HomeMy WebLinkAbout2002-08-06 CC Packet
~EGULAR MEETING
RECESSED MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-16
Council Chambers, 216 North Fourth Street
August 6, 2002
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
STAFF REPORTS
1.Police Chief
2.Fire Chief
3. City Clerk
4. Director of Admin.
5.
6.
City Attorney
City Administrator
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Report on costs for Public Works Facility - Arrange for Tour of Buildin
Adjourn to Executive Session to discuss City Administrator Perf
7:00 P.M. AGE
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of July 2, July 16,
special meeting minutes.
ItETITIONS, INDIVIDUALS, DELEGATIONS
1. Use of Pioneer Park for Septembe
regular meeting minutes and July 23, 2002
NDATIONS
Sweet Adalines
OPEN FORUM
The Open Forum is a portion of the
the meeting agenda. The Counc.
to staff regarding investigation
~gting to address Council on subjects which are not a part of
';~Ion or reply at the time of the statement or may give direction
expressed.
CONSENT AGENDA*
1. Resolution 2002-16 ment of bills
2. Resolution 2002-170, f Agreement with the Metropolitan Airports Commission (MAC) for
Use of Law Enfo~~n rsonnel
3. Resolution 20 -1'r"1!ia val of contract with Century College for Law Enforcement Training
4. Resolution 2, approval Safe & Sober Grant application
5. Resolutio pproval of judges for 2002 Primary and General Elections
6. Resolutio esolution moving senior deferred assessments (L1220) to a levied assessment
for pro rriett (Parcel #33.030.20.21.0065)
7. Appr apital Budget Reallocation - Recreation Center
8. Utility tljustments - Sewer
9. ApprovaIJi~i~,stallation of banner-Wild Rice Festival
10. Approval of installation of banner - St. Croix Valley United Way
11. Approval of temporary liquor license - St. Mary's Catholic Church - Wild Rice Festival - September 8,
2002
_ 12. Resolution 2002-175, approval of Change Order request for painting the Public Works Facility Garage
,., Ceiling (Project 9619)
13. Request to release capital budget items - Library
14. Resolution 2002-176, authorizing purchase of equipment (Super Hoe)
15. Resolution 2002-177, approval of Change Orderfor Telemetry/Alarm System for the Public Works
Facility (Project 9619)
16. Resolution 2002-178, approving cost sharing agreement with Our Savior's Lutheran Church for the Lily
Lake Phase 2 Improvements (Project 2002-10)
PUBLIC HEARINGS
.
UNFINISHED BUSINESS
1. Fire Protection Contracts
2. Territorial Prison Upd3te (scheduled for August 20 meeting)
3. Possible awarding of contract for 2002 Sidewalk Rehabilitation Project (Project
4. Possible approval of plans and specifications and awarding contract for Industria
Crest Blvd. (Project 200-13A); Industrial Park Lighting Orleans Street (Project 20
12 and Rutherford Street Light and Curve Crest Extension Street lights (
5. Possible approval of the Stream Protection and Improvement Program
(Resolution)
-11) (Resolution)
ling Curve
), County Road
of Minnesota
NEW BUSINESS
1. Request to close Water Street (St. Croix Music Cafe) and authori
consumption during tournament.
2. Setting of Special Meetings for Workshop and Budget Discu
3. Possible appointments to Human Rights Commission (Res
4. Approval of tobacco license for North Hill Liquor (Resolu .
5. Building permit update for City Expansion area
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEND
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
.
ADJOURNMENT
* All items listed under the consent a
enacted by one motion. There will
citizen so requests, in which eve
separately.
Idered to be routine by the City Council and will be
e discussion on these items unless a Council Member or
ill be removed from the consent agenda and considered
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brClAf2.-
ttEGULAR MEETING
RECESSED MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-16
Council Chambers, 216 North Fourth Street
August 6, 2002
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Report on costs for Public Works Facility - Arrange for Tour of Building
STAFF REPORTS
1.Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin.
5. Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. City Administrator
CALL TO ORDER
ROLL CALL
ation
Adjourn to Executive Session to discuss City Administrator Pertor
APPROVAL OF MINUTES - Approval of July 2, J
special meeting minutes.
tJETITIONS, INDIVIDUALS, DELEGATIONS
OPEN FORUM
The Open Forum is a portion of the C
the meeting agenda. The Council ma
to staff regarding investigation of the
gular meeting minutes and July 23, 2002
ng to address Council on subjects which are not a part of
n or reply at the time of the statement or may give direction
xpressed.
CONSENT AGENDA*
1. Resolution 2002-169, directin
2. Resolution 2002-170, approva Agreement with the Metropolitan Airports Commission (MAC) for
Use of Law Enforcement Personnel
3. Resolution 2002-171, approval of contract with Century College for Law Enforcement Training
4. Resolution 2002-172, approval Safe & Sober Grant application
5. Resolution 2002-173, approval of judges for 2002 Primary and General Elections
6. Resolution 2002-174, resolution moving senior deferred assessments (L1220) to a levied assessment
for property at 904 Harriett (Parcel #33.030.20.21.0065)
7. Approval of 2002 Capital Budget Reallocation - Recreation Center
8. Utility Bill Adjustments - Sewer
9. Approval of installation of banner - Wild Rice Festival
10. Approval of installation of banner - St. Croix Valley United Way
11. Approval of temporary liquor license - St. Mary's Catholic Church - Wild Rice Festival - September 8,
2002
12. Resolution 2002-175, approval of Change Order request for painting the Public Works Facility Garage
4IIJ Ceiling (Project 9619)
13. Request to release capital budget items - Library
14. Resolution 2002-176, authorizing purchase of equipment (Super Hoe)
15. Resolution 2002-177, approval of Change Order for Telemetry/Alarm System for the Public Works
Facility (Project 9619)
16. Resolution 2002-178, approving cost sharing agreement with Our Savior's Lutheran Church for the Lily
Lake Phase 2 Improvements (Project 2002-10)
PUBLIC HEARINGS
UNFINISHED BUSINESS
1. Fire Protection Contracts
2. Territorial Prison Update
3. Possible awarding of contract for 2002 Sidewalk Rehabilitation Project (Project 2002-11) (Resolution)
4. Possible approval of plans and specifications and awarding contract for Industrial Park Lighting Curve
Crest Blvd. (Project 200-13A); Industrial Park Lighting Orleans Street (Project 2000-13B), County Road
12 and Rutherford Street Light and Curve Crest Extension Street Lights (Resolution)
5. Possible approval of the Stream Protection and Improvement Program Loan with State of Minnesota
(Resolution)
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NEW BUSINESS
1. Request to close Water Street (St. Croix Music Cafe) and authorization to use outside deck for
consumption during tournament.
2. Setting of Special Meetings for Workshop and Budget Discussion
3. Possible appointments to Human Rights Commission {Res
4. Approval of tobacco license for North Hill Liquor {Resolutio
5. Building permit update for City Expansion area
*
All items listed under the consent ag
enacted by one motion. There will b
citizen so requests, in which event, t
separately.
.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEN
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
nSldered to be routine by the City Council and will be
te discussion on these items unless a Council Member or
III be removed from the consent agenda and considered
.
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~
. MeI110randutn
To:
Mayor and City Council
Klayton Eckles, Director of Public Works
LI ./
From:
Date: August 2, 2002
Subject: Cost Summary of the Public Works Facility
DISCUSSION
,
Council requested staff to bring a report on the current status of the Public Works Facility finat1.ces.
Attached Council will find a number of items pertinent starting with a contract change summarY
provided by Dew Corporation. The change summary shows the original contract amount along with
all the change orders with the resulting contract amount with approved changes. As of this date~ the
contract with Dew Corporation has approved changes of$152,234 above the original contract
amount. This includes the $243,000 for the salt and sand storage facility bringing the total contract
amount to $4.7 million.
.
Also attached is a pending and projected cost items worksheet from Dew Corporation. This
document shows a projected total of$28,000 in additional project costs that are known at this time.
Dew Corporation also provided a letter that discusses costs that are not shown on the two worksheets
that the City should anticipate. Item 1 lists telemetry package for $145,000. This item is not part of
the original Public Works Facility project and it is not proposed to be charged against the project.
Instead, it should be charged against the sanitary sewer capital outlay budget. We budgeted
$250,000 for new radio alarm system for our lift stations. The item has been added to the Dew
Corporation contract because some of the controls can be installed in the new facility as part of the
construction process. Therefore, this item has no relevance to the overall project cost. Items 2-8
listed in the Dew Corporation memo should result in less than $50,000 of additional costs. It should
be noted that a number ofthese items including the seeding of open space and turf establishment on
the ballfield are significant items that we did anticipate as additional expenses. Currently we do not
intend to use Dew Corporation to complete these items but rather hire subcontractors.
The end of Robert Dew's memo suggests a contingency of2-2'li% for aU of the remaining work. To
be prudent, I've assumed $35,000 for potential exposure through the rest of the project.
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The next document attached is the cost summary completed on October 11, 2001. This cost
summary was provided to the City Council. At the time, we were considering awarding the project.
Based on that analysis, staff suggested an estimated total project cost of$5.3 million. Staff also
made note of some probable add-ons for a fuel dispensing system and a crane system totaling
$120,000. Since these items have been added to the project, the total project cost at that time was
anticipated to be $5.43 million.
The next attachment summarizes all of the above information and enumerates expected costs for
systems yet to be installed such as the pressure washer, gravel trails, sprinkler system, a hoist, the
.,
August 2, 2002
phone and computer system, furnishings and all ofthe costs for establishing turf on site. These .
calculations show the total estimated contraction cost of$4.8 million plus $213,000 for additional
systems and furnishings. Finally, costs incurred prior to award of the contract in preparation of the
site and ongoing consulting and inspection expenses total $656,500. Totaling these numbers and
including a healthy add-on for unknown changes and contingencies brings the total to $5.67 million.
This does not include the telemetry and alarm system, which should be considered a separate project. ,
The following is a summary ofthe total project costs:
Anticipated final project costs
$5.67 million
Proj ect estimate 2001
$5.43 million
Amount of bonding for project
$5.42 million
Difference between estimate on
Oct. 2001 and anticipated actual
$240,000
At first glance the $240,000 that we are over the October 2001 estimate appears to be substantial.
Comparing this to other projects, it is less than 5% which would be the normal contingency after a
bid award. More importantly, the October 2001 estimate did not include a number of items and
enhancements including $33,000 for bonding, $10,000 for painting the interior ceiling, $'6,000 for a
sprinkler system, $20,000 for a hoist and some other minor enhancements that we have added to the
project. Most of the remaining overage is to do unfavorable code interpretation, discrepancies on the.
plan and design oversights on the part ofthe structural and mechanical engineers or architect. It
appears these remaining items total only about 2~-3% ofthe total project amount, a very favorable
number.
Council may be concerned about where additional funds might be located to cover the discrepancy
between the bonded amount and the anticipated total project cost amount. One funding source
available is the interest that is captured in the interim between when the bond is sold and when the
disbursements are made to Dew Corporation. Any remaining expenses can easily be covered with
the capital projects fund. This fund was setup specifically for the Public Works Facility and other
large capital projects. This fund has ample money to cover any amount over the amount bonded.
In closing, an analysis of the expenses to date and those anticipated through the conclusion of the
project show that we are within a few percent ofthe mark we set in October, and yet we have added
a number of enhancements to the project. In reviewing the project itself, its clear that this first class
facility will be a tremendous benefit to the community. It's unfortunate that our expectations were
set based on the early estimates. These earlier estimates were obviously an error, but it's abundantly
clear in reviewing the project site and all the improvements that we are getting the full value of our
investment.
ACTION REQUIRED
No action required at this time.
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Stillwater Public Works Facility
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Item #I
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
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Contract Change Summary
As ot: 7/3012002
PR/ASII
RFI # Descri tion
PR 1 , Precast Ip block, walll?~l)el change
PR 2 yarious changes from pian _~~!ew
RFI 3 Soil Conditions at MH 1
~p~duct for perri'it Costs
PR 3 ,PfOVi~~_2 ~IOP elev~t!>! l!1 !ieu of 3 s~p
ASI7 _Changestoma~onrywa'ls ,.
COR 9 Add Simplex Lock
PR 5 ~ C~n~~1o wjnd~12!~_n~ door 27
PR 6 Provide Melal Wall Panel tor SaltlSand
. . - -- - ~ - - -- - - ----- - --
PR 7 Alternative roofing system at low slope areas
--Fuel -ISland --' -. -. -.
PR 10 . - Revisions to floodInrsh malerials
~ .C!~l!Tt J!! ~brica~[is~ips !adder __
_ ~iti.p."~ tir~ ~x!!~..9.L!i~~r ~nd cabinet..____" ,
?ro~i~~ ,~dit~ona~o~d & ins~la~ioE .___
provJde ~~_~_~aI!d S~~ Facility ______
Cost Date Cost
Submitted Submitted A oved Status
$ (193,149) 11107/01 $ (193,149) CO #1
$ ~2,~78 01122/02 $ 42,878 CO #3
$ _ ~,~Z~ . 01104/02 $ _ 2,978 ,CO#2
$ (28,598) 01122/02 $ (28,598) CO #~
$ -- n(3;Q.~_51~__ 01122/02_ $ (3L095)GO~~
$ 673 01125/02 $ 673 CO fI4
$ 281 04102102 $ 250 CO #5
$ 806 03111/02 $ 806 CO #5
$ 4!2~4 ____ _04/02/02 $ ~L2~ _ CO #5
:; 19,321 05/06102. $ 18,160 . CO fJ7
S - -- 64)31 06/07/02 $ 64,731 . ~~ _t!!i ._
s (7,726). ~/17/02-$ (7,726)_~Q~7
:; (1,663) 06/17/02 $ (1,6B3) CO #7
$ 90 06/17/02 $ -- -90 -CO#7
---- -1--- 8,635-- -06119102--$ "'-8,635 'CO#7
~~-=-S--~-243~009 _u_.__07/12/0~~ f ~j4~:OQO _A~~ili~9 ~9j8 _ _ ___
Reason
1
4
3
1
4
1
1
1
1
5
1
1
2
4
1
1
TotaJs
-- ----~--,~' ~~ ., - .-Qi)gI~~!f~)ract ~i!!Q1int $_~4,~8~,~08, - - - -_._-_=_~ "___
,____.___ ___!\...EP~v~d_~~~ qr~e~_ $. ~??,.?~4.._
New Contract Amount $ 4,737,842
-- -- ---- -_ AP-e!~~e(fCOStAwaitin9. C~nge Orde~" _ $_ __ ~.~=-=--- -- - - --
Contract Amount w/AIl roved Chan es $ 4,737,842
Reason Kev
1 Owner requested change $ 92,906 61%
2 Contractor reQuested chaooe $ (1,683) -1%
3 Concealed condition $ 2,976 2%
4 Code reQuirement $ 39,873 260/0
5 Plan discreDency $ 18.160 12"10
6 Other $ - 0"10
Totals $ 152.234 100%
Change Orders
1 $ (193,149)
2 $ 2,976
3 $ 11,185
4$ 673
5 $ 5.340
6 $ 64,731
7 $ 17,476
8 $ 243,000
Total $ 152,234
1 ot 1
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Stillwater Public Works Facility
Pending and Projected Cost Items
m
Comments
Item #I _ _ _1?~~~r~lon
1 PR f# 8 - ModifICation of exterior wall louvers
--------2- AS! i 27 -'Add BolardsiChanges-to HM DoorslWiild-ows
3~AS1J?~_: 90ve-']ghtdetails ____~~~-_u _
4 ASI # 29 - Modification to Mech. Room 203 and AHU-1
- - - - - - - -- - -- - - - -
~ _~o~~icts between exhaust ~~C?~~nd ~ake-up-air at fla~ge
6 _ Conflicts betwe~~m~~e'~p...air ~ct and ~trl.:l_clural beams
.___ !_Additional ha~~~~~~~nlS forfiresprin~1eI: _
_ __n .9__Removal of~o~ngJ!?r el~y~~r sump bas!~_
9 Painting interior of garage
. _'._ 10 ~ddition~f~ ~k>Caie~ phon~~~~~~r locati~s
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Amount
$ 1.913
$ _ ?92B
.$ 900
_$ _ _ 2,~QO
$ 3,200
. ~ . _ .?!~Of? .
$ - '?!-~~Q .. -
. $ _ ~!4 .
J n ~,921
$ 500
Total $ 27,736
.
Estimated or
Confirmed
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As or: 713012002
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JUL, 30, 2002 5: i3PM DEW CORPORAT10
July 30,2002
N~~P.1
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General Contractor · Design-Build
Construction Management
.
Klayton Eckles
City of Stillwater
216 North 4tl'l Street
Stillwater, MN 55082
Tmnsmitted via fax to: (651) 430-8810
Re: Public Works Facility - Budget update
Mr. Eckles:
As requested, I am providing updated logs for the project budget. I have enclosed the Contract
Change Summary that we have been using in our progress meetings as well as a separate
spreadsheet that itemizes known and projected cost items. In addition to the cost items shown
in the two spreadsheets please consider the following pending issues:
2.
3.
4.
. 5.
6.
7.
8.
1. Work involved with the telemetry package. Telemetry subcontract is $133,755 to
Telemetry Process and Controls. Considering work in the Public Works Building to
be completed and appropriate mark-up for Insurance, bonds, overhead and profit the
total is anticipated to be approximately $145,000.
Pending changes to the site fence. As discussed earlier the most expensive option
adds $5,700. However, the option we are currently exploring is a net credit of $300.
Cost of seeding areas that require planting but were removed from our contract.
Modifications to asphalt pavi1g. Based on our preliminary discussions it sounds liKe
the cost impact Should be nominal but a full review will be required when
modifications are complete.
Providing 3-phase/30 amp power to garage area in three locations. The cost of this
work is still under review.
Detail at the aggregate drainage channel. No final resolution has been provided.
Seed or Sod at the ball field. We are currently pricing this item.
Reduced boardwalk package.
These are a list of the cost items I am aware of at this point. I know some of these items will be
completed outside of our contract but I mention them to assist in accounting for all work that
may take place at the sIte. In addition to these items I recommend that an additional
contingency be carried for potential changes that inevitably occur between our current stage of
construction and completion. At the end of July 2002 there will be approximately $1.6 million Of
work remaining. Based on the level of risk for the work that remains I would recommend an '
additional contingency of 2 - 2~% or $32,000 - $40,000.
If you have any questions please contact me.
2fV/
Robert S. ew
President
Enclosures
.
2125 Century Avenue t North Saint Paui Minnesota 65109. Phone (651) 777 4900. Fax (651) 777 4994
~
Cost summary for public works facility (10/11/01)
Pre-bid Items
Total spent 2000
Spent thru 9/31/01
Soil corrections
Project bid
Additional Arch.
Misc. Fees
Non-bid items
Voice & Data
Pressure Wash
Oil systems
Salt sand building
Furnishings
Subtotal
Project deductions
Metal roofto asphalt
Construction mods.
Site & landscape
.
$19,500
$257,000
$130,000
$5,148,000
$147,000
$30,000
$35,000
$20,000
$20,000
$200,000
$30,000
$6,036,500
($283,000)
($221,000)
($220,000) net, after re-bidding some items
.
Totaloro;ect cost $5.312.500
(June 18, 2001 estimate was $4,791,000)
Add-oDs
Fuel Dispense
Crane system
$35,000*
$85,000*
*These items were included in the conceptual plan, but are not necessary immediately.
Both could be completed at a later date. (Note the salt sand building could be built later
too, but the legislature is looking at making it a requirement that all salt be stored in a
covered facility. Currently we store most of our salt in the prison). For cost efficiencies,
it's recommended we include these items at this time.
Factors affecting the price:
Building and site required soil corrections $350,000
Increase in building size $200,000
Error in construction cost estimate $500,000
.
.
FINAL EXPECTED
PROJECTCOSTS~RY
August 2, 2002
. Incured Cost
o Pending Mandatory Expense '
o Pending Expense
Dew Corporation with approved changes
Dew Corporation pending changes
Dew Corporation unknown potential changes
$4,738,000
28,000
35,000
$4,801,000
0 Prairie seeding on sight $24,000
0 Park/Ballfield Turf 6,000
0 Park/Ballfield Sprinklers 6,000
0 Gravel Trails 16,000
. Crane System 45,000
. Fluid (oil) Distribution System 26,000
0 Pressure Washer 15,000
. 0 Phone/Computer System 25,000
0 Hoist 20,000
0 Furnishings 30,000
$213,000
Total $5,014,000
. Soil Corrections $130,000
. Architect 420,000
. Engineering 13,000
. Legal 7,500
. Other Professional 40,000
. Bonding 33,000
. Miscellaneous 8,000
$651,500
Final Total $5,665,500
Unrelated Add-on: Telemetry/Alarms: $150,000
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Men10randtun
To:
From:
Date:
Mayor and City Council
Klayton Eckles, City Engineer
October 12, 2001
~/
Subject: Discussion and Possible Award of the Public Works Facility Contract
DISCUSSION:
Over the course of the last week, City staff has been meeting with the architect and other project
representatives to explore cost savings options and discuss other alternatives. Attached is a letter from
the Architect, a copy of the bid results, a breakdown of the probable costs given a number ofpoteIJ.tial
cost saving steps and a copy of the preliminary cost estimates from June 18,2001 and August 2000.
.
To summarize this information, it shows that if we take the total project cost including all building,
landscaping, soil corrections, engineering, architecture, and post construction costs the total project is
about $6,036,500. From this numberifwe deduct the metal roof, some construction modifications and
extraneous landscaping items, we save approximately $725,000. This brings the total estimated project
cost to $5.3 million dollars. On June 18, the architect presented an estimate showing the project cost to
be $4.8 million dollars which included soil corrections and all post construction costs. Therefore, the
total project costs are approximately $500,000 over the June 18th estimate.
The three primary factors that increased the cost of this project above estimates a year ago and the June
18th estimate are as follows:
Building and site required soil corrections
Increase in building size
Error in construction cost estimate
$350,000
$200,000
$500,000.
.
These three factors account for the $500,000 budget overage as well as the 10% contingency included
in the original estimate. Despite the fact that we are $500,000 over the June 18th estimate, staffbelieves
this is a very competitive bid. The top two bidders were within 1 % of each other. Staffhas also
considered the possibility of bidding the project. If we 'were to wait until winter and re-bid this project
there is a chance that construction costs would decrease. However, in discussing this fact with a
number of individuals in the construction industry, this does not appear to be a high probability. First,
the general trend in the construction industry is always in the upward direction. Second, we have
preliminary indications that there are already inflationary factors due to show up this spring as labor
contracts settle with various construction labor groups. Third, negative movement in the economy
could be offset in the construction industry due to favorable interest rates.
October 12,2001
Another possibility considered was the redesign of the building to remove the extra space. The seccA
and third floor of this building provide additional office or storage space available for other dep~
in the city. The space is not programmed for Public Works any time in the near future. However, in
June when the City Council was presented with the possibility of the extra space, it was deemed
appropriate to construct the building with this additional square footage. Council and staff all felt that
in the near future the City could have a need for this eXtra space. If we wish to remove this space from
this building, it would require a re-bidding and redesign. The redesign process would require additional
architecture and engineering fees. It is estimated that if the construction industry stays flat re-bidding
the project without this space might yield a net savings of about $250,000.
RECOMMENDATION:
Given the uncertainty of redesigning or re-bidding this project and the fact that the bids received appear
to be competitive, staff recommends that the City Council award this project to Dew Construction and
that staffbe directed to immediately prepare Change Orders with Dew Construction to deduc,t certain
items from the project. !
ACTION REQUIRED:
If Council concurs with staff s recommendation Council should pass a motion adopting a resolution
award the contract of the Public Works Facility Construction Project to Dew Corporation.
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MEMO
DATE:
August 2, 2002
TO:
Mayor and City Council
FROM:
Larry D. Hansen
City Administrator
RE:
Single Sort Recycling
Staffhas received a request to implement a pilot program on "single-sort" recycling within the
City of Stillwater. Single-sort recycling is where all recycling materials (glass, paper, plastic,
aluminum/tin, boxboard, etc.) are placed in a single cart, similar to the type of cart residents now
place their trash. Single sort recycling does not require the resident to sort their recyclables.
Currently, residents of the City of Stillwater sort recycling in three ways: cans, glass and plastic;
mixed paper, including box board; and cardboard.
During the negotiations with Waste Management for the 2003-2005 contract renewal, Waste
Management did propose single sort recycling fot the City of Stillwater. Staff researched the
proposal and found the following information:
1. Studies indicate that people like the ease and convenience of single sort recycling.
2. There is a high up-front cost to the hauler in implementing single sort recycling. The
costs are associated with either building or contracting services at the sorting facility
(additional personnel to sort materials at the facility), automated trucks for pick-up,
and cost of providing carts to all households.
3. In single sort recycling, recycling is picked up every other week. Currently, the City
of Stillwater's recycling is picked up weekly, on the same day as garbage service.
4. Single sort recycling has only begun pilot testing in the HRG, Hennepin Recycling
Group, cities (Brooklyn Center, Crystal, and New Hope) and 1/3 of Brooklyn Park on
January 1,2002. Because the pilots have only been in place for little over 6 months,
there is little data and experience.
5. During contract negotiations, staff contacted BPI, the only other major garbage
hauler that can compete head-to-head with Waste Management. BFI stated they are
approximately 5 years away from being able to implement single sort recycling. In
Minnesota, Waste management is the only hauler involved in single sort recycling
collection and recovery.
6. There is an increase in participation in recycling. However, a St. Paul study showed
an 20% increase in rates of recycling. However, when residuals (contaminated
products mixed in with the recycling and can't be recycled) are taken into
consideration, the overall increase is 6%. The same study also shows an increase in
residual rates in single sort material as high as 35%.
The January - June figures show there is between a 50 - 64% participation in
recycling for the City of Stillwater.
Waste Management's contract renewal options will expire at the end of the 2003-2005 contract
term. This means that the City's Solid Waste and Recycling contract will be up for public bid
sometime during the year 2005 for future years.
Staff is excited about implementing single sort recycling in the future and by going to single sort
recycling at this time, the very real concern is that the competition (BFI, Superior, Mulroney's,
etc.) would be eliminated from the bidding process in 2005 because they will not be able to
provide single sort service. Staffhas concerns about putting the City in a position where they
could be held captive by one hauler because of its participation in single sort recycling.
In addition, if a single sort program was implemented with this current contract with Waste
Management and the City contracted services after 2005 with another hauler that does not
provide single sort recycling, it would be extremely difficult to re-educate residents in order to
get them back to sorting their recycling.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-13
July 2,2002
REGULAR MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Also present: City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Fire Chief Kallestad
Police Chief Dauffenbach
Director of Administration Knauss
Administrative Secretary Moore
Press:
Julie Kink, Courier
OTHER BUSINESS
. Revised schedule and contract with Hennepin Technical Colleqe for fire department traininq
Fire Chief Kallestad reviewed the proposed fire department training schedule and
contract with Hennepin Technical College. He stated that the purpose of this proposal
is compliance with regulatory agencies, improved safety for personnel, assure
promotability within the department, increase self confidence in the department and
coworkers, prepare the organization to set and meet minimum standards for position
within the department and enhance morale.
Chief Kallestad stated that the purpose of bringing the item before Council at this time is
to find out if this program should be included in the 2003 budget process. He stated
that this type of program has been used for three years through the Wakota Fire Chiefs
Association (southern Washington and Dakota Chiefs Association).
Councilmember Milbrandt asked if $50,000 would be in the training budget every year.
Chief Kallestad stated that was the high end of the proposal based on 15 firefighters
attending the college, it would all depend on the number of firefighters requesting
training. Cost of the training would be paid directly to the college.
4IIJ
Council member Milbrandt asked if there is criteria set if there are too many firefighters
that wish to attend training.
Director of Administration Knauss stated that it would be seniority based. Rank then
seniority within that rank.
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City Council Meeting 02-13
July 2, 2002
Council member Zoller stated that in order to maintain a professional fire department it ~
important to have this training. He also stated that the cost of training will pay for itself.
and that it is an excellent idea and recommended approval of the entire proposal.
Council member Rheinberger concurred with Council member Zoller and stated it is a
reluctant cost but a necessary cost.
Motion by Council member Milbrandt, seconded by Council member Rheinberger directing staff
to include the proposal in the 2003 budget process. All in favor.
Sister Cities Proqram
Mayor Kimble reviewed the Sister Cities Program. He stated that the City belongs to
the program but has not actively participated in the program. He stated that he met with
representatives from the City of New Ulm who actively participate in the program and
they are willing to meet with Council to explain the benefits of the program.
Councilmember Rheinberger asked what some of the benefits would be.
Mayor Kimble stated that it would benefit tourism and may provide for cultural exchange
program.
Councilmember Rheinberger asked what the cost would be to participate in the _
program. ,.,
Mayor Kimble stated that cost could be approximately $500 for the cost of materials for
meetings and a staff liaison, and the creation of a commission for the Sister Cities
program.
Council member Zoller stated that if there would be an initial meeting members of the
public and Chamber should be included in the discussion with the representatives.
Mayor Kimble suggested that Council invite representatives of New Ulm's Sister Cities
Program to come and explain the benefits and establishment of a commission for the
program.
Councilmember Rheinberger stated he is against the concept of participating in the
Sister Cities Program.
Mayor Kimble stated that the City already participates in the program, however has not
done anything with the program because there is no commission and there may be an
interest in more actively participating and taking advantage of the benefits of the
exchange program. He felt there may be merit to talking with representatives of the City
of New Ulm's Sister Cities Commission.
Council members Milbrandt and Zoller stated that it wouldn't hurt to explore the .
possibilities but would like to see public involvement.
Page 2 of 13
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City Council Meeting 02-13
July 2,2002
Councilmember Rheinberger stated that he did not see any benefit to city government
and would like to see this taken on by citizens of the city.
Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to invite
representatives of the City of New Ulm's Sister Cities Commission to visit Stillwater and
explain their program and benefits and to invite members of the public.
Ayes: Councilmembers Bealka, Milbrandt, Zoller, and Mayor Kimble
Nays: Councilmember Rheinberger
STAFF REPORTS
Public Works Director Eckles provided an update on the Orleans/Benson Lighting. He stated
that they have a draft contract and will hopefully present same to Council within the next
couple of meetings.
Mayor Kimble recessed to executive session at 5:30 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7:00 p.m.
Present:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Also present: City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Fire Chief Kallestad
Police Chief Dauffenbach
Director of Administration Knauss
Administration Secretary Moore
Press:
Julie Kink, Courier
PLEDGE OF AlLlGENCE
Julie Kink led the Pledge of Allegiance in observance of 4th of July.
APPROVAL OF MINUTES
Motion by Council member Rheinberger, seconded by Councilmember Bealka to approve the
June 18, 2002 regular minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Mayor Kimble commended Sharon Baker for her service as recording secretary for the
City's various commissions and boards.
Page 3 of 13
City Council Meeting 02-13
July 2, 2002
Motion by Councilmember Beaka, seconded by Councilmember Rheinberger to commend .
Sharon Baker for her service to the City as recording secretary and directed staff to forward
the Certificate of Appreciation to Ms. Baker. All in favor.
OPEN FORUM
Ms. Shawn Vougeot requested permission to hold a benefit concert on Wednesday,
August 7.
Council member Zoller asked if there is a policy and charge associated with events such
as this.
City Attorney Magnuson stated that non-profits or benefits are not exempt from charges
because it covers cleanup etc.
Chief Dauffenbach reviewed the park reservation process.
Council member Zoller stated that this item should come before the Parks Board in the
future and should be a one-time approval for this event. The Parks Board should review
special events conducted in the City's parks.
Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the
use of Lowell Park for a benefit concert on Wednesday, August 7 only and waiving the fee .
conditioned upon Parks Department approval. All in favor.
Mr. Brent Peterson, Washington County Historical Society provided information on the
new Lumberjack Days buttons. The cost is $3.00 with proceeds going to the
Washington County Historical Society. He also stated that during Lumberjack Days a
vintage baseball game with 1860 rules would be played. He asked Mayor Kimble to
come out and start the game with the stone toss.
CONSENT AGENDA
Councilmember Bealka requested that Item #11 be removed from the Consent Agenda
for discussion.
Motion by Councilmember Zoller, seconded by Councilmember Milbrandt to remove Item #11
from the Consent Agenda for discussion. All in favor.
Motion by Council member Rheinberger, seconded by Councilmember Bealka to approve the
Consent Agenda without Item #11. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
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Page 4 of 13
City Council Meeting 02-13
July 2, 2002
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Resolution 2002-150, directing payment of bills
Resolution 2002-151, Authorizing Execution of Grant Agreement with Minnesota
Department of Public Safety for Operation Nightcap (2001)
Approval of quote for resurfacing tennis courts
Approval of quote for oil/lube system for Public Works Facility
Request to order 2 new sanders for 2 ~ ton trucks
Request for early TIF Payment - Vern Stefan
Purchase of Lap Top Computer
Purchase of Software Assurance Program for City Hall
Approval of Agreement regarding Levy Wall Project - Dock Cafe Easement
Approval of Additional Improvements to Brown's Creek Nature Preserve
Request for Investiqator for Architectural Survey
Councilmember Bealka stated that he would like to be a part of the process in the
selection of an investigator for architectural surveys.
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Community Development Director Russell stated that would be possible and explained
the process involved in the selection of the investigator. He stated a grant has been
received from the Minnesota Historical Society and the Minnesota Historical Society
History Center provides a list of consultants. Request for Proposals are sent to those
consultants and a notice for RFPs placed in the Stillwater Gazette. The Heritage
Preservation Commission interviews the consultants and recommends a consultant to
the Council
Councilmember Rheinberger asked if this survey is really needed and stated he did not
see a benefit. He felt it was just a compilation of meaningless facts.
Community Development Director Russell stated that approximately eight surveys have
been done on older neighborhoods in the City detailing the history of the
neighborhoods. There was a master plan prepared approximately 8 years ago which
the State felt was important because of the history of Stillwater. He suggested a
workshop with the Heritage Preservation Commission to discuss historic preservation in
Stillwater. He also stated that the reports are available and reviewed extensively by
residents of Stillwater.
Council member Bealka asked who has ownership of the surveys.
Community Development Director stated they are the City's reports and they are
available at the library.
Council member Milbrandt stated that the Heritage Preservation Commission uses this
information in some of their decision making.
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Community Development Director Russell invited Council member Bealka or a Council
representative, to attend the Heritage Preservation Commission meeting when the
RFPs are reviewed.
Page 5 of 13
City Council Meeting 02-13
July 2,2002
Motion by Council member Bealka, seconded by Council member Milbrandt to proceed with the
process and provide additional information on the steps for publication and selection of the .
architectural investigator. All in favor.
PUBLIC HEARINGS
Case No. SUPNI02-26. Appeal of the Planninq Commissions decision on a request from Tim
and Anita Kornwolf for a variance to the Bed and Breakfast Ordinance for the required distance
separation (900 feet required, 555 feet requested) from another bed and breakfast and special
use permit for a bed and breakfast for the Lammers House, located at 1306 3rd Street South in
the RB, Two Familv Residential District
Community Development Director Russell stated that the applicant's request is to
convert an existing single-family residence into a four-room bed and breakfast. This
request does not meet the separation requirement of 900 feet for bed and breakfasts.
He stated that the Heritage Preservation Commission reviewed and approved meeting
the criteria of a bed and breakfast and the Planning Commission denied the request 6-
3. Therefore, the applicant is before Council to appeal the Planning Commission's
decision.
Mayor Kimble opened the public hearing.
Tom Lanum, 626 North 4th Street, President of the Stillwater and B & B Association,
stated there are several concerns with the application but the one he is most concerne.
with is the applicant in this case is proceeding with this request for an economic benefit.
The property has been on the market for sometime and it is perceived that the Bed &
Breakfast Permit would facilitate the sale and would give the property more value. He
stated it is a terrific property, but that the motive is not what the association would like to
see from applicants.
John Lovell, 319 W. Pine, Ann Bean Mansion asked what will happen with the Heirloom
Bed & Breakfast because it is on the market.
City Attorney Magnuson stated that this request would not have an impact on the
Heirloom Bed & Breakfast.
Mr. Lovell stated that at the Planning Commission Mr. Kornwolfclaimedeconomic
hardship. He stated that what happens when a retired person claims economic
hardship and wants to open a bed and breakfast. He asked how Council could turn
down anyone who wants to open a bed and breakfast that claims economic hardship.
Mr. Charles Ames, 1314 South 3rd Street, stated no one has asked him to come and
speak and that he is in support of Mr. Kornwolf's request to turn the Lammer's House
into a bed and breakfast. He stated that he has lived next to the Lammer's House for
31 years and has known every owner in that time and that no owner has spent the time
effort and money to take care of the beautiful historic home as Mr. Kornwolf has. He .
also stated that he polled the neighbors and feels that he is a real asset to the
neighborhood. He explained that Mr. Kornwolf is qljiet, considerate, and considerate of
Page 6 of 13
City Council Meeting 02-13
July 2,2002
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all the neighbors concerns and takes into account all suggestions of his immediate
neighbors. He stated that it is his understanding that if there were a sale of the
Heirloom that the license does not transfer, so it would be a mute point. He also stated
that if this is being done for economic reasons, he felt the City could write a contract
stating that this license will not transfer when the home is sold. He stated that he
sensed some sour grapes from the other owners of bed and breakfasts and that this
home is beautiful historic home and Mr. Kornwolf has been exemplary in taking care of
the home. Mr. Kornwolf is an asset to the neighborhood. He also stated that there
were concerns on traffic and felt this would not be an issue at all because he offers off
street parking. He appealed to the City Council to grant the variance because it is just
that, and not precedent setting.
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David Snyder of Eckberg, Lammers, Briggs, Woff & Vierling PLLP, attorney for Mr.
Kornwolf thanked the association members for their comments and Mr. Ames support of
the request. He stated that the principal objection is that a hardship has not been
shown. He stated that he has provided Council a memorandum describing Minnesota
Cases that it is not necessary to show hardship, but reasonable use by the applicant.
He also stated that the memorandum and Stillwater's ordinance describes that a
variance granted for this applicant does not set precedence for any future consideration
to anyone else. He stated few of the objections at the Planning Commission actually
speak to the limited criteria and have laid out the types of findings Council could make
in support of this request. The property is uniquely suited to accommodate this type of
use and no negative comments from the immediate neighbors. He thanked Council and
staff for their consideration.
.
Mike Robertson, 801 W. Pine Street, wanted to know if the memorandum Mr. Snyder
presented will be available as part of the application packet for public review. He
reviewed various ordinance information obtained from the City's web site. He stated that
findings are required. A variance may be granted only when all ofthe following
conditions are found. 1) a hardship peculiar to the property, not created by any act of
the owner exists. Personal, family or financial difficulties, loss of prospective profits and
neighboring violations are not hardships justifying a variance. He stated that as far as
he knows Mr. Kornwolf has only submitted economic conditions for the variance.
Therefore, that has not been met. 2) a variance is necessary for the preservation and
enjoyment of substantial property rights; and if granted, would not constitute a special
privilege not enjoyed by neighbors. He stated that Mr. Kornwolf bought this residence
as a single-family residence, can and continue to enjoy as a single family residence
without this variance. The property will not change and the neighbors will be denied
special privilege not enjoyed by neighbors because if the Heirloom is sold there will be a
new 900-foot rule from the Lammers House and there are many within 900 feet of the
Heirloom site that would meet bed and breakfast criteria. Therefore, there is a
neighborhood impact. Mr. Robertson stated that the authorizing of the variance would
not be of substantial detriment to adjacent property and will not materially impair the
purpose and intent of this section or public interest nor adversely affect the
comprehensive plan. He also stated that the approval of this variance would materially
impair the purpose and intent of the zoning. Not only did Mr. Kornwolf meet one of the
criteria, he met none of the criteria. He also stated that the variance would circumvent
the 900-foot rule for bed and breakfasts and that economic hardships alone can not
Page 7 of 13
City Council Meeting 02-13
July 2, 2002
constitute a variance. Mr. Robertson stated that no variance could be granted that
would permit any use that is prohibited in the subdivision. This application is prohibitee
according to this section.
Mr. Robertson stated he was surprised that three of the Planning Commission members
voted in favor of the variance. He also stated that the Lammers House would be a
beautiful bed and breakfast, however he believes the laws of the City should be
followed and deny the variance.
David Snyder stated that Minnesota case law states that reasonable use of the property
must be considered. He also stated that having this historic building, as a bed and
breakfast will preserve the property for years to come, which is accepted as reasonable
use of property under case law. Mr. Kornwolf has presented a narrow factual scenario
that supports the Council's statutory authorized right to grant this variance if it is
reasonable. There is no testimony that the property will be a detriment to the
neighborhood.
Rita Graybell, 801 W. Pine Street, stated there is no sour grapes in the bed and
breakfast community. She stated that we welcome bed and breakfasts, they work
together, and they refer people to each other. The concern is having the rules diluted.
If the Heirloom wasn't there it would not be a problem, the Lammers House would be a
wonderful bed and breakfast.
Mayor Kimble closed the public hearing.
.
Council member Rheinberger stated there is a need for preservation to hold on to the
historical aspects that Mr. Kornwolf has put into the house. He stated that he doesn't
see a detriment to the neighborhood and sees more value to the neighborhood. He
also stated that he was surprised there were no neighborhood objections.
Mayor Kimble stated that there is concern that the applicant is simply applying for the
bed and breakfast permit and variance to make the property more valuable. He stated
that it is assumed that a bed and breakfast will have more valuable than a single family
home. He asked Council member Rheinberger if he would add a stipulation to the
variance that the Lammers Home must be utilized as a bed and breakfast within a year.
He also stated that if the Heirloom is purchased as a single family residence then Mr.
Kornwolf could open the bed and breakfast without restriction.
Council member Milbrandt asked for clarification on the variance.
City Attorney Magnuson stated that the variance goes with the property, not the owner,
so once the variance is granted it is with that property. It is property right and cannot be
removed without due process. He also stated that a condition of the variance could
state that the property has to be utilized as a bed and breakfast within a year.
Dave Synder stated that the applicant is agreeable to the stipulation of utilized" as a bee
and breakfast within a year.
Page 8 of 13
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City Council Meeting 02-13
July 2, 2002
Councilmember Milbrandt stated that many homes along 3rd and 4th Street could
become bed and breakfasts and is concerned with granting this variance without
revisiting if the 900-foot is correct or should be changed.
Councilmember Bealka did not think this would be a big deal because it would only be
used mostly on the weekend.
Mayor Kimble provided a history on the creation of the bed and breakfast ordinance.
Councilmember Milbrandt stated that if a condition is placed then the ordinance should
be revisited and based on room size and not be set up for real estate profits because a
variance was granted.
City Attorney Magnuson stated that no matter what is done findings of fact should be
completed and approved at the next meeting.
Motion by Council member Rheinberger, seconded by Council member Zoller approving
variance for the required distance separation (900 feet required, 555 feet requested) from
another bed and breakfast and special use permit for a bed and breakfast for the Lammers
House, located at 1306 3rd Street South in the RB, Two Family Residential District conditioned
upon the property being utilized as a bed and breakfast within a year and directing City
Attorney Magnuson to prepare findings of fact for approval at the July 16, 2002 meeting.
Ayes:
Nays:
Councilmembers Bealka, Rheinberger, Zoller and Mayor Kimble
Councilmember Milbrandt
Public hearinq to consider the 2002 Sidewalk Improvement proiect.
Assistant City Engineer Sanders reviewed the proposed 2002 Sidewalk Improvement
project. He stated that this year's project would involved sidewalks scattered
throughout Stillwater. He stated that there are 56 affected properties with approximately
13,000 square feet of sidewalk. The estimated cost of the project is $98,284.00 with
proposed assessments estimated at $49,142 to the affected property owners with the
City paying for the remaining share. He also stated that the assessment hearing would
be held in October.
Mayor Kimble opened the public hearing.
Mick Flood, 905 Mulberry Street W., stated that every time there is a sidewalk
improvement he always gets hit. He stated that he looks at his sidewalk and looks at
his neighbor's and it is not much different than his and it is not on the list. He stated that
there are no markings to show what would be repaired and this has happened in the
past and has not been sure what the assessment would be. He wants to know if in
three years he' I! get hit again, that it seems just when he gets close to paying off an
assessment he gets hit with another one.
Page 9 of 13
City Council Meeting 02-13
July 2,2002
Assistant City Engineer Sanders stated that staff has not marked the sidewalks yet. He.
stated that if approval were given tonight staff would start marking the sidewalks this
week.
Public Works Director Eckles explained that this is a project to keep sidewalks safe. He
stated that sidewalk replacement is done with a limited budget and that staff tries to
keep costs down to fit in a property owner's budget.
Mr. Flood asked how would he know if this fits in his budget.
Mr. Eckles stated that staff will be out measuring the sidewalk and can let Mr. Flood
know what will be removed and what his assessment will be.
Tom Vaughn, 504 S. 5th Street, stated he is restoring an old home and needs sidewalk
repair, but asked if he could work with the City on the timing of the replacement of the
sidewalk. He also asked if the assessment is based on a square foot.
Mr. Sanders stated that the assessment will be based on the measured by the square
foot of sidewalk replaced, then multiplied by $3.60 will give you the approximate
assessment received. He also stated that Mr. Vaughn could contact the department
and staff will meet with him regarding his improvements to his property and the timing of
the sidewalk replacement.
Mayor Kimble closed the public hearing.
.
Motion by Council member Rheinberger, seconded by Council member Bealka adopting
Resolution 2002-155, ordering improvements and plans and specifications for the 2002
Sidewalk Rehabilitation Project (Project 2002-11). All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt
Resolution 2002-156, approving plans and specifications and ordering advertisement for bids
for the 2002 Sidewalk Rehabilitation Project (Project 2002-11). All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Public hearinq to consider the request for a tax abatement for the Lowell Inn.
Community Development Director Russell reviewed the request from Mr. Richard
Anderson for tax abatement for the Lowell Inn for renovation and improvement costs.
He stated that the request is for $10,198.91 per year for 10 years. He also stated that
according to the request Mr. Anderson has spent over $318,000 updating, renovating,
and meeting City and County codes. He stated that staff recommends approval of the.
tax abatement and the City Attorney has prepared a contract for private redevelopment
with Mr. Anderson implementing the actual tax abatement agreement.
Page 10 of 13
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City Council Meeting 02-13
July 2, 2002
Councilmember Milbrandt asked if the Lowell Inn met the criteria outlined in the policy.
Mr. Russell stated that the Lowell Inn met the criteria.
Councilmember Zoller stated that the Lowell Inn is one of those historic structures in
Stillwater that we want to keep in the City and functional.
Mr. Russell stated that the contract actually states that there are no other state or local
government agencies providing assistance for this project, and that is not correct
because staff has referred Mr. Anderson to a federal Historic Building Tax Credit to
assist with the cost.
Mayor Kimble opened the public hearing.
There were no public comments.
Mayor Kimble closed the public hearing.
Council member Rheinberger stated he was in support of the 'abatement because it
helps the economic blight that might be creeping in the North 2nd Street area, adds
benefit in keeping and preserving the business providing employment and helps
preserve the unique character of the building.
Motion by Council member Milbrandt, seconded by Council member Bealka to adopt
Resolution 2002-157, resolution approving property tax abatements for the project and
Resolution 2002-157 A, approving contract for private development between the City of
Stillwater and Richard J. Anderson with the correction of Section 3.6 (e) to say there are no
other City agencies providing financial assistance. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Case No. 5UB/02-34. Request from David Hempel, representinQ. CPDC. for a subdivision of
Lot 12, Blk 1. Libertv on the Lake. The Woodlands. into two lots. Lot A beinQ 5.501.93 square
feet to be combined with adjacent lot.
Community Development Director Russell stated that this is a lot line request. It moves
the lot line from one property to another. He stated that the subdivision would not affect
the development of the lot being reduced in size and would provide some additional
view protection to the adjacent lot
Mayor Kimble opened the public hearing.
Mr. David Hempel, Contractor Property Development Company, stated he was here to
answer a questions Council may have.
Page 11 of 13
City Council Meeting 02-13
July 2, 2002
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt
Resolution 2002-158, approving subdivision of Lot 12, Blk 1, Liberty on the Lake, The .
Woodlands, Case No. SUB/02-34. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
NEW BUSINESS
Purchase of PhoneNoicemail/LAN System for City Hall and Public Works Buildinqs
Director of Administration Knauss stated that the City has been informed that
Washington County can no longer accommodate the City on their system because of
increased needs of Washington County. Therefore the City will need to update the
current phone system and purchase a new voice mail system. She also stated that
being that the Public Works facility will need to have the same system it would be
beneficial to have all the work done at the same time.
Ms. Knauss stated that because the City was not aware of Washington County
removing the City from their system this is an unbudgeted item. She also stated that
there will be substantial savings in the MIS budget due to the Microsoft software
upgrades not costing as much as was originally anticipated.
Councilmember Zoller asked if the City's numbers would remain the same.
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Ms. Knauss stated that the City would retain its present telephone numbers.
Motion by Council member Milbrandt, seconded by Councilmember Zoller adopting Resolution
2002-158A, approving the purchase of updated/new phone and voicemail system for the City
and Public Works and server and server software for the Public Works facility. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Councilmember Bealka asked for an update on the affordable housing and City
property.
City Administrator Hansen stated that item would be before Council at the next meeting.
Councilmember Milbrandt stated that the Staples Field issue was before the Parks
Commission and they are willing to put the Staples Field basketball court lot into the mix
for property for affordable housing.
ADJOURNMENT
Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adjourn the.
meeting at 8:50 p.m. All in favor. '
Page 12 of 13
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City Council Meeting 02-13
July 2, 2002
Jay L. Kimble, Mayor
ATTEST:
Susan L. Moore,
Administrative Secretary
Resolution 2002-150, directing payment of bills
Resolution 2002-151, authorizing Execution of Grant Agreement with Minnesota Department
of Public Safety for Operation Nightcap (2001)
Resolution 2002-152, approval of quote for resurfacing tennis courts
Resolution 2002-153, approval of quote for oil/lube system for Public Works Facility
Resolution 2002-154, approval of Agreement regarding Levy Wall Project - Dock Cafe
Easement
Resolution 2002-155, ordering improvements and plans and specifications for the 2002
Sidewalk Rehabilitation Project (Project 2002-11)
Resolution 2002-156, approving plans and specifications and ordering advertisement for bids
for the 2002 Sidewalk Rehabilitation Project (Project 2002-11). All in favor.
Resolution 2002-157, resolution approving property tax abatements for the project
Resolution 2002-157 A, approving contract for private development between the City of
Stillwater and Richard J. Anderson
Resolution 2002-158, approving subdivision of Lot 12, Blk 1, Liberty on the Lake, The
Woodlands, Case No. SUB/02-34.
Resolution 2002-158A, approving the purchase of updated/new phone and voicemail system
for the City and Public Works and server and server software for the Public Works facility
Page 13 of 13
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-14
July 16, 2002
REGULAR MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Also present: City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Fire Chief Kallestad
Police Chief Dauffenbach
Community Development Director Russell
City Clerk Ward
Press:
Julie Kink, Courier'
APPROVAL OF MINUTES
Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to approve the
July 2,2002 Executive Session minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Nancy Brown, Friends of Stillwater Parks
Ms. Nancy Brown, Friends of Stillwater Parks explained the concept of their memorial
bench program. She stated that the organization would charge more than the cost of
the bench and any proceeds would go to the programs of the Friends of Stillwater
Parks.
Council member Zoller asked if it would be the same concept as the memorial bricks in
Pioneer Park.
Ms. Brown stated that the concept would be the same. People would pay for the bench
and the City would install the benches at various parks throughout the City.
Council member Rheinberger asked Ms. Brown approximately how many benches
would be installed.
Ms. Brown stated that it would depend on the requests but that there are many benches
that need replacement throughout the City, such as the benches in Lowell Park.
Mayor Kimble stated he thought it was an excellent idea. He commended the Friends
of Stillwater Parks for their work.
Council member Milbrandt stated that this issue should come before the Parks Board,
but he felt that the board would be supportive of the idea.
City Council Meeting 02-14
July 23, 2002
Council member Bealka asked who would maintain the benches.
Ms. Brown stated that the City would install and maintain the benches.
.
Motion by Councilmember Rheinberger, seconded by Council member Milbrandt approving the
Memorial Bench Program contingent upon Parks Board approval and working with the Parks
Board on a priority list for the placement of the benches. All in favor.
OPEN FORUM
Mr. Mike Mast, Cub Foods requested permission to place a tent in their parking lot on
August 9-11 for a promotion of the PGA.
Council member Zoller stated that this type of request should be approved by the
Planning Commission, but is supportive of the request.
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the
placement of a tent at Cub Foods from August 9-11, 2002. All in favor.
Mr. Gary Kriesel, 1451 Lydia Circle, thanked the Council and City personnel for their
assistance in the kiddie parade on July 4th.
STAFF REPORTS
City Clerk Ward stated that a revised Permit to Sell has been placed in the packet that.
requests the selling of 3.2 malt liquor by Brian Johnson for a softball tournament at Lily
Lake Ballfields.
City Clerk Ward reminded Council of the Special Meeting on Tuesday, July 23, 2002 for
a workshop with the Charter Commission and that the first meeting in November will be
on November 12 because of the election on November 5.
City Clerk Ward informed the Council that the filings for office of Mayor were Jay
Kimble, John Rheinberger and Gene "Taco" Bealka; Robert Gag and David G. Junker
for Councilmember in Ward 1; and Gary Kriesel for Councilmember in Ward 4. She
stated that there would be a municipal primary for the office of Mayor.
Community Development Director Russell stated that bids have been received for the
play equipment for the Old Athletic Field. The low bidder was from St. Croix Recreation
Company, Inc. in the amount of $30,600.67.
Motion by Council member Zoller, seconded by Council member Rheinberger to adopt
Resolution 2002-160, accepting bids and awarding contract for play equipment for the Old
Athletic Field. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
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City Council Meeting 02-14
July 23, 2002
Community Development Director Russell stated that in 1994 the Shoreland/Bluffland
Ordinance included regulations by the DNR that placement of homes on lakes were to
be no closer than 1000 feet (example on Lily Lake that would be three blocks) and set a
lot standard for riparian lots. He also stated that many of the subdivisions located on
the lakes were in place long before the requirement. There are a few lots within 1000
feet and he has checked with the DNR and stated that other municipalities have the
lakeshore standards applied to riparian lots and exempted non-riparian lots. He
suggested that a regulation change be done for non-riparian lots.
Council member Zoller requested that a map be provided at the next meeting to show
what lots are affected.
Motion by Councilmember Rheinberger, seconded by Council member Zoller approving the first
reading of an ordinance that would keep the 15,000 foot restriction on riparian lots only and
exempt the riparian lots in the City.
Ayes: Council members Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Public Works Director Eckles provided an update on the 2002 Street Improvement
Project. He stated that the final lift would be placed in August.
Council member Zoller asked if typically the final lift is placed the following year.
Mr. Eckles stated that typically the final lift is placed the following year when major
underground work is done, but very little subsoil correction was done on this project.
Councilmember Rheinberger asked about the rebidding of the Mulberry Ravine Project.
Mr. Eckles stated that the project would be rebid in August with award in September
and the work done through the winter with an estimated completion date of July 2003.
Mr. Eckles stated that high water has occurred on Long Lake and cannot do much to
alleviate that problem until the diversion project is complete. After that is completed the
DNR will allow the City to reroute the water from Long Lake into the ravine system and
increase the capacity of the pipes of Long Lake. Plans and specifications were done in
1997 for Long Lake, and the developers would have done that portion. However the
DNR would not allow that project to be done until the downstream project was complete.
Because of that delay by the DNR, it will become a City project.
Mayor Kimble asked if the park would be usable for Lumberjack Days now that the river
has crested.
Mr. Eckles stated that the park should be usable, however if major rain occurs the river
could rise again.
Councilmember Rheinberger asked what progress has been done on the North Hill
Project.
3
City Council Meeting 02-14
July 23, 2002
Mr. Eckles stated that a letter to the residents has been sent informing them of the
Council's decision to wait and see if the funding vetoed by the Governor will be
available the next legislative session. He stated that the plans and specifications are
being worked on during rain days.
.
CONSENT AGENDA*
Motion by Councilmember Bealka, seconded by Council member Rheinberger to approve the
Consent Agenda. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Resolution 2002-159, directing payment of bills
Approval of Permit to Sell 3.2 percent malt liquor at Lily Lake Ballfields - Brian Johnson,
applicant
PUBLIC HEARINGS
Application for new off-sale liquor license requested bv SuperValu, Inc., DBA Cub Foods for
1801 Market Drive
City Clerk Ward reviewed the request by SuperValu, Inc. for an off-sale liquor license.
She stated that the liquor store would have its own entrance as required by State .
Statute and that approval should be contingent upon approval by the Police, Fire,
Finance, Building Departments and Minnesota Liquor Control.
Mayor Kimble opened the public hearing.
There were no public comments.
Mayor Kimble closed the public hearing.
Council member Bealka expressed concern on the impact of this license to other liquor
stores in the area or if there was an ordinance prohibiting proximity of liquor stores.
Mayor Kimble responded that there is not an ordinance prohibiting proximity of liquor
stores from each other.
Councilmember Milbrandt asked if this was happening in all Cub Foods or in selected
Cub Foods.
Mr. Greg Mevison, Cub Foods, stated that Cub Food is putting liquor in a number of
facilities depending upon if the municipality controls the liquor license issuance. He
explained it would be at the northwest part of the building.
Motion by Councilmember Rheinberger, seconded by Council member Bealka adopting .
Resolution 2002-161, approving new off-sale liquor license to SuperValu, Inc., DBA: Cub
Foods. All in favor.
4
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City Council Meeting 02-14
July 23,2002
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
Findinqs of fact conclusions and order relatinq to Case No. SUPN/02-26, application of Tim
and Anita Kornwolf
City Attorney Magnuson reviewed the findings of fact and conclusions relating to the
application of Tim and Anita Kornwolf for a variance and special use permit to operate a
Bed and Breakfast facility.
Council member Milbrandt stated that his position is that it would set precedence on the
variance and special use permits for bed and breakfasts remains the same and
recommended that other Councilmembers not approve this item.
Mayoli Kimble stated that the finding of facts is to outline the findings for this particular
issue; it would not set precedence for other requests before Council.
Motion by Council member Rheinberger, seconded by Councilmember Bealka approving the
findings of fact conclusions and order. All in favor.
Ayes: Councilmembers Bealka, Rheinberger, Zoller and Mayor Kimble
Nays: Council member Milbrandt
Approval of developers aqreement with The Lofts of Stillwater, Inc. and adoption of resolution
makinq certain findinqs with respect to substandard buildinQs (501 North Main Project)
City Attorney Magnuson stated that there was a lack of activity TIF district established in
1996 for the Territorial Prison and because all of the laws regarding TIF have changed it
will be necessary to recertify this district under the new 1aw. The district includes the
Bluff City site, Shorty's site, some other vacant parcels and the parcels across the street
from the 501 N. Main. It was seen as an opportunity to include 501 N Main in this
district. The resolution is needed in order to make sure that when the demolition
occurs, if it is done before the creation of the district, it will not disqualify the parcel from
inclusion in the district. He stated in order to accomplish this a resolution making
certain findings with respect to substandard buildings should be adopted along with a
development agreement to insure the parcel qualifies.
Mayor Kimble stated that the demolition would occur prior to Lumberjack Days, in 6-9
months remove the bad soil and begin construction in 2003 and a new building in 2004.
Council member Milbrandt asked when will the recertification of the district take place.
City Attorney Magnuson stated that the buildings are in the process of being inspected
by an engineer from Bonestroo and it is anticipated that report will be done by the end
of summer. He stated that by the end of fall it would be done and certified.
5
City Council Meeting 02-14
July 23,2002
"#
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt
Resolution 2002-162, approving private development agreement with The Lofts of Stillwater,.
Inc., and Resolution 2002-163, resolution making certain finding with respect to substandard
buildings (501 North Main Project). All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Mayor Kimble recessed the meeting at 7:50 p.m.
Mayor Kimble reconvened the meeting at 8:05 p.m.
Availabilitv ofCitv Owned Sites for Housinq
Community Development Director Russell reviewed the availability of City owned sites
for housing. He stated that the current site of the parks department and the Staples
Field basketball court site were identified as possible locations for housing. He also
stated that City Attorney Magnuson has researched the ownership of the Staples Field
site and determined that the City Charter parks land provision and release from the
state would be necessary to sell the site for market rate housing, but that the site could
be sold for low income housing without state approval. He also stated that the current
location of the parks department is not currently a park site and does not appear to have
any deed restrictions on the sale of the property and recommends going through the
Charter Commission for sale of land adjacent to a park. Mr. Russell stated that the A
parks department property has not been before the Parks Board. _
Council member Milbrandt reviewed the Park Board discussion. He stated that the
Parks Board was willing to put the Staples basketball court parcel into the mix for
affordable housing.
Councilmember Bealka asked if horseshoes could be placed at the Staples location.
Council member Milbrandt stated that the option could be considered and would involve
neighborhood input as to an acceptable use by the neighborhood.
Council member Rheinberger stated he is against the selling of Park property. He felt
that the moving of homes shouldn't be the City's problem.
Mayor Kimble stated that housing in Stillwater for families just starting out is hard to find
because they cannot afford to live in Stillwater. This would provide affordable housing
for people living in Stillwater. It may be that these sites may not be appropriate, but
review of these sites and search for additional sites in the community by city staff is
certainly within City's purview and its mission and goals to provide affordable housing in
the community. It is should be reviewed with caution and care.
,
Councilmember Bealka stated that affordable housing should be evenly distributed; _
most of the affordable housing is in Ward 4. He also asked why the churches could n~
take it upon themselves to make affordable housing rather than put it on the City.
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City Council Meeting 02-14
July 23,2002
Councilmember Zoller asked if there are any plans for the parks department property.
Public Works Director Eckles stated that there are no specific plans for the property but
stated that property owned by the City should be preserved.
Mayor Kimble stated that as part of the new public works facility discussions it was
mentioned that the current parks department site could be sold to help offset the cost of
the new facility.
Councilmember Zoller stated that he would like to see it referred to the Park Board and
investigate the possibility of selling the parks department property.
Motion by Councilmember Zoller, seconded by Council member Milbrandt to refer the issue to
the Planning Commission and Parks Board for their input and conduct a public hearing. All in
favor.
NEW BUSINESS
Reapportionment of Special Assessments for Bradshaw Subdivision
City Administrator Hansen reviewed the request of the r~apportionment of assessments
for the Bradshaw Subdivsion.
Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt
Resolution 2002-164, reapportioning special assessments for parcel numbers
31.030.20.43.011 and 030.20.44.006 pursuant to subdivision of land. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Review and possible approval of proposal for salt and sand buildinq for Public Works facilitv
Public Works Director Eckles reviewed the proposal for a salt and sand storage building
at the new public works facility. He stated that using the original plans and
specifications by Advanced Storage Technologies it was determined that their estimate
did not include essential items such as a floor slab, electricity, natural and artificial
lighting, building siding and other features. He also stated that after many discussions
with the contractor of the facility, Dew Corporation, using multiple design strategies that
the best price that can be achieve is $243,000. Dew Corporation has agreed to pick up
half of the $3,000 consulting expense.
Mayor Kimble stated that the MPCA is going to require the containment of salt and
sand, even though he is not thrilled to spend more money, this will have to be done.
Councilmember Rheinberger agreed with the Mayor and recommended approval of
Option 1.
Councilmember Milbrandt asked about a "do nothing" option.
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City Council Meeting 02-14
July 23, 2002
Mayor Kimble stated that the do nothing option is would be to spread gravel over the
foundation area and proceed to solicit bids or wait to a future date to construct the
building.
.
Public Works Director Eckles stated that as part of the discussions with the
neighborhood near the public works facility the use of a salt and sand storage facility
would hide the materials and reduce the noise because trucks would be loaded inside
the facility.
Council members Zoller expressed disappointment in the estimation of cost of the public
works facility.
Council member Zoller stated that the Minnesota Department of Transportation is putting
all salt and sand in storage facilities in anticipation of the MCPA requirement. He stated
that it is not a requirement right now, but it would be in the future.
Councilmember Rheinberger asked what the estimated final cost of facility.
Public Works Director Eckles stated that the cost of the facility is still under the bid price
for the facility.
Council member Milbrandt asked if a decision on the salt and sand building needs to be
made now because he would rather see all costs before acting on this expenditure.
Mr. Robert Dew, Dew Corporation, stated that a decision tonight would not make or .
break the decision. He stated that the price of $243,000 is a firm price, it would not be
exceeded. He stated that the project would be higher if done at a future date because
of mobilization costs. This would not be a factor if approved tonight because the
contractors are already there.
City Administrator Hansen stated that $180,000 was budgeted for the salt and sand
storage facility and that the Change Order would be for an increase of $63,000 to the
building was.
Councilmember Milbrandt asked for a workshop and a complete report on all costs
related to the Public Works facility.
Councilmember Bealka asked what the benefit of having a salt and sand storage
building.
Councilmember Zoller stated that it keeps the material dry, reduces noise at loading,
and environmental concerns especially because the facility is near wetlands.
Motion by Councilmember Rheinberger, seconded by Council member Zoller to adopt
Resolution 2002-165, approval of proposal for salt and sand building for Public Works facility
and directing staff to provide all costs associated with the public works facility at a workshop .
with Council on August 6, 2002 at the 4:30 meeting. All in favor.
8
City Council Meeting 02-14
July 23,2002
.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
First readinq of Ordinance amendinq Sec. 41-6. Requlatinq towinq companies and requirinq
licenses therefore
City Attorney Magnuson stated the Police Department would like to perform background
checks on towing companies because of the trust factor in the towing and impounding
of vehicles. The BCA requires reasons for criminal background checks, specifically by
ordinance. This amendment would specifically authorize the Police Department to
perform background checks on the towing company employees.
Motion by Council member Bealka, seconded by Council member Rheinberger approving the
first reading of an ordinance amending Section 41-6, regulating towing companies and
requiring licenses therefore. All in favor
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Fire protection contract discussion
.
City Administrator Hansen stated that in the past a modified "Komp Formula" that
includes the cost of overall service, number of runs per jurisdiction and the property
value protected and an "average of averages" including population and household size.
He also stated this is usually an excellent method to distribute the cost of providing
services however the increases scheduled for 2001 contracts were high so they were
reduced to a five percent (5%) increase.
Fire Chief Kallestad stated that the townships and the City of Grant are strictly for
emergency response. The township and the City of Grant do not receive all the
services the City of Stillwater receives, such as fire prevention and code enforcement,
public education, training and consulting for businesses, special events, and
maintenance of fire hydrant assistance. He reviewed three options the City could use.
Councilmember Rheinberger would like to see benefit match the cost of service or a
true cost allocation formula.
Councilmember Zoller asked is it a benefit of protection or cost of actual runs.
Council member Milbrandt stated that the reason it was 5% last year was because the
townships and the City of Grant had already had their budgets cast and it would have
put them in financial hardships. He stated that he agreed with Council member
Rheinberger and would like to see costs closer to benefit, but notlose money on every
trip the department makes.
.
City Administrator Hansen indicated that he did know of a better formula to use than
what the City uses now. However, sitting down with the townships and the City of Grant
and seeing what their thoughts were on the cost allocations was a good idea.
9
City Council Meeting 02-14
July 23, 2002
~.
Mayor Kimble stated he would like to see more information and have the item come
back to Council at the August 2, 2002 meeting.
.
Motion by Councilmember Zoller, seconded by Councilmember Milbrandt directing the City
Administrator to meet with the townships and the City of Grant to provide them with information
relating to the cost of protection services and discuss the fire contracts and provide information
to Council at the August 2,2002 meeting. All in favor.
Bid Award for Curve Crest West Extension Proiect (Proiect 2001-24)
Public Works Director Eckles reviewed the bids received for the Curve Crest West
Extension Project. He stated that the low bidder was Tower Asphalt, Inc. for
$230,347.75.
Motion by Councilmember Zoller, seconded by Council member B~alka to adopt Resolution
2002-166, accepting bids and awarding contract for Curve Crest Boulevard Extension project
(Project 2001-24). All in favor. .
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Possible approval of cost sharinq aqreement with Our Savior's Lutheran Church
Public Works Director Eckles stated that Our Savior's Lutheran Church has sUbmitted.
plans for an addition to their facility. As part of that construction major storm water
improvements are proposed. He stated that by increasing the size and scope of the
church improvements the City could construct improvements needed for the Lily Lake
Diversion Project and avoid disrupting Olive and Brick Streets as well as the bike trail
and ditch along County Road 12. He also stated that the church is willing to participate.
The City would contribute funds to the project to cover all the additional charges
necessary to make this project meet both parties' needs.
Mr. Eckles anticipated a cost savings of approximately $100,000 on the Lily Lake
Diversion project by utilizing the church's project. He stated that a cost sharing
agreement with the church would be needed and a resolution passed declaring that all
the additional costs associated with project is included in the Lily Lake Phase 2 project.
Mayor Kimble stated that this is what the community likes to see, private and public
cooperation. He thanked staff for their effort in making the joint venture work.
Motion by Council member Milbrandt, seconded by Council member Rheinberger to adopt
Resolution 2002-167, approving storm water improvements relating to Our Saviors Lutheran
Church Addition Project. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
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City Council Meeting 02-14
July 23, 2002
Approval of ChanQe Order for Public Works facilitv
Public Works Director Eckles reviewed the change order request for the public works
facility. He stated that the change order includes the previously approved addition of
insulation of the office area, a fire extinguisher added per code, roof materials due to the
change on the low slope no warranty is provided for the original material on the low
slope, ships ladder was exchanged for the metal stairs and floor finishing in the office
area. He stated that the change in contract amounts to $17,476, however Council
previously approved $8,635 so the new items are $8,841 in additional cost.
Motion by Council member Bealka, seconded by Councilmember Rheinberger to adopt
Resolution 2002-168, approval of Change Order #7 Public Works Facility Project(Project
9619). All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Livable Communities Decomonstration Account Application
Community Development Director Russell reviewed the Livable Communities Demonstruction
Account application. He stated that the grant request for $2,050,000 would connect the
Territorial Place Project and Lofts Project to the new Main Street Plaza, Transit Hum and
parking through trail improvements and extension of the Main Street streetscape. He also
stated that the grant would be reviewed by Met Council and the City should know about
funding possibly in December.
Motion by Council member Rheinberger, seconded by Council member Bealka to adopt
Resolution 2002-169, Authorizing Application for the Livable Communities Demonstration
Program
COMMUNICATIONS/REQUESTS
Mayor Kimble reviewed a letter from Mr. David LaPonte on the success of the Great River
Energy Bicycle Festival.
COUNCIL REQUESTS
Mayor Kimble acknowledged the information presented regarding the process for selecting an
architectural investigator as requested at the July 2nd meeting.
Council member Bealka requested that he would like to work with Ms. Fitzgerald and the
Heritage Preservation Commission on the selection.
Community Development Director Russell stated that he could contact Ms. Fitzgerald to work
on and discuss this issue and process. He also stated that Ms. Fitzgerald would inform him of
the Heritage Preservation Commission meeting when the RFPs would be discussed.
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City Council Meeting 02-14
July 23,2002
"
ADJOURNMENT
Motion by Council member Rheinberger, seconded by Councilmember Bealka to adjourn the .
meeting at 9:22 p.m. All in favor.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2002-159, directing payment of bills
Resolution 2002-160, accepting bids and awarding contract for play equipment for the Old
Athletic Field
Resolution 2002-161, approving new off-sale liquor license to SuperValu, Inc., DBA: Cub
Foods.
Resolution 2002-162, approving private development agreement with The Lofts of Stillwater,
Inc.
Resolution 2002-163, resolution making certain finding with respect to substandard buildings
(501 North Main Project)
Resolution 2002-164, reapportioning special assessments for parcel numbers .
31.030.20.43.011 and 030.20.44.006 pursuant to subdivision of land
Resolution 2002-165, approval of proposal for salt and sand building for Public Works facility
Resolution 2002-166, accepting bids and awarding contract for Curve Crest Boulevard
Extension project (Project 2001-24)
Resolution 2002-167, approving storm water improvements relating to Our Saviors Lutheran
Church Addition Project
Resolution 2002-168, approval of Change Order #7 Public Works Facility Project (Project
9619)
Resolution 2002-169, Authorizing Application for the Livable Communities Demonstration
Program
.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-15
July 23, 2002
SPECIAL MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and
Mayor Kimble
Absent: None
Also present: City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Administrative Secretary Moore
Charter Commission
Members: Wayne Anderson
Richard Colemeier
Chuck Donnelley
Gary Kriesel
Nile Kriesel
John Lund
Patrick Needham
Press:
Julie Kink, Courier
APPROVAL OF GAMBLING PERMIT FOR ST. CROIX VALLEY LIFE CARE
CENTER
Motion by Councilmember Rheinberger, seconded by Council member Zoller to
approve the gambling permit for St. Croix Valley Life Care Center as submitted.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
JOINT MEETING WITH CHARTER COMMISSION
Council held a workshop with the Stillwater Charter Commission to
discuss the Charter Commission's investigation into placing the Water
Board under the City's Public Works Department. A Charter amendment
would require a 5-0 vote by the Council, or the Charter Commission could
place the question on the ballot. Council discussed doing a study to
determine cost savings, either in-house or by an outside consultant,
before making a decision.
Motion by Council member Milbrandt, seconded by Councilmember Rheinberger
to hire an outside consultant to study the potential savings to the City by merging
the Water Board with the Public Works Department, at a cost not to exceed
$7,500. All in favor.
The study would have to be completed during the month of August in
order to allow the item to be placed on the ballot for November 5. Council
agreed the study should be completed by the first Council meeting in
September.
Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger
to adjourn the meeting at 5:37 p.m.
Jay L. Kimble, Mayor
ATTEST:
Susan L. Moore,
Administrative Secretary
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LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2002- 170
.
Abbott Paint & Carpet
Ace Rental
Action Rental
American Pump Co.
Ancom Communications
Arch Wireless
Association Construction Publication
Association of MN Emergency Managers
AT & T Broadband
AT & T Wireless
Barthol, Bob
Bonestroo, Rosene, Anderlik & Assoc.
Braun Pump and Controls
Carrott Top Industries
Catco
COW
Century Power Equipment
Clarey's Safety Equipment
Coca Cola
Cottagewood Partnership LLC
Cub Food
Cutter's Pub and Grill LTD.
Cy's
Dell Computers
Dust Coating
Earl F, Anderson
Elligott, William S,
Emergency Apparatus
Express Photo
Finizio, Victor
Flannigan Heating and AlC
Forestry Suppliers, Inc.
Fred's Tire
Gephart Electric
Global Equipment Company
Gopher Bearing Co.
GFOA
Grafix Shoppe
Greeder Electric
Handy Hitch & Welding
Heartland Automotive Serv/Jiffy Lube
Heritage Printing
Hi-Tech Signs, Inc.
Holiday Fleet
Humane Society
IACP Annual Conference
J.P, Cooke Co.
Kramer, Karen
.
Paint
Electric Tape, Fasteners
Propane, Stump Grinder
Rental of Pump and Accessories
Gel Earpiece
Pagers
Publication
AMEM Conference
Cable
Cell Phone
Refund Life Ins, Premiums
Professional Services
Equipment Repair
Flag & Holders
Equipment Repair Supplies
Server & Software
Chain brake
Inspection & Maintenance
Concession Supplies
Grading Escrow Refund
Council, Fire
Refund 6 Month Liquor License Fee
Uniforms
Computer
Chloride
Repair Supplies
Refund Landscape Escrow
Equipment Repair
Processing
Reimburse Overpayment Ice Time
Refund Overpayment
Engineering Supplies
Tire Repair
Install Capaciters for Generator
Bookcase
Bearing Inserts
Membership Renewal
Stillwater Logo Inspection Vehicle
Repair Ballfield Lights
Trailer Hitch Tahoe
Vehicle Maintenance
Newsletter
Banner
Fuel
2nd Qtr Animal Impound Fees
Registration
Dog License Tags
Park Refund
63.47
20.63
1,922.73
1,395.81
29.77
1,206.14
301.02
100.00
71.57
255.97
14.40
6,981.73
115.98
460.00
95.14
6,040.99
931.61
242.60
350.25
1,500.00
435.37
1,375.00
244.83
3,107.68
120.00
106.93
2,942.33
821 . 19
15.56
403.75
50.00
95.49
47.12
6,379.00
161.98
206.09
125.00
125.14
287.00
329.75
29.65
2,977.15
140.00
5,493.00
1,432.95
225.00
38.51
50.00
EXHIBIT" A" TO RESOLUTION #2002- 170
Krueger International, Inc,
Lacal Equipment
Lake Country/North Star Chapters
Lakeview Hospital
League of MN Cities
Legislative Associates, Inc.
Magnuson Law Firm
McDonald Construction
McDonald Homes
McLeod USA
Med Tech Resources Inc.
Menards
Met Council
Met Life Dental
Mid America Business Systems
Miller Excavating Inc.
MN Dept of Admin. Intertechnologies
MN Dept of Economic Security
MN State Fire Chiefs Association
MN Sun Publication
MTI Distributing
Municipal Clerks & Finance Officers
National Fire and Rescue
Nestle Ice Cream Company
Nextel
Northland Chemical Corp.
Oak Ridge Community Church
On Site Sanitation
Owatonna Motor Co,
Packaging Store
Parts Associates
PC Pit Stop
PC Solutions Inc.
Peltier, Mike
Polar Mazda
Press Publication
Rigney, Donald
River Valley Printing
Ruttger's
Ryland Homes
St. Croix Boat & Packet
St. Croix Office
St. Croix Rec. Co.
St. Croix Tree Service
Soft Choice Corporation
Spartan Promotional Group
Sprint
SRF Consulting
Stillwater Courier
Shelf Divider
Equipment Repair Supplies
Seminars
Legal Blood Draws
Insurance
Professional Services
Professional Services
Landscape Escrow
Grading Escrow Refund
Telephone
Fire Gloves
Maintenance Supplies
July SAC Report
Insurance
Records Retention Application
Install Sewer Line
June 2002 Usage
Professional Services
Conference Fees
Lumber Jack Days Ad
Equipment Repair Supplies
Membership Renewal
Subscription
Concession Supplies
Cell Phones
Chemicals
Park Refund
Rentals
Inspection's Truck
Freight
Hardware
Printer Repair
Maintenance Contract
Mileage Reimbursed
Equipment Repair Supplies
Publication
Meals & Mileage Reimbursement
Forms, Bus Cards
Conference Lodging
Grading Escrow Refund
July Arena Billing
Office Supplies
Tot Seat & Swings
Tree Removal
Software Upgrades
Signs
Cell Phones
TH 36 Partnership Study
Publication
~
\
Page 2
.
96.62
1,401.20
250.00
120.00
500,00
4,975,00
11,587,58
2,941,00
21,000.00
648.01
198,66
228.48
16,632.00
135.72
430.00
3,450,00
170.18
419.05
135.00
210.00
501.66
35.00
20.00
72.24
268.17
184.03
125.00
1,156.02
19,345.00
58.70
92.27
144.45
173.00
85.78
287.69
288.00
129.76
238.56
958.50
4,500.00
34,395.70
693.09
1,670.51
1,853,10
32,342.36
49.31
41.27
123.46
60.61
.
.
"
. EXHIBIT II A" TO RESOLUTION #2002- 170 Page 3
Stillwater Equipment Co, Drug Test Kits 688.35
Stillwater Ford Service & Repair Vehicle 243.17
Stillwater Gazette Publication 56.42
Stillwater Lions Dues & Meals 78.00
Stillwater Motors Vehicle Maintenance 868.48
Stork Public Works Facility 2,425.75
Suburban Lighting Repair Lights Lily Lake Ballfield 891.76
TA Schifsky & Sons Asphalt, 2002 Street Improvements 155,140.15
UBC Cement 51.28
Vance Brothers Tack Oil 1,211.44
Vanderbent, Teresa Park Refund 50.00
Van Paper Maintenance Supplies 523.98
Verizon Wireless Cell Phones 479.63
Vetsch, Sandra Uniforms 33,00
Viking Office Products Binders, Labeler 165.47
Wally Carlson & Sons Inc. Diesel Fuel 249.21
Walmart Supplies 142.84
Washington County Recorder Variances 112.50
Washington County Sheriff 2nd Qtr MDT's 3,420.00
Washington County Tax & Research Certifiy TI F 9 140.00
Washington SWCD First Half Lake Monitoring/Lab Charges 1,000.00
Waste Management 1 st Half Garbage Certification 15,729.89
. Wear Guard Uniforms 26.48
West Coast Publishers Book 41,95
Wet Tek Cooling Tower Treatment 512.56
Zebra Lables Unprinted Labels 408.32
MANUAL CHECKS JULY 2002
Aspen Mills Uniforms 58.00
MN Dept of Finance Application Fees 65,347.00
Postmaster Postage Newsletter 1,068.29
Xcel Electricity/Gas 18,355.73
ADDENDUM TO BILLS
Cole Papers Building Maintenance Supplies 694.74
Goodwill July ADC 2002 337.00
GFOA Certification Exam Fee 145.00
Jansens Cleaning Service Maintenance Agreement 450.00
Johnson Controls HV AC Air Conditioning 563.00
Kaeck, Brian Sub Custodial Hours for R Erickson 216.00
Lone Oak Irrigation, Inc, Repair Sprinkler System 244.00
. Price, Monica Reimburse Refridgerator 680.52
Quill Copy Paper 219.00
EXHIBIT" A" TO RESOLUTION #2002- 170
Qwest
Sedgwick Heating & Air
Stillwater Township
Washington Cty. License
Xcel
Yocum Oil
Adopted by the City Council this
6th Day of August, 2002
Telephone
Refund Permit/Cancelled
2002 Annexation Agreement
Sales Tax,Plates
Electricity/Gas
Fuel
Page 4
1,359.95
50,00
12,956.16
1,310,93
20,649.91
1,491.67
TOTAL
526,174.55
.
.
.
...
.
."J
LIST OF BILLS
EXHIBIT n An TO RESOLUTION #2002- 170
.
.
Abbott Paint & Carpet
Ace Rental
Action Rental
American Pump Co.
Ancom Communications
Arch Wireless
Association Construction Publication
Association of MN Emergency Managers
AT & T Broadband
AT & T Wireless
Barthol, Bob
Bonestroo, Rosene, Anderlik & Assoc.
Braun Pump and Controls
Carrott Top Industries
Catco
CDW
Century Power Equipment
Clarey's Safety Equipment
Coca Cola
Cottagewood Partnership LLC
Cub Food
Cutter's Pub and Grill LTD.
Cy's
Dell Computers
Dust Coating
Earl F. Anderson
Elligott, William S,
Emergency Apparatus
Express Photo
Finizio, Victor
Flannigan Heating and NC
Forestry Suppliers, Inc.
Fred's Tire
Gephart Electric
Global Equipment Company
Gopher Bearing Co,
GFOA
Grafix Shoppe
Greeder Electric
Handy Hitch & Welding
Heartland Automotive Serv/Jiffy Lube
Heritage Printing
Hi-Tech Signs, Inc.
Holiday Fleet
Humane Society
IACP Annual Conference
J.P. Cooke Co.
Kramer, Karen
.
Paint
Electric Tape, Fasteners
Propane, Stump Grinder
Rental of Pump and Accessories
Gel Earpiece
Pagers
Publication
AM EM Conference
Cable
Cell Phone
Refund Life Ins, Premiums
Professional Services
Equipment Repair
Flag & Holders
Equipment Repair Supplies
Server & Software
Chainbrake
Inspection & Maintenance
Concession Supplies
Grading Escrow Refund
Council, Fire
Refund 6 Month Liquor License Fee
Uniforms
Computer
Chloride
Repair Supplies
Refund Landscape Escrow
Equipment Repair
Processing
Reimburse Overpayment Ice Time
Refund Overpayment
Engineering Supplies
Tire Repair
Install Capaciters for Generator
Bookcase
Bearing Inserts
Membership Renewal
Stillwater Logo Inspection Vehicle
Repair Ballfield Lights
Trailer Hitch Tahoe
Vehicle Maintenance
Newsletter
Banner
Fuel
2nd Qtr Animal Impound Fees
Registration
Dog License Tags
Park Refund
63.47
20.63
1,826.88
1,395.81
29.77
1,206.14
301.02
100.00
71,57
255,97
14.40
6,981.73
115.98
460,00
95.14
6,040.99
63,53
242.60
350.25
1,500.00
435.37
1,375.00
244,83
3,107.68
120.00
106.93
2,942.33
821.19
15.56
403.75
50,00
95.49
47.12
6,379.00
161.98
206.09
125.00
125,14
287.00
329.75
29.65
2,977.15
140,00
5,493,00
1,432.95
225.00
38.51
50,00
EXHIBIT" An TO RESOLUTION #2002- 170
Krueger International, Inc.
Lacal Equipment
Lake Country/North Star Chapters
Lakeview Hospital
League of MN Cities
Legislative Associates, Inc.
Magnuson Law Firm
McDonald Construction
McDonald Homes
McLeod USA
Med Tech Resources Inc.
Menards
Met Council
Met Life Dental
Mid America Business Systems
Miller Excavating Inc.
MN Dept of Admin, Intertechnologies
MN Dept of Economic Security
MN State Fire Chiefs Association
MN Sun Publication
MTI Distributing
Municipal Clerks & Finance Officers
National Fire and Rescue
Nestle Ice Cream Company
Nextel
Northland Chemical Corp.
Oak Ridge Community Church
On Site Sanitation
Owatonna Motor Co,
Packaging Store
Parts Associates
PC Pit Stop
PC Solutions Inc.
Peltier, Mike
Polar Mazda
Press Publication
Rigney, Donald
River Valley Printing
Ruttger's
Ryland Homes
St. Croix Boat & Packet
St. Croix Office
St. Croix Rec, Co.
St. Croix Tree Service
Soft Choice Corporation
Spartan Promotional Group
Sprint
SRF Consulting
Stillwater Courier
Shelf Divider
Equipment Repair Supplies
Seminars
Legal Blood Draws
Insurance
Professional Services
Professional Services
Landscape Escrow
Grading Escrow Refund
Telephone
Fire Gloves
Maintenance Supplies
July SAC Report
Insurance
Records Retention Application
Install Sewer Line
June 2002 Usage
Professional Services
Conference Fees
Lumber Jack Days Ad
Equipment Repair Supplies
Membership Renewal
Subscription
Concession Supplies
Cell Phones
Chemicals
Park Refund
Rentals
Inspection's Truck
Freight
Hardware
Printer Repair
Maintenance Contract
Mileage Reimbursed
Equipment Repair Supplies
Publication
Meals & Mileage Reimbursement
Forms, Bus Cards
Conference Lodging
Grading Escrow Refund
July Arena Billing
Office Supplies
Tot Seat & Swings
Tree Removal
Software Upgrades
Signs
Cell Phones
TH 36 Partnership Study
Publication
Page 2
"
;..
.
\--
96,62
1,401.20
250.00
120,00
500,00
4,975,00
11,587,58
2,941,00
21,000,00
648.01
198,66
228.48
16,632,00
135,72
430.00
3,450,00
170.18
419,05
135.00
210.00
501.66
35,00
20.00
72.24
268.17
184.03
125.00
1,156.02
19,345.00
58,70
92.27
144.45
173.00
85.78
287.69
144.00
129.76
238.56
958.50
4,500.00
34,395.70
684.20
1,670.51
1,853.10
32,342.36
49,31
41,27
123.46
60.61
.
.
4IIJ
.
.
4IIJ
EXHIBIT" An TO RESOLUTION #2002- 170
Stillwater Equipment Co,
Stillwater Ford
Stillwater Gazette
Stillwater Lions
Stillwater Motors
Stork
Suburban Lighting
T A Schifsky & Sons
UBC
Vance Brothers
Vanderbent, Teresa
Van Paper
Verizon Wireless
Vetsch, Sandra
Viking Office Products
Wally Carlson & Sons Inc.
Walmart
Washington County Recorder
Washington County Sheriff
Washington County Tax & Research
Washington SWCD
Waste Management
Wear Guard
West Coast Publishers
Wet Tek
Zebra Lables
MANUAL CHECKS JULY 2002
Aspen Mills
MN Dept of Finance
Postmaster
Xcel
Adopted by the City Council this
6th Day of August, 2002
Page 3
Drug Test Kits
Service & Repair Vehicle
Publication
Dues & Meals
Vehicle Maintenance
Public Works Facility
Repair Lights Lily Lake Ballfield
Asphalt, 2002 Street Improvements
Cement
Tack Oil
Park Refund
Maintenance Supplies
Cell Phones
Uniforms
Binders, Labeler
Diesel Fuel
Supplies
Variances
2nd Otr MDT's
Certifiy TIF 9
First Half Lake Monitoring/Lab Charges
1 st Half Garbage Certification
Uniforms
Book
Cooling Tower Treatment
Unprinted Labels
Uniforms
Application Fees
Postage Newsletter
Electricity/Gas
688,35
243,17
56.42
78,00
868.48
2,425.75
891.76
155,140.15
51.28
1,211.44
50.00
523.98
479,63
33.00
165.47
249,21
142,84
112.50
3,420,00
140.00
1,000,00
15,729.89
26.48
41.95
512.56
408,32
58.00
65,347.00
1,068.29
18,355,73
.
.
.
USE OF LA \V ENFORCEMENT PERSONNEL
AGREEMENT
This Use of Law Enforcement Personnel Agreement ("Agreement") is made by and
between the Metropolitan Airports Commission ("MAC"), 6040 28th Avenue South,
Minneapolis, Minnesota 55450 and the City of Stillwater, 2 I 6 North Fourth Street, Stillwater,
Minnesota 55082 ("Agency").
WHEREAS, MAC needs assistance in providing licensed law enforcement officers
(LEOs) at the passenger screening checkpoints;
and
WHEREAS, Agency has indicated that it can provide LEOs to assist MAC.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
ARTICLE I
SERVICES
Agency agrees to provide uniformed LEOs to MAC for airport security duties. The duties
are primarily located at or around the passenger security screening checkpoints within the
terminal buildings. The scheduling of the LEOs and the number of LEOs assigned to MAC
for airport security duties shall be determined by mutual agreement of the parties.
ARTICLE II
FEES AND CHARGES
MAC shall pay the Agency for the services rendered as agreed upon in Attachment A. MAC
shall not be responsible for any additional costs beyond the amount indicated in Attachment
A.
If a change in fees on Attachment A is required, then Agency shall provide at least thirty (30)
days written notice to MAC.
ARTICLE III
CANCELLATION
This Agreement may be cancelled by either party without cause upon ten (10) days written
notice. The right to cancel is in addition to all other rights and remedies available to MAC
under this Ao,reement or otherwise by law.
ARTICLE IV
LIABILITY
1) For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. 466), the
employees and officers of the Agency are deemed to be employees (as defined in Minn.
Stat. 466.01, subdivision 6) of MAC with respect to airport security services pursuant
to this Agreement.
<
MAC LEO Agreement
August 6, 2002
2) Nothing in this Agreement shall be construed to waive any rights, privileges,
immunities, or tort damage limitations available to either MAC or the Agency under .
Federal or State law.
3) MAC agrees to defend and indemnify the Agency against any and all claims brought or
actions filed against the Agency or the Agency's officers, employees, or volunteers,
including but not limited to those for injury to any third person or persons, death of any
third person or persons, damage to the property of any third person or persons, or
violations of the civil rights of any third person or persons, arising from the
performance and provisions of airport security services pursuant to this Agreement.
4) MAC agrees to maintain in effect during the duration of this Agreement and at its
expense general liability insurance providing limits of at least $25,000,000 bodily
injury, personal injury and property damage combined each occurrence/offense. The
insurance policy will include the Agency as an additional insured with respect to the
services provided in this Agreement. MAC will provide the Agency with a certificate
of insurance naming the Agency as an additional insured and providing at least a ten
(0) day notice of cancellation or any significant material change in coverage.
ARTICLE V
WORKERS' COMPENSATION
Each party shall be responsible for injuries or death of its own personnel. The Agency will
maintain workers' compensation insurance or self-insurance coverage, covering its own
personnel while they are performing airport security activities pursuant to this agreement.
Each party or its officers, employees, or volunteers waives the right to sue the other party
or its officers, employees, or volunteers, for any workers' compensation benefits paid to its
own employees or volunteers or their dependent, even if the injuries are caused wholly or e,
partially by the negligence of the other party of its officers, employees, or volunteers.
ARTICLE VI
DAMAGE TO EQUIPMENT
Each party shall be responsible for damage to or loss of its own equipment. Each party and
their representatives waives all rights to sue the other party for any damages to or loss of
its equipment, even if the damage or loss were caused wholly or partially by the negligence
of any other party or its officers, employees, or volunteers.
ARTICLE VII
EMERGENCIES
MAC recognizes that the Agency may have to recall its personnel for emergency purposes.
Agency will attempt to notify MAC at the earliest possible time that the Agency's LEOs are
unavailable for services under this Agreement
ARTICLE VIII
LEOs EMPLOYMENT STATUS
LEOs provided by the Agency remain employees of the Agency. It is agreed that nothing
contained in this Agreement is intended or shall be construed in any manner as creating or
establishing an employment relationship between the MAC and the Agency's employees.
For this Agreement, the Agency's LEOs are expected to follow the policies and procedures .
2
MAC LEO Agreement
August 6, 2002
.
of the Agency. The Agency agrees to be responsible for taking any appropriate action for
performance related matter against its employees,
MAC reserves the right to deny an Agency's LEO from providing servIces under this
Agreement.
ARTICLE IX
SUPERVISION
MAC agrees to provide limited supervision to the LEOs, MAC will designate one LEO as
the supervisor per shift. The supervisor's duties will involve coordination of the daily
schedule and periodic monitoring of the LEO's activities. The supervisor will notify
appropriate MAC staff regarding any performance issues. MAC will pass along the
information to Agency for the Agency's follow-up.
ARTICLE X
NOTICE
All notices required by law or this Agreement must be in writing and delivered in person or
sent by mail to the following parties (or to any other address or person that one party
provides to the other party in writing as the official notification):
MAC:
Jo Edblom
Lieutenant, Airport Police Department
4300 Glumack Drive, Suite 370
St. Paul, MN 55111
Telephone: (612) 726-5115
.
AGENCY:
Chief Lany Dauffenbach
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Telephone: (651) 351-4900
ARTICLE XI
AUDIT
Agency shall keep at their principal office, in a system acceptable to MAC, accurate books,
accounts, records and documents relevant to the work conducted under this Agreement, and
shall keep such information for a period of six calendar years. MAC and the legislative
auditor shan have the right at all reasonable times during the business hours of Agency to
inspect the books, accounts, records, documents and accounting procedures and practices
relative to the work conducted under this Agreement.
ARTICLE XII
MINNESOTA GOVERNMENT DATA PRACTICES ACT
This Agreement and all data created by this Agreement are subject to the Minnesota
. Government Data Practices Act, regardless of who possesses the information.
3
,
MAC LEO Agreement
August6,2002
ARTICLE XIII
ENTIRE AGREEMENT
The parties agree that this document and Attachment A are the Entire Agreement between the
parties, No promises, representations or oral agreements have been made between the parties
that are not part of this Agreement; and no claim or liability shall arise from any
representations or promises not expressly stated in this Agreement except as expressly stated
in this Agreement.
ARTICLE XIV
MODIFlCA TlON
This Agreement may be modified only by a written agreement signed by both parties.
The parties agree, intend to be bound and execute this Agreement on the day and year as
indicated.
Date:
METROPOLITAN AIRPORTS COMMISSION
By:
Title:
Date:
City of Stillwater
By:
Jay L. Kimble, Mayor
Attest:
DiaD": F. Ward, City Clerk
4
.
.
.
.
USE OF LAW ENFORCEMENT PERSONNEL
AGREEMENT
Attachment A
MAC will reimburse the City of Stillwater based on the following
1. Cost of personnel
a. Salary schedule as per Article XXII and Appendix A of the Labor
Agreement between City of Stillwater, Minnesota and Law
Enforcement Labor Service, Inc. Employee's Union Local No. 257
or the salary schedule as per Article XXII and Appendix A of the
Labor Agreement between City of Stillwater, Minnesota and Law
Enforcement Labor Service, Inc. Employee's Union Local No. 254
Police Sergeants.
b. The salary paid shall be the contract amount in item 1 a at time and
one-half (1 'l2).
c.
Any officer working on any of the following holidays listed, the
salary paid shall also include an additional one-half ('l2) the
contract amount as calculated in item I b. Said holidays include:
New Year's Day, Martin Luther King Day, President's Day, July
4th, Memorial Day, Labor Day, Veterans Day, Thanksgiving Day
and Christmas Day.
.
d. The total amount to be paid by MAC to City of Stillwater will be at
the amount in 1 b and 1 c plus the costs for Medicare, PERA and
Worker's Compensation applicable at the time the officer is paid.
A rate of5% will also be added to the amount inlb and lc for
administrative fees for maintaining this program.
.
APPROVING LAW ENFORCEMENT PERSONNEL USE AGREEMENT
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the
Agreement between the City of Stillwater and Metropolitan Airports Commission
(MAC), for use of law enforcement personnel, as on file with the City Clerk, is
hereby approved, and the Mayor and Clerk are authorized to sign said
Agreement contingent upon review by the City Attorney.
Adopted by Council this 6th day of August, 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
Memorandum
To: Mayor Kimble and City Council Members
cc: Larry Hansen, City Administrator
From: Lany Dauffenbach, Police Chief
Date: 7/31/2002
Re: Century College Contract
.
The Century College training contract is due to be renewed. The cost is $1185.00 per year, The
training cost is very cheap as compared to other training. This will buy us three seats in any class
theyoffeLThe contract is a budgeted item,
Recommend approval of the Century College training contract.
1
RESOLUTION 2002-171
.
APPROVING AGREEMENT WITH MINNESOTA STATE COLLEGES AND
UNIVERSITIES FOR LAW ENFORCEMENT CONTINUING EDUCATION
PROGRAM AT CENTURY COLLEGE FOR 2003
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that
the agreement between the City of Stillwater and the Minnesota State Colleges
and Universities for Law Enforcement Continuing Education Program at Century
College is hereby approved, and the appropriate staff is authorized to sign said
agreement.
Adopted by Council this 6th day of August, 2002.
Jay L. Kimble, Mayor
Attest:
.
Diane F. Ward, City Clerk
.
.
.
.
{'~~ '{fJjJ , "
D( , i C(06P -]). () I
F,Y,:
03
Cost Center:
2II561
Obj, Code:
9182
Amount:
$1185
Vendor #:
P.O.#:
STATE OF MINNESOTA
MINNESOTA STATE COLLEGES AND UNIVERSITIES
Century COLLEGEIUNIVERSITY/SYSTEM OFFICE
INCOME CONTRACT
This contract is by and between Stillwater Police Department (hereinafter "PURCHASER") and the State of
Minnesota acting through its Board of Trustees of the Minnesota State Colleges and Universities, on behalf of
Century College (hereinafter "STATE"),
WHEREAS, the PURCHASER has a need for a specific service; and
WHEREAS, the STATE, is empowered to enter into income contracts pursuant to Minnesota Statutes, Chapter
136F;
NOW, THEREFORE, it is agreed:
I. DUTIES OF STATE. The STATE agrees to provide the following:
1, The Law Enforcement Continuing Education Program of Century College will provide approximately
300 hours of POST approved training for the period September 1, 2002 through June 30, 2003.
2. Registration for training will be conducted on a frrst-come, first-served basis with priority give to
licensed officers/dispatchers from participating member agencies. The number of enrollments from
individual agencies may be limited in some cases in order to accommodate all member agencies fairly,
3. The Training Program will be continually evaluated by means of course evaluations completed at the
conclusion of each training session, and program and curriculum evaluations and surveys will be
solicited from participating agencies. Training programs will be offered at Century College.
4. Enrollment reports will be provided to participating member agencies.
5, Courses not covered by this training agreement include Firearms Qualification and Training Program.
Any other course excluded by this agreement will be so identified in the training brochure,
II. DUTIES OF PURCHASER. The PURCHASER (participating agency) agrees to the following:
1. Participating agencies will publicize the program to officers and promote courses internally.
2, In order to best meet the specific needs oflaw enforcement, training officers/dispatchers from
participating member Law Enforcement agencies will be invited to scheduled meetings to participate in
the review of past and future curriculum and training concerns.
III. CONSIDERA nON AND TERMS OF PAYMENT.
.
A. Consideration for all services performed and goods or materials supplied by the STATE pursuant to this
contract shall be paid by the PURCHASER as follows:
Annual cost is $295 per slot for full-time licensed officers/dispatchers with the purchase of 6 or more
slots. Annual cost for 1-5 slots is $395 per slot.
Stillwater Police Department has made the commitment to purchase three slots at $395
each totaling $1185.
B. Terms of Payment. Payment shall be made by the PURCHASER no later than 30 days following receipt
of the invoice.
The STATE will invoice the participating agency quarterly according to the following schedule:
November, 2002
March, 2003
May, 2003
IV. TERM OF CONTRACT. This contract shall be effective on Sevtember 1, 2002, or upon the date that the
final required signature is obtained by the STATE, whichever occurs later, and shall remain in effect until
June 30, 2003, or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever
occurs frrst.
V. CANCELLATION. Century College reserves the right to cancel courses due to lack of enrollment.
Departments will NOT receive confIrmation of registration, but will be contacted by phone or by mail if
the class is filled or canceled.
.
Notice of registration cancellation by an officer must be received three working days prior to the start
of the course. Agencies or officers who fail to give such notice will be billed and the participating
department/agency will be billed $lO/officer for "NO SHOWS."
VI. AUTHORIZED REPRESENTATIVES. The PURCHASER'S Authorized Representative for the purposes of
administration of this contract is Craif! Peterson. The STATE'S Authorized Representative for the purposes
of administration of this contract is Joan Peterson. Each authorized representative shall have fmal authority
for acceptance of services of the other party and shall have responsibility to ensure that all payments due to
the other party are paid pursuant to the terms of this contract.
VII. ASSIGNMENT. Neither the PURCHASER nor the STATE shall assign or transfer any rights or obligations
under this contract without the prior written approval of the other party.
VIII. LIABILITY. The PURCHASER shall indemnify, save, and hold the STATE, its agents and employees
harmless from any and all claims or causes of action arising from the performance of this contract by the
PURCHASER or PURCHASER'S agents or employees. This clause shall not be construed to bar any legal
remedies the PURCHASER may have for the STATE'S failure to fulfill its obligations pursuant to this
contract.
.
2
.
.
.
IX AMERICANS WITH DISABILITIES ACT COMPLIANCE (hereinafter "ADA"), The PURCHASER is
responsible for complying with the Americans with Disabilities Act, 42 U.S,c, 12101, et, seq. and regulations
promulgated pursuant to it. The STATE IS NOT responsible for issues or challenges related to compliance
with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA.
X AMENDMENTS, Any amendments to this contract shall be in writing and shall be executed by the same
parties who executed the original contract or their successors in office.
XI. GOVERNMENT DATA PRACTICES, The PURCHASER agrees to comply with the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the
STATE in accordance with this contract and as it applies to all data created, collected, received, stored,
used, maintained or disseminated by the PURCHASER in accordance with this contract. The civil
remedies of Minnesota Statutes Section 13.8, apply to the release of the data referred to in this Article by
either the PURCHASER or the STATE.
In the event the PURCHASER receives a request to release the data referred to in this Article, the
PURCHASER must immediately notify the STATE. The STATE will give the PURCHASER
instructions concerning this release of data to the requesting party before the data is released.
XII. JURISDICTION AND VENUE. This contract shall be governed by the laws of the State of Minnesota,
Venue for all legal proceedings arising out of this contract, or the breach thereof, shall be located only in the
state or federal court with competent jurisdiction in Ramsey County, Minnesota,
XIII, STATE AUDITS, The books, records, documents, and accounting procedures and practices of the
PURCHASER relevant to this contract shall be subject to examination by the contracting department and the
Legislative Auditor.
XIV. OTHER PROVISIONS. (Attach additional page(s) if necessary):
Inclement Weather
Listen to WCCO Radio for any college closing information,
POST Credits
Peace officers who successfully complete the POST approved courses will receive peace officer continuing
education credits.
Discrimination Policy
In accordance with the administrative rules of the Minnesota POST Board and the Policy of Century College,
all persons shall be eligible for enrollment in any program regardless of race, color, religion, sex, national
origin, residency, marital status or physical disabilities.
If you need a reasonable accommodation for a disability (e,g., wheelchair accessibility, interpreter, Braille or
large print materials) such an accommodation can be made available upon advance request. Please contact
the Century College Access Center, 651-779-3355 or TTY 651-773-1715 as soon as possible.
Waiting Lists
If a course should fill, officers will be put on a waiting list.
3
IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby, .
APPROVED:
1. MINNESOTA STATE COLLEGES AND
UNIVERSITIES
2. PURCHASER:
PURCHASER certifies that the appropriate
person(s) have executed the contract on behalf
of PURCHASER as required by applicable
articles, by-laws, resolutions, or ordinances.
Century COLLEGEIUNIVERSITY/SYSTEM
OFFICE
By (authorized signature)
By (authorized signature)
. JL
Title Vice Pr sident, CE/CT
Title
Date
Date July 15,2002
By (authorized signature)
Title
Date
3. AS TO FORM AND EXECUTION:
By (authorized college/university/system office
signatun:
Title
Date July 15,2002
4
.
.
.
Memorandum
To: Mayor and City Council members
cc: Lany Hansen, City Administrator
From: Lany Dauffenbach, Police Chief
Date: 7/3112002
Re: Safe and Sober grant application 2003
Stillwater, Bayport and Oak Park Heights Police Departments have filled out an application for "Safe
and Sober" funding for 2003, We need council approval to proceed with the application process.
Police has been involved with "Safe and Sober" since 1996, The money will be used for
special enforcement projects throughout the year.
approval of the grant application.
1
RESOLUTION 2002-172
AUTHORIZING EXECUTION OF GRANT AGREEMENT
WITH MINNESOTA DEPARTMENT OF PUBLIC SAFETY
FOR SAFE AND SOBER COMMUNITIES PROJECT
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the
Stillwater, Minnesota Police Department enters into a Grant Agreement with the
Minnesota Department of Public Safety, Office of Traffic Safety for the project
entitled Safe & Sober Communities for the year 2002-2003.
Larry Dauffenbach, Chief of Police, is hereby authorized to execute such
agreements as are necessary to implement the project on behalf of the Stillwater
Police Department.
BE IT FURTHER RESOLVED, that the City of Bayport, is hereby authorized to
be the fiscal agent and administer this grant on behalf of the Stillwater Police
Department.
Adopted by Council this 6th day of Augustm 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
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RESOLUTION 2002-173
APPOINTING ELECTION JUDGES AND FIXING COMPENSATION
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the following named
persons, shall be appointed as Election Judges eligible to serve at the Primary Election to be
held on September 10, 2002 and/or the General Election to be held on November 5, 2002.
BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of
Election be, and the same is hereby fixed at $8.00 per hour; and the compensation for the Co-
Chairperson Judges is hereby fixed at $10.00 per hour and that the City will provide one meal to
judges as part of their compensation,
i~':J~~':lw,.,~,~~,."w. JI?~!ryw,,___._,~..~,~,ww,_.
S, Judith
Diana
Kent
Lee
Marlene
Ed
Rema
Eileen
Keldi
She I
Larson
Larson
ennartson
Lentz
Linner
MacDonald
Meader
ce
rris
Norris
Polehna
Renfrow
,Joe ,m '" m., ,..,.. '3~~irl~~rg~tmm
~9m~ggt "."mmm.mm.m_ Bbeirl~.~.r.g~J::.
.~~rl~L. '. ..m.,.,...., .,f3id~~..mmm,mmmwm.m'.
:1\II~~I~r1..~,..,.',m."""",.",.__...,wmm j'3i!~~!_m"..~"..".,"',.,.
lBgQ.~r!...~....m..~.~,.m,.__..~'3g~.~L Sr.
ICarroll Hock
~~-~~_~~'W"W___'~"~__'_^wr.~_~__.,_.__~~___,,_..,__~,,w~_"~"~_~.~"~~___,~,,.c. ,_,.,._~_"
ICarolj'3()~ttg~rmm
;~LJs!lrl 'R ut!~rl...", ".
11\II9!YArlrl '...mmm ,.."".., .. ."..;~~rlc!~~rl...,...
!E?9!~m. ",'..,. ..",... ", .. J~chlosser
11?()~()t~Ym ,mm , ;~cullen
1E?~y~~IL"."" ,..,.....w.,.,... ",..'.'..'m__J~g~lIY'wm__mw__..mm.'
II\II~rym'..,..m,..,"",.'.'...m"....,m"..,"....m..m'.J~rlr19,~EEr1...,
11\ll.~E9a~~_..,...,____....,..m..1Stuart
1!'J__oSIl1~"..m_..m...'.m'.'~__,wL~~~~~()_r1,"
IVicky Turchiniak
""~'~~~~_~__v._._m____~___~~'"~.m_'..'._Y_V__AW^~_~~~__~~_~___~,
jGretchen .. :Turnblad
IVincent "tfurnblad
!Jerry Turn uist
i................................. m._......_......... ....,.. ..... . ........_...._...._.____m
'Darwin ,Wald
!Marlene jWoltman
lI\ll9!~.... ___...._. ,'m.'m...J-?~!!12~Lm_m~m"".,.mm.,m
.
.
*Not eligible for Primary Election and dependent on Primary Election outcome for General
Election
.
.
.
.
Adopted by the Stillwater City Council this 6th day of August, 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
RESOLUTION 2002-174
RESOLUTION MOVING SENIOR DEFERRED ASSESSMENTS (L1 220) TO A
LEVIED ASSESSMENT FOR PROPERTY AT 904 HARRIETT
(Parcel #33.030.20.21.0065)
WHEREAS, an assessment for L.I. 220 was adopted on September 4,1987; and
WHEREAS, the property owner at 904 Harriett, Helen Ryan, qualified for a senior
citizen deferment; and
WHEREAS, the property has changed ownership therefore voiding the senior
citizen deferred certification.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater that that the senior citizen deferred assessments in the amount of
$4,095.00 for property at 904 Harriet (Parcel #33.030.20.21.0065) be moved to a
levied assessment.
Adopted by the City Council of the City of Stillwater this 6th day of August, 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
..
.'
.
1675Market Drive" Stillwater,'MN 55082 " 651-430~2601 .. Fax: 651-430-2415
2002 Capital Budget R~allocation
. ,
, We have 'incurred some additional savings on items that Capital Outlay was provided for.
I would like to're.allocatethose funds for other products-that are needed at the Recreation
,Center and Lily Lake. These are Items that will have to be purchased either now or in the
near f~tureif fu~ding is not provided at this time.' This will .J.so aid in controlling payroll
expense. The Recreation Center would greatly appreciate your approval on t~is matter..
...
,- ,
1675 MarketDrive ~ Stillwater, MN 55082 · 651-430-2601 · Fax: 651-430-2415'
. Spent Savings,
2,000
, 9,000
2,25,0
8,000_ 9,000
6,000-
70,000 10,000
,
80,250 36,000
Capitol Outlay , 2002
Computer 2,000
Monitoring system 9,000
Software'upgrades cty wide 2,250
Bleachers Upgrades 17,000
Lex an 6,000
Generator ' 80,000
Totals
,116,250
Additional pur~hase liked to b~ made:
, KaiVac Bathroom &. Locker room cleaning machine
Clark floor scrubber. ' '
Bleachers for Lily Lake Aren~l'
Edger for maintaining Ice
Candy vending machine for Lily Lake
. Coffee Vending machine for Lily Lake
Computer ~
Total purchase
l ,
'"
, ' 3,700
,6,000
- 7,000 ,
5,000
2,000
4,000
2,000
, 29,700
.
, ,.-c-
,
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TO:
FROM:
DATE:
SUBJECT:
1
CITY OF STILLWATER
MEMORANDUM
Mayor and City council__~
Sharon Harrison, Assistant Finance Directo~
August 6,2002
Utility Bill Adjustments - Sewer Charges
Description
Recommendation
Leaky Toilet - Repaired April
Reduce July, October & Jan 2003
to 13,000 gallons per quarter
r illwater
"~ - - - ~
THE BIRTHPlACE OF MINNESOTA ~
.
REQUEST FOR INSTAllATION OF BANNER
1,
APPLICANT ~~ /3~~
ORGANIZATION' ~. '
ADDRESS oM M. TELEPHONE '(33- Lit (::, ~
ACTIVITY r:;~TED~os~f -,;).'9S:-oI,;).. 7
~.<1:
2.
3.
4,
5.
BANNER LOCATION REQUESTED:
.
ft
o
o
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
7,
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED: ~ d3 - ~ 9, ~~
COMPANY INSTALLING BANNER: ~W-i-I...a.ct, ~
Address ~~;).., ~h_'Q. &+. Phone:)41-i7~
6,
.
BANNER REQUIREMENTS ATTACHED
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
r illwater
~ - - ~
---- ~
THE BIRTHPLACE OF MINNESOTA J
.
1.
REQUEST FOR INSTAllATION OF BANNER
APPLICANT cfjbU..~ ~
ORGANIZATION #.~ ()~ ~ Ul~
ADDRESS TELEPHONE 43q,.. 3 g
2,
3.
4,
ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: ~
t!<tJ{J:< ~ - !//J'ldLb -zu.
5.
BANNER LOCATION REQUESTED:
7.
o Main Street at Olive Street (Mad Capper)*
o North Main Street - 100 Block (Kolliners)*
P Chestnut Street at Union Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED: ,4~ (p- ~~oo~
COMPANY INSTALLING BANNER: _~. ~ __ ~_
AddressJJ~ ~ .51. Phone1'i7,;~7<fV
.
6.
BANNER REQUIREMENTS ATTACHED
.
CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612-439-6121
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
(651)296-9519 Fax (651)297-5259 TTY (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
\1 U {"' C ~'\..
0. TAX EXEMPT NUMBER
'6 QZ2S
W\Y \ '^. STATE ^ J ZIP COD~
VT\l WiA. i-t:A m IV 0:5'00 2.-
BUS-.I,NESS PHONE HOME PHONE ,.
(GS I) 61- I Z 1-0 ( ~ ()30 L
TYPE OF ORGANIZATION,
DCLUB DCHARITABLE,MRELIGIOUS DOTHER NONPROFIT
ADDRESS f f 0 U ,J7
a ~u~ ~ ~
ADDRESS
DATE ORGANIZED
b
.",
ORGANIZATION FFICER'S NAME
ADDRESS
ocation where license will be used, If an outdoor area, describe
~ \Jr~ rO--~l V\J \~+- ()J- 4Z3 5, S-I-UL Sf-.
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
(1 0--\1' l
\~Cfh~n~kin 1-6~ -- LVti-~
.
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage,
(NOTE: Insurance is not mandatory,)
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY
CITY FEE AMOUNT
DATE FEE PAID
DATE APPROVED
LICENSE DATES
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6/98)
.
Memorandum
To: Mayor and City Council
From:
Klayton Eckles, Director of Public Works V"
July 31, 2002
Date:
Subject: Review and Approval of Change Order for Painting of the Ceiling in the Public Works
Facility Garage
DISCUSSION
Attached is a proposed change order for painting the 25,000 square foot of garage space in the
Public Works Facility. Painting of the ceiling was not included in the original contract because we
thought the gray primer on all of the roof decking and trusses might prove adequate. Reviewing the
finish product along with all of the air vents, sprinkler systems, electrical wiring and other fixtures,
its apparent that painting the ceiling will greatly enhance the light reflectivity of the ceiling area.
We have obtained a change order price on this and it came in at $9,921. This price seems
extremely competitive and certainly could not be duplicated after all of the finishings are put in
place and the building is closer to completion.
.
The design of the building is such that the garage area is intended to be lighted by natural light.
Painting the ceiling surfaces, girders, air vents, piping, electrical cables and conduits will greatly
increase the amount oflight reflected into the work area. We anticipate that this change order will
pay for itself over time via reduced electrical costs.
RECOMMENDATION
Staff recommends that Council approve the change order request in the amount of$9,921 to paint
the ceiling ofthe Public Works Facility garage.
ACTION REQUIRED
If Council concurs with staff request Council should pass a motion adopting aresolution approving
and prepare a change order to include painting the garage ceiling in the new Public Works Facility.
.
APPROVAL OF CHANGE ORDER REQUEST FOR PAINTING THE
PUBLIC WORKS FACILITY GARAGE CEILING
(PROJECT 9619)
WHEREAS, a request to paint the 25,000 square foot garage ceiling in the new public works
facility per COR #21.
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that change order
request for painting the garage ceiling for the Public Works Facility Project is hereby approved:
Adopted by Council this 6th day of August 2002.
Attest:
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
.
.
.
.
.
.
-
.~
~'.l.~.r.]t;HI'lr J
2125 CentLlry Avenue
North St. Pa~l, Minnesota 55109
(651) 777-4900 Phone
(651) 7774994 Fax
=
-
!!!
LI2~~T~~~1T:i;~:~~~'8,:=" ~ ;:~,~:' :~i ~(.j~fE,~~~~:;~;[~tI?z~{t~~fII,~:;~~;',?J:;2~-;1::-:~r:?:~~:i.::Z~~==~==~'~'~:~~L':':' ;'~~.~,:~.::. :.:-;,
.g!!!!!![J~.2!'!f!!B~CJE'~~!"~~''';-:1~ ....,....:~~#~ ~1..".., ',,' ...,.
:::~~~;,.~t;:d,~~..J.~"L~:~;.:..I! ~;...2G":';;'.::~::;L~t:~?il;:~t;;:;:,r; ,;:;::1...;..:~~:::2~~:1;'~;:i~:~~..t::J;:~~:t~~~l~~::...,:..::~::::_:\..._~ ~,;.;.~c:,';"":. '~.. :_~~I:: ,~, ;.,', "'.,
To:
Company:
Wayne Branum
SALA Architects
904 South 4th Street
Stillwater, MN 55082
(651) 351.0961
(651) 351-7327
Date: 07/23/02
Project: Stillwater Public Works Facility
Project #: 01006
Phone:
Fax;
AS/#
[r:f:J::(.JrrJ[2T}:~;;::::J""."'",~s=:;;~:rG'~S:j,~;;~;.}:r~?, ~,,=1:i:~~S7:{I~:,::~2'5'=~~i:.~~,~,"=,-:~~~~:~i~ ~~~~~~~~,-~:'-,:..
Description of Change
Paint ceiling in garage,
~2~;3;;::SI[::rj~?l;~~", r-;~-:" ~':7 ;P-:1:J~~j~t:~:..~}~:'1J1f.}T~~BD=:JJZI~}JZt?j;S;:, I~~~.~=~'.: :~..~~=..'; ,'.:::.' ,~.~ .,.,.~: '". :
Company Labor Hrs Rate Subtotal Material Subcontract Total
Painting by Nakasone
$
8,842 $
8,642
Subtotal $ 8,842
OH & Profit @ 10% 884
Subtotal $ 9,726
Bond @ 1% $ 97
Insurance @ 1 % $ 97
Total J $ 9,921 I
'7-?,"':7:""':~~'":~':r:-,'7':""'''':''~'7"" '. ~'''',',,'',,':> 4~"::J~~'lli~'i;Vr,'l:\i""1:''!'m~'ffi!'7~Jl1j(:'~1.lIiliTIm'r''." ,,,', ~ ,; ,'.,
~1L!':~~:J::.~'J;~ tlj~tl!::~~~~ '~J~:'~:::J.'" ~~'~J ~ .'\1e't.(ft$i{'~t 1\,"$, ?~I'\!U1,'! ,,~. ~:'~ t~:~ ':"~ '~" ~\(12~,r;:~ s r ~w!~':i.~.k..~~~~~ ":~,~f)~ ~:,':.~~\-, _~.. __'t; "
Accepted By:
~o--
Robert S. Dew, President
Signature
Printed Name:
Daf,e:
"v. I VL
'Commercial ~inting and Wallcovering 1509 Marshall !we., St. Pauf, MN 55104 (651) 646.6999
Fax: 646-6792
4/12/02
DEW Corporation
Ann: Robert Dew
Re: Stillwater Public Works.
Ceiling in Garage Area
I made a trip to the worksi.te this week to see the garage superstructure.
After consulriDg with Paul F~Umer, our project supervisor and Mike McCann, our senior
estimator. I have confidcmce we have a good number to paint the ceiling. Rus~ spotS or .
bare metal would be spot primed and one coat of white flat paint would be applied to all
steel beams, roof deck: uQd~ide, all mechanical work and sprinkler pipe.
We would supply lift required, all prep. and all paint-
Base Bid: $8,842.00
.
Respectfully,
~~
Chuck Neve .
CN:cn
;
t I ,
! I=nll:llllnMrtJlnifv Fmnloventootractor
TOiAL'P.02 .
.
.
.
Stillwater Public Library
223 N. Fourth St.
Stillwater MN 55082
651.439.1675
www.d.stillwater.mn.us/library/
Release of Capital budget Items, part IV
The Board of Trustees at its July meeting voted to request the release of the followingitems
from our approved 2002 capital budget.
Tuckpointing
$5,000
HV AC Equipment
15,000
Carpeting
5,000
Roof Renovation
3,000
7/02
.
Met110randum
To:
From:
Date:
Mayor and City Council
-----II '
Tim Thomsen, ParkslPu1;>lic Works Superintendent
July 31,2002
Subject: Staff Request to Purchase Piece of Equipment
DISCUSSION
Attached is a photo ofthe Super Hoe we wish to purchase. It was previously owned by the State of
Minnesota and now being sold by St. Joseph Equipment in Shakopee.
This is a $70,000 piece of equipment selling for $12,000. Money is available in the 705 Storm
Sewer Fund. '
We will be using this hoe to clean out retention ponds, Long Lake waterway and ditches. We
currently hire other contractors to perform this work. This piece of equipment should pay for itself
within one year.
.
RECOMMENDATION
Staff recommends that Council authorize purchase of super hoe from St. Joseph's Equipment.
4IIJ
AUTHORIZING A PURCHASE OF A SUPER HOE
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER,
MINNESOTA to purchase a super hoe fromSt. Joseph's Equipment of Shakopee, Minnesota at
a price of $12,000.00 is hereby approved.
Adopted by the Council this 6th day of August 2002.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
.
4IIJ
1-.
.
.
.
1988 Schaeff HS40
Sn # 38/0317
5959 hours
owned by MN-DOT
3611 GP bucket
30" smooth lip bkt
6011 Hyd tilt Ditch bkt
74" Hyd tilt Ditch bkt
42" swamp pads
Tow hitch
~.,
. I
il
.
Memorandum
To:
Mayor and City Council
Klayton Eckles, Director of Public Works 1(k--------
From:
Date: August 2, 2002
Subject: Proposed Change Order for Telemetry/Alarm System in the Public Works Facility
DISCUSSION
"
i
In the 2002 Sanitary Sewer Capital Improvement budget, we included $250,000 to install ~ new
radio alarm system. During the last five years, we have had an increasing number of problems with
the phone lines and telephone alarm systems. At times, this has resulted in almost continuous false
alarms from some of our stations.
.
Over the last ten years, radio control and alarm systems have become the most common telemetry
system for sewer and water. These new systems not only monitor and issue alarms ~or pump
failures and high water conditions, they also allow remote control of the pump stations. Also,
extensive reporting options are available. All these functions combined will allow us to better
manage our entire lift station system. This will reduce maintenance ,costs and labor expense and
eliminate sOme of the lift station failures that have been so troublesome.
Over the summer we developed a request for proposal. We received proposals from a number of
firms that specialize in lift station controls and radio alarm systems. We reviewed the proposals
and found the proposal with the lowest price was a firm that has excellent credentials. TPC Inc. is
a firm working out of the metro area that works exclusively on control systems including a large
number of municipal clients. After reviewing their proposal, we submitted it to Dew Corporation,
the general contractor on the Public Works Facility. Dew Corporation will accept TPC as a
subcontractor and provide some of the electrical work to put in the master controls in the Public
Works Facility. The attached change order request includes the TPC proposal, the interior
electrical work and 3% for bonding, insurance, overhead and profit. The total cost ofthe Dew
Corporation change order is $140,201. This is significantly less than the $250,000 budgeted in the
Sewer Fund. Note that in addition to this figure there will be some additional work on building
alarms in the Public Works Facility in the amount ofless than $10,000.
RECOMMENDATION
Staff recommends that Council review and approve the attached change order for furnishing and
installing radio telemetry lift station alarm systems in the amount of$140,201.
ACTION REQUIRED
.
If Council concurs with staff recommendation, Council should motion adopting a resolution
approving the change order for the installation of radio telemetry as part of the Public Works
Facility project.
APPROVAL OF CHANGE ORDER FOR TELEMETRY/ALARM SYSTEM
FOR THE PUBLIC WORKS FACILITY
(PROJECT 9619)
WHEREAS, a request to install a new radio telemetry alarm system for the lift stations and
master controls in the new Public Works Facility in the amount of$140,201.
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that change order
request for installation of radio telemetry as part of the Public Works Facility Project is hereby
approved:
Adopted by Council this 6th day of August 2002.
Attest:
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
.
.
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JUL.31.2002 1:09PM
DEW CORPOR?TION
NO. 069
p, 2
i,
2125 Century Avenue
Noljh St. Paul, Minnesota 55109
(651) 777 ~900 Phone
(651) 777~994 Fax
-"'~~~l'I"""'Il("'~~i'1 ~//(f'''''''''"'i'r.'T'--:':''''"\",~-~~~'1tI~Jm1I~'/'!'~~~~t'1\'~,,..,~\~.:'W't.'''''7'"\...,r,n'~'''''r'J)~~~'''I''''l':\-.....).......T'-~~ /',.....,', .If......' \11,1" f
I,~' :, :,: :',"'} :.; ;:::li':r,)~: ,:..f ii;/:l~ ~ 'I:\:/~.';: ,y,: ,;,:.~Z:':,:;I'ik~l~~i~;,,::r.:I!\~~;;;:lill :J~!\IJI!~J\f",~~,\\I.I;~t"\:~[,:.:,:}n:~'li,i::\,!i:,I:'i'\\it:j:l~"I\}',::~\~:1:':~~\j::',(:I\~l:;::;'1 i',::i~'~'~, :l~.:l' ~,:~ ~::; ~l:~AI~;\I;ll:\ ,:,~,::",~l '.' ",I './ . Ii;', "
~~....v.w_IGfl:\w.'Io:............._,___~.....,.. ~~~~ w.g."-'~_~1~~"'r.M.l..\--4I.Niwl~_~_tW....ItW_"""*~w..........~...~,,,,\..I''''~~~4. ,",NI;b"',I. .....<r...\,I~!, ,.No.. I'
Change Order Request COR # zg ,
._...\"",.......-._.~-"'........-.~-_...~....,.P'r'l~r:1'J,....Ij.~ro~\~h'1'!im~-:!\,.~g~i;rr:'r:'Iil'f.ll'nm~.'I".P)I~Y.T'.Ht\.~I"{~::t.~...,...,.~1"""'r.'~"'..,',.,!-'..;t.....IV'. '-'''''''''.'1' ..,'........ "
J ' , . ,:, ,,:~ ,:.','; I. ~, : ~ ,'" ", t, .'~",:; I: '..1 ,"~':"11I.JllI:i~Ub~,!M,~\I, r,: \l(I'.'ll::'r-'~:;!"' '!\~i"~~~'~:,~,l~~I(\\~:Z.)lr!',i~\:~':ir.'~',,\ :>',\r,:'ll~i:'II\~::':"::,~:I. \, :}1::1 ~:~lX.Y~~' ':~;. ",: ,,~: :,:" "I>,.''>'" :,'~, .:'~ ~':1 ....' ,).;. .',' '. ,"
.......,.....~ "'"'- "..,......-....10,\;6_.....1._.__ _ ~i.I.U...~~_.,~~~ ~~/otiI~W:.l.~ ..-"I.:-",~1tM.I ~~~+f.(Q(iI',lb~ !''jI_..x."""~~....""J(.~~,"..,.."".\.;jo\,...-,, ~,... _~_,... .....<~,,_.'. ... ' ,
To: Wayne Branum Date: 07/31/02
Company: SALA Architects Project: Stillwater Public Works FaCility
904 South 4th Street Project #: 01006
Stillwater, MN 55082
(651) 351-0961
(651) 351-7327
Phone:
Fax:
AS/I
r'.","-"'~~."'''''C.''--~~'''''''''''-lt"-.......,......_,.;_~__ 'r.~.r,~'''l~-~~~t__ W''fIi)!Il\'1''''':'1''iry7,'-r''''''\'l''!.':t1.i'''r.'~''JI'II'.!t':I~!..,..-~..t~'t''Ol~~~ W\lt....h.~.... 1'1"','" t 1'~ __ 1t '-" ,-. "'t\~... .. . ."" ,
~:.JJ.:......;.:;.si1;" ~l~~.ill~~j", ;J\'h,~\ ~': 'i: :':l~~~Si~~:~D~\lli,\ll\~~:{;f~~\i~~~.&~,:i.:;1~~:~;i~~~':.:ii'~~"~.~:!k~l:~J:,U'iG;h~~:~::'i~~,:"',:~.,_..~.,)" ;:,~~.., ,::"',,
Description of Change
Furnish and install radio telemetry lift station alarm SCADA system as described in City project # 2001-23
. Applicable unit prices to TPC subcontract are shown on attached bid sheet
City forces to provide supervision, inspection and quality control at locations off-site of Public Works Facility,
,......,.......-.,~-'..............,...."""\'W'&'Wl. I 11"....--~~frTi.~t:'!"'~'..~r.,
i':~~~~;~~~~~~~~~~~~'~:-\J'~U~\"~~,'~~~~~Q~
Company Labor Hrs Rate Subtotal
~-"""~'"=''''''''''\~"''':1~r..~.","-;'I'''~r'l:''' r:"""''''''''''~".",l''''''''' ..."\":' "~,."' .-, ,......,' ..'.. I""
.!I\1'.{'~%\l\~tl,~~\ll\I;;'1'l':~;!I.~t\il';"'II'\~I"1.',,,,~~:/,,, ~',iN\i\~'\~\I\T","',r"'''' '" ,..; . I'" , "".
"~~\;~-lijW \ , lLhk!~~1~~~:ii~ ~i~~t..l&;~nl.;:l\~;~\)~~~~~,~u.;~.:W:':'~'''''~A~~,,'4...fl; 1",,:~'J,.... ,>,,~.\.~ ~
Material Subcontract Total
, /',
. ' ,
Telemetry Process and Controls, Inc.
City View Electric
Bruette Roofing (Rocf Jack)
$
$
$
133,755 $
2,045 $
100 $
133.755
2,045
100
Subtotal $ 135,900
OH & Profit @ 10% on City View & Bruette & @ 1 % on TPC 1,552
Subtotal $ 137,452
Bond @ 1% $ 1,375
Insurance @ 1% $ 1,375
_........~,...._~..,."..".....,.....-.-."'.,,.~'-"~....:-:r:--:<!\"I;...~"'llr...,.,,....[JlI~~:I'l'iT:"~llII'm,.,.~n'Ir,l::'lt....-'"m'I,...~1"'..l'l~~!J'~I" ' M', " , .~~0,2011
Il~"', \ ," "I,r' ,~,:' t ". \ nIl, ","/M ~\,1/"~11:: ';, "'~~:1\1\I:~'\'~I{!'jr;:~u~,\~'?'~;'t~.,l., '1!~'-_::'\;il,,~~f!.i~~:,~kl~j:~~}~~{:~I\r~\?;x)~{\~'.Uli~:;"'~"..1_\H.~\~~dr\1' ~',~"\\'~~1~\~)1 1\1..;'<,: '/"I\,~I,:'{'.~l -.~. " I \ \. ~', 1'\
'~~-...!.....-'~"'~"""""~'""-"'''';'\' ,,',. "!..l!~,',,,.~l .~ ',h, ,:>>.'~,.......m......,-~.t''''","-'';':',,'~..I.-o.,....II,,"~~~':',I''''''''':''~''~''A''::;>'," ~: ".
Accepted By:
~&~~
Robert -: Dew, president
Printed Name:
Signature
Date:
"
additional examinations, investigations. explorations, tests, studies'or data are necessa.')' for the .
determination of this proposal for performance and fuI1"Jsbing ofllie V{ork in accordance with the
times. price and other terms and conditions of the Contract Documents.
e. PROPOSER is aWare of the general nature of Work to be performed by Owner and others at the
site that relates to Work for which this Proposal is submitted as indicated in the Coqtract
Documents. :",' .' . . .
. ..' . .
'.
. . . .
f. PROPoSER lia~ 'correlated the informatio~ known to PROPOSER. bfonnation and observations
o~tained from visits to the site. reports and drawings identified ~ the Contract Documents and ail
additional examinatior.s, investigations, explorations, tests, studies and data with the Contract
Documents.
\,
g. PROPOSER-has gi"en OWNER. written notice of all conflicts, errors, ambiguities or discrepancies
that PROPOSER. has discovered in the Contract Documents and the written resolution thereof by ,
. O~"'ER. is a~eptable to PROPOSER, and the Contract Documenfs are generally sufficient to i
indicate and convey understanding of all terms 'a11d conditions for perionning and tizzr.ishing the .;
Work for which this Proposal is submitted.
h. This Proposal ~s genuin,e and not made in the interest of or on behalf of any undisclosed person,
fum or co~oration and is not submitted in conformity 'With any agreement or rules of any group,
association, organization or corporation; PROPOSER has not directly or indirectly induced or
solicited any other PROPOSER to submit a false or shmPropcsal; PROPOSER has not solicited
or induced any person, ~ or corporati~n to refrain from biddh"lg; and.l~ROPOSER has not
sou~t by collusion t~ obtain for itself any advantage over anyother Bidder or over OWNER., .
i. (Any ct.,er representation required by Laws and Regulations,)
4. PROPOSER wiII complete the Work for the folIowi\lg price (s): TPe- , ING.
--
Unit anti~ Unit Price Total
1. Path Study LS '1 2(.100, c "Z 00.00
. 2. Master Control LS 1 2/50r;-:oo
,
, '23 ~.ac)
3. PC Computer LS I
4. Tower Site (Master. . . .
Telemetry) LS' , 1
. '5, Lift station (Typical) BA 7
6. Lift station (Special) EA 5
7. Transfer Switch EA 2
8. Repeater Station EA 2
.
PF.2
i>
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Memorandum
To:
Mayor and City Council
Klayton Eckles, Director of Public Works
J'-Lt ~
From:
Date: August 2, 2002
Subject: Approval of Cost Sharing Agreement with Our Savior's Lutheran Church for Lily Lake
Phase 2 Improvements, Project 2002-10
DISCUSSION
Attached is a rough draft of an agreement with Our Savior's Lutheran Church for the installation of
the storm water facilities to be installed as part of the Lily Lake Phase 2 project. Note that the City
Attorney has not reviewed this draft and we will need additional input from him.
The basic concept of this agreement is that both parties will benefit to some extent from the joint
project. Each party will pay for those portions of the storm sewer that are exclusive" to their portion
of the project and those portions that benefit both parties jointly will be cost shared on a percentage
basis. At this time, bids have not been received on the project so the exact amount ofthe
participation is unknown at this time. All expenses incurred can be charged against the Lily Lake
Phase 2 Project, which will be assessed in the future.
RECOMMENDATION
Staff recommends that Council approve the attached draft agreement with Our Savior's Lutheran
Church subject to final review by the City Attorney.
ACTION REQUIRED
If Council concurs with staff recommendation, Council should a motion adopting a resolution
authorizing the Mayor and City Clerk to execute the Cost Sharing Agreement with Our Savior's
Lutheran Church for storm sewer improvements associated with Lily Lake Phase 2 Improvement
Project, Project 2002-10.
.. 't,
APPROVING COST SHARING AGREEMENT WITH OUR SAVIOR'S
LUTHERAN CHURCH FOR THE LILY LAKE PHASE 2 IMPROVEMENTS
PROJECT 2002-10
WHEREAS,pursuantto a resolution passed by the Council on July 16, 2002, the
City Engineer presented plans for the costs of storm water improvements for the Lily
Lake Phase 2 Project to be shared with Our Savior's Lutheran church.
WHEREAS, an agreement between Our Savior's Lutheran Church and the City
of Stillwater has been prepared for the cost sharing of the storm water improvements
associated with Lily Lake Phase 2 Improvement Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE )
CITY OF STILLWATER, MINNESOTA: I
t
1. The Agreement for cost sharing the storm water improvements associated with
Lily Lake Phase 2 Improvement project with Our Savior's Lutheran Church
presented by the City Engineer is hereby approved.
2. The Mayor and Clerk are hereby authorized and directed to execute the ~ost
Sharing Agreement, subject to City Attorney approval, in the name of the City of
Stillwater with Our Savior's Lutheran Church.
Adopted by the City Council this 6th day of August 2002.
Attest:
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
~
.
.
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Draft copy
4IIJ August 2, 2002
.
.
COST SHARING AGREEMENT
BETWEEN
CITY, WASHINGTON COUNTY, MINNESOTA
AND
OUR SAVIOR'S LUTHERAN CHURCH
This agreement was drafted by
Dave T, Magnuson, #66400
Magnuson Law Firm
333 North Main Street
Suite 202
PO Box 438
Stillwater, MN 55082
651/439-9464
,
i
I
COST SHARING AGREEMENT
.
THIS AGREEMENT, made this day of August, 2002, between the City
of Stillwater, a political subdivision of the State of Minnesota ("City"), and Our Savior's
Lutheran Church, a non-profit organization ("OSLC");
WITNESS THAT, the parties hereto recite and agree as follows:
Section 1. Introduction
Our Savior's Lutheran Church is undertaking an expansion ofthe building and site
improvements of the property located at 1616 West Olive Street. These proposed
improvements include a storm water piping system that will carry storm water from the
proposed parking lot on the west side ofthe building to the northwest comer ofthe
property where a storm water holding pond will be created. OSLC has entered into a
contract with Kraus Anderson Corporation to complete these improvements.
The City has completed studies of Lily Lake that includes proposed solutions to improve
water quality ofthe lake. One ofthe proposed solutions discussed as part of the Phase 2
Lily Lake Project included a diversion of storm water from Olive Street in the vicinity of
OSLC up to County Road 12. The City proposes to divert this water by use of a new pipe
and pond system with the costs being recaptured through assessments as part ofthe Lily .
Lake Phase 2 Improvement Project.
Due to the proximities and similarities of these projects, OSLC and the City wish to
combine these individual projects into one joint project such that both parties benefit by
reducing total costs to each party.
Section 2. Project Scope and Timeline
OSLC agrees to install storm water improvements as per the revised plans approved by
the City Engineer. Revised plans include a storm sewer extension to Olive Street and
increase in pipe sizes and enlarged holding pond at the northwest comer of the property.
All of the storm water improvements for the City and OSLC are proposed to be
completed prior to the end of 2002.
Section 3. Cost Sharing
The cost sharing on this project will include the construction cost ofthe pipe and pond as
well as the associated engineering fees to design and inspect the improvements.
Cost sharing on the storm sewer improvements shall be as follows.
All storm water improvements installed exclusively for servicing OSLC and the
parking lot will be paid for 100% by OSLC.
.
.
.
.
..
All of the cost associated with piping and improvements exclusively for the
purpose of city storm water shall by paid for 100% by City.
All of costs for installing piping shared by both parties and the storm water pond
shall be split on a percentage basis as follows: City share _%, OSLC share
_%.
Section 4. Easements
OSLC agrees to provide at no monetary cost to the City drainage and utilities easements
for all piping that carries water from the Olive Street system. The City requires a 20-foot
wide easement.
OSLC also agrees to provide a drainage utility and ponding easement around the
proposed storm water holding pond in sufficient size to provide adequate space for the
storm water retention pond and maintenance activities surrounding the pond. The City
will compensate OSLC for the ponding easement by making a payment of $19,680.
Section 5. Payment Schedule
OSLC will make initial payments to the contractor for all the improvements. Upon
receiving a payment request, and approving the work as completed, OSLC will submit to
the City a request for reimbursement. Generally, the City can provide payment within
three weeks of receiving a request. Prior to releasing a final payment for the project, the
City will require lien waivers be provided by the general contractor, Krauss Anderson.
Payment for the easement will be presented to OSLC upon demonstration that the
easement documents have been filed at the County.
Section 6. Maintenance of System
In return for receiving the storm water easement, the City agrees to maintain all
underground pipes and the interior of manholes and catch basins that lie within the area
of the drainage and utility easement. Normal maintenance includes removal of siltation
and deposits, minor pipe and manhole repairs and televising inspection. City will also
maintain the detention pond. City maintenance will be limited to the removal of siltation
deposits, cleaning of inlets and outlets and repair of erosion caused by high water
conditions. OSLC shall continue to be responsible for maintenance of landscaping and
turf on all easement areas.
Section 7. Warranty Period
It is understood that the proposed project includes a warranty period for all the
construction activity. After the one-year warranty period has expired, the City will take
over maintenance activities as described above.
.
..
IN WITNESS WHEREOF, the City has caused this Agreement to be executed .
in its corporate name by its duly authorized officers and seal with its corporate seal; and
the OSLC has executed this Agreement at Stillwater, Minnesota, the day and year first
above written.
CITY OF STILLWATER
(SEAL)
By
Jay L. Kimble, Its Mayor
and
Diane F. Ward, Its City Clerk
OUR SAVIOR'S LUTHERAN CHURCH
By
.
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Shawn Sanders L. tJt:
Assistant Engineer ~lHI
DATE:
August 1, 2002
RE:
2002 Sidewalk Rehabilitation Project
Project 2002-11
DISCUSSION:
.
Bids for the 2002 Sidewalk Rehabilitation Project were opened on Thursday, August 1,2002.
The City received six bids with the low bid of$56,965.00 submitted by Ti-Zack Concrete,
Inc. (see attached resolution). The engineer's estimate for this project was $75,000.00.
This contractor has not worked in the city before, and two references were checked. In both
instances, the reference spoke highly of the contractor and felt they were good to work with
and experienced minimal problems. With the bids coming in at such a good price, it is
recommended that we ask if they are interested in additional work to construct pedestrian
ramps at city intersections. The city has $30,000 available in it's capital improvement fund
for pedestrian ramp construction.
RECOMMENDATION
I recommend that the City accept the bids submitted for the 2002 Sidewalk Rehabilitation
Project, Project 2002-11 and award the contract to Ti-Zack Concrete, Inc. with a low bid of
$56,965.00.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2002- ACCEPTING BID AND AWARDING CONTRACT FOR 2002
SIDEWALK REHABILITATION PROJECT
.
ACCEPTING BID AND AWARDING CONTRACT FOR
2002 SIDEWALK REHABILITATION PROJECT
(project 2002-11)
.
WHEREAS, pursuant to an advertisement forbids for the2002 Sidewalk Rehabilitation Project,
bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement;
BIDDER BID AMOUNT
Ti-Zack Concrete, Inc., LeCenter, Minnesota $56,965.00
The Daily Companies, Newport, Minnesota $59,371.25
Cg Construction, Mora, Minnesota $60,368.75
Bailey Construction, Stillwater, Minnesota $64,107.50
Standard Sidewalk, Inc., Lindstrom, Minnesota $64,310.00
Gladstone Construction, Inc., St. Paul, Minnesota $87,312.50
ENGINEER'S ESTIMATE $75,000.00 .
and
WHEREAS, it appears that Ti-Zack Concrete, Inc. ofLeCenter, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Ti-Zack
Concrete, Inc. of LeCenter, Minnesota in the name of the City of Stillwater for the rehabilitation
of sidewalks according to the plans and specifications therefore approved by the City Council.
and on file in the office ofthe City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except the deposits of the successful bidder and the next lowest bidder shall
be retained until a contract has been signed.
Adopted by the City Council this 6th day of August 2002.
Jay L. Kimble, Mayor
.
ATTEST:
Diane F . Ward, City Clerk
MEMORANDUM
. TO: Mayor And City Council ~
FROM: Shawn Sanders, Assistant City Engineer
DATE: July 31, 2002
RE: Approval of Street lighting plans:
Industrial Park Lighting- Curve Crest Project 2000-13A
Industrial Park Lighting- Orleans Street Project 2000-13B
County Road 12-Rutherford Street Light
Curve Crest Extension Street Lights
DISCUSSION
I
The City has been working with Excel Energy Outdoor lighting on the plans and the contracts for the abovet
mentioned projects. Listed below is a description of each project and their costs: I
Industrial Park Lighting- Curve Crest Boulevard
This project is a public improvement project that installs three lights on curve Crest Boulevard from
Washington Ave to the west 800 feet. Estimated construction cost $18,870.00
Industrial Park Lighting- Orleans Street
.
This project installs seven lights on W. Orleans from Market Drive to Benson Blvd Eastand one light in the
park. The project is being funded through Municipal State Aid and the City. Total construction costs $41,600.
County Road 12-Rutherford Road Street Light
This project installs a light at the intersection of Rutherford Road and CR 12. Total cost is $3885.00, which will
be split between Washington County and the developer ofthe Liberty (CPDC).
Curve Crest Extension Street Lights
This project will install six lights on Curve Crest Boulevard west of County Road 5. The project will be funded
through Municipal State Aid and the developer of the Bradshaw Addition with costs being $32,571.00.
In all projects lights will be installed and maintained by Excel Energy Outdoor Energy.
RECOMMENDATION
It is recommended that Council approve the plans and the contracts from Excel Energy for Industrial Park
Lighting- Curve Crest Project 2000-13A, Industrial Park Lighting- Orleans Street Project 2000-13B, County
Road 12-Rutherford Street Light, and Curve Crest Extension Street Lights.
ACTION REQUIRED
.
If Council concurs with the recommendation they should pass a resolution approving plans and specs
and awarding contract.
APPROVE PLANS & SPECIFICATIONS AND AWARDING CONTRACT FOR
INDUSTRIAL PARK LIGHTING CURVE CREST BLVD, PROJECT 2000-13A
INDUSTRIAL PARK LIGHTING ORLEANS STREET, PROJECT 2000-13B
COUNTY ROAD 12 AND RUTHERFORD STREET LIGHT
CURVE CREST EXTENSION STREET LIGHTS
.
WHEREAS, pursuant to a resolution passed by the Council on January 8 and 15,
2002, the City Engineer has prepared plans and specifications for the Industrial Park
Lighting for the Curve Crest Blvd Project and the Orleans Street Project and has
presented such plans and specifications to Council for approval.
WHEREAS, The portion or all of the cost for the Industrial Park Lighting
Curve Crest Blvd, Project 2000-13A to be paid by the benefited property owners.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contra~t
with Excel Energy in the name of the City of Stillwater for the installation of
lighting according to the plans and specifications therefore approved by the City
Council and on file in the office ofthe City Clerk. .
2. Council approves all streetlight improvements and the improvement of Industrial
Park Lighting Curve Crest Blvd Project, Project 2000-13A in accordance with the
report and the assessment of abutting property for all or a portion of the cost of
the improvement pursuant to Minnesota Statutes Chapter 429.
Adopted by the City Council this 6th day of August 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
..
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Memorandum
To:
From:
Mayor and City Council
Klayton Eckles, Director of Public Works ~
July 31,2002
Date:
Subject: Approval of Stream Protection and Improvement Program Loan Agreement for the
McKusick Lake Diversion Project
DISCUSSION
.
Attached is a draft agreement between the State of Minnesota and the City of Stillwater for an
$850,000 no interest loan. The City of Stillwater was the only successful applicant for the Stream
Protection and Improvement Program. Recall, the City lobbied for special legislation to create this
fund for stream enhancement projects. Executing this agreement will provide the City with
$850,000 that can be used to offset initial costs of constructing the McKusick Diversion Project.
Over time the City is required to pay this loan back but there is no interest associated with the loan.
This loan is important to the City from a cash flow basis because all ofthe Brown's Creek
Diversion Project including this phase will be paid for by developer impact fees. But at this time,
we have not collected all of the impact fees. Over the coarse of the next ten years, the City will
continue to collect impact fees as landowners come into the City and choose to develop. These
impact fees should provide a steady stream of income to the City to pay off the $850,000 loan.
RECOMMENDATION
Staff recommends that Council approve the attached draft agreement and authorize the Mayor and
City Clerk to execute the final agreement subject to City Attorney approval.
ACTION REQUIRED
If Council concurs with staff recommendation, Council should pass a motion adopting a resolution
executing the Stream Protection and Improvement Program Loan Agreement between the State of
Minnesota and the City of Stillwater.
.
APPROVING THE STREAM PROTECTION AND IMPROVEMENT
PROGRAM LOAN WITH THE STATE OF MINNESOTA
WHEREAS, pursuant to a resolution passed by the Council on March 19, 2002,
the City Engineer presented loan application for the Stream Protection aIldImprovement
Loan Program to Council for approval.
WHEREAS, an agreement between the State of Minnesota and the City of
Stillwater for an $850,000 no interest loan has been received for the Stream Protection
and Improvement Program for constructing the McKusick Diversion Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA:
1. The Agreement for a $850,000 no interest loan from the State of Minnesota
presented by the City Engineer is hereby approved.
2. The Mayor and Clerk are hereby authorized and directed to execute the Stream
Protection and Improvement Program Loan Agreement, subject to City Attorney
approval, in the name of the City of Stillwater with the State of Minnesota.
Adopted by the City Council this 6th day of August 2002.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
"
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.
.
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STREAM PROTECTION AND IMPROVEMENT PROGRAM
LOAN AGREEMENT
BETWEEN THE STATE OF MINNESOTA
AND THE CITY OF STILLWATER, MINNESOTA
THIS Loan is made between the State of Minnesota, acting byand through its Commissioner of
Natural Resources (hereinafter the "State") and the City of Stillwater (hereinafter the "Local
Unit").
WHEREAS, the State is authorized by Minnesota Statutes, Section 103G.705 to make loans to
political subdivisions to protect or improve streams; and
WHEREAS, the Local Unit has submitted an application to the State for a Stream Protection
and Improvement Loan; and
WHEREAS, the State has determined that the Local Unit should receive a Stream Protection
and Improvement Loan; and
WHEREAS, the Local Unit represents that it is duly qualified and willing to perform thti
services set forth herein; and .
. WHEREAS, Minnesota Laws of2001, 1st Special Session, Chapter 2, Section 5, Subdivision 7;
as amended by Minnesota Laws of2002, Chapter 376, Section 13; appropriated $850,000 for the
Stream Protection and Improvement Loan Program.
NO'V THEREFORE, it is agreed between the State and the Local Unit as follows:
1.0 Al\10UNT OF LOAN
1.1 STATE LOAN
The State agrees to loan the Local Unit $850,000.00 or ninety percent (90%) of the total
eligible costs of the approved Stream Protection Project (hereinafter "Project") identified
in Section 2.1 herein below, whichever is less. The State's obligation is limited to the
above stated amount and the State is not obligated to provide any additional monies for the
Project.
2.0 AUTHORIZED PROJECT
2.1 PROJECT PLAN
The proceeds of this Loan are to be used exclusively for the Project, which is Phase IT of
an effort to divert warm urban storm water runoff away from Brown's Creek and into
.
1
McKusick Lake and through McKusick Ravine to the St. Croix River. The main
components of Phase II of the Project are:
.
i. modify the McKusick Lake outlet to handle increased storm water flow;
ii. upgrade the storm water conveyance system from McKusick Lake through McKusick
Ravine to the St. Croix River;
iii. construct a diversion structure at the Zepher Railroad;. and
iv. construct McKusick Lake wetland and lake control structures.
These Project components are identified in the Project planning documents attached to the
Local Unit's loan application, and incorporated into this Loan Agreement by reference.
Necessary final plans and specifications must be prepared by qualified professionals.
2.2 ADMINISTRATION AND SUPERVISION
,
i
The Local Unit shall be responsible for Project administration, supervision, managemen~
and oversight that may be required for the work performed under this Loan.
3.0 ACKNOWLEDGMENTS
The Local Unit agrees to acknowledge the State's financial support for the Project. Any press
release, bid, solicitation, or other document issued describing the Project shall provide information
reflecting that the DNR Stream Protection and Improvement Loan Program was used to support
the Project.
.
4.0 AUTHORIZED OFFICIALS
The State's authorized official for the purpose of administration of this Loan is:
Mel Sinn
DNR Waters
500 Lafayette Road
St. Paul, MN 55155-4032
(651) 296-4806
The Local Unit's authorized official for the purpose of administration of this Loan is:
Klayton Eckles, City Engineer
City Of Stillwater
216 North Fourth
Stillwater, MN 55082
(651) 430-8831
5.0 COSTS
2
.
.
.
.
5.1 ELIGIBLE COSTS
Eligible costs are those costs directly incurred by the Local Unit that are solely related to
and necessary for producing the work products described in the Project Plan. Eligible
costs may include the following:
5.1.1 Advertising costs for bids, proposals, and public hearings;
5.1.2 Capital expenditures for land or land rights, facilities, equipment and other capital
assets as expressly approved in the Project Plan;
5.1.3 Materials and supplies;
5.1.4 Architectural and engineering services;
5.1.5 Construction management and inspection services;
5.1.6 Surveys and soil borings;
5.1.7 Actual construction of the Project; or
5.1.8 Travel, lodging and meal expenses of persons involved in the Project in the same!
manner and in no greater amount than provided for in the current "Commissioner's Planl.
promulgated by the Commissioner of the Department of Employee Relations.
Certain other types of costs may be eligible provided that they are 1) directly incurred by the Local
Unit; 2) are solely related to, and necessary for, producing the work products described in the
Project Plan; and 3) have prior written approval of the State. Any cost not defined as an eligible
cost or not included in the Project Plan shall not be paid from State funds provided to the:Project.
5.2 NONELIGIBLE COSTS
Noneligible costs for use of Loan funds means all costs not defined as eligible costs, including but
not limited to the following:
5.2.1 Any costs incurred before the effective date of this Loan;
5.2.2 Fund raising;
5.2.3 Taxes, except sales tax on goods and services;
5.2.4 Insurance, except title insurance;
5.2.5 Attorney fees; except for acquisition of land or land rights;
5.2.6 Loans, grants, or subsidies to persons or entities for development;
5.2.7 Bad debts or contingency funds;
5.2.8 Interest;
5.2.9 Lobbyists; and
5.2.10 Political contributions.
6.0 DISBURSEMENT OF LOAN FUNDS BY STATE
The State shall disburse the Loan proceeds to the Local Unit as soon as administratively feasible
after this Loan Agreement is fully executed. The Local Unit shall deposit the Loan proceeds into a
segregated interest bearing account where it will remain until disbursed for payment of costs
authorized under this Loan Agreement.
3
7.0 PAYMENTS BY LOCAL UNIT
.
7.1 LOAN REPAYMENTS AND ADl\UNISTRATlVE FEES
The Local Unit shall repay the principal amount of the Loan to the State in the amounts shown and
by the dates set forth in Exhibit A, attached hereto. In addition, each July 31 the Local Unit shall
pay an annual administrative fee equal to the amount of interest earned on the Loan proceeds
during the preceding calendar year, and shall submit sufficient substantiation of the amount of
interest earned. The Local Unit may pay the entire remaining balance of the Loan principal or the
administrative fee at any time without penalty. Payments shall be remitted to the State's authorized
official identified in Section 4.0 herein above.
The execution of this Loan Agreement constitutes an irrevocable undertaking by the Local Unit to
annually levy or otherwise collect sufficient funds to repay all of the principal and administrative
fees due. The irrevocable resolution of the governing body of the Local Unit guaranteeing payment
is included in Exhibit B, attached hereto. j
7 .2 PAYMENT DEFICIENCIES
If the Local Unit's payments in any year is less than the full amount due, the deficiency shall
become due and payable. The Local Unit shall have a 30-day grace period after which, if the Local
Unit has not paid in full, the Local Unit shall be considered in default and the entire Loan balance
plus administrative fees shall be immediately due and payable.
8.0 ACCOUNTING AND AUDIT
.
The Local Unit shall maintain proper financial records, including contracts, invoices, receipts,
vouchers, and other documents pertaining to the costs and expenses of implementing the Project to
the extent and in such detail that will accurately reflect the total cost of the Project. The Local Unit
shall use generally accepted accounting principles. After completion of the Project, all records
shall be retained for six (6) years or until the last Loan repayment is made, whichever date is later.
Upon giving reasonable notice, the State, its representative, or the legislative auditor shall have the
right to examine books, records, documents, and other evidence and accounting procedures and
practices relevant to the Loan. '
9.0 AMERICANS WITH DISABILITY ACT AND HUMAN RIGHTS
The Local Unit, in the conduct of the Project, shall comply with the Americans with Disabilities
Act of 1990 (P.L. 100-336), Minnesota Statutes Chapter 363 (the Minnesota Human Rights Act),
and Minnesota Statutes Sections 181.59-60 and all applicable rules and subsequent amendments.
10.0 WORKERS COMPENSATION
The Local Unit in the conduct ofthe Project shall comply with the provisions for workers
compensation in Minnesota Statutes Sections 176.181, subdivision 1 and 176.182.
4
.
.
.
.
11.0 LIABILITY
The Local Unit agrees to indemnify and save and hold harmless the State, its agents and
employees from any and all claims or causes of action arising from performance of this Loan
Agreement by the Local Unit, its agents, contractors or employees. This clause shall not be
construed to bar any legal remedies the Local Unit may have for the State's failure to fulfill its
obligations under this Loan Agreement.
12.0 TERM
12.1 EFFECTIVE DATE
This Loan Agreement shall become legally effective upon such date as it is executed by the Local
Unit and the State, and shall remain in effect until all obligations set forth in this Loan Agreement
have been satisfactorily fulfilled. .
12.2 TERMINATION
The State or the Local Unit may terminate this Loan Agreement at any time with cause upon thirty
(30) days written notice to the other party. In the event of termination, the Local Unit shall repay
the entire remaining Loan balance and interest earned to the State within sixty (60) days. If, at any
time, the Local Unit fails to make substantial progress on the Project, and cannot justify its lack of
progress, the entire outstanding Loan principal and administrative fees may become due at the sole
discretion of the State.
12.3 AMENDMENTS
This Loan Agreement may be amended in writing by the mutual consent of the State and the Local
Unit.
13.0 ASSIGNMENT
The Local Unit shall neither assign nor transfer any rights or obligations under this Loan
Agreement without the prior written consent of the State.
14.0 ANTI-TRUST PROVISION
The Local Unit hereby assigns to the State of Minnesota any and all claims for overcharges as to
. goods and/or services provided in connection with the Loan resulting from antitrust violations that
arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota.
15.0 CHOICE OF LAW
All matters relating to the performance of this Loan shall be controlled by and determined in
accordance with the laws of the State of Minnesota and venue shall be in St. Paul.
5
IN WITNESS WHEREOF, the parties have caused this Loan Agreement to be duly executed intending
to be bound thereby.
By:
Title:
Date:
By:
Title:
Date:
1. LOCAL UNIT:
2. STATE OF MINNESOTA ACTING BY
AND THROUGH ITS COMMISSIONER
OF NATURAL RESOURCES
By:
Title:
Date:
3. APPROVED AS TO FORM AND
EXECUTION
Mike Hatch, Attorney General
By:
Title: Assistant Attorney General
Date:
6
.
.
.
. Exhibit A - $850,000 Loan Repayment Schedule
.
.
Column 1 Column 2 Column 3 Column 4 Column 5
Payment Payment Due Date Principal Administrative fee Total Due
Number Amount (See Section 7.1) (Columns 3 + 4)
1 July 31,2003 $42,500.00
2 January 31,2004 $42,500.00 $ 0.00 $42,500.00
3 July 31, 2004 $42,500.00
4 January 31, 2005 $42,500.00 $0.00 $42,500.00
5 July 31, 2005 $42,500.00
6 January 31, 2006 $42,500.00 $ 0.00 $42,500.00
7 July 31,2006 $42,500.00
8 January 31,2007 $42,500.00 $ 0.00 $42,500.00
9 July 31,2007 $42,500.00
.
10 January 31,2008 $42,500.00 $0.00 $42,500.00
11 July 31,2008 $42,500.00
12 January 31, 2009 $42,500.00 $ 0.00 $42,500.00
13 July 31,2009 $42,500.00
14 January 31,2010 $42,500.00 $ 0.00 $42,500.00
15 July 31,2010 $42,500.00
~
16 January 31,2011 $42,500.00 $0.00 $42,500.00
17 July 31,2011 $42,500.00
18 January 31,2012 $42,500.00 $ 0.00 $42,500.00
19 July 31,2012 $42,500.00
20 January 31,2013 $42,500.00 $ 0.00 $42,500.00
7
Exhibit B - Local Unit Resolution
.
RESOLUTION NO.
WHEREAS it has been proposed that the City of Stillwater (City) act as the legal sponsor of Phase II of a
Project to protect and improve Brown's Creek, with the aid of a Stream Protection and Improvement
Program loan from the Minnesota Department of Natural Resources (DNR); and
WHEREAS pursuant to Minnesota Statutes Section 103G.705, the City has applied for a Stream Protection
and Improvement Program loan in the amount of $850,000 or 90% of the total eligible costs of Phase II of
the Project, whichever is less; and
WHEREAS the City has the legal authority to apply for a loan, and the institutional, managerial, and
financing capability to ensure adequate acquisition, construction, operation and maintenance of the
proposed Project for its design life; and
WHEREAS the City has not violated any federal, state, or local laws pertaining to fraud, bribery, graft,
kickbacks, collusion, conflict of interest or other unlawful or corrupt practices.
NOW THEREFORE BE IT RESOLVED
1. That the City enter into a loan agreement with the DNR for the above-referenced Project.
2. That the City certifies that it will comply with all applicable laws and regulations as set forth in .
the loan agreement.
3. That the City irrevocably guarantees repayment of the loan and payment of the associated
administrative fees pertaining to the Project.
4. That the Mayor and City Clerk are hereby authorized to execute the loan agreement on behalf of
the City.
Adopted by Council this
day of
,2002.
Mayor
ATTEST:
City Clerk
8
.
. Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
August 2, 2002
Use of Water street for Basketball Tournament, Saturday, September 7,2002
The use of commercial public streets in the downtown for an individual business event is
different from other major downtown Lowell Park events. With the exception of the Brine's
bocci ball tournament (off season), I am not aware of any other single business sponsored events
on Water Street.
I have been asked to review the planning aspects of the request. The major planning impacts of
such an event is the loss of parking, traffic circulation and impact on other adjacent businesses.
The liquor on public sidewalk and clean up can be address by others.
.
As proposed, the event would directly eliminate 10 parking spaces and could potentially impact
another 10-20 spaces around the site. North-south traffic circulation would be effected and use
of Water Street, a narrow street north of the basketball courts, would be difficult.
This request can be reviewed on an individual case basis although it may be prudent to develop a
city policy regarding use of downtown city streets for individual business events.
Recommendation: No recommendation, FYI only.
.
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Vicinity Map
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.
Memorandum
To: Mayor Kimble and City council Members
cc: Larry Hansen, City Administrator
From: Larry Dauffenbach, Police chief
Date: 8/2/2002
Re: Special Events
I have been asked to review the police aspect of public events.
Most requests for public events are reviewed by a City Boards, (parks or planning commission) if the
request is for use of parkland, or a special event on their own property (Curve Crest Fest). There is no
public review for an event that is requesting the closing of commercial Public Street. A policy could
be developed that would deal with events to meet with concerns.
Areasrofpplice concerns would be alcohol control, traffic flow, pedestrian flow, parking, crowd
control;"instirance, noise and clean up.
.
Theexpahsion of alcohol consumption areas onto public sidewalks and streets is an area of concern.
Certain.r~ql1irements need to be met to insure that alcohol remains in a confmed area and that it is not
n streets and sidewalks. This also applies to other public areas such as mall areas. Steps
e taken to insure that no underage persons are served.
Traffic flow. Closing of a street could make the street more dangerous as people may be forced to
turn around in a confined area. Also, diverted traffic needs to be accommodated. Public access to
other businesses is also of concern for deliveries, customers and owners.
Pedestrian flow. The closing of public sidewalks forces people to walk elsewhere that may not be
safe. The relocation of pedestrian traffic needs to be accommodated.
Parking. This issue seems to always come up. The removal of parking spaces and event effect of
parking needs to be looked at and addressed.
Crowd control. What kind of crowd does the event expect to draw and who will be reasonable for the
crowd, needs to be addressed.
Insurance. What kind of insurance does the organizer have and is it enough coverage. Is the city
indemnified if city and public property are used?
Noise. Will the event create noise that complies with the ordinance and ifnot, a remedy should be
available if it becomes too loud.
1
August 2, 2002
Cleanup. Clean up could be a public safety issue depending on the amount of debis created by the
event and who is responsible for the clean up.
Staff could develop a city policy to handle all requests for special events. It should also include some
sort of public review and allow input from affected persons or businesses.
.
.
2.
.
.
.
J U l 1 7 LOU,
City of Stillwater
City Hall
Attn. Mayor Jay Kimbell and City Council Members
216 N. 4th Street
Stillwater, MN 55082
~~---~-'~~~-~-~'-~--~~-
Dear Mayor Kimbell and Council Members,
The management team of the St. Croix Crab House Music Cafe are respectfully requesting your approval
to allow us to host the First Annual Crab House Hoopfest, Three on Three Basketball Tournament. The
focus of this event will be to honor the victims of September 11, 2001 and to raise funds that will be
donated to the Stillwater Fire and Rescue .
The date we have chosen is September 7,2002, with a starting time of 10:00AM and concluding
approximately 7:00 PM.
We would value your approval in allowing us to use Water Street to hold this tournament;
and allowing spectators to consumed alcohol in a designated area only (please see attachment A).
We hope this event meets with your approval. Should you have any questions, comments or concerns
Please feel free to contact US at any time, 651-248-%00 or 651-439-0024.
Sincerely,
-&Z
Tom Howard - President
~~~
St. Croix Crab House
HOOPFEST
Three on Three
Basketball
Tournament
Saturday September 7 ~ 2002
Starting Time 1 0: 00 AM
Cost $60.00/Team
Includes Event T-Shirt
1st Place $500 2nd Place $250 3rd Place $100
.
This tournament "",ill be played in honor of 9/11/01.
-W-ith proceeds going to Stillvvater Fire and Rescue
Help us fill that boot!!!
Team parings "",ill be posted at the Crab House
by Noon on Friday September 6th
call for your start time
Entry limited to the first 32 paid teams
r--------..-------
I Entry Form
I
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: Phone
~ Team Name
-- - - - - - -- - - - - - - -
Team Captain
Player 2
Player 3
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.
MEMORANDUM
July 31, 2002
TO:
Mayor and City Council
FROM:
Larry Hansen, City Administrator
SUBJECT: Workshop & Budget Discussion Meetings
DISCUSSION:
I would request that Council consider setting a workshop session and
budget discussion meetings for 4:30 p.m., August 20 and 4:30 p.m., August 27.
The purpose of the meetings will be to discuss the budget and meet with the
department heads to review their requests for possible approval of the budget at
the September 3 meeting.
ACTION REQUIRED:
If Council agrees to hold the workshop and budget discussion meetings,
they should pass a motion scheduling a special meeting for 4:30, August 20 and
August 27.
,.
.
MEMORANDUM
August 1, 2002
TO:
Mayor and City Council
FROM:
Diane Ward, City Clerk
SUBJECT: HUMAN RIGHTS COMMISSION APPOINTMENTS
DISCUSSION:
We have received a resignation from Erica Fuller from the Human Rights
Commission. Over the last year notice of vacancies have been published in the
City's newsletters and local newspapers. The last advertisement has generated
three applicants that wish to serve on the Human Rights Commission. The
applicants are Frederick G. Storm, Kathleen J. Roach, and Ken Moses (see
applications) .
. RECOMMENDATION:
I recommend that Council appoint Ken Moses to replace Jane Anglin (term
expires 1/01/04), Kathleen J. Roach to replace Peggy Perry (term expires
01/01/04) and Frederick G. Storm to replace Erica Fuller for her unexpired term
ending 1/01/03.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting
Resolution 2002- , APPOINTMENTS TO THE HUMAN RIGHTS
COMMISSION
.
APPOINTMENTS TO THE HUMAN RIGHTS COMMISSION
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater, Minnesota, hereby appoints Ken Moses - term expires 1/01/04,
Kathleen J. Roach - term expires 01/01/04 and Frederick G. Storm to fill the
unexpired term of Erica Fuller ending 1/01/03 to the Human Rights Commission.
Adopted by Council this 6th day of August, 2002.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
~
.
.
.
.
Name:
CITY OF STILLWATER
APPLICATION FOR APPOINTMENT
TO ADVISORY BOARDS AND COMMISSIONS CONFIDENTIAL
~ E /J /J/(()~F5
MA'L (). fl.v '- \ 3 S 0) ')"')
Address:_1 0 [be" ~~. '- T IL L vJ~ No'll SS:OC1 -Ou -->
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G S 1- '] ~I - II q ~
Date: 7 j) /0 J.-
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..
(IVaI( ~. &nm~'1
Home Telephone:
Work Telephone:
---
1.
How long have you lived in Stillwater?
(; YrslMo.
JJ/J.- Which Ward
2. What Stillwater community activities have you been involved in?
L"'k1Dffl:J.rt(lC p,,ffl~1f
tfi I Db!: C{)AfTi)C /t"'n.-Sy (P41Ht( ,Mt&1l N'bY
6 ~ft 1/11 --ntT if A'l L rv
DISlttil/pl) Ar(E (:.c..i/Jt~/fI/ IS~!"F5
3. Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/ commissi on.
(~IT kIf It (If 1:--0 (26 Ii"" Ii') ~ VU L lJ/ 4 7}Tfl W ;1/11111 Tlf:.-{;S IV 11./7 1/ IV d ;U/!/
/
C~ tI1 -nIP. vl.1Lr?
fill'; As 'j) A/ {:!,/ t- {-"S
nil f
4. Do you have a preferred Board/Commission that you are interested in serving on?
Yes -X- No _ If yes, fill in name of Board/Commission: -f{ ~t4'l1l II rue fIT? at 1/1 ~1/S rioA!
5.
Would you consider an alternate appointment?
If yes, which one? Li & Ii. A fL Y' ~ JUu ~ Gr;
I
Please describe any schedule conflicts with the re~ meeting schedules for the board/commissions
(i.e., routine travel, work schedules and the like).
;W ft,1"tf/Vt (0 !J F iiCr~
Yes A:- No
(,f: ./ht f I) A ~ 41/Tfl-:e)
6.
!lib
7. Why do you wish to be on a board/commission?
6tT ;fila ft..t'
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,jJ SPF:(J(:/( rS ~u f"f /
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8. Please describe any other relevant information you would like us to know.
( S"' Et-A1t mil f---/) gF'i;./A 41 E7 '-' A /V'I ((A It tt J/ T l t/ rt M / .- /l f (1/1 p~
Wb ilK iA/(J.. fHrr -,1,41 I:; LAllm /J, S IrIj LFtJ ft?bP L F
.
**** Attach Additional Sheets, if necessary****
THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DATA
,."
Ken Moses
PO Box 623, Stillwater, MN 55082-0623
651-351-1196 E-mail: 102225.1412~Compuserve.com
.
Education: BFA in theatre technology/lighting design with coursework in architecture and
electrical engineering, Carnegie Institute of Technology (now Carnegie-Mellon
University), Pittsburgh, PA; MA graduate studies in theatre. Syracuse University.
Syracuse, NY
Computer ski 11 S (lIIOstly IBM-colllpatible): proficient with MS-DOS. MS-Windows. MS-Publisher, MS-
Word. dBase/FoxPro. XyWrite, AutoS ketch; some experience with WordPerfect. Basic,
Macintoshes, Quark XPress, others
MANAGEMENT & RELATED TECHNICAL POSITIONS
1994 Treasurer, Celebration of Hope (international peace organization)
1992 General Manager, New Hope (PA) Performing Arts Festival
1991 Construction of television studio; Collaborations.in Communications, Florham Park, NJ
1971-87 Owner/Manager/Producer/Director, Pick wick Puppet Theatre, North Bergen, NJ
1968-87 Owner/Manager, Mosetrol Theater Technology, North Bergen, NJ
1971-83 Audio-visual equipment maintenance, TV studio engineer; Exxon Corp., New York
1979-80 Treasurer, Puppetry Guild of Greater New York
1971-73 President, Puppetry Guild of Greater New York (first two-term president)
1968 Video & theater technician, Aniforms, Inc., New York (trade shows and industrials)
1966-67 Instructor in theater technology, Syracuse University, Syracuse, NY
1965 General Manager, Radio Station WRCT, Pittsburgh, PA
DISABLED RIGHTS AND VOLUNTEER WORK
2001-2002 PrOOfreader, braille transcriptions of books, Triangle Braille Services,
Minneapolis, MN
1998-2002 Editor, Out in the Valley newsletter, Stillwater, MN
1997-2002 Audio Describer for blind theatregoers
1996-98 Independent Living and Personal Assistance Services manager/educator/advocate,
Metropolitan Center for Independent Living, St. Paul, MN
1996-98 Member, Consortium for Citizens with Disabilities, St. Paul, MN
1993-94 Member, Task Force (Policy, Legislation [Co-Chair 1994], and Training Sub-
Committees), NJ Personal Assistant Services Program; wrote regulations for state-
wide Personal Assistances Services Program
1993 Technical (acceSSibility) Consultant, Waterfront Park Stadium, Trenton, NJ
1993 Panelist, ADA Conference, Construction Industries Institute, Newark, NJ
1992-94 Assistant, Personal Assistance Services Program, United Cerebral Palsy, Trenton,
NJ
1992-94 Assistant, Project Freedom, Robbinsville, NJ
1988 Trip to China with Mobility International group of disabled tourists
1984-2002 Personal Assistance for disabled people
1984-88 Chairman, Disabled Travellers Committee; U.S. Servas, New York; also computer
system manager
.
COMPUTER- RELATED
1996-98 Wrote custom FoxPro systems for Metropolitan Center for Independent Living, St.
Paul, MN: payroll/timesheet management, client management; also newsletter
production and computer-network manager
1992-94 Wrote custom FoxPro systems for Celebration of Hope business management, NJ
Personal Assistance Services Program timesheet management, checkbook management
(ongoing upgrade and maintenance projects) .
1992 Wrote custom dBase box office system; New Hope (PA) Performing Arts Festival.
1992 Wrote custom dBase address file management program for Prudential Insurance agent,
Edison, NJ
1991 Computer drafting & data processing for lighting design; Network of Cultural Centers
of Color tour (Cliff Vick, lighting designer)
t>
.
.
.
Date:
Name:
CITY OF STILLWATER
APPLICATION FOR APPOINTMENT
TO ADVISORY BOARDS AND COMMISSIONS
F1\ EI") bR'i;cK &. SIC 5\/'1 ~ CONF\DEN11~L
Address:~ /C\t.{(} ~<.)~ ~;}A)S
I 1. 0 It) , "t~'''i. . ~_ <;;s\) ~/~)
/.. ~~\j I ~ 1 . I L ,) .
Home Telepho~e: {oS 1- loll:/. ~ cl ,} .~~':t- Work Telephone: V ':> - 1) u ,r a..)) q {}
1.
IJ U YrslMo.
~t Stillwater c.~11ll1)m:~!Y ...act7i iti~s have *oubee_~,in;,olved in?
rJ+~ c.~~~) 1_ Gv-wv llcZA/,::t--k.,
Which Ward
How long have you lived in Stillwater?
2.
3.
Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/commission. .
(~W~ ~;(:~ CUV)'VI;:j CAfYVVI"'-d/,t<i!Yv(j
4.
Do y~:mhave a preferred Board/Commission that you are interesteq in serving ~n? ..
Yes ~ No _ If yes, fill in name of Board/Commission: ti{.v.....v.;v>-...~~f~"-'~
5.
Would you consider an alternate appointment?
If yes, which one?
NoX
Yes
6. Please describe any schedule conflicts with the regualr meeting schedules for the board/commissions
7.
i
8.
;. ~. ~
,;' I .
I !. " .
. \.I' wJ .',
Return to City of Stillwater, 216 N. 4th St., Stillwater, MN 55082'
'*\
Date; J [ L L I 0 z..
CITY OF STILLWATER
APPLICATION FOR APPOINTMENT it
TO ADVISORY BOARDS AND COMMISSIONS CONFIDENTrm..
Name:_\)f'i11, kt/-u 3. Rc(\c k
Address:--=:l ()? s-t~ sf- 5 ~ ], i lvltd'&v
Home Telephone: L/3 q - 2 (j q q
Work Telephone: 7~f ~ Y1s- ;j<;~(f~
1.
How long have you lived in Stillwater?
G YrslMo.
Which Ward
3. Please describe any previous experience you have which is similar to serving on a volunteer advisory
board/commission.
hau-c b~?:n
~ .
f' n'-l ,/v- 'vJ. 's- 'A CJ 1/1 ~/f:('-,("/
a/~c lI,";J'hc,pc.1-c ~ "''''- ;=-&1'>-./ J'f"V-,dt'.f c//~-5.rl-"'~.Ie 0d-J'Cvh#nc'c
Do you have a preferred Board/Commission that you are interested in serving on?
Yes -X- No _ If yes, fill in name of Board/Commission: I1VrJ/l c< "1 R "7h f-r
5.
Would you consider an alternate appointment? Yes-L
If yes, which one? r ~ "'^ .fi.. .. ,/ It tl ~-< n .-&, tt.//t r
No
(.3,,<"<..-<1 I / c. ~~'. c. ,-... r.
,
6. Please describe any schedule conflicts with the regular meeting schedules for the board/commissions
(i.e., routine travel, work schedules and the like).
~ ~OJh;"I~~/ fF'St-'N) h Udn"ou..J
_a/_ ~ ~ G'/" ~ V<
r>- Hv-. s, h/l tJd-z-v Hv "'" -" n ~l h t-s CO v>""' v>- .'
7. Why do you wish to be on a board/confmission?
F; -,.II', T ""....... iVl kva h.[ I ~ 17/N~ #- {C/"";' I;-' ,cf
<:fl ..Q \-<... k '-"v..I.J<:cl i~ h\JV'V\oo'l ; \.. tL.$(./('S ore
. tu..,d.. fl'""dlv T, uJa.d.J. _ (.(6- ~ ~",,,I-:c..V~'k. a~ &- c..:~, ~vt cf 5"'/I~h.'V ~l! to
VV\.cl4- til t\.jd v. \"1. UlIJ-eJ t"t V'"' ':I G ,,'^ IovJ-1.1- (.
8. Please describe any other relevant information you would like us to know.
+- !-,.o....\J-<- d- ma <t'ws i., Pubt; c {ho.l t1.. rY\ do. .rh,vs SkaACrt--' .
<...-Je-/!c' kyf "U'c h~c.(~k iJ,,,"",LLV\. S-ev.;,(c:c
**** Attach Additional Sheets, if necessary****
THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL
AND IS CLASSIFIED AS PUBLIC DATA
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MEMORANDUM
August 2, 2002
TO:
Mayor and City Council
FROM:
Diane Ward, City Clerk
SUBJECT: New Tobacco License for North Hill Liquor
DISCUSSION:
An application has been received from EKS, Inc., DBA: North Hill Liquor for a
tobacco license. Background investigation has been performed within the year
on EKS, Inc. as part of their application for the North Hill Liquor Store.
RECOMMENDATION:
I recommend the license be approved.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting
Resolution 2002-_, APPROVING NEW TOBACCO LICENSE FOR NORTH
HILL LIQUOR
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APPROVING NEW TOBACCO LICENSE FOR NORTH HILL LIQUOR
WHEREAS, a request for a new tobacco license has been received by Mr. Edward Schmidt, of
EKS, Inc., DBA: North Hill Liquor.
WHEREAS, all required forms have been submitted and fees paid.
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby
approves the issuance of a tobacco license.
Adopted by Council this 6th day of August, 2002
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
July 29,2002
Building Permit Update for City Expansion Area
v
Attached for your information is the 2001 Building Permit Update. As allowed in the
orderly annexation agreement, permits for 120 housing units can be issued for the expansion
area per year. As of2001, an allocation of720 units are available and permits for 546 units
issued.
At the 2001 rate of issuance the backlog of permits will be used up by the end of2004.
This should be a consideration when discretionary annexations are being considered.
. Recommendation: No action required, information only
Attachment: 2001 Expansion Building Permit Update
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MEMO
FYI CGf}/~/02
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To:
From:
Subject:
Date:
Joint Board
Steve Russell, Community Development Director
Expansion Area Building Permit Update for 2002
July 18, 2002
~
For calendar year 2002 building permits for 228 housing units were issued. The table below
shows total expansion area building permit activity for the 1996-2002 period. The orderly
annexation agreement allows building permits for 120 housing units per year or 840.
~ Permits Issues Permits Allowed
1996 o housing units 120 housing units
1997 o housing units 120 housing units
1998 13 housing units 120 housing units
1999 104 housing units 120 housing units
2000 201 housing units 120 housing units
2001 228 housing units 120 housing units
2002 53 housing units 120 housing units .
Total 599 housing units 840 housing units
With the approval of the Settlers Glen Project (380 housing units) permit activity may increase in
2002-2003.
Recommendation: Receipt of annual building permit report.
Attachments: Orderly Annexation Section 4.01
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SECTION FOUR
TIMING OF ANNEXATION OF PHAsES
4.01
Under no circumstances will the growth in the Orderly Annexation Area exceed a
cumulative total of 120 dwelling units per calendar year measur~d from ~e year 1996
as year one. This limitation shall apply tei the isSuance of building permits. The. City
shall provide a written report to the Joint Board on July 15 and Janucuy 15 of each
year commencing in 1997 identifying the number and location of building permits for
new residential dwelling units issued during the previous six monthS... .
4.02
Phase I property will be annexed to the €ity after the execution of this Agreement.
The Municipal Board shall order annexation of the Phase I property within thirty (30)
days following receipt of this Joint Resolution.
4.03 Phase IT property may be annexed by the City fuing a Resolution with the Minnesota
MunicipaJ, Board any time after January 1, 1999.
4.04 Phase ill property may be annexed by the City fuing a Resolution with the Minnesota
Municipal Board any time after January 1, 2002.
4.07 The City may annex Phase ill property prior to January 1,2002 provided that: a) the
accelerated growth does not exceed the one hundred and twenty (120) dwelling units
pe.r year limitation; and b) that seventy-five percent (75%) of th~ net developable area
of Phase I property annexed to the City has been platted and developed into occupied
residential dwellings.
4.08 The City is free to deny an annexation or extend the timing of a phase at any time at
its sole discreti()n. This Agreement does not confer any rights upon any individual
. property . owner to require the City to annex his or her property. . . . .
4 4.09 As an exception to the Phasing Schedule, the City may annex property not descn'bed
in Phases I, n or ill by Resolution if the property is adjacent to the City, is petitioned
for by one hundred percent (100%) of the property owners within the area to be
annexed and if the resulting annexation will not create a level of growth that exceeds
the one hundred twenty (120) dwelling units per year limitation.
3S667.01F
OSn.3/96
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July 31,2002
Tim Thomsen
Park Superintendent
216 N. 4th Sl.
Stillwater, MN 55082
Dear Tim:
It was a pleasure talking to you today regarding the use of Northland Park Ute weekend of
September 28 through September 30. I wanted to thank you for your assistance in the
MS Challenge Walk. Approximately 400 people will participate in this new event put on
by the National Multiple Sclerosis Society, Minnesota Chapter to help end the .
devastating effects of multiple sclerosis.
.
The MS Challenge Walk is.a 3'-day 50-mile walk starting at Rutherford School in
Stillwater and cI1ding at the Metrodome in Minneapolis. We will he holding Ollr
registration and opening ceremonies at Rutherford Elementary on Saturday morning and
will be parking approximately 50 - 60 cars in Northland Park from Saturday, September
28 from 6:00am to Monday; September 30 at 4:00pm.
Thanks again for your assistance, if you have any questioris, please call me at 612-335-
7926.
Sincerely,
~r/trt~~
Jody Payne
Development Director
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RIVER VALLEY
ARTS COUNCIL
.
July 17,2002
City of Stillwater
Mayor Jay Kimble
216 N Fourth St
Stillwater MN 55082
Dear Mayor Kimble,
On behalf of the River Valley Arts Council, I would like to thank you for your donation
of $2000.00. Your support enables us to continue our efforts to provide every individual
in the St. Croix Valley the opportunity to experience the arts.
As required by current tax laws, the River Valley Arts Council acknowledges that it did
not provide any goods or services in consideration for this gift.
RV AC continues to advocate and promote art education in our schools and act as liaison
between art programs and projects throughout the community. We provide information
about local arts activities and opportunities in our newsletter, calendar of events, and on
our website: www.rvac.org . Your support helps to ensure that these programs and
services continue to flourish.
.
Your support and commitment to community arts is greatly appreciated. Thank you
agam.
s~~ ~~
Jammi Hansen Blair
Executive Director
~~n .
STILLWATER, MN 55082
(651) 439-1465
FAX: (651) 439-1560
www.rvac.org
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Chair:
Call To Order
Agenda:
Minutes:
Treasurer:
Attorney:
Plan~
Engineer:
Clerk:
Committees:
&!!pl~: 8:00 PM
Old Business:
Town Hall Issues:
Adjourn
Notes:
Stillwater Township
July 25,2002
Doriott
7:00 p.m.
Regular Meeting, Stillwater Town Hall
Adopt
Approve Minutes: July II, 2002 Regular Town Board Meeting
1. City of Stillwater Reps re: Fire Contract
2. Report
3. Checks\Claims
4. Discuss Treasurer Applicants and Set Date For Interviews
1.
1.
1. Calcium Chloride
1. Appoint Election Judges
1.
1. Peace Officer Report
2. Support Barbara Medinger Watershed Position Renewal
3. Robe11s/Hiniker Park Update
1.
1.
Kathy Schmoeckel Will Take Minutes
Stomlwater Pollution 8/8
Stonebridge Trail Speed Limit 8/8
Election Filing August 27 thru September 10 at 5 p.m.
07/1912002
Pat Bantli
7:00 p.m. 1.
7:05 p.m. II.
7:10 p.m. III.
7:10 p.m. IV.
7:15 p.m. V.
7:45 p.m. VI.
LOCATION:
A.
B.
C.
D.
E.
F.
G.
CITY OF OAK PARK HEIGHTS
TUESDAY, JULY 23, 2002
Cr1Y COUNCIL MEETING AGENDA
7:00 P.M.
.
call to Order/Pledge of Allegiance/Approval of Agenda
Department/Council Liaison Re;p.ort~
A. Planning Commission
B. Parks Com.migsion
C. Cable Commission
D . Water Management Organizations
E. Other Liaison/Staff reports
1. Party in the Park Reminder - Augus-\: 6th 5:00 - 7:00 p.m., Brekke Park
2. Valley View Prairie Resi:oraHon walk Reminder - August 1'\ 6 :30 p.m.
Visitors/Public Comment
Recycling Award (I)
This ll; an opportunity for the public to address the Council with question~ or concernil on issues not part of
the regular agenda. (Please limit comments to 3 minutes in length.)
Consent A~enda (Roll call V o-\:e)
Approve Bills & Investments
Appr;val of City Council Minutes - July 9,2002 (2)
Approve Internet Connection Information (3)
Set Fall Clean-up Date - Septem1er 28, 2002, 8:30 a.m. to 1 :00 p.m. (4)
Approve License Agreement willi Andersen Windows (5)
Approve 2002 Mid Year Budget Review (Mayor's Request) (6)
Receive Information on T 01aoco Compliance Checks (7)
.
Public Hearings
A. Cell 4 Construction, A.S. King Ash Disposal Facility Wetland Replacement plan
Approval (8)
B. Lawn FertilizerlPhosphorus Sale Ordinance (9)
C. Ordinance 1117 - Temporary Parking Restrictions (10)
NeW' Business
A.
B.
C.
D.
E.
F.
Set oak Park Heights/Bayport Strategic Planning Meeting (11)
Set W orksession with Assessor (12)
Community Development Planning 2002 FirBt Half Activity Report (13)
WATE Enterprises Amendment to P.U.D. (14)
Stillwater Motors Amendment to C.U.P..(15)
Valley Senior Services Alliance Amendmen-\: -\:0 C.U.P. (16)
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RX TIME 07/19 '02 11:18
G.
H.
1.
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J.
K.
L.
M.
Walgreen's Amendment to C.D.P. (17)
Penfield Avenue (Councilmember Request) (18)
4 Way Stop Sign at Oak Park Blvd.!58th Stred and OakgrecnAvenue
(Councilmember Request) (19)
Hwy. 36 Partnership Planning Advisory Committee Appointment
(Councilmember Request) (20)
Swing Set Purchase and Trail Map Purchase Request (21)
Police Joint Powers Agreement/Mutual Aid (22)
N ationnl Child Identification Program (23)
8:45 p.m. VII. old Business
A. Traffic Questionnaire (Councilmember Request) (24)
B. Brown's Creek Watershed.Nomination (25)
C. 60t1 Street North Sanitary Sewer Improvements (26)
D. Century Power C.D.P. (Mayor's Request) (27)
E. BaytoWll Contaminaled Groundwater/County Board Workshop, July 9,2002
(Mayor's Request) (28)
9:22 p.m. VIII. Adjournment
.
Social gathering at either ApplGb<lil 's or Joseph 's Family Rcstaurant to follow
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LOCATI ON :
RX TIME 07/19 '02 11:18
TOTAL P.02
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, August 01, 2002 11:47. AM
Wally Abrahamson
Washington County Board Agenda - 8/6/02
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
August 6, 2002 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from .the PLlblic
Visitors may share their concerns with the County Board of Commissioners on any issue that
is on or not on the agenda. The Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to 'limit an '
individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentative. The Chair may also limit the number of individual presentations on any
issue to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Public Hearing * Transportation & Physical Development * Dennis O*Donnell, Sr.
Planner lit
Amendments to the Washington Count,! Developmen.t code
5. 9:30 - Sheriff*s Office * Jim Frank, CountySheri~f
Recognition of the Sheriff*s Office Explorer Post Achievements
6. 9:35 - Assessment, Taxpayer Services & Elections * Kevin Corbid, Director
Conveyance of Tax-Forfeited Land Joint'ly to Washington County and the City of Cottage
Grove
7. 9:40 - General Administration * Jim Schug, County Administrator
Purchase of Development Rights Local Matching Grant. Program
8. 10:00 - Commissioner Reports *.Commerits * Questions
This period of time shall be used by the Commissionersto.repoit to the full Board on
committee activities, make comments on matters of interest and information,. or raise.
questions to the staff. This action isnotinteI1ded to result in substantive board action
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
9. Board Correspondence
10. 10:20 - Adjourn
11. 10:30 2003 Budget Meetings
.
Introduction of the 2003 Budget
1
- Community Services
- Assessment, Taxpayer Services & Elections
- Recorder
.-
Lunch
1:00- Internal Service Departments
***************~****************************************~***~i***************.*******
Meeting Notices
August 6 - Personnel Committee
8:15 a.m., Washington County Government Center
August 7 - Metropolitan LRT Joint Powers Board
9:30 a.m., 2099 University Avenue West * St. Paul
August 7 - Plat Commission
9:30 a.m., Washington County Government Center
August 8 - Community Services Advisory
7:30 a.m., Washington County Government Center
August 8 - Metro TAB
12:30 p.m., 230 East 5th St., Mears park Centre * St. Paul
August 8 - Central Corridor Coordinating Committee
3:30 p.m., 1919 University Avenue West * St. Paul
***************************************************************.******'*******'********
Washington County Board of Commissioners
Consent Calendar * August 6, 2002
.onsent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Cominissioners may el.ect to .pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the June 18 and 25 and July 2, 9 and 23, 2002 Board Meeting minu'tes.
B. Approval to appoint Lisa Ring, Denmark Township, to the Minnesota 'Extension COmrrlittee,
to a first term expiring December 31, 2004.
C. Authorize County Board response to State Auditor*s findings and recommendations
contained in the draft report on the internal control structure and compliance for the
year ended December 31. 2001.
Assessment, Taxpayer Services & Elections
D. Approval of resolution, application to conduct excluded bingo from Scandia Marine Lions
Club, to be used at Scandia Elementary School, New Scandia Township.
E. Approval of the following abatement requests by Elmer and Ruth Haase: .PID #
05.029.20.12.0040, for $1l,024; and PID# 05.029.20.12.0041 fo:t$12,578.
Community Services
F. Approval of resolution, 2001 Community Development Block Grant Subgrantee'agreements
eNith the City of Woodbury and authorize the County Board Chair and CQunty Administrator. to
'ign the Agreements conditioned upon approval as to form by the Washington County .
Attorney*s Office.
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G. Approval of resolution, 2001 Community Development Block Grant Subgrantee agreement
with the City of Lake Elmo and authorize the County Board Chair and County Administrator
to sign the Agreement.
H. Approval of resolution, 2001 and 2002 Community Development Block Grant Subgrantee
agreements with the City of Oakdale and authorize the County Board Chair and County
Administrator to sign the Agreement.
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I. Approval of the 2002-2003 contract with Eastern Minnesota State Operated Systems,
Department of Human Services to provide waiver seivices for persons with disabilities.
Financial Services
J. Approval for the interest income from the Elizabeth .:Jordan Bequest be credited to this
specific account.
Information Services
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K. Approval of contract with Information Security Technology, for the purchase of a high
availability (redundant) firewall/security system for the County in the amount of
$27,368.30.
L. Approval of contract with Information Security Technology for the purchase of a ne.w
firewall/security system fo~ the tount~ in the amount of $41,751.13.
Public Healt~ and Environment
M. Approval and execution by Board Chair and Administrator o.f agreements with the cities
of Cottage Grove, Stillwater, Oakdale and Birchwood for distribution of curbside recycling
funds.
N. Approval of resolution authorizing the execution of a grant agreement between the,
Department of Health and Environment and th~ Solid Waste Management Coqrdinating Board for
the purpose of a pilot program on source separated organics coriiposting with: two grocery ..
stores. .
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Sheriff
O. Approval of license agreement with Qwest Wireless for installation of antenna sys.tem on
the Olive Street radio tower.
Transportation & Physical Development
P. Approval and execution of contract with Bettendorf-Rohrer-KnoChe-Wall, Inc. for
appraisals on CSAH 13 Hinton/Tower Drive project.
Q. Approval of resolution to reject all bids received for chimney.repairs at the Historic'
Courthouse.
R. Approval of resolution, authorizing participation in and execution of application for
State funding for maintenance of County ski trails and execution of the Trail Assistance
Grant Agreement through the Minnesota Trail Assistance Program.
S. Approval of a cooperative agreement with U.S. .Home Corporation and Sawmill Golf Club,
Inc. to coordinate the construction. of turn lanes at the intersection of Manning Avenue
North at Boutwell Avenue (in the City of Stillwater) 80th Street: North (in the City of.
Grant)
f.
Pat Raddatz, Administrative Assistant
Washington County
Phone: . (651) 430-6014
e~mail: pat.raddatz@co.washington:mn.us
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APPOINTMENTS TO THE HUMAN RIGHTS C
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NOW THEREFdRE, BE IT RESOLVED, by the City C uncil of the City of
Stillwater, Minnesota, hereby appoints Frederick G. orm - term expires 1/01/04,
Kathleen J. Roach term expires 01/01/04 and Ke oses to fill the unexpired
term of Erica Fuller nding 1/01/03
Adopted by Council th 6th day of August, 20
Diane F. Ward, City Clerk
Jay L. Kimble, Mayor
Attest:
\rl ~~'9
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Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Wednesday, July 17, 2002 3:16 PM
Wally Abrahamson
Washington County Board Agenda & Commissioner/Department HeadRetr~at
eo
July 23, 2002 * 8:DO A.M.
County Board Meeting & County Commissioner/Department Head R~treat.
Location:
StoneRidge Golf Course
~3600 North Hudson Road
West Lakeland Township
436-4653
8:00 - Continental Breakfast
8:30 - Offictal Counti.Board Meeting
A. Roll Call.
. . . ~ .~
B. Approval of 5-Day Liquor 'License. by Greeder Hinds Comfort VFW Post 323 for July 31 *
August 4, 2002, Washington County,Fair'grounds \
C. Adjourn
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8:35 - Welcome and Introductions
8: 45 - Provide status report and check-in on four strategic areas identified at retre.at.
in 2001. Review initial action plan, provide status report, identify key learnings and
issues, and discuss next steps
- Public Information' * Molly O*Rourke
- 'Workforce Development * Judy Honmyhr
- Customer Service * Kevin. Corbid .
- Long Range Financial Planning * Edison Vizuete
10.: 15 - Break
10:30 - Identify and Discuss Additional Strategi~ Areas
- Technology Planning * Mary McCarthy
- Space and Facility Planning * Don Wisniewski/Molly O*Ro~rke
Other
11:30 - .Lunch
Directions To StoneRidge Golf Cours~
From Hwy. 94 exit on Manning Ave. and go south to Hudson Road So. Turn left
on frontage road until you re.ach the first stop sign,which is N~aIAvenue.
go north over freeway to Hudson Blvd N. Turn right on the frontage road and
mile to StoneRidge GolfClub!entrance .
!
and go east
Turn left and
go east 1/4
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************************************************************~**********~*~********t*
Meeting Notices
July 22 - Library Board
6:30 p.m., 1010 Heron Avenue North * Oakdale
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July 23 - County Board/Department Head Retreat
8:00 *12:0013600 N. Hudson Rd. * West Lakeland Twp.
23 - Planning Advisory Commission
p.m., Washington County Government Center
July
7:00
~U1Y
9:00
24 - Mosquito Control Commission
a.m., 2099 University Avenue West * St. Paul
July 24 - Regional Solid Waste Management Coordinating Board
10:30 a.m., 2099 University Avenue West * St. Paul
July 25 - Community Corrections Advisory
7:30 a.m., Washington County Government Center
July 25 - Red Rock Corridor
3:30 p.m., Cottage Grove City Hall
August 1 - Metropolitan Counties Energy Task Force
9:00 a.m., 125 Charles Avenue * St. Paul
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
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