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Home My WebLink About2004-10-19 CC Packet . REGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-26 Council Chambers, 216 North Fourth Street October 19, 2004 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of October 5, 2004 regular and recess meeting and October 13, 2004 special meeting minutes (10/13/04 minutes available Tuesday) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 2,Fire Chief 3. City Clerk 4. Director of Admin. 5, 6. 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2004-214, directing payment of bills 2. Resolution 2004-215, approving 2005 Health Ins 3. Resolution 2004-216, approving 2005 Dent~I'J: . 4. Resolution 2004-217, possible approval Shoestring, for Source Reduction Progr miums and City Contribution remiums and City Contribution t with Karen L. Richtman, d/b/a Service on a s PUBLIC HEARINGS 1. Case No. SUPN/04-81.This is the0l:fa'\ Planning Commission's decision~h a Development, applicant, for a spe~jal parking regulations for hardware Street, Stillwater Mills on ' property owners and publish ~.' or the public hearing to consider an appeal of the t from Levern Stefan, property owner, and Four Star rmit for a temporary sales trailer causing a variance to ed at the corner of Mulberry and Main (225 North Main BD, Central Business District. Notices were mailed to affected tiIIwater Gazette on October 8, 2004, UNFINISHED BUSINESS 1. Discussion on real estate signage (tabled from August 17, 2004 meeting) NEW BUSINESS 1. Special Event Request - Carriage Rides - Becklin's Training Stables 2. Possible approval of proposal for the architectural study of the Staples and May's Addition (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS .STAFF REPORTS (continued) ADJOURNMENT to Executive Session to discuss possible litigation. * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. RESOLUTION NO. 2004-218 . RESOLUTION ESTABLISHING THE CITY OF STILLWATER FINDINGS CONCERNING THE 2004 SlJrrLEMENTAL DRAFT ENVIRONMENTAL IMPACT ST A TEMENT FOR THE ST. CROIX RIVER CROSSING PROJECT WHEREAS, City Council has reviewed the SDEIS for the St. Croix River Crossing Project dated August 2004, and finds that the various alternatives have varying degrees of impact on our community. 1. Based on the detrimental impact of increasing traffic in the form of noise, air and water pollution as well as unacceptable delays and bottlenecks in the transportation system and negative impacts on our neighborhoods the "Do Nothing" alternative should no longer be considered a viable alternative. 2. In reviewing the various river-crossing options, alternative C, D and E create unacceptable noise and visual impacts on the downtown. They fail to adequately meet the transportation needs of the community or adequately address the shortfalls of the current system, Further, option D and E fail to eliminate significant volume and traffic in the Stillwater downtown area thus causing erosion of the historic resources of the historic downtown and unacceptable impacts on the businesses and pedestrians using the downtown area, 3. Alternative B 1 locates the river crossing at point on the Minnesota side that is dominated by industrial activities. Alternative Bllocates the bridge the greatest distance from residential areas on both sides of the river. It eliminates traffic and congestion in downtown Stillwater as well as conflicts with pedestrians and eliminates the traffic cutting through Stillwater neighborhoods. The Bl alternative also has the least visual intrusion into the valley area. The B 1 alternative preserves valuable park space on both sides of the St. Croix River. Both Kolliner Park and the former barge terminal park property on the Stillwater side are preserved. Bl alternative also has the least impact on the bluff area as well as the greatest potential for adequately managing storm water runoff from the highway and bridge system. B 1 alternative makes the best use of the properties previously acquired under earlier project acquisition efforts on the part of MnDot. . 4. Stillwater finds that the Cut and Cover concept for the highway approach on the Minnesota side potentially has the greatest merit in terms of the various options for the highway approaches. It eliminates acquisitions, allows Stillwater and Oak Park Heights communities to remain connected, better manages the noise, light and air pollution that impact the neighboring communities. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOT A adopts all of these points as our official findings and facts and requests that the Commissioner of Transportation incorporate these findings into the official record. . Adopted by the Council, this 19th day of October 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk "'- . CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-24 October 5, 2004 REGULAR MEETING 4:30P.M. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junk~r and Mayor Kimble None Others Present: City Administrator Hansen Police Chief Dauffenbach Director of Administration Knauss Public Works Director Eckles Fire Chief Glaser Community Development Director Russell Finance Director Harrison City Clerk Ward OTHER BUSINESS 2005 Street Imorovement Proiect . Public Works Director Eckles provided Council with a map that was included in the 2005 feasibility report. He stated that Council requested that more streets be added as an option and the streets staff has determined that could be included are Orwell Court and Olive Street from Greeley to Holcombe Street, which is also included in the map. He also provided a map for the streets that were recently rated in the City's Pavement Management Program. Possible aooroval of resolution declarina an emeraencv. authorizina emeraencv manaaement and hazard mitiaation activities with reaard to the exterior wall at Territorial Prison site Public Works Director Eckles stated that the prison wall is suffering from a number of deficiencies, including roots, missing capstones, missing wall stones, deteriorated bottom stone and deteriorated joints, He also stated that they had hoped the work could have been done with the developer's contractor, however that is not possible. He believes that the work needs to be done immediately because of the condition of the wall and before construction by developer is completed. He requested that Council adopt a resolution declaring the wall as an emergency and authorizing staff to negotiate a contract with Jay Brothers to repair the wall. He also stated that the developer will pay $25,000 (their original budget) plus $158,000, which is half of the cost of the repair of the wall, and the total project would not exceed $341,346.00. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2004-200, a resolution declaring an emergency, authorizing emergency management and hazard mitigation activities with regard to the exterior wall at Territorial Prison site at a cost not to exceed $341,346.00. . Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None STAFF REPORTS '. Police Chief Dauffenbach informed the Council of the auction at the Public Works Gara.. on Wednesday, October 6. He stated that items from with Stillwater School District, Oa. Park Heights, Bayport, Stillwater Police Departments would be for auction. Fire Chief Glaser provided an update on the receipt of the new fire truck and the items purchased with the 2003 FEMA grant. He also reported that the restroom project for the Fire Department has been completed. Mayor Kimble requested that he meet with the Community Development Director regarding the HPC and Planning process and status of the Lofts project. Community Development Director Russell provided Council with a summa~ of the heights and number of units of Buildings 1,2,3,4 and 5 of Terra Springs. Council member Junker asked about the garage parking and if the measurement starts at the exposed area of the garage. Mr. Russell stated that the garage is considered basement and the measurement starts from ground level (lobby) and that the definition of height is by taking the lowest point and the highest point and take the average and that is where it is measured and going up 54 feet is the midpoint of the roof. Mayor Kimble and Council member Junker stated that there will be questions regarding. the height at the public hearing and how it was measured. Mayor Kimble stated that it i being perceived that this building will tower over the others. Mayor Kimble asked if there were any problems with the Mills project. Mr. Russell stated that he hasn't heard of anything, however they did bid the materials and they came back high and wanted to change the design. He stated that is where a problem can come in because one design was approved and because the material costs were higher than expected they want to change the design, which becomes different than the design approval they received. Councilmember Junker stated that the Mills did a great job on the demolition, however asked if the concrete barriers could be moved. Mr. Russell stated that it would be difficult because the building will come up right to the sidewalk. He also addressed the possible temporary parking on the abandoned railroad bed for the construction workers in the area. Mayor Kimble suggested that maybe scaffolding and plywood be used to open up the sidewalk and yet protect the pedestrians. Public Works Director Eckles reviewed some of the objections to North Hill assessments. received. Councilmember Milbrandt expressed concern about the hookup charge versus assessments for those property owners who have purchase agreements on their property Page 2 of 13 . based on assessment information they received before the hookup charge was implemented. He asked City Attorney Magnuson if the Council could adopt the assessment roll and anyone who has an objection would have to file with the City Clerk a written objection before or at the hearing. He stated that Council could not amend the roll, but could inform the property owners with purchase agreements that they can sign a agreement of assessment and waiver of notice, hearing, and appeal and then they would be responsible for the payment of the assessment rather than paying the hookup charge. He reminded Council of the appraisals and that these appraisals justify the assessment. ,: Finance Director Harrison reported that she has sent out Requests for Proposal for auditing services with a three-year term. She stated that she would Qe presenting that information to Council at a future meeting. Mayor Kimble recessed the meeting at 5:50 p.m. RECESSED MEETING 7:00 P.M. Present: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Absent: None Others Present: City Administrator Hansen Police Chief Dauffenbach Director of Administration Knauss Public Works Director Eckles Fire Chief Glaser Community Development Director Russell Finance Director Harrison City Clerk Ward . APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the September 21, 2004 regular meeting minutes and September 22, 2004 special meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Mayor Kimble welcomed the Russian delegates to the City Council meeting. OPEN FORUM Police Chief Dauffenbach informed the audience of the City auction at the Public Works Garage on Wednesday, October 6, 2004 at 4:46 p.m. Fire Chief Glaser informed the audience of Fire Prevention Week and the open house at the Fire Station on Saturday, October 9, 2004. . CONSENT AGENDA Motion by Council member Rheinberger, seconded by Council member Junker to approve the Consent Agenda. Page 3 of 13 \. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2004-198, directing payment of bills Resolution 2004-199, approval of agreement for snow removal services 2004-2005 Approval to purchase and have installed a new play structure for Lily Lake Park Approval of utility bill adjustments - sewer charges Approval of transfer of Special Assessment Balances for 1616 West Olive Approval of Capital Outlay for City Hall Roof Upgrades . PUBLIC HEARINGS This is the date and time for the p~Jh.liG he9ri~g to consider an assessment for aradina of citv lot City Clerk Ward reviewed the proposed assessment for the grading of a City lot. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2004-201, adopting assessment for grading of city lot (L.t. 362) . Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None This is the date and time for the Dublie; hearina t9 consider assessments for the': North Hill Imorovement Proiect. Public Works Director Eckles provided an update on the North Hill Project and explained the assessment roll methodology. Assistant City Engineer Sanders presented information to Council and the audience on the history of the project, proposed assessments, funding sources, and assessment rates. Mayor Kimble opened the public hearing. Mr. Ron Christofferson, 324 E. St. Croix Avenue, stated that the current water main was replaced with newGopper around 1982 and paid the $995 cost. He stated that they paid for water two times and he should not be charged a third time. He also stated he objected to the street improvement assessment because they have no benefit from the upgrade on North Broadway and cannot access their property from North Broadway. He continued by saying that North Broadway is virtually a private road for 5-6 homes that receive actual benefit and felt that their property should not be assessed for the . improvements on North Broadway. Page 4 of 13 Mayor Kimble explained the 429 process and stated that if the roll is adopted any objections requires action at District Court. . Mr. Christoperson asked if the $25,000 hookup includes utilities for developers who may put in 4 lots and if that amount includes the road costs. Mr. Eckles stated that the $25,000 hookup includes that cost. Ms. Marge Knowlton, 1208 N. Broadway asked if they would have to immediately hookup because she already has water. Mayor Kimble explained the issue of private water lines and stated that this issue came up last year when a homeowner had a neighbor's private line running through his neighbors yard and he wanted it moved. He stated that other people have paid for a watermain costs, but this area has not. Mr. Eckles stated that if properties are already on the City's water system it would not be required to abandon the line and hookup to the watermain, however it is there in case the private service lines are compromised, that the properties will be able to hook up to the water main, Mr. Christopherson asked if the ordinance for immediate hookup applies. . Mayor Kimble stated that it does apply to residents with septic and well, but not to residents that have a private service on the City's system as in the case of Ms. Knowlton. Mr. Bill Klein, 1220 N. Broadway, provided an objection to the water main assessment and stated that he has a letter that they have paid an assessment for water and provided that information to the City Clerk. Mr, Dick Edstrom, 1817 North 2nd Street, stated that he wished his assessment be raised because he presently has a purchase agreement to sell the property and felt that he should be allowed to pay the cost of the assessment rather than $25,000 for a hookup charge. City Attorney Magnuson stated that in special circumstances such as purchase agreements already in place, Council could request that the people sign a agreement of assessment and waiver of notice, hearing, and appeal and then they would be responsible for the payment of the assessment rather than paying the hookup charge, Mayor Kimble asked Mr. Edstrom to meet with Public Works Director Eckles regarding the agreement of assessment and waiver of notice, hearing, and appeal. Mr. Terry Fisher, owner of property at 115 Willow, stated that he had purchased the property with information regarding the original assessment and that he is now subject to the hookup charge. He requested that the assessment be reinstated. . Mayor Kimble asked Mr. Fisher to meet with Public Works Director Eckles regarding the agreement of assessment and waiver of notice, hearing, and appeal. Page 5 of 13 Ms. Patricia Danaher, 1723 2nd Street N, stated that she has submitted a written appeal to her assessment because of the cost of the assessment and the cost she would have to have her home connected to the sewer and water. She stated that the connection will b.... expensive, approximately $17,000. She also stated that she has a working system and. would like to postpone the hookup to the sewer and water until the home is sold. Mayor Kimble advised the audience that if one contractor does multiple dwellings people may get a better price on the installation of services Mr. Michael Wente,125 E Willow, spoke against the assessment and would not benefit from the improvement. He stated that they have a long, narrow corner lot with large street frontage that cannot be subdivided. He felt he was being punished for not subdividing. He provided a written objection to the assessment. Mr. Brian Larson, 2008 Hazel Court, stated that he objected to the amount assessed against his property. He doesn't begrudge anyone their reduction in assessment and that the 2001 assessment placed an unfair burden on some properties and that the new formulas have made some assessments more fair, however there are some assessments that are made less fair in the case of his property a mid-sized acre lot is in effect subsidizing the reductions that the other larger and smaller lots are receiving. He stated funding reduced the cost from the 2001 feasibility, however also did the formula and he will be paying more. He felt that assessments should go down with the project costs being lower however the mid-size lots are getting the assessments raised. He asked that the assessment be revaluated and reduced sharing equitably in the state funding benefit the rest of the project is receiving and felt that his assessment was not a fair assessmen. Ms. Julie Paulson, 104 E. Poplar, stated she was appreciative of the hard work that has been done to reduce the assessments and how the project has gone smoother and quicker than anyone thought it would. She thanked the contractor and City staff for their professionalism and assistance in this project, however she has submitted an objection to the assessment because to hookup to the system would cost approximately $20,000 including other hookup fees. She stated that their septic system was completely replaced in 1999 for approximately $20,000 and felt that the assessment should be less than properties that have older septic systems. She did not agree with the appraisal and felt that the improvements would enhance the value of their property $10,000-$20,000, not $37,000. She requested a reduction in the assessment. Mr. Jon Skallen, 1900 N. 3rd Street, asked if the park road would still be maintained, he requested that he be allowed to hookup to the water and sewer until at least next year to take advantage of possible savings when a new house is built on the lot next to his. He stated that his septic and well are in excellent shape. He was wondering how he got a 3rd Street address when there is no 3rd Street near his property. Mayor Kimble suggested that Mr. Skallen talk to Mr. Sanders or Mr. Eckles regarding the hookup and his address. Mr. Dale Shaller, 1819 4th Street N, provided an appeal to the requirement that reSident's. hookup to new sewer and water upon completion of the project. He stated that he has a very new well and septic system that is fully functional. He requested deferment of the immediate hookup until the time his house and lot are sold. He also stated that the costs for a long hookup would be expensive. Page 6 of 13 .. . Mr. Bruce Ehlers, 110 Lakeside Drive, commended the contractors and City staff, especially Tim Moore for the excellent work and service on the project. He stated that he has submitted an objection to the street assessment for his property. He felt that the street assessment should have been a flat fee, as for the other utilities and spread among all properties rather than per lineal foot because everyone uses the streets, Mr. John Schoenecker, 301 Willow Street, asked about the no parking on Willow Street. Mr. Eckles explained that because Municipal State Aid (MSA) monies were used on that street, MSA standards dictate the parking on the street. He stated that if the street was wider there could have been parking on one side, however because residents didn't want it wider the street had to be built to those standards. Mr. Eckles also explained that the City tried to get a variance to the parking rules but that MSA denied the variance, He stated that they are adding parking areas on 1st Street and at the bottom of the hill. Mr. Schoenecker stated that regarding the property at 1818 N 1st Street he asked for clarification on the assessment costs. . Mr. Sanders stated that there were some unique properties that did not front on any of the streets and the assessment was based on a 60-foot assessment, which is the width of the right of way. Ms. Colleen Roach, 1901 2nd Street N, spoke against the street assessments and felt they should be fair and spread across evenly among the properties. She asked if the MSA monies were not used on Willow Street, then parking would be allowed on Willow. She asked about if parking is not available on Willow where parking is allowed. She stated that there is no parking on 2nd or Willow. She asked that traffic speeds should be monitored in this area. Mr. Sanders stated that the State Aid portion of 2nd Street ends at Willow Street and that 2nd Street from Willow to River Heights Drive is 32 feet wide so that allows parking on one side. Mayor Kimble reminded the audience that if there are objections to the assessment that they be submitted in writing to the City Clerk tonight. Mayor Kimble closed the public hearing. Council member Rheinberger asked City Attorney Magnuson to explain the rules of the project. . Mr. Magnuson explained the process for objections and that written objections must be submitted prior to or at the hearing to the City Clerk and if the assessment roll is adopted that those who provide those objections in writing may appeal to the District Judge for adjustments to the assessment roll. He stated that an appeal to the District Court must be done within 30 days of the adoption of the assessment roll. After discussion, it was the Council consensus that staff review the objections received and provide information to the Council at a special meeting on October 13, 2004 at 4:30 Page 7 of 13 p.m. as to any recommended changes to the assessment roll for the people who have objected to their assessments. Council member Kriesel asked Mr. Eckles to explain the logic of not spreading the street. assessments equally over all the properties. '# Mr. Eckles explained that usually staff likes to do a unit cost for streets and explained the reasoning behind the lineal foot assessment for streets. Council member Milbrandt stated that % of this project is being borne by the rest of the residents of Stillwater through general taxes and felt this is the most gracious project/assessments that they could come up with. Motion by Councilmember Junker, seconded by Council member Milbrandt to adopt Resolution 2004- 202, resolution adopting assessment for the North Hill Improvement project (Project 2000- 15) and direct staff to review the objections to the assessments and provide information to Council at a special meeting set for Wednesday, October 13, 2004 at 4:30 p.m. to review objections to the assessment roll. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Mayor Kimble recessed the meeting at 8:10 p.m. Mayor Kimble reconvened the meeting at 8:20 p.m. . This is the dav and time for the Dublic hearina to consider adootion of the Boutwell South Area Plan. The Boutwell South Area Plan is QC)tmdeq l)v Boutwell Avenue. Countv Road 15 (Mannina Avenue) and Countv Road 12. Community Development Director Russell presented the Boutwell South Area Plan. The area is bounded by County Road 12, Boutwell Road and Manning Avenue. Most of the area is in Stillwater Township and is in the Phase IV annexation area. The plan looked at natural resources, drainage, and land use. There have been two Joint Board public hearings, two Planning Commission public hearings, and a public hearing by the City Council. The Planning Commission has made one change, Recommendation No.3, to the original plan based on traffic studies. The purpose of the plan is to provide a land use guide for future development of the area. Mayor Kimble opened the hearing to the public. Gail Pundsack, 140 Northland Avenue, stated that the process has been over a year long. When Croixwood was built 30 years ago, there was no decent north-south route included. She suggested that Manning be improved first before any development takes place. Steve Fischer, Bruggeman Properties, supports the information in the plan, except . Recommendation No.3, to facilitate annexation. Lynn Moorhead, 12092 75th St. N., would like to see the proposal approved. Page 8 of 13 . Mayor Kimble closed the public hearing and Council discussed the item. Councilmember Milbrandt stated that he is in favor of Recommendation No.3, that no development occurs until the traffic issues are resolved. Councilmember Junker stated that he is in favor of connecting Neal Avenue to County Road 12. CouncilmemberKriesel stated his concerns with additional traffic on existing streets. He feels the City should not move forward until the traffic issue is addressed. Council member Rheinberger stated he is in favor of adopting the plan because it addresses the development that will likely occur and it moves the process ahead. Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2004-203, resolution adopting the Boutwell South Area Plan with recommendations as presented. Ayes: Councilmembers Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: Council member Kriesel Case No. V/04-80. This is the date and time for the Dublic hearina to consider a reauest from Jennifer and Tom Grahek for a variance to the lot size reaulations (7.500 sauare feet reauired. 6.732 sauare feet reauested) for the construction of a residence with an attached aaraae located at 927 6th Avenue South in the RB. Two Familv Residential District. . Community Development Director Russell reviewed the variance request. He stated that the lot is a nonconforming lot size and there was a house on this property, which had a fire about a year ago and subsequently demolished. He stated that the proposed house and garage to be constructed on the property would not require any variances to the building setback requirements and that the Planning Commission recommended approval. Mayor Kimble opened the public hearing There were no public comments. Mayor Kimble closed the public hearing. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to grant a variance to the lot size regulations at 926 South Sixth Avenue. All in favor. Case No. PUD-FNI04-84. This is the d~~~ an9 time for the Dublic hearina to consider a reauest from Terra SDrinas. LLC. for a Final PUD aODroval and a variance to heiaht (54 feet reauested. 50 feet allowed) for Buildina NO.5 of T~rr~ $Qrinas DeveloDment containina 36 residential units located at 650 North Main Street in the CBD. Central Business District. . Community Development Director Russell presented the request. This is the final site in the Terra Springs development to come before Council for final PUD approval. This request has 50 fewer units than requested in the concept PUD. The concept PUD approved four stories, fifty feet; the current plan requests four stories, fifty-four feet. Mr. Russell explained that height is measured from the mid-point of the grade to the mid- point of the pitch of the roof. Mayor Kimble opened the hearing to the public. Page 9 of 13 Brian Sweeney, Freunshoe Sweeney, addressed Council and presented a fact sheet on the environmental clean up of the site. Jack Buxell, architect for the project, presented the plans and drawings of the proposed. building. Suki Thomsen, 913 N. Broadway, presented a letter from the most-affected neighbors. They support the Terra Springs development, but disagree with the calculation of height. They feel their views will be destroyed and property values lowered. They feel there is no hardship, therefore no reason to grant the variance, and asked that Council deny the request. Larry Lappi stated they are not opposed to the development, only the height and massiveness of the building. Their view will not be affected, but those of some of the neighbors will be affected. He asked why a two-foot variance was requested at the Planning Commission, and now there is a four-foot variance being requested. Mr. Buxell responded that the measurement was originally taken from the back of the building. The measurement should have been taken from the front of the building, which added another two feet to the request, because of the grade elevation. Mr. Lappi feels the measurement should be taken from Main Street, and he feels there is no hardship. A resident of 1002 1st St. N. expressed his concern over the height request. Paulette Lappi stated that if they were to subdivide their property, the lower lot would have its view impaired. She asked what the hardship is that justifies the variance. . Tina Mishaud, 904 1st St. N., stated that she was not notified of this meeting because she is outside the 300 feet of building 5. Tom Thomsen, 913 N. Broadway, stated that since the building will be five stories why there is not a request for a variance for number of stories. Larry Lappi, asked if there could be an explanation of what the hardship is. City Attorney Magnuson stated that the very nature of a PUD assumes that there will be variances. The PUD allows the overall design of the project to be integrated. Mr. Russell stated that because over 50 percent of the lower level is below grade, it is considered a basement and not counted in the number of stories. Suki Thomsen stated that her concern is the massiveness of the building. Looking at the building, it is obvious there are five stories. There would be no need for a variance if it had been four stories. She feels there is no opportunity for public input until the very end of the project when it is too late. She questioned if this process will happen with the other two downtown developments. Mayor Kimble responded that this has been a ten-year process with public input throughout the process. He also stated that the building is considered four stories under the guidelines. Mayor Kimble closed the public hearing and turned discussion over to the City Council. . Council member Kriesel asked what the alternative would be if the variance was denied. Page 10 of 13 . . . Mr. Buxell responded that the height cannot be reduced without compromising the upscale quality of the residences. He feels that the building will not affect the neighbors' views. Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to deny final PUD approval and a variance to heights. Motion failed. Ayes: Councilmembers Rheinberger and Milbrandt Nays: Councilmembers Kriesel, Junker and Mayor Kimble Motion by Councilmember Junker, seconded by Council member Kriesel to adopt Resolution 2004-204, approving Final PUD and variance to height for Building NO.5 of Terra Springs Development and directing City Attorney Magnuson to prepare findings of fact relating to this approval. Ayes: Councilmembers Kriesel, Junker and Mayor Kimble Nays: Council members Rheinberger and Milbrandt UNFINISHED BUSINESS Possible second readina of Ordinance No. 948. Zonina Mao Amendment chanaina the zoninq of a 1.5 acres oarcellocated at 7160 Mid Oaks Avenue from Aaricultural Preservation (AP) to Lakeshore Residential (LR)' (First readina 9/21/04) City Attorney Magnuson reviewed the proposed ordinance for the Zoning Map Amendment relating to the rezoning of 7160 Mid Oaks Avenue from Agricultural Preservation (AP) to Lakeshore Residential (LR). Motion by Councilmember Rheinberger, seconded by Council member Junker to adopt Ordinance No. 948, Zoning Map Amendment changing the zoning of a 1.5 acres parcel located at 7160 Mid Oaks Avenue from Agricultural Preservation (AP) to Lakeshore Residential (LR). Ayes: Councilmembers Kriesel, Rheinberger, Junker and Mayor Kimble Nays: Councilmember Milbrandt Possible approval of resolution adootina findinas of fact relatina to the aooroval of an ordinance relatina to the Zonina Mao Amendment chanaina the zonina of a 1.5 acres parcel located at 7160 Mid Oaks Avenue from Aaricultural Preservation (AP) to Lakeshore Residential (LR) City Attorney Magnuson reviewed the findings of fact for the ordinance relating to the zoning map for the 1.5-acre parcel located at 7160 Mid Oaks Avenue. Mr. Tim Keane, Leonard, Street and Deinard, representing Wes and Deirdre Kramer, presented Council with an objection to the findings of fact, conclusions and order prepared by City Attorney Magnuson. Motion by Council member Kriesel, seconded by Councilmember Rheinberger to adopt Resolution 2004-205, approving findings of fact, conclusions and order relating to the zoning map amendment changing the zoning of a 1.5 acres parcel located at 7160 Mid Oaks Avenue from Agricultural Preservation (AP) to Lakeshore Residential (LR). Page 11 of 13 Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None NEW BUSINESS . Possible aooroval of new Tobacco License - Libertv Villaae Wine & Soirits Mayor Kimble reviewed the memo from City Clerk Ward for a new tobacco license for Liberty Village Wine & Spirits. Motion by Councilmember Rheinberger, seconded by Council member Junker to adopt Resolution 2004-206, approving new tobacco license for Liberty Village Wine and Spirits, Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Park Board recommendation reaardina future oossible use of Kolliner Park Community Development Director Russell stated that the Parks Board at their September 27, 2004 meeting discussed the future use of Kolliner Park. He stated that the board reviewed the previously approved Park Plan for Kolliner Park and that the future of the park was mentioned in the Draft Environmental Impact Statement for the St. Croix River Crossing, He stated that the Parks Board felt that the City should maintain ownership of Kolliner Park and that possible passive recreational use consistent with the sites open space/natural character should be considered for future use. . Mayor Kimble expressed concern regarding the use of Kolliner Park and believed there were stipulations when the City acquired that park. Motion by Council member Milbrandt, seconded by Council member Junker to table the issue and directed staff to produce the resolution and deed relating to Kolliner Park. All in favor. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adjourn the meeting at 10:36 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . Page 12 of 13 , . Resolution 2004-200, a resolution declaring an emergency, authorizing emergency management and hazard mitigation activities with regard to the exterior wall at Territorial Prison site Resolution 2004-201, adopting assessment for grading of city lot (L.I. 362) Resolution 2004-202, resolution adopting assessment for the North Hill Improvement Project (Project 2000-15), Resolution 2004-203, resolution adopting Boutwell South Area Plan Resolution 2004-204, resolution approving a Final PUD and a variance to height for Building No.5, of Terra Springs Development Resolution 2004-205, approving findings of fact, conclusions and order relating to the zoning map amendment changing the zoning of a 1,5 acres parcel located at 7160 Mid Oaks Avenue from Agricultural Preservation (AP) to Lakeshore Residential (LR) Resolution 2004-206, approving new tobacco license for Liberty Village Wine and Spirits Ordinance No. 948, Zoning Map Amendment changing the zoning of a 1.5 acres parcel located at 7160 Mid Oaks Avenue from Agricultural Preservation (AP) to Lakeshore Residential (LR), . . Page 13 of 13 " . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2004-214 . Ace Hardware Action Rental Ancom Communications, Inc. Appletree Institute Aspen Mills Association of Young Officers AT&T Board of Water Commissioners Boesel, Tommy Bonestroo,Rosene,Anderlik & Assoc. Braden Construction Braun Pump & Controls Carquest Center for American & International Law Century Power Equipment Clark, Lauann Coca Cola Cole Papers Conner, Ben Cub Foods Curt's Automotive Daleo Davis Sun Turf First Line Beverage G & K Services Galles Corporation Greeder Electric H & L Mesabi Hennepin Technical College Heritage Printing Holiday Ikon Office Solutions I nfratech Insight Jiffy Lube Jefferson Fire Safety, Inc. Johnny's TV., Inc. Johnson Controls Johnson,Jeff Johnson Radio Communications Junker, David Lake Elmo Sod Farm Linner Electric Co., Inc. Magnuson Law Firm . Maintenance Supplies Liquid Propane, Concrete Trailer Batteries Retiree Cobra Health,Hospitallnsurance Uniforms FTO Basic Certification Long Distance Repair Hydrant Reimburse Workbbots McKusick Ravine, Brown's Creek Fire Dept. Bathroom Maryknoll Lift Repair Equipment Repair Parts Education Equipment Repair Parts Public Works Cleaning Concession Supplies Bath Tissue, Paper Towels Refund 4 x 4 Hockey Appreciation Meals, Concession Supplies Auto Repairs Janitorial Supplies Equipment Repair Parts Concession Supplies Rug, Towel and Uniform Service Maintenance Supplies Electrical Work City Hall & E Hazel St. Grader Blades Education Learn to Skate Flyers Fuel Maintenance Agreement Sewer Line Repair Link DVD + R Vehicle Maintenance Speed Blower VCR Repair,Recorder Repair HV AC Reimburse Workboots Maintenance Contract Reimburse Housing LMC Storm Sewer Repair Replace Light Bulbs Parking Lot City Hall Professional Services 345.52 218.33 375.41 25,026.00 479.41 800.00 52.96 149.99 37.45 1,447.64 8,379.00 1,339.70 140.62 995.00 32.67 140.00 1,763.40 260,73 100.00 153.16 207.90 79,51 161.89 573.52 1,905.73 1,238.05 3,732.00 1,518.78 570,65 700.24 7.19 315.00 2,100.00 186.61 29.84 809.69 1,094,99 380.02 40.00 907.20 242.04 23,96 1,018.01 11,092.33 EXHIBIT II A" TO RESOLUTION #2004-214 Maple Island Hardware Max Solutions Menards Metrocall Wireless Metro Fire Metropolitan Council MN Dept of Admin. Intertechnologies MN Dept of Labor & Industry M J Raleigh Napa National Assoc. of Chiefs of Police Office Depot On Site Sanitation Pioneer Press Press Publications Public Safety Equipment LLC Quick Lane R & R Specialties Roseville, City of Sandy's Office Coffee Service S1. Croix Boat & Packet S1. Paul, City of State of MN BCA SW Courier News Stillwater Equipment Company Stillwater Ford Stillwater Gazette Stillwater Motors Stillwater Towing Inc. T A Schifsky & Sons, Inc. Toll Tousley Ford, Inc. Walen, Phil Ward, Diane Washington County HR Washington County Registrar of Titles Washington County Sheriff Washington County Transportation Watson Company Wet Technology Inc. Yocum Oil Hardware Software & Support Agreement Maintenance Supplies Pager Service Uniforms November Wastewater Service August Usage Boiler Inspection Gravel . Vehicle Repair Supplies Membership Office Supplies Unit Rental Advertisement Advertisement Calibrate Radios Vehicle Maintenance Blade Grinding Springbrook Training Coffee Supplies September Arena Billing Crime Lab Service August 2004 CJDN Connect Advertisements Light Supplies Vehicle Repair Supplies Publication Repair Denali Forfeiture Tow Asphalt Welding Supplies Vehicle Repair Refund Overpayment Building Permit Postage Overseas Ballots Supervisor Training Recording Fees 3rd Qtr MDT's Traffic Services Concession Supplies Cooling Water Treatment Fuel . . . EXHIBIT II A" TO RESOLUTION #2004"214 Page 3 Adopted by the City Council this 19th Day of October, 2004 . . . YIemo DATE: October 15, 2004 TO: Mayor and City Council Chantell Knaus~/}/) Director of Administration FROM: RE: 2005 Health and Dental Insurance Premiums and City Contribution Health Insurance Attached is a schedule of Current and Renewal Rates for the City of Stillwater's group health insurance through Blue Cross/Blue Shield of Minnesota. The Renewal Rates represent a 3,50% increase over the current 2004 rates. The rates would be effective January 1 - December 31, 2005. The Labor Agreements that are settled for 2005 have negotiated that the City and employee share the increase in health insurance premium 50/50. This would result in a total City contribution of $613.82 toward dependent coverage, up from $599,82 in 2004, Dental Insurance For Plan Year 2004, the City went out for bids and switched dental insurance carriers to Delta Dental. The bids for last year had a second year rate guarantee of7.035%, The 2005 premiums. for the Delta Dental Fully Insured Plan are: Individual $35.45 DeDendent $104.83 When the City moved to a group dental insurance plan from a voluntary plan in 2000, the City chose to contribute 100% of individual coverage in order to meet the 100% participation requirement of many group dental plans. The City should consider contributing $35.45 (up from $33.12 in 2004) toward dental insurance coverage, Recommendation Staff recommends the City Council adopt the attached Resolutions approving the Renewal Rates and City Contributions for Health and Dental Insurance for the 2005 plan year. , '. RESOLUTION NO. 2004-215 . APPROVING INSURANCE PREMIUMS AND CITY CONTRIBUTION FOR HEALTH INSURANCE EFFECTIVE JANUARY 1,2005 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the annual premium increase for the City's group health insurance scheduled to become effective January 1, 2005, as listed below, is approved: INDIVIDUAL DEPENDENT Triple Gold (Point of Service plan) Renewal: $312.50 $822.00 1st Dollar (Traditional Fee for Service Plan) Renewal: $341,00 $898,00 BE IT FURTHER RESOLVED, that effective January 1, 2005 the City shall contribute the . following toward the City's group health insurance premiums for all benefits eligible employees: January 1 - December 31, 2005 $613.82 per month The City Contribution shall be pro-rated, in accordance with the approJ?riate labor contract and employment agreement, for those benefits eligible employees that receIve pro-rated benefits. Adopted by the City Council this 19th day of October 2004 Jay L. Kimble, Mayor ATTEST: Diane F . Ward, City Clerk . . . . RESOLUTION NO. 2004-216 APPROVING INSURANCE PREMIUMS AND CITY CONTRIBUTION FOR DENTAL INSURANCE EFFECTIVE JANUARY 1,2005 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the premiums for the City's group dental insurance scheduled to become effective January I, 2005 as listed below, are approved: January 1 - December 31, 2005 INDIVIDUAL $35.45 DEPENDENT $104.83 BE IT FURTHER RESOLVED, that effective January I, 2005 the City shall contribute the following toward the City's group dental insurance premiums for all benefits eligible employees: January 1- December 31, 2005 $35.45 per month The City Contribution shall be pro-rated, in accordance with the appropriate labor contract and employment agreement, for those benefits eligible employees that receive pro-rated benefits. Adopted by the City Council this 19th day of October 2004. Jay Kimble, Mayor AIThST: Diane F. Ward, City Clerk TRIPLE GOLD FIRST DOLLAR 8/11/2004 12:16PM Sinqle $302,00 $329,50 Current Rates January 1, 2005 Renewal Rates for CITY OF STILLWATER CI056 Family Increase 3,5% $794.00 $867.50 Sinqle $312,50 $341.00 Renewal Rates . Family $822,00 $898.00 . . .t . . . BlueCrossBlueShield BluePlus ,. of Minnesota BlueCross BlueShield of Minnesota Renewal Confirmation Upon Completion, please fax to: Tania Briggs, BCBS of MN at 651-662-6065 To ensure that your renewal decisions are carried out to your satisfaction, we ask that you complete this form. If you have any questions concerning this form, please contact your broker/consultant or your BCBS Account Manager Tania Briggs at #(651) 662-4717. Thank you very much for renewing your group coverage. We truly appreciate your continued partnership with Blue Cross Blue Shield of Minnesota. City Name City of Stillwater 216 Fourth St. North, Stillwater, MN 55082 (651) 4308805 Address Telephone # Group # CI Please initial each of the following changes that applies to your group: X We are making no changes to the plan (except those mandated by the State of MN). We are changing our office call copay from to We are changing our prescription drug copay from to We are changing our out-of-pocket maximum from to We are adding a new plan. Plan name(s) We are removing a plan(s). Plan name(s) We are changing the following (specify) These are the renewal rates for the plan(s) we will offer our employees effective January 1, 2005. Plan Name Triple Gold Single RatE'" $312.50 NA Family $822.00 1+1 (If applicable) Plan Name 1st Dollar Single Rate' $341. 00 1+1 (If applicable) NA Family $898.00 Plan Name Single Rate: Family 1+1 (If applicable) We understand that the information on this form is being used to accurately process this renewal coverage. 10/19/04 City Authorized Signature Date Broker / Consultant (if applicable) Date . . . V~emo DATE: October 15, 2004 TO: Mayor and City Council Chantell Knauss ~U~ Director of Administration FROM: RE: Agreement for Source Reduction (Recycling Education) in Schools Backeround As you know, the City has applied for and was approved for Base, Project, and Transition Curbside Recycling Grant funds from Washington County, Approved funding for 2004 and 2005 is $52,220 combined, Base funding is expected to cover items that the City is currently doing for recycling education (articles in the quarterly City newsletter.) Project funding is expected to cover Waste Reduction and Recycling Education at all four public elementary schools in the City of Stillwater, In order to complete the waste reduction and recycling education at Lily Lake, Oak Park, Stonebridge and Rutherford schools, staff is proposing a contract with Karen L. Richtman, d/b/a Service on a Shoestring. Ms. Richtman is the contracted Recycling Coordinator for Stillwater Township. The City would share the education costs for Stonebridge and Rutherford with Stillwater Township. Ms. Richtman's contract would be paid from the County's Recycling Grant funds and would not generate any additional expenses or staff time for the City. Recommendation Staff recommends the City Council approve the attached Resolution approving the Agreement with Karen L. Richtman, d/b/a Service on a Shoestring, for waste reduction and recycling education programs in the elementary schools. RESOLUTION 2004-217 APPROVING AGREEMENT FOR SOURCE REDUCTION PROGRAM FOR SCHOOLS WITH KAREN L. RICHTMAN, d/b/a SERVICE ON A SHOESTRING BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the Agreement for Source Reduction Program for Schools with Karen L. Richtman, d/b/a Service on a Shoestring, is approved, The term of the Agreement shall be from October 4,2004 to June 30, 2005, Adopted by the Council this 19th day of October 2004. Jay Kimble, Mayor AT ItST: Diane F. Ward, City Clerk , '. . . . . AGREEMENT TO PROVIDE SOURCE REDUCTION PROGRAM FOR SCHOOLS BETWEEN THE CITY OF STILLWATER AND KAREN L. RICHTMAN, d/b/a SERVICE ON A SHOESTRING, CONSULTING/TRAINING AGREEMENT AGREEMENT made this 19th day of October 2004, between the City of Stillwater ("City") and Karen L. Richtman, d/b/a Service on a Shoestring, hereinafter referred to as "Consultant/T rainer". SECTION ONE SERVICES Consultant/Trainer agrees to perform such services as follows: A. Provide source reduction educational programming and Reduction, Reuse, and Recycling carnival for students at Lily Lake Elementary School for one grade level to be determined by Karen Richtman and the school principal. B. Provide source reduction educational programming and Reduction, Reuse, and Recycling carnival for students at Oak Park Elementary School for one grade level to be determined by Karen Richtman and the school principal. C. Provide source reduction educational programming and carnival for students at Rutherford and Stonebridge Elementary Schools (Colony 2.) . SECTION TWO COMPENSATION City shall compensate Consultant/Trainer as follows: A. Two Thousand Seven Hundred Fifty Dollars ($2,750) for educational programming, carnival, and supplies at Lily Lake Elementary School, on or before June 30, 2005. B. Two Thousand Seven Hundred Fifty Dollars ($2,750) for educational programming, carnival, and supplies at Oak Park Elementary School, on or before February 28, 2005. C. One Thousand Three Hundred Seventy Five Dollars ($1,375) for educational programming, carnival and supplies at Stonebridge Elementary School, on or before October 31,2004. SECTION THREE INDEPENDENT CONTRACTOR . Contractor shall be engaged as an independent contractor and not as the City's agent or employee. The Contractor is free to contract with other entities as provided herein. Contractor shall be responsible for selecting the means and methods of performing the work. Except as otherwise provided, Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. Stillwater and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees is in any manner agents or employees of the Stillwater. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. Page 1 of 3 SECTION FOUR CONTRACT TERM . 2005. This Agreement shall be for a term commencing October 4, 2004 and ending June 30, SECTION FIVE EXTRA SERVICE No claim will be honored for compensation for extra services or work beyond the scope of this Agreement without the prior written approval of the City. SECTION SIX INDEMNIFICATION Contractor hereby indemnifies and holds the City harmless from any claims, suits, damages, costs (including reasonable attorney fees) arising out of any act or omission of the Contractor in the performance of the services provided for by this Agreement. SECTION SEVEN TERMINATION This Agreement may be terminated by either party without cause, effective upon written notification of termination to the other party. After termination, neither party shall have further obligation except to compensate Contractor for services performed before Contractor's receipt of notice of termination and expenses incurred as per proposal. . SECTION EIGHT ASSIGNMENT The Contractor may not assign or subcontract any of the services to be performed hereunder without prior written approval of the City. The City shall not unreasonably withhold said consent. SECTION NINE ENTIRE AGREEMENT This agreement, together with the City's Agreement with Washington County authorizing a grant for the work to be performed hereunder, shall constitute the entire agreements between the parties and any prior understanding or representation of any kind preceding the date of this agreement shall not be binding upon either party except to the extent incorporated in this agreement. SECTION TEN MODIFICATION OF AGREEMENT Any modification of this agreement or additional obligation assumed by either party in connection with this agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party, SECTION ELEVEN NOTICES . Page 2 of 3 :I Any notice provided for or concerning this agreement shall be in writing and be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of . each party as set forth herein: 1. Karen Richtman, 10560 Norwood Avenue North, Stillwater, MN 55082. 2. City of Stillwater, 216 North 4th Street, Stillwater, MN 55082 SECTION TWELVE GOVERNING LAW It is agreed that this agreement shall be governed by, construed, and enforced in accordance with State and Federal laws. SECTION THIRTEEN SAVINGS CLAUSE The invalidity of any portion of this agreement shall not affect the validity of any other provision. In the event that any provision of this agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if both parties, subsequent to the impingement of the invalid provision, had executed them. Consultant: Date: Karen L. Richtman . Organization: City of Stillwater Name: Jay L. Kimble Date: October 19. 2004 Title: Mavor Name: Diane F. Ward Date: October 19. 2004 Title: City Clerk . Page 3 of 3 " . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~ October 14, 2004 Appeal of Planning Commission Decision Regarding use of Parking Lot for Temporary Sales Trailer. Case No. SUP/V/04-81 Backaround. This item was heard by the Planning Commission September 13, 2004. Commissioners felt there were other sales location options and that the trailer would impact parking in an area that is currently impacted by parking demand due to construction activity. They also felt that previous conditions of approval for the site regarding parking and landscaping have not been met. The Commission denied the request on a 6-2 vote. Aooeal. The applicant for the trailer, Four Star Land Development, appealed the decision. The letter of appeal indicates the sales trailer would be removed from the site by May 31, 2005 and that the previously conditioned landscaping along Mulberry Street. Action. Decision on appeal. Attachments. Letter of appeal, staff repot and minutes of 9-13-04 Planning Commission meeting. . Dear City of Stillwater Weare asking the City Council to reconsider the action of the planning commission with regards to our request for a special use permit to install a salestrailer on the South East corner of Mulberry and Main Street. In addition to what was proposed in the original application, we are planning to do the following: 1) Landscape the boulevard as proposed be the previous Planning or HPC design. 2) Escrow 125% of the estimated cost with the City until the landscape is finished next summer, after removal of the trailer. 3) Trailer would be removed by May 31 st 2005. our Star Land Development of Stillwater, LLC. Case # SUPN/04-81 . . .~ . ,'. . . , . '.' . ,6/2884 88:43 6514388818 CITY OF STILLWATER PAGE 81/81 ~VL8:8 . 'des alli!l peA!a~a~ 1 .' , , .,'.. ',. . . to . ..App~als:::.:, ,. . . .. . ". ". ~ . ~ . :~ :', . to', ,'. -.... .' . '. . . ,,' '. ' ".... . .. ..' The decision of the PlannIng Commlss1on or Heritage Preservation Comml$Sion (Design RevIew) Is appealable to the aty C.ouncll. Any applicant or other Interested party who' considers an action taken by the decision authority in elTor or In bad ju~gement may appeal the decision to the Oty Council. Atppeals from Planning CommIssIon or Heritage Preservation COmmission actions should be made to the Community Development DIrector at Stillwater City HaU, 216 North Fourth Street; 430-8820. All appealS must be In writing, be a~mpanled by a , $50, appeal fee, state the application number, the nature of the apP,Ucatlon and the rElaSon(s) for the appeal. The appeal.must be receiVed'~ythe community D~oPment' 01 reCtor 'wIthin ten' (10) caleOdardaYs of the 'ac:tlonof the Plaiullng CommissiOn 'or . . . Heritage Preservation CommissIon. The written appeal suspends plan permit approval until the dedslon of the Planning CommIss1on or Heritage Preservation Commission Is mnsldered by the Oty Councll at I publIc hearing. The applicant and affected property owners w~1I be notlfled of the City COuncil appeal hearing. . -- . '0 .0 .. .: .. .' , . . -.. I. '. , I I. i_i" ,'. ,_ J .".." I :' "'''' I. .111.".... ,".."..,. ",".. R e c e i v e d T i /lie S 80 . I 6. I 0 : 06 AM 6121 391:1d 8NI 38~3WWOO l~lI9Ia EV9v989!99 9v:!0 V12I06/80/60 PLANNING APPLICATION REVIEW FORM CASE NO. ,SUP/V /04-81 . Planning Commission Date: September 13, 2004 Project Location: 225 Main Street North Comprehensive Plan District: Central Business District Zoning District: CBD Applicants Name: Vern Stefan Type of Application: Special Use Permit and Variance Project Description: The request is to use an existing hardware store, U-Haul parking lot for a temporary sales trailer for The Mills on Main residential development. Discussion: The request is to use a portion of an existing parking lot for location of a temporary sales trailer for The Mills on Main project. The trailer would occupy 6 parking spaces. Customer parking would take additional spaces. The Mills on Main project is across the street from the lot. The existing parking lot is currently used for hardware store parking (14 parking spaces) and rental trailer storage(10 trailers weekdays, 5 weekends). The . required parking for the existing U-Haul/hardware use is 24 spaces. There are 25 spaces in the lot. According to a parking easement with Mainstream Development Partners (Mr. Stefan), the City has use of the parking lot during the evening and on weekends (parking easement attached). This request requires a variance to allow the additional temporary sales trailer use. Landscaping between the parking lot, Mulberry, Main and Water Street has previously been required and promised by the applicant without installation The HPC reviewed the request for the trailer design at their September 8, 2004 meeting (staff report and conditions attached). A condition of HPC approval is that the use be limited to June 1, 2005. After that date, the sales center would move onto the development site in the relocated residence. Recommendation: Denial Findings: Parking lot is already committed to other required parking use. Note: If this application is approved, all previously approved conditions of approval for the lot resubdivision, hardware store use and U-Haul parking shall be met regarding public shared use of parking lot, U-Haul parking and parking lot landscaping shall be met before a building permit for a sales trailer is approved. Attachments: Application . CPC Action on 9/13/04: Denied 2-5 . . . City of Stillwater Planning Commission September 13,2004 Mr. Peroceschi moved to deny the variance. Mr. Ranum seconded the motion. During discussion, Mr. Middleton pointed out that even if Mr. Bagaas removed the storage shed, the existing retaining wall creates a problem for construction a garage if a variance is not granted. Mr. Junker also noted there is no problem with line of sight. Motion to deny failed 5-3, with Mr. Peroceschi, Mr. Ranum and Mr. Teske voting in favor of denial. Mr. Turnquist moved to approve the variance. Mr. Middleton seconded the motion. Motion to approve the modified variance passed 5-3, with Mr. Peroceschi, Mr. Ranum and Mr. Teske voting against. Case No. V/04-80 A variance to the lot size regulations (7,500 square feet required, 6,732 square feet requested) for construction of a residence with attached garage at 927 6th Ave. S. in the RB, Two Family Residential District. Jennifer and Tom Grahek, applicants. Mr. Grahek was present. He explained the proposal is to construct a story and one-half house. Originally, the plan was for an attached garage. Now, the proposal is for a detached garage. The proposed 20' setback is consistent with most houses in the area, he said. The garage would utilize the same driveway, and the footprint of the new structure would be the same as the previous structure that was removed due to a fire. Mr. Russell noted that the action is to make a recommendation to the City Council, as the Council has final authority in this instance. Mr. Junker suggested the proposal represents an improvement to the neighborhood and moved to recommend the Council approve the variance. Mr. Peroceschi seconded the motion; motion passed unanimously. Case. No. SUPN/04-81 ,A special use permit and variance to parking requirements for location of a temporary sales trailer in the Maple Island Hardware parking lot, 225 N. Main St. in the CBD, Central Business District. Four Star Development, applicant. Vem Stefan, Maple Island Hardware, and Dave May, representing Four Star Development (Stillwater Mills on Main), were present. Mr. Stefan pointed out that he does not represent Four Star Development as indicated in the agenda packet. Mr. Stefan said the developer came to him with the request to locate their sales trailer in his parking lot. Mr. Ranum said he though the development company had a sales office above the Chamber Office on Main Street. Mr. May responded that space is a design center; the trailer would be more convenient for use as a sales center, he said. Mr. Junker asked about the former Sammie's building. Mr. May stated that would not be available until next spring. Mr. Teske questioned the advantage of a trailer when other office spaces are for lease in the area. Mr. May said the trailer . would have the advantage of visibility. 2 City of Stillwater Planning Commission September 13, 2004 . There was discussion about the potential loss of parking (6 spaces). Mr. Stefan stated there is adequate parking for the hardware store needs, even with the loss of six spaces. Mr. May stated there also is other parking available for sales staff in the general area. There also was discussion regarding the previous conditions of approval for Mr. Stefan's V-Haul rental business. Mr. Peroceschi moved to approve the temporary location (until June 1,2005) ofthe sales trailer in the Maple Island lot with the conditions of approval for the V-Haul business. Mr. Teske seconded the motion for discussion. Mr. Junker expressed a concern about the loss of parking spaces and a concern that the previous conditions of approval for the V-Haul business have never been met. Mr. Teske also noted that previous conditions of approval have never been met and there are other options for a sales office. Mr. Ranum also expressed a concern that there are other available spaces for the location of a sales office. Mr. Gag noted the use would be temporary and not in the busy summer season. Mr. Peroceschi pointed out that other developers in the North Main Street area have been allowed to have sales trailers. Motion to approved failed 6-2, with Mr. Peroceschi and Mr. Gag voting in favor. Case No. SUP/04-82 A special use permit for construction of two 1,968-square-foot storage buildings at 1773 Industrial Blvd. In the BP-I, Business Park-Industrial District. Joe Peltier, applicant. . Mr. Peltier was present. He noted the HPC has reviewed the request and wants one of the buildings moved to the north side of the property to provide more screening from Curve Crest Boulevard. He stated the buildings would be identical to the building to the south. He said he is hoping to pave the lot this fall; if that is not possible, paving will be completed by June 1 of next year. Mr. Turnquist moved approval as conditioned. Mr. Ranum seconded the motion; motion passed unanimously. Case No. PUD-PN/04-84 Pinal PUD approval and variance to the height (52 feet requested, 50 feet allowed) for Building No.5 consisting of 36 residential units of Terra Springs Development at 650 N. Main St. in the CBD, Central Business District. Terra Springs, LLC, applicant. Present were Brian Sweeney and Jack Buxell. Mr. Sweeney provided color renderings of the building. He noted that condition of approval No. . 18 has been eliminated due to the site topography. He stated the previous retail space has been eliminated and replaced with six, two-story brownstone residential units that have the potential . for use as living/work spaces. The materials and design elements will match the other buildings 3 ",,"'UV.., UJ.oJ~ O;.J.1....:It:.Itltl.L t:l CITY OF STILLWATER PAGE 02/03 PLANNING ADMINISTRATION APPLICATION FORM Case No: Date Filed: Fee Paid: Receipt No.: . COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STillWATER 216 NORTH FOURTH STREET STILLWATER MN 55082 . ACTION REQUESTED Special/Conditional Use Permit '. . '. Variance Resubdivision Subdivision. Comprehensive Plan Amendment* Zoning Amendment. Planning Unit Development ." Certificate of Compliance <tAn escrow fee is also required fa offset the costs of attorney and engineering fees. The fees for requested action are attached to this application. The applicant is responsible for the completeness and accuracy of all forms and supporting material SUbmItted in connection wIth any application. All supporting material (I e., photos. sketches, etc.) submitted with application becomes the property Of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council, twelve (12) copies of supporting material is requIred. A site plan showing drainage and setbacks is required with applications. Any Incomplete application or supporting materIal will delay the application process. After Planning Commission approvals, there Is a 10>>day appeal period. Once the 10-day appeal period has _ded, the applicant will receIve a zoning use permIt which must be signed and submitted to the CIty to obtain the . quIred buIlding permits.. '. '. . PROPERTY IDENTIFICATION Address of Project 225 MAIN ST. N. Zoning District DT Description of Project Assessor's Parcel No. R 2 8 . 030 . 20 . 14 . 0069 (GEO Code) TEMPOltA ~y T.0.G.A'l'T()N OF ~A T.R~ 'l1A TT.FR RV 4STAR D~VELOPMENr~ - "I hereby state the foregoing statements and a1l data. Information and evidence submitted herewIth In aJ/ respects, to the best of my knowledge and belIef, to be true and correct. I further certIfy I will comply with the permIt If It is granted and used." Property Owner MAINSTREAM DEV. PARTNERSHIP Representative LEVERN D. STEFAN Mailing Address P .0. HOX 61 a . Mailing Address P. a io Hax 610 City- State. Zip STILL'~ATER MN 55082 Clty-State-Zip STILLWATER MN 55082 Sign SIT~O PROJECT D Ant Size (dimensions) ~;nd Area Height of BuIldings: Stories Principal Accessory Received Time Aug.27. IO:53AM H:\mcnamara\sheha\l'LAI~"'''' ....KM AUgust,/./, 2lJU'f Feet Total Building floor area ' square feet Existing square feet Proposed square feet Paved Impervious Area _ square feet No. of off.street parking spaces x ~ Aug Sep. 1. 2004 ~ 4: 53PM .~ 89n1l2... 81: 86 48658. ,;9 STEFANA~cn~IA~_ No.8438 P. 2 p.l PAGE 01 ,. .' J I "'^ ~ i~ ~ ! :... ~ a - II .. !. ~ . _L' ., , ~ \ . '~J:J-~ cJ ~ ~ r" ... ( I " ~ I . .......... . tt~ I ...11".....__ ..11,., II' I I o il 1111 JII'orlI " . . . ~l~r'..'''.........''....l . ..JC...r1_ P!' ..~, ! ~ I i r t I.. II' ~ o w ~ ~ I ! I I -. . .r1 : -,... .I>.. n:... ''"''"'''"'-'-.....,,,,...... '__;. ~ IL r .-- i .' ,(hJ ~ , I .. ........... 11 ... .. ... a . Received Time Aug.3!. 4:48PM /'1-y'...N ... ..~~.....~~ ..'.... v. r_lA"~ . i I . ! 'f...;. ; tV1i \ bp" , I 'j ! st ,..A. (J'-t- ! , : i :'. ; SA ~ .\- )A:""1 I ' i I I " i : 1, I I I I ! . I : I . i : 1 Z.S: fL'~~ I .i i , i I i I i ! I ! i . I i I ! 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'" -:;I :' II'.' .., , "f~. i U.L~.J~~ ......... - BEAR ELEVATION REVlSIONS/DATE ::::s a... C'? \r.> .. -- - u:> C'o.I bO :::> F Q> E t- -.::> Q> :> C &: B CUST03.f MODULILR 22U BLOOWNGDALE DPJ'a"E BRISTOL. INDIANA 46501 (574) 8~-7300 , SCALE:3/16....I. -0. PAGE; DRAWN BY: RC DA.TE: 02/13/03 5 CH.ECI<EO .BY: ,TITlE: SATRLLrl'E SHELTERS 1248 DESIGNER (11'-9" X 44'-0" 'IAPPROVED It: ISfR':Al. I~ IOAA1VJNG (I: ,01-5010 ,03-8111 03-811 IV Q> <.> Q) ::t::: . . . Memo To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director p./' May 7, 2004 Review of Special Use Permit and Use of Maple Island Hardware Parking Lot At your Planning Commission meeting of April 12, 2004, the Commission requested information to review the use of the Maple Island parking lot. In 2002, a special use permit was issued for an outside U-Haul trailer and van rental business. The staff report including approved conditions of approval are attached. In relations to use of the parking lot, the parking lot property owner entered into an agreement with the City in 1996. . As a condition of the City trading a strip of city . owned land, the property owner made available the parking lot for public use at certain after hours and weekend times. A review of the site today, Friday, May 7, 2004, indicated 15 U-Haul vehicles and trailers parked on the site. Attachments: Staff report and conditions of approval for SUPj02-85 and staff report and parking lease agreement (1996). . .-LA.....AING APPLICATION REVIEw ftn<M CASE NO. SUP 102-85 Planning Commission Date: December 9,2002 Project Location: 227 North Main Street . . Comprehensive Plan District: Central Business District ZOhing District: CaD Applicant's Name: Vern Stefan Type of Application: Special Use Permit , Project Description: A special use permit to conduct an outside U-Haul trailer and van rental business. Discussion: The ~pplicant is requesting a special use permit for a U-Haul business located in the Maple Island Hardware Store parking lot. Ten stalls in the northeast corner of the Maple Island Hardware parking lot have been designated to park the trailers and vans. There are 25 parking spaces on the north side of the hardware store and 5 stalls on east side of the building. The parking ordinance states that for retail businesses there will be one parking space for each 200 feet of gross floor area of the business. The applicant states that hardware store has 2,850 square feet of gross area, needing 14 parking spaces, according to the ordinance. This leaves 11 more spaces, enough to p,ark 10 trailers and vans. The parking lot should have some screening according to the design gUidelines for that zoning district. Attached is a Landscape Plan that was submitted to the City . . January 1998 by the applicant. . This project was reviewed for downtown design requirements. at!l1e Heritage Preservation Commission meeting on December 2, 2002. It was HPC's recommendation that some kind of three foot high screening be required around the parking lot perimeter, to be installed by June 31,2003. The applicant agreed to the date and to plant a continuous row of shrubs around the parking lot perimeter. There will be no signage for the business; the trailers and vans have signage on them. There will be no more lighting in the parking lot. Recommendation: Approval as-conditioned Conditions of Approval: 1. No more than 10 rental units shall be parked on the site at one time. 2. Landscaping around U-Haul parking lot to be completed by 6/30/03 with. trees emphasis around rental site. . , 3. No additional signage. 4. All r~visions to the approved plan shall be reviewed and approved by the Community Development Director. 5. Over weekends, no more than five (5) rental units shall be stored on north parking lot. Findings: The proposed use will not be injurious to the neighborhood or otherwise detlimentalto the public welfare and will be in harmony with the general purpose of the zoning ordinance. . Attachments: Application form, letter and site plan. HPC Action: 12/02/02 Approval 6-0 with conditions CPC Action on 12/9/02: +8-0 approval . . . ~ ~ '\\\kl~CpT~t. \JOf-"'~. \ ~.1' r::\ - ;- ~ I I/////~ ~ \ II /A II M.l. /;,~ rlt~ ~ I / It,,~pw f!m .. (t; ~~= fG}'" - I ( l'1..1fU. 1(: ,/ ~Mlll) /' V.ll\vv I I ~ / A tlr~~ 1 V / /.. .. \ PtP-fiA: I I b0// // . (t,,'Jc ~') . I I / " / /L /. . LO cn-/rtNs _ -'-J S 9AU.S · . ' , 1 -- ~ -t - - - - -- - - _ _ ---f ...... ~ L~ : ~ 1Int.::.~~~~T _ ~ 1~;4 C ~~ ~r . ll'o' " WATFdL ~1: < I t ~1 tfi. pL6"N ~6 ~ t/rL(t, \t. l ~ . <' '2. ~\s'T . CtJrJ P\'1l~~ \lIe' ,rt\LM\T ~ v. \T1W~' .~: :1.I.ilijl4~llllllli JMlll!l.lJ~li;,mJi~,l!.I,W.llJJI,\Jj,~.:J' ;~, I~ J~I~j . .'.I__~ '~~jl.~I.l~l.iir.JU'\I~I~.;,Illo':~~l l:il .. ~~ ,," \j ! te - ~ ~ ::=. - ~ l '. -- .~ -. CITY OF STILLWATER S """'-~Ii' ~Ir - ""\ J - G -\I A . CJ~:"L f,~ILt -.U"\ . \J_ Case No.: SUP/02-85. Permit Fee: $150 Date Fee Paid: 11/21/02 ZONING USE PERMIT Certificate of Compliance X Special Use Permit Rezoning Sign, . Conditional Use Amended Variance Planned Unit Development Grading Other Applicant: MDP, LLC - Leverne Stefan Address: 227 Main Street North City/State/Zip Code: Stillwater MN 55082 Property Description: Zone District: CBD, Central Business District Permitted Use: A special use permit to conduct an outside U-Haul Trailer and van rental business. Conditions of Approval: . 1. No more than 10 rental unit~ shall be parked on the site at one time. 2. Landscaping around U-HaLif parking lot to be completed by 6/30/03 with trees emphasis around rental si 3. No additional signage. 4. All revisions to the approved plan shall be reviewed and approved by the Community Development Director. 5. Over weekends, no more than five (5) rental units shall be stored on north parking lot. itions of this permit. We understand that any changes from these plans must be provel. .. dt . ~ . ~, . O~I to"ector . '~;rfh~resentative. " com;uz-:;men Ir . '/iJItf ; Dale / . t Date {/ . . . ,,../ .'./ MEMORANDUM TO: Mayor and City Council FR: Steve Russell,CoITimunity D~veloptnent Director.V . DA: November 20,1996 RE: OLD MAPLE ISLAND PLANT DEVELOPMENT Main Stream Development Partnership has a contract to purchase the Maple Island Plant from Maple Island Inc. The redevelopment strategy for the plant is to subdivide the building into four (4) lots (three with building and one parking) and to sell tw~ of the four lots to other entities for development (Phase I). The remaining lot (building) would be redeveloped at some time in the future (Phase II). In order to accommodate the initial sale of Lots 1, 2 and 3, a 20 foot strip of land the city owns on the west side of Water Street must be incorporated into the subdivision. This 20 foot strip was purchased as a part of the Burlington Northern land purchase in 1991 for purposes of assisting with the redevelopment of the Maple Island Plant. It is recommended that the city trade the 'strip of land to the developer for public use of the 46 car parking lot (old Maple Island Plant lot directly south of Mulberry Street) when the lot is not needed or used by Phase I businesses. When Phase II proceeds, the city can then determine what it will do with the remainder of the 20 foot strip of land. The developer's are interested in finding a grocery store for the Phase II site. - Recommendation: Direct staff to prepare an agreement to trade with the developer's the entire 20 foot city strip of land for use of parking lot .when not needed by the project. [,;u ''}-_/) -~k VS---o :.: . . ~: ~ q k~l \;~ ~.~ . kj ..,fj .'Xf . 'to,.: 1: ~~;: d" }.'. [~ ~:j' f.:' ~. ~: r,. *~ ~: ~. .(-~'.~ ffi tJ ..:-q ~;? ~, .tlt' ..lf~~ z". t:: .:~f:~ ---,...., ~7~l:? -r:-O rLct-(.~ /'Y. r~~r'- P ARKlNG EASEMENT THIS INDENTURE made this day of December, 1996, by and between MAINSTREAM DEVELOPMENT PARTNERSHIP, a Minnesota Partnership',' ("Grantor"),and theCITY~ ,OF , . STILLWATER, a Municipal Corporation of the State, of MiHIlesota, ("City"). RECITALS A. Grantor is the owner of land, (the "Property") located in the City of Stillwater, County of Washington, State of Minnesota, legally described as set forth on Exhibit "A" attached hereto. B. The City desires to obtain an easement for public parking over a portion surface parking lot on the part of the Property described in Exhibits "A" and "B" attached hereto, (the "Parking Area"). NOW, THEREFORE, in consideration of the mutual covenants contained herein, Grantor grants to the City: . 1. Non-Bxclusiv~ p(l~~,=~~ion of Par.kinS!: Area. City shall have non-exclusive use of the par. spaces located in the improved, surface parking lot in the "Parking Area" between the hours of 6:00 p.m. and 5:00 a.m., Monday through Friday, between the hours of 6:00 p.m. Saturday until 8:00 a.m. Sunday, after 3:30 p.m. on Sunday until 5:00 a.m. Monday and any National Holiday. At all other times, exclusive use of the Parking Area is reserved in the Grantor. 2. Use. City is permitted to use the Parking Area, for public parking and for law enforcement purposes for the benefit of the Grantor and the Public subject to the following conditions: A. SiS!:naS!:e. The City must, at its sole expense and subject to the approval of the Grantor, design and install signage that clearly identifies the Public Use Periods provided for by this Easement. B. Insurance. City must maintain comprehensive liability insurance, naming Grantor as an Additional Insured in an amount equal to at least $600,000.00 per occurrence (combined single limits) for the use of the Parking Area by the City and the Public. . 1 . C. ,Indemnitv. the City hereby 4ndemnifies, defends and saves Grantor and its employees, agents, insurers, assigns, and affiliated partnerships and corporations harmless from and against all claims, actions, costs (including without limita.tion reasonable attorney's fees_and costs and . witnesses' fees andcosts) or damages: of everykind and description(includiri~V(it~~ut limitati~n claims . for property damage or personal injury), fees, judgments, expenses, liabilities, liens, and suits, known or unknown, liquidated or unliquidated, which accrue to or.are suffered by any person or property resulting from acts or omissions of the Public and the City, its employees, agents, and licensees in connection with the use of the Parking Area. D. Term. This Easement and the rights and covenants contained herein is perpetual and shall run with and bind the land. 3. Notices. Any notices relating to the Easement must be in writing and will be deemed delivered when personally served or when sent by first class certified mail, return receipt requested, served or addressed as follows: If to the City: Steve Russell City of Stillwater 216 North Fourth Street Stillwater, MN 55082 If to the Grantor: Mainstream Development Partnership 212 North Main Street Stillwater, MN 55082 or to such other address as either party may designate. 4. Governinl! Law. This Easement. will be governed by Mi~esota Law. 2 f) () ..... . I' !. j r ~. t: j ~ ~'t ~ ~. ATTEST:: . /h~t)/~ Modi V( eldon, Its Clerk r s ~. STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) ~~ ~ ~- - : . . ~ ~ Subscribed and SWorn to before me this the PA r..t.n.er "and by of Mainstream Development Partnership. lSthday of January, 1997, by Leverne D. Stefan, Amv Stefan .' the Partner - ~ ~ ~ ., ~ 'l U ;;;;; ~ Notary Public . ; J = ..; STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) Subscribed and SWorn to before me this .;t3,:![) day of January, 1997, by Jay L. Kimble, Mayor, and Modi Weldon, Clerk, of the City of Stillwater. .11 I ! : 1 ! Notary Public /). /} ~ \.7. Luc.&Lc:-C Instrument drafted by: . . 18 DIANE F. WARD I NOTARY PUBLIC - MINN ESOTA WASHINGTON COUNTY . "'r~_~_~._~1:_2..~_ . .v ,........................... David T. Magnuson (#66400) Magnuson Law Firm 333 North Main Street Suite 202 P.O. Box 438 Stillwater, MN 55082 612/439-9464 . 3 tr:1 X :T .... 0" .... IT fir . . ~ .~ . ~ \ , . ~ . -t.......\ IC I ~........~..; '. .. ~. ; ~ ;.; /.: ~::; :.~ i . 9i · t. , . . , c:lI ~ S". ~.1. , . . .' It ., I . " ~ . . ....... . . . . . ~ . " . a-.-U'~ ll.... I 'i : "~'-_.'-"""'. r 'f C.- ---. ~. ~ .. .' "I~' '" ~ : ~ ".... j .. \ , . , . MAIN ST.' .i ~~~ o',~ 20 ", a.r ~, I ., rf9 ~ t '.' .. Li ""-'-- .. ~ . .. . '.' 'j' : > -~ -.. .. ," .... .3lL ' '. , I , ',l--r _ I I , ' I I( , I',~: " ~ ., '. r. , I '{" . g g , . I . U _'-.L..." \ .' '"\ .'. .. .... \,,'" .. 1 I ..-..:...,:..........,:..1. ".,./......." ...~'r....r...-i .............."'.."'"...."'t...."'..""............. -1'1' \ ,"'..".."....""".... "., "'.."..............,...... I '1JY.' . ' . . . . , . , . .' I . . I I I ,: : ! . / ~.l"j . :: ::', fii; ! · ~ . i : : /' .tH.:. ~. . / -f~,. . , ""l".'..,......~: - " ........- .:-~ · ..} . ",."..,.."",.".., . ": I "....,.~"',...".. ...........~-.. I ~ -, ~ . : ~ ~ " ! /j~*"'''''-'''''.'' ..,'...... .L~ ~,..,., < . ,,~ ... .... . .. .0...... . .. . . ..........r......~ . 10.. --.. _m '.:. -.~ - WATER~. . v:;-:.J ~ ,;'l-. ~ ~.~ ~ \' .(\s ~ .r. _ ~ .~ CO: ~~ ..Jt1. -,:- I ~~t>. ~ I ~ !J\ 1:" L \ ~. It . ....n .'J ",~. , ~ - \ r " . ---'O -,,- ...'O..'O --,.------"- _-_ ..._ ~~..~~",v'.,-,_. .-~".,-.c,c . r/lF'/~ ~,~.~ ~ UL REEf . ~I"" I'I~......:;-.;\....,."",.... \.f ~.~.. '. .. . ( .. ..... ~./ '""\..i/-"'\.i \ .. \. . \.. ,/ . - :::I [, ~. . --~ j , (~ (7) ! (J 1, . Q) I (7' -~ i (-;' ..:./ :=It HAAOWARE PAAl<JNG (~ i -12 Z-D - ~I:j - ~- i I ) , , , I -, . PARI<ING lOT GnOCERY STORE ;~ .' \J ~ ~ ~- ::=s EHTR'f- 'nr lJiln - - A.. / .. . HERITAGE PRESERVATION COMMISSION APPLICATION DESIGN REVIEW FORM CASE NO. DRl04-56 . Heritag~ Preservation Oats: September 8. 20p4 , . . Project Locati~ri:22TNoi-t;, Main Street Comprehensive Plan District: Central Business District Zoning District: CBD Applicant's Name: Lever~6 D. Stefan Type of Application: Ces:<<;r: Review Project Description: Jesi.;n review of a sales trailer for 4 Star Development. . Discussion: The applicant is requeE:ing cesign review and approval of a sales trailer for 4 Star Development for Stillwc:er \Uls condominiums. The trailer is 42 feet long and is painted dark ~rown. Tt- a proposal is to place the trailer in northwest corner of the parking lot at "FhOffiGeJ;t .,ardware. This would use six parking stCills thatare required parking for tt- e hardwara store. It i$ staffs recommendation that the trailer could be place in an a-ea that wculd not use required parking spaces for another business. , ..D~ CjeA'-1 l uqU\' 9P~ Recomme~tion: ........, Denial I"\~p~ I~n Conditions of Approval: Should the Commissio~ approve the request. staff suggests the following conditions of approval: _ 1. The m...ner of the hc:rdware store must park some of the U-Haul trailers on the east s:de of the building or remove them from the site. VE:.~ ~2. The applicant sr.all work with the owner to landscape the north boulevard. 3. Dates shall ,be sBcured for time of occupancy. 4. Sign plan shall be .reviewed and approved by the HPC . ' 5. All re\~si(msto the approved plan shall be reviewed and approved by the Heritage Presera'ation Commission. . U .l~It...eC. 1l'L..\.- ...i U "'e \, "2.f)O~ Attachments: Application Form/Site Plan/Elevation . L-.l ~rr \) -~b,.uL,.::5 - r: C.. t\h=t::.~S --to 00 '- . +6...() . . . . MEMORANDUM To: Mayor and Council From: Sue Fitzgerald, Planner Date: October 19, 2004 Subj ect: Real Estate Sign Ordinances Background At the August 17rd Council meeting, signage for garage sales and real estate sales were discussed. Council member Wally Milbrandt requested the real estate sign portion come back at a later date. He wanted to talkwith some realtors to get an idea of what they were thinking. Mr. Milbrandt has proposed that: 1. Real estate 'open house' signs advertising a particular home that is open for inspection by the public, have a limited number of hours that they may be placed on City right-of-ways, The signs could be placed on the right-of -ways ~ hour before the open house and removed the same day immediately after the open house. A maximum of (4) four six square foot signs in residential districts within a (4) four-block radius of the house for sale. The proposal does not include directional real estate signs or signs placed on right- of-ways by sales offices that are open eight hours a day. Current Real Estate Silm Ordinance Permitted signs: CD31 :71 (5) e. Real estate signs are limited to six square feet in residential districts and 32 square feet in commercial districts. Signs must be removed within ten days after the sale or rental of property. General Provisions: CD31 :70 (4) c. No signs other than governmental signs shall be erected or temporarily placed within any street right of way or upon public lands or easements or right-of-way or upon public lands or easements or rights-of-ways without city council approval . Prohibited Signs: CD31 :72 (6) c. Off-premises advertising sign except as regulated by this subdivision Staff Comments Staff recommends the ordinance remain as it is. Stating that there is a potential to having more real estate signs on the right of way than there are stop signs. Staff suggests it will become a problem with allowing 'real estate' signs and not' garage sale' signs. They are both signs used to sell items. Attachments August 17, 2004 Memo to Council/Minutes from August 17, 2004 Council meeting . . . . . MEMORANDUM To: Mayor and Council From: Sue Fitzgerald, Planner Date:' August 17, 2004 Subject: Sign Ordinance Background At the August 3rd Council meeting, signage for garage sales was discussed. Staffwas asked to review it and come back with some possible alternatives to Stillwater's garage sale sign regulations. Real estates sign ordinances were included in the reviewed. Garage Sale Signs The existing Stillwater Sign Ordinance has several subdivisions pertaining to garage sales; they are as follows: Permitted signs: CD31 :71 f. Rummage sale signs not exceeding four square feet located on private property that conform to applicable provisions of this ordinance and are removed at the termination of the sale. General Provisions: CD31 :70 (4) c. No signs other than governmental signs shall be erected or temporarily placed within any street right of way or upon public lands or easements or right-of-way or upon public lands or easements or rights-of-ways without city council approval Prohibited Signs: CD31 :72 (6) c. Off-premises advertising sign except as regulated by this subdivision. Possible alternatives: 1. Citywide garage sales twice a year. (Woodbury, MN) a. Organized and advertised by one ofthe local clubs or volunteers. 2. Garage sale sign permits that are issued by city staff. (Fort Worth, TX) a. Shortage of city staff. 3. Garage sale signs not to exceed four (4) square feet in size, nor more than three (3) feet in height above grade, be permitted off premises with the property owner's approval to be removed within 72 hours. No signs on rights-of-ways. (White Bear Lake, MN) a. The ordinance would increase the possibility that the signs are removed after a sale. 4. An advertisement board or boards strategically place around the city. (Staff) a. This ordinance could eliminate the proliferation of signage on the streets. . . . 5. No more than two (2) garage sales per dwelling unit may be held on any such zoning lot in any calendar year. (Golden Valley, MN) 6. No garage sale may extend more than three (3) consecutive days (or portion thereof). (Staff) a. This would apply to #5 and #6. An ordinance would prevent garage sales from becoming 'home occupations' and allow neighborhoods to be relatively quiet. 7. Attention-getting devices, balloons, streamers, special lighting, noise making devices or other similar advertising displays or notices shall not be used to call attention to the garage sale. a. Prevents the 'circus' atmosphere in residential neighborhoods. Real Estate Sil!l1s The subdivisions that pertain to the above garage sale signs in the existing Stillwater Sign Ordinance are nearly the same for real estate signs: Permitted signs: CD31 :71 (5) e. Real estate signs are limited to six square feet in residential districts and 32 square feet in commercial districts. Signs must be removed within ten days after the sale or rental of property. General Provisions: CD3! :70 (4) c. No signs other than governmental signs shall be erected or temporarily placed within any street right of way or upon public lands or easements or right-of-way or upon public lands or easements or rights-of-ways without city council approval Prohibited Signs: CD31 :72 (6) c. Off-premises advertising sign except as regulated by this subdivision. Possible alternatives: 1. Open house sign advertIsing a particular home that is open for inspection, a limited number of hours, may be placed on City right-of-ways within six (6) block radius ofthe open house on the day of the open house and only during the hours of the open house. (Apple Valley, MN) a. Staff suggest that Council discuss size and quantity of signs permitted per house. 2. Temporary off-site open house directional signs advertising the sale of residential real estate property are allowed with the consent of the property owner on whose property the signs are placed. Such signs shall be promptly removed at the completion of the open house and no later than 6:00 pm on the same day. (Forest Lake, MN) a. This ordinance could eliminate the proliferation of signage on the street right of ways. ." .c . . . ~ City Council Meeting - 04-17 August 17, 2004 Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the Consent Agenda. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Resolution 2004-168, directing payment of bills Resolution 2004-169, appointing election judges and fixing compensation (available Tuesday) Resolution 2004-170, approval to enter into revised agreement with State of Minnesota relating to Traffic Control Signals according to Mn/DOT agreement 86573M Approval of Special Event - Historic Homes Tour - September 18, 2004 (ArtReach Alliance) Resolution 2004-171, appointing Stuart Glaser as Fire Chief Approval of Utility Bill Adjustment - Sewer Charges Approval of banner request - Christmas at the Courthouse - November 5-22, 2004 Approval of banner request - Stillwater Bridal Affair - February 5-28, 2005 PUBLIC HEARINGS There Were no public hearings. UNFINISHED BUSINESS Possible second readina of Ordinance No. 945. 7onino MaD Amendment chanae the zonina of the area south of North 62nd Stre.e.t t:l0~lnc)~(1 b~ Norih~2nd Street. Paris Avenue and Oxboro Avenue from Sinale Familv Residen!i;:il (RA) to Public A<;Jministrative Office (PA) (First readinq 8/3/04 ) Planner Fitzgerald reviewed the proposed ordinance that would change of the zoning designation of property south of North 62nd Street bounded by North 62nd Street, Paris Avenue and Oxboro ~venue (Washington County Government Center) to Public Administrative Office. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Ordinance No. 945, Zoning Map Amendment changing the zoning of the area south of North 62nd Street bounded by North 62nd Street, Paris Avenue and Oxboro Avenue from Single Family Residential (RA) to Public Administrative Office (PA). Ayes:Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Reoort on sians Planner Fitzgerald stated that at the August 3rd Council meeting staff was asked to review signage for garage sales and come back with some possible alternatives to Stillwater's garage sale sign regulations. She stated that the review included real estates sign ordinances. She reviewed the current sign ordinance. She provided Page 9 of 13 . " City Council Meeting - 04-17 August 17, 2004 . several alternatives which consisted of 1) Citywide garage sales twice a year which could be organized and advertised by one of the local clubs or volunteers; 2) garage sale sign permits that are issued by city staff, however the City does not have the staff to monitor this process; 3) have garage sale signs not to exceed four (4) square feet in size, nor more than three (3) feet in height above grade, be permitted off premises with the property owner's approval to be removed within 72 hours and no signs on rights-of- ways which would increase the possibility that the signs are removed after a sale; 4) provide advertisement board or boards strategically place around the city which could eliminate the proliferation of signage on the streets; 5) have no more than two (2) garage sales per dwelling unit may be held on any such zoning lot in any calendar year; 6) no garage sale may extend more than three (3) consecutive days (or portion thereof). She stated the implementation of 5 or 6 would prevent garage sales from becoming 'home occupations' and allow neighborhoods to be relatively quiet; and 7) prohibit attention-getting devices, balloons, streamers, special lighting, noise making devices or other similar advertising displays or notices shall not be used to call attention to the garage sale which would prevent the 'circus' atmosphere in residential neighborhoods. . Ms. Fitzgerald also reviewed real estate signs current ordinances and stated that possible alternatives for these signs could be 1) open house sign advertising a particular home that is open for inspection, a limited number of hours, may be placed on City right-of-ways within a six (6) block radius of the open house on the day of the open house and only during the hours of the open house and that Council discuss size and quantity of signs permitted per house or temporary off-site open house directional signs advertising the sale of residential real estate property are allowed with the consent of the property owner on whose property the signs are placed. Such signs shall be promptly removed at the completion of the open house and no later than 6:00 pm on the same day. This ordinance could eliminate the proliferation of signage on the street right of ways. Councilmember Rheinberger stated he is in favor of the current ordinance, however he would consider adding the provision of Items 5, 6, and 7 which would limit commercial intrusion to a residential area. He also stated that he is against city wide garage sales twice a year because it destroys competition, a organization making money on advertising for it brings a monopoly, and does not favor city staff involvement, and against an advertisement board because they would be inadequate. Council member Kriesel stated he favors Items 3, 4, and 7. He felt that if people received permission from neighbors for placement of signs the neighbors would remove the signs and the advertisement board would be beneficial if it was strategically placed. . Councilmember Milbrandt asked Councilmember Kriesel if he would consider Items 3, 5, and 7, Item 5 being limiting garage sales to two per year. Councilmember Kriesel stated that he doesn't feel that government should tell people when they could have a garage sale. He stated that would be difficult to enforce and if it is not going to be enforced why put it in the ordinance. Page 10 of 13 .. _., I '"- . . . City Council Meeting - 04-17 August 17, 2004 Councilmember Milbrandt stated that it would be enforceable if a complaint were made. He stated that there are a number of residences that abuse the current ordinance and basically have a business every weekend. Planner Fitzgerald stated that the City's current sign ordinance is not much different than the ordinances she found throughout the country. . Mayor Kimble stated that if people come to the City and say they have three a year, the ordinance could be changed to reflect that. Councilmember Junker stated it should be kept simple. He felt that keeping the signs off of the right-of-way, other peoples lawns without permission and make them a certain size should be sufficient. He stated that he did not want City staff every weekend worrying about sign ordinance on garage sales. He stated he doesn't have a proelem with Item 3, but has a problem 5, 6 and 7. He felt that it wouldn't be enforceable. Council member Milbrandt stated that if there were complaints it would be enforceable. Council member Kriesel stated that he has a problem telling people how many garage sales they can have and the original problem was the signage. He stated that the City has good staff and if they see a violation they will enforce it, maybe other communities aren't enforcing their ordinance. He agreed with Councilmember Junke : about adding to the ordinance that will not be enforceable. Councilmember Rheinberger stated that the purpose is to send a message to the people who don't abide by the ordinance that the City is sending a clear message. He agreed that people will find other methods, but this starts to bring some solution to the problem. Motion by Councilmember Milbrandt, seconded by Council member Rheinberger to develop an ordinance that includes Items 3 and 5 includes parks and public lands. Ayes: Councilmember Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: Council member Kriesel Mayor Kimble explained that he gets complaints of people's signs and garage sale signs disappearing on the weekends and has told people City staff does not work on the . weekends, but there are residents who do it because it is not allowed in the city. Councilmember Junker stated if garage signs aren't allowed on the right-of-way, why should real estate signs be allowed on the right-of-way. After considerable discussion Councilmember Milbrandt stated he would like to table the real estate signs portion until he is able to do his own research and talk to some realtors. He stated that he has never received a complaint on this issue. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to table the real estate sign discussion to a future meeting. All in favor. Page 11 of 13 .. _'\, . 't !~ ,.... .--C< ' , . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director /l October 15, 2004 Request for Carriage Rides in Downtown Stillwater Backaround. The City of Stillwater received a request from Keith Becklin to offer carriage rides in Downtown Stillwater next Summer. The request includes use of two-three parking spaces and Sam Bloomer Way as a part of the ride route. City Committee Review. The Parks Board, Heritage Preservation Commission and Downtown Parking Commission have reviewed the request. The Parks Board felt the use of Sam Bloomer Way would not impact Lowell Park. They did not want any sales or stagging activity within the park. The Heritage Preservation Commission felt the activity could add color and interest to the Downtown and was consistent with the Downtown early image. No sign age other than carriage signage is proposed. . The Downtown Parking Commission suggested a location in the South Main Parking lot that would not impact parking spaces. They felt that if there are any trucks or trailers used to haul the horse and carriage they should be parked in the Riverview Parking lot. They also felt.that a fee should be paid by the applicant for use of the parking spaces (The trolley currently pays $1,000 per year). On second thought - as in incentive to the use, the Parking Commission felt that the fee could be waived the first year to see if the activity is economic. The traffic division of the Police Department feel strongly that the carriage should not intersect Chestnut Street at an uncontrolled intersection (River Parking lot, Water Street or Second Street) and that the applicant should coordinate the route with the Police Chief. The Parks Board and Parking Commission felt the use should be reviewed in Fall of 2005 after a Summer of experience to see how the activity does and if any changes in operation are needed. Recommendation. Decision on request. . Conditions of Approval: 1. The ride route shall be coordinated with the Police Chief. 2. Becklin Training Stables shall pay $1,000 per year for use of the City parking spaces (waived the first year). 3. Any trucks or trailers shall be parked in the Riverview Parking lot. 4. The owner s~all pick up after the horses. 5. The use shall be reviewed by the Downtown Parking Commission in Fall 2005. Attachments: Letter of request from Becklin's Training Stables and special events form. r ~, \"'" ..;.'" " BECKLIN'S TRAINING STABLES 36960 Grandy Pines NE Stanchfield, MN 55090 . 08-02-04 Jay Kimbele Stillwater City Council City of Stillwater 216 NOlth 4th Street Stillwater, MN 5'5082 Dear Mr Kimbele, I would like to provide Caniage Rides to individuals in the City of Stillwater dUling the months of May through September on the weekends to begin this year and possibly again for up the coming year if an goes well with this service, The vehicle I would be using would be a Vis-a-Vis Ca11'iage (1800 reproduction with hydraulic brakes and electric lights - holds 6 to 8 passengers) . hitched to a Belgian draft horse. The unit I will use does have a equine waste basket attached to . 'the vehicle. The horse would be trailered in, I would need the size of 2 to 3 parking spaces located close to where I will be providing rides, The area I would like to use for travel is along the river front - open to suggestions, The pick up point I am interested in is close to the river boats/cave tours and the drop of point is the same or open to discuss, My back ground as it relates to horses consists of 32 years experience as a professional 3rd generation horse trainer interested in providing carriage rides as a hobby. I believe the availability of a horse drawn vehicle would enhance the atmosphere of the City of Stillwater providing people with an expelience of how it was to get around in the 1800's. Horse drawn Carriages are a large part of AmeIican HistOlY I am proud to promote. I would like to present my request to the City of Stillwater at a upcoming board meeting. I can be reached at the address above by wlittel) correspondence and by telephone at (763)689-5,009. Thank you for your consideration. I look forward to meeting with the City Council Members regarding the contents of this request. Sincerely, Keith L. Becklin . ~ ~ ' ( . . . . BECKLIN'S TRAINING STABLES 36960 Grandy Pines Road N.E, Stanchfield, MN 55080 08-12-04 Sue Fitzgerald Stillwater City Council City of Stillwater 216 NOlth 41h Street StiIlwater, MN 55082 Dear Sue, This is an addendum to the letter sent to Jay Kimbele's attention dated 08-02-04. See copy attached, Changes to letter dated 08-02-04 are as follows: 1) instead of 2 to 3 parking spaces need a minimum of20 feet; 2)The route fmther defined could be Sam Bloomer Road and Water Street; 3) Time frame I would be proposing :- a 3 year special use petmit for special events in the town, Holidays, Holiday Weekends to include the Christmas Season(any day during month of November and December) Flidays, Saturdays and Sundays for the months of May through September. The effective date proposed would be as soon as possible. Please send me and Robin Scholl agenda infOlmation for the meetings I need to present my request to provide CalTiage services in the City of Stillwater. These meetings as I understand it are Park and Rec - August 30, 2004, Design View (Hetitage Preservation Commission) September 81h 2004 and Parking Commission (yet to be detetmined). Keith Becklin at address listed above. Robin Scholl- 31201 Polk Street N.E. Cambridge, MN 55008. If you need fmther infOlmation please contact Robin Scholl (763)689-7132 or Keith Becklin at (763)689-5009. Thank you for your assistance thus far with this process. Sincerely, .cf(aJI, j &rj~ L>'1fltlS Keith L. Becklin . , , " ~ . y . l' . ~ " .. ~i~te\~ ... ........u ., .......~ 216 N. 4th Street Stilllcater, lJlN 55082 Telephone: 651.430.8800 Fax: 651.430.8809 . IIPPLICIITION FOR SPECIIIL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed Submittal Date: s./z.otf APPLICANT INFORMA TlON Organization . ;&c~ll'n's !la//l//7Cf 6kbl6rypeof ~ I /.. ""i2 _ . J /1" _~ Organization cnE/rfl oeeK. IK.../ X9~ ~ /Lnt!S~./JAJE ~. v 6t-bin t't6tate In.N ZiP___~G"tJgO 1/,3-tJ;J ~~ernateNumber t&kit!_45eht)// ~"3-~~-7/3~ Non-Profit For-Profit ~ Contact Person Address City Daytime Phone EVENT INFORMA TION (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) Date(s) of Event :!:JU ~rs of Event (Special Events conducted after 10:00 /I.m., require Council approval of a variance to the noise ordinance) . Purpo;,e & Description of J;vent - _ ) V.lf'UUCLP l:bL/~ - ;?aM;~~ ~ Proposed Location of Event (be ~~ A d / . specific) <t.,.....V/77 ~~t?~ ~w~ ~~ If Lowell Park is to be used: North Lowell Park or South Lowell Park (Circle which ane or both) Type of Event a~.v~ &A4L~~ ~ - v Estimated number of people to attend Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space) Selling Alcohol Permit to Consume Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) . $35,OCi fee) Site Map (required) .pact on Parking (requiredL_ (attach to application) Describe: (CONTINUE ON BACK) !~ 1/ . . r. .,.".- Special Signage Describe: Letter of Approval by Property Owrier if On Private Pf(>perty(attac!1toapplicatioli) , . Size _ Propane .River Lake Name; . Location Deep fat frying Exiting Points Other Tents or Membrane$tructures Cooking Operations WCiter Actiy.itie~ :(Riv~rl~aT<es) Ambulance Standby !Fire, 'Department Standby_ EMS Neecl~ Open Flame.or Burning Op~rations Firewotks Street CIC>$\lre EMT Standby " ,-,-. What Street$:____~______ _---____________-,_-,-_-,....,______ (ReqLlired iralcohol is being served on public property and attendance/saver 75 people Qr:(iltthe c!!scretio,? of the Police Chief).' ~ContactStillwater Police {~51- ~51-4900}toarrahge for officer (jJ.pplican! topayJor restrooms - ContactfJqblicyVorks275-4100) Police Officer Needed Restrooms(Portable) LiVEf Entertainment' Type of Music. Level of Promoti9:~lA9yertisel11ent. . --,'- . ,- '< ,~_. OtlJer Info the City should be aware of: . ~~,~~umt~PeV~J~rT~pt .' City Administr~tor '~""" ,~. "vi I I "II I I '-. ' . '. ., '<, ". - " .II. .' P~".~s ~oar~ Ap'j:)roval.~~qU!red, ..11.('1.. Pl~ing~:9mtn~ ;r~'~~'Uired.!:.I_<;l <. . ~ '-. c, : ,-'.'.. -_":" _"', -- - _'h._'.:'; ,_' -_ . c -._,_' , CityC~tin$i1,Appr9:v~I;R~qlJired ':.1 \,' ':~'.:,,< City:CIl!r~ fire''Ohlef' C pou~~Hihief Pu.bl!cWQrklSDirec~or .c' .... _.:.,-, - ',,~.','_' ._,_,_""...: . ~:?M~~~4r:~~ . ." . . 'FIEES(if applicable) . . . Perrtlitto .corisume: Tempqrary .l;.i9,:!or License $25;QO pe~ clay . . :.EventFee .".'j.. ~ Deposit . . Otner Fees:-'~> ' . .,.., ~ r. . . MEMORANDUM To: Mayor and City Council From: Sue Fitzgerald, Planner Date: October 19, 2004 Re: Fiscal Year 2004 Certified Local Government Award BacklITound On April 8, 2004, the Heritage Preservation Commission received a Certified Local Government Grant, with the approval of Council (1/20/04). At the April 20, 2004 Council meeting, Council gave the HPC approval to advertise for an investigator for the Staples and Mays Addition phase of the Historical Architectural Study. Ten Requests For Proposals (RFP's) were sent out to State approved historians. It was advertised in the paper. The Commission is requesting approval Carmen Tschofen as the primary investigator for this phase of the project (attached is her proposal). Recommendation Approval of the Heritage Preservation Commission's request Attachments - Proposal/Example of Work f; Sue Fitzgerald . From: Sent: To: Subject: tschofen@comcast.net Monday, October 04,20043:19 PM Sue Fitzgerald Staples and May's Addition ~.;...'.:.'..... ~ 'raposal for Staples and.doc Dear Sue, Please find attached a proposal for the Staples and May's Addition survey. In considering the proposal, I think it may be important to make sure your HPC understands I'm not Don, and for the flat fee I've proposed here (based on what I. imderstand your funding to be), I can't even try to be him:-). But I'll do my best to produce some reasonable survey results for the project. . . If you have any questions or recommended changes ,feel free to call or drop me a note. I will be in Duluth doing field research for a Part 1 application on Thursday and Friday, but will be in early this week and should be back in the office next Monday. Regards, Carmen Tschofen 2667 Parkview Boulevard Robbinsdale MN, 55422 763-522-5709 . . 1 . Proposal for Staples and May's Addition Architectural Study October 4, 2004 Proposal contact information Carmen Tschofen 2667 Parkview Boulevard Robbinsdale MN 55422 763-522-5709 tschofen@email.com . Principal investigator qualifications Carmen Tschofen has almost two decades of experience in history research and interpretation and meets and exceeds the Secretary of the Interior's Professional Qualifications Standards for historians. She has authored several National Register nominations, including those for city halls in Ironton and Virginia, Minnesota, and recently conducted an architectural survey in downtown Owatonna under contract with the State Historic Preservation Office. She has worked previously in Stillwater with the St. Croix Valley History Education Committee and Arcola Mills to produce local history education materials for area elementary schools, and worked extensively with the City of Faribault Heritage Preservation Commission to produce preservation education materials and web sites. She holds a B.A. in German from the University of Minnesota and an M.A. in Folklore from Indiana University. She also has international research and teaching experience as a Rotary International Scholar and a Fulbright teaching assistant. Project scope The consultant will survey the approximately 125 properties in the Staples and May's Addition to Stillwater to evaluate the historic significance of each property and to evaluate the overall Preservation Planning Area. Criteria for evaluation will include those established for local designation of Stillwater's historic properties, the Secretary of the Interior's Standards for Registration, and the Minnesota State Historic Preservation Office's guidelines for such projects. . The consultant will then identify and make recommendations for: o the boundaries of a potential historic district o individual properties significant under local, state and/or national contexts and criteria o properties potentially eligible for nomination to the National Register of Historic Places. Staples and May's Addition Tschofen , 10/04 1 . The consultant will create survey sheets for each property using the City's preferred survey form. The consultant will provide standard survey data as available but will not provide comprehensive and detailed histories on the occupancy of each property. The consultant will seek sufficient survey data to articulate patterns, to identify themes and potentially significant properties, and to support conclusion~ and recommendations. The consultant will present the conclusions in a final narrative report. Project schedule The consultant will begin work by or on November 1,2005, with the project completed by August 31, 2005. The consultant will attend three meetings with the Stillwater Heritage Preservation Commission (two prior to May, 2005 and one in August 2005) and provide progress reports to the Planning Department and the Minnesota Historical Society as requested. A final draft of the narrative report will be completed by August 15,2005. A tentative schedule outline is as follows: . November-December 2004 Review Stillwater's Historic Contexts documents, survey work by the Stillwater HPC, and other secondary source research. Windshield survey of area with digital photography for database reference. January 2005 Begin identification of properties and primary source research on the 125 properties in the Preservation Planning Area. Build database files. April 2005 Begin b/w documentation photography. Complete primary source research and database entries. Identify potential themes and contexts for area and connect and contrast to existing local themes/contexts. May 2005 Provide draft of themes and contexts and list potentially eligible properties to City. Complete documentation photography and turn in film to City. Finalize text on survey data sheets. Obtain processed contact sheets from City. June 2005 Begin statistical evaluation and final draft. Finalize identification of potential National Register properties and define district boundaries. Request development of graphics (maps, etc.) from City as needed. August 15, 2005 Provide final draft to Stillwater for review. August 31,2005 Close out project. . The consultant will discuss potential schedule changes or adjustments with the City of Stillwater and the Stillwater Heritage Preservation Commission in a timely manner. Staples and May's Addition Tschofen, 10/04 2 . Project products The following work products will be provided to the City of Stillwater upon completion of the project. o One bound hard copy and one electronic copy (CD) of a final report, which will address: o The development and contextual/thematic features ofthe area o Comparison to other surveyed neighborhoods o Specific properties eligible for local historic designation and/or National Register of Historic Places o Planning methods for preservation of structures, landscapes and neighborhoods. o Recommendations for future survey work o Project area maps developed in cooperation with the City of Stillwater o One set of survey sheets with black and white thumbnail photographs for each property surveyed and one electronic copy (CD) of database files. . Project costs A flat fee of $9000 will be billed for this project. The fee will be billed in three installments based on work completed: o Completion of existing document review and windshield survey, to be billed in January, 2005: $3000 o Submission of draft ofthemes and list of potentially eligible properties, to be billed in May, 2005: $3000 . o Project close-out, with all work products completed and turned over to the City of Stillwater, to be billed in September, 2005: $3000. The flat fee includes all consultant travel to and in Stillwater, photocopying costs in repositories not affiliated with the City of Stillwater, and archival-quality black and white film. It is understood that the City of Stillwater will provide in-kind goods and services to the project/consultant, including: o Maps and lists of street addresses for the properties in the Staples and May's Addition at the start ofthe project. o The addressing and mailing of a letter, text to be provided by the consultant and reproduced on City letterhead, informing residents of the survey and requesting survey-related information. . o Photocopies from documents held by City, including building permits and land andtax records, and materials in the Stillwater Public Library. o Materials copied at the Washington County Historical Society will be billed directly to the City. o The City will provide film processing and provide the consultant with contact sheets processed to SHPO standards. o The City will assist with the development of supplemental graphics such as maps, and produce multiple copies of the final report as needed. . Staples and May's Addition Tschofen,10/04 3 . Final Report on Historic Sites Survey of Standing Structures on North Cedar Avenue Owatonna, Steele County, Minnesota . 300 block of North Cedar A venue looking south ca. 1925. North to south: Left: Cobbler (non-extant); Meixner Wagon Works/Steele County Auto Company garage; early Zamboni building (behind lamppost); column of Virtue and Pound building visible below "R".in "garage" sign. Right: Wenel HamesslWhite Front Harness; Ringhofer Meats; Bohemian-Slovak Hall; pool hall and hardware; Matajcek general store; The Grill restaurant. July, 2003 Prepared by: Carmen Tschofen Robbinsdale, MN 55422 . . Final Report on Historic Sites Survey of Standing Structures on North Cedar Avenue, Owatonna,SteeleCounty, Minnesota Submitted to the State Historic Preservation Office Minnesota Historical Society July, 2003 Prepared by: Carmen Tschofen 2667 Parkview Boulevard Robbinsdale MN 55422 tschofen@email.com . This activity that is the subject of this report has been financed in part with Federal funds from the National Park Service, U.S. Department of the Interior. However, the contents and opinions do not necessarily reflect the view or policies of the Department of the Interior, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U.S. Depamnent of the Interior prom bits discrimination on the basis of race, color, national origin, or handicap in its federally assisted programs. If you believe you have been discriminated against in any program, please write to: Office for Equal Opportunity, U.S. Department of the Interior, National Park Service, P.O. Box 37127, Washington, D.C. 20013- 7127. . . Objectives This project comprehensively inventoried and evaluated the National Register eligibility of standing historic buildings along and adjacent to North Cedar A venue in downtown Owatonna. The purpose was to determine whether the area was eligible for inclusion in a proposed Commercial Historic District surveyed by Gemini Research in 1996. The current, secondary survey area is immediately north of and adjacent to the original survey area. Methods Thirty-two buildings in a 4.3 acre area along and adjacent to North Cedar A venue were inventoried and evaluated for the National Register eligibility. This secondary survey area included all buildings on the east and west sides of North Cedar from street number 207 to 416. Buildings at 109 Rose Street East and 114 Rose Street West were also surveyed. . Prior to fieldwork, the consultant reviewed existing downtown Owatonna inventory forms completed by Gemini Research in 1996 and other background infonnation about Owatonna and Steele County to understand the development of the North Cedar area over time and its relation to the downtown Owatonna area as a whole. Fieldwork included photography and documentation using SHPO inventory forms and was based on the Secretary of the Interior's Standards and Guidelines for Historic Preservation (1983). Additional background research was conducted for specific properties to evaluate National Register eligibility. . 1 . Survey Findings Many of the North Cedar A venue buildings are similar to those found throughout Owatonna's downtown area. The buildings were constructed primarily between 1890 and 1940 and are associated with the statewide historic context "Railroads and Agricultural Development, 1870-1940." They are largely commercial-style brick storefronts with limestone trim. Common original characteristics include step-up parapet walls or other central decorative elements protruding above the roofline. Many buildings facades have been altered, some changes occurring as early as the 1920s. . The 32 surveyed properties contain the following principal features: 16 Retail 4 Garage/Repair shops 2 Wagon shops 2 Blacksmith shops 2 Restaurant/Saloon 2 Warehouses 1 Barber 1 Movie Theater 1 Office 1 Auditorium While the North Cedar blocks between Vine and Rose were part of the original 1855 town plat, it should be noted that the building at 114 East Rose is located in Howe's Addition, and the buildings on the west side of the 400 Block fall into Pettit's 1864 Addition. Recommendations After evaluating the 32 inventoried properties, itis the consultant's recommendation that. the portion of the business district with building addresses from 207 to 329 North Cedar, and including 109 West Rose, is eligible for inclusion in the proposed the Commercial Historic District under Criteria A (significant to the broad patterns of history). The area is compatible with the previously proposed district as businesses and buildings in this area are representative of the town's status as an agricultural trade center. This area was also . 2 . once representative of the early 20th-century evolution from a horse-powered to an automobile-based transportation culture. An area of obvious transition, signalled by a vacant comer lot and a comer gas station, exists north of the intersection of North Cedar and Rose Street. The streetscape above this intersection also reflects the irregular scale and massing of the remaining buildings. For these reasons, properties in the 400 block of North Cedar and at 114 East Rose are not recommended for inclusion in the proposed district extension. . As stated above, the 200 and 300 blocks of North Cedar are eligible for inclusion in the proposed district. However, these blocks have a fairly high percentage of buildings that do not contribute to the overall historic appearance of the district due to alterations to building facades. Survey results indicate that 11 out of 27 buildings in the inclusion area, or 41 %, lack historic integrity. It is possible that appropriate rehabilitation work would reveal that several of the buildings retain historic facades under metal siding. For example, examination of the Ace Hardware building at 207 North Cedar indicates that the original upper story facade still exists behind the metal siding. Additionally, the north brick wall of the former People's Press building is intact. This building's historic physical integrity would be greatly enhanced with the appropriate rehabilitation of its Cedar A venue facade. Research confirmed that two buildings within this area identified by Gemini Research are eligible for National Register nomination under Criterion A and Criterion C (architecture). ST -OW A-6 Zamboni Building ST-OWA-7 Bohemian-Slovak Benevolent Society Hall 301 Cedar Avenue N. 310 Cedar Avenue N. . 3 , . . North Cedar Contextual Overview and Themes In a discussion of the some of the earliest development in the Owatonna business district, historian Andrew Jensen noted: "By 1866, some degree of compactness had been achieved, for many of the lots between buildings and houses had buildings erected upon them. Buildings had crept southward on Oak, Cedar, and Elm Streets, up East Hill, and north to where the railroad tracks were later laid. The few retail stores that straggled along the streets of what was termed the business section had the seemingly vast spaces between them filled up with new buildings.... The present business district with the exception of most of North Cedar Street was filled with buildings by 1866." I . By the time a 1870's bird's-eye map was created, North Cedar, while still not compact, had a fairly consistent structural rhythm formed by generally non-contiguous, single and double-story wood-framed buildings. This pattern was echoed on an 1880 bird's eye map as well. For much of Owatonna's history, North Cedar provided a route to other established towns such as Faribault and Northfield. Until the mid-20th century, maps suggest that the northernmost edge of the retail district was defined by Rose Street, with the Scandinavian House Hotel (non-extant) a significant landmark on the northeast comer of Cedar and Rose beginning in 1866.2 Travelers crossing Rose (and the boundaries of the original plat) encountered expansive lumber yards on both sides of the street. Beyond were a few residential dwellings, and, proximate to the Minnesota Central and the Winona and St. Peter railroad lines, an increasing number of agricultural structures, including grain 1 Jensen, Andrew. History of the Early Development ofOwatonna, 1854-1910. M.A. thesis, University of Minnesota, June 22, 1938. p. 46. Consultant emphasis. . 2 The "hotel" also appears to have served as a boarding house. It should also be noted that, based on city directory listings, the North Cedar area was additionally characterized by a considerable number of domestic residences/apartments located above storefronts. This facet is easily overlooked when visiting the area today. 4 . elevators and processing plants. Today many of the structures in the three blocks north of the survey area are still related to agricultural industries. . Thus situated between the central square and the "edge" of town, North Cedar provided a transition zone between the commercial and the agricultural that was subsequently reflected in the nature of the early businesses located along this stretch. Those who dealt in agricultural wares and businesses related to horse-powered transportation could take advantage of the less dense development of North Cedar to spread their equipment in empty lots an~ commodious buildings. Feed dealers, harness shops, several blacksmiths, and a large wagon works were located in the 200 and 300 blocks by 1890. The large business of Virtue and Pound, manufacturers of "machinery, creamery supplies and agricultural implements" was located at 223 North Cedar, and the Owatonna Manufacturing Company (originally the Lowth and Howe machine shop, producing grain drillers and seeders) had buildings (non-extant) just to the west of North Cedar on Rose (adjacent to the survey area). In addition, five of the sixteen principal features noted in the survey as retail businesses were agriculture-related, and several others were purveyors and purchasers of agriculture products (meats, produce, etc). 3 A second push of development which benefited from the less dense construction along North Cedar accompanied the transition from horses to automobiles. Entrepreneurs were able to adapt this area in response to the structural demands of the burgeoning automotive industry in the 1920s, constructing broad, one-story buildings built for servicing, selling, and outfitting cars. In addition to new construction, several businesses originally devoted to other purposes were also converted into auto-related businesses. Of the principal features noted for the survey area, both of the two blacksmith shops and both of the two wagon shops evolved into auto-related businesses in the 1920s, likely reflecting the . 3 Owatonna is not at all unique in this. Geographer Thomas Harvey states: "The prototypical small town earlier in the twentieth century was the agricultural trade center where townspeople's livelihoods were dependent, directly or indirectly, on supporting farm trade territories and selling goods to farmers." (Small -Town Minnesota, in Clark, Clifford, ed. Minnesota in a Century of Change. Minnesota Historical Society Press, St. Paul: 1989. p. 114.) 5 . related structural demands of these businesses (large entrances flush with the street and open interior spaces). Perhaps local enthusiasm for automobiles was inspired by the appearance of a "horseless vehicle" designed by two Owatonna men in 1895, and the subsequent building of "a few cars" at a machine shop elsewhere in the city.4 A special supplement of the Owatonna Journal on February 18, 1916, also noted that farmers owned a much larger proportion of cars than the rest of the population.s With Owatonna serving as an agricultural trade center, the number of cars in and around town was thus high enough to support several auto-related business ventures. Although North Cedar was home to a variety of smaller retail ventures and two distinctive social-cultural venues, the larger concerns located along this stretch likely had the greatest impact on the area's appearance and activity. . The buildings on the east side of the 300 block of North Cedar are most representative of both the larger concerns and the transition to automobiles. The block was first dominated by B.F. Meixner's expansive Wagon Works and Carriage Repository, stretching from 307 to 315 North Cedar. In addition to occupying half of the notable two-story brick building at 307-09, Mexiner had his blacksmith and wagon repair shop at 311 and an office at 313. . 4 Jensen, p. 151. 5 Farmers had both the economics means and the pressing need to become "early adapters" of the automobile. John Borchert notes: "Thanks to cars, trucks and good roads, farmers could travel twenty-five miles to town with no more expenditure of time or income than they had once used to travel three miles." (The Network of Urban Centers in Clark, Clifford, ed. Minnesota in a Century of Change. Minnesota Historical Society Press, St. Paul: 1989. p. 71.) 6 . . Above: Meixner Wagon Works, 307-311 North Cedar. Photo from ca. 1903 Pictorial Souvenir. Below: Present. By 1924, part of Meixner's wagon works became the home of the Steele County Auto Sales Company, which was selling cars out of the double storefront at 307-9. 6 Other automobile enterprises on the east side of the 300 block included the Zamboni and Sander garages, located on opposite ends of the block. The Zamboni family maintained a long history on North Cedar, first operating a gun shop at 301 North Cedar in a building possibly pre-dating the 1884 Sanborn map. They added the sale and servicing of bicycles to their operation and took over the cobbler shop one . 6 Further representing this horse-to-car conversion, the lot at 317 was originally home to the Deininger Wagon Works. A 1916 building used as a blacksmith shop later served as the Louis Wolesky Garage (ca. 1928). 7 . door north by 1900, soon offering a variety of recreation-oriented supplies. 7 By 1909, the Zamboni business had added large one-story garage to the rear of the lot, with the front building vaguely noted as a "supply store," then more specifically as "auto supplies" in 1915. In 1926, a local newspaper reported that the Zambonis had begun construction of a new garage for their Dodge automobile and Graham truck dealership on the vacant lot just north of the original building. . The most noteworthy aspect of the expanded operation was the application of a new fa~de to unite the old and new buildings. The glazed terra cotta fa~de is very ornate and continues to be a defining feature of the North Cedar streetscape. Zamboni Building. Colored postcard (ca. 1926?) Building appears unoccupied but with original glass block transoms and marbled bulkheads. Courtesy of Linda Escobido. The Zamboni building's association with auto sales continued after 1937, when Klemmer and Sons moved their operation to this location and converted the basement under the 303-305 building into a garage with a ramp leading to the early garage on the rear of the original lot, facing Pearl. Just a few lots north of the Zamboni concern was a series of buildings related to the Sander brothers' various auto-related ventures, stretching from 319 to 329 North Cedar. The first part of this mini-dynasty seems to have been the Sander Garage, at the far end of the block (327-29), which was built in 1912 as a garage and repair building. A 1917 e 7 Jensen notes that cycling was extremely popular in Owatonna in the 1890s, with a permanent cycling organization by 1894. This may have spurred the Zamboni's initial venture into transportation. 8 . newspaper advertisement shows a rough-faced concrete block building with a Moorish- style parapet and a central garage opening with display windows on both sides. . Sander Brothers Garage, 329 North Cedar, 1917. The building fayade underwent at least two further incarnations, eventually incorporating large showroom windows for auto sales and a more geometric parapet and brickwork. A final fayade alteration later visually united the smaller tire sales and repair shop (which was leased to various other dealers) at 325 to this larger building. . 9 . . Top: Sander Garage, 329 North Cedar, ca. 1930? Left: ca. 1950. Photos courtesy of Linda Escobido. Below: Current. By 1924, the Sander family had also constructed a building at 319-21 as an auto and implement warehouse, again leasing space to other auto-related business dealers. . Automobile ventures soon pushed beyond the boundaries of the 300 block of North Cedar and began moving up the street, again capitalizing on the lower density of 10 . construction in this area. As early as 1919, a news article indicated that R.W. Sander was contemplating further construction of a large building on the lot north across Rose Street (site of the demolished Scandinavian House Hotel). A local newspaper stated: " ...it is evident that the new owner believes that if it would be a good place for a hotel building it is not too good for a hotel for Ford cars. Mr. Sander. .. seems to be a staunch believer in the future of North Cedar street."g Plans for the 37,500 square foot building were not realized. But the concept of an "automobile row" was carried out by the construction of filling stations on the two corners at ca. 401 (ca. 1920) and 402 Cedar (ca. 1930?), tire sales at ca. 404-6, a 1920s garage for 15 cars and radiator repair shop at 408, another auto repair location at 416 by the 194Os, and the implement sales building of the 1940s (perhaps ultimately the fulfillment of Sander's earlier plans?) at 114 East Rose, which today serves Carquest Auto. . Aside from the Carquest retail store and the gas station at the northeast corner of North Cedar and Rose, few signs of this small "automobile row" remain today. New storefront facades have covered most of the definitive garage-type entrances and auto-showroom windows. Business owners and their successors responded to their profitable ventures on North Cedar by relocating to larger sites elsewhere in the city as the demand for automotive sales and service.s exceeded the capacity of buildings that once boasted of facilities that could accommodate 15 or 30 cars. Beyond the agricultural and automobile businesses, two other ventures on North Cedar also contribute to the social and architectural significance and activities of the area. The first is the Bohemian-Slovak Benevolent Society Hall at 310 North Cedar. The building was also known as the Kaspar Building, as it was constructed (by Hammel Bros. and Anderson, a prolific local firm) for Czech mercantile dealer and grocer F. J. Kaspar, who occupied the first floor storefront. The second floor served as a lodge hall for the Bohemian Slavonik Benevolent Society Minnesota Lodge No. 67, with a dining hall and . 8 Newspaper clipping, November 5, 1919. Steele County Historical Society files. 11 . auditorium on the third floor. The Society was organized in Owatonna in 1881 and had 31 members by 1887. . The Bohemian-Slovak Benevolent Society Hall. Left: Colored postcard with glitter outline, ca. 1900. Courtesy of Mary Sweere. Right: Current. Built in 1896, the architecturally significant hall of eye-catching Sioux quartzite was used by a variety of ethnic and fraternal organizations through many years. Owatonna historian Andrew Jensen noted that Owatonna was home to a substantial number of Czech immigrants, making this hall representative of a considerable portion of the tum- of-the century Owatonna population. In addition, the cultural imperative to participate in lodges and other societies was in full force at this time. Jensen noted: "Persons 'joined' not one or two, but often three, four, or five orders to command the privileges of fellowship, mystery and moderately-priced insurance." . 12 . A further architecturally and socially distinctive building was the State Theater at 213 North Cedar. Built in 1935 for $60,000, it was owned and operated by Franklin Amusement company of Minneapolis. The exterior retains some Streamline Moderne detailing, including pink and gray artstone panels on the front fayade. At the time of construction, the theater had a seating capacity of 1000. Newspapers at the time of the theater's opening extolled the interior murals, which "tell an allegorical story of the hunt." Interior walls were painted vividly in Moderne shades of red, green and yellow. A lower level interior lounge area included a four -level terraced fountain of "Carrarra glass," with goldfish in the lowest pool and changing colored lights. . Neon was a prominent feature in and outside of the building. The screen was said to be "one of the largest in the Northwest" at 24 feet wide. Much attention was also given to the ventilation system, "the last word in air conditioning," a feature which made theaters especially popular during this era. The State Theater, 213 North Cedar. Top: Photo ca. 1935. Below: current. The manager's office was located in the raised half-story on the southern side, set back from the main facade. . 13 . In addition to screening movies, the theater housed vaudeville performances in the first years after it opened. In the 1980s the main house was split into two screens, and then one of those split again. Unable to complete with nearby multiplexes, it closed in 1996. Other businesses with long-standing historic associations and recognizable buildings on North Cedar include the former Brick furniture and undertaking businesses, located at 207-211 North Cedar, the People's Press newspaper facility at 224, and the storefront shared by the Ressler Bros. General Store and J. Lynard's poultry and seed supply store at 328. . The area is also defined by the four architecturally notable buildings located in the original survey area on the comers of the North Cedar and Vine intersection: Parrott and Smith, the Adsit Block, "Owatonna Shoe," and the Rasmussen Building. The latter building has a Classical Revival storefront reported in a local paper as having been designed by architect Olof Hanson. Hanson was a graduate of the Minnesota Academy for the Deaf whose work in Faribault, Minnesota has been recognized in a National Register Multiple Property listing (1990). . 9 Owatonna Journal, June 24, 1901. 14 . References Clark, Clifford, ed. Minnesota in a Century of Change. Minnesota Historical Society Press, St. Paul: 1989. Clippings and miscellaneous materials. Steele County Historical Society and Owatonna Chamber of Commerce files. Curtiss-Wedge, Franklyn. History of Rice and Steele counties, Minnesota. 2 volumes. Chicago: H.C. Cooper, Jr. and co., 1910. Gebhard, David and Tom Martinson. A Guide to the Architecture of Minnesota. Minneapolis: University of Minnesota Press, 1977. . Historical photographs, collections of the Steele County Historical Society, Nancy Vaillancourt, Mary Sweere, Linda Escobido and the Minnesota Historical Society. Jensen, Andrew. History of the Early Development ofOwatonna, 1854-1910. M.A. thesis, University of Minnesota, June 22, 1938. (This thesis was substantially reprinted as Wesley's Owatonna: The Social Development of a Minnesota Community, 1938.) Owatonna Centennial, 1854-1954. Lithographed by Photo News, Owatonna, Minnesota. 1954. Owatonna city directory. R.L. Polk and Co. Various years. Owatonna Journal-Chronicle, various years. . Pictorial Souvenir of Owatonna, Minn. Art Publishing Co, Galesburg, Ill. Reprinted for the Steele County Historical Society, 1983. 15 .. . . . The original date for this publication is uncertain. Various citations include: MHS PALS database, 1893; Owatonna People's Press article, 1901; SHPO file notes, 1903. . Real Property tax records, City of Owatonna, various years. Ruger and Stoner. Bird's-eye map of Owatonna. Merchants Lithographing Company, Madison, Wisconsin, 1870. Sanborn Fire Insurance maps. Sanborn Map Company. 1884, 1889, 1894, 1900, 1909, 1915,1924,1945/50. Wesley, Edgar Bruce. Owatonna: The Social Development o/a Minnesota Community. Minneapolis: University of Minnesota Press, 1938. 16 . . . ~ STILLWATER. fU5L1C L15RAR.Y 223 N. Fourth St., Stillwater MN 55082-4-806 651.4-39.1675 FAX 651.4-39.0012 Board of Trustees Meeting Agenda Tuesday, October ]2,2004,7:00 P,M. }, Call to Order & Introductions 2. Adoption of the Agenda 3, Communications and Public Commentary 4, Consent Calendar A, Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D, Other Activity Reports+ E, Web Site Usage Report F. Director and Other Staff Reports+ G, Financial Report+ H. Policy Review- Information Service Policy+ A+ I A 5, Building Expansion A, Design Progress B. Project Management Process (Construction Manager vs, Traditional Approach) I D 6, Fundraising Campaign A, Campaign Events B, Pursuing Board Fundraising Targets C. Report of Other Progress to Date D, Creation of a Library Foundation E. Small Special Fund Redistribution I D I D A+ / 7, Operational Costs Task Force D 8. WCL Contract Negotiations D+ 9, Parking Agreement with Ascension Church D# 10, Board Terms 1+ 11. Other 12, Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P,M. on Monday, October 11,2004, A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed Agenda item 4,A. STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST, STILL WATER, MN 55082-4806 651439-1675 FAX 651439-0012 . Board of Trustees Meeting Minutes Tuesday, September 14,2004 Present: Bill Fredell, Bill Hickey, Victor Myers, Ruth Ranum, ML Rice, Brian Simonet, Mary Weber Absent: Dick Huelsmann, Andrea Tipple Staff Present: Lynne Bertalmio, Carolyn Blocher Prior to the official meeting start, the Board honored Lynne Bertalmio for her 30 years of service to the Stillwater Public Library, Lynne was presented with a cake and the news that the East Adult Fiction Lounge of the new library will be named in her honor. Lynne shared stories of when she first came to the Stillwater Public Library. 1, Call to Order President Hickey called the meeting to order at 8:30 p,m, 2, Adoption of the Agenda Adopted with a motion by Fredell and a second by Simonet. 3. Communications and Public Commentary This item was postponed until next month. 4, Consent Calendar The August minutes were pulled from the Consent Calendar. The remaining Consent Calendar was approved with a motion by Rice and second by Myers to including payment of bills in the amount of$17,178.35, The motion passed. . 5. Building Expansion A. Design Progress President Hickey gave a report regarding a current tuck pointing project. He also reported that the architect is at a logical stopping point until a construction date is determined. B. Construction Manager or Bids The Board will need to decide which of these avenues we will pursue. The first step is to develop a schedule, President Hickey agreed to pursue this. 6, Fundraising Campaign A. Golf Tournament and Other Campaign Events Kudos went to Trustee Simonet for a successful golf tournament. Simonet offered thanks to Director Bertalmio and to volunteer Ann Wolff for their hard work, After expenses it looks like there will be about $13,000 and plans are in place for another tournament next year. Trustee Weber reported on a September 26th event for the medical community, The Stillwater Sunrise Rotary is again planning a New Years Eve in the Stacks event for this year. B. Pursuing Board Fundraising Targets Reminder to the Board to continue to pursue the contacts that have been identified, Director Bertalmio is maintaining a database of the individuals each board member will contact. C. Report of Other Progress to Date Director Bertalmio reported on several proposals that are moving through various foundation decision-making processes. . . . . D, Creation of a Library Foundation Trustees were asked to come up with names for a seven to nine-member Library Foundation Board, E. Small Special Fund Redistribution Director Bertalmio shared a report from the City Attorney regarding the possibility of redistributing these gifts. The information will be prepared for an action item in October. 7. Operational Costs Task Force The questions generated during the City budget hearings indicated a need for this information which is in progress, 8. Accessibility Grants Clarification on dates was obtained from the state, 9. WCL Contract Negotiations The Board discussed the need to create a counterproposal after budget approval from the City. 10. Parking Agreement with Ascension Church The current proposed agreement was discussed and will be reviewed with the City Manager. 11. 2005 Budget News Director Bertalmio reported on the budget hearing and questions from Council members, 12. Sunday Closings, December 26 and January 2 Because of being closed for holidays on dates around these Sundays, it was motioned by Weber and seconded by Ranum that the Stillwater Public Library be closed on December 26,2004 and January 2, 2005, The motion passed. 13, 2005 Holiday Closings It was motioned by Simonet and seconded by Weber to approve the 2005 Holiday Closings as recommended by staff. The motion passed. 14. Other Release of Funds Motion by Fredell, second by Simonet to recommend the release of $9,880 for the tuck pointing project outlined earlier. The motion passed, 15. Other Minutes Correction The minutes of the August meeting were approved as corrected with a motion by Fredell and a second by Rice, 16, Other Notification to negotiate is likely to be given soon, Director Bertalmio requested board members to serve on a negotiations task force, Hickey, Weber and Rice agreed to serve, 15, Adjournment The meeting adjourned at 9:00 p,m, STILLWA TE.R f'U5L1C L15RARY 22) N. Fourth St., Stillwater MN 55082-4806 651.+)9.1675 FAX 651.+)9.0012 > . Board of Trustees Meeting Agenda Tuesday, September 14,2004, 7:30 P.M. (NOTE DELA YED START) 1. Call to Order & Introductions 2. Adoption of the Agenda 3, Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes* B. Payment of Bills C. Monthly Activity Report* D, Other Activity Reports+ E, Web Site Usage Report F, Director and Other Staff Reports+ G. Financial Report+ H. Policy Review- No policy this month A+ I A 5. Building Expansion A, Design Progress 6. Fundraising Campaign A. Golf Toumament and Other Campaign Events B. Pursuing Board Fundraising Targets C. Report of Other Progress to Date D, Creation of a Library Foundation E. Small Special Fund Redistribution I D I D D+ . 7, Operational Costs Task Force D 8, Accessibility Grant 9. WCL Contract Negotiations D 10. Parking Agreement with Ascension Church D+ 11. 2005 Budget News 12. Sunday Closings, December 26 and January 2 A+ 13,2005 Holiday Closings A+ 14, Other 15. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P,M, on Monday, September 13, 2004, . A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed . . . Agenda Item 4.A. STILLWATER PUBLIC LIBRARY STILL WATER, MN 55082-4806 651 439-1675 FAX 651439-0012 Board of Trustees Meeting Minutes - Revised Tuesday, August 10, 2004 Present: Bill Fredell, Bill Hickey, Dick Huelsmann, Brian Simonet, Andrea Tipple, Mary Weber Absent: ML Rice, Victor Myers Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order President Hickey called the meeting to order at 7:05 p,m, 2. Adoption of the Agenda Adopted with a motion by Huelsmann and a second by Fredell, 3. Communications and Public Commentary None, 4. Consent Calendar Motion by Tipple and second by Simonet to approve the consent calendar including the payment of bills in the amount of $8,067.53, The motion passed. 5. Building Expansion No further meetings scheduled at this time. President Hickey estimates 95% completion in the selection of interior materials, 6. Fundraising Campaign A. Campaign Events 1. Golf Tournament Tues August 31,2004 2. Stillwater Medical Community Event Date to be announced B. Pursuing Board Fund Raising Targets Continue approaching targets C. Report of Other Progress To Date Trustee Huelsmann reports a mid September application for the Kresge Foundation Grant We have received a matching grant for $100,000 from the Katherine B, Anderson Fund. The fundraising campaign has reached $2,500,000. We hope to reach $3,000,000 and launch the public campaign soon. D. Creation of a Library Foundation Linked to the Kresge Grant application. 7. Operational Costs Task Force No update 8. Filtering Software Installation complete 9. WCL Contract Negotiations The board discussed increases proposed by WCL. A counter proposal will be sent. 10. Parking Agreement with Ascension Church No update Minutes August 10, 2004 page 2 11. 2005 Stillwater Budget Hearing August 24, 2004 6:30 p.m. Stillwater City Hall 12. Accessibility Grant The contract was returned to SPL. 13. Other Reminder oflater start to September 14,2004 board meeting. Due to the primary election, the meeting will start at 7:30 P,M. with a call to order at 8:00 P,M. 14. Adjournment The meeting adjourned at 8:30 p.m. . . . . . . Summary of Proceedings Washington County Board of Commissioners September 7, 2004 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Nile L. Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5, Absent none. Board Chair Stafford presided, Assessment. Taxoaver Services and Elections Approval to appoint Commissioners Peterson and Pulkrabek to the Primary Election Canvass Board to be held on September 18, 2004; General Election Canvass Board appointments will be made at a later date, Commissioner Reoorts - Comments - Questions Commissioner Peterson reported that the Red Rock Corridor will hold two open houses this week: September 8, Cottage Grove at 4:30 p,m, and September 9, S1. Anthony Park Library, 4:30 p,m, Communitv Services Approval of Amendment No, 1 to the Human Services, Inc, contract for 2004. General Administration Approval of the following actions: August 17 and 24, 2004 Board meeting minutes; Chair to sign the county's response to the independent auditor's findings and recommendations contained in the draft report on the internal control structure and compliance for the year ended December 31, 2003; Appointments to the Brown's Creek Watershed District as follows: Gail Pundsack, first term expiring October 21,2007 and Connie Taillon, fill an unexpired term to October 21,2005; Minnesota Department of Transportation requested a joint meeting with the cities of Stillwater and Oak Park Heights, and the County Board for September 22 at 4:30 or 6:00; Outline given of next week's 2005 budget presentation: 4:00 open house for public to view the budget and ask questions of staff; public comments taken on 2005 budget during the Board meeting portion; Board correspondence was received and placed on file; Board workshop with Community Services and Transportation and Physical Development to review their updated Inventory and Cost of Mandates and County Core Functions; 2005 Budget hearings held with the following departments: Administration, Financial. Services, Human Resources, Information Technology and General Operations. Librarv Approval to hire a new .5 FTE Library Clerk funded with existing dollars available due to vacancies in temporary positions. Recorder's Office Approval of the following actions: . Resolution No, 2004-096, amending the Washington County Fee Schedule Policy #1032; Plat of Red Prairie Acres located in Baytown Township. Sheriff's Office Approval of the following actions: Grant agreement extension with the Office of Drug Policy and Violence Prevention, Department of Public Safety, for the East Metro Coordinated Narcotics Task Force; Grant contract with the Department of Natural Resources, Division of Enforcement, for a reimbursement grant for the off highway vehicle enforcement from June 1, 2004 to June 30, 2005, Transoortation and Phvsical Develooment Approval of the following actions: Resolution No, 2004-097, bid award for CSAH 12 bike path resurfacing to Road Surfacing Technologies, Inc.; Quit claim deed for conveyance of fee ownership of Forest Lake Outlet Structure and property from Washington County to the Comfort Lake-Forest Lake Watershed District. A complete text of the Official Proceedings of the Washington County Board of Commissioners . is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N" Stillwater, Minnesota. . . . . Summary of Proceedings Washington County Board of Commissioners September 14, 2004 Present were Commissioners Dennis C. Hegberg, District, 1; Bill Pulkrabek, District 2; Nile L. Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none, Board Chair Stafford presided. Assessment. Taxpaver Services and Elections Approval of Resolution No. 2004-098, authorization to set aside a portion of the annual distribution of net revenue from tax - forfeited land sales, General Administration Approval of the following actions: Conservation easement for the Kaye and Curtis parcels in Stillwater Township and that Washington County, Carnelian-Marine Watershed District and Stillwater Township would be the co-holders to that conservation easement; Distinguished budget presentation award for 2004 presented to County Board; Overview of proposed 2005 budget given; Comments taken from audience; Resolution No. 2004-100, certifying proposed property tax levies for Washington County payable 2005; Resolution No, 2004-101, adopting the Washington County proposed budget for payable 2005; Resolution No. 2004-102, certifying HRA proposed property tax levy for Washington County payable 2005; The Ramsey-Washington Metro Watershed District will host a meeting on September 16 at 7 :00 p,m, to discuss Tanner's Lake water quality; Board correspondence was received and placed on file; 2005 department budget hearings held with Community Services, Assessment, Taxpayer Services and Elections and Recorder; 2005 budget preview and open house held prior to County Board meeting. Public Health and Environment Approval of the following actions: Purchase a vehicle for the Emergency Management Program through, emergency management performance grant funds; Agreement with the Minnesota Division of Homeland Security and Emergency Management to receive funding for emergency equipment. Transportation and Phvsical Development Approval of the following actions: Distribute the Environmental Assessment for the Century A venueN alley Creek Road Reconstruction Project and designate the Responsible Governmental Unit contact as Donald Theisen, County Engineer/Deputy Director; Supplemental Agreement No.4 to Contract No, 1579 with TKDA, Inc, for Anoka CSAH 14 and Washington County CSAH 8 environmental and design services for a cost not to exceed . $124,517; Resolution No, 2004-099, rezoning request by Norman Lee Busse, Ordinance No, 169. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N" Stillwater, Minnesota, . . . . . Summary of Proceedings Washington County Board of Commissioners September 21, 2004 Present were Commissioners Dennis C. Hegberg, District 1; Nile L. Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Bill Pulkrabek, District 2, absent. Board Chair Stafford presided. Commissioner Reports - Comments - Questions Commissioner Peterson updated the Board on the AMC Policy Committee on transportation funding, Community Services Approval of the following actions: Appoint Marit Bjork, Oakdale, to the Child Protection Citizen Review Panel; HOME Subgrantee Agreement with Human Services, Incorporated for the Home Free Supportive Housing Program; HOME Subgrantee Agreement with Two Rivers Community Land Trust for the Townhome Acquisition Project; Workshop held with the Community Services Advisory Committee to discuss its activities and review the purpose and role ofthe Committee. General Administration Approval of the following actions: Reappoint Craig Leiser, Grant, to the Brown's Creek Watershed District; Proclamation for Gregory A, Reibel, retiring Cottage Grove Police Office; Minnesota Department of Transportation hosting community forum on September 22 at 6:00 p,m. with the cities of Stillwater, Oak Park Heights and Washington County staff, to review Highway 36 corridor plan; ~ League of Local Governments meeting on September 29 at 6:00 at the Prom Center in Oakdale. The topic will be homeland security with featured speaker from the Minneapolis FBI; Board correspondence was received and placed on file; 2005 Department budget hearings held with: Community Corrections, Public Health and Environment and Transportation and Physical Development. Public Health and Environment Approval of the following actions: Fourth amendment to the Public Health Preparedness and Response Bioterrorism grant project agreement with the Minnesota Department of Health; Agreement with Community V olunteer Services and Senior Center for volunteer management and development of the Washington County Medical Reserve Corps project. Transoortation and Phvsical Develooment Approval ofthe following actions: Trail Topper grant for resurfacing work on the bike path adjacent to CSAH 12 between Stillwater and Mahtomedi; Resolution No, 2004-103, transfer of excess municipal funds to regular funds; Amendment No. 1 to the cooperative agreement with the City of Forest Lake for environmental and preliminary design services for proposed construction of CSAH 2 in Forest Lake. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N" Stillwater, Minnesota. . . . . Summary of Proceedings \Vashington County Board of Commissioners September 28, 2004 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Nile L. Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none, Board Chair Stafford presided, Assessment. TaxDaver Services and Elections Approval of Resolution No, 2004-108, Classification of tax forfeited parcels as non- conservation, Commissioner ReDorts - Comments - Questions The Board discussed Mr. Jay's comments about the Rice Creek Watershed District and the lack of response from the County Board: Commissioner Hegberg indicated this matter is now in litigation and feels it should be worked out through the courts; Commissioner Kriesel stated that the County Board has no authority over watershed districts other than making appointments to them, Community Services . Approval of the following actions: Child foster care daily basic maintenance, initial clothing allowance and difficulty of care rates for 2005; Certificates of Recognition presented to the following: Karen Berglund, Marine-on-St. Croix and Renee Johnson, Woodbury, 2004 Family Child Care Providers of the year; Vida MacDonald, Rutherford Elementary - Adventure Club, 2004 School Age Caregiver of the Year; and Mary Oswald, Warm World Child Development Center, 2004 Center Caregiver of the year. General Administration . Approval of the following actions: Michael Jay, Forest Lake, advised the Board that he has still not been paid for construction work he performed for the Rice Creek Watershed District and again asked the Board to take action against the Watershed District; September 7 and 14, 2004 Board meeting minutes; Resolution No. 2004-109,2004 AMC achievement award applications; Washington County, Carnelian-Marine Watershed District, Stillwater Township and land owners closed on the conservation easement and sale of what has been known as the Curtis property last Friday; League of Local Governments meeting to be held on Wednesday, September 29,6:00 p.m. at the Prom Center in Oakdale; FBI Special Agent in Charge Debbie Pierce to speak on Homeland Security issues; Board Correspondence was received and placed on file; 2005 department budget hearings held with Library, County Attorney's Office, County Sheriffs Office and Court Administration. Public Health and Environment Approval of the following actions: . Resolution No, 2004-104, solid waste management tax; Resolution No. 2004-105, authorization to apply for a clean water partnership grant; Agreement with the City of Hugo for distribution of curbside recycling funds up to $30,849 for 2004 and 2005 grant cycle. Sheriff's Office Approval to transfer ownership of Washington County Sheriffs Office K-9 "Storm" to his handler, Sergeant Doug Anschutz, Transportation and Phvsical DeveloDment Approval of the following actions: Resolution No. 2004-106, final payment to Advanced Masonry Restoration for the Historic Courthouse chimney replacement; Cooperative agreement with the City of Hugo for CSAH 8 construction cost reimbursement and maintenance and agreement for the transfer of a portion of CSAH 8 to the City of Hugo; Resolution No, 2004-107, authorizing execution of 1-35 WE coalition Joint Powers Agreement; Board workshop held to discuss TH 36 St. Croix River Crossing supplemental draft Environmental hnpact Statement. . A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota, . . . . II~lS ~ m OCT, 2 2004 WASHINGTON COUNTY BOARD ~ Preview of Coming Attractions 10/6/2004 OCTOBER 12 Aqenda - Workforce Investment Board The Workforce Investment Board has requested time to update the County Board on its current activities, Aqenda - Approval of Decision to Move Forward in Site Acauisition for Service Center The County Board will act on a recommendation to move forward on acquiring sites in Cottage Grove and Forest Lake for new county service centers and a Forest Lake Library, The Boar must also allocate bond proceeds to finance the acquisition actions to contract with an architectural firm for planning and design. Water Conservation District and Watershed Districts The County Board will meet with the Water Conservation District and watershed districts to review budgets. Workshop to Discuss the Issues Associated with Hardwood Creek/Judicial Ditch #2 in Huqo The County Board will meet with concerned citizens, the Rice Creek Watershed District, and the City of Hugo to discuss the status and issues associated with the proposed c1esn-out of the drainage system known as Hardwood Creek or Judicial Ditch #2. OCTOBER Workshop - Tour of Wakota Bridae Construction Proiect Board members who are interested will have an opportunity to go on a tour of the Wakota Bridge/Highway 61 project, coordinated by MN/DOT. NOVEMBER 2 Workshop - Waste Manaoement Master Plan NOVEMBER '23 Aqenda --t Adoption of the Waste Manaaement Master Plan . NOVEMBER Workshop - Welfare Fraud: How is it Handled? NOVEMBE~DECEMBER Aqenda - Report on Status of 2004 Countv Initiatives The County Administrator will report back to the County Board on the status of the 15 initiatives adopted by the Board for action in 2004. Workshop - Diversionarv Work Proaram: MFIP Outcomes . DECEMBER 2 Truth-in-Taxation Meetinq DECEMBER 14 Adopt 2005 Budaet DECEMBER Aaenda - 2004 Initiatives - Report to the Board . . . . 2005 MARCH 15, 2005 Workshop - Workforce Investment Board (8:15 a,m.) BID OPENINGS M:\USERS\ADM\PRRADDA\WP\AGENDA\Workshops\Preview,doc Diane Ward .rom: ent: To: Subject: Pat Raddatz [Pat.Raddatz@co,washington,mn.us] Thursday, October 07 , 2004 10:48 AM Pat Raddatz Washington County Board Agenda- 10/12/04 ' Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda October 12, 2004 * 9:DO a.m. 1, 9:00 - Roll Call Pledge of Allegiance 2, 9:00 - Comments from the Public visitors may share their comments 'or concerns on any issue that is a responsibility ,or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the , meeting begins and give it to the County Board 'secretary' or the County Administrator. The County Board Chair will ask you to come to the ,podium, state your'namean<:i address, and present your comments. You are encouraged to limit your presentation to no more than f~ve minutes. The Board Chair reserves the right to limit an individual's presentation if it. becomes redundant, repetitive, overly argumentative, or.if "it is not relevant to.a.n issue .that is part of Washington cou.nty' s resp.onsibil.ities. The ch~ir m..ay also limit the number f individual presentations to accommodate the scheduled agenda: items. 3. 9:10 - Consent Calendar 4. 9:10 - Community Services/Workforce Investment Board * Robert. Crawford, Division Manager Update on Current Workforce Investment Board Activities 5. 9:20 - Transportation and Physical Development * Jim Luger, Parks Director Memorandum of Understanding with Denmark Township 6. 9:25 - General Administration * Jim Schug, County Administrator Preview of Transportation Funding Video * John Kaul, Capitol Gains, Inc. 7. 10:00 - Commissioner Reports * Comments - Questions' This period of time shall be used by the Commissioners to report to the full Board,on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will,be scheduled fora future board meeting. . 8. Board Correspondence 9. 10:15 - Adjourn 411ho, 10:15 - 2005 Budget Presentations -Washington Conservation District -Water Management Organizations 1 11, 11:00 to 11:45 - Workshop with Rice Creek Watershed District Discuss Issues Associated with Hardwood Creek/Judicial Ditch #2 in Hugo 12, 11:45 to 12:15 - Workshop with Transportation and Physical Development . Update on South and North Service Center Projects ************************************************************************ Meeting Notices October 12 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center October 13 - Metropolitan 911 Executive Board 10:30 a,m., 2099 University Avenue West * St. Paul October 13 * MELSA 12:00 p.m., 1619 Dayton Avenue * St. Paul October 13 * MICA 2:00 p.m., 161 St. Anthony Avenue * St. Paul October 14 - Community Services Advisory 7:30 a.m., Washington County Government Center October 14 - Metro TAB 12:30 p.m., 130 East 5th St., Mears Park Centre * St. Paul ************************************************************************ Washington County Board of Commissioners Consent Calendar * October 12, 2004 . Consent Calendar items are generally defined as items of routine business, hot requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the September 28, 2004 Board meeting minutes. B. Approval to appoint Todd Bruehl, Woodbury, to the Community Corrections Advisory Committee to fill an unexpired term to December 31, 2005. Community Services C. Approval of Amendment Number one to the Haven Chemical Health Systems, LLC, d.b.a. The Haven in Woodbury. Human Resources D. Approval to accept proposals for employee insurance benefits effective January 1, 2005. E. Approval to amend and reinstate the Flexible Benefits Plan effective January 1, 2005. Public Health and Environment F. Approval of, and authorization for County Board Chair and County Administrator to enter into, the Public Health Emergency Preparedness and Response to Bioterrorism project agreement with the Minnesota Department of Health. . G. Approval apd execution by Board Chair and Administrator of agreement with the City of Oakdale for distribution of curbside recycling funds. 2 ~ >' H. Approval and execution by Board Chair and Administrator of agreement with the City of Cottage Grove for distribution of curbside recycling funds. .1, Approval and execution by Board Chair and Administrator tillwater for distribution of curbside recycling funds, Transportation and Physical Development of Agreement with the City of J. Approval of resolution, request the Commissioner of Transportation to Perform a Speed Study to Determine the Reasonable and Safe Speed Limit in the City of Grant. K. Approval of resolution awarding the bid for the lease of agricultural land within County Parks for 2005. L. Approval of resolution, agreement with the Canadian National Railway Company and the Commissioner of Transportation for the installation and maintenance of railroad crossing signals with gates and circuitry at the intersection of 122nd Street North, May Township M. Approval of resolution, authorize the installation and maintenance of stop signs at CSAH 38 and 7th Avenue in the City of Newport. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3 ~ '. STILL WATER TOWNSHIP October 14, 2004 Stillwater Town Hall . Regular Meeting: 7:00 P,M, Chair: Untiedt Aeenda: Adopt Minutes: Approve Minutes: Regular Town Board Meeting September 23,2004 Treasurer: 1, Claims and Checks Attornev: 1. Adams Address Issue-Update Letter 2. Update Loe Situation 3. Planner: ], Washington County Open Space Amendment 2. A TV and Motorbike Ordinance Update 3. Swimming Pool Ordinance Update 4, Garofalo Sign Permit - November Planning Meeting 5, Eneineer: 1 Finish Parking Lot . 2. Tree Cutting Bids Clerk: 1. Sign Richtman Recycling Agreement Committees: 1. Park Committee 2. Planning Commission Fagrelius Resignation Peonle Portion: 8:00 pm. 8: 15 pm 1. BFI Presentation Re: License To Haul In The Township 2. Julie Raleigh re: Condition Of 0, Berg Children's Park Old Business: 1. Costs Sound Level Devices 2. Update Gohlike Building Project New Business: 1, Adiourn~ . 10/11/2004 Pat Bantli