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Home My WebLink About2005-07-19 CC Packet . REGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-13 Council Chambers, 216 North Fourth Street July 19, 2005 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Passible approval af July 5, 2005 regular, recessed and executive sessian minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Swearing in af New Palice Officers - Lance Christiansan and Austin Pet~rsan 2. Tam Kaap, Larsan, Allen, Weishair & Campany 3. Mabile Entertainment - Histarical Taurs an Segways OPEN FORUM The Open Farum is a partian af the Cauncil meeting to. address CauncJlbn subjects which are nat a part af the meeting agenda. The Cauncil may take actian ar reply at thetirneof the statement ar may give directian to. staff regarding investigatian af the cancerns expressed. STAFF REPORTS 1. Palice Chief 3. City Clerk 5. Cammunity Dev. Directar date an CR 15 project 6. ity Engineer/PWD a. Sa ry Sewer Callapse b. Elm St. Ravine 7. City Attarney 2. Fire Chief 4. Directar af Admin ~pdate an Fire .ervice Study 8. Finance Directar 9. City Administratar CONSENT AGENDA* 1. Resolution 2005-151, directing payment C) 2. Resolution 2005-152, autharjzingex~~utian grant agreement with the Minnesata Department af Public Safety far Safe and Saber Commuqities Project 3. Request to. trade in the 325 Tora Mawertpr two. Lazer mawers, ane 72 inch and ane 60 inch zero turn 4. Passible appraval af Special EveQlBequest - ArtReach Alliance - Hame Taur - September 17, 2005 5. Request to. purchase T -5 20 lamp flljprescent fixtures - St. Croix Recreatian Center 6. Passible approval af instqllatian af banner - Art Reach Alliance - Histaric Hames Taur - August 26- September 18, 2005 7. Passible approval af installatiohaf banner - Blessing af the Animals - Ascensian Episcopal- Sept. 16 - Octaber 2, 2005 8. Possible approval 6fspecial event request - River Valley Endadontics - August 25, 2005 9. Passible approval af request to. sell Christmas Trees at Lily Lake Tennis Caurts - Stillwater Elks 10. Resolution20054153,qutharizing assessment refund far Rabert & Clarice Andersan 11. Resolution 20Q~-154, approval af Change Order # 1 far Curve Crest Trail 12. Resolutioh200S"155, resalutian accepting wark and autharizing final payment far 2003 Street 1m provementl?fpject 13. Passibleappraval af Utility Bill Adjustments 14. ResolutioI'l2005-156, passible approval af Agreement with Karen L. Richtman and Assaciates, d/b/a Service an a Shaestring, far Saurce Reductian Program far Schaals 4UBLlC HEARINGS .. 1. Case No. SUB/05-26. This is the date and time far a public hearing to. cansider a request from Jahn Harvey far a resubdivisian af Lat 6, Blk 7 Carli Schulenberg's Additian into. two. lats af 7,500 square feet lacated at 203 E St Croix Avenue in the RB, Two. Family Residential District. Natices were mailed to. affected property awners and published in the Stillwater Gazette an June 24, 2005 (cantinued from July 5,2005 meeting) UNFINISHED BUSINESS 1. Possible approval of resolution adopting findings of fact for Case No. SUB/V/05-33. 2. Possible approval of resolution adopting findings of fact for Case No. SUP/V/05-31. 3. Possible approval of resolution adopting findings of fact for Case No. SUP/v/0532. 4. Possible approval of Traffic Impact Fees . NEW BUSINESS 1. Special Event Request & Temporary Liquor License - American Legion Post 48 7~yly 21-23,2005 2. Recommendation from Heritage Preservation Commission for moratorium on subdivisions 3. Recommendation from Heritage Preservation Commission on architectural investigator 4. Possible approval of tobacco license for Water Street Inn (Resolution) (Av ilableiTuesday) 5. Possible approval of sanitary sewer rates (Resolution) 6. Possible setting of budget meeting schedule PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS {colJ~inued COMMUNICA TIONS/REQUESTS 1. Letter and Petition regarding McKusick Lake COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are conside be routine by the City Council and will be . enacted by one motion. There will be no separate disc 'on on these items unless a Council Member or citizen so requests, in which event, the item . remo ed from the consent agenda and considered separately. . 2 . REGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-13 Council Chambers, 216 North Fourth Street July 19, 2005 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Possible approval of July 5, 2005 regular, recessed and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Swearing in of New Police Officers - Lance Christianson and Austin Peterson 2. Tom Koop, Larson, Allen, Weishair & Company 3. Mobile Entertainment - Historical Tours on Segways OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the timepfthe statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1. Police Chief 3. City Clerk 5. Community Dev. Director Update on CR 15 project 6. City Engineer/PWD a.Sanitary Sewer Collapse b. Elm St. Ravine 7. City Attorney 2. Fire Chief 4. Director of Admin Update on Fire eervice Study 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2005-151, directing paymentpfbills 2. Resolution 2005-152, authorizing execlHiOn of grant agreement with the Minnesota Department of Public Safety for Safe and Sober Commun,~ies Project 3. Request to trade in the 325 Toro Mower.fbt two Lazer mowers, one 72 inch and one 60 inch zero turn 4. Possible approval of Special EvenLRequest - ArtReach Alliance - Home Tour - September 17, 2005 5. Request to purchase T-5 20 lamp fluorescent fixtures - St. Croix Recreation Center 6. Possible approval of installation of banner - ArtReach Alliance - Historic Homes Tour - August 26- September 18, 2005 7. Possible approval of installation of banner - Blessing of the Animals - Ascension Episcopal - Sept. 16 - October 2, 2005 8. Possible approval of special event request - River Valley Endodontics - August 25,2005 9. Possible approval of request to sell Christmas Trees at Lily Lake Tennis Courts - Stillwater Elks 10. Resolution 2005-153, authorizing assessment refund for Robert & Clarice Anderson 11. Resolution 2005-154, approval of Change Order # 1 for Curve Crest Trail 12. Resolution 2005-155, resolution accepting work and authorizing final payment for 2003 Street Improvement Project 13. Possible approval of Utility Bill Adjustments PUBLIC HEARINGS 1. Case No. SUB/05-26. This is the date and time for a public hearing to consider a request from John . Harvey for a resubdivision of Lot 6, Blk 7 Carli Schulenberg's Addition into two lots of 7,500 square feet located at 203 E St Croix Avenue in the RB, Two Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on June 24, 2005 (continued from July 5,2005 meeting) UNFINISHED BUSINESS 1. Possible approval of resolution adopting findings of fact for Case No. SUB/V/05-33. 2. Possible approval of resolution adopting findings of fact for Case No. SUP/V/05-31. 3. Possible approval of resolution adopting findings of fact for Case No. SUP/v/0532. 4. Possible approval of Traffic Impact Fees . NEW BUSINESS 1. Special Event Request & Temporary Liquor License - American Legion Post 48 - July 21-23,2005 2. Recommendation from Heritage Preservation Commission for moratorium on subdivisions 3. Recommendation from Heritage Preservation Commission on architectural investigator 4. Possible approval of tobacco license for Water Street Inn (Resolution) (Available Tuesday) 5. Possible approval of sanitary sewer rates (Resolution) 6. Possible setting of budget meeting schedule PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS 1. Letter and Petition regarding McKusick Lake COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are cOI'J~iderl?dtobe routine by the City Council and will be . enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . 2 ~ . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-12 July 5, 2005 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Council members Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Staff present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Community Development Director Russell Fire Chief Glaser Finance Director Harrison Director of Administration Knauss City Clerk Ward OTHER BUSINESS Librarv Proiect Update Bill Hickey, president of the Library Board of Trustees, was present for an update on the library project. He said Adolph Peterson has been selected as the project construction manager. He said they continue to resolve cost issues. Preliminary work, such as soils preparation and detailed utilities survey, is being completed. Most everything has been removed from the building and the temporary facility is up and running at the Valley Ridge Mall. Councilmember Junker asked when actual construction might begin. Mr. Hickey stated groundbreaking might occur sometime in July; Library Director Lynn Bertalmio will coordinate the formal groundbreaking event. Mr. Hickey noted that the project is still on schedule to avoid significant winter delays. There was some discussion as to a water main located at the northeast corner of the site. Mr. Hickey said the footprint might have to be shrunk slightly in that location to accommodate the water main; they are working with the Water Department on that issue. Discussion on traffic studies durina the bridqe closure Public Works Director Eckles and Joe Lux, Washington County Transportation Department, outlined plans to conduct traffic counts during the upcoming closure of 1 lift bridge. While not completely accurate, Mr. Eckles noted that the closure of the lit' bridge should give the City a picture of what traffic conditions might be like when thf new river crossing is complete. Traffic counts will be done in cooperation with Washington County. Traffic count locations include the intersections of County Highways 15 and 12, County Highway 5 at Highway 35, Greeley at Orleans, Osgc Highway 36, Beach at Highway 36; interior streets include Churchill and Pine, Ch. and Third, Myrtle at Main and both sides of Owens. Mn/DOT will be asked to con the counts on Highway 95 in the downtown area. Mr. Eckles noted that the propc sites are County State Aid Highways or Municipal State Aid Streets where count been conducted before and there is a comparable database. ~ City Council Meeting - 05-12 July 5, 2005 '" There was a question about the proposed timing of the counts. Mr. Lux explained the . timing is due to plans to utilize a seasonal employee for the project, so the work has to be done before school resumes. There also was a question about whether counts should be conducted on weekends. Mr. Eckles explained that the counts would be used to compare with past historical data. Other suggested count sites included Olive past Deer Path or Brick, South Third Street near St. Michael's Church, north on Owens Street. Mr. Lux said Mn/DOT also could be asked to do counts on Highway 96. Council member Milbrandt asked Mr. Lux about comments received during the County's recent open house regarding Manning Avenue improvements. Mr. Lux said meetings would be held with neighbors to discuss the possibility of utilizing berms as a noise barricade. However, he noted that to be effective as a noise barricade, a berm would likely have to fill some of the adjacent properties entire backyards. He also noted that to be effective, a berm must be continuous; thus all neighbors must agree to the installation of any berm. Mr. Lux said the County is looking at doing landscaping to also provide an aesthetically pleasing visual buffer. Councilmember Polehna asked Mr. Lux to update the Council on the status of the trail along County Highway 12 from Brick Street to Manning Avenue. Mr. Lux said portions of the trail are flaking. He said the County currently is "negotiating" with the contractor that had promised to re-do anything that failed over the winter. Discussion on Pool Fence Ordinance . Council member Milbrandt said he asked that this be put on the agenda to make certain all Councilmembers were aware that the action the Council took at the June 21 meeting was the second reading of the ordinance - adoption of the ordinance change. Mr. Milbrandt said he was "taken aback" upon learning the June 21 action was the final vote, expressing a concern that a year and a half had passed since the first reading of the ordinance and that the action was not publicized as a second reading. City Attorney Magnuson said the Charter is not specific as to the length of time allowable between first and second readings. He also noted the term "reading" is subject to interpretation, and he said if the agenda indicated "second reading," that is considered public notice. City Attorney Magnuson also pointed out that not one thing had been changed in the draft ordinance and the ordinance the Council took action upon June 21. Councilmember Milbrandt said the intent in bringing the issue back before the Council was because it was a new issue for Councilmembers Harycki and Polehna, not to bring it back as the second reading of the ordinance. Council member Harycki said while not inclined to change his mind on his vote on the matter, he was concerned about moving forward after a year and a half delay. He suggested perhaps the length of time between readings was a matter for the Charter Commission to look at. City Attorney Magnuson noted that the Council could set its own rules, for example Roberts Rules of Order; the Charter can be changed only by a unanimous vote of the . Councilor by referendum. Mr. Magnuson also suggested that most people would still have pool fences, as it might be quite costly to purchase a cover that is so dense as to be impenetrable, as required by the ordinance. Mayor Kimble pointed out that if a Page 2 of 11 ,.. City Council Meeting - 05-12 July 5, 2005 . Council member changes his position on the issue, the issue could be brought up again for a first and second reading of a new ordinance. STAFF REPORTS Community Development Director Russell said Dominion Corp. is requesting the City provide a letter of support for extending its Section 8 status for 30 more years. Mr. Russell stated that Section 8 housing is of benefit to the community and losing Section 8 housing can be a hardship to low/moderate income residents. Motion by Council member Polehna, seconded by Councilmember Junker, to direct the Community Development Director to draft a letter of support for Dominion Corp.'s request. All in favor. . Community Development Director Russell said the City had received a $15,000 grant from the Margaret Rivers Foundation in support of the skateboard park. The City had requested $30,000. He said without an additional $15,000, a major feature of the facility would have to be eliminated. He asked for authorization to spend an additional $15,000 in City funds to complete the first phase of the skate park as proposed; the funds are available in the CIP, he said. Councilmember Milbrandt also noted there is $60,000 in the City's budget for the skate park and suggested that without a main attraction, the park might not be utilized. Councilmembers Junker and Polehna asked if the City had applied for any other grants; Mr. Polehna suggested the Tony Hawks group as a possible funding source. Administrator Hansen pointed out that the previous direction from the Council was to move this project along so it could be up and running this summer. Motion by Council member Junker, seconded by Councilmember Harycki, to authorize the expenditure of an additional $15,000 for the skate park facility. All in favor. Community Development Director Russell said the City had just received a survey on a property proposed for a subdivision, a case on the 7 p.m. agenda. Mr. Russell said when the case was heard by the Planning Commission, the applicant thought the lot in question was 15,000 square feet and the proposal was to subdivide the lot into two 7,500 square-foot parcels, both conforming parcels. However, the survey has found that the lot is 14,982 feet, meaning the subdivision will result in two lots of 7,491 feet, which is less than the minimum lot size and may require a variance. Mr. Russell said it would be staff's recommendation to continue the matter for two weeks or refer the case back to the Planning Commission for consideration of a variance. . Mr. Russell brought up the issue of in-fill housing, saying the Planning Commission and Heritage Preservation Commission are both concerned with this issue. He noted that in the past when a variance is required, design review has been added as a condition of approval. Councilmembers Milbrandt, Harycki and Polehna spoke in favor of having the Planning Commission and Heritage Preservation Commission look into developing guidelines for in-fill housing and come back to the Council with a recommendation. Mayor Kimble spoke of the conservative nature of the existing Planning Commission and also suggested the two Commissions look into the reasonableness of granting variances" Page 3 of 11 " City Council Meeting - 05-12 July 5, 2005 Motion by Council member Milbrandt, seconded by Council member Polehna, to refer the issu. of possible design guidelines for in-fill housing to the Planning Commission and Heritage Preservation Commission, with those two groups to come back to the Council with a recommendation. All in favor. Council member Junker commended Tim Moore, Public Works Department, for his attentiveness in addressing the concerns of neighbors in the Fifth Street project area. Councilmember Harycki stated the North Hill project also is looking good. Councilmember Milbrandt asked about the status of a retaining wall by the golf course; Public Works Director Eckles said he would get back to Mr. Milbrandt on that matter. Councilmember Polehna also commended the Public Works Department on the work on Interlachen Drive. Council member Polehna and Mayor Kimble both expressed a concern about the state of the restrooms in Lowell Park during the recent 4th of July celebration. City Administrator Hansen said the intent was to have both the restrooms in Lowell Park and Pioneer Park staffed during the event, as well as have the portable facilities. Mr. Hansen said he would look into the matter. Councilmember Milbrandt noted the turf in Lowell Park is in great shape. Finance Director Harrison reported that for the 15th consecutive year the City has received the Government Finance Officers Association certificate of achievement for _ excellence in financial reporting for its annual financial statement. Ms. Harrison thanke~ the Council, staff, City auditors and the Finance Department for their support and efforts. ADJOURN TO EXECUTIVE SESSION to discuss labor relations. The Council adjourned to executive session at 5:50 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Staff presentCity Administrator Hansen City Attorney Magnuson Community Development Director Russell Public Works Director Eckles Fire Chief Glaser City Clerk Ward APPROVAL OF MINUTES . Motion by Council member Junker, seconded by Councilmember Milbrandt, to approve the minutes of the Special and Regular meeting of June 21, 2005. All in favor. Page 4 of 11 .4 City Council Meeting - 05-12 July 5, 2005 . PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation declarina the week of Julv 10.2005 as Barbershoo Music Aopreciation Week. Mayor Kimble read a proclamation designating the week of July 10, 2005, as Barbershop Music Appreciation Week in honor of the 60th anniversary of Sweet Adelines International. A copy of the proclamation was presented the members of Vallee de Croix, the local chapter of Sweet Adelines International. Mayor Kimble recognized the Finance Department for having receiving the Government Finance Officers Association certificate of achievement for excellence in financial reporting for the 15th consecutive year. OPEN FORUM There were no public comments. CONSENT AGENDA* Motion by Councilmember Milbrandt, seconded by Council member Polehna, to approve the consent agenda. . Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Nays: None Resolution 2005-145, directing payment of bills Resolution 2005-146, Approving Minnesota Premises Permit For Gambling For Stillwater K.C. Hall located at 1910 South Greeley, Stillwater, MN Resolution 2005-147, Approving Minnesota Premises Permit For Gambling For American Legion Post 491, located at Ruby Begonias, 112 North Main Street, Stillwater, MN Resolution 2005-148, possible approval of 2004-2006 labor agreement between the City of Stillwater and MN Teamsters Public and Law Enforcement Employee's Union, Local No. 320 representing the Stillwater Public Manager's Association Request to purchase a new updated auto diagnostic system and gas module for auto and truck repair and trouble shooting - Public Works Shop PUBLIC HEARINGS Case No. SUB/05-26. This is the date and time for a oublic hearina to consider a reauest from John Harvev for a resubdivision of Lot 6. Blk 7 Carli Schulenbera's Addition into two lots of 7.500 square feet located at 203 E St Croix Avenue in the RB. Two Familv Residential District. Notices were mailed to affected orooertv owners and published in the Stillwater Gazette on June 24. 2005 . Community Development Director Russell reviewed the request. Based on the Planning Commission review, the lot in question was thought to be 15,000 square feet to be subdivided into two lots of 7,500 square feet. The actual survey, he stated, has found the lot to be 14,982 square feet, with the two subdivided parcels to be 7,491 square Page 5 of 11 City Council Meeting - 05-12 July 5, 2005 feet. The survey changes the request from a conforming subdivision to a request to . subdivide into two substandard lots by 9 feet each. Since a variance may be required, Mr. Russell said it was staff's recommended to continue this case for two weeks for further review. Motion by Council member Junker, seconded by Councilmember Polehna, to continue Case No. SUB/05-26. All in favor. Mayor Kimble told members of the audience in attendance for this case that the Council has asked the Heritage Preservation Commission and Planning Commission to determine what design review process might be appropriate for in-fill housing and to make a recommendation to the Council. Case No. SUBNI05-33. This is the date and time for a public hearina to consider a reauest from Elizabeth Crooker for a subdivision of a 17.250 sauare foot lot into two lots of 8.625 sauare feet each with a variance to the lot size reauirement (10.000 sauare feet reauired. 8.625 sauare feet reauested) located at 1802 North Fourth Street in the RA. Sinqle Familv Residential District. Notices were mailed to affected prooertv owners and published in the Stillwater Gazette on June 24. 2005 Community Development Director Russell reviewed the request. He said the lot in question is in the RA district where the minimum lot size is 10,000 square feet. The Planning Commission recommended denial. . Mayor Kimble opened the public hearing. David "Choc" Junker, 1001 N. Fourth St., noted that the lot has been stubbed with two water/sewer hook-ups. He said the lot was big enough for two houses, noting that most of old Stillwater has houses on lots of 7,500 square feet, less than what is proposed. He also questioned whether any lots in Legends or the Benson developments were any bigger than 8,000 square feet. He urged the Council to use some common sense and grant the request. Scott Junker, owner of the property, said when he bought the property in 1999, he thought when sewer and water service became available with the North Hill project, and it would be more feasible to split the lot into two parcels. When he built the new home on the property, he did so to meet setbacks so another home could be built. He also pointed out that certain areas of the City are more restrictive than other parts. He called for the Council to be consistent and fair to everyone who applies for a variance. Dale Shaller, 1819 N. Fourth St., suggested it makes sense to have different policies for different areas of town. This area, he said, is a neighborhood of traditional, larger lot sizes. He said allowing this request would set a bad precedent and encourage more development in an already taxed neighborhood. He also asked that the Council make a definitive ruling on the application, as he and other concerned neighbors have already . attended numerous meetings. City Attorney Magnuson noted that according to City Code, someone who is denied a variance is free to reapply after one year. Page 6 of 11 City Council Meeting - 05-12 July 5, 2005 . Terry Scully, 1901 N. Fourth St., pointed out at the Planning Commission meeting, one member said the new structure on the lot "ruined" the neighborhood because it is inconsistent in style and character with the rest of the neighborhood. Now, the request is to split the lot into two parcels below the minimum size required by ordinance. If the Council approves the request, he said it would change, damage, the character of the neighborhood as it is today. Dorothy Benson, 206 W. Poplar, said she loves the neighborhood with its large lots and is opposed to splitting this lot. Mayor Kimble closed the hearing. Councilmember Junker noted that he is a member of the Planning Commission and did not vote on this case. But he noted that the referenced comment regarding the new home on the property is a matter of one person's opinion. Personally, he thinks the new home is beautiful. Also, he disagreed with the comment regarding setting a precedent, pointing out that each case is considered individually as to how it fits in a particular neighborhood. He suggested that with the recently completed North Hill project, the Council likely would be seeing more such requests. He stated that he would be abstaining from the Council vote. . Councilmembers Milbrandt, Harycki and Polehna all spoke in favor of being consistent and holding the line at the 10,000 square foot minimum, especially until the Council receives a recommendation from the Planning Commission/HPC regarding design guidelines. Motion by Council member Harycki, seconded by Councilmember Milbrandt, moved to support the Planning Commission's denial of Case No. SUBN/0533. Mayor Kimble asked whether the action should be a straw vote pending Findings of Fact. City Attorney Magnuson said that would be the appropriate action. Councilmember Harycki amended his motion to a straw vote supporting the Planning Commission's denial; Councilmember Milbrandt agreed to the amended motion. Ayes: Nays: Abstained: Council members Harycki, Milbrandt and Polehna Mayor Kimble Council member Junker Case No. SUPNI05-31. This is the date and time for a oublic hearina to consider a reauest from to consider an aooeal on the Plannina Commission's decision on a reauest from Rita Gravbill for a modification to soecial use oermit and variance to the side yard setback (5 feet reauired. 2.1 feet reauested) for the construction of a two-storv addition to an existina two-car carriaae house located at 801 West Pine Street in the RB. Two Familv Residential District. Notices were mailed to affected orooertv owners and oublished in the Stillwater Gazette on June 24. 2005. . Community Development Director Russell reviewed the request. He said the Planning Commission had recommended approval of the requested variance for a two-story addition to an existing garage/carriage house. This is a Bed & Breakfast, which requires Page 7 of 11 City Council Meeting - 05-12 July 5, 2005 the special permitting process; no additional rooms are proposed. He stated that a . neighbor initiated the appeal to the Planning Commission decision. Mayor Kimble opened the public hearing. Tom Tierney, 717 W. Pine St., said he was concerned that the addition would be used either to expand the living area or to use for an additional business, either pottery or bike repair, possibly. He asked the Council to consider the impact on the neighborhood and families that live nearby. Duane Arndt, 838 W. Willard, said he had lived next door to the property in question for 32 years. He said the existing garage is very near the property line, which makes maintenance very difficult without encroaching on the neighboring property. He said he had requested a side yard variance for his property on West Willard but was denied due to the need to go onto a neighbor's yard for maintenance. He suggested there was no reasonable hardship involved to justify a variance, and he said he agreed with Mr. Tierney's concern that the addition would intensify the use of the property. Mark Kampmeyer, 811 W. Pine St., said he shares a driveway with the B&B. He said he has never had a problem with noise. He said Ms. Graybill only has a small one-car garage and needs the space for storage area. He pointed out that the Council could take action to prevent any other use. He said the B&B owners were gracious, quiet neighbors and asked the Council to support the proposed addition. . Rita Graybill, 801 W. Pine St., said the proposed addition meets all setbacks and is within the allowable square footage for an accessory structure. She noted also that the HPC had approved the design. She said the additional space would be strictly for personal use, noting she was far too busy to run another business. Mike Robinson, 801 W. Pine St., said he is a serious bike rider and has a collection of bikes, which would be stored in the addition. He also pointed out that if the use does become a non-conforming use at some point in the future, the City does have enforcement powers. Mayor Kimble closed the public hearing. Councilmember Junker said he had visited the property. He said the proposed addition is well protected from view, is under the allowable 800 square feet for accessory structures, and he suggested the addition would improve the property by providing storage space. Councilmember Milbrandt agreed that the proposed addition will not encroach into setbacks any more than the existing garage, and pointed out the Council does not have a "crystal ball" to foresee future uses. Council member Polehna also pointed out that the proposed addition fits well into the property. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, moved to have a . straw vote supporting the Planning Commissions approval of Case No. SUPN/05-31 and directed the City Attorney to prepare Findings of Fact for the July 19, 2005 meeting. Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Page 8 of 11 City Council Meeting - 05-12 July 5, 2005 . Nays: None Case No. SUPNI05-32. This is the date and time for a public hearina to consider an appeal of the Plannino Commission's decision on a reauest from Todd Huntlev for a special use permit for an accessory dwellina and aaraae with a variance to the accessory dwellina unit size reoulations (800 sauare feet allowed. 1.000 sauare feet reauested) located at 821 Third Street South in the RB. Two Familv Residential District. Notices were mailed to affected propertv owners and published in the Stillwater Gazette on June 24. 2005. Community Development Director Russell reviewed the request to construct an accessory unit over a new garage. The Planning Commission recommended denial. Mayor Kimble opened the public hearing. Mr. Huntley, applicant, explained that the requested 1,000 square feet is the footprint of the garage, 800 square feet for the accessory unit above. He said he wants to construct a carriage style structure, with steeper roofline, to resemble the house, rather than a box-like garage. He said the HPC had no problem with the design and neighbors are supportive. If the 1,000 square feet is not acceptable, he said he would like to ask for approval of 800 square feet. . No other comments were received, and the hearing was closed. Councilmember Junker noted the Planning Commission had no problem with the variance to the rear setback; the issue was with the 1,000 vs. 800 square feet. Counci/member Milbrandt noted the Planning Commission had spent a lot of time considering the issue of accessory dwelling units before recommending the change to 800 square feet. Council member Harycki asked if the applicant would have to wait a year if the Council voted to deny the request. City Attorney Magnuson suggested the Council could change the request at this time and grant the variance and garage/accessory dwelling of 800 square feet. Motion by Council member Milbrandt, seconded by Council member Junker, to take a straw vote and the City prepare Findings of Fact denying the 1,000 square feet accessory structure, allowing an 800-square-foot garage with accessory dwelling above and granting the variance setback. Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Nays: None UNFINISHED BUSINESS Possible second readina of Ordinance No. 962 amendina the Citv Code relatina to fees stated in the City Code . Motion by Councilmember Milbrandt, seconded by Council member Polehna, to adopt Ordinance No. 962, amending the City Code of the City of Stillwater. Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Nays: None Page 9 of 11 City Council Meeting - 05-12 July 5, 2005 Possible final plat approval of Settler's Glen 8th Addition . Community Development Director Russell said staff is still working with the developer on details, such as parks, drainage and other issues, and would recommend continuance of this issue to the next Council meeting. Motion by Council member Polehna, seconded by Councilmember Harycki, to continue this matter to the July 19, 2005, Council meeting. All in favor. Possible approval of addendum to develooers aareement for Settler's Glen 8th Addition Motion by Councilmember Milbrandt, seconded by Council member Polehna, to continue this matter to the July 19 meeting as well. All in favor. NEW BUSINESS Possible acceptina of bids and awardina of contract for Pine and Mvrtle Street Improvement Project Public Works Director Eckles said three bids were received. The engineer's cost estimate was $478,850. The low bid, submitted by Progressive Contractors of St. Michael's, was $465,576. It was staff's recommendation to award the bid to Progressive Contractors, a firm that has a lot of experience in concrete rehab work. . Motion by Councilmember Junker, seconded by Councilmember Harycki, to adopt Resolution 2005-149, Accepting Bids and Awarding Contract for Pine Street Concrete Rehabilitation Project (Project 2003-14) Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Nays: None Possible approval of plans and specifications for Boutwell Road Public Works Director Eckles said the plans and specs had been submitted to Mn/DOT for final review, but he wasn't sure if they had been approved prior to the state government shutdown. Approval will allow the project to move forward and go to bids. Motion by Council member Milbrandt, seconded by Councilmember Polehna, to adopt Resolution 2005-150, Approve Plans & Specifications and Ordering Advertisement for Bids for Boutwell Road Improvement Project (Project 2005-05), subject to Municipal State Aid approval. Ayes: Councilmembers Junker, Harycki, Milbrandt, Polehna and Mayor Kimble Nays: None P{)~~:ble first reading of Ordinance No. 963, c:n ~)fdinansn 3m9-fl€J.ffig !ho City Code, ~y adding. a new soction to the Zoning Ordin::r:Be-(future meeting after PC review) Page 10 of 11 . . . City Council Meeting - 05-12 July 5,2005 Possible approval of temporary banner reauest - Marathon Oil The request is to hang temporary banners on the canopies of the Oasis Markets on Croixwood Boulevard and Greeley Street from July 19 to August 198. Motion by Councilmember Milbrandt, seconded by Council member Polehna, to grant the request; motion passed unanimously. ADJOURNMENT Motion by Council member Polehna, seconded by Councilmember Harycki, moved to adjourn at 8:19 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2005-145, directing payment of bills Resolution 2005-146, Approving Minnesota Premises Permit For Gambling For Stillwater K.C. Hall located at 1910 South Greeley, Stillwater, MN Resolution 2005-147, Approving Minnesota Premises Permit For Gambling For American Legion Post 491, located at Ruby Begonias, 112 North Main Street, Stillwater, MN Resolution 2005-148, possible approval of 2004-2006 labor agreement between the City of Stillwater and MN Teamsters Public and Law Enforcement Employee's Union, Local No. 320 representing the Stillwater Public Manager's Association Resolution 2005-149, Accepting Bids and Awarding Contract for Pine Street Concrete Rehabilitation Project (Project 2003-14) Resolution 2005-150, Approve Plans & Specifications and Ordering Advertisement for Bids for Boutwell Road Improvement Project (Project 2005-05) Ordinance No. 962, amending the City Code of the City of Stillwater Page 11 of 11 . CITY OF STillWATER, MINNESOTA REPORT PREPARED BY SHARON HARRISON, FINANCE DIRECTOR & THE FINANCE DEPARTMENT . COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2004 . MEMBER OF GOVERNMENT FINANCE OFFICERS ASSOCIATION OF THE UNITED STATES AND CANADA . . . CITY OF STILLWATER, MINNESOTA Comprehensive Annual Financial Report For the Fiscal Year Ended December 31,2004 TABLE OF CONTENTS INTRODUCTORY SECTION Paqe Letter of Transmittal.............................................................................................. .... ........................3 GFOA Certificate of Achievement....... ...................................................................... ........................7 Organizational Chart.................................... ................................................................. ....................8 List of Principal Officers............................................................. ................ ............. ...... ....................9 FINANCIAL SECTION Independent Auditor's Report.......... ...................................................................... .......... .............. .13 Management Discussion and Analysis.............. ................................................. ............................ 15 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Assets...................... .......................................................... ..... ............... ..27 Statement of Activities.................................................................. ...... ...... ............. ....... ...... .28 Fund Financial Statements: Balance Sheet - Governmental Funds.. ................................... ................................... ....... .30 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets.......................... .......... ................. ..... ......... ..... ............. ...... .....32 Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds.... ........... ............................. ....... ............. ...... ....34 Reconciliation of Statement of Revenues. Expenditures, and Changes In Fund Balances of Governmental Funds to the Statement of Activities .......................36 Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual- General Fund ....................................................37 Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual - S1. Croix Valley Recreation Center Fund ...........38 Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual- Library Fund ......................................................39 Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual- Parks Fund ........................................................40 Statement of Net Assets - Proprietary Funds........................ ......... ........... .... ...... ......... ..... ..42 Statement of Revenues, Expenses, and Changes in Fund Net Assets - Proprietary Funds ............................................................................44 Statement of Cash Flows - Proprietary Funds ....................................................................46 Statement of Net Assets - Fiduciary Funds... ...... ........................... ............... ............... ..... ..48 Notes to the Financial Statements........... ............................... ........ .............. ..... .................. ... ...49 Combininq and Individual Fund Financial Statements: Combining Balance Sheet - Nonmajor Governmental Funds....................................................74 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances - Nonmajor Governmental Funds ............................................76 Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget to Actual- Special Events Fund ..................................................78 Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget to Actual- Washington County Recycling Grant Fund .........................................79 Statement of Changes in Net Assets - Fiduciary Funds......................................................80 CITY OF STILLWATER, MINNESOTA Comprehensive Annual Financial Report For the Fiscal Year Ended December 31,2004 . TABLE OF CONTENTS PaQe Other Supplementary Information: Schedule of Special Revenue Fund - Library Donations Fund - Balance Sheet.......................82 Schedule of Special Revenue Fund - Library Donation Fund - Statement Of Revenues, Expenditures, and Changes in Fund Balance ...............................................84 STATISTICAL SECTION General Government Expenditures by Function............. ........ .......................... ......................... ..... .88 General Government Revenues by Source... ........................................ .................................. ....... .90 Property Tax Levies and Collections ....... .................................................... ........... ..... ....... .... ......... 92 Assessed and Estimated Actual Value of Property .........................................................................94 Property Tax Rates - Direct and Overlapping Governments...........................................................96 Schedule of Principal Taxpayers............... .......... .............................. ...... .............. ........ ..... ......... ....98 Special Assessment Billing and Collections...... ............... .............. ...... ...... ...... '" ................. ...........99 Ratio of Net General Obligation Bonded Debt to Assessed Value And Net General Obligation Debt per Capita.......... ....... ...... ...... .......... .......... .... .............. ........100 Computation of Legal Debt Margin.................... ....... .... ... ....... .............. '" .., ....... ............. ...............102 Ratio of annual Debt Service Expenditures for General Obligation Bonded Debt to Total General Government Expenditures....................................................................103 . Computation of Direct and Overlapping Bonded Debt............. .... ............. ........... ...... .... ................104 Demographic Statistics .... ......... ............... ......... ... ............... ...................... ...................... ... ..... ......105 Property Value and Construction.................................................................................................. 106 Schedule of Insurance and Official's Bonds ..................................................................................107 Miscellaneous Statistics............ ...... ....................... ......... ...... ................. ....... .... ........... ... ........ ......108 OTHER REPORTS SECTION Independent auditor's report on Minnesota legal compliance........................................................111 . " . INTRODUCTO ~y SECTIO~ . . . j.~ . .waier.. r) . ., ~ ..~---=::: ~ ""iiiiO:... -\~ THE BIRTHPLACE OF MINNESOTA J May 18, 2005 Honorable Mayor Members of the City Council Citizens of the City of Stillwater, Minnesota Minnesota State law requires that cities over 2,500 population publish within six months of the close of each fiscal year a complete set of financial statements presented in conformity with U.S. generally accepted accounting principals (GAAP) and audited in accordance with generally accepted auditing standards by a firm of licensed certified public accountants and submit them to the state auditor. Pursuant to that requirement, we hereby issue the comprehensive annual financial report of the City of Stillwater, Minnesota for the fiscal year ended December 31,2004. . This report consists of management's representations concerning the finances of the City of Stillwater. Consequently. management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, management of the City of Stillwater has established a comprehensive internal control framework that is designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City of Stillwater's financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits. the city's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. The City of Stillwater's financial statements have been audited by Larson, Allen, Weishair and Co., LLP, a firm of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City for the fiscal year ended December 31, 2004, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded, based upon the audit that there was a reasonable basis for rendering an unqualified opinion that the City's financial statements for the fiscal year ended December 31, 2004, are fairly presented in conformity with GAAP. The independent auditor's report is presented as the first component of the financial section of this report. GAAP require that management provide a narrative introduction, overview and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement MD&A and should be read in conjunction with it. The City of Stillwater's MD&A can be found immediately following the report of the independent auditors. . CITY HALL: 216 NORTH FOURTH STILLWAT~, MINNESOTA 55082 PHONE: 651-430-8800 Profile of the Government . The City of Stillwater, incorporated in 1894, is a growing community located in central Washington County on the St. Croix Rivers, approximately 20 miles east of the Minneapolis/St. Paul metropolitan area. Stillwater encompasses an area of approximately 7.65 miles (4,896 acres) and serves a population of 16,673. The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of Minnesota Law. The Mayor is president of the Council and together with the four-member City Council compromises the governing body of the City. The city council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a city administrator. The city administrator has the responsibility of carrying out the policies and ordinances of the city council, for overseeing the day-to-day operation of the city. The mayor is elected at-large and the Council members are elected by Wards to serve four-year overlapping terms of office. The City provides a full range of municipal services. These services include: general government, public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure. Water services are provided by the Board of Water Commission, a legally separate entity. Financial information for the Board of Water Commission are reported in a separate column within the City of Stillwater's financial statements. Additional information on the Board of Water Commission can be found in Note I.A in the notes to the financial statements. The annual budget is the foundation for the City of Stillwater's financial planning and control. All . divisions are required to submit appropriations requests to the city administrator for review and consolidation into a proposed budget. The city administrator is responsible for submitting the proposed annual budget to the City Council in August of each year. The city council is required to hold a public hearing on the proposed budget and to adopt by resolution a final budget and certify it no later than December 28. The budget amounts cannot increase beyond the estimated receipts except to the extent that actual receipts exceed the estimate. Department directors may make transfers of appropriations within a department, but transfers of appropriations between departments require council approval. Budget-to-actual comparisons for the General Fund, Special Events, S1. Croix Valley Recreation Center, Library, Parks, and Washington County Recycling which are the only funds for which an annual budget has been adopted, are provided in this report on pages 37 through 40 and 80 through 81.. Factors Affecting Financial Condition The information presented in the financial statements is perhaps best understood when it is considered from the broader perspective of the specific environment within which the City of Stillwater operates. Local economy. Although the City's tax base is primarily residential, the economy is influenced by a large number of public employers. Stillwater is the Washington County Seat and the headquarters for Independent School District #834, while the adjacent cities of Bayport and Oak Park Heights are the homes of two major state correctional facilities. The Stillwater area is also influenced by the Andersen Window Corp, located in Bayport, which employs approximately 3,700 people. In 2004, the City continued to work with developers to carry out Phase I and II related to the Orderly . Annexation agreement between the City of Stillwater and Stillwater Township, with the guidelines established in the city's updated Comprehensive Plan. The Comprehensive Plan calls for growth of the City to the north, west and south during the period between 1996 to 2020. The growth includes annexation of approximately 1,800 acres of land, 1,200 new housing units, and 60 acres of land that is 4 . located along Trunk Highway 36, that is planned for light industrial development. 640 lakeshore, traditional and cottage townhomes units should be constructed over the next three to four years in the Phase I areas. The Phase II area, the second phase of construction, contains 280 housing units, 160 townhouses and 220 single-family units. The market value ranges from $300,000 to $500,000+. Construction continues on the Territorial prison project now named Terra Springs. Currently two buildings are completed and occupied, two buildings are under construction and a fifth building is scheduled to start construction in March 2005. A total of 200 residential units and 12,000 square feet of retail space will complete the development at an estimated market value of $32,000,000. Construction also started on the Lofts of Stillwater. The project consists of 59 luxury units at an estimated market value of $32,000,000. Construction will be completed in 2005. The Mills on Main project, a 98-unit development with 16,000 square feet of commercial space has completed all necessary City approvals have been completed for redevelopment. The site has been cleared with project construction beginning in 2005. The estimated market value is $15,000,000. Long-term financial planning. The City Council recently approved a new 5-year Capital Improvement Plan (CIP) that identifies major projects and capital equipment purchases for years 2004 - 2008. Many of these projects have been pending for years awaiting various forms of approval and funding sources. Total projects identified amount to $62,741,725. All projects and capital purchases are rated 1 - 4 giving an indication of Council's priorities. Due to project timing issues and funding complexities it is acknowledged that the completion of all the projects identified in the 5-year plan is unlikely. The CIP is computer assisted and easily upgradeable from year to year to assure that it remains dynamic and continually reflects Council's goals. An updated (2006-2010) CIP will begin in 2005. . Cash management policies and practices. The City's policy is to invest all available moneys at competitive rates in accordance with Minnesota law. Investments are made by minimizing credit and market risks while maintaining a competitive yield. Funds are invested in certificates of deposit and U.S. government agencies. Cash is pooled in one account to provide maximum return. The City Council reviews the investment policy annually and last amended it in 2002. Cash temporarily idle during the year was invested in certificates of deposit and obligations of the U.S. Treasury. The City's investment policy's primary objective is safety of principal. Therefore, all deposits were either insured by Federal depository insurance or were collateralized as required by State Statute. Due to the weakened economy, a low interest rate environment has persisted over the last few years and has had a significant impact on the city's investment earnings. The average yield on investments for 2004 was 2.425%. Investment income includes positive or negative changes in the fair value of investments. Changes in fair value during the current year, however, do not necessarily represent trends that will continue; nor is it always possible to realize such amounts, especially in the case of temporary changes in the fair value of investments the city intends to hold to maturity. Risk management. The City's general property, liability and worker's compensation coverage is provided through the League of Minnesota Cities Trust (LMCIT). At the beginning of the insurance year, the city deposits with LMCIT a premium determined by calculating estimated payroll and applying experience modification ratios. An audit is performed at the end of the insurance year, which may produce a refund or an adjustment due. LMCIT's reserves and rates are reviewed annually by an actuary to assure that the program remains financially strong. . Pension benefits. The City of Stillwater participates in a statewide-defined benefit pension plan administered by the Public Employees Retirement Association of Minnesota (PERA). All full-time and 5 part-time employees are covered by PERA. PERA administers the Public Employees Retirement Fund (PERF) which is a cost-sharing, multiple-employer retirement plan. A plan description and funding policy are included in the Notes to the Financial Statements beginning on page 61. . Major Initiatives After many years of negotiation with state and federal authorities, the City of Stillwater has reached an agreement with the Army Corp of Engineers to complete Stage III of the City's food control project. To date $6,400,000 has been spent on Stage I & II. It is estimated an additional $5,651,200 will be needed to complete the project. Cost shares are 75% federal, 12 %% State and 12 %% City. To date the State and City match for the total project has already been provided. Current plans call for completion of all technical review documents by August 2005 and plans & specs by January 2006. Construction should begin in May 2006. Once completed this will allow the City to initiate improvement to Lowell Park (the site of the flood wall) and a trail system in the downtown area. Additional good news is that after nearly fifty years, the City's request for a new bridge over the St. Croix River is getting closer. Funding commitments should be secured in June of 2005 with construction to commence in 2009. The completion of the project will eliminate severe traffic congestion problems and help revitalize the Stillwater area. Awards and Acknowledgements The Government Finance Officers Association of the United States and Canada (GFOA) awards the Certificate of Achievement for excellence in financial reporting to cities that meet certain criteria. A . governmental unit must publish an easily readable and efficiently organized comprehensive annual financial report, the contents of which conform to pr09ram requirements. The City of Stillwater received this award for the year ended December 31, 2003. This marks the fifteenth consecutive year that the city has received this prestigious award. A Certificate of Achievement is valid for a period of one year only. The City is submitting the 2004 report to GFOA for consideration of the Certificate of Achievement for Excellence in Financial Reporting. We believe our current report continues to conform to the high standards of the Certificate program. The timely preparation of this report could not have been accomplished without the dedicated services of the Finance Department, auditors and other city staff. We also want to express our appreciation to the Mayor and City Council for their support for maintaining the highest standard of professionalism in the management of the financial operation of the City. Respectfully submitted, L~~n~ City Administrator ~~ Finance Director . 6 . Certiflcate of Ac11i C\le111ent for Exce lc11ce i 11 F i 11 a 11 cia RCIJOrti11g PreSt'ntcd to City of Stdl\vater, Minnesota . For its Comprcl1cnsi\e Annual Financial Report for the Fiscal Year Ended December 3], 2003 A CntIJicate of !\chle\"Cmcnt For E:\cellellce 1I1 FJIlanclal Reportlf1g is presented by thc Go\"Crml1ent fJJ13l1Ce OFficers :\ssoclatlon of the Umted Stale's and Call3da to gO\C'n1111cnt llmts and public' CllIplo\Cl' Il'tllcrnent systems \\hose cOlllplehcnSI\"C 3l111l1~11 flncmclal reports ,\FJ\',} achlC\'C the 11Ighcst standards 111 gO\C'lI1lllcnt ~lc':()llntlng and l]n~lnCldl reporl111g , "r,/-/Viv1 -J"'" -~--1 ~ ,~""~~o.!Fj('r" ~ ~ ',"':::"-/Jf'Ki'-f-1><J'1, L... " :;- ('''1]0 Sit IIi" 7\) <; ~( [:.:~~~ \~fS ~l ~\(O/lP;.);I~iJ"/EI> <fi ~7v; /-.L) /::=(, j} /' CC&r~7J co~, (:)<-J.L- '~ PreSIdent fl#rf~ L\CClItl\C Director . 7 "' ADMINISTRATION DEPT. FINANCE DEPT. CITY OF STILLWATER, MINNESOTA BOARDS AND COMMISSIONS Organizational Chart December 31, 2004 CITIZENS OF STILLWATER CITY COUNCIL CITY ADMI NISTRA TORI TREASURER COMMUNITY DEVELOPMENT DEPT. BUILDING INSPECTIONS DEPT. 8 FIRE DEPT. ENGINEERING DEPT. CITY ATTORNEY ENGINEERING/ PUBliC WORKS DEPT. . . POLICE DEPT. PUBliC WORKS DEPT. . CITY OF STILLWATER, MINNESOTA . LIST OF PRINCIPAL OFFICERS December 3,2004 ELECTED OFFICIALS Mayor Jay L. Kimble Term Expires: January 2007 Councilmembers Ward 1 David Junker Term Expires: January 2007 Ward 2 John Rheinberger Term Expires: January 2005 . Ward 3 Wally Milbrandt Term Expires: January 2005 Ward 4 Gary Kriesel Term Expires: January 2007 APPOINTED OFFICIALS Larry D. Hansen, City Administrator/Treasurer David T. Magnuson, City Attorney Chantell Knauss, Director of Administration Sharon Harrison, Finance Director Steve Russell, Community Development Director Stuart Glaser, Fire Chief Klayton Eckles, Public Works Director/City Engineer Larry Dauffenbach, Police Chief Lynne Bertalmio, Library Director . 9 . F \JANCIA:.. SECT=O\J . . . . . LarsgnAllerf CP!\s, Consultants & J\dv;sors www.larsonallen.com INDEPENDENT AUDITORS' REPORT Honorable Mayor and Members of the City Council City of Stillwater Stillwater, Minnesota We have audited the accompanying financial statements of the governmental activifles, the business-type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Stillwater, Minnesota, as of and for the year ended December 31, 2004, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the City of Stillwater's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, based on our audit, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business- type activities, the discretely presented component unit, each major fund, and the aggregate remaining fund information of the City of Stillwater, as of December 31, 2004, and the respective changes in financial position and cash flows, where applicable, thereof and the budgetary comparison for the general and major special revenue funds for the year then ended in conformity with accounting principles generally accepted in the United States of America. The management's discussion and analysis as listed in the table of contents is not a required part of the basic financial statements but is supplementary information required by accounting principals generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. 13 Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the City of Stillwater's basic financial statements. The combining fund financial statements and other supplementary information are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining fund financial statements and other supplementary information have been subjected to the auditing procedures applied by us and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory and statistical section as listed in the table of contents are presented for purposes of additional analysis and are not required parts of the basic financial statements. This information was not audited by us and, accordingly, we do not express an opinion thereon. ~/~' tJ~ f~,/I-L-~ LARSON, ALLEN, WEISHAIR & CO., LLP Minneapolis, Minnesota .April 1, 2005 14 . . . . . . City of Stillwater, Minnesota Management's Discussion and Analysis December 31, 2004 As management of the City of Stillwater, Minnesota, we offer readers of the City of Stillwater's financial statements this narrative overview and analysis of the financial activities of the City of Stillwater for the fiscal year ended December 31, 2004. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal, which can be found on pages 3 through 6 of this report FINANCIAL HIGHLIGHTS: · The assets of the City of Stillwater exceeded its liabilities at the close of the most recent fiscal year by $64,346,174 (net assets). Of this amount $21,173,821 (unrestricted net assets) may be used to meet the City's ongoing obligations to citizens and creditors in accordance with the City's fund designations and fiscal policies. · The City's total net assets increased by $8,822,778. · As of the close of the current fiscal year, the City of Stillwater's governmental funds reported combined ending fund balance of $24,957,896 an increase of $5,689,344 in comparison with the prior year. Approximately 19% of this total amount, or $4,748,622 is available for spending at the City's discretion (unreserved fund balance). · At the end of the current fiscal year, unreserved fund balance for the general fund was $3,169,486 or 43% of total general fund expenditures. · The City of Stillwater's total bonded debt increased by $2,300,000 (8 percent) during the current fiscal period. The key factor to the increase was the issuance of the 2004A Improvement Bonds and 2004B Capital Outlay Bonds on March 1, 2004. OVERVIEW OF THE FINANCIAL STATEMENTS: This discussion and analysis are intended to serve as an introduction to the City of Stillwater's basic financial statements. The City of Stillwater's basic financial statements comprise three components: 1, Government-wide financial statements 2, Fund financial statements 3. Notes to the financial statements This report also contains other supplementary information In addition to the basic financial statements themselves, Government-wide financial statements. The government-wide financial statements are designed to provide readers with a broad overview of the City of Stillwater's finances, in a manner similar to private-sector business. The statement of net assets presents information on all of the City of Stillwater's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City of Stillwater is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year, All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e,g., uncollected taxes and earned, but unused compensated absences), Both of the government-wide financial statements distinguish functions of the City of Stillwater that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City of Stillwater include general government, public safety, public 15 City of Stillwater, Minnesota Management's Discussion and Analysis December 31,2004 . works, culture and recreation, and economic development The business-type activities of the City of Stillwater include a sanitary and storm sewer utility, signs and lighting, and parking program The government-wide financial statement include not only the City of Stillwater itself (primary government), but also the Board of Water Commission (component unit), which is a separate legal entity for which the City of Stillwater is financially accountable. Financial information for the Board of Water Commission is reported separately from the financial information presented for the primary government itself. The government-wide financial statements can be found on pages 27 and 28 of this report. Fund financial statements. A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City of Stillwater, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements All of the funds of the City of Stillwater can be divided into two categories: governmental funds and proprietary funds. ~ Governmental funds. Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental functions and governmental activities. . The City of Stillwater maintains fourteen individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General fund, St Croix Valley Recreation Center fund, Library fund, Parks fund, Debt Service fund, Capital Projects fund, and TIF Districts, all of which are considered to be major funds. Data from the other seven governmental funds are combined into a single, aggregate presentation. Individual fund data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in th is report. The City of Stillwater adopts an annual appropriated budget for its general fund and certain special revenue funds. A budgetary comparison statement has been provided for the general fund and special revenue funds to demonstrate compliance with this budget. The basic governmental fund financial statements can be found on pages 30 and 34 of this report Proprietary funds. The City of Stillwater maintains four proprietary fund types. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City of Stillwater uses enterprise funds to account for its sanitary and storm sewer utilities, signs and lighting, parking program. The proprietary fund statements provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the sanitary and storm sewer funds, the signs and lighting fund and the parking fund, which are considered to be . major funds of the City of Stillwater. The basic proprietary fund financial statements can be found on pages 42 through 47 of this report. Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside of the government Fiduciary funds are not reflected in the government-wide financial statement because the resources 16 . . . City of Stillwater, Minnesota Management's Discussion and Analysis December 31, 2004 of those funds are not available to support the City of Stillwater's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund statements can be found on page 48 and 80. Notes to the financial statements. The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 49 through 70 of this report. Other information. The combining Nonmajor governmental fund statements referred to earlier can be found on pages 74 through 77 of this report. Other informational schedules can be found on pages 78 through 85 GOVERNMENT-WIDE FINANCIAL ANALYSIS: As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the case of the City of Stillwater, assets exceeded liabilities by $64,346,174 at the close of the most recent fiscal year. By far the largest portion of the City of Stillwater's net assets, $35,170,281 (64 percent), reflects its investment in capital assets (e.g. land, buildings, machinery, equipment, and infrastructure), less any related debt used to acquire those assets that is still outstanding. The City of Stillwater uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City of Stillwater's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. Approximately 13% of net assets ($6,976,651) represents net assets of which is subject to constraints imposed by external creditors, primarily bond covenants. The remaining 23% of the City of Stillwater's net assets are unrestricted net assets ($12,671,927) and may be used to meet the government's ongoing obligations to citizens and creditors. CITY OF STILLWATER'S NET ASSETS Governmental activities Business-type activites Total 2004 2003 2004 2003 2004 2003 Current and other assets $ 30,749,960 $25,413,912 $ 2,198,818 $ 2,365,924 $ 32,948,778 $ 27,779,836 Capital assets 60,106,831 54,686,573 7,493,098 7,121,590 67,599,929 61,808,163 Total assets 90,856,791 80,100,485 9,691,916 9,487,514 100,548,707 89,587,999 Non-current liabilities outstanding 33,673,537 31,654,406 111,317 24,881 33,784,854 31,679,287 Other liabilities 2,364,395 2,252,343 53,284 132,973 2,417,679 2,385,316 Total liabilities 36,037,932 33,906,749 164,601 157,854 36,202,533 34,064,603 Net assets: Invested in capital assets, net of related debt 35,170,281 24,419,145 7,493,098 7,121,590 42,663,379 31,540,735 Restricted 6,976,651 6,897,060 6,976,651 6,897,060 Unrestricted 12,671,927 14,877,531 2,034,217 2,208,070 14,706,144 17,085,601 Total net assets $ 54,818,859 $ 46,193,736 $ 9,527,315 $ 9,329,660 $ 64,346,174 $ 55,523,396 -- At the end of the current fiscal year, the City of Stillwater is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. Governmental activities. Governmental activities increased the City of Stillwater's net assets by $8,625,123 thereby accounting for 98 percent of the total growth in the net assets of the City of Stillwater. The most significant change in governmental net assets is the result of investing revenues from capital grants, special assessments, and tax increments into construction or major improvements of the City capital assets and infrastructure, and from the sale of property. 17 City of Stillwater, Minnesota Management's Discussion and Analysis December 31, 2004 . Business-tvpe activities. Business-type activities increased the City of Stillwater's net assets by $197,655, thereby accounting for 2 percent of the total growth in the net assets of the City of Stillwater. Developers' contribution of infrastructure assets to the sewer fund accounted for the most significant portion of that increase. The following chart summarizes the changes in net assets for the current fiscal year: CITY OF STILLWATER'S CHANGES IN NET ASSETS Condensed statements of revenues, expenses, and changes in net assets highlights are as follows for the year ended December 31, 2004: Revenues: Program revenues: Charges for services Operating grants and contributions Capital grants and contributions General revenues: Property taxes Tax increment Franchise taxes Grants and contribution not restricted for a specific purpose Unrestricted investment earnings Gain (loss) on disposal of capital assets Total revenues Expenses: General government Public safety Public services Culture and recreation Economic development Interest on long-term debt Sanitary sewer Storm sewer Signs & lighting Parking Total expenses Increase in net assets before transfers and extraordinary item Extraordinary item-insurance sttlement Transfers Capital Contributions Increase in net assets Net assets - beginning Net assets - ending Governmental activities 2004 2003 $ 4,415,266 837,778 5,888,403 7,313.791 1,800,549 398,121 672,611 388,619 21,592 21,736,730 2,437,293 3,583,761 2,124,007 3,182,802 543,520 1,333,700 13,205,083 8,531,647 265,000 (171,524) 8,625,123 46,193,73E2. $ 3,710,572 924,4 71 2,501,157 6,603,957 1,802,514 33,556 687,610 276,842 1,220,831 17,761,510 2,369,563 3,258,016 1,877,155 3,327,104 1,241,398 1,317,978 13,391,214 4,370,296 2,199,500 30,000 6,599,796 39,593,940 Business-type activities 2004 2003 $ 2,515,880 317,078 54,309 2,887,267 1,793,299 147,019 311,472 172,822 2,424,612 462,655 (265,000) 197,655 9,329,660 $ 2,259,892 112,400 48,345 2,420,637 1,834,194 114,598 102,532 162,518 2,213,842 206,795 (30,000) 176,795 9,152,865 Total 2004 2003 $ 6,931,146 837,778 6,205,481 7,313,791 1,800,549 398,121 672,611 442,928 21,592 24,623,997 2,437,293 3,583,761 2,124,007 3,182,802 543,520 1,333,700 1,793,299 147,019 311,472 172,822 15,629.695 8,994,302 (171,524 ) 8,822,778 55,523,396 $ 5,970,464 924,4 71 2,613,557 6,603,957 1,802,514 33,556 687,610 325,187 1,220,831. 20,182.147 2,369,563 3,258,016 1,877,155 3,327,104 1,241,398 1,317,978 1,834,194 114,598 102,532 162,518 15,605,056 4,577,091 2,199,500 6,776,591 -.-! 54,~18,859 ~ 46,193.736_ $ 9,527,315 $ 9,329,660 $ 64,346, 174" _$~?-,-523,39~ 48,746,805 18 . . . . City of Stillwater, Minnesota Management's Discussion and Analysis December 31,2004 Below are specific graphs that provide comparisons of the government activities' direct program revenues with their expenditures. Any shortfalls in direct revenues are primarily supported by property tax levy or general state aid. Expenses and Program Revenues - Governmental Activities $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 - $1,000,000 - $- - .. General Public safety Public works Culture and government recreation Economic Interest on long- development tem debt Revenues by Source - Governmental Activities Charges for services 20% Gain on sale of capital assets 0% Unrestricted investment earnings 2% o th e r ________ 3% Franchise fees 2% / Tax increment-.-l 8% Operating grants and contributions 4% ( Property taxes 34% 19 . Expenses . Revenues I Capital grants and contributions 27% City of Stillwater, Minnesota Management's Discussion and Analysis December 31, 2004 . Below are specific graphs that provide comparisons of the business-type activities direct program revenues with their expenditures. Excess revenues are retained within each fund until such time that capital replacement is needed. Expenses and Program Revenues - Business-type Activities $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- .... . Expenses . Revenues . .. . Sanitary sewer Signs & lighting Parking Storm sewer Revenues by Source - Business-type Activities Charges for services 87% Capital grants and contributions 11% Unrestricted investment earnings 2% . 20 . City of Stillwater, Minnesota Management's Discussion and Analysis December 31,2004 FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS: As noted earlier, the City of Stillwater uses fund accounting to ensure and demonstrate compliance with finance related legal requirements. Governmental Funds. The focus of the City of Stillwater's governmental funds is to provide information on near- term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City of Stillwater's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. As of the end of the current fiscal year, the City of Stillwater's governmental funds reported combined ending fund balances of $25,099,946, an increase of $5,831,394. Approximately 30% of this total amount, or $4,890,672, constitutes unreserved fund balance, which is available for spending at the government's discretion. The remainder of fund balance is reserved to indicate that it is not available for new spending because it has already been committed 1) legally restricted expenses ($7,400) 2) to liquidate contracts and purchase orders of the prior period ($70,234), 3) to pay debt service or interfund advances ($6,201,058), or 3) to fund capital projects ($13,930,582). The general fund is the primary operating fund of the City of Stillwater. At the end of the current fiscal year, unreserved fund balance of the general fund was $3,169,486, while the total fund balance was $3,289,295. As a measure of the general fund's liquidity, it may be useful to compare unreserved fund balance and total fund balance to total fund expenditures. Unreserved fund balance represents 47 percent of total general fund expenditures, while total fund balance represents 44 percent of that same amount. . The fund balance of the City of Stillwater's general fund did increase during the current fiscal year. The primary reason for this was an increase in billable engineering hours for 2004. Overall, the general fund's revenues were slightly higher than the amended budget due primarily to increased billable engineering hours, while expenditures were slightly below budgeted levels. The St. Croix Valley Recreation Center fund has a total fund balance of $809,254, al/ of which is unreserved but designated for operations. The net increase of $91,091 in fund balance is primarily the result of increased usage of the facility. The Library fund has total fund balance of $44,223, $40,211 of which is unreserved but available for operations The fund balance increased by $22,990. The Parks fund has a total fund balance of $268,878, $265,713 of which is unreserved but available for operations. The fund balance increased by $32,426. The debt service fund has a total fund balance of $5,970,718, al/ of which is reserved for the retirement of related debt. The net increase of $110,795 is due primarily to special assessment prepayments. The Capital Projects fund has a total fund balance of 10,421,951 all of which is reserved for current and future capital projects and an advance interfund loan. The net increase of $3,526,926 is due primarily to bond proceeds from debt issuance. The TIF District fund has a total fund balance of $2,171,471, all of which is reserved for TIF (Tax Increment Financing) related expenditures. The net increase in fund balance of $637,527 was primarily a result of increase tax increment financing receipts. . Proprietary funds. The City of Stillwater's proprietary funds provide the same type of information found in the government-wide financial statements, but in more detail. The Sanitary Sewer fund has total net assets of $8,357,319, of which $1,224,656 are unrestricted. Net assets increase by $268,818 primarily due to developer capital contributions 21 City of Stillwater, Minnesota Management's Discussion and Analysis December 31, 2004 . The Storm Sewer fund has total net assets of S618,371, of which $605,754 is unrestricted. Resources available in this fund will be used for future storm sewer related capital projects. The Signs and Lighting fund has total net assets of $(156,498), of which $775 is restricted. The negative net asset balance will be recovered with future service charge receipts. The Parking fund has total net assets of $708,123, of which $361,080 is unrestricted. Resources available in this fund will be used for future parking related capital projects. GENERAL FUND BUDGETARY HIGHLIGHTS: During the year there was a $408,130 increase in appropriations between the original and final amended budget. Following are the major components of the increase: · $11,000 supplemental appropriation for lobbyist expenditures in anticipation of federal/state funding available for future projects. · $387,605 carry-over appropriations from 2004 for capital outlay purchases. Theses increases were possible because of additional anticipated revenues and remaining bond proceeds. All amendments to the original budget were approved by the City Council. CAPITAL ASSET AND DEBT ADMINISTRATION: Capital assets. The City of Stillwater's investment in capital assets for its governmental and business-type . activities as of December 31, 2004, amounts to $67,599,929 (net of accumulated depreciation). This investment in capital assets includes land, buildings, office equipment and furniture, vehicles, machinery and equipment, other capital assets, and infrastructure. The total increase in the City of Stillwater's investment in capital assets (net of accumulated depreciation) was 9% percent. Most of this increase within the governmental activities can be found in the construction of infrastructure in the City's northern section of town. Within the business-type activities the most significant increases occurred in infrastructure installation in relation to the sanitary sewer fund. CITY OF STILLWATER'S CAPITAL ASSETS (net of depreciation) Governmental activities Land Buildings and improvements Improvements other than buildings Machinery and equipment Vehicles Infrastructure Construction in process Total 2004 $ 7,254,322 17,137,891 797,479 1,748,147 1,874,628 16,985,585 14,308,779 $ 60,106,831 2003 $ 6,875,603 17,750,526 748,487 1,692,643 1,871,330 15,723,187 10,024,797 $ 54,686,571 Business-type activities 2004 2003 $ 122,920 $ 122,920 Total 171,546 157,191 250,799 6,502,449 288,193 $ 7,493,098.. $ 189,604 120,404 284,170 6,395,250 9,242 7,121,590 2004 $ 7,377,242 17,137,891 969.025 1,905,338 2,125,427 23,488,034 14,596,972 $ 67,599,92~ 2003 $ 6,998,523 17,750,526 938,091 1,813,047 2,155,500 22,118,437 10,034,039 $ 61,808,163 Additional information regarding the City's capital assets can be found on page 58 of this report. Long-term debt. At the end of the current fiscal year, the City of Stillwater had total bonded debt outstanding of $31,285,000. Of this amount $15,480,000 comprises tax-supported debt, $6,000,000 is special assessment debt, $5,060,000 in tax increment debt and $4,745,000 is revenue-supported debt. All outstanding debt is a direct . obligation of the City and backed with a pledge of the full faith, credit and taxing power of the City. 22 CITY OF STILLWATER PRESENTATION TO THE CITY COUNCIL 12/31/04 AUDIT AND FINANCIAL RESULTS 7:00 PM JULY 19,2005 1. Discussion of Communications to the City Council under Audit Standard No. 61 a. Auditor responsibility - financial statements, internal control, compliance b. Significant accounting policies - "Apples to Apples" c. Management judgments and accounting estimates - invest's/capital assets d. Significant audit adjustments - NONE e. Other City information in doc's containing audit financial statements- AWARE OF NONE f. Disagreements with management - NONE g. Management consultation with other audit firms - AWARE OF NONE h. Issues discussed prior to retention - ROUTINE 1. Difficulties encountered in performing the audit - NONE 2. Audit results a. Clean opinion b. Noted no material weaknesses in internal control c. Clean report on Minnesota Legal Compliance 3. Overview of Financial Statement Format under GASB 34 a. MD&A b. Entity Wide financial statement - economic substance basis c. Fund Level financial statements - appropriable/spend-able funds d. Notes e. Detail statements f. GFOA certificate of achievement in financial reporting i. Received for City's 2003 financial statement ii. 2004 has been submitted and we certainly believe it will qualify 4. Financial Results as of, and for the year ended 12/31/04 a. Financial Statement page 17 - entity wide financial position b. Graphs - "Big Picture" financial analysis 5. Summary a. Financially stable b. Competent/conscientious admin and finance staff as pertains to financial dealings of the City c. Noted no material weaknesses in internal control d. Audit reports on financial statements and Minnesota compliance CLEAN 6. Questions about audit results/process or financial results? . . . City of Stillwater, Minnesota Management's Discussion and Analysis December 31, 2004 CITY OF STILLWATER'S OUTSTANDING DEBT General Obligation Bonds Governmental activities General Obligation Bonds: 2004 2003 General Goverment $ 15,480,000 $ 15,890,000 Improvement 6,000,000 1,995,000 Revenue 5,060,000 5,375,000 Tax Increment 4,745,000 5,635,000 Total $ 31,285,000 $ 28,895,000 The City of Stillwater's total bonded debt increased by $2,390,000 (8 percent) during the current fiscal year. The key factor to the increase was the three new bonds issued in the current fiscal year, 1 )$4,695,000 General Obligation Improvement Bond, Series 2004A, 2) $755,000 General Obligation Capital Outlay Bond, Series 2004B, and 3) $85,000 Capital Outlay Bond, Series 2004P. The 2004A will be repaid with general tax levies and special assessments while the 2004B and 2004P bonds will be repaid with general tax levies. Additional information regarding the City's long-term debt can be found beginning on page 59 of this report. Minnesota State Statutes limit the amount of general obligation debt to 2% of the total estimated taxable market value. The current debt limit for the City of Stillwater is $27,621,932. Only $15,480,000 of the City's outstanding debt is subject to the statutory limit. The calculation for the City's legal debt margin can be found on page 102 of this report. The City of Stillwater maintains an A 1 rating from Moody's for general obligation debt. ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES: · The City of Stillwater continues to see increased residential growth. The City's total estimated market value increased by 14% in 2004. · Due to property tax reforms and continued projected budget deficits at the State level, the City made efforts to provide for the reduction in State-aid and a shift in overall tax burden. · Interest rates continued to fall over the past few years, and consequently the city's investment earnings have been reduced significantly. All of these factors were considered when preparing the City of Stillwater's 2004 fiscal year budget. REQUESTS FOR INFORMATION: This financial report is designed to provide a general overview of the City of Stillwater's finances for all of those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Director of Finance, City of Stillwater, 216 North 4th Street, Stillwater, Minnesota, 55082. 23 . Basic Financial Statements . . CITY OF STILLWATER, MINNESOTA . STATEMENT OF NET ASSETS December 31,2004 Component Primary Government Unit Governmental Business-type Activities Activities Total Water ASSETS Cash and pooled investments $ 24,561,859 $ 1,846,784 $ 26.408,643 $ 1,736,465 Accrued interest receivable 130,761 13,019 143,780 18,487 Rreceivable (net of allowance for uncollectibles) 5,576,698 398,727 5,975,425 159,544 Internal balances 165.470 (165,470) Due from other governments 29,160 6.432 35,592 Due from primary government 123,889 Prepaid items 70234 99,326 169,560 24,546 Inventories 54,071 Deferred charges 215,778 215,778 18,863 Capital assets, nondepreciable 21,563,101 411,113 21,974,214 4,987 Capital assets (net of accumulated depreciation) 38,543,730 7,081,985 45,625,715 10,315,040 Total assets 90,856,791 9,691,916 100,548,707 12,455,892 LIABILITIES Accounts payable 421,700 27,638 449,338 31,353 . Contracts payable 617,267 2,509 619,776 Salaries payable 315,541 24,629 340,170 Deferred revenue 102,565 Due to other governments 42,413 36,147 78,560 Due to component unit 103,495 20,394 123,889 Deposits payable 381 ,462 381 ,462 Accrued expenses 34,797 Accrued interest payable 457,849 457,849 20,995 Premium on issued debt 24,668 24,668 Noncurrent liabilities: Due within one year 3,540,584 12,620 3,553,204 90,000 Due in more that one year 30,132,953 40,664 30,173,617 942,152 Total liabilities 36,037,932 164,601 36,202,533 1,221,862 NET ASSETS Invested in capital assets, net of related debt 35,170,281 7,493,098 42,663,379 9,350,027 Restricted for: Public safety 7,400 7,400 Debt Service 6,969,251 6,969,251 Unrestricted 12,671,927 2,034,217 14,706,144 1,884,003 Total net assets $ 54,818,859 $ 9,527,315 $ 64,346,174 $ 11,234,030 The notes to the financial statements are integral part of this statement, . 27 CITY OF STillWATER, MINNESOTA STATEMENT OF ACTIVITIES . For the Year Ended December 31,2004 Program Revenues Operating Capital Charges for Grants and Grants and Functions/Proqrams Expenses Services Contributions Contributions Primary Government: Governmental Activities: General government $ 2,437,293 $ 354,642 $ 3,000 $ Public safety 3,583,761 1,262,588 312,567 47,605 Public works 2,124,007 918,593 423,274 3,806,018 Culture and recreation 3,182,802 1,296,522 42,371 1,959,925 Economic development 543,520 582,921 56,566 74,855 Interest on long-tem debt 1,333,700 Total governmental activities 13,205,083 4,415,266 837,778 5,888,403 Business-type activities: Sanitary Sewer 1,793,299 1,707,382 317,078 Storm Sewer 147,019 206,805 Signs & lighting 311,472 349,980 Parking 172,822 251,713 Total business-type activities 2,424,612 2,515,880 317,078 . Total primary government $ 15,629,695 $ 6,931,146 $ 837,778 $ 6,205,481 Component unit: Water $ 1,129,615 $ 1,191,798 $ $ 976,572 General revenues: Property taxes T ax increment Franchise taxes Grants and contributions not restricted for a specific purpose Unrestricted investment earnings Gain on sale of capital assets Transfers: Business-type activities Capital contribution Total general revenues and transfers Change in net assets Net assets, January 1 Net assets, December 31 The notes to the financial statements are integral part of this statement. . 28 . . Net (Expense) Revenue and Changes in Net Assets Primary Government Governmental Business-type Activities Activities Total Component Unit Water 7,313,791 7,313,791 1,800,549 1,800,549 398,121 398,121 672,611 672,611 388,619 54,309 442,928 34,189 21,592 21,592 8,448 265,000 (265,000) (171,524) (171,524) 171,524 10,688,759 (210,691 ) 10,478,068 214,161 8,625,123 197,655 8,822,778 1,252,916 46,193,736 9,329,660 55,523,396 9,981,114 $ 54,818,859 $ 9,527,315 $ 64,346,174 $ 11,234,030 - 29 CITY OF STILLWATER, MINNESOTA BALANCE SHEET . GOVERNMENTAL FUNDS December 31, 2004 St Croix Valley Recreation General Center Library Parks ASSETS Cash and pooled investments $ 3,847,723 $ 930,624 $ 123,660 $ 284,803 Accrued interest receivable 13,995 6,147 646 1,658 Accounts receivable 173,700 15,000 1,997 Taxes receivable: Delinquent 90,471 Due from county 91,904 Special assessments receivable: Delinquent 8,220 Deferred 57,049 Due from County 1,928 Due from other governments 11,703 2,445 Interfund receivable Advance to other funds Prepaid items 63,057 4,012 3,165 Total Assets $ 4,359,750 $ 951,771 $ 128,318 $ 294,068 LIABILITIES AND FUND BALANCES . Liabilities: Accounts payable 123,355 62,452 30,999 4,690 Contracts payable 55,369 77,635 624 1,380 Salaries payable 264,865 31,632 19,044 Due to other governments 13,457 2,430 20,840 76 Due to component unit Interfund payable Advance from other funds Deposits payable 378,462 Deferred revenue 164,490 Total Liabilities 999,998 142,517 84,095 25,190 Fund balance: Reserved for: Federal forfeiture grant 7,400 Prepaid items 63,057 4,012 3,165 Debt service Capital projects Advance to other funds Unreserved reported in: Designated: General Fund 585,453 Undesignated: General Fund 2,703,842 Special Revenue Funds 809,254 40,211 265,713 Total fund balance 3,359,752 809,254 44,223 268,878 . Total liabilities and fund balance $ 4,359,750 $ 951,771 $ 128,318 $ 294,068 The notes to the financial statements are an integral part of this statement. 30 . Other Total Debt Capital TIF Governmental Governmental Service Projects Districts Funds Funds $ 5,895,910 $ 9,034,876 $ 2,358,579 $ 2,085,684 $ 24,561,859 19,128 69,238 12,856 7,093 130,761 1,483,375 415,937 14,182 2,104,191 49,579 24,428 164,478 47,819 2,530 11,568 153,821 4,888 12,662 25,770 1,976,339 1,022,038 3,055,426 9,932 61,152 73,012 15,012 29,160 201,615 201,615 230,340 230,340 70,234 $ 8,003,595 $ 12,117,826 $ 2,823,368 $ 2,121,971 $ 30,800,667 - . 2,071 10,308 161 ,188 26,637 421,700 319,294 162,965 617,267 315,541 77 40 5,493 42,413 103,495 103,495 36,145 36,145 230,340 230,340 3,000 381 ,462 2,030,806 1,259,701 97,361 3,552,358 2,032,877 1,695,875 651,894 68,275 5,700,721 7,400 70,234 5,970,718 5,970,718 10,191,611 2,171,474 1,567,497 13,930,582 230,340 230,340 585,453 2,703,842 486,199 1,601,377 . 5,970,718 10,421,951 2,171,474 2,053,696 25,099,946 $ 8,003,595 $ 12,117,826 $ 2,823,368 $ $ 30,800,667 2,121,971 - 31 CITY OF STILLWATER RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS December 31,2004 Amounts reported for governmental activities in the statement of net assets are different because: Total fund balance - total governmental funds (page 31 ) Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the governmental funds. Governmental capital assets Accumulated depreciation Other long-term assets that are not available to pay for current-period expenditures and, therefore, are deferred in the governmental funds. Delinquent property taxes and special assessments Deferred special assessments Accounts receivable Long-term liabilities are not due and payable in the current period, and, therefore, are not reported in the governmental funds. Long-term debt payable Compensated absences Accrued interest payable Unamortized premium Unamortized refunding and issuance costs Net assets of governmental activities (page 27) The notes to the financial statements are an integral part of this statement. 32 75,810,794 (15,703,963) 190,248 3,055,426 306,684 (32,946,034 ) (727,503) (457,849) (24,668) 215,778 . $ 25,099,946 60,106,831 3,552,358 . (33,940,276) $ 54,818,859 . . . THIS PAGE INTENTIONALLY LEFT BLANK . CITY OF STILLWATER, MINNESOTA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE . GOVERNMENTAL FUNDS Year Ended December 31, 2004 St Croix Valley Recreation General Center Library Parks REVENUES Property taxes $ 4,410,928 $ $ $ T ax increment Franchise fees 398,121 Licenses and permits 647,058 850 Special assessments 13,611 Intergovernmental 1,431 ,807 Charges for services 1,209,778 1,273,596 3,976 11,007 Fines and forfeits 111,399 Interest 52,195 19,781 2,080 5,335 Donations 69,390 155 675 Miscellaneous 144,883 4,571 843 Total revenues 8,419,780 1,362,767 10,782 18,710 EXPENDITURES Current: General government 2,107,652 Public safety 3,216,611 Public works 1,227,504 . Culture and recreation 993,333 829,089 516,157 Economic development Capital Outlay 649,050 30,541 28,780 302,945 Debt Service: Principal Interest Bond issuance fees Professional services Total expenditures 7,200,817 1,023,874 857,869 819,102 Excess (deficiency) of revenues over expenditures 1,218,963 338,893 (847,087) (800,392) OTHER FINANCING SOURCES (USES) Transfers in 486,113 13,254 870,077 738,969 Transfers (out) (1,449,417) (261,135) Sale of property 11,591 79 8,849 Debt Issuance 85,000 Premium on issued debt Total other financing sources (uses) (951,713) (247,802) 870,077 832,818 Net change in fund balances 267,250 91,091 22,990 32,426 Fund balance-January 1 3,092,502 718,163 21,233 236,452 Fund balance-December 31 $ 3,359,752 $ 809,254 $ 44,223 $ 268,878 The notes to the financial statements are an integral part of this statement. . 34 . Other Total Debt Capital TIF Governmental Governmental Service Projects Districts Funds Funds $ 2,406,619 $ 19 $ $ $ 6,817,566 1,760,946 1,760,946 398,121 647,908 622,566 701,056 1,337,233 167,433 931,529 23,191 264,253 2,818,213 1,238,080 432,704 2,025 4,171,166 17,876 129,275 64,032 238,984 47,484 22,830 452,721 3,567 5,020 1,395,096 1,473,903 780,492 6,353 136,001 1,073,143 3,264,217 3,895,180 2,270,678 1,838,081 21,080,195 3,193 2,110,845 23,471 3,240,082 . 31,584 7,442 113,975 1,380,505 115,559 2,454,138 86,645 443,352 92,229 622,226 6,008,026 272,021 7,291,363 3,553,357 3,553,357 1,285,716 42,132 1,327,848 87,689 87,689 20,980 20,980 4,860,053 6,217,137 492,926 617,255 22,089,033 (1,595,836) (2,321,957) 1,777,752 1,220,826 (1,008,838) 1,865,657 511,013 102,373 4,587,456 (181,013) (1,100,391) (1,140,225) (190,275) (4,322,456) 1,000,000 9,465 1,029,984 21,987 5,428,013 5,535,000 10,248 10,248 1,706,631 5,848,883 (1,140,225) (78,437) 6,840,232 110,795 3,526,926 637,527 1,142,389 5,831,394 5,859,923 6,895,025 1,533,947 911,307 19,268,552 $ 5,970,718 $ 10,421,951 $ 2,171,474 $ 2,053,696 $ 25,099,946 . 35 CITY OF STILLWATER RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES For the Year Ended December 31, 2003 Amounts reported for governmental activities in the statement of activities (page 29) are different because: Net change in fund balances - total governmental funds (page 35) Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital outlays Depreciation expense The net effect of various miscellaneous transactions involving capital assets, including sales, trade-ins and donations, is to increase net assets. Proceeds on the sale of assets Gain on the disposal of assets Donations Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the governmental funds. Deferred property taxes Deferred special assessments Other Long-term debt (e.g., bonds, leases) proceeds provide current financial resources to governmental funds, while issuing debt increases long-term liabilities in the statement of net assets. Repayment of principal of fang-term debt is an expenditure in the governmental funds, while the repayment reduces long-term liabilities in the statement of net assets. Interest is recognized as an expenditure in the governmental funds when it is due, however, in the statement of activities interest expense is recognized as it accrues regardless of when it is due. In addition, governmental funds report the effect of issuance costs, premiums and similar items when the debt is initially issued, whereas these amounts are deferred and amortized in the statement of activities. The net effect of these differences in the treatment of long-term debt and related items is as follows: Bond proceeds Principal retirement on long-term debt Accrued interest expense Unamortized premium, refunding, issuance costs Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not report as expenditures in governmental funds. Compensated absences increase Other Change in net assets of governmental activities (page 29) The notes to the financial statements are integral part of this statement. 36 7,013,884 (2,157,589) (1,029,984) 21,592 941,802 33,262 524,294 (186,627) (5,535,000) 3,553,357 (5,852) 66,505 (247,992) (197,923) . $ 5,831,394 4,856,295 (66,590) . 370,929 (1,920,990) (445,915) . $ 8,625,123 CITY OF STillWATER, MINNESOTA . GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31, 2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES Property taxes $ 4,727,714 $ 4,422,714 $ 4,410,928 $ (11,786) Franchise fees 402,000 402,000 398,121 (3,879) Licenses and permits 669,715 669,715 647,058 (22,657) Special assessments 1,900 1,900 13,611 11,711 Intergovernmental 1,044,311 1,349,311 1,431,807 82,496 Charges for services 1,070,280 1,070,280 1,209,778 139,498 Fines and forfeits 129,000 129,000 111,399 (17,601 ) Interest 45,000 45,000 52,195 7,195 Miscellaneous 48,200 69,386 144,883 75,497 Total revenues 8,138,120 8,159,306 8,419,780 260,474 EXPENDITURES General government Mayor and council 131,497 142,497 132,771 9,726 Elections 22,283 22,283 22,400 (117) MIS support services 154,390 150,290 139,765 10,525 . Finance 317,192 347,842 331 ,296 16,546 Administration 542,268 542,268 530,483 11,785 Legal/City attorney 241 ,035 241,035 245,843 (4,808) PlanVCity hall 202,223 209,593 180,839 28,754 Community development 232,129 232,129 216,954 15,175 Unallocated 388,498 388,498 397,326 (8,828) Public safety Police 2,086,989 2,108,175 2,047,910 60,265 Fire 1,083,995 1,350,614 1,256,186 94,428 Inspections 298,294 296,294 306,018 (9,724) Civil defense 26,699 26,699 22,807 3,892 Public works Engineering 373,292 373,292 376,530 (3,238) Streets 1,009,414 1,086,819 993,689 93,130 Total expenditures 7,110,198 7,518,328 7,200,817 317,511 Excess (deficiency) of revenues over expenditures 1,027,922 640,978 1,218,963 577,985 OTHER FINANCING SOURCES (USES) Transfers in 334,915 723,089 486,113 (236,976) Transfers (out) (1,382,837) (1,384,067) (1,449,417) (65,350) Sale of property 20,000 20,000 11,591 (8,409) Total other financing sources (uses) (1,027,922) (640,978) (951,713) (310,735) Net change in fund balance $ $ 267,250 $ 267,250 . Fund balance-January 1 3,092,502 Fund balance-December 31 $ 3,359,752 The notes to the financial statements are an integral part of this statement. 37 CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY RECREATION CENTER FUND . STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31,2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES Charges for services $ 1,076,100 $ 1,076,100 $ 1,273,596 $ 197.496 Interest 19,781 19,781 Donations 66,300 66,300 69,390 3,090 Total revenues 1,142,400 1,142,400 1,362,767 220,367 EXPENDITURES Current: Culture and recreation Recreation center ice arena 535,205 535,205 709,924 (174,719) Recreation center fieldhouse 224,093 224,093 195,025 29,068 Lily Lake ice arena 135,267 135,267 118,925 16,342 Total expenditures 894,565 894,565 1,023,874 (129,309) Excess (deficiency) of revenues over expenditures 247,835 247,835 338,893 91,058 OTHER FINANCING SOURCES (USES) Transfers in 13,300 13,300 13,254 (46) . Transfers (out) (261,135) (261,135) (261,135) Sale of property 79 79 Total other financing sources (uses) (247,835) (247,835) (247,802) 33 Net change in fund balance $ $ 91,091 $ 91,091 Fund balance-January 1 718,163 Fund balance-December 31 $ 809,254 The notes to the financial statements are an integral part of this statement. . 38 CITY OF STillWATER, MINNESOTA . LIBRARY FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31,2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES Char~Jes for services $ 4,300 $ 4,300 $ 3,976 $ (324) Interest 1,000 1,000 2,080 1,080 Donations 155 155 r'.;liscellaneous 3,600 3,600 4,571 971 Total revenues 8,900 8,900 10,782 1,882 EXPENDITURES Current: Culture and recreation Operations 765,306 775,306 752,601 22,705 Plant 105,389 105,389 105,268 121 Total expenditures 870,695 880,695 857,869 22,826 Excess (deficiency) of revenues over expenditures (861,795) (871,795) (847,087t 24,708 OTHER FINANCING SOURCES (USES) . Transfers in 861,795 871,795 870,077 (1,718) Net change in fund balance $ $ 22,990 $ 22,990 Fund balance-January 1 21 ,233 Fund balance-December 31 $ 44,223 The notes to the financial statements are an integral part of this statement. . 39 CITY OF STILLWATER, MINNESOTA PARKS FUND . STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31,2004 Variance with Budgeted Amounts Final Budget Positive Original Final Actual Amounts (Negative) REVENUES Licenses and permits $ 1,000 $ 1,000 $ 850 $ (150) Intergovernmental 2,000 2,000 (2,000) Charges for services 10,500 10,500 11,007 507 Interest 3,000 3,000 5,335 2,335 Donations 200 200 675 475 Miscellaneous 300 300 843 543 Total revenues 17,000 17,000 18,710 1,710 EXPEN DITU RES Current: Culture and recreation 724,592 1,563,083 819,102 743,981 Excess (deficiency) of revenues over expenditures (707,592) (1,546,083t (800,392) 745,691 OTHER FINANCING SOURCES (USES) . Transfers in 707,592 1,461,083 738,969 (722,114) Sale of property 8,849 8,849 Bond proceeds 85,000 85,000 Total other financing sources (uses) 707,592 1,546,083 832,818 (713,265) Net change in fund balance $ $ 32,426 $ 32,426 Fund balance-January 1 236,452 Fund balance-December 31 $ 268,878 The notes to the financial statements are an integral part of this statement. . 40 . . THIS PAGE INTENTIONALLY LEFT BLANK . CITY OF STillWATER, MINNESOTA STATEMENT OF NET ASSETS . PROPRIETARY FUNDS December 31, 2004 Business-type Activities Sanitary Storm Sewer Sewer ASSETS Current assets: Cash and pooled investments $ 883,397 $ 597,273 Accrued interest receivable 7,845 3,142 Accounts receivable 347,838 16,687 Due from other governments 3,134 Prepaid items 97,590 516 Total current assets 1,339,804 617,618 Noncurrent assets: Capital Assets: Land Improvements other than building Machinery and equipment 179,399 3,426 Vehicles 362,961 12,780 Infrastructure 9,426,980 . Construction in progress 266,247 less accumulated depreciation (3,102,924 ) (3,589 ) Total capital assets (net of accumulated depreciation) 7,132,663 12,617 Total assets 8,472,467 630,235 LIABILITIES Current liabilities: Accounts payable 10,552 Contracts payable Salaries payable 12,603 4,704 Due to other funds Due to other governments 34,749 Due to component unit 20,394 Compensated absences payable 6,318 2,094 Total current liabilities 84,616 6,798 Noncurrent liabilities: Compensated absences 30,532 5,066 Total liabilities 115,148 11,864 NET ASSETS . Invested in capital assets, net of related debt 7,132,663 12,617 Unrestricted 1,224,656 605,754 Total net assets $ 8,357,319 $ 618,371 The notes to the financial statements are an integral pan of this statement. 42 . - Enterprise Funds Signs and Lighting Parking Totals $ 60 $ 366,054 $ 1,846,784 2,032 13,019 34,202 398,727 1,094 2,204 6,432 807 413 99,326 36,163 370,703 2,364,288 122,919 122,919 962 270,863 271,825 70,139 252,964 24,418 400,159 . 9,426,980 21,946 288,193 (187) (163,242) (3,269,942) 775 347,043 7,493,098 36,938 717,746 9,857,386 16,909 177 27,638 2,509 2,509 3,890 3,432 24,629 165,470 165,4 70 95 1,303 36,147 20,394 2,006 2,202 12,620 188,370 9,623 289,407 5,066 40,664 193,436 9,623 330,071 . 775 347,043 7,493,098 (157,273) 361,080 2,034,217 $ (156,498) $ 708,123 $ 9,527,315 43 CITY OF STILLWATER, MINNESOTA COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS . PROPRIETARY FUNDS Year ended December 31,2004 Business-type Activities Sanitary Storm Sewer Sewer OPERATING REVENUES Charges for services $ 1,655,482 $ 206,805 OPERATING EXPENSES Personnel services 281,501 95,111 Supplies 16,820 1,293 Other services and charges 1,241,924 37,193 Miscellaneous 1,525 11,666 Depreciation 251,529 1,756 Total operating expenses 1,793,299 147,019 Income (loss) from operations (137,817) 59,786 NONOPERATING REVENUES (EXPENSES) Interest income 37,657 10,112 . Other income (expense) 51,900 Total nonoperating revenues 89,557 10,112 Income (loss) before contributions and transfers (48,260) 69,898 Capital contributions 317,078 Transfers out Change in net assets 268,818 69,898 Net assets, January 1 8,088,501 548,473 Net assets, December 31 $ 8,357,319 $ 618,371 The notes to the financial statements are an integral part of this statement . 44 . . . - Enterprise Funds Signs and Lighting Parking Totals $ $ 349,980 251,713 $ 2,463,980 83,089 84,631 544,332 10,142 5,664 33,919 217,573 49,400 1,546,090 481 2,982 16,654 187 30,145 283,617 311,472 172,822 2,424,612 38,508 78,891 39,368 6,540 54,309 51,900 106,209 6,540 38,508 85,431 145,577 317,078 (265,000) (265,000) (226,492) 85,431 197,655 69,994 622,692 9,329,660 $ (156,498) $ 708,123 $ 9,527,315 45 CITY OF STILLWATER, MINNESOTA STATEMENT OF CASH FLOWS . PROPRIETARY FUNDS Year Ended December 31, 2004 Business-type Activities Sanitary Storm Sewer Sewer CASH FLOWS FROM OPERATING ACTIVITIES Receipts from customers and users $ 1,593,134 $ 190, 118 Payments to suppliers (1,295,772) (50,797) Payments to employees (264,264 ) (87,168) Net cash provided (used) by operating activities 33,098 52,153 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Loans from other funds Net cash provided by noncapital financing activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition and construction of capital assets (294,739) Cash transfer to other funds Proceeds from taxes, assessments, connections 51,900 Net cash used by capital and related financing activities (242,839) CASH FLOWS FROM INVESTING ACTIVITIES Interest received on investments 37,229 9,808 . Net cash provided by investing activities 37,229 9,808 Net increase (decrease) in cash and pooled investments (172,512) 61,961 Cash and pooled investments, January 1 1,055,909 535,312 Cash and pooled investments, December 31 $ 883,397 $ 597,273 NON-CASH TRANSACTIONS AFFECTING FINANCIAL POSITION Contributions of capital assets received $ 317,078 $ RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES Operating income (loss) $ (137,817) $ 59,786 Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Depreciation expense 251,529 1,756 (Increase) Decrease in Assets: Accounts receivable (68,320) (16,687) Due from other governments 5,972 Prepaid items (10,414) (265) Increase (Decrease) in Liabilities: Accounts payable (2,740) (380) Contracts payable Salaries payable 2,089 2,429 Due to other governments 18,340 Due to component unit (40,689) . Compensated absences payable 15,148 5,514 Total adjustments $ 170,915 $ (7,633) Net cash provided (used) by operating activities $ 33,098 $ 52,153 The notes to the financial statements are an integral part of this statement 46 . - Enterprise Funds Signs and Lighting Parking Totals S 314,684 (228,753) __nJZ3 1 27) 13,804 $ 272 ,298 (64,326) (82,605) 125,367 $ 2,370,234 (1,639,648) (506,164 ) 224,422 165,470 165,470 ----,-- 165,470 165,470 (962) (42,346) (338,047) (265,000) (265,000) 51,900 (265,962) (42,346) (551,147) 9 5,864 52,910 . 9 5,864 52,910 (86,679) 88,885 (108,345) 86,739 277,169 1,955,129 $ 60 $ 366,054 $ 1,846,784 $ $ $ 317,078 $ 38,508 $ 78,891 $ 39,368 187 30,145 283,617 (34,202) 19,320 (99,889) (1,094) 1,265 6,143 (807) (78) (11,564) 484 (9,908) (12,544) 2,509 2,509 3,890 1,357 9,765 (234) 1,197 19,303 . (40,689) 7,072 669 28,403 $ (24,704) $ 46,476 $ 185,054 $ 13,804 $ 125,367 $ 224,422 47 CITY OF STILLWATER, MINNESOTA STATEMENT OF NET ASSETS FIDUCIARY FUNDS December 31, 2004 ASSETS Cash and pooled investments Total Assets LIABILITIES Accounts payable Total Liabilities . TIF Note Agency Fund $ $ 1,209,138 1,209,138 $ $ 1,209,138 1,209,138 The notes to the financial statements are an integral part of this statement. 48 . . . NOTE 1 . . CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement December 31, 2004 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of the State of Minnesota law. The Mayor is the president of the Council and together with the City Council comprises the governing body of the City, which is responsible for directing the activities of the City The City provides the following services police and fire protection, highways and streets, parks, storm sewer, sanitary sewer, planning, zoning, and general administration The basic financial statements of the City of Stillwater have been prepared in conformity with U.S. generally accepted accounting principles as applied to governmental units by the Governmental Accounting Standards Board (GASB). The following is a summary of the significant accounting policies: A. FINANCIAL REPORTING ENTITY As required by U.S. generally accepted accounting principles, the financial statements of the reporting entity include those of the City of Stillwater and its component unit. A component unit is a legally separate entity for which the primary government is financially accountable, or for which the exclusion of the component unit would render the financial statements of the primary government misleading. The criteria used to determine if the primary government is financially accountable for a component include whether or not the primary government appoints the voting majority of the potential component unit's board, is able to impose its will on the potential component unit, is in a relationship of financial benefit or burden with the potential component unit, or is fiscally depended upon by the potential component unit. COMPONENT UNIT In conformity with U.S. generally accepted accounting principles, the financial statements of the component unit have been included in the financial reporting entity as a discretely presented component unit. Board of Water Commission The component unit column of the accompanying financial statements includes the financial date of the Board of Water Commission. This financial information is presented in a separate column to emphasize the Board of Water Commission is legally separate from the City. The Board of Water Commission was created and prescribed by the City Charter. The Commission is a three member governing board appointed by the City Council. The purpose of the Commission is to manage, control, maintain and account for the water works system owned by the City. Financial activities and budgetary control responsibilities lie with the Commission. Debt issuance must be approved by the City Council and the legal liability for debt issuance remains with the City. Operations of the water works system are funded solely by user rate fees set by the Commission. The Commission is presented as a proprietary fund type (business-type activity). Complete audited financial statements for the Board of Water Commission may be obtained by writing the Board of Water Commission, 204 North 3rd Street, Stillwater, Minnesota 55082. OTHER ORGANIZATION The Stillwater Fire Department Relief Association is organized as a non-profit organization, legally separate from the City, by the member to provide pension and other benefits to such members, in accordance with Minnesota statutes and the Association's by-laws. Its board of directors is appointed by the membership of the Association and not by the City Council. The Association issues its own set of financial statements. All funding is conducted in accordance 49 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 . with applicable Minnesota statutes, whereby state aids flow to the Association. The Association pays benefits directly to its members Because the Association is fiscally independent of the City, the financial statements of the Association have not been included as a component of the City's reporting entity. B. BASIC FINANCIAL STATEMENTS 1. Government-Wide Statements The government-wide financial statements (i.e., the statement of net assets and the statement of activities) display information about the primary government and its component unit. These statements include the financial activities of the overall City government, except for fiduciary activities. Eliminations have been made to minimize the double-counting of internal activities. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges to external parties for support. In the government-wide statement of net assets, both the governmental and business-type activities columns: (a) are presented on a consolidated basis by column; and (b) are reported on a full accrual, economic resource basis, which recognizes all long-term assets and receivables as well as long-term debt and obligations. The City's net assets are reported in three parts: (a) invested in capital assets, net of related debt; (b) restricted net assets; and (v) unrestricted net assets. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted . resources first, then unrestricted resources as they are needed to finance qualifying activities. The statement of activities demonstrates the degree to which the direct expenses of each function of the City's governmental activities and different business-type activity are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or activity. Program revenues include: (a) fees, fines, and charges paid by the recipients of goods, services, or privileges provided by a given function or activity; and (b) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or activity. Revenues that are not classified as program revenues, including all taxes, are presented as general revenues. 2. Fund Financial Statements The fund financial statements provide information about the City's funds, including its fiduciary funds. Separate statements for each fund category--governmental, proprietary, and fiduciary--are presented. The emphasis of governmental and proprietary fund financial statements is on major individual governmental and enterprise funds, with each displayed as separate columns in the fund financial statements. All remaining governmental funds are aggregated and reported as nonmajor funds. Proprietary fund operating revenues, such as charges for services, result from exchange transactions associated with the principal activity of the fund. Exchange transactions are those in which each party receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and investment earnings, result from nonexchange transactions or incidental activities. The City reports the following major governmental funds: . General Fund The general fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund 50 . CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31,2004 St. Croix Vallev Recreation Center Fund This fund is used to account for the operation of the sports facility in Stillwater. Librarv Fund This fund is used to account for the operations of the City's library. Parks Fund The parks fund is used to account for the operations of the City's parks. Debt Service Fund The debt service fund is used to account for the accumulation of resources for, and the payment of, long-term debt principal, interest and related costs. Caoital Proiects Fund This fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds. TIF Districts Fund This fund is used to account for financial resources to be collected by and used in the City's tax increment financing districts. The City reports the following major proprietary funds: . Sanitarv Sewer Fund The sanitary sewer fund accounts for the provIsion of sanitary sewer service to the residents and commercial and industrial establishments of the City. Storm Sewer Fund The storm sewer fund accounts for the provision of storm sewer service to the residents and commercial and industrial establishments of the City. Sions and Liohtino Fund The signs and lighting fund accounts for the operation and maintenance of the City's sign and lighting system. Parkino Fund The parking fund accounts for the operation of parking facilities located in downtown Stillwater. Additionally, these financial statements report the TIF revenue note agency fund, which is a fiduciary fund type, as well as other governmental nonmajor funds aggregated in the fund financial statements. C. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING . The government-wide, proprietary fund, and fiduciary fund financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned, and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. The City and its component unit, in accordance with GASB Statement No. 20, have implemented all Financial Accounting Standards Board (FASB) pronouncements issued on or before November 30, 1989, except for those that conflict or contradict GASB 51 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 . pronouncements. The City and its component unit have elected to implement GASB pronouncements exclusively subsequent to November 30, 1989. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. The City considers all revenues to be available if they are collected within 60 days after the end of the current period. Property and other taxes, licenses, and interest are all considered to be susceptible to accrual. Expenditures are recorded when the related fund liability is incurred, except for principal and interest on long-term debt, compensated absences, and claims and judgments, which are recognized as expenditures to the extent that they have matured. Proceeds of long-term debt and acquisitions under capital leases are reported as other financing sources. The City reports deferred revenue on its governmental fund balance sheets. Deferred revenues arise when a potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred revenue also arises when resources are received prior to the incurrence of the qualifying expenditure. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred revenue is removed from the balance sheet and revenue is recognized. Proprietary funds distinguish operating revenues and expenses from nonoperating item. Operating revenues and expenses generally result from providing services and producing and delivering goods in connections with a proprietary fund's principal ongoing operations. The principal operating revenue of the City's enterprise funds are charges to customers for sales . and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. The component unit, the Board of Water Commissions, reports its financial statements under the accrual basis of accounting as a proprietary fund type. D. BUDGETS Budgets are adopted on a basis consistent with U.S. generally accepted accounting principles. Annual appropriated budgets are adopted for the general fund and other major governmental funds as follows: St. Croix Valley Recreation, Library, and Parks fund. The City also adopts a budget for the nonmajor governmental Special Events fund and Washington County Recycling Grant fund, which are not presented within these financial statements. Budgeted expenditure appropriations lapse at year end. E. LEGAL COMPLIANCE - BUDGETS The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. The City Administrator submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are conducted to obtain taxpayer comments. 3. The budget is legally approved by passage of a resolution. . 4. The City Council may authorize transfer of budgeted amounts between funds and may approve additional expenditures for departments in excess of the amount budgeted. 52 . CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 5. Formal budgetary integration is employed as a management control device during the year for the general fund and other budgeted funds. Formal budgetary integration is not employed for the debt service and the capital projects funds because effective budgetary control is achieved through general obligation bond indenture provisions and project contracts. F. CASH, CASH EQUIVALENTS AND INVESTMENTS Cash balances from ai' funds are pooled and invested to the extent available in investments authorized by Minnesota statutes. Earnings from investments are allocated to individual funds on the basis of the fund's equity in the cash and investment pool. The City provides temporary advances to funds that have insufficient cash balances by means of an advance from another fund shown as interfund receivables in the advancing fund in the governmental fund financial statements, and an interfund payable in the fund with the deficit, until adequate resources are received. These interfund balances are eliminated for the statement of net assets presentation. Investments are stated at fair value as of the balance sheet date, except for investments with original maturities of less than one year, which are carried at cost. Interest earnings are accrued at the balance sheet date. For the purposes of the state of cash flows of the proprietary funds, the City considers all cash and investments under the classifications of current assets and restricted assets to be cash and cash equivalents, except those held with a fiscal agent. . G. PREPAID ITEMS Payments made to vendors for services that will benefit periods beyond December 31,2004, are recorded as prepaid items. H. INVENTORIES The inventories of the component unit are valued at the lower of cost (first-in, first-out method) or market I. PROPERTY TAX LEVY AND REVENUE RECOGNITION On or before July 1 each year, all departments of the City submit budget requests to the City Administrator so that a budget may be prepared and a tax levy adopted for the following fiscal year. The budget is prepared by fund, function and department and includes information on the past year, current year estimates, and requested appropriations for the next fiscal year. Revenue estimates are prepared by the Finance Department, including the estimated tax levy needed to support City expenditures. The proposed budget and tax levy is presented to the City Council for review by August 31. The city Council reviews and makes changes to the proposed budget and tax levy. By September 15, a "proposed tax levy" is certified to the State of Minnesota and Washington County. . Minnesota statutes require the counties to send out preliminary tax notices to all property owners showing the prior year's tax levy and proposed tax levy, including dollars and percentage increase or decrease between years for all taxing jurisdiction. After November 25, and before December 25, Minnesota statutes require the City to hold a public hearing and present the budget and proposed tax levy to the citizens. The City Council must adopt the final budget and "final tax levy" after closing the public hearing. The final tax levy must be less than or equal to the proposed tax levy. 53 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 . The final tax levy must be certified to Washington County be December 28 or the previous year's tax levy will be used by default. The County is responsible for billing and collecting all property taxes for itself, the City, the local School District and other taxing authorities. Such taxes become a lien on January 1 and are recorded as receivables by the City at that date. Real property taxes are payable (by property owners) on May 15 and October 15 of each calendar year. Personal property taxes are payable by taxpayers on February 28 and June 30 of each year. These taxes are collected by the County and remitted to the City on or before July 15 and December 15 of the same year. Delinquent collections for November and December are received the following January. The City has no ability to enforce payment of property taxes by property owners. The County possesses this authority. Within the governmental fund financial statements, the City recognizes property tax revenue when it becomes both measurable and available to finance expenditures of the current period. In practice, current and delinquent taxes and State credits received by the City in July, December and the following January are recognized as revenue for the current year. Taxes and credits not received at the year-end are classified as delinquent and due from county taxes receivable. The portion of delinquent taxes not collected by the City in January is fully offset by deferred revenue because it is not available to finance current expenditures. Property tax levies in governmental activities is susceptible to full accrual on the government- wide statements. J. SPECIAL ASSESSMENT REVENUE RECOGNITION Special assessments are levied against benefited properties for the cost or a portion of the cost of special assessment improvement projects in accordance with State Statutes. These assessments are collectible by the City over a term of years usually consistent with the term of the related bond issue. Collection of annual installments (including interest) is handled by the County Auditor in the same manner as property taxes. Property owners are allowed to (and often do) prepay future installments without interest or prepayment penalties. . Within the fund financial statements, the revenue from special assessments is recognized by the City when it becomes measurable and available to finance expenditures of the current fiscal period. In practice, current and delinquent special assessments received by the City are recognized as revenue for the current year. Special assessments are collected by the County and remitted by December 31 (remitted to the City the following January) and are also recognized as revenue for the current year. All remaining delinquent, deferred and special deferred assessments receivable in governmental funding are completely offset by deferred revenues. Special assessment levies in governmental activities is susceptible to full accrual on the government-wide statements. Once a special assessment roll is adopted, the amount attributed to each parcel is a lien upon that property until full payment is made or the amount is determined to be excessive by the City Councilor court action. If special assessments are allowed to go delinquent, the property is subject to tax forfeit sale and the first proceeds of that sale (after costs, penalties and expenses of sale) are remitted to the City in payment of delinquent special assessments. Generally, the City will collect the full amount of its special assessments not adjusted by City Councilor court action. Pursuant to State Statutes, a property shall be subject to a tax forfeit sale after three years unless it is homesteaded, agricultural or seasonal recreational land in which event the property is subject to such sale after five years. . K. INTERFUND RECEIVABLES/PAY ABLES During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables are classified as interfund 54 . CITY OF STillWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 receivables and payables on the governmental fund balance sheets. The non-current portion of interfund loans, if any, is reported as "advances to/from other funds." Advances between funds are offset by a fund balance reserve account In applicable governmental funds to indicate they are not available for appropriation and are not expendable from available financial resources. L. CAPITAL ASSETS Capital assets, which include property, plant, equipment, and infrastructure assets (eg. roads, sidewalks, street lights, and similar items) are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets exceeding the City's capitalization threshold of $1,000 are recorded at historical cost or estimated historical cost if purchased or constructed. The cost of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. . Depreciation on exhaustible assets is recorded as an allocated expense in the Statement of Activities with accumulated depreciation reflected in the Statement of Net Assets. Capital assets are depreciated using the straight-line method over their estimated useful lives. Because surplus assets are sold for an immaterial amount when declared as no longer needed for City purposes, no salvage value is taken into consideration for depreciation. Useful lives vary from 3 to 30 years for Buildings, Office Furniture and Equipment, Vehicles, Machine Shop and Equipment and Other assets, and 25 to 40 years for Infrastructure. Capital assets not being depreciated include land. Comoonent Unit Utility plant, property, and equipment are recorded at cost, or in the case of contributions, at fair market value to the time received. Depreciation is calculated using the straight-line method over the assets' estimated useful lives, ranging from five to fifty years. M. COMPENSATED ABSENCES Sick leave and vacation benefits accrue to employees based upon their term of employment and in accordance with the individual labor agreements. Vested or accumulated vacation or sick leave is accrued as incurred in the government-wide and proprietary fund financial statements. No liability is recorded for nonvesting accumulating rights to receive sick pay benefits. Comoonent unit The Board of Water Commission records a long-term liability for employee compensated absences consisting of vested sick pay and current liability for vested vacation. Employees may carry over five vacations days and one hundred sick days. Employees are compensated for sick days in excess of one hundred days at year end and for all vested sick days and vacations days upon termination. N. LONG-TERM OBLIGATIONS . In the entity-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities. Bond premiums and discounts are deferred and amortized over the life of the bonds using the straight-line method. Bond issue costs, if material, are reported as prepaid items and amortized over the term of the related debt using the straight-line method. 55 NOTE 2 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 . In the governmental fund financial statements, bond premiums and discounts, as well as bond issue costs are recognized during the current period. The face amount of the debt issue is reported as on other financing source. Premiums received on debt issuances are reported as other financing sources while discounts are reported as other financing uses. Issue costs are reported as debt service expenditures. O. FUND EQUITY In the governmental fund financial statements, reservations of fund balance represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. P. INTERFUND TRANSACTIONS Interfund service transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from it that are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures or expenses in the fund that is reimbursed. All other interfund transactions, except Interfund service transactions and reimbursements, are reported as transfers. Nonrecurring or nonroutine permanent transfers of equity are reported as transfers. All other interfund transfers are reported as operating transfers. All interfund transactions are eliminated except for activity between governmental activities . and business-type activities for presentation in the entity-wide statements of net assets and statements of activities. DEPOSITS AND INVESTMENTS DEPOSITS In accordance with Minnesota statutes, the City maintains deposits at those depository banks authorized by the City Council, all of which are members of the Federal Reserve System. Minnesota statutes require that all City deposits be protected by insurance, surety bond, or collateral. The market value of collateral pledged must equal 110% of the deposits not covered by insurance or bonds. Authorized collateral includes the legal investments described below and certain other state or local government obligations. Minnesota Statutes require that securities pledged as collateral be held in safekeeping by the City Treasurer or in a financial institution other than that furnishing the collateral. At year-end, the carrying amount of the City's deposits was $2,488,092 and the bank balance was $2,522,795. The entire bank balance was covered by Federal depository insurance or by collateral held by the City's agent in the City's name. Comoonent Unit The Board of Water Commissions had deposits with a carrying amount of $1,736,465 and the . bank balance was $1,741,785. These deposits were fully insured and/or collateralized. The collateral is held by the Commission's custodial bank in the Commission's name. 56 . CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 INVESTMENTS Minnesota statutes authorize the City to invest in the following: a) Direct obligations or obligations guaranteed by the United States or its agencies, its instrumentalities, or organizations created by an act of Congress, excluding mortgage-backed securities defined as high risk. b) Shares of investment companies registered under the Federal Investment Company Act of 1940 and whose only investments are in securities described in (a) above, general obligation tax-exempt securities, or repurchase or reverse repurchase agreements c) General obligations of the State of Minnesota or any of its municipalities d) Bankers acceptance of United States banks eligible for purchase by the Federal Reserve System. e) Commercial paper issued by United States corporations or their Canadian subsidiaries, of the highest quality, and maturing in 270 days or less. f) Repurchase or reverse repurchase agreements with banks that are members of the Federal Reserve System with capitalization exceeding $10,000,000; a primary reporting dealer in U.S. government securities to the Federal Reserve Bank of New York; certain Minnesota securities broker-dealers; or, a bank qualified as a depositor. . Cash and Investment balances as of December 31,2004 are as follows: Payable Payable Due Within 12/31/2003 Additions Retirements 12/31/2004 One Year Lona-term liabilities Primary government: Governmental activities Bonds payable $ 28,895,000 $ 5.535,000 S 3,145,000 $ 31,285,000 $ 2,980.000 Capital lease 436,891 213.357 223,534 223.534 Loans payable 1,632,500 195,000 1.437.500 195,000 Compensated absences 600.015 497,127 369.639 727.503 142.050 Governmental activities Long-term liabilities 31,564,406 6.032,127 3.922.996 33.673.537 3,540,584 Business-type activities Compensated absences 24.881 55,918 27,515 53,284 12.620 Total long-term liabilities - Primary government: $ 31,589,287 S 6,088,045 $ 3,950,511 $ 33,726,821 $ 3,553,204 Component Unit: Bonds payable 1,060,000 90,000 970,000 90,000 Compensated absences 75,473 11,224 24,545 62.152 Total long-term liabilities - component unit 1,135,473 11.224 114,545 1,032,152 90.000 Total long-term liabilities $ 32,724,760 $ 6,099,269 $ 4,065,056 $ 34,758,973 $ 3,643,204 . The City's investments are categorized to give an indication of the level of custodial credit risk assumed at year-end. Category 1 includes investments that are insured or registered or for which the securities are held by the City or its agent in the City's name. Category 2 includes uninsured or unregistered investments for which the securities are held by the counterparty's trust department or agent in the City's name. Category 3 includes uninsured and unregistered investments for which the securities are held by the counterparty or by its trust department or agent but not in the City's name. 57 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) . December 31, 2004 NOTE 3 CAP IT AL ASSETS Capital asset activity for the year ended December 31, 2004 was as follows: Beginning Ending Balance Increases Decreases Balance Governmental Activities: Capital Assets, Not Being Depreciated Land $ 6,875,603 $ 382.739 $ 4,020 $ 7,254,322 Construction in Process 10,024,797 6,369.152 2,085,170 14,308,779 Total capital assets, not being depreciated 16,900,400 6,751.891 2,089,190 21,563,101 Capital Assets, Being Depreciated: Buildings and Other Improvements 21,869,951 143,935 22,013,886 Improvements Other Than Buildings 1,204,350 103,944 1,308,294 Machinery and Equipment 3,361,706 409,206 132,107 3,638,805 Vehicles 3,554,705 301,090 102,851 3,752,944 Infrastructure 21,572,421 1,961,344 23,533,765 Total Capital Assets, Being Depreciated 51,563,133 2,919,519 234,958 54,247,694 Accumulated Depreciation for: Buildings and Other Improvements 4,119,425 756,570 4,875,995 Improvements Other Than Buildings 455,863 54,952 510,815 Machinery and Equipment 1,669,063 349,330 127,735 1,890,658 Vehicles 1,683,375 297,791 102,850 1,878,316 . Infrastructure 5,849,234 698,946 6,548,180 Total Accumulated Depreciation 13,776,960 2,157,589 230,585 15,703,964 Total Capital Assets, Being Depreciated, Net 37,786,173 761,930 4,373 38,543,730 Governmental Activities Capital Assets, Net $ 54,686,573 $ 7,513,821 $ 2,093,563 $ 60,106,831 Business-Type Activities: Capital Assets, Not Being Depreciated Land $ 122,920 $ $ $ 122,920 Construction in Process 9,242 278,951 288,193 Total capital assets, not being depreciated 132,162 278,951 411,113 Capital Assets, Being Depreciated: Improvements Other Than Buildings 270,863 270,863 Machinery and Equipment 194,829 59,097 253,926 Vehicles 400,158 400,158 Infrastructure 9,109,902 317,078 9,426,980 Total Capital Assets, Being Depreciated 9,975,752 376,175 10,351,927 Accumulated Depreciation for: Improvements Other Than Buildings 81,259 18,058 99,317 Machinery and Equipment 74,425 22,310 96,735 Vehicles 115,988 33,371 149,359 Infrastructure 2,714,652 209,879 2,924,531 Total Accumulated Depreciation 2,986,324 283,618 3,269,942 Total Capital Assets, Being Depreciated, Net 6,989,428 92,557 7,081,985 Business-Type Capital Assets, Net $ 7,121,590 $ 371,508 $ $ 7,493,098 . 58 . . . NOTE 4 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 Beginning Ending Balance Increases Decreases Balance Component Unit: Capital Assets, Not Being Depreciated Land $ 4,987 $ $ $ 4.987 Capital Assets, Being Depreciated: Equipment 501,134 16,413 4,492 513.055 Distribution System 12,348,195 1,443,508 13.791.703 Total Capital Assets, Being Depreciated 12,849,329 1,459,921 4,492 14,304,758 Accumulated Depreciation for: Equipment 321,920 38,575 4,220 356,275 Distnbution System 3,335,699 297,744 3,633,443 Total Accumulated Depreciation 3,657,619 336,319 4,220 3,989,718 Total Capital Assets, Being Depreciated, Net 9,191,710 1,123,602 272 10,315,040 Component Unit Capital Assets, Net $ 9,196,697 $ 1,123,602 $ 272 $ 10,320,027 Depreciation expense was charged to governmental functions as follows: General government Public safety Public works Culture and Recreation Total Depreciation Expense, Governmental Activities $ 237,866 227,238 994,025 698,460 $ 2,157,589 CITY INDEBTEDNESS The City issues general obligation bonds for general government, improvement, revenue and tax increment activities. General obligation bonds are direct obligations of the City and pledge the full faith, credit, and taxing power of the City. The general government bonds outstanding are to be repaid from general tax levies. The improvement debt is expected to be repaid primarily from the special assessments to benefited properties. Debt service funds related to the retirement of the improvement bond issues having a fund balance of $1,381,332 as of December 31, 2004, have been established to cover defaults by the property owners. Delinquent and deferred special assessments receivable as of December 31, 2004, amount to $3,081,196. The revenue bonds are expected to be paid from revenues generated from the project. The tax increment bonds outstanding are to be paid from the pledged tax increment revenues. Total interest incurred and charged to expense during the year ended December 31, 2004 in the government-wide financial statements of the primary government was $1,333,700. Component Unit The Board of Water Commission interest incurred and charged to expense was $50,740 during 2004. 59 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31,2004 . City indebtedness at December 31, 2004 is composed of the following: Final Issue Matunty Interest Onglnal Payable Date Date Rate Issue 12/31/2004 Primary Government, Governmental Activities: 80nds Payable: 1993C General Government 09/01/93 02/01/09 4.80% 1,840,000 360,000 19940 General Government 07/01/94 02/01/05 5.33% 170,000 20,000 1996A General Government 05/01/96 02/01/21 5.44% 5,530,000 3,510,000 1997 A General Government 06/03/97 02/01/07 3.80%-490% 705,000 100,000 19988 General Government 02/01/98 02/01/19 456% 2,500,000 1,575,000 2000C General Government 04101/00 02/01/10 400%-52% 990.000 560,000 2002A General Government 02/07/02 02/01/22 5.13% 7,840,000 7,185,000 2003A General Government 04/01/03 02/01/11 267% 1,345,000 1,190,000 2003HS General Government 02/04/03 07/01/09 3.00% 200,000 140,000 20048 General Government 03/01/04 02/01/12 2.00%-3.15% 755,000 755,000 2004P General Government 10/15/04 11/05/06 3.00% 85,000 85,000 1997B Improvement Bonds 06/03/97 02/01/08 425%-500% 485,000 190,000 1998C Improvement Bonds 12/01/97 02/01/09 423% 665,000 325,000 2000A Improvement Bonds 04/01/00 02/01/10 4.30%-5,15% 1,390,000 790,000 2004A Improvement Bonds 03/01/04 02/01/17 2.00%-380% 4,695,000 4,695,000 1998A Revenue 01/01/98 06/01/18 4,80% 4,610,000 3,140,000 20000 Revenue 04/01/00 06/01/20 500%-575% 2,135,000 1,920,000 1993A Tax Increment 09/01/93 02/01/07 4.66% 1,000,000 300,000 1996A Tax Increment 05/01/96 02/01/05 471% 810,000 110,000 2000F Tax Increment 11/15/00 02/01/07 4.40%-465% 2,265,000 1,220,000 2003B Tax Increment 04/01/03 02/01/13 2.97% 3,435,000 3,115,000 . Total Bond Payable 43,450,000 31,285,000 Capital Lease Obligation 05/31/02 01/13/05 4.77% 650,268 223,534 Loans Payable State of Minnesota 02/24/00 01/31/11 N/A 1,100,000 715,000 State of Minnesota 08/26/02 01/31/13 N/A 850,000 722,500 Total Loans Payable 1,950,000 1 ,437,500 Total Long-Term Debt, Primary Government Governmental Activities 46,050,268 32,946,034 Component Unit: 2000B Revenue 04101/00 02/01/15 4.00%-5.00% 1,330,000 970,000 Total Long-Term Debt - Reporting Entity $ 44,780,000 $ 33,916,034 Minimum annual principal and interest payments required to retire long-term debt, including capital lease obligations, but not including compensated absences payable are as follows. Primary Government Governmental Activities Component Unit Principal Interest Principal Interest Total Years ending December 31, 2005 $ 3,398,534 $ 1,233,309 $ 90,000 $ 48,228 $ 4,770,071 2006 3,335,000 1,110,126 90,000 43,863 4,578,989 2007 3,300,000 994,484 90,000 39,408 4,423,892 2008 2,670,000 891,389 90,000 34,885 3,686,274 2009 2,695,000 799,337 90,000 30,318 3,614,655 2010 - 2014 10,057,500 2,700,925 435,000 81,641 13,275,066 . 2015-2019 5,900,000 1,068,032 85,000 2,338 7,055,370 2020 - 2022 1,590,000 99,396 1,689,396 Total $ 32,946,034 $ 8,896,998 $ 970,000 S 280,681 S 43,093,713 60 . CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 The following is a schedule of changes in City indebtedness for the year ended December 31, 2004: Payable Payable Due Within 12/31/2003 Additions Retirements 12/31/2004 One Year Lonq-term liabilities Primary government: Governmental activities Bonds payable S 28.895000 S 5535,000 $ 3,145,000 $ 31,285,000 $ 2,980,000 Capital lease 436,891 213,357 223,534 223,534 Loans payable 1,632.500 195,000 1.437,500 195,000 Compensated absences 600.015 497,127 369,639 727,503 142,050 Governmental activities Long-term liabilities 31,564,406 6,032,127 3,922,996 33,673,537 3,540,584 Business-type activities Compensated absences 24.881 55.918 27,515 53,284 12,620 Total long-term liabilities - Primary government: $ 31,589,287 $ 6.088,045 $ 3,950,511 $ 33,726,821 $ 3,553,204 Component Unit: Bonds payable 1,060,000 90,000 970,000 90,000 Compensated absences 75.473 11,224 24,545 62,152 Total long-term liabilities - component unit 1,135.473 11,224 114,545 1,032,152 90,000 . Total long-term liabilities $ 32,724,760 $ 6,099,269 $ 4,065,056 $ 34,758,973 $ 3,643,204 At December 31, 2004, fixed assets under capital lease recognized on the balance sheet are $223,534 with accumulated depreciation of $52,021. Also, for the governmental activities, compensated absences are generally liquidated by the General Fund. NOTE 5 CONTRACTUAL COMMITMENTS During 2004, the City of Stillwater worked various capital improvement projects. The committed contract balance for these projects in process on December 31, 2004 was approximately $2,587,923. NOTE 6 DEFINED BENEFIT PENSION PLANS - STATEWIDE A. PUBLIC EMPLOYEES RETIREMENT ASSOCIATIONS Plan Descriotion All full-time and certain part-time employees of the City of Stillwater are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) which is a cost-sharing, multiple-employer retirement plan. This plan is established and administered in accordance with Minnesota Statutes, Chapter 353 and 356. . PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, firefighters and peace officers who qualify for membership by statute are covered by the PEPFF. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligible members. Benefits are established by State Statute, and vest after three years of credited service. The defined retirement benefits are based on a 61 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31,2004 . member's highest average salary for any five successive years of allowable service, age, and years of credit at termination of service. Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring member receives the higher of step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2) Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For PERF members hired prior to July 1, 1989 whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. Normal retirement age is 65 for Basic and Coordinated members hired prior to July 1, 1989. Normal retirement age is the age for unreduced Social Security benefits capped at 66 for Coordinated members hired on or after July 1, 1989. A reduced retirement annuity is also available to eligible members seeking early retirement. There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree, no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will be pay,able over joint lives. Members may also leave their contributions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. . Refunds of contributions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet, are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF. That report may be obtained on the web at mnpera.org, by writing to PERA at 60 Empire Drive #200, St. Paul, Minnesota, 55103-2088 or by calling (651) 296-7460 or 1-800-652-9026. Fundinq Policv Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions. These statutes are established and amended by the state legislature. The City makes annual contributions to the pension plans equal to the amount required by state statutes. PERF Basic Plan members and Coordinated Plan members are required to contribute 9.10% and 5.10% respectively, of their annual covered salary. The Commission is required to contribute the following percentages of annual covered payroll: 11.78% for Basic Plan PERF members, and 5.53% for Coordinated Plan PERF members. The City's contributions to the Public Employees Retirement Fund for the years ending December 31, 2004, 2003, and 2002 were $165,497, $144,899, and $150,168, respectively. The City's contributions to the Public Employees Police & Fire Fund for the years ending December 31,2004,2003, and 2002 were $165,538, $161,454, and $156,472, respectively. The City's contributions were equal to the contractually required contributions for each year as set by state statute. e The Board of Water Commission employees also participate in the Public Employees Retirement Fund. The Commission's contributions to the Public Employees Retirement Fund for the years ending December 31, 2004, 2003, and 2002 were $17,303 $17,008, and $15,100, respectively. 62 . CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 B. STILLWATER FIRE DEPARTMENT RELIEF ASSOCIATION Plan Description The Stillwater Fire Department Relief Association (the Association) is the administrator of a single-employer defined benefit pension plan which operates under the provisions of Minnesota statutes Chapter 424A, as amended The plan provides for retirement, disability, and death benefits to its plan members and their beneficiaries. Benefits are established by state statute. The Association is governed by a board of nine members: six board members are elected by the members of the Association, while the Stillwater mayor, city treasurer, and fire chief are ex-officio members of the Board of Trustees. Benefits are payable in a lump sum, based upon years of service, to eligible members of the Stillwater Fire Department Relief Association. At December 31, 2004, the benefit level was at $4,200 per year of service. The Stillwater Fire Department Relief Association issues a publicly available financial report that includes the financial statements for the organization. That report may be obtained by contacting the Fire Department at the City of Stillwater Fundinq Policv . Minnesota statutes specify minimum contributions that may be required from the City on an annual basis. These minimum contributions are determined based on the amount required to meet normal cost plus amortizing any prior year's service cost over a ten-year period. A contribution was not required from the City for the year ended December 31, 2004. The Stillwater Fire Department Relief Association also received funding from the Minnesota two percent fire premium tax The City receives the contribution and is required by state statute to pass this through as payment to the Association. Investment earnings also add to the resources available for benefits. Annual Pension Cost and Net Pension Obliqation The City's annual pension cost and net pension obligation for the year ended December 31, 2004, were as follows: Annual Required Contribution Interest on Net Pension Obligation Adjustment to Annual Required Contribution Annual Pension Cost Contributions Made Increase (Decrease) in Net Pension Obligation Net Pension Obligation - Beginning of Year Net Pension Obligation - End of Year $ 164,408 164,408 164,408 . The annual required contribution for the current year was determined as part of a December 31, 2002 actuarial valuation using the entry age actuarial cost method. The significant actuarial assumptions included: (a) 5% investment rate of return; and (b) age and service retirement was assumed to incur at age 50. Net pension obligations on annual actuarial basis are not calculated for individual volunteer fire relief associations since state statutes permit alternate calculation of required reserves based on overall actuarial assumptions. 63 NOTE 7 NOTE 8 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31,2004 . The City's net pension obligation for the Association for the years ended December 31, 2004, 2002 and 2001 are as follows Annual Pension Cost (APC) Percentage of APC Contributed Net Pension Obligation 2004 $164,408 100% N/A 2002 $101,410 100% N/A 2003 $126,454 100% N/A Membership of the Association at December 31,2004, was comprised of the following: Terminated Members Entitled to Benefits But Have Not Yet Received Them Active Plan Participants Vested Partially Vested Non-Vested Total 8 8 18 2 36 Contributions Reouired and Contributions Made The City makes contributions to the Association annually in an amount equal to the Fire Aid received from the State of Minnesota. The City of Stillwater is required to make additional contributions to the Association in the following year if the following year's anticipated administrative expenses plus the anticipated increase in the required reserves plus . amortization of the original unfunded accrued liability exceeds the anticipated revenues. The City was not required to may any contributions in excess of the Fire Aid for 2004, 2003 and 2002. The contributions made by the City to the Association for 2004, 2003, and 2002 were $164,408, $126,454, and $101,410, respectively. Related Partv Investments As of December 31, 2004 and for the year then ended, the Association held no securities issues by the City or other related parties. POST EMPLOYMENT HEALTH CARE BENEFITS Pursuant to the various union contracts and the personnel policy, the City provides certain health care benefits for retired employees until their death. Substantially all of the City's employees hired before December 31, 1988 may become eligible for those benefits if they reach normal retirement age while working for the City. The cost of retiree health care benefits is recognized as an expenditure as claims are paid. In 2004, those costs totaled approximately $298,505 and there were 40 participants eligible for benefits in 2004. STEWARDSHIP COMPLIANCE AND ACCOUNTABILITY Exoenditures in Excess of Budaet Actual expenditures exceeded 2004 budgets in the following fund: St. Croix Valley Recreation Center Fund Budget $ 894,565 . Actual $ 1,023,874 Expenditures in the St. Croix Valley Recreation Center fund exceed appropriations by $129,309 primarily as a result of user activity and revenues exceeding budget 19% ($220,367). These additional revenues allowed the fund to incur additional program expenditures but the budget was 64 . . . NOTE 9 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 not amended to reflect a higher level of activity than originally anticipated All related expenditures were approved by the City Council Deficit Fund Eauitv On December 31. 2004, the following funds had a deficit equity: Miscellaneous Grant Fund Signs and Lighting Fund Amount $ 16.494 156,498 The Miscellaneous Grant fund deficit will be eliminated with additional grant fund allocations. The Signs and Lighting fund equity deficit will be eliminated with future service charge receipts. RESERVATIONS AND DESIGNATIONS OF FUND BALANCE At December 31, 2004, the City had reserved or designated portions of its fund balance through legal restrictions, city Council action, policy and/or intent. The following is a summary of the reservations and designations: General Fund: Reserved for federal forfeiture grant Reserved for prepaid items Designated for compensated absences Special Revenue Fund: Reserved for prepaid items Reserved for Library construction Debt Service Funds: Reserved for debt retirement Capital Projects Funds: Reserved for advance to other funds Reserved for TIF related projects Reserved for capital improvements $ 7,400 63,057 585,453 7,177 1,567,497 5,970,718 230,340 2,171,474 10,191,611 NOTE 10 CONTINGENCIES Federal and State Funds - The City receives financial assistance from federal and state governmental agencies in the form of grants. The disbursement of funds received under these programs generally requires compliance with the terms and conditions specified in the grant agreements and are subject to audit by the grantor agencies. Any disallowed claims resulting from such audits could become a liability of the applicable fund. However, in the opinion of management, any such disallowed claims will not have a material effect on any of the financial statements of the individual fund types included herein or on the overall financial position of the City at December 31,2004. Litioation - The City attorney has indicated that existing and pending lawsuits, claims and other actions in which the City is a defendant are either covered by insurance; of an immaterial amount; or, in the judgement of the City attorney, remotely recoverable by plaintiffs. 65 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31,2004 . NOTE 11 INTERFUND RECEIVABLES AND PAYABLES Individual fund receivable and payable balances at December 31,2004 are as follows: Interfund Receivable Capital Projects Capital Projects Total Interfund Payable Signs and Lighting Miscellaneous Grants Amount $165,470 36,145 $201,615 Advances to Other Funds Capital Projects Advances from Other Funds TIF Districts Amount $230,340 Due from Primary Government Board of Water Commission Board of Water Commission Total Due to Component Unit Capital Projects Sanitary Sewer Amount $103,495 20,394 $123,889 The interfund receivable/payable balances represent the elimination of negative cash balances within the interfund payable fund. Advance to/from other funds represents a cash advance to the TIF District for project start-up costs. NOTE 12 INTERFUND TRANSFERS Funds are transferred from one fund to support expenditures of other funds in accordance with . authority established for the individual fund. Transfers between individual major funds, and nonmajor governmental funds in the aggregate fund types during the year ended December 31, 2004 were as follows: Transfers In St. Croix Valley Other General Recreation Debt Capital Nonmajor Transfers Out Fund Center Librarv Parks Service Projects Funds Totals General Fund $ $ $ 841,295 $ 521,022 $ $ 65,000 $ 22,100 $ 1,449,417 St. Croix Valley Recreation Center 261,135 261,135 Debt Service 181,013 181,013 Capital Projects 376,113 13,254 28,780 217,947 464,297 1,100,391 TIF Districts 1,140,225 1,140,225 Other Nonmajor Governmental Funds 110,000 2 110,002 Sign and Lighting 265,000 265.000 Totals $486,113 $ 13,254 $ 870,077 $ 738,969 $ 1,865,657 $ 511,013 $ 22,100 $ 4,507,183 NOTE 13 TAX INCREMENT FINANCING AUTHORITY The City is the administering authority for the following tax increment financing districts: Development District #1, Tax Increment District #1. Downtown and Industrial Park scattered sites . The District is a redevelopment district authorized by Minnesota Statutes Chapter 472-A. It was established in 1985 and will have a 25 year duration upon receipt of the first tax increment. Additional information is as follows: Current tax capacity $ 1,307,031 66 . CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31,2004 Original tax capacity 269,965 Captured tax capacity Retained by authority Fiscal disparity deduction 1,307,066 694,497 345,569 Total bonds issued and outstanding at December 31,2004 1,220.000 First tax increment receipt 1996 Date of required decertification December 31,2011 Development District #1, Tax Increment District #3. Arkell Proiect The District is a housing district authorized by Minnesota Statutes Chapter 472-A. It was established in 1985 and will have a 25 year duration upon receipt of the first tax increment. Additional information is as follows: Current tax capacity Original tax capacity $ 233,7 46 737 Captured tax capacity retained by authority 233,009 . Total bonds issued and outstanding at December 31,2004 110,000 First tax increment receipt 1987 Date of required decertification December 31,2012 Development District #1, Tax Increment District #4. Woodland Lakes Proiect The District is a redevelopment district authorized by Minnesota Statutes Chapter 472-A. It was established in 1986 and will have a 25 year duration upon receipt of the first tax increment. Additional information is as follows: Current tax capacity Original tax capacity $ 640,406 3,641 Captured tax capacity retained by authority 636,765 Total bonds issued and outstanding at December 31, 2004 3,115,000 First tax increment receipt 1987 Date of required decertification December 31,2012 Development District # 1. Tax Increment District #6. Jr, Hiqh . The District is a redevelopment district authorized by Minnesota Statutes Chapter 469. It was established in 1993 and will have a 25 year duration upon receipt of the first tax increment. Additional information is as follows: Current tax capacity Original tax capacity $ 90,1 50 3 67 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 . Captured tax capacity retained by authority 90,147 Total bonds issued and outstanding at Decem ber 31, 2004 300,000 First tax increment receipt 1995 Date of required decertification December 31, 2019 Development District #2. Tax Increment District #8. ANCHOBAYPRO. Inc. The District is a housing district authorized by Minnesota Statutes Chapter 469. It was established in 2000 and will have a 25 year duration upon receipt of the first tax increment. Additional information is a follows: Current tax capacity Original tax capacity $ 104,462 14,836 Captured tax capacity 89,626 First tax increment receipt 2002 Date of required decertification December 31, 2027 . Development District #1. Tax Increment District #9. Curve Crest Villas This District is a housing district authorized by Minnesota Statutes Chapter 469. It was established in 2002 and will have a 25-year duration upon receipt of the first tax increment. Additional information is as follows: Current tax capacity Original tax capacity $ 46,250 2,661 Captured tax capacity 43,589 First tax increment receipt 2004 Date of required decertification December 1, 2029 Development District #1. Tax Increment District #10. Scattered Site Housino Proiects The District is a redevelopment district authorized by Minnesota Statutes Chapter 469. It was established in 2004 and will have a 25 year duration upon receipt of the first tax increment. Additional information is a follows: Current tax capacity Original tax capacity $ 86,340 81,704 Captured tax capacity 4,636 . First tax increment receipt 2004 Date of required decertification December 31,2030 68 . . . NOTE 14 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 RISK MANAGEM ENT The City is exposed to various risks of loss related to: torts; theft of, damage to and destruction of City assets; errors and omissions; injuries to employees; and natural disasters The City has entered into a joint powers agreement with the League of Minnesota Cities Insurance Trust (LMCIT) to protect the City in the event of loss. The LMCIT is a public entity risk pool currently operating as a common risk management and insurance program for Minnesota cities. The agreement for formation of the LMCIT provides that the pool will be self-sustaining through member premiums and will reinsure through commercial companies for claims in excess of reserved amounts for each insured event. The pool can make additional assessments to make the pool self-sustaining. The City has determined that it is not possible to estimate the amount of such additional assessments, if any; however, they are not expected to be material to these financial statements. There have been no significant reductions in insurance coverage during 2004 and settlements have not exceeded insurance coverage during the current year and prior three years. The State of Minnesota mandates and regulated workers' compensation insurance and the City of Stillwater also purchased this required coverage from the LMCIT. Component Unit The Board of Water Commission is exposed to various risks of loss related to: torts; theft of, damage to and destruction of City assets; errors and omissions; injuries to employees; and natural disasters for which the Board of Water Commission carried commercial insurance. There have been no significant reductions in insurance compared to the prior year, and settlement amounts have not exceeded insurance coverage for the current year or the three prior years. NOTE 15 CONDUIT DEBT OBLIGATIONS The City has authorized the issuance of the following conduit debt obligations: Award Issue Outstanding Type Date Amount 12/31/2004 Multi-family Housing Revenue Refunding 11/19/1996 1,740,000 $ 1,580,000 Taxable Multi-family Housing Refunding 11/19/1996 385,000 305,000 Multi-family Housing Revenue Refunding 11/19/1996 2,550,000 2,265,000 Variable Rate Demand Private School Facility Revenue 12/5/2000 3,155,000 3,155,000 Variable Rate Demand Multi-family Housing Revenue 6/4/2002 7,880,000 7,800,000 Total $ 15,105,000 These bonds are secured by the property financed and are payable solely from pledged revenues in accordance with the terms of the indenture. The bonds do not constitute a debt or indebtedness of the City or a charge against the general credit or taxing powers of the City. The bonds do not constitute indebtedness, pecuniary liability, general or moral obligation or pledge of faith or credit or any taxing power. Accordingly, these bonds have not been included or reported in the accompanying financial statements. 69 CITY OF STILLWATER, MINNESOTA Notes to the Financial Statement (Continued) December 31, 2004 NOTE 16 SUBSEQUENT EVENTS Subsequent to December 31, 2004, the City Council authorized the issuance and public sale of $1,480,000 General Obligation Capital Outlay Bonds, Series 2005A, $3,160,000 General Obligation Refunding Bonds, Series 2005B and $2,695,000 General Obligation Sports Center Refunding Bonds, Series 2005C. These bonds were issued on and dated March 10, 2005. 70 . . . . Combining and Individual Fund Financial Statements . . . . . Nonmajor Governmental Funds Special Revenue Funds Special revenue funds are used to account for specific revenues that are restricted to expenditures for a particular purpose. Special Events Fund - to account for special events held within the City and sponsored by City civic organizations. Financing is primarily from the General fund and service charges. Librarv Donations Fund - to account for fund received specifically used for library functions that are not part of the library operating budget. Park Dedication Fund - to account for fees paid by developers and legally restricted to capital outlay for City parks. Public Safety Proarams Fund - to account for funds received for the City's public safety programs. Affordable Housina Fund - to account for funds received for the City's affordable housing program. Washinaton County Recvclina Grant Fund - to account for funds received from Washington County to fund the recycling fund within the City. Miscellaneous Grants Fund - to account for grant funds received used to fund various projects/services within the City. CITY OF STILLWATER COMBINING BALANCE SHEET . NONMAJOR GOVERNMENTAL FUNDS December 31,2004 Special Revenue -- -.-..--.----- _'H _ Special Library Park Events Donations Dedication ASSETS Cash and pooled investments $ 4,765 $ 1,680,923 $ 178,766 Accrued interest receivable 4,454 823 Accounts receivable Due from other governments Total Assets 4,765 1,685,377 179,589 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable 11,345 Contracts payable Due to other governments 17 Interfund payable Total Liabilities 11,362 Fund balance: . Reserved for: Capital projects 1,567,497 Unreserved reported in: Undesignated: Special Revenue Funds 4,765 106,518 179,589 Total fund balance 4,765 1,674,015 179,589 Total liabilities and fund balance $ 4,765 $ 1,685,377 $ 179,589 . 74 . Special Revenue Total Washington Nonmajor Public Safety Affordable County Miscellaneous Governmental Programs Housing Recycling Grant Grants Funds $ 101,189 $ 61,831 $ 58,210 $ $ 2,085,684 1,158 394 264 7,093 14,182 14,182 15,012 15,012 102,347 62,225 58,4 7 4 29,194 2,121,971 5,449 300 9,543 26,637 5,476 5,493 36,145 36,145 10,925 300 45,688 68,275 . 1,567,497 91,422 62,225 58,174 (16,494) 486,199 91,422 62,225 58,174 (16,494) 2,053,696 $ 102,347 $ 62,225 $ 58,474 $ 29,194 $ 2,121,971 . 75 CITY OF STILLWATER, MINNESOTA COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE . NONMAJOR GOVERNMENTAL FUNDS Year Ended December 31,2004 Special Revenue Special Library Park Events Donations Dedication REVENUES Intergovernmental $ $ $ Charges for services Fines and forfeits Interest 14,335 2,648 Donations 35,000 1,352,386 Miscellaneous 23,769 107,251 Total revenues 58,769 1,366,721 109,899 EXPENDITURES Current: Public safety Public works Culture and recreation 76,269 33,451 Economic development Capital Outlay 216,455 . Total expenditures 76,269 249,906 Excess (deficiency) of revenues over expenditures (17,500) 1,116,815 109,899 OTHER FINANCING SOURCES (USES) Transfers in 17,750 80,273 Transfers (out) (80,275) Sale of property Total other financing sources (uses) 17,750 (2) Net change in fund balance 250 1,116,813 109,899 Fund balance-January 1 4,515 557,202 69,690 Fund balance-December 31 $ 4,765 $ 1,674,015 $ 179,589 . 76 . Public Safety Programs Special Revenue Washington County Recycling Grant Miscellaneous Grants Affordable Housing $ $ 24,225 $ 240,028 2,025 1,267 850 2,813 1,267 25,075 244,866 $ 17,876 3,730 7,710 2,168 31,484 Total Nonmajor Governmental Funds $ 264,253 2,025 17,876 22,830 1,395,096 136,001 1,838,081 14,988 8,483 23,471 2,816 111,159 113,975 5,839 115,559 92,229 92,229 . 14,647 40,919 272,021 29,635 2,816 258,629 617,255 1,849 1,267 22,259 (13,763) 1,220,826 4,350 102,373 (110,000) (190,275) 9,465 9,465 (96,185) (78,437) (94,336) 1,267 22,259 (13,763) 1,142,389 185,758 60,958 35,915 (2,731 ) 911,307 $ 91,422 $ 62,225 $ 58,174 $ (16,494) $ 2,053,696 - . 77 CITY OF STILLWATER, MINNESOTA SPECIAL EVENTS FUND . SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31,2004 Budgeted Variance with Amounts Final Budget Original and Positive Final Actual Amounts (Negative) REVENUES Donations $ 10,000 $ 35,000 $ 25,000 Miscellaneous 20,000 23,769 3,769 Total revenues 30,000 58,769 28,769 EXPENDITURES Current: Culture and recreation 47,750 76,269 (28,519) Excess (defidency) of revenues over expenditures (17,750) (17,500) 250 OTHER FINANCING SOURCES (USES) Transfers in 17,750 17,750 . Net change in fund balance $ 250 $ 250 Fund balance-January 1 Fund balance-December 31 $ 250 . 78 . . . CITY OF STILLWATER, MINNESOTA WASHINGTON COUNTY RECYCLING GRANT FUND SCHEDULE OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL Year Ended December 31,2004 Budgeted Amounts Original and Final Actual Amounts REVENUES Intergovernmental Interest Total revenues $ $ 56,713 24,225 850 25,075 56,713 EXPENDITURES Current: Public Works 56,713 2,816 Excess (deficiency) of revenues over expenditures $ 22,259 Fund balance-January 1 Fund balance-December 31 $ 22,259 79 Variance with Final Budget Positive (Negative) $ (32,488) 850 (31,638) 53,897 $ 22,259 CITY OF STILLWATER, MINNESOTA STATEMENT OF CHANGES IN ASSETS AND LIABILITIES FIDUCIARY FUNDS December 31, 2004 Balance Balance January 1, Decembe 31, 2004 Additions Deductions 2004 ASSETS Cash and pooled investments $ 1,772,517 $ 2,847,495 $ 3,410,874 $ 1,209,138 T ota! Assets $ 1,772,517 $ 2,847,495 $ 3,410,874 $ 1,209,138 LIABILITIES Accounts payable $ 1,772,517 $ 2,847,495 $ 3,410,874 $ 1,209,138 Total Liabilities $ 1,772,517 $ 2,847,495 $ 3,410,874 $ 1,209,138 80 . . . . Other Supplementary Information . . CITY OF STILLWATER, MINNESOTA SCHEDULE OF . SPECIAL REVENUE FUND - LIBRARY DONATIONS FUND BALANCE SHEET December 31, 2004 Mcluer- Hollis R. Doctor H. Minerva Webster Murdock Van Meier Library Library Library Library ASSETS Cash and pooled investments $ 78,340 $ 53 $ 2,572 $ 1,495 Accrued interest receivable 500 16 10 Total Assets 78,840 53 2,588 1,505 LIABILITIES AND FUND BALANCE Liabilities: Accounts payable Due to other governments Total Liabilities Fund balance: Reserved for: Capital projects Unreserved reported in: Undesignated: Special Revenue Funds 78,840 53 2,588 1,505 Total fund balance 78,840 53 2,588 1,505 . Total liabilities and fund balance $ 78,840 $ 53 $ 2,588 $ 1,505 . 82 . Total Marvel Library Miscellaneous Library Old Construction Donations Donations S 1,270 $ 1,575,052 $ 22,141 $ 1,680,923 8 3,790 130 4,454 1,278 1,578,842 22,271 1,685,377 11,345 11,345 17 17 11,345 17 11,362 1,567,497 1,567,497 1,278 22,254 106,518 . 1,278 1,567,497 22,254 1,674,015 $ $ 1,278 1,578,842 $ 22,271 $ 1,685,377 . 83 CITY OF STILLWATER, MINNESOTA SCHEDULE OF . SPECIAL REVENUE FUND - LIBRARY DONATIONS FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE Year Ended December 31,2004 Mcluer- Hollis R. Alice R. Tozer Minerva Webster Murdock Murdock Foundation Library Library Library Library Library REVENUES Interest $ 1,609 $ $ 52 $ $ Donations Total revenues 1,609 52 EXPENDITURES Supplies 375 3,338 Capital outlay Total expenditures 375 3,338 Excess of revenues over exenditures 1,234 52 (3,338) OTHER FINANCING SOURCES (USES) Transfer in Transfer (out) (1,603) (2) Total other financing sources (uses) (1,603) (2) . Net change in fund balance 1,234 52 (1,603) (3,340) Fund balance, January 1 77,606 52 2,536 1,603 3,340 Fund balance, December 31 $ 78,840 $ 53 $ 2,588 $ $ . 84 . Carl Nelson Library Doctor H. Van Meier Marvel Library Old Library Design Library Construction Miscellaneous Donations Total Library Donations $ $ 31 $ 26 $ $ 12,197 $ 419 $ 14,335 9,193 1,337,108 6,085 1,352,386 31 26 9,193 1,349,305 6,504 1,366,721 109 28,430 1,199 33,451 216,455 216,455 109 244,885 1,199 249,906 (78) 26 (235,692) 1,349,305 5,305 1,116,815 77,902 2,371 80,273 (768) (77 ,902) (80,275) . (768) 77,902 (75,531 t (2) (768) (78) 26 (157,790) 1,273,774 5,305 1,116,813 768 1,583 1,252 157,790 293,723 16,949 557,202 $ $ 1,505 $ 1,278 $ $ 1,567,497 $ 22,254 $ 1,674,015 . 85 . STATIST CA_ SECT O'J . . CITY OF STILLWATER, MINNESOTA GENERAL GOVERNMENT EXPENDITURES BY FUNCTION (1) LAST TEN FISCAL YEARS . Culture General Public Public and Year Government Safety Works Recreation 1995 $ 2,062,666 $ 2,475,285 $ 1,088,805 $ 1,217,943 1996 2,495,899 2,522,258 1,193,905 1,182,317 1997 2,234,837 2,566,561 1,481,606 1,566,433 1998 1,825,048 2,695,509 1,352,138 1,866,672 1999 2,560,956 2,722,326 1,387,411 2,344,816 2000 1,989,030 2,952,033 1,594,734 3,066,589 2001 2,671,930 3,051,840 2,515,401 2,468,842 2002 2,762,985 3,952,345 1,693,251 2,909,370 2003 2,174,152 3,194,439 1,655,315 3,136,320 2004 2,909,964 3,733,410 1,501,469 2,838,645 (1) Includes general, special revenue and debt service funds. . . 88 . . . Debt Service Total $ 2,792,254 $ 9,636,953 5,073,515 12,467,894 3,566,432 11,415,869 3,966,975 11,706,342 4,531,416 13,546,925 4,071,761 13,674,147 7,894,813 18,602,826 4,461,835 15,779,786 4,797,422 14,957,648 4,860,053 15,843,541 89 CITY OF STILLWATER, MINNESOTA . GENERAL GOVERNMENT REVENUES BY SOURCE (1) LAST TEN FISCAL YEARS Licenses Charges and for Year Taxes Permits Fines Services 1995 $ 2,961,332 $ 246,525 $ 129,681 $ 536,105 1996 3,603,929 273,292 150,498 613,396 1997 3,913,020 266,858 140,673 639,257 1998 4,167,214 296,194 181,676 978,637 1999 4,275,313 385,293 186,981 1,625,841 2000 4,295,344 576,281 130,007 1,578,521 2001 4,490,019 652,644 135,800 2,165,434 2002 5,413,690 748,800 116,793 2,217,550 2003 6,165,897 691,822 133,379 2,479,835 2004 7,217,205 647,908 129,275 2,500,382 (1) Includes general, special revenue and debt service funds. . . 90 . Intergovern- Special mental Assessments Interest Miscellaneous Total $ 2,147,770 $ 1,192,734 $ 509,939 $ 1,044,854 $ 8,768,940 2,964,791 1,156,045 423,629 449,965 9,635,545 2,848,639 886,793 396,858 1,685,167 10,777,265 2,545,232 1,064,560 464,151 716,873 10,414,537 3,200,387 921,618 440,135 586,411 11,621,979 2,618,431 1,219,235 622,117 345,251 11,385,187 3,028,882 754,621 418,663 280,257 11,926,320 2,767,393 552,620 200,270 1,276,204 13,293,320 2,239,608 373,104 163,013 918,951 13,165,609 1 ,863,493 636,177 164,716 2,077,702 15,236,858 . . 91 CITY OF STILLWATER, MINNESOTA PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS . Percent Current of Current Operating Debt Total Tax Tax Tax Year T ax Levy Tax Levy Levy (1) Collection Collection 1995 $ 2,061,966 $ 957,684 $ 3,019,650 $ 2,964,348 98.2% 1996 2,275,445 1,321,013 3,596,458 3,572,152 99.3% 1997 2,423,816 1,517,293 3,941,109 3,889,199 98.7% 1998 2,557,684 1,659,302 4,216,986 4,111,582 97.5% 1999 2,737,793 1,499,592 4,237,385 4,178,056 98.6% 2000 2,794,420 1,520,689 4,315,109 4,240,410 98.3% 2001 3,098,928 1,601,657 4,700,585 4,620,566 98.3% 2002 4,034,297 1,890,540 5,924,837 5,822,435 98.3% 2003 4,261,183 2,342,774 6,603,957 6,496,453 98.4% 2004 4,713,214 2,583,083 7,296,297 7,011,601 96.1% (1 ) Beginning with payable year 2002, Market Value Homestead Credit is included in the operating levy. . . 92 . Ratio of Total Tax Ratio of Delinquent Total Collection Outstanding Delinquent Tax Tax to Total Delinquent Taxes to Collection Collection Levy Taxes Total Levy $ (3,027) $ 2,961,321 98.1% $ 79,877 26% 25,370 3,597,522 100.0% 60,124 1.7% 16,890 3,906,089 99.1% 51,617 1.3% 30,743 4,142,325 98.2% 114,902 2.7% 86,596 4,264,652 100.6% 78,001 1.8% 46,582 4,286,992 993% 93,554 2.2% 57,799 4,678,365 99.5% 111,556 2.4% 53,222 5,875,657 99.2% 122,275 2.1% 85,011 6,581,464 99.7% 132,665 2.0% 85,443 7,097,044 97.3% 140,051 1.9% . . 93 CITY OF STILLWATER, MINNESOTA ASSESSED AND ESTIMATED ACTUAL VALUE OF PROPERTY (1) LAST TEN FISCAL YEARS . Real Property Personal Property Payable Net Tax Market Net Tax Market Year Capacity Value Capacity Value 1995 $ 10,515,068 $ 559,030,600 $ 345,204 $ 7,533,500 1996 11,393,297 597,878,100 326,503 7,148,400 1997 12,338,176 638,333,700 340,718 7,448,100 1998 12,405,405 697,090,600 308,081 7,740,500 1999 11,992,164 736,086,100 278,551 7,994,100 2000 13,016,251 805,585,700 281,708 8,292,900 2001 14,394,149 885,854,000 290,045 8,538,100 2002 12,006,624 1,026,719,800 180,411 9,026,800 2003 14,082,742 1,207,033,300 187,569 9,384,700 2004 15,834,619 1,371,613,600 189,535 9,483,000 . (1 ) Information obtained from Washington County, Minnesota Assessor's Office. . 94 . . . Net Tax Capacity $ 10,860,272 11,719,800 12,678,894 12,713,486 12,270,715 13,297,959 14,684,194 12,187,035 14,270,311 16,024,154 Total Market Value $ 566,564,100 605,026,500 645,781,800 704,831,100 744,080,200 813,878,600 894,392,100 1,035,746,600 1,216,418,000 1,381,096,600 Ratio of Net Tax Capacity to Total Market Value 1.9 1.9 2.0 1.8 1.6 1.6 1.6 1.2 1.2 1.2 95 CITY OF STILLWATER, MINNESOTA PROPERTY TAX RATES - PER $1,000 OF ASSESSED TAX CAPACITY VALUE (1) . DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS City County Debt Debt Operating Service Total Operating Service Total Tax Tax Tax Tax Tax Tax Payable Capacity Capacity Capacity Capacity Capacity Capacity Year Rate Rate Rate Rate Rate Rate 1995 22.037 8.880 30.917 23.490 4.731 28.221 1996 22.332 12.962 35.294 23.324 4.118 27.442 1997 21.386 13.383 34.769 21.935 3.631 25.566 1998 22.608 14.540 37.148 22.650 3.519 26.169 1999 24.978 13.577 38.555 24.264 3.337 27.601 2000 23.151 12.599 35.750 22.479 3.465 25.944 2001 23.534 12.163 35.697 20.415 3.582 23.997 2002 36.372 17.045 53.417 27.215 4.542 31.757 2003 34.044 18.717 52.761 26.570 3.726 30.296 2004 33.559 18.392 51.951 25.072 3.521 28.593 . (1 ) Information obtained from Washington County, Minnesota Auditor's Office. Property tax rates (tax capacity rates) are determined by dividing the total tax levy by the tax capacity calculated by applying a statutory formula to estimated market value of the property. . 96 . School Other Debt Operating Service Total Total Tax Tax Tax Tax Tax Capacity Capacity Capacity Capacity Capacity Rate Rate Rate Rate Rate 60.213 6.880 67.093 6.015 132.246 56.881 8.349 65.230 5.964 133.930 50.882 10.880 61.762 5.613 127.710 46.874 11.4 75 58.349 6.273 127.939 42.107 11.915 54.022 7.305 127.483 36.583 13.851 50.434 6.870 118.998 37.985 12.702 50.687 6.553 116.934 13.254 15.223 28.477 4.647 118.298 11.689 14.975 26.664 5.064 114.785 . 7.957 10.872 18.829 8.207 107.580 e 97 CITY OF STILLWATER, MINNESOTA SCHEDULE OF PRINCIPAL TAXPAYERS (1) Ten of the Largest Taxpayers in the City . Net Tax Taxpayer Type of Property Capacity NSP/Excel Energy Electric Utility $ 187,002 Dayton/Hudson Corporation Commercial 149,250 Super Valu Holdings Commercial 143,852 MN Mining & Manufacturing Commercial 127,828 Diasorin Industrial 110,974 Andersen Corporation Commercial 104,758 Division Place II Associates Commercial 90,528 Supervalu Inc Commercial 90,150 Lakeview Memorial Hospital Commercial 89,751 Mainstream Dev Partnership Commercial 78,366 Total $ 1,172,459 . (1) Information obtained from Washington County, Minnesota Auditor's Office. Represents 7.0% of the City's 2004 Net Tax Capacity. . 98 CITY OF STILLWATER, MINNESOTA . SPECIAL ASSESSMENT BILLINGS & COLLECTIONS LAST TEN FISCAL YEARS Fiscal Year Special Assessment Billings Special Assessment Collections (1) 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 $ 981,513 884,462 966,646 938,612 922,810 991,839 853,289 834,898 852,250 846,220 $ 1,640,133 1,442,969 1,137,940 1,250,256 1,653,790 1,413,254 866,049 1,169,295 954,720 1,337,233 . (1) Includes prepayments, current and delinquent collections. . 99 CITY OF STILLWATER, MINNESOTA RATIO OF NET GENERAL OBLIGATION BONDED DEBT TO ASSESSED VALUE AND NET GENERAL OBLIGATION DEBT PER CAPITA . Gross Less Debt Payable Net Tax Bonded Service Year Population (1) Capacity (2) Debt (3) Fund (4) 1995 15,649 $ 10,860,272 $ 4,040,000 $1,058,614 1996 15,906 11,719,800 8,435,000 1,604,748 1997 16,069 12,678,894 8,250,000 1,459,219 1998 16,133 12,713,486 9,775,000 1,740,132 1999 16,193 12,270,715 8,585,000 1,336,106 2000 15,323 13,297,959 9,190,000 1,694,147 2001 15,589 14,684,194 8,261,665 1,543,618 2002 16,109 12,187,035 15,258,332 1,699,247 2003 16,673 12,532,816 15,890,000 2,297,197 2004 17,215 14,045,133 15,480,000 5,767,055 (1 ) Estimates from Metropolitan Council, except for 2000, which is per the US census. . (2) Information obtained from Washington County, Minnesota Assessor's Office (3) Amount does not include debt to be paid from special assessments, tax increments or other revenues. (4) Amount available for repayment of general obligation bonds . 100 . . . Net Bonded Debt Ratio of Net Bonded Debt to Net Tax Capacity $ 2,981,386 6,830,252 6,790,781 8,034,868 7,248,894 7,495,853 6,718,047 13,559,085 13,592,803 9,712,945 27.5% 58.3% 53.6% 63.2% 59.1% 56.4% 45.8% 111.3% 108.5% 69.2% Net Bonded Debt per Capita $ 190.52 429.41 422.60 498.04 447.66 489.19 430.95 841 .71 815.26 564.21 101 CITY OF STILLWATER, MINNESOTA COMPUTATION OF LEGAL DEBT MARGIN December 31,2004 Estimated Market Value (1) $ 1,381,096,600 Legal debt margin: Debt limitation - 2% of estimated market value $ 27,621,932 $ 32,255,000 (6,000,000) (4,745,000) (6,030,000) 15,480,000 $ 12,141,932 Total bonded debt Less: Improvement bonds TI F bonds Revenue bonds Total debt applicable to limitation Legal debt margin (1) Information obtained from Washington County, Minnesota Assessor's Office 102 . . . . . . CITY OF STillWATER, MINNESOTA RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION BONDED DEBT (1) TO TOTAL GENERAL GOVERNMENT EXPENDITURES Total Ratio of General Debt Service Total Government to General Interest Debt Expenditures Governmental Fiscal Year Principal (2) Service (3) Expenditures 1995 510,000 236,977 746,977 9,636,953 7.8% 1996 1,135,000 204,205 1,339,205 12,467,894 10.7% 1997 890,000 488,349 1,378,349 11,415,869 12.1% 1998 975,000 401,494 1,376,494 11,706,342 11.8% 1999 1,190,000 415,853 1,605,853 13,546,925 11.9% 2000 680,000 405,983 1,085,983 13,674,147 7.9% 2001 928,335 452,212 1,380,547 18,602,826 7.4% 2002 843,333 555,847 1,399,180 15,779,786 8.9% 2003 913,332 678,898 1,592,230 14,957,648 10.6% 2004 1,250,000 691,777 1,941,777 15,843,541 12.3% (1) General obligation bonds reported in the enterprise funds, tax increment, improvement debt with government commitment and revenue bonds have been excluded. (2) Excludes bond issuance and other costs. (3) Includes general, special revenue and debt service funds. 103 CITY OF STILLWATER, MINNESOTA COMPUTATION OF DIRECT AND OVERLAPPING BONDED DEBT General Obligation Bonds December 31,2004 . Gross General Obligation Net Bonded Percentage Amount Debt Applicable Applicable Outstanding to City to City Direct: City of Stillwater $ 15,480,000 (1 ) 100% $ 15,480,000 Overlapping: Independent School District # 834 $ 55,880,000 (2) 23.9% $ 13,355,320 Washington County & HRA 64,965,000 (2) 6.9% 4,482,585 Northeast Metro Tech #916 1,715,000 (2) 3.1% 53,165 Metropolitan Council 23,700,000 (2) 0.6% 142,200 Regional Transit 176,245,000 (2) 0.7% 1,233,715 . Total Overlapping $ 19,266,985 Total Direct and Overlapping Bonded Debt: $ 34,746,985 (1) Excludes general obligation bonds reported in the enterprise funds and general obligation improvement, tax increment financing, and revenue bonds. (2) Information obtained from Washington County, Minnesota Auditor's office. . 104 . . . CITY OF STILLWATER, MINNESOTA DEMOGRAPHIC STATISTICS Year City of Stillwater Population (1) Washington County Per Capita Unemployment Income (2) (4) Percentage (3) 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 15,649 15,906 16,069 16,133 16,193 15,323 15,589 16,109 16,673 17,215 25,388 26,706 30,132 32,500 34,073 36,437 37,443 37,679 N/A N/A 2.7 2.8 2.1 1.7 1.8 2.2 2.6 3.6 3.9 4.1 (1) Estimates from Metropolitan Council, except for 2000 which is per the U.S. Census. (2) Information from State Demographers Office (Bureau of Economic Analysis Report). (3) Information from Jobs Training Research Statistics Department. (4) Information not available is labeled N/A. 105 CITY OF STILLWATER, MINNESOTA PROPERTY VALUE AND CONSTRUCTION . LAST TEN FISCAL YEARS Commercial Residential Construction Payable Property Value (1), (2) Construction Number of Value Year Commercial Residential Total Value (2), (3) Units (3) (2), (3) 1995 97,349 469,215 566,564 8,615 85 8,349 1996 103,458 501,568 605,026 6,100 47 5,648 1997 114,476 531 ,306 645,782 1,162 36 4,713 1998 124,561 580,270 704,831 5,407 47 7,135 1999 126,373 617,707 744,080 3,278 115 22,521 2000 146,982 666,897 813,879 7,383 222 35,606 2001 217,337 677,055 894,392 5,491 230 34,836 2002 206,114 829,632 1,035,746 6,492 283 43,054 2003 218,955 997,463 1,216,418 3,645 177 38,304 2004 216,832 1,164,264 1,381,096 8,493 119 39,296 (1) Information obtained from Washington County, Minnesota Auditor's Office. (2) In thousands (3) Information obtained from building permits, issued by the City of Stillwater. . . 106 . . . CITY OF STillWATER, MINNESOTA SCHEDULE OF INSURANCE IN FORCE AND OFFICIAL'S BONDS December 31, 2004 Coverage Comprehensive general liability Bodily injury Property damage ($500 deductible) Amount $1,000,000 1,000,000 Contractual liability: Personal injury liability Property damage 1,000,000 1,000,000/1,000,000 Automobile and fire truck liability ($500 deductible) 1,000,000 Uninsured motorist ($500 deductible) 1,000,000 Errors and Omissions (90% of loss) 500,000 Automobile and fire truck physical damage (scheduled vehicles): Collision ($500 deductible) Comprehensive ($100 deductible) ACV ACV Property (Blanket limit per occurrence) ($500 deductible) 29,978,102 Open meeting law defense 50,000 Loss of revenue 5,000,000 Library - paintings and photographs 500,000 Land use liability ($500 deductible) 1,000,000 Worker's compensation Statutory Crime insurance ($500 deductible): Inside/Outside 100,000 Flood insurance: Building-scheduled ($1,000 deductible) Contents-scheduled ($1 ,000 deductible) 19,100/23,100 182,400/182,400 Public officials and Employees liability Firefighters liability Police liability 1,000,000 1,000,000 1,000,000 Officials Bonds City Treasurer: Larry Hansen ($500 deductible) Employee Blanket Bond ($500 deductible) Amount 150,000 150,000 107 CITY OF STILLWATER, MINNESOTA MISCELLANEOUS STATISTICS December 31,2004 Date of Incorporation Form of Government Area of City Government facilities and services: Miles of streets Number of street lights Growth: Number of building permits Value of building permits Number of Employees: Full-time Part-time/seasonal Police Protection: Number of full-time personnel and officers Number of part-time personnel Number of patrol units Number of law violations: Citations & arrests Traffic violations Parking violations Fire Protection: Number of full-time personnel and officers Number of part-time personnel and volunteers Number of calls answered Number of inspections conducted Culture and Recreation: Area of Parks & Open Space Fieldhouse Ice arena (Sheets of Ice) Library Picnic Shelters Basketball courts Boat launches Fishing pier Horseshoe courts Skating rinks Soccer fields Softball fields Swimming beach Tennis courts Volleyball courts Elections: Registered voters last election Number of votes cast last election Percentage of registered voter participation Sewerage System: Miles of sanitary sewers Miles of storm sewers Number of sewer connections 108 . 1854 Mayor/ Council 4,896 acres 93.91 1,360 1,149 $64,661,730 78 104 24.5 3 7 1,780 2,346 2,847 . 8.5 30 1,286 236 516 acres 1 3 1 19 4 1 1 11 9 3 8 1 12 6 12,581 10,344 82.0% . 91.65 50.00 5,813 . OT - -=~ REPO~~TS SECTIO\J . . . . -. LarsgnAllerl" CPAs, Consult3n(S & Adviso" www.larsonallen.com REPORT ON MINNESOTA LEGAL COMPLIANCE Honorable Mayor and Members of the City Council City of Stillwater Stillwater, Minnesota We have audited the accompanying financial statements of the City of Stillwater, Minnesota, as of and for the year ended December 31, 2004, and have issued our report thereon dated April 1 , 2005 We conducted our audit in accordance with U.S. generally accepted auditing standards and the provisions of the Audit Guide for Local Government, promulgated by the State Auditor pursuant to Minnesota Statute S6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. The Minnesota Legal Compliance Audit Guide for Local Government covers six main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, and miscellaneous provisions. Our study included all of the listed categories. The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicable legal provisions. This report is intended solely for the information and use of management, City Council, and the Office of the State Auditor of Minnesota and is not intended to be and should not be used by anyone other than those specified parties. ~~ I~~~ -I tJ.-,"L-~ LARSON, ALLEN, WEISHAIR & CO., LLP Minneapolis, Minnesota April 1, 2005 111 . . . Graph 1 Graph 2 Graph 3 Graph 4 Graph 5 Graph 6 Graph 7 Graph 8 Graph 9 Graph 10 Graph 11 Graph 12 Graph 13 CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 TABLE OF CONTENTS Operating Revenues and Operating Expenses-Water Fund Operating Revenues and Operating Expenses-Sanitary Sewer Fund Operating Revenues and Operating Expenses-Storm Sewer Fund Operating Revenues and Operating Expenses-Sign & Lighting Fund Operating Revenues and Operating Expenses-Parking Fund Revenues, Expenditures & Transfers In-St Croix Valley Rec Center Revenues, Expenditures & Transfers In-Library Fund Revenues, Expenditures & Transfers In-Parks Fund General Governmental Revenues by Source Capital Outlay & Construction-Governmental Funds Total Net Tax Capacity Legal Debt Margin Days Operating Expenditures in Fund Balance-General Fund Only . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 OPERATING REVENUES AND OPERATING EXPENSES - WATER FUND $1,200,000 $800,000 ~ ._~-- $1,000,000 - . $600,000 $400,000 $200,000 $0 1997 1998 1999 2000 2001 2002 2003 2004 I-Operating Revenues ~Operating Expenses I Notes: 2001 - January 1,2001 water rates were increased to cover operating expenses. 2003 - January 1, 2003 water rates were increased to cover operating expenses. 2003 - Year was drier than normal which resulted in 65 million more gallons being e pumped over the prior year. Graph 1 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 OPERATING REVENUES AND OPERATING EXPENSES - SANITARY SEWER FUND $2,000,000 $1,800,000 - . . $1,600,000 - 110-. ..-.~: ~ - . . $1,400,000 - . . ....- $1,200,000 - $1,000,000 $800,000 - . $600,000 - $400,000 - $200,000 $0 1997 1998 1999 2000 2001 2002 2003 2004 '~Operating Revenues ---Operating Expenses Note~: 2003 - An increase in sanitary sewer rates began with the 3rd quarter billing of 2003. . Graph 2 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 $400,000 - $350,000 - $300,000 - $250,000 - $200,000 - . ... . ..- ... $150,000 - / $100,000 - .,'. $50,000 - $0 1997 1998 1999 2000 2001 2002 2003 2004 OPERATING REVENUES AND OPERATING EXPENSES - STORM SEWER FUND , ..~Operating Revenues .....Operating Expenses, Notes: 1997 - Storm sewer projects for Lily Lake, Hazel Street and 4th Street. e Graph 3 . . e CITY OF STILLWATER, MINNESOTA DECEMBER 31, 2004 OPERATING REVENUES & OPERATING EXPENSES - SIGN & LIGHTING FUND $700,000 $600,000 - $500,000 - $400,000 - $300,000 - $200,000 - $100,000 - $0 .. . 1997 1998 11-., 1999 2000 2001 2002 2003 2004 ~Operating Revenues .....Operating Expenses Notes: 2003 - The sign & lighting fee began with the 3rd quarter billing. 2004 - Operating expenses include a tranfer out of $265,000 to fund the Curve Crest lighting project which was approved by the City Council in 2003. Graph 4 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 OPERATING REVENUES & OPERATING EXPENSES - PARKING FUND $300,000 - $250,000 - . $200,000 ..,,,". . . . $150,000 - $100,000 . $50,000 $0 - 1997 1998 1999 2000 2001 2002 2003 2004 I Operating Revenues --- Operating Expenses Notes: 1998 - Attended pay parking program began. 2003 - Operation of the attended pay parking program began with the City. e Graph 5 . . e CITY OF STILLWATER, MINNESOTA DECEMBER 31, 2004 REVENUES, EXPENDITURES, & TRANSFERS - ST. CROIX VALLEY REC. CENTER $2,000,000 - $1,500,000 - $1,000,000 - $500,000 - $0 - ($500,000) - ($1,000,000) - ($1,500,000) - . . i. u~04 , I Notes: . 19/9& . ...... I~ 2~Oil~ . ~Revenues ---Expenditures -'-Transfers I 2000 - Second sheet of ice began operation in late 2000. 2004 - City Council approved a rate increase in the latter part of the year. Transfers (Out) consist primarily of transfers to the debt service fund(s). Graph 6 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 REVENUES, EXPENDITURES, & TRANSFERS IN- LIBRARY FUND $1,000,000 - $900,000 - ~ ~ $800,000 - r-,J! ~ $700,000 - ~ ~ $600,000 $500,000 - $400,000 - $300,000 - $200,000 . $100,000 - $0 . . . . . . . . 1997 1998 1999 2000 2001 2002 2003 2004 , Revenues -II- Expenditures .:. Transfers In Notes: Transfer In is the amount transferred in from the General Fund. This amount is determined during the budget process e Graph 7 $1,400,000 - $1,200,000 - $1,000,000 - $800,000 - $600,000 - $400,000 - $200,000 - $0 ~ · 1997 1998 1999 2000 2001 2002 2003 2004 . . Notes: CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 REVENUES, EXPENDITURES, & TRANSFERS IN-PARKS . Revenues _Expenditures"':' Transfers In 2000 - Land acquisition (Railroad & Kern-Pauley Property) 2002 - Received grant money for land acquisition 2003 - Land acquisition (Washington County Historical Society) 2004 - Transfer In amount includes $85,000 for bond proceeds (GO Capital Outlay Bonds, Series 2004P) Transfer In consists primarily of the amount transferred in from the General Fund. Thiss amount is determined during the budget process e Graph 8 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 GENERAL GOVERNMENTAL REVENUES BY SOURCE $16,000,000 - $14,000,000 - $12,000,000 - $10,000,000 - $8,000,000 - f $6,000,000 - . $4,000,000 - ~ 11 f . 1 r $2,000,000 - I ! II! I I $0 - i I 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 . TAXES C SPECIAL ASSESSMENTS 0 CHARGES FOR SERVICES .INTERGOVERNMENT AL 0 OTHER I Notes: 2003 - LGA was reduced by $745,750 during the middle of the year. . Graph 9 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 9,000,000 8,000,000 - 7,000,000 - 6,000,000 - 5,000,000 - 4,000,000 - . 3,000,000- 2,000,000 - 1,000,000 - CAPITAL OUTLAY & CONSTRUCTION GOVERNMENTAL FUNDS - -, 1996 1997 1998 1999 2000 2001 2002 2003 2004 Notes: 1996 - Remodeling of City Hall 1998 - Construction of 8t Croix Valley Recreation Center 2000 - Construction of 2nd Sheet of Ice at the 8t Croix Valley Recreation Center 2002 - Construction of Public Works Facility 2003 - Construction of the McKusick Ravine Storm Sewer 2004 - North Hill Street Project e Graph 10 . CITY OF STILLWATER, MINNESOTA DECEMBER 31, 2004 TOTAL NET TAX CAPACITY 18,000,000 16,000,000 - 14,000,000 - 12,000,000 - ~ 10,000,000 - 8,000,000 - 6,000,000 - . 4,000,000 - 2,000,000 - 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 Notes: 2002 - The class rates were changed significantly by the legislature. . I Graph 11 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 LEGAL DEBT MARGIN 14,000,000 6,000,000 - 12,000,000 - 10,000,000 - 8,000,000 - . 4,000,000 - ~ 2,000,000 - 1996 1997 1998 1999 2000 2001 2002 2003 2004 Notes: 2002 - Bond issuance for the Public Works Facility . Graph 12 . CITY OF STillWATER, MINNESOTA DECEMBER 31, 2004 DAYS OPERATING EXPENDITURES IN FUND BALANCE - GENERAL FUND ONLY 210 - 180 - . . f/J 150 - >. ca Q 120 - - 0 '- Q.) 90 .0 - E ::::J Z 60 - . 30 - ~' ~ .... 1998 1999 2000 2001 2002 2003 2004 . Actual ---Goal Notes: 2004 - Adjusted for compensated absences . Graph 13 Page 1 of 1 . Diane Ward . . From: Mobile Entertainment [rental@tcsegway.com] Sent: Thursday, July 14, 2005 11: 18 AM To: Diane Ward Subject: Segway Tours of Stillwater? We would like to join the meeting on July 19 at 7pm. We currently are doing historical tours of Minneapolis and are interested in looking at Stillwater as another city to do historical tours on Segways. Please feel free to visit our website at W'!v'Y\'.humanonastick.<:;oJ]1 for more information about who we are. Emily Emily A. Neuenschwander CFO Mobile Entertainment, LLC Local: 952-888-9200 Fax: 952-885-0098 Toll Free: 1-800-749-5584 Web: 'NWW.HumanQnQStick.com Email: @ntal@tcsegwav.coll] Mailing Address: 10610 Morgan Ave S Bloomington, MN 55431 Tour/Store Address: 125 Main St SE Minneapolis, MN 55414 Tour Web: www.Maais;aIHistoryTour.cQIJl 7/15/2005 , . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director (1/ July 15, 2005 Update CR 15 Improvement Project. Attached is the preliminary schedule, a newsletter handed out at a recent open house, June 22, and comments from open house meeting for the CR 15 road improvement project. Comments of particular interest to the City are related to noise impacts on Liberty residents and cost participation. The county staff has analyzed noise impacts and will meet with adjacent residents to discuss impacts and noise mitigation options. . The schedule shows that Washington County will request municipal approval of the preliminary road improvements layout this Fall. At that time, the county will also have information on the City's share of road costs. Recommendation: No action required, for your information only. Attachments: Newsletter, meeting comments, 6-22-05 and County Road 15 road improvement schedule. . , . Name Dave Donahoo Legends 651-430-8020 Joan Ledson 674 Eben Ct Stillwater MN 55082 651-303-7755 Tammy Humphries 3421 Judd Trail Stillwater MN 55082 651-402-0407 Jim Donner 515 Eben Ct Stillwater MN 55082 651-439-8927 Burr Baldwin 215 Rutherford Rd Stillwater MN 55082 651-351-9695 Neil Hernen 8233 Marylane Ave Stillwater MN 55082 651-439-5818 Dale Munkelwitz 7200 Manning Ave N Stillwater MN 55082 651-430-2716 " ~ . Public Comments Manning Avenue Open House June 22, 2005 Comments 1. Taking a left turn from 62nd onto Manning is sometimes difficult now. It would seem crossing two lanes would be more difficult. A traffic light would seem to work well. 2. A one year project (versus 2 years) would be desirable even if there are detours. Thanks for your work. Organize neighborhood meeting at 674 Eben Ct. to discuss berm. Why not make it allowable to pass on shoulder in order to make a right hand turn from Manning onto 12? Get rid of that solid line - this causes HUGE traffic backups. Let people pass on shoulder and this should alleviate some headaches. People can't take a right out ofAxdahl's exit on Manning if traffic is conqested. Let's do somethinq about it. Obviously, we need road improvements to handle the increased traffic. I am particularly concerned about the homes on Eben Court whose yards back into the road. We need to minimize the problem for these people. A berm? BiQ trees? Do we need trail on either side? Please consider setting a speed limit of 45 mph for the improved sections of Manning Ave. As the population density of the area increases, 55 mph is an increasingly dangerous speed. Drivers tend to exceed speed limits on smooth, broad new roads, so 55 may near 65 to anxious commuters. . An additional benefit of reduced speed would be that drivers would find it slightly easier to patronize the businesses at Manning and 12. Because this is only a two mile stretch of road, the reduced speed would add only a few seconds to the commute of those who live further up Manninq - a small price to pay for the reduced risk of traffic fatalities. ,.- - - - Complete construction of manning from Hwy 36 to Hwy 96 at one time. Less interruption to residents. Put in a few stop lights as possible to keep traffic flowing. Reconstruction RR crossing at McKusick and Manning. No left turn southbound at Settlers Way. Keep roadway section as small as possible (saves trees and cost of buying property). Bike path only on east side of the roadway. Grant City Council - How do they feel about the expansion into Grant? . Page 1 of 2 J" ) . . . Name Gale Munkelwitz 7200 Manning Ave N Stillwater MN 55082 651-430-2716 Kelly McCall 1249 Bergmann Dr Stillwater MN 55082 Art and Joyce Welander 10381 83rd St. N. Stillwater MN 55082 Public Comments Manning Avenue Open House June 22,2005 Comments I'd rather have a left/right turn medium than raised one. Also, I'm very concerned about the amount of trees and land needed for a second bike trail. When will you be moving the boulder blocking 62nd Street from Manning to Stillwater Road (5)? When will you complete the Frontage Road from Bergmann Nursery to the new Funeral Home? Both of these "closed roads" impact increased traffic at 36 and Manning and at Manning and 12. "Stillwater Crossings" and "The Legends" are trapped with essentially one exist to leave their developments. Also, in order to "run out" for the simplest thing like milk, we either have to get on the highway to the next off ramp or get into the increased traffic headed north on Mannina to 12. To Whom It Concerns! We seriously want our concern, our input, taken in regard to any further expansion on widening of lanes north of Co. 12 and 75th St - in Grant City in the Manning Ave road project. We welcome and believe a signal will, at Co. 12 or 74th and Manning, be and is necessary and long overdue! We object to any median on the corner of both Co. 12 - 75th St. and north of 12 on Manning for two reasons for and worthy of consideration: One: Mahtomedi had one coming into the City of Grant on 12. It was obtrusive and dangerous and waiting for an accident to happen and it happened. The life of a cyclist was taken. Two: It gives without saying and obviously takes more land and anymore than what is presently there is what Co. Commissioner Shafer, Sr. assured us would be enough for the future!! The County and Grant already have provided land for the Gateway Trail and we have enough city people parking in Grant - our back yards to view and enjoy are open fields we pay taxes for. To obtain anymore land north of Co. 12 from our land will put us in the dilemma of shorting us in the north of buildable density units that are allowed in Grant of our density units! This will deny us the price of this highly valued corner already being sought after by developers named at our price, if we'd sell. If and when this is to be acted upon we are open and willing to consider price per acre offered us by more than one party. We honestly believe no horseback rider is about to ride along such a busy highway for several reasons, let alone develop any more trails than already exists. Thank you. R:\201502\Public Meeting\Public comments 6-22-05.doc Page 2 of 2 CSAH 15 Reconstruction Preliminary Schedule TASK: ~ PMT Kickoff Meeting ~ County/City/Township Public Participation Workshop ~ Public Open House No. 1 ~ First Draft Environmental Assessment ~ Newsletter No.2 Mailed ~ Open House No.2 ~ Municipal Approval of Preliminary Layout ~ Preliminary Engineering ~ Environmental Document Public Review Period Begins ~ Environmental Documents Approved ~ Open House No.3 ~ Final Design ~ Right of Way Acquisition ~ Advertise for Bids ~ Award Contract ~ Begin Construction Date: July 29, 2004 August 11, 2004 November 18, 2004 April 2005 June 6,2005 June 22, 2005 November, 2005 2004-2005 November, 2005 March,2006 Summer, 2006 2006 2006 February, 2007 March, 2007 April, 2007 R12015021Projecl SchedulelCSAH 15 Prelininary Schedule.doc '\. \ . . . . . . Stillwater Fire Department Memo To: Mayor Kimble and Council C::' Stuart W. Glaser, Fire Chief ~'-' 7/1512005 Fire Service Delivery Study Update From: Date: Re: Background: The Fire Service Delivery Study continues to progress and is in the final stages of completion. The consultant provided a draft copy of their report to the committee for review and comment. All members of the committee had an opportunity to read the draft report and the consensus is satisfaction with the product being produced. In addition, the committee met with Mr. Phil Kouwe of ESCi and Mr. Steve Kalkman of SJA Architects, on Thursday, July 14, to discuss the findings and recommendations of the study. Phil and Steve answered any questions the group had on their data analysis, process and recommendations. The committee recommended the formal presentation of the study be presented to Council during a Council workshop session on Tuesday, September 6 at 4:30 pm. Phil and Steve will be present at this meeting to present the report and answer any specific questions Council may have regarding the study. Recommendation: Information only. . LIST OF BILLS . EXHIBIT" A" TO RESOLUTION #2005-151 AW.1. Diversified LLC. Ace Hardware Aggregate Industries Appletree Armor Holdings Forensics, Inc Aspen Mills AT&T Bank Plus Board of Water Commissioner Bryan Rock Products Carquest Cartridge World Chris Amdahl Locksmith, Inc Cingular Wireless Cities Digital Solutions Community Volunteer Service Computer Services of Florida County Materials Corporation Cummins NPower, LLC Dalco . Dell Marketing Delta Dental Dennis Environmental Operation Eichten's Service & Repair Emergency Services Consulting Foremost Promotions Frank Madden & Associates Fred's Tire G&K Gopher State One Call GS Direct Heritage Printing Holiday IFP Test Services, Inc Imagineering Insight J.H. Larson Electric Jeff Holst Plumbing Johnson Controls Johnson Radio Communication Lake Country Door, Inc Lake Elmo Bank . Larson Allen League of MN Cities Little Falls Power Play Apparel Long Lake Villas LTD. Rolling Work Table Equipment Repair Supplies Fill Sand August Retiree Cobra/Hospital Insurance Hard Evidence Pouches Uniforms Telephone TIF #9 Collections Hydrant Repair/Water Meter Charges Gravel Wheel Balancer/Equipment Repair Supplies Refill Ink Keys & Service Call Cell Phone Remaining 40% of Laser Fiche 3rd Quarter Allocation 50% Down on Security System/Rec Center Equipment Repair Supplies Service Call Vacuum Computers/Server July Cobra Removal of Carpet Equipment Repair Supplies Fire Delivery Service Study Junior Police Badges/Police Cruiser Magnet June Service Tire Repair Uniforms, Towels, & Cleaning Supplies June Service Office Supplies July News Letter Fuel Psychological Exams Consulting DL T Tape & Cleaning Tape Equipment Repair Supplies Replace T oiletJPioneer Park Building Repair Quarterly Maintenance Contract Equipment Repair Supplies TIF #9 Collections Final Audit Billing Workers Comp Claims/Fireworks Insurance Stick Blades TIF #8 Collections 1,175.00 286.36 93.71 28,312.00 79.45 1,324.57 142.83 18,161.53 3,848.04 43.18 8,269.23 93.72 152.00 41.69 5,570.05 3,750.00 3,557.00 279.03 272.50 644.27 9,141.96 246.63 7,364.00 798.50 5,748.60 623.97 2,353.16 187.38 2,214.98 944.05 81.12 2,194.75 72.80 700.00 2,290.20 678.69 11.12 405.00 2,468.00 957.00 177.54 18,161.53 9,583.00 3,630.03 1,066.07 31,279.27 EXHIBIT" A" TO RESOLUTION #2005-151 Lynn Peavy Company Maple Island Hardware Menards Met Council Environmental Services Miller Excavating, Inc. MN Assoc of Community Telecommunication MN BCA-BTS MN Dept. of Administration MN Occupational Health Network Design, lnc Nextel Northern Traffic Supply Office Depot Parts Associate inc Pfister, Richard H. Public Agency Training Council Quill Corporation Schuster Co. Sherwin Williams Spartan Promotional Group St. Croix Bicycle & Skater St. Croix Boat & Packet St. Croix Preservation, Inc. State of MN BCA Stillwater Equipment Co Stillwater Gazette Stillwater Glass Stillwater Towing Stork Twin City Testing Streicher's Surf Control, Inc TA Schifsky & Sons, Inc. Telemetry and Process Controls The Watson Company Thomas, Ernest Tousley Ford Tower Asphalt Tower Asphalt United Rentals Verizon Wireless Vetsch, Sandra Washington Co. Recorder Washington Co. Sheriff's Office Waste Management Yocum Oil Youth Services Bureau Police Supplies General Supplies General Supplies Wastewater Service for July 2005 2005 Street Improvement Wireless Seminar/Rose Holman Training/Bradley Allen May 2005 Wide Area Network Usage Drug Collection Replace Jack at Station End Cell Phone (100) U Channel Post Office Supplies General Supplies TIF #8 Collections Arson Scene Search Seminar Office Supplies Receipt Forms Setfast L TX Paint General Supplies Bike Repair Services for June TIF #1 Collections CJDN Connect & Operations Charge Vehicle Repair Publications Windshield Towing for June Sanitary & Water Testing/2005 Street Project Uniforms Spy Software (2 years) Asphalt System Check Concession Supplies Ear Pieces/Police Dept Vehicle Repair Blacktop Skateboard Park 2003 Street Improvements/Final General Supplies Cell Phone Training Expenses Reimbursement Boundary Adjustment Radio Modem/MDT's Roll-off Fuel July Allocation Page 2 . . 90.60 144.28 451.59 95,113.57 294,929.30 65.00 45.00 140.83 95.00 82.50 755.77 2,632.68 1,274.88 98.81 11,459.37 225.00 896.94 582.24 187.34 385.85 366.74 37,038.75 1,298.72 270.00 22.37 87.10 200.00 511.14 534.90 5,178.55 3,060.00 687.40 2,426.00 156.28 480.00 265.55 6,700.00 18,802.82 222.46 288.02 67.72 19.50 3,795.00 548.93 3,894.82 24,000.00 . . I EXHIBIT n An TO RESOLUTION #2005-151 · ADDENDUM TO BILLS Anderson, Richard dba Lowell Inn Arch Wireless Brines Market Cub Dougherty Funding LLC Ecolab Vehicle Care Division Industrial Door Company Interstate All Battery Magnuson Law Firm Mainstream Development Partnership MN Dept of Natural Resources Quill Qwest Reed Business Information Stillwater Ford Stillwater Gazette Xcel . Adopted by the City Council this 19th Day of July, 2005 . EXHIBIT" An TO RESOLUTION #2005.1 Page 3 1 st Half property Tax Abatement 3rd Quarter Pagers Bagged Lunches for Fire Dept Water for Fire Dept Mortgage Loan Territorial Springs TIF Wash & Wax Garage Door Repair NiCd Services Thru July 19th, 2005 TIF #1 Collections Stream Protection & Improvement Loan Payment Office Supplies Telephone Publication Police Car Repairs Publication Electricity/Gas 3,919.68 1,178.49 45.85 48.29 182,278.32 79.72 187.50 329.99 8,836.08 19,713.61 97,500.00 78.79 779.19 173.72 87.16 405.00 15,077 .95 TOTAL 1,030,774.17 Page 4 ~ . YIemo DATE: July 19, 2005 TO: Mayor and City Council Chantell Knauss ~ Director of Administration FROM: RE: Agreement with Service on a Shoestring As you know, every year, the City applies for and receives monies from Washington County through its Residential Recycling Grant. The Washington County Recycling Grant Program is funded through the State's SCORE funding (Select Committee on Recycling and Environment). . In recent years, the County has restricted the use of the Recycling Grant money in that it can only be applied toward waste reduction and recycling activities. In the past, the County allowed the Grant money to be used to subsidize residents' recycling costs. For the first time last year, the City contracted with Karen L. Richtman, to provide source reduction and recycling education at Lily Lake, Stonebridge, and Oak Park Heights Elementary Schools. The pro/:,'Tams were very successful and fully funded by the monies received through the Recycling Grant. The attached Agreement would provide for the source reduction and recycling education programming at Stonebridge (Colony 1) and Lily Lake (IS! Grade) Elementary Schools, as well as Salem Lutheran School (K-8). This year, the Agreement also includes an adult education component. All projects in the Agreement would be covered by the monies received from the Washington County Recycling Grant. Recommendation Staff recommends the City Council adopt the attached Resolution, approving the Agreement with Karen L Richtman and Associates, d/b/a Service on a Shoestring. . RESOLUTION NO. 2005-156 APPROVING AGREEMENT BETWEEN THE CITY OF STILLWATER AND KAREN L. RICHTMAN and ASSOCIATES, d/b/a SERVICE ON A SHOESTRING BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Agreement between the City of Stillwater and Karen L. Richtman and Associates, d/b/a Service on a Shoestring for source reduction education programs for the term July 19, 2005 - June 30, 2006 not to exceed $12,388, is hereby approved. Adopted by the City Council this 19th day of July 2005. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk '" . . . , . . . t AGREEMENT TO PROVIDE SOURCE REDUCTION PROGRAM FOR SCHOOLS BETWEEN THE CITY OF STILLWATER AND KAREN L. RICHTMAN and ASSOCIATES, d/b/a SERVICE ON A SHOESTRING CONSUL TING/TRAINING AGREEMENT AGREEMENT made this 19th day of July 2005, between the City of Stillwater ("City") and Karen L. Richtman and Associates, d/b/a Service on a Shoestring, hereinafter referred to as "Consultant/T rainer". SECTION ONE SERVICES Consultant/Trainer agrees to perform such services as follows: A. Provide source reduction educational programming at specified Stillwater schools and to adults in the Stillwater Area. SECTION TWO COMPENSA TION City shall compensate Consultant/Trainer as follows: A. Three thousand Ninety-seven Dollars ($3,097) for educational programming at Stonebridge Elementary School, on or before June 30, 2006. Three thousand Ninety-seven Dollars ($3,097) for composting/vermicomposting educational programming at Salem Lutheran School for all K-8 students, on or before June 30, 2006 Three thousand Ninety-seven Dollars ($3,097) for educational programming at Lily Lake Elementary School, on or before June 30, 2006. Three thousand Ninety-seven Dollars ($3,097) for educating adults in the Stillwater Area on source reduction practices, on or before June 30, 2006. B c. D SECTION THREE INDEPENDENT CONTRACTOR Contractor shall be engaged as an independent contractor and not as the City's agent or employee. The Contractor is free to contract with other entities as provided herein Contractor shall be responsible for selecting the means and methods of performing the work. Except as otherwise provided, Contractor shall furnish any and all supplies, equipment, and incidentals necessary for Contractor's performance under this Agreement. Stillwater and Contractor agree that Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's agents or employees is in any manner agents or employees of the Stillwater. Contractor shall be exclusively responsible under this Agreement for Contractor's own FICA payments, workers compensation payments, unemployment compensation payments, withholding amounts, and/or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. PC1CJC 1 of :\ . \ SECTION FOUR CONTRACT TERM . This Agreement shall be for a term commencing July 19, 2005 and ending June 30, 2006. SECTION FIVE EXTRA SERVICE No claim will be honored for compensation for extra services or work beyond the scope of this Agreement without the prior written approval of the City. SECTION SIX INDEMNIFICATION Contractor hereby indemnifies and holds the City harmless from any claims, suits, damages, costs (including reasonable attorney fees) arising out of any act or omission of the Contractor in the performance of the services provided for by this Agreement. SECTION SEVEN TERMINATION This Agreement may be terminated by either party without cause, effective upon written notification of termination to the other party. After termination, neither party shall have further obligation except to compensate Contractor for services performed before Contractor's receipt of notice of termination and expenses incurred as per proposal. SECTION EIGHT ASSIGNMENT . The Contractor may assign or subcontract any of the services to be performed hereunder with prior written approval by the City. The City shall not unreasonably withhold said consent. SECTION NINE ENTIRE AGREEMENT This agreement, together with the City's Agreement with Washington County authorizing a grant for the work to be performed hereunder, shall constitute the entire agreements between the parties and any prior understanding or representation of any kind preceding the date of this agreement shall not be binding upon either party except to the extent incorporated in this agreement. SECTION TEN MODIFICATION OF AGREEMENT Any modification of this agreement or additional obligation assumed by either party in connection with this agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party. . Page 2 of 3 , . . . SECTION ELEVEN NOTICES Any notice provided for or concerning this agreement shall be in writing and be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth herein: 1. Karen Richtman, 10560 Norwood Avenue North, Stillwater, MN 55082. 2. City of Stillwater, 216 North 4th Street, Stillwater, MN 55082 SECTION TWELVE GOVERNING LAW It is agreed that this agreement shall be governed by, construed, and enforced In accordance with State and Federal laws. SECTION THIRTEEN SAVINGS CLAUSE The invalidity of any portion of this agreement shall not affect the validity of any other provision. In the event that any provision of this agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if both parties, subsequent to the impingement of the invalid provision, had executed them. Consultant: Date: Karen L. Richtman Organization: City of Stillwater Name: Jay L. Kimble Date: Julv 19. 2005 Title: Mavor Name: Diane F. Ward Date: Julv 19, 2005 Title: City Clerk Page 3 of 3 .. . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2005-151 . AWl. Diversified LLC. Ace Hardware Aggregate Industries Appletree Armor Holdings Foresics, Inc Aspen Mills AT&T Bank Plus Board of Water Commissioner Bryan Rock Products Carquest Cartridge World Chris Amdahl Locksmith, Inc Cingular Wireless Cities Digital Solutions Community Volunteer Service Computer Services of Florida County Materials Corporation Cummins NPower, LLC Dalco Dell Marketing Delta Dental Dennis Environmental Operation Eichten's Service & Repair Emergency Services Consulting Foremost Promotions Frank Madden & Associates Fred's Tire G&K Gopher State One Call GS Direct Heritage Printing Holiday IFP Test Services, Inc Imagineering Insight J.H. Larson Electric Jeff Holst Plumbing Johnson Controls Johnson Radio Communication Lake Counrty Door, Inc Lake Elmo Bank Larson Allen League of MN Cities Little Falls Power Play Apparel Long Lake Villas LTD. . Rolling Work Table Equipment Repair Supplies Fill Sand August Retiree Cobra/Hospital Insurance Hard Evidence Pouches Uniforms Telephone TIF #9 Collections Hydrant Repair/Water Meter Charges Gravel Wheel Balancer/Equipment Repair Supplies Refill Ink Keys & Service Call Cell Phone Remaing 40% of Laser Fiche 3rd Quarter Allocation 50% Down on Security System/Rec Center Equipment Repair Supplies Service Call Vacuum Computers/Server July Cobra Removal of Carpet Equipment Repair Supplies Fire Delivery Service Study Junior Police Badges/Police Cruiser Magnet June Service Tire Repair Uniforms, Towels, & Cleaning Supplies June Service Office Supplies July News Letter Fuel Psychological Exams Consulting DL T Tape & Cleaning Tape Equipment Repair Supplies Replace ToileUPioneer Park Building Repair Quarterly Maintenance Contract Equipment Repair Supplies TIF #9 Collections Final Audit Billing Workers Comp Claims/Fireworks Insurance Stick Blades Tlf #8 Collections 1,175.00 286.36 93.71 28,312.00 79.45 1,324.57 142.83 21,067.70 3,848.04 43.18 8,267.87 93.72 152.00 41.69 5,570.05 3,750.00 3,557.00 279.03 272.50 644.27 9,141.96 246.63 7,364.00 798.50 5,748.60 623.97 2,353.16 187.38 2,214.98 944.05 81.12 2,194.75 72.80 700.00 2,290.20 678.69 11.12 405.00 2,468.00 957.00 177.54 21,067.70 9,583.00 3,630.03 1,066.07 31,279.27 EXHIBIT" A" TO RESOLUTION #2005-151 Lynn Peavy Company Maple Island Hardware Menards Met Council Environmental Services Miller Excavating, Inc MN Assoc of Community Telecommunication MN BCA-BTS MN Oept of Administration MN Occupational Health Network Oesign, Inc Nextel Northern Traffic Supply Office Oepot Parts Associater inc Pfister, Richard H. Public Agency Training Council Quill Corporation Schuster Co. Sherwin Williams Startan Promotional Group St. Croix Bicycle & Skater St. Croix Boat & Packet St. Croix Preservation, Inc. State of MN BCA Stillwater Equipment Co Stillwater Gazette Stillwater Glass Stillwater Towing Stork Twin City Testing Streicher's Surf Control, Inc TA Schifsky & Sons, Inc. Telementry and Process Controls The Watson Company Thomas, Ernest Tousley ford Tower Asphalt Tower Asphalt United Rentals Verizon Wireless Vetsch, Sandra Washington Co. Recorder Washington Co Sheriffs Office Waste Management Yocum Oil Youth Services Bureau Police Supplies General Supplies General Supplies Wastewater Service for July 2005 2005 Street Improvement Wireless Seminar/Rose Holman Training/Bradley Allen May 2005 Wide Area Network Useage Orug Collection Replace Jack at Station End Cell Phone (100) U Channel Post Office Supplies General Supplies Tlf #8 Collections Arson Scene Search Seminar Office Supplies Receipt Forms Setfast L TX Paint General Supplies Bike Repair Services for June Tlf #1 Collections CJON Connect & Operations Charge Vehicle Repair Publications Windshield Towing for June Sanitary & Water Testing/2005 Street Project Uniforms Spy Software (2 years) Asphalt System Check Concession Supplies Ear Pieces/Police Oept Vehicle Repair Blacktop Stakeboard Park 2003 Street Improvements/Final General Supplies Cell Phone Training Expenses Reimbursement Boundary Adjustment Radio Modem/MOT's Roll-off Fuel July Allocation Page 2 ". . 9060 144.28 45159 95,113 57 294,92930 6500 4500 140.83 95.00 82.50 75577 2,63268 1,27488 98.81 11,45937 225.00 896.94 582.24 187.34 385.85 366.7 4 37,038.75 1,29872 270.00 22.37 8710 200.00 511.14 534 90 5,17855 3,06000 687.40 2,42600 156.28 480.00 265.55 6,700.00 18,802.82 222.46 28802 6772 19.50 3,795.00 54893 3,894 82 24,000.00 . . . RESOLUTION 2005-151 AUTHORIZING EXECUTION OF GRANT AGREEMENT WITH MINNESOTA DEPARTMENT OF PUBLIC SAFETY FOR SAFE AND SOBER COMMUNITIES PROJECT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Stillwater Police Department enter into a Grant Agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled Safe & Sober Communities from October 1, 2005 to September 30, 2006. Sergeant Nathan Meredith is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the Stillwater Police Department. Adopted by Council this 19th day of July, 2005. Jay L. Kimble, Mayor . ATTEST: Diane F. Ward, City Clerk . . . . STAFF REQUEST ITEM Department: Parks Date: July 14, 2005 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase two new mowers from Signal Pro Equipment and trade in our 325-D Toro mower. Our mowers are scheduled for replacement next year however if we purchase these now and trade in our old 325 Toro mower, it will be cheaper than waiting till next year. We still have funds left in our capital outlay account. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total Cost including trade: $14,165.99 Request to use Capital Outlay to purchase the mowers. ADDITIONAL INFORMATION: See attached quote. ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Tim Thomsen -~ Date: 7-14-05 Signal Pro Equipment Inc. 78 E Moreland Ave West St Paul MN 55118 Phone 651-455-0535 Fax 651-451-5973 Qty.Model # I 1 LZ27DD724 o 1 LZ27DD604 o 1 TRADE o o o o o o o Accessories Qty.Model # o 1 MK6040 1 MK7240 Labor o o o o Item Description LAZER Z 72 INCH 27 DIESAL LAZER Z 60 INCH 27 DIESAL TRADE IN OF 325-0 TORO CAB, BLOWER, 72 SIDE DECK MODEL 30795 SER # 200000208 Item Description STATE CONTRACT # 434104 VENDER # 20036891504 MUL TCH KIT FOR 60 INCH MUL TCH KIT FOR 72 INCH MUL TCH KITS DELIVERED IN BOXES (NOT INSTALLED} ASSEMBLE ASSEMBLE SUbmited~~ {/ Accepted by: Customer Name: Address: City, State,Zip Phone:.651 Date: 07-07-05 CITY OF STILLW A TER 3325 BOUTWELL ROAD STILLWATER MN 55082 275-4103 Cel Fax: 275-4112 Attn: NICK . Point tist Price Discount Your cost Total Cost $13,499.00 20.00% $10,799.20 $10,799.20 $0.00 $0.00 $0.00 $13,099.00 20.00% $10,479.20 $10,479.20 $0.00 $0.00 $0.00 -$8,400.00 0.00% -$8,400.00 -$8,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Sub Total Equipment: $12,878.40 List Price $0.00 Total Cost $0.00 $0' $0.00 $0 $208.00 $208.00 $215.00 $215.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $423.00 Your cost $208.00 $215.00 Sub Total Accessories $0.00 $0.00 $0.00 $0.00 Sub T ota"abor ~ .~ Taxable Sub Total Tax Total $0.00 $0.00 $0.00 $0.00 $0.001 $0.001 $0.001 $0.001 $0.00 $13,301.40 $864.59 $14,165.99 . Thank you for the opportunity to do business with you! 6S: 1,2 '",I I ~!:;l : ~~O I 1 tlJOl . ~r ..... ~ "'" . ... . I. . . , ~. '1 0' ..' II . t .. J , . 216 .\'. 4th Street SliUu:ater, U.'\' 55082 Teleplwne; 651.130-8800 Fax: 651-430-8809 .4.PPLJC-1TION FOR SPECIAL EVENT All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications will not be processed Submittal Date: ft;- J q~ Os Emai/ Addres~: irt!1J@ tLr~t(chCLJI{ a flU, J lly! KeC{ cl1 ;.+eh ti.Y/ CZ~ Type o' ~n-p,"flt) )C 0IJmrnl' fftiflxh 13 la IV' orga:iUltion or-Profit -fficrfff t6 ~ !dl /J;/C-/U ..Yitf~ State)t;J zlp_?5~ !--_ 1./5/ ~ t/3q -/ <fi;tS- Alternate Number fI;~ ;-_{?Y-I f& 0 APPLICANT INFORMA nON OrganiUltion Contact Person Address City Daytime Phone EVENT INFORMA TlON (Special Events involving the use of City Pro~rty may require Park Board 01' Parking Commission Review. Events on Private Properly may require Planning Commission review) Date(s) of Event 9 d, /7. (~ Hours of Event ) D ~ - !j~ -- V ' / (Special Events conducted after 10:00 p.rtI., require Council approval of a variance to the noise ordinanc8) . purpo.~SE7. .{'j,;& Dlsc~iptjon/9f Event 1..-1 Hw, lJrC--C ~ ~ U'A.--I T /JZ,LV (~ "7 btock- /IM'j"hJ::HYh Ix::d. - the Fl-b-l-ort~ 6M~~ Type of Event tv;(~ to#; ~ #wh-r~ ~ - IJ rzf 'm I -(1, / / / I _ North Lowell Park or J LM r J 'r1.f!.; ,3 / '-I tJ I jtDl GDYJt-Y:X- South Lowell Park (/ tJ~u.:) -~ at ho-mev (Ci'''" which one 0' both) =~~~dated number of people [0 / c2-u D If Lowell Park jg to be used: Proposed Location of Event (be specific) CtJ~ Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space) Selling Alcohol # Hremporary Liquor LicBnses are ONL Y available to non-profit organizations - $25.00 per day Permit to Consume II fJ- (for tl10 consumptIon of bfler, wine, Wing coo/an;, and hard liquor on pubJlC properly (parks) - $3$.00 foo) Site Map (required) (attach to application) ~~MYi&~~ . Impact on Parking (requiredL_______ /; Descr!be: cJ..^-?( ~J!L (' ~ (CONTINUE ON BACK) 2:C~ ~9~d 01':;'12 855t:t:5vlr;9 vr;:00 r;00l/91/90 Special Signage 6(;: ~G 11 Iv ~ i/J1J? POI 866226171 :~~OI lfjJ~J J(}~ '~ Describe: SfrU-T(!>>~ Yntd-t Y1 '7!1/-LJ LA ~, J1/k ,/OA&(twr~""u"-~ "~? ~~ x Letter of Approval by Property Owner if on Private Property (attach to application) What 5tre6ts:__________________________ (Required if alcohol is being served on public property and attendance is over 75 t/j;peoPle or at the discretion of the Police Chief) - Contact Sti/lwater Police (651- f\ 4351-4900) to arrange for officer (\/ (Applicant to pay for restrooms - Contact Public Works 275-4100) Nk Type of Music level of Promoti9nJA(veTtisement . SJ; /! ~ tr ~ ftt;aa ~ AfL5G PJ1vj)~~ ~ AJ} ~ f3;c. J J / ~i~e Qp;rfea~ts[gnatuFe' /1 - J::J[1<6/1 ~ , Tents or Membrane Structures Cooking Operations Water Activities (River/Lakes) EMS Needs Open Flame or Burning Operations Fireworks Street Closure Police Officer Needed Restrooms (Portable) Live Entertainment CommunIty Development City Administrator CIty Clerk Fire Chief Police Chief Public Works Director Public Works Superintendent Parks Board Approval Required Planning Comm. Appr. Required City Council Approval Required :::0 39';1d 1t S;u ! ,. Propane l1f River Lake Name: location Deep fat frying Exiting Points Other Fire Department Standby /iflhMT Standby , . Jilt )~ Ambulance Standby Describe OFFICE USE ONLY . , /1 I / / W Comments: ~ - ~ fL---- ____. I ,~~ ! / ~/;; ( . ,. . /~ . I , / v / , /!....-. FEES (if applicable) Permit to Consume: Temporary Uquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: TOTAL FEES . dI';1l8 t:5S::::::5t'l~g t'S:00 S00~!gl 50 r o () D """" >-< o z .. 0) (Jl I--'- L (D 0.) 0.) (D (D OJ ;:u X """" >-< ::r m c) 0) " ['0 (D c:) (Xl ['0 I--'- (Jl (D ~U/)L:7 ~ I IJp I \lI~ 'OVA ~ Gl (J1 ." f-' (J1 .--.." N Gl Gl Ul -~ ~~ ~.. Gl Gl Ul .p,. ()flo OV~ ~ rt)lYVlQ. . yi ~ L{t7--s\- 5 L ~ J (J1 Ul f-' .p,. LD Cd Cd . [1 1-1~ ((~C~\G) - - ~ - - -- IUAvvt~ I t:r:I ,- ~J;tlj r: ~ -- L1 J1- _ . u f n(C8('I1 ~ I . Q01 ~ "---1 vJ\ i t Ll \ ---' I> . G) (Tl Gl \ Ul . . STAFF REQUEST ITEM Department: St. Croix Valley Recreation Center Date: 07/08/05 DESCRIPTION OF REQUEST (Briefly outline what the request is) Change out 119 Metal Halite light fixtures with 58 T -5 20 lamp florescent fixtures This will save us 10,000 annually in electrical cost. . FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total installed cost 57,937.40 Xcel one-stop Rebate -28,262.50 Final cost 29,674.90 Funding would come from current fund balance ADDITIONAL INFORMATION ATTACHED Yes X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: .~_. " D 1 +-OL(~ Q.~ GJ~~ Date: 7 / 8/os--- . Center for Energy and Environment wWW.mnClfJe.org One-Stop Efficiency Shop ..~ CONSERVATIONWISE (rom l;/ Xce/,Energ'Yl Summary of Jlecomnlended Lighting System Upgrades Stillwater City Of Field Hse 1671 Market Dr Stillwater, MN 55082 Audit by: Lee Valencour Center for Energy and Environment Audited On: 2/23/2005 Xcel Account Number 181740812 Lighting Upgrades Estimated Costs Estimated Annual Savings Payback Total installed cost Before rebate $57,937.40 $28.262.50 $29,674.90 (Including special orders) * Your final cost After rebate $10,063.30 2.9 years c::> Rebate equals 49% of installed cost. 771e nroiect cost is hased on current eauivment nrices and rebate levels and is valid for a neriod of 45 dal's from the date nresented~ Xcel Energy Financing Option Estimated monthly savings * $838.61 * Monthly loan payments at ] .9%.iQr 36 month tenll.- $857.68 **(Estimate based on a loan amount o($29,874.90)ncluding;;$2~.~~I:?_~}The loan term has a maximum of 5 years, wIth monthly payments not less than the estImated monthly savlllgs. FInal terms ana condll1ons set by bank upon loan approval.) 3.1 years (Including Xcel Loan Financing Charges) . Savings cstimates are based on standard engineering calculations and are NOT guaranteed. Your savings may be higher or lower depending on various factors, including how you opcrate your lights and other electric equipment in your building. Electric Utility Rates = $O.0310/kWh and $4.43/kW. (050000 [0]0000(0) Page 2.Slomer Report 6/22/200. Program m# l 325. . - Center for Energy and Environment www.mnClfJe.org One-Stop Efficiency Shop Stillwater City Of Field Hse 1671 Market Or Stillwater, MN 55082 Recommendations and Savings Checklist . CONSERVATIONWI5f from II Xce/,Energy Recommended! Lighting System Upgrades Schedule Name Installed & Hours/year Cost __oJ Operatio_n__ (Without Rebate) Area A: Field House Replace (119) MH MOG 1000W, 8TIJ-1, 1 L with (58) T5 HO 4' 54W, ELC-2, 20L Operating Hrs. 3,741 hrs/yr Totals (Including 5,pecial orders) Page 3 Customer Report 6/22/2005 $57,93740 Incl Special Order Estimated Annual .S_3.,:trtJ!,s $10,063.30 $57.937.40 $10.063.30 \ I Selected I~ Program ID# I 32588 I ~ Center for Energy and Environment wWW.mnClfJe.org One-Stop Efficiency Shop CONSfRVATIONW/5E feom '(l Xce/,Energyl Stillwater City Of Field Hse 1671 Market Dr Stillwater, MN 55082 ()ne-Stop Program Participation Agreement Xcel Account Number 181740812 l, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this documcnt r understand that the Center for Energy and Environment (CEE) and Xcel Energy do not guarantec that a specific level of energy or cost savings will result from the implemcntation of energy conservation measures or the use of products funded under this program. I also give CEE permission to submit, on my bchalf, a II Xed Energy rcbate and financing forms rcquired for the One-Stop Efficiency Shop program I agree to have my One-Stop auditor contact a participating contractor \\'ho will perform a walk-through inspection and schedule a time to complete the lighting installations that are chccked under the "Selected" eolumn of this document. Installation will occur during weekdays and labor will be charged accordingly. This contractor will provide a one-year warrantee on all labor and equipment that wi II be installed as part of this program. All electrical code violations that are found during a contractor's inspection or during installation must be brought up to code at the customer's e:'\pense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. r understand that my portion of a non-Xccl Energy-financed job is due when the One-Stop contractor completes work. Signature Dale Customer Cost: $29,674.90 (Including special orders) Lighting Schedules Lighting Schedule Name Your lighting savings are based on the following average hours of operation ._----~----_.__._- _.._-_.._---,-~-- -----...----.----- Man Tues Wed Thur Fri Sat Operating !Irs. 3,741 hrsiyr 8:00 Atyl to 6:15 PM 8:00 AM to 6:]5 PM 8:00 AM to 6:15 PM 8:00 AM to 6:15 PM 800 A;\\ to 6:l5 PM 8:00 A.\l to (>:15 PM Sun ~LOO Atvl to 6\5 P,v! . Progralll 1D# I 3258. Page 4 Customer Report . 6/22/2005 . e . * Center for Energy and Environment www.mncee.org One-Stop Efficiency Shop CONSERVATIONWISE Irom tl Xcel EnergYM Stillwater City Of Field Hse 1671 Market Dr Stillwater, MN 55082 ()ne-Stop Program Participation Agreement Xcel Account Number 181740812 I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights arc operated at the facility listed in this document. I understand that the Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE permission to submit, on my behalf, all Xcel Energy rebate and financing forms required for the One-Stop Efficiency Shop program. I agree to have my One-Stop auditor contact a participating contractor who will perform a walk-through inspection and schedule a time to complete the lighting installations that are checked under the "Selected" column of this document. Installation will occur during weekdays and labor will be charged accordingly. This contractor will provide a one-year warrantee on all labor and equipment that will be installed as part of this program. All electrical code violations that are found during a contractor's inspection or during installation must be brought up to code at the customer's expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. I understand that my portion of a non-Xcel Energy-fmanced job is due when the OnfS :op contra or c~~letcs work ~) ~/L/'\ b-22-oS- Signature ,- ~----- Date- Customer Cost: $29,674.90 (Including special orders) Lighting Schedules Your lighting savings are based on the following average hours of operation Man Tues Wed Thur Fri Sat 8:00 AM to 6:15 PM Lighting Schedule Name 3,741 hrs/yr 8:00 AJ\1 8:00 AM 8:00 AM 8:00 AM 8:00 AM to to to to to 6:15 PM 6:15 PM 6:15 PM 6:15 PM 6:15 PM --_.,---_._.~.- ------'--'- Sun 8:00 AM to ____6:15 Pt-.~__J Operating Hrs. Page 4 Customer Report 6/22/2005 Program ID# I 32588 I (,<: {- tf 3D - ?-tf!5" CL co::, -<Ot- -<Ot- -<Ot- o ::;;;2:: (..J - 1:.0 'X> ;~ ~ ,~ ~:3,<::'\ ;!.~~ ~.I ~ f-- :~ CL (.,:"......J -<T c.....-J --.:::=-. ~"=::::::::: ~ ~~ :::::-.. .~ ~~ -=~ --==--= I ~~ ~ ---==== :;;..-- u::-:'l r:-;> C::J C-....J ':;:"'J c........! ,= -~ . - . . . . (5~~ ~!e~, ...... - ~, llH 11R11l'lACE OF" MltoI..dSDTA. 'J) REQUEST FOR INSTAllATION OF BANNER (FOR NON-PROFIT ORGANIZATIONS ONLY) 1. APPLICANT ~ ~ ~ 2. ORGANIZATION () tl/d:;~-" ~... 3. ADDRESS TELEPHONE ~ !.it - ;)SJ 9 4. ACTIVITY BEIN~ 'JRO~OTED BY PROPOSED .BANNERS: ~ ~ /~~J 5. BANNER LOCATION REQUESTED: rI- South Main Street at Olive St.* o North Main Street at Myrtle St.* o Chestnut Street at Union Alley *MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED: ~. dh ~/ ~.ll,~,dooS- 7. COMPANY INSTALLING BANNER: ~. T~ ~~ .) , Phonp/4 7 - P 7 t./4 ,- I Address \f I o City Date: o MnDot Date: (Required for Main Street Locations; Date: Sent to Installer . . . ~/;.'water ~-~ - ---- '" 'tin 11!l11t'L"C E D. """'Nt: ~{Jii\ REQUEST FOR INSTAllATION OF BANNER (FOR NON-PROFIT ORGANIZATIONS ONLY) \ e-rn (j < . ~. 1. APPLICANT 2. ORGANIZATION 3. ADDRESS d 14 0. ~ rd S+. .~ <f,~3 - 343 CJ TELEPHONE 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: ~%Ulj , 6~;?)DnOS- 5. BANNER LOCATION REQUESTED: o South Main Street at Olive St.* o North Main Street at Myrtle St.* " Chestnut Street at Union Alley *MnDot APPROVAL REQUIRED FOR MAIN STREET LOCATIONS 6. DATES TO BE DISPLAYED: &pL. J ~ - {)c.;{ ~ , ()(){)....~ 7. COMPANY INSTALLING BANNER: ~- tu L (' ~ -- - /"'0 j . ~..L-/ Addres" 1741 ~_&'IWrol PhoneEJ- '3JtF! t: o City Date: o MnDot Date: (Required for Main Street Locations; Date: Sent to Installer . '~ti~t~( \.~ ; ','w . w-C, q-~., q-,,~,- ..... ..'.'" ::.c) .r-jC:":...,..<. :;~ )():'o:~,,-:l:1( ~) lH~'.Jt1l Sti'.-d Stm~~'(Jt{.;.. III :;,';Mtt l'd.',nt~Hw: {*;.1 .1:]().mmoho,:: t;:;t.j:W.1WMt /IPP1..;,(a'TIO}\ FOR SPEC}:l'" El?Ei\T Ail items on $pplfcation MUST be complete-d :1nd received by the- City 45 d~ys prior to proposod /tH/em incomplete applications ~vi/! not be processed SlJDmiHJl [htB: ", l L:.:. -:J '0 -..-' "'"u,~ y.."".L''f.".Q.'l.,Q,,,.~__,,,_w [m,JiI ,4ddt{!$s: r-\I ~J,-:J(1. (.) V\Glr~-,.(V", i/ ' n~+- APPLiCANT lNFORMA nON Organizuthm ;l~;\je(~ \.J,::~~le~~("lo~j(~j,.:J..-I.'C- ~~ I \. "7 I l )~0D\1 a.qxrlArl I Type (:If OrgtHl ;l:;Jtkm NNt.Pr<)fit For..Profh \/ Cont;:l(:l Pl:>fSOn City c;.70 CC> \N i l cl ,~~~ -f I I Lw 0<, -l- e'~ PIO-<f'..<-C7 , Lc;;,n~ Atldf~SS SUltlt M/J '1" ,- -._(?" np , 7-"/C' , 'C/f [htytlr(lf! P1K,nB ..~:j..2<:'t~,...8.93.5Att';~lnnre N~jmb$f 0 S ,- ;;?r'J'?- I L{ <;; il_ EVENT lNFORlrM nON (Sp8<::.i.a{ EV1i!nts hlVdviug tilt< US€ oi' City F'rop'>'H1y m.::iy t'i?quir", Park EkJ3rz1 <x P,vf<ing Commi$,siofl RB,/iew, E</(?Hts on f'rivZ1w PropHty nwy fl3lquln;1, P/,Hmiag Commh;;sj,:m red,e'/'!) .;1t~(S} of Evem .4 V'\~) d7 ;;J, () 0 .'5 H(HlrS of Ev~mt '-J. 00 . 7; 00 '7 t:") '" .. E l' 'f 1'1 'nt , {...pf:(:i/:lI_veiH5 COHUKf$<$ dter t:q. run" n<q'wn; Z;OIHlCi! ,'ipproY;.'1f of ,,< wtri,mcli'! tG< the J1tJi$B ordiftanc>:ij Purpose 8. DBS0rlpt1on of EVt<nt _We're 0, I ()Co,1 c:LtQ:f-Q \" r).ru,e...~G:liin{-.J.+jLl~.. (,yt JO y~qr ~7I)i)j_)J...C:~'->(%f\{~~.1i _ II~e 0,,1'1 rf.A(.d.(,y,;r,, .p, \JeD/.l~:7 '.>\/eD~.~,..LOQ..::..~;;?_;i!5:L..p~.Qf:/-e......LD.Qt C>./L...CA.j 4 hi. <",<:dJ'/p time, Gpen- 1--1..("...1,.4>'.2"'-; -rr .r/'()Q btVI::.r,:)~ ,.t: r:22Y ":11 ('. Proposed locMlon of EVBIl1 {bt< spe<:Wcl C\-} :;;;~ 00 \jJ; I d- Ov~r \.-:Jr; vo.f~ ,b "A '2,i n~ ~~5 i Pi' ne eel L '~', () p __.....__n._____........__.....__ If Low€1l Park is to hli' ~w~d; t'bnh L(>WBU P<3;tk or SOlllh l.'Jwell f\XK lz-::irde "#hich ;)n$ elf both, ..A..olJ.!.y"g(.::2.!If..........r;;.~.l.,,;.J;1..':.gd:'!.G..O.........(~.0.f,df,;?Q'!-.2..L.................................................... I .-..~'-) /')< "-'+_/ )_... <-..,.c. . '?- . i I ,~'1 ,I) \A) '01+ e....... TyplE!. <31 Ev~nt fStirO<lt~d l1umb~f of pe<<pie 10 <mend 100 - C?50 FoJfowfng Information must b~ $vpplJc.d (Put u chl:i<::\;; next to it~ms per1iltning to YN.lt' l:iVlimt If not <lpplk.ilbte . Ple~!'-e put NfA in th~ sp<H;e} Sl;!llinlJ Akohd tlll. TlJmp<x::Wf/ UqiJvf UfWI:${tS an' ONL Y <N,~iJ,lbie W r!o!J.pm{i! or\);milJ~iml$ . $253')(1 {HJI <fay P~fm-it to t:.()nSUn1~ t:J.S.. {{>;,'r tb~ c;;.n~G-n<}J~i::>e of t:-t'~"". vlin)). '>...,.Jn~ <;':)};(f~".t"$.::. ;$p:;J t~:3f.,j ?}q(~<w ~;,<_c' ~(::;b{:f.;:: Fi};($.}'~-"}'{)" {~~)$.(~f.~}~' S.SS/')~, t>;.~} .t~ Map {n;'quir~d} V {Mtifch to ;Ofpp{ic:c..'ltion) lrnlxl(:t <)n P<~rking {r""qUir<?dL,..::.~~ D",scdlw~ t\cr,. LV1..< ",..( ,o,-<:.....b'J.,:..,..... -,I L1' /1 i/ i v c.'./Vv/'~-J?.J \.>..>~ k~ ~..L;.c.-c---"'+ 0- 'I . 1 )~~~ {CONTiNi.JE ON BAt":K} Spt>d<.)! SiOH;;){li;O' .t:1A DBSCrihl3:>: Le-ttH of Appn)</<1! by Pmp-erty Owner if ,)n PlhiMB PrOpBfty {<:l1t<:H::h t<) <:;pp1k<:ltlon) v LP n €. r I, e!~ eve'if . L~V€1 ;)f pr<)molionfA<lv~nisem$nt ~ ,~,.,J,,..j~J,~.,...,.,.,.,.,. AppHcant SlgnMur.., r ,zats Of MemhmnB StnlC"mes Cm)~,inlJ OpH>.:l!h>ns W~tj~f' Act h:it h::? {R;'Ver;Lal(l~sl EMS N8~ds Open Fbm,,' Of BUI fling Op€fmlons Flr~w0rks St!.;!l;t! Cfosu!€ Polk:e CHtk,zr Ne<:,df.'d R~$tr<}>)Ins (port'.lb1~l Live EntHtninm<:,m ,.."... Comr()uni~y O~vdopnwm Cll)! A{{rnlni~tHlt;)r City Clerk Fire Chief PQlkB Chi~f Pt~bfk \<'h)rks. Dlr~l:1{>l' ./ Siz<:: i,o;<. <+0 \/ Pf(~pm'l8 j;jj:l, Rlv~r Lake Nam;?~ Lo(~tkm C"/\ ~ D€<3!p tut frying Exitia9 P0lnts Other ch4 n). dd-:E Fi n.* Dep<:H1ment St<HHlby ~ EMT Sl<mdb}' Amlmltlnl:f~ Stilnuby NA uE ..NA. DBscrllw Wh;;lt StHH!tS: {R€(fof.f'ed if dn>1wll~') hdn9 ,~;",rYe<l on [Hd,lk proper!)' iwd ~1U€rf{J;~m~e is {)'<'f]t' 75 p~oph?c (11" .11 the tfi5~~rerfon or (11(; p(}/iCf} GM",fj - (ofir;Kr StiiJtl/<lt&t' P(!/h~e f6St. ~ 4351.4:t()O} to <t(f,mg~ tor oNker r:J...il.{/.lppfic,wt to p;iy for f'€-stf'ooms - (;OIltJef PflMc Works 275-4100j /JA TYPB of Music .,1 A. fL. '.*-,,1-' . ~.. -1)'<- ~~ ~ I. - U ....'bFF~b€...USE..jjt~Ly " "", ! l~ ! (>::.:rnn:~n~::..' -~ f! r:,JY~,' ,'f) I C\ ~ \ L/f-V V ' y ! l/ i ~ ;/ IV: PuhHc W<;fks $up~rlmlNldent I '/ Peds 8')J:C.:;j /;,PV>:>';': RB<:r,H~d I Vi f""';"'1./ ;s!.;mning Con:m ,~.rvR'?(F<;red V City (\xmc;l ApFr::''';1! R",qt.i:'-~d I ''"j5jJ--1C''.....''''..''- FlEES (if ~ppJic:tbl'C) Permit. t.o Ci)t)S\lme: T ~mp(tmfY UqU(}f U<:ens~ S2S/JCl p~f oJ,,'/ Ev(;nt F ",;3- D€p(~-sit S15n,e~) Otlwr F€~s: e TOTAL FEES ......... Stillwater ,) e ~- ;9(1 >._--,,-, ---::v J~_?J """'" -.94 WOOd7 ,..J 164' ,,:;7* 735J \..-_" Lake Elrno ~-~ p94 _\ \ Hudson, W,! ...-----94 Croix wood Blvd, . ~ ~ *.-. Orleans Wild Pines Lane % '& ="* ;; Curve Crest Blvd 'I, ::c; 1'~ "l- J .:4~ " "y . ",-I Z~."'%"~ 36-- . . Stillwater Elks Lodge No. 179 B.P.O.E. Telephone: (651) 439-5276 E-mail: ~till\\aterelks(eLyahoo.com 1905 Greeley Street South Stillwater. MN 55082 June 30, 2005 Tim Thomsen City of Stilhvater 3325 Boutwell Road Stilhvater, l\,.fN 55082 Dear Tim, . Elks Lodge ji 179 would like to use the Lily Lake Tennis Courts 10r the sale of Cluistmas trees again this year. This \\fill be our 19th year of offering trees to the Stillwater community and again we \vill use this project to provide trees to those families who cannot afford to buy one. As in the past we \vill cleanup after ourselves and leave the courts in excellent condition. We expect to continue to help the citizens ofthe Stillwater area with contributions to scouting, city parks, United \Vay, research foundations, Hoop Shoot and Soccer Shoot competitions, scholarships, area schools, etc. Thank you and the City of Stillwater for your supP011. Fraternallv, \ . ~ /, _'-- A IV / ,.tl Q d.--'V'N---' \ ,----:-c.:A-.....~--. '~ Leonard W. Schrade, Chainnan 1711 W. Olive Street StilhvateL I\JN 55082 Phone: (651) 439-4884 e . MEMORANDUM TO: Mayor and City Council Klayton Eckles, Director of Public Works l~/ FROM: DATE: July 13, 2005 SUBJECT: Assessment Refund for Robert & Clarice Anderson, 1920 Broadway St N DISCUSSION . City staff has recently been contacted by Robert Anderson, 1920 Broadway St N of the North Hill. Mr. Anderson indicates that he was charged for watennain assessment that he feels was no proper. Staff has reviewed his request and does find some merit in his claim. In the 1980' s, Mr. Anderson was assessed for a water service extension repair off the main. The Anderson service comes directly off of a main and its likely that 75 years ago when this main was installed the Anderson residence was assessed at that time. City Council is not under any obligation to grant this request, as the time for appeal is past. For comparison however, staff notes that there are several similar situations where property owners did not receive an assessment for a watermain. RECOMMENDATION Staff recommends that Council pass a resolution refunding or rescinding the assessment to Robert & Clarice Anderson, Geocode 2103020140045 at 1920 Broadway St N. . . N ~ernoranc urn To: Mayor and City Council From: Klayton Eckles, Director of Public Works '-- ;,.,os_ i-.~~ Date: July 14, 2005 Subject: Change Order # I for Curve Crest Trail DISCUSSION Attached is change order #1 for the Curve Crest Trail Project in the amount of$18,965.00. The items contained in this change order are items that have been previously discussed and ordered by Council to pave Interlachen Drive using T.A. Schifksy & Sons as contractor. RECOMMENDATION Staffrecommends that Council approve change order #1 in the amount of$18,965.00. . ACTION REOUIRED If Council concurs with staff recommendation, Council should a motion adopting a resolution approving change order # 1. . APPROV AL OF CHANGE ORDER #1 CURVE CREST TRAIL (PROJECT 2003-09) BE IT RESOLVED, by the City Council ofthe City of Stillwater, Minnesota, that Change Order #1 in the amount of$18,965.00 for the lnterlachen Street Paving project is hereby approved: Change order # 1 Changes to contract due to paving lnterlachen Drive. Thus increasing contract amount with T.A. Schifky & Sons Inc. for $18,965. Adopted by Council this 19th day of July 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . - . 1 . - t r )~.wa er ~~- - -: ~ THE BIRTHPLACE OF MINNESOTA ~ Project No. 2003-09 July 13,2005 Date Project Description: Curve Crest Trail 1 Change Order No. Purpose of Change Order: lnterlachen street paving Basis of Cost: Actual x Estimated The following changes shall be made to the contract documents: ITEM NO. ITEM UNIT QUANTITY UNIT PRICE TOT AL COST . 1 Grading LS 1 $ 1,800.00 $ 1,800.00 2 Remove intersection on Mid Oaks LS 1 $ 394.00 $ 394.00 3 Adjust Gate Valve EA 1 $ 75.00 $ 75.00 4 2331 Type 31 B Bit. Pavement TON 334 $ 44.00 $ 14,696.00 5 Curb LF 400 $ 5.00 $ 2,000.00 GRAND TOTAL $ 18,965.00 .' Recommend for Approval: By: -Y"'-"'/ L", .>---- f V/ ' Klayton Eckl~, P .E., City Engineer Agreed to by Csmtractor: ~--# ~ {W'/ff C 1/4~ BY:? e?/ I:' /J L/'c c I-'f/:.c:; i Approved by the City of Stillwater Jay Kimble, Mayor )ls>; l Title . CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 . T.A. SCHIFSKY & SONS, INC. 2370 Highway 36 NORTH ST. PAUL, MINNESOTA 55109 Telephone 651-777-1313 Tennis Courts Landscape Rock Salt Sand Hot Mix-Wholesale and Retail Bituminous Surfacing Crushed Rock and Gravel Tim Moore City Of Stillwater 7/14/2005 Re: Interlachen street paving Unit Quantity U nit Price Total I Grading LS 1 $ 1,800.00 $ 1,80_ I Remove intersecion on Mid Oaks LS 1 $ 394.00 $ 39 . I Adjust Gate Valve EACH 1 $ 75.00 $ 75.00 I 12331 Type 3IB Bit. Pavement I - - TON 334 $ 44.00 $ 14,696.00 I - Total 1- $ 16,965.00 I ? I lfC7Z) :S' c? .c. 7[;Jc:~~g: tJu'):I., ,~ , 1..., e . Mel110ranc Ull1 To: From: J\/lavor and Citv Council ~~ Shawn Sanders, Assistant City ~hgIJ1eer Date: July 14,2005 2003 Street Improvement Project (Project 2003-02) Acceptance of Work and Final Payment Subject: DISCUSSION The work on the above project has been completed. The contractor has submitted their application for payment and required information to allow for final payment. If Council accepts the \vork and authorizes final payment the one-year warranty will begin. RECOMMENDA TION . Staff recommends that Council accept the work and authorize final payment to Tower Asphalt in the amount of $18,802.82 ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2005- , ACCEPTING 'YORK AND ORDERING FINAL PAYMENT FOR 2003 STREET IMPROVEMENT PROJECT (PROJECT 2003-02) . ACCEPTING 'YORK AND ORDERING FINAL PA Yl\lENT FOR 2003 STREET IMPROVEMENT PROJECT (PROJECT 2003-02) 'VHEREAS, pursuant to a written contract signed between the City and Tower Asphalt, Inc. for 2005 Street Improvmenet Project (Project 2003-02) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED: That the city clerk and mayor are hereby directed to issue a proper order for the final payment of $18,802.82 on such contract, taking Tower Asphalt, Inc. receipt in full. Adopted by the Council, this 19th day ofJuly 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . Account # 6403 6472 6585 6845 7445 7880 9869 10087 1 0941 . . CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council Sharon Harrison, Finance Director~ July 19, 2005 FROM: DATE: SUBJECT: Utility Bill Adjustments - Sewer Charges Descriptiof'! House Hold Number Decrease 2 Leaky Toilet 4 Leaky Toilet 5 Leaky Toilet 6 Leaky Toilet 7 Leaky Toilet 8 Water Leak 9 Leaky Toilet 10 Leaky Toilet Recommendation Reduce billing from 44,000 gallons to 31,000 gallons Reduce billing from 24,000 gallons to 13,000 gallons Reduce billing from 30,000 gallons to 9,000 gallons Reduce billing from 112,000 gallons to 10,000 gallons Reduce billing from 104,000 gallons to 38,000 gallons Reduce billing from 19,000 gallons to 9,000 gallons Reduce billing from 81,000 gallons to 38,000 gallons Reduce billing from 85,000 gallons to 70,000 gallons Reduce billing from 57,000 gallons to 22,000 gallons . . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director July 19, 2005 Subdivision of 15,000 Square Foot Lot into Two Lots of 7,500 Square Feet Each at 203 ESt Croix Avenue. Case No. SUB/05- 26 v Background. This item was before the Council at your last meeting of July 5, 2005 and referred back tot he Planning Commission for variance review. It is scheduled for Planning Commission review at their meeting of August 9, 2005. To complete City review of the subdivision application, the City must take action on the request by July 20, 2005. This could have been done at your last meeting. Recommendation: Denial of Case No. SUBj05-26. Findings. The original application lot size information was incorrect requiring a variance. Attachment: City Council staff repot 7-5-05. . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director June 29, 2005 Request for Lot Split of Existing 15,000 Square Foot Lot with Existing Residence into Two 7,500 Square Foot Lots. Case No. SUBj05-26. Background. This request was reviewed at the Planning Commission meeting of June 13, 2005 and denied based on neighborhood comment and concern for possible development compatibility with the neighborhood. Attorney's Opinion. Subsequent to that meeting, the enclosed opinion from the City Attorney regarding the subdivision request was rendered. . Recommendation. Decision on request. Attachments: Planning Commission staff report and minutes of June 13, 2005. City Council Action on 7-5-05: Continue, refer to City Planning Commission for variance. . . . City of Stillwater Planning Commission June 13, 2005 Don Empson, 1206 N. Second St., referred to City Code requirements for the completion of a land survey. He also spoke of a concern about the lack of design standards to protect the character and integrity of older neighborhoods and to ensure that infill housing, such as this, harmonizes with the existing surroundings. He also suggested such subdivisions subvert the reason for the City's annexation of property for new development. He stated the request will not add to the attractiveness of the neighborhood and will have a detrimental effect on the historical character of the neighborhood. Mr. Junker noted this is a subdivision request only, not a review of the plans and specs for the new house. He also noted the request would be subject to completion of a survey. . Mr. Dahlquist said he noticed the large lots in the area and said while the applicant could meet size requirements, he was concerned about the possible impact on the character of the neighborhood. He also said he was a little concerned that no design plans had been provided. Mr. Harvey said he was waiting for a decision on the subdivision request before preparing design plans. Mr. Teske said while the submission of design plans isn't required, it does help the Commission visualize the possible impact. Mr. Harvey pointed out that a 7,500 square foot lot wouldn't accommodate more than a bungalow-type house. Mr. Turnquist agreed with the concern about not knowing what might be constructed on the new lot. Ms. Fitzgerald noted the HPC is in the process of developing a review process of all new housing. Ms. Fitzgerald suggested the Planning Commission could add a condition that plans be reviewed and approved by the Community Development Director. Mr. Junker moved approval with the conditions that a survey is completed, that the Community Development Director review plans and specs, and that no variances be granted. Mr. Turnquist seconded the motion. Motion failed 2-5, with Mr. Junker and Mr. Turnquist voting in favor. Case No. V/05-27 A variance to the sign regulations for a temporary banner for the Stillwater Library at 1305 Frontage Road W. in the BP-C, Business Park Commercial District. Bill Hickey, representing Stillwater Public Library, applicant. Mr. Hickey was present. He noted the Library was open for business at its temporary location. Members agreed the requested temporary signage was tasteful. Mr. Teske, seconded by Mr. . Wald, moved approval as conditioned. Motion passed unanimously. Case No. SUPN/95-28 A special use permit for a restaurant with outside seating and variance to the parking regulations at 312 S. Main St. in the CBD, Central Business District. Todd Nelson, applicant. . The applicant was not present. Mr. Dahlquist, seconded by Mr. Wald, moved to continue this case. Motion passed unanimously. 2 " .. City of Stillwater Planning Commission June 13,2005 . Don Empson, 1206 N. Second St., referred to City Code requirements for the completion of a land survey. He also spoke of a concern about the lack of design standards to protect the character and integrity of older neighborhoods and to ensure that infill housing, such as this, harmonizes with the existing surroundings. He also suggested such subdivisions subvert the reason for the City's annexation of property for new development. He stated the request will not add to the attractiveness of the neighborhood and will have a detrimental effect on the historical character of the neighborhood. Mr. Junker noted this is a subdivision request only, not a review of the plans and specs for the new house. He also noted the request would be subject to completion of a survey. Mr. Dahlquist said he noticed the large lots in the area and said while the applicant could meet size requirements, he was concerned about the possible impact on the character of the neighborhood. He also said he was a little concerned that no design plans had been provided. Mr. Harvey said he was waiting for a decision on the subdivision request before preparing design plans. Mr. Teske said while the submission of design plans isn't required, it does help the Commission visualize the possible impact. Mr. Harvey pointed out that a 7,500 square foot lot wouldn't accommodate more than a bungalow-type house. Mr. Turnquist agreed with the concern about not knowing what might be constructed on the new lot. Ms. Fitzgerald noted the . HPC is in the process of developing a review process of all new housing. Ms. Fitzgerald suggested the Planning Commission could add a condition that plans be reviewed and appwved by the Community Development Director. Mr. Junker moved approval with the conditions that a survey is completed, that the Community Development Director review plans and specs, and that no variances be granted. Mr. Turnquist seconded the motion. Motion failed 2-5, with Mr. Junker and Mr. Turnquist voting in favor.. Case No. V/05-27 A variance to the sign regulations for a temporary banner for the Stillwater Library at 1305 Frontage Road W. in the BP-C, Business Park Commercial District. Bill Hickey, representing Stillwater Public Library, applicant. Mr. Hickey was present. He noted the Library was open for business at its temporary location. Members agreed the requested temporary signage was tasteful. Mr. Teske, seconded by Mr. . Wald, moved approval as conditioned. Motion passed unanimously. Case No. SUPN/95-28 A special use permit for a restaurant with outside seating and variance to the parking regulations at 312 S. Main St. in the CBD, Central Business District. Todd Nelson, applicant. The applicant was not present. Mr. Dahlquist, seconded by Mr. Wald, moved to continue this case. Motion passed unanimously. . 2 .' . Harvey Woodruff LLC 106 Chestnut Street E Stillwater, MN 55082 June 15,2005 City of Stillwater Community Development Department 216 North Fourth Street Stillwater,MN 55082 RE: Lot Split Request . ~ P1dml~ng<=;:;~n Members: . I am requesting your reconsideration of my application for a resubdivision of a 15,000 square foot lot into two 7,500 square foot lots located at 203 ESt. Croix Avenue. Please review and approve this request, as there are no special use permits requested or variances and it is a basic lot split request, and meets all requirement set forth by the City of Stillwater's minimum lot requirement. Thank you for your consideration. Sincerely, b/lsl~ J-Ha ey hiefManager Harvey Woodruff, LLC. 612-805-5555 . 106 East Chestnut 0 Stillwater, Minnesota 55082 06/15/05 15:04 MAGNUSON LAW FIRM ~ 4308809 NO. 039 [;I0~' i t.! :MAGNUSON LAW F 1N~ . LICENSED IN MINNESOTA AND WISCONSIN THE DBSCH OFj:/CB BU1L-orNG 333 NORTti MAlN S'TRBIIT . StfJ't'E #202 . P.O. BOX 438 . STILLWATER, MN 55082 TEU!I'HONE: (651) 439-9464 . nl.JaCDP!l>R: (651) 439-5641 DAVID T. MAGNUSON MARGAImT M. MURPHY June 15, 2005 Larry Hansen, City Administrator Stillwater City Hall 216 North 4th Street Stillwater, MN 550&2 Re: Planning ApplicaTion Case No. SUBI05-26 Dear Larry: I have reviewed the action of the Plannin.g Commission taken on Monday, the Bth of JWle, 2005 with regard to a requested resubdivision of Lot 6, Block 7, Carli & Schulenberg's Addition to the City. TIus Lot is 100 x 150 square feet, for a total of 15,000 square feet. The Applicant asked that the 15,000 square foot lot be divided into two equal 7,500 square foot lots. The existing parcel is located within the RB two family district of the City and lots of . 7,500 square feet are buildable for single family residences. The planning staff report recommendation was for approval of this subdivision with a condition that the existing garage on the property be demolished or removed before the subdivision is approved. Evidently the existing garage would straddle the line between the two newly created lots. The drawings submitted by the Applicant indicated that the garage would be moved to meet the established setback in the district. It appears, therefore, that an of the requirements for subdivision have been met. The Planning Commission, however, denied the Application. In my opinion, this subdivision, since it meets. all of the requirements of the Ordinance, must be approved. It must be remembered that even a pla:t that meets all of the subdivision requirements must be approved. The courts have consistently said that denial of a plat that meets all subdivision requirements is arbitrary and will be overturned by a court. National Corporation v. Village of Inver Grove Heights, 301 Minn.' 335, 222 N.W.2d 550 (1974) and Good Value Homes v. City of Eagan, 410 N.W.2d 345 (Minn. App. 1987). I would add, parenthetically, that I fonnerly represented John Harvey in matters associated with his mortgage company. I have not advised MI. Harvey or his Company in the last two years and have not conferred with him or his Company in any manner with regard to this subdivision request. I do not believe, therefore, that the rendering of this opinion is barred by a conflict ofinterest. Yours very truly, ....,......~ <" ' ~ ~.~ David T. agnu.son Stillwater City Attorney . DTMljmo LOCATION:651 439 9464 RX TIME 06/15 '05 14:23 .' . PLANNING APPLICATION REVIEW FORM CASE NO. SUB/05-26 Planning Commission Date: June 13, 2005 Project Location: 203 East St. Croix Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicants Name: John Harvey Type of Application: Resubdivision Project Description: A resubdivision of Lot 6, Blk 7 Carli Schulenberg's Addition into two lots of 7,500 square feet. Discussion: The applicant is requesting a subdivision of 15,000 square foot lot into two 7,500 square foot lots. There is an existing garage that will have to be demolished or moved in order to split the lots. If the garage is 50 years or older; there is a . demolition ordinance the applicant will have to respond to. Recommendation: Approval with conditions Conditions of Approval: 1. Garage shall be demolished or moved before resubdivision is issued. Attachments: Application form, letter from applicant, site plan from applicant, site plan from city. CPC Action on 6/13/05: Denied 5-2 . \ PLANNING ADMINISTRA I .ON APPLICATION FORM Case No: $()t.k~di ,. Date Filed: ~k()::> Fee Paid: d/tJo . Receipt No.: / ~8~ COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER MN 55082 ACTION REQUESTED x- I Special/Conditional Use Permit Variance Resubdivision Subdivision* .Comprehensive Plan Amendment* Zoning Amendment* Planning Unit Development * Certificate of Compliance *An escrow fee is also required to offset the costs of attorney and engineering fees. The fees for requested action are attached to this application. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council, twelve (12) copies of supporting material is required. A site plan showing drainage and setbacks is required with applications. Any incomplete application or supporting material will delay the application process. After Planning Commission approvals, there is a 10-day appeal period. Once the 10-day appeal period has ended, the applicant will receive a zoning use permit which must be signed and submitted to the City to ob.the required building permits. PROPERTY IDENTIFICATION Address of Project J()3 (')}, Cr-d Ot ,tvtJl)tu' EltsAssessor's Parcel NOLI 030 20,/3 CO ~ J Dn J ',,, '1-- (GEOCode) Zoning District.fl.D Description of Project f-i1J- '- <CPLl T . . "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply with the permit if it is granted and used. " Lot Size (dimensi, ~ \ (00 X ,~ Land Area } 5' Of) V 5a.l1.O.,(1)4 f('uf' Height of Buildings! Storier Feet Principal Accessory Representative 1vkJ ~~ tllfp ~ Che8fnJ)J" City - State - Zip $h\ l~ MJ\l9lJ8?- ~I-~ - Mailing Address Property OwnerJfM-u fJLJJJ(1)j)MPFj U-C. Mailing Address lh 1<7 (" CJ;\i~f f\vK 9-. City - State - Zip Sti It \,U~ vuJ. L.:h{)~cL Telephone No. b '51- 4 ~ - 'ffU) /} ,~uvU re i requir~d) Signature Telephone No. Signature SITE AND PROJECT DESCRIP Total Building floor area square feet. Existing square feet Proposed square feet Paved Impervious Area square feet No. of off-street parking spaces H:\mcnamara\sheila\PLANAPP .FRM April 20, 2005 . Harvey Woodruff LLC 106 Chestnut Street E Stillwater, MN 55082 May 21,2005 Community Development Department City of Stillwater 216 North Fourth Street Stillwater, MN 55082 . Planning Commission: Harvey Woodruff, LLC. , requests a variance for a Lot Split for the property located at 203 St. Croix Avenue East, Stillwater, property ill number 2103020430051. This lot split is in accordance with the cities required single family lot size, and therefore will not adversely affect the surrounding neighborhood in any way. If there are any questions, please contact me at 612-805-5555. Thank you. Si~ C;?t~ . ~ hn K Harvey C li ef Manager Harvey Woodruff, LLC. . 106 East Chestnut 0 Stillwater, Minnesota 55082 ~ , oV, L /--.....~. V \;\" ( - - . cj I ~. 4~ c)\ 'J . () S' ~ 1 () ..... ' )<; ~ ~ - t , - E~~ ~ ~~ t~ f(~,J . , J jJ~ ~ .~ .N~ ilP~~ &~ ~o~ .;y ~ - \.. Iv tjY'K . . ) \,0' I ",An 1 ~ ~ ~.-'-' J&tt)'ri1 ~ , ~~e.. ~ Iht-t( +: (lJ.M. ,JwJ fJfIvo~ L IIVG 5' P'~"'>;~ f (I IV rr flr-1v~ l/ CD:~~ ,l. \ I . ' '~bk1 I ~'IL~~. ,j,~ o ~~~ f~Y~!J . JJ ~+-. ~ Wl 5"(/LI ( ~f4 UJvooeuR=- (L(./ ~rll~ \'J"r~. fr.:lv}~~ by ~I ~>--I )...","( . L;j. ~...h",~~... P~VI'~) "., t,.J'l,)4'~J J....... 1.0. L.)- )fh} bf'lL jr'>INJ..J.. by ~"'V(y J,.J,,()Jrlt-f) ue. 4u...~"".l1\.oj. J..., 5,)- b",,)~. ~ -q' >: ';0 ~ -:[ " ~ ~ I o o I o F~) r >' f r1.P NJ- /-v<. (317 .231 '? 52,7G('7 / [:" 0 ,-) I X 201 ~ )J- flvv,'cJ,. ~ [~j -5.00- 2' 03020@J5~ t oJ- 1- )-Z 7-6.6 q- J+ 7.- t"j.. 17'2.7.19 PI- ~ -----._" , "'-/ /\. 2/0.3020L-300L- X .... ;. N ( 1'-:: 'Z-l) \ G 1;',"'" ,,(. . R2IW R20W Rl9W ~:: : L~": n~ 1 TIm nmW TIm T32N T3\N R22W R21W RlllW Vicinity Map . o 40 Scale in Feet ThladrilWing~lt.rM\IlIor.~1Il1on . U1d1'llplfldvcl1on orland IKOntJ_1lwf appear In var\cllM W..I'lIrlglOll County om.:... Th.~ahouItJbIillJf,~fwr.r~ puIpO&..O!'t1. Washll'llllonCounl)'ltnol .....PI:>mi~lorM1y~. aoun:.:W..hlnlllo"CollllIySu~Offlc.. Phorl.(651}43o.M75 PaIqj~abutldOllAs400k1rOlTn.oon CUlfWlllhrough:~I30.2OllS tMfJprInled: J\l1\lI7,200s . . . Vlemorandum To: Mayor and City Council Diane Ward, City Clerk 7/19/2005 From: Date: Subject: New Tobacco License - Water Street Inn An application for a new tobacco license for the Water Street Inn has been received. Approval should be contingent upon filing all required documentation and final approval by Police, Fire, and Inspection Departments. ACTION REQUIRED: If approved, Council should adopt Resolution No. 2004- , APPROVING A NEW TOBACCO LICENSE FOR ST. CROIX PRESERVATION COMPANY, INC., DBA: WATER STREET INN. . APPROVING NEW TOBACCO LICENSE FOR ST. CROIX PRESERVATION COMPANY, INC.; DBA: WATER STREET INN WHEREAS, a request for a new tobacco license has been received by Mr. Charles Doherty, of St. Croix Preservation Company, Inc.; DBA: Water Street Inn; and WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the issuance of a tobacco license. Adopted by Council this 19th day of July, 2005 Jay L. Kimble, Mayor . ATTEST: Diane F. Ward, City Clerk . ~ . RESOLUTION ADOPTING FINDINGS OF FACT, CONCLUSIONS AND ORDER RELATED TO THE DENIAL OF A VARIANCE TO THE MINOR SUBDIVISION AND VARIANCE OF LOT SIZE REGULATIONS (10,000 SQ. FT. REQUIRED, 8,625 SQ. FT REQUESTED) TO SPLIT AN EXISTING 17,250 SQUARE FOOT CORNER LOT INTO TWO 8,625 SQ. FT. LOTS LOCATED AT 1802 NORTH FOURTH STREET IN THE RB, TWO FAMILY RESIDENTIAL DISTRICT. CASE NO. SUB.V.OS-33 WHEREAS, based upon direction given by the City Council, the City Attorney has drafted Findings of Fact, Conclusions of Law and Order in support of the decision to deny a variance to the lot size regulations (10,000 sq. ft. required, 8,625 sq. ft. requested) to allow splitting the existing property into two parcels located at 1802 North Fourth Street in the RB, Two Family Residential District; and WHEREAS, the City Council has given full consideration to all the evidence presented and due consideration, resolves as follows: . I. That the Findings of Fact, Conclusions of Law and Order attached hereto as Exhibit "A" regarding supporting the decision to deny a variance to the lot size regulations (l0,000 sq. ft. required, 8,625 sq. ft. requested) to allow splitting the existing property into two parcels located at 1802 North Fourth Street in the RB, Two Family Residential District, are hereby accepted and adopted. Adopted by affirmative vote of all the members of the City Council on the July, 2005. day of Jay L. Kimble, Mayor ATTEST: Diane Ward, City Clerk . STATE OF MINNESOTA CITY OF STILLWATER COUNTY OF WASHINGTON BEFORE THE CITY COUNCIL In Re: The Application of Elizabeth Crooker Case No. SUB/V/05-33 FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened the Hearing on June 13, 2005 at the Council Chambers in City Hall on the Application of Elizabeth Crooker ("Applicant") for approval of a minor subdivision and variance from the lot size requirements of the zoning regulations of the Stillwater City Code. At the Hearing, the City Council considered the report of Steve Russell, the City Community Development Director, testimony and exhibits submitted by the Applicants, the Staff report and minutes of the Planning Commission, maps of the property in question, and the Planning file prepared by City Staff for the Application, which included: (a) Plat of survey showing the property location, boundaries, and dimensions; and (b) A sketch of the location of the proposed homes. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: FINDINGS OF FACT 1. The lot is owned by the Applicant. 2. It is proposed that the lot (the "Lot") be split into two lots of 8,625 square feet (l0,000 sq. ft. is required). The property consists of a 17,250 square foot comer lot. ~ '. . . . ; , . . . 3. That no evidence was presented by the Applicant that a hardship exists with regard to the subject parcel as required by the City Code or Minn. Stat. 9462.357, subd. 6 (2). 4. That if a hardship exists at all, it is a hardship created by the Applicant who proposes to use a parcel in a manner prohibited by the Ordnance. 5. Use of the entire parcel for yard space for the existing home is reasonable use. 6. The proposed development is not compatible with adjacent property. 7. That the Applicant's subdivision of the parcel into two lots is not a reasonable use of the property. CONCLUSION OF LAW 1. That this matter was properly before the City Council pursuant to the procedure set forth in the City Code. 2. That the variance to the lot size requirement will constitute a special privilege to the Applicant. 3. A variance to the lot size regulations as requested in the Application, is not in harmony with the neighborhood. 4. That based upon the findings, the proposed variances to the Zoning Ordinance will be a detriment to adjacent property, will frustrate the purpose of the Zoning Ordinance, and violates the spirit of the guide of the Comprehensive Plan. ORDER IT IS HEREBY ORDERED 1. The minor subdivision and variance to the lot size is hereby denied. Adopted by unanimous vote of the City Council this day of July, 2005. - 2 - ATTEST: Diane F. Ward, Clerk CITY OF STILLWATER Jay L. Kimble, Mayor -3- I Coon Rapids Office 201 85th Avenue N.W. Coon Rapids, MN 55433 (763) 783-1880 Pax:783-1883 -:J- '.,. \ '~' '~' J . . ~ _.. _ .-.J_--.-J.,.\..englnet(lng Mendola Heights Office 2422 Enlerprise Drive Mendol' Heights, MN 55120 (65\)681-1914 F.x:6RI-9488 . CIVIL ENOINF.F.RS LAND PLANNERS LAND SURVEYORS LANDSCAPE ARCIITreCTS Coon Rapids Office I EXlSTING HOOSE I Certifica te of Survey for: 86H J.- 2.oe-=.e~l-J 8691 857,5 . CROIX GTJST. HOMES. INC. House Address: 1802 North 4th Street ! !!i' 867.3/ t SoU ~ I . NBBo52'54"E 115.00 865.7 \ - ~;~~ f' t \ )( 864.8 t I \ UHE PARma wrrn SOU1H UNE I I '- - Of NW QUARTER Of SECTION 1\ I I ' 8658)( I I " I ,.. ",uow 2'. VOllOW I ~ 869.3 / / \'1' I t;'t~.:l (7\866.7: 19 lC _ I \;,.l~' """,1 1 "'" 869.0 '0 Q ; I I 0;CC... 0 I . \41 uI I > 1:'" h -t ~ f~' ' ~--------1\-------11S_00-'t----- ----T-- ~ ~ ..., H i:<1 tiF <I ~ I cc 0 (Lj i:I ~ ",I :f- I 870.0 1:": ~ I lC 30 c-< i!:l'5 'O.COll"" )(871.11 r I W:5t') U) ~i ~ 3: t;'t 87H 1 X869.8 : 0 ~ ~.9- - ~O 'V t?'(' .!. O:t Z {j I >-y-., ~ "<t' 0 - t'- >< 869.5 41 c ....... z . UI ><872.6 g Or :5 ~ h :;~rg g, g li)::; c'" ~ z ~ ... )'. , 869,6 I r- i) 0": ::::J :J 0 r- .' '5 oo----------:t.--~---. I '" N Z ~--,:.-II~---T------I I . ? I F ~ l5 () 881.0 ~ 878.8 I 877.~(8H'72 '____4...871.8 a; ~ k.. - - --.y 87M ;0.00 \"" 26.00'-1 i:i .w.aa 25.00 !,n ~~ t3 ~ J I 1 I I ,,~. ~.~ I ~ EXlSTIU HOUSE 879.6' ':?.... I ~ I g Pnuru.xu HOUSE ~ l& y: _..J r:-. ..0 J ~ 1'8 GAAAGf:II;:I~lg'POURE09Slo1T. 82 NI .--- rv TOP or BlOCX- 8 I g I z W,\U(OOT 8nl 1.....- ~ 88M I II 1"'\ ..-_____ -~ 1876~ () 1 881.2 10.00 28.00. Ij ! ~77.5 I ~O.oo "~. _-1"":-- ~ ~~2.J ~ - - - N ---- Jr."., OECl4 'OECK4-' I 0 .<.-. 885.3 . "",~.9 I 878.4:=::U ~ fJ' 875,5 1 x ~ ( . 863. 7 ~ I ,~. E)051JNO fOONOA TION I I 87 \ . IlEIiCHMARK ~ \. "'<It!' I I 6. -TOP or PIPE )( 'l5 ~ DR1~A Y I I (UNDER CONsrnUCTION) I I ,.- UAPl[ 'P . El. - 876.37 ,. era' ~ ~ .. __ I \>>.: (TO BE REMOVED) ~ 0 I, - 0- e'" -"'''1 .,t.. -----*tiI BENCHMARK ('- ao... I - - 877.1 I". 5PR\JC[ 9. 30 TOP OF PIPE 864.7 1 878.9 I f",. ~ n _ 86220 10. ASH 81 8 881 t 877.8 t r X.' - ~ x - I'.~ai ~ 87:17 88'.9x 884.5 x ~ 880,6 115.00 876.8 \UdlCCB 88~.~ I S88052'S4"W <.I \1 um: PARAlLEl. W11H 5OIJ1H UNE_J 91 /, OF HW QlJARlER OF SECTION 21 g I/,L-'- Point of BeginnIng h . rtiRB ct., .-:-:- m1.5 880.9 879.7 f69.8 ft8.. ~ 875,4 lC " 30 e82.6 Te -f-- 4- tt \f) N ..9 cD I I I I I I I I I I I I I I I I I I -\-" o ---- -6 g '\ - South line on the Northwest Quarter of .\ Southeast Comer of the lY. POPLAR ST. '--- Section 21, TownshIp 30, Ronge 20 I '---Northwest Quarter of Section 21. . II (Not in place) Notes: o Dtmotes Existing Tree 1. No title commitment was furnished for tM, property, .,. I tT. IV 2. Subject to 011 easements of record, If any. 1IOll 0 Denotes r:X S ng ell 3. E)dstrng foundatfon and garage located on property ore to be removed. JIve Denotes ExIsting Service 4. House placement per owner. - lQIl1I Denotes Existing Telephone Box 5. FJeld verify sewer Inverts prior to excavation. ~. Denotes ExIsting Catch Basin 6. Elevations shown ore based on city datum. (TNH Sycamore & 4th ~ Denotes Existing Power Pole Street Elevation 884,95) . 000.0 Denotes Existing Devatlon "<@]) Denotes Proposed Devatlon Denotes Drainage Flow Direction Denotes Drolnoge & Utmty Easement (per recorded plat) Denotes Offset Iron PROPOSKD BUILDING ELEVATIONS Lowest Floor Elevation: ev/.z. Top of Foundotlon Elevation: 881~ Garage Slob Devatlon: B91S' (ot door) Bearings shown are assumed NOTE: Contract", muot verify ofl dlmon.lon. ... drl""woy dulqn. NOm Drivewoye are shown (or Qrophfc purpo~" only. fJnol drl...",.,oy LEGAL DESCRIPTION: (supplied by owner) d.eI9n and loeotlon wnr b. d.h""ln.d by eontroetOf'. All that part of the South Half of Northwest Quarter of Section 21, Township 30, Range 20, described os follows: Commencing at a poInt on the East (lne of sold ,Northwest Quarter 30 feet North of the Southeast comer thereof, thence North on sold East (lne 150 feet, thence West on a (lne parallel to the South line of sold Quarter Section 115 feet, thence South on 0 line parallel to said East line 150 feet, thenCe East on 0 (lne parallel to sold South (lneaf sold Quarter Section 115 feet to place of beginning. We hereby certify to Croix Cu.tom Home., Inc. that thl. survey, plan or report woo prepared by me or under my dIrect supervision and thot I om 0 duly licensed Land Surveyor under the low. 01 the State of MInnesota. Doted thl. .'C-+~ day 01 .\o.('N"') A.D., 200S Signed: PIONEE~~ERING. PA Scale J inch ~ 30feet -- By. I~ t. y~ ~ : - - Terrence E. Rothenbacher, LS. Reg. No. 20595 26461 204434.001 JPS Thomos R. 8ollulf, L.S. Reg. No. 40361 ..... ---------- --,---- --~-~--'-------------- . .. '<1. " \ . 7+4 Ryan Dnve, Suire 102, Hudson, \Visco!lsin 54CJl6 . 71)-3/7-F;55 . 883.85B.8085 . vrv/whartmJflnOrnesinc.com r <'2.,1 /. ~ ; .~ iI__,~ ,..:;, "/ hi' :7h'-:'!)l' /!cn/s i/;-e 7~ t, \} ~ ~ z,'t ~ r ~: ,. ~~ / 0~\V , 2-1 {( , --_.~-~. --. ---r ~. (}J ~ ~oME. 4-12..-? l, _--=.....i--'- v po\?'_c:..H -~~- ~ " 1-& .) IS-~. ~oL-u:\-h S+fe..e-J ~(+k mJ ~o __H_> j ~~ ~ h .t-: . '. . (()/ltrrh! 11;\1"\ ~ . . . RESOLUTION ADOPTING FINDINGS OF FACT, CONCLUSIONS AND ORDER RELATED TO THE APPROVAL OF A MODIFICATION TO A SPECIAL USE PERMIT AND VARIANCE TO SIDE YARD SETBACK (5 FEET REQUIRED, 2.1 FEET REQUESTED) AND VARIANCE TO GARAGE HEIGHT LIMIT (1 STORY AND 20 FEET REQUIRED, 2 STORIES REQUESTED) FOR THE CONSTRUCTIONOF A TWO-STORY ADDITION TO THE GARAGE LOCATED AT 801 PINE STREET IN THE RB, TWO FAMILY RESIDENTIAL DISTRICT. CASE NO. SUB.V.05-31 WHEREAS, based upon direction given by the City Council, the City Attorney has drafted Findings of Fact, Conclusions of Law and Order in support of the decision to approve a modification to a special use permit and variance to the side yard setback regulations (5 feet required, 2.1 feet requested) and variance to the garage height limit (1 story and 20 feet required, 2 stories requested) for the construction of a two story garage addition located at 801 Pine Street in the RB, Two Family Residential District; and WHEREAS, the City Council has given full consideration to all the evidence presented and due consideration, resolves as follows: 1. That the Findings of Fact, Conclusions of Law and Order attached hereto as Exhibit "A" regarding the decision on the approval of a variance to the side yard setback regulations (5 feet required, 2.1 feet requested) and a variance to the garage height limit (1 story and 20 feet required, 2 stories requested) for the construction of a two story garage addition located at 801 Pine Street in the RB, Two Family Residential District, are hereby approved and adopted. Adopted by affirmative vote of all the members of the City Council on the July, 2005. day of Jay L. Kimble, Mayor ATTEST: Diane Ward, City Clerk ST ATE OF MINNESOTA CITY OF STILLWATER COUNTY OF WASHINGTON BEFORE THE CITY COUNCIL In Re: The Application of Rita Graybill Case No. SUB/V/05-31 FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened the Hearing on June 13, 2005 at the Council Chambers in City Hall on the Application of Rita Graybill ("Applicant") for approval of a modification to a special use permit and variance to the side yard setback and garage height requirements of the zoning regulations of the Stillwater City Code. At the Hearing, the City Council considered the report of Steve Russell, the City Community Development Director, testimony and exhibits submitted by the Applicant, the Staff report and minutes of the Planning Commission, maps of the property in question, and the Planning file prepared by City Staff for the Application, which included: (a) A City site map of the property and surrounding area; (b) A drawing showing the location of existing and proposed structure including height and setback dimensions; and (c) A sketch of the front elevation of the proposed structure. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: FINDINGS OF FACT 1. The property has an existing carriage house/garage located on the property owned and used by the Applicant. " ~ . . . . 2. The proposed two-story addition to the existing two-car garage/carriage house (the "Structure") is proposed on a lot that has a side yard setback requirement (5 feet required. 2.1 feet requested) and a garage height limit (1 story and twenty feet required, tVvo stories requested). 3. The two-car garage/carriage house located at 801 West Pine Street, Stillwater has been used by applicant for personal use and is adjacent to the residence, an approved bed and breakfast known as The Elephant Walk Bed and Breakfast. 4. That evidence was presented by the Applicant that a hardship exists with regard to the subject parcel as required by the City Code or Minn. Stat. 9462.357, subd. 6 (2), in that the Applicant proposed to use the property in a reasonable way and the zoning controls prohibit this reasonable use. . 5. That a hardship exists that was not created by the Applicant who proposes to use a parcel in a reasonable manner prohibited by the Ordnance. 6. The proposed development is compatible with adjacent property. 7. That the Applicant's construction of a two-story addition to the garage/carriage house for personal use, located adjacent to the existing bed and breakfast is a reasonable use of the property. CONCLUSION OF LAW 1. That this matter was properly before the City Council pursuant to the procedure set forth in the City Code. 2. That the variance to the side yard setback and garage height variance will not constitute a special privilege to the Applicant. . - 2 - 3. A variance to the side yard setback and garage height variance regulations as . requested in the Application, is in harmony with the neighborhood and will not decrease property values in the area. 4. That based upon the findings, the proposed variance to the Zoning Ordinance will not be of substantial detriment to adjacent property, and will not materially impair the purpose and intent of this title or the public interest nor adversely affect the Zoning Ordinance or the Comprehensive Plan. ORDER IT IS HEREBY ORDERED 1. The variance to the side yard setback requirement and garage height limit for construction of a two-story addition to the garage/carriage house is hereby approved, subject to the condition that the garage/carriage house not be used as additional sleeping rooms for human . habitation. Adopted by unanimous vote of the City Council this day of July, 2005. CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk . '"l - -' - . . . 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I '-- / I ~, \>-5.5 . . ! ---S89027'10"W 12020--- Ii I I o o (\j ~ ~ ~ ~ oN - C Q <5 <: I I I ~ PARCEL B \ 9,920 Sq. Ft. \O~ O\i ~O /Found I inch I.P. 0.10 feet South I and 0.34 feet Ea,t of SW comer Lot 3, no 1.P. set. \ \ I '- \ I ... \ , '.....- , { t , I I South Line Lot 3, LULL'S ADDI --- 589027'/O"W I __ Plat: l?9 E 3 ~o -0 ~~ o z So. "$2' ()-f 1013 lfAl(q ;tj~;:;~' , -- / Sou,h Line Sec. 28, T30N-R20W WEST WILLARD (Platted as: WILLARD ST.) 728. t 0 I~ I I 1 I I I I I I I I I I I I I 1 I 8 l\i co .~..v '~ ~ Garagtf CIj <0 ;;: CIj I, ... l) Ii: I I I , '" ;. , ''\ House ~, -~ ~ 8~ . 0 oW) CI) \ . \ ..-- , , ~ STREET __" &1..../ .. ~!"'fifj.j.' JrJe.. . 1 /1 I 1_ II It " I I , I I I . . i ~ . ff . . I ~~~:'.~~~~, I ._--=_:.~.. "_.~ .1 f , ,_' ,. ,---,-, r-- -.. -----.......:.~_l~ -. ........--, 1 I il' ~'- - (( I I' I 1\ . I, II I' . ( i' "1 il \ '[,' . j . I' ':",,~. ,'~._. ..-.... ~. ~ \\ '\ \.. "" '\ " \ \ ~,' \~\~ \~\, \;~~ 'ill~' - I \ r .' " .f I I -...'-.-,------ -'------,-- -- I 1 I .. -\, ,. " ~,.~ (! prO/fY!t L'yr( /' ) 'l.III f~'" ..,.-1 V2. iff&~!< . ., , . RESOLUTION ADOPTING FINDINGS OF FACT, CONCLUSIONS AND ORDER RELATED TO THE APPROVAL OF A MODIFICA TION TO A SPECIAL USE PERMIT FOR AN ACCESSORY DWELLING AND GARAGE AND VARIANCE TO ACCESSORY DWELLING SIZE (800 SQUARE FEET REQUIRED, 1000 SQUARE FEET REQUESTED) AND VARIANCE TO REAR YARD SET BACK REQUIREMENTS (25 FEET REQUIRED, 6 FEET REQUESTED) FOR THE CONSTRUCTIONOF A GARAGE LOCATED AT 821 THIRD STREET SOUTH IN THE RB, TWO FAMILY RESIDENTIAL DISTRICT. CASE NO. SUB.V.OS-32 WHEREAS, based upon direction given by the City CounciL the City Attorney has drafted Findings of Fact, Conclusions of Law and Order in support of the decision to approve a variance to the accessory dwelling unit size regulations (800 square feet required, 1000 feet requested) and variance to the rear yard setback requirements (25 feet required, 6 feet requested) for the construction of a garage located at 821 Third Street South in the RB, Two Family Residential District; and WHEREAS, the City Council has given full consideration to all the evidence presented and due consideration, resolves as follows: . 1. That the Findings of Fact, Conclusions of Law and Order attached hereto as Exhibit "A" regarding the decision on the approval of a variance to the accessory dwelling unit size regulations (800 square feet required, 1000 feet requested) and variance to the rear yard setback requirements (25 feet required, 6 feet requested) to the in the RB, Two Family Residential District, are hereby approved and adopted. Adopted by affirmative vote of all the members of the City Council on the July, 2005. day of Jay L. Kimble, Mayor ATTEST: Diane Ward, City Clerk . STATE OF MINNESOTA CITY OF STILLWATER COUNTY OF WASHINGTON BEFORE THE CITY COUNCIL In Re: The Application of Todd Huntley Case No. SUB/V/05-32 FINDINGS OF FACT CONCLUSIONS AND ORDER The City Council convened the Hearing on June 13, 2005 at the Council Chambers in City Hall on the Application of Todd Huntley ("Applicant") for approval of a variance to the accessory dwelling unit size regulations and rear setback requirements of the zoning regulations of the Stillwater City Code. At the Hearing, the City Council considered the report of Steve Russell, the City Community Development Director, testimony and exhibits submitted by the Applicant, the Staff report and minutes of the Planning Commission, maps of the property in question, and the Planning file prepared by City Staff for the Application, which included: (a) A drawing showing the location of existing and proposed structure including height and setback dimensions; and (b) A sketch of the front elevation of the proposed structure. NOW, THEREFORE, based upon the documents that have been made a part of this file, upon the testimony of all those who offered it, and upon all the files, records and proceedings herein, the City Council makes the following: FINDINGS OF FACT 1. The property has an existing cinder block garage located on the property owned and used by the Applicant for this variance. '" , . . . ",. f . 2. The proposed demolition of the existing garage and construction of a new garage and accessory building (the "Structure") is proposed on a lot that has an accessory dwelling size regulation (800 square feet required, 1000 square feet requested) and a rear yard setback requirement (25 feet required, 6 feet requested). 3. The existing garage located at 821 Third Street South, Stillwater has been used by applicant for personal use and is adjacent to the residence. 4. That evidence was presented by the Applicant that a hardship exists with regard to the subject parcel as required by the City Code or Minn. Stat. 9462.357, subd. 6 (2). 5. That the hardship was not created by the Applicant who proposes to use a parcel in a reasonable manner prohibited by the Ordnance. . 6. 7. The proposed development is compatible with adjacent property. That the Applicant's construction of garage for personal use, located adjacent to the existing home is a reasonable use of the property. CONCLUSION OF LAW 1. That this matter was properly before the City Council pursuant to the procedure set forth in the City Code. 2. That the variance to the accessory dwelling unit size regulation and rear yard setback requirement will constitute a special privilege to the Applicant. 3. A variance to the accessory dwelling unit size regulation and rear yard setback regulation as requested in the Application, is in harmony with the neighborhood and will not decrease property values in the area. 4. That based upon the findings, the proposed variance to the Zoning Ordinance will . not be of substantial detriment to adjacent property, and will not materially impair the purpose - 2 - "- , and intent of this title or the public interest nor adversely affect the Zoning Ordinance or the . Comprehensive Plan. ORDER IT IS HEREBY ORDERED I. The variance to the accessory dwelling unit size regulation and rear yard setback requirement for construction of a garage is hereby approved, subject to the conditions that all revisions to the approved plan must be reviewed and approved by the Community Development Director and the accessory unit must match the main structure in style, color and materials. Adopted by unanimous vote of the City Council this day ofJuly, 2005. CITY OF STILLWATER Jay L. Kimble, Mayor . ATTEST: Diane F. 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RESOLUTION NO. 2005- RESOLUTION ESTABLISHING POLICY ON USE OF CONTRIBUTION AGREEMENTS TO IMPROVE SUBSTANDARD STREETS WHEREAS, the United States faces a significant problem in maintaining existing public infrastructure (streets, roads, highways, bridges, pedestrian walkways, bike paths). In September, 2003, the American Society of Civil Engineers estimated that $1.6 Trillion Dollars were needed nationwide over a 5-year time period to bring public infrastructure up to an acceptable state of repair and maintenance. This figure had increased by $300 Billion Dollars since 2001 because of large growth and increased development; and, WHEREAS, the City of Stillwater also faces a significant problem in maintaining its existing public infrastructure. The City has over 85 miles of local streets for which it is responsible for maintenance and repair. This network of local streets has been growing by to one to two miles per year during the past ten years. Currently, the City faces a backlog of unfunded street maintenance needs totaling about Fifteen Million ($15,000,000.00) Dollars; and, WHEREAS, the City's Public Works Director projects that over the next ten years, there could be over Ten Million ($10,000,000.00) Dollars of arterial and collector road construction and reconstruction needed to support new growth; and, . WHEREAS, the City's infrastructure deficit is compounded by new development, its impact upon adjacent public streets and former Township Streets that have become part of the City through annexation. The City's future financial and engineering plans to improve the capacity of the public streets is threatened. The Minnesota Court of Appeals has recognized that subdivision development places a great burden on municipal services including city streets. Middlemist v. City of Plymouth, 387 N.W.2d 190, 193 (Minn. Ct. App. 1986). The City does not have the financial resources to upgrade or improve the available public infrastructure for each and every new development proposed to be located somewhere within the City's boundaries (or that will become part of the City through scheduled annexation.); and, WHEREAS, the lack of adequate street and road facilities to handle the vehicular traffic generated by new development results in enormous societal costs in the form of environmental pollution, energy consumption, increased energy costs, decreased economic productivity and a general decline in a citizen's quality of life as a person spends more and more time trying to get from here to there. In addition, emergency services suffer as traffic congestion and accessibility problems reduce response times; and, WHEREAS, the City has previously commissioned SRF Consulting Group, Inc. to prepare the Boutwell Area Transportation Study during the year 2004 and that Study is adopted by reference and made a part of this Resolution; and . WHEREAS, Minnesota law addressing a city's ability to regulate development and subdivision activities is found in Minnesota Statutes, Chapter 462; and, ~ WHEREAS, Mirmesota Statutes, Section 462.358, subd. la, states that "[t]o protect and . promote the public health, safety, and general welfare, to provide for the orderly, economic, and safe development of land, ... and to facilitate adequate provision for transportation, water, sewage, storm drainage .,. and other public services and facilities, a municipality may by ordinance adopt subdivision regulations establishing standards, requirements, and procedures for the review and approval or disapproval of subdivisions;" and WHEREAS, Minnesota Statutes, Section 462.358, subd. 2a, states that "[t]he standards and requirements in the regulations may address without limitation: the size, location, grading, and improvement of lots, structures, public areas, streets, roads, trails, walkways, curbs and gutters, water supply, storm drainage, lighting, sewers, electricity, gas, and other utilities; ... and the protection and conservation of flood plains, shore lands, soils, water, vegetation, energy, air quality, and geologic and ecologic features;" and WHEREAS, Minnesota Statutes, Section 462.358, subd. 2a states that "[t]he regulations may permit the municipality to condition its approval on the construction and installation of sewers, streets, electric, gas, drainage, and water facilities, and similar utilities and improvements;" and WHEREAS, Minnesota Statutes, Section 462.358, subd. 2a states that "[t]he regulations may permit the municipality to condition its approval on compliance with other requirements reasonably related to the provisions of the regulations and to execute development contracts . embodying the terms and conditions of approval;" and WHEREAS, in response to and as authorized by the above-cited prOV1SlOns of the Minnesota Statutes, the City of Stillwater has adopted subdivision regulations. They can be found in Chapter 32 of the Stillwater Code of Ordinances (commonly referred to as the" Subdivision Ordinance" ); and WHEREAS, subdivision standards have been recognized as one of the most effective forms of growth management (Gary Pivo, Growth Management Planning & Research Clearinghouse Local Government Planning Tools. (Aug. 1992)). Adequate public facilities standards have been judicially approved in cases across the nation and in Minnesota (Matter of Golden v. Planning Board of Town of Ramapo, 30 N.Y.2d 359, 334 N.Y.S.2d 138, 285 N.E.2d 291. app. dismissed. 409 U.S. 1003 (1972); Woodburv Place Partners v. Town of Woodburv. 492 N.W.2d 258 (Minn. Ct. App. 1992), cert, denied. 113 S.Ct. 2929 (1993); Freundshuh v. City of Blaine. 385 N.W.2d 6 (Minn. Ct. App. 1986); Larsen v. County of Washington. 387 N.W.2d 902 (Minn. Ct. App. 1986); Garipav v. Town of Hanover. 351 A.2d 64 (N.H. 1976); White, S. Mark. Adequate Public Facilities Ordinances and Transportation Management (American Planning Association, Planning Advisory Service Report No. 465, 1996); and WHEREAS, the purpose of subdivision standards is: 1. To economize on the costs of municipal facilities and services to carefully phase residential, commercial and industrial development with efficient provision of public . improvements; . 2. To establish and maintain municipal control over the eventual character of development; 3. To establish and maintain a desirable degree of balance among the various uses of the land; and 4. To establish and maintain essential quality of community services and facilities; and, WHEREAS, by these standards, the City seeks to regulate the timing and sequencing of development so that the provision of adequate public facilities required to accommodate the development growth occurs concurrently with the development growth. Put another way, these adequate public facilities standards require development be timed and sequenced in a manner consistent with the capacity of public facilities. The City's goal is to insure that public facilities are capable of supporting and servicing the proposed development's physical area and designated intensity; and WHEREAS, in addition to the standards listed in the City's Subdivision Regulations also include adequate public facilities standards within the criteria provided for the City review of particular subdivision processes. Thus, a general development plan cannot be approved unless on and off-site public facilities are adequate, or will be adequate if the development is phased in, to serve the properties under consideration. And, a preliminary plat (land subdivision) cannot be approved unless the proposed subdivision takes into account the City's Expansion Area . Transportation Program; and WHEREAS, the City's Subdivision Regulations allow the City to impose a condition on its approval of a proposed development where the condition is needed to insure compliance with the subdivision regulations; and WHEREAS, the Stillwater City Council wishes to establish a policy on the required payments to the Transportation Area Fund. The purpose of the policy is to address inadequate existing township, City or county roads abutting proposed subdivisions and the manner in which the roads can be made adequate. This policy seeks to equitably distribute the transportation improvements throughout the City. NOW, THEREFORE, BE IT RESOLVED: 1. That the Council of the City of Stillwater establish the policy as set forth in Option 4 of the Expansion Area Transportation Program, adopted as Exhibit "A". 2. That the contribution level as set forth in the attached policy will be reviewed and adjusted each year by the City Council. 3. That amounts of contribution are due upon preliminary plat approval or if adequate provisions are made for security, the amounts may be paid as a special assessment and . certified to the County Auditor for collection with the real estate taxes. 4. This policy applies to all general development plans, meets and bounds surveys, site development plans, certificates of survey and all other types of land subdivisions within the expansion are, filed after August 1, 2005. Adopted by the City Council the ,2005. day of CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk . . . . . . MEMORANDUM TO: Mayor and City Council r Klayton Eckles, Director of Public Works ~ FROM: DATE: June 17,2005 SUBJECT: Expansion Area Transportation Program DISCUSSION The City Council recently discussed the potential of significant shortfalls in transportation funding that could result due to our expansion area. As part of the Boutwell area transportation study we identified a number of potential traffic problems and possi!lle solutions. This study did not identify any potential funding sources to complete these improvements. As a result, staff began an investigation into the magnitude of potential funding shortfalls. In reviewing the potential funding impacts, it became necessary to identify specific roadway improvement projects that are necessary to deal with expansion area traffic. Much of the funding associated with collector street systems comes from our municipal state aid program. Since the state aid program also funds improvement projects in existing Stillwater or what we'll call the "old town" for discussion, we also identified potential or upcoming state aid projects in that area. As shown on Table 1 between 2005 and 2012 we anticipate approximately $8.85 million of improvements that have some relation or association with the expansion area. The table further goes on to identify the approximate proportion of those projects that is specifically related to development impacts or development traffic volume increases. The sum total between 2005 and 2012 of development related transportation costs amounts to $6.9 million. The Stillwater municipal state aid fund increases at a rate of about $300,000 to $350,000 a year. This money can only be spent on approved state aid projects. One of the requirements of a state aid project is that the project must involve a municipal state aid designated street or county designated state aid street. At the start of2005, the City state aid fund balance was approximately $1.3 million. As shown on Table 2, even if we only use state aid fund money on "old town" state aid street projects, the MSA fund balance will eventually be exhausted. Therefore the conclusion is that we have about a $6.9 million deficient due to expansion area transportation costs. In May, city staff presented a proposal to City Council of a possible option that could yield additional funding sources. This option entailed spreading the extraordinary transportation expenses associated with the expansion area in a uniform way across the development area. As result, City Council directed staff to look at other options and explore this option further. EXHIBIT "A" Since the Council 'workshop, city staff met with members of the development community. Specifically, we invited the Builders Association of the Twin Cities (BA TC), a representative from US Homes as well as legal council for the BA TC. In the meeting, the BA TC representatives made it clear the following points. . 1. BA TC is not opposed to funding programs designed to capture transportation expenses associated with development. 2. Any such program must raise revenues strictly for the purpose of transportation related costs associated with new development. The passing on of dubious transportation costs would be rigorously challenged. 3. The development community is willing to participate as long as any program created is fair and consistent. 4. Providing as much lead-time as possible is important to developers in preparing their financial plans. The BA TC also suggested we talk with the City of Maple Grove that has developed a successful program which has been well received by the development community and BA TC. Overall, it was clear that BA TC thought our concept had merit. FUNDING OPTIONS In an effort to give the City Council more options to consider in the way of meeting our expansion area transportation needs, city staff developed the following list. . Option 1: Use current methods to finance projects. We currently charge developers for direct costs of street improvements related to development. Using this teclmique some developers would pay more than others depending on their proximity to the road improvements. For instance, the Bruggeman property would be adjacent to the Neal Avenue expansion as well as Boutwell Road improvements and therefore would pay about $400,000. By comparison when the Settler's Glen developers agreement was completed the City required approximately $250,000 in road improvements to be made against that development for Boutwell Road enhancements. Using this approach we could expect to raise approximately $2.8 million in revenue. The result of this method would be a shortfall of approximately $4.1 million. Municipal State Aid could be used for the shortfall but it would mean delays of up to 14 years for some ofthese projects. It would also likely result in delays on improvements to the existing old town street projects. Also since the MSA fund balance analysis (Table 2) was not carried out beyond 2012, additional state aid projects not on the list would likely surface and yield additional delays. The big downside to this option is that it does not treat developers consistently and certainly yields a shortfall in our funding. Option 2: Use new statutory authority to assess Township properties . Just this session, the State Legislature granted authority to cities to enable assessments made against township properties. These assessments would then be immediately deferred against . township properties until such time as those properties come into the city. Any such project still relies on the 429-process meaning that the project would need to provide a direct measurable benefit. With this \ve could recoup some costs from properties via an assessment. But the challenge would that it requires public hearings. Also from the property owners prospective, a "benefit" is not immediately obvious. We did directly assess folks on 62nd Street but only for a small amount and it was hot issue for the residents. For the most optimistic case the option might yield $400,000. Option 3: Raise general revenues through taxes We currently spend $1.1 million per year on non-MSA street improvement projects. lfwe were to significantly raise our tax revenues dedicated to improvements, we could fund more street projects including those projected projects in the expansion area. We would need an additional $300,000 to $700,000 per year for the next 6-10 years depending on how long we are \vilIing to delay some of these projects. . Alternatively or in an addition, we could reduce the level of our annual street improvement project. In order to remain revenue neutral, we'd need to reduce our annual project by two times the amount we wish to dedicate towards expansion area improvements. This is because we currently assess approximately 50% of our improvement costs. So in order to get $300,000 to $700,00 a year additional, \ve would need to reduce our current street improvement program between $600,000 and the entire $1.1 million we currently dedicate. Option 4: Implement a transportation area fund This is similar to the plan presented at the workshop. Under this approach all of the costs associated with providing transportation improvements to serve the expansion area would be aggregated. Then these costs would be split amongst all expansion area properties on a consistent basis. The advantage is that developers will not be paying a premium if they're immediately adjacent to a transportation facility or getting a break ifthey are not. The general logic in this approach is that the transportation improvement benefits are needed in order to allow expansion development to occur. As shown on Table #3 the maximum development area is 360 additional acres. The probable additional development area is 327 acres. The 33 acre difference is caused by the fact that there are several properties that will be very difficult to develop and therefore may never do so. Also, it is possible that some of the properties are developed later than anticipated resulting in financing challenges. . Ofthe 327 acres, 72 of it are commercial and 255 are residential. Although both land use types are part of the overall transportation expansion area plan, they have different levels of impact. An acre of commercial property contributes 3 to 4 times more traffic load compared to an acre of residential. Therefore, it is recommended that this approach use a 3.5 multiplier for commercial property. Using this approach if we take the entire $6.9 million and divide it by the acreage of residential and acres of commercial with the multiplier the result would be charges of $13,600 per acre for residential and $47,633 per acre for commercial. In our initial concept presented to the City Council, we had presented numbers of about $13,000 per . acre. Under option 4 presented above, the rate for residential is about the same but the rate for commercial has gone up significantly. This was necessary because based on discussion with the BA TC we refined some of our costs as well as the ratio that's related to development yielding a higher overall transportation shortfall. "THAT ABOUT RIGHT-OF-\VAY COSTS? In discussing the concept of option 4 with the City of Maple Grove, the City Engineer explained to me that Maple Grove also charges for right-of-way acquisition. In other words, all developers share in the cost of acquiring right-of-way for streets. Maple Grove has determined approximately how much right-of-way will be needed in the area. Developers then pay for the true costs of this right-of- way at market rate or are given a significant credit for their dedication. This way developers that are immediately adjacent to collector streets are not unduly impacted without compensation. Also, developers that are not adjacent help pay for the cost of acquiring the right-of-way that's necessary. After computing the total cost of all this right-of-way, Maple Grove splits that total cost evenly amongst all the development acres yielding a cost per acre to developers. This cost is in addition to the transportation expenses. '''HAT ARE OTHER CITIES DOING? Since the last meeting staff has also spoken with a number of communities. We found that there are. quite a number of communities that use option 1. However this option is also hit or miss and obviously can result in shortfalls and inconsistencies. We also spoke at length with Woodbury and Maple ,Grove. Both these communities have successful programs that recoup costs associated with transportation within their expansion areas. The following chart shows the comparison of all of the development related costs that are comparable to Stillwater. City Transportation Right-of-way Storm Sewer Total Fee Fees Charges Woodbury $17,000 N/A $20,000 $37,000 Maple Grove $15,500 $19,000 $0 $36,500 (Residential) Maple Grove $55,800 $44,000 $0 $99,800 (Commercial) Stillwater $13,600 $3,000 $8,000 $24,300 (Residential) Stillwater $47,633 $27,500* $16,000 $89,900 (Commercial) *Note: Since all of the commercial property is one owner (Bergman) and the owner will likely dedicate the right-of-way for the Curve Crest Blvd extension the cost would all be a wash and therefore this number would be zero unless . the owner doesn't cooperate on the dedication. . . . TRANSPORTATION ASSESSMENTS In the case of Maple Grove, that city actually assesses all of the cost of development against the developer. So Maple Grove installs utilities, completes the street grading, installs the streets and storm sewer, acquires the right-of-way and then all of these costs are paid for using city bonds and then assessments are levied against the developer. Maple Grove indicates that most of the larger developer organizations pay the assessments off rather than allow them to be certified; however it may be tool that would be useful for some smaller developers in the Stillwater area. Jt's an idea that would require some careful consideration as part of our development agreement and would likely result in a 429 process but it's something Council may wish to explore. SUMMARY In summary, the City Council has a number of options to choose from. Unfortunately it would be very difficult or impossible under the current statues to do an area wide transportation, utility or assessment to existing property owners. Therefore, the City Council really has options ranging from doing nothing and continuing under the current methodology to enacting a very proactive and aggressive transportation area funding program. Indications from the developing community suggest that developers are most concerned about long-term delays to their projects. Second on their mind is if they are being treated fairly and consistently in relation to other developers within the community. It also appears that as long as developers are aware of the costs at the front end they are then able to pass these costs into their overall development scheme. If the City Council desires to implement any of the additional strategies, it is recommended that we do so as quick as possible as large developments are waiting in the wings and having this in place as early as possible would allow developers to factor in whatever we determine we will do. RECOMMENDATION City staff recommends that City Council consider some of the transportation issues that will soon arise in our expansion area and consider developing a funding strategy to address some of these issues. If Council wishes to implement a transportation area fund, it could be accomplished by directing staff to develop the necessary policy and accompanying resolutions. Table 1 Development Related Costs . % Dvlpmt Dvlpmt Year Project Cost Related Charge 2005 Boutwell (12 to Newberry) $750,000 100% $750,000 2005 Deerpath $300,000 50% $150,000 2006 Boutwell (Newberry to Creekside) $500,000 100% $500,000 2006 Eagleridge Trail $1,000,000 20% $200,000 2007 Manning (36 to 12) $200,000 100% $200,000 2008 Boutwell (Creekside to CR15) $1,250,000 100% $1,250,000 2008 Neal Ave (12 to Boutwell) $500,000 100% $500,000 2008 Neal Ave (McKusick to 96) $500,000 100% $500,000 2009 Curve Crest extension $1,400,000 100% $1,400,000 2009 Oak Glen Trail $500,000 10% $50,000 2010 Neal Ave (Boutwell to McKusick $800,000 50% $400,000 2010 Manning (12 to 96) $200,000 100% $200,000 2010 McKusick Trail extension $100,000 100% $100,000 2011 Brick Street $300,000 50% $150,000 2012 Ped Crossing at 12 & Long Lake $400,000 100% $400,000 2012 Traffic calming (Maryknoll/Northland) $200,000 75% $150,000 $6,900,000 Table 2 Table 3 MSA Fund Balance (If used only for "old city" projects) Year 2005 2007 2009 2011 2012 Cost less Assesmts $400,000 $800,000 $1,200,000 $800,000 $400,000 Project Pine & Myrtle Wilkins & Washington Greeley & Oak Glen Trail Pine & Curve Crest 4th Street Expansion/Development Development Bergman Gadient Bruggeman Palmer CR15/12 Bruggeman 2 Heifert Settlers 11 Settlers 12 Settlers 9, 10 McKenzie ++ Boutwell/CR15 Misc Maximum Acres 73 29 18 120 12 10 15 10 15 8 15 15 20 360 . Balance $900,000 $700,000 $100,000 -$100,000 -$200,000 Probable Acres 73 29 18 120 12 10 15 10 5 o 15 10 10 327 . , . . . ~ Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 7/15/2005 Subject: Special Event Request & Temporary Liquor License - American Legion I received from the American Legion on July 8th a special event request and temporary liquor license request for a fund raiser serving beer & brats during Lumberjack Days in a private parking lot across from the Legion. Being this was not within their licensed premises, a temporary liquor license had to be requested. In the past, this type of request (Freight House in 2004 for Lumberjack Days) to expand the alcohol sales area into a parking lot has gone to the Planning Commission and was denied. This request was also submitted to the Planning Commission and the Downtown Parking Commission (private parking impacts public parking). Attached is the recommendation of the Planning Commission and the Downtown Parking Commission is neutral on the matter. Memo To: From: Date: Subject: Mayor and City Council 17 ; Steve Russell, Community Development Director I V" July 14, 2005 Request by American Legion to Sell Brats and Beer from Parking Lot at 150 South Third Street Background. The Planning Commission reviewed the request under Other Business. No notice was given to adjacent properties (including residences) because the request was received late. Concerns expressed by the Planning Commission included parking impact during a time when parking is at a premium, and past denials of the requests to use parking lots, most recently the Freighthouse, for other than parking activity. Other Commission members felt that the Legion, a nonprofit and the proposed hours of operation, reduced the effect on parking. Also, the lot is not in a central downtown location. The coffee shop that uses a portion of the parking lot is currently closed. Recommendation: Deny request to use private parking lot for sale of brats and beer (4- 3 vote). A second vote was taken that resulted in a 4-3 approval for the use if the activity closed at 6 pm each night rather than 10 p.m. on Thursday. " , . . . ( . . . .. FILE !Jo.3::0 .)7/(:7 'I~(. 1~,:'.)1 PH3E ", (; J[,:(l1"1' OF ST:LU!ATEF' = A>< : t;~~ 143(<<309 2HJ N. 4tJl Streel SUUWUI$r, !tlN 55082 1'ckplwQeo 6S I 43fi.88Ua f'ux, 651430-8809 itPPL,e.4 TION FOR SPEC';'" El'ElV'1' All items on application MUST be completed and received by the City 45 days prior to proposed event Incomplete applications wiJI not be processed ~7 - t - 0<7 Submittal Datu: APPLiCANT iNFORMATION EmailA cJdre$s: ct+-' "~~!LI!.~j_~.h'\ f:?JJ/l1 ~ t1 ' C ~ Organixation fpn..e !- LC OY\~..!..5..Lvn Non..protit K For-Profit P t')<; f '1 V Type of - . Organization ;:r oh 1'\ ~ CJ}o' Contact Pttrson RlsJc, Address f 0 S .~ rc~ S '- <) S h flu I 4~..1."'-__ State M l~ Zip S- ~-,J <67-. City Daytime Phone [';I,"(s7' 1"15'1 Aiternilte Number EVEN r INFORMA nON (Special Evonts involving thu use of City Prop erty. may (8quira Park Board or PaTking CommissiM Review. EVents on Private Properly may require Planning CommUiskm reVHl\\l) Date(s) of Event 7 ?-1-22-'-1 ur- ) .L_ Hours of Event "v'ocn 10 (:)."'" Th.",v /v"l'll/-6~'''''' F,..\ (Sp9ciaIEvenrs' conducted afte110:00 p.m., require .s <t 1 Council approval at a varJancCJ to the noise ordinance) Purpose & Description of Event r:....VlJ - ~ u....... i1.b:.~~~__.{~ <: J? Q ~ .' ~ elr<;'~< c{ q r-_,_~_t._ ra.LL~_ > ~J v I V1 ") Proposed Location of Event (be specific) 1';-0 Type of EVEint 59rVi ~\ j Kepi' ./ Kra-tr ~~---- -, -- ~ -- _...__L-_}J. _0 If Lowell Park is to be U8ud: North Lowell Park or South Lowell Park: (Circle which one or both) d. U Y'I v1 <;___~T D 5.j s I:; -.J)if'iJ:., VI~' I C' I Estimated number of people to atWnd l.udtb"IS C~.) FollowIng Information must be supplied (Put a check next to items partaining to your event. if not applicable. Please put NIA in the space) Selling Alcohol Permit to COnlilUm& ~, T f'Jmporary Uquor Licenses ~(fJ ONl.. Y aViillablo to mm-profit org~"i~atiom - $25.00 per day __ (fO(' tbe (;on:wmplio" af b9fJf, wins, wine COI,I!llf;i, IMill'11zrrJ IIquer on public proP"f1f (piitllSJ. $3:>.Uli ft>.) Site Map (requited) __ (attach to application) t..J LIJ Impact Dn Parking (required) Describa: (CONTINUE ON BACK) F IL.E i'J:,. '9:0 07 'J:' E,: Special Sign<lgfl I D : C I T~/ CF ::::T ~ LL.ltJA TE~: = ~<r~ : ~3C) 1 ir~:()~j80~~j F'RGE 0. / f:,-' '. D~3cribe~__ . Lette-r of Approval by Frop\1rty Owner if on Private Property (attaGh to application) ./,,/ /' TOMs or Mt'mbrane Strl.lctlJriIS Cooking Op&l'l\tiol1lJ Wat~r Acti\liti.~ (RIVer/Lakes) EMS Needs Op{;/,\ Flama or Burning Operations Fireworks Street Clost.lre PoliCE! Officer Nt".ded " Sil:.o LU 1_J.{J Loc,ation P"'''\:H'''' C. t Propane _ Deep fat tr'Ylng River Lilke Name: Exiting Polnf;S Other C h q V' C v ~, ( __~~ EMT Sa ndby Ambulance Stillndby c It (jJ" b::::..'<) nJ Fire Department Standby ...- ' '" C V'.iJ { P$lOcrlb& What Street1s: (RfJquired if alcohol Is b61ng served on pub/lc proparty am:! aftelldance is ovar 75 ptlopl@ orat the di$cretion of the Police ChifJf) . Contact Stillw8ter Police (651- _ 4351-49(0) fa afnlng9 fOf otfi.:ef _(AppIJCanf fO ~)it}' for fostJ'ooms - Contact PUblIC WorJr~ 275-4100) RtlliltrJ~rtable) i:1';;;EQertainJlent . / I / ._'-'- / Ley~ of Pr6motion/Ad\i6rt.isemsnt / / / ( t~y Signature Commwoity Development City Administrator City Clork Fire Chief Type of MLl6ic . LJ Ccmment=>; o [.:=J I Police Chiet L...J Public Works Plracwr U Public Works Supttrinttlndent Parl<.s Soard Approval Required ri Planning Comm. Appr. Requi'$d I J 1_ City Council Approval ReqUired [~] FEES (if applicable) Purmit to Canst/me: Temporary Liquor License $25.00 per day Event Fae Oepot>it $250 00 Other F&ee.: TOTAL.. fEES . , . MIKE RICE & 01 HARK 150 3rd Street South Stillwater, MN 55082 July 7, 2005 To Whom It May Concern; Stillwater American Legion Post 48 has our permission to use our parking lot until 6 PM on July 21 S\ 22nd, and 23rd - Lumberjack Days, for the sale of food and beverages. \. ~ <' . !~ ~i/ I Po/ik ~ ~ / ,i;4<1<L- 7-;z4c-/ Mike Rice & Oi Hark . . \-f( -c .. 'f Building ~ 25 ft. ~-> I . ~. : . I I I . I I ~EEI2 ~ gate I t' 63 feet ~ (\S (2 AIS I : gate . I I I . _._.- _.-._-_._.-.- _._--._-- -'--------1 ~rh,r-l ~/\ 75 s- fJ 01 1-0 S c c<: C:? , ) l . . . -, . . . F I ~_E t\lo, 9~C l_,i i /()7 . ;,-)~i 1 E.l: 48 I Ii : C I T",' iJF : LU,JH TER' :: n::/ : 6~, 1.4':.3:0;:~(~t:)9 !="AGE Minnesota DePilrtrnent of Public Safety Alcohol and Gambling Enforcement Division 444 CcdlU" St-Suite 133 St, Paul, MN 55101-5]33 ~"'~ ,.. -- '.1... (651)Z96-~}519 Fax (651)297-5259 TTY (651)282-6555 APPLICATiON AND PERMIT FOR A TEMPORARY ON-SALE LIQUOR LICENSE I TYPE OR PRINT INFORMATION NAME OF ORGANIZATION . I/m<( I (0.....\ I p .iU71 STRf-ETADDRESS, . . IB_._3 rA S-,( ,b. NAME OF PE.RSOj\' MAKING APPLICATION {}4 v, <( 5 c..U a..u~~ ! DATES UQUOR Wll.L aE SOW 7- 1-1 Z l 1- \ - cJ ') ORGANtiAnoN OffiCER'S NMnJ P () P<>\t- r lL: )- i cCW\ vy1 "'" .0., ORGANtZATlON OF'fICE.~'S NAME ----~ D iLh d :') 4d.~'01 s em rif I/v.e - t I'V!) " I ORGANIZATIOJ'! OFft, [.eER'S NAME ...1 /l . E'~ t ~ Cee.v.. l'l f.l.p I ( 1- ~ I,h~- ~ - (:",J.., Pu.l DATE ORGAl~rzED' TAX EXF~\Wf;NUMBER- i q:2. (" t-I 1- u' L{ c) ./ 'tJ 7,1 'f ;J... IJ...<? -( 7 CITY 1 STATE;:, I ZIP CODE Sf, II W'.... f-O'" '1 A.) S ~'-IJ <~.}... BUSll','ESS PHONE I HOME PHONE _. (? <;..-,1.::.1 ? q - 1,-/'" ..J:. (0 S I) "U..i.:...LlJJ TYPE OF ORGANIZ.A.TlON ~CLVe CJCHARITABL~ DREUGIOUS DOnIER NONPROF ADDRESS -S...? I,) JJ ew ~. t< t {l C." I r'u 0 P tI ADDRESS 31'-( B(rc~wcL"( 0" jJ >/.Ilw"l.lf.. ADOREss I / _p.o Bc~ '8 (; 5 h I~,^- ::Iv Location where license will be used, If au oUtdoor ~ de:>ctibe ..l.i o---~ vT~;,-.j . s.- P a /'- k f 11 q __Loll-t -------"........-..... .-.,- - - - ., 5e V' 1/ L.t1~' E~ e'; i.~, I e Wil! tho applicant ,:nnl.raCf fp,- in.;nxi~ating liql<Qf ,r.rvi,:ros'i If ~O. give ;he I'~me: and Ild.;Ue~5 {If the liqllor li:;~nsee providing me &ervi;le. WilIthi.: apph;ant carry liqu,)( liability iJ'\&Urill1Cr;;? If so, Ihl" carri:-:r's name and llm<>UIl[ of <;oyerage. / " (NOTE: Insllrance 111'10{ mandatory.) ,_/:1./:::r:./.f? } /';?Xr"~>//l'Q.. ..:Y':-r' /~~ /':7 /' /7 /"?L ~ I APPROVAL AWl Jr.", liON MtJ!>'T BP. A!'PROVF.n ,,'\' CITY n~ OOtlNTY BFJIORF SI1H!I;.>l , dG TO ,\J.conor _ j;. GJ\ MRI.f,'<.j(; F:i'1''(IRCI'J\.(f,NT erniCOUNTY _ City of SIiJlwat~L._ DATE APPROVED GIT FEE AMOUNT $2t'i.OO ~.!l~_L.__.__,_.__.____ UCBNSE DATES DATE FEE PAID 2/ .f / C!:~ . ///ll ///[/::.2: /~.l?/>/?(_ I SlGNATURE crn~ CLF.Rj{ OR CO\..o'..(fY OW1CLllJ- AI'Pll.OVl;;O Alcohol & c.iu,\!l!i~E"io-;;~m"nl Di",ctcr I I I Null:, Do not .epanh Uleu ("0 parIS, I>eDd I>o~ part.i l<llh~ .lo.l4~ abo~e lint! .,,~ orli;[ll.,1 ~'gned by lhi~ 41\1.>\00 willl>e ~"t1l~ II. tt.. :w....... GlIhmii W c!le ~tl or ClIlIlIly 1111..... 30 IillY> bcfQl11ltl[ n~llt. I'S~9 (tt b . I i 'i I ACORD~ CERTIFICA Tr IF LIABILITY INSURANC CSR GS ALSTIL1 09/16/04 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. DATE (MMIDDIYYYY) .i PRODUCER Insurance Advisors, Inc. 15020 27th Avenue N. Plymouth MN 55447 Phone:763-536-8006 Fax:763-398-4060 . INSURERS AFFORDING COVERAGE NAIC # INSURED Stillwater American Legion #48 103 3rd St S Stillwater MN 55082 INSURER A INSURER B INSURER C INSURER D INSURER E Westport Insurance Company COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED N01WITHST ANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS IN~K ol:\UU-Ll L TR NSR[ TYPE OF INSURANCE GENERAL LIABILITY POLICY NUMBER POLICY EFf-ECTIVE - POLICY EXPIRA TlON DATE IMM/DDIYYI DATE IMMIDDIYY) A x I I I COMMERCIAL GENERAL LIABILITY ! CLAIMS MADE ~ OCCUR LB00000014653-01 01/01/05 01/01/06 LIMITS EACH OCCURRENCE I $ 500 , 000 ~~~~~~sYE~~~~~r~nce) $ 150,000 MED EXP (Anyone person) $ 5,000 PERSONAL & ADV INJURY $ 500 , 000 GENERAL AGGREGATE $ 1,000,000 PRODUCTS - COMP/OP AGG I $ 500,000 A GEN'L AGGREGATE LIMIT APPLIES PER: I POLICY n rsrgi n LOC AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS X NON-OWNED AUTOS LB00000014653-01 01/01/05 01/01/06 COMBINED SINGLE LIMIT (Ea accident) $ 500,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) -- PROPERTY DAMAGE (Per accident) GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ EAACC ! $ OTHER THAN AUTO ONL Y AGG ! $ EACH OCCURRENCE I $ EXCESS/UMBRELLA LIABILITY ~ OCCUR D CLAIMS MADE AGGREGATE $ A DEDUCTIBLE RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below OTHER WCL0004434 01/01/05 I WC SIAIU-' 10TH,- X TORY LIMITS I ER 01/01/06 i EL EACH ACCIDENT 1$100,000 IE L DISEASE - EA EMPLOYEE! $ 100,000 E L DISEASE, POLICY LIMIT I $ 500,000 A Liquor Liability LB00000014653-01 01/01/05 01/01/06 Aggregate Occurrenc 500,000 500,000 DESCRIPnON OF OPERA nONS I LOCA nONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS CERTIFICA TE HOLDER CANCELLA TION STILLWA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXP_N DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS W~ NonCE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO, OBLlG ION OR LIABILITY O~;0'~D UPON THE INSURER ITS AGENTS OR REPRESE!!TA ,ES. ..... _ AZ;;a;zV;/, City of Stillwater 216 North 4th Stillwater, MN 55082 ACORD 25 (2001/08) .r .. ( . . . ... ("';. . .water ~ '::;;---::: ~ --- -\ i'. THE BIRTHPLACE OF MINNESOTA J Memo To: Mayor and City Council From: Sue Fitzgerald, City Planner - on behalf of the Heritage Preservation Commission Date: July 19, 2005 Re: Lot SubdivisionlInfill Housing Moratorium City Council has directed staff to work with the City Planning Commission and Heritage Preservation Commission in developing a report that may lead to revision of development regulations in the older residential neighborhoods (RA and RB Districts). As part of this process the Heritage Preservation Commission is requesting Council establish a temporary moratorium for one (I) year, in the RA - (Single Family) and the RB - (Two Family Residential) Districts listed below, on lot subdivisions. The moratorium would include infill housing development in the same Districts (see attached map). Districts that have been part of Architectural Survey: 1. Hill Original Town (7/31/95) 2. South Hill Original Town (7/31/96) 3. Greeley Addition (7/31/97) 4. Dutchtown District (7/31/98) 5. Holcombe District (7/31/99) 6. Hersey Staples & Co.(7/31/00) 7. Carli & Schulenburg's Addition (7/31/01) 8. Churchill, Nelson & Slaughter-West Half{7/31/02) 9. Churchill, Nelson & Slaughter-East Half{7/31/03) 10. Staples and Mays Addition (To be completed 7/31/05) CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . City of . ... ~~e,. ....... ... N ! L J\\\~. ~' a.cr-~JO\\J ~$ ,~(),~ - ~\y"ffOUS \ '" 't -,a... .,', ____tv ~ I~MIL.~ N. I \._- _r~.._-=;c- - r-;;A:t~ 36 BIKEWAY EXISTING CITY PROPERTY PROPOSED .. SCHOOL DISTRICT N ( \-' ( \-' ..~,. ... 0.25 0.5 M Jes ......- ~\r. 59' . . . . . MAGNUSON LAw FIRM LICENSED tN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUII,DING 333 NORTH MAIN STREET' SUITE #202 . PO Box 438 . STILLWATER, MN 55082 TELEPHONE: (651) 439-9464 . FAX: (65 I) 439-564 I DA VID T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: July 14, 2005 RE: Moratoriums Before adopting or amending the Comprehensive Plan or any Land Use Regulations, the City may adopt a moratorium to restrict or prohibit development in the interim. The moratorium is limited to one year initially with renewal for one additional year. The right to extend the term of a moratorium was significantly restricted by the 2004 Legislature. An extension is allowed only if: (1) there is a federal, state or metropolitan review that isn't completed at least thirty days before the end of the interim moratorium; (2) there is another process required by state or federal law that isn't completed at least thirty days prior to the end of the interim ordinance; or (3) if the City hasn't adopted a comprehensive plan at the time the interim ordinance was enacted. During the time of the moratorium, however, the City must be conducting studies or scheduling hearings to consider adoption of an amendment. I hope this information is helpful David T. uson Stillwater City Attorney DTM/jmo . . . MEMORANDUM To: Mayor and City Council From: Sue Fitzgerald, City Planner Date: July 19, 2005 Re: Awarding contract to the Principal Investigator for Final Phase of Architectural Study The Heritage Preservation Commission applied for and received a grant from the Minnesota Historical Society Grants Committee for $6,000. The grant is for an evaluation of previous surveyed properties; the ten properties are listed below. This money will be matched by the City and used toward the completion of the Stillwater Historical Architectural Survey that was started in 1994. The Survey study was divided into neighborhoods. The ten neighborhoods that have been surveyed are: 1. Hill Original Town (7/31/95) 2. South Hill Original Town (7/31/96) 3. Greeley Addition (7/31/97) 4. Dutchtown District (7/31/98) 5. Holcombe District (7/31/99) 6. Hersey Staples & Co.(7/31/00) 7. Carli & Schulenburg's Addition (7/31/01) 8. Churchill, Nelson & Slaughter-West Half (7/31/02) 9. Churchill, Nelson & Slaughter-East Half (7/31/03) 10. Staples and Mays Addition (To be completed 7/31/05) The final phase of this study will be to recommend from the above architectural surveys, potential historic districts and/or significant historic properties for local designation. The investigator will also describe designation methods and submit the form for the designation process. An ad was placed in the Pioneer Press on May 11,2005 and fourteen (14) "Request for Proposals" for a principal investigator for the study were sent out. Recommendation: Four (4) proposals were received, all from highly qualified individuals. Based on HPC review of the proposals, including available budget, HPC recommends Don Empson of Empson Archives for the study. Don has completed 7 ofthe 10 above studies for the City and is highly recommended. HPC Actions: June 27,2005 - Reviewed RFP's July 6, 2005 - Recommendation of Don Empson Archives Attachments: RFPs for Final Phase of Architectural Study Don Empson's Proposal 106 Group Proposal Hesss Roise and Company Proposal Thomas R. Zahn & Associates Proposal . . . Planning Proposal 2005-2006 . TO: Sue Fitzgerald, City of Stillwater FROM: Donald Empson Proposal I would like to be considered as the contractor for conducting the preparation of a report describing which properties within Stillwater are eligible for local historic designations and/or eligible for the National Register of Historic Places. I believe my long-term personal and professional interest in seeing this project done, and my previous architectural studies in Stillwater make me a qualified person to perform this study. I believe this project will have to be done in close collaboration with . the Heritage Preservation Commission, and that their judgment will be necessary in many of the recommendations. Living in Stillwater, and having worked with the H.P.C. previously, I would suggest I am well positioned to seek the advice and counsel of the H.P.C. This project requires establishing criteria for local designation, suggestions for an ordinance giving such designation, suggestions for indicating which houses or sites have been so designated, and suggestions on what might be done to encourage local designations. Houses that might be eligible for the National Register should be identified, and suggestions for designating those houses should be provided. The possibility of a Historic District, and the measures necessary to obtain it should be discussed. . ~~ 1 Planning Proposal 2005-2006 . Qualifications Empson Archives Donald Empson University of Minnesota: Bachelor of Arts Degree, 1965. Minor: History; Major: English. Master of Arts Degree, 1965. Library Science. Advanced Study, University of Iowa, Iowa City. Director, Chippewa County Library, 1965-1967. Montevideo, Minnesota. . Instructor, School of Library Science, 1967-1970. University of Iowa, Iowa City. Minnesota Historical Society, St. Paul, Minnesota. Reference Librarian, 1970-1973. Map Librarian, 1973-1976. Self-Employed, Antique clock and watch repair, 1976-1988. Semi-retired, 1988-. Publications The Street Where You Live. Witsend Press, 1975. . 2 Planning Proposal 2005-2006 . Portrait of a Neighborhood. St. Paul, 1980. Guidebook to the 1870 and 1879 Bird's Eye View Maps of Stillwater, Minnesota. Empson Archives, 1995. Seven architectural studies of Stillwater neighborhoods. Miscellaneous newspaper and magazine articles. . . 3 Planning Proposal 2005-2006 Project Budget Research... ... ... ... ... ... ... ... ... ... ...... ... ...... ... ...... ... ...... ..$3,500.00 Photography and Field Work... ... ...... ... ... .................. $1500.00 Data Analysis... '" ... ...... ... ... ... ............ ... ... ... ...... ... ... $1000.00 Meetings with HPC..................................................... $600.00 Printing Costs... ... ... ...... ... ... ... ... ...... ... ... ...... ... ... ... ...... ..$300.00 Compose Final Report............ ... ...... ............ ... ... ......... .$4100.00 Total Fee:... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ....$11,000.00 4 . . . . . The '06 Group Ltd. 370 Selby Avenue St Paul. MN 55102 June 30, 2005 Sue Fitzgerald City Planner City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: RFP for Final Phase of Architectural Study Dear Ms. Fitzgerald: The 106 Group is pleased to present our proposed project team for the next stage of the ongoing historic preservation work in the City of Stillwater. Our project team, Will Stark and Anne Ketz, are well known to the city for our previous work associated with the Stillwater Bridge Crossing and the Territorial Prison Site. The 106 Group is a leader in the field of cultural resources planning and management. We have an in-depth knowledge of Stillwater's history, historic buildings, and planning issues for this specific project, combined with expertise in establishing and applying National Register criteria and local designation criteria as a planning tool. We strongly believe that our team offers what you are looking for: y Local and national expertise in architectural history surveys and planning; y The skills and expertise to successfully conduct and conclude this project; y Experience working with Heritage Preservation Commissions in the Upper Midwest; y Extensive related experiences in the wide range of skills needed for this undertaking; y Knowledge of the City of Stillwater's history and historic resources; y An established process and approach; and y Recognized high quality service record. We look forward to the opportunity to meet with you further about this important project, and share in the City's vision for identifying and protecting its most cherished historic resources. Please do not hesitate to call me if you have any further questions. Sincerely yours, THE 106 GROUP LTD. ~ K. Anne Ketz President Tel: 651.290.0977 Fax: 651.290.0979 www.l06group.com ABOUT US THE 106 GROUP . The 106 Group is a leader in cultural resources management and interpretive planning. We provide technical expertise in the fields of archaeology, history, interpretive planning, Section 106 and other preservation laws, processes, and consultation. The staff of The 106 Group represents a broad range of technical expertise and experience. The combined skills of our staff enable us to offer a comprehensive, multi- disciplinary approach to each project. We have developed a regional and nationwide reputation for high quality work that is professional, friendly, and offers innovative solutions to complex challenges. The 106 Group has received national recognition as a leader in exploring new ways of integrating the study of archaeology and history with the latest technologies to improve the studies and streamline the process. We are currently celebrating our twelfth year in providing quality and personal service. The 106 Group is owned and managed by Anne and David Ketz. Anne Ketz serves as president and directs all academic studies. Her career in cultural resources management extends over 20 years. Her experience covers the United States, Great Britain, India, Israel, and Canada. Anne has a recognized expertise in state and federal preservation law. David Ketz oversees all business operations and leads the research and development of applying new technologies to the field of cultural resources management. David was one of the founding members of the American Cultural Resources Association. . The 106 Group is certified with the Small Business Procurement Program with the State of Minnesota, and as a Small and Woman-Owned Business Enterprise (S/WBE) with the Central Certification (CERT) program for the St. Paul, Minneapolis, Ramsey County, and Hennepin County. The 106 Group is located in St. Paul, Minnesota, and provides the following services: · Preservation law and process · Archaeology · Architectural history · Cultural tourism and interpretive planning · Historic preservation · Tribal consultation · GIS & GPS Stillwater Architectural Study City of Stillwater . The 106 Group . INTRODUCTION AND QUALIFICATIONS OF KEY PERSONNEL Following are summary biographies of the key personnel for this project. Full resumes are included in Appendix A. Anne Ketz - Project Manager and Technical Director Anne Ketz's career in cultural resources management and planning extends over 25 years. Her experience covers the United States, Great Britain, India, Israel, and Canada. Anne's sensitivity to others and her sense of diplomacy has brought successful conclusion to complex and potentially controversial projects. She has worked closely with a broad range of stakeholders, including community activitists, planners, and American Indian leaders to ensure respect for each community's heritage within the planning process. Anne has a recognized expertise in guiding clients through the maze of preservation legislation at federal, state and local levels. Throughout Anne's career, she has demonstrated a unique commitment to the community through public speaking, publications of popular materials on historic and archaeological resources, media interviews, teaching school programs, volunteer and intern training, tutoring in archaeology, and the design and installation of museum displays. Anne meets the Secretary of the Interior's Professional Qualifications Standards for work in history, architectural history, and archaeology. . . Will Stark - Senior Architectural Historian and Principal Investigator For over seven years, Will has worked on preservation and architectural documentation projects in Minnesota, Iowa, Wisconsin, New York and North Dakota. During this time, he has evaluated hundreds of urban, rural, industrial, engineering, commercial, and landscape properties for eligibility for listing on the National Register of Historic Places (NRHP), including many properties in Stillwater. His work has included an NRHP nomination, Minnesota Historic Properties Records documentation, direction of high- quality photographic documentation, and oral histories. Will served as a preservation consultant for the Historic Split Rock Lighthouse, contributed to the Historic Bluff Country Scenic Byway management plan and visitor's guide, developed an interpretive program for the Westminster Bridge overlook, and completed design review using the Secretary of the Interior's Standards for the Treatment of Historic Properties for improvements to the Fort Snelling National Cemetery. Will also volunteers as a board member for the Preservation Alliance of Minnesota, an state-wide preservation advocacy organization dedicated to the preservation, protection and promotion of the state's historic properties. He serves as the Chair of the Advocacy Committee of the Alliance and has coordinated its "10 Most Endangered" properties list for several years. Will holds a Master's degree in Historic Preservation Planning from Cornell University. Additionally, Will has 1 0 years of experience working in human resources where he has been called upon to facilitate group meetings, design and conduct educational workshops, and coordinate employee meetings and events. He meets the U.S. Secretary of the Interior's Professional Qualifications Standards and is a qualified consultant of the Minnesota Department of Transportation in the areas of architectural history and history. Stillwater Architectural Study City of Stillwater The 106 Group PROJECT PHILOSOPHY AND APPROACH For over decade, the Stillwater Heritage Preservation Commission (HPC) has committed substantial financial and personnel resources to documenting their community's cultural heritage. Through a systematic series of historical contexts for each residential development, the City has created a strong knowledge base of the area's historical significance, persons who influenced the community's economy and development, and types of resources that represent the City's heritage. This contextual development is the first step in the historic preservation planning process, and Stillwater has completed an exceptionally thorough study. The next step in the process is to identify those properties, based on the previous studies and historical contexts, that have such significance to warrant local designation or listing on the National Register of Historic Places (NRHP). Although the NRHP is a national listing of historic properties, those historic resources holding local significance can be, and are commonly listed on the registry. Local designation of properties by the HPC can afford the additional protections and regulations imposed by local ordinances. Both types of designation offer honorary recognition and legally binding protections to differing degrees. As noted, the City of Stillwater is beginning from an enviable position, where extensive and valuable historical contexts have been developed, within which individual historic properties and districts can be evaluated for their significance. Many properties have already been identified as potentially eligible for designation. The 106 Group proposes the following approach to the next phase of the City's architectural study: 1) Review all existing historical context studies and NRHP listed properties to summarize significant periods, events, persons and architectural styles. 2) Conduct on-site fieldwork to review areas and properties that hold historical significance based on NRHP criteria, and determine if those properties continue to hold historical integrity and are able to convey that historical significance. 3) Prepare a report summarizing the findings of the investigation, providing a recommendation for properties that may be eligible for local and/or NRHP designation. 4) Also include within that report further information on the next steps of the preservation process, including guidance for local or NRHP registration, recommendations for local designation criteria, and descriptions of a variety of effective planning methods for preservation of historic structures, landscapes and neighborhoods. Stillwater Architectural Study City of Stillwater The 106 Group . . e . . . PROJECT WORK PLAN Step 1. Review of Survey Reports and Historic Context Documents The 106 Group staff will review the ten previous surveys conducted in Stillwater by Donald Empson and others, as well as historical contexts of the area, to evaluate the potential eligibility of surveyed properties and develop criteria for local designation. Step 2. Site Visits Principal Investigator, William E. Stark, will conduct site visits to potentially eligible properties to assess their current condition and better characterize the property's local setting. Step 3. Report A final report detailing methodology, results, and a discussion of recommended preservation planning methods and techniques will be prepared. o Digital photographs of individual properties and districts, and a map illustrating the locations of recommended properties will be included in the report. o One electronic copy of a draft version of the report will be provided to the City on a mutually agreed-upon date. o A final "printer-ready" copy of the final report will be submitted to the City for copying and distribution by June 18, 2006. The proposed schedule anticipates that the final report would be completed by the end of February 2006. Step 4. Meetings Three meetings with the Stillwater Heritage Preservation Commission are anticipated at this stage. Meetings can be arranged at the request of the HPC. The 106 Group recommends meetings to occur at the start of the project, at the conclusion of the research and fieldwork phase to present preliminary results, and upon submittal of the report. The 106 Group will work closely with City staff to assure that project objectives are being met. Working Assumptions o The HPC will provide copies of all previous study reports and historical contexts for review. o The study will not fully evaluate properties for their eligibility for listing on the National Register of Historic Places or for local designation, but rather recommend those that are potentially eligible for future designation. o Revised Minnesota Architecture-History Inventory forms will not be completed as part of this project. o There will be only one round of HPC edits for the report. Stillwater Architectural Study City of Stillwater The 106 Group PROPOSED PROJECT SCHEDULE . The Stillwater Architecture Study project can be completed within 7 months. The following proposed schedule for completing project tasks is based on an August 1, 2005 contract start date. TASK Aug. Sept. Oct. Nov. Dec. Jan. Feb. Document Review III . Site Visits Report Preparation Draft Report Review Draft Report Revision Pinal Report Submittal HPC Meetings . Stillwater Architectural Study City of Stillwater The 106 Group RELATED PROJECT EXPERIENCE St. Croix River Crossing, Stillwater Bridge, Washington County, Minnesota s. As part of the planning process for the St. Croix River Crossing project at Stillwater, The 106 Group conducted an architectural history survey to identify properties eligible for listing on the National Register of Historic Places that could be affected by the new bridge. Of the 112 properties documented, three properties were recommended as eligible for the National Register. The William and Mary Danforth House is a distinctive Second Empire style house; the Fairview Cemetery is an example of the Rural Cemetery Movement; and the Stillwater & St. Paul Railroad had a significant impact on the lumbering and manufacturing economy of Stillwater. Other National Register eligible or listed properties include a mill, an historic overlook, a log cabin, the Stillwater State Prison Historic District, the Stillwater Commercial Historic District, and the Stillwater Cultural Landscape District. This analysis was incorporated into the EIS planning process. Lake City Survey, Wabasha County, Minnesota The 106 Group conducted a reconnaissance -level historic resources survey for the + Mississippi riverfront community of Lake City. This survey provided the Heritage l Preservation Commission with a base of information about the city's historic resources for the purposes of future planning and evaluation. Specific information gathered ' includes evaluation of the historical integrity of 84 buildings within the survey area, and basic historical ownership information. In addition, an outline of potential historical contexts for Lake City and recommendations for future research and survey were ' presented. W Pillsbury "A" Mill, St. Anthony Falls, Minneapolis, Minnesota A developer is currently working closely with the City, the Minneapolis Historical Society, neighborhood groups and many other agencies to plan for the preservation and restoration of this National Historic Landmark and construction of new housing on the Minneapolis Riverfront. As part of this work, The 106 Group has conducted an analysis of the archaeological potential for the site. Research has shown that there is potential for significant archaeological remains to survive in one portion of the site. Field investigations are planned prior to any future construction activities. In addition, The 106 Group provided consultation regarding the issue of effects of the project to the historic buildings and the St. Anthony Falls Historic District. Stillwater A rchitectural Study The 106 Group City of Stillwater Historic Murphy's Landing, Shakopee, Minnesota The 106 Group worked with Three Rivers Park District in developing an Interpretive Plan and Concept Master Plan for this living museum along the banks of the Minnesota River. The site includes a broad range of cultural resources, including burial mounds, Native American and Euro-American archaeological sites, and over thirty 19th-century buildings moved onto the property. The plan objectives were to articulate an interpretive concept for the site, prioritize treatment of the resources and develop a concept for a new visitor center. The process included consultation with many stakeholders, including government agencies, staff, volunteers, and the local Dakota community. City of Grand Forks Central Busintss J ct,�_Irau FQ_rk County, North - Dakota -The devastating flood and fire of the late 1990s led to the historical study of Grand Fork's Central Business District (CBD). The goal of the project was to re-evaluate National Register -listed properties in the CBD to determine if they form an historic district. A National Register Multiple Property Listing was previously prepared in the early 1980s. The tasks for this project included re- surveying the CBD, revising and up -dating the historical contexts, and recommending boundaries and a period of significance for a potential historic district on behalf of the city's Heritage Preservation Commission. Minnesota Territorial/State Prison, Stillwater, Minnesota As part of the proposed redevelopment of the historic territorial/state prison site, The 106 Group conducted extensive archaeological investigations and worked closely with the City of Stillwater and the development team to identify and interpret the archaeological and historic resources on this National Register listed site and assess the effects of the development on the resources. A brochure and various technical reports were prepared. Stillwater Architectural Study The 106 Group City of Stillwater Midtown Greenway, Minneapolis, Minnesota The 106 Group worked closely with Hennepin County, Mn/DOT, and SHPO in the survey and evaluation of historic properties for several phases of the Midtown Greenway project in south Minneapolis. One of the key properties in the project area is the Chicago, Milwaukee, & St. Paul Railroad Grade Separation Historic District, which is eligible for listing on the National Register of Historic Places. Other resources studied include the Zinsmaster Baking Company, the South Side Destructor, a district of apartment buildings, bridges, and many industrial, commercial, and residential buildings. The project included a great deal of public and agency consultation due to the complex nature of the development. Chicago Milwaukee & St. Paul National Register of Historic Places Nomination, Minneapolis, Minnesota A National Register Nomination Form was completed for the Chicago Milwaukee & St. Paul (CM&StP) Railroad Grade Separation Historic District on behalf of Canadian Pacific Railway and Hennepin County. The CM&StP Grade Separation Historic District is a 2.8-mile-long transportation district formed by a depressed railroad trench located in southeast Minneapolis. The CM&StP Grade Separation Historic District is comprised of a collection of structures and buildings, including the earthen trench, extending the length of the district. There are several prominent contributing properties in the district including the Sears, Roebuck and Company building and Twin City Separator company building. Historic Downtown Crookston/Trunk Highway 2, Crookston, Polk County, Minnesota The 106 Group conducted historical research and an architectural survey of the historic downtown Crookston Main Street prior to highway improvements by the Minnesota Department of Transportation. The investigation included a review of relevant literature and available records, a reconnaissance -level survey of 47 properties older than 50 years with in the area of potential effect, and overview of the relevant historic contexts, and recommendations for Phase II evaluation of National Register of Historic Places eligibility. One property was recommended for further investigation and one property was already determined eligible. Part of the study area was within the Crookston Commercial Historic District. Stillwater A rchitectural Study The 106 Group City of Stillwater SAMPLE PUBLICATIONS OR REPORTS A copy of the survey report for the St. Croix River Crossing Project has been included as a representative example of The 106 Group's work. Stillwater A rchitectural Study City of Stillwater The 106 Group . . . Anne f<etz . SUMMARY OF OUALlFICA TIONS Anne Ketz's career in cultural resources management and planning extends over 20 years. Her experience covers the United States, Great Britain, India, Israel, and Canada. Anne's sensitivity to others and her sense of diplomacy has brought successful conclusion to complex and potentially controversial projects. She has worked closely with a broad range of stakeholders, including community activitists, planners, and American Indian leaders to ensure respect for each community's heritage within the planning process. Anne has a recognized expertise in guiding clients through the maze of preservation legislation at federal, state and local levels. Throughout Anne's career, she has demonstrated a unique commitment to the community through public speaking, publications of popular materials on historic and archaeological resources, media interviews, teaching school programs, volunteer and intern training, tutoring in archaeology, and the design and installation of museum displays. Anne meets the Secretary of the Interior's Professional Qualifications Standards for work in history, architectural history, and archaeology. EDUCATION 1986 1981 1980 M.A., Historical Archaeology, University of Massachusetts-Boston, MA Graduate Certificate in Museum Studies, University of Leicester, England B.A., Hons. Ancient History/Archaeology, University of Manchester, England . PROFESSIONAL EXPERIENCE 1992-date The 106 Group Ltd., St. Paul, MN President · Maintain close ?-nd open communication between clients, SHPO, State Archaeologist, community leaders, American Indian elders, project team members, and other concerned parties, to ensure smooth progress of projects. · Define project scopes in consultation with clients and review agencies ensuring the highest quality product. · Develop public outreach programs and seek innovative solutions to complicated preservation issues. Identify ways our cultural resources can enhance development projects. 1991-1992 BRW, Inc., Minneapolis, MN Principal Investigator · Principal Investigator for cultural resources projects including architectural history and archaeology surveys in Minnesota, Iowa and Seattle, Washington. 1987-1990 Engineering-Science, Inc., Washington, D.C. Laboratory Director and Data Manager · Development of all laboratory procedures, processing and analysis of artifacts, coordination with field staff, and training and supervising laboratory staff. · Metropolitan Washington Airports Authority; managed creation of computerized corporate . archive of more than 20,000 archival materials. Anne Ketz . Selected Historic Preservation, Archaeology and Cultural Resources Planning Experience 2004-2005 2004-2005 2003-2004 2001-2004 1997-1999 1995-2003 1997-2002 2003 2001- 2002 2002 1985-1986 1984 1984 Smith A venue Transit Hub, Data Recovery Program, St. Paul, MN PolyMet Mining Cultural Resources Planning, Iron Range, MN Historic Murphy's Landing Master Plan, Scott County, MN Bruce Vento Nature Sanctuary at Lower Phalen Creek, St. Paul, MN Science Museum of Minnesota, Archaeological Data Recovery of the Washington Street Residential District, St. Paul, MN Phalen Boulevard, St. Paul, MN Literature Search for Devil's Lake Basin and Sheyenne River, ND Spring Lake Park Master Plan, Cultural Resources, Dakota County, MN Shakopee Mdewakanton Dakota Community, Cultural Resources Consultation Harriet Island Redevelopment, Cultural Resources, St. Paul, MN Whydah Ship Project, Maritime Explorations Inc., MA Strawberry Banke, Portsmouth, NH Society for the Preservation of New England Antiquities, ME 2000 Selected Public Outreach Experience 1999 . 1998-1999 1998-1999 1996 1985 1984 1981 1980 1979-1980 1978-1979 Landmark Series presentation Power of Place: Cultural Planning, Tourism and Economic Development. St. Paul, Minnesota. Complete Scholar Class, "The History and Archaeology of St. Paul's Riverfront Area," University of Minnesota, Minneapolis, MN Harriet Island Redevelopment, St. Paul, MN, Schools Program Great River Road Heritage Tourism Development, IA to MN Border Historic Arnold Farmstead, Blue Earth County, MN Peabody Museum, Harvard University, MA Museum of the City of New York, NY Royal Ontario Museum, Toronto, Canada Southampton Museum, England Manchester Museum, England Salisbury and South Wiltshire Museum, England REPORTS AND PUBLICATIONS Author or co-author of over 60 cultural resources and historic preservation reports in DC, ME, MD, MA, MN, NH, NJ, ND, VA, WI, WI. Highlighted publications and papers include: 2005 Dakota Stories and Places: Collaborations with, and New Interpretations of, a Neglected Native Community. Paper presented at the International Council on Monuments and Sites (ICOMOS) conference, Charleston, South Carolina. 2000 Symposium Chair, Society for Historical Archaeology Conference, St. Paul on the Mississippi:Finding a Balance with Living Cultures, Cultural Resources & Redevelopment. 1998 and 2005 Public Image / Private Reality: An Analysis of Differentiation in a 19th Century St. Paul Bordello. Paper presented to the Society for Historical Archaeology Annual Meeting, Atlanta, Georgia, January 1998. Published in Historical Archaeology Special Series, May 2005. Co-authored with Elizabeth Abel and Andrew J. Schmidt. . ~ I William Stark . SUMMARY OF QUALIFICATIONS For over seven years, Will has worked on preservation and architectural documentation projects in Minnesota, Iowa, Wisconsin, New York and North Dakota. During this time, he has evaluated hundreds of urban, rural, industrial, engineering, commercial, and landscape properties for eligibility for listing on the National Register of Historic Places (NRHP), including many properties in Stillwater. His work has included an NRHP nomination, Minnesota Historic Properties Records documentation, direction of high-quality photographic documentation, and oral histories. Will served as a preservation consultant for the Historic Split Rock Lighthouse, contributed to the Historic Bluff Country Scenic Byway management plan and visitor's guide, developed an interpretive program for the Westminster Bridge overlook, and completed design review using the Secretary of the Interior's Standards for the Treatment of Historic Properties for improvements to the Fort Snelling National Cemetery. Will also volunteers as a board member for the Preservation Alliance of Minnesota, an state-wide preservation advocacy organization dedicated to the preservation, protection and promotion of the state's historic properties. He serves as the Chair of the Advocacy Committee of the Alliance and has coordinated its "10 Most Endangered" properties list for several years. Will holds a Master's degree in Historic Preservation Planning from Cornell University. Additionally, Will has 10 years of experience working in human resources where he has been called upon to facilitate group meetings, design and conduct educational workshops, and coordinate employee meetings and events. He meets the U.S. Secretary of the Interior's Professional Qualifications Standards and is a qualified consultant of the Minnesota Department of Transportation in the areas of architectural history and history. . EDUCATION 1999 M.A., Historic Preservation Planning, Cornell University, Ithaca, New York 1993 M.A., Human Resources Management, Marymount University, Arlington, Virginia 1987 B.A., Religion, Trinity University, San Antonio, Texas PROFESSIONAL EXPERIENCE 1999-present The 106 Group Ltd., St. Paul, MN Architectural Historian and Historic Preservationist · Responsible for contributions to historic structures reports for conservation and preservation projects and developing heritage tourism initiatives. Also responsible for research, writing, fieldwork and historic context development of compliance surveys and determinations of eligibility for the National Register of Historic Places. 1998 Minnesota State Historic Preservation Office, St. Paul, MN Intern . Documented, the village of Ottawa, Minneosta, one of Minnesota's "10 Most Endangered Sites." Participated in re-use study for historic Minneapolis building. Participated in historic cultural landscape research trip. . . -. . William Stark 1987-97 Human Resources Professional Various Positions . Managed the administration of employee benefits programs. Communicated programs through employee meetings, memos, flyers and special events. Trusted with highly sensitive and confidential interpersonal communication and information. Supervised staff. Facilitated group meetings and led work teams. . REPORTS AND PUBLICATIONS . Author: Historic Structures Reportfor the Dwellings and Storage Barns at Split Rock Lighthouse Historic Site, Part 1: Physical Evolution. Submitted to Minnesota Historical Society with Claybaugh Preservation Architecture Inc. Contributor: TH 16 Scenic Byway Corridor Management Plan, with SRF Consulting Group, Inc. Submitted to Historic Bluff Country, Inc. and Minnesota Department of Transportation. Co-author: Historic Structures Reportfor the Brooklyn Park Historical Farm, East Farm, City of Brooklyn Park, Hennepin County, Minnesota. Submitted to the City of Brooklyn Park. Co-author: Phase III Architectural History Investigation of the Williams-Rucker Farmstead for the Proposed CSAH 14/TH 52 Interchange Project, Olmsted County, Minnesota. Submitted to SRF Consulting Group, Inc. Co-author: Evaluation of Eligibility for the Student Health Service Building, University of Minnesota, St. Paul Campus, Falcon Heights, Ramsey County, Minnesota. Submitted to University Architect's Office. Co-author: Phases I and 11 of the Architectural History Investigationfor the Proposed Midtown Greenway, Minneapolis, Hennepin County, Minnesota. Submitted to Hennepin County Department of Transit and Community Works. Co-author: "The Future of Historic Preservation," published in Forum Journal, Fall 1999. . . . . . . PROFESSIONAL MEMBERSHIPS . National Trust for Historic Preservation Preservation Alliance of Minnesota, Communications Committee Chair Minnesota Historical Society Historic Preservation Planning Alumni, Board Member National Association of Preservation Commissions . . . . HONORS AND SCHOLARSHIPS . 1999 John W. Reps award, Cornell University, City and Regional Planning Department 1998 American Planning Association Student Project A ward Graduate and Teaching Assistantship, Cornell University, 1997-99 Tuition fellowship award, Cornell University, 1997-99 . . . The J 06 Group Ltd, 3'70 i''\Vl'flUl' 51. I'vlN S51 02 Submitted to City of Stillwater Research & Prep Principal ProfessionalS Professional 4 Site Visits Professional 4 Report Principal ProfessionalS Professional 4 Professional 3 Meetings Professional 4 Tel: 651.290.0977 Estimated Costs Stillwater HPC Architectural Stud. Page 1 of1 July 01, 2005 Rate Hrs. Total $121.00 x 2.0 $242 $101.00 x 1.0 $101 $79.00 x 26.0 $2,054 Tota] Labor: 29.0 $2,397.00 Expenses: $0.00 Subcontractors: $0.00 Total for Research & Prep: $2,397.00 Rate Hrs. Total $79.00 x 24.0 $1,896 Tota] Labor: 24.0 $1,896.00 Expenses: $52.00 Subcontractors: $0.00 . Total for Site Visits: $1,948.00 Rate Hrs. Total $]21.00 x 3.0 $363 $101.00 x 4.0 $404 $79.00 x 58.0 $4,582 $64.00 x 2.0 $128 Total Labor: 67.0 $5,477.00 Expenses: $0.00 Subcontractors: $0.00 Total for Report: $5,477.00 Rate Hrs. Total $79.00 x 14.0 $1,106 Total Labor: 14.0 $1,106.00 Expenses: $52.00 Subcontractors: $0.00 Total for Meetings: $1,158.00 Total: 134.0 $10,980.00 . 106group.com Fax: 651.290.0979 . A PROPOSAL FORlti.E FINAL PHASE OF ARCHITECTURAL STUDY STILL WATER, MINNESOTA PREPARED FOR . SUE FITZGERALD, CITY PLANNER CITY OF STILLWATER 216 NORTH FOURTH STREET STILL WATER, MINNESOTA 55082 651-430-8822 SUBMITTED BY ~~~ HESS, ROISE AND COMPANY THE FOSTER HOUSE 100 NORTH FIRST STREET MINNEAPOLIS, MINNESOTA 55401 612-338-1987/ FAX: 612-338-2668 pearson@hessroise.com JUNE 30, 2005 . QUALIFICATIONS . Hess, Roise and Company is a full-service historical consulting firm specializing in National Register nominations, cultural resource surveys, HABS/HAER documentation, preservation planning and education, archival research, and historical publications and exhibits. The staff consists of four professionally trained historians with extensive experience in architectural history, social and intellectual history, and the history of technology, as well as a research associate who also serves as an administrative assistant. All staff historians meet the Secretary of the Interior's Standards for historian or architectural historian. The company dates from 1977, when Jeffrey A. Hess established in Minneapolis one of the country's first full-time historical consulting practices. In March 1990, Charlene K. Roise joined the firm as a full partner, and the business was reorganized as Hess, Roise and Company, a Minnesota corporation. In January 1996, Ms. Roise became the majority shareholder, qualifying the firm as a woman-owned business. She became president of the company when Mr. Hess retired the following year. Dr. Marjorie Pearson became vice president and a principal of the firm in 2001. While the company's scope is national, we have worked extensively throughout Minnesota. We have completed surveys and prepared National Register district nominations in Minneapolis, Albert Lea, Winona, Virginia, and Sauk Centre, and we conducted intensive-level surveys in several neighborhoods of Minneapolis, in Excelsior, in Saint Cloud, and in Two Harbors, . Minnesota. We have prepared local historic district nominations for areas of Excelsior and Saint Cloud. We have prepared historic context studies of Downtown Minneapolis and South Minneapolis, the area around the Grain Belt Brewery in Northeast Minneapolis, as well as Chatfield. In Stillwater, we have worked with the State Historic Preservation Office and the State Bureau of Prisons on various rehabilitation proposals for MCF-Stillwater. The firm has a long history of involvement with the Stillwater Life Bridge including the preparation ofthe National Register of Historic Places nomination, ongoing interpretation, and participation in the Visual Quality review panel for the new Stillwater Bridge. We have carried out a number of preservation education and ink~l'~etation projects for the Minneapolis Park and Recreation Board, the Minneapolis Public Housing Authority, and the city of Duluth. Charlene K. Roise, president of Hess, Roise and Company, and Marjorie Pearson, Ph.D., vice president, are co-principal investigators for the proposed project. They will work with staff historians/architectural historians to conduct necessary research, carry out fieldwork and photography, review Stillwater's Historic District Context Document, review and revise survey forms, and prepare a report with recommendations for local historic designations and National Register nominations. Resumes for Ms. Roise and Dr. Pearson are appended to this proposal. We include copies of our reports for Excelsior. . Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 1 . . . METHODOLOGY We will prepare a report for that identifies and describes properties and potential historic district(s) that are eligible for local historic designations and/or the National Register of Historic Places. The report will identify and explain the criteria for local designation and/or National Register listing. It will also describe planning methods for the preservation of historic structures, landscapes, and neighborhoods with special emphasis on the properties described in the report. To complete the project we propose the following work plan: 1. Project Initiation We will begin the project by reviewing materials in our in-house files and library, compiled in conjunction with other work carried out in Stillwater and the surrounding area. We will also confer with the project director and representatives of the HPC to verify the project schedule and discuss overall project coordination. 2. Research and Analysis We will review Stillwater's Historic Context Document and other research compiled in conjunction with the preparation ofthe Historic Context and survey work prepared by the Stillwater Heritage Preservation Commission for its ten architectural surveys. We will then undertake research at the Washington County Historical Society, the Stillwater Public Library, the State Historic Preservation Office, the Minnesota Historical Society, the University of Minnesota Libraries, and other libraries as necessary to compile additional information on the history of Stillwater and the existing surveyed properties. We will also evaluate the information contained on the survey forms for accuracy. 3. Fieldwork We will review and update the descriptions of previously surveyed buildings, noting changes that have occurred since they were initially surveyed. If necessary, we will take photographs of buildings that have sustained major changes. We will take photographs of individual buildings and streetscapes for inclusion in the final draft report, using digital photography. 4. Recommendations Based on our fieldwork and analysis, we will prepare a description and justification of properties that are recommended for local historic designation and/or National Register nomination. If a district is proposed, the district boundaries will be presented for review by the city. All properties within the proposed boundaries will be identified as contributing or noncontributing. Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 2 5. Report We will prepare a draft report that contains a description of the district, the boundaries, and the buildings; a brief discussion of the significance of the history and the architecture of the district; and a justification for the designation of the district. It will also describe planning methods for the preservation of historic structures, landscapes, and neighborhoods. Final Products Final products will be submitted as specified in the RFP to consist of: 1. A final "printer-ready" draft of the report. Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 3 . . e . BUDGET AND SCHEDULE Budget We will complete the proposed project for a not-to-exceed fee of$15,845. Payments will be due on the following schedule: $4,000 upon completion of Tasks 1 through 3. $3,500 upon completion of Task 4. $7,345 upon completion of Task 5. $1,000 upon submission of final products. An invoice will be submitted at the end of each phase of the project. Invoices are due upon receipt. Rate Tasks 1-3 Task 4 Task 5 TOTAL I TOTAL Hours Total Hours Total Hour~ Total HOURS COST . Labor Principal $125 8 $1,000 8 $1,000 8 $1,000 24 $3,000 Historian $85 30 $2,550 20 $1,700 80 $6,800 130 $11,050 Researcher $65 8 $520 8 $520 8 $520 24 $1,560 Clerical $45 0 $0 0 $0 0 $0 0 $0 Total Labor $4,070 $3,220 $8,320 $15,610 Expenses Mileage/Parkin~ $125 $25 $25 $175 Photocopying $50 $0 $0 $50 Photography $01 $0 $0 $0 Phone, misc. $101 $0 $0 $10 Total Expenses $1851 $25 $25 $235 Labor+Expenses I $4,2551 $3,2451 $8,345/ $15,845 . Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 4 Schedule Assuming notification to proceed by July 11, 2005, we will complete the project between July 2005 and June 30, 2006, according to the following schedule: Project initiation, research and analysis, fieldwork (Tasks 1 through 3) completed by September 15,2005. Initial recommendations, proposed boundary descriptions (in the case of proposed districts), and identification of contributing and noncontributing properties (Task 4) completed by December 15,2005. Draft report (Task 5) submitted by May 1, 2006. Final "printer-ready" draft report submitted by June 18, 2006. Hess, Roise is willing to attend three evening meetings with the HPC during this project. The schedule will be determined during the project initiation phase. Additional daytime meetings may be scheduled with the project director or HPC members, if necessary. Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 5 . . . . . . REFERENCES AND RECENT PROJECTS City of St. Cloud Recent Project St. John Cantius Local Historic District Nomination (2004) Contact: Tammy Campion Planning Technician City Hall 400 Second Street South St. Cloud, Minnesota 56301 Phone: 320-255-7218 City of Excelsior Recent Projects Excelsior Intensive-Level Residential Survey (2000) Excelsior Downtown Historic District Study (2002) Contact: Tim Caron City Council 339 Third Street Excelsior, Minnesota 55331 Phone: 952-474-5233 City of Minneapolis Recent Projects Downtown Minneapolis Historic Context Study (2000) South Minneapolis Historic Context Study (2000) Prospect Park Neighborhood Survey (2001) Contact: Amy Lucas City Planner, Heritage Preservation 350 South 5th Street, Room 210 Minneapolis, Minnesota 55415 Phone: 612-673-2422 Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 6 CHARLENE K. ROISE, PRESIDENT . Education M.A., Historic Preservation, Boston University B.A., History, American Studies, and German, St. Olaf College, Northfield, Minnesota Certified Commercial-Investment Member (CCIM), Realtors National Marketing Institute Distinctions Bush Foundation Leadership Fellowship Honor Award, Preservation Alliance of Minnesota Victorian Society Fellowship in Architectural History, London Professional Experience 1990- Principal, Hess, Roise and Company 1988-96 President, Warehouse Shell Sales, Newport, Minnesota 1986-88 Commercial Real Estate Sales Associate, Towle Real Estate Company, Minneapolis Commercial Real Estate Sales Associate, Kensington Properties, Minneapolis Commercial Real Estate Sales Associate, Real Estate Dynamics, St. Paul Vice President, Warehouse Shell Sales Senior Preservation Planner, Rhode Island Historical Preservation Commission, Providence, Rhode Island Preservation Consultant, Boston Landmarks Commission, Cambridge Historical Commission, National Park Service 1984-86 1983 1982 1981 . 1979-81 Professional Activities Artspace Projects, Inc. (Board of Directors, 1993- ) National Trust for Historic Preservation (Board of Advisors, 1992-2000) Preservation Alliance of Minnesota (President, 1984-1986; Board of Directors, 1983-2000) Preservation Action (Board of Directors, 1991-1994) Memberships: Minnesota Historical Society, Ramsey County Historical Society, Hennepin County Historical Society, Society for Industrial Archaeology, Society for History of Technology, American Association for State and Local History, American Cultural Resources Association Selected Projects Interpretative Plan for Stillwater Lift Bridge Duluth Granitoid Study West Broadway Architectural-Historical Survey Fort Snelling Contextual Overview for "New Fort" Area Fort Snelling Youth Sports Complex Section 106 Compliance East Second Street Historic District Design Guidelines, Winona Minneapolis-Saint Paul International Airport Dual-track Process Historical Assessments and Long-term Comprehensive Plan Section 106 Compliance Interpretive Plan for Wisconsin's Great River Road . Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 7 . MARJORIE PEARSON, PH.D., VICE PRESIDENT Education Ph.D., Art and Architectural History, City University of New York Graduate School M.A., University of Chicago, General Studies in Humanities - Architectural History B.A., University of Chicago, General Studies in Humanities - History and Literature West Dean Summer School in Architectural Conservation, Great Britain Attingham Summer School in Architecture and the Decorative Arts, Great Britain Distinctions Mid-Career Grant for Historic Preservation Professionals, James Marston Fitch Charitable Foundation, 1999 Career Achievement Award, Victorian Society of America, 1999 Centennial Historian of the City of New York, New York City 100, 1999 . Professional Experience 2001- Principal, Hess, Roise and Company 1999-2001 Senior Historian/Architectural Historian, Hess, Roise and Company 1978-99 Director of Research, New York City Landmarks Preservation Commission 1976-78 Deputy Director of Research, New York City Landmarks Preservation Commission Researcher, New York City Landmarks Preservation Commission Office Manager and Research Assistant, Illinois Historic Structures Survey 1973-73 1971-72 Professional Activities Cass Gilbert Society (President, 2002- ;Vice President, 1999-2002) Society of Architectural Historians (Newsletter editor, 1989-93) National Trust for Historic Preservation . Selected Projects at Hess Roise St. John Cantius Local Historic District Study (Saint Cloud Heritage Preservation Commission) Flying Cloud Airport National Register Eligibility Study (Metropolitan Airports Commission) Excelsior Downtown Historic District Study (Excelsior Heritage Preservation Commission) Historic American Engineering Record Documentation, Keechelus Dam, Washington National Register Nomination, Layman's Cemetery, Minneapolis Historic Context Study, South Minneapolis (for Minneapolis Heritage Preservation Commission) Historic Context Study, Downtown Minneapolis (for Minneapolis Heritage Preservation Commission) Survey for Carleton College, Northfield Survey for Prospect Park Neighborhood, Minneapolis Intensive Residential Survey, Excelsior, Minnesota Portable Exhibit, Sumner Field Homes, Minneapolis, Minnesota Historic Structures Report, Alexander Ramsey Historic Site Proposal-Final Phase of Architectural Study-Stillwater, Minnesota June 30, 2005-Hess, Roise and Company-Page 8 -~; ..~ Thomas R. Zahn &. Associates ~.~ .. . . 807 Holly Avenue · Saint Paul, Minnesota 55104 · 651~221~9765 PROPOSAL FOR CONSULTANT SERVICES FINAL PHASE OF ARCHITECTURAL STUDY FOR THE CITY OF STILLWATER L--~~J Submitted To: Sue Fitzgerald, City Planner City of Stillwater, Minnesota - . . STATEMENT OF PHILOSOPHY . Local and National Register designation provides a good opportunity to increase involvement in the protection of the built environment by the community residents, public agencies and private interests. It can serve as a forum for the development of community pride through a better understanding of the area's history and its historic fabric. Also, historic preservation and good local historic resource management can be used as a powerful development tools. All communities have a history, and these histories usually provide solid ground to rally a sense of place and pride. The Consultants propose to use their considerable experience in both community planning and historic resource management to help the Stillwater planning process by describing planning methods for the preservation of historic structures, landscapes and neighborhoods.. The Consultants will develop a framework upon which later phases of Stillwater's preservation planning efforts may be built. That framework will serve Stillwater as the basis for registration and protection of architectural properties found to be significant. Related TRZ&A project include: Historic Context Studies · City of Faribault (contextual evaluation and refinement for entire incorporated city) · City of Lake City (contextual evaluation and refinement for entire incorporated city) · City of Minneapolis (contextual development for entire incorporated city) . Historic Resource Surveys · Stillwater (survey of Stillwater's South Hill neighborhood, with Noreen Roberts) · Historic State Owned Buildings Survey & American Youth Hostel Reuse (survey of the State of Minnesota for underutilized National Register, or Register eligible, buildings of reuse for American youth hostels) · Lanesboro (coordinated survey of the entire incorporated city) · Minnesota Black History (survey of Minneapolis, Saint Paul, and Duluth for historic sites related to Black history) National Register Nominations · Duluth (1 property nomination) · Faribault (18 property nominations) · Minneapolis (3 property, 2 district nominations) · Saint Paul (7 property nominations) Determinations of Eligibility to the National Register · Eastcliff, The residence of the President of the University of Minnesota. 176 North Mississippi River Boulevard, Saint Paul · Foster House, 430 7th Street NW, Faribault · Minneapolis Fire Department Repair Shops, 24-28 University Avenue Northeast, Minneapolis · Our Lady of Perpetual Help Church, 419-429 21st Avenue South, Minneapolis · Paradise Resort, South Chisago Lake, Chisago · Scott Hall, University of Minnesota, Minneapolis · Six Barns, University of Minnesota, Saint Paul . Local Heritage Preservation Nominations · Saint Paul (10 property nominations) WORK PLAN 1) Historic Documentation Review Review Stillwater's Historic Context Document and other historic research conducted in Stillwater or this area. . The Consultants will review previous historic records including, but not limited to, local and regional histories, mapping, and photographic documentation found at the Stillwater Public Library, the Washington County Historical Society, and the Minnesota Historical Society. The Consultants will then review Stillwater's current historic contexts. We will also evaluate the historic research contributing to these contexts, as well as the historic contexts of similar nearby areas, such as Hudson, Wisconsin and Marine-on-St. Croix. Finally, we will determine how these relate to state contexts, particularly "Early Agriculture and River Settlement, 1840- 1870." The National Park Service is very specific as to the importance of historic contexts. These standards are primarily defined in the publications How to Complete the National Register Registration Form (Bulletin 16A), How to Apply the National Register Criteria for Evaluation (Bulletin 15), and Guidelines for Local Surveys: A Basis for Preservation Planning (Bulletin 24). Bulletin 24 defines historic contexts as "broad patterns of historical development in a community or its region, that may be represented by historic resources." (p14) Bulletin 15 expands on the importance of historic context by remarking that "its core premise is that resources, properties or happenings in history do not occur in a vacuum but rather are parts of larger trends or patterns." (p7) Bulletin 16A organizes historic context by "theme, place and time" (p4) that "allows applicants to understand a historic property as a product of its time and as an illustration of aspects of heritage" (p4). . As such, it is important that contexts are viewed primarily as a "framework" for evaluating the relative significance of cultural resources such as varied sites, structures, districts, and other elements - as an organizational tool for defining a larger community history. They focus on broad, overarching themes that provide a community with the means to organize and evaluate its resources and lend perspective on the past. Like any other tool, these contexts must be continually honed as the community evolves and changes. By re-evaluating the existing historic contexts, Stillwater may choose to concentrate on new initiatives, such as educational efforts. The city may wish to designate new historic districts or landmark properties, including representative elements of the recent past. Rather than serving as a static end point that mothballs historic resources, the historic contexts are poised to be an exciting jumping-off point for the future of preservation in Stillwater. 2) Survey Review Review survey work on the properties prepared by the Stillwater Heritage Preservation Commission. The Consultants will review all existing survey work currently on file at the City of Stillwater. The reviews will also include several walking and driving tours of the survey areas in our evaluation of properties, or groups of properties for local, statewide and/ or national significance. Based on this review, the Consultants will make recommendations to further complete the survey(s), which may include: · the documentation of lost properties · updates to the surveys of properties which have significantly changed · new surveys of previously overlooked properties · new surveys for important properties representing the recent past, which may not have been included in previous documentation . . The Consultants will review these recommendations with the Stillwater Heritage Preservation Commission, and along with that body will develop a survey plan for these resources. They will also provide at least a limited survey of these properties, which may serve as the basis for a more comprehensive documentation process. 3) Report Prepara tion Preparation of a report that describes which properties are eligible for local historic designations and/or eligible for the National Register of Historic Places. The report should also describe planning methods for preservation of historic structures, landscapes, and neighborhoods. The City of Stillwater currently includes approximately thirteen National Register landmarks, ranging from the Stillwater Bridge to the Commercial Historic District to individual sites such as the Jenks House, the Lammers House and the Nelson School. Larger Stillwater Township includes several more sites, such as the St. Croix River Access Site. Several more sites, presumably, are locally designated. The City of Stillwater recognizes that historic designation is a continual process that reflects the city's development processes. The contractors will work with the community to identify additional sites for designation. These may be individual sites, but may also be multiple properties with a unifying theme (such as "River Warehouses"), or entire neighborhoods to be designated either as historic preservation districts or perhaps as historic conservation districts. . The Consultants will rely extensively on the historic contexts and surveys (as revised) for these recommendations, as well as design guidelines, neighborhood plans, and community meetings and input. Based on this information, they will outline planning methods for the city's structures, landscapes, and neighborhoods, based on the Secretary of the Interior's Standards. 4) Report Review Reports and comments submitted to the SHPO office of the Minnesota Historical Society. The Consultants have an excellent relationship with the SHPO, and are looking forward to potentially collaborating with them on updating the City of Stillwater's historic resource planning. After reviewing the comments to the draft documents, the contractors will then write a draft report including proposed property or district designations, their parameters and definitions, and recommendations for structuring subsequent phases of the preservation planning process and involving the public and private sectors in that process. With the completion of that report, the contractors will distribute copies of the draft to the major actors in the Stillwater preservation effort for their review and comment. We also cannot enough stress the importance of public input on this process. We will rely heavily on the insights of the Stillwater HPC, and on local planning officials for their community development priorities. We also plan to hold at least one community meeting to gather input on the historic designation process, and will present our final findings in a community meeting. . Throughout the eleven month process the ASSOCIATES will provide monthly progress reports and meet with the Heritage Preservation Commission for systematic review and comment. The final product will be a camera-ready designation report including appropriate visual resources. The ASSOCIATES will also prepare a computer-aided presentation for the final community meeting if requested. PROJECT BUDGET . I Task I Project Administration Meetings MHS HPC I Historic Context Document Review Survey Review Document Evaluation Visual Survey Report Preparation Draft Report Final Report I Additional Costs: milea~e, office supplies, etc. TOTAL BUDGET Hours Fee 8 $ 240 4 120 8 240 40 1,200 100 3,000 60 1,800 80 2,400 40 1,200 800 $ 11,000 PROJECT TIMELINE Consultant Selected * Project Design . HPC Meetings * * * * Historic Document Review Survey Review Field Survey Draft Report Preparation Draft Report Review Final Report Preparation Progress Reports : ~ ,- Final Submissions * ...... ~ tn 0 ~ t:l ...... 'Tl a:: > a:: ~ .g l? 0 g g. ~ 1 ~ i ~ 0 a 0- g. S ~ J:l" e 0 ~ ... t:;" cr r ~ ~ Name: Social Security #: Address: Thomas R. Zahn 317-44-4959 807 Holly A venue Saint Paul, Minnesota 55104 Firm Name: Number of years in business: Insurer: Thomas R. Zahn & Associates Nineteen State Farm Insurance Signature of Bidder: Title: Telephone Number: E-mail: /l ~ Thomas R. Zahn, President 651-221-9765 oreservation@tzahn.com <?~ u . ASSOCIATE RESUMES . 'THOMAS R. ZAHN PROJECf MANAGER1 President, THOMAS R. ZAHN & ASSOCIATES Master of Architecture-University of Minnesota Bachelor of Arts, Political Science-University of Notre Dame As the Preservation Planner for the City of Saint Paul from 1982-1986, Mr. Zahn provided staffing services for the preservation program of over 50 locally designated historic sites and three historic districts comprised of more than 800 structures. His services included: · developing the local nomination form and design guidelines for the Lowertown Heritage Preservation District, · administering the certification of Saint Paul's Historic Hill Heritage Preservation District for preservation investment tax credit purposes, · supervising the publication and distribution of the Saint Paul and Ramsey County Historic Sites Survey, · beginning the documentation of existing conditions (age of structure, address, preservation classification, and photographic documentation) of Summit Avenue in preparation for the creation of the West Summit Avenue District. In July of 1986 Mr. Zahn formed THOMAS R. ZAHN & ASSOCIATES, an design and planning firm dedicated to addressing the planning needs of the preservation community. . THOMAS R. ZAHN & ASSOCIATES has completed Phase II & III of the Preservation Planning project for the City of Faribault. This included the evaluation of Faribault's historic contexts; evaluation of the intensive survey data; the development of files on indigenous stone structures, Faribault's historic architects, and stone masons; and the writing of 26 National Register nominations including six contextual-multiple property nominations. The completion of Faribault's Phase III marks the realization of Minnesota's first complete preservation planning process. (Contextual analysis, survey, contextual re-evaluation based on survey data, and registration). Mr. Zahn served as Principal in the residential survey of Stillwater's South Hill residential neighborhood. The ASSOCIATES were also selected to provide training and guidance in survey procedures for a CLG sponsored volunteer survey of Lanesboro, Minnesota in the continuation of that community's preservation planning process. THOMAS R. ZAHN & ASSOCIATES, under contract with the City of Minneapolis developed phase I & II of the City's Preservation Plan. This preservation planning process included the development of historic contexts for Minneapolis, facilitating a number of Heritage Preservation Commission workshops, and coordinating the City's preservation efforts with the Minneapolis Neighborhood Revitalization Program. In 2001, under contract with the City of Lake City, Mr. Zahn worked with the Lake City Heritage Preservation Commission to develop city ordinance recommendations for historic properties within the downtown commercial district. In 2003, The Associates completed the City of Lake City Historic Context Study. . Mr. Zahn serves on the Board of Advisors to the National Alliance of Preservation Commissions and served as an editor of the Alliance Review, the Preservation Commission national newsletter. He served as President of the Preservation Alliance of Minnesota and has participated in presentations on preservation program management at the National Trust Preservation Conference in Baltimore, Seattle, Cincinnati, Charleston, and Miami. 'BETHANY GLADHILL PROJECT ASSOOATEI Associate, THOMAS R. ZAHN & ASSOCIATES . Masters of Arts in Historic Preservation-Goucher College, Baltimore Winner of McCullough prize for Best Thesis Bachelor of Arts, magna cum laude-Tufts University, Boston Ms. Gladhill has served as Project Associate on a number of THOMAS R. ZAHN & ASSOCIATE projects. Ms. Gladhill served as the Principal Researcher for the Lake City ordinance revisions. This included locating other city ordinances that specifically addressed historic preservation issues of their business districts. Ms. Gladhill also served as the Project Associate and Principal Researcher for the City of Lake City Historic Context Study, in 2003. As an Associate, Ms. Gladhill researched and prepared a Determination of Eligibility (to the National Register) of the Minneapolis Fire Department Repair Shops. Her research included preparing a chronology of events surrounding the formation and growth of fire / public safety in the City of Minneapolis. The Fire Barns were subsequently determined eligible for the National Register in 2001 by the State Historic Preservation Office of the Minnesota Historical Society. Mrs. Gladhill also served as the researcher for the historical component of the City of Chatfield Downtown Preservation Design Manual, completed by the ASSOCIATES in the spring of 2002. Gladhill's primary focus is the integration of historic preservation into community planning and development. To this end, she has worked on the adaptive use of a Minneapolis warehouse into a non-profit theatre venue, participated in the planning of a Northeast Minneapolis arts district, and worked as the Executive Coordinator for the Neighborhood Revitalization Project in the old "Little Italy" district of northeast Minneapolis. Her volunteer activities are equally diverse, including over eight years of service in neighborhood development to her inner city St. . Paul neighborhood, and the redevelopment of St. Paul's fourth oldest park. . . . THOMAS R. ZAHN &. ASSOCIATES SELECTED PROJECTS . DESIGN GUIDELINES · City of Faribault Downtown Design Guidelines, 1993 · City of Little Falls Downtown Design Guidelines, 1998 · City of Lake City Downtown Design Manual, 1999 · City of Shakopee Downtown Design Guidelines, 1999 · City of Chatfield Downtown Preservation Design Manual, 2002 · City of St. Cloud Downtown Preservation Design Manual, 2003 · City of Northfield Downtown Preservation Design Guidelines, 2004 · City of New Ulm Downtown Preservation Design Guidelines, 2005 · City of St. Cloud Residential Historic District Preservation Design Manual, 2005 . REUSE STUDIES · Alexander Baker/Backus Schools, International Falls · Armstrong, George Washington, House, Saint Paul · Burbank-Livingston-Griggs House, Saint Paul · Duluth Armory, Duluth · Cavalry Barracks, Buildings 17 & 18, Historic Fort Snelling, Saint Paul · Central High School, Red Wing · Dania Hall, Minneapolis · Fergus Falls Regional Treatment Center, Fergus Falls · Fort Snelling Upper Bluff, Fort Snelling State Park · George Washington Armstrong House, Saint Paul · Gillette Children's Hospital West Wing, Saint Paul · Hamm Brewery Site, Saint Paul · Hamm Building, Saint Paul · Hearding & Johnson School Buildings, Aurora · Historic State Owned Buildings Survey & American Youth Hostel Reuse Study, MN state-wide · Johnston Hall, Faribault · Kasota Village Hall, Kasota · Mannheimer-Goodkind House, Saint Paul · Minneapolis Scottish Rite Temple, Minneapolis · Monson's Hoist Bay Resort, Voyageurs National Park · Morris High School, Morris · Northern Pacific Railroad Depot, Staples · Old Chaska High School, Chaska · Old Main, University of Minnesota-Duluth · Pond, Gideon H. & Agnes Hopkins, House and Site, Bloomington · Red Wing Central High School, Red Wing · St. James Opera House, St. James · St. Louis County Jail, Duluth · Spina Hotel, Ironton · Sherburne County Courthouse, Elk River · State Theater, Virginia · Stillwater Territorial Prison, Stillwater · Western Grocery Building, Albert Lea · Willmar Regional Treatment Center, Willmar · Winsted City Hall, Winsted . HISTORIC CONTEXT STUDIES · City of Minneapolis, Minnesota (contextual development for entire incorporated city) · City of Faribault, Minnesota (contextual evaluation and refinement for entire incorporated city) HISTORIC PRESERVATION TAX CERTIFICATION APPLICATIONS · 235 Dayton Avenue, Saint Paul · 310 Sherman Avenue, Saint Paul * 321 First Avenue North, Minneapolis · Charles C. & Kate Koon Bovey House, 400 Clifton A venue South, Minneapolis · C.W. Griggs and Foster Building, 300 Broadway Street, Saint Paul · Gurley Candy Factory, 129 Second Street North, Historic Warehouse District, Minneapolis · Hamm Building, 408 St. Peter Street, Saint Paul · Lonoke Apartment Building, 1926 3rd. Avenue, Stevens Square Historic District, Minneapolis · Ogden/ Continental Hotel, 66-68 South 12th Street, Minneapolis · Roach Tisdale Building, 530 Third Street North, Minneapolis · Saint Agatha's Conservatory of Music and Arts, 26 East Exchange Street, Saint Paul · Saint John's Church Club House, 614 Portland Avenue, Saint Paul . HISTORIC RESOURCE SURVEYS · Historic State Owned Buildings Survey & American Youth Hostel Reuse (survey of the State of Minnesota for underutilized National Register, or Register eligible, buildings of reuse for American youth hostels) · Lanesboro, Minnesota (coordinated survey of the entire incorporated city) · Minnesota Black History (survey of Minneapolis, Saint Paul, and Duluth for historic sites related to Black history) · Project Manager, Twin Cities 50S! (Save Outdoor Sculpture!) Survey sponsored by the National Museum of American Art, Smithsonian Institution, and the National Institute for the Conservation of Cultural Property. Local coordinating agencies: The Minneapolis Arts Commission and Public Art Saint Paul. · Project Manager, Minnesota 50S! Survey. . NATIONAL REGISTER NOMINATIONS Duluth, Minnesota · Saint Mark's African Methodist Episcopal Church, 530 N 5th Avenue E Faribault, Minnesota · Adam Weyer Wagon Shop, 32 2nd Street NE · Batchelder's Block, 120 Central Avenue North · Cormack McCall House, 817 Ravine Street · Dobbin House/Saint James School, 14th Street NE · Dow Hall and Blind Department Building, State School for the Blind · Episcopal Rectory, 112 6th Street NW · Frank Berry House, 319 3rd Street NW · Gordon E. Cole House, 111 2nd Street NW · John Cottrell House, 127 1st Street NW · John G. Pfeiffer House, 931 3rd Avenue NW · Jonathan L. Noyes House, 105 1st Avenue NW · Louis Carufel House, 425 3rd Street SW · M.P. Holman House, 107 3rd Avenue NW · Roby W. Allen Oral Home School, 525 5th Street NE · Thomas McCall House, 102 4th Avenue SW · Thomas McMahon House, 603 Division Street East · Timothy McCarthy Building, 24 3rd Street NW · Vincent Lieb House, 201 4th Avenue SW Minneapolis, Minnesota · Charles C. & Kate Koon Bovey House, 400 Clifton Avenue South · Crane Island Historic District, Lake Minnetonka, Hennepin County · Lena O. Smith, 3905 5th Avenue S · Minneapolis Fire Department Repair Shop, 24 University Avenue NE . . · Nicollet Island Historic District, Mississippi River · Ogden/ Continental Hotel, , 66-68 South 12th Street Saint Paul, Minnesota · Edward Sr. & Markell Brooks House (Eastcliff), 176 N. Mississippi River Boulevard · Fitzpatrick Building, 465-467 North Wabasha Street · Harriet Island Pavilion, 75 Water Street · Holman Field Administration Building, 644 Bayfield Street · Pilgrim Baptist Church, 732 West Central Avenue · S. Edward Hall House, 996 Iglehart Avenue · Saint Agatha's Conservatory of Music and Arts, 26 East Exchange Street DETERMINATIONS OF ELIGIBILITY TO THE NATIONAL REGISTER · Eastcliff, The residence of the President of the University of Minnesota. 176 North Mississippi River Boulevard, Saint Paul · Foster House, 430 7th Street NW, Faribault · Minneapolis Fire Department Repair Shops, 24-28 University Avenue Northeast, Minneapolis · Our Lady of Perpetual Help Church, 419-429 21st Avenue South, Minneapolis · Paradise Resort, South Chisago Lake, Chisago · Scott Hall, University of Minnesota, Minneapolis · Six Barns, University of Minnesota, Saint Paul . LOCAL HERITAGE PRESERVATION NOMINATIONS Saint Paul, Minnesota · German People's Church, 125 East Congress Street · Engine House #21, 643 South Ohio Street · Klotz House, 543 Sherburne Avenue · Saint Paul Casket Company, 1222 University Avenue · Charles Thompson Memorial Hall, 1824 Marshall Avenue · Messerli House, 1216 East Seventh Street · Salvation Army Women's Home and Hospital, 1471 Como Avenue · Omaha Iron and Brass Foundry, 626 Armstrong Avenue · Smith Building, 225-229 1/2 West Seventh Street · Charles Joy House, 882 Point Douglas Road PRESENTATIONS AND WORKSHOPS · Historic Resource Management presentations: · National Trust Preservation Conference: Baltimore, 1984; Seattle, 1985; Cincinnati, 1988; Charleston, 1990; and Miami, 1992 · National Trust Regional Conference: Saint Paul, 1989 · Minnesota Historical Society State-wide Conference, St. Peter, 1999 · AP A Conference, Duluth, 2000 · AP A Conference: Alexandria 2005 · Summit Avenue Walking Tours, Open U. Inc., 1991-97 · Wisconsin Trust for Historic Preservation: Daylong Workshops-designer and presenter: River Falls, Marshfield, Janesville, Milwaukee, Green Bay, Dodgeville, 1992 . PUBLICATIONS AND REPORTS · Analysis of Existing Conditions of the Elisha Morse House, Whittier Alliance, Minneapolis, 1991 · Analysis of Historic Buildings Owned by the State of Minnesota for Potential Use as American Youth Hostels, 1990. Minnesota Historical Society, 69 pages (a state-wide survey of state-owned buildings for American Youth Hostel reuse) · City of Chatfield Downtown Preservation Design Manual, 2002, City of Chatfield, 36 pages · City of Shakopee Downtown Design Guidelines, 1999, City of Shakopee · City of Faribault Historic Contexts, 1990, City of Faribault, 18 pages · City of Faribault Program & Design Review Process, 1990, City of Faribault, 10 panel brochure · City of Faribault Downtown Design Guidelines, 1993, City of Faribault, 56 pages · City of Lake City Downtown Design Manual, 1999, City of Lake City, 97 pages · City of Little Falls Downtown Design Guidelines, 1998, City of Little Falls, 66 pages · Dayton's Bluff Driving Tour, Historic Dayton's Bluff Association, Saint Paul, 1991 · Cupola House floor plans and promotional packet, Whittier Alliance, Minneapolis, 1991-92 · Production editor, Preservation Matters, Preservation Alliance of Minnesota newsletter, 1987-90 · Design/ production editor, The Alliance Review, National Alliance of Preservation Commissions newsletter, 1987-95 · Fort Snelling State Park-Upper Bluff-Reuse Study, Minnesota Department of Natural Resources, 1998, 106 pages · Gideon Hollister Pond slept here- So what should we do about it? Hennepin History magazine, Vol. 52, No. I, Winter 1993, 8 pages · Guided Tours of Historic Faribault, 1990, City of Faribault, 46 pages · Historic Hill District Guideline Study Report, 1987, Ramsey Hill Association, 21 pages · Historic Survey Manual for Lanesboro, 1989, Lanesboro Heritage Preservation Commission, 37 pages · Historic Wisconsin Preservation Course, Wisconsin Trust for Historic Preservation, 1991 · Historic Wisconsin Slide Show Script, Wisconsin Trust for Historic Preservation, 1991 · Lost National Register of Minnesota, 1989, Minnesota Historical Society, 33 pages · Minnesota Mechanical Contractors Association, A Historic Perspective, 1987, 1990, Minnesota Mechanical Contractors Association, 22 pages · Preservation Plan for the City of Minneapolis, phase I, 1990, City of Minneapolis, 142 pages · Preservation Plan for the City of Minneapolis, phase II, 1991, City of Minneapolis · Publication components for Historic Dayton's Bluff Association including logo development, newspaper advertisements, and publicity plan, 1991-present · Reuse of the Oberlin Gasholder Building, 1990, presentation before the Oberlin City Council, Oberlin, Ohio. · Sherburne County Courthouse Reuse Study, 1988, Sherburne County Historical Society, Minnesota Historical Society, 32 pages · The George Washington Armstrong House, Quinlan Home Reuse Study, 1990, 45 pages · The Minneapolis Auditorium and Convention Center, The History, 1987, Minneapolis Convention Center Implementation Team, City of Minneapolis, 101 pages · The Old Main, University of Minnesota-Duluth Reuse Study, 1989, Minnesota Historical Society, 47 pages · The Saint Paul Heritage Preservation Commission Report, 1985, City of Saint Paul, 16 pages · Wisconsin Historic Resource Handbook, Wisconsin Trust for Historic Preservation, 1991, 63 pages · Wisconsin Trust's "Preservation Primer" series, 1994, 26 pages . . . . SPECIAL STUDIES, DESIGN PROJECTS · Consultation for the exterior work of the Boyum residence, 465 Summit Avenue, Saint Paul · Consultation for the exterior work of the Grant residence, 710 Lincoln Avenue, Saint Paul · Consultation for the exterior work of the Moar residence, 495 Summit A venue, Saint Paul · Consultation for the exterior work of the Savage residence, 3036 Portland A venue, Minneapolis · Design services for interior apartment designs for 302 Summit Avenue, Saint Paul · Design services for the Stevens residence, 470 Summit Avenue, Saint Paul · Design services for restoration of Chief Justice Warren Burger boyhood home, 695 Conway Street, Saint Paul · Design services for tower restoration, 757 E. 6th Street, Saint Paul · Design services in townhouse infill, Summit & Oakland, Saint Paul · Design services in restoration of the Bard residence, 578 Ashland A venue, Saint Paul · Design services in the site planning for 224-226 Western Avenue, Saint Paul · Design services in the site planning for handicapped accessibility to the Bakken Museum, 3537 Zenith Avenue South, Minneapolis · Design services in the site planning for handicapped access, and interior sanctuary design, University Baptist Church, 1219 University Avenue SE, Minneapolis · Documentation for relocation of the National Register listed covered bridge, Zumbrota · Expert witness for Richard W. Johnson, Johnson Law Offices, Red Wing · Healy Block Project Manager, Minneapolis Community Development Agency, Minneapolis · National Register nomination study for the Oppel Building and Superior Street, Duluth · Section 106, structure move, "Cupola House," 2402 4th Avenue S., Minneapolis . . .. . ~emo DATE: July 14, 2005 TO: Mayor and City Council FROM: Sharon Harrisop-- (~--" Finance Direct~;~-v~.. \ ; \- Sanitary Sewer Rate RE: DISCUSSION The City's policy is to do a financial review of all proprietary funds at year-end to ensure the financial integrity of each fund. To avoid major increases to all rates in the future, rates should . be analyzed once a year with the rate being adjusted accordingly. For year ending 2004, the Sanitary Sewer Fund operated at a deficit of$137,817 (as presented in the 2004 financial statement). In order to fund the operating deficit, the City needs to consider raising sewer rates. The last sewer rate increase occurred in mid 2003. Prior to that a rate increased occurred in 1989. There are two parts of the sanitary sewer rate that could be modified in order raise revenues. We could increase the base rate (also called the minimum charge), which we currently charge $39.00 per quarter for the first 10,000 gallons and/or we could modify the overage charge, currently at $2.90 per I ,000 gallons. Under our current billing system, we are charging more per gallon for the first 10,000. An argument could be made that the overage charge should be increased to encourage conservation. Below are a few options to consider: Ootion 1: Chan2e the minimum char2e onlv Minimum charge: $44.00/quarter (old rate: $39.00/quarter) Ootion 2: Chanp-"e the minimum char~e and the overa2e char2e Minimum charge: $42/quarter (old rate: $39.00/quarter) Overage charge: $3.20/thousand gallons (old rate: $2.90/thousand gallons) . Ootion 3: Chan2e the overa2e rate onlv Overage charge: $3.40/thousand gallons (old rate: $2.90/thousand gallons) The above suggested rates will generate roughly $138,000 in operating revenues to cover the 2004 operating deficit in the sanitary sewer fund. ACTION REQUIRED If Council concurs with staffs recommendation, Council should pass a resolution adopting one of the above mentioned sanitary sewer rates. . . . . ... . CITY OF STILLWATER, MINNESOTA DECEMBER 31, 2004 OPERATING REVENUES AND OPERATING EXPENSES - SANITARY SEWER FUND $2,000,000 $1,800,000 $1,600,000 $1,400,000 , . . . $1,200,000 $1,000,000 $800,000 . $600,000 $400,000 $200,000 $0 1997 1998 1999 2000 2001 2002 2003 2004 -~ . Operating Revenues ~Operating Expenses I Notes: 2003 - An increase in sanitary sewer rates began with the 3rd quarter billing of 2003. . . . . 11emo DATE: July 14, 2005 TO: Mayor and City Council FROM: r\ Sharon Harrisory-\{~~\ ) Finance Directo~~'/ \) 2006 Budget Meeting Schedule RE: BACKGROUND The budget process is upon us once again. A proposed budget and a proposed levy are due to the County by September 15,2005 for the 2006 Budget. In order to meet that deadline, I would like Council to consider the following dates for budget presentations by department heads, input and adoption of the proposed budget and levy for 2006: August 16th - Special Meeting - Workshop - 4:30 to 6:00 p.m. August 23th - Special Meeting - Workshop - 4:30 to ? p.m. September 6th - Adoption of Proposed Budget and Proposed Levy - 7:00 p.m. September 13th - Special Meeting - Ifnecessary. ACTION REOUIRED If Council concurs with the above meeting schedule, Council needs to pass a motion approving the above 2006 Budget Meeting Schedule. . . . To: Middle St. Croix Water Management Organization Brown's Creek Watershed District City of Stillwater Washington Conservation District Minnesota Pollution Control Agency We the concerned citizens of the Lake McKusick area, received a McKusick Lake Newsletter from the City of Stillwater, as you can read from the newsletter the report and findings to date that they have regarding the algae bloom. We feel at this time from the newsletter that there are obviously some procedures we must go through before we actually deal with the algae bloom, which is very understandable, but also at the same time we feel we must pursue this issue ASAP as to not further this problem and make it a more costly removal project. We also feel that we must pursue this ASAP due to the oxygen level in the lake is fast deteriorating. There is a major wildlife population that makes Lake McKusick their home, and without oxygen, all these important species of fish, birds, turtles, herons, etc. will not be able to sustain a long period of algae blooms and other issues that may arise from such a massive bloom. Also we the area residents have a few thoughts and ideas on the algae bloom, some of us that have lived here for quite a few years and some that are newer residents have seen the lake go through a change. Older and newer residents have slowly seen the algae bloom progress into what we have today. Never has it ever gotten this bad until the lakes were all tied together; furthermore a few thoughts we have first of all is algae lives on Phosphorus and is more prevalent in warmer waters. So as we all know the public is not allowed to use Phosphorus in their yards but golf courses are still allowed to use Phosphorus which there are a couple in the area. Also Lake McKusick at one time did have springs on the northwest side of it, which of course would keep the water temperature cooler but for some reason they were covered up when all the work was done on the lake. What's more now that the lakes are tied in together we feel there are more contaminants reaching Lake McKusick. Why we feel that is because we have driven around and looked at more lakes and ponds in the area that are not tied in to other lakes these lakes have minimal algae bloom on them. So we the people of the Lake McKusick area and surrounding areas feel and hope that all of you are as concerned as we are about the algae bloom problem and will deal with this on a timely manner. Thank you for your concern and your timely commitment to this very important issue. Sincerely, Concerned Lake McKusick area and surrounding area residents 1 Enclosure McKusick Lake Newsletter McKusick Lake Water Quality Summary Year 1994 1995 1996 1997 1998 1999 2000 2001 2002 2(0) 2004 Total Phosphorus D D D C D D C C C C C Chlorophyll ~ D C C C D D B B C B A Secchi Deplh D D D C D D B B D C B Overall D D D C D D B B C C B What the Report Card Means The report card shows the water quality of the lake has. been improving over the last 10 years... The most recent June 7, 2005 readings indicate very good water quality ratings. Yet the appearance of the lake is about as bad as it has been in recent years. Investigations indicate that the lake is suffering from a significant algae bloom. We see these blooms every year on area lakes, but usually they occur later in the summer, and typically have not been as severe as we are experiencing this year. Why all the Algae? Currently the cause of the unsightly algae bloom is unknown. Since the quality of the water has been improving, it is perplexing. Typically we expect to see more algae as the water quality gets worse, not better. Lakes are complex systems, with biological and chemical interactions occurring all the time. Small changes in the water, air temperature, types of fish, rainfall, snow cover, and other factors can tip the scales and change the dominant species. Nutrient abundance is often a prime culprit in decreasing water quality and algae blooms. What is being done about the Algae problem? Dealing with algae blooms can be a challenge. The first step is to gather more information about the problem. Then possible solutions can be explored. . Permanent solutions as well as short and mid term responses to the symptom have to be considered. At this time Stillwater is considering hiring a lake expert to review the current situation and the management plan for the lake that was developed several years ago. Also the Washington Conservation District continues to monitor the lake conditions and sample the water. The Middle St. Croix Water Management Organization is proposing to partner with Stillwater to install a permanent monitoring statiuH iorlhe-lake. The - - Brown's Creek Watershed District is currently studying water quality issues upstream of McKusick Lake. Also area homeowners are in contact with a Lake management company to explore short-term corrective action options. . What Can You Do To Improve Water Quality? · Maintain your yard to reduce fertilizers, chemicals, lawn/leaf matter, and other pollutants b.uJ.ll reaching the water via storm drains, direct runoff, or other sources · Maintain a vegetative buffer between the upland shore area and the lake o Control any erosion on your shore · Educate others about potential pollution problems to eliminate sources · Remove large masses of algae from the water body Concerned? 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I SlQnature ~ ~ . -1 b . . /.:7- I '" ~j I' II - 0 Ja k -^ Y/YJ /J I I I ~A-tI , ~ - I ~ , I Print tnA-1L y K r-ess -, "101 YJ/J /JAil h-e~() .J i G,b-j ~ ~q c')J 9'-1 ISignature ~ ~/YJ7/). I .. I Print .kd: -L f Jif.J;v1 \ (.-7~ !signaturl )1 -L~t F (/~ !,.i/V.U- , / " ( / . ~ .~...-. Print . 11-" jj{' E X... 11' f) 11 I /T y;r s~nature.//1/'ftA1/ J '. " /1.-..-_ I ; { /(! J' I Print ::),-'1-1 \/~ Ho 1m ISignature ~<~ ~ ~ ^ ~_ - ~r ~A . Ipriot J.!. '1 . i. C" J b <11., 1:'3/.3 Signature q r is ~I_ I J 'J I , l-..[ /' 1- ~ I ? r' ? / c:: _,'}(; p.,L.Cfu.;;;,,)cL UI!:.' _1. /- "7J':I'.Jv/F IS '1: J I U lVi.--kr ....rr Ai I I" I' I -._- . I 230 Birch v->ccd 'OIL I h5i - Lf 37- 3.b 9J- I )-h JJLU(,.L, J/IIJ I'.' I . J I i die!. d2.~ ~ I 14D, I 13,0. ~ h Wd€~ J ~k I - ~ SI- 'J. I 5- -0:1 <14 j SAVE LAKE MCKUSICK AND ALL THE WILDLIFE THAT CALL IT HOME ADDRESS PHONE # (optional) LJo16? ~~~ 65/-c;39-OS-~7 1~e&:/,2~ .-iflll' - I - ~ /" /2..2.. $ ( ~\.v0 L,-,,?J W. G, ";:)-f - OS:'i, - S- ~ ~ <.-f I ~~, ( \. V-' ,-->~u< . Iv! .;0 I I I I ~ \ au...); I J oJ\) oj t::J: I bS ) -1 30 - 015 -t ~~I \\vJf>.-~r MJJ -~I I I 'i ~ '1 Ai. <J1.V~'5t] GS {-:2 7~~ Ib ~c$ 5....,.'([ 4/c;f-eS?- I JkvJ I : ~D r;;.A.Jhs>' r,h/e_ '-4-9'--.3..5/ - aU? S'f,'f/CAM/dr /k/l/ ~J~1-_ I - / - I I I 1$1;11 kJ6.+r>y ~ t7 $'0 ~ 7l{ qc( I I y~ ' I I 1 Prim ljJij. /4/ ,/ /1-- 1//7 A1~t~1 ISKjnature /7; Lr:J{Vf</Y;~ JJ c11A / I I I v '/Y{/: l-/'~ [< v '- I I I Print ~~;~ ~Biy-d _. j/~/q LooKoLAf0+. I~S/~139-;)'9~d- ISKjnatu . ()~ ~I }Jw~fa-r. fi).J1! I I /-~ /' r r- '\ I Iprint~ /F~/,J.{-' &"~....-r^,.J i~/z.. b. a...,h:-.<'.~ (~s I ) <..j 30 'Z.3 ["7 signatu.I~. - .1:ff-,#'<4/~~ - /1/"/ ~. I 0'-'"' / /Print ~_':>"'~ ~ r;w-J R~() f i 7'0 I p)~( St-- I Gfl ~ 3 5/ -03~ <I- /sKjnature :r~ ~ )~, . " I 71i II {,'.Jt'1.,J-l,-, Ji/iAl I - I~- NAME I Print : vf 11 J1 fJ./-Iv F? r/?IA } h ISign~/J-U1P~;; ~A'~' ~ \ \ ' Print 1'St~c-E 4-\ G '-'~iZ.s ~ ISig~&. ~~ I Iprint ;-.~+\'j ~; 0) Is".......j\"*"~ /<-;"0- 1- I_~s. C~L.5Q.1/ ISignatu,,,- ./I ~ ~~ >./.. ~~~k Ghti S' <,:~0< ~ l-'_ -----. ~ - ~ ---; '/---~-< Print,&JI-~ ~# Signature . . . , . SAVE LAKE MCKUSICK AND ALL THE WILDLIFE THAT CALL IT HOME NAME !Pmt ~)a,~ E. t-r~ imt Ip"" il\~ \ \:'x\l~f'<,D'" /1-, IS '\ ~\ ~ II 43~ ~ ~l$) j is- \\~'U.& \:~ ~"'"""',,, \"\\,,, Iprint l__r',sDp, l ~~ ~(\es '_I;:U:2.. W, (__AV\;lg.~ St Lf3 cr - if 7 7 is-~4~.--~'i---~.) S"""1AT\v- f'hl'l_ I Print \\'~.t? ~~k(r \"L.l..'; '-<J. L~-'\Jt'" I 5\ \- Y]'{? L ISignature ~ ___ ~ s+ ~ \ \ L,/l;1 , / r IV I ~\-?r ~~\v~eJ~ 32S ~~D'L~ I . I.Prin..' .J1--, "/~c l-. __ <;l-.llw;{./f. I 13'1 -If!'-7~ ISignature ~J~)y~ I I I ~(J I I l=-t:~!(~~~J~&6 W'(;~0PA? '1- '" ~S ~ I ~y~,~-- - - i Iprint'~((.I.AhA l,t~n1r . - /4' 1I wL-:~d~YJ Sf: . 55! -7odl Isignatu~t( l1)i/L&(, . I v~ I I I_~~~M ~VJ,.,<;a..1 Is /2[AJ. L'-J beM31-- G c;/l{3'1C;o<'!'1 ISignatu~ \J\Ji~ ---I?+, f (w 4 +r r fJ/ll ;U~82-- I (/ I - f - ( I .~ Print -J i.LL$~~~ ~~ (C:;-}-7J..j. LltJ~ 5, b~{ -.3~{-()~;:L ~ Signature ~ ~_ Af...--. Sn LL',.J~""'L, h IU J ~ (/ I It ~L (] LII\/;)'i!,v 5T tJ. "CB 5<'. 3 ~1. 01 C; 1 ISTfLLtV.47"lIL! flaM .r;S'()~1z. t ~ Print )CiJ-rr- /We.cs/ie r lIL . Isignature :-)~L- .. SAVE LAKE MCKUSICK . AND ALL THE WILDLIFE THAT CALL IT HOME NAME, ADDRESS PHONE # (optional) !Print --;:\t-e;r; '~l'-.--u_ U -1l\~- L\'llAOfJB=, 3~01()~ !s_~ ~" 'J!\'l~\~,\;r-- ,(-\,\L,Ir7;\1>>( Mr/?J}.. , \ Print '~""-",,,',-' ,tAA\~;~n~/t -\11\4-, U~, . f',\ 4~-I, 'LIlY) 11'\'!)~ Signature -r~, n,~ ~ ."\. - ~ I .__"t - - .-'\J I ' I'I? 1- - I Iprint E/~ };zda~;~J(St?/}- I ISignature~P;/?~~.//~- /~C?d?/:?cY~ I t<.J'?-Y4Y~ I '/ - I I I _u.. . '-~- .---., ,- .._., .,.~_'~' ,..._ _.. __ .. ,.... _ . IPrint /" A"Y 'y J5 It 6Gol/ 11.~.l-- 'L /Signatur: fL'l /. ,A ~C?~t./ 1 1-h1 ~ lYe L/:;;'.,. -34 '/ 7 I ~ - U ~~ / '. - I ~ Ipriot ~~iLt' tili> ~o ~ l\S-I~ l"t~ilJblJM~ lk:L~-1i'I1? . signature" ~~ - -- ~_ I Printf)~ ~_8- l~/4-7r7p$~:+:.Lh' I Sig"- /~h/ ~ 170'7 - "15"1- hOJ ZL.J I 'L-/"" I -~- - - - I Print Y/rrfl,r;cftrt1 C/IJef~-' l~ o9--itiA--1Jpc.f[,4;t~~ 6!:}-3~/-7LOg I s. "'~~r~ f/ .L?'.. mtLuA'ti.,~~/" I U ,'ri:> t& Z- I Print -1~~?_ ~ :6t~y 3(7 ^-1'~"&.I~JJTC. ~~- '2:.G~S> 1- <'"'>)?~-,. -~ ~I -'SlTL..U.J u..."\'l',p "'<'1 _n) _ __, Print ~H'(}~ L-bbL\ I ?7\\ ~ J\u..~~ -1?Af)-Z.L~g & Signature rJ,lLtDOJ ~'i"-Lrt.r} I 6f\ \\ uJOdu- r<I~ I I I Print '...:{" ~ Zv . Ie-v . } J{jU'-/ IJ, J.. JAJ/I_ " signatur~, ~/l A~ /~.L7-/; ~.J 5!,,/I~~_~/31-,-ioos-l - ~// /- ;;/ r- ~ ( . ., · SAVE LAKE MCKUSICK AND ALL THE WILDLIFE THAT CALL IT HOME NAME I Iprint .:f'~VLiK /VoV41/1JY7 14oCJ-L(//7QoiILAIVL... t.'ilf ~30 '11'3~\;\ ISignature /!i",~N; .2' AL/n /1,. d >>~ I I 7(/f~>Y~;;- ,- I I I Print Gayle :5/e.,/er i 1/0 /If-tAJ/JIJ1c1/'L nIL ,I b,j / - V3'1- (P / ;). 'I I Si9"""" 1"i1t J;~!bv 1,U,IM.<ZZd'!1,u '75?JrZ- : .~. Ip,.. 'J ;(/~e-, :'::cCiI YJ i 1';7 tJ-=dVl,z. sdvJSI--A /Jr (p :51- 'fB j' -3 IS -3 ::z- ISignature /) ~ J ( / J () . / ......~ - ~ /1-/' i J u1- 1//1 (;/1:74 4J&h 75f! I I Signature , Jd Sv/k I I I ~ ~. - I I . ~hLc<LS'c:Y~ I, ~~8 - - - __."!/IQ-!,-;;~S-I i:$~--- -11 {~J'#\/~~-;;Lt( I I Print 1J;fl\<l. '\-~tJ, ~~ \~ ~n5;~~',,\2lL~ N. t.J-3<f -':?l.s-iB ADDRESS PHONE # (optional) Print Signature I Print _~~Il, ~JV{)\~, . I /' \ ' Signature . ~ , 1-0 I Print By ('r ~ ~\) 0 (~ !signature q~ tIllV\/ . I Print ttA,l/l n", K-irY\ _ __ _ ___ _ -' 1"Z-~ !signature t~ __/' ~/.c:- I (/~ t:/'" I lild-4 M, ,1" US ('-DlL.. lanD~,1 -- f- ' , "'L-I I l\bzA ~_t\GKV;),'t,k Lut'l(, I . ~--11~3 431 - -'Yt>-s ~crLtli i cf:- i?vlti. 4 Yi-1'f"5.3 SAVE LAKE MCKUSICK . AND ALL THE WILDLIFE THAT CALL IT HOME NAME. . : ~.I-- Qtj-D Ht.A.6t/l:.1- !Print ~ y rttJ 13l:..J<... t Is;g- ~r/J-e '*' . Print ~ ~ In,zt; t1dZ~1!.AL L~- S~nature ~ ~ .\ ~ <.- Plint &v (?~rl~ t=nsr IS~naIure t3Wf/t-i!t.. '~'tA / I - if I i::-"~~f/;7)~ -I fi'fO ~ctu~'CJ'- UI!"S9->?062- , Iprint j0- ~ \\-\el~.\rj- I '~OQ ~~~C\A-S,~cjcILJS ~ \.c, -4 S"S$ _d \~L\ ~I . I ^ I ::$r--k:~~_, i/b6i iv1C.kL)'$ c)(1 Jf -f9-U I J Print ,A-I l/~; ( I'VoL! 111E':JDI')~ /J/. ;)7~ -Cf-hS-i SignalU~ /:.,/ .... .-____. _ <Ja/~",J~ I'"1JU ',5DS'] /' /:/ ---- I _.. . / . I. !-1h~1::~ Pj4b-OSh~ I 'Ill N.. .(1i;t-k <2>f. _ _ _ ..1 430 -a- ~t 1 ~mrJ~1 I I 14/~~JlAi'. ~, .1, 15tdlLJ/,iTt~ fJii ii()f;J.1 13q- ,;l1/3.5 Plint U/.. /fJ':. '/J'/~:. ISignature.7tv 1) flU -U/IJI t/~# Ie (:]7l J ~.. .4 i J I L..lAUY I-c V VU~U Print <.,..T!:J'ry O.ll~ f~+a d S~nature;;{f11ULR ~ I l/ Print fYJA n/ /-If) /ti f Is~nature If/l/U ADDRESS PHONE fI. (optional) 1.:5 2 t.f YJ1 E /li})vJll1 Jl k fJr (/39 - /2 K' '-- i3o.-" S\ 0 IU"lb YY\ckW~\cl- [h - --- -- - . -- -.---- - 4~()-15 to . e . SAVE LAKE MCKUSICK AND ALL THE WILDLIFE THAT CALL IT HOME NAME ADDRESS 'Print l'-lttP--1 Ar\ne y~o-\l S+~ber~ I L~j' W . L',V\ tie V\ Signature rvl ~ ~.,&bilJ-i.'UL- I .. U Cj I - - - - Print ~IJ( IAJ ('J h V' r -*u~ I L(/j iv, C'~ /d Sf S~nature );:/L 1~""1 --. 0"'7 - I I Print \C) II' Y,~}-(~D 'l\ e-J:t!~ lv,..t+f,r \~ ~,",..v \'\! \L S~nature ~/M / f\~ I I ? ~ D Yl\I\ft' I Print f-r5q CKC55 1/36/ yYJec(c/G~/4rk Or: &!:1"3il-3/J'~ S~nature .~ 4 &//Yl/ I ,5 hI I '^J ?L ~( rY/ IV I I I . Print ':")p,"'~T KiLI<ELL'/ J?ID ^1EAfY'iWLARJ< D2. {o~/-13q-IoSJJJ- s~;';"~t,~ ( ~ i.J1n' STUe~WATEt (\AN I Prin~~~T5 !1'YOneT /?;//7J~/aI-f;1J- l/._t:;/-'-I~q-4if4-_3.. SignatureC);, M {) }. ~~ fl~' j IILnJ' e.y-., rn ()~ I (~'- =.lJ-W I Print \.-:>(~r..5 \m-...-r"d' ISignature ..ytJ~ /L~~l'/Yl ~ 0" ., .~- ,""" J;;Pf Nc. /{.. JL, iSignature V/~ :drL{JfJ / (/ - . I Print /)/) Yl n t1 A1. L,vt/~ ISignatu:.~~ ~ I ' lprint DdlJN {( ~ '~IN'a.,.^'5I~ 011---10..32" l1eCldpl//~'t I) . ISignatur~/. .~, ,!LNT~--;I./l_... _ SI,/flJ.huTer ;YIV PHONE # (optional) I tv.;- I 1~tf -I '50 ~ I I I t)s (. YN- 1Yo) ,. I 1;;('I-~)~-i'1\' (' I - .. ~ / '0" 1),~ · I, /.~" '-ief) C:,.' ~ _iLl//. r "}1 "/i~/irMf' {-hi} I ; /rx - j.X\~ I -~, 8-' a!1 .-,~ 9 7 / },- i.. 1 . h. <., \., n!\ _ . I -. - . h' -...l<../- ~- -------- IJ~)5 r17ear-.hu~.ur. ~_b5l-- LEQ- Jlp I _ S-t-;fJtur;{0rJ111iy E:~ I ~-.~--- - i 1:.~1 I~~JL (,!~l t/~ l' ? Z!.:J. ~ ) -h V1 L.H----h.v- A1v I . c: ~/ .A/r.lY" 3 3%0 SAVE LAKE MCKUSICK . AND ALL THE WILDLIFE THAT CALL IT HOME NAME Print ~bbjf . fT. 1r)f- ~ Sgnature jj/p"tu.4 / 7Y/tJ( () /- Print ]Jci ~n Signature ~~. KUr II ~tJ- ADDRESS PHONE # (optional) 31 g A;rrJ,t.D~ /j2jf)--;;; 7& .:z - - - . - - ;~'~5~~~ 1437-t//CJ H' -. ..- ,-- _ .. _ I Print (YQK-l \AJ~'L iiJj/i1Ll~ JJ71jJ~~P---~- 1jj~.3~:zi3 __n_u__ Signatu~ (!~^ J ~ ) I . - 'f / J - I - J Print 41~~f I'l?e!~-~ 17 _ (y-/~ <!~~' R1V lrt - Y 3r ~()5 /,J ""...... /fIru ;{ j)1wJi)y Print \~)Av \ \) t)--_Ct-Lt:: \.J V . Signature'~ )c. ,c'J- ~~L I I I Print 2/:::, ~€- (?:-;.~ I:-~Ic:- 1-111~~- 0- .~~~~ I 1-3 1- 3'f~6 Isgnature //I--:U:'0 Ja"wt.E4-,A1L./ ? -;-/ (.fU/,4.ffl It( pi >TO'J'l I I (- \ - - ~l Ip,,", cK:,;:;)A4-') -(. A.J , fi "'-If 4 II (L ttl !f.J j) fa! J/ I ISignat~/Y11'i./ ,'~-Z1i.-l siJllrA/~f;A (It! tV .$~OfL <is C; ~~y y; I i~ ~ , I' 'Ii.. IprintJ<;;l14t! , f-.rL..e. ~ I /6j'C #i!ALJ"lA./~-I<- I c/J9 - 87 Z-r? I~~ 1- - 4'4N\~ -4-(:;~ /5'17 711~fi:w/~].,. 'iJf-$'70 ~ Print "'fhv""lis !. J \h\l ke-r I i ' . I Signature I /- -. -1- -I I Print {'lz a a L ... !} u n k f"': C '_I 5..1_7_ _f!k:aJ/c~/a r-ts' ,.j).-v /-f 3 ? -- f/? of/ ISignature!:h;/k/L A ~f~/1J;L ~;J/".~,- W/ - .. . I cI v --,1.1'l4V - . SAVE LAKE MCKUSICK AND ALL THE WILDLIFE THAT CALL IT HOME NAME I IprintJ<rJ frO! ( )r.hnl1U, / f i Is~nature~ Ir)\ ~/{,-j~ rrJJ~) . ~J3 FfOY1,(j lni. CZJ-c ~Cf ~~:YJt 0 J 4 I I -1) - J r- -- - I . !pm. Ht*- \JJp vP, Q' d2 ,d- ~(L\~ "'t1\) >- .', IS~naturetCi V~C"'-~ \\) -r e I ,~) LU0\~-/\r ~/ Y\ to -3:;Gt)) _ Ii., I'" \ .. I Ipm. ~~-". ':\.LL ~ I Sa \~ L I Is~nature ~ I ~~/ Pri"' ~~,:: K$F.!llJ I Signatu I //uric-l CJ/ d/Je/;v() I . - - I ! t . P,o, ~;.~ ).v?'b / Signature~ ~/~~ I /Print G~;~.ewej'), , ISignature J:t/fd.. i/ /' /.<r/.pI v . ~~ "( I Print I S~nature I I i jPrint I S~nature I I I Print I S~nature e Print S~nature ADDRESS PHONE # (optional) /3n.1 ~/NIfr~d Sl~ uJ 1f;;'i-7t;90 . 5T!to) J;f1f.e, f1/l A} L;tZJg;( - -. . f ~8 /.v,t.o?41.-~Q ~ &77~~i:'o"€ I I I J"}O/ /JJeA::PowL4i2f OR, (; ~/-LJ39-3'.24:3 I S7:LLw i9/El2, )?7).)1-S032. / ! J I . . . 5TILL W A TLR FU5L1C L15R.ARY 223 N. Fourth St., 5tillwater MN 55082-+806 651. +39.1675 FAX 651.+39.0012 I l', &~- Board of Trustees Meeting Agenda Tuesday, July 12,2005, 7:00 P.M. I. Call to Order & Introductions 2. Adoption of the Agenda 3. Communications and Public Commentary 4, Consent Calendar A. Adoption of Minutes* B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report+ H. Policy Review - No policy this month+ A+ I A 5. Building Expansion A. Performance Bond Issues B. Construction Manager at Risk Contract Status C. Design Update D A D 6. Fundraising Campaign A. Campaign Events B. Report of Other Progress to Date C. Board Fundraising Targets & Pledges I I I 7. Parking Agreement with Ascension Church 8. 2006 Budget A. Operating Budget B. Capital Budget A+ A+ 9. Other 10. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M. on Monday, July 11, 2005. A=Action Item I=Infonnation Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed " , STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. Agenda Item 4.a. STILL WATER, MN 55082-4806 651439-1675 FAX 651 439-0012 . Board of Trustees Meeting Minutes Tuesday, June 14, 2005 Present: Bill Fredell, Bill Hickey, Dick Huelsmann, ML Rice, Julia Sandstrom, Brian Simonet, Andrea Tipple Absent: Ruth Ranum, Mary Weber Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order President Hickey called the meeting to order at 7:05 pm in the temporary library facility at Valley Ridge Mall, 1305 Frontage Road West. 2. Adoption of the Agenda The agenda was adopted. Fredell/Simonet 3. Communications and Public Commentary There will be a community picture on Saturday, June 18, at 10:00 on the east side of the building. The street banner will be moved to the temporary library location. 4. Consent Calendar The Consent Calendar was approved including payment of bills in the amount of $44,695.81. Rice/Tipple . 5. Building Expansion A. Construction Manager at Risk Approved a resolution to designate Adolfson & Peterson, Inc. as Construction Manager at Risk subject to finalization of contractual arrangements. Huelsmann/Fredell B. Design Resolution A discussion of changes will be on next month's agenda. 6. Fundraising Campaign A. Campaign Events Update from Trustee Simonet re: August golf tournament-700 brochures have been mailed. The F@SPL will sell root beer floats at Drum Beauty on July 6th. B. Report of Other Progress to Date The current fund raising total is $4,135,750. C. Pursuing Board Fundraising Targets Keep encouraging the contacts that have been identified. The campaign is still open. 7. Parking Agreement with Ascension Church Board passed a motion to approve a parking agreement that provides for removal of the reverter clause, subject to approval of both parties, renewable in 10 years unless agreed different by both parties. Huelsmann/Simonet Trustee Huelsmann will meet with attorney Magnusen to format the agreement for signatures. At this point in the meeting, President Hickey needed to leave and Vice President Fredell chaired the meeting. . 8. 2006 Budget Process Director Bertalmio has requested and received an extension so we will see the budget at the July meeting. ,/ . . . 9 Union Contract The board approved a motion to ratify the proposed agreement as presented subject to minor editorial changes Huelsmann/Sandstrom The board thanks Trustees Hickey and Weber and Director Bertalmio for their efforts 10. Board Committees Board members were asked to be thinking about facilities policIes and other topics for consideration at a future meeting I]. Adjournment The meeting adjoumed at 819 pm " \. Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@cowashington.mn.us] Thursday, July 07,2005 11 :53 AM Pat Raddatz Washington County Board Agenda - 7/12/05 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda July 12, 2005 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come. to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9: 1 0 - Consent Calendar 4. 9:10 - Financial Services * Edison Vizuete, Director A. Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year 2003 and 2004 Comprehensive Annual Financial Report B. Fiscal Services to Newly Formed Metropolitan Emergency Services Board 5. 9:25 - Public Health and Environment * Jeff Travis, Program Manager Recover Expenses for Abating a Public Health Nuisance in Hugo 6. 9:35 - General Administration * Jim Schug, County Administrator A. Update on New Enhancement to the County Web Site . B. Legislative Update 7. 9:45 - Commissioner Reports * Comments - Questions 1 This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This ~ction is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence 9. 10:00 - Adjourn 10. 10:00 to 10:45 - Board Workshop with Transportation and Physical Development Review Site and Schematic Design for the South Service Center and the North Service Center/Library 11. 10:45 to 11 :45 - Meeting with County Administrator * Administration Conference Room Annual Performance Evaluation *********************************************************************************** Meeting Notices July 12 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center .uly 13 - Metro Emergency Services Board 9:30 a.m., 2099 University Avenue W. * S1. Paul July 13 * MELSA 12:00 p.m., 1619 Dayton Avenue * S1. Paul July 14 - Community Services Advisory 7:30 a.m., Washington County Government Center July 19 - HRA Board Meeting 3:30 p.m., 1584 Hadley Avenue North * Oakdale July 19 - Historic Courthouse Advisory Council 7:30 p.m., 101 West Pine * Stillwater July 20 - Plat Commission 9:30 a.m., Washington County Government Center July 20 - Metro Transportation Advisory Board 2:00 p.m., 230 East 5th S1., Mears Park Centre * S1. Paul July 21 - Workforce Investment Board .:30 a.m., 2150 Radio Drive * Woodbury July 21 - Minnesota Extension Committee 5:30 p.m., Washington County Government Center 2 July 21 - Parks and Open Space Commission 6:00 p.m., Tour of County Parks ************************************************************************ . Washington County Board of Commissioners Consent Calendar * July 12, 2005 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the June 28, 2005 Board meeting minutes and the Board of Equalization minutes held on June 14 and June 21,2005. B. Approval to appoint Rashelle Anderson as the Willow Haven Representative to the Mental Health Advisory Council to a first term expiring December 31,2007. County Attorney C. Approval to accept grant funding from the Minnesota Office of Justice Programs in the amount of $66,000 for the Victim/Witness program for the period July 1,2005 through June 30, 2006. Public Health and Environment . D. Approval of a letter of support for the Washington County Conservation District's application for the 2005 MetroEnvironment Partnership Grant entitled Lower St. Croix Basin Phosphorus Reduction Program. Recorder E. Approval of amendment to Washington County Fee Schedule Policy #1032 to rescind all non- statutory fees related to the recording function which include: mail in fee for deeds/mortgages; fill in fee; attest copy fee; and A TSE property split/plat fee. Sheriff F. Approval to renew the Juvenile Detention Services Subsidy Grant from the Minnesota Department of Corrections effective July 1, 2005 * June 30, 2007. Transportation and Physical Development G. Approval of resolution, proposed settlement of compensation and damages for the Bigham parcel as it pertains to the re-alignment of CSAH 22. . Pat Raddatz, Administrative Assistant 3 . . . LEAGUE OF MINNESOTA CITIES AND ASSOCIATION OF Iv'lETROPOllTAN MUNICIPALITIES Yetro Y~eetinQ: 2005 CJ save the date MAYORS, COUNCILMEMBERS, MMJACJERS, AND ADMINISTR!\TORS Mal k your calendar now to join LMC, ANHv1, and your neighbors for an information-packed day on November 17. More information will be mailed Clnd available on LMe's web site in September: www.hnnc.org. NOVEf0BER 17 MINNEAPOLIS t-~:'i L::i ~ I ~.. <-: ~':~ ! l, i r:-.'-,I :'$; ~.- , ,,,-.., . STILLWATER TO\VNSHIP July 14, 2005 Stillwater Town Hall . Regular Meeting: 7:00 P.M. Chair: Countryman A2.enda: Adopt Minutes: Approve Minutes: Regular Town Board Meeting June 23, 2005 Treasurer: 1. Report 2. Claims and Checks 3. Busse Escrow Fund 4. Escrow Accounts Review Attornev: 1 Form E-Otis Request 2. Swimming Pool Ordinance Amendment Planner: 1. Met Council-Response 2. Animal Units Issue-Johnson 3. Amendment Zoning Ordinance-Accessory Structures 4. Axdahl Property Update 5. Insignia Development Update 6. Peterson Variance 7. Zoning Ordinance Update 8. Vacation Of Street-Heifort 9. Olson Subdivision 10. Buchman Accessory Building Variance . En2.ineer: 1. Response Feed Lot Letters People Portion: 8:00 PM Chief of Police Report 8:15 PM Update Kate Hanson NPS Meeting Clerk: 1. Committees: 1. Park Committee 2. Plamling Commission Old Business: 1. WMO Change To Watershed 2. Palmer Property New Business: 1. . Adiourn: Sheila- Marie will not be present? 7/18/2005 Pat Bantli