HomeMy WebLinkAbout2003-07-15 CC Packet
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 03-15
Council Chambers, 216 North Fourth Street
July 15, 2003
eEGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of July 1, 2003 minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Bike Race Report - Nature Valley Grand Prix - Andy Dahl
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1.Police Chief
2.Fire Chief)
3. City Clerk
4. Director of Admin.
5. Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. City Administrator
CONSENT AGENDA*
1. Resolution 2003-155, directing payment of bills
2. Approval of Utility Bill Adjustments - Sewer Charges
3. Resolution approving Certificate of Termination Territorial Coalition
4. Resolution approving Certificate of Termination of Battle Hollow, LLC
. 5. Resolution approving Certificate of Termination Special Use Permit Battle Hollow, LLC
6. Resolution discharging utility easement
7. Resolution discharging storm sewer easement
(Resolutions 3-7 needed to clear title flaws on Territorial Prison Site)
PUBLIC HEARINGS
1. This is the day and time for the public hearing to consider a new On-Sale and Sunday Liquor License
for Famous Dave's. Notice was published in the Stillwater Gazette on July 7,2003.
2. Case No. ZAM/03-03. This is the day and time for the public hearing to consider a request from Kevin
and Roxanne Shoeberg for a zoning map amendment to rezone 10 lots located along 62nd Street North
from AP, Agricultural Preservation to LR, Lakeshore Residential. Notices were mailed to affected
property owners and published in the Stillwater Gazette on July 3, 2003.
3. Case No. SUB/03-61. This is the day and time for a public hearing to consider a request from Kevin
and Roxanne Shoeberg for a subdivision of a 3.03 acres lot into four lots of: Lot 1- 40,946 square feet;
Lot 2 - 26,000 square feet; Lot 3 - 26,000 square feet; Lot 4 - 26,000 square feet located at 12730 62nd
Street North in the LR, Lakeshore Residential District. Notices were mailed to affected property owners
and published in the Stillwater Gazette on July 3,2003. (Resolution)
UNFINISHED BUSINESS
1. Possible 2nd reading of Ordinance No. 939, an ordinance amending Chapter 43 of the Stillwater City
Code entitled Liquor
NEW BUSINESS
1. Possible approval of feasibility report and calling for public hearing (Resolution)
. 2. Possible approval of cooperative agreement with the City of Oak Park Heights (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
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ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 03-14
July 1, 2003
REGULAR MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present:
Absent:
Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
None
Others Present:
City Administrator Hansen
City Attorney Magnuson
Director of Administration Knauss
Public Works Director Eckles
Police Chief Dauffenbach
Fire Chief Kallestad
City Clerk Ward
OTHER BUSINESS
Discussion on 2:00 a.m. bar c10sinq
City Administrator Hansen reviewed City Clerk Ward's memo regarding the 2:00 a.m.
bar closing. He stated that at Council's request liquor establishment owners were
contacted and invited to attend the meeting to provide the Council their point of view.
Police Chief Dauffenbach stated that he didn't think the impact of the 2:00 a.m. closing
would be any different than it is right now, because of Stillwater's proximity to Wisconsin
the department deals with people coming back to Minnesota after 2:00 a.m. so whether
it is 2:00 a.m. in Stillwater or not the impact to Stillwater would probably be the same.
He explained his department's scheduling and stated that he may have to do a shift
change and may have some added overtime for the 2:00 a.m.
Councilmember Rheinberger asked how many officers are on Friday and Saturday
nights.
Chief Dauffenbach stated that at bar time he may have four patrols on the weekend and
depending on the type of activity is where the patrols would be.
Council member Kriesel stated that his concern is the amount of noise at closing time
especially in residential areas.
Chief Dauffenbach stated that the noise complaints come from two areas, the music
downtown and motorcycles. He stated that the department has a decibel meter and if
the music is too loud the bar owners have always had the music turned down. He
informed the Council that the police department does ticket motorcycles with loud pipes
but safety versus noise is safety first and that the noise after hours will continue whether
it is a 1 :00 or 2:00 closing.
City Council Meeting No. 03-14
July 1, 2003
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Council member Junker asked what is the policy of clearing out the establishments at
1 :00 a.m.
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Chief Dauffenbach stated that the bigger bars have security and they clear people out
right away, some of the smaller bars have people lingering. He requested that Council
consider a provision in the ordinance that would state that no one except employees
and owners could be on the premises 15 minutes after bar closing time.
Chief Dauffenbach provided information regarding the cost of police services relating to
alcohol. He stated that approximately $200,000 is directly related to alcohol. He stated
that a fee for service would be four times what the cost of a liquor license is currently.
Ms. Linda Hinz, John's Bar, stated that her biggest issue is the lack of taxi service in
Stillwater. She.informed the Council that the taxi company in Stillwater does not even
answer the telephone at 1 :00 a.m., and that she has a lot of responsible customers that
would take a taxi but there is none after 1 :00 a.m. She stated that she is personally not
in favor of the 2:00 a.m. closing, because there are condos downtown and will continue
to be more with the addition of the Lofts and Terra Springs and does not think those
people would want the 2:00 a.m. closing. She stated that she always thought of
Stillwater as a special place, and just because the State says bars can stay open
doesn't mean Stillwater should. She suggested that Council should wait and see what
happens.
Mr. Greg Lindow, P.D. Pappy's, stated that it does not make any difference to him and.
that with the 1 :00 a.m. closing his business drastically drops after midnight. He stated
that there are many unknowns at this time, such as is the liquor insurance going to be
higher if establishments stay open until 2:00. He suggested that maybe Council should
review it on a yearly basis, but if the 2:00 a.m. closing is passed by the City Council he
would do it just to stay competitive but he probably would only stay open long enough
so people would not go somewhere else. He informed the Council that he would not
have bands playing until 2:00 a.m.
Mr. Brine, Brine's, stated that if surrounding communities are open until 2:00 a.m. it
could hurt the. establishments in Stillwater, and that either 1 :00 a.m. or 2:00 a.m.
wouldn't make a difference to him.
Mr. Larry McGough, Freight House, stated that their season is Memorial Day to Labor
Day and stated that he would be in favor of the 2:00 a.m. closing during that time. He
stated he was not in favor of a fee for service because he pays taxes which some of
that money is probably allocated for police service. He suggested that Council
implement a sales tax that he could pass on to the customers.
Councilmember Rheinberger stated he was against the 2:00 a.m. closing because of
substantial behavior changes by some allowing the extra one or two drinks, that
establishments would not make much money, hidden costs to residents by police being
overextended and more accidents. He felt that the 2:00 a.m. closing fits an out-of-stat.
convention town and it does not fit Stillwater.
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City Council Meeting No. 03-14
July I, 2003
Ms. Sirene Bloom, resident stated that she didn't think people would be staying out until
2:00 a.m. and that just because everyone else may do it, doesn't mean that Stillwater
should do it.
Council member Milbrandt stated that it is interesting that there is no passion for this
issue and that because of the referendum that failed it is apparent that the residents do
not want Stillwater to become a bar town he is in favor of keeping the 1 :00 a.m. closing.
Mr. Lindow asked what the process would be for the 2:00 a.m. closing.
Mayor Kimble explained the ordinance procedure.
City Attorney Magnuson stated that the City's current ordinance would not change it
would follow State statutes. He stated that if Council wishes to keep the 1 :00 a.m.
closing an ordinance change would be required.
City Clerk Ward explained that if the 2:00 a.m. closing were approved, the application
would be signed and mailed to the State. She stated that she has been informed by the
State that they are approving the applications immediately and return them to her at
which time she would contact the establishments and the mailing time would be 1-2
weeks.
Mr. Lindow asked City Attorney Magnuson if Council could review the ordinance on a
yearly basis and asked if Council would consider an annual review.
City Attorney Magnuson stated that Council could review and change the ordinance at
any time.
Council member Junker stated that the 2:00 a.m. licenses run annually so how would
that affect the City's process.
City Attorney Magnuson stated that if Council decided to change the ordinance to 1 :00
in January the establishments would have to request a refund from the State.
Mr. Tom Howard, St. Croix Cafe, concurred with Mr. Lindow that his business
decreases around midnight and that when people return to Stillwater from Wisconsin he
has a lot of people pounding on his door to use restrooms. He stated that having the
establishment open until 2:00 a.m. may alleviate some of this problem and he would go
along with the Chief's recommendation to have people vacate the premises by 2:15
p.m.
Council member Kriesel stated that he would like to see the ordinance changed to a 1 :00
a.m. closing and if there would be a City fee for a 2:00 a.m. closing.
Mayor Kimble stated that the law does not allow for the City to charge an additional fee.
City Attorney Magnuson stated that he would not recommend charging a fee at this time
because the League of Minnesota Cities has not determined its validity.
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City Council Meeting No. 03-14
July 1, 2003
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Motion by Councilmember Rheinberger, seconded by Council member Kriesel to adopt the first
reading for an ordinance amending Chapter 43, entitled Liquor. All in favor.
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Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Discussion on rates for Street Liahtinq
Public Works Director Eckles stated that the purpose of the ordinance is to pay for
expenses associated with the City's signs and lighting budget and generate enough
revenue to maintain, rehabilitate and reconstruct the City's lighting and signage
infrastructure. He stated that the actual costs of running the lighting, signals and
signage in the City of Stillwater is about $350,000, including potential capital
improvements. He stated that using this as an objective the City set forth the following
goals in setting up a signs and lighting utility. He stated that in looking at other cities
and opportunities within the City of Stillwater, one approach that has much merit is to
mirror the storm water utility approach to setting rates. He stated that the philosophy is
to adopt rates based on land use density and intensity of land use, just as these
criteria's increase storm water runoff they also tend to generate more pedestrian and
vehicular traffic. He stated that since our signs and lighting system is devoted to
providing safe streets and transportation system, these criteria's seem justified. He also
stated that this philosophy sets rates not just based on immediate sign and lighting
benefits, but also on secondary benefits to residents and businesses that result from an
overall transportation system that is safe.
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He stated that the recommended rates are as follows:
Cateaorv Quarterlv Rate
$8 per unit
$6 per unit
$24 per acre
$96 per acre
$128 per acre
$2 per acre
Single-F amily
Multi-Family
Institutional
Commercial
Commercial with system
Active Open Space
He stated that using these rates shown above, the residential properties within the City of
Stillwater would yield approximately $190,000 in annual revenue, and the commercial
properties would yield revenue of approximately $140,000 annually. He stated that if the
Council elects to go with a low service district fee reduction program, the system will
obviously yield somewhat less revenue and the programming and operation of the system
would become more difficult.
Council member Kriesel asked if properties such as Oak Glen could be excluded from
this fee or deduct what they pay from the fee.
Public Works Director Eckles stated that the traffic systems provide a benefit for the
entire community.
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Council member Milbrandt stated that there are yard lights at Oak Glen not streetlights.
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City Council Meeting No. 03-14
July 1, 2003
Mayor Kimble stated that the yard lights reduced the need for a streetlight, but was
governed by a covenant for the neighborhood.
Council member Milbrandt stated that this would establish a City wide benefit and
creating a low use district would provide future developers to come up with the next idea
of privatizing lights as opposed to a City plan.
Mayor Kimble stated that he received a memo from the ICMA that states 75% of cities
are creating fees for services. He explained the method for the storm water fees
relating to small and large parcels and how it applies to everyone on an equal basis. He
stated that this is a way for the City to recover costs and also to collect money to
maintain and improve the street lighting such as the Curve Crest lighting. He
recommended everyone pay on an equal basis. He stated that he has people telling
him not to cut services, but charge a fee.
Council member Kriesel stated that he felt that those people would be paying more and
didn't think it was fair.
Councilmember Rheinberger stated he is against the setting of street lighting districts,
but he could see the district being used in the commercial areas. Street lighting in
residential is an expected core service, which property taxes should pay for. He thinks
it is unfair.
Councilmember Junker asked when the implementation would be.
Public Works Director Eckles stated that this could be on the next utility bill.
City Administrator Hansen stated that this issue could be looked at various time should
Council desire to change the rates.
Councilmember Kriesel stated that he would be voting against this issue because he felt
it was not discussed enough and feels strongly about the low service district. He stated
that he supports the street lighting district, but not as it stands.
Motion by Council member Milbrandt, seconded by Councilmember Junker to approve
Resolution 2003-151, approving lighting and signage fees.
Ayes: Councilmembers Milbrandt, Junker and Mayor Kimble
Nays: C ouncilmembers Kriesel, Rheinberger
Information on franchise fees
City Administrator Hansen stated at the last meeting Council approved a 3% fee for the
electric franchise fee. He stated that Excel has requested that Council set a flat fee for
the charge because it protects the customer from inflationary rate charges and for what
it does for the large user such as Target or Cub. He also stated that it gives a dollar
amount for budgeting purposes.
Councilmember Milbrandt asked if this would be reviewed annually.
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City Council Meeting No. 03-14
July 1, 2003
City Administrator Hansen stated that what is tentatively agreed upon is in the 10th year
of the franchise rate discussions would be open. In addition he recommended langua.
that if the CPI reached 8% or higher it would automatically open rate discussions. He
also stated that Council could reduce or eliminate the fees at any time with mutual
consent. He stated by cooperating both ways it sets the standard for future years.
Councilmember Rheinberger stated that he is against the franchise fee because the
property tax and traditional sources should be the basis, instead of a conversion of
expectations to a fee for government. He feels that we are heading down the wrong
path.
Council member Kriesel stated that there is no one on the Council that favors the
franchise fee, however it is necessary because of the state cuts and if core services are
going to be maintained it can't be done with the current tax levy. He stated that the fee
should be implemented so the citizens have the core services and look at long term for
services that should be changed or not. He also stated that without this franchise fee
and balancing the budget we will have an erosion of core services, which is not what the
community wants.
Motion by Council member Kriesel, seconded by Councilmember Junker to adopt Resolution
2003-152, approving flat rate for the electrical franchise fee.
Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
Nays: C ouncilmember Rheinberger
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STAFF REPORTS
Fire Chief Kallestad reported that since the Public Works Department has taken over
the vehicle maintenance the department is paying a lower rate for the service. He
stated that it is working very well and thanked the Public Works Department for their
service.
Chief Kallestad stated he has received notice from the 5t. Joseph Township that they
have approved all three of the firework displays for this year.
Chief Kallestad stated there have been concerns by some residents regarding
recreational fires in the City. He stated that in reviewing the City's ordinance and the
Fire Code there is a fair amount of difference between the two documents and it makes
it a little difficult to enforce. He stated that he plans to bring before Council at the next
meeting some recommendations for modifications to the City's recreational fire
ordinance.
Mayor Kimble thanked the fire department for the timely service on property that he
owned.
Public Works Director Eckles stated that the level of the river should stay where it is .
right now, so there will be water in the park for the fireworks.
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City Council Meeting No. 03-14
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Councilmember Milbrandt asked if the City has any voice in "No Wake" on the river.
Mayor Kimble stated that "No Wake" is at 880 and he believed they were patrolling the
river.
Motion by Councilmember Milbrandt, seconded by Council member Kriesel directing staff to
write a letter to DNR/8herriff's department regarding the enforcement of "No Wake" on the 8t.
Croix River. All in favor.
City Attorney Magnuson stated that the closing of the Territorial Prison property was to
be on July 1 and will now be on July 7 or 8.
City Administrator Hansen stated that the City Forester, Kathy Widen, has informed him
of an oak wilt grant she would like to apply for. He stated that there would be a match
cost of $800-$1000.
Motion by Council member Milbrandt, seconded by Council member Rheinberger to adopt
Resolution 2003-154, authorizing application for Oak Wilt grant. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Mayor Kimble recessed the meeting at 6:04 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Kimble reconvened the meeting to order at 7:00 p.m.
Present:
Absent:
Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
None
Others Present:
City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Police Chief Dauffenbach
Fire Chief Kallestad
Planner Fitzgerald
City Clerk Ward
PLEDGE OF ALLEGIANCE - Observance of Independence Day - July 4,2003
Mayor Kimble lead the Pledge of Allegiance in observance of July 4.
APPROVAL OF MINUTES
Motion by Council member Rheinberger, seconded by Council member Junker to approve the
June 3 and June 17, 2003 regular meeting minutes. All in favor.
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City Council Meeting No. 03-14
July 1, 2003
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Mr. Dave Eckberg, S1. Croix Events, provided an update on Lumberjack Days. He als.
requested authorization to proceed with the installation of electricity in Lowell Park to be
paid for by them. He also stated that he was aware that should construction begin in
Lowell Park that costs related would be at their expense. He requested that an
additional banner be allowed to commemorate Andersen Window's 100th birthday and
asked if the last 300 feet of the parking lot adjacent to the tracks could be paved before
Lumberjack Days.
Mayor Kimble explained that the paving could not be done because it is anticipated that
there would be improvements in the park in 2004 and that it would be a waste of public
funds to pave this year and remove it next year.
Motion by Council member Rheinberger, seconded by Council member Junker authorizing S1.
Croix Events to proceed with the installation of electricity in Lowell Park working in conjunction
with the City Engineer and authorizing the placement of an additional banner to commemorate
and decorate downtown for the 100th birthday of Andersen Windows. All in favor.
OPEN FORUM
Mr. Jim Walden, 805 6th Avenue S, presented a petition from residents on 6th Avenue S
against the name change of 6th Avenue S. to Broadway. He requested that this matter.
be removed permanently.
Mayor Kimble stated that the matter was tabled indefinitely.
Mr. Walden stated that if Council would remove the item permanently the issue would
be a dead issue.
Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel removing the
item of a 6th Avenue S street name change instead of tabling the item indefinitely. All in favor.
CONSENT AGENDA
Motion by Council member Rheinberger, seconded by Councilmember Junker to approve the
Consent Agenda. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Resolution 2003-146, directing payment of bills
Possible authorization to Final Stretch, Inc. to hold portion of Gopher to Badger Half
Marathon in the City on Saturday, August 16, 2003
Possible approval of Permit to Sell at Lily Lake Ballfields - July 25-27, 2003, apPlicant.
Brian Johnson
Resolution 2003-147, Approving Inclusion of Larry D. Hansen in the Public Employees
Retirement Association (PERA)
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City Council Meeting No. 03-14
July 1, 2003
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Resolution 2003-148, approval of 2003 Lumberjack Days Agreement
Request to block portion of First Street between Willard and Churchill for neighborhood
block party - Jim Caldwell
Resolution 2003-149, designation for additional depositories for 2003
Resolution 2003-150, accepting work and ordering final payment for County Road 5
Watermain (Project 2000-16)
Request to install banner - Anderson's 100th birthday and Lumberjack Days
PUBLIC HEARINGS
Case No. V/03-50. Aooeal of the Plannina Commission's decision on a reauest from Joe
Thomoson for a variance to the front vard fence heiaht reaulations (42" allowed. 60" orooosed)
at 828 West Willard Street in the RB. Two Familv Residential District.
Planner Fitzgerald reviewed the denial of the variance by the Planning Commission
decision. She stated that the commission's concern were for the proposed magnitude
would be imposing and it would impair the visual openness of the streetscape and
neighborhood.
Mayor Kimble opened the public hearing.
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Mr. Joe Thompson, applicant stated that his request was for the Planning Commission
to grant a variance allowing: (1) the portion of the fence to extend at least ten feet,
preferably sixteen feet south from the southwest corner of the garage and be
constructed at a height of 60"; (2) the portion of the fence be constructed at a height
of 60"; and (3) the portion of the fence that extends past the front of the home be
constructed at a height of 60". He stated that City Code Section 31-1, Subd. 30(2)(d)
provides, in summary, that a variance may be granted if: (1) a hardship peculiar to the
property not created by any act of the owner exists, (2) it is necessary for the preservation
and enjoyment of substantial property rights and does not constitute a special privilege,
and (3) it will not be of substantial detriment to adjacent property and will not materially
impair the purpose of the public interest nor adversely affect the comprehensive plan. He
stated that in his opinion, his circumstances satisfied each of these conditions. He
stated that he could not build on or behind the building line because of 100' tall trees, a
condition he did not create and that privacy and the prevention of trespass are
substantial property rights that will be impaired with upon the completion of the street
improvement project because the sidewalk will be constructed on his side of the street.
He also stated that rather than being a detriment, this fence will improve the look of the
property and surrounding properties and will not in any way materially impair the public
interest.
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Mr. Thompson stated that since the primary concern of the Planning Commission was
how far Line E extends past the building line, he asked that the City Council allow him to
construct a fence 60" in height that extends only five feet in front of the building line.
He stated that this would allow him to avoid a grove of trees that lie directly in line with
the building line while still protecting the public interest and his property rights.
Council member Junker stated that the Planning Commission's concern and discussion
was the height of the fence.
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City Council Meeting No. 03-14
July 1, 2003
Ms. Fitzgerald stated that an option would be to have a 3.5 foot fence in the front of the
trees and go back and put the 6' fence where it is allowed. She also stated that he cou.
put a gate to allow access to the front and would not need 'a variance to do that. She
stated that hardship has not been demonstrated because Mr. Thompson could do it
another way.
Mr. Thompson disagreed that a hardship did not exist because he did not create the
trees. He stated that he would not have a problem building a fence even with the
garage except for the trees nor would he have a problem of building a fence four feet
from the garage without the trees. He stated that there are privacy issues and just
wanted to move everything back but build a higher fence.
Mayor Kimble closed the public hearing.
Councilmember Milbrandt stated that a five-foot fence would be imposing.
Mr. Thompson stated that there are other fences going up in the neighborhood that
haven't gone through the process.
Councilmembers Kriesel and Junker stated that their concern was the height of the
fence.
Motion by Council member Rheinberger, seconded by Council member Milbrandt to uphold the
Planning Commission recommendation to deny the variance to the front yard fence height .
regulations. All in favor.
UNFINISHED BUSINESS
501 S. 2nd Street Demolition - Mr. Brad Castle
Fire Chief Kallestad stated that the demolition is scheduled for July 7 and that a letter
from David Wagner, a structural engineer supports the demolition. He stated that Mr.
Castle requests that he be allowed to save the southeast room as a study room and
work shed. He stated that he has talked to Building Official Shilts and that no water and
sewer should be connected because this would not be considered as a habitable
structure. Chief Kallestad stated that the fire department is prepared to help assist Mr.
Castle in the removal of some items in the home before demolition.
Mr. Brad Castle requested that the southeast room be saved as it has significant
sentimental value to him and it would be a place were he could read, tend to his garden.
Mr. Bob Hagstrom reviewed how the southeast room would be separated from the main
structure of the home and that no sewer and water would be installed to the room. He
stated that he has volunteers that will be able to separate the room prior to demolition
on July 7.
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to allow Mr. .
Castle to save the southeast room under the supervision of Mr. Robert Hagstrom and that the
room will be used for a garden shed and restored as such by October 1, 2003. All in favor.
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NEW BUSINESS
. Aooroval of 2003 livable communitv develoDment account arant aoolication
Mayor Kimble reviewed the memo from Community Development Director Russell
requesting to approve the 2003 livable community development account grant
application.
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt
Resolution 2003-153, authorizing application for a development grant through the Livable
Communities Demonstration Program. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble
Nays: None
Settinq of Dublic hearina for On-Sale and Sundav Liauor License for Famous Dave's
Mayor Kimble reviewed City Clerk Ward's memo stating that Famous Dave's has
requested an On-Sale and Sunday liquor license as allowed by the new law allowing
municipalities to issue unlimited On-Sale and Sunday liquor licenses to restaurants and
that a public hearing needs to be set for any new license.
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Motion by Council member Kriesel, seconded by Councilmember Rheinberger to set a public
hearing for 7:00 p.m., or as soon as possible thereafter, on July 15, 2003 to consider a On-
Sale and Sunday liquor license for Famous Dave's. All in favor.
COMMUNICATIONS/REQUESTS
Mayor Kimble stated that a letter from Rob McGarrey has been received requesting
that the Stillwater Hockey Boosters be allowed to use the Aiple Property for parking
during Lumberjack Days to raise funds for the hockey boosters. He stated that Council
has approved this request in the past.
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt allowing the
Stillwater Hockey Boosters to use the Aiple Property for parking to raise funds during
Lumberjack Days. All in favor.
Mayor Kimble stated that the request to block portion of First Street between Willard
and Churchill for neighborhood block party also requires a noise variance until 11 :00
p.m.
Motion by Council member Rheinberger, seconded by Council member Junker to approve the
noise variance until 11 :00 p.m. on July 12, 2003. All in favor.
ADJOURNMENT
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Motion by Council member Rheinberger, seconded by Council member Junker to adjourn the
meeting at 7:57 p.m. All in favor.
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City Council Meeting No. 03-14
July 1, 2003 '-
Jay L. Kimble, Mayor
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ATTEST:
Diane F. Ward, City Clerk
Resolution 2003-146, directing payment of bills
Resolution 2003-147, Approving Inclusion of Larry D. Hansen in the Public Employees
Retirement Association (PERA)
Resolution 2003-148, approval of 2003 Lumberjack Days Agreement
Resolution 2003-149, designation for additional depositories for 2003
Resolution 2003-150, accepting work and ordering final payment for County Road 5
Watermain (Project 2000-16)
Resolution 2003-151, approving lighting and signage fees.
Resolution 2003-152, approving flat rate for the electrical franchise fee
Resolution 2003-153, authorizing application for a development grant through the
Livable Communities Demonstration Program
Resolution 2003-154, authorizing application for Oak Wilt grant
.
.
12
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2003-155
.
Ace Hardware
Action Rental
Alex Air Apparatus
Allied Blacktop Co.
Anderson, Richard dba Lowell Inn
Appletree Institute
AT&T
AWl Diversified
Barr Engineering Co.
Board of Water Commissioners
Braun Pump and Controls
Carquest
Catco
Century Power Equipment
Community Volunteer Service
Corporate Express
Crotty, Jason
Crysteel Truck Equipment
Cub
Fire Instructors Assoc. of MN
Fleming Gray Limited
Flexible Pipe Tool Company
Fred's Tire
G&K
Galles Corp.
Garceau Hardware & Power Equipment
Gopher Bearing Co.
Greeder Electric
Holiday
Jani King
Jansens Cleaning Service
Johnson Radio Communications
Larson Allen
League of MN Cities
Lidgerding, Gary
Lind, Gladys
Linner Electric
Long Lake Villas
Lorman Education Services
Lorman Publishing
MacQueen Equipment
Met Council
Menards
Metropolitan Council
Met Life Dental
Meyers Tire Supply Co.
MN State Treasurer
MJ Raleigh Trucking Inc.
MTI Distributing
Oakridge Community Church
.
.
Repair Supplies
Stump Grinder
Repair Compressor
Seal Coating, Stripping 2003
1 st Half Tax Abatement 2003
Insurance August 2003
Telephone Long Distance
Ramps for Hoist, McKusick Gate
SW Prison St Sewer Rev ,Wall Repair
2nd Qtr WAC,. Water Bills
Repair Mid Oaks, Myrtle Lifts
Equipment Repair Supplies
Equipment Repair Supplies
Repair Supplies
3rd Allocation 2003
Phone Belt, Phone Unv.
Reimburse Phone Repair
Plow, Sander & Equipment
Water, Plates & Bowls
Code Books
Maintenance Supplies
Ceramic Insert
Tire Mounting & Alignment
Uniform Cleaning & Rugs, Mops
Weed Killer, Supplies
Equipment Repair Supplies
Bearing Inserts
Repair Street Lights, Wire Exhaust Fan
Fuel
July Billing
Maintenance Agreement
Quarterly Maintenance Contract
Professional Services
Insurance
Refund Landscape Escrow
Land Purchase
Fuses
1 st Half 2003 TIF # 8
Seminar
Books
Equipment Repair Supplies
June 2003 SAC Report
Equipment Repair Supplies
August Wastewater Service
Insurance
Equipment Repair Supplies
2nd Qtr Bldg Permit Surcharge Report
McKusick Ravine
Equipment Repair Supplies
Park Refund
228.80
124.61
1,134.76
35,263.83
3,779.53
22,623.78
152.74
1,290.00
26,345.18
35,991.90
10,782.39
46.15
113.15
6.90
2,175.00
45.75
12.75
45,327.04
45.31
249.28
122.00
222.31
216.08
1,861.66
1,273.53
11.52
105.24
960.00
185.41
298.20
225.00
786.00
7,470.00
90,467.50
1,464.12
927.00
15.87
33,615.63
349.00
70.00
368.90
12,622.50
128.89
85,852.00
75.44
2.17
6,175.06
261,912.21
150.95
100.00
EXHIBIT" A" TO RESOLUTION #2003- 155
On Site Sanitation
Parts Associates
Pioneer Rim and Wheel Co.
Prairie Equipment Co.
Rose Floral & Greenhouse
Royal Concrete Pipe
St Croix Events
St. Croix Preservation, Inc.
St. Croix Recreation Co., Inc.
St. Joseph Equipment Inc.
Sani Masters, Inc.
Short Elliott Hendrickson, Inc.
Spring
Stillwater Courier News
Stillwater Gazette
Stillwater Motors
Stillwater Towing
Stork Twin City Testing Corporation
Stripe - A - Lot
T A Schifsky & Sons
Sun Turf
Toll Gas & Welding Supply
Vance Brothers Inc.
Veit & Company Inc.
Viking Industrial Center
Washington County Recorder/Registrar
Wells Fargo
Yocum Oil Co.
Youth Service Bureau
Zarnoth Brush Works
Zee Medical Service
Adopted by the City Council this
15th Day of July, 2003
Page 2
Unit Rentals
Equipment Repair Supplies
Tires and Wheel
Equipment Repair Supplies
Bedding Plants for Parks
Equipment Repair Supplies
Margaret Rivers Fund Fireworks
1st Half 2003 TIF #1
Swing Sets
Equipment Repair Supplies
Graffiti Removal, Coating
Terra Springs
Cell Phone
Publication
Publication
Vehicle Repair Supplies
Towing
Benson Pond
Crosswalks & Walkways
Asphalt
Repair Parts
Welding Supplies
Asphalt
McKusick Lake Boardwalk Imp.
Safety Equipment
Variance, SUP
Paying Agent Fees
Fuel
Final Payment 2003 Contribution
Gutter Broom, Chain, Sprocket, Idler
First Aid Supplies
v
1,235.10
347.99
158.24
502.15
294.65
541.55
5,000.00
1,817.34
101.42
71.29
95.00
543.73
52.22
82.11
126.99
207.83
79.88
217.00
7,000.00
943.86
811.56
8.51
1,088.43
19,543.16
427.62
139.00
1,212.50
2,588.54
13,500.00
2,339.65
79.66
.
.
.
"
.
CITY OF STILLWATER
MEMORANDUM
DATE:
Mayor and City Council
Sharon Harrison, Assistant Finance Direct~
July 10, 2003
TO:
FROM:
SUBJECT:
Utility Bill Adjustments - Sewer Charges
Descriotion Recommendation
1 Leaky Toilet Reduce July, October & Jan 2003
to 4,000 gallons per quarter
2 Leaky Toilet Reduce July, October & Jan 2003
to 24,000 gallons per quarter
3 Leaky Toilet Reduce July, October & Jan 2003
to 12,000 gallons per quarter
. 4 Malfunctioning Water Softner Reduce July, October & Jan 2003
to 14,000 gallons per quarter
5 Leaky Toilet Reduce July, October & Jan 2003
to 12,000 gallons per quarter
6 Leaky Toilet & Frozen Valve Reduce July, October & Jan 2003
to 8,000 gallons per quarter
7 Leaky Toilet Reduce July, October & Jan 2003
to 7,000 gallons per quarter
8 Leaky Hot Water Heater Reduce July, October & Jan 2003
to 23,000 gallons per quarter
9 Leaking Valves Reduce July, October & Jan 2003
to 7,000 gallons per quarter
10 Leaking Hot Tub Reduce July, October & Jan 2003
to 23,000 gallons per quarter
11 Leaky Toilet Reduce July, October & Jan 2003
to 22,000 gallons per quarter
.
.
.
.
CERTIFICATE OF TERMINATION AND RELEASE
WHEREAS, the City of Stillwater, Minnesota, a municipal corporation (the "City"),
entered into a certain Contract for Private Development with Territorial Coalition, LLC, a
Minnesota limited liability company and John W. Lang and Michael D. Borum, individually (the
"Redeveloper"), dated July 18, 1995, (the "Agreement") which provided for the development of
the following described land in the County of Washington and the State of Minnesota, (the
"Property") :
Lots One and Two, Territorial Prison Addition, according to the plat
thereof, Washington County, Minnesota, to be replatted as the plat of
Terra Springs.
And
WHEREAS, the Agreement contained certain covenants, conditions and obligations,
including the requirement to construct minimum improvements on the property having a
minimum market value, the breach of which by Redeveloper, its successors and assigns, would
result in an event of default and the right of the City to exercise remedies on default, and
covenants, conditions and obligations, the breach of which by the City would result in an event
of default and the right of the Redeveloper to exercise remedies on default; and
WHEREAS, the Redeveloper and the City desire to mutually release each other from the
terms and conditions of the Agreement to declare the Agreement terminated.
NOW THEREFORE, the parties hereby release and forever discharge each other from
any convent, term or condition of the Agreement and declare the Agreement terminated and that
the Property, the Redeveloper and the City, their successors and assigns are forever released
from all covenants, terms and conditions of the Agreement.
Dated this
day of
,2003
CITY OF STILLWATER
Jay 1. Kimble, Its Mayor
ATTEST:
Larry D. Hansen, Its Acting City Clerk
STATE OF MINNESOTA
)
) ss.
)
COUNTY OF WASHINGTON
On this day of , 2003, before me, a Notary Public, appeared Jay L.
Kimble, and Larry D. Hansen, to me personally known, who, being duly sworn, did say that they
are the Mayor and Acting City Clerk of the City named in the foregoing instrument; that the seal
affixed to this instrument is the seal of the City; that this instrument was signed and sealed on
behalf of the City by authority of its Council; and that they acknowledged the instrument to be
the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal corporation.
Notary Public
TERRITORIAL COALITION, LLC, a
Minnesota limited liability company
Bv
John W. Lang, Chief Manager
Bv
John W. Lang, individually
Bv
Michael D. Borum, individually
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this day of
2003, by John W. Lang, the Chief Manager, duly authorized agent for the Redeveloper,
Territorial Coalition, LLC, a Minnesota limited liability company.
Notary Public
2
-,
'j
.
.
.
.
.
.
STATE OF MINNESOTA
)
) ss
)
COUNTY OF WASHINGTON
The foregoing instrument was acknowledged before me this
2003, by John W, Lang, individually.
Notary Public
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this
2003, by Michael D. Borum, individually.
Notary Public
3
day of
day of
.
.
.
CERTIFICATE OF TERMINATION AND RELEASE
WHEREAS, the City of Stillwater, Minnesota, a municipal corporation (the "City"),
entered into a certain Contract for Private Development ("Contract") with Battle Hollow, LLC, a
Minnesota limited liability company (the "Redeveloper"), dated December 30, 1999, (the
"Agreement") and recorded on January 4, 2000 in the Office of the County Recorder for the
County of Washington and State of Minnesota, as Document Number 3086694, which provided
for the development of the following described land in the County of Washington and the State
of Minnesota, (the "Property"):
Lots One and Two, Territorial Prison Addition, according to the plat
thereof, Washington County, Minnesota, to be replatted as the plat of
Terra Springs.
And
WHEREAS, the Agreement contained certain covenants, conditions and obligations,
including the requirement to construct minimum improvements on the property having a
minimum market value, the breach of which by Redeveloper, its successors and assigns, would
result in an event of default and the right of the City to exercise remedies on default, and
covenants, conditions and obligations, the breach of which by the City would result in an event
of default and the right of the Redeveloper to exercise remedies on default.
WHEREAS, the Redeveloper and the City desire to mutually release each other from the
terms and conditions of the Agreement to declare the Agreement terminated.
NOW THEREFORE, the parties hereby release and forever discharge each other from
any convent, term or condition of the Agreement and declare the Agreement terminated and that
the Property, the Redeveloper and the City, their successors and assigns are forever released
from all covenants, terms and conditions of the Agreement.
Dated this
day of
CITY OF STILLWATER
,2003
Jay L. Kimble, Its Mayor
ATTEST:
Larry D. Hansen, Acting City Clerk
STATE OF MINNESOTA
)
) ss.
)
COUNTY OF WASHINGTON
On this day of , 2003, before me, a Notary Public, appeared Jay L.
Kimble, and Larry D. Hansen, to me personally known, who, being duly sworn, did say that they
are the Mayor and Acting City Clerk of the City named in the foregoing instrument; that the seal
affixed to this instrument is the seal of the City; that this instrument was signed and sealed, on
behalf of the City by authority of its Council; and that they acknowledged the instrument to be
the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal corporation.
Notary Public
BATTLE HOLLOW, LLC, a Minnesota
limited liability company
By
John W. Lang, Chief Manager
STATE OF MINNESOTA
)
) ss
)
COUNTY OF WASHINGTON
The foregoing instrument was acknowledged before me this day of
2003, by John W. Lang, the Chief Manager, duly authorized agent for the Redeveloper, Battle
Hollow, LLC, a Minnesota limited liability company.
Notary Public
2
,4'-..
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.
.
"
.
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.
CERTIFICATE OF TERMINATION
OF
SPECIAL USE PERMIT
WHEREAS, the City of Stillwater, a Municipal corporation (the "City"), granted by
Order of the City Council, a Special Use Permit dated October 13,1997, filed December 2,1997
with the Washington County Recorder as Document No. 955243, which provided for the
regulation of development on the following described land in the County of Washington, State of
Minnesota, hereinafter referred to as (the "Property"):
Lots 1 and 2, Territorial Prison Addition, according to the plat thereof,
Washington County, Minnesota, to be replatted as the plat of Terra Springs; and,
WHEREAS, the Development envisioned by the Special Use Permit has not taken place
and the development regutated by the Development Agreement with regard to the same property
"
and the same development has been terminated. /
NOW, THEREFORE, this is to certify that the Special Use Permit dated October 13,
1997, filed December 2, 1997 with the Washington County Recorder as Document No. 955243
be, and the same hereby is terminated and discharged and is of no further force and effect and the
property, as described therein, the owners, its successors and assigns are forever released and
discharged from all of the covenants, terms and conditions contained in the Special Use Permit.
Dated this
day of
,2003.
CITY OF STILLWATER
By
Jay Kimble, Mayor
and
Larry D. Hansen, Acting City Clerk
STATE OF MINNESOTA
)
) ss.
)
COUNTY OF WASHINGTON
On this
day of
, 2003, before me, a Notary Public, within and
for said County and State, personally appeared Jay Kimble and Larry D. Hansen, to me
personally known to be the Mayor and the Acting City Clerk of the City and that the instrument
was signed by authority of the City Council.
Notary Public
-2-
"
.
.
.
.
.
.
RESOLUTION NO.
RESOLUTION DISCHARGING UTILITY EASEMENT
WHEREAS, the City of Stillwater, Minnesota, a Municipal corporation (the "City"),
adopted Resolution No. 96-35, a Resolution vacating part of the Plat at North First Street. The
Resolution was adopted by unanimous vote of all members of the City Council on the 6th day of
February, 1996 and recorded with the County Recorder of Washington County on February 21,
1996 as Document No. 874797; and
WHEREAS, by the terms of the Resolution, a drainage and utility easement was
reserved in favor ofthe City of Stillwater over and across vacated North First Street; and
WHEREAS, it is the desire of the City Council to forever release and discharge certain
land from the easement therein reserved.
NOW, THEREFORE, BE IT RESOLVED, by the City Council that the portion of the
Drainage and Utility Easement that is released and discharged by this Resolution, is described as
follows:
All that part of Lots 1 and 2, Territorial Prison Addition, according to the plat
thereof, now on file with the County Recorder of Washington County, Minnesota,
which property is to be replatted as the Plat of Terra Springs.
BE IT FURTHER RESOLVED, that a copy of this Resolution, duly certified by the
City Clerk, shall be recorded in the Office of the County Recorder of Washington County,
Minnesota.
Adopted by affirmative vote of all the members of the City Council this
July, 2003.
day of
Jay L. Kimble, Mayor
ATTEST:
Larry D. Hansen, Acting City Clerk
RESOLUTION NO.
RESOLUTION DISCHARGING STORM SEWER EASEMENT
WHEREAS, the City of Stillwater, Minnesota, a Municipal corporation (the "City"),
obtained an easement for storm sewer purposes by Quit Claim Deed recorded with the County
Recorder of Washington County in Book 322 of Deeds, page 554 as Document No. 313263; and
WHEREAS, it is the desire of the City Council to forever release and discharge certain
land from the easement therein reserved.
NOW, THEREFORE, BE IT RESOLVED, by the City Council that the portion of the
Storm Sewer Easement that is released and discharged by this Resolution, is described as
follows:
Lot I and 2, Territorial Prison Addition, according to the plat thereof, now on file
with the County Recorder of Washington County, Minnesota, which property is to
be replatted as the Plat of Terra Springs.
BE IT FURTHER RESOLVED, that a copy of this Resolution, duly certified by the
City Clerk, shall be recorded in the Office of the County Recorder of Washington County,
Minnesota.
Adopted by affirmative vote of all the members of the City Council this
July, 2003.
day of
Jay L. Kimble, Mayor
ATTEST:
Larry D. Hansen, Acting City Clerk
.
.
.
. Memorandum
To:
From:
Date:
Mayor and City Council
Diane Ward, City Clerk
7/9/2003
Subject:
New On-Sale and Sunday License for Famous Dave's
An application for a new On-Sale and Sunday liquor license has been received from
Famous Dave's. The legislature has removed the limited on-sale liquor licenses
requirement for establishments classified as a restaurant. City Ordinance requires
that a public hearing be held on the issuance of a new liquor license within the City.
A representative from Famous Dave's will be available should Council have any
questions.
.
Approval should be contingent upon approval by Police (because Famous Dave's
has different officers since their 2003 renewal which will require background
checks), Finance Department, receipt $772.50 for the difference in license fee
($237.50 X 5 months - $415 paid for wine and strong beer license for 2004 =
$772.50) and Minnesota Liquor Control. Review by Fire and Building would not be
necessary. License would be effective August 1.
ACTION REQUIRED:
Conduct the public hearing and if Council desires to issue a new On-sale and
Sunday liquor license they should pass a motion to adopt Resolution No. 2003-
APPROVING NEW ON-SALE AND SUNDAY LIQUOR LICENSE TO D & D OF
MINNESOTA, DBA: FAMOUS DAVE'S BBQ
.
APPROVING NEW ON-SALE AND SUNDAY LIQUOR LICENSE TO D & D OF
MINNESOTA, DBA: FAMOUS DAVE'S BBQ
WHEREAS, an application has been received for a new On-Sale and Sunday
liquor license from D & D of Minnesota, DBA: Famous Dave's BBQ
WHEREAS, all required forms have been submitted and fees paid.
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater,
Minnesota, hereby approves the issuance of a new On-sale and Sunday liquor
license conditioned upon approval by Police and Finance Departments, and
Minnesota Liquor Control.
Adopted by Council this 15th day of July, 2003.
Jay L. Kimble, Mayor
Attest:
Larry D. Hansen, Acting City Clerk
.
.
.
..
.
· Memo
To:
From:
Date:
Subject:
Mayor and City Council .1 ,~
Steve Russell, Community Development Director /-
July 10, 2003
Zoning Amendment Rezoning 10 Lots of Approximately 25 Acres from
Agricultural Preservation (AP) to Lakeshore Residential (LR). Case No.
ZAM/03-03
Backaround. The Planning Commission held a public hearing on the zoning
amendment request on June 9,2003. At that meeting, the applicant presented his
request and several owners of parcels in the area of rezoning spoke in opposition of the
request. Main points of concern were; loss of rural character; increased traffic and road
side tree removal.
.
The Planning Commission recommended denial of the request.
On June 25, 2003, the Joint Board received the application, Planning Commission
recommendation and held a public hearing. Many of the same points made by the
participants at the Planning Commission meeting were made at the Joint Board meeting
(see attached draft minutes). The Joint Board discussed the request comments and
approved the zoning amendment request for the 3 acre Shoeberg portion of the,25
acre proposed rezoning area.
As indicated in the staff report, the area is designated large lot single family in
the Comprehensive Plan consistent with the requested Lakeshore Residential (LR)
zoning designation. Over time, the council may receive requests from other property
owners in the area. Based on utility location and zoning boundary, it mayor may not
be appropriate to rezone other areas. '
Recommendation: Consideration of rezoning request and recommendation from
Planning Commission and Joint Board.
Findings: The rezoning is consistent with the Comprehensive Plan.
Attachments: Application, staff report, minutes from CPC meeting of 6/9/03 and
Joint Board meeting of 6/25/03.
.
,.
..
City of Stillwater
Planning Commission
June 9, 2003
~.. 4.
.
and Redeeming Love Church ofMaplewood~ TNT is also the in-store provider of fireworks for
Cub. He said he had met with the Fire Chief regarding the request.
Mr. Junker, seconded by Mr. Wald, moved approval as conditioned. Motion passed 6-2, with Mr.
Middleton and Mr. Teske voting no.
'Case No. V/03-55. A variance to the rear yard setback (25 feet required, 10 feet requested) for
construction of a three-season porch and deck at 1311 N. Third St. in the RB, Two Family
Residential District. Tom and Linda Furst, applicants.
Linda Furst was present. She said they would like to have a rear exit to the house, and the yard is
on an incline. She said a similar variance was granted to a neighbor. She noted they had a deck
before that had to be ripped down.
Mr. ~iddleton, seconded by Mr. Peroceschi, moved approval. Motion passed 6-2, with Mr.
Ranum and Mr. Wald voting no.
Case No. SUB-F/03-56., Preliminary and final plat approval for a 7-lot subdivision including two
outlots at 608 N. Main St. in the CBD, Central Business District. TerraSprings, LLC, applicant.
.
A representative of the developer briefly outlined the proposal. The two outlots will belong to the
City. There also will be dedicated open space in the interior of the development for public
access. The complex will include five buildings.
A resident of 1002 N. First St. expressed a concern about the height of "building 5," which he
said might block his river view. The developer's representative said Terra Springs will" be back
with building details at a later date; all view corridors will be examined in that process, he said.
Mr. Turnquist noted the request is similar to what was presented to the Commission in prior
presentations and moved approval as conditioned. Mr. Middleton seconded the motion. Motion
passed 7-1, with Mr. Ranum voting no.
Case No. ZAMl03-03.. A zoning map amendment, to rezone 10 lots,located along,62nd Street
North from AP, Agricultural Preservation, to LR, Lakesho:r:e Residential. Kevin and Roxanne
Shoeberg, applicants.
Case No. SUB/03-61.. A subdivision of a 3.03 acre lot into four lots at 12730 62nd St. N. in the
LR, Lakeshore Residential District. Kevin and Roxanne Shoeberg, applicants.
Mr. Shoeberg was present. He pointed out that when the property in the area was annexed to the
City, it was zoned AP by "default." None of the lots in the area meet the AP designation. He said
when he bought his property in 1989, it was essentially ghost platted. The rezoning, he said, will .
make the property conforming. He said he bought the property knowing the City was going to
3
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.
.
.
City of Stillwater
Planning Commission
June 9, 2003
~.. I.
annex the area, and that it wold. be zoned residential. He, further stated that the, rezoning is
, consistent with the City's Comprehensive Plan and' does not breech any agreell1entwiththe
Township. ' , ,
Richard Huelsmann, 12610 62nd St. N., stated that when the area was brought into the City in
1996, part of the agreement was that 62nd would remain rural in character, with no piecemeal
subdivisions allowed. That portion of 62nd Street is currently an 18-foot road that connects with
the path on the west side of Long Lake. If the subdivision is allowed, he said it would increase
traffic by 33 percent, and the developer could petition the City to upgrade the street. He noted
that none of the lots, other than his, has lakeshore access. He further noted that the request only
benefits a few property owners, and that piecemeal subdivisions will charge the character of the
neighborhood.
Mr. H:uelsmann also read letters from Patrick A. Tynen and Jean M. Tynen, 12677 62nd St. N.,
and P~rry Furgala, 12525 62nd St. N., stating their opposition to the rezoning and subdivision.
A resident of 2872 Long Lake Dr. asked about the possibility of assessments due to the extension
of sewer services and the possibility of increased taxes. A resident of 2885 Nightingale Court
asked about water runoff.
Lisa and Eric Wahlin, 12563 62nd St., stated their opposition and noted the request only benefits
the farthest lot.
The resident of 12727 62nd St. expressed opposition to being included in the lakeshore
designation. Also speaking in opposition to the proposal were the resident of 12601 62nd St. and
Kurt Zaspel, 12811 62nd St. N. ' .
Kay Sterling, 3200 Staloch, expressed a concern about the additional hard surfaces and the affect
on Long Lake.
Mr. Junker asked whether all 10 lots on 62nd Street had to be included. Mr. Russell responded
that spot zoning is ,a bad practice. ,According' to the Comprehensive Plan, large lot
residential/lakeshore residential parcels are 20,000 square feet.
Mr. Wald moved to approve ZAM/03-03; motion died for lack of a second. Mr. Middleton,
seconded by Mr. Teske, moved to deny ZAM/03-03. Motion to deny passed 5-3, with Mr. Wald,
Mr. Ranum and Mr. Peroceschi voting no.
Mr. Middleton, seconded by Mr. Teske, moved to deny SOO/03-61. Motion passed 6-2, with Mr.
Wald and Mr. Peroceschi voting no.
4
-
MINUTES OF THE CITY OF STILLWATER .
AND TOWN OF StILLWATER JOINT BOARD
ESTABLISHED BYlt:lE ORDERLY-ANNEXATION AGREEMENT BETWEEN THE
CITY AND TOWN OF STILLWATER
HELD AT THE CITY COUNCIL CHAMBERS
216 NORTH FOURTH STREET
STILLW ATER,MINNESOTA 55082
AT 7:00 P.M., WEDNESDAY, JUNE 25, 2003
At 7:00 p.m. the meeting was called to order by Chairman, David Johnson. Present as
representatives of the City of Stillwater were Mayor Jay Kimble and Council Member Gary
Kriesel. Present as representatives of the Town of Stillwater were Town Supervisor, David
Johnson and Jim Doriott.
.' 1. A motion was made by Jay Kimble and seconded by Gary Kriesel to approve the
minutes of the Joint Board Meeting of April 2, 2003. The motion was approved unanimously.
2. Chairman Johnson opened the hearing on Case No.ZAM/03-03, a proposed
.
zoning map amendment to rezone 10 lots located along 62nd Street North from AP,
Agricultural Preservation to LR, Lakeshore Residential, Kevin and Roxanne Shoeberg,
Applicants. It was noted that published and mailed notice of this meeting had be~Il; properly
given. The applicant was entitled to present an overview of the proposed request. Kevin
Shoeberg stated that he purchased the property in 1989 when the property was in the Town of
Stillwater and before purchasing, he visited with Nile Kriesel, then City Coordinator, and it was
suggested that the property be ghost ,platted to allow for future urbanization. He stated that he
requested that only his property be rezoned and not the other 10 properties, but that the City
Planning felt that the neighborhood should be rezoned at one time rather than by piecemeal, and
therefore, the entire neighborhood was proposed for rezoning. He pointed out that the four lots
that would result from the rezoning and subdivision request would all be larger than 20,000 sq.
ft. and that he would live in his present house with a lot of .94 acres. He pointed out that the
.
.,
,
.
.
.
neighborhood had already been impacted by Cub and Target and the Bradshaw development and
1.,4-.
that his view would be visually improved by looking at developed residential homes, rather than
the commercial area that he nows.ees. He explained the layouts of the lots, how they would be
developed and pointed out that the APZoningDistrict with a 10acreniinimum lot size is a
holding zone enjoyed by people whose land was brought into the City by the Orderly Annexation
, Agreement often against their will with the anticipation that each parcel in the AP Agricultural
Zoning District would need to be rezoned to be conforming parcels. Following the presentation
of the applicant, the public was invited to comment. The following persons spoke:
Mrs. Carol Elliot at 12601 - 62nd Street, asked why all of the lots were rezoned and
not just Kevin.
Pauline Hitchcock also residing on 62nd Street, complained that three more driveways
would be cut in to this area and it would increase traffic and be visually intrusive and destroy the
country lane character of 62nd Street.
Richard Huelsman, 12610 - 62nd Street, stated that his home was a substantial
investment built in 1992 in Stillwater Township on a 2~ acre parcel. He indicates ~hilt the AP
district was actually to protect the entire neighborhood against resubdivision and that any
resubdivision would drastically change the country lane character of 62nd Street and that with
the development of the Shoeberg parcel, the buffer area between 62nd Street and the commercial
and townhouse area would be broken. He indicates that more traffic woulddeIlland a better
street and that would involve perhaps sewer which would be extremely expensive and drive
people from their homes. He indicated that he had investigated bringing sewer to his parcel and
the expense was over $45,000 and therefore, he installed an elaborate and extensive mound
system to serve his 2 ~ acre parcel. This would effectively prevent his parcel from being
-2-
,
resubdivided. He indicated that he spoke with his lawyer, James Lammers, who advised him that
~..# .
.
the legal test for rezoning is whether there is any reasonable use allowed under the existing
zoning ordinances and whether circumstances have changed drastically or the original zoning
was a mistake. lie implored the JointBoatd to vote 'against this proposal.
Greg Machesney, 12727 - 62nd Street, objected to the rezoning. He moved in this area
in 1996 and was unaware of the Bradshaw development, but does not want to subdivide now,
maybe in his retirement. He indicated that he does not want lakeshore residential because there
are a lot of trees and he wants to keep it the way it is. Recently he saw wild turkeys in the area
with chicks.
. . Aaron Whalen, 12563 - 62nd Street, indicated that he is against the rezoning because
he bought this home specifically for its north woods feel. He noted many strollers and walkers
along 62nd Street and that the Shoeberg development would increase traffic and make 62nd
Street unsafe. He is afraid that if Shoeberg develops Berner would develop and all of this would
.
be a big intrusion.
Jo Gascoigne, 12601 - 62nd Street, purchased in 1989. There were cornfiel~s across
the street and the area should not be changed by rezoning. She noted that animals need a place to
live and trees need a place to grow. She indicated that they would never subdivide and with this
rezoning would come a form of harassment. She noted that there is more interference with the
quietude of a neighborhood here on 62nd Street than any other place in the United States.
Donna Capria, Nightengale Court, is against the rezoning because it would change the
neighborhood. She has a large natural view lot and after Shoebergs development, she would be
looking at houses.
.
- 3 -
..-,
..
.
.
.
Perry Furgala, 12525 - 62nd Street North, noted that he is against the rezoning, that he
.1-,#.'
has pictures of wild turkeys, and the area has much natural beauty. He wants it to stay that way.
Pat Tynen, 12677-62nd Street, is also against the rezoning. He has a great lot and
wants no change in the neighborhood.
At that point, the Chairman closed the hearing and discussion ensued on the background
'of the AP Zoning District and the efforts of the Joint Board to protect those property owners in
Stillwater Township that were brought into the City against their will from assessments and from
unwanted development. The Board noted, however, that the Orderly Annexation Agreement was
never intended to prevent people adjacent from public utilities to develop their property and to "
benefit from the changes brought about by urbanization.
After the close of the hearing, the Chairman noted that a letter had been received by the
Board from KurtZaspel, 12811- 62nd Street North. The letter was made part of the minutes,
but the Chairman noted that Mr. Zaspel was against the rezoning because he likes the area the
way it is and that he is fearful of a wider road with assessments.
A motion was made and seconded to approve the rezoning of the Shoeberg parcel only
and denying the request to rezone the remaining lots along 62nd Street. The motion passed
unanimously.
3. The Chairman opened the public hearing on Case No. SUB/03-61, a request
by Kevin Slloeberg for a subdivision of 3.03 acres into 4 lots. The Chairman noted that this is
a companion case to the rezoning request that was just heard. The Chairman invited the
applicant to explain the subdivision request, which he did and then opened the hearing for public
comment.
-4-
-
..
..
Cindy Kohout, Nightengale Court, spoke against the subdivision as well as Kay
.
Sterling, who resides at Staloch Place. .'
When the public comment was finished, the Chairman closed the bearing and the Joint
. . - - . .' '-.
Board discussed the subdivision. Discussion centered around whether one driveway 'opening
should serve the development in order to protect the trees from being cut for more entrances.
After discussion a motion was made and seconded that the subdivision request be approved,
subject to the conditions of approval outlined in the Stillwater Community Development
Directors Staff Report submitted with the packet of materials and that condition 7 and 8 also be
added. They are as follows:
. . 7. That the development be reviewed by the City Forester with the intent that a plan
be developed to maximize the savings of existing trees and screening.
8. That the applicant should meet with the Stillwater Community Development
Directorto see if the number of driveways to the development could be reduced.
A motion was made and seconded to adjourn and the motion was approved unanimously.
Respectfully submitted,
, .
uson
and Acting Secretary
- 5-
.
.
,
· Memo
To:
From:
Date:
Subject:
Stillwater Township/City Joint Board /J
Steve Russell, Community Development Director (f-,/
June 17, 2003
Public Hearing on Rezoning (Zoning Map Amendment) Changing the
Zoning of Approximately 25 Acres of Land from Agricultural
Preservation (AP) to Lakeshore Residential (LR). Case No. ZAMj03-
03.
Background. This area was a part of the Phase I annexation (1996). The area
proposed for rezoning is designated large lot single family on the land use map of the
Comprehensive Plan. The proposed rezoning is consistent with the land use
designation (2 du/acres).
.
The applicant is requesting rezoning and subdivision. Joint Board authority is review
and approval over zoning amendments and review and comment for consistency of the
subdivision request with zoning.
Planning Commission Review. The Planning Commission held a hearing on the
zoning map amendment on June 9, 2003 (minutes and staff report are attached).
Several area property owners spoke in opposition of the request indicating concern for
neighborhood character, traffic and runoff as reasons for opposition.
The applicant indicated the request is consistent with the Comprehensive Plan.
This item is scheduled for the City Council meeting of July 15, 2003.
Recommendation: Decision on request.
Attachments: Application, Land Use Map, proposed zoning map, CPC staff report and
minutes of June 9, 2003.
.
,.
Memo
.
To:
From:
Date:
Subject:
Planning Commission
Steve Russell, Community Development Director
June 5, 2003
Zoning Map Amendment Changing the Zoning of Nine Lots Containing
Approximately 25 acres from Agricultural Preservation, AP, to
Lakeshore Residential, LR, 20,000 Square Feet Per Lot. Kevin and
Roxanne Shoeberg, applicants. Case No. ZAM/03-03
Backar:ound. This area was annexed to the City in 1996 as a part of Phase I city
expansion. Per City Land Use Policy, the property came into the city zoned Agricultural
Preservation as an initial holding zone for further study and specific urban designation.
The AP zone district requires a 10 acre lot size and for this use requires additional
planning study, rezoning before subdivision.
ProoC)sed Rezoning. The proposed zoning is for changing the zoning from Agricultural
Preservation to Lakeshore Residential. The district being proposed for rezoning is nine
large lots of 2-3 acres located north and south of 62nd Street (a related application from
the applicant for the zoning amendment proposed subdividing a 3 acre lot into four
lots. Case No. SUB/03-61.)
.
Analvsis. The application is consistent with the single family large lot land use
designation of the comprehensive plan. The whole area is being considered for
rezoning to coordinate public utilities and to have consistent land use. Utilities can be
proVided from the surrounding area. Zoning amendments require Joint Board
approval.
Recommendation: Approval of the rezoning.
Findings: The proposed rezoning is consistent with the Comprehensive Plan.
Attachments: Application and rezoning map.
CPC Action on 6/9/03: Denied 5-3
.
PLANNING ADMINISTRJ... .ION APPLICATION FORM
Case No;
Date Filed;
Fee Paid:
Receipt No.;
. COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH ~ I KEET
SillLWATER MN55082
ACTION REQUE~ I cD
Special/Conditional Use Permit
Variance' '
ResubdMSio!1
Subdivision*
Comprehensive Plan Amendment
Zoning Amendment*
Planning Unit Development *
Certificate of Compliance
The fees for requested action are attached to this application.
*An escrow fee is also required to offset the costs of attorney and engineering fees.
The applicant is responsible for the completeness and accuracy of all forms and supporting material
submitted in connection with any application. All supporting material (i e., photos, sketches, etCf.) ,
submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of
supporting material is required. If application is submitted to the City Council, twelve (12) copi~ of
supporting material is required. A site plan is required with applications. Any incomplete application OJ
supporting material will delay the application process. .
PROPERTY IDENTIFICATION
.
Address of Project 12730 - 62no fitn~et-.tilnrt-n......:.Assessor'sParceINo.~1 01n ?Cl'LI.'l f\.O..(l1
(GEO Code)
Zoning District AP Description of Project Rezone to Lakeshore R.e!3YI.~Rt;~)
t,.
"1 hereby state the foregoing statements and all data, information and. evidence submitted herewith In al.
respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply wi~
the permit/( it is granted and used. "
Property Owner_Kpv; n ~ "Rrw::annp J::,hnpb.e.t:.g
Representative
MailingAddress 1?730 _ '5?od Street 1>lorth ,MailingAddress
City - State - Zip l=:i-i...l.J.iw t- p r i MN .t).5illP
Telephone No. 651-430-903A
S41nature /L J/1LL-
(Signature is requi;ed) 0'
City - State - Zip
Telephone No.
Signature
(Signature is required)
Lot Size (dimensions) _ x
Land Area
. Height of Buildings: Stories
Principal
Accessory
SITE AND PROJECT DESCRIPTION
Total Building floor area square feet
Existing square feet
Feet Proposed square feet
Paved Impervious Area square feet
No. of off-street parking spaces
Rezoning
Rezoning. The property shown on the attached exhibit A which is attached hereto and
incorporated by reference herein is currently zoned Agriculture Preserve. This zoning designation
is inconsistent with the Comprehensive Plan and the current use of-the property which is single
family residential. ,We are requesting that the property be rezoned to Lakeshore Residential a
residential zoning designation which is consistent with the Comprehensive Plan and the CUu.cut
use of the property.
.
By way of background the property shown on the attached exhibit A was annexed to the
City of Stillwater in 1996 pursuant to an annexation agreement between the City of Stillwater and
the Town of Stillwater. The property was suppose to be rezoned to a zoning classification that
represented the current use of the property. The AP zoning is not consistent with its uses and
allows uses which are not consistent with the area or adjacent zoning districts. The area is
currently used for single family residential homes. A few of the properties within this area are
larger (2-3 acres) and therefore capable of being subdivided into single family residential lots in
order to properly and efficiently utilize municipal services within the Metropolitan Urban Services '
Area. .
The Lakeshore Residential zoning classification would allow the properties to utilize
appropriate setbacks which are consistent with residential single family homes. Under the AP
zoning the setbacks are greater because the district contemplated large lots which did not have the
characteristics of a urban neighborhood. As a result of the annexation the property is clearly
urban in character and the property owners are entitled to the app~vpriate zoning classification.
The adjacent properties have substantially greater densities and most of the adjacent areas ~~ve
been rezoned to residential or multi-family residential zoning classifications. .*i"
.
Weare requesting that the property be rezoned to allow us to effectively and efficiently
use our property. The zoning classification will provide us with the app~v'priate setbacks and .
allow our respective property to be subdivided into single family residential lots consistent with
the City of Stillwater Comprehensive Plan and the adjacent properties.
Ii
We are also requesting that the City waive and refund to us the application fees required
for the rezoning as this expense to rezone the entire area should be born by the City and not an
individual property owner. The City has done this in the past for other property owners and given
the annexation of the property it would certainly make sense to have the costs for the rezoning
borne by the City. . ::~ f
.
.
.
.' .
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.
,.
.
City of Stillwater
Planning Commission
June 9, 2003
and Redeeming Love Church of Maplewood. TNT, is also the in-store provider of fireworks for
Cub. He said he had met with the Fire Chief regard1ng the request.' " ,
Mr. Junker, seconded by Mr. Wald, moved approval as conditioned. Motion passed 6-2, with Mr.
Middleton and Mr. Teske voting no.
Case No. V/03-55.. A variance to the rear yard setback (25 feet required, 10 feet requested) for
construction of a three-season porch and deck at 1311 N. Third St. in the RB, Two Family
Residential District. Tom and Linda Furst, applicants.
Linda Furst was present. She said they would like to have a rear exit to the house, and the yardis
on an incline. She said a similar variance was granted to a neighbor, She noted they had a deck
before that had to be ripped down.
Mr. Middleton, seconded by Mr. Peroceschi, moved approval. Motion passed 6-2, with Mr.
Ranum and Mr. Wald voting no.
Case No. SOO-F/03-56.. Preliminary and final plat approval for a 7-lot subdivision including two
outlots at 608 N. Main St. in the CBD, Central Business District. Terra Springs, LLC, applicant.
. A representative of the developer briefly outlined the proposal. The two outlots will belong to the
City. There also will be dedicated open space in the interior of the development for public
access. The complex will include five buildings.
A resident of 1002 N. First St. expressed a concern about the height of "building 5,", ,:"hich he
said might block his river view. The developer's representative said Terra Springs will be back
with building details at a later date; all view corridors will be examined in that process, he said.
Mr, Turnquist noted the request is similar to what was presented to the Commission in prior
presentations and moved approval as conditioned. Mr. Middleton seconded the motion. Motion
passed 7-1, with Mr. Ranum voting no.
Case No. ZAM/03-03.. A:z;oning map. amendment to rezone 10 lots located along 62nd Street
North from AP, Agricultural Preservation, to LR, Lakeshore Residential. Kevin and Roxanne
Shoeberg, applicants.
Case No. SOO/03-61.. A subdivision of a 3.03 acre lot into four lots at 12730 62nd St. N. in the
LR, Lakeshore Residential District. Kevin and Roxanne Shoeberg, applicants.
.
Mr. Shoeberg was present. He pointed out that when the property in the area was annexed to the
City, it was zoned AP by "default." None of the lots in the area meet the AP designation. He said
when he bought his property in 1989, it was essentially ghost platted. The rezoning, he said, will
make the property conforming. He said he bought the p..vperty knowing the City was going to
3
~
'.
City of Stillwater
Planning Commission
June 9, 2003
.t..t.
.
annex the area, and that it wold be zoned residential. He further stated that the rezoning is
consistent with theCity~s Comprehensive Plan and does not breech any agreement' with the,'
Township. " , ,
Richard Huelsmann, 12610 62nd St. N., stated that when the area was brought into the City in
1996, part of the agreement was that 62nd would remain rural in character, with no piecemeal
subdivisions allowed. That portion of 62nd Street is currently an 18-foot road that connects with
the path on the west side of Long Lake. If the subdivision is allowed, he said it would increase
traffic by 33 percent, and the developer could petition the City to upgrade the street. He noted
that none of the lots, other than his, has lakeshore access. He further noted that the request only
benefits a few property owners, and that piecemeal subdivisions will charge the character of the
neighborhood.
Mr. Hu~lsmann also read letters from Patrick A. Tynen and Jean M. Tynen, 12677 62nd St. N.,
and Per.r.y Furgala, 12525 62nd St. N., stating their opposition to the rezoning and subdivision.
A resident of 2872 Long Lake Dr. asked about the possibility of assessments due to the extension
of sewer services and the possibility of increased taxes. A resident of 2885 Nightingale Court
asked about water runoff.
Lisa and Eric Wahlin, 12563 62nd St., stated their opposition and noted the request only benefits
the farthest lot.
.
The resident of 12727 62nd St. expressed opposition to being included in the lakeshore
designation. Also speaking in opposition to the proposal were the resident of 12601 62nd St. and
Kurt Zaspel, 12811 62nd St. N. . .
Kay Sterling, 3200 Staloch, expressed a concern about the additional hard surfaces and the affect
on Long Lake.
Mr. Junker asked whether all 10 lots on 62nd Street had to be included. Mr. Russell responded
that spot zoning' isa bad . practice. According 'to the Comprehensive Plan, large lot
residential/la}{eshore residential parcels are 20,000 square feet.
Mr. Wald moved to approve ZAM/03-03; motion died for lack of a second. Mr. MiddletoI?-'
seconded by Mr. Teske, moved to deny ZAM/03-03. Motion to deny passed 5-3, with Mr. Wald,
Mr. Ranum and Mr. Peroceschi voting no.
Mr. Middleton, seconded by Mr. Teske, moved to deny SUB/03-61. Motion passed 6-2, with Mr.
Wald and Mr. Peroceschi voting no;
.
4
~
· Memo
To:
From:
Date:
Subject:
Mayor and City Council (L..-
Steve Russell, Community Development Director
July 10, 2003
Request to Subdivide a 3.03 Acre Lot into Four Lots. Case No.
SUB/03-61
Backaround. This preliminary plat request was considered by the Planning Commission
at their June 9, 2003, meeting and the Joint Board meeting of June 25, 2003 (see
application and attached staff reports).
The Planning Commission recommended denial of the request and the Joint Board
recommended approval similar to the rezoning recommendation. The Joint Board
recommendation contained the following conditions of approval:
. 1.
2.
3.
4.
5.
6.
7.
8.
Drainage and utility easements shall be provided as required by the City Engineer.
A grading, drainage, infiltration plan shall be provided for City Engineer approval
before final plat approval (Browns Creek Watershed District).
A paved trail shall be installed connecting 620d Street to the Long Lake Villas trail on
the adjacent city land.
All lots shall be connected to city water and sewer service.
Drainage impact fees shall be paid before final plat approval.
Existing assessments shall be paid before final plat recording.
That the development be reviewed by the City Forester with the intent that a plan be
developed to maximize the savings of existing trees and screening.
That the applicant should meet with the Stillwater Community Development Director
to see if the number of driveways to the development could be reduced.
Recommendation: Decision on request
Attachments: Application, staff report, minutes from CPC meeting of 6/9/03 and
Joint Board meeting of 6/25/03.
.
Memo
~. ..
To:
From:
Date:
Subject:
Joint Stillwater Township/City Planning Board
Steve Russell, Community Development Director V
June 17, 2003
Subdivision Request Dividing 3.03 Acres of Land into 4 Lots of .94,
.60, .59 and .59 Acres of Land. Case No. SUB/03-61.
This request is a follow up to the rezoning request ZAM/03-03. The request is
consistent with the lot size requirements of the Lakeshore Residential District. If the
rezoning is approved, the subdivision can be recommended for approval. If approved,
the conditions of approval regarding easements, park dedication, trail improvements
and engineer's review from the CPC staff report should' be a part of the consideration. '
Recommendation: Decision on consideration of subdivision request with zoning.
Attachments: Application, staff report and minutes.
~
.
.
.
t/
.
.
.
,
\
I
Memo
... .
To:
From:
Date:
Subject:
Planning Commission
Steve Russell, Community Development Director
June 5, 2003
Subdivision of 3 Acres of Land into Four Lots of 20,000 Square Feet
Minimum Located at 12730 62nd Street North in the AP, Agricultural
Preservation District. Kevin and Roxanne Shoeberg, applicants. Case
No. SUB/03-61
Backaround. This application is dependent upon the previous rezoning case. If the
rezoning is not approved, the subdivision cannot be approved because the proposed
subdivision would not be consistent with zoning. The application is to subdivide three
acres into four lots of .94 acres (existing residence), .60 acres, .59 acres and .59 acres.
A .31 acre parcel along the existing park to the north is proposed for dedication to the
city as'em expansion of the existing park. It is recommended that the shape of the
dedicated park land be parallel to the rear,lot.to coordinate with further dedication on
adjacent lots to the west line.
Urban services are available as shown on, the subdivision preliminarily plat. Water
service is available in 62md Street North and sewer service is.available,from Long Lake
Villas.
A grading, drainage, infiltration plan will be required before final plat approval. Park
and trail improvements are required according to the Park Dedication Policy as
proposed and conditions.
Recommendation: Approval (only is site is rezoned Lakeshore Residential, LR).
Findings: The proposed subdivision is consistent with Lakeshore Residential Zoning.
Conditions of Approval:
1. Drainage and utility easements shall be provided as required by the City Engineer.
2. A grading, drainage, infiltration plan shall be provided for City Engineer approval
before final plat approval (Browns Creek Watershed District).
3. A paved trail shall be installed connecting 62nd Street to the Long Lake Villas trail on
the adjacent city land.
4. All lots shall be connected to city water and sewer service.
5. Drainage impact fees shall be paid before final plat approval.
6. Existing assessments shall be paid before final plat recording.
CPC Action 6/09/03: Denied 6-2
pLANNING ADMINISTR. /~-ION APPLICATION FORM
, Case No: ~ ui>)[)3~'
Date Filed: ild-~/I:;3
Fee Paid: ~"
Receipt No.:
ACTION REQUE~ I a:D /
COMMUNITY DEVELOPMENT DEPARTMENT'
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER MN 55082
v
Special/Conditional Use Permit
Variance
. Resubdivision
Subdivision*
Comprehensive Plan Amendmer
.Zoning Amendment*
Planning Unit Development *
.Certificate of Compliance
The fees for requested action are attached to this application.
*An escrow fee is also required to offset the costs of attorney and engineering fees.
The applicant is responsible for the completeness and accuracy of all forms and supporting material
submitted in connection with any application. All supporting material (I e., photos, sketches, etc.) ,
submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of
supporting material is required. If application is submitted to the City Council, twelve (12) copies of
supporting.material is required. A site plan is required with applications. Any incomplete application t
supporting material will delay the application process.
PROPERTY IDENTIFICATION
Address of Project 12730 '~ 62nd Street North Assessor'sparceINo.31_0(3E~OCO~~) oe-
Z . D' t' tLakeshore D "
omng IS nC'R~3idcnbal escrlptlon of Project ~l1h;H u; c:.o; n....
"1 hereby state the foregoing statements and all data, information and evidence submitted herewith in i
respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply w
the permit if it is granted and used. "
Property Owner T(""'d n 1:. "Rnx;::\nnp ~hnphprg Representative
Mailing Address 1 ""'M -- ~"....~ ~~reet: North ' Mailing Address
City - State - Zip Stillwater, MN 55082
City - State. - Zip
Telephone No. 651-430-9038 Telephone No.
Signature~.......:.~ ~ ~ 1!.rJ: Signature
(~ignature is re~Uired) (:) (Signature is required)
SITE AND PROJECT DESCRIPTION
Lot Size (dimensions) x Total Building floor area square feet
Land Area l - 0 l A('!rp~ Existing square feet .
Height of Buildings: Stories Feet Proposed square feet
Principal Paved Impervious Area square feet
Accessory No. of off-street parking spaces
H:\mcnamara\shella\PlANAPP.FRM M;:tv 1. 'oo":!
r~
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Long Lake Vil:!w Estates Preliminary Plat
~ ,l .
Subdivision. Weare requesting that our property which is currently 3.03 acres in size be
subdivided into four (4) residential lots in a plat to be mown as Long Lake View Estates. The
lots will range in size between.94 acres to .59 acres. Each lot has between 89 and 140 feet of
frontage on 620d Street. ,Lot 1 is currently occupied by our home. The reItlaitling three lots would
be used for single family residential homes. Private covenants would be placed on all four lots.
The lot sizes are consistent with the area and .the Comprehensive Plan for the area. .
Utilities for the property are available to the property. The sanitary sewer line is currently
in the northeast comer of the property. Construction of a sanitary sewer line to serve all four lots
would be along the northern portion ofthe lots. This would serve the four lots and would allow
the pipe to be extended in the future to area to the west. The City water line runs adjacent to the
southern boundary of the lots. Lot 1 has the stub installed for the water service but we are
proposing to be able to utilize the well on the p.LVperty until such time that this is no longer
adequate. Lots 2 through 4 will be required to stub into the water line of the City. Gas and
electric are available to the property and would be installed when construction occurs on each
individual lot.
. .
The lots would have ingress and egress driveways off of 620d Street and some trees would
be removed to gain access to each lot. Each lot would have sufficient access to the public streets
and utilities in the area
As part of the subdivision we propose to dedicate additional land to the City along the
northern boundary of the property which is adjacent to the City of Stillwater's current parkprea.
This will meet the park dedication requirement. Ir'"
During construction of the lots each lot would have silt fence and necessary construction 1i
materials installed to minimize the erosion until appropriate seeding has stabilized the area. The.
silt fence would be removed as directed by the City Engineer.
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Location Map
STATE HIGHWAY 36
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LONG LAKE VIEW ESTATeS
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LAND SURVEYING . LAN!> Pl
;..J. ,,;;,", AYEM.t& .-I1'I.LWATlA.UIge
(1) 43NI3S . FII ~
Existing and Proposed Conditions
, FEE OWNER
KEVIN SHOEBER0
12730 - 62ND STREET NORTH
STILLWATER. MN 55082
.
Tolol Ar~o W~lIonds - 0.00 Acr~s:J:
Lol , - 0. 94 Acres:J:
Lol 2 - 0.60 Acr~s:J:
Lol J- 0.59 Acres:J:
Lol 4 - 0.59 Acres:J:
p~ - ~'.~~ ~~~~:J: ,
TOlol Lol Acreoge - J.O.J Acres:J:
Totol R/W AcreotJe _ 0.32 Acresz
Tolol Acr~og~ - .J.OJ Acr~s:J: (Includ~s R/W) ,
~ Denotes Weiland Os Per Carnelian-Morine Watershed District
(45ingle Fom,7y Residential LoIs Are PrOP~sed)
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-:0, " II' (As Reproduced From Washington County
50/7 Conservation Service Soil Survey Mops)
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( : '> Denotes Proposed Septic Area
\ ,
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$ Denotes Soil Boring Location and N",mber
Elevations Are NGVO Mean Sea-Level. 1929 Adjustment
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Denotes Percolation Tesl Hole Location and Number
. - - - -0: S8?"44'~ff.J. 140.85
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ORDINANCE NO. 939
AN ORDINANCE AMENDING CHAPTER 43 OF THE STILLWATER CITY
CODE ENTITLED LIQUOR
The City Council of the City of Stillwater does ordain:
1. AMENDING. Section 43.74 that will hereafter read as follows:
Sec. 43-74. Hours and days of sale.
Subd. 1 No sale of intoxicating 'iq~,or for consumption on the licensed premises may be
made between 1 :00 a.m. and 8:00 a.m. on the days of Monday through Saturday.
Subd. 2. A restaurant, bowling center, club or hotel as defined in state law which has
facilities for serving not less than 30 guests at one time and which has an on-sale
intoxicating liquor license for consumption on the premises may serve intoxicating
liquors in conjunction with the serving of food at tables between the hours of 10:00 a.m.
on Sundays and 1 :00 a.m. on Mondays, provided that such establishment obtains a
Sunday sales license and complies with the Minnesota Clean Air Act, Minn. Stat. ~
144.411 et seq. A certificate of such compliance must be filed with the city clerk prior to
the commencement of sales by such licensees as permitted by this subsection.
Subd.3. No person other than an employee of an establishment licensed pursuant to
this subdivision shall remain on th~ licensed premises longer than 15 minutes after the
closing time as established by this ordinance.
2. SAVING. In all other ways, the City Code remains in effect.
3. EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law.
Enacted by the City Council of the City of Stillwater this 15th day of July, 2003.
CITY OF STILLWATER
Jay L. Kimble, Mayor
Attest:
Larry D. Hansen, Acting City Clerk
-)
I
. MEMORANDUM
TO: Mayor and City Council
&:?
FROM: Shawn Sanders q
Assistant City Engineer
DATE: July 11, 2003
SUBJECT: North Hill Project Feasibility Report
Project 2000-15
INTRODUCTION
.
A feasibility report was presented and a public hearing was held for the North Hill
Project back in the summer of 2001. Council ordered the improvement and the
preparation of plans and specifications and asked staff to explore additional funding to
help finance the $6.3M project. Since that time, the City explored additional funding
through the Minnesota State Legislature. In 2002, funding was not successful, but in
2003, $1.3Mwas approved as part of the Capital Improvements Bill for the City of
Stillwater. After hearing that the grant was approved, staff looked at updating the cost of
the project and revising the funding options from the feasibility report from 2001.
DISCUSSION
The updated total cost of the project has increased to $6,400,000; this is an increase of
$900,000 from the feasibility report of $5,500,000 in 2001. (The original feasibility had' a
total cost of $6,350,000, but the costs for easement acquisition and the water main along
Hwy 95 have been removed from the project costs.)
Two tables have been created to provide information comparing the costs from the 2001
and the 2003 feasibility report. The first table compares the overall costs ofthe project
and shows the apportionment of the cost between the City share and the resident's share.
The second table compares the proposed assessment rates and assessed cost for a typical
lot in the project area. A third table shows the funding options with the grant money
added into the project for the 2003 feasibility study.
The first table reflects the increase in project costs by 15% compared to 2001 but shows a
reduction of24% in the amount assessed to the residents. The second table shows that
the assessed rate for a typicallot in the project was reduced by 21 %.
.
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Project Schedule
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If the feasibility report were to be approved and the project ordered following the Public
Hearing at the August 5th Council meeting, a possible schedule for construction would be
as follows:
Construct Sanitary Sewer along Hwy 95
Construct Neighborhoods East of 2nd Street
Construct Neighborhoods West of 2nd Street
FalllWinter 2003
Spring/Summer 2004
Fall/ Winter 2004
RECOMMENDATION
This project is necessary to provide City services to the existing North Hill property
owners and to provide services for future development. The project is cost effective
based on existing conditions and feasible from an engineering standpoint. It is
recommended that this report be presented to Council July 15, 2003. If Council should
approve the feasibility report, a public hearing would be held on August 5, 2003.
ACTION REOUIREQ
If Council concurs with the recommendation, Council should pass a motion adopting
the resolution 2003- RESOLUTION RECEIVING FEASIBILITY REPORT
AND CALLING FOR HEARING ON PROPOSED ASSESSMENT FOR NORTH
HILL PROJECT (pROJECT NO. 2000-15). .
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RESOLUTION RECEIVING FEASIBILITY REPORT
AND CALLING HEARING ON NORTH HILL PROJECT
(pROJECT 2000-15)
WHEREAS, pursuant to resolution of the council adopted June 17,2003, a report has been
prepared by the City Engineer with reference to the North Hill project; and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. The council will consider the improvement in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement
. pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost ofthe
improvement of$6,421,147.
2.
A public hearing shall be held on such proposed improvement on the 5th day of August
2003, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible
thereafter, and the clerk shall give mailed and published notice of such hearing and
improvement as required by law.
Adopted by the City Council of the City of Stillwater this 15th day of July 2003.
Jay L. Kimble, Mayor
ATTEST:
Larry D. Hansen, Acting City Clerk
NORTH HILL
PROJECT COST COMPARISONS
2001 Feasibility 2003 Feasibility
Property Owner Property Owner
Total Cost City Share Share Total Cost City Share Share
Trunk Sanitary Sewer $ 546,012.50 $ 546,012.50 $ $ 613,677.60 $ 613,677.60 $
Sanitary Sewer $ 1,306,868.76 $ 653,434.38 $ 653.434.38 $ 1,502,224.66 $ 751,112.33 $ 751,112.33
Sanitary Service $ 246,145.63 $ $ 246,145.63 $ 216,877.50 $ 216,877.50 $
Water Main $ 841,775.00 $ 420,887.50 $ 420,887.50 $ 913,579.26 $ 456,789.63 $ 456,789.63
Water Service $ 138,462.50 $ $ 138.462.50 $ 185,692.50 $ 185,692.50 $
Storm Sewer $ 870,546.88 $ 372,822.54 $ 497,724.34 $ 1,012,817.93 $ 1,012,817.93 $
Streets $ 1,611,880.87 $ 1,015,193.70 $ 596,687.17 $ 1,976,278.50 $ 1,257,397.60 $ 718,880.90
Curb $
$ 5,561,692.14 $ 3,008,350.62 $ 2,553,341.52 $ 6,421,147.95 $ 4,494,365.09 $ 1,926,782.86
Trunk Sanitary Sewer
Sanitary Sewer (per unit)
Sanitary Service (per unit)
Water Main (per unit)
Water Service (per unit)
Storm Sewer
Streets
Curb
.
% Assessed
0%
50%
100%
50%
100%
$.1293 per SF
($38.85 per LF)
Total
Cost Sharing Formula for Residents
(for a typical lot with 11250 SF and 75 feet of frontage)
2001 2003
$ Assessed
$0.00
$4,270.81
$1,608.80
$3,536.87
$1,282.06
$1,454.63
$2,913.75
% Assessed
0%
50%
0%
50%
0%
0%
47.37 per LF
0%
$15,066.92
.
$ Assessed
$0.00
$4,909.23
$0.00
$3.408.88
$0.00
$0.00
$3,552.75
$11,870.86
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411'
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PROJECT FINANCING
TOTAL PROJECT
State Grant
State Aid
Stormwater Utility
General Obligation Bond
Assessed Costs
$6,421,147.35
($1,300,000.00)
($304,046.88)
($200,000.00)
($2,690,317.61)
$1,926,782.86
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"
SANITARY SEWER
DESCRIPTION
8"PVC
8" PVC (Directional Bore)
48" DIA . MANHOLE
48" DIA . MANHOLE EXTRA DEPTH
Clear and Grub Tress
Restoration .
Bedidng Rock
LIFT STATION
4" PVC Sanitary Service
4" Wye and Plug
Relocate Storm Sewer
Traffic Control
SUBTOTAL
Mobilization
NORTH HILL FEASIBILITY REPORT
PROJECT 2000-15
7/11/2003
SUBTOTAL SANITARY SEWER CONSTRUCTION
CONTINGENCY
ENGINEERING< ADMIN, LEGAL ETC
TOTAL SANITARY SEWER CONSTRUCTION
WA TERMAIN
DESCRIPTION
8" D.I.P.
6" D.I.P.
8" Gate valve and box
6" Gate valve and box
Hydrants
Fittings
1" Curb stop and Box
1" Corporation stop
1" Copper service
Directinal Bore
SUBTOTAL
Mobilization
SUBTOTAL WATERMAIN CONSTRUCTION
CONTINGENCY
ENGINEERING< ADMIN, LEGAL ETC
QUANTITY
12,900
5,500
100
550
20
1
1,600
1
5,500
155
50
1
QUANTITY
9,500
4,500
25
45
35
5,000
120
120
4,000
1,000
UNIT
LF
LF
EA
VF
EA
LS
Ton
LS
LF
EA
LF
LF
UNIT
LF
LF
EA
EA
Ea
LBS
EA
EA
LF
LF
,
"
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UNIT COST TOTAL COST
$ 35.00 $ 451,500.00
$ 70.00 $ 385,000.00
$ 2,300.00 $ 230,000.00
$ 200.00 $ 110,000.00
$ 350.00 $ 7,000.00
$ 100,000.00 $ 100,000.00
$ 12.00 $ 19,200.00
$ 150,000.00 $ 150,000.00
$ 25.00 $ 137,500.00
$ 100.00 $ 15,500.00
$ 200.00 $ 10,000.00
$ 30,000.00 $ 30,000.00
$ 1,645,700.00
5% $ 82,285.00
$ 1,727,985.00
10% $ 172,798.50
25% $ 431,996.25
$ 2,332,779..
UNIT COST TQTAL COST
$ 35.00 $ 332,500.00
$ 25.00 $ 112,500.00
$ 750.00 $ 18,750.00
$ 450.00 $ 20,250.00
$ 2,300.00 $ 80,500.00
$ 2.00 $ 10,000.00
$ 175.00 $ 21,000.00
$ 250.00 $ 30,000.00
$ 20.00 $ 80,000.00
$ 70.00 $ 70,000.00
$ 775,500.00
5% $ 38,775.00
$ 814,275.00
10% $ 81.427.50
25% $ 203,568.75
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NORTH HILL FEASIBILITY REPORT
PROJECT 2000-15
7/11/2003
.TAL WATERMAIN SEWER CONSTRUCTION $ 1,099,271.25
STORM SEWER
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Clear and Grub trees 3 ACRE $ 5,000.00 $ 15,000.00
Common Excavation 5,000 CY $ 6.00 $ 30,000.00
12" RCP 2,365 IF $ 25.00 $ 59,125.00
15" RCP 3,825 LF $ 35.00 $ 133,875.00
18" RCP 1,260 LF $ 45.00 $ 56,700.00
21" RCP 755 LF $ 55.00 $ 41,525.00
24" RCP 825 IF $ 65.00 $ 53,625.00
27" RCP 50 LF $ 75.00 $ 3,750.00
2' X 3" Catch basin 30 EA $ 1,800.00 $ 54,000.00
48"Dia. Manhole 60 EA $ 2,300.00 $ 138,000.00
60" Dia. Manhole 1 EA $ 3,000.00 $ 3,000.00
12" RC Apron 3 EA $ 1,000.00 $ 3,000.00
15" RC Apron EA $ 1,100.00 $
18" RC Apron 1 EA $ 1,300.00 $ 1,300.00
21" RC Apron 2 EA $ 1,500.00 $ 3,000.00
24" RC Apron 3 EA $ 1,800.00 $ 5,400.00
27" RC Apron 1 EA $ 2,100.00 $ 2,100.00
48"Dia. Manhole Extra Depth 220 VF $ 200.00 $ 44,000.00
Class 3 Rip-rap 75 CY $ 90.00 $ 6,750.00
Fabric 120 SY $ 3.00 $ 360.00
. jacking(2) 200 IF $ 300.00 $ 60,000;00
SUBTOTAL $ 714,510.00
Mobilization 5% $ 35,725.50
SUBTOTAL STORM SEWER CONSTRUCTION $ 750,235.50
CONTINGENCY 10% $ 75,023.55
ENGINEERING< ADMIN, LEGAL ETC 25% $ 187,558.88
TOTAL STORM SEWER CONSTRUCTION $ 1,012,817.93
STREET CONSTRUCTION
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Bituminous Removal 30,000 SY $ 1.75 $ 52,500.00
Curb and Gutter Removal 3,000 LF $ 2.00 $ 6,000.00
Subgrade Preparataion 35,000 SY $ 1.50 $ 52,500.00
Class 5 Aggregate 12,500 TON $ 9.00 $ 112,500.00
Granular Borrow 23,000 CY $ 8.00 $ 184,000.00
Bituminous Base 5,500 TON $ 35.00 $ 192,500.00
Bituminous Wear 3,300 TON $ 37.00 $ 122,100.00
B618 Curb and Gutter 26,000 IF $ 9.00 $ 234,000.00
Common Excavation 16,000 CY $ 6.00 $ 96,000.00
.st Gate Valves 50 EA $ 200.00 $ 10,000.00
st Manholes 135 EA $ 450.00 $ 60,750.00
NORTH HILL FEASIBILITY REPORT ,
PROJECT 2000-15
7/11/2003
Sod 3,500 SY $ 3.00 $ 10.500.~
Seed 5 " ACRE $ 3,000.00 $ 15,000.
Topsoil Borrow 1,750 CY $ 10.00 $ 17,500.0
Silt Fence 1,000' LF $ 5.00 $ 5,000.00
Common Laborer 50 HR $ 50.00 $ 2,500.00
1 C.Y Shovel 50 HR $ 120.00 $ 6,000.00
12 C.Y. Truck 60 HR $ 60.00 $ 3,600.00
3 C. Y. Front End Loader 50 HR $ 85.00 $ 4,250.00
Rock Excavation 2,000 CY $ 50.00 $ 100,000.00
Bituminous for Driveways 250 TON $ 60.00 $ 15,000.00
Concrete for Driveways 900 SY $ 30.00 $ 27,000.00
Traffic Control 1 LS $ 25,000.00 $ 65,000.00
SUB-SUBTOTAL STREET CONSTRUCTION $ 1,394,200.00
Mobilization 5% $ 69,710.00
SUBTOTAL STREET CONSTRUCTION $ 1,463,910.00
CONTINGENCY 10% $ 146,391.00
ENGINEERING< ADMIN, LEGAL ETC 25% $ 365,977.50
TOTAL STREET CONSTRUCTION $ 1,976,278.50
TOTAL NORTH HILL PROJECT
$
6,421,147..
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ell Y OF STILLWATER
NORTH Hill FEASIBiliTY REPORT '
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PROJECT 2000-15
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Engineering Department
216 North Fourth Street
Stillwater, MN 55082
Telephone: (612) 430-8830
Fax: (612) 430-8810
...
TABLE OF CONTENTS
MEMORANDUM ....................;...............1
. ....... ................... .... ... ................. ............................ ................................. ............
.
RESOLUTION " .. ......................................2
............................................................................................................................
TABLE OF CO~.l..[.TTS . I .............................................3
'1.... w."1 .. ....... ............. .................. ... ............. ......................... ........... ... .... .... ~
INTRODUCTION...........................:......~.............................:.......,...,............~..~............,........................u~.:.........:.;......,.........~
. ". '. . '.. . .
..', ' U' SSION'" , ." ,.'.' .' ".," ", .' '.' ..:......'..;.............~....;;...........u5
DISC ........ ...... .. ...... ............ ............ ......................... ...... .... ...... ............ .. ...... .............
A. SANITARY SEWER ......... .......................... ........ ............. ......................... .............. ............... ............................. 5
. B.
C.
W' A 'TERMAIN ' .....................................................5
^ .............. ..................................................... ... ........... .... ........ ...
D.
SERVICES ..... ....... ................ ......................... 6
........................................................................................................
STORM SEWER ....................................................6
...............................................................................................
E.
STREET RECONSTRUCTION . .. ........................................7
............................................................................... .
EASEMENTSfPERMITS .........,.......................'.. 7
. ................................................................................................................
PRO n:::;"T PHASING ...... ......... ....... ............... ................. 8
.I~ ...................................................................................................
COST ESTIMATE .....................................................9
..........................................................................................................
PROJECT FUNDING .....................................................10
.~..................................................................................~..!............ :
'. COST RECOVERY FOR FUTURE LOTS.....................,.......................................................................................:............12
PROJECT SCHEDULE .....................................................12
.................................................................................................
RECOMMENDATION ....... .................... .......... ...... ...... .... 12
. ................................................................................................. .
At't' ..[.TDIX ..................................................... 13
. .&J."C .................................................................................................................... .
LIST OF FIGURES
Figure No.1 Location Plan
Figure No.2 Sanitary Sewer Layout
Figure No.3 Watennain Layout
Figure No.4 Stonn Sewer Layout
Figure No.. 5 ContnDuting ~~age Area '
Figure No.6' Project phasiDg
Figure No.7 Easement and Land Acquisitions
PRELIMINARY COST ESTIMATE
FINANCING OF NORTH HILL IMPROVEMENTS'
DUTCHTOWN NEIGHBORHOOD ASSOCIATlON- JUNE 22. 2000
.
North Hill Feasibility Report
Project2000-J6
3
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INJ'RODUCTION
: Thisrepo~ wascom~leted t?detennine the re~sibility of extending city~ervices tethe North Hill
. . . -
portion of the City of S'tillwater; This area has no sanitary'sewer system in place, has access to
water in a very limited area and stonn sewer system that is non-existent. All of the homes in the
area have on-site septic systems and except for the homes in the Lakeside Drive area and North
Broadway street have well water. With an increase in demand for developable land in the City and
better construction techniques, new homes are being built on lots with topographic challenges,
which weren't even thought of 30 to 50 years ago.
The are~ has seen many problems in recent years including a contaminated well, severe erosion in
ravines; street washouts and minor flooding. These problems combined with the increase of home
construction and the lack of adequate city services, caused the City to impose a moratorium on new
home construction in 1998 until a feasibility report was prepared to look at utility improvement to
the North Hill Area. .
.
This feasibility report looks at the following elements:
· The extension of City utility services to the North Hill Area which include sanitary sewer,
watennain, and storm sewer.
· Street reconstruction for all disturbed streets.
· Necessary easements and/land acquisitions.
· ,~timated project costs, fInancing,assessment rates,~d proposed project schedule.
.
North Hill Feasibility Report
Project 2000-16
4
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DISCUSSION
'..
A. SANITARY SEWER
. . .
. .. .".-' .' .
Sani~arY se~e~ Viould be e~ended from the exis.. tlng, sariitaryse\yerm~ located ~t ~lni .Stre~t, e,aSt.
.. ,'-
ofHighway95~' and north of the Minnesota Zephyr Depot."ihe 12" sewer would be extended north
along the east side State Trunk Highway 95 (S.T.H. 95) to the Lakeside Drive/Schulenburg Alley
ar~a.
There are two possible locations for the new sanitary sewer along S.T.H. 95, the fIrst location
would be east of the Minnesota Zephyr railroad tracks on the Aiple property. The existing elevation
allows the sanitary sewer to be installed at a shallower depth but the City would have to obtain an
, '
easemeqt for the Aiple's the entire length of the sanitary sewer. The second option would be to
install ihe sanitary sewer between the S.T.H. 95 and the railroad tracks. If this option were selected,
the watermain would be relocated to the west side of S.T.H. 95 and the sanitary sewer would be
"installed in that same trench.
No matter what option is chosen for the sanitary sewer a lift station would have to be installed in
the Lakeside Drive area. The best location would be the area around the Rumpf property, since it is
the low point of the service area. If the fIrst option were chosen, a lift station with force main would
be needed only for a short distance to the north end of Lakeside Drive. If the second option were
chosen, a lift station would still be needed in the same location but sewage would be pumped to the
S.T.H. 95 and Willow Street intersection.
All other areas on the North Hill and N. Broadway Street would be gravity floW and would have an
. .' '.'.. .
8" diameter pip~. Th~ "s~wer w~uld be required to cross S.T.H. 95 at tm"ee different locations in .
order to serve the area.
B. WATERMAIN
It is also planned to install new watermain system in the North Hill area and N. Broadway Street.
When completed the system would be looped with the existing system at 2nd Street and River
North Hill Feasibility Report
Project 2000-16
5
Heights Drive and at Highway 95 and Willow street to provide for better water quality, pressure
and ~olume.ItYdrants would .also be installed at every intersection and at the appropriate spacing t.
prOVIde for better fIre protection. ' . ,. .
.The Stillwater Water Board has expressedconcem of the age of the existing l?" waterm,ainalong
. . S.T.H. 95lj-omElm street to Lakeside Drive. This system hi.. Wen in place for oVer 100 yeari.and
they would like to see the line replaced with a new 8" watermain. Depending on the location of the
sanitary sewer the watennain could be relocated to the west side ofS.T.H. 95. All costs associated
. With replacement of the watennain on Highway 95 would be paid for by the Water Board.
C. SERVICES
Indiv~dual residential sanitary services and water services would be constructed as part of this
project. Each property owner would be provided one service each to their property line In some
instances, an extra service would be provided on lots, where the City feels there could be a lot split
for future new home construction. Sanitary services would be constructed with 4" PVC and water
services would be constructed with I" copper. It would be the responsibility of the property owner
to have the connection made from ~e end of the service line to the plumbing i~ the home.
. ,
.
D. STORM SEWER
Stonn sewer in the North Hill area can be best described as poorly inadequate. For the most part the
storm sewer system consists of overland flow, across yards and along road edges, and eventually
concentrates into anYone oftbe r~vin,,:, along Hazel Street or enters into a I'ipeand discharges into
the St. 'Croixriver. Streets' in the fireaocan experience localized flooding during smalhainfall events.
With the concentration point of storm runoff occurring in the ravines, some slopes have eroded and
are in need of major slope stabilization.
When the area was developed over the yearsl little or no additions to the storm sewer system were
made. Ideally in an area the size of the North Hill project area, a stonn sewer system would consist .
of a series of storm inlets, storm pipes, and detention basins. Storm inlets would catch runoff at key
North Hill Feasibility Report
Project 2000-16
6
concentration points and enter into the storm sewer pipe. The pipes would convey runoff to a
detention pond" and or sedimentation basin where silt/sand could be trapped and water held for a
. period of time to decrease the amount offlow gomg through the system downstream.
It is proposed to construct a new stonn sewer system for the entire north hill area. lPe storm sewer
. would mainly b~ in thestreetright-of~way, accept for SOtn~ portions where storm sewercros~es .
private property. Storm sewers would be designed to handle a: 10 year storm while detention ponds
would be designed to handle 100 year storms. Five detention ponds are proposed, four of which ~e
located on private property and would require easements before construction.
E. STREET RECONSTRUCTION
Most of the existing streets in the project area are a rural type road, with overland drainage and no,
curb and gutter. The streets for the most part are sub-standard in width and in cross-section. As
part of this project, all streets would be disturbed by utility construction. It is proposed to
reconstruct all the streets to a new urban section, meaning that all streets would have concrete curb
and gutter and be constructed to a 7 ton design road. The City's policy is to have streets constructed
. to be 32' wide, but this policy has been looked at a case by case basis. Since many.ofthes~eets in
the project area have steeper grades and the existing topography may not allow for wider streets, it
is proposed that each street be looked at individually, and then a determination would be made as to
whether to increase or decrease the width of the street.
EASEMENTSIPERMITS
In order for the project to proceed, there area few locations where ~e City woul~ h~~e t~ obtain.
. ~asements or to outright purchase the property. These locations are shown in the Appendix atthe.
back of this report and are listed below:
.
· A drainage and utility easement for storm sewer in between properties from West Poplar
Street to Hazel Street.
· A drainage and utility easement for storm sewer at the end of the Hazel ~treet cul-de-sac.
· Increased right-of-way for West Willow Street for new street and utilities.
North Hill Feasibility Report
Project 2000-16
7
· Drainage and utility easement for Outlot A, Brown's Creek Heights for sewer and water
main.
· Ponding Easement for Lots 1 and 6~ Block 57, Carli & Schulenberg's for detention pond.
· Street right-of way on Hazel Street for Lot 6, Block 46, Carli & Schulenberg's.
· Dr~n~ge and utility easement from the Minnesota Zephyr for storm sewer.
. "
.. Utility easement for sanitary se~eracross propertiesfrom"Hazel Streetto Poplar street.
· Ponding easement from the State of Minnesota for the property located at NW comer of
Willow and Highway 95.
· Utility easement for sanitary sewer along the Aiple property from Elm Street to Poplar
Street extended.
· Utility easement for sanitary sewer along the South end of the Lakeside Subdivision
.
Permits would be required form the Minnesota Pollution Control Agency(MPCA), Met Council
Environmental Services (MCES), Department of Health, Minnesota Department of
Transportation,(MnDOT), and Brown's Creek Watershed District (B\VCD).
PROJECT PHASING
.
Because of the size of the project, construction of the entire project in one year would be difficult to
accomplish. The area would need to be surveyed for plan preparation, plans and specifications need
to be fmalized, neighborhood meetings' would need to be held, and easement and/or land acquisition
should be obtained in order for construction to begin. Should the project proceed, it is
recommended that the project be separated into phases, this would allow for enough time for above
mentioned items to be met. The proposed phasing of the project is shown below:
Phase 1 (2002)
Extend the sanitary sewer and replace thc? watennain along S.T.H. 95 from Elm Street to
Poplar Street.
Phase 2 (2003)
.
North Hill Feasibility Report
Project 2000-16
8
.
.
.
Install utilities and reconstruct streets in the areas east of North Second Street, including N.
Broadway Street, Lakeside Drive, Schulenburg Alley and Dutchtown.
PHA~E 3 (2004)
Install utilities and reconstruct streets in the areas, west of North Second Street.
COST ESTIMATE
A detailed cost estimate is presented in the Appendix A in the back of this report which also shows
the summary for each phase. The total estimated cost for the each phase is shown below. The costs
includes 10% contingencies and 25% for indirect costs such as administrative, engineering, legal
expenses. In this report it was assumed that easements would be acquired $1.00 per foot for street
and utility easements and $2.00 for pond easements. For the purposes of this report cost were
separated by phases as suggested above.
Phase 1
Option A (Sanitary sewer east of railroad tracks)
Option B (Sanitary sewer west of railroad tracks)
Phase 2
Phase 3
. EASEMENTS
TOTAL PROJECT COSTS wI Option A Sanitary sewer
wI Option B sanitary Sewer
The total estimated cost for each utility for the project is as follows:
North Hill Feasibility Report
Projec12000-16
$1,065,790.00
$1,082,977.50
"
$2,561,988.00
$2,389,314.13
$327,092.00"
$6,344,184.13
$6,361,371.63
9
Sanitary Sewer
Watermain
Storm Drainage
Street Reconstruction
'Easements
Total
Option A
$2,109,339.38
$1,425,325.00
$870,546.88
$1,611,880.87
$327,092;00
$6,344,184.13
..
,.
PROJECT FUNDING
Option B
$2,099,026.88
$1,452,825.00
$870,546.88
$1,~11,~80~87.
. $327,092.00
$6,361,371.63
.
The City would be able to receive funding from State Aid for the increased cost of constructing
segments of Willow Street and N. Second Street to MSA standards . We would be able to utilize
monies from the storm water utility fund in the amount $140,000.00 and the Stillwater Board of
Water Commissioners have stated they fund the replacement of the watermain along Highway 95.
The City has ~n the past applied fur grants such as the Special Projects fiom the Minnesota Board Of..
Water and SoIl Resources (BWSR); . . .. .
Assessments are proposed to be levied against the benefiting properties in the project area. Phase 2
and phase 3 construction areas would be paid through assessments. Assessing the propc;:rty for the
improvements would be similar to that of new development construction where costs for utilities
are either assessed to the property.
Sanitary sewer, watermain, and street improvements are assessed at 50% of the their project costs.
Sanitary sewe.r and watermmn-assessments was estimated on a.p.er lot basis. Street ~s~~sIIlents are.
- .
. . .
based on a front foot basis according to the Stiilwater assessment policy Adopted in 1993. Water
and sanitary sewer services are assessed at 100% cost to the benefIted property owner. Storm
drainage assessmen~ were assessed at 100% cost to the property owner within the watershed
contributing to the storm water runoff. This assessment was calculated on a square foot basis of
contributing area. The table below shows the proposed assessment rate for the project:
.
North Hill Feasibility Report
Project 2000-16
10
.
.
.
Sanitary Sewer
Sanitary Service
Watermain
Water Service
Storm Sewer
Street Reconstru'ction .
.t-~ .
$4270.81 per lot
$1608.80 per service
$3,536.87 per lot
$1,282.06 per service '.
$0.1293 per SF ~f~ontributing area
. .
$38.85 per LF:offrontage
There are 132 homes in the project area and everyone would receive all or some portion of the
assessments. For instance, property owners in the Lakeside Drive have City water already supplied
and some property owners Hazel ravine have been assessed for storm water improvements. \Vith
the exception of street reconstruction, properties would not be assessed for improvements already in
place.
A typrcallot with 11,250 square feet of area and 75 feet of frontage that would receive all
improvements installed would have an assessment of$14,992.71. Assessment rates vary from a
low of$5879.61 for a lot onN. Broadway Street to a high of$25,112.69 on N. Fourth Street.
In comparison, to the new developments in the Liberty Addition, typical costsper lot for utilities in
the he 3rd and 4th phases were $14,870.76 and $18,949.97
A summary of the revenue from the project is shown below:
City Cost
Municipal State Aid
Board of Water Commissioners
Estimated Assessable Cost
. Storm Water Utility
$2,968,585.97
$237,169.15
$472,587.50
$2,553,341.52
$140,000.00
A detailed report from the City administer of the yearly revenue sources for the project is included
in the appendix.
North Hill Feasibility Report
Project 2000-16
11
COST RECOVERY FOR FUTURE LOTS
When computing the assessments for the North Hill Area, it was assumed that some of the existing
lots would be able to subdivide in the future. The assessment amounts for amounts for sewer and
'.
water improvements would not be recoverable until the time of developmentoccurs.Jt i~ estimated
'that 21..n~w lots touldbe~~e~ted as a result of~e improvements;.nrlsamountsto $~0,~9~.20p~r
lot or $211,957.20 the City would be responsible for. The per lot amount could be set as some type
of a hook-up fee, and imposed at the time the lot is subdivided and developed.
.
PROJECT SC.tI.EDULE
Present Feasibility Report
May 15,2001
Conduct Neighborhood Meetings
May- June 2001
"
.'
Public Hearing
June 19,2001
Prepare Plans and SpecifIcations
July, 200 I-December 2003
AssessrnentlIearing
Fall 2001
.
Construction
2002-2004
RECOMMENDATION
This project is necessary to provide City services to the existing North Hill property owners and to
provide services for future development. The project is cost effective based on existing conditions
and feasible from an engineering standpoint. It is recommended that this report be presented to
Council May 15, 2001. Ifcouncil should p~~ceed with the'project, a public heaiing wo~d be held
on JUne '19,2001. In'the time between meetings, the City would conduct a couple of meetings, with.
the residents to discuss the project and to address their concerns.
.
North Hill Feasibility Report
Project 2000-16
12
.
..
.
APPENDIX
lIST OF FIGURES
".
PRELIMINARY COST ESTIMATE
FINANCING OF NORTH mll IMPROVEMENTS
. DUTCHTO\vN NEIQHBORHOOD AS.sOCI1}TION- ilJNE 22, 2000
.'
"
North Hill Feasibility Report
Projec12000-16
13
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.
~orth Hill Utilities
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NORTH HILL PROPOSED UTILITIES
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PROPOSED UTiliTIES I
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LEGEND
Fon:ed MaIn N
Sanitary N
Ponds ''./
Alternate Option 0
N
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Easement Needed
ExIsUng Sanitary Sewer
ExIsUng Easemants
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,
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PROPOSED UTiliTIES
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NORTH Hill PROPOSED UTiliTIES
WATERMAIN PLAN
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LEGEND
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N Watermaln
NPond& 0
N EasementsNeeded
,
City of .
cUter~
Engineering Department
300
.
Exlsling W ~;~,.._;n
ExIsling Easements
Govemment Held Land
./
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.
"
NORTH .BROADW A Y
PROPOSED UTiliTIES
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NORTH HilL PROPOSED UTiliTIES
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, STORM 'SEWER PLAN
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Proposed Utilities
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N storm
N Easement Needed
.
"
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Engineering Deporlmen~ .
.
300
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-
LEGEND
./V
existing Slonn Sewer
ExlaUng Easements
o Go. ;
; .1 Held land
./
o
N
w.'
300 Feel S
I
.
NORTH BROADWAY 1.
. I;
PROPOSED UTILITIES .
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STORM SEWER
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North Hill Utilities
.
Storm Water Drainage Area
.
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City of N 115.05 Acres
Qf ~~e~ W+E 5,011,506.57 Sq ft
Enginur"b;g /JqHD1m:: Without ROW or Gov
. 88.39 Acres
S Sec2
600 0 600 Feet
r I 14.557 Acres
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, .
. NORTH.Hlll PROPOSED UTiliTIES
. .'EASEMENT PLAN
.....
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;'
LEGEND
_ Needed Easements 0 Goo. .
IV Exlsting Easements N
. J Held Land
Road RIght-of-way
"
/
~
Engineering Department
N
w.'
300 Feet S
300
o
.
.
::'\
'NORTH BROADWAY
PROPOSEDUTfLfTfES
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EASEMENTS
/
.
.
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North Hill Utilities
Planned Construction Phase
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Legend
Construction Phase
~
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Phase I
Phase II
Phase 111
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600 Feet
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PHASE 1 CONST~UCTION
.ion A (sewer Located East of railroad Tracks)
SANJTARY SEWER
'.
DESCRIPTION 'QUANTITY UNIT UNIT COST TOTAL COST
Mobilization 1 LS $ 75,000.00 $ 75,000.00 .
12" PVC 3,800 LF $ 65.00 $ 247,000.00
48" orA. MANHOLE 9 EA $ 1,500.00 $ 13,500.00
48" orA. MANHOLE EXTRA DEPTH 80 VF $ 150.00 $ 12,000.00 -
Bedding Rock( 400rbs/ft) 800 TON $ 12.00 $ 9,600.00
Pipe Auguring 200 LF $ 200.00 $ 40,000.00
Silt Fence 1,500 LF $ 5.00 $ 7,500.00
SUBTOTAL , $ 404,600.00
.
WATERMAIN
.CRIPTION QUANTITY UNIT UNIT COST TOTAL COST
IC Control f LS $ 30,000.00 .$ 30,000.00
Remove existing watermain 4000 LF $ 15.00 $ 60,000.00
Remove Hydrants 10 EA $ 200.00 $ 2,000.00
8" OJ.P. Watermain 4000 LF $ 40.00 $ 160,000.00
HYDRANTS 11 EA $ 1,500.00 $ 16,500.00
8" GV and box 5 EA $ 750.00 $ 3,750.00
6" GVand box 11 EA $ 450.00 $ 4,950.00
Fittings 1000 LBS $ 2.00 $ 2,000.00
Remove Bituminous 4000 SY $ 1.75 $ 7,000.00
Bitumious wear Course 500 TON $ 35.00 $ 17.500.00
Pipejacking 100 FT $ 200.QO . '. $ 20,000,00
SUBTOTAL $ 323,700.00
STORM SEWER
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Crear and Grub Trees 50 EA $ 350.00 $ 17,500.00
~CP 250 LF $ 30.00 $ 7,500.00
1 'RC Apron 1 EA $ 1,100.00 $ 1.100.00
Rip Rap 8 CY $ 90.00 $ 720.00
Pipe jacking
SUBTOTAL
Construction Cost Phase I Option A
TOTAL COSTS PHASE 1 OPTION A
.'
100
LF
$
200.00 $
4.4..
+ 10% Contingencies
+25% Indirect Costs
$
20,000.00
.
46,820.00
. $ . 775,120.00
$. . . . 77,512.00
$ '. 852,632.00
$ 213,158.00
$ 1,065,790.00
..
.
.'
.. Option B (sewer located west of raii'raod tracks)
SANITARY SEWER
. .
DESCRIPTION QUANTITY . UNiT UNIT COST TOTAL COST
Mobilization 1 LS $ 75,000.00 $ 75,000.00
12" PVC 3,800 LF $ 65.00 $ 247,000.00
48" DIA. MANHOLE 11 EA $ 1,500.00 $ 16,500.00
48" DIA . MANHOLE EXTRA DEP 60 VF $ 150.00 $ 9,000.00
Bedding Rock( 4001bs/ft) 800 TON $ 12.00 $ 9,600.00
Pipe Auguring 200 LF $ 200.00 $ 40,000.00
SUBTOTAL
$
397,100.00
.'
WA TERMAIN
. DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Traffic Control 1 LS $ 30,000.00 $ 30,000.00
Remove existing watermain 4000 . LF $ 15.00 $ 60,000.00
Remove Hydrants 10 EA $ 200.00 $ 2,000.00
8" DJ.P. Watermain 4000 LF $ 40.00 $ 160,000.00.
HYDRANTS 11 EA $ 1,500.00 $ 16,500.00
8" GVand box 5 EA $ 750.00 $ 3,750.00
6" GV and box 11 EA $ 450.00 $ 4,950.00
Fittings 1000 LBS $ 2.00 $ 2,000.00 .
Remove Bituminous 4000 SY $ 1.75 $ 7,000.00
Bitumious wear Course 500 TON $ 35.00 $ 17,500.00
Pipe jacking 200 FT $ 200.00 . $ 40,000;00
. SUBTOTAL
$ 343,700.00
STORM SEWER
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Clear and Grub Trees 50 EA $ 350.00 $ 17,500.00
. 15" RCP 250 LF $ 30.00 $ 7,500.00
15" RCApron 1 . EA $ 1,100.00 $ 1,100.00
Rip Rap 8 CY $ 90.00 $ 720.00
Pipe jacking
100
SUBTOTAL
Construction Cost Phase I Option B
'.
IF
$
200.00 $
+ 10% Contirigencies
. +25% Indirect Costs
$
20,000.00
.
46,820.00
$ 787,620.00
,$ . 78,762.00
$ . 866,382.00
$ 216,595.50
$ 1,082,977.50
.
.
PHASE 2 CONSTRUCTION
aNITARYSEWER ~'. I .
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Mobilization 1 lS $ 25,000.00 $ 25,OQO.00
6"PVC' 130 . IF $ 25.00 $ 3,250~00
..
8"PVq . 6,550 IF $ 30.00 $' 196,500.00
8" DJ.P. 800 IF $ 45.00 $ 36,000.00
48" DIA. MANHOLE 37 EA $ 1,500.00 $ 55,500.00
48" DIA . MANHOLE EXTRA DEPTH 125 VF $ 150.00 $ 18,750.00
4" Sanitary Service 2,300 LF $ 35.00 $ 80,500.00
4" Service Wye 68 EA $ 10.00 $ 680.00
4"Plug 68 EA $ 5.00 $ 340.00
Bedding Rocke 4001bs/ft) 800 TON $ 12.00 $ 9,600.00
Lift Station 1 EA $ 150,000.00 $ 150,000.00
Pipe Auguring 200 LF $ 250.00 $ 50,000.00
SUBTOTAL $ 626,120.00
WATERMAIN
.SCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Mobilization 1 LS $ 25,000.00 $ 25,000.00
8" DJ.P. 4,200 LF $ 30.00 $ 126,000.00
6" DJ.P. 1,650 LF $ 25.00 $ 41,250.00
8" Gate valve and box 7 EA $ 750.00 $' 5,250.00
6" Gate valve and box 32 EA $ 450.00 $ 14,400.00
Hydrants 20 Ea $ 1,500.00 $ 30,000.00
Fittings 3,500 LBS $ 2.00 $ 7,000.00
1" Curb stop and Box 25 EA $ 125.00 $ 3,125.00
1" Corporation stop 25 EA $ 150.00 $ 3,750.00
1" Copper service . 750 .LF $ 20.00 .$ 15,000.00
pipe j~cking .' 200 IF .$ 250.00 .$ . 50,000.00
SUBTOTAL $ 320,775.00
STORM SEWER
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Mobilization 1 LS $ 25,000.00 $ 25,000.00
<<ar and Grub trees 1 ACRE $ 5,000.00 $ 5,000.00
ommon Excavation 1,500 CY $ 5.00 $ 7,500.00
12" RCP 2,025 LF $ 25.00 $ 50,625.00
15" RCP 805 LF $ 30.00 $ 24,150.00
18" RCP 520 LF $ 35.00 $ 18,.0
'..
21" RCP 1,080 LF $ 40.00 $ 43,200.00
'. 24,750.00
24" RCP 550 LF $ 45.00 ~
27" RCP 110 LF $ 60.00 $ 6,600,00
30" RCP 60 IF ' $ 75.00. '.'$. 4,500.00
2'. X 3" Catch basin .12 EA $ 1,500.00 $ 18,000.00
48"Dia. Manhole 36 EA $ 2,000.00 $ 72,000.00
60" Dia. Manhole 3 EA $ 2,500.00 $ 7,500.00
12" RCApron 1 EA $ 1,000.00 $ 1,000.00
15" RCApron 1 EA $ 1,100.00 $ 1,100.00
18" RC Apron 1 EA $ 1,300.00 $ 1,300.00
21" RC Apron 2 EA $ 1,500.00 $ 3,000.00
24" RC Apron 0 EA $ 1,800.00 $
27" RC Apron 1 EA $ 200.00 $ 200.00
30" RC Apron 1 EA $ 2,200.00 $ 2,200.00
.-
48"Dia. Manhole t;xtra Depth 210 VF $ 150.00 $ 31,500.00
Class. 3 Rip-rap 40 CY $ 90.00 $ 3,600.00
Fabric 89 SY $ 3.00 $ 267.00
SUBTOTAL $ 351,1. _
STREET CONSTRUCTION
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
Bituminous Removal 14,500 SY $ 1.75 $ 25,375.00
Curb and Gutter Removal 2,000 LF $ 2.00 $ 4,000.00
Subgrade Preparataion 15,500 SY $ 1.00 $ 15,500.00
Class 5 Aggregate 5,600 TON $ 7.00 $ 39,200.~0
Granular Borrow 8,000 SY $ 6.00 $ 48,000.00
Bituminous Base 2,344 TON $ 33.00 $ 77,352.00
Bituminous Wear 1,400 TON $ 35.00 $ 49,000.00
B618 Curb and Gutter "11,000 LF $ 7.00 $ . . 77;000.00 '.
Common Excavation ' , 7,000 .Cy $. 4.00 $ 28,000.00
Adjust Gate Valves 14 EA $ 200.00 $ 2,800.00
Adjust Manholes 66 EA $ 250.00 $ 16,500.00
Sod 6,000 SY $ 2.00 $ 12,000.00
Seed 3 ACRE $ 3,000.00 $ 9,000.00
Topsoil Borrow 750 Cy $ 10.00 $ 7,500.00
Silt Fence 600 IF $ 5.00 $ 3,00.
Common Laborer 30 HR $ 50.00 $ 1,50
1 C.Y Shovel 30 HR $ 120.00 $ 3,600.00
12 C.Y. Truck 30 HR $ 60.00 $ 1,800.00 - '.
I .
3 C. Y. Front End Loader 30 HR $ 85.00 $ 2,550.00
~ SWeeping 65 Hr $ 100.00 $ 6,500.00
I.'
ation 1 LS $ 25,000.00 $ 25,000.00
Traffic Control 1 LS $ 10,000.00 $ 10,000.00
Rock Excavation 2,000 CY $ 50.00 $ 100,000.00
$' . 565,177.00
TOTAL COST PHASE 2 CONSTRUCTION
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+ 10% Contingencies
$ 1,863,264.00
$ 186,326.40
$ 2,049,590.40
$ 512,397.60
$ 2,561,988.;00
+25% Indirect Costs
PHASE 3 CONSTRUCTION .
SANITARY SEWER
DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST
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Mobilization 1 LS .$ 12,500.00 $ 12,500.00
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6"PVC ...770 LF $ 29.00 '$ 19,250;00' .
8"PVC 8,100 LF $ 30.00 $ 243,000.00.. .
48" OIA. MANHOLE 46 EA $ 1,500.00 $ 69,000.00
48" OIA. MANHOLE EXTRA OEP 350 VF $ 150.00 $ 52,5QO.00
4" Sanitary Service 2,750 LF $ 35.00 $ 96,250.00
4" Service Wye 83 EA $ 10.00 $ 830.00
4" Plug 83 EA $ 5.00 $ 415.00
Bedding Rock( 4001bs/ft) 800 TON $ 12.00 $ 9,600.00
SUBTOTAL $ 503,345.00
WA TERMAIN .
DESCRIPTION . QUANTITY UNIT UNIT COST TOTAL COST
Mobilization 1 LS $ 12,500.00 $ 12,500.00
8" OJ.P. 5,840 LF $ 30.00 $ 175,200.00
6" OJ.P. 3,500 LF $ 25.00 $ 87,500.00
8" Gate valve and box 13 EA $ 750.00 $ 9,750.00
6" Gate valve and box 13 EA $ 450.00 $ 5,850.00
Hydrants 13 Ea $ 1,500.00 $ 19,500.00
Fittings 1,500 LBS $ 2.00 $ 3,00.0.00
1" Curb stop and Box 83 EA $ 125.00 $ 10,375.00
1" Corporation stop 83 EA $ 150.00 $ 12,450.00
1" Copper service 2,800 LF $ 20.00 . ,$ 56,OpO.00
15" RCP 1,450 LF $ 30.00 $ 43,500.00
. 1S" RCP 420 LF $ 35.00 $ 14,700.00
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21" RCP 515 LF $ 40.00 $ 20,600.00
24" RCP 35 LF $ 45.00 $ 1,575.00
2' X 3" Catch basin 8 EA .. $ 1,500.00 $ 12,000.00
4S"Dia. Manhole 24 EA $ 2,000,00 $, 4S,OOO.00
.12"RCApron' 1. EA $' :1,000.00 $ 1,000.00
15" RC Apron 1 EA $ 1,100.00 $ 1,100.00
24" RC Apron 1 EA $ 1,800.00 $ 1,SOO.00
4S"Dia. Manhole Extra Depth 170 VF $ 150.00 $' 25,500.00
Class 3 Rip-rap 10 CY $ 90.00 $ 900.00
Fabric 21 SY $ 3.00 $ 63.00
SUBTOTAL $ 235,113.00
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TOTAL COST PHASE 3 CONSTRUCTION
+ 10% Contingencies
+25% Indirect CO$ts
$ 1,737,683.00 .
$ 173,768.30
$ 1,911,451.30
$ 477,862.83
$2J38~,314.13 .
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MEMORANDUM
~ . 4.
. . TO:' "Mayor and CO"PIlcil
FR: City Administrator
RE: Financing of North Hill Improvement
DA: May 9, 2001
Discussion:
Klayton and Shawn will be presenting the feasibility report for the North Hill Improvements. The
purpose of this memo is to summarize the cost of the project and the proposed fInancing
strategy/timetable for the improvements.
First of all, the cost of the improvements are as follows (note: I have "rounded" the numbers):
Storm
Municipal Water Water
Assessment~ ,State Aid Boarq Utility City . Total
. Phase I 473,000 702,000 1,175,000
Phase II 1,092,000 237,000 70,000 1,286,000 2,685,000
Phase III 1461.000 70.000 981.000 '2.512.000
Total 2~53'LOOO 237.000 473.000 140.000 2..969.000 6.372.000
Second, fInancing for the project is proposed to be as follows:
Bond ,A.l1!9unt J~~11~~
Issue Assessed Gity Total
Phase Year: . ".' " Share .' Share. Issued
Phase I 2002 N/A 702,000 702,000
Phase n 2003 1,092,000 1,286,000 2,378,000
Phase III 2004 1.461.000 981,000 2.442.000
Total 2.553.000 2.969.000. 5.522.000
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For your infonnation, it will be the recommendation of staff to assess the cost of the project in the fall.
of this year, some time after the improvement hearing and before the City actually advertizes for bids
for the project. Typically, the City has conducted assessment hearing after the bids. are received and
usually after fmal costs are known. However~ staff believes that it would be appropriat~ to establish the
assessments at the beginning of theproject~ and actually before the work actually begins. ~marily
. because; even though the,proje.c~ is 'g?ipgto .b~ph~ed, theph~esareallpattof~es~e pr~Ject.
In regards to the fInancing it is also recommended that the fmancing (i.e., issuance of bonds) be
concurrent with each Phase as shown above. Financing the project in this manner will help minimize
debt issuance for the next three years (note: the debt on Local Improvement projects having at least
20% of the cost paid by assessments does not count toward the City's "Net Debt limit").
For your further information, it appears that the following borrowing needs \\ill take place over the
next 2-3 years:
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Minutes of the Meeting.. Dutchtown Neighborhood Associa~ion
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June 22, 200u
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Below is summarized a translation of the notes taken during the meeting, p~t.in '.
. a format thot m1gl)t. prOVide a starling pOlnlfor a dOC:OrnElnt/preiintationto thEl .
City, COl:mdl: " ". . , . .... .... '
Introduction
The Dutchtown Neighborhood Association (DNA) is a group of Stillwater citizens
living in the extreme northeast corner ot the city of Stillwater. The Association
was formed in order to provide a forum in which to discuss, develop and direct
the future of this unique and historic neighborhood.
. While the original impetus for the formation of the DNA was to present a unified
voice to the City Council with regard to the proposed construction of sanitary
and'storm sewers, city water and the repaving of some streets, it became clear
that many residents had agendas - both political and from a personal and
social perspective- that go beyond the presenting issues of sewer and water.
Objective
".
The DNA is committed to working with the City Council and the relevant .
departments as we move through what will provide the potential for significant
change for us. It is our intent to develop jointly with the City an implementation
plan which will provide the (subsurface) infrastructure changes the City deems
necessary, whire maintaining the aesthetic elements of the neighborhood's
character which have defined it.. Some of these features include:
· the aesthetics of the neighborhood . .semi-private nature of our lots
· the subtle detachment from the rest . trees
of the city . single family zoning
· we don',t want to look like . ~ , the rustiq look. :
Se~ond Street '. , '.' . . .. . narrow streets'" .:.:. ....
. ~ our park . . streets that keep traffic down
· . low housing density & slow
· sense of history . minimal lighting
These ore the qualities that drew us here in the first place, and that we are
committed to preserving. As such, the above fist provides a set of criteria
against ~hich we intend to judge our own input to the City, and establishes a
preset way of evaluating any recommendation presented by the City, as well a
way to track Implementation as It progresses.
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Dutchtown Neighborhood Association.. Issue Areas from 6/7/00 Meeting
We want to maintain~
· the aesthetics at the neighborhood ..,
· subtle detatchment
· we don't want to look Dke (the top of)
Second Sfre,~t
'. '6urpar~,'.
· low density
· sense at hIstory
· minimalliQhts
. . . .the things that brought us here in the first place.
· semi-plivate nature ot our lots
· our privacy
· trees
~, single familyzpning
· the rustic look.. .;'.. '. ."
· nairow streets' .
· streets that keep trattic down & slow
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Wish list of outcomes.: (choose three you'd like to spend time on at next meeting, June 21)
· Hazel/Willow won't wash out . minimalimpacton sfreetwidths
· address drainage issues: storm sewer . clear communication with city
· communicate 0 'work with' attitude . wont city water/sewer
· streets appropriate to traffic flow and patterns . minimal cost to us
· consistenf design . keep park sate and secure for kids
· present a unified image to council: . positive impact on the watershed
we ore a bona fide association . keep Hazel a cuI de sac
· doing the sewers without a lift station . not have sewer/water installation.. .
· foster neighborhood courtesy . result in radically nigher de~sity ... .
· reclaim/rehab an old structure for Schulenburg . address hwy 95 blind spots: V1aduc""
Next ...
· invite Eric Thole?
· decide on form/content for what is taken forward to Clayton/Sean
· decide how the DNA wants to be involved in the design process
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Met110ranchnn
From:
Mayor and City Council
Klayton Eckles, City Engineer
'(-{
To:
Date: July 10, 2003
Subject: Approval of Proposed Agreement with Oak Park Heights Regarding Participation in
Stillwater AUAR Trout Stream Mitigation Project
DISCUSSION
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Attached is draft agreement for Council's review concerning Oak Park Heights participation
in the City of Stillwater Trout Stream Mitigation Project. The City of Oak Park Heights is
continuing on with additional commercial development. There is approximately 100 acres
in Oak Park Heights that would be governed by Brown's Creek Watershed District volume
control rules. These rules require significant additional storm water treatment. As an
alternative to the Brown's Creek Rules, Oak Park Heights would like to participate in the
City of Stillwater Trout Stream Mitigation Project.
The Stillwater TSMP has a total estimated cost of$5.2 million. In designing the TSMP we
assumed Oak Park Heights would be contributing flow, so our original design has the
capacity to accept additional flows from Oak Park Heights. Earlier on in the process, Oak
Park Heights did not give us a clear indication whether it would be a participant so as part
of our cost recovery calculations we assumed that Oak Park Heights would not participate.
If Oak Park Heights now does participate at a rate of $5000 per acre, over the coming years
the City of Stillwater should receive approximately $450-500,000 towards the TSMP. This
additional capital provides some assurance that we will ultimately capture enough impact
fees to pay for the entire project. At the conclusion ofthe project we may find we have
available funds to complete some ofthe optional improvements that were contemplated
early on in the design process.
Since the project is designed with capacity to handle Oak Park Heights flows, there are
obvious advantages to the City of Stillwater if Oak Park Heights formally participates.
Perhaps the only downside concerns future development in the Phase IV annexation area.
In the original TSMP design we did not assume significant amounts of development in the
Phase IV area. The excess capacity that would have been generated if Oak Park Heights
had implemented the Brown's Creek Watershed District rules could have been used to
accommodate Phase IV development. Instead the City of Stillwater will need to impose
some development restrictions on future phases to insure that the TSMP functions according
to the original design. .
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Oak Park Heights will be contributing $5,000 per acre. Currently the City of Stillwater
charges $7,200 for residential and $14,400 for commercial. We do not anticipate
significantly changing the Stillwater fees. The Oak Park Heights fees are based on an
July 10, 2003
overall average across the whole Watershed over the course of the project and take into
account the fact that at higher levels Oak Park Heights would likely not participate.
RECOMMENDATION
Staff recommends that Council accept the proposed agreement with Oak Park Heights
regarding participation in Stillwater AUAR Trout Stream Mitigation Project.
ACTION REOUIRED
If Council concurs with staff recommendation, Council should pass a resolution approving
the agreement with Oak Park Heights for participation in the Stillwater AUAR Trout
Stream Mitigation Project.
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APPROVAL OF AGREEMENT BETWEEN
THE CITY OF STILLWATER AND OAK PARK HEIGHTS
TO PARTICIPATE IN THE AUAR TROUT STREAM MITIGATION PROJECT
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Agreement
between the City of Stillwater and City of Oak Park Heights with regard to storm water
managements issues within the City of Oak Park Heights to participate in the City of
Stillwater AUAR Trout Stream Mitigation Project is hereby approved, and the Mayor and
appropriate city staff are authorized to sign said Agreement.
Adopted by Council this 15th day of July 2003.
Jay L. Kimble, Mayor
AITbST:
Larry D. Hansen, Acting City Cleak
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Memorandum of Understanding
'Between
The City of Oak Park Heights and The City of Stillwater
With Regard to
Storm Water Management Issues Withinthe City of Oak Park Heights' '.
Central Business District and adjoining lands, Lying South ()fTrunk ..
Highway 36, East of Oak green Avenue and West of Trunk Highway 5
.
WHEREAS, in August of 2000, the City of, Stillwater entered into a
cooperative agreement with Brown's Creek Watershed District relative to the City of
Stillwater's Alternative Urban Areawide Review (AUAR) and studies produced and
published in May, 1997, with final report of December 16, 1997; and,
WHEREAS, the City of Stillwater, with Brown's Creek Watershed District,
implemented measures recommended within the AUAR to protect Brown's Creek and its
tributaries, and acknowledged that their ability to do so requires that parties to that
agreement satisfactorily and promptly perform obligations as specified within the
agreement; and,
WHEREAS, the City of Stillwater constructed a regional treatment system,
which was then designated, owned and maintained by the City of Stillwater, described as the
Brown's Creek Trout Stream Mitigation Project (TSMP); and,
.
WHEREAS, the studies that were performed by the City of Stillwater
relative to storm water management within the AUAR included areas within the City of Oak
Park Heights located south of Trunk Highway 36, west of Oakgreen Avenue and east of
Trunk Highway 5; and,
WHEREAS, the August, 2000 cooperative agreement between the City of
Stillwater and Brown's Creek Watershed District included those territories then existing
within the City of Stillwater, but did not include within its parameters the areas within the
City of Oak Park Heights, otherwise studied and included in the calculations for the AUAR
reports; and,
WHEREAS, the City of Oak Park Heights has indicated its desire to join
with the City of Stillwater in the AUAR regulations, under the terms and provisions of the
August 2000 cooperative agreement with the City of Stillwater and Brown's Creek
Watershed District; and,
WHEREAS, the City of Stillwater has applied to Brown's Creek Watershed
District to amend the August 2000 cooperative agreement to include the areas of the City of
Oak Park Heights identified above.
NOW THEREFORE, the Cities of Oak Park Heights and Stillwater herewith .
agree as follows:
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1. Processing: of aoolications. oavment of fees. reg:ulation of storm
water relative to vacant and undevelooed lands. The City of Oak Park Heights shall
continue to receive applications and process same, relative to the development of lands
within the area impacted by this agreement. The City of Oak Park Heights shall notify the
City of Stillwater, relative to developments that are proposed to be initiated within the
area specified and, for every development that is hereafter pursued and constructed, shall
collect On behalf of the City of Stillwater, the fees specified herein. The City of Stillwater
shall provide the technical evaluation and analysis of development projects for purposes
of compliance with the terms and provisions of the Brown's Creek Trout Stream
Mitigation Project, AUAR regulations and the terms and provisions of the cooperative
agreement of August 2000, between the City of Stillwater and the Brown's Creek
Watershed District.
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(a) There shall be paid to the City of Stillwater by the City of Oak Park
Heights, the sum of $5,000.00 per developable acre for each development that is
constructed within the affected area, under permit from the City of Oak Park Heights.
This amount shall be adjusted annually, effective January 1 of each calendar year, based
upon the national Construction Cost Index, as determined by the City of Oak Park
Heights. The computation of acreage provided for herein shall exclude existing
wetlands and existing: ponds implemented oc.~ constructed on the site of each
development, but shall otherwise include all lands within the boundaries of each parcel so
affected. The terms and provisions of this agreement shall not apply to the reconstruction,
remodeling or redevelvpment of existing parcels now served by existing development
within the City of Oak Park Heights, but shall only apply to vacant parcels that exist
within the City of Oak Park Heights, within the confines of the area so described, which
are anticipated to be less than one hundred (100) acres in number, as of the date of this
agreement. The aforementioned fee shall cover the City of Oak Park Heights'
responsibilities, relative to anyon-going or future maintenance of the TSMP
improvements and/or any monitoring requirements, as outlined in the Monitoring Plan
noted in the original AUAR agreement.
(b) The City of Stillwater shall provide its input and overview relative to
storm water management issues within the area so described, so as to be compliant with
the terms and conditions of the August, 2000 cooperative agreement, and the same shall
be implemented by the City of Oak Park Heights relative to vacant lands that are being
developed under the terms and provisions of this agreement.
(c) The City of Oak Park Heights shall continue to implement storm water
project improvements within the borders of the area described within this agreement, as
the same have been planned and projected for by the office of its city engineer. All such
plans and improvements, notice and information relative to same shall be made available
between the engineering departments of the Cities to this agreement, prior to the
implementation and improvement being constructed within the City of Oak Park Heights.
.
(d) Payments due from the City of Oak Park Heights relative to
improvement projects implemented on vacant lands within the area described, shall be
due and payable only after the same have been collected by the City of Oak Park Heights
from the land developer, but shall be forthwith paid to the City of Stillwater within seven
(7) days of their receipt, by the City of Oak Park Heights.
...
2. Subseauent modifications and amendments of the AUAR
relrulations and/Q[ <!ooperativy agreem<:nt of AUgl_!~t ZOOQ, between the Citv of Stillwater .
and the Brown's Creek Watershed District. There shall be no modifications, amendments
or changes made to the AUAR regulations or the cooperative agreement between the City
of Stillwater and Brown's Creek Watershed District, unless the same has first been
presented to, and approved by, the City of Oak Park Heights. The City of Oak Park
Heights shall not unreasonably withhold consent to any regulation or improvement that
does not have an immediate and direct impact on lands within the City of Oak Park
Heights.
3. Reconstruction. Althoul!h the TSMP and the imorovements constructed
as oart of the TSMP have an e~tim~t<!~ lJ~efullife of 50 vears from the date of their
constructuion and H:<!onstfll/ftion is not cont~mnlated within the foreseeable future.
should rec;onstructicm he propos<:Q in the futur~ th<: Cit!<:s of Stillwater and Oak Park
heil!hts shall conf<!r witl! [~g:;:J,rd to the need" ~<!QP<:" Q<:~iQ11 and s!)ecification for the
reconstruction. I.he cQ~t!? <.1~~0<!i~te<;l with sucl1 [~<!onstruction shall be shared bv the
communities on a !)ro rata 1)~.~is utilizing tht! ~uI1)ber of acres each communi~
contributes to the AUAR relative to the total acreal!e of the AUAR.
4. Amendment of Brown's Creek and Stillwater Coo!)erative Al!feement
of AUlruSt 2000. U!)on the exe</l.1Wion of this agreementStillwater will oetition Brown's
Creek W ~;tershed District for an amendment to the CQQperatj,ve Al!reement of AUlrust
2000 to include the des<(ribe(l li'!,<!:;l Qf O~!< Park Heil!hts within the boundaries of the
AUAR an,g ~llQwing tl1~ nQ!!-g~~<.:rihed areas of Oak Park Heights now located within the .
BroWTI~ Greek wat~r~hed District to existing Distrkt volume control relrulations.
5. Future Watershed District Boundarv Adjustments. In the event that anv
existinl! areas of Stillwat~[ ~d/Qr Oak Park Height~ ~Je reassiQ11ed for storm water
flowage and W at~r~!\ed District regulation to agencies other thal1 Brown's Creek or its
successoro th<:n and in that event all ~1J.c::h reassigned areas shan be excluded from the
orovisions of this ~gre~!Uent from and after the date of such reassil!11lIlent however anv
fees oaid hereunder shall not be refunded or returned.
DATED THIS
day of
2003.
City of Stillwater
City of Oak Park Heights
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July 2, 20C3
Mayor Kimble, Council Members Milbrant & Junker:
I recently viewed a city council meeting on television and was absolutely appalled that
the council approved $15,000 for school district playground equipment! What in the
world were you thinking? That playground equipment should have been purchased by
the school district with all the money that they got from the taxpayers when the
referendum passed last year.
If that wasn't bad enough, then we get information in the mail that the city will be
applying some type of franchise fee to our utility bill. How about taking that $15,000 and
applying it to that? Why are we giving away money for frivolous items when the city is
apparently in dire straights financially? There was talk of layoffs and a shortage of police
officers! There was also talk about possible charges for basic services. Could things like
. this be avoided if taxpayer's money was not spent so haphazardly?
I bet some of the financial problems the city is apparently having is due to this type of
carefree spending. Where is your common sense? Do you run your household budget
with the same carefree attitude? If you only had an allotted amount money - say enough
for a mortgage payment, would you then instead go out and buy a swing set for your kids
instead of making the mortgage payment? I would think not.
Hats off to Council Members Kriesel and Rheinberger for their opposition. At least they
are using their head and have some sense of financial responsibility. I'm sure the public
will recognize your dedication of that fact when you are re-elected.
Sincerely,
A Very Angry Stillwater Taxpayer!
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Memoranc urn
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To:
Mayor and City Council
Klayton Eckles, City Engineer
July 3, 2003
)L~
From:
Date:
Subject: Vacancy in the Public Works Department
The City of Stillwater recently had a vacancy occur when Earl Plattner retired. This
vacancy creates additional strain on our ability to provide all the services expected by the
residents of Stillwater. The Public Works Department did meet its budget cutting objectives
without reducing any permanent staff. However we did not assume the payout of retirement
benefits that results when an employee retires. Therefore, to account for the resulting
shortfall, the Public Works Department could work with a vacancy for a few months.
With a continued vacancy we believe we can still provide the bulk ofthe core services in
the sector of public works. What suffers is the fringe of our services including things like
cleanup and beautification of park areas and public spaces, trimming and weeding, paint
striping and sign maintenance. Prior to winter snowplowing operations we would anticipate
filling this vacancy unless Council determines otherwise. .
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O/~~
ryt:
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Minnesota Department of Natural Resources
7- /5-03
/l--
SOl) Lafay<:lIc Road
Sl. Palll. Minn<:sola 55 I SS-40~~
June 26. 2003
Mr. Steve Russell
Community Development Director
216 North Fourth Street
Stillwater. MN 55082
RE: FY 2004 Local Park Grant Program Application. Brown Creek Extension
Dear M~: Russell :
The review and ranking of the Local Park Grant Program applications has been
completed. This review, which included a careful analysis of each application, was
completed by staff of the Local Grants Unit.
Competition for the limited grant dollars available was intense. Only 13 applications, out
of 82 applications submitted, were recommended for funding. Unfortunately, your
application did not rank highly enough to be recommended for funding this year.
If you would like information regarding your application and/or suggestions on how
your proposed project might be revised to make it more competitive, please call
your grants manager:
AudreyMularie at 651/296.4705
Thank you for your interest in the Local Park Grant Program.
Sincerely,
V~ -m- ~
Wayne M. Sames, Supervisor
Local Grants Program
DNR Information: 651-296-6157 . 1-888-646-6367 · TIY: 651-296-5484 · 1-800-657-3929
An Equal Opportunity Employer
Who Values Diversity
"\ Printed on Recycled Paper Containing a
\.., Minimum of 10% post-Consumer Waste
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Metropolitan Council
Building communities that work
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m" 1ird.~;,/JIlilkW.\jilll...dlIlio~~.lII.I.Irl.L..iiiil.iili.l.l""'J~~ j'IJo.II~l.oilll.lli&U.Iii.
.
July 3, 2003
Mr. Jay Kimble
Mayor
City Of Stillwater
216 4th St N
Stillwater, MN 55082-4898
Dear jv1ayor Kimble:
The Metropolitan Council's preliminary estimates of population and numbers of
households, as of April 1 , 2002, are listed below for your community.
These estimates are based on Census 2000 data and the housing construction
information you provide us for your community.
No reply to this letter is necessary. If, however, you have comments regarding the estimates
please submit them to me in writing by July 11, 2003. The estimates are used in the
Department of Revenue's local aid formulas and by the Minnesota Department of .
Transportation (MNDOT) for calculating local street aids. The Department of Revenue must
certify final estimates for these uses by August 1, 2003.
Sincerely,
~-{;lur~1A~
Kathy Johnson
Community D€Neiopment
Metropolitan Council
16,109
6,194
I
Persons Per Household I
2.52 I
Population
2002 Estimate
Households
.
www.metrocouncil.org
230 East Fifth Street .
Metro Info Line 602~1888
St. Paul. Minnesota 55101~1626 . (651) 602~1000 . Fax 602~1550 . TIT 291~0904
An Equal Opportunity Employer
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Metropolitan Council
Building communities that work
July 8,2003
Dear Local Government Official:
This letter is to inform local units of government that the Metropolitan Council is seeking
applicants to fill nine positions on the Metropolitan Parks and Open Space Commission
(MPOSC)--the chair, who serves at-large, and 8 citizen members representing geographic
districts across the seven-county metropolitan area. A copy of the news release for these
vacancies as well as a map of the districts can be found on the Council's website at:
http://\vv\'W.metrocouncil.orgfnews/news 392.htm.
The Metropolitan Council invites local units of government to participate in this appointment
process by encouraging citizens who have an interest in the work of the MPOSC to become
applicants as well as by providing us with any recommendations you may have. Qualifications
for membership include: applicant must be a resident of the commission district for which they
are seeking appointment, and shall not during their term hold the office of Metropolitan Council
member, be a member of the Metropolitan Airports Commission or Sports Facilities
Commission, or hold any judicial office.
MPOSC appointments are governed under the Minnesota Open Appointments process
administered by the Secretary of State. Interested individuals should contact the Secretary of
State's office at 651/297-5845 for an application or visit their website at www.sos.state.mn.us.
Completed applications are to be returned to the Secretary of State no later than July 22, 2003. .
After receipt by the Secretary of State, applications will be forwarded to the Metropolitan
Council. Applicants will then be invited to appear for an interview at a public meeting
conducted by a Metropolitan Council appointments committee. Legislators in the affected
district will also be notified of the names and backgrounds of the applicants and their
recommendations will be sought. Following the public meeting, the appointments committee
will review the information received and make appointment recommendations. It is expected
that these appointments 'NiB be made by the Metropolitan Council in September.
If you have any questions about this appointment process, please call Julie Opsahl of the Council
staff at 651/602-1630.
cc: Administrator/Clerk
www.metrocouncil.org Metro Info Line 602-1888
230r::astFifthSlreet . St.PauI.Minnesota55101-1626' (651)602-1000' Fax602-1550' TrY291-0904
/ir! EtlflClI {)p[JfJrlllniIIJ Erfl!J!01wr
Transportation Advisory Board
of the Metropolitan Council of the Twin Cities
.
oonn R. Wiski
Chair
County Commissioners
Dennis Berg
Anoka County
Tom Workman
Carver County
Paul Krause
Dakota County
Linda Koblick
Hennepin County
Victoria Reinhardt
Ramsey County
Jon Utrich
SooN County
Myra Peterson
Washington Counly
.
MuniciqalOfficials
Dic~ Allendorf
Minnetonka City Council
Steven Billings
Fridley City Counc,l
Dan Bostrom
SI. Paul City CounCIl
Charlie Crichton
Bumsvillo City Council
Chuck DeVore
White Bear lake City Council
William Hargis
Meyor of Woodbury
Randy Hodson
Mayor of SI. Anthony
James Hovland
Edina City Council
Robert Lilligren
Minneapolis City Council
David Luick
Lakeville City Council
(:ilizen Members
John Johnson
WIlliam Casey
Michael Krause
E lIioll Perovich
Donn Wiski
Jill Smith
AoenC\{ RAoresentatives
Peggy Leppik
Metropolitan Council
Patrick Hughes
Minnesota DOT
Richard Long
MAC.
Ann Saha
M.P.CA
Modal Reoresenlatives
Barb Thoman
Transit
Lisa McDonald
Transit
Ron Lifson
FreIght
John Herman
Non-motorized
.
June 30, 2003
To Whom It May Concern:
RE: SOLICIT A TJON PROCESS TO OBT AJN FEDERAL FUNDING FROM THE SURFACE
TRANSPORTATION PROGRAM, CONGESTION MITIGATION AIR QUALITY PROGRAM, OR
HIE TRANSPORTATION ENHANCEMENTS PROGRAM.
Dear Interested Transportation Partner:
The purpose of this letter is to request the submittal of projects or programs to be funded by
the Surface Transportation Program (STP), the Congestion Mitigation/Air Quality Program
(CMAQ), and the Transportation Enhancements Program (TEP) of Title I of the reauthorized
Transportation Equity Act for the 21 5t Century (TEA-21).
The Twin Cities region has been allocated STP funds and is eligible to receive a portion of
CMAQ and TEP funds from the federal program. Approximately $58 million is anticipated
to be available for STP projects, $11 million for TEP and $34 million for CMAQ. The
selected projects will be programmed for construction or implementation in 2007 and 2008
within the Region's Transportation Improvement Program (TIP) for 2005-2008, which will
be prepared in March 2004 with an anticipated adoption in September 2004.
The solicitation package describes projects and programs that are eligible for funding under
these three federal programs. The solicitation package can be accessed through the Council
web site www.metrocouncil.onuolannin!!/transoortation/ref!solicit.htm. Paper copies are available
through the Council data center (651) 602-1140. The categories within each of the three
federal programs and the criteria that have been developed to evaluate applications are
supportive of the Metropolitan Council's 1996 Regional Blueprint and 2001 Transportation
Policy Plan.
Under the STP, projects can be submitted in one of three major categories:
1) non-freeway, principal arterial highways;
2) projects on the "A" Minor Arterial Highway System as defined by the
Transportation Advisory Board (TAB) as of June 25, 2003; and
3) bicycle and pedestrian projects.
Under the CMAQ category, there are two subcategories: 1) transit expansion, and 2) demand
or system management. The program emphasizes the air quality benefit of the project or
program. The TAB will determine if any CMAQ projects will be funded with STP funds at
the conclusion of the solicitation process.
Under the TEP, there are no subcategories. Projects may be submitted for any of the twelve
eligible activities identified on page 77.
Also for your information, the Minnesota Department of Transportation (MNIDOT),
Metropolitan Division, is in the process of requesting submittals for Bridge Improvement and
Replacement, Hazard Elimination Safety and Rail Crossing Safety projects. MNIDOT is
mailing information on this process to all potential applicants. These projects will also be
included in the 2005-2008 TIP.
Mears Park Centre 230 East Fifth Street St. Paul, Minnesota 55101 (651) 602-1728 Fax (651) 602-1739
Each category includes criteria, which evaluate the efforts of cities and counties to provide affordable and
lifecycle housing. The scores for the criteria are determined through a separate process. The information .
survey to evaluate the performance was due to the Council on July 14,2003. Metropolitan Council staff will
assign points, based on what agency or agencies are the project sponsors and the location of the project. If
your city or county has not submitted the survey you should contact Guy Peterson at (651) 601-1418.
A forum will be held on Wednesdav. Julv 30. 2003 in the Metropolitan Council Chambers, 230 East 5th Street,
St. Paul, MN to review the solicitation package, describe what an application should contain, and answer your
questions. The agenda follows:
8:30 - 8:45 am
8:45 - 9:00 am
9:00 - 9:20 am
9:20 - 9:40 am
9:40 - 10:00 am
Introduction and Overview
State and Federal Requirements
CMAQ
Transportation Enhancements
Surface Transportation Program
For more information, contact Don Koski (651) 602-1721 or Kevin Roggenbuck (651) 602-1728.
All submittals must be received no later than 4:00 PM on Monday, August 25, 200 I at the Metropolitan
Council offices, or be postmarked with an official postal service postmark by that date to be considered. Please
address your submittals to Kevin Roggenbuck, Transportation Advisory Board, Mears Park Centre, 230 East
Fifth Street, St. Paul MN 55101.
Sincerely,
TRANSPORTATION ADVISORY BOARD
d 1)dY1 Y\ ~- JkJh'
Donn R. Wiski
Chair
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DRW:kjr
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STILLW A TER PUBLIC LIBRARY
223 N. Fourth SL, Stillwater MNS5082-48o6
(651) 439-1675 FAX (651) 439-001:2
Board of Trustees Meeting Agenda
Tuesday, July 8, 2003,7 PM
L Call to Order
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption ofMinutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports+
E. Web Site Usage Report
F. Director and Other Staff Reports+
'G. Financial Report +
H. Policy Review- See Agenda Item I] Below
5. Building Expansion
~. John Mecum (MDA) - Report on Design Progress
6. Fundraising Campaign
A. Event Plans - Drum Beauty & Lumberjack Days Parade
B. Report of Other Progress to Date
7. Meetings with Washington County Administration and WCL Board
8. 2003 Financial Situation
A. Voluntary Leave Without Pay Policy
B. Mandatory Leave Without Pay Policy
9.2004 Budget Request
A. Operating
B. Capital
I O.Personnel Policy Changes
11. Other
12. Adjournment
A+
I
A
D+
A+ :.
, A+
A+
'A*
A+
If you are unable to attend this meeting, please call Ann (ext. l7)before 5 P.M. on Monday,
July 7, 2003.
A=Action Item 1=lnformation Item D=Discussion Item
+= Document in Packet *= Document to be. Distributed atMeeting #==DocurYlentPreviously
Distributed
Agenda Item 4. A
STILLWATER PUBLIC LJBRARY
223 N. FOURTH ST.
STILL WATER, lVIN 55082-4806
651 439-1675 FAX 651439-0012
.
Board of Trustees Meeting IVJinutes
Tuesday, June 10,2003
Present:
Bill Fredell, Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers,
Jessica Pack, ML Rice, Brian Simonet, Andrea Tipple
Absent:
Staff Present: Lynne Bertalmio, Carolyn Blocher
]. CaJJ to Order
President Hickey called the meeting to order at 7:04 p.m.
2. Adoption of the Agenda
by FredelL
The agenda was adopted with a motion by Rice and a second
3. Communications and Public Commentary Director Bertalmio discussed letters in the
meeting packet regarding the decision on Sunday closing.
4. Consent Calendar The minutes of the May meeting were amended to include Trustee
Simonet as present. A motion was made by Rice and seconded by Pack to approve the .
consent calendar including payment of bills totaling $33,260.48. The motion passed.
5. Building Expansion
A John Mecum (MDA) shared infonnation on progress to date. The team has begun to
engage consultants; a clarification on Mulberry Street was discussed; and a library
building expansion schedule was shared with the Board.
B. Trustee Fredell shared a slide show of the library tour that several Board and committee
members had taken on May 30.
6. Fundraising Campaign
A. Event Plans Trustee Rice updated the Board on event planning process
including a proposed list of events. Trustee Huelsmann reported on the meeting with
Cub Foods and their anticipated involvement in fundraising events.
B. Report of Other Progress to Date Director Bertalmio and Trustee Huelsmann
reported on fundraising including a grant from Wells Fargo.
7. Meeting with WCL Board Director Bertalmio will set up meetings with our executive
committee and the Washington County Administrator and the Washington County Library
Board to discuss SPL expansion proposals.
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Page 2
8. Legislative Actions and 2003-04 Financial Situation
A 2003 Budgetary Considerations There may still be work to do to adjust the 2003
budget. Based on staff recommendation, Trustee Huelsmann motioned to close the
library on July 5, 2003 and requested staff to come back with recommendations for
future expanded holiday closings. The motion was seconded by Pack and passed
B. 2004 Budgetary Considerations As soon as we hear about 2004 budget
expectations, we will convene a small task force of Board trustees to develop the
SPL 2004 budget recommendation.
9. Redesign of Library Special Account Fund It was recommended that this
concept be discussed with the City Attorney to get a legal opinion. Trustee Huelsmann also
agreed to study the recommendation.
10. Implementation of WCL Fines and Fees Committee Recommendations Motion by
Tipple, second by Huelsmann that we accept the WCL Fines and Fees Recommendations
provided it's approved by the Washington County Library Board. Passed.
11. Other
12. Adjournment
The meeting adjourned at 9:02 p.m.
:s tILL WATER TOWNSl:LlY
July 10,2003
Stillwater Town Hall
.
Chair:
Johnson
Regular Meeting
Call To Order
A!!enda:
Adopt
Minutes:
Approve Minutes: June 26, 2003 Regular Town Board Meeting
Treasurer:
1. Report
2. Claims & Checks
3. Signature Bank Letter
Attornev~
1. Keefer Response
Planner:
1. Update Planning Commission Meeting 7/3/03, etc.
2. County Request For Planning Consideration and Adjustment
and Appeals Candidates From The Township
3. Update Noise Pollution
4. Trees Next to Ranalla
5. Meister Grading
6. Scbmotter Issues
7. Cell Tower Add On
.
En!!ineer: 1.
Clerk: 1.
Committees: 1.
PeoDle - 8:00 P.M.. 8:00 Rebecca Otto
8: 15 Steve Nelson Report and Solicitor License
Old Business: 1.
New Business: 1.
Adiourn:
Note:
Kathy Schmoeckel will be taking minutes at the meeting
.
07/03/2003
Pat Bantli
An update for policy l11akersand opinlol1leCJdersaroundthi!
state from the Metro Transitways lJevelopf!1ent Po;ard .
More Transit Options
Fewer Highway Hassles
Outcome ofSessiol'1 2003
The transportation hill passed by the 20(13 legislature felishort on delivermgacompreh~nsivetransportation pickage
that incorporates road improvements and invQstmentsm transit. !\iJost oLthebill goestoward highwaycofjstructi,on
through S400 million in bonding amhorizationand S400 million in advanced federal funds.. .
Transit funding was almost entirely absent from the final transportation package. Aprovisionin, th~bill'Redicates 1% of
the motor vehicle sales tax to I\letro Transit. Of the $400 million inhighway bonding,atleast$36I11illion must be used
fortran sit projects, such as highwayshoulder lanes and park and rides. . .
The transportation bill provided funding for the operations of the Hiawatha lightTailJine. .. HOWt\7er, the state
committed only 50 percent of the costs, requiring an unprecedented localproperty> tax for the remainder of the
operating funds.
The Legislature again failed to provide any funding for Northstar commuter
further study of Northstar and abus rapid transit line in the 35\\1 corridor.
However,la,ngllage was ',included for
The Metro T ransitways DewlopmentBoard developed th~ "Minnesota Rides"propos,alasa c0D1pre2~~Si\Te project
. priority and financing plan to support roadway improvements, betterbu7ssrvice"andnew nansitvvays. This isa
cost,effective plan that identifles the new resources and transportation priorities needed to start maki~g"measurable
improvements in solving transportation problems affecting people and'husinessesthroughouti'v1innesota.
\Vhile the MTDB was disappointed in the outcome of the 20031egislative session,rhehoard will continue to pursue
this comprehensive transportation,financing plan. The MTDB w.mcontirme tovvorkwithpolicyma~ers, organizations
and coalitions throughout the region to advance "Minnesota Rides": .
Referendum on a CJne~Half Cent Metro~ Wjde sales Tax
. . . . .... ..'
This component should be a top priority in order to establish a stable funding sourcefo~ transpoftationin our region,
The Legislature should authorize a referendum on adding a one-half cent sales tax in a ~ulti-cou~tymetroservice area
for a lO'year period. If voters approve the referendum, proceeds will fund both major- transitQapit~lprojec~sandmajor
highway projects. '
Gas Tax Increase
The state gas tax has not heen raised since 1988. A six cent increase would:
=> Generate $192 million more a year.
=> A Minnesotan who drives 15,000 miles a year in a car that gets.l5mlllestoa gallon willpayless
year.
AcceleratedHjghwayBondjng .' , ,.. .,'.. .' . ... '
Bonds should be issued ra accelerate the construction schedule on high<priorty~ighw~yprojects, andra take
advantage of low interest rates. Debt service will be derived from new gas tax revenuQs.' .
.
New Vcense Tab FeeSchedule
A new schedule for license tab fees should be adopted that will bring morernoneyinra the Highway, User Tax
Distribution Fund. This will allow a greater percentage of motor vehicle excise r.axF~ver1Uesto fund'D9w transit
operations.
Metro Coalition of Chambers
Recommended Transit Projects
The Metro Coalition of Chambers~ made up of 20 '
metro area Chambers of Commerce, recent1\' released
a regional transportation initiative thatoudined road
and transit project priorities for the region over the
next 10 years I\1any 'of the nansitprojects they
recommend are among those the, I\lTDB considers
priority investments. In addition to these projects,
the MIDB also supports the Red Rock commuter rail
line from the Twin Cities toHastings.
Transit Mode ; Transitways
li9l1t Rail
. Hiawatha
· Central
. Commuter Rail . Northstar
Dedicated
busways
· Northwest
. Rush
Tbe.StatewideBenefits. ,
Location
The\vhoJestatebenefits from I\1il1nesotaRidc.
Imprm'ing transit and roads in the metro area }vil '; .
offer. driversm oreopti ons- alleyiatingccmgesti on
that slows the movement of goods to and Horn
Greater Minnesota In addition, the Minnesota
Rides financing plan includes ne\v resources,Jor .
road projects .acrbssrhestate, through '. the
issuance of bOl1ds and .a change in th"egas px.
. Investmel1t inlTIctro-area transit\vayscan also
benefit Greater l\1innesota ,because transitways'
drawfromchfferellt sources of funding, easmg
competition for Iimited roadway dollars.
Downtown
Minneapolis to
Bloomington
Downtown
Minneapolis to
downtown
St. Paul
Downtown ..
Minneapolis to
St. Cloud/Rice
Minneapolis to
Rogers
NCDA to 'Move Forward with .
Northst,arCornmuterRail:
St. Paul to
Hinckley
St. Paul (Phalen
Corridor) to
Maplewood
. Mall of America
to Eagan and
Lakeville
For more information about the Metro Coalition of
Chambers initiative, go to the "Newsroomn link at
www.saintpaulchamber.com.
. Riverview
· (edar
At' its June 5thT11eeting, the Northstar Corridor
Development Authority vot~duI1anin:iously to
,condnue.its efforts. to . obtain fundingfo'r the
Northstar commuter. rail project in the 2004
legislative. session. At the meeting, Go"Vernor
Pawlentyspoke with the boardviatelephcme and
encouraged the group to ~ontinue seek,.ing' .state
funding. 'The effort you have put forWard is
appftciated," said Governor Pawlenty. "Don't throw
in the towel now." ;The Govern'oLa.Iso pledged to
work \,vith the NCDA to updatetidership projections
ami financialinfOl;mation on the Northstarprojec;t:
Diane Ward
From:
.ent:
0:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, July 10, 20039:45 AM
Pat Raddatz
Washington County Board Agenda - 7/15/03 - Canceled
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
***NOTICE***
The Washington County Board Meeting for July 15, 2003 has been canceled
Due to the National Association Of Counties Conference in Milwaukee,
Wisconsin, July 13-15 the County Board Meeting for July 15, 2003 has
been canceled
Next County Board Meeting: July 22, 2003, 9:00 a.m.
July 15 - 8:30 a.m. - 800 MHZ Radio System County Board Ad Hoc
Planning Committee
Machine Shed Restaurant, 8515 Hudson Blvd., Lake Elmo
.
************************************************************************************
Meeting Notices
Reminder: No Board Meeting July 29 (5th Tuesday)
July 15 - Housing and Redevelopment Authority
3:30 p.m., 1584 Hadley Avenue North - Oakdale
July 15 - Historic Courthouse Advisory Council
7:00 p.m., 101 West Pine Street - Stillwater
July 16 - Plat Commission
8:30 a.m., Washington County Government Center
July 16 - Metropolitan Transportation Advisory Board
2:00 p.m., 230 East 5th St., Mears Park Centre - St. Paul
July 16 - Library Board Closed/Open Session Re: Interview of Library
Director Finalists
4:00 p.m., 8595 Central Park - Woodbury
July 17 - Minnesota Extension Committee
5:00 p.m., Washington County Government Center
.
Pat Raddatz, Administrative Assistant
1
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
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.
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2