HomeMy WebLinkAbout2003-03-18 CC Packet
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 03-06
Council Chambers, 216 North Fourth Street
March 18, 2003
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of March 4,2002 regular and executive session
5.
6.
which are not a part of
tement or may give direction
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Award from Safe & Sober- Bob O'Brien & Susie Palmer
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Counc
the meeting agenda. The Council may take action or reply at the ti e
to staff regarding investigation of the concerns expressed. '
STAFF REPORTS
1.Police Chief
2.Fire Chief)
3. City Clerk
4. Director of Admin.
7. City Attorney
8. City Administrator
CONSENT AGENDA*
1. Resolution 2003-55, directing payment of bills
2. Resolution 2003-56, Approving transfer from the
. Improvements Fund (available Tuesday)
3. Resolution 2003-57, Approving license
Hazardous Waste collection event on
4. Resolution 2003-58, Approving the C
5. Resolution 2003-59, Approving a
Use
6. Request to purchase Symantec
7. Resolution 2003-60, reapPQ~tin
33.030.20.22.0048, 33.030
8. Resolution 2003-61, acce
(Project 2001-11)
9. Resolution 2003-62,
project (Project 2002-
10. Resolution 200 -
representative
11. Resolution
12. Resolutio
Increme
13. Resol
Incr~
2002
14. Resolutl 03-67, a resolution amending the budget for Tax Increment Financing District No.
B, Develop ent District No.2 for the year ended December 31,2002.
allmprovements Fund to the Permanent
real pr perty by Washington County for Household
3
r Telephone Policy
e City's Personnel Policy, Section 14-5 Telephone
ftware licenses
I assessments for parcel no.'s 33.030.20.22.0047,
nd 33.030.20.22.0050 pursuant to subdivision of land
nd ordering final payment for 2001 sidewalk improvements
hange Order No.1 for McKusick Storm SewerlTraillmprovements
'nting Ron Nelson as the Stillwater representative on the Request for
St. Croix Management Commission.
, authorizing year-end operating transfers, closing of funds & interfund loans
5, ~jiresolution authorizing an advancement from other City funds to Tax
i",gDistrict No. 9
,,;' a resolution authorizing an advancement from other City funds to Tax
ing District No. B, Development District No.2 for the year ended December 31,
...-fUBLlC HEARINGS
. 1. This is the day and time for the public hearing to consider the 2003 Street Improvement Project. Notice
was mailed to affected property owners and published in the Stillwater Gazette on March 7 and March
14, 2003.
2. Case No. V103-13. This is the day and time for the public hearing to consider an appeal of the Planning
Commissions decision on a request from Kel Cran for a variance for the construction of a 960 square
foot garage on a substandard 5,400 square foot lot with no side yard setback (5 feet required) located.
at 801 South Third Street in the RB, Two Family Residential District. Notices were mailed to affected
property owners and published in the Stillwater Gazette on March 7,2003.
UNFINISHED BUSINESS
1. Possible setting of hearing for liquor licenses
NEW BUSINESS~z
1. Possible adoption of resolution supporting the Brown's Creek Protection In' tiv e~plution)
2. Possible accepting of proposal from Barr Engineering for storm water sy m an talhing wall
analysis associated with Territorial Prison site
3. Possible first reading of Ordinance 933 amending Chapter 43, Liquor
4. Request to use Riverview Parking Lot site for Farmers Market
5. Possible approval of resolution calling for hearing on adoption of m the development
program for Development District NO.1 and the proposed establishm of Tax Increment Financing
District No. 10 of the Tax Increment Financing Plan
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIQ~~ (c
COMMUNICATIONS/REQUESTS
COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
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*
All items listed under the consent agenda
enacted by one motion. There will be se
citizen so requests, in which event, t
separately.
consi red to be routine by the City Council and will be
scussion on these items unless a Council Member or
e removed from the consent agenda and considered
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2
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 03-06
Council Chambers, 216 North Fourth Street
March 18, 2003
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of March 4, 2002 regular and executive session minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1.Police Chief
2.Fire Chief)
3. City Clerk
4. Director of Admin.
5.
6.
7. City Attorney
8. City Administrator
CONSENT AGENDA*
1. Resolution 2003-55, directing payment of bills
2. Resolution 2003-56, Approving transfer from th
Improvements Fund (available Tuesday)
. 3. Resolution 2003-57, Approving license to
Hazardous Waste collection event on M
4. Resolution 2003-58, Approving the C"
5. Resolution 2003-59, Approving amend
Use
6. Request to purchase Symantec
7. Resolution 2003-60, reapportion
33.030.20.22.0048, 33.030.20.22.
8. Resolution 2003-61, acce
(Project 2001-11)
9. Resolution 2003-62, approva
project (Project 2002-04A)
10. Resolution 2003-63, appointing Ron Nelson as the Stillwater representative on the Request for
representative on the Lower St. Croix Management Commission.
rovements Fund to the Permanent
perty by Washington County for Household
elephone Policy
City's Personnel Policy, Section 14-5 Telephone
are licenses
assessments for parcel no.'s 33.030.20.22.0047,
33.030.20.22.0050 pursuant to subdivision of land
d ordering final payment for 2001 sidewalk improvements
hange Order No.1 for McKusick Storm Sewer/Traillmprovements
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider the 2003 Street Improvement Project. Notice
was mailed to affected property owners and published in the Stillwater Gazette on March 7 and March
14,2003.
2. Case No. V103-13. This is the day and time for the public hearing to consider an appeal of the Planning
Commissions decision on a request from Kel Cran for a variance for the construction of a 960 square
foot garage on a substandard 5,400 square foot lot with no side yard setback (5 feet required) located
at 801 South Third Street in the RB, Two Family Residential District. Notice was mailed to affected
property owners and published in the Stillwater Gazette on March 7, 2003.
4tNFINISHED BUSINESS
1. Possible setting of hearing for liquor licenses
NI:W BUSINESS
1. Possible adoption of resolution supporting the Brown's Creek Protection Initiative (Resolution)
2. Possible accepting of proposal from Barr Engineering for storm water system and retaining wall .
analysis associated with Territorial Prison site
3. Possible first reading of Ordinance 933 amending Chapter 43, Liquor (available Tuesday)
4. Request to use Riverview Parking Lot site for Farmers Market
5. Possible approval of resolution calling for hearing on adoption of modification to the development
program for Development District No. 1 and the proposed establishment of Tax Increment Financing
District No. 10 of the Tax Increment Financing Plan
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONSJREQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
*
All items listed under the consent agenda are considered t
enacted by one motion. There will be no separate discu
citizen so requests, in which event, the items will be re
separately.
e by the City Council and will be
items unless a Council Member or
the consent agenda and considered
ADJOURNMENT
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CITY OF STILLWATER
COUNCIL MEETING NO. 03-05
March 4, 2003
REGULAR MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present:
Absent:
Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
None
Also Present:
City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Community Development Director Russell
Director of Administration Knauss
Police Chief Dauffenbach
Assistant Fire Chief Glaser
City Clerk Ward
OTHER BUSINESS
Paul Kiobasa - RotarvClub Proiect in Lowell Park
Mr. Paul Kiobasa stated that in 2005 it will be the 100th anniversary of Rotary
International and that every Rotary Club is being asked to do a community project. He
stated that the Stillwater Rotary is interested in providing financial assistance and labor
for the building of a play structure in Lowell Park.
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving in
concept the venture and directing the Rotary Club to meet with the Parks Board to determine
cost and plan of the play structure. All in favor.
Richard McDonouah - Rumof Marina
Mr. Richard McDonough, representing the owners of Rumpf Marina, requested City
input on what could be done with the property known as Rumpf Marina.
Community Development Director Russell stated that various agencies would be
involved for any redevelopment of the property such as the City, Minnesota Department
of Natural Resources, and Army Corps of Engineers. He stated that typically the owner
of a property provides staff with a proposed plan and then it is determined if the
redevelopment of the property meets the zoning ordinance.
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City Council Meeting 03-05
March 4, 2003
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Discussion on Lumberiack Davs
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Mr. Dave Eckberg, St. Croix Events, reviewed the proposed schedule for 2003
Lumberjack Days. He stated that in conjunction with Lumberjack Days it is the 100th
- anniversary of Anderson Windows. He stated that there would be fireworks on July 4,
Friday, July 25 and Sunday, July 27. He stated that St. Croix Events will contribute up
to $27,000 for police protection costs; erect fencing to secure Lowell Park; provide
restrooms; and assume the responsibility of cleaning Lowell Park after the event.
Councilmember Rheinberger stated that as a result of the state budget cutback he didn't
feel that the City should contribute $15,000 toward the fireworks.
Councilmember Kriesel stated that he is concerned that the family events are located
within the area where alcohol is served. He asked why the south end of the park is not
used for this type of activities.
Chief Dauffenbach stated that this was discussed a couple of years ago and that the
reason the south end of the park is not used is for public safety reasons such as traffic
flow and pedestrian safety.
Mr. Eckberg requested that he be able to work with the City Engineer in determining
where power could be installed in the park.
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Council member Kriesel asked why Mr. Eckberg was requesting exclusive use of
Pioneer Park and if that meant residents would not be able to reserve the park.
Mr. Eckberg stated that the exclusive use is only to regulate vendors who may be in
Pioneer Park; it would not prohibit the reservation of Pioneer Park by others.
Motion by Councilmember Rheinberger to approve the concept of Lumberjack Days except for
the expenditure of $15,000 by the City for fireworks. Motion failed for lack of second.
Motion by Councilmember Milbrandt, seconded by Councilmember Junker approving the
concept for the 2003 Lumberjack Days festival, directing staff to prepare an agreement,
authorizing the expenditure of $15,000 for July 4 fireworks, and directing Mr. Eckberg to meet
with Public Works Director Eckles to determine the feasibility of installing power in Lowell Park
and bring back to Council at a future meeting.
Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
Nays: Councilmember Rheinberger
Discus~ion on Liquor Licenses. oossible settino of hearinas at 7:00 o.m. meetinq
City Clerk Ward reviewed the possible applicants for the remaining two on-sale liquor .
licenses.
Page 2 of 9
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City Council Meeting 03-05
March 4, 2003
Council member Milbrandt stated that -he would like to see criteria set up to determine
who should get a liquor license. He also stated that any liquor license held by a building
owner should be paid for annually if it is not being used and should not be held for an
indefinite period of time. After considerable discussion a motion was made.
Motion by Councilmember Milbrandt, seconded by Council member Kriesel directing staff to
determine the status of the Grand Garage liquor license, prepare language regarding the
collection of fees on a license by a building owner that is not in use and what length the
building owner can hold the license. All in favor.
Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to remove
Item No.3, New Business, possible setting of public hearing for new liquor licenses and place
it on the March 18, 2003 agenda to allow staff to research what criteria other cities use for
issuance of liquor licenses. All in favor.
STAFF REPORTS
Assistant Fire Chief Glaser reported that the City has received a Rural Access to
Emergency Devices grant, which means the City will be able to receive automatic
external defibrillators.
City Administrator Hansen stated that staff has been cognizant of the state budget cuts
and department heads have been directed to look at budget cuts of approximately
$500,000. He requested a budget workshop for the April 1, 2003 meeting.
Mayor Kimble recessed to executive session at 5:55 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7:00 p.m.
Present:
Absent:
Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
None
Also Present:
City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Community Development Director Russell
Police Chief Dauffenbach
Assistant Fire Chief Glaser
City Clerk Ward
Mayor Kimble informed the audience that the fee holder of the property for the public
hearing for Case No. SUB/03-12 has requested that the public hearing be tabled to April
1, 2003.
Page 3 of 9
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City Council Meeting 03-05
March 4, 2003 '<.
Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to table the .
public hearing for Case No. SUB/03-12 until April 1, 2003 and proper notice to affected
property owners will be sent. All in favor.
APPROVAL OF MINUTES
Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the
February 18, 2003 minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
David Paradeau- Stillwater DeDot - UDdate on oDe rations
Mr. Todd Weis, Stillwater Depot, reviewed the proposed improvements to the Stillwater
Depot. He stated that he would be presenting this information to the Heritage
Preservation and Planning Commissions at their next meeting. He also stated that he
hoped construction would begin in April with an opening scheduled for the fall of f003.
i
Councilmember Milbrandt told Mr. Weiss that the liquor license issue has been tabled
for further information from staff and that a public hearing on the matter may not be until
April 1.
Councilmember Rheinberger asked what the investment would be in this project. .
Mr. Weiss stated that approximately $500,000 would be invested into this project.
CONSENT AGENDA
Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the
consent agenda. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Resolution 2003-48, directing payment of bills
Request to release capital funds - Library
PUBLIC HEARINGS
Case No. SUB/03-09. Reaues~ frc.>m Michael and Jeanne Lvner for a subdivision of a' 27.333
square foot lot into two lots. Lot A: 17.333 sauare feet and Lot B: 10.000 sauare feet with a 54
foot frontaoe (75 feet re~uired) located at 1031 West Abbott Street in the RA. Sinale Familv
Residential DistrictlShoreland District
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Page 4 of 9
City Council Meeting 03-05
March 4, 2003
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Community Development Director Russell reviewed the subdivision request. He stated
that the lot size and dimension requirements have been meet for the zoning district. He
also stated that a drainage and utility easement is dedicated as determined by the City
Engineer.
Mayor Kimble opened the public hearing.
Mr. Michael Lyner stated that he does not intend to build on the lot, however should he
have to sell the property at a future date this subdivision addresses the "developable lot"
Issue.
Mayor Kimble closed the public hearing.
Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to adopt
Resolution 2003-49, approving subdivision of lot located at 1031 West Abbott Street. All in
favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Case No. SUB/03-12. ReQuest from Twin Cities Habitat for Humanitv. Inc.. for a subdivision of
one Darcel. Lots 5 and 6. Blk 5. Holcombe's Addition. into two Darcels of 7.500 SQuare feet
each in the RB. Two Familv Residential District.
. This item has been tabled to April 1, 2003.
UNFINISHED BUSINESS
Case SUP/03-05 - John Kershbaum
Community Development Director Russell stated that he has received a request for a nine-
month extension of a special use permit for a dock on city property. He stated that Mr.
Kershbaum has reached an agreement with St. Croix Boat and Packet. He also stated that
the extension is also requested should things not work out with St. Croix Boat and Packet.
Councilmember Milbrandt asked if by keeping this open, would this prevent the Council
from making other uses or restrictions on that land such as restricting for all future dock use
would this be grand fathered in.
Community Development Director stated that the City owns the land and Council can
determine the use as they see fit. If Council wished to grandfather this special use permit,
it would be the Council's decision whether or not to approve the permit.
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving a
nine-month continuance on a special use permit for a dock on City property. All in favor.
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Page 5 of 9
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City Council Meeting 03-05
March 4,2003 ".
NEW BUSINESS
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Possible aDDroval bond sales - Dave MacGillivray. SDrinasted Inc
Mr. Dave MacGillivray, Springsted, Inc. reviewed the proposed bonds sales. He stated
that this rate was the lowest rate since the 1960s.
Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt
Resolution 2003-50, resolution accepting proposal on the competitive negotiated sale of
$1,345,000 General Obligation Capital Outlay Bonds, Series 2003A, and providing for their
issuance. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt
Resolution 2003-51, resolution accepting proposal on the competitive negotiated sale of
$3,450,000 General Obligation Tax Increment Refunding Bonds, Series 2003b, providing for
their issuance and pledging for the security thereof tax increments. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Possible aDDroval of feasibilitv reDort for 2003 Street ImDrovements and callinQ for hearinq .
Assistant City Engineer Sanders reviewed the feasibility report for the 2003 street
improvements. He stated that Holcombe Street- Hancock Street to Olive Street; Willard
Street - Greeley Street to Holcombe Street; Harriet Street- Willard Street north; Everett
Street - Willard to Abbot; Martha Street- Willard to Abbott; Walnut Street- Third Street to
Fifth Street; Hickory Street-Owens Street west would be affected by this project.
Mr. Sanders stated that the total cost o~he project is approximately $1,087,555.45, which
includes engineering, administration, and contingencies. A breakdown of each cost shown
below:
Reconstruct new streets (including storm sewer and sanitary sewer)
$855,383.47
Install new and repair existing sidewalks
Install new sanitary sewer on Harriet
Replace galvanized water services
Bituminous Overlay (Hickory Street)
$128,850.75
$11 ,150.00
$54,562.50
$17,608.73
6" Water main (Hickory Street)
$20,000.00
Mr. Sanders requested that a public hearing on the feasibility report be scheduled for
March 18, 2003 at 7:00 p.m. .
Page 6 of9
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City Council Meeting 03-05
March 4, 2003
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt adopting
Resolution 2003-52, resolution receiving report and calling hearing on 2003 Street
Improvement Project (Project 2003-02). All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Possible settina of Dublic hearina for new liauor licenses.
Tabled to March 18, 2003 meeting.
Possible aDDroval of storm water imDact fees for annexation area lands
Public Works Director Eckles stated that because the Trout Stream Mitigation Project is
nearing completion, staff has a better handle on the total overall costs. He stated that
the current revised estimate for completion of the entire Trout Stream Mitigation Project
is $5.2 million, which is approximately a million dollars more than the original estimate
seven years ago. He stated that some of the additional costs are due to design
changes as well as economic factors. He also stated that the increased cost means
that the remaining development within the City will require higher impact fees.
Mr. Eckles proposed dividing the remaining $3.4 million of construction costs amongst
the 355 acres of residential and 65 acres of commercial will yield an impact fee of
$7,100/acre for residential and $14,200/acre for commercial and multifamily.
Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt
Resolution 2003-53, approving Storm Water Impact Fees for new development in the
annexation area for 2003 and the annual adjustment of these fees will be based on
construction cost indexes. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Possible aDDroval of contract with Lane Desian GrouD for downtown siQnaQe
Community Development Director Russell stated that with the city assuming the
responsibility of the Downtown Parking Program, new signs would be required. He
stated that the Downtown Parking Commission would like to evaluate and coordinate
downtown parking and directional signage in a consistent sign program
Mr. Russell reviewed the proposal from the Lane Design Group. He stated that the cost
of the study would be paid for out of the Downtown Parking Program fund.
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt
Resolution 2003-54, approving agreement with Lane Design Group. All in favor.
Page 7 of 9
City Council Meeting 03-05
March 4, 2003.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble .
Nays: None
Possible acceDtance of Trunk Hiahwav 36 Imoact Studv and Dreliminarv acceDtance of
ODtion F
Councilmember Rheinberger reviewed the meeting with Oak Park Heights on February
26. He recommended that Council accept the Trunk Highway 36 Impact Study.
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to accept the
Trunk Highway 36 Impact Study. All in favor.
Councilmember Rheinberger stated that Council should formally adopt Option F of the
Trunk Highway 36 Impact study. He stated that he realized that it is probable that the
design may change some, but that Council should support this option.
Councilmember Milbrandt stated that it was his understanding from the meeting that the
matter was referred back to the Planning Commissions of both cities and that he did not
feel comfortable making a decision until the Planning Commission has reviewed and
made a recommendation in approximately 60 days.
Motion by Councilmember Rheinberger, seconded by Councilmember Junker to formally adopt
Option F of the Trunk Highway 36 Impact Study. Motion failed. .
o
Ayes: Councilmember Rheinberger ~
Nays: Councilmembers Kriesel, Milbrandt,~inberg;9 Junker and Mayor Kimble
Mayor Kimble reviewed the letter from Barr Engineer Vice President Steven Klein,
thanking Klayton Eckles for his presentation to the City's Engineer's Association of
Minnesota.
Mayor Kimble stated that the City has received the Certificate of Achievement plaque
from the Government Finance Officers Association for excellence in financial reporting
again this year. He commended the finance staff and Assistant Finance Director
Harrison for their hard work.
ADJOURNMENT
Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to adjourn the
meeting at 8:05 p.m.
ATTEST:
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
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Page 8 of 9
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City Council Meeting 03-05
March 4, 2003
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Resolution 2003-48, directing payment of bills
Resolution 2003-49, approving subdivision of lot located at 1031 West Abbott Street
Resolution 2003-50, resolution accepting proposal on the competitive negotiated sale of
$1,345,000 General Obligation Capital Outlay Bonds, Series 2003A, and providing for their
issuance
Resolution 2003-51, resolution accepting proposal on the competitive negotiated sale of
$3,450,000 General Obligation Tax Increment Refunding Bonds, Series 2003b, providing for
their issuance and pledging for the security thereof tax increments
Resolution 2003-52, resolution receiving report and calling hearing on 2003 Street
Improvement Project (Project 2003-02)
Resolution 2003-53, approving Storm Water Impact Fees for new development in the
annexation area
Resolution 2003-54, approving agreement with Lane Design Group
o
Page 9 of 9
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Bob O'Brien
Law Enforcement Liaison
13880 Kingsview Lane
Dayton, MN 55327-9516
Phone: 763-427-0261
Fax: 763-323-8183
E-mail: sasliaison@worldnet.att.net
Stillwater Crash Report "2001"
Fatal Crashes: 1 Fatality
Injury Crashes: 77 and 113 people injured.
Property Damage Crashes: 278.
Fatalities:
Severe Injuries:
Moderate Injuries:
Minor Injuries:
Property Damage:
1 @ $1,000,000.00 = $ 1,000,000.00
8 @ $47,900.00 = $ 383,200.00
40 @ $16,000.00 = $ 640,000.00
65 @ $ 9,100.00 = $ 591,500.00
278 (a) $ 6.500.00 = $ 1.807.000.00
Total $ 4,421,700.00
The cost is based on the National Safety Council figures for the cost of deaths and
injuries in crashes and accidents. These are the figures that are used in national statistics
and by most insurance groups.
We have the exact number of deaths and injuries by severity in the state however; the
numbers of severe, moderate and minor injuries are not broken down by county in the
Crash Facts Report. I used an average of the actual numbers ofthose injuries in
Minnesota, so while it may not be exact it is very close to the actual cost of crashes in
Scott County.
Note: Washington County had a decrease of3 fatalities, 36 injuries and 114 total crashes
over 2000 in spite of the increased miles driven. The Seat Belt chart showing the rise in
seat belt usage mirrors the reduction in severe injuries. These are the spinal cord and
brain injuries that families and communities live with for lifetimes. Seat Belts Save
Lives! The crash reduction efforts of the Stillwater Police Department include education
as well as enforcement and have contributed greatly to saving lives in your community.
Bob O'Brien
Sponsored by the Minnesota Department of Public Safety
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Bob O'Brien
Law Enforcement Liaison
13880 Kingsview Lane
Dayton, MN 55327-9516
Phone: 763-427-0261
Fax: 763-323-8183
E-mail: sasliaison@worldnetattnet
Washington County Crash Report "2001"
Fatal Crashes: 1 Fatality
Injury Crashes: 77 and 113 people injured.
Property Damage Crashes: 278.
Fatalities:
Severe Injuries:
Moderate Injuries:
Minor Injuries:
Property Damage:
13 @ $1,000,000.00 = $13,000,000.00
98 @ $47,900.00 = $ 4,694,200.00
493 @ $16,000.00 = $ 7,888,000.00
809 @ $ 9,100.00 = $ 7,361,900.00
2.244 au $ 6.500.00 = $14.586.000.00
Total $ 47,530,100.00
The cost is based on the National Safety Council figures for the cost of deaths and
injuries in crashes and accidents. These are the figures that are used in national statistics
and by most insurance groups.
We have the exact number of deaths and injuries by severity in the state however; the
numbers of severe, moderate and minor injuries are not broken down by county in the
Crash Facts Report. I used an average ofthe actual numbers ofthose injuries in
Minnesota, so while it may not be exact it is very close to the actual cost of crashes in
Scott County.
Note: Washington County had a decrease of3 fatalities, 36 injuries and 114 total crashes
over 2000 in spite of the increased miles driven. The Seat Belt chart showing the rise in
seat belt usage mirrors the reduction in severe injuries. These are the spinal cord and
brain injuries that families and communities live with for lifetimes. Seat Belts Save
Lives! The crash reduction efforts of the Stillwater Police Department include education
as well as enforcement and have contributed greatly to saving lives.
Bob O'Brien
Sponsored by the Minnesota Department of Public Safety
.Minnesota Traffic Fataliti~ and Serious Injuries
Compared with Seat Belt Use, 1986 2002
.
8000 .
1
100%
3/200
0:'1
~
6/400
~
~
r
"Fata1tties and Serious Injuries
"
Seat Belt Use
80Q1>
6,135
4/800 _.1986
600/0
400/0
o ..:.: 1 -'-- 1- ---I---r--I-- - -1-- .I-~ ~ 1 ~-I --1-----1
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
00/0
*Figures not available for 2002
(i)~
~ ~BER
~~f>~
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2003- 55
.
Ace Hardware
AGA
APA
Appletree Institute
AT&T
Bailey Construction
Board of Water Commissioners
Bonestroo,Rosene,Anderlik & Assoc.
Building Codes & Standards Division
Business Radio Licensing
CarQuest
Catco Parts
CDW
Century Labs, Inc.
Coca Cola
Cub
DJ's Municipal Supply
Edward Don
Ferrell North America
First Line
Folz,Freeman,Erickson, Inc.
G&K
Galles Corporation
GSSC
Gopher State One Call
Grainger
Gypsum Association
Hillyard
Hi-Tech Signs
HLB Tautges Redpath. Ltd.
Holiday
Ideal Tool & Machine Co.
Ikon Office Solutions
Jansens Cleaning Service
Junker, David G.
LMC
Lehmicke Construction
Lind, Gladys
Lofts of Stillwater, Inc.
MacQueen Equipment
Magler. Jeff
Magnuson Law Firm
Maple Island Hardware
Maritronics, Ltd.
McCollister Co.
Melstrom, Jeff
Menards
Met Life Dental
Metropolitan Council Environmental Services
,
Hardware
Membership Dues
Subscription
Retiree Health/Hospitallnsurance
Telephone
2001 Sidewalk Rehab Final Payment
Repair Hydrant
McKusick Ravine Storm Sewer
Seminars
License Renewal
Repair & Maintenance Supplies
Repair Supplies
Computer Repair Supplies
Deodorizer, Lotion
Concession Supplies
Concession Supplies
40' Stubby Light
Janitorial Supplies
Propane
Concession Supplies
North Hill Control & Topo Survey
Uniforms, Rugs, Mops, & Towels Servo
42" Forks Pallet Lifter
Alarm System Monitoring
Billable Tickets
Ballast
Manuals
Janitorial Supplies
Goal Judge Lights, Dasher Board Sign
Arbitrage Rebate Computations
January Fuel
Weld & Reburn Skid Loader
Maintenance Agreement Copiers,Toner
Maintenancne Agreement
Hotel NLC
Seminar
Plow Rec Center Parking Lot
Land Purchase Payment
DTED Grant Disbursement
Vactor Seminars
Seminar Housing, Meals Mileage
Professional Services
Hardware
Repair Baseball Pitching Machine
Repair Supplies
Reimburse Work Boots
Repair & Maintenance Supplies
Dental Insurance
Wastewater Service April 2003
491.14
95.00
595.00
21,754.83
3.62
1,408.69
140.56
4,990.65
105.00
85.00
591.59
39.48
149.58
162.21
1,073.10
90.84
203.16
572.92
11,109.93
355.38
4,570.00
2,790.23
1.293.98
60.71
7.75
33.23
31.15
278.38
3,947.95
8,700.00
1,592.21
185.00
582.54
250.00
801.52
30.00
2,245.00
927.00
31,493.00
300.00
475.55
7,468.32
200.33
162.66
102.68
62.50
184.03
187.31
87,316.67
.
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~emo
DATE:
March 18, 2003
TO:
Mayor and City Council
FROM:
Sharon Harrison
Asst. Finance Director
RE:
City Share of Improvement Projects
I
BACKGROUND
The City has several projects occurring within the City that require City financing. Some of the
projects that are now complete and require funding of the City's share are as follows:
LI 351 - 2001 Sidewfllks
LI 355 - 2002 Streets
LI 356 - 2002 Sidewalks
Total
$52,988.48
$265,708.53
$36.737.10
$355,434.11
RECOMMENDATION
Staff recommends a transfer in the amount of $355,434.11 from the Capital Projects Fund (fund
#490) to the Permanent Improvement Fund (fund #451) to finance the City's share ofLI 351, LI
355 and LI 356.
ACTION REOUIRED:
If Council accepts the staff recommendation they should adopt a resolution outlining the above
action.
RESOLUTION 2002-56
AUTHORIZING TRANSFER FROM CAPITAL PROJECTS FUND (FUND #490) TO
THE PERMANENT IMPROVEMENT FUND (FUND #451)
WHEREAS, The City has several projects occurring within the City that require City financing.
Some of the projects that are now complete and require funding of the City's share are as
follows:
LI 351 - 2001 Sidewalks
LI 355 - 2002 Streets
LI 356 - 2002 Sidewalks
Total
$52,988.48
$265,708.53
$36.737.10
$355,434.11.
NOW THEREFORE, BE IT RESOLVED by the City Council hereby approves the transfer in
the amount of$355,434.11 from the Capital Projects Fund (fund #490) to the Permanent
Improvement Fund (fund #451) to finance the City's share ofLI 351, LI 355 and LI 356.
Adopted by the City Council this 18th day of March, 2003.
Jay L. Kimble, Mayor
AllbST:
Diane F . Ward, City Clerk
.
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~emo
DATE:
March 18,2003
TO:
Mayor and City Council
FROM:
Sharon Harrison
Asst. Finance Director
RE:
Year-End Operating Transfers, Closing of Funds & Interfund Loans
BACKGROUND
As with every year, there are transactions that need to be approved to finalize the year-end
process. For the year ending December 31, 2002, the following transactions are needed:
1.
Operating transfer from the General Fund (find #100) to the Special Events Fund (fund
#200) in the amount of$5,599.39 to cover budgeted revenues (donations) that were not
received.
2. Close $1,055,000 Oak Glen Refunding 1994A Debt Service Fund (Fund #334) to the
Capital Projects Fund (fund #490). The 1994A bonds were called and paid in full on
February 2, 2001.
3. Interfund Loan from the Parks Fund (fund #240) to the CDBG Grant Fund (fund #242)
in the amount of $46,666.39. Grant funds have been expended for the South Hill Park.
Once the grant funds have been received from the County, the Parks fund will be
reimbursed in full.
RECOMMENDATION
Staff recommends the above transactions to finalize the year ending December 31, 2003.
ACTION REOUIRED:
If Council accepts the staff recommendation they should adopt a resolution outlining the above
actions.
RESOLUTION 2003-64
AUTHORIZING YEAR-END OPERATING TRANSFERS, CLOSING OF FUNDS &
INTERFUND LOANS
WHEREAS, every year, there are transactions that need to be approved to finalize the year-end
process.
NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that for the year
ending December 31, 2002, the following transactions are needed:
1. Operating transfer from the General Fund (find # 100) to the Special Events Fund
(fund #200) in the amount of$5,599.
2. Close $1,055,000 Oak Glen Refunding 1994A Debt Service Fund (Fund #334) to the
Capital Projects Fund (fund #490).
3. Interfund Loan from the Parks Fund (fund #240) to the CDBG Grant-Fund (fund
#242) in the amount of $46,666.39.
Adopted by the Stillwater City Council this 18th day of March 2003.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
-.
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RESOLUTION NO. 2003-65
A RESOLUTION AUTHORIZING AN ADV ANCEMENT
FROM OTHER CITY FUNDS TO TAX INCREMENT
FINANCING DISTRICT NO.9
WHEREAS, the creation of Tax Increment Financing District No.9 was approved by the
City Council on the 16th day of April, 2002; and,
WHEREAS, the original net tax capacity of the District was certified to by the County
Auditor on the 1 st day of July, 2002; and,
WHEREAS, in order to achieve the objectives of the plan and the program for the
District, the City has entered into an Agreement with a developer for a project that has been
envisioned by the plan that will ultimately benefit the economy of the City by increasing job
opportunities and enhancing the tax base of the City and by creating housing for low and
moderate income individuals and families; and
WHEREAS, because the District is recently created, funds within the District are
insufficient for the purpose of creation and formation of t~~ District and, therefore, it is
necessary on a temporary basis to advance funds from other City available funds to be repaid
from the increments generated from Tax Increment Financing District No.9; and
WHEREAS, the financing plan for the District authorized interfund loans and the budget
for the District includes an amount designated for the repayment of interfund loans;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1. That the Assistant Finance Director of the City is authorized and directed to
advance the sum of $23,423.73 to Tax Increment District No. 9 from the
Permanent Improvement Fund and to take the action necessary to accomplish this
advancement on the condition that the fund be reimbursed out of either available
Tax Increments, grants in aid received by the City through the State, Federal or
other programs, together with interest at the rate of 3% simple interest per annum.
Further, that the Assistant Finance Director is authorized to memorialize the
advancements that are necessary for accounting purposes.
2. This action is approved effective nunc pro tunc for the year ended December 31,
2002.
Enacted by the City Council of the City of Stillwater this 18th day of March, 2003.
Jay L. Kimble, Mayor
AlteST:
Diane F. Ward, City Clerk
RESOLUTION NO. 2003-66
.
A RESOLUTION AUTHORIZING AN ADVANCEMENT
FROM OTHER CITY FUNDS TO TAX INCREMENT
FINANCING DISTRICT NO.8
DEVELOPMENT DISTRICT NO.2
FOR THE YEAR ENDED DECEMBER 31, 2002
WHEREAS, the creation of Tax Increment Financing District No.8 was approved by the
City Council on the 4th day of January,2000; and,
WHEREAS, the original net tax capacity of the District was certified to by the County
Auditor on the 1st day of July, 2000; and,
WHEREAS, because the District is recently created, funds within the District are
insufficient for the purpose of creation and administration of the District and, therefore, it is
necessary on a temporary basis to advance funds from other City available funds to be repaid
from the increments generated from Tax Increment Financing District No.8.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1.
That the Assistant Finance Director of the City is authorized and directed to
advance $15,000 from the Permanent Improvement Fund to fund activities within
the District and to take the action necessary to accomplish this advancement on
the condition that the funds from which an advancement are made be reimbursed
to the fund out of either available Tax Increments, grants in aid received by the
City through the State, Federal or other programs, together with interest at the rate
of 3% simple interest per annum. Further, that the Assistant Finance Director is
authorized to memorialize the advancements that are necessary for accounting
purposes.
.
2. This action is approved effective nunc pro tunc for the year ended December 31,
2002.
Enacted by the City Council of the City of Stillwater this 18th day of March, 2003.
Jay L. Kimble, Mayor
AIThST:
Diane F . Ward, City Clerk
.
.
.
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RESOLUTION NO. 2003-67
A RESOLUTION AMENDING THE
BUDGET FOR TAX INCREMENT
FINANCING DISTRICT NO.8,
DEVELOPMENT DISTRICT NO.2
FOR THE YEAR ENDED DECEMBER 31, 2002
WHEREAS, the Assistant Finance Director of the City has prepared an amended budget
for Tax Increment Financing Districts No.8, all located within Development District No.2, all
within the City of Stillwater; and,
WHEREAS, the City Attorney has reviewed the amended budget to determine whether
the amendment to the plan requires the City to follow the procedure set forth in 9469.174 to
9469.174 for the adoption of a new plan and the City Attorney has reported that the modification
to the budget prepared in the amended budget does not constitute a triggering event as defined in
Minn. Stat. 9469.175, subd. 4; and,
WHEREAS, the Finance Director has reported that the amendments to the budget
constitute an actual and accurate reflection of actual conditions within Tax Increment Financing
District No.8.
NOW, THEREFORE, BE IT RESOLVED:
1. Section 4.07 of the Plan is amended by reducing the amount budgeted for
contingencies from $75,000 to $60,000, and by creating a new line item in the
budget entitled "Repayment of Interfund Loans" with a budget amount for that
title of $15,000. The total budget will remain unchanged in the amount of
$2,996,176.
2. That the amendment be and the same here is approved effective nunc pro tunc for
the year ended December 31, 2002.
Enacted by the City Council of the City of Stillwater this 18th day of March,2003.
CITY OF STILLWATER
Jay L. Kimble, Mayor
AIThST:
Diane F. Ward, City Clerk
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2003- 55
.
.
Ace Hardware
AGA
APA
Appletree Institute
AT&T
Bailey Construction
Board of Water Commissioners
Bonestroo,Rosene,Anderlik & Assoc.
Building Codes & Standards Division
Business Radio Licensing
CarQuest
Catco Parts
COW
Century Labs. Inc.
Coca Cola
Cub
OJ's Municipal Supply
Edward Don
Energy Sales Inc.
Ferrell North America
First Line
Folz,Freeman,Erickson, Inc.
G&K
Galles Corporation
GSSC
Gopher State One Call
Grainger
Gypsum Association
Hillyard
Hi-Tech Signs
HLB Tautges Redpath, Ltd.
Holiday
Ideal Tool & Machine Co.
Ikon Office Solutions
Jansens Cleaning Service
Junker. David G.
LMC
Lehmicke Construction
Lind, Gladys
Lofts of Stillwater, Inc.
MacQueen Equipment
Magler, Jeff
Magnuson Law Firm
Maple Island Hardware
Maritronics, Ltd.
McCollister Co.
Melstrom, Jeff
Menards
Met Life Dental
Metropolitan Council Environmental Services
.
Hardware
Membership Dues
Subscription
Retiree Health/Hospital Insurance
Telephone
2001 Sidewalk Rehab Final Payment
Repair Hydrant
McKusick Ravine Storm Sewer
Seminars
License Renewal
Repair & Maintenance Supplies
Repair Supplies
Computer Repair Supplies
Deodorizer, Lotion
Concession Supplies
Concession Supplies
40' Stubby Light
Janitorial Supplies
Repair Radient Heater Lily Lake
Propane
Concession Supplies
North Hill Control & Topo Survey
Uniforms, Rugs, Mops. & Towels Servo
42" Forks Pallet Lifter
Alarm System Monitoring
Billable Tickets
Ballast
Manuals
Janitorial Supplies
Goal Judge Lights, Dasher Board Sign
Arbitrage Rebate Computations
January Fuel
Weld & Reburn Skid Loader
Maintenance Agreement Copiers.Toner
Maintenancne Agreement
Hotel NLC
Seminar
Plow Rec Center Parking Lot
Land Purchase Payment
DTED Grant Disbursement
Vactor Seminars
Seminar Housing, Meals Mileage
Professional Services
Hardware
Repair Baseball Pitching Machine
Repair Supplies
Reimburse Work Boots
Repair & Maintenance Supplies
Dental Insurance
Wastewater Service April 2003
491.14
95.00
595.00
21,754.83
3.62
1,408.69
140.56
4,990.65
105.00
85.00
431 .36
39.48
149.58
162.21
1,073.10
90.84
203.16
537.96
758.16
11,109.93
355.38
4,570.00
2,790.23
1,293.98
60.71
7.75
33.23
31.15
278.38
3,947.95
8,700.00
1.592.21
185.00
582.54
250.00
801.52
30.00
2,245.00
927.00
31,493.00
300.00
475.55
7,468.32
200.33
162.66
102.68
62.50
184.03
187.31
87,316.67
EXHIBIT" A" TO RESOLUTION #2003- 55
Mn Dept of Administration, Intertechnologies
MFAPC
MN Occupational Health
Moody's Investors Service
Nestle Ice Cream
North East Puck
Northern Tool & Equipment
Northern Traffic Supply
Northwester Tire
Office Depot
PC Pit Stop
Personnel Decisions International
Plant Health Associates, Inc.
Prairie Equipment Co.
Quill
R & R Specialties
S1. Croix Boat & Packet
S1. Croix Rec. Co.
Sandy's Office Coffee Service
Sensible land Use Coalition
Snap On Tools
S & T Office Products
State of MN Dep1. labor & Industry
Stillwater Courier
Stillwater Gazette
Stillwater Towing
Sun Turf
3D Specialties
3M
Trust - X QMS
Ultra Galaxy
US Bank
Verizon Wireless
Viking Industrial Center
Viking Office Supplies
Volk Sewer & Water Inc.
Washington Cty. License Center
Wingfoot Commercial Tire
Winnick Supply
Wrap-N-Ship
Xcel Energy Outdoor Lighting
Yocum
Zee Medical Service
~
Internet Access
2003 Dues/Membership
Drug Testing
Bond Rating Services
Concession Supplies
Markless Pucks
Tools
Sheeting & Sign Material
Tire Repair
Office Supplies
Patch Cable
Police Career Index
Jan 1-March 12.03 Professional Servo
Emergency Pump System
Office Supplies
Ice Blade Grind
January & February Arena Billings
Replacement Plastic Slide
Coffee & Cocoa
February 26. 2003 Redevelopment
Tools
Office Supplies
Registration Permit
Publication
Publication
Tow Zamboni for Repairs
Kohler Pump
Supplies for Sign Machine
Sign Supplies
Key Control System
Web Hosting
Paying Agent Fees
January Cell Phone
Gloves, Vest
Office Supplies
Bradshaw Final Application
Forfeiture for Resale
Blade Guards
Welding Supplies
Freight Charges
Installed Street Light Curve Crest Blvd.
Unleaded
First Aid Supplies
140.83
35.00
186.24
6,500.00
261.60
1,616.00
71.31
217.53
267.68
14.18
30.78
210.00
450.00
33,994.80
851.96
58.00
91,082.17
1,545.01
57.00
40.00
265.44
304.55
10.00
271.75
174.33
213.00
87.18
771.00
944.80
230.95
240.00
2.359.03
250.51
132.75
322.94
8,327.82
12.50
758.04
244.31
63.21
32,561.00
876.79
105.31
.
.
.
.
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~emo
DATE of MEMO:
March 14, 2003
DATE of MEETING:
March 18, 2003
TO:
Mayor and City Council
Chantell Knaus~
Director of Administration
FROM:
RE:
Washington County License to Use Real Property (Lily Lake Ice Arena and
Parking Lot)
Attached is the Washington County Department of Public Health and Environment's request to
use the Lily Lake Ice Arena and Parking Lot for the Annual Household Hazardous Waste
Collection Event to be held on Saturday, May 17,2003.
Recommendation
Staff recommends the City Council approve the License to Use Real Property.
LICENSE TO USE REAL PROPERTY
This Agreement is entered into this 24th day of February, 2003 between the City of Stillwater, .
as Licensor, and the County of Washington, as Licensee.
WHEREAS, Washington County wishes to collect household hazardous waste from
residents at the Lily Lake Ice Arena; and
WHEREAS, the collection of household hazardous waste would benefit the residents of
Stillwater and surrounding cities.
NOW, THEREFORE, IT BE HEREBY MUTUALLY AGREED AS FOLLOWS:
I. GRANT OF LICENSE
The City of Stillwater hereby grants to Washington County a license to collect
household hazardous waste at the following described site:
Lily Lake Ice Arena
1208 S. Greeley Street
Stillwater, MN
II. LIMITATION TO DESCRIBED PURPOSE AND TERM
The licensed premises may be used by Licensee solely for the purpose of collecting
household hazardous waste and for incidental purposes related hereto on Saturday,
May 17, 2003.
III. PAYMENT
.
Licensee shall pay the City of Stillwater $150 per collection event. Payment shall be
received 30 days after the collection event. Payment shall be made to:
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
IV. INDEMNIFICATION
Licensee agrees to indemnify and save harmless Licensor against any and from any
and all costs, damages, and claims whatsoever for damage or injury to any person or
persons, firm or corporation, or property arising out of or from Licensee's negligent or
otherwise wrongful acts or omissions occurring on or at the licensed premises except
such damage, expenses, demands, and claims caused by the negligent or
intentional acts of Licensor, its agents, servants or employers.
V. INTEGRATION
This Agreement embodies the entire understanding of the parties and there are not
further or other agreement or understandings, written or oral, in effect between the
parties, relating to the subject matter hereof. This instrument may be amended or .
modified only by an instrument of equal formality signed by the parties.
.
.
.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated
below.
CITY OF STILLWATER
BY:
TITLE:
DATE:
Q:\HHW-SW\Remote Events\Licenses\Stillwater L1CENSE.doc
WASHINGTON COUNTY
BY:
DATE:
BY:
DATE:
BY:
DATE:
Chair, Washington County
Board of Commissioners
Jim Schug
County Administrator
Mary McGlothlin, Director
Department of Public Health and
Environment
APPR~VED S TO FORM
BY: ,L
Assist tW~hing~On County Attorney
DATE:
-z /~? J"l
.
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~emo
DATE of MEMO:
March 14, 2003
DATE of MEETING:
March 18, 2003
TO:
Mayor and City Council
Chantell Knauss ~
Director of Administration
FROM:
RE:
Cellular Telephone Policy
Attached for your review is the proposed Cellular Telephone Policy. The City utilizes mobile
telephones in the course of conducting business. Currently, the City does not have a formal
cellular phone policy and each department has a different provider for cellular service.
In developing the policy, staff has evaluated the needs of each department and researched
different vendors and calling plans.
The proposed policy establishes authorized personnel to have a City cell phone, sets standards
for the use of the phones, limits cell phone providers to two vendors, centralizes acquisitions of
equipment, and saves the City approximately $8,000 per year.
Recommendation
Staff recommends the City Council approve the attached Resolution approving the Cellular
Telephone Policy and authorize City staff to implement the policy.
RESOLUTION NO. 2003-58
APPROVING THE
CELLULAR TELEPHONE POLICY
AND AUTHORIZING IMPLEMENTATION
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that Cellular
Telephone Policy as on record with the City Clerk, is hereby approved.
BE IT FURTHER RESOLVED, that City staff is authorized to cancel any agreements that are
not in compliance with the policy and implement the policy by purchasing necessary equipment
and establishing calling plans.
Adopted by the City Council this 18th day of March 2003.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
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City of Stillwater
Cellu ar Tele lhone Policy
1
PURPOSE
The City recognizes that technology is advancing and cellular phones are
becoming a part of City equipment assigned to certain City employees. In
recognition of that fact the City is establishing a policy governing the use
of cellular phones. The intent of this policy is to ensure that use of the
City's cellular phones is consistent with the best interests of the City.
These procedures do not attempt to articulate all required or proscribed
behaviors by users, but merely cover the most conspicuous examples.
2 DEFINITIONS
For the purposes of the procedures in this guideline, the following
definitions shall apply:
Cellular Phone: A wireless communication device including the
adapter, battery pack and other equipment specific to phone.
.
Official Use: Communications that are necessary to the carrying out of
City-related business required by the employee's position.
Authorized Personal Use: Personal communication such as:
. Briefly (less than 5 minutes) and infrequently checking with family
members.
. Brief communication while in official travel status to convey
information and communicate schedule changes.
. Calls of a personal nature should be made only when
circumstances prevent timely access to customary telephone
services.
. Although minimal use of cellular telephones for calls of a personal
nature is permitted, extensive personal use or other personal use
that brings into question the validity of the official use of the
telephone may result in disciplinary action.
.
Eligible Personnel: Cellular telephones are assigned to those persons
whose duties require frequent mobility but who must remain accessible
due to the specific nature of their duties and those who must be available
for emergency response or consultation. Appendix A includes a list of
City employees who are eligible to be assigned a city owned cellular
phone.
Cellular Phone Policy
Page 1 of5
3 GENERAL INFORMATION
The Department Head will determine the needs if his/her employees and
make all requests for cellular phones through the MIS Department. All
cellular phone accounts will be set up through the MIS Specialist.
.
Cellular telephones should not be used when a less costly alternative is
safe, convenient, and readily available.
Cellular transmissions are not secure. Employees should use discr~tion in
relaying confidential information.
Reasonable precautions should be made to prevent equipment theft and
vandalism.
Employees receiving a city purchased cellular phone are responsible for
the following:
. Retrieving message on voice mail if telephone calls are missed on
the cellular phone.
. Use of the cellular phone while driving a motor vehicle should be
kept to a minimum, for safety reasons.
. Caring for the phone in a responsible manner.
. Providing adequate security for the phone to prevent unauthorized .
users from finding client/work-related telephone numbers stored in -
the cellular phone memory. It is recommended that confidential or
non-published numbers not be stored on any speed dial function of
the cellular phone.
. Having the cellular phone available for use during all work hours
and when the employee is subject to call.
4 CITY OWNED CELLULAR TELEPHONES
POLICY
The use of City of Stillwater owned cellular telephones should be for
official use only, except for authorized personal use. City owned cellular
telephones cannot be used at any time in violation of state or federal laws
or in violation of any departmental work rules.
Those individuals assigned cellular telephones shall assume the
responsibility to use the equipment in accordance with the provisions of
this directive. Personal calls from City owned cellular telephones must be
restricted to those incidental purposes as outlined in this directive. Such
calls should result in no additional cost to City. If additional costs do occur
which are due to personal calls, the user is responsible for the additional
.
Cellular Phone Policy
Page 2 of5
.
expense. City owned cellular telephones should not be used
predominantly for personal calls. The City reserves the right to monitor
the use of all City owned cellular telephones. Any inappropriate use of
phones may be subject to discipline.
Department heads are responsible to assure compliance with this directive
for employees that are assigned a cellular phone. When an employee
terminates employment, the Department head is responsible to recover
the City owned cellular telephone.
City cellular telephone service will only be approved through City
authorized vendors (see Appendix B). Other contracts will be terminated
as appropriate and switched to an approved provider. In the event that a
City owned cell phone is lost or stolen, the employee shall report to the
MIS Specialist, who will report to the cellular phone company the lost or
stolen phone and the phone number. The Department head will also be
notified.
.
.
Cellular Phone Policy
Page 3 of5
Appendix A
Employees Eligible for Cellular Phones
.
This list includes the job classifications that are eligible for cellular phones,
however which positions within each classification receive cellular phones
will be determined by the department heads.
Administration
City Administrator
Community Development
Building Official
Building Inspectors
Engineering
Public Works Superintendent
Assistant Public Works Superintendent
Engineering Technician IV
Engineering Technician III
Maintenance Workers
.
Fire Department
Fire Chief
Assistant Fire Chief (Full and Part-time)
Full time Captain
The Fire Department may also obtain a cellular phone for the Engine and
the Alarm Room.
Police Department
Police Chief
Police Captain
Investigative Sergeant
Investigators
The Police Department may also obtain a cellular phone for each police
vehicle.
.
Cellular Phone Policy
Page 4 of5
.
.
.
Appendix B
List of Approved Vendors
All requests for cellular phones must be made by
Department heads to the MIS Department.
1)
AT&T Wireless
Paul Sorensen
Account Executive
952-842-4820(w)
612-850-8283(c)
paul.sorensen@attws.com
2) Nextel
Gary Schultz
Government Account Exec.
952-703-7670 (w)
612-363-7670 (c)
aarv. schultz@nextel.com
Cellular Phone Policy
Page 5 of5
.
:Memo
DATE of MEMO:
March 14, 2003
DATE of MEETING:
March 18, 2003
TO:
Mayor and City Council
Chantell Knauss ~
Director of Administration
FROM:
RE:
Amendment to Personnel Policy Section 14-5
If the City Council approves the new Cellular Telephone Policy that is included on this meeting
agenda, there should be a change to the City's Personnel Policy Section 14-5 Telephone Use,
covering Mobile Phone Use.
Staff proposes deleting the current text (shown in strikethrough) under Mobile Phone Use and
. replacing it with the text shown in underline:
Mobile Phone Use
The City har:: iJ'J:oba:s:::::l IR::Jbile phones for those :::ffi.iJ!oyees who need to contact others or \vho
need to be c0nta3ted if:; others while 3u~side of City ~'Jikling[;-. ~.fobile phones are considered
City equipment and :::-c ~v b 'J38d ~:; employees to conduct City ~'J&fleSs. :S~ployees are
responsible for the 3a:~ ~i:d tcr.d!ing of all eqJiiJ1L.~nt in their possessiOl:. ~Aetile rl:ooes ere k
be used for City b'J:;-in85S-0n~y. In :he event:: pz;:,s~n}al ffi!~ i:J :nntle, tl:a-~Lp!oyee must
reimburse the City for ell ~-h~
Excessive personc! phDrre UC3 may be cause for dis3ip!isory action.
Mobile technologv. including nhones. nagers and other wireless devices shall be administered in
- -- - --
accordance with the City's Cellular Telenhone and Technologv and Internet Use Policies.
Violations ofthe~t! !?olicies mav 1)t! <!~use for (;Jj~ciplinarY action up to and including termination.
Recommendation
Staff recommends the City Council approve the attached Resolution approving the Amendments
to the Personnel Policy.
.
RESOLUTION 2002-59
AMENDING SECTION 14-5
TELEPHONE USE, MOBILE PHONE USE
OF THE PERSONNEL POLICY
BE IT RESOLVED, by the City Council ofthe City of Stillwater, Minnesota that Section 14-5,
Telephone Use, of the Personnel Policy shall be amended to read as follows:
Mobile Phone Use
Mobile technology, including phones, pagers and other wireless devices shall be
administered in accordance with the City's Cellular Telephone and Technology and
Internet Use Policies.
Violations ofthese policies may be cause for disciplinary action up to and including
termination.
In all other ways, the City's Personnel Policy and Section 14-5 shall remain in full force and
effect.
Adopted by the City Council this 18th day of March 2003.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
.
.
STAFF REQUEST ITEM
I Department: MIS
I Date: 3/18/03
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of Symantec anti-virus software licenses.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Total cost for licenses will $1537.00 plus tax. This was approved in the 2003
software budget.
ADDITIONAL INFORMATION ATTACHED Yes X No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
~r\ -~l/
Q
Submitted by: Rose Holman '/
Date: 3/18/03
Rose Holman
From:
Sent:
To:
:Subject:
Charbro@cdwg.com _
Thursday, March 06,2003 10:48 AM
Rose Holman
CDW-G Quote JD45179
.
Here is the symantecorder.
I will need your previous lic # to place the order so
include it on the po. thank~ cb
This e-mail best~iewe~ in a fixed font such ~s ~ourier.
" . 'c":- ,
---------------------------------~---~~------~~----~----~--------~~-------------
. , . ,
ROSE HOLMAN
Thank you ,for ,choosing CDW-G for your computing needs. Folldwing are
the details of your quote~ .
Quote Date:
Quote Number:
P.O. Number:
Customer#:
3/06/2003
JD45179
JD45179
5160430
QUOTE
Payment Terms: MasterCard/Visa Govt
Shipped Via: DROP SHIP-GROUND
--------------------------------------------------------------------------------
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QTY
ITEM
DESCRIPTION/MFG. FART NUMBER'
UNIT PRICE
EXT. PRICE
53 445459
SYG AV ENT ED 8.5 1 YR RNW 25~99,
SGL-10034722
29.00
1537.06
.
Subtot-al
Sales Tax
Freight
Total
1,537.00
.00
.00
1,537.00
===================~=====~====================,==========~~====~=~~==~====~7===~=
Ship To:
CITY OF STILLWATER
216 4TH ST N
ROSE HOLMAN
STILLWATER MN 55082-4807
Bill To:
ROSE HOLMAN
216 4TH ST N
STILLWATERMN 55082-4807
=============================================================7~====~==========~=
. -'. , .;
If you find any discrepancies or I can be of further assistance,
please feel free to contact me.
CHARLIE BROWN
Direct l~ne: 8778372707
Fax Number: 8474198634
E-Mail:<c:harbro@cdwg..com
.
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1
.
RESOLUTION NO. 2003-60
REAPPORTIONING SPECIAL ASSESSMENTS
FOR PARCEL NO.'s 33.030.20.22.0047, 33.030.20.22.0048, 33.030.20.22.0049 and
33.030.20.22.0050 PURSUANT TO SUBDIVISION OF LAND
WHEREAS, the City Council of the City of Stillwater has adopted assessments for Local
Improvements No. 340; and
WHEREAS, the property owner (1031 West Abbott) of parcels numbered
33.030.20.22.0047, 33.030.20.22.0048, 33.030.20.22.0049 and 33.030.20.22.0050,
1031 has requested and received approval for a subdivision of the parcels of land; and
WHEREAS, it is the policy of the City of Stillwater to reapportion assessments for
parcels that receive approval for subdivisions (Subdivision 03-09/1031 West Abbott);
and
WHEREAS, the dollar amount of the special assessments outstanding for the parcels
are as follows:
2003 2004
OLD GEO CODE BALANCE NEW GEO CODES CERTIFY
. LI 340 Lot/Block LI 340
33.030.20.22.0047 $220.16 L 13-14B1 Parcel A $253.17
33.030.20.22.0048 $0.00 L 12 B1 Parcel B $275.91
33.030.20.22.0049 $55.75 $529.08
33.030.20.22.0050 $253.17
$529.08
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Stillwater
those special assessments as outlined above.
Adopted by City Council this 18th day of March, 2003.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
. Memorandwn
TO: Mayor and City Council
FROM: Shawn Sanders ~ f\.<;
Assistant City Engineer
DATE: March 13,2003
SUBJECT: 2001 Sidewalk Rehabilitation Project
Project 2001-11
DISCUSSION:
The contractor for the 2001 Sidewalk Rehabilitation Project has submitted all the required
final paperwork and requests approval for final payment.
RECOMMENDATION:
.
I recommend that Council accept the project and approve final payment to Bailey
Construction in the amount of$I,408.69
ACTION REOUIRED:
If Council concurs with the recommendation, they should pass a motion adopting Resolution
No. 2003- , ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR 2001
SIDEWALK REHABILITATION PROJECT (PROJECT 2001-11)
.
RESOLUTION 2003-
ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR 2001 SIDEWALK IMPROVEMENTS
(PROJECT 2001-11)
WHEREAS, pursuant to a written contract signed between the City and Bailey Construction
for 200 1 Sidewalk Improvements (Project 2001-11) and their work has been completed with regard
to the improvement in accordance with such contract,
BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue
a proper order for the final payment of $1 ,408.69 on such contract, taking Bailey Construction's
receipt in full.
Adopted by the Council, this 18th day of March 2003.
Jay Kimble, Mayor
Attest:
Diane Ward, City Clerk
.
.
.
.
MEMORANDUM
March 14, 2003
TO: Mayor and City Council
FROM: Klayton Eckles, Public Works Director
SUBJECT: Representative on the Lower St. Croix Management Commission
DISCUSSION:
At their February 18, 2003 meeting Council directed staff to find a person
to represent the City on the Lower St. Croix Management Commission.
Mr. Ronald Nelson has expressed an interest in serving on this
commis,sion. Mr. Nelson has served on the Middle St. Croix Watershed District
Board.
.
RECOMMENDATION:
Staff recommends that Mr. Nelson be appointed at the City's
representative on the Lower ST. Croix Management Commission.
.
RESOLUTION 2003-63
.
RESOLUTION APPOINTING OF
RONALD R. NELSON TO THE ST. CROIX MANAGEMENT COMMISSION
WHEREAS, the City Council of the City of Stillwater believes that Ronald R.
Nelson will provide the kind of representation and attention that is needed
for the St. Croix Management Commission.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of
Stillwater hereby request that Ronald R. Nelson be appointed to serve on the
St. Croix Management Commission.
Adopted by Council this 18th day of March, 2003.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
.
.,'
MEMORANDUM
.
TO: Mayor and City Council
FROM: Shawn Sanders, Assistant City Engineer ~.
DATE: March 14,2003
SUBJECT: McKusick Storm Sewer/Trail Improvements
Change OrderNo.1
Project 2002-04A
DISCUSSION:
.
As part of the storm sewer improvements to McKusick Ravine, a storm pipe was
to be installed from the north end of Greeley Street down to the new storm pipe in the
ravine. Because of the steep slopes, and significant trees that would be removed
installation would be too difficult. In addition to the difficulties caused by installation,
maintaining the slope and establishing vegetation could take years to reestablish. It was
felt that a directional bore would ease the difficulties of installation and preserve the
slope of the ravine. The enclosed change order includes the price of the directional bore
from the contractor, MJ Raleigh Trucking Inc., along with the contract prices to open cut
the storm sewer.
RECOMMENDATION:
Staff feels that the price for the directional bore is reasonable and although the
cost of the directional is $2000 more than the open trench prices, the cost can be justified
through the ease of installation and the ravine preservation. It is recommended that
Change Order 1 for the McKusick Storm Sewer/Trail Improvements (Project 2002-04A)
be approved.
ACTION REOUIRED:,
If Council concurs with the recommendation, they should pass a motion adopting
Resolution No. 2003-- APPROVAL OF CHANGE ORDER NO.1 FOR THE
McKUSICK S~ORM SEWERffRAIL IMPROVEMENTS (project 2002-04A)
.
APPROV AL OF CHANGE ORDER #1 FOR THE
MCKUSICK STORM SEWER/TRAIL IMPROVEMENTS
PROJECT 2002-04A
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order
#1 in the amount of$12,919.10 for a directional bore on the McKusick Storm Sewer/Trail
Improvements Project is hereby approved:
Adopted by Council this 18th day of March 2003.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
.
.
.
.
.
Project No.
Project Description:
;
./
._-~
(" J)."wate~
~ -~~ ~
TH~IRTHPlACE OF MINNESOTA ~
2002-04A
McKUSICK RAVINE STORMSEWER
PART 6 GREELY STREET IMPROVEMENTS
The following changes shall be made to the contract documents:
Purpose of Change Order:
Basis of Cost:
DIRECTIONAL BORE
TOTAL:
ITEMS NOT
PAID IN
CONTRACT
TOTAL:
Recommend for Approval:
March 13, 2003
Date
I
Change Order No.
Actual
To change open cutl2" hdpe to directional bore
TREES
12" HDPE
BIT. DRIVE
REGRADE
SEED
SOD
SILT FENCE
EROSION
BLANKETS
3"TYPE 41A
A~~nglnc.
By: /-
(, /f t/ -J
Title
x
Estimated
Total
7
By: A ~ ~14L-
Shawn Sanders, P.E., Asst. City Engineer __
Approved by the City of Stillwater
Jay Kimble, Mayor
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
Quantity
Price
137
94.3 $ ]2,9]9.10
$ ]2,919.10
12 $ 175.00 $ 2,100.00
]40 $ 28.00 $ 3,920.00
]]0 $ 2.10 $ 231.00
] $ 400.00 $ 400.00
0.5 $ 2,000.00 $ ] ,000.00
50 $ 3.30 $ 165.00
] 00 $ 2.00 $ 200.00
500 $ ].30 $ 650.00
$
75 30 $ 2,250.00
$ ]0,9]6.00
.
.
.
Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
March 6, 2003
Appeal of Planning Commission's Denial of Variance for Construction ofa
960 Square foot Garage on a Small 5,400 Square Foot Nonconforming Lot
with 42 Percent Lot Coverage, 30 Percent Maximum. Case No. V/03-13
Background
This variance application was heard by the Planning Commission on February 10, 2003. The
request was for zero side yard setback for a new 960 square foot garage on a small substandard
lot.
At the public hearing, the applicant offered a 5 foot setback. The lot is small, 5,400 square feet
and the garage is oversized at 960 square feet. A variance is required to build on the small lot.
The construction of the garage will cover 960 square feet of surface raising the lot impervious
surface percentage to 42 percent, 30 percent is allowed in the RB District.
The Planning Commission denied the request and the applicant appealed the denial. Planning
Commission staff report and minutes are attached with the appeal submittal infonnation.
Recommendation: Decision on appeal.
CITY OF STILLWATER
PLANNING COMMISSION
. FEBRUARY 10, 2003
.
Council Representative Junker also received phone calls.
Motion made by Commissioner Middleton, seconded by Commissioner Turnquist
to approve the subdivision of one parcel, Lots 5 and 6, Block 5, Holcombe's
Addition, 912 West Churchill Street into two parcels of 7,5000 square feet each
with the following conditions:
1. Approval of the subdivision providing HPC approved the demolition
request of the existing house.
Motion passed. 6 fore, 2 against.
Case No. V/03-13. A variance for the construction of a 960 square foot
garage on a substandard 5,400 square foot lot located at 801 South Third
Street in the RB, Two Family Residential District. Kel Cran, applicant.
Mr. Cran requested a variance to construct a 24'x40', 960 square foot
garage on' a substandard lot. The current residence covers approximately
1 ,4000 square feet. With the addition of the garage coverage would be .
2,335 square feet or 42% lot coverage (without paved driveway).
There was some concern about the size of the garage.
Bill Benson, was concerned about the appearance and the size of the
garage.
Motion made by Commissioner Middleton, seconded by Commissioner Wald to
approve with the recommendation for HPC to review design. 4 fore, 4 against.
Motion made by Commissioner Turnquist, seconded by Commissioner Peroceshi
to deny the variance request for the construction of a 24'x40', 960 square foot
garage on a substandard lot. Motion passed. 5 fore, 3 against.
Case No. PUD/03-14. Conceptual Planned Unit Development approval for
an 11.87 acre Liberty Village Development Design located in the V-C,
Village Commercial Zoning District at the corner of CR 15 and 12.
Contractor Properties, applicant.
Discussion continued until March Planning Commission meeting. Homer
Tomkins and Mark Putnum reviewed information.
.
7
.
.
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Design. # 42770 10/24/2002
;* Take this sheet to the Building Materials counter to purchase vour materials. ***..
rou selected a garage with these options: :
241 Wide X 401 Deep X 10' High
Gable roof w/ 6/12 pitch truss construction
12" gable/12" eave overhangs
.7/16" OSB Wall Sheathing
1/2" OSB Roof Sheathing
White Vinyl 5" Double Lap Siding
25 yr. Supreme, Onyx Black Shingles
White Aluminum Soffit & Fascia
White Aluminum Regular Roof Edge
White vinyl overhead door jamb
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. Base garage without options: $: 2968.14
*The base price includes: a" Eave/a" Gable Overhangs, ZX4,Wall Studs,
7/16 OSB RooT Sheathing, Zo yr. Fiberglass Classic - Onyx ,Black Shingles,
Pine Fascia, Galvanized Regular RooT Edge, 8" Textured Vertical Hardboard Siding,
No Service Doors, No Overhead Doors, No Windows, or Any pther Options.
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Planning Commission Date: February 10, 2003
PLANNING APPLICATION REVIEW FORM
CASE NO. V/03-13
Project Location: 801 South Third Street
Comprehensive Plan District: Two Family Residential District
Zoning District: RB
Applicants Name: Kel Cran
Type of Application: Variance
Project Description: Request to construct a 24' x 40', 960 square foot garage with no setback, 5
feet required, on a substandard lot.
Discussion: The site is located in the RB, Two Family Residential District. The lot size is a
substandard 40' x 135' or 5,400 square feet. The proposal is to construct an oversized four-stall 960
square foot garage on the property line. The side yard setback requirement is 5 feet. Three feet is a
minimum to accommodate drainage. The maximum lot coverage is 30 percent of lot are or 1,620
square feet. The current residence covers approximately 1,400 square feet. With the addition of the
.garage, coverage would be 2,335 square feet or 42% lot coverage (without paved driveway).
It is suggested that a two-stall garage with required setback would better fit on the small lot and
neighborhood. Because of lot size, even a smaller garage would exceed lot coverage requirements.
Recommendation: Denial
Findings: The proposed 960 square foot garage does not meet setback, lot coverage or lot size
requirements of the Zoning Ordinance.
Attachments: Application and plans
CPC Action on 2/10/03: 5-3 denial
.
PLANNING ADMINISTRATION APPLICATION FORM
Case No:
, 103-!l
r '1~4'o~
1&
Date Filed:
Fee Paid:
Receipt No.:
ACTION REQUESTED
FEES
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER .
216 NORTH FOURTH STREET
. STILLWATER, MN 55082
_Special/Conditional Use Permit $50/200
~anance $70/200
_Resubdivision $100
Subdivision* $100+50/lot
= Comprehensive Plan Amendment* $500
_Zoning Amendment* $300
_Planning Unit Development * $500
_Certificate of Compliance $ 70
*An escrow fee is also required to offset the costs of attorney and engineering fees.
The applicant is responsible for the completeness and accuracy of all forms and supporting material
submitted in connection with any application. All supporting material (i e., photos, sketches, etc.)
submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of
supporting material is req~ired. If application is submitted to the City Council, twelve (12) copies of
supporting material is required.
A site plan is required with applications. Any incomplete application or supporting material will delay t
application process.
PROPERTY IDENTIFICATION .
Address of Project ff (J I ~? to ([ Assessor's Parcel No33a30JoI!P{)'11
IJ fl . / --"Ll (GEO Code)"
Zoning District f\D . Description of Project {!;7rl/t t7/JJt:.
./
HI hereby state the foregoing statements and all data, information and evidence submitted herewith in a
respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply wi
the permit if it is granted and used. H
Property Owner !(e. L e fLj?) ,,)
Mailing Address r 0 J ('.. ? fl..!) (A'
City - State -Zip <) ftfll v-,tJ k)t; /Il1N (.(C/(2 City- State _ Zip
Telephone No. hrJ) ?~l- 12--//
Signature f U -/<:: ~
Representative
Mailing Address
Telephone No.
(Signature is required)
Signature
(Signature is required)
Lot Size (dimensions) ~ x 1 ~
Land Area
Height of Buildings: ~t~ries
Principal . J V-:z..
Accessory
SITE AND PROJECT DESCRIPTION
Total Building floor area q h () square.
' Existing ~ . square feet
Feet Proposed 9 ~(J square feet
Paved Impervious Area L&kcsquare feet
No. of off-street parking spaces J-
H:\rncnamara\Sheila\PLANAPP.FRM April 12, 2002
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MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Assistant cfj~gineer
DATE: March 13,2003
RE: Public Hearing for the 2003 Street Improvement Project
Project 2003-02
DISCUSSION
The Public Hearing for the 2003 Street Improvement Project is scheduled for Tuesday March
18,2002 at 7:00 p.m. Attached are copies of the feasibility report, and the Public Hearing
Notice that was sent to the affected property owners. Holcombe Street- Hancock Street to
Olive Street; Willard Street - Greeley Street to Holcombe Street; Harriet Street- Willard
Street north; Everett Street - Willard to Abbot; Martha Street- Willard to Abbot; Walnut
Street- Third Street to Fifth Street; and Hickory Street-Owens Street west.
The project consists of reconstructing streets, replacing galvanized water services, installing
new and replacing sidewalks, new storm and sanitary sewer The cost of the project is
estimated at $1,087,555.45 and the project would be financed through assessments and the
City General Fund. The following are the proposed assessment rates:
Street Assessment
$5640.32 per lot (64)
$2820.16 half lot (35)
$1780.31 per lot (24)
$1850.00 per lot (4)
$2438.39 per lot (7)
Water Service Replacement
Sanitary Sewer
Hickory Street
RECOMMENDATION
Staff recommends that Council hold the required Public Hearing, consider the proposed rate
for the improvement, and if Council desires, pass a resolution ordering the improvement and
directing the engineer to prepare plans and specifications.
ACTION REOUIRED
If Council concurs with the recommendation, they should pass a motion adopting
RESOLUTION 2003- ORDERING IMPROVEMENT AND PREPARATION
PLANS & SPECIFICATIONS FOR THE 2003 STREET IMPROVEMENT PROJECT
(PROJECT 2003-02).
ORDERING Ilh.r rtOVEMENT AND
PREPARATION OF PLANS & SPECIFICATIONS
FOR 2003 STREET IMPROVEMENT PROJECT
(pROJECT 2003-02)
WHEREAS, a resolution of the City Council adopted on March 4,2003 fixed a date for a
council hearing on the proposed 2003 Street Improvement project; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was held thereon on the 18th day of March 2003, at which time all persons
desiring to be heard were given an opportunity to be heard thereon;
NOW, THEREFORE, BE IT RESOLVED BY TtlE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. The council will consider the improvement of such street improvements in accordance
with the report and the assessment of abutting property for all or a portion of the cost of
the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of
the improvement of$I,087,555.44.
2.
The improvement designed for 2003 street improvements is hereby ordered as proposed
in the council resolution adopted this 18th day of March 2003.
3. City of Stillwater Engineering Department is hereby designated as the engineer for this
improvement. They shall prepare plans and'specifications for the making of such
improvement.
Adopted by the Council this 18th day of March 2003.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
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THE BIRTHPLACE OF MINNESOTA
.
---------
NOTICE OF PUBLIC HEARING FOR
2003 STREET IMPROVEMENTS
PROJECT 2003-02
March 4, 2003
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082
at 7:00 p.m. or as soon as possible thereafter, on Tuesday, March 18,2003, to consider the
rehabilitation of street, storm sewer, sanitary sewer, water, curb and gutter, and sidewalk
improvements for South Holcombe, West Willard, South Harriet, South Everett, South Martha,
West Walnut and West Hickory Street.
The area proposed to be assessed for such improvement is properties abutting South Holcombe
Street from West Hancock Street to West Olive Street, West Willard Street from South Greeley
Street to South Holcombe Street, South Harriet Street from 180 feet south of West Willard Street to .
650 feet north, South Everett Street from West Willard Street to West Abbott Street, South Martha
Street from West Willard Street to West Abbott Street, West Walnut Street from South Third Street
to South Fifth Street, and West Hickory Street from Owens Street to 650 feet west. The estimated
cost of the improvements is $1,087,555.44. A reasonable estimate of the impact ofthe assessment
will be available at the hearing. Such persons as desire to be heard with reference to the proposed
improvement will be heard at this meeting.
Diane Ward
City Clerk
Published in Stillwater Gazette on March 7 and March 14,2003.
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
.
.
.
March 17, 2003
City Council of Stillwater
City Hall
216 North Fourth Street
Stillwater, MN 55082
Subject: Public Hearing on 2003 Street Impl'ovements
Project 2003-02
Dear City Council members:
We are writing in reference to the Notice of Public Hearing for 2003 Street Improvements Project 2003-
02 dated March 4, 2003, The Stillwater City Council is scheduled to discuss the matter in the Council
Chambers of the Stillwater City Hall on Tuesday, March 18,2003.
Our property is located at 717 West Willard Street. While our Street definitely needs improvement,
we are particularly supportive of the proposed assessment for new sidewalks on West Willard Street.
Like several other families in our neighborhood we have small children. With sidewalks, they would
undoubtedly be safer off of the streets where motor vehicle traffic has not only increased, but has also
become faster and more reckless. Besides the more neighborly appeal of added sidewalks, pedestrians of
all kinds would greatly benefit. West Willard Street is extremely popular with walkers, joggers, bike
riders, etc. For the past several years, we have ventured to other neighborhoods in order to take
advantage of their nicely maintained sidewalks, like those along 1st through 4th Streets on Stillwater's
South Hill. Thank you for your consideration.
Sincerely,
~4/~~
Tyler and Kristina Hanson
Cc: Shawn Sanders, PE, Assistant City Engineer
. MEMO
TO: Mayor and City Council
FROM: City Administrator Hansen
SUBJECT: Liquor License Criteria
DATE: March 14,2003
-
At the March 4th City Council meeting staff was directed to seek additional information
from other cities on criteria for granting liquor licenses and to develop lour own criteria
for council review. Unfortunately most cities are like Stillwater and have not established
any criteria other than "First come-First served".
The cities of Eagan and Bemidji have developed ordinances that divvy up their licenses
into categories such as hotels, restaurants, bars, etc. and once a quota of any category is
filled any new applications are rejected. The City of Blaine issues licenses to restaurants
. and hotels only. Other than this, there were no other criteria provided.
The current Stillwater ordinance on alcoholic beverages mimics state statutes and simply
requires that the applicant not be:
A. A person not a citizen of the United States or resident alien;
B. A person under twenty-one (21) years of age;
C. A person who within five years of the license application has been convicted of a
willful violation of a Federal or State law or local ordinance governing the
manufacture, sale, distribution, or possession for sale or distribution of
intoxicating or malt liquors;
D. A person who has had an intoxicating liquor or malt liquor license revoked within
five years of the license application, or to any person who at the time of the
violation owns any interest, whether as a holder of more than five (5%) percent of
the capital stock of a corporation licensee, as a partner or otherwise, in the
premises or in the business conducted thereon, or to a corporation, a partnership,
association, enterprise, business or firm in which any such person is in any
manner interest; or
.
E.
A person not of good moral character and repute.
Additional criteria that the council may want to consider are as follows:
.
1. Management capability of the applicant and past experience.
2. Type of business (hotel, restaurant, bar, etc.)
3. Zoning, land use, and design excellence consistency.
4. Will the granting of the license promote the development of certain areas and
properties consistent with the city comprehension plan, downtown plan and
special area plans.
5. Level of new investment - (will the business strengthen the tax base).
6. Job creation.
7. Will the granting of the license help retain or encourage a local business
expansIOn.
4>
.
.
"...,.
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I E S
.
Honorable Mayor Jay Kimble '
rylembers of the Stiilwater City Councii
Dear Mr. Mayor & Council Members:
.
I would like to thank the mayor and council for their
willingness to address points brought to light at the
workshop meeting on Tuesday, March 4th, 2003. I
appreciate your concerns about setting criteria by which it
would be fair to select one business over another for the
available liquor licenses.
I would like to speak to the notion of economic
development - and the possibility that a healthy economy
is not guaranteed by only increasing the number of new
business entities. If one can argue that a new business
would bring in additional economic development by
offering new jobs and more taxes, I would argue that
allowing long established businesses to expand would
provide similar stimulus to our community. In addition,
with every new business we face the higher statistical risk
of the potential for failure.
.
Our plans at Savories include the addition of a number of
employment opportunities whether we can or cannot
procure the license. We have already stated in our
previous communications our commitment to the. ;'~'
community. I believe that our history- and our most.
recent renovation- supports us in this commitment. We
108 NORTH MAIN STREET. STILLWATER. MN 55082 . (651) 430-0702
~",
,
have been a slow growing business and have remained
stable due to our deliberate and methodical growth, but .
also I believe in part to willingness to take part in our city
activities, to network within the community and to give
back in the form of donations to local schools, charities
and fund-raising activities whenever possible. We believe
that this is an important part of ongoing economic
development.
Being one of the millions of small businesses who supply
800/0 of all jobs makes us an important contributor to our
city's development. We are proud of our ability to provide
jobs for 30 individuals now, and we anticipate additional
jobs as we continue on our growth pattern.
It would be a mistake, however, not to recognize that
every community reaches an eventual saturation point for
development of any particular sea:;.......ent of business. To
continue to offer advantages to new entities at the
expense of established businesses seems to me one .
potential risk if it is not clear that existing businesses do
contribute to the overall economic health of our
community.
As operators of a small business that requires our on-site
supervision we feel the need to be close to our workplace.
We are local residents, as is the majority of our staff. We
shop here, pay taxes here both business & residential. We
bank locally and we utilize as many other local small
businesses as we can. We encourage our employees to
take part in local events and most of them live here and
also contribute in many ways to their schools, churches,
and local businesses.
While I understand fully the mandate of the city in
developing our tax base and maintaining a healthy
economic climate, we believe that established businesses
DO this already.
.
,....".
i
.
.
.
We created our business on a shoestring budget and have
worked at incrementally expanding and creating more
opportunity for our current employees while adding new
jobs as our circumstances allow. We will continue to do
this. Support from the city we are committed to would be
a welcome helping hand and an indication that working
toward being a good steward in our community is
recognized and appreciated by our city in return.
Once again, I thank you for your time and consideration
regarding this matter. I do appreciate your concerns, and
I feel confident that you will make progress in working
towards a fair and equitable decision.
rely,
Kristin Kle . etsrud
Co-owner, SAVORIES BISTRO
108 North Main Street
Stillwater, MN 55082
(651).430.0702
.
Me1110randum
To:
From:
Mayor and City Council
Klayton Eckles, Director of Public Works JtGi!-"/
Date: March 13,2003
Subject: Resolution Supporting the Brown's Creek Protection Initiative on the North Hill Project
DISCUSSION
The City of Stillwater is currently working with Mike Campbell, a North Hill resident, to gamer
legislative support for a million dollar grant for the North Hill Project. In order to help
establish the need for the project and enlist support, it would be extremely useful for the City to
pass an official resolution in support ofthe project. Staff has prepared the attached resolution
and recommends that Council pass a motion adopting this resolution.
.
.
RESOLUTION SUPPORTING THE CITY OF STILLWATER'S
BROWN'S CREEK PROTECTION INITIATIVE
.
WHEREAS, the Brown's Creek Protection Initiative is an environmental project within the City of
Stillwater to preserve and protect Brown's Creek,
WHEREAS, Brown's Creek is one of the few remaining trout streams in the Twin Cities
Metropolitan Area,
WHEREAS, the lower portion of Brown's Creek passes through the northern part of Stillwater in a
primarily residential area. This residential area, known as the North Hill, remains rural in character
with no city services (sanitary sewer, watermain, storm sewer).
WHEREAS, the North Hill is immediately adjacent to the spring fed "Lower Reach" of Brown's
Creek, the primary trout habitat. All existing homes have septic systems, and are served by wells
for their water source. Stormwater runoff and possible septic system effluent discharges from the
septic systems flow untreated into Brown's Creek, posing environmental concerns. Also, the
individual wells in the area diminish the groundwater flows that recharge the cool water springs
feeding the creek.
WHEREAS, the city is proposing to construct a project in the North Hill area that would treat,
control and detour storm runoff and sewage away from Brown's Creek. Also, a city water
distribution system would be extended that would eliminate the scattered wells in the neighborhood.
The proposed storm water system would capture runoff, carry it to new water quality ponds and then
route it away from Brown's Creek. The diversion of storm water is important because of higher .
temperature, relative to spring water, would irrevocably damage the trout habitat.
WHEREAS, the protection of Brown's Creek has a cost estimate of $2,100,000, which includes
installing new sanitary sewer and storm sewer systems. This project is part of the North Hill
project, which has an overall price of $5,800,000 because of shallow bedrock, steep ravines, and
remote location.
WHEREAS, the need for improvements was first identified in 1974. This project uses similar
methods for enhancing trout habitat as those developed in the City's AUAR. The Brown's Creek
Watershed District provided a resolution in support of the Brown's Creek Protection Initiative.
Without state support the North Hill project can't go forward, and the opportunity to protect and
significantly improve Brown's Creek via the protection initiative will be lost,
NOW, THEREFORE, BE IT RESOLVED, by the Stillwater City Council that the Council hereby
supports the City of Stillwater's Brown's Creek Protection Initiative and encourages the Minnesota
Legislature and Governor's office to continue funding this important project.
Adopted this 18th day of March 2003.
ATTEST:
Jay L. Kimble, Mayor
.
Diane F. Ward
.
.
.
ORDINANCE NO.:
AN ORDINANCE AMENDING CHAPTER 43
OF THE STILL WATER CITY ENTITLED LIQUOR
The City Council of the City of Stillwater does ordain:
1. AMENDING. A new Section 43.75 is added to the City Code that will hereafter read as
follows:
"Section 43.75 Payment of fees. In order to maintain any license issued
under this Chapter, all license fees must be paid when due and kept current
even though from time to time the licensed property is vacant. Provided
all license fees are paid when due and kept current, the license may remain
at a vacant location for a period of the remaining calendar year in which
the vacancy occurs, and for one year thereafter. At the end of this period,
the license will be deemed abandoned without further notice or hearing
and the City Council will be entitled to grant the license to another."
2. SAVING. In all other ways, the City Code remains in effect.
3.
Et't'bCTNE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law.
Enacted by the City Council of the City of Stillwater this 18th day of March, 2003.
CITY OF STILLWATER
Jay L. Kimble, Mayor
Attest:
Diane F . Ward, City Clerk
~.
.
MeI110randutn
To:
Mayor and City Council
J \'5 v--
Klayton Eckles, Director of Public Works \"
March 13,2003
From:
Date:
Subject: Acceptance of BARR Engineering Proposal for Assistance on the Territorial Prison
Storm Water Project
DISCUSSION
.
Three years ago when the City of Stillwater was working with the former developer of the
Territorial Prison site we hired BARR Engineering to complete the storm water and wall
reconstruction improvement designs. BARR Engineering was chosen because they are
considered an expert regarding unique storm water issues and the developer also wished to use
BARR Engineering for the on-site work.
As the result of that project, the City nearly completed plans and specifications for the off-site
storm water work and the repair of the damaged sections of the territorial prison wall. The
plans and specifications were approximately 80% complete but they were shelved when the
developer pulled out of the project. Since it appears that the new project is imminent, it would
be advisable for the City to commence on preparation of the engineering plans as soon as
possible. The developer proposes to begin site work in May of this year. It could likely take
the City three to four months to complete the engineering and identify and delineate easements
that will be necessary. It will also be necessary for the City to then acquire these easements
from private property owners.
The BARR Engineering proposal is attached. The estimated cost for completing the plans and
specifications is $19,000. In addition to this, the City will have some costs associated with
surveying property boundaries and easements. All ofthe costs associated with this work will be
charged against the development.
RECOMMENDATION
Staff recommends that Council approved the attached proposal from BARR Engineering
ACTION REOUIRED
If Council concurs with staff recommendation, Council should pass a resolution accepting the
proposal from BARR Engineering for the completion of the storm water system and retaining
wall analysis associated with the Territorial Prison site.
.
ACCEPTING PROPOSAL FROM BARR ENGINEERING FOR
THE COMPLETION OF STORM WATER SYSTEM AND
RETAINING WALL ANALYSIS ASSOCIATED
WITH THE TERRITORIAL PRISON SITE
WHEREAS, on September 7th, 1999 Council accepted a proposal from BARR Engineering for
the analysis of the storm water system and retaining wall associated with the Territorial Prison.
The plans and specifications were approximately 80% complete but were shelved when the
developer pulled out of the project three years ago.
NOW THEREFORE, BE IT RESOLVED BY T~ CITY COUNCIL OF STILLW Autl<,
MINNESOTA, that they hereby accept the proposal from BARR Engineering for the completion
of an analysis of the storm water system and retaining wall associated with the Territorial Prison
at cost not to exceed $19,000.
Adopted by Council this 18th day of March 2003.
Jay L. Kimble, Mayor
ATTEST:
Diane F . Ward, City Clerk
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Barr Engineering Company
4700 West 77th Street. Minneapolis, MN 55435-4803
Phone: 952-832-2600 . Fax: 952-832-2601
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BARR
Minneapolis, MN . Hibbing, MN . Duluth, MN . Ann Arbor. MI . Jefferson City, MO
February 17, 2003
Mr. Klayton Eckles
City Engineer
City of Stillwater
216 N. 4th Street
Stillwater, MN 55082-4898
Re: Stillwater Prison Retaining Wall Restoration and Storm Sewer Design
Dear Mr. Eckles:
.
At your request, I have reviewed the status of the design for the Stillwater Prison retaining wall
restoration and the storm sewer that routes water around the prison site. That work was inactivated
when the previous proposed developer walked away from the project a few years ago. This letter
provides our estimated cost to complete the remaining work necessary to finalize the plans and
specifications for this project. It also discusses a proposed procedure to support the City of
Stillwater (City) once the plans and specifications have been approved by the City.
Finalizing the Plans and Specifications
Frauenshuh Sweeney are proposing a substantially different layout on the prison site proper than the
previous developer was proposing. This will likely change the way stormwater and groundwater
(collected on the bedrock side of the retaining wall) will be routed into the prison grounds. In
addition, the developer is also proposing to construct, or have the City construct, a separate storm
sewer system that the prison site proper drains into and that would discharge into the St. Croix River.
This would be a separate storm sewer discharge that would only serve the prison site but also might
al:leviate 100-year storm flooding at the entrance to the prison off of Highway 95. The previous work
we performed did not consider a separate storm sewer system, as such, and therefore some additional
drainage analyses would be necessary to (1) determine the size of pipe necessary, (2) identify how it
might alleviate flooding at Highway 95, and (3) to determine if an additional pipe over and above
that proposed for the prison site would be necessary to alleviate flooding in the low area on and
around Highway 95 near the prison site entrance. In addition to this modeling and related
coordination work, the contract document book (which will include the Form of Agreement, Bid
Form, General Specifications, Supplemental Specifications, Technical Specifications, and Notice to
Bidders) needs to be prepared. The plan drawings for the storm sewer that routes water around the
prison proper, as well as the retaining wall repair, are approximately 85 percent complete. However,
during the time we stopped working on the project until now, we identified a new technology that
might prove to be a cost savings to the City in repairing and restoring the wall. We would like to
explore that option and revise the plans somewhat if we determine a significant cost savings to the
City using the newer technology. This revised plan preparation work would not be extensive.
.
C:\Documents and Settings\keckles\Local Settings\Temporary Internet Files\OLK89\Eckles_Stillwater Prison RetainWallLdoc
Mr. Klayton Eckles
February 17,2003
Page 2
We propose to perform the remaining hydrologic/hydraulic analyses, modify the plans and
specifications (where necessary), completing the final plans and specifications for the storm sewer
that routes water around the prison, and repairing the retaining wall in coordination with the
proposed development, for a cost of $19,000.00. This includes up to six meetings with City staff and
the developer and his representatives. This work does not include the preparation of design drawings,
plans or specifications for the new storm sewer system, if one is approved, for discharging into the
St. Croix River. The proposed scope of work, however, does include analyzing the possibility of such
a system and advising the City as to the best approach for dealing with the flooding in the low area at
Highway 95. If the City should decide to include that storm sewer in the plans and specifications for
this project, we will be happy to perform that work for a mutually agreed-to price as directed by the
CitY.
Supplemental Services
Once the plans, specifications, and developer coordination work is completed, the City may need our
services in answering questions potential bidders may have about the work, conducting
preconstruction and prebid meetings, and performing on-site engineering work during the
construction stage. Should the City request Barr to perform such services, we will be happy to
perform those on a time-and-expense basis, as directed by the City.
If you have any questions concerning this matter, please call me at (952)832-2809.
Sincerely,
Steven M. Klein
Vice President
SMK/abm
C:\Documents and Settings\keckles\Local Settings\Temporary Internet Files\OLK89\Eckles_Stillwater Prison RetainWa1ll.doc
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I
· Memo
To:
From:
Date:
Subject:
Mayor and City Council t1 ./
Steve Russell, Community Development Director ("-"
March 14,2003
Request to use Riverview Parking Lot Site for Farmers Market
Since 1999, the Stillwater Farmers Market has operated at the Riverview Parking Lot on Pine
Street between 3rd and 4th Streets on Saturday mornings between 7:30 a.m. to 11 :30 a.m. Again
this year the Farmer's Market is requesting permission to use the lot from mid-June through the
end of October.
The City Planning Department has only received compliments on the use.
Recommendation: Decision on request.
.
Attachments: Letter from Jim and Wendy Kloek, March 1,2003.
.
'.":'~
City of Stillwater MN
1 () N 4 St.
Stillwater MN 55082
To whom it may concern,
The members of the Stillwater Farmers Market would like to ask permission to use the
parking lot located at 3rd and Pine in Stillwater for our market. Our market will continue
to take place on Saturday mornings from 7:30 to 11 :30. We will begin our sales in mid
June and end in late October.
We have enjoyed this lot in past years and feel that the local community appreciates our
convenient location. Ample parking and beautiful landscaping has made the Stillwater
Farmers Market an event that many Stillwater residents enjoy week after week.
Thank: you for considering our request.
S~ly. j) ttJ
JUn~:::~M&~'~J~ j i
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May 7, 1999
J.
br,~,1J A./1'",,(,
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Stillwater City Council
216 North 4th Street
Stillwater, MN 55082
Council Members,
We the members of the Stillwater Fanners Market would like to introduce ourselves. There are 25 of us.
We sell a variety of home growrl and produced products. Seasonal fruits and vegetables, plants, cut
flowers, honey, maple syrup, soaps, and herbs, at our present location in the U.S. Bank parking lot on
Myrtle Street. The Market is open every Saturday from 7:30 to 11 :30 AM, from the second week in June
until the end of October (weather permitting). We have operated at this location for over a decade and
have been a part of Stillwater's cultural landscape for generations.
Over the last few years, our market has outgrown the limited space it now occupies. The number of
members has stayed the same but our growing clientele has had an increasingly difficult time rmding
parking around our site. The traffic patterns in and around this neighborhood have increased to the point
that it's just too busy a place to visit conveniently.
Informal discussions with public and private concerns were initiated last year to determine if a more
suitable location for our ent~.l }J.l~se could be found. Among the possibilities discovered was the new City
parking lot at the intersection of 3rd and Pine Streets, across from the Old Courthouse. Conversations
with Steven Russell, of the City Planning Commission, indicated that the City may be inclined to grant
permission to use this lot for our Market.
As you all know the recent improvements made to this site have made it a charming addition to this
scenic and historic neighborhood. The Market members would appreciate the opportunity to sustain that
heritage as well as their own. The lot has ample space for our vendors and could easily accommodate our
customer's parking needs.
Our Market would be a "Good Neighbor." We are a quiet and clean group. There is little if any noise
associated with our endeavor. We generate very little trash and always bring it home when we leave. All
of our signs and other displays are portable and unobtrusive; they go home with us as well. The Market
presently has no expansion plans. Any future growth would be dependent on the community's demands.
We look forward to the opportunity to meet with the Council to explore the possibility of making this site
our new home.
Thank you for your consideration.
Best Regards,
Stillwater Fanners Market Relocation Committee
Wendy Kloek
(Phone 439-8793)
(Phone 433-5604)
1) ~~_~~
Tom Baatz
RESOLUTION NO. 2003-
.
RESOLUTION CALLING FOR A PUBLIC HEARING BY
THE CITY COUNCIL ON THE PROPOSED ADOPTION OF
A MODIFICATION TO THE DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO. 1 AND THE
PROPOSED EST ABLISHMENT OF T AX INCREMENT
FINANCING DISTRICT NO. 10 THEREIN AND THE
ADOPTION OF THE TAX INCREMENT FINANCING PLAN
THEREFOR.
BE IT RESOLVED by the City Council (the "Council") of the City of Stillwater,
Minnesota (the "City"), as follows:
Section 1. Public Hearing. This Council will meet on April 29, 2003, at
approximately 4:30 p.m., to hold a public hearing on the proposed adoption of a Modification to
the Development Program for Development District No.1, the proposed establishment of Tax
Increment Financing District No.1 0 (a "Redevelopment District") and the proposed adoption of
a Tax Increment Financing Plan therefore, all pursuant to and in accordance with Minnesota
Statutes Sections 469.174 to 469.179, inclusive, as amended, in an effort to encourage the
development of certain designated areas within the City; and
. Section 2. Notice of Hearing: Filing of Program Modification and Plan. The City
Attorney is authorized and directed to prepare a Modification to the Development Program for
Development District No. 1 and a Tax Increment Financing Plan for Tax Increment Financing
District No. 10 and to forward documents to the appropriate taxing jurisdictions including
Washington County and Independent School District No. 834. The City Administrator is
authorized and directed to cause notice of the hearing, together with an appropriate map as
required by law to be published at least once in the official newspaper of the City not later than
10, nor more than 30 days prior to April 29, 2003, and to place a copy of the Program
Modification and Plan on file in the City Administrator's office at City Hall and to make such
copy available for inspection by the public.
Section 3. Rescission. Resolution 2002-235 adopted on October 15,2002 is rescinded.
Dated:
Jay L. Kimble, Mayor
ATTEST:
Larry R. Hansen, City Administrator
.
EXHIBIT A
NOTICE OF PUBLIC HEARING
CITY OF STILLWATER
COUNTY OF WASHINGTON
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of
Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Tuesday,
April 29, 2003, at approximately 4:30 p.m. at City Hall, 216 North Fourth Street, Stillwater,
Minnesota on the following matters: the establishment of Tax Increment Financing District
No. 10 (a Redevelopment District) pursuant to and in accordance with Minnesota Statutes
Sections 469.174 to 469.179. Attached as Exhibit "A" is a map of the area of the District from
which increments may be collected.
A copy of the Financing Plan is on file and available for public inspection at the office of
the City Clerk.
All interested persons may appear at the hearing and present their views orally or in
writing.
Dated; April
, 2003
BY ORDER OF THE CITY COUNCIL
Diane F. Ward, City Clerk
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Memoranc urn
To: Mayor and City Council
From:
Steve Russell, Community Developer ~
March 17, 2003
Date:
Subject: Letter from Lorraine and Enno Bouma Regarding 414 and 416 S. Owens
A variance was granted 9-16-86 to the side yard setback and lot size requirements for
construction of two attached single-family homes. (see attached variance and building permit).
The attached structures were constructed according to the variance approval. Apparently the
structures were recently sold and according to the Bouma's will be rented.
The City of Stillwater does not regulate tenure of residences.
The Bouma's seem to be under the impression that because the structures were constructed as
two single-family attached housing units that the owners would be the occupants. This is not
necessarily the case. The City does not regulate the sales or tenure of homes.
.
If that wasn't the Bouma's understanding ofthe City's approval or the answer was too direct, I
apologize.
.
Stillwater, ~ill
Feb. 27,2003
Oity Oouncil members,
I am appealing to you as to
the duplex that Ge.rge Ness built
at 414 and 416 So. Owens St. My
husbaHd and I attended a special
meeting and were assured it would
be private family units. Don Valsvik
was a member then and realized our
concern. It has now been sold for
rental. Our question is, what good
is attending a meeting and the decision
can be reversed in a few years?
Stillwater has changed so much and
not necessarily for the good. What
u~set us the most was a call to
Steve Russell and expected a courteous
answer, NOT We don't care when a house
is sold. I thought perhaps I had
the wrong office and repeated. He
was even more short, I SAID, WE DON'T
OARE. We hODe his is an elected
office, we'll be waiting.
Lorraine & Enno Bouma
408 So. Owens St.
Stillwater, ~ill 55082
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530423
STATE OF MINNESOTA
CITY COUNCIL
CITY OF STILLWATER
4It In the Matter of the Planning Case
No. 664
VARIANCE PROCEEDINGS
REQUEST BY: ORDER GRANTING VARIANCE
Thomas C. Mabie & Georqe W. Ness
Owner
The above entitled matter came on to be heard before the City
Council for the City of Stillwater on the 16th day of
September , 19 89 on a request for a varIance pursua~t
to the City Code for-the following described property:
9790-..3300
L.OT -005 BLK -',003
PART LOT 5 t;.. AL.L
---,----------------BEING__THE-S_.28FT _
OF S 28FT
GREY & SLAUGHTEf.:S
OF 7 t:. 9 003
OE_5_EXGuN_1QEL_
201.
o
ADD
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--..-----....--.-.-.-.--.--------...---------.---.-.-..--.-----.-.---...- -.-.---
-_.__._-----~---- ----.---------...
Purpose:
To grant variance to the sideyard setback requirements and lot size
requirements for two lot subdivision and construction of two attached,
o lot line, single family residences.
Upon motion made and duly approved by the requisite majority
of the City Council, it is ordered that a variance be granted
upon the following conditions: (If no conditions, state "None").
The project shall meet the front, rear and exterior sideyard setback
requi rements of the R-B Di stri ct.
Dated this 11th day of December
, 1 9 ...8.6'
.
JJ. f1~~
yor
v-
[/.-'/1('
5 /f(:
5.cu'cr< Cc II" ,
41c'( [A!
Estimated Fee
~:;-r;''::',vv <Ii CoY/'/5)':;SV.OV #~
'1/;,;,v,-, if #/%(;18 /mt'7 ,
;l"'.'fJ/9 " /' O. dO
-;l;y;.~ .! 0 f, C:;TY OF STillWATER, MINNESOTA
$ ,-S /0. ,'0 Division of Building Inspection
$ 2.--zjf';; BUILDING PERMIT
$ +.1{ C j,;'-( ~ .).. Cj O. s-v ~ )
".
c.....
V
SUJ,charge . .
~t. C/('
Total Fee Collected.
N~
7357
.
TO:
Build
Erect
Install
Add.
Alter
Repair
Move
Wreck
d c:r--
Date 7 ~ -">
IJI' hi:: V'
/STAUctUAE USED AS
19~?
Mark Square with X
lX1
D
o
o
o
o
DO
Permission is hereby granted:
Owner &'0, AJE:?<<: --< T~/n /~/ t/:c- ,Address I
Contractor &. Cl. !/J ~ <; ~. Address j .
To cae'y out th' wo,k indka"d :bO" on th, following d,,,,",'" pmperty, ~' ~h' "p"" ronditiOt/t.~;' pe"on, and th,k 'g'n",
employees and workmen will strictly comply with the Building Ordinance 0.3! f the C~ty of ~illwa~er/Minnesota.
Con ractor~ j )jLj/lt~ rJ/ ~ ~
'-"I "'f v ~l . - r
"----- V ,- i
Side Between Whet Streets
Number
Street
.1-1: I t, v.-
11+
_S', CJ{-.!C'itS 5/.
. I
11./,
CY/I~' f" P-:n ~ s7
Ward
lot
Block
Oem. of Lot
Addition or Tract
-
;:!rj2rc:L
J/./B .3
1 ,
'i'l X/2{,
6:ci.11 ck~c/~ktt7'1z;;;~ 401/
.
~~. . __ c
..--..--
Front or Width Side or length
in Feet in Feet
Height
in Feet
No. of Stories
Constructed of
Contents-Cu. or Sq. Feet
Estimated
Cost
~Ol
::;t'
I
!VOt~j ~0l~"7 c<
~.
'-t fC:CC:-:>l?{
(}~{;~ .;:t:Cj 7 'i ()- 3.3 0 0 PERMITS FOR OTHER WORK
~trical, No
~J u,,, / 1J'l"&:-"
./ ' /
C~d4-Z-P".c //J i /tdO
~ ..
&/ r!7r&:- 5-r-ncR.
Plumbing, No.
Heating, No
Previous Contract, No
,4; CL
,A(7;lZ~
4,t/f'/E7"" J,-7Z 2C'-"o
PENAL TY: Any person who shall via/ate any of the provisions of this ordinance shall be guilty of a misdemeanor, and upon conviction
thereof shall be punished by a fine of not more than $100 or imprisonment of not to exceed 90 days for each offense, and costs of
prosecution. It shall be the duty of any Contractor or Owner to notify the Building Inspector before proceeding with any work subject to
th, Bu;!dlng O,dln,n"" ,nd p<omp'ly call fo, in,p'ction ., ""'i'" of wo,k i, ~~- ;:? .
!/r7H^~ r ff
INSPECTION REPORT
Form 10liv it- / '-13 ) ~
Building Inspector
.
March 13, 2003
::, 11LLWATER TOWN BOARD ME!: I1NG
Town Hall
7:00 P.M.
PRESENT: Chairperson Jim Doriott, Supervisors Jim Hiniker, Sheila-Marie
Untiedt and Duane Laabs. Also1 Attorney Tom Scott and
Treasurer Gloria Sell.
1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P UntiedtjHiniker moved to approve the 2/27/03 Stillwater
town board meeting minutes as written. (4 ayes)
3. TREASURER - Claims were reviewed and checks #16192 thru #16222 were
approved for payment.
4. KEEFER MINOR SUBDIVISION - M/S/P UntiedtjHiniker The Keefer minor
eubdivisi,on was approved subject to the two following conditions:
1. Adequate sites for septic systems and drain fields can be located on each
parcel.
2. The applicant pays a required park dedication fee of $7/800.00 to Stillwater
Township.
(4 ayes)
5. SHAFER CERTIFICATE OF COMPLIANCE - M/S/P UntiedtjLaabs moved to approve
the certificate of compliance for a home occupation requested by Dean and Lynn Shafer
at 11464 Norell Avenue North, Stillwater Township contingent on review and approval
by the township planner. (4 ayes)
6. MONlTANARI ESCROW - OTCHIPWE TRAILS - M/S/P UntiedtjLaabs moved that
at the request of Mr. Montanari and in agreement with the Engineer Paul Pearson the
escrow required for remaining improvements in the Otchipwe Trails Subdivision is
hereby reduced to $69,625.00. (4 ayes)
7. OTTO BERG PARK SHELTER MANAGER - The planning commission 'Nil! inter.!iew
applicants Bill Butlerl Judy Josephsonl Kate Carlsen and Debbie Sinclair for the shelter
manager position at the April 141 2003 park meeting.
.Reservations for the softball field will be part of the responsibilities for the shelter
manager. )
Stillwater Town Board Meeting 3/13/03
Page Two
Since the park committee will be busy this year and can have seven members, Lynn
Murphy will be asked to join the committee. If and when a planning commission
position opens up she will be given the first opportunity to change over.
.
8. LAWN CARl; - Seven applications for lawn care were reviewed. Along with
mowing, trimming, and picking up garbage the necessity for other items became
apparent: adequate insurance, capability to fertilize grass, dispatch gophers, etc.
Also - the possibility of the lawn care service doing gardening work around the town
hall will be investigated.
Five of the seven applicants will be interviewed at 6 p.m. on March 27, 2003. They
are:
1. Ron Vincent
2. Carlsen Lawn Service
3. Cut and Trim Lawn Care Inc.
4. Valley Green
5. Cutting Edge.
The clerk will contact the above for the next town board meeting.
9. ADJOURNMENT - M/S/P Laabs/Hiniker moved to adjourn at 8:24 p.m. (4 ayes).
Clerk
Chairperson
Approved
.
03/08/201B 2El: 45 b~143';j4(1:1~ I HV~ U,J., U~
Stillwater Township
Calendar
.
Chair OorloU
March 27 Lawn Care Interviews 6:00 PM
March 27 Town Board Meeting 7:00 PM
Chair Dorlott
April 2 Joint Board (Uberty Projects) 7:00 PM
April 3 Planning Commission 7:00 PM
April 10 Town Board Meeting 7:00 PM
April 14 Park Committee & Shelter Manager Interviews 7:00 PM
April 17 Board Of Review 5:00 PM - 6:00 PM
April 24 Town Board Meeting 7:00 PM
Chair Hinlker
May 1 Planning Commission 7:00 PM
. May 8 Town Board Meeting 7:00 PM
May 12 Park Committee 7:00 PM
May 22 Town Board Meeting 7:00 PM
Town Board Supervisors may attend any or all of the above meetings.
Pat BantU
Clerk. StilJwater Township
March 15, 2003
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Stillwater Public Library
223 N. Fourth St., Stillwater MN 55082-4806
(651) 439-1675 FAX (651) 439-0012
Board of Trustees Meeting Agenda
Tuesday, March 11,2003, 7 P.M.
I. Call to Order
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports+
E. Web Site Usage Report
F. Director and Other Staff Reports+
G. Financial Report +
H. Policy Review- No policy this month
A+
I
A
5. Director's Personnel Evaluation - Closed Session
6. MLA Legislative Day Report
7.2003 Budget Adjustment
A+
8. City Council Budget Workshop Session in April 1
I
9. Fundraising Campaign
A. Naming opportunities
B. Report of Other Progress to Date
A+
I
12, Building Expansion
A. Building Program Progress
B. Recommendation of the Architect Selection Committee
C. Owner's Representation
I
A*
A
12. Committee Reports
13. Other
14. Adjournment
I
If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday,
March 10,2003.
A~Action Item I=Information Item D=Discussion Item
+::::: Document in Packet *= Document to be Distributed at Meeting #=Document Previously
Distributed
'..
Agenda Item 4.a.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651439-0012
.
Board of Trustees Meeting Minutes
Tuesday, February 11,2003
Present: Bill Hickey, Dick Huelsmann, Victor Myers, Jessica Pack, ML Rice, Brian
Simonet, Andrea Tipple
Absent: Bill Fredell, Rick Hodsdon
Staff Present: Lynne Bertalmio, Carolyn Blocher
1. Call to Order
President Hickey called the meeting to order at 8:06 p.m.
2. Adoption of the Agenda The agenda was adopted as amended with a motion by
Myers and a second by Tipple.
3. Communications and Public Commentary
Nothing in the suggestion box this month.
4. Consent Calendar The Consent Calendar was adopted including payment of bills
totaling $10,795.15 for 2002 and $15,304.68 for 2003. Motion by Rice and second by
Huelsmann.
5. MLA Legislative Day Schedule Trustees Hickey and Myers are scheduled to attend with .
Director Bertalmio on February 19th.
6. Director's Personnel Evaluation The Executive Committee shared a draft of the
review and asked for comments back by March 1.
7. State of Minnesota Budget Shortfall Several items in the agenda packet reported on
potential impacts of the state budget shortfall.
8. New Council Member Orientation Report Director Bertalmio along with Trustees
Hickey and Huelsmann met with new City Council members Kriesel and Junker to update
them on library usage, services, the expansion plan and the approved resolution. Director
Bertalmio prepared an additional usage data report that was contained in the packet.
9. Workshop Session with the City Council A workshop session with the City Council is
tentatively set for March 4th at 4:30. It may be postponed because of other discussions.
10. Tour of SPPL Central Library-Saturday, February 22 Trustees and staff will
receive a "behind the scenes" tour of the St. Paul Public Library which has recently been
remodeled and expanded.
11. Fundraising Campaign
A. Naming Opportunities The task force is in the process of identifying these. .
B. Report of Other Progress to Date Huelsmann reported on fundraising progress
to date including drafting proposals to 3M and the Tozer Foundation. Individual
donors are now being approached and the steering committee has begun to pledge.
.
.
.
Library Board minutes-- Feb. 11, 2003
page 2
12. Building Expansion
A. Building Program Progress The building program from David Smith is
nearly ready.
B. Results ofthe Architect Selection Committee's Shortlisting Meeting
The Architect Selection Committee has invited proposals from four firms with the
selection interviews set for February 21. The committee will then forward its
recommendation to the Library Board for selection of an architectural firm.
13. Committee Reports The Communication and Events Committee reported on several
areas of event focus. The committee will meet again on April 1 st.
14. Other
Release of 2003 Capital Budget Motioned by Rice and seconded by Huelsmann to
request the release of $20,600 in 2003 approved capital budget from the City Council.
The motion passed.
15. Adjournment
The meeting adjourned at 8:17 p.m.
'~
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, March 13, 2003 11 :28 AM
Pat Raddatz
Washington County Board Agenda - 3/18/03
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
***PLEASE NOTE CHANGE IN TIME***
March 18, 2003 - 3:30 p.m.
1. 3:30 - Roll Call
Pledge of Allegiance
2. 3:30 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a
responsibility or function of Washington County Government, whether or
not the issue is listed on this agenda. Persons who wish to address the
Board must fill out a comment card before the meeting begins and give it
to the County Board secretary or the County Administrator. The County
Board Chair will ask you to come to the podium, state your name and
address, and present your comments. You are encouraged to limit your
presentation to no more than five minutes. The Board Chair reserves the
right to limit an individual's presentation if it becomes redundant,
repetitive, overly argumentative, or if it is not relevant to an issue
that is part of Washington County's responsibilities. The chair may
also limit the number of individual presentations to accommodate the
scheduled agenda items.
.
3. 3:40 - Consent Calendar
4. 3:40 - Community Services -Dan Papin, Director
Remove Item from Table - Store-to-Door Contract
5. 3:45 - Public Health and Environment - Mary McGlothlin,
Director
Public Health Nuisance Ordinance
6. 4: 15 - General Administration - Jim Schug, County Administrator
Legislative Update
7. 4:20 - Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the
full Board on committee activities, make comments on matters of interest
and information, or raise questions to the staff. This action is not
intended to result in substantive board action during this time. Any
action necessary because of discussion will be scheduled for a future
1
.
board meeting.
8. Board Correspondence
.9. 4:30 - Adjourn
10.4:30 to 5:30 - Board Workshop with Housing and Redevelopment
Authority Board
Discuss Current Structure and Relationship Between and County and HRA
11. 5:30 - Break
12.6:00 to 7:00 - Board Workshop with Parks and Open Space Commission
Update on the Big Marine Park Reserve Acquisition and Development
Program
13. 7:00 to 8:00 - Board Workshop with the Courts Planning Advisory
Commission
Final Report and Recommendations to the Board on a Possible Courts
Expansion Project
************************************************************************
Meeting Notices
March 18 - Library Board Interviews
3:00 p.m., Washington County Government Center
"arch 18 - Housing & Redevelopment Authority Board
3:00 p.m., Washington County Government Center
March 18 - Parks & Open Space Commission
7:00 p.m., Washington County Government Center
March 19 - Plat Commission
8:30 a.m., Washington County Government Center
March 19 - Transportation Advisory Board
2:00 p.m., 230 East 5th St., Mears Park Centre - St. Paul
March 20 - Workforce Investment Board
8:30 a.m., Oak Meadows-8131 4th Street N. - Oakdale
************************************************************************
Washington County Board of Commissioners
Consent Calendar - March 18, 2003
Consent Calendar items are generally defined as items of routine
business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
.Administration
A. Approval of the February 25, 2003 Board meeting minutes.
2
B. Approval to reappoint Holly Ryan Moore to the Community Corrections
Advisory Commission to a fourth term expiring December 31,2004; and
approval to appoint Greg Orth to the Community Services Advisory
Committee to a first term expiring December 31, 2005.
.
Assessment, Taxpayer Services & Elections
C. Approval to renew off sale 3.2 percent malt liquor license for
Meister's Bar & Grill of Scandia, Inc., for the period April!, 2003
through March 31, 2004.
Information Services
D. Approval of revised and updated Policy #3001, Acceptable Use Policy
for Utilizing Information Technology Systems and Resources.
Transportation & Physical Development
E. Approval and execution of Met Council Grant Agreement No. SG-02-184
in the amount of $500,000 for recreation and open space acquisition with
the Big Marine Park Reserve.
F. Approval of resolution, award of construction on CSAH 20 to Tower
Asphalt, Inc., lowest responsible bidder, in the amount of $1,7891010.02
conditioned upon the execution of a contract as required by law; and
approval and execution of a cooperative construction agreement with the
South Washington Watershed District.
.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
3
RE: Information
Page 1 of2
Diane Ward
From: Ehlert, Mike [MEhlert@LMNC.ORG]
Ant: Tuesday, March 11, 2003 3:36 PM
~: Diane Ward
Subject: RE: Information
Diane,
This message is in response to your request for information regarding criteria for liquor licensing. I left a message on your voice mail, but I
will have to leave soon and wanted to get a response to you today. I would like to reiterate that I am not an attorney and cannot give legal
advice. Therefore, the following represents my view ofthe situation that you described to me.
I searched through our sample material and subject files concerning this topic, but only found a couple of things that would be helpful.
Apparently, there are some cities that divy up their on-sale licenses. For example, Eagan's ordinance allows for 37 licenses of which 3 are for
hotels, 27 for restaurants, and 7 are unallocated. Bemidji does something similar in the sample ordinance that I have. In a way, this helps to
determine who receives a license. If the city's quota of hotels is reached, any new applications would probably be rejected. It also seems to
spread out licenses to ensure a certain number of different businesses have opportunities. It seems to me that this would have to be allowed for
in an ordinance in order to proceed in such a fashion.
In regards to fairness, it seems to me that a first come-first served approach may the easiest to work with. I know this is done in St. Cloud, as
was the response from their city clerk on the clerk-administrator listserv. Absent some other method in your city's ordinance, the easiest
approach might be the best at this time.
I wish I could have found more helpful information for you. If you would like copies of the Eagan or Bemidji ordinances, please let me know.
I'd be happy to fax them over to you.
ILeague of Minnesota Cities is providing this material for informational purposes. It is not intended to provide legal advice and should not
ed as a substitute for competent legal guidance. Consult your city attorney for advice concerning specific situations. .
Sincerely,
Michael Ehlert
-----Original Message-----
From: Diane Ward rmailto:dward(W,ci.stillwater.mn.usl
Sent: Monday, March 10,20031:00 PM
To: mehlert@lmnc.org
,Subject: Information
Mike:
I am looking for criteria other cities may have to determine issuance of
an on-sale liquor license such as economic development for the city,
first come - first served, current establishments with wine/strong beer
get first priority, things like that. I'd need this information by the
end of the day tomorrow (Tuesday, March 11). Thank you.
.. email has been scanned for all viruses by the MessageLabs SkyScan
~e. For more information on a proactive anti-virus service working
around the clock, around the globe, visit htto://www.messa!!elabs.com
3/13/2003
\..
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [PatRaddatz@co.washington.mn.us]
Thursday, March 06, 2003 11 :59 AM
Pat Raddatz
Washington County Board Agenda - 3/11/03
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
March 11, 2003 - 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a
responsibility or function of Washington County Government, whether or
not the issue is listed on this agenda. Persons who wish to address the
Board must fill out a comment card before the meeting begins and give it
to the County Board secretary or the County Administrator. The County
Board Chair will ask you to come to the podium, state your name and
address, and present your comments. You are encouraged to limit your
presentation to no more than five minutes. The Board Chair reserves the
right to limit an individual's presentation if it becomes redundant,
repetitive, overly argumentative, or if it is not relevant to an issue
that is part of Washington County's responsibilities. The chair may
also limit the number of individual presentations to accommodate the
scheduled agenda items.
.
3. 9: 10 - Consent Calendar
4. 9:10 - Public Hearing - Transportation and Physical Development
- Ann Pung-Terwedo, Senior Planner
Request by Vince TurnbladjSteve May for Comprehensive Plan Amendment &
Rezoning Application
5. 10:00 - Assessment, Taxpayer Services and Elections - Kevin
Corbid, Director
Revised Tax Increment Finance District Administrative Fee Schedule
6. 10:05 - Community Services
A. Child Support Services - Linda Bixby, Supervisor
B. Re-basing" of the MRjRC Home and Community Based Services -
Richard Backman, Division Manager
7. 10:45 - General Administration - Jim Schug, County Administrator
.
Legislative Update
1
~,
8. 10:55 - Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the
.fUIl Board on committee activities, make comments on matters of interest
and information, or raise questions to the staff. This action is not
intended to result in substantive board action during this time. Any
action necessary because of discussion will be scheduled for a future
board meeting.
9. Board Correspondence
10. 11:15 - Adjourn
11. 11:20 to 11:50 - Board Workshop with Public Health and Environment
Update on Activities Related to Public Health Emergency Preparedness
12. 11:50 - Lunch
13. 12:30 to 1:00 - Board Workshop with Transportation and Physical
Development
Plat Fee for Review of Preliminary Plats and Increase Fee Charged for
Land Use Permits
14. 1:00 - 1:30 - Board Workshop with Assessment, Taxpayer Services
and Elections
.pay 2003 Taxes, Information Related to Tax Rates, Tax Capacity and Tax
mpacts
15. 1:30 to 2:00 - Board Workshop with Administration
Long-term Finance Work Group's Recommendation on Issuing New Debt to
Finance the County's Capital Needs
************************************************************************
Meeting Notices
March 11 - Library Board Interview
8:30 a.m., Washington County Government Center
March 11 - Mental Health Advisory Council
4:00 p.m., Washington County Government Center
March 12 - Metropolitan 911 Board
10:00 a.m., 2099 University Avenue West
March 12 - MELSA
12:00 p.m., 1619 Dayton Avenue - St. Paul
March 12 - MICA
2:00 p.m., Kelly Inn- St. Paul
avtarch 13 - Community Services Advisory
"':30 a.m., Washington County Government Center
March 13 - Metro TAB
2
12:30 p.m., 230 East 5th St., Mears Park Centre - St. Paul
\.
************************************************************************
Washington County Board of Commissioners
Consent Calendar - March 11, 2003
.
Consent Calendar items are generally defined as items of routine
business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the February 18, 2003 Board meeting minutes.
B. Approval to appoint Doreen Feist, Woodbury, to the Public Health
Advisory Committee, to a third and final term expiring December 31,
2004.
Assessment, Taxpayer Services & Elections
C. Approval to renew off sale liquor license for SSG Corporation, Auto
Stop for the period April 1, 2003 through March 31, 2004.
D. Approval to renew on/off sale and Sunday liquor license for
Meister's Bar/Grill/Scandia, Inc. for the period April 1, 2003
through March 31, 2004.
E. Approval to renew off sale liquor license for AJL Enterprises, Inc.
for the period April 1, 2003 through March 31, 2004.
.
F. Approval to renew on sale and Sunday liquor license for Afton Alps,
Inc. for the period April 1, 2003 through March 31, 2004.
G. Approval to renew on sale and Sunday liquor license for Stoneridge
Golf Club, Inc. for the period April 1, 2003 through March 31, 2004.
H. Approval to renew on sale and Sunday liquor license for Trails End
Bar & Grill, Inc. for the period April 1, 2003 through March 31, 2004.
Community Services
1. Approval to set a public hearing date for March 27, 2003 and public
comment period for March 27-April 25, 2003 to take comments on use of
Community Development Block Grant and HOME Investment Partnership
Program funds and proposed activities for 2003.
J. Approval of the 2003-2005 contract with Store to Door, Inc. for
grocery shopping and prescription delivery services for Alternative
Care, Elderly Waiver and Traumatic Brain Injury eligible clients.
Sheriff
K. Approval of contract with Capitol Communications to furnish and
install YHF simulcast and base station equipment for radio upgrade
project.
.
3
,/
L. Approval of contract with Capitol Communications to furnish and
install microwave equipment for radio upgrade project.
Transportation & Physical Development
&. Approval of resolution, final payment to Tech Logic Corporation in
the amount of $7,136.80 for the provision and installation of a book
return system for the R.H. Stafford Library.
N. Approval of final payment to Tower Asphalt Co., Inc. in the amount
of $49,677.02 for 2002 overlay road reconstruction.
O. Approval of resolution supporting the appointment of Donn Wiski as a
Citizen Representative and to continue as Transportation Advisory Board
Chairperson.
P. Approval of contract with SRF Consulting Group, Inc. for the
environmental and preliminary design services for reconstruction of the
recently transferred State Trunk Highway 120 (Valley Creek Road and
Century Avenue South) from 1-494 to Woodbine Avenue in the City of
Woodbury.
Q. Approval of resolution to modify a no parking zone on the West side
of CSAH 5 between County Road 64 and West Maple Street.
Pat Raddatz, Administrative Assistant
Washington County
.hone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
4
Chair Doriott
Call To Order
AgmdJh
Minutes:
Treasurer:
Attornev:
Planne.G-
E.ngi.n eer:
Clerk:
Committees:
8:00 PM
Old Business
New Business:
Adjourn
03/10/2003
Stillwater Township
March 13, 2003
Stillwater Town Hall
,
""
7:00 P.M.
Regular Meeting
.
Adopt
Approve Minutes February 27, 2003 Regular Town Board Meeting
1. Checks\Claims
2. Linde Escrow
1. Keefer Minor Subd.
2. Clarification of Zoning Administrator Status
3. Estimate of Future Perry Legal Expenses
1. Mr. Thompson Will Not Be Present
2.
3.
1. Stonebridge Trail Update-Engineer To Be Present
.
1. Shelter and Park Reservation Permit Issued For Cub Scouts.
1. Updates Park, Planning Commission, and Annual Meeting
1.
1. Discuss Status of Lawn Care and Shelter Manager Applicants
.
Pat BantU