HomeMy WebLinkAbout2005-09-06 CC Packet
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AGENDA
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-17
Council Chambers, 216 North Fourth Street
September 6, 2005
REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
1. Presentation of Certificate of Appreciation to Sally Colemier & Family
2. Library Project Update
3. Discussion on Liquor License Fees
4. Discussion of Fire Service Study
5. Discussion on Garbage Contracts
OTHER BUSINESS
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin
5. Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. Finance Director
9. City Administrator
7:00 P.M. AGENDA
CALL TO ORDER
.OLL CALL
APPROVAL OF MINUTES - Possible approval of August 16, 2005 special and regular meeting minutes and
August 23, 2005 special meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Proclamation: Financial Planning Week - October 3-9,2005
2. Bruce Junker, Old Timers Hockey
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
CONSENT AGENDA*
1. Resolution 2005-189, directing payment of bills
2. Resolution 2005-190, approving shared use parking agreement between Stillwater Public Library and
The Episcopal Church of the Ascension
3. Resolution 2005-191, approving Fiscal Year 2005 Budget - Joint Cable Communications Commission
4. Resolution 2005-192, approving Minnesota Premises Permit For Gambling For American Legion Post
491 At The Old Sawmill Grill And Bar, 1820 Market Place Drive, Stillwater, MN
5. Possible approval to purchase four (4) computers & one (1) laptop for Police, Engineering, and Public
Works
6. Possible approval of banners for National Fire Prevention Week - October 9-15,2005
. 7. Possible approval to purchase playground equipment for Schulenberg Park
8. Possible approval of Special Event - S1. Croix Catholic School- October 7,2005
9. Possible approval of Special Event - Friends of Stillwater Parks - October 18, 2005
10. Resolution 2005-193, accepting Korweb Proposal Contracting Gopher State One Call ticket services
and entering into an agreement with the Board of Water Commissioners to share in the cost
11. Resolution 2005-194, approval of forestry consultant contract for 2005 (available Tuesday)
12. Resolution 2005-195, approving maintenance traffic control signal agreement (CSAH 12 & CSAH 15)
PUBLIC HEARINGS
1. This is the date and time for a public hearing to consider a transfer of a Wine & Strong Beer liquor
license for from Chives, Inc. DBA: Chives to Autumn's LLC, DBA: Autumn's, applicant Brian Lehmer &.
Brandon Dickenson
UNFINISHED BUSINESS
NEW BUSINESS
1. Consideration of parking request for a school bus on City streets - Mark Walker
2. Possible adoption of resolution calling for a public hearing by the City Council of the City of Stillwater on
behalf of The Evangelical Lutheran Good Samaritan Society
3. Possible adoption of resolutions: adopting the proposed tax levy for the payable year 2006, adopting
the proposed budget for the year 2006, and setting payable 2006 Truth-N-Taxation Pubic Hearing (3
separate resolutions)
4. Possible adoption of resolution calling for hearing on Fire Cleanup Service (L1 368)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be .
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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2
Clt~ ob
g tiQQwate~. uUiblblegota
Ce~ti~icate o~ cApp~eciatiobl
p/r.e~e~ted to
RICHARD COLEMIER
WHEREAS, RICHARD CO LEMlER, SERVED ON THE
CHARTER COMMISSION FROM MAY, 2000 UNTIL HIS
DEATH IN MARCH, 2005; AND
WHEREAS, RICHARD CO LEMlER, SERVED THE CITY
FAITHFULLY, EFFICIENTLY AND COURTEOUSLY AS A
MEMBER OF THE CHARTER COMMISSION, CHAMBER OF
COMMERCE AND FIRE DEPARTMENT.
.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY
COUNCIL OF THE CITY OF STILLWATER, MINNESOTA,
THAT FOR HIS DEDICATED SERVICE TO THE CITY OF
STILL WATER, RICHARD COLEMIER IS HEREBY
COMMENDED.
BE IT FURTHER RESOLVED, THAT THE CITY CLERK IS
HEREBY AUTHORIZED AND DIRECTED TO ENTER THIS
CERTIFICATE OF APPRECIATION UPON THE OFFICIAL
RECORD OF PROCEEDINGS OF THE COUNCIL.
vUa~olt
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Memo
To:
From:
Date:
Subject:
Mayor & City Council
Diane F. Ward, City Clerk
9/2/2005
Liquor License Fees
Because my timeline for the renewal process for 2006 licenses is approaching (October), and a resolution
has not been adopted for 2006 fees I am requesting that Council provide me with direction relating to
liquor licenses fees. Fees for 2001-2005 were adopted by resolution in June 2000.
Attached for your information is a survey of surrounding cities and their fees for 2004, 2005 & some 2006
fees. As of this date, I have not had a response from the other cities on their 2006 fees. Also attached is a
copy of Minnesota Statute 340A.408 which states that any change in liquor fees would require a public
hearing. Club licenses and Off-sale license fees are set by the State. Listed below are the current license
fees:
LIQUOR LICENSES:
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Per year
On-Sale $2750
On-Sale Club $425
On-Sale Sunday $200
Off-Sale $200
On-Sale Wine $300
On-Sale Wine w/Strong Beer $455
On-Sale 3.2 Malt Liquor $155
Off-Sale 3.2% Malt Liquor $55
Investigation Fee $300
Permit to consume $35 (local non-profits no charge)
Annual Investigation $150
Temporary Liquor License Fee (12 per year - on-sale) $25 per day
Temporary Liquor License Fee (3.2 unlimited) $25 per day
Also attached is a memo from Chief Dauffenbach relating to police calls that are related to alcohol.
ACTION REQUIRED~
If Council decides to have the 2005 fees remain the same, they should adopt a resolution setting the 2006
fees.
. Council decides to change the liquor fees, they should pass a resolution calling for a hearing for October
18 and direct staff to notify the liquor license holders of the hearing as per Minnesota Statute.
:v:emorandum
To: Mayor and City Council Members
cc: Larry Hansen. City Administrator
From: Larry Dauffenbach. Police Chief
Date: 7/26/2005
Re: Police Related Costs for Alcohol
I have been asked to come up with some costs for police acti\ities related to Alcohol. It would be
very difficult to come up "ith exact costs without doing a very intensive "time spent" study.
(Example: a DWI arrest make take an officer 3 to 4 hours to do the arrest book-in. tow the vehicle
and dictate the report The office staff another I to ] 1/2 hours or so to do the typing report and
getting it to the City attorney. Another cost is the overtime for the officer to appe.ar in court, and they
could appear 3 tinles in Court Each case is different)
I attempted to come up with another ,vay to figure the cost I analyzed our year-end statistics for the
year 2004. We had a total number of incidents of ] 5.025. Of these incidents we can directly relate to
alcohol is 1500. This is ] 0% of our total call load. Our total budget for 2004 is $2,087,000. The total
amount related to alcohol is $208.700. This does not include any costs for prosecution. lfyou have
any questions I "ill be available.
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\linm'<,l'l:l SI:lfute-'" 200.:1 ~,..W..\,-WS
additional license fee on each such establishment in an amount
not to exceed 20 percent of the county license fee.
. Subd. 3. Intoxicating liquor; off-sale. (a) The
annual license fee for an off-sale intoxicating liquor license
issued by a city, when combined with any occupation tax imposed
by the city, may not exceed the following limits:
(1) $1,000 for cities of the first class;
(2) $200 for cities over 10,000 other than cities of the
first class;
(3) $150 for cities of between 5,000 and 10,000 population;
and
(4) $100 for cities with less than 5,000 population.
(b) The annual license fee for an off-sale intoxicating
liquor license issued by a county or town shall not exceed $500.
Subd. 3a. Fee increases; notice, hearing. No city,
town, or county shall increase the fee for a liquor license
governed by subdivision 1, 2, or 3, except after notice and
hearing on the proposed increase. Notice of the proposed
increase must be mailed to all affected licensees at least 30
days before the date set for the hearing. This subdivision
411rPersedes any inconsistent provision of law or charter.
Subd. 4. Lake Superior, St. Croix River, and
Mississippi River tour boats; common carriers. (a) The annual
license fee for licensing of Lake Superior, St. Croix River, and
Mississippi River tour boats under section J<lOAu.404, subdivision
8, shall be $1,000. The commissioner shall transmit one-half of
this fee to the governing body of the city that is the home port
of the tour boat or to the county in which the home port is
located if the home port is outside a city.
(b) The annual license fee for common carriers licensed
under section 340A.407 is:
(1) $50 for 3.2 percent malt liquor, and $20 for a
duplicate license; and
(2) $200 for intoxicating liquor, and $20 for a duplicate
license.
Subd. 5. Refunds. A pro rata share of an annual
license fee for a retail license to sell intoxicating or 3.2
percent malt liquor, either on-sale or off-sale, may be refunded
to the licensee or to the licensee's estate if:
.r
(1) the business ceases to operate because of destruction
damage;
(2) the licensee dies;
hllp \\'r(>\l"()f_lcg_sulUlltlU" bin gt'!p\lbl'hp"plll"'l;.pt'=~TXr CH.\P src'..\.:\l':w ctlrrent.s.:"tclion :qO.-\...:Ifl:': l:::' (1f..')'7 () :::'00:'\ 1:_,:':5::\ P\l
Liquor License Fees
Washington
County Oak Park
Townships Cottage Grove Forest Lake Oakdale Stillwater Woodbury Bayport Heights
Liquor
3.2 non-intoxicating Beer Off Sale
2004 $50 $100 $200 $100 $55 $100 $100 $50
2005 $50 $200 $200 $100 $55 $100 $100 $50
I 20061 $200 $100
13.2 non-intoxicating Beer On Sale 1
1 20041 $1501 $550 $2001 $350 $140 $500 $100 $150
I 2005 $1501 $6001 $2001 $350 $1551 $500 $100 $1501
1 2006 I $6001 I 1 $500 1
Liquor Off Sale I 1 1 1 1 I
20041 $5001 $2001 $2001 $200 $2001 $2001 $100 $100
2005 $500 $200 $200 $200 $200 $2001 $100 $100
2006 $2001 1
Liquor On Sale I I 1 1
20041 $2,0001 $8,0001 $3,000 $5,000 $2,6501 $10,0001 $1,500 $2,600
20051 $2,0001 $8,5001 $3,0001 $5,000 $2,7501 $10,0001 $1 ,500 $2,600
1 2006/ 1 $9,5001 I 1 $10,0001
1 Liquor On/Off Sale I $2,5001 1 I IN/A 1 $100
Sunday Liquor $200 $200 $200 $200 $200 $200 $200 $2001
Consumption & Display $300 I
Temporary Event Beer per event $25 $50 $0 $10 $25 $25 1
Temporary Event Liquor per event $50 $50 $0 $10 $25 $50/day $50/day I
Wine $500 $2,000 $500 $750 $2,000 $750 $600
2004 $275
2005 $300
2006
Based on
Club On-Sale (VFW, Amer. Legion) Membership $300 $200
I 2004 $400
2005 $425
2006
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Stillwater Fire Department
Memo
To:
Mayor Kimble and Council
Stuart W. Glaser, Fire Chief 9r
8/25/2005
Fire Service Delivery Study Final Report
From:
Date:
Re:
I am pleased to present to you the Fire Service Delivery Study final report as prepared by Emergency
Service Consulting, Inc. (ESCi). I believe the infonnation found in this report will be very beneficial to
Council as we plan for the Mure of continuing to provide high quality fire and emergency services to the
City and citizens of Stillwater.
The infonnation in the report will be fonnally presented to you by Mr. Phil Kouwe and Mr. Steve Kalkman
on Tuesday, September 6,2005 at the 4:30 p.m. Council Meeting.
Please do not hesitate to contact me at 651.351.4970 if you have questions or would like to discuss any
of the findings of the report in more detail prior to the meeting.
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Fire Service
Delivery Study
August 2005
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City of Stillwater
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THE BIRTHPLACE OF IIIIIEBOTA
FIRE DEPARTMENT
Fire Service
Delivery Study
August 2005
. SJAArchitects
2035 15th Street North
St. Cloud, MN 56303
320-253-2100 fax 320-253-2269
www.staniusjohnson.com
~tEmergeDCY Services CODSUltiDg iDc.
25200 SW Parkway Avenue. Suite 3
Wilsonville. OR 97070
503-570-7778 800-757-3724 fax: 503-570-0522
www.esci.us
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Table of Contents
EXECUTIVE SUMMARY
Purpose of this Report
Methodology
Background Information
Summary of Significant Recommendations
FIRE SERVICE DELIVERY STUDY
Population, Workload, and Community Risk
Current Population Information
Census-based Growth Projections
Development-based Growth Projections
Community Risk
Current Workload Evaluation
Recorded Response Time Performance
Workload Projections
System Benchmark Comparisons
Current Resources and Deployment
Current Facility Deployment
Current Facility Evaluation
Current Resource Deployment
Current Resource Evaluation
Current Staffing Deployment
Current Staffing Evaluation
Service Delivery Options
Standards of Coverage
Future Full Buildout Deployment Strategy
Deployment Strategy A - One New Fire Station, Existing Station Remain
Strategy A Projected Performance
Strategy A Cost Projections
Deployment Strategy B - One New Fire Station, Close Existing Station
Strategy B Projected Performance
Strategy B Cost Projections
Deployment Strategy C - One New Fire Station, Existing Station Remains
Strategy C Projected Performance
Strategy C Cost Projections
Findings and Conclusions
ApPENDIX A: SFD FACILITY EVALUATION - FULL TEXT
ApPENDIX B: MAP APPENDIX
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
TABLE OF FIGURES
Figure 1: Stillwater Population Growth History............................................................................ 7
Figure 2: Stillwater Response Area Population by Age ............................................................... 7
Figure 3: Stillwater Response Area Housing by Occupancy .......................................................8
Figure 4: Census-based Population Forecast............................................................................. 9
Figure 5: Development-based Population Forecast ..................................................................10
Figure 6: Community Risk Assessment - Full Area View... ............... ..... ................ .................... 12
Figure 7: Community Risk Assessment - City Area View.. ............. ....................... .................... 13
Figure 8: Workload Historical Data.................. .................. .............. ...................... ....................16
Figure 9: Workload by Type Of Call- 2004 ...............................................................................16
Figure 10: SFD Workload by Hour of Day .................................................................................17
Figure 11: SFD Workload by Day of Week............................... ........... .............. ...... .................. 18
Figure 12: Average Response Time by Hour of Day................ .................... .............................19
Figure 13: 90th Percentile Response Time by Hour of Day.......................................................20
Figure 14: Workload Projection by Type and year...... ....... ...................... ............. ....................21
Figure 15: Comparative Analysis - Resources........... ........ ..................... ........ ...... ....................22
Figure 16: Comparative Analysis - Firefighters.......................................................................... 23
Figure 17: Comparative Analysis - All Incidents ........................................................................24
Figure 18: Comparative Analysis - Fires.................................... ......... ............ ........ .................. 24
Figure 19: Stillwater Fire Department Deployment - Full Area View..........................................25
Figure 20: Stillwater Fire Department Deployment - City Area View..........................................26
Figure 21: Current Response Time Capability of SFD Station...................................................27
Figure 22: Current Response Time Performance Projection - Road Segments.........................27
Figure 23: Service Demand - Full Response Area View............... ............................... .............. 28
Figure 24: Service Demand - City View.................................................................................... 29
Figure 25: Current Response Time Performance Projection - Service Demand........................ 30
Figure 26: Apparatus Replacement Funding .............. ........ .................... .............. .....................35
Figure 27: Administrative/Support Staffing Summary ....... .............. ............................... ............40
Figure 28: Field Operations Staffing Summary........................ .................... ........... .................. 40
Figure 29: Staffing Needs by Risk............................................................................................. 42
Figure 30: Incident Staffing Analysis - 2004................ .......................... ........... .... .....................43
Figure 31: Average Staffing Performance History ............ ............. .................................. ..........44
Figure 32: Future Service Demand and Buildout Projection - Full Area View............................52
Figure 33: Future Service Demand and Buildout Projection - City Area View............................53
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 34: Deployment Strategy A........ .......... ............ ...... ........................................................ 54
Figure 35: Strategy A Performance Analysis.............................................................................55
Figure 36: Strategy A and Community Fire Risk .......................................................................56
Figure 37: Cost Projections - Strategy A.................. .................................. ............ ...................57
Figure 38: Deployment Strategy B ........................... ....................... ......... .................................58
Figure 39: Strategy B Performance Analysis............................................................................. 59
Figure 40: Strategy B and Community Fire Risk .......................................................................60
Figure 41: Cost Projections - Strategy B ............. ............... ................. ...................................... 61
Figure 42: Deployment Strategy C ...................... ............... ................. ...................................... 62
Figure 43: Strategy C Performance Analysis ............................................................................63
Figure 44: Strategy C and Community Fire Risk....................................................................... 64
Figure 45: Cost Projections - Strategy C................................................................................... 65
Figure 46: Deployment Strategy Performance and Cost Projection Summary ..........................67
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
EXECUTIVE SUMMARY
PurDose of this ReDort
This evaluation of the station, resource, and staffing deployment of the Stillwater Fire
Department in the city of Stillwater, Minnesota is offered in response to a request from the city
and the fire department. The request is to review and analyze the current deployment of
emergency resources in the city, and to assess the future needs of the department specific to
fire station locations, apparatus and staffing.
ESCi wishes to thank the staff and elected officials of the city, as well as the fire department, for
the excellent cooperation we received. All involved were candid in their comments and provided
a large amount of information and data in a short amount of time.
Methodology
The approach used by ESCi in performing the evaluation included utilization and analysis of
statistics, review of documents, interviews with key staff and various agency representatives,
and direct observation of facilities and apparatus. Information was collected on a variety of
topics of importance on providing quality fire and emergency services.
This information was used to develop specific recommendations for the city and its fire
department. The recommendations represent opportunities to improve the quality of service
provided to the community.
Contrary to popular belief, these types of evaluations are not normally conducted on
organizations that are suffering serious problems. Instead, evaluations of this type are primarily
directed at organizations that may be experiencing growth or are looking for creative and
innovative ways to handle the challenges of the future. Such is the case for the Stillwater Fire
Department.
Backaround Information
This report includes a detailed review of the resource deployment and staffing systems of the
Stillwater Fire Department.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
The criteria used to evaluate the department have been developed over many years. These
criteria include relevant National Fire Protection Association standards, national accreditation
criteria, health and safety requirements, federal and state mandates relative to fire protection
and emergency medical services (EMS), fire protection standards of the property insurance
industry, and generally accepted practices within the fire and emergency services.
Each report objective provides the reader with general information about that element, as well
as specific observations and analysis of any significant issues or conditions that are pertinent.
Observations are supported by data collected as part of the survey and interview process.
Finally, specific findings and conclusions are included to resolve identified issues and concerns
or to take advantage of opportunities that may exist.
SummarY of Sianificant Recommendations
In the long-range future, upon full development and buildout of its response territory, the
Stillwater Fire Department (SFD) will be unable to maintain its current levels of response time
performance through continued use of its one-station downtown deployment scheme. Stillwater
can enjoy similar or significantly improved levels of emergency service delivery through the
adoption of a new deployment strategy as provided in this report.
The following is a summary of significant findings of the report:
. The existing deployment of the single downtown station in use by SFD leaves significant
areas of service deficiency in the fast-growing western portions of the city of Stillwater.
. There are areas of significant service demand projected for the western portions of the city
of Stillwater that will be more than nine minutes from the current fire station.
. Stillwater can maintain and improve its response time capability through the use of a single
station deployment, provided the facility is strategically located at, or near the area defined
in this study. Nearly all critical high-risk areas of the city would fall within a five-minute
response time capability.
. Stillwater can maintain and significantly improve its response time capability through the use
of a two station deployment, as defined in this study. Though these strategies provide
greatest improvement in response time to the highest percentage of service demand, some
critical high-risk areas of the city would fall outside of a five-minute response time capability.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
· Staffing performance analysis indicates that additional career staff may be needed in the
future to maintain adequate company response to low and moderate risk incidents, unless
consistency of response by on-call personnel can be improved.
Three deployment strategy options were provided and analyzed in this study. Two of the
strategies (A and C) involved a two-station deployment, while the other strategy (B) involved the
use of a single station.
· Strategy A would involve an east-west distribution of two fire stations. Strategy A calls for
continuing use of the current SFD station and the construction of one new SFD station.
Under this strategy, the new station would be built near the intersection of County Road 15
and Highway 96.
· Strategy B would involve a single, more centrally-located fire station to replace the existing
downtown station, continuing with the department's tradition of a single-site deployment.
Under this strategy, the SFD fire station would be relocated to the vicinity of County Road
12 at or near its intersection with Deer Path Road.
. As with Strategy A, Strategy C would again involve an east-west distribution of two fire
stations. Strategy C also calls for continuing use of the current SFD station and the
construction of one new SFD station. Under this strategy, however, the new station would
be built further to the south, near the intersection of County Road 15 and County Road 12.
The summary of response time performance projections for each strategy, as well as capital
and ongoing cost projection, is shown in the figure below.
Deployment Strategy Performance and Cost Projection Summary
Current Facility DeploY!llent
Deployment Strateav "A"
Deployment Strateav "S"
Deployment StrateQV "c"
,,,,,,,,"',,,,"',,,,,,."',,..,-,,.._,,,,,,,,,,.,,.__.._,,,,,,,,,"',,"''''
43% 70%
64% 90%
53% 86%
62% 90%
533.556
10,000
533,556
$ 2.658,830 $
$ 3.482,330 $
$ 2.658.830 $
From this table it can be seen that, of the two-station strategies, Strategy C provides greatest
improvement. From the table it can also be seen that the single-station Strategy B will produce a
projected four percent less performance at the six-minute objective and up to a ten percent less
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
performance at the five-minute objective. However, it must also be remembered that Strategy B
is projected to meet a five-minute response objective to nearly all the community's highest risk
areas.
For these reasons, we recommend that Deployment Strategy B be selected for long-term
implementation should the city desire to continue a single-station deployment strategy.
We recommend that Deployment Strategy C be selected should the city desire optimum
response times to the highest percentage of service demand and is willing to move to a
two-station deployment.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
PODulafion. Workload. and Communitv Risk
Current PODulation Information
The Stillwater Fire Department provides primary fire protection services and assists with
emergency medical response to the city of Stillwater and contracts to provide service for
Stillwater Township, a portion of May Township, and a portion of the city of Grant in Washington
County. The population of the entire service area of the fire department was 21,250 in the 2000
U.S. Census 1, with the city of Stillwater's population accounting for 15,143 of that total. For the
city, the 2000 census population figure represented a significant 20% increase over the 1990
census, when the population of Stillwater was 13,882. While annexation of existing population
may account for some of this growth, the most significant portion of growth within the city has
clearly occurred through additional housing development, since 19% of the total housing in
Stillwater has been built since 1990.
Significant growth has continued since the 2000 census and the city of Stillwater population was
estimated at 17,215 in 2004 by the Metropolitan Council.
The following chart provides some historical information on population for the response area
covered by the Stillwater Fire Department.
1 Demographic information includes all census blocks within the response jurisdiction of the Stillwater Fire
Department.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 1: Stillwater Population Growth History
Population History: 1970-2003
25000
20000
15000-
10000.
5000
o
1970
1990
2000
2003
1980
3.5%
3.0%
. 2.5%
- 2.0% _ Population
- 1.5% -+- Growth Rat
- 1.0%
0.5%
0.0%
The following figures provide some general demographic information on population and housing
for the entire area served by the Stillwater Fire Department'.
Figure 2: Stillwater Response Area Population by Age
Demographics - Population by Age
6000
5000
4000
3000
2000
1000
o
Age <5 5 to 21 22 to 39 40 to 49 50 to 64 65 and up
Selected Demographic Information - Stillwater Fire Department Area
Total Pop Age <5 5 to 21 22 to 39 40 to 49 50 to 64 65 and up
2000 21 ,250 1 J~a 4sn a ~e'~ ,~~
Percent of Total -~ Yo f 9o/c 1801< {bo/c
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
As can be seen from the figure, 10% of the population is 65 years of age or older and 6% of the
population is under 5 years of age, placing a total of 16% of the area's population within the
significant target age groups that often increase service demand in emergency medical
incidents or pose highest risk in residential fire incidents.
Figure 3: Stillwater Response Area Housing by Occupancy
Demographics- Housing By Occupancy
7000 -- ----- --,
6000 \- I
5000
4000 I
3000
2000
1000 L ._ L I
o .
Vacant ONner Occupied Renter Occupied
I Selected Housing Information. Stillwater Fire Department Area I
Housing Units Vacant Owner Occupied Renter Occupied
8064 I 209 I 6516 I 1339
From the demographic information reviewed here, it is projected that Stillwater should
experience a normal demand for emergency services in comparison with other communities of
its size.
Census-based Growth Projections
As indicated earlier in this section, the population of SFO's response area has grown in the last
decade. We anticipate that modest growth will continue into the future.
In developing forecasts for population growth. we typically develop a forecast based on several
decades of census experience. In the case of Stillwater, we used decennial census figures from
1970 through 2000, as well as estimates through 2003. A mathematical forecast is created
through the year 2024. The resulting population forecast appears as follows.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 4: Census-based Population Forecast
Population Projection By Census Experience
35000 -- - -
30000
25000
20000
15000
10000
5000
o
Development-based Growth Proiections
While census-based population projections provide a mathematically based estimate of future
population based on historical data, they often fail to account for expected trends in the growth
rate of an area. These changes often result from build-out, limits in employment capacity, or
other .:.i..'J.l.-el..~. ,I~,. .ic factors not reviewed in a census-based projection. For this reason. we
also offer population projections based on review of available local development and business
information.
In this case, we reviewed information available from the city of Stillwater's Comprehensive Plan.
The document identifies 810 acres of residential land available for development in the city and
it's Urban Rural Transition Planning Area (URTPA). Based on the land use planning in place for
this acreage, the plan estimates the availability for up to 1,909 dwelling units in the future.
Experience in the region has indicated that total build-out of available units is rare, with a 75
,",'v,vent build-out presenting a more likely scenario. This results in the anti\;~IJc.tion of 1,364
additional dwelling units, or a population increase of approximately 3,615 for the city and the
Ut{i' ~A. The plan anticipates this build-out occurring sometime beyond the year 2010.
In addition to the city and its UK I ~A, additional growth is expected in both Stillwater and May
Township and the city of Grant, but not to the extent expected in Stillwater City. For purposes of
this study, we anticipate the growth rate in these communities to continue at a similar rate as in
the past decade.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Using these development-based figures rather than simply historical census figures, the
resulting population forecast appears as follows.
Figure 5: Development-based Population Forecast
Population Projection By Development Forecast
27500
27000
26500
26000
25500
25000
24500
24000
23500
23000
--1
.
I
2024
27078
2006
o PORulation 24456
It is not the intent of this study to be a definitive authority for the projection of future population in
the service area, but rather to base our recommendations for future fire protection needs on a
reasonable a.:>"v"iation with projected service demand. Since we know that the service demand
for emergency agencies is based almost entirely on human activity, it is important to have a
population-based projection of the future size of the community. While we can see variation in
the population projections discussed here, one thing that can be certain is that Stillwater Fire
Department will continue to be an emergency services provider to a growing population, likely
reach at least 27,000 by 2024. Planning should begin now to maintain the resources needed to
meet the continuing demand for services.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Community Risk
The fire service assesses the relative risk of properties based on a number of factors.
Properties with high fire and life risk require greater numbers of personnel and apparatus to
effectively mitigate a fire emergency. Staffing and deployment decisions are largely based on
the level of risk within geographic sub-areas of a community.
The community's risk assessment has been developed based on potential uses of land within its
boundaries. These potential uses are found in the city's development code and zoning
designations. The following map translates future land use (potential scale and type of
development within geographic sub-areas) to categories of relative fire and life risk.
· Low risk - Areas zoned and used for agricultural purposes, open space, low-density
residential, and other low intensity uses.
· Moderate risk - Areas zoned for medium-density single or attached family properties,
small commercial and office uses, low-intensity retail sales and equivalently sized
business activities.
· High risk - Higher-intensity business districts, mixed use areas, high-density residential,
industrial, warehousing, large mercantile centers, and institutional uses.
In addition, the maps display locations of facilities using or storing reported hazardous
substances2. This information was drawn from the state of Minnesota Department of Public
Safety's Emeraency Planning and Community Right-to-Know Act fEPCRA) database.
Additional fire risk is posed by the interface between residential development and forestry areas
that contain highly combustible wildland vegetation. Evaluations of such risk are conducted by
the state of Minnesota Department of Natural Resource's FireWise program. The locations of
forestry areas in Stillwater Fire Department's jurisdiction that are rated as "homes with highest
risk" were plotted on the following risk maps.
Finally, we note that SFD protects several marinas with limited access and high-density staging
of boats. Due to the high value of many of these vessels, as well as the activity type and level in
these facilities during the summer, these locations are also depicted on the risk maps.
2 Flammable and combustible liquid facilities such as filling stations are not included.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
rl Low risk
III ~p~r}a~ risk
. ~afi~:1nterface risk
~ Chemical risk
~ Marine risk
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
@
I -
I Low risk
I:::: Moderate risk
_ HiQh risk
. Wildfire Interface risk
€' Chemical risk
I ~_ Marine risk
The community contains mostly low and moderate risk properties. The predominance of high
risk is located on the city of Stillwater's south and east central (downtown) area. These
properties include intense commercial or industrial facilities, older mixed-use occupancies,
multi-family, and institutional occupancies. There are, of course, intermittent high-risk
occupancies elsewhere in the community that include multi-family dwellings and assembly
occupancies. This is not unusual for a community such as Stillwater.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
The corridor along U.S. 36 on the south side of the city has some of the most intensive
commercial and industrial uses, as the aerial picture below demonstrates. This area contains
large square footage occupancies such as Target and Cub Foods, along with office buildings, a
health clinic, entertainment areas, and more.
The city's zoning pattern generally contributes to development of an efficient fire resource
deployment configuration. Higher risk properties are concentrated into the southern and
downtown region of the city rather than scattered throughout as is found in some communities.
It is worth noting that at least some multi-family housing has been located on the far western
edge of the city in the form of attached townhouses, shown in the next aerial picture.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
These multi-family dwellings are relatively new and possess modern fire protection features.
Still, they are among the most distant higher-risk occupancies from the SFD's current facility.
Current Workload Evaluation
Stillwater Fire Department has experienced a reasonably stable number of fire responses while
experiencing a significant increase in emergency medical and other non-fire types of responses.
The following chart shows how response volume has changed over the last seven years. The
chart does not include mutual aid responses provided to areas outside the limits of Stillwater's
district.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 8: Workload Historical Data
7 Year Workload History
1000
800
600 -
400
. Fire
il EMS
o Other
0
1998 1999 2000 2001 2002 2003 2004
. Fire 54 56 62 52 48 66 51
EI EMS 399 468 473 587 694 722 774
o Other 278 242 292 356 383 386 451
The following chart demonstrates the workload of the Stillwater Fire Department by type of call.
As can be seen, the provision of emergency medical assistance prior to, or along with, the
hospital-based ambulance service makes up the greatest majority of the fire department's
workload at 59%.
Figure 9: Workload by Type Of Call - 2004
Workload By Type Of Incident - 2004
Good Intent Call False Call Non-Structure
Service Call 9% 11 % Fires
~ 1 ~
Hazardous Structure Fires
Condition 1 %
7%
EMS
59%
A review of incidents by time of occurrence also reveals when the greatest response demand is
occurring. For this analysis, we considered structure fires, emergency medical incidents, and all
other fire and service calls separately in order to permit closer analysis of trends affecting a
particular type of response.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
The following charts show how activity and demand changes for SFD based on time of day.
Figure 10: SFD Workload by Hour of Day
Workload By Hour of Day- 2002-2004
DEMS
EJ rll"c
. STRUCTURE
.,
J! n
11 II 11~ .- lII.
....
~~##I##~###~~#I##~~~#~##
;~~~~~~~~~~~;~~~~~~~~~~~
Peak response activity for fire and service calls occurs between the hours of noon and 5:00pm,
with the majority of structure fires occurring between 5:00pm and 9:00pm. Peak response
activity for EMS incidents occurs between the hours of 11 :OOam and 6:00pm. This is typical of
most fire agencies' experience.
The following chart shows how activity and demand changes for SFD based on day of week.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 11: SFD Workload by Day of Week
\~'-oLkIQ.ad..ay_D_ay_OLV!Le_e.k:..20_02:.2Q~
. EMS
.FIRE
. STRUCTURE
. ----l
.--r
.s-
f
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0~
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.;
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4..~
.;
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,,;:;
Trends here indicate slightly higher activity rates toward the middle part of the week.
Recorded Response Time Performance
The average response time for emergency incidents occurring within the primary response area
of SFD during all of 2004 ranged from a high average of six minutes and 37 seconds for calls
between the hours of 4:00am and 5:00am, to a low average of three minutes and 47 seconds
for incidents between the hours of 8:00pm and 9:00pm. The overall average response time of
the department within its primary jurisdiction was four minutes and 50 seconds for all
incidents in 2004.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 12: Average Response Time by Hour of Day
Average Response Time By Hour Of Day:
2002-2004
J , I
. \-f
~ . ~
--_.~ - I I
--
.1---
" --~ .- .
-- -
- -- - - - , .
~ . E20~
-
_ 2003
~ - --
c::::J 2002
\
\ 2004 Trendline
--r
-x
\
- -- - .... \
.- -. - - -~ ,
- . - . - - - ,\C'I
-- - I 1_
Midnite
2300
2200
2100
2000
1900
1800
1700
1600
1500
1400
1300
Noon
1100
1000
0900
0800
0700
0600
0500
0400
0300 .1---
0200 ~
0100
. .
- .~.
fl
00:00
02:00
04:00
06:00
08:00
Average response time is a useful measure to determine how well geographic based coverage
is achieved. Of more significance is how well the emergency response demand is being
serviced. One useful way to determine how well demand-based coverage is achieved is by
determining maximum response time to a majority of incidents, in most cases 90%.
The National Fire Protection Association Standard (NFPA) 1710: Suppression Operations,
Emergency Medical Operations, and Special Operations to the Public by Career Fire
Departments provides a benchmark for career fire departments of first unit arrival in five minutes
or less, 90% of the time for fire suppression incidents. NFPA Standard 1720: Suppression
Operations, Emergency Medical Operations, and Special Operations to the Public by Volunteer
Fire Departments provides a benchmark for volunteer fire departments of first unit arrival in nine
minutes or less, 90% of the time for urban areas and ten minutes or less, 80% of the time for
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
suburban areas3. The benchmark set in NFPA 1710 for emergency medical service is arrival of
an ALS unit in nine minutes, while the American Heart Association recommends arrival of initial
EMS in six minutes. Though these standards are not mandatory, they provide at least one or
two targets against which to benchmark response time performance.
The gdh percentile response time for emergency incidents occurring within the primary
response area of SFD during 2002-2004 ranged from a high of 0:11 :20 to a low of 0:07:44. The
overall 90th percentile response time of the department within its primary jurisdiction was 'nine
minutes for all incidents in 2004.
Figure 13: 90th Percentile Response Time by Hour of Day
90th Percentile Response Time By Hour Of Day: l
2002-2004
--.
---,
I
l
,
. I
,
~\;
Mdnite J
2300 J
2200
2100
2000
1900
1800
1700
1600 J
1500 !
~:~~ 1- -:
Noon; __ . ' ~
1100 :d'
1000 'J'"_' - 'u . . _ fl
= ._ .. -r-- z;J
00980000 j'. ~
: ' -; \ I
. . \
0700 L . I ~
::"- --.-- - : ==~ --~
0300
. "-----, -.,
0200~. _
0100 ~
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ll,'
, '...
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... . -,,'
'-
- --
._..W-.
--pL-
.. . i <
: -
c::::J 2004
_ 2003
c::::J 2002
-2004 Trendline I
~.
11
00:00. 02:00. 04:00. 06:00. 08:00. 10:00. 12:00. 13:59. 15:59.
0.-0--9 0 0 0 9 9
3 NFPA 1720, table 4.3.2
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Workload Proiections
In evaluating the deployment of facilities, resources, and staffing, it is imperative that
consideration be given to potential changes in workload that could directly affect such
deployment. Any changes in service demand can require changes and adjustments in the
deployment of staff and resources in order to maintain acceptable levels of performance.
For purposes of this study, we utilized population projections obtained through census
information and community devel.Jt1,; ,ent research and multiplied these by forecasted incident-
per-capita rates to identify workload potential through the year 2024. The results of the analysis
are shown, by year and type of call, in the following chart and table.
Figure 14: Workload Projection by Type and Year
1400
1200
1000
800
. Fire
a EMS
o Other
Workload Forecast
600
400
200
0 2022 2024
2006 2008 2010 2012 2014 2016 2018 2020
. Fire 58 58 60 61 63 64 65 67 68 70
l:I EMS 940 1089 1116 1142 1169 1196 1223 1250 1276 1303
o Other 482 543 557 570 583 597 610 623 637 650
While the increase in fire calls is forecast to be relatively low during the study period, this may
be due to the affect on the mathematical forecast of decreases in these types of calls from 2001
through 2002. This decrease may have been a temporary anomaly and, if so, the increase in
fire calls could be ",v, \::J significant.
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Svstem Benchmark ComDarisons
The scope of work for this study included a request by Stillwater to conduct comparative
analysis of the Stillwater Fire Department and other agencies in order to ".. .compare levels of
service and cost against peer fire service organizations."
The following chart compares the number of resources, by type, of the Stillwater Fire
Department to other communities of similar size in the north central region of the United States4.
The chart indicates that Stillwater is serving a significantly larger population than typical from
one fire station. The chart also shows that Stillwater operates a slightly lower number of
pumpers than the regional median. Since the aerial device operated by Stillwater is also
capable of performing service as a pumper (quints), this could be considered to offset the lower
number of pumpers available. Comparison data is from the National Fire Protection Association
2003 Fire Department Profiles publication.
Figure 15: Comparative Analysis - Resources
0.200
0.180
0.160
0.140
0.120
0.100
0.080
0.060
0.040
0.020
0.000 .
Comparison of Resources per 1,000 Population
0.188
0.125
0.047
LII
Aerials
0.047
Stations
Pumpers
I 0 Regional Median. Stillwater FD j
- -
The following chart compares the number of firefighters in the Stillwater Fire Department to
other communities of similar size in the same region of the United States. Again, this
comparison data is from the National Fire Protection Association's 2003 Fire Department
4 The NFPA statistical data breaks the U.S. into four regional areas: north east, south east, north central,
and west. Minnesota falls into the north central region and comparison data is taken from that group.
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Profiles publication. The chart indicates that Stillwater relies 1/ /lh b heavily on volunteer (on-call)
responders than many communities of similar size. In addition, the department would need to
recruit additional volunteers to be at a comparable staffing level with the regional median ration.
Figure 16: Comparative Analysis - Firefighters
Comparison of Firefighters per 1,000 Population
3
2.5
2
1.83
1.5
0.93
0.5
o
Volunteer
Career
10 Regional Median. Stillwater FD I
The following chart compares the number of emergency incidents in Stillwater to other
communities of similar size in the same region of the United States. Additional comparisons are
shown for large urban communities and smaller rural communities5. The comparison shows
Stillwater with a comparable figure to the median benchmark. We consider the overall ratio of
emergency incidents to population to be normal. Comparison data is from the NFPA 2003 Fire
Department Profiles publication.
5 For purposes of this comparison chart, urban refers to municipalities with populations in excess of
25,000. Rural refers to populations in smaller communities of less than 24,999.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 17: Comparative Analysis - All Incidents
Comparison of Incidents per 1,000 Population
250.000
200.000
150.000
100.000
50.000
0.000
212.111
#' ~<f ~0 ~<f ~ <<()
~il) 0<"
<(-oil) <(-oil) <(-01; <(-oil) ~0 ~
,~ v~ ,~ v~ ~ ,;#
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.,:::,# .,:::,# .J.il) <(-0-5
~ ~
The following chart compares the number of actual fire incidents in Stillwater's response area to
other communities of similar size in the same region of the United States. Additional
comparisons are shown for large urban communities and smaller rural communities.
Comparison data is from the NFPA 2003 Fire Department Profiles publication. The data
indicates that Stillwater experiences a lower than l::;",~,:,!I.;ted number of actual fire incidents and
seem to reflect that the public education and prevention efforts of the department and
community are successful.
Figure 18: Comparative Analysis - Fires
Comparison of Fires per 1,000 Population
20.0 -
16.3
15.0 -
10.0
5.9
0.0
~0
<(-oil)
.~
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~
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Current Resources and Deployment
Current Facilitv Deolovment
- -
The Stillwater Fire Department operates out of one facility, located in the historic downtown
section of its service area. The following maps depict this location. The red line shows the
boundary of the SFD response area.
Figufe 19: Stillwatef Fife Department Deployment - Full Afea View
"I
1
------ -
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figufe 20: Stillwatef Fire Department Deployment - City Area View
~
~~
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In order to visualize. ,:.",,...onse time capabilities, the following map demonstrates those areas
within a five-minute, eight-minute, and ten-minute response time6 of the station. The response
time is modeled using movement speeds based on road type of the actual roadway network of
the city. Areas shown with a blue overlay are within the five-minute travel profile of the fire
station. Areas shown with a yellow overlay are within an eight-minute travel profile and areas
shown with a red overlay are within a ten-minute profile. Areas outside of a shaded overlay are
more than ten minutes from the existing fire station.
6 Since SFD has on-duty firefighters, the response time model uses a one-minute turnout time - that is,
the time required for firefighters to initiate a response from the station after receiving the call.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
..
I
~
.,
". '- -...
~"
I~X ~
~
Fiv~-mi~ute mOdylyd response time ~
EIQht-rplrl,y)e moq~Jed response time
Ten-minute modeled re",~. ,,': time
A detailed geographic analysis indicates that the current station deployment is capable of
reaching 31 % of the department's roughly 242 miles of street segments within a five-minute
response time. The full analysis is shown in the table below.
Figufe 22: Current Response Time Performance Pfojection - Road Segments
Analysis
Stillwa,tl(r Re~p'9nse District StreE(\ Segments
Road Miles within response of 5:00 or less
Road Miles within response of 8:00 or less
Road Miles within response of 10:00 or less
Miles Percent
242
75.6 31%
141.5 58%
181.5 75%
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
In addition to the geographic coverage of the current station, it is also useful to examine the
location of the station in comparison to the actual service demand within the area. The following
maps indicate the geographical location of each emergency incident responded to by the
Stillwater Fire Department for 2004.
_~ 1
Fire and Non-EMS Incidents
EMS Calls
Structure Fires
. I
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 24: Service Demand - City View
--@-
~
T r- --@
- . ----
~
Fire and Non-EMS Incidents
EMS Calls
Structure Fires
.
.
A detailed service demand analysis indicates that this current ,:.:,: lion is capable of reaching over
90% of the department's emergency incidents within a ten-minute response time. This
compares closely with statistical information provided earlier in this report that indicated the
department's 90th percentile response time was currently at nine minutes, providing validation to
our response time modeling. The department can reach 71 % of its service demand within five
minutes.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 25: Current Response Time Performance Pfojection - Service Demand
I.... .... -....... - --- - - -AnalysiS- -..... - ~ '-'00_ - -Perce"'iit-'
Stillwater Response District- Emeroencv Incidents "L. __
Incidents within response travel model of 5:00 or less 71 %
Incidents within response travel model of 8:00 or less 88%
Incidents within response travel model of 10:00 or less 92%
The Stillwater area is located in eastern Washington County, an area of various municipalities
and unincorporated areas. For areas such as this, cooperative aid agreements become critical if
duplication of resources is to be kept at a minimum and efficiency is to be maintained. To their
credit, Stillwater and the other fire departments in the area have long subscribed to this concept
and have formed interlocal agreements that allow most resources to be shared to some degree.
Current Facilitv Evaluation
Fire departments need a balance of three basic resources to successfully carry out their
emergency missions. To be specific, they require a careful balance of personnel, equipment,
and facilities. Because of the public's expectations of the emergency services, as well as the
extreme physical and mental demands of the profession, the adequacy of personnel resources
is a primary concern. However, it is of little consequence to have the appropriate number of
educated and skilled firefighters if they are not provided the appropriate tools and apparatus to
execute their missions, as well as the appropriate facilities within which the personnel and
equipment are to be housed.
As indicated earlier, the Stillwater Fire Department is currently deployed out of a single facility.
This facility was evaluated by SJA Architects of Saint Cloud, Minnesota, ESCi's partner agency
for this deployment study. The evaluation provides in-depth information regarding the structure
and its suitability for current and future use as a public safety facility of the city of Stillwater. The
following pages summarize the findings of the facility evaluation. Additional details can be found
in the appendix of this report.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
, GENERALDATAS~.l
FIRE STATION BUILDING
216 NORTH 4TH STREET
STILLWATER, MINNESOTA
I GENERAL
Year Constructed: 1965 Site Area: Approx. - 109,578 sf (2.54 acres)
Year Renovated: 1996 Building Coverage: Approx. - 18,734 sf (17% of site)
Property Description: Public administrative office use Hard Surface Area: 63%
No. of Bldgs: 2 connected with link Landscaped/other areas: 37% with hill
Stories & Area: 1 story Fire Station - 4 story City Hall/Police
I SITE
Neighborhood Type: Municipal, church, school and residential
Site Slope, Drainage: Site topography is greatly sloping. Drainage to catch basins and storm drain system.
Accessfrom Street(s): Access from two entrances on 4th Street (1 primary entrance for all emergency vehicles)
Pavement/Curbs: Bituminous and concrete curb
Parking: 41 spaces plus unmarked vehicle stacking area shared with police
Walks: Concrete
Landscaping: Front of City hall and behind frre station/sloped hill natural
Irrigation: Hose bib
Lighting: Building mounted HID lighting fixtures
I UTlLu.ll!.S
Electric:
Gas:
Phone:
Cable/Satellite Service:
Xcel
Xcel
Quest
Comcast
Water: City
Stonn: City
Sanitary: City
Fiber Optic: NI A
I CODES & COMPLIANCE
Applicable Codes: 2000 mc
Apparent Compliance: Mostly
Zoning Class/Compliance: Allowed
Certificates of Occupancy: On file with City of Stillwater
I COl'l~.lAUcnON SYSTEMS
Foundations: CIP footings and concrete foundation walls Plumbing:
Structure: Masonry and precast concrete Sanitary:
Roofing: Built-up bitumen (65) and ballasted EPDM (96) HVAC:
Exterior Walls: Masonry with brick veneer
Windows: Wood wi metal clad - bottom awning
Elevators: N/A frre station, 1 at city hall not reviewed
Construction Type:
Frost/ Snow Rules:
Fire Dept. Citations:
Flood Plain:
Fire System:
Electrical:
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5A
3' -6"/40 PSF
No violations on record
NA
Copper wi 2-85 gal gas water heaters
Cast iron
Gas roof top forced air, hot water
radiant heat at windows
Fire sprinkled
2-800 amp service; serve 2 panels at FS
100 amp l20/208-V, 3-phase, 4-wire
225 amp l20/208-V, 3-phase, 4-wire
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Genefal Description
Stillwater Fire Station is located just up the hill and beyond the historic downtown district in a
1965 building designed specifically for fire fighting services and expanded in 1996. The site
encompasses City Hall, police, and fire services on a sloping site with minimal staff and visitor
parking to the back of City Hall. A large open paved area is available for emergency parking
though it is unmarked and requires vehicles to stack and block each other. The fire station
portion is 10,670 SF of single story building expanded to provide additional apparatus, office,
gender separation, and overnight accommodations for career personnel. Due to the existing
building configuration, the addition is less efficient and awkward than standard fire stations. The
building was constructed of pre-cast column, beams, and roof with exterior masonry and brick
veneer. Interior walls are masonry and metal stud framed/gypsum board with painted finish.
Genefal Conditions
The building is constructed of durable materials including pre-cast concrete masonry and is in
good condition. Exterior finishes are of durable material and the brick is holding very well even
at the 1965 portion. There is minor tuck-pointing required at water overflow areas. Control joints
are performing well. Roof system has constant leak and repair issues, primarily near rooftop
units on the 1965 roof, and is currently being addressed. Interior spaces and finishes are
durable and appear maintained and good condition. Carpet wears quickly and painted gypsum
board walls scuff easy with the emergency activity and equipment around. The apparatus bay
doors are only 12 feet tall with less room inside at duct and piping which limits possible
equipment storage and operation. The building is secured and conforming to current codes.
Some question with ADA access with doors and step between office and apparatus areas.
Anticipated Capital Expenditufes
The deficiencies and/or items currently requiring maintenance, repairs, or replacement are
based on our observations unless otherwise noted. Quantities are estimates and
extrapolations from representative areas observed. Unit prices and replacement costs are
based on a combination of construction cost guide data, our knowledge, and discussions
with property managers, facilities engineers, and/or individuals that are familiar with the local
market.
Necessary Repaifs
Necessary repairs include repairs required to correct deficiencies observed during our site
visit, such as potentially unsafe conditions, building or fire code violations, or conditions that,
if left unremedied, could result in (or contribute to) critical system failure or a significant
escalation of costs to repair/correct.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Total
Suggested ADA Upgfades
Upgrades include those items observed that fall short of the standards currently set by the
Americans with Disabilities Act of 1990 regarding access to or within the building( s) and on-
site common areas.
Adjust door pull to meet ADA requirements (doors with closers)
Total
Suggested Upgfades
This section includes items that are not included in normal maintenance and are not
addressed in the reserve schedule, but the addition of which could extend the life of a
particular element or system. These items are not necessary but measures we believe
should be considered to enhance the longevity of the property.
Replace 1965 roof (probably replace 25 years ago)
Door and step at watch room - out swing door with step is trip
hazard
Replace carpet in 5 years
FPOXY flooring over apparatus bay
Review elevator control for police and building night security
Explosion proof cabinet in SCBA - fill tanks
Training room exterior door - fix jamb and hardware to close
Total
$40,000
$3,000
$15,000
$25,000
$2,000
$7,500
$500
$93,000
Pfoperty Estimated Remaining Useful Life
The improvements at the subject property have performed adequately since original
construction. Based on our observations, the structural and enclosure systems appear to be
performing satisfactorily. Therefore, provided that as components and systems age and/or fail,
and repairs and replacements are made in an appropriate and timely manner (see, for example,
Section on Anticipated Capital Expenditures), it is our opinion that this property's Estimated
Remaining Useful Life (ERUL) should be at least an additional 40 years, barring natural
disasters. As the property ages, however, the maintenance and replacement costs can be
expected to increase for those site and building elements that are replaceable.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Current Resource Deolovment
The Stillwater Fire Department maintains a fleet of fire vehicles including three fire pumpers
(two are Class A pumpers, one is a CAFS midi-pumper), one aerial (quint), a heavy rescue, one
tanker, and two brush fire vehicles. There are also several smaller utility or staff vehicles. This
represents a moderate apparatus fleet for a department of this size.
In reviewing the apparatus fleet in comparison to target levels established by the Insurance
Services Organization (ISO) for optimum rating, SFD likely operates a lower number of pumpers
than what would be required for full credit at this time. To receive full credit, SFD would likely
need four pumpers. This issue caused a deficiency in the department's last ISO rating of nearly
three points. It is possible that one additional pumper in reserve status may provide some
increase in credit for reserve engine companies7, but it is not likely to be sufficient to affect the
overall community insurance rating. SFD likely operates a sufficient number of aerial devices as
required.
Since all apparatus are deployed from a single facility, the department will not obtain maximum
credit for engine company distribution8. In terms of the rating point system, the problem currently
accounts for a loss of credit for company distribution of about 3.5 points.
Despite the less than maximum credit for distribution of apparatus, the community should
carefully weigh the cost vs. benefit when considering additional apparatus, or even facilities,
solelv for the purpose of ISO credit. For instance, a maximum of only four points of credit is
available if all distribution deficiency were to be fully corrected. Considering a one-hundred point
maximum credit system, the impact would be limited. More significant rating point improvements
are clearly available in areas of staffing, equipment carried on the apparatus, and firefighter
training programs. In short, decisions on additional facilities are best driven by the effort to meet
a community's performance objectives rather than an effort to gain points in the ISO rating
system.
7 Item 513 in Community Fire Protection Rating Classification.
8 Item 561 in Community Fire Protection Rating Classification.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Current Resource Evaluation
The SFD maintains a fleet of response vehicles that range from new to fairly old. Average age
of apparatus is 14.8 years. Average condition is considered fair to good. However, the
department will need to make apparatus replacement a significant priority in the long term to
ensure continued reliability for emergency service use.
The following chart lists all apparatus used by the Stillwater Fire Department. It includes current
age, life expectancy, and roughly estimated replacement-funding requirements. The
replacement cost and life expectancy for the vehicle types represent the subjective opinion of
the project team based on our collective experience in the industry. This chart is not inclusive of
all staff or specialty vehicles.
Figufe 26: Appafatus Replacement Funding
REPCA'CEfV1Ef\JT-/(f\Jr'J OALFOf\JD-CORREt\JrCASFlI
YEAR COST CONTRIBUTIONS B~QUIREMENTS.
1989l $ 220,000 l $ 11,O-0-oT$ 176,000
1989 $ 200,000 $ 10.000 I $ 160,000
2004 $ 220.000 $ 14.667 $ 14.667
1996 $ 320.000 $ 16,000 $ 144.000
1986 $ 275,000 $ 13.750 $ 261,250
1987 $ 100,000 NA I $ 100,000
1968- $ 100,000 NA I $ 100,000
2002 $ 700,000 $ 28,000 I $ 84,000
I
,UNIT
Squad 6105
Tanker 6106
EnQine 6107
En!=jine 6108
En ine 6109
Brush 6110
Brush 6111
Aerial 6112
-- - - - -.. ..- -- . - - .
- - . -. - .. - . -- - . .. ~ . - -
What this chart shows is that in order to meet apparatus replacement needs of current
resources, $93,417 should be contributed to a reserve fund each year. Also, based on the age
and replacement schedule of apparatus in use today, there should be $1,039,917 available in a
reserve fund now.
The apparatus of the SFD was reviewed and a basic inspection was performed to determine the
condition and the life expediency of the following apparatus. Below is a chart used to determine
the condition and safety status of the fire apparatus.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Excellent:
Like new condition. No body or paint defects. Clean compartmentation. Interior cab
complete and in full working order with no modifications. No significant defect history.
Age is less than 25% of life expectancy.
Good:
Body and cab have good appearance with no rust and only minor cosmetic defects or
dents. Clean compartmentation with no visible rust or corrosion. Interior cab is in full
working order and good appearance. Normal maintenance history with no significant
defects or high downtime. Age is less than 75% of life expectancy.
--
Body and cab have weathered appearance with minor surface rust and some cosmetic
defects or dents. Unimpeded compartmentation with only surface rust or corrosion.
Interior cab is in reasonable working order and appearance. Only repairable tank or
plumbing leakage. Showing increasing age-related maintenance, but with no major
defects or unreasonable downtime. Age is less than 100% of life expectancy.
Fair:
Serviceable:
Body and cab have weathered appearance with surface corrosion, cosmetic defects or
dents, and minor rust-through of non-structural metals (body panels). Unimpeded
compartmentation with significant surface rust or corrosion and/or minor rust-through
(not affecting use). Interior cab is in rough, but working order, often with local repairs or
modifications to compensate for problems. Occasional or intermittent tank or plumbing
leakage. Showing increasing age-related maintenance, but with no major defects or
unreasonable downtime. Most service parts still available. Age is greater than 100% of
life expectancy.
Poor:
Body and cab have weathered appearance with surface corrosion, cosmetic defects or
dents, and visible rust-through of non-structural metals (body panels). Significant rust or
corrosion is present in structural or support members. Use of compartmentation is
impeded with significant corrosion and rust-through. Interior cab is in rough condition
with defects impeding safe and proper use. Unrepairable tank or plumbing leakage.
Problematic age-related maintenance, major defects or unreasonable downtime are
evident. Service parts difficult or impossible to obtain. Age is greater than 100% of life
expectancy. Vehicle exceeds its GVWR.
Each apparatus was given a basic review for condition and safety. The following
paragraphs describe any notations made during this review.
Sauad 6105
1989 Ford L8000 Heavy Rescue
Seating Capacity: 7
Pump Capacity: NA
Tank Capacity: NA
Condition: Fair to Good
Additional Comments or Observations: Some minor surface corrosion on frame and
undercarriage.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Tanker 6106
1989 Ford L9000 Shuttle Tanker
Seating Capacity: 2
Pump Capacity: 300
Tank Capacity: 1800
Condition: Good
Additional Comments or Observations: No problems noted
Encine 6107
2004 Ford F550 Quick Attack CAFS Pumper
Seating Capacity: 4
Pump Capacity: 500
Tank Capacity: 270
Condition: Excellent
Additional Comments or Observations: Compressed Air Foam System (CAFS) on board.
Also serves "light rescue" capability.
Encine 6108
1996 Pierce Lance Pumper
Seating Capacity: 6
Pump Capacity: 1750
Tank Capacity: 500
Condition: Fair
Additional Comments or Observations: Paint is chipping badly on aluminum body and cab.
Possible corrosion on tank framing with cracks. Corrosion on side panel facings.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Enaine 6109
1986 Ford L9000 Pumper
Seating Capacity: 6
Pump Capacity: 1250
Tank Capacity: 500
Condition: Fair
Additional Comments or Observations: Corrosion present on surface, framing, doors, and
springs.
Brush 6110
1987 Dodge Power Ram Wildland Vehicle
Seating Capacity: 2
Pump Capacity: 200
Tank Capacity: 200
Condition: POOf to Serviceable
Additional Comments or Observations: Corrosion present on tank, frame, and body.
Brush 6111
1968 Chevrolet C20 Wildland Vehicle
Seating Capacity: 2
Pump Capacity: 200
Tank Capacity: 200
Condition: Poor
Additional Comments or Observations: Vehicle exceeds gross vehicle weight rating
(GVWR) by 400 pounds. Significant corrosion present. SAFETY ISSUE: Vehicle tank should
be drained prior to operation on a public roadway.
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Aerial 6112
2002 Pierce Dash 100' Aerial Ladder (Quint)
Seating Capacity: 4
Pump Capacity: 1750
Tank Capacity: 500
Condition: Excellent
Additional Comments or Observations: No problems noted
Current 5taffina Deolovment
As indicated earlier, the Stillwater Fire Department uses both career and on-call personnel to
accomplish its mission and responsibilities to the response area. Administrative functions are
generally the responsibility of career and on-call staff officers with support functions provided by
a part-time clerical employee. Staffing for emergency response to fire, emergency medical, and
related incidents is provided by two career personnel on 24-hour, rotating shifts along with on-
call responders notified by radio call. This section of the report will provide a more detailed
review and analysis of SFD's current staffing capabilities and performance.
Administfation and Support Staff
One of the primary responsibilities of the department's administration and support staff is to
ensure that the operational entities of the organization have the ability and means to accomplish
their responsibilities on the emergency incident. Efficient and effective administration and
support are critical to the success of the department. Without sufficient oversight, planning,
documentation, training, and maintenance, the operational entities of the department will fail any
operational test. Additionally, like any other part of the department, administration and support
require appropriate resources to function properly.
Analyzing the ratio of administration and support positions to the total positions of the
department facilitates an understanding of the relative number of resources committed to this
important function. The appropriate balance of the administration and support component to the
operational component is crucial to the success of the department's mission and
responsibilities. The administration and support complement of the SFD is comprised of the
career fire chief and deputy chief, along with two on-call assistant chiefs and a part-time
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
secretary. The following figure summarizes the personnel assigned to administration and
management. On-call personnel are calculated as 0.3 full-time equivalents.
Figufe 27: Administrative/Support Staffing Summary
Fire Chief
Deputy Chief
Assistant Chief
Administrative
The administration and support staff for the SFD is comprised of 3.1 FTE's. Statistically, the
SFD maintains a ratio of 19% of administration and support staff to operational personnel. Each
organization should determine the proper ratio of administration and support staff to operational
positions dependent upon local need. Based on our experience with similar organizations, we
have determined emergency service departments that are using on-call personnel as elements
of their support and administration usually enjoy a 15 to 20 percent ratio of administration and
support staff to operational personnel. SFD's administrative and support staffing level is within
this comparison range.
Emefgency Services Staff
It takes an adequate and well trained staff of emergency responders to put the appropriate
emergency apparatus and equipment to its best use in mitigating incidents. Insufficient staffing
at an operational scene decreases the effectiveness of the response and increases the risk of
injury to all individuals involved. The following figure summarizes the personnel assigned to
street-level service delivery.
Figufe 28: Field Opefations Staffing Summary
Shift Captain
On-Call Captain
On-Call Lieutenant
Career Firefiflhter
On-Call FirefiQhter
3.00
0.60
0.90
3.00
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Regardless of the raw number of personnel available to a department, what matters most is the
actual number of emergency responders the agency is able to produce at an emergency scene.
This almost always relates to the actual number of emergency responders available for
immediate deployment. While SFD's career staffing system distributes two personnel on each of
three shifts, it is important to note that this number is not reflective of the actual number of
personnel available for emergency response, since SFD relies heavily on personnel who
respond to radio call notification. Actual incident staffing performance is discussed in the next
report section.
Current Staffina Evaluation
Tasks that must be performed at a fire can be broken down into two key components, life safety,
and fire flow. The life safety tasks are based upon the number of building occupants, their
location, status, and ability to take self-preservation action. Life related tasks involve the search,
rescue, and evacuation of victims. The fire flow component involves delivering sufficient water to
extinguish the fire and create an environment within the building that allows entry by firefighters.
The number and types of tasks needing simultaneous action will dictate the minimum number
of firefighters required to combat different types of fires. In the absence of adequate personnel
to perform concurrent action, the command officer must prioritize the tasks and complete some
in chronological order rather than concurrently. These tasks include:
. Command
. Scene safety
. Search and rescue
. Fire attack
. Water supply
. Pump operation
. Ventilation
. Back-up/rapid intervention
The Commission on Fire Accreditation International of the International Association of Fire
Chiefs (IAFC) has produced benchmarks for the number of personnel required on scene for
various levels of risk. This information is shown in the following chart.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figufe 29: Staffing Needs by Risk
I Minimum Firefighting Personnel Needed Based On Level of Risk
Task" I Max. Risk High Risk
Attack line 4 4
Search and rescue 4 2
Ventilation 4 2
Backup line/rapid intervention 4 3
Pump operator 1 1
Water supplv 1 1
Utilities support 1 1
Command/safetv 2 2
Forcible entry *
SalvaQe *
Overhaul 1 *
Communication 1
Chiefs aide 1
Operations section chief 1
Logistics 1
PlanninQ 1 *
StaginQ 1 *
Rehabilitation 1
Division/group supervisors 2*
High-rise evacuation 10*
Stairwell support 10*
Total 49
# Can often be handled by the first due officer.
* At maximum and high-risk fires, additional personnel may be needed.
I Mod. Risk
2
2
2
2
1
1
1
2
Low Risk
2
2
1
1#
13
17
6
Since SFD uses both on-duty and on-call responders, a review of the National Fire Incident
Reporting System (NFIRS) data from the department's records management system is
necessary to assess staffing response as recommended by the accreditation model. We
analyzed historical incident data to determine the number of staff recorded as on-scene for
incidents of various types. Data was analyzed for all of 2004.
The following figure provides the average staffing per incident by call type for the study period.
9 All tasks may be functional during the early moments of firefighting, but sometimes certain duties take
place in sequence depending on the situation, thus reducing the total number of people needed.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 30: Incident Staffing Analysis - 2004
Staffing Performance By Type Of Call:
2004
WeatherlNatural
False Call
Good Intent Call
Ser.1ce Call
Hazardous
Condition
EMS
Structure Fires
Fires
o 2 4 6 8 10 12 14 16 18
The figures do not reflect staffing provided by mutual or automatic aid companies. Several
conclusions can be drawn from the data. The Stillwater Fire Department is consistently
generating sufficient response staff to meet the critical tasking of medium-risk incidents such as
single family dwelling fires. Under current deployment, however, SFD is not consistently
generating sufficient response staff to meet the critical tasking of low-risk incidents of certain
types or a full four-person company response. High and maximum-risk incidents are not
analyzed here since these types of incidents typically involve the extensive use of mutual aid
companies in a regionally coordinated response.
When analyzing staffing performance for departments that rely heavily on on-call responders, it
is important to analyze several .;u"I,::,I.:.cutive years of historical data in order to identify any trends
in this performance that would present cause for concern. The following chart compares the
average staffing performance by call-type for the previous three years.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figure 31: Avefage Staffing Performance History
Average Staffing Performance History
False Call
I I 1
I I o 2002
. 2003
II o 2004
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1
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1
Good Intent
Call
Service Call
Hazardous
Condition
EMS
Structure Fires
Fires
o 2 4 6 8 10 12 14 16 18
The chart indicates the department has ~. ,~,.juced a reasonably steady number of responders on
actual fire incidents, while some decrease has been seen in non-fire and low-risk incidents.
While many of these incidents ultimately require fewer responders, the risk of compromising
crew safety can increase with incidents where less than a full company or crew is available for
assignments to various necessary tasks. This can also result in decreased efficiency. The
department should carefully monitor this trend and continue to encourage on-call responders to
maintain consistent performance on all types of incidents. Where necessary on low-risk fire
incidents, on-call crews that arrive at the station after a response has been initiated by on-duty
crews should be dispatched to join that on-duty crew to provide for a full four-person company
as re,,;ud,mended in the NFPA and other standards.
An additional factor affecting the availability of staffing for fire incident response is the increasing
number of emergency medical responses being made by the department. Most of the
department's EMS responses to assist the ambulance crew are handled by the on-duty paid
staff. Considering that each EMS response takes the responding fire department crew out of
service for approximately twenty minutes average, this results in the on-duty crew being
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unavailable for other responses approximately 3% of the time, based on 2004 call volumes. By
the year 2010, the amount of total time occupied with EMS calls will reach 4.2% and by the year
2020 it will reach nearly 5%. This is an indication that the increasing EMS call volume will
continue to impact the availability of on-duty fire crews to respond to fire incidents.
These figures are not provided to suggest that the fire department discontinue its EMS first
responder program. The residents of the community benefit greatly from the early arrival of
trained medical personnel and have likely become accustomed to receiving this level of service
from their fire department. Rather, the intent is to indicate that the EMS workload does impact
availability of paid firefighters for other responses.
Ultimately, the city will need to consider additional career staffing if the response by on-call
personnel cannot consistently provide for a four-person company staffing level at even low-risk
fire incidents. A four-person crew ensures the ability to perform critical tasks safely and provides
for the ability to meet the two-in and two-out staffing level required by OSHA in CFR 1910.134
at incidents where smoke or toxic vapor conditions may be present. This should not be taken as
an indication that the on-call system is no longer viable or that we are recommending a fully
paid fire department. Rather, the blend between career and on-call personnel may need to be
adjusted in order to consistently meet safe and effective staffing levels.
Other options may also be considered. Many departments utilize scheduled part-time
employees who work for a specified hourly wage. Part-time personnel typically supplement the
full-time career staff that is on-duty 24 hours a day. Part-time employees may offer more
flexibility in scheduling, including the ability to ramp up staffing for special events, and often
create lower costs for fringe benefits since retirement and health insurance are often not
available to part-time staff.
Peak-load staffing is also an opportunity the department may wish to pursue. This concept
involves varying from the traditional 24-hour steady staff levels used by most fire departments to
a staffing methodology that pursues higher staff numbers during peak hours of service demand.
Since it has already been shown that changes in the department's service demand can be
easily tracked by time of day (see Figure 10), it would be possible to increase staffing during
busier times of the day.
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However, it should also be noted that with only two personnel currently on duty, implementing
this concept at this time would not be advisable. Rather, it is more likely that, at some point in
the future, the department may wish to supplement the current crew with additional paid
responders, perhaps part-time employees, during peak service demand hours.
Future facility additions or relocations may also provide an opportunity for cooperative services
with the EMS transport provider. If future stations were built with sufficient space to house an
on-duty ambulance crew, co-locating such a crew in the fire station might make sense. This
could perhaps permit some decrease in the quantity of EMS first response calls made by the fire
department, since it would be assured that the ambulance would have just as good a response
time as the fire department crews that would respond from the same station. Fire department
response could be limited to only those calls requiring additional manpower, such as cardiac
emergencies or serious trauma, along with those calls for which the local ambulance was
unavailable for response.
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Service Delivery Options
During the course of this study, we have extensively utilized geographic information systems
(GIS) software to analyze response times of both apparatus and personnel by modeling this
response against the actual roadway network. This process allows us to create and model
various deployment strategies with surprising accuracy.
In addition, the use of geographic placement of data relating to actual incident service demand
from the previous calendar year allows us to summarize the modeled performance of these
deployment strategies, again with great detail.
The analysis of the current resource and staffing deployment is found in a previous section of
this report, including performance levels in both geographic coverage and service demand
coverage. The following sections describe our analysis of several additional deployment
strategies.
Standards of Coveraq@,
In order to develop a comprehensive facilities, apparatus, and personnel deployment plan a
clear set of performance objectives must be developed. These performance objectives should
be specifically based on the various types of fire risk common to the Stillwater Fire Department's
response area. Three important factors must be defined: time, apparatus, and personnel.
The following standards of coverage have been established for the Stillwater Fire Department.
They reflect a realistic set of objectives to achieve in order to deliver quality fire and emergency
services to the city.
Cfitical Tasking
Critical tasks are those activities that must be conducted in a timely manner by firefighters at
emergency incidents in order to control the situation, stop loss, and to perform necessary tasks
required for a medical emergency. The SFD is responsible for assuring that responding
companies are capable of performing all of the described tasks in a prompt, efficient, and safe
manner.
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Fifes - Critical tasking for fire operations is the minimum number of personnel to perform the
tasks required to effectively control a fire in the listed risk category. Major fires (beyond first
alarm) will require additional personnel and apparatus.
Emefgency Medical - Critical tasking for emergency medical incidents is the minimum number
of personnel to perform the tasks required support the identified strategy based on the
department's adopted medical protocol. It should be noted that, in addition to critical on-scene
tasking, the department back-fills personnel in its station during rural EMS responses, using on-
call responders.
The Stillwater Fire Department was asked to perform an analysis of critical tasking for the
various types of incidents and risk levels common to their response district. This information is
used in the review and recommendation of standards of coverage.
Alafm Assignments and Perfofmance Objectives
Definitions:
Critical taskinq is the number of personnel identified in the critical tasking analysis described
above.
Encines are units capable of pumping water and/or foam for fire attack equivalent to
approximately 1,000 gpm or greater.
Trucks are units with aerial suppression capability.
Rescues are units with advanced rescue gear and other service equipment.
Other category includes such units as tankers, brush trucks, and utility vehicles.
ResDondinc staff is the assigned complement of personnel that are intended to respond. with
those specific vehicles assigned in the department's response procedures (actual numbers may
vary from incident to incident).
First unit arrival is the target response time for the arrival of the first due company and is
expressed in minutes.
Full alarm arrival is the target response time for the arrival of the complete assignment to the
incident.
In order to ensure sufficient personnel and apparatus are dispatched to an emergency event,
the first alarm response assignments on the following page have been established as the
Standard of Coverage for the Stillwater Fire Department.
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I General Incident Type Risk Tasking Engines
~ nqle Fam v Rural / Larqe Lot Low-Mod 12 3
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Mu il-Famllv ~ructwes Hiqh 17 3
.?r~erp) Commercial Mod-Hiqh 15 3
11q -1~ Commercial/Industrial Hiqh 21 3
Grass rush Low 7 1
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Motor Vehicle ~(Wjdent Low-Mod 5 3
Hazardous Ma enal High 6** 2
Trucks Rescues
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** Represents SFD responders onlv. additional responders come from Saint Paul FD Haz Mat Team
Responding First Unit Full Alarm
Other Staff Arrival Arrival
3 16 8:00 12:00
2 21 6:00 10:00
2 21 5:00 10:00
2 21 6:00 10:00
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Future Full Buildout Deolovment Strate~
In a jurisdiction experiencing growth and development, it is critical to think well in advance when
developing strategies for station deployment. Failure to do so can often require later relocation
of stations built with insufficient consideration to the buildout of the community. As a community
develops, there tends to be a natural urge to build fire stations where they are best suited to
serve the development as it exists at the moment when funds are made available for the project.
However, these locations often turn out to be inadequate when further development occurs later
on.
For this reason, we strongly recommend that growing communities begin by developing buildout
projections of street networks and service demand as it may exist in the distant future. This can
provide the foundation for a station deployment strategy that will provide adequate and effective
service delivery when full development of the community is completed. Once this full
deployment strategy has been considered, individual station construction projects can be
initiated as the community development within that proposed station's target response area
reaches a point where it generates sufficient service demand. The result of this strategy is a
lower probability that future development will require relocation of fire stations, as well as a
reduction in redundancy of future station locations.
The benchmark standard for this study was an informal response time performance objective of
six minutes or less. This performance objective is only slightly longer than the NFPA 1710,
Standard for the Organization and Deployment of Fire Suppression Operations, Emergency
Medical Operations, and Special Operations to the Public by Career Fire Departments. This
standard recommends a first-due company arrival time of five minutes 10 and/or a full first-alarm
assignment arrival time of eight minutes at least 90% of the time (90th percentile). This
benchmark is suitable for use in an urban setting, where services are typically provided by a
fully-paid career fire department. In our experience, it is a somewhat aggressive performance
objective for suburban communities, where typical response times in the six to eight-minute
range are often acceptable to the community and its elected officials. For this reason we believe
that the six-minute standard provides a good benchmark for plotting future deployment.
However, both benchmarks will be analyzed in our performance projections for each proposed
strategy.
10 Time includes one-minute turnout time and four-minute travel time.
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As indicated earlier, we begin by creating a buildout projection of the community served by SFD.
This is done by taking the street networks in existing neighborhoods and replicating them in
undeveloped areas of the community that have similar assigned future land use in the
community's comprehensive plans and have been identified as having reasonable development
potential by local officials. Major thoroughfare networks and transportation corridor
improvements that are identified in the plans are also considered, to the extent possible.
While this results in, at best, a sort of artist's rendition of what the community may be like in the
future, it does provide some basis on which to model the effectiveness of various deployment
strategies that depend on street networks for analysis.
In similar fashion, future service demand is modeled on the following maps by replicating the
service demand within existing land use areas and projecting it onto future land use areas with
similar designations. Service demand from the previous twelve months was used as the basis
for this projection. Red dots represent projected future incidents for graphic depiction of
potential service demand.
The following maps contain these buildout projections of future street networks and service
demand.
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Figufe 32: Futufe Service Demand and Buildout Projection - Full Area View
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Figure 33: Futufe Service Demand and Buildout Projection - City Afea View
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Under this projected service demand, Stillwater's current facility would be capable of a six-
minute response time to about 43% of street segments and about 70% of incidents in the future.
While the projections shown above do not represent any specific level of precision in how the
community or neighborhoods may ultimately appear, the maps are a graphic representation that
future service demand will be more widespread than what is currently experienced.
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De~loyment Strategy A - One New Fire Station. Existing Station Remain
Strategy A would involve an east-west distribution of two fire stations. Strategy A calls for
continuing use of the current SFD station and the construction of one new SFD station. Under
this strategy, the new station would be built near the intersection of County Road 15 and
Highway 96.
The strategy was considered specifically because it offers improvement in projected
performance for SFD to incidents within its jurisdiction while allowing for continued benefit from
past capital expenditures. In addition, the location of the new station is in an area of known
property availability. The following figure demonstrates this deployment strategy. All areas within
a 5:00 modeled response time of a SFD fire station are shown in blue polygons. Though the
response performance of the strategy will be measured at five and six minutes respectively, the
five-minute polygons are used to provide better graphic depiction of immediate service areas,
redundancies in response time capability, and potential service gaps to areas of highest risk.
Figure 34: Deployment Stfategy A
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Strateav A Proiected Performance
This deployment strategy demonstrates significant improvement in projected target-level service
performance when compared to the current deployment system. Performance models for the
strategy, along with comparison figures, are shown in the following table.
The table provides the projected performance of this deployment strategy were the community
to develop to the full extent discussed in previous sections of this study. The comparison figures
are the current levels of response capability experienced by the community, as well as the
levels of service projected if current deployment is continued without change (status quo).
Projected service demand and a projected street network similar in nature to that which may be
present if the city develops as expected were used in this analysis.
Figufe 35: Stfategy A Perfofmance Analysis
Performance Prolection on Future Development and Service Demand
"""""""of Pi....n1llf--__ ""~ii11
I Deployment Strategy Road Miles Service Demand Road Miles Service Demand
1_ _ __ <!5:00 <!:,.OO <~:OO <~:.OO
Current Deployment Caoabilitv 43% - 81% 31% 71%
Status Quo at Full Future Buildout 43% 70% 31% 54%
DeploymenCStFaleqy":A"_ _ __11_ 6~%=== .c.:::=90~o-== , ~5.3% -, c::=.7..7..%-==
As can be seen in the table, response time performance, even after full community buildout,
would be at or below six minutes for about 90% of all incidents. The performance would meet a
five-minute benchmark at 77%.
In addition to the performance of the system against projected service demand, we also
compare the response time capability of this strategy against the projected Community Fire Risk
Analysis conducted earlier in the report. This allows decision-makers to consider what areas of
high risk are covered within the target response times of the strategy.
Using this deployment strategy, the following map depicts those street segments that could be
reached within five minutes with a dark blue overlay and six minutes with a gold overlay. The
community risk map is projected behind these streets, allowing for a visual comparison of the
adequacy of high risk coverage at target response time. When observing the map, remember
that areas of highest risk are shown in progressive shades of red.
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Figufe 36: Strategy A and Community Fife Risk
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This map demonstrates that, while Strategy A significantly improves the response time
performance to projected service demand, many areas of highest community fire risk remain
outside the five-minute target response time levels along the southern central border of the city.
Strateav A Cost Projections
This deployment plan calls for the continuing use of the existing station and the construction of
one new station. For purposes of cost projection, we use the following assumptions:
. The new fire station would be estimated at 9,500 square feet on three acres of property.
This includes two-drive-through bays and living space for up to four personnel. Cost is
estimated at $150 per square foot for construction and $6 per square foot for land
acquisition. Professional fees are calculated at 7% of construction cost. An additional
$50,000 is included for interior furnishings and equipment.
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. The existing headquarters station would receive corrections and repairs as identified in the
current facility evaluation section of this report. Cost of these corrections is estimated at
$100,000. In addition, we anticipate some renovation of existing space after a portion of the
apparatus has been redistributed to improve space utilization. Cost of these renovations is
estimated at $200,000.
. A new fire station would require at least two personnel on duty 24 hours per day in order to
be effective at producing the projected response times for the first-due unit response.
Remaining staffing needs would continue to be met by the use of on-call responders. This
cost model assumes that the department would alter its current career staffing deployment
to provide for two personnel per fire station. These costs are estimated $83,926 annually for
each of six full-time firefighters. It should be noted that there would be some initial costs at
hiring for new equipment, uniforms, and training.
. Annual operating costs for the new station (maintenance, supplies, and utilities only) are
estimated at $30,000.
. The cost model assumes redistribution of existing apparatus.
The following table projects capital and operating costs for Strategy A. These costs are in
addition to current operating costs of the department and, thus, would represent new funds
needed to support the strategy.
Figure 37: Cost Pfojections - Stfategy A
I Strategy "A "-CapitirCosti I'
Station #1 Deficiencies and Renovations $ 300,000
Station #2 Construction $ 2,358,830
TOTAL CAPITAL COSTS $ 2,658,830
I Strategy "A" Annual Operating Cost !ncreases I
Annual Staffing $ 503,556
Annual OperatinQ Costs $ 30,000
TOTAL ANNUAL OPERATING INCREASE $ 533,556
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Deolovment Strateav B - One New Fire Station. Close Existino Station
Strategy B would involve a single, more centrally-located fire station to replace the existing
downtown station, continuing with the department's tradition of a single-site deployment. Under
this strategy, the SFD fire station would be relocated to the vicinity of County Road 12 at or near
its intersection with Deer Path Road.
The strategy was considered specifically because it offers significant improvement in projected
performance for SFD to incidents within its jurisdiction. The following figure demonstrates this
deployment strategy. All areas within a five-minute modeled response time of a SFD fire station
are shown in blue polygons. Though the response performance of the strategy will be measured
at five and six minutes respectively, the five-minute polygons are used to provide better graphic
depiction of immediate service areas, redundancies in response time capability, and potential
service gaps.
Figure 38: Deployment Stfategy B
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Strateav B Projected Performance
This deployment strategy demonstrates good improvement in projected target-level service
performance when compared to the current deployment system. Performance models for the
strategy, along with comparison figures, are shown in the following table.
The table provides the projected performance of this deployment strategy were the community
to develop to the full extent discussed in previous sections of this study. The comparison figures
are the current levels of response time capability experienced by the community, as well as the
levels of service projected if current deployment is continued without change (status quo).
Projected service demand and a projected street network similar in nature to that which may be
present if the city develops as expected were used in this analysis.
Figufe 39: Stfategy B Perfofmance Analysis
Performance Projection on Future Development and Service Demand
. Percent "of Pircent"or- -Percemor Percent"or
: Deployment Strategy Road Miles Service Demand Road Miles Service Demand
, _ __ <6:00 <6:00 <5:00 <5:00
Current Deployment Capability 43% aT% 31% if%
Status Quo at Full Future Buildout 43% 70% 31% 54%
DeploymenrSt"rateW":B" --l r:::=:5.3.%~~a6%::::::l ~39%-==:l.c:::::::.7.2%----i
As can be seen in the table, response time performance, even after full community buildout,
would be at or below six minutes for about 86% of all incidents. The performance would meet a
five-minute benchmark at 72%.
In addition to the performance of the system against projected service demand, we again
compare the response time capability of this strategy against the projected Community Fire Risk
Analysis conducted earlier in the report.
Using this deployment strategy, the following map depicts those street segments that could be
reached within five minutes with a dark blue overlay and six minutes with a gold overlay. The
community risk map is projected behind these streets, allowing for a visual comparison of the
adequacy of high risk coverage at target response time. When observing the map, remember
that areas of highest risk are shown in progressive shades of red.
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Figure 40: Stfategy B and Community Fife Risk
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This map demonstrates that Strategy B significantly improves the response time performance to
projected service demand, while bringing most of the community's highest risk areas within the
target response time objective for those areas. A few small areas of moderate to high risk
remain outside the target response time capability of this strategy, primarily areas of small lot,
single-family dwellings.
5tratepv B Cost Pro.iections
This deployment plan calls for discontinuing the use of the existing station and the construction
of a centrally-located replacement station. For purposes of cost projection, we use the following
assumptions:
. The new fire station would be estimated at 16,500 square feet on three acres of property.
This includes six-drive-through bays and living space for up to four personnel. Cost is
estimated at $150 per square foot for construction and $6 per square foot for land
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acquisition. Professional fees are calculated at 7% of construction cost. An additional
$50,000 is included for interior furnishings and equipment.
. The new fire station would continue to follow the staffing deployment now in use with two
personnel on-duty each shift. No additional personnel are introduced to this cost model as a
result of relocation.
. Annual operating costs for the new station (maintenance, supplies, and utilities only) are
estimated to increase by $10,000 over the current facility.
. The cost model assumes continued use of existing apparatus.
. Residual value of the existing facility is NOT factored into the cost model. It is anticipated
that the city would adapt the facility to different use. Value of this re-use may be
considerable, considering the scarcity of downtown properties in proximity to City Hall.
The following table projects capital and operating costs for Strategy B. These costs are in
addition to current operating costs of the department and, thus, would represent new funds
needed to support the strategy.
Figufe 41: Cost Pfojections. Stfategy B
I Strategy B.CapitirCoslS ~
Replacement Headquarters Station ~1-$-3,48-2-:-3-3-0
TOTAL CAPITAL COSTS $ 3,482,330
I Strategy Annual Operating Cost In!=reases I
Annual Staffino $
Annual Operatinq Costs , $
TOTAL ANNUAL OPERATING INCREASE $
10,000
10,000 J
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Deoloyment Strate~y C - One New Fire Station. Existing Station Remains
As with Strategy A, Strategy C would again involve an east-west distribution of two fire stations.
Strategy C also calls for continuing use of the current SFD station and the construction of one
new SFD station. Under this strategy, however, the new station would be built further to the
south, near the intersection of County Road 15 and County Road 12.
The strategy was considered specifically because it offers slightly greater improvement in
projected performance for SFD to incidents within its jurisdiction while allowing for continued
benefit from past capital expenditures. However, the availability and affordability of property
near this intersection are not assured, as was the case in Strategy A. All areas within a five-
minute modeled response time of a SFD fire station are shown in blue polygons. Though the
response performance of the strategy will be measured at five and six minutes respectively, the
five-minute polygons are used to provide better graphic depiction of immediate service areas,
redundancies in response time capability, and potential service gaps.
Figure 42: Deployment Stfategy C
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Strateav C Projected Performance
This deployment strategy demonstrates significant improvement in projected target-level service
performance when compared to the current deployment system. Performance models for the
strategy, along with comparison figures, are shown in the following table.
The table provides the projected performance of this deployment strategy were the community
to develop to the full extent discussed in previous sections of this study. The comparison figures
are the current levels of response time capability experienced by the community, as well as the
levels of service projected if current deployment is continued without change (status quo).
Projected service demand and a projected street network similar in nature to that which may be
present if the city develops as expected were used in this analysis.
Figure 43: Strategy C Perfofmance Analysis
Performance Proiection on Future Development and Service Demand I
Percent-of P&rcent"of--Percent"of percent"of--'l
Deployment Strategy Road Miles Service Demand Road Miles Service Demand II
. _ <6:00 <6:00 <5:00 <5:00
Current Deplovm~nt Capabili~ 43% 81% 31% 7-10/~:
Status Quo at Full Future Buildout 43% 70% 31% 54% I
QeDld~m-enl:StrateQv":'C~ --.J .c:::::::62%==:::l r:::=9.0% , c:::::.5.3%::::::J c=::.82..%~1
, ,
As can be seen in the table, response time performance, even after full community buildout,
would be at or below six minutes for about 90% of all incidents. The performance would meet a
five-minute benchmark at 82%.
In addition to the performance of the system against projected service demand, we again
compare the response time capability of this strategy against the projected Community Fire Risk
Analysis conducted earlier in the report.
Using this deployment strategy, the following map depicts those street segments that could be
reached within five minutes with a dark blue overlay and six minutes with a gold overlay. The
community risk map is projected behind these streets, allowing for a visual comparison of the
adequacy of high risk coverage at target response time. When observing the map, remember
that areas of highest risk are shown in progressive shades of red.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figufe 44: Stfategy C and Community Fife Risk
~~l
.;
4-
T
\
D
-,-~
->-
0"
./"1
This map demonstrates that, while Strategy C significantly improves the response time
performance to projected service demand, many areas of highest community fire risk again
remain outside the target response time levels along the southern central border of the city.
StrateQV C Cost Projections
This deployment plan calls for the continuing use of the existing station and the construction of
one new station. For purposes of cost projection, we use the following assumptions:
. The new fire station would be estimated at 9,500 square feet on three acres of property.
This includes two-drive-through bays and living space for up to four personnel. Cost is
estimated at $150 per square foot for construction and $6 per square foot for land
acquisition. Professional fees are calculated at 7% of construction cost. An additional
$50,000 is included for interior furnishings and equipment.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
. The existing headquarters station would receive corrections and repairs as identified in the
current facility evaluation section of this report. Cost of these corrections is estimated at
$100,000. In addition, we anticipate some renovation of existing space after a portion of the
apparatus has been redistributed to improve space utilization. Cost of these renovations is
estimated at $200,000.
. A new fire station would require at least two personnel on duty 24 hours per day in order to
be effective at producing the projected response times for the first-due unit response.
Remaining staffing needs would continue to be met by the use of on-call responders. This
cost model assumes that the department would alter its current career staffing deployment
to provide for two personnel per fire station. These costs are estimated $83,926 annually for
each of six full-time firefighters. It should be noted that there would be some initial costs at
hiring for new equipment, uniforms, and training.
. Annual operating costs for the new station (maintenance, supplies, and utilities only) are
estimated at $30,000.
. The cost model assumes redistribution of existing apparatus.
The following table projects capital and operating costs for Strategy C. These costs are in
addition to current operating costs of the department and, thus, would represent new funds
needed to support the strategy.
Figufe 45: Cost Pfojections . Stfategy C
Station #1 Deficiencies and Renovations
Station #2 Construction
TOTAL CAPITAL COSTS
Annual Staffing
Annual Operating Costs $
TOTAL ANNUAL O....t:KATING INCREASE $
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Findinas and Conclusions
In the long-range future, upon full development and buildout of its response territory, the
Stillwater Fire Department will be unable to maintain its current levels of response time
performance through continued use of its one-station downtown deployment scheme. Stillwater
can enjoy similar or significantly improved levels of emergency service delivery through the
adoption of a new deployment strategy as provided in this report.
The following is a summary of significant findings of the report:
. The existing deployment of the single downtown station in use by SFD leaves significant
areas of service deficiency in the fast-growing western portions of the city of Stillwater.
. There are areas of significant service demand projected for the western portions of the city
of Stillwater that will be more than nine minutes from the current fire station.
. Stillwater can maintain and improve its response time capability through the use of a single
station deployment, provided the facility is strategically located at, or near the area defined
in this study. Nearly all critical high-risk areas of the city would fall within a five-minute
response time capability.
. Stillwater can maintain and significantly improve its response time capability through the use
of a two station deployment, as defined in this study. Though these strategies provide
greatest improvement in response time to the highest percentage of service demand, some
critical high-risk areas of the city would fall outside of a five-minute response time capability.
. Staffing performance analysis indicates that additional career staff may be needed in the
future to maintain adequate company response to low and moderate risk incidents, unless
consistency of response by on-call personnel can be improved.
The summary of response time performance projections for each strategy, as well as capital
and ongoing cost projection, is shown in the figure below.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
Figufe 46: Deployment Stfategy Perfofmance and Cost Pfojection Summary
Current Facility DeploYment
Deplovment Strateov "Ai'
Deplovment Strateov "B"
Deplovment Strateoy "C"
$ 2.658.830 $
$ 3.482.330 $
$ 2.658.830 $
533.556
10.000
533.556
From this table it can be seen that, of the two-station strategies, Strategy C provides greatest
improvement. From the table, it can also be seen that the single-station Strategy B will produce
a projected four percent less performance at the six-minute objective and up to a ten percent
less performance at the five-minute objective. However, it must also be remembered that
Strategy B is projected to meet a five-minute response objective to nearly all the community's
highest risk areas.
For these reasons, we recommend that Deployment Strategy B be selected for long-term
implementation should the city desire to continue a single-station deployment strategy.
We recommend that Deployment Strategy C be selected should the city desire optimum
response times to the highest percentage of service demand and is willing to move to a
two-station deployment.
Emergency Services Consulting inc. believes that good master planning decisions are best
made by informed local elected officials, and we have endeavored to provide adequate data and
analysis in this report to support the decision-making effort. The city of Stillwater can use the
information and performance projections in this report to confidently select an appropriate future
deployment strategy, knowing that the decision is based on sound principles of data analysis.
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Stillwater, Minnesota - 2005 Fire Service Delivery Study
APPENDIX A: SFD Facility Evaluation - Full Text
A
Stanius Johnson Architects, Inc.
Saint Cloud and Duluth
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STILL WATER FIRE FACILITIES ASSESSMENT STUDY
PROPERTY CONDITION SURVEY
FIRE STATION BUILDING
216 NORTH 4TH STREET
STILL WATER, MINNESOTA
PREPARED FOR
CITY OF STILL WATER
216 NORTH 4TH STREET
STILLWATER, MINNESOTA
PREPARED BY:
SJA ARCHITECTS
APRIL 20, 2005
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Stillwater Fire Facilities Assessment Study
'GENERAL DATA SHEET
FIRE STATION BUILDING
216 NORTH 4TH STREET
STILLWATER, MINNESOTA
'GENERAL l
Year Constmcted: 1965 Site Area: Approx. - 109,578 sf(2.54 acres)
Year Renovated: 1996 Building Coverage: Approx. - 18,734 sf(17% of site)
Property Description: Public administrative office use Hard Suiface Area: 63%
No. of Bldgs: 2 connected with link Landscaped/other areas: 37% with hill
Stories & Area: 1 story Fire Station - 4 story City HalllPolice
I ~uJ!.
Neighborhood Type: Municipal, church, school and residential
Site Slope, Drainage: Site topography is greatly sloping. Drainage to catch basins and storm drain system.
Accessfrom Street(s): Access from two entrances on 4th Street (1 primary entrance for all emergency vehicles)
Pavement/Curbs: Bituminous and concrete curb
Parking: 41 spaces plus unmarked vehicle stacking area shared with police
Walks: Concrete
Landscaping: Front of City hall and behind fIre station/sloped hill natural
Irrigation: Hose bib
Lighting: Building mounted HID lighting fixtures
I UTILt 111!.S
Electric:
Gas:
Phone:
Cable/Satellite Service:
Xcel
Xcel
Quest
Comcast
Water: City
Storm: City
Sanitary: City
Fiber Optic: NI A
I CODES'" COMPLIANCE
Applicable Codes: 2000!BC
Apparent Compliance: Mostly
Zoning Class/Compliance: Allowed
Certificates of Occupancy: On file with City of Stillwater
I CONSTRUCTION S\: ~AJ!.J.dS
Foundations: CIP footings and concrete foundation walls Plumbing:
Structure: Masonry and precast concrete Sanitary:
Roofing: Built-up bitumen (65) and ballasted EPDM (96) HVAC:
Exterior Walls: Masonry with brick veneer
Windows: Wood wi metal clad - bottom awning
Elevators: N/A fire station, 1 at city hall not reviewed
Construction Type:
Frost/ Snow Rules:
Fire Dept. Citations:
Flood Plain:
SA
3'-6"/40 PSF
No violations on record
NA
Fire System:
Electrical:
SJA Architects
Duluth and St. Cloud
Copper wi 2-85 gal gas water heaters
Cast iron
Gas rooftop forced air, hot water
radiant heat at windows
Fire sprinkled
2-800 amp service; serve 2 panels at FS
100 amp 120/208-V, 3-phase, 4-wire
225 amp 120/208-V, 3-phase, 4-wire
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Stillwater Fire Facilities Assessment Study - Fire Station #1
SJA Architects
Duluth and St. Cloud
TABLE OF CONTENTS
1.0 EXECUTIVE SUMMARY
1.1 GENERAL DESCRIPTION
1.2 GENERAL CONDITIONS
1.3 ANTICIPATED CAPITAL EXPENDITURES
1.4 PROPERTY ESTIMATED REMAINING USEFUL LIFE
2.0 GENERAL INFORMATION
2.1 SITEVISIT
2.2 SITE CONDITION
2.3 BUILDING DATA
2.4 HISTORY
2.5 CODE COMPLIANCE/ADA CHECKLIST
3.0 CONSTRUCTION
3.1 SITE IMPROVEMENTS
3.2 STRUCTURAL ELEMENTS
3.3 EXTERIOR ENCLOSURE ELEMENTS
3.4 INTERIOR FINISH ELEMENTS
3.5 EQUIPMENT
3.6 VERTICAL TRANSPORTATION
3.7 HV AC SYSTEMS
3.8 ELECTRICAL SYSTEMS
3.9 PLUMBING
3.10 FIRE SUPPRESSION AND LIFE SAFETY
3.11 COMMUNICATIONS AND SECURITY
4.0 APPENDICES
· Buildings Observed (pictures)
. Site and Floor Plan
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Stillwater Fire Station is located just up the hill and beyond the historic downtown district in a 1965
building designed specifically for fire fighting services and expanded in 1996. The site encompasses
City Hall, Police and Fire services on a sloping site with minimal staff and visitor parking to the back
of City Hall. A large open paved area is available for emergency parking though it is unmarked and
requires vehicles to stack and block each other. The Fire Station portion is 10,670 SF of single story
building expanded to provide additional apparatus, office, gender separation and overnight
accommodations for career personnel. Due to the existing building configuration, the addition is less
efficient and awkward than standard fire stations. The building was constructed of precast column,
beams and roof with exterior masonry and brick veneer. Interior walls are masonry and metal stud
framed/gypsum board with painted finish.
The building is constructed of durable materials including precast concrete, masonry and is in good
condition. Exterior finishes are of durable material and the brick is holding very well even at the 1965
portion. There is minor tuckpointing required at water overflow areas. Control joints are performing
well. Roof system has constant leak and repair issues primarily near rooftop units on the 1965 roof.
these are being addressed. Interior spaces and finishes are durable and appear maintained and good
condition. Carpet wears quickly and painted gypsum board walls scuff easy with the emergency
activity and equipment around. The Apparatus bay doors are only 12 feet tall with less room inside at
duct and piping which limits possible equipment storage and operation. The building is secured and
conforming to current codes. Some question with ADA access with doors and step between office
and apparatus areas.
The shared facilities have limitations in function since they are being used in temporary
circumstances and with different purpose. The reuse of the upper maintenance building is good cold
storage for fire equipment and other city storage. The facility is not receiving required maintenance
and may become unusable in the near future. This is not space to be considered for the long term
storage need for equipment. The shared meeting/training room with Police (in lower level City Hall)
has heatlcoolinglhumidity issues which makes this space uncomfortable for training and poorly suited
for integrated electronic/technology systems. This space should be evaluated and there should be
consideration for larger training space conducive for both classroom education and physical training.
See pictures of these spaces. No other written description of these spaces provided.
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Stillwater Fire Facilities Assessment Study
1.0 EXECUTIVE SUMMARY
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1.1 GENERAL DESCRIPTION
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1.2 GENERAL CONDITIONS
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SJA Architects
Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
1.3 ANTICIPATED CAPITAL EXPENDITURES
The deficiencies and/or items currently requiring maintenance, repairs, or replacement are based on
our observations unless otherwise noted. Quantities are estimates and extrapolations from
representative areas observed. Unit prices and replacement costs are based on a combination of
construction cost guide data, our knowledge, and discussions with property managers, facilities
engineers, and/or individuals that are familiar with the local market.
Necessary Repairs
Necessary Repairs include repairs required to correct deficiencies observed during our site visit, such as
potentially unsafe conditions, building or fire code violations, or conditions that, if left unremedied, could
result in (or contribute to) critical system failure or a significant escalation of costs to repair/correct.
Total
$2,500
Suggested ADA Upgrades
Upgrades include those items observed that fall short of the standards currently set by the Americans with
Disabilities Act of 1990 regarding access to or within the building(s) and on-site common areas.
Adjust door pull to meet ADA requirements (doors
Total
$500
Suggested Upgrades
This section includes items that are not included in normal maintenance and are not addressed in the
reserve schedule, but the addition of which could extend the life of a particular element or system. These
items are not "necessary" but measures we believe should be considered to enhance the longevity of the
property .
1965 roof (probably replace 25 years ago)
and step at watch room - outswing door with step is trip hazard
Replace carpet in 5 years
Epoxy flooring over apparatus bay
Review elevator control for police and building night security
Explosion proof cabinet in SCBA - fill tanks
Training room exterior door - fix jamb and hardware to close
Total
$15,000
$25,000
$2,000
$7,50g
$500
$93,000
1.4 PROPERTY ESTIMATED REMAINING USEFUL LIFE
The improvements at the subject property have performed adequately since original construction.
Based on our observations, the structural and enclosure systems appear to be performing
satisfactorily. Therefore, provided that as components and systems age and/or fail, and repairs and
replacements are made in an appropriate and timely manner (see, for example, Section 1.3,
Anticipated Capital Expenditures), it is our opinion that this property's Estimated Remaining Useful
Life (ERUL) should be at least an additional 40 years, barring natural disasters. As the property ages,
however, the maintenance and replacement costs can be expected to increase for those site and
building elements that are replaceable.
SJA Architects
Duluth and 51. Cloud
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Stillwater Fire Facilities Assessment Study
2.0 GENERAL INFORMATION
2.1 SITE VISIT
Name of Reviewer
Date of Site Visit
Name
Stuart Glaser
Tom Ballis
2.2 SITE CONDITION
Applicable Zoning
Site Area
Pavement and
Parking Summary
Building Coverage
Hard Suiface Area
Landscaping/Open Area
Snow and Frost Zone
Proximity to Flood Plain
Maximum Wind Speed
Adjacent Property Usage
SJA Architects
Duluth and St. Cloud
Steve Kalkman
April 20, 2005
City Contact
Stillwater Fire Chief
Stillwater Deputy Chief
Telephone No.
651-351-4970
651-351-4970
The property zoned Public Administration Office
2.54 acres (approximately 109,578 sf) according to information
provided in existing drawings.
,!:{9..:..,qf..~t.r!:.!!.4..q!..4...?..q!..'E.!!.g,.SPr!:.q~!!..:........,..,................,..,..,..,........,..,..,......,.....L~~ .............................
,!:{9..:..,qf...9...'!.rp.9..r..t..,?..q':.!!:!.'!.fJ.!!p'qE.f!.~,::.".,...........,..,..,..,..,...........,.".....,.."....,..,....., j 0 ,......................................
,!:{9.,:...qf...qq,r..qg~..$p.r!:.~,I?~::......,........................................................................,..........JJ.Q..:f..~!..}...P~!!~.~...
,!:{9.,:...qf..!!.q,'!.4..i~f!PP.~4..-..1.E.~.I?~s..i.~,!.~..!!p.qE.f!.~,:.............................................L?.............................................
..!...C!Jq.!.,!.!..O',:..Pf...9.ffi.~.i.q.!..?...q':.'E..'!.g..!!p.q,c..f!.!!..:............................,.......................l..?.i.........................................
Unmarked area i 24+/-
.................................................................................................................................................,.....................+.....-...-..,
!:{9.,:..!if!.qll.i.':.~4..p.Y...[u..r..i.s..4..i.c..t..i.o..!!.q.!.:1,ll.,t.~.o..':.i..ty::...........................,.......L?7..?......................................
Fire Lanes: i Bituminous
........................,'........................................................................................................,....................................,..................................................,
Curbs: i Concrete
.....................................................................................................,.................................................................~...................................................
!.'r!:.':.~i.'!.g..?..qyf!..'1.1.~,'!.!..:........,..........................................................................................., i..~}.~~.~.2~~..............
,!::.9.,q.cJ.i.'!.g,Qp.r!..~,?..q,v..~!!!:.~!!.t.::.........................................................................................N!~.....................................
..p.':.i.y~!!.::...qp.':.9..'!.............,.............................................................................................................l..g.oncre.!~......................
StrifJin~: ! Painted
Estimated to be approximately 18,734 sf, or 17% of site.
Estimated to be approximately 50,406 sf paved area, or 46% of site.
Estimated to be approximately 40,544 sf open area, or 37% of site
(mostly hill and along drives). Some planned landscaping at the front
entry of City Hall.
Stillwater, MN is in 40 PSF snow load area and 3'-6" frost depth,
according to the 2003 Minnesota Building Code Amendments.
N/A
The fastest mile speed at 33' above ground is 90 mph, according to the
2000 International Building Code.
North:
East:
South:
Houses, Residential
City Hall (Municipal), Church
Open Parking, School
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Stillwater Fire Facilities Assessment Study
West:
W oods/Hill, Residential
2.3 BUILDING DATA
Number of Buildings
Number of Stories
Building Uses
Two buildings ( City Hall/Police and Fire Station)
Fire Station: One-story building with small mezzanine
Office, sleeping, apparatus, storage
Building Area
Buildin2
Office (4)
Apparatus
Sleeping rooms (2)
Dayroom
Lockers/shower/toilets
General storage
Equipment storage
Total Net Usable
Walls, circulation and systems
Total
Area
572 sf
5,700 sf
554 sf
600 sf
562 sf
48 sf
1,009 sf
9,045 sf
1,625 sf
10,670 sf
2.4 HISTORY
Year of Construction 1965
Major Capital Improvements 1996
2.5 CODE COMPLIANCE/ADA CHECKLIST
Code
I. Compliance with Building Code and Regulations
To the best of our knowledge and ability, the Consultants ascertain that the facility complies
with current building, fire and life safety codes, and that applicable certificates of occupancy
are current. Any possible building code related concerns are not required to be updated
immediately since the irregularities are acceptable based on "grandfathered allowances". Any
future remodeling of building spaces may require code upgrades to the most current and
stringent code by both Fire Marshal and/or Building Code Official.
The building is assumed under the 2000 IBC code to be type 5 A (combustible material I hour
rated) construction of B (office) occupancy. The building classification allows a 3 story
building of up to 18,000 SF. With the site open on the majority of all sides, fire sprinkled, and
one story, the building is allowed to be 108,000 sf.
2. Environmental Concerns
Opining on environmental condition of the property is outside the scope of this report.
Site and Parking
The buildings are considered to be a public accommodation and,
therefore, must be accessible to people with disabilities.
The Americans with Disabilities Act Accessibility Guidelines
(ADAAG) requires that one space be reserved as handicapped-
accessible and at least one space be van-accessible.
SJA Architects
Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
WA Barriers Checklist
NO. BUILDING m~luKY
1. Has an ADA review previously been completed for the property?
2. Does an ADA compliance plan exist for the property?
3. Has the plan been reviewed/approved by outside agencies
(architectural/engineering firms, building department, other agencies)?
4. Have any ADA related complaints been received in the past?
NO. BUILDING ACCESS
1. Are there an adequate number (per regulation) of wheelchair accessible
parking spaces available (96" wide/60" aisle)?
2. Is there at least one wheelchair accessible van parking space (96"
wide/96" aisle) for every 8 accessible?
3. Are accessible parking spaces located on the shortest accessible route of
travel from an accessible building entrance?
4. Does signage exist directing traffic to wheelchair accessible parking and
an accessible building entrance?
5. Is there a ramp from parking to an accessible building entry (1: 12 slope or
less)?
6. If the main entry is inaccessible; are there alternate accessible entries?
7. Is the accessible entry doorway at least 32" wide?
8. Is the entry door hardware easy to operate (lever/push-type with no
twisting required, not higher than 48" above floor)?
9. Are entry doors other than revolving doors available?
NO. INTERIOR ACCESS
1. Is the path of travel free of obstruction and wide enough for a wheelchair
(at least 60" wide)?
2. Are floor surfaces firm, stable, and slip resistant (carpets "wheelchair
friendly")?
3. Do obstacles (phone, fountains, etc.) protrude less than 4" into walkways
or corridors?
4. Are elevator controls low enough to be reached from a wheelchair (48"
front approach/54" side approach)?
5. Are there raised elevator markings in Braille and Standard Alphabet for
the blind?
6. Are there audible/visual signals inside cars and at elevator landings
indicating floor change?
7. Does strobe lightin~ exist in the corridors and toilet rooms?
NO. TOll..ET ROOMS
1. Are public toilet rooms located on an accessible route?
2. Are door handles push/pull or lever-type?
3. Are access doors wheelchair accessible (at least 32" wide)?
4. Are public toilet rooms large enough for wheelchair turnaround (60"
turning diameter)?
5. Are stall doors wheelchair accessible (at least 32" wide)?
6. Are grab bars provided in toilet stalls (33"-36" above floor)?
7. Do sinks provide clearance for a wheelchair to roll under (29" clearance)?
8. Are sink handles operable with one hand without grasping, pinching or
twisting?
9. Are exposed pipes under sinks sufficiently insulated against contact?
SJA Architects
Duluth and St. Cloud
YES NO NA COMMENTS
x 1996 addition
x
x
x
YES NO NA COMMENTS
x Not with garage and
emergency parking added
x
x
x
x
x
Accessible in front and
back
x
x
x
YES NO NA COMMENTS
x
x
x
x Not in FS
x Not in FS
x Not in FS
x
YES NO NA COMMENTS
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x
x
x
x
x
x
x
x
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Stillwater Fire Facilities Assessment Study
10. Are soap dispensers, towels, etc. reachable (48" from floor for frontal
approach., 54" for side annroach)?
II. Is the base of the mirror no more than 40" off the floor?
12. Are toilets between 17" and 19" high?
x
x
x
Entrances and
Principal Interiors
The main entrance to the fire station is in compliance with ADAAG.
Toilet Rooms
The toilet rooms in the building are considered to be in
compliance with ADAAG. These toilet rooms are located on the
first floor.
Elevators & Elevator Doors N/ A
Life Safety and Provisions
A fire alarm system is installed in this building.
SJA Architects
Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
3.0 CONSTRUCTION
Building and site construction and conditions have been determined by site observations and review of
original architectural drawings that were available on site. For description of concealed and inaccessible
construction, and/or equipment that is not operating, reliance has been placed on the opinion of property
personnel and/or previous reports.
Systems and elements typically exhibit deterioration commensurate with age and/or time lapse since last
maintenance. Condition assessments contained herein are not to be construed as an opinion of the quality
of an element or a guarantee of performance and/or remaining useful life. The condition of components,
elements, and materials are indicated as follows:
3.1 SITE IMPROVEMENTS
Component
Vehicular
Pavements
and Substrates
Curbing
Pedestrian
Pavements
Retaining Walls
Trash Container
Areas
Fences
Landscaping
Irrigation System
Topographic
Features
Site Drainage
Wetlands
Utility Service
Connections:
Electrical
Natural Gas
Water
Sanitary
Storm
Telephone/
Cable
Site Lighting
SJA Architects
Duluth and 51. Cloud
Construction and Comments
Bituminous
Concrete
Concrete
Landscape blocks
Open area with dumpsters - behind buildings
None
City Hall entry is very nice, others non-groomed
Hose bib
Sloped site; difficult entries in and out, parking is hidden in back, steep slope to
back of site with limited room for expansion
Drain to center of parking lot
None
Limited design documents were provided for review.
2 - 800 amp underground service
5 inch underground gas line
6 inch line from 12 inch water main; pump house on site
4 inch minimum underground gas line
48 inch storm drain between buildings
Underground service
Only on buildings, no lights in parking lot
Condition
fair
fair
fair
good
poor
fair
poor
fair
fair
good
good
good
I confirm
fair
good
poor
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Stillwater Fire Facilities Assessment Study
Component
Site Amenities
Signage
Fire Hydrants
Construction and C...~ents
Benches and historic bell
On City Hall building, non on fire station
One on site
iCondition
I' ::::
good
3.2 STRUCTURAL ELEMENTS
Introduction
Structure, in a building context, is the device for channeling loads that result from the use and/or presence of
the building to the ground. This portion of the report describes the structural elements of the building from the
substructure (the portions of the building below the ground) to the superstructure (the portion of the building
above the ground). Major components of the building structure include the foundation, elevated floor framing,
and roof framing. Additionally, independent structural elements attached to, or constructed within or on top of
the building including balconies, stairs, and penthouses, will be discussed.
Component
Geotechnical
Report
Site Survey
Construction
Documents
General
Foundation
Slab
Bldg. Structure:
Elevated Floor
Framing
Roof Framing
Balconies/
Walkways
Breezeway/Stair
Towers
Fireproofing
Penthouse
Framing
Construction and Comments
I Condition
None provided
1995 survey prior to 1996 construction ,fair
1996 construction documents and specifications for addition. No existing 1965 "fair
drawings I
Limited design documents were provided for review. I
Concrete footing and foundation wall good
Concrete slab; 6 inch at apparatus and 4 inch at typical good
Masonry exterior walls with precast concrete columns and beams good
Small mezzanine in apparatus; cast concrete fair
Precast double tee at 1965 and 8" plank at 1996
None
good
Existing 1965 breezeway with sun shaded glass
fair
1 hour construction mostly masonry ad concrete
None
good
3.3 EXTERIOR ENCLOSURE ELEMENTS
Introduction
Building exteriors are typically composed of a number of systems and materials designed to serve three main
purposes: 1) aesthetics, 2) weather resistance, and 3) structural support. Items included in the building exterior
assessment include wall assemblies, glass and glazing, doors, sealant, and roofing. In each case, the three main
purposes of the systems observed were considered.
SJA Architects
Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
Component Construction and Comments
Roofing and Flashing:
Main Roof Built-up bitumen roof with gravel on 1965.
Membrane Ballasted EPDM on the 1996
The estimated useful life of properly installed EPDM ballasted roof is
approximately 20 years.
ROOF SYSTEMS DATA
BUILDING ROOF
AREA
(If)
Sloped to drain 7,970
Fair/poor
ESTIMATED
REMAullllG
SERVICE
0-5
I Condition
Poor
good
ROOF SYSTEM
DATE GENERAL
INSTALLED CONDmON
COMMENTS
Repair leaks or
new roof
Maintain, repair as
necessary
I Not draining
Built-up bitumen
1985+/-
Sloped to drain 2,640
Ballasted EPDM
good
10-15
1996
Sloped to drain 60
I Adhered EPDM I
1996
fair
5
ROOF SYSTEMS SUMMARY
C'....'" I... ,......ON ! ESTlMATEOFRE~I.ulGSERVICELIFECl"~ I lV.lALAREA.,,';,!.d.llnJ!.lJI
Poor ! 1-3 !
"."...."..... ". "." "........,...." ".........." ......~....... .......... "...................... ............................ "..............". '............. ....... ....................' .....,... ". ............................. ..-.!......... ...................................................................................................
Fair/Poor i 3-5 ! 7,970 sf
................................".................,.........;......................................'.........................................................................................................,....................,."..........f...........................................................................................................
Fair i 5-8 i 60 sf
..".................................,......................".."...."....".................................."...............'............................."...,......................".........................,..........."...........L..................,..........................,.........................................................,
".9.<??~~~r.............."............l...~=.!.Q.............,....................,...............................'''........................................,............................................L.......................................................................................................,
Good j More than 10 ! 2,640 sf
Component
Drainage
Roof Accessories
Roof Warranty
Flashing and
Wall Caps
Balconies
Construction and Comments
Slope to internal drain. overflow drain 2 feet away
Roof hatch
Probably void
Metal cap flashing; bent on back of building by debris
No allowing roof drainage over the watch room.
None
Arcades None
Canopies None
Carports/ None
Drive-through
Skylights
Wall Assembly:
None
Masonry
SJA Architects
Duluth and St. Cloud
Condition
good
good
fair
fair
igood
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Stillwater Fire Facilities Assessment Study
Component
Exterior Wall
Finishes
Exterior Wall
Joints
Soffit,
Fascias, Trim
Curtain Wall,
Storefront,
Windows
Doors:
Main Entrances
Secondary
and Service
Entrances
Thermal
Insulation:
Roof/Attic
Walls
Floors
Foundation
Pest Risk
Construction and Comments
Face brick; un-insulated at 1965 and 2 inch rigid insulation at 1996 addition
Masonry jambs and sealed contraction joints
Metal cap flashing
Wood/ metal clad windows
Metal; painted
Metal; painted
Overhead doors; insulated sectional
Limited at 1965, minimal at 1996
R-12 rigid tapered insulation (1996).
R-12 rigid cavity masonry insulation (1996).
None observed.
R-12 rigid foundation insulation (1996).
Stillwater, MN is in a slight risk area for pests. There was no evidence of
infestation during our site visit. Since the property is urban, a pest inspection is I
not recommended.
3.4 INTERIOR FINISH ELEMENTS
Condition
fair
fair
fair
good
fair
fair
good
poor
fair/poor
fair/poor
fair/poor
Introduction
Interior items are those related to the visible components of building interior fmishes at the property. Items
included in the building interior assessment include the floors, walls, and ceilings.
Typical Interior Finishes
Office
Toilet/locker
Dayroom
Apparatus
Sleeping rooms
Equipment Storage
Circulation
SJA Architects
Duluth and St. Cloud
Carpet
Tile/ carpet
Carpet and VCT
Concrete
Carpet
Concrete
Carpet
Painted gypsum board
Painted CMU
Painted gypsum board
Painted CMU
Painted board
Painted CMU
Painted gypsum board
ACT
Painted gypsum board/ACT
ACT
Painted exposed concrete and piping
ACT
Painted exposed
ACT
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Stillwater Fire Facilities Assessment Study
Interior Doors
Toilet
Office
Apparatus
Sleeping room
3.5 EQUIPMENT
Component
Cabinets
Lockers
Wood
Wood
Steel
Wood
None
20 min
I hour
20 min
Passage/privacy
Office
Storage/office
Privacy
HM
HM
HM
HM
Constmction and CUll.ILLIents
Plastic laminate - kitchenldayroom
Steel- painted
3.6 VERTICAL TRANSPORTATION
Component
None
Constmction and C~............ents
3.7 HVAC SYSTEMS
! Condition
'good
good
Condition
Introduction
Mechanical items are those related to the readily visible components of the Heating, Ventilation, and Air-
Conditioning (HV AC) system installed at the facility. This assessment is only intended to be a general
overview of the installation and maintenance of the system as installed. Items included in the mechanical
assessment include heating, cooling, air distribution and ventilation.
System Description
The site reviewer's observation is only intended to be a general overview of the systems installed. Evaluation
of probable life cycle replacement, air balance reports or other technical evaluations can be provided by a
mechanical engineer or contactor under future contract.
Component
Air Distribution:
Supply
Return
Ventilation
Unit heater
Control Systems
SJA Architects
Duluth and St. Cloud
Constmction and C...............ents
Ceiling diffusers
Ceiling returns
Roof-top unit
Hot water radiation units under exterior windows
Pneumatic thermostat
. Condition
fair
fair
fair
good
fair
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Stillwater Fire Facilities Assessment Study
3.8 ELECTRICAL SYSTEMS
Introduction
Electrical items are related to the readily visible components of the electrical system installed at the facility.
This assessment is only intended to be a general overview of the installation and maintenance of the system as
installed.
System Description
The site reviewer's observation is only intended to be a general overview of the systems installed. Evaluation
of probable life cycle replacement, light level reports or other technical evaluations can be provided by a
electrical engineer or contactor under future contract.
Component
Service
Sub-service and
Distribution
I Condition
good
good
Construction and Comments
Underground to 2 - 800 amp in City Hall
2 panels: 100 amp, 3 phase, 4 wire and 225 amp, 3 phase, 4 wire
Lighting
Emergency
Generation
fair
2x4 florescent fixtures in office/ activity spaces. strip florescent in apparatus
Generator in City Hall
good
3.9 PLUMBING
Introduction
Plumbing items are related to the readily visible components of the plumbing system installed at the facility.
This assessment is only intended to be a general overview of the installation and maintenance of the system as
installed.
System Description
The site reviewer's observation is only intended to be a general overview of the systems installed. Evaluation
of probable life cycle replacement, water pressure reports or other technical evaluations can be provided by a
mechanical engineer or contactor under future contract.
The building water service is supplied city well on site with 12 inch main and 6 inch service.
The building is connected to the city sanitary sewer line.
The building has men and women toilets and showers that appear to be fully accessible.
There are 2-85 gallon gas water heaters. The heater appears to be in good condition.
3.10 FIRE SUPPRESSION AND LIFE SAFETY
Introduction
Life safety/fire protection items relate to the readily visible life safety/fire protection equipment installed at the
facility.
SJA Architects
Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
System Description
The site reviewer's observation is only intended to be a general overview of the systems installed. Items
included in the life safety/fire safety protection include sprinklers, fire hydrants, lighting, alarms, detectors,
manual pull stations, fire-rated construction, and air exhaust.
Component Construction and Comments
Suppression Wet system in office/activity and apparatus spaces
System Type:
Fire Alarm System located in apparatus near watch room door
Systems/
Monitoring
Fire Sensing and Smoke detectors in sleeping rooms, horn and strobe in toilets
Alarm Fixtures
Emergency Connected to generator
Lighting
Condition
good
good
good
!good
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Exit Signs
Exhaust
At exits except remove exit sign above door to apparatus near men's toilet
Carbon monoxide detectors and direct vehicle exhaust system in apparatus
fair
good
3.11 COMMUNICATIONS AND SECURITY
Introduction
Communication and security items relate to the visible equipment installed at the facility.
System Description
The site reviewer's observation is only intended to be a general overview of the systems installed. Items
included in the communications/security system include telecommunication, video documentation, data
collection, system protection and building security.
CV""l'v...ent Construction and Comments
Communication
System Type:
Incoming Underground
Service
Condition
good
Cable/Satellite Comcast
Video In training room
Data offices
Voice offices
Communication Watch room and police
Systems/
Monitoring
SJA Architects
Duluth and St. Cloud
good
~
'fair
'fair
fair
,good
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Stillwater Fire Facilities Assessment Study
Component
Construction and Comments
Condition
Surveillance and Limited; camera at police
Access Control
Systems/
Monitoring
poor
4.0 APPENDICES
. Building Observed
. Site and Floor Plan
SJA Architects
Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
SJA Architects
Duluth and 51. Cloud
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Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
1.0 QUALIFICATIONS
1.1 PURPOSE
The purpose of the Property Condition Assessment is to observe and document the conditions and
possible defects of readily visible materials and building systems, which might significantly affect the
value of the property, and to evaluate if conditions exist, which may have a significant impact on the
continued operation of the facility.
The observations, findings, and conclusions within this report are based on professional judgment and
information obtained during the course of this assessment.
City of Stillwater will use the information provided in this Property Condition Report to assist in
decisions regarding future maintenance and usability of this existing facility.
1.2 SCOPE
This report is based on observations made during an on-site review. The on-site review included a
site visit, limited interviews with property management and/or maintenance personnel and inquiries
to the local building, zoning, and fire departments (please reference 2.1, Individuals Interviewed), and
review of such drawings and other documents as were made available.
1.3 PROCEDURES
The on-site survey included observations of visible and readily accessible areas, visual observations
of site improvements, building exterior and enclosure systems, building structure, mechanical,
electrical, plumbing, and life safety/fire protection systems, conveyance systems, interior construction
and finishes, and general ADA compliance.
The observations were performed without testing, sampling, operating equipment, disassembling or
damaging the existing building systems. Assumptions regarding the overall condition of the property
have been developed based on a review of "representative" areas of the building. Consequently, certain
assumptions have been made regarding conditions and operating performance. As such, the schematic
methods and associated costs for the correction of identified deficiencies are based on observations,
and are also limited with respect to completeness.
1.4 LIMITATIONS
The opinions and recommendations contained herein are based on theon-site reviewer's observation
of construction, improvements, observable defects and deficiencies, review of available documents,
evaluation of the information provided, interviews with personnel familiar with the property, and the
condition and performance of systems and improvements.
No calculations have been performed to determine the adequacy of the facility's original design.
SJA Architects
Duluth and SI. Cloud
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Stillwater Fire Facilities Assessment Study
This report is intended to be read in its entirety. Information provided in a specific section may be
related and clarified by descriptions and discussions in another part of the report. Therefore,
interpretations and conclusions drawn by reviewing only isolated statements are the sole
responsibility of the reader.
The recommendations and opinions of cost provided herein are for observed deficiencies based on the
understanding that the facility will continue operating in its present occupancy classification.
The opinions and recommendations contained in this report shall not be construed as a warranty or
guarantee of the current performance or any future performance of the building, building systems, or
improvements.
1.5 USE AND RELIANCE RESTRICTIONS
The observations, findings, and conclusions contained in this report are based on the professional
judgment of a qualified professional experienced in this type of work using that degree of skill and
care normally exercised by reputable consultants performing similar services under like assignments
and circumstances.
This report has been prepared for the use and benefit of City of Stillwater, its consultants, agents, and
affiliated personnel. Reliance has been placed on the accuracy and disclosure of property conditions as
reported by management personnel with regard to equipment operation, condition of spaces and
concealed areas not observed or viewable, and for the disclosure of known problems, if any.
Possession of this report does not imply the right to publication, nor may it be used for any purpose by
anyone but City of Stillwater and, in any event, only in its entirety.
1.6 OPINION OF COST
The Opinion of Costs presented are for the readily visible materials and building system defects that
might significantly affect the value of the property for approximately the next ten years. These
opinions are based on approximate quantities and values. They do not constitute a warranty that all
items, which may require repair or replacement, are included.
The opinions presented are based on published unit price data and experience. These opinions should
not be intclplc,ed as a bid or offer to perform the work. All costs are stated in present value.
In evaluating the costs presented, it is important to understand that actual costs depend on such
factors as contractor expertise, previous contractor commitment, seasonal workload, insurance, and
bonding. These factors may cause wide variations in the actual cost provided from bidder to bidder.
In view of these limitations, the costs presented herein should be considered "order of magnitude" and
used for budgeting purposes only. Detail design and contractor bidding is recommended to determine
actual cost.
SJA Architects
Duluth and St. Cloud
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Stillwater Fire Facilities Assessment Study
Good:
1. 7 EVALUATION DEFINITIONS
Fair:
Poor:
Average to above-average condition for the building system or material assessed, with
consideration of its age, design, and geographical location. Generally, other than normal
maintenance, no work is recommended or required.
Average condition for the building system evaluated. Some work is required or
recommended, primarily due to the normal aging and wear of the building system, to
return the system to a good condition.
Below average condition for the building system evaluated. Significant work anticipated
to return the building system or material to an acceptable condition.
Unless stated otherwise in this report, the systems reviewed are considered to be in good condition
and their performance appears to be satisfactory.
1.8 COMMON ABBREVIATIONS
ALEC:
AlV:
BLDG:
BLKG:
BUR:
CF:
CIP:
CMP:
CMU:
DX
EIFS:
EPDM:
FT:
GFCI:
HID:
HP:
HVAC:
IBC:
Aluminum Emulsion Coating (Roof)
Audio Visual Device
Building
Blocking
Built-up Roof
Cubic Feet
Cast Iron Pipe or Cast-in-place
Corrugated Metal Pipe
Concrete Masonry Units (Concrete Block)
Direct Expansion
Exterior Insulation Finish System
Ethylene Propylene Diene Monomer (Roof)
Feet
Ground Fault Circuit Interrupter
High-Intensity Discharge (Lighting)
Horsepower
Heating, Ventilation and Air-Conditioning
International Building Code (Current)
1.9 REPORT TENSE
IN'
KVA:
LF:
MEP:
MP:
NO:
PVC:
QC:
IBC:
SD:
SF:
SY:
UBC:
VCT:
VAT:
VWC:
Inches
Kilovolt Amp
Linear Feet
Mechanical, Electrical, Plumbing
Manual Pull Station
Number
Poly Vinyl Chloride Pipe
Quality Control
International Building Code
Smoke Detector
Square Feet
Square Yard
Uniform Building Code (Past)
Vinyl Composition Tile
Vinyl Asbestos Tile
Vinyl Wall Covering
This report has been prepared in the present tense as it is intended to only describe conditions at the
time of the site observations.
SJA Architects
Duluth and St. Cloud
----------------
. . .
SFD Current Station ~es )onse Time CaJa)i ity
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DISCLAIMER
Emergency Services Consulting inc personnel and independent
contractors are not attorneys; they are specialized consultants and
facilitators. The services provided by Emergency Services Consulting
inc are performed in accordance with applicable professional standards
for emergency services. Emergency Services Consulting inc does not
assume any responsibility for legal matters or legal issues. Clients are
advised to seek the advice of competent legal counsel in connection with
the design or implementation of any potential solution, policy or
procedure recommended by Emergency Services Consulting inc.
Emergency Services Consulting inc does not make any investigation with
respect to a client's qualification or authorization to participate in
activities which may be outside the scope of the client's legal authority.
Emergency Services Consulting inc's compensation is not in any way
contingent upon the accuracy of all data provided to it. All work papers
and documents developed by Emergency Services Consulting inc during
the course of an engagement shall be and remain the property of
Emergency Services Consulting inc.
.
SINGLE HAULER MONTHLY GAR&E RATE SURVEY
AUGUST 2005
.
CITY
Contractor
Highland Sanitation
Susan 458-0043
Allied Waste (BFI)
Afton
I Bayport
Birchwood
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Jerry Pierre
Forest Lake
Forest Lake Sanitation
Betty 464-2321
Sr.
Extfa
30 Gal 60 Gal 90 Gal Charge
Updated August 22, 05
Bulk
Waste Appliance
Recycling Yardwaste
$ 15,18 $ 18.46 $ 21,64 $ 2,00
$ 7,19 $ 10,24 $ 12,18 $ 14,67 $ 1,251
Rates per 30 gal container - Sr, $7,90; 1 - $12.40; 2-
$13.70; 3 - $15,70; 4 - 18,70; 5+ - $22.40
I
$15,90
$16,90
2
discounted
rates based
on 75 Gallon
and 105 40 Gallon 75 Gallon
Gallon sizes container container
Yes
Yes
Yes
No
No
No No No No
ISingle sort recycling picked up 1 every 2 weeks - $4,75/month
$ 14,90 $ 16,90 $ 18,90 $5/$6/$8
Yes
No
No
No
Based on
container
size/per each
105 Gallon add'l tip of
container container
Compost site
where residents
deliver on their
own
Landfall Tennis Sanitation I Garbage is included as part of l10bile home lot rental I
Little Canada WM AND Allied (BFI) I $2, 75/ba~ $ 10,60 $ 12,19 $ 14.42 $2.751 Yes No No No
Annual clean up day where charge to residents
I Marine Waste Management $ 9,50 $ 11,00 $ 12,50 $ 13,75 $ 1.25 Yes No No No
Compost site 2 clean up
where residents days/year 2 clean up
deliver on their where bulk days/year where
own is taken bulk is taken
North St. Paul Allied Waste (BFI) NA $ 11,69 $ 12,59 $ 14,39 NA Yes No No No
$20,01 -
163 gal
IOak Park Heights Onyx NA 1$ 9,98 $ 11,20 $ 12,83 $ 1,50 I Yes Yes Yes No
IWhite Bear Lake Onyx $ 7,571 $ 9,17 $ 9,88 $ 11,23 $ 2,00 I Yes No No No
60 gallon $1,07 over
White Bear Twnshp Allied Waste (BFI) $10,67 $ 13,28 $ 14,36 $ 16,52 90 gallon Yes Yes Yes Yes
IWillernie Waste Management $ 8,07 $ 8,07 $ 12.31 $ 14.68 No Charge Yes No No No
STILLWA TER Waste Management $ 10.33 $ 12.92 $14.82 $16.79 $ 1.50 Yes Yes Yes Yes
~
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-15
August 16, 2005
SPECIAL MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present:
Absent:
Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
None
Staff Present:
City Administrator Hansen
Finance Director Harrison
Lynne Bertalmio, Library Director
Police Chief Dauffenbach
OTHER BUSINESS
Budqet Works hOD with Police and Librarv
Police Chief Dauffenbach provided an overview of Police Department operations and
reviewed the proposed budgets for the Police Department, Parking and Civil Defense.
Library Director Bertalmio reviewed the proposed budget for the Library.
Mayor Kimble adjourned the Special Meeting at 6:05 p.m.
REGULAR MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7:00 p.m.
Present:
Absent:
Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
None
Staff Present City Administrator Hansen
Finance Director Harrison
City Attorney Magnuson
Fire Chief Glaser
Public Works Director Eckles
Community Development Director Russell
City Clerk Ward
APPROVAL OF MINUTES
Motion by Council member Junker, seconded by Council member Milbrandt, to approve the
minutes of Aug. 2, 2005, Regular and Recessed meeting minutes. All in favor.
~
City Council Meeting - 05-15
August 16, 2005
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS .
Present and Adopt Resolution for Certificate of Appreciation for Darwin "Duke" Wald
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to adopt
Resolution 2005-177, awarding a Certificate of Appreciation to Darwin "Duke" Wald.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Mayor Kimble read the Certificate of Appreciation and thanked Mr. Wald for his service on the
Planning Commission from September 1991 to September 2005. Mr. Wald was present to
accept the Certificate.
Lona Lake Low Water Elevation Issues - Don McKenzie
Public Works Director Eckles introduced the discussion by giving a brief history of the
issues related to the Long Lake water elevation. He said there had been periodic high
water conditions through the mid-1990s. In 1995, the City undertook a study to come up
with a solution to the high water conditions. Because the water from Long Lake
discharges into Brown's Creek, a protected trout stream, the DNR has specific
conditions regarding how and when the water discharges downstream. The City
contracted with SEH for studies in 1997 and then completed its AUAR study in 1997.
Also the Brown's Creek Watershed District came into being and did hydrological studieA
of the lake to try to model appropriate lake level elevations based on full development o~
the watershed district, elevations that would provide flood protection for lakeshore
properties. All of the studies/models suggested an elevation of 889 feet, he said. Some
people felt that an elevation of 889 would impact recreational opportunities. In 2003, a
lake area advisory group formed to come up with a compromise that would protect
lakeshore properties as well as protect wildlife and maximize recreational opportunities.
The advisory group was unable to come up with a compromise, he said, and the final
decision regarding the lake level elevation was left to the City. The decision was made
to set the elevation at 890 feet, about a foot higher than the modeling assumptions
based on full development. A letter was sent to homeowners in October 2003 providing
information as to what they might expect for lake levels; no promises were made, he
said. After October 2003, there were a number of discussions with the DNR, Brown's
Creek Watershed District, engineers and staff. A whole series of modeling events were
looked at that would provide 1 OO-year event protection to all affected property owners.
With 1 OO-year protection there could still be significant storm events, such as the storm
of 1987, where some properties could have water in the basements. As a result, the
level of the weir was lowered about 2 inches, he said. Perhaps the modeling
overestimated the daily average water level. That, coupled with this summer's hot
weather pattern and water evaporation rates, has resulted in a lake level of about 6
inches lower than some folks were hoping for, he concluded.
Don McKenzie, 12620 72nd St. N., addressed the Council. He said he along with Jim .
Ehrhart and Joe Arndt did a sampling of lakeshore property owners regarding the
Page 2 of 9
,.
City Council Meeting - 05-15
August 16,2005
.
current lake level. Major issues of concern, he said, were the poor navigability of the
lake due to the low water level and poor shoreline aesthetics. A list of signatures of
residents asking that the weir at 72nd Street be modified was provided and included in
the agenda packet. He said residents are not asking that the lake level be raised
beyond what residents thought was the compromise level set by the City. The bottom
line, he said, is that the new weir is not controlling the lake to the level residents
expected. According to the October 2003 letter sent to property owners, also included in
the packet, the proposed control elevation of 890 feet would yield an average summer
elevation of 890.2-890.3, essentially unchanged from what it has been in previous
years. Another document stated lake levels at or above 890.0 feet are expected to
occur, on average, 67 percent of the time during the recreational season - May 1 to
Sept. 15. However, Mr. McKenzie said the new control system, which includes a V
notch, allows for continuous outflow and the average lake elevation has dropped to
889.37, he said, one foot below what was stated. Regarding the concern for flood
protection, Mr. McKenzie's material indicated that the lowest basement elevation, the
Ehrhart residence on Marine Circle, is 894.19 and that basement has never flooded due
to lake levels, a statement confirmed by Mr. Ehrhart.
.
The request, Mr. McKenzie said, is to modify the weir to provide the lake elevation that
the Council approved and was promised to the lakeshore owners. He said one option
would be to plug the V slot in the weir or to raise the weir and slot at least one foot to
allow the water level to reach the planned average level and still provide continuous
water outflow for downstream habitat.
Mr. Eckles responded that the idea of some type of notch system was discussed many
times. The slot allows a continuous outflow of a minor amount of water to replenish the
wetlands and creek system downstream. Without any notch, the result is a "flashy"
system, and a tidal wave downstream every time it rains. He also noted that the 889
level is what is needed to provide spring snowmelt protection, which he said is more
critical than a 1 OO-year storm event. He also noted that all of the modeling assumes full
development in the watershed district and that has not occurred yet.
Councilmember Milbrandt noted that the weir was dropped 2 inches in the process of
the final tweaking of the system and the V goes down another 11 inches, resulting in a
13-inch potential spread from the residents perceptions/expectations. Several council
members asked about the possibility of plugging the V notch as a temporary measure to
see what happens to the lake elevation. Mr. Eckles responded that would not be
possible without the approval of the various permitting agencies as those agencies'
approval was based on a certain set of plans and specifications. City Administrator
Hansen said the City could talk to the various agencies if that is the Council's wish.
Councilmember Polehna said he thought Brown's Creek Watershed District should be
involved, rather than the City assuming all the responsibility. Councilmember Polehna
also said he thought other issues with Long Lake ought to be addressed, issues such as
silting at the south end of the lake and the presence of goldfish.
.
Page 3 of 9
...
City Council Meeting - 05-15
August 16, 2005
Kay Peterson, 7130 Mid Oaks, asked to address the Council before the Council took .
any action. She read a letter expressing appreciation for the new weir system. She said
the system is working well and she and her husband would not favor any change. She
said the V notch is vital to the total design and any changes would violate the DNR and
Brown's Creek Watershed District permits. She said boats have been navigating the
lake all summer. And she suggested that changing the lake elevation to provide a little
more ease of navigation for a few people is frivolous compared with providing flood
protection for all residents. She concluded by asking that no changes be made to the
new outlet and noted that many residents potentially affected by any change were
unable to attend the meeting.
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki to direct staff to
check with the various permitting agencies to see what the City can or cannot do via the
existing permit and to explore options available to the City and to have Mr. Eckles met with Mr.
McKenzie to agree on elevation figures. All in favor.
Mayor Kimble recessed the meeting at 8:25 p.m.
Mayor Kimble reconvened the meeting at 8:35 p.m.
OPEN FORUM
Bruce Ehlers, 110 Lakeside Drive, representing the Lakeview Harbor Association, .
asked that Public Works Director Eckles provide him with an update, via e-mail, as to
any progress being made to correct previously raised concerns about the erosion
problems being caused by storm sewer drainage that is impacting the Harbor
Association's docks. Mr. Eckles said work is going forward to address the problem and
said he would provide Mr. Ehlers with the requested update.
STAFF REPORTS
Fire Chief Glaser reported that the Grant City Council at its Aug. 2 meeting formally
changed the fire service boundaries effective Sept. 1 and also took action approving the
service contract with the Stillwater Department for the next three years.
Public Works Director Eckles reported that the public meeting to explain the results of
the McKusick Lake water quality study was scheduled to take place at 6:30 p.m. Aug.
24 at City Hall; all interested residents were invited to attend, he said. Council member
Milbrandt asked that Public Access Channels be contacted to see if it would be possible
to tape the meeting for airing on the local Access Channel.
Mr. Eckles also noted that a meeting was scheduled for 7 p.m. Aug. 17 to discuss
playground design options for Schulenberg Park. Councilmember Harycki said he had
not been notified of the meeting and asked about the notification process. Community
Development Director Russell said he would check into that matter.
Mr. Eckles said a decision had been reached on the type of play structure to be installee
at the Settler's Glen Park. He said the developer would reimburse the City for $42,500
of the $43,500 cost for the structure. He said staff would like to move forward with the
Page 4 of 9
City Council Meeting - 0.5-15
August 16, 20.0.5
.
purchase and installation of the equipment. Council member Milbrandt asked if the Park
Board had reviewed the plans. Mr. Russell explained that the Park Board had reviewed
the park design but not the specific equipment.
Motion by Councilmember Harycki, seconded by Councilmember Polehna, to authorize
proceeding with the purchase of the play structure for Settler's Glen Park. All in favor.
CONSENT AGENDA*
Motion by Councilmember Junker, seconded by Councilmember Milbrandt, to approve the
Consent Agenda.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
.
Resolution 2005-173, directing payment of bills
Resolution 2005-174, approval of contract with Century College for Police Department
Training
Possible approval of installation of banner - St. Michael's Church - Merry Mall -
October 21-November 13, 20.0.5
Possible approval of installation of banner - Christmas at the Historic Courthouse -
November 4-21,20.0.5
Possible approval of installation of banner - Valley Chamber Chorale - November 21
20.0.5 - December 11, 20.0.5
Possible approval of installation of banner - Valley Chamber Choral - January 20.-
February 12, 20.0.6.
Possible approval of installation of banner - Stillwater Bridal Affair - Historic Court
House - February 10.-27, 20.0.6
Possible approval of installation of banner - Valley Chamber Chorale - April 14-30.,
20.0.6
Possible approval of installation of banner - America's Walk for Diabetes - September
9-0ctober 2,20.0.5.
Possible approval of special event request - Trinity Lutheran Church - Family
Fun/Run/Walk - Saturday, September 17, 20.0.5
Request to purchase cash register terminal - St. Croix Valley Recreation Center
Request to purchase play equipment for the park in the Settler's Glen Development
Request to purchase four Minitor V radio pagers - Fire Department
Resolution 2005-175, approving Agreement with CBIZ Benefits & Insurance Services,
Inc.
Resolution 2005-176, approving land surveyor's certificate of correction to plat
PUBLIC HEARINGS
.
This is the date and time for a oublic hearina to consider a new On Sale and Sunday Iiauor
license for Lumberiacks of Stillwater. Inc.. DBA: The Old Sawmill Grill and Bar located at 1820.
Market Drive. Stillwater. MN. aoolicant Chad Decosse
Page 5 of 9
City Council Meeting - 05-15
August 16, 2005
Mayor Kimble referred to Clerk Ward's memo that the issuance of the license is subject to.
the pertinent background checks and required State approvals. Mayor Kimble opened the
public hearing. No comments were received, and the hearing was closed. Councilmember
Junker asked for clarification of the prior issuance of a license for the location in question.
City Attorney Magnuson said the license was approved but never issued to Pony Sports
Bar due to a problem with a sub-lease for the location. The owner of the building has
consented to a lease with this applicant, he said.
Motion by Council member Junker, seconded by Councilmember Milbrandt, to adopt
Resolution 2005-178, Approving Transfer of Ownership of On-Sale and Sunday License
from Ponies Sports Bar & Grill, Inc., DBA: Ponies Sports Bar & Grill to Lumberjacks of
Stillwater, Inc., DBA: The Old Sawmill Grill & Bar
Ayes: Councilmembers Harycki, Junker, Milbrandt and Polehna and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
Possible approval of addendum to develooers aoreements for Settler's Glen yth and 8th
Addition (tabled from Auoust 2nd meeting)
City Attorney Magnuson said the addendum had been e-mailed to the developer. Jay
Liberacki, representing the developer, said the agreement had been received and .
signed.
Motion by Council member Junker, seconded by Councilmember Polehna, to ado~t Resolution
2005-179, approval of Addendum to Developers Agreements for Settler's Glen yt and 8th
Additions
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
4th Street/Elm Street Ravine imorovement costs and possible acceotino of ~uotes and
awardino contract (tabled from Auoust 2nd meetino)
Public Works Director Eckles said quotes for the improvements/repairs were quite good.
The low bid was $29,150, while a cost of about $40,000 had been anticipated. He noted
the quote does not include needed restoration work, such as seeding; that will be bid
separately, he said.
Motion by Council member Junker, seconded by Council member Harycki, to adopt Resolution
2005-180, Accepting Quotes and Awarding Contract for 4th and Hickory Storm Sewer Repairs
(Project 2005-04).
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
.
Page 6 of 9
City Council Meeting - 05-15
August 16,2005
. NEW BUSINESS
possible approval of Development Aareement for Meadowview Ridae.
City Attorney Magnuson said the agreement is needed because the developers must
undertake some road construction. He said both Public Works Director Eckles and
Community Development Director Russell had reviewed the agreement.
Councilmember Milbrandt questioned the amount of required park dedication. Mr.
Russell noted that the second draft provides for a park dedication fee of $3,800 per lot,
not $3,800 for the entire development.
Motion by Councilmember Junker, seconded by Councilmember Milbrandt, to adopt
Resolution 2005-181, approval of Developers Agreement for Meadowview Ridge.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of resolutions Declarina Cost to be Assessed. and Orderina Preparation of
Proposed Assessments for 2005 Street Imorovement Proiect. Pine Street Rehabilitation
Proiect. and Boutwell Road Improvement Proiect
.
Motion Council member Milbrandt, seconded by Councilmember Polehna, to adopt Resolution
2005-182, resolution Declaring Costs to be Assessed and Ordering Preparation of Proposed
Assessment for 2005 Street Improvements (Project No. 2005-02).
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble.
Nays: None
Motion by Councilmember Milbrandt, seconded by Councilmember Junker, to adopt
Resolution 2005-183, Resolution Declaring Costs to be Assessed and Ordering the
Preparation of Proposed Assessment for Pine Street Concrete Rehabilitation Project (Project
No. 2003-14)
Ayes; Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to adopt
Resolution 2005-184, resolution Declaring Costs to be Assessed and Ordering Preparation of
Proposed Assessment for Boutwell Road Improvements (Project No. 2005-05)
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible approval of Resolutions Callina for Assessment Hearina for 2005 Street Improvement
. Proiect. Pine Street Rehabilitation Proiect. and Boutwell Road Improvement Proiect
Page 7 of 9
City Council Meeting - 05-15
August 16, 2005
Motion by Council member Milbrandt, seconded by Council member Harycki, adopt ResolutiO.
2005-185, resolution Calling for Hearing on Proposed Assessment for 2005 Street
Improvement Project (Project 2005-02).
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Motion by Councilmember Polehna, seconded by Council member Junker, to adopt Resolution
2005-186, resolution Calling for Hearing on Proposed Assessment for Pine Street Concrete
Rehabilitation Project (Project 2003-14).
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Motion by Council member Junker, seconded by Councilmember Milbrandt, to adopt
Resolution 2005-187, resolution Calling for Hearing on Proposed Assessment for Boutwell
Road Improvement Project (Project 2005-05).
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
Possible aoproval of variance extension for 504 West Olive
Councilmember Milbrandt suggested that a condition be added that the new owner
present any proposed changes in plans.
.
Motion by Councilmember Harycki, seconded by Councilmember Junker, to adopt Resolution
2005-188, approval of Variance Extension for 504 West Olive with condition.
Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Nays: None
COUNCIL REQUEST ITEMS
Council member Junker commended staff - Mr. Eckles, Tim Moore and Shawn Sanders
-- on the repair work completed in the South Fifth and South Sixth Street project areas.
Councilmember Polehna asked when the second lift would be completed; Mr. Eckles
said that would likely be done before winter.
Councilmember Harycki said he had received a call from a resident inquiring about the
City obtaining larger recycling bins. City Administrator Hansen responded that staff is
working on that issue.
.
Page 8 of 9
City Council Meeting - 05-15
August 16,2005
4t ADJOURNMENT
Motion by Councilmember Junker, seconded by Councilmember Harycki, to adjourn at 9:03
p.m.
ATIEST:
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
.
Resolution 2005-173, directing payment of bills
Resolution 2005-174, approval of contract with Century College for Police Department
Training
Resolution 2005-175, approving Agreement with CBIZ Benefits & Insurance Services,
Inc.
Resolution 2005-176, approving land surveyor's certificate of correction to plat
Resolution 2005-177, awarding a Certificate of Appreciation to Darwin "Duke" Wald.
Resolution 2005-178, Approving Transfer of Ownership of On-Sale and Sunday
License from Ponies Sports Bar & Grill, Inc., DBA: Ponies Sports Bar & Grill to
Lumberjacks of Stillwater, Inc., DBA: The Old Sawmill Grill & Bar
Resolution 2005-179, approval of Addendum to Developers Agreements for Settler's
Glen ih and 8th Additions
Resolution 2005-180, Accepting Quotes and Awarding Contract for 4 th and Hickory
Storm Sewer Repairs (Project 2005-04)
Resolution 2005-181, approval of Developers Agreement for Meadowview Ridge
Resolution 2005-182, Resolution Declaring Costs to be Assessed and Ordering
Preparation of Proposed Assessment for 2005 Street Improvements (Project No. 2005-
02)
Resolution 2005-183, Resolution Declaring Costs to be Assessed and Ordering the
Preparation of Proposed Assessment for Pine Street Concrete Rehabilitation Project
(Project No. 2003-14)
Resolution 2005-184, Resolution Declaring Costs to be Assessed and Ordering
Preparation of Proposed Assessment for Boutwell Road Improvements (Project No.
2005-05)
Resolution 2005-185, Resolution Calling for Hearing on Proposed Assessment for
2005 Street Improvement Project (Project 2005-02)
Resolution 2005-186, Resolution Calling for Hearing on Proposed Assessment for Pine
Street Concrete Rehabilitation Project (Project 2003-14)
Resolution 2005-187, Resolution Calling for Hearing on Proposed Assessment for
Boutwell Road Improvement Project (Project 2005-05)
Resolution 2005-188, approval of Variance Extension for 504 West Olive
.
Page 9 of 9
.
.
.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-16
August 23, 2005
SPECIAL MEETING
4:30 P.M.
Acting Mayor Junker called the meeting to order at 4:30 p.m.
Present:
Council members Polehna, Milbrandt, Harycki, Junker and Mayor Kimble (arrived
at 4:50 p.m)
None
Absent:
Others Present:
City Administrator Hansen
Public Works Director Eckles
Public Works Superintendent Thomsen
Assistant Public Works Superintendent Chaves
Director of Administration Knauss
Community Development Director Russell
City Attorney Magnuson
Finance Director Harrison
OTHER BUSINESS
Budqet WorkshoD
Public Works Director Eckles, Public Works Superintendent Thomsen, Assistant Public
Works Superintendent Chaves provided an operation report on Public Works and
Engineering. They also reviewed the proposed budgets for streets, parks, shop, sewer
enterprise fund, and engineering.
Fire Chief Glaser provided an operations review of the department and presented the
proposed budget for the Fire Department.
Recreation Center Manager Brady reviewed the proposed budget for the operation of
the St. Croix Valley Recreation Center. He also reviewed various activities held at the
Recreation Center.
Director of Administration Knauss reviewed the proposed budgets for Elections,
Administration, Plant City Hall, and MIS.
Community Development Director Russell reviewed the proposed budget for
Community Development and the Building Department.
City Attorney Magnuson reviewed the proposed budget for legal services.
Finance Director Harrison reviewed the proposed budget for the finance department.
City Council Meeting - 04-19
August 31, 2004
City Administrator Hansen reviewed the Mayor & Council, Unallocated and Special .
Events budgets.
City Administrator summarized the entire budget as well as any impact to the residents.
Motion by Councilmember Junker, seconded by Councilmember Polehna to accept the budget
as presented with a change in the retainer item in the City Attorney's budget.
ADJOURNMENT
Motion by Councilmember Milbrandt, seconded by Councilmember Harycki to adjourn the
meeting at 9:25 p.m.
Jay L. Kimble, Mayor
ATTEST:
Larry D. Hansen, City Administrator
.
.
Page 2 of 2
Cit~ O~
g UQQwatetl, u\Ai~~egota
cp tlOcQamatio~
WHEREAS, the financial planning process allows individuals to achieve their
dreams by empowering them to identify and manage realistic financial goals and
negotiate the financial barriers that arise at every stage of life;
WHEREAS, everyone can benefit from knowing about the value of financial
planning and where to turn for objective financial advice;
WHEREAS, the Financial Planning Association is the membership organization
for the financial planning community, representing 29,000 members dedicated
to supporting the financial planning process as a way to help individuals achieve
their goals and dreams;
.
WHEREAS, the Financial Planning Association believes that everyone needs
objective advice to make smart financial decisions and that when seeking the
advice of a financial planner, the planner should be a CFP professional;
WHEREAS, the Financial Planning Association is dedicated to helping
individuals discover the value of financial planning:
NOW THEREFORE, I, JAY L. KIMBLE, THE MAYOR OF THE CITY OF
STILL WATER, by authority vested in me, do hereby proclaim October 3-9,2005 as
FINANCIAL PLANNING WEEK in Stillwater.
IN WITNESS WHEREOF, I have
hereunto set my hand and caused the Seal of
the City of Stillwater to be affixed this 20th
day of September, 2005.
uUa~o/[
,
.
.
.
~
~(Q)P'lf
Michael P. Severin
8012 - 50th Street North
P.O. Box 165
Lake Elmo, MN 55042
August24,2005
Mayor Jay L. Kimble
412 West Elm Street
Stillwater, MN 55082
Councilmember Wally Milbrandt
172 Mallard Court
Stillwater, MN 55082
Councilmember David Junker
615 East St. Louis
Stillwater, MN 55082
Councilmember Michael Polehna
1100 Northland Avenue
Stillwater, MN 55082
Councilmember Ken Harycki
2004 Hazel Court
Stillwater, MN 55082
Dear Mayor and Stillwater Councilmembers:
I am an adult hockey player who helped organize and has kept a group of the so-called
"Old Timers" skating in Stillwater for approximately 25 years. We continue to skate year
round and have a very dedicated group of skaters who participate for the fun and
exercise that hockey offers.
Upon receiving our winter schedule, it was disappointing to see that over half of our ice
time (17 hours) puts us on the ice at 10:25 p.m.
Through the years we learned to accept a certain amount of late ice, especially when
the only sheet of ice was Lily Lake Arena. Them am now three sheets of ice and our
late hours continue to increase and get worse.
I am very aware of the priority with which the ice time is allocated during the season.
Many of our players are now or have been involved in the hockey association, with our
kids skating and many of us involved in coaching, including myself.
I could be wrong, but I do not believe that the St. Croix Valley Recreation Center was
built exclusively for the hockey association, especially since it is operated and, in part,
funded by city tax dollars.
As of now, we feel we are being forced out, as many of our players feel that the amount
of late hours are not worth the time and money. Our participation in adult hockey will
surely decline due to the schedule and we will be unable to afford the ice due to lack of
~
,
Mayor and Councilmembers
August 24, 2005
Page Two. . . . . .
.
players. I feel that a couple hours a week, scheduled in for other hockey players in the
community is not too much to ask.
Many of us gained our hockey experience and love for the game in the same hockey
association that now uses the arena. The fact that adults, some of us 50 and older, are
still playing the game, is a credit to the hockey association. Youth hockey should go
beyond bantams and high school and, hopefully, some will continue to play weil into
their adult life, as we do.
If we are going to spend so much time and money teaching the game, shouldn't we set
a few hours aside for players to continue playing the game if they choose to do so?
We are not trying to take ice away from the kids, we are only asking what is fair and
reasonable. Coming home from a night of ice hockey after midnight is a hard thing to
do, and unfortunately takes the fun out of it. It is sure to affect our numbers and may
be the end of our participation.
.
There are some of us who think that the hours are also a little late for the kids. Getting
off the ice past 10:00 p.m. on a school night means that a lot of them are not in bed
sleeping until almost midnight. Some who think that the hours are late still have kids in
the program.
I would ask the council, if you participated in a recreational activity, be it hockey,
basketball, soccer or any other sport, would you consider starting at 10:25 p.m. a little
late? I know of no other recreational activity that requires participants to start at 10:30
p.m.
I am asking the Council to take a look at this situation and possibly consider that setting
a couple of hours a week aside for the adult hockey players in the community is not an
unreasonable thing to ask. As it stands now, our group will not be able to take the late
hours that are scheduled and we are hoping that it is possible for the City to find a way
to free up an hour a week for our players. If not, we'll have to give up the late ice time
and unfortunately it could be the end of our participation in the sport.
Thank you for your consideration.
Sincerely,
.
Michael P. Severin
cc: City Administrator
~
08/23/2005 10:40 5514302415
.
.
.
STCRO IX"jALLEyFECCTR
FAGE Vi?
ST. CROIX VALLEY ICE ARENAlFIELDHOUSE
LILY LAKE ICE ARENA (
PROPOSED PRlORlTY USE CLASSIFICATION POLICY j
1.
Facility programs including, but nOt limited to, lessons, leagues7 open skating, open
patch/freestyle, open hockey, open running track, open soccer, batting cage lise, golf practice,
pitch catch and walking clubs of various ages in the ice arena or fieldhouse.
2.
Stillwater Area High School varsity and junior varsity programs including, but not limited to,
boys or girls hockey, boys or girls soccer, boys or girls track and field, boys or girls
baseball/softball, football and other programs in the ice arena or fieldhouse.
'"
J.
Other non-profit programs located within the boundaries of Independent School District 834~
including youth group programs (e.g., hockey association; soccer association, etc.), and other
non-profit organizations.
4_
Other School District 834 activities, and, inocated within the District boundaries, other private
school and church sponsored activities, and adult athletic associations who have at least 50% of
participation based with home or business address within School District 834.
5.
General Public group usage who have at least 50% of participation based with home or business
address within the boundaries of School District 834.
6. Non resident groups.
"-
LOCATION:6514302415
RX TIME 08/23 '05 10:47
.'
"
MEMORAJ"JDUM OF UNDERSTANDING
BET\VEEN
THE CITY OF STILL WATER
AND
THE STILL WA TER AREA HOCKEY ASSOCL;\ TION
.
1. It is recognized that the Stillwater Area Hockey Association ('"Association'") is a
significant contributor toward the financing of the St. Croix Valley Recreation Center
('"Center") ice arena facilities constructed in 1998. The Association is also recognized
as a significant purchaser of ice time hours.
2. It is anticipated that the construction and operation of the proposed second sheet of
ice at the Center will provide a minimum of 1600 ice time hours during the \vinter
season (October to April of each year) for use by the Association at the three ice
arena facilities.
3. The City of Stillwater will work with the Association and all other user groups to
fairly distribute ice time rental hours between all user groups and to provide a
reasonable schedule of prime time as \vell as non-prime time rental hours to the
Association at the three facilities.
4. The following ice time distribution schedule will generally be followed:
1. Ice Time Distribution for Stillwater Area Hockev Association. The City of .
Stillwater will provide up to 1600 hours of ice time annually beginning the
first week of October and ending the 2nd week of March in accordance
with the distribution schedule generally set forth as follow's:
1. Weekdav Hours: 800 weekday hours will be reserved for the
Association.
A. These hours will consist of 200-4 hour blocks of time
scheduled between 5:00 P.M. and 10:30 P.M.
B. The 200-4 hour blocks of time will be scheduled at all three
sheet of ice as available week to week.
C. The City will try to provide these blocks of time in 10-4 hour
blocks per week.
2. Weekend hours: 800 weekend hours will be reserved for the
Association.
A. 200-4 hour blocks of time \vill be provided. The City \vill
attempt to provide the blocks of time equally Saturdays and
Sundays.
B. The blocks of time \vill be distributed as available at the 3
sheets of ice.
C. The City will attempt to provide the time in 5-4 hour blocks of
time on Saturdays and Sundays.
.
..' ,
.
.
.
Page 2.
II.
It is understood that the ice time distribution schedule generally set for:.h
above is intended to be used as guide to ensure the fair distribution of ice
time among the users of the facilities and to avoid front end, back or
holiday loading of ice time rental hours. Strict adherence to the schedule
may not alwa~'s be practical and may be subject to cha.'lge. The Cit'j of
StiJIwater v.-ill attempt to fairly distribute rental adjustments between the
user groups and will work with the Association a.'ld ether users to arrange
mutually agreeable alternatives.
III. It is also understood that the Association will use its best efforts to
purchase the hours stated herein, and that upon approval of the ice time
schedule by the City for the Association each season, the Association will
use its best efforts to utilize all of the hours purchased for the season.
A~, //j?! ~~
U /;r~e--/
Association President
Date / } / / &
I
1999
D3!e
1999
"
I
LIST OF BILLS
. EXHIBIT" A" TO RESOLUTION #2005-189
3AA Hockey Program
3D Specialties, Inc.
A.w.1. Diversified LLC
Abrahamson Nurseries
ADP Screening & Selection Serv
Aggregate Industries
Allied Blacktop
Amdahl Locksmith
Ancom Communications
Arch Wireless
Aspen Mills
Bell's Trucking
Bonestroo, Rosen, Anderlik
Braun Pump & controls
Brines Market
Bryan Rock Products
Cardinal Tracking, Inc.
Carquest
Carr, Thomas
Cartridge World
. Cashman, James
Chemsearch
Cingular Wireless
City of Cottage Grove
City of Oakdale
City of Woodbury
Clarey's Safety Equipment
Clark, Luann
Coca Cola
Comcast
Computer Services of Florida
Coordinated Business Systems
County Materials Corp
Cub Foods
Cummins NPower, LLC
Dakota County Receiving Center
Ebner, Colleen
Emergency Apparatus Maintenance
Fairmont Plumbing & Heating
Farrell, Judy
Fire Equipment Specialties, Inc
First Line Beverage Inc.
. Forestry Supplier, Inc
Fox Valley Systems
Gall's
GCR Minneapolis Truck Tire Ctr
Ad in Girls Hockey Tournament Program
2-3/8" x 12 SS15 Round PI
Tire Storage Rack
Retain Wall (Poplar Street), Rain Gardens
Drug Screen
Fill Sand
2005 Street Seal Coating
Service Call & Repair
Motorola Portable Radio
Pager Service
Uniforms
Fire Cleanup at 324 E. Wilkin St
Professional Services
Repair to Brick Street Lift Station
Budget Meeting Lunches
Gravel
Labor & Parts to Repair Parking Equipment
Equipment Repair Supplies
Refund from Variance Application
Refill Ink
CDBG Contractor Overage Charges
Chemicals for Parks
Cell Phone
Police Officers for LJD'S
Police Officers for LJD'S
Police Officers for LJD'S
Strobe Light, Strobe Tube, Camera Battery
Cleaning At Public Works
Soda for Concessions
Cable
Final 50% for Security Camera, Coax Wire
Maintenance Contract
ADJ Concrete Ring
Board & Commission Picnic
Service Call & Repair
July 2005 Drunk Driver Transport
Refund Park Deposit Fee
Repair to Pump 6108
Test and Reports for RPZ Valve
CDBG Contractor Overage Charges
Streamlight Litebox Replacement Battery
Concession Supplies
Tape, Paint, Hazardous Material Tape
Equipment Repair Supplies
Oxygen Bag, Aluminum Cylinder, Medic Bag
Tires
125.00
747,91
1,800,00
5,669.09
120,00
15.41
94,828,34
143,00
1,096.16
38.34
518.14
5,000,00
6,233.98
1,956.07
53,23
503.47
455,87
120,65
100,00
10,64
600.00
3,011,39
45.77
4,50075
2,520,00
2,287,68
641,03
210.00
1,188.00
68,33
4,252.00
321.26
852.00
880.52
257.72
660.00
50,00
1,018.43
330,00
775.00
50,89
459.33
287.06
141.63
711,32
724.46
EXHIBIT" A" TO RESOLUTION #2005-189
General Security Services Corp
GFOA
Glewwe Doors
Grand Prix Vending
Greeder & Mondor Electric Co.
Green, Nancy
Hansen, Larry
Hansen, Steve
Heritage Printing
Holiday
Imagineering
Insight
Integra Telecom, Inc
Knauss, Chantell
Krakowski, Molly
Lake Management, Inc.
Larson, Gerri
Lawton, James J III
Layman, Colleen
League of MN Cities
M.R. Danielson Advertising
Magnuson Law Firm
Matrix Communication, Inc
Mauschbaugh, Sherry
Menards
Meredith, Nathan
Mil Life
MN Office of Enterprise
MTI Distributing
Northshore Compressors
Northwood Power Equipment
O'Laughlin, Margaret
Office Depot
Office Max
Otto, Becky
Parts Associates Inc
PC Solutions
Quill Corp
R & R Specialties, Inc.
Russell, Stephen
Schwartz, Jane
Sentry Systems, Inc
Signal Pro Equipment
Spartan Promotional Group
Sprint PCS
Stick Wizard
Stillwater Gazette
Alarm System Monitoring
Membership Dues & Conference Fees
Equipment Repair Supplies
Concession Supplies, Fancy Lollypops
Repair to Aiple Lift Station, & PW Building
CDBG Contractor Overage Charges
Board & Commission Picnic
Investigator Clothes Reimbursement
Printing of Learn to Skate Brochures
Fuel for Planning & Rec Center
Consulting
Digital Camera, Backup Software
Telephone
August Expenses
CDBG Grant Billing
Treatment of Lily Lake
CDBG Contractor Overage Charges
Court Appointed Mediator
GFOA Mileage & Parking Fees
Insurance, 3rd Installment
Parking Proposal
Services thru 08/31
Computer Equipment Repair
Park Deposit Refund
Equipment Repair Supplies
Supplies for SFST Training Class
Term Life Insurance
Internet Wide Area Network
Equipment Repair Supplies
Air Compressor Maintenance
Equipment Repair Supplies
CDBG Contractor Overage Charges
Office Supplies, Minor Equipment
Office Supplies
Bike Inner Tube
Misc. Shop Parts
Maintenance Agreement
Office Supplies
Ice Blade Grinding
Board & Commission Picnic
CDBG Contractor Overage Charges
System Monitoring Services
Mulch Blade, Hydro Filter, Shindiawa Saw
2" Black Vinyl Lettering
Cell Phone, PCS Connection Card Data Plan
Hockey Stick Fixing supplies
Publishing
Page 2
~
,
64,84
295.00
571,00
131.40
7,776.00
2,198,00
86.49
489.86
545.71
75.86
100,00
1,258.25
927.58
757.88
1,072.50
3,097,87
6,200,00
562,50
144,16
49,298.50
8,500,00
7,620,83
295.00
50.00
490,73
131.00
1,215.60
140,83
173.78
366.75
244,62
660,00
2,667.76
25.07
3.15
899.52
48.00
54.24
62.00
31.06
1,375.00
135.41
723.15
60.30
106,69
2,458,00
102.68
.
.
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~
EXHIBIT" A" TO RESOLUTION #2005-189
. Streicher's
Stripe a Lot
Superior Crane Corp
Sysco Food Services
TA Schifsky & Sons
TA Schifsky & Sons
The Watson Co
Thompson, Linda
Thompson Publishing Group
Tousley Ford
Trans Union LLC
Tri State Bobcat, Inc
Tschofen, Carmen
United Building Centers
United Rentals
US Bank
Viking Industrial Center
Wal Mart
Washington County Transport
Washington County Sheriffs Office
Waste Management
Wente, Michael
. WET Technology, Inc
Workwell Occupational
Wrap-N-Ship
Yocum Oil
MANUALS AUGUST 2005
Junker, Scott
Xcel
ADDENDUM TO BILLS
Ancom Communications
Ancom Technical Center
Boyer Trucks
Carquest
Catco
Diversified Inspections
GCR Minneapolis Truck Tire Ctr
Grafix Shoppe
Interstate All Battery
Jansen's Cleaning Service
. Kremer Spring, Alignment & Body
Lake Country Door
League of MN Cities
League of MN Cities
Page 3
Training Ammo
Roadway Striping
Overhead Crane Inspections
Concession Supplies
Asphalt
Curve Crest Boulevard Trail
Concession Supplies
Reimbursement for Snacks for SFST Training
Fair Labor Standards Handbook
Cable Asy
Employment Credit Report
Equipment Repair Supplies
Final Report and Survey Sheet Submission
Portland Cement
Small Tools, Minor Equipment, Supplies
Paying Agent Fees
Safety Equipment
Supplies
Labor for Striping Roads
Deputies for LJD'S
2005 Garbage Certification, 1 st Payment
CDBG Contractor Overage Charges
Chemicals for Cooling Tower, Rec Center
Police PP Exams
Shipping for Cardinal Tracking System
Fuel
Trail Easement
Electricity
(4) Minitor V Radios
Radio Repair
2006 Sterling L8500
Equipment Repair Supplies
Equipment Repair Supplies
Annual Ladder Testing
Tires
Stillwater Fire Lettering on Trailer
Lithium
Maintenance Agreement
Springs, Shocks for Engine 6107
Steel Cable Assembly
Membership
Deductible
1 34, 1 9
425,00
532,50
350.62
559,13
18,971.27
432.45
21.02
389,00
32.62
73.86
150,27
3,000,00
694;51
3,737"80
1,393,01
38.88
382.06
8,270.89
6,535.00
18,352.02
1,250.00
786,94
546,00
33.52
3,237.21
4,000.00
13,669.32
2,043.50
12,00
53,791,00
78,31
140.43
915.45
906.62
140.65
61.99
260.00
702,50
397,36
10,923.00
500.00
EXHIBIT" A" TO RESOLUTION #2005-189
Legislative Associates, Inc,
MN Mayors Association
Napa Auto
Office Depot
Owest
Spartan
Stauber/Ostley Goalie School
Stork Twin City Testing
Viking Industrial Center
Yocum Oil
Xcel
Adopted by the City Council this
6th Day of September, 2005
Page 4
August Billing
Membership Dues
Oil & Air Filters
Office Supplies
Phone
Police Uniform Caps
Refund for Ice
Sanitary & Water, Phase II
Safety Equipment
Ulf & Diesel Fuel
Electricity & Natural Gas
TOTAL
,
3,833,33
20,00
19,28
67,65
218.69
182.70
918,56
1,170,00
435.55
5,301.45
19,113.26
.
440,826.81
.
.
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.
.
.
FORESTRY CONSULTANT CONTRACT
FOR 2005
This contract is made this 6th day of September, 2005, between the City of Stillwater, a
Home Rule Charter City of the third class, existing under the laws of the State of
Minnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, "City", and
Kathy Widin, Plant Health Associates, Inc. 13457 Sixth Street North, Stillwater,
Minnesota 55082, "Consultant".
RECIT ALS
The City desires to retain the services of the Consultant to provide consulting services
in the development and maintenance of a forestry management program.
Consultant agrees to perform these services for the City under the terms and conditions
set forth in this Contract.
In consideration of the mutual promises set forth herein, it is agreed between the City
and the Consultant as follows:
SECTION I. NATURE
OF WORK
Consultant will perform the services as shown on the attached Exhibit "A" on behalf of
the City.
SECTION II. PLACE
OF WORK
It is understood that Consultant services will be rendered largely in the field or at
Consultants place of business and not in the Office of the City.
SECTION III.
COMPENSATION
1. The City will pay to the Consultant as follows:
a. $45.00 per hour for services listed in Exhibit "A" or as otherwise
approved by the City.
b. Ordinary and necessary business expenses incurred by the Consultant
and attributable to the work will be reimbursed by the City provided that
prior written approval is given by the City.
SECTION IV.
STATUS OF CONSULTANT
This Contract calls for the performance of the services of the Consultant as an
independent contractor and the Consultant will not be considered an employee of the
City for any purpose.
~
'\
SECTION V.
INDEMNIFICATION
.
Any and all claims that arise or may arise against the Contractor, its agents, servants or
employees as a consequence of any act or omission on the part of the Consultant or its
agents, servants or employees while engaged in the performance of this Contract shall
in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold
harmless and defend the City, its officers and employees against any and all liability,
loss, costs, damages, expenses, claims or actions, including attorney's fees, which the
City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising
out of or by reason of any negligence or willful act or omission of the Consultant, its
agents, servants or employees, in the execution, performance or failure to adequately
perform Consultant's obligations under this Contract.
SECTION VI.
AUTHORITY
The City hereby grants to the Consultant all authority reasonably necessary to pursue
and achieve the objectives of this Contract.
SECTION VII.
DURATION
This contract will be in effect from January 1,2005 through December 31,2005 and will
be renewable on an annual basis upon mutual agreement by both parties. This
agreement may be terminated by either party upon sixty (60) days written notice to
terminate the agreement by the party
.
IN WITNESS WHEREOF, the parties have set their hands this
September, 2005.
day of
CITY OF STILLWATER
By:
Jay L. Kimble, Mayor
By:
Diane F. Ward, City Clerk
PLAT HEALTH ASSOCIATES, INC.
By:
Kathy Widin
.
Exhibit "A"
Forestry Consulting Work Program - 2005
.
To: Larry Hansen, City Administrator, and City Council
City of Stillwater
From: Katharine D. \Vidin, Ph.D.
Forestry Consultant 2/12/05
SERVICE
ESTIlVIA TED
HOURS
WORK PROPOSED
IVlaintenance of Public
Trees
Evaluation of Trees on
Public Property:
Boulevard Trees
Park Trees
Trees on City
Property
10
Evaluations of trees on public propelty to determine
nature of tree problem(s) and whether or not specific
trees should be removed or need other care - on a case
by case basis
Woodland management plan for Brown's Creek
Nature Area and
general year-long maintenance calendar for public
woodland areas
Education/Outreach
Write Articles
4
Articles for City Newsletter (4) and 1 article for the
Stillwater Gazette on tree-related issues
Return phone calls from residents and make site visits
regarding tree insect, disease and cultural problems.
Send literature to residents regarding information
requested.
Info. sessions for residents on tree planting and care
and management of European buckthorn (may be
related to City projects)
.A:1intain Forestry
.tline
32
Seminars/W orkshops for
Residents
4
Buckthorn Management
Demo. Project
12
Work with Friends of Stillwater Parks and a
neighborhood group on a demonstration project in a
public area (park or along a trail such as in McKusick
Ravine) to manage European buckthorn
Brochure to go with girdling tool loan program
Tree Protection
Site design review for
wooded lots - Liberty
Oak Wilt
5 (est.)
(developer)
10
Site review/tree
protection and
management projects;
memos, meetings, etc.
.
8
Site review of building placement, tree location and
protection on wooded building lots
Survey for oak wilt infection centers within the City;
provide information and assistance to property owners
in oak wilt management
To provide guidelines, site review for City projects
regarding tree selection, planting, care and protection;
to provide recommendations and field instruction for
control of buckthorn, an invasive woody plant, in
areas of public projects
Estimated Hours for 2005: City = 80 (@$45.00/hour) = $3,600.00
Developer = 5 (paid by developer)
LIST OF BILLS
. EXHIBIT" A" TO RESOLUTION #2005-189
3M Hockey Program
3D Specialties, Inc.
A.W.1. Diversified LLC
Abrahamson Nurseries
ADP Screening & Selection Serv
Aggregate Industries
Allied Blacktop
Amdahl Locksmith
Ancom Communications
Arch Wireless
Aspen Mills
Bell's Trucking
Bonestroo, Rosen, Anderlik
Braun Pump & controls
Brines Market
Bryan Rock Products
Cardinal Tracking, Inc.
Carquest
Carr, Thomas
Cartridge World
.cashman, James
Chemsearch
Cingular Wireless
City of Cottage Grove
City of Oakdale
City of Woodbury
Clarey's Safety Equipment
Clark, Luann
Coca Cola
Comcast
Computer Services of Florida
Coordinated Business Systems
County Materials Corp
Cub Foods
Cummins NPower, LLC
Dakota County Receiving Center
Ebner, Colleen
Emergency Apparatus Maintenance
Fairmond Plumbing & Heating
Farrel!, Judy
Fire Equipment Specialties, Inc
First Line Beverage Inc.
.Forestry Supplier, Inc
Fox Valley Systems
Ad in Girls Hockey Tournament Program
2-3/8" x 12 SS 15 Round PI
Tire Storage Rack
Retain Wall (Poplar Street), Rain Gardens
Drug Screen
Fill Sand
2005 Street Seal Coating
Service Call & Repair
Motorola Portable Radio
Pager Service
Uniforms
Fire Cleanup at 324 E. Wilkin St
Professional Services
Repair to Brick Street Lift Station
Budget Meeting Lunches
Gravel
Labor & Parts to Repair Parking Equipment
Equipment Repair Supplies
Refund from Variance Application
Refill Ink
CDBG Contractor Overage Charges
Chemicals for Parks
Cell Phone
Police Officers for LJD'S
Police Officers for LJD'S
Police Officers for LJD'S
Strobe Light, Strobe Tube, Camera Battery
Cleaning At Public Works
Soda for Concessions
Cable
Final 50% for Security Camera, Coax Wire
Maintenance Contract
ADJ Concrete Ring
Board & Commission Picnic
Service Call & Repair
July 2005 Drunk Driver Transport
Refund Park Deposit Fee
Repair to Pump 6108
Test and Reports for RPZ Valve
CDBG Contractor Overage Charges
Streamlight Litebox Replacement Battery
Concession Supplies
Tape, Paint, Hazardous Material Tape
Equipment Repair Supplies
125.00
747.91
1,800.00
5,669.09
120.00
15.41
94,828.34
143.00
1,096.16
38.34
518.14
5,000.00
6,233.98
1,956.07
53.23
503.47
455.87
120.65
100.00
10.64
600.00
3,011.39
45.77
4,500.75
2,520.00
2,287.68
641.03
210.00
1,188.00
68.33
4,252.00
321.26
852.00
880.52
257.72
660.00
50.00
1,018.43
330.00
775.00
50.89
459.33
287.06
141.63
EXHIBIT" A" TO RESOLUTION #2005-189
Gall's
GCR Minneapolis Trick Tire Ctr
General Security Services Corp
GFOA
Glewwe Doors
Grand Prix Vending
Greeder & Mondor Electric Co.
Green, Nancy
Hansen, Larry
Hansen, Steve
Heritage Printing
Holiday
Imagineering
Insight
Integra Telecom, Inc
Knauss, Chantell
Krakowski, Molly
Lake Management, Inc.
Larson, Gerri
Lawton, James J III
Layman, Colleen
League of MN Cities
M.R. Danielson Advertising
Magnuson Law Firm
Matrix Communication, lnc
Mauschbaugh, Sherry
Menards
Meredith, Nathan
Mil Life
MN Office of Enterprise
MTI Distributing
Northshore Compressors
Northwood Power Equipment
O'Laughlin, Margaret
Office Depot
Office Max
Otto, Becky
Parts Associates Inc
PC Solutions
Quill Corp
R & R Specialties, Inc.
Russell, Stephen
Schwartz, Jane
Sentry Systems, Inc
Signal Pro Equipment
Spartan Promotional Group
Oxygen Bag, Aluminum Cylinder, Medic Bag
Tires
Alarm System Monitoring
Membership Dues & Conference Fees
Equipment Repair Supplies
Concession Supplies, Fancy Lollypops
Repair to Aiple Lift Station, & PW Building
CDBG Contractor Overage Charges
Board & Commission Picnic
Investigator Clothes Reimbursement
Printing of Learn to Skate Brochures
Fuel for Planning & Rec Center
Consulting
Digital Camera, Backup Software
Telephone
August Expenses
CDBG Grant Billing
Treatment of Lily Lake
CDBG Contractor Overage Charges
Court Appointed Mediator
GFOA Mileage & Parking Fees
Insurance, 3rd Installment
Parking Proposal
Services thru 08/31
Computer Equipment Repair
Park Deposit Refund
Equipment Repair Supplies
Supplies for SFST Training Class
Term Life Insurance
Internet Wide Area Network
Equipment Repair Supplies
Air Compressor Maintenance
Equipment Repair Supplies
CDBG Contractor Overage Charges
Office Supplies, Minor Equipment
Office Supplies
Bike Inner Tube
Misc. Shop Parts
Maintenance Agreement
Office Supplies
Ice 81ade Grinding
Board & Commission Picnic
CDBG Contractor Overage Charges
System Monitoring Services
Mulch Blade, Hydro Filter, Shindiawa Saw
2" Black Vinyl Lettering
Page 2
711.32 .
411.09
64.84
295.00
571.00
131.40
7,776.00
2,198.00
86.49
489.86
545.71
75.86
100.00
1,258.25
927.58
757.88
1,072.50
3,097.87
6,200.00
562.50
144.16
49,298.50.
8,500.00
7,620.83
295.00
50.00
490.73
131.00
1,215.60
140.83
173.78
366.75
244.62
660.00
2,667.76
25.07
3.15
899.52
48.00
54.24
62.00
31.06
1,375.00.
135.41
723.15
60.30
EXHIBIT" A" TO RESOLUTION #2005-189
. Sprint PCS
Stick Wizard
Stillwater Gazette
Streicher's
Stripe a Lot
Superior Crane Corp
Sysco Food Services
TA Schifsky & Sons
TA Schifsky & Sons
The Watson Co
Thompson, Linda
Thompson Publishing Group
Tousley Ford
Trans Union LLC
Tri State Bobcat, fnc
Tschofen, Carmen
United Building Centers
United Rentals
US Bank
Viking Industrial Center
Wal Mart
.washington County Transport
Washington County Sheriffs Office
Waste Management
Wente, Michael
WET Technology, Inc
Workwell Occupational
Wrap-N-Ship
Yocum Oil
.
Page 3
Cell Phone, PCS Connection Card Data Plan
Hockey Stick Fixing supplies
Publishing
Training Ammo
Roadway Striping
Overhead Crane Inspections
Concession Supplies
Asphalt
Curve Crest Boulevard Trail
Concession Supplies
Reimbursement for Snacks for SFST Training
Fair Labor Standards Handbook
Cable Asy
Employment Credit Report
Equipment Repair Supplies
Final Report and Survey Sheet Submission
Portland Cement
Small Tools, Minor Equipment, Supplies
Paying Agent Fees
Safety Equipment
Supplies
Labor for Striping Roads
Deputies for LJD'S
2005 Garbage Certification, 1 st Payment
CDBG Contractor Overage Charges
Chemicals for Cooling Tower, Rec Center
Police PP Exams
Shipping for Cardinal Tracking System
Fuel
106.69
2,458.00
102.68
1 34. 1 9
425.00
532.50
350.62
559.13
18,971.27
432.45
21.02
389.00
32.62
73.86
150.27
3,000.00
694.51
3,737.80
1,393.01
38.88
382.06
8,270.89
6,535.00
18,352.02
1,250.00
786.94
546.00
33.52
3,237.21
.
RESOLUTION 2005-190
APPROVAL OF SHARED USE PARKING AGREEMENT
BE IT RESOLVED by the City Council of Stillwater, MN that the Shared Use
Parking Agreement between the City of Stillwater Public Library and The
Episcopal Church of the Ascension, as on file with the City Clerk, is hereby
approved and authorizes the Mayor and City Clerk to sign the agreement.
Adopted by the Stillwater City Council this 6th day of September 2005.
Jay L. Kimble, Mayor
ATTEST:
. Diane F. Ward, City Clerk
.
SHARED USE PARKING AGREEMENT
.
THIS AGREEMENT is made and entered into this -3~ day of b\.1?1 2005,
between the City of Stillwater, a Municipal Corporation ("City"), the Stillwater Publi ; Library, a
public library organized in accordance with Minnesota Statutes Chapter 134, and a Department
of the City ("Library"), and The Episcopal Church of the Ascension, a Minnesota Religious
Corporation ("Ascension").
WITNESSETH:
WHEREAS, City is the owner of land, (the "Property") located in the City of Stillwater,
County of Washington, State of Minnesota, legally described as attached hereto on Exhibit A;
and
WHEREAS, the Property is currently used exclusively by the Stillwater Public Library;
and
WHEREAS, a portion of the Property, to wit, the South Yz of Lot Number 3 in Block
Number 20 of the original town (now City) of Stillwater, originally was gifted to the City from
Ascension by an Indenture dated December 19, 1904 (the "Indenture"); and
WHEREAS, said Indenture provided, among other things, that the said South Yz of Lot 3
should be preserved and maintained forever as a part of the open grounds surrounding the Public
Library building, and further contained a reverter clause stating that if said condition was broken
the conveyance would be void, and title to said South Yz of Lot 3 would revert to Ascension; and
.
WHEREAS, the City and the Library now wish to enlarge and expand and otherwise
improve the Stillwater Public Library in a manner substantially conforming to the diagram
attached hereto as Exhibit B; and
WHEREAS, a portion of said expansion would involve improving and developing a
portion of the said South Yz of Lot 3; and
WHEREAS, Ascension is in need of additional parking for its members; and
WHEREAS, Ascension desires to waive and cancel its reverter rights provided that the
benefits described in this agreement are served for the parishioners of Ascension; and
WHEREAS, the Library is willing to allow use by Ascension of the Library parking
garage, under the terms and conditions expressed in this agreement;
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
HEREIN CONTAINED AND FOR OTHER VALUABLE CONSIDERATION, the receipt and .
sufficiency of which are hereby acknowledged by the three parties, the parties agree as follows:
.
1. Ascension hereby waives and forever cancels its reverter clause contained in the
Indenture.
2. The Library grants to Ascension the exclusive use of 40 parking spaces illustrated
on Exhibit B hereto for the use by members and guests of Ascension on the
following days: Sundays 6 am through 1 pm, Christmas Days, and Easter
Sundays, and during the following church services: Christmas Eve Services and
Easter Eve Services from 6 pm through 1 :30 am. "Exclusive" for purposes of this
paragraph means that on the days and times specified, Ascension members and
guests have the use of 40 parking spaces, but the parking spaces will not be made
available at the same time for general public parking.
.
3. As consideration for its exclusive parking rights granted in this agreement,
Ascension will pay to the City the sum of $2,500 per year, payable in equal
monthly installments of $208.34, beginning on the first day of the first full
calendar month that the parking facility is available for exclusive use by
Ascension, and continuing on the first day of each month thereafter. On each 10
year anniversary of this agreement, the annual sum payable pursuant to this
agreement shall be adjusted by adding to the then existing amount the sum
derived by multiplying the existing annual amount by the cumulative and
compounded percentage increase for the 10 year period published by the Bureau
of Labor Statistics, Consumer Price Index for all urban consumers in the
Minneapolis/St. Paul Metropolitan Area.
4. Access to the parking spaces by members and guests of Ascension shall be gained
by use of a regular Library borrower's card or by such other means as the Library
may establish.
5. The City or the Library shall maintain and keep the parking spaces free of debris,
snow and ice on a schedule as determined by the City or the Library. Ascension
shall have the right, but not the obligation, to remove debris, snow and ice from
the parking spaces at any other time.
6. Signage. A portable sign identifying the periods of use may be displayed during
the period of use of the parking spaces by Ascension shall be created at the
expense of Ascension, with specifications determined by the City and the Library.
.
7. Ascension hereby indemnifies, defends and saves the City and the Library, and its
employees, agents, insurers, assigns and affiliated partnerships and corporations,
harmless from and against claims, actions, costs or damages resulting in bodily
injury or property damage, which accrue to or are suffered by any person or
property resulting solely from acts or omissions of Ascension, its employees,
agents and members in connection with use of the parking spaces.
8. In the event that Ascension develops and owns any parking lot or lots on the East
side of North Third Street, Ascension and the Library will have the right to enter
into negotiations for use of such lot or lots by library patrons, and will negotiate
the amount of rent paid pursuant to paragraph 3 of this agreement.
.
IN WITNESS WHEREOF, the parties have signed this agreement on the day and year
first above written.
CITY OF STILL\VATER
By
Its
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
This instrument was acknowledged before me this day of
2005, by , the
, on behalf of the City of Stillwater.
of the
Notary Public
.
STILLWATER PUBLIC LI
By vJ_ ~'" . J
Its ~ c:rl-l MieeS [Jreex ~
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
This instrument was acknowledged before me this (t6'~ay of At, li.,t-
2005, by WdltAoN". 0 tt~c--~ ~ h~~the p('t.~tOuvt-
~~ of\"" r"V~~c, " o~ ~il~t~tLibrary.
Notary Public
of the
<'t.. I~~~..a&~"' ~~j
PAMEL'l, GILBERT ~
NOTARY PUBliC. MINNESOTA:
MY COMMISSION )
"1t!ii" EXP!RES.JAN.31.2010 r
~~-~.'-....t5"-...tL--"-'ry.'>""'!!"';'7";.I,;,:r;~~~Y"'b~
.
.
.
.
THE EPISCOPAL CHURCH OF THE
ASCENSION
By 7rk2ailA--- .f!I2l2tt6-dc/u
Its M4/cAAl/ 'lY-,V[ji-i'AL/
f- . . . .
STATE OF MINNESOTA
)
) ss
)
COUNTY OF WASHINGTON
This instrument was acknowledged before me thisd lei.. day .?f ll..Ll~fL4-~
2005, by Ytla({hcL (h~~l' 1-// ) tV-/:. rL- , the ,c\-e~r) I 0'1 LLj{ifr:{tZ-A.J \ of the
Episcopal Church of the As~ension. ~- /! ~?
fJ {fl {fA- Cfnr /U:t.c;tLL(/
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
HOLll M. HAASE
Notary Public
.. .., Minnesota -
. My Commission Expires January 31, 2010 _
David T. Magnuson
MAGNUSON LAW FIRM
333 North Main Street, Suite 202
P.O. Box 438
Stillwater, MN 55082
651-439-9464 main
651-439-5641 fax
EXHIBIT" A"
.
Le{!al Description
Lots 1, 2, 3, 24, 25 and 26, Block 20, ORIGINAL TOWN OF
STILL WATER, according to the perfected plat thereof now on file and of
record in the office of the County Recorder, Washington County,
Minnesota, including the adjacent vacated portion of Mulberry Street,
accruing to Lots 1 and 26, according to the Resolution Vacating Mulberry
Street as recorded in Book 17, of Miscellaneous, page 51, in the records of
the Washington County Recorder.
.
e
~
f-<
-
~
-
::r::
~
~
.
STILLWATER PUBLIC LIBRARY
DeSign for Renovation and Expansion-2004
.
.
.
Mt:.MORANDUM
TO:
Mayor & Council
FROM:
City Administrator Hansen
DATE:
August 30,2005
SUBJECT: Cable Communications Budgets Fiscal Year 2006
.
BACKGROUND INFORMATION
Attached are the budgets for fiscal year 2006 for the Central St. Croix Valley Joint
Cable Communications Commission and the Valley Access Channels. The budgets
need to be approved by all member cities. I have reviewed the two budgets and
compared them with prior years and it appears they are reasonable and
appropriate.
RECOMMENDATION
Council consider adoption of resolution approving the fiscal year-2006 budgets
for Central St. Croix Valley Joint Cable Communication Commission and Valley
Access Channels.
.
RESOLUTION 2005-191
APPROVAL OF CENTRAL ST. CROIX VALLEY JOINT CABLE
COMMUNICATION COMMISSION & VALLEY ACCESS CHANNELS
BUDGETS FOR FISCAL YEAR 2006
BE IT RESOLVED by the City Council of Stillwater, MN that the Central St. Croix
Valley Joint Cable Communication Commission & Valley Access Channels
Budgets for Fiscal Year 2006, as on file with the City Clerk, is hereby approved.
Adopted by the Stillwater City Council this 6th day of September, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
Central St. Croix Valley
Joint Cable Communications Commission
Operating & Capital Expenditure Budget
Fiscal Year 2006
(February 1, 2006 - January 31, 2007)
Revenue
Franchise Fees
PEG Fees
Interest Earnings
Expense Reimbursements
2004 Lower Valley Funding
Total Revenue
Expenses
Salarv (includes employer's FICA & PERA)
Admin. Secretary (30 hr. week) 31,800
.
Professional Services
Legal Fees
Accounting
.
Other Expenses
Office Supplies
Telephone
Postage
Maintenance/Repairs
Conf/Mtgs/Dues
Print/Publish
Insurance/Bond
Medical Insurance
Dental Insurance
Office Rent
Gas & Electric
Security System Monitoring
Photocopier Expenses
Access Center Support
(PEG Fees 106,000
Franchise Fees 101,875
Interest Earnings 1,000
Lower Valley Funds 15,500)
Miscellaneous Expenses
Marketing (Public Christmas Party)
2.500
600
1,000
1,200
250
300
1,325
100
4,300
4,900
400
15,300
1,600
175
275
224,375
2.000
600
183.000
107,000
2,000
2,000
15.500
$ 309,500
Cable Commission FY 2006 Budget - Page 2
.
Capital Expenses
Office Furniture/Equipment
800
Reserve Funds Accounts
Audit Fund
Legal Contingency
Leasehold/F acility/Relocation
HVAC Maintenance/Repair
Security Fund
1,200
-0-
14,500
-0-
-0-
Total Expenses
$ 309,500
.
.
.
Valley Access Channels
Operating & Capital Expenditure Budget
Fiscal Year 2006
(February 1, 2006 - January 31,2007)
Revenue
Commission Subsidies: PEG Fees
Franchise Fees
Interest Earnings
2005 Lower Valley Funds
Tape Dub Reimbursements
834 School Dist. Reimbursement
Miscellaneous Reimbursements
Total Revenue
106,000
101,875
1,000
15,500
Expenses
Salaries (includes employer's PERA & FICA)
Access Manager - 40 hours 50,100
Government Coordinator - 40 hours 41,400
Access Assistant - 40 hours 36,900
Part Time Staff - up to 26 hours 23.300
Total Salary Expense $151,700
.
Professional Services
Accounting
.
Other Expenses
Office Supplies
**Med ia Supplies
Te!ephone
Rent & CAM
Gas & Electric
Insurance/Bond
Medical Insurance
Dental Insurance
P os tage/Mtg/C 0 nf/D ues
Maintenance/Repairs
Mileage - 40.5c/mile
Publicity
Interns/F reelancers
Grants - 14 @$300
Mise/Facility/Office Furniture
Security Monitoring
600
1,000
1,000
1,200
30,600
3,100
3,500
12,500
1,400
1,500
4,000
450
1,500
10,000
4200
6,000
350
224,375
6,000
3,500
1.000
$234,875
Valley Access Channels - FY 2006 Budget - Page 2
.
Copy Machine Expense
Total Expenses
275
$234,875
**Media Supplies will also be funded with Tape Dub Reimbursements.
.
.
.
RESOLUTION 2005-192
APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING FOR
AMERICAN LEGION POST 491 AT THE OLD SAWMILL GRILL AND BAR, 1820
MARKET PLACE DRIVE, STILLWATER, MN
WHEREAS, the American Legion Post 491 has submitted an application to the City of
Stillwater requesting City approval of a Minnesota Gambling Premises Permit
application located at The Old Sawmill Grill and Bar, 1820 Market Place Drive,
Stillwater, MN; and
WHEREAS, it has been demonstrated that the organization is collecting gambling
monies for lawful purposes.
NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the
gambling license located at The Old Sawmill Grill and Bar, 1820 Market Place Drive,
Stillwater, MN, as requested by the American Legion Post 491. The City Clerk is
directed to attach a copy of this Resolution to the application to be submitted to the
Gambling Control Board.
. Adopted by the City Council for the City of Stillwater this 2nd day of August, 2005.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
/---""
Minnesota Lawful Gambling
LG214 Premises Permit Application
(see ReqUired Attachments on Page 2) Annual Fee $150
6/03
Page 1 of 2
FOR BOARD USE ONLY
Check It $
.
Organization information
Organization name \)\J ('4!
I-\M~t21 CA f--J L~0(C~' '-- '1
i Name of chief executive officer (CEO)
"
r)AT;2 iQ i<::' LCCAN
i Gambling premises information
! Name of establishment where gambling will be conducted
___~-:C~_~ ~':::~~~____________
i City or township
! ~JT( l \.. L Lf\-rz::_(~_
Organization license number
L/G;!
. Daytime phone number
((; ")() '7S-<;31 G S
Street address (do not use a P,O. box number)
L &K~!1A~I<i i_1;K . ___________
County Zip code
UJA(;{-1/tJ61"L,J ~C:S d
Does your organization own the building where tile gambling will be conducted')
_Yes _No If no, attach lG215 Lease for Lawful Gambling Activity
! Gambling bank account information
! Bank name
Bank account number
i:h lof ~TATL3t\)0~ i--,(2I...:::{
'--l--------- - ------------ --- ----
i Bank street address City State/Zip code .
' q::ZJ NlJ I---k,--'.! q') t<A'-i/t~T tliJrv '":::'<)(./0 _.~
I Address(es) of off-site storage space of'gambling equipment related to this site
, (Do not use a P.O. box number)
, Address City State/Zip code
~__aL~ __.be _ :;~s'l .._~ ( ~_____________E8'ff'(!?--T_____tl:~ _-:<))()~~__
Bingo occasions (including bar bingo)
Enter day and beginning/ending hours of bingo occasions (indicate A.M. or P.M.). An occasion must te at least 1-1/2
hours, not to exceed 4 hours. No more tilan 10 bingo occasions may be conducted per week.
Q.QY
Beainnina/Endino Hours
l:11Y
~inninoLEndina H.Q.IJLS
to
to
to
to
to
to
to
to
to
--...._____... _ to
Noon hour bingo
Noon hour bingo must be conducted between 11 :00 a.m. and 2:00 p.m. on a leased premises which must have a
license for tile sale of intoxicating beverages on the premises under chapter 340A. Check tile day(s) tilat noon hour
bingo will be conducted.
SLCr2?'1 _ "~:''-,.::ay _Tuesday _Wednesday _Thursday
_Friday _Saturday
.
.
Minnesota Lawful Gambling
LG215 Lease for Lawful Gambling Activity
;Jcgc. i c/ 2
Name of legal owner of premises
Street address
Crtv
State
n1f\J
State
Zip Daytime ph(Y,e
I
~ (0 ((it) . (/i<;(~J
--------'----.--------------------- j
ZiP Daytime phone I
I
( 'J~AT)
~SSf
'3(1{~NN;.-tJ.5T, L0.~ l
City
Name of lessor Street address
(If same as legal owner. wnte In 'SAME";
~;A(\"\ t
Crt 'I
~ rULcl-'l!E,( _ ~C)>;) ..1:$L 351'_~70Ll
Name 9,f le.sS8€. (organizatl<;>n leasing the weml~s). . Organization license nUmber") Daytl~e phor.e
~( t: (2 I f2A 10 L F( -I( y...) f./Lf:> i V q I lI- G." (,j ",-, 4,~ q - 'S liD S
. Rent Information .
(for actiVity InvolVing pull-tabs, tlpboards, paddlewheels, and pull-tab dispensing devices. No lease required for rafflcs.)
Booth operation - sales of gambling equipment by an employee (or Bar operation. sales of gambling equipment Within a leaS€d
volunteer) of a licensed organization within a separate enclosure that is premises by an employee of the lessor from a common area where
distinct from areas where food and beverages are sold. food and beveraoes are also Sold.
r-----------------------~------------,
Does your organization OR any other organization conduct gambling
from a booth operation at this location? Yes ~o
L _ _ _ _ _ _ _ _ -- _ _ _ -- _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ -- _ _ _.J I
If you answered yes to the questJon above, rent limits are If you answered no to the question above, rent Irmlts are
based on the following combinations of operation: based on the following combinations of operation:
Booth operation Bar operation
Booth operation and pull,tab dispensing device Bar operation with pull-tab dispensing device
Booth operation and bar operation Pull-tab dispensing device only
Booth operation, bar operation, and pull-tab dispensing device
(:th 5A-(l.'/d.UL
Street address
I ~'r)G (l\M~0 Cr- -u
Zip
Daytime phor,e
Name of leased premises
.
The maximum rent allowed may not exceed $1,750 in
total per month for all organizations at this premises.
The maximum rent allowed may oot exceed $2,000 In
total per month for all organizations at thiS preml'>es.
Complete one option:
Option A: 0 to 10% of the gross profits per month.
Percentage to be paid %
Complete one option:
Option A: 0 to 20% of the gross profits per month.
Percentage to be paid H':"> %
Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per:,plr~$O to
$400 per month may be paid. Amount to be paid $ ~th may be paid. Amount to be paid $ - 1--- '-' ,..
Option C: $0 to $400 per month may be paid on the first $4,000/ Option C~ to $200 per month may be, ,_ paid. on the first $1,000
of gross profit. Amount to be paid $ . Plus 0% t~ ~ofits. Amount to be paid.$ ,~O 0 . Plus 0% to
10% of the gross profits may be paid per month on gross profits 20% of the gross profits may be paid per month on gross profits
over $4,000. Percentage to be paid % over $1,000. Percentage to be paid'.;;(O %
Bingo and/or Bar Bingo <kcasions
Rent for bingo and all other gambling activities
conducted during a bingo occasion may not exceed:
. $200 per occasion for up to 6,000 square feet
. $300 per occasion for up to 12,000 square fee~/
. $400 per occasion for more than 12,000 'fe feet
. $25 per occasion for bar bingo con at any tiffiein~.
bar (regardless of square too . Your organization
must conduct another of lawful gambling, and the
premises must s Intoxicating liquor or 3.2 percent
malt bever~.
Rent to be paid per bingo occasion $
NOTE: If there are any other terms or conditions for rent-related Cheel< all activities that will be conducted:
expenses, they must be identified on page 2 under Acknowledgment VPuIl-tabs _Pull-tabs with dispenSing deVice
of Lease Terms and are subject to Board approval. _ Tipboards Paddlewheel Paddlewheei with table
Rent Information: Bingo
Noon Hour Bingo..Occasions
Rentmcy not exceed $25 per day for noon hour
bingo conducted between 11 a.m. and 2 p.m. at a
premises with a license for the sale of Intoxicating
beverages on the premises.
-"- -R~tQ.Qe paid per bingo occasion $
.
Amended
Lease
Only
r---------";;;;O"-"----,
For any new bingo activity not previously
I induded in a Premises Permit Application, I
I attach a separate sheet of paper listing the I
days and hours that bingo will be conducted.
L______________.J
If this is an amended lease showing manges occurring during the term of the current premises permit, both partes
that signed the lease must initial and date all changes. O1anges must be submitted to the Gambling Control Board
at least 10 days prior to the chang€. Write in the date that the changes will be effective ! _~_j __~_
Lessor
Date
Organization
Date
.
STAFF REQUEST ITEM
Department: MIS
Date: 09/02/05
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of four computers and one laptop. These computers are for Fire,
Engineering and Public Works. Replacement of computers according to the
computer replacement schedule.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Total cost of all computers and laptop is $7706.94 plus tax. Money has been
allocated in the 2005 Capital Outlay budget.
ADDITIONAL INFORMATION ATTACHED Yes X
No
.
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Ho)man ,1)\ ///
, L.
Date: 09/02/05
.
Miisota State Store - NASPO I WSCA Contract# A63307: curriE-quote tJe 1 of 3
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1 Dell Dimension 5100C Series Intel@ Pentium@4 Processor 640
w/HT Technology (3.2GHz, 800FSB)
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13
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Dell Dimension 5100C Series:
Tuesday, August 30, 2005 2:43:33 PM CST
84 RC956882
Intel@ Pentium@ 4 Processor 640 w/HT Technology (3.2GHz,
800FSB)
F640B - r 222-0278 1
Microsoft@ Windows@ XP Professional
wpxp - r 412-06881 r 412-07211 r 420-48381 r 420-49271 [463-22821
512MB Dual Channel DDR2 SDRAM at 533MHz (2x256M)
512M5 - [311-52471
Dell USB Keyboard
EK - [310-5234]
17 inch E173FP Analog Flat Panel
E173FP - [320-4139]
Integrated Intel@ Graphics Media Accelator 950
IV - [ 320-4284 ]
40GB Serial ATA Hard Drive (7200RPM)
40S - [341-15171
3.5 in Floppy Drive
FD - f 341-2300 1
I
Operating System:
Memory:
Keyboard:
Monitors:
Video Cards:
Hard Drives:
Floppy Drive and Media Reader:
http://cart.dell. co m/rcommlbasket. asp
8/30/2005
Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote
Mouse:
Network Card:
Modem:
Adobe Software:
CD or DVD Drive:
Sound Card:
Speakers:
Office Productivity Software (Pre-Installed):
Security Software:
Digitial Music:
Digital Photography:
Limited Warranty, Services and Support
Options:
Internet Access Service:
Financial Accounting Software:
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uoh:
Saved By
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Page 2 01'3
Dell Optical USB Mouse
OM - r 310-40371
Integrated 10/100 Ethernet
IN - r 430-04411
Integrated 56K Data / Fax modem
1M - r 313-28231
Adobe@ Acrobat@ Reader 6.0
AAREAD - [412-0705]
24X CD-RW / DVD Combo Drive
24COMBO - r 313-3396 1 (420-50791
Integrated Audio with Dolby Digital 7.1 capability
IS - [313-2758]
Dell AS501 PA 10W Flat Panel Attached Spkrs for Analog Flat Panels
AS501PA - r 313-34841
No Microsoft Office
MSONO - r 412-1397]
No Virus Protection Requested
NOAV - r 461-8389]
Musicmatch@ Jukebox Basic
MMBASE - r 412-07411
Photo Album ™ SE Basic
DPS - r 412-07441
3 Year Limited Warranty plus 3 Year NBD On-Site Service
U30S - [950-1392] [950-5462] [960-6230] [960-6380]
No ISP requested
NISP - r 412-01481 r 412-06701
No QuickBooks package selected- Includes limited use trial
QBSSP - r 420-5136 ]
Total Price*
$4,701.511
Rose M Holman(rholman@ci.stillwater.mn.us)
8/30/2005
10/14/2005
httlart.de I] ,com/rcomm/basket.asp
.
~30/20()5
Misota State Store - NASPU I WSCA Contract# A63307: curriE-quote .e 1 of 3
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Total Price*: $1,278.26
Description
1 Inspiron 6000 Intel@ Celeron@ M Processor 360 (1.40 GHz/1 MB
Cache/400MHz FSB)
Reconfigure 1llii Remove
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$1,278.26
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$1,278.26
11
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Date:
Catalog Number:
Inspiron 6000:
Tuesday, August 30,20052:53:10 PM CST
84 RC956882
Intel@ Celeron@ M Processor 360 (1.40 GHz/1 MB Cache/400MHz
FSB)
TC14UM - r 221-8448]
Microsoft Windows XP Professional
wpxp - r 412-0689 ] r 412-0706 1 r 420-4770 ] r 420-4830 1 r 463-2282 1
15.4 inch WXGA LCD Panel
15XGA - r 320-3893 1,
512MB Shared DDR2 SDRAM 2 Dimms
512MB2D - [311-3707 ]
Integrated Intel@ Media Accelerator 900 Graphics
INTVID - [ 320-4233 ]
40GB Hard Drive
40GB - [341-0965]
Integrated 10/100 Network Card and Modem
INTNIC - r 430-0493]
Adobe@ Acrobat@ Reader 6.0
ADOBER - r 430-10481
Operating System:
Display:
Memory:
Video Card:
Hard Drive:
Network Card:
Adobe Software:
http://cart.dell.com/rcomm/basket.asp
8/30/2005
Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote
Page 2 of 3
ComboIDVD+RW Drives:
Wireless Networking Cards:
Office Productivity Software (Pre~lnstalled):
Security Software:
Digital Music:
Battery:
Carrying Cases:
Limited Warranty, Services and Support
Options:
Dial-Up Internet Access:
Digital Imaging:
Financial Accounting Software:
add item to your E-quote
24X CD Burner/DVD Combo Drive
24COMBO - r 313-2570 ] [ 420-5111 1
No Wireless Selected
NOWIRLS - r 430-1231 1
No Productivity Software
MSONO - r 412-1397)
No Security Subscription
NS - [412-07551
Musicmatch@ Jukebox Basic
MMBASE - [412-0741]
6-cell Lithium Ion Primary Battery (53 WHr)
6BAT - (312-02771
Dell Nylon Carrying Case
NCC - (310-4764]
3 Year Limited Warranty plus 3 Year NBD On-Site Service
UI30S - [950-5442] [950-7802] [960-6600] [960-6910]
No ISP Requested
NISP - [412-0148] r 412-0670]
Photo Album ™ SE Basic
DPS - [412-0744]
No QuickBooks package selected- Includes limited use trial
aBSSP - [ 420-5136 ]
Total Price*
$1,278.261
Rose M Holman(rholman@ci.stillwater.mn.us)
8/30/2005
10/14/2005
(651) 430-8804
laptop for nick chaves
Saved By
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Description
Notes I Comments
Purchasing Agent's Name
.
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tt30/2005
Misota State Store - NASPO I WSCA Contract# A63307: CUrIaE-qUote .e I of3
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Total Price*: $1,727.17
Description
1 Dell Dimension 51 OOC Series Intel@ Pentium@ 4 Processor 640
w/HT Technology (3.2GHz, 800FSB)
Reconfigure 1)j'jj Remove
Quantity
Unit Price
$1,727.17
Item Total
$1,727.17
11
~ Update
Memory:
Tuesday, August 30, 20052:58:08 PM CST
84 RC956882
Intel@ Pentium@ 4 Processor 640 w/HT Technology (3.2GHz,
800FSB)
F640B - r 222-0278 ]
Microsoft@ Windows@ XP Professional
WPXP - r 412-06881 [412-0721] r 420-48381 r 420-49271 r 463-22821
512MB Dual Channel DDR2 SDRAM at 533MHz (2x256M)
512M5 - r 311-5247]
Dell USB Keyboard
EK - r 310-5234]
19 inch Ultrasharp ™ 1905FP Digital Flat Panel
1905FP - [ 320-4123 1
Integrated Intel@ Graphics Media Accelator 950
IV - [ 320-4284 ]
140GB Serial ATA Hard Drive (7200RPM)
kos. r 341-1517 ]
13.5 in Floppy Drive
FD - [341.2300]
I
Date:
Catalog Number:
Dell Dimension 5100C Series:
Operating System:
Keyboard:
Monitors:
Video Cards:
Hard Drives:
Floppy Drive and Media Reader:
bttp:l/cart.dell.com/rcomm/basket.asp
8/30/2005
Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote
Mouse:
Network Card:
Modem:
Adobe Software:
CD or DVD Drive:
Sound Card:
Speakers:
Office Productivity Software (Pre-Installed):
Security Software:
Digitial Music:
Digital Photography:
Limited Warranty, Services and Support
Options:
Internet Access Service:
Financial Accounting Software:
add item to your E-quote
E uote E006667621
Saved By
Saved On
Expires On
Page 2 of 3
Dell Optical USB Mouse
OM - r 310-4037 ]
Integrated 10/100 Ethernet
IN - r 430-0441 1
Integrated 56K Data / Fax modem
1M - [313-2823 ]
Adobe@ Acrobat@ Reader 6.0
AAREAD - [ 412-0705 ]
24X CD-RW / DVD Combo Drive
24COMBO - r 313-33961 r 420-5079]
Integrated Audio with Dolby Digital 7.1 capability
IS - f 313-27581
Dell AS501 1 OW Flat Panel Attached Spkrs for UltraSharp ™ Flat
Panels
I\S50 1 - r 313-3482 )
No Microsoft Office
MSONO - r 412-1397 ]
No Security Subscription
NS2 - f 412-0754 1
IMusicmatch@ Jukebox Basic
~MMBASE - f 412-07411
Photo Album™ SE Basic
DPS - r 412-07441
3 Year Limited Warranty plus 3 Year NBD On-Site Service
U30S - [950-1392] [950-54621 [960-6230] [960-6380]
No ISP requested
NISP - r 412-0148] r 412-0670]
No QuickBooks package selected- Includes limited use trial
QBSSP - r 420-5136)
Total Price*
$1,727.17
Rose M Holman(rholman@ci.stillwatermn.us)
8/30/2005
10/14/2005
httlart. dell. co m/rcomm/basket. asp
.
'30/2005
.
.
.
Memorandum
August29,2005
To: City Council Members
From: Robert Zoller, Fire and Life Safety Officer
Re: Fire Prevention Week Signs/Banners
The week of October 9 - 15, 2005 has been set aside as National Fire Prevention Week The
Stillwater Fire Department will be hosting a number of fire safety activities the month of October.
Some of these will be visiting area schools with fire educational lessons and sending fire safety
messages home with the student for the parents to review with their child, delivering fire safety
messages to area business, an "open house" at the fire station planned for Saturday October 15,
and delivering fire safety information to city employees, to name a few.
As in past years we are again planning to display a number of signs and banners with fire safety
messages at various locations around the city. These will be placed on city property and remain
through the month of October. The fire department is requesting the City Council for permission
to display these life safety messages.
Following is a list of the locations where the signs/banners will be placed.
Banner to hang on the outside of the fire station, 216 N. 4th St.
Sign at Lily Lake recreational area, South Greeley St.
Sign at water department well house property, 1320 South 4th St.
Sign at water department well house property, 1304 West Olive St.
Sign at water department well house property, 1013 North Owens St.
Sign at water department well house property, 1800 West Orleans St.
Sign at water department well house property, Rutherford & England PI.
Sign at City Lift Station, West Myrtle St. near Jaycee Complex.
Sign at Heritage Park, Heritage Ct. & Parkway
Sign at Legends Park, Barons Way & Delano Way
Sign at Park, Myrtle St. & Greeley St.
Sign at the City Public Works Building, Boutwell Rd. N.
Thank you for your time in reviewing this request. If you have need for further information please
contact the department administrative aid, Linda Thompson 351 - 4963, and she will assist you.
/rfz Jl1
cc: Stu Glaser, Fire Chief
.
.
.
STAFF REQUEST ITEM
Department: Parks
Date: 09-01-05
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase and install play equipment for Schulenberg Park.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Estimated cost $19,000
Budgeted under Parks Capital Outlay
ADDITIONAL INFORMATION ATTACHED Yes
No X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by:
<-/....
::;r , .~
Date: (:.> / " ...--
/- -c':)
~/
-~ -;".. --
.. .....-~-
:-,/
.
.
.
08/0g/2004 17:08 551-435-3023
BOWERSOX
PAGE 02
06/05/2005 11:55 5514308810
CITY OF STILLWATER
PAGE: 02
~i Ilw;:lte~
~\"
,., I.". 'f"I~, p' . ,..", t ". ., j
216 N. 4th Street
Stillwtlter: ~N 5!f082
Tel.epJaone: fi51-430.(UWO Fax: as) -1,:10--8809
APPLICATION FOR SPECIA.L EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
APPLICANT INFORMA nON
Organization
-.6t- ex 0" X CCLiVro I i L 6d2oo I Type of Non~Profit X
. Organization For.Profit
r flKoL,t nt: 13DWfxa~;< r.~ ",5ChoOI h&v\)
f.t:; d--l -60VLt1I T\rU r cl .st-r eel-
~h II 'N Q.}C..r State 1\It N ZiP-5..50,& ~
(d;! ';<S3-13t{3AlternateNumber (oSl~ C;;;;).-;)... 5555
Contact P~rson
Address
City
Daytime Phone
: " . ,'; , ',:~;',:'; , .:.... ., ...- ::;K~; ":,:,- :',.'; .~':."':!-~ . ....I~~:[.~"7~_::(~:!t,:t!:'l~!~~I'..-,."".~ :'~:~~?:~C~. " 1~~~~;:~r;~r1!:'~~mQ":;'i-';;!i~\'1lll:frim~f.~;~~;i!.~~f:~':p.1;~~~~~y,;~;;~~~'7;V~mr::'~~~m\:~~~'~~"" ., ".~_ :~~r.;r~.:.. ;::;~~rrr
EVENT INFORMA TION (Special EVents Involving the use ofCfty property may requirp Park Board or Parking
Commission Review. EVQnl$ on Pr1V:m~ Prop~rty may reQuire Planning Commission review)
Date(s) of Event
lO /1/ dDO S; Hours of Event I 0 ; 3{) - .;1.: 30
,r (SpecJlll Events ~Qftt;Ju(;tfld after 70:00 p.m./ r(!Jquiro
Council approval of a variance to the noise ordinance)
Purpose & Description of Event
tJ::J,tYr~oV\ for- YlOY) Pu,bUG E:rlu..c~0v\.. ~i3+- p~
...14)) \\ (.0.D J I<. l--VOYh ."j1-c.vOl:x ~('~UL 5LhOol h rtlDiLe.r,r ~~" -G..
h r.l.f\/l.f? VYW ~~^- ,~n~ tA.t f'1 0 v:1 ce.r ~ i.:b.e...I1 ()oJ cu. (<... ~.....
se CS .-+::orr CL~ ~ VVWV\Jl.A-{ Fay t\A.o.. ~Ghd)l.
Proposed lOcQtjbn of Event (be If Low@II Park l~ to be
sp~clfle} LooMbox . 0 i nn~er Pc.J../ K uS4Ild:
~f Slth~~ p\Dj1!:J N;:~~~:~~l;~:~:r
'~lji otl~~' (CIrcle which one or both)
Typt of Event ~ ff F<.MY1 V'L.Ll'SfJ.r f.o r ncJ1 CD (
Estimated number of people to .
attend . Co 00 - qoo low- ~ v.)1l( kJe 5ttL3,Sife-d
";~.~~;:r;;.:::::~:\!:,;! ..: ,i:3:-Y:::'::';'~:::::~~r~;Ir.~~!j:i::~::f;j11.h\:;mi1~l!amf..;=;1~~~r~;::S::"~:~_~~MWII#'t1I~mJtlJijl:Xi:Il1lli:;l~Iffli~fl1lllll~I~:.;;m.,;\fim~*~1~;~;~~s!jl:?,~I!:m\l:.:i':I~r.~~
Following Information must be supplied
(Put a check next to items pertaining to your 9Vgnt, If not ap~liCgblO . PI sase put N/A In tM ~I'ac.)
Selling Alcohol
Permtt to Consume
N / A- Temporary Liquor f..lcenses am ()NL Y lIvai1ab'~ fa non-profit OfgMlraflons - $25.00 per dey
tJ ~ (for the consumpriiJn of ll!!!!r, Wi"!!, W;"I/: cCl>lm/'B, Bnd htJrd HquOf oft pul)/;C prop"rty (parks) . $35..CO re.,j
j?.()u..t"e i, fn.JNl (o:u So~ ~'\"d' 6~
L (;,)ttach to application) ~ OIl"f1.-\ U""\ T\..-t..i..-d btr-ee+ '\-t;l ~ S~
8t:l.6+ D^ L-~ 5t-r--cer t-o no~(-'o..d(. .
NJit _ Describe: fv'\o..p a.:tf7;:L~.
Sit A Map (required)
Impact on Parking {requlrgd)
(CONTINUE ON BACK)
08/09/2004 17:08
6o(~6/2Be5 11:55
Special Sign age
551-435-3023
BOWERSOX
PAGE 03
5514308810
CITY OF STILLWATER PAGE 63
We..- ~ ~ CVV{O~5 DV1~~.
cU..O~ t"V1L vou:k:- . .
~
Describe:
I.etter of Approval by Property Owner if on Private f\'1 rJ.
Property (attach to application) r!... (1
Tents or Membrane Structur&s NIA- Size
Cooking Operations tJJtt PropaM
Wat~r Activities (Rlver/L;:Jloms) f0J11. River lake Name:
EMS Needs
Open Fl.arne or Burning
Operations
Flr~works
Street Closure
Police Officer Needed
Restrooms (Portable}
Liv~ Entert<linment
Location
Deep fat frying
Exiting Points
Other
Njr:+ EMT StQlndby
Ambulance
Standby
Fir9
Department
Standby
~
rJI.B What Streets: . -
(Required if alcohol is being served on publlc property and attendance Is .over 75
people or at the discretion ofrht! Police Chief) ~ Contact Stillwater Po1ic~ (651-
rJ) A 351-4900) to arrange for offic~r
{'JJB- (Applloant to pay for rastrooms . Contgct Public WorJc&' 275-4100)
Describe
(jJB
Type of Music
Level of Promotion/Advertisement 6Cf1 00 I + r )t..u..Ar(.h Ft ytf~ T ~;f-;V\.. ')
-- '-'
Other Info the City should be aWare of: J..6.2,P. vJi 1I P rD.V j rie. OUA'. OLClV\. UrQ~~ j ~ .
f\.r-. " ^.J..o\~ ~,: L.. f ~- ~I k 1\ cCl.....-~ f'f- Co I ( ~C.LS
~ l..fi o,X lA...>...A. 't..UU<" ;:;Gh.oo. ~/'Dr ~n(j( yJo--fv-nLs. V- .
bul.. r~~ ~t 6eh&O( k.2'h..
A.pp'~ant Sign<lture '
-
, ,:iit:;,.,I~l:':.:' ;)~I::i;il!i((::;);:t:~:,:~S:I~::;:i2~:;': : . .:~t::~i)!~~;,:';:.i~r::;~I~~USi~:!::i:i:;i~~\ilg.Ql:if,'~~~.E.IIOt-A ~
~ Comm~n\s: ff/0 pv.
1.".1 '~1-}//-
,
I I
IVI
. ~
,-/4
/
LJ
I I
Parks Board Approval ReqIJired U
PI:lMnlng Comm.. Appr. R~quired U
---
City Coundl Approval Required I V'j
Community Development
City Administrator
City Clerk
Fire Chief
PoliCQ Chiqf
Public Works Director
Public Worles Superintendent
- . .., ... --- ~
'''''.,.''.'.;....IlI1'II\.~fi.',' :"~i~.'~ .~~''''. ',' '.~.JII{( "~I1lJ:!li1 IRIiMI IIll1J1l:1ll~ ' ~~I
11~~11.II,fl~m)IIl~1:' ,it.:'.~~IJit!RIf~ D'! .,
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FEES (If applicable)
Pannit to COn!lumtl:
Temporary LiquDr LicMS8
$25.00 per day
F.v!:!nt Fel.'
DopMlt $250,00
Other Fees:
~e
/
.
,TOTALFEES
17:08 551-435-3023
Z '''-'''''''~
N C\i.,.-'
BOWERSOX
P~GE 04
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216/\'. 4th Street
Stillwater. inN 55082
'1'elephone: 651.430.8800 Fax: 651.430.8809
APPLICATION FOR SPECIAL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
APPLICANT INFORMA nON
Organization
Contact Person
Address
City
Daytime Phone
~lJ,{V:~ {);}; ?-6C5
( J .
Em~iI Address: -t-I '! \/"1 f' ~~ (\.1 ,;(~a Si- . i~ -r-
h j'et1d') d{ "")~J IwoJt\ a~/JC-5
-rrCt(. "'.. . Ly 51'1'<.-
1) l <<) /v. ~. t'\d' <:;+,
sAi Ii \,fJCfJe(' State ~,~J zipS-S6 g).,..
(95 /1 ~3P1 - S' b3 Alternate Number _ C; t:). -- q it; ~ 63tJ i~1
x
Type of
Organization
Non-Profit
For-Profit
EVENT INFORMA TION (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
():::'.~~ I)E I. PI 30(jQ; Hours of Event q : 30 - f J .i OC
~~ / (Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance)
Purpose & Description of Event
L~j/\ Q_~ -K' __ { {)A (Y\O~~
~_..v V'X) L.J \ ~I \ l'\ \ V Lck ,\,
-' .: ~ '. ~J k{ ~(-0.-1lr,.l \' d ~
(I
Proposed Location of Event (be ()_
specific) (If' {--<.J li,l"ul rt.
tiate(s) of Event
Type of Event
Estimated number of people to
attend
Q{ v1.w.~-, C.-l1:^,~tA..eCt ~,\) h[ v-U-", ~cJ..) \
-..:..~ (')6_'\.1::-/ V-:dC~./\ tA'+) f~.0-_Vki I v rr...L..-,,;-\_ \-
(lOAJf.L
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
('-~i lId (en ~
'? f (Xl 7
I'
_~_/J~<F1
.. iii I \.:
Ifl--0~~! (e{c~r
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put NIA in the space)
Selling Alcohol
Permit to Consume
.te Map (required)
Impact on Parking (required)
J.t r,
/'1(;1 Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
/1/ J"" (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee)
-/ (attach to applicationJ-#3 I
Descril?e: ~/!ki\'\r, {;, 1K:..i J() i-j(lL
r:f 'n\~ /YJ1 )~,J
'I- r
( .1/1/ 'I""V.J !?fAij17{1~
(CONTINUE ON BACK)
Special Sign age
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(~"J.;
ccf- Wr1d'{r;j1.rf1,-!{ frJ p\:,f'i.
.f1)-JrJ;/'/'~J f~i'i(V!):l'\, !jo~.i<-
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j
Describe:
Letter of Approval by Property Owner if on Private
Property (attach to application)
/V(}~
'C/
Tents or Membrane Structures {'Vi' \.
Cooking Operations ,\J<1
Water Activities (River/Lakes) N<A
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
Live Entertainment
Size
Propane
River Lake Name:
Exiting Points
Other
Location
Deep fat frying
N';- EMT Standby
/IJ r~'
Ambulance
Standby
Fire
Department
Standby
Describe
.I..lI;;
f.Jc,
What Streets:
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
A'r.~ .
(II II 4351-4900) to arrange for officer
/1)(;.. (Applicant to pay for restrooms - Contact Public Works 275-4100)
1',1 (}..-
Type of Music
j/ 1,.)' LvlJf'tjl-O'f~nlj~vJ1/\
. ~11,
Lev/pro~oti~n/Ad~ertise~ent j~):J<rlJl(h).J Wv1 0-)r\\. I f~<'~1 J I
,/J {UWA-l v;)3).f)
Applicant Signat17\/! '-----
Community Development
City Administrator
City Clerk
Fire Chief
Police Chief
Public Works Director
Public Works Superintendent
Parks Board Approval Required
Planning Comm. Appr. Required
City Council Approval Required
OEElce::'USEONl...Y
':C !tkom~ents:
b<; " '-'1'~
,VI;j!JA/
'?( I
, \.f
10
I I
lJLJ afP '
I I
I I
,
I .....-
~./1
Vj)!JU
FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
Deposit
Other Fees:
$250.00
.
TOTAL FEES
.
Memorandum
To:
From:
Mayor and City Council
Tim Moore, Senior Engineering Tech ":~~IL;
August 31, 2005
Date:
Subject: Gopher State One Call
Contract for services from KorTerra, Inc.
DISCUSSION
City Staff along with WaterBoard Staff recently met with Korweb Services about a proposal
to provide Locate ticket notification and monitoring from Gopher State one Call. The City
can enter into an Agreement with KorWeb at a substantial annual savings and better use of
staff time for daily utility location required by Law. KorWeb will sort and distribute locate
tickets to the city and Waterboard Via a Secure web site. Cost will be split equally between
the City and the WaterBoard at a total estimated annual cost of$5250.00, $2625.00 each.
Currently the City of Stillwater is paying approximately $6500.00 annually.
.
RECOMMENDATION
Staff recommends that Council order staffto enter into an agreement with KorWeb Services
to provide services to the City.
ACTION REQUIRED
If Council concurs with staff recommendation, Council should pass a motion adopting
Resolution No. 2005- , ACCEPTING KORWEB PROPOSAL CONTRACTING
GOPHER STATE ONE CALL TICKET SERVICES AND ENTERING INTO AN
AGREEMENT WITH THE BOARD OF WATER COMMISIONEERS TO SHARE
IN THE COST.
.J
RESOLUTION 2005-193
ACCEPTING KORWEB PROPOSAL CONTRACTING GOPHER STATE ONE
CALL TICKET SERVICES AND ENTERING INTO AN AGREEMENT WITH THE
BOARD OF WATER COMMISSIONERS TO SHARE IN THE COST
BE IT RESOLVED by the City Council of Stillwater, MN that the Korweb
Proposal for contracting Gopher State One Call Ticket Services, as on file with
the City Clerk, is hereby approved and authorizes the Mayor and City Clerk to
sign the agreement.
BE IT FURTHER RESOLVED, that the City Council of Stillwater, MN authorizing
the entering into an agreement with the Board of Water Commissioners to share
in the cost of the Korweb Proposal.
Adopted by the Stillwater City Council this 6th day of September 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
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KORWEB
Services Proposal
~ .....
Cost Analysis
Estimated annual tickets
3000 x 2 member codes = 6000
Gopher State fee
Gopher state fax surcharge
$ 1.35 x 6000 = $8,100.00
$1.00 x 4,800 = $4,800.00
( less 50 per month credit)
Total annual expense $12,900.00
Expenses using KorWeb
Estimated annual tickets 3000 x 1 member code = 3000
Gopher state fee
KorWeb fee
$ 1.35 x 3000 = $ 4,050.00
$ 0.40 x 3000 = $1,200.00
Total annual expense with Korweb $ 5,250.00
Savings $ 7,650.00
August 15, 2005
Copyright@ 2005, KorTerra, lnc
Confidential and Proprietary
Page 8 of 10
KorWeb Services Proposal for:
Stillwater
Prepared by:
KorTerra, Inc.
08/16/05
l1li..- ~
KORTERRA
l1li..- ........
Utility Industry Applications
KorT erra, Inc.
81 70 Mallory Court I Chanhassen, MN 5531 7
952.368.1911 I 952.368.3818 fax
www.korterra.com
.
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I" . "II il. II r I ( .,1" ( ,
I, I. 1 ,,1
I r ,
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KORWEB
Services Proposal
..... ~
TABLE OF CONTENTS
A. ABOUT KORTERRA AND KORWEB .................................................................................. 3
B. K ORWEB SOFTWARE SERVIC ES ...................................................................................... 4
C. KORWEB DATA CENTER SERVICES ................................................................................. 6
D. K ORWEB SU PPORT AN D TRAI NI NG ................................................................................ 7
E. K ORWEB SERVIC E FEES ................................................................................. ................. 8
August 15, 2005
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Confidential and Proprietary
Page 2 of 8
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KORWEB
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Services Proposal
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A. About KorTerra and KorWeb
Since 1990, KorTerra has developed mobile computing and workforce management solutions for the utility industry.
The KorTerra@product suite, designed by One Call industry professionals, is the industry's mosf comprehensive ufility
workforce management and damage prevention software solution. KorTerra has worked with major utilities,
contract locators and municipalities to develop a variety of utility Workforce Management systems. The software
effectively manages on-time response, provides management reporting, positive response, and keeps track of
locafing team performance in a real-time, mobile and paperless environment.
KorTerra KorWeb is an internet based application built utilizing KorTerra's 15 years of damage prevention experience
and the most current technology to receive and manage your One Call Locate requests. The KorWeb internet
product was developed in response to changes in the One Call industry and locating organization needs.
Each year, One Call Cenfers across the nation change their protocols and procedures for sending locate tickets
and receiving positive response. KorWeb allows customers access to use the most current and functional product
to complete their One Call requests in accordance with their state's One Call protocol.
With KorWeb, KorTerra provides all the necessary network servers, database server hardware and software licenses
to run the KorT erra back office environment which is located at our tier-1 data center in downtown Minneapolis. In
addition, KorT erra manages and maintains servers, performs necessary back-ups and monitors all computers that
are located at our data center. KorTerra also manages all communication lines needed to receive One Call
locate requests from the One Call Centers tor our clients (e.g. emaiL FTP, etc.)
KorTerra...it's all you need!
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August 15, 2005
Copyrighf@ 2005, KorT erra, Inc
Confidential and Proprietary
Page 3 of 8
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KORWEB
Services Proposal
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B. KorWeb Software Services
KorWeb is a solution for organizations needing to automate their locating operations without large
upfront fees or requiring any costly hardware or software configuration. The KorWeb product is offered
on a "pay as you go" basis. Using a per ticket pricing model allows KorWeb customers to pay only for
the locates they receive from their One Call Center(s). All support and maintenance fees are included
in the per ticket pricing/pay as you go model for users of KorWeb.
KorWeb will allow organizations without large IT staff to still benefit from a technologically advanced
solution. KorWeb differs from traditional software products in that there is no initial installation of any
software at the client site, as all software is hosted securely at KorTerra's Tier-1 data center. KorWeb
customers do not have to manage or support onsite servers or intemal hardware. All that is needed to
run KorWeb is a PC with a web browser and intemet access. The software being hosted by KorTerra
ensures that users always have access to the most current software version without scheduling and
performing on-site upgrades.
KorWeb will enable these organizations to streamline organizational processes, remain in compliance
with Positive Response laws and save money.
KorWeb includes robust functionality and features that any size locating organization will benefit from.
Some of these features include:
Full Featured One Call Ticket Management System - Automates the entire locating process from
ticket receipt. and screening, to dispatching, mobile and archiving - all in a paperless
environment.
Automated Ticket Routing - Automatically routes the locate tickets to the appropriate locator
based on the location of the ticket.
Automatically Identify No Locate Required Tickets - The system automatically identifies tickets
that can be marked as 'no locate required' (NLR), based on your specific criteria. This capability
can greatly speed up the process where no action is required.
Greater Reliability - KorWeb is based on our proven and award winning KorTerra software and
housed in our tier-1 data center environment. which gives you the peace of mind that your
locates tickets are being processed correctly and your organization is meeting your One Call
requirements.
Ticket Reception Reliability - Tickets are received using FTP, e-mail or XML eliminating error prone
modems.
Mapping - KorWeb offers mapping capabilities to assist your staff in determining the location of
the dig site or to assist in screening tickets out that do not require a locate.
Mobile Capabilities - KorWeb offers a "true" mobile solution allowing your locators to have real-
time information in the field and the most accurate and up-to-date information available.
Others may say they offer a mobile solution, but as soon as their locators lose their connection to
the intemet they are unable to work. With the KorTerra Mobile, we use our proven "store-and-
August 15, 2005
Copyright@ 2005, KorT erra, Inc
Confidential and Proprietary
Page 4 of 8
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KORWEB
Services Proposal
1IIo...._~
forward" communications technology to allow your locators to continue working without being
impacted by a lost internet connection.
Positive Response - Automatically manages the Positive Response Process by sending locate
status information to specified destinations without human intervention or other tedious manual
processes.
Emergency notifications - When emergency notifications are received 24x7. the system can be
configured to automatically send an e-mail notification to your designated staff to respond to
the emergency request. The designated staff can be notified of the emergency via their cell
phone, pager, or in the office.
Reporting - Robust reporting supplies management with detailed information and provides them
with the tools necessary to run an efficient locating operation.
August 15, 2005
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Confidential and Proprietary
Page 5 of 8
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Services Proposal
C. KorWeb Data Center Services
Behind the scenes, KorTerra's technical staff manages and maintains servers, performs necessary back-
ups and monitors all computers that are located at their Tier-1 data center located in downtown
Minneapolis, MN. KorTerra also manages all communication lines needed to receive One Call locate
requests and to send the positive responses to the One Call Centers.
The data center is located in a bunker building, protected to prevent and withstand a multitude of
disasters. KorTerra customers utilizing the KorWeb have "peace of mind" that their computing
environment is secure.
The services KorT erra provides give KorT erra the responsibility of managing and maintaining the
computing environment for the customer. This allows KorT erra customers to focus on their core business.
This model will not only benefit KorTerra clients from an efficiency standpoint, but will prove to be a huge
costs savings and provide them with peace of mind.
Benefits of KorTerra's Tier-l Data Center Include:
Physical Infrastructure Safety
o Halatron Fire Extinguishers
o 18 inch Raised Floor
o Concrete Filled Steel Floor Tiles (at 1250 pounds
per sq ft.)
o Five 26 ton HV AC Units
o Leak Detection for Each HV AC Unit
o Two Redundant 260kV A UPS banks
o TVSS (Transient Volt Surge Suppressor)
o Pre-Action Dry Pipe Suppression System 0
o FM 200 Gas Fire Suppression Pre-Action 0
o 1875 kVA Cummins Diesel Onan Generator with 0
2500 Gallon Fuel Tank 0
o VESD (Very Early Smoke Detection)
o Heat and Smoke Sensors in 10 Square Foot
Zones
o Hand held Laser Thermometer
Secure Facilities
o Four Physical Layers of Security
o (17) ISO Controlled Security Procedures
o Security Model Accommodates HIPAA and
SAS-70 Audits
o Secure, Dedicated Staging Area
Back-up processes and procedures include:
o Nightly back-ups of all servers
o All back-ups rotated off site daily
o Redundant hardware configuration
Robust Network Infrastructure
o (3) Local Loop Providers over SONET
o OC-48, OC-12 MUX's
o (3) Tier One ISP Backbones to Various Local
Loops, Two OC-3's and One DS-3
o (2) Hubbed DS-3s for PTP and Frame Relay
Connections
o Cisco Powered Internet Mesh within No Single
Points of Failure
(2) 7206 Border Routers
(4) 6509 Access Switches
Dual Ethernet Drops to Every Cabinet
Zero Downtime Since Opening in September
2000
Monitoring
o ASP Site Employees Performing 24/7 Pro-
active Monitoring of Internet Mesh, Physical
Infrastructure, and Equipment
o Global NOC Support for Failover and
Dedicated Tier 2 & 3 Engineers
Site Staffing and Support
o 24/7 onsite staffing
o Dedicated Security Engineers
o Dedicated Storage Engineers
o Tier 1 Equipment Support
August 15, 2005
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Copyrighf@ 2005, KorT erra, Inc
Confidential and Proprietary
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KORWEB
Services Proposal
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D. KorWeb Support and Training
KorWeb Support
KorTerra provides industry-leading technical and customer support. Our staff is highly experienced and
skilled at assisting users at all levels of computer knowledge.
All support fees are included in the per ticket pricing. Support includes unlimited technical and
customer support and software upgrades. Use any of the following options to contact a KorTerra
support professional:
Telephone:
Fax:
E-mail:
Web:
952.368.1911
952.368.3818
support@korterra.com
http://www.korterra.com
KorWeb Training
KorTerra also provides in-depth. hands-on training for users. This "train the trainer" approach allows the
new user to determine the pace of the training session. which includes step-by-step instructions for each
screen and task. All KorTerra training is provided by experienced and knowledgeable staff.
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Page 7 of 8
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KORWEB
Services Proposal
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E. KorWeb Service Fees
Description
KorWeb - Basic
Price
$0.25 per ticket
Includes single existing One Call Center ticket interface
Includes ticket receiving,
Includes locator auto assignment,
Includes auto ticket no locate required (NLR)
Includes street level mapping,
Includes database searching
Includes unlimited number of locators
Includes customized display fields
Includes Initial Setup
Includes all fees for services tier - 1 data center
Includes all support, upgrades, and maintenance
KORWEB - ADDITIONAL FEATURES
Browser Based Mobile
N/C per ticket
Positive Response ~ Per One Call Center - EmaiL FTP, Telnet
$0.05 per ticket
Ticket splitting for multiple departments
$0.10 per ticket
per dept.
ESTIMATED MONTHLY liCENSING FEE
S 100.00
Based on 250 tickets per month at $0.40 per ticket.
Billed Quarterly based on actual usage or Annually based on estimate of usage from
previous year. Annual payment subject to 100/0 prepayment discount.
This proposal is valid for acceptance for 60 (sixty) days following its date of issue. All pricing older than
60 days will need to be re-bid.
August 15, 2005
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Confidential and Proprietary
Page 8 of 8
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KORWEB
F. Return on Investment
When implementing technology the term "Return on Investment" (ROI) is often discussed. ROI can be a difficult
number to calculate because there are many areas within an organization that the KorTerra software can impact.
Often times, companies are unable to identify and quantify all of the cost saving benefits they are able to reap as
a result of streamlining operations with a software tool such as KorTena.
Since 1990. KorT erra has worked with our clients to better understand all of the areas that the KorTena software may
impact a utility, contract locator, or municipality. KorTerra has taken this knowledge and experience to create a
detailed web based calculator to help demonstrate ROI for their software. This ROI calculator can be found at
htto: Ilwww.korterra.com/roiworksheet.htm.
Customers implementing the KorTena solution start gaining ROI benefits immediately. KorTerra's customer base
demonstrates full ROI within the first year of the software purchase, with the majority reaping full ROI within the first
six months! The ROI can be further defined by those savings experienced in the field, office and intangibles.
Cost Savings in the Field:
In the field, KorT erra Clients typically experience an 18% to 25% increase in field worker productivity. Typically. the
largest contributors to productivity improvements and cost savings in the field are a result of the following:
Immediate access to their workload. With the KorTerra software. your locators can start locating
immediately at the beginning of their day, without first having to pick-up or drop-off their tickets at the
office. This translates to less time required driving to and from the office, and more time devoted to
performing productive work in the field (typically 1 to 3 additional locates per day, per locator). Also,
another benefit is the reduced vehicle wear and tear. due to less driving to and from the office each .
day.
Increased field worker productivity. Using the KorTena software, paper tickets are not "lost" and an
audit trail is created for each activity performed by the locators in the field by documenting all their
time and work performed. This creates an environment where the locators are being held more
accountable for their work and working more productively as a result.
Immediate access to work load and increased worker productivity results in reduced overtime as work
can be planned for and mapped out at the beginning of each day.
Efficiencies related to improved routing. With the ability to view an entire day's workload, the locator is
now able to efficiently plan and route their day. This results in a more efficient and productive work
day. reducing payroll and overtime expenses. and reducing vehicle wear and tear.
staff Reduction. If locates are being performed in a concentrated area, our clients typically find they
can do more with less. In other words. due to the efficiency gains listed above, our clients find they
can perform the same number of (or more) locates annually with fewer locators.
Cost Savings in the Office:
In addition to experiencing costs savings in the field, KorTerra clients also experience substantial cost savings and
productivity improvements in the office. Increased automation means clients using KorTerra are able to reduce
headcount in the office. Typically. without KorT erra there is approximately 1 office employee for every 10 to 15 field
employees. Whereas. KorT erra clients typically experience an office to field headcount ratio of 1 office employee
for every 30 to 50 field employees. The cost saving benefits should include all payroll. benefits, taxes. office space.
office equipment. etc. associated with each office employee.
Office headcount can be reduced because:
KorT erra automatically receives. assigns and routes the locate tickets to the appropriate locator in the
field. As a result. fewer office workers are required to perform this task.
.
August 15, 2005
CapyrighJ@ 2005, KarT erra, Inc
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Page 9 of 11
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KorTerra automatically processes all positive response notifications, therefore allowing staff to be
available for other fasks.
KorTerra is a paperless solution. As a result all locate ticket completion information is collected
automatically from the field, therefore eliminating the need to perform any manual data-entry in the
office.
Automated positive response and automated billing help reduce office staff and the time required to
process billing and positive response. With KorT erra Positive Response, there is no need for a dedicated
staff member to call in or enter in positive response information. With KorTerra Billing, billing is
automated so there is no data entry or billing preparation for invoicing required.
With the KorT erra software, the field workers are equipped with more information that is available in the
tield. This results in lower communication costs and wasted time between the dispatch and field
workers at the office.
In addifion fo these savings, fhere are other cost savings through the reduction of office consumables:
Savings related to consumables such as printer supplies, paper, fax machines, etc.
Phone/fax lines will be eliminated with electronic ticket receipt.
All expenses due to the elimination of printing tickets (i.e. paper, toner, inkjet cartridges, maintenance,
etc.)
Storage costs required to store historical paper data can be eliminated.
KorTerra efficiencies allow organizations to save real dollars in the field and in the office, which translates into
increased revenue for the company. KorTerra also enables organizations to perform more work per locator, per
day while decreasing the number of workers required in the office and reducing office consumables.
Overall Operation and Management Improvements:
In addition to the above quantifiable savings, there are many other benefits/savings that our clients enjoy as a
result of deploying the KorT erra software solution. Some of the improvements that are not quantifiable include:
Better manaaement tools. KorTerra provides an electronic process complete with an audit trail for
managing locating operations. This helps both management in the office and staff in the field, handle
the ticket process. Management has access to all the information needed for making informed
business decisions and to supervise the operational processes.
Increased customer satisfaction. KorT erra enables an organization to complete their work more
efficiently, ensure there are no lost tickets, and properly documents all steps in the life of a ticket
contribute to increased customers satisfaction. In addition, KorT erra readily provides information to
management dispatch and field personnel. which yields increased customer safisfaction and
responsiveness.
Timelv and accurate information. Information is collected as the work is completed. Having up-to-
date information allows management to respond immediately to correct problem areas and better
forecast for their business needs.
Increased information for business makino decisions. Readily available information not only helps the
communication process with customers. but it also provides management with the proper tools to
make better and more informed decisions about employees. equipment, and training issues.
No more lost Imisolaced tickets. Organizations will not have to face an unhappy customer or even a
damaae as <;1 result of a misplaced or .lost ticket. .. ... ..' .,.
August 15, 2005
Copyright@ 2005, KarT erra, Inc
Confidential and Proprietary
Page 10 of 11
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KORWEB
Reduced damaaes. KorT erra ensures organizations receive every ticket that is sent to them and
provides tools to quickly and easily identify problems area where work is not being performed in a
timely fashion. As a result, damages will be reduced. In the event of a damage occurring, the
KorTerra software provides a detailed audit trail for the ticket to help organizations defend their
position.
For our contract locator clients. KorT erra offers increased and accurate billina. With KorT erra, no tickets
are lost, resulting in complete, increased and accurate billing. Billing information is captured as the
work is completed and the KorTerra Billing system aufomatically calculates billable fees for the work
performed. This result in invoices being generated in a timely manner and contract locating
organizations receiving payment quicker. By reducing the "human" factor, billing errors can be
eliminated. Accurate billing also contributes to increased customer satisfaction and happier clients.
KorTerra is a "Besf in Class" software oroduct. As a result, our clients experience the best service and
support in the industry. The KorTerra Software Suite has a comprehensive support and maintenance
plan which allows customers to contact KorTerra's Support Team with any questions regarding the
software on a day to day basis as they are using the KorTerra products. KorTerra customers also have
access to the most up-to-date KorTerra software versions, keeping their clients on top of the latest
technology trends without having to purchase additional software products.
Return on Investment from the efficiencies gained from a KorT erra implementation allows organizations to save real
dollars in the field and in the office which translates into increased revenue for your company.
KorTerra...it's all you need!
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August 15, 2005
Copyrighf@ 2005. KorTerra, (nc
Confidential and Proprietary
Page 11 of 11
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MEMORANDUM
TO:
Mayor and City Council
FROM:
K1ayton Eckles, Director of Public Works
. ,/
_l.>"-
DATE: September 2,2005
SUBJECT: Approval of Maintenance Agreement for CR15 and CRl2 Signals
DISCUSSION
Attached is a copy of an agreement for signal maintenance between Washington County,
Stillwater Township, Grant and City of Stillwater. It stipulates Stillwater contribute 25% of
the cost of electricity and maintenance of the system. This agreement is the same format as
all our other signal agreements.
.
RECOMMENDATION
Staff recommends that Council approve the attached agreement.
ACTION REOUIRED
Council should pass a motion adopting a resolution approving the agreement and authorizing
the mayor to execute the agreement.
.
APPROV AL AGREEMENT FOR MAINTENANCE
OF TRAFFIC CONTROL SIGNAL AT
CSAH 12 AND CSAH 15 \VITH WASHGINGTON COUNTY
.
\VHEREAS, the City of Stilhvater will contribute 25% of the cost of e1ectricy and maintenance of
a traffic control signal at the intersection of County Road 12 and Manning Avenue (CSAH 15) in an
agreement with Washington County.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILL \V A TER, MINNESOTA:
That the Mayor and the City Clerk are hereby authorized and directed to enter into an agreement in the
name of the City with the Washington County for the maintenance of traffic control signal at the
intersection of County Road 12 and Manning Avenue (CSAH 15)
Adopted by the Council this 6th day of September 2005.
Jay L. Kimble, Mayor
.
ATTEST:
Diane F. Ward, City Clerk
.
.
.
WASHINGTON COUNTY
DEPARTMENT OF TRANSPORTATION
AND PHYSICAL DEVELOPMENT
TRAFFIC CONTROL SIGNAL
MAINTENANCE AGREEMENT
BETWEEN
THE COUNTY OF WASHINGTON
AND
STILLWATER TOWNSHIP
AND THE CITIES OF
GRANT AND STILLWATER
FOR MAINTENANCE OF A TRAFFIC CONTROL SIGNAL AT THE
INTERSECTION OF 75TH ST N (CSAH 12) AND
MANNING AV N (CSAH 15)
IN
STILLWATER, GRANT AND STILLWATER TOWNSHIP
.'
THIS AGREEMENT made and entered into by and between the County of Washington, a
political subdivision of the State of Minnesota, hereinafter referred to as the "County" and the
Cities of Stillwater and Grant and Stillwater Township, Minnesota, a municipal corporation,
hereinafter referred to as the "Cities";
.
WHEREAS, it has been determined to install a traffic control signal at the intersection of
75th St N (CSAH 12) and Manning Av N (CSAH 15), and;
WHEREAS, the County and Cities will share in the maintenance costs of the traffic
control signal as hereinafter set forth;
NOW THEREFORE, IT IS AGREED AS FOLLOWS:
1. The County shall install or cause the installation of an actuated traffic control
signal with overhead and pedestrian indications at 75th St N (CSAH 12) and Manning Av N
(CSAH 15) in the Cities
2. The Cities shall provide necessary electrical power for its operation and clean
and relamp the luminaires (overhead street lights) at the cost and expense of the Cities, with
Grant responsible for 50% and Stillwater and Stillwater Township responsible for 25% each.
3. The County shall install, maintain, and keep in repair the Emergency Vehicle
Preemption System at the Cities' cost and expense, with Grant responsible for 50% and
Stillwater and Stillwater Township responsible for 25% each. .
4. The County shall maintain and keep in repair the traffic signal, including
relamping, cleaning, and painting of the signal at its' cost and expense.
5. The Cities shall indemnify, save, and hold harmless the County and all of its
agents and employees of and from any and all claims, demands, actions or causes of action of
whatsoever nature or character arising out of, or by reason of, the performance of any work by
the Cities provided for hereby, and further agrees to defend, without cost or expense to the
County, its agents or employees, any action or proceeding commenced for the purpose of
asserting any claim of whatsoever character arising in connection with or by virtue of the work
to be performed by the Cities.
6. Any and all persons engaged in the aforesaid work to be performed by the
County shall not be considered employees of the Cities, and any and all claims that mayor
might arise under the Workmen's Compensation Act of this State on behalf of said employees
while so engaged, and any and all claims made by any third party as a consequence of any act
or omission on the part of said employees while so engaged on any of the work contemplated
herein shall not be the obligation and responsibility of the Cities. The County shall not be
responsible under the Workmen's Compensation Act for any employees of the Cities.
7. The County shall indemnify, save, and hold harmless the Cities and all of its
agents and employees of and from any and all claims, demands, actions or causes of action of
whatsoever nature or character arising out of, or by reason of, the performance of any work by .
the County provided for hereby, and further agrees to defend, without cost or expense to the ...
Cities, its agents or employees, any action or proceeding commenced for the purpose of
asserting any claim of whatsoever character arising in connection with or by virtue of the work
.
.
.
to be performed by the County.
8. All timing of all traffic control signals provided for herein shall be determined by
the County, and no changes shall be made therein except with the approval of the County.
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly
authorized officers.
By
Date
By
Date
.
CITY OF GRANT
Mayor
City Administrator
Approved as to form:
.
City Attorney
Date
Recommended for approval:
City Engineer
Date
.
.
.
.
By
Date
By
Date
CITY OF STILLWATER
Mayor
City Administrator
Approved as to form:
City Attorney
Date
Recommended for approval:
. t'
/
,; ~. ~........,..._.,
f?
'-/ 2~7 ~) 5>
. , Date
City Engineer
By
Date
By
Date
STILLWATER TOWNSHIP
.
Township Board Chair
Township Administrator
Approved as to form:
Township Attorney
.
Date
Recommended for approval:
Engineer for Township
Date
.
.
.
.'
By
Date
By
Date
COUNTY OF WASHINGTON
Myra Peterson, Chair
Washington County Board of Commissioners
James R. Schug
County Administrator
Approved as to form:
Asst. County Attorney
Date
Recommended for approval:
Donald J. Theisen
County Engineer
Date
R\201204\CSAH 12 & CSAH 15 Signal Maintenance Agrdoc
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Vemorandum
To:
Mayor and City Council
Diane Ward, City Clerk
9/1/2005
From:
Date:
Subject:
TRANSFER OF WINE & STRONG BEER LIQUOR LICENSE
FOR AUTUMNS, INC., DBA: AUTUMNS
The applicant has submitted an application for the transfer of the Wine & Strong
Beer Liquor License from Chives to Autumns, Inc., DBA: Autumns.
As required, a public hearing must be held for the issuance of new and transfer of
liquor licenses.
Approval for the license should be contingent upon approval by Police, Finance,
Fire, Building Departments and Minnesota Liquor Control.
ACTION REQUIRED:
Conduct the public hearing and should Council desire to approve the transfer of the On-Sale
and Sunday liquor license they should pass a motion to adopt Resolution No. 2005-
APPROVING TRANSFER OF OWNERSHIP OF WINE WITH STRONG BEER LIQUOR
LICENSE FROM JEFFREY MARK DAHL, DBA: CHIVES TO AUTUMNS, INC., DBA:
AUTUMNS
.
APPROVING TRANSFER OF OWNERSHIP OF WINE WITH STRONG BEER LIQUOR
LICENSE FROM JEFFREY MARK DAHL, DBA: CHIVES TO AUTUMNS, INC., DBA:
AUTUMNS
WHEREAS, request for transfer of ownership of the Wine with Strong Beer Liquor License
From Jeffrey Mark Dahl, DBA: Chives To Autumns, Inc., DBA: Autumns has been requested;
and
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby
approves the transfer of Wine with Strong Beer liquor license conditioned upon filing all required
documentation, approval by Police, Fire, Inspection Departments, and Minnesota Liquor Control.
Adopted by Council this 6th day of September, 2005.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
..
,
,
APPROVING TRANSFER OF OWNERSHIP OF WINE WITH STRONG BEER LIQUOR
LICENSE FROM JEFFREY MARK DAHL, DBA: CHIVES TO AUTUMNS, LLC., DBA:
AUTUMNS
WHEREAS, request for transfer of ownership of the Wine with Strong Beer Liquor License
from Jeffrey Mark Dahl, DBA: Chives To Autumns, LLC., DBA: Autumns has been requested;
and
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby
approves the transfer of Wine with Strong Beer liquor I" onditioned upon filing all required
documentation, approval by Police, Fire, Inspection De nd Minnesota Liquor Control.
ATTEST:
Adopted by Council this 6th day of September, 2
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
<"
J
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PARKING REQUEST FOR A SCHOOL BUS ON CITY STREETS
MAYOR AND CITY COUNCIL MEMBERS
I MARK WALKER A EMPLOYEE LAIDLAW BUS COMPANY AM REQUESTING
THE CITY OF STILLWATER TO GRANT ME PERMISSION TO PARKA LAIDLAW
BUS ON THE SOUTH SIDE OF THE THREE HUNDRED BLOCK OF WEST ASPEN
S1. SEVEN DAYS A WEEK MONDAY THRU FRIDAY FROM APROX. 6:00 PM TILL
5:30 AM AND ALL WEEK END UNLESS EXTRA CHARTER RUNS. DURING THE
SCHOOL YEAR. THE FOR THIS REQUEST IS TO SAVE MONEY APROX 200.00
TO 300.00 PER MONTH ON GAS AND MORE CONVENIENCE AND TIME. I DRIVE
A NORTH ROUTE AND IT WILL SAVE ME TIME AND MONEY AND WEAR ON
BOTH VIEHICES
.
THANK YOU FOR CONSIDERING THIS REQUEST
MARK WALKER
~/c::! ~Z~
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Sec. 51-1. Time limit parking.
Subd. 1. Zones. The city council may, by reso-
lution, designate certain areas where the right to
park motor vehicles, equipment or structures is
limited by time. The chief of police and the public
works director shall mark by appropriate signs
each zone so designated. No person may park in
any limited parking zone for a longer period than
is specified.
Subd.2. Shifting ofparked vehicles. Any vehi-
cle parked in a limited time zone and found to be
within 200 feet of its previous location in a limited
time zone is deemed to have remained stationary.
(Code 1980, ~ 51.01; Ord. No. 773, 7-20-93)
Sec. 51-2. Parking regulations.
Subd. 1. Overnight parking. No person may
park or permit any vehicle to stand upon any
highway, street, alley, city-owned parking lot or
any other public property in the city for more than
24 consecutive hours except in areas designated
for such parking by signs erected by authority of
the city council, and except in emergency situa-
tions where prior authorization for the parking
has been obtained from the chief of police.
Subd.2. Commercial motor vehicles. No motor
vehicle over one-ton capacity bearing a commer-
cial license and no commercially licensed trailer
may be parked on any street or roadway in any
area in the city which is zoned residential, except
when such vehicle is engaged in loading and
unloading or rendering a service in the area
involved.
Subd. 3. Private property; owner permisswn
required. No person may park or permit any
vehicle to stand upon any public or private prop-
erty that is sodded or landscaped and is main-
tained as a boulevard or open yard space adjacent
to a street, highway or parking lot, except with
the permission of the owner of the property.
Subd. 4. Empty boat trailers in CBD district.
No person may park any empty boat trailer on
any street or alley or in any public parking lot
located within the CBD district of the city.
Supp. No. 10
..,.
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TRAFFIC
S 51-2
Subd. 5. Parking in loading zones. It is a
violation of this section for any person to park or
permit any vehicle to stand upon any portion of a
street, alley, city-owned parking lot or any other
public property in the city in areas designated as
loading zones by signs erected by authority of the
city council unless prior authorization for the
parking has been obtained from the chief of po-
lice.
Subd. 6. Sale of vehicles. It is unlawful to park
any vehicle upon any street for the purpose of
displaying it for sale.
Subd. 7. Permit zones. The city council may, by
resolution, designate areas within any city-owned
parking lot as a permit parking area, and estab-
lish the number of permits to be issued and the
fee for the permits. The chief of police and the
public works director must mark each area with
appropriate signs. It is unlawful for any vehicle to
be parked in a permitted parking zone without a
permit.
Subd. 8. Obliterating of marks. It is unlawful .
for any person to remove, erase or otherwise
obliterate any mark or sign, placed upon a tire or
other part of a vehicle by a police officer or other
duly authorized enforcement officer, for the pur-
pose of measuring the length oftime a vehicle has
been parked in any limited time zone. This sub-
division applies to persons who intentionally con-
ceal or destroy marks by moving the vehicle
forward or backward. A violation of this subdivi-
sion is a misdemeanor.
Subd. 9. Fines. The city council may, by reso-
lution, establish a procedure for implementing
the parking regulations of the city including an
authorizing form of administration complaint to
be used for charging violations of this chapter,
and to set fines for parking violations.
Subd. 10. Penalty. Any person who fails to pay
any fines established by the city council pursuant
to subdivision 9 of this section within 30 days is
guilty of a misdemeanor.
Subd. 11. Failure to comply with peace officer.
No person may willfully fail or refuse to comply
with any lawful order or direction of any peace
officer invested by law with authority to direct, .
control or regulate traffic.
CD51:3
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,
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S 51-2
STILLWATER CODE
Subd. 12. Duration of overtime parking regu-
lations. All overtime parking regulations of the
city are hereby extended on all city parking lots
where they are operated by the city or by a private
contractor to apply seven days a week, Sundays
and holidays included.
(Code 1980, 9 51.02, subd. 10; Ord. No. 688,
9-29-81; Ord. No. 707, 7-11-89; Ord. No. 721,
3-20-90; Ord. No. 745, 7-2-91; Ord. No. 761, 6-16-
92: anI. No 773, 7-20-93; Ord. No. 856, ~ 3,
4-21-98)
.
Sec. 51-3. Minnesota Highway Traffic Regu-
lations Act.
Subd. 1. Adoption. Minn. Stat. ch. 169, known
as the Highway Traffic Regulation Act is adopted
as the traffic regulation ordinance of the city.
Every provision contained in this statute is adopted
and made a part of this section by reference.
Subd. 2. Unreasonable acceleration. No person
may start or accelerate any motor vehicle with an
unnecessary exhibition of speed on any public or
private way within the city limits. Prima facie
evidence of unnecessary exhibition of speed is
unreasonable squealing or screeching sounds emit-
ted by the tires or the throwing of sand or gravel
by the tires of the vehicle.
Subd. 3. Penalty. Except when made a gross
misdemeanor by law, it is a misdemeanor for any
person to do any act forbidden or fail to perform
any act required in this section.
(Code 1980, S 51.03)
.
Sec. 51-4. Illegally parked vehicle removal.
Subd. 1. Nuisance. Any vehicle parked in vio-
lation of any city ordinance is declared a nuisance
and may be summarily abated by removing the
vehicle by or under the direction or at the request
of a police officer to a place of storage by means of
towing truck. The police officer may require the
driver or owner to remove the vehicle off the
paved, improved or traveled portion of the street.
Subd. 2. Recovery of stored vehicles. Before the
owner or his agent is permitted to remove a
vehicle from the place of storage, the owner must:
(1) Furnish satisfactory evidence to the po-
lice department and the person in charge
of the storage area of his identity and
ownership of the vehicle; and
Supp. No. 10
(2) Pay any storage charge to the person in
charge of the storage area for the towing
and storage of the vehicle.
(Code 1980, S 51.04)
Sec. 51-5. Snow emergencies.
Subd. 1. Reserved.
Subd. 2. Reserved.
Subd. 3. Reserved.
Subd. 4. Parking lots. Parking in city lots is
regulated by temporary signs prohibiting parking
therein erected by the street superintendent as
the need for the same arises in order to facilitate
snow removal in those areas.
Subd. 5. Calendar parking. Calendar parking
shall be as follows:
(1) Except on any street otherwise posted
with signage, all persons parking vehicles
on the streets or highways of the city
must park vehicles according to the fol-
lowing system form November 1, through
April 1st of each winter season, except for
all streets within the platted portions of
the Liberty and Legends. subdivisions of
the city in which all persons parking
vehicles must park their vehicles accord-
ing to the following system throughout
the year.
(2)
Beginning 12:01 a.m. on November 1 and
alternating each day until midnight April
1, vehicles must be parked on that side of
the street or avenue which abuts the
premises that are or would be identified
by odd-numbered and even-numbered
street addresses. On the days ofthe month
which are odd-numbered days, 1, 3, 5, 7,
9, 11,13, 15,17,19,21,23,25,27,29and
31 vehicles must be parked on the side of
the street which residences have odd-
numbered street addresses. On the days
of the month which are even-numbered
days, 2, 4, 6, 8,10,12,14,16,18,20,22,
24,26,28 and 30, vehicles must be parked
on the side of the street which residences
have even-numbered street addresses.
CD51:4
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.
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RESOLUTION CALLING FOR A PUBLIC HEARING BY THE
CITY COUNCIL OF THE CITY OF STILLWATER ON BEHALF OF
THE EVANGELICAL LUTHERAN GOOD SANIARITAN SOCIETY
WHEREAS:
1. It has been proposed that the City Council of Stillwater call for a public hearing
regarding The Evangelical Lutheran Good Samaritan Society's (the "Society") desire to improve
the Stillwater Good Samaritan Center, located at 1119 Owens Street North in the City by (i)
financing the acquisition, construction, improvement and equipping of a dining room and
physical therapy office, (ii) funding a reserve fund and (iii) paying certain costs of issuing the
bonds (tl1e "Project").
RESOLVED by the City Council of the City of Stillwater, Minnesota (tl1e "City"), as
follows:
1. Public Hearing. This Council shall meet on Tuesday, October 4, 2005, at
approximately 7:00 p.m., to hold a public hearing on the Project as required by Minnesota Statutes,
Sections 469.152 to 469.1651.
2. Notice of Hearing. The law firm of Leonard, Street and Deinard is authorized and
directed to cause notice of the hearing, substantially in the form attached hereto as Attachment A, to
be published at least once in the official newspaper of the City on September 16,2005.
Adopted by the City Council on September 6, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
2662154.1
A TT ACHMENT A
.
NOTICE OF PUBLIC HEARING CONCERNING THE ISSUANCE OF BONDS
ON BEHALF OF
THE EVANGELICAL LUTHERAN GOOD SAMARITAN SOCIETY
NOTICE IS HEREBY GWEN that the City of Stillwater, Minnesota (the "City"), will
conduct a public hearing concerning the approval of the issuance of the Colorado Health
Facilities Authority's Health Facilities Revenue Bonds (The Evangelical Lutheran Good
Samaritan Society Project) Series 2005 (the "Bonds"). Proceeds of the Bonds in an amount not
to exceed $1,560,000 will be used (i) to finance acquisition, construction, improvement and
equipping of a dining room and physical therapy office (the "Project") at the Stillwater Good
Samaritan Center, owned and operated by The Evangelical Lutheran Good Samaritan Society
(the "Borrower") at 1119 Owens Street North in the City, (ii) to establish a reserve fund, and
(iii) to pay certain costs of issuing the Bonds. The Bonds, when issued, will be limited
obligations of the Colorado Health Facilities Authority (the "Authority") and will not constitute a
general obligation or indebtedness of the Authority, the State of Minnesota or any political
subdivision thereof, including the City, nor will they be payable in any amount by taxation, but
the Bonds will be payable solely and only from amounts received from the Borrower named
above under a Loan Agreement, the obligation of which will be sufficient to pay the principal of,
interest and redemption premium, if any, on the Bonds as and when they shall become due. All .
interested parties are invited to present comments at the public hearing regarding the issuance of
the Bonds and the use of the proceeds therefrom. Written comments to be presented at the
hearing may be submitted to the City, at 216 North 4th Street, Stillwater, Minnesota 55082. The
public hearing will be held at 7:00 p.m. on Tuesday, October 4,2005 in the Council Chambers of
Stillwater City Hall, 216 North 4th Street, Stillwater, Minnesota 55082.
BY ORDER OF THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA
By /s/ Diane Ward
Its Clerk
.
2662154.1
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ADOPTING THE PROPOSED TAX LEVY FOR THE PAYABLE YEAR 2006
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
sum of$8,906,755 is hereby levied against all of the taxable property of the City of
Stillwater, Washington County, Minnesota, for City purposes for the payable year 2006.
Adopted by the Council this 6th day of September, 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
~
\
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ADOPTING THE PROPOSED BUDGET FOR THE YEAR 2006
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
proposed budget for the general fund is hereby adopted for the year 2006 with revenues
and expenditures in the amount of$10,167,604.
Adopted by the Council this 6th day of September, 2005.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
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SETTING PAYABLE 2006 TRUTH-N-TAXATION PUBLIC HEARING
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the
Payable 2006 Truth-n-Taxation hearing shall be at 7:00 p.m., Tuesday, December 6,
2005, and a continuation public hearing, if needed, shall be at 7:00 p.m., Tuesday,
December 13,2005.
Adopted by the Council this 6th day of September, 2005.
] ay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
.
. 3.
-
RESOLUTION CALLING FOR HEARING ON FIRE CLEANUP SERVICE (L1 368)
WHEREAS, an emergency abatement order was issued to the property owner.
WHEREAS, the clerk has notified the council that such proposed assessment for the fire cleanup
service at 324 Wilkins is $5,104.25.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. A hearing shall be held on the 4th day of October, 2005 in the city hall at 7:00 p.m., or as soon
as possible thereafter, to pass upon such proposed assessment and at such time and place
all persons owning property affected by such improvement will be given an opportunity to be
heard with reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and
shall state in the notice the total cost of the improvement. The clerk shall also cause mailed
notice to be given to the owner of each parcel described in the assessment roll not less than
two weeks prior to the hearings.
The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City Treasurer, except that no interest shall be
charged if the entire assessment is paid within 30 days from the adoption of the assessment.
He/she may at any time thereafter, pay to the City Treasurer; (in whole or in part) the
remaining principal balance, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the succeeding year.
Adopted by the City Council this 6th day of September, 2005
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
St Croix River Crossing Project - Update
9/1/2005
R. Arnebeck
After talking with a few stakeholders, J would like to take just a
moment to clarify expectations regarding "next steps" regarding the
project development process for this project.
I. The schedule fix the EIS process \vill continue as planned with the final
publication of the EIS in Sept with the anticipation of a Record of
Decision in New/Dec.
These are the major activities that I see happening over the next several months
Sept. - Publish FEIS and develop draft MOU's
Oct - Revicw FElS and MOU's at stakeholder meeting
Nov - FHW/\ Record of Decision
Dec - Start Municipal approval process
Jan /Feb - prepare and submit funding application for project funding
.
2. The DOT's, like MCEA and the Sierra Club, prefer to continue to work
towards a solution that addresses issues with equity and can avoid a
legal challenge. To do so will require a spirit of cooperation,
resourcefulness, and ingenuity but will also have to be cognizant of the
fact that there are many constraints within which we must operate.
3. The mitigation package as presented in the EIS closely represents the
limit to which the DOTs can justify for funding from highway trust fund
sources, both in type of work and cost, however;
4. In order to try to explore options or opportunities in which to
address remaining issues regarding indirect impacts, we will need to
focus on whether or not there are opportunities to leverage some of
those funds to attract other non-highway trust fund dollars or to pursue
grants and other funding sources.
5. 1t should be clear to the stakeholders that the objectives and actions to be identified in
the MOU's discussed at the end ofthe stakeholder meeting normally occur during the
design phase of the project development process, after the Record of Decision has been
approved and will not be specifically incorporated in the FEIS.
.
In the spirit of environmental streamlining and to enable the stakeholders to develop a
better undcrstanding of what actions will be taken by MnDOT to specifically address
water quality pennitting issues and indirect impact issues, we will begin these discussions
now with the intention of developing at least a draft version or better of the MOU's by the
October Stakeholder Meeting
.
6. As we get the subgroup together to pursue this effort to develop several MOU's
between now and
the ncxt stakeholder meeting in October. I hope that will be able
to address the following areas:
a) Develop an cxpanded description and implementation schedule regarding
the "natural resource" mitigation items which could be embodied in an
MOU with NPS. (Recommended in Draft 7 A study) to provide details regarding
schedule, responsibilities,etc .. .similar to the ACHP MOA.
b) Explore opportunities on how we can leveragc anticipated water
quality treatment dollars in a way that can get the biggest "bang for
the buck" and move us as close as possible towards the voluntary goal of
20% phosphorus reduction in Lake St Croix. This could result in an MOU
with MPCA, WisDNR, COE, and local watershed Districts focused at
water quality permits and the St Croix Basin Water Quality Report and a "water quality
trading" concept
c) Explore opportunities and apply for funding and identify action plans
that can be initiated cooperatively among the various agencies that is
focused on preserving natural habitat and protecting natural resources
and water quality within the St Croix Watershed Basin as development
continues to occur in both MN and WI. This could possibly be embodied
into and MOU with the appropriate agencies focused at "Smart Growth"
and managing future development for water quality and natural resource protection
.
7. The passage of the Fcderal Transportation Bill provides nearly $25 million in eannarks
for this project (MN and WI combined). This will enable us to continue to work on the
project and hopefully is a positive sign from Washington DC that we may be looked upon
favorably for continued funding for this project.
During the next several months we will actively be working to put together a funding
request to the FHW A for funding from a new category called "Projects of national and
regional significance". The federal bill is very complex and we are still working to
identify exactly what is in the bill, what conditions have to met and what "strings" are
attached to any federal dollars that have been earmarked for this project.
8) Feel free to reply back with any questions or clarifications you desire and I'll do my
best to provide a response
Rick
.
.1. ~ '.~
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~ ) .
~ :=:;--- -=:: ~
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THE BIRTHPLACE OF MINNESOTA J
J
W,.~.er
August 23, 2005
BroY'm's Creek Watershed District
1380 W Frontage Rd, Hwy 36
Stillwater, MN 55082
Subject: Possible Modification of the Long Lake Control Structure
Dear BCWD Board Members:
On behalf of the Stillwater City Council, I present to you for your consideration several
issues related to Long Lake. Specifically, Stillwater is looking for your input on changing
the control stmcturc for Long Lake and whether the BCWD would provide some additional
modeling effort. Also Stillwater would like to suggest we commence a dialog about future
management responsibilities for the lake.
. In 2003, the City of Stillwater completed a study of Long Lake. As part of the study the
Brown's Creek Watershed District supplied technical support in modeling the lake
elevation for flood elevations. The results of the study yielded a range of control options
for the lake levels. Based on the results, the City of Stillwater designed an outlet stmcture
that provides a 100-year flood protection as well as balances environmental benefits and
recreational opportunities on the lake.
In 2004, the City of Stillwater constmcted this facility with the result being the water
level has been successfully controlled \vithout significant summertime bounces in the
elevations. In our initial discussions prior to the final design we were aiming for
something around an 890' control elevation with a thought that it would yield a
summertime average of about 890.2'. With the final design modifications and over a
year experience, we determined that the summertime average has been somewhat less
than what we anticipated. The summertime averages have been about an 889.6'.
The lower lake elevations have given rise for concern for some of the lakeshore residents.
A group of citizens have asked that the City of Stillwater reconsider the control structure
elevation. It's their suggestion that if the City were to change the operational design of
the weir stmcture in a way that would yield a higher elevation of approximately 6 inches
there would be significant benefit to the boating community and improved aesthetics.
.
The City of Stillwater might be willing to tweak the outlet stmcture with the blessing of
both the Watershed District and the DNR. Prior to even considering this we would need
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
to analyze a couple of scenarios to detennine what the impacts to the lake environment .
and downstream systems would be as well as the changes in flood protection. Since the
Watershed District has performed all the modeling in the past. we request that the
Watershed District pwviclc additional technical support in this endeavor. City staff
discussed this possibility with the Watershed District engineers and it does appear that
additional \vork could be donc without that much effort given that the model exists.
In ordcr to make any changes to the lake, a modification of the BCWD and DNR permits
would be necessary. Stillwater City Council requests your feedback concerning the
possibility of pernlanently modifying the outlet structure. Also consider some temporary
alterations that might yield valuable data on how the lake responds to real world
conditions.
The City of Stilhvater is also interested in opening a dialog on which govemment entity
should be responsible for managing the lake. Prior to the existence ofBCWD, Stillwater
was dealing with flooding issues on the lake. The City's environmental studies related to
its expansion plan identified the high water problems and mapped out a solution and
funding package. Now that BCWD is established and the lake improvements are
completed, it may be appropriate to discuss future management arrangements for the
Long Lake resource.
I will be in attendance at your September meeting, and can provide more information at
that time. After discussing the issues concerning Long Lake, a written response to the .
issues of permit modification, modeling assistance, and future management discussions
would be valuable to City Council.
Sincerely,
/ ) ,} \\ 0 )
.L{1\~ ~ ~
:' f ~ '
Klayton Eckles
Director of Public Works
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.
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Scott Johnson
PO Box 116
Carlton. i\IN 55718-0J J 6
Dear city council members.
I was a product vendor at your rccent Lumberjack Days festival this past weekend, and I
would just like to comment on my experiences there.
First of all let me say that I have been selling at festivals lor 3 years, and it has been
every wcekend for about 4+ months each summer and fall. I have been to many towns,
,md many events, and each one brings new experiences, mostly positive.
Unfortunately for your city, my experience and the experience of all the other vendors
there was extremely negative in all respects. First of all, $600 is a lot to pay for a 10 by
10 space, and so when we pay that much we would hope that the results are worth it. In
the Midwest Art Fair magazine it said the event would be thru Sunday, but it was not. We
had to be there all day Thursday, which is a clay most people are still at work. It also
states an attendance of 85,000 people, which 1 doubt very much, especially considering
the festival cancelled Sunday for the vendors. 1 have never been to an event where they
. change the hours from what is advertised.
1 could tell you a half dozen different stories about how I personally was treated or talked
to by the staff wearing the lumberjack clays t-shirts, but suffice it to say, it was almost
always condescending, arrogant, and rude. In the one instance after suffering through a
storm in which all my product was wet an I was no longer able to sell it, I decide to pack
and leave. Two punk kids working for lumberjack days came and told me 1 didn't have
pem1ission to leave and the show was still going on!!! This is with 3 tents in the river and
much lost product for everyone. 1 would have stayed had I have more warning to secure
my belongings before the stonn, but how can I sell wet clothing?
The C'onsensus ?!T'ODg al1 the' vendors that J talked to was that your show was worth $100-
$150 booth fee. As it is, it is the most expensive show in all of Minnesota except the state
fair. As I said before, we were all happy to pay it if the results are as promised, but the
success of the show was greatly stretched when we all called to sign up. All of the
vendors I talked to, it was their first year attending Lumberjack Days, why do you think
that is? lf the experience were good for them, they would come back every year. As a city
you should keep in mind your employees and your festival are both a reflection on the
entire city.
.
If you think it is all because of the stonn Saturday morning that 1 choose to write this
letter, it has nothing to do with it. One of my neighboring vendors told me on Thursday
that he didn't care how much he made that weekend. he would never come back. This is
after only being there for a few hours! I feel exactly the same.
The people who rent booth space from YOll are paying you money, and we would at least
expect to be treated decently and not cheated and lied to. The \ending community is not
that big, and the people who have sales booths at craft fairs and festivals always ask each
other what are good and bad shows, and each year you will have a more difficult time
getting new vendors. We as vendors also feel your city is greedy and its employees are
rude.
.
I hope you take this all into consideration, because 1 for one consider your city to be one
of the most bealltifull have ever been in, but 1 will never come there again.
Sincerely,
Scott Johnson
.
.
.
.
.
"-, . - .-"iffDi!~"]~~
,~...'" - \
'HE BIRTHPLACE Of 1,;INNfSOTA ,,)
July 27,2005
Mr. Scott Johnson
P.O. Box 116
Carlton, MN 55718-0116
Deaf Mf. Johnson:
I am writing regarding your letter to City Councilmembers regarding your
experience as a vendor at Lumberjack Days 2005. I will forward your letter to
Council as an FYI, but I believe your complaint is really with St. Croix Events and
not the City of Stillwater. With that I will forward your letter to St. Croix Events.
The City has contracUor many years with the Lumberjack Days Association,
which has had St. Croix Events manage all aspects of Lumberjack Days. Under
that contract they are allowed exclusive use of the park area in exchange for
paying for the necessary extra police and fire protection. The City receives none
of the profit from the celebration nor are we in any way involved in the daily
operation of Lumberjack Days. The rude employees you encountered were not
City employees.
Based on negative experiences from Lumberjack Days 2001 and Lumberjack
Days 2004, the City required St. Croix Events to scale back the celebration as it
was too successful and drew too lafge of a crowd. The Sunday evening
fireworks display was moved to Thursday night as an experiment to save on
policing costs. We regret this had a negative affect on vendors and the Council
may well consider changes for future Lumberjack Days.
We also regret that you had a negative experience while in our City and wish you
well in resolving your issues with St. Croix Events.
v;;~
Larry D. Hansen
City Administrator
. b51- 30~8800
08/09/2005 TDE 09:59 FAX 6514300553
5T. CROIX E\'E~TS
!4J 002
LIJ~III!~J!-Jl'(~_K IlLlYS 1(I~Sl'I'Tl.\l~ ASS()f~lll1'I()N, INe. .
Mr. Scon Johnson
P. 0, Box] 16
Cal'lron, Minnesota 5571 i{
August 11), 2U(J)
I)L.:1I S,'Ult:
TIll' kiln ,1];ll YCl[J \e:111 II) the Slillw:ller Cit;' CcJUllcil :\Jlcllhc :>Iillw,!ttl. Ch;lllllxr "r ('''ll1lm'",
ILl.>; I.Ii,;L'j] rUlw:lrlkd lullS fur n':~pollse.
You allege in your letter [Ilat the hours of operation for merchandise vendors were IC'~., li!;ln
promised. This is an incorrect statement. It appe<lrs tb<ll you requesred information fOI
Lumberjack I),IYS '05 based on an informational listing thiar you saw in an indu~lry Pllhlicltilll1.
Several listings were posted in July of 2004 that showed park hour~ for Sunday. These
infurmarionallistings however directed YOll ro Our office for a vendor packet. All venJur pad:t:'l"
clearly outlincd the new park hours which dic.l not inc!udeSunday. All the
infurmatiun/duculllentation you rtoceived from our office s~t forth the correCI hours. II \\;l~ Ihi"
infclrtl1;lliol\ that you had when yuu decided to participate. Furthermore il; the: Itlrphulll:
;1l'CCpl;lI1Ce (he I1l11JrS wr;re outlined agtlin, <.1nd jn the set up p;H.':KCI Iht: hU\lrS wc'rl' Ulillill<.:d :1~;,il1.
We: ;11'", CumfurUlhlc ih;11 you were notmislecJ abtJlll the pa:rk huurs.
Yc,lU also allc):',c lhut our bOOlh space i~ too high and that yuu would sellhc Cce Il1l1ch 111\\l:r. We:
hllve very limited spa<:c and h<lve been sold Ollt every ye,\J;, II is a supply and delll;\I1c1 "ilu:lIiull.
The rc'tention rate in our merchaJldi~e lIrca i~ actually higher than industry sLandards.
.
To ilddrcss your comments aboulour rude staff, it is imeresting to note thai Ollr staff h"eJ
determincd (hat you would not be invited back based on your attitude and hehavior befuJl.: yuu
pul!tLl 1'L1l arlt:r Ihe storm on Sarurday morning. We acknowledge rl1al I\:.,tiva]-; tire hi~11 L'nel!"I.
high :lll:\il'ly :Ind hiill1 ~lre~~. which can cause "edgy" beh:lviur. II is:1ll unfOr!II!l;lk 1':111 ,>1111<':
11\l~il\l:"~ l'lll dues !l:lpp,;n.
l:in:l\ly your COI11Jl1clll ,!l)llut a ~Iarr member telling yuu <1l'ler tile SIUrl11lha\ YU\I cLlull! Ill,l k:llL:
needs III be pur into context. At the time you were told to I~old yuur position there \1:<:1',.' 11\<.'
electrical wires on the Levy Road and a bicyclist pinned under a fallcnln.:r.:, w~ 1'<:11 lh:it it \\ :1"
very necessary to make Sure that these situations were handled first. OncE. they had be<.:'n
,Iddre%r.:d you were allowed to leave.
We are Sl)P'Y that your experience at Lumberjack Days '05 didn't work out. Wr.: truly teel th<ll \Vi':
diJ I::verything to accommod::Ilc you that could be done.
Cc
Stillwater City Council Members
Sti])w<1[cr Chamber of Commerce
.
P.O, Box 21 . Stillwater, MN 55082 . Phone 651/430-2306 . Fax 651/430-0553
www.lumberjackdays.com
LOCATION:6514300553
Rx: TIME
08/10 .05 11:09
\ -r; ~r!,<:~dr;~
.onnecting the community and the arts
August 17, 2005
Mayor Jay Kimble
City of Stillwater
216 - 4th St.
Stillwater, MN 55082
Dear Mayor Kimble,
On behalf of ArtReach Alliance, our Board of Directors, and all the artists, organizations and
community members we serve, thank you so much for your support! We appreciate your very
important support of our activities and events, and your support of community building
through the arts.
.
Thank you for your sponsorship of $2,000 in support of ArtReach Alliance local art events.
As required by current tax laws, ArtReach acknowledges that it did not provide any goods or
services in consideration for this gift.
For more than 10 years, ArtReach has worked to advocate for, support, recognize, and
coordinate efforts to enhance the state of the arts in Washington County and Western
Wisconsin. Artists, art patrons, and community members count on us to be a source of
information for the arts, to present high-quality arts experiences for our constituents, and to
provide services for our artist and arts organization members. Thank you for helping
ArtReach continue to connect the community and the arts.
Thank you for your support.
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Executive Director
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P.S. We are currently planning all of our events for 2005. A full calendar of activities can be
found on our web site at www.artreachalliance.on!.
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Historic Courthouse · 101 West Pine Street, Stillwater. MN 55082 .
~ommunity Volunteer Service_?nd Senior C~nters.
Connecting People !o/J Enriching Lives
.
August 1 L 2005
Mayor Jay Kimble
City Council Members
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Mayor Kimble and Council Members,
Warmest greetings to you from the staff and board of Community Volunteer Service and Senior
Centers! I am writing to share some information with you about Community Volunteer Service and
Senior Centers (CVS) and to ask for your support.
\Vhat is CVS?
CVS is a non-profit organization that was founded in 1967 to support and encourage volunteerism
in Washington County in order to meet community needs and fill the gaps in services available to
county residents. Today the mission of CVS is connecting people, enriching lives. CVS designs
programs to promote and encourage healthy living in the Washington County Senior population and
coordinates a variety of volunteer programs that serve the entire county.
What does CVS do?
.
CVS coordinates six programs and manages two sites in Washington County. Our senior centers
offer dozens of social, educational, and volunteer activities for the county's seniors each and every
week in both Stillwater and Bayport. Our programs, all with the spirit ofvolunteerism at their core,
include the Transportation Program, the Volunteer Center, the Neighborhood Service Exchange, the
Medical Reserve Corps and the seasonal Holiday Bureau. Please review more about each program
in the 2004 CVS Annual Report. The report is enclosed for your information.
How does CVS serve my city?
Each year CVS serves thousands of Washington County residents, including residents who live in
your community. The services provided by CVS are both necessary and critical for the residents
who use them whether daily or yearly. I have enclosed information about the specific services that
have been provided to your residents in 2004 and the first half of2005.
As elected officials with financial and community building responsibilities for your city, I
understand that you face many difficult issues and questions about how to lead your community. It
is my hope, and my sincere belief, that CVS assists you in providing critical services to residents of
your city and that we are improving the quality of life in your community by connecting people to
services and to the power ofvolunteerism.
.
2300 Orleans St. w. Stillwater, MN 55082
651-439-7434 . www.volunteercvs.org
. What can my city do to support CVS?
J am writing to ask for your support as we continue to provide much needed services to residents of
your community and all of Washington County. Specifically, there are three ways your support
would be helpful.
First, consider making a financial contribution to one of the CVS programs or for general operating
support. lust $500 covers the cost of the transportation program for one week while meeting a
critical need in the community by pairing volunteer drivers with people who need transportation to
medical appointments. $500 would also provide a month's worth of social programming for seniors
who visit one of our two senior centers. Activities include Bunco, cribbage, pool, oil painting
classes, book club, bridge club, aerobics, and a hot nutritious noon meal.
While I understand the challenges facing local governments today, I've also found that the best
partnerships are formed between cities that care about the lives of their residents and organizations
such as CVS who are providing critical services to them. If you are not able to contribute out of
your cities' general operating budget, any information about CDBG funds or other opportunities
would be helpful for us to know.
Second, consider providing 10 minutes during one of your city council meetings for a presentation
about CVS so that you and your residents can learn about a service or resource that might be helpful
to them. J am happy to attend a formal city council meeting or work session to share our progress in
building stronger communities.
.
And third, consider volunteering with CVS or an organization in your community. Opportunities
are available for people to be board members, program assistants, holiday bureau sponsors- not to
mention the hundreds of other opportunities listed on our website. Encouraging the city staff,
elected officials, and residents of your community to volunteer would be a powerful message and
could be a powerful community building activity!
For more information about any of the CVS programs or to schedule a presentation please call me at
651-439-7434. CVS is pleased and honored to have provided services to residents of Washington
County for more than 38 years. Your support as we continue to provide those services is greatly
appreciated.
Sincerely,
...., (-.
, >'\ (\ "
". \. \ r'\ !I
, ! i 1'1 i 1\' \~f\ I. '1\ I
i. . .0.. ' lit ;" /\ t. ~-+{!l.S(r'
: / .~<.X./V ~ V' .I:)
Val~rie A. Jones, MA (J
Executive Director
Enclosures
.
Community Volunte~L_?ervic~.on~Se~ior Center~_
Connecting People ~ Enriching Lives
Since the beginning of 2004, here is how .
Community Volunteer Service and Senior Centers
is working in the city of
Stillwater
] 30 Stillwater residents participated in programs or events provided at the Bayport Senior
Center.
66 Stillwater rcsidents have voluntcered their time and talents at the Bayport Senior Center.
] 5 Stillwater residents received a special service at the Bayport Senior Center including blood
pressure checks, toot care, and hearing screenings and referrals.
245 Stillwater residents are active members of the Neighborhood Scrvice Exchange, a program
whcre neighbors barter their skills to help one another and build community.
108 Stillwater residents have volunteered their time and talents at a community wide
Neighborhood Service Exchange event.
] ,380 acts of service have been given to or performed by Stillwater residents through the
Neighborhood Service Exchange program.
66 Stillwater residents have called the CVS Volunteer Center looking for assistance with
volunteer placement.
.
384 Stillwater residents volunteered through a CVS sponsored project or referral such as Rake A
Difference Day.
40 Stillwater non-profit agencies or organizations work with CVS to meet their volunteer needs.
103 Stillwater residents have received rides to medical appointments through the volunteer
transportation program.
16 Stillwater residents are serving their community as a volunteer driver for the CVS
transportation program.
882 rides have been given to Stillwater residents by volunteer drivers, helping them get to and
from medical appointments.
23 Stillwater residents have registered with the Washington County Medical Reserve Corps, a
group of volunteers coordinated by CVS that can be called into action in the event of a public
health emergency.
463 Stillwater residents received extra support and sponsorship through the CVS Holiday
Bureau.
Over 6,700 Stillwater residents have experienced quality programming, special events, and
fellowship at the Stillwater Senior Center.
.
2300 Orleans S1. W. Stillwater, MN 55082
651-439-7434 . www.volunteercvs.org
Diane Ward
.rom:
~nt:
_ ..Jbject:
Pat Raddatz [PatRaddatz@co.washington.mn.us)
Thursday, August 18, 2005 1125 AM
Pat Raddatz
Washington County Board Agenda - 8/23/05
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
August 23, 2005 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come
. the podium, state your name and address, and present your comments. You are encouraged to
'lit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
. ,dividual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9: 1 0 - Transportation and Physical Development * Sandy Cullen, Transportation Manager
CSAH 14/8 Agreements and Amendments
5. 9:25 - General Administration * Jim Schug, Administrator
6. 9:35 - Commissioner Reports * Comments * Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
7. Board Correspondence
e. 9:55 - Adjourn
::1. 10:00 to 11 :00 - 2006 Budget Hearings
- Community Services
- Public Health and Environment
********************************************************************************
.
I..ceting Notices
Reminder: No Board Meeting August 30, 2005 * 5th Tuesday
August 22 - Library Board
6:30 p.m., 8595 Central Park * Woodbury
August 23 - Personnel Committee
11 :30 a.m., Washington County Government Center
August 24 - Metropolitan Mosquito Control Executive Committee
7:00 a.m. 2099 University Avenue West * St. Paul
August 24 - Metropolitan Mosquito Control
9:00 a.m., 2099 University Avenue West * St. Paul
August 24 - Regional Solid Waste Coordinating Board
10:30 a.m., 2099 University Avenue West * St. Paul
August 25 - Community Corrections Advisory Board
7:30 a.m., Washington County Government Center\
.
gust 25 - Commissioner/Department Head Retreat
0:00 a.m., Stone Ridge Golf Club * 13600 North Hudson Blvd.
August 25 - Red Rock Corridor
3:30 p.m., 7516 80th Street S. * Cottage Grove
August 26 - Public Health Emergency Preparedness
5:30 p.m., Washington County Government Center
***********************************************************************************
Washington County Board of Commissioners
Consent Calendar * August 23, 2005
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the August 16, 2005 Board meeting minutes.
.
. Approval to rescind the policy numbers assigned to the Financial and Budget policy numbers
approved at the Board meeting of July 26, 2005 and assign corrected numbers.
2
C. Approval to reappoint John 1. Lynch to the Comfort Lake-Forest Lake Watershed District Board of
Managers to a three-year term expiring September 22, 2008.
. 'sessment, Taxpayer Services and Elections
D. Approval of temporary on-sale liquor license for the Scandia Softball Association on September 9,
2005.
Community Services
E. Approval to accept $15,000 to assist children and adults experiencing a mental health crisis, from
the Bush Foundation via Ramsey County.
Transportation and Physical Development
F. Approval of resolution rejecting al bids received for the Historic Courthouse Fire Alarm project and
authorization to re-bid at a later date.
G. Approval and execution of Amendment number 3 to the Washington County Star Trail
Snowmobile Association agreement requiring the club certify performance according to the grant
agreement with the DNR.
eat Raddatz, Administrative Assistant
3shington County
, none: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
3
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, September 01, 2005 11 :39 AM
Pat Raddatz
Washington County Board Agenda - 9/6/05
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
September 6, 2005 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come .
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9: 1 0 - Consent Calendar
4. 9:10 - Metropolitan Inter-County Association * Keith Carlson, Executive Director
2005 Annual Report and Legislative Wrap-up
5. 9:40 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director
Sale of Parcel to the City of Cottage Grove
6. 9:45 - General Administration * Jim Schug, County Administrator
7. 9:55 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary .
because of discussion will be scheduled for a future board meeting.
8. Board Correspondence
9.10:10-Adjourn
. O. 10: 15 - 2006 Budget Hearings
Community Corrections
County Attorney
County Sheriff
***********************************************************************************
Meeting Notices
September 7 - Plat commission
9:30 a.m., Washington County Government Center
September 7 - Metro Emergency Services Board Executive Committee 10:30 a.m., 2099 University
Avenue
September 8 - Community Services Advisory 7:30 a.m., Washington County Government Center
***********************************************************************************
Washington County Board of Commissioners Consent Calendar * September 6,2005
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
.iscussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the August 23, 2005 Board meeting minutes.
B. Approval to rescind Resolution No. 2005-128 adopted on August 16, 2005, and replace it with the
attached Resolution which authorizes Financial Services to open agency funds for the Metropolitan
Emergency Services Board.
C. Approval to appoint Robert Gag, Stillwater, to the Community Development Block Grant Citizen
Advisory Committee, to a partial term expiring December 31, 2006.
D. Approval to implement and use the State of Minnesota auction to sell county vehicles and other
surplus equipment and to utilize e-bay to sell reusable items no longer needed by county
departments.
Assessment, Taxpayer Services and Elections
E. Approval of resolution setting aside a portion of the annual distribution of the net revenue of the
county's tax forfeited fund for the acquisition and maintenance of county parks or recreational areas.
_. Approval of resolution, application for exempt permit of Minnesota Lawful Gambling from the
Carpenter St. Croix Valley Nature Center.
2
G. Approval of resolution, classification/reclassification of 38 tax-forfeited parcels as non-
conservation.
Community Services
.
H. Approval of the 2005 HOME Subgrantee Agreement with Twin Cities Habitat for Humanity to build
and sell ten affordable owner-occupied units to low income individuals/families at Retreat at Garden
Gate in Woodbury.
I. Approval of funding agreement with the U.S. Department of Housing Urban Development for the
2005 Community Development Block Grant Program and authorize the County Board Chair and
County Administrator to execute the agreement.
J. Approval of the Washington County Plan for administration of the Child Care Assistance program
for the period of January 1,2006 through December 31,2007.
County Attorney
K. Approval of Special Project .5 FTE Assistant County Attorney for the period of July 1, 2005
through June 30,2007, and acceptance of the Minnesota Department of Public Safety's Auto Theft
Prevention Program grant for the period July 1, 2005 through June 30, 2007.
Transportation and Physical Development
L. Approval of Resolution, final payment to Fahrner Asphalt Sealers, Inc. in the amount of $39,986.88
for the crack seal road maintenance project. .
M. Approval of letter affirming Washington County's support of the 2006-07 Regional Parks Capital
Improvement Program.
N. Approval of resolution requesting the Commissioner of the Minnesota Department of
Transportation perform a speed study to determine the reasonable and safe speed limit at the
locations shown, and further authorize the Director of Transportation and Physical Development to
install and maintain the appropriate signs.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
3
.
August 27. 2005
August 25, 2005
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Linda Countryman, Supervisors Sheila-Marie
Untiedt, Jim Hiniker, David Johnson and Jim Doriott. Also,
Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul
Pearson and Planner Dick Thompson.
1. AGENDA - M/S/P Untiedt/Doriott moved to adopt the agenda with corrections.
(4 ayes)
M/S/P Untiedt/Hiniker moved to adopt the agenda with additions. (4 ayes)
2. MINUTES - M/S/P Untiedt/Doriott moved to approve the 8/11/05 Stillwater town
board meeting minutes as written. (4 ayes)
3. TREASURER-
a. Claims and checks #17374 through #17386 were reviewed and approved.
David Johnson arrived.
b. The planner will contact people who owe escrow money and report to the
board at the next meeting. .
c. The budget meeting will be held on October 26, 2005 at 7:00 p.m. in the
town hall.
d. M/S/P Hiniker/Doriott moved approval of a $600,000.00 levy for 2006.
(5 ayes)
4. ATTORNEY-
a. Board Of Eaualization - M/S/P Hiniker/Untiedt moved to notify Washington
County that Stillwater Township has voted to opt out of the Board of
Equalization process for the next three years. (5 ayes)
The attorney will present a formal resolution for signatures at the next meeting.
5. PLANNER-
a. Buchman Variance - (13305 Boutwell Road North) - M/S/P Johnson/Hiniker
moved to approve Mr. Buchman's request for a variance allowing him to
construct a 22' x 24' addition to his existing accessory building. The Town
Board found that a hardship existed because Mr. Buchman was unable to build
an attached garage to his existing home based on the location of the drainfield
and topography surrounding the house. The Town Board conditioned the
approval on Mr. Buchman removing the 12x16 accessory building. (5 ayes)
b. Hanzlik Lot Reconfiauration - 10433 Norwood Avenue North) -
M/S/P Johnson/Hiniker moved to approve a lot line adjustment for the .
Hanzliks that reconfigures the property as noted on the drawing presented.
Also, perk tests and soil borings are required. (5 ayes)
c. Victorv Pass - The developer was present looking for preliminary plat approval.
Board members feel that the subdivision is not ready for preliminary plat
.
.
Stillwater Town Board Meeting - 8/25/05
Page Two
approval citing such items as but not limited to ponding issues, road not in yet,
planner's recommendation.
M/S/P Johnson/Untiedt moved to table the issue of preliminary plat approval
for Victory Pass until all necessary items are completed. (5 ayes)
The next discussion will be on September 8. The planner will be prepared with
a recommendation.
d. Otchiowe Prairie Subdivision - M/S/P Untiedt/Hiniker moved to approve
preliminary plat approval for Otchipwe Prairie Subdivision contingent on the
following: address any concerns of the township engineer, address comments
from CarMar watershed district, and prior to final plat submission address
issues as outlined in the planner's memo of August 22, 2005. (5 ayes)
e. Weiher Certificate Of Comoliance - (10490 Norwood Avenue North) -
M/S/P Hiniker/Doriott moved to approve the placement of an accessory
building on the Weiher property contingent on an elevation drawing and a
screening policy. (5 ayes)
6.
ENGINEER -
a. Leoinski Drainage Issue - (10616 Stonebridge Trail North) - The engineer
has finally been able to meet with Mr. Lepinski. He is putting in an electric
fence to keep cattle out of the area that drains to the ditch and a filter. The
engineer was directed to send a follow up letter to Mr. Lepinski regarding his
commitment to maintain his filtration changes. The township will reserve
the right to inspect the situation from time to time.
b. Montanari Punch List - The engineer has had no response yet. Deadline
September 15, 2005.
c. Blind Drivewav - It is recommended that a letter summarizing information
about a blind driveway at Hunters Ridge be sent to the May Township Engineer.
7. WEBSITE MEETING - The meeting went very well.
M/S/P Untiedt/Countryman moved to allow $1,000.00 of money budgeted for 2006
to be available now for the website development. (5 ayes)
8. BUCKTHORN MEETING - Jim Doriott will organize a buckthorn education meeting
for residents and interested parties with Janeen Thatcher sometime this fall. The
clerk offered to help with a mailing to residents.
9. ADJOURNMENT - Meeting adjourned at 10:20 p.m.
Clerk
. Chairperson
Approved___