HomeMy WebLinkAbout2004-07-20 CC Packet
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REGULAR MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-15
Council Chambers, 216 North Fourth Street
July 20, 2004
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of July 6,2004 regular and recess minutes
5.
6.
hich are not a part of
ent or may give direction
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Presentation of Retirement Plaque - Recognition of 21 years of service -
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Counc.
the meeting agenda. The Council may take action or reply at the time
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1.Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin.
7. City Attorney
8. City Administrator
CONSENT AGENDA*
1. Resolution 2004-151, directing payment of bills
2. Approval of LG555, Government Approval or Ac
Stillwater Elks #179
. 3. Application for lawful gambling exempt permit for ra
Lymphoma Society
4. Approval to purchase licensing agree
5. Approval to purchase 4 computers -
6. Acceptance of Board of Water Co
2003
7. Resolution 2004-152, resolutio
8. Approval to replace and pur
9. Resolution 2004-153, ap
Lowell Park with the State
10. Resolution 2004-154,
Minnesota
11. Application for lawfl
Catholic Churc
12. Approval to h g
Ascension
13. Approval t
- Wild Ri
ent for Use of Gambling Funds from
on September 30,2004 - The Leukemia &
.
PUBLIC HE
1. This
New Eng
(Resolution).
2. Case No. SUPNI04-44. This is the day and time for the public hearing to consider to consider an
appeal of the Planning Commission's decision on a request from Michael Vincent for a variance to the
side yard setback (10 feet required, 5 feet requested) and a variance to the allowable square footage of
an accessory dwelling unit (800 square feet allowed, 993 square feet requested) located at 403 West
Hancock in the RB, Two Family Residential District. Notices were mailed to affected property owners
and published in the Stillwater Gazette on July 9, 2004. .
3. This is the day and time for the public hearing to consider adoption of the Boutwell South Area Plan.
The Boutwell South Area Plan is bounded by Boutwell Avenue, County Road 15 (Manning Avenue) and
rosoft software
Police
inancial Statement for period ending December 31,
greement with Anoka Technical College for training - Fire
or St. Croix Recreation Center
nance Agreement of the Interpretive Monuments A and B of
ta, Department of Transportation
newal of cooperative purchasing agreement with State of
g exempt permit for raffle on September 12, 2004 - St. Mary's
n South Main Street September 10 thru October 3, 2004 for
al Church - Blessing of the Animals - St. Francis Day
er on Chestnut Street August 20 thru Sept. 12, 2004 for St. Mary's Church
and time for a public hearing to consider a new off-sale liquor license located at 122
Place (Liberty Village). Notice was published in the Stillwater Gazette on July 9, 2004
County Road 12. Notices were mailed to affected property owners and published in the Stillwater
Gazette on July 9, 2004.
UNFINISHED BUSINESS .- .,
1. Possible approval of resolution accepting and authorizing the Mayor and City Clerk to Sign Library
Accessibility Capital Improvement Grant Contract (Resolution)
NEW BUSINESS
1. Possible bid aw.ard for Main Street Parking Lane (Resolution)
2. Possible appointment of member to Library Board (Resolution)
3. Possible setting of dates for special meetings for budget workshops
*
All items listed under the consent agenda are considered
enacted by one motion. There will be no separate discus
citizen so requests. in which event, the items will be ve
separately.
by the City Council and will be
se items unless a Council Member or
the consent agenda and considered
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continu
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT to Executive Session regarding easement
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-15
Council Chambers, 216 North Fourth Street
July 20, 2004
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of July 6,2004 regular and recess minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Presentation of Retirement Plaque - Recognition of 21 years of service - Thomas Zoller
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
)
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin.
D~v. Director
IPiJD
7. City Attorney
8. City Administrator
CONSENT AGENDA*
1. Resolution 2004-151, directing payment of bills
2. Approval of LG555, Government Approval 01i:i\cKtl9wlelgement for Use of Gambling Funds from
. 3. ;~~~~~~~~I~r fa~1 gambling exempt p~hnit raffle on September 30, 2004 - The Leukemia &
Lymphoma Society; . .
4. Approval to purchase licensing agreemEm';~1:>r Mi;~rosoft software
5. Approval to purchase 4 computer "':'FinaJlce:'apd Police
,{V/>:., ;;~;-;;
6. Acceptance of Board of Water C mi~csibrler's Financial Statement for period ending December 31,
2003 %J
7. Resolution 2004-152, resolution~Q;Y':i;rfg agreement with Anoka Technical College for training - Fire
8. Approval to replace and pu .i;g!1ting for St. Croix Recreation Center
9. Resolution 2004-153, appr M~intenance Agreement of the Interpretive Monuments A and B of
Lowell Park with the State of sota, Department of Transportation
10. Resolution 2004-154, approva renewal of cooperative purchasing agreement with State of
Minnesota
PUBLIC HEARINGS
1. This is the day and time for a public hearing to consider a new off-sale liquor license located at 122
New England Place (Liberty Village). Notice was published in the Stillwater Gazette on July 9,2004
(Resolution ).
2. Case No. SUPNI04-44. This is the day and time for the public hearing to consider to consider an
appeal of the Planning Commission's decision on a request from Michael Vincent for a variance to the
side yard setback (10 feet required, 5 feet requested) and a variance tothe allowable square footage of
an accessory dwelling unit (800 square feet allowed, 993 square feet requested) located at 403 West
Hancock in the RB, Two Family Residential District. Notices were mailed to affected property owners
and published in the Stillwater Gazette on July 9, 2004.
..; 3. This is the day and time for the public hearing to consider adoption of the Boutwell South Area Plan.
The Boutwell South Area Plan is bounded by Boutwell Avenue, County Road 15 (Manning Avenue) and
County Road 12. Notices were mailed to affected property owners and published in the Stillwater
Gazette on July 9, 2004.
UNFINISHED BUSINESS
1. Possible approval of resolution accepting and authorizing the Mayor and City Clerk to Sign Library
Accessibility Capital Improvement Grant Contract (Resolution) .
NEW BUSINESS
1. Possible bid award for Main Street Parking Lane (Resolution)
2. Possible appointment of member to Library Board (Resolution)
3. Possible setting of dates for special meetings for budget workshops
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT to Executive Session regarding easement ne
*
All items listed under the consent agenda are considered to be r
enacted by one motion. There will be no separate discus . t
citizen so requests, in which event, the items will be re
separately.
he City Council and will be
items unless a Council Member or
consent agenda and considered
.
.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-14
Council Chambers, 216 North Fourth Street
July 6,2004
REGULAR MEETING
4:30 p.m.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present:
Council members Kriesel, Milbrandt, Rheinberger, Junker and
Mayor Kimble
None
Absent:
Others Present:
City Administrator Hansen
Police Chief Dauffenbach
Director of Administration Knauss
Public Works Director Eckles
Acting Fire Chief Glaser
Ass't. Finance Director Harrison
Sue Fitzgerald, Planner
Administrative Secretary Moore
OTHER BUSINESS
1. Capital Improvement Plan
.
City Administrator Hansen presented the Capital Improvement Program for
2004 through 2008. He reviewed two reports which were presented to
Council: The Sources of Revenues Summary, and the Projects by
Department and Funding Source. The projects are listed by year for the next
five years, and ranked by priority from 1 to 4. Costs and revenue sources are
identified for each project. Council discussed several of the projects,
specifically the street improvement project, the copier replacement, and the
computer replacement program. City Administrator Hansen explained that
the CIP is a dynamic document and can be amended as time goes on and
priorities changed. He stressed that the purpose is to level out taxation and
balance out equipment purchases from year to year. Projects can be timed
so that debt is retired before additional projects are taken on.
Council member Milbrandt suggested that the projects be linked to the goals
that Council set at their workshop earlier this year.
Councilmember Rheinberger asked if each priority level could be separated
with a total cost identified for each.
Council member Kriesel asked if the effect on the tax debt capacity could be
reflected in the report.
.
Councilmember Junker asked about the schedule for the Highway 95 parking
lane project. City Engineer Eckles responded that permits are being sought
from MN DOT and the project should be completed this year.
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City Council Meeting No. 04-14
July 6, 2004
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STAFF REPORTS
1. Police Chief -
.
Chief Dauffenbach reported that there had been an attempted bank robbery at
the U.S. Bank downtown, and that the FBI has made an arrest in the case,
He commended the bank employee who was involved in the robbery attempt.
The Chief also reported that there were no significant incidents during the Fourth
of July weekend.
He reported that he is planning for a large crowd for the Saturday night concert
during Lumberjack Days and will staff accordingly.
2. Fire Chief-
Chief Glaser reported on the progress of the bathroom project at the Fire Hall
and that it will be completed by Lumberjack Days. .
The lighting upgrade project has been completed,
3. City Engineer -
City Engineer Eckles reported that he will give an update on the North Hill Project .
at the 7:00 p.m. meeting.
He also reported that there is a vacancy on the Brown's Creek Watershed District
Board. He stated that a Stillwater resident, Connie Talon of TKDA water
resources, is interested in the position.
Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to
recommend Connie Talon to serve on the Brown's Creek Watershed Management
District. All in favor.
Mayor Kimble updated Council on the Human Rights Commission meeting last
week. He reported that there was no quorum, but there was lengthy discussion
between the members and citizens.
The Mayor also discussed the number of requests to use Lowell Park for events
and suggested that there be a fee or a charitable donation for any commercial
uses of the park. Council discussed the issue but came to no official
conclusions. Council will be looking at a special event application and policy later
in the meeting.
Council recessed the meeting at 5:56 p.m.
7:00 P.M. AGENDA
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Mayor Kimble called the meeting to order at 7:00 p.m.
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City Council Meeting No. 04-14
July 6, 2004
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Present:
Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor
Kimble
None
Absent:
Others Present:
City Administrator Hansen
Police Chief Dauffenbach
Public Works Director Eckles
Acting Fire Chief Glaser
Community Development Director Russell
Administrative Secretary Moore
APPROVAL OF MINUTES
Motion by Councilmember Rheinberger, seconded by Council member Junker to
approve the June 15, 2004 special and regular meeting minutes, All in favor.
OPEN FORUM
.
Nance Purcell, 2001 Hazel Court, addressed Council regarding her concern
about the installation of a galvanized fence along the sidewalk on Second Street
above the Terra Springs project. She is concerned about the choice of material
for the fence and that it does not fit in with the character of the neighborhood.
City Administrator Hansen will talk to the developer of Terra Springs to see what
can be done.
Alex Merrick, Eastside Beverage, addressed Council regarding a promotional
event on Saturday, August 7, to race land canoes. He asked for permission to
use half of the parking lot on the east side of the Freight House. Councilmember
Milbrandt suggested using the parking lot at the Recreation Center, or another
venue other than a downtown parking lot on a weekend. Council member Kriesel
asked who the target audience would be, and what affect the loss of the parking
spaces would have on the downtown merchants. Mr. Merrick replied that the
event would be for Stillwater residents, and he is willing to negotiate to pay for
the use of the lot. Council member Kriesel questioned what the magnitude of this
event will be and Mr. Merrick stated that he is not sure because this is the first
time this event has been done outside of the State Fair. He stated that there will
be no alcohol served in the parking lot.
Motion by Council member Milbrandt, seconded by Councilmember Junker to deny
the request by Alex Merrick to use the parking lot east of the Freight House on
August 7, 2004 for land canoe races.
Motion failed 2-3. (Ayes - Councilmembers Milbrandt and Junker. Nays -
Councilmembers Kriesel, Rheinberger, and Mayor Kimble)
.
Mayor Kimble asked whether it would be feasible to close Sam Bloomer Way for
the event.
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City Council Meeting No. 04-14
July 6, 2004
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Motion by Council member Rheinberger, seconded by Council member Kriesel to
approve the request by Alex Merrick to use the parking lot east of the Freight House .
on August 7, 2004 for land canoe races, with the cost of the loss of the parking
spaces to be estimated by the Police Chief.
Motion carried 3-2. (Ayes - Council member Kriesel, Rheinberger, and Mayor
Kimble. Nays - Councilmember Milbrandt and Junker.)
Craig Podratz, purchasing property at 8260 Neal Avenue N., stated that the City
is requiring the current owners to hook up to City water before they sell the
home. He proposed that a meter be put on the well so the City can bill him for
sewer. City Attorney Magnuson stated that there is an ordinance that states that
a resident must hook up to City sewer when it becomes available, but there is no
such requirement for City water. City Engineer Eckles stated that it is probably
possible to meter a well, but there are procedural issues such as who will read
the meter and report the readings to the City, etc. He stated that some
homeowners hook up to City water and still use their well to water the grass, etc.
Council agreed that there should be an ordinance which requires homeowners to
hook up to City water when it becomes available.
CONSENT AGENDA
Motion by Council member Rheinberger, seconded by Council member Junker to
approve the Consent Agenda. .
Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
1. Resolution 2004-134, directing payment of bills.
2. Possible approval to purchase and install a 15000 lb. two post truck car lift -
Public Works
3. Resolution 2004-135, approving amended purchase policy.
4. Resolution 2004-136, approval to enter into agreement with State of
Minnesota relating to Traffic Control Signals according to Mn/DOT agreement
86573M.
5. Approval of application by Dave Hackler to Sell 3-2 Beer at Lily Lake Ballfield
for Ball Tournament - July 23-25,2004.
6. Resolution 2004-137, approving salary for Shelly Schaubach, part-time
Secretary.
7. Resolution 2004-138, approving Drug and Alcohol Testing Policy for pre-
employment and reasonable suspicion purposes.
8. Approval of Fireworks permit for Food N Fuel - 1101 Owens.
9. Approval of Fireworks permit for Oasis Market - 1750 Greeley Street S,
1 O.Approval of Fireworks permit for Holiday - 2500 Orleans Street.
11.Approval of Utility Bill Adjustments.
12. Application for lawful gambling exempt permit for raffle on August 31, 2004 at .
Oak Glen Country Club - Stillwater Public Library.
13. Update on Stillwater Depot/Minnesota Zephyr signage
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City Council Meeting No. 04-14
July 6, 2004
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14. Resolution 2004-139, appointing reclassification of Sharon Harrison as
Finance Director.
15. Resolution 2004-140, appointing City Treasurer, Deputy Treasurer and
Acting Treasurer
16. Resolution 2004-141, approving Salary Schedule for Finance Director
17.Approval to proceed with the posting of Fire Chief position.
18. Resolution 2004-142, approving 2004-2006 Labor Agreement between the
City of Stillwater and the Stillwater Firefighters Association
PUBLIC HEARINGS
1. This is the date and time fora public hearing to consider the reconveyance of
City land. Notice was published in the Stillwater Gazette on June 4, 11, 18,
and 25, 2004.
City Attorney Magnuson explained that a Public Hearing is required by the
City Charter whenever there is a sale of City park land. This is an underused
parcel which cannot efficiently be maintained as a park. The property owners
adjoining the parcel have indicated an interest in purchasing the property,
The property will be reconveyed to the County and will then be available on
the public auction for purchase.
.
Mayor Kimble opened the hearing to comments from the public. There were
no public comments. Mayor Kimble closed the public hearing.
Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to
adopt Resolution 2004-143 reconveying the west one-half (1/2) of Lot 3,
Sunnyslope Lane to Washington County.
Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
1. Possible approval of resolution adopting findings of fact relating to the denial
of appeal of the Planning Commission's decision on a request from Ed
Hawksford, representing Jeff and Julie Anderson, for a modification to the
special use permit for a bed and breakfast located at 306 West Olive Street
in the RB, Two Family Residential District (Resolution).
.
Motion by Council member Rheinberger, seconded by Council member Junker to
adopt Resolution 2004-144 adopting findings of fact relating to the denial of the
appeal of the Planning Commission's decision on a request from Ed Hawksford,
representing Jeff and Julie Anderson, for a modification to the Special Use Permit for
a bed and breakfast located at 306 West Olive Street in the RB, Two Family
Residential District.
Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
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City Council Meeting No. 04-14
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July 6, 2004
2. Update on Teddy Bear Park
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Dewey Thorbeck, Thorbeck Architects, who is working with Tom and Sherry
Armstrong on the design of the park, updated Council on the plans for the
park. The plans have been scaled back from the original plans. Work is set
to begin later this summer, with completion sometime next summer.
Responding to a question by Councilmember Milbrandt, City Engineer Eckles
stated that there will be no restrooms installed because of lack of space.
Motion by Councilmember Rheinberger, seconded by Council member Junker to
approve the current plans for the Teddy Bear Park. All in favor.
3. CDBG Agreement for North Hill Redevelopment Project
City Planner Fitzgerald reviewed the agreement.
Motion by Councilmember Kriesel, seconded by Councilmember Rheinberger to
adopt Resolution 2004-145 approving the CDBG Agreement for the North Hill
Redevelopment Project.
Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
4. Possible acceptance of bids and awarding sale of Fire Engine.
.
Motion by Council member Rheinberger, seconded by Council member Milbrandt to
adopt Resolution 2004-146 accepting the high bid of $3,000 by Kel Cran for
purchase of the fire engine.
Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
NEW BUSINESS
1. Request for housing assistance by HSI for Home Free Project.
City Planner Fitzgerald reviewed the request.
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to
adopt Resolution 2004-147 approving the agreement for housing assistance by HSI
for Home Free Project.
Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
2, Possible approval of proposed Special Event Policy.
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City Council Meeting No. 04-14
July 6, 2004
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City Administrator Hansen reviewed the proposed Special Event Policy. He
explained that some recent requests for special events have come in too late
for staff to give the request an appropriate amount of review. The proposed
policy requires an application to be submitted 45 days in advance of the
event. Councilmember Milbrandt requested that there be information on the
application regarding the amount of advertising for the event. Council member
Junker suggested that the Park Board continue to look at a fee structure for
use of the City's parks.
Motion by Councilmember Rheinberger, seconded by Council member Kriesel to
adopt Resolution 2004-148 approving the proposed Special Event Policy.
Ayes: Council member Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
3. Possible adoption of resolutions to request the Legislature to participate in a
special session to correct the LGA formula.
,
City Administrator Hansen informed Council that the City will lose $126,411 if
the Legislature does not act on the intended technical correction to the LGA
formula. He also stated that the City will lose $750,000 if the Legislature
does not pass the 2004 bonding bill.
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Mayor Kimble noted that Senator Brian LeClair was in the audience Senator
LeClair addressed Council on the issue.
Motion by Council member Rheinberger, seconded by Councilmember Junker to
adopt Resolution 2004-149 asking the Legislature to participate in a special session
to correct the LGA formula.
Ayes: Council member Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Motion by Councilmember Rheinberger, seconded by Councilmember Junker to
adopt Resolution 2004-150 requesting a special session of the Legislature to pass
the 2004 bonding bill.
Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
4. Discussion of reopening of Poplar Street.
City Engineer Eckles reported that residents of the North Hill area have
requested that Poplar Street be opened between 4th and 5th Street in order to
provide better access during the North Hill project.
.
Motion by Council member Rheinberger, seconded by Councilmember Kriesel to
approve the temporary opening of Poplar Street during the North Hill construction,
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City Council Meeting No. 04-14
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July 6,2004
with a decision on the permanent reopening of Poplar Street to be made in the
future. All in favor.
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STAFF REPORTS (continued)
1. City Engineer -
City Engineer Eckles updated Council and the public on the progress of the
Mary Rita Trail on Curve Crest Boulevard and the North Hill project. The
Mary Rita Trail should be completed within the next four weeks. The North
Hill project is well under way. Work on the area east of Highway 95 is
progressing slowly because of the rock and old foundations. Willow Street
has sewer, water and storm sewer in place, and First Street will soon,
followed by Second Street. Within three weeks there may be blacktop in the
neighborhood. Phase III is still in the design stage. That plan will be
presented to the neighborhood at the end of July or early August.
Construction will start in September. There will be an assessment hearing at
the end of September or early October for the public to bring forth any
questions or comments about their assessments. Updates on the project are
made weekly on the City's web site.
ADJOURNMENT
Motion by Council member Rheinberger, seconded by Councilmember Junker to .
adjourn the meeting at 8:50 p.m. All in favor.
Jay L. Kimble, Mayor
Attest:
Larry D. Hansen, Acting City Clerk
Resolution 2004-134, directing payment of bills.
Resolution 2004-135, approving amended purchase policy.
Resolution 2004-136, approval to enter into agreement with State of Minnesota
relating to Traffic Control Signals according to Mn/DOT agreement 86573M.
Resolution 2004-137, approving salary for Shelly Schaubach, part-time Secretary.
Resolution 2004-138, approving Drug and Alcohol Testing Policy for pre-
employment and reasonable suspicion purposes.
Resolution 2004-139, appointing Sharon Harrison as Finance Director
Resolution 2004-140, appointing City Treasurer, Deputy Treasurer and Acting .
Treasurer
Resolution 2004-141, approving Salary Schedule for Finance Director
Resolution 2004-142, approving 2004-2006 Labor Agreement between the City of
Stillwater and the Stillwater Firefighters Association
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City Council Meeting No. 04-14
July 6, 2004
Resolution 2004-143 reconveying the west one-half (1/2) of Lot 3, Sunnyslope Lane
to Washington County.
Resolution 2004-144 adopting findings of fact relating to the denial of the appeal of
the Planning Commission's decision on a request from Ed Hawksford, representing
Jeff and Julie Anderson, for a modification to the Special Use Permit for a bed and
breakfast located at 306 West Olive Street in the RB, Two Family Residential
District.
Resolution 2004-145 approving the CDBG Agreement for the North Hill
Redevelopment Project.
Resolution 2004-146 accepting the high bid of $3,000 by Kel Cran for purchase of
the fire engine.
Resolution 2004-147 approving the agreement for housing assistance by HSI for
Home Free Project.
Resolution 2004-148 approving the proposed Special Event Policy.
Resolution 2004-149 asking the Legislature to participate in a special session to
correct the LGA formula.
Resolution 2004-150 requesting a special session of the Legislature to pass the
2004 bonding bill.
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LIST OF BILLS
. EXHIBIT" A" TO RESOLUTION #2004.151
.
Ace Hardware
Action Rental
Ancom Technical Center
Appletree Institute
Aspen Mills
AT&T
Batteries Plus
Board of Water Commissioners
Boyer Trucks
BMS Rescue Equipment
Breezy Point
Brine's Market
Bryan Rock Products, Inc.
Buberl, Larry
Buckley, Joe
Carquest
Century Power
Clark, Luann
Coca Cola
Cummins Npower, LLC
Curt's & Sons Radiator Repair
Dauffenbach, Charlotte
Delta Dental
Dive Rescue International, Inc.
Dougherty Funding LLC
Eichten's Service & Repair
G & K Services
Galles Corporation
Gopher State One Call
Heritage Embroidery & Design
Hilltop Trailer Sales
Hillyard
Holiday Fleet
Ikon Office Solutions
Imagineering Computer Consultants
Interstate All Battery
ITL Patch Co.
Jacobson, Cindy
Johnson Radio Communications
Johnson, Ron
Labor Relations Assoc, Inc.
Law Enforcement Tech Group
LMC Berkley Risk Services, LLC
LMC Insurance Trust
.
Equipment Repair Supplies
Concrete Trailer
Radio Repair
August Retiree Health Insurance
Uniforms
Long Distance
Batteries for Emergency Lights
2nd Quarter WAC
Equipment Repair Supplies
Rappal Racks BMS7
Housing
Parks Board Picnic
Sand
Animal Transport June 2004
Mileage & Meal MSFDA Convention
Equipment Repair Supplies
Spool
Cleaning City Hall
Concession Supplies
Battery Charger
Repair Radiator
Sew on Patches
Dental Insurance
Education
Capitalized Interest Payment! Terra Springs
Refrigerant
Uniform, Rugs & Towel Cleaning Service
Can Liners
Billable Tickets
Personalization
Trailer
Chemicals
Fuel
Fax Toner
Consulting Service
Battery
Uniform Patches
Fuses
Quarterly Maintenance Agreement
Trailer Hitch
Grievance Arbitration LELS
Laptop
Municipality Fireworks, Holding Pond
Home Insurance Worker Comp
692.64
143.78
191.46
26,122.00
567.33
81.70
923.16
25,344.00
109.63
193.20
960.00
43.55
95.37
25.00
70.54
466.55
32.67
705.37
400.30
264.07
60.00
355.00
164.21
290.00
94,621.04
1,417.00
1,896.50
771.70
619.85
21.14
7,513.20
721.63
65.50
208.46
1,007.60
21.19
267.43
6.75
843.00
47.91
2,247.00
2,560.00
1,000.00
4,002.72
EXHIBIT n An TO RESOLUTION #2004-151
Maple Island Hardware
Menards
Metrocall Wireless
Metropolitan Council
MN BCA
MN Dept of Employment & Economic Dev.
MN DNR Waters
MN Dept of Public Safety
MTI Distributing
Municipal Code Corporation
Muska Electric
Neopost
Northland Chemical Corp.
Office Depot
Office Max
On Site Sanitation
PC Solution
Quill
Reed Business Information
River Valley Printing
R&R
St. Croix Boat & Packet Co.
Sandy's Office Coffee
Spartan Promotional Group, Inc.
Springbrook
Springsted
Sprint
Stang, Howard & Jill
Stillwater Collision & Restoration
Stillwater Courier
Stillwater Farm Store
Stillwater Motors
Stillwater Towing
Stillwater Township
TA Schifsky
Toll
Thompson Publishing
Twin City Nursery
Valley Trophy
Wally Carlson & Sons Inc.
Washington County Assessment
Washington County
Wicker, Steve
Yocum Oil
Zee Medical
Page 2
Hardware
Sign Supplies, Hose
Pagers
Wastewater Service August 2004
CJDN Connect
Unemployment
State Stream Protection & Improvement Loans
Fire License Plate
Blade
Supplement Pages
Apparatus Floor Lighting
Maintenance Agreement
Power Up Coil & Fin Cleaner
Display Showboard, Office Supplies
Office Supplies
Unit Rental
Repair Printer, Maintenance Agreement
Office Supplies
Publication
Business Cards
Blade Grinds, Batteries
June Arena Billing
Coffee Supplies
Door Magnet Sign
Software & Maintenance
Territorial Prison TIF Note Study
Cell Phone
Reimburse Broken Window
Headlight
Publication
Fertilizer
Vehicle Repair Supplies
Forfeiture Tows, Transport Zamboni
Orderly Annexation Payment
Asphalt, Curve Crest Blvd Trail
Welding Supplies
FLSA Handbook Subscription
Plants
Plaques, Name Plates
Diesel Fuel Generator
TIF Administrative Fees
Recording Fees
Reimburse Work Boots
Fuel
Medical Supplies
':
\.
.
135.49
1,198.02
34.65
82,856.67
270.00
158.48
103,651.45
6.00
183.68
1,003.93
12,450.00
1,325.00
80.73
743.85
194.15
1,833.85
175.86
127.84
106.96
202.35
440.26
36,913.72 .
93.00
81.75
543.75
4,307.38
61.20
160.43
56.25
243.60
137.92
288.96
603.41
2,763.34
50,203.30
5.97
359.00
553.52
86.00
576.64
6,681.00
267.50
42.50
4,602.17 .
125.95
I
.
.
.
EXHIBIT" An TO RESOLUTION #2004-151
ADDENDUM TO BILLS
Ace Hardware
Arch Wireless
Aspen Mills
AWl Diversified
Carquest
Community Volunteer Service
Denny Hecker Auto
Digital Combustion
Dougerty Funding LLC
Fitzgerald, Sue
Fred's Tire
GCR Tire Center
Integra Telecom
John Deere Co.
Long Lake Villas Limited Partnership
Richard Anderson dba Lowell Inn
Magnuson Law Firm
Menard
Metro Fire
MN Dept of Public Safety BCA
Mobile Vision
Office Depot
Pfister, Richard H
Pod's Tire & Wheel, Inc.
Qwest
St. Croix Preservation, Inc.
St. Cloud State
Stillwater Gazette
Stillwater Motors
Washington County License
Washington County Sheriff's Office
Workwell Occupational Health Services
Xcel
Xcel Energy Outdoor Lighting
Youth Service Bureau
Hardware
Pagers
Uniforms
Black Iron Benches Down Town
Vehicle Repair Supplies
3rd Quarter Allocation
Repair Vehicle
Fire Studio Software
Interest Payment Curve Crest Villa Note
Reimburse Mileage Jan. - July 2004
Tires
Tires
Telephone
Rotary Cutter
1 st Half of 2004 TIF #8
1st Half of Property Tax Abatement 2004
Professional Service
Rubbermaid Commercial
Repair Guages on SCBA's
Training
Radios
Office Supplies
Payment of 1st Half 2004 TIF # 8
Tires
Telephone
Payment of 1 st Half 2004 TIF # 1
Training
Publication
lever
Title Forfeiture
2nd Qtr. MDT's
Vaccines
Electricity, Gas
Staples Park Tennis Courts Lights
July 2004 Allocation
Page 3
54.00
30.26
399.68
1,900.00
443.47
3,625.00
489.02
784.00
21,029.92
362.25
108.88
178.67
1,036.74
2,439.66
30,978.22
3,484.10
7,886.08
1,074.05
227.32
90.00
2,954.00
107.77
11,178.86
110.00
775.28
992.89
281.00
110.39
39.87
13.50
3,420.00
76.00
2,097.64
15,600.00
22,500.00
Total 631,977.15
,
EXHIBIT n An TO RESOLUTION #2004-151
Page 4
.
Adopted by the City Council this
20th Day of July, 2004
.
.
#
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Qt ~ ~\1trater
r ~);. Y'~ , . ,,,,.,, ,
~~:.::~ ~::'lli"'~
THE BIRTHPLACE OF MINNESOTA ~
1.
REQUEST FOR INSTAllATION OF BANNER
,.....-- ~ ( )
APPLICANT , ) " I
2.
I ~
TELEPHONE 43 3 - 3 l( 39
3.
ORGANIZATION
ADDRESS ~} t.f ^).. 3rd. SJ.
4.
5. BANNER LOCATION REQUESTED:
~
D
D
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
6.
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED ~. ',0 - Dcl ;).: ;)oO!...L
COMPANY INSTALLING BANNER: ~ (~
Address /7t.f1 ~ t:6. Phone Lf7,..!f7lf'-/
~~?/f~ -.
7.
BANNER REQUIREMENTS ATTACHED
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
\
<51 · ~ ~ 1
"~' ~ jwa~~er
r ~)c'.~ -.,..... ,.,<<
~'lii.'.d-__ ~~,,_~:,~
"liiiiiiiiI,,",,,,,,,, I\.
THE BIRTHPLACE OF MINNESOTA J
.
REQUEST FOR INSTAllATION OF BANNER
1.
APPLICANT ~
ORGANIZATION .-<:i6 . -/Y)~A-- ~
ADDRESS TELEPHONE Lf. ~ q --- / ;).l D
2.
3.
4.
ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
wLM; /k;, ~
~~!c/) ~O()~
BANNER LOCATION REQUESTED:
5.
D
D
.]4
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
.
Chestnut Street at Union Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
.6. DATES TO BE DISPLAYED: ~. dO - ~ \ ~J ~OO,-/
7. COMPANY INSTALLING BANNER: ~ I' ~ ~~
Address/14\ ~tt.} Lu~L Phone 7t.f7--17'f'-j
Date: .
BANNER REQUIREMENTS ATTACHED
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
~
< \.t D-- v ,\. /\:\ ~ \) ~
{\r'JV '"\
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Minnesota Lawful Gambling
LG220 Application for Exempt Permit
.<1' Organization Information
Organization name
, St < f'vV~\-S .Ci~ V\C ~ Ch_ t tFl/t,,-
Sl+~~ s. G'\h S-t. ~f\\ \~^~G'\J
Name of chief executive officer (CEO)
,):irst name
i----v, &)ve3
Name of treasurer
First name
Fee $50
Page 1 of 2 (web) 12/03
. For Board Use Only
Fee Paid
Check No.
Previous lawful gambling exemption number
~~OO~ -6~-DO(
State/Zip Code County
M~ 9;~J--fJ~~~cr~/
Daytime phone number of CEO
hs:\- LP{(--/~7n
Last name ~
}--t:. \(\ e ('\
Last name
Type of Nonprofit Organization
Daytime phone number of
treasurer:
Check the box that best describes your organization:
o Fraternal .t8(. Religious
o Veteran 0 Other nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
o IRS letter indicating income tax exempt status
o Certificate of Good Standing from the Minnesota Secretary of State's Office
o A charter showing you are an affiliate of a parent nonprofit organization
KI Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
st. )\~\S C~~~(/Cl\\u\.~
Address (do not use eP box) City
4~ ,~. G~ <~\-. ~i{ \'N~\L-J
Date(s) of activity (for raffles, indicate the date of the drawing)
~er~C(V\JJL~/ }~. ~rD~_-
Check the box or boxes that indicate the type Of gambling activity your organization will be conducting:
J8j *Bingo J:8l Raffles (cash prizes may not exceed $12,000) 0 *Paddlewheels 0 *Pull-Tabs 0 *Tipboards
*Gambling equipment for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball
selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed
distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000.
This fonn will be made available in altemative
format (Le.large print, Braille) upon request
The information requested on this form (and
any attachments) will be used by the Gambling
Control Board (Board) to determine your
qualifications to be involved in lawful gambling
activities in Minnesota. You have the right to
refuse to supply the information requested:
however, if you refuse to supply this
information, the Board may not be able to
determine your qualifications and, as a
consequence, may refuse to issue you a
permit. If you supply the information
requested, the Board will be able to process
your application.
Your name and and your organization's name
and address will be public information when
received by the Board. All the other infonnation
that you provide will be private data about you
until the Board issues your permit. When the
Board issues your pennit, all of the infonnation
that you have provided to the Board in the
process of applying for your permit will become
public. If thb 30drd does not issue you a
permit, all the information you have provided
in the process of applying for a pennit remains
private, with the exception of your name and
your organization's name and address which
will remain public.
Private data about you are available only to
State/Zip Code County
H~ SS~{J6)J )\{~sk~~ynv
the following: Board members, staff of the
Board whose work assignment requires that
they have access to the information; the
Minnesota Department of Public Safety; the
Minnesota Attorney General; the Minnesota
Commissioners of Administration, Finance,
and Revenue; the Minnesota Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies that are
specifically authorized by state orfederallaw
to have access to the information; individuals
and agencies for which law or legal order
authorizes a new use or sharing of infonnation
after this Notice was given; and anyone with
your consent.
\
Page 2 of 2
12/03
LG220 Application for Exempt Permit _
Organization Name ~:";t. l\i\.#.-(Cl" L6- ~l~L.... (lw L tr-..
Local Unit of Government Acknowledgment
If the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Check the action that
the city is taking on this application.
D The city approves the application with no
waiting period.
D The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
D The city denies the application.
Print name of city
(Signature of city personnel receiving application)
Title
Date
/
.
If the gambling premises is located in a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county is taking on this application.
D The county approves the application with no
waiting period.
D The county approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days.
,
D The county de~ies the application.
Print name of county
(Signature of county personnel receiving application)
Title
Date
TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an application
(Minnesota Statute 349.213, subd. 2).]
Print name of township
.
(Signature of township official acknowledging application)
Title
Date I
Chief Executive Officer's Signature
The information provided in this application is complete and accurate to the best of my knowledge.
~ Ch;ef execuhve officers s;gnature 1 ~ ~ c: /u-I) ,
..;. Name (please print) Fe. t"1....e-r Cor.c; ,_ l2..e..Let~ Date ~ 11-/~
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
. the completed application,
- a copy of your proof of nonprofit status, and
. a $50 application fee (make check payable to "State of Minnesota").
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not
been acknowledged by the
local unit of government or
has been denied, do not
send the application to the
Gambling Control Board.
.
.
CHURCH OF ST. MARY
State of Minnesota,
Bill # Invoice #
622
Invoice Date
4/ 6/04
Shortcut
660
. .
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Acct Descriotion
Other Expenses
Comment
Gambling Pennit for W.R. Festival
"",
Check Date: 4/ 6/04
26874
Amount
$50.00
Check Total: $50.00
SF4001-1 REORDER FROM YOUR LOCAL SAFEGUARD DlSTRI8UTOR.IF UNKNOWN, CALL 800-523.2422
"Safeguard" l.IfHOUS^ S~SIi'M CKiS0l1111.M jll~l)l
G99~GSOO10000 L01SF021951
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LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2004-151
.
Ace Hardware
Action Rental
Ancom Technical Center
Appletree Institute
Aspen Mills
AT&T
Batteries Plus
Board of Water Commissioners
Boyer Trucks
BMS Rescue Equipment
Breezy Point
Brine's Market
Bryan Rock Products, Inc.
Buberl, Larry
Buckley, Joe
Carquest
Century Power
Clark, Luann
Coca Cola
Cummins Npower, LLC
Curt's & Sons Radiator Repair
Dauffenbach, Charlotte
Delta Dental
Dive Rescue International, Inc.
Dougherty Funding LLC
Eichten's Service & Repair
G & K Services
Galles Corporation
Gopher State One Call
Heritage Embroidery & Design
Hilltop Trailer Sales
Hillyard
Holiday Fleet
Ikon Office Solutions
Imagineering Computer Consultants
Interstate All Battery
ITL Patch Co.
Jacobson, Cindy
Johnson Radio Communications
Johnson, Ron
Labor Relations Assoc, Inc.
Law Enforcement Tech Group
LMC Berkley Risk Services, LLC
LMC Insurance Trust
.
Equipment Repair Supplies
Concrete Trailer
Radio Repair
August Retiree Health Insurance
Uniforms
Long Distance
Batteries for Emergency Lights
2nd Quarter WAC
Equipment Repair Supplies
Rappal Racks BMS7
Housing
Parks Board Picnic
Sand
Animal Transport June 2004
Mileage & Meal MSFDA Convention
Equipment Repair Supplies
Spool
Cleaning City Hall
Concession Supplies
Battery Charger
Repair Radiator
Sew on Patches
Dental Insurance
Education
Capitalized Interest Payment! Terra Springs
Refrigerant
Uniform, Rugs & Towel Cleaning Service
Can Liners
Billable Tickets
Personalization
Trailer
Chemicals
Fuel
Fax Toner
Consulting Service
Battery
Uniform Patches
Fuses
Quarterly Maintenance Agreement
Trailer Hitch
Grievance Arbitration LELS
Laptop
Municipality Fireworks, Holding Pond
Home Insurance Worker Comp
692.64
143.78
191.46
26,122.00
567.33
81.70
923.16
25,344.00
109.63
193.20
960.00
43.55
95.37
25.00
70.54
466.55
32.67
70.5.37
400.30
264.07
60.00
355.00
164.21
290.00
94,621.04
1,417.00
1,896.50
771.70
619.85
21.14
7,513.20
721.63
65.50
208.46
1,007.60
21.19
267.43
6.75
843.00
47.91
2,247.00
2,560.00
1,000.00
4,002.72
EXHIBIT" A" TO RESOLUTION #2004-151
Maple Island Hardware
Menards
Metrocall Wireless
Metropolitan Council
MN BCA
MN Dept of Employment & Economic Dev.
MN DNR Waters
MN Dept of Public Safety
MTI Distributing
Municipal Code Corporation
Muska Electric
Neopost
Northland Chemical Corp.
Office Depot
Office Max
On Site Sanitation
PC Solution
Quill
Reed Business Information
River Valley Printing
R&R
St. Croix Boat & Packet Co.
Sandy's Office Coffee
Spartan Promotional Group, Inc.
Springbrook
Springsted
Sprint
Stang, Howard & Jill
Stillwater Collision & Restoration
Stillwater Courier
Stillwater Farm Store
Stillwater Motors
Stillwater Towing
Stillwater Township
TA Schifsky
Toll
Thompson Publishing
Twin City Nursery
Valley Trophy
Wally Carlson & Sons Inc.
Washington County Assessment
Washington County
Wicker, Steve
Yocum Oil
Zee Medical
Page 2
Hardware
Sign Supplies, Hose
Pagers
Wastewater Service August 2004
CJDN Connect
Unemployment
State Stream Protection & Improvement Loans
Fire License Plate
Blade
Supplement Pages
Apparatus Floor Lighting
Maintenance Agreement
Power Up Coil & Fin Cleaner
Display Showboard, Office Supplies
Office Supplies
Unit Rental
Repair Printer, Maintenance Agreement
Office Supplies
Publication
Business Cards
Blade Grinds, Batteries
June Arena Billing
Coffee Supplies
Door Magnet Sign
Software & Maintenance
Territorial Prison TIF Note Study
Cell Phone
Reimburse Broken Window
Headlight
Publication
Fertilizer
Vehicle Repair Supplies
Forfeiture Tows, Transport Zamboni
Orderly Annexation Payment
Asphalt, Curve Crest Blvd Trail
Welding Supplies
FLSA Handbook Subscription
Plants
Plaques, Name Plates
Diesel Fuel Generator
TIF Administrative Fees
Recording Fees
Reimburse Work Boots
Fuel
Medical Supplies
.
---.
.
135.49
1,097.15
34.65
82,856.67
270.00
158.48
103,651.45
6.00
183.68
1,003.93
12,450.00
1,325.00
80.73
743.85
194.15
1,833.85
175.86
127.84
106.96
202.35
440.26
36,913.72
93.00
81.75
543.75
4,307.38
61.20
160.43
56.25
243.60
137.92
288.96
603.41
2,763.34
50,203.30
5.97
359.00
553.52
86.00
576.64
6,681.00
267.50
42.50
4,602.17
125.95
.
.
.
.
.
EXHIBIT" A" TO RESOLUTION #2004-151
Page 3
Adopted by the City Council this
20th Day of July, 2004
.
Minnesota Lawful Gambling
LG555 Government A lproval or Acknowledgment
For Use of Gambling =unds (previouslyLG503 and LG265)
(06103)
Organization Informatio,\ (please ~nt) #: n
Organization Name -.:21Jllv.l/l.--k E~ ..i'{ 7
AddressLJ os (l1l.CY'-'-Y 5i5..<; -hl.luJl4)"IS1t.. J
Expenditure Description (attach additional sheets if necessary)
1. Amount of proposed lawful purpose expenditure \ $-1 0 00.....D.f:>
2. Check the appropriate expenditure category:
~ Contribution to a unit of government - United States. state of Minnesota, or any of its subdivisions,
agencies, or instrumentalities. NOTE: A contribution may not be made directly to a law enforcement or
prosecutorial agency, such as a police department, county sheriff, or cOunty attorney.
License Number -" I 0 s-V
'0 JJ
~ 6 ~2...
_ B. A wildlife management project that benefits the public at large with approval of the state agency that
has authority over the project.
Describe the proposed expenditure, including vendors.
_ C. Grooming and maintaining snowmobile or all-terrain vehicle trails with approval by DNR.
All trails must be open to public use.
Describe the proposed expenditure, including vendors.
.
Oath
. I affirm that the contributi or expenditure, in accordance with Minnesota Rules 7861.0120, Subpart 5D(10), does not
resul - any net monetary ain ther pecuniary benefit to our organization.
. I affi , hat when lawful g b . nds are used for grooming and maintaining snowmobile or all-terrain vehicle trails
or ~ 1ny wildlife manag t raject for which reimbursement is received from a unit of government, the reimburse-
m 'fundsmusrJe de s' in our lawful gambling account and recorded on the LG1010 -Schedule C/O report.
If; , ~~I- l/ 3D-g&-if/ ., Of- /"1
Chief exe 've r's signature Phone number Date ~
.
.
Government Approval/Acknowfedgment
(C~ck one) By signature below, the representative of theunitofgovemment
~ acknowledges the contribution in 2A above, which will not be used for a pension or retirement fund.
_ approves the wildlife management project as described in 2B above (state agency only).
_ approves the expenditure for grooming and maintaining snowmobile and/or all-terrain vehicle trails described
in 2C abov.e (ONRr~IY . ." Q i :. . ec"
UnitofGovemment CrT ,,:xl\\U)~ Phonenumberlt61 '4~,. ;l\OO
Address 2.J l.fl tJ.. LP-J'\ l. Pl_-\- Cif1, e,.n \\u,"Iclkf State MhL ZiP. ff:x.k1-
""',"- Q~ ~1'k>Us.,> r.._ U.pt.t\j h~ {'\ek
Signature . J /Y'1 Date D 1 / iY1 I Dtf
Keep this completed1orm attached to the LG1010 - Schedule C/O in your organization's records.
You do not need to submit this form to the Gambling Control Board.
This form wiD be made available in alternative format (Le. will become public information. when requested by the Board,
large print, Braille) upon request. If you use a TTY, caR us and wiR be used to determine your compliance with
by using the Minnesota Relay Service and ask to place a caD Minnesota statutes and N\es governing lawful gambling
to 651-639-4000. The infomnation requested on this fomn activities. For additional infomnation, check ourweb site at
www.gcb.state.mn.us
.
.
.
Minnesota Lawful Gambling
LG220 Application for Exempt Permit
Organization Information
Organization name
ihlUvV-rVY\\fL ~ L~Y\1V~~/lMlC 700lt}U
Street! I C,ity ___ j
Vjll1 ~t\l~~Iii\R ~ tiC S\r 22\ q- .LDIl\f7 ~M~-,
Name of chIef executive officer (CEO)
FM~rVVae1 SCViVV11 c -~
Name of treasurer
FJs~{a~~e ~s; l~me
Type of Nonprofit Organization
Fee $50
Page 1 of 2 (web) 12/03
, For Board Use Only
Fee Paid
Check No.
Previous lawful gambling exemption number
X .-- f/~O 1_~ .- ()~ - OO;;Z
State/Zip Code County
60~ lip (\fIN t-lnA\H (JI VI
Your name and and your organization's name
and address will be public information when
received by the Board. All the other information
that you provide will be private data about you
until the Board issues your permit. When the
Board issues your permit, all of the information
that you have provided to the Board in the
process of applying for your permit will become
public. If the Board does not issue you a
permit, all the information you have provided
in the process of applying for a permit remains
private, with the exception of your name and
your organization's name and address which
will remain public.
Private data about you are available only to
Daytime phone number of CEO
(it? L 0//0 3 :?oqy_1 () i
Daytime phone number of
treasurer: q "I Ll
Q0Z- ~I-It) 77JO X 11;-1
Check the box that best describes your organization:
o Fraternal Q Religious
o Veteran ~l Other nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
o IRS letter indicating income tax exempt status
o Certificate of Good Standing from the Minnesota Secretary of State's Office
o A charter showing you are an affiliate of a parent nonprofit organization
'1lJ Proof previously submitted and on file with the Gambling Control Board
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
K Ct V- el/\ tv\. c Le (,t 11\
Address (do not use PO box) City
q 1. 1- XtWLf-l V 4> (. f;+-i U vJoJ-e V
Last name
State/Zip Code
Ntf\J
County
~-\Sl-\;t VC~
Date( s) of activity (for raffles, indicate the date of the drawing)
'~nCkfK 5iLlt 7-4--04 fo c}-3o--0Y - 1)Y-awl~ Q-30-D\{
Check the box or boxes that indicate the type of gambling activity your organization will be corQucting:
o *Bingo ftt Raffles (cash prizes may not exceed $12,000) D *Paddlewheels 0 'Pull-Tabs 0 *Tipboards
*Gambling eqJ;:ent for pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball
selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed
distributor, go to www.gcb.state.mn.us and click on List of Licensed Distributors. Or call 651-639-4000.
This form will be made available in alternative
format (i.e. large print, Braille) upon request.
The information requested on this form (and
any attachments) will be used by the Gambling
Control Board (Board) to determine your
qualifications to be involved in lawful gambling
activities in Minnesota. You have the right to
refuse to supply the information requested;
however, if you refuse to supply this
information, the Board may not be able to
determine your qualifications and, as a
consequence, may refuse to issue you a
permit. If you supply the information
requested, the Board will be able to process
your application.
the following: Board members, staff of the
Board whose work assignment requires that
they have access to the information; the
Minnesota Department of Public Safety; the
Minnesota Attorney General; the Minnesota
Commissioners of Administration, Finance,
and Revenue; the Minnesota Legislative
Auditor, national and international gambling
regulatory agencies; anyone pursuant to court
order; other individuals and agencies that are
specifically authorized by state or federal law
to have access to the information; individuals
and agencies for which law or legal order
authorizes a new use or sharing of information
after this Notice was given; and anyone with
your consent.
LG220 Application for Exempt PEWTlit. ( , '
Organization Name ~1\w IJUW V\1IGl1(L-\VV\rVHlVv1A ))Cldu
Local Unit of Government Acknowledgment )
i
If the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application
Check the action that
the city is taking on this application.
rvf. The city approves the application with no
I.Al waiting period.
D The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city).
D The city denies the application.
Print name of city 5 ~ ,l\ wa~ V
l'ft,o:::;f-2ty p~::::::;;;;'"g 'pplicat;,,)
Title~ rtkJ{,
Date-L/~ Ol-[
(
Page 2 of 2
12/03
.
If the gambling premises is located in a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county is taking on this application.
D The county approves the application with no
waiting period.
D The county approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days.
D The county denies the application.
Print name of county
(Signature of county personnel receiving application)
Title
Date
.
TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying for exempted gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an application
(Minnesota Statute 349.213, subd. 2).}
Print name of township
(Signature oftownship official acknowledging application)
Title
Date
Chief Executive Officer's Signature
The information provided in this application is complete an9;ac,\:urate,'1V_t~ best of my knowledge.
\.. -.1/1 ( j /) tly
Chief executive officer's signature II [11'.1/1 ,1. '1 ?fr Vh17!. ;C/. l, .
Name (please print) jl)Vl \rmy g Am; df./rt:-e r {;it V-f '1Ji~JrDate O{., ISO I OLf
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
. the completed application,
. a copy of your proof of nonprofit status, and
. a $50 application fee (make check payable to "State of Minnesota");
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not
been acknowledged by the
local unit of government or
has been denied, do not
send the application to the
Gambling Control Board.
.
.
STAFF REQUEST ITEM
Department: MIS
Date: 07/16/04
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Approval of a six year agreement with Microsoft for licensing and software
assurance. Each year would cost $12,159.87. This includes Microsoft Office,
Core CAL's for Windows and exchange, and the license for Windows Server and
Exchange Server.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Six year agreement, $12,159.87 each year, $72, 959.22 over the six year period.
This price will remain the same over the entire six year period of the agreement.
For 2004, $10,700.00 was allocated for our Microsoft updates. However, there
will other savings in C.O. for MIS that can be used to cover the additional
amount.
.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
(\ r()
Submitted by: Rose Holmau ~~
Date: 07/16/04
.
.
.
City of Stillwater Statewide EA pricing
July 14, 2004
prepared by Jenny Francis - SHI 866-301-4567 jenny_francis@shi.com
Enterprise Agreement
Platform EA
Office Pro license+SA part#269-05924
Core CAL license+SA part#W06-00020
Additional Products
Exchange 2003 Standard Server license+SA, part# 312-02176
Windows 2003 Standard Server license+SA,part# 228-01459
Total Annual EA Cost
Total 6 Year EA Cost
$119.33
$46.76
65
65
$190.00
$195.67
1
6
.
$7,756.45
$3,039.40
$190.00
$1,174.02
$12,159.87
$72,959.22
.
.
.
\.
State of Minnesota Custom Microsoft Enterprise Enrollment
(For Use Until June 30, 2004)
Microsoft Business Agreement
number (if applicable)
Reseller or Microsoft affiliate to
complete
Enterprise Agreement number
Reseller or Microsoft affiliate to
complete
Enrollment number
Microsoft affiliate to complete
N/A
Reseller purchase order number
Reseller to complete
01E61724
Previous Enterprise Enrollment
number
Reselfer to complete
Previous Enterprise Enrollment
end date
Reselfer to complete
This Microsoft Enterprise Enrollment is entered into between the following entities. Each party will notify
the other in writing if any of the information in the following table changes.
Customer - - ------ - -- - - -- -- -- -
Name of Entity
Contact Name
Rc=e- \-\ 0 \ nf)({ V\
Glf", O~ Sh \\ WQ-\-C~
Street Address . .
'2J~ FOUY--H~ 'J\,
City. .
~i \ \ No..-te r
(This person handles access to online intormation, receives order
confirmations, true ups, renewal and other notices. unless a different
contact is provided below.)
Contact E-mail Address (required for online access)
r\'lDI('(\{~ (\@0i S+III~\UtL~ mN. L\~
Phone .
(06\, +30. 3804
coueXYSA c:f~S?- Fax06l . '-+2:0 \ 3800
Microscft Account Manager NameJohYls-t~, I to ,Microsoft Account Manager E-maiIJsm.
No.
State/Province
mt-J
05O+t,C(
Microsoft Licensing, GP - 6100 Neil Road, Suite 210 - Reno, Nevada USA 89511-1137 - Dept. 551, Volume
LicensinQ
Street address
Contact E-mail Address (required for online access)
City
State/Province
Phone
Country
Postal Code
Fax
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v6.1
Septembe' 1. 2003
Cover Page
Page 1 of 13
If dupl{cate electronic contractual notices should be provided to someone or some place in
additiqlj to the above, complete this section:
.
Name of Entity
C, .~ of SII \ \'N(ttcr
Street Address
Contact Name
cha ntc-l\ \cJ\Ci V'SS
Contact Email Address (required for electronic notice)
2-\Lo pnl~ r -HI\ Sr-. to O.
City /'....1-- \\ t' . . State/Prov,ince
-01 I NC\. e V- IY\ N
countr~A Postal Code
L.\~ S5CfZ;;L
C~Y\{\\..\Ss~C\'. ~+d)v\tdll~ mn, \;\c.,
Phone
G51, 430' 8gv~
Fax. . I I v AC;I
U; I ' '-f?JO ' 66 c)-',
Definitions. As used in this enrollment, "you" refers to the entity that signs this enrollment with us, and
"we" or "us" refers to the Microsoft entity that signs this enrollment. All other definitions in the Microsoft
Enterprise Agreement identified above apply here.
Effective Date. If you are renewing Software Assurance from one or more previous "Enterprise
Enrollments" (as defined in subsection 3(a) (Placing the initial order) of the Microsoft Enterprise
Agreement identified above), then the effective date will be the day after the expiration of the first of those
Enterprise Enrollments to expire. Otherwise the effective date will be the date this enrollment is signed by
us. Where a previous Enterprise Enrollment is being used, your reseller will require the Enterprise
Enrollment number and end date to complete the applicable boxes above.
Term. This enrollment will expire 72 full calendar months from the effective date indicated below unless
terminated earlier or renewed as provided in the Microsoft Enterprise Agreement. We will provide you .
with written notice 60 days prior to expiration of the initial enrollment or renewal term advising you of your
renewal options. For a description of renewai options, see subsection 12( e) of the Microsoft Enterprise
Agreement (How to renew an enrollment).
The 72-month initial term is required by The State of Minnesota as discussed on February 18, 2003 and
as outlined in the letter summarizing this meeting written by the Department of Human Services. You may
terminate this enrollment for your convenience without penalty on the third anniversary of this enrollment
(or at any other time as permitted by Minnesota law) subject to proportional licensing as set forth in
Section 11 (d) of the agreement.
Representations and Warranties. By signing this enrollment, the parties agree to be bounds by the
terms of this enrollment, and you represent and warrant that: (i) you have read and understand the State
of Minnesota Custom Microsoft Enterprise Agreement, including any amendments to that document, and
the product use rights, and agree to be bound by those terms; (ii) you are either the entity that signed the
State Of Minnesota Custom Microsoft Enterprise Agreement or its affiliate; (iii) the information that you
provide on this cover page and each of the attached forms is accurate; and either (iv)you have 250 or
more qualified desktops; or (v) as a condition of entering into this enrollment with 25 - 249 qualified
desktops, you have elected not to receive CD ROMs as part of the enrollment, and therefore no CD
ROMs will automatically be shipped to you. If you are enrolling with 25 - 249 qualified desktop and you
would like to receive CD kits and updates, you may order these through your reseller for a fee.
Non-exclusivity. This enrollment is non-exclusive. Nothing contained in it requires you to license, use or
promote Microsoft software or services exclusively. You may, if you choose, enter into agreements with
other parties to license, use or promote non-Microsoft software or services.
~t< - -. -MiC!osoft Volume Licensing Web Sites
,;;;._ " . (Note: We will advise you of any changes to these URLs.)
,~~- ,-
.
State of Mif:ilesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v6.1
September 1, 2003
Cover Page
Page 2 of 13
.
.
.
I Product Use Rights
Product List
htto:1 Imicrosoft. com/licensinq/resources
htto:llm i crosoft. co m/li censin q/resou rces
Microsoft Volume Licensing SerVices (MVLS) httos://licensinq.microscift.com
(password protected site to view orders under this enrollment)
Noti~e~ to Microsoft., ~,,!ou'" be sent to: Copies shoul" be sent to:
..' ~ - ~ ~ / \ -
Microsoft Licensing, GP
6100 Neil Road, Suite 210
Reno, Nevada USA 89511-1137
Dept. 551, Volume Licensing
Microsoft
Law and Corporate Affairs
One Microsoft Way
Redmond, WA98052 USA
Volume Licensing Croup
(425) 936~7329fax
This enrollment consists of (1) this cover page, (2) th~ Enterprise Order Form, and (3)t,he :Reseller
Information Form.
,'Customer .
, ,
Name
Contracting Microsoft Affiliate
Microsoft Licensing; GP
Signature
Signature
Printed Name
Printed Name
Printed Title
Printed Title
Signature Date
Signature Date
(date Microsoft affiliate countersigns)
Effective Date
(may be different than our signature date)
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v6,1
September 1, 2003
Cover Page
Page 3 of 13
.
Enterprise Order Form
1. Defining your enterprise..
Use this section to identify which affiliates will be included in your enterprise. Your enterprise must
consist of entire government agencies, departments or legal jurisdictions, not partial government
agencies, departments, or legal jurisdictions. Each affiliate must be entirely "in" or entirely "out." All
affiliates acquired after the effective date of this enrollment that are not party to an Enterprise Enrollment
of their own will automatically be included unless you fill in part b below (when we refer to an Enterprise
Enrollment in this section 1, we mean either (i) a Microsoft Enterprise Select Agreement; (ii) an enterprise
enrollment entered into under a separate Microsoft Select Master Agreement or Microsoft Enterprise
Agreement; (iii) an enterprise subscription enrollment under a separate Microsoft Enterprise Subscription
Agreement; or (iv) any other enrollment submitted under the Microsoft Enterprise Agreement identified on
the cover page).
.
a. Use this part (a) to determine which current affiliates will be included in your enterprise.
Check onlv one of the boxes in part (a).
~
o
You and all affiliates will be participating
You and the following affiliates will be participating (if no affiliates will be participating, write "none" on line 1)
(attach a list of names on a separate piece of paper if more than 5 affiliates are being included):
2
3
4
.
5
o
You and all affiliates, except the following affiliates, will be participating (attach a list of names on a separate piece of
paper if more than 5 affiliates are being excluded):
2
3
4
5
b, tJsethis part (b) to indicate wheth~raffiliates acquired after the enrollment effective date will
be included. Unless you check the box below, all affiliates acquired after the enrollment
effective date that are not party to an Enterprise Enrollmentoftheirown willautomatica/ly be
Included.
o
Exclude all affiliates acquired after the enrollment effective date that are not party to an Enterprise
Enrollment of their own.
.
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v6.1
September 1, 2003
Enterprise Order Form
Page 4 of 13
~
.
.
.
t
Enterprise Order Form
2. Selecting your language option.
Your selection below will determine the languages in which you maY run the products licensed under this
enrollment. If you select "Listed Languages," you may run 0) all copies of each of your products in any of
the languages identified as "Listed Languages"below, an,d(ii)up to 10% of the copies of each of your
products in any of the languages identified as "Restricted Languages" below. If you select "All
Languages," you may run all copies of your products in any of the "Listed Languages" and any of the
"Restricted Languages." " '
Check only one of the boxes below to
indicate your language option .
EJ Listed languages
D Alllanguages
"Restricted Languages"
Da'1ish
DutCh
3
English
Finnish
Simplified Chinese
Traditional Chinese
Czech
English 1
Japanese
Polish
Portuguese (Brazil)
Russian
French
French Canadian
I
Gennan
Hebrew
Turkish
,Thai
2
Spanish
Hungarian
English is, a "Listed Languag:," except when restricted as described in the 'Restricted Languages" list(see:tootnote 3)
2
Spanish is a "Listed Language," only if this enrollment is signed in Latin America
Greek
Italian,
Norwegian
Portuguese (Portugal)
" 4
Spanish
Swedish
3
English is a "Restricted Language" if this enrollment is signed in Austria, Belgium. Denmark. France. Finland, Germany. Ireland. Italy;
Luxembourg, Netherlands, Norway. Portugal. United Kingdom. Switzerland.: Sweden. or'Spain '
4
Spanish is a "Restricted Language" unless this enrollment is signed in Latin America
3. Language allocation.
Provide u~ with your good faith estimate of the specific languages in which you will run all 99pies of all
products and the approximate percentage of those copies youwilLr~nineach language. Information that
you provide here does not limit your future use of products under this enrollment in any permitted
language within the language group you select above. Attach aseparate sheet if more space is needed,
Percentages
lQQ %
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v61
September 1. 2003
Enterprise Order Form
%
%
%
P~ge 5 of 13
, , '
.
Enterprise Order Form
#
4. AjJplicable currency.
The currency we accept is based on the country in which you are located. All payments must be made
under this enrollment in the accepted currency.
Find your accepted currency intheCurrency Table below and fill in this box.
Type of currency: U.S. Dollars
Currency Table:
Currency
Australian Dollars
Canadian' Dollars
Danish Krone
EUROs
Japanese Yen
Korean Won
New ZealandDollars
Norwegian Krone
Pounds Sterling
Swedish Krona
Swiss Francs
Taiwan Dollars
US Dollars
.
.:.:: .:i Accepted in Country
Australia
Canada
Denmark
Austria, Belgium, Denmark, Finland; France, Germany, Ireland, Greece, Italy,
Luxembourg. Netherlands, Norway, Portugal, Spain, Switzerland, Sweden, and Unite,d
Kingdom
Japan
Korea
New Zealand
Norway
I United Kingdom
I Sweden
I Switzerland
I T aiw.an
United States, Latin America, Asia (except Japan, Korea, and Taiwan), Eastern Europe,
Middle East, Africa .
. 5. Establishing your price level.
The initial price level' for all enterprise products and for any additional products ordered during the Open
Enrollment Period shall be Level O.
.
Enter the number o(qualifiecfdesktops you have in your enterprise in box 5(a).
Qualified Desktops: You represent that the total number of qualified desktops in
your enterprise is, or will be increased to, this number during the initial term of this,
enrollment.
'/05
5(a)
". . .T
The unit reference prices of the following payments (collectively, the "acijustablepayments'Jar~ subject to change
("adjustment'J provided that the state's annual price level has increased or decreased, relative to the initial price
. level, as of bnth the first and secondannivefsaries of an enrollment: .
(i) the third annual installment payment forthe qualifieddesktops ordered pursuant to the initial order;
(ii) additional qualified desktops (if any) ordered pursuant to the second anniversary true up order;
(iii) additional quantities of additional products (if any) ordered pursuant to the second anniversary true
up order; and
(iv) all subsequent payments.
Please refer to Section 1.8(n) of the State of Minnesota Custom Microsoft EnterpriseAgreementfor complete details.
.
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v61
September 1, 2003
Enterprise Order Form
Page 6 of 13
'-
.
.
.
Enterprise Order Form
6. Enterprise Product Orders.
Your prices and payment terms for all products ordered will be determined by agreement between you
and your reseller.
a. Initial order for enterprise products.
The reference price for the enterprise products covered by your initial order is set forth in the State of
Minnesota Custom Enterprise Agreement. We will invoice your reseller in six annual installments. The
first installment will be invoiced upon our acceptance of this enrollment; the remaining installments will be
invoiced at the anniversaries of the enrollment effective date. You must choose at least one of the
individual enterprise products before selecting any additional products in section 7 (Additional product
orders) below.
Complete the table below by filling in the blanks.
Column 2: Place a check next to one or more of the individual enterprise products you choose to license.
Next to each enterprise product you selected, insert "L&SA" in column 4 unless you are eligible
to order Software Assurance only (in which case you may insert the words "SA only" in this
column). To determine if you are eligible to order Software Assurance only for any product, refer
to subsection 3(a) of the Microsoft Enterprise Aweement (PlacinQ the initial order).
Your reseller or Microsoft account manager will provide the annual enterprise product per
desktop license reference price in this column as outlined in the State of Minnesota Custom
Enterprise Aqreement, Tables 4 and 5.
Column 4:
Column 5:
*Office Professional
Applications
Windows Desktop Operating System
Upgrade
*Core Client Access
License
Systems
/
V
Servers
L-S) S~
~ 6~.)i}
* The components of the current version of Office Professional, and the current versions of the components that
make up the Core CAL, are identified in the Product List.
b. True up orders for enterprise products.
The price for the enterprise products covered by any true up orders submitted during the initial term is set
forth in Section 18(n) of the State of Minnesota Custom Enterprise Agreement. We will invoice your
reseller in total upon our acceptance of each true up order.
Columns 2 - 7:
We will provide the true up license reference prices for each anniversary through
Tables 4 and 5 of the State of Minnesota Custom Enterprise Agreement or through
your reseller, who will complete the table below. License prices will be filled in only
for products ordered in subsection 6(a) (Initial Orderfor Enterprise Products).
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v6.1
September 1 . 2003
Enterprise Order Form
Page 7 of 13
Enterprise Order Form
.r
Enterprise Product True Up Price Table:
.
Offic' Profes sic nal
-1<6\1 .33 11\7lCl,'-HoJPfcA-t scr JtSZ2:10 ~~<b3 J:340,q.V
Windows DesUop
Operatir> = "","
UPSJrade
Core Client Access' .1! ',!} Jl :#
License t2-1. Itp J2Zb.61 ' 265i q1 "211, ~l 'ner. 21' -/ If!p./og
c.Quafify'n" systems Iicense~.
. ,. .
All desktop p'perating'system Iicens.es provided under this program are upgrCide:,License~. 'Theref6~e, if
you select the Eriterprise Desktop Professional Platform or the, Windows De~ktQP Operating System
OUppgerraa' dtleng&S"ySsOt itwaure1Asdsurancet, balll qUalifidedt desktoPsofnt'h.WhiCh I Yfou ,will runt' .the Wtindowds DtefiskdtoP .,.
' '. '. ,ep- pgrae mus f icense 0 run ,'oneo '" equa i yingopera ingsysems. ieni Ie in
the Pro uct List '- http://www.micro<.~.com/licensinq.Notethatthelistofoperatingsystems.thatqu.alify.
for the WindowsJesktopOperatins'ystem Upgrade varies with the circumstances of your'order. That
list is mire 8X. ive at the time of your initial order than it is for some subsequent true ups and system "
refreshes d, i:,C the term of your en-o!lment. "
, . ~ ~
7. Additional Product Orders.
The license prices stated below are for, your reference only. Your prices and payment terms for all
products ordered viII be determined by agreement between you and yourreseller.
a. IniLf ,)rdei'.or additional pi'c'lucts.
The price for '?dch additional prOJLct covered by your initial order is listed irl the table below as
determined based upon section 18(n} of the State of Minnesota Custom Enterprise Agreement. We will
invoice your rcs~""er in equal anrwal installments. The first installment will be invoiced uporiour
acceptance of this enrollment; the remaining installments will be invoiced at the anniversaries of the
enrollment effective date,
Cornp, tehe [,,8 below by filling In lhe blanks.
Colurn n 1: List the additional prOil 'tsyou wish to license in your initial order. If you cHoose to license more
Ulan10additional prcJucts, attach a separate sheet with the information required below.
! '. Next to each additional product you select, insert "l&SA" in column 2 unless you are eligible to
Jrder Software Assurance only (in which case you may insert the words"SA only" in this column).
Column 2: L determine if you are eligible to' order Software Assurance only for any product, refer to
subsection4(a) of the State of Minnesota Custom Enterprise Agreement (Placing the initial orde~).
!f you order some l&SAand some Software Assurance for the same product. list the product '
_~~"ice below usinq a s8parate line for each product type.
.
State of Minneso'2 Cistom MicrosoftEA Enr ::i:nent
OPEN ENROL_i", . -:- PERIOD (indirect) v6.1
September 1, 200::'
Enterprise Order Form
Page 8 0\.13
.
.
.
Enterprise Order Form
Column 3:
Column 4:
Indicate the product pool for each of the additional products that you selectee! in cOluror'lL
Consult the Product List to determine the appropriate product pool for each additional product.
Enter the appropriate quantity of licenses for each additional produCt you choose to license. .
Your reseller or Microsoft account manager will provide the annual additional p.roduct per license ,
reference price in this column as determined according to the State of Minnesota Custom
Enterprise Agreement Section 18(n).
Column 5:
Additional Product Selection Table:
\~ i '\(\Ct~S 6fd S V (
Ei( MI't~C S-h:J S vr ..
4t ~b'S; 00
4f.}/Yl, 60
L--$st\
. L.1>SA
5€r~ eV'
~VV.tV
b. Subsequent additional product orders.
The price for any new additional products not initially included in your enrollment will be the then ,current
price for your price level for that product as of the date of your order. We will invoice your reseller in total
upon our acceptance of your order. Once you have placed the first order for copies of a hew addi~ional
product, you may run additional copies of that product at any time and order them as described in
subsection 8(c) (True up orders for additional products).
c. True up orders for additional products.
The price for additional products initially included in your enrollment and covered by any true.uporder
submitted during the initial term are set forth below as determined according'to Section 18(n)of the State
of Minnesota Custom Enterprise Agreement. The true up price for any new additional products will be
determined according to the calculations outlined in Section 18(n) of the State of Minnesota Custom >
Enterprise Agreement based upon the then current Select Price List foryaurprice level lor that product as
of the date of your first order for that product. We will invoice your reseller in totai upon our' acceptance of >
your true up order. >
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v6.1
September 1, 2003
Enterprise Order Form
Page 9 of 13
Enterprise Order Form
Complete the table below by filling in the blanks. .
Enter each of the additional products you selected in subsection 7(a) (Initial Order for
Column 1: Additional Products) here. If you have chosen to license more than 10 additional products,
attach a separate sheet.
Your reseller or Microsoft account manager will provide the true up license reference prices for
Columns 2 - 7: each anniversary in these columns as determined according to the State of Minnesota Custom
Enterprise Agreement Section 18(n).
Additional Product True Up Price Table:
V~\r\dD~Std,Sv(.
6d~t\.Njt-5tL!. 7/(.
1)*1.00 Ilq~i60
l?xJ3,DO {l10,OO
1C51\SO
i 03l. co
q / 0.60
2Y~14- . 00
'175.50
160. 00
~34-fSD
hIlS. 00
.
8. Renewal orders.
For any 36-month renewal, your renewal order will be invoiced to your reseller in three annual
installments. The first installment will be invoiced upon our acceptance of the renewal order; the
remaining installments will be invoiced at the next two anniversaries of the effective date of that renewal
term. For any 12-month renewal and for any true up orders, we will invoice your reseller in total upon our
acceptance of your order.
.
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) v6.1
September 1, 2003
Enterprise Order Form
Page 10 of 13
.
.
.
Reseller Information Form
Your reseller should complete the following sections and sign this form where indicated.
General information
Reseller Company Name:
Street Address:
City and State / Province and Postal Code:
Country:
Contact Name:
Phone Number:
Fax Number:
Email Address:
The undersigned confirms that the reseller information is correct.
Name of Reseller
Signature
Printed Name
Printed Title
Date
State of Minnesota Custom Microsoft EA Enrollment
OPEN .ENROLLMENT PERIOD (indirect) v6.1
September 1, 2003
Reseller Information Form
Page 11 of 13
Appendix
Media Shipping Information Form. Starter CD Kit
.
Enrollment Information Reseller Contact
Agreement #
(Reseller or Microsoft
affiliate to complete)
Company
Name:
Enrollment #
(Microsoft affiliate to
complete)
Contact Name:
Customer Contact
Name:
Contact Email:
Contact Phone:
At your option, Starter CD kits and CD-ROM subscriptions relating to your Enterprise Enrollment (identified above)
will be shipped to the address set out below. Terms used but not defined in this form have the meanings given to
them in your enrollment.
CD Kit Ship To "formation ( * indicates required information)
Customer Name *
Contact Name *
Street Address *
Contact Email Address *
City and State / Province *
Contact Phone Number.
.
Country and Postal Code
Contact Fax Number
If you choose below to receive media, then upon our acceptance of your enrollment, we will send you your starter CD
kit in the language(s) you select. This starter CD kit will be provided at no additional charge. in order to permit you to
exercise the license rights granted under your enrollment and the related Enterprise Agreement. You may also
subscribe to updates in the form of CDs, or upon reasonable notice, electronic download or similar other means. If
you need additional CD kits and updates, you may order these through your reseller for a fee. For a complete list of
the contents of any kit, visit the web site at htto:/lselectua.mslicense.com.
D
I want to receive a starter CD kit (media) and
have enrolled at least 250 qualified desktops
D
I want to subscribe to receive kit updates and have
enrolled at least 250 qualified desktops
D
I do not want to receive a starter CD Kit
(media)
o
I do not want to subscribe to receive kit updates
The charges for any purchased media may be subject to sales taxes based upon where media delivery occurs. If you
are exempt from sales taxes in the media delivery location, please provide the applicable sales tax exemption
documentation to your reseller with your enrollment.
.
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) Media Order Form v6.1 Appendix
September 1, 2003
Page 12 of 13
.
.
.
Appendix
Media Shipping Information Form - Starter CD Kit (Continued)
For each language and group you wish to receive, mark the corresponding box with an X
Language
Enqlish
E nq lish/M u Iti Lanquaqe"
Arabic
Brazilian Portuquese
Chinese Simplified ...
Chinese Traditional
Chinese Traditional Honq Konq/Pan-Chinese
Czech
Danish
Dutch
Finnish
French
German
Greek
Hebrew
Hunqarian
Italian
Japanese
Korean
Norweqian
Polish
Portuquese
Russian
Spanish
Swedish
Thai
Turkish
Enterprise Kit
o
o
o
:0
o
o
0.
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
--
-
. Mapping Kit is not available for use in or shipment to, India, Hong Kong SAR, Macau SAR"China, Morocco,'
Pakistan, and Turkey ,
.. Before installing any of the Mullilanguage Packs, the English version of the product must first be installed. If you
order English/Multilanguage, you must also order'English '
... Chinese Simplified Enterprise Kit does not include Windows Professional. Contact yourreseller for separate
fulfillment of Windows Professional media in Chinese Simplified,
State of Minnesota Custom Microsoft EA Enrollment
OPEN ENROLLMENT PERIOD (indirect) Media Order Form v6J
September 1, 2003
Appendix
= Not Available
Page 1301 13
.
.
.
STAFF REQUEST ITEM
Department: MIS
Date: 7/16/04
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of four computers, three for the Finance Dept., one for the Police
Department.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
This purchase is according to the computer replacement schedule. Money was
allocated in Capital Outlay for this purchase. Total cost will be $6,578.60 plus
tax.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
I Submitted by:
{'-
Rose Holman tJ~
I Date: 07/16/04
Minnesota State Store -Contract # 425038 1 92~00151WSCA:Current E-quote
Page 1 of 3
Buy Online or Cail1-888-694-1402
SA IIlIm!€
innesota State Store - Contract # 425038 ! 92-00151 WSCA
Systems
I
Software & Peripherals
Custom Links
I Contact
E-Quotesl 'PfMy Cali
Help
BACK TO: Premier Home> My Cart
Vourcurrent E....quote Number
E004718328 Detail
Help with E-quotes (Click Here) .
Dell recommends Microsoft@ Windows@ XP Professional
View
C View OrderSlJl1lmary
r. View Order Details
Total Price*:$6,578.60
Description
1 Dell Dimension 4700 Series Pentium@ 4 Processor 520 .with HT
Technology (2,80GHz,800 FSB) .
~ Reconfigure I Remove
Quantity
14
Unit Price
$1,644.65
Item Total
$6,578.60
~ Update
Operating System:
Memory:
Keyboard:
Thursday, July 15,2004 12:30:05 PM CST
84 RC956882
Pentium@4 Processor 520 with HT Technology (2.80GHz, 800 FSE3)
CP2888 - [221-5225J
Microsoft@ Windows@ XP Professional
wpxp - [313-72221 [412-0409] r 420-19221.
, 1 GB, Dual Channel DDR2 SDRAMat 400MHz (4x256M)
1G84 -r 311-3625)
Dell@Quietkey@ Keyboard
QK:[ 310-15821,
New 17 in E172FPb Flat Panel Display
E172FP - [ 320-3833 ]
Integrated Intel@ Graphics Media Accelator 900
IV - r 320-3872 ] .
40GB SerialATA Hard Drive (7200RPM)
405 - [341-08811
Date:
Catalog Number:
Dell Dimension 4700 Series:
Monitor:
Video Cards:
, Hard>Drive:
.
.
.
711 '\1)004
httn:1 Icart.de ll.com/rcommlhasket.asn
Minne.State Store - Contract # 425038 / 92-00151 WSCA: curren.uote
Floppy Drive and Additional Storage
Devices:
Mouse:
Network Interface:
Modem:
CD or DVD Drive:
Sound Card:
Speakers:
Productivity Software:
Security Software:
Digital Music:
Digital Photography:
Limited Warranty, Services and Support
Options:
Optional Support Services:
Internet Access Services:
Dell Media Experience:
i> add item to your E-quote
E-quote E004718328 Details
Saved By
httn-l/r::Jrt npll r()m/rr()mmlh::J~l<f~t ::J~n
Pa.f3 '
3.5 in Floppy Drive and 128MB Dell USB Memory Key
FD128MK - [340-8860] [341-0215]
Dell@ Optical USB Mouse
OM - [310-4037]
Integrated Intel@ PRO 10/100 Ethernet
IN - [430-0412 I
No Modem Requested
N - [313-3607]
Single Drive: 48X CD-ROM Drive
CD48 - r 313-2432 ]
Integrated Audio with Dolby Digital 5.1 capability
IS - J 313-2758 I,
Dell AS500 PA Stereo Sound Bar speakers for E152FP and E172FP Flat
Panels
AS500PA - [313-2201 I
No Microsoft Office
MSONO - [412-1397)
No Virus Protection Requested
NOAV - [461-8389 I
Dell Jukebox powered by MUSICMATCH
MMBASE - [412-0691 ],
Paint ShopTM Pro@Trial plus Photo Album™ Starter Edition
DPS - [412-0521 ]
3 Year Limited Warranty plus 3 Year On-site Service
U30S - [950-1390] [950-1392]
Gold Technical Support, Dimension, 3 Year
GTS3WL - [461-37491 [960-0478 I
No ISP requested
NISP - [412-0148] [412-0670]
Dell Media Experience
DMX - [412-06601
Total Price*
Rose M Holman(rholman@ci.stillwater.mn.us)
$6,578.60
7/1.:;nnn.1
BOARD OF WATER COMMISSIONERS
.
204 North Third Street
P.O. Box 242
Stillwater, MN 55082-0242
Phone: 651-439-6231 . FAX: 651-439-4061
July 14,2004
Mayor and Council
216 4th St N
Stillwater MN 55082
Dear Mayor and Council,
In compliance with Article XIII, Section 12 of the City Charter, I respectfully submit
the Financial Statement of the Board of Water Commissioners for the year ended
December 31, 2003.
/I
.C ~~J~~
_,./ Secretary
.
Lars~nAllerf
CPAs, Consultants & Advisors
www.larsonallen.com
.
Members of the Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
In planning and performing our audit of the financial statements of the Board of Water
Commissioners of the City of Stillwater for the year ended December 31, 2003, we considered
its internal control in order to determine our auditing procedures for the purpose of expressing
our opinion on the financial statements and not to provide assurance on the internal control.
However, we noted certain matters involving internal control and its operation that we consider
to be reportable conditions under standards established by the American Institute of Certified
Public Accountants. Reportable conditions involve matters coming to our attention relating to
significant deficiencies in the design or operation of the internal control that, in our judgment,
could adversely affect the Board of Water Commissioners of the City of Stillwater's ability to
initiate, record, process, and report financial data consistent with the assertions of management
in the financial statements.
REPORTABLE CONDITIONS
Seareaation of Duties
In any system of accounting control, one primary goal is adequate segregation of duties. The .
Secretary/Manager is basically responsible for all areas of the accounting cycles; therefore, an
adequate segregation of duties and responsibilities is not present. The basic premise of proper
segregation of duties is that no one person should have access to both physical assets and the
related accounting records, or to all phases of a transaction.
Due to the Commission's limited number of office personnel, segregation of the accounting
functions that is necessary to ensure adequate internal accounting control may riot be possible.
This is not unusual in an operation the size of the Commission; however, the Board of Water
Commissioners should constantly be aware of this condition and realize that the concentration
of duties and responsibilities in a limited number of individuals is not desirable from an
accounting point of view. This area should be reviewed periodically and consideration given to
improving the segregation of duties. In making this review, it is most important to consider the
benefit derived as weighed against the cost of the improvements.
A material weakness is a reportable condition in which the design or operation of one or more
of the internal control components does not reduce to a relatively low level the risk that errors or
fraud in amounts that would be material in relation to the financial statements being audited
may occur and not be detected within a timely period by employees in the normal course of
performing their assigned functions.
Our consideration of internal control would not necessarily disclose all matters in internal control
that might be reportable conditions and, accordingly, would not necessarily disclose all
reportable conditions that are also considered to be material weaknesses as defined above.
However, the reportable. condition described above is believed to be a material weakness. .
T .~Tc;:(\n AlI,...n \V,...i"hQir IV en r J
.
.
.
Members of the Board of Water Commissioners
of the City of Stillwater
Page 2
We sincerely appreciate all the courtesies and cooperation extended to us by you and the staff
of the Commission, and thank you for the opportunity to be of service to you. We look forward
to working with you in the future.
This report is intended solely for the information and use of the Board of Water Commissioners,
management, and others within the administration and is not intended to be and should not be
used by anyone other than these specified parties.
c;t~, A.lb..., J~/4y u,~
LARSON, ALLEN, WEISHAIR & CO., LLP
Minneapolis, Minnesota
February 17, 2004
LarsQnAllerf
CPAs, Consultants & Advisors
www.larsonallen.com
.
Members of the Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
We have audited the financial statements of Board of Water Commissioners of the City of Stillwater for
the year ended December 31, 2003, and have issued our report thereon dated February 17, 2004.
Professional standards require that we provide you with the following information related to our audit.
Our Responsibility under U.S. Generally Accepted Auditing Standards
As stated in our engagement letter dated August 21, 2003, our responsibility, as described by
professional standards, is to plan and perform our audit to obtain reasonable, but not absolute,
assurance that the financial statements are free of material misstatement and are fairly presented in.
accordance with U.S. generally accepted accounting principles. Because an audit is designed to
provide reasonable, but not absolute assurance and because we did not perform a detailed
examination of all transactions, there is a risk that material misstatements may exist and not be
detected by us.
As part of our audit, we considered the internal control of the Board of Water Commissioners of the
City of Stillwater. Such considerations were solely for the purpose of determining our audit procedures
and not to provide any assurance concerning such internal control.
Other Information in Documents Containing Audited Financial Statements
Our audit opinion, the audited financial statements, and the notes to financial statements should only
be used in their entirety. Inclusion of the audited financial statements in a client prepared document,
such as an annual report, should be done only with our prior approval and review of the document
Significant Accounting Policies
Management has the responsibility for selection and use of appropriate accounting policies. In
accordance with the terms of our engagement letter, we will advise management about the
appropriateness of accounting policies and their application. The significant accounting policies used
by the Board of Water Commissioners of the City of Stillwater are described in Note 1 to the financial
statements. No new accounting policies were adopted and the application of existing policies was not
changed during 2003. We noted no transactions entered into by the Board of Water Commissioners of
the City of Stillwater during the year that were both significant and unusual, and of which, under
professional standards, we .are required to inform you, or transactions for which there is a lack of .
authoritative guidance or consensus.
r "r('^n ,111.,." \Xl""i"h...:r JV {'~.~ I I
Members of the Board of Water Commissioners
of the City of Stillwater
Page 2
.
Accounting Estimates
Accounting estimates are an integral part of the financial statements prepared by management and are
based on management's knowledge and experience about past and current events and assumptions
about future events. Certain accounting estimates are particularly sensitive because of their
significance to the financial statements and because of the possibility that future events affecting them
may differ significantly from those expected. Significant estimates in the financial statements for the
year ended December 31, 2003, include depreciation, which is based upon estimated useful lives of
depreciable assets, and the collectible amount of customer accounts receivable. We evaluated the key
factors and assumptions used to develop the estimate in determining that it is reasonable in relation to
the financial statements taken as a whole.
Audit Adjustments
For purposes of this letter, professional standards define an audit adjustment as a proposed correction
of the financial statements that, in our judgment, may not have been detected except through our
auditing procedures. An audit adjustment mayor may not indicate matters that could have a significant
effect on the Board of Water Commissioners of the City of Stillwater's financial reporting process (that
is, cause fLiture financial statements to be materially misstated). In our judgment, none of the
adjustments we proposed, whether recorded or unrecorded by the Board of Water Commissioners of
the City of Stillwater, either individually or in the aggregate, indicate matters that could have a
significant effect on the Organization's financial reporting process.
.
Management did not identify and we did not notify them of any uncorrected financial statement
misstatements.
Disagreements with Management
For purposes of this letter, professional standards define a disagreement with management as a
matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or
auditing matter that could be significant to the financial statements or the auditor's report. We are
pleased to report that no such disagreements arose during the course of our audit.
Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and
accounting matters,' similar to obtaining a "second opinion" on certain situations. If a consultation
involves application of an accounting principle to the governmental unit's financial statements or a
determination of the type of auditor's opinion that may be expressed on those statements, our
professional standards require the consulting accountant to check with us to determine that the
consultant has all the relevant facts. To our knowledge, there were no such consultations with other
accountants.
.
Issues Discussed Prior to Retention of Independent Auditors
We generally discuss a variety of matters, including the application of accounting principles and
auditing standards, with management each year prior to retention as the Board of Water
Commissioners of the City of Stillwater's auditors. However, these discussions occurred in the normal
course of our professional relationship and our responses were not a condition to our retention.
Members of the Board of Water Commissioners
of the City of Stillwater
Page 3
.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing our audit.
This report is intended solely for the information and use of the Board of Water Commissioners and its
management and is not intended to be and should not be used by anyone other than these specified
parties.
~(;U._t_, ~, ,J~.I c,.,~~"
LARSON, ALLEN, WEISHAIR & CO., LLP
Minneapolis, Minnesota
February 17, 2004
.
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
FINANCIAL STATEMENTS AND
SUPPLEMENTARY INFORMATION
YEARS ENDED DECEMBER 31,2003 AND 2002
.
.
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
TABLE OF CONTENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
FINANCIAL SECTION
ORGANIZATION SCHEDULE
1
INDEPENDENT AUDITORS' REPORT
2
MANAGEMENT'S DISCUSSION AND ANALYSIS
4
BASIC FINANCIAL STATEMENTS
STATEMENT OF NET ASSETS 7
STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET ASSETS 8
STATEMENTS OF CASH FLOWS 9
NOTES TO FINANCIAL STATEMENTS 11
. SUPPLEMENTARY INFORMATION
SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES
19
OTHER REPORTS SECTION
INDEPENDENT AUDITORS' REPORT ON MINNESOTA LEGAL COMPLIANCE 20
.
.
Board of Comissioners
James O'Brien
John Rheinberger
Robert Thompson
Treasurer
Larry Hansen
Officers
. James McKnight
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
ORGANIZATION SCHEDULE
DECEMBER 31, 2003
President
Vice-President
Member
Manager
(1)
Term Expires
2006
2004
2005
Appointed
Appointed
Lars~nAlleri"
CPAs, Cohsultants & Advisors
www.larsonallen.com
.
INDEPENDENT AUDITORS' REPORT
Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
We have audited the accompanying basic financial statements of the Board of Water Commissioners, a
component unit of the City of Stillwater, as of and for the years ended December 31,2003 and 2002, as
listed in the table of contents. These basic financial statements are the responsibility of the
Commission's management. Our responsibility is to express an opinion on these basic financial .
statements based on our audits.
We conducted our audits in accordance with U.S. generally accepted auditing standards. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether the
basic financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the basic financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management, as
well as evaluating the overall basic financial statement presentation. .We believe that our audits provide
a reasonable basis for our opinion.
In our opinion, the basic financial statements referred to above, present fairly, in all material respects,
the financial position of the Board of Water Commissioners, a component unit of the City of Stillwater as
of December 31, 2003 and 2002, and the results of operations and its cash flows for the years then
ended in conformity with U.S. generally accepted accounting principles.
As described in the notes to the basic financial statements, the Commission has adopted the provisions
of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and
Management's Discussion and Analysis - for State and Local Governments, as of
December 31 t 2003. This results in a change to the format and content of the basic financial
statements.
.
(2)
T ')r~f\n AII~" \V...i<:h-:l;r IV t:", I
.
.
.
Board of Water Commissioners
of the City of Stillwater
The management's discussion and analysis as listed in the table of contents is not a required part of the
basic financial statements but is supplementary information required by the Governmental Accounting
Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of
management regarding the methods of measurement and presentation of the required supplementary
information. However, we did not audit the information and express no opinion on it.
Our audit was made for the purpose of forming an opinion on the basic financial statements taken as a
whole. The supplementary schedules of operating expenses as listed in the table of contents as
supplemental information are presented for purposes of additional analysis and are not a required part
of the basic financial statements. Such information has been subjected to the auditing procedures
applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all material
respects, in relation to the basic financial statements taken as a whole.
d7~,~, i1J~ -I k,-; /.<1'
LARSON, ALLEN, WEISHAIR & CO., LLP
Minneapolis, Minnesota
February 17,2004
(3)
.
.
.
BOARD OF WATER COMMISSIONERS
MANAGEMENT'S DISCUSSIONS AND ANALYSIS
DECEMBER 31, 2003
This section of the Board of Water Commissioners' annual financial report presents the analysis of the
Commission's financial performance during the fiscal year ending December 31,2003. Please read it in
conjunction with the financial statements, which follow this section. The Management's Discussion and
Analysis (MD&A) is a new element of Required Supplementary Information specified in the
Governmental Accounting Standard Board's (GASB) Statement No. 34 - Basic Financial Statements -
and Management's Discussion and Analysis - for State and Local Governments issued in June 1999.
Overview of the Financial Statements
The Board of Water Commissioners is a component unit of the City of Stillwater, Minnesota, and is
responsible to account for the distribution of water services to the residents of the City. The annual
report of the Commission includes the basic financial statements, the independent auditors report, notes
that explain in more detail information in the financial statements and this management's discussion and '.
analysis report. The report also includes supplementary information for operating expenses.
Basic Financial Statements Reauired
The financial statements report information about the Commission using accounting methods similar to
those used by private sector companies. These statements offer short and long-term financial
information about its activities.
The Statements of Net Assets includes all of the Commission's assets, liabilities, and net assets and
provides information about the nature and amount of investments in various assets and obligations to
the Commission's creditors. It also provides the basis for evaluating the capital structure, and
determining the liquidity and financial flexibility of the Commission.
The Statements of Revenues, Expenses and Changes in Net Assets accounts for all the current
year's revenues and expenses. This statement measures the success of operations over the past year
and can be used to determine whether all costs are recovered through user fees and other charges.
This statement also measures the Commission's profitability and credit worthiness.
The Statements of Cash Flow provides information about the Commission's cash receipts and cash
payments during the reporting period. These statements report cash receipts, cash payments, and net
changes in cash resulting from operations, investing and financing activities, and reports on changes in
cash balances during the reporting period.
(4)
BOARD OF WATER COMMISSIONERS
MANAGEMENT'S DISCUSSIONS AND ANALYSIS
DECEMBER 31, 2003
.
Condensed Financial Statements
To begin our analysis a summary of the Statement of Net Assets is presented in Table A-1.
Table A-1
Condensed Statement of Net Assets
2003 2002
Net Utility Plant $ 9,196,697 $ 9,043,195
Other Long-Term Assets 325,069 473,641
Current Assets 1.730,967 1.412,546
Total Assets $ 11 .252.733 $ 10.929.382
Long-Term Liabilities $ 1,045,473 $ 1,130,944
Current Liabilities 226,146 338,362
Net Assets 9,981,114 9,460,076
Total Liabilities and Net Assets $ 11.252.733 $ 10.929.382
A summary of the Statements of Operations is presented in Table A-2.
Table A-2
Condensed Statements of Revenues, Expenses and Changes in Net Assets
.
2003
2002
Operating Revenues
Less: Operating Expenses
Operating Loss
Other Income
Total Change in Net Assets
$ 1,071,891 $
(1,118,799)
(46,908)
567,946
$ 521.038 $
886,239
(940,467)
(54,228)
540,575
486.347
Financial Statement Analvsis
The increase in plant is mainly attributed to 2003 street additions to the City in the Liberty and Settler
Glen additions. The additions consist of water mains, hydrants, valves and other apparatus.
Sianificant Transactions
Effective January 1, 2003 water rates were increased from $1.40 per thousand gallons when exceeding
the minimum 10,000 gallons to $1.50 per thousand gallons. Fiscal year 2003 was also much drier than
normal and resulted in the pumping of 783,098,000 gallons of water which is 65,000,000 gallons more
than fiscal year 2002.
.
(5)
.
.
.
BOARD OF WATER COMMISSIONERS
MANAGEMENT'S DISCUSSIONS AND ANALYSIS
DECEMBER 31, 2003
J3udCletarv Hiahliahts
The Commission adopts an annual Operating Budget. Because of its enterprise nature, the budgets are
not operated as statutory budgets. The budget results are reviewed monthly and is used as a financial
management tool.
A summary of the 2003 Budget Analysis is presented in Table A-3.
Table A-3
Condensed Budget Analysis
Operating Revenues
Less: Operating Expenses
Operating Loss
Other Income
Total Change in Net Assets
2003
Budqet
$ 1,078,550
(1,087,400)
(8,850)
257,000
$ 248.150
$ 1,071,891
(1,118,799)
(46,908)
567,946
$ 521.038
2003
Actual
Current year operating expenses were higher than expected mainly due to a significant water main
break that required repairs in the amount of $65,000.
Caoital Asset and Lona-Term Debt Activi~
The Commission made capital asset additions to utility plant in the amounts of $472,175 and
$1,007,505 in fiscal years 2003 and 2002, respectively. Current year depreciation expense was
$309,554 and $302,036 in fiscal years 2003 and 2002, respectively.
The Commission did not issue any new long-term debt in fiscal year 2003. Payment was made in fiscal
year 2003 in the amount of $90,000 on the current portion of principal due on existing long-tenn debt.
All outstanding long-tenn debt is issued on behalf of the Commission by the Stillwater City Council and
is backed by a pledge of net revenues of the Commission.
Other Financial Information. Next Year's Budaet and Rates
The Board of Water Commissioners has determined that there will be no change in rates for fiscal year
2004. A new 8" water main is planned to be installed which will run north on Highway 95 from Elm Street
to the railroad bridge in the Dutchtown area of Stillwater. The new water main will replace an existing 6"
water main at an estimated cost of approximately $240,000.
Contact Information
This annual report is designed to provide a general overview of the Commission's finances for citizens,
customers and others. Questions concerning any of the infonnation contained in this report and
requests for additional information should be addressed to the Board of Water Commissioners, City of
Stillwater, 204 North Third Street, Stillwater, MN 55082 or by email atwaterboard(a)cLstillwater.mn.us
or by phone at (651) 439-6231.
(6)
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENT OF NET ASSETS
DECEMBER 31, 2003 AND 2002
2003 2002
ASSETS
PROPERTY AND EQUIPMENT
Land $ 4,987 $ 4,987
Equipment 501,134 495,764
Distribution System 12,348,195 11,883,756
Construction in Progress 9,119
Total 12,854,316 12,393,626
Less: Accumulated Depreciation 3,657,619 3,350,431
Net Utility Plant 9,196,697 9,043,195
OTHER ASSETS (At Cost)
Notes Receivable - Long-Term 4,335 1,036
Bond Issue Costs - Net Accumulated Amortization 20,734 22,605
Investments, Designated 300,000 450,000
Total Other Assets 325,069 473,641
CURRENT ASSETS
Cash and Cash Equivalents 207,084 76,219
Investments 1,100,000 926,076
Due from Primary Government 166,340 188,657
. Accounts Receivable 161,924 135,756
Notes Receivable - Current Portion 4,717 2,000
Accrued Interest Receivable 13,516 19,620
Inventories 53,010 46,617
Prepaid Expenses 24,376 17,601
Total Current Assets 1,730,967 1,412,546
Total Assets $ 11,252,733 $ 10,929,382
. NET ASSETS AND LIABILITIES
NET ASSETS
Invested in Utility Plant, Net of Related Debt $ 8,136,697 $ 7,893,195
Unrestricted 1,844,417 1,566,881
Total Net Assets 9,981,114 . 9,460,076
CURRENT LIABILITIES
Current Portion of Revenue Bonds Payable 90,000 90,000
Accounts Payable 25,437 68,722
Deferred Revenue 50,218 119,003
Accrued Expenses 37,734 36,253
Accrued Interest Payable 22,757 24,384
Total Current Liabilities 226,146 338,362
LONG-TERM LIABILITIES
Compensated Absences 75,473 70,944
Revenue Bonds Payable 970,000 1,060,000
. Total Long-Term Liabilities 1,045,473 1,130,944
Total Liabilities 1,271,619 1,469,306
Total Net Assets and Liabilities $ 11,252,733 $ 10,929,382
See accompanying Notes to Financial Statements.
(7)
.
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF REVENUES, EXPENSES, AND
CHANGES IN NET ASSETS
YEARS ENDED DECEMBER 31, 2003 AND 2002
2003 2002
OPERATING REVENUES
Water Sales $ 1,028,792 $ 825,300
Other Operating Revenues 43,099 60,939
Total Operating Revenues 1,071,891 886,239
OPERATING EXPENSES
Operating Expenses 503,703 338,621
Service Customer Expenses 45,206 48,150
Administrative and General Expenses 260,336 251,660
Depreciation 309.554 302,036
Total Operating Expenses 1.118.799 940,467
OPERATING LOSS (46,908) (54,228)
NON-OPERATING REVENUES (EXPENSES)
Interest Income 36,682 42,375
. Sale of Scrap or Other Materials 9,788 4,137
Water Access Charges 257,672 202,640
Meter Rental Charges 38,851 32,795
Penalty Charges 10,080 9,590
Miscellaneous 12,491 33,095
Developer Fixed Asset Contributions 257,345 275,044
Interest Expense (54,963) (59,101 )
Total Non-Operating Revenues 567,946 540.575
CHANGE IN NET ASSETS 521,038 486,347
Net Assets - Beginning of Year 9,460,076 8,973,729
NET ASSETS - ENDING OF YEAR $ 9.981.114 $ 9.460,076
.
See accompanying Notes to Financial Statements.
(8)
...
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF CASH FLOWS
YEARS ENDED DECEMBER 31, 2003 AND 2002
.
2003 2002
CASH FLOWS FROM OPERATING ACTIVITIES
Cash Received from Customers $ 1,317,798 $ 1,173,852
Cash Paid to Employees (327,064) (261,576)
Cash Paid to Suppliers (532.380) (338,125)
Net Cash Provided by Operating Activities 458,354 574,151
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Construction and Acquisition of Fixed Assets (205,711 ) (396,140)
Payments on Revenue Bonds (90,000) (90,000)
Interest Paid (56.688) (57,758) ".
Net Cash Used for Capital and Related
Financing Activities (352,399) (543,898)
CASH FLOWS FROM INVESTING ACTIVITIES
Purchase of Investments (850,000) (1,276,076)
Redemption of Investments 826,076 1,201,526
Interest Received 48.834 53.974
Net Cash Provided (Used) by Investing Activities 24,910 (20,576) .
NET INCREASE IN CASH AND CASH EQUIVALENTS 130,865 9,677
Cash and Cash Equivalents - Beginning of Year 76,219 66.542
CASH AND CASH EQUIVALENTS. END OF YEAR $ 207.084 $ 76.219
.
See accompanying Notes to Financial Statements
(9)
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
STATEMENTS OF CASH FLOWS (CONTINUED)
YEARS ENDED DECEMBER 31, 2003 AND 2002
2003 2002
RECONCILIATION OF OPERATING LOSS TO
CASH FLOWS FROM OPERATING ACTIVITIES:
Operating Loss $ (46,908) $ (54,228)
Adjustments to Reconcile Operating Loss to
Net Cash Provided by Operating Activities:
Depreciation and Amortization 311,425 303,907
Cash Received from Other Nonoperating Income 324,559 255,783
(Increase) Decrease in Assets:
Accounts Receivable (26,168) (5,526)
Due from Primary Government 22,317 (28,119)
Notes Receivable (6,016) 1,487 '.
Inventories (6,393) 11,114
Prepaid Expense (6,775) (1,374)
Increase (Decrease) in Liabilities
Accounts Payable (43,285) 32,561
Deferred Revenue (68,785) 43,528
Accrued Expenses (146) 10,527
Compensated Absences 4,529 4,491
. Net Cash Provided by Operating Activities $ 458.354 $ 574.151
NONCASH INVESTING, CAPITAL AND FINANCING ACTIVITIES:
Developer Fixed Asset Contributions $ 257,345 $ 275.044
.
See accompanying Notes to Financial Statements
(10)
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NOTE 1
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Oraanization and Ooeration
The Board of Water Commissioners is a component unit of the City of Stillwater, created and
prescribed by the City Charter. The purpose of the Commission is to account for the
distribution of water services to the residents of the City. The City Council appoints members
of the Commission and maintains annual budgetary controls over commission-delegated
financial activities. The financial statements presented here are also included in the basic
financial statements of the City of Stillwater.
The accounting policies of the Board of Water Commissioners conform to U.S. generally,
accepted accounting principles. .
Financial ReoortinQ Entitv
The Commission's basic financial statements include all funds, account groups,
departments, agencies, boards, commissions, and other organizi3tions over which
Commission officials exercise oversight responsibility.
Component units are legally separate entities for which the Commission (primary
government) is financially accountable, or for which the exclusion of the component unit
would render the financial statements of the primary government misleading. The criteria
used to determine if the primary government is financially accountable for a component unit
include whether or not the primary government appoints the voting majority of the potential
component unit's governing body, is able to impose its will on the potential component unit,
is in a relationship of financial benefit or burden with the potential component unit, or is
fiscally depended upon by the potential component unit.
Based on these criteria, there are no organizations considered to be component units of the
Commission.
Basis of Accountinq
The accrual basis of accounting is used by the Commission. Under this method, revenues
are recorded when earned and expenses are recorded when the related fund liability is
incurred. The Commission has elected to follow Governmental Accounting Standards Board
(GASB) pronouncements as its authoritative guidance for accounting and financial reporting
purposes.
Utilitv Plant. Prooertv. and Eauioment
Utility plant, property, and equipment is recorded at cost, or in the case of contributions, at
fair market value at the time received. Depreciation is calculated using the straight-line
method over the assets' estimated useful lives, ranging from five to fifty years.
(11 )
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
.
NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Cash and Cash Eauivalents
For the purposes of the Statement of Cash Flows, cash equivalents are defined as short-
term, highly liquid investments that are both:
A. Readily convertible to known amounts of cash, or
B. So near their maturity that they present insignificant risk of changes in value because of
changes in interest rates.
The Commission's policy considers cash equivalents to be those that meet the above criteria.
and have original maturities of three months or less.
Cash and cash equivalents consist of checking and savings accounts and cash on hand.
Accounts Receivable
It is management's judgment that losses from uncollectible customer receivables, if any, will
be immaterial; therefore, no allowance for doubtful accounts is reflected in the financial .
statements. All accounts receivable are uncollateralized.
Inventories
Inventory is stated at the lower of cost (first-in, first-out method) or market.
Adoption of New Accountina Standard
The Governmental Accounting Standards Board has issued Statement No. 34 "Basic
Financial Statements - and Management's Discussion and Analysis - for State and Local
Governments." Statement No. 34 established standards for external financial reporting for all
state and local governmental entities which includes a statement of net assets, a statement
of revenues, expenses and changes in net assets and a statement of cash flows. The
principal effects of adopting this statement were the addition of the required supplementary
information of Management's Discussion and Analysis and the reclassification of elements of
net Assets into three components, defined as follows:
· Invested in utility plant, net of related debt - This component of net assets consists of
capital assets, including restricted capital assets, net of accumulated depreciation and
reduced by the outstanding balances of any bonds, mortgages, notes, or other
borrowings that are attributable to the acquisition, construction, or improvement of those
assets. If there are significant unspent related debt proceeds at year-end, the portion of
the debt attributable to the unspent proceeds are not included in the calculation of
invested in capital assets, net of related debt. Rather, that portion of the debt is included
in the same net assets component as the unspent proceeds.
· Restricted - This component of net assets consists of constraints placed on net asset .
use through external constraints imposed by creditors (such as through debt covenants),
grantors, contributors, or laws or regulations of other governments or constraints
imposed by law through constitutional provisions or enabling legislation.
(12)
.
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
NOTE 1
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED)
Adoption of New Accountina Standard (Continued)
. Unrestricted net assets - The component of net asset consist of net assets that do not
meet the definition of "restricted" or "invested in utility plant, net of related debt."
No restatements of previously reported amounts were required as a result of the adoption of
these standards.
NOTE 2 DETAIL OF UTILITY PLANT, PROPERTY AND EQUIPMENT
The following list includes the major classes of fixed assets:
2003 2002
Land $ 4,987 $ 4,987
Equipment
Trucks 120,532 120,532
. Office Furniture and Equipment 88,741 86,516
Shop Equipment 291,861 288,716
Distribution System
Original Plant 145,000 145,000
Water Stations and Reservoir 3,155,963 3,155,963
Building and Vault 123,437 123,437
Standpipes 845,168 700,315
Extensions 7,564,055 7,278,294
Meters in Service 514,572 480,747
Construction in Progress 9,119
Total Fixed Assets 12,854,316 12,393,626
Less: Accumulated Depreciation 3,657,619 3,350,431
Net Fixed Assets $ 9,196,697 $ 9,043,195
Changes in fixed assets is as follows:
Balance Balance
December 31, December 31,
2002 Additions Deletions 2003
Land $ 4,987 $ $ $ 4,987
Equipment 495,764 7,736 2,366 501,134
Distribution System 11,883,756 464,439 12,348,195
Construction in Progress 9,119 9,119
Total Fixed Assets 12,393,626 472,175 11,485 12,854,316
. Less: Accumulated Depreciation 3,350,431 309,554 2,366 3,657,619
Net Fixed Assets $ 9,043,195 $ 162,621-~ 9,119 $ 9,196.697
(13)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
.
NOTE 3 INVESTMENTS DESIGNATED BY THE BOARD
Investments designated by the Board for specific purposes were as follows:
2003 2002
Designated for Future Tank Painting $ $ 350,000
Designated for Future Well Purchase 100,000 100,000
Designated for Future Water Main Purchase 200,000
Total $ 300,000 $ 450,000
NOTE 4 DEPOSITS AND INVESTMENTS
In accordance with Minnesota statutes the Commission maintains deposits at banks which
are authorized by the Board of Water Commissioners.
Minnesota statutes require that all City deposits be protected by insurance, surety bond or
collateral. The market value of the collateral pledged must equal 110% of the deposits not
covered by insurance or bonds. .
Authorized collateral includes legal investments as defined by Minnesota Statutes. Securities
pledged as collateral must be held in safekeeping by the City Treasurer or in a financial
institution other than that pledging the collateral.
Balance at December 31,2003:
Bank
Balance
Carrying
Amount
Insured or collateralized by securities held by
the Commission's custodial Bank in the
Commission's Name
$
1.609,752
$
1,607,084
These balances consist of:
Cash and Cash Equivalents
Investments in Time Deposits
Investments in Time Deposits - Designated
$
209,752
1,100,000
300,000
1,609,752
$
207,084
1> 100,000
300,000
1,607,084
$
$
e
(14)
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
NOTE 4 DEPOSITS AND INVESTMENTS (CONTINUED)
Bank Carrying
Balance at December 31,2002: Balance Amount
Insured or collateralized by securities held by
the Commission's custodial Bank in the
Commission's Name $ 1,304,819 $ 1,322,297
Uninsured and Uncollateralized 129,998 129,998
$ 1.434.817 $ 1.452,295
These balances consist of:
Cash and Cash Equivalents $ 58,741 $ 76,219
Investments in Time Deposits 926,076 926,076
Investments in Time Deposits - Designated 450,000 450,000
$ 1.434,817 $ 1.452,295
. NOTE 5 INVENTORIES
The major classes of inventory consist of the following at December 31, 2003 and 2002:
Pipe and Fittings
Brass Goods
Tools and Supplies
Meters
Total
2003
$ 30,328
6,459
7,192
9,031
$ 53.010
2002
$ 29,300
5,830
5.449
6,038
$ 46.617
NOTE 6 COMPENSATED ABSENCES
The Commission records a long-term liability for employee compensated absences
consisting of vested sick pay and a current liability consisting of vested vacation and
longevity. Employees earn vacation in arrears and may carry over five vacation days and one
hundred sick days. Longevity is a calculation based on the number of years of service and
the current rate of pay. It accrues monthly and is paid out on December 1 for the year ending
November 30 of the same year. Employees are compensated for sick days in excess of one
hundred days at year end and for all vested sick days, vacation days, and longevity upon
termination.
.
At December 31, 2003 and 2002, accumulated sick pay benefits payable were $75,473 and
$70,944, respectively, vested vacation pay benefits payable were $22,467 and $22,355,
respectively, and vested longevity pay benefits payable were $1,182 and $1,080,
respectively.
(15)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ,ENDED DECEMBER 31, 2003 AND 2002
.
NOTE 7 REVENUE BONDS PAYABLE
Final
Issue Maturity Interest Original Payable
Date Date Rate Issue 12/31/03
General Obligation Bonds:
2000B Water Revenue Bonds 04/01/00 02/01/15 4.00% - 5.50% $ 1,330,000 $ 1,060,000
Changes in long-term debt for the year ended December 31, 2003 is as follows:
Balance Balance
12/31/02 Additions Deletions 12/31/03
General Obligation Bonds:
2000B Water Revenue Bonds $ 1 , 150,000 $ $ 90,000 $1,060,000
Maturities of long-term debt are as follows:
Year Ended December 31, Principal Interest Total
2004 $ 90,000 $ 52,503 $ 142,503 .
2005 90,000 48,228 138,228
2006 90,000 43,863 133,863
2007 90,000 39,408 129,408
2008 90,000 34,885 124,885
2009-2013 440,000 104,943 544,943
2014-2015 170,000 9,351 179,351
Total $ 1.060.000 $ 333,181 $ 1.393,181
The General Obligation Water Revenue Bonds, Series 2000B dated April 1, 2000, were
issued to finance a water project in the City of Stillwater, consisting of a new well pumphouse
and construction of Settler's Park Reservoir. Bond principal is payable in annual installments
ranging from $85,000 to $90,000 through February 2015, together with interest ranging from
4.00% to 5.5%.
NOTE 8 PENSION PLANS
PUBLIC EMPLOYEES RETIREMENT ASSOCIA TlON
Plan Descriotion
All full-time and certain part-time employees of the Commission are covered by defined
benefit pension plans administered by the Public Employees Retirement Association of
Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) which .
is a cost-sharing, multiple-employer retirement plan. This plan is established and
administered in accordance with Minnesota Statutes, Chapter 353 and 356.
(16)
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NOTE 8
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
PENSION PLAN (CONTINUED)
Plan Descriotion (continued)
PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan
members are covered by Social Security and Basic Plan members are not. All new members
must participate in the Coordinated Plan.
PERA provides retirement benefits as well as disability benefits to members, and benefits to
survivors upon death of eligible members. Benefits are established by State Statute, and
vest after three years of credited service. The defined retirement benefits are based on a
member's highest average salary for any five successive years of allowable service, age,
and years of credit at termination of service.
Two methods are used to compute benefits for PERF's Coordinated and Basic Plan
members. The retiring member receives the higher of step-rate benefit accrual formula
(Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate
for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of
service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated
Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent
for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average
salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year
of service. For PERF members hired prior to July 1, 1989 whose annuity is calculated using
Method 1, a full annuity is available when age plus years of service equal 90. Normal
retirement age is 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal
retirement age is the age for unreduced Social Security benefits capped at 66 for
Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also
available to eligible members seeking early retirement.
There are different types of annuities available to members upon retirement. A normal
annuity is a lifetime annuity that ceases upon the death of the retiree, no survivor annuity is
payable. There are also various types of joint and survivor annuity options available which
will be payable over joint lives. Members may also leave their contributions in the fund upon
termination of public service in order to qualify for a deferred annuity at retirement age.
Refunds of contributions are available at any time to members who leave public service, but
before retirement benefits begin.
The benefit provisions stated in the previous paragraphs of this section are current
provisions and apply to active plan participants. Vested, terminated employees who are
entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the
time they last terminated their public service.
PERA issues a publicly available financiai report that includes financial statements and
required supplementary information for PERF. That report may be obtained on the web at
mnpera.org, by writing to PERA at 60 Empire Drive #200, St. Paul, Minnesota, 55103-2088
or by calling (651) 296-7460 or 1-800-652-9026.
(17)
BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
NOTES TO THE FINANCIAL STATEMENTS
YEARS ENDED DECEMBER 31, 2003 AND 2002
.
NOTE 8 PENSION PLANS (CONTINUED)
Fundina Policv
Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions.
These statutes are established and amended by the state legislature. The Commission
makes annual contributions to the pension plans equal to the amount required by state
statutes. PERF Basic Plan members and Coordinated Plan members are required to
contribute 9.10% and 5.10% respectively, of their annual covered salary. The Commission is
required to contribute the following percentages of annual covered payroll: 11.78% for Basic
Plan PERF members, and 5.53% for Coordinated Plan PERF members. The Commission's
contributions for the years ending December 31, 2003, 2002, and 2001 were $17,008,
$15,100, and $15,187, respectively, equal to the contractually required contributions for each,.
year as set by state statute.
NOTE 9 RISK MANAGEMENT
The Commission is exposed to various risks of loss related to torts; theft of, damage to, or
destruction of assets; error or omissions; injuries to employees or natural disasters for which
the Commission carries commercial insurance. .
Significant losses are covered by commercial insurance. There have been no significant
reductions in insurance coverage. Settlement amounts have not exceeded insurance
coverage for the current year or the three prior years.
.
(18)
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SUPPLEMENTARY INFORMATION
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BOARD OF WATER COMMISSIONERS
A COMPONENT UNIT OF THE CITY OF STILLWATER
SUPPLEMENTARY SCHEDULES OF OPERATING EXPENSES
YEARS ENDED DECEMBER 31, 2003 AND 2002
2003 2002
OPERATING EXPENSES
Wages $ 192,733 $ 176,141
Repairs and Supplies 197,128 65,285
Chemicals 14,147 10,615
Electricity 55,803 45,866
T ruck Expenses 6,550 6,050
Fuel 7,254 5,232
Testing Expenses 28,217 27,561
Amortization 1.871 1,871
Total Operating Expense 503,703 338,621
SERVICE CUSTOMER EXPENSES
Labor, Jobbing and Equipment 28,977 31,112
. Repairs, Parts and Supplies 16.229 17,038
Total Service Customer Expenses 45,206 48,150
ADMINISTRATIVE AND GENERAL EXPENSES
Wages 109,737 104,792
Employee Pensions and Benefits 90,168 81,844
Insurance and Bonds 29,302 37,894
Utilities and Telephone 4,700 4,078
Office Supplies and Postage 12,373 13,715
Audit 6,380 5,962
Other 7,676 3,375
Total Administrative and General Expenses 260,336 251.660
Total Operating Expenses $ 809.245 $ 638.431
.
(19)
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OTHER REPORTS SECTION
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Lars~nAllerf
CPAs, Consultants & Advisors
www.larsonallen.com
INDEPENDENT AUDITORS' REPORT ON MINNESOTA LEGAL COMPLIANCE
Board of Water Commissioners
of the City of Stillwater
Stillwater, Minnesota
We have audited the basic financial statements of the Board of Water Commissioners, a component
unit of the City of Stillwater, as of and for the year ended December 31, 2003, and have issued our
report thereon dated February 17, 2004.
We conducted our audit in accordance with U.S. generally accepted auditing standards and the
provisions of the Minnesota Legal Compliance Audit Guide for Local Government, promulgated by the
State Auditor pursuant to Minnesota Statute 6.65. Accordingly, the audit included such tests of the
accounting records and such other accounting procedures as we considered necessary in the
circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of
compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public
indebtedness, and claims and disbursements. Our study included all of the listed categories.
The results of our tests indicate that for the items tested, the Board of Water Commissioners complied
with the material terms and conditions of the applicable legal provisions referred to in the preceding
paragraph.
This report is intended solely for the information and use of the members of the Board of Water
Commissioners, management and the office of the Minnesota State Auditor and is not intended to be
and should not be used by anyone other than these specified parties.
ot~~.._,~, vJ~/4~~,,.
LARSON, ALLEN, WEISHAIR & CO., LLP
Minneapolis, Minnesota
February 17, 2004
(20)
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ST AFF REQUEST ITEM
I Department: Fire
Date: July 14, 2004
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Training income contract - Anoka Technical College
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Expenditures will not exceed the budgeted training and education line item. The
city is not obligated for unused portions of the contract.
ADDITIONAL INFORMATION ATTACHED Yes X No
. ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
()
I Submitted by: Stuart W. Glaser ?
I Date: July 14,2004
.
FY
Cost Center
Obj Code
Amount
Vendor #
PO#
.
, I
, I
i I
i j
STATE OF MINNESOTA
MINNESOTA STATE COLLEGES AND UNIVERSITIES
Anoka Technical College
1355 West Highway 10
Anoka, Minnesota 55303
763-576-4800 FAX 763-576-4802
CUSTOMIZED TRAINING INCOME CONTRACT
Anoka T echical College
(hereafter "COLLEGE/UNIVERSITY"), by virtue of its delegated authority from the Board of Trustees of the
Minnesota State Colleges and Universities, and Stillwater Fire Department (hereafter "PURCHASER") agree as
follows:
I. DUTIES OF THE COLLEGE/UNIVERSITY. The COLLEGE/UNIVERSITY agrees to provide the following:
Title of Instruction/Activity/Service:
Fire & Safety Related Courses.
Date(s) of Instruction/Activity/Service:
.
Varies according to course. See Exhibit A attached.
I nstructorff rainer/Consu Itant:
Anoka TC Instructor
Location:
Varies according to course. See Exhibit A attached.
Other Provisions:
Date and time are subject to change as mutually agreed upon by the Purchaser and Technical College.
II. DUTIES OF THE PURCHASER. The PURCHASER agrees to provide:
Facility for instruction, equipment and attendance sheets.
III. SITE OF INSTRUCTION/ACTIVITY/SERVICE:
Purchaser shall make all of the arrangements, including any payment, for the location to be used for the
I nstruction/ Activity/Service.
IV. CONSIDERATION AND TERMS OF PAYMENT
A. Cost
Cost of Instruction/Activity/Service (total or per hour):
Not to exceed :$2,000
Other fees:
.
Ver: 01.05 Customized Training Income Contract
Contract Nbr: 1208
June 25, 2004
Page:
.
.
.
Notwithstanding the thirty (30) day notice period established in paragraph VII, in the event that the PURCHASER
desires to cancel or reschedule the Instruction/Activity/Service due to low enrollment, PURCHASER shall give at
least 2 days notice in writing to the COLLEGE/UNIVERSITY'S authorized agent to cancel or reschedule. If the
Instruction/Activity/Service is canceled as provided herein, the COLLEGE/UNIVERSITY shall be entitled to
payment calculated according to paragraph VII. If the Instruction/Activity/Service is rescheduled as provided
herein, payment shall be according to this paragraph IV.
B. Terms of Payment. The COLLEGE/UNIVERSITY will send an invoice for the Instruction/Activity/Service
performed. The PURCHASER will pay within Within 30 days of receiving the invoice. days of receiving the
invoice. Please send payment to:
Anoka Technical College
Tuition Office
1355 West Highway 10
Anoka, MN 55303
V. AUTHORIZED AGENTS FOR THE PURPOSES OF THIS CONTRACT.
A. PURCHASER'S authorized agent: Jay Kimble
COLLEGE/UNIVERSITY'S authorized agent: Joseph Mulford
VI. TERM OF CONTRACT
A. Effective date: June 30, 2004
B. End date: July 1, 2005 or until all obligations set forth in this contract have been satisfactorily fulfilled,
whichever occurs first.
VII. This contract may be canceled by the Purchaser or the College at any time, with or without cause, upon thirty
(30) days written notice to the other party. In the event of such a cancellation, the College shall be entitled to
payment, determined on a pro rata basis, for work or Instruction/Activity/Service satisfactorily performed.
Contracted classes not meeting enrollment expectations of the client and college may be canceled within 48
hours of the agreed start date.
VIII.
ASSIGNMENT. Neither the PURCHASER nor the COLLEGE/UNIVERSITY shall assign or transfer any rights or
obligations under this contract without the prior written approval of the other party.
IX.
LIABILITY. PURCHASER agrees to indemnify and save and hold the COLLEGE/UNIVERSITY, its
representatives and employees harmless from any and all claims or causes of action arising from the
performance of this contract by the PURCHASER or the PURCHASER'S agents or employee~. This clause
shall not be construed to bar any legal remedies the PURCHASER may have for the COLLEGE/UNIVERSITY'S
failure to fulfill its obligations pursuant to this contract.
X.
AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE. The PURCHASER agrees that in fulfilling the
duties of this contract, the PURCHASER is responsible for complying with the applicable provisions of the
Americans with Disabilities Act, 42 U.S.C. Section 12101, et seq. and regulations promulgated pursuant to it.
The COLLEGE/UNIVERSITY IS NOT responsible for issues or challenges related to compliance with the ADA
beyond its own routine use of facilities, services, or other areas covered by the ADA.
XI.
AMENDMENTS. Any amendments to this contract shall be in writing and shall be executed by the same parties
who executed the original contract or their successors in office.
XII.
GOVERNMENT DATA PRACTICES ACT. The PURCHASER must comply with the Minnesota Government
Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the
COLLEGE/UNIVERSITY in accordance with this contract, and as it applies to all data created, collected,
received, stored, used, maintained, or disseminated by the PURCHASER in accordance with this contract. The
civil remedies of Minnesota Statues Section 13.08, apply to the release of the data referred to in this Article by
either the PURCHASER or the COLLEGE/UNIVERSITY.
In the event the PURCHASER receives a request to release the data referred to in this Article, the PURCHASER
must immediately notify the COLLEGE/UNIVERSITY. The COLLEGE/UNIVERSITY will give the PURCHASER
instructions concerning the release of the data to the requesting party before the data is released.
Ver: 01.05 Customized Training Income Contract
Page: 2
Contract Nbr: 1208
June 25, 2004
XIII. RIGHTS IN ORIGINAL MATERIALS. The COLLEGE/UNIVERSITY .
shall own all rights, including all intellectual property rights, in all original materials, including any curriculum
materials, inventions, reports, studies, designs, drawings, specifications, notes, documents, software and
documentation, computer based training modules, electronically or magnetically recorded materials, and other
work in whatever form, developed by the COLLEGE/UNIVERSITY and its employees individually or jointly with
others or any subPURCHASER in the performance of its obligations under this contract. This provision shall not
apply to the following materials:
XIV. JURISDICTION AND VENUE. This contract, and amendments and supplements thereto, shall be governed by
the laws of the State of Minnesota. Venue for all legal proceedings arising out of this contract, or breach
thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota.
XV. OTHER PROVISIONS.
IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound
thereby.
APPROVED:
1. PURCHASER:
PURCHASER certifies that the appropriate person(s)
have executed the contract on behalf of PURCHASER
as required by applicable articles, by-laws, resolutions, or
ordinances.
By (authorized signature)
Title
.
Date
: By (authorized signature)
Title
! Date
2. MINNESOTA STATE COLLEGES AND UNIVERSITIES
Anoka Techical College
By ~ri)e~/university signature)
iTitle(}
Deo-. 'Or
(O( if'? /01
C-5
(
i Date
I
.
Ver: 01.05 Customized Training Income Contract
Contract Nbr: 1208
June 25, 2004
Page: 3
.
.
.
AND KA !~ ~E~!!~~oL I ~!H~5~~
Customized Training Services 763-576-4800 Fax 763-576-4802
June 28, 2004
Attention: Fire Chief or Training Officer
Re: ATC Training Contract for 2004-2005
Coordinator: Todd Seitz
Contract amount: See enclosed contract
Enclosed is our contract for services to be conducted during the next fiscal year.
The State of Minnesota requires that we have a contract on file for training conducted through
Customized Training Services. This contract is for our fiscal year of July 1 through June 30.
By preparing a contract for the entire year, we will not have to prepare a new contract for each
course. You will only be invoiced for courses that are conducted during this period. At the end
of the fiscal year any amount remaining on the contract will be cancelled. If at any time during
the fiscal year you wish to add courses that will exceed the contract maximum, we will amend
your contract.
Please sign and return this contract in the enclosed envelope as soon as possible, as we are
required by the State of Minnesota to have a contract signed and returned to us BEFORE the first
class is conducted.
Should you have any questions, please feel free to contact your Customized Training Services
Coordinator or Support Staff at 763-576-4943. We look forward to a continuing partnership.
Sincerely,
~ p fYL4L-
Joseph 1. Mulford
Dean of Customized Training
Enclosures
~\"NESO""
(*1
o ~,.
<'.(~ ~~....
C-E"s ANt)
763-576-4700 telephone 763-576-4715 facsimile
763-576-4747 voice/TTY www.ank.tec.mn.us
A MEMBER OF THE MINNESOTA STATE COLLEGES
AND UNIVERSITIES SYSTEM
An equal opportunity employer and educator.
Firefi~hter I
Firefi~hter II
Haz-Mat Operational
Buildin~ Construction
Company Operations
Fire Apparatus Operator
EMT
EXHIBIT A
Anoka Technical College
Customized Training Services
1355 West Highway 10
Anoka, MN 55303
763-576-4871/1-800-247-5588 Ext. 4871
FIRE AND RESCUE TRAINING SUBJECTS
Subjects
6
6
6
Personal Protective Equipment
Portable Extin~uisher'
Pre-Incident Planning/Survey
Prevention of Sexual Harassment
Rescue
Respirator FIT Testin~
RIT Awareness
Ropes and Knots
Salvage and Overhaul
SCBA
SCBA Trailer
Search and Rescue
Sprinkler
Small Aircraft Tactics
Structural Burn Trailer
Strategy and Tactics
Water Sl!Pply
~.'lIllfl/ffI]fllll~~I/j.l~~%fJ:,1Yf!1tJ....
Haz-Mat Awareness
Haz-Mat Awareness (E-Learning)
Haz-Mat Operational (Credit)
Haz-Mat Operational (E-Learning)
Haz-Mat Technician
Terrorism Awareness
Terrorism Awareness (E-Learning)
ERT - Basic Concepts
ERT - Tactical Consideration for
Company Officers
ERT - Tactical Consideration for EMS
ERT - Tactical Consideration for Haz
Mat
MIMS
Incident Management
Air Monitorin~
Anhydrous Ammonia Emergencies
Drug Lab Awareness
Decontamination
Basic Fire Pumps
Pumps Refresher 3
Advanced Fire Pumps
Aerial Apparatus
Aerial Operations
Fire Apparatus Operator
CEVO - Emergency Driving
Driving Skills
Fire Pump Maintenance
Fire Service
Accountability
Auto Air Bag Safety
Basic Buildin~ Construction
Confine Space Awareness I
Critical Incident Stress Debriefing I
Dru~ Lab Awareness I
Employee Ri~ht-To-Know I
FD Radio Communication 3
6
6
6
12
6
FD OSHA Training 3 6
Firefighter I 100
Firefi~hter " 32
Firefighter Safety 3
Fire Alarm & Detection Systems 3
Fire Behavior 3 6
Fire Control 3 6
Fire Prevention & Public Education 3
Fire Streams 3 6
Foam Fire Streams 3 6
Forcible Entry 3 6
Haz-Mat Awareness 4
Infectious Diseases 3
Ladders 3 6
Mass Decontamination
Emergency Response To Terrorist
Bombing
LP Gas Emergencies
LP Gas - 500 Tank and Tree
LP Gas - Bulk Truck
Flammable Liquids Tactics
.
3
3
3
3
3 6
3
3 6
3 6
3
3 6
3 6
3 6
3
3 12
3 6
3 6 32
3
48
32
48
3
3
12
12
12
12
16
3 6 12
3
3
3
3 6
6 12
6 .
4 6
3 6
3 6
3 6
FIRE AND RESCUE TRAINING SUBJECTS
Subjects
NatiOlwlFire Academy Courses,
Arson Detection
Building Construction (Ordinary)
Building Construction (Non-Comb)
Health and Safety Officer
Incident Command for High-rise
Operations
Incident Command for Structural
Collapse Incidents
Incident Safety Officer
Instructional Techniques for Company
Officers
Leadership I Company Success
.
Sub.jects
'nuZ-MaiY TbrodStii'Yt.;;.\
Foam
Cameo / Marplot
CAT Team Operations
Inspector / In~estfiat(ji4;
Fire Inspector - Basic
Fire Inspector - Advanced
Fire Codes
Fire Investigator - Basic
Fire Investigator - Advanced
Basic Fire Cause & Determination 3
NFA - Arson Detection for the First
Responder
NFA - Instructional Techniques for
Company Officers
I nstructor I
I nstructor II
PowerPoint Basics
Auto Airbag Simulator
Auto Extrication
Fire Apparatus Operator
Building Collapse
Confine Space Simulator
Emergency Driving
Flammable liquids
LP Gas 500 Tank and Tree
LP Gas Bulk Truck
Fire Extinguisher
Rapid Intervention Team
SCBA / Confine Space Simulator
Structural Burn Trailer
Fire Suppression Team Trailer
.
Trench Rescue
Ventilation Trailer
Vehicle Firefighting
Haz-Mat / Decontamination
Structural Collapse Trailer
EXHIBIT A
3
3
3
"
,)
3
3
3
3
3
3
3
3
3
3
3
30
30
30
30
6
12
6
6
6
6
6
6
12
12
12
48
6
6
6
6
6
6
6
6
6
6
12
12
12
Anoka Technical College
Customized Training Services
]355 West Highway ]0
Anoka, MN 55303
763-576-487] I ]-800-247-5588 Ext. 487]
12
12
12
Leadership II Personal Success
12
12
12
Leadership III Supervisory Success
12
Managing in a Changing Environment
12
MCTO: Preparation
12
MCTO: Decision Making
MCTO: Tactics
Shaping the Future
Training Operations For Small
. Departments
Strategy & Tactics For Initial 12
Company Officers
:![~~ V;~~~:::~~~~;.kl!~\:~
Fire Officer I I 40 I
Fire Officer II I 40 I
Company Operations I 32 I
MIMS I 16 I
Incident Management I 32 I
Public Information Officer I 3 6 12 I
Small Aircraft Tactics I 3 6
Strategy and Tactics I 3 6
Digital Combustion Fire Simulator I 3 6
Urban/Rural Town Simulator I 3 6
NFA Instructional Techniques for
Company Officers
NFA MCTO: Preparation
NFA MCTO: Decision Making
NFA MCTO: Tactics
NFA Shaping the Future
NFA Health and Safety Officer
12
12
12
12
12
12
12
12
12
12
12
12
12
EXHIBIT A
Anoka Technical College
Customized Training Services
1355 West Highway 10
Anoka, MN 55303
763-576-4871/ ]-800-247-5588 Ext. 4871
.
FIRE AND RESCUE TRAINING SUBJECTS
Subjects
I NFA Incident Safety Officer ,
NFA Managing in a Changing 12 Victim Management 32
Environment
NFA Incident Command for High- 12 Introduction to Technical Rescue 48
rise Operations
NFA Incident Command for 12 Rope Rescue Operational 48
Structural Coiiapse incidents
NFA Leadership I Company 12 Incident Management 32
Success
NFA Leadership II Personal 12 Confine Space Technician 48
Success
NFA Leadership III 12 Trench Rescue Technician 48
Supervisory Success
I Prevention of Sexual Harassment I 3 Rope Rescue Technician 48
OSHA Training 3 Vehicle and Machinery Rescue 48.
Technician
Customer Service 3 6 Water Rescue Technician 48
MFIRS Fire Report Systems 3 6 Structural Collapse Rescue 48
Technician
Managing the Mayday Incident 3 6 12 --,.p
Accountability System 3 S-110 Basic Fire Suppression
Incident Command for the S-130 Firefighter Training 12
Technical Rescue Incident
S-190 Wildland Fire Behavior 12
Confine Space Awareness Urban and Wildlife Interface 6 12
Confine Space Rescue 6
Confine Space Trailer 3 6
High Angle Rescue 3 6 12
Ice Rescue 6 12
Rescue 3 6
RIT Awareness 3 6 12
RIT Operational 8
Firefighter Self Survival skills 3 6
Ropes & Knots 3 6
Auto Extrication 3 6 12
School Bus Extrication 6
Truck Extrication 3 6 12
Machinery Extrication 6 12
Search and Rescue 3 6
Structural Collapse (Light const.) 12 .
Structural Collapse (Med. const.) 12
Trench Rescue 3 6 12
Water Rescue - Shore-based 3 6
Water Rescue - Boat-based 3 6 12
Rope Rescue Operational 48
STAFF REQUEST ITEM
.epartment: St. Croix Valley Recreation Center Date: 07/14/04
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Replace 64-1000 metal halide rink lights with 10 lamp T5HO industrial high bay fixtures
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the
proposed source of the funds needed to fund the request)
We will save approximately 50% on our rink lighting and reduce the heat load while improving light
quality over time.
Cost: 33,398.40
Funding: Xcel Rebate 9,472.00 if completed by Oct. 2004
Capitol outlay 9,000
. None budgeted 14926.40
Payback is 3.4 yrs.
ADDITIONAL INFORMATION ATTACHED Yes X No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTEDTO THE CITY CLERK A MINIMUM OF
FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN
ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET.
Submitted by: Douglas Brady
Date: 07/1/4/04
.
Xcel Energy'"
6/1 5/04
414 Nicolle! Mall
Minne'apolis, Minnesota 55401,1993
.
Doug Brady
City of Stillwater
216 4th Street North
Stillwater, r.lN 55082
Dear Mr. Brady:
Subject:
Xcd Energy Custom Efficiency Pre-Approval Analysis
Thank you for your interest in our Custom Efficiency program. Northern States Power Company
d/b/a Xcel Energy ("Xcel Energy') is pleased to offer you an incentive 0[$7.286 for the
instAllation of this project. If this project is purchased and installed from April 1, 2004 through
October 31, 2004 you qualify for our special lighting promotion, which increases your
incentive to,-$~,472.
We understand that you plan to have Budget Lighting Improvements replace 64 existing lOoo-Watt
metal halide fIXtures over two ice rinks with 64 585- Watt T5 fixtures in order to save energy.
We will send you the incentive after your Xcd Energy representative:
· Verifies that the project installation is complete
· Provides an invoice along with the Custom Efficiency application
.
Project analysis is based on information supplied by the equipment vendors and customer
representatives. Xcd Energy reserves the right to recalculate the Custom Efficiency incentive
amount if final project costs or equipment specifications differ from the original information
submitted with the pre-approval application.
The criteria that are used to qualify projects change from year to year. The approved incentive
assumes that this project will be installed in the year 2004. If your project is instAlled in a different
year than what was used in the pre-approval analysis, we will need to re-evaluate the project under
the criteria for the year of installation. This will determine whether the project still qualifies, as well
as formulate a new incentive amount. Please note that some projects that qualify in a given year may
not in another.
Qualifying Custom Efficiency projects may be eligible for financing. We offer rates as low as 0%
and your monthly payments are included on an Xcd Energy bill.. See the attachment to learn more.
If you have any questions, please call your Xcd Energy representative Sara Terrell at 651 229-2573.
Yours truly,
G;:~~ar~
Technical Consultant
.
cc: Sara Terrell, Xcd Energy
.
.
.
(I t; / n,' ;! U 04 litH LJ: 4:.1 FA..! t; 51 2292 J 6 7
X eEL ENERGY
~OOl
(l Xcel Energy'"
FACSfMlLE
Date: June 23, 2004
To: Doug Brady Telephone No.: 651/430-2601
Company: St Croix Rec Ctr Fax No.: 651/430-2415
From: ::~ ;::'~W Telephone No.: 651/229-2573
Company: Fax No..: 651/229-2367
Reference: Custom Ltg Rebate & Financing Application
Pages: 9
{including
this page)
Doug,
Here's the info we discussed earliec I ran an estimated energy savings calculation, based on
the existing lighting vs. proposed, as well as the hours of operation you provided. The
calculation is below:
1,OOOw MH to 10L T5 High Bay::: (1,OOOw - 585w) x 64 fixtures = 31.68kw saved
31.68kw x 3,644 hrs (fUll Its) + 23.76 x 2,167 hrs (part Its) = 166,930 kWh saved annually
Estimated Reduction in Electric Cost (31.68kw x $3.49/kw x 12 mos.) + (166.93Okwh x
$O.030273/kwh) ~ $1,327 + $5,053 '= $6,380 annually
Simple Payback: $31.360,- $9,472/ $6,380 = 3.4 yrs.
......-----
Please call me if you have questionsI ------
10 Lamp T5HO Industrial High Bay Fixture
Povver Bay
Features
.
A Breakthrough Alternative to HID
High-Bay Systems
Superior Light Quality and Efficiency
Mono-point Construction
5-level dimming capabilities.
585 Watts ( 10 Lamp T5HO)
Technical Data
Housing: 20ga. (0.032")'pre'painted steel die
formed with sufficient knockouts for mounting and
electrical supply.
Reflector: Can'beordered with a 95% specular,
a 85% specular, or a 92% diffuse white enamel.
(For maximum performance, 95% specular is rec-
ommended.) Substrate is 6:020" high quality alu-
minum. The reflector profile is optimized using
computer analysis and manufactu(ed using sJate
of/he art CNC equipment. A protective premask
is applied to all reflective surfaces prior to manu-
faCture.
Construction: The solid ten-bend body provides
added rigidity, The socket bars and endplates
securely snap into place. The reflectors.are
attached to the fixture body. with a quarter-turn
fasteners. No tools or additional fasteners are
required fof reflector installation and removal.
I
I .
Mounting: Fixture is designed for pendantl mount.
applications :
. I
Finish: All cold rolled steel parts are painted with
a smooth. glossy, highly reflective white paint.
.4.fe9~ A
~~~~to"
-< 23.500" )i-
Installation
Highlights
Solid, 0.032" steel body
provides superior rigidity
and durablity
Vented to allow excess
heat to dissipate
-<
+6.000"
.
~
~
..~
I
_1
1
- --- ~---~------:l
,-
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=,
I..
Quality, cam-Iock
'Iampholders
T ool-free.quarter-turn
reflector attachment
.
Computer designed, CNCfdrmed
0.020"specular aluminum reflector
Energy.5gb/lions
1N TlRNATt(H,jALI.N t.
Energy Solutions International
Meets orExceeds @ 1598 Standard
10 Lamp T5HO Industrial High Bay Fixture
Povver Bay
.Photome,trics
En(J(9'Y Sc.tul7Cf1.ei ,'nNf~vcrri/ ,me
lj[J5 Utl1a'OC1 H~i'iJlt[:!, Rood
Pr't:.71iiunLi;,-.41tin{; wilJ-lOut tJk:- Prt:""l'l1i.un Pri"t:"' ~.;;nnrP<1v/.1.m $120
ENERGY SOLUTIONS 2 X 4 FLUORESCENT LUMINAIRE
WITH WHITE INTERIOR. SPECULAR REfLECTOR AND NO LENS
TEN T5HO LINEAR FLUORESCENT 54 IVATT LAMPS. LUMEN RATING 5000 LMS.
FIVE SYLVANIA OT254UNV BALLASTS OPERATING AT 277 VAC AND 585 WATTS
CANDLEPOWER SUMMARY
ZONAL LUMENS AND PERCENTAGES
.
--~-- 22.50
~.61.75
JJ~
-I
.. EFFICIENCY = 91.8% ..
c
LUMINANCE SUMMARY, CD/SOM.
PAINT REFLECTANCE = 0.78 S/MH = 0.93
SC (ALONG) = 1 25 SC (ACROSS) = 0.93
PREPARED IN PHOTOPIA FOR
ENERGY SOLUTIOi'.S
ST. PAUL, MN
Ordering Information
Part Number = Fixture Size + Reflector Material + # Lamps + Lamp Wattage + Voltage + Ballast Type + Options
(Example F-24PBEA 1 054UNV-WG = 2'x4' Power Bay with an enhanced alum. reflector, 10-54W lamps. universal voltage ballasts. and a wire guard
10
I
I Lamp Watts
I 54
Voltage
Options
Size
Reflector
# Lamps
F-24PB - 2' x 4'
EA - Enhanced Alum
UNV
WG .. Wire Guard
AA - Anodized Alum
480
.
WR - White Enamel
hi lel:l.,') , Sol1l1 fOIlS
(888) 308-9197
Energy Solutions International
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Lighting
System Analysis
and Upgrade Proposal
Prepared For:
St. Croix Valley Recreation Center
Doug Brady
1675 Market Drive
Stillwater, MN 55082
Prepared and Presented By
Dick Daniels.
Lighting and Energy Solutions for Business and Industry
15275 Minnetonka Blvd, Minnetonka, MN 55345
Ph 800-333-2852 Fx 888-333-2852
Utility Company Summary
Confidential Information
Date of proposal
6/30/04
Job Name: St. Croix Valley Recreation Center
Address: 1675 Market Drive
Stillwater, MN 55082
Proposal Amount:
Equipment Investment:
Labor Investment:
Recycling/Disposallnvestment:
$33,398.40
$28,480.00
$2,880.00
$0.00
KWh Saved:
KW Saved:
Demand Savings Summer:
Demand Savings Winter:
120106.24 kWh
32.96 kW"f
1220.84 kW
1742.92 kW
Total Annual Energy Savings:
Simple Payback:
Return on Investment:
$6,566.95
61.0 Months
20% ROI
Utility Rebate Estimated:
Net Project Cost After Rebate:
Payback after rebate:
Return on Investment after Rebate:
Energy Rate Used:
Demand Rate Used:
BLI Contact: Dick Daniels
Phone: 800-333-2852
FAX: 888-333-2852
$9,472.00
$23,926.40
43.7 Months
27% ROI
$0.0300 kWh
$9.26 Per kW Summer
$6.61 Per kW Winter
BLI Lighting Specialists
15275 Minnetonka Blvd, Minnetonka, MN 55345
Ph 800-333-2852
Fx 888-333-2852
6/30/04
3:03 PM
.
.
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St. Croix Valley Recreation
. Existing System
---. .-- ------------
Energy Cost Per KWH 0.0300
Area Fixture Lamp ~ty'- 1 H~sfYr IWatts/fixt ITotal Watts 10per. Cost
Hod<ey Rink 1000 W Hibay MH1000/U 64 3644 1100 70400 $14.026,50
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
. 0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
Totals 64 70400 $14,026.50
e
Budget lighting, Inc. Confidential
6/30/04
Page 1
Proposed System --
- __ ____ _____n___.. _____
Energy Cost Per KWH 0.0300
Area Fixture Lamp Qty. , HrslYr IWatts/fixt ITotal Watts 10per. Cost
Hockey Rink T 5 Z Max FP54T5 64 3644 585 37440 $7,45955
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 $0,00
0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $000
0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $000
0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 $0,00
0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 .~
0 0 0 0 0 0
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0,00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
0 0 0 0 0 0 0 $0.00
Totals 64 37440 $7,459.55
.
Budget lighting, Inc. Confidential
6/30/04
Page 2
.;sting Wattage Versus Proposed Wattage Costs By Area
Graphic Comparisons
1200-----
1000 ----
800- ---
"
~
x
u:
Q;
D..
</I
1::
~
600- ------=: ~
---
400- ~
--------------
200----
'-
- 41? 4?.- 4? .4" 4?'.---
o-~~.",_."_.,,. .o",.~,Q!'b'470-:;;; _
.". ,. J" I' ., _~ q ~
'SeeO 0 0 0 0 0 0 I I ~"., 4' ...
;r~ 0 0 0 0 0 n ;., ~ I~
~~ 0 0 0 0 I I
~ 000 0 0
~,~q D~
"7'~' '" , ..-
o 0 0 ~ I --r----,
o 0 0
10 Exosling System I!I Proposed Syslem I
_nergy Savings By Area
DHockey Rink
80
DO
DO
80
ao
80
DO
80
BO
DO
E10
80
80
80
80
110
aD
DO
DO
DO
Do
Do
DO
80
.0
110
Do
Percent of Overall Energy Savings
.
Budget Lighting. Inc. Confidential
6/30/04
Page 3
Operating Costs
\.
Savings Analysis
KWH Charqes
Existing Lighting System Total KW
Proposed Lighting System Total KW
Total KW Savings
KWH Rate
70.4
37.44
32.96
$0.0300
Existing Lighting System Total KWH
Proposed Lighting System Total KWH
Total KWH Savings
Existing System KWH Charges
Proposed System KWH Charges
$7,696.13
$4,092.94,
Winter Demand Rate
Existing Winter Demand Charge
Proposed Winter Demand Charge
Total Winter Savings
Demand Charqes
$6.61
$3,722.75
$1,979.83
$1,742.92
Summer Demand Rate
Existing SLJmmerDemandCharge
Proposed Summer QemandCha~ge
Total SLJmmer S~vi~gs
Demand Charge Savings Total
KWH Charge Savings TotaJ
Total Annual Energy Savings
Cash Flow Analysis
Year I
1
2
3
4
5
6
7
8
9
10
Savin9s
($17.359.45)
.($10,661.16)
. ($3,962.87) .
$2,735.42
$9.433.71
$16.132.00
$22.830.29
$29,528.58
$36.22687
$42,925,16
~Total20 Year Lighting ~avings
.20 year savings figured using a"2% annual increase in utility rates.
Annual Energy CostIn Dollars
Year
11
12
13
14
15
16
17i
18
19 .
20
Savings
$49.623.44
$56,321.73
$63,020.02
$69)18.31
$76,416.60
$83,114.89
$8~.813.18
$96.511.47
$103,209.76
$109,908.05
$109,908.05
$0.00
Existing
Propos
Budget lighting, Inc. Confidential
6/30/04
'.
<,
.
256538
136431
120106
$9,26
$2,607;62
$1,386.78
$1,220.84
$2,963.76
$3,603.19
$6,566.95
.
.
Page 4
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Environmental Impact
According to the EPA each Kilowatt Hour of lighting translates to the
production of approximately 1.6 pounds of carbon dioxide, 5.3 grams of sulphur
dioxide and 2.8 grams of nitrous oxide. This energy saving proposal turns that
production into savings of the items below. By implementing this project you
can do your part to preserve our environment.
ANNUAL ENVIRONMENTAL SAVINGS
Total kilowatt hour savinQs
Total kilowatt savinQs
120,106
32.96
Global Warming (CO2) 192170 Lbs Coal 1128999
Acid Rain (S02) 14413Lbs Oil 91281
. Smog (NOx) 7206 Lbs Natural Gas 12010624
Ii
96
Tons of Coal Saved
17
Cars Removed From the
Roads
262
Barrells of Oil
Saved
.
Budget Lighting, Inc. Confidential
6/30/04
Page 5
Investment Breakdown
.
Total equipment investment
$28,480.00 I
Installation labor
$2,880.00
Recycling I Disposal
$0.00
Sales tax (Labor, Materials, Disposal)
Tax rate used: 6.50%
$2,038.40 I
Grand Total (Equipment, Labor, Disposal,Tax, Disposal)
$33,398.40 I
Rebate or Grant Estimate
$9,472.00 I
Net investment (after rebate)
$23,926.40 ,
IpaYback in months (after rebate)
Return on Investment (ROI)
43.72 Monthsl
27%
KWh saved annually (Krlo Wall Hours - unit by which you are billed from fhe utilily)
120,1061
KW saved annually (Walls multiplied by fixture quantily then divided by tOOO)
32.961
Annual Energy Savings
$6'1:-
Recycling/Disposal cost based on recycling cost shedule from a hazardous waste disposal company.. This amount is
an estimate, final costs may vary. An additional rebate from your utility company may help cover these costs..
The Utility Rebate has been based on available information from your utility company. Your utility Representative
can confirm all rebate amounts.
Sales tax has been figured using our best estimate. Sales tax may vary depending on local or state laws. Total
project amount may differ from shown if local sales tax is different from our estimate.
payment to BLI is expected at full amount of project price. BLI cannot be held responsible for rebate amounts..
Rebates shown as an illustration for the benifit of the consumer not a promise to recieve. A separate check or
energy credit will be made directlY to customer for rebate by utility company.
.
Budget Lighting, Inc. Confidential
6/30/04
Page 6
.'
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Memorandum
To: Mayor and City Council
From:
Sue Fitzgerald, City Planner ~
July 15,2005
Date:
Subject: Maintenance Agreement of the Interpretive Monuments A and B in Lowell Park
Attached is the maintenance agreement between MnDot and the City of Stillwater for the
Interpretive Monuments A and B for Lowell Park. These monuments interpret the history
of the bridge with text and etchings. Money was dedicated for the monuments out of the $5
million MnDot Bridge Improvement Project.
Final plans will be approved by the Heritage Preservation Commission and the Park and
Recreation Commission. Approved plans will be submitted to Council.
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MINNESOTA DEPARTMENT OF TRANSPORTATION
ROUTINE MAINTENANCE AGREEMENT
PREPARED BY
METRO DIVISION
MAINTENANCE OPERATIONS
Mn/DOT
AGREEMENT NO.
86137
AGREEMENT BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF STILLWATER
FOR
.
Maintenance of the Interpretive Monuments A and B of Lowell Park within the limits of the City of Stillwater
upon the terms and conditions set forth in this Agreement.
THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation,
hereinafter referred to as the "State" and City Stillwater, Minnesota, acting by and through its City Council/Board
Of Commissioners, hereinafter referred to as the "City"
.
.
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Mn/DOT Agreement No. 86137
WHEREAS, State is about to construct Interpretive Monuments A and B at Lowell Park within the City limits in accordance
with State prepared plans, specifications and/or special provisions, which the project has been designated State Project
No. 8217-4654c
WHEREAS, State and the City are empowered to enter into agreements pursuant to Minnesota Statutes Section 471.59;
and
WHEREAS, pursuant to Minnesota Statutes, Section 161.38, the parties desire to enter into an agreement relating to the
maintenance and operation of Interpretive Monuments A and B at Lowell Park within the City limits upon the terms and
conditions set forth in this Agreement; and
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
I. DUTIES OF THE CITY
A. Upon Interpretive Monuments A and B construction completion to be performed under the construction contract,
the City will own the Interpretive Monuments A and B, and the City will provide for all maintenance of the
Interpretive Monuments A and B and all facilities a part thereof as shown in Exhibit A, and B. which are attached
and incorporated into this agreement, without cost or expense to the State.
B. Interpretive Monuments A and B maintenance will include but is not limited to inspection, cleaning, repair, and
replacement of the Interpretive Monuments A and B and maintenance of the turf and erosion control measures
around the Interpretive Monuments A and B perimeter as needed to perpetuate and function as designed.
C. The City will hold the State harmless from any liability claims due to maintenance of the Interpretive
Monuments A and B or failure to maintain Interpretive Monuments A and B.
II. CONSIDERATION AND TERMS OF PAYMENT
A. The City agrees to own, maintain and operate at no expense to the state the Interpretive Monuments
A and B in consideration of the State's construction of the Interpretive Monuments A and B at Lowell
Park.
III. TERM OF AGREEMENT
A. This Agreement will be in effect until superseded by another agreement between State and City or until
such time that Interpretive Monuments A and B are removed.
IV. AUTHORIZED REPRESENTATIVE
A. State's Authorized Representative for the purposes of the administration of this Agreement is
Susan Mulvihill, Maintenance Operations Engineer, Minnesota Department of Transportation
Metro Division, 1500 West County Road B2, Roseville, Minnesota 55113, (651) 582-1643, or
his/her designee.
2
'.
Mn/DOT Agreement No. 86137
.
B. The City's Authorized Representative for the purposes of the administration of this Agreement
is Larry Hansen, City Administration/Finance Director, City of Stillwater, 216 N. Fourth Street,
Stillwater, MN 55082, (651) 430-8800, or his successor.
C. State's Authorized Representative shall have final authority for acceptance of the City'
services.
V. ASSIGNMENT
A. Neither party shall assign or transfer any rights or obligations under this Agreement, in whole or in part,
without prior written consent of the other.
B. All contracts and agreements made by either party with third parties for the performance of any work
to be done under this Agreement shall be made in accordance with the terms of this Agreement.
C. This Agreement shall not be construed as a relinquishment by State of any powers or control it may
have over the trunk highways and bridges covered under this Agreement.
VI. AMENDMENTS
This Agreement contains all negotiations and agreements between the State and City. No other
understanding regarding this agreement, whether written or oral, may be used to bind either party. Any
amendments to this Agreement shall be in writing, and shall be executed by the same parties who
executed the original Agreement, or their successors in office.
.
VII. LIABILITY
The employees and agents of the city will not be deemed to be employees of the State for any reason.
A. Each party will be solely responsible for its own acts and omissions, the acts and omissions of its
employees, and results thereof to the extent authorized by law. The parties shall not be responsible for
the acts of any others and the results thereof. Liability of State shall be governed by the provisions of
Minnesota Statutes Section 3.736 and the liability of the City shall be governed by Minnesota Statutes
Chapter 466.
This clause shall not be construed to bar any legal remedies each party may have for the other party's
failure to fulfill its obligations pursuant to this Agreement.
B. Each party to this Agreement shall defend at its sole cost and expense any action or proceeding
commenced for the purpose of asserting any claim of whatsoever character arising in connection with or
by virtue of performance of its own work as provided herein.
VIII. WORKERS' COMPENSATION
Each party will be solely responsible for its own employees for any workers compensation claims.
.
3
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Mn/DOT Agreement No. 86137
IX.
CIVIL RIGHTS
The city must comply with the provisions of Minnesota Statutes Section 181.59, and any applicable local
ordinance relating to civil rights and discrimination.
X. STATE AUDITS
The books, records, documents, and accounting procedures and practices of the City, relevant to this
Agreement, shall be subject to examination by the Mn/DOT Auditor, the Legislative Auditor, or the State
Auditor, as appropriate, for no less than six years following the expiration of this Agreement.
XI. DATA PRACTICES
The State and the City must corn ply with the Minnesota Government Data Practices Act, Minnesota
Statutes Chapter 13, as it applies to any information provided to or by a party to this agreement.
4
Mn/DOT Agreement No. 86137
IN TESTIMONY WHEREOF the parties have executed this Agreement through their duly authorized officials:
DEPARTMENT OF TRANSPORTATION
CITY OF Stillwater
Recommended for approval:
By
By
Date
Metro Division
ADE, Maintenance
Approved
COMMISSIONER OF TRANSPORTATIOf\!
By
By
Authorized Signature
Date
COMMISSIONER OF ADMINISTRATION
By
Authorized Signature
Date
5
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
'.
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Mn/DOT Agreement No. 86137
CITY OF STILLWATER
RESOLUTION 2004-153
IT IS RESOLVED that the City of Stillwater enter into Mn/DOT Agreement No. 86137 with the State of
Minnesota, Department of Transportation for the following purposes:
To provide maintenance of the Interpretive Monuments A and B of Lowell Park within the limits of the City of
Stillwater upon the terms and conditions as defined in said Agreement.
IT IS FURTHER RESOLVED that the Mayor and the City Clerk are authorized to execute the Agreement.
CERTIFICATION
State of Minnesota
County of Washington
I certify that the above Resolution is an accurate copy of the Resolution adopted by the City Council of the City of
Stillwater at an authorized meeting held on the 20th day of July, 2004, as shown by the minutes of the meeting in
my possession.
Subscribed and sworn to before me this
day of . 2004
(Signature)
Notary Public
My Commission Expires
(Type or Print Name)
6
J
.
RESOLUTION 2004-153
.
APPROVAL OF MAINTENANCE AGREEMENT OF THE INTERPRETIVE
MONUMENTS
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
Maintenance Agreement of the Interpretive Monuments A and B of Lowell Park
within the limits between the City of Stillwater and the State of Minnesota,
Department of Transportation, for as on file with the City Clerk, is hereby
approved, and the Mayor and Clerk are authorized to sign said Agreement.
Adopted by Council this 20th day of July 2004.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
"1
.
,.',
.
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Ol
-0
'C
co
.t=
'.-.
-'
St. Croix River
.~I
AGREEMENT No. 86137 EXHIBIT "A" CONSTKUCTION PLAN
i'
()F~Ni\L1FNTt\L LIGHTiNG UNIT
LANDING
F'L(--..G ;"J()L.E (j\jEHLOOK
iNP1.J\CE 8\Tljf;"'liN()U~3 ROi\UV'Jf\'r
---..
-----
//
CONCF,:E:TL :3TAtHS
-
/
.
J
-l-'
\::; f ---
f .s ill I
I U) Q) I
I <ll '-
i ...c t;::,
i 0 V)
III
CONCRETE MIX No. lA43 MoDOT 2411.501 (FOOTING) CU YD l.5
CONCRETE MIX NO.3Y46 MoDOT 2411.S01 (CAP & STEMl cu YO 4
REINFORCEMENT BARS (EPOXY COATEDl MnDOI 2411.541 POUND 349
STRUCTUR/\l EXCAVATION CLASS E MoDOT 2411.5'11 CU YD 23
"
GRANULAR BACKFilL ICVi MnDOT 2411.5:Z1 cu YD 19
AGGREGATE BACI<ntL lev) MnDOT 2411.523 eu YD .,
"
TOPSOil BORROW MnDOT 2105.525 CU YD 4
.
III = QUANTITIES SHOWN ARE FOR THE CONSTRUCTION OF TWO (21 MONUMENTS
DATE MODIFIED:
$DATU
FILE SERVER /LOCATION:
$FILE$
TIME MODIFIED:
$TIME$
PRO.JECT MANAGER
KARL WEISSENBORN
INPLAGF.PICN~C TABLES
_I
I
SEE SHEF ~. H
~
.-
....-//--
~.'--.
I
I -~y
/6 CONSTRUCT PRECAST CONCRE~E- - - ,; - - - - - - --
f"'---/ MONUMENTS A & B G
-...
DF\!NKf'-iG FOUNT'\IN
G
~.
Ff\R\<jNC
PL:\NT:~NG HE- :.~
rJOTES'
t.
G
!NPLACE n<ETS
1
G
lNPLi\CE CONCHEIE SIDEW!\l.K
G
---
THE LOCATiON OF ALL SiTE FEATURES ARE ;\PPROXIMAJT.
BASED ON CITY OF STiLLWATER fv1APPING AND OTHER
SOUF{CES.
2 THE CONTRACTOR IS I~ESPONSIBLE FOR VERiFYiNG THE
EXiSTENCE AND LOCATiON 0;:- i~LL BURIED UTILiTiES PRIOR
TO STARTING CONSTRUCTiOi\l
\
~.D'~'.
-I ,
'~
D. MOBERG
~~':EY ~'IT'~JE~~ R:.k~':'~S1~P=,D"' DAn .
THAT I AM A DuLY LICENSED lANDSCAPE
ARCHITECT UNDER lltE LAWS Of mE UC. NO.
STATE OF MINNESOTA
lANDSCAI'E ARCffn'fCT
{(~i
PRECAST CONCRETE MONUMENT CONSTRUCTION PLAN
STATE Of' MINNESOTA
DEPARTMENT OF TRANSPORTATION
OFFICE OF TECHNICAL SUPPORT
lANDSCAPE ARCHITECTURE UNIT
TRANSPORTATION BUILDING
ST. PAUL. MINNESOTA 55155-1899
STATE PROJECT NO. 8217-4654c (T.H.36) I SHEET A OF XX
UClNSIO ~ I.AND$CM"I ~CT
L.A.IPRlNTED' KARL WEISSENBORN
l\jPL!~CE CCNCF~F:TE'. ~3 i",t~iF~~~
.
iNFLACE CONCf<.ETE VVALL
lNPLACE CONCRETE
fviATCH Toe ELJ::VATiCNS TO
~NPL./\CE C()NCf~E.TF SJDEv'Vi\LKS
"
.....
SAL \I/\GE TR/\~:;H ~'~cCCPTIC!:...LS [21
C()NSTF-?UCT~ON Llrv'ITS
FiEfv10VE CDNCHE-.TE
TI1Jl.SH RECEPTiCAL F;Al)
-----~------
iNTERPRETiVE SIGN
..
CONSTRUCT fORECAST
.--.
--
CCiNCRETE f/GNUME.f'fT H
(i'.hDOT 2540)
.
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1
1
1
1
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i.~..~'....// .....'..\..
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1;;::-- __~ '~ ~ _
--"
/',-----.-.-.-- .....- .------.-.- 14'-0 1/2" ......
/
1'- 41/2" /
.
DATE MODIFIED:
SOATES
FILE SERVER fLOCATION:
. .-----.
SFlLES
Mf\TCH TOP ELEVATIONS TO
iNfOU,CE CONCRETE SIJEWfiLK
;NPLACE
INPLi".Ct TUHF
CONCf~ETE
s: [}E:V~}\U.\
INF'L,".,'':;f:: UGHT F'x,Ti.nr:
D
iNF'LAC[ ccr',JCF,:,FTF ST/-\:f-zS
!NF)t.;\CE cC~~Cr-~E':TE !,SfDF:v\'hLK
TIME MODIFIED:
STIMES
,
"
.....:
-\
'.
./
"'"
I PROJECT MANAGER
KARL WEISSENBORN
,.
"
..
"
"
~
F.J
DRAWN ....
I oota<EO o.
'-
9'-6"
o. MOBERG
--I-
I
AGREEMENT No. 86137 EXHIBIT "B" CONSTRUCTION PLAN
,
12'-3"
~..
.....
;.
;
t.
c.,:
,...
C.J
/--
~
N
/
~,
....~/
,.... . L:.J."
'9
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-----
''.;..''
iNF)I.ACf TueF
..~,. CCNCF~ETE SIDEV\';\LK SPECiAL
i}~'N/DCir 2521 j (3f\32)
INH,T:PRErVE: SICN
CONSTRUCT PRECi\ST
CGNCH.ETE Lf:()r~U!\1ENT E~
(\i\qDCT 2:j4(j1
I
~~ !
CJ
CCNSTRUCT!()N NOTES
THE: GC)NTHA.r':i"OH. r/1UST \/EF(;F:Y A.LL F(E.LC CDNL>nON.
rYMENSiONS ,\NI) GH."-DE:3 f~FPORT .4NY UI'3Cf'<t'C'ANC::FS
TO THE r',,'1rJDOT FROJECT E.N(~iNEE.F~ !f-.:ltvrFDJ;TFLY
L i\LL CONSrRUCTION MOVE:vlE.NTS \NILl_ BE CONFINED TO
THEUfvFT3 rvi/~.RKED eN THIS PLf\N J\ND.rOH DES1GNf~,"~ CD
iN THE FTLD bY THF f.,ikDOT PHOJEGT FNGINE:-Er~
:). THE Gcr"J'lr\AGTOF-Z fv1UST" STAKE T"HE. LOCATIONS OF
i/ONUfv1E.NTf:; PRIOR. TO EXCAVA,TiON ;\ND MUST REVIEVV
LOC/\TiCNS \\:1TH MnDOT PROJU::T ENCINEER N~D THE
CiTY ,OF STiLLVVJ\TEFt cNG~NLEr<.
ALL. AF,EAS [YSTUF<.BED BY C()f'iSTF..~u(;-ri(j\1 r-lUST BE;:
CRADEC TO 8LEND iNTO sur~f~OUNDtNCi INPLACE
GRADF~:; i~,Nn r.~1UST DR.f\IN PHOPERLY
~ I\LL TUHF AND H.:\RD. SURF!\CES D/'~J\'1t\C,EU F:F(()~.:1
CCNSTF~UCTION OPEH;\T"\CNS ~/;UST' 8E RC~)TGR[D AS
D!F~ECTE:D 3Y ANU.TO THE: SAT1SF-i\CTI()N OF: THE.:
~
"'nDOT PRCJECT ENGiNEER
6. UTiliTY TA8Ut/\TiON LlST:S ELSEWHEHE iN THiS PLAN
"--....
/ ...
.. 16'-0"
""t
1
I
I
I
!'
"
PICNIC 'TAF~LE PAD
CONS'TF~t,.JC'I'\OH Llr\t1~": S
\'i.ATCH TCP ELEVATIONS ;\)
iNPLi\CE COr'~CRFTE S!f:")EV\//\LK
o
~
!A,
..'~
S.6.J.\/AGf. F';~CN1C TABLE
F<E\'10VE CONCRETE
iNPLf"Cl:: CONCi~ETE
S;[JElf-J.ALK
4a...
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~~~v ~RJ1NFJE.r~~ =~PE~~srJ'JP= DAn
THAT I AM A DOl Y LICENSED lANDSCAPE
ARCHITECT UNDER THE LAWS OF TME UC. NO_
STATE OF MINNESOTA
I lANDSCAPE ARCttInCT
uctMHO ~ UWOSCN'I MCHI"I1!CT
l." fPRI1'iTID1 KAliL WEISSENBORN
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LEGEND
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.~ 1/2.': EXP!;J'iS10N JOiN'r
l.'-i! fT_LEH UvinOGT ~~;'02j
._-------------------~---------------'
C J_ CCNTF<.{JL ,iC1NT
F~:f!()\!E ':;IDF'lJf"U< CONCF';['E TF~/\3H
r~E:CE':F'TICAL F;P....,[) t>,NL: P1CN1C Ti\6L.E: F~!\D
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STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
OFACE Of TECHNICAL SUPPORT
lANDSCAPE ARCHfT1:CTURE UNIT
TilANSPORTATlON BUILDING
ST. PAUL. MINNESOTA 551Sf>-1899
PRECAST CONCRETE MONUMENT CONSTRUCTION PLAN
I STATE PROJECT NO. 8217-4654c (T.H.36) I SHEET B OF XX
-.;..J,.
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~\.1emo
DATE:
July 16,2004
TO:
Mayor and City Council
Sharon HarrisoC'~)
Finance Directo~-1
FROM:
RE:
Cooperative Purchasing Venture Agreement
1._- ._.~
BACKGROUND
The City has participated in the State of Minnesota's Cooperative Purchasing Venture for many
years and it has proven to be very successful. Attached is an agreement with the State of
Minnesota renewing our participation in the program. The agreement is a five-year agreement
with a renewal option provided every year.
RECOMMENDATION
Staff recommends approving the agreement with the State of Minnesota participating in the
Cooperative Purchasing Venture program.
ACTION REOUIRED
If Council accepts staff s recommendation, Council needs to pass a resolution approving the
agreement with the State of Minnesota.
~itlniiBO~
MATERIALS MANAGEMENT DIVISION
Cooperative Purchasing Venture
"..
,.
COOPERATIVE PURCHASING AGREEMENT
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This Joint Powers Agreement is betw.een the S. t.ate O.f..+M....f1. nesota., thrp.. ugh its co. m.m.... iSSiO. ne.r O.f. Administration,. ivi"ateria. Is M. ana.ge.m. en.. t. Division
( f " I. . C'j,' 'I. '.. J /l .' '
("DiVision") and /t-+-U (--: -,. '-.,'y.I-{ / , {))c~~r-" , ("Authori~ed G~verninental Unif').
I .
Pursuant to Minn. Stat. S 16C.03, subd.l 0, the Division acquires various supplies, commodities, equipmerlt,:and services for state agencies and
governmental units (as defined in Minn. Stat. S 471.59, subd. I) through competitive bidding or requests for proposals. The r>iyision, through Mi,lln.
Stat. S i 6C.] I, and the Authorized Governmental Unit wish to combine their purchasing functions, as specificillly provided below, so thatthe
Authorized Governmental Unit may avail itself of the prices which have been agreed upon by the Division and its vendors.
The parties agree as follows:
J. Term This joint powers agreement will be effective on the date State obtains all required ~ignatures under Minn. Stat.s .16C.05, subd. 2, and may
be renewed on an annual basis not to exceed five years. This joint powers agreement may be canceled byeither party upon 30 qays',written notice to
tre other p:1rt:.! ' .
2. Services. Upon payment of the annual administrative fee, the Division will make its contracts for cOlnmodities and services, listed on the State of
Minnesota's Contract Index, available to the Authorized Governmental Unit.
3. Annual Administrative Fee. To become a member of the State of Minnesota's Cooperative Purchasing Venture, theA,uthorized Governmental'
Unit will pay to the Division an annual administrative fee of $500.00. The annual administrative fee will be paid by the Au~horized Governmental
Unit on or before the thirtieth day onune of each year of this joint powers agreement. . Failure to pay the annual administrative fee will terminate this
joint powers agreement at the end of the last year forwhich the annual administrative fee has been paid. The Division reserves the right to modify
the annual administrative fee, In the event of amodification,the Division will provide written notice of the modification to.theAuthori~~d
Governmental Unit at least 30 days prior to the renewal date. Theann.ual administrative fee constitute~ consideration for the duties and obligations
under this joint powers agreement tobe pcrformed for a single annual period and does not constitute c..onsideration for the option to renew thisjOinet
powers agreement..
.. "
j. .
4. Use of Division Contracts. To purchase commodities or services from the Division's contracts, the Authorized Governmental Unit must issue a
'purchase order in accordance with the ternlS and conditions. oftheDivision's contracts and any requirementsapplicable'to the Authorized
Governmental Unit's governing body. The Authorized Governmental Unit must send purchaseorders directly to the applicable vendor'and will
make payments directly to the vendor' in accordance with its established procedures and terms of the l)ivision's contract. The Auth9rized
Governmental Unit will not use the goods availablc under the Division's contracts for the purposes of resale and the Ailthorized Governinent<il Unit
must be the end user of the goods purchased. .
5. Liability. The Authorized Governmental Unit agrees that neither the Division nor its employees personally assume resp(jnsibility or liability for
any amounts due or claimed to be due pursuant to any purchase order entered Issued by the Authorized Governmental Uni~., The Autht;lrized '
Governmental Unit will indemnify, save and hold harmless the Divisionand its employees froll] any loss, damage or expense, including payment of
attorney fees allowable by law, which arise or may arise from the Authorized Governmental Unit's use of this joint powers agreement and from any
dispute or claim arising from any transaction between the AuthoriiedGovernmental Uilit and the Division's vendors; whether or not the loss, ,
damage, dispute or claim arises during or .after the period of this joint powers agreement. The Division'sliability will be govenied by the provisions
of Minn. Stat. S 3.736. '.
AUTHORIZED GOVERNMENT UNIT
ST ATEOF MINNESOTA
By'
(Authorized Signature)
By:
Assistant Director. Materials Management Division"
(Title)
(Date)
Permit NumberlSecurity Code Access Code
(Address)
.
(Date)
MMD-CPV Form I (5/2004)
JOINT POWERS AGREEMENT CREATING COOPERATIVE PURCHASING VENTURE MEMBERSHIP
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Vlemorandum
To:
From:
Date:
Subject:
Mayor and City Council
Diane Ward, City Clerk
6/25/2004
Off-sale - Liberty Village
DISCUSSION:
At the March 2, 2004 meeting Council approved a special use permit for Liberty
Village retail/office strip center. One of the potential uses approved was a Wine and
Spirits (Retail).
An application for an Off-sale intoxicating liquor license has been received from
Mr. Robert Hagstrom, Liberty Village Wine & Spirits, Inc., DBA: Liberty Village Wine
& Spirits. The opening of the establishment is anticipated to be in
October/November 2004. As required, any new license must have a public hearing
before Council.
RECOMMENDATION:
I recommend approval contingent upon the satisfactory investigation,
inspections, and approvals from the Police, Fire, Building, Finance Departments and
Minnesota Liquor Control. Should the opening of the off-sale be delayed to 2005 I
would recommend that the fees paid be applied to the 2005 fees rather than
charging the applicant for a 2004 license that is not used because of construction
delays.
ACTION REQUIRED:
Conduct the public hearing and if Council concurs with the recommendation,
they should pass a motion adopting Resolution No. 2004-_, APPROVING NEW
OFF SALE LIQUOR LICENSE, LIBERTY VILLAGE WINE & SPIRITS, INC., DBA:
LIBERTY VILLAGE WINE & SPIRITS contingent upon fulfilling all requirements to
hold an on-sale intoxicating license, the satisfactory investigation, inspections, and
approvals from the Police, Fire, Building, Finance Departments and Minnesota
Liquor Control.
APPROVING NEW OFF SALE LIQUOR LICENSE, LIBERTY VILLAGE WINE &
SPIRITS, INC., DBA: LIBERTY VILLAGE WINE & SPIRITS
WHEREAS, a request has been received from Robert Hagstrom, Liberty Village
Wine & Spirits, Inc., DBA: Liberty Village Wine & Spirits for an Off-sale Intoxicating
Liquor License at 122 New England Place, Suite 160; and
WHEREAS, anticipated opening of the establishment is October/November 2004;
and
WHEREAS, approval is contingent upon fulfilling all requirements to hold an off-sale
intoxicating license, the satisfactory investigation, inspections, and approvals from
the Police, Fire, Building, Finance Departments, and Minnesota Liquor Control.
NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater,
Minnesota, hereby approves an Off-sale Intoxicating Liquor License for Liberty
Village Wine & Spirits, Inc., DBA: Liberty Village Wine & Spirits at 122 New England
Place, Suite 160.
Adopted by Council this 20th day of July 2004.
Jay L Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
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~emo
To:
From:
Date:
Subject:
Mayor and City Council t1 ~
Steve Russell, Community Development Director IY
May 16, 2003
Variance to Planning Commission Denial of V ariances for Construction of an
accessory unit above a garage at 403 West Hancock Street in the RB, Duplex
Residential District Case SUPN /04-44
Background:
This application was reviewed by the Heritage Preservation Commission for design on
6- 7 -04. The planning Commission reviewed it on 6-14-04 for special use permit and
variances, The HPC approved the design. The Planning Commission denied the variances.
The applicant has appealed the variance denials.
The Prooosal
The proposal is to construct a 993 sf. accessory dwelling unit over a garage. The maximum
allowed is 800 sf. The second variance request is for the side yard setback of 5 feet. The
required setback is 10 feet. The setback for single-family residence without an accessory
unit is 10% of lot width.
The Planning Commission reviewed the request and found no unusual conditions other than
the applicant interest in granting the variance. The variances were denied on a 6-2 vote.
Recommendation: Decision on request.
Attachment: Letter of appeal 6/18/04, staff report, planning commission minutes 6/14/04,
application packet, and HPC minutes.
.
HI:;:\.;' _. :" ...........
JUH 1 8 2004
COMMUNITY DEVELOPMEN' .
DF.:=PARTMENT
6/18/2004
From: Michael Vincent
403 Hancock St. W
Stillwater MN 55082
To: Community Development Director
Stillwater City Hall
Dear Sir;
It is my intention to appeal the decision made by the planning commission to disallow my
building plans for my property located at 403 Hancock St. W, Stillwater MN 55082.
Attached is my check for $50.00 dollars.
. The decision by the planning commission was made on June 14th. The case number was
Case number SUPN/04-44.
The decision of the planning commission was:
1. Approval of a Special Use Permit
2. Denial of Variance One
3. Denial of Variance Two
In regards to Variance One, it is my opinion that under the RB-two family district, the
regulations for accessory dwelling units state, under item 6, that the front yard setback be
30 feet and the side set back be 10 feet or 10% of the lot width. My lot width is 60 feet.
Therefore a setback of 6 feet would be allowed. lam willing to decrease the width of my
building to 24 feet which would be within the regulations.
In regards to Variance Two, it is my opinion that I am allowed to build up to a 1000
square feet for the base of an accessory dwelling unit. It is logical to assume that I could
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Page 1
build up to 1000 square feet for the upper dwelling unit. My request is to allow the 1000
square feet as allowed as per my building plans. It is also relevant that the style of this
accessory unit will mirror the style of the existing residence as well as the style of the
surrounding houses. I am requesting a variance to be allowed to increase the accessory
dwelling unit from the 800 square feet allowed to 1000 square feet requested. If you
have any questions, comments, insights, etc., please feel free to call me at 651-276-1168.
or 651 2758417.
Thank you for your time.
Sincerely,
~d Z-/;I-
Michael E. Vincent
Page 2
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6/14/2004
From: Michael Vincent
For City Council Review
My personal residence is at 403 Hancock St. W, Stillwater MN 55082.
This residence is in the RB-two family district. What I would like to do is to erect a three
and one half car garage, with an apartment on top of the garage. The regulations allow
for a 1000 square foot building on the fIrst level but limit the fInished square feet on the
second level to 800 square feet. The proposed structure would be 1000 square feet or
slightly less on the fIrst floor and 1000 square feet or slightly less on the second floor. A
copy of plans is attached as Exhibit One.
There is one design change to these plans. The square feet of the garage/apa..: t...ent
would be reduced to 24 x 41 foot area. This dwelling would be 984 square feet.
. The plans for the design of this building have been approved by the heritage council by a
vote of 5 for, and 0 against.
The plans for building this structure have been viewed by the planning department. The
decis.ions made include approval for a Special Use Permit, Denial of Variance One and
Variance Two. The council voted 4 against, 2 for, with 1 abstaining.
A copy of the decision by the Planning Commission is attached as Exhibit 2. These
issues are debated.
Variance One
.
It is my opinion that the side set back should be 6 feet and not ten feet. In Exhibit 3,
under the heading of Subd.12. (5) a. item 6, states the minimum yard requirements. The
tilt
side yard set backs are 10 feet or 10 percent of the lot width. My lot is 60 feet wide,
therefore a set back of 6 feet should be acceptable. If not, I am requesting a variance for
the six feet setback instead of the ten feet required.
Variance Two
Regulations allow for a 1000 square foot garage but only allow for an 800 square foot
finished area above the garage. It is my opinion that the regulations presume an
architectural design that does not fit the design of the primary residence. My
residence is a 40 x 27 foot, single family home. The roofis pitched at a 6 x 12 incline.
The proposed garage would be just under 1000 square feet, 41 x 24, and would have a 6 x
12 incline, almost an exact replica of my home. The design for ah 800 square foot
finished upper unit would require asevere pitch to the roof that would not be congruent
with the personal residence. Also the existing homes in the immediate area are also
structured with 6 x 12 pitches to the roofs or less. It is my intent to erect a structure that
best resembles my home design as well as the design of the other homes in the immediate
area.
.
Exhibit 3
These are the regulations for the RB-two family district. The regulations permit
accessory dwellings.
Under Subd. 12, (3) part a., the regulations state that the maximum lot coverage for an
accessory building shall not exceed 1000 square feet or 10% of the lot area. My lot is
12,000 square feet. A 60 x 200 foot area.
Under Subd.12, (4) Accessory dwelling unit., states the regulations for the accessory
dwelling unit.
a. lot size required, 10,000 square feet. My lot is 12,000 square feet.
b. the unit may be located above a garage.
c. Abide by primary structure setbacks. S~tbacks are stated in Subd. 12., (5). Under
single family homes, I satisfy all requirements. The actual building will be 24 x
41 foot garage, 984 square feet. My side setback will be 6 feet, and there will be
30 feet of yard in front of the building.
. d. The accessory dwelling unit will be in the rear yard.
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e. Off street parking will include the three and one half garage and a one car
graveled area next to the garage.
f Maximum size of the unit is not to exceed 800 square feet. My proposed area
would be 984 square feet.
I am asking for you to overturn the decision from the planning commission based on
the following information.
1. The design of the proposed garage/apartment will be of the same style and design
of my home. Picture 1 shows the pitch of my roof It is 5x12 pitch. It is my
opinion that a design similar to this would fit the property as well as the
surrounding homes, style and structure. The design of the garage apartment, item
2, would insure the integrity of the design of the homes in the neighborhood.
2. Picture 2 is the property located at 1111 Sixth Ave, directly to the east of the
proposed building site and owned by Darlene Polzin. The pitch to this roof is a 5
x 12. The owners have viewed the plans for the proposed building and have
signed a statement that they are have no objections of the erection ofthis building.
3. Picture 3 is the property located at 1117 6th Ave. adjacent to the proposed
building site and owned by the Oswalds. The pitch to this roof is 5 x 12. The
owners have viewed the plans for the proposed building and have signed a
statement that they have no objections to the erection of this building.
4. Picture 4 is the property located next to my home at 411 West Hancock owned by
Patty McClain. The pitch to her roof is 5x12 with a section of her roof being 2 x
12. Patty has signed a statement stating that she has no objections to the erection
of this building.
5. Pictures 5 and 6 are photographs from the back of my property. This area
represents approximately a 60 foot by 130 foot section, up to the back of the
house that is open space. This is where the garage would be located.
Exhibit 4 is a copy of the plat map showing the area in question with my lot and the
dimensions.
Exhibit 5 is a copy of a petition signed by all neighbors within 1000 feet of the property.
All neighbors were given a copy of my plans for review and there have been no negative
comments.
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Exhibit 6 is a site plan showing the approximate area in which the residence sits as well
as the area of the proposed building site.
Exhibit 7 is a site plan showing the iiHl-'~ ovements that would be made to the current
residence. They include converting the garage into living space and a deck out back with
a stairway for access to the primary residence from the rear of the building.
In conclusion, it is my belief that the proposed structure is an "excellent fit" for my
property as well as designed to reflect the style and structure of the existing homes
in the area. It adds value to my property. I am asking the city council to overturn
the decision based on the arguments that have been presented in this presentation
and to allow me the opportunity to erect the garage/apartment that I feel is most
appropriate for my property.
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Note:
Extreme care hat gone into assuring that )'our lnatOOallist is accurate. However, due to variations in local ~g pr:tctices and ~y dilTerin.8 oode
requirements. the exact quantities listod cannot be guar.urteed by Home Design Allemlltbes. Inc. "(fIDA), The Intended use at tbls list JS to pIOVlde YOIl
with a guide toward achieving your goal in lhe project planning process. You should: amend this list as reqnired. by the building conditions of}1JUf
............~ site and-local building regulations.
It isessenti.U that you m>iewthis material list and the constntcliOI1 drawings ,,1m your builder and znaterial suppUet in order to vetifY.p~ Une,. eator.
measllIemen~ and J_....:..___.,; of the materi31s listed. Prior to conslmction, aU rough stud openi.Dg5 for doors and windows should bt verified: based on
the units selecledand the maDufhctuter's recOmmended jnstaJJatfon InstnJcIiOl1S.. The material list does not inc:lode rough plumbing" heming: and air. n-,
amditioning_ d_ andapphances. \ J J
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MATERIAL LIST
BATH CABINETS AND ACCEllSORlES
QTY UNIT DESCRIPTION
1 EA. LAV19INSTEELSIRJMCREMB
I EA. SROWERROD-ADJUSTABLE ALUM
1 EA. ROBE HOOK DOUBLE CHROME
I EA. PAPERIlOWERRECESSCHROME
1 EA. SOAP DlSHPROJECT CHROME
I EA. 18JN TOWEL BAR WIBRKTCHROM
1 EA. 24M TOWEL BAR W/BRKT CHROM
4 LNFT VANlTYCOL~H;G.<'U""""" ~POSTFORM
I EA VAN42VANITYBASECABINET
1 EA MIRROR 1-4 PLATB41.X42
W~L FRAMING (co_
QTY UNIT DESClUP'110N'
4 EA. JOIST HANGER DBL 2X8 TO 2X12
4 EA. POST ANCHOR FOR 6X6
2 EA. 3" DIA X s' STEEL POST (VARIES)
2 PC. 13/4~Xl1 718"X24'..{ln STRUC'l' LAMBM
(FLOOR BEAM)
.l PC. I 314"XlJ 118"XI2'.,o" STRucr LAM 8M
(PLOOR BEAM)
1 PC. t 3/4''X1l718''X14'.Q'' STRUCT LA..\tBM"
(FLOORBEAM)
6 PC. 13/4"XU 718"XIO'.0'" STRUCf LAMBM
(GARAGE DOOR HEADERS)
FOUNDATION MATERIAL
NOTE: FOUNDATION WALL IS FIGURED wrrn A 30" WALL
HEIGHT.
QTY UNIT
1040 SQFf
944 LNFT
2S CUYD
DESCRJFTIQN
6X64#10 WIRE MESH
R4 REINFORCING REBAR
READY MJX CONCRETE
(1 CONCRETE FOR POOTING)
(S CONCRETE FOR FOUNDATION WALL)
(13 CONCRETE FOR SLAB)
SnL SEALER 3-112" X 50' ROLL
FOUNDATION BOLT II2~ X 12"
ROLL ALUM FLASHING 10 IN X 50 Ff
(1'ERM1TE Sl11ELD)
EA.
30 EA.
3 BA.
BATH F1XTIlllES
QTY UNIT DESCRIP'TION
l EA 1UBJSHR PBRGLS LH CRE,\1B
1 EA. CREME WOOD TOILET SEAT
1 EA. TOILET TANK
1 SA lOlLET BOWL
I EA. WAX T01LETBOWL RINGS
1 PAIR TOD...E1' BOLlS U4"X2.U4"
1 EA. FAU lUBISHOWER SING LEV CHROM
1 EA. LAVFAUCET-ClIROME
ROOF SYSTEM
QTY UNIT DESCRIl'fION
18 PC. 2X4X16GRADBMARK20RBBTfER
(10 TRUSS BRACINO)
( , SOFFITFRAMlNG)
2.'t6XI6 GRADE IAARK 2 OR BETrnR
(6 SUB FASCIA)
( , SUB RAKlI)
MULTI-PURPOSE 2X2...T.(92-518"
(SOPPITNA1LER)
PLYWOOD 3/8 OR 11/32 BCPINB EXT.
(SOPF1T)
lsn2 RATED PLYWOOD ot-PLY 32/16
(ROOF SHEA111IN0)
lX8X16 GRADe. MARK 2 OR BElTER S4S
(6 FASCIA BD)
( HlAKE BD)
NAIL ROOF GALV SO LB 718 IN
RAFTER TIE4.7/8INCK
PLYWOOD nIP 250 PER erN 1/2 mot
CONTINUOUS SOFFIT VENT S'
ASPHALT FELT NO is 4- SQUARE
DRlPEDGE OALV 4-1I2INX 10 Fr
20.YRFlBEROLASS SEAL DOWN SIBNOlJ!S
ROOF TRUSSES
( 2.26'.0" 5/11 GABLE END TRUSSES)
(19 - 26'-0" 5/l2 ROOF TRUSSES)
FLOOR AND W~L FRAMlNG
QTY UNIT DESClUP'110N
67 PC. 2X4X16 ORADE MARK 2 OR BETrER
(IS 1ST FIR E>.'T TOP PLATES)
(' 1ST FLR INT TOP PLATES)
{8 2ND PLR EXT 81M FLArES}
{ 1 2ND fLR lNT 81M PLATES}
(16 2ND FLREXTTOP PLATES)
(I' 2ND PLR INT TOP PLATES)
2X6X16 GRADE MARK 2 OR BETIER
(I 2ND PLR EXT BTM PLATES)
(2 2ND PLR EXT TOP PLATES)
2X10XIO GRADE MA1UC. 2 ORBETIER
(I WINDOW flEADERS)
(2 BXl llOORHEADERS)
2XIOXI2 GRADE MARK. 2 OR BE'ITER
(36 FLOOR JOISTS)
(8 BOX SILLS)
{' WINDOW HEADERS}
(800 DOORHEADERS)
2XIOXUGRADE MARK 2 OR BETTER
(FLOOR JOISTS"
2X12X1' GRADE MARK 20RBETrnR
(STAIR.o:1..N.t.;~.:-..S)
TREATED 2..'0X8 OM 2 ORBEITER
(DECK sPINDLES - Cl1f)
'I'REATlID lX8X8 GM 2 OR~
(STAlRRlSERS -CU1')
TREATBD 2X4X16 OM" 2 ORBETTER
(7 1ST FLR EX! BTMFLATES)
(2 1ST PLR lNT BTM FLATES)
TREA'IED 6X6X10 OM:1 OR. BETTER
(DECK SUPPORT POSTS)
1'RI!ATED 6X6X14 GM 2 OR BEITER
(DECK SUPPORT POSTS)
TREATBD 2X6X8 OM 2 ORBETfER
(DECK RAIL)
TREATED2X6XIO OM2 ORBETIER
(18 DECK. SURFACE)
( IDECKRA1l.)
TREATED 2X6X1' OM 2 OR BETTEll.
(DECK RAIL)
TREATED 2X8X8 GM2 OR BETtER.
( 9 DECK IOISTS)
(2 DECK CAP)
TREATED 2X8XIO GM 2 OR BET1ER
(DECK CAp)
TREATED 2X8X14 GM2 OR BETTER
(DECK CAP)
TREATED 2XIOXIO OM 2 OR BE.TfER
(1 DECK BEAM)
(I L1IDOERBO)
TRBATED 2X12XS OM 2 OR BETTER
(2 DECK RIM 10lSTS)
(7 STAlR TREADS - CU1')
TRBATED 2Xl2XIO OM 1 ORBETmR
(DECK RIM JOIST)
2X4X92-518~ STUD GRADE
(10S 1ST FLR EXT S1UDS)
( 30 lSTflJt INT STUDS)
(1."0 2ND PLR EXT STUDS)
(110 2ND FLR INT STUDS)
2X4XS STIJD GRADB
(MISC. Bl.OCK1NGICABrnBT NAILERS)
2X6Xn.S/8" STIJD GRADB
(2ND PLR EXT STUDSI
15/32 RATED SHTNO 3PLY 32/16
(!lEADER F!.ITCH PLATES)
7!16 WAFERBOARD-OSB PANEL 24/16
(EXT WALL SHEATIIllIG)
23!J2 T&G PLYWOOD 24 OC
(FLooRSl1EATHlNO)
PLYWOOD SUBFLooR GLUE (QUARt)
NAlL CC SINKER. SO LB 8 D
NAIL CC SINKER. 50 LB 16 D
NAlLCOMMONGALV5 LB8D
NAIL COMMON GALV 5 LB 16 D
NAIL PL"\:"WOOD UNDERLAY .5 LB 2IN
BRIDOrnO FOR 16 CTR 50 PC BDL2XJO
JOrst HANGER SOL 2XS TO ZX12
10 PC.
, Pc.
DRYWALL
QTY UNIT
6 EA.
3 EA.
80 EA.
'0 EA.
9 EA.
SEA.
60 EA.
5 PC.
3 PC.
DESCRIPTION
NAlL DRYWALL BRTRS 5 LB 1-318 IN
GYPSUM MolSTRESIST 4X8vll2lN
GYPSUMREGULAR4X12~112 IN'
GYPSl.1M FIRESHEILD 4Xl2-5/S IN
GYPSUM: JOINT TAPE 250 FT ROlL
USG ALL Pl.i'RPOSE MIX 62LB PAn.
WALLBOARD vu-..........:;,N:..c.AD 1-1/4 IN 8FT
42 PC.
3 PC.
10 SA.
56' PC.
] EA.
42 EA.
I EA
10 EA.
4 ROLL
16 IiA.
" BNOL
1 LOT
lNTERlOR DOORS, HARDWARE AND TRlM
QTY UNIT DES....cur l~'vL..
28 LNF1' WEST COAST SELECT lXl2 D&BTR S4S I(D
(STAIR = 80)
NAIl. FlN1SHBRlGlIT 5 LB.D
NAIL FINISH BRIGHT 5 LB 6D
POPLAR STAIR TREAD 11-112X36
POPLARStAIRRISER 7_I12X36
3'" BIRCH BALUSTER
NEWEL POST WITHROUNO TOP
BJRCH IlANDRAIL
BIRCH WAlL ROSETI'E
BIRCH SHOEllA1L
2-114" COLONIAL CASDiO
(EXT DOOR TR1IA)
2-114"IlANDRAIL
HANDRAIL BRKT BRr BRASS
METAL WARDROBE SHELVING
ME1'AL PAN1'R.YIL!NEN SHELVING
PASSAGE KNOB BRIGHT BRASS
PRIVACY KNOa BRIGHT BRASS
BA1RDOORKNOB COPA
6-0 DOOR BIFOLD MOLDED &-PAN 4DR
4--0 DOORBIFOLD MOLDED 6-PAN IDR
DRUTlNTMOW 1-6RHFJIP!
DR UT [NT MOlD 24 RHFJIFI
DR UT INTMOW 24 LH FIIP!
DRUTINTMOW 2-6RHPJIPI
DR UT INT MOLD 2-6 LH FJlFJ
DR lIT INTMOW 2-8DOUBLEACTING
DR UT lNT LOUV S.() BH PJ/FJ
33 PC.
3 PC.
1 EA.
I EA.
13 SA.
14 EA-
21 EA.
I EA.
10 LNFT
lEA.
10 1.NFT
60 LNFT
50 PC
"':...T:~"',
~ -:-
7 EA.
....,"'~DR DOORS AND WINDOWS
NOTE: VER1FY R.O. DIMENSIONS WIDOOR/WINDOW MF'R
QTY UNIT DESCIUPTION'
5 SA. ,:,~..:.-ALLOWANCB
2 EA. ENTRANCE KNOB ,BRIGHT BRASS
'3 EA. 9X7 sn. GARAGE DR ALL PANEL
I SA. DELUXE STL DR UT 2-8L1l6 PANEL
(GARAGE)
1 EA. DELUXE S11.. DR lJI' 3..oRH 6 PANEL
(EN1'RY)
1 EA. 4..oX3-6 VINYL SLlDmo WNDW WHf WOfS
(KITCHEN)
4 BA S-OXS-O VINYL SLIDING WNDW WHT WOig
(1~.......v...."{1)
(I BEDROOM 2)
(2 UV1N'G RM)
t SA, 6..(}X64 VINYL PATIO DOOR WlIT
(DlN1NG RM)
3 CAR GARAGE APARTMENT
9 PC.
I PC.
2 EA.
ELECTRlCAL (cOlltinued)
14 LNPT
2 EA.
20 uwr
35 uwr
. EA.
2 EA.
I EA.
1 EA.
I EA.
1 EA.
tEA.
2 EA.
1 EA.
2 EA.
I EA.
lEA
GlJ 1 u-,~mG (contillued)
QTY UNIT DESCRIPTION
12 PKG. GUITERALUMFASCIABRACKETWIIT4IPK
2 EA. GurrnR ALUMRlOHT END CAP WIUTE
:1 EA QUITER SEALER WHITE S OUNCE TUBE
QTY UNIT
I EA.
I EA.
12 EA.
. SA.
6 EA.
S EA.
27 EA
IS EA.
100 1.NFT
2 BA.
I EA.
tEA.
1 EA.
I EA.
2' EA.
2: BA-
n EA.
. EA.
2t} EA.
2 EA
I EA.
3 EA.
I BA.
I EA.
I EA.
SEA.
S EA.
I EA.
I EA.
9 EA
1 SA.
I EA
DES~.........
R()t..ffiX COP NM SO' -50 AMP 6-3 wa
GROUND WIRI! 2Y BARE COP NO"
SWITCH SGL GRD ISA.
SWITCH 3~WAY GRD lSA.
COVER PLATE FOR SOL SWITCH
COVER PLATE FOR 2-GANG SWITCHES
Ol1I1.El'DUPLEXGRD J5A.
COVERPLATB POR DUPLEX OUILET SOL.
uvvt'W&....!. WIRB lS~2 COP
WBAThctu-",v~ REC COVER
WIRE NUTS IOOlBOXMIID1UM
WIRE NtTI'S tOOlBOX LAROE
GROUND ROD COPPER CLAD SiB-IN S~F:
GROUND CLAMP 112 TO IlNCH
pve WALL BOX W/NAn. SJNGLE
PVC WALL BOX W/NAn. DOUBLE
CE1l.1NG BOX '" ocr. WIO BAR
BAR SET FOR CEILING BOX
ROMEXlBOX CONNECIDR 311 rnrn
ROMEX STAPLES lOOPK
PULL C11AINUGHT SOCKET
KEYLESS UGIIT SOCIalT
RANGE RBCE1'fACLE FLUSH s()"AMP
COVERPLATB FOR. 240V. RECEPTACLE
PANEL BOX 40ClR 200A
CIRCUIT BREAKER 15A SP
CIRCUIT BREAKER 20A SP
cmCUIT BREAKER 30A DP
GRD FAULTBREAKER 20A SF
GRD FAULT RECEPTACLE WI COVER
PVC CONDUIT SCll. ""112 IN 10FT
ELBOW PVC CONDUIT U2 INCH
2 PC.
19 PC.
FLOORING AND INTERIOR W~L FINISH
QTY UNIT DESCRIPTION
1 EA NAIL.FINJSH BRIGHT 5 LB 6D
us LNFl' CARPET.PADFOAM3J3"X6'WIDERmL
200 LNFr CARPET TACK STRIP
27 LNFf 12' .'''-'IDe ROLL VINYL FLOOR. COVERING
2 EA. row CARPET BAR 1.112" X 3'
2 EA. OOLD CARPET BAR 1-1I2"X6'
64 LNFI' CARPET 12' WIDBROLL
350 LNFI' 3_1I4'"COLONfALBASEMOUU>ING
12 GAL. DELUXE WHITE lNT WALL PRIMER
12 GAL. OFF \VHl'I'B {NT PAINT
2 GAl. WlIlTE!NT SEM!.(Jl.()SS PAINT
2 Pc.
11 PC.
I FC.
~~.i l!.cI..Lvi\. FlNISHAND TRIM
QTY 1JN1T DESCRIPTION
6 PC. 2X4X8 GBADEMARK2QR.BB't'TBR
(GARAOI! DOOR SURROUND)
2X4X10 GRADE MAJU( 2 ORBE'ITER
(GARAGE DOOR SURROUND)
TREATED IX4XS GM 2 OR BETrnR
<1'LAN1'ER BOX}
1'REA1FD 2X6XS OM 2. OR BEITER
(pLANTERBOX ~ !UPPED)
TREATED 2XSJ(8 OM 2 OR BETIER
(PLANTER BOX)
TREATED 2XI0X8 OM 2 OR BETIER
(PLk'lTERBOX)
72 LNFf \VE.c;TERN RED CEDAR IX3
(GARAOB OOORSTOP)
58 LNFt WESTERN RED CEDAR IX.
(161VOOD VENT TR1IA)
(42 GARAOB DOOR TR1IA)
336 L'WT WES'IERNlUID CEDAR IXG
(136 CORNER BOS - RIPPED)
(128 WlNOOW'IRTh.f)
( 72 GARAGE DOOR JAMB - RlPPEID)
48 LNFf w.e~.lt;.N. RED CEDAR tXIO
(BAND 5D)
NAn..HARDBRD SID GAV SOLB 2-1I2lN
WOOD VENT 1SX24 RECTANGULAR
Sl8-4X9 RGH SAWN FIR Tl.11-8"OC
(SIDJNO)
WInm LIJE.,"< CAULK 10,5 OZ n..'BE
PAlNT SEVR WEfHR W1l1TEITINT
Z..fLASHiNG
METAL PLASl1lNG
(DOOR. ,'11.....:....... ,:HEAD & BAND 80)
2 PC.
2 PC.
3 'PC.
KITCllEN CABlNETS AND ACCESSORIES
DE&Aur uvu
K1TFAUCET-5INGIEVER WIsP
BASKET STRAINER
DOUBLB BOWL SINK 7~nO GUAGE
KIT. COUNlERll)P. posT FORM
W1836 WAlL CABINET
W21Ja WALL CABINET
W243() WAIL CABnmT
CW24-30 90 DBO CORNER. WAIL CABINET
W3018 WAll. CABINET
W3613 WAll. CABINET
B24 BASE CABlNET
DBlS DRAVlERBASE CAB1NEf
5836 SINKJRANGBBASE
BLB36i39 BLIND BASB CABINET
BLB.514S BL1"D BASE CABlNlIT
3" BASE CABlNETFlLLER
3" WALL CABINET FrLLER
QTY UNIT
I EA.
2 EA.
I EA.
20 LNFT
I EA.
1 EA.
I EA.
lEA
1 EA.
I EA.
I EA.
r EA.
I EA.
1 EA.
I EA.
2 EA.
t EA.
PC.
EA.
, PC.
INSULATION
QTY UNIT
15 EA.
1 PC.
D,:;...:,....~....... ~~,..A.
9)(2' UNFACED INSUL. R-30 so SQ'
(CEILING INSULATION)
3 112X15 FACED OOUL R~13 88.12 SQ'
(WALL INS\lL!<!10N)
6Xl5 FACED INSUL. R-19 48.96 SQ'
(FLOOR rnSULATION)
INSULATING FOAM 12 oz. SPRAY CA.'!:
POLY 6 MlL NATURAL S'XlOO'
VENTlLKI'lONBAPFLES 2'-X,""
3 PC.
36S PC
6 PC
IS EA.
22 EA.
IS PC.
2 EA.
3 ROlL
2OEA.
IS Pc.
3 PC.
ELECTRlCAL
QTY UNIT
lEA.
t EA.
2 EA.
1 EA.
I EA.
I EA.
9 EA
I EA.
, EA.
2 EA.
2 EA.
DESCR1P110N
EXI1AUST FAN - BATH
1HERMOSTAT WALLMOUNt'
s.,,"OKE DETECTOR
DOOR BELL BUITON (UOIITED)
DOOR CHIME KIT (DOORBELL)
TRANSFORMER (DOORBELL)
LIGHT FlXlURES - ALLOWANCE
TIlER1\.lOSTAT WIRE 18-8 50 PT
ROMEX COP NM 100' lS AMP H-2 WG
ROMEX COP NM 100' l5 AMP l4-3 WG
ROMEX COP NM 100' 2Q A:.\fP 12-2 WG
n PC.
l}?Ti7 .iii I\-rT-.O'. QUAU1Y PROJECT PLANS FROM:
~\J"" HDA, INC. . ST. LOUIS. MISSOURI
OO.lT_YOutrSE(F SERUNJTM CCOPVRIOHT2!lllO,ALL RlGHlS Rf.SSlVEO
35 PC.
Gl<ll........-G
QTY UNIT
t EA.
, EA.
6 EA.
, EA.
6 EA.
. EA.
2 EA.
I EA.
2 EA
64 EA.
DESCRIPTION
GUITER ALUM 10FT Vi,'HlTB
GUITBR ALUM 20PT WIIITE
G1)TI'ER ALUM ELBOW 2X3 WHITE
GUTI'ER ALUM SPOOT 2JQ-IOPT W11I1'E
GUTI'ER ALUM SPOUT BAND 3" W11ITE
OU1TF.R ALUM SLIP JOINT '-VJ.U ~~. \VH
GUTI'ER ALUM LEPTEND CAP WBlTE
7 EA.
2 EA.
3 EA.
2 EA.
.l EA.
2 EA.
3 EA.
24 EA.
This plan. has been plCpared to meet profcssioual sian. SHEET NO. 1
:::dC:m::\s ~~fuI=~:~~mc- TOTAL 6
12 ruBE
10 GAL.
200 LNFT
100 LNFT
15031
PROJECT PLAN NO.
BUlLa SPECIFICATIONS.
DIMENSIONS.
bo~Af'lfM8b7i.N~~~' "~g~=~f~~~J~~K~\'t*,.~W! ~!5~iJ"l.r,~ m~~l!ort$ F-OR SEU!:CTEO
pe;Slr.N r.~ITERI&
Y'.4Ii!DLU~
lib" uoo P8'
t'v - 1051"11
e 1.100,000 PSI
~T. LA"_ I~
Fb '2,1.00"~
"" '" PSI
e l,IJOO.OOO Pill
DeSIGN LOADS:
O&:AO LDAO r..",.)
Lrv!. LOAD IPS.~)
TOTAl. LOAD 1'"'1"
M2f!.
""""0""
.!FIolAL T
SJ-llKGLl!.Sl
..
,.
.0
'0
.0
'"
F-LQORS
~~~T e~J.rl5
Olt VINYL Oil! 6TOtm
BALCONll!-i.
",PACED
t)ECIl:
,
.0
"
,.
.0
..
I'ffl(I1fW1 SOil. ~E"'IllIHO PRe8SUR1!. _ 2,500 '"'SF
~ONCI<ETE,
TS, ~:8R'e~~~1."""~ ~~lj{~ ~~tis~~l!.l~J.~::~
WIRe "ESlot REft.lI"CRcel1ENT. Alot. SLA&$ UNoeR INTI!:Fi!!oR
l ae PLAc;aD OM " "'L POLTIlTfolYLENE VAPOR BARRr,5Jt
~R~~~V~E ~~io~~~A:2L~~ ~:':.r~~~1iil.:l~~"~~ft~~1'f~5T~~~8 tl~tI!!BjJ:T!ttG CON-
STRUr.TUIii?AL,
~K~~1t~Jt~':ri:'b:~~lJMt~:J=tol~~~jlfi<~\g~~~~W~~lm& rif:~~::G$
5.'tRU<:TlJRl! !$ BUILT.
2. INSTALl. RAn!", OR TAOS!. Tf@-DOIIlMSISlt1f>!;Oft lJf.41 OR aQl./AU AT EACH TRUSS C't RAFTER
e&.AR/fIl.Ci POlt{f.
~1~r~~IU~:~jLl~tJWJ'iA'Bf~~~f,f:~ ~":lll~&~~'lTNIC~E~~~~~~rt~AND
~o~l"'~.!'f~~J'~Si'Tra~t1f!trm COl.ut1Ne SHAl.l. eoMl'"O~ llIITH THI! Al1ellUCAN INSTITUTE! OF STEEl.
Co l'tA5OHRr YI!Nl!1!R SHALl. Bill ATTAC~ TO' 5uPP01tTINCi ll/AS.&. UTH COftROSlON-FtI!SISTANT MET...~ nes.
TIES '''tAt.1. BE S~AC!O <<OT MaRS TIofAN)2" ON CEttTER HORlZONTAI.LY A"D NOT HG'lRI! THAt( ll' ON
Ce.ItTI!R VIO.RTICALl.Y.
"t ALL HAaoNlIIY oveR W.U OPIHINr:.a &uALL e SUPPORTeo WITH O~ aTen AHe.:.e ~OR I!!ACH of' T"fICKN28.
0'" l'IASONRY S!iPPQRTEO AI POLLOIlS l/IlH LG'lICOl!R LEe'. 01' AA~l! POI5ITIONEO VERTICALLY,
$~gi~~f
liP To 1 PEET
tiP TO II"E&.T
~AtZI!:
~: =~. V2'f-:V~'
S~Il"vr,.!/".
'~If" 11'2",. 5"".
,'" of. It 3/"
EOUNDA TIONS.
lo1::~L~lof9,VJl:.I.'f J~~Ef~"tt L.~I~g::=~~t~tr:g J/~~ll~~9;~%TREf,~~TTe:Jl'EIIJfH
SOIL COItOlTlCNll.
~~fl1lf~"'ct~~~'j:triE{~;.j\~,ri:~1:h~:ff/\&:{l~~},;l!~!':r"T~ l~ppe!l
~0~~~/rM8I~'J:'2!' g; ;~e.o~r:g~ ~l-t.ttTE'~"t~~ ~ltlgllwt~'A~~T T~ ~'1CA~lOr INTO
~'Atr';~~l!C:t~J~~bO:,Jl},rssL,"O ~ SPRAYeD Olt IlATERfOAOOl'IM'" COMPOuNO TO EXTaRIDlii!
t~O~~'"m'rs"RT!g: :~~e:~t1.Tii~'T:~ l;=~"ri="::~~~~~oJ~.s&\"&$:~~~! ~ICA8Le)
~V~!,"T~~"'A7:e~~~~ l"EH.T ANO A MllIIII'ILI111" COuR611i1 01' ~k Olt (,RAVl!1.. $L.OP& PIPe. TO 0 A11t
~~:~~,"~~~:g1.\~i~c1e\1" ~~~OY:~llOJ~"o~~IP~ ITF:k~~:ol:fRr: ~:lt~'ifIrf!~'FrI!ET
,. PROVIOE 'teRl'lr.'E! PROTeCTION AS RI!QUllt2D AND RIlMOVI! ALL llIOOO COtf&TRllCT~ nATERIALS fAOtl THI!
eXCAVATIO" /tSAR TUI!i ITRUCTllRe..
1N~":l'rE~=H~-~~~~~~H2t~~~ ~~ri'Ii~OZJ! A"~if8:oQfJr~"~li~ ,a:~~~tUNOATION
CARPeNTI<Y,
OPll!K1NGS WHSleS JOISTS, TUtUlt"''''
~aN. A.T ALL COOII Am) UMOOlIl OPI!.ftJltfGI
,. FLOORS TO ae COM~T~TIlD 01" a/of' T'ONOUe. AHO C,lWOve PI. '(111000 GL\IlI!O AHO NAlLel) TO I"LOOlil! ,lO!ST&.
l=i{~I~!:gz~~l~'~:~~~Rl~ Pl=~~'fiHlt~M~~~~~:\~~":~~t~~~:=3:JA;
~Lf~!jN~::~~~Jt.g'blf:ot{A1: !:JrM~'iA"&I~J~ ~~~~'rtr...iam~~t1;E~ ~lileTION& AT'
g~=~fAllit&1fig~?t?;'{!NWO~~J~7-~~~~:~~~~~~.rO:8.~fT:i~~":~
~~1T:.~~~'fc~ll~~~~~tlp~m~~t~d~~~:lt1,*'aiJ.'~~~~,.o~8tm~Al~se&.
,. lHTEIflO;R PlttlS'" l1ATI!!RlAL$ $HALl. HQT HAVE A lOLAI'll! SPREAD RATING D)(CEl!OING 2QQ.
~r~W\~i{:f!~ :J;,~t\~!~i!U~llg~~~T~~,=:SI'Q'tt,rlo~~1~ ~'A';~?~OCJ:&O.
INSULA TION,.
l UH:~!:~t\1!~~~~.:1~tcV!~~!"f~~bbL CeiLINGS
~ MlNl!1UPl ~-1~ BATT 1fIIUL"'T10H 1M ALL PLOOR6 ADJACENT TOo Tlol& &>CTI!RIOfl! 0Ji.' IlNIoffiATI!O aPAcee
~'l~:U~~~AClD IN8ULATfON.IMSiTAlL I1lltlnllt1 '/'IlL POl.YETHYL!HI! VAPOII! 8ARRlEM AGAINST WARn lIDS OF
.. ALL EXT~IOR llIIMOOlll& Nit! TO BE. IIt$l.lLA'l'lNo, OOU.L8 C,LA:teO.
kf~'e:l(d'~~&~~:Js1,~~f~'~~'\~IlI~:'S.VENn..I"lPI!! PEHlITAA11ON&, 1!I0TTOI'I ,,"LA'TI!G AND AROUItO
S. NTALL l!otl.L leAL.1t BE"tIllEEW r'OUNOATlO/4 WALL ANI) TREATBlI IlIOOO SILL I"I.AT&a.
.
LIGHT AND VENTILATION:.
I. /l!QOp. VENn AND.lOIt C,A8LE VINTS SH'ALI. BS IIILm iii COM.,lIJMCTION Il'ITI4 IOrl'lIT VEIlTS TO P"DVIOE !;!1!!1'I0VAL
0' atll1f11!:1it I-lE!:AT AS llll!LI. AS. W1NTt!1t NOIST~.
fN~~.,J!~:;~\'f:~mtr:Jf:~~r'f~~:8~~"l~EI
T!O. WITH THI! Rl!nAlItDI.R OF TIoIQ RI!QUl~D VEU(TILA~!i. PR'OYlOEO
TOI'f 01" lloll!. ,.1.00111: JOISTS AND THE EART'H Ili!XCI:PT 5UCH &PAC! AS If OCCtiPJeO
f'Ilf'ill'lUt1 CLE"R J.{f.:IGWT OF' !r AltO A l'l!Mmlll1 NET .6.REA 01' VEfrtTlLATIOI( OPar.lNGa
TSL,~:,...I~"'g g~il~~~.= ~~..~~~t~~ ~'#.~~~kOf',.ffl~e~~:,n
ki1:~b *, kB$~~~~~iJI~w.rIa~:~~~7~i~~;::;J\~r:FJ i~~J~~,,~$i; ~~ ~:~~2A~ATHE
5. BAT''''$ 11TH frtO OpeIMT!NCf IIINOcwa SJ./ALL EXHAU&T 10 CFI'I I1INII'IIII1 TO TIiI! EXTl!RIOR. IT ~ NOT PiRl'llS618L1
TO OlSCIotAIiCi& !:)(I.fA,US.T TO THI! ATTIC.
~ll~.frL:t~~~O:~~1ff lIaCT~~~~~1JM1r.~\TM?lttT~~'(S~~~l~l~f~~~':~~15:.,rb~~J~~~J:t~LL
llII'U)Oil/S WITlolo ... N~!l1U11 VI!N.T' AREA Of- '" l"E~CeNT 0," .HE FLooll! AREA BEIUG SERIIED.
1. A~ ~~~I~IE~~. eseAPE MEETlMt. TIol& PO\.LO:lllNc. /'III<ttMutl&..
'T.
RMITTeD TO HAVE A 1'I!Ht?lUI1
08lAlNI!Q aT 't/olli! NORI'IAL. OPE"AT/(lN 0'" rio/I! WlnoOlll fROtl TIE n~SID&.
HEA TINe. AND AIR CONDITIONING~
~J~~~F:=i'Ti:f(o"l~%t~~E~~~~~I$~Nrt~~Lltte:,\~e~a,~I'~~Vyo,JlI!T ~~I..~~~"~~ewg~~r:AL COOl!S.
2. THtj HilATlt<<; IInTEM ANO AIR CON.ClTIONlIiCi SYSTI!I1 SHALL. &Alla!"Y LOCAL Ill8ATHiiR CONOlTl0'4S I!i ACCOII!DAN'ce
g,IJ!Tn:~~rt c~:&il~:~f.M:~o.:Ry 81NoA~~~At~':~~I1:~,\~~~frt:~Msi~T~o~~tS AND REGULATIONS
PLUMBINc..
t 'T!-IE CONTRACTOR SIolALl. flMMaH A/U) 1:t8TAlL AlL 'OIL. VEnT AttO WASTe I"'IPlNO. THI! HOT AND COLC WATIiIli!
SUPPLY SYSTEI'l. T~E PLutalHO FIJ<t'IJR2S AND FITTINO!. At(O THE COrtN.ECTfOId; TO THl! POTA8Ll!l ItIATf:R $tiPPL'r
AND TO f1.l! I!!IUERS OIREcn:D.
2. OOlllHS""OIlT& ARE NOT TO Be COMN.ECTEO TO A 'ANlTARY SeWER..
3. LEAo.,..F=Rl!e 8OL~ 1& l'eeQ/,ltREO ON. ALL COPFl!~ IlIATE~ 5Ul"f'LY PIPII'ICt.
ELECTRICAL'.
l ALL EL8CU/CAL. !UORK 6i-IALl. COMPLY IllITIol ALl. COCES m I!1l"SCT IN TlII!! I.OCAL COlIHut-lrTY.IlIJoteRtt 'MO COOI!S
ff~rftltT~Btl~~M ~~C~N~~:nA~I~.THE Fmc.u.....TIQ!'t8 0" THe HA.TIOJ/AL ELECTRICAl. CODa ...MO THfi EUie:TIi!1C
2. BATH VIUlT HIM. GO CRt
:i..J~~:( m~i~'tr~~ 1t!~I~~~o~'l'T~Ne~m~~TOR. eOf'lPLIAHCE IIlTH ALL API"LtCABUi!
'O~ ALL 121 VOLT, ,,"GI.!: PMAal!!,1Io AND ~O
e,AliI:Ac.t! DOOR OPliNIR ANO CoRAOe LEVEt. PORTIONS
OR LAUItDRY CIRCUIT AND SikGL!. Rt!Cl!.fSTACLe
~N~~.plRf;""'~l"&...ee$ 01" '" lIIe.T BAfI THAT ARe LOCATEo IIlrrHlN' "-0'
ELECTRICAL LeGEND:
~ CUPlex OUTLEr [2J RECUSED CAN + celLONO FA"
t ~o VOLT OUTLET <V eXHAV&T FAN
. tiGHT SlmTCH 0 5t10KE DETECTOR
0.0.
3. 3-WAY SWITCH -9- OYER HEAO LIGHT -ge.c PULL CHAIN
LIGHT FIXTURE
<y> "Leoo LtGI-lT6
:c:::;;;;r;: UNDER CASINET LIC'oHT
SAFeTY GL.AZING:.
k~\\1r;l~'.:~~\tjg~t~t[~~\~M'"P~~t~:ft.\'k~iA!~~W f.9,9=v~~ ~~fJ~~'rJ~~~~'llRI
tE:k'\~'1~ ~~9:TJ.~i~o1,,~~~~~~':Lf~an-f'~:--l~~~k!~&.S' HOT TlI6&. ET(:~ llIHICtolIf LOCATeD
f1~W~~y~~IJ~2D
. PIiiIi2!SON I"lItCl1 6T~IK1NG THe
MISr.ELLANEOLJS,
t~~f& ~'fAlef&&:~-r-aflt&~,.T':=lg~:~ #fC~~~AW5~~R~8~~~e)" V~'rtrlLfT~I"~1'-elr~lJ!s~~~l'o
8ECiolH!raHG COH&T'IWCTIOH.
~~R'3.JS:a Rfl':t~QS:M"D~ st~t~~ ~~~Eg~~1~1~~ l~L O:J:~N~'t.~~ltf~C:~~J'J!! Af9ERW'TM.
~~~':X ~~M~?~~kg~dR C3~\1~'i.~Jg gg~8mgn:: 11~EN~~II~~1~~ttaN~~'-8~'tIi~Tr~~:~lcAL
~~,g,'~:fe~'b~~~JloN~fsJ.~e ~gcdUIS:+~rJ~J::t'\~I:U ~T~!!~E~~~i~. .ARCHiTeCT 0 EIt(,lMellJ!
toT~~~~~~i~~:~~HI( ~~7f.t~'b ~ me~b~~OllL~\~=-'i!j,r::trel!!
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SL.OPe. l"INISH "RACE ' .i r CtRAVEL BASle
AWAY FROM FNO. I" I 1
1FT. FOR 8'-0" MIN}. :~,. IJ r DROP"
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t BOTTOM
713 Ij
'1----2 - It'" REBAR.S~
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.." ~eDc.e FOUNDA TION UJAL~
AL T. 8" FOUNDATION UJALL
NOTE, CHECK W/ LOCAL CODE FOR PROPER
FOUNDATION TYPES AND sizes.
FOUNDA TION DET AIL5
SCALE. 3/". '" /'-0.
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2 Of "
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VERIFY ROUGH OFENING DIMENSIONS
W/ DOOR/WINDOW MANUFACTURER.
..---~~.. ,ST/lf.lSs'Af'r. ?NgUt.,
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OVERHEAD
OOOR
.rGARAGoe Ft.OOR
NOTE: SI!iE MANUFACTURER'S 8PECIFlCATION&
FOR PROPER ClARAClS DOOR INST ALlA T!OH .
MINll1Un HfaACtreOOM C1.EAFltANCE
!COOR JAMB)
IDOOR I-4EAO)
OVERHEAD GARAGE DR.
SCAL!!: 1/"; . r-O"
9VERHEAD DR. DETAIL
SCALE. t. . "-0-
.
"
:2"'0# CQtfPOSfTlOH 5HINGU!S
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I
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l...----ffi13sTY:f.se:.+~;. ?N!UL_
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- 2-2:1<1 PLATES
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Pl. YWOOO
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SCAL!!. I. - r-o.
PROJe.CT.
15031
I.;ET~ I.
,'-11/2"
- "(OOO~ 0.0.) T
~ ~ 2~ TOP P!:AIL
fBEVE!.EOJ
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1:~~:Os:':. i l.k(,=\,~_s~'
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BEDROOM 2 ----L- KITCHEN : ~ >:
CPT . EP VINYL : " ~
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,*. = VERIFY ROUGH OPENINO DIMENSIONS
WI DOORIWINDOW MANUFACTURER.
RDQPING MATI!.RIALS- .......---::ZlQ N.AILER
see OETAIL SHT. ---.... /"
~, //
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-.......1,., FASCIA BO.
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--..... D1l!aPPEO GABLE
END TR'US$
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GABLE-END DETAIL
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h ,.. CO~N'O BD.
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CORNER BD. DETAIL
SCALE: I 112. = 1'-0.
CABINET ELEVATIONS
SCALE: 11... = "-0.
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NOTE,
FINAl. CABINET sizes AND SELECTIONS TO
Be. D.eTi!IIi!:HINEO BY OWNER/CON.TRACTOR
UPON PIEl..O VEfi!:lfYINC, ALl.. MEASUREMENTS
FRIOR TO ORDERING CABINETRY.
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CABINETS <> FlEAR WALL
PENINSULA CABINETS
"2'~"2"
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CABINETS 8 BEDROOM 2 WALL
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CABINETS · FlEAR WALL
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g - ~ "TECO" PO&T SJ.fOE ' ~IST HANGER
> t- ~ e1 . . ... ~-a~lJ!:C:Nt'R
:1:;1 c- ,0"'- -f"
OW \~ I ~ FINISH c.RAOE _____11 ~ \l2~a ANCHOR BOLT
~9!f: I I I 112"INCONC
~8~ I ~~ J2Jd2 CONe. FTU,~
~m~ h L :1 L- _ I
NOTE.: ALl.. IJOCO IS TO Ba T~EATEO.
NOTE.
C
ON
W/2-
TO B
K JOI&T$ ARe. TO BE
WI JOIST HANGeRS
ER BD. SOL TI!.D
.. 1..0Ne. LAC. BOl. TS
. a "'8' O.C_
j;LEV A TION
SECTION
DECK DET AIL.S
SCALE. 112. = r-o.
PROJeCT:
15031
I s~es:f ,
,""
~
II
I'
IJ
I,:,: 5'-11/2"
i.
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II
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,
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I :'~J-rl'!
JJLLJLL
2....f BOTTOM
P\.ATfl lTYPJ
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AS OTHeR
OpeNING
2>Ci TOP
PLATa (TYP.)
2>1;1 STUDS
. ,,- a.c. (TYP.)
T
"
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FRONT WALL FRAMING (SECOND FLOOR).
SCALE, I/~" - r-o.
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WI 1/2- PlWO.---....
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PLANNING APPLICATION REVIEW FORM
CASE NO. SUP/04-44
Planning Commission Date: June 14, 2004
Project Location: 403 Hancock Street
Comprehensive Plan District: Two Family Residential
Zoning. District: RB
Applicants Name: Michael Vincent
Type of Application: Special Use Permit and Two Variances
"
Project Description: A Special Use Permit for an accessory unit dwell'f1g, and two
Variance requests: ;
1. Side yard setback, 10 feet required, 5 feet requested. . I
2. To the allowable square footage of the unit, 800 square feet required, 993 square
feet requested.
Discussion:
The applicant is requesting a Special Use Permit and two Variances. The first Variance
request is fot a side yard setback. The second request is for the allowable square
footage for the unit.
The zoning ordinance requires 10 feet side yard setback for more than one dwelling of
the parcel. The appli~ It is requesting 5 feet side yard setback.
The proposed 993 square foot accessory unit will be located above a 993 square foot
garage. The ordinance permits 800 square foot unit.
In the attached letter, the applicant states the design of the structure will "echo" the
main house in fonn, detail and color. Pitches of the roof will match the existing house.
Exterior treatments, such as the windows, wood siding and trim will also match the
existing structure.
Recommendation: Approval of Special Use Permit
Denial of Variance 1 and Variance 2
Conditions of Approval:
Should the Commission .grant the Variances, stall recommends the following conditions
of approval: - --
1. All revisions to the approved plan shall be reviewed and apt'. ~,.ted by the
Community Director.
2. The architectural style, materials and color shall match the main structure:
Findings:
.
.
.
_....~
Special Use Permit
The proposed use will not be injurious to the neighborhood or otherwise detrimental to
the public welfare and will be in harmony with the general purpose of the zoning
ordinance.
Variance
1. That a hardship peculiar to the property, not created by any act of the owner, exists.
In this context, personnel financial difficulties, loss of prospective profits and
neighboring violations are not hardships justifying a variance.
2. That a variance is necessary for the preservation and enjoyment of substantial
property rights possessed by other properties in the same district and in the same
vicinity; and that a variance, if granted, would not constitute a special privilege of the
recipient not enjoyed by his neighbors.
3. That the authorizing of the variance will not be of substantial detriment to adjacent
property and not materially impair the purpose and intent of this title orthe public
interest nor adversely affect the Comprehensive Plan. I
HPC Action: Approval of design 6/7/04 +5=0
/ E~hl-~~ I- 0
.
ZONING
.
Subd. 12. RB-two-family district. RB-two-fam-
ily districts shall be regulated as follows:
(1) Permitted buildings ci.nduses. In theRB~'
two-family district the following buildings
~d uses and their accessory buildings
and uses are permitted:
a. All buildings and uses permitted in
the RA-one-family district as set forth
in subdivision 11(1) of this section.
b. Dwelling houses, each occupied by
not more than two families.
c. Type I home occupation use permits.
(2) Permitted uses with special use permits.
In the RB-two-family district, the follow-
ing buildings and uses and their acces-
sory buildings and uses may be permitted
by special use permit from the city coun-
cil:
a. Type II, home occupation permits.
b. Multi-family dwellings.
c. Reserved.
(3) Accessory uses. In the RB district uses and
buildings incidental to permitted or spe-
cial permitted uses shall be subject to the
following regulations:
a. The maximum lot coverage of all
accessory buildings including at-
tached and detached private garages
and other accessory buildings shall
be 1,000 square feet or ten percent of
the lot area, whichever is less.
b. The total ground coverage of the
accessory buildings shall not exceed
the ground coverage of the principal
building.
c. No more than two accessory build-
ings, one private garage and one
other accessory building, 120 square
feet maximum, shall be located on a
residential premises.
~ 31-1
d. An accessory building shall not be
designed or used for human habita-
tion, business or industrial acces-
sory use.
(4) Accessory dwelling unit. An accessory
dwelling unit is defined as a second dwell-
ing unit on one lot, detached from a pri-
mary single-family residence and clearly
secondary to a primary residence. Acces-
sory dwelling units are permitted special
uses in the RB district subject to the
following regulations:
a. Lot size must be at least 10,000
I
square feet;
b. The a~cessory dwelling unit may be
located on second floor above the
I
garage;
c. The accessory dwelling unit must
abide by the primary structure set-
backs for side and rear setbacks;
d. The accessory dwelling unit must be
located in the rear yard of the pri-
mary residence or be set back from
the front of the lot beyond the mid-
point of the primary residence;
e. Off-street parking requirements for
an apartment and single-family res-
idence (four spaces) must be pro-
vided;
f. Maximum size of the accessory dwell-
ing unit is 800 square feet;
g. The application requires design re-
view for consistency with the pri-
mary unit in design, detailing and
. materials;
h. The height may not exceed that of
the primary residence; and
i. Both the primary and accessory dwell-
ing unit must be connected to munic-
ipal sewer and water services and be
located on an im.....vved public street.
'.
.
Supp. No. 13
CD31:16.5
~ 31-1
STILLWATER CODE
.
(5) Development regulations. Development regulations in the RB district are as follows:
a. Area, setbacks and height regulations:
.. Single:family . Duplex MuJtifamily
1. Maximum building height:
Main building 2Y2 stories and 2Y2 stories and 21/2 stories and
35 feet 35 feet 35 feet
l\ccesso~building One sto~/ One sto~1 One sto~1
20 feet 20 feet 20 feet
- 2. Minimum lot area:
Single-family 7,500 square 10,000 square 15,000
feet feet s~uare feet
Minimum lot area per dwelling 7,500 square 5,000 square' 5,000 square
feet feet feet
3. Minimum lot width 50 feet 75 feet 75 feet
I
4. Minimum lot depth 100 feet 100 feet 100 feet
5. Maximum lot coverage 30 percent 40 percent 40 percent
6. Minimum yard requirements:
Front yard 30 feet 30 feet 30 feet
Side yard 10 feet or 10 10 feet 10 feet
. percent of lot
width .
Corner lot street:
Side yard 30 feet 30 feet 30 feet
Rear yard 25 feet 25 feet 25 feet
7. Frontage requirements For all buildings at least 35 feet of frontage on an
improved public street
.
Supp. No. 13
b.
Exceptions:
1. Front yard. Where a uniform
yard setback exists which is
less than 30 feet, any building
or structure erected, structur-
ally aItered or enlarged may
conform to the' established set-
back but in no case shall a
setback less than 20 feet be
allowed. Where a uniform front
yard setback does not exist, then
the minimum required setback
shall be the average of the set-
back of the two adjacent main
buildings; or if there is only one
adjacent main building, the set-
back of the main: building shall
govern, but in no case shall a
setback less than 20 feet or
greater than 30 feet be re-
quired.
2. Corner yard. For comer' lots
where the corner side yard set-
back or front yard setback for
the main building on the adja-
cent lot on the same street is
-less than the required setbacks,
then the comer lot side yard
setback for the proposed struc-
ture may conform to the set-
back for the adjacent main build-
ing but in no case shall a setback
less than 20 feet be allowed.
."-
CD31:16.6
.;
ZONING
~ 31-1
.......
3. Side yard. When "there is an
attached garage on one side of
the - dwelling, the garage set- .
- back is five' feet, provided. that.
,no habitable floor area is cloSer.
than ten feet from the property
line and Provided that the ga-
rage is a minimum of 15 feet
from the nearest structure on
the adjacent lot.
4. Side and rear yard. An acces-
sory structure located entirely
in the rear yard or located in
the side yard at least six feet
from the main building shall
have a minimum side and rear
yard setback of five feet.
(Ord. No. 653, 10-21-86; Ord. No. 669, 9-15-87;
Ord. No. 850, * 1, 10-7-97; Ord. No. 860, * 1,
5-19-98; Ord. No. 860A, ~ 2, 5-21-02)
.
.
Supp. No. 13
CD31:16.7
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PLANNING APPLICATION REVIEW FORM
CASE NO. SUP/V/04-44
Planning Commission Date: June 14,2004
Project Location: 403 Hancock Street
Comprehensive Plan District: Two Family Residential
Zoning District: RB
Applicants Name: Michael Vincent
Type of Application: Special use permit and two variances
Project Description: A special use permit for an accessory unit dwelling and two
variance requests:
1. Side yard setback, 10 feet required, 5 feet requested.
2. To the allowable square footage of the unit, 800 square feet required, 993 square
feet requested.
Discussion: The applicant is requesting a special use permit and two variances. The
first variance request is for a side yard setback. The second request is for the allowable
square footage for the unit.
The Zoning Ordinance requires 10 feet side yard setback for more than'one dwelling of
the parcel. The applicant is requesting 5 feet side yard setback.
The proposed 993 square foot accessory unit will be located above a 993 square foot
garage. The ordinance permits 800 square foot unit. In the attached letter, the
applicant states the design of the structure will "echo" the main house in form, detail
and color. Pitches of the roof will match the existing house. Exterior treatments, such
as the windows, wood siding and trim will also match the existing structure.
Recommendation: Approval of special use permit; Denial of the two requested
variances.
Conditions 'of Approval:
Should the Commission grant the variances, staff recommends the following conditions
of approval:
1. All revisions to the approved plan shall be reviewed and approved by the
Community Director.
2. The architectural style, materials and color shall match the main structure.
Findings: Special Use Permit - The proposed use will not be injurious to the
neighborhood or otherwise detrimental to the public welfare and will be in harmony
with the general purpose of the zoning ordinance.
Variance
1. That a hardship peculiarto the property, not created by any act of the owner,
exists. In this context, personnel financial difficulties, loss of prospective profits and
neighboring violations are not hardships justifying a variance.
2. That a variance is necessary for the preservation and enjoyment of substantial
property rights possessed by other properties in the same district and in the same
vicinity; and that a variance, if granted, would not constitute a special privilege of
the recipient not enjoyed by his neighbors.
3. That the authorizing of the variance will not be of substantial detriment to adjacent
property and not materially impair the purpose and intent of this title or the public
interest nor adversely affect the Comprehensive Plan.
HPC Action on 6/7/04: +5-0 approval
CPC Action on 6/14/04: Approval of special use permit +6-0, denial of both
variances 4-2.
.
.
A
.
.
City of Stillwater
Planning Commission
June 14,2004
Mr. Ranum pointed out that no neighbors had expressed a concern about the proposal. A letter
was received from Ronald and Nadine Schoenborn, 514 S. Hemlock St., and James ,and Amy
Tibbetts, 502 S. Hemlock St., in support of the Dauffenbachs' proposal.
Mr. Teske, seconded by Mr. Tumquist, moved approval as conditioned. Motion passed
unanimously.
'~....Lill)
Case No. SUPN/04-44 A special use permit for an accessory dwelling, 800 square feet allowed,
993 square feet requested, and variance to the side yard setback (10 feet required, 5 feet
requested) at 403 W. Hancock in the RB, Two Family Residential District. Michael Vincent,
applicant.
Mr. Vincent was present. He noted that his property is a 12,000-square-foot lot. He said the new
structure would be designed like the main house and have a matching roof pitch. He noted that
he had contacted neighbors, and none were opposed.
.
Mr. Ranum asked Mr. Vincent why he was requesting a variance for the square footage. Mr.
Vincent explained that he would like a three-car garage and without a variance there isn't room
for a workbench, for example. He said he plans to convert the existing attached garage into living
space for the main house.
Mr. Ranum noted the City has a specific ordinance regulating accessory structures, and he' said
he saw no hardship for granting a variance above the 800 square feet limit.
Mr. Teske moved to approve the SUP for the accessory structure. Mr. Turnquist seconded the
motion; motion passed unanimously. Mr. Teske, seconded by Mr. Dahlquist, moved to deny the
side yard variance; motion to deny passed 4-2, with Mr. Turnquist and Mr. Peroceschi voting no
and Mr. Middleton abstaining. Mr. Turnquist moved to approve the variance for the square
footage; Mr. Peroceschi seconded the motion. Motion to approve the square footage variance
failed 2-4, with Mr. Turnquist and Mr. Peroceschi voting in favor; Mr. Dahlquist, Mr. Junker,
Mr. Ranum, and Mr. Teske voting no, and Mr. Middleton abstaining.
Case No. SUP/04-45 A special use perinit for a 3-bedroom vacation home with dinner service,
House of Grace, at 917 W. Myrtle St. in the RB, Two Family Residential District. Suzanne
Daniels, applicant.
.
Ms. Daniels and her husband, residents of Minneapolis, were present. Ms. Daniels explained the
intent is to rent the two bedrooms to family groups. They also would like to be able to prepare
and serve a seven-course meal to guests. Ms. Daniels noted there is enough room in the driveway
to accommodate guests, and there will be no need for on-street parking. She also stated she has
spoken with neighbors.
3
.' .
.
.
.
OS/24/2004 14:40
651430E:"1~
CITY OF STILLW~T~~
. . f PLANNING ADMINISTRATION APPLICATION FORM
COMMUNITY DeVELOPMENT DEPARTMENT
CITY OF STillWATER
, 216 NORTH FOURTH STREET
, -. ST~~LWATE~ MN 55082 .' -'
PAGE 6/10
...10 V
Case No6\'t7p ...iLf!!
Date flied: ~ :) d--I.{ J'tft
Fee Paid: f () cr-::..
Receipt No.: I!!). I '3 ~
ACTION REQUESTED
,)CJ . Sp~ci~lICondltional ~se_ -Pe~ii
Variance . "
Resubdivision' . . .
SUbdivision*
Comprehensive Plan Amendm
Zoning Amendment'" . .
PlannIng Unit Development *
Certificate of Complfance
The fees for requested action are attached to this application.
"'An escrow fee Is also required to offset the costs of attorney and engineering fees.
The app/lcant is responsible for the completeness and accuracy of all forms and supporting material
submItted In connection with any application. All supporting material (I e., photos, sketches, etc.)
submitted with application becomes the property of the City of Stillwater. SIxteen (16) copies of
supporting material Is required. If application Is submitted to the City Council, twelve (12) copIes of
supporting material;s requlred~ A site plan' is required with applications. Any Incomplete appl1catior
supporting material will delay the applicatIon process.
PROPERTY IDENTIFICATION
Address'ofProjectlt43 .~1. ':)Y- . Assessor's Parcel No.33t:J30~/3(){)7;
., 1 (GEO q9ge)
Zoning District -, "\ ) _ Description of Project. ~# . ~ C-4A. ("~~~ /~
~A-.~a,~, I/XX) r-fl./~+h'a9-~ ~~~{T-7
"1 hereby state the foregoing statements and all data, Information and evidence submftted herewith in
respects, to the best of my knowledge and belief, to be true and correcf./ further certify I will comply I
the permit If it is granted and used. .. .
PropertYOwner.@.v,.4J~.-s:I Represenlat~J U~.;
MaDingAddress5'Os ',~4 .J:;) MainrigAddresS yea ~,7I-.
: ciw-SlaI9,-ZipS-lz{/~: '11J1) ~:2-City'-SiaI~<lip5U~;"n)~
Telephone NO.,t57 - 2."7l{ -II b i . ~ l Telephone No. 6'57 - 2.,"-1 / 4>'~ '.
Sfgnatu~/ e~~ Sjgnatu~ E#Y
(Signature Is required) (Signature Is required)
Lot Size {dlmensions~ )( 7..cib
Land Area--LLob~ fti-'
HeIght of Buildings: StJfi'Js
PrIncipal 2.
Accessory -==-,t:..
. SITE AND PROJECT DESCRIPTION
Total Building floor area. 9.9 <7 square feet
Existing 1'1-0 {) . square feet '
Feet Proposed ,'7~""i square feet
Paved Impervious Area ~ squar~eet
No. of off-street parking spaces '=1
H:\m01arMra\sh~na\Pl:ANJ\PP.J=RM May 1, 2UU3
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To Whom It May Concern;
The following pictures are from different perspectives from my personal property located
at 403 Hancock St.
Picture 1
This is a view from the south property line looking at the house. The proposed building
would be in this area.
Picture 2
This is a view of the back third of the lot, taken from the east.
Picture 3
This is a view of the back middle section of the lot, taken from the east.
Picture 4
This is a view of the front of the lot, taken from the east.
Picture 5
This is the view of the back lot taken from the north.
Picture 6
This is a side view of my house showing the pitch to the roof
Picture 7
This is a front view of the personal residence.
Picture 8
This is a picture of the garage at the front of the house. This would be turned into living
space. It represents a 12 x 27 foot increase in living area.
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5/26/2004
To Whom It May Concern;
The plan is to erect a three car garage with living quarters above the garage. The
following drawings reflect the design of this building. It is my intentions to finish this
building so that it matches the design of my personal residence. There are three proposed
modifications that will differ from this plan.
The actual dimensions of the proposed building are 40 feet by 24 feet 10 inches, a total
of 993 square feet.
The stairway will be on the outside of the building to the upstairs.
The siding will be a vinyl slate grey. (This siding will match the color of the home)
. The finished square feet on the upstairs will exceed the allowed 800 square feet. The
goal is to get a variance and have a 993 square foot upper as per the attached plans.
This is my personal residence and a homesteaded property.
If you have any questions, cOmments, or concerns, please contact me at:
Michael Vincent
403 Hancock St. W
Stillwater MN 55082
Telephone 651 276 1168
Work 651 2758417
Thank you for your time.
Sincerely,
~~
Michael E. Vincent
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PLAT MAP
Borrower: Michael VIINCENT
Prooertv Address: 403 Hancock street Wes.t
Cltv: Stillwater
lender. JENNINGS STATE BANK.
File No.: 403 Vincent
r.llse No' .JFNNINGS BANK
!=:tRtF\' Mlnn - , .. ,- Zio: 55082
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MATERIAL LIST
POllNDATION MATEIlIAL
NOTB: RlUNDA:J'IOII WAlL IS P1otJ1lED WITH A 30" WAIL
1IElGHI'.
QrY \JNIT
1040 80FT
944 LNPT
28 C\JYJ)
365 PC.
3 SA.
30 !lA,
3 BA.
...~~u.:>N
6X6410 WIRE MESH
H REINFORCING REBAR
1ll!ADY MIX CONCllIm!
(7 CONCRRTE FOR fOOTINGl
(8 CONCRETE P01l. FOUNDATION WALL)
(13 C_,.~..o:.FORSLAB)
Sn..L SEALER 3-1I2".X SOl ROll
FOUNDATION BOLT 1/2' X 12'
lWLL AWM PLAS1BNG 10 IN X ~ FT
(1'EIlMlTE S111EU>)
3 PC.
3 PC.
56' PC.
33 PC.
3 PC.
.0 PC.
7 BA.
. PC.
PC.
2 EA.
2 PC,
19 PC.
2 PC,
II PC,
I Pc.
2 PC.
2 PC,
9 pc.
I Pc.
15 PC.
15 PC.
3 PC.
72 PC.
35 PC.
7 BA,
2 EA.
3 1lA.
2 EA.,
3 1lA.
2 ];A.
3 EA,
24 EA.
WALL FRAMING (COIIfimIcd)
QTY llNIT DESCIUP110N
4 EA, 101ST IIANG1!RDBL 2X8 TO 2X12
4 SA. POST ANCHORFOR6X6
2 EA. )' DIA X 8' ST!lI!L POST (VARIES)
2 PC. 13/4'X117I8'XN'QSTRUcrLAMIlM
(Pl.OOR BEAM)
I PC, 13I4'XII 718"X12'.o' STRUCT LAMBM
(PLOOR BEAM)
I PC. 131<'XII,718"X14.... STRUCT LA.\IBM
(Pl.OOR BEAM)
6 PC. I 3/4"X11 718"XIO'-O. snwcr LAM 8M
(GARAGE DOOR HEADERS)
10 PC,
42 PC
10 eA.
I SA,
42 SA.
1 EA.
10 BA.
. 4 ROLL
16 1lA.
42 1lN1lL
I LOT
8 PC.
5 PC.
EXTERIOR DOORS AND WINDOWS
NOTE: VERIFY R.O. DIMI!NSIONS WIDOO8JW1NDOW MF'R
QTY UNIT DESCIUP'l1ON
5 SA. SCREENS - ALLOWANCE
2 EA, llNTRANCE KNOB BRlGllf BRASS
3 EA. '9x:1 $n.GARAGB DR AIL PANEL
1 SA. D.eLUXB sn. DR {1f 2-1L116 PANEL
(GARAG1!)
I l!A. DELUXE!ITL DR UT 3-01IH 6 PANEL
(ENTRY)
I l!A. 4.oX3-6 VINYL SlJDING WNDWWHr WOIS
(KITCHEN)
4 I!A. s.oxs.o VINYL SLIDING WNDW WHT WOIS
(I BEDROOM I)
(1 BEDROOM 2)
(2 UVlNG!lM)
1 EA. 6.oX64 VINYL PATIO DOOR WHr
(DINING !lM)
I EA.
2 EA,
64 EA.
12 TUBB
10 GAL.
200 LNFF
100 I.NFT
3 PC.
EA.
3 PC.
3 PC.
PC,
BATH CABINETS AND ACCESSORlES
QTY UNIT DESCIUPTION
I EA. LAV 19INSTEELSllUML'REMB
I];A. S1lOWEI!. ROl),AJ)lUSTABLE ALUM
I EA. ROBEIIOOK DOUBLE CIIROMl!
I EA. PAPER IlOLDElUtllCESS CllROMl!
I l!A. SOAP DIS1lPllOJECT CIlllOME
I BA, 18lNTOWELBA!l. WI1lRKTCIIROM
I EA. 241N TOWEL BAR WIBRKT CIlROM
4 LNfT VANlTYCQl."...~vc -POST FORM
I SA. VAN42 VANnY BASE CAB1NlIT
I BA. MIIU<oR 1-1 PLATE 42X42
BArn F1XTI1RES
QTY UNIT DESCRIPI10N
I EA. TUBIS1lIl PBIlOl.S ill CllI1M1!
I EA. CREME WOOD T011JIT SEAT
I EA. TOlLETTANK
I SA TOILETBOWL
1 EA. WAXTOII.ETBOW1..RlNGS
1 PAlR TOILET DOLTS 1I4"X2-lJ""
1 EA. FAUTUBlSHOWER SING LEVOIROM
1 EA. LAVFAUCBT-cHR.OME
DRYWALL
QTY UNIT
6 EA.
3 BA.
80 BA.
40 EA.
9 EA.
8 EA,
60 ];A.
DESClUYfiON
NAlLDRYWALLBRTRS 5 LB I.YSIN
GYPSUMMOISTllI1S1ST 4X8-1/21N
OYPSUMRE.GULAR4X12-1121N
GYPSUMFlRESlIEILD 4X12-5IS IN
GYPSUM JOINT TAP!! 250I'l'1lOU.
USG AlL PURPOSE MIX 62lB PAIL
WALLBOARD ........~_~BAD 1-114 IN 8FT
INTERIOR DOORS, HARDWARE AND TRIM
QTY UNIT DESCRlPTION
28 LNFF WEST COAST SELEcr IXI2 D4BTR S.S KD
(STA1Il SKIKl' BDl
NAIL FlNISI1BRlGHl" LO 4D
NAIL FINISH BRIGHT 5 LB 60
POPLAR STAIR TItBAD 1I.112X)6
Il()PLAR STAIR.fUSER 1-1t2X36
34' B1IlClIBALUS'l1!ll-
NEWEL POST wrm ROUND TOP
B11lCII HANDlWL
BIROi WAU.. iW,)'::'~ .;&:,
BlitCH SIlOEllAIL
2.114- COLONlAL CASINO
(Iller DOOR TRIM)
2-1/4" I1ANDlWL
HANDRAlL BRKT BRT BRASS
METAL WAlIDROBE SIlELVlNG
MIn'AL PANTRY/LlNl!ll SHllLVlNG
PASSAGE KNOB BRlGllf BRASS
PRIVACY KNOB BRIGHT BRASS
BATHDOOR KNOB COPA
6-0 DOOR BlR)LD MOU>lID 6-PAN .-DR
4-0 DOOR BOOLD MOLDED 6<-PAN 4DR
DR UT INTMOLD 1-6IlHPIIFI
DR UT INTMOU> 2.. RHF1IFI
DR UT INT MOW 2.. ill PI/Fl
DR UT INT MOLD H RIlP1IFI
DR UT INT MOLD H UI F1IFI
DR UT INTMOW 2.. DOUBLl!AC1lNG
DR UT INTLOlN 5.() BIl F1IFI
I EA.,
I l!A.
13 BA.
le SA.
21 EA.
I EA.
10 LNFF
I EA.
10 LNPT
60 l,NFT
14 LNPT
2 EA.
20 LNFT
35 LNPT
4 EA.
2 SA.
I SA
lEA,
I EA.
I EA.
tEA.
2 EA.
I EA.
2 EA.
I EA.
I EA.
J.... ~...... CABINETS Al'm ACCESSORlES
QTY UNIT DESCRl1'l1ON
I EA., KlTPAUCET..INGLEVER WISP
2 EA. BASKEr STRAINER.
I EA. DOUBLEBOWLSlNX7'/20GUAGE
20 LNFr KIT. COIJI<-rElUOP - POST FOllM
I EA, WI830 WALL CABlh'ET
I EA., W2130 WAIL CABINET
1.8A. W2430 WAU. CAB1NE1'
I BA. CWU30 90 DEG CORNER WALL CABINET
1 EA. WlOI8WALLCAB1NlIT
I EA. W3615 WAlL CABINET
l EA. 824 BASECABINET
I l!A. DBI8 DRAWERBASE CAB1NlIT
I EA. Sll36 SINK/RANOE BASE
1 EA. BLB36139 BLIND BASE CABINET
I EA. B1.B4S148 BLlNn BASE CABlNBT
2: EA. )" BASE CABlNETFII.I.l!R
I SA. 3" WAU. CABINEl' PU.LER
G1J'ITERlNG
QTY UNIT
I EA.
4 ];A,
6 EA.
4 EA.,
6 EA.
4 EA.
2 EA.
DESCR1PfION
GUTTER ALUM 10FT WIlIl'E
GUTI'Ell. ALUM 20PT WH11'E
GUTI'Ell.ALUMELBOW2X3 WI11'I1l
all SPOUT2X3-lOFf WH1TIl
POUT BAND 3' \\<l-I1TIl
(i1] IP JOINT CONNECT WH
LWfENDCAPW1I1TE
-
Extrtmocuo has gooe into assuring 1hIt Jour UNlb:Iia11ist is aa:wa1e. HO\\'fWr. due to.variatioras in local buUdiDg pac:Ucel 8lUl ",idcIy dUFcrUl8 coclt
__!he..." qual\IiIics list<>d..- be..... ._, J byllalllc -SO AIlcma1l>...1JIC. '(!IDA). The _... otthls Iiot 1$ to pnMde you
wiJh a;uide_ ",lUeriDgyour goal ill.lI< proje<t planni.. process. You shuuld lllllClld lhi,liot.. ~ bylh. buildin& CllIldiIi.... of'your
COIlStnICtiaa. * aa41oca1 building MJUIatloaa.
Ie iacsSlCntialIhal you RNicot chit maltriaJ 1istlU'ld dlc ~"H_'.' ..~.'" drawiGp \\idl Jour~ awl II'UlteriaI supplier in o. to \'Cri(ypmdutt Ii.. color,.
mcasurcmePIS. and 4csc:riplions of die IlbItaWs listed. Prior to COIlStnJetion. aU mugh stUd opcaiags tor dootI and wiadows sbou1d br \'CriJiCd ImccI 01\
Ihcunita_and 1hc_..........llllOlcdlnslallalio. L....._~._ Tlul....criallisldou... illCllIde.oup plwnbi.g. -s au4 air,
COIldiIionillg_du_rkand,pplJanccI.
:""._ 7"~~~~''''~~~ ,,-.- -.
i='fr~t:'-~l:r(~~'V ........__ ..'
3 CAR GARAGE APARTMENT
G!JT11!:RING (COIltinuod)
QTY UNI1' DESCRI1"rION
12 PKG. 0tJTrER ALUM FASCIA BRACKB1' \VlIT 4JPK
2 EA. GtJ'1'mR AWMIlIG1U END CAP WII1TE
2 EA. G1JITER SEALER W1I1TE S OUNCE TUBE
FLOORING AND INTERlOR WALL FINISH
QTY UNIT DESCIllPTlON
1 U. NAIL FlNtSH BRIGHT S LD 6D
128 L'IFT CARPET,PAD FOAM 3/S"X6' WIDE llOIL
200 LNPT CARPBTTACKSTR1P
27 LNFT 12' WIDE !lOLL VINYL PLOOll COVElllNG
1 EA. GOWCAIlPETBARI-W'X3'
2 EA. GOWCAIlFETBAllI.I/2"X6'
61 LNPT CARPET 12' WlDBROLL
m LNFI' J-1/4'COLON1ALBASEMOUWlNG
12 GAL. DELUXE Wlll11l1NT WAIL PlUMER
11 GAL. OFF Wl111'E INT PA1NI'
1 GAL. WHlTIlINT SEMI.GLOSS PAINT
INSVLATlON
QTY UNIT
15 EA,
18 &A.
22EA.
2 l!A.
3 l<OLL
2OEA.
ELECTRlCAL
QTY UNIT
I EA.
I EA.
2 EA.
I EA.
I EA.
tEA.
9 BA.
I BA.
.. e:A.
2 EA.
2 EA.
....,::..)...n.:.:,u,v~.
1)X24 UNFACED D"lSUL. R.30 80 SQ'
(CEILING INSULATION)
,3 Il1XlS PACED INSUL &.13 88..l2 SQ'
(WALL INSULATION)
6XI' PACED INSUL 1l-19 48,96 SQ'
(fLOOR INSULATION)
lNSULA:TING FOAM 12 Oz. SPRAY CAN
POLY 6 MIL NAnJRAL .'XlOO'
VEN11L.o\TION BAPfUlS 24"X'S'
DESCl<1P110N
EXHAUST PAN.. BATH
TIlERMOSTAT WA!.LM01lNT
SMOKE Df.TBCTOR
DOOR BElL nUT1'ON (\lGHTED)
0001l C1I1MIl KIT (DOOlIBELL)
TRANSPOIlMER(DooRBELL)
UGHI' F1lC1'I.JRES.. ALLOWANCE
TlIERMOSTAT WIIlB Is.<! 50 FT
ltO.o\mXCOPNM 100' ISAMPl4-2WG
ROME)(COPNMlllO' 15AMl' IH WG
RDMIDC COP NM IUO' 20 AMP 1'2-2 WG
ELECTRICAL (eOlltinucd)
QTY UNIT DESCR1l'I1ON
I EA. ll()fo..D!X COPNM 50' SO AMP 6>-3 WG
1 EA. GROUND \VlRB'" BAllI1 COP NO"
12 SA. SWlTCIl SOl. GRD ISA.
4 EA. SWITCH 3.WAY ORJ) ISA.
6 EA. COVER PLATE P01l. SOl. SWlTCII
5 EA. COVERPLkI'E FOIl2-GANG SWITCHES
17 SA OUl't.ETDUPLEXGRD ]SA.
IS EA. COVEllPLATE POll.Dl11UX 0lII1.ET SOL
100 LNFr DOOIlIll!LL WIllE 18-2 COP
2 EA. WllA1'llERPROOFREC COVER
1 EA. WIllE NUTS lOOIBOX MEDWM
I SA. WIRE NUTS lOOIBOX l.AIIOE
I EA, GROllND ROD COPPEIl CLAD 5IS-IN In
I SA. GROUND CLA11P ./2 TO . INCH
2' l!A. PVC WALL BOX WINAlL SlNOl:E
2 EA. PVCWAlLBOXWINAILDOUBUl
12 EA. CEIUNG BOX 4' ocr. WIO BAR
8 EA. BAR SIlT FOR C1!ll.ING BOX
::0 EA. ROMBXIBOX CONNE<;'roR 3IS INCII
2 EA. IlOMEX STAPLES lOOPK
I EA. PULL CIIAIN UGHI' SOC1<In'
3 EA. KEYLESS UGHI'SOCUT
I EA. RANGE RECEPTACLB FLUSH SO-AMP
1 EA, COVER PLIJB fOR 240V. RBO!PTAa.:E
1 EA. PANEL BOX 4OC1R200A
8 EA. CIRCUlI 1lIlI!AICER 15A SF
8 EA. CIIlCUIT IlIlI1AK1!Il20A SF
I EA, ClRCUTr BllEAI<EIl30A DP
I EA. GRDPAULTBREAKEIl20ASP
. EA. GIlD PAlJ1J' itl!CEPTAClJl WI COVER
1 HA. PVC CONDUIT SCH. 40-112 IN 10FT
I EA. ELBOW PVC CONDUlI WINCH
11ffT1 A1 I\TnO' QUAUTY PROJECT PLANS FROU,
\.!.a&'llJ.1J....., HOA. INC. . $1, LOUIS, MISSOURI
DO.IT.,.OIlIt."" ".II/..ftl CCOP'YRlGHTZOOO,AL&.RJaH'hRfHR\lED
This plan bas bOcG ~ to meet prof'cssilloal sian-
dards of ccnwuction~ A carerut study at plaa in~
lions iDd d1mcns.km& is adYixd befOre 1tUtio,g.
PROJECT PMN NO,
1
6
FLOOR AND WALL FRAMING
QTY UNIT DESCRIPTION
61 PC. 2X4X16 GRADE MARK 2 OR BElTER
(18 1ST Pl.Il EA'T TOP PLATES)
(41ST FLIlII'T TOP PLATES)
(8 2ND PlR EXT BTM PLATES)
(12ND fLll.INTBTMPLA1'ES)
(162ND PLRI!XrTOP PLATES)
(14 2ND fLR IN!' TOP PLATES)
:2X6X16 GRADBMAR!{ 2 OIl BIlT1'EIl
(I 2ND FLIl EXT BTM PLXl1!S)
(2 2ND PLR EXTTOPPLATES)
2XIOXIO GRADEMARlC 2 OIlBET1'ER
(1 .1 ...........'101 HEADERS)
(2 EXT DOOIlllEADBRSI
2XIOX12 GIlADEMAR!{ 2 OR BE'l"I'ER
(36 PLOORIOISTS)
(8 BOX SILLS)
(4 WINDOW HEADERS)
(8INT DOOR I1BADBRSl
2XIOX14 GRADE MARK 2 OR BBTI'BR.
(PLooIlIOlSTS)
2X12X14 GRADE MARK 2 ORIlETI1lIl
(STAlRSTRINGEllS)
11lI1ATED2X2X8 OM 2 Oll1lll'm!ll
(1)ECIC SPINDLES - Cl1I)
TREATED 1)(8)(1 OM 2 OR lilnTEll
(STAIR IlISERS - Cl1I)
TREA.TBD 2XoIX16 OM2 ORBETI'ER.
(7ISTfLRE.'Cl'BTMPLATES)
(2 1ST FLR INT BTM PLlJl!S)
Titl!ATED 6X6XIO GM 2 OR BETTER
(DECI<: SIlPPORr POSTS)
TRI!.l\TBD6X6X14 QM2 ORBEn'ER
(DECK SUPPORt POSTS)
TREATED 2X6X8 OM 2 Oil BETTER
(1)ECKIlAll.)
TREATED 2X6.'\:10 OM 2 <>aBETTER
(18 DECK SURFACE)
(lDECI<:lWL)
Tl1EAl'ED 2X6X14 GM 2 Oil BET1'BIl
(DECK WL)
TREATED 2X'8X8 OM 2. OR BETTER.
(9 DECK 101STS)
(2 DECK CAP)
TREATED 2X!X10 GM 2 OIl BETTER
(DECK CAP)
TREATED 2xaKI4 GM2 OIlBETTEIl
(DECK CAP)
TlUlA'I'ED 2XIQXIO GM 2 OIl BETTER
(I DECI<: BEAM)
(I LBIlGER 80)
TREATED 2X12XB OM 2 OR BE1'1'B1l
(2 DECK RIM IOlSTS)
(7 STAIR TREADS.. Cl1I)
TREATED 2X12XIO OM 2 01l1ll!Tll!R
(DBc!{ IlIM JOIST)
2X4X92..518" S'IlJI) ORADE
(105 1ST PLR EXT STIJDS)
(30ISTF1.R.lNfSTIJDS)
1120 2ND PLR EXT STUDS)
(110 2ND F1.R INT sruDSI
2X-lXS SnJD GRADE
~C.llLOCK.INGICABINET NAI1J!RS)
2.'\:6)(92-518' STIID GRADE
(2ND F1.R. EXT SnJDSl
IS/)2 RATED SHTNO 3PLY 32116
~lI!ADEll F1.1TCH PLA1'ES)
1116 WAPBIlBOAIlD.QSB PANEL 24116
(EXT WAlL S1lEATlDNG)
23m T&O PLYWOOD:W OC
(PLOORS1ll!A1H1NGl
PL\'WOOD SUBPLOOR GLUE (QUAR1)
NAIL CC SINKEIl ~ LB 8 D
NAIL CC SINI(EIl ~ LB 16 D
NAlLCOMMONGALV 5 LB 8n
NAil GALV5LB 16D
N OOD UND.ERLAY 'LB 2lN
B 16CTl!.50PCBDL2XIO
10 SGL:!XlI 1'0 2X12
ROOF SYSTEM
QTY llNIT DESCRIPTION
18 PC, 2X4XI6G1lADEMAlUC20RBhTfl!R
(10 TllUSS BIlACIN<l)
( 8 SOFFIT FIlAM1NG)
2.'\:6XI6 ORADE MARK 2 OR BEITER.
(6 SUB FASCIA)
(4 SUB tw:B)
~WLn.pUllPOSE 2X2X92-5JS'
(SOm1'NAILl!Il)
PLYWOOD 318 OIl 11/32 BC PIN!! EXT.
(SOI'F1T)
15I311lATED PLYWOOD 4PLY 32/16
lROO1' SREATIIlNG)
IXSlCI6 GRADB MAR!{ 2 01l1ll!Tll!R SlS
(6 FASCIA 80)
( . RAKE! 80)
NA1LIlOOP GALV ~ LB 1181N
IlAPTEll TIE ....7I8INCH
FtYWOOD CUP 2~ PER CTN WINCH
CON'l1NUOUS SOFfIT VI!NT 8'
ASP1lALT f1!LT NO 15 4 SQUARE
DRlPEDGE GALV 4-112 IN X 10 PT
2O......FlBERGLASS SEAL DOWN S1IINGLES
R.OOPTllVSSES
( 2.26'-<)" "12 GABUl END TRUSSES)
(J9 - "'.0" 5112 RooFTllUSSES)
Lt.... ~U'A nNISHAt"'m TRIM
QTY UNIT Dl!SCRlPt1ON
6 PC. 2X..xa. GRADE MARK. 2 OR DE'I1'BR
(GARAGE DOOR SUIll<OUNDI
2X4X10 GRADE MARK 2 0IlllETI'Ell
(GARAGE DOOR SURROUND)
Titl!ATED IlC4XS GM 2 Oll1ll!Tll!R
(PLANTEIlBOlO
'I'RB.A1lIJ) 2X6XS OM 2 ORBBl'T.ER.
(PLANTEIlBOX -IlIPPED)
TREATED 2XSXS OM 2 0IlBET1'E1l
(PLANTEIl1lOX)
TItI!ATED 2XI0X8 OM 2 OIllll!TlEll
(PLANTEIl1lOX)
n LNFT v...~..::n~dUm CEDAR lX3
(GAllAGBDOORSTOP)
'8 LNFF WESTB1lN RED CEDAR 1lC4
(16 WOOD VIlNI"l1l1MI
(42 GARAGE DOOR TRIM)
336 L'IPT WESTERN RED CEDAIlIX6
(136 COIlNEIl 80S -RIPPED)
(128 WINDOWTlUM)
( n GARAOE DOOIlJAMB . RIPPED)
.8 LNFr WESTERN RED CEDAR IXlO
(BAND 80)
NAn. HARDBRO SID GAV SOLB 2~lnJN
WOOD YaW 1SX24ll11CTANG1JLA1l
,J8.4X9 RGH SAWN FIR. Tl~n..a~oc
(SIDING)
W1I1TELA1EXCAUIJ{ 10.5OZ1tJBB
PA1NI'l:EVR WETI!R WlnTEII'INT
Z-PLASlBNG
METAL E'LASHING
(DOOR/WINDOW IIEAD & BAND BD)
SHEETNO,
1Ol'AL
15031
.
BUILDING SPEC/FICA TIONS
DIMENSIONS.
b8::~=M~as"==:!:z:'Ua'.it-'trtaHY,\~:~ ~~J1r~~:::r" ~ I&UlCTIiD
~ f':""TI=FSJA:.
YA.RD lUt'lBlut
..r. - l.2OOPSI
,.., . 101 PSI
I I,IOO~PSl
STlttleT LA" woon Bl!!'AH
,. - 2.AOO rts
,., 2U Pst
iii l.tOO.ooo PII
DESIGN LOADS,
ROOPS
III/DOD OR
:.r~t~Il
r~f:16t:jff!{;) is
IllK/l'lutl lOlL eaAl~ PRlEISlIRa - 2.100 Pill
"LOORS
aAlCONlI'!.6
0000
CAR,..T
OllvrJtn
itlri.""
()It STOHl
,.
,.
..
'''''CID
llEC.
,
..
n
..
,.
s.
CONCRET!:.
1a.Af!1 gO!~tfl:f~S~..'~L~.f..
"ORCI5".H~. AU ILA,SrUNDER INTERrOR
ON , I'IlL pQI. YaTMn.IiNliI VAPO_ BARlttSR
aR:~VJjftl~\O~A:1tcz= ~g='''~i1-&r,:allllo~n~&TL-~''A' t.r~"l'lTIft4 CON--
STRUCTURAL~
~~-oJm'l:a":GI!e:lt"c~t~~~~,,l'W~FS;:r~~=l m..c.rCUNG1
f=noRe IS ~~RAI1' 'HALI. saAR: "At. ()fIR.alaR ENGINeER: /It THE ITATalN IIHfCH THa
ia~~lt~':~~R OR TJl!uas TII!~DOlIItfS lIItd"SON 1141 OR eQUAL) AT EACH TItUU OR ItAfITElt
IoUIV8 AN
caMPOli
.". ItAP
C1T'1"OJr
THi INT
~~~~"L~~L'~td'IIlc.~.M~~=:~ ~~~ii~~..:80TA~i,t"'AND
~"IJc:~~d~g\.=:"1u. AND COLlI,... IHAU. COMPOItrt UTN TMa NteRlCNl ....llTIITa 01" lTUL
fr.~A:~ :1~~":~1aT~T*~oo~=n.~~~'i~Ni6"NOt\i1onT~"i1~1t TIll.
ClUtTBR V.Ill'nCALL'Y'.
61''':ii~~~~~e'fr~ ~of=: ~:-to:!lrr..ga~~O~~O'::Il~:tD~iM.flt1;ACH "" TWIClCNltIl
~~..
UP TO ... ""ET
:i:~8.~:~
:~ +8 1 ;In
~_lIli1t7_"
.....:t" . v""
:::':~i=:~"
f: : ~"~i..VA.
EQlllinA TIO~
t~If~~r~~,Jl J~Rf~~~I:=ll=l~~H~:J#lIt~:g UVN~T:.t.~tOJ.':t:~~w:~:~~. 1II1l4
~~ft1~I;S%:::;H)~!!~TiEii~j\ftti~=ivA:1rn~~;I~!i+i~\;ri:>>::"~ I~ppp
&'::e~i'tEvr~Tm'~ ~ ~~o~i~" ~'f,t,"~';'i~lI~a ~HU~Jrt~A\'T T~ ~="''t'o: INTO
aAt{'i~~.c~":~~"'e'~:b'::',J'1tu.uo OR IP_"YIIO ON IIATliR""OOl'1frtCo COhJ'QlJND TO I!XT.RlDR
.. "Q~ I'OUNQATfON fALL Ort:AlNAc.&:.lHaTA~'" ItINlf1Un ~nlE.TaR ORAfIll"M TILl Ort f'tIR'0lt4TED PIPE AT
~iOi:I' ~:"I~i~L~: ru&o,r.~~~ 8~a,m=TORL=~ta&EdJXA~".:"a:LICABLIl
ii~.~ltlt:~~ ~~~l.tO=~R~:muPiR Il~~~~ORTG8JtJt~1:.~'f"illiT
M~~,oJ'~'l':I!TfmOJf~CR~S ReQUlIteo AHQ R.tIO~ ALL IlI<1OO COM6TIIl.IOTIOIl ""TERrAL. I'RCNt THe
tN~\"i~~H~-~LL', .AU' 'iH:trix'\~ ~~o~ ~'1~ff810"J.Hl~~'tI.r.L-= f~:~TMrNOATION
CARPENTRY.
It o..eftlPlc.S ~RB .JOI1T6TalltMlA.TI
.f~IIN. AT ALL ODOII' AND dHOOlI O.....lICGI
t\
,. rl.QOR$ TO ae .,,-.-. ~.........l) 0,. ,..<to TQ~GU& AM) GROOYe PLYGC),OO c.Luao AIfD MAlU.o TO nooIr JOIST"
='~I~!fJL?:m:~~.r m"&AI~"'LiWl~Io\:f~=t..~~"I~~i=~lf-=.r:lA~
1u~~:'~~:Jt~~ ~ard'fifAgeIX';.=~?~'JRA'o...ttlA=lr ClRICTtOll& AT
g*~\mA .='i:'i;.(<<HW.<<J~"Ktto~fi~~~U;~~H'beeg'::Tfl~:m:L~
~111~~=l~h~~~~1'p}V~N:Y;}'I~~~~fi~Gm~~eKe.
1.INTefilI01lt """'H MURlALI SHALL NOT HAya A '}.Ate 1PfIII...o RATlNe; IIXCUDIHG 200.
~=r.ri&~J ::;l~t~!~iP~"8sMUttiR~~Kl:M:=~"ti~ "~'tOCkSD.
;'t'
INSULA TION:
L :==l:~~n~~:J&lMtc~'~~A=bLL Cln.lMGl
~ t'llflltlUtt R..... BATT INeu&.4TfOH III AlL l"LOORI ADJACEltT TO TIoIIi &XT'RlOR OR UHH&ATIO "'.lCab
~~:U~~Ac:e:o IM8Ul.AT1OH.lllaTALL tlNlrut' tilL "O\.YfiTlineNI! YAPOIt BARlllaRI "'GAlMIT IliA"" WI 011
.. ALL exTalltlO. utlDOlUI Ml TO sa 1~IU&."TlflG OOIllllLII (aLA1aa,
1i.f~c::M'a~N.A~::.rf8't:'..)Cv..\."'8:\l~' VaNTa. PlPI! Pe"UIlA11ON, IIOTTotI "L"TU ANa AROUNO
s. maTA&.L IILL leAL.1it aeT1lE.lN l"OUNOATION IlAU AND TRa...'ao wooo 'I.L ~AT",
.
.
LIGHT AND VENTILATION:,
~~':IH~N~~a"iE."'\2'L.h't:::~r UIaO I.. COfWIleTIOIt urTH IOJII'lT V'"TS TO PJtOYID& RMOVAL
s:'l.....~ W Ji:fn.".rJ~~1&~->>:'tUI~~f~= ~:mrr 0:0
PLRC:::Tf~li! ~w.r.'i,~a::"o:r ~:Sd~ mqk~TAfo~H.J
:~,E i~'~~~:.;ZrJ:1\~fW!~'~Ji$!A1~~i'
Iart 11 IQT.....LIlD OvarlTHI. GIIOUNO IUJUI"CL OHLT 10' f'lIRCIlI'lT 0' tti/ A8QV' vallT
i~iR il Jis93:~~~i~'b~~Ii,:gI~I~!~;:.rt?:~j i~IJ2k~~n~l~ ~f 9laJ.~"'~"Ha
fO.~~~'Tll!'f~=t~~C.T=-~IC.IU"Ll SXUAUIT 10 c.." MNmIM TO THl &X'I'IiRIOfit. IT II HOT pa1MU18L.
~~\~=o5:~~~~W~M~~tJ.'i~\tIEaUE~'lO:~~~J~==~Ll
1.. ~O~:::gli!l~~" nc"pl!l nUTl1t(, tloll. 'Ol102llkC. I'IHlMIIf1"
-2""
i,' SO. "'.
AU ....tlITTCD '0 H"'" A ~III'I
.e O.TAINeO .... TIoII. t.lOJtrtAl o..EIi'ATlOft 0' THe UHOOlII foRO" TH& IMSlDI.
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t DUI"Lex OUlLar fQ1 ReCEsSee CAN +C'~IN" PAN
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SCALE: I 1/2' . 1'-0'
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City of Stillwater
Heritage Preservation Commission
June 7, 2004
Members were appreciative of the changes that have been made. Mr. Johnson moved approval as
conditioned, changing condition of a~proval No. 2 regarding lighting to review by the Heritage
Preservation Commission, with a 17t condition that the mechanical unit ventilation louvers be
looked at for sound mitigation and submitted to the HPC at a later date. Mr. Eastwood seconded
the motion; motion passed unanimously.
Case No. DR/04-34 Design review of exterior signage for The Salad Shoppe at 221 E. Chestnut
St. Dave and Kathie Triemert, applicants.
The applicants were not present. Mr. Lieberman spoke against the proposed spelling of
"Shoppe." Mr. Johnson questioned whether the phone number was necessary on the sign, and
said it would be nice to see color samples.
Mr. Lieberman moved to approve with the conditions that the applicant be asked to consider
changing the spelling of Shoppe; that the signage to less cluttered than submitted; and that color
samples be provided to staff for review. Mr. Johnson seconded the motion; motion passed
unanimously.
. rC'ase No. DR/~4-35D~ign review of an accessory dwelling unit at 403 Hancock St.Michael ')
~incent, applicant. _ ~
Mr. Vincent was present. He said the new structure will match the existing house. He is asking
the Planning Commission for a variance for the square footage. He said he has spoken to
neighbors, and none have expressed any objections to his plans.
Mr. Lieberman pointed out that the HPC can only review design; the square footage is for the
Planning Commission to consider.
Mr. Johnson moved to approve the design with the condition that the roof pitch match the
existing house and that the siding of the new structure match the existing house or that the
existing house be resided to match the new structure. Mr. Peterson seconded the motioIl; motion
passed unanimously. '
Other items:
Bob Lane, Joci Tilsen and Meg Brownson representing the Historic District of the Greater
Stillwater Chamber of Commerce appeared with a request to reintroduce the banner program in
the downtown district. Ms. Brownson said the Chamber would buy the banners. The banners
would be sponsored by participating businesses to help fund the program. They showed samples
of proposed banners, which included the themes "explore, play, welcome and dining;" the
banners also included the name of the sponsoring business.
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To Whom It May Concern;
The following pictures are from different perspectives from my personal propelty located
at 403 Hancock St.
Picture 1
This is a view from the south property line looking at the house. The proposed building
would be in this area.
Picture 2
This is a view of the back third of the lot, taken from the east.
Picture 3
This is a view of the back middle section of the lot, taken from the east.
Picture 4
This is a view of the front of the lot, taken from the east.
Picture 5
This is the view of the back lot taken from the north.
Picture 6
This is a side view of my house showing the pitch to the roof
Picture 7
This is a front view of the personal residence.
Picture 8
This is a picture of the garage at the front of the house. This would be turned into living
space. It represents a 12 x 27 foot increase in living area.
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5/26/2004
To Whom It May Concern;
The plan is to erect a three car garage with living quarters above the garage. The
following drawings reflect the design of this building. It is my intentions to finish this
building so that it matches the design of my personal residence. There are three proposed
modifications that will differ from this plan.
The actual dimensions of the proposed building are 40 feet by 24 feet 10 inches, a total
of 993 square feet.
The stairway will be on the outside ofthe building to the upstairs.
The siding will be a vinyl slate grey. (This siding will match the color of the home)
. The finished square feet on the upstairs will exceed the allowed 800 square feet. The
goal is to get a variance and have a 993 square foot upper as per the attached plans.
This is my personal residence and a homesteaded property.
If you have any questions, comments, or concerns, please contact me at:
Michael Vincent
403 Hancock St. W
Stillwater MN 55082
Telephone 651 276 1168
Work 651 2758417
Thank you for your time.
Sincerely,
~~
Michael E. Vincent
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MATERIAL LIST
FOUNDATION MATERIAL WAU PRAM1NG (cominu"'l BATH CABINETS AND ACCESSORlES
NOT1l; FOUNDATION WALLIS P1GlIRED W1Tll A 30" WALL QTY UNIT DESClUPTION QTY UNIT DESCR1P'ilON
III!1GIIT, 4 !lA, JOIST HANGER DBL '''' TO 'XI' I EA. LAV I'IN STEEL SIIUM CREME
QTY Ul<JT DESClllI'l1ON . llA. POST ANCHOR POR 6X6 I EA .)a.......:,.:.. ROO-ADJUSTABLE ALUM
10-10 80FT 6X6-110 WIRE MESH , EA. 3" DIA X 3' STEEL POST (VARIES) I EA. !<OBE HOOK DOUBLE CHROME
'4. LNI'T 114 REINFORCING REBAR , PC, 1314"XIl 713"lC24'.o" STRUCT LAM.M 1 EA. PAPER HOWER RECESS CHROME
28 CUYD IlEADY MIX CONCRETE (FLOOR 1l2AM) I EA. SOAP DISH PROJECT CHROME
(7 CONCRETE FOR Poo11NG) PC, I 314"XII113"XI2'.o' STRUCT LAM BM I EA, 13IN TOWEL BAR WIBRKTCH!<OM
(3 CONCRl!'re FOR POUNDATION WALL) (Pl.ooR BllAM) I EA. '4IN TOWEl. BAR WIBRKT CHROM
(13 CONCRET1! FOR SLAB) I PC. I 3/4")(11.7/$")(14'.0" STRUCT LA.\l BM 4 LNn VANITY COlJNl'ERtOP" POST FORM
J SA. SlLL SEALER ).1I2"'X jOl ROLL (FLOOR BEAM) I SA. VAN4' VANITY BASIl CABINET
30 EA, FOUNDATION BOLT 112" X 12U 6 PC. I JWXU 118~XlO'.O. STRUcr ~'-1 BM I IIA. MIRROR 14 PLATE -'2X42
3 EA. ROLL ALUM PLAS1UNO 10 IN X $0 f1' (GARAGE DOOR HEADERS)
(TERMITE SIlIEU>) BATH f1XTIIRES
ROOF SYSTEM QTY UNIT DESCl<IP'I10N
FLOOR AND WALL FRAMING QTY UNIT DESCRIPTION I P.A. lUDJSHR FBRGLS Wi CRE.\.1B
QN UNIT DESCRIPTION IS PC, 2X.X16 GRADE MARK 2 OR BhL-la I EA. CREME WOOD TOUT SEAT
61 PC. 2X4XJ6 GRADE ,MARK: 2 OR BE.1ThR (10 TRUSS BRACING) I EA. TOILET TANK
(IS IS'HLR E)("rTOFPLATES) ( 8 SOFFIT FRAMING) 1 EA TOU.ET BOWL
(.ISTPLRINTlOPPLATES) 10 PC, 2.'(6)("16 GRADE MARK 2 OR BETTER I EA. WAX TOU.ET BOWl. RINGS
( 8 2ND PLR. EXT UTM PLATES) ( 6 SUB FASCIA) I PAIR Ton.H1' DOLTS 1I4"'X2.U4~
( 1 2ND fLR {NT Bl'M PLATES) ( , SlJ. RAKI!) 1 EA, FAU TUB/SHOWER SlNG LEV O!ROM
(16 'NO PlR EJ.'T TOP PI. ArES) 8 PC, l\<WLn-PURPOSE 2X2..X92-.5I8- I SA, LAV FAUCET .om.OME
(14 2ND PLR lNTl'OP PLXlJiS) (SOFFIT NAILER)
3 PC. 2X6XI6GRADE MARK 20R m;'I1'ER $ PC. PLYWOOD 3/8 OR U/3:Z BC PINe EXT. DRYWAI.L
(I 2ND PLR EA'T B1M PLA1ES) (SOFPl1) QTY UNIT DESClWlTON
(2 2ND I'LR EXr lOP PLATES) 42 Pc. 15132ltATED PLYWOOD .PLY JUl6 6 SA. NAlLDRYWAll. BRrRS.5 LB 1.3/8 IN
J PC, 2XIOXIO GRADE MARK , OR BET1'ER (Roop S!lEAU1ING) 3 EA. O'>1'SUM MOIST RESIST ,x'-1121N
(I WINDOW HEADERS) 10 EA. lX8X16 ORAOe. MARX 2: OR BE1TER S4S 8.0 EA. OYPSUMREGULAR4Xl2-la IN
(2 EXTDOORHEADERSl (6PABC1ABD) '0 EA. GYPSUM FIRESHEILD 4"'2.518 [N
$6 ' Pc. 2XIOXI2 GRADE MARK 'ORDE'lTER ( , I\A.KE DO) 9 EA. GYPSUM 10!NTTAPB2$0 fTROLL
(36 FLOOR JOISTS) I EA. NAIL RooP GALv SO LB 7/$ IN 3 EA. USG AU. PURPOSE MIX 62LB PAll..
(S BOx SILLS) 42 EA. RAFTEIl TIE o/-11$lNCH 6() EA. WALLBOARDCORNERBBAD l~J/4 lNiFT
( , WINDOW HEADERS) I EA. PLYWOOD a.lP 2>0 PER CTN Il2lNOI
( 3 !NT DOOR HEADERS) 10 BA. CONTINUOUS SOF'I'IT VENT S' lNTElUOR DOORS, HARDWARE AND TRIM
33 PC, 2XJOXI4 GRADE MARK:1 OR BBTI'BR 4 ROLL ASPHA.!.T FELT NO IS 4 SQUARE QTY UNlT DESCRIPTION
(PLooR JOISTS) 16 EA. DRlPEDOEOAJ.N'-1J2 INX 10FT '3 LNFT WEST COAST SEtSer lXl2 D&..BTR ~S KD
3 Pc. 2X12X14 GRADE MARK' ORIIETl'ER 42 BNDL 20,YR PWEllGLASS SEAL DOWN SII1NGLES (STAIR SK1IIT DO)
(STAIR Sl1UNGERS) I LOT ROOf TRUSSES 1 EA, NAIL PlN1SH l11UGfrr S LB.D
.0 Pc. 1'REA1ED :z:aXB OM J OR wrrmR ( 2.26'.0" $112 OADLB J!ND TRUSSES) I EA, NAIL FJN1SH BRlGfIT 5 1..B 6D
(DECK SFINDU:S - Cl111 (I' - 'WoO" $IlZROOFlRUSSBS) 13 EA. POPLAR STAIR TReAD It-1I2X)6
7 EA, TREATED IX8X1 OM 1 OR BnrrEa .. llA. POPLAR STAIR JUSI!R 7~ 112>06
(STAll\R1SERS"Cl111 ~TERlOR DOORS AND WINDOWS 21 EA, H" BlIlCllBALUS1'ER
, PC, 'I"REATCD:::X4X16 OM2 ORDETI'ER NOm: VElUFY R,Q. DIM1!NSIONS WIDOOlVWJNDOW MFR 1 EA. NEWcu.. POST wrrn ROUND TOP
(1ISTPLRE.'qB1MPLATES) QTY UNIT DESCRIP'I10N 10 LNFT BIRCIIllANDRAIL
(2ISTf1.RlNTBTMPL,mlS) l EA. SCREENS" ALLOWANCE I EA. BIRCH WALL!<OSETI'E
I Pc. TIlBATED6X6X10 GII4 2 OR IIETl'ER 2 EA, ENTRANCE KNOB BRlGIIT BRASS 10 LNIT BIRCH SHOERAlL
(DECK SUPPORI' POSTS) 3 EA. 9'10 sn. GARAGE OR AU. PANEl. 60 I.NFf 2.11'- OOLONJAL CASINO
, EA. 'I'l\lli\TBD <iX6..'"'' mA 2 ORDISTTER. 1 SA, DEUJXB sn. DR UT 241.116 PANEL (tixr DOOR TRIM)
(DECK SUPPORT POSTS) (GARAGIfl I' LNFT 2~lI4" HANDRAIL
, PC, TREATED 2X6XB OM' OR BE'lTER 1 EA DELUXE sn. DR UT 3-01U16 PANEL 2 EA. HANDRAIL BRKT flRT BRASS
(DECK RAIL) (ENTRY) '0 LNfT METAL WARDROBS SHELVING
19 PC. TRJ!ATED 2XOXIO GM 2 ORBImER I. !lA. ..0:0';; VINYL SLlDINO WNDW WIlT WO/S 3S LNFT METAL P.AN1XYILINEN SHBLV1NO
(13 DECK SURFACE) (KITCHEN) 4 EA. PASSA.GE 1QI0B BRIGIIT BRASS
( 1 DECK RAIL) 4 EA l.oXS.o VINYL SLIDING \VNOW WIlT IV<JiS Z EA. PRIVA..CY KNOB BR1GKr BRASS
2 PC, TlUlATED 2.'(6)(14 GM 2 OR BEITER (I BEDROOM 1) I EA. BAm DOOR 1QI08 COPA
(DECK RAIL) (ISEDROOM2l I EA, 6-0 DOOR BIFOLD 'n-JOU)I:!D 6-PAN -lOR
II PC, TREATED 2XSXS GM '1 OR BBTI"ER. (2 UV1NG RM) I EA 4-.() DOOR BIFOLD MOLDED O.PAN' .lOR.
( 'DECK JOISTS) 1 EA. 6.oX64 VINYL PATIO DOOR WIlT I EA. DR UT !NTMOU> 1-6 RlIPJIPI
(3 DECK CAP) (DINING RM) I EA, DRUTIN"I'MOW~-aRHFJIPI
I PC, 'l'REA11lD 2."&''''0 GM 'OR BETTER , EA, DR UT JJorT MOW 3-4 Ul FIIPJ
(DECK CAP) EXTERIOR FINISH A.W TRIM I EA. DR UT!NT MOW 2-6 RIlYIIPJ
2 PC, TREATED 2X3X14 OM2 OR~ETt'ER. QTY UNIT DESCRIPl10N , EA. DR lfr INT MOLD),-6 LH FJ/FI
(DECK CAP) " PC, 2XU."8 GRADE MARK 2 OR OETTE.R. I EA, DR UT!NT MOW 24 DOUBLE ACTING
3 PC, TREATED 1."{lOX16 OM J OR aanD. (GARAGE DOOR SURROUND) I EA. DR lIT !NT LOIN $.0 811 PIIPI
(I DECK BEAM) 3 PC. ",4XIO GRADE MARJ< 2 OR BE1TER
(I Ll!OGER BD) (GARAGE DOOR S1IllROUND) KITCHEN CABINETS AND ACCESSORlES
9 PC. TREATED 2XI2XB OM' OR BE"I1'ER EA. TREAIED IX4'" OM 2 ORBET11lR QTY UNIT DESCRlPfION
(' DECK RIM JOISTS) (l>LANTE1l BOX) I EJ., KlTPAUCET-SINGLEVER WISP
(1 STAIR TREADS - Cl111 3 PC, TREATED 2X6xa OM:1 OR BF;nER 3 EA. BASKET STRAINER
I PC, TRE= 2X12XIO GM , OR BETIER (PLANTED. BOX -IUFPED) I. EA. DOUBUl BOWL SINK 7-/20 OUAGE
(DECK RIM JOI51) 3 PC. TREATED 2X1lXS GM 2 ORBETTER '0 LNFT KIT, COUl<TERTOP -I'OST POlW
365 PC. 2X"X92~SI8" S1tJD GRADE (l'LAlm!!< BOX) I EA, W1830 WAll. CABQ\'ET
(10$ 1ST PLR EXT STUDS) PC, nu;= "'IOXS OM 2 OR BETTER 1 EA. W2130 WALL CABINET
(30ISTPLRINTSTUDS) (l>l.ANTERBOA) I EA. W2430 WALL CABlNE1'
(120 WI> PLR EXT STUDS) 12 uwr WESTERN Rl!DCEDAR \lO 1 EA. CW2'30 '0 DEG CORNER WAIL CABINET
(110 2ND PIA !NT snJDS) (GARAGB DOORST()P) I EA, W'l013 WALL CABINET
IS PC, 2X.XS STUD GRADE l3 LNFT WESTEI1N Rl!D CEDAR 1lC4 I EA. W36ts WALL CABINET
<MISC- ELOCKlNGlCABJNeT NAIUIRS) (16 WOOl> VENT TRIM) I EA, 824 BASECAB~
IS PC. 2X6X92-S/$" STUD GRADE (42 GARAGE DOOR TRIM) I EA. OBIS DRAWER BASE CAB1lo.'ET
(2ND PLR EXT srooS) )36 L.'IPT WBSTBRN RED CEDAR.IX6 I EA. 5836 SlNKJRANOE BASE
PC- "J3~ RATED SHI'NG 3PLY 3.2116 (136 COllNER 80S . RIPPED) I EA. BLB36139 BLIND BASE CABtNET
OIEADER PL1TCH PLA11!S) (128 WINDOW TR!l.D I EA, 9l.B.lSI4S BLIND BASE CAB.(NET
72 PC- 7/16 WAFllRBOA1lD.QSB PANEL 21/1" ( 12 GARAGB DOOR JAMB . !UPPED) 2 EA, )" BASECABINCrf1U.E!R
(EXT WAIL SIlEJJI1lNG) 4$ LNFT WESTElIN RED CEDAR IXIO I EA. 3' WALL CABINET PILLER
3S PC. 23/32 T&O PLYWOOD:W OC (BANI) BD)
(>l.oQR S1lBA11I1NG) I EA. NAIL 1lA1U>BIlD SID GAV lOLB 2.112IN GUrfKRING
7 EA, PLYWOOD SUBFLOOR GLUE (QUAlm , EA, WOOD VE.'n' 1004 RECTANGULAIl QTY UNIT DESCRJI'TION
2 EA NAIL CC SrNK1!R '0 LD 3 I> 64 EA, '18-4)(9 RGH SAWN I'lIl Tl.ll-i'OC I EA. GUTTER ALUM lOfT WHITE
3 SA, NAIL CC SlNKER'O LB 16 D (SIDING) , EA GurrER ALUM 'OfT WHITE
2 EA. NAIL COMMON OALV S t.8 8 n J2 TllI3I! WHITE LIJEX CA.U'LK 10'> oz nJBB 6 EA, Glll'TER ALUM ELBOW 2]0 WHITE
J EA. lIAn. COMMON GALV l LB 16 D 10 GAL, PAINT C1iVll WETHR WH1TBIT1NT 4 EA, GUl1'ER ALUM SPOUT 2lO-IOfT WHITE
2 EA, NAIL PLYWOOD UNDllRLAY 3 La 2IN 'OIl LNI'T Z-PLASII1NG 6 EA. GUT1'ERALUM SPOUTBANO 3' W1iITE
3 EA, BRtDGINGFOR 16CTR SO PCBDU.X10 100 I~ METAL PLASHING 4 EA, (H.1rJ'FtR ALUM SLIP JOINT CONNECT \VB
24 SA, JOIST HANGER SGL 2)(8 10 IX" (DOOR/WlNDOW IlEAD '" BAND aD) 2 EA, GU1'1'ER ALUM LE~r BND CAP WHITE
.
Neice
Emcmc ~ has gOIle l.o.to .."!)lies thai yout In81criaJ tis.lLs QCC1.tta1t. How~r. lIuc to l'3ri.litioos jl1loe.\1 building pr3tUCCS and 1\oidcly dltfcrillg oocit
n:quircmcDll, the exact quantitic$listod CiUUloO( be guar.mtud by Home. Pcsip Allunltt\oes. Jnc. '(HDA). The imendc:d UtiC of thii list i; to provide 'You
wilh a guide lOW4Jd uchieo.-mg your goal in lhe project pl:umiDS ptoCC$S.. You 1hould amead Ibis list as ~ by th~ building conditiOI\S otyow
constntcticD sUe audJoca.I buiJdinJ rc~onl.
b isa$CIUiaJ tbat)'ou R:V1ewthill maI~riallist and the ,_...~_,~~._ drawings \\itb, )'our bW.Jda: and material supplir.....ln orde.r to verify product line, color,
wtaSUfemcnts, and dc.scriptiol1S of the matc..rbls listed. Prior to con.slnlction. all rough stud opcaiDgs (or <loon and wiDdows should be' verified baliOd on
the UlliIS sclcclo1 and the manufuctwu'$ ~eodcd hlSta.lbtJon IN>trucUon.s. The I'Wl;terUu list does lIDl ioclade IOUgh plwnb.ing, btbtiflg and ai1~
conditioning S)'$ll::rnS, ductwQlk and app1i.aJlceJ,
3 CAR GARAGE APARTMENT
GVnERlNG ("",tinucd)
qrv UNll' DESCRIfl'TIQN
12 PKO. GlfITER ALUM fASCIA akACKET WilT ~1P1<
'EA. GUT1'ER ALUM R1Gfrr END CAP Wf(]TE
2 EA GlJITER SEALn WHI1'e S OUN~ 11JBE
FLOORING AND INTERIOR WALL FINISH
QN ~Tf DESCRIPTION
l EA NAIL PlNlSH aRIGHT 5 La 6D
128 LNFT CARPE'I'.PAD FO.W j/S~X6' WIDE ROLL
100 LN~T CARPETTACKS11Ul'
21 t.NfT 12' WlOE ROlL VlNYL- FLOOR COVlffilNG
'EA. GOWCARPETBARI.lJ2"XJ'
, EA, OOLDCARPETBARl.lIrX6'
.. LNPT CARPET 12' WIDS ROLL
l.50 LNFT 3-114- COLONIAL BASE :MOutDlNG
12 GAL. DELUXE Wfll'T'E lNI' WALL PJm..!El\
12 GAl.. OFF WHITE !NT PAINT
'GAl. WHITE INT san.GLOSS PAINT
INSVLATION
QTY UNIT
IS EA,
18 EA.
22 SA
2 EA.
J ROLL
'0 SA.
ELECTRlCA.L
QTY UNIT
I EA.
I EA.
2 SA.
BA,
EA.
EA,
EA,
EA.
EA,
EA,
EA.
ELECTRlCA.L (coatinuw)
DESCR.IP'TION
,)(2' UNFACED INSUL. R-30 80 SQ'
(CEILING INSULATlON)
11/2J(ISFACED lNSUL R-I338.12 SQ'
(WAll. INSUl.ATION)
6X15 PACED IN.!,"UL. R~J; 43.96 SQ'
(fLooRINSllLATION)
L~SULATINO FOAM 12 oz. SPRAY C~'\I
POLY 6 r-,UL NATURAL S'XIOO'
VENTn..'\T10N BAPPLES ""X""
QTY UNIT
I EA.
I EA.
I' EA.
4 EA.
. !!A.
, EA
17 EA.
18 EA.
100 LNFT
2 EA
J EA.
1 EA.
I EA,
I EA.
29 EA
2 EA.
11 fA.
8 EA.
20 EA.
2 EA.
EA.
EA
EA.
EA,
EA.
EA.
EA.
EA,
EA.
EA
EA.
EA.
DESCRIPTION
ROMEX COP NM SO' .50 AMP 6-3 WG
GROUND WOO! l.l' BARE COP NO-4
SWITCH SGL OID I.5A.
SW[TCH ).WAY GRD ISA.
COVER PLATE FOR SGL SWffClI
COVER PLA1E FOR 2.GANG SWITCHES
Otm..ETOUPLEX ORO J5A,
COVER Pt.A1E FOR DUPLEX Olm..ET SOL,
DOORBEll. WlRE 18-2 COP
WEATHCttPROOF R.eC COVER
WIRE Nt!I'S 10MlOX MED1lIM
WIRE NVrS 100ll30X LARGe
GROUND ROD COFPER CLAD l/$-IN 3.FT
GROUND CLAMP 112 TO t INCH
rvc \VALL BOX WINAD.. SINGLE
PVC WALL BOX W/NAlLDOUBLE
CEILlNG BOX '" OCT, W/OBAR
BAR SlIT FOR CEILn-lG nox
ROMEXlBOX CONNECfOR 3/8 iNCH
ROMEX STAPlES lOOP&.
PULL C11A1N UGIIT SOCKI!T
KEYLESS UGHT SOCKET
RANGE RIlCllPTAl1.E PLUSH lO-AMP
COVER PLAT5 FOR 140V. RECEPTAQ.E
PANEL BOX .went 200A
CIRCUIT BREAKER UA SP
CIRCUIT BIU!AKER 20A SF
crRcurr BREAKER. 30A DP
GRD PAULT BREAKER 20A SP
GRD FAtJLT REOWl'ACLE WI COVER
PVC CONDUIT SOl. .4O-1n Di 10fT
BLEOW PVC CONDUIT l/2INCII
DESCRIPTION
EXHAUSTPAN..BA1U
TIlERMOSTAT WALLMOUNT
.s.\l0J<E DETECTOR
DOOR BE!.L BUTTON (UGHTED)
DOOR CHIME KI1' tDOORBELL\
TRANSFORMER (DOORBElL)
LImn- PIXT1JRES - ALLOWANC~
TI~'\10STArWlRB l",SOF1'
ROMEX('OPNM 100' IS AMP 1-l-2WG
ROtoiEX COP NM 100' l5 :\.\iP J.I...) WG
ROME:< COP NM 100' 20 AMP 12-2 WG
11'fTTl Al i\TnO QUAUTY PROJECT PLANS FROM'
~\J..LI HOA. ING,' $T, LOUIS. MISSOURI
OD~/T. Jl'Oilll"l" II./H~~'" (lCOP'YRLGHT %040, AU RlQHlSRfSfR\;'EO
TWs piau has betu p~. . to meet proressir.luaJ $lan-/ St1EET NO 1
=a:~:~:=is~=-dfu~~:J~8~~:'ruc~ roYAl. 6
l'RO.JECT PLAN NO.
15031
.
BUILDING SPECIFrCA TrONS
DIM!=;NSIONS.
b8::l'':Ngbl'llll\N~~aS Mig~~~r::fLv'~J\l9:i~iK';-\Jlt;l,.~~ ~J~S~i~T~~~ ,r:t.\..\~~' fl\?R ISUlCTlD
~ 1"':1;11'1''''''''',&
r ARc LUMBE~
,.... 1.100,."
,.., . 10''''''
e I,tOQ.oOO PSI
STR'UCT tAt'! WO~O 88A'1
..
p,
I
''''DO "II
2e' Pill
'''00.000 "'~
DeSIGN LOADS,
Ji!OOPS
hIlOOO 011
:~~tiI)
..
:8
Jl;lOORS
BAlCONll!~
~OOD.
8:~~~1.
..
<0
..
'itl-tl.".
Gilt &TOM:
..
..
..
......CI.O
DECK
,
..
"
OIlAD lOAO Ijlf.I"
~16f AtOI."cP...g";~I')
~" $OlI. 81lAliMG "RUSU/U. ~ 2.100 ,.,..
CONCR!=;T!=;.
T~) ';;~~~:J~~ .r'~Al~: ~~~C~:r.S ~'l GI~~.,,":;~\.~8.r.
llI~~atl~f~c'1~IH~RfErita~k ;;.\J;t,.DN\ U.,~aJNJ~~:R
~R:'i"'~1 "~~O~~":lL~2 ~~~J:R~t4i:.f,l~INO~~~~~~~~Ttp~?11 O.....NCj.:S~tTItUit CO~..
~TI1RAL..
~k~Jc:iasfll:i "':a...~SEf:ltO ~~~'i~~;Sio~~Rli'"g~~~~~~'V'D::AlM~ll ,.~C~AllIlHG.
ff~J~/.rg~J:L't~RAM' 'IolAlL SUit 11M. 01' iii;, T1UIIIO &H(dNIlU IN Tkl! STATll'" lllHIC'" ~.
,. .",nAU RAI'TiJlt Gilt TRUSS TIE!-D~1ISlI'l"IOfll 'H' OR acu..ru.t AT BACH TRUSS OIl! fIl:Af'TEIt
e....lItll'l~ POIHT,
... MODuu.lS ~
nel18u~ "'HD
"5!fLl2OCJ
&'ilicn~u:~:~il.'~td'\IIc.Of.&I~':Jj:,f=, ~T~~~~,,"tC~.:g~~DJ.=~.Ug,fT."'ND
::Q~1\lJc:"i'~~:iJM"\~=f"1!t"D COLUMN' SH.u. ~NI'ONt UTH THa AMBIUCMH N,lTllTa Of' 'TIe..
~e"tJ~l :1'1'-~~~~T~T~eF~Oo~~~lr~~ib:1-~~o=g':b'+-~b~lT*:u.r~~~ Taa.
CIUtTlR VlllTlCAllY,
6.. "~I~'l?~~p~Qi~Il~;'\ ';~t~~: J~:..toU.f~'iS.~'~~~~, O:JII~liD~:i'J2lt ~ACH ... "~MeN
~."'7.J!
UP' TO .. PUT
I.IP TO S Pfirn
~E~8inn
"......l.jIl 1111:.
~;: r ';.)'~.Vi.
:;;J::f.: 1::=
,....." 3/"
EQY.NnA TI()1SJh
lJb~.~C~~e' 5'"EI'~~r J':::~Iitf~l~ Li~I~g:lgeJ~~~~mtll~~ uVM~~\rII.~fS>J."~T~~~:'~:J~.IIlTH
101&. CONDlTION6-
~~lf~tl'1P~:~i:'~~~~'!;;/i!J:lt\~\;r!~'~=~::1l~:m;1~bf:?ifJf:t2::r\:"'T~ IU..p~.
!c~"Ri~eVi-,g~MT~:'~: g; ~~O o~i.rg., lft l>t.tT\ '~~.~a~~ ~~NU~Jr.A~A\'T T~ ~l,ar:tB.Sio.r uno
~.....tt'~~~..~.C::~":~ci::.'e'~~~O':,J~~"'O 0It .P.....no ON ltIAn",.JlOOl"l"" COhPQUNO"O eXTUiDft
.. 1'0. I'OUNOAno" llALL OIt"'N.Co8.I,.STAU 1" l'1lHlmm ~IA"I.TI. OiltAIHA66 TI~. OR P6R'c>l'A"1U) fIIPr. ."
8z~il~:l' ~;i~~:i~~ ~rt.f:J :'WNI~~OtY. f~~~ s:a:S~~T o~l~~'1.:itIt5E!'~"',.1~'t,!~H8~~'\""~CAa~U
~~~f't?~~~~\~~c"~1" ~~~~Ot'M:lro3R"c::~tR IT't.;~~=,Ta:fRT$ 8Jt:$r~~/,.'IIT
i..&:~v..'Vt:~'l~eTQo:f~~.1. ReQww;eO NtO Ranove Atol. Il1000 COfC.STIlUCTIOI'I "ATUfAto, "Ron THe
1NgIfIB"ira~=J-~t\ea~~,,1iN~H!Ctt\:TRe~G~ ~~~D21 ~'\'!~fi'gH"o o,r':'HI~'6"N'1.r.L~ ffl:~,.\"'\J.~ATION
CARPENTRY,_
T"i1h "~OO.lt o,"eNli'tCt$ lIl'HliR8 JOIST' TRlth/NATa
...lItTfTlCN'
~W~8gT-:J:~al'l. A" ...~~ DOOR AND IINDOU OPa.O'
~. PI.OO~ TQ ee COHOTIitUCTIO Of' "4' TOftCoUC olIHC ~oov. Pl. TIlllOOO Co4wC .......,0 ""'Lie TO l"toOOJt XlII'"
i~~r:lqll!R~~lt;.~~:~~=JbO': ~~G~ot'l.r.~l~~~l.l/oml~~=c.:\,"~,~Rt\I~:..v~tl=k.c~ :#id' ':JA~
~~:I"~::'ACiJ.~o~,:i'b1.f:o~r c:~rH:fli.8et~J.~~ ~~V~kgRolI'QA't!"'~a~!tt'H DllttCTIOlt6 A"
g~=~fE~ .i~~fii~:~i:~{,rNWO.~::::JK~to1!S~:'I~~~,\r,~~~H~eg~fTrclH.m'z.~
~&1:111tTe.tlD*a~~i~"~~~I~ti"}lfi:t~~\1~;~"!fr;~-&';"fR~~~~om~~ae..
... lMTl!R10tlt 1'001104 nATeAl....~. tHAl.to MOT HAVill A n...mllPftaAO t1tATlH(J IXClaoWQ '''0,
:Wr~1H...,~if~J~ ~;r)',t~"?r~a~U~llM~~Tt.\CU\~IrJ:ria"::.rlo"ti~~I~ fl:R':A~lCIiO.
INSULA TION.
l UH:~=::~:i!:~~~tglAt~:~tc?li~~A~i~\4" c;aJUNGI
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. City of Stillwater
Heritage Preservation Commission
June 7, 2004
Members were appreciative of the changes that have been made. Mr. Johnson moved approval as
conditioned, changing condition of a~proval No. 2 regarding lighting to review by the Heritage
Preservation Commission, with a 1 i condition that the mechanical unit ventilation louvers be
looked at for sound mitigation and submitted to the HPC at a later date. Mr. Eastwood seconded
the motion; motion passed unanimously.
Case No. DR/04-34 Design review of exterior signage for The Salad Shoppe at 221 E. Chestnut
St. Dave and Kathie Triemert, applicants.
The applicants were not present. Mr. Lieberman spoke against the proposed spelling of
"Shoppe." Mr. Johnson questioned whether the phone number was necessary on the sign, and
said it would be nice to see color samples.
.~
Mr. Lieberman moved to approve with the conditions that the applicant be asked to consider
changing the spelling of Shoppe; that the sign age to less cluttered than submitted; and that color
samples be provided to staff for review. Mr. Johnson seconded the motion; motion passed
unanimously.
Case No. DR/04-35 'Design review of an accessory dwelling unit at 403 Hancock St.MichaelJ
Vincent, applicant. ~
Mr. Vincent was present. He said the new structure will match the existing house. He is asking
the Planning Commission for a variance for the square footage. He said he has spoken to
neighbors, and none have expressed any objections to his plans.
Mr. Lieberman pointed out that the HPC can only review design; the square footage is for the
Planning Commission to consider.
Mr. Johnson moved to approve the design with the condition that the roof pitch match the
existing house and that the siding of the new structure match the existing house or that the
existing house be resided to,match the new 'structure. Mr. Peterson seconded the motion; motion
passed unanimously.
.
Other items:
Bob Lane, Joci Tilsen and Meg Brownson representing the Historic District of the Greater
Stillwater Chamber of Commerce appeared with a request to reintroduce the banner program in
the downtown district. Ms. Brownson said the Chamber would buy the banners. The banners
would be sponsored by participating businesses to help fund the program. They showed samples
of proposed banners, which included the themes "explore, play, welcome and dining;" the
banners also included the name of the sponsoring business.
5
.
.
.
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To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director Ji--..
May 16, 2003
Public Hearing on South of Boutwell Area Plan
This item was noticed for public hearing at the July 20, 2004 Council meeting. The
Boutwell South Area Plan is in the City expansion area and requires Joint Board review
before Council approval. At this time staff is trying to schedule a date for the Joint Board
Public Hearing
It is suggested that the Council open the public hearing, receive comments and then continue
the item to the next Council meeting of August 3,2004.
Staff will continue to coordinate review with the Joint Planning Board and hopefully have
their'review by the August 3rd meeting.
Recommendation: Continue hearing to August 3, 2004
(04)
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TYPE OF TRANSACT]ON
Purchase Order
Date
Number
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(lndividual signing certifies funds have been encumbered as
required by M.S. ] 6A.] 5)
LIBRARY ACCESSIBILITY
CAPITAL IMPROVEMENT GRANT AGREEMENT
THIS AGREEMENT is entered into by and between the State of Minnesota, acting through its
Commissioner of Education (hereinafter "State Entity") and the Public Library Jurisdiction, Citv of
Stillwater. (hereinafter "the Public Library Jurisdiction").
WHEREAS, the parties are authorized to carry out the purposes of the Library Accessibility
Capital Improvement Grant Statute ("Library Accessibility Grant Statute" or "LAG") Minn. Stat.
S 134.45; and
WHEREAS, to provide LAG funds, the Commissioner of Finance is authorized to issue and sell
state general obligation bonds; and
WHEREAS, the Public Library Jurisdiction has submitted an application under the LAG statute
seeking a grant to assist the funding of its project as more specifically set out in its application; and
WHEREAS, the monies allocated to fund the grant to the Public Library Jurisdiction are the
proceeds of state general obligation bonds authorized to be issued under Art. XI, S 5(a) of the Minnesota
Constitution; and
WHEREAS, the State Entity has accepted the Public Library Jurisdiction's application and
makes an award of LAG funds to the Public Library Jurisdiction as more fully set forth herein:
NOW, THEREFORE, in consideration of the grant described herein, the parties hereto do hereby
agree as follows: .
Article I
Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have the
meanings set out respectively after each (such meanings to be equally applicable to both the singular and
plural forms of the terms defined), unless the contents hereof specifically indicate otherwise:
A. "Agreement" - means this Grant Agreement for the Project.
B. "Commissioner's Order" - means the "Order Amending Order of the
Commissioner of Finance Relating to Use and Sale of State Bond Financed Property"
executed by the Finance Commissioner on July 20, 1995, as that Order has been or may
be amended.
"Library Accessibility Grant Statute" or "LAG" - means the Library Accessibility Capital
Improvement Grant Statute, Minn. Stat. ~ 134.45 (1996).
"Declaration" - means a declaration in the form of Attachment A attached hereto,
indicating that the Facility is bond financed property within the meaning of the G.O.
Compliance Legislation, and is subject to certain restrictions imposed thereby.
"Event of Default" - means those events delineated in Section 2.05 hereinbelow.
H.
1.
DEFINITIONS
C.
D.
.
E.
F.
"Facility" - means the library building or site that is located on the real property in the
County of Washington. State of Minnesota, legally described in Attachment B attached
hereto and incorporated herein by reference.
"Fair Market Value" - means; (i) the price that would be paid by a willing and qualified
buyer to a willing and qualified seller as determined by an appraisal which assumes that
any and all mortgage liens or encumbrances on the property being sold, which negatively
effect the value of the Facility, will be released, or (ii) the price bid by a purchaser under
a public bid procedure after reasonable public notice, with the proviso that any and all
mortgage liens or encumbrances on the property being sold, which negatively effect the
value of the Facility, will be released at the time of acquisition by such purchaser.
"Finance Commissioner" - means the State of Minnesota acting through its
Commissioner of Finance, and any designated representatives thereof.
"G.O. Compliance Legislation" - means Minn. Stat. S 16A.695, as such has been or may.
be amended, modified or replaced.
G.
2
.
.
"G.O. Bonds" - means the state general obligation bonds, issued under the authority
granted in Article XI, 9 5(a) of the Minnesota Constitution, the proceeds of which are
used to fund the Grant, or any bonds issued to refund or replace such bonds.
"Grant" - means a grant of monies from the State Entity to the Public Library Jurisdiction
in the amount indicated in section 2.01 hereinbelow for the purpose of completing the
Project.
"IRS Code" - means the Internal Revenue Code of 1986, as amended from time to time,
and all treasury regulations, revenue procedures and revenue rulings issued pursuant
thereto.
M. "Lessee" - means the entity which the Public Library Jurisdiction contracts with under a
Use Contract.
J.
K.
L.
N.
"Plans and Specifications" - means the plans and specifications which delineate and
describe the remodeling and improvement construction work to be performed on the
Facility.
"Project" - means the removal of architectural barriers from the Facility, as described in
the Public Library Jurisdiction's application for a grant under the LAG Statute and the
Plans and Specifications. The application of the Public Library Jurisdiction for a grant
under the LAG Statute is incorporated as though fully set forth herein. The Public
Library Jurisdiction's plan and proposed budget are attached as Attachment D.
"Use Contract" - means a lease, management contract or other similar contract between
the Public Library Jurisdiction and any other entity, and which involves or relates to the
Facility.
o.
P.
Article II
GRANT
Section 2.01 Grant Amount. The State Entity hereby agrees to pay the Public Library
Jurisdiction, subject to the terms and conditions of this agreement, a grant in the amount of one hundred
fiftv thousand Dollars ($150.000). The parties hereto do agree and acknowledge that the Grant is not
intended to be a loan of monies in any form or manner.
Section 2.02 Use of Grant Proceeds. The Public Library Jurisdiction shall use the grant funds
only for costs of the Project.
Section 2.03 Operation of the Facility. The Public Library Jurisdiction shall operate the
. Facility, or cause it to be operated, as a public library building or site, or for such other use as the
3
legislature may from time to time designate, and may enter into Agreements with other entities to so
operate the Facility; provided that such Agreements have been approved, in writing, by the State Entity.
and the Finance Commissioner. The Public Library Jurisdiction shall also annually determine that the
Facility is being so used, and shall supply a statement, sworn to before a notary public, to such effect to
both the State Entity and the Finance Commissioner.
With respect to any program which will be operated in the Facility, the Public Library
Jurisdiction covenants with, and represents and warrants to, the State Entity that (i) it has the ability and
a plan to fund the program which will be operated in the Facility, (ii) it has demonstrated such ability
and supplied such plan to the State Entity prior to the execution of this Agreement, and (iii) it will not
enter into a Use Contract with a Lessee unless such Lessee has demonstrated to the State Entity that it
has the ability and a plan to fund the program which Lessee intends on operating in the Facility.
Section 2.04 Public Library Jurisdiction Representations and Warranties. The Public
Library Jurisdiction further covenants with, and represents and warrants to the State Entity as follows:
A. It has legal authority to enter into, execute, and deliver this Agreement and the
Declaration, and it has taken all actions necessary and incident to its execution and
delivery of such documents.
B. This Agreement, the Declaration, and any and all other documents referred to herein are.
the legal, valid and binding obligations of the Public Library Jurisdiction enforceable
against the Public Library Jurisdiction in accordance with their respective terms.
C. It will comply with all of the terms, conditions, provisions, covenants, requirements,
and/or warranties contained in this Agreement, the Declaration, the G.O. Compliance
Legislation, and the Commissioner's Order.
D. It has made no material false statement, or misstatement of fact, in connection with its
receipt ofthe Grant, and all of the information previously submitted to the State Entity, or
to be submitted to the State Entity in the future, relating to the Grant or the disbursement
of any of the proceeds of the Grant, is and will be true and correct.
E. It is not in violation of any provisions of its charter, or of the laws of the State of
Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge
threatened, before or by any judicial body or governmental authority, against or effecting
it. relating to the Facility, and it is not in default with respect to any order, writ,
injunction, decree, or demand of any court or any governmental authority which would
.
4
.
F.
G.
H.
.
.
1.
impair its ability to enter into this Agreement and the Declaration, or to perform any of
the acts required of it in this Agreement and the Declaration.
Neither the execution and delivery of this Agreement or the Declaration, nor compliance
with any of the terms, conditions, requirements, or provisions contained herein, is
prevented by, is a breach of, or will result in a breach of, any term, condition, or
provision of any agreement or document to which it is now a party, or by which it is
bound.
The Facility will be remodeled or improved in such a manner as will allow the Facility to
be operated in the manner specified in Section 2.03 hereinabove.
The Facility and the contemplated use thereof will not violate any applicable zoning or
use statute, ordinance, building code, rule or regulation, or any covenant or agreement of
record, relating to the Facility.
The Project was, or will be, performed and completed in compliance with all applicable
laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local
political subdivisions having jurisdiction over the Facility.
All applicable licenses, permits and bonds required for the performance and completion
of the Project will be obtained.
It will operate, maintain, and manage the Facility in compliance with, all applicable laws,
statutes, rules, ordinances, and regulations issued by any federal, state, or local political
subdivisions having jurisdiction over the Facility.
It holds fee simple title to the real property upon which the Facility is situated, and any
and all easements necessary for the operation, maintenance and management of the
Facility in the manner specified in Section 2.03 hereinabove.
It will fully enforce the terms and conditions contained in any Use Contracts to which it
is a party.
It will fully comply with the matching funds requirement, if any, contained III
Sections 5.20 and 5.23 hereinbelow.
It has complied with the prerequisites for an award of a grant and to receive the proceeds
of a grant for removing architectural barriers under the LAG Statute, including
compliance with Minn. Stat. S 134.45 in effect as of the date ofthis Agreement.
It will use the proceeds of any insurance policies on the Facility in accordance with the
provisions contained in Section 5.01 hereinbelow.
J.
K.
L.
M.
N.
o.
P.
5
Q. It will use the proceeds of any condemnation of the Facility in accordance with the
provisions contained in Section 5.02 hereinbelow. .
R. It shall furnish such satisfactory evidence regarding the representations and warranties
described herein as may be required and requested in writing by either the State Entity or
the Finance Commissioner.
Section 2.05 Event(s) of Default. Any of the following shall, upon either the State Entity or the
Finance Commissioner giving the Public Library Jurisdiction thirty (30) days notice thereof, and the
Public Library Jurisdiction's failure to cure during such time period, constitute an Event of Default under
this Agreement:
A. If the Public Library Jurisdiction fails to complete the Project in accordance with the
Plans and Specifications, or fails to cause the Project to be so completed.
B. If the Public Library Jurisdiction fails to fully and completely pay for the completion of
the Project in accordance with the Plans and Specifications.
C. If, without the written consent of both the State Entity and the Finance Commissioner and
while any G.O. Bonds are outstanding and unpaid, any part of the Facility ceases to be
used as a library building or site.
D. If, without the written consent of both the State Entity and the Finance Commissioner, the.
Public Library Jurisdiction sells, transfers, leases, encumbers, or otherwise conveys, in
any way or manner, whether voluntary, involuntary, or by action of law, all or any part of
its interest in the Facility, or amends or modifies any agreement relating to such sale
which had previously been so consented to and approved of by the Finance
Commissioner.
E.
If, without the written waiver of both the State Entity and the Finance Commissioner and
while any G.O. Bonds are outstanding and unpaid, the Public Library Jurisdiction fails to
annually determine that the Facility is being used as a library building or site as IS
required under Section 2.03 hereinabove.
If, without the written waiver of both the State Entity and the Finance Commissioner and
while any G.O. Bonds are outstanding and unpaid, the Public Library Jurisdiction fails to
annually supply the statement required under Section 2.03 hereinabove to the both the
State Entity and the Finance Commissioner.
If, without the written waiver of both the State Entity and the Finance Commissioner, the.
Public Library Jurisdiction fails to maintain, or cause to be maintained, fire and extended
F.
G.
6
.
H.
I.
J.
K.
.
L.
M.
N.
.
O.
coverage insurance on the Facility in an amount equal to the full insurable value of the
Facility.
If, without the written waiver of both the State Entity and the Finance Commissioner, the
Public Library Jurisdiction fails to use the proceeds of any insurance policies on the
Facility in accordance with the provisions contained in Section 5.01 hereinbelow, or fails
to cause such insurance proceeds to be so used.
If, without the written waiver of both the State Entity and the Finance Commissioner, the
Public Library Jurisdiction fails to use the proceeds of any condemnation of the Facility
in accordance with the provisions contained in Section 5.02 hereinbelow, or fails to cause
such condemnation proceeds to be so used.
If the Public Library Jurisdiction, upon request, refuses to allow the State Entity, auditors
for the State Entity, the Legislative Auditor for State of Minnesota, or the State Auditor
for the State of Minnesota to inspect, audit, copy, or abstract, any and all of the Public
Library Jurisdiction's books, records, papers, or other documents relevant to the Grant, or
the Facility.
If the Public Library Jurisdiction, while any G.O. Bonds are outstanding and unpaid,
refuses to allow the State Entity, after ten (10) days prior written notice, to inspect the
Facility.
If, without the written waiver of both the State Entity and the Finance Commissioner the
Public Library Jurisdiction fails to fully enforce any term or provision contained in a Use
Contract to which it is a party.
If the Public Library Jurisdiction fails to comply with the G.O. Compliance Legislation,
or the Commissioner's Order.
If the Public Library Jurisdiction fails to fully comply with the matching funds
requirements, if any, contained in Sections 5.20 and 5.23 hereinbelow.
If any representation, covenant, or warranty made by the Public Library Jurisdiction
hereunder shall prove to have been untrue in any material respect, or materially
misleading as of the time such representation, covenant, or warranty was made.
If, without the written consent or waiver of both the State Entity and the Finance
Commissioner, the Public Library Jurisdiction fails to fully comply with any provision,
term, condition, covenant or warranty contained in this Agreement or the Declaration.
P.
7
Section 2.06 Remedies. Upon the occurrence of an Event of Default the State Entity or the
Finance Commissioner may exert any or all of the following remedies: .
A. The State Entity may refrain from disbursing the proceeds of the Grant.
B. The Finance Commissioner, as a third party beneficiary of this Agreement, may demand
that all of the proceeds of the Grant already disbursed to the Public Library Jurisdiction
be returned to it, and upon such demand the Public Library Jurisdiction shall return such
proceeds to the Finance Commissioner.
C. Both the State Entity and the Finance Commissioner, as a third party beneficiary of this
Agreement, may exert any additional remedies they may have in law or equity.
Section 2.07 Notification of Event of Default. The Public Library Jurisdiction shall furnish to
both the State Entity and the Finance Commissioner, as soon as possible and in any event within
seven (7) days after it has obtained knowledge of the occurrence of each Event of Default, or each event
which with the giving of notice or lapse of time or both would constitute an Event of Default, a
statement setting forth details of each Event of Default, or event which with the giving of notice or upon
the lapse of time or both would constitute an Event of Default, and the action which the Public Library
Jurisdiction proposes to take with respect thereto.
Section 2.08 Termination of Grant and Grant Agreement. If the proceeds of the Grant are.
not fully disbursed in accordance with the provisions contained in Article IV hereinbelow on or before
the 31 st dav of March 2006, or such later date as the Public Library Jurisdiction and the State Entity may
agree to in writing, then; (i) the State Entity's obligation to disburse any remaining portion of the Grant
shall terminate, and (ii) if none of the Grant has been disbursed then this Agreement shall terminate and
no longer be of any force or effect.
This Agreement shall also terminate and no longer be of any force or effect upon the sale of the
Facility in accordance with the provisions contained in Section 3.05 hereinbelow, and transmittal of all
or a portion of the proceeds of such sale to the Finance Commissioner in compliance with the provisions
contained in Section 3.06 hereinbelow.
Section 2.09 Effect of Event of Default. If an Event of Default occurs and the Public Library
Jurisdiction is required to and does return the amount specified in Section 2.06.B hereinabove to the
Finance Commissioner, then the following shall occur.
A. The Finance Commissioner shall, as soon as legally possible, use such amount to redeem
the G. O. Bonds.
.
8
.
.
.
B. The provisions, covenants, representations and/or warranties contained in Sections 2.03,
2.04.G through 2.04.N, 2.05.A through 2.05.C, 2.05.E, 2.05.F, 2.05.K, 2.05.L, 2.05.N,
2.06.B, 3.03, 3.04, 3.05.A, 4.01, 4.02, 5.06 through 5.08, 5.20 and 5.23 herein shall
terminate and no longer be of any force or effect; provided that all other Sections and
provisions contained in this Agreement shall survive and remain in full force and effect.
C. The amount returned by the Public Library Jurisdiction shall be credited against any
amount which shall be due to the Finance Commissioner under Section 3.06 hereinbelow,
and against any amount that becomes due and payable because of any other Event of
Default.
Section 2.10 Date of Grant Award. The date of the award of the grant shall be the date when
the execution page of this Agreement has been signed by each person or entity listed on the execution
page, including the signature required for approval as to form and execution, and when the funds for the
Grant have been encumbered by the State.
Article III
COMPLIANCE WITH G.O. COMPLIANCE LEGISLATION
AND THE COMMISSIONER'S ORDER
Section 3.01 State Bond Financed Property. The Public Library Jurisdiction and the State
Entity acknowledge and agree that the Facility is "state bond financed property," as such term is used in
the G.O. Compliance Legislation and the Commissioner's Order, and, therefore, the provisions contained
in such statute and order apply to the Facility and any Use Contracts relating thereto.
Section 3.02 Preservation of Tax Exempt Status. In order to preserve the tax exempt status of
the G.O. Bonds, the Public Library Jurisdiction agrees that during the time period that any G.O. Bonds
are outstanding and unpaid:
A. It will not use the Facility, or use or invest any proceeds of the Grant or any other sums
treated as "bond proceeds" under ~ 148 of the IRS Code including Vinvestment proceeds,
"invested sinking funds," and "replacement proceeds," in such a manner as to cause the
G.O. Bonds to be classified as "arbitrage bonds" under ~ 148 of the IRS Code;
B. It will deposit and hold any and all proceeds of the Grant which it receives under this
Agreement into a segregated non-interest bearing account until such funds are used for
payments for the Project in accordance with the provisions contained herein.
C. It will, upon written request, provide the Finance Commissioner any and all information
required to satisfy the informational requirements set forth in the IRS Code including, but
not limited to, sections 103 and 148 thereof;
9
D. It will, upon direction from the Finance Commissioner, take such actions and furnish
such documents as the Finance Commissioner determines to be necessary to ensure that.
the interest to be paid on the G.O. Bonds is exempt from federal taxation, which such
action may include either; (i) compliance with proceedings intended to classify the G.O.
Bonds as a "qualified bond" within the meaning ofIRC section 141(e), (ii) changing the
nature and/or terms of the Use Contract so that it complies with Revenue Procedure
93-19, or (iii) compliance with Internal Revenue Code provisions, regulations, or revenue
procedures which amend or supersede the foregoing.
E. It will not otherwise use any of the proceeds of the Grant, including earnings thereon, if
any, or take, or permit to or cause to be taken, any action that would adversely affect the
exemption from federal income taxation of the G.O. Bonds, nor otherwise omit, take or
cause to be taken any action necessary to maintain such tax exempt status, and if it should
take, permit, omit to take, or cause to be taken, as appropriate, any such action, it shall
take all lawful actions necessary to rescind or correct such actions or omissions, promptly
upon having knowledge thereof.
Section 3.03 Use Contracts. Each and every Use Contract which the Public Library
Jurisdiction enters into must comply with the following requirements: .
A. It must contain a provision delineating the statutory authority under which the Public
Library Jurisdiction is entering into and executing the Use Contract, and must comply
with the substantive and procedural provisions of such statute.
B. It must contain a provision stating that the Use Contract is being executed and entered
into in order to carry out a specific governmental purpose, and must delineate such
governmental purpose.
C. It must be for a term, including any renewals that are solely at the option of the lessee,
that is substantially less than the useful life of the Facility, but may allow for renewals
beyond the original term upon a determination by the Public Library Jurisdiction that the
use continues to carry out a specific governmental purpose, and must delineate such
governmental purpose. A term which is equal to or shorter than fifty percent (50%) of
the useful life of the Facility will meet the requirement that it be for a time period which
is substantially shorter than the useful life of the Facility.
D. It must contain a provision which will provide for oversight by the Public Library
Jurisdiction. Such oversight may be accomplished by way of a provision that will require.
]0
.
.
.
the other party to the Use Contract to provide to the Public Library Jurisdiction; (i) an
initial program evaluation report, and (ii) a program budget, at least annually, showing
forecast program revenues and expenses for the next fiscal year.
E. It must allow for termination by the Public Library Jurisdiction in the event of a default
thereunder by the Lessee, or in the event that the governmental purpose delineated in the
Use Contract is terminated or changed.
F. It must require the lessee to pay all costs of operation and maintenance of the Facility,
unless the Public Library Jurisdiction is authorized by law to pay such costs and agrees to
pay such costs.
G. If any monies are to be paid to the Public Library Jurisdiction under the Use Contract,
then it must contain a provision requiring that each and every party thereto shall, upon
direction by the Finance Commissioner, take such actions and furnish such documents to
the Finance Commissioner as it determines to be necessary to ensure that the interest to
be paid on the G.O. Bonds is exempt from federal income taxation.
H. It must be approved, in writing, by the Finance Commissioner, and any proposed Use
Agreement which is not approved, in writing, by the Finance Commissioner shall be null
and void and of no force or effect.
Section 3.04 Receipt of Monies Under a Use Contract. If the Public Library Jurisdiction
receives any monies under a Use Contra~t while any G.O. Bonds are outstanding, then a portion of such
monies in excess of the amount the Public Library Jurisdiction needs, and is authorized to use, to pay the
operating expenses of the Facility, or to pay the principal, interest, redemption premiums, and other
expenses on debt related to the Facility, other than the debt on the G.O. Bonds and debt for which the
Public Library Jurisdiction has no financial liability, must be paid by the Public Library Jurisdiction to
the Finance Commissioner. The portion of such excess monies that the Public Library Jurisdiction shall
pay to the Finance Commissioner shall be determined and established by the Finance Commissioner,
and, absent circumstances which would indicate otherwise, such portion shall be determined by
multiplying such excess amount by a fraction the numerator of which is the amount of G.O. Bonds, and
the denominator of which is the total principal amount of all public debt financing incurred with respect
to the Facility other than public debt issued by a Public Library Jurisdiction for which it has no financial
liability.
Section 3.05 Sale of Facility. The Public Library Jurisdiction may not, and shall not, sell the
Facility unless all of the following provisions have been fully complied with:
11
A. The Public Library Jurisdiction determines, by official action, that it is no longer usable
or needed as a library building or site, .
B. The sale is made as authorized by law.
C. The sale is for Fair Market Value.
D. The written consent of the Finance Commissioner has been obtained.
The acquisition of the Facility at a foreclosure sale, acceptance of a deed-in-lieu of foreclosure
for the Facility, and/or enforcement of a security interest in personal property used in the operation of
the Facility, by a lender that has provided monies for the acquisition or betterment of the Facility shall
not be considered a sale of the Facility for the purposes of this Agreement if after its acquisition of the
Facility such lender operates the Facility in a manner which is not inconsistent with the governmental
program specified in Section 2.03 hereinabove and such lender uses its best efforts to sell the Facility to
a third party for Fair Market Value. The ultimate sale and/or disposition of the Facility by the lender
shall be deemed to be a sale of the Facility for the purposes of this Agreement, and the proceeds thereof
shall be disbursed in accordance with the provisions contained in Section 3.06 hereinbelow.
Section 3.06 Proceeds of a Sale. Upon the sale of the Facility the net proceeds thereof shall be
disbursed in the following manner and order:
A. The first distribution from such net proceeds shall be to the Finance Commissioner in an .
amount equal to the amount of the Grant, and if the amount of such net proceeds shall be
less than the amount of the Grant then all of such net proceeds shall be distributed to the
Finance Commissioner.
B. The remaining portion of such net proceeds, after the distribution specified in
Section 3.06.A hereinabove, shall be distributed to pay in full any outstanding public or
private debt incurred to acquire or better the Facility.
C. The remaining portion of such net proceeds, after the distributions specified in
Sections 3.06.A & B hereinabove, shall be divided and distributed in proportion to the
shares contributed to the acquisition or betterment of the Facilities by public and private
entities, including the State Entity but not including any private entity that has been paid
in full, that supplied funds in either real monies or like kind contributions for such
acquisition and betterment, and the State Entity's distribution shall be made to the
Finance Commissioner. Such public and private entities may agree amongst themselves
as to any redistribution of such distributed funds. The Public Library Jurisdiction shall .
not be required to payor reimburse the State Entity for any funds above and beyond the
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.
.
.
full net proceeds of such sale, even if such net proceeds are less than the amount of the
Grant, and are insufficient to redeem or defease the outstanding G.O. Bonds.
Section 3.07 Changes to G.O. Compliance Legislation or the Commissioner's Order. In the
event that the G.O. Compliance Legislation and/or the Commissioner's Order are amended in a manner
which reduces any requirement imposed against the Public Library Jurisdiction, or if the Facility is
exempted from the G.O. Compliance Legislation and the Commissioner's Order, then the State Entity
shall, upon written request by the Public Library Jurisdiction, enter into and execute an amendment to
this Agreement to implement herein such amendment to, or exempt the Facility from, the G.O.
Compliance Legislation or the Commissioner's Order.
Article IV
DISBURSEMENT OF GRANT PROCEEDS
Section 4.01 Disbursement of Grant. Upon compliance with the conditions delineated in
Section 4.02 hereinbelow, the State Entity shall disburse the entire proceeds of the Grant to the Public
Library Jurisdiction.
Section 4.02 Condition Precedent to Disbursement of Grant. The obligation of the State
Entity to disburse the proceeds of the Grant to the Public Library Jurisdiction is subject to the condition
precedent that the State Entity shall have received the following on or before the date of such
disbursement:
A.
B.
C.
The Declaration duly executed by the Public Library Jurisdiction.
A draw requisition, duly executed on behalf of the Public Library Jurisdiction;
(i) describing, in detail, what the proceeds of the Grant will be used to pay for (i.e.,
removing architectural barriers from a library building or site), and (ii) containing a
certification that the value of such work or activity is equal to or greater than the amount
of the proceeds of the Grant.
If the Facility was improved, renovated, rehabilitated or newly constructed, then evidence
that; (i) such improvement, renovation, rehabilitation, or new construction was performed
in a manner that will allow for the Facility to be operated in the manner specified in
Section 2.03 hereinabove, and (ii) all required building permits and other permits for such
improvement, renovation, rehabilitation or new construction were obtained.
A "Certificate of Occupancy" from the applicable local municipality, or such other type
or form of certificate as is customarily issued by such municipality, indicating that the
D.
13
E.
Facility may be occupied, used and operated in the manner specified in Section 2.03
hereinabove. .
Evidence that the Facility and the contemplated use thereof are permitted by and comply
with all applicable use or other restrictions and requirements imposed by applicable
zoning ordinances or regulations, and have been duly approved by the applicable
municipal or governmental authorities having jurisdiction.
Evidence that the applicable licenses, permits, and bonds required for the performance
and completion of the Project have been obtained.
Evidence that the Public Library Jurisdiction has fee simple title to the real property upon
which the Facility is situated.
Evidence that the policies of insurance required under Section 5.01 hereinbelow are in
full force and effect.
Evidence that the Public Library Jurisdiction has the ability and a plan to fund the
program which will be operated in the Facility
Evidence that the Public Library Jurisdiction has fully complied with the matching funds
requirements, if any, contained in Sections5.20 and 5.23 hereinbelow.
F.
G.
H.
1.
J.
.
Article V
MISCELLANEOUS
Section 5.01 Insurance. The Public Library Jurisdiction shall maintain, or cause to be
maintained, builders risk insurance and standard fire and extended coverage insurance on the Facility in
an amount equal to the full insurable value thereof, and shall name the State Entity as loss payee
thereunder. In the event that the Public Library Jurisdiction obtains the benefit of insurance protecting it
from liability in pursuing the purposes of this Agreement, whether such insurance is procured directly by
the Public Library Jurisdiction or is procured by a contractor or subcontractor of the Public Library
Jurisdiction for the benefit of the Public Library Jurisdiction, the State of Minnesota shall be named as
an additional insured on any such policy or policies of insurance. At the written request of either the
State Entity or the Finance Commissioner, the Public Library Jurisdiction shall promptly furnish to the
requesting entity all written notices and all paid premium receipts received by the Public Library
Jurisdiction regarding such required insurance or certificates of insurance evidencing the existence of
such required insurance.
If damages which are covered by the insurance required hereinabove occurs to the Facility, then.
the Public Library Jurisdiction shall, at its sole option and discretion, either (i) use the insurance
14
proceeds, or cause the insurance proceeds to be used, to fully or partially r~pair sU(jh damage, and to
provide, or cause to be provided, whatever additional funds which may be needed to fully,orpartialJy
repair such damage, or (ii) sell the damaged Facility in accordancewiththe>:provisions contained ip
Section 3.05 hereinabove.' If the Public Library lurisdiction elects to only partially repair .~llchdall1age,
then the portion of the insurance proceeds which are not used for such repair shall',p~ applied in
accordance with the provisions contained in Section 3.06 hereinbelow as if the facility had been sold,
and such amounts shall be credited against the amounts due and ()wing under. Secti()u3.Q(5 upon the
ultimate sale of the Facility. If the Public Library lurisdiction>elects.tO sc;ll the dal11a~~dFacility,then
such sale must occur within a reasonable time period from the date the damage oc.9urn~d?and the,
cumulative sum of the insurance proceeds plus the proceeds of such sale .must be applied in accordance
with the provisions contained in Section 3.06 hen~inabove, with the jnsllranceptoceedsQringsoapplied'
within a reasonable time period from the date theyarereteived by the Public Library lurisdictiol1. .',
Section 5.02 Condemnation. If all or any portion of the, Facility is, copdemneci,lgell the Public.
Library lurisdiction shall, at its sole option and discretion, either (i) use thecOI~dernl1ation proc~eds,or
cause the condemnation proceeds to be used, to fully or partially restore the FacUity and to proyide,gr
cause to be provided, whatever additional funds which may be needed, to fully orpartially re~torethe!,.,,>
. Facility, or (ii) sell the remaining portion of the Facility in accordance with the provisions contairiydiri
Section 3.05 hereinabove. If the Public Library lurisdiction elects to 'only.part~allyrestqte theF,acility,'
then the, portion of the condemnation proceeds which are not used for such restoration shall be applied in,
accordance with the provisions contained in Section 3 ,06 hereinabove 'as if the FacilityhadbeensolcU
and such amounts shall be credited against the amounts due andowingul1derSection3.Q6,upori the
. "...
ultimate sale of the Facility. If the Public Library Jurisdiction ele(j,ts to sell theremainingportiol1ofthe
.
Facility, then such sale must occur within a reasonable time period .from the date the condemnation
occurred and the cumulative sum of the condemnation proceeds plus the JJro~e.edsofsuchsalemust
applied in accordance with the provisions9ontainedin Section 3,0(j herein:(lbo~e, \Vitpthecondemnation
proceeds being so applied within a reasonable time period from the date theya~eTeceived~ytheHl.lblic,
Library lurisdiction.
Section 5.03 R~cords Keeping and R~porting. ThePubli(j. Library Jurisdiction shall maintain,.
" ' \'.. I
or cause to be maintained, books, records,. documentsancl other evidence pertaining to the. costs Of'
expenses associated with the completion of th~ Project andoperationofthefacility,an~comp1ianc~
with the requirements contained in this Agreement, the Declaration, the G.Q.Compli<.tnce':Hegislation;
. and the Commissioner's Order, and upon request shall allow, or, cause the. yJ1tity Which is maintaining
15
such items to allow, the State Entity, auditors for the State Entity; the Legislative Amiitorforthe:State of
Minnesota, or the ,State Auditor for the Stat~. of Minnesota, to inspect, audit, copy, or abstract/any and.
all of its books, records, papers, or other documents relevant to the' Grant. The Public, Library
Jurisdiction shall use, or causethe'entity which is maintaining' such books and records to use, generally
accepted accounting principles in thernaintenanceorsuch books and records, (md shall,retaih, or cause"
to be retained, all of such books, records, documents and other evidence for/a period of five ,(5}years
from the datethattheFacility is fully completed andplacedintooperation.
Sectiol15.04 Inspection of Facility~General The PliblicLi~]"ary JurisdictioI1shall, u.pon
request, allow, and willrequire any entity to whom it leases any portion of the FaCili~y to allow, the
State Entity to inspect the Facility.
Section 5:05 Data Practices. The Public Library Jurisdiction agrees, with respect to. any data
, ..... (
which it possesses regarding the Grant, th~Pr6ject,or the Facility, to comply with all of the provisions
and'restrictions contained in ,the Minnesota GovemmeIit Data Practices Ac,t contained in Chapter 13 of
the MinnesotaStatutes, as suchlnay be amended, modifiedor replaced; ThePublicLibraryJurisdiction
fUrther agrees to indemnify, save, and hold the State Entity, the Firiance Commissioner, and 'the State of
Minnesota, their agents and employees, harmless from all claims arising out of, resulting from, or in any
, manner attributable to any violation of any provision of the Minnesota Government Data Practices Act,.
including legal fees anddisb.ursementspaid or incurred. to enforce the provisions contained in this
Section.
Section 5.06 Non-Discrimination. TpePublicLibrary Jurisdiction agrees to not' engage in
discriminatory employmentpracticesinthe completion of the Project, , or operation and/or managemerit
of the Facility, and it shall" with respect to/such actiVities; fully comply with all 'of the provisions
contained in Minn.Stat.~~ 363.03 & 181.59(1996), as such maybe mnended, modified or replaced.
Section 5.07 Worker's COmpensation. 'The Public Library Jurisdiction'agreest{) fUllY comply
with all of the provisions relating to worker's compensation contained. in Minn, S~a.t.9 9176.181,
subd. 1 & 176.182 (1996), as such may be all1erided, modified or replaced, with respect tdthe Project:
Section 5.08 Antitrust Claims. Th~J>ublicLibrary Jurisdiction hereby assigns to the; State
Entity and the Finance Commissioner any and all. clairn; it may have f()rov~rchargesas to goods and/or
services provided in its completion of the Project, and ,operation and/or man~gement of the Facility,
which arise under the antitrust laws of the State of Minnesota or.of the United StatesofA.merica.
Section5.09 Prevailing Wages. The Public LibraryJunsdiction agrees to fully comply with alf
of the provisions contained in Chapter 177 of the Minnesota Statutes, cmd specifically those relating to .
16
.
.
.
payment of prevailing wages contained in Minn. Stat. ~ ~ 177.41-177.43 (1996), as such may be
amended, modified or replaced, with respect to the completion of the project.
Section 5.10 Liability. The Public Library Jurisdiction and the State Entity do both agree that
they will be responsible for their own acts and the results thereof to the extent authorized by law, and
they shall not be responsible for the acts of the other party and the results thereof. The Public Library
Jurisdiction acknowledges and agrees that the liability of the both the State Entity and the Finance
Commissioner is governed by the provisions contained in Minn. Stat. ~ 3.736 (1996), as such may be
amended, modified or replaced.
Section 5.11 Relationship of the Parties. Nothing contained in this Agreement is intended or
should be construed in any manner as creating or establishing the relationship of co-partners or a joint
venture between the Public Library Jurisdiction, the State Entity, or the Finance Commissioner, nor shall
the Public Library Jurisdiction be considered or deemed to be an agent, representative, or employee of
either the State Entity, the Finance Commissioner, or the State of Minnesota in the performance of this
Agreement, the completion of the Project, or operation of the Facility.
The Public Library Jurisdiction represents that it has already secured, or will secure or cause to
be secured, all personnel and/or persons required for the performance of this Agreement and the
completion of the Project. Any and all personnel of the Public Library Jurisdiction, or other persons,
while engaging in the performance of this Agreement, the completion of the Project, or the operation
and/or maintenance of the Facility, shall not have any contractual relationship with either the State
Entity, the Finance Commissioner, or the State of Minnesota, and shall not be considered employees of
any such entities. In addition, any and all claims that mayor might arise on behalf of said personnel or
other persons while so engaged arising out of employment, or alleged employment, including, but not
limited to, claims under the Workers' Compensation Act of the State of Minnesota, claims of
discrimination against the Public Library Jurisdiction, its officers, agents, contractors, or employees
shall in no way be the responsibility of either the State Entity, the Finance Commissioner, or the State of
Minnesota. Such personnel or other persons shall not require nor be entitled to any compensation, rights
or benefits of any kind whatsoever from either the State Entity, the Finance Commissioner, or the State
of Minnesota, including, but not limited to, tenure rights, medical and hospital care, sick and vacation
leave, Workers' Compensation, Unemployment Compensation, disability benefits, severance pay and
retirement benefits.
Section 5.12 Notices. In addition to any notice required under applicable law to be given in
another manner, any notices required hereunder must be in writing, and shall be sufficient if personally
]7
served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address
of the party to whom it is directed. Such business address shall be that address specified hereinbelow, or.
such different address as may hereafter be specified, by either party by written notice to the other:
To the Public Library Jurisdiction at:
Name:
Title:
Address:
Phone:
To the State Entity at:
Name:
Title:
Address:
Phone:
Lynne Bertalmio
Director
Stillwater Public Library
223 North Fourth Street
Stillwater, MN 55082
218-363-2022
Suzanne Miller
Director, State Library Services and School Technology
1500 Highway 36 West
Roseville, MN 55113-4266
651-582-8251
To the Finance Commissioner at:
Minnesota Department of Finance
400 Centennial Office Building
658 Cedar Street
St. Paul, MN 55155
Attention: Commissioner of Finance
.
Section 5.13 Assignment or Modification. This Agreement and the Declaration shall be
binding upon and inure to the benefit of the Public Library Jurisdiction and the State Entity, and their
respective successors and assigns. Provided, however, that neither the Public Library Jurisdiction nor
the State Entity may assign any of its rights or obligations under this Agreement or the Declaration
without the prior written consent of the other party. No change or modification of the terms or
provisions of this Agreement or Declaration shall be binding on either the Public Library Jurisdiction or
the State Entity unless such change or modification is in writing and signed by an authorized official of
the party against which such change or modification is to be imposed.
Section 5.14 Waiver. Neither the failure by the Public Library Jurisdiction, the State Entity, or
the Finance Commissioner, as a third party beneficiary of this Agreement, in anyone or more instances,
to insist upon the complete and total observance or performance of any term or provision hereof, nor the
failure of the Public Library Jurisdiction, the State Entity, or the Finance Commissioner, as a third party.
beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder, or
]8
.
.
afforded by law, shall be construed as waiving any breach of such term, provision, or the right to
exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of either the Public
Library Jurisdiction, the State Entity, or the Finance Commissioner, as a third party beneficiary of this
Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any
single or partial exercise of any right or remedy preclude other or further exercise thereof, or the
exercise of any other right or remedy.
Section 5.15 Entire Agreement. This Agreement and the Declaration embody the entire
agreement between the Public Library Jurisdiction and the State Entity, and there are no other
agreements, either oral or written, between the Public Library Jurisdiction and the State Entity on the
subject matter hereof.
Section 5.16 Choice of Law. All matters, whether sounding in tort or in contract, relating to the
validity, construction, performance, or enforcement of this Agreement or the Declaration shall be
controlled by and determined in accordance with the laws of the State of Minnesota. The Public Library
Jurisdiction agrees and consents that all legal actions initiated with respect to or arising from any
provision contained in this Agreement shall be initiated, filed and venued in the State of Minnesota
District Court located in the City ofSt. Paul, County of Ramsey, State of Minnesota.
Section 5.17 Severability. If any term or provision of this Agreement is finally judged by any
court to be invalid, the remaining terms and provisions shall remain in full force and effect, and they
shall be interpreted, performed, and enforced as if said invalid provision did not appear herein.
Section 5.18 Time of Essence. Time is of the essence with respect to all of the matters
contained in this Agreement.
Section 5.19 Counterparts. This Agreement may be executed in any number of counterparts,
each of which, when so executed and delivered, shall be an original, but such counterparts shall together
constitute one and the same instrument.
Section 5.20 Matching Funds. The Public Library Jurisdiction must obtain and supply the
following matching funds, if any, for the completion of the Project: dollar-for-dollar subject to
Section 5.23 hereinbelow, any and all matching funds which are intended to meet the above-delineated
requirements must either be in the form of (i) cash monies, (ii) legally binding commitments for monies,
or (iii) equivalent funds or contributions which have been, or will be, used to complete and/or pay for
the Project.
Section 5.21 Third-Party Beneficiary. The Public Library Jurisdiction and the State Entity
. agree that the public program to be operated in conjunction with the Facility will benefit the State of
19
Minnesota, and the provisions and requirements contained her~in are for the benefit of both the State
Entity and the State of Minnesota. Therefore, such entities acknowledge and agree thattheStateof,.,
'Minnesota, by and through its Commissioner of Finance, is and shall be, a third-party 'beneficiary, of this
Agreement.
Section 5.22 Additional Requirements. The Public Library Jurisdiction and the State Entity
. agree to cOlllplywith the following additional requirements.
A. Not later than thirty (30) days after the first expenditure of any Grantfllp.cts by the Public
Library Jurisdiction or as soon thereafter as praCtical, the Public LibraryJurisdictionshall
cause to be recorded in the official real estate records maintained by the county recorder
for the county or counties in which theprope,rties, on which the Facility isconstruc.ted Or
is to be constructed, is located, a declaration or other appropriate instrument in the fOrm
or substantially the same fonn attached hereto as Attachment A foreac~ such property.
Upon' full compliance with the provisions of the Commissioner's Order and, 'when .'
a.ppropriate, upon request by the Public Library Jurisdiction; the Coinmissioner Of
Finance shall execute and deliver to' the Public Library Jurisdiction a written release
evidencing the release of the subject Facility froin the provisionsbf Minn. Stat,
, ':> 16A.695 (1996), as such maysubsequentlybe amended, rnodified or r~placed, and the.
Commissioner's Order.
Section,5.23 AdditionalLAG Statute Requirements.
A. In accordance with Minn. Stat. S 134.45andMinn: Laws I996,ch.463,:SA, subd. 5, as
any of such may subsequently be, amended, modified orreplaced:
1. Funds from the Grant. may only be used by. the,Public Library, Jllrisdiction to
remove architectural barriers from a library building or site;
2. The amount of the Grant shall not exceed either, and the' Public ,'Library
Jurisdiction shall not be entitled to more than: (a) fifty percent (50%) of the
approved costs of removing architectural barriers as described in the Project; or
(b) One Hundred Fifty Thousand Dollars ($150,000.00) in any fiscal. year,
whichever is less;
J. The Public Library lurisdiction shall provide m~tching funds.ih.an ainount equal
to ",. the amount of, the Grant from non-state sources.
dollar~for.,dollar and n()tmatchedby in-kind contributions.
Such match shall be
.
20
.
Funds from the Grant may only be used by the Public Library Jurisdiction for a
Project in an existing building used as a library or to prepare an existing building
for use as a library. Funds from the Grant cannot be used to pay any part of the
cost of meeting accessibility requirements in a new building.
5. The Public Library Jurisdiction shall provide the State Entity with the Project
4.
budget and, in addition to the information required in this Agreement, any other
information which the State Entity requests.
IN TESTIMONY HEREOF, the Public Library Jurisdiction and the State Entity have executed
this Grant Agreement on the day and date indicated immediately below their respective signatures.
APPROVED:
PUBLIC LIBRARY JURISDICTION
. By:
.
Title:
Date:
STATE OF MINNESOTA
DEPARTMENT OF EDUCATION
By:
Title:
Date:
21
.
.
.
Attachment A
DECLARATION
The undersigned, as owner of fee title to the real property legally described on Attachment B,
which is attached hereto and made a part hereof ("Property"), hereby declares that title to the Property is
hereby subject to the following restriction:
The Property is bond financed property within the meaning of Minn. Stat.
S 16A.695, and cannot be sold, mortgaged or otherwise disposed of by the public officer
or agency which has jurisdiction over it or owns it without the approval of the Minnesota
Commissioner of Finance, which approval must be evidenced by a written statement
signed by the Commissioner of Finance and attached to the deed, mortgage or instrument
used to sell, mortgage or otherwise dispose of the Property.
Title to the Property shall remain subject to this restriction until; (i) the restriction has been fully
complied with as evidenced by a written approval from the Minnesota Commissioner of Finance, or
(ii) a written release, releasing the Property from the restriction, signed by the Minnesota Commissioner
of Finance, is recorded in the real estate records relating to the Property.
Dated:
A PUBLIC LIBRARY JURISDICTION
By:
Its:
And:
Its:
STATE OF MINNESOTA
) ss.
COUNTY OF
The foregoing instrument was acknowledged before me this
, and
, by
and
of
day of
, respectively the
, a Public Library
Jurisdiction under the laws of the State of Minnesota, on behalf of the jurisdiction.
Notary Public
22
.
Attachment B
LEGAL DESCRIPTION
The following described property located in Washington County, Minnesota
.
.
23
.
,4)T.#cH~eAlr c....-
RESOLUTION NO. 2004- 77
A RESOLUTION ACCEPTING ACCESSIBILITY GRANT
WHEREAS, by Resolutions No. 2002-118 and 2202-119 adopted by the City Council on
the 21 st of May, 2002, the City of Stillwater enacted Resolutions accepting the Report of the
Library Board Task Force for a Library facility upgrade and expansion, including an adjacent
parking structure; and
WHEREAS, more than $2, I 00,000 in cash donations and pledges have been received by
the Library Board in furtherance of the Library facility expansion and upgrade; and
WHEREAS, plans have been prepared for the expansion and upgrade and submitted to
the Minnesota Department of Education, along with an Application for an Accessibility Grant;
and
WHEREAS, the Minnesota Department of Education has notified the Stillwater Public
Library Board of Directors that the Project has been approved for a $150,000.00 Public Library
Accessibility Grant, and;
WHEREAS, the Public Library Accessibility Grant is contingent upon the full funding
and construction of the expansion and renovation project as recommended by the Library Board
Task Force; and
.
WHEREAS, the Stillwater Public Library Board of Directors has, by Resolution,
accepted the $150,000.00 Public Library Accessibility Grant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF STILLWATER, AS FOLLOWS:
That the City Council gratefully accepts the commitment of the Minnesota Department of
Education to provide the Accessibility Grant, and reaffirms the commitments made by
Resolutions 2002~ 118 and 2002-119 and will issue its General Obligation Bonds, or otherwise
fund at the appropriate time, the Stillwater Public Library Expansion and Renovation Project.
Adopted by the City Council of the City of Stillwater this &~ day of April, 2004.
CITY OF STILL WATER
y%://
.~ tf>~yor - /
.
~~ ~aJ&5.~
Diane F. Ward, City Clerk
.
.
.
State of Minnesota )
County of Washington )
City of Stillwater )
rJ;~ _"water
~'~ ~
~ -\~
THE BIRTHPLACE OF MINNESOTA J
(
CERTIFICATION
I, Diane F. Ward, City Clerk of the city of Stillwater, Minnesota, do hereby certify
that the attached RESOLUTION 2004-77, A RESOLUTION ACCEPTING
ACCESSIBILITY GRANT, is a true and correct copy of said resolution on file in the
office of the city clerk.
SEAL
A~d?r)Mce
Diane F. Ward, City Clerk ~
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
.
Attachment C is a Certified copy of the City of Stillwater's Resolution Approving
this Agreement;
Councilmember
its adoption:
offered the following resolution and moved
RESOLUTION 2004-
RESOLUTION ACCEPTING AND AUTHORIZING THE MAYOR AND CITY
CLERK SIGN LIBRARY ACCESSIBILITY CAPITAL IMPROVEMENT GRANT
CONTRACT
WHEREAS, the Library Accessibility Capital Improvement Grant Contract was
reviewed by the Stillwater City Council at their meeting on July 20, 2004; and
WHEREAS the Public Library Jurisdiction, City of Stillwater has been awarded a
Library Accessibility Capital Improvement Grant and the Grant Contract must be
executed to effectuate the administration of the Grant; and
.
THEREFORE the Stillwater City Council authorizes the Mayor and City Clerk to
sign the agreement lire the Library Accessibility Capital Improvement Grant
Contract as the representatives of the Public Library Jurisdiction, City of
Stillwater.
The motion for adoption of the foregoing resolution was duly seconded by
Council member and upon vote being taken
thereon, the following voted in favor thereof:
The following voted against the same:
Whereupon said resolution was declared duly passed and adopted this 20th day
of July 2004.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
CERTIFICATION
I, Diane F. Ward do hereby certify that I am the City Clerk of the City of Stillwater
and that the and that the foregoing is a true, complete, and correct copy of a
resolution adopted at a meeting of the City Council duly and properly called and
held on 20th day of July 2004, that a quorum was present at said meeting, that a
majority of those present voted for the resolution and that resolution is set forth in
the minutes of said meeting and has not been rescinded or modified.
IN WITNESS WHEREOF, I have hereunder subscribed my name this 20th
day of July 2004.
Diane F. Ward
City Clerk, City of Stillwater
.
A TIEST:
Jay L. Kimble, Mayor
.
~) "'\ ., ,.,
.E
\c.r, In 9 liv
~' .
<v "':\,),.:/ oS'
SAINT PA~l ~ F~UNDATION
"0" \\'~
C'Omm\l(\
Katherine B. Andersen Fund of
The Saint Paul Foundation
TERMS OF GRANT
Boord of Directors
Phyllis A. Rawls Goff, Choir
Joy Cowles, Vice Choir
Wilson G, Bradshaw
A.
ACCEPTANCE OF GRANT
Henry M, Buffalo, Jr,
Robert L. Bullard
This grant is subject to acceptance of the following terms.
John A. Clymer
GRANTEE: City of Stillwater, Minnesota
Iris H, Cornelius
DATE AUTHORIZED: June 25,2004
Patrick J. Donovan
James R, Frey
TRACKING #: SP-03-004460 AMOUNT GRANTED: $100,000
luz Moria Frias
GRANT RESOLUTION:
Donald l, Garofolo
Joan A. Grzywinski
RESOLVED that a grant of $1 00,000, from the Katherine B. Andersen Fund of The Saint
Paul Foundation, to the City of Stillwater, Minnesota, is approved, subjectto the
following terms and conditions:
R, Scoff Jones
en E. Kimberly
Molly O'Shaughnessy
Gayle M, Ober
Wendy H, Rubin
l. J. Schoenweffer
1. The purpose of this grant is to help finance the Stillwater Public Library
Centennial Capital Campaign.
2. This grant is a one-to-one matching grant meaning that, starting July 1,2004,
contributions from new donors to this campaign will be matched on a one-to-one
basis up to a maximum of$100,000 in funds from the Katherine B. Andersen
Fund of The Saint Paul Foundation.
3. If matched, this grant will be paid out at the convenience of the Katherine B.
Andersen Fund with full and final payment to be made no later than
December 31, 2006.
Cris E, Stainbrook
Jon A. Theobold
,;"rrol M, Toslrud
'( ong Dao
President
Carleen K, Rhodes
GRANT PERIOD:
PROGRAM OFFICER ASSIGNED
TO THIS GRANT: Carrie Jo Short
Begins: July 01, 2004
Terminates: June 30, 2007
55 Fifth Street Eos!
Reports:
Interim: None
Final:
September 30, 2007
Suite 600
Saint Paul, MN 55101-1797
In accepting this grant, the grantee accepts the terms stated in this agreement, including
the grant provisions found on the reverse side of this agreement.
www.saintpoulfoundation.org
.'n 6512245463
ree 800.875,6167
Fax 651.224,8123
-1-
't_ , r ,~
.
For the Grantee:
~L_~J#
S/gna~~ .l6tho . ea /
~sehtative
Please return a signed copy of this Terms of Grant to our organization. Please keep a
copy for your files. Please refer to the tracking number and title in all communications
concerning this grant.
Jtty L. Kr/J-}ble} mayoe
Print Name, Title, Date 7. ~o~o'f'
.
.
. ., ,. '.~
.
B.
GRANT PROVISIONS
1. Funds provided by this grant may be spent only in accordance with the provisionsofthe
grantee's funding request and budget as proposed by the Foundation at the time of the grant or
as modified later with the Foundation's approval.
2. Public Announcement of this grant may be made. by the grantee if desired. Ifa public
announcement is made, the grantor should be identified as The Katherine B. Andersei1Ful1d of The
Saint Paul Foundation.
3. No part of this grant may be used for political campaigns or to support attempts to influence
legislation of any governmental body other than throughmakil1gavailable the results of
nonpartisan analysis, study and research.
4. The Foundation reserves the right to terminate or modify a1'1Y payments pursuant to this grant,
including modification of previously agreed upon payment schedules ,should this be deewed
appropriate.
5. Expenses charged against this grant may not be incurred before the grant period begins or
without expressed permission subsequent to the grant period termination date.
.
6. The grantee is responsible for expenditure of funds and for maintaining adeql1atesupporting
records.
7.
Revolving funds, endo\Vment gifts, equipment or property purchasedwiththisgrantare property of
the grantee so long as the amount granted is not diverted from the purpose for which the grant is
made. Should the purpose of the organization or the use of this grant change or. should the grantee'
organization go out of existence, funds granted by the Foundation shall revert to the Foundation,
unless the Foundation formally agrees otherwise.
8. The grantee will return any unexpended funds to the Foundation at the close of the grantperiod.
9. Funds also will be promptly returned:
(a) Ifthe Foundation determines thaUhe grantee hasnot performed.in a~cordance with the
Terms of Grant or met the specific grant conditions oftheapproveq program.
(b) If the grantee loses its ex.emption from Federal income taxation as provi<:ied for under
Section 501(c)(3) of the Jnternal RevenueCode. '
10. Unless otherwise stated in writing, this grant is made with the understanding that the Fohndation
has no obligation to provide other or additional support to the grantee. '
.
-2-
Form approved: June 22, 1998
.. , ,. II-
.
THE S.'\1NT PAUL FO~TIATION
I~'TERLY1/f1NAL REPORT NARRATIVE GUlDELINIS
The following information is needed by the Foundation to help it monitor the outcome of your
g ra n t.
Proiect Infol'll1:ttion:
1. Activities: List and brieDy describe all grant-supported activitiesconlplctecl to date, and
olltcomes] if applicable. List and brieD)' describe any activities th:tt were not completed
and indicate why they were not completed.
2 Concerns/Unintended Outcomes: List and describe any problems encountered as well as
any cIu.nges in pl:tns or personnel, and unintended outcomes that lu\'e OCCUlTed to date.
fin:mci::d InfcJrt1l:1tion:
3.
Total Project Cost: Fro\'ide tot:11 project income and expense information to date,
i nc1 udi ng ac tU:11 income and eXl--"'C l1se compa rison to the original budget provided in the
propOS:l1. Flease submit (l certified audit including the grant period] if (l\'c.ilable.
4.
Budget Changes: Describe budget changes approved by the FOlll1Chtion or other financial
ad:'\ptations required by some uni\l1ticipated situation.
.
Grant Funds: Inciicate the gra!lt funds spent to date as well as any unexpended grant
funcis.
G.
Other Sources of Project Support: Frovide a list of grant requests and amounts approved,
denieci, or pending for this I,Hoject.
:\ ~J ~J~: ~ ci ~ c c s:
{. . Att:1ch copies of any articles, repo~'ls, brochures, etc., related to this project.
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l/sp.Ie\'1gd
INTERHvIIFINAL REPORT FORi\I
FOR GRA..?\ITS l\LWE BY THE SAINT PAUL FOUNDATIO~
To be completed annuallv by multi-year projects and
at the end of the grant period by all pi'ojects.
.
Please complete this Form and provide it as a cover
sheet to the Interim or Final Report Narrati\'e. The
report narrative should folIo\\' the guidelines pro.
vided on the back of this form.
This form should be copied and used for multi-year
reporting purposes, if applicable. Please address
this report to the Program Officer responsible for
this grant, noted on your Terms of Grant Agreement.
Grant Number:
Date Submitted:
i\ame of Recipient Organization:
Address:
Telephone: ( )
.
Project Title:
Total Grant -'-\mount:
Purpose of Grant:
Conditions of Grant, if any:
Type of Report:
Grant Period:
Interim
Starting Date
Final
Ending Date
Grant Funds Expended to Date:
Gam':' of Project Di.reci:oc':
Telephone: ( )
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/ \\1!lC/ wp/ J/SP.ir'rpt r'n 11
. MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, Assistant City Engineer
DATE: August 20,2001
RE: South Main Parking Improvement Project
Project 2004-05
DISCUSSION:
.
Bids for the South Main Parking Improvement Project were opened on Thursday, July 15,
2004. The City received one bid with the low bid of$128,035.00 submitted by Tower
Asphalt (see attached resolution). The engineer's estimate for this project was $154,000.00.
This project will be funded by the Downtown Parking Fund.
RECOMMENDATION
I recommend that the City accept the bids submitted for the South Main Parking
Improvement Project, Project 2004-05 and award the contract to Tower Asphalt with a low
bid of$128,035.00.
ACTION REOUIRED:
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2004- ACCEPTING BID AND AWARDING CONTRACT FOR
SOUTH MAIN PARKING IMPROVEMENT PROJECT
.
ACCEPTING BID AND AWARDING CONTRACT FOR
SOUTH MAIN PARKING IMPROVEMENTS
(Project 2004-05)
WHEREAS, pursuant to an advertisement for bids for the South Main Parking Improvement
Project, bids were received, opened and tabulated according to law, and the following bid was received
complying with the advertisement;
BIDDER
BID AMOUNT
Tower Asphalt, Lakeland, Minnesota
$128,035.00
ENGINEER'S ESTIMATE
$154,000.00
And
WHEREAS, it appears that Tower Asphalt of Lakeland, Minnesota is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILL WATER, MINNESOTA:
L
The Mayor and Clerk are hereby authorized and directed to enter into a contract with Tower
Asphalt of Lakeland, Minnesota in the name of the City of Stillwater for the rehabilitation of
Main Street Parking Expansion according to the plans and specifications therefore approved by
the City Council and on file in the office of the City Clerk.
Adopted by the City Council this 20th day of July 2004.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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To: Mayor and City Council
F rom: Lynne Bertalmio
Re: Board Vacancy
July 14, 2004
STILLWATER P1JBLIC LIBRARY
223 N. Fourth St.
Stillwater MN 55082
651.439.1675
www.ci.stillwater.mn.us/library
Memo
The Board of Trustees has met wid1 the duee applicants for the Board vacancy - Ned
Gordon, Rud1 Ranum and Scott Spisak. The Board members appreciate the interest d1at all
three have shown in d1e library. Considering the issues facing the library at this time, the
consensus of the Board at its meeting of July 13, 2004, was that Ruth Ranum best possesses
the skills and experience that the library needs at this time.
As always, the Trustees gready appreciate d1e Council's willingness to allow the Board to
interview and comment on d1e applicants.
APPOINTMENT TO THE LIBRARY BOARD
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater, Minnesota, hereby appoints Ruth Ranum to the Library Board. Ms.
Ranum's is filling the unexpired term of Jessica Pack therefore Ms. Ranum's
term will expire January 1, 2005 .
Adopted by Council this 20th day of July, 2004.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
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:\'lema
DATE:
July 16,2004
TO:
Mayor and City Council
Sharon Harrison,00ffi)
Finance Director~
FROM:
RE:
2005 Budget Meeting Schedule
BACKGROUND
The budget process is upon us once again. A proposed budget and a proposed levy are due to the
County by September 15, 2004 for the 2005 Budget. In order to meet that deadline, I would like
Council to consider the following dates for budget presentations by department heads, input and
adoption of the proposed budget and levy for 2005:
August 17th - Special Meeting - Workshop - 4:30 to 6:00 p.m.
August 24th - Special Meeting - Workshop - 4:30 to? p.m.
September ih - Adoption of Proposed Budget and Proposed Levy-7:00 p.m.
September 14th - Special Meeting - Ifnecessary.
ACTION REQUIRED
If Council concurs with the above meeting schedule, Council needs to pass a motion approving
the above 2005 Budget Meeting Schedule.
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Community Family Center
Organizational Commitment Questions
Organization
I. Give a brief overview of your organization (goals, clients, key
programs/services).
2. What programs/services would your organization like to offer in a
Community Family Center?
3. What programs/services does your organization need to offer in a
Community Family Center in order to be a part of the projecgt?
4. What is your current thought about your organization's level of fmancial
support to a future facility?
*Potentially willing to lease/rent space in a facility?
*Potentially willing to provide capital financial support?
*Potentially willing to provide debt service support?
*Potentially willing to be a part of a joint, multi-agency capital campaign?
* Other
Comments:
5. What other capital initiatives is your organization looking at right now and
'"It
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what is the timeframe for these efforts?
6. What would your organization need from the partners in this project?
7. Is your organization interested in taking althe lead role in this project at
this point?
8. What concerns does your organization have about the project and/or
future involvement at this early point in the process?
9. Other comments/statements.
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July 20,2004
TO:
MEMORANDUM
Mayor and City Council
FROM:
Diane Ward, City Clerk
SUBJECT: Filings
~I
As I am sure you are aware, the filing period for office closed at 5:00 p.m. today.
The following have filed for the respective Council seats
Ward 2
John Rheinberger
Phil Eastwood
Mark Walker
Ken Harycki
Ward 3
Wally Milbrandt
Robert Liberty
71 J (pjc Lj ~,C-u;ix I
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July 5, 2004
~;,
Stillwater City Council Members
Stillwater Park Commissioners
We recently took our two granddaughters to fantastic Pioneer Park to enjoy the lovely
day and use the playground equipment. As we entered the park, we had to step around
two piles of dog feces. What a joy!
Closer to the play area, there were two humongous German Shepherd dogs enjoying the
beautiful day and doing what dogs do. One of the monstrous animals was absolutely not
leashed and I cannot be positive if the other dog was also free. When I inquired why
these dogs were in the park so close to the play area, I was informed that dogs are now
welcome to play in the park.
During the past week, I have spoken to at least twenty Stillwater residents and not one
person was aware that dogs are now allowed in the park. Not a single person I spoke to
thought this was an intelligent decision. Children and unfamiliar dogs are an accident
waiting to happen. You cannot rely on what either the child or dog will do. Of course,
dog owners think their animals are harmless. That is why there are so many problems
with children and adults being bitten by dogs. No responsible person would allow small
children to play near unfamiliar dogs. Many cities maintain dog parks for this very
reason.
When I called City Hall to verifY this change in park rules, I was told to call the police if
dogs were causing a problem. Who knows what could happen by the time the police
arrive?
PLEASE reconsider this decision and return to "NO DOGS ALLOWED."
_;oJ }
v<.J P?V7?4'::"".J .~-.r-'l.~.......,?'--'
Donna Swanstrom
1322 Meadowlark Drive
Stillwater, Minnesota 55082
(651) 439 3380
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STlLLWA I CR. fU5L1C L15RAR.Y
22) N. Fourth St.,
Stillwater MN 55082-4-806
651.+)9.1675 FAX 651.+)9.0012
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Board of Trustees Meeting Agenda
Tuesday, July 13,2004, 7 P.M.
1. Call to Order
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports*
E. Web Site Usage Report
F. Director and Other Staff Reports+
G. Financial Report+
H. Policy Review- Internet Policy
5. Building Expansion
A. Design Progress
6. Fundraising Campaign
A. Golf Toumament and Other Campaign Events
B. Resolutions
St Paul Foundation
Bigelow Foundation
Mardag Foundation
C. Pursuing Board Fundraising Targets
D. Report of Other Progress to Date
E. Creation of a Library Foundation
F. Small Special Fund Redistribution
7. Operational Costs Task Force
A+
1
A
I
A*
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D
I
I
D+
D
8. Filtering Software
9. WCL Contract Negotiations
D+
10. Parking Agreement with Ascension Church
11. 2005 Budget Request
A+
12. Accessibility Grant
13. Board Vacancy Recommendation
A+
14. Other
15. Adjournment
If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M. .
on Monday, July 12, 2004.
A=Action Item I=Information Item D=Discussion Item += Document in Packet
*= Document to be Distributed at Meeting #=Document Previously Distributed
/"
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Agenda Item 4.A.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651 439-0012
Board of Trustees Meeting Minutes
Tuesday, June 8, 2004
Present:
Bill Fredell, Bill Hickey, Dick Huelsmann, Victor Myers,
ML Rice, Brian Simonet, Andrea Tipple, Mary Weber
Absent:
Staff Present: Lynne Bertalmio
I. Call to Order
President Hickey called the meeting to order at 7:08 p.m.
2. Adoption of the Agenda
Adopted with a motion by Rice and a second by Myers.
3. Communications and Public Commentary Two items from the suggestion box.
4. Consent Calendar Motion by Myers and second by Simonet to approve the consent
calendar including payment of $24, 170.20. The motion passed.
5. Building Expansion
A. Design Progress and Schedule Architect, John Mecum reported that they are
awaiting samples to complete the color schedule recommendation. They are also
getting pricing on mechanical, electrical and building materials since that market is
volatile currently. A meeting of the Design Review Committee was set up and the
Building Expansion Advisory group will meet again this summer.
6. Fundraising Campaign
A. Campaign Events Report on the planned golf tournament-invitations will go
out near the end of June for a late summer/early fall tournament. Other items
mentioned include a potential gardening theme fundraiser, a spring gala that currently
has two co-chairs, a potential running race and miniature golf in the library.
B. Pursuing Board Fundraising Targets Reminder to the Board to continue to pursue
the contacts that have been identified.
C. Report of Other Progress to Date We're still waiting for a response from the
Kathryn B. Andersen Foundation. There are other proposals due in the next few
months-we have engaged a writer for the Kresge Foundation application.
D. Creation of a Library Foundation Trustee Huelsmann urged moving forward
with some speed.
7. Operational Costs TaskForce A discussion was held concerning potential revenue
sources for the expanded facility.
8. Filtering Software Motion by Fredell, second by Huelsmann that we implement
Internet filtering software in concert with the Washington County Library system. The
motion passed. There was also a request for more data about the capabilities of the WebSense
software that Washington County uses.
..,
Page 2
library board minutes 6/8/04
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9. WCL Contract Negotiations SPL staff and WCL staff are working together to outline
various components of current services.
10. Parking Agreement with Ascension Church There has been one meeting and we are
currently awaiting a revision on the proposed agreement.
11. 2005 Budget- Preliminary Discussion Director Bertalmio shared a preliminary budget
with the board. Questions and discussion followed.
12. 5 Year Capital Improvement Budget After discussion, it was motioned by Huelsmann
and seconded by Fredell to approve the preliminary capital Improvement plan. The motion
passed.
13. Accessibility Grant All accessibility grants have been suspended by the Department of
Education as part of the Governor's effort to balance the budget in the absence of any action
by the Legislature. A special session that solves the shortfall problem may occur or action in
January 2005 may be necessary to "un-suspend" the grant.
14.2004 Capital Budget Release At the end of2003, we requested that the City Council roll
forward $10,000 in 2003 capital funds ($5,000 for roof repairs and $5,000 for tuck pointing). .
At this time we request to use all of these funds for tuck pointing. It was motioned by
Huelsmann, seconded by Simonet to request that the City Council release that $10,000 of
capital funds and authorize that it all be used for tuck pointing. The motion passed.
15. Board Vacancy The application period has been extended for another 3 weeks.
15. Adjournment
The meeting adjourned at 9:03 p.m.
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05/18/2004 01:49
5514394705
STILL WATER TOWNSHIP
July 8, 2004
Stillwater Town Hall
Regular Meeting: 7:00 P.M.
Chair:
Untiedt
Call To Order
Aeenda:
Adopt
Minutes: Approve Minutes: Regular Town Board Meeting June 24,2004 And Curtis Variance
Hearing Minutes
Presentation bv Mr. BorUm of Wllstemanaeement re: New Recvclin~ Procedure
Treasurer: 1. Claims and Checks
2.
Attorney: 1-
2,
Planner: 1. Park Plan
. 2. A TV and Motorbike Ordinance
3. Horse, etc., Trail Along Arcola Trail
wineer: 1.
Clerk: 1.
Committees: 1. Park Committee
2. Planning Commission
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Peoole Portion:
8:00 pm.
8: 15 pm
~~, 11i#t..:a~=",.. i{"U; 3... C4AJWuu'- C 0... yo) c e.. \ \ e. ~
Karen Richtman re: Recycling Cootract
Old Business: ] .Curtis Lot Variance and Situation +
2.JO hA ts E) we-V' - C D {")~eV'''o... ',on etts:e me..n-t
New Business: 1.
Adiourn:
Notes:
6/25/2004
PAGE 01,'Ell
Pat Bantli
\.
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July 8, 2004
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Duane Laabs, Supervisors Jim Doriott, David
Johnson, Jim Hiniker and Sheila-Marie Untiedt. Also,
Treasurer Gloria Sell, Planner Dick Thompson and Attorney
Soren Mattick.
1. AGENDA - M/S/P Johnson/Hiniker moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P UntiedtjHiniker moved to approve the 6/24/04 Curtis Hearing
meeting minutes as written. (4 ayes, Laabs abstain)
M/S/P UntiedtjDoriott moved to approve the 6/24/04 Stillwater town board meeting
minutes as written. (4 ayes, Laabs abstain)
3. RECYCLING PRESENTATION, - Mr. Gary Borun from Waste Management was presen.
to describe a new recycling procedure that he would like his customers in the township
to take part in. Recycling pick-up would be twice a month. A large container would be
provided in which all recyclables would be co-mingled. Karen Richtman will check it out
and report back at the next meeting.
4. TREASURER-
1. Claims and checks were reviewed. Checks #16825 thru #16848 were
approved for payment.
5. BUILDING INSPEL liON PAYMENT - Mr. Kramer is following up on certain past
building permits. There is no record of any' inspections being completed on those
permits. The previous building inspector has not responded to letters from the
township attorney regarding this matter. Therefore, since the new building inspector
has done the work, he will receive the payment.
6. CURTIS LOT VARIANCE - The planner spoke to the issue of an engineer's review of
things that need to be looked at regarding water getting into Silver Creek. He will have
information before the next meeting.
Mr. Bower relayed that if the plan is to make an offer on the Curtis property, the
Carnelian-Marine Watershed District will handle legal matters and surveys. They plan .
to ask the county board members for a contribution and also ask Stillwater Township to
",'
Stillwater Town Board Meeting - 7/8/04
Page Two
take part. The surrounding landowners donations will be added in before the county
. board meets. The Kayes will donate a conservation easement on their property that
adjoins the Curtis property. The Brandts are considering a conservation easement also.
It was asked who would own the property. The adjacent landowner with easements
attached was the answer.
M/S/P Johnson/Hiniker moved that Stillwater Township would donate at the
$15,000.00 level if Washington County and other interested property owners take part.
Beyond the property itself there would need to be two other parties giving conservation
easements along Silver Creek. (5 ayes)
7. RECYCLING CONTRAC( - Karen Richtman will return in two weeks to talk about the
2004 recycling grant funds in the amount of $5,221.00.
8. PLANNER-
1. The ATV ordinance will be ready for the board to review next meeting.
2. A letter is being s~nt to Sandy Fundingsland about a horse trail next to
Arcola Trail.
3. Bob Moser's grading permit from the county for a berm along 100th Street
North was reviewed.
4. A draft of the Silver Creek corridor plan will be reviewed at the next meeting.
. 5. The park donation issue will be reviewed again at the next meeting.
9. KENNEL LICENSE - M/S/P Johnson/Hiniker moved to approve the renewal of the
McMillan kennel permit for 2004 - 2006. (5 ayes)
10. SUPERVISOR FILINGS - Filing for 3 four year supervisor terms begin at 9:00 a.m.
August 24 and ends at 5: 00 p. m. on September 7. A filing may be withdrawn up until
5:00 p.m. on September 9. These positions will be voted on at the general election in
November.
11. HAZARD MmGA110N - This item was withdrawn from the meeting. However,
information was passed out to Supervisors and the Chief of Police that will be discussed
at the next meeting. Come prepared!
12. ADJOURNMENT - M/S/P Johnson/Hiniker moved to adjourn the meeting at
10:40 p.m. (5 ayes)
Clerk
,_.' .Chairperson
Approved
"
\
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us)
Thursday, Jury 15, 200410:37 AM
Pat Raddatz
Washington County Board Agenda - 7/20/04 - Canceled
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
***NOTICE***
The Washington County Board Meeting for July 20, 2004 has been canceled
Due to the National Association of Counties Conference July 16 * 20, the County Board
Meeting for
July 20, 2004 has been canceled
Next County Board Meeting: July 27, 2004, 9:00 a.m.
***************************************************************************
Meeting Notices
July 20 - Housing and Redevelopment Authority Board
3:30 p.m., 1584 Hadley Avenue North * Oakdale
July 21 - Plat Commission
8:30 a.m., Washington County Government Center
.
July 21 - Transportation Advisory Board
2:00 p.m., 230 East 5th St., Mears Park Centre * St. Paul
July 22 - Resource Recovery Project Board
8:30 a.m., 1670 Beam Avenue * Maplewood
July 29 - Red Rock Corridor Commission
3:30 p.m., 7516 80th Street South * Cottage Grove
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
e.",
1