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Home My WebLink About2004-12-21 CC Packet _EGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-30 Council Chambers, 216 North Fourth Street December 21,2004 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 7,2004 regular and recessed minu 5. Communit 6. City En . 5th Stree Ich are not a part of nt or may give direction PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council 0 the meeting agenda. The Council may take action or reply at the time to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2004-251, directing payment of bills 2. Possible approval to purchase a used tailgate an sembly - Streets 3. Resolution 2004-252, approval of service agreem ith Johnson Radio Communications Company 4. Resolution 2004-253, renewal of Towing License f 005 . 5. Approval of Temporary Beer and Wine 'cens and approval of use of City Hall Parking Lot for fund raiser held at Stillwater Public Lib Years Eve 2004 - Sunrise Rotary Club 6. Approval of league of Minnesota Citie Trust Liability Coverage Waiver Form 7. Resolution 2004-254, resolution and authorizing final payment for Curve Crest Extension 8. Resolution 2004-255, resolutio 9. Resolution 2004-256, resol Project, Phase I (Project 2 10. Possible approval to carry 11. Possible approval to c 12. Possible approval to 13. Possible approval to 14. Possible appro t 15. Resolution 2 16. Resolution UNFINISHE 1. Possi 2. Possible ngagement letter with HLB Taugtes Redpath, Ltd. work and authorizing final payment for North Hill Sewer ed Memo/Resolution) I Outlay Items - Public Works al Outlay Items - Engineering pital Outlay Items - Finance Department apital Outlay Items - Police Department over Capital Outlay Items - MIS , ution permitting boat maneuvering activities and dredging 8, accepting grant from the St. Paul Foundation nd reading of Ordinance No. 951, amending City Code relating to Dogs and Animals tion of resolutions for 2005 Budget & Tax Levy (2 Resolutions) NEW BUSINESS 1. Possible appointments to Boards/Commissions (Resolution) . 2. Request for approval of consultant services for preparation of Brown's Creek Park and Natural Area Resource Management Plan (Resolution) 3. Approval of 2005 Community Development Block Grant (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City C enacted by one motion. There will be no separate discussion on these items unles citizen so requests, in which event, the items will be removed from the consent a separately. 2 . . and will be ember or considered . . ., ... LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2004-251 ., Ace Hardware Advance Sportswear American Planning Association Appletree Institute AT&T Audiovisual Inc. BAM Education Board of Water Commissioner Buberl Black Dirt, Inc. Burnsville Police Department Carquest Cartridge World Catco Parts & Service CCH Incorporated Century Power Equipment Citi Cargo & Storage Clark, Luann Coca Cola Cornerstone Land Surveying, Inc. Cub Cunningham, Don Daleo Delta Dental Diethert, Ralph IFuhr Trenching Eichten's Service & Repair Emergency Automotive Environmental Systems Inc. Fire Guard First Line Beverage Forestry Suppliers Inc. Fred's Tire G&K Gopher State Gopher State Venetian Blind Grand Prix Vending Greeder Electric H & L Mesabi Hillyard HiTech Sign J H Larson J P Cooke Co. Johnson Radio Magnuson Law Firm Maple Island Hardware Medical Technologies . . Supplies Polo Work Shirts Conference January Retiree Health/Hospitallns. Telephone Repair Video Seminars Nov WAC Report Black Dirt 2004 Cheat Books Vehicle Repair Supplies Toner Equipment Repair Supplies GAAP Practice Manual GASB 34 Equipment Repair Supplies Delivery Charge Public Works Cleaning Concession Supplies Munkelwitz Property Concession Supplies Cleaned Carpets City Hall, Fire Dept. Maintenance Supplies Dental Insurance CDBG Contractor Sewer Repaired Microwave Lighting 6119 Six Weeks Rental Street Sweeper Annual Fire Sprinkler Inspection Concession Supplies Survey Supplies Tires Uniforms & Rugs & Towels & Soap Billable Tickets Levolor Riviera Classic Lollipops Maintenance Repair Blades Cleaning Chemicals Signs & Maintenance Supplies for Signs Ballast Dog License Tags Annual Maintenance Contract Professional Service Maintenance Supplies Calibrations 301.60 256.50 852.00 27,322.00 96.71 190.56 105.00 11,781.00 . 21.30 90.00 445.44 63.90 84.93 197.56 479.36 111.19 140.00 1,769.60 208.00 55.52 1,600.00 70.02 197.33 2,725.00 119.00 656.48 7,029.00 305.00 1,153.52 1,071.59 143.57 2,084.91 263.35 201.60 131.40 350.00 4,367.52 945.32 2,539.00 185.60 58.09 1,596.00 12,990.58 114.05 305.00 EXHIBIT" A" TO RESOLUTION #2004-251 Menards Metropolitan Council Metro Fire MN Dept Agriculture MN Dept of Labor & Industry MN Dept of Public Safety Mn Fire Service Certification Board MN Pollution Control Agencies M J Raleigh Trucking Municipal Code Corporation Nardini Fire Equipment Neeck, Beth Northwestern Fire Office Depot Peltier, Robert Performance Training Systems, Inc. Roettger, Gerald & Bell's Trucking, Inc. Roettger Welding Inc. R & R Specialties of Wisconsin, Inc. Russell, Steve S1. Croix Boat & Packet Company S1. Croix Tree Service Inc. St Louis Park, City of Sandy's Office Coffee Service Simplex/Grinnell Spartan Promotional Group Stillwater Fire Relief Assoc. Stillwater Gazette Stillwater Motors Sysco TA Schifsky & Sons, Inc. Territorial Springs LLC Tousley Ford, Inc. Tower Aspahlt, Inc. Turning Point University of MN US Bank US Postmaster Visionary Systems, Ltd. Washington County Watson Wet - Tek Workwell Occupational Health Services Yocum Oil Bailey Construction Briggs & Morgan Maintenance Supplies January Wastewater Service Repair Air Bottles Applicator License Fee Classes Certification Testing Conference Sand & Gravel Supplement Pages Fire Extinguisher Inspection Reimburse Expenses Tires for Engine 6108 Office Supplies Reimburse Expenses Captains Testing CDBG Contractor Sewer Svs Welding Supplies Ice Blade Grind Reimburse Expenses November Arena Billing Pruning & Removing Maple Trees Training Session Coffee Supplies 2005 Maintenance Agreement Navy Knit Caps MN State Fire Dept School 2004 Publication Equipment Repair Supplies Concession Supplies Asphalt,Curve Crest Blvd. Trail Draw # 3 for TIF Note # 2 Vehicle Repair Supplies Curve Crest Blvd West Business Cards Seminars Paying Agent Fees Newsletter Postage Contract Renewal Books Concession Supplies Chemicals for Cooling Tower Medical Exam Fuel Handicap Ramp Professional Services Loft of SW Page 2 ~ ~ 471.28 95,113.57 262.32 10.00 10.00 120.00 110.00 810.00 229.66 469.84 106.25 55.12 1,038.25 548.05 81.58 686.00 5,500.00 168.00 62.00 52.72 40,095.57 633.68 118.00 119.35 1,609.22 357.13 537.52 62.78 123.27 857.69 84,636.04 514,620.99 34.56 5,172.50 72.42 1,055.00 172.50 1,068.29 700.00 1,116.00 779.91 264.95 64.00 4,275.04 600.00 5,600.00 . . . '" EXHIBIT" A" TO RESOLUTION #2004-251 . ADDENDUM TO BILLS . . Carquest Cartridge World Citi Cargo & Storage Clarey's Safety Equipment Hannahan, Mark & Miller Excavating Johnson, Ron League of MN Cities LJ Schuster Menards MN Dept Motor Vehicle MN Dept of Natural Resources Office Depot Qwest River Valley Printing Short Elliott Hendrickson, Inc. Spring brook Software Springsted Stillwater Country Club Stillwater Gazette Terra Springs, LLC United Rentals Veit & Company Washington County Road & Bridge Washington Conservation District Winnick Supply Xcel Adopted by the City Council this 21 st Day of December, 2004 * Terra Springs, LLC Page 3 Vehicle Repair Supplies Toner Unit Rental Equipment Repair Supplies CDBG Contractor Reimburse Expenses Insurance Utility Forms, Envelopes, Checks Maintenance Supplies Forfeiture Vehicles Titles Nozzle Office Supplies Telephone Citations North Hill Modify Layout UB Professional Services Bond Calls Poplar Street Easement Publication Draw # 3 from 2nd Half Note Proceeds # 2 Drill North Hill Sewer Phase 1 Sign & Light Repair Lake Monitoring 2004 Lily Lake Equipment Repair Supplies Electricity, Gas TOTAL Contringent on receipt of funds & formally filed assessment agreement with the county 506.11 29.82 95.85 455.54 2,357.02 40.18 500.00 2,463.07 17.55 27.00 19.36 125.89 775.11 306.72 404.85 562.50 2,250.00 20,000.00 32.40 449,976.81 ::/. 298.15 16,487.85 420.51 1,080.00 70.18 14,543.25 1,370,271.87 .~ . MEMORANDUM December 20, 2004 TO: Mayor and City Council FROM: Larry Hansen, City Administrator SUBJECT: LMCIT Insurance Waiver Form DISCUSSION: Included in the Consent Agenda packet is an annual form from the League of Minnesota Cities Insurance Trust where the City can waive the staturatory tort of $300,000 on any claim. The City has not waived this limit in the past. RECOMMENDATION: . It is recommended that the City not waive the monetary limit. . "' ~ MEMORANDUM Ke \I (<.Sf::- D vYJ E-rvl6 . TO: Mayor and City Council FROM: Shawn Sanders )/)e:; Assistant City Engmeer DATE: December 20,2004 SUBJECT: North Hill Sewer Project Phase 1 Project 2000-15 Acceptance of Work and Pinal Payment DISCUSSION: . The work on the above project has been completed. The contractor, Veit Companies Inc., has submitted their application for payment and required information to allow for final payment. If Council accepts the work and authorizes final payment the one-year warranty will begin. RECOMMENDATION: Staff recommends that Council accept the work and authorize final payment to Veit and Companies for $16,487.85 ACTION REOUIRED: If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2004- , ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR NORTH HILL SEWER PROJECT (PROJECT 2000-15) . ".. ~ . ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR NORTH HILL SEWER PROJECT, PHASE 1 (PROJECT 2000-15) WHEREAS, pursuant to a written contract signed between the City and Veit Companies, Inc., for Phase 1 of the North Hill Sewer Project (Project 2000-15) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of$16,487.85 on such contract, taking Veit Companies, Inc. receipt in full. Adopted by the Council, this 21st day of December 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . ~ .. . . . MEMORANDUM To: From: Date: Subject: Mayor and Council Rose Holman T0'~/ 12/20/04 Budget Rollover I am requesting to roll over $3500.00 from 720-4720-5310-0000 in 2004 Capital Outlay to 2005 Capital Outlay. This money is in the parking fund and will be used for MIS purchases in 2005. Thank you. " MAGNUSON LAw FIRM LICENSED IN MINNESOTA AND WISCONSIN . THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082 TELEPHONE: (651)439-9464 . FAX: (651)439-5641 DAVID T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: December 16,2004 RE: DNR Permit for Purchase of Rumpf Marina On December 14, 2004, the DNR authorized a permit for operation of the Rumpf Marina . under the ownership of Mr. Evans. The Permit authorizes the removal and replacement of the old docks and to generally update the facility. The Permit, however, provides that construction of the Marina cannot be commenced until certain permission is given by the City. The condition that must be satisfied is as follows: "Permission from the City (of Stillwater) for boat maneuvering activities on the water within the property boundaries extended into the river. If dredging is proposed to extend south the City must also grant permission." You will note that this permission is for activity on or under the water. Accordingly, I have prepared a Resolution that should satisfy this condition. If the Council sees fit to adopt this Resolution we will provide it to the DNR as reque~ Dave Mag uso DTM/jmo . /' RESOLUTION NO. 2004- RESOLUTION PERMITTING BOAT MANEUVERING ACTIVITIES AND DREDGING . WHEREAS, the City is the owner of a parcel of land known as the "Reserve Lot" which is a parcel lying between Block 52 and Block 51, Carli and Schulenberg's Addition, and bounded on the west by the easterly line of Lake Street and continuing thence east to the shoreline of the St. Croix River, all in the City of Stillwater, Washington County, Minnesota ("Reserve Lot"); and WHEREAS, the City obtained the Reserve Lot by conveyance of the State of Minnesota of tax forfeited land for an authorized public use for a lift station and storm water pond; and WHEREAS, Ruby Rumpf and Mr. David K. Evans, III have applied for and conditionally received an Amended Permit for the Rumpf Marina authorizing Mr. Evans to remove and replace old docks within the Marina, the Amended Permit being No. 82-6047, Marina, S1. Croix River, Stillwater, Minnesota; and WHEREAS, the Permit provides that Marina construction cannot be commenced until, among other things, the City grants permission for boat maneuvering activities and dredging within the water in the area between the extended north and south boundary of the parcel as extended into the River; and . WHEREAS, the City has determined that the updating and modernization of the Marina will be in the best interest of the City, will generally increase the tax base and provide employment opportunities within the City and that the permission requested is within the discretion of the City and is in the best interest of the City and not violative of any use restrictions that condition the use of the parcel. NOW, THEREFORE, be it resolved: 1. That permission is hereby given for Mr. David K. Evans, III, his agents and contractors, and in conformity with Amended Permit No. 82-6047, for boat maneuvering activities and dredging on and underneath the water surface between the north and south property boundaries of the Reserve Lot as extended into the S1. Croix in an easterly direction. 2. That a copy of this Resolution be sent by the City to Mr. Dale E. Homuth, Regional Hydrologist, c/o Minnesota Department of Natural Resources, Central Waters, 1200 Warner Road, S1. Paul, MN 55106-6793. Enacted by the City Council of the City of Stillwater this 21 st day of December, 2004. CITY OF STILL WATER Jay L. Kimble, Mayor . ~ ( . ATTEST: Diane F. Ward, Clerk . . ". I ~\c.~ing I;",~ "," , .E SAINT PA~L .F~UNDATION "QI' \,....0 C'OmmU{\ ~ ",~.=-~~'--"" Boord of Directors Phyllis A. Rawls Goff, Choir Jay Cowles, Vice Choir Wilson G. Bradshaw December 17,2004 Henry M. Buffalo, Jr. Robert L Bullard John A. Clymer Mr. Larry D. Hansen Administrator/Treasurer City of Stillwater, Minnesota 216 North Fourth Street Stillwater, MN 55082 Iris H. Cornelius RE: Stillwater Public Library Centennial Capital Campaign Tracking #: SP-04-003762 Please reference this tracking number in all future correspondence. Patrick J. Donovan James R. Frey luz Mario Frias Donald l. Garofolo Dear Mr. Hansen: Joan A. Grzywinski a Scott Jones .an E. Kimberly Molly O'Shaughnessy Gayle M. OOOr Wendy H. Rubin l. J. Schoenwelter The Board of Directors of The Saint Paul Foundation met on November 30, 2004. I am pleased to announce that The Board approved a grant of $1 00,000 to the City of StiJIwater, Minnesota for the Stillwater Public Library Centennial Capital Campaign. Enclosed you will find the following materials: Cris E. Stainbrook 1. Two copies of the Terms of Grant agreement related to this grant. Jon A. Theobald President Please read the agreement in its entirety and make special note of all the provisions and procedures indicated. Sign both copies, retaining one for your records and returning the other to the Foundation as soon as possible to indicate your acceptance. Jerrol M. Tostrud Yang Doo Carleen K. Rhodes 2. InterimlFinal Report Form and Narrative Guidelines. 55 Fifth Street East This grant is awarded with the understanding that reports will be submitted to the Foundation as stipulated in the Terms of Grant agreement. The report form and guidelines are intended to help you report on the outcome(s) of your grant. Please use the report form as a cover sheet when submitting interim or final reports. The dates on which the interim reports, if any, and the final report are due wiJI be found in the Terms of Grant agreement. The Foundation is unable to consider additional funding requests from organizations with past due final reports. Suite 600 Saint Paul, MN 55101-1797 www.sointpoulfoundatian.org Main 651.224.5463 . Free 800.875.6167 Fox 651.224.8123 "' \ . The grant payment is scheduled as follows: December 2004 $100,000 Before payment(s) can be made, however, the signed Terms of Grant agreement must be returned to the Foundation, and other conditions stated in the above resolution, if any, must be met. Grant funds can only be expended for the purposes and within the time period stated in the Terms of Grant agreement. Under certain circumstances the Foundation will extend the grant period. Otherwise unexpended funds must be returned to the Foundation. I wish you every success and look forward to receiving reports as required by the Terms of Grant agreement. Sincerely yours, 9!to-!.n~ · Vice President, Grants and Program JGC:mkm Enclosure CC: Ms. Lynne S. Bertalmio . . . . RESOLUTION 2004-258 ACCEPTING GRANT FROM THE ST. PAUL FOUNDATION BE IT RESOLVED, by the City Council of Stillwater, Minnesota accepts the grand from The Saint Paul Foundation and authorizes the Mayor to execute same. Adopted by the City Council this 21st day of December 2004 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk " ,( '" in 9 II!- , ~ x,<:' , .. j .r THE SAINT PA~' ~ F~UNDATlON ., .. 0' _", ('OmmU(\ . Boord of Director$ Phyllis A Rawls Goff, Choir Jay Cowles, Vice Choir Wilson G. Bradshaw TERMS OF GRANT Please Read Carefully! Henry M. Buffola, Jr. Robert L Bullard John A Clymer 1. ACCEPTANCE OF GRANT Iris H. Cornelius The grant to your organization from the Foundation is for the explicit purpose(s) described in the Grant Resolution and is subject to your acceptance of the terms described therein. Patrick J. Donovan To acknowledge this agreement, to accept the grant and receive the funds, return a signed copy of this Tenns of Grant to the Foundation. Keep the other copy for your files. Please refer to the tracking number and title in all communications concerning this grant. James R. Frey tUI Moria Frias Donald l. Gorofalo Joon A Grzywinski GRANTEE: City of Stillwater, Minnesota R. Scan Jones . Susan E. Kimberly Molly O'Shaughnessy Gayle M. Ober Wendy H. Rubin l. 1. Schoenwener DATE AUTHORIZED: November 30,2004 TRACKING #: SP-04-003762 AMOUNT GRANTED: S I 00,000 Cris E. Stainbrook Jon A Theobald GRANT RESOLUTIOK Jerrol M. Tostrud Yang Doo The Board appro\.ed a grant of $1 00,000 to the City of Stilh\.ater, Minnesota for the Stillwater Public Library Centennial Capital Campaign. Pre$idenl Carleen K. Rhodes GRANT PERlOD: Begins: January 0 I, 2005 Terminates: December 31, 2006 FOUNDATION OFFICER FOR THIS GRANT: Carrie Jo Short 55 Fi&h Street East n. REVIEW OF GRANT ACTIVITY Suite 600 Saini Paul, MN 55101-1797 The grantee will furnish the Foundation with written reports according to the following schedule: www.sointpoulfoundation.org Main 651.224.5463 Toll Free 800.875.6167 Fox 651.224.8123 . " . Interim Report( s): Final Report(s): None March 31, 2007 INTERiM REPORTS, if any should be completed annually by multi-year projects and' should follow the enclosed form. THE FINAL REPORT to be completed at the end of the grant period should follow the report narrative guidelines, using the enclosed Interim/Final Report Fom1as a cover,sheet. The final report should be accompanied by a certified financial statement;ifavailable, or the most recent financial statement of your organization. Reports should be sent to the Program Officer responsible for the grant. lJI, SPECLA.L PROVISlONS . All grants are made in accordance with current and applicable la\vs andpursuanttothe Internal Revenue Service Code, as amended, and the regulations issued thereunder. Please read the foJlowing carefuJly: 1. PUBLIC ANNOUNCEMENTS: Announcements of the grant award are to be made by the grantee unless otherwise indicated by the Foundation. Grantees are expected to review the text of any announcements and plans for publicity with'the Foundation Officer responsible for this grant. Please send a copy of any published accounts mentioning the project or the Foundation to,the FoundatioJ1 Officer. 2. PAYMENT OF GRANTS: The Foundation reserves the right to terminate or modify any payments pursuant to this grant, including modification9f pr~viously agreed upon payment schedules should this be deemed appropriate by the Foundation. 3. EXPE};'DITURE OF GRANT FUNDS: The funds provided by this grant may be spent only in accordance with th~ provisions of the grantee'sfundingrequestand budget as approved. The program is subjectto modification only with the Foundation's prior written approval. Fundswill be disburs'edtothegrantee upon receipt of the properly completed Terms of(Jrant and the satisfactory compliance with special conditions: . (a) Any special conditions which apply to this grant, as listed, should be complied with as rapidly asJeasible. These conditions may make the , release offunds contingent on special requirements and future payments . contingent upon demonstrated performance. In such cases, a.dequate evidence of compliance with conditions must be. submitted before the Foundation will releasegnmt funds. If you have questions about the. specia1>conditions,contact the FQundationOfficer responsible for this grant. (b) No funds provided by the Foundation maybe used forany political campaign, or to support attempts to influence \egisJationof any governmental body other than through making available .the results of nonpartisan analysis, study and research: (c) Expenses charged against this grant may not be incurred prior to the date at which the grant period begins or subsequent to its temlination date, . and may be incurred only as necessary to carry outthe purposes and acti\ities of the approved program. (d) The grantee organization is responsible for the expenditure offunds and for maintaining adequate supporting records consistent.with generally accepted accounting practices. .. (e) Equipment or property purchased with grant funds shallbethe property of the grantee organization so long as it is not diverted from the purpos~s for which the grant was made. If the purpose of the organization or the use of grant funds is changed, or if the grantee organization should .go out of existence, the equipment or property reverts to the Foundation. 4. REVERSION OF GRANTFUNDS: The grantee will retumany unexpended funds to the Foundation at the close of .the grant period. Funds also will be promptly returned: (a) If the Foundation determines that the grantee has not performed in accordance with the Terms of Grant o{met the specificgrantconditions of the approved program. (b) If the grantee loses itsexemption from Federal income taxation as provided for under Section50l(c)(3) of the Internal Revenue Code. 5. COPYRlGHT AND PATENTS: Reports, materials, books, and articles re.sulting from this grant maybe copyrighted by the organization receiving the granforby . the author, in accordance with the. policies of the grantee organization. toward the,: goal of obtaimng the \-videst disseniinationo[ such reports, materials, .b06ks and . . . articles. The Foundation reserves the roya]ty~free license to use such publications. For projects involving the possibility of patents, the grantee should request further information from the Foundation. 6. LIMIT OF COMMITMENT: Unless otherwise stipulated in writing, this grant made \vith the understanding that the Foundation hasno obligation to provide other or additional support to the grantee. In accepting the grant, the grantee accepts the terms stated in this agreement For the Grantee: City of Stillwater, Minnesota Signature of Authorized Representative Signature ofProjec:t" Director (if different) '. Print Name, Title, Date Print Name, Title, Date Form apprOved: April 9, 1992 . . . . .., MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Truth-n- Taxation Hearing/Budget DATE: November 23,2004 Please be reminded that the City's Truth-n-Taxation Hearing is set for December 7,2004 as a part of the regular City Council meeting. I anticipate that my presentation will likely be similar to last year and concentrate on the tax process, how the money is spent, and how it compares to prior years. Although council voted to approve a preliminary budget last September 7, 2004 at a dollar amount that would equate to a flat tax rate, it was clear that this was not your final decision and it is subject to your change up to December 21,2004. Items that still need your consideration and which will be brought up at the 4:30 workshop are as follows: 1. Personnel Additions. A. Finance - This position has my highest support and is vital to continued operation of the Finance Department. B. Police - This position has my strong support and has in the past had unanimous support from council. C. Parks - This position also has my strong support due to the City's continued growth. D. Library - The library has requested an increase in hours for various positions totaling $26,349. Their stated priority for increased hours is for the library associate (6 hours per week) and promote library associate to Librarian 1. This will cost $12,492. 2. Line Item Addition. The budget contained a request for $2,400 for a car allowance for Tim Thomsen. Upon further thought I no longer recommend this. 3. ProDertv Tax Levv. As stated prior, the council certified a tax levy in an amount that will keep the city tax rate the same as last year but because of valuation increases almost all property tax payers will see an increase of 10-17%. Presented for your review are the three property tax impact worksheets, indicating the budget as presented, a midpoint and the equal tax rate. Ifthe higher rates are certified for final levy the extra funds will be placed in the capital projects fund to offset possible LGA cuts, etc. Should you have any questions regarding this matter I would be happy to provide clarification any time prior to the hearing or at the workshop session. !" . . . ~---~--_._---:-------------:: I';';: :'il " I., 't'. ~, ), :f 'l fli, " , ,ii!li:~" ,:i, , ,AS PRESENTED IN PROPOSED BUDGET'i' J- ( ,'r, :\, ,t ' "'., II"., . I' ,',. 'II ......., ," ,I. . .', ,;1 Property Tax Impact Works~~'et 1 . ,', ~ Propose~ Pay 2905 . i~ -~ jf O!.:' Ji~ / Y -CTiYOf'StlUw~t~I"';::- ,~r-JJf - ~. ~iI , Taxing Distr'ict: ' ." /l ,i ._:}' I~, :_i' d'I.,_ d 'r Ir <Ii' 1'.; _;" < L , STEP 1 .,.calculate the Taxing Di~trict's Tax Rate: . ,~ ;. t' "\: t 'Ie 11 1.' Operating Levy ~5.8%' 2.-. Debt Service Levy ij~ J '8.8% 3. Certifed Property Tax Levy 6.9% 4. Fiscal Disparity Portion,of Levy ~, . ,I -it 9.0% i 5. Local Portion of Levy i,. : 6.6% 6. Local Taxable Value ~j!j .~; 16.5% 7. Local Tax Rate }, -8.5% 'j.: , 8. Market Value Referenda Levy' ( , 0.0% 9. Fiscal Disparity Portion of Levy (SDs only) n~ '0.0% 10. Local Levy 0.0% 11. Referenda Market Value " I' 0.0% . + 12. Market Value Referenda Rate = 0.0% ~l,~ i~~ II, ,{ .., ., . ,,,,1 , STEP 2 . Calculate the Impact of the Taxing District's Rate on. Residential Homestead Taxes: ",'i t ''', :ii.. . , '_ 1:. 1_ _~ _ _', -,rt ,'~r ~;;~ ;~ i 13. Assumes a 11.0% increase in market value fron1 2004 to 2005, which is tile new maximum ,. increase allowed under the "Limited Market Value" Law. 'Iiv . ,,' W 'ii. ", jl~ jli" it liil j' ,1[' ',ll~ ',1~ ,.; (G)x% L.:~P.?to~ ~i $291.31 $145.66,111 $321.76 ...~~ $250.81 $125.41 $575.46 $169.72 $84.86 ,'il $1,083.43 ~r; ! $0.00 $0.00, $2,337.16 J! ~$O.OO '$0.00 $3,733.14 .(11 '" ~~i ;:1 .if ."" " ,,' j'~ rem @ 1.25% (F) - (H) Estimated Tax Di~trict rate as % of total 'rate: 14. 15. 16. 17. 18. ''" 19. 90: 1 00 'i'135,100 225,200 '450,500 675,700' $467.42 , Vi' $700.87 $1,168.29 $2,337.10 '$3,733.14 901 1,351 2,252 4,505 7,196 "H j' ;\ ,..' : ~" "'I' " . Pay200~ MV 500,OOO@1.0% .;(~7 x~) + f . t, X1.110 rem@1.25%'(B12xD) ~II.." ;j. ' 76,q,oO@.40% ~!!: :; (G)x% '! L-l:iQOZQ I , $141.20 $118.70 $73.70 $0.0'0 $0.00 - rem@.09% (F) - (H) J'; 'Ii! "H $333.73' :::: Iii $593.70 '" '''' II' $1,113:63 """ 'I $2,374.65 II! ~1(1.1 Ii' $3,858.81 'f. 20. 21. 22. 23. 24.. 25. "'$474.93 $712.40 :,$1,187.33 $2,374.65 $3,858.81 $282.40 $237.40 $147.40 $0.00 $0.00 1,000 .1,500 '2,500 5,000 8,125 ., ~j l1 " ni,;: ,~, j!. " ,: J, Hl JIM;; 'l' ..., n ~i<1 ] .~ ~, , :V"i!\;;. ~~ "I' ~l' Ii ;;!< ;', ,~ L n , 'I ~~.[ ~ /: t:~ ':r ~ "'. I' ,I' . .~ 'if " "T' i~~ 26. (' 11.0% '11.0% :,";" 1.6% '::3.1% -3':'1% l; '~ 27. 11.0% 11.0% 1.6% -5.3% -5.4% 28. I 11.0% 11.0% 1.6% -13.2% -13.2% 29. 'j, 11.0% 11.0% "'1.6% 0.0% 0.0% 30. I 11.0% 12.9% 3.4%1 "0.0% , "f 0.0% ~:f J 'j .. " I ., ~, 1\; .~ -1 ;;' ., "j ~iti 3.7% . ,;:~ - " "'1''- $1 1 .97 i -. "~. . , I 'c;, '. 3.2% ili! ,:'W$18.24 I:' 2.8% ., $30.20 ~I I !~$37.55 ".:'" 1.6% 'Ij~ l:, 3.4% ,ill $125.67 I ,?~~ !: ':Ii ,Iii. \~ " ~dt .Il :/ .": v i~ iL' ',l ;-~ j,;' r" .. ,JII'1 '1 , l:,),,~fr)(1 ;i I~ ~~:, ...' " " " " II ~'l ,;' ,. Ii} . !~. ~:r 11 ;!-" , :~!~' ;t" 'r ~" ,~ !!ili e.' ",j " ,'J .,' " , '" ',~ i,,::;,,)t~t , MID POINT Tax Rate ($331,096 more Operating Levy than in "As Presented ",' c,'- ," .J>'-,,' ",: " ,.1\: ", .' inProposedBu~get''.):f' I::' " ,\ " Ii" , ~,' " ~' f,,," ,:~J:l!;;~, ;:;f: . ,< ", .:,~,' _ (i:[,;: \" '.:'_','" 'i,:!j:lj l' Pay 2005 ,Property TaxlmpactVYo'rksh~,e'+lVIiddle , '"'' ,! '. ):' , ~ ,,7 ' .: " j'; Taxi,!lg District: STEP 1-Calculate theTaxing District's Tax Rate:' :', ';' '-;' ,I"' {'. 1"" ' ~ ' 1. 2, 3. '4. 5. 6. 7. 8. 9. 110. 11.' 12: Operating LeVy , Debt Service LeVyj Certifed Property Tax Levv Fiscal Disparity Portion of L~vy Local Portion of Levy Local Taxable Value Local Tax Rate Market Value Referenda Levy Fiscal Disparity Portion of Levy (SDs only) Local Levy Referenda MarketValue " Market Value Referenda Rate ('ff; -,I': / :"" ~ ~ ~, , ,', '_',', . ~~, dtr.. '~ . STEP 2- Calculate the Impact of the Taxirig District's R~te on ResiCtent~al .tlo,!!estead Taxes;, . ' ..\,;' .,' . ',,''o, ':< ' .1~!~:::!'>" : .",: 13." Assumes a ' 11.0% increase in market value.from 2004 to 2005, which IS the new maximum , .,' " . '" increase allowed under the'''Limited Market\/ahJe":L~wf'::' ' , : ' ",~;", .,'.' , "t; j r, :\, ~\'> ':L ";1 ,,' ", '!~ " "(H)1. .~~~ 'F .., .~ !~j 14. 15. 16. 17. 18. 19. .",': f , ii: 500,OPO@1,0% (A7 x E),:;, irM09.@.49% "',i, '~"'l!')', 'i .1.'- rem @1.25% ' (A 12 x' D) - r~m'@.09°/o (G) x % (F)'- (H) Estimated Tax District rate as % of 'total rat~:' "~5'O~' ' 90,100 901 $467.42 $291.31,<';~$145.66 '135,1001;351 $700.87 $250.81\, $125.41' "I 225,200 2,252 $1,168.29 '$169.72 $84.86 I 450,500 4,505 $2;337.10 '$0.00 $0.00 I' 675,700, 7,196.$3,733.14', $0.00, $0.00 I ~p; :;* $321.79 :' $575.46 $1,083.43 11: $2,337.10' ,I]!' $3,733.14... . }~~, . ,," ~,'y..!,! , " ,_._, \1~ihtj" .-::l~H , , Pay 2004 MV 500,099@1.O% (87 X E) "; 76,OOO@.4Q%:"'::',I;,\1, ~,!_": :,-. ',' ; . .,.:,;' ,~.,; f!, ,J, _ ).,.""" ,;i ';~ ' , ,,>~';.~! X1.110 rem@1.25% ,(B12xD) -rem@.09%," (G)x% "I' (F)-(H)"lJ Estimated Tax District rate as % of total ra;e: JIt~~Ud' Ii $497.25 $282.40 $141.20 $745.88 $237.40 '$118.70 $1,243.13 $147.40 $73.70 $2,486.25 $0.00' , $0.00 $4,040.16 '$O.QQ.. '~, $0.00 " $356.05 $627.18 Ii' $1,169.43 <" $2,486.25 $4,040.16 " ~!j ",i Ii;;' " " 11.0% 11.0% , <,11.0% 1:,,\;11.0% " )12.9% f "'. ,,,;',i,:.; '; r . ,'. ~.,- '. 'r \ ,,' I', h( h ,;: t',,' :~':~t ,;' " ,':-" 'TAX RATE STAYS SAME 0R'SLlGHTLYLESSTHAN'i2004'" \. ,,', '-.': '. ,,' ,'" ';':\", ,,1:: ", . _':.- ':,:;: " ',~.:;: <, }>'~~ ' . ($646,991' more Operating Levy than, in '~As Pres~nted0 . :', : ,:Je " :'~ ':".-,'~ :,~~. >~"j,( """ . ,\:,,; y ,.~ '1:' .. ~;'l<~".,..':~ '. ;," , >'inJ?ro'RRsed Budge!~')' ,', ;;,,;:>' ~~, ',' .,,' ,', ,;'\;~/';" '" '~", ",,\C"i,' ,i ~;l:;,l~~l' " Pay 2005 PropeH:y "Fax'lrripact Work~heet-raX: ~ate Equal, Taxing, District: , "':t1 ,IQ~,'" .; -~ ' . ,~ , ":' ' " ,::,.j C ,," " ,":;/:' <.' ,r:~" . '~ ~~ . STEP 1 ':"' Calculate the Taxing District~s,.Tak Rate:' ' '. -:' ',.' ""':; ,,' , -" ',", :1_ ~r-" !f~ '"Jt~:f[i"" {>c ,; '''I l~ ~ ~f ;'-' p :... 1 . 1'1. 2. 3. 4. 5. 6. 7. I 8. ,9. 10. 11. 12. , : Operating Levy';' Debt Service Levy Certifed Property Tax Levy Fiscal Disparity Portion of Levy Local Portion of,Levy ,'".' Local Taxable Value, Local Tax Rate' Market Value Referendatevy Fiscal Disparity Portion of Levy (SDs only) Local Levy Referenda Matket Value, Market Value Referenda Rate ,.' t~, 19.5% 8.8% , 15.7% 9.0% 16.4% 16.5% -0.0%11", :0.0% 0.0% 0.0% 0.0% '0.0% ,i. ;,r;;. ':1 r ':':,'" ,.;i:.', "_"/''':; _" ,:V' ',,', :,,~;, '" " < ,_ ''''', _ ", "~_' :, ':l!, .:-;i'- ," STEP 2 .; Calculate the Impact of the'TaXi~g:Pistrict's' Rate Qri R~sidential Homestead Taxes': , , -' -: ,{) "" " t'.:' :"" .. ,:;t.. " "'~'" " 1,,-'" r;,! I -"." <.. ): 'l\ ," r ~~i' : ',' "i't'.~'" .;t ".;<,5 ", '/', ~!, ,d ""'':',,;,,'' ,,< .: 13. ,Assumes a 11.0%' increase in 'market vallie from 2004; to 2005,which is.,the new maximum ; ; increase allowed ~nd'~'~the "Liri,itedMarket\'~lu~I;La~: ~} ;:~~ " ~ 1_:\' ,i.i' ,,' ;t' , ,'I " ~~ 14. 15. 16. 17. 18. 19. III _ ~:', "..]~::\ ." ,j,' :i _ :~- ';:1,',:,...., , ;,j "-:_:('. 1! .~:; i' :;~':~f: ,~11j~: ~" ,,< J:. , ' ~00.000@1,.0% .J (A7x E) + .s' 76;OOO@.40%"'," 10 '1 ?," ',' '1\1 " , rem @ 1.25%', (A 12X D) - r~m@.09%' (G) x % (F)-(H),;.J~II'!'l: Estimated Tax Di~trict }ate as % of;otal ra;e:;~~,)\, ,I~[()$~': ' .,... 90,100'" 901 '$467.42$291':3'1 . -::;'. $145.66 $321'.76" , 135,100 1,351 i $700.87 $250.81 $125.41 $575.46 225,200 2,252$1,168.29$169.72 $84.86. $1,083.43 i450,500 4,505 '$2,337.10;]$0'.00 $0.00' $2,337.10.1 ii" 675,700 . "7,196. $3,733'.14'., $0.00 $0.06 . $3,733.141 ill' , ""~i;f '!, ~\.~~n;~ fi:~l 'j' '. >it !LI ~~ " $377.34- $659.11" '$1,222.651 $2,592~70' $4,2'13.14! , I , :';:J:3.1% !:"~5.3% ,f1.3.2% 0.0% ' 0.0% , ,,' -3.1%' -5.4% :13.2% ,0.0% 0.0% l $55.581 '$83.65 $139.22 $255.60' :$480.00 17.3% IJm',. 14.5% , 12.8% 10.9% 12.9% ~;t ~ ...., <, ,,',' ,1,);" ~,,~~t:~il-~; ~!~ ;H Ul ~H i'l~ " ~. ; "!i 1 ~ 11', . ~ \~ '" ::i; :J' " i1. U' ~, ("!' -l'1g,.r .it.:: r' ..~... }.~, ~ '" :;,,;' , . "i.. ~.' " : .': .;; ~l . ,: '~~,' . ':~",; <1. ",);. 1'< '<.:.::.~ ;r ~; ,.' .; : ';i . ' , '; " ',::' >,;,;,i,~>~:! /, , ". " ,50.99% Tax R~t~ ($~1~,!,91 "1o~~~'.pI?~rating l..;evY\I~h~n il'l"~s.J:'res.ented ",; "\;:'" in Proposed, Budget") " Pay 2005 ~rbp~rty~Tax ImpC1cfWork~~eet~ ra~~'IRate Equal ;.. " . .," . '~J.' ;. "'.' ;'~". t"';',< " ", ' ," ;." ,~ . 'Taxifl~;Ristr~ft;"":fg",f~Zi"~ClfYJ)1.:S:-~Ufit~J~'1i:m!JU;: "". , ',: ;i.>; \ :~~; :'~, :';" , ,<,:;,,;~~,<:;,:~,:::,,' ,', .." ' 'I>' ", STEP 1 . Calculate the..Taxi~g Dlstribt'sTax ~ate:, . . . , , ; , ,:'. ~ . ',., :I:~ : ,'" '3'/ ,'r; Iii: ;Y;; '" j", 1.6.8% 8.8% 14.0% 9.0% 14:5%1 16.5% -1.7% . + 0.0% 0.0% 0':0% 0.0% 0.0% .j: I,.:" ,,101 r -{".~', :~. '\ ," '1" <,-,c. :,",,',,' ",'~.',r1, ",' ." -';-',\j:",. . '. l' ~ 'I- ~;t !",' ;';. :;,~': '. "f; ,':~: 'iV',;,:, " ".',t"" '" ,'," STEP 2 - Calculate thEnmp~ct of the Taxing District's Rate on Residential:Homestead'Taxes:. ':, '~1< ;i'j\b~)t:,;!,; "l,('r("', ;;")i~';':i", <',i ,'., '\"';::{'1:'#il . \ " 13. Assumes a 11.0~'i i~g.reas,~in ~arketv~lue from 2004 to 2005; which is the new maximum increase allowed und,~t th~"iLimitedMarket Value~~ .Law." \/:..... II> I- ,'. .(" "', ! . .. " .;; ;.0:: .: :j;:F" if. ';: 'l. it! ,l 'F.- 1. 2. 3. 4. 5. 6.- 7. 8. I 9. 110. 111. '12. Operatin8 Levy . Debt Service LevY t,' Certifed Property Tax ~e'vy , Fiscal Disparity Portion of Levy, Local Portion of Levy Local Taxa I:lI e Value Local Tax Rate',.;" i' Market Value Referenda Levyh '. ," Fiscal Dispanty Portion'6fLevy (SDs 'only) (1,'- , Local Levy '.".;. < r Referenda Market Vallie .;' ',.; ~i:', f~ i';' '>:''' 1i;;~:> Market Value Referenda Rate I' ~; -~;. :!l,~I'$1) 50318'0'01 I ~.. ' _~3 4 !l:~2:8..u,:3.i~,j It 7.296 2~ ,$8r1~z;.i 'III ,,$Q.8.9~p~5 (lW:315.1,2~7\ . - I $6,606,773111 $7,563,9421" !:JIc..li 735t22'3! 7T1iCa3:4~~1' , = r'J. 51.878% ", 50.990%1 '_ 111~;;"i,~$Qi;rilf:' ",J$91n ' I.~..,. :'~,~~.$O' _1:~~..~~...-,\~J' = I' ~!H'k" $0 . ,'" $0 + I~"", oj.T,"~'Ji;IQl = II".,' 0.00000%'1!1 '0.00000%1 ).",:\1> l~l ~. ;\:i.:l:: ~;:?~'~~~1~f,&."~\~~~~~~~\!'?, '-,' ~';'\Y ~1"L' -~r;~::.c~~J';'~l,t~~H~A~~J~t,',t\ <~ ~I;' ,;1 ~'h.'" :'" f, I: ~~ ~~.b-~~Jt~;u ~1th~""'Pl:';11f~;'~_ d.i~tt2t'~y'&'I~JErl1f,~Ai1'.Ir~t."::;.1 ;.jilt '.J ,~.\, It, 14. 15. 16. 17. 18. 19. 500.000@}.0,% '(A7 x E) + 76.pOO@.4P% I rem @ 1.25% I ,(./1:12 X D) - rem@.09% Estirrated Tax District "at~ as % oitotal rate:, ;" J '~i ','~ ~' . ;t (F)- (H) "',, .!/(G)x%, ~~~- ~...}5i% "tl :,;'/$145.66 $125.41 '" $84.86 $0.00 :$0.00 r. ,-I '$467.42 $700:87 $1,168.29 "$2,337.10 , $3,733.14 ,901 .1,351 '2,252 4:505 7,196 90,100 135,100 225,200 450,500 , 675,700 I ",$321.76 '. $575.46 $1,083.43 " ~"\;i $2,337.1 0 ~,II $3,733.14l ;i.;.....~ " ~ ';{ Pay 2004 MV , 500,000@1;O% X1.110 rem@f.2{i% (B? x E) +" ': 76,000@.40o/? '- :.;' (B12xD) 20. 21. 22. 23. 24. 25. , (G)x% '~.?Iq'" I'" ,,,...... '" , ".~,. 1,000 $509.90 $282.40 $141.20 $368.70 .1,500 i $764.85 '$237.40 $118.70 $646.15, . ~). ',2,500 "$1,274.75$147.40 '$73.70 $1,201to5 ..,' 5:000'$2,549.50 ?,; $0.00 $0.00 $2,549.50 '" ., 750,090 ;;;.',8)125' $4,142'.94' $0.00' $0.00.,. . $4:142.94 t""; ... . " 11.0%';> 11.0'% !1,<' 9.1 % .', -3.10/0" ,-3.1 % 14~6% $46.941 11.0%h,',1t:0% 9.1% ,~ri -5.3oJo -5.4% "(, 12:3% '$70:69, 11.0% '" 'tfO% ;9.1% I' [C13.2% -13.2% 10.9% $117.62 11.00/0' ,,~,'~ ,,~'11'~O%:;.t::~;;,i' 9.1_0;'0 ~O.ook~: +0.0% ,,'<\9'~10J'o Uii~ ~ $2'12.40 11.0%' . 12:90/0 .'\ ,. '11.0%',0.0% 0.0% ': 11.0% i,~ $409.80.1 - rem@.09% , ." I, " Estimated Tax District rate as % of total rate:)' 26. 27. 28. 29. 30. ~ l If, t': '"";,,..' ,* . . . '" ~:' III , I~ , li: 'I ~~ 51.50% Tax Rate ($594,491 more Operating Levy than in liAs Presented 4,' " . , , in Proposed Budget") Pay 2005 Property Tax Impact Worksheet- T~x"'~ate ,Equal -Ii'! ~~ " , "'I"j" : . I~ Taxing District: 1__..E!.ty2!.~timvateC. ~ -Irl STEP 1 - Calculate the Taxing District's Tax Rate: I !II!'! ; i 1. Operating Levy 2. Debt Service Levy 3. Certifed Property Tax Levy 4. Fiscal Disparity Portion of Levy 5. Local Portion of Levy 6. Local Taxable Value 7. Local Tax Rate 8. Market Value Referenda Levy I 9. Fiscal Disparity Portion of Levy (SDs only) 110. Local Levy 111. Referenda Market Value 112. Market Value Referenda Rate = = = = = : f~ ." ~ id t ifr STEP 2 - Calculate the Impact of the Taxing D'istrict's Rate on Residential Homestead Taxes: 13. Assumes a 11.0% increase in market value from 2004 to 2005, ,which h. the new maximum increase allowed under the "Limited Market Value" Law. ", I Ie ; 1l"'>;~lff4tfi~m:.~~,' ',', 'il.1il1,',~','" "",~ ",,~A,' "~~, ',~"',, 't!1;I1Ca'~':i2W'.;~'~~li 1!:!!,~'\l'_~J"".,.e.'J;.~~_,_,-"."",~ II~' 500,OOO@1:0% (A7 x E) + 76,000@.40% ii, ""'l ' rem @ 1.25% (A12 X D) - rem@.09% (G) x % (F) - (H) ~Q.?Loiw $145.66 $125.41 $84.86 $0.00 '$0.00 LC fa 14. Estimated Tax District rate as % of total rate: 15: 90,100 901 $467.42 $291.31 16. 135,100 1,351 $700.87 $250.81 17. 225,200, 2,252 $1,168.29 $169.72 18. 450,500 4,505 $2,337.10 $0.00 19. 675,700 7,196 $3,733.14 $0.00 $321.76 $575.46 $1,083.43 $2,337.10 '$3,733.14 , m '. '[- :j' ilii 'l<,j.N\ ,lIJ1.I!,"JIl.iJRII~!U.J;{'~:~~~'~'Jt:tf;ii',ft''''''~''''#n'''' ~ "O"'__~"~lSI'*','" .-'-, "tJ ",,,.~,;. l@~~Ili1\jm'~~3"ji~",rol<'U~''''I~'',C',!'.''':!t~!itW~ Pay 2004 MV 500,OOO@1.0% (B7 x E) + 76,000@.40% X1.110 rem@1.25% (B12xD) -rem@,09% (G)x% Estimated Tax District rate as % of total rate: ~ ...:~5~ ",:, 100,000. 1,000 $515.00 $282.40 $141.20 l' 150,000 1,500 $772.50 $237.40, $118.70" 250~000 2,500 $1,287.50 $147.40 $73.70 (.[1' 500,000 5,000 $2,575.00 $0.00 $0.00 I 750,000'j 8,125 $4,184.38 $0.00 $0.00 'i' (F)- (H) 20. 1 21. I 22. 1 23. 1 24. 25. I $373.80 $653.80 $1,213.80 11I1! $2,575.00 111 ;'~ $4,184.38, ,1![li II II i,' 26. I 27. 28. I 29. l' 30. $52.04 $78.34' $130.37 $237.90 $451.24 ~ ~i~ "'~ (1 ,,~~ ". ~l ,), I " i:ili' (j.l l~ ~:: ,lil '1 '1'., ~,::.,~,:..:' . REGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-30 Council Chambers, 216 North Fourth Street December 21, 2004 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 7,2004 regular and recessed minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation ofthe concerns expressed. STAFF REPORTS 1.Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin. 5. Communit 6. City Engin 5th Stree 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2004-251, directing payment of bills 2. Possible approval to purchase a used tailgate a 3. Resolution 2004-252, approval of service a 4. Resolution 2004-253, renewal of Towing 'c . 5. Approval of Temporary Beer and Wine fund raiser held at Stillwater Public Libr 6. Approval of league of Minnesota Cities 7. Resolution 2004-254, resolution Extension 8. Resolution 2004-255, resolution 9. Resolution 2004-256, resolution Project, Phase I (Project 2 10. Possible approval to carry 0 Outlay Items - Public Works 11. Possible approval to carry ove pital Outlay Items - Engineering 12. Possible approval to carry over *'i~pital Outlay Items - Finance Department 13. Possible approval to carry over Capital Outlay Items - Police Department sembly - Streets Johnson Radio Communications Company 2005 and approval of use of City Hall Parking Lot for ars Eve 2004 - Sunrise Rotary Club rust Liability Coverage Waiver Form and authorizing final payment for Curve Crest engagement letter with HLB Taugtes Redpath, Ltd. work and authorizing final payment for North Hill Sewer PUBLIC HEARINGS UNFINISHED BUSINESS 1. Possible second reading of Ordinance No. 951, amending City Code relating to Dogs and Animals 2. Possible adoption of resolutions for 2005 Budget & Tax Levy (2 Resolutions) NEW BUSINESS 1. Possible appointments to Boards/Commissions (Resolution) 2. Request for approval of consultant services for preparation of Brown's Creek Park and Natural Area Resource Management Plan (Resolution) 3. Approval of 2005 Community Development Block Grant (Resolution) .ETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) . ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 . ! ,I I . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-30 December 7, 2004 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Community Development Director Russell Public Works Director Eckles Finance Director Harrison Director of Administration Knauss City Clerk Ward OTHER BUSINESS Discussion on Lumberjack Davs and Audit of Lumberiack Davs Association City Administrator Hansen presented the Lumberjack Days Audit results for council review. Hansen noted that the summary provided council was very limited so that the City could protect private data as per the state data privacy regulations. Hansen noted that Lumberjack Days is made up of two corporations, Lumberjack Days Festival Association Inc., a Minnesota non-profit corporation and St. Croix Events, Inc. a Minnesota Corporation. The results of the audit reveal that for both corporations the festival is a break-even proposition. In the committee review Hansen noted that the committee reviewed 2001-2003 tax returns of Lumberjack Days Festival Association and St. Croix Events; reviewed revenue and expense worksheets and supporting data of LJDFA and SCE; reviewed the Contract and Memorandum of Understanding between LJDFA and SeE to understand lines of responsibility; tracked beer sales to tax return of LJDFA, with verification of beer cases purchased from vendor; tracked sponsorships and grants as reported on SCE tax returns; there were no extraordinary fees or salaries deducted from either LJDFA or SCE and all commission's, expenses or payments to entities or persons seemed fair and reasonable and we had the full cooperation of Mr. Eckberg for all data requested. Councilmember Rheinberger questioned the validity of the numbers and stated that if a business were operating at a loss, why would they continue. He raised his concern that if they would go bankrupt the City would be liable for the payments due by the association or St. Croix Events. City Attorney Magnuson stated that the City is not obligated to fund any losses of the event. .. City Council Meeting - 04-30 December 7, 2004 't.( Motion by Council member Milbrandt, seconded by Council member Junker to accept the audit report for Lumberjack Days. . Ayes: Council members Kriesel, Milbrandt, Junker and Mayor Kimble Nays: Councilmember Rheinberger Mr. Dave Eckberg, St. Croix Events, reported that two members have been added to the Lumberjack Days Festival Association, Mr. Chuck Dougherty, President of the Greater Stillwater Area Chamber of Commerce and Robert Opheim a Stillwater resident and former Council member and that they would serve three-year terms. He stated that according to the by-laws of the association an advisory board may be established. He suggested that possibly a member of the City Council, Parks Board, Chamber of Commerce, representative of the Historical Society Board, Downtown Historic District, two at-large members, residents of the City, one to be appointed by the Council and the other by the Lumberjack Days Festival Board, a representative of the non-profit entities who benefit from Lumberjack Days, member of the Lumberjack Days Festival Association Board of Directors and a representative of St. Croix Events. Council member Kriesel suggested that a senior citizen be appointed to the advisory board. Motion by Council member Kriesel, seconded by CouncilmemberMilbrandt approving the establishment of an advisory board for Lumberjack Days with Council representative designated in January, with Chief Dauffenbach to be on this committee and directed that . interested applicants contact the City Clerk. All in favor. Mr. Eckberg stated that the Lumberjack Days Festival Association is establishing a committee to approve making offers to music talent. He suggested that this committee consist of two Councilmembers, City Administrator, and the Lumberjack Days Board and that no bookings would be done without approval of the committee. He stated that the spirit of the committee is to reach consensus on the music talent. He explained the process of booking the music. Councilmember Milbrandt felt that Police Chief Dauffenbach should be a part of the advisory and music committees. Councilmember Rheinberger asked City Attorney Magnuson if he felt it was all right to have two members of Council on this committee. City Attorney Magnuson stated that having Council representation on this committee would allow a liaison between the Council and the committees and felt that it would be appropriate. Motion by Councilmember Milbrandt, seconded by Council member Kriesel to appoint two Council members along with the City Administrator to the music committee with the Council representatives to be appointed in January. All in favor. . Page 2 of 11 ~ . . . City Council Meeting - 04-30 December 7, 2004 Discussion on Armory Reuse Studv Community Development Director Russell stated that in 2002 the City of Stillwater applied for and obtained a Met Council Livable Communities Grant to study the feasibility of reuse of the armory for an arts center. He stated that the study reviewed the existing condition of the Armory site and building, community arts activities that may be accommodated, and the cost of such a facility. Mr. Brian Larson, Larson Brenner Architects, reviewed the Stillwater Armory Arts Center Feasibility Study. Council member Rheinberger stated that he is against the proposal for the armory and that it should be torn down and a new state-of-the-art building erected in its place. He felt that the armory is an ugly and ,obsolete building built in a different era with differing economic philosophy measuring cost benefits. He stated that art centers are initially concept appealing but are econorl1ically and historically short lived, and seldom profit. He felt that an investment such as this would be a bad investment for the City. Ms. Jamie Blair, Artreach, stated that many cities use the arts to bring people to their cities to enhance economic development. She explained the lack of galleries, classrooms etc. for the artists. She stated that they are excited about a building for the use of promoting the arts, but use the facility for more than just the arts. Council member Kriesel stated he was impressed and supported the concept, however funding for it is another matter. Councilmember Junker stated that the feasibility study opens up a lot of avenues along with the possible cost estimates. He asked what was the status of the new armory. Community Development Director Russell stated he hasn't heard anything in the last 6 months, but that the purpose of the study is to see if it was feasible for the area and if the building was sound etc. and if it was a good use. Mayor Kimble stated that he and Mr. Hansen have a meeting on Thursday regarding keeping Stillwater on the armory's list. Motion by Council member Milbrandt, seconded by Council member Junker to accept the Armory Reuse Study. All in favor. Discussion on 2005 budaet City Administrator Hansen stated that at the 7:00 p.m. meeting the Truth and Taxation Hearing would be held. He also stated that it he has heard rumors that LGA would be cut in favor of education funding. He stated that the Council would need to adopt resolutions at the next meeting setting the budget and tax rate. He stated that he provided details on the additional personnel, however felt that maybe enough detail was not presented on the need for additional public works personnel. Page 3 of 11 'I, City Council Meeting - 04-30 December 7, 2004 Public Works Director Eckles provided Council with information that stated that Council indicated that more needs to be done to clean up the downtown, there are more park. coming on-line such as Liberty, Legends, Settler's Glen, in addition to Brown's Creek Natural Area, and the Public Works Field, existing and upcoming trails are not fully programmed for maintenance, the number of Public Works employees have remained the same since 1997 even though the infrastructure has grown by over 10% and park acreage has more than doubled. STAFF REPORTS Fire Chief Glaser reported that the quick attack pumper has been delivered and that contributors to the purchase of the quick attack pumper are invited to see the pumper on December 21, 2004 at 6:30 p.m. and invited the Council to attend. Public Works Director Eckles provided an update on the North Hill project. He stated that all but three blocks have been paved and that restoration and the final lift will be completed in the spring. City Attorney Magnuson provided an update on the acquisition of the railroad property between Laurel/Nelson and the possible removal of the track to make more parking spaces. Mayor Kimble recessed the meeting at 6:05 p.m. RECESSED MEETING 7:00 P.M. . Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Community Development Director Russell Public Works Director Eckles Finance Director Harrison City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the November 9, 2004 regular and recessed minutes, November 16, 2004 regular meeting minutes and November 30,2004 special meeting minutes. All in favor. . Page 4 of 11 City Council Meeting - 04-30 December 7, 2004 . PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Sianaae Reauest for North Main - Diane Rollie Ms. Diane Rollie, Executive Director of the Chamber, presented a banner request to help the businesses on North Main. She stated that the purpose of the banners is to let people know that the businesses are open on North Main and requested that the banners be hung until the construction is completed at Stillwater Mills. City Administrator Hansen provided an update on the purchase of the railroad tracks for additional parking on the north end and that Mr. Russell has talked to Stillwater Mills regarding the opening of the sidewalk and the sidewalk will be opened until construction begins on the site again. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving the banner request and allowing the banners to be hung until the completion of construction of Stillwater Mills. All in favor. Downtown Banners on Iiaht Doles downtown . Ms. Josie Tilsen stated that at the May 4, 2004 meeting Council authorized the expenditure of up to $4,000 for banners downtown. She stated that the HPC has reviewed and approved the design of the banner and the plaque that will be installed on the light pole designating the donor of the banner. Motion by Council member Milbrandt, seconded by Council member Rheinberger approving the banners and the installation of plaques for the banners if approved by Xcel Energy. Ms. Diane Rollie stated that four years ago the two chambers merged into one and that the City loaned the Chamber money to get things going. She stated that the Chamber has been paying annual installments to the City and that at their next meeting the Chamber will submit its final payment to the City. OPEN FORUM There were no public comments. CONSENT AGENDA Motion by Council member Rheinberger, seconded by Councilmember Junker to approve the Consent Agenda. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . Resolution 2004-236, directing payment of bills Resolution 2004-237, Approving 2005 Retainer for City Attorney Resolution 2004-238, Approving 2005 Salary for City Administrator Page 5 of 11 >, City Council Meeting - 04-30 December 7, 2004 , . Resolution 2004-239, Approving Life Insurance Rates, Effective January 1, 2005 Resolution 2004-240, approval for payment of easement - North Hill Project . Resolution 2004-241, adopting Delinquent Sewer Charges (L.t. No. 00001) Resolution 2004-242, approval of maintenance agreements with Johnson Controls for City Hall and Public Works Request to purchase a 3-year license agreement for Surf Control Web and Email filter- MIS Approval of banner installation - Valley Chamber Chorale - April 8 - May 1, 2005 Resolution 2004-243, Adopting Delinquent Garbage Bill Charges Local Improvement No. 00002 Resolution 2004-244, accepting work and ordering final payment for Industrial Park Lighting Project (Project 2000-13) Resolution 2004-245, Approving Memorandum of Understanding Between the City of Stillwater and Local 517 Council No.5 of the AFSCME, AFL-CIO PUBLIC HEARINGS Case No. SUP/04-89. This is the date and time for a Dublic hearina to consider a reauest from Nat Sh~a. Tane~ I"c.. rep'~~~~ntinq H~~rth~!rJe HQm~~JQr a s~ecial use Dermit for a restaur~.nt with outside seatin9 lIQG?t~g at 135 New E:,,9l?nd Place) in the VC. Villaae Commercial/Planned Unit Develooment District.. Community Development Director Russell stated that the applicant has submitted a letter requesting continuance of the item indefinitely and stated that a letter will be . obtained waiving the 60-day rule. Mayor Kimble opened the public hearing. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to continue the public hearing for a special use permit for a restaurant with outside seating (located at 135 New England Place) in the VC, Village Commercial/Planned Unit Development District, subject to receipt of a letter waiving the 60-day rule. All in favor. Mayor Kimble closed the public hearing. Case No. V/04-83. This is the date and time for a Dublic hearina to consider a request from Tonv Kirschbaum to construct a sinqle familv residence on a slooe areater than 12 oercent with a 10 foot front vard setback (<Q feet re(1\Jired) on an existina lot of 13.500 square feet (20.00 sauare feet reauired) located at 2015 Lake Street in the RB. Two Familv Residential, District. Flood Plain and the Bluffland/Shoreland District Community Development Director Russell reviewed the request and stated that an email from the DNR requesting additional information be presented. He also stated that if Council does not act on the request they should request a waiver of the 60-day rule. Mayor Kimble opened the public hearing. . Mayor Kimble asked Mr. Kirschbaum if he was aware of what the DNR was requesting. Page 6 of 11 " City Council Meeting - 04-30 December 7, 2004 Mr. Kirschbaum stated that he was not aware of this information. . Mayor Kimble suggested that Mr. Kirschbaum meet with Ms. Shodeen of the DNR and Mr. Russell and that Council would proceed with the next public hearing and continue this hearing after the Truth in Taxation hearing. This is the date and time for a Dublic hearina for Truth in Taxation. Notice was Dublished in the Stillwater Gazette on December 2.2004. City Administrator Hansen provided a presentation on the proposed 2005 budget and its impact on the City of Stillwater property owners. Mayor Kimble opened the public hearing. Mr. Mark Oftedahl, 1024 5th Avenue South, asked for clarification on the two numbers a 3% increase and a tax rate increase of 9%. He stated that his market value increased 15% and that the City tax went up 19%. . Mr. Hansen stated that the tax rate increase of 9% figure is the countywide figure and that the 3% was the entire operations budget was increased 3%. He stated that the tax rate as presented would be within pennies of what was done last year, but because home evaluations have gone up residents would see their taxes go up but that the City's tax rate would not change from last year. Hansen stated that Mr. Oftedahl's City tax increase is unusual and would meet with Mr. Oftedahl to look over the tax statement. Mr. Jim Zeller, 317 Main Street, Riverbank Exchange LLC, owner of commercial property where St. Croix Crab House exists stated that the commercial tax increase is even higher than residential and requested that Council consider that as well as residential. Mr. Myron Dowdall, 411 6th Street S, stated that he is retired and that his property value went up 18 percent, retired people cannot afford to keep up with these increases when Social Security does not keep up. He stated that he hopes he will not have to sell his property and strongly opposes any increase. Councilmember Rheinberger suggested that the 2004 mil rate be cut from 51.878 to somewhere between 45.250 and 45.500 or approximately 13.25% cut and felt that the proposed rate is too high. He stated that people's income is not keeping up and felt that in essence slowly pushing residents out of the city. He felt that the loss of LGA is not a valid reason to push uncontrollable spending back to the residents. He stated that the City has to become fiscally responsible and safeguard the existing residents ability to pay taxes and remain in the City, maintain property values and permit the governmental structure to crash for efficiency just as the private sector must do. . Mr. Bruce Ehlers, 110 Lakeside Drive, agreed with Council member Rheinberger and stated that his went up 17% and that Council should look at living within the increase. Mayor Kimble closed the public hearing. Page 7 of 11 " City Council Meeting - 04-30 December 7, 2004 " Action on the budget will be taken at the December 21,2004 meeting. Case No. V/04-83. This is the dlJte and time. for ~ Qublic hearina to consider a reauest from Tonv Kirschbaum to construct a ~in(]l~ f~milv r~siQl.7nce on a slooe areater than 12 oercent with a 10 foot front vard setback (20 feet rl.7(luired) on an existina lot of 13,500 sauare feet (20.00 sauare feet reauired) located at 2015 Lake Street in the RB. Two Familv Residential District. Flood Plain and the Bluffland/Shoreland District. (Continued) . Mayor Kimble asked Mr. Kerschbaum if he had the opportunity to meet with Ms. Shodeen and asked if he would be able to provide the information she has requested. Mr. Kerschbaum stated that he would have to get some additional work done and cannot provide that information at this time. Mayor Kimble asked Mr. Kerschbaum if he was willing to sign a letter waiving the 50- day rule for his request. Mr. Kerschbaum stated that he would sign a waiver. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to continue the public hearing to a future date subject to Mr. Kerschbaum signing a waiver to the 50-day rule. All in favor. UNFINISHED BUSINESS . None NEW BUSINESS Possible aooroval of resolution authorizing thl.7 <!~dl of the Qutstandina General Obliaation Caoital Outlav Bonds, Series 1993c: Ger'll.7rlJ1 OpliC);]tion c;aoital Outlav Bonds, Series 1997a and General Obliaation Imorovement Bonds. Series 1997b Finance Director Harrison requested adoption of a resolution to call outstanding GO Capital Outlay Bonds and GO Improvement bonds. She stated that it would be an approximately $57,000 interest savings to the City. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-246, resolution authorizing the call of the outstanding General Obligation Capital Outlay Bonds, Series 12993C, General Obligation Capital Outlay Bonds, Series 1997 A and General Obligation Improvement Bonds, Series 1997B. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . Page 8 of 11 ., . . . City Council Meeting - 04-30 December 7, 2004 Recommendation on Auditor Services Finance Director Harrison reviewed the request for proposals for auditing services for the City and the Board of Water Commissioners for the years 2004, 2005, and 2006. She recommended that the contract be awarded to Larson, Allen Weishair & Company even though MMKR's price was $5,343 lower than Larson. She stated that the difference in price is due to the level of service provided to the Water Board and Mr. McKnight has requested to remain with Larson. She stated that the contract would also include the option to renew for the next three subsequent years. Councilmember Rheinberger stated that he felt that the contract should be given to MMKR because he felt that a new auditor would look for different items and that there would not be a pattern that has been set by the current auditor. Motion by Councilmember Kriesel, seconded by Council member Milbrandt to adopt Resolution 2004-247, accepting bid and authorizing execution of agreement between the City of Stillwater and Larson, Allen, Weishair & Company for auditing services for fiscal years 2004, 2005, and 2006. Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble Nays: Council member Rheinberger Possible aooroval of Liauor License Name Chanae - John's Bar to Whitev's Motion by Council member Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-248, approval of name change from DNR Properties, LLC, DBA: John's Bar to DNR Properties, LLC DBA: Whitey's contingent upon approval of Minnesota Liquor Control. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible approval of new tobacco license - Tim's Corner Store Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2004-249, approving a new tobacco license for Tim's Corner Store, Inc., DBA: Tim's Corner Store. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible purchase of land for neiahborhc)Qd oark addition to Brown's Creek Nature Preserve Community Development Director Russell stated that the City applied for and received a Parks and Open Space Grant through the DNR to assist in the purchase of the Munkelwitz property. He stated that an appraisal was obtained and the City would purchase the entire site and sell off the house and a vacant lot with the sale of that property. The grant and the cost of the site to the City would be $260,000 and would become part of the Brown's Creek Nature Preserve. Page 9 of 11 City Council Meeting - 04-30 December 7, 2004 , Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2004-250, authorizing staff to proceed with the final purchase of property for . Neighborhood Park and addition to Brown's Creek Natural Area. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible first readinq of OrQinan<(~ ~rn~l1rfinq City GQQE? relatinq to Doas and Animals City Attorney Magnuson stated that this ordinance will state that the Council will set fees from time to time by resolution rather than stating fees for dog and kennel licenses. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to approve the first reading of an Ordinance amending the City Code relating to Dogs and Animals. Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible authorization for RFP for fire service deliverv studv Fire Chief Glaser requested that the City Council approve the advertisement of a request for proposal or to conduct a detailed analysis of the fire station location, service delivery models and staffing needs based on a comprehensive risk and vulnerability assessment. He also requested that once the RFP are received that a CouncilmembA be chosen to participate throughout the process and that monies from the 2004 budge'" be transferred to the 2005 budget. Councilmember Milbrandt asked that the study include the entire service area and the possibility of other stakeholders. Motion by Councilmember Milbrandt, seconded by Council member Junker authorizing an RFP for consultation services for an analysis of fire service delivery with the addition of the entire service area and other stakeholders. All in favor. COUNCIL REQUEST ITEMS Council member Kriesel reminded the public about picking up after dogs in the park. Councilmember Milbrandt asked Public Works Director Eckles to remove some downed trees in McKusick Ravine. Mayor Kimble informed the public of the Christmas Party with Santa at Valley Access Channels on December 11, 2004 from 1-3 p.m. . Page 10 of 11 J . . . City Council Meeting - 04-30 December 7, 2004 ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to adjourn at 8:35 p.m. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2004-236, directing payment of bills Resolution 2004-237, Approving 2005 Retainer for City Attorney Resolution 2004-238, Approving 2005 Salary for City Administrator Resolution 2004-239, Approving Life Insurance Rates, Effective January 1, 2005 Resolution 2004-240, approval for payment of easement - North Hill Project Resolution 2004-241, adopting Delinquent Sewer Charges (L.I. No. 00001) Resolution 2004-242, approval of maintenance agreements with Johnson Controls for City Hall and Public Works Resolution 2004-243, Adopting Delinquent Garbage Bill Charges Local Improvement No. 00002 Resolution 2004-244, accepting work and ordering final payment for Industrial Park Lighting Project (Project 2000-13) Resolution 2004-245, Approving Memorandum of Understanding Between the City of Stillwater and Local 517 Council No.5 of the AFSCME, AFL-CIO Resolution 2004-246, resolution authorizing the call of the outstanding General Obligation Capital Outlay Bonds, Series 12993C, General Obligation Capital Outlay Bonds, Series 1997 A and General Obligation Improvement Bonds, Series 1997B Resolution 2004-247, accepting bid and authorizing execution of agreement between the City of Stillwater and Larson, Allen, Weishair & Company for auditing services for fiscal years 2004, 2005, and 2006 Resolution 2004-248, approval of name change from DNR Properties, LLC, DBA: John's Bar to DNR Properties, LLC DBA: Whitey's Resolution 2004-249, approving a new tobacco license for Tim's Corner Store, Inc., DBA: Tim's Corner Store. Resolution 2004-250, authorizing staff to proceed with final purchase of property for Neighborhood Park and addition to Brown's Creek Natural Area. Page 11 of 11 . LIST OF BILLS EXHIBIT .. A" TO RESOLUTION #2004-251 . Ace Hardware Advance Sportswear American Planning Association Appletree Institute AT &T Audiovisual Inc. BAM Education Board of Water Commissioner Buberl Black Dirt, Inc. Burnsville Police Department Carquest Cartridge World Catco Parts & Service CCH Incorporated Century Power Equipment Citi Cargo & Storage Clark, Luann Coca Cola Cornerstone Land Surveying, Inc. Cub Cunningham, Don Dalco Delta Dental Diethert, Ralph /Fuhr Trenching Eichten's Service & Repair Emergency Automotive Environmental Systems Inc. Fire Guard First Line Beverage Forestry Suppliers Inc. Fred's Tire G&K Gopher State Gopher State Venetian Blind Grand Prix Vending Greeder Electric H & L Mesabi Hillyard HiTech Sign J H Larson J P Cooke Co. Johnson Radio Magnuson Law Firm Maple Island Hardware . Supplies Polo Work Shirts Conference January Retiree Health/Hospital Ins. Telephone Repair Video Seminars Nov WAC Report Black Dirt 2004 Cheat Books Vehicle Repair Supplies Toner Equipment Repair Supplies GAAP Practice Manual GASB 34 Equipment Repair Supplies Delivery Charge Public Works Cleaning Concession Supplies Munkelwitz Property Concession Supplies Cleaned Carpets City Hall, Fire Dept. Maintenance Supplies Dental Insurance CDBG Contractor Sewer Repaired Microwave Lighting 6119 Six Weeks Rental Street Sweeper Annual Fire Sprinkler Inspection Concession Supplies Survey Supplies Tires Uniforms & Rugs & Towels & Soap Billable Tickets Levolor Riviera Classic Lollipops Maintenance Repair Blades Cleaning Chemicals Signs & Maintenance Supplies for Signs Ballast Dog License Tags Annual Maintenance Contract Professional Service Maintenance Supplies 301.60 256.50 852.00 27,322.00 96.71 190.56 105.00 11,781.00 21.30 90.00 1,061.69 63.90 84.93 197.56 479.36 111.19 140.00 1,769.60 208.00 55.52 1,600.00 70.02 197.33 2,725.00 119.00 656.48 7,029.00 305.00 1,153.52 1,071.59 143.57 2,084.91 263.35 201.60 131.40 350.00 4,367.52 945.32 2,539.00 185.60 58.09 1,596.00 12,990.58 114.05 EXHIBIT" A" TO RESOLUTION #2004.251 Medical Technologies Menards Metropolitan Council Metro Fire MN Dept Agriculture MN Dept of Labor & Industry MN Dept of Public Safety Mn Fire Service Certification Board MN Pollution Control Agencies M J Raleigh Trucking Municipal Code Corporation Nardini Fire Equipment Neeck, Beth Northwestern Fire Office Depot Peltier, Robert Performance Training Systems, Inc. Roettger, Gerald & Bell's Trucking, Inc. Roettger Welding Inc. R & R Specialties of Wisconsin, Inc. Russell, Steve St. Croix Boat & Packet Company St. Croix Tree Service Inc. St Louis Park, City of Sandy's Office Coffee Service Simplex/Grinnell Spartan Promotional Group Stillwater Fire Relief Assoc. Stillwater Gazette Stillwater Motors Sysco TA Schifsky & Sons, Inc. Territorial Springs LLC Tousley Ford, Inc. Tower Aspahlt, Inc. Turning Point University of MN US Bank US Postmaster Visionary Systems, Ltd. Washington County Watson Wet - Tek Workwell Occupational Health Services Yocum Oil Calibrations Maintenance Supplies January Wastewater Service Repair Air Bottles Applicator License Fee Classes Certification Testing Conference Sand & Gravel Supplement Pages Fire Extinguisher Inspection Reimburse Expenses Tires for Engine 6108 Office Supplies Reimburse Expenses Captains Testing CDBG Contractor Sewer Svs Welding Supplies Ice Blade Grind Reimburse Expenses November Arena Billing Pruning & Removing Maple Trees Training Session Coffee Supplies 2005 Maintenance Agreement Navy Knit Caps MN State Fire Dept School 2004 Publication Equipment Repair Supplies Concession Supplies Asphalt,Curve Crest Blvd. Trail Draw # 3 for TIF Note # 2 Vehicle Repair Supplies Curve Crest Blvd West Business Cards Seminars Paying Agent Fees Newsletter Postage Contract Renewal Books Concession Supplies Chemicals for Cooling Tower Medical Exam Fuel Page 2 . 305.00 471.28 95,113.57 262.32 10.00 10.00 120.00 110.00 810.00 229.66 469.84 106.25 55.12 1,038.25 548.05 81.58 686.00 5,500.00 168.00 62.00 52.72 40,095.57 633.68 118.00 119.35 1,609.22 357.13 537.52 62.78 123.27 857.69 84,636.04 514,620.99 34.56 5,172.50 72.42 1,055.00 172.50 1,068.29 700.00 1,116.00 779.91 264.95 64.00 4,275.04 . . . . . EXHIBIT" A" TO RESOLUTION #2004-251 Page 3 Adopted by the City Council this 21st Day of December, 2004 . STAFF REQUEST ITEM Department: Streets Date: December 13,2004 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase a used tailgate and sander assembly for one of our trucks. This sander assembly is one year old and a new one would cost $3,900. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of$1,491.00 with tax Money is available in capital outlay machinery & equipment account. . ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. 4' Submitted by: ;;;z:; ~a , -' ---'" Date: 12-13-04 . . STAFF REQUEST ITEM Department: Public Works Date: 12-10-04 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to authorize yearly service agreement with Johnson Radio Communications Co. for service on mobile radio equipment for Public Works and Engineering. Agreement takes effect 01-01-05 for a term of 1 year. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) . The cost is $391.00 quarterly and is budgeted through 2005 Streets/Shop Contractor Services. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: ~_-: ~ ~- Date: 12-10-04 . RESOLUTION 2004-252 . APPROVAL OF SERVICE AGREEMENT WITH JOHNSON RADIO COMMUNICATIONS COMPANY NOW THEREFORE, BE IT RESOLVED that the agreement between the City of Stillwater and Johnson Radio Communications Company for service on mobile radio equipment for Public Works and Engineering, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 21 st day of December 2004. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . . . .. ~ Name: Address: City, State, Zip Contact Name: MAINTENANCE Johnson Radio Communications Co. CONTRA CT 660 Transfer Road. St. Paul. Minnesota 55114. (651) 645-6471 - FACTORY AUTHORIZED SERVICE AND SALES - AGREEMENT -. Customer Date: Stillwater Public Works December 3. 2004 Maintenance Period: January 1, 2005- December 31, 2005 Payment Schedule: Quarterly or Annual Billinq "---, Speciallnstructions/Comments: See Rate Plan 1 216 N. 4th Street Stillwater. Minnesota 55082 Telephone: Tim Thomsen 651-439-4561 Fax # 651-351-2844 ITEM QTY. DESCRIPTION LOCATION PLACE OF SERVICE Ratel Mo. Total 1 Motorola Base Station wI Wilkins Street customer T&M T&M Astron Power Supply 1 Basel Kenwood Mobile ** City Hall customer $8.00 $8.00 1 Basel Kenwood Mobile ** Front Desk customer $8.00 $8.00 15 12 7 3 2 Mobiles/Maxtrac/*** Maxar Public Works Kenwood TK-762 Mobiles Public Works Portablesl Kenwoodl Motorola Public Works Mobile Radios En9.ineerinfl Portable Radios Enqineerinq 1* Portables Serviced Locally @ JRCC ~hop in St. Paul. 1* SA customers receive prioritY servicel Trip Charqe is included. 1** Covers the mobile radio; mic and power supplv are not included. j** Parts are becomin9 scarcel discontinued. if a part is no longer available for a MAXAR, radio may need to be replaced. * Annual Preventive Maintenance is included. * Time and Materials labor charge is $ 90.00 per hour, Mon.- Fri.8AM-4:30PM excluding holidays. · All parts & labor are covered. Physical damage other than normal wear & tear/liquid damage is not covered. $8.00 $8.00 $7.00 $8.00 $7.00 $120.00 $96.00 $49.00 $24.00 $14.00 customer customer JRCC JRCC JRCC TOTAL $391.00 Johnson Radio Communications Co. By: Customer Date: By: Date: . Memorandum TO: Mayor and City Council FROM: Diane Ward, City Clerk DATE: December 21,2004 SUBJECT: Towing License - Stillwater Towing . Stillwater Towing has submitted the required information and fee for their 2005 Towing License. RECOMMENDATION: I recommend the issuance of the towing license conditioned upon Chief Dauffenbach's review and approval. . RESOLUTION NO. 2004- RENEWAL OF TOWING LICENSE FOR 2005 WHEREAS, Stillwater Towing, Inc., has requested renewal of a towing license for 2005; and WHEREAS, all forms and documentation have been received and fees paid; NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the towing license for Stillwater Towing, Inc. is renewed for the Year 2005. Adopted by Council this 21 st day of December, 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . MEMORANDUM December 16, 2004 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Temporary Liquor License & Use of City Hall Parking Lot The Sunrise Rotary is requesting the approval of a temporary liquor license and use of the City Hall Parking Lot for their fundraiser for the Stillwater Library to be held on New Years Eve, December 31. A similar request was approved last year. . . Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St-Suite 133 S1. Paul, MN 55101-5133 . (651)296-9519 Fax (651)297-5259 11 i (651)282-6555 APPLICATION AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION ^_ L __ _ ~flltU::clc~ "Sun,(J/Se- ~~ ~IJtEET ADDRESS 'OJ G7CJ JO J t,PN"J /tf,Jf1tvtLItrJ"f NAME OF PERSON MAKING APPLICATION '" 1/ /V# f. 1'3 f re 7'7'/Vh11 0 ~TES LIQUOR WilL B2U?~ ( l/eC., '3.' .2DC;>tIif I n. . ~5 ORGANIZATION OFFICER'S NAME A. "l(A./ IlA 1I1f~ ~ f'lt.i - r ~~ ORGANIZATION OFFICER'S NAME ORGANIZATIO~1>FFICER' S NAME DATE ORGANIZED TAX EXEMPT NUMBER 10/ Iq9....~ 06.. /3g&::;~b7 CITY' J. STATE .g I ZIP CODE OAt-I( ,,,..,,,1(. P"6 inN') j 0 /r~ BUSINESS PHONE HOME PHONE ('17) lfJ'i-/(,?~ (II T{) LI'~t,... J ,(""3?- TYPE OF ORGANIZATION ' ~CLUB OCHARITABLE ORELlGIOUS OOTHER NONPROF (l~ fdllr:Y)t.~i,0 ,j)r /d2"h,L _SS 1 (6 ADDRESS ~f ADDRESS Location where license will be used. If an outdoor area. describe . 6ftlIILY;rf~1e- T-tt Qllt'.. LI bra V"cA - . Will the applicant contract for intoxicating liquor services? If so, give the name arid address of the liquor licensee providing the service.. Will the applicant carry liquor liability ins,urance? I~e carrier's name and amount of coverage. (NOTE: Insurance is not mandatory.) '1 t j - IIT'~ ()l,)r.1t ~()T1f'It.I.( INIlIC.IVIf"h()",It-L APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBJ\.u I. aulG TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY City of Stillwater DATE APPROVED CITY FEE AMOUNT $25.00 per day LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNfY OFFICIAL APPROVED Alcohol & Gambling Enforcement Director Note: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as tbe license. Submit to the city or County at least 30 days before the event. . PS-09079 (61 LEAGUE OF MINNESOTA CITIES INSURANCE TRUST . LIABILITY COVERAGE - WAIVER FORM Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: · If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $300,000.on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,000,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. ,.' ',' , . . If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,000,000. on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,000,000., regardless of the number of claimants. . If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCJT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. · % \ \ \\~ { accepts liability coverage limits of $ Minnesota Cities Insurance Trust (LMCIT). from the League of (]heck one: D The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. D The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Q~~e;.of city council meeting , ,Signature Position Return this completed form to LMelT, 145 University Ave. ltv./ St. Paul, MN. 55103-2044 . . MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders ~~ Assistant City Engineer DATE: December 16, 2004 SUBJECT: Curve Crest Extension Project 2001-24 Acceptance of Work and Final Payment DISCUSSION: The work on the above project has been completed. The contractor has submitted their application for payment and required information to allow for final payment. If Council accepts the work and authorizes final payment the one-year warranty will begin. . RECOMMENDATION: Staff recommends that Council accept the work and authorize final payment to Tower Asphalt, Inc. for $5,172.50. ACTION REOUIRED: If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2004- . ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR CURVE CREST EXTENSION (pROJECT 2001-24) . ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR CURVE CREST EXTENSION (PROJECT 2001-24) WHEREAS, pursuant to a written contract signed between the City and Tower Asphalt, Inc. for extension of Curve Crest Blvd (Project 2001-24) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of$5,172.50 on such contract, taking Tower Asphalt, Inc. receipt in full. Adopted by the Council, this 21st day of December 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . . . YIemo DATE: December 15, 2004 TO: Mayor and City Council FROM: Sharon Harrisol\~~ Finance Director "eY RE: Arbitrage Compliance-Engagement Letter II . II BACKGROUND All tax exempt bonds issued since 1986 are subject to federal arbitrage regulations. These regulations require that rebatable arbitrage be determined and reported every 5 years and at the time bonds are called or when bonds are paid in full. The City's 2000 bond issues and the 1994D bond issue are now subject to rebatable arbitrage calculation/reporting. Attached is an engagement letter with the auditing firm ofHLB Taugtes Redpath, Ltd. acknowledging our understanding of services regarding rebatable arbitrage calculations/reporting. The City has contracted with HLB Tautges Redpath, Ltd. several times in the past for just this same service and have been extremely pleased with the service provided. RECOMMENDATION Staff recommends hiring HLB Tautges Redpath, Ltd to perform arbitrage calculations/reporting for the City's 2000 bond issues and the 1994D bond issue. RESOLUTION 2004-255 APPROVAL OF ENGAGEMENT LETTER WITH HLB TAUGTESREDPATH, LTD NOW THEREFORE, BE IT RESOLVED that the engagement letter between the City of Stillwater and HLB Taugtes Redpath, Ltd. for Arbitrage Agreed-Upon Procedures, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 21 st day of December 2004. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . . . 540978,) III Tautges Redpath. Ltd. Certified Public Accountants and Consultants ENGAGEMENT LETTER - ARBITRAGE AGREED-UPON PROCEDURES December 10, 2004 City of Stillwater 216 North 4th Street Stillwater, MN 55082 Weare pleased to confirm our understanding of the nature and limitations of the services we are to provide for the City of Stillwater, Minnesota. We will apply the agreed-upon procedures which the City has specified, listed in the attached schedule, to arbitrage compliance of the City as of the date of this letter prepared in accordance with IRS regulations. This engagement is solely to assist the City in complying with arbitrage regulations. Our engagement to apply agreed-upon procedures will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in the report. Consequently, we make no representation regarding the sufficiency of the procedures described in the attached schedule either for the purpose for which this report has been requested or for any other purpose. If, for any reason, we are unable to complete the procedures, we will describe any restrictions on the performance of the procedures in our report, or will not issue a report as a result of this engagement. Because the agreed-upon procedures listed in the attached schedule do not constitute an examination, we will not express an opinion on arbitrage compliance. In addition, we have no obligation to perform any procedures beyond those listed in the attached schedule. We will submit a report listing the procedures performed and our findings. This report is intended solely for the use of the City, and should not be used by anyone other than these specified parties. Our report will contain a paragraph indicating that had we performed additional procedures, other matters might have come to our attention that would have been reported to you. Our fees for these services will be at are standard hourly rates. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. White Bear Lake Office: 481 0 White Bear Parkway, White Bear Lake. Minnesota 55110, USA Telephone: 651 4267000 Fax: 651 426 5004 Hastings Office: 1303 South Frontage Road, Suite 13, Hastings. MN 55033, USA Telephone: 6514804990 Fax: 651 4265004 HlB Tautges Redpath, ltd, is a member of II International. A world-wide organization of accounting firms and business advisers, City of Stillwater Arbitrage Agreed Upon Procedures Engagement December 10, 2004 Page 2 . We appreciate the opportunity to assist you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. If the need for additional services arises, our agreement with you will need to be revised. It is customary for us to enumerate these revisions in an addendum to this letter. If additional specified parties of the report are added, we will require that they acknowledge in writing their responsibility for the sufficiency of procedures. Very trul y yours, HLB TAUTGES REDPATH, LTD. ~tI~ Peggy A. Moeller, CPA PAM:clg RESPONSE: This letter correctly sets forth the understanding of the City of Stillwater, Minnesota. . By: Title: Date: By: Title: Date: . 540978.1 . . . 540978, J City of Stillwater Arbitrage Agreed Upon Procedures Engagement December 10, 2004 Page 3 Arbitrage Agreed Upon Procedures Procedure 1. Determine initial rebate computation requirements and computation periods. 2. For bond issues requiring a rebate computation, provide the information as identified on the attached "client to provide" list. 3. Prepare arbitrage rebate computations. Responsible Party HLBTR City X x X . CITY OF STILL WATER, MINNESOTA Items need for Arbitrage Rebate Calculation 2000 Bond Issues: I. Certificate of Purchaser or Underwriters Certificate. This document indicates if there was a re-offering price adjustment. 2. Arbitrage certificate or nonarbitrage certificate. 3. Finance directors "Receipt of Delivery" certificate. This document details the amount received from the bond sale. 4. Investment income allocation worksheets for 2004. 5. A schedule of cash transactions of both the Debt Service and Capital Project Funds. This schedule should indicate the date of the transaction, amount and type (receipt or disbursement). ~~~~~~~ . 7. Form 8038G - Information Return for Tax Exempt Government Obligations. 8. Resolution authorizing issuance and awarding sale of bond issue. 9. New Issue Insurance Policy (if applicable). 1 994D Bond Issues: I. A schedule of cash transactions of the Debt Service Fund for 2004 and 2005 (through maturity date). This schedule should indicate the date of the transaction, amount and type (receipt or disbursement). . 540988.1 . MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders ~ Assistant City Engineer DATE: December 17,2004 S UBJE CT: North Hill Sewer Proj ect Phase 1 Project 2000-15 Acceptance of Work and Final Payment DISCUSSION: . The work on the above project has been completed. The contractor, Veit Companies Inc., has submitted their application for payment and required information to allow for final payment. If Council accepts the work and authorizes final payment the one-year warranty will begin. RECOMMENDATION: Staff recommends that Council accept the work and authorize final payment to Veit and Companies for $151,141.54 ACTION REOUIRED: If Council concurs with the recommendation they should pass a motion adopting Resolution No. 2004- , ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR NORTH HILL SEWER PROJECT (PROJECT 2000-15) . ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR NORTH HILL SEWER PROJECT, PHASE 1 (PROJECT 2000-15) WHEREAS, pursuant to a written contract signed between the City and Veit Companies, Inc., for Phase 1 of the North Hill Sewer Project (Project 2000-15) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of $151,141.54 on such contract, taking Veit Companies, Inc. receipt in full. Adopted by the Council, this 21st day of December 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . MEMORANDUM TO: FROM: Mayor and City Council Tim Thomsen, Public Works Superintendent ~ DATE: December 13 2004 SUBJECT: Carry Over of 2004 Capital Outlay Items DT~rTT~~TON:. This year staff requests that Council approve carryover of 2004 capital outlay into 2005 that was unspent for 2004. Street Department C/O improvements C/O machinery & equipment C/O improvements MIS computer equipment . Parks Department C/O improvements C/O machinery & equipment Signs & Lighting C/O improvements C/O machinery & equipment Sewer C/O improvements pv,rOMMRNOA TTON. Staff recommends that Council approve the carry-over of the above capital outlay items. . II " I MEMORANDUM . TO: Mayor and City Council FROM: Shawn Sanders, Assistant City Engineer rV:,<:--1 ')p(7 . j DATE: December 14,2004 SUBJECT: Carry Over of 2004 Capital Outlay Items nT~C'TTSSTON There are a few items in the Schedule of 2004 Capital Outlay for the Engineering Department that went unspent this past year. Staff is requesting that these items of uncompleted capital improvements be carried over to the next year. These items have been carried over from previous years and are planned to be used as part of office improvements to the third floor. . Furniture for engineering Computer disk storage File Cabinets $2,500 $2,500 ~? . "00 $7,500 RRC'OMMF,NnA TTnN:. Staff recommends that Council authorize the carry over of unspent 2004 Capital Outlay budgeted items to the 2005 budget year in the amount of $7,500. .AC'TTON RF,QTTTRRO If Council concurs with staff's recommendation, Council should pass a motion authorizing unspent 2004 Capital Outlay items to be carried over to Capital Outlay Improvements in the year 2005. . . . . :\1emo DATE: December 15,2004 TO: Mayor and City Council FROM: Sharon Harrisol\\ QillJ Finance Director~Y~ '- RE: Departmental 2004 Capital Outlay Carry-Over Request .. II In 2001, The Finance Department purchased a new accounting software program, Springbrook. Weare currently working on the implementation and conversion of the last remaining module of this software, Human Resources. With only a few weeks left in December, completion of this implementation is slated for early 2005 (barring any difficulties). Therefore, staff is requesting to carry-over from 2004 Capital Outlay the amount of $7,999.24 to complete the implementation/conversion of the remaining module. i g tt W t . ~V~emorandum U;-'iU'I'!'tfY;;7N}FSW~W'J:~~U/."y,.",....~.-.."A1I'~;;.nWlf:w,;~~,f;;$,~~ To: Mayor Kimble and City Council Members cc: Larry Hansen City Administrator From: Larry Dauffenbach Police Chief Date: 12117/2004 Re: Capital Money 2004 In the 2004 Capital Outlay Budget, there is money to purchase a digital dictation system for the department Me have roD into some software problems atklUvUng to integrate the system with County Miss Piggy) our records system. I would like to hold the money over until next us more time to come up with a solution. Thank You. hold over of capital money for next year. . . 1 . ORDINANCE NO.: AN ORDINANCE AMENDING THE CITY CODE THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: 1. Amendin2'. Chapter 27 of the City Code entitled Dogs and other Animals amended as follows: Section 27-1, Subd. 3, Permit validity; fee, is amended to hereafter read as follows: (1) All fees and charges for dog permits in the City will be established from time to time by resolution of the City Council. (2) All fees and charges for kennel or pet shop, covering all dogs kept during the year in the City will be established from time to time by resolution of the City Council. 2. Savin2's. In all other ways, the City Code will remain in full force and effect. . 3. Effective Date. This Ordinance will be in full force and effect from and after its passage and publication according to law. Adopted by the City Council of the City of Stillwater this 17th day of December 2004. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . RESOLUTION 2004- ADOPTING THE FINAL BUDGET FOR THE YEAR 2005 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the final budget for the General Fund and budgeted Special Revenue Funds is hereby adopted for the year 2005 with revenues and expenditures in the amount of $ Adopted by the Council this 21 st day of December 2004. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . RESOLUTION 2004- . ADOPTING THE FINAL TAX LEVY FOR THE YEAR 2005 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the sum of $ is hereby levied against all of the taxable property of the City of Stillwater, Washington County, Minnesota, for City purposes for the year 2005. Adopted by the Council this 21 sl day of December 2004. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . . Vlemoranc um To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 12/17/2004 Board and Commission Appointments The following persons have requested reappointment to their respective commissions and there are also new applicants. JOINT CABLE COMMISSION -1 term exoirinq Need applicant for alternate - will continue to advertise DOWNTOWN PARKING COMMISSION - 4 terms exoirinq Will continue to advertise Kevin LaCasse - wants reappointment The Grand Garage 324 S. Main St. PLANNING COMMISSION - 3 terms exoirina Robert Gag - W1 - wants reappointment 1340 S. First Street Mike Dahlquist - W3 - wants reappointment 1128 Creekside Circle Karl Ranum - W1 - wants reappointment 1213 5th Ave. S. Margaret E. (Betsy) Glennon - W1 - new applicant 812 S. Harriet St. Gregg Carlsen - W2 - new applicant 220 S. 4th Street HERITAGE PRESERV A liON COMMISSION - 3 terms exoirinq Jeff Johnson - W1 - wants reappointment 309 S. Fifth Street Phil Eastwood - W2 - wants reappointment 301 W. Myrtle St. Howard Lieberman - W4 - wants reappointment 914 S. Greeley Street PARKS BOARD - 3 terms exoired Will continue to advertise . Michael Polehna - Ward 4 - wants reappointment 1100 Northland Ave. Robert McGarry, III - Ward 3 - wants reappointment 1101 N. Broadway ACTION REQUIRED: Adopt a resolution appointing members to the Downtown Parking Commission, Planning Commission, Heritage Preservation Commission and Parks Board. The Library Board is requesting appointments be made January 18, 2005 and the Human Rights appointments will be held at a future meeting. Council representatives appointed to the Boards and Commissions will be on the January 4, 2005 meeting. . . ,. '.MelJ1o To: From: Date: Subject: Mayor arid' City Council ' , ' . Steve Russell, Community Development Director f1/ December 17, 2004 Request for Funding for Consultant Assistance in Preparation of Brown's Creek-Boutwell Area Opens Space, Parks and Trail Plan Backaround. The City has recently purchased Boutwell Cemetery, a three acres Boutwell Road site and the Munkelwitz Property. Since receiving the Greensways Grant in 2000, a basic trail system and some habitat restoration has been completed in Brown's Creek Natural Area/Park. It is now a good time to review the use and restoration efforts to date and to prepare a park master plan that establishes use and management for the Brown's Creek Park, nature area and trail system. The plan would provide guidelines for use, maintenance, improvement and management. The plan would result in specific use and improvement plans for the Munklewitz Property and Boutwell Cemetery site. The plan would also provide guidelines for trail connection to the Phase III Palmer , .expansion area and Brown's Creek to the north of McKusick Road to TH 96. In preparing the plan, the Parks Board and area and community interests would have the opportunity to participate. An extensive participation program is a part of the submitted scope of services. Prooosal. The attached scope of services lists 10 tasks to be accomplished during the study. The tasks include review of recent activity, provide natural and cultural resources interpretive recommendations, program neighborhood park use, trail extension and location; provide trail criteria for adjacent Palmer Property, development of maintenance program for park areas with public works staff and provide direction for uniform sign program for interpretative and protection of park areas (this could be applied to other areas of the City). Bonestroo and Associates and particularly Sherri Bussi who'has assisted the City in other Brown's Creek related planning areas and is very familiar with Brown's Creek would assist City Public Works and Planning Staff in preparation of the master plan. Brown's Creek park system is becoming one of the major park and open space areas in the City. Money set aside for Brown's Creek is available in this year's budget for master plan preparation. Recommendation: Approval of scope for work and authorize cost for services (resolution). Attachments: Proposal for Brown's Creek Open Space, Parks and Trails Planning. . jr~ Bonestroo ~ p Rosene ~ Anderlik & 1 \ 1 Associates Engineers & Architects, December 2, 2004 Klayton Eckles and Steve Russell City of Stillwater 216 North 4th Street Stillwater, MN 55082 Bonestroo, Rosene, Anderllk and Associates, Inc. is an Affirmative ActionlEqual Opportunity Employer and Employee OWned Principals: otto G. Bonestroo, P.E.. Marvin L. Servala, P.E.. Glenn R. Cook, P.E.. Robert G. Schunicht, P.E.. Jerry A. Bourdon, P.E. . Mark A. Hanson, P.E Senior Consultants: Robert W. Rosene, P.E. . Joseph C. Anderlik, P.E. . Richard E. Turner, P .E. . Susan M. Eberlin, C.P.A. Associate Principals: Keith A. Gordon, P .E.. Robert R. Pfefferle, P .E. . Richard W. Foster, P.E.. David O. Loskota, P.E... Michael T. Rautmam, P.E.. Ted K. Field, P.E.' Kemeth P. Anderson, P.E.. Mark R. Rolfs, P.E.' David A. Bonestroo, M.B.A.' Sidney P. Williamson, P.E., L.S.' Agnes M. Ring, M.B.A.' Allan Rick Schmidt, P.E.' Thomas W. Peterson, P.E.' James R. Maland, P.E. . Miles B. Jensen, P.E.. L. Phillip Gravel III, P.E. . Daniel J. Edgerton, P.E. . Ismael Martinez, P .E. . Thomas A. SyII(o, P.E. . Sheldon J. Johnson. Dale A. Grove, P .E. . , Thomas A. Roushar, P.E.. Robert J. Devery, P.E. Offices: $1. Paul, SI. Cloud, Rochester and Willmar, MN . Milwaukee, WI . Chicago, IL Website: www.boneslroo.com Re: Proposal for Open Space, Parks and Trail Planning Dear Klayton and Steve: Thank you for requesting a scope of services description and estimate for completing a Master Plan for trails, parks and open space in the area between Brown's Creek Park and Nature Preserve and the City's Public Works facility. Our scope and cost estimate are provided in the fuuu of this letter agreement between the City of Stillwater ("City") and Bonestroo, Rosene, Anderlik and Associates ("Consultant"). Project Description In March 2000, the City completed a plan for managing Brown's Creek Park and Nature Preserve. Since that time, the City has taken steps to implement the plan, and to develop some trails in the area and a Public Works facility to the south. City staff and the Parks Commission have determined that the City would benefit from a broader Master Plan for trails, parks and open space in the area between Brown's Creek Park and Nature Preserve and the Public Works Facility. The Master Plan should include an estimate of resources needed for plan implementation and maintenance over the long Leu... The completion of a Master Plan for trails and open space around Brown's Creek and its Tributaries will include the following Basic Services: · Task 1. An update of the Brown's Creek Park and Nature Preserve Plan, to identify tasks completed, and determine next steps for management of these pAvperties ' · Task 2. Develop recommendations regarding interpretation of the farmstead, woodland and natural communities in Brown's Creek Nature Preserve · Task 3. Complete design for devel"l"~ent of the Munkelwitz property, recently acquired by the City, as a neighborhood park · Task 4. Develop recommendations for trail connections from the Brown's Creek Park and Nature Preserve to the Public Works facility and adjacent open space · Task 5. Develop recommendations for develvp'Auent of the open space areas adjacent to the Public Works Building, including the historic cemetery area · Task 6. Identify trail connections from Brown's Creek Park and Nature Preserve to the Palmer I"A'Ul-'erty, and recommendations for trails within the PA'Vl"erty to be provided to the developer · Task 7. Work with City Public Works staff to develop recommendations, cost estimates, and a proposed schedule for maintenance for the Master Plan areas 2335 West Hiahwav 36. St. Paul. MN 55113. 651-636-4600. Fax: 651-636-1311 , , . . . '~,. 1 . . . Completion ~f the Master Plan may also include the following Optional Services: · Task 8. Work with City staff and Q'4}1hic designer to develop informational and interpretive signage, trail maps and brochure materials for the parks and trails in the project area, that could serve as a prototype for parks and trails throughout the City · Task 9. Develop design options for delineation of park and open space property boundaries · Task 10. Provide a workshop and informational materials to City Jllaintenance staff that will focus on maintenance of natw"al areas and related issues, including what tasks need to be done to , maintain these areas well, why the tasks are important, and specific guidance on the how-to' s and scheduling of maintenance tasks Throughout this project, we will be working closely with City staff from the Planning and Public Works Dep(u bents, as well as with the Parks Commission, neighborhood residents, and other interest groups in developing and reviewing park plans, trails plans, and other work products. Scope of Basic Services BRA staffwill complete the following Basic Services for this project: Task 1. An update of the Brown's Creek Park and Nature Preserve Plan, to identifY tasks completed, and determine next steps for management of natural communities at these properties We will review the management tasks completed since Spring 2000 with City staff, and review the remaining tasks listed in the plan to determine whether they are still applicable. We will examine issues and make recommendations regarding possible habitat protection areas on the site, as well as 4f'l'Aopriateareas for a variety of uses, based on the concerns of the Parks Commission and City staff This will include an identification of potential wetland banking sites in the project area that the City may use for future projects that impact wetlands. Based on the review and discussion with staff and the Parks C...~ssion, and a field visit to the site, we will update the plan to include restoration and management tasks that need to be completed on the site, and to develop a short and long-term maintenance schedule and cost estimate for the Park and Nature Preserve. ' Task 2. Develop recommendations regarding interpr.;;t~on of the fau..ustead, woodland and natural communities in Brown's Creek Nature Preserve We will work with staff, Parks Commission, and other interests to develop recommendations regarding interpretation of the fannstead, woodland, and natural communities on the site, and add this to the Brown's Creek Park and Nature Preserve Plan. This will include recv..........endations regarding informational and interpretive signage for the site. Task 3. Complete design for develv}lAuent of the Munkelwitz property, recently acquired by the City, as a neighborhood park We will work with staff, the Parks Commission and the adjacent neighborhood to cvu.<}llete the design of the proposed neighborhood park on the Munklewitz property, and coordination of develv}lLUent of this area with the Brown's Creek Park and Nature Preserve Plan. The Park design may include play areas and equipment, informal soccer and/or baseball fields, picnic areas, gazebo/shade structure, landscape plantings, a parking lot, trail connections, and other features. Development of the plan will include the following tasks: . Meet with the Parks Cvu...uission to discuss options and design of the park o Develop 2-3 design options and illustrative graphic materials 2335 West Highway 36. St. Paul, MN 55113 .6S1-636-4600. Fax: 651-636-1311 2 '" \ . Present the options to a neighborhood meeting and get cvuu...ents . . Finalize the plan for the park, including development of a final illustrative plan, cost estimate, and maintenance estimate, and any associated graphic materials . Present the plan and cost estimate to the Parks Cv.uuu.ission, and if requested, to the City Council , ' , ' , . The plan and cOst estimate should be completed by June, 2005, to be available for conSideration for the City budget for 2006 Task 4. Develop recommendations for trail connections from the Brown's Creek Park and Nature Preserve to the Public Works facility and adjacent open space, and coordination of the trail plan in this area with the city-wide trail plan. We will work with City staff to map existing trails in the area, and identify potential trail connections fivm Brown's Creek Park and Nature Preserve to open space areas and trails to the south. We will develop rec.,"",,,.,endations regarding trail locations, (&pp>Dpriate uses, trail materials, develvp'lllent and interpretation. Tasks will include a field walk of the trail area with City staff, including maintenance staff, to discuss location, use, construction and maintenance issues in the field. Task 5. Develop recommendations for development of the park and open space areas adjacent to the Public Works Building, including the historic cemetery area City staff and Parks Commission have indicated that the open space areas adjacent to the Public Works facility could be developed for active and passive recreational uses. We will work with staff, Parks C~~ssion, and other interest groups to develop the preferred pro&tuu for the park . and open space areas, develop design options for desired facilities, identify trail connections to ' other trails and open space areas, complete a plan and cost estimate for the desired facilities, and a maintenance plan. The work includes meetings with the Park Commission, neighborhood interests, and City staff to begin plan develvpment, review options, and review the final plans and cost estimate. Task 6. Identify trail connections from Brown's Creek Park and Nature Preserve to the Palmer property, and recommendations for trails within the property to be provided to the developer The City is currently reviewing sketch plans for the Palmer property, north of the Brown's Creek Park and Nature Preserve. We will work with staff and the developer to identify trail connections from City and County trails to the proposed development, and to recommend preferred trail routes within the development. We will complete recommendations for trail uses, materials, and construction, and a cost estimate for the proposed public trails. Task 7. Work with City Public Works staff to develop recommendations, cost estimates, and a proposed schedule for maintenance for the Master Plan areas As the City develops additional trails and open space facilities in the Annexation Area, it needs to determine the long-term maintenance requirements for these facilities, and the staff and resources that will be needed to maintain the new facilities. This will include reCvllllllended planting lists for plantings and seed mixes to be used throughout the project area. We will work with staff to assess current maintenance efforts, costs, and resources; develop a list of maintenance tasks that will need to be completed for the new facilities, a maintenance schedule, and cost estimates for . maintenance of the proposed facilities. This will involve meetings and discussions with City maintenance staff, as well as other Public Works and Planning staff and the Parks Commission. 2335 West Highway 36. St. Paul,MN 55113.651-636-4600. Fax: 651-636-1311 3 iii> . Optional Services Completion of the Master Plan may also include the following Optional Services: . Task 8. Work with City staff and yuphic designer to develop informational and interpretive' , signage, trail maps and brochure materials for the parks and trails in the project area, that could , serve as a prototype for parks and trails throughout the City · Task 9. Develop design options for delineation of park and open space property boundaries. This will include looking at options for landscaping, signage, or other structures that will help the City to identify the boundaries of its parks and open space areas. · Task 10. Provide a workshop and informational materials to City maintenance staff that will focus on maintenance of natural areas and related issues, including what tasks need to be done to maintain these areas well, why the tasks are impv~ l.aul, and specific guidance on the how-to' s and scheduling of maintenance tasks Meetings . Completion of the Basic Tasks and Optional Tasks will require close collaboration with City Planning and Public Works staff, including maintenance staff, and with the Parks Commission. The cost estimate for each task includes meetings we estimate will be needed to complete the task, as follows: Introductory meeting with Parks Commission and staff to review the project goals and schedule, identify the desired proy.:u~Juses for the proposed parks and trails in the area, and discuss other issues and concerns that will need to be addressed during the project Task 1: 3 meetings (one each with staffand Parks Cuulluission plus 1 field visit) Task 2: 1 meeting with staffand Parks Commission Task 3: 6 meetings (parks Commission, neighborhood meeting, meetings with staff and Parks Cvuuuission to review t',<vl'osed plan and cost estimates, final Plan presentation to Parks Commission and City Council) Task 4: 1 field visit with staff (recommendations to be presented with Task 5) Task 5: 6 meetings (Parks Commission, neighborhood meeting, meetings with staff and Parks Commission to review proposed plan for park and trails and cost estimates, final Plan presentation to Parks C(,~ssion and City Council) Task 6: 1 meeting with City staff Task 7: 2 meetings with City staff and one meeting with Parks Commission Total for Basic Services: 21 meetings Optional Services: Task 8 - up to 4 meetings with staff and graphic designer Task 9 - one meeting with staff Task 10 - one workshop with staff 1 additional meeting with Parks Commission to discuss options and develop recommendations for the Optional Services City Responsibilities . City staff will provide all existing reports and mapped information for the study area Staff will update ele",,",vuic maps showing existing trails in the area Staffwill coordinate meetings with City staff and Parks Commission. Staffwill review draft plans, and provide comments and suggestions. 2335 West Highway 36. St. Paul, MN 55113.651-636-4600. Fax: 651-636-1311 4 Compensafion Costs associated with the above tasks are estimated on Table 1, attached. For completion of the Basic Services oudined above, the City will pay the Consultant on an hourly basis in accordance with the Billing Rate Schedule attached as Appendix, with a not to exceed fee of$23,464 without authorization from the City, including up to $700 reimbursable , expenses. For completion of the Optional Tasks identified above, the City will pay the Consultant on an hourly basis in accordance with the Billing Rate Schedule, with a not to exceed fee of$5,056 without authorization from the City, including up to $100 reimbursable expenses. The total estimated fee for the project, including Basic Tasks, Optional Tasks, and Reimbursable Expenses is $28,520. Additional meetings, design and construction services may be provided when authorized by the City as Supplemental Services, and will be billed at the hourly rates shown on the Billing Rate Schedule, attached, plus reimbursable expenses. Schedule Based on "yyw/al of the Project Scope and Cost Estimate, work on this project will begin in January, 2005. Bonestroo will put forth reasonable efforts to complete the tasks in a timely manner, endeavoring to complete the project by July 2005. Cost estimates for the proposed facilities, including the neighborhood parks and trails, will be provided to the City by June 1, 2005, for the City budget process for 2006. Bonestroo is not responsible for delays occasioned by factors beyond its control. Please call me at (651) 604-4758 to discuss this l'.uposal. Thank you for requesting our services for this project. Sincerely, BONESTROO, ROSENE, ANDERLIK & AS SOCIA TES Sherri A. Buss, M.L.A. Project Manager 2335 West Highway 38. St. Paul, MN 55113.851-638-4800. Fax: 651-636-1311 ~ . . . 5 COST ESTIMATE CITY OF STILLWA TER-OPEN SPACE, PARKS AND TRAIL PLANNING December, 2004 Hourly Rate* L.A./Ecologist Landscape Designer/ Word T olal Cost (# hr/task,) Graphics (#hr/task) Processor (#hr./task) Per Task $~ $~ $~ Tasks Basic Tasks I Task 1. Update Browns Creek Park/Nature Preserve Plan 32 Task 2. Interpretation tasks 12 Task 3. Design park at Munklewitz property 24 Task 4. Trail connections from Brown's Creek to South 16 Task 5. Public Works open space/park desion 24 Task 6. Trail connections to Palmer property 8 Task 7. Maintenance plan, costs, and schedule 30 Subtotal Labor Reimbursable Expenses Basic Services Subtotal 4 14 4 $ 3,508 1,128 6,276 1,664 6,276 912 3,000 $22,764 700 $23,464 3,480 912 564 4,956 I 100 I $ 5,0 56 I I $27,720 I 800 $28,520 48 2 48 2 4 4 I I I * Hourly rates based on 2005 Rate Schedule , Optional Tasks Task 8. Develop Interpretive/Informational sionage 20 Task 9. Design boundary elements 8 Task 10. Maintenance workshop with staff I 6 I Subtotal Labor I I Reimbursable Expenses I Optional Services Subtotal I I I I I I I I I I 20 2 Project Total Labor Reimbursable Expenses EST. TOTAL PROJECT COSTS I I I I I I I I I I ... . . . .,j l · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~ December 17, 2004 CDBG Request for 2005 Background. The City has participated in CDBG program for the last four years. Some of the projects supported by CDBG include: Old Athletic Field play structure, Staples Field Park improvements and Housing Assistance for the North Hill Improvement Area. In the past, the City of Stillwater has had an allocation of funds ($95,000) to use for CDBG qualified activities. This year, the City of Stillwater will be competing with other Washington County communities for the funds. . As can be seen on the attached map and table, the City of Stillwater has 1,107 or 19 percent of 5,926 City households that are low or moderate income. The dark shaded area of the map indicates where more than 38.80/0 of the households are low/moderate income. This year, the City is applying for CDBG funds for park improvements as listed below. The total dollars requested is $167,881. Once the request is submitted, Washington County will review and decide what grants will be approved. The Washington County Board will make the final decision on the requests so it is important that current Council members support the request. Recommendation: Approval of resolution supporting 2005 request for CDBG Funds. Attachments: List of projects, low/moderate income map. . CDBG Projects Park Improvements Benson Park Replace play structure ' Lily Lake Park Reroof bathrooms/picnic shelters Peace Park Reroof picnic shelter and the park benches Schulenberg Park Play Structure Stonebridge Elementary Upgrade play structure to meet ADA standards Total '".., \ . $50,000 $3,800 $3,200 $35,000 $75,881 $167,881 . . " . City of Sti Iwater ~ow and Moderate Income Analysis o z w ~ (!) z Z z. ~ N W~E S . Washington County Income Limits' 0 Very Low Income $19,750 Low Income $32,900 Moderate Income $50,050 Note: !-or a !-amlly aT !-our 0.5 1 Miles I Percent Low-Mod I , Up to 38.79 Percent J:~' 38.8 to 50.99 Percent _ More than 51 Percent s s ~ ~ ~ 'C .. c .l!! E E :-,tIlC=-CD C CD 0 'c tIl CD Ul ~ tIl c=- CD ~~~ ~~ ~ a; - CD a; III e z c ::I 'C'C ~...l 'CCDE =:s!~E ID CD CD E lDit it CD 0 - 0 '0>0 'E'OO .- -...l ID 0 o CD 0. U ~ OJ "g:=CD Ii "g CD E 0 0 ~1!CD ell U tIl 0 CD ...l1!CD w III C :-, .c CD .c U 1ll.c:=CD III .c U c c It: "S Vi ~31itE =31~E ~31it= ILCDitE ILCDitE ILCDit= o CD E 0- IS ...l E .tIl CD E (!) a. ::J E ::J .2 0 lisa;8 E::J.2it . tIl 0 0 . tIl 0 0 c!!l.2it l!! 'C 0 l!! it l!! c=- 0 O'CO 0 0 0 III 0 CD U III 0 CD 0 C ::J - U C ::J - U o 0 CD 0 CD 0 U CD 0 CD CD U ::IOU ...l 0. :E: IL:E:ID= 1L:E:~5 IJ. :r m I ~:f:~5 o 0 CD C ::i!;:E:ID...l 0.:== Oo...l 0.:>= :E::== ?:.T..,!)- M NOO30805 3194 1112 156 22 .. . - .. -10 78 41 30 593 119 68 18.4 MNOO30809 119 40 11 0 0 3 3 3 43 4 4 32.1 MNOO30811 448 182 52 24 0 42 28 13 214 107 13 45.1 MNOO30812 83 35 0 0 0 14 6 6 17 7 7 20.5 MN0030813 592 215 26 14 3 58 28 26 154 78 44 34.4 MN0030814 1175 532 113 46 14 Hl? 143 83 539 290 132 51.7 MN0030815 706 280 90 25 7 39 21 12 340 106 36 46.5 MN0030816 845 358 49 49 9 126 62 12 298 221 41 39.5 MN0030819 2375 995 234 128 71 212 162 89 1001 608 336 42.1 MN0030820 2493 860 101 46 17 !i2 28 7 385 181 62 15.5 MN0030825 851 365 79 34 23 71 39 11 315 145 81 38.6 . MN0030826 766 320 53 15 4 55 25 2 231 78 15 30.0 MN0030827 632 239 51 23 6 37 18 14 212 98 37 33.3 MN0030828 643 300 61 !i6 2fl 7!i 64 50 234 210 118 35.3 MN0030831 129 52 31 ?~ 20 12 12 0 108 102 62 80.0 Total 15143 5926 1107 511 210 1066 680 358 4684 2354 1056 Data Source: HUD's Census 2000 Low and Moderate Income Summary Data ~ . Minnesota Department of Natural Resources DNR Waters, 1200 Warner Road, St. Paul, MN 55106 Telephone: (651) 772-7910 ,Fax: (651) 772-7977 (ii [,U December 12,2004 Mr. Steve Russell City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 RE: David Evans Bluffline Setback V ariance Reque~t Dear Mr. Russell: . The Department of Natural Resources has reviewed the information we received on November 22, 2004, relative to the variance request to add on to the home at 2009 Lake Street. Mr. Evans is proposing to add a second story and expand laterally into the space occupied by a second dwelling, which will be removed. The northern part of the structure will project closer to the river, but meets setbacks, and will be used as a restroom facility/shop for the marina business that operates on the same property. All other structures on the property will be removed. The bluffline runs through the existing structures. After careful consideration of the issues, the Department of Natural Resources hereby certifies the bluffline variance request, on the basis of compliance with the intent of the National Wild and Scenic Rivers Act, the federal and state Lower St. Croix River Acts, the Master Plan adopted thereunder, and Minnesota Rules, Parts 6105.0351 to 6105.0550. The city's Findings and Order adopted November 9,2004 are hereby adopted. The city should assure that the entire structure, including siding, roof and trim are earth or summer vegetation colors. In addition, a landscaping plan that provides screening of the renovated structure shall be approved by the city and the DNR prior to issuance ofa certificate of occupancy. If you have any questions, please contact Area Hydrologist Molly Shodeen (651-772-7915). Sincerely, Ud~ Dale E. Homuth Regional Hydrologist . c: David Evans DNR Information: 651-296-6157 . 1-888-646-6367 . TTY: 651-296-5484 . 1-800-657-3929 An Equal Opportunity Employer ~' Printed on Recycled Paper Conlaining a . :-. .' I' ~()(' p,."\..l'.r""'lln~,'r \\"1'1" ,.". M\llIlllllll1" -' . ~ ..,..., . STILLWA I c.R FU5L1C L15RARY 223 N. Fourth St., Stillwater MN 55082--4806 651.+39.1675 FAX 651.+39.0012 . Board of Trustees Meeting Agenda Tuesday, December 14,2004, 7:00 P.M. I. Call to Order & Introductions 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report+ D. Other Activity Reports+ E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report+ H. Policy Review- Public Relations and Media+ A+ I A 5. Building Expansion A. Design Progress B. Request for Qualifications 1 D D+ . I I D A+ A+ D A+ D+ 6. Fundraising Campaign A. Campaign Events B. Report of Other Progress to Date C. Board Fundraising Targets & Pledges D. Library Foundation Board of Directors 7. Use of a Collection Agency for Delinquent "Lost" Fees 8. CD and Diskette Sale 9. Projected Operational Costs Report 10. WCL Contract Negotiations 11. Parking Agreement with Ascension Church 12. Board Vacancy 13. Other 14. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M. on Monday, December 13, 2004. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed . Agenda Item 4.A. . STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLW A TER, MN 55082-4806 651439-1675 FAX 651439-0012 Board of Trustees Meeting Minutes Tuesday, November 9, 2004 Present: Bill Fredell, Bill Hickey, Dick Huelsmann, Victor Myers, Ruth Ranum, ML Rice, Andrea Tipple, Mary Weber Absent: Brian Simonet Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order President Hickey called the meeting to order at 7:00 p.m. 2. Adoption of the Agenda Adopted with a motion by Ranum and a second by Fredell. 3. Communications and Public Commentary A reminder of the New Years Eve (fundraiser) party and several suggestions from the suggestion box. 4. Consent Calendar The Consent Calendar was approved with a motion by Rice and second by Fredell including payment of bills in the amount of $42,701.68 for November and a correction for October of$7,794.38 (had been $8,072.85). The motion passed. . 5. Building Expansion A. Design Progress Nofonnal report. B. Construction Manager or Bids The Request for Qualifications (RFQ) is under development. 6. Fundraising Campaign A. Golf Tournament and Other Campaign Events The 2005 Golf Tournament is set for August 1 st at Oak Glen. Please submit suggestions for sponsors to Trustee Simonet. A small event planning group met and is putting together a proposed event calendar for the Board to see. Holiday greeting cards are coming featuring a winter view of the library. B. Pursuing Board Fundraising Targets Reminder to the Board to continue to pursue the contacts that have been identified. Director Bertalmio is maintaining a database of the individuals each board member will contact. C. Report of Other Progress to Date Director Bertalmio and Trustee Huelsmann reported several updates on the fund raising campaign. D. Creation of a Library Foundation The activity of recruiting potential foundation board members is in process and needs to be decided by December 15. Small Special Fund Redistribution Per the action of the board in October, the funds have been moved and added t6 the construction fund. . 7. Operational Costs Task Force No report at this time, activities still in progress. 8. WCL Contract Negotiations There was an update from Director Bertalmio with a request to the board members who had agreed to be involved to meet. 9. Parking Agreement with Ascension Church Trustee Rice reported that she had been unable to talk with Ascension to attempt to set up a meeting because the rector was out of the country. She will do this when he returns. . 10. Board Terms Director Bertalmio announced that terms for Trustees Myers, Ranum and Simonet end on December 31, 2004. Ranum and Simonet are eligible for reappointment. Myers will have completed three 3-year terms and may not be reappointed. Other Trustees were asked to be thinking of people who my want to serve. 11. Other Election Update Bertalmio will schedule an orientation for new City Council member Ken Harycki and the council member to be named for Ward 4 in January. Other Budget Change Request It was motioned by Huelsmann and seconded by Fredell to revise the 2004 budget in order to purchase an initial order of RFID tags so that staff could begin the conversion process. The motion passed. 12. Adjournment The meeting adjourned at 8:25 p.m. . . 12/05/2004 01:35 5514394705 PAGE. (l.:l . Stillwater Township Calendar Chair Hlniker January 6 Planning Commission 7:00 PM January 10 Park Committee 7:00 PM January 13 Town Board Meeting 6:30 PM The final 2005 budget meeting and the organizational mooting will be held sometime ;n February. The meeting dates will be determined on January 13 at the town board meeting. Vendors will discuss sound systems at 6:30 PM and 8:00 PM at the January 13, 2005 meeting January 27 Town Board Meeting 7:00 PM Chair Hlniker February 3 Planning Commission 7:00 PM February 10 Town Board Meeting 7:00 PM February 14 Park Committee 7:00 PM February 21 Dinner Meeting Dock Restaurant 6:00 PM . February 24 Town Board Meeting 7:00 PM Chair Johnson March 3 Planning Commission 7:00 PM March 8 Annual Meeting 7:00 PM March 10 Town Board Meeting 7:00 PM March 14 Park Committee 7:00 PM March 24 Town Board Meeting 7:00 PM Town Board Supervisors may attend any or all of the above meetings. All meetings are held in the town hall unless otherwise specified. . Pat Bantli Clerk, Stillwater Township December 13, 2004 . December 9, 2004 STILLWATER TOWN BOARD MEt: lING Town Hall 7:00 P.M. PRESENT: Chairperson Jim Doriott, Sheila-Marie Untiedt, David Johnson, Duane Laabs and Jim Hiniker. Also, Treasurer Gloria Sell, Planner Dick Thompson and Attorney Soren Mattick. 1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended. (3 ayes) Duane Laabs arrived. 2. MINUTES. - M/S/P Untiedt/Laabs moved to approve the 11/18/04 Stillwater town board meeting minutes as written. (4 ayes) David Johnson arrived. 3. TREASURE~- a. Monthly report. b. Claims and checks #17034 through #17069 were reviewed and approved for payment. c. M/S/P Johnson/Hiniker moved to authorize the appropriate expenditure of funds for the treasurer to have training in the newly mandated financial reporting forms. ( 5 ayes) . 4. AlTORNEY- a. The City of Stillwater wants the township to allow part of the Adamic property to be subdivided and annexed to them. The township declined that option. The attorney will communicate the board members' opinion to the City of Stillwater attorney. b. The attorney stated that due to a recent decision by the township association, township supervisors must run for specific positions and not at large. Also there can be no incumbent designation on the ballot for township offices. 5. SHERIFF'S DEPARTMENT REPORT - Officer Hanson presented the November incident report. There were lots of traffic tails and a wide variety of miscellaneous calls. 6. PLANNER- a. ATV Ordinance - The ordinance will be held in abeyance for the time being. . Stillwater Town Board Meeting - 12/9/04 Page Two . In the meantime Chief of Police Nelson can enforce MPCA regulations. b. Swimmina Pool Ordinance - M/S/P Untiedt/Hiniker moved to approve the following five changes: 1. All gaps in the fence must be less than four inches. 2. A fence must be constructed of at least a number eleven gauge woven wire mesh corrosion resistant material approved by the building inspector. 3. Fence posts must be decay or corrosion resistant and must be set in concrete bases or other suitable material. 4. The opening between the bottom of the fence and the ground or other surface shall be less than four inches. (5 ayes) c. Garofalo C.U.P. - M/S/P Hiniker/Laabs moved to approve a C.U.P. with the following: 1. The sign must be placed 43 feet from the centerline of Stonebridge Trail. 2. At such tim,e as the roadway is expanded, it shall be the responsibility of the landowner to remove such sign to the appropriate setbacks prior to commencement of the construction. 3. The landowner shall sign an encroachment agreement with the town agreeing to the above conditions. (5 ayes) . 7. REZONING CONSERVANCY - (Cummings, Meinecke, Johnson, and Seefert Properties) This matter will be heard at Met Council on December 20, 2004. Bruce Carlson and Mark Lambert are also interested in rezoning from conservancy. 8. THOMAS VARIANCE REOUEST - Mr. Thomas lives on St. Croix Trail and needs to repair a pitched roof. He will have to go to the county as well as the township for a variance. 9. GIS MAPS - M/S/P Johnson/Hiniker moved to authorize T.K.D.A. to be licensed to update GIS maps at a cost of $100.00. (5 ayes) 8 p.m. Goodbye Duane Social 1/2 Hour. 10. COMMll lEES - M/S/P Untiedt/Hiniker renewed Sue Langers appointment to the park committee. (5 ayes) M/S/P Untiedt/Laabs moved to re-appoint Lois Cutler and Troy Schifsky to the planning commission. (5 ayes) .Board members accepted the resignation of Stacey Hendrickson from the park committee. Stillwater Town Board Meeting - 12/9/04 Page Three 11. TOWN HALL LIGHTING AND SOUND SYSTEM, - The bid for an electrician to help . the light situation in the town hall and two bids for a sound system in the town hall were received. The lighting in the town hall will be investigated before an electrician is hired. Johnnys T.V. representative will come to the town hall at 6:30 p.m. before the January 13th town board meeting. Dascom representative will appear at the same meeting at 8 p.m. 12. MISCELLANEOUS - David Johnson reviewed the Marine WAMO and Carnelian-Marine Watershed situation again. 13. ADJOURNMENT - Meeting adjourned at 9:50 p.m. Clerk Chairperson Approved . . Diane Ward ~rom: wsent: To: Subject: Linda Engh. (Linda. Engh@co.washington.mn.usJ Thursday, December 16, 200412:32 PM Linda Engh Washington County Board Agenda- Qecember 21, 2004 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda 1. 9: 00 -Roll Call December 21, 2004 * 9:00 a.m. Pledge of Allegiance 2. 9:00 - Comments from ,the Public Visitors may share their comments or concerns on any issue that is a;responsibilitx or function of Washington County Government, whether or not the issue is listedon;this agenda. Persons who wish to address the Board must fill out a comment card befdre the meeting begins and give it to. the County Board secretary or the County Administrator: The County Board Chair will ask you to come ,to the p,odium, state your name and address ,a.nd present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves t.he right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant. to anis.~ue that is part of Washington County's responsibilities. The chair may also limitthenuinber .Of individual presentations to accommodate the scheduled agenda,items. 3. 9:10 - Consent Calendar 4. 9:10 - Commissioner Awards 5. 9:20 - Public Health and Environment - Jeff Tra.vis, Program Manager Expenses for Abating a Public Health Nuisance at a Clandestine Methamphetamine prug yab Site 6. 9:30 - Community Corrections * Tom Adkins, Director Donation from Target Corporation toward Washington County School-based chemical .Health Initiative 7. 9:35 - Public Hearing - Kevin Corbid, Director, Assessment, Taxpayer Services, and Elections Oakdale Tax Abatement Request 8. 10:20 - Transportation and Physical Development * Don Wisniewski, Director Report on Oak Park Heights Detachment/Annexation 9. 10:35 - General, Administration - Jim Schug,' County Administrator 10. 10:45 - Commissioner Reports - Comments '-Questions This period of time shall be used by the Commissioners to report to. the full Board on committee activities, make comments on matters. of interest and information, or raise questions to the stafi., This a,ction is not intended to result in substaIltiveboard action during this time. 'Any action necessary because of discussion will be scheduled .for a future board meet~ng. .11. Board Correspondence 12. 11:00 - Adjourn 1 ':" 13. 11:00 * 11:30 - Boa~dWorkshop with Administration Report on Status of 2004 County Initiatives ******************************************************~***************** Meeting Notices ". December 21 - Housing and Redevelopment Authority 3:30p.m., 1584 Hadley Avenue North * Oakdale December 27 -Library Board 6:30 p.m., 8595 Central Park - Woodbury ************************************************************************ Washington County Board of Commissioners Consent Calendar * December 21, 2004 Consent Calendar items are,. generally defined as items of routine business,: not' 'requiring discussion, and approved in on~ vote. Commissioners may elect to pull aCons~nt Calendar item(s) for discussion ,and/or separate action., The following items are presented for Board approval/adoption: Administration A. Approval of the' 'December 2, 2004, Boatd Meeting minutes andt;.he Truth-.in-Taxatioh pUblic Hearing minutes from December 2" 2004. B. . Approval of projec.ts recommended by County Administrator for funding thiO\igh tl1e 2003 County-wide Mission Directed Budget (MDB)" Savings Poo.l. C. ,Approval to set the date for the public hearing, of the five-year C. I. P,for Tuesday, January II, 2005. : Community Corrections . ,D. Approval of the program and budget update to the Communi ty Correc,tions Comprehensive Plan. Community Services E. Approvalof'the 2005 Family Means contract for respite care services., Information Technology F. Approval of contrai:::t and purchase of an enterprise faxing solution for the county network and iSeries server in the amount of $34,172.98, plus sa.les tax in the amount of $2,221.24. G. Approval of aproj ect manag,ement consultant services contract in the amount of $200,000 to utilize resources from Midwave to manage Information Technology Department technical servicefil'projec~s through successful implementation during 2005: Public Health, and Environment H. Approval to amend the Joint Powers Agreement with the State of Minnesota:' for the continuation of recycling services for county offices a.nd authorizati,pn of 'execution by' the Board Chair and County Administrator I. Approval of and authorization for County Board Chair and County Administrat:or to e~ter into the Cities Readiness Initiative grant project agreement with the MinrtesotaDepartment of Health. Sheriff . J. Approval of change order to the service agreement with Motorola, Inc. to:be extended through December 31, 2005. 2 "'. . ,.j,: Transportation and Physical Development K. Approval of resolutionl award bid for provision and delivery of vehicle fuel for 2005 .to the lowest responsible bidderl Kath Bros. Fuel oil c~mpanYI conditioned upon the '. xecution of a contractl as required by law. L. Approval of contract for 2005 refuse hauling services. M. Approval and execution of contract with Comfort Systems USA for WebCTRL Migration in Building Control Systems in the heating-ventilating-air conditioning system at the Government Center. N. Approval of a resolution to reject all bids received for the Historic Courthouse windows replacement project and request permission to readvertise. Linda Engh Washington County Administration Phone: 651/430-6010 E-mail: linda.engh@co.washington.mn.us . . 3