HomeMy WebLinkAbout2005-01-18 CC Packet
.,
REGULAR MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-03
Council Chambers, 216 North Fourth Street
January 18, 2004
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES -_Approval of January 4, 2005 City Council regular meeting
11 & 12, 2005 special meeting minutes.
PUBLIC HEARING
None
d January
OTHER BUSINESS
1. Certification of City Council election results of January 12, 2005.
OATH OF OFFICE FOR APPOINTED MEMBER OF COUNCIL
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Nature Valley Grand Prix - Minnesota Bike Races - Repres
OPEN FORUM
The Open Forum is a portion of the Council meeting to ad
the meeting agenda. The Council may take action or repl
to staff regarding investigation of the concerns expressed.
n subjects which are not a part of
of the statement or may give direction
STAFF REPORTS
1.Police Chief
..Fire Chief
3. City Clerk
4. Director of Admin.
unity Dev. Director 7. City Attorney
gineer/PWD 8. Finance Director
nualReport
9. City Administrator
CONSENT AGENDA*
1. Resolution 2005-12, directing
2. Resolution 2005-13, Appro .
Labor Services, Inc. (Loca
3. Resolution 2005-14, App
4. Approval of Special Ev
5. Approval of Special
6. Approval of Special E
7. Approval of Ban
September 16
8. Approval of r
9. Approval 0
10. Approval
11. Appro
12. Res
13. Reso
lis
ent Between the City of Stillwater and Law Enforcement
esenting Stillwater Patrol Officers
Schedule for Seasonal Parking Lot Attendants
Diabetes Annual Walk - October 1, 2005
ki Race - January 29,2005 (Brown's Creek Trails)
e House 10th annual fundraiser - May 7,2005
tion - Fall Art Fair - Greater Stillwater Area Chamber of Commerce -
005
of funds from 2004 to 2005 - MIS
I 'ustments - Sewer charges
special assessment balances
t of Stillwater Bridal Affair sign - Washington County Historic Court House
5, acquisition of tax forfeit land
05-16, Approving Amendments to Section 125 Plan (Flexible Spending Plan)
eNFINISHED BUSINESS
1. Possible second reading of Ordinance relating to Zoning Text Amendment changing the regulation of
nonconformities (land use and buildings) allowing continuance of such nonconformities in certain
situations consistent with Minnesota Statues.
2. Update on RFP process for fire service delivery study
NEW BUSINESS
1. Possible approval of service contract for Ankeny Kell relating to National Guard Armory
2. Request for consideration of development in Boutwell South Area by Manchester Homes
3. Possible acceptance of feasibility report for 2005 Street Improvement Project and calling for hearing .
(Resolution) .
4. Discussion of Interlachen west to Northland Avenue
5. Possible appointments to Library Board (Resolution)
6. Possible appointments to Parks Board (Resolution)
7. Possible appointments to Human Rights Commission (Resolution)
8. Possible approval of recommendations for General Obligation Capital Outlay Bo
General Obligation Capital Outlay Refunding Bonds, Series 2005B, General Obli
Refunding Bonds, Series 2005C (Resolution)
*
All items listed under the consent agenda are considered
enacted by one motion. There will be no separate' sio
citizen so requests, in which event, the items will be
separately.
e by the City Council and will be
ese items unless a Council Member or
m the consent agenda and considered
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (contin
COMMUNICA TIONS/REQUESTS
COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT to Executive Session requested by City
.
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REGULAR MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-03
Council Chambers, 216 North Fourth Street
January 18, 2004
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES -_Approval of January 4,2005 City Council regular meeting minutes and January
11 & 12, 2005 special meeting minutes.
OTHER BUSINESS
1. Certification of City Council election results of January 12, 2005.
OATH OF OFFICE FOR APPOINTED MEMBER OF COUNCIL
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Nature Valley Grand Prix - Minnesota Bike Races - Representative will be in attendance
OPEN FORUM
The Open Forum is a portion of the Council meeting to addr~~~ Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expresse~.
STAFF REPORTS
1.Police Chief
..Fire Chief
7. City Attorney
8. Finance Director
3. City Clerk
4. Director of Admin.
5. Community Dev. Director
6. Engineer/PWD
Annual Report
9. City Administrator
CONSENT AGENDA*
1. Resolution 2005-12, directing payment of bills
2. Resolution 2005-13, Approving theAgJ~ement Between the City of Stillwater and Law Enforcement
Labor Services, Inc. {Local.fl\J representing Stillwater Patrol Officers
3. Resolution 2005-14, Appro\! Schedule for Seasonal Parking Lot Attendants
4. Approval of Special Event - A can Diabetes Annual Walk - October 1, 2005
5. Approval of Special Event - Kid'~iSki Race - January 29,2005 (Brown's Creek Trails)
6. Approval of Special Event - Hope House 10th annual fundraiser - May 7, 2005
7. Approval of Banner Installation - Fall Art Fair - Greater Stillwater Area Chamber of Commerce-
September 16 - October 3, 2005
8. Approval of rollover of funds from 2004 to 2005 - MIS
9. Approval of utility bill adjustments - Sewer charges
10. Approval of transfer of special assessment balances
11. Approval of placement of Stillwater Bridal Affair sign - Washington County Historic Court House
12. Resolution 2005-15, acquisition of tax forfeit land
PUBLIC HEARINGS
None
UNFINISHED BUSINESS
. 1. Possible second reading of Ordinance relating to Zoning Text Amendment changing the regulation of
nonconformities (land use and buildings) allowing continuance of such nonconformities in certain
situations consistent with Minnesota Statues.
2. Update on RFP process for fire service delivery study
NEW BUSINESS
1. Possible approval of service contract for Ankeny Kell relating to National Guard Armory
2. Request for consideration of development in Boutwell South Area by Manchester Homes
3. Possible acceptance of feasibility report for 2005 Street Improvement Project and calling for hearing .
(Resolution)
4. Discussion of Interlachen west to Northland Avenue
5. Possible appointments to Library Board (Resolution)
6. Possible appointments to Parks Board (Resolution)
7. Possible appointments to Human Rights Commission (Resolution)
8. Possible approval of recommendations for General Obligation Capital Outlay Bonds, Series 2005A,
General Obligation Capital Outlay Refunding Bonds, Series 2005B, General Obligation Sports Center
Refunding Bonds, Series 2005C (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
All items listed under the consent agenda are consider
enacted by one motion. There will be no separate di$c
citizen so requests, in which event, the items will be remove
separately.
r Litigation Issues
ADJOURNMENT to Executive Session requested by City Att~rn
*
be routine by the City Council and will be
onithese items unless a Council Member or
from the consent agenda and considered
.
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REVISED -
PAGE 1
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-01
January 4, 2005
REGULAR MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7:00 p.m.
Present: Councilmembers Rheinberger, Junker, Milbrandt and Mayor Kimble
Others Present:
City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Glaser
Public Works Director Eckles
Finance Director Harrison
Director of Administration Knauss
City Clerk Ward
APPROVAL OF MINUTES
Motion by Council member Rheinberger, seconded by Councilmember Junker, to approve the
Dec. 21,2004, City Council regular meeting minutes. All in favor.
. OTHER BUSINESS
Acceptance of resianation letter from Councilmember Kriesel
Motion by Councilmember Rheinberger, seconded by Council member Milbrandt, to accept the
letter of resignation from Council member Kriesel effective January 3,2005. All in favor.
OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF COUNCIL
City Clerk Ward administered the Oath of Office to Mr. Ken Harycki - Ward 2 and Mr.
Wally Milbrandt - Ward 3.
ADJOURNMENT
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adjourn the
meeting at 7:05 p.m. All in favor.
Mayor Kimble called the meeting to order at 7:40 p.m.
Present: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble
.
Others Present:
City Administrator Hansen
City Attorney Magnuson
City Council Minutes - 05-01
January 4, 2005
Police Chief Dauffenbach
Fire Chief Glaser
Public Works Director Eckles
Finance Director Harrison
Director of Administration Knauss
City Clerk Ward
RECOGNITION OF OUTGOING COUNCILMEMBERS
Motion by Council member Milbrandt, seconded by Councilmember Junker, to adopt
Resolution 2005-05 commending outgoing Councilmember Gary Kriesel and Resolution
2005-06 commending outgoing Councilmember John Rheinberger for their service to the City.
Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble
Nays: None
Mr. Rheinberger and Mr. Kriesel both expressed their thanks for the opportunity to
serve.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Colleen Danford, director of the Lucy Winton Sell Athletic Fields, and David Hartwell,
president of Selwin, appeared regarding a request for funding for the Lucy Winton Sell
athletic complex. Mr. Hartwell gave a brief history of the complex, which began with a
partnership with the VAA and St. Croix Soccer Club. The complex has eight soccer
fields and four baseball fields.
Mr. Hartwell pointed out the complex was started with $3 million in private money. The
City was asked to contribute $80,000 over a four-year period. The City gave an initial
contribution of $20,000 for 2004 and said to come back with future funding requests.
Ms. Danford reviewed how the 2004 funding was spent; bleachers, benches and trash
receptacles were purchased. If additional funding is granted for 2005, she said the
intent would be to use the money to purchase concrete pads for the bleachers,
purchase pedestal picnic tables for the ball field areas, and possible additional parking
improvements.
City Administrator Hansen stated the funding request was included in the City's 2005
budget and, in fact, was included in this meeting's list of bills to be paid. Mr. Junker
stated he thought this was money well spent considering the number of area youth who
use the fields.
Ms. Danford and Mr. Hartwell thanked the City for its contribution. Ms. Danford said paid
invoices for 2004 purchases were available if the City desired them. Mr. Hansen said
those would be helpful for the City's records.
Page 2 of 9
City Council Minutes - 05-01
January 4, 2005
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OPEN FORUM
Leah Peterson, 7160 Mid Oaks, appeared to urge the City to enforce its policy that
sidewalks must be cleared of snow and ice within 24 hours of a snowfall. She thanked
the City for its trails and other walking opportunities but stated that she was recently
walking in the downtown area and found that 13 sidewalks in the North Main Street area
had not been shoveled after a recent ice storm. She urged the City to start enforcing its
ordinance, especially in the downtown area, and suggested that perhaps Sentence to
Serve people might be used.
Mayor Kimble asked Public Works Director Eckles about the status of the clearing of
walks/steps. Mr. Eckles said the recent ice storm was a "challenge"; he said most trails
have been cleared. Councilmember Milbrandt pointed out that in the past the Park
Board has directed Public Works to make clearing trails a priority. Mayor Kimble noted
that enforcement is a problem and said the City can only encouraged people to clear
their walks in a timely fashion; hopefully, he said, as the season progresses, people will
be doing a better job.
STAFF REPORTS
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Police Chief Dauffenbach reminded residents that the City's odd-even winter parking
ordinance is being enforced. Parking is allowed on even-numbered sides of the street
on even-numbered calendar days and on the odd-numbered sides of the street on odd-
numbered calendar days. The changeover period is from 7 p.m. until midnight.
Fire Chief Glaser reminded people to be "fire conscious and fire safe." He said there
have been two costly house fires recently, one on Christmas Eve and another just after
the start of the new year. He said the fire department's new truck was very effective in
both instances. Unfortunately, both fires resulted in major damage to the structures.
Mayor Kimble expressed the City's condolences to the people affected by the two fires.
CONSENT AGENDA
Motion by Council member Junker, seconded by Council member Milbrandt, to approve the
consent agenda.
Ayes: Council members Harycki, Junker, Milbrandt and Mayor Kimble
Nays: None
.
Resolution 2005-01, directing payment of bills
Resolution 2005-02, approving renewal of Agreement with The Sand Creek Group for
2005 Employee Assistance Program (EAP) Services
Resolution 2005-03, designation of depositories for 2005
Resolution 2005-04, fees for services/publications
Possible approval to purchase two squad cars - Police
Resolution 2005-07, approval to solicit quotes on capital outlay items not on State Bid
Page 3 of 9
City Council Minutes - 05-01
January 4,2005
Resolution 2005-08, approval to order and purchase dump truck, street sweeper, law.
Sweeper and 1-ton dump truck under the State Bid
Resolution 2005-09, resolution relating to financing of certain proposed projects to be
undertaken by the City of Stillwater, establishing compliance with reimbursement bond
regulations under the Internal Revenue Code
Approval of release of funds for purchase of copier - Library
PUBLIC HEARINGS
Case No. V/04-94. This is the date and time for a Dublic hearina to consider an aDoeal of the
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Plannina Commission's decision on a reO~JE7st fr<:>m Jp:anne HaaDala and Nancv Walsh for a
variance to the front and steeD sloDe setback (front - 30 feet reauired. 25 feet orooosed and
steeD slooe - 30 feet reauired. 0 feet DroDosed) and a variance to the develooable lot size
reauirement (1 0.000 sO~JarE7 fp:et req~Jir~Q, +:- 5.QOO ~auare feet existina) to construct a two-
storv residence on Lot 39. Block 7 Carli and Schulenberas Addition (between 1221 and 1306
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North Broadwav Street) in the RA Sinole Familv Residential District.
Community Development Director Russell reviewed the request. He stated the Planning
Commission hearing on the Case resulted in a 3-3 vote, in effect denying the request.
He stated the City had received five letters in support of the request, which were
included in the agenda packet. Staff is recommending six conditions of approval, he
said.
Mayor Kimble opened the public hearing.
.
Applicant Jeanne Haapala gave a Power Point presentation which included numerous
photos. She noted that this is a long-standing lot of record. The current market value of
the lot is $127,000, not consistent with a "remnant" parcel. She said the applicants were
aware there was a development moratorium until water and sewer services were
available; the North Hill project has been completed and the lot is stubbed for
sewer/water. She said the design goals are: to construct a home that blends into the
existing neighborhood, use the natural elements of the site, minimize the footprint of the
structure, minimize impact of trees. The presentation also included views of the various
elevations of the proposed structure, a two-story bungalow, 22' 6" in height.
Ms. Haapala said the applicants are aware of and in agreement with the six
recommended conditions of approval: that the forester review plans; that the city
engineer review and approval the drainage and erosion plan; that the structure be of
earth tones; that a front yard landscaping plan be prepared and installed before
occupancy; that removal of trees be limited to the area of construction; and that the
$25,000 sewer/water connection fee be paid.
Ms. Haapala noted that the majority of the house would be constructed on the flat area
of the lot, and that encroachment of the slope would be minimal. The presentation
included photos of where the home would be located. She noted there is a hardsh.
Page 4 of 9
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City Council Minutes - 05-01
January 4, 2005
created by the slope, stating that some homes in the area involve more substantial use
of the slope than their proposal. She also referred to the letters of support.
No other comments were received, and Mayor Kimble closed the public hearing.
Councilmember Milbrandt said he thought the applicants had done everything to be as
environmentally sensitive as possible and moved approval of the variances.
Mr. Junker agreed that the proposed plans are the right use for that particular lot
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki to approve the
requested variances. All in favor
Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble
Nays: None
Case No. ZAT/04-01. This is the date and time for a Dublic hearina to consider a reauest from
. -. .. - - -
the Citv of Stillwater for !3 Zonina T e(<t Amendment chanaina the reaulation of nonconformities
(land use and buildinas) allowina c:ontinuanc~ of such conformities in certain situations
consistent with Minnesota Statutes.
Community Development Director Russell reviewed the request. He said the change is
required to be consistent with recent changes to the State Statute. He said it was the
recommendation of the Planning Commission that the period for rebuilding a structure
destroyed by fire or similar disaster be extended from 180 days, in state law, to one
year.
Mayor Kimble opened the public hearing. No comments were received, and the hearing
was closed.
Motion by Councilmember Milbrandt, seconded by Council member Junker approving the first
reading of the Zoning Text Amendment.
Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble
Nays: None
NEW BUSINESS
Mayor Kimble recognized members of Ms. Ferguson's class from Stillwater Area High
School who were in attendance at the meeting.
Approval of annual Bocce Ball Tournament on Saturdav. Feb. 19 - Brine's
Police Chief Dauffenbach said the request represents the 13th annual bocce ball
tournament, which in the past has been a good success in bringing folks to town on a
Page 5 of 9
City Council Minutes - 05-01
January 4,2005
low traffic weekend. He said the request has changed this year in that Brine's.'
requesting to block off a portion of Water Street.
Gerry Brine was in attendance. He stated the request to block off a portion of Water
Street is to better contain and control the area; they also plan to use snow fencing.
Traffic will still be able to get through using Water Street, he said.
Motion by Council member Milbrandt, seconded by Councilmember Junker, to approve the
tournament on Saturday, Feb. 19, and allowing a portion of Water Street to be blocked off. All
in favor.
Possible aooroval of sianaae reauest - Librarv
Community Development Director Russell reviewed the Library Board's request to place
two temporary 4 x 8' signs, one each at the Third and Fourth Street entrances to the
library, indicating the progress of the public phase of the library's fund-raising campaign.
Mr. Russell stated it is staff's recommendation that the signs be placed according to
usual setback requirements - 30 feet from the front and 10 feet from the side property
line.
Bill Hickey of the Library Board was present. He stated the setbacks were fine. He also
noted the Board will be requesting the placement of a temporary 4 x 30' banner on
Chestnut Street. Graphics of the proposed signs were in the packet, and sever.
councilmembers indicated they liked the design. Mr. Hickey said the signs are ready
be installed.
City Clerk Ward said she was unsure if there were other requests for temporary banners
that might affect the Library Board's request.
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, approving the
placement of the temporary signs and banner, with the Library Board to work with staff on the
timing of the placement of the banner should their be other requests. All in favor.
Election of Vice Mavor
Motion by Councilmember Milbrandt, seconded by Council member Harycki, to reappoint
Council member Junker as Vice Mayor and adopting Resolution 2005-10, appointing
vice mayor for 2005.
Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble
Nays: None
Possible aooroval of Pledae of Alleaiance dates for 2005
Mayor Kimble explained that it has been the Council's past practice to recite the Pledg_
at those council meetings which are closest to national holidays - Memorial Day, Flag ...
Page 6 of 9
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City Council Minutes - 05-01
January 4, 2005
Day, Fourth of July and Veterans' Day. Dates for 2005 would be May 17, June 7, June
21 and Nov. 1.
Motion by Councilmember Junker, seconded by Councilmember Harycki, to approve the
proposed Pledge of Allegiance dates. All in favor.
Possible desianation of official newsoaoer for 2005 (Resolution)
City Clerk Ward said proposals were received from the Stillwater Gazette, Courier News
and Press Publications. Press Publications' was the high bid. It was staff's
recommendation to designate the Courier News for publication of council proceedings
and the Gazette for legal publications.
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to adopt
Resolution 2005-11, approving agreements with the Stillwater Gazette and Courier.
Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble
Nays: None
Desianation of Council reoresentatives for various Boards/Commissions. Lumberiack Davs
Advisorv Committee and Lumberiack Davs Music Committee
Mr. Junker noted that former Council member Rheinberger had served on the Joint
Cable Communications Board and moved to nominate Council member Harycki to fill
that position.
Councilmember Harycki questioned whether appointments should be postponed until
the appointment is made to fill the open seat on the Council.
City Administrator Hansen said appointments are traditionally made at the Council's first
meeting of the year due to the boards/commissions' meeting dates.
Councilmember Milbrandt also noted that it will take a new councilmember time to get
up to speed.
Councilmember Junker stated he would like to continue serving on the Planning
Commission.
Councilmember Milbrandt said he would be interested in returning to the Park Board,
and Mayor Kimble stated that he would return to the Human Rights Commission.
Councilmember Milbrandt, seconded by Councilmember Harycki, moved to appoint
Council member Harycki to the Joint Cable Communications Commission,
Councilmember Junker to the Planning Commission, Councilmember Milbrandt to the
Park Board, and Mayor Kimble to the Human Rights Commission. All in favor.
Page 7 of 9
City Council Minutes - 05-01
January 4, 2005
Councilmember Harycki said he would be interested in serving on the Lumberjack Da.
Advisory Committee due to the festival's impact on Ward 2 residents. Councilmember
Junker said he would be interested in serving on the Music Committee. Council member
Milbrandt said he would agree to serve on the Music Committee.
Motion by Councilmember Junker, seconded by Councilmember Harycki, appointing
Councilmember Harycki and Milbrandt to the Lumberjack Days Advisory Committee,
Councilmember Junker to the Music Committee. All in favor.
Possible at;>Dointrnent Qf C!iti{:~fl repres~nt~!ive for Lumberiack Davs Advisorv Committee
Councilmember Milbrandt and Councilmember Junker recommended appointment of
Michael Lund as the citizen representative to the Lumberjack Days Advisory Committee
because of his extensive background in such events.
Motion by Councilmember Milbrandt, seconded by Council member Junker, to appoint Michael
Lund as the citizen representative to the Lumberjack Days Advisory Committee. All in favor.
Reauest for Hiahwav Deoartment Reconvevance
City Attorney Magnuson reviewed the request for the reconveyance necessitated by a
problem with the legal description of an 18-foot parcel of land adjacent to the spur
railroad track on North Main Street. A portion of the 18-foot strip abuts the Lofts site. Ma
Magnuson said MnDOT is willing to convey the parcel, but the request must come fro.
the City. At the same time, Mr. Magnuson suggested the City might want to inquire on
the cost of obtaining the remainder of the 18-foot strip, which runs to point north of
Laurel Street. Mr. Magnuson said the Lofts' developers would have to pay for that
portion of the property they need.
Mr. Magnuson stated there is another problem with the Lofts' property - the required 35'
separation between buildings that is required by International Building Code. In order to
meet the requirement, the Lofts will have to obtain an easement from the City due to the
proximity of the City parking lot and the Desch building. Mr. Magnuson suggested the
Council might want to consider granting a scenic easement at this time.
Motion by Councilmember Milbrandt, seconded by Councilmember Junker, directing Mr.
Magnuson to proceed with the request for reconveyance of the 18-foot parcel of the spur
property and to obtain two separate quotes from MnDOT - the cost of the property needed by
the Lofts' developers and the cost for the City to acquire the remainder of the parcel and
directed Mr. Magnuson provide additional information about the possible scenic easement at
the next Council meeting. All in favor.
Ayes: Councilmembers Harycki, Junker, Milbrandt and Mayor Kimble
Nays: None
.
Page 8 of 9
City Council Minutes - 05-01
January 4, 2005
. ADJOURNMENT
Motion by Councilmember Harycki, seconded by Councilmember Junker, to adjourn at 8:47
p.m. All in favor.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
Resolution 2005-01, directing payment of bills
Resolution 2005-02, approving renewal of Agreement with The Sand Creek Group for 2005
Employee Assistance Program (EAP) Services
Resolution 2005-03, designation of depositories for 2005
Resolution 2005-04, fees for services/publications
Resolution 2005-05 commending outgoing Councilmember Gary Kriesel
Resolution 2005-06 commending outgoing Councilmember John Rheinberger
Resolution 2005-07, approval to solicit quotes on capital outlay items not on State Bid
Resolution 2005-08, approval to order and purchase dump truck, street sweeper, lawn
Sweeper and 1-ton dump truck under the State Bid
Resolution 2005-09, resolution relating to financing of certain proposed projects to be
undertaken by the City of Stillwater, establishing compliance with reimbursement bond
regulations under the Internal Revenue Code
Resolution 2005-10, appointing vice mayor for 2005
Resolution 2005-11, approving agreements with the Stillwater Gazette and Courier.
.
Page 9 of 9
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CITY OF STILLWATER
CITY COUNCIL SPECIAL MEETING NO. 05-02
January 11 and 12,2005
SPECIAL MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:31 p.m. on January 11, 2005.
Present: Councilmembers Junker, Harycki, Milbrandt, and Mayor Kimble
Others Present:
City Attorney Magnuson
Director of Administration Knauss
COUNCILMEMBER - WARD 4 INTERVIEWS
Mayor and Council interviewed the following applicants:
P. Jerome Turnquist
Gerald Fontaine
Kirk Roetman
Rick Creveling
The meeting was recessed at 6:05 p.m.
Mayor Kimble reconvened the meeting at 4:30 p.m. on January 12, 2005.
Present: Council members Junker, Harycki, Milbrandt, and Mayor Kimble
Others Present:
City Attorney Magnuson
City Clerk Ward
COUNCILMEMBER - WARD 4 INTERVIEWS
Mayor and Council interviewed the following applicants:
Robert Gray
Mike Polehna
Glenn Thompson
Gary Warren
It was Council consensus that all were excellent candidates and that this is a difficult
decision.
City Council Minutes - 05-02
January 11, 2005
Motion by Council member Milbrandt, seconded by Councilmember Junker to appoint Mike .
Polehna as Councilmember - Ward 4. All in favor.
Council suggested the other applicants should be encouraged to apply for commission
appointments.
ADJOURNMENT
Motion by Council member Milbrandt, seconded by Councilmember Junker to adjourn the
meeting at 6:29 p.m. All in favor
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
Chantell Knauss, Deputy City Clerk
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Page 2 of 2
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State of Minnesota )
County of Washington
City of Stillwater )
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TH:--;-;RTHPLACE OF MINNESOTA ~
CERTIFICATION
We, the undersigned Members of the City Council of the City of Stillwater, Washington
County, Minnesota, do hereby certify that in the Council member - Ward 4 Election held
in the City of Stillwater on January 12, 2005, that the following named person has been
selected as Councilmember for Ward 4 to fill the unexpired term of Gary Kriesel which
will expire on January 1,2007.
Council member - Ward 4
Mike Polehna
Dated:January 18, 2005
Mayor
Councilmember
Councilmember
Council member
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
1/
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Dec.14, 2004 6:12PM
TETRA PAK CARTON CHILLED INC TR
No,d222
p. 2
~~a!tL
..., a....~~~.(\ o~ .,...rto'I"J
216 IV. 4th Street
StilhClIleJ": ,lJi" 55082
T<:""'l'hm."" (;5 I.J 30.8800 For: (;51-430.8809
APPLICi\.TION FOR SPEClflL EVEiVT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
11--~ \'S- D4
APPLICANT INFORr.1A nON ;Z-I3 Vft~v(
/ rJft"f"J j) p,t.! t
Organization ,v11f.//J?~^ l!>lCf.'rLL6 F-e5,rvft1-.S b.pr' Type of
II I - Organization
Contact Person rrJ D {0::;vJ U4- l.-n..---
Address lo(r~--z., nk(L,'-frr./c, AVE~.
City M t tJN eAPOUS Stilte M rJ Zip__2:2ALL
Daytime Phone (f}{1- f!;(1-3orc Alternate Number __ML-= ?~2~/[:LL1_
x
Non-Profit
For-Profit
::.">':c:; "':
EVENT INFORMA nON (SpecIal Events invoTving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event
:-\u N ~_ \7- I"/.Ao<
_Hours of EVl:mt 1A-r0 - 4-eM ,
(Specfal Events conducted after 10:00 p.m" require
Council approval of a variance to the noise ordinance)
purpo~e & Description of Event f\ ()
_~\.e.J~ "S.r f ;; J---\.r~~..
])-p-,?(:J~r{.'\J^ '.
Proposed Location of Event (be
specifiC) ~ \.t~ Se-e.
(\ +0~ Y ~cJ)
I
If Lowell Park is to b~
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
Type of Event
"(\LofJ?S~Q fJ kL.--
or{HCc..C ~
Estimated number of people to
attend ^"" l~
Fo//owing Information must be supplied
(Put a check next to Items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol
Temporary Liquor Licenses are ONL Y available to non-profit organizations. $25.00 per day
Permit to Consume
(for the consumption of beer, wine, wine coolers, and hard IiquDr on public property (parks) . $35.00 fee)
Site Map (required) 'R (attach to application)
Impact on Parking (requiredL__-:&____ Describeilit~A-i..., hlMflX.,f)J PC.1--A'fIV'E"Uf!--;;vJ.
\rJ t u_ f:;,C:;- ~ r;.1--lL:-1 )J (, W ,Ii...\- C--( ,..A" .,(7) I tA Pt?A ,,' y, ' '
(CONTINUE ON BACK)
J
LOCATION:612 362 8611
RX TIME 12/14 '04 17:37
Dec, ji, 2004 5:12PM
Special Signage
TETRA PAK CARTON CHILLED !NC TR
Y Describe: ~1-.rr2D
V EO "'1)0:Z-
i~ 0 ' 4 2 2 2 P, 3,
~o~ [LD:X;{t-C S(q!JS. 2-
E!2v( P"A~ No Pr"t-1'l.-d/"vG1
i)A:"'--(P.-C ~ ,'2..C 6v'c:rJi r
----\-
Letter of Approval by Property Owner if on Private
Property (attach to application)
Tents or Membrane' Structures
Cooking Operations
Water Activities (River/Lakes)
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
t.7IL1 Ai ")
0'7 i7f'1-.J K.-
K. Size 2;::/ 'f?-D ( Location D Iti \J~ 7(M;.)
~ Propane '{ Deep fat frying
River Lake Name: __~_____________
.
Exiting Foints
Other
v
~ EMT Standby
7_
Ambulance
Standby
t(e~
Fire
Department
Standby
Describe
'" What Stmets:__'tEF: _4::rIat:..~----------------
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Police Chief) . Contact Stillwater Police (651-
Police Officer Needed 4- 351-4900) to arrange for officer
__ Restroom s--(p-orta ble )_____ -----.i- (Ap p Iic.ant.to pay: fouestrooms~_Co n ta c.t .PvbJic.w.or.ks. 27~c41 00)_.__
Live Entertainment
Type of Music
,..JorJ 8
-r'F!Jr::\/I4..~J : N~"?Mf't;:!!:"=-f LoCA:i.- .A-y~
Level of Promotion/Advertlsement'l _~A-1YtUA-1 _ MA6iJ,-7AN~
, (I
~$lIJc5~'7 t
~p""".~
Jllic, v~ l
\.JeU_ f1r- ,LA~
wur (~ off..
f..J bTl FJr.~ a!L'S.
Other Info the City should be aware of:
1:::::':~:~:::~~'_TdW~oaca!!~~;P~yr.~.~~'
Community Development U CommentS:
, City Administrator I I
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Parks Board Approval Required n
Planning Comm. Appr. Requited U
City Council Approval Requited U
~~~
City Clerk
Fire Chief
Police Chief
Public Works Director
Public Works Supariritendent
Revi5ed: July 15,2004
LOCATION:612 362 8611
1'2.- - v;- c4
FEES (if app/lcabJe)
Permit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
DeposIt $250.00
Other Fees:
.
TOTAL FEES
RX TI ME
12/14 '04 17:37
Dec.14. 2004 6:12PM TETRA P PT CHILLED !NC TR
No.4222 p. 4
f
.
4rd Annual
Nature Valley Grand Prix
Stillwater Criterium
part of the Great River Energy Bicycle Festival
Tentative Racing Schedule
June 12th, 2005
11 am - Streets closed
11 :30 - Cat 2,3 (40 min.)
. 12:30 - Women's intra
12:40 - Women's elite race (45 min.)
1 :40 - Men's Intra
1 :50 - Men's elite race (60 min.)
3:30 - Streets open
.
LOCATION:612 362 8611
RX TIME 12/14 '04 17:37
Dec,14. 2004 6:12PM
TETR/' [)H'
.1'\ ,1",[\
RTON CHILLED INC TR
No.4222 p. 6
,
Nature Valley Grand Prix
Stillwater Criterium
Sunday, June 12,2005
.
Proposal for the City of Stillwater, Minnesota
The Great River Energy Bicycle Festival is a five-day cycling event. The Festival includes
activities ranging from professional bicycle racing to lots of options for kids and their families.
This will be the Festival's seven year and fourth in Stillwater. The Festival's road racing events are
organized into a series, titled the Nature Vaney Grand Prix.
The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top
professional races in the country. On its weekend, the Grand Prix is the most important bicycle
race for pro cyclists in North America.
Professional/Elite Bicycle Races in Stillwater
As in the past two years, the Nature Valley Grand Prix. concluded "vith a criterium in Stillwater and
was very successful. For 2005, the Stillwater Criterium will be held much the same as before with
some minor improvements to attract more spectators and racers and again will be the closing race
to the weekend's events.
The 2005 Stillwater Criterium will include just three divisions: pro/elite men, pro/elite women and.
advanced amateurs. Lower level amateur divisions would not be offered in order to ensure that the
event runs safely, efficiently and with a minimum of inconvenience to the residents.
Associated Activities
The audience for the Great River Energy Bicycle Festival is Minnesota families. In addition to
bicycle racing, the Festival organizers will provide stunt riders, DJ music and kids' activities.
Stillwater area groups are encouraged to add their own family activities to the Festival. Our goal is
to make this event into a partnership between the Festival and the community.
Working with the Stillwater Community
In previous years, we had the opportunity to work with the community of Stillwater and it has been
excellent. One of our top priorities is to ensure that this event benefits the Stillwater community.
We are working closely with Monty Brine (Brine's Market), Dave Junker (US Bank), Diane Rollie
(Chamber of Commerce), Mike Lyner (Stillwater resident). Weare also having ongoing
discussions with ChiefDauffenbach, Steve Russell (City Planner), Susan Smith, Jay Kimble
(mayor) and many others.
Race Route & Venue
TIle race course will be the same one used in the previous three years. See attached map.
.
LOCATION:612 362 8611
RX TIME 12/14 '04 17:37
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.
Dec.14. 200i 6:12PM
TETRA PAK RTON CHILLED INC TR
No.4222 P, i
Street/Road Closures
A complete closure of the race course is needed to ensure safety for racers, spectators and
residents. This circuit will be closed to traffic and free of obstructions (e.g. parked cars,
dumpsters). Closure will last from llam to 4:00 pm.
Schedule
11 am - Streets closed
11 :30 - Cat 2,3 (40 min.)
12:30 - Women's intra
12:40 - Women's elite race (45 min.)
1 :40 - Men's Intra
1 :50 - Men's elite race (60 min.)
3:30 - Streets open
Resident Notification & Accommodations
A key to a successful event is to minimize inconveniences for the residents.
Pre-Event
. Spring - Letters, schedules and course maps mll be sent to all affected residents and
businesses. The letters will include contact information for people wishing to discuss their
concerns with the organizer.
. Two weeks advance - A reminder will be delivered to the residents affected by impending street
closures.
. Day Prior to event - Street closure signs will be posted per Police Department guidelines.
. Other - Press releases and maps will be sent to the Stillwater Gazette (among other media
outlets). Posters and brochures will be distributed throughout the community.
Event Day
. Pedestrian crossings - Pedestrians can cross the course at many locations.
. Detours - will be designated per Stillwater and Washington County guidelines.
. Maps - Course marshals will provide course maps and schedules to motorists who ask for
infonnation.
. Vehicle crossings - vehicles can cross the course under police or race director supervision
(driving on the course during a race is prohibited for safety reasons.)
. Vehicles on the course - If it is essential that a vebicle use the course during the event, they
can do so before, between or after the completion of the races.
Route Security
Route security will be provided by a combination of police and volunteers. Every intersection will
be staffed and police will be stationed at key intersections. Many of the comer marshals mll be
equipped mth radios. Four police officers mIl be on duty. One each will be stationed at
Chestnut/2nd, Pine/3rd and 3rd/Chesnut. The fourth officer will "float".
LOCATImJ:612 362 8611
RX TIME 12/14 '04 17:37
Dec.]1.2004 6:]3PM
TETRA PAK PiON CHiLLED INC TR
NO.1222 p.
Construction Scbedule .
A limited amount of event setup may be conducted on Saturday, June 11. This will primarily
involve pre-placement of materials to be used the next day (e.g. barricades, snow fencing).
Event setup will begin Sunday moming at 7 am and will be completed by l1am.
Road barricades needed to close the race circuit will be pre-placed on Friday or Saturday They
will be pulled into place when needed (see above) and then pulled back when the roads open. Tear
down will begin at 3:30 pm and should be completed by 6:00 pm. Most materials will be loaded
into trucks immediately. Materials requiring pickup by vendors (e. g. road barricades) will be
removed on Monday.
Parking
To minimize congestion in downtown Stillwater, we will use the event web site and printed
materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to
Stillwater specifically for the race to park in lots that are either inside the course or are up the hill
(e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to
travel to the event by bicycle and will provide a secure bike corral for their convenience.
Requested City Support:
Police: 4 officers onsite
Medical Personnel: 2 EMT's onsite
Insurance .
The Nature Valley Grand Prix is permitted under USA Cycling, the national governing body of the
sport ofbicyc1e racing. Insurance is provided by USA Cycling's carrier, American Specialty
Insurance Services ofRoanoake, IN. The policy includes $1 million in liability coverage per
incident and $4 million in excess liability in addition to other coverage. The City of Stillwater,
sponsors and other participating parties will be named as "other insured" and will be issued
certificates of insurance.
Benefiting Charity
All proceeds made from the Nature Valley Grand Prix will be benefiting our charity, Children's
Hospitals Cancer Kids Clinic.
Organizing Body
The Great River Energy Bicycle Festival is organized byMinnesota Bicycle Festivals, Inc. MBF is
a non-profit corporation that was established specifically to create and manage bicycle racing
events. The MBF officers, Board of Directors and the managers of all of the component events
donate their services to support the Festival and Children's Hospitals. Other MBF races have taken
place in downtown St. Paul and Minneapolis, the Minnesota State Capitol, the University of
Mirmesota campus, Redwing, Winona, Virginia, Mankato and Plainview.
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LOCATlDr-J:612 362 8611
RX TIME 12/14 '04 17:37
/
Dec. ii. 2004 6: 13PM TETRA PAK PTON CHILLED INC TR
No.4222 p. 9
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StiII,vater Bicycle Race
Sunday, June 12th,~ ?-o6C:;;:-
lOam to 4pm
I
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Churchill
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www.MinnBikeFestival.com
LOCATION:612 362 8611
RX TIME 12/14 '04 17:37
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.
. 1/14/2005
~emorandum
Date:
To:
1/14/2005
Mayor, Council, City Administrator
/
Klayton Eckles \L..~ v
Public Works and Engineering Annual Report
From:
RE:
Attached is a copy of the Annual Report for Public Works and Engineering. The
practice of providing an Annual Report was delayed several years while Public Works
went thru major changes in management personnel, and a reorganization ofthe
department. With the new managers in place and the reorganization completed, we
made the preparation of a comprehensive annual report a high priority for 2004.
Our intent is to provide you with a document that does more than just highlight the
efforts of year in passing. We hope the annual report can serve as a reference document
for council and the public by including the following:
. Background information on the make-up and structure of the department
. The purpose and work duties of each division in the department
. Significant changes and milestones that occurred within each division for the year
. The status of goals and accomplishments for each division for the year
. Comparisons of this year's statistics to prior years (budget, labor, infrastructure)
. Summary of the year and a statement on the year ahead
Hopefully Council will find this format and the information presented useful. We
welcome, urge, and encourage any feedback on any changes, or ideas as we intend to
pursue this format for 2005.
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2004
Public Narks and Engineering
Annual Repart
Prepared By: Klayton Eckles
Tim Thomsen
Nick Chaves
Shawn Sanders
Beth Neeck
Date: January 5, 2005
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Table of contents
Table of contents......................................................................................................................... . 1
Introduction....................................................................................................................... ........... 2
2004 Year-end Summary............................................................................................................. 4
Organizational Structure.............................................................................................................. 5
Public Works Employee Directory.............................................................................................. 6
Streets Division............................................................................................................................ 7
Sanitary Sewer Division.............................................................................................................. 8
Signs & Lighting.......................................................................................................................... 9
Storm Sewer.......................................................................................................................... ..... 10
Shop................................................................................................................................. .......... 11
Parks Division ...... ...................................................................................................................... 12
Special Events and Emergency Response.................................................................................. 13
Comparison of Overall Operating Expenditures.......................... .............................................. 14
Public Works Budget Changes.................................................................................................. 14
Public Works Budget Changes.......... ........................................................................................ 15
Personnel Levels........................................................................................................ ................ 16
Infrastructure Per Employee........................................................ .......................................... .... 17
Total Effort by Division............................................................................................................. 18
The Maintenance Ratio.............................................................................................................. 19
Public Works Objectives and Accomplishments......................... ............................... ............... 20
Engineering Department............................................................................................................ 23
Engineering Revenue and Expenses .......... ................................................................................ 24
Engineering Objectives and Accomplishments......................................................................... 25
Appendices.................................................................................................................... ............. 27
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Introduction
The annual report for Public Works and Engineering is presented to City Council as a
reference guide to the 6 areas of responsibility under the Public Works Director/City
Engineer. This report is arranged with the following sections:
2004 Year-end Summary
This section is a brief discussion of the year for both Public Works and
Engineering. Several of the highlights for the year are noted.
Organizational Structure
A chart showing the make up and accountability of the Public Works and
Engineering Departments is presented and discussed.
Employee Directory
A directory showing names, title, years of service, and contact info are
provided.
Reports on the Individual Divisions
Each of the branches of the organizational chart is discussed in detail. For
each division a description of it's main objective, a list assets, and major
changes for the year are presented. Also a brief explanation of special events
and emergency response activities that affect all divisions is presented.
Comparison of Overall Operating Expenditures
The Public Works Budget is presented in comparison to the overall budget.
Public Works Budget Changes
This section looks at the budget for the overall department and tracks its
changes over time. Also the budget of individual divisions is shown over the
same time period to show how expenditures in each division compare to the
entire department budget.
Personnel Changes
This section presents a historical review of past personnel levels, and a look at
any changes for the year.
Infrastructure Per Employee
For Streets, Sewer and Parks a comparison of employees per mile of street or
sewer pipe, or acre of parks is shown as a historical bar chart.
Maintenance Ratio
In order to gage our Public Works budget expenditures in relation to the total
value of our infrastructure, the Maintenance Ratio is examined over time.
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Total Effort by Division
This section looks at the total hours of labor dedicated toward each area of
responsibility. The corresponding appendix shows the detailed breakdown of
effort for each specific activity. This is an important measure of the City's
overall commitment to maintaining its infrastructure.
Engineering Department
This Department is looked at separately from the rest of Public Works. The
department duties, activities, and responsibilities are described as well as a list
of major projects.
Engineering Revenues and Expenses
Charts tracking the employment levels, budget expenditures and revenue
growth are presented and discussed.
2004 Goals and Accomplishments
For each division of Public Works and Engineering, a list of the stated goals for
2004 is presented along with an explanation of what was actually achieved over
the course of the year.
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2004 Year-end Summary
The 2004-year was a challenging one for Public Works. Total personnel levels were
still below the levels seen in 2002. Meanwhile the city saw continued growth in its
infrastructure, with new developments in the expansion area and a major extension of
public facilities into the North Hill area. Also additional parklands and improvements
increased the demand for park maintenance services. Continued efforts to increase
the efficiency of the department, and temporary reduction in street repairs to old Dutch
Town streets ameliorated these additions to some degree.
For Public Works, 2005 will be one of continued challenge, but also opportunity. In
particular, the proposed growth of the parklands in and around the Brown's Creek
Nature Area, including the Munckelwitz property and cemetery land, and all the
accompanying trails, will add major demand on the Parks personnel. Also Council's
desire to have the downtown area maintained to a higher level will add demand.
Hopefully these challenges will be met with the addition of the approved increase of
one additional permanent employee and more part time help.
For Engineering the 2004-year was challenging as well. The largest project
completed in one year by in-house engineering staff, the North Hill Project, was a
major success. The demands of this project did put pressure in other areas, and the
South Main street parking expansion and Myrtle and Pine concrete rehab projects
were both delayed until 2005. Still we managed to complete the rehabilitation of the
trunk sewer pipes from Neslon Street down to the Aiple lift station. Also, several new
developments with ongoing performance issues resulted in a stretching of engineering
resources. One particularly satisfying aspect of the year was to see the long lake
level control project completed, making all major aspects of the AUAR Trout Stream
Mitigation Project operational. The agreement with lakeview Hospital to construct
portions of the Lily lake Water Quality Improvement Project as part of its expansion,
was also a notable success.
In the upcoming year, Engineering will wrap up projects that have carried over from
'04, and also work toward fulfilling Council's goal of increasing our efforts in the Street
Rehabilitation program. Major areas of the South Hill, Deerpath, and ~ of Boutwell
Road are slated for rehabilitationlreconstruction. In addition, the impending
development of the Palmer property in the Expansion area will demand major
engineering attention. Finally, the new regulations regarding storm water
management will require the preparation of a Comprehensive Storm Water Pollution
Prevention Program. The trunk utility extension to the Palmer area as well as the
storm water plan may result in the need to hire some outside consultants.
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Organizational Structure
The Public Works Director, who works directly for the Administrator and City
Council, heads Public Works. The Public Works department is further divided into
5 departments via the budget process. The Sanitary and Storm Sewer
departments and the Lighting department all get funding thru collection of utility
charges. Therefore they must be reported separately. The Parks department is
required by State accounting practices to be represented separately in the budget.
In actual practice these are not separate departments, but rather different divisions
that are served by the same supervisors and maintenance workers. In 2001 we
reorganized Public Works, and reclassified all employees as labor maintenance
workers. The old job descriptions were eliminated, and Labor Maintenance Worker
I-IV were created. The changes included incentives for employees that obtained
proficiencies in multiple disciplines. Employees now work wherever needed,
regardless of what division, though we still have specialists in given areas.
C; itv-' COUIlGi I~
/\d In i n i s;t rat(:)r~
r':'ul)lic. \lVork:s~ r)iroc'lor
'. 1.;>"1C:J.t?'HG~ V\(G'I~I:(~
" I Parks
Sanitary Sewer
:. , Streets
Storm Sewer
r:.:::-;-:I~
Shop
The Superintendent and Assistant
Superintendent run the department, provide
supervision, administer the budget, and plan
the day-to-day activities. Two lead workers
provide work direction to the other 16 full time,
and variable number of part time employees.
Lig hti ng. I'
Each of the divisions will be presented in detail separately in the sections following
the Public Works directory
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Public Works Employee Directory
Name Title Years Contact
Klayton Eckles Public Works Director 11 430-8831
Tim Thomsen Public Works Superintendent 21 275-4102
Nick Chaves Public Works Ast. Superintendent 11 275-4103
Beth Neeck Secretary 4 430-8837
ENGINEERING
Shawn Sanders Assistant City Engineer 8 430-8835
John Jurek Engineering Technician III 4 430-8832
Tim Moore Engineering Technician IV 10 430-8834
Ryan Smith Engineering Technician III 6 430-8833
PARKS
Robert Bartkey Maintenance Worker IV 29
Rodney Hamble Maintenance Worker IV 29
Gary Lindeman Maintenance Worker III 4
Scott Schell Lead Worker 21 275-4106
Steve Wicker Maintenance Worker III 9
PUBLIC WORKS
Thomas Boesel Maintenance Worker IV 3
Jason Crotty Leader Worker 4 275-4104
Jeff Dionisopoulos Maintenance Worker IV 6
Dave Fleischhacker Maintenance Worker IV 3
Gary Fullerton Maintenance Worker IV 29
Mike Hagen Maintenance Worker IV 3 275-4109
Jeff Johnson Maintenance Worker IV 20
Mike Kuehn Maintenance Worker III 3
Jeff Melstrom Maintenance Worker IV 4
Chris Paul Chief Mechanic 2 275-4109
Chad Rogness Maintenance Worker III 1
Robert Templin Maintenance Worker III 3
Billy VonWald Maintenance Worker IV 5
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Streets ~ivision
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The main objective of the Street division is to maintain the streets so they are safe
for the public, and have a life expectancy as high as possible so as to minimize
reconstruction costs. The activities involved in meeting these objectives are as
follows:
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. Repair blacktop and curb to avoid structural damage
. Trim trees and brush and remove other obstructions from the road system
. Implement crack filling and seal coating to extend pavement life of roads
and parking lots
. Conduct snow fighting and removal operations to keep roads safe
. Sweep streets and parking lots of sand, leaves and debris
. Provide personnel for vehicle maintenance, signs & lighting, and storm
sewer (see below)
. Respond to special events and emergencies
. Assist other departments as needed
In 2004 the Street system
increased with the addition of
.86 miles of new streets.
,
The infrastructure that the Street
division maintains is as follows:
. ~--- - TI · 85 miles of streets
. 11 parking lots
Appendix 1 shows the street-plowing map.
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Chemically treating & piling salt in salt barn
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Sanitary Sewer Division
The main objective of the Sewer division is to insure uninterrupted operation of the
Sanitary Sewer system. The activities involved in meeting this objective are as follows:
. Clean and televise the entire pipe network on a periodic basis
. Operate, monitor, inspect, troubleshoot and maintain 13 lift stations around town
. Provide 24 hr oversight to respond to emergency back ups and system failures
. Repair damaged lines, and rehabilitate manholes
. Inventory the sewer infrastructure and highlight any known problems
. Assist private property owners in the event of private system problems
. Assist other departments as needed
r",-,
Televising sanitary sewer pipes to identify problems
"("'-; .,,~- .''': "/" ,
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The Sanitary Sewer division
maintains the following infrastructure:
. 13 lift stations
. 85 miles of pipe
. 1700 manholes
In 2004 the sanitary sewer system
increased with the addition of a
new lift station on the north hill,
over 2 miles of new pipe and an
additional 30 manholes.
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Signs & Lighting
This division is budgeted
separately, but it functions as a
subdivision of the Streets division.
Therefore the 8 employees primarily
dedicated to street maintenance
also maintain our significant
inventory of signage.
The main objective of the Signs and Lighting division is to maintain and operate
signage, lighting and signals to insure roadway safety, and keep the public informed
of safety issues and regulations. The activities involved in meeting this objective are
as follows:
. Replace and update street signs as needed, on a schedule of approximately
every 8 years.
. Install and maintain parks and other signage to keep the public informed of
rules and regulations.
. Oversee the maintenance and operation of traffic signals around town.
. Inspect, give direction and provide assistance in the maintenance and
operation of the streetlights and pedestrian lights throughout the city.
Signs and Lighting infrastructure
includes roughly:
. 500 regulatory signs
. 1000 informational signs
. 800 street lights
. 50 pedestrian lights
. 8 traffic signals
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In 2004 we completed a
major improvement of our
downtown parking signage.
Also we enhanced our sign
making system.
Upkeep of our growing inventory
requires significant effort
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Storm Sewer
~~r~ - -. {-..J<" ~~.r'7':!iA ...~.~~'
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This division has it's own budget
because it is funded by a city wide
utility fee, but storm sewer
maintenance is performed by both
Streets and Sanitary Sewer
employees.
The main objective of the Storm Sewer division is to maintain and operate the
storm sewer system to insure flooding during storm events is minimized, and the
impact of storm water run off to the environment is minimized. Activities involved in
meeting this objective are as follows:
. Clean storm sewer pipes, catch basins and outfalls as needed.
. Repair deteriorated pipes, catch basins, and manholes as needed.
. Inspect and dredge ponding areas of sediment.
. Operate lake and pond control structures to minimize flooding.
The Storm Sewer infrastructure:
Reducing sediment discharges into the
environment is a high priority as part of the
imoendina Phase II oermits reauirements
. 1000* catch basins and
manholes
. 33 miles of sewer pipe
. About 30* storm water
holding ponds
. 1 lift station
.The exact number of catch basins and ponds will be L ..---
determined when inventory is completed in '05.'06, .~
In 2004 we learned that by 2006 ~#
we must have a storm water ~
operation and maintenance plan L
in place that formalizes what we
do to minimize environmental
damage - called the NPDES
Phase II permit.
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Shop
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Chris Paul does a double take on a work
order for installation of a new DVD player
-.-J
The Shop maintains all public
works equipment, and also
assists other city departments
with vehicle maintenance and
trouble shooting.
The Shop has one dedicated
employee, and when needed,
another employee from Streets
is shifted into Shop to keep up
with the workload.
The main function of the Shop is to keep city equipment and vehicles well maintained
to extend equipment life and provide a safe working environment for employees.
Activities involved in meeting this objective are as follows:
. Perform preventative maintenance on city vehicles
. Repair breakdowns
. Change over equipment for other duties
. Wash and clean equipment and the Public Works Facility
The Public Works fleet includes these major items:
. 5 dump/plow trucks
. 3 loaders, 1 tractor-backhoe
. 3 graders, 1 street patcher
. 1 muck excavator
. 2 sweepers, 1 jetter
. 1 tar kettle, 2 compressors
. 8 utility trucks, 9 HD trucks
. 1 tractor, 2 skid steers
. 4 riding mowers
. 3 generators, 1 pump
. Appendix 2 shows a list of all Public Works Equipment and other
equipment that public works provides some or all of the service for,
as well as purchase dates and condition.
In 2004 we added a Toro Ground Master
(12' mower), a stump chipper, a forklift,
and a 9' mower deck attachment.
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Parks Division
New 12' mower reduces cutting time on 80
acres of grass maintenance
.
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The Parks infrastructure is as follows:
. 32 park locations with 540
acres of open space/parks
. 11 miles of trails
. Park amenities including picnic,
playground, courts, skating,
ball diamonds, bathrooms.
See Appendix 3 for a Parks location map and
Appendix 4 for a specific breakdown of
amenities in each park
In 2004 the Park system grew with the
completion of the Public Works Little
League field and park, the development
of Prairie Park in Settler's Glen, the
extension of more trails near Brown's
Creek Nature Area, and the purchase of
property on Boutwell and the
Munckelwitz Property.
The main objective of the Parks division is
to maintain and operate the parks in such
a way as to promote recreation and leisure
opportunities for Stillwater residents. The
activities involved in meeting this objective
are as follows:
.. ,
. Mow grass, trim trees and brush
. Prep ball fields and coordinate park
use
. Pick up trash in parks and downtown,
clean bathroom facilities
. Maintain turf and gardens-- weeding,
watering, fertilizing
. Maintain and inspect park
infrastructure
. Maintain skating rinks
. Maintain and plow trails
. Set-up take-down special events
. Assist other departments as needed
'*
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Special Events and Emergency Response
City special events can mean special challenges for Public Works
~~""'...-
------- ~-
Installing safety fencing
Fortunately in 2004 there were no
major emergencies caused by natural
events. We did have an emergency
sewer repair on South 5th St that
involved city and contractor
response. There were many new or
expanded special events; some
events of note that required the
attention of Public Works, included a
city auction, LSD clean up and
seeding, expanded bike race,
Movies in the park, 2 Art Fairs.
Every year Public Works is
required to respond to a
range of special events, as
well as emergencies.
Special events include
Lumberjack Days, weddings,
races, tournaments,
fireworks, art fairs, and music
events.
Appendix 5 shows a list of special
events that occurred in 2004.
Public Works also responds
to emergencies and natural
disasters. Flooding, storm
damage, plugged pipes,
sewer back ups, water main
breaks, street cave-ins, fires,
and other problems all
require Public Works
response.
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l Setting up for the 2004 city auction
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Comparison of Overall Operating Expenditures
2001 Budget
&J General Government
. Public Safety
C Streets & Engineering
~ Unallocated
II Culture & Recreation
...-:"
2004 Budget
Proposed 2005 Budget
25%
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60/0
Overall Budget* Comparison:
In 2004 the operating budget for Public Works was
15% of the total operating budget of the city. The
Public Works budget has increased over time, but in
comparison to the growth of the overall City budget, it
has diminished in proportion. In 2001 Public Works
was 17% of the total budget, whereas in 2005 the
proposed budget will be only 14% overall.
*Note the finance department reports the parks budget in the Cultural
and Recreation category, which has seen a 1 % increase as a percent of
the total budget.
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Public Works Budget Changes
Parks & Public Works Total Operating Budget
S2.500.000
Since 1993 the Public Works
Budget has increased from
$1.1 M to $2.0M. This is a
growth rate of 5.5% per year.
In the same time period the
CPI has grown at a rate of
2.8% per year. So real
budget growth is about 2.7%
per year.
S2.000.000 .
-.....,
S 1.500.000 -
-I
S 1.000.000 .-
-
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-1-
-1-
S500.000 .-
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1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
The operating budget for Public Works includes Streets, Parks, Shop, Sanitary Sewer,
Storm Sewer, Signs and Lighting. Although a subdivision of Public Works, Engineering
is reported separately. It's important to note that the numbers shown here reflect just the
Operations cost; pass thru costs such as sewage treatment costs for operation of the
sewage plant, electrical costs for street lights and any other costs that don't relate to
delivery of city services are not included. Also, capital outlay costs are not included in
these graphs. This convention better shows the actual effort put forth by the city to
provide maintenance to city infrastructure.
Parks & Public Works Budget
S2.500.000
Total
Budget
S2.000.000
... Streets -
Shop
Signs &
Lighting
Parks
S 1.500.000 .-
S 1.000.000 .
~ -... - Sanital)'
I SeWl-r
r.:: Stonn Sewe
l~ --t I ~
::1-
S500.000 .
SO
1993 1994 1995 1996 1997 1998 1999 2000 200 I 2002 2003 2004
This chart of the budget is helpful to show how much each division has received
over time. For a more accurate reflection of where we expend our effort, look at the
section labeled "Total Effort by Division" on page 18.
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Personnel Levels
Public Works Full-time and Part-time Employees
25
20
----
~ f_1 I
-
- I
- - - I - - - - -
I
.
I I I ~I-I
- - - - -1- -
-I I
--I - - _I - - -
I I I I I
I I
. I
I . . -
- --I-
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:- -!-j- -
1-1-
11-1-1-
_ !-II- ~[-,
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
'"
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Since 1997 the full time work force has remained constant (in 2002, we had an extra
employee. to cover for someone that was out with a long term disability). In the same
time period our part time labor force has diminished due to closing of the beach and
significant budget cuts.
Public Works Full Time Employees
25
20 - ~ U~ m lX l~ lK-
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% 15. .
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5 . -
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1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
Parks 1
StreelS
Shop I
Sewer
Full-lime
As demonstrated here, we have maintained a relatively constant workforce, but we
have moved people to different areas, depending on where the demand for service lies.
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Infrastructure Per Employee
Miles of Streets per Street Employee
12.00 -- ---- -- - - - --
10.00 . This chart shows a steady
III I increase in miles of street per
Q) .-
Q) 8.00 -I -I -I
>- --I employee. New streets require
0 -,
a. ,
E 1 I less maintenance, but as they
w 6.00 -- -I -I -
Qj -I age the increasing mileage will
a. I
III
2 4.00 -- -, .... increase the demand for
~ maintenance.
2.00.- -1- -I -I
0.00
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
Miles of Sanitary Sewer per Sewer Employee This chart shows an average
30.00 of roughly 25 miles of sewer
25.00 - I ---f-I-. -r pipe per employee dedicated
'.r. -1-1 _1- to maintaining the sewers. As
.2 20.00 .- -1- -1-1 mileage has increased, we
~ I
C 15.00 .- -I -I '- I have shifted people into tasks
~ I
" related to helping keep the
-g
:; 10.00 .- -I -. workload constant. We strive
z I . I
I , to clean about % of the total
-I -I-j -I 1
5.00 '- -I -I -I -
I l 1 pipe mileage each year.
0.00 -
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
Acres of Parks per Park Employee
New developments have
added several large parks in
recent years, dramatically
increasing the acres of
parkland per employee. Some
of this new land is open space,
some is nature preserve, and
some is partially Homeowner
Association maintained I but all
has some demand for service.
As we add more amenities to
our open space over time, the
demand for service will grow.
90.00 -
1-_ -1--
_ _f:_ 1--.
11--11--
- I--
~ 30.00 '-r - ~ -;-- - - ~-I- -II--
~ 20.00.- --I - t-- - I-- I--! - I-- t-- I-- -
10.00 - - >-- 1--1- ~
80.00 -
lG 70.00.
U
<( 60.00-
:><
ro 50.00
c-
'0 40.00.
0.00
1993 1994 1995 1996 1997 1998 19992000 2001 20022003 2004
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Total Effort by Division
Every employee tracks time spent completing various maintenance activities each
day. From these daily reports we can track time spent in each area of responsibility
as well as for every maintenance activity. This chart shows the breakdown of total
hours worked over the course of the year servicing parks, every other public works
activity, and the total.
City of Stillwater Public Works
35000.00
30000.00 .
fIi Parks 2002
,0 Parks 2003
I 0 Parks 2004
III PW 2002
[J PW 2003
o PW 2004
IIITolal2002
IDTolal2003
o T olal 2004
25000.00 .
20000.00
15000.00 .
10000.00 .-. IQ'
5000.00.r-- I
!
0.00 _ ----J
Yearly Tolal Hours Worked
This very important chart shows the total hours spent on productive maintenance activities
in the Public Works Department. As can be seen, since 2002 the Total hours spent
maintaining public facilities has decreased from 32,500 hours to 25,000 hours in 2004.
The reductions are due to budget cuts in 2003 that resulted in reduced part time help, less
overtime pay, and reduction in weekend duties.
2004 hours are virtually the same as 2003, even though we added additional part time
help in '04. This unusual circumstance seems to be the result of less emergency snow
fighting, an unexpected loss of the part-timer that locked up bathrooms, and a crew of
summer help that didn't serve out the season for various reasons.
The chart also shows that we have increased hours in the parks department, while other
divisions have continued to see yearly reductions. This apparent shift is somewhat
ameliorated by the fact that parks division is recording more hours on tasks that are joint
responsibilities, so if we measure the hours attributable to parks operations, the chart
showing parks hrs should be reduced by approximately 1000 hrs, and streets increased by
1000. Still, there has been a definite shift of effort from streets to parks in recent years.
Appendix 6 has the detailed breakdown of the tasks and total hours spent on each.
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The Maintenance Ratio
Maintcnancc Ratio
(lnfrastructurc Valuc/Budgct i\loncy)
90.00 .
80.00 -,
I"
70.00 .- I--
60.00 .- .- I--
I
50.00 .- 1---1
40.00 -- =1 I--
30.00 - ..-
20.00 '-1 -, -,
I
10.00 .- -I -I -
0.00 I J.... L
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
In order to compare the City's annual commitment toward maintaining its infrastructure,
the Maintenance Ratio is shown above. This is the ratio of the total value of the city
infrastructure (not including parks) divided by the total annual budget. This
approach allows a comparison void of inflationary affects. As the amount of
infrastructure increases, we would like to see the budget increase as well, and
therefore the Maintenance ratio remain the same (or ideally even decrease).
The graphic shows that our MR has remained fairly constant over the last ten years,
staying between 71 and 82. If the MR were to increase it would be a sign we are not
keeping up with growth, or our budget is dropping in proportion to our streets, sewers,
and lighting.
Park infrastructure was not included because land values dominate the calculation.
Instead it's recommended that the acres of park per employee be used as a measure
of commitment to parks (see infrastructure per employee page for chart).
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Public Works Objectives and
Accomplishments
Public Works Goals and Obiectives for 2004
. Write a policy, procedure and safety manual.
This manual would cover all of the major
maintenance activities and better define
expected levels of service.
. Increase moral of public works personnel. The
budget cut-backs of 2003 resulted in asking
employees to do more with less while reducing
overtime compensation and schedule flexibility.
. Maintain service level at or better than 2003
levels. This goal will require continued
efficiencies given the City's growth and lack of
budget or personnel increases.
. Complete an annual year-end report
Street Division Goals
. Implement Sign Maintenance program. This
includes changes proposed in the stop sign
study.
. Examine performance of snow plowing
activities. This includes gathering data,
analyzing performance and usage of salt and
sand to look for ways to enhance plowing
service.
This activity has been started, with draft policies completed
for sweeping, sewer cleaning, snow removal, and research
on sign maintenance policies underway.
We met with the crew as a group and some on- on-one so
they better understand the budget restraints and department
issues. Also we provided time to listen to the ideas they might
have to help improve matters.
This is a challenge with limited growth to personnel, with a
significant growth to our streets, parks and sewer systems in
the past ten years. We are always trying to improve our
maintenance strategies and improve on the level of service
we give the public. This year we modified our leaf pickup
techniques, set up a stacker to treat and stack salt, leased a
3-wheel sweeper to test with option to buy, increased our
cross training, and more. Our service level for 2004 is as
good as 2003. We had fewer complaints about plowing and
general service than in '03
The year-end report will be presented to Council early in '05.
Meetings with vendors of software management programs for
signage resulted in the realization that we don't like the
current options on the market. New developments are
pending in this area. We completed stop sign changes at 4
locations around town, with more to come.
Significant analysis of our salt sand mixture has yielded
changes in our application rates. We have gone to almost
complete salt mix, and have started implementation of ice
prevention program instead of ice fighting program. More salt
usage and higher costs are a result, but this is offset by
reduced sweeping operations in spring, less sediment
damage, and safer streets.
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Sewer Division Goals
Public works assisted in this project making sure all
existing facilities were protected from damage, and
oversaw the inslallation and testing of the new lift station
and telemetry.
. Provide assistance to North Hill project. This
includes televising, jetting and inspecting
existing and newly installed lines.
In order to correct serious infiltration problems in the
interceptor line along the river, a $200,000 improvement
project was completed that re-Iined the sewer pipes from
Nelson to the south end of the Aiple Park property.
. Eliminate infiltration in the downtown interceptor
line.
. Upgrade lift stations. Currently improvements
have been proposed to Myrtle, Marine,
Maryknoll, Greeley lift stations.
We added a grinder at Myrtle lift, which has reduced
callouts to the station because of plugged pumps, Marine
and Maryknoll had check valves and gate valves replaced,
The Greeley station had improvements made to the
bypass manhole in case of emergency pumping.
A monthly check list (report) has been developed and is
done the first week of every month
. Improve preventive maintenance on lift stations.
A formalized inspection process will be
developed.
We are now up to 5 employees that carry a license for
sewer. As work load and time would allow we had two
employees working half time in sewer in addition to the two
normal employees.
. Increase the number of employees with
proficiency working on sewer issues. By
shifting job duties, we can get one additional
trained employee per year in sewer
maintenance.
Every year we attempt to meet this goal. We jetted over
17 miles of sewer pipe this year; our system has 85 miles
of pipe. Our highest year on record was 2002 with 20
miles jetted. More pipe in the ground, and personnel limits
will continue to make this tough to meet.
. Jet 25% of all sanitary sewer mains in the town.
-.
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Storm Sewer Goals
. Formalize a program on storm pond
maintenance. In anticipation of Phase 2 storm
water management requirements we intend to
attempt to dredge two ponds a year.
. Rehabilitate catch basin manholes. Many of
our old catch basins suffer from bad joints
resulting in infiltration and street subsidence.
We hope to complete 12 rehabilitations in 2004.
Parks Department Goals
. Complete upgrades of Bergmann, Creekside
and Lowell Park. This includes adding of trees,
flowerbeds, signs, landscaping, water fountain,
irrigation system and possibly a new restroom
in Lowell Park.
. Increase level of trail maintenance. With the
rapidly increasing amount of city blacktop,
gravel and wood chip trails, additional
maintenance is required. We intend to explore
the concept of dedicating one person to the
responsibilities surrounding trail maintenance.
. Modify our turf maintenance program. This
year we intend to consider different mowing
criteria as well as the use of a new multi-deck
mower. The goal is to reduce overall mowing
time while keeping up with park growth.
. Coordinate and adjust ball field maintenance.
Part of this goal is to ready the new public
works facility ball field for use this season. Also
we will coordinate with athletic associations to
ensure we provide an adequate level of
maintenance. School cut backs have created a
challenge in this area.
The National Pollution Discharge Elimination System Phase 2
requirements will go into effect for Stillwater in '05-06, Given
the complexity of the requirements and effort involved in
developing a plan to meet Phase 2 requirements. in 'OS staff
will be requesting the development of a Stormwater
management plan with the aid of an outside consultant. This
plan will provide a basis for submittal of a Phase 2 permit to
MPCA in '06, We didn't get any ponds dredged, the one
needing immediate attention will need coordination with Oak
Glen Golf course and the neighborhood.
Using sewer and street crews, we completed 30 manhole
rebabs.
Bergman and Creekside parks saw the installation of picnic
shelter/gazebos, the addition of landscape features including
trees and boulders, and efforts by the neighborhood to install
gardens and stone walks. Lowell Park has been tabled again
due to the current efforts to develop the Flood Control wall.
We have had difficulty in this area due to the lack of
personnel. Maintenance and improvements were completed,
but the addition of a park employee would allow more
attention to this greatly expanding area of responsibility.
A new multi-deck T oro as well as a new mower attachment
and tractor increased the productivity of our mowing crew, as
well as our versatility-the tractor makes it possible to
maintain prairie restoration projects and old fields. This fall
we contracted with a fertilizing service to prep our park turfs
for next season.
The new field at public works was made playable (grading,
leveling, fertilizing, irrigating), and is now the home field for a
Stillwater little league. With the loss of support from the
school district, Public Works is scheduling ball field use, and
working with teams on necessary maintenance.
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Engineering Department
~ ~ oJ J
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~ ~~; North Hill heavy equipmenllraffic congestion
. ~....~
~:a.. ...... ...:>~. -
~
...
When a facility can no longer bE v
maintained by Public Works z
because of excessive
deterioration, the Engineering
Department takes responsibility v
for coordinating the reconstructi, ~
of failing infrastructure.
Engineering also oversees
installation of new facilities.
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The main objective of the Engineering Department is to insure that city infrastructure is
kept in working order and rehabilitated in a cost effective manner. Activities involved in
meeting this objective are as follows:
. Carry out infrastructure inspections and develop infrastructure CIP programs
. Provide direction and oversight of infrastructure associated with new development
. Prepare or review plans and specs for new infrastructure construction
. Oversee the construction and installation of new or reconstructed infrastructure
. Develop and implement cost recovery programs for funding infrastructure rehab
. Assist residents and other departments and City Council with technical problems
. Maintain accurate records and maps of the City's infrastructure system
2004 Highlighted Projects
. North Hill In 2004 Engineering saw the
. Long Lake Control busiest year yet for internally
. Trunk Sewer Lining completed projects, and
. LiIX Lake / Lakeview Hospital
. 2" and Aspen Storm Ponding provided oversight on 12
. Terra Springs Wall Rehabilitation development projects. For
. 2"d & Mulberry Emergency Wall Repair the year, the total engineering
. Curve Crest Trail Improvement billings exceeded $650,000, a
. Sidewalk Pedestrian Ramps
. Settler's Glen 4,5. & 6 Developments 44% increase over last year
. Jennings Bank, Parkwood Villas Developments (primarily because of the
. Long Lake Villas & Long Lake View Estates Trails North Hill).
. Terra Springs, Lofts. Mills Developments
. Liberty Woodlands & Commercial Developments
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Engineering Revenue and Expenses
Engineering Department Employee Chart
7
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::>
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o
I
--1----1---
--------
-iL-= - - - -1- - - r-
-II[LJrI-~K~L[_l[~ ~
w * ~ * ~ ~ ~ ~ ~ ~ ~ ~
~ 0 ~ 0 ~ ~ ~ ~ ~ ~ ~ ~
In 1994 the City ended its' 30 year
history of relying solely on outside
consultants for engineering
services, by hiring a City
Engineer. Since then, staff has
been added, and dependency on
outside consulting has been
steadily reduced. An engineering
intern is typically added to help
with summer the workloads.
Engineering Billable Hours
In 1996, with additional staff,
the department was set up as
a pseudo enterprise, and
began billing projects and
developers for services. The
hourly rates applied against
city projects are only 75% of
the typical rates charged by
consulting firms, providing a
benefit to affected residents
$700,000
$600,000
$500.000 .
$400,000 .
$300,000 .
$200,000 .
-.-
$100,000 .
.-
~l- -
1
-I -
--t-- ~ _I =
. -
- - -
l l I
$0 I
1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004
- r ~ J1- --
_ __ _ _ 1_ _ _ Appendix 7 shows a delaBed list of pmject
c .~ _ _ ~ l _I _ ~ I billable hours for 2004.
Gote: '97, 98 budgets include reimbursed AUAR costs
...L..I:.A.1-~_I".1 ...1 .".1
Engineering Expense/Revenue
$700,000
$600,000 .
o Budget
$500,000 .
II Billable
Hours
$400,000 .
$300.000 .
$200,000 .
$100,000" r - - - r -
$0, I
w * ~ * ~ ~ ~ ~ ~ ~ ~ ~
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
Growth of revenues has outpaced
budget expenditures. In 2004,
billable hours will exceed $650,000
compared to the budget of
$338,000.
24
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Engineering Objectives and
Accomplishments
. Complete Phase 1 and Phase 2 of the North
Hill project and start Phase 3.
. Complete the Long Lake level control project.
. Complete Curve Crest boulevard sidewalk.
. Complete the wetland mitigation project for the
McKusick Ravine project.
. Complete the South Main Street parking lane
improvement project.
. Complete a concrete pavement rehabilitation
of Pine Street and Myrtle Street.
. Complete feasibility report for Lily Lake
Phase 3 project.
. Oversee seal coating and striping projects.
. Update pavement management plan and
explore sidewalk management plan.
. Review, critique and update GIS system.
. Develop an AutoCAD template. This template
would be used by all employees as well as
used to standardize submittals from
consultants.
Phase 1 and 2 of the North Hill Project are essentially complete,
and Phase 3 is 90"/0 complete, with an estimated completion date
of June 1 'OS. This accelerated schedule required a major
commitment of engineering resources. '04 will have the highest
billable hours of engineering staff since we began charging for
services in 1995. The acceleration of the North Hill project did
impact our ability to complete other city projects.
This project was completed under budget fall of '04. We are
looking at the possible need to complete some minor dredging in
the Jackson wetland to improve low-level water flow.
This project was completed in September, for less than Y, the
estimated cost.
In order to complete the Ravine project as proposed, wetlands
along the lake were filled.. Therefore new wetland areas were
created in Brown's creek Nature area. As of October, all the
grading and seeding was completed. A 5-year inspection and
certification program will begin next year.
This project is designed, and a contract has been awarded. The
contractor requested a time extension to allow for completion of
this project next spring.
A survey of the condition of the streets has been completed, but
the plans will be finished this winter, and the project will be
constructed in '05.
Based on the unknown outcome of the 36 corridor, this study was
put on hold. A major component of this project was installed as a
requirement of the Hospital parking facility; this will significantly
reduce the ultimate cost and effort that will be needed to comptete
the Lily Lake improvements
Striping of all our streets was completed via a contract with the
County. Stillwater completed its own seal coating project, with
several area cities piggy-backing on.
We completed an update of our pavement management, creating
a list of high priority candidates for a rehab. We also inventoried
all trails in the city and rated their condition. A sidewatk rehab
project was completed that installed some of the last remaining
ped-ramps required by ADA.
This item will need more attention next year.
This item is one that was not compteted due to our North Hill
commitment.
25
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.
. Develop a 5-year CIP.
. Assist in planning and coordination of upstairs
remodel.
. Provide oversight and direction in coordination
of new developments.
We provided information for all our infrastructure rehabilitation
projects that was included in the CIP.
The Upstairs remodel requires input from multiple departments.
Since there has been no movement on this issue for several years.
engineering is moving forward with a less ambitious project that
will only benefit engineering.
The Settler's Glen development. Amundson Place. Camelian
Street. Nolde projects. Shoeberg. Terra Springs. Lofts. Mills.
Jennings bank. Montinary. and final phases of Liberty. all required
review and oversite. With all this development. and significant
failures of performance by several developers (Shoeberg. Nolde.
Montinary. Jennings) this activity was a major effort.
26
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Appendices
Appendix 1: Street-plowing Map
Appendix 2: Capital Equipment List
Appendix 3: Park Location and Trail Map
Appendix 4: Park List with Amenities
Appendix 5: 2004 List of Special Events
x
Appendix 6: Tasks and Total Effort 0
z.
w
Engineering Billable Hours ~
Appendix 7: ~
<
.
27
Appendix
Street Plowing Map
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Appendix 2
Capital Equipment List
-
- -
.
-
-
-
-
-
-
I
-
-
-
City of Stillwater Maintenance Equipment List
Equipment
# Year Make
2
3
4
5
8
9
10
12
13
15
16
17
18
25
26
27
28
29
30
31
32
39
40
43
51
53
54
81
2001
2003
1984
1990
1997
1994
1989
1998
1998
2000
2000
2001
2001
1987
2003
1989
1999
2002
1983
?l986
1995
1995
2001
2000
2003
CHEV
STERLING
FORD
lHC
CHEV
CHEV
CHEV
FORD
CHEV
STERLING
FORD
FORD
FORD
SCHAEFF
CASE
CASE
CASE 2.5Y ARD
CASE
CATERPILLAR
JOHN DEERE
CHAMPION
ATHEY
FREIGHTLINER
CASE
VERMEER
INGERSOLRAND
INGERSOLRAND
CIMLINE
Model
STREETS
VIN#
K1500 PICKUP 4.8L
Date
Purchased
03/31/2001
04/2912003
06/30/1983
12/31/1989
07/31/1997
09/30/1994
01/31/1989
11/30/1997
12/31/1998
03/31/2000
10/31/2000
03/31/2001
03/31/2001
09/30/2002
03/04/2003
12/31/1989
04/30/1999
02/28/2002
06/30/1983
06/30/1986
12/31/1991
0
0
15
10
15
10
10
10
20
15
7
7
7
25
25
20
7
7
5
7
15
15
10
$20,000.00 AUTAIOO.00976
$130,000.00 AUTA100.01219
$130,000.00 AUTAI 00.00 187
$130,000.00 AUTA100.003I1
$30,000.00 AUTAIOO.00571
$30,000.00 AUTA100.0041 I
$15,000.00 AUTAIOO.00286
$160,000.00 AUTAIOO.00604
$50,000.00 AUTAIOO.00732
$130,000.00 AUT.4100.00883
$50,000.00 AUTA100.00940
$50,000.00 AUT.4100.00977
$50,000.00 AUTA240.00980
$90,000.00 AUTA705.01140
$75,000.00 AUTA700.01216
$100,000.00 AUT.4100.0031O
$120,000.00 AUT.4100.00748
$90,000.00 AUT.4100.01066
$140,000.00 AUTAIOO.00186
$140,000.00 AUT.4100.00214
$140,000.00 AUT.4100.00354
$150,000.00 AUT.4100.00465
$150,000.00 AUTAI00.OIOI6
$25,000.00 MAEA100.00974
$26,000.00 MAEAIOO.00968
$12,000.00
$12,000.00
$35,000.00
City of Stillwater Maintenance Equipment List
1/1412005
100 MINOR EQUIPME STREET DEPARTMENT
102 1983 ROOT SNOWBL RB8DD83
$0.00 0 $0.00 0
-
.
- -
-
- ~-~~- ~-
-
-
I
-
-
-
-
-
-
-.-
-
- - - - - - - - - - - - - - - - -.- -
. .
City of Stillwater Maintenance Equipment List 1/14/2005
SEWER
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost ID#
6 1998 DODGE V AN 5.2L1Sewer Cam
$0.00
City of Stillwater Maintenance Equipment List
1/14/2005
SIGN SHOP
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost ID#
115 1995 FORD F-150 XL
12/10/2002 $3,000.00 15 $3,000.00
.
-----
.
-----
- -
- -
- -
-.-
-
- - - - - - - - - - - - - - - - - - -
. . .
City of Stillwater Maintenance Equipment List 1/14/2005
SHOP
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost ID#
14 2000 FORD F250 PICKUP 4X4
02/18/2003 $5,536.93 10 $0.00 MAE.4 I 00.00 I 98
120 0 MISC SHOP $0.00 0 $0.00 0
City of Stillwater Maintenance Equipment List 1/14/2005
PARKS
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost ID#
2001 CHEV KI500 PICKUP 4.8L
$0.00 0 $0.00
240 MINOR EQUIPME PARKS DEPARTMENT
-
.
- -- ..._--
- ----
.
-----...--
-
-
-
-
-.-
-
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.
-----------
.
City of Stillwater Maintenance Equipment List
- -
.
-
1/14/2005
ENGINEERING
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost ID#
35 1997 JEEP CHEROKEE
04/06/2004 $17,506.83 0 $0.00
City of Stillwater Maintenance Equipment List
1/14/2005
BUILDING
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost ID#
70 2004 FORD ESCAPE XL T
$0.00 0 $0.00
.
-----
.
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.
- - --
-
- -.- - - - - - - . - - - - - - -.- -
City of Stillwater Maintenance Equipment List 1/14/2005
POLICE
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost ID#
114 2001 DODGE GRAND CARAVAN 3.3L
06/30/1999 $25,158.88 AUT.4060.00773
City of Stillwater Maintenance Equipment List \114/2005
FIRE
Replacement
Equipment Date Purchase Life Span Asset
# Year Make Model VIN# Purchased Price In Years Cost 'ID #
1607 1975 FORD LN9000 6-71 5SP SPICER
03/3\1200 I $23,051.60 AUTA070.00978
-
-.-
-
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_._--
..
-
-
-
-
-
-
-.-
-
Appendix 3
Park Location and Trail Map
'S
~-=
--~
-
~
1/I.I!.II/,.."'/lI.~ I '11'1I1 (I//t'/I(
~
~
T~All ~
,~ RI' I HF Rf or.. rj FIr r lr "J T Ar~'y flC l~()(lt
\~ III y ~"r qr"<rJ'ARv ~,(.H()(JL
'" IA....rrr Rf. I r'~l -,r
1h C H)Nf- RRIPc;[. f 'It- 'r Art v H''''''ll
P \~'Ac.HI"l\.-~(}~~. f...~~f ~ r:.r\.~0f\1
"\11 ~ Till V,: A 1 f R IU:..Il('r. HI,I. (;,{ Hf)()l
,I'I (it [') A THI ~ .If r I[
it') nAIo. PAR," lH 1(.... f l "I t.."A~" ~r'Un(11
@
~
. 'I'\f W^"
( \...' , ..~ I "'" .
(\.! ''''''' , '<0, f\
('IT 'V C'Q(lPf fH y
~ - ...
~(H("'W',," ("~TJ,lI( T
Appendix
Park List with Amenities
-
- -
.
-
-
-------
CITY OF STILL WATER ~S INVENTORY
-
-
-
-
- -
.
-
Park Name
Pioneer Park x indoor x Band Shell & Scenic View
1-6 2 adult I
2 Lily Lake Park tahles indoor sand lighted x 3 lighted 1 lighted Swimmjn~ Beach and Fishing Pier
2-4
tables
3 Washington Park each 4 x I small
4 Lowell Park x x x indoor Gazebo & Scenic View & Fjshing
HIP rinks
warming
10 I adult wi house wI 3 courts
5 Northland Park - Lower rubber bleachers lights lighted Roller Hockey'!
Northland Park - Upper 1 small
6 Sunrise Park 6 x x x I small
sand & P rink wi
7 Meadowlark Park x x lights lights 1 full size
I full size wi
8 Ramsey-Grove Park 2 lights
3wl
9 Staples Field x x I small Prink lights
I 1wl
10 SO, Broadway - Triangle Park 1 x small Prink backboard
III Schulenberg Park 2 6 x 1 small Prink Sledding Hill
112 McKusick Park 1 x x
113 Benson Park 2 x x x x sand x 2 small Prink x
114 Anex Ridge Park 2 x sand x
15 Kolliner Park (Wisconsin - boat access only)
16 Nightingale Park I x
17 Lakeside Park Cross Country Skiing
18 Brown's Creek Nature Park x'! x
19 Legends Gazebo Gazebo
120 Croixwood Open Soace x
121 Long Lake Open Space x
122 St Croix Valley R,ec Center x x x x Con sessions
123 McKusick Lake Trail & Dike x
24 Creekside Park x wetland area
25 Settlers Park x x
26 Heritage Park x x x x x
127 Legends Park x x
128 Long Lake Nature Area x
129 Public Works Park
130 Prairie Park
31 Bergman Park x x x
32 Teddy Bear Park x Amplitheater
Aiple Property Park
Appendix' 5-
2004 List of Special Events
I
I.
I STILLWATER PARKS
I
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Date
April 10th
April 10th
April 25th
May & June
May 14th_16th
May 15th
May 16th
June 19th
June 26th
July 4th
July 6th -Aug. 1 ih
July 10th
July 14th
July 20th _26th
Aug. 16th_30th
Aug. 11 th
Sept. 28th
I Oct. 1 st_3rd
. Oct. 2nd
I
I
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I
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I
I Nov 21st
Nov 21 st
. Dec 5th
I
2004 Events in the City of Stillwater
Event
Church Easter Egg Hunt
The Knights Egg Hunt
March of Dimes Walk
Several School functions
Spring Art Fair
Hazardous Waste Collection
Kayak Demo
Motocross Show
5K Run
Fireworks Show
Waterfront Music, Market, Movies
Audubon Ark
Faith Youth Concert
LumbeIjack Days
Shakespeare in the Park
MN Sneakers
Teen Ctr Skateboarding Demo
Fall Art Fair
Diabetes Walk
OTHER LOCATIONS IN STILLWATER
Date
Feb. 28th
April 24th
May 8th
May 16th
May 31st
June-Oct
June 13th
June 18th_19th
June 25th
Sept 1ih
Sept. 18th
Sept.
Oct 3 rd
Nov 14th
I
Event
Bocce Ball Tournament
Spring into the Arts
Hope House Auction
Friendship Fest
Dedication Ceremony
Farmers Market
Stillwater Criterion Bike Race
Stillwater ArtCrawl
JFDMC Motorcycle Ride
Wild Rice Festival
Historic Homes Tour
Fire Dept Fish Fry
Blessing of the Animals
Merry Mall
Yule Fest
Christmas at the Court House
Valley Chamber Chorale
Location
Pioneer Park
Washington Park
Ramsey Grove & Northland Park & walk route
Pioneer, Lily Lake & Washington Park
Lowell Park
Lily Lake Park
Lily Lake Beach
Lowell Park
Route through Brown's Creek Trails
Pioneer & Lowell Park
Lowell Park (Tuesdays evenings)
Lowell Park levee
Lowell Park
Lowell Park & Pioneer Park
Pioneer Park
Pioneer Park
Pioneer Park
Lowell Park
Pioneer Park & walk route
Location
Brine's
Stillwater Art Guild Gallery building parking lot
North Everett Street
St Paul Lutheran Church parking lot
River View parking lot around Veterans memorial
Riverview Lot - Saturday mornings
Route through downtown and south hill area
Downtown businesses
Riding thru Stillwater
St. Mary's Catholic Church
North Hill area
Fire Department-City Hall
Ascension Church
St. Michaels
Trinity Lutheran Chur,ch
Historic Courthouse
Historic Courthouse
Ap pend! 6
Tasks and Total Effort
- - - - - - - - - - - - - - - - -.- -
. TOTAL HOU. WORKED
Description Parks 2001 Parks 2002 Parks 2003 Parks 2004 PW 2002 PW 2003 PW 2004 Total2002 Total 2003 Total 2004
Ball Fields 149.00 203.50 212.50 188.00 0.00 0.00 2.50 203.50 212.50 190.50
Call Back Street/Sewer 0.00 0.00 0.00 0.00 39.00 20.50 49.50 39.00 20.50 49.50
Catch Basin Cleaning 159.00 22.00 36.00 27.00 634.00 332.50 233.50 656.00 368.50 260.50
Classes/Training 162.50 74.25 103.50 97.00 212.50 242.50 134.00 286.75 346.00 231.00
Crack Filling 0.00 0.00 68.50 0.00 496.00 212.00 181.00 496.00 280.50 181.00
Flood Work 847.50 0.00 0.00 0.00 0.00 0.00 0.00 0.001 0.00 0.00
Generator Testing 0.00 0.00 0.00 0.00 5.50 0.00 0.00 5.501 0.001 0.00
Hauling SandlEquipment/Misc 65.00 70.50 18.00 69.00 368.50 91. 00 58.00 439.001 109.00 127.00
Lawn Sweeping/Seeding/Raking 164.00 231.00 219.50 190.50 22.00 13.00 16.00 253.001 232.50 206.50
Lift Station Check 0.00 0.00 0.00 0.00 1946.50 462.00 53.00 1946.501 462.001 53.00
Maintenance/Cleaning Equipment 1280.00 2072.00 2788.00 2596.50 3690.50 2933.00 2221.50 5762.501 5721.00 4818.00
Maintenance/Cleaning Shop 77.00 236.00 536.50 297.00 978.50 1702.00 392.00 1214.501 2238.50 689.00
Mixing Salt/Sand 1.00 0.00 0.00 0.00 29.00 48.50 16.00 29.00 48.50 16.00
Mow/Trim! Aireate/Mu1ch 1731.50 2372.50 1486.00 2633.00 84.00 143.00 69.00 2456.50 1629.00 2702.00
New Construction 306.50 272.00 274.00 380.50 2017.50 328.25 641.50 2289.501 602.25 1022.00
Other 45.50 257.00 78.00 70.50 995.50 407.50 13 7 .00 1252.501 485.50 207.50
Painting 83.00 39.50 95.00 102.00 118.50 0.00 0.00 158.00 95.00 102.00
Playground Equipment Repair 38.50 25.00 26.00 53.50 0.00 0.00 0.00 25.00 26.00 53.50
Playground Safety Checks 13.00 37.00 46.00 36.50 0.00 2.00 0.00 37.001 48.001 36.50
Pot Hole Repair 32.00 0.00 13.00 40.00 2877 .50 1248.00 1218.00 2877.501 1261.00 1258.00
Rink Flooding 190.00 720.50 790.00 1204.00 5.00 0.00 0.00 725.501 790.00 1204.00
Rink Sweeping 19.00 80.50 199.00 13.00 0.00 0.00 0.00 80.50 199.00 13.00
Setup/Takedown Events 136.50 53.00 12.00 44.00 189.50 36.00 148.00 242.50 48.00 192.00
Sewer Jetting 0.00 0.00 0.00 0.00 754.00 207.00 420.00 754.00 207.00 420.00
Sewer Televising 0.00 0.00 0.00 0.00 371.00 97.00 100.50 371.00 97.00 100.50
Sidewalk/Steps Cleaning 87.00 73.00 38.00 78.00 0.00 0.00 0.00 73.00 38.00 78.00
Sidewalk/Steps Sanding 0.001 0.00 5.00 0.00 0.00 0.00 0.00 0.00 5.00 0.00
Sign Maintenance 7.50 7.00 2.00 0.00 741.00 1670.25 1554.25 748.00 1672.25 1554.25
Snow Removal Catch Basins 0.00 3.00 0.00 0.00 0.00 0.00 0.00 3.00 0.00 0.00
Snow Removal Hydrants 1.001 0.00 15.00 2.00 0.00 0.00 0.00 0.00 15.00 2.00
Snow Removal ShelterslRinks 0.001 11.00 6.00 28.00 0.00 0.00 375.50 11.00 6.00 403.50
Snow Removal Steps/Sidewalks 117.50 952.00 929.50 849.50 1.00 3.00 0.00 953.00 932.50 849.50
Snow Removal Streets 17.00 13.00 13.00 0.00 320.50 391.50 1248.25 333.50 404.50 1248.25
Streets - Cleanup/Sweeping 41.00, 35.50 221.50 418.50 1862.50 1406.00 755.75 1898.00 1627.50 1174.25
Streets - Plowing/Sanding 6.00 80.50 290.50 301.75 1108.50 1069040 755.75 1189.00 1359.90 1057.50
Trail Maintenance 14.00 2.00 0.00 5.00 0.00 0.00 0.00 2.00 0.00 5.00
Trash Pickup 1161.00 1283.50 1301.00 1585.00 579.50 438.00 430.50 1863.00 1739.00 2015.50
Trimming - Brush/Tree 866.50 1178.50 481.25 1043.50 1350.25 288.00 481.00 2528.75 769.25 1524.50
Warming House Maintenance 11.00 27.00 1.00 372.00 0.00 0.00 0.00 27.00 1.00 372.00
Watering 353.00 65.00 402.00 175.50 5.00 74.50 2.50 70.00 476.50 178.00
Weeding/Spraying 344.00 346.00 130.00 0.00 4.00 0.00 0.00 350.00 130.00 0.00
TOTAL 8527.00 10843.25 10837.25 12900.75 21806.75 13866.4 11694.50 32650.00 24703.65 24595.25
Appendix
Engineering Billable Hours
-
- -
.
-
-
-
-
-
-
-
.
-
-
-
-
-
-
-.-
-
ENGINEERING DEPARTMENT BILLABLE HOURS 2004 TOTAL
TOTAL ENGINEERING FUND
PROJECT MONTHS AUG SEP _OCT NOV DEC HOURS ACCOUNT CODE EXPENSL TOTALS
JAN FEB MAR A~R MAY JUN JUL
# NAME
$1,798.20
ADMINISTRATION PROJECTS 4 11 4 8 2 4 36 $1,798.20
Secretary 2
451-4471-3030-0000 $1,045.45
01-05 AMUNDSON DEV - Closed (Klayton) 5 2 7 $580.30
Asst City Engineer 2 3 7 $465.15
Technician IV 0 $0.00
Technician III 0 $0.00
Secretary
$74.93
03-04 BRIDGE - STILLWATER 0.5 1.5 $74.93
Secretary
$1,230.53
96-09A BROWNS CREEK- WATER MTE 5 3 11 $1.116.83
06-16 Engineer 2 2 $113.70
Technician III 0 $0.00
Secretary
$6.793.20
BUILDING PROJECTS 13.25 12 10.5 12.5 15.5 12 12.75 10.25 13 8 136 $6,793.20
Secretary 8.25 8
$414.50
00-24 CURVE CREST BOULEVARD 5 5 $414.50
AsstCity Engineer
$149.85
FURGELM-lwy 36 Culvert 2 3 $149.85
Secretary
$1.998.00
GASB 34 INFRASTRUCTURE PROJECT 6 40 $1.998.00
Secretary 18 16
$4,377.45
97-12 GIS 9 3 3 2 2 26 77 $4,377.45
Technician III 20 12
$10,318.28
96-32A GRADING ESCROWS 10 6 4 37.5 33 9 18 19 12 9 7 181.5 $10.318.28
Technician III 17
BILL OUT??????? $163.65
LEGENDS DEVELOPMENT 2 2 $113.70
Technician III 1 1 $49.95
Secretary
$149.85
01-22 MET COUNCIL WASTE WATER 0 $0.00
Engineer 3 $149.85
Secretary 3
$21,345.15
PARKS PROJECTS 1 $66.45
Technician IV 1 29.5 29.5 26.5 426 $21,278.70
37.5 35.5 43.5 37.25 33.5 41.5 49.5 30.25 32
Secretary
$1,680.00
20-10 PAVEMENT MANAGEMENT STUDY 56 56 $1.680.00
Intern
$6.943.05
PLANNING PROJECTS
,
,
Secretary 8.25 8 13.25 12 10.5 12.5 15.5 15 12.75 10.25 13 8 139 $6,943.05
PUBLIC SAFETY (Police-Fire) $1,250.70
Technician III 3 8.5 4 1.5 2 3 22 $1,250.70
96-19 PUBLIC WORKS FACILITY 422-4422-3030-0000 $304.59
Engineer 3 3 $304.59
PUBLIC WORKS (MINOR) PROJECTS $29,328.38
Technician IV 6 1 13 20 $1,329.00
Technician III 8 2 3 2 9 9 2 1 36 $2,046.60
Secretary 37.5 35.5 43.5 37.25 35 44.5 49.5 38.25 37 30.5 29.5 26.5 444.5 $22,202.78
Intern 12 24.5 68 20.5 125 $3,750.00
04-06 SEALCOATING $2,536.50
Technician IV 6 2 4 1 13 $863.85
Technician III 2.5 7 8.5 18 $1,023.30
Secretary 5 5 3 13 $649.35
02-11 LI 356 2002 SIDEWALK - Closed - Klayton 451-4478-3030-0000 $49.95
Secretary $49.95
03-01 STATE AID (MSA) $341.10
Technician III 4 2 6 $341.10
UTILITY IN SERVICE PERMITS 705-4705-3030-0000 $7,902.83
Technician III 12.5 12 5 13 12.5 11 8 7 12 . 12 10 6 121 $6,878.85
Secretary 10 10.5 20.5 $1,023.98
TOTAL MISCELLANEOUS $100,196.12
97-41B CPDC "LIBERTY ON THE LAKE" 100-4090-3807-0000 $0.00
Engineer 0 $0.00
Technician IV 0 $0.00
Technician III 0 $0.00
Secretary 0 $0.00
01-18 CPDC "LIBERTY SIDEWALKS" 100-4090-3807-0000 $524.48
Technician IV 0 $0.00
Secretary 6 3 0.5 10.5 $524.48
97-41E CPDC LIBERTY 6TH (ROTTLUND) 100-4090-3807-0000 $3,143.18
Engineer 2 6 5 2 15 $1,522.95
Asst City Engineer 0 $0.00
Technician IV 0 $0.00
Technician III 11 1.5 15 28.5 $1,620.23
Secretary 0 $0.00
97-41G CPDC LIBERTY ON THE LAKE 7TH ADDN 100-4090-3807-0000 $66.45
Technician IV 1 $66.45
Technician III 0 $0.00
97-41H CPDC LIBERTY 8TH WOODLANDS 100-4090-3807-0000 $1,204.30
Engineer 0 $0.00
Asst City Engineer 4 4 ~1.60
Technician IV 2 3 2 8 $531.60
. .
- - - - - - - -
- - - - - - - _..... -
-
- -
.
-
-
-
-
-
-
-
.
-
-
-
-
-
-
-.-
-
Technician III 3 2 6 $341.10
Intern 0 $0.00
Secretary 0 $0.00
01-17 LIBERTY RETAIL 100-4090-3807-0000 $4,139.75
Engineer 2. 2 1 6 3 4 2 24 $2,436.72
Asst City Engineer 2 3 $248.70
Technician IV 5 3 3 2 2 17 $1,129.65
Secretary 2 0.5 1 1 6.5 $324.68
01-20 PEDESTRIAN RAMPS 100-4100-5200-0000 $434.93
Secretary 1.5 1.5 $74.93
Intern 12 12 $360.00
TOTAL FUND 100 $9,513.07
SHOEBERG LONG LK VIEW ESTATES 451-4453-3030-0000 $3,143.72
Engineer' 4 2 5 7 4 3 2 29 $2,944.37
Technician IV 3 3 $199.35
Secretary 0 $0.00
02-10 LILY LAKE - PHASE II 451-4454-3030-0000 $4,059.57
Engineer 5 3 6 4 6 8 2 2 39 $3,959.67
Asst City Engineer 0 $0.00
Secretary 2 2 $99.90
00-15 U 350 NORTH HILL SEWER PROJECT 451-4457-3030-0000 $356,653.30
Engineer 5 7 11 21 43 58 52 52 42 60 43 15 409 $41,525.77
Asst City Engineer 42 30 116 154 132 135 107 111 92 61 37 7 1024 $84,889.60
Technician IV 65 58 159 70 110 155 170 150 156 175 169 103 1540 $102,333.00
Technician III 51 97 271.5 234 168 163 175.5 211 250 154 106.5 1881.5 $106,963.28
Secretary 1 10 21 35.5 11 9 31 14.5 25 4 5 167 $8,341.65
Intern 105 20 167.5 72.5 37 18 420 $12,600.00
03..Q2 LI 358 2003 STREETS 451-4458-3030-0000 $6,421.48
Engineer 1 $101.53
Technician IV 1 1 $66.45
Technician III 8 4 9.5 10 10 5 63.5 110 $6,253.50
97-21 A LI 342 LONG LAKE/BENSON POND 451-4461-3030-0000 $375.68
Technician IV 1 $66.45
Technician III 3 2 5 $284.25
Secretary 0.5 0.5 $24.98
00-08 BOUTWELUMANNING AND TRAILS 451-4462-3030-0000 $4,062.10
00-17 Asst City Engineer 23 8 18 49 $4,062.10
05-03 Technician IV 0 $0.00
Technician III 0 $0.00
Intern 0 $0.00
Secretary 0 $0.00
03-14 PINE STREET REHAB/STATE AID 451-4464-3030-0000 $5,649.85
. Asst City Engineer 3. .4 7 $580.30
Technician IV 12 23 3 38 $2,525.10
Technician III 43 43 . $2,444.55
Secretary 2' $99.90
"
451-4465-3030-0000 $35,432.80
98-13 CURVE CREST SIDEWALK rrRAILS 7 7 9 8 6 3 3 60 $6,091.80
03-09 Engineer 6 8 3 115 $9,533.50
33 35 15 3 8 7 6 5 3
Asst City Engineer 8 30 11 18 1 3 4 95 $6,312.75
Technician IV 10 9 1 4 3 220.5 $12,535.43
6 35 32.5 79 4 7 5
Technician III 16 29 9.5 $285.00
5 4 0.5
Intern 3 0.5 13.5 $674.33
Secretary 0.5 6 3.5
451-4468-3030-0000 $29,842.70
05-02 2005 STREET PROJECT 0 $0.00
Engineer 16 16 35 82 149 $12,352.10
Asst City Engineer 12 12 $797.40
Technician IV 90 85 116 291 $16,543.35
Technician III 0 $0.00
Intern 3 3 $149.85
Secretary $113.70
451-4471-3030-0000
01-05 AMUNDSON DEV (CLOSED use MISC) 0 $0.00
Technician IV 2 $113.70
Technician III 2 0 $0.00
Secretary $21,649.93
451-4472-3030-0000
00-12 US HOMES/SETTLER'S GLEN 5 9 4 5 9 17 8 3 2 71 $7,208.63
Engineer 5 3 1 53. $4,393.70
4 5 1 6 3 2.
Asst City Engineer 1 21 10 13 8 6 102 $6.777.90
1 3 10 21 11 15 14
Technician IV 11 11 3 3 54 $3,069.90
Technician III 13 4 9 4 $199.80
2 0.5 0.5 1
Secretary
451-4475-3030-0000 $8,903.15
LEVEE WALL - Stage 3 15 12 11 11 13 4 2 6 84 $8,528.52
4 6 $374.63
Engineer 3 2.5 1.5 0.5 7.5
Secretary $4,414.72
451-4479-3030-0000
PARKWOOD V1UJ>.S/JENNINGS BANK 11 4 3 3 4 5 4 38 $3,858.14
Engineer 3 0 $0.00
Asst City Engineer 2 5 8 $531.60
Technician IV 0 $0.00
Technician III 0.5 0.5 $24.98
Secretary $414.50
451-4481-3030-0000
00-11 BRADSHAW DEVELOPMENT 5 5 $414.50
Asst City Engineer 451-4487-3030-0000 $578.85
01-19 CARNELIAN SUBDIVISION 2 3 2 7 $465.15
Technician IV 1 1 2 $113.70
Technician III
451-4488-3030-0000 $20,535.99
96-26F AUAR (McKusick Ravine)/Long Lake Project 10 15 10 10 9 2 2 2 142 $14,417.26
01-27 Engineer 35 34 13 0 $0.00
02-04 Asst City Engineer 2 1 9 4 46 $3,056.70
6 8 16 $2,387.70
03-15 Technician IV 6 26 10 42
Technician III 0 $0.00
Intern 1.5 13.5 $674.33
Secretary 2 2 3 5
451-4489-3030-0000 $8,791.62
03-05 PARKWOOD VILLAS
. . -~-----
- - - - - - - - - - - - - - - -
- - - - - - -. - - - - - - - - - -.- -
. .
12 3 6 6 7 10 7 4 2 58 $5,888.74
Engineer 3 3 $248.70
Asst City Engineer 1 7 4 7 10 6 37 $2,458.65
Technician IV 2 3 $170.55
Technician III 0.5 $24.98
Secreta/)' 0.5 TOTAL FUND 451 $511,043.63
468-4469-3030-0000 $697.20 Bill or Done???
99-08 NOLDElLONG LAKE VILLAS 3 $199.35
Technician IV 3 6 7 $397.95
Technician III 1 2 $99.90
Secreta/)' TOTAL FUND 468 $697.20
470-4472-3030-0000 $21,504.26
97-37 TERRA SPRINGS IPRISON SITE TIF 10 10 5 8 6 7 5 11 17 11 11 107 $10,863.71
8 8 $8,505.60
03-08 Engineer 12 3 3 7 9 8 3 3 8 16 128
Technician IV 27 29 1 14.5 9 28.5 $1,620.23
4
Technician III 5 3 8 $240.00
Intern 2.5 2 5.5 $274.73
Secreta/)' $1,624.48
470-4473-3030-0000
04-03 STILLWATER MILLS ON MAIN 9 7 16 $1,624.48
Engineer 0 $0.00
Technician IV 0 $0.00
Technician III 0 $0.00
Intern 0 $0.00
Secreta/)' TOTAL FUND 470 $23,128.74
700-4700-3030-0000 $0.00
99-20 LIFT STATIONS 0 $0.00
Technician IV 0 $0.00
Secreta/)'
700-4700-5200-0000 $13,496.70
03-21 SEWER LININGS PROJECT (Interceptor) 24 $1,989.60
04-04 Asst City Engineer 14 9 1 141 $9,369.45
33 31 6 50 8 10 3
Technician IV 13 $739.05
Technician III 4 9 0.5 28 $1,398.60
Secreta/)' 5 14 7 1.5 TOTAL FUND 700 $13,496.70
705-4705-3030-0000 $299.70
98-08 KILBOURNE STORM SEWER 0 $0.00
Technician IV 2 4 6 $299.70
Secreta/)' TOTAL FUND 705 $299.70
710-4710-3030-0000 $199.35
03-13 IND PK L1GHTlNGlST LIGHT UTILITY 3 $199.35
03-16 Technician IV 2 TOTAL FUND 710 $199.35
720-4720-5200-0000 $4,136.67
04-05 THW 36 PARKING IMPROVEMENT 2 6 4 5 2 6 33 $3,350.49_
Engineer 3 3
4 4 $331.60
Asst City Engineer 0 $0.00
Technician IV 0 $0.00
Technician III 6.5 2 8.5 $424.58
Secretary 1 1 $30.00
Intem TOTAL FUND 720
TOTAL PROJECT HOURS
668.5 648.5 863.5 909 918 1146 1042.5 945.5 908 831.5 712 612
10205
100-3575-0100
-
.
- -
-
-~ -
_..._~----_.
.
-
-
-
-
-
-
-
-
-
$553,001.99
credit
$100,196.12
$9.513.07
$662,711.18
$4,136.67
BilLABLE
$553.001.99
MiSe
GEN FUND
TOTAL
;
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2005-12
.
.
Ace Hardware
Appletree Institute
Aspen Mills
Association of MN Emergency Managers
AT&T
AT & T Wireless
Bailey Construction
Bank Plus
Bentley Systems
Best Western Kelly Inn
Blue Coral
Board of Water Commissioners
Bra-Tex,lnc
Buberl, Larry
Carquest
Catco
Chemsearch
Clarey's
Clark, Luann
Coca Cola
Community Volunteer Service
Cub
Curb Master, Inc.
Delta Dental
Dougherty Funding LLC
Ess Brothers
Express Photo
Ferrell
Fire Equipment Specialties
First Line
Folz, Freeman, Erickson, Inc.
Force America
Forestry Suppliers, Inc.
G & K Services
Greenbrier Landscape Inc.
Happy's
Hawk Labeling Systems
Hotsy Equipment
Iceman
Ikon Office Solutions
Insight
International Assoc. of Chiefs of Police
Interstate All Battery Center
J.H. Larson
.
Hardware
Retiree Insurance
Uniform
2005 Membership Renewal
Telephone
Cell Phones
Deerpath Traffic Diverter,HCP Ramps
Payment 2nd Half 2004 Tif # 9
Watercad
Chief of Police Conference
Hydro Foamer
December WAC, Repair
Supplies
December Animal Transport
Equipment Repair Supplies
Hydraulic Underbody Cylinder, Lamp
Hornet Spray
Handwheel
Public Works Cleaning
Concession Supplies
January 2005 Contribution
Concession Supplies
Curb & Gutter
Insurance
Mortgage Loans Territorial Springs
Adjusting Rings
Processing
Propane
Evaluation Charge
Concession Supplies
Lakeview Hospital Pond Easements
Equipment Repair
Survey Signs,FlagStand Scale, & Data Cable
Rug,Towel & Uniform Service
Install Bike Paths & Repair Sprinkler Syst
Tire Repair
Labels
Wand /Trigger,Nozzle,Valve Ball & Install
Salt Additive & Dye
Copier Maintenance Agreement
Backup, Scanjet, Software
Membership
Batteries
Bulbs
499.73
26,263.25
280.15
135.00
181.74
200.06
59,578.50
10,550.94
543.16
272.16
42.13
20,454.33
64.00
85.00
312.73
698.79
502.79
127.85
140.00
2,098.35
3,750.00
58.02
763.00
70.90
141,385.59
269.45
14.80
9,666.44
27.90
976.12
1,352.50
74.55
680.48
4,045.25
6,380.00
25.47
182.55
201.61
948.30
461.20
6,826.65
100.00
163.90
560.59
EXHIBIT" A" TO RESOLUTION #2005-12
Johnny's TV, Inc.
Johnson Controls
Johnson, Debbie & Fuhr Trenching, Inc.
Johnson Radio Communications
Knauss, Chantell
Lake Elmo Bank
Lake Elmo Chrysler
Law Enforcement Technology Group, Inc.
Lentz, John
Linner Electric Co., Inc.
Lockrem, Richard
Magler, Jeff
Menards
Met Council
Metrocall
MGL Fitness
Mid-States Organized Crime Info Center
MN Dept of Admin Intertechnologies
MN Dept of Labor and Industry
MN Metro Fire Officers Assoc.
MN State Treasurer
National Fire Codes Subscription Service
NFPA
Nextel
Northern Tool & Equipment
Office Depot
Office Max
Papco, Inc.
PC Solutions
Peltier, Jenn
Peterson, Craig
Plant Health Associates, Inc.
Pollard Water
Reliance Elcetric Motors
Russell, Steve
St. Joseph Equipment
Sand Creek Group
Sanders, Shawn
Sandy's Office Coffee
Sensible Land Use Coalition
Shilts, Cindy
Signature Lighting
Sprint
Star
State Treasurers Office
Page 2
Equipment Repair
HV AC Repair PWF, Maint Agreement
CDBG Contractor Sewer Install
Quarterly Maintenance Contract
Mileage TUG Apple Valley
Payment 2nd Half 2004 Tif # 9
Keys
eMerts Mapping
CDBG Contractor Sewer Install
Convert Outlets
Professional Service
Reimburse Tuition
Maintenance Supplies
December SAC
Pager Service
Fitness Equipment
Membership
November Internet Usage
Boiler Registration, License Renewal
Membership
4th Qtr Surcharge
Subscription
Membership
Cell Phones
Tool
Office Supplies
Label Machines,Office Supplies
Relay
Maintenance Agreement
Reimburse Tuition
Travel Expenses Reimbursed
Aug 11 thru December 31,2004
PTO w/case
Floor Machine Motor
Air Fare to Conference
Cutting Edges
2005 Employee Assistance Program
Hydro Cad Seminar
Coffee Supplies
Seminar
IBC Nonstructural Plan Review Book
Street Light Removal
Cell Phones
Seminar
Monies from Forfeiture Vehicles
..
,
127.99
7,851.92
2,750.00
957.00
26.25
10,550.94
69.44
536.71
1,142.00
134.50
26,917.00
765.00
50.88
34,749.00
44.03
5,293.05
150.00
140.83
40.00
200.00
5,801.94
625.50
135.00
934.65
29.81
473.39
498.26
40.59
48.00
1,205.90
289.20
1,500.64
292.78
38.00
540.41
245.01
1,980.00
250.00
88.50
30.00
30.00
681.00
50.31
100.00
1,825.50
.
.
.
I
EXHIBIT n An TO RESOLUTION #2005-12
.
Stillwater Courier News
Stillwater Equipment Co.
Stillwater Gazette
Supercircuits, Inc.
Tschofen, Carmen
Towne Place Suites
Trans Union LLC
TR Computer Sales
United Rentals
Washington County Human Resources
Washington County Information Tech Dept.
Washington County Registrar
Washington County Sheriffs Office
Washington County Treasurer's Office
Watson Co., Inc.
Wrap & Ship
Yocum Oil
ADDENDUM TO BILLS
.
ADP Screening & Selection Services
Ancom Technical Center
Aspen Mills
Richard Anderson d/b/a Lowell Inn
Debra Chial Photography
Election Systems & Software
Galles Corporation
Gopher Bearing
Int. Institute of Municipal Clerks
Johnson Controls
Lofts of Stillwater
Long Lake Villas Limited Partnership
Magnuson Law Firm
Metro Electric
MN DNR Waters
Office Depot
Pfister, Richard
Qwest
St. Croix Preservation, Inc.
St. Joseph Equipment, Inc.
Xcel
.
Page 3
Publication
Maintenance Supplies
Publication
Power Supply
Contract Historian SW Staples, May's Add
Lodging Meredith
Background Checks
Permit Works & Support
Suction Hose Adapter & Camlocks
Education
Quick Access Parcel Data Update
Recording Fees
4th Qtr MDT's
Monies from Forfeiture Vehicles
Concession Supplies
Freight
Fuel
Drug Screen
Radio Repair
Uniforms
Payment 2nd Half Property Tax Abatement
Pictures for Web Site
Signs, Barricade
Maintenance Supplies
Flanges
Membership
PWF Maintenance Contract
Draw Request # 6
Payment 2nd Half 2004 TIF # 8
Professional Services
Gutter Heat Tape & Install
State Stream Protection & Improv Loans
Office Supplies
Pymt. 2nd Half 2004 TIF # 8
Telephone
Pymt. 2nd Half 2004 TIF # 1
Equipment Repair Supplies
Electricity, Gas
TOTAL
197.60
88.66
20.25
48.08
3,000.00
2,460.00
49.24
1,007.94
235.42
450.00
1,200.00
164.00
3,420.00
3,651.00
60.50
171.11
6,170.83
40.00
310.39
44.79
3,484.09
185.00
351.58
678.92
92.34
125.00
5,325.00
15,187.44
28,471.62
8,883.33
6,270.00
97,500.00
796.03
8,325.31
780.62
992.89
9.71
14,113.14
626,608.69
EXHIBIT "A"TO RESOLUTION #2005-12 Page 4
Adopted by the City Council this
18th Day of January, 2005
.y
,.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2005-12
.
.
Ace Hardware
Appletree Institute
Aspen Mills
Association of MN Emergency Managers
AT &T
AT & T Wireless
Bailey Construction
Bank Plus
Bentley Systems
Best Western Kelly Inn
Blue Coral
Board of Water Commissioners
Bro- Tex, Inc
Buberl, Larry
Carquest
Catco
Chemsearch
Clarey's
Clark, Luann
Coca Cola
Community Volunteer Service
Cub
Curb Master, Inc.
Delta Dental
Dougherty Funding LLC
Ess Brothers
Express Photo
Ferrell
Fire Equipment Specialties
First Line
Folz, Freeman, Erickson, Inc.
Force Americ'a
Forestry Suppliers, Inc.
G & K Services
Greenbrier Landscape Inc.
Happy's
Hawk Labeling Systems
Hotsy Equipment
Iceman
Ikon Office Solutions
Insight
International Assoc. of Chiefs of Police
Interstate All Battery Center
J.H, Larson
.
Hardware
Retireee Insurance
Uniform
2005 Membership Renewal
Telephone
Cell Phones
Deerpath Traffic Diverter,HCP Ramps
Payment 2nd Half 2004 Tif # 9
Watercad
Chief of Police Conference
Hydro Foamer
December WAC, Repair
Supplies
December Animal Transport
Equipment Repair Supplies
Hydraulic Underbody Cylinder, Lamp
Hornet Spray
Handwheel
Public Works Cleaning
Concession Supplies
January 2005 Contribution
Concession Supplies
Curb & Gutter
Insurance
Mortgage Loans Territorial Springs
Adjusting Rings
Processing
Propane
Evaluation Charge
Concession Supplies
Lakeview Hospital Pond Easements
Equipment Repair
Survey Signs,FlagStand Scale, & Data Cable
Rug,Towel & Uniform Service
Install Bike Paths & Repair Sprinkler Syst
Tire Repair
Labels
Wand /Trigger, Nozzle, Valve Ball & Install
Salt Additive & Dye
Copier Maintenance Agreement
Backup, Scanjet, Software
Membership
Batteries
Bulbs
499.73
26,263.25
280,15
135,00
181,74
200.06
59,578.50
10,550.94
543.16
272.16
42.13
20,454.33
64.00
85.00
622.78
698.79
502.79
127.85
140.00
2,098.35
3,750.00
58.02
763.00
70.90
141,385.59
269.45
14.80
9,666.44
27.90
976.12
1,352.50
74.55
680.48
4,045.25
6,380.00
25.47
182.55
201.61
948.30
461.20
6,826.65
100.00
163.90
560.59
EXHIBIT" A" TO RESOLUTION #2005-12
Johnny's TV, Inc.
Johnson Controls
Johnson, Debbie & Fuhr Trenching, Inc.
Johnson Radio Communications
Knauss, Chantell
Lake Elmo Bank
Lake Elmo Chrysler
Law Enforcement Technology Group, Inc.
Lentz, John
Linner Electric Co., Inc.
Lockrem, Richard
Magler, Jeff
Menards
Met Council
Metrocall
MGL Fitness
Mid-States Organized Crime Info Center
MN Dept of Admin lntertechnologies
MN Dept of Labor and Industry
MN Metro Fire Officers Assoc.
MN State Treasurer
National Fire Codes Subscription Service
NFPA
Nextel
Northern Tool & Equipment
Office Depot
Office Max
Oshkosh Capital
Papco, Inc.
PC Solutions
Peltier, Jenn
Peterson, Craig
Plant Health Associates, Inc.
Pollard Water
Reliance Elcetric Motors
Russell, Steve
St. Joseph Equipment
Sand Creek Group
Sanders, Shawn
Sandy's Office Coffee
Sensible Land Use Coalition
Shilts, Cindy
Signature Lighting
Sprint
Star
State Treasurers Office
Page 2
Equipment Repair
HV AC Repair PWF, Maint Agreement
CDBG Contractor Sewer Install
Quarterly Maintenance Contract
Mileage TUG Apple Valley
Payment 2nd Half 2004 Tif # 9
Keys
eMerts Mapping
CDBG Contractor Sewer Install
Convert Outlets
Professional Service
Reimburse Tuition
Maintenance Supplies
December SAC
Pager Service
Fitness Equipment
Membership
November Internet Usage
Boiler Registration, License Renewal
Membership
4th Qtr Surcharge
Subscription
Membership
Cell Phones
Tool
Office Supplies
Label Machines,Office Supplies
Fianl Lease Payment Ladder Truck
Relay
Maintenance Agreement
Reimburse Tuition
Travel Expenses Reimbursed
Aug 11 thru December 31, 2004
PTO w/case
Floor Machine Motor
Air F are to Conference
Cutting Edges
2005 Employee Assistance Program
Hydro Cad Seminar
Coffee Supplies
Seminar
IBC Nonstructural Plan Review Book
Street Light Removal
Cell Phones
Seminar
Monies from Forfeiture Vehicles
.
127.99
7,851.92
2,750.00
957.00
26.25
10,550.94
69.44
536.71
1,142.00
134.50
26,917.00
765.00
50.88
34,749.00
44.03
5,293.05
150.00
140.83
40.00
200.00
5,801.94 .
625.50
135.00
934.65
29.81
473.39
498.26
234,196.82
40.59
48.00
1,205.90
289.20
1,500.64
292.78
38.00
540.41
245.01
1,980.00
250.00
88.50
30.00
30.00
681.00
50.31
100.00 .
1,825.50
.
.
.
EXHIBIT" A" TO RESOLUTION #2005-12
Stillwater Courier News
Stillwater Equipment Co.
Stillwater Gazette
Supercircuits, Inc.
Tschofen, Carmen
Towne Place Suites
Trans Union LLC
TR Computer Sales
United Rentals
Washington County Human Resources
Washington County Information Tech Dept.
Washington County Registrar
Washington County Sheriffs Office
Washington County Treasurer's Office
Watson Co., Inc.
Wrap & Ship
Yocum Oil
Adopted by the City Council this
18th Day of January, 2005
Page 3
Publication
Maintenance Supplies
Publication
Power Supply
Contract Historian SW Staples, May's Add
Lodging Meredith
Background Checks
Permit Works & Support
Suction Hose Adapter & Camlocks
Education
Quick Access Parcel Data Update
Recording Fees
4th Qtr MDT's
Monies from Forfeiture Vehicles
Concession Supplies
Freight
Fuel
197.60
88.66
20.25
48.08
3,000.00
2,460.00
49.24
1,007.94
235.42
450.00
1,200.00
164.00
3,420.00
3,651.00
60.50
171.11
6,170.83
.
.
.
~emo
DATE:
January 14, 2005
TO:
Mayor and City Council
Chantell Knauss~
Director of Administration
FROM:
RE:
2004-2006 LELS Patrol Officer Contract
Attached for your consideration is the contract for Law Enforcement Labor Services, Inc.
representing Stillwater Patrol Officers (Local No. 257) based on the arbitration award. The
contract term is January 1, 2004-December 31, 2006.
Recommendation
Staff recommends the City Council adopt the Resolution approving the Labor Agreement
between the City of Stillwater and LELS Local No. 257.
RESOLUTION NO. 2005-13
APPROVING THE AGREEMENT BETWEEN
THE CITY OF STILL WATER AND
LAW ENFORCEMENT LABOR SERVICES, INC.
(LOCAL 257) REPRESENTING PATROL OFFICERS
FOR JANUARY 1,2004- DECEMBER 31,2006
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the attached
Agreement Between the City of Stillwater and Law Enforcement Labor Services, Inc.
representing the Stillwater Patrol Officers (Local 257) for January 1, 2004- December 31,2006
is hereby approved.
Adopted by the City Council this 18th day of January 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
LABOR AGREElVIENT
BETWEEN
THE CITY OF STILL WATER
AND
LAW ENFORCEMENT LABOR SERVICES, INC.
(LOCAL NO. 257)
.
.
January 1, 2004 through December 31, 2006
TABLE OF CONTENTS
ARTICLE PAGE
AR TI CLE I PURPOSE OF A GREEIVIENT ............................................. ................................ ......................... 4
AR TI CLE II RE C OGNITI ON ...... ........... .......................... .... .... ......... ............... ................ ...... ............................ 4
AR TI CLE 1 lID EFIN ITI ON S .................. ................... ................................... ............ ......... .............. .................... 4
ARTICLE IV EMPLOYER SECURJTY ............................................................................................................. 5
ARTICLE V EMPLOYER AUTHORJTY .........................................................................................................5
ARTI CLE VI UNION SECURJTY ................. ...................................................................................................... 5
ARTICLE VII EMPLOYEE RJGHTS - GRJEV ANCE PROCEDURE ........................................................ 6
ARTICLE VIII SAVINGS CLAUSE ..................................................................................................................8
AR TI CLE IX SEN I 0 RJTY .......... ......... ..... ............... ..... ...... .......... .... ...... ........... ...... ................ .... ............ ............ 8
AR TI CLE X D I S CIPLINE.. .... ............. ....... ....... ........ ..... ............................... ....... ............ ............. ..... ......... ........ 9
ARTI CLE XI CO NSTITUTI ON AL PROTECTION .......................................................................................... 9
AR TI CLE XII 0 VERTIM E... ..................... ...... ........ .................. ...... .... ......... ................... ........ .................. ....... 9
AR TI CLE XIII CO UR T TIME ........... ......................... ......... ......... ...... ..................... .......... ................ ....... ....... 10
ARTICLE XIV CALL BACK TIME ................................................................................................................ 10
ARTICLE XV WORKING OUT OF CLASSIFICA TION ........................................................................... 10
ARTICLE XVI SICK LEA VE........................................................................................................................... 10
ARTI CLE XVII SEVERAN CE PAY ................................................................................................................. 12
ARTICLE XVIII HOLIDAYS ........................................................ ...... .................. .................... ..... ................ 13
ARTI CLE XIX V A CA TI ON ............... ........................ ........... ..... ............................. ................ ......................... 13
AR TI CLE XX UNIFORM S ................................................... ......................... ........................................ ......... 14
AR TI CLE XXI INSURAN CE .......................... ............... ........... ........................... ................... ......................... 14
ARTICLE XXII LON GEVITY IEDUCA TI ONAL IN CENTIVE..................................................................... 14
AR TI CLE XXIII UNI ON STEWARD ............................................................................................................ 16
ARTICLE XXIV MILITARY LEA VE........................................................................................................... 16
LELS (Local No. 257) Labor Agreement
Page 2 of 18
.
.
e
ARTICLE XXV WAIVER 16
ARTICLE XXVI HOURS OF EMPLOYMENT 16
ARTICLE XXVII DURATION 16
APPENDIX A 18
LELS(Local No. 257)Labor Agreement
Page 3 of 18
LABOR AGREEMENT
BET\VEEN
THE CITY OF STILLWATER
AND
LA \V ENFORCEJ\1ENT LABOR SERVICES, INC.
(LOCAL NO. 257)
.
ARTICLE I PURPOSE OF AGREEMENT
This AGREEMENT is entered into as of January], 2004 between the City of Stillwater, hereinafter
called the EMPLOYER, and Law Enforcement Labor Services, Inc. (Local No. 257), hereinafter
called the UNION.
It is the intent and purpose of this AGREEMENT to:
].1 Assure sound and mutually beneficial working and economic relationships between
the parties hereto;
].2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S
interpretation and/or application; and
] .3 Place in written form the parties' agreement upon the terms and conditions of
employment for the duration of the AGREEMENT.
ARTICLE II RECOGNITION
2.1 The EMPLOYER recognizes the UNION as the exclusive representative, under .
Minnesota Statutes, Section 179A.03, Subd. 8, for all police personnel in the
following job classifications:
POLICE OFFICER JUVENILE OFFICER
TNVESTIGA TOR NARCOTICS OFFICER
2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion
or exclusion of a new or modified job class, the issue shall be submitted to the Bureau
of Mediation Services for determination.
ARTICLE III DEFINITIONS
3.1 UNION: Law Enforcement Labor Services, Inc.
3.2 UNION MEMBER: A member of the Law Enforcement Labor Services (Local No.
257).
3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit.
3.4 DEP ARTMENT: The City of Stillwater Police Department.
3.5 EMPLOYER: The City of Stillwater.
3.6 CHIEF: The Chief of the City of Stillwater Police Department.
3.7 UNION OFFICER: Officer elected or appointed by Law Enforcement Labor
Services, Inc. (Local No. 257).
3.8 OVERTIME: Work performed at the express authorization of the EMPLOYER in
LELS (Local No. 257) Labor Agreement
.
Page 4 of 18
.
excess of the employee's scheduled shift.
3.9 SCHEDULED SHIFT: A consecutive work period including two rest breaks and a
lunch break.
3. I 0 REST BREAKS: A period during the scheduled shift during which the employee
remains on continual duty and is responsible for assigned duties.
3.1 I LUNCH BREAKS: A period during the scheduled shift during which the employee
remains on continual duty and is responsible for assigned duties.
3.12 PROBATIONARY PERIOD: Newly hired employees shall serve a probationary
period of one year (12 months from the date of hire). Probationary employees may be
terminated at the sole discretion of the EMPLOYER.
ARTICLE IV EMPLOYER SECURITY
The UNION agrees that during the life of this AGREEMENT it will not cause, encourage,
participate in or support any strike, slow-down or other interruption of or interference with
the normal functions of the EMPLOYER.
ARTI CLE V
5.1
.
5.2
EMPLOYER AUTHORITY
The EMPLOYER retains the full and unrestricted right to operate and manage all
manpower, facilities and equipment; to establish functions and programs; to set and
amend budgets; to determine the utilization of technology; to establish and modify the
organizational structure; to select, direct and determine the number of personnel; to
establish work schedules and to perform any inherent managerial function not
specifically limited to this AGREEMENT.
Any term and condition of employment not specifically established or modified by
this AGREEMENT shall remain solely within the discretion of the EMPLOYER to
modify, establish or eliminate.
ARTICLE VI UNION SECURITY
6.1 The EMPLOYER shall deduct from the wages of employees who authorize such
deduction in writing an amount necessary to cover monthly UNION dues or a "fair
share" deduction as provided by Minnesota Statutes 179A.06, Subdivision 3, if the
employee elects not to become a member of the UNION. Such monies shall be
remitted as directed by the UNION.
6.2 The UNION may designate employees from the bargaining unit to act as a Steward
and an alternate and shall inform the EMPLOYER in writing of such choice and
changes in the position of Steward and/or alternate.
6.3 The EMPLOYER shall make space available on the employee bulletin board for
posting UNION notices and announcements.
6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and
all claims, suits, orders or judgments brought or issued against the EMPLOYER as a
result of any action taken or not taken by the EMPLOYER under the provisions of
this Article.
.
LELS (Local No. 257) Labor Agreement
Page 5 of 18
ARTICLE VII EMPLOYEE RIGHTS - GRIEV ANCE PROCEDURE
7.1 DEFINlTION OF A GRIEVANCE
A grievance is defined as a dispute or disagreement as to the interpretation or
application of the specific terms and conditions of the AGREEMENT.
7.2 UNION REPRESENTATIVES
The EMPLOYER will recognize representatives designated by the UNION as the
grievance representatives of the bargaining unit having the duties and responsibilities
established by this Article. The UNION shall notify the EMPLOYER in writing of
the names of such UNION representatives and of their successors when so designated,
as provided by Section 6.2 of this AGREEMENT.
7.3 PROCESSING OF A GRIEVANCE
It is recognized and accepted by the UNION and the EMPLOYER that the processing
of grievances as hereinafter provided is limited by the job duties and responsibilities
of the employee and shall therefore be accomplished during normal working hours
only when consistent with such employee duties and responsibilities. The aggrieved
employee and a UNION representative shall be allowed a reasonable amount of time
without loss in pay when a grievance is investigated and presented to the
EMPLOYER during normal working hours provided the employee and the UNION
representative have notified and received the approval of the designated supervisor
who has determined that such absence is reasonable and would not be detrimental to
the work of the EMPLOYER.
7.4 PROCEDURE
Grievances as defined in Section 7.1 shall be resolved in conformance with the
following procedure:
SteD 1. An employee claiming a violation concerning the interpretation or application
of this AGREEMENT shall, within twenty-one (21) calendar days after such
alleged violation has occurred, present such grievance to the employee's
supervisor as designated by the EMPLOYER. The EMPLOYER - designated
representative will discuss and give an answer to such Step 1 grievance within
ten (10) calendar days after receipt. A grievance not resolved in Step 1 and
appealed in Step 2 shall be placed in writing setting forth the nature of the
grievance, the facts on which it is based, the provision or provisions of the
AGREEMENT allegedly violated, the remedy requested, and shall be
appealed to Step 2 within ten (10) calendar days after the EMPLOYER-
designated Representative's final answer in Step 1. Any grievance not
appealed in writing to Step 2 by the UNION within ten (10) calendar days
shall be considered waived.
SteD 2. If appealed, the written grievance shall be presented by the UNION and
discussed with the EMPLOYER-designated Step 2 Representative. The
EMPLOYER-designated Representative shall give the UNION the
EMPLOYER's Step 2 answer in writing within ten (10) calendar days after
receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be
appealed to Step 3 within ten (10) calendar days following the EMPLOYER-
LELS (Local No. 257) Labor Agreement
.
.
.
Page 6 of 18
.
7.5
.
7.6
.
designated Representative's final Step 2 ans'wer. Any grievance not appealed
in writing to Step 3 by the UNION within ten (10) calendar days shall be
considered waived.
SteD 3. If appealed, the written grievance shall be presented by the UNION and
discussed with the EMPLOYER-designated Step 3 Representative. The
EMPLOYER-designated Representative shall give the UNION the
EMPLOYER'S answer in writing within ten (10) calendar days after receipt of
such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to
Step 4 within ten (l 0) calendar days following the EMPLOYER-designated
Representative's final answer in Step 3. Any grievance not appealed in writing
to Step 4 by the UNION within ten (10) calendar days shall be considered
waived.
SteD 4. A grievance unresolved in Step 3 and appealed to Step 4 by the UNION shall
be submitted to arbitration subject to the provisions of the Public Employment
Labor Relations Act of] 97], as amended. The selection of an arbitrator shall
be made in accordance with the "Rules Governing the Arbitration of
Grievances," as established by the Bureau of Mediation Services.
ARBITRATOR'S AUTHORITY
A. The arbitrator shall not have the right to amend, modifY, nullifY, ignore, add to
or subtract from the terms and conditions of this AGREEMENT. The
arbitrator shall consider and decide only the specific issue(s) submitted in
writing by the EMPLOYER and the UNION and shall have no authority to
make a decision on any other issue not so submitted.
B. The arbitrator shall be without power to make decisions contrary to or
inconsistent with or modifYing or varying in any way the application oflaws,
rules or regulations having the force and effect oflaw. The arbitrator's
decision shall be submitted in writing within thirty (30) days following the
close of the hearing or the transmission of briefs by the parties, whichever be
later, unless the parties agree to an extension. The decision shall be binding
on both the EMPLOYER and the UNION and shall be based solely on the
arbitrator's interpretation or application of the express terms of the
AGREEMENT and to the facts of the grievance presented.
C. The fees and expenses for the arbitrator's services and proceedings shall be
borne equally by the EMPLOYER and the UNION provided that each party
shall be responsible for compensating its own representatives and witnesses.
If either party desires a verbatim record or the proceedings it may cause such a
record to be made, providing it pays for the record. Ifboth parties desire a
verbatim record of the proceedings, the cost shall be shared equally.
WAIVER
If a grievance is not presented within the time limits set forth above, it shall be
considered "waived". If a grievance is not appealed to the next step within the
specified time limit or any agreed extension thereof, it shall be considered settled on
LELS (Local No. 257) Labor Agreement
Page 7 of 18
the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a
grievance or an appeal thereof within the specified time limits, the UNION may elect .
to treat the grievance as denied at that step and immediately appeal the grievance to
the next step. The time limit in each step may be extended by mutual written
agreement of the EMPLOYER and the UNION in each step.
7.7. CHOICE OF REMEDY
If, as a result of the written EMPLOYER response to Step 3 the grievance remains
unresolved, and if the grievance involves the suspension, demotion or discharge of an
employee who has completed the required probationary period, the grievance may be
appealed either to Step 4 of Article VII or a procedure such as: Civil Service,
Veteran's Preference or Fair Employment. If appealed to any procedure other than
Step 4 of Article VII, the grievance is not subject to the arbitration procedure as
provided in Step 4 of Article VII. The aggrieved employee shall indicate in writing
which procedure is to be utilized, Step 4 of Article VII or another appeal procedure
and shall sign a statement to the effect that the choice of any other hearing precludes
the aggrieved employee from making a subsequent appeal through Step 4 of Article
VIl.
ARTICLE VIII SA VINGS CLAUSE
This AGREEMENT is subject to the laws of the United States, the State of Minnesota and the City
of Stillwater. In the event any provision of this AGREEMENT shall be held to be contrary to law by
a court of competent jurisdiction from whose final judgment or decree no appeal has been taken .
within the time provided, such provision shall be void. All other provisions of this AGREEMENT
shall continue in full force and effect. The voided provision may be renegotiated at the written
request of either party.
ARTICLE IX SENIORITY
9.1 Seniority shall be determined by the employee's length of continuous employment
with the Police Department and posted in an appropriate location. Seniority rosters
may be maintained by the Chief on the basis of time in grade and time within specific
classifications.
9.2 During the probationary period a newly hired or rehired employee may be discharged
at the sole discretion of the EMPLOYER. During the probationary period a promoted
or reassigned employee may be replaced in their previous position at the sole
discretion of the EMPLOYER.
9.3 A reduction of the work force will be accomplished on the basis of seniority.
Employees shall be recalled from layoff on the basis of seniority. An employee on
layoff shall have an opportunity to return to work within two (2) years of the time of
their layoff before any new employee is hired.
9.4 Senior employees will be given preference with regard to transfer, job classification
assignments and promotions when the job relevant qualifications of employees are
equal.
LELS (Local No. 257) Labor Agreement
Page 8 of 18
.
.
9.5
ARTI CLE X
10.1
10.2
]0.3
] 0.4
]0.5
10.6
.
] 0.7
Senior qualified employees shall be given shift assignment preference after eighteen
(18) months of continuous full-time employment.
DISCIPLINE
The EMPLOYER will discipline employees for just cause only. Discipline will be in
one or more of the following fonns:
a) oral reprimand;
b) written reprimand;
c) suspension;
d) demotion; or
e) discharge.
Suspensions, demotions and discharges will be in written form.
Written reprimands, notices of suspension and notices of discharge which are to
become part of an employee's personnel file shall be read and acknowledged by
signature of the employee. Employees and the UNION will receive a copy of such
reprimands and/or notices.
Employees may examine their own individual personnel files at reasonable times
under direct supervision of the EMPLOYER.
Discharges will be preceded by a five (5) day suspension without pay.
Employees will not be questioned concerning an investigation of disciplinary action
unless the employee has been given an opportunity to have a UNION representative
present at such questioning.
Grievances relating to this Article shall be initiated by the UNION in Step 3 of the
Grievance Procedure under Article VII.
ARTICLE XI CONSTITUTIONAL PROTECTION
Employees shall have the rights granted to all citizens by the United States and Minnesota State
Constitutions.
ARTICLE XII OVERTIME
12.1 Employees will be compensated at one and one-half (1-1/2) times the employee's
regular base pay rate for hours worked in excess of the employee's regularly scheduled
shift.
Changes in shifts do not qualify an employee for overtime under this Article.
12.2 Overtime will be distributed as equally as practicable.
12.3 Overtime refused by employees will, for record keeping purposes under Article 12.2,
be considered as unpaid overtime worked.
12.4 For the purpose of computing overtime compensation, overtime hours worked shall
not be pyramided, compounded or paid twice for the same hours worked.
12.5 Overtime will be calculated to the nearest fifteen minutes.
12.6 Employees requesting in writing to the EMPLOYER to receive compensatory time off
in lieu of paid overtime as established by Section 12.1 of this Article shall be allowed
such compensatory time at a time mutually agreeable between the employee and the
LELS (Local No. 257) Labor Agreement
.
Page 9 of ] 8
Police Chief. Carry over of compensatory time off shall be at the sole discretion of
the Police Chief. Any compensatory time not taken or not authorized to be carried
over by December 3] st of each calendar year shall be paid off on that date.
ARTICLE XIII COURT TIME
An employee who is required to appear in court on their scheduled off-duty time shall receive a
minimum of two (2) hours pay at one and one-half (1- I /2) times the employee's base pay rate. An
extension or early report to a regular scheduled shift for court appearances does not qualify the
employee for the two (2) hour minimum.
ARTICLE XIV CALL BACK TIME
An employee who is called to duty during their scheduled off-duty time shall receive a minimum of
two (2) hours pay at one and one-half (1-1 /2) times the employee's base pay rate. An extension of or
early report to a regularly scheduled shift for duty does not qualify the employee for the two (2) hour
mmlmum.
ARTICLE XV WORKlNG OUT OF CLASSIFICATION
Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher
job classification for one work period or more shall receive the salary schedule of the higher
classification.
ARTICLE XVI SICK LEAVE
16.1 EMPLOYEES HIRED PRIOR TO APRIL 24, 1989
a. All full-time employees shall, after a term of employment of six (6) months,
be qualified to receive payments on account of physical disability to work by
reasons of sickness. For the purpose of this contract sickness shall include
injury other than accident or injury arising out of and in the course of
employment by the City. Sickness disability benefits shall be as follows:
1. If term of employment has been six (6) months, but less than two (2)
years, one (1) week at full pay.
2. If term of employment has been 2 to 5 years, full pay for four (4)
weeks, half pay for nine (9) weeks.
3. If term of employment has been 5 to 10 years, full pay for thirteen (13)
weeks, half pay thirteen (13) weeks.
4. If term of employment has been 10 to 15 years, full pay for thirteen
(13) weeks, half pay for thirty-nine (39) weeks.
5. If term of employment has been 15 to 20 years, full pay for twenty six
(26) weeks, half pay for twenty-six (26) weeks.
6. If term of employment has been 20 to 25 years, full pay for thirty-nine
(39) weeks, half pay for thirteen (13) weeks.
7. If term of employment has been 25 years or more, full pay for fifty-two
(52) weeks.
b. No disability benefits shall be paid for absence in excess of three (3)
LELS (Local No. 257) Labor Agreement
Page 10 of 18
.
.
.
.
c.
consecutive days without a doctor's certification as to sickness.
Successive periods of sickness disability shall be counted together as one
period in computing the period during which the employee shall be entitled to
benefits, except that any sickness occurring after an employee has been
continually engaged in the performance of duty for one year shall be
considered as a new sickness and not part of any disability which preceded
such period of one year.
Any employee who is receiving Worker's Compensation benefits because of
job connected injury or sickness shall, if the employee assigns their check to
the City of Stillwater, receive full wages for that period. Of, if the employee is
receiving Worker's Compensation and does not assign their check, the
employee will be paid for the difference between the Worker's Compensation
allowance and their regular weekly pay. Sick leave shall then be figured on a
prorated basis with no deduction ofleave being made for that portion of the
employee's absence which is covered by Worker's Compensation.
For the purpose of this Article, sick leave shall accrue in accordance with the
schedule in Section 16.1 on the January 1 st immediately preceding the
anniversary date of employment.
d.
e.
16.2 Sick leave will be suspended after benefits have been exhausted. However, an
employee who has fulfilled all of the requirements for vacation which has not been
taken may request vacation pay during disability. After all sick leave benefits have
been exhausted any disabled employee may apply, in writing, for an authorized leave
of absence which when added to the period for which benefits have been paid shall
not exceed one year. Such application shall be accompanied by a physician's
certificate to the effect that such disabled employee has not been able to return to
work. Upon return to employment, the employee shall retain all accumulated service
credit of time worked prior to the employee's disability but shall receive no service
credit for the period of absence.
.
16.3 EMPLOYEES HIRED AFTER APRIL 24, 1989
.
1.
All full-time employees hired after April 24, 1989 shall, after a term of
employment of one year, be qualified to receive payments on account of
physical disability to work by reason of sickness. For the purpose of this
Contract, sickness shall include injury other than accidental injury arising out
of and in the course of employment by the City. Sickness benefits shall be as
follows:
a. If term of employment has been one year but less than two years, one
week of full pay.
b. Ifterm of employment has been 2 to 5 years - full pay 4 weeks; half
pay 9 weeks.
c. If term of employment has been 5 to 10 years - full pay 13 weeks; half
pay 13 weeks.
LELS (Local No. 257) Labor Agreement
Page II of] 8
d. If term of employment has been 10 to ] 5 years - full pay 13 weeks; ...
half pay 39 weeks.
e. If term of employment has been 15 to 20 years - full pay 26 weeks;
half pay 26 weeks.
f. If term of employment has been 20 - 25 years - full pay 39 weeks; half
pay] 3 weeks.
g. If term of employment has been 25 years or more - full pay 52 weeks.
2. No disability benefits shall be paid for absences in excess of three consecutive
days without a doctor's certificate as to sickness disability.
3. Sickness disability benefits usage shall be subject to the following conditions:
a. An employee may use the full entitlement only once annually.
b. Any days used by an employee must be replaced at the following
earning rate: employee shall earn sickness disability leave at the rate
of two shifts for each month worked.
c. Sickness disability leave time cannot be earned during the time an
employee is on sick leave.
d. Sickness disability leave time shall be earned as a replacement for used
leave time by only those employees who have utilized the benefit.
4. Any employee receiving Worker's Compensation benefits because of job
connected injury or sickness shall, ifhe assigns his check to the City, receive
full wages for that period. Or, if the employee is receiving Worker's
Compensation and does not assign their check, the employee will be paid for
the difference between the Worker's Compensation allowance and their .
regular weekly pay. Sick leave shall than be figured on a prorated basis with
no deduction ofleave being made for that portion of the employee's absence
which is covered by Worker's Compensation insurance.
5. Sick leave shall not be granted if the absence is due to an injury resulting from
intoxication or from fighting.
6. Sick leave will be suspended after benefits have been exhausted; however, an
employee who has fulfilled all of the requirements for a vacation which has
not been taken may request vacation pay during disability.
After all sick leave benefits have been exhausted, any disabled employee may
apply in writing for an authorized leave of absence without pay; provided that
the period of such leave when added to the period during which benefits have
been paid shall not exceed one (l) year. Such application shall be
accompanied by a physician's certificate stating that such disabled employee
had not been able to return to work. Upon return to active employment, the
employee shall retain all accumulated service credit for time worked prior to
his disability, but shall receive no such credit for the period of absence.
ARTICLE XVII SEVERANCE PAY
One-half of unused disability benefits shall be granted as severance pay upon retirement due
to age or physical disability to employee having completed not less than ten (10) years of
LELS (Local No. 257) Labor Agreement
.
Page] 2 of 18
.
.
.
service with the City. In the event of death while still employed, the surviving spouse, if any,
or if no surviving spouse, minor children, if any, shall be entitled to such severance pay in the
same amount as though such employee had retired due to age or physical disability, as
provided above, but in no event shall such death benefit exceed sixty (60) days of full pay.
ARTICLE XVIII HOLIDAYS
18.] Employee shall be entitled to eleven (11) paid holidays per year.
18.2 Holiday pay shall be made the first pay day in the month of December of each year.
18.3 The hourly rate for holiday pay shall be computed on a forty (40) hour week or one
hundred seventy-three (173) hours per month.
18.4 Any employee required to work on any of the following holidays shall be granted an
additional one-half (1/2) times the employee's base pay rate in addition to regular pay
and holiday pay for the entire shift in recognition of said holiday.
New Year's Day Martin Luther King Day President's Day
July 4th Memorial Day Labor Day
Veterans Day Thanksgiving Day Christmas Day
] 8.5 Immediately preceding the 1 st anniversary date of employment the employee shall be
entitled to one additional floating holiday without holiday pay.
ARTICLE XIX VACATION
19.1 Permanent employees shall be entitled to the following schedule:
From 0 thru 12 months employment 6.66 hours per month
From 1 year thru 4 years employment 80 hours per year
After 4 years thru 10 years employment 120 hours per year
After 10 years thru 15 years employment 160 hours per year
After 15 years 8 additional hours for each year
up to twenty years for a
maximum of 200 hours.
LELS (Local No. 257) Labor Agreement
Page 13 of18
19.2
Vacation shall accrue on the January I st immediately preceding the anniversary date .
of employment and must be taken within one (I) year except that a maximum of
eighty (80) hours of vacation may be carried over into the next year. There shall be a
maximum of240 vacation during anyone (l) calendar year.
19.3 One continuous vacation period shall be selected on the basis of seniority until March
I st of each calendar year.
ARTICLE XX UNIFORMS
The EMPLOYER shall provide required uniform articles and equipment, including Juvenile Officer
clothing.
ARTICLE XXI INSURANCE
2 I. I A. Effective January 1, 2004, the EMPLOYER will contribute up to Five Hundred
Ninety-nine Dollars and eighty-two cents ($599.82) per month, per employee toward
group health insurance coverage, including dependent coverage.
Effective January 1, 2005, the EMPLOYER will increase monthly contribution by
Fifty Percent (50%) of the increase in premium.
Effective January 1, 2006, the EMPLOYER will increase monthly contribution by
Fifty Percent (50%) of the increase in premium.
21.2 Ten dollars ($10) of the maximum stated in 21.1 may be utilized to provide an .
employee dental insurance program for all unit employees if the UNION notifies the
EMPLOYER that the unit employees desire such coverage.
21.3 The EMPLOYER will provide a $20,000 term life insurance policy for each
employee.
ARTICLE XXII LONGEVITY/EDUCATIONAL INCENTIVE
22.1 All full-time employees hired prior to April 24, 1989 shall be eligible to receive
longevity/educational incentive pay according to the following schedules:
A. LONGEVITY PAY
1) Employees shall choose to be paid supplementary pay based on
education credits as outlined in Section 22.lB of this Article or
monthly longevity pay as follows:
Patrol
Officer
Narcotics Off/
Juvenile Off/
Investigator
Effective Januarv 1. 2004
After 4 years of
continuous employment
$ 84.50
$ 88.00
After 8 years of
LELS (Local No. 257) Labor Agreement
.
Pagel40fl8
.
continuous employment
$ I 41. 00
$146.00
After 12 years of
continuous employment
$197.00
$204.00
After 16 years of
continuous employment
$253.50
$263.00
2) These dollar amounts will be paid for longevity until such time as the dollar amount
generated by the longevity pay program for other City employees equals or exceeds
these amounts. At that time, the longevity pay program in effect for other City
employees will be adopted for all employees.
B. EDUCATIONAL INCENTIVE PAY
1) After twelve (12) months of continuous employment, each employee shan
be eligible to receive pay as follows:
Education Credits stated in
terms of College Pay Increments
Ouarter Credits Years of Service
One Two Three
Effective Januarv 1,2004
. 45 - 89 credits $ 67.57 $ 76.02 $ 84.46
90 - 134 credits $112.89 $127.00 $141.11
135 - 179 credits $157.69 $177.37 $196.73
180 or more credits $202.70 $228.04 $253.38
Not all courses are to be eligible for credit. Courses receiving qualifYing
credits must be job-related. (Thus, a 4 year degree is not automatically 180
credits -- or a 2 year certificate is not automatically 90 credits.)
Job related courses plus those formally required to enter such courses shall be
counted. If Principles of Psychology (8 credits) is required before taking
Psychology of Police Work (3 credits), completion of these courses would
yield a total of 11 qualifying credits. C. E. U.'s (Continuing Education Units)
in job related seminars, short courses, institutes, etc., shall also be counted.
The EMPLOYER shall determine which courses are job related.
.
Disputes are grievable based on the criteria outlined in the award of Minnesota
Bureau of Mediation Services Case NO. 78-PN-370-A.
LELS (Local No. 257) Labor Agreement
Page 15 of 18
c.
Employees may choose supplementary pay either for length of service or for
educational credits no more often than once every twelve (12) months .
22.2 For all employees hired after April 24, 1989, monthly longevity pay shall be established as
follows, based on top patrol:
Effective Januarv 1,2004
a. $76.00 per month after 5 years through 10 years.
b. $153.00 per month after 10 years through 15 years.
c. $229.00 per month after 15 years through twenty years.
d. $274.00 per month after twenty years and thereafter.
ARTICLE XXIII UNION STEWARD
The EMPLOYER agrees that the employee designate Steward under Article 6.2 of this
A GREEMENT shall be allowed a maximum of forty (40) hours of duty time annually to
attend to UNION matters as designated by the UNION in addition to the other Steward
activities as provided for in this AGREEMENT.
ARTICLE XXIV MILITARY LEAVE
The EMPLOYER agrees to allow military leave as provided by law.
ARTICLE XXV WAIVER
25.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations .
regarding terms and conditions of employment, to the extent inconsistent with the '
provisions of this AGREEMENT, are hereby superseded.
25.2 The parties mutually acknowledge that during the negotiations which resulted in this
AGREEMENT, each had the unlimited right and opportunity to make demands and
proposals with respect to any term or condition of employment not removed by law
from bargaining. All agreements and understandings arrived at by the parties are set
forth in writing in this AGREEMENT for the stipulated duration of this
AGREEMENT. The EMPLOYER and the UNION each voluntarily and
unqualifiedly waives the right to meet and negotiate regarding any and all terms and
conditions of employment referred to or covered in this AGREEMENT or with
respect to any term or condition of employment not specifically referred to or covered
by this AGREEMENT, even though such terms or conditions may not have been
within the knowledge or contemplation of either or both of the parties at the time this
contract was negotiated or executed.
ARTICLE XXVI HOURS OF EMPLOYMENT
The work week will consist of an average forty (40) hours per week.
ARTICLE XXVII DURA TION
The AGREEMENT shall remain in full force and effect for a period commencing January 1,
LELS (Local No. 257) Labor Agreement
.
Page 16 of 18
.
.
.
2004 through December 31,2006. In the event a new AGREEMENT is not in effect January
I, 2007 all compensation, working conditions and benefits shall remain in effect as set forth
in this AGREEMENT until a successor AGREEMENT is effected.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this
_ day of . 2005
FOR THE CITY OF STILL WATER:
FOR LELS (Local No. 257):
LELS (Local No. 257) Labor Agreement
Page 17 of 18
APPENDIX A
.
MONTHL Y WAGE SCHEDULE
The following wage schedule shall be in effect:
Effective
January 1.2004
Start
70% of Top Patrol
75% of Top Patrol
80% of Top Patrol
90% of Top Patrol
$4,572.20
After 6 months
After 12 months
After 24 months
After 36 months (Top Patrol)
DIFFERENTIAL PAY
Effective Effective
January I. 2005 January 1,2006
70% of Top Patrol 70% of Top Patrol
75% of Top Patrol 75% of Top Patrol
80% of Top Patrol 80% of Top Patrol
90% of Top Patrol 90% of Top Patrol
$4,709.37 $4,850.65
Juvenile OfficerlInvestigator/Narcotics Officer
$175.00 per month over the Top Patrol (36 month) rate.
.
Page 18 of 18
LELS (Local No. 257) Labor Agreement
.
.
.
.
RESOLUTION NO. 2005-14
APPROVING SALARY SCHEDULE
FOR SEASONAL P ARKlNG LOT ATTENDANTS
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective
February 1, 2005, the salary schedule for Seasonal Parking Lot Attendants is hereby approved.
Entry $8.00/Hour
2nd Year $8.50/Hour
3rd Year $9.00/Hour
4th Year $9.50/Hour
5th Year/Maximum $lO.OO/Hour
Adopted by the City Council this 18th day of January 2005
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
cSti ]wJlter_
- --- ~
lWI~"''''l.(. O. ..1....r~()1.,..1)
216'\'. ,Jtlt Street
Stilhn,ter. JIN ;";5()82
TelelJJlOne: ';5 J ...J3().88()() "'flX: 6;";].cl:W-1W()9
.
ilPPLICil TI01V FOR SPEC'IAL EVEj~T
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
/ - &- . (5
APPLICANT INFORMA TlON
Organization
J , 1
1 i". > ,I "j, -
I h 11/ l..L.{a p~ 1)/ (} Of"rr. 5 l-rSS c!..- .
i ( ( '11 .
rj ~'lnltr";. LCft/ICiiviS . _
.'717 ,1c.l-V'viD H'C-r S Stf 307
[7'Olrifn \/0 lIf V. state. pAN Zip_S~_S!l;{(g_
ltp3--'31 ~--S__333 A1tJf2~~umber ________________________
Type of
Organization
Non-Profit
For-Profit
1'/.
Contact Person
Address
City
Daytime Phone
EVENT INFORMA TlON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event
iO- I~ 05
Hours of Event 10 Ct \'\/\ -- \:':l v\/\
(Special Events conducted after 1J:OO p.m., require
Council approval of a variance to the noise ordinance)
.
Purpose & Desc~ption of Event
f 1 \(\V\\A CA.Y
Ii. ~~),.-Lk {D ~ rO--ev.s.(
~Vl ( ) n f i) -fr,v c\. \ (dot +e C'~
. -/
Proposed Location of Event (be
specific)
:->
\ \('X\Pf;,
\"')(\/Lk
1J..V\ A 1 A ~CJ k \rCi,L+t
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
Type of Event
~uv\v O-c\~V~
Estimated number of people to
attend
\(0) -. \50
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Permit to Consume
N II\. Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
/\/ i ,~ (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee)
Selling Alcohol
Site Map (required) V (attach to application)
. Impact on Parking (requiredL__________ Describe:
(CONTINUE ON BACK)
Special Signage
/
Describe: bctr\ ne ~ {-€Q lul S -it d ,~SL{t' iJ.,i~
I
Letter of Approval by Property Owner if on Private
Property (attach to application)
.
Tents or Membrane Structures
Cooking Operations
Water Activities (River/Lakes)
Size Location
Propane Deep fat frying
River Lake Name:
Exiting Points
Other
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
EMT Standby
Ambulance
Standby
Fire
Department
Standby
Describe
Police Officer Needed
What Streets:______________________________________________
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
351-4900) to arrange for officer
(Applicant to pay for restrooms - Contact Public Works 275-4100)
Restrooms (Portable)
Live Entertainment
Type of Music
/)' .
rll/-- l!iC^- }h00--e
Applicant Signatute
,
Community Development v(
City Administrator I I
City Clerk W
Fire Chief 1\--1
Police Chief ~
Public Works Director I I
Public Works Superintendent I ,
Parks Board Approval Required I I
Planning Comm. Appr. Required I I
City Council Approval Required I I
Level of PromotionlAdvertisement \'Y\.J\V\ eV .{' j \...i2-/\ 3/ k1i~ Oc hiA.'U2.
Other Info the City should be aware of: ,theu ~'I ~ I pi' GVtne C.J'(b"-.,\ Vlo 0 lAQ rds
I, I J .
0P,\ lv\,L SSlf;l) -1, t is.f 1')lvJ (i lVL-LJc m
. (VYLt K cllvec h or".
-..OFFICE USE ONLY.
;'U~j%i}\ti,<"
'I
Comments:
r1 (;~
~
6+U-J. n11-0[\
. V l) - ~
/-J2-~C~
FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
Deposit $250,00
Other Fees:
.
TOTAL FEES
Revised: July 15, 2004
.
.
82
~z
ON< HILL !. ~
CT.N ~o( otLL>NO~_RO
--~--
(~,/
~
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r II
....('j 1\. () f
Qr ""water
-- ~ ~,
/o."Ki"eeri"K De/I<lrIme", "
PARKS
15
cu">.<;~e~ ~~
~\\ ~n"co'o__~ . --14~''-:.-.--
5 ~\ ~ ~ j\J2J~~IA~;'
f_ _.1 L N)~ ~ ~)iL n~~il
. _:7~_,:_-' ~~_.:._..'._'..__~____....::._-,. __....:.~___.-...._~_~~_....
1. PIONEER PARK
2. LlL Y LAKE PARK
3. WASHINGTON PARK
4. LOWELL PARK
5. NORTHLAND PARK
6. SUNRISE PARK
7. MEADOWVIEW PARK
8. RAMSEY. GROVE PARK
9. STAPLES FIELD
10. SO. BROADWAY. TRIANGLE PARK
11. SCHULENBERG PARK
12. McKUSICK PARK
13. BENSON PARK
14. ANEZ RIDGE PARK
15. KOLLlNER PARK
16. NIGHTINGALE PARK
17. BROWN'S CREEK NATURE PARK
18. LEGENDS GAZEBO
19 CROIXWOOD OPEN SPACE
20. LONG LAKE OPEN SPACE
21. St. CROIX VALLEY REC. CENTER
\ 22. McKUSICK LAKE TRAIL & DIKE
~ ..., 23 CREEKSIDE PARK
, ~ "~4 RESERVOIR PARK
~ I ... ~5 HERITAGE PARK
~ Qli_LEGENDS PARK
SCHock ~I.iTRICT PROPERTY
27. RARFORD ELEMENTARY SCHOOL
28~ILY LAt<e--E.~EMENTARY SCHOOL
2'! JAYCEE BALL'I<.lELDS
. STONEBRIDGE EtEt,tENTARY SCHOOL
3. ASHINGTON CHARr"ER'SCHOOL
32, LWATER JUNIOR HIGH SCHOOL
33. OLD LETIC FIELD ',,__
34. OAK PA HEIGHTS ELEMENTAR'(SCHOOL
""
''\
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I:'
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- n~n. ~.
\
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1
TRAILS
BIKEWAY
( \...' FXISTlNG 41_ CIT Y PROPERT Y 0.25 0 0.25 Miles
( ,-' PROPOSED ... SCHOOL DISTRICT ~':\:!'~. .- -.--
l'\']l~\,~ht .,', :(~l: ('ill "1',";11111\,11,,
JAN-05-2005 11:51
PILLSBURY BOTTINEAU
6126681540
P.02
.
21 {J J". Ida Street
oStm..,nler", UN !;i)()1J;2
T~r~p.."ne~ "5J .J/.,q.B8"Q Fax: f)(;j-43".Rtl09
IJPPl.ICA.TION FOR SPECIAL EVENT
All items on application MUST be compfeted and received by the City 45 days prior to proposed
event
Incomplete applications ~III not be processed
Submittal DatQ:
\ - 5 - OS
M'YSL
Mly')ntx..ok 'In 11+ ~
5 K; kC\.9lAf Type of
Organization
Non-Profit
For-Profit
APPLICANT INFDRMA rfON
Organization
Contact PerSOn
fV\(Af' k \' rLl~_pe'
1~03 S I ~~,~e.ft
s+~ II w./Q. +e ~ State {V\ f\L ZiP_~~~Z-
051- 4 3G-~l-(S q Alternate Numbor ________ ____________
Address
cay
Daytime Phone
, . u. ~:.;' ',",' ':'I..f~""::~." ~.:'t')~~.::;.;:'. "'I~_:~ :,~" .
. . . .. -'. .
, .
.. .
, /...
EvENT fNFORMA nON (Speeial Events Involving the U$Q of City Property msy require Park Board or Parking
Commission Review. Events On Private Property may ~qllire Plannin9 Commission review)
Dale(s) of Event
Ja.n J- qJ 2ro5
Hours of Even t l -..:3
(Special EV!i!nts c;ondlJcfed after 70:00 p.m., require
Counc;il approval of a variancQ to tlle noIse ordintlnce)
.
Purpose & Df1script\~n of Event .0... "::. k
~h;Ir1r-eV\~~, Y"t:tCe. C\:"4- lJrOvVr cV"e~ '_1,..'
't~'f'> <; C\(")A t recrflO\HOVli ~ffXJ""'hAVl'-T't:.:->
t ~ . '....f1\O=-- , if v\ ) I, r'"\ ~ .
o'A+s,\de
Proposed Location of Event (b4!!
specific)
~roA)(lS tree{- lr~ lis
Type of e"9nt
5 K ~ Rat.0~
30
If LOWl!1I P~rk Is to be
used:
North Low(!lI Park or
South Lowell Park
(Circle which one or both)
Estimal~d number of people to
attend
~
.r.., . ~'~: ~~r'. > ~'I . ? '.::':.. \~~'~~f~r;, :!:~~ ;~: .,~ ~:: ~:,"; ':'?~ ,;.' ~ ~l: !~.~ ,',:;!'~' " . \ ;' ~',: '~I r'r':~,:, ~~ '.\ ~.~;, ::: ~'7:' ;; I~"; ~I. '~'I .' \.
~. ~.\': . ::.: :;.., I-~;":::~I .:.~,,.,,:.. . ,., ".. I ~, ~.'..,.'
Following Information must be suppfled
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in tn. Sf:j:2ce)
S@lIlng Alc:oho'
Tempor;Jry Llquor l.Ic:o"s.,~ are ONL yo :J'r.),"Qble fo non-profit organ/z/lrions. $25.00 per day
(For 110., CfI"wmptil>fl pI beer. w;nl1, ""'''I! Coo/Qf$. :tltri Mfl1 Ilquor M f'lIbllC f1roMrly ("I/r~). U5.flQ fee]
Pl!rmlt to Consume
Site Map (requir9d)
Impact on Parking (requiredL
(eU8Ch lo applfclJf/rm)
Describe:
.
(CONTINUE ON BACK)
JRN-05-2005 11:51
PILLSBURY BOTTINERU
6126681540
P.03
Special Signage
Desc:rlbe:
LeUei. of Approval by PropClrty Own~r 11 on Private
Property (attach to application)
.
Tents or M~nlbr3"e Structurl!S
Cooking Operations
Water ActivIties (River/La~e$)
Si~Q
Propane
River Lake Name: ___
Location
Deep f~tfryjng
Exiting Points
Other
EMS Nned$
Open FlamE! or Burning
Operattons
FlrewQrks
Street Closur@
EMT Standby
Ambulance
Standby
Fire
Departl1lent
StandbY.
Describe
Police Officer Needed
Resvooms (Portabl~)
What StI"MtS:______.- -_----_
(Required If a/coho/Is being served on pvbllc property snd attendance ;s over 75
people or at the diccretjon of the police Chief) - Contact Stlllwat~r Pollc~ (651-.
351-4900) to arra"ge for officer
(Applicant to pay for restrooms - Con tad PlIblic Works 275-4100)
LIve Entertainment
Typ~ of Music
Level of Promotion/Advertisement
~\ l -e.r4
0.-+
\ o..(IA (
()UiJ0tJ{" tJ (~i/Vlle! b.Grt~
Other Info the City should be aware of:
APp~l~"~ I^ v'~~
.
, ",....,,'I""Il"';.'.','r,...."-.'..,..;(~:,T~~""..~~..,.......,v",~..IJ'k.', OFfJGE US~oulr.Jv.Jll'I'lIlSlt"~II~'~~' , ., '"'1,.>1i~""-'~'" :!IUIll!J:". '<-"~I
"_ ,iT' ,"~'rl:\', '!~,' ,~,.I.-"'1.~Ii'"\rr.H1P)>jI...,;'".....:jIofJI~m'il~;?~~>J~:I~j.~J:~~.!r'RI,r. ,,,' . ..'~ ~,~r'..;':jj(,'W-,'II:<.I"Ji7".'~;J;':,:~:,~,,~tA~:i.'JIl'A;..,i.,..w~~~n~~it~~"""""~ """""'H
Community Development I v:J Commel"lls:
LJ
~
IVI
...
UL:1
LJ
LJ
Parks Board ApproV31 RC!.q.,.lrf!d U
Planning Cl;)mm. Appr. Rl!quired 0
I
....-
Pu- (~? ~-1 r?'r:lc~,. t?:M '11 z. /06
tlt (
City Admlnlstr:)tor
City Clerk
.--
FIre Chi Qt
Police Chief
Publi c: Works Director
Public Wor~s Superintel'ldent
City Council Approval Required
FEES (if applicable)
Permit tD Consume:
iempcraty liquor License
$25.00 per day
Event Fee
Ctiposlt $250.00
Other Flits:
TOTAL FEES
.
Rr.vt~ed: July 1~. 2004
TOTRL P.03
.
Kid's Ski Race! $5
.
at Brown's Creek Trails in Stillwater
Saturday January 29 @ 2:00 P.M.
The Race is open to all kids 13 and under and is sponsored by the
Minnesota Youth Ski League and the St. Croix Valley MYSL.
Ribbons and treat ba~ will be awarded to all participants.
Sign up is 1 :00 to 1 :50... races begin at 2:00 by age divisions.
No pre-registration. For more information call Mark @651-439-5459
Directions: Hwy 36 east, go left on Manning (CR.15) thru stop sign on
CR. 12 then right on Mckusick road (CR.64) The parking lot is on the
right (south) side of Mckusick road.
Name
sponsored by
Ji{<<r"~
Address
City/State
Male Female (circle)
Age on race day
Race Entered (circle one) 5 under(lOOM) 6-7(lK) 8-9(1.5K) 10-11(2K) 12-13(2K)
I, the undersigned, understand that skiing is a dangerous sport and I agree to take responsibility for the health and safety of
myself and/or my child. I will not hold organizers or sponsors legally responsible for any mishaps including the Minnesota
Youth Ski League and the St. Croix Valley MYSL, it's members. coaches or volunteers. I plan to be a good sport and have fun.
Signature
Parent's Signature
.
cSti 'lwater
-- !.!------~~
- -
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216'.lth St,.eel
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.
rlPPLICI TIOj~ FOR SPEC'I,l'J El'Ei~T
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
/ I 2 0' &' cf
APPLICANT INFORMA nON
Contact Person
oJ ~.+~. ( . \( Type of
Organization
S CO r! C/ 2 ~) h j~t7rj
i'
L/s-r r) I [;;{/ P ~ c:rt Sf,
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tJr/ -;c: f{c.. uS t
Non-Profit
For-Profit
c..----/
Organization
Address
City
Daytime Phone
EVENT INFORMA nON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event
IllfJ.- L1 1 2()o ~
I /
Hours of Event 94 ;tt 10 ..:r-? /t{
(Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance)
.!l0rpose~& D s. ription o~Event rA.
. ~ Of/Sf:: 10.
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Proposed Location of Event (be C . _"
specific) t 0 C'Ne
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If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
Type of Event
Estimated number of people to
attend /(/0
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol 'f.J ! A,Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
Permit to Consume N/-fJffor the consumption of beer, wine, wine coolers, and hard liquor on public property (parks). $35.00 fee)
Site Map (required) (attJh to application) t I( /- -! ./;/..!;/ '. ). '" :. ~, r.J r.o' [
. Impact on Parking (reqUi.red)~CLtL~1 c; .~ Describe: WI t I r (??Cj' J4/~,;; . 1"r,Jjt" ?(f c: r' c'''''''
~ ~. '/ ' f., . I-/, f r: ,~ 'A
1'/((;-11\ . {fVOb N ~/O(COVTl~V;:;;:C1
Special Signage
Describe:
J) 1/ r::/0
(>".~'l'
Letter of Approval by Property Owner if on Private
Property (attach to application)
Tents or Membrane Structures
Cooking Operations
Water Activities (River/Lakes)
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
Live Entertainment
level of Promotion/Advertisement
"lV/' f-^;
I' !/L..
J P
II
Size 11'/( V LocationdfjYl \u A.t
Propane Deep fat frying ! _
River lake Name: ______________________
EMT Standby
Ambulance
Standby
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//S /1/
/
fr'l.
)
Describe
~-
Type of Music
jl/I} ; l J( c, S-
7-
/Vc I . I t' ~ l' P' "f
VJ ~ _ 1"7"- I"
.
Exiting Points
Other
Fire
Department
Standby
What S t re e t s: _ _ ___ _ __ _ ___ _ _ _ __ _____ __ _________ _______ ______
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
351-4900) to arrange for officer
I-/'1Applicant to pay for restrooms - Contact Public Works 275-4100)
I Other Inf$?, the City sl10uld be aware of:
",,~\ J~ (
Applicant Signature
J
Community Development
City Administrator
City Clerk
Fire Chief
Police Chief
Public Works Director
PubHc Works Superintendent
Parks Board Approval Required
Planning Comm. Appr. Required
City Council Approval Required
Revised: July 15, 2004
-
OFFICE USE ONLY
vf Comments:
I I
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11/1
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.
- )-/.;;2 - rV
FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
Deposit $250.00
Other Fees:
TOTAL FEES
.
.
.
.
AUL Travel: PrInt
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HOPE HOUSE
of St. CroiX Valley
451 1'10 EverettS t
Sttll!/ater, [,11155082
.351-t)9<J7
F/,x 351051J
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January 4, 2005
City of Stillwater
Mayor and Council
216 North 4th Street
Stillwater, MN 55082
Dear Mayor and Council,
Hope House of St. Croix Valley, located at 451 North Everett Street in-
Stillwater, would like to request the closing of North Everett Street at
West Linden Street to West Cherry Street, including West Cherry
Street to the dead end, on May 7, 2005. We are making this request to
enable us to conduct our 10th 'CInnual fundraising auction. We would like
to have the street closed by 7:00am. Our business will be finished by
mid-afternoon and we agree to reopen the street at or before 4:00pm. .
In the event this request is grant~d we will need to have information
regarding the borrowing, leasing or sub-contracting of barricades for the
street closing. Hope House will take responsibility for picking up, placing,
removing and returning the barricades on May 9th, 2005.
On behalf of Hope House I would like to thank you for-your- consideration
Sinn~:e~al~econ~ac~:.~~~ 3~c1 c0496 with any questions.
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Tne 81ftTHPLACE OF MINNESOTA. J
REQUEST FOR INSTAllATION OF BANNER
1.
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APPLICANT \~ /\ (/\.,.- )~\ Q/\/ 5 ,__'~ _
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ORGANIZATION : <:;J {(\-X0\( '~-~ \. !\.\ ~ ~ 'V \.l\/UI~J.{ CJ\ \_V/v\1h we
ADDRESS \ ..~ lv c> t\~t~\ S-t- TELEPHONELf?H-LlCOi/f,)
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ACTIVITY BEING PH~00T~D ~Y__~!3~POS~~ BANNERS: '-\ . .\~~,.... I > J
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2.
3.
4.
5
BANNER l.OCATION REQUESTED.
0,
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Main Street at Olive Street (Mad Capper)"
North Main Street . lOG Block (Kollmers)'
Chestnut Strest at Union Alley (Firstar Bar.k)
'MnOOT APPROVP.,L REQ~~ED F~R MAIN~EET LOCATION~c . . .1..- ./> r-e{
DATES TO BE DISPLAYED: ~~.?J:~'\___~ Lv . ~\,n-^-A~) (<\i~~_j
COMPANY INSTALL!Nq BANNER \\l.L - \ p r ii, :J.3{\<:" -__jJ~ e. _
~ddress_O ~ \ \ \ 'fVVV'i\ ~ ~ ~ - Phon.?LPl:L"lLtl- B 1'i l{
- 'V\!~v_l)ec~/\ ~ ~~ ~i\\). .
FOR OFFICE USE ONLY I J,5\ I 0 '
6.
7
I 0 Ci:y
i
,t O. MilDor
.
Date:
Date:
_ (Required for Main Stceet LocatlonSl
lrstalier verification Dat~:;:
SANNER REQUIREMENTS ATTACHED
Ctf'f 1~;1L~ 2"0 r~CiR!H l'j:!;:;i~ S~JLL'~:""':\i~R IVI>';I\;[S(_'-!;~ 5::)32 J'\~'~.E 0;2,,:'~'~'~61:::1
. MEMORANDUM
To:
Mayor and Council
, ~.'"\
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'. ~'. / ..-
M..: lie. ,/
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From:
Rose Holman, MIS Specialist
Date:
January 7, 2005
Subject:
Rollover of funds from 2004 to 2005
I neglected to request a budget rollover last council meeting. I have $2500.00 in 100-4080-5310
C/O MIS Computer Equipment that was for a laptop for the Inspections Department. I would
like to roll over that money to 2005 C/O to purchase this laptop.
I apologize for not getting this in before the end of year.
Thank you.
.
.
.
.
.
TO:
FROM:
DATE:
SUBJECT:
2
CITY OF STILLWATER
MEMORANDUM
Mayor and City Council
Sharon Harrison, Finance Director ~
January 18, 2005
Utility Bill Adjustments - Sewer Charges
Descriotion
Recommendation
Leaky Toilet
Reduce Oct 04 & Jan 05
to useage of 24,000 gallons
Home Vacancy
Reduce Oct 04 & Jan 05 to useage
of 13,000 gallons
.
.
.
MEMORANDUM
TO: Mayor & City Council
., c'
FROM: Sharon Harrison, Finance DirectO"<::~l~
SUBJECT: Transfer of Special Assessment Balances
DISCUSSION:
At the request of homeowners, Washington County has combined adjoining parcels
into "one" new parcel. Because, the old property numbers are no longer valid, the
assessments need to be transferred onto the new property numbers.
This memo is to receive approval through the consent agenda for the transfer of the
special assessment balances to the newly created parcels.
OLD PROPERTY #'s S/A Balance
NEW PROPERTY #
S/A Balance
33.030.20.14.0056
33.030.20.11.0144
32.030.20.12.0072
32.030.20.12.0074
32.030.20.12.0075
21.030.20.13.0063
21.030.20.13.0063
21.030.20.24.0022
21.030.20.44.0015
$334.51
$1,062.40
$25.78
$33.69
$207.15
$242.66
$11,160.31
$12,537.71
$15,423.61
$41,027.82
33.030.20.14.0142
33.030.20.11.0163
32.030.20.12.0078
32.030.20.12.0079
32.030.20.12.0079
21.030.20.13.0089
21.030.20.13.0089
21.030.20.24.0036
21.030.20.44.0023
$334.51
$1,062.40
$25.78
$33.69
$207.15
$242.66
$11,160.31
$12,537.71
$15,423.61
$41,027.82
Washington
"'=~Coun ty
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January 4, 2005
City of Stillwater
Steve Russell
216 N. 4th St.
Stillwater, MN 55082
Dear Steve,
Department of Transportation
and Physical Development
Historic Courthouse
Donald C. Wisniewski, P.E.
Director
James D. Luger, RlA
Parks Director
I would like to request the city of Stillwater's permission to place our Stillwater Bridal Affair sign on
the corner of the Washington County Historic Courthouse's grounds. The sign would be placed on
the corner of the lot facing Pine Street from Thursday, February 11, to Monday, February 28, 2005.
The Stillwater Bridal Affair, which is held at the Historic Courthouse on Sunday, February 27, is a
fund-raiser for the Historic Courthouse Restoration Fund.
Thank you for your consideration of my request.
Yours truly,
j)~ y~
Donna Siemers
Washington County Historic Courthouse
101 West Pine Street, Stillwater, Minnesota 55082
Phone: 651-430-6233 . Fax: 651-430-6238 . TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity I Affirmative Action
MAGNUSON LA wFIRM
.
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . PO. Box 438 . STILLWATER. MN 55082
TELEPHONE: (651)439-9464 . FAX: (651)439-564]
DA VID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
Mayor, City Council and Staff
FROM:
David T. Magnuson
DATE:
January 12,2005
RE:
4th Avenue South
It has come to our attention that property previously thought to be part of 4th A venue
. South is actually owned by the State of Minnesota as a tax forfeited parcel. This is common
throughout the City and when the title becomes known we traditionally ask for a conveyance
from the State. These parcels can only be used for park and open space purposes or for
roadways and cannot be reconveyed to others for any other purpose. It will, however, provide
the needed space for curb stitching and setback adjacent to 4th Avenue South. The attached map
shows the location of the parcel and cross hatch.
DTM/jmo
.
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EASEMENT it ~
Atr5aJ
S.E. AREA IMPROVEMENTS
FILE NO.
STILL3033
DRG.NO.
1
:.-,i:--;:"/fJ:.=:. ",-p.7r- .r=:.: r:_pL.JNNE::t::
.
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RESOLUTION 2005"15
AUTHORIZING THE CITY TO APPLY FOR THE RECONVEYANCE OF TAX FORFEITED
LANDS
WHEREAS, that part of 4th Avenue South is actually owned by Mn/DOT and is tax forfeit
parcel.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota that the City Clerk is hereby authorized to complete an application on behalf of the
City of Stillwater for the conveyance of the following, as described below:
LEGAL DESCRIPTION
All that part of the so called "Quarry Lot", being an un subdivided part of Block 18, HERSEY,
8T APLES & CO'S ADDITION, according to the plat thereof on file and of record as Doc. No. 416049,
office of the County Recorder of Washington County, Minnesota, also being in part of Government -
Lot 2, Section 34, Township 30 North, Range 20 West, Washington County, Minnesota, described
as follows, to wit:
Commencing at the northeasterly comer of Lot 1, Block 17 of said recorded plat of HERSEY
STAPLES & CO'S ADDITION, said northeasterly comer being a point on the northerly line of platted
4th Street, a.k.a. Fourth Avenue South, thence easterly along the northerly line of platted 4th Street
a distance of 23.00 feet, more or less, to a point 10.00 feet westerly of the centerline of said platted 4th
Street, said point being the point of beginning of the parcel being described; thence continuing easterly
along said northerly line of platted 4th Street 20.00 feet to a point 10.00 feet easterly of said platted
centerline; thence northerly, parallel with a northerly extension of said platted centerline of 4th Street
and 10.00 feet easterly therefrom, 384.69 feet, more or less, to the southwesterly line of platted Main
Street, as shown on said plat of HERSEY, STAPLES & CO'S ADDITION; thence northwesterly along
said southwesterly line of platted Main Street, 30.48 feet, more or less, to the intersection with a line
drawn parallel with and 10.00 feet west of said northerly extension of the platted centerline of 4th
Street; thence southerly, along said parallel line, said line being hereinafter referred to as "Line A", a
distance of 215.66 feet, more or less, to the point of intersection with an easterly projection of the
Judicially monumented northerly line of that particular tract of land as described on Certificate of Title
No. 32261, recorded in the office of the Registrar of Titles of Washington County, Minnesota, said
point of intersection being the end of "Line A" being described; thence westerly, along said projected
line, 0.42 feet, more or less, to Judicial Landmark No.3; thence southerly along the easterly line of
said tract described on Certificate of Title No. 32261, as Judicially monumented, 133.00 feet, more or
less, to Judicial Landmark No.4; thence westerly along the southerly line of said tract described on
Certificate of Title 32261, as Judicially monumented, 0.43 feet, more or less, to the intersection with
a southerly projection of the before described "Line A"; thence southerly along said projected line,
parallel with and 10.00 feet westerly of said extended centerline of platted 4th Street, a distance of
59.21 feet, more or less, to the point of beginning.
Subject to highway and utility easements.
Subject to and together with any other valid easements, reservations or restrictions.
Adopted by the City Council this 18th day of January, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
I
.
.
.
~emo
DATE:
January 18, 2005
TO:
Mayor and City Council
Chantell Knauss fJfIuLi.tY!
Director of Administration
FROM:
RE:
Amendments to Section 125 Plan (Flexible Spending Plan)
(Pre-tax Health Care and Dependent Care Assistance Programs)
Backf!round
The City's Flexible Spending Plan has originally been effective since July 1, 1994. With the
change for Flexible Spending Benefits Administration to the City's current vendor, Secure
Benefits, an item was left out of the new Summary Plan Document. It has always been the intent
of the City's Plan to allow employees that terminate employment during the plan year (January 1
- December 31) to submit claims for reimbursement through the end of the plan year.
The amendments to the City's Plan are consistent with IRS regulations and are what the intent of
the plan was when originally implemented.
Recommendation
Staff recommends the City Council approve the attached Resolution approving the amended
Section 125 Cafeteria Plan, effective January 1,2005.
RESOLUTION NO. 2005-16
APPROVING AMENDMENTS TO SECTION 125 PLAN
(FLEXIBLE SPENDING PLAN)
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the attached
amendment to the City's Section 125 Plan is hereby approved effective January 1,2005.
Adopted by the City Council this 18th day of January 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
\
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CITY OF STILLWATER
Section 125 Cafeteria Plan
ADOPTION AGREEMENT
Effective Date: 01/01/2005
Item I: Adoption
The Employer hereby establishes a Qualified "Cafeteria Plan" as set forth pursuant to Section 125 of the
Internal Revenue Code. The Benefit Package Options listed in Item VII below have been incorporated
into this Plan by reference. Nothing in this Adoption Agreement shall be intended to override the terms of
the Plan Document to which this Adoption Agreement is attached.
Name of Organization:
Federal Employer ID Number:
Date Incorporated:
Mailing Address:
City, State, Zip:
Street Address:
Street Zip:
Form of Organization:
Organized in the state of:
Plan Information
Plan No.:
Plan Name:
Original Effective Date:
Plan Year Runs*:
Plan Restated and Amended:
Item II: Employer Organization
CITY OF STILLWATER
41-6005566
/ /
216 N 4TH ST
STILL WATER, MN 55082
216 N 4TH ST
55082
GOVERNMENT ENTITY
MN
Item III: Plan Elections
501
Cafeteria Plan
07/01/1994
01101 - 12/31
01/01/2005
*This Plan is designed to run on a ] 2-month plan year period as stated above. A Short Plan Year may occur when the Plan is first established,
when the plan year period changes, or at the termination of a Plan.
Plan Administrator:
Plan Service Provider:
Street Address:
City, State, Zip:
Contact:
Phone:
CITY OF STILLWATER
Secure Benefits Systems
P.O. Box 469
Okoboji, IA 51355
Frank C. Johnson
(800) 562-8454
Item IV: Eligibility Requirements
(a) Except as provided in (b) below, the Classification of eligible employees consists of All employees.
Section 125 Cafeteria Plan
Adoption Agreement
\
(b) Employees excluded from this classification group are those individual employees who fall into one or
more of the following categories below:
.
Employees who are not full-time or regular part-time.
Service Period Requirement
For All plan years, eligibility is the following:
6 months after date of hire.
Item V: Plan Entry Date
The Plan Entry Date is the date when an employee who has satisfied the Eligibility Requirements may
commence participation in the Plan. The Plan Entry Date is the later of the date the Employee files a
Salary Reduction Agreement or 1 st of Month after requirements are met.
Item VI: Contacts and Responsibilities
Benefits Coordinator
Name:
Title:
Phone:
Company Name:
Street Address:
City, State, Zip:
CHANTELL KNAUSS
CITY OF STILL WATER
216 N 4TH ST
STILLWATER, MN 55082
.
Acceptance of Legal Process
Name:
Title:
Phone:
Company Name:
Street Address:
City, State, Zip:
CHANTELL KNAUSS
CITY OF STILLWATER
216 N 4TH ST
STILLWATER, MN 55082
Item VII - Benefit Package Options
The following Benefit Package Options are offered under this Plan:
5.7 Health Flexible Spending Account.
The terms, conditions, and limitations will be as set forth in and controlled by the Plan
Document. Each year each participant may elect in writing on a form filed with the plan
administrator on or before the date he first becomes eligible to participate in the plan, and on
or before the first day of any plan year thereafter, to be reimbursed from the employer for
Unreimbursed Medical Expenses incurred during that year by him to the extent described and
defined in the Plan Document.
5.8 Dependent Care Assistance Plans. .
The terms, conditions, and limitations will be as set forth in and controlled by the Plan
Page 2
CITY OF STILL WATER
01/01/2005, V. 2.0
Section 125 Cafeteria Plan
Adoption Agreement
.
Document. Each year each participant may elect in writing on a form filed with the plan
administrator on or before the date he first becomes eligible to participate in the plan, and on
or before the first day of any plan year thereafter, to be reimbursed from the employer for
dependent care cost incurred during that year by him to the extent described in the Plan
Document.
5.10 Health Care Premium Reimbursement (HCPR).
The terms, conditions, and limitations will be as set forth in and controlled by the Plan
Document. Each year each participant may elect in writing on a form filed with the plan
administrator on or before the date he first becomes eligible to participate in the plan, and on
or before the first day of any plan year thereafter, to be reimbursed from the employer for
alternative health, disability and hospitalization insurance protection, obtained personally by
the employee an not as a participant, upon submission of satisfactory proof of payment by that
employee for other insurance premiums incurred during that year by him to the extent
described in the Plan Document.
Item IX - Flexible Spending Account Elections
The Closing Period is the period of time that begins after the Plan Year ends during which the employee
can submit claims for payment of Qualified Expenses incurred during the Plan Year. This Closing Period
begins at the end of the Plan year and terminates 90 days after the end of the plan year.
.
The Claims Submission Grace Period is the period of time after an employee terminates employment (or
loses eligibility to participate in the Plan) during which the employee can submit claims for expenses
incurred while the employee remained a participant. Employees have until the end of the plan year to
submit claims after the date of termination.
Health FSA
(a) The maximum annual reimbursement amount an Employee may elect for any Plan Year is $3000.00.
(b) The maximum annual reimbursement amount that a Participant may receive during the year is the
annual reimbursement amount elected by the Employee on the Salary Reduction Agreement for
Health FSA coverage, not to exceed the amount set forth in (a) above.
( c) Minimum Contribution for this Benefit per Plan Year per Employee is $0.00.
(d) In order to receive reimbursement under the Health FSA, the claim or claims must equal or exceed the
Minimum Check Amount. If a claim or claims submitted by the Participant do not equal or exceed
this amount, the claim or claims will be held until the accumulated claims equal or exceed the
Minimum Check Amount, except that claims submitted for reimbursement during the last month of
the Plan Year, the Closing Period, or the Claims Submission Grace Period, whichever is applicable,
will not be subject to the Minimum Check Amount. The Minimum Check Amount under this Plan is
hereby set as $10.00.
.
Dependent Care Assistance Plan
(a) The maximum annual reimbursement amount a Participant may elect under the Dependent Care
Assistance Plan for any Plan Year is the lesser of the maximum established by the Plan described in
(b) below or the statutory maximum specified in Code Section 129 (as described in Appendix A of the
Plan).
Page 3
CITY OF STILL WATER
01/01/2005. V. 2.0
Section 125 Cafeteria Plan
Adoption Agreement
(b) The maximum annual reimbursement amount established by the Dependent Care Assistance Plan is as
follows: $5000.00 for married filing jointly or single and $2500.00 for married filing separately. .
( c) The maximum annual reimbursement that a Participant may receive during the year is the annual
reimbursement amount elected by the Participant on the Salary Reduction Agreement, not to exceed
the amount in (a) above.
(d) Minimum Contribution for the Benefit per Plan Year per Employee is $0.00.
(e) In order to receive reimbursement under the Dependent Care Assistance Plan, the claim or claims
must equal or exceed the Minimum Check Amount. If a claim or claims submitted by the Participant
do not equal or exceed this amount, the claim or claims will be held until the accumulated claims
equal or exceed the Minimum Check Amount, except that claims submitted for reimbursement during
the last month of the Plan Year or during the Closing Period or Claims Submission Grace Period,
whichever is applicable, will not be subject to the Minimum Check Amount. The Minimum Check
Amount under this Plan is hereby set as $10.00
Item X - Incorporation by Reference
The actual terms and the conditions of the separate benefits offered under this Plan are contained in
separate, written documents governing each respective benefit, and will govern in the event of a conflict
between the individual plan document and the Employer's Cafeteria Plan adopted through this Agreement
as to substantive content. To that end, each such separate document, as amended or subsequently
replaced, is hereby incorporated by reference as if fully recited herein.
Signature:
Name:
Title:
Date: / /
.
Executed at: CITY OF STILLWATER
216 N 4TH ST
STILLWATER, MN 55082
.
Page 4
CITY OF STILLWATER
01/0112005, V. 2.0
.
.
.
ORDINANCE NO.:
AN ORDINANCE AMENDING CHAPTER 31
OF THE CITY CODE, ZONING, 31-1, SUBD. 9
NONCONFORMING USES
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. Amendinl!/Savinl!. 31-1, Subd. 9 Nonconforming Uses is amended by
changing Subd. 9, (1) and (2) to hereafter read as follows:
"Subd.9. Nonconformities. Any nonconformity, including the lawful use
or occupation of land or premises existing at the time of the adoption of an
additional control under this chapter, may be continued, including through repair,
replacement, restoration, maintenance, or improvement, but not including
expansion unless:
(1) the nonconformity or occupancy is discontinued for a period of more
than one year; or
(2) any nonconforming use destroyed by fire or other peril to the extent of
greater than 50 percent of its market value, and no building permit has
been applied for within one (1) year of when the property is damaged.
In this case, the City may impose reasonable conditions upon a building
permit in order to mitigate any newly created impact on adjacent
property."
2.
Addinl!. A new 31-9, Subd. 9(2)a is added to hereafter read as follows:
"(2) a. Flood Plain and Shoreland Substandard Structures in Lower St.
Croix National Scenic Riverway. Notwithstanding 931-1, Subd.
9, as amended, Substandard Structures located in the Lower St.
Croix National Scenic Riverway and the continuation and
improvement of those structures will continue to be regulated by
Minnesota Rules parts 6105.0351 to 6105.0550 and the regulations
of the City Flood Plain and Shoreland regulations adopted pursuant
to those Rules, including Chapter 31, Subd. 22(12) and Chapter 31,
Subd. 23 (10) and (11)."
3. Deletinl!. Section 31 ~9, Subds. (4), (5) and (6) are deleted in their
entirety and Subds. (7), (8), (9) and (10) are renumbered as follows: (4) Displacement, (5)
Cessation, (6) Unlawful use not authorized, (7) Certificate of nonconforming use, and (8)
District changes.
Any provisions of the City Code that are inconsistent with the Amendments set .
forth in this Ordinance are deleted.
4.
Saving.
In all other ways the Code will remaIn In full force and
effect.
5. Effective Date. This Ordinance will be in full force and effect from and
after its passage and publication according to law
Adopted by the City Council of the City of Stillwater this
day of January,
2005.
CITY OF STILLWATER
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
.
Stillwater Fire Department
Memo
To: Mayor Kimble and Council
From: Stuart W. Glaser, Fire Chie~~
Date: 1/1212005 .
Re: Fire Service Delivery Study Update
Background:
The request for proposals for consultation services to conduct an analysis of fire service delivery for the
City of Stillwater closed on January 15, 2005. Several consulting firms have submitted their proposals
and the process of selecting a specific consultant to conduct the study must be completed.
The first step in the selection process will be to review the written proposals. Once the written proposals
are reviewed a short list of three or four potential firms will be created. The short listed firms will be
contacted to schedule an interview to receive more detail on their specific experience and services they
are capable of offering. Upon completion of the interviews a recommendation will be brought forth to
Council for approval.
I propose the following individuals comprise the review committee:
· City Administrator
· Fire Chief
· Deputy Fire Chief
· Part-time on Call Assistant Chief
· City Council Representative
Recommendation:
Council approval to proceed with the proposal review process and appoint a councilmember
represe"I.oL;,(e to the above proposed review committee.
1
.
.
.
Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director ;2--
January 13, 2005
National Guard Training Center Update
Background. In the past, the City of Stillwater has worked with the National Guard to
secure a location for a new armory/training center/community facility and to develop
plans for such a facility (see 1997 proposal attached).
Over the years, this project has been presented to the federal government for funding
but not approved. At this point, the leadership of the National Guard has changed and
the requirements after 911 for site security have changed. The feeling held by the
National Guard representative is that funding for new facilities may be forthcoming.
Representatives from the National Guard met with the Mayor and myself and expressed
renewed interest in proceeding with a new training facility.
In order to review the existing recreation center site with the new siting criteria, design
consultant services may be necessary. The consultant would work with the
City/National Guard design unit in preparing a site plan. Ankeny/Kell prepared the
original plans and could prepare the additional work.
At this point, the scope of services are being determined. When they are available,
they will be presented for review and design services contract approval.
Recommendation. This item is to update Councilmembers on the recent meeting and
renewed effort.
----
.
.
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,:Qting vbTtti'.. and topographic 'eotur.. prior to et.GIt 01 ..,.
~.:. of':~~~ ~I ~J':' notify the Proj.~
3. Suitable oroding molerfol IhClII conNt fJI 011 toil
encount.rt-d on the 'de with exception ol topso.1. debris.
Otgonic mot.riol ond othet' unstable moterfoL
.. Su~rode e.eovotion tho. be bockfiIled inwnecreatlly on..
excQVQUon to help offset Ot'17 .taWy , ... _ "" due to water
'''POltl' Of' :It,ep.k>>pes. When placing new ..,rfoce motoriol
adjacent to existing pavement. the excGVGtian shoD be
backfil.d promptly to avoid undermining of the uiatint
pavement.
5. Contractor sholl instal all erosion control m-.ns prior
'0 commencement 01 grodin9 operotions and mointoln until on
oreas oIt'rM on the sit. have bftn restored.
S. Contractor sholt place erosion control 'ence OtOu"ld on
catch boIiN:. Re..tobliah tllf os soon oft.. grading. oa
condiUons pwmit. Wl1h M)d or -..dIng and strow mUch. d"1Sk
anchored.
7. Con.tnlc:tion entrance. shaH be surloced with Ct\llNd
~~nO=bv~:d~.~O~~~~~~::~~50in~
Detail flK instolation procedures.
8. Contractor sholl provide 0 minimum four (<I' inch depth
(compacted) of lopaoIl to 011 ore. disturbed. to be lOdded
Of' seeded.
9. Controctor sholl b. responsible fat 01 horizontal and
verticol control once the alignment has Men ntoblished in
the field b)' the engin......
10. Contractor .hal nCGVGte drainage trenches to follow
proposed storm ..wet a'9fV'Mnb. Crodes shawn ore finillhod
grades. contractor Ihal rough grode to IUbgrode devotion.
teove street r.octy for ....bbose. Stockpile topsOIl and granulor
fill at IOCCtioM directed by engineer.
~:~~:,:o:o~ sit.: ~~'u~~.=lnU~: ~I
be eight (8) inches below finished floor eI.wIUon (FFE) In the
building or_o ond the porki"9 lot and driveway o'-OS IhoIt be
d_tennined by referrinQl to paYing pion ond povement ucUon
detoils for location Qnd Imita of bituminous PGVtfI'*\t
secllons.
~;_~~:~::c. sr~bor:& 1c:.U::-m.as,,:o~ ::.r~
4. 1998.
1 J. Cantroctcr lhal be lOlely responsible fot any and 01
taU",. with no odditionol compenaotion mode.
1-4. The SpecifIed Oeneity Uethod Ihall be tequltld for 01
portions of permanent constr\ICtJon. Otd"mory compoctioft "m
be reqUred for any temporol')' c~
15. All exc... mote:riol. biluminous aurfcicin90 concrete itM1s.
ony oboncloned utiit)' Items" Qnd othet u....obl. materialS! ahal
~ th~ O::~lonof.rtU: contractor and IIhoII be dispoaed
18. Refer to Site PIon tot most current horizontal dimensions
and II'. layout.
17. R.f... to UbTdy PIon for .onitary ....,. main and water
main ser'\Iic. layout and e1iWOtionS.
1 a. .tJ1 .pot "evotions or. to top at POVMnMt or outt.r IIn..
........ noted OtherwiM.
19. Detention pond shotl be cORStructed priot to grading
opet'QtJons on the ..'teo
20. Ex/fling boundary and '-"""Y ~ by Dakata
~~~d~-'t~~~~~u~~~ ar Volley.
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A PROPOSAL TO FINANCE AND CONSTRUCT
A NEW NATIONAL GUARD ARMORY
AT STILLWATER, MINNESOTA
April 28, 1997
The Need:
The City of Stillwater is proud to be the home of the 1st Brigade, 34th Infantry
Division, the Headquarters Company for nearly one third of the National Guard
members in the State of Minnesota. The armory was constructed in 1922, more than 75
years ago, and has been used continuously and extensively throughout the years by
both the National Guard and the community..We are dismayed, however, at the current
physical condition of the building.
* The Armory does not meet the Minnesota State Building Codes,
* The Armory fails to meet the standards set by the Life Safety Code,
* The Armory can not pass the safety regulations of the Occupational Safety and
Health Administration (OSHA),
* The structure is in violation of both State and Municipal fire safety codes,
* The Armory is the only remaining public building used extensively by the
public, that does not meet the requirements identified by the Americans with
Disabilities Act. It does not provide access for the physically handicapped
which prevents its use by some disabled veterans.
The Armory is located in downtown Stillwater where parking for both the Guard
and Community events is simply unworkable. We are told by the Minnesota National
Guard state leaders that the building has acute space deficiencies in classrooms,
training areas, administration, secured equipment storage. Military vehicles for training
purposes are stored more than 30 miles from the Training Center in Stillwater. They
have emphasized that these inadequacies adversely affect the ability of the unit to
provide effective training programs, and, most importantly, prevent the accomplishment
of the assigned readiness mission of the unit.
By any standard of operational efficiency and safety, the Training and Community
Center of the First Brigade, Headquarters Company of the 34th Infantry Division is not
only inadequate as training facility, it is a danger to the National Guardsmen and the
public who must use the facility, and is in violation of Federal, State, and local laws and
ordinances.
Page 2.
The Problem:
The simple analysis of the problem is that there are insufficient Federal funds
allocated by DOD to meet the construction needs of National Guard units throughout the
Nation. Secondly, the National Guard program appears to be a low priority of DOD and
the Administration.
The National Guard developed a plan to reduce new space deficiencies by
three percent each, and renew existing facilities by two percent each year. This plan
would eliminate new space shortages in 30 years, and would provide for the renewal of
major facilities every 50 years. But even this long range plan was abandoned by the
Department of Defense as too costly.
The further increase the futility felt by the States and localities in need of new
facilities, the National Guard plan rejected by the DOD would have required an annual
appropriation of $400 million for the Army Guard and $250 million for the Air Guard.
The average Military Construction budget submitted by DOD over the past five years
has been $20 million for the Army Guard and $112 million for the Air Guard, and
diminishing each year. In FY 1997, DOD requested only $7.6 million for the Army
Guard construction. It does not appear to look much different for FY 1998.
The Army Guard backlog of construction needs has grown to more than $4
billion. Congress, in an attempt to address this problem, has appropriated an average
of $160 million for the Army National Guard over the past five years. This increase has
not reduced the backlog because DOD has deleted an amount equal to the
Congressional increase from the "Future Years Defense Plan" (FYDP), thus reducing
the FYDP budget levels to about $30 million per year through FY 2001.
Strong State and Local Commitment and Support:
Based on the above information, the outlook for Federal construction funds for
the new Training and Community Center at Stillwater appears rather bleak in spite of
the strong support of the Minnesota Department of Military Affairs, the Minnesota
Congressional Delegation, and the City.
The Adjutant General and the Department of Military Affairs have ranked the
Stillwater Armory as the highest priority among the many armory needs of the State.
Both the Minnesota State Armory Building Commission and the City have allocated
funds for the design and plans of the new facility.- This work is currently underway, and
is scheduled for completion in the next few months.
In 1991, the City of Stillwater purchased eight acres of prime property in the new
commercial and industrial center of the City, and deeded it to the Minnesota National
Guard as a location for the new Training and Community Center. The land is currently
appraised at more than $650,000. Further, the State has designated $1 million for the
construction of the Center.
Page 3.
New Sports Complex Adjacent to the NG Training and Community Center:
Construction will begin this year an the sf�eSports
Po f indoor ice, anadjacent
enclosedsoccer the Training Center. The complex will include t
field, and other community facilities. These facilities available ill b use connected te lthrough
Guard or
walkways to the Training Center and will be
when needed.
The City's Contribution to, and Use of the Training and Community Center:
To assure the maximum use of the Training
the National Guard to 70t85o squalrenfeet.
s to
expand the 39,515 square feet required by
The expansion will include a second floor to
pwo foe lull arge community class rooms, courts, an enlarged
double the sire of the gymnast provide
kitchen, indoor walking and running paths, community These addi�ortisre, and to the National Guard
ators to
assure full access by the physically impaired.
Training Center will be provided at no cost to the Federal government, but will be
available for use by the Guard as need
Military vehicle and equipment storage, asl as parking, is downtown Sta sev r.e prober lyat
the existing Training and Community Center located
military vehicles for the Headquarters Shaatwentyhm�les�#rom Headq at the NewBrighten
at
Combined Organizational Maintenancep
Camp Ripley some 130 miles from Stillwater. Needless to say, the existing storage
facilities are inefficient at best.
The City will provide a 24-hour secure storage area for military vehicles in the
City's Public Works gust steps aware from the locvatn airs andrma+ntenance if ne dedCenter,
Equipment and facilities will be available fo rnrep
The location of vehicle storage adjacent to eh�cles,f and wiCenter
reaselthe tame anai able
te the time
used by the men and women to transport
for training exercises.
The new $35 million Stillwater Area High School
oolNhile theehigh school was opened
ust minutes from the
site of the proposed Armory and Community Center.
only three years ago, and serves more than 2,00o students, school off�c�als have
expressed the need for additional space away `sae interest the;proposed Training facility for the landate
school programs. They have indicated strong
Community Center as a site for these programs.
Further, the Stillwater Area Schools administer a community education program
that serves some 3,000 adult students in District 834 each year. Classroom
apace is at
a premium requiring the school district to
educational programto churches, thes libraries,
bSchovl officials have
public buildings to provide saes for for the
indicated that the expanded classrooms and winstructional
accommodatefacilities
fny maof their space needs
proposed Armory and Training Center ould
in the community adult education program.
Page 4.
A 250 by 330 foot field house is attached to the armory by an enclosed walkway.
The inclement weather in Minnesota prohibits training exercises that require large areas
from occurring during the Winter months. The heated field house with bleacher seats
will be available to the National Guard for such activities during the colder months of the
year, thus expanding training opportunities for the Brigade.
Costs and Financing of the Complex:
The total costs for the ice arena, the field house, and the training and community
center are about $14 million. Funds have been raised or pledged for the field house
and ice arena from area municipalities, the school district, foundations, organizations,
corporate gifts, individuals, and the State. Construction is scheduled to begin in the Fall
of 1997.
The cost of the Training and Community Center will be $7.8 million. The facility
will provide nearly 71,000 sq. ft. of floor space, including the 39,615 sq. ft. needed for
the National Guard Armory and Training Center. This facility will be financed by the City
of Stillwater through the sale of municipal bonds. An alternative financing plan includes
financing all or part of the facility through a private developer with payments being made
through the leasing of the facility. Private financing, however, would raise the interest
rates significantly over the rates paid by the City through bonding.
City Would Lease Armory to the National Guard:
The City of Stillwater then, would enter into a lease arrangement with the
National Guard for the 39,615 sq. ft. needed for the Armory and Training Center. The
City would assume the additional costs for the remaining 31,000 sq. ft. and costs not
attributable to services as needed for the armory and training center. As a facility
owned by the City and leased to the Federal government, no property taxes would be
included in the lease, thus lowing the lease costs. Further, the City would provide snow
removal services as a part of the lease agreement at no additional cost to the Guard.
Currently, these costs are included in the Guard's maintenance budget in their existing
facility.
The City estimates that they could lease the space to the National Guard for a
cost of about $12.00 per sq. ft. This is $6 less than the Army Recruiting Service is
currently paying for leasing space in a commercial mall in Stillwater, and considerable
less than leased space to the Federal government in the Twin Cities.
Assuming an agreement to a long term lease arrangement of 20 years, several
options present themselves for discussion. The National Guard could renew the lease
at some price agreed upon by the two parties, and the City would continue to provide
the maintenance for the building. Or, the National Guard could assume ownership of
the facility, and all maintenance responsibilities. Either option would be acceptable to
the City of Stillwater.
Page 5.
Time Sequence:
The cost of,. the Training and Community Center will be reduced considerably if
construction of the entire complex can be done simultaneously, or at feast sequentially.
Work is scheduled to begin on the complex in the Fall of 1997, and is to be completed in
the Spring and Summer of 1998. Approval in the 1997 Congressional Session would
permit the ground preparation of the entire site. Construction of the Training and
Community Center could then begin in the Spring of 1998 with a Fall, 1998 completion
date.
Support for the Proposal:
This approach to solving the facility needs of the First Brigade, Headquarters
Company has the full support of the Adjutant General, the Governor of the State, the
Minnesota Department of Military Affairs, and the City of Stillwater. The proposal has
been discussed with Senators Paul Wellstone and Rod Grams, and Representative Bill
Luther. All are in full support and will introduce Iegislation if needed for consideration by
the Congress.
We recognize the dilemma of inadequate funds to meet the military construction
needs of our armed forces. Perhaps the funding of the Training and Community Center
at Stillwater by the City can provide an approach that can be emulated by communities
in other parts of the country that need new facilities.
Thank you for your consideration. If you have questions, or would like to discuss
this proposal further, please contact:
Edwin E. Cain, Director
Intergovernmental Relations
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Phone: (612) 439-7681
Fax: (612) 439-7319
NATIONAL G KO OMMUNITY AND TRAINING CENTER
ST. CROIX VALLEY AREA STILLWATER, MN 4.21.97
BUILDING AREA SUMMARY
FUNCTION
GROSS AREA
101. 1LOADING
DOCK
4,000
102
ISTORAGE AREA
615
103
JOFFICE/RAGE
2,700
NATIONAL GUARD AREA TOTAL
1
7,315
104
KITCHEN
1,325
105
'DOUBLE GYM
16,000
106
:MENS LOCKER ROOM
11000
107
WOMENS LOCKER ROOM
1,000
N.G., / COMMUNITY SHARED AREA TOTAL
19,325
108
COMMUNITY MEETING HALL
2,500
109
COMMUNITY CONFERENCE ROOM
1,000
110
COMMUNITY CONFERENCE ROOM
1,000
111
COMMUNITY CHILD CARE
�2Q
COMMUNITY / TENANT AREA TOTAL
5,320'
100
LOBBY SPACE
3,150
CIRCULATION
4.900
COMMON AREA TOTAL
s.a50:
FIRST FLOOR
TOTAL SF AREA
40,010 •
201
:NATIONAL GUARD OFFICE
9,850
202
NATIONAL GUARD TRAINING ROOM
2.500
NATIONAL GUARD AREA TOTAL
12,350i
203
EXERCISE / TRACK
10,700
.
N.G. / CONDIUNTTY SHARED AREA TOTAL
10,700•
204
COMMUNITY CLASSROOM
1,500
205
1COMMUNITY CLASSROOM
1.400
COMMUNITY / TENANT AREA TOTAL
2,900 -
CIRCULATION"90i1
COMMON AREA TOTAL
4,900
SECOND FLOOR
TOTAL SF AREA
$0 850
TOTAL BUILDING AREA
70,860
MLDINg-. A ug SUMMARY•
NATIONAL GUARD TOTAL AREA
19,665
N.G. / COMMUNITY TOTAL AREA
30,025
COMMUNITY TOTAL AREA
8,220
COMMON TOTAL AREA
12,950
ESTIMATED CONSTRUCTION COST:
$110 / SF (70)860 SF) = $ 7,794,600
Ankeny Kell Architects, P.A.
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Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director ~
January 13, 2005
Request from Manchester Homes to Consider Project Review for Site
South of Boutwell Planning Area
Background. The City Council recently approved the Boutwell South Area Plan. A
policy in the plan states that annexation and development of vacant land in the area
should not occur until a specific design for the Neal Avenue extension from Boutwell to
County Road 12 is determined and other road improvements to Manning Avenue and
Boutwell Road are made.
Manchester Homes is interested in annexing and developing land in the study area at
this time rather than waiting until road improvements are made.
Planning Commission Review. The Planning Commission reviewed the informal
request at their meeting of January 10, 2005. They heard the applicant's presentation,
received the background information and development plan. After much discussion,
they decided that development of this site was premature based on the recently
approved South of Boutwell Area Plan Development Policy. The traffic situation has not
changed in the past six (6) months since the adoption of the plan and further
development in the area would further impact traffic (Boutwell is planned for
improvement in 2005-2007 and Manning Avenue, TH 36-CR12, 2005).
The Planning Commission felt that the policy regarding development of the area was
adopted based on concerns expressed by residents in the a'rea during an extensive
planning process and a desire to catch up on road improvements before more
development occurs.
Commission's Position. The Planning Commission voted against (7-2)
recommending review of development of the Manchester Homes land at this time.
They indicated next year when Boutwell and Manning Avenue improvements are further
along they would be willing to consider the request again.
Attachments: Manchester Homes information, Planning Commission staff report and
minutes, 1-10-05.
City of Stillwater
Planning Commission Minutes
January 10, 2005
.
Other Items:
Manchester Homes. Classic H()m~ 1J~.~iQn r~f;JI:,~st for Droiect consideration in the
South Boutwell Plannina Area
Mr. Russell briefly reviewed the South Boutwell Area Plan and traffic study. He noted that
one of the policies in the adopted plan for the area is the recommendation that
annexation/development not occur until traffic improvements, including a Neal Avenue
connection, have been made. The property in question is in the Phase IV annexation area
which allows annexation beginning in 2015. Annexation may be allowed before 2015 if 100
percent of the property owners petition the City. Mr. Russell suggested that if the Planning
Commission recommends that the annexation/development process proceed, the
Commission should specify reasons for making that recommendation.
Present for the discussion were Greg Johnson, president of Manchester Homes; Steve May
of Classic Home Design; and property owner Lynn Morehead. Mr. Johnson stated theirs is
a "unique" site that should be considered separately from the rest of the South Boutwell .
Area. He said their property/development has no bearing on the Neal Avenue issue and
their traffic studies have shown that their proposal for a 28-home development would have
minimal impact on the volume of traffic eastbound on County Road 12. Access would be
directly across from Rutherford Elementary School. He said they would not be averse to
installing traffic devises, which would prohibit left turns (eastbound) onto County Road 12.
Steve May also spoke of the uniqueness of the site and of the opportunity this development
affords local builders.
Lynn Morehead stated there is no rural feel to the area anymore, referring to the proximity
of the nearby bank and offices in the Liberty development. She also referred to the traffic
studies indicating their development would have a "negligible" effect.
There was some discussion regarding the wetlands on the property. Mr. Russell pointed
out there are special setbacks for both Manning and County Road 12; there also is a city
trail that goes over a portion of the property. Mr. Dahlquist asked if the developers have
any discussions with property owners to the east.
Mr. Middleton and Mr. Peroceschi both spoke in favor of allowing the process to proceed.
Mr. Middleton pointed out that the majority of concerns for the South Boutwell Area
regarded those properties to the east of this property and noted this property doesn't
involve either Neal or Boutwell. Mr. Middleton also noted some traffic improvements have .
.
.
.
already been made to address concerns - the Deer Path restrictions are in place and some
traffic lights are due to be installed on Manning Avenue this summer.
Mr. Teske and Mr. Junker both spoke in favor of adhering to the Commission's adopted
recommendations/policies for the South Boutwell Area, especially in light of the "newness"
of those policies and the fact that those recommendation/policies were adopted after
receiving a great deal of public input. Several Commission members noted that any
development, regardless of the number of homes, results in additional traffic. Mr. Teske
pointed out that the Commission's final response was that it wanted traffic issues
addressed and infrastructure in place before development proceeds, and he said the
Commission ought to stick with its own recommendation. Mr. Junker agreed that the
Commission needs to abide by the commitment it made to residents in the area.
Most members were in agreement that this site is unique but were in consensus that
development should not proceed at this time until further traffic improvements are made.
Mr. Junker asked for a vote on the issue.
Mr. Middleton, seconded by Mr. Peroceschi, moved to recommend that the development
process move forward. Vote was 2-7 against - Middleton and Peroceschi in favor; Carlsen,
Dahlquist, Gag, Junker, Teske, Turnquist and Wald against.
Memo
.
To:
From:
Date:
Subject:
Planning Commission
Steve Russell, Community Development Director ~
January 6, 2005
Information from Manchester Homes
Background. Over the past two years, the Planning Commission has worked on the
new adopted South Boutwell Area Plan.
The request you have before you is to proceed with annexation and concept review of
this South of Boutwell Area Plan site at this time before traffic improvements are made.
Since Plan adoption, the traffic diversion at Deerpath and CR 5 has been installed and
plans are being prepared for Boutwell Avenue improvement. The County has entered
into a process for preparing plans for CR 15 widening between TH 36 and CR 12.
There are other property owners in the Boutwell South Planning Area that would like to
proceed with annexation and development at this time.
The Commission should take this request and other possible requests into consideration
in reviewing this request.
If the Commission wants to proceed with this annexation, it is suggested that a
recommendation be made to the City Council explaining the Planning Commission's
position as it relates to the recently approved South of Boutwell Area Plan.
CPC Action on 1/10/05: 7-2 not proceed.
.
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~MrY1 )f:Jb'\,~ 1illJc...~~
~"'- f t ~ j/1 (2&04)
IV. Recommendations for. the Boutwell
South Planning Area
A. land Use
.'
. . .
Recommendation 1: Figure 2 identifies proposed land
uses for the Boutwell South Area. Land use for the
eastern portion of the planning area is designated urban
low-density single family (3 DU's per net developable
a ere) 1. Most of the existing Rural Residential land use
areas in the western half of the Area are maintained in
rural residential use, with densities of one unit per 2.5
acres. Two areas, corner of County 15 and County 12,
and County 15 and Boutwell Avenue are designated Low
Density Single Family.
Recommendation 2: Development proposals for the area
should be in the form of Planned Unit Developments to
provide flexibility in project design and design review.
The areas identified for Low-density Single Family land use
will extend existing land uses from the City Limits to Long Lake
Creek that bisects the planning area from north to south. The
creek corridor will provide a transition between 'new land uses
. and the existing larger-lot areas to the west. While the .
proposed land use designation is a higher density than the
existing Rural Residential land uses, it is a relatively low urban
density and should be compatible with existing uses to the
west of the creek. The new low-density single-family areas
should also be compatible with existing urban developed areas
to the east.
Two areas identified for Low-density Single Family are located
at the western corners of the planning area. These areas are
adjacent to CR 15 at CR 12 and Boutwell Road. The two sites
are adjacent Setters Glen and Liberty commercial.
. The designatio.n of the land uses will allow for a range' of
, . housing types and help the City to meet its housing goals. . .
Low- density Single Family development may include either
clustered attached and single lot detached single-family
housing.
The proposed densities allows for "clustering" of units on sites
to protect natural resources.
1 Net developable land equals total acreage minus roads,
wetlands and steeply sloped area
City of Stillwater-Boutwell South Area Plan
9
:M..Jl!NCJ{PSCJ!E(j{J{O::M.PS and CLJlSSIC J{O:MfE ([)PSlqW .
We are local builders asking the City of Stillwater to grant our request for annexation.
We are looking to develop and build approx. 28 single family homes on the property
located on the north east corner of County Road 12 and County Road 15 in the Boutwell
South Area..
We are aware the Planning Commission and Council recently made decisions on the
Boutwell South Area plan. These decisions were made after years of intense discussion.
The conclusion was to postpone any development in this area until traffic plans can be
laid out to handle the proposed increased traffic concerns for this area. In the study there
were many questions regarding the Neal A venue extension. First, Extending Neal
Avenue South of Boutwell to County road 12 brought many residents out to oppose such
an idea. The neighborhood felt the increased traffic would burden what they felt an
already over crowded system. Boutwell Avenue. was the second problem area in this
study. Its site lines are not adequate; the road widths do not appear to be sufficient to
handle the amount of traffic, the speed of the traffic and the need for some type of
pedestrian trail. For these reasons, the Commission and the Council voted to postpone
any development in the Boutwell South Area at this time.
We feel our property is unique to the Boutwell South Area. This property is on an island
in Boutwell South. A commercial complex is directly to the south, 2 Y2 acre home sites
sit directly to the east. A church and cemetery are to the north. Our frontage would be
on two of the City's major arterial roads, County Road 15 and County Road 12. Our one
access to the site would come off County Road 12, directly across from the
Liberty/Rutherford entrance. In the study completed by the City, it was apparent that
ideal traffic flow would push traffic to these major arterial roads; this site accomplishes
that goal simply by its location.
.
We will not increase traffic onto Boutwell Avenue. nor do we affect the Neal Avenue.
Extension. We have included a traffic study, which was completed specifically for this
project. Using traffic principals, it was determined that this property would have a
negligible effect on traffic levels on Northland, Maryknoll, Deer Path and Brick Street,
all areas that will see significant impacts with development to the east and north.
As local builders, we are asking you to consider a request for annexation and subdivision
approval. We do not see this action setting a precedent for future development in the
Boutwell Area. This property is an Island in the Boutwell South Area, a unique property.
The major traffic concerns addressed in the Boutwell South Area Plan are not affected by
this property as they are farther east, utilities are available and the proposed plan
compliments the existing development to the south.
We would propose the following improvements in the development; boulevard trees, .
native plantings in all cul-de-sacs, special plantings in the entrance median and
boulevard, a park with a tot's lot and playground equipment. In addition, we would like
1
.
.
.
to construct a path and boardwalk with educational narratives describing the preservation
of wetlands and their importance in our communities.
Our vision is to carry the Liberty theme north into this project. We would use a local
architect to draft all of the homes in this subdivision. We feel this would give us some
uniformity in the project, while allowing each homeowner to ~A}J~ess their individuality.
Front porches, shed dormers, unique craftsman detailing. Superior materials and
craftsmanship inside and out. All of these ideas would be incorporated into the
construction of each home.
We feel that as the developer and builder we are able to pay close attention to all of the
details from start to fmish. We would control all aspects of the project. If something is
not being completed as planed, we are able to identify the problem and correct any
deficiencies immediately; we would be involved in this project until the last house is
built. As local business men we have a vested interest in creating, implementing and
developing a project we can all be proud of.
We thank you in advance for your time and look forward to discussing this issue with you
on Monday evening.
Respectfully,
('~-,.~~L~
Greg Johnson "\
President
2
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_,',i'~
SEH
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October 4,2004
RE: Stillwater Development, LLC
Stillwater Bays Traffic Study
SEH No. A-STIDV0501.00 14.00
Mr. Greg Johnson
Chief Manager
Still water Development, LLC
12415 55th Street North
Lake Elmo, MN 55042
Dear Mr. Johnson:
This letter contains the documentation and findings for our traffic study of the proposed Stillwater Bays
development in the City of Stillwater. The proposed 33-unit, residential development is on a 14-acre site
located in the northeast quadrant of the CSAH 12 (75th Street)/CSAH 15 (Manning A venue) intersection.
The traffic study includes a determination of the amount of traffic expected to be generated by the
proposed development, the distribution of the site-generated traffic to the nearby roadways, and a review
of the proposed access to the development.
.
Trip Generation and Distribution
The development site plan for Stillwater Bays indicates that 33 single-family detached homes are
proposed for the site. Estimated weekday average daily traffic (ADT) and AM and PM peak hour
volumes generated by the proposed development are shown in the following table.
Trip Generation for Stillwater Bays Development
W eekday Average Daily TraffIC
AM Peak Hour Traffic Volume
PM Peak Hour Traffic Volume
316 vehicles/day
25 vehicles/hour (6 entering/19 exiting)
34 vehicles/hour (22 entering/12 exiting)
Trip generation rates were derived from Trio Generation, 7th Edition, Institute of Transportation
Engineers, 2003. The amount of traffic expected to be generated by the proposed development is
relatively small and will not have any noticeable impact on traffic operations at nearby intersections.
Therefore, no formal traffic operations analysis was performed for nearby intersections.
The proposed development will be served by a single access point on CSAH 12 (75th Street), opposite
Rutherford Road. In discussions with the City staff, it was indicated that there is a concern about how
traffic from the proposed development will be distributed to intersections along CSAH 12, especially the
intersections at Brick Street, Deer Path, Maryknoll Drive, and Northland Avenue. Using information from
the draft Boutwell Area Transportation Study, dated November 12, 2003, the directional distribution of
site-generated traffic from the proposed development was estimated for six key intersections along CSAH
12, and the assumed directional distribution for site-generated traffic is shown in Figure 1 (see .
attachment). Note that, for the study, no traffic from the proposed development was assumed to use to
Rutherford Road. Though some traffic from the proposed development will probably use Rutherford
Short Elliott Hendrickson Inc., 3535 Vcldnais Cen,=r [I,-i.,e. S, Pl'JI. r'l"-l 55110.5'9>)
SEH is an ~ql.l;\1 opportunity employer 1 wW'N.sehinc,com I 651.490.20QC 3CO,325.2055! 651.490.2;50!J.x
Mr. Greg Johnson
October 4,2004
Page 2
.
Road, this assumption was made to provide a more conservative estimate (higher estimate) of the site-
generated traffic that would use CSAH 12, as well as other roadways.
The assumed directional distribution percentages were applied to the estimated site-generated traffic
volumes. for the proposed development. The resulting site-generated ADT data is shown in Figure 2 (see
attachment). Note that, on Figure 2, we have also shown 2003 ADT for the roadway segments in the
study area; the 2003 ADT data is from the draft Boutwell Area TransDortation Studv. The AM and PM
peak hour site-generated traffic distribution for the study area is shown in Figure 3 (see attachment).
As indicated in Figure 2, the site-generated ADT added to each roadway segment is expected to be very
small compared to the existing ADT for the segment, in the range of 0.5% to 2.3%. Similarly, Figure 3
indicates the site-generated traffic for the AM and PM peak hours \-vill add very little to existing traffic at
the intersections in the study area; in general, only a few vehicles are expected to be added to any
particular movement at an intersection.
Access Review
Only one access point is proposed from the development onto the existing roadway system. This access
point will be located on CSAH 12, approximately 980 feet east of CSAH 15 (Manning Avenue), and will
be aligned with Rutherford Road to the south. CSAH 12 near this access point has a posted 55 mph speed
limit. There is a separate right turn lane and left turn lane on CSAH 12 for the RutheIford Road
intersection, and other nearby intersections along CSAH 12 have turn laneslbypass lanes on CSAH 12 at
the intersections.
.
Sight distance at the proposed access point onto CSAH 12 was checked in the field. Sight distance at the
access point was found to be adequate to both the east and west along CSAH 12. Vehicles entering CSAH
12 from the access point should be able to see approaching vehicles on CSAH 12 for at least 13 seconds
or more for both directions. Ten seconds of sight distance is considered adequate.
Though turning volumes on CSAH 12 at the access point are expected to be small, CSAH 12 is a high
speed roadway, and there is a safety concern for having traffic making turning movements, especially the
left turn movement, from the through lanes on CSAH 12. To address this concern, it is recommended a
separate right turn lane and left turn lane be provided on CSAH 12 for the access point. It appears there is
adequate width on CSAH 12 to provide these turn lanes by simply re-striping the pavement markings on
the road. Providing these turn lanes will also be consistent with the current practice at other nearby
intersections along CSAH 12.
The City has indicated they may want to connect the roadway system for the proposed development to the
roadway system for future developments east and north of the Stillwater Bays development. The proposed
site plan provides sufficient open area to allow for these potential future roadway connections.
Findings and Recommendations
Based on the foregoing information, the following findings and recommendations are offered:
1. The proposed development is expected to generate a small amount of traffic (ADT of 316, AM peak
hour volume of 25, and PM peak hour volume of 34) and will not significantly impact traffic
. operations along nearby roadways or at nearby intersections.
Mr. Greg Johnson
October 4, 2004
Page 3
2. The proposed development is expected to add less than 30 vehicles per day to roadways such as
Northland Avenue, Maryknoll Drive, Deer Path, and Brick Street.
3. The one access point proposed for the development should operate adequately as long as a separate
right turn lane and left turn lane are provided on CSAH 12 at the access point.
If you have any questions concerning this study, please call me at 651.765.2985.
Sincerely,
SHORT ELLIOTT HENDRICKSON INe.
~~
George Calebaugh, PE, PTOE
Senior Transportation Engineer
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Attachments
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FILE NO.
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Directional Distribution of Site-Generated Traffic
Stillwater Bays Traffic Study
STILLWATER, MINNESOTA
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STREET NORTH
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Folz, Freeman, Erickson, Inc.
LAND PLANNING • SURVEYD;G s ENGINEERING
" 5620 MEMORLIL AVENUE NORTH
loll STILLWATER, MINNESOTA 55082
s Phone (651) 439.8833 Fax (651) 430.9331
PROJECT DEVELOPERS
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IMq No.[ 172D MANCHESTER HOMES- RUTHERFORD POINT-STILLWATER, MIN -01/OM05 SHEET I OF I SHEETS
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MEMORANDUM
TO:
Mayor and City Council
'Shawn Sanders, Assistant City Engin~~
FROM:
. DATE:
January 14, 2005
RE:
Feasibility Study for 2005 Street Improvement Project
Project No. 2005-02
INTRODUCTION
In keeping with the recent Pavement Management Study, it is proposed that the following streets be
improved as part of the 2005 Street Improvement Project:
Deer Path and Deer Path Court
Hancock Street - South Third Street to Holcombe Street
Marsh Street - South Third Street to South Sixth Street
Fifth Street- Churchill To Orleans Street
All of these streets have the lowest rating according to the Pavement Management Study and warrant
a street improvement at this time. Deer Path and Deer Path Court will be partially reconstructed
while the other streets will be totally reconstructed.
DISCUSSION
Deer Path was constructed back in 1981 to an urban section with curb and gutter and 32 feet
wide. Initially, there was very little cut thru traffic, but with growth in the city and township, the
street is proving to be more of an access route to and from County Road 5 for travel in the west
and northwestern portion of the City. Because of the significant increase of traffic, the street is
deteriorating, in both the pavement and its sub-grade.
With the exception of Fifth Street between Churchill and Hancock, there are no records when other
remaining streets had their last improvements. Fifth Street between Churchill and Hancock had
roadwork done in the early 1970's as part of the sewer separation project. These streets have no curb
and gutter and vary in width from 24 feet on Hancock west of Sixth Street, 30 feet on Fifth Street,
32-34 feet on Hancock east of Sixth Street, t036 feet on Marsh Street. A storm sewer system exists
in the area, but the inlets are in need of repair. Sidewalk only exists on Hancock from Third to
Fourth Street and is the worst section of sidewalk in the City. Fifth Street from Churchill to
Hancock was part of the 1999 Street Reconstruction Project but was deleted from the project.
Proposed Street Reconstruction Project
It is proposed that Deer Path be reconstructed, leaving the curb in place and rebuild the street section
with four inches of bituminous, six inches of aggregate and twelve inches of a granular base with
fabric underneath the gravel. Storm sewer exists in the neighborhood but the catch basin inlets are in
poor condition and should be replaced at the same time road improvements are made
~
...
It is proposed to construct new streets on Hancock, Fifth and Marsh Street at a 28-foot width with
curb and gutter. A narrower street section along Hancock, between Sixth and Holcombe will be .
needed to accommodate the narrower right-of way. The new street section would be four inches of
bituminous and six'inches of aggregate. An investigation of the underlying street materials shows
that a one-foot sub-cut is warranted and replaced with granular material. All storm sewer inlets will
be replaced, and new storm sewer added where needed. Sidewalks on Hancock Street from Third
Street to Fourth Street would be removed and replaced.
With all street reconstruction projects, a soil investigation is performed on the proposed street
sections at random locations. These soil borings may not be an accurate representation of what
exists along the entire street. At the time of construction, we will obtain a better idea of what the
soils conditions are like and what if any corrections are necessary. These corrections mayor may
not result in an increase to the overall project costs not accounted for in the feasibility study.
Water Service Replacement
Within the project area there are 20 properties with galvanized pipe for their water service. Seventy
to eighty years ago galvanized pipe was a common material used for the installation of water
services. In many instances the pipe has exceeded its service life, the inside has filled with deposits
of rust and silt, joints tend to pull apart and there is cracking in the pipe. All these factors may result
in a leak that'could cost the homeowner several thousand dollars to repair. Since the street is being
reconstructed with a new pavement section, these galvanized services should be replaced with a new
copper service to prevent the new street from being disturbed. It is proposed to remove the existing
galvanized water service, install a new copper service and curb stop box, and reconnect to the .
existing service and to the water main.
The residents are given the option to hire their own contractor to replace the water service. In
previous projects, the property owner's contractor has replaced the entire length of pipe from the
water main to the house. This work must be completed prior to the City' s contractor beginning his
work on the project.
Project Costs
The total cost ofthe project is $994,615.60, which includes engineering, administration, and
contingencies. A breakdown of each cost is shown below:
Reconstruct Marsh Hancock and Fifth Street
Reconstruct Deer Path
Replace galvanized water services
Sidewalk Replacement (Hancock - Third and Fourth)
$697,225.00
$232,865.60
$43,525.00
$21,000.00
Project Funding
The project would be funded through the City's Capital Improvement Fund and property
assessments.
.
~
Street Reconstruction
.
It is proposed that 50% of the project costs for street reconstruction be assessed to the property
owners and the remaining share be the City's responsibility. The residential properties would be
assessed based on the per unit basis and the Stillwater Area School property would be assessed by
the lineal foot method. The Deer Path portion ofthe project, the assessment rate would be $3575.06
per lot. Corner lots would be assessed $1787.53 per side that is improved. The assessment rate for
the properties on Marsh, Hancock, and Fifth Streets would be $5892.35. Comer lots would be
assessed $2946.17 per side of street improved. The school property on Hancock would be assessed
$65.06 per lineal foot for 245 feet or $15,694.70.
Water Service Replacement
Water service repairs are the sole responsibility of the property owner and all costs for replacement
is assessed 100% to the property owner. For the 21 properties the assessment would be $2072.00 per
lot for a total of$43,525.00.
Summary of Assessments
Street Assessment
Deer Path
regular $3575.06 per lot
corner $1787.53 per side improved
Marsh, Hancock, and Fifth
regular $5892.35
comer $2946.17 per side improved
.
Water Service Replacement
$2072.00 per lot (20)
Summary of Funding Sources
TOTAL
$504,749.60
$489,866.00
$994,615.60
Property Owner Share
City Share
RECOMMENDATION
Since the project is feasible from an engineering standpoint and the project is cost effective, it is
recommended that Council accept the feasibility report for the 2005 Street Improvement Project and
order a public hearing to be held on February 15, 2005 at 7:00 p.m.
ACTION REOUIRED
If Council concurs with the recommendation they should pass a motion adopting Resolution No.
2005- . RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2005
. STREET IMPROVEMENT PROJECT, (PROJECT 2005-02).
RES9LUTION RECEIVING REPORT AND CALLING HEARING ON
2005 STREET IMPROVEMENT PROJECT
(pROJECT 2005-02)
WHEREAS, pursuant to resolution of the councIl adopted September 21, 2004, a report has
been prepared by the City Engineer with reference to the 2005 Street Improvement Project; and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. The council will consider the improvement of such street improvements in accordance
with the report and the assessment of abutting property for a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of
the improvement of$994,615.60.
2.
A public hearing shall be held on such proposed improvement on the 15th day of February
2005, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible
thereafter, and the clerk shall give mailed and published notice of such hearing and
improvement as required by law.
Adopted by the City Council ofthe City of Stillwater this 18th day of January 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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STREET
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Stillwater Public Library
223 N. Fourth St.
Stillwater l\1N 55082
"\,-,,\'\v. s tillwaterli brary. org
Memo
To: Mayor and City Council
F rom: Lynne Bertalmio, Library Director
Re: Library Board Vacancy
January 13,2005
The City of Stillwater received three applications for the vacancy on the Library Board of
Trustees created by the retirement of Victor Myers. A task force of the Board of Trustees
met with the candidates to answer their questions and ask further about their skills and
mterests.
The task force considered that all of the candidates have solid credentials and appreciates
their applications. The task force would like to recommend that Julia Sandstrom be
appointed to the Board because she seems to have the most complete knowledge of the
issues facing the library at this point. Julia has served on the library's Building Expansion
Advisory Committee where she made valuable contributions and suggestions about the
design and use of the building. She served on the library's Architect Selection Panel where
she showed strong analytical skills. She is also involved in the community and has young
children who use the services of the libraty. Julia resides in Ward 2.
The Library Board appreciates the opportunity to interview candidates and make
recommendations on appointments.
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\I1emorandum
To:
From:
Date:
Subject:
Mayor and City Council
Diane Ward, City Clerk
1/13/2005
Board and Commission Appointments
JOINT CABLE COMMISSION
Need applicant for alternate - will continue to advertise
DOWNTOWN PARKING COMMISSION
Will continue to advertise - need at least 3 applicants
PARKS BOARD
David Brandt - Ward 4 - new applicant
1411 Paddock Circle
Catherine Sewilo - Ward 3 - new applicant
2682 Hawthorne Lane
ACTION REQUIRED:
Adopt a resolution appointing members to the Parks Board.
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\/Iemorandum
To:
From:
Date:
Subject:
Mayor and City Council
Diane Ward, City Clerk
January 14, 2005
Board and Commission Appointments
The following list has one person requesting reappointment and nine new applicants for the
Human Rights Commission. According to a recent newspaper article I'm assuming that Mr.
Ken Moses, whose term does not expire until January, 2006, has resigned. I have sent him
an email asking for confirmation of that, but have not received any reply.
Because members should be appointed to staggered terms, I would suggest that three
members plus Mr. Carr (if you wish to reappoint) should have term expirations in 2007 and
the other three have a one year term that expires in 2006.
.
HUMAN RIGHTS COMMISSION - 4 terms exoired. 2 resianed
Anthony "Tony" Carr - W4 - requests reappointment cY
1415 Lydia Circle
M. Luanne Shaughnessy - W4 - new applicant
626 Nightingale Blvd.
Jane Taves - W3 - new applicant
916 W. Laurel Street
Jean Lifton - Ward 2 - new applicant
121 South 6th Street
Gary Campbell - W 3 - new applicant
2263 Orwell Ct. N.
Wally Goettl - Ward 3 - new applicant
142 Deerpath
.
Jon Skaalen - Ward 2 - new applicant
1900 N. 3rd Street
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Heidi Lottsfeldt - Ward 1 - new applicant
807 S. 5th Street
.
Louise Jones - Ward 4 - new applicant
7079 Mid Oaks Ave. N.
Jo Harrison - W2 - new applicant
620 N. Main St., Unit #310
ACTION REQUIRED:
Consider the applicants and adopt a resolution appointing members to the Human Rights
Commission.
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~~ ~waJ.er
~~ iiiItil
THE BIRTHPLACE OF MINNESOTA ~
HUMAN RIGHTS COMMISSION
Members Date Aooointed Ward Term Exoires
Anthony Carr (Chair) 1/16/01 W4 1/1/05
1415 Lydia Circle reappt'd 1/03
H: 430-2557 Second Term
W: 773-0577
cager121 {{V,aol.com
Michael (Mick) Eldred 1/21/03 WI 1/1/05
302 S. 3rd St., #1 First Term
H: 275-1488
Dan Cox (student member) 1/21/03 W2 1/1/05
417 W. Cherry St. First Term
H: 439-8698
. perigene@hotmail.com
Rick Johnson 1/21/03 W3 1/1/05
(resigned 12/5/03)
Ellie Samuelson 2/03/03 WI 1/1/05
904 S. 3rd St. First Term
H: 439-4487
ems904{{V,webtv.net
Ken Moses (vice-chair) 8/6/02 W4 1/1/06
P.O. Box 623 Re-appt'd 1/04
H: 351-1196 (Second Term)
ken m{{V,comouserve.com
.
Established by Ordinance 807 and organized per City Code Chapter 25. The purpose of the Human
Rights Commission is to aid and advise the City Council in ensuring for all citizens of the City equal
opportunity in those areas protected by law and in other related concerns. The commission is composed
of seven members. All members will be appointed for two-year terms that are staggered in order to
provide continuity of policy and program. No member may serve more than six years, not including the
time served filling the unexpired term of another. The Human Rights Commission meets the last
Wednesday of the month.
Rev. 5/04
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
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EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF STILL WATER, MINNESOTA
HELD: January 18, 2005
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on
January 18,2005, at P.M. for the purpose in part of authorizing the competitive negotiated
sale of the $1,480,000 General Obligation Capital Outlay Bonds, Series 2005A.
The following members were present:
and the following were absent:
Member
introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE COMPETITIVE
NEGOTIATED SALE OF $1,480,000 GENERAL OBLIGATION
CAPIT AL OUTLAY BONDS, SERIES 2005A
A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $1,480,000 General
Obligation Capital Outlay Bonds, Series 2005A (the "Bonds") to finance 2005 capital outlay
needs of various City departments pursuant to Minnesota Statutes, Chapter 475 and Sections
10.5 and 10.6 of the City Charter, as more fully described in Exhibit B attached hereto; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting: Proposal Onening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open
proposals at the time and place specified in such Terms of Proposal.
1724834vl
3. Terms ofProDosal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk and other officers
or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of
the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Adooted this 18th day of January, 2005 by the Stillwater City Council.
Jay L. Klmble, Mayor
ATTEST:
Diane F. Ward, City Clerk
1724834vl
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EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$1,480,000
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2005A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Tuesday, February 15, 2005, until 10:00 A.M.,
Central Time, at the offices ofSpringsted Incorporated, 380 Jackson Street, Suite 300, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of
the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
. Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price
and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted
Proposal. Springsted will assume no liability for the inability ofthe bidder to reach Springsted
prior to the time of sale specified above. All bidders are advised that each Proposal shall be
deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless
of the manner in which the Proposal is submitted.
DET AILS OF THE BONDS
The Bonds will be dated March 1, 2005, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1,2005. Interest will be
computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2006 $135,000
2007 $ I 80,000
2008 $180,000
2009 $185,000
2010 $190,000
2011 $195,000
2012 $205,000
2013 $210,000
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Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued interest .
to the date of redemption. In order to designate term bonds, the proposal must specify "Years of
Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records ofDTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility ofDTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City .
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The Bonds will not be subject to payment in advance of their respective stated maturity dates.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance
2005 capital outlay needs of various City departments.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,467,420 and accrued interest on the total principal amount
ofthe Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $14,800, payable to
the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety
Bond is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and preapproved by the City. Such bond must be submitted to Springsted
Incorporated prior to the opening ofthe proposals. The Financial Surety Bond must identify
each underwriter whose Deposit is guaranteed by such Financial Surety Bond. Ifthe Bonds are .
awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire
transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the
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next business day following the award. If such Deposit is not received by that time, the
Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no
interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/1 00 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date ofthe Bonds to the date of maturity. No conditional
proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
shall be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall
be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
. Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
A-2
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than .
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the City
for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for
payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than
seven business days after the date of such award, it shall provide without cost to the senior
managing underwriter of the syndicate to which the Bonds are awarded 60 copies of the Official
Statement and the addendum or addenda described above. The City designates the senior
managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes
of distributing copies of the Final Official Statement to each Participating Underwriter. Any
underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is
accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual
relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt
by each such Participating Underwriter of the Final Official Statement.
Dated January 18, 2005
BY ORDER OF THE CITY COUNCIL
/s/ Diane Ward
Clerk
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EXHIBIT B
SCHEDULE OF 2005 BONDED CAPITAL OUTLAY
DEPARTMENT
Elections
MIS
Finance
Admini strati on
Plant/City Hall
Community Development
Police
Fire
Building Inspections
Civil defense
Public Works/Engineering
Street
St Croix Valley Recreation Center
Library
Parks
TOTAL PROJECT COSTS
B-1
PROJECT COSTS
$ 3,000
56,750
3,600
14,400
22,000
380,000
181,600
67,500
31,300
10,000
10,400
322,700
35,800
90,750
209,000
$1,438,800
.
.
.
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF STILL WATER, MINNESOTA
HELD: January 18,2005
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on
January 18, 2005, at P.M. for the purpose in part of authorizing the competitive negotiated
sale of the $3,180,000 General Obligation Capital Outlay Refunding Bonds, Series 2005B.
The following members were present:
and the following were absent:
Member
introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE COMPETITNE
NEGOTIATED SALE OF $3,180,000 GENERAL OBLIGATION
CAPITAL OUTLAY REFUNDING BONDS, SERIES 2005B
A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $3,180,000 General
Obligation Capital Outlay Refunding Bonds, Series 2005B (the "Bonds"), to provide for a
crossover refunding of the City's outstanding $5,530,000 original principal amount of General
Obligation Capital Outlay Bonds, Series 1996A, dated May 1, 1996, which mature on and after
February 1,2007; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting: Proposal Openim~. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shall open
proposals at the time and place specified in such Terms of Proposal.
1725073vl
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk and other officers
or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of
the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Adopted this 18th day of January, 2005 by the Stillwater City Council.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
] 725073v]
2
.
.
.
.
EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE
THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE
FOLLOWING BASIS:
TERMS OF PROPOSAL
$3,180,000*
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION CAPITAL OUTLAY REFUNDING BONDS, SERIES 200SB
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Tuesday, February 15, 2005, until 1 0:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of
the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price
and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted
Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted
prior to the time of sale specified above. All bidders are advised that each Proposal shall be
deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless
of the manner in which the Proposal is submitted.
DETAILS OF THE BONDS
The Bonds will be dated March 1, 2005, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1,2005. Interest will be
computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2007 $260,000 2011 $ I 80,000 2015 $21 0,000 2019 $240,000
2008 $ I 70,000 2012 $190,000 2016 $215,000 2020 $255,000
2009 $170,000 2013 $195,000 2017 $225,000 2021 $260,000
. 2010 $ I 80,000 2014 $200,000 2018 $230,000
1 725073vl
A-I
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal
amount of the Bonds offered for sale. Any such increase or reduction will be made in multiples of $5,000 in any
of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered
or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the
percentage by which the principal amount of the Bonds is increased or reduced.
.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued interest
to the date of redemption. In order to designate term bonds, the proposal must specify "Years of
Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof
of a single maturity through book entries made on the books and records of DTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility ofDTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of .
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
REGISTRAR
The City will Dame the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1,2015, and on any day thereafter, to prepay Bonds due on or
after February 1,2016. Redemption may be in whole or in part and ifin part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECIJRITY .AJ'ID PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund
the February 1,2007 through February 1,2021 maturities of the City's General Obligation
Capital Outlay Bonds, Series 1996A, dated May 1, 1996.
.
A-2
.
TYPE OF PROPOSALS
.
Proposals shall be for not less than $3,146,610 and accrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $31 ,800, payable to
the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety
Bond is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and pre approved by the City. Such bond must be submitted to Springsted
Incorporated prior to the opening ofthe proposals. The Financial Surety Bond must identify
each underwriter whose Deposit is guaranteed by such Financial Surety Bond. Ifthe Bonds are
awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire
transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the
next business day following the award. If such Deposit is not received by that time, the
Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no
interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/1 00 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date of the Bonds to the date of maturity. No conditional
proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation ofthe interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
.
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
shall be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall
be the responsibility of the purchaser.
A-3
Failure ofthe municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the City
for any loss suffered by the City by reason ofthe purchaser's non-compliance with said terms for .
payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit ofthe owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)( 5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter .
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than
seven business days after the date of such award, it shall provide without cost to the senior
A-4
.
.
.
managing underwriter of the syndicate to which the Bonds are awarded 125 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated January 18, 2005
BY ORDER OF THE CITY COUNCIL
/s/ Diane Ward
Clerk
A-5
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE
CITY OF STILL WATER, M INNES OT A
.
HELD: January 18,2005
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on
January 18,2005, at P.M. for the purpose in part of authorizing the competitive negotiated
sale of the $2,715,000 General Obligation Sports Center Refunding Bonds, Series 2005e.
The following members were present:
and the following were absent:
Member
introduced the following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION PROVIDING FOR THE COMPETITIVE
NEGOTIATED SALE OF $2,715,000 GENERAL OBLIGATION
SPORTS CENTER REFUNDING BONDS, SERIES 2005C
A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $2,715,000 General
Obligation Sports Center Refunding Bonds, Series 2005C (the "Bonds"), "), to provide for a
crossover refunding of the City's outstanding $4,610,000 original principal amount of General
Obligation Sports Center Bonds, Series 1998A, dated January 1, 1998, which mature on and after
June 1,2007; and
.
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as foUows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meetin2:: Proposal Ooening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The City Clerk or designee, shaU open
proposals at the time and place specified in such Terms of Proposal.
.
1725074vl
.
.
.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk and other officers
or employees of the City are hereby authorized to cooperate with Springsted and participate in
the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of
the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Adopted this 18th day of January, 2005 by the Stillwater City ~C~uncil.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
1725074vl
2
EXHIBIT A
.
TERMS OF PROPOSAL
$2,715,000*
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION SPORTS CENTER REFUNDING BONDS, SERIES 2005C
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Tuesday, February 15, 2005, until 1 0:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of
the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price .
and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted
Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted
prior to the time of sale specified above. All bidders are advised that each Proposal shall be
deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless
of the manner in which the Proposal is submitted.
DETAILS OF THE BONDS
The Bonds will be dated March 1, 2005, as the date of original issue, and will bear interest
payable on June 1 and December 1 of each year, commencing December 1, 2005. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature June 1 in the years and amounts as follows:
2007
2008
2009
$260,000
$245,000
$255,000
2010
2011
2012
$265,000
$270,000
$180,000
2013
2014
2015
$185,000
$190,000
$200,000
2016
2017
2018
$215,000
$220,000
$230,000
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal
amount of the Bonds offeredfor sale. Any such increase or reduction will be made in multiples of$5,000 in any
of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered
or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the
percentage by which the principal amount of the Bonds is increased or reduced.
.
1725074vl
A-I
.
.
.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued interest
to the date of redemption. In order to designate term bonds, the proposal must specify "Years of
Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount ofthe Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual
purchases of the Bonds may be made in the principal amount of$5,000 or any multiple thereof
of a single maturity through book entries made on the books and records ofDTC and its
participants. Principal and interest are payable by the registrar to DTC or its nominee as
registered owner of the Bonds. Transfer of principal and interest payments to participants of
DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial
owners by participants will be the responsibility of such participants and other nominees of
beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to
deposit the Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on June 1,2014, and on any day thereafter, to prepay Bonds due on or after
June 1,2015. Redemption may be in whole or in part and ifin part at the option of the City and
in such manner as the City shall determine. If less than all Bonds of a maturity are called for
redemption, the City will notify DTC of the particular amount of such maturity to be prepaid.
DTC will determine by lot the amount of each participant's interest in such maturity to be
redeemed and each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge
available net revenues of the City's sports complex. The proceeds will be used to refund the
June 1,2007 through June 1,2018 maturities of the City's General Obligation Sports Center
Bonds, Series 1998A, dated January 1, 1998.
A-2
TYPE OF PROPOSALS
.
Proposals shall be for not less than $2,690,565 and accrued interest on the total principal amount
of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form
of a certified or cashier's check or a Financial Surety Bond in the amount of $27,150, payable to
the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety
Bond is used, it must be from an insurance company licensed to issue such a bond in the State of
Minnesota, and preapproved by the City. Such bond must be submitted to Springsted
Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify
each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are
awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to
submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire
transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the
next business day following the award. If such Deposit is not received by that time, the
Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The
Deposit received from the purchaser, the amount of which will be deducted at settlement and no
interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser
fails to comply with the accepted proposal, said amount will be retained by the City. No
proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/1 00 or 1/8 of 1 %. Rates must be in level or ascending order. Bonds of the same maturity
shall bear a single rate from the date of the Bonds to the date of maturity. No conditional
proposals will be accepted.
.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense ofthe purchaser of the
Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance
shan be paid by the purchaser, except that, if the City has requested and received a rating on the
Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall
be the responsibility of the purchaser.
.
A-3
r.. .
.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
.
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action ofthe City, or its agents, the purchaser shall be liable to the City
for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for
payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit ofthe owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter
or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than
seven business days after the date of such award, it shall provide without cost to the senior
A-4
managing underwriter of the syndicate to which the Bonds are awarded 100 copies of the .
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies ofthe Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters ofthe Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated January 18,2005
BY ORDER OF THE CITY COUNCIL
Is! Diane Ward
Clerk
.
.
A-5
,
.
.
.
Recommendations
For
City of Stillwater, Minnesota
$1,480,000
General Obligation Capital Outlay Bonds, Series 2005A
$3,180,000
General Obligation Capital Outlay Refunding Bonds, Series 2005B
$2,715,000
General Obligation Sports Center Refunding Bonds, Series 2005C
Presented to:
Mayor Jay Kimble
Members, City Council
Mr. Larry Hansen, City Coordinator / Treasurer
Ms. Sharon Harrison, Assistant Finance Director
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Study No.: S0784T4U4V4
SPRINGSTED Incorporated
January 12, 2005
SPRINGSTED
~ Ad"""" ,h, Puh];, S"t"
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RECOMMENDATIONS
Re: Recommendations for the Issuance of:
$1,480,000 General Obligation Capital Outlay Bonds, Series 2005A
(the "Series 2005A Bonds")
$3,180,000 General Obligation Capital Outlay Refunding Bonds, Series 2005B
(the "Series 2005B Bonds")
$2,715,000 General Obligation Sports Center Refunding Bonds, Series 2005C
(the "Series 2005C Bonds")
(Together referred to as the "Issues" or the "Bonds")
We respectfully request your consideration of our recommendations for the above-named
Issues. Bond proceeds will be used to finance the following:
. The proceeds of the Series 2005A Bonds will be used to finance the 2005 capital outlay
needs of various City departments.
. The proceeds of the Series 2005B Bonds will be used to refund the February 1, 2007
through 2021 maturities of the City's General Obligation Capital Outlay Bonds, Series
1996A, dated May 1, 1996 (the "Series 1996A Bonds").
. The proceeds of the Series 2005C Bonds will be used to refund the June 1, 2007
through 2018 maturities of the City's General Obligation Sports Center Bonds, Series
1998A, dated January 1, 1998 (the "Series 1998A Bonds").
We recommend the following for the Bonds:
1 . Action Requested
To establish the date and time of receiving
bids and establish the terms and conditions
of the offerings.
2. Sale Date and Time
Tuesday, February 15, 2005 at 10:00 A.M.
with award by the City Council at 7:00 P.M.
the same day.
The Bonds are being issued pursuant to
Minnesota Statutes, Chapter 475 and the
City Charter.
The Series 2005A Bonds - $1,480,000
The Series 2005B Bonds - $3,180,000
The Series 2005C Bonds - $2,175,000
3. Authority for the Issues
4. Principal Amount of the Offerings
5. RepaymentTerm
Included in the attached Terms of Proposal
for the Series 2005B Bonds and the Series
2005C Bonds is a provision that permits the
City to increase or reduce the principal
amount of the Series 2005B Bonds and/or
the Series 2005C Bonds in any of the
maturities in any amount, subsequent to the
receipt of bids.
The Series 2005A Bonds will mature
annually February 1, 2006 through 2013.
Interest will be payable semi-annually each
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City of Stillwater, Minnesota
January 12, 2005
6. Security and Source of Payment
7. Prepayment Provisions
8. Credit Rating Comments
9. Federal Treasury Regulations Concerning
Tax-Exempt Obligations
(a) Bank Qualification
February 1 and August 1, commencing
August 1, 2005.
The Series 2005B Bonds will mature
annually February 1, 2007 through 2021.
Interest will be payable semi-annually each
February 1 and August 1, commencing
August 1,2005.
The Series 2005C Bonds will mature
annually June 1,2007 through 2018.
Interest will be payable semi-annually each
June 1 and December 1, commencing
December 1, 2005.
The Bonds will be general obligations of the
City, secured by its full faith and credit and
taxing power.
Source of payment and payment cycle for
each issue can be found in the "Discussion"
section.
The Series 2005A Bonds - Due to their
short duration, the Series 2005A Bonds will
not be subject to payment in advance of
their stated maturity dates.
The Series 2005B Bonds - the City may
elect on February 1, 2015, and on any date
thereafter, to prepay the Series 2005B
Bonds due on or after February 1, 2016, at a
price of par plus accrued interest.
The Series 2005C Bonds - the City may
elect on June 1,2014, and on any date
thereafter, to prepay the Series 2005C
Bonds due on or after June 1, 2015, at a
price of par plus accrued interest.
An application will be made to Moody's
Investors Service for ratings on the Bonds.
The City's current general obligation credit
rating is "A1".
Under Federal Tax Law, financial institutions
cannot deduct from income for federal
income tax purposes, expense that is
allocable to carrying and acquiring tax-
exempt bonds. There is an exemption to
this for "bank qualified" bonds, which can be
so designated if the issuer does not issue
Page 2
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City of Stillwater, Minnesota
January 12, 2005
(b) Rebate Requirements
(c) Bona Fide Debt Service Fund
more than $10 million of tax-exempt bonds
in a calendar year. Issues that are bank
qualified generally receive lower interest
rates than issues that are not bank qualified.
Since the City does not expect to issue more
than $10 million of tax-exempt bonds in
2005, these Issues are designated as bank
qualified.
All tax-exempt issues are subject to the
federal arbitrage and rebate requirements,
which require all excess earnings created by
the financing to be rebated to the U.S.
Treasury. The requirements generally cover
two categories: bond proceeds and debt
service funds. There are exemptions from
rebate that may apply in both of these
categories.
The proceeds of the Series 2005A Bonds
are being used to finance primarily capital
equipment which could qualify for either the
six-month or eighteen-month spending
exception to rebate. The eighteen-month
exception requires a certain percentage of
the bond proceeds be spent within six-
month intervals. If the proceeds are spent in
accordance with one of the spending
exceptions, the project fund will be exempt
from rebate. The spending exceptions
depend on actual expenditures as
distinguished from expectations. It is our
understanding the City expects to meet the
eighteen-month spending exception in
regards to the Series 2005A Bonds.
The proceeds of the Series 2005B Bonds
and the Series 2005C Bonds will be placed
in an escrow account and invested at a yield
no greater than the yield on the refunding
bonds. Therefore, the Series 2005B Bonds
and the Series 2005C Bonds will not
generate any arbitrage.
The City must maintain a bona fide debt
service fund for the bonds or be subject to
yield restriction. This requires restricting the
investments held in the debt service fund to
the yield on the bonds and/or paying back
excess investment earnings in the debt
service fund to the federal government. A
bona fide debt service fund is a fund for
which there is an equal matching of revenue
to debt service expense, with carry over
permitted equal to the greater of the
Page 3
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City of Stillwater, Minnesota
January 12, 2005
investment earning in the fund during that
year or 1/12 the debt service of that year.
(d) Economic Life
The average life of the Bonds cannot
exceed 120% of the economic life of the
projects to be financed.
The capital outlay needs being financed by
the Series 2005A Bonds range in economic
life from 3 to 25 years. The average life of
the Series 2005A Bonds is 4.653 years;
therefore the Series 2005A Bonds are within
the economic life requirements.
The average life of the Series 2005B Bonds
and the Series 2005C Bonds is less than the
remaining average life of the bonds they are
refunding. Therefore both the Series 2005B
Bonds and the Series 2005C Bonds are
within the economic life requirements.
(e) Federal Reimbursement
Regulations
Federal reimbursement regulations require
the City to make a declaration, within
60 days of the actual payment, of its intent
to reimburse itself from expenses paid prior
to the receipt of bond proceeds. It is our
understanding the City has taken whatever
actions are necessary to comply with the
federal reimbursement regulations in
regards to the Series 2005A Bonds. Non-
bond funds can be used to repay
expenditures made prior to receipt of bond
proceeds.
These Issues are subject to the SEC's
continuing disclosure requirements. The
SEC rules require the City to undertake an
annual update of its Official Statement
information and report any material events
to the national repositories. The City has
elected to provide its own continuing
disclosure.
10. Continuing Disclosure
11. Attachments
The Series 2005A Bonds:
- List of Capital Outlay Projects
- Sources and Uses of Funds
- Debt Service Schedule
The Series 2005B Bonds:
- Refunding Schedules
The Series 2005C Bonds:
- Refunding Schedules
. Terms of Proposal
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Page 4
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City of Stillwater, Minnesota
January 12, 2005
DISCUSSION
General Obligation Capital Outlay Bonds, Series 2005A
Proceeds of the Series 2005A Bonds will finance the 2005 capital outlay needs of various City
departments. The City has provided a list of the assets' costs by department as shown on
pages 8 through 10. The sources and uses of funds for the Series 2005A Bonds are shown on
page 11.
The principal repayment structure for the Series 2005A Bonds is shown on page 12. Each
year's collection of taxes will be used to make the August 1 interest payment in the year of
collection and the February 1 principal and interest payment in the following year. The principal
due in the first year has been structured around the City's 2004 levy in the amount of $189,536
with level debt service payments thereafter. Page 12 contains the following information:
· Columns 1 through 6 show the year the tax levy is made, the principal payment dates, the
annual principal payments, estimated interest rates and projected total principal and interest
payments, given the current market environment.
. Column 7 shows the 5% overlevy which is required by State statutes and serves as a
protection to bondholders and the City in the event of delinquencies in the collection of
taxes.
General Obligation Capital Outlay Refunding Bonds, Series 2005B
The proceeds of the Series 2005B Bonds will be used to refund the February 1, 2007 through
2021 maturities of the City's General Obligation Capital Outlay Bonds, Series 1996A, dated
May 1, 1996. This refunding is being undertaken to allow the City to take advantage of lower
interest rates and to achieve interest cost savings.
The issuance of the Series 2005B Bonds is being conducted as a crossover refunding, in which
the proceeds of the Series 2005B Bonds (new issue) are placed in an escrow account With a
major bank and invested in government securities. These securities and their earnings are
structured to pay interest on the new issue until the optional prepayment date (call date) of the
Series 1996A Bonds (old issue), at which time the escrow account will crossover and prepay all
of the remaining principal of the Series 1996A Bonds. The City will continue to pay the
originally scheduled debt service on the Series 1996A Bonds until the call date of February 1,
2006. After the call date, the City will cross over and begin making debt service payments on
the Series 2005B Bonds, taking advantage of the lower interest rates.
The Series 1996A Bonds were originally issued to finance capital outlay purchases for various
departments of the City, to remodel the City Hall and to refund the City's General Obligation
Capital Outlay Bonds, Series 1986A.
Based on current interest rate estimates, the refunding is projected to result in the City realizing
cash flow savings that will average approximately $18,610 annually beginning with the 2005
levy for taxes collected in 2006. This results in future value savings of approximately $283,210,
with a net present value benefit to the City of approximately $208,430. These estimates are net
of all costs associated with the refunding. The City will begin to realize cash flow savings
beginning with the August 1, 2006 interest payment and the 2005 tax levy.
Page 5
City of Stillwater, Minnesota
January 12, 2005
.
We have attached a set of schedules that summarize the refunding statistics and the projected
savings resulting from the sale of the Series 2005B Bonds. These schedules include the
following information about the Series 2005B Bonds:
. Preliminary Feasibility Summary: indicates the sizing of the Series 2005B Bonds,
savings data and bond data - page 13
. Prior Original Debt Service: shows the existing debt service requirements on the Series
1996A Bonds without a refunding - page 14
. Debt Service to Maturity and to Call: shows the Series 1996A Bonds' remaining debt
service to maturity and to the call date, indicating the escrow requirements - page 15
. Debt Service Schedule: shows the new projected debt service on the Series 2005B
Bonds based on current estimated interest rates - page 16
. Debt Service Comparison: shows the debt service comparison and the projected annual
cash flow differences of the Series 2005B Bonds to the Series 1996A Bonds - page 17
The success of any advance refunding transaction is in a large part dependent upon market
conditions at the time the refunding bonds are sold. Federal tax law limits all projects to one
single advance refunding transaction. Minnesota statutes limit advance refunding transactions
to those that achieve no less than 3% present value debt service savings of the present value
of refunded debt service. Springsted's current estimates show this transaction will generate
approximately 6.346% present value savings. Springsted will continue to monitor the market
prior to the sale date and will keep you apprised of any change in conditions which might impact
. the success of this refunding.
General Obligation Sports Center Refunding Bonds, Series 2005C
The proceeds of the Series 2005C Bonds will be used to refund the June 1, 2007 through 2018
maturities of the City's General Obligation Sports Center Bonds, Series 1998A, dated
January 1, 1998. This refunding is being undertaken to allow the City to take advantage of
lower interest rates and to achieve interest cost savings.
The issuance of the Series 2005C Bonds is being conducted as a crossover refunding, in which
the proceeds of the Series 2005C Bonds (new issue) are placed in an escrow account with a
major bank and invested in government securities. These securities and their earnings are
structured to pay interest on the new issue until the optional prepayment date (call date) of the
Series 1998A Bonds (old issue), at which time the escrow account will crossover and prepay all
of the remaining principal of the Series 2005C Bonds. The City will continue to pay the
originally scheduled debt service on the Series 1998A Bonds until the call date of June 1, 2006.
After the call date, the City will cross over and begin making debt service payments on the
Series 2005C Bonds, taking advantage of the lower interest rates.
e
The Series 1998A Bonds were originally issued to finance site improvements and to construct
and furnish a new indoor ice arena, an outdoor non-refrigerated ice sheet and a new field house
(collectively, the Sports Center). At the time the Series 1998A Bonds were issued, the City
anticipated that the net revenues of Sports Center would be sufficient to make 100% of the debt
service payments. The City subsequently issued additional bonds (the "Series 2000D Bonds)
for which the net revenues of the St. Croix Valley Recreation Center (formerly referred to as the
Sports Center) were also expected to be used for repayment for a portion of the debt service.
The City has estimated that net revenues of the St. Croix Valley Recreation Center will be
sufficient only to pay debt service on the Series 2000D Bonds. Repayment of the Series 2005B
Page 6
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City of Stillwater, Minnesota
January 12, 2005
Bonds will be made with tax levies. In addition to taxes, the City anticipates that it will continue
to receive $75,000 of tax increment revenues that the City will use to make a portion of the debt
service on the Series 2005B Bonds through 2011 (the last year TIF revenue will be available).
Based on current interest rate estimates, the refunding is projected to result in the City realizing
cash flow savings that will average approximately $9,140 annually beginning with the 2005 levy
for taxes collected in 2006. This results in future value savings of approximately $109,780, with
a net present value benefit to the City of approximately $85,950. These estimates are net of all
costs associated with the refunding. The City will begin to realize cash flow savings beginning
with the December 1,2006 interest payment and the 2005 tax levy.
We have attached a set of schedules that summarize the refunding statistics and the projected
savings resulting from the sale of the Bonds. These schedules include the following information
about the Series 2005C Bonds:
. Preliminary Feasibility Summary: indicates the sizing of the Series 2005C Bonds,
savings data and bond data - page18
. Prior Original Debt Service: shows the existing debt service requirements on the Series
1998A Bonds without a refunding - page 19
. Debt Service to Maturity and to Call: shows the Series 1998A Bonds' remaining debt
service to maturity and to the call date, indicating the escrow requirements - page 20
. Debt Service Schedule: shows the new projected debt service on the Series 2005C
Bonds based on current estimated interest rates - page 21
. Debt Service Comparison: shows the debt service comparison and the projected annual
cash flow differences of the Series 2005C Bonds to the Series 1998A Bonds - page 22
The success of any advance refunding transaction is in a large part dependent upon market
conditions at the time the refunding bonds are sold. Federal tax law limits all projects to one
single advance refunding transaction. Minnesota statutes limit advance refunding transactions
to those that achieve no less than 3% present value debt service savings of the present value
of refunded debt service. Springsted's current estimates show this transaction will generate
approximately 3.192% present value savings. Springsted will continue to monitor the market
prior to the sale date and will keep you apprised of any change in conditions which might impact
the success of this refunding.
Springsted is pleased to again be of service to the City of Stillwater.
Re7ectf~"Y SUbmo~itted' I
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CITY OF STILLWATER, MINNESOTA
SCHEDULE OF 2005 BONDED CAPITAL OUTLAY
DEPARTMENT
GENERAL FUND
Elections
Voting Booths
MIS
Website Upgrades
Update Phone VM System
Secure Wireless Network
Surf Control Licensing
Microsoft Licensing
Spy Software
Upgrade Servers
Security Assessment
Anti-Virus Software
Computer Equipment
Total MIS
Finance
Computer (2)
Total Finance
Administration
Document Imaging System Server
Computer Equipment
Total Administration
Plant/City Hall
Police Department Flooring
Total Plant/City Hall
Community Development
Pedestrian Plaza
Copier (3rd Floor)
Total Community Development
Police
Computers (2)
Ruggedized Laptops w/Printers MDT's
Office Furniture
Squad cars (3) - includes changeovers
Total Police
APPROVED
3,000
$
3,500
1,500
20,000
3,600
12,200
3,000
3,000
5,500
2,650
1,800
56,750
$
3,600
3,600
$
9,000
5,400
14,400
$
22,000
22,000
$
375,000
5,000
380,000
$
3,600
70,000
15,000
93,000
181,600
Page 8
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF 2005 BONDED CAPITAL OUTLAY
. DEPARTMENT APPROVED
Fire
EMS Jackets (25) 7,500
Wildfire Gear (40) 20,000
Copier 6,000
Fire Life Safety Equipment ($135,000 FEMA Grant) 15,000
Pagers (6) 3,500
DVD & Projector 3,000
Ruggedized Laptops 5,500
Turn out gear (5) 7,000
Total Fire $ 67,500
Building Inspections
Computer 1,800
Plans Cabinet 3,000
Lateral File Cabinets 3,000
Copier (3rd Floor) 5,000
Building Permit Software (or $2,000 for updates) 13,500
Ruggizied Laptop 5,000
. Total Building Inspections $ 31,300
Civil Defense
Emergency Op Center Equipment 10,000
Total Civil Defense $ 10,000
Engineering
Copier (3rd Floor) 5,000
Computers (3) 5,400
Total Public Works/Engineering $ 10,400
Streets
Sweeper 150,000
Dump Truck 130,000
Shop Imp-Tire Equip, Benches & Racks 40,000
Computer (2) (Sewer) 2,700
Total Street $ 322,700
TOTAL GENERAL FUND
$
1,103,250
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Page 9
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF 2005 BONDED CAPITAL OUTLAY
. DEPARTMENT APPROVED
ST CROIX VALLEY RECREATION CENTER FUND
Rec Center Ice Arena
Computer 1,800
Point of Sale Terminals 2,500
Computerized Security System 6,500
Rental Skates (150) & Storage Racks 10,000
Copier 15,000
TOTAL ST CROIX VALLEY RECREATION CENTER $ 35,800
LIBRARY FUND
Operations
Public Computers 5,000
Laptop Computers 2,000
Com puters/Printers 14,750
Children's CDRom Computers 2,000
Printers 2,000
Public Copier 5,000
Smart Check Equip ($200,000 3M Donation) 30,000
. Radio Frequency ID's 30,000
TOTAL LIBRARY FUND $ 90,750
PARKS FUND
One Ton Truck 50,000
Lawn Sweeper 24,000
Modular Skateboard Park (Council $50,000?) 60,000
Park Improvements 75,000
TOTAL PARKS FUND $ 209,000
TOTAL 2005 BONDED CAPITAL OUTLAY $ 1,438,800
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Page 10
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$1,480,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds
Series 2005A
Sources & Uses
Dated 03/01/20051 Delivered 03/01/2005
Sources Of Funds
Par Amount of Bonds......... .................... ...................................................................................... ..... ......................... .....
Total Sources........ .............. .................. ........................................................................................................................
Uses Of Funds
Deposit to Project Construction Fund......................................... .................................... .................. ...............................
Costs of Issuance.................................................................................................................................................. .........
Total Underwriter's Discount (0.850%)... ................................................................... .....................................................
Rounding Amount...................................................................................................... .....................................................
Total Uses......................................... .................. ..................................................... ......... ..... ........................................
Series 2oo5A / SINGLE PUKPOSE / 12/29/2004 / 3:41 PM
$-~d~'!~r:i~~21~
$1,480,000.00
$1,480,000.00
1,438,800.00
25,925.00
12,580.00
2,695.00
$1,480,000.00
Page 11
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$3,180,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Refunding Bonds, Series 2005B
Crossover Refunding of Series 1996A
Preliminary Feasibility Summary
Dated 03/01120051 Delivered 03/10/2005
Sources Of Funds
Par Amount of Bonds.................................................... ..................................................................................................
Accrued Interest from 03/01/2005 to 03/10/2005... ................ ............... ..................................................... ......................
Total Sources.... ........... ............ ............................ ........... ...................... ........ ............................. ...................................
Uses Of Funds
Deposit to Crossover Escrow Fund............................. ....................................................................................................
Costs of Issuance.............................................................................................................................................. ....... ......
Total Underwriter's Discount (1.050%).......................................................................................................... .................
Rounding Amount.......................................... ............ ............... .............. .......... ................................... ............ ...............
Total Uses. ........ ...... .... .... ........ ..................................... ........ ........ ....... ...... ........................ ........ ................... ..................
ISSUES REFUNDED AND CALL INFORMATION
Prior Issue Call Price................................................................................................................................................. ......
Prior Issue Call Date................................................................................................................................................ .......
SAVINGS INFORMATION
Net Future Value Benefit.................................................................................................................................................
Net Present Value Benefit............................................................................................................................................ ...
Net PV Benefit / $3,284,518.19 PV Refunded Debt Service............................................................................................
BOND STATISTICS
Average Life.............................................................................................................................................. ......................
Average Coupon............................ .................................................................................................................................
Net Interest Cost (NIC)............................................................................................ ........... .............................................
True I nterest Cost (TiC).............................................................................................................................................. ....
The estimated savings results of the refunding are subject to market conditions.
Series200SBKef96A / S/NGLEPUKPOSE / /2/27/2004 / /2:/6PM
LSPRINGSTED
~ Ad"iwrs w the Pbb!ir SuttJr
Preliminary
$3,180,000.00
2,873.19
$3,182,873.19
3,108,404.36
37,000.00
33,390.00
4,078.83
$3,182,873.19
100.000%
2/01/2006
$283,210.13
$208,430.37
6.346%
9.313 Years
3.8974260%
4.0101729%
4.0095087%
Page 13
Preliminary
$5,530,000
. City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds
Series 1996A
Prior Original Debt Service
Date Principal Coupon Interest Total P+I
08/01/2005 87,318.75 87,318.75
02101/2006 220,000.00 5.000% 87,318.75 307,318.75
08/01/2006 81,818.75 81,818.75
02101/2007 230,000.00 5.000% 81,818.75 311,818.75
08/01/2007 76,068.75 76,068.75
02101/2008 145,000.00 5.100% 76,068.75 221,068.75
08/01/2008 72,371.25 72,371.25
02101/2009 150,000.00 5.200% 72,371.25 222,371.25
08/01/2009 68,471.25 68,471.25
02101/2010 160,000.00 5.300% 68,471.25 228,4 71.25
08/01/2010 64,231.25 64,231.25
02101/2011 165,000.00 5.375% 64,231.25 229,231.25
08/01/2011 59,796.88 59,796.88
02101/2012 175,000.00 5.375% 59,796.88 234,796.88
08/01/2012 55,093.75 55,093.75
02101/2013 185,000.00 5.375% 55,093.75 240,093.75
08/01/2013 50,121.88 50,121.88
02/01/2014 195,000.00 5.375% 50,121.88 245,121.88
08/01/2014 44,881.25 44,881.25
02101/2015 205,000.00 5.375% 44,881.25 249,881.25
. 08/01/2015 39,371.88 39,371.88
02101/2016 215,000.00 5.375% 39,371.88 254,371.88
08/01/2016 33,593.75 33,593.75
02/01/2017 225,000.00 5.375% 33,593.75 258,593.75
08/01/2017 27,546.88 27,546.88
02101/2018 235,000.00 5.375% 27,546.88 262,546.88
08/01/2018 21,231.25 21,231.25
02/01/2019 250,000.00 5.375% 21,231.25 271,231.25
08/01/2019 14,512.50 14,512.50
02/01/2020 265,000.00 5.375% 14,512.50 279,512.50
08/01/2020 7,390.63 7,390.63
02101/2021 275,000.00 5.375% 7,390.63 282,390.63
Total $3,295,000.00 $1,607,641.30 $4,902,641.30
Yield Statistics
Average Life........................................................................................................................................ ............ .................
Weighted Average Maturity (Par Basis)............................................................................................................. ..... ..........
Average Coupon......................................................................................................................................... ........ ..............
9.024 Years
8.999 Years
5.3575445%
Refunding Bond Information
Refunding Dated Date..................................................... .................................................................................................
Refunding Delivery Date............................................................................................................................................ .......
3/01/2005
3/10/2005
.
The estimated savings results of the refunding are subject to market conditions.
Series /996A / S/NGLEl'UKPOSE / /2/27/2004 / 12:16PM
$- ~!:~~,~~~IT!?'
Page 14
Preliminary
$5,530,000
. City of Stillwater, Minnesota
General Obligation Capital Outlay Bonds
Series 1996A
Debt Service To Call And To Maturity
Date Refunded Interest to D/S To Call Principal Coupon Interest Refunded D/S
Bonds Call
08/01/2005 81,818.75 81,818.75 81,818.75 81,818.75
02101/2006 3,075,000.00 81,818.75 3,156,818.75 5.000% 81,818.75 81,818.75
08/01/2006 81,818.75 81,818.75
02101/2007 230,000.00 5.000% 81,818.75 311,818.75
08/01/2007 76,068.75 76,068.75
02101/2008 145,000.00 5.100% 76,068.75 221,068.75
08/01/2008 72,371.25 72,371.25
02101/2009 150,000.00 5.200% 72,371.25 222,371.25
08/01/2009 68,471.25 68,471.25
02101/2010 160,000.00 5.300% 68,471.25 228,471.25
08/01/2010 64,231.25 64,231.25
02101/2011 165,000.00 5.375% 64,231.25 229,231.25
08/01/2011 59,796.88 59,796.88
02101/2012 175,000.00 5.375% 59,796.88 234,796.88
08/01/2012 55,093.75 55,093.75
02101/2013 185,000.00 5.375% 55,093.75 240,093.75
08/01/2013 50,121.88 50,121.88
02101/2014 195,000.00 5.375% 50,121.88 245,121.88
08/01/2014 44,881.25 44,881.25
. 02101/2015 205,000.00 5.375% 44,881.25 249,881.25
08/01/2015 39,371.88 39,371.88
02101/2016 215,000.00 5.375% 39,371.88 254,371.88
08/01/2016 33,593.75 33,593.75
02101/2017 225,000.00 5.375% 33,593.75 258,593.75
08/01/2017 27,546.88 27,546.88
02101/2018 235,000.00 5.375% 27,546.88 262,546.88
08/01/2018 21,231.25 21,231.25
02101/2019 250,000.00 5.375% 21,231.25 271,231.25
08/01/2019 14,512.50 14,512.50
02101/2020 265,000.00 5.375% 14,512.50 279,512.50
08/01/2020 7,390.63 7,390.63
02101/2021 275,000.00 5.375% 7,390.63 282,390.63
Total $3,075,000.00 $163,637.50 $3,238,637.50 $3,075,000.00 $1,596,641.30 $4,671,641.30
Yield Statistics
Average Life................................................................................................................................................ ...................... 9.604 Years
Weighted Average Maturity (Par Basis)............................................................................................................................ 9.579 Years
Average Coupon..................................................................................................................................... .......................... 5.3599859%
Refunding Bond Information
Refunding Dated Date.................................................................................................... .................. .......................... .......
Refunding Delivery Date............................................................................................................................................ .......
3/01/2005
3/10/2005
.
The estimated savings results of the refunding are subject to market conditions.
Series 1996A I SINGLE PURPOSE / 12/27/2004 I 12: 16 PM
$-~~~!'~~~lrr!?'
Page 15
.
.
.
Preliminary
$3,180,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Refunding Bonds, Series 2005B
Crossover Refunding of Series 1996A
Debt Service Schedule
Date Principal Coupon Interest Total P+I
02101/2006 105,350.21 105,350.21
02101/2007 260,000.00 2.400% 114,927.50 374,927.50
02101/2008 170,000.00 2.550% 108,687.50 278,687.50
02/01/2009 170,000.00 2.800% 104,352.50 274,352.50
02101/2010 180,000.00 3.100% 99,592.50 279,592.50
02101/2011 180,000.00 3.300% 94,012.50 274,012.50
02101/2012 190,000.00 3.450% 88,072.50 278,072.50
02101/2013 195,000.00 3.600% 81,517.50 276,517.50
02101/2014 200,000.00 3.700% 74,497.50 274,497.50
02101/2015 210,000.00 3.850% 67,097.50 277,097.50
02/01/2016 215,000.00 3.950% 59,012.50 274,012.50
02101/2017 225,000.00 4.050% 50,520.00 275,520.00
02101/2018 230,000.00 4.100% 41,407.50 271,407.50
02101/2019 240,000.00 4.150% 31,977.50 271,977.50
02101/2020 255,000.00 4.250% 22,017.50 277,017.50
02/01/2021 260,000.00 4.300% 11,180.00 271,180.00
Total $3,180,000.00 $1,154,222.71 $4,334,222.71
Yield Statistics
Accrued Interest from 03/01/2005 to 03/10/2005... .............. ........... ......... ........................... .............................. ................
Bond Year Dollars................................................................................................................................. ...........................
Average Life............................................................................................................................................ .........................
Average Coupon.............................................................................................................................................. .................
2,873.19
$29,615.00
9.313 Years
3.8974260%
Net Interest Cost (N IC).....................................................................................................................................................
True Interest Cost (TiC).............................................................................................................................. ......................
Bond Yield for Arbitrage Purposes....................................................................................... .................................. ...........
All I nclusive Cost (AIC)............................................... ......................................................................................................
4.0101729%
4.0095087%
3.8689958%
4.1676883%
IRS Form 8038
Net I nterest Cost............................................................................................................................................. .................
Weighted Average Maturity............. .................................................................................................................... .............
3.8981887%
9.288 Years
The estimated savings results of the refunding are subject to market conditions.
SeriC$2oo5BRef96A I S/NGLEPURPOSE I /2/27/2004 I /2:/6PM
$~d!:~!.~~~IE~
Page 16
.
.
.
Date
02101/2006
02101/2007
02101/2008
02101/2009
02101/2010
02101/2011
02101/2012
02101/2013
02101/2014
02101/2015
02/01/2016
02101/2017
02101/2018
02101/2019
02101/2020
02101/2021
Total
$3,180,000
City of Stillwater, Minnesota
General Obligation Capital Outlay Refunding Bonds, Series 20058
Crossover Refunding of Series 1996A
Debt Service Comparison
Total P+I
105,350.21
374,927.50
278,687.50
274,352.50
279,592.50
274,012.50
278,072.50
276,517.50
274,497.50
277,097.50
274,012.50
275,520.00
271,407.50
271,977.50
277,017.50
271,180.00
$4,334,222.71
Existing DIS
3,469,637.50
Net New DIS
394,637.50
374,927.50
278,687.50
274,352.50
279,592.50
274,012.50
278,072.50
276,517.50
274,497.50
277,097.50
274,012.50
275,520.00
271,407.50
271,977.50
277,017.50
271,180.00
$4,623,510.00
Escrow
(3,180,350.21 )
PV Analysis Summary (Net to Net)
(3,180,350.21 )
$3,469,637.50
Old Net DIS
394,637.50
393,637.50
297,137.50
294,742.50
296,942.50
293,462.50
294,593.76
295,187.50
295,243.76
294,762.50
293,743.76
292,187.50
290,093.76
292,462.50
294,025.00
289,781.26
$4,902,641.30
Net FV Cashflow Savings................................................................................................... ............................................
Gross PV Debt Service Savings................................................................................................................................... ..
Preliminary
Savings
18,710.00
18,450.00
20,390.00
17,350.00
19,450.00
16,521.26
18,670.00
20,746.26
17,665.00
19,731.26
16,667.50
18,686.26
20,485.00
17,007.50
18,601.26
$279,131.30,
279,131.30
204,351.54
Net PV Cashflow Savings @ 3.869%(Bond yield)......................................................................................................... 204,351.54
Contingency or Rounding Amount.................................................................................................................. ................ 4,078.83
Net Future Value Benefit..................... ............. ... ......... ................. ........ ... ....... ................ ....... ....................... .................. $283,210.13
Net Present Value Benefit........................................................................ ....................................................................... $208,430.37
Net PV Benefit / $1,123,337.85 PV Refunded Interest....................................................................................................
Net PV Benefit / $3,284,518.19 PV Refunded Debt Service...........................................................................................
Net PV Benefit / $3,075,000 Refunded Principal............................................................................................................
Net PV Benefit / $3,180,000 Refunding Principal...........................................................................................................
Refunding Bond Information
Refunding Dated Date............................................................................................................................................... .....
Refunding Delivery Date.................................................................................................................................................
The estimated savings results of the refunding are subject to market conditions.
Series 20050 Rcf96A / SINGLE PURPOSE / 12/27/2004 / 12:16 PM
$~~:~!}~~~!tI?,
18.555%
6.346%
6.778%
6.554%
3/01/2005
3/10/2005
Page 17
.
.
.
$2,715,000
City of Stillwater, Minnesota
General Obligation Sports Center Refunding Bonds, Series 2005C
Crossover Refunding of Series 1998A
Preliminary Feasibility Summary
Dated 03/01/20051 Delivered 03/10/2005
Sources Of Funds
Par Amount of Bonds....................................................................................................................... ...............................
Accrued Interest from 03/01/2005 to 03/10/2005...... ................. ........................................ ............... ..............................,
T olal Sources....... ....................... ..... .... ....................... ....... ...... ....................... ... .............. ... .......... ... .............................
Uses Of Funds
Deposit to Crossover Escrow Fund...... ........ ............... ............. ............... ......... ...... ........ ... ........ ............. .........................
Costs of Issuance............................................................................................................................................... ...... ......
Total Underwriter's Discount (0.900%)..................................................................................................................... ......
Rounding Amount.................................................................................................................................................. .........
T olal Uses......... ........ ......... ........... ...... ................. .......................... .... ........... ........... ................. ............... ................... ...
ISSUES REFUNDED AND CALL INFORMATION
Prior Issue Call Price............................................................................................................................................ ..........,
Prior Issue Call Date...................................................................................................................................................... .
SAVINGS INFORMATION
Net Future Value Benefit......................................................................................................................................... ........
Net Present Value Benefit........................................................................................................................................... ....
Net PV Benefit / $2,692,825.41 PV Refunded Debt Service............................................................................................
BOND STATISTICS
Average Life............................................................................................................................................................. .......
Average Coupon................................................................................................................................................. ............
Net Interest Cost (NIC)............................................................................. .................................................................. ....,
True Interest Cost (TiC)............................................................................................................................................ ......
The estimated savings results of the refunding are subject to market conditions.
Series 2OO5C Ref98A I SINGLE PURPOSE I 12/27/2004 I 12:19 PM
~~~~~~~~lnL!?'
Preliminary
$2,715,000.00
2,279.63
$2,717 ,279.63
2,657,732.15
35,000.00
24,435.00
112.48
$2,717,279.63
100.000%
6/01/2006
$109,784.98
$85,947.41
3.192%
7.493 Years
3.6230353%
3.7431459%
3.7378668%
Page 18
Preliminary
.
$4,610,000
City of Stillwater, Minnesota
General Obligation Sports Center Bonds, Series 1998A
Prior Original Debt Service
Date Principal Coupon Interest Total P+I
06/01/2005 250,000.00 4.350% 73,850.00 323,850.00
12/01/2005 68,412.50 68,412.50
06/01/2006 260,000.00 4.400% 68,412.50 328,412.50
12/01/2006 62,692.50 62,692.50
06/01/2007 235,000.00 4.450% 62,692.50 297,692.50
12/01/2007 57,463.75 57,463.75
06/01/2008 225,000.00 4.500% 57,463.75 282,463.75
12/01/2008 52,401.25 52,401.25
06/01/2009 240,000.00 4.600% 52,401.25 292,401.25
12/01/2009 46,881.25 46,881.25
06/01/2010 250,000.00 4.650% 46,881.25 296,881.25
12/01/2010 41,068.75 41,068.75
06/01/2011 260,000.00 4.700% 41,068.75 301,068.75
12/01/2011 34,958.75 34,958.75
06/01/2012 175,000.00 4.750% 34,958.75 209,958.75
12/01/2012 30,802.50 30,802.50
06/01/2013 180,000.00 4.800% 30,802.50 210,802.50
12/01/2013 26,482.50 26,482.50
06/01/2014 190,000.00 4.850% 26,482.50 216,482.50
12/01/2014 21,875.00 21,875.00
. 06/01/2015 200,000.00 5.000% 21,875.00 221,875.00
12/01/2015 16,875.00 16,875.00
06101/2016 215,000.00 5.000% 16,875.00 231,875.00
12/01/2016 11,500.00 11,500.00
06/01/2017 225,000.00 5.000% 11,500.00 236,500.00
12/01/2017 5,875.00 5,875.00
06/01/2018 235,000.00 5.000% 5,875.00 240,875.00
Total $3,140,000.00 $1,028,427.50 $4,168,427.50
Yield Statistics
Average Life............................................................................................................ .........................................................
Weighted Average Maturity (Par Basis)................................................................... ...................................... ...................
Average Coupon................................................................................................................................... ............................
6.514 Years
6.489 Years
4.8472378%
Refunding Bond Information
Refunding Dated Date......................................................................................................................................................
Refunding Del ivery Date................................................................................................................................................ ...
3/01/2005
3/10/2005
.
The estimated savings results of the refunding are subject to market conditions.
Series 1998A I SINGLEFUliFOSE I 12/27/2004 / 12:J9PM
-$~~~~~~rr~
Page 19
Preliminary
.
$4,610,000
City of Stillwater, Minnesota
General Obligation Sports Center Bonds, Series 1998A
Debt Service To Call And To Maturity
Date Refunded Interest to D/S To Call Principal Coupon Interest Refunded D/S
Bonds Call
06/01/2005 62,692.50 62,692.50 4.350% 62,692.50 62,692.50
12/01/2005 62,692.50 62,692.50 62,692.50 62,692.50
06/01/2006 2,630,000.00 62,692.50 2,692,692.50 4.400% 62,692.50 62,692.50
12/01/2006 62,692.50 62,692.50
06/01/2007 235,000.00 4.450% 62,692.50 297,692.50
12/01/2007 57,463.75 57,463.75
06/01/2008 225,000.00 4.500% 57,463.75 282,463.75
12/01/2008 52,401.25 52,401.25
06/01/2009 240,000.00 4.600% 52,401.25 292,401.25
12/01/2009 46,881.25 46,881.25
06/01/2010 250,000.00 4.650% 46,881.25 296,881.25
12/01/2010 41,068.75 41,068.75
06/01/2011 260,000.00 4.700% 41,068.75 301,068.75
12/01/2011 34,958.75 34,958.75
06/01/2012 175,000.00 4.750% 34,958.75 209,958.75
12/01/2012 30,802.50 30,802.50
06/01/2013 180,000.00 4.800% 30,802.50 210,802.50
12/01/2013 26,482.50 26,482.50
06/01/2014 190,000.00 4.850% 26,482.50 216,482.50
. 12/01/2014 21,875.00 21,875.00
06/01/2015 200,000.00 5.000% 21,875.00 221,875.00
12/01/2015 16,875.00 16,875.00
06/01/2016 215,000.00 5.000% 16,875.00 231,875.00
12/01/2016 11,500.00 11,500.00
06/01/2017 225,000.00 5.000% 11,500.00 236,500.00
12/01/2017 5,875.00 5,875.00
06/01/2018 235,000.00 5.000% 5,875.00 240,875.00
Total $2,630,000.00 $188,077.50 $2,818,077.50 $2,630,000.00 $1,005,830.00 $3,635,830.00
,
Yield Statistics
Average Life................................................................................................................................................... ............ ....... 7.630 Years
Weighted Average Maturity (Par Basis)............................................................................................................................ 7.605 Years
Average Coupon................................................................................................................................... ............................ 4.8560296%
Refunding Bond Information
Refunding Dated Date......................................................................................................................................... ........ ......
Refunding Del ivery Date.................................................................................................................................................. .
3/01/2005
3/10/2005
.
The estimated savings results of the refunding are subject to market conditions.
Series 1998A I SINGLE PURPOSE I 12/27/2004 I 12:19 PM
~~;~~!.~~~R!?
Page 20
.
.
.
$2,715,000
City of Stillwater, Minnesota
General Obligation Sports Center Refunding Bonds, Series 2005C
Crossover Refunding of Series 1998A
Preliminary
Debt Service Schedule
Date Principal Coupon Interest Total P+I
06/01/2005
06/01/2006 113,981.25 113,981.25
06/01/2007 260,000.00 2.400% 91,185.00 351,185.00
06/01/2008 245,000.00 2.550% 84,945.00 329,945.00
06/01/2009 255,000.00 2.800% 78,697.50 333,697.50
06/01/2010 265,000.00 3.100% 71,557.50 336,557.50
06/01/2011 270,000.00 3.300% 63,342.50 333,342.50
06/01/2012 180,000.00 3.450% 54,432.50 234,432.50
06/01/2013 185,000.00 3.600% 48,222.50 233,222.50
06/01/2014 190,000.00 3.700% 41,562.50 231,562.50
06/01/2015 200,000.00 3.850% 34,532.50 234,532.50
06/01/2016 215,000.00 3.950% 26,832.50 241,832.50
06/01/2017 220,000.00 4.050% 18,340.00 238,340.00
06/01/2018 230,000.00 4.100% 9,430.00 239,430.00
Total $2,715,000.00 $737,061.25 $3,452,061.25
.
Yield Statistics
Accrued Interest from 03/01/2005 to 03/10/2005.................... ....... ..................... ...................... .... .....................................
Bond Year Dollars........................................................................................................................................... ..................
Average Life......................................................................... .............................................................................................
Average Coupon................................... ............................................................................................................................
Net Interest Cost (NIC)................................................................................................................................................... '"
True Interest Cost (TiC).............................................................................................................................................. ......
Bond Yield for Arbitrage Purposes............................................................................................................... .....................
All I nelusive Cost (AIC)........................................................................................................................................ .............
IRS Form 8038
Net I nterest Cost............................................................................................................................................ ...................
Weighted Average Maturity.......................................................................................................................................... .....
The estimated savings results of the refunding are subject to market conditions.
Series 2005C Ref 98A 1 SINGLE PURPOSE I 12/27/2004 I 12:19 PM
$~~~~~~zr~
2,279.63
$20,343.75
7 .493 Years
3.6230353%
3.7431459%
3.7378668%
3.5958816%
3.9443662%
3.6239206%
7.468 Years
Page 21
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.
.
Date
06/01/2005
06/01/2006
06/01/2007
06/01/2008
06/01/2009
06/01/2010
06/01/2011
06/01/2012
06/01/2013
06/01/2014
06/01/2015
06/01/2016
06/01/2017
06/01/2018
Total
$2,715,000
City of Stillwater, Minnesota
General Obligation Sports Center Refunding Bonds, Series 2005C
Crossover Refunding of Series 1998A
Debt Service Comparison
Total P+I
Escrow
Existing D/S
323,850.00
3,026,825.00
Net New D/S
323,850.00
396,825.00
351,185.00
329,945.00
333,697.50
336,557.50
333,342.50
234,432.50
233,222.50
231,562.50
234,532.50
241,832.50
238,340.00
239,430.00
$4,058,755.00
113,981.25
351,185.00
329,945.00
333,697.50
336,557.50
333,342.50
234,432.50
233,222.50
231,562.50
234,532.50
241,832.50
238,340.00
239,430.00
$3,452,061.25
(2,743,981.25)
PV Analysis Summary (Net to Net)
(2,743,981.25)
$3,350,675.00
Old Net D/S
323,850.00
396,825.00
360,385.00
339,927.50
344,802.50
343,762.50
342,137.50
244,917.50
241,605.00
242,965.00
243,750.00
248,750.00
248,000.00
246,750.00
$4,168,427.50
Net FV Cashflow Savings........................ .......................................................................................................... .... .........
Gross PV Debt Service Savings........ ............ ... .... ........ ... ...... ......... .... .... ... ...... ................. ............................... ...............
Net PV Cashflow Savings @ 3.596%(Bond yield).........................................................................................................
Contingency or Rounding Amount..................................................................................................................... .............
Net Future Value Benefit.................................................................................................................................................
Net Present Value Benefit...............................................................................................................................................
Net PV Benefit / $671,379.95 PV Refunded Interest.......................................................................................................
Net PV Benefit / $2,692,825.41 PV Refunded Debt Service...........................................................................................
Net PV Benefit / $2,630,000 Refunded Principal............................................................................................................
Net PV Benefit / $2,715,000 Refunding Principal...........................................................................................................
Refunding Bond Information
Refunding Dated Date.......................................................... ..........................................................................................
Refu nding Delivery Date............................................................................................................................................... ..
The estimated savings results of the refunding are subject to market conditions.
Series2005CKef98A / S/NGLEFUKPOSE / /2/27/2004/ /2:/9FM
$~~~~~~zr;!?
Preliminary
Savings
9,200.00
9,982.50
11,105.00
7,205.00
8,795.00
10,485.00
8,382.50
11,402.50
9,217.50
6,917.50
9,660.00
7,320.00
$109,672.50j
109,672.50
85,834.93
85,834.93
112.48
$109,784.98
$85,947.41
12.802%
3.192%
3.268%
3.166%
3/01/2005
3/10/2005
Page 22
.
.
.
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$1,480,000
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2005A
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Tuesday, February 15, 2005, until 10:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award
of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner in which the Proposal is submitted.
DETAILS OF THE BONDS
The Bonds will be dated March 1, 2005, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1, 2005. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2006 $135,000
2007 $180,000
2008 $180,000
2009 $185,000
2010 $190,000
2011 $195,000
2012 $205,000
2013 $210,000
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued
interest to the date of redemption. In order to designate term bonds, the proposal must specify
"Years of Term Maturities" in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
Page 23
.
.
.
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The Bonds will not be subject to payment in advance of their respective stated maturity dates.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance
2005 capital outlay needs of various City departments.
TYPE OF PROPOSALS
Proposals shall be for not less than $1,467,420 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $14,800,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement
and no interest will accrue to the purchaser, will be deposited by the City. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral
multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same
maturity shall bear a single rate from the date of the Bonds to the date of maturity. No
conditional proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
Page 24
.
.
.
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the
City for any loss suffered by the City by reason of the purchaser's non-compliance with said
terms for payment.
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b )(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
Page 25
.
.
.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 60 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated January 18, 2005
BY ORDER OF THE CITY COUNCIL
Is/ Diane Ward
Clerk
Page 26
.
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$3,180,000*
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION CAPITAL OUTLAY REFUNDING BONDS, SERIES 2005B
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Tuesday, February 15, 2005, until 10:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award
of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
.
Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner in which the Proposal is submitted.
DETAILS OF THE BONDS
The Bonds will be dated March 1, 2005, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing August 1, 2005. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts as follows:
2007 $260,000 2011 $180,000 2015 $210,000 2019 $240,000
2008 $170,000 2012 $190,000 2016 $215,000 2020 $255,000
2009 $170,000 2013 $195,000 2017 $225,000 2021 $260,000
2010 $180,000 2014 $200,000 2018 $230,000
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds offered for sale. Any such increase or reduction will be made in
multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is
increased or reduced, any premium offered or any discount taken by the successful bidder will be
increased or reduced by a percentage equal to the percentage by which the principal amount of the
Bonds is increased or reduced.
.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued
interest to the date of redemption. In order to designate term bonds, the proposal must specify
"Years of Term Maturities" in the spaces provided on the Proposal Form.
Page 27
.
.
.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1,2015, and on any day thereafter, to prepay Bonds due on or
after February 1, 2016. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. The proceeds will be used to refund
the February 1, 2007 through February 1, 2021 maturities of the City's General Obligation
Capital Outlay Bonds, Series 1996A, dated May 1, 1996.
TYPE OF PROPOSALS
Proposals shall be for not less than $3,146,610 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $31,800,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement
and no interest will accrue to the purchaser, will be deposited by the City. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
Page 28
.
.
.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral
multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same
maturity shall bear a single rate from the date of the Bonds to the date of maturity. No
conditional proposals will be accepted.
AW ARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the
City for any loss suffered by the City by reason of the purchaser's non-compliance with said
terms for payment.
Page 29
CONTINUING DISCLOSURE
. On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 125 copies of
the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes
of assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated January 18, 2005
BY ORDER OF THE CITY COUNCIL
/s! Diane Ward
Clerk
.
Page 30
.
.
.
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$2,715,000*
CITY OF STILLWATER, MINNESOTA
GENERAL OBLIGATION SPORTS CENTER REFUNDING BONDS, SERIES 2005C
(BOOK ENTRY ONLY)
Proposals for the Bonds will be received on Tuesday, February 15, 2005, until 10:00 A.M.,
Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint
Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award
of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted.
Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the
time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal
price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the
submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach
Springsted prior to the time of sale specified above. All bidders are advised that each Proposal
shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds
regardless of the manner in which the Proposal is submitted.
DETAILS OF THE BONDS
The Bonds will be dated March 1, 2005, as the date of original issue, and will bear interest
payable on June 1 and December 1 of each year, commencing December 1, 2005. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature June 1 in the years and amounts as follows:
2007
2008
2009
$260,000
$245,000
$255,000
$265,000
$270,000
$180,000
$185,000
$190,000
$200,000
2016
2017
2018
$215,000
$220,000
$230,000
2010
2011
2012
2013
2014
2015
*
The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds offered for sale. Any such increase or reduction will be made in
multiples of $5,000 in any of the maturities. In the event the principal amount of the Bonds is
increased or reduced, any premium offered or any discount taken by the successful bidder will be
increased or reduced by a percentage equal to the percentage by which the principal amount of the
Bonds is increased or reduced.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption
and must conform to the maturity schedule set forth above at a price of par plus accrued
interest to the date of redemption. In order to designate term bonds, the proposal must specify
"Years of Term Maturities" in the spaces provided on the Proposal Form.
Page 31
.
.
.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar, which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on June 1,2014, and on any day thereafter, to prepay Bonds due on or after
June 1, 2015. Redemption may be in whole or in part and if in part at the option of the City and
in such manner as the City shall determine. If less than all Bonds of a maturity are called for
redemption, the City will notify DTC of the particular amount of such maturity to be prepaid.
DTC will determine by lot the amount of each participant's interest in such maturity to be
redeemed and each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge
available net revenues of the City's sports complex. The proceeds will be used to refund the
June 1, 2007 through June 1, 2018 maturities of the City's General Obligation Sports Center
Bonds, Series 1998A, dated January 1, 1998.
TYPE OF PROPOSALS
Proposals shall be for not less than $2,690,565 and accrued interest on the total principal
amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in
the form of a certified or cashier's check or a Financial Surety Bond in the amount of $27,150,
payable to the order of the City. If a check is used, it must accompany the proposal. If a
Financial Surety Bond is used, it must be from an insurance company licensed to issue such a
bond in the State of Minnesota, and preapproved by the City. Such bond must be submitted to
Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must
identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the
Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is
required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time, on the next business day following the award. If such Deposit is not received by that
time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement
and no interest will accrue to the purchaser, will be deposited by the City. In the event the
Page 32
.
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral
multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same
maturity shall bear a single rate from the date of the Bonds to the date of maturity. No
conditional proposals will be accepted.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
. agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
.
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the
City for any loss suffered by the City by reason of the purchaser's non-compliance with said
terms for payment.
Page 33
, CONTINUING DISCLOSURE
. On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for
the benefit of the owners of the Bonds to provide certain financial and other information about
the City and notices of certain occurrences to information repositories as specified in and
required by SEC Rule 15c2-12(b )(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent
information relative to the Bonds, and said Official Statement will serve as a nearly final Official
Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission.
For copies of the Official Statement or for any additional information prior to sale, any
prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a "Final Official Statement" of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 100 copies of
the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall
enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes
of assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated January 18, 2005
BY ORDER OF THE CITY COUNCIL
Is! Diane Ward
Clerk
.
Page 34
.
January 6, 2005
Mayor and Council Members
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Mayor and Council Members,
As a veteran and citizen of Stillwater, I am very grateful to those of you on
the Stillwater Council that were responsible for contributing to and setting
aside city land for the Veterans Memorial at 3rd and Pine Street. It is an
asset that will have far reaching value to the character of "our" city for many
decades to come.
.
I am very concerned though that, since this area is now considered sacred to
all veterans and people of the city, that further protection needs to be
considered. Much of the "paver" area and memorial area is used for putting
garbage on, used as an area to put tables on for Farmers Market events, and
generally still not considered hallowed for what was the original intention.
This area was NEVER intended for any of those purposes!
With a minimal of cost, could the city PLEASE consider keeping the area
for what was the original intention: that being a revered and hallowed area,
like a cemetery?
If the Council would like for me to present my plea in person to you at a
council meeting, I would be happy to do so.
Sincerely,
~~a$
Gary F. Campbell
2263 Orwell Court North
Stillwater, MN 55082
PH: 651-351-0350
CC: Veterans Memorial Committee
.
STILLWA I tJZ fU5L1C L15RARY
223 N. Fourth St.,
Stillwater MN 55082-4-806
651. 4-39.1675 FAX 651.4-39.0012
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Board of Trustees Meeting Agenda
Tuesday, January 11,2005, 7:00 P.M.
1. Call to Order & Introductions
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports*
E. Web Site Usage Report
F. Director and Other Staff Reports *
G. Financial Report+
H. Policy Review- No policy this month
A+
I
A
5. Building Expansion
A. Design Progress
B. Request for Qualifications
I
D+
D .
I
I
D
D
D
D+
A+
A+
A+
6. Fundraising Campaign
A. Campaign Events
B. Report of Other Progress to Date
C. Board Fundraising Targets & Pledges
D. Library Foundation Board of Directors
7. Parking Agreement with Ascension Church
8. Projected Operational Costs Report
9. Board Vacancy
10. Reclassification of Library Associate Position
11. Ratification of2005 Wages
12. Ratification of 2005 Insurance Contributions
13. Other
14. Adjournment
If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M.
on Monday, January 10, 2005.
A=Action Item I=Information Item D=Discussion Item += Document in Packet
*= Document to be Distributed at Meeting #=Document Previously Distributed
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Agenda Item 4.A
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STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651439-0012
Board of Trustees Meeting Minutes
Tuesday, December 14,2004
Present: Bill Fredell, Bill Hickey, Dick Huelsmann, Victor Myers, Ruth Ranum
Brian Simonet, Mary Weber
Absent: ML Rice, Andrea Tipple
Staff Present: Lynne Bertalmio, Carolyn Blocher
1. Call to Order President Hickey called the meeting to order at 7:05 p.m.
2. Adoption of the Agenda The agenda was amended to move item 6 Fundraising
Campaign to before item 5 Building Expansion.
3. Communications and Public Commentary There were no communications.
4. Consent Calendar
of: $16,742.98.
M/S/P to approve the consent calendar including payment of bills
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6. Fundraising Campaign
A. Centennial and Campaign Events The Board discussed the proposed campaign
event schedule (attached).
B. Report of Other Progress to Date
· Pledges were received recently from The F.R. Bigelow Foundation, the Saint Paul
Foundation, and the St. Croix Foundation.
· We are communicating with the potential donor of a large challenge grant.
· A direct mailing to 3,700 homes in the community will be made in December.
· A second mailing to additional households will occur in January.
· We will announce the public phase ofthe campaign in January with signage and a
banner.
· We continue to solicit larger gifts from individuals in our donor database.
· A December report will be made to the Kresge Foundation. A decision on our
grant application is expected in March 2005.
C. Board Fundraising Targets Trustees were asked to follow up on the people on their
prospect lists to secure pledges before mid-February.
D. Library Foundation Prospective Board candidates will be identified at the
January 2005 meeting.
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5. Building Expansion
A. Design Progress and Schedule There was no report.
B. Construction Manager - Request for Qualifications The Board suggested revisions
to the proposed Request for Qualifications. In January 2005, the Board will determine a
process for reviewing the responses and identifying the firms that will receive a request
for proposal.
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C. Temporary Space Staff members have begun to identify possible temporary locations
for the library during the construction.
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7. Use of a Collection Agency to Recover Delinquent Lost Fees The Board declined the
opportunity to participate with the Washington County Library in the use of a collection
agent.
8. CD and Diskette Sales The Board voted to amend the Equipment Use Policy to allow for
the sale of CDs and diskettes to the public.
9. Projected Operational Costs Report This report will be prepared by the middle of
February.
10. WCL Contract Negotiations The 2005 contract proposed by the Washington County
Library was discussed. This proposal includes a $1,000 increase in the flat fee that SPL
would pay to WCL; returning responsibility for the purchase of general and processing
supplies to SPL at an estimated cost of $3,200; removing the clause that extended WCL-
purchased electronic databases to SPL at no charge; removing WCL's responsibility for
maintaining personal computers at SPL, with the costs of maintenance to be born by
SPUCity of Stillwater personnel, a commercial service, or by WCL personnel at the cost of
$75/hour; and including unspecified additional charges ifWCL is contracted to aid in SPL's
removal of computer equipment to a temporary site. The motion was made to empower
President Hickey to sign the contract with the following proviso: that a clause be inserted in .
the contract, extending access to WCL-purchased electronic databases to SPL at cost
(estimated at $4,500). Further, the Board will discuss with the Stillwater City Council
additional funding for 2005 to cover the costs of this contract that were not included in the
library's 2005 budget. (M/S/P Huelsmann/Weber)
The Board issued a directive to staff to look for avenues, other than participation in services
with WCL, to reduce costs, either by cooperating with other libraries or through the services
of commercial vendors.
11. Task Force on Parking Agreement with Ascension Church After discussing options
to resolve this situation, The Board directed President Hickey to seek a meeting with
members of Ascension's vestry, the church's attorney, and the City Attorney to see if a face
to face negotiations could result in an agreement. (M/S/P Fredell/Weber)
12. Board Vacancy The Board directed the Library Director to ask the Stillwater City
Council to defer appointment of a new Board member to the second Council meeting in
January so that the candidates may meet with a Board task force consisting of Bill Hickey
and Mary Weber.
13. Other The Board thanked retiring member Victor Myers for his nine years of service to
the Library Board and the library.
14. Adjournment The meeting adjourned at 9:25 p.m.
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Charity Benefit
Downtown Stillwater
Some local businesses are putting on a charity benefit for "Helping Paws."
This organization trains service dogs for handicapped individuals to help them gain
independence.
The event is called "Afternoon ofIndulgence". It is being held on Saturday, January 29th
from 12pm-3pm at Luna Rossa. We are looking to give three gift baskets away. We are
asking chamber members to donate an item with a value of$25.00 or more to this worthy
cause.
If you would like to participate in the gift basket, please call Carol at Our Shop, 651-351-
1087. All items must be received by January 25th. Thank you.
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Page 1 of3
Diane Ward
From: ArtReach Alliance [info@artreachalliance.org]
Sent: Thursday, January 13, 2005 12:42 PM
To: info@artreachalliance.org
Subject: Art Reach Alliance - Jan & Feb Events
.
ArtReach Alliance: January & February Events
Quilts Midwest
Through January
Lakeview Hospital Art Gallery
917 W Church St., Stillwater, MN
Lake Superior Big Top Chautauqua
Fri, January 14, 2005, 8 pm
Hudson High School Theater
1501 Vine Street, Hudson, WI
The best of the Big Top Chautauqua's historical musicals features songs and images of the Great Lakes, the
Native People, the pioneers, the lighthouses and their keepers, shipping and shipwrecks and the natural beauty
of the land. Tickets are $22 for adults and $12 for students under 18. Contact the Phipps at 715-386-8409 or
w\fILw,theDhiDDs.oro.
THE PHIPPS CENTER FOR THE ARTS
109 Locust Street, Hudson, WI 54016
January 20 - February 20
Gallery One: Carly Stipe, St. Paul, mixed media
Gallery Two: Karen Olesen Jakse, Minneapolis, fiber
Gallery Three: Lynn Maderich, St. Paul, oil on canvas
Overlook: Barb Kobe, Crystal, Minn., dolls
Reception: Friday, February 4, 6:30 - 8:30 p.m.
February 25 - March 27
Gallery One: Arlene Burke-Morgan, Minneapolis,
watercolor and crayon on paper
Gallery Two: Lynne Baur, Baldwin, Wis., watercolor
Candy Kuehn, Minneapolis, fiber
Gallery Three: Hjordis Olson, Colfax, Wis., oil on canvas
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David Wickerman, Theater Organist
Sat., January 22, 2005, 2 pm
The Phipps Center for the Arts, Hudson, WI
American Classics. A variety of selections focusing on the great America composers, Berlin, Porter, Cohan, Kern,
Gershwin, Joplin and others, played by a musician who has been praised from Las Vegas to Melbourne. Contact
the Phipps at 715-386-8409 or www.theohiDDs.org.
John Steinbeck's "Of Mice and Men"
Jan. 21 - Feb. 6, 2005, Fri & Sat. performances at 8 pm
Sun., February 6, 2005, 2 pm
The Black Box Theater
The Phipps Center for the Arts, Hudson, WI
General admission tickets are $19, $2 discount for senior citizens and students 18 years or younger. Contact the
Phipps at 715-386-8409 or www.theDhiDos.org. .
"And Then There Was One"
That's A Rap! Productions
Friday, January 28th, 7:30 pm show, doors open at 7pm
1/14/200S
Page 2 of3
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Andersen Elementary School
Bayportf MN
Saturday, January 29th, 7:30 pm show, doors open at 7pm
Stonebridge School
.waterf MN
Interactive comedy with audience participation. Written by Michael Druce. Re-adapted by That?s A Rap! 10
people are randomly chosen to visit the Reef Mansion. No one knows who this mysterious millionaire is. Each
guest becomes a suspect as one by one they disappear in this hilarious ?whodunit? comedy.Tickets on sale $7.00
each for all ages. Call That?s A Rap! Acting Studio at 651-247-6467 or email mailto:chris@thatsarao.biz for
directions or visit us online at htto:U_www.thatsarClp.bi?:
Croix Chordsmen Guest Night
Tuesday, February 8th, 6:45 pm
New Heights Schoolf Stillwater
Www.;;tcroixvallevchaptl;T.com or call 651-439-4527
Chee-Yun, Violin
Friday, February 11, 2005, 7:30 pm
Trinity Lutheran Church
611 S 3rd St'f Stillwaterf MN
Korean born violinist Chee-Yunf now based in New Yorkf has performed with many of the worldfs foremost
orchestras. Tickets and information contact St. Croix Concert Series 651-430-3528.
Violin Class with Chee-Yun
Sat., Feb. 12, 2005,9:30 am - noon
Stillwater Area High School Auditorium
Chee-Yun will work with four groups of Oakland and Stillwater Junior High School violin students and give a sort
.~mance. Free and open to the public for observation. Information contact St. Croix Concert Series 651-430-
Singing Valentines
Croix Chordsmen
February 13-15, 2005
Several Chapter Quartets will travel around the Valley. Call 439-4527 for more information or go to
htto: L/www.stcroixvallevchaoter.orQ
THE PHIPPS CENTER FOR THE ARTS
February 25 - March 27
Reception: Friday, February 4, 6:30 - 8:30 p.m.
109 Locust Streetf Hudsonf WI 54016
715/386-2305f No admission charge
Gallery One: Arlene Burke-Morganf Mpls'f watercolor and crayon on paper
Gallery Two: Lynne Baurf Baldwinf Wis'f watercolor; Candy Kuehnf Mpls'f fiber
Gallery Three: Hjordis Olsonf Colfaxf Wis'f oil on canvas
Overlook Gallery: Layl McDillf Mpls'f polymer clay
Croix Chordsmen Free Community Concert
Sunday, February 27th, 2005, 7 pm
Dunroven Retreat Centerf Marine on St. Croix
www.stcroixvallevchaoter.com or call 651-439-4527
Prudence Johnson with Dan Chouinard on piano and accordion
.day, February 27 at 7 pm
Phipps Center for the Arts in Hudsonf Wisconsin
Acclaimed for her versatility and panachef this dynamic vocalist will perform selections from the Great American
Songbookf featuring songs in celebration of the centennial of composer Harold Arlen (liThe Wizard of OZ"). Tickets
are $19 for all adults and $17 for students 18 years and younger. 715/386-8409 www.ThePhioos.ora
1/14/200S
page:3 of3
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"Peter Pan"
February 18 - March 13
Fridays at 7 p.m., Saturdays at 2 pm and 7 pm
(February 26 at 2 p.m. only), as well as Sundays at 2 pm .
The Phipps Center for the Arts in Hudson, Wisconsin
"The boy who not grow up" flies into the Darling children's nursery one night and takes them on a fantastic
adventure in Neverland, where they must confront Peter's archenemy, Captain Hook. Tickets are $18 for adults,
$16 for students 13 - 18 years old as well as senior citizens, and $13 for children 4-12 years old. 715/386-8409
www.ThePhipPs.oro
Kelly Walker Photography
February
Lakeview Hospital Art Gallery
917 W Church St., Stillwater, MN
Printed posters listing events are available from the ArtReach Alliance office (printed quarterly).
For a complete listing of local art related events visit the ArtReach Alliance website at W\ALW-,-Qrtreachalliance.orq.
Help support the arts in your community by becoming a member or making a donation to the ArtReach Alliance.
We appreciate your support!
If you would like to be removed from this mailing list please reply to this message with the subject line
"Remove. "
**********************************************
ArtReach Alliance
Connecting the community and the arts
.
Washington County Historic Courthouse
101 West Pine Street
Stillwater, MN 55082
Phone: 651-439-1465
Fax: 651-439-1560
Email: info(cilartreachalliance.org
Website: www.artreachalliance.orq
**********************************************
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1/141200S
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Diane Ward
From:
.sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, January 13, 2005 11 :55 AM
Pat Raddatz
Washington County Board Agenda - 1/18/05
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
January 18, 2005 * 9:00 a.m.
1. 9: 00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or
function of Washington County Government, whether or not the issue is listed on this
agenda. Persons who wish to address the Board must fill out a comment card before the
meeting begins and give it to the County Board secretary or the County Administrator. The
County Board Chair will ask you to come to the podium, state your name and address, and
present your comments. You are encouraged to limit your presentation to no more than five
minutes. The Board Chair reserves the right to limit an individual's presentation if it
becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue
that is part of Washington County's responsibilities. The chair may also limit the number
eOf individual presentations to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director
Oakdale Tax Abatement Application
5. 9:20 - Community Corrections * Tom Adkins, Director
Purchase of Service Agreements
6. 9:30 - General Administration * Jim Schug, County Administrator
Resolution Commending Ramsey County Commissioner Susan Haigh
7. 9:40 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise
questions to the staff. This action is not intended to result in substantive board action
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
8. Board Correspondence
9. 9:55 - Adjourn
10. 10:00 to 10:30 - Board Workshop with Office of Administration
~iSCUSS Proposed 2005 Public Information Work Plan
************************************************************************
Meeting Notices
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January 18 - Finance committee
8:00 a.m., Washington County Government Center
January 18 - Interviews with County Committee Applicants
10:30 a.m., Washington County Government Center
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January 18 - Housing and Redevelopment Authority
3:30 p.m., 1584 Hadley Avenue North * Oakdale
January 19 - Plat Commission
8:30 a.m., Washington County Government Center
January 19 - Metro Transportation Advisory Board
2:00 p.m., 230 East 5th St., Mears Park Centre * St. Paul
January 20 - Workforce Investment Board
8:30 a.m., 2150 Radio Drive * Woodbury
January 20 - MICA Board of Directors Meeting
4:30 p.m., The Depot - Duluth, Minnesota
January 20 - Parks and Open Space Commission
7:00 p.m., Washington County Government Center
************************************************************************
Washington County Board of Commissioners
Consent Calendar * January 18, 2005
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
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Administration
A. Approval of the December 21, 2004 and January 4, 2005 Board meeting minutes.
B. Approval of Commissioner committee assignments for 2005.
C. Approval of resolution recognizing James Wolcott upon his retirement as a Cottage Grove
City Councilmember.
Community Corrections
D. Approval of purchase of service agreement with Tubman Family Alliance to provide
services to victims/families of domestic abuse.
E. Approval to renew contracts for Multi Systemic Therapy, a juvenile placement
alternative intensive in-home therapy program.
Community Services
F. Approval of the 2005 contract with Washington County Housing and Redevelopment
Authority to provide housing subsidies for individuals with a serious and persistent
mental illness under the Bridges II Program.
G. Approval of contract with Community Volunteer Service for placement of Minnesota Family
Investment Program participants in volunteer jobs for the period January 1, 2005 to
December 31, 2005.
H. Approval of 2005-2006 contract with Lifeworks Services, Inc. to provide home and
community based services for persons with developmental disabilities.
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I. Approval of the 2005 contract with Stivland, Inc. (dba Harbor Shelter and Counseling
Center) to provide child shelter.
2
J. Approval of the agreement with Dakota County Receiving Center (DCRC) to provide
detoxification and inpatient chemical dependency services.
.Human Resources
K. Approval of banding/grading recommendations of the Comparable Worth Committee meeting
of January 7, 2005: Eligibility Specialist, B25-1; Child Support Officer B25-1; Senior
Child Support Officer, B26-1; and Economic Support Program Specialist, B26-1.
Public Health and Environment
L. Approval to enter into an agreement with the Washington Conservation District to fund
general operations and services to county departments.
Transportation and Physical Development
M. Approval of resolution, jurisdictional transfer of a portion of County State Aid
Highway 28 to the City of Bayport.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
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