they are on their own for dinner, I am tired of telling them that I will be home after they are in bed all because there are some relentless people wanting to raise the lake and it is important that I go to another meeting. "They" want to raise the lake for incomprehensible reasons to me. I went to the majority of the meetings and this is what I heard. At first the big argument was a higher water level would produce higher water quality and a lot of people are on board for that. The watershed has provided eyidence contrary to this and this is no longer a reason. I also heard a long string of "hardships" with pontoons while I saw several people pontooning. I ~ feel that I am missing something here and question if there is a hidden agenda. What I have experienced first hand is extensive flooding. I have sent pictures in the past of my back yard being wiped out with high water for weeks and white caps zipping across. I believe situations to that extreme are a thing of the past due to the new weir - paid largely for with flood miti!!ation money. I was personally relieved when it was built. I hope to put this to rest when the job is complete or I have a commit-to date for the planned excavation. As you recall, we had a 10 year storm event (see attachment date 10/6/05) this fall. The elevation spike was approximately as predicted in the engineering modeling. The drain down time was longer than I recall was stated at the meetings (24 - 48 hours). This increases the risk of multiple storm events. Completing the excavation can only help the drawn down time. Last of all, I want to thank all of the technical people involved in the modeling and construction of the weir. It was a large effort inyolving $150,000 worth of modeling and extensive coordination on the city's part. The technical reasons put behind the weir design are just as yalid today as the day it was built. I see no reason to change the weir unless there is sufficient evidence otherwise. After all, I think we can all agree that flood protection is of highest priority. Thank you for your time. Perry and Carol Parendo . i /""\ / f-' 11,. r'~'''' ,~," i, (11/ r%'/f/f<'vv vf I u+3 ~ ~ ~ Yahoo! Mall - C -'parendo(a)yahoo.com IHk.{CtnMf : t2 / I )lGU I seA tt Page 1 of2 ) (j / {~ (Dr;; To Whom It May Concern, As you all have known, it has rained slightly over 4 inches in the last couple of days. I was told that the lake level went up to approximately 891.5 feet. While I was not happy with the impact the rising lake level had with several of the properties in our neighborhood, I understood. What I don't understand, is considering to increase the lake level - prematurely. Many people in my neighborhood have given up a lot - in both private property and security. I personally have "given" up 6,600 sq. feet of my yard due to lake flooding. (I cannot use much of my yard and it is kept wild.)This last flooding went slightly beyond this 6,600 sq. feet. I feel I have already given enough. In addition to this price, we are unable to use our firepit, need to make a "bridge" to our dock, and wipe out our vegetable garden during flooding. On the other hand, if the lake level does not increase (as recently suggested), pontoon owners will not be able to use every square inch of the lake for boating and may have to consider extending their docks. Think about this - people "giving" up their private property and reducing home security for an improved pontooning experience. The answer seems very logical to me. Please look at the attached photos of the recent flooding to understand the impact on the properties in my neighborhood. The "firepit", "flooded boats" and "sixty feet up" pictures are from my yard. The "sixty feet up" photo shows my yard being flooded up to sixty feet from the new typical lake level. The remaining pictures are from my neighbors' properties. The titles are self-explanatory. Thank you for your time in viewing information on both sides of this lssue. Perry and Carol Parendo 2938 Marine Circle Yahoo! Mail - PC Magazine Editors' Choice 2005 t1::p: ll. \'"3 11 C',:=-) . Attachments Attachment scanning provided by: () ~ r . ...~ /} /-','rf? ri1(JW~tt.'L) f'- j L--- V _-=:> http://us.tJ37.maiLyahoo.comlymlShowLetter?MsgId=8976 _ 2973494 _ 67259 928 4433... ~/27 /2005 Yahoo! Mail - c yarendo@yahoo.com Page 2 of2 Save to Computer Save to Yahoo I Photos ~ Save to Computer Save to Yahool Phc fjreoit. iog( 1. OMB) [View] fhtode<t boaJ:~.jpg(742k) [V, Save to Computer Save to Yahoo I Photos Save to Computer Save to Yahool Phc $i~eetY'p.jpg(879k) [View] yvater_tw_el"lty~_eet_l..Ip_Qn_Y_CMd_ill Save to Computer Save to Yahool Photos Save to Computer Save to Yahoo' Phc ~_ft.JIiameteLJ:r.ee.J!Dder_VlLat~l.jpg( 290k) [View] :3_tr~e~Ll.lnrJ_e.r_W.ilter l.jpy(301 ~ Save to Computer Save to Yahool Photos "~''-''.;~.::.~ Save to Computer .........Ii,12,JiZ... ," S"e to y,hoo' pt,ctet Z hackYa.rd_immd.aJ:eLdue t.!L~ev~t..efLboldi.l"I~ oonL1Jp-9(228k) [View] Save All to Yahool Photos dQ.cJL$e_gjQ.!lLfloat~.rJ_ClW_ClY-l-"iR9' Save to Computer Save to Yahool Photos S\llliIl9-!ie~I1-V\liltgrJ..jpg(217k) [View] . P. d1.\ /J/~ /: A l' . rCltl/(t _ /V http://us.f337.mail.yahoo.comlymlShowLetter?Msg1d=8976 ~ 2973494 _ 67259 928 4433... PJscf:5 10/27/2005 ~ ~ e October 27, 2005 Stillwater City Council Members Jay Kimble, Mayor David G. Junker, Ward 1 Ken Harycki, Ward 2 Wally Milbrandt, Ward 3 Mike POhlena, Ward 4 CC:Klayton Eckles City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Council Members: I am writing regarding the issue of the Long Lake water level. There is a long history behind this issue and I would like to make my view heard. To begin with, it is imperative that residents are given 100 year flood protection with the 1 foot of freeboard. It is not only the right thing to do, but is required by law. Approximately $200,000 was spent on a new weir and $150,000 spent in modeling to make this decision. The technical experts made the decision of the design of the weir to provide the minimum protection as required by law while also keeping the lake as high as possible to appease other people - primarily pontooners and their acquaintances. Once again, the side that would like a higher elevation is revisiting the issue. As with anything with nature, there is variation. This past summer was no exception. It was a hot, dry summer. The lake performed at a lower elevation than typical because of this. On the other hand, there was one 4" storm at the beginning of October. This storm increased the lake level by approximately 1 % feet and submerged a rather large amount of property on the East (our neighborhood). EOR mentioned that the results from this storm were very close to their modeling. So, preliminary information indicates that the weir appears to behaving as planned. With more time and data, it will be known more accurately if the lake is behaving per the $150,000 modeling. Until then, we will only be working off of speculation. With home flooding and taking of property at stake, does the city council want to "speculate" that it would be o.k. to change the weir to increase the lake level? I'm thinking not, the city invested in the technical experts and gathered $150,000 in recommendations. Do you feel proceeding off of "speculation" is better than this? Sincerely, ----~.~~,~.- , \ t/~ - \ - --c\; '. '". ..f-....... """--_ . " '-L_.... .' '.":, \:::.------- . " ., Tom and Barb Tomaro 2921 Marine Circle Stillwater, MN 55082 Klayton Eckles, City of Stillwater 216 N. Fourth St. Stillwater, MN 55082 10/27/05 ~ Dear Klayton, It is my understanding that you are having a workshop on Long Lake. This has apparently been sanctioned and sponsored by the Mayor and I would assume the City Council. I would like to start by stating, in my opinion, that proper governmental procedure would suggest that all property owners be notified in writing 7 days prior to any such meeting and that input from all affected owners be both allowed and sought after in any such meeting. Since these meetings have been going on for a couple years with total neglect to this issue, I would suggest someone look into what the proper rules of government require. Lee Miller suggested that I write my opinion of what is happening on Long Lake since the city continues to talk to only a few people. In the past 6 months, I have lost 2 large trees due to rot and damaged roots caused by high water in the past 3 years. These trees were slightly above the water level but had root structures that were damaged by excessive water. Both were of trunk diameter that they were in excess of 30 years old and came down in storms this summer. This summer I put my dock out at the previous high level waiting to see if the improvements would maintain the water level. With the extreme drought - low fall moisture, 25+ inches below normal snowfall, and extremely dry spring, the lake stayed at a low water level similar to other lakes in the area. When observing other area lakes, the boat launches on these lakes were very dry and showed the fact that normal water input had been restricted. The extreme wann weather accompanying this allowed for extreme levels of weed growth in Long Lake and in all of the other regional lakes that I observed. Stillwater lakes were no exception in this case. ~ By the end of the season, after getting what has become almost normal rather than the exception - a couple high rainfalls, the lake level was approaching the high water mark of the past 3 years. Fortunately, I had my dock removed the day before it hit or 1 would have been retrieving it from other parts of the lake as my neighbor had to. As a result, even though the lake started lower due to reduced rainfall, lowered water tables, and very low holding ponds, the lake level responded very similar to the heights it had been prior to the improvements. If they had not been made, and if the lake did not start out low thanks to nature, we would have had a real problem this year on Long Lake. It showed that most of the projections were absolutely correct and that the final improvements still need to be made to control the high water mark. We still have a problem with conduct of some boaters as do all lakes. On the river, they set the speed as "no wake" when the water level reaches a point where large waves create erosion of the shorelines. Long Lake has no such restrictions even though several of us have requested it in the past. As a result, when the lake was at it's highest point, one or two boaters, who stated in hearings that they "only go slow" and "stay in the middle of the lake," continued to be seen creating waves and traveling close to shore. e Vab~D F4 I cF7 ~ . - In the past ~ a few years ago, the MN Dept. Of Resources guide to Boating, stated that it was illegal to intentionally run a motorized boat through surface weeds with the following exceptions: when in the process of fishing, and when proceeding directly to or from shore to open water. When the booklet was revised and shortened a couple years ago, this was taken out. I'm not sure if the law was changed but I assume not. The boaters on our lake this year have complained about the amount of weeds. They have at the same time been cruising directly through the lily pads, which has probably added to the problem. If the law was changed, it is still unethical for any boater to intentionally route through lily pads as I believe the DNR would confinn. This lake is a shallow wetland that is used as a stonn water discharge for the area water on its way to the St. Croix. People need to respect what it is and protect the wildlife, fish, and water quality that allows them to flurish. For the most part, most residents are very good. Some of the others apparently feel that regulations and preservation are for everyone else. When I take my boat to another lake and find the water levels low, I don't complain to the DNR or City to change the water level. I adapt my behavior to what nature has given us. If the water is low enough for me to damage propellers, it is my decision to risk damage in shallow water or to stay in deep water. I can not support the constant wining by a couple people on this lake that this is a reason to change the lake level. They have been seen cruising the shallow areas of the lake when the water has been at it lowest. If it were a real problem, they would have stayed in the middle or in the deepest areas of the lake. The current water level is just below the foundations of many homes. When the water hit 892, sump pumps on many of our houses were running - indicating the water table was close to our houses. Water wicks up into sand and the water table is always assumed to be higher than any surrounding lake. Anyone using the argument that the water was I to 2 feet below our houses did not take Geology 10 I in college. The reality is, the water is probably 4 to 6 inches higher than the lake level. Asking people to put up with high water tables just so they can cruise the shallows of the lake without any concern for others is so inconceivable that I find it hard to believe that either city or DNR officials would consider any such request. Even diking the lake would result in higher water tables and mold and mildew problems that could eventually require disclosures and reduced values of our homes. We have addressed this issue more often than it should have ever come up. It is time to stop. Use common sense and not greed. Using tax payers expenses to appease a few at the expense of others is not a proper use of government. Please put an end to spending money on wasted studies and use this money to study ways of improving Stillwater. In the past 3 years, it has been nothing short of harassment of homeowners on Long Lake that have been here for over 20 years. Attached are letters submitted over the past couple years to remind people that the same discussion has occurred over and over again. Sincerely, David & Sandy Fabio 2946 Marine Circle Stillwater, MN 55082 J"' .;/ - \,.. ex" _ _," C'L----'J l~ I i~___ !, ~ A/t;~L~ hUoi[) pq 2vfi Klayton Eckles, City of Stillwater 216 N. Fourth St. Stillwater, MN 55082 9/30/03 ~ Dear Klayton, Attached is a letter sent to both you and our mayor last summer. It was neglected, including not even getting a response. I want to go on record that both my wife and I strictlv oppose raising the level of Long Lake. The city has a long history of neglect and lack of response. This spring, the lake level reached heights that brought moisture levels up into the lower ground levels near our foundations. Any attempt to raise the level of the lake would put our house and our property - including trees at risk. It is time that the city act as protectors of the citizens and not just friends of the developers. So far both the city and the developers are willing to put people at risk just to hurry their development properties. We have seen tills in both the developments on the west side of Long Lake and in the developments in Oak Park Heights that the city is aware of. As a result, we can not accept any attempt to raise the lake level beyond the DNR permitted level of889 feet. As a responsible city engineer, it is time for you to do the right thing. Time to put "politicians" and "I want-ers" aside and agree to proper engineering standards set by the DNR. These include a minimum three-foot standard for safety from the bottom of foundations to the lake levels. This is the recommended standard for controlled waterways. So far, we have not seen any strict controls on increased water diversion into Long Lake by the watershed. Setting a safety number less than this puts the city at risk as well as the homeowners. . As you have seen, many of us have contacted attorneys and have been advised that the increase in water levels does affect the deeded easements on our properties. We are not giving up any rights to the deeded levels of our properties. You have also seen that property levels that you have listed in your studies have errors in them. Many were shot at window heights and not foundation heights. I have re-attached my letter informing the city of tills also. It is time for the city to formally agree in writing that the 889 level will be protected and maintained. I also feel that an apology is due to the citizens along Long Lake for the way the city has handled this whole matter. Sincerely, David Fabio 2946 Marine Circle Stillwater, MN 55082 e huJ?I2! PJ:5 cf--; ~ > Klayton Eckles > keckles@ci.stillwater.mn.us > > Sherri Buss > sbuss@bonestroo.com > > Cecilio Olivier > colivier@eorinc.com > > Camilla Correll > ccorrell@eorinc.com > > Mark Hanson Y mhanson@bonestroo.com Y Y Dear Representatives, I looked at the message sent to you by Lee Miller and realized that some of the house elevations listed are in error - mine stood out as being too high. . When the survey was done, they did not take the time to get actual basement elevations on houses with non-walkouts. In some cases including mine, they shot the window height. The houses in our circle are very close to each other in elevation - this was determined a few years ago when we had a minor sewer backup and several of us had about the same amount of backup near the lowest drain the house. I re-shot my basement level yesterday with Ned Gordon and came up with 894.5 Ft. verses the 897.06 that was listed. I'm not sure how many others on the high end of the list might be of similar circumstances. I also want to go on record as insisting that the safety margins be maintained on all the houses. Any intentional reduction can not be tolerated. Last night I saw a report on Channel 9 news that there was meetings in Bloomington of meterologists that were presenting to developers and cities the fact that our meterologic conditions are changing and abnormal rainfall amounts are becoming more fequent and with higher intensities. They suggested increasing the safety margins with all new developments. ~ If you were not participating in this program, I would suggest that you might want to get a copy of their presentation and apply it to the model for Long Lake and all upstream development. I'm sure a link to this can be found through KMSP - channel 9. 8/28/03 Fibw f2:j Lt {+-7 ~ - ~ nkri ese!:akist i llwater mn. us keckl es@ci.stillwater.mn.us jkimble@ci.stillwater.mn.us 6/151200 I dward(~)Ci. stillwatermn. us Gentlemen, As I look out on Long Lake, I am reminded that prior to the development on the west side of the lake, the city promised to implement lake level controls to maintain the level below the permitted level established by the DNR. I have not seen any such actions. The promises appear to have been nothing but rhetoric. What happened to responsible government?? There is a required lake level maximum. This level is to be maintained by the city and I see no effort in this direction. In fact, Lee Miller has done the only action I have seen in maintaining the proper lake level in removing the beaver dams constantly on the north end of the lake. This is on city property and should be done by the city. Shame on the city! I hope you have high liability insurance. This is negligent behavior on the cities part when citizens have to do the cities work to protect their homes. With the lake level over the permitted level established by the DNR and City permits and easements, the lake is causing; shore line erosion, dead grass, washed out vegetation, water tables so lllgh that sump pumps are running trying to lower the water table, killing trees, and reducing the usable property for residents. (Oh! Did I fail to notice your motor ordinance does not keep boaters from making waves when the lake is over the permitted level.) With the rains of this week, the fust rain pushed the lake above the permitted level. Actually, it has not fallen below that level all year. The beaver dams (yes your inspectors allowed them again) blocked the flow all winter and the lake never dropped to the normal level. Each rain after that simply lifted the level higher. I now have 2 1 3 feet of property by about 10 feet in the lake. This is land that is not in your easement for drainage. As a result, it is time that the city start making payments for storage, lack of use, and restoration of the property once the water recedes. Restoration should be done by a landscaping fIrm not om labor. Your DNR permit requires the city to check the outlet and water level on a weekly basis, I'm sure you can monitor this to make payments each time the lake exceeds the permit level and damages our property. Since yom neglect exceeds your effort, we will use your records to determine when the lake is in comD1iance and not over the banks. Nile - you told Ned Gordon that no one from our lake helped with the city flood work. You were wrong and we accept your apology for speaking out oftum without proper knowledge. Now it is time to help the citizens and do the proper thing - the honest way. Payments should be made for restoration, water storage and lack of usage charges, electric usage, etc., each time the lake exceeds the allowable level. I'm sure the city is working on the permanent solution as they promised they would have prior to the development. Please contact me such that terms may be agreed in writing. / ! "' / ~f' rao;O ?1bcr-7 Diane - Please send a copy of the letter to our city attorney for future reference. Negligence is hard to avoid when everyone knows about it. ~ Sincerely, David and Sandra Fabio 2946 Marine Circle Stillwater, MN 55082 651-439-9773 . ~ ,../-- n ' [-. obJ [) Of 70f7 ~ . ~ October 27, 2005 Stillwater City Council Members Jay Kimble, Mayor David G. Junker, Ward I Ken Harycki, Ward 2 Wally Milbrandt, Ward 3 Mike Pohlena, Ward 4 CC: Klayton Eckles City of Stillwater 2 I 6 North Fourth Street Stillwater, MN 55082 Dear City Council Members: I am writing because I am concerned about the current proposal of modifying the weir to increase the water level of Long Lake and its pond. We live on the east side of the Long Lake with a pond near our back yard. We do not want to see the lake level increase. Long Lake has changed a lot over the years due to development and other reasons. We have seen Long Lake and its pond flood several times over the years. I have seen basements in our neighborhood close to flooding and property damaged and unusable because ofthe high and erratic lake levels. We waited patiently for the weir project because we understood that changes needed to be made downstream first. When it came for Long Lake's turn for the project, matters were complicated. The west side of the lake was now developed and with that a big push to "raise" the level of the lake ensued. A solution was to implement a weir to meet the minimum of the law of 100 year flood protection with one foot of freeboard. This solution was determined after extensive modeling. Now with the weir built and one hot, dry summer under our belt, this weir design is being questioned by some. I just want the city and/or other involved parties thoroughly evaluate this situation before taking any further action. As far as I am concerned, the original technical information is still valid. It is unacceptable to increase flood risk and take property in my neighborhood to further benefit others. Ease of recreational boating or increasing boat-ability for benefiting certain private land owners future development are not acceptable reasons to me. We have recently completed an addition to our house. We would not want to see our basement flooded. Please insure that any decision is thoroughly thought out by the experts with the facts. Thank you for your time. "Sincerely, ...... <::-..~/... " ....'~..'. 1A ^ C / .ah . "-,,! ... ...:.Xl......,,} ~ v~. Lc~/'""-- ._.:;.< c..' '/,,--"'. __ / -) / ') J~ and JanefV1cCarthy 2913 Marine Circle Stillwater, MN 55082 To: Stillwater City Council From: Don and Kay Peterson 7130 Mid Oaks Ave. No. 10/26/05 Historv . We bought our land in 1974 from A.B. Jackson . A.B. Jackson sold land to Thompson for a new Croixwood addition . In 1975 Long Lake flooding occurred because Orrin Thompson piped water into Pizinger's pond from their old addition contrary to their plans . The City held up Thompson's permit for the new addition until mitigation occurred . A.B. Jackson donated the land north of 72nd to the DNR to prevent flooding . Orrin Thomson was responsible for completing the outlet system through the DNR property consisting of pipes, excavation, and a weir to prevent flooding . We would not haye built in 1978 had the City not assured us that we would not be flooded except for a catastrophic storm . Both Long Lake studies, the AUAR, and the City's 1999 construction plans set the level of Long Lake at 889 to prevent flooding . Due to lack of maintenance in the 1990' s, the system could not function properly and the lake level rose . The City project to rectify this occurred in 2003 and 2004 with the weir height set at 889.8 with a notch to provide minimal drainage to keep the system operational . The project did not complete the excayations to the north and south of 72nd which keeps the system from operating as designed . The 10/4/05 rain, barely a 10 year storm, raised the lake IIh feet. It appears that the system is a little less effective than planned Present - City considers raisin!! the lake . Raising the lake would provide minimum benefit for some and devastation for others . The City would face condemnation proceedings, a long and costly process . Condemnation costs would be in the hundreds-of-thousands to millions of dollar range . The City would lose parkland and tax base . Habitat would be lost . No appreciable gain would be made in recreation or aesthetic qualities of the lake . It would be irresponsible to make a decision without knowing the potential costs and ramifications Recommendations · Do not raise the lake leyel . Complete excavation north and south of 72nd to make system function as designed . The BCWD is presently conducting legislative mandated studies on Long Lake. They are receptive to discussing taking over the operation and maintenance of the system. This is their area of expertise. They haye a positiye record at the Goggins and Kismet Basin projects. Take them up on it. '1~}~~ ~~ ~ ~ ~ . RT G& ,AlA 3001 r\/~0r!nC Circie ., Stillwater f''-/1~nne5ot3 55Q82 ., 1612\ 4390218 October 28, 2005 Mayor Kimble City Council Members Mr. Eckles ~ We moved to Marine Circle in July of 1977, at which time we found that our home was at risk of flooding. In 1979, or 1980, we had to sandbag our walkout basement that faces the storm/overflow pond due to rising water levels. An outlet was built and things behaved as expected for some years. Then development and silt compiled in the outlet channels and the lake water began to back into the pond. The pipes emptying into the pond are underwater and because so, during heavy rains the water backs up in the storm drains on Marine Circle and cause water to come up out of man hole covers and the drains themselves. Back when we sandbagged our basement the water was so deep on our street that the kids were swimming and people were canoeing down the middle of the road. During some of the rainstorms in recent months the water has been at levels of one to two feet in the gutters and covered the middle of our road. This is a great risk to the children on Marine Circle, including our grandchildren who live with us. Weare worried about the talk of raising the lake, especially after the new outlet just being built. The safety of our grandchildren and our property is more important than that of the recreational needs and increased property values sought by people who have only recently moved around Long Lake. Long Lake has never been the type oflake that has been for recreational purposes. Over the years it is not a lake that people swim in, fish on, or enjoy motor boating on. The lake is best suited for ice-skating when it freezes. Whoever made the claim that Long Lake was a recreational lake, should be liable to the people who bought property on false pretenses. ~ Please do the right thing and leave the new outlet as it was built. Thank you for your time and conside:~on with this ~~er. ~/ /);-dr"\ !~ , \ / \ . \~ J Sincerely. '. i.c::: I r- // \ \ I / \ .:: \.J /1.., ,/ i ~ ,1;2c.LL.z j (/< .f!..;2~/r,J Bob and M111i~Joslin 3001 Marine Circle Stillwater. MN 55082 October 27, 2005 ~ Stillwater City Council Members Jay Kimble, Mayor David G. Junker, Ward 1 Ken Harycki, Ward 2 Wally Milbrandt, Ward 3 Mike Pohlena, Ward 4 CC:Klayton Eckles City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Council Members: I am concerned about the Long Lake water level. I understand that this issue has been going on for approximately 30 years. I have known about this issue since I have moved to the neighborhood a couple of years ago and I already feel this issue has been drawn out much too long. I live at 2922 Marine Circle and am one of the many people around here with low basements relative to the lake level. I have seen the lake rise to what appears approximately the level of my lower level walk out. I would like the city to take and maintain any action necessary to ensure that both I and my neighbors have flood . protection. I was told that it is required by law to be provided with 100 year flood protection with 1 foot of freeboard. The new weir was the "expert" solution to ensure this. With the channel cleared and maintained, it is modeled to meet this requirement. I am asking the city not to discount technical information at this point and raise the lake to facilitate boating. Maintaining flood protection is of highest priority. I want to thank you for reading my concern and for your time in reviewing all information regarding this manner thoroughly. Sincerely, f .,,--.;)! f. ! \ .. r-.. ~./ Jill \ ,. ~ I.,.... '. 11'r--~ ~:::~~~~:. Falken~rgC; 2922 Marine Circle Stillwater, MN 55082 .....' \ (l{K l\L< ) ~ ~ ~ ~ October 27, 2005 Dear Mayor Kimble and City Council Members We are extremely concerned with the attempt to raise the lake. We live on the Marine Circle storm water pond which works as a part of the lake. We were happy when the new outlet was built and the threat of flooding was gone and our basement was dry. Our home is 30 years old and was built when the lake and pond were supposed to be lower. If you raise the lake above the new outlet you will be putting us at risk again. Please don't do it. Thank you, ,<) . (A I I, !cW", C'i- '-ftU~~L- Lfl~IL~U The Meyers 2929 Marine Circle /---- ~c/ -' a-;fJo: rYLQI\./;j.. I~ r YJC' O,I:..Z '-- ~.-/ '\ / / - "'3/- ?G ~ stillwater city Counc~l 216 N. 4th st. Stillwat€~f MN 55082 Dear City council, I am wri ting this lett.er because I em concerl;.cd abou-r. -CDe existing, and future water leve~s 0: Long Lake. I usec LO De~~eve that ci typlanners an.d engin.eers consideree. the concerns .:.;,:f; ct... ~ persons involved before starting a project. Eowever, I n~ve no~ found that to be -crue wiLh the Cub Foods/Target complex surface water run off. I 1 ~ ve Dex-c to a drainage pona cOIlnected LV Long l..cL{c. ':':lc surface water run off from tne Cub Foods/Targe~ complex L~~5 pas~ sumuer caused an elevated water level in Long La~e, whlcn ~n Lurn raised the 1 evel in the drainage pond, forCIng wa"Cer :.n"Cv our family room. We had severe water dama~e LO our fam~iY room and additional health problems, caused by t.he conSLant wet COnQit.lo~ ot our f=:;:~ily rOOIn, and mold growth. 'Ellis create(~ a Qal~Y meQ~cal problems. fQ~ a famlly membe~ who has asthma. Ti~s ~at no~ Qccurrec in previous surrll~ers. W-. ~ .... EAVE A ?R03LEM. and I have several q '-les t::.. O~.lS . Wl ~ i Qrlne;.:a1:~0n: ~ 1. allow smalle~ lauG paztia~ to De ?urc~~sed? ~. create mere development near ~ong Lake? J. create more ground surface ~o De sealed or: an~ ~e~uce na~ural 50:.1 absorpt1.on? 4. .create more surface wa.cer :C1.:.n ort :l.n-co LO~i.g LaKe? 5. add to an already existing Long Lake water elevat~on p:cojlem; I recently heard 1::lat there Ci.re plans ro:c more c.eve.i.opmen,- northeast of .the Cub Foods/Target comp~ex. Tha-c ra~ses ;T:Y s~:n:n questlon, Where is that surface water run off going to be Glrecteci? Please respond to my questions at your earliest convenience. Sincerely, ~~q.~ /--;'1- 9~ Richard A. Meyer 2929 Marine Circle Stillwater, MN55082 . n7{~Ye( r?J 20'{'7 ~ October 28, 2005 Mayor Jay Kimble and City Council Members City of Stillwater 216 N. Fourth Street Stillwater, MN 55082 Dear Mayor Kimble and Members of the Council, Once again, we, the residents of the east side of Long Lake, find ourselyes having to plead our case before you in regards to raising the water level of Long Lake. Since this issue was seemingly resolved two years ago after many meetings and extensive engineering studies, we haye to ask what the real motivation is behind the residents who continually come back and petition for higher water. Some of the petitioners have land that is planned to be divided into lots and sold for development. Are they trying to obtain higher prices by touting Long Lake as a "boating lake?" Are the deye10pers of Liberty or Legends receiving negative feedback on Lake water 1eyels from people who purchased homes in those developments and they fear retribution for false representation? ~ Is this a case of a few individuals trying to increase their property values by diminishing ours? Is it legal for a City to willingly help a few residents increase their property values if it means other residents wiUlose their land and property yalues? We don't think the pressure to raise the Lake by a couple of inches is for the benefit of boating, especially when several pontoon boats were plying the lake on a regular basis this past summer. They haven't lost their ability to navigate a pontoon boat around the lake. A couple inches of water is miniscule when it comes to boating, but it takes away 100 year flood protection from one homeowner and can put several feet of Lake water into seyera1 residents' backyards and water into some basements from raising the water table. We do think: it is important to find out what the real motivation is behind these continual requests for higher water 1eyels, and for the City to reaffirm its commitment to protect the land and property ofthose of us who really do have something to lose. Sincerely, . I " /"' '~'2'i t,' ~! / ,/" ' J ,,' ! / .' / -. /y' J . r ,,- /f 7 ._,' , / . ( / ,'<: F ,/. ... . ." /. . 1./;" ,,' . / . . ;' v~~f2(L GU /F d L<>'L--;; /~ jf-L. c>,,4?<\i ,U'V7WP Laurie Maher and Sherwood/Johnston 3018 Marine Circle Stillwater, MN 55082 ~ - . .~--- . ~ ~ September ll~ 1975 TO: Stillwaten Town Board FROl,l : Cochrane Long Lake Association SUBJECT: Long Lake Water Level Control Cochrane's Long Lake residents will accept 889 feet as a permanent water level of Long Lake and do not object to the drainage concept of culverts under 72nd Street. However~ we are concerned about several matters which we feel should be considered by the Town Board before approving the Thompson 7th Addition. 1) The previous Orin Thompson additions have aggravated both the water level and water condition of Long Lake. If this new addition is not held up until positive corrective action has taken place~ Thompson will be long gone and the costs will have to be born by the town or city. 2) $15~OOO escrow fund: a. The town should get a clear understanding on who is responsible for paying additional monies if this is insufficent~ since Stillwater citizens don't want their tax dollars spent nor do Cochrane's Long Lake Residents want to be assessed. b. Get a performance bond guaranteeing $15~OOO or what ever is required. 3) The City Counc~l said Long Lake water problem was to to be handled this fall as it was acknowledged if not done~ the spring runoff could cause severe flooding and more tree loss. Therefore we sugges~ that the township request a written program from the City on what steps they are taking to: a. Obtain permission from DNR~ Township and affected contiguous land owners for draining water. b. Obtain formal quotations from contractors on work to be done based on specifications drawn up by professional engineers who understand the problem and will make a permanent solution for the entire watershed. c. Handle excess 1:-Jater in DNR until such time as County 12 is completed. ox?? /~ , " d-J' I' 4) Township should get clear written understanding on hO'l1 ~'later Hill be carried from DNR along County 12 ri;ht of way, ~ho pays added construction costs, and ;"aintains the draina::;e system (County, City, 0:::-' Tmmsl1ip) . ~ 5) If solution is not reached before Thompson is ready to build, what steps can Township take to prevent issuance of permits? 6) The City is willing to restrict traffic from Croixwood west, along Interlachen. Will City construct road hump on Interlachen for this purpose? ~ ~ / ~ ~ ~ February 19, 1976 TO: City of Stillwater (City) Stillwater Township (Town) Department of Natural Resources (DNR) Washington County Orrin Thompson Construction Company (Thompson) FROM: Cochrane's Long Lake Property Owners Association (A ssoc) REFERENCE: Long Lake Water Problem Our February 12, 1976 letter to Mayor Junker explained our position and the need to find a permanent and operational solution to the problem. We recognize this solution. include s: that there arc various pressures and concerns inhibiting We will not object to a solution prior to June 1, 1976, which 1) Permanent installation of two 60" diameter concrete culverts under 72nd Street with their invert at 889'0" for drainage out of Long Lake. 2) Permanent installation of a concrete retaining wall with lower gate opening at 88910" and overflow at 891 '4" for drainage out of DNR property. 3) Release of building pennits fer- CrCiX\v:lOd 7tbA.dditic'n. Provided that Thompson immediately pays to the City Sl 5.000 to be put in escrow against a perfornlance bond m.ade to the City and paid for by Thomp~on up to the value of 530,000. This bond is to assure Unt 1he follO\Ning costs arc covered: 1 ) Two concrete culverts under 72nd Street $ 4,340.00 2) Overflow concrete ret3.ining wall $ 5.000.00 3) 6 \} 0 f (' c t () r d r a i n:1 ,~l. d i t c h S 4. 'JOO.OO ( C () n t i 1m l' en /' Page Two February 19, 1976 . 4) Drainage easements County Road 12 area \ $ 7,460.00 5) Potential drainage easements north of County Road 12 $ 5,120.00 6) Legal and engineering fees $ 2,200.00 7) Contingency $ 1,380.00 Total $30,000.00 A. B. Jackson, who sold his property to Cochrane owners, donated the DNR land and is selling the land for Croixwood 7th Addition, is also very concerned about the water problem. To protect the Cochrane owners who bought lots, he has implied to D. B. Fulton, President of the Assoc. , that if Thompson will purchase a $30,000 performance bond, he will deduct $5,000 from his deal for 7th Addition land. ~ To further reduce Thompson costs, we would recommend that he perform any construction involved to the specifications established by the City, Town, DNR, and County with full credit against the estimated costs enumerated above. The above IS offered in good faith to promote a fair and expeditious solution to the problem. to. Respectfully, ( , I L"f (..V ----- ./ ... ~I . ..- 1 ..~ _ .fl_ .. ,.y, ,-.-'.. ...."-...-oL_-cr..- .... - ~r D. B. Fulton PrE'sident DBF:mm ~ ~ January 19, 1907 City of Stillwater Nile Kriesel, City Administrator-./ Subject: Long Lake water levels ~ Thank you for allowing me the opportuni ty 'Jf speaking at the public hearing for the proposed mall at Orleans and CR 5 this past summer. At that time I voiced my concerns about the impact on Long Lake's water levels and about the maintenance of the inplace drainage facilities out of Long Lake. Since the hearing, I have talked with Mr. Junker, Mr. Diethart, representative of Short, Elliot, and Hendrickson and you. All were most cooperative and forthcoming, for which I am most appreciative. No cJpies of the entire Long Lake Outlet Study are available in their entirety; however, I did receive excerpts. After reviewing the information received, I foraee serio~s problems which have the potential to cause flooding on the p~cpertie3 abutting Long Lake due to your construction and maintenance. Development of the northeast quadrant of TH )6 and DR S has createQ the need to change the drainage facilities which cross OR 5 and drain to the west. The develop~ent will generate considerably more runoff than presently exists due to hard surfacing of parking lots, roads, sidewalks and roofs. Hard surfacing has two effects on runoff. Less water is retained than on soil, which absorbs Water until entirely saturated. Water runs off more rapidly on hard surfacing. Therefore, the development will produce more runoff and the rate of runoff will be accelerated. ~ According to the preliminary plans of Short, Elliot and Hendrickson, settlement ponds and revised storm sewer will handle drainage for the area. North of 62nd st. No., a )6" culvert drains the adjacent area. Also inpace is 8 heavily silted 4'xS' cattle pass with a flow line 1.4' higher tIlan that of the 36" culvert. A pond is planned with an outuet l' lower than existing culvert via a new 48" culvert. My under- standing is that the inplace clillverts will remain t~, 8Ct as overflows. North of Orleans St., a 24" culvert drains the adjacent area. A pond is planned with an outlet controlled by a new 36" culvert. The in~lece 24" will remain to act as an overflow. Therefore, not only are you ~ increasing the capacity of tbe system, but e~pecially in heavy runoff situations, you are more than doubling the potential rate of runoff. The rate of runoff is as important as the quantity of water involved. If you are filling a lawn mower gas tank with a funnel and you pour too fast into the funnel, the funnel overflows even though the lawnmower's tank is not full. Long Lake is like a funnel in that the inlets are larger than the outlet. By increasing the rate of runoff, you increase the possibility of flooding the properties abutting Long Lake. One should consider bulkheading the inplace storm sewers once the new culverts are inplace. This would require more storage capacity in the ponds east of CR 5.. The advantage of bulkheading instead of removal is to provide for additional capacity in case the outlet from Long Lake ~ to the St. Croix is enlarged. Maintenace of the -outlets from Long Lake is mandatory for the system to function pr:)perly. The culverts under 72nd st. (Interlachen), the streams within the DNR property, the weir under CR 12 and the streams north and east of CR 12 are silted, which is keeping Long Lake higher than it should be. The weir is not kept open during all permissible periods as defined by the DNR. It is as important to keep it open in the fall as in the spring. If the lake is lower in the fall, it has more capacity in the spring to accommodate runoff and the spring rains. I assume that the Public Works Department is keeping a diary of daily temperatures, openings and closing of the weir, and maintenance to the entire system. A diary is recommended in case of potential problems. ~ If you will recall, settlement of problems in 1975 and 1976, which ~ ~ ~ resulted in construction of the weIr, included maintenance of the entire system by the City of Stillwater. Keeping Long Lake at the control elevation of 889.0 whenever possible also will lessen the chances of flooding Brown's Creek during periods of large runoffp which would be dis8sterous to the trout populations. I Proper development, drainage control, and maintenance are critical to the well being of the Long Lake watershed. Please note that the data provided by Short Elliot is predicated on a properly functioning system. It is also based on completing and operating the system as outl lned in the "Long Lake Outlet st~dyn and the::- DNR permit to the city dated 5-19-76. MN/Dot's plans for reconstruction of the TH 36 and CR 5 interchange must be consider~d. As we live in the township, we have no business in meddling in how you develop the city. However, if construction or lack of maintenance damages our property, then your actions become our business. We request your cooperation in solving these problems and will most willingly offer any assistance the Long Lake Property Association can give, short of having our property flooded. Thank you. .J)~ ,p~ Don Peterson, P. E. 7130 Mid Oaks Ave. No Stillwater, Minn. 55082 CC: David Magnusonp City Attorney David Junker, Public Works Director Pat Bantli, Stillwater Township Clerk Ron Harnack, DNR Long Lake Property Association members I have received this letter on - ~~4 2??: /9' s 7 ~///y--~; P -/ City of Stillwater / Mr. Nile Kriesel City of Stillwater March 21, 1996 Info cc: Stillwater Township Attachments: Analysis of Issues & Map of Lake Inlets ~ Dear Nile, We are writing to provide additional information regarding the dangerous potential for flooding on Long Lake. The increased water flows to the Lake, given the extremely limited size of the DNR outlet and restricted flows under Interlachen, puts about 24 City and Township residents in danger of being flooded out of our homes. Until now, the DNR outlet has been open year-round contrary to the original pClluit. The DNR has now declared that the permit provisions will be strictly enforced. This means that the outlet will be chained shut from April 30 until October 1. The water level must be lowered significantly as provided in the permit. If this is not done the lake will not be able to handle the runoff and the homes will be flooded. When the outlet was designed in 1976, Interlachen was recognized to be a a serious impediment to the flow of the water to the outlet, and provisions were . included in the permit requiring removal of Interlachen to improve flow. The situation has worsened as the pipes and channel are now silted half full. This prevents the lake from being drawn down 2.5 feet below the DNR outlet system, as required in the permit operational plan. In fact, it can go down only 15 inches due to the silted pipes and channel at Interlachen. The City and Township must move quickly to lower the lake level before the gate is locked or be prepared to accept responsibility for the flooding. We all must address immediately the issues of controlling development and associated storm water runoff on a lake and drainage system that is severely restricted by the DNR. Until then, a moratorium on any development that increase the speed or amount of runoff is essential to protect our homes. Please let us know how we can help move this along. We cannot afford studies, we have only 5 weeks until you must lock the outlet. Sincerely, Lee and Helen Miller, Dave and Sandy Fabio, Laurie Maher, Ned and Eileen Gordon -- Marine Circle Donald and Kay Peterson, Richard and Leah Peterson -- Mid Oaks ~ ~;til1w8ter City Council & t"18yor April 20, 1 996 ~ Sub j ecL Long Lake Dear 5i rs: I called Klayton Eckles early on Friday, Aprll 19 to request a meeting at the culverts on 72nd Stt-eet because they were sU 11 obstt-ucted. Contrary to what I understood at the CouncH meeting of 4i 16i96.. a appeared that the pipes had not been cleaned and that only a sump had been dug at the outlet of the pipes. Mr. Eckles had other commitments and he delegated Dave Junket- to meet me at 10:30 Friday morning. fir. Junker and another representat i ve of the Cay looked into the pi pes and determined that the pipes wet-e indeed stll1 obstructed and partially filled in with si HaU on. Mr. Junket- stated that the City \^loul d clean the pi pes next week. Thi s is crHical to ensure that the drainage system works as designed. If the flow out of Long Lake cannot readlly get to the weir under County Road 12, Long Lake will not be lowered sufficiently to contain future storm flow adequately. I would still recornmend that the pipes be removed andiot- replaced; however, cleaning them will be a help. ~ The reason for thi s letter is to commend f'.lr. Junket- for meet i ng on such short notice and promi si ng to con-ect the pi pe problem thi s comi ng week. Thanks. ~ ~.....A.. - -, Don Peterson 7130 t11 d Oaks Ave. No. cc: Klayton Eckl es ~ \':v)~ ~.. ~'/"\ ~ . ~, I v oLL:'* \;.. 1('-- Y May 9, 2002 CC: Klayton Eckles ~ Mr. Larry D. Hansen City of Stillwater 216 N. Fourth St Stillwater, MN 55082 Dear Larry, Thank you for your prompt response. Since I wrote we have entered a very dangerous period of high water. We have gotten 3.5 inches of rain over 4 days, and the lake has come up almost 18 inches. This is about 18 inches below the lowest basement (Mrs. Pizinger). None of these rains were big storms. Unfortunately, the holding ponds filled up yesterday, greatly increasing the runoff effect. I think: it will require only 1 or 2 inches more rain to flood Mrs. Pizinger. Can the City help her sandbag if we get more rain? I have not spoken with her this year, but am very concerned as she was widowed a year ago. With the holding ponds full, it only takes 12-24 hours for the lake to peak from more rain. You might want to contact her to discuss the situation. I will send this information to Klayton and ask him about the plans for a solution. I hate to bother you while you are getting your arms around your new job, but this is one a of those problems that can escalate into destruction of homes in less than a day. . Sincerely, ~_A Jh (; .. fj J/I.-\.e~ \\ " \ ...->--- Lee Miller ~ ~ ~ ~ ~ September 30,2003 Mr. Klayton Eckles, City Engineer City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Klayton, As it does every year, the Orde of life has transformed this wetland we call Long Lake. Cool September thunderstorms dropped the water temperature, and within the week all types of algae disappeared, opening the bottom to sunlight and germinating next year's crop of coontail and other bottom plants. The storm water erased half of the mud flats, and the remaining flats are now green with baby plants. This year's bumper crop of seeds from the shoreline plants is dropping and finding safe haven until next Spring. Our most curious friends the kinglets, have stopped over on their trip to the Gulf, showing off their numerous children, and teaching them to glean food from our lakeside shrubs and to catch the hatching lake flies. And each night, the Canadians are gathering their children off our shore and talking until the wee hours of the morning about the long trip south. What a beautiful place to live! long lake has taught us this year that she is just as beautiful at 889 as at higher elevations. Even the boaters who were cautious have found she will accommodate them. long Lake is a gorgeous wetland, and will continue to be a beauty for all who open their eyes to her. DNR permit No. 76-6047 has set the control level at 889 feet since 1976. Four engineering studies and the AUAR study have confirmed that level. Under Minnesota constitution and laws, our property cannot be taken or damaged on a regular basis without compensation. We have sought legal counsel and are developing estimates of property loss for alternative control levels above 889. We thank the engineering team for all their efforts and for the sound data they provided. And we thank long Lake for showing us the way. We look forward to implementation of the outlet so that our property will be safe. Sincerely, Helen Mille~ /J/'tk Lee Miller t./II __Q/~~/ 2962 Marine Circle Stillwater, MN 55082 cc: Sherri Buss, Bonestroo, Rosene, Anderlik & Associates Allen D. Barnard, Attorney at Law Best & Flanagan, LLP 889.51 August 25,2005 30 feet from shore among water lilies ~~~-:~ ~. I n early summer heavy weed growth made boating difficult on some portions of the lake. Mid- summer the lake turned green, the weeds died and boating picked up at lake levels some claimed were non-navigable. e II",~C,&~O;::,"- ~;>";i,,""~')" - 889.59 August 22, 2005 r r~./ -'~,-, "'-"-'-~"-""'"" ~~;;"""-'~'''''!'''':';;';;i~_ 889.65 August 7,2005 30 feet from shore among water lilies "'~-.~~~-~~;~~$m~~~~1~~~~:k~~~' " November 1,2005 ~ LONG LAKE ELEV A'llON CONTROL SYSTEM ~ ~ I) For almost 30 years lake was subject to May 18, 1976 DNR Permit: May thru Sept. -- 891.4' Oct. thru April - 889' . ffighest lake level recorded - 892.65' (4/23/01) . Average lake level--- 890.45' (1976 thru 2004) . Ordinary High Water level --- 891.5' II) No homes have been flooded due to lake level. III) October 28, 2003 City Council voted unanimous approval for 890' elevation and controllable to 889' for winter as recommended by BCWD study by Emmons &Oliver Resources (EOR), and as recommended by City Staff and Bonestroo. IV) December 8, 2003 report by EOR prepared for BCWD reaffirms recommendations made for October 28, 2003 Council meeting. V) Weir as-built in 2004 is neither at 890' nor controllable to 889'. VI) Lowest lake level ever recorded --- 889.44' (7/21/05). VII) Both Bonestroo and EOR recommended a "controllable" feature commonly used in similar situations. No known security issues with 1976 weir. Our request is simple---Modifv the weir system to comnlv with October 28. 2003 Council aDDroval. and as recommended bv BCWD and bv consultants EOR and Bonestroo. 1 ~ ~ ~ November 1, 2005 REVIEW OF KEY EVENTS I) In 2003 Stillwater City Council established Long Lake Management Goals: A) MINIMIZE FLOOD POTENTIAL B) PROTECT Tl:lE EVIRONMENT C) MAINTAIN OR ENHANCE AESTHETIC VALUES D) MAINTAIN OR ENHANCE RECREATIONAL OPPORT~lTIES E) PRESERVE PROPERTY V ALVESl 1 -Added in 2003 TAG meeting II) 10/28/03 Stillwater City Council voted unanimous approval to control Long Lake at 890.0' resulting in an expected typical water level of 890.2' elevation via construction of a new weirz with: A) Weir height at 890.0' for normal water level of 890.0'. B) Control for winter drawdown to 889.0' to accommodate spring snowmelt. C) 1976 weir and sluice gate was to be modified (removed). Z -Per BCWD study Attorney Magnuson stated at 10/28/03 Council meeting that "the City would not have a liability setting the lake level at 890'." III) BCWD published report entitled "Long Lake Management Study Letter Report: Outlet Elevation and Optimization" dated 12/08/2003. This report specified the new weir design parameters noted in II above and also stated: A)"Lake levels at or above 890.0' are expected to occur, on average, 67016 of the time during the recreational season (May1 to September 15)." B)"The standard 1oo-year 24-hour design storm produces a HWL of 892.5'." (Note that this meets requirement to protect lowest basement to 1 foot freeboard.) IV) Lakeshore residents were notified of new lake-lowering elevation. A) City notification in October 2003: 890' control; average 890.2-890.3'. B) BCWD notification in January 2004: 890'. 2 ~ ~ ~ November 1,2005 TliE ISSUE Weir system, as constructed, fails to meet what City Council approved, what BCWD report recommended, and what lakeshore owners expected. A) Lake elevation controlled at 888.9', not at 890.0' . B) Open "V" notch at 888.9' causing summer drawdown to 888.9' . C) Weir ledge is at 889.8' elevation, not at 890.0'. D) Not controllable for rapid winter drawdown to 889'. E) 1976 weir not completely removed. F) Resultant summer lake elevation has been significantly lower than the Council-approved 890.0' control and expected 890.2-890.3' -summer averages. A few inches makes significant difference on south half of lake. G) Resultant lake elevation significantly lower than BCWD study reported. H) Lakeshore owners' expectations, initiated by City, and paid for with lakeshore owners tax dollars, are not being met. I) Failure to meet 3 out of 5 Long Lake Management Goals (C thru E). C) MAINTAIN OR ENHANCE AESlllliTIC VALUES D) MAINTAIN OR ENHANCE RECREATIONAL OPPORTUNITIES E) PRESERVE PROPERTY VALVES 3 November 1, 2005 ~ .I'HE SOLUTION A) Modify the new weir system to comply with the 10/28/03 City Council approved parameters based on BCWD study recommendations. B) 10/28/03 City Council action effectively lowers the average lake level by 5.4" (from 890.45' thirty-year avg.3 to 890.0'). C) This will provide the lake elevation that City notified to the lakeshore owners. 3 Per DNR website ~ OTHER ISSUES . Develop a plan to address the various silt deltas resulting from City's storm water draining into the lake. . Include Long Lake in City's weed management program with a solution to be in place for 2006. ~ 4 , ~ ~ ~ .. ... October 27, 2005 Stillwater City Council Members Hon. Jay Kimble, Mayor David G. Junker, Ward 1 Ken Harycki, Ward 2 Wally Milbrandt, Ward 3 Mike Polehna, Ward 4 City of Stillwater 216 North Fourth Street Stillwater, MN 55082 CC: Klayton Eckles, PE Dear Council Members: As you are well aware, there is a long and troubled history surrounding Long "Lake" maintenance and elevation issues. The serious flooding and maintenance issues of the "lake" have a long and contentious history, which has given way to very strong emotions and opinions for all of us. I am writing today to implore you maintain the lake levels and system as agreed upon two years ago. I appreciate the fact that you have inherited much of the burden of resentment and frustration of those of us whose homes and property have been threatened by the "lake", but for more than 30 years many of us have suffered the burden of frustration and fear of flooding. Two years ago, after a highly contentious go-round, I believe that the fairest possible compromise for all parties involved was reached. The compromise and resulting improvements to the system brought well- deserved relief of stress and frustration that flood-threatened homeowners have felt for too many years to count. Yet here we are again talking about raising levels, even though the system has not been completed and has not been allowed adequate time to show how it really works. Two years ago, the Council and city staff wisely took the position of prioritizing flooding dangers before recreation. It is nearly inconceivable to me that now the issue of raising the level of the lake has even been taken into consideration before the new system has even had a chance to work under normal conditions. The Brown's Creek Watershed District has asserted their position that the permit and system not be changed at this time, and yet we are still having this discussion. Over the past two months, I have been forced to deal with this issue again. My daughter, Rebecca ("Becky", who has lived at our family home since the death of my husband), has attended Council meetings and participated in the recent "lake" -related conversations on my behalf because the stress of this entire debate is immense for me. While there were a few meetings of the higher-water group and city staff to which we were invited, we declined to attend. At this point, I have no interest in ridiculous and potentially very expensive plans concocted by the higher-water contingency to modify the pond on which we live (see attached MEMO from City Engineer Klayton Eckles dated 9/16/05, presented at the Council meeting on 9/20/05). The one thing that I will say regarding the suggestion of re-routing the pond is that ours is not the only house on the pond and I'm sure the other homeowners who also own property on the pond would most definitely have something to say about cutting it off from the "lake". This is a point which seems to have escaped those who came up with this fanciful notion. I have heard all the claims from the higher-water group that I can tolerate. I have heard them taunt other flood.threatened homeowners with the assertion that no one has ever flooded, all while large areas of their properties have been submerged and unusable most of the time they have lived there. I have had my daughter's blood boil when she heard a spokesman for the higher.water group invoke my late husband's "words" at a Council meeting where he stated that my husband told him that we had never flooded and insinuated that my husband told him that the lake was not a worry for us. To suggest that my late husband expressed no concern over the level of the lake and using his "words" to support a position that would hurt us proves to me that this conversation never actually took place and was fabricated for dramatic effect at the meeting. Until his death five years ago, my husband and I shared the burden of worrying about the "lake" together. He braved many stormy nights to personally clear beaver dams and debris out of culverts in order to protect our home. It's been hard enough facing life without him, but this fight over high water levels has been more stressful without him. This most recent debate over raising the lake has unnecessarily increased stress levels significantly over a cause that has no merit. Two years ago, to the day, I wrote a letter to the Council (please see attached), and much of what I've said in this letter may sound familiar because my position remains essentially the same. I do not feel that accommodating a handful of boaters who recently bought "wetland-front" property should have even made it to the table when those of us who have lived in fear for 30 years have had to wait for flood-protection, which we finally seem to have achieved with this new system. There is NO comparison between protecting properties from flooding and enhancing recreational experiences. I implore you to once again do the right thing and maintain the permit as is. I trust that the Council is weary of dealing with this issue, wasting city staff time and money. I therefore encourage you to turn over management of Long "Lake" to the BCWD, as has been discussed. I would also like to know what plan the City will put in place to insure that raising the level of the "lake" will NEVER become an issue again. I do not want to live with the threat that in another year or two this same issue will raise its ugly head again because certain unrealistic recreational desires are not being "met." I would also like to again thank City Engineer Eckles, for being both helpful and professional in dealing with this very contentious issue. I appreciate the sensitive manner in which he has handled it. Thank you for hearing me out on this issue. If you have any questions, please feel free to contact my daughter or myself. Sincerely, fl '.....)(2, . -> '--../-. 1 . " ~~~~ .,~ '--. Kathleen Pizinger 2803 Interlachen Drive Stillwater, MN 55082 Rebecca Pizinger 2803 Interlachen Drive Stillwater, MN 55082 2 .. to , ~ ~ ~ f ~ ~ ~ October 27, 2003 Klayton Eckles, PE City of Stillwater 216 North Fourth Street Stillwater, MN 55082 CC: All Stillwater City Council Members Hon. Jay Kimble, Mayor David G. Junker, Ward 1 John Rheinberger, Ward 2 Wally Milbrandt, Ward 3 Gary Kriesel, Ward 4 Dear Klayton, Thank you for your letter and the copy of the Long Lake Management Plan. I would also like to thank you for your consideration in respect to the circumstances surrounding my property under all plans that were studied. The serious flooding and maintenance issues of the "lake" have a long and contentious history, which has given way to very strong emotions and opinions for all of us. I appreciate the fact that you have inherited much of the burden of resentment and frustration of those of us whose homes and property have been threatened by the "lake", but for nearly 30 years many of us have suffered the burden of frustration and fear of flooding. I also thank you for finally taking the reigns and prioritizing the Advisory Committee's tasks by putting flooding dangers first and recreation last. It is nearly inconceivable to me that the issue of raising the level of the lake has even been taken into consideration before any of the system updating has been put in place. I can mildly appreciate that some residents of Legends and Liberty "on the Lake" were most likely sold a bill of goods and were misled by developers selling "Iake"front property, but the nearly total disregard shown to myself and the other threatened homeowners by the aforementioned neighborhood's representatives is completely unacceptable. As with all of the flood-threatened homeowners on Long Lake, my priorities are to protect my home/property and maintain its value. At this time, I can make no definite agreement with the City regarding the "flood-proofing" of my home until I see detailed plans, drawings and all the technical aspects of doing this type of protective landscaping. I would also need to see what kind of agreement the City wants to make with me regarding this protection and have it reviewed by an attorney. I would also need to have an independent real estate appraiser advise me on the effect that such modifications may have on my property value. If this plan does indeed move forward and I agree to the City's flood-protection offer, I would also like to know what plan the City will put in place to insure that raising the level of the "lake" will NEVER become an issue again. I do not want to live with the threat that in a year or two this same issue will be brought forward because certain unrealistic recreational desires are not being met in the imaginations of some lakeshore inhabitants. , ~ I am encouraged that the City has decided to move forward with the five maintenance points/system improvements, but would prefer that they were done coupled with maintaining the lake level at the permitted 889 at least until we see how this new and improved system really works. Theory and models are helpful in giving some direction, but you never know what reality may bring. The system improvements should have been proposed without constantly circling back to which lake level people wanted. Those who fear flooding because they have lived with a problematic system for too many years are unable to blindly trust that this system will be the "magic bullet" to solve all of their problems and can't conceive of raising the 889 DNR-permit level that hasn't ever been maintained; and those who want to raise the "lake" level feel that their recreational desires are as important as protecting homes and property. The stress of this entire process has been immense. Until his death three years ago, my husband and I shared the burden of worrying about the "lake" together. He braved many stormy nights to personally clear beaver dams and debris out of culverts in order to protect our home. It's been hard enough facing life's general challenges without him, but the high water levels and flooding- threats that we've experienced these past few summers have been worse and more stressful without him. This most recent debate over raising the lake has unnecessarily increased stress levels significantly over a cause that has no merit. I do not feel that accommodating a handful of boaters who recently bought "wetland- front" property should have even made it to the table when those of us who have lived _ in fear for 30 years have had to wait for flood-protection. I understand that your hands . were tied for many years because of Brown's Creek, but they are not tied now and I implore you to do the right things: fix the system by making the proposed improvements but seriously consider not raising the water level above 889. Thank you for your time and consideration during this process, which has been a most difficult one for both the flood-threatened homeowners and yourself. You have been both helpful and professional in dealing with this very contentious issue, Klayton, and I want you to know that I appreciate the sensitive manner in which you have handled it. I look forward to hearing from you soon and seeing details of the City's offer for flood-proofing my property. Sincerely, -~~~y~ Kathleen Pizinger 2803 Interlachen Drive Stillwater, MN 55082 ~ 2 .A , ~ :Memo To: From: Date: Subject: Mayor and City Council Klayton Eckles, City Engineer September 16, 2005 Update on Long Lake Elevation Management Options Discussion. Based on City Council's desire to pursue modifying and controlling the elevation of Long Lake, City staff has taken a number of steps. We contacted the DNR and Brown's Creek Watershed District and also have met with a number residents who have made their request for higher elevation a number of times. ~ Discussions with the DNR staff have not yielded a definitive answer in terms of how that agency would respond to a request for an elevation change. The DNR has a number of divisions that would all review the City's request independently. Therefore, it is impossible to know exactly how the DNR will respond to our request until we actually submit a proposal that they can review throughout their various divisions. For the Brown's Creek Watershed District, the City submitted a request for three things. We requested that the watershed district consider modifYing the control elevation, provide additional modeling support and consider taking over future management obligations of the control structure and lake system. The BCWD indicated they would look unfavorable upon a request to modifY the lake elevation for at least two years. The watershed district is currently doing a study of Long Lake and this study will not be completed for at least twelve to eighteen months. Also, the watershed district indicated before making any modification in the lake, they would like to see two additional seasons of actual data on how the lake operates under the current conditions. The attached letter from the Brown's Creek Watershed District is their official response to our requests. The letter from the watershed district also indicates the BCWD would potentially be willing to take over the management of Long Lake. In order to fully consider this option, they requested that the City better define the exact components of the overall drainage system from Long Lake that we would be requesting that they take over management on. ~ City staff also met with the residents who have initiated the request for higher water levels on a couple of occasions. They were disappointed by the watershed district's response and have indicated they will be pursuing a change in that position independent of the City. The residents also presented a number of possible management options or design changes that could yield a higher water level. I have provided these options below. ~ , ~ · Modify the pzinger lot and households. The pzinger house located on 2803 Interlachen Drive is the lowest household affected by the flooding of Long Lake. Therefore, it controls the design of the outlet structure. The residents initiating the request for a modified outlet structure had suggested by making changes to the pzinger residence and lot, it would no longer be the lowest homestead requiring protection. The next lowest home is approximately 7!1 O's of a foot above the pzinger basement floor giving a sizeable margin for modifYing the outlet structure. · ModifY the outlet structure of Long Lake. The original request of the City Council directed staff to pursue making modi fications to the outlet structure of Long Lake to increase the Summer time average lake elevation. This option is significantly limited by the City's current objective of providing 100-year flood protection with one foot of free board. · Install additional pipe under County Road 12 and increase discharge out of Jackson Pond. This option would involve adding additional capacity underneath County Road 12 and therefore lowering the overall flood elevation of the entire Long Lake basin and Jackson wildlife basin. It is unknown exactly how much difference this would make at this time but we do know it would be a very costly option and it was specifically avoided under our original design process because of the cost. · ModifY the pzinger Pond outlet system and separate it from Long Lake. By isolating the pzinger Pond and discharging it directly into Jackson Pond, approximately 3 to 4 inches of additional margin of flooding could be gained. In order to accomplish this option, a long pipe between the pzinger Pond and Jackson Pond would be needed crossing underneath Interlachen Drive and across the pzinger Property. The cost of doing this option would be quite significant. ~ Unless the watershed district is willing to consider modifYing its permit, it may be premature to consider any of these options at this time. If the City Council wants staff to continue putting resources toward this issue, it would be helpful to have an understanding of which of the options presented above fall within an acceptable range of expense and impact. The first option presented does potentially provide the most opportunity for adjusting the lake without a huge expense. However, it requires the property owner in question be open to the concept. In the past, the City did approach this topic with the homeowner in question and the attached letter demonstrates the response to this idea. Recommendation: Staff recommends that Council review the attached information and provide staff with direction on whether additional staff resources should be put toward the Long Lake issue at this time given the permit status. ~ ~ ~ ~ 2005 Lake Elevation' April 11-0ct 27 'elevations adjusted ..1 892 - Average Ele\'3tlol1 '" 389 31 Max Elev = 891 42 MIH Elev = 889 34 891 890 889 '-,"'>,", (ii.jO << .~.~ ~ 892 - 891 ~ 890 ::- ~::J 889 . 888 - e Comparison Three Lowest Falls (Sept-Oct) Versus 2005~ Sept-Oct 27 ("adjusted .,1) f\ , )----- ; - - , - ~ -2005 - 2003 1998 - 1996 ~ ~ ~ CITY OF STILLWATER CITY COUNCIL MEETING NO. - 05-20 October 18, 2005 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Absent: Councilmember Pohlena Staff present: City Administrator Hansen City Attorney Magnuson Community Development Director Russell Public Works Director Eckles Police Chief Dauffenbach Assistant Fire Chief Sallis Director of Administration Knauss City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to approve the October 4, 2005 Regular and Recessed Minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Stillwater Toastmasters. Mayor Kimble read a proclamation recognizing the contributions of the Toastmasters organization and declaring the month of October 2005 as Toastmasters Month in the City of Stillwater. OPEN FORUM Chris Hood, City Attorney with Flahterty and Hood in St. Paul, representing U.S. Homes, Millbrook developer, appeared regarding the possible park and trail dedication policy. He stated the developer has had an ongoing dispute with staff regarding the proposed policy and requested the opportunity to be heard regarding their position on the issue. He asked that the Council consider tabling the possible adoption of the policy pending a possible workshop or until they have had the opportunity to address the Council regarding their position on the matter. Mayor Kimble noted that typically the Council tends to go with staff recommendations and suggested that Mr. Hood communicate to his clients the need to work with staff in an effort to resolve the impasse. He noted the Council has reviewed all the correspondence regarding the issue and reiterated the suggestion that Mr. Hood advise his clients to return to the table with staff with a renewed sense of compromise and harmony. Mr. Hood responded the City Council Meeting - 05-20 October 18, 2005 primary issue is whether trails count for purposes of land dedication, an issue that is ~ more a legal issue than a policy issue. He suggested that the legal issues and past practices are "overarching" in terms of what staff can or cannot do. Mr. Hood asked that the park and trail dedication policy be put on hold until they have had an opportunity to further discuss the issues with staff. STAFF REPORTS Assistant Fire Chief Sallis gave a brief update on the hurricane relief efforts. The two local firefighters who were sent to Louisiana fulfilled their duties with Minnesota's Task Force 1 and are returning home. Task Force 2 was deployed the weekend prior to the Council meeting. Chief Glaser is a part of Task Force 2 and will be deployed for 16 days. FEMA is paying for all wages for Task Force 1 and Task Force 2. Also, he updated the Council on Fire Prevention Week activities; over 1,000 people participated in the Department's open house event. Public Works Director Eckles replied to a question regarding the completion of Myrtle Street. He said he expected the work will be completed by the end of the week following the Council meeting. CONSENT AGENDA* Councilmember Junker, seconded by Councilmember Milbrandt, moved approval of the a Consent Agenda. .. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None Resolution 2005-224, directing payment of bills Possible approval to purchase 5-6 new benches for Downtown Resolution 2005-225, approval of SafeAssure Consultants, Inc. for OSHA and safety consultation Resolution 2005-226, approving Minnesota Premises Permit for Gambling for Climb, Inc at the Harbor Sar, 517 N. Owens Street, Stillwater, MN Resolution 2005-227, resolution amending the assessment roll for the 2005 Street Improvement Project (Project 2005-02, L.1. 365) by removing the water service assessment on the property located at 1123 South Fifth Street PUBLIC HEARINGS This is the date and time for a Dublic hearina to consider the increase in fees for Iiauor licenses. Notice was Dublished in the Stillwater Gazette on SeDtember 16. 2005 and mailed to affected liauor license holders. City Clerk Ward explained that state law requires a public hearing for any increase in liquor license fees. The hearing is to consider an increase in fees not to exceed 10 percent, she noted. e Page 2 of 9 ~ ~ ~ City Council Meeting - 05-20 October 18, 2005 Mayor Kimble opened the hearing. Deb Junker, Ruby Begonia's, 112 N. Main St., pointed out that the number of liquor licenses issued depletes the customer base. Secondly, she said this year's Lumberjack Days was a "bust" economically for the bars downtown. She also spoke of expected energy cost increases and the impact of the lift bridge closing, along with the impact of the change in state law to .08. She asked that the fees not be increased by 10 percent. Steve Meister, 901 S. Fourth St., Meister's Bar and Grill, also spoke of increasing energy costs and said another 10 percent increase would be a bit steep. Jim Junker, Ruby Begonia's, said his real concern is with the state .08 law. He suggested the issue be studied for a year and said long-term the .08 level could necessitate a decrease in the license fees. Mayor Kimble closed the public hearing. Councilmember Junker noted that the Council has kept license fees fairly well in check; he suggested in future the City consider a tier system of fees. Councilmember Harycki noted the 10 percent came up during consideration of the proposed budget and property tax increases of about 10 percent; he said the intent is basically to match the increase in the City budget. Councilmember Milbrandt suggested that in the future the City consider a variable rate structure based on sales. Council member Harycki also spoke of the possibility of a tiered system. Councilmember Milbrandt moved to proceed with the license fee increase as proposed and to direct staff to begin looking at a variable rate structure for the future. Councilmember Junker said he would be more comfortable with an increase of 5-8 percent, rather than 10 percent since the fee may be in place for 2006 only. Councilmember Milbrandt proposed to increase fees by 7 percent for 2006 only. Mayor Kimble pointed out that bar owners also have seen significant increases in commercial property taxes and said he would like to see something less than 7 percent. Councilmember Harycki noted the proposed 7 percent increase only amounts to about $50. Councilmember Milbrandt agreed to amend his motion to approve a 5 percent fee increase for 2006 and pursue a long-term option of a variable fee structure. Councilmember Harycki agreed to amend his second. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki to adopt Resolution 2005-229, approving liquor license fees for 2006. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None This is the date and time for a public hearina to consider a new On-Sale Liauor License for C & G Sukopp. LLC.. DBA: Muraski located at 1491 Stillwater Boulevard. Stillwater. MN. applicant Garv Sukopp. Notice was published in the Stillwater Gazette on September 29. 2005. Page 3 of 9 City Council Meeting - 05-20 October 18, 2005 City Clerk Ward noted this is an existing business with a wine and strong beer license a that wishes to upgrade to a full on-sale license. Application has been made and fees . paid. Approval is contingent on the required police, fire and building department checks/approval, along with Minnesota Liquor Control. Mayor Kimble opened the hearing. No comments were received and the hearing was closed. Councilmember Junker asked about the number of licenses available. City Attorney Magnuson noted state law was changed and the state no longer restricts the number of licenses if it meets the definition of restaurant. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to adopt Resolution 2005-230, approving an on-sale liquor license for C & G Sukopp, LLC., DBA: Murasaki. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None This is the date and time for a oublic hearina to consider a new On-Sale Liauor License for BT Dovles's Rib Joint. LLC. BT Dovles Rib Joint at 423 South Main Street. Stillwater. MN. aoplicant Timothv & Barbara Dovle. Notice was oublished in the Stillwater Gazette on September 30.2005. City Clerk Ward explained this is a transfer of the license from Pepito's to BT Doyles and is subject to the same conditions as the previous application. ~ Mayor Kimble opened the public hearing. No comments were received, and the hearing was closed. Councilmember Junker noted this is a transfer of license. Motion by Councilmember Junker, seconded by Councilmember Harycki to adopt Resolution 2005-231, approving the transfer of ownership of the on-sale & Sunday sales liquor license to BT Doyle's Rib Joint, LLC, DBA: BT Doyle's Rib Joint. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None UNFINISHED BUSINESS Possible second readina of ordinance adootina Park Dedication Policv City Attorney Magnuson noted the proposed ordinance does not change or make any more restrictive the requirements that have been in place since 1996 and last modified in May. State law now requires these standards be set forth in an ordinance rather than a resolution. State law allows the City to require a reasonable portion of the land be set aside for parks, trails and such things. In the past there was a fixed percentage that could be required; statue now permits a "reasonable" portion, he explained. The law also requires a connection between the dedication requirement and the purpose soughta to be achieved by the dedication, and that the dedication bear a rough proportionality to. Page 4 of 9 City Council Meeting - 05-20 October 18, 2005 ~ the need generated by the new growth or proposed development. City Attorney Magnuson said the City's requirements are more or less in line with other communities the Planning Commission and Planning Department studied. He noted that US Homes complains that the standards have not been applied in a consistent manner, an argument that staff disagrees with. Mr. Magnuson said the issue for U.S. Homes relates to a policy that has been in place for some time -- that the land dedication for trails is not considered in the portion of the land to be dedicated for parks; the reasons for that policy are set forth in the ordinance, he said. The one thing changed from the first draft was the removal of the requirement that if trails are constructed and installed by the developer, the developer still had to pay a fee of $500 per unit. Councilmember Milbrandt noted the request for trails is ever increasing and that the Park Board and Planning Commission have been steadfast in sticking to the 10 percent park land dedication requirement. The ordinance, he said, brings the City in line with state law to adopt the policy by ordinance rather than resolution. Councilmember Harycki noted the call is for more parks, not less. Roll call vote was taken. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to adopt Ordinance No. 963, An Ordinance to Establish Park and Trail Dedication Requirements. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None ~ Possible approval of Findinas of Fact for the aoolication of Jeff & Heather Swanson. Case No. SUB/05-41. Motion by Councilmember Milbrandt, seconded by Councilmember Junker, to adopt Resolution 2005-232, approval of resolution adopting findings of facts, conclusion and order related to the approval of a subdivision of one lot of 14,982 square feet into two lots, one lot of 7,500 square feet and the other lot of 7,482 square feet and a variance to the lot size regulations (7,500 square feet required) in the RB, Duplex Residential District at 203 St Croix Avenue (Case No. SUB/V/05-41). Ayes: Councilmember Harycki, Junker, Milbrandt and Mayor Kimble Nays: None Possible approval of Findinas of Fact for the aoolication of Scott Junker. Case No. V/05-54 ~ Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to adopt Resolution 2005-233, approval of resolution adopting findings of facts, conclusion and order related to the denial for a subdivision of a 22,500 square foot lot into two lots; lot a- 10,000 square feet with an existing residence and lot b - 3,700 square feet developable with a variance to the developable lot area (10,000 square feet required) for the construction of a residence with shared driveway access from North Fifth Street located at 1913 North Fifth Street in the RA, Single Family Residential District (Case No. SUB/V/05-54). Page 5 of 9 City Council Meeting - 05-20 October 18, 2005 Ayes: Councilmembers Harycki, Junker and Milbrandt Nays: Mayor Kimble ~ Possible approval of Findings of Fact for the application of Richard & Leah Peterson, Case No. SUB/05-55. Motion by Council member Junker, seconded by Councilmember Harycki, to adopt Resolution 2005-234, approval of resolution adopting findings of facts, conclusion and order relating to the approval of a resubdivision of Lot 2, Blk 1 Cochrane's Long Lake Addition into two lots parcel a - 20,858 square feet (new lot) and parcel b - 46,972 square feet (existing house) located at 7160 Mid Oaks Avenue in the LR, Lakeshore Residential District (Case No. SUBNI05-55). Ayes: Councilmembers Harycki, Junker and Mayor Kimble Nays: Councilmember Milbrandt City Policv on Riverview Drive Sewer Service City Attorney Magnuson explained staff was directed to look at policy that applies to this area and any residences where there are existing septic systems and no readily available sanitary sewer to hook up to. The feasibility study is the first stage that must be followed if the City plans to assess any costs. One of the reasons a project is not feasible for this area is the need to acquire an easement through a yard. Public Works Director Eckles noted that not only was a project extremely expensive, but some owner. had already obtained service through individual lift pumps in their basements, so only 3 or 4 remaining homeowners would be the primary benefactors. And he said one of the remaining 3 or 4 owners indicated they have an immediate need for a project. The primary issue, Mr. Eckles said, is whether the City would come out with a policy requiring hook-up when such hook-up is not readily available or economically feasible. Councilmember Junker suggested drafting a letter indicating that that homeowners be notified that if there is a failure in their systems, they are on their own to correct the situation. Mr. Eckles noted there are alternatives such as mound systems or individual lift pumps that are available to the homeowners in question. Council member Harycki said it appears homeowners are trying to avoid a Catch 22 and asked whether the City could pass an ordinance exempting these particular homeowners from the requirement to hookup. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki to direct City Attorney Magnuson to draft a letter to the three homeowners indicating that based on the Engineer's determination that a project is not feasible or practical, they would not be subject to the hook-up policy until such time as a project does becomes practical or feasible. All in favor. Councilmember Harycki asked how such a letter would be recorded if one of the affected property owners decided to sell their property in the future. Mr. Magnuson responded that the policy might change from Council to Council. ~ Page 6 of 9 ~ ~ ~ City Council Meeting - 05-20 October 18, 2005 City Attorney Magnuson brought up the issue of assessments to two property owners on South Fifth Avenue in the 2005 street improvement project area. The two property owners' water services failed in 1981. At that time, the property owners paid $600 each to have the service replaced with a single service copper line that was shared between the two properties, based on the Water Board's policy at that time. Now it is the policy of the Water Board to split the shared services out so each party will have their own separate service. That was done in this case so each property owner paid $724.53, one-half of a split; they did not file any objections that would preserve their ability to appeal the assessment, but have brought the issue to the City's attention. City Attorney Magnuson noted the Council did not have to correct the assessment to the owners in question, but could if it felt there was an inequity. Councilmember Junker noted that when the two property owners paid to have their service replaced with copper line, they were assured they would never have to have the service replaced again. Yet, 25 years later, they are faced with another assessment due to the street project. Mayor Kimble noted there are many homes that have common services to more than one residence, and said it was very likely the two property owners were assured that the copper service would last a lifetime. Motion by Councilmember Harycki, seconded by Councilmember Junker to adopt Resolution 2005-235, resolution amending the assessment roll for the 2005 Street Improvement Project (Project 2005-02, L.1. 365) for properties at 909 4th Avenue Sand 913 5th Avenue S Ayes: Councilmember Harycki, Junker, Milbrandt and Mayor Kimble Nays; None NEW BUSINESS Communitv Conservationist Award Mayor Kimble noted the City of Stillwater has been nominated and selected as the recipient of the Minnesota Association of Soil and Water Conservation Districts and the Minnesota Pollution Control Agency's annual Community Conservation Award. The award is to be presented at the annual meeting in December. Council member Milbrandt and Public Works Director Eckles will attend the meeting to accept the award on behalf of the City. Mayor Kimble extended congratulations to Mr. Eckles for his efforts that contributed to the City receiving the award. Councilmember Milbrandt reminded residents of the planned buckthorn removal event scheduled for Saturday, Oct. 22. ~illbrook request for workshop Mayor Kimble noted this matter was brought up at the Open Forum and recommended the Council pass on the request until staff indicates they too feel the issue is at impasse. Page 7 of 9 City Council Meeting - 05-20 October 18, 2005 Motion by Councilmember Junker, seconded by Councilmember Milbrandt, to decline the A requested workshop at this time. All in favor. ., Possible appointment to the Planninq Commission Mayor Kimble noted there were two qualified applicants for the vacancy created by the resignation of longtime Commission member Darwin "Duke" Wald. Councilmember Junker and Councilmember Milbrandt said they were familiar with applicant Suzanne Block, who has expressed a strong interest in serving and has been in attendance at several Planning Commission meetings. Motion by Council member Milbrandt, seconded by Councilmember Harycki, to adopt Resolution 2005-236, approval of Appointment to Planning Commission Appointing Suzanne Block to fill the unexpired term on the Planning Commission. Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble Nays: None STAFF REPORTS Community Development Director Russell reported that a volunteer work day is scheduled from 9 a.m. to noon, Nov. 5th at Brown's Creek. ADJOURNMENT - adjournment to Executive Session to discuss labor relations issues ~ Motion by Councilmember Junker, seconded by Councilmember Milbrandt, to adjourn at 8:45 p.m. to executive session. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk ~ Page 8 of 9 City Council Meeting - 05-20 October 18, 2005 ~ Resolution 2005-224, directing payment of bills Possible approval to purchase 5-6 new benches for Downtown Resolution 2005-225, approval of SafeAssure Consultants, Inc. for OSHA and safety consultation Resolution 2005-226, approving Minnesota Premises Permit for Gambling for Climb, Inc at the Harbor Bar, 517 N. Owens Street, Stillwater, MN Resolution 2005-227, resolution amending the assessment roll for the 2005 Street Improvement Project (Project 2005-02, L.I. 365) by removing the water service assessment on the property located at 1123 South Fifth Street Resolution 2005-229, approving liquor license fees for 2006. Resolution 2005-230, approving an on-sale liquor license for C & G Sukopp, LLC., DBA: Murasaki. Resolution 2005-231, approving the transfer of ownership of the on-sale & sunday sales liquor license to BT Doyle's Rib Joint, LLC, DBA: BT Doyle's Rib Joint. Resolution 2005-232, approval of resolution adopting findings of facts, conclusion and order related to the approval of a subdivision of one lot of 14,982 square feet into two lots, one lot of 7,500 square feet and the other lot of 7,482 square feet and a variance to the lot size regulations (7,500 square feet required) in the RB, Duplex Residential District at 203 St Croix Avenue (Case No. SUB/V/05-41). Resolution 2005-233, approval of resolution adopting findings of facts, conclusion and order related to the denial for a subdivision of a 22,500 square foot lot into two lots; lot a- 10,000 square feet with an existing residence and lot b - 3,700 square feet developable with a variance to the developable lot area (10,000 square feet required) for the construction of a residence with shared driveway access from North Fifth Street located at 1913 North Fifth Street in the RA, Single Family Residential District (Case No. SUBN/05-54). Resolution 2005-234, approval of resolution adopting findings of facts, conclusion and order related to the approval of a resubdivision of Lot 2, Blk 1 Cochrane's Long Lake Addition into two lots parcel a - 20,858 square feet (new lot) and parcel b - 46,972 square feet (existing house) located at 7160 Mid Oaks Avenue in the LR, Lakeshore Residential District (Case No. SUBN/05-55 Resolution 2005-235, resolution amending the assessment roll for the 2005 Street Improvement Project (Project 2005-02, L.I. 365) for properties at 909 4th Avenue Sand 913 5th Avenue S Resolution 2005-236, approval of appointment to Planning Commission ~ Ordinance No. 963, an Ordinance to Establish Park and Trail Dedication Requirements ~ Page 9 of 9 , LIST OF BILLS eHIBIT " A" TO RESOLUTION #2005-237 1 st Line Leewes Ace Trailer Action Rental Adamic, Joel & Debra Advanced Sportswear, Inc All Star Wireless All Tee Ancom Communication, Inc. Ancom Technical Center Arch Wireless Aspen Mills BJ Haines Tree Service Bell, Timothy Beneck Mechanical Bonestroo Rosene Anderlik & Assoc Cardinal Tracking Carquest Cartridge World Catco Center for American and International Law a,tury College Wgular Clark, Luann Coca Cola Comcast Cub Foods Dakota County Receiving Center Dell Ecolab Emergency Automotive Emergency Servo Consulting, Inc. Foremost Promotions Franklin Covey GCR Tire Center GN Netcom Heritage Printing Hillyard Humane Society Independent School District 834 Integra Interstate All Battery Center Jefferson Fire & Safety, Inc. In Reid & Associates ohnson, Kristen Johnson, Ron Krongard, Leslie Concession Supplies Equipment Repair Supplies Concrete Trailer & Concrete Principal & Interest on GO Capital Outlay Bond, 2004P Uniforms for Staff Shop & Field Repair Alarm Repair Vehicular Charger, Mounting Bracket, Power Supply Radio Repair Pager Service Uniforms Tree Trimming Car Rental, Fuel, Hotel Equipment Repair Browns Creek Open Space Design, Stillwater AUAR Cert. Supplies for Ticket Tracker Muffler, Exhaust & Tail Pipe, Wash Mitts Refjlllnk Cartridge Equipment Repair Supplies School for Police Supervision Training Cell Phone Cleaning at Public Works Concession Supplies Cable & NHL Package (Rec Center) Food for Fire Dept Open House/Water/ Concessions September Transport Computer One Shot Service Lights on New Squad Car Fire Delivery Study Police Supplies Planner Pages Tires Phone Headset Business Envelopes Cleaning Chemicals, Entry Rug 3rd Quarter Billing Family Center Donation Telephone Batteries Fire Fighter Protective Gear Training/Police Refund Skate Rental Dishwashing Detergent Equipment Repair 846.76 5.14 117.15 52,696.79 2,273.00 277.99 65.00 138.45 283.42 30.94 749.09 8,150.00 939.57 6,312.13 1,079.02 43.98 518.02 63.90 27.80 1,095.00 1,785.00 39.70 140.00 1,536.05 1,188.34 235.87 60.00 1,839.45 250.28 4,010.24 8,006.31 271.15 28.87 459.17 103.46 134.78 1,021.69 2,995.65 2,000.00 920.01 65.98 160.00 2,890.00 50.00 59.43 534.35 EXHIBIT" A" TO RESOLUTION #2005-237 Linhoff, Tom Magnuson Law Firm Menards MN BCA Forensic Science Lab MN Chiefs of Police Assoc Napa Office Depot Parts Associates Plant Health Associates Pump & Meter Reliance Electric Motors River Valley Printing River Town Newspaper Group Roeller, Jennifer Rose Floral Short Elliott Hendrickson Sprint S1. Croix Boat & Packet S1. Croix Recreation Stillwater Equipment Company Stillwater Gazette Stillwater Gazette Stillwater Motors Stillwater Towing Streicher's T. A. Schifsky & Sons University of Minnesota UPS Wal-Mart Ward, Diane Washington County Sheriffs Office Washington County Transportation Watson Company, The Workwell Occupational health Yocum Oil Zep Manufacturing Zephyr the Hat Ziegler Zoller, Robert MANUALS OCTOBER 2005 Post Master Post Master Page 2 Lodging for Fire Chiefs Assoc Conference Professional Services Through 10/21/05 Equipment Repair Supplies Intoxilyzer Recertification Class Permits to Acquire Equipment Repair Supplies Pens, Markers, Lipton, Tea Paper Equipment Repair Supplies Professional Services Equipment Repair Equipment Repair File Jackets Publications Reimburse Mileage to Classes Flowers & Card General Transportation Services Monthly Service PCS Connection Card Data Plan September Services Playground Equipment for Settles Glen/Schulenburg Park Power Pack Publications (2) Subscriptions Equipment Repair Supplies Forfeiture Towing S & W Training Ammo AC Fine Asphalt Training/John Nobles Postage Supplies Reimburse Mileage & Fees Paid to Washington County Squad Repair Traffic Service/Road Striping Concession Supplies Physicals UL Gasoline, Diesel Fuel Zep Flash Concession Supplies Equipment Repair Supplies Reimburse for Items Bought For Fire Prevention Week Postage for Newsletter Postage for UB Billing , 282.2'- 12,370.83 135.18 90.00 36.05 788.15 236.20 608.18 2,677.80 104.81 144.40 378.08 173.05 129.59 40.41 100.25 152.55 26,974.82 53,052.98 277 .50 442.40 199.cA 159.7!" 223.66 368.51 130.79 175.00 31.78 182.18 44.87 185.01 4,694.79 209.32 319.00 9,199.41 156.00 179.17 86.57 250.33 1,068.29 2,060.. I EXHIBIT" A" TO RESOLUTION #2005-237 &DENDUM TO BILLS Action Rental Carquest Daleo Ferrell, Judy & John Meyers Plumbing GCR Tire Center Heritage Printing Holiday Ikon Legislative Associates Menards MN Pipe & Equipment Napa Prairie Equipment Qwest St. Croix Recreation T.A. Schifsky & Sons, Inc Tri State Bobcat, Inc. United Rentals United States Postal Service Valley Trophy Van Paper Co .ashington County .el Yocum Oil Adopted by the City Council this 1 st Day of November, 2005 ~ Page 3 Concrete Trailer & Concrete Equipment Repair Supplies Cleaner CDBG Contractor Service Tires Forms printed Fuel Maintenance October Services Treated Lumber Parts to repair Aiple Main Break Oil & Air Filter Manhole Debris Catcher Telephone Labor to Install Playground Equipment Patch 2nd Street South/ Sand & Asphalt Equipment Repair Discharge Hose, Saw Cut Off, Blade Postage Name Plaque, Cups Trash Can Liners Quick Access Parcel Updates Electricity & Natural Gas Fuel 90.53 58.01 62.13 350.00 149.10 82.64 180.00 122.71 3,833.33 1,422.88 4,376.81 22.79 266.25 217.90 8,750.00 25,996.80 303.47 1,168.58 4,000.00 371.96 51.92 1,200.00 44,958.38 4,283.43 TOTAL 327,937.70 ~ ~ ~ AGREEMENT An Agreement Dated: November 1, 2005 By And Between: City of Stillwater (the "City") and Jan Pitman ("Consultant") Whereas, the City has need of specialized services in assisting it's department in conducting pre'-employment background investigations regarding applicants for the position of Fire Fighter and Peace Officer and other positions of City employment; and Whereas, the Consultant, by training and experience, has the skill and expertise to conduct thorough pre-employment background investigations of applicants as to their fitness for the position of employment. NOW, THEREFORE, It is agreed, by the City and the Consultant as follows, that: 1. The Consultant will perform pre-employment background investigations as needed by the City, regarding persons who are applicants for the position of Fire Fighter, Peace Officer or other positions of City employment. 2. For the Consultant's faithful performance, the Consultant will be paid the sum of $ _ 25 . 00_ per hour. 3. The Consultant will produce in-depth written interviews with an accompanying written commentary and analysis supported by documentation when applicable as to the Consultant's own evaluation of the fitness of the applicant. 4. The City is responsible for setting the Consultant's hours, and methodology of conducting any investigation and time lines as the City may establish for the completion of any investigation. 5. The Consultant will keep confidential all investigative reports and other documents as may come into their possession and, upon completion of an investigation, will turn over the documents to the City for its use. 6. The City will furnish the Consultant with items or identification and equipment that are needed to establish the Consultant's relationship and perform their duties with the Fire Department and the City. All items of identification and equipment furnished to the Consultant must be returned upon termination of this Agreement. 7. The Consultant is at all times hereunder an independent contractor and not an employee of the City and is not entitled to any of the rights, privileges, and benefits granted regular City employees. 8. This Agreement may be terminated without cause by either party upon forty- ~ eight (48) hours written notice from one to the other and the City will be liable for the value of the Consultant's service to the effective date of the notice. 9. The City liaison for the purpose of this Agreement will be the Fire Chief, the City Administrator, or their designee. 10. The City will provide to the Consultant the level of indemnify the City owes to an officer of the City pursuant to the terms and subject to the limitations set forth in the Minn. Stat. S466.07. 11. The effective date of this Agreement shall be the date first noted above and, unless terminated as provided herein at an earlier date, will automatically terminate one (1) year from the effective date. 12. That the City will indemnify and hold harmless the Consultant for any claims arising out of the Consultant's performance herein, the Consultant agrees to give his full cooperation and assistance in the defense of any claims. CONSULTANT ~ Jan Pitman ADDRESS: SSN: CITY OF STILLWATER Stuart Glaser, Fire Chief Jay L. Kimble, Mayor Diane F. Ward, City Clerk ~ ~ RESOLUTION 2005-240 APPROVING AGREEMENT FOR BACKGROUND INVESTIGATIONS WITH JAN PITMAN BE IT RESOLVED by the City Council of Stillwater, MN that the Agreement between the City of Stillwater and Jan Pitman for background investigations, as on file with the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to sign the agreement. Adopted by the Stillwater City Council this 1 st day of November 2005. Jay L. Kimble, Mayor ATTEST: ~ Diane F. Ward, City Clerk ~ ~ ~ ~ AGREEMENT FORM SNOW REMOVAL SERVICES 2005 - 2006 THIS AGREEMENT, made and entered into this 18th day of October 2005, by and between Lehmicke Constmction Inc., 13880 Lynch Road N, Hugo, MN 55038 party of the first part, and the City of Stillwater, a municipal corporation of Washington County, Minnesota, part of the second part: WITNESSETH: The party of the first part agrees to provide a Bobcat or equivalent with snowblower, bucket or angle blade for the purpose of sidewalk and trail snow removal and heavy equipment for snow removal on parking lots and upon notification by the City, the party of the first part agrees to perform snow removal services as specified in the proposal of the said party dated October 10, 2005, and in the snow removal specifications dated October 3,2000, on file in the office of the City Clerk, and made a part hereofby reference the same as if set out here in full, for and in consideration of the sum of listed on the attached bid proposal. Payment to be made within thirty days after a legal claim therefore, is presented. IN WITNESS WHEREOF, the parties hereto haye executed this agreement as of the day and year first above written and the same shall be equally binding upon each parties and their successors and assigns. LEHMICKE CONSTRUCTION INC '-- BY .~-=7~ ~_~ , ~ In the presence of: t" ~ \, " .;.'~ ':~ . l L".." 11.( ~-'-. , ~.. ' [, ,'<\-\ \.1.:,- \~ \ k-''-..~\.L'-<.(\ CITY OF STILLWATER BY Mayor ATTEST: City Clerk APPROVAL AGREEMENT FOR SNOW REMOVAL SERVICES 2005 - 2006 WHEREAS, Lehmicke Construction Inc. has successfully provided snow remoya1 services in the past, and agrees to provide snow removal services in accordance with the proposal and specs on file in the City Clerk's office; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: That the Mayor and the City Clerk are hereby authorized and directed to enter into a contract in the name of the City with the Lehmicke Construction Inc. for the plowing of said areas for the contract price aforesaid and in accordance with the proposal and specifications therefore. Motion passed by the Council this 20th day of September 2005. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk ~ ~ ~ ~ LIST OF BILLS eHIBIT " A" TO RESOLUTION #2005-237 1 st Line Leewes Action Rental Ace Trailer Adamic, Joel & Debra Advanced Sportswear, Inc All Star Wireless All Tee Ancom Communication, Inc. Ancom Technical Center Arch Wireless Aspen Mills BJ Haines Tree Service Bell, Timothy Beneck Mechanical Bonestroo Rosene Anderlik & Assoc Cardinal Tracking Carquest Cartridge World Catco Center for American and International Law Antury College ~ngular Clark, Luann Coca Cola Comcast Cub Foods Dakota County Receiving Center Dell Ecolab Emergency Automotive Emergency Servo Consulting, Inc. Foremost Promotions Franklin Covey GN Netcom GCR Tire Center Heritage Printing Hillyard Humane Society Independent School District 834 Integra Interstate All Battery Center Jefferson Fire & Safety, Inc. Ahn Reid & Associates ~hnson, Kristen Johnson, Ron Krongard, Leslie Concession Supplies Concrete Trailer & Concrete Equipment Repair Supplies Principal & Interest on GO Capital Outlay Bond, 2004P Uniforms for Staff Shop & Field Repair Alarm Repair Vehicular Charger, Mounting Bracket, Power Supply Radio Repair Pager Service Uniforms Tree Trimming Car Rental, Fuel, Hotel Equipment Repair Browns Creek Open Space Design, Stillwater AUAR Cert. Supplies for Ticket Tracker Muffler, Exhaust & Tail Pipe, Wash Mitts Refill Ink Cartridge Equipment Repair Supplies School for Police Supervision Training Cell Phone Cleaning at Public Works Concession Supplies Cable & NHL Package (Rec Center) Food for Fire Dept Open House/Water/ Concessions September Transport Computer One Shot Service Lights on New Squad Car Fire Delivery Study Police Supplies Planner Pages Phone Headset Tires, Tire Inspection Business Envelopes Cleaning Chemicals, Entry Rug 3rd Quarter Billing Family Center Donation Telephone Batteries Fire Fighter Protective Gear Training/Police Refund Skate Rental Dishwashing Detergent Equipment Repair 431 .46 117.15 5.14 52,696.79 2,273.00 277.99 65.00 138.45 283.42 30.94 749.09 8,150.00 939.57 6,312.13 1,079.02 43.98 518.02 63.90 27.80 1,095.00 1,785.00 39.70 140.00 1,536.05 1,188.34 235.87 60.00 1,839.45 250.28 4,010.24 8,006.31 271.15 28.87 103.46 459.17 134.78 1,021.69 2,995.65 2,000.00 920.01 65.98 160.00 2,890.00 50.00 59.43 534.35 EXHIBIT" A" TO RESOLUTION #2005-237 Linhoff, Tom Magnuson Law Firm Menards MN BCA Forensic Science Lab MN Chiefs of Police Assoc Napa Office Depot Parts Associates Plant Health Associates Pump & Meter Reliance Electric Motors River Valley Printing River Town Newspaper Group Roeller, Jennifer Rose Floral Short Elliott Hendrickson Sprint S1. Croix Boat & Packet St. Croix Recreation Stillwater Equipment Company Stillwater Gazette Stillwater Gazette Stillwater Motors Stillwater Towing Streicher's T. A. Schifsky & Sons University of Minnesota UPS Wal-Mart Ward, Diane Washington County Sheriff's Office Washington County Transportation Watson Company, The Workwell Occupational health Yocum Oil Zep Manufacturing Zephyr the Hat Ziegler Zoller, Robert Page 2 Lodging for Fire Chiefs Assoc Conference Professional Services Through 10/21/05 Equipment Repair Supplies Intoxilyzer Recertification Class Permits to Acquire Equipment Repair Supplies Pens, Markers, Lipton, Tea Paper Equipment Repair Supplies Professional Services Equipment Repair Equipment Repair File Jackets Publications Reimburse Mileage to Classes Flowers & Card General Transportation Services Monthly Service PCS Connection Card Data Plan September Services Playground Equipment for Settles Glen/Schulenburg Park Power Pack Publications (2) Subscriptions Equipment Repair Supplies Forfeiture Towing S & W Training Ammo AC Fine Asphalt Training/John Nobles Postage Supplies Reimburse Mileage & Fees Paid to Washington County Squad Repair Traffic Service/Road Striping Concession Supplies Physicals UL Gasoline, Diesel Fuel Zep Flash Concession Supplies Equipment Repair Supplies Reimburse for Items Bought For Fire Prevention Week A 282._ 12,370.83 135.18 90.00 36.05 788.15 236.20 608.18 2,677.80 104.81 144.40 378.08 173.05 129.59 40.41 100.25 152.55 26,974.82 53,052.98 277.50 442.40 199.. 159.74 223.66 368.51 130.79 175.00 31.78 182.18 44.87 185.01 4,694.79 209.32 319.00 9,199.41 156.00 179.17 86.57 250.33 ~ ~ ~V~emo DATE: October 28, 2005 TO: FROM: Mayor and City Council Chantell Knauss ~ Director of Administration RE: Engagement Contract with Milliman and Associates In 2006, anyone participating in Medicare will have the opportunity to receive subsidized prescription drug coverage through Medicare's new Part D program. Participation in Medicare Part D is entirely voluntary, as there is a premium cost for participation. Medicare participants who have other sources of drug coverage - through a former employer or union, for example - may stay in that plan and choose not to enroll in the Medicare Part 0 program. ~ The Medicare Part D program also allows for a Retiree Drug Subsidy (RDS) for health insurance sponsors (employers) that provide retiree health insurance which includes as good or better prescription drug coverage, "creditable coverage," as Medicare Part D. As you know, the City provides regular, full-time employees hired prior to December 31,1988 who retire with over 15 years of service to the City with health insurance coverage. The City's health insurance coverage (through Blue Cross/Blue Shield) provided to retiree's is considered "creditable coverage" under Medicare Part D. For employers that provide "creditable coverage," Part 0 allows for a RDS. The RDS program provides plan sponsors with a tax-free subsidy payment of 28% of allowable retiree prescription drug costs attributable to gross prescription drug costs between $250 and $5,000 (for 2006) per qualifying covered retiree. Essentially, this would result in subsidy of approximately $600 per person, per year. For Stillwater, the subsidy for 2006 would result in approximately $19,200. In order to apply for the subsidy, all plan sponsors are required to have an actuarial equivalence test conducted to verify creditable coverage and pass the actuarial equivalence test as defined by the Center for Medicare and Medicaid Services (CMS). Staff spoke with Milliman and Associates, the actuarial firm recommended by BC/BS. An initial cost/benefit analysis shows that after paying the actuarial costs of $5,000, the City would receive a net subsidy of approximately $14,200 for 2006. This net subsidy is expected to increase each year, if the subsidy amount per person remains the same, due to the fact that there will be more participants becoming eligible for Medicare with each passing year. The deadline for applying for the RDS was October 31, 2005, prior to the date of this meeting. Staff made the determination that it would be a net benefit to the City to proceed with the RDS application and entered into a contract with Milliman and Associates. ~ Please be aware that applying for the RDS is annual and the application also requires the actuarial testing to be conducted on an annual basis. Recommendation Staff recommends the City Council approve the Engagement Contract with Milliman and Associates for Actuarial Equivalence Testing for 28% Medicare Part D Subsidy, retroactive to October 24, 2005. Engagement Contract - Actuarial Equivalence Testing for 28% Subsidy The City Qf This Agreement is entered into between Milliman, Inc. (Milliman) and SLllIwa'[~Company) as of the date below. Company agrees to engage Milliman to perform consulting services to determine whether Company's retiree pharmacy plans provide creditable coverage and are actuarially equivalent to the basic standard Medicare Part D plan as defined by the Centers for Medicare and Medicaid Services (CMS). In consideration for Milliman agreeing to perform these services, Company agrees as follows. ~ 1. Services. Milliman will perform the following services for each retiree pharmacy plan for which Company provides information contained in Milliman's Medicare Part D subsidy workbook: A. Determine if Company's plan is "creditable coverage" as defined by CMS. B. For all plans offering creditable coverage, determine if the plan passes the actuarial equivalence test as defined by CMS. C. If Company's plan(s) pass the actuarial equivalence test, provide the electronic actuarial attestation that Company can file with CMS to apply for the subsidy for 2006. D. If Company's plan(s) fail the actuarial equivalence test, suggest actions that Company can take to pass the test. If Company implements Milliman's suggestions and provides documentation, issue the actuarial attestation described in C above. E. Milliman will issue a formal report presenting our findings, a description of the analyses and the data upon which we relied in performing this work. 2. Limitation Of Liabilitv. Milliman will perform all services in accordance with applicable professional standards. The parties agree that Milliman, its officers, directors, agents and employees, shall not be liable to Company, under any theory of law including negligence, tort, breach of contract or otherwise, for any damages in excess of $100,000. In no event shall Milliman be liable for lost profits of Company or any other type of incidental or consequential damages. The foregoing limitations shall not apply in the event of the intentional fraud or willful misconduct of Milliman. ~ 3. Disoutes. In the event of any dispute arising out of or relating to the engagement of Milliman by Company, the parties agree that the dispute will be resolved by final and binding arbitration under the Commercial Arbitration Rules of the American Arbitration Association. The arbitration shall take place before a panel of three arbitrators. Within 30 days of the commencement of the arbitration, each party shall designate in writing a single neutral and independent arbitrator. The two arbitrators designated by the parties shall then select a third arbitrator. The arbitrators shall have a background in either insurance, actuarial science or law. The arbitrators shall have the authority to permit limited discovery, including depositions, prior to the arbitration hearing, and such discovery shall be conducted consistent with the Federal Rules of Civil Procedure. The arbitrators shall have no power or authority to award punitive or exemplary damages. The arbitrators may, in their discretion, award the cost of the arbitration, including reasonable attorney fees, to the prevailing party. Any award made may be confirmed in any court having jurisdiction. Any arbitration shall be confidential, and except as required by law, neither party may disclose the content or results of any arbitration hereunder without the prior written consent of the other parties, except that disclosure is permitted to a party's auditors and legal advisors. ~ e rg 2005 Milliman, Inc. Version: 2.3 ~ 4. Choice of Law. The construction, interpretation, and enforcement of this Agreement shall be governed by the substantive contract law of the State of New York without regard to its conflict of laws provisions. In the event any provision of this agreement is unenforceable as a matter of law, the remaining provisions will stay in full force and effect. 5. No Third Partv Distribution. Milliman's work is prepared solely for the internal business use of Company. Milliman's work may not be provided to third parties without Milliman's prior written consent. Milliman does not intend to benefit any third party recipient of its work product, even if Milliman consents to the release of its work product to such third party. 6. Data Reliance. Company has prepared data as requested by Milliman in the Medicare Part D Workbook. This data includes the demographic and geographic information about Medicare-eligible beneficiaries, historical plan experience when requested, contributions, and description of retiree pharmacy benefit plans. To the best of my knowledge and belief, the data provided is accurate and complete, such that Milliman should rely on it for the purpose of determining creditable coverage and actuarial equivalence as defined by CMS. ~ ::LlIMAN'~~ Name: William J. Thompson, F.SA, MAA.A. Title: Principal and Consulting Actuary Date: July 8, 2005 COMPANY By: ~a;tt~ Citv Administrator October 24, 2005 Name: Title: Date: ~ e (Q 2005 Milliman. Inc. Version: 2.3 ~ ~ ~ RESOLUTION NO. 2005-237 APPROVING 2005 - 2006 SALARY FOR CITY ADMINISTRATOR BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the City Administrator's annual salary as follows is hereby approved: Effective Date January 1,2005 July 1, 2005 $93,130 $ 94,726 January 1,2006 July 1,2006 $ 99,212 $100,856 Adopted by the City Council this 151 day of November 2005. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk ~ ~ ~ RESOLUTION 2005-238 APPROVING 2005 - 2006 SALARY SCHEDULE FOR DIRECTOR OF ADMINISTRATION BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the following annual salary and monthly longevity schedule for the Director of Administration is hereby approved: Annual Salary After After After After Entry 1 Year 2 Years 3 Years 4 Years January 1, 2005 $69,697 $7] ,633 $73,569 $75,505 $77,441 July], 2005 $69,941 $71 ,884 $73 ,826 75,769 $77,7]2 January],2006 $72,290 $74,298 $76,306 $78,314 $80,322 July], 2006 $72,54 ] $74,556 $76,571 $78,586 $80,601 Monthly Longeyity After 5 Years 95 After 1 0 Years 185 After ]5 Years 280 After 20 Years 325 Adopted by the City Council this] st of November 2005. Jay Kimble, Mayor Diane F . Ward, City Clerk ~ ~ ~ MEMORANDUM To: Mayor and City Council From: Sue Fitzgerald ,.4' /\ Date: November l, 2005 Subject: Contract for Donald Empson Attached is the 2005 -2006 contract for Donald Empson. Don was approved by the Council and the HPC to conduct the latest archectura1 survey. The contract will end July 31, 2005. The survey is paid for in part with a Certified Local Grant (CLG) from the State Historic office. CONTRACT ~ THIS AGREEMENT, made August 1, 2005, between the CITY OF STillWATER, a municipal corporation within the County of Washington, State of Minnesota, mailing address of 216 North Fourth Street, Stillwater, Minnesota 55082 ("City") and DONALD EMPSON, 1206 North Second Street, Stillwater MN 55422 ("Consultant"). SECTION ONE SERVICES TO BE PROVIDED Consultant will provide the City of Stillwater architectural survey services on an as needed basis at the direction of the Stillwater City Planner. Major work elements will include: SECTION TWO Services to be provided: 1.) Prepare a plan that be used to designate significant historic structures within Stillwater. [web based list] 2.) Describe a plan that would best preserve the historic structures, landscape and neighborhoods of Stillwater. [Conservation district] 3.) Recommend and document neighborhoods that might be eligible for national or local designation as historic districts. e In order to accomplish these services, it is expected that tlle consultant will: A.) Review Stillwater's Historic Context Document and other historic research conducted in Stillwater or this area. B.) Evaluate the properties inventoried in previous surveys. C.) Work with SHPO. PLACE OF WORK The services will be rendered primarily at the office of Consultant, but Consultant will go to other locations, when necessary. SECTION THREE TERM AND TERMINATION The term of this Contract will commence on August 1, 2005 and will continue until August 31, 2006. Either party may terminate this Contract at any time and for any reason without any liability to the other. ~ ~ SECTION FOUR COMPENSA TION Itemized and verified invoices must be submitted. Payment will be made within thirty (30) days of delivery of an invoice. SECTION FIVE QUALIFIED PERSONNEL Consultant promises that only qualified persons may be assigned to perform the work. SECTION SIX RELATIONSHIP BETWEEN PARTIES The Consultant is not an employee of the City and is not entitled to the benefits provided by the City to its employees. All work product, however, including photographs or documents prepared by Consultant as part of the services are, and will remain, the property of the City and the City will retain all rights of reproduction. SECTION SEVEN WORK STANDARDS ~ Consultant will control the conduct and means of performing the work and will perform all services required under this Contract in a manner consistent with generally accepted survey procedures and will maintain all licenses required for the survey work under State law. SECTION EIGHT INDEMNITY The Consultant will be responsible for any damages incurred in connection with Consultant's services under this Contract. Consultant will not be liable for failure to provide or delays in providing services. The City agrees that it will defend, indemnify and hold harmless the Consultant from any liability, loss, damages or costs that are the fault of the City and that grow out of the services, it or its designated personnel provide under this Contract. SECTION NINE TERMS TO BE EXCLUSIVE The entire Agreement between the parties with respect to the subject matter hereunder is contained in this Agreement. Except as herein expressly provided to the contrary, the provisions of this Agreement are for the benefit of the parties solely and not for the benefit of any other person, persons or legal entities. SECTION TEN WAIVER OR MODIFICATION INEFFECTIVE UNLESS IN WRITING No waiver, alteration or modification of any of the provisions of this Agreement will be binding unless in writing and signed by a duly authorized representative of both parties to this ~ Agreement. - 2 - SECTION ELEVEN NO ASSIGNMENT WITHOUT CONSENT Consultant will not assign this Contract nor any of the rights and duties hereunder without the prior written consent of the City. SECTION TWELVE WRITTEN NOTICE All communications regarding this Agreement should be sent to the Consultant and the City at the addresses set forth above, unless notified to the contrary. SECTION THIRTEEN GOVERNING LAW This Agreement is governed by the laws of the State of Minnesota. Dated: ,2005 CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST Diane F. Ward, Clerk Dated: ,2005 CONSULTANT: Donald Empson Approved by City Council - Resolution No. Dated: " - -., - ~ ~ ~ ~ Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 10/28/2005 Subject: Special Event - Victorian Christmas - December 3,4,10,11,17, & 18 Attached is a Special Event request from the Historic District, Jackie Berti of the Chamber. Staff has reviewed the application and has no concerns on the event. I have spoken with Jennifer Severson, Executive Director of the Chamber and she has signed off on the application. ~ . ~i ltyyater ~~. ,".--: IlllI' L. Itl Df IIllll"tS IT" 'J') 216 N. 4th Street Stillwater, ltlN 55082 Telephone: 651-430.8800 Fox: 651.430.8809 /~t ! 1 L-( ~ APPLICATION FOR SPECIAL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed Submittal Date: 'I , I .- /'~I fj/ , ..._-........ t. . Organization Emai/ Address: I n it r rl /', 1.11 t L fit .Ui ':~h~ f C 1- Vii 'K I t -E~}f (-.t I (l. / / (, ~. ( Jh II tee; If:' I / C if " APPLICANT INFORMA TION Type of Organization Non-Profit For-Profit ~ Contact Person Address , ,.'\" I {/' If ~. '- ~:; tt D_{ (l r City ~~\ \ Il ~\._a>r (r State ti Zip-----,"; S (' ~) /r, I) {( .;' <1 -q/i' ,Alternate Number (7 i;'-)3t' / ~:.__fj 1'" I t.f \."- ~ Daytime Phone EVENT INFORMA TlON (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) Date(s) of Event I;~\. .. .1,<( ~ l/ 1(:. (I, J 7. I~Hours of Event / ({(L,J:J. I ( C (Special Events conducted after 10:00 p.m., require Council approval of a variance to the noise ordinance) ""fry" f , (. ,'t ,J /1 '__'-' . ~ Purpose ~ Desfriptio.n of Event . I"', ,. __ . + i . vi, ~ (Ii" --' '['. t' ! f' '_"~ > \,._ ~ L l , \. .. \J ~...' V f ~,"" f \. ,-., I t1'(, '., DI i Id I l -') ( ! ((,t /1 Ii f tI / 17 1/ I L ( '( i. f (I. . 'i{:) t l~i ,"v (t-I(~ \/' (~) /.1f'j)' ij i)'-'~,,(#7lt/v,/i<~i/lllCt, t-f?f-~ , . ,;'f."/il.J..:,.. 0...1J_.r) llft/lrlLl;,.! '/I.t//7,.'/I ; . , i ( ".: :;1 { !' I .J ~.. ~ I t 'f J,t r ~ .-t It r :' : ? ;.d..i I ,{-, I ; i ,. Proposed Location of Event (be specific) ~ 11</1 r?1 YJ 1)fYo; f- > , ( (: I' 7~ j.. J ~} .. f t:L ,J ~ If Lowell Park is to be used: North Lowell Park or South Lowell Park (Circle which one or both) Type of Event H{ C II {I L\ Y , " 1/1 L.l ru h ),(1 Estimated number of people to attend , 1./ ('.12 Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable. Please put NIA in the space) Selling Alcohol Temporary Liquor Licenses are ONL Y available to non-profit organizations. $25.00 per day Permit to Consume (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) . $35,00 fee) Site Map (required) (attach to application) ;,.-1 , .1 /; ! ./ .r~ ... .:~ / { ~ Impact on Parking (required)____-.--___ Describe: Ii. 1 .-- J' {j {: ,__ I (CONTINUE ON SA CK) Special Signage letter of Approval by Property Owner if on Private .roperty (attach to application) Tents or Membrane Structures Cooking Operations Water Activities (River/lakes) EMS Needs Open Flame or Burning Operations Fireworks Street Closure Police Officer Needed Restrooms (Portable) Live Entertainment level of Promotion/Advertisement \'" ,. . ' ..1t \,(~J.~,~.,,,-~\.__,\,,__I j\,.( ~pplica"t Signature ( t . Community Development City Administrator City Clerk Fire Chief Police Chief Public Works Director Public Works Superintendent Parks Board Approval Required Planning Comm. Appr. Required City Council Approval Required 6lCfh~ ? ~ Size Propane River lake Name: EMT Standby Describe: ,~ C'-1fi-.f (itf) {x location Deep fat frying Ambulance Standby Describe '1 'c-" Exiting Points Other Fire Department Standby What Streets:________________ (Required if alcohol is being served on public property and attendance is over 75 people or at the discretion of the Police Chief) - Contact Stillwater Police (651- 4351-4900) to arrange for officer (Applicant to pay for restrooms - Contact Public Works 275-4100) (; f ,.h .\.j r lvi l.vl Ivl I I I~ , I Iv/{ LJ I I I I Comments: Type of Music l j~ Ii. (- > j OFFICE USE ONLY - ,,:JCt~) /' !' , FEES (if applicable) Permit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: TOTAL FEES Victorian Christmas ~ Who: Historic Committee. Jackie Berti, Chamber Intern 715-309-9014 Sham Hopfe-Franke, Co-chair Victorian Christmas 430-3770 Scott Zarhen, Historic District Chair 651-351-0496 Kate Vi chich, Historic District Committee Member 651-439-9393 Jennifer Severson, Executive Director 651-439-4001 Dates: Saturday, December 3, 10, 17 Sunday, December 4, 11, 18 Description: The Victorian Christmas is designed to bring local shoppers and visitors to spend their holiday dollar in downtown Stillwater. This year we hope to generate plenty of revenue for the local businesses. The days will feature special promotions and Holiday themed events. We will have . Carolers . Santa . Ice sculpture artists . A chain saw artist . Carriage rides . An ice rink . Massage therapists . A Christmas tree sales person . Reindeer, sheep, and llama . Complementary gift wrapping . Raftle tickets if you spend over a certain amount ~ We hope to have businesses offer . Hot cider and hot chocolate . Special holiday promotions . Cross pair restaurants and shops for demonstrations . Wine tasting . Lunch with Santa . Kids cookie decorating . Kids ornament design . More holiday decorating . Demonstrations of easy holiday cooking . Promote their specials at the Twinkle Parade . Donate prizes for the raftle . Roasted chestnuts ~ Supplies needed form the Chamber ~ ~ ~ . Paper for programs . Gift wrapping supplies . Copies . Raffle drum Volunteers We will need volunteers . to play Santa . to wrap gifts at the Chamber . to add shoppers receipts up . to hand out programs . to proyide their various services Target Audience Holiday shoppers from surrounding communities Middle aged female holiday shoppers from Stillwater Budget Item Income Sponsorships Expense Santa Reindeer Carolers Horse drawn carriage Programs In store posters Raffle Prize Advertising Printing of inserts Stillwater Courier S1. Croix Valley Press S1. Paul Pioneer Press Total Expense Description 30 @ 75 Printed at Chamber Paper per ream Printing Glitter Buttons Glue Fabric Donated by local merchants 12,000 copies Inserts at $50 per 1000 Holiday Gift Guide Holidays in the Valley Price 2250 0 0 0 0 7 75 5 0 5 15 0 600 600 215 266 1788 /ll t~ II VICTORIAN CHRISTMAS Date: /(1/'1" r Business Name: /"1' A.I " -;(, ~,;l Telephone #: t. tf/ "I G "f'''~ Address: lit, 1. S. AI tJ;, III ~ ~ I, VV~ a.u ~'-"\ 1~ lL e_ of the above business, agree to allow our property at [UJJ!Il /(0 5>"'5c\. to be used for the purpose of C/J,JtJ I tit -f ,), J "'} ~ during the following dates and times: ~. ~ ~ l:>~," ~-()..., Ie Signed, _ffY / /' {~~ ~ ~ VICTORIAN CHRISTMAS Date: Business Name:)" ~ ~ 1:9 '" ~ Telephone #: V~O /'" "0 Address: Z ~ t S,. 111m IV 1/ / J,' \ \ Q D ~ <<-cs of the above business, agree to v- ._~ allow our property at :22 q S {V\,0- ( - '-.r- ~ \-- / i~./ J1M it o.l~ ~ to be used for the purpose of during the following dates and times: ~ c.. z.-~ Q... ~ .3 -- L/ '6 A-JV\. - 9- ~-~ / D f II 17, Ig~ Signed, uJif ------ ~ ~ J ~ ~ ~ ~\1emo DA TE: October 28, 2005 TO: Mayor and City Council Chantell Knauss~~/] Director of Administration FROM: RE: Proposal for Exterior Wall Survey to Determine Water Leaks I Over the past several years, there have been issues of water leaking into City Hall, mostly from the new addition on the northeast, east, and southeast sides. The water leaks have caused damage to the Police Department's Case Study Room, Captain's Office, and Eyidence Room as well as the general Storage Area, located in the basement. In 2004, flashing, heat tape and gutters were installed, in addition to some grade changes on the east side and wicking. After these corrective measures were taken, the damaged areas of City Hall's interior were repaired. With the recent heavy rains, it has been determined that the measures taken last year were not successful and City Hall still has water leaks. Attached for your consideration is a water leakage investigation proposal from Inspec, a company that specializes in solving water issues, by locating the source of the leak. The cost of the project is $8,000, not including contractor costs. Inspec recommends budgeting an additional $4,200 for contractor expenses. Please keep in mind that the above costs only reflect the cost of finding where the water is entering the building and does not include any costs to repair the problem. Recommendation Staff recommends the City Council approye the proposal from Inspec for a total expenditure, not to exceed, $12,200 for water leakage investigation of City Hall. f~ INSPEC Smart engineering of roofs, walls, pavements and waterproofing 5801 Duluth Street Minneapolis, MN 55422 Ph. 763-546-3434 Fax 763-546-8669 Chicago Milwaukee Minneapolis www.inspec.com ~ \ October 20, 2005 . Ms. Chantell Knauss Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 RE: Proposal for Exterior Wall Survey, Water Testing, and Exploratory Test Openings at Stillwater City Hall Stillwater, Minnesota Dear Ms. Knauss: As requested, we are pleased to provide this proposal to furnish professional services for exterior wall survey, water testing, and exploratory test openings for the above-referenced project. PROJECT DESCRIPTION The project will involve exterior wall observations to document exterior wall deficiencies. Water testing will be performed to determine locations of exploratory test openings. The field data will be evaluated and presented in a report recommending remedial actions and estimated repair costs. . SCOPE OF SERVICES Exterior Wall Survev The exterior wall observations will be conducted through a review of original construction documents, if available, visual observation, engineering analysis of field data, and report preparation. The field portion of the work will consist of reviewing the exterior wall surfaces on all elevations of the 1997 building addition for the purpose of documenting deficiencies. Water Testing Water testing will be performed at representative reported leak locations. Water testing is the most reliable method to determine the main source of water entry into the building envelope. The method of testing utilizes a ten-foot water spray bar with multiple spray nozzles directed at the wall surface in order to simulate a normal rainfalL Another method used if it is determined that we need to isolate a smaller area is to use a single spray nozzle on the end of a garden hose. . .r I . . . Stillwater City Hall October 20, 2005 Page 2 Exoloratorv Test Ooenings Once the reported leak locations are isolated through the water testing procedure, test openings will be performed in the existing brick masonry veneer to observe the existing as-built wall conditions, particularly at through-wall flashing locations. The field data will then be evaluated in our office. The results of the evaluation will be presented in a report documenting the existing conditions of the buildings 1997 additions exterior walls and through-wall flashing installation. Representative photographs documenting the existing conditions will be included in the report for your reference. PROPOSED FEES We propose to provide the above-mentioned services for a fixed fee of$8,000. This fee does not include contractor assistance. Contractor assistance will be required to perform the exterior wall test opening and properly repair them with brick masonry units to match the existing. We recommend that you budget an additional $4,200 for this service. This is a not-to-exceed cost we received from the contractor that will be doing the test openings. Contractor assistance will be charged as a reimbursable at 1.1 times the actual cost. REMARKS We appreciate your interest in our services and look forward to working with you on this project. We request that you review this proposal and, if satisfactory, sign it and return it, or prepare your standard contract as our authorization to proceed. If you have questions regarding any of the above items or would like additional information, please call our office. Thank you for your interest in our services. Very truly yours, INSPEC . --1/ 'r< /~/hi /l'J--: , C// (.-v v Kevin Charter, CDT Project Manager Accepted By: By: Title: Date: KC/bmk . . Memo To: From: Date: Subject: Mayor and City Council /J / Steve Russell, Community Development Director {l.-/ October 27, 2005 Review and Approval of Alternative Urban Areawide Review, AUAR Review and Update. Background. In 1997, the City of Stillwater adopted an AUAR for the Comprehensive Plan Expansion Area. State environmental regulations call for an update/review of AUAR every five (5) years until expansion area development is complete. A review of development since AUAR approval shows that existing development for the period is consistent with the planned development analysis in the AUAR. Also, development has followed the recommendation of the mitigation plan regarding storm . water management and natural area protection. The table on Page 2 of the review shows that the number of housing units anticipated in the AUAR is consistent with the actual number of units developed to date. In addition to the AUAR mitigation plan based on The Expansion Area Traffic Study and need for road improvements, the City has established a fee to help provide for road improvement needs. The update was referred to AUAR review agencies. One comment was received from the Met Council (attached). With City Council approval, the update will be submitted to the Environmental Quality Board to fulfill the 5 year review requirement. Recommendation: Review an approval of AUAR update (resolution). . ("I; ~ . _water ~ . ::;;;...-- ----=::; ~ --- -, r'\ THE BIRTHPLACE OF MINNESOTA J Memo To: From: Date: Subject: AUAR Update Distribution List Agencies Steve Russell, Community Development Director ~ October 3, 2005 5 Year Mandatory AUAR Update Review The AUAR for the City of Stillwater Expansion are was adopted in 1997. The first audit/update was completed in 1999. The attached update is required because the City's expansion area has not completely developed and 5years has lapsed since the last update. The AUAR update compares actual development with planned development and reviews mitigation plan accomplishments. This AUAR update is distributed to the original AUAR review agency list as required by State Environmental Regulations. Attachments: Update of Stillwater Annexation Area AUAR, 10-3-05 CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 \ . . . . . . Date: To: From: October 3,2005 Minnesota Environmental Quality Board Steve Russell, Community Development Director, City of Stillwater Update of Stillwater Annexation Area AUAR Subject: Summarv This report is the second update ofthe Stillwater Annexation Area AUAR completed in 1997. The City of Stillwater, the RGU for the AUAR, certifies the following: · The development within the area to date is generally consistent with the scenario used in the AUAR and in the City's Comprehensive Plan. While the types of units developed have varied somewhat from the scenario based on market conditions, the overall numbers of units and acres developed are within the scenario proposed in the AUAR. · No environmental impacts beyond those analyzed in the AUAR have been identified. · The City has completed a number of special studies in the area related to planning/land use, traffic, and natural resource management issues. The findings of these studies have been consistent with the AUAR, and assisted in implementing the Mitigation Plan. · Development within the AUAR area has followed the recommendations of the Mitigation Plan. Back2:round The Stillwater Annexation Area AUAR was completed in 1997. In 1999 the City completed an Audit ofthe AUAR and Mitigation Plan, which updated the AUAR and identified the progress of the City and others in completing the Mitigation Plan. The Audit indicated the following: · Development in the Annexation Area was proceeding within the scenario analyzed in the AUAR and adopted in the City's Comprehensive Plan · The City and developers were implementing the Mitigation Plan elements as adopted in the AUAR. It is now time for the City to complete another update of the Stillwater Annexation Area AUAR to comply with State rules. This memo provides that update by summarizing development in the area to date in comparison with the scenario proposed in the AUAR, identifying the additional planning studies and analysis of environmental issues completed in the area since the AUAR, and identifying the progress in implementing the AUAR Mitigation Plan through June, ZOOS. . Develonment in the AUAR Area since 1997 The Stillwater Annexation Area AUAR analyzed one development scenario: the Proposed Land Use Plan adopted by the City for the Annexation Area in its 1995 Comprehensive Plan. The table below compares the numbers of units proposed for the Annexation Area in the AUAR scenario with the numbers of building permits issued in the Area to date: Unit/Land Use Type - ----- ---- Number of Units/Acres Number of Units/Acres Proposed in AUAR Completed by January, 2005 Single Family Residential . Large Lot . Small Lot . Attached 475 units 605 units 190 units 198 units 429 units 398 units Multifamily Residential Total Residential Commercial Business Park . Elementary School o ..----- ,..-------- ....---..--- 1,270 units ___on _._ 6 acres I 65 acres I 7 acres 60 units 1,085 units 3 acres I 0 acres 115 acres . The table indicates that the total number of units developed in the Annexation Area has been less overall than the total anticipated for the area. A larger number of attached units have been developed than anticipated, and few large lot units. This reflects the current housing market in the area. The Business Park area development is expected to occur in the future. No development is currently proposed, and the area has not yet been annexed to the City. The additional acreage developed with the Elementary School includes athletic fields and green space, so no additional impacts to storm water, traffic or other issues beyond those analyzed in the AUAR resulted from this development. The City currently estimates that at full development, the total number of units and acres developed will be similar to or less than the total predicted by the AUAR scenario. AdditJ()nal Analvsis ()n Envir~nme~~al Issues Comnleted in the AUAR Area Since completion ofthe AUAR, the City has completed the following studies of planning and environmental issues related to the AUAR: · Feasibility Study: Trout Stream Mitigation System (1997) · Special Area Plan: North 6Znd Street Area (1998-99) e . · McKusick Lake Studies (1999 and 2005) · Brown's Creek Park and Nature Area Management Plan (2000) · Boutwell Area Plan (2002) · Long Lake Management Study (2003) · Boutwell Area Transportation Study (2003) · Brown's Creek/Boutwell Area Open Space and Parks Plans (2005) Each of these studies has focused on a portion of the Annexation Area, or an issue within the Annexation Area. The studies have used the AUAR and Mitigation Plan as a starting point, and have analyzed additional information or provided more detailed recommendations for a particular area, issue or natural resource. The recommendations of each of the studies has been consistent with the AUAR and implemented recommendations of the Mitigation Plan. Mitigation Plan . The cornerstone of the Mitigation Plan for the Stillwater Annexation Area was the Trout Stream Mitigation Project. This project diverts storm water from the Annexation Area away from Brown's Creek, a state-designated trout stream, to avoid impacts from development of the Annexation Area. The project also included restoration of a portion of Brown's Creek to its historic channel, to allow migration oftrout to habitat areas in the upper watershed. · The City of Stillwater completed design and construction of the Trout Stream Mitigation Project between 1997 and 2003, at a cost of over $4 million. The system is now fully operational, and working as planned. The City completed the Long Lake portion of the improvements and replacement of the lake outlet in 2004. · DNR Fisheries staff monitoring of the creek restoration area indicated that Brown trout are using the restored channel and have access to upstream habitat areas. Other key elements of the Mitigation Plan that have been completed to date include the following: . · Implementation of the Stormwater Management Study for the Annexation Area by requiring developers to provide ponding, infiltration, and related BMP's to manage the quality of storm water runoff · Requiring practices to reduce storm water runoff, such as reduced street widths to minimize impervious surfaces · Implemented vegetated buffers around all wetlands, and 100 feet vegetated buffers along Brown's Creek and its tributaries · Updated the City's Shore land Ordinance · Implemented a water quality monitoring program with the DNR, Brown's Creek Watershed District, and Washington SWCD · Participated in and provided data to Brown's Creek Watershed District for development of its Hydrologic and Hydraulic Study for Brown's Creek · Located new municipal well outside the area of potential impacts to groundwater flows to Brown's Creek · Implemented and expanded the City's Parks and Trails plans for the area · Protected permanent park and open space areas near Brown's Creek, including Brown's Creek Nature Area, Brown's Creek Park, a new neighborhood park (unnamed), and Boutwell Cemetery Park · Implemented the City's Shoreland/Bluffs Ordinance and Tree Protection Ordinance in the Annexation Area. · Encouraged use of native landscaping through implementation of a DNR Neighborhood Wilds grant in a neighborhood adjacent to Brown's Creek Nature Area . The City will continue to implement the Mitigation Plan as the remaining portions of the Annexation Area are developed. . . t' . r ) ~ '::;;;...--- --=:::: ~ -- -, r'\ THE BIRTHPLACE OF MINNESOTA J ). ~ J wa'~e -: STATE OF MINNESOTA ) )ss. ) CITY OF STILLWATER COUNTY OF WASHINGTON PLANNING DEPARTMENT I, Sheiffi McNanwa, d~ sw:::: :~h~:~::I:E:'~ oi~~ ,2005, I served the enclosed Notice, attached as Exhibit A, by enclosing a true and correct copy thereof in an envelope, addressed to those property owners set forth on the attached Exhibit B, which is a list of the last known address of each property owner, by depositing the same, with postage . prepared, in the United States mail at Stillwater M~L!J S:~~bed an~.? before me this ~day 0 _ 'A_ / , 2005 tf.it;~ 111 .. . Notary Public \'\- I Jr 1 U Jl 1 t~.' 8'" .. KATI1ERINE II. ROGNESS j ~ .' NOrARYP\aIC.-..eSOTA J f~ " ~ CeIMIlssiaft Elcpires Jan. 31, 2010 ~ ~.e.e."l.'u...... .i!"Ll..A ill II I.. e,l .e~..ol/.~ . CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 ~~ Minnesota Environmental Quality Board Environmental Review Program EA W Distribution List March 2005 . ~. f-1~~Oj . , Note: Approximately 25 copies are needed for distribution. For further information about this list, contact the EQB at 651-296-8253 (metro) or 1-800-657-3794 (nonmetro). State Agencies Department of Agriculture (l copy) Becky Balk 90 W. Plato Blvd. St. Paul, MN55107 Department of Commerce (1 copy) Marya White 85 Seventh Place East Suite 500 S1. Paul, MN 5510 1 ' Environmental Quality Board (1 copy) Environmental Review Program 300 Centennial Office Building 658 Cedar S1. S1. Paul, MN 55155 Department of Health (1 copy) Environmental Health Division Policy, Planning & Analysis Unit 121 E. Seventh Place, Suite 230 S1. Paul, MN 55Wl Historical Society (1 copy) State Historic Preservation Office 345 Kellogg Blvd. W., Level A St. Paul, MN 55102 Department of Natural Resources (3 copies) Thomas W. Balcom Environmental Review Unit 500 Lafayette Road S1. Paul, MN 55155-4010 Pollution ContrQI Agency (3 GOpies) Beth Lockwood, Supervisor Bnv Review UnitlMajorslRerh Division 520 Lafayette Rd. St. Paul, MN 55155 Department of Transportation (3 copies) Gerald Larson MnIDOT Environmental Services 395 John Ireland Blvd, MS620, S1. Paul, MN 55155 Board of Water and Soil Resources (1 copy) Jim Haertel 520 Lafayette Rd. S1. Paul, MN 55155 Libraries Legislative Reference Library (1 copy) Carol Blackburn 645 State Office Building 100 Rev. Dr. Martin Luther King, Jr. Blvd. S1. Paul, MN 55155 Technology and Science (2 copies) Minneapolis Public Library 250 Marquette Avenue Minneapolis, MN 55401 Federal U.S. Army Corp of Engineers (1 copies) Tamara Cameron Regulatory Functions Branch Army Corps of Engineers Center 190 Fifth St. E. St. Paul, MN 55101-1638 U.S. Environmental Protection Agency (l copy) Kenneth Westlake EnvirotimentaI Planning And Evaluation Unit 77 W. Jackson Blvd., Mailstop B-19J Chicago, IL 60604-3590 U.S. Fish and Wildlife Service (1 copy) Twin Cities Field Office B.S. 4101 E. 80th St. Bloomington, MN 55425-1665 . Regional Metropolitan Council (NOTE: 5 copies IF the project is in the seven county metro area) Review Coordinator Planning and Technical Assistance Unit 230 E. Fifth S1. St. Paul, MN 55101-1626 Other National Park Service (1 copy) Stewardship Team Manager 111 East Kellogg Blvd., Suite 105 St. Paul, MN 55101-1288 (If project is located within, or could have a direct impact upon, the Mississippi River Critical Area/Mississippi National River and Recreation Area. This is the 72-mile stretch of river from the mouth of the Crow River at DaytonlRamsey to the Goodhue County border.) . /', .' . r .~...~ ;;tu-L~ in '-u<'1t~ ..~?~ Dcr~' ...1}~{/~CJ5..~rL-0~~dr-./ . n IJr/lA....~ - 0Lr7Wlr,,~,./ ..UUru4J" ..1{~Pi.4.J~ 7 /1,(fL#I,4#4~+ (1::;.,-"4 .....-- ..... ._.. -_...... .... ...m ~ Metropolitan Council Building communities that work \ . October 14, 2005 Steve Russell, Community Development Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 RE: Expansion Area Alternative Urban Areawide Review Update Metropolitan Council Review File No. 16518-3 Metropolitan Council District 12 (Chris Georgacas) Dear Mr. Russell: Council staff has reviewed the October 3, 2005 Upate of Stillwater Annexation Area AUAR dated October 3,2005 and has no objections to the document. As you continue to make decisions about growth and development in this part of the City, Council staff recommends that you take into consideration proposed regional trails in the vicinity of the annexation areas and provide local trail connections where appropriate. As you move forward with the annexations feel free to call upon sector representative Bob Mazanec at 651-602-1330, bob.mazanec@metc.state.mn.us . . Sincerely, d~ son, Manager and Technical Assistance cc: Chris Georgacas, Metropolitan Council District 12 Keith Buttleman, Environmental Services Bob Mazanec, Sector Representative Cheryl Olsen, Reviews Coordinator V:\REVIEWS\Communities\StiJ1water\Letters\StiJ1water 2005 annexation area AUAR update 16518-3.doc . www.metrocounciLorg Metro Info Line 602-1888 230 East Fifth Street . SL Paul, Minnesota 55101-1626 . (651) 602-1000 . Fax 602-1550 . TIT 291-0904 An Equal Opportunity Employer . . . Memo To: From: Date: Subject: Mayor and City Council. . Steve Russell, Community Development Director ~ October 27, 2005 Brown's Creek Master Plan Update Background. In December of 2004, the City Council authorized preparation of a Brown's Creek Master Plan update. The update includes consideration of addition of the Munklewitz Property, Boutwell Road Property and Boutwell Cemetery Site and includes a Management/Maintenance Plan. The consultant worked with the Parks and Recreation Commission and staff of the Planning Department and Public Works in developing the plan. Beyond the plan, the document contains an implementation/maintenance Brown's Creek Natural Area maintenance calendar and staff needs. Because the Brown's Creek facility is unique to other City parks, a natural area sensitive maintenance program is a part of the plan. A schedule of maintenance activities is included in the plan and should prove helpful to maintain the facility to enhance the natural beauty of the site. Sheri Buss will be present at the Council meeting to summarize and highlight the plan. The plan has been reviewed and recommended for approval by the Park and Recreation Commission. Recommendation: Approval of Brown's Creek Natural Area Master Plan Update. . . . n Bonestroo -=- Rosene ~ Anderlik & . \ . Associates Engineers & Architects 2335 West Highway 36. St. Paul, MN 55113 Office: 651-636-4600. Fax: 651-636-1311 www.bonestroo.com Date: To: October 27,2005 Stillwater City Council, Cc: Steve Russell, Klayton Eckles Sherri Buss, R.L.A., Bonestroo & Associates Park and Trail Plans and Management Plan, Browns Creek Open Space Areas From: Subject: Attached are the major work products from the work we have completed in the Brown's Creek Open Space areas. The products include Master Plans for proposed new parks on the Munkelwicz Property and Boutwell Cemetery site, and a Management Plan for all of the parks, trails, and open space areas in the study area for the project. We are providing these products for your review and comment at the November 1 Council meeting. We have worked closely with the City's Park and Recreation Commission and staffin developing each of the plans. The Management Plan included discussion with City maintenance staff in estimating current and future maintenance activities and resources. We also involved neighborhood residents in the design of the proposed park on the Munkelwicz Property. We appreciate the contributions that all of these people have made to this project. Final steps in the project will include updating the City's trail map (shown on the Site Analysis included with the Management Plan), and working with the City staffto develop informational signs for parks and trails in the Brown's Creek area. · St. Paul, St. Cloud, Rochester, MN · Milwaukee, WI · Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned --v ,/ 5IC;A TIolG \ RN< ............ ........... .....- I "- "..,. 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Oll I' ~-- ......- .--c U /" ~ . <l) . ........ ~ . ;; - - . -- ~ .- City of Stillwater ~ Bonestroo Munkelwicz Property Park -=- Rosene 1\11 Anderlik & Preliminary Cost Estimate: final concept Associates Engineers & Architects Bonestroo Project Number 510-04-116 May 26, 2005 Item Units $/Unit Quantity Cost SITE PREPARATION Site Grading/Final Shaping LS $20,000 1 $20,000 Erosion Control LF $10 420 $4,200 Removals LS $5,000 1 $5,000 category total $29,200 SITE WORK Parking lots CY $24 1,565 $37,560 Concrete walk SF $5 6500 $32,500 Bituminous path LF $20 2,880 $57,600 stone path LS $3,000 1 $3,000 Water service to drinking fountain LF $30 100 $3,000 Pedestrian flashing sign Each $2,000 1 $2,000 category total $135,660 PLAY AREAS Rubber Mulch bag $13 2380 $29,750 Play area drainage LS $3,000 1 $3,000 5-12 Equipment LS $60,000 1 $60,000 Pre-K equipment LS $30,000 1 $30,000 Play Curb LF $25 420 $10,500 category total $133,250 BUILDINGS/STRUCTURES . Warming House LS $150,000 $150,000 Pavillion/Shelter Each $60,000 $60,000 gateway to park LS $20,000 $20,000 Portable Restroom screen LS $5,000 2 $10,000 category total $240,000 SITE AMENITIES Picnic table Each $2,000 7 $14,000 Boardwalk w/overlook LS $12,500 1 $12,500 Bench Each $1,500 11 $16,500 Drinking fountain Each $6,000 1 $6,000 Bike loop Each $2,000 1 $2,000 Trash receptacle Each $1,000 5 $5,000 Park sign Each $6,000 1 $6,000 Fence LF $20 100 $2,000 Interpretation map/signage Each $2,500 2 $5,000 category total $69,000 LANDSCAPE Plantings Each $20 700 $14,000 Seeding Acre $2,500 3,6 $9,000 Sod SY $3 200 $600 Ornamental tree Each $300 25 $7,500 Shade tree Each $450 40 $18,000 Irrigation LS $6,000 1 $6,000 Rainwater garden Each $5,000 1 $5.000 category total $60,100 Sub-total $667,210 10% Contingency $66,721 TOTAL ESTIMATED BASE BID PROJECT COSTS $733,931 . No lighting fixtures/installation was considered except for building shelter . City of Stillwater J[Jj Bonestroo Boutwell Cemetery Park and Trail Connections -=- Rosene 1\11 Anderlik & Preliminary Cost Estimate: final concept Associates Engineers & Architects Bonestroo Project Number 510-04-116 August, 2005 Item Units $/Unit Quantity Cost SITE PREPARATION Site Grading/Final Shaping LS $60,000 $60,000 Erosion Control LF $10 600 $6,000 category total $66,000 SITE WORK Parking lots CY $24 300 $7,200 Bituminous path LF $20 1,360 $27,200 stone path LS $3,000 1 $3,000 Prairie and wetland plantings AC $5,000 2 $10,000 Trees EA $400 8 $3,200 category total $50,400 BUILDINGS/STRUCTURES Pergola LS $20,000 $20,000 Picnic shelter Each $15,000 $15,000 Move marker LS $2,000 $2,000 Play structures LS $20,000 1 $20,000 category total $57,000 SITE AMENITIES . Picnic table Each $2,000 3 $6,000 Boardwalk w/overlook LF $300 500 $150,000 Bench Each $2,000 6 $12,000 Trash receptacle Each $1,000 3 $1,000 Park sign Each $5,000 1 $5,000 Fence LF $20 100 $2,000 Interpretation map/signage Each $2,500 4 $10,000 category total $183,000 Sub-total $356,400 20"10 Engineering and Co 'ntingency $71,280 TOTAL ESTIMATED BASE BID PROJECT COSTS $427,680 . '. J I' WJ'er '1", _ \ lIE IIIT1PLlC! If IIIIEIII\ ~ ( :Otltl'tlt" Hrowll'" ( rl'l'k ':Hurl \rea :2 '1 rail" IhoWIl'" (:rl'l'k Park :\IUllkdwlCI I'ropl'ft~ HIIUIWdl (:CIl1l'Il'f} 1',Irk .\1:Utltl'Il:UKl Log I'holo Log I{cfl'rl'IlCl' \Ltll'fl.ll" . . Brown's Creek-Boutwell Open Space Areas-Management Plan 2005 3 Introduction .j The City of Stillwater completed a management plan for the Brown's Creek Natural Area in 2000. Since that time, the City has completed most of the management objec- tives, and acquired additional park and open space areas adjacent to the Natural Area. This Management Plan updates the first plan, and provides direction for the future management of city parks, open space and trail areas from the Brown's Creek Natural Area to the historic Boutwell Cemetery and Public Works Facility. 5 6 8 9 Management Goals for parks and open spaces in the study area are identified below. The sections that follow provide specific direction for natural community areas, trails, parks, ink'p..:..,ation and facilities, and identifies the resources that will be needed to complete the proposed management actions. Attachments provide additional informa- tion on the proposed management tasks, and schedule. Managenlent Goals .:. Protect and enhance the quality of natural resources in the City of Stillwater. .:. Maintain a large, contiguous parcel of diverse habitat within the area as it develops. and maintain landscape connections to other habit areas and along natural corridors such as Brown's Creek and its tributaries. .:. Provide recreation and education opportunities compatible with the natural resources in the area. .:. Provide trail connections within the area and connections to the City and County trail systems. .:. Interpret the natural and human history of the area for trail and open space users. .:. Identify the ongoing maintenance needs of parks, trails and open space areas, and commit the resources needed to maintain the health and quality of these areas. L.. ~. Bro\\,n's Creek Nature Area ( )hll'I'(I\I": I. Maintain prairie restoration 2. Control black locust invasion pag: ~ 3. Manage silver maple woodlot 4. Provide interpretive information on site ecology and human history 5. Develop picnic area and bird observation areas (lhjl'l'li\ l' Ta~k ]l.laintain prairie areas .:. Prairie' west of wooulot ;\I()\\ to 6-10" .:. Prairie areas east of woodlot ]I. lOll 106-10" or Complete controlleu hum Control black locust Cut anu apply glyphosatc hcr- bicidc to stumps cut to ground Mow or burn arca Control buckthorn ncar wctlands Cut and apply glyphosatc hcr- bicidc to stumps Ti nll'/Fn'<II1l'Ill'~ Latc ;\Iay to early Junc. when weeus are I' tall. beforc they seeu, <Both prairies) Sept I (East prairie. until exotics are controlled) Evcry 3-4 years a controlled hum may suhstilUte for mow- ing, Alternate spring & fall hums, Evcry 3 ycars bctwccn Junc and August Annually As voluntecrs arc available in latc October-Novcmbcr Ih'~ollrl'l'~ City staff II ith flail-type mowcr. :2 prairie arcas require olle per~oll for two days to mOl\'= 16 hI' in spring I stan,s hr. in fall City staff or cOlllract-R hours evcry 3 years City staff or contract-8 hours cvery 3 years With prairie mowing Voluntccrs. as availablc ]l.lanage woodlot Remove cxotic species Evcry 3-4 years V oluntcers. onc day. II ith huckthorn rem(JI'al around wetlanus task Plant natives as opening occur As neelkd when trees die V oluntcers or City qat'f. 1-3 hours as Ilcedeu for planting Provide intcrpretivc information Provide sign/display at picnic arca Provide signs at clllry. pnuflc area anu woodlot/farmstead Add old farm machincry or sculpturc IDevelOP picnic arca anu hiI'd feed- ing/observation areas Clcar area arounu hur oak on cast siue and install picnic tahle(s) Adu bird feeuers anu blue bird houscs Create anu install interpretive $2.000-$10.000 by staff or contract sign Crcate and install intcrprctivc signs Clear oncc iv\ow as Ill'cued during spring-summcr Add bird houses and clean annually $1.000-4.000 by staff or contract Inspection & maintenancc-2 hours per weck City stal'f-I day to install ;\Iowing- picnic arca-2 hours every 1-3 wcd,s as needed Tables $500-800 each Volunteers add and maintain feeders and houses, City of Stillwater .--- -- ---- 2. Trails ( lhll'L'II\l'< Maintain mown trails I. pag; 31 2. Add new trails, and benches 3. Add to existing boardwalk, and maintain boardwalk and bridges 4. Add interpretation 5. Rehabilitate storm water pond area and replant with native seed mix. (lhjl'I,th I' Task J\laintain mOl\'n trails J\lol\' 10 2-4" height. ma\i- mumS' wide .:. Existing trails (2005) Remove hrush and other mail1lenance Keep hea\ y e4uipment off trails to prevel1l compaction .:. Fulllrail de\dopmel1l in Annexa- tion Area dd new trails and henches Add new bituminuous trail on north side of Munkelwic/. park property Add new mown trails from Munkelwicl Park to existing hoard walk Add trails on Palmer Prop- erty Add several slOnc henches on trai I routes Add trail on Neal Avenue 'I'j nll'/Fn'IIIIl'IIl'~ As needed during summer hased on growing condi- tions-mowappro\imatdy every 10-14 days Add with Park dcvelop- ment: seal coat approxi- matel y every 7 years. Add with Park developmcnt Add with dcvelopment Location and timing to be determined by City With Neal Ave. improve- ments I{('sotl rn's City staff with nail-type mO\\'l'r-8 hours /mowing plus 8 hours general maintenance= 16 hours/every2 weeks to mail1lain existing trails (20())) 32 hours/ e\\:ry 2 weeks at fulllrail de\ dopmenl City staff or contract with park con- struction Mailllenance described above Maintenance described above $1,000-$3.000 per bench or may be donated MSA, city funds f"d '" 0.';";", OO"d,,," m.d on,;". Add board walk and trail To he determined hy City Inspect hoard walk and Irail hridges tain boardwalk and hridges areas to make connections annual. and complete repairs hy staff as needed-I stall @S hours per year Provide illlerpretive information Provide signs along trails to ink. I"'" natural and human history. Key locations noted on attached map, Rehahilitate storm water pond area south of Brown's Creek Nature Area Use herhicide to eliminate clover: replant with nati\'e seed mix and maintain per J\lnDOT specifications Create and install interpre- tive signs Herbicide applications re- peated as needed, Seed once, J\lowing twice per \'Car to mainlain, Sign creation by colllract: installation and mailllenance by City staff-2 hours per week for trail signs (2005): 4 hours per week at full developmelll By developer I I City of Stillwater ~. Page 1 Brown's Creek Park ( >hl,','1 I \ ,'.... I. Complete wetland bank monitoring 2. Manage upland community to increase diversity 3. Complete connections to Palmer Property 4. Manage wetland/creek area as bird sanctuary 5. Identify additional wetland banking opportunities. Ohjl'rtiH' Complete wetland hank monitoring . lanage prairie community to increase diversity Task Titl1l'/Fn'lJlIl'lIl'~ Ih'so II rn's Monitor vegetal ion establish- Spring and fall ment and complete annual report Consultant-S500/year for 5 years Schedule TEl' mceting City staff and agency stall Fall. :2005 or Spring. 2006 t\1(ming twice/ycar to manage exotic species (with prairie) Continue \ cgetation mainte- nance Spring and fall Complete annual bums for several years to control ex- otic species City public works and fire depart- ment staff with contract bum boss- cost approximately $1000 per bum Annual bums. alternate spring and fall bums Mow to 6-10" height in years not burned Mowing of prairie and wetland-{)ne staff@8 hours twice per year in spring and fall Spring mowing late May- early June: 2nd mowing in early Sept. is optional Overseed when exotic spe- cies arc controlled Fall (dormant) seeding By cont ractor Complete trail connections to Palmcr Create crossi ng ;llld appro- When trails arc developed City staff (included in Trail mainte- propert y priate control at 0:eal inter- on Palmer property nanee estimate on pre\'ious page) section with CSAIl 96 Manage wetlandlcreek area as a hird sanctuary entify additional wetland banking . n:as Keep area free of trai Is and Add signs once minimize disturbance, Pro- vide interpretive signs Sign creation by contract: installation and maintenance by City staff. Remove buckthorn from woods Remove buckthorn once with volunteers or City Volunteer crew as available. staff. Once per year main- tenance in late October or November. Idcntify potential areas on Once west side of Brown's Creek Park or 0:atural Area thai may senc as potential wet- land banks City stan or consultant (:.::1111..'.. . 4. Munkelwicz Property Park Page 5: ( )hll'dl\l'~: Implement park plan 2. Maintain structures, play equipment, buildings and signs I. 3. Maintain plantings-native plantings, turf areas, and trees 4. Maintain trails and parking lots )hjl'ctiH' Task Timc/FrCllul'nC) Rl'Sllurccs Implement p<lrk plan Complete park plan and connections to Brown's Creek Nature PreserVt: and Park In phases. as resources <Ire Cost estimate $640.000 available . ~Iaintain stmctures. play t:quipment. Inspt:ct t:quipmt:nt and stmc- Wt:d.ly I staff<!!' :'\ hrs per week huildings and signs lUres for vandalism and otht:r rt:pair nt:eds, and complt:tt: rt:pairs as needed I Maintain plantings .:. Turf ~low tit:lds and grass areas Once per week I staff@3-4 hours/week (in winter this is replaced by skating rink maintt:nance) .:. Native plantings Mow to 6-10" Once each in spring (late May-early June) and fall (early September) 1 staff@S hours/year .:. Trees Inspect trees and pmne or provide care as needed Inspect weekly 2-4 hours per month :-'laintain trails and parking 1015 and rt:mo\'t: tr~bh fro III trash containt:rs Swt:ep hituminous traib and parking 1015 and remo\'t: trash Swt:ep ont:l' per 11l0nth: rt:l1lo\t: trash daily :'\ hours/wt:ek St:al coat trails Rt:pair and seal-coal trails 40 hours t:\ ery :'\ years En:ry :'\ yt:ars I I I I City of Stillwater .--- . Page 6 5. Boutwell Cemetery Park Objectives: I. Implement park plan 2. Monitor wetland bank 3. Maintain prairie restoration and wetland plantings 4. Develop board walk and trail connections to open space areas 5. Maintain park plantings and facilities ( lbkCli\,' Ta,1. Ti mdFr,'qlll'nC) Rc,ollr,'c, Impkl11<:nt Park Plan ConstruCllrails, add stmc- Phase ovcr 2-) years as Cost eslimale $.BO.OOO lures. create wetland hank. resources arc a\ai lab Ie and reslore prairie areas Monitor wetland hank Monitor weIland and plant- I year 10 constmCI: 5 years $1200/year by consultant ings eSlablishment moniloring i\laintain prairie and wet- Compkte prairie al ceme- :\ lowi ng mai nlcnance i\'lowing 4-X hours each twice per land planting lery area and wetland bu fTer monthly liJr tlrst year I year depending on si/e of area re- lime spring and 1 lime fall Slored thaeafter Restore additional areas as 2-) phases of planting: resources allow Addilionalmowing maintenance up ongoing mowing mainte- 10 12 hours tilr whole sile nance Develop boardwalk con- Build boardwalk and trails 1 year design and conslmc- Boardwalk maintenance-coaling neclion to Public Works tion: annual inspeclion and every 10 years@SIO.OOO/coal Facility mai nlenance as needed Inspeclion and repairs-S per year by staff i\laintain park facililie' i\lowing maintenance on i\low mcadow areas. main- 16 hours per month meadow areas (non-prairid tain structurcs. cemetery. trail and stJ1JClllrl' inspec- and picnic areas as needed. tion and maintenance e I City of Stillwater . Maintenance Log Date Activity . . Page 1 Noles (location, species, etc,) . City Park and Trail Plantings-Going Native! The plantings in the parks and around the trails in the Brown's Creek-Boutwell area use flowering plants and grasses that are native to Minnesota-these plants evolved here and are adapted to our cold winters, hot summers, and variable rainfall. Why did the City chose native plants? .:. They have extensive roots systems that hold soil and slow runoff. .:. They filter sediments and pollutants from runoff, to protect lake water quality, and provide food and cover for wildlife, including birds, butterflies, and other insects that pollinate flowers and trees. .:. Once established, they require minimum maintenance, and little use of herbi- cides or pesticides. .:. Tall plants on the shoreline discourage geese. Goose droppings are a major polluter of local lakes and wetlands. . .:. They flower throughout the summer, and provide interest in all seasons. The colors, textures, and forms of native plants are beautiful, and are reminders of Minnesota's unique landscape heritage. How is the planting maintained? Prairie and other native plantings take several years to become established. For the first few years, many of the plants are developing strong root systems, to help them survive cold, drought, and other difficult conditions. Once strong roots are estab- lished, the plants grow fuller above ground, and bloom. City staff maintain the plantings by mowing once or twice per year, or spot spraying herbicides on difficult weed problems. Unwanted weed species that invade prairies often come up earlier in the spring than the native plants. Mowing at the right time cuts these plants back before they seed, allows the prairie plants to get more light, and helps to keep small trees from invading the prairie. Occasionally, the City may schedule controlled burns in prairie areas, to control weeds and small trees. What can I do? . .:. Add native flowers and grasses to your own garden. The University of Minnesota Extension Service and many bookstores have information available on native plantings for home gardens. 04' ~ Page 9 I I Aster novae-ang/iae New England Aster Asclepias tuberosa Butterfly Milkweed - l . FAQ's About Prescribed Burns Why is the City planning a prescribed fire at the park? The City has restored prairie vegetation along the trails and in the park. Prairies like this were native to Minnesota when the area was settled over 100 years ago. Al- most all of the plant communities native to Minnesota are adapted to periodic fire. For some communities such as prairie and oak savannas, fire is essential to main- taining the health of the plant community. Prairie fires were started by lightning, and by Native Americans, who used it as an aid in hunting. How will fire help maintain the area? It will get rid of problem species such as black locust seedlings, ragweed, reed ca- nary grass, and other weeds that are invading the prairie and competing with the prairie plants. In the long term, it should reduce the amount of time spent in keep- ing undesirable woody plants under control, and help to maintain an attractive area eith a variety of wildflowers and prairie grasses. How does fire help the plant community? Fire helps to: .:. recycle the nutrients stored in dead plant stems and leaves; .:. stimulate growth of new shoots on existing plants .:. increase flowering .:. stimulate germination of prairie seeds in the soil; .:. control of undesirable plants; and .:. improve wildlife habitat Will the fire harm wildlife? Almost all wildlife can either move from the site or find areas such as burrows to hide from the fire. It is true that occasionally an animal is overrun by the fire before .can find safe haven. This is the rare exception rather than the rule. Biologists ~an the timing and type of fires to minimize the chance of harming wildlife or their nests. For the long-term, fire benefits animals by maintaining or improving the over- all wildlife habitat. Page 10 I r--~ . FAQ's About Prescribed Burns Are there alternatives to using fire? Yes, there are some alternatives to prescribed fire. The two most commonly used practices are mowing and the application of herbicides. Mowing achieves some re- sults similar to fire but can be more expensive on a per-area basis and may disturb the soil which may enable weeds to establish. Chemical application could be used to spot control some nonnative weeds, but this does not provide most of the bene- fits that prescribed fire does over the whole area of the planting, and is expensive. How will smoke from the fire be managed? When getting ready for the burn, biologists create a plan that outlines what condi- tions must be present to prevent smoke from lingering in areas. Through proper planning and selection of wind direction, smoke can be managed so that it rises away from homes, roads, and other sensitive areas. . I've seen news stories about wildfires. Will this fire be out of control? No, prescribed fires are planned by experienced professional staff who identify ahead of time the conditions necessary to safely conduct a prescribed fire. These include environmental factors such as air temperature, humidity, wind speed and direction. Other important aspects of planning include the number of people and types of equipment that will be on-hand at the burn, as well as what order the events will take place in. When would a fire take place? Since a specific set of conditions must exist for the fire to be conducted, weather will dictate when the burn takes place. Most years burns are scheduled between April 17 and May 1. General conditions require that the temperature be less than 80 de- grees, the wind between 5 and 15 miles per hour, and the relative humidity between 20 and 80 percent. What will we see after the burn? How fast will the vegetation recover? .mediatelY after the burn, the ground will be black, Within about five days, you should see new green plant growth. Revegetation will occur very quickly. The plant- ing will look much like it did last year, but without the ragweed, clover, cottonwoods, and other weeds. o<i! - - -- pag;Ul - -. -- - -- 1I\laintaining Native Seed I\lixes 1 .rlY Maintenance & Evalua~o~ o:t:e GraSS/Forb- ;Iantin~:n: ~a~ual 2000 Yea.L1 Establishment (spring seeding): 1) Prepare site - Late April - May. 2) Seed - May 1- July 1. Maintenance: 1) Mow (6-10 inches) - July 15 - August 15, 2) Mow - September 1 (optional), 3) Weed Control - mowing should keep annual weeds down. Spot spray thistles etc. Establishment (fall seeding): 1) Prepare site - Late August - early September. 2) Seed - late September to freeze-up. Maintenance (following season): 1) Mow (6-10 inches) - June 15 - August 15, 2) Mow - September 1 (optional). 3) Weed Control- mowing should keep annual weeds down. Spot spray thistles etc. Evaluation: . 1) Cover crop growing within 2 weeks of planting (except dormant seedings). 2) Seedlings spaced 1-6 inches apart in drill rows, 3) Native grass seedlings may only be 4-6 inches tall. 4) If there is a flush of growth from foxtail etc.. mow more often. Yea.L.2 Maintenance: 1) Mow (6-10 inChes) - June 1 - August 15. 2) Mow - September 1 (optional). 3) Weed Control - mowing should keep annual weeds down. Spot spray thistles etc, 4) Some sites may not require much maintenance the second year. Evaluation: 1) Cover crop will be gone unless winter wheat was used in a fall planting. 2) Grasses forming clumps 1-6 inches apart in drill rows, but still short. 3) Some flowers should be blooming (black-eyed susans. bergamot etc,). ) If there is a flush of growth from foxtail etc., mow site. YeaLJ Ma i ntena nce: 1) Mow only if necessary. . 2) Weed Control - Spot spray thistles, etc. 3) Sites usually do not require much maintenance the third year. r';int:~~nin~ N~t~~e Seed j\>ii~e~(cont.~_ ~-=_ _ __ _ ___ . Evaluation: 1) Planting should begin looking like a prairie - tall grasses. flowers etc. Lone-term Maintenance: 1) Mowing - Not necessary or only occasionally. 2) Weed Control - Spot spray thistles etc, 3) Burning (3.5 year rotation) alternate spring and fall if possible. 4) Haying (3-5 year rotation) late summer or early fall. Alternate with burning (may substitute for burning). 5) Burning two years in a row will really "clean up" rough-looking sites, . . rS;edi~~ Na-tive Seed ~lixes- - -- ---- -- - -- - - ------- -- -, -- .eedim! Methods for Native Seed Mixes-MnDOT Manual 2000 Method 1. Drill Seeding Tilled Sites - This is the "standard" method for seeding native species on prepared sites such as those on construc- tion projects. A) Site Preparation - The site should be prepared by loosening topsoil to a minimum depth of 3 inches. B) Fertilizer - If used. the fertilizer used should be a commercial grade of slow release comolete fertilizer applied at a rate of 200 Ibs/ acre at the time of preparing the seed bed for seeding, The fertilizer should contain 22-5-10 (NPK) analysis. and should include sulfur and iron as well (not less than 1% and not more than 8% added sulfur and iron). C) Seed Installation - Seed should be installed with a seed drill that will accurately meter the types of seed to be planted and keep all seeds uniformly mixed during the drilling (Truax-type). The drill should contain a minimum of two seed boxes; a fine seed box and a box for large/fluffy seeds. and it should be equipped with disc furrow openers and packer assembly to compact the soil directly over the drill rows. Maximum row spacing should be 8 inches. Small and fine seeds should be drop-seeded onto the ground sur- face from the fine seed box, Large/fluffy seed should be placed to obtain a final planting depth of 1/4 to 1/2 inch. All drill seeding should be done at a right angle to surface drainage, D) Seeding Rates - Rates are specified in the mixture tabulation for the specified mix. E) F) G) Harrowing - The site should be lightly harrowed or raked following seeding, Packing - Packing the site following harrowing is recommended to ensure a firm seed bed. Mulch - The site should be mulched and disc-anchored following packing using one of the following types of mulch (as per plans or special provisions): . MCIA certified weed free mulch at a rate of 2.0 tons per acre, . Prairie hay/mulch (Mn/DOT Type 7 or 8) at a rate of 2.0 tons per acre. . Mn/DOT Type 1 (clean straw) mulch at a rate of 2.0 tons per acre, .ethod 2. Drill Seeding Into Temporary Cover Crops - This method involves two separate seeding operations and is used when a site is ready for seeding at a time of year that is not optimum for seeding a permanent seed mixture or if soils need to be stabilized rapidly for ero- sion control. or if a field needs to be left fallow due to herbicide residue present; 1) a temporary cover is installed on the entire site to stabi- lize the soil and control erosion. 2) the native seed mixture is installed the following fall or the next spring (during one of the optimum seed- ing dates) using either an interseeder type drill or by lightly disking down the temporary cover and then seeding into it. The interseed method greatly reduces erosion and reduces soil disturbance. Using this method allows for some early weed control before the native mixture is installed. I. Establishment of Temporary Cover Crop A) Site Preparation - The new site should be prepared for the temporary seeding by loosening topsoil to a minimum depth of 3 inches. B) Fertilizer - If used. the fertilizer used should be a commercial grade of slow release comolete fertilizer applied at a rate of 200 Ibs/ acre at the time of preparing the seed bed for seeding, The fertilizer should contain 22-5-10 (NPK) analysis. and should include sulfur and iron as well (not less than 1% and not more than 8% added sulfur and iron). C) Seed Installation - Temporary cover crops of oats. winter wheat, ReGreen or combinations of the above may be installed using a standard grain drill or broadcast. Planting depth should be 1/4 to 1/2 inch. D) Seeding Rates - The temporary cover crop of oats or winter wheat should be seeded at a rate of 80 Ibs/acre. If ReGreen is used as a cover crop. it should be installed at a rate of 30 Ibs/acre. E) Harrowing - The site should be harrowed or raked following installation of the temporary cover crop. F) Packing - Packing is not required after installing the temporary cover crop. G) Mulch - The site should be mulched and disc-anchored following packing using one of the following types of mulch (as per plans or special proviSions): . MCIA certified weed free mulch at a rate of 2.0 tons per acre. . . Prairie hay/mulCh (Mn/DOT Type 7 or 8) at a rate of 2.0 tons per acre. . Mn/DOT Type 1 (clean straw) mulch at a rate of 2.0 tons per acre. [--- . II. Establishment of the Native Mixture - The native mixture can be established into the areas seeded with a temporary cover crop by one of two methods: 1) interseeding using a no-till drill. or 2) by lightly tilling the area with a disc and then seeding using one of the other acceptable seeding methods. Page 15 Al) Site Preparation For Interseeding - No tillage is necessary for installation of the native seed mixture. The site may require mowing if the temporary cover has grown tall and is still actively growing (winter wheat may require this). This will stop the rapidly growing cover crop from reaching maturity and shading out the establishing native vegetation. Optimal height for existing vegetation to be drilled into is 4-6 inches, No other site preparation is necessary. A2) Site Preparation Light Tillage - The area seeded with a temporary cover crop should be prepared by lightly disking to incorporate some of the mulch and temporary cover crop into the soil surface. Approximately 50% of the soil surface should be visible through the mulch or plant debris. Much of the existing cover should be left in place for its mulch value. B) Fertilizer - Fertilizer is not necessary when the native mixture is seeded. because it was placed with the temporary cover crop. Cl) Seed Installation By Interseeding - The native seed mixture should be installed with a seed drill that will accurately meter the types of seed to be planted and keep all seeds uniformly mixed during the drilling (Truax-type). The drill should contain a minimum of two seed boxes: a fine seed box and a box for large/fluffy seeds. and it should be equipped with disc furrow openers and packer as- sembly to compact the soil directly over the drill rows. Maximum row spacing should be 8 inches. The inter-seeder drill must be out-fitted with trash rippers which will slice through the vegetative mat and make a furrow into the underlying soil approximately 1 inch wide by 1/2 to 1 inch deep. These furrows shall be directly in line with the drill seed disc openers. Fine seed can be drop- seeded onto the ground surface from the fine seed box. and large/fluffy seed should be placed to obtain a final planting depth of 1/4 to 1/2 inch, All drill seeding should be done at a right angle to surface drainage. C2) Seed Installation By Drilling Lightly Tilled Sites - The native mixture should be installed with a seed drill that will accurately meter the types of seed to be planted and keep all seeds uniformly mixed during the drilling (Truax-type). The drill should contain a mini- mum of two seed boxes: a fine seed box and a box for large/fluffy seeds. and it should be equipped with disc furrow openers and packer assembly to compact the soil directly over the drill rows. Maximum row spacing should be 8 inches, Fine seed should be drop-seeded onto the ground surface from the fine seed box. and large/fluffy seed should be placed to obtain a final planting depth of 1/4 to 1/2 inch. All drill seeding should be done at a right angle to surface drainage. . D) Seeding Rates - Rates are specified in the mixture tabulation for the specified mix. E) F) G) Harrowing - Harrowing is not necessary when seeding the native mixture. Packing - Packing the site is recommended to ensure a firm seed bed. Mulch - Mulch may not be required with installation of the native mixture. depending on existing site conditions. The site should be mulched to achieve 90% ground coverage (10% bare ground). If this condition already exists mulch is not required. Method 3. Drill Seeding Into Existing Vegetation - This method entails killing the existing vegetation with herbicide and using a interseeder drill to install the seed. A) Site Preparation - The site should be prepared by mowing existing vegetation at a height of 4-6 inches in late April/early Mayor in late AugusVearly September. The grass should be allowed to re-grow or "flush" before herbicide application with glyphosate. this may take 1-3 weeks depending on weather conditions. Addition of a surfactant and/or addition of 2,4-D to the mix often results in a more complete kill. especially with unwanted broad-leaved species. Recommended herbicide rates are 2.0 quarts/acre of gly- phosate and 1.0 - 2,0 quarts/acre 2,4-D. Fall site preparation to control smooth brome grass may require higher glyphosate rates. Seeding can be performed 7-10 days after herbicide application. NOTE: Sites that contain significant weed infestations may re- quire other types of weed control during preparation to ensure that the planting is a success. . B) Fertilizer - Fertilizer is generally not required when using this seeding method. C) Seed Installation - The native seed mixture should be installed with a seed drill that will accurately meter the types of seed to be planted and keep all seeds uniformly mixed during the drilling (Truax-type), The drill should contain a minimum of two seed boxes: a fine seed box and a box for large/fluffy seeds, and it should be equipped with disc furrow openers and packer assembly to com- pact the soil directly over the drill rows. Maximum row spacing should be 8 inches. The inter-seeder drill must be out-fitted with trash rippers which will slice through the vegetative mat and make a furrow into the underlying soil approximately 1 inch wide by 1/2 to 1 inch deep. These furrows shall be directly in line with the drill seed disc openers. Fine seed should be drop-seeded onto the ground surface from the tine seed box. and large/fluffy seed should be placed to obtain a final planting depth of 1/4 to 1/2 inch. All drill seeding should be done at a right angle to surface drainage. D) Seeding Rates - Rates are specified in the mixture tabulation for the specified mix. '-- . E) Harrowing - Harrowing is not required when using this seeding method. F) Packing - Packing the site is recommended to ensure a firm seed bed. G) Mulch - Mulch is not required when using this seeding method. Method 4. Broadcast Seeding - Broadcast seeding is performed either with mechanical .cyclone" seeders. by hand seeding or by any other method that scatters seed over the soil surface, The most desirable aspect of broadcast seeding is that there is no row effect such as that which results from drill seeding. This lends a more natural appearance to the planting. However, broadcast seeding may not desirable if the weather is hot and dry and/or the soil moisture is content is low. It is essential that steps be taken to ensure good seed to soil contact when broadcast seeding is used. A) Site Preparation - The site should be prepared by loosening topsoil to a minimum depth of 3 inches. It is critical that the seed bed be loosened to a point that there are spaces for seed to filter into cracks etc.. otherwise it may end up on the surface and wash away with the first heavy rain. B) Fertilizer - If used. the fertilizer used should be a commercial grade of ~ow release comolete fertilizer applied at a rate of 200 Ibs/ acre at the time of preparing the seed bed for seeding. The fertilizer should contain 22-5-10 (NPK) analysis, and should include sulfur and iron as well (not less than 1% and not more than 8% added sulfur and iron). C) Seed Installation - Seed should be installed by broadcasting it evenly over the entire site. Several types and sizes of broadcast seeders are available for use, ranging from fertilizer-type spreaders to power spreaders mounted on all terrain vehicles. Seed should be mixed thoroughly prior to seeding and should be mixed occasionally in the spreader to prevent separation and settling, D) Seeding Rates - Rates are specified in the mixture tabulation for the specified mix. E) F) G) Harrowing - The site should be harrowed or raked following seeding, Packing - The site should be packed using a culti-packer or equivalent following harrowing. Mulch - The site should be mulched and disc-anchored following packing using one of the following types of mulch (as per plans or special provisions): . MCIA certified weed free mulch at a rate of 2.0 tons per acre, . . Prairie hay/mulch (Mn/DOT Type 7 or 8) at a rate of 2.0 tons per acre. . Mn/DOT Type 1 (clean straw) mulch at a rate of 2.0 tons per acre. Method 5. Hydro-seeding - Hydro-seeding is an excellent method for establishing natives when it is done correctly. However, it is imperative that the site is prepared and finished properly. Mn/DOT generally uses hydro-seeding on steep slopes or other areas inaccessible to a seed drill such as wetland edges and ponds. Hydro-seeding native grasses and forbs is not recommended if the extended weather patterns are hot and dry and the soil surface is dry and dusty. The seed-water mixture should be applied within one hour after the seed is added to the hydro-seeder tank. A) Site Preparation - The site should be prepared by loosening topsoil to a minimum depth of 3 inches. It is critical that the seed bed be loosened to a point that there are a lot of spaces for seed to filter into cracks etc.. otherwise it may end up on the surface and wash away with the first heavy rain. B) Fertilizer - If used. the fertilizer used should be a commercial grade of slow release comolete fertilizer applied at a rate of 200 Ibs/ acre at the time of preparing the seed bed for seeding, The fertilizer should contain 22-5-10 (NPK) analysis, and should include sulfur and iron as well (not less than 1% and not more than 8% added sulfur and iron). C) Seed Installation - Seed should be installed by hydro-seeding it evenly over the entire site. A fan-type nozzle should be used with approximately 500 gallons of water per acre to ensure even distribution. A uniform material distribution is evidenced by a uniform wetting of the soil surface. D) Seeding Rates - Rates are specified in the mixture tabulation for the specified mix, E) F) G) Harrowing - The site should be harrowed or raked following seeding. Packing - The site should be packed using a culti-packer or equivalent following harrowing. Mulch - The site should be mulched and disc-anchored following packing using one of the following types of mulch (as per plans or special provisions): . MCIA certified weed free mulch at a rate of 2.0 tons per acre. . Prairie hay/mulch (Mn/DOT Type 7 or 8) at a rate of 2.0 tons per acre. . . Mn/DOT Type 1 (clean straw) mulch at a rate of 2.0 tons per acre. NOTE: When seeding in conjunction with a hydraulic soil stabilizer (bonded fiber matrixes (BFM's), hydro-mulches. etc., it is recommended that a two-step operation be used. Seed should be placed first and the hydraulic soil stabilizer be sprayed on afterwards. This is to ensure that seed comes into direct contact with the soil. ~-=-~ - -----I I Recommended Native Seed ~lixcs I . The Minnesota Department of Transportation (MnDOT) has developed a range of Native Seed Mixes that are commonly available for use on sites in our region. The mixes and numbers are periodically up- dated b)' MnDOT. Man)' seed suppliers in our region are able to supply these mixes. Contractor seed tags should be carefully inspected before seed mixes are planted, to ensure that the native mix specified has been provided at the site. MnDOT also provides a manual that details how to plant and maintain native seed mixes, and provides specifications that may be used in construction contracts. The current manual is MnDOT Seeding Man- ual 2003. The complete manual is available on the MnDOT web site. The MnDOT native seed mixes that are most applicable in the Stillwater area include the following: 100B-Fall cover crop (winter wheat) I lOB-Spring cover crop (oats) 310-Ponds and wet areas; tall grass and forbs 4' or more in height 330-Sandy/dry areas; short grasses and forbs up to 2' 340-Sandy/dry areas; Mid-height grasses to 3-4' 350-Gcneral roadside-limited diversity; includes a mix short and tall species, and species that . do well in wet or dry areas 5B-Woodland edges-for edge areas that are a transition from forest to open areas; tolerates up to 50% shade. Height is approximately 3-4' 25B-Sedge Meadow-grass and forb mix for hydric soil areas; height is 3-4' 26B-Floodplain and streambank-for use in wet areas along streams or wetlands; height is 3-4' Nurseries in Minnesota have also developed a variety of seed mixes appropriate for local conditions and special needs. For example, Prairie Moon Nursery has developed a range of special native mixes for our area. These include shorter mixes for wet and dry areas, a "detention basin" mix suitable for rain gar- dens and other wet/dry basins, and a no-mow "ecograss" mix. Prairie Restorations also has specialized seed mixes. Their addresses are: Prairie Moon Nursery, Route 3, Box 1633, Winona, MN 55987-9515; Website: www.prairiemoonnursery.com Prairie Restorations, P.O. Box 327, Princeton, MN 55371; .ebsite: www.prairieresto.com . City of Stillwater-Brown's Creek-Boutwell Open Space Areas Annual Management Plan Calendar . e OBJECTIVE i\laintain prairie/native landscape areas . Brown's Creek Nalure Preserve . Brown's Creek Park . Munkclwicz and BOlllwcl1 Park plus Irail areas Control Black Locust-wesl side of woodlot in Nature Preserve Control Bucktlwrn-in wctland... in Naturc Pre"el'\'e and Brown'" Crcek Park Inspect structures . Play equiplllcnt in P;II'k" . Building", hcncllL'... othn rdalL'd "I ruct urc" . Board walk... (4) . Sign" . Rain gardcn" in ~lunkclwiL'l propCrly park Trail and Parking I,ot :\laintl'llalH.'l' . \11l\\ ~r.l"'''' lr;lil... . Brll...hllrL'L' rL'IllII\.d ;lIld rL'latL'd Ill;lllllL'll.lnL'L' . ')\\L'L'P hltlllllin(lll'" Ir;lil... .1Ild p;1I1in; I(lt-. . SL'al-L'l).ttin~ .tnd rL'p;lir... . kL' rink and p;1I1in).! lilt-. TASK Mowing to 6-8" hcight to eliminale weed" Cut and apply glyphosate herbicide to stumps Mow area infested with Black Locust with prairie mowing CUI and apply glypho"atc herhicide to "tUIllP" . Vj...ual in"pcctionor play cquiplllcnt. hoardwal"'-. "ign" and huilding" ror nlainlcnancL' and "arCI \ L'l)nCCl"lh and \'andal i"lll . In"pcL'l rain gardcn...: rClllovc lkhri" and "cdilllcnl a" necdcd . \111\\ trail" tll .2 r hl'i~hl. . ('Ill ;1I1d rl'llll 1\ c hrll"h. 1lL-,ld hr;lnchL'''. "nl;dltrL'L'" in lrail. L'lL' , . ')\\L'L'P Ir;lil... III rL'nlll\L' dll"l ;lIld lkhri" . SL',d l'llal trai'" .Ind C(llllpklL' rl'p;ll r" . S\\ L'CP ;\Ild nl llld il'l' rink TIME/FREQUENCY Brown's Creek Nature Preserve . \Vest Prairie-Illow once each spring, laic May-June . East Prairie-Illow twice each year: spring (late May-early June). and early Scptelllber . Boutwell and Munkelwicz Park-mow once per month in lirsl year: twice each year in years that rollow in late May-June and September Fall every three years With spring mowing Latc Octohcr to NO\'L'lllher. after hard rrCL'lC "0 Bucklhorn j" ea"ily idcnl i ried a... onl y grccn Ieavc" . In"I1L'ct play cquiplllcnl and (llhcr ...truclurc... at Iea"l wcckly . Apply protCL'li\'L' coaling 10 hoardwalk cvcr~ 10 ycar,,: cOlllplelc Illainlcnancc to \\'(lod "truL'lurc" annuallv . In"pccl rain gankn" wcckl~ . \lll\\ Irati" L'\lT\ 10 14 d;I~" durln~ ~l'll\\ ing "L';l"lln . Cui ;\Ild rL'lll(l\ L' hru"h ;1" nL'L'lIL'd \\ ith Ill(l\\ ing . ')\\L'L'P hillllllill(lll" Ir;li'" \\L'L'kl~ . Sl',d cllal C\ L'I\ '::;-7 \ L'ar" . S\\L'L'P and nlHld iL'l' rink datl~ durin).! "k;ltin).! "L';I"lln , 1'1 11 Summer Fall "'inter ~.I ~r~ FA Sll FA FA SP WI SP SU FA SP SP SI~ SP su SU SU FA FA FA SP SP su SU FA WI ■ '4H 96 ....... ........ b • PPROPERTY T -1 IRE REVDENTIALJ FUTL� f• J BRO 5CREEK — VIM• :. .r' ._S ,• iF'S; l BROLM'5 CREEK 1 :f =�l{y NATti� PRESERVE I Jr l� i- MRJKELWIOZ � 4 a> PROPERTY C 80thSt N " YIr JRF PAW);S r I .............rlf•.�9 r lr I zJ f i •. :.:. sick R zr ' a ° ♦ IN ZEPH_R TgUR15T Yf N 4I ROAD ,l BROILN'S Q�EK PA6C - . 1 __ -7. f f GJ EMETER'�� auD ruTURE o U t NEW RlB '.G •• / 1 Co .••• flPJhK561J11DN3' unty Rd 1`2 '•- {................................` ... • '. DNR WILDLr£ f .• LIBERTY ON THE LNCE R::.c:..•• Land°•••• ..}.�. C�a f:> RE5IDENTIAL DEVELOI'1'IENr Lake i ,•" vt A ow WK Legend: Historic Site Future Park Trails Main Roads (_j r t Zepher Railroad G ♦ h ^ i ' ;, 05b a Y 1 MoKuslok Lake I I fe 11 I V , L -� .:................. F ZEPHER 4 T ! 7 aa4f)[i Tel t C OLD RG,y D �I l • �rwl O Photo Shot (See Site Photos Board) Water Bodies City Owned Property Wetlands Sl. Croix River , . . . Memo To: From: Date: Subject: Mayor and City Council f\ / Steve Russell, Community Development Director I v October 27, 2005 Contract for Design Guidelines Services Background. On July 19, 2005, the City Council directed preparation of design guidelines for the older City neighborhood areas. To date, a subcommittee comprised of two Heritage Preservation Commission members and three Planning Commission members have met several times to determine the scope of the guidelines and discuss design review process alternatives. Request. At this point, consultant assistance is needed to prepare the actual neighborhood design guidelines document. The document would include a description of the historic significance of the design review area (Conservation District), description of the design review process and design guidelines. An extensive bibliography for reference by the prospective developers would also be provided. The cost of the consultant services is contained in the attached proposal. The Community Development Department budget contains professional services fund for the consultant assistance. Brian Larson has previously assisted the City with the Armory Study and has experience in the development and administration of design guidelines. Recommendation: Approval of contract for consultant services. Attachments: Consultant proposal for design services LARSON BRENNER ,~, ~f II..i.UII.&l 807 NOlih Fourth Street Stillwater. MN 55082 Telephone: 651 - 430 - 0056 Facsimile: 651-439-1\79 www.larsonbrenncr.com 25 October 2005 Steve Russell Community Development Director City Hall 216 N. 4th Street Stillwater, MN 55082 Dear Steve, Thanks for the opportunity to work with you, HPC and Planning Commission members on the Stillwater Conservation District Design Guidelines project. This letter of proposal outlines some of our understanding of the project, process, and our scope of work. If the scope changes somewhat as the project progresses, this agreement can be modified as required. My understanding of some of the key ideas, goals and steps required to create the Design Guidelines booklet: . Meet with you and the committee periodically to define the scope and content of the guidelines. We've had three meetings to date, including an introductory meeting and one with you to start the process. Develop a table of contents or outline that describes to some extent the range of topics and order of material in the guidelines (this was presented at our last meeting). Develop a format for typical page layout that is acceptable (this also was presented at our last meeting), Meet with Don Empson regarding some front-end content he may provide relating to the history of the district and the studies/surveys that have been completed within it. Develop prototype pages for key sections of the guidelines to test format with actual content and diagrams/photos for committee review Incorporate guideline content provided by City Planning staff related to submission process steps, and ordinance language, including floor area ratio requirements. Further develop draft versions for committee review and input. Attend public meetings to receive input prior to final completion of guidelines Produce a final review draft and final version of the design guideline book for the city, as well as an electronic format document. We assume the City will print the require number of books. . . . . . . . . . , . . . ~ t i Fees . At this time, it is difficult to estimate the number of committee meetings or public meetings that may require our attendance, We are assuming about 4 more committee meetings, plus 2 public meetings may be required, The scope of the booklet is still not completely defined, but our 10.24.05 outline proposed a total of 22 pages plus application form and appendix. At this point, we propose the guidelines will be about 25 pages. As we noted, we believe there is enough available information (in terms of drawings/graphics) so we should not need to create or re-create drawings for the book. We anticipate using photographs for illustrations as well. If significant original graphics are required, or if significant additional pages are required, we will need to address the additional required time to produce these, We will invoice you at our standard hourly rates (see below) for these services. Based on the outline above, we anticipate our total fee to be within the fee limit of $10,000. (Subtracting about $2000 for meeting time, this amounts to $8,000 for writing and production time, or about 4 hours/page). This is an estimate based on our current understanding of our scope of work. If desired, we'd be happy to discuss this further with you and adjust our scope of services accordingly: Reimbursible Exoenses Reimbursable expenses include plotting, printing and delivery services will be billed separately at our direct cost. . Outside Consultina Services At this point we assume no outside consulting services will be required. Should these services be required, we will discuss this with you prior to engaging any additional services. These services will be billed at our direct cost, with no additional markup. Billina Schedule We will invoice you for our services above on a monthly basis, Work Schedule We have begun work, and understand a draft should be available in early December, with final approvals process beginning after 1,1.06. Termination of Services Either the client or the Architect may terminate this agreement at any time with or without cause upon giving the other party 7-calendar days prior written notice. The client shall pay the Architect for all services rendered and all costs incurred up to the date of termination. Additional Services Other additional services that are not listed above will be invoiced at our standard hourly rates or at our direct cost, after approval in writing from you. If you have any questions regarding this letter, please give me a call. Otherwise, please sign both copies and return one to me for our files, We will continue work as schedule requires upon acceptance of this proposal. Sincerely, ~- ~ . LARSON BRENNER ARCHITECTS Brian Larson, AlA t 1 \, . Larson Brenner Architects Hourly Rate Schedule 1/1/2005 Principal/Project Manager $95/hour Project Architect $75/hour Intern Architect / Draftsman $55/hour Reimbursable Expenses 1/1/2005 In House Plots (24" x 36") In House Plots (11" x 17") In House blueprints In House photocopies (11" x 17") In House photocopies (8 W' x 11 ") Outside plotting and copying services Delivery Services (by courier) Photo Processing Outside consulting services $5.00 each $2,50 each $2.50 each $ .25each $ .10 each at direct cost at direct cost at direct cost at direct cost . . , . . . MEMORANDUM TO: Mayor and City Council Klayton Eckles, Director of Public Works ',,",..z. /" FROM: DATE: October 28, 2005 SUBJECT: Proposed 2005 Traffic Control Sign Changes DISCUSSION Each year the City gets requests for placement of stop signs and other sign control throughout the City. Because of the many requests we get, in 2003 the City Council initiated a stop sign report and traffic control study by SEH. The stop sign report analyzed every intersection within the City and considered whether the current traffic control features of each intersection are correct and appropriate. As part of the 2003 stop sign report, a range of recommendations were provided. In all about 84 sign changes were recommended. I have attached the first five pages of the report that discusses some of the general philosophies, strategies and engineering criteria that relate to the locating of various traffic control signs. It is worth highlighting the last paragraph of page 4 which states "For these many reasons many local street intersections will operate better and safer without stop sign control on any approach. Installation of a stop sign should only be done after careful study." Over the years there are often political reasons why stop signs are installed whether is be for perceived safety issues or speed control or cut through traffic. Often times especially in a community as old as Stillwater, some of the issues that brought about the political stop signs have disappeared. The stop sign report uses an engineering approach for pointing out where stop signs are really needed and where they can be eliminated or in some cases where a new one should be installed. Working off the stop sign report, City staff is recommending a number of changes this year. Specifically we are recommending that all ofthe recommended changes in the report related to yield signs be implemented at this time. Specifically there are a number of yield signs in town that are improperly placed and should instead be stop signs or no signs. The attached worksheet shows the proposed yield sign changes. In addition to the yield signs, there are also a couple of intersections that we recommend reversing the stop controls or changing the stop controls. Specifically Laurel and 4th Street has a long history of discussion concerning proper control. At this time we are recommending that the stop signs on 4th Street at Laurel be eliminated and stop signs be , place on Laurel at 4th Street. Reversing of these signs will improve safety of the intersection due to visibility issues and driver expectation. Also residents in the area have complained about the visibility and safety of the intersection. . Another proposed change is at Laurel and 3rd Street. Currently this is an odd 3-way stop. It's a remnant dating back to when Laurel and 3rd were a State Highway. We are recommending that it be converted in to a 2-way stop by making north and southbound 3rd Street stop at Laurel. The other proposed change concerns Moore Street at Martha. Currently Martha Street is a T intersection at Moore. Many years ago Moore Street had stop signs placed on it at Martha Street as a speed control device. Such a use of stop signs at this location is not warranted and creates disrespect for stop signs in general, because there is just no apparent need for a sign at that location. Therefore we are recommending that the east and westbound stop signs be removed on Moore Street whereas the stop sign for Martha can remain. Staff is recommending that Council approve all of the proposed changes on the attached worksheet. If Council concurs with these recommendations staff will notifY the immediate neighbors, put up "traffic control change ahead" signs and implement the changes. For more information of why these changes should be made Council should review the attached discussion on stop signs. RECOMMENDATION Staff recommends that Council approve all of the proposed changes to our traffic control system as presented on the attached sheet. . . . 2005 TRAFFIC CONTROL WORKSHEET REMOVALS · Northbound Holcombe Street at Hancock Street (yield sign) · Northbound Everett Street at Abbott Street (yield sign) · Northbound 4th Street at Laurel Street (reverse) · Southbound 4th Street at Laurel Street (reverse) · Eastbound Laurel Street at 3rd Street (3-way to 2-way, reverse) · Westbound Laurel Street at 3rd Street (3-way to 2-way, reverse) · Southbound Darrell Court at Fairmeadows (yield sign) · Eastbound Moore Street at Martha Street · Westbound Moore Street at Martha Street INSTALLS · Eastbound Laurel Street at 4th Street (reverse) · Westbound Laurel Street at 4th Street (reverse) · Northbound at 3rd Street at Laurel Street (3-way to 2-way, reverse) . REPLACEMENTS · Eastbound Aspen Street at Everett Street (change yield to stop) · Westbound Aspen Street at Everett Street (change yield to stop) · Westbound Hickory Street at Everett Street (change yield to stop) · Northbound 5th Street at Willard Street (change yield to stop) · Eastbound Bayberry Avenue at Interlachen Way (change yield to stop) . . I ,~ .. '. .. '" . ._ i ~,J , . i_~i ~:1 ,~ ~J" :I '~t ""~ . 'J II :.,., 3535 Vadnais Center Drive, 5t Paul, MN 55110-5196 651490.2000 651490,2150 FAX architecture environmental engineering transportation April 10, 2003 RE: Stillwater, Minnesota Stop Signs Report SEH No, A-STILL0201.00 14.00 Mr. Klayton Eckles, PE City Engineer City of Stillwater 216 N. 4th Street Stillwater, MN 55082-4807 Dear Klayton: Enclosed are 25 copies of the Stop Signs Report prepared by SEH. The report has been reviewed in detail by both the City of Stillwater and SEH staff. The report includes the maps prepared by the City of Stillwater. The report is based on studies of stop signs in numerous commumtIes, on years on traffic engineering experience in the City of Stillwater, and on hours and hours of observation at specific intersections as part of this specific study. It represents the best effort to provide an orderly and systematic yet safe system of stop signs within the City of Stillwater. The report calls for adding stop signs, primarily for consistency along specific streets, as well as removal of stop signs at locations where there is insufficient traffic to warrant respect from motorists. Removal of these stop signs should be done very carefully. There is also a category of recommendations for further removal of stop signs that have little value in terms of traffic control or safety and the replacement and continual maintenance is not justified. The report meets it intended purpose of providing documentation for systematic control of traffic within the City. If you need further assistance in the implementation of the recommendations, we would gladly provide that. If you have questions or any comments, please call our office. Sincerely, ~~uJ~ Glen Van Wormer, PE Senior Transportation Engineer tlo Enclosure x:\pt\still\020 1 OO\corres\eck les041 003.doc Short Elliott Hendrickson Inc, Your Trusted Resource Equal Opportunity Employer -~ , II .,~ :,') ---I r ~,j -L..t. ~j ~~ ~j ~ ~:~ ~1 ")'..., ~' \.1 ~~i \.1 ..- . ~1 I), ' ~ ; ~), ..o-r .~~ .-_..-~ , ~1 April 10, 2003 . Stop Signs Report Prepared for Stillwater, Minnesota . 1.0 Background The City of Stillwater, like most other commumtIes, continually receives requests to install stop signs to control traffic, slow traffic, or provide additional safety for children. Approximately 10 years ago, the City had an inventory of all stop signs made. When the inventory was displayed on a map, it showed a significant number of stop signs already inplace at intersections throughout the City. Observations of several intersections with low volumes and stop sign control showed high incidents of stop sign violations. Traffic patterns in Stillwater, . while reasonably consistent, have changed at some intersections, but the traffic controls remain based on previous patterns. Because of this, the City requested a complete inventory of all stop signs within the City and recommendations for additions or removals where necessary, The City staff had an existing stop sign inventory that needed to be field reviewed and a final check made of the locations. Traffic volumes were also provided where available. All streets within the City were reviewed on at least two occasions. Many have previously been studied in some detail or were on routes or in neighborhoods frequently traveled by the reviewing team. Traffic patterns were reviewed and discussions held with staff relative to the past reasoning behind stop signs installations at particular intersections. Intersections that recently received requests for stop signs were also reviewed in more detail. The following report summarizes the information collected, the recommendations being made, and provides information relative to numerous intersections. It also provides background information on stop signs in general and should serve as a guide for further consideration of stop signs within the City of Stillwater. . A-STILL0201,OO Page 1 ~, .., . i t ! I~ " ,I \ J .;~ I f'~ " I ,( ~J ~" !i j , " 1 -\ L :. l.l, I~ L I,) I, .. i r" 2.0 2.1 Purpose and General Information Purpose Stop signs are intended for use where traffic is required to stop. They are designed to control traffic approaching an intersection. Minnesota State Statutes indicate that the driver of a vehicle shall stop in obedience to a stop sign and "shall proceed cautiously, yielding to vehicles not so obliged to stop which are within the intersection or approaching so closely as they constitute an immediate hazard, but then may proceed." Most motorists who are approaching a busy intersection and face a stop sign will come to a complete stop and will follow the language and intent of the law. These motorists will also stop at the same intersection when traffic volumes are relatively low, recognizing that there was a purpose behind the stop sign. However, motorists approaching a very low volume intersection at which they seldom see any traffic are more likely not to stop at it. Because of this phenomenon, the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) has developed a series of warrants for stop sign installation. These warrants provide guidelines for the installation of the stop sign so that they may be consistent in use throughout the United States, and motorists will have confidence that the stop sign was installed for good reason and should be adhered to. When stop signs are installed consistent with the MMUTCD, they generall yare effecti ve traffic control devices getting reasonable respect from motorists, They help define through streets or provide order and assign right-of-way at an intersection. They are not, however, needed at every intersection to control traffic. Stop signs should be installed as needed and justified at intersections, but as part of a system. An overall system of stop signs will not only designate through streets, but provide consistency and create positive driver expectancy, Motorists will appreciate the benefits and safety provided by a well-designed system of traffic controls, such as stop signs, at intersections within a City. Similarly, motorists will give more respect to all stop signs when they understand all stop signs have been placed for a justified reason and purpose, and there is consistency throughout the City. 2.2 Problems with Stop Signs Most communities receive requests for stop signs for many reasons. Many of the requests for stop signs have been a result of desires of people to divert or slow traffic, It seems relatively easy and inexpensive; unwanted traffic can be discouraged from using the street, and speeds can be controlled by simply installing a stop sign. However, complaints from individuals are also received that stop signs Stop Signs Report Stillwater, Minnesota A-STILL0201,OO Page 2 j"' 't { _i ~f I ~1 JJi ",,' -"'r; J' J \ ,I' r If Stop Signs Report Stillwater, Minnesota are being violated by motorists on a regular basis. Observations by law . enforcement and transportation officials seem to agree that red light running and stop sign violations have significantly increased in Minnesota in the past several years. There have been a number of studies made in Minnesota and other states of stop signs installed for the purpose of speed control and traffic diversion. These studies generally do not support the commonly held beliefs of the effectiveness of stop signs installed for these purposes, Studies have shown that too many stop signs ancllor unwarranted stop signs create a host of undesirable traffic safety conditions. Speeds are not reduced by stop sign installation. Studies have shown that speeds can actually increase between stop signs, up to 3 to 5 mph faster. Some motorists are irritated by the installation of these "speed control stop signs" and develop a tendency to make up for lost time by over-accelerating or traveling at higher speeds. Other law abiding citizens unintentionally over accelerate and adjust their speeds later, generally decreasing them to approach the 30 mph speed limit in Minnesota urban areas. Diversion of traffic is not often achieved by stop sign use. Most of the traffic on the street is there by choice, and installation of a stop sign . will not cause the traffic to reroute itself. This is especially true on collector streets that are designated to move volumes of traffic within a residential area. While stop signs may in some instances divert a small amount of traffic, the diverted traffic may simply choose a different residential street. The effectiveness of stop signs is much lower than most people believe. Often times, motorists will slow, quickly glance around for traffic, and then proceed through the stop sign at any location with lower volume traffic. At unwarranted stop signs, where motorists are not certain why the sign has been installed, the compliance is relatively poor. A National Transportation Engineering Association study indicated that 40 to 50 percent of motorists will only make a rolling stop, and of the remainder, more do not stop at all than make full legal stops, Observations throughout Minnesota have shown the violations at a lesser rate, but nonetheless with a higher percentage of violators at stop signs installed for speed control purposes. This seems to be especially true at intersections with four-way stop controls installed with a very high percentage of traffic on the major street. Another observation is that many of the violators of the stops signs live in or near the neighborhood in which it is installed. . A-STILL0201.00 Page 3 ~ I i f \, ~ ";" pi' ,.;, , I -- I t These problems lead to another concern. Installation of a stop sign may lead to a false sense of security if neighborhood residents believe that child safety has been improved. Since many stop sign violators merely give "glance and go" review of the intersection, a small pedestrian could be overlooked, especially if the motorist is turning at the intersection, or the pedestrian is entering the intersection quickly without looking, assuming traffic will stop, Installing stop signs at an unwarranted location creates a traffic environment where accidents are more likely to occur. National studies have shown that accident rates have actually increased at intersections where stop signs have been installed without meeting warrants or where circumstances did not justify the installation. Reasons for this include drivers ignoring what they perceive to be an unnecessary impediment to their travel, too many stop signs along the roadway, or pedestrians believing that vehicles will stop at a stop sign. Stop signs, therefore, should not be viewed as a cure-all for solving traffic safety related problems at an intersection or in a neighborhood. This is not to say stop signs are bad or unsafe. Properly installed at a justified location, the stop signs will provide assignment of right-of- way to motorists or at a multi-way stop, provide for alternating right- of-way. Many of the stop signs in Stillwater are beneficial to the safety arid control of motorists and pedestrians. There is concern by some that an intersection without traffic control is inherently dangerous. They visualize motorists approaching the intersection without slowing or checking the cross street for traffic and then colliding in the intersection. Observations show that the opposite is more likely to occur. Motorists aware of no traffic control at an intersection will approach with more caution and awareness. Once some motorists observe stop signs on the cross street of a regularly driven street, they tend to assume all cross traffic will actually stop at the sign, and the motorist will pay less attention to cross street traffic potential. Thus, there is also a concern over inconsistency of stop sign placement. Motorists driving along a street with cross traffic facing stop signs at some intersections tend to assume all intersections on that street will be similarly controlled and drive with less concern for cross traffic at intersections. Intersections should not be judged independently in reviewing stop sign needs. For these many reasons, many local street intersections will operate better and safer without stop sign control on any approach. Installation of a stop sign should only be done after careful study. Stop Signs Report Stillwater, Minnesota A-STILL0201,OO Page 4 ~ '.j .#1\ ;~ 3 '1- j ., r , I t l' t J j 2.3 Requirements for Installation . The new MMUTCD indicates that stop signs should not be used unless engineering judgment indicates that one or more of the following conditions exist: 1. Intersection of a less important road with a main road where application of the normal right-of-way rule would not be expected to provide reasonable safe operation 2. Street entering a through highway or street 3. Unsignalized intersection in signalized area 4. High speeds, restricted view, or crash records that indicate a need for control by the stop sign Warrants for multi-way stop applications are more specific and require specific numbers of reported crashes and minimum vehicular volumes. The MMUTCD does provide for criteria to be considered in an engineering study' again with specific guidelines, There have been, unfortunately, reports of serious accidents occurring at four-way stop sign controlled intersections where both motorists involved in the crash violated the stop sign, In~ersections should not be considered independently from each other, but instead should be considered as part of an overall system. . Establishment of through streets justifies stop signs along major roadways. However, stopping leads to less overall respect for stop signs. Observations on a 10 block street which had 5 stop signs installed showed that the violation rate increased as motorists proceeded through the intersections. Thus, the need to carefully consider the frequ~ncy, as well as the location of stop signs, is critical. 3.0 Jurisdiction Responsibility for determination of traffic controls at an intersection usually belongs to the higher level road authority. An intersection of a Minnesota Trunk Highway and a city street, such as Trunk Highway 95 and Myrtle Street, is the responsibility of Minnesota Department of Transportation (Mn/DOT). Similarly, an intersection between a Minnesota Trunk Highway and a county road, such as Trunk Highway 96 and County Road 5, is the responsibility of Mn/DOT. For the intersection of a county road and a city street, such as County Road 5 and Curve Crest Boulevard, the responsibility is Washington County's, Determination of the type of traffic control, such as a traffic signal or four-way stop sign control, rests with the higher authority. This means, Mn/DOT, as an example, is responsible for the installation of traffic signals, four-way stop controls, or four-way flashers at an intersection . on a trunk highway. It also means that Mn/DOT is responsible for Stop Signs Report Stillwater, Minnesota A-STILL0201.00 Page 5 . . . Memo To: From: Date: Subject: Mayor and City Council A , Steve Russell, Community Development Director Il--/ October 31, 2005 Revised Drainage and Utility Easement for Settlers Glen 2nd Addition The developer is requesting a modification to the drainage/utility easement for Settlers Glen 2nd Addition. The request has been reviewed and approved by the City Engineer and Brown's Creek Watershed District. The easement is being modified to conform to developed site conditions. Recommendation: Approval (resolution). Engineering " Planning " Surveying' . McCombs Frank Roos Associates, Inc. October 7,2005 Mr. Steve Russell Community Development Director City of Stillwater 216 North 4th Street Stillwater, Minnesota 55082 Subject: u. S. Home Corporation Settlers Glen 2nd Addition Stillwater, Minnesota Drainage and Utility Easement Vacation MFRA #13386 . Dear Mr. Russell: U. S. Home Corporation would like to request the vacation of a portion of the existing drainage and utility easement on Lot 5, Block 2, Settlers Glen 2nd Addition. I discussed this request with Clayton Eckles on September 16, 2005. He recommended that I send the information to you so the request could be considered by the Planning Commission and the City Council. The existing drainage and utility easement follows the "old" wetland buffer line on Lot 5, as shown on the attached sketch (Exhibit A). The homeowner has requested, and the Watershed District has agreed to, a revised wetland buffer line. This request was approved on April II, 2005 by the Browns Creek Watershed District; a copy of the meeting minutes is attached for reference. We request that a revised drainage and utility easement be recorded that follows the wetland buffer where the buffer exceeds the City's standard 10 foot wide rear yard easement and 5 foot wide side yard easement. I have attached the legal descriptions for the revised wetland buffer easement and the proposed vacation of a portion of the drainage and utility easement. . An Equal Opportunity Employer 14800 28th Avenue North, Suite 140 . Plymouth, Minnesota. 55447 phone 763/476-6010 . fax 763/476-8532 . e-mail: mfra@mfracom . . . Mr. Steve Russell October 7, 2005 Page 2 I have also attached a sketch (Exhibit B) of the plantings in this area, along with a recent photograph (Exhibit C) of the back yard, for your reference. The taller grass shown on Exhibit C follows the new wetland buffer alignment. Please consider this request at the next planning commission meeting and call me if you have any questions. Sincerely, MFRA ~~ Mark Anderson, P.E. MCA:jm Enclosures cc: Klayton Eckles, City of Stillwater Jay Liberacki, U. S. Home Corporation Paul Pearson, MFRA s:\main:\Tho 13386\corres\russell 10-7 Engineering If Planning " Surveying" . McCombs Frank RODS Associates, Inc. " ""- "- " "- "'- ~ ~ WETLAND BUFFER - - -... EASEMENT I J - -- m '- '- (J1 ~ '-,- . ..............: VACATED VfAo.ce; W'1 -- --- \ / / ,\)~ /,,~~ \)\)/~~o /_", , ^ "- "S'~ "C9~ 6" 6'o~ <5" '12 " <:" o , Ji ~~ TH013386 MITIGA TION ESMT. 5/18/05 SCALE 1" = 40' / I / . tN":';" ),11 An Equal Opportunity Employer 14800 28th Avenue North, Suite 140 . Plymouth, Minnesota' 55447 phone 763/476-6010 . fax 763/476-8532 . e-mail: mfra@mfra,com / ~fl1 /1qk ~~'~ ftJm~ . \ \ r~pa;..:rVl ~e-.tI\)8" 7f~VtNS .._ '. fZ~108JU .~ ~rt~ (~ :?[fLLLJA--~UI!~ ~ ,r .I 'u(t?~ ~tl- 0:; lll-,/~ / ./ ~'n I ~,/ c 6/)1 c;?1l.tle;!... M~U:: Cl "- I- e ~/?; ,eJVelL ~/~ "- " c ~~ c ~k q\)A:~llJ~ CJ I- , A't5' A:^,l~teA10 Cl,..~ ., CJ I- ~tJ ~i ~f$Oj ." ;.. pvJ f'UGG1 \JJ 1 L-U; ~ CI: W~ rJ lP e; I Cl\fJp ~~ I\: ~ L~!) MI)(-) -.; c.: -..J ~ C .... /...?;~b ,/ ./ZbD t"" c: Z t:::l c.J :;0 tri Z t:l:l :;0 o ~ \ , \ /~PuJ .....-...~ ".- /~A'C Wf; rJ' . · /'~ j?f?()fee;. ~ , '.: "".: .. " (,,1 N& ", ~ ....... .. - - (111 ..,. .. \ - , : ~ \: f> · ~ ~ -:~ .~ '.'":. \ ) ~",' uwlJ ~1 /,. ,//f.:/ .'. -' _." IV "D.J)~ . /.{/ . _' . \~'{ rc;;;J'- /:. " . "\--" ",;-' '" ,', "" . . - '\ . .:... \ 6<1t.'~ ~~(.\ 1&1 o o C11 "'- o .... .... '-.. -'---... -~_.....,~'.:...- Engineering Planning Surveying . McCombs Frank RODS Associates, Inc. Vacation Description Drainage and Utility Easement That part of the drainage and utility easement as dedicated in the plat of Settlers Glen 2nd Addition, according to the recorded plat thereof, Washington County, Minnesota, and lying within Lot 5, Block 2 of said Settlers Glen 2nd Addition, described as follows: Commencing at the intersection of the southwesterly line of the northeasterly 10 feet of said Lot 5 and the northwesterly line of said Lot 5; thence on an assumed bearing of South 70 degrees 00 minutes 00 seconds East, along said southwesterly line, a distance of 36.64 feet to the point of beginning; thence continuing South 70 degrees 00 minutes 00 seconds East, along said southwesterly line, a distance of 81.13 feet; thence South 42 degrees 08 minutes 38 seconds East a distance of 37.41 feet to the southeasterly line of said Lot 5; thence North 64 degrees 35 minutes 42 seconds West a distance of 64.39 feet; thence North 56 degrees 16 minutes 17 seconds West a distance of 45.89 feet to the point of beginning. . Wetland Buffer Easemem Description An easement for wetland buffer purposes over, under and across the following described property: Lot 5, Block 2, Settlers Glen 2nd Addition, according to the recorded plat thereof, Washington County, Minnesota. Said easement lies northeasterly of the following described line: Commencing at the northeast corner of said Lot; thence on an assumed bearing of North 70 degrees 00 minutes 00 seconds West, along the northeasterly line of said Lot, a distance of93.21 feet to the point of beginning of the line to be described; thence South 57 degrees 58 minutes 10 seconds East a distance of 42.52 feet; thence South 42 degrees 08 minutes 38 seconds East a distance of39.84 feet to the southeasterly line of said Lot 5 and said line there terminating. . TH013386 V AC & MIT ESMT DJP 5/19/05 An Equal Opportunity Employer 14800 28th Avenue North, Suite 140 . Plymouth, Minnesota. 55447 phone 763/476-6010 . fax 763/476-8532 . e-mail: mfra@mfra,com .(" . , October 27, 2005 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Doriott, Supervisors Sheila-Marie Untiedt, Jim Hiniker, David Johnson and Linda Countryman. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul Pearson and Planner Dick Thompson. 1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hiniker/Untiedt moved to approve the 10/13/05 Stillwater town board meeting minutes with the following correction under treasurer to eliminate the second sentence in item c. (4 ayes) . 3. TREASURER- a. Claims and checks #17459 through #17467 were reviewed and approved for payment. b. The planner outlined escrow funds owing to the township and his plan for recovering them by December. Funds outstanding at that time will be forthcoming from MFRA. Any funds owed to residents will be returned. 7: 10 p.m. David Johnson arrived. 4. ATTORNEY- a. A speed study by the state will be requested for Quail Avenue North for next spring. The resolution will be at the next town board meeting for signatures. b. It was requested that the mylars and the development contract for Otchipwe Prairie Subdivision be signed on October 27, 2005 by the clerk and chairperson at the town hall. 5. PLANNER- a. M/S/P Untiedt/Hiniker moved to approve the Addison's request to put a 960 square foot outbuilding between the house and road at 7669 Minar Avenue North. The building will be the same color as the house. (5 ayes) b. Victorv Pass Subdivision - The preliminary plat did not go forward at the county planning commission meeting. Our planner will attend the upcoming county board meeting in order to answer any questions asked of him when the appeal . is heard. .. Stillwater Town Board Meeting - 10/27/05 Page Two, 6. PEOPLE PORTION - . a. Trail Issues - 1. Paul Pearson and Mike Raleigh will look at erosion problems on the trail at 105th Street and Norwood Avenue and establish routine inspections. 2. Valley Green Lawn Service will be asked about weed control service on Curtis Hills Trails. 3. Non-toxic weed control will be checked into. b. Wood Burner - Lee and Carlota Gohlike appeared before the board to explain that they want to install a wood burner for their heating needs next to the Outing Lodge. An enclosure will be needed for the wood burner. The attorney will check to see if a plan amendment is necessary or a building permit. c. Culvert Issue - Mr. and Mrs. Sather (10745 Stonebridge Trail North) object to having a culvert installed at the end of their driveway on Stonebridge Trail. The engineer feels a culvert is needed to correct icing issues on the road in winter. The board members will allow the Sathers to go through the winter and assess the situation in spring. A letter to them will be sent summarizing both sides of the issue. The engineer will define the ditch a bit more to see if it helps keep water from running onto the road. 7. ENGINEER- a. Otchiowe Trails Subdivision Road Issue - Mr. Montanari was present to discuss_ finishing the paving of roads in his subdivision. Tower Asphalt Company will ~ the work. Due to weather conditions the roads may not be paved until spring. Residents of the subdivision who were present are worried that the developer will not follow through with items that need finishing. 8. MISCELLANEOUS- a. Jim Hiniker will accompany David Johnson to a meeting on November 17 to continue negotiations with Carnelian Marine Watershed. b. Steve Russell and David Johnson will put pressure on MNDOT for a modified plan to keep the Boomsite Rest area open. c. The clerk will do a modified newsletter to include a notice for someone to take over the township newsletter. d. Jim Doriott will look into gopher eradification in Otto Berg park. 9. ADJOURNMENT - Meeting adjourned at 10:30 p.m. Clerk Chairperson . Approved $' ~ Diane Ward .From: Sent: To: Subject: Pat Raddatz [PatRaddatz@cowashingtonmnus) Thursday, October 27, 2005 149 PM Pat Raddatz Washington County Board Agenda - 11/1/05 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda November 1, 2005 - 9:00 a.m. 1, 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the .County Board secretary or the County Administrator, The County Board Chair will ask you to come o the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes, The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities, The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9: 10 - Consent Calendar 4. 9: 10 - Transportation and Physical Development * Jim Luger, Parks Director Disabled Veterans Rest Camp Items 5. 9:20 - Sheriff's Office * Sheriff Steve Pott Grant for Full-time School Resource Deputy Contract with Oak-Land Junior High School 6. 9:25 - General Administration * Jim Schug, County Administrator 7. 9:35 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This Action is not intended to result in substantive board action during this time, Any action necessary ~ecause of discussion will be scheduled for a future board meeting. 8. Board Correspondence '" ~ 9 9:55 - Adjourn 10, 10:00 to 10:20 - Board Workshop with Recorder's Office . Review of the Recorder's Department Automated Torrens System 11. 10:20 to 11 :00 - Board Workshop with Assessment, Taxpayer Services and Elections HRA Request for Conveyance of Tax Forfeited Property in Oakdale and Update on Property Information on County Webpage *********************************************************************************** Reminder: No Board Meeting November 29, 2005 * 5th Tuesday Meeting Notices November 1 - Service Centers Material Exhibits 11 :00 a,m., Washington County Government Center November 2 - Metro Transitways Development Board 8:30 a,m., 125 Charles Avenue * St. Paul November 2 - Plat Commission 9:30 a.m., Washington County Government Center November 2 - Metro Emergency Services Board Executive Commission 10:30 a.m., 2099 University Avenue * St. Paul . November 3 - Metro Energy Task Force 1 :00 p.m., 125 Charles Avenue * St. Paul *********************************************************************************** Washington County Board of Commissioners Consent Calendar * November 1,2005 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote, Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the October 11 and 18, 2005 Board meeting minutes. B. Approval to reappoint David Bucheck, Lake Elmo, and Don Scheel, Afton, to the Valley Branch Watershed District Board of Managers to three-year terms expiring November 13, 2008, Financial Services C. Approval of revised Collections policy to reflect operational and administrative changes, . D, Approval to decrease Petty Cash and Change Funds by $450 resulting from the courts transfer to the State of ~v1innesota, " I Public Health & Environment .E Approval of resolution, authorizing the submittal of a preliminary application to the Minnesota Pollution Control Agency for a Solid Waste Processing Facilities Capital Assistance Grant for the county's replacement household hazardous waste facility, F. Approval of resolution, authorize identification of $27.70 per ton as the "market price" for purposes of the Solid Waste Management Tax, effective January 1,2006 and authorize the Department of Public Health and Environment to submit this "market price" and supporting documentation to the Minnesota Pollution Control Agency. G. Approval of Public Health and Environment Director Lowell Johnson as the Washington County Community Health Board's representative to the State Community Health Services Advisory Committee and Deputy Director Sue Hedlund as Alternate representative, H, Approval of Cities Readiness Initiative project agreement with the Minnesota Department of Health and authorization for County Board Chair and County Administrator to enter into the agreement. I. Approval of the Public Health Emergency Preparedness and Response to Bioterrorism project agreement with the Minnesota Department of Health and authorization for County Board Chair and County Administrator to enter into the agreement. Sheriff AJ. Approval for the County Board Chair and County Administrator to execute the Washington County -and Chisago County Joint Powers Agreement for purchase of mobile data system. Transportation and Physical Development K. Approval of rental fee increase for private/non-profit rentals for 2007/2008. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . Klayton Eckles Co>J I~C_, L .rom: ent: To: Cc: Subject: kdwidin@comcast.net Monday, October 24,200510:01 PM Klayton Eckles; Tim Thomsen Nick Chaves; Scott Schell Buckthorn Project - McKusick Ravine Trail 10/22 ~-y'~ Public Works/Parks - On behalf of the committee which planned the buckthorn management project along the r~cKusick Ravine Trail last Saturday, we (forestry consultant, Friends of Stillwater Parks, Wash. Conservation District and Trinity Luth. Church EcoMinistry) would like to thank the city for their assistance in this project. Removing the largest buckthorn ahead of time made our work easier and chipping of the material left after Saturday's project will also be a big help in removing the buckthorn from the site. We had 20 people (adults and teens, mostly from EcoMinistry and some from nearby neighborhoods) who worked cutting, pulling, hauling and treating stumps of buckthorn for 3 hours on Saturday. We had food donated from Cub, Kowalski's, Len's, and River Market, tools and chemical from Wash. Conserv. Dist., plus Hope House on Everett St. let us use their porch and restrooms as a place for refreshments and rest breaks. As you'll see, there is a lot of buckthorn piled along the trail from Everett/Cherry St. to about 2/3 of way to Mulberry St.. A very successful ect. We look forward to working with the City in the future on more buckthorn projects (but not until next yearl). Thanks again. Kathy Widin .Forestry Consultant ~ity of Stillwater . 1 ]'vl essage Page 1 of 4 Diane Ward . From: Jennifer Severson [director@i1ovestillwater.com] Sent: Thursday, October 27, 2005 10:04 AM To: 'Office Manager' Subject: ChamberNews UPDATE: Thursday, Oct. 27, 2005 Attachments: Historic District Committee Meeting1 0-13,doc *************************************************** ChamberNews PROCEDURE Beginning Monday, October 24, the Greater Stillwater Chamber of Commerce will issue news and information to Chamber members and the media via e-mail twice weekly on Mondays and Thursdays. Information will be categorized under the headings: Events, Good News, Announcements, Classifieds and Volunteer Opportunities. Only new items will be listed in Thursday's "update" edition of ChamberNews. To submit announcements and information to the weekly newsletter, send a message to infQ@ilQyestillwater.colT] or call Jennifer at 651-439-4001. Information is due by Noon the business day before publication. Because this is a "work in progress," please don't hesitate to share your comments and suggestions. *************************************************** . ***EVENTS*** To view all upcoming Chamber and area events, go to www.iI9_v~sJiUwa~I ,cQm/eventresuJts-,-QbR. To add an event or meeting, please call 651-439-4001 or e-mail info@iI9y~stillwater.com Only new events listed on the calendar will be included in Thursday's ChamberNews edition. LOCAL FOLK BENEFIT CONCERT Saturday, Oct. 29, 2005 at 7 p.m. Marine-On-St. Croix Town Hall This year's concert features local musicians Gene LaFond and TC Higgins. TC is a musician from Marine-on-St. Croix, who is a contemporary singer-songwriter, has roots in the country- blues finger picking style. His songs have a 'bluesy' edge, ranging into jazz, country, folk and swing. TC writes music to tell stories.. .stories of then and now. Gene LaFond, a local musician from Willernie, is also a singer and songwriter. To Gene, "It's all about the songs! They run from blues to rock to country to irreverent folk. Tickets are $20 ($10 tax deductible) and can be purchased at www.artreachalliance.org or by calling the ArtReach office at 651.439.1465. Tickets will also be available at the door. CURTIS DALE - ARTREACH ALLIANCE FEATURED ARTIST FOR OCTOBER ArtReach Alliance member artist Curtis Dale's work will be on display in the ArtReach Alliance office located in the Washington County Historic Courthouse, 101 W Pine St., Stillwater. Call . 651.439.1465 for hours, CITY & COUNTY CREDIT UNION RIBBON CUTTING Thursday, Nov. 3, 8:30 a.m. 10/272005 . . . Message Page 2 of 4 Please plan to attend! CRAFT BOUTIQUE & BUSINESS EXPO Saturday, Nov. 5, 9 a.m. - 3 p,m. Wildwood Lodge/Machine Shed, Lake Elmo Enjoy a variety of items such as jewelry, candles, clothing, floral designs, holiday crafts, kitchen products, home decorations and accessories, beading, woodworking, gourmet good products, photography, art work, skin care products, financial planning information and more! This event is sponsored by the Stillwater Business & Professional Women (BOW). Proceeds benefit their annual scholarship fund. LAKE ELMO CONNECT LUNCHEON Thursday, Nov. 10, 11 :30 a.m. to 1 p.m. Lake Elmo Inn, Lake Elmo Featured speaker will be Terry Hildebrandt of the Salvation Army. Terry will speak of his personal experiences as a hurricane relief worker in the Gulf Coast this past month. Cost at the door is $12 for Chamber members, $18 for non-members. Please RSVP through the Chamber office at info@ilovestillwatE;r.c:_om or 651-439-4001. THE ANNUAL FESTIVAL OF THE ARTS Friday, Nov. 11, 5-8 pm Saturday, Nov. 12, 9 a.m. - 3 p.m. Bout well's Landing 5600 Norwich Parkway, Oak Park Heights Featuring original artwork for sale: photography, jewelry, glass, pottery, collage, paintings in oil, pastel, watercolor and acrylic. Original artwork from local high school students will be on display. The event if free and open to the public. Join us for music and artist reception Friday evening. Contact Art Reach Alliance for more information. 651-439-1465 or W,VV-'!-! .artreachall a i nce.Q[g AN ARTREACH GALA Thursday, November 17, 6 p.m. Stillwater's Historic Grand Ballroom, 301 S 2nd St, Stillwater Join us for a wonderful concert, and a unique silent auction! Featuring the Incredible St. Croix Jazz Orchestra with special guest Judi Donaghy. Tickets: $45, music only ticket $15. Contact the ArtReach Alliance at 651-439-1465 or www.artreachaJUcWJ~f:2.org. *Please note correction of date * DEMOGRAPHICS ARE OUR DESTINY: A COMMUNITY CONVERSATION FOR BUSINESS AND COMMUNITY LEADERS Thursday, Dec. 1 Appetizers and Social, 6 p.m.; Program, 7 p.m. $10 Pre-registration Required Can we afford to ignore demographic trends as we make choices today that will shape our future for the next quarter century? This fascinating presentation from Tom Gillaspy, Minnesota state demographer, will provide valuable insight into how demography is playing a role in predicting Minnesota's economic future, Learn firsthand what the experts are saying as they forecast the future. To make a reservation, call the event registration line at 651-351-8453. This event is presented in cooperation with the Greater Stillwater Chamber of Commerce, Stillwater Sunrise and Stillwater Rotary Clubs, Educate834 and The League of Women Voters. 10/27/2005 Message Page 3 of 4 NATIONAL PARK SERVICE OPEN HOUSE/CAMPING DISCUSSION Tuesday, Nov. 8, 6:30 - 8:30 p.m, Interpretive Center, William O'Brien State Park Marine on St Croix The National Park Service invites the public to an open house to share information about alternative ways of managing camping on NPS administered lands along the St. Croix National Scenic Riverway between St. Croix Falls/Taylors Falls and Stillwater. There will be a short presentation at 7 p.m. about the goals of the camping management plan and the alternatives under consideration to meet them, Ron Erickson, NPS . VICTORIAN CHRISTMAS AT THE HISTORIC COURTHOUSE Friday, Nov. 18, 6:30 - 9 p.m., $20 (Preview) Saturday, Nov. 19, 10 a.m. to 6 p.m., $3 Sunday, Nov. 20, 11 a.m. to 4 p.m., $3 Join us for our 13th Annual Victorian Christmas at the Historic Courthouse. Enjoy seasonal music, fine arts and crafts, a Tea Room and beautifully decorated building and grounds. Proceeds from the event go to the Historic Courthouse Restoration Fund. V ALEE DE CROIX & CROIX CHORDSMEN CHORUSES HOLIDAY SHOW "CHRISTMAS IN THE VALLEY" Saturday, Dec. 3, 2005 Trinity Lutheran Church, 115 North Fourth Street, Stillwater, 2 p.m. Guardian Angels Catholic Church, 8260 Hudson Boulevard, Oakdale, 7:30 p.m. Tickets: Advance: $8, At Door: $10, Children 12 and Under: Free, Special Advance Tickets . Price for Groups over 15: $6 Begin the holiday season with traditional and not so traditional four-part a cappella barbershop harmony. This is the ninth season that the Vallee de Croix and Croix Chordmen choruses have joined together to bring audiences their highly acclaimed Holiday Show. Each chorus will perform a variety of holiday music and then come together for a more traditional choral concert. Featured guest youth ensemble will be the St. Croix Falls High School Madrigal Singers from St. Croix Falls, Wisconsin. Advance ticket purchase is highly recommended, Visit 'l{Ww. valleedecroix.org or www.stcroixvallevchaDter.com . ***GOOD NEWS*** CHAMBER RECEIVES EXPLORE MINNESOTA PARTNERSHIP GRANT The Chamber received word yesterday that we've received an Explore Minnesota Partnership Grant for $1,344 to produce and air a Stillwater television segment which will air in the Illinois and Indiana areas, as well as the Dakotas, Iowa and Minnesota in 2006. WELCOME ANGELA TREMBLAY, NEW CHAMBER OFFICE MANAGER Angela Tremblay has been hired to permanently fill the Office Manager position in the Greater Stillwater Chamber of Commerce office. Angela has over 11 years experience working in offices in the Twin Cities metro area, She most recently worked with Mark VII Distributors in St. Paul. Angela lives in Hudson. Thanks to Matt Feran of MPS Staffing of Stillwater for managing our Office Manager search and finding a qualified help for us in the interim. Thanks also to Jeane Buhr, temporary Office Manager, for her excellent service to the Chamber during the . transition! *** ANNOUNCEMENTS*** HISTORIC DISTRICT MINUTES ATTACHED 10/27/2005 . . . Message Page 4 of 4 Minutes for the Thursday, Oct. 13, Historic District meeting are attached. If you have questions, please contact Jackie in the Chamber Office, 439-4001, or Scott Zahren, Alesci Furniture Gallery. PIONEER PRESS HOLIDAYS IN THE VALLEY TABLOID The Pioneer Press is publishing a "Holidays in the Valley" tab for our Wisconsin and Washington County readers on Wednesday, Nov. 16. We would like to publish holiday activity listings from all communities in the Valley. If you'd like us to include your events, please e-mail to enerbQnD~_@pioneerQress.com. We're also looking for good 4-color photos for our front cover and black and white photos for the inside of the tab, The deadline to submit materials is Friday, Nov. 4. Evy Nerbonne, Pioneer Press VISITOR GUIDE LETTER TO MEMBERS A letter will be mailed today introducing Mark Raney and CRE8 communications, inc. and providing timeline information for the Visitor Guide production. Please keep in mind the following important deadlines: Advertising RSVP Deadline/1 st Half Payment Due: Nov. 18; Copy Deadline: Dec. 16; 2nd Half Payment Due: Jan. 20; Delivery: March 31. You may contact Mark Raney at ffiC3Lt@e-cre8"com or 612-227-0908. CRE8 communications is located in the Brick Alley, 421 South Main Street, Stillwater. Jennifer Severson Executive Director d irector@ ilovestillwat~r. com Greater Stillwater Chamber of Commerce Bayport - Lake Elmo - Oak Park Heights - Stillwater W't/W. ilove$Jillwater. com 106 South Main Street - P.O. Box 516 Stillwater, Minnesota 55082 Phone: 651-439-4001 - Fax: 651-439-4035 ************************************************************* The mission of the Chamber is to serve, advocate and promote the interests of businesses while enriching the life of our community. ************************************************************* 10,'27 '::005 Historic District Committee Meeting Thursday, October 13 th The Dock Cafe 5:30 P.M Meeting called to order at 5:40 by Kate Vichich. . Roll Call Jackie Berti, Chamber of Commerce, 715-309-9014 Gayle Raettger, Gabrielle Antiques, 439-5930 Jenn Posterick, River Market, 439-0366 Kate Vichich, Tamerack Gallery, 439-9393 Norman Steere, Theater Associates, 430-9591 Loann Stokes, Stokes Jewlery, 439-0921 Kristin Klemetsued, Savories, 430-0702 Deb Asch, PJ Asch, 430-2286 Jenn Severson, Chamber of Commerce, 439-4001 Sherri Hopfe Franke, Dock Cafe, 430-3770 \Vhat's New and Good Tamarack- looking for a new part time person. Business has picked up Norm Steere- The Truth About Women and Horses, Nov. 4, 5, 6 Loanne Stokes- Moved in to new store. Kristin Klemetsued- Savories has a new staff, things are going well PJ Asch- Business is up and down Jenn Severson- Great getting to know all the individuals in Stillwater. Will be implementing new policies, Shan-i Hopfe Franke- New staff, getting them trained in. Weather is great for seating on the deck. Gayle Raettger- Survived the move. Liking the new location Jenn Posterick- Excited about organic thanksgiving turkeys! . Fall Art Fair Wrap Up Most artists said that business was down this year. Lower priced items sold better then big ticket art. Upset that the banner cold not go up. Fall Beautification There is some confusion on who takes the greens out of the pots. Still getting bids in for our fall planting. Street Dance Went from 4:30-7:30, Good turn out. Better plans for next year. Victorian Christmas The dates are Saturday, December, 3, 10, 17 And Sunday, December 4, 11, 18 . . Plans are moving along. We are in need of carolers if anyone is interested, contact the Chamber of Commerce Banners Over Main Brackets are too old to hang banners from. The Chamber of Commerce is looking into who needs to fix these. Currently, no banners can be hung. Blue :Moon Weare looking for a new theme this year. The event is going to be held at the Armory. The Chamber is going to supply our own alcohol and food. Street Scape Norm is looking into purchasing a bike rack sculpture for the streets on Stillwater. We would like more participation in the program, . . Community Volunteer Service and Senior Centers Connecting People ~ Enriching Lives . Dear Volunteer Manager: Community Volunteer Service Volunteer Center is pleased to announce that we have adopted a more user-friendly and dynamic online volunteer software through 1-800vo/unteer.ora. With this new software, we have transferred all of your previous volunteer opportunities and organizational information to our new system. You may already be receiving automated messages from Firstcall regarding the migration of your data. If at any point you have questions, please do not hesitate to reply. November 10 will be our date for the launch of the 1-800-Volunteer program. Here in the Volunteer Center, we have been working to learn the new system and prepare for the transition. It is exciting and, at the same time, a challenging, administrative initiative for us! With this new software, you are being issued a new user ID and password to manage your agency and job opportunities information. Your new user ID and password will be forwarded it to you. We encourage you to change this password to a more memorable one. Once this software is publiC to the community, you will be able to login directly from Community Volunteer . Center's website: www.volunteercvs.org. We understand that changes often create minor problems. We would like you to become familiar with our new online volunteer program and all of the benefits that can help you manage your opportunities and volunteers. We think you will find this new software very helpful as you learn about such benefits as tracking volunteer hours, surveying your volunteers, using the online calendar and alerting volunteers of new opportunities via email. Please do not hesitate to contact either of us in the Volunteer Center office with questions as this new system is integrated, mary@yo/unteercvs.ora or chervl(cj)volunteercvs. ora or call 651-439-7434. Sincerely, \)) '-}/{/1 ' (~ r J CL^,---d Mary ~rd, Program Dilctor CVS Volunteer Center G,--~,- \Q '-0Ck.\.. \.^__l~h.1.'_'L' Cheryl Schindler, Program Coordinator CVS Volunteer Center ~ llf~"~l .-2300 Orl";;;." W SOil'",\"" MN 55OS2 ~,~~ f(I, .:, ' 651-439-7434 . ~..'tlH.,,,,'. - . wwwvolunteercvs,org . .~.....~ ' " ~\\D g'~, o/iD"G "> ' ~' ~. -"'>'l \... '. .~ 1)t.n~ \... . . October 24, 2005 Greetings! Here is brief up-date from Community Volunteer Service Volunteer Center: Interchanaeable Roles: Volunteer = Donor + Donor = Volu.j~<:.\o MAVA Networking Connections GatheringlSt. Croix Valley Network of Volunteer Coordinators Thursday, November 10, 9:00 a.m. -11:00 a.m. Community Volunteer Service, 2300 Orleans Street, West, Stillwater, MN 55082 There are many studies that show people who are active in their community and who volunteer give ,. j "," money to charitable organizations than people who do not. Whero else would people rather give than to the organizations with which they feel most connected? Likewise, research ind~'os that donors, over time, can lose interest in an organization they once advocated for and contributed dollars toward. If the donor is in a largely impersonal relationship with the organization, i. ..::... ",st can wane and so might their desire to give money. Join us for this interesting conversation and share your ideas and experiences! Please RSVP to Mary Rivard at 651-439-7434 or marv(Q)volunteercvs,ora CVS Volunteer Center Services to Oroanizations Beginning last year in 2005, a $25 annual fee will be charged for the support and service of the CVS Volunteer Center. This is a ~ads up" that, again, in 2006, the Volunteer Center will be sending invoices out in January for the $25 fee. We believe this is a modest fee for what we provide for YOLT volunteer program. Thank you for your support. . ~VOLUNTEERora CVS is converting from its CtHTent online database of voIu. .~;.:..:., 'opportunities to 1-800- VOLUNTEERorg, a web resource to support your volunteer opportunities offered to us by the Points of Light Foundation There are two parts of the ,.,.v~oJTJ:1-800-VOLUNTEER Phone Syste1-800-VOLUNTEERorg(an Online Voltnleer Matching Application). Both of these systems connect potential volunteers with service opportunities in local communffies based on zip code preference, The first is an easy to use toJ/-free phone number and the second is an online volunteer recruiting, matching. tracking, and notification system CVS will offer trainings on the new application and will continue to keep you posted on the transition to 1-800-VOLUNTEERorg this fall We are excited about the technology and the visibility it will offer volunteer programs! November 10, 2005 is the kick-offfl Holiday ODDOrtunities Yes, it is true! Many of you are already gearing up for your holiday programs. Here, in the Volunteer Center, we anticipate, "....-iving caDs from interested Holiday volunteers as early as this month-October: We'd like to know of your special events and holiday programs and volunteer opportunities. Please submit your needs on the volunteer database progam_ E-mail, fax or call us to let us know of your seasonal volt.. .~l,or wish list! Thank you for your volu'J~\\;;c.r management and leadership with volunteers. We hope to see you on November 10 at our next Sf. Croix Valley Network of Volunteer Coordinators gathering! I ~ V .....A/f, ,,-A 'I", _ V v \ v-- ;\ q-, VC'-'Lj~ ~~a?j .. 'vy><RII O;''C'-A\.A" lY~~~-&Q, '\(1\__,-- '''-,c(lJ!,cu Cheryl Schindler Prog-am Coordinator ST. CROIX VALLEY \JE I WORK OF VOLUN I LER COOKDINA TORS . 2005-2006 Ca endar Tuesda9,)\ugust16,2oo; Discussion Topic: Working with 5pecial/opulations or Volunteers followed b!j a /otluck J;cnic ! 5':00-/2:)0 AM Communit.!J Volunteer 5erviceJ 5tillwater I hursda9' November 10, 2005 MA V A Networking Connections 5':00-/ /:00 AM Communit.!J Volunteer 5erviceJ 5tillwater I hursda9' Januar:y 1 2, 2006 Cetto Know Your Learning 5t.!Jle 6- Your Volunteer's Learning 5t.!Jle . 5':00-1 1 :00 AMJ Communit.!J Volunteer 5erviceJ 5tillwater $ 10 Fee for /nvento'!J T uesda9, Ma9 9, 2006 Cultural Complementaril!j TM: A Wa!j or Doing 13usiness 5':00-1/ :00 AM Communit.!J Volunteer 5erviceJ 5tillwater 1-800 Volunteer; a web based referral program forvolunteerprograms and Volunteer Centers to work more effective(g together will arrive this FaD. Watch for information on learning sessions. Additional,5t. Croix Valk.9 Volunteer Coordinators Network meetings ma.9 be added to the calendar throughout the !Jear. . . . e MAVA Networking Connections Gathering St. Croix Valley Network of Volunteer Coordinators Meeting Interchangeable Roles: Volunteer = Donor + Donor = Volunteer Thursday, November 10, 9:00 a.m. - 11:00 a.m. Community Volunteer Service, 2300 Orleans Street, West, Stillwater There are many studies that show people who are active in their community and who volunteer give more money to charitable organizations than people who do not. Where else would people rather give than to the organizations with which they feel most connected? Ukewise, research indicates that donors, over time, can lose interest in an organization they once advocated for and contributed dollars toward. If the donor is in a largely impersonal relationship with the organization, interest can wane and so might their desire to give money. How might our organizations interchange the roles of volunteer and donor? What has been your organizations experience in soliciting volunteers to contribute fiscally and in requesting donors to become involved and give their time? How does the function of volunteer services and development work together to benefit your organization? What are real approaches to use to help the volunteer and the donor to interchange their role? GU=b: " Mary Jo Richardson, Education Consultant will share what she has learned based on her experiences working with Board members as volunteers, donors and fundraisers. Kathy Marker, Product Manager for Day Camp, YMCA of Metropolitan Minneapolis will provide insight on the value of a relationship-oriented approach working with volunteers and key donors. Join us and share your ideas and experiences! Morning refreshments will be served. Please RSVP to Mary Rivard at 651-439-7434 or fTl9 rY_@YQIUJJtiO:ercv2.QrQ 2005 Fact Sheet on VOlunteeriS' MJnnesota Associatlon for Volunteer Administration Minnesota Adult Volunteer Statistics 2004* 19991: 1994+ Percentage of Minnesota population volunteerinq 67% 66% 64% Estimated number of volunteers 18 years of age or 2.4 million 2.3 million 2 million older in Minnesota Average weekly hours served per volunteer 3.62 3.8 hrs/wk 3,7 hrs/wk hrs/wk Estimated annual dollar value of adult volunteers in 7.9 billion $6.7 billion $4.8 Minnesota billion Per hour dollar value of volunteers (based on $17.55 $15.39 per $12.13 average non-agricultural wage, plus 12% benefits per hr hr per hr estimate): Where Minnesotan's Volunteer 2004* 19991: 1994+ Neighborhood or Informal: 65% 66% 59% Religious affiliated orqanization: 64% 65% 66% School educational activity: - -- 47% 56% 57% . Social Service (scouts, 4-H, Mentoring, Meals on 40% 41% 32% Wheels) : Volunteer Activities throuqh Work: 34% 36% 33% Health Related Orqanizations: 24% 25% 23% Community Action or political campaiqns: 22% 22% 14% Citizen Action or Community Participation (e,g. 20% 20% N/A block club): Parks and Recreation (e,q. coachinq): 17% 18% 15% Museum, Orchestra or other Arts: 14% 12% 10% USA Teens & Volunteering (students in grades 6 - 12)~ What kind of volunteering do you do? Which of the following examples of volunteer appeals to you the most? Visitinq with sick kids in the hospital Feedino the homeless Tutorinq Helpino to build affordable houses Soliciting pledges and walking, running or bikinq to raise money for a charity I Cleaninq UP a park I Visiting one-on-one at a nursing home I Stuffing envelopes for charity Volunteer through school Volunteer throuqh church/temple/mosque Volunteer through community qroups Volunteer throuoh Scouts Other 64% 50% 47% 14% 31% I don't volunteer 4% 122% 17% 16% 12% 12% 10% 8% 13. Sources: The *2004 Minnesota State Survey conducted by the Minnesota Center for Survey Research at the University of Minnesota and funding provided by MA VA; Independent Sector; ~Minnesota Office of Citizenship and Volunteer Services: ~USA Weekend & YouthNoisecom . . e Summary of Proceedings \Vashington County Board of Commissioners October 11, 2005 Present were Commissioners Dem1is C. Hegberg, District I; Bill Pulkrabek, Distlict 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Peterson presided. Communitv Corrections Approval of the following actions: Resolution No. 2005-159, sale of donated wood, processed into firewood by the Sentence to Service program at fair market rates; Accept $3,000 donation from the Target Corporation toward the Washington County School- Based Chemical Health Initiative. Community Services Approval to submit biennial service agreements for the Minnesota Family Investment Program and the Children and Community Services Act, effective date January 1,2006 to December 31,2007. County Attornev Approval of the following actions: Closed session held to receive an update on the Law Enforcement Center lawsuit concerning construction defects; Authorization to settle the lawsuit concerning Law Enforcement Center construction defects, General Administration Approval of the following actions: 2006 budget presentation of the county's watershed management organizations; 2006 budget presentation from the Washington Conservation District; Board correspondence was received and placed on file; Workshop held to discuss the 2005/2006 work plan, Human Resources Approval to amend and reinstate the Flexible Benefits Plan effective January 1, 2006, Librarv Approval ofthe following actions: Accept donation from Target (Woodbury) of $2,000 for reading kits for new parents and newborns; and accept a donation from Wal-Mart (Woodbury) of $1,000 for collection development; Library holiday schedule for 2006, Public Health and Environment Approval of the following actions: Agreement for administration of the Minnesota Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) Program; 2006 fee schedules for the hazardous waste generators, solid waste facilities, individual sewage treatment systems (ISTS), Food/Beverage/Lodging Program, public pools, manufactured home parkslrecreational camping area/youth camps, and private well water testing; Update on Washington County water consortium activities; Resolution No. 2005-166, certification of unpaid county environmental charges; Resolution No. 2005-167, adoption of Minnesota sustainable building guidelines, . Sheriffs Office Approval to accept a donation of $2,000 from Kris Lundquist in memory of her father Bill Lundquist. The money will be used to purchase unifornls and equipment for the Sheriffs mounted patrol unit. Transportation and Phvsical Development Approval of the following actions: Resolution No, 2005-160, purchase ofMelbostad property for Big Marine Park Reserve; Resolution No, 2005-161, cooperative construction agreement with the City of Woodbury for traffic signal construction project on CSAH 19; . Traffic signal maintenance agreement with the City ofW oodbury for the signal located at CSAH 19 and Lake Road; Resolution No, 2005-162, St. Croix Valley Regional Trail final payment; Resolution No. 2005-163, request funding from the Minnesota Department of Transportation through the Municipal Agreement Program for the CSAH 19 and 1-94 North ramps; Resolution No. 2005-164, final payment for Historic Courthouse window replacement project; Resolution No. 2005-165, Commissioners Award to members ofthe County Highway 18 design review committee for their commitment towards improving transportation in the county. A complete text ofthe Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota, . . Summary of Proceedings Washington County Board of Commissioners October 4, 2005 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none, Board Chair Peterson presided. Assessment. Taxpaver Services and Elections Approval of the following actions: Resolution No. 2005-155, conveyance of tax-forfeited lands for an authorized public use to vmious units of government; Truth-in- Taxation public hearing set for 7:00 p,m. on Thursday, December 1, 2005 and set a continuation hearing for 7:00 p.m, Tuesday, December 20,2005 if necessary; Workshop held to discuss election equipment options, Commissioner Reports - Comments - Ouestions . The Commissioners reported on the following items: Commissioner Kriesel recognized Rick and Connie Hill who organized a fundraiser in Stillwater for victims of Hurricane Katrina raising $11,000 for the Salvation Army; He also acknowledged the Stillwater businesses who participated in the event; Commissioner Pulkrabek reported that the City of Oakdale has reiterated their interest in going with county services in the administration of elections; Commissioner Stafford reported on the Comcast volunteer event held at Lake Elmo Regional Park on October 1; He also requested a correction to a statement he made during the September 27 Board meeting relating to new members to the Energy Task Force. He stated they were Stearns and Ramsey counties, it should be Sherburne and Ramsey counties; Commissioner Hegberg mentioned that this week is National4H week and a number of events will be held around the county promoting 4H; Commissioner Peterson reported on the League of Local Governments meeting held last week, it was well attended; She thanked former Governor Al Quie for being the speaker, John Kaul for arranging for the governor to speak and county employees who assisted with the meeting; Commissioner Peterson congratulated Deb Paige, Director of Emergency Services, on her recent award from the Association of Minnesota Emergency Managers' for Metro Regional Director of the Year. Financial Services Approval to revise Financial and Budget Policy #2501, Payment of County Obligations to include wording on verification of vendors for disbarment and/or suspension. General Administration . Approval of the following actions: September 27,2005 Board meeting minutes; Designate 2005 Association of Minnesota Counties delegate list: Commissioners, County Administrator; Deputy Administrator, and Transportation and Physical Development Director; 2006 budget hcarings hcld with Housing and Rcdevelopment. Human Resources Approval of the following actions: Employee recognition reception hosted by County Board for employees with 20, 25, 30 and 35 years of service; Ratify the 2005-2007 bargaining agreement with the Teamsters Local 320 Commander/Jail Administrator Unit; Closed session held to discuss negotiation strategy for 2006, . Transportation and Phvsical Development Approval of the following actions: Partial release of easement for highway Easement No. 228191 in Book 256 of Deeds, Page, 141; Resolution No. 2005-156, authorizing parking restrictions on CSAH 8 after reconstruction; Metropolitan Council Grant Agreement No. SG-2005-085 in the amount of $154,124 for recreation and open space acquisition within the Big Marine Park Reserve; Resolution No. 2005-157, cooperative agreement with the City of Cottage Grove for box culvert installation and roadway reconstmction on County Road 74 (65th Street South); Grant from the Minnesota Department of Commerce in the amount of $9,200 for Historic Courthouse window reconstmction project; Resolution No. 2005-158, purchase Hurley-Schmitz property for the Government Center parking lot expansion; Contract with Wold Architects and Engineers for professional services for the 2025+ campus improvements to the Government Center and courts. . A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . 10/25/2005 . WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions NOVEMBER 1 Aqenda - Property Information on the Countv Web Site (Alternate Date of November 8) The County Board will review its decision to include photos and other detailed information about properties located in Washington County on the web site. Workshop - Draft CIP for Release for Community Review and Comment The County Board will review the 2006-2010 draft Capital Improvement Plan before it is released for comment. Workshop - Recorder's Deoartment Automated Torrens System . The County Board will discuss the impacts of the automated Torrens system in Washington County since its implementation in June of 2005. Workshoo - HRA Reauest for Conveyance of Tax Forfeited Propertv in Oakdale The County Board will discuss the tax-forfeited property located at 827 Greenway Avenue in Oakdale and a request from the HRA, working with Two Rivers Community Land Trust, that the property be conveyed to them for a public use. NOVEMBER 8 Aqenda - Naminq of the Lake Elmo Branch Librarv The County Board will consider naming the Lake Elmo Branch Library the "Rosalie E. Wahl Branch of the Washington County Library". Workshop - Proposed 2006 Property Taxes . The County Board will receive information related to the 2006 proposed property taxes. Workshop - Bilotta Reauest The Board will discuss Bob Bilotta's response to county conditions and expectations for. accepting fee title of The Gardens. NOVEMBER 15 Public Hearina - Rumpca Excavatina. Inc. - Minina-Conditional Use Permit Workshop - Service Center Desian Development (45 Minutes) The County Board will meet with the project architect and county staff to review the final design for the new North and South Service Centers and Library in Forest Lake. Workshop - Lake Elmo park Reserve Master Plan Amendment Staff has met with the consultant and reviewed public input regarding the Lake Elmo Park Reserve Master Plan Amendment. The County Board will meet to hear a presentation by staff and ask questions or make comments on the plan. . NOVEMBER 22 Workshop - Administration and Trust for Public Land The County Board will meet with Administration and the Trust for Public Land for an update from the citizen committee exploring the possibility of having a 2006 ballot referendum for open space funding. Workshop - Mannina Avenue Safetv and Mobilitv Proiect Workshop - 2005 Leaislative Aaenda NOVEMBE~DECEMBER Tax Forfeited Auction . The Department of Assessment, Taxpayer Services, and Elections will conduct a public auction to sell tax-forfeited properties that are certified for sale. . . . Discussion of Acauisition Cost of Prooertv in Grev Cloud Island Reaional Park The County Board will meet to discuss an offer for the acquisition of the Katarick property in the mapped area of the Grey Cloud Island Regional Park. Aaenda - City Aareements for North and South Service Centers Workshoo - Review of County's Emeraencv Ooerations Plan The county commissioners will meet with staff of the Department of Public Health and Environment to review the county's recently updated Emergency Operations Plan. DECEMBER 1 Truth-in-Taxation Meetina 7:00 o.m, (date set bv statute) - hearina can be continued to December 20th DECEMBER 5 - 7 Annual Association of Minnesota Counties Conference The Association of Minnesota Counties will hold their annual conference at the River Centre in St. Paul. DECEMBER 13 Adopt the 2006 Budaet The County Board will adopt the 2006 county budget and set the property tax levy. Workshop with the Real Estate Acauisition Committee Discuss the proposed acquisition for the Point Douglas Trail in Denmark Township. The subject property is owned by C & D Enterprises and James P. O'Connell. The Real Estate Acquisition Committee would like to discuss with the Board concerns it has in regard to this potential property acquisition. JANUARY - 2006 Aqenda - Advertisinq for Bids for the North and South Service Centers FEBRUARY 28 Aqenda - Award Contracts for the North and South Service Centers MAY 9 or 16 Workshop - Performance Measurement The County Board will receive the 2005 Annual Performance Report with an update on countywide Performance Measurement and Improvement efforts. BID OPENINGS November 10 Historic Courthouse Fire Alarm System - 2:00 p.m., Room 20 Transportation and Physical Development November 17 800 MHz Wireless Data Network Covering Washington and Chisago Counties - 10:00 a.m., Room 115 M :\US E RS\ADM\PRRADDA \ W P\AG EN DA \W orkshops\Preview .doc . . . . . . Summary of Proceedings \Vashington County Board of Commissioners October 18, 2005 Present were Commissioners Dennis C. Hegberg, District I; Bill Pulkrabek, District 2; Gary Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none, Board Chair Peterson presided. Assessment. Taxpaver Services and Elections Approval of the following actions: Resolution No. 2005-168, right-of-entry of the National Park Service to five tax forfeited parcels located along the St. Croix River in the area of New Scandia and May Townships; Contract with School District 833, South Washington County Public Schools to provide election administration services; Contract with the City of Woodbury to provide election administration services; Resolution No, 2005-172, subdivision of a tax-forfeited parcel jn Dellwood. Communitv Services 2005 Child Care Provider awards: Karen Hakari, Woodbury and Gayle Rutten, Stillwater, Family Child Care Providers of the Year; Molly Ramsey, St. Croix Academy, Center Caregiver ofthe Year; and Jean Jannetto, Newport Elementary, School Age Caregiver ofthe Year. General Administration Approval of the following actions: Brian Berube, Baytown Township, stated he and his wife appreciate Molly Ramsey, St. Croix Academy, Center Caregiver of the Year, for teaching his daughter for the past three years and cannot think of anyone better suited to be honored today; October 4, 2005 Board meeting minutes; Pat Anderson, Minnesota State Auditor, reviewed two bills passed in the last legislative session to help address unfunded mandates and waivers from rules and procedural laws; October 25,2005 Board meeting canceled; Board correspondence received and placed on file. Human Resources Approval to ratify the 2005-2006 bargaining agreement with the Probation Officers and Supervisor's Association. Public Health and Environment Approval of the following actions: Resolution No. 2005-173, designation ofthe National Incident Management System as the basis for all Incident Management in Washington County; Deb Paige, Emergency Services Director, recently named the 2005 Region Director of the Year by the Association of Minnesota Emergency Managers, Recorder Approval of the plat for The Sanctuary located in New Scandia Township. Sheriffs Office Approval to accept donations from 3M and Thrivent Financial in recognition of employees, retirees, and members of the volunteer service. Transportation and Phvsical Develooment Approval of the following actions: Resolution No. 2005-169, authorizing parking restrictions on CSAH 21; Resolution No, 2005-170, bid award for signal system installation at the intersections of CSAH 12/CSAH 15 and CSAH 19/Lake Road to Collins Electric; Resolution No. 2005-171, lease of agricultural land within county parks for 2006; Set public hearing for an appeal of a mining Conditional Use Permit granted by the County Planning Advisory Commissioner to Rumpca Excavating, Inc. for November 15,2005; Contract with SRF Consulting Group, Inc. for consulting engineering services for the south parking lot expansion final design and the Government Center Storm Water Management Plan. A complete text of the Official Proceedings of the Washington County Board ofCommissioncrs is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . . . . . . STILL'VATER TO'VNSHIP October 27,2005 Stillwater Town Hall Chair: Doriott A2.enda: Adopt Minutes: Approve Minutes: Regular Town Board Meeting October 13, 2005 Treasurer: 1. Report 2. Claims And Checks 3. Escrow Update Attornev: 1. Channel 9 Letter 2. Speed Limit Quail Avenue North Planner: 1. Weber Situation 2. Subdivision Procedures,Notification,etc, 3. Workshop Open Space Subdivisions, PUDs En2.ineer: 1. Otchipwe Trails 2. Quail Ave. Speed Study Update 3. Arcola Trail Paving People Portion: 1 Mike Raleigh Re: Roadwork And Trail Care 2. Lee Gohlike re: Improvements Outing Lodge 3, Drainage Issue-1 0745 Stonebridge Trail North (Sather) Clerk: 1. Newsletter Mailing 2. Committees: 1. Park Committee 2. Planning Commission Old Business: 1. Boomsite Meeting Update-Johnson 2, Watershed Update-Johnson New Business: 1. Gopher Situation 2. Vandalism Town Hall Adiourn: 10/25/2005 Pat Bantli . October 13, 2005 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Doriott, Supervisors Sheila-Marie Untiedt, Jim Hiniker, Linda Countryman and David Johnson. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul Pearson, Planner Dick Thompson and Police Chief Steve Nelson. 1. AGENDA - M/S/P Untiedt/Hiniker moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Untiedt/Countryman moved to approve the 9/22/05 Stillwater town board meeting minutes with the following corrections: Item 6.a. Engineer - end the 4th item at the word culvert. Item b. rewrite that the paving estimate will be forthcoming for the section of Arcola Trail from 50 feet north of the entrance to the Bluffs on St. Croix Subdivision to a northerly limit on Arcola Trail defined as the extension of the northerly boundary of the Bluffs on St. Croix Subdivision. (5 ayes) . 3. TREASURER- a. Report was given. b. Claims and checks #17425 through #17458 were approved for payment. c. Jack Kramer has asked that payments be returned for two old building permits ($97.00 and $134.00) that were never activated. The previous building inspector evidently did not spend any time on the permits. Refund checks #17457 and #17458 were approved for disbursement. 4. ATrORNEY- a. The attorney will research a recent letter from Channel 9 about evacuation plans. b. The attorney will research a speed limit for Quail Avenue North in Hunter's Ridge. c. Deeds were signed for the Hanzlik boundary adjustment. 5. PLANNER- a. John Guitierrez and Joel Kaul, representatives of the St. Croix Preparatory Academy were present to let the supervisors know that they are looking for land in the township on which to build a school. They are told that they will need to go through the C.U.P. process. . b. Johnson c.U.P. request for 5 horses on their property will be on the next planning commission agenda. November 3. ~ Stillwater Town Board Meeting - 10/13/05 . .6. Page Two e. The issue of a moratorium to rethink the open space ordinance will be on the next planning commission agenda. November 3. d. The Metro Council's Systems statement will be discussed by the town board and planning commission at the planning commission meeting on November 3 in time for the November 11 deadline. e. Otchiowe Prairie Subdivision. - Major issues are dealt with. Minor issues will be outlined in the development agreement. A legal description and a deed will be needed for the trail. M/S/P Johnson/Countryman Final plat approval for Otchipwe Prairie Subdivision is subject to the planner's recommendation that everything is complete. (5 ayes) f. Victorv Pass Subdivision - The board members would approve having the county hold the conservation easement. The township would be a party to it. Charge by the county would be $5,000.00. A buffer of trees already planned and additional trees as discussed are approved. g. Kaofer's Certificate Of Comoliance - 10513 Stonebridge Trail - M/S/P Johnson/Hiniker moved approval for the Kapfer's request to have a building between the house and road contingent on the planner double checking the right-oF-way and the screening policy being adhered to. (5 ayes) ENGINEER - a. Mike Raleigh will be invited to the next town board meeting to discuss trail care including weed eradification in Curtiss Hills Subdivision and road paving in Otchipwe Trails. Linda Countryman will look for nonpoisonous weed killer. S p.m. 10/27. b. Drainage Issue at 10745 Stonebridge Trail to be investigated. The engineer feels a culvert is necessary. Raleighs are ready to do it. The engineer will talk to the owners again. The matter will be on the next agenda. If no one comes to the meeting, Raleighs will go ahead with the project. 10/27. e. M/S/P Johnson/Hiniker moved to adopt the engineer's recommendation for the proposed Infiltration Basin specification. (5 ayes) 7. CHIEF OF POLICE - a. Wagner's have two horses now and one of those is leaving soon. b. A recent vacant house complaint is being resolved. The owner has come out to fix it up and remove extraneous material. The dumpster is to be removed soon. e. Regarding burning permits there is a week window in which to burn three times. d. Dr. Weber has more animals then allowed by zoning on his property. This situation is being investigated. .s. BUCKTHORN ERADIFICATION ME_ETU'.JG - A large group was present. Free burning permits for Buckthorn tree waste may be available. Another meeting for late next summer will be considered. r Stillwater Town Board Meeting - 10/13/05 Page Thre. 9. TREE ISSUES - SUBDIVISIONS - The idea of Jyneen Thatcher working with developers on behalf of the township was brought up. She would oversee trees used and their placement. The developers would pay her directly. 10. TOWNSHIP NEWSLETTER UPDATE - Linda Countryman spoke about looking for a person to write and design a newsletter. It would be around 4 pages in length, come out around 3 times a year and reimbursement would be about $25.00 an hour for the person writing and preparing it. A search will be made for someone to do it. 11. ARCOLA TRAIL MEETING - A meeting will be organized to bring together residents of Arcola Trail in the area where the road will be paved due to the development of the Bluffs on St. Croix Subdivision. The clerk will start working on the meeting. Date to be set soon. 12. ADJOURNMENT - Meeting adjourned at 11: 25 p.m. Clerk Chairperson . Approved .