HomeMy WebLinkAbout2003-12-02 CC Packet
CALL TO ORDER
ROLL CALL
A)A t:uU-
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REGULAR MEETING
RECESSED MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 0'3-26
Council Chambers, 216 North Fourth Street
Decem~er 2, 2093
4:30 P.M.
7:00 P.M.
4:30P.M. AGENDA
OTHER BUSINESS , , '
1. Possible appr<.?val of banner reque~t - 'Grapd Garage - Ron Vantine
2. Dawn Flinn - ITreserving Community Character Workshop
3. Request for reConsideration of outside.seating - Savories
4. Discussion onpdssible traffic study fop speed reduction on Bo~t\v
STAFF REPORTS
1. Police Chief
. 2. Fire Chief
;3. City Clerk
A. Director of Admin.
5. Coml11unit
6. City En
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'tivities:
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ipal ]!
the Yeat; '.
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for 2003 - ili
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mination Form ,i
City Attorney
City Administrator
.a. Unfinish~d
Budget
Decisions
_ALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
PETITIONS, INDIVIDUALS,D~LE
1. Certificate of j\ppreciation
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8, 200~ regular meeting rhinJtes
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MMENDATIONS ji '
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elly (Charter Commi~sion servi~:~) (Resolution)
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OPEN FORUM
The Open Forum is aport'
the meeting agenda. The
to staff regarding inv
nCil meeting to address Cqu,ncil on s4~jects which are nota part of
J3.Y :take action or reply, at the time of the $tatement or may give direction
f the c~ncerns expressed. "
CONSENT AGEND
1. Resolutio
2. Resoluti
3. Resol
4. Appr
5. Appro
6. Approval
7. Resolution
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irecting payment of bills .. .,
approval oflagteement with Johnson Cbntrols,. it
, approval of!rad,io contract with Johnson' Radio Cq~~unications ComRany
se upgrade tophone and Voice Mail System :;: .
rchas~ Backup Hardware/Soft\vare " ii'
, ewal of License and C<,1tegory Lists forE-~ail/ln'ternet Mqnitoring Soft\vare
003-250, Approvalofifin~1 payment to Our Saviors Lutherap,:.Church
PUBLIC HEARINGS,
(.' .. ,1. This ~s the date and time for a public Hearing to consider an appeal of th~:l'Planning Commission's
decision on a request from Lakeview Memorial Hospital'Association, Inc~I,'irepresented by Walker
Parking Consultants, for a special use! permit for the construction of a t\vpqevel parking strl,jcture
accommodating 237 parking spaces located bet\veen ,Everett Street andil Greeley Street in the RA,
Single FamilyH~sidential District. Case No. SUP/03-88. \Jotice was puqljshed in the Stillwater Gazette
.and ma.iled toraffected property owners ori November 21,' 2003. (Resolution)
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2. Trutnin Taxation Hearing
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UNFINISHE'D BUSINESS!i:' I
1. Pos~ible approval of second reading of Ordinance No. 941', an ordin~nce am~ndingStillwater City
Code, Section 23-1, Subdivision 9 entitled Recreation fire site, requiri3ments '0
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NEW BUSINESS
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PETITIONS; INDIVIDUALS, DELEGATIONS & COMMENDATIONS (contiqued)
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COMMUNICA TlONS(REQUESTS
1. Update on Lofts flood plain and project development - Jack Buxell
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COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to b~ r
enacted by one motion. There will be no separate discussion b
citizen so requests, in which event, the items will be remove
separately.
ityCoUl7lcil and will be i
unless a' Council Member o~
se'nt agenda and considered'
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REGULAR MEETING
RECESSED MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 03-26
Council Chambers, 216 North Fourth Street
December 2, 2003
lJ{tl~
4:30 P.M.
7:00 P,M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Possible approval of banner request - Grand Garage - Ron Vantine
2. Dawn Flinn - Preserving Community Character Workshop
3. Request for reconsideration of outside seating - Savories
4. Discussion on possible traffic study for speed reduction on Boutwell Road
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin.
5. Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. City Administrator
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
fli.PPROV AL OF MINUTES - Approval of November 18, 2003 regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Certificate of Appreciation - Chuck Donnelly (Charter Commission service) (Resolution)
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
CONSENT AGENDA*
1. Resolution 2003-247, directing payment of bills
2. Resolution 2003-248, approval of agreement with Johnson Controls
3. Resolution 2003-249, approval of radio contract with Johnson Radio Communications Company
4. Approval to purchase upgrade to Phone and Voice Mail System
5. Approval to purchase Backup Hardware/Software
6. Approval of renewal of License and Category Lists for E-mail/lnternet Monitoring Software
7. Resolution 2003-250, Approval of final payment to Our Saviors Lutheran Church
PUBLIC HEARINGS
1. This is the date and time for a public hearing to consider an appeal of the Planning Commission's
decision on a request from Lakeview Memorial Hospital Association, Inc., represented by Walker
Parking Consultants, for a special use permit for the construction of a two-level parking structure
accommodating 237 parking spaces located between Everett Street and Greeley Street in the RA,
Single Family Residential District. Case No. SUP/03-88. Notice was published in the Stillwater Gazette
.: and mailed to affected property owners on November 21, 2003.
2. Truth in Taxation Hearing
UNFINISHED BUSINESS
1. Possible approval of second reading of Ordinance No. 941, an ordinance amending Stillwater City
Code, Section 23-1, Subdivision 9 entitled Recreation fire site, requirements (will be sent out Monday)
NEW BUSINESS
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PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
1. Update on Lofts flood plain and project development - Jack Buxell
COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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November 25, 2003
City of Stillwater .
c/o Mayor and City Council
Stillwater, MN 55082
Dear Mayor and Council,
. The Grand Garage of Stillwater will be hosting a Santa for the holidays. We
would like to display a banner ad across the front of the building to acknowledge
his appearance during the season.
The banner will 2' x 10' and it will be displayed at the top of the bay window to
the right of the main entrance. .
Thank you for considering our proposal.
Ron Vantine
Property Manager
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Cc: Kevin LaCasse
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Diane Ward
From:
..ent:
0:
Subject:
Dawn Flinn [dawnJlinn@dnr.state.mn.us)
Tuesday, November 25, 2003 8:37 AM
Diane Ward
Dec. 2 city council mtg
Hi Diane,
Steve said to contact you about getting on the agenda for the next city
council meeting. I am trying to put together a 5-7 member team
representing the area from Stillwater to Hudson to attend a workshop
February 10-13, 2004 at UW-River Falls. It is entitled Preserving
Community Character - Intergrating Nature, Commerce, and Development in
the St. Croix River Valley. This workshop is being developed by a group
of national, regional, and local partners and funded by the National
Park Service. The goal is to develop practical tools and leadership"
techniques that will bring measurable progress to river communities in
ways consistent with the shared vision for the valley. Most costs would
be covered except for some meals and lodging if needed. I can get you a
copy of the application form and more info to be included in your packet
to them by tomorrow if you like. I am requesting that one council member
be a part of this team. They need to be able to attend all 3 1/2 days
during the middle of the week so I know this may be difficult. Please
let me know if you need additional information and if I will be ab~e to
get on the agenda. Thanks.
Dawn A. Flinn
Education Coordinator
Department of Natural Resources
500 Lafayette Road
St. Paul, MN 55155-4046
.awn.flinn@dnr.state.mn.us
51-297-4192
651-296-0902 (fax)
Visit our web site at www.dnr.state.mn.us
Every ocean is the sum total of many rivers, some mighty, some small,
but all contributors to the final outcome.
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Preserving Community Character:
Integrating Nature, Commerce, and Development in the St. Croix River Valley
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February 10-13,2003
River Falls, WI
Workshop Description
This 3 'n day workshop will help teams of community leaders and their public land planning partners from
Wisconsin and Minnesota to develop, promote and implement their own unique gateway community development
initiatives. The workshop will explore significant issues facing gateway communities throughout the St. Croix River
Valley and tools available to address these issues, with an emphasis on building sustainable and complementary
economic and conservation strategies. Six gateway community teams of 4-7 team members from around the St.
Croix River Valley will be selected to attend the workshop. Room and Board scholarships are available.
Workshop Focus Areas
· Historical overview of economic, cultural and environmental trends in land use within the St. Croix River
Valley
· Techniques for mapping the assets of and relationships between St. Croix River gateway communities and the
river that connects them
· Developing a River-wide Vision for the St. Croix River Valley
· Benefits and tools for preserving community character and measuring the impacts of growth and development in
gateway communities
· Opportunities for economic diversification in the region, including wildlife and cultural tourism strategies
· Impacts of public and private land management decisions on community growth and development
· Tools for community-based economic development, land use planning, and strategic natura/resource planning .
· Strategies for building partnerships between communities and land managers
· Developing action plans to secure the necessary support and resources to achieve community planning goals and
objectives
Workshop Instructors
Representatives from private and public sector institutions throughout Wisconsin and Minnesota, as well as from
acclaimed national training organizations will provide focused, timely and region-specific information and resources.
Featured speakers include Ed McMahon and Mark Benedict with The Conservation Fund, and Delia Clark from
The Conservation Study Institute.
How to Qualify
Priority will be given to communities that currently have "planning teams" in place which are:
· In or adjacent to the St. Croix River Valley
· Have diverse community representation and support, including one public lands manager and one elected
official
· Discussing or addressing issues and impacts generated through their relationship with the St. Croix River
· Have the support of their communities and local officials to address these issues
· Looking to develop partnerships with their public and! or private land managers, or bordering communities
· Have representation from both states (MN and WI) on the planning team
To apply:
Please complete the attached Workshop Application Form and return it no later than December 15, 2003. You are
encouraged to discuss your application with a representative from the Workshop Design team prior to submission.
Mail Applications to: St. Croix Scenic Coalition. Address POBox 508 St. Croix Falls WI 54024.
Tel: (651) 674-8240; Fax: (lIS) 294-3330; e-mail: pkytola((YcenturyteLnet
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Preserving Community Character:
Integrating Nature, Commerce, and Development in the St. Croix River Valley
Team Application
Community/Sub-Region
Lead Contact Name
Title
Organization
Street/PO Box
City/State/Zip
Telephone
Fax.
Email
Workshop Design Philosophy: Team-Based Learning
This workshop has been designed to help community leaders, public and private land managers and resource
. partners learn how to sustain the special character of their communities and public lands while managingthe
impacts of changing land uses and building partnerships between communities and land management agencies in the
St. Croix River Valley. The workshop will provide local teams the skills they need to respond to changes in land
use and development, and take advantage of opportunities for positive resource-based economic and community
development. This hands-on course will encourage team-based learning and will produce collaborative action plans
that 1) support communities as they design their own futures, 2) help citizens work together to encourage
entrepreneurial activity that is in harmony with their community's natural resources and character, and 3) develop
collaborations between public land managers, private land owners, the private sector and local communities. For
this reason, participants will attend as part of a S-7-member community team.
Team Selection Criteria
While the mak~up of every team will differ, all selected community teams will have .at least one local elected official
and one public lands manager. It is recommended that the remainder of the team is made up of some or all of the
follv w iUl:); I.,U;)~H1;;;);) ;)C:~lUl 1 C:PH::,culaLivc, lucal iULCrC:iL gtmIp rcpn::'CuLaLive, local conservation organization,
developer, other key stakeholders in the community or sub-region, and representation of both states(MN and WI).
The key is to have a balance of all community interests.
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Memo
To:
From:
Date:
Subject:
Mayor and City Council " . '.' /
Steve Russell, Community Development Director IV'
November 26, 2003
Use of Sidewalks in Downtown Stillwater
Background. At your August 19,2003 Council meeting, staff was directed to review
the situation as it relates to use of sidewalks for restaurant seating. A review of the
subject indicated that the Council. approved three one-year licenses for cafe outdoor
seating on Main Street and Chestnut Street in 1998. The idea at the time was to test
the use of the sidewalks for outdoor seating for a .one year period then to review the
, ", use 'to see if the'useshould'beextended.' This information was brought to theCbDncil'" ....
at your meeting of September 16, 2003, with the recommendation that sidewalk
seating be discontinued and a letter be sent to the two businesses that had used the
public sidewalk for seating. Two letters were sent out to the current ..users.
On October 7, 2003, the owner of Savorie's Bistro, Kristen and Jeffery Klemestruc;l
approached the Council and expressed their concern for the lose of seating in front of
their restaurant. A packet of information was presented supporting the use of the
sidewalk for outside seating including a letter from Chuck Dougherty, Pre?ident of the
Greater Stillwater Chamber of Commerce Board of Directors. Subsequent to the
Council appearance, additional information has been presented to staff in support of
the seating and included'with this staff report.
Analysis. The use of the sidewalks for certain Downtown commercial activities
including cafes can be attractive to the downtown streetscapeand environment. The
use can add color and activity to the street screen. This can occur if there is adequate
space for the primary purpose of the sidewalk pedestrian access. Stillwater downtown
sidewalks are narrow. The City's minimum standard for commercial sidewalk is 8.feet
(see subdivision regulations). This is the minimum to provide adequate public access.
The sidewalk in much of Downtown Stillwater is 7 feet to 9 feet Pedestrian amenities
and necessary public facilities such as signs, fire hydrants,. street, furniture, planters and
kiosks are also located in that space. .
The planning report Desianina Effective P~destrian Improvements in Business Districts
define the minimum sidewalk width in a commercial district at 11.5 to 12.5 feet
. (attached).
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The enclosed ordinance from a community with sidewalk activity regulates sidewalk .
activity and defines the minimum sidewalk width available for pedestrian' walking at 12
feet.
Based on Downtown Stillwater sidewalk width,. it is recommended that the publiC
sidewalk be maintained for pUblic facilities, pedestrian circulatiooand amenities and not
for sidewalk seating or other private commercialuse.
This recommendation is similar to City staff's position in 1998 when this subject was
previously considered by the Council.
Attachments: Staff report of 9-16-03, letters of 10-6-03, submitted informati.onfrom
Savorie's
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SUBDMSION CODE OF THE ~u .& OF STILLWATER
132.1
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(4) Sidewalk and traildes;,n. Sidewalk and
trail design standards areas follows:
a. Widths. All sidewalk widths must .
when installed conform to the Collow-
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Multiple-family area and
public building sites 6 feet
Commercial &reuS feet
" lnduatrialareas 6 feet
rades. Sidewalks shall slope one-
qu "..fanlnch peril'. ay
from the propertyline and the pr0-
file grade may not. exceed eight per-
cent.
e. Sidewo.lksrequired. Sidewalks are
required on all collector or through
streets unless an alternative loca-
tion is approved by the city engineer,
Sidewalks must be placed in a public
right-of-way or utility easement.
d. Prouision for handicapped, Side-
walks must be brought to a maxi-
mum of 11/2 inches above the street
grade of all intersections to facilitate
movement for elderly and the hand-
icapped.
e. MultiU8e walking or biking trails.
Multiuse walking or biking trails
must be eight feet in width with
adequate right-of-way.
f. Walk specifications. . All required
walks must be concrete,'Cour inches
thick,. placed on. a four-inch sand
base.
(5) Public utilities. Public utility standards
shall be as follows:
a. Water supply. Extensions of the pub-
lic water supply system must be de-
signed to provide public water ser-
vice to each lot. as required by the
city water department.
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e. Priuate water and sewer systems. In .
-areas where public water and sewer
service cannot" be provided, onsite
sewer systems and private wells may .
be utilized only until municipal ser-
vices' are available, and only ~ a
modification is granted by the Clty
council. All onsite systems must ~-:et
state PCA requirements as admims-
tered by the buDding official.
d. . Electrkal, telephone and ~tca1herte wi I"
or cable lines, All electn , e-
. . phone and other wire or ca~le trans-
.mittedutility,lines andsermesmust ."".'"'"
be installed underground in a com-
mon trench unless an alternative is
approved by the city engineer.
. (6) Drainage. Standards for drainage shall be
as follows:
a. All surface and und,..&~..Jnd drain~
age systems must be installed to
adequately remove all natural drain.
. age that accumulates on the devel-
oped property. All systems must be
in conformance with the community
drainage plan and alFpiping must
. ' provide complete removal and a per"
'.manent solution. for the removal of
drainage water. The drainage sys-'
temmay include a stonn sewer sys.
. temor.a system of open ditches,
culverts, pipes, catchbasina and pond-
ing ,areas. .
b. The drainage plan must include wa-
terllualitytre8:b"ut 11~~"~sions, at
a minimuui, meeting' NURP pond
standards (phosphorous removal ef.
ficiencyofatleast 65 percent, capac-
ity of 2:5 inches, 24;.hour storm, with
25 percent increase for sedinient.
See city design criteria for more in- .
formation) with sufficient stormwater
holding I..Cl}lClcity 10 meelthe no net
increase design standard for a 100-
year stol!ll.
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allow people to comfortably select their
own walking speeds or to walk in
groups without bumping into other
pedestrians. However, determinin~
how wide this walking space should be
is more complex than it may initiall~'
appear. ~Idewalks are dIvided intQ.
Imaginary lanes: next to the store
Windows is a lane abo~t tWo to th re~
feet 'wlde willcn is''viewinq Space"
used by window shoppers; at the curb,
people generally allow It teet between
th~rns~/ves atH.I C1l1y lr ees, sIgnposts,
trattlc signs, etc., thus creatir.g a
second lane; In between IS the "walk-:'
ingspace.r" inere is a mln'lmum de-
sirable width for this walking space.,.-
eight fee1, or tne amount of space n,e-
cessary for two pairs of oed~strian~ to
pass each other comfortably. There is
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no sucn rUle ot thumb, however, for
~~i:.~~2m',1R'5m'-~ f
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Window,
Shopping
Lane
Sidewalk lanes for pedestrians.
Circulation
Lane
Amenity
Lane
the maximum width of a walking space;
but having too much space is just as
undesirable ashaYiQg .too,r,Jittle..Too---
much space makes a sidewalk seem
"empty," because people are distrib-
uted over too large an area. This
occurs in many pedestrian malls,
particularly during times of . day when.
the number of users is low.
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Too much space for pedestrians may be just as undesirable as having too little.
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,'.f .' ORDINANCE NO, ,:003-08
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.... h. i Within the above height and step back requirementS, certain exceptions may
. be consider~ wher~ the resulting design would add significantly to achieving the DOY:Jl1town .
Recovery Plan desigJj.goals.
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2. Buildito Lines and Setbacks
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To ensure matPacirfAvenueand theeast-we$tstreets~respatia1l:y welldefine~, allde)ieloPIIlent
mUst be built to the 1f"'jo'~.~J line of the street. The following exceptions to this condition are noted:
~ ! Setbacks of up to i2 feet i~ depth are permitted ~long the northempropeItY"
line of Cathcart Strdet, if such setbacks are intended to provide active outdoor uses (e.g., outdoor
dL'ling or public seatFg) oriented to the street. '
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b. Minor ground.level storefront setbacks are penni~ed within the provisions
of the storefront .2 nd . b~lding fa)ade standards ,~d . guidelines discussed below. R~cessed
storefronts up to si:~ feet in depth and twenty.five feet in length' may occur where a designated
outdoor use, such asl an outdoor cafe, is an integral part of the retail business.
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3.. Pe~anent Projections into the Public Right-of. Way
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Jtis:notthe,iii~ent df tbE:l'lan tocr~ate ::l hard edge between the public and private realms. Rather,
I""" ,,,. ,," ..._,-,.. ..,"..,',,, u'''. ',.,"'_' Coo',,''',, ',.' " ,..,.__........,._,-.','.,..'...."_..... "'.,..:,.....p':..,...,'\.,....'...',.:......_,.,..,'.,.,,,.,.".,."'...-,."...:....,..,"',__:.., _,-",..", ,'.,;....-."._c.-,...,.-.-
building facades ajnd storefronts that are varied and that promote activity and '.' interest'. areh
I'. " encouraged. Projec'j,ons into the right-of-way are allowed within the guidelines described below.
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Pacific Avenue anksome of the east.west streets (e.g., Ch~ch Street, Walnut Avenue, Cat'lcart ·
Street) will include opportUnities for the extension of retail and restaurant activities into the public
right-of-way. Thcsy extension areas will be mana.ged by the City and its designated agent througl1
revocable licenses [rs.ee Se~on 24.1 0.23.40 o~ the Zoning Ordinance]. The follO'.vmg guidelines
shall govern. the phYSical deslgn of these extension areas: .
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a. I Types of Uses. Designated extension areas shall be confined to uses that
add activi1y and c4>loI to the street; pennitted uses shall be limited to outdoor cafes) food kiosks
or C~S, or the selling of flowers, produce, and newspapers/magazines, unless otherwise
approved by the C lty Council or its designated agent.
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b. Outdoor Cafes. The extension area for cafes shall project no more than 12
feet from the prop erty liIieinto the publicdght~f-way ,and in no case shall a cafe extension area
. result in a public ratk way of less than 12 feet the elevation of the ex.tension area shall be the .
same as the publf. sidewalk, and shall meet ADA. acces$ibility standards outlined below. No
permanent structures will be allowed within the public right-of-way, with the exception of ADA-
complying bame1 s. If a separation between the cafe and the promenade is desired, this shall be
achi~ed throug}, low planters that could contain, colorful flowers or a low hedge not
pennanently afii:~ed to the sidewalk.; the maxim\1m height of such planters (incJudingthe
planting) shall be no ,more than four feet Planters shall consist of high. quality durable materials
of a weight and rrassthat will discourage theft, vandalism or easy movement.' /J:. canvas awning
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will be penn tted to extend over the full depth of the cafe extension' area; no columns or .
. supporting pofes win be pennii1ed within the public right-of-way. Awnings shall comply ~
the design ~d height guidelines prescribed below~ The use of removable umbrellas WIthin
sidewalk exte lSion areas is also encouraged, provided that SCVen. feet of clearance is provided
from the sidewalk. Removable wind screens that are of a transparent material and that are an
integral part ~f the planter will be permitted to extend the seasonal use of the cafe area. SuCh.
screens shall ~ot exceed a height of six feet and shall be separated from. rl1e awning to provide for
I air movement.1
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'c. Rerailing Uses. Retailing uses witlnnextension zonesshaUdbe limited to
the sale of nc\!spapers and magazines, flowers and produce, unless othe1'Wise approved by City
Councilor its iesignated agent. Such extension areas should not exceed 6 feet in depth, unless it
is detennined jdlat such depth is necessary to achieve the desired pedestriat,tobJectives for the
street, and in 90 case shaH an extenSion area result in a public promenade that is less than 12 feet
in depth. Mercpandise shall be displayed against the shop front and be oriented to~d the street
Qn tables or s'$nds' that do not exceed four feet in height. No separation (e,g., planters or low
walls) between the merchandise and the street shall be pennitted,
:J. Furnirure. All fhrniture (e.g., tables. chairs, retailing stands) shall be
durable, welI.nraintaioed, and of a ~gh quality, suitable for o\.ltdoor use; such fumitureshould be
light, not heavt or massive in nature, to ensure that it does not visually dominate the street. All
furniture shall ~e approved by City Councilor its d~signated agent. .
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':. Design Materials. 'The design materials and Colors used forchairs,tables,
display stands, lighting, and other fixtures (including umbrellas aod awnings) shall. be generally
consist~nt with both the architectural style and colors used on the building facade and the quality
of fix"tures alon ~ Pacific A. venue.
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~ Lighting. Lighting shall be incorporated into the facade of the building and
shal! complem~t the style of the building. Lights on buildings shall not be glaring to pedestrians
and should illuPlinate only the extension area and the activities' within. General illumination
should be ~t S I footcandles, . with a maximum of 10 footcandles. Table lamps or candles are
encouraged in :afe areas. Wired electrical fixtu~ Will be allowed outside the face of the
building, if cOJliamed within the semi-permanent barrier allowed for care ~;ltiension areas and if
installed by a li~ensed electrician. A lighting plan must be approved by the City Councilor its
designated agent.
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gl Sidewalk Cleaning. The sidewalk area within the Retail Extension Zone
shall be cleaned land maintained by the licensee. The area shall be cleaned, at a minimum, daily
and shall be steatm cleaned as needed and appropriate, to maintain a clean, sani1ary and ,attractive
environment.
\
I
~stinctive Architectural' ElementS.
i
Towers, cupoJasJ chimneys, donnet'S, spires. flag poles and other architectural elements wilJ be
allowed on a COni litional basis. if they can meet the following criteria:
C
01.
18
.
\
\
.~
()
l
,,;/
MEMORANDUM
,.
To:
Mayor and City Council
From:
Sue Fitzgerald, Planner
Date:
September 16, 2003
Subject:
Sidewalk Use Permits
.
Sidewalk use permits were discussed at the August 19,2003 Council meeting. Council directed
staff to review the subject. After reviewing sidewalk widths in the doWntown area and the
amount of pedestrian traffic in the summer, it is staffs recommendation that Council discontinue
issuing sidewalk permits for.city right of ways. Another issue.connected with .the permits is witlJ....
food and beverage being served on the sidewalk. Some of these restaurants serve alcohol and ..
their liquor license does not permit this.
Two businesses currently have tables on the public sidewalk. Although their licenses have
expired (see attached). It is recommended that the City senda letter to the two businesses
informing them that restaurant seating on the public sidewalk will notbe permitted in 2004.
Recommendation
Discontinue restaurant seating on public sidewalks due to lack of space for seating and
pedestrian traffic.
'.
.
.
.
.
.. -'t''''''''
October 6, 2003
Kristin Klemetsrud
Savories
108 North Main Street
Stillwater, MN 55082
Subject:
t<o :t
Permits for Sidewalk Use
DeaiMrs. Klemetsrud:
At the September 19,2003 City Council meeting, Sidewalk Use Permits were discussed and
Council directed staff to send notices to the business owners'that have outside tables on City
right of way. This use will discontinue in 2004.
After reviewing the sidewalk widths in the Downtown area and the amount of pedestrian traffic
in the summer, Council decided that the public sidewalks were too narrow for table use and
voted to discontinue sidewalk permits for restaurant seating on City right of way starting the year
of 2004. The permit you received was granted for one year, 1998, see #7 on the attached
license.
If you have any questions, contact me at 651 430-8822.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
MUNICIP ALLI CENSE
.
The City of Stillwater, a Horne Rule City of the Third CI?ss("City") hereby gra,nts a
license' to Savorl~s 6~ the foli6wing:te'tmsandconditioIls:':~' ':. ..,:' .
1. The sidewalk that is subject to this license is an area described as follows:
Sidewalk in front of b6siness at 108 N. Main ~t.
(Sidewalk).
2. Savories and its invitees are granted a non.,exclusive right to use the Sidewalk
including the right to place tables and chairs on the area of the sidewalk immediately adjacent to
the owner's property.
3. The rights granted are non-exclusive and are subject to the superior right of the City
who may, at any time, preempt any rights granted by this license for any public purpose.
.' .
4~...The sidewalk must;be used in a man:nettharwill nO(ihtheopiiii6ii 6f tllepoHceClller'....'
block or impede pedestrian traffic. The area must be kept free of trash or garbage and regularly
swept. Any equipment must be movable and taken insideifhigh winds or other bad weather
. threaten to blow the property about. The City reserves the right to require the property be taken .. .
inside at closing. .
5. This license is granted on an "atwill" basis with no assurances of renewal, and no
vested rights of any sort may be obtained by use of the sidewalk hereunder.
6. The City reserves the right to impose additional conditions on this license,. if needed,
to protect the health, safety and welfare of the City.
7. This license will be in effect for the 1998 tourist season and will terminate, if not
sooner by presumptive public use, on December 31,1998.
,', .'. . . ::8. In view of the unc;:e~aip teimof ihe'}ice'nsean.d the limited ~igh~s:granted, no H~e.nse ,'. .
'feewill be charg:edfor:theyearI998.:' : . .. '"
9. That the licensee must insure the property in an amount of at least six hundred
thousand and nolI 00 dollars ($600,000.00) of combined limits and must name the City as an
additional insured on the policy "as its interest might appear" and must provide the City with a
Certificate of Insurance evidencing such coverage.
... ...
.
"
.
s
Honot'lble )'ly Kimble M'lyot 'ln4 City Council:
By tecommen4'ltionper yourst'lff 'It the City ofStillwciter pl'lnning
elep'lrtment ( 'lmrequesting'l review of the issue eliscusseq 'lf yourcouncil
meeting on September 22ncl, 2003. At this meeting the city council
broughtforw'lrq the issue oft'lbles 'lnel chclits on the siqew'llk of the
historic elistrict of elowntown Stillw'lter. App'lrently it wqs eleciqeq th'lt
permission for this type of outeloor se'lting shoulel no longet be 'llloweel. .
S'lvories Bistro h'ls been 'l locqlly est'lblisheel inelepenelently dper'lteel
rest'lut'lnt for ovet 12 ye'lts. For over? ye'lts we h'lve h'lel, 4. t'lbles 'ln4 8
ch'lits - h'lving receiveel permission from the city to elo so.
To my unqet5t'lnqingwe 'lre one of only 2 est'lblishments th'lt'h'lve .
'lskecl 'lnel teceiveel permission for the 'lbovementioneel outeloorse'lting.
.
I believe th'lt the city - through the communic'ltion with the council
member of the clowntown 4istrict- h'ls 'l responsibility to notify
businesses if 'lncl when 'l p'lrticul'lr issue might be 'lelclresseelth'lt woulel
'lffect theit 'lbility to continue to go 'lbout"business 'lS usu'll". As 'l . .
business opet'ltot we were not notiNeel th'ltthism'ltter W'lS'lt issue nor -
W'lS there 'lny cliscussion of the inclepen4ent(qctotS nor speciNcconcerJis
th'lt predueleel this issue being eliscusseel by the council. My inquiry of
the pl'l'nning elep'lrtment st'lff inelicqte4 th'lt thereh'ls notevet been 'lny
type of com pi 'lint reg'lteling my rest'lur'lnt - nor myt'lbles'lnel ch'litS.
.
I knowfor'l(qct - 'lnel will submitn'lmes of custometS who request 'lnel
support the continuecl presence of these tqbles 'lncl chClitS'ls option'll
se'lting for the short peri04 of12-15 weeks eluting thew'lrm we'lthet
months in the upper Miclwest. As one of 'l sm'lll h'lnclfulofte5t4ul'"qnts
who clo not h'lve ptivqte out4oor se'ltinY'ln4 the ONLY full serviee
rest'lurqnt north of the Chestnut brj4ge crossing - you 'ltein effect
putting my business 'It risk. After An expensive interior renov'ltion, 'In
economy th'lt h'ls clepleteel the resources of m'lny inaepenclent business
F
business in this community. This seems to be the very opposite of the
mission of the ch'lmber of commerce.
If our I'lst request m'lqe 'It City H'lll is 'lny inqicqtion - itbegins to look
'lsthough the City's commitment to Dusiness qoes not includethe
willingness to m'lint'lin ongoing vit'll business -r'lther" to give every
opportunity to new unctevelopeq businesses - tothepotenti'll qetriment
of those who h'lve struggleq long 'lnq h'lrq to builq 'l5uccessful entity.
.
At best:lh'lve serious issue with the ''lck of gooq communic'ltion 'lnq
willingness of the city council to get into the est'lblish ments' 'lnq see first
h'lnq wh'lt their constituents 'lreqoing. I h'lve yet to h'lve 'l single
council member 'lqqress me 'lS 'l business owner reg'lrqing m'lnyofthe
issues th'lt {qceret'lilers'lnq service proviqers in our city: My contention
'lS 'l ch'lmber member h'ls been for the P'lst 10 ye'lrsth'lt the 'lcrimonious
rel'ltionshipbetween.the city council qf)qthe DUsiriess cOmmuoity
prevents Stillw'lter from being truly the "best it cqn be" - 'lS thereh'ls
never been he'llthy qi'llogue or cooper'ltion between these two groups.
.
Anqwith this issue, I see this 'lS 'lnopportunity for both siqesto work on
'ln issue with some perspediveth'lt coulq le'lq to 'l new level of
unqerstcmqing 'lnq communicqtion. Icqn only hope th'lt the council
unqerst'lnqs the position th'lt we t'lke 'lS business oper'ltors - 'lnq is
willing to 'lllow qiscussion. We h'lve q'lt'l 'lnq support to present 'It the
next meeting of the city council 'lnq we wouJq'lppreci'lte h'lvingour
opportunity to be he'lrq.
5i.cerely ~
. 1fu --
~istill & )effi KI
SAVORIES BISTRO
651.430.0702
.
.
..
TO: MAYOR JAY KIMBLE & MEMBERS OFTHECllYCOVNCIL
RE: INFORMATION SVBMIII t.D BY SAVORIES BISTRO
PHOTOS - of vqtious public -qccess me-qsutemen"ts thtoughout ,
the histotic qisttict
PETITION - utiliZeq fot 1 (one only) 5 q-qy petioq to collect
sign-qtutes of inqiviqu-qls who -qte intetesteq in
m-qint-qining -qccess to public seqting
Lt.11 ER OF SVPPORT - Ftom the Gte-qtet Stillwqt~tAte-q Ch-qmbet
of Commetce
.
I will -qlso h-qve -q ptesent-qtion to give council in person the night of the
public council meeting
I woula -qlso like to go on the tecotq inqicqting th-qt while I h-qve
ptesenteq photogt-qphs of othet businesses utilizing public sp-qce .... -qnq lot
-qte-qs whete public -qccess to the wqlkw-qy is fut lessth-qn th-qt in ftont of
S-qvoties th-qt it is sttictly to m-qke -q point of equitqble sctutiny - -qnq qoes
not in -qny Wqy teflect qn opinion qbout othet inqiviquql's tight to this
s-qme -qccess - at whethet ot not qny othet business benefits ftom the
-qbility to utilize this sp-qce.. .only th-qt the situ-qtion exists.
I h-qve qlte-qqy submitteqto the Mqyot -qnq to e-qch council membetthe
lettet ftom the Gteqtet Ate-q Ch-qmbet of Commetce inqicqting support:
fot S-qvoties Bistto to continue to ptoviqe outqoot seqting. One copy is
induqeq in this p-qcket shoulq qnothet one be neeqeqtomqke qqqitionql
copies fot the tecotq.
.
/
p.o. Box 516 · 106 S. Main Street · Stillwater, MN 55082
phone: (651) 439-4001 · Fax: (651) 439-4035 · www.ilovestillwater.com
.
October 7,2003
To: Stillwater City Council
Mayor and Council Members:
It has come to our attention that on your agenda for tonight's meeting is
Savories Bistro's request for continuing their outside seating. Our Board has
made the foll()wingstatement:
"The Board of Directors of the Greater Stillwater Chamber of Commerce
strongly supports Savories Bistro's request to continue outside seating for . ..
the summer season 2004. We also appreciate the continuing and further
improving of communications between the City of Stillwater and Stillwater
business community when issues such as this directly impact 'a business'
continuing viability."
. . / r: '
~k71
. Chuck Dougherty, Pres.
GSCC Board of Directors
.
.
.
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.,
We, the undersigned, are in full s~J!'port of Savories Bistro
being .allvfvcd to continue offering the nominal seating for.8
patrons in the space for which they bavepreviously been
licensed/peu.ldtted. .. " -.,
NAME '
ADDRESS
.PHONE
(~Y- ~. . _ - . ij1J/)'fI.~?lii(F!,;,,,;-;;)1Jf: '1/ ? -;
I~..)(uh '~i:it;J;lt;7fiJ~9;!o.U~
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1'J' ~~ - ::lb't 3 "~~M~./.m,v., f#/J
I} AM" ,JAflPc 1054 bGLAt-J(J lofJlL-r 1,-;$17L'-WA-~ 21-5 -(fI z:f
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M...A1"r MooLE- l{)~4 IJEt-IWO crS 77L(.WA-rr:=..L. :'Z?-.r.'b21-
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~~SI>Y tr'va.et ~u,())C~ ~ ~~, .n1AJ (,&~77" - '2.Y'I 1i
~ JOh'4\~OIl .t..~ no lo.kt.~ J M.N lDS\-l\"Ut- 3t{.,So
fv\~Ke ~ \ \ ~ no lo.~ S, f\A'" &,~\ -4'2..Co-:3'-l-$o
~t\ \. ~ tO~. '. llf's"" IUJ~' ~ 439 ft ~I
Dou~ i'=j3rj,~. S/2b, I..). SUbre. 1"7" t;L::. bsl -'&.!J-~l>
~~~wcl1nA ~610a N. ShDreTnt,iI to'51 ,t/"t.I-~SO
5.ta# f lit. " '( 'fi!"){ff/V' :l?lde Wes.'U"'f<- h ~ I -.2/1-" HiJ Y
- C'J~/.< e, ~2.3f+5Ih1dl<.//,AU"r'-z2A./L t"J- +gcr-?'~
f1 ),4;dtri~ ifft,~d# '2- ~f~5Jf/.V}'JI.J;'e~~jL (, n -=t3tJ-9)!s'"c:;I
~ ~e..<., 'V?q~._ 7)(i)"~.I/~. . {,s(,.('1(-~
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_ (2 i~.\) (P e-::tY1 Q ~ DO f\USr.. ,( ar>e.LoL4"".h, ~30 --cr2 9Y
L~ - I
............;:";."...,~;'~'~c.!.;;[;:=:;:~~~;!~
We, the nndersigned, are in full s~pport of Savories Bistto '
being alluvved to continue offering the no~inal seating for. 8:
patrons in the space for which theybaveprevio1ls1y,be~n
licensed/peJ. J.J.Jtted~
.
NAME ' ADDRESS .:PHONE
~ <%-~ ff'~df~!WJ/~.' /J3~;;~/??
:ftM)tUPf~~!L HoLalrWA^0Po &x ~ frY17IM1/ligI41 I';i;-:J&~!:~/;);)'
?~fi!ii :~f2~~~ i~~!I~
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,I, i:N^Aj~~~9MLh t;'?L~~~<Yj1j-?1t~~i:A~~tf)J7'f-h" ~..1'-
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I foe~ 1: \lV\m.. -' lsl..1{ff-7f88,.
l' MIJL'i. d.e.L ~ C..:r , OtJ:LCJld;)/J . MAl ~S/ ~Ol ,/tJ7CJ
it 1-' ((
/~~ r IS:J~~!\/ ~?j?~~<fl.- ~ ~q--c)l,l{
1(~5 Mihril tL LL.ALQ;J J)itJ1:tf~ 430-?2!/h
t:.,i~ ~v.;1 FIt iTTJ)lli~ M/ft! ~ l{&f"sY39'
.~. ," <(J!;~t:l:rx~:tr?"u.w~~,/I?J/~<~z.,{J'IiiJ.
. "71UifF) 9. 7..1!L L J!,j;.) .4iJk;;lil,~f1' .m.-()m
-
\ '
We, the undersigned, are in full support of Savories Bistro
being allowed to continue otferingthe nominal seating forS
patrons in 1;he space for which they ha:yepreviously been
licensed/peu.l.litted~ '.
NAME ADDRESS ,PHONE
P ~ d'fi.~!f;t4';,C-<~fl!;. ~5.r.l9.L-/6?r
/ J ~ .4;t:u.A.~t MAl '..ss();;;.;,,;.~~,..,.;,;j,:;::..
. ~/ . . I ~ .~qo Mr~~'''''4' \,).A. ~.. '11 .~~i'\c~it~f}i~..f.,..'...-Lf3.0-I()OO .
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,-r J' Wf)/IAiq & 0</ ~...... '>' ...... .... ...... '. . .~t{t:J r b .
. /'. Oi~\.'~~. \L~ ~4. ~~.4"'.:Ii.;;.~~r.?1... \..\.wp. ..w. .:r:J:h....W6.... '11./'11:
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.
.... .,
. :,'-::ci',:,f~::';:r;t~f"",~~~i
~.
We, the undersigned, are in full support of Savories Bistro
being allowed to continue offering the nominal seating for.8
patrons in the space for.which . they have previously been
licensed/pe.l.l.l.dtted. . " . ,
.
NAME . ~ADDRE~~ . " .PHONE
,frmtv ~/V;V 1m))!:>. .mJ.; u$I-43fJ./A35""
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~(( 'jl'e~r ,'.rk 1;1-/ tj tbq lfJVSfU'. ~v ",';/-1/30 X3' u. I
o~j~,(t:L ~ I 2I,~p., tr:1f}.1ltMd-fJ~<(Jd;. &~/- 76Z-83ct?
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.
.
..
We, the undersigned, are infull s~pport orSavoriesBistro
being'allowc,d to. continueoff~~.tl!S:!!gmina1s~ating for8 .
patrons in the space for which.:they:~v~:p:rSy!.ously been
licensed/pel. l..uitted. '.;,::;;\
::"'t',;:'I:;
< ',;:., '" ",,-: ~,';,
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NAME '
. rllaw~
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ADDRES~ .'Ai .PHONE
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STORM RECORD
Jason C. 8 2 10 3 1 Grader
Jeff J. 8 9 30 Grader
.effM. 8 7 15 32 Grader
JeffD. 8 4 12 27 Loader
Billy V. 8 3 11 3 Truck 14 14
MikeH. 20 9 29 28/12 loader/truck 22 11 11
Bob T. 8 6.5 14.5 12 truck 15 15
Dave F. 20 10 30 29/3 loader/truck 48 22 26
Tommy B. 20 6 26 15 truck 30 23 7
Mike K. 8 5 13 4 truck 21 21
Chad R. 16 6 22 17 I-ton 10 10
Steve W. 8 5.5 13.5 13 I-ton
1 140 65 205 160 116
Comments: Because of the pavement temp & wet snow the roads tured into ice with car traffic, we had to treat the roadways a few
.mes as well as replow as salt began to work and temps rose to keep roads clear of slush & ice which took extra man hours and material.
TOTAL
44
Completed by: Nick Chaves, Assistant Superintendent
Name, Title
CEAM Municipal Project of the Year Award for 2003
Nomination Form
(Please type or Print '- Use Additional Sheets asNeeded)
Send completed application to Rebecca Erickson, League of Minnesota Cities
145 University Avenue West, St. Paul, MN 55103-;2044
Deadline is November 26. 2003
1. Name of Project:
Stillwater Trout Stream Mitigation Project
2. Name and Address of the following:
a)
Municipality:
b)
Prime Contractor:
c)
Design Engineer:
. City of Stillwater
216 North 4th St.
Stillwater, MN 55082
Contact: Klayton Eckles, City Engineer
I MJ. Raleigh, Inc.
I P.O. Box 261
I Stillwater, MN 55082
I
I Bonestroo, Rosene, Anderlik & Associates, Inc.
I 2335 West Highway 36
I St. Paul, MN 55113
I
3. Brief description of project (photographs and renderings maybe submitted if desired, but may not be
returned).
Project Summary
The Stillwater Trout Stream Mitigation Project protects Brown's Creek'-':'a
state-designated trout stream-from stormwater impacts generated by the
City's I800-acre Annexation Area, and succeeded in reconnecting the
creek with its historic upstream watershed.
The project
allowed for
development of
approximately
1200 new housing
units in the City's
Annexation Area at the urban densities proposed in its
Comprehensive Plan while protecting the creek, restoring
significant natural resources, replacing lOa-year old
infrastructure through the downtown area, and developing
trails that connect Annexation Area neighborhoods with
downtown.
McKusick Ravine before improvements.
The project was completed in two phases from 2001 to 2003
for $5 million.
The project protected Brown's Creek from development-related
stormwater impacts and provided public benefits such as new
housing, parks, trails and this .creek" in McKusick Ravine.
,/
CEAM IV.lunicipaI Project of theY ear Award for2003
'.< .... Nominatiou}?orm, .'. '.. .
. (Please type or Print - Use Additional SheetS as Needed).: '0
Send completed application to Rebecca ErickSon, League'of Minnesota Cities
....145 University Avenue West; St. Paul,MN 55103-2044
" " ,.' Deadline is November 26. 2003 . ,
The Challenge
In 1995, the City of Stillwater completed its Comprehensive Plan. The plan called for,;mnexing 1800acres west of
the existing City boundaries and developing it for residential, commercial and industrial land uses at urban densities,
1200 new housing units were planned, and 80 acres were reserved for industrial and business development.
However, the entire Annexation Area drains to Brown's Creek, a state-designated trout stream. Under state rules,
trout streams require the highest degree of protection from stormwater impacts.
The stream corridor also includes several rare plant communities and rare species habitats that depend on the
coldwater stream for survival. To develop the area according to the Comprehensive Plan, measures had to be taken
to prevent impacts to Brown's Creek.
The Solution
The City of Stillwater chose Bonestroo to complete an Alternative Urban Areawide Review (AUAR) for the
Annexation Area to evaluate potential development-related environmental impacts, The AUAR created a Mitigation
Plan to protect Brown's Creek and other resources as the City's proposed development occurred.
The cornerstone of the Mitigation Plan was Bonestroo's proposal to divert the Annexation Area's stormwater away
from the creek and its ravine through McKusick Lake to the St. Croix River. Bonestroo also pr?I>osed restoring the.
historic channel of Brown's Creek by connecting the lower ravine with the stream's upper watershed to allow for
trout migration and spawning (the channel had been altered in 1846 to accommodate milling operations in
downtown Stillwater).
The map above shows the following components of the Trout Stream Mitigation Project:
A Mulberry Point storm sewer modifications - at the outflow to the St. Croix River.
B Phase I utilities improvements - infrastructure was replaced through downtown Stillwater.
CEAM Municipal Project of the Y ear Award for 2003
Nomination Form
(P1easetypeorPrlnt... Use Additional Sheets as Needed)
Send completed application to Rebecca Erickson, League of Minnesota Cities
145 University Avenue West, St. Paul, MN.55103-2044
Deadline is November 26.2003
C Phase II utilities improvements - improvements included adding a stormwater
pipe through the McKusickRavine, repairing existing sanitary sewer
infrastructure, creating a "creek" and trail, and restoring woodland plant
communities in the ravine.
The new McKusick Lake outlet
handles increased stormwater
flows. (0)
For extreme storms, this weir at
the north end of McKusick Lake
directs overflow to a wetland. (E)
D McKusick Lake Outlet - the outlet was replaced
to handle increased stormwater flows from the
Annexation Area.
E McKusick Lake WetlandlWeir -the existing dike
was modified and a weir was added to manage
stormwater flows. A new 500-foot boardwalk
connects trails between McKusick Lake and the
Annexation Area.
F Brown's Creek Diversion and Channel
Restoration at the Golf Course - a storm water pipe
was installed under Neal Avenue and the historic
creek channel through the Oak Glen Golf Course was
reconstructed.
G Diversion Structure - a major diversion
structure was created at the Zephyr Railroad
tracks. The structure diverts all stormwater
flows up to a 3-inch rainfall away from
Brown's Creek.
H Long Lake Channel and Outlet
Modifications - These elements handle
stormwater flows from the lake to the creek.
A new stormwater pipe was
installed through downtown from
the ravine to the river. (8)
Flow is directed to McKusick Lake through
this channel. (E)
Coordination Issues
The project included extensive coordination and partnership with natural resource agencies, neighboring
communities, local lake associations, the Brown's Creek Watershed District, and local residents.
The 30-member Technical Advisory Committee for the AUAR included representatives from the Minnesota DNR,
l\1PCA, Brown's Creek Watershed District, Washington SWCD, Washington County, Stillwater Township, Trout
Unlimited, five private developers, and local lake associations as well as residents.
The project also included special studies of impacts to McKusick Lake and Long Lake that involved local lake
associations, residents, and the naturalresource agencies. Meetings where held with neighborhood residents in the
McKusick Ravine area to discuss the improvements.
Funding
Major funding for the project was provided through impact fees to developers in the Annexation Area. The
Minnesota DNR built the trout stream channel restoration through the Oak Glen Golf Course in partnership with
Trout Unlimited, using funds from the Legislative Commission on Minnesota Resources (LCMR) and volunteers.
4. Date project was substantially completed - completion date contained' in contract, including time
extension granted.
The project was completed in June 2003 - the completion date identified in the original contract.
CEAM MlI~ici})~IProjectofthe Year Award for.2003
.........i>..... ..>m ....:Nolllin~ti()n Form
(please type or }>>riot ...;Usei\dditional Sheets as Needed)
Sendcomi>leted applicati()J)~R.~becca Erickson, League of Minnesota Cities
. 145 University A~enlle West,St. Paul, MN 55103..2044
. . Deadline is November 26. 2003
5. Public benefit and service nature of project.
The project provides a variety of benefits and services to the public:
· Brown's Creek is protected from development-related stormwater impacts. The natural resource agencies
required that stormwater flows to the creek be maintained at pre-development levels. The diversion system
meets this standard up to a 100-year storm event.
. A high quality resource was improved. Restoring the
historic channel improved the trout fishery in Brown's
Creek.
. Recreational amenities were developed. The project
included constructing new trails in the Ravine and
along McKusick Lake; creating the "creek" amenity in
the ravine, which uses storm water from the
Annexation Area as its source; and developing the new
boardwalk trail that connects neighborhoods east and
west of McKusick Lake.
. New housing was created. The diversion allowed
development of about 1200 new housing units in a
variety of price ranges in the Annexation Area, as well
as business and industrial areas.
The new trails constructed alongside the creek have
been very popular with area residents.
. Aging infrastructure was improved and replaced.
Infrastructure through the ravine and downtown
Stillwater benefited from the project.
6. Design characteristics and features or innovations.
Project designers faced major challenges in predicting and managing the large volume of stormwater to drain from
the 1800-acre annexation area at full development. They had to meet agency standards fortrout stream protection,
answer area residents' demands to protect other resources such as McKusick Lake and its wetland, and devise a plan
to route water safely through existing urban and historic downtown areas.
Design challenges and responses are described below:
. Developing the diversion system design required sophisticated hydrologic
and hydraulic modeling. Bonestroo used both XP-SWMM and Hydrocad
software to model the proposed diversion system, determine impacts to
the creek and other resources, and size system elements. The analysis
included the first use of XP-SWMM software anywhere in the U.S. to
model a full year of storm events in a large watershed.
. The stormwater system includes several structures that manage runoff
from the Annexation Area, including a headwall diversion structure and
pipes at the Zephyr Railroad tracks, the weir and dike system at the north
end of McKusick Lake, and a new outlet at the south end of McKusick
Lake. Each of these structures had to be sized to maintain an existing cool
baseflow from spring areas to Brown's Creek, and allow for overflow in
large storm events to prevent flooding while diverting flows to the St.
Croix. Intensive modeling and complex design decisions were required to
design the whole system and balance the flows at each point.
. The system needed to hold back stormwater above McKusick Lake when the St. Croix River is above flood
stage, without flooding properties along the Lake or upstream. Designers also needed to keep normal lake
levels near those desired by residents, and minimize "bounce" during storm events.
The weir helps manage runoff
volumes from the Annexation Area.
r
CRAM Municipal Project of the Year A ward for 2003
Nomination Form
(Please type or Print - Use Additional Sheets as Needed)
Send completed application to Rebecca Erickson, League of Minnesota Cities
145 University Avenue West,St.Paul, MN 55103-2044
Deadline is November 26. 2003
Stormwater infrastructure design through the historic downtown area involved repiacing the existing
system, including pipes running under City Hall, The new system utilized a more accessible route under
Mulberry Street. The design also needed to accommodate the existingfloodwall at the St. Croix River. In
response to the lack of records available for the 100-year-old
infrastructure, designers managed uncertainty by developing two
complete sets of plans to consider directional drilling vs. jack &
auger approaches to install 600 feet of new 24" stormwater pipe
in Mulberry Street through downtown Stillwater.
Design of the 500' boardwalk through the McKusick wetland
was also challenging. The boardwalk piers are buried up to 75
feet to provide solid support for the boardwalk, and the
boardwalk is arched at the south end to allow lakeshore residents
canoe access to the lake.
The trout stream channel realignment portion of the project
involved extensive use of bioengineering. The channel was
designed with the same sinuosity of downstream sections that
already held trout. At a number of locations, plunge pools or
ripple structures were constructed using boolders. Targer'66t
balls and stumps were placed along the outside edge of the bends
on the stream channel, These protect the banks from erosion and
add trout habitat (lunker logs). The channel was lined with river
cobbles and the sides were planted with willow and dogwood
stakes to help prevent erosion and provide shade for trout.
The stream channel and storm water diversion pipe were
constructed within an existing golf course. The design met the
golf course's approval by completing the construction during the
off-season and reconstructing the course to enhance play. The
channel is also in close proximity to a functioning railroad line
and the design had to meet the approval of the railroad.
Due to the large number of curves in the channel, the creek crossed an existing trunk sanitary sewer line 11
times. There was often as little as one foot of separation between the sewer pipe and the stream bottom,
which resulted in the need to construct a unique sheet pile and concrete cap for the sewer.
.
.
.
.
.
Boardwalk construction involved burying
piers up to 75 feet deep to provide solid
support.
The new Brown's Creek channel was
created by the DNR using extensive
bioengineering techniques.
7. Construction management scheduling and control techniques used.
. A major challenge for this project was financing. The project
involved obtaining new state legislation for the Trout Stream
Protection loan program. The project was paid for via impact
fees from developments. Because the project's timing
required upfront money, the project was bid in phases. Loans
were obtained from the State to finance and construct the
project prior to full development.
. Construction scheduling was important for all phases. The
golf course required fall and winter construction to avoid
impacting golf course revenues. Constructing the boardwalk
required winter construction so equipment could access the
area via the ice. Installing the diversion structure was ;onstruction in the ravine area took place in the
completed in conjunction with the development, and then fall and winter to avoid major precipitation events.
installed in cooperation with the developer's contractor.
Because construction in the ravine area needed to avoid major precipitation events, much of this work also
took place in the fall and winter.
CEAMMunicipalProject of the Yeari\ll'~[~i~or2,003
i" . .... .... NOIninatioIlForIl!?(;'>',. .
>.' ..........(Pleasetype or Print- Use Additional Sheets.asNeeded) ,.'>>i>i. ....
Send completed application to Rebecca Erickson, ~ague .of Minn~taqties
. 145 University A venue West, 81. Paul, MN 55103-2044 . '.
Deadline is November 26. 2003
· City staff helped perform project management tasks and provided neighborhood contacts. This provided
opportunity for public input and [ulletime management.
8. Environmental considerations - summary of steps taken to protect the environment' during construction
and compatibility of finished project with the pre-existing environment.
.
The purpose of this project was to protect and enhance an existing trout stream. Recent studies by the DNR
show that this project has not only maintained the downstream trout stream habitat, but that trout now
reside in the new channel. A macro invertebrates study has shown this new channel section is viable for
trout.
.
Neighborhood discussions indicated the oak woodland along the ravine was an important resource to be
protected. Therefore, the design and construction management efforts focused on reducing the impact on
the oaks and stabilizing sections of ravine threatened by
erosion. Washouts in the ravine were repaired with more than
20,000 yards of fill and storm water pipe installation. When the
ravine was completed, a permanent creek was added along
with small waterfalls and other water features. Large "Boulder
Tables" provided streamside viewing.
To avoid erosion in the ravine, flow from McKusick Lake was
plugged during most of the construction. 95% of the storm
flow now passes underground.
When the new channel through the golf course was
constructed, the old channel remained to carry the flow during
construction.
.
.
Boulder picnic areas provide streamside viewing
along the babbling brook.
.
The area along the new creek channel was planted with more
than 9,000 willow and dogwood live stakes to enhance the riparian habitat and protect against erosion.
All areas of this project that were disturbed were planted with native seed mixes.
.
9. Community relations- Summary of efforts to protect public lives and property, minimize public
inconvenience, and improve relations between contractor personnel and the public.
. This project involved significant public input. A technical advisory group developed the overall
environmental protection strategy for Brown's Creek. As various phases of the project moved forward,
neighborhood meetings and technical advisory groups were set up. These included the McKusick Lake
Technical Advisory Group, a Long Lake Technical Advisory Group, and the McKusick Ravine
Neighborhood Group.
· Numerous c.oordination meetings were held with the Oak Glen Golf Course to design a project that would
improve the play of their course and minimize revenue loss.
. The project involved working with the Minnesota Zephyr railroad to avoid damage to the tracks or closing
the dinner train business. Another goal was to enhance the aesthetic appeal of the train experience.
· Portions of this project have been featured on the Environmental Journal, a television publication put out by
the State of Minnesota, as well as local access TV and regional newspapers.
· In-house city staff helped coordinate the project, which provided better accessibility for residents with
issues or concerns about the project.
10. Safety performance and overaU safety program employed during construction.
. This project included three prime contractors for the various phases of work including C.W. Houle,
Frattalone, M.J. Raleigh. The contractors reported no safety incidehts.
. Contract specs required contractor have a safety plan in place. Contractors held weekly safety meetings.
CEAM Municipal Project of the Year Award for.2003
Nomination Form . . .
(Please type or Print - Use Additional Sheets as Needed)
Send completed application to Rebecca Erickson, League of Minnesota Cities
145 University Avenue West, St. Paul, MN 55103-2044
Deadline is November 26. 2003
11. Unusual accomplishments under adverse. conditions; including but not limited to adverse weather, soil, or
other side conditions or constraints over which the contractor had no contrnl.
· Construction through the downtown required more than 600 feet of jacking and tunneling. When large
boulders were encountered in the jacking procedure, a new design involving jacking from the other
direction and using an existing old stone tunnel were employed to complete the connection. The project
involved installing pipes in close proximity to existing trunk lines that were 30 feet deep and within 30 feet
of a public library.
· Construction through downtown Stillwater was complicated by underground springs, numerous
underground utilities, poor soil conditions (lumber mill sawdust), and work near Main Street (Trunk
Highway 95). This project and was done in coordination with the U.S. Army Corps of Engineers project
underway in the same general area.
· Constructing the boardwalk involved work in the lakebed with more than 70 feet of lake mud. 6,000 feet of
helical piers were used. Constructing the dike along Lake McKusick required lightweight fill material and
special construction techniques to avoid settlement in the lake's soft soils.
· The extremely narrow construction areas, extremely steep slopes, and the close proximity of existing
infrastructure and large oak trees complicated construction in the ravine.
12. Construction quality.
· Finished project has been warmly received by all surrounding neighborhoods.
· Ravine restoration created new park space in a 100-year~0Id neighborhood.
· Boardwalk linked neighborhoods to city trail
system and provided opportunities for wildlife
viewing.
· Stream realignment surpassed DNR expectations
for creating new habitat.
. Ravine construction link saved more trees than as
shown on construction drawings.
. Project successfully diverted stormwater during
May 2003 five-inch rain event.
13. Construction innovations.
. Constructing the new trout stream channel
invol ved extensive bioengineering and volunteer New Brown's Creek channelthrough Oak Glen Golf Course
efforts. Bioengineering was completed by DNR connects trout habitat from lowerravine to upper watershed.
staff and included a design that mimicked the
existing streambed. Logs and root balls were used
to stabilize side slopes. Large boulders created a plunge pool, ripple areas and fish habitat. Volunteers
pitched in to complete the installation of 9,000 willow and dogwood stakes.
· Constructing the creek channel also impacted an existing trunk sanitary sewer. An innovative concrete and
sheet pile cap was designed to protect the sanitary sewer and blend into the environment.
· Hydraulic hammering three separate tunnels and using an 140-year-old stone pipe enabled tunneling
several hundred feet in the proximity of large boulders and buildings.
CEAM.MunicipalPr()lectofthe~-re~!"
Nomination Forme
(Please type or Print - Use Additional Sheets~~..e~ . e>.. ....(.((..
Send completed application to Rebecca :Erickson,Leagueof.l\'pnllesotagities"
145UniversityAvenueWest,f)t.Pald,1\1N55103-"2Q44, ", .
Deadline is November 26~2003
14. Nominated by (Deadline is November 26, 2003):
Printed Name: KJayton Eckles, City Engineer
Date: November 24, 2003
Address:
216 North 4th Street, Stillwater, MN, 55082
Phone:
(651) 430-8831
15. Name of public agency administering the contract: City of Stillwater
16. Public Agency Representative
flJ;a
,
Date: \1/~blC1~
Signed:
.:P~'
. MEMORANDUM
TO: Mayor & Council
FROM: City Administrator Hansen
SUBJECT: Unfinished Budget Decisions
DATE: December 1,2003
Gentlemen:
.
At the last budget workshop the City Council asked that staff try and find ways to fund
additional items in the 2004 budget. Some of these items were requested by staff and
items such as restored funding for the Youth Service Bureau and Community Volunteer
Services were specifically requested by council. In addition, the SL Croix Valley
Athletic Partnership made a late request for $20,000 per year for 4 years.
Using the newly created council contingency line item as a balancing number we can
fund up to $40,592 of the total $42,382 in additional budget requests. The remainder
could come from reserves. This would however exhaust the council contingency line
item which would mean that all other expenditures for the rest of the year would come at
the expense of another departmental line item or additional use of reserves;
In addition, I would caution council against making firm commitments for funding in
future years as I do not believe the state's budget crisis is over.
Attached is an itemized listing of the proposed requests. The additional funding
requirements are in the middle column.
.
2004 Additional Possible .
Proposed Funding 2004
Department Account Budget Required Budget
Newsletter
Administration Printing & Publishing 10,500 1,600 12,100
Youth Services Bureau
Unallocated t8,000 12,000 30,000
Community Volunteer Services
Unallocated 8,700 5,800 14,500
Part-Time Recordina Secretarv
Administration Part-Time Salaries/FICA/Medicare 414 2,982 3,396
Part-Time Intern
Community Development Part-Time Salaries/FICA/Medicare 0 5,000 5,000
Community Development Professional Services 15,000 (5,000) 10,000
St Croix Vallev Athletic Partnershio
Unallocated 0 20,000 20,000 .
Total Additional Required Funding: 42,382
CONTINGENCY:
40,592
.)
:j
.
.
.
!'
~.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 03-25
NOVEMBER 18, 2003
REGULAR MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at?: 1 0 p.m.
Present:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
Council member Rheinberger
Others Present:
City Administrator Hansen
Police Chief Dauffenbach
Public Works Director Eckles
Fire Chief Kallestad
Director of Administration Knauss
Community Development Director Russell
City Attorney Magnuson
City Clerk Ward
APPROVAL OF MINUTES
Motion by Councilmember Milbrandt, seconded by Councilmember Kriesel to approve the
October 28, 2003 regular and recessed minutes and November 5, 2003 special meeting
minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS'
Presentation of Certificate of Aooreciation to Andrew Edman. Seth Novotnv. and Nick Zoller
Community Development Director Russell explained the projects that Andrew Edman,
Seth Novotny, and Nick Zoller implemented in the City.
Mayor Kimble presented Certificates of Appreciation to Andrew Edman, Seth Novotny,
and Nick Zoller.
Motion by Councilmember Milbrandt, seconded by Council member Junker to adopt
Resolution 2003-240A, certificate of appreciation to Andrew Edman, and Resolution 2003-
240B, .certificate of appreciation to Seth Novotny, and Resolution 2003-240C, certificate of
appreciation to Nick Zoller. All in favor
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
None
Councilmember Rheinberger
City Council Meeting - 03-25
November 18, 2003
\
Request for "The Chestnut Stroll" on December 13 - Bob Joroensen
.
Mr. Bob Jorgensen reviewed the proposed event "The Chestnut Stroll" which would take
place on December 13, 2003 from 10:00 a.m. to 10:00 p.m. He requested that they be
allowed to use street vendors such as a vendor to sell roasted chestnuts and use
sandwich boards.
Motion by Council member Kriesel, seconded by Gouncilmember Junker approving Mr.
Jorgensen's request. All in favor.
Proclamation: Stillwater Familv Week - November 23-29.2003
Motion by Council member Junker, ,seconded by Councilmember Milbrandt proclaiming
Stillwater Family Week from November 23-29, 2003. All in favor.
OPEN FORUM
Mr. Brad Castle requested that he be allowed to save the foundation of his "garden
shed". He stated that the wooden structure would be taken down and then a roof
placed over the foundation.
Council expressed concern on the progress of the work on the property and the
appearance of the property.
.
Mr. Robert Hagstrom stated that he would be assisting Mr. Castle in the project. Mr.
Ben Dickhausen, owner of Central Hub offered his services t6 Mr. Castle.
Motion by Councilmember Kriesel, seconded by Councilmember Milbrandt approving the
retention of the foundation providing that personal belongings on the property are removed and
that the property is cleaned up within two weeks. All in favor.
Mr. Richard Cummings, Sunrise Rotary, stated that on the qmsent agenda is a request
for a temporary liquor license and permission to use the City Hall parking lot for a
fund raiser to be held on New Year's Eve from 8:00 p.m. to 12:30 p.m. at the Stillwater
Library. He stated that the event coincides with the tOOth anniversary of the rotary and
the Stillwater Library.
STAFF REPORTS
Fire Chief Kallestad informed the Council that the City has been awarded the Fire Act
Grant and that the 10 percent match is listed on the Consent Agenda.
City Clerk Ward informed the Council that Mr. Chuck Donnelly would resign his position
on the Charter Commission at the end of December because he is moving to Oak Park .
Heights. She stated that staff will advertise the vacancy and that if anyone is intereste~
they should contact City Hall. .
Page 2 of to
City Council Meeting - 03-25
November 18, 2003
.
Community Development Director Russell provided an update on the Boutwell Area
Traffic Study. He stated that the Planning Commission held a public hearing but did not
provide a recommendation at this time. He stated that the Planning Commission will be
holding two workshops on this item and will make a recommendation to Council in
January.
City Administrator Hansen reminded the public and Council that the Truth in Taxation
hearing will be held on December 2,2003 at the 7:00 meeting.
CONSENT AGENDA
Motion by Councilmember Milbrandt, seconded by Councilmember Kriesel to approve the
Consent Agenda. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
None
Council member Rheinberger
.
Resolution 2003-235, directing payment of bills
Resolution 2003-236, approving Minnesota premises permit for gambling for Climb,
Inc. at the Harbor Bar, 517 N. Owens, Stillwater, MN
Approval of Temporary Beer and Wine Liquor License and approval of use of City Hall
Parking Lot for fundraiser held at Stillwater Public Library - New Years Eve 2003 -.
Sunrise Rotary Club
Resolution 2003-237, approval of Dental Insurance Carrier and Rates for 2004
(available Monday)
Approval of banner request - Yule Fest - Trinity Lutheran Church - November 10-23,
2003
Approval 2003 Capital Outlay Expenditure for match of Fire Act Grant - Fire
Department
Approval to purchase HP Laserjet printer - Finance Department
Approval of application for senior deferment of special assessments
Resolution 2003-238, accepting work and ordering final payment for 2002 Street
Improvement Project (Project 2002-03)
Approval of donation of old hockey rink to City of Tounton, Minnesota
Resolution 2003-239, Approval of reciprocal fire service agreement with Capitol City
Mutual Aid Association
Approval of expenditures from 2003 capital budget - Library
PUBLIC HEARINGS
.
Case No. SUPNI03-83.This is the dav and time for the oublic hearino to consider an aooeal of
- ,- .. ..
the Plannino Commission's decision on a r~Quest from The Architectural Network. Inc..
Michael Hoefler. for a soecial use oermit for a 112 unit condominium develooment with main
level retail and underaround oarkino and a variance to the heioht reoulations (4 stories and 50
Page 3 of 10
----.l
City Council Meeting - 03-25
November 18, 2003
feet allowed. 6 stories and 67 feet reouested) and a variance to the Flood Plain Reaulation. s.
located betwe~n N9rth MElin ~tr~~t ElnQ N9rth 2nd ~treet north of Mulberrv Street (south of
Staoles Mill) in the FP. Flood Plain and CBD. Central Business District
Community Development Director Russell explained the request. The project is located
in the Downtown Central Business District as well as the Flood Plain District. The
applicant intends to flood proof or elevate the structure, which requires a conditional use
permit. The other part of the application is a special use permit for a mixed use for the
residential part of the project. A variance was required for the original request for a six-
story structure, which was denied by the Planning Commission. The current application
was revised and reduced the height to four stories (50 feet).
Robert Gag, Chairman of the Planning Commission addressed Council on the Planning
Commission's denial of the project. '
Howard Lieberman, Chairman of the HPC, stated that the HPC's only concern was that
the plan fall within the design guidelines, which allow a four-story structure. He asked
that a revised plan come back before the HPC for design approval, and a demolition
permits which are required for any buildings over 50 years of age.
Mayor Kimble opened the public hearing.
The developer thanked Council for the opportunity to present the project.
.
The architect, Michael Hoefler, addressed Council on the project. He stated the project
adheres to the Comprehensive Plan guidelines. He addressed the issues of height,
traffic, displacement of existing businesses, historical context, and residential
development phasing.
Mayor Kimble recessed the meeting for five minutes and called the meeting back to
order and opened the hearing to comments from the public.
Norman Steer, 17060 116th St. N., stated hewas glad to see that the old building on the
corner will be saved and asked that the building on the other corner also be saved. He
showed pictures of the interior of the building and its timber frame construction. He
stated that the pattern on the top of the building matches exactly the pattern on the
Commander Elevator building on the south end of town.
Katherine Newman, 1111 N. 2nd St., addressed Council on behalf of her sister Caroline
Fraser who lives at 512 N. Main St. Herdriveway is off of north 2nd Street and is
concerned that the development will affect the access to her property.
Martin Hansen, 402 N. 2nd St., indicated on a map where the previous speaker's
driveway is located. He also urged Council to enforce the flood plain regulations. He
was also concerned about any mechanical equipment noise and traffic.
.
Page 4 of 10
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.
City Council Meeting - .03-25
November 18, 2003
Pete Sampair, owner of the Sammie's Building on the corner, stated his concern about
the construction period and the disruption of his business. He asked that Council make
a decision soon in order for them to make a.decision regarding their business.
Melanie Ebertz, 368 N. Main St., owns a business in one of the buildings, which will be
demolished. She stated that thousands of visitors to her business have commented on
the charm and character of the old building. She feels this project will change the
character of the downtown. She asked that Council sfow down and give this project
more thought.
Craig Tupee, owns a real estate office in Stillwater and lives at Sunnyside in the
summer. He stated that he has taken 54 reservations for this project. These
prospective residents are very excited about living in the downtown.
Marjie Olafin, 300 E. Willow St., asked how reservations could be taken on a project
that has not been approved. She feels the Planning Commission and City of Stillwater
have sent a strong message.
Pat Ebertz, 108 S. Third St.,feels the project is moving too rapidly. She asked that the
Council slow down the process because there is so much opposition.
Ben Dickhausen, owner of the Central Hub Bike Shop, stated he has mixed feelings
about the project. He is in the predicament of not wanting to order inventory for 2004
and has been closed for the past few weeks. The history of the building is debatable.
Gail Roettger, lives downtown, and does not believe there will be no impact on traffic.
She is against the project.
Karl Ranum, citizen of Stillwater and also a member of the Planning Commission, stated
he is opposed to the project and feels that most, if not all, of the Planning Commission
is opposed. He does not believe the design reflects the historic character of Stillwater.
He is also concerned about the traffic impact. He is also concerned about the timing of
the residential developments and large influx of new residents downtown. He feels that
a different project is being presented to Council tonight than was presented to the
Planning Commission and therefore it defeats the appeal process. He asked Council to
deny the special use permit.
Carl Correy, owner of Gallery Print, stated that the Council should listen to the people in
attendance. When he negotiated his lease in April/May of this year and was allowed to
make improvements to his space, he was told there were no plans to sell the building.
Erik Brand, 119 Cherry St., feels the Council would be in favor ofthis project because of
the amount of property tax dollars it will bring into the City. He does not believe this
project belongs in Stillwater.
Page 5 of 10
City Council Meeting - 03-25
November 18, 2003
\
Dick Kedrowski, 9340 Mendel Road, Stillwater Township, co-owner of the property, .
informed Council of the amount of money he has spent trying to ffiaintainthe building .
Renting the property has not produced enough income to maintain the property, so he
began to look for alternatives. He stated that the tenants knew he was .interested in
selling the property. Because of that, he gave cheap rent and short-term leases to the
tenants. All leases had a 60-day notice clause.
Rich Cummings, 1060 Amundson Drive, and former Councilmember, stated that this
process reminds him of the annexation process the Council went through six years ago
and the emotion involved when growth happens and is unavoidable. The right decision
is to go by the law and the best use of the property. It fits the Comprehensive Plan and
would be for the good of the City.
Mark Desch, owner of 333 N. Main St., is not excited about the architecture, but the
property owner has a right to market his property, and he would support the project.
Howard Lieberman, 914 S. Greeley St., Chair of the HPC, asked if it was possible to not
make a decision tonight. The new project would have to come before the HPC and
demolition permits would have to be obtained. That would allow more public input
before a final decision is made.
Dick Kedrowski stated that he has waited seven years to find a developer to work with
and asked Council to make a decision tonight. .
Patrick Pudlik, 423 No. 3rd St., agreed with Mr. Lieberman and asked for more time and
more thoughtful consideration.
Mayor Kimble closed the public hearing.
City Attorney Magnuson explained the constitutional protections for landowners. If a
use is permitted by special use permit in the City's zoning ordinance, there is a
presumption of validity and the burden is on the City Council to prove legally sufficient
reasons for denial.
Motion by Councilmember Milbrandt, seconded byCouncilmember Kriesel to approve the
request from The Architectural Network, Inc., Michael Hoefler, for a special use permit for a
112 unit condominium development with main level retail and underground parking and a
variance to the Flood Plain Regulations located between North Main Street and North 2nd
Street north of Mulberry Street (south of Staples Mill), subject to the conditions as
recommended and with the following additional conditions: HPC design review and approval;
HPC approval of demolition permits; Parks Board review of park dedication land; and no
demolition until financing is secured and just before construction.
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
None
Council member Rheinberger
.
Page 6 of 10
;
.
.
.
City Council Meeting - 03-25
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
November 18, 2003
Possible first readina of ordinance amendina Stillwater Citv Code. Section 23-1. Subdivision 9
entitled Recreation fire site. reauirements.
Mayor Kimble reviewed the memo prepared by Chief Kallestad regarding recreational
fire sites. He stated that the revision to the ordinance is to make it the same as the Fire
Code.
Motion by Council member Milbrandt, seconded by Councilmember Kriesel approving the first
reading of an ordinance amending Stillwater City Code, Section 23-1, Subdivision 9 entitled
Recreation fire site, requirements. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
None
Council member Rheinberger
Possible approval of liauor license transfer from J & C Enterorises of Stillwater LLC. DBA: St.
Croix Saloon to OJ Companies of Stillwater DBA: Rubv Beaonia
Mayor Kimble reviewed the memo prepared by City Clerk Ward regarding a liquor
license transfer from J & C Enterprises to OJ Companies of Stillwater, DBA Ruby
Begonia. He stated that approval should be conditioned upon approval from Police,
Fire, Building Inspection, Finance and Minnesota Liquor Control. All in favor.
Motion by Council member Kriesel, seconded by Councilmember Milbrandt to adopt
Resolution 2003-242, approving transfer of on-sale and Sunday liquor license from J & G
Enterprises of Stillwater, LLC, DBA: St. Croix Saloon to OJ Companies of Stillwater, DBA:
Ruby Begonia's. All in favor
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
None
Councilmember Rheinberger
Possible approval of liauor license transfer from J.L.H. Inc. DBA: John's Bar to DNR
Properties. LLC. DBA: John's Bar
Page 7 of 10
City Council Meeting - 03-25
November 18, 2003
,
Mayor Kimble reviewed the memo prepared by City Clerk Ward regarding a liquor .
license transfer from J.L.H. Inc. to DNR Properties, LLC, DBA: John's Bar. He stated
that approval should be conditioned upon approval from Police, Fire, Building
Inspection, Finance and Minnesota Liquor Control. All in favor.
Motion by Councilmember Junker, seconded by Councilmember Milbrandt to adopt
Resolution 2003-243, approving transfer of on-sale, Sunday and off-sale liquor license from
J.L.H.lnc., DBA John's Bar to D.N.R. Properties, LLC, DBA: John's Bar and approving new
tobacco license for John's Bar subject to conditions. All in favor.
Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
Nays: None
Absent: Council member Rheinberger
Possible approval of liauor li<.:~nse n~m~ <.:h~f1Q~ fr(,>m Buen~ Sera Restaurant to The Grotto
Mayor Kimble reviewed the memo prepared by City Clerk Ward regarding a name
change from Buena Sera Restaurant to The Grotto. He stated that approval should be
conditioned upon approval from Minnesota Liquor Control. All in favor.
Motion by Councilmember Kriesel, seconded by Councilmember Junker to adopt Resolution
2003-244, approval of name change from Terrintella's Corporation, DBA: Buena Sera
Restaurant to Terrintella's Corporation, DBA: The Grotto. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble,
None
Council member Rheinberger
.
Possible approval of resolution aoorovinc;:t r~nfJw91~ of On-sale. Off-sale. Club. Wine. Sunday
On-sale. On-sale 3.2%. off-sale 3.2% liouor licenses and tobacco licenses for 2004
Mayor Kimble stated that the resolution is for the approval of renewals for tobacco and
liquor licenses within the City for 2004.
,
Motion by Council member Junker, seconded by Councilmember Milbrandt to adopt
Resolution 2003-245, approving renewals of on-sale, off-sale, club, wine, Sunday on-sale, on-
sale 3.2%, off-sale 3.2% liquor renewals and tobacco licenses for 2004. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
None
Council member Rheinberger
Possible approval of Short. Elliott Hendri<':~!39n (~EH) Suo!)lemental Letter Aoreement for
gngineerino services f<)r the Aliqnm~nt SttHjv (Phase 1) of the Staoe 3 Flood Control Proiect
.
Page 8 of 10
,t
.
.
.
City Council Meeting - 03-25
November 18, 2003
City Administrator Hansen reviewed the proposed professional services agreement and
supplemental letter agreement for engineering services relating to the levee wall project.
He recommended that the agreement be approved provided that there is a limit of
personnel who would attend meetings and that the release of funds is done by the Army
Corps.
Motion by Council member Milbrandt, seconded by Council member Kriesel adopting
Resolution 2003-246, approving professional services agreement and supplemental letter
agreement with Short, Elliott and Hendrickson with suggested conditions. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble
None
Councilmember Rheinberger
COUNCIL REQUEST ITEMS
Council member Milbrandt stated that he attended the Boutwell Area Traffic Study
hearing and that there were mainly two items of concern; the traffic of City vehicles to
and from the Public Works facility and speed. He requested that department heads
inform personnel to use County Road 15 and Myrtle when driving City vehicles. He also
requested that cost information be brought to the December 2nd workshop regarding a
traffic study to see if the Commissioner of Transportation would lower the speed on
Boutwell.
ADJOURNMENT
Motion by Councilmember Junker, seconded by Councilmember Kriesel to adjourn the meeting
at 10:40 p.m. All in favor.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2003-235, directing payment of bills
Resolution 2003-236, approving Minnesota premises permit for gambling for Climb,
Inc. at the Harbor Bar, 517 N. Owens, Stillwater, MN
Page 9 of 10
City Council Meeting - 03-25
November 18, 2003
-\,
Resolution 2003-237, approval of Dental Insurance Carrier and Rates for2004 .
(available Monday)
Resolution 2003-238, accepting work and ordering final payment for 2002 Street
Improvement Project (Project 2002-03)
Resolution 2003-239, Approval of reciprocal fire service agreement with Capitol City
Mutual Aid Association
Resolution 2003~240A, certificate of appreciation to Andrew Edman
Resolution 2003-240B, certificate of appreciation to Seth Novotny
Resolution 2003-240C, certificate of appreciation to Nick Zoller
Resolution 2003-241,
Resolution 2003-242, approving transfer of on-sale and Sunday liquor license from J &
C Enterprises of Stillwater, LLC, DBA: St. Croix Saloon to OJ Companies of Stillwater,
DBA: Ruby Begonia's
Resolution 2003-243, approving transfer of on-sale, Sunday and off-sale liquor license
from J.L.H. Inc., DBA John's Bar to D.N.R. Properties, LLC, DBA: John's Bar and
approving new tobacco license for John's Bar
Resolution 2003-244, approval of name change from Terrintella's Corporation, DBA:
Buena Sera Restaurant to Terrintella's Corporation, DBA: The Grotto.
Resolution 2003-245, approving renewals of on-sale, off-sale, club, wine, Sunday on-
sale, on-sale 3.2%, off-sale 3.2% liquor renewals and tobacco licenses for 2004
Resolution 2003-246, approving professional services agreement and supplemental
letter agreement with Short, Elliott and Hendrickson
.
.
Page 10 of 10
""".. "',', ,',', ,',',,' "",,,,..,10,,,,,,,,,,..,,,,
City 06
g HQQwateft, JA ihlhlegota
CeftHbicate Ob c.AppfteCiaHohl
p/{m~etlted to
CHUCK DONNELLY
.
BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF STILLWATER, MINNESOTA, THAT FOR HIS
DEDICATED SERVICE TO THE CITY OF STILLWATER,
CHUCK DONNELLY IS HEREBY COMMENDED; THAT
RECOGNITION BE GIVEN TO THE FACT THAT CHUCK
DONNELLY HAS SERVED THE CITY FAITHFULLY,
EFFICIENTLY AND COURTEOUSLY AS A MEMBER OF
THE STILLWATER CHARTER COMMISSION FOR OVER
FIVE YEARS. THE COUNCIL EXTENDS TO HIM ITS
APPRECIATION FOR HIS DEDICATED SERVICE.
BE IT FURTHER RESOLVEDr THAT THE CITY CLERK
IS HEREBY AUTHORIZED AND DIRECTED TO ENTER
THIS CERTIFICATE OF APPRECIATION UPON THE
OFFICIAL RECORD OF PROCEEDINGS OF THE
COUNCIL AND TO DELIVER A CERTIFIED COpy
THEREOF TO CHUCK DONNELLY.
ADOPTED BY THE CITY COUNCIL THIS 2ND DAY OF
DECEMBER, 2003.
.
/a/,~
W ~90' ..
:L>
~
LIST OF BILLS
. EXHIBIT" A" TO RESOLUTION #2003- 247
Action Rental Liquid Propane 1 07.57
ADM Properties, Inc. Grading Escrow Refund 4,500.00
Advanced Sportswear Uniforms for Workers 1,021.00
Ancom Intercom System, Batteries 8,525.17
Anoka Technical College Terrorism Symposium 250.00
APWA PW Coloring Books 11 0,00
Aspen Mills Uniforms , 209A8
AT&T Wireless Cell Phones 346.60
Barr Engineering Co. SW Prison St Sewer RevlWall Repair 15,576.01
Board of Water Commissioners Water Bill Receipt 22.30
Carquest Vehicle Repair Supplies 23.26
Catco Equipment Repair Supplies 191.08
Century Power Equipment Equipment Repair Supplies 40.36
Cincotta, Carla Dare Graduation Expenses 85.36
Coca Cola Concession Supplies 740.10
Cole Papers Janitorial Supplies 327.78
Comcast Cable 66.62
Computer Services of Florida Phone Support 144A5
Consolidated Welding Supply Welding Supplies 59.95
Courage Cards & Gifts Christmas Cards Council 188.98
. Cub Concession Supplies 48.53
Eichten Service Repaired Furnace 256.75
Emergency Apparatus Repair Truck 6108,6109 943.81
Express Photo Processing 16.12
First Line Beverage Concession Supplies 398.15
Foley Belsaw Wheel Dresser Attachment 100.00
Folz, Freeman, Erickson, Inc. Laurel Street 1,555.00
Franklin Covey Planner 68.07
Galles Corporation Ice Melt 595.23
GCR Tires, Repair Supplies 830.26
Gopher State One Call October Billable Tickets 43AO
H & L Mesabi Curb Runner, Blade 378.80
Hennepin Technical Education 897.12
Integra Telecom Telephone 922.24
Interstate All Battery Center Batteries 50.86
Joint Cable Commission Marantz Portable Cassette Recorder 362.15
Kraus, Deborah V. Professional Services 785.10
Krongard, Leslie Thermostat Lily Lake 83.90
Legislative Associates, Inc. Legislative Services November 2,916.67
LMC Berkley Risk Administration Insurance 60.45
MacQueen Equipment Lift for Sweeper 806.99
Magler, Jeff Adapter, Fuses 23.84
. Mahtomedi, City of Annual Installment Ice Arena 17,500.00
McLeod USA Telephone 175.92
EXHIBIT" A" TO RESOLUTION #2003- 247
Menards
Mississippi Welders Supply Co.
MJ Raleigh
Napa Auto Parts
North East Puck
Office Depot
Olson, Ken
Our Saviors Lutheran Church
PC Solutions
Price, Monica
Quill
River Valley Printing
Roettger Welding Inc.
Russell, Steve
St. Croix Recreation Co.
St. Croix Scuba
Safety Kleen Systems
Sandy's Office Coffee Service
Sentry Systems, Inc.
Short Elliott Hendrickson, Inc.
Spike's Shoe Repair
SRF Consulting
Stillwater Ford
Stillwater Motors
T A Schifsky & Sons, Inc.
Turning Point
Walmart
Yocum Oil
Ziegler Cat
NOVEMBER MANUALS
Postmaster
Met Life Dental
ADDENDUM TO BILLS
Comcast
ERG
Fuhr Trenching
Green Twig LLC
Page 2
Maintenance Supplies
Welder, Hose, Helmet
Recycle C-5
Equipment Repair Supplies
Pucks
Office Supplies
Repair Response Coat
Storm Sewer Installation
Maintenance Agreement
Reimburse Expenses Mileage
Office Supplies
Printing
Welding Supplies
Ski Trail Supplies
Pedestal Fountain, Gazebos
Supplies
Recycling Filters
Coffee Supplies
Monitoring Services
Lakeview Hospital Prking, LoftsSW,ArboL
Repair Straps
Highway 36 Study
Vehicle Repairs
Switch
Asphalt
Business Cards
Supplies
Fuel
Equipment Repair Supplies
Utility Billing Postage
Dental Insurance
Cable
Soils Screening Terra Springs
Demo & Removal Castle Home
Grading Escrow Refunds
""
,
.
170.69
789.30
344.51
130.04
469.00
349.30
6.00
69,726.14
143.00
49.92
324.47
292.88
10.75
44.78
36,910.78
179.19
484.50
99.35
130.62
3,072.50
12.00
127.53 .
1,432.45
265.00.
407.87
419.61
105.21
4,601.16
59.59
1,203.55
187.31
11.79
4,497.23
1,800.00 .
27,101.88
it'
I}
.
.
.
EXHIBIT" A" TO RESOLUTION #2003- 247
Johnson Radio
Lofts of Stillwater
Magnuson Law Firm
Minnesota Bookstore
MJ Raleigh Trucking Inc.
North Shore Compressor & Machine Inc.
Qwest
Stillwater Gazette
Sutherland, John & Nadji
University of MN
Xcel
Adopted by the City Council this
2nd Day of December, 2003
Page 3
Maintenance Contract
DTED Draw # 4
Professional Services
MN State Building Codes
McKusick Ravine Application 5 & 6
Compressor Repair
Telephone
Publication
Upgrade Replacement Home
Seminar
Electricity,Gas
TOTAL
1,508.40
96,284.00
7,680.33
80.84
86,490.59
354.30
38.80
98.74
6,826.66
65.00
19,530.36
437,273.35
,,:;'
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2003- 247
.
.
Action Rental
ADM Properties, Inc.
Advanced Sportswear
Ancom
Anoka Technical College
APWA
Aspen Mills
AT&T Wireless
Barr Engineering Co.
Board of Water Commissioners
Carquest
Catco
Century Power Equipment
Cincotta, Carla
Coca Cola
Cole Papers
Com cast
Computer Services of Florida
Consolidated Welding Supply
Courage Cards & Gifts
Cub
Eichten Service
Emergency Apparatus
Express Photo
First Line Beverage
Foley Belsaw
Folz, Freeman, Erickson, Inc.
Franklin Covey
Galles Corporation
GCR
Gopher State One Call
H & L Mesabi
Hennepin Technical
Integra Telecom
Interstate All Battery Center
Joint Cable Commission
Kraus, Deborah V.
Krongard, Leslie
Legislative Associates, Inc.
LMC Berk!ey Risk Administration
MacQueen' Equipment
Magler, Jeff .
Mahtomedi, City of
McLeod USA
.
Liquid Propane
Grading Escrow Refund
Uniforms for Workers
Intercom System, Batteries
Terrorism Symposium
PW Coloring Books
Uniforms
Cell Phones
SW Prison St Sewer Rev/Wall Repair
Water Bill Receipt
Vehicle Repair Supplies
Equipment Repair Supplies
Equipment Repair Supplies
Dare Graduation Expenses
Concession Supplies
Janitorial Supplies
Cable
Phone Support
Welding Supplies
Christmas Cards Council
Concession Supplies
Repaired Furnace
Repair Truck 6108,6109
Processing
Concession Supplies
Wheel Dresser Attachment
Laurel Street
Planner
Ice Melt
Tires, Repair Supplies
October Billable Tickets
Curb Runner, Blade
Education
Telephone
Batteries
Marantz Portable Cassette Recorder
Professional Services
Thermostat Lily Lake
Legislative Services November
107.57
4,500,00
1,021.00
8,517.18
250.00
110.00
209.48
346.60
15,576.01
22.30
23.26
191.08
40.36
85.05
740.10
327.78
66.62
144.45
59.95
188.98
48.53
256.75
943.81
16.12
398.15
100.00
1,555.00
68.07
595.23
830.26
43.40
378.80
897.12
922.24
50.86
362.15
785.10
83.90
2,916.67
60.45
806.99
23.84
17,500.00
175.92
Insurance
Lift for Sweeper
Adapter, Fuses
Annual Installment Ice Arena
Telephone
EXHIBIT" A" TO RESOLUTION #2003- 247
Menards
Mississippi Welders Supply Co.
MJ Raleigh
Napa Auto Parts
North East Puck
Office Depot
Olson, Ken
Our Saviors Lutheran Church
PC Solutions
Price, Monica
Quill
River Valley Printing
Roettger Welding Inc.
Russell, Steve
St. Croix Recreation Co.
St. Croix Scuba
Safety Kleen Systems
Sandy's Office Coffee Service
Sentry Systems, Inc.
Short Elliott Hendrickson, Inc.
Spike's Shoe Repair
SRF Consulting
Stillwater Ford
Stillwater Motors
T A Schifsky & Sons, Inc.
Turning Point
Walmart
Yocum Oil
Ziegler Cat
Adopted by the City Council this
2nd Day of December, 2003
Page 2
Maintenance Supplies
Welder, Hose, Helmet
Recycle C-5
Equipment Repair Supplies
Pucks
Office Supplies
Repair Response Coat
Storm Sewer Installation
Maintenance Agreement
Reimburse Expenses Mileage
Office Supplies
Printing
Welding Supplies
Ski Trail Supplies
Pedestal Fountain, Gazebos
Supplies
Recycling Filters
Coffee Supplies
Monitoring Services
Lakeview Hospital Prking, Lofts SW,ArboL
Repair Straps
Highway 36 Study
Vehicle Repairs
Switch
Asphalt
Business Cards
Supplies
Fuel
Equipment Repair Supplies
170.69
789.30
344.51
130.04
469.00
349.30
6.00
69,726.14
143.00
49.92
324.47
292.88
10.75
44.78
36,910.79
179.19
484.50
99.35
130.62
3,072.50
12.00
127.53
1,432.45
265.00
407.87
419.61
105.21
4,601.16
59.59
.
.
.
.
:Memo
DATE:
December 2, 2003
TO:
FROM:
Mayor and City Council
Chantell Knauss r:Ji;vJ1I;J/}
Director of Administration
RE:
HV AC Planned Service Agreement with Johnson Controls
io
The City currently has a Planned Service Agreement with Johnson Controls for the regular
maintenance of the City Hall's HV AC (heating, ventilation, and air conditioning) system for the
term January 1, 2003-December 31, 2003 in the total amount of$6,815.00; The renewal
Agreement is in the amount of$7,088.00 for the term January I ~ December 31, 2004. This
. figure represents a 4% increase from last year's contract.
Recommendation
Staff recommends the City Council approve the attached Resolution approving the Planned
Service Agreement with Johnson Controls for the term January I-December 31,2004 in the
amount of $7,088.00.
.
RESOLUTION NO. 2003-248
APPROVING CONTRACT WITH
JOHNSON CONTROLS, INC.
FOR PREVENTIVE MAINTENANCE AGREEMENT
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Planned
Service Agreement with Johnson Controls, Inc. for regular maintenance for the City Hall's
HV AC (heating, ventilation, and air conditioning) system for the term January I, - December 31,
2004 in the total amount of$7,088.00 is hereby approved.
Adopted by the City Council this 2nd day of December 2003.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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Johnson Controls, Inc.
Controls Group
1801 6ih Avenue North
Minneapolis, MN 55430
Tel. 763/566 7650
FAX: 763/5662208
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November 17,2003
J~HNSON
CONTR~LS
Mayor Jay Kimble
City of Stillwater
216 North Fouth St.
Stillwater, MN 55082
Dear Mr. Kimble:
Thank you for allowing us to service the FMS, HVAC, and Temperature Control systems at the Stillwater
City hail over the past years. We value your business and are looking forward to another successful year
of preventive maintenance. Your current Planned Service Agreement will expire on December 31, 2003.
To continue these essential services, we offer the following option:
Your existing agreement will continue for one year effective 1/01/04 through 12/31/04 for the price of
$7,088.00 which will be invoiced annually in advance as in the past. This represents an increase reflecting
rising labor and material costs. All other terms and conditions of your contract will remain the same.
Please sign below, and return one copy of this letter in the self-addressed, stamped envelope. If your
organization has or will need to issue a purchase order, please enclose a copy of itforour records. This
will ensure that it is referenced on related invoices.
.
Thank you for your continued support of Johnson Controls. If I can be of any assistance to you,
please do not hesitate to call me direct at 763-585-5028.
Sincerely,
ACCEPTED BY:
Michelle Barootian
Service Admin Specialist
Signature
Name Jay L. Kimble
Title t4ayo r
PhoneNumber (651) 430-..8800
Date December 2 2003
JOHNSON CONTROLS, INC
./;/vdtfJJ(f!ft{~
PO# (if necessary)
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ST AFFREQUEST ITEM
Department: Fire
I Date.: November 20, 2003
DESCRIPTION OF REQUEST (Briefly outline what therequestis)
Council approval to renew annual public safety radio maintenance contract with
Johnson Radio Communications Co.
The fire department has utilized Johnson Radio for several years tOn1aintain and
repair the department's public safety mobile and portable radios as needed.
Johnson has been a very dependable and reliable contractor and has kept the
department's radios in good working condition.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
The department plans for and budgets for this maintenance contract annually.
The 2004 agreement is $140.30 per month, $1,683.60 per year.
ADDITIONAL INFORMATION ATTACHED Yes
x
No
Original Copy of the Maintenance Contract Agreement
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Chief Kallestad ~
I Date: November 20,2003
-
-
MAINTENANCE
. Johnson Radio Communications CO. CONTRA CT
660 Transfer Road. St. Paul. Minnesota 55114 . (651 J 645-6471 . .
- FACTORY AUTHORIZED SERVICE AND SALES - A G RE EME NT
Customer
Name: Date:
Stillwater Fire Deoartment November 17. 2003
. .. - ...._____...__ .___.u_ . . ___no ___ ."._ ..._ . .._ _...,., ._........._..._._
Address: Maintenance Period:
216 N. 4th Street December 1, 2003 - November 30,2004
City, State, Zip Payment Schedule:
Stillwater, Minnesota 55082 Annual Payment - 5% Discount
Contact Name: Telephone:
Kim Kallestad 651-351-4951
-.- .... .......----....--
Stuart Glaser 651-351-4970 Fax # 651-351-4967
ITEM QTY. DESCRIPTION LOCATION PLACE OF SERVICE MONTHLY FEES
RATE/MO. TOTAL
3 Spectra Mobiles Customer Customer Site $7.30 $21.90
2 Motorola Svstem900 Mobiles Customer Customer Site $7.30 $14.60
1 Syntor Mobile Customer Customer Site $7.30 $7.30
1 En9ine 6107 Mobile Customer Customer Site $7.30 $7.30
1 GE Mobile Customer Customer Site $7.30 $7.30
1 Remote I Back Radio Customer Customer Site $3.00 $3.00
1 Spectra Mobile wI Base, Customer Customer Site $15.00 $15.00 .
Speaker Mic, & Power Supplv Included InClUde.
1 Vehicle 6112/ MSC 2000 Customer Customer Site $7.30 $7.30
1 *MSR 2000 BaselWater Tower Customer Customer Site $35.00 $35.00
1 CPI Remote tied to paging, Customer Customer Site $7.00 $7.00
encoder & MSR2000 Base
1 Mobile - Vehicle 6111 Customer Customer Site $7.30 $7.30
Fire truck - AAM 25KKC91ANI
1 03T AG9041 CDM750
1 Vehicle 6118 Customer Customer Site $7.30 $7.30
.Portable Radios Customer JRCC Time & Materials
TOTAL $140.30
*Rate 1 Plan
*MSR2000 Base covered 24x7in emergency situations, all other equipment is covered 8x5.
"SA Customers receive Priority Service.
"Trip charge is included.
*Monday - Friday hourly rate is $80.00 per hour for Special Projects.
Johnson Radio Communications Co.
Customer
By:
Date:
By:
Date:
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STAFF REQUEST ITEM
Department: MIS
I Date: 11/26/03
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase upgrades for the NEC 2000 IVS phone system and to
upgrade the voice mail system. NEC will no longer support this system after
March 31, 2004 unless it is upgraded to the NEC IPS phone system. This
request includes upgrading both the system in the Public Works building,the
system at City Hall and our voice mail system.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
There was no money allocated for this upgrade in 2003. However, there have
been savings in some of the 5310 accounts that can be used for this upgrade.
Since I did not find out that this product would no longer be supported until after
the budget process for 2004, I did not budget for it in the 2004 budget either.
That is why I am suggesting we use the savings from this year and do a budget
amendment to have the upgrade done. Approximate cost of the all the upgrades
will be between $9260.00 and $11,560.00, depending on the exact equipment
needed and labor charges.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman
..l~. / f.t4-e./J ~, .
';' (..
, .'........"
/
Date: 11/25/03
.
IA
MATRIX COMMUNICATIONSs INC.
ICity of Stillwater
November 20,2003j
SCHEDULE A - EOUIPMENT ITEMIZATION
NEC 2000 IVS to IPS Up~rad,e for Citv Hall:
J3ase Svstem:
1 - IVS to IPS TDM Retro CPU Upgrade Kit
1 - 512 Port Software Capacity, Ver. 3200
1 - 32 Bit Central Processor
1 - Internal MODEM for Remote Access
2 - Recorded Announcement Ports (built-in)
Port Interface Circuit Cards:
1 - SPN APOO Application Processor
1 - 24PRTA, PRI Digital Circuit Card
1 - CP17 Finnware Processor
1 - CCH Chip Kit for CelS Network Card
Miscellaneous EouiDment:
1 - MatWorX IPS System Operation and Maintenance Software
Installation. Traininl!: & Warrantv:
1 - Complete Installation Including Manuals
1 - 90 day parts and labor warranty on Matrix provided equip~e~-.
Total Investment
Promotional discounts and credits have been applied
.
$7,684
Public Works: 2000 IPS Software Umrrade
Upgrade existing system from 3000 R4.2 to 3200 R6.2
$1,006
Voice Mail:
Upgrade AD40 to NeaxMail AD64 Windows with Live Record
8 Ports Voice, 1 Port of fax software and ViewFax for up to 200 users
Upgrade includes: AD40 to AD64 software and AD64 Third Party
Software
Labor to program backup to network-including initial backup
(this will allow greetings and messages to be saved)
Actual Upgrade Process and Software
$495
$2,375
Customer Acceptance
Date
Prices do not include applicable taxes
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STAFF REQUEST ITEM
I Department: MIS
Date: 11/26/03
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase backup hardware and software for the voice mail server,
the Public Works Monitoring Workstation, the e-mail/internet monitoring
workstation and a file server.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund therequest)
The cost of this hardware will be $1,680.00 plus tax. Money has been allocated
for this in the 2003 Capital Outlay account for MIS.
ADDITIONAL INFORMATION ATTACHED Yes
No X
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
I Submitted by: Rose Holman
r\
" j ..1')
!~~~
I Date: 11/25/03
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ST AFFREQUEST ITEM
Department: MIS
Date: 11/26/03
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase maintenance/license renewal and category list updates for
the Web and E-mail filtering software used by the City to monitor e~mail and
internet usage.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
The cost of this $3,389.94. Monay has been allocated in the MIS Budget for
2003.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
/,\
I Submitted by: Rose Holman f\J fKJ.-9.--/
; ..
Date: 11/25/03
~ Cp
sot C 1 0 Ice www.softchoice.com
Please forward this to:
Rose Holman
CITY OF STILLWATER
216 N FOUR STREET
STILLWATER. MN
55082
o
Date: November 20, 2003
Fax Number: (651) 430-8809
Telephone Number: (651) 430-8804
Customer Reference:
~
Softchoice Corporation
119 N 4th St
Ste 304
Minneapolis, MN
55401-1787
Comments: Hi Rose, here isjust the renewal.
BDI~_
1 F70219 I RWEBMNT1100 SURFCONTROL WEB FILTER MNT RNWL 1YR 0100 USERS
1 G39542 1 REMLMNTll00 SURFCONTROL EMAIL FILTER MNT RNWL 1YR 0100 USERS
I 022445 1 RWEBLSTll00 SURFCONTROL WEB FILTER MNT RNWL 1YR 0100 USERS
I G39734 I REMLLSTll00 SURFCONTROl EMAIL FILTER LIST RNWL 1YR 0100 USERS
Sales/Order desk
(800) 268-7638 phone
(800) 268-7639 fax
Page 1 of 1
Sent by:
DENNIS CLAYTON
DENNIS CLAYTON
(800) 268-7638 x 2216 phone
(800) 268-7639 fax
dcla@softchoice.com
Quote# > 1866250
ITEM DESCRIPTION
m
All currency in this quote is in US funds.
U ll-L- Co.-t. 1--1' s t
~'\ \4iv ~st
SUB TOTAL
DELIVERY: Economy
State Tax
TOTAL
PRICE
$453.331
$453.33
$1,134.44
$1,134.44
$453.331
$453.33
$1.134.44
$1,134.44
$3,175.54
$7,50
$206,90
$3,389.94
Pricing, availability and special offers are subject to change at any time. Returns may be restricted to factory sealed boxes or defective product only.
.
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November 25,2003
City of Stillwater
Klayton Eckles, City Engineer/Public Works Director
2Stlil6lNOtrth MN4th S5t5reOegt2 [Ltt~-;>y11~1t-Y~ D,JH-II.
. wa er, r . fL- . \ 0 r . \
/~ -a
Dear Klayton,
With this letter Our Savior's Lutheran Church (the church) is requesting final
reimbursement for expenses paid todate per the agreement between the City of Stillwater
(the city) and the church for the installation of the storm sewer across church.property.
I have attached the following supporting documentation:
- a spread sheet showing a recap of storm sewer expenses paid todate (both KA
sub-contractors and non-KA sub-contractors) and pathway expenses paid to date;
- copies of invoices from Kraus-Anderson and non-KA sub-contractors that documentthe
preceding recaps; copies of the cashiers check or the church check issued to the
(sub- )contractor; and in most cases, a copy of the lien waver issued by the contractor
relating to work/material covered by the invoice.
Please note that we are also requesting payment of the $30,000 for dedicated land use
relating to the city>s share of the storm sewer holding pond (consistent with the agreement
between the city and the church). The city attorney has received and agreed to a) the
holding pond easement, b) an easement for the route of the storm sewer, and c) a pathway
easement; all to be recorded by the city.
The payment requested is $69,726,14; i.e., the remainder of the city>s share of expenses
($39,726.14) and the $30,000 for dedicated land use.
I believe the only uncompleted items are a) the city's share of interest paid by the church
on the joint storm sewer project and b) trees along the pathway. Perhaps we can discuss
these last two questions when we meet.
Please let me know if your would like clarification and/or additional documentation.
Sincerely,
~c1ACM.c0 ,~)~
Richard J Miller CJ -,
801 Autmnn Way
Stillwater, MN 55082
430-8193 or 329-3136
..
· Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
November 26,2003
Public Hearing on an Appeal of the Planning Commission's Decision Regarding
Special Use Permit for Expansion of Hospital Use for a 237 Space Parking
Structure (Case No. SUP/03-88). .
fL/
Background. This special use permit request was heald by the Planning Commission at their
meeting of October 13, 2003 (Staff report and minutes attached). ..
,.
The proposal is to construct a 237 car, two level parking facility south of the hospital and on
two lots south of the existing parking lot on South Everett Street. At the Commission
meeting, neighborhood concern was expressed for impact of the structure on views, additional
traffic on South Everett Street and possible lighting impact on neighborhood. Based on
neighborhood concerns expressed, the Planning Commission denied the request.
.
An appeal was filed by Lakeview Hospital on October 21,2003, requesting the Council review.
The appeal describes the rational for on-site parking, parking alternatives considered by the
hospital, future hospital plans and impact of the proposed parking on the Everett and
Anderson Streets neighborhoods.
Since the October 13, 2003, Planning Commission meeting and in response.to concerns
expressed by the neighborhood, Lakeview Hospital has modified their plans relocating the
parking structure further back from South Everett Street (37 feet original, 60 feet revised) and
eliminating auto access from Everett Street directly to the parking structure. The driveway
access to the Everett Street parking lot would be located on Everett Street atAnderson Street
only (see attached revised plan). To further address concerns expressed by residents across
Everett Street from the parking facility, parking on the east side of the e.ast drive could be
eliminated and the deck extended to the west. With the removal of the parking, the parking
area would meet the.30 foot setback for a structure in the RA Zoning 'District.
.
Glen Van Wormer will be available at meeting to go over the traffic impacts of the proposal.
His traffic study is attached to the Planning Commission staff report.
Other suggested conditions of approval from the Planning Commission staff.report are listed
below. Further, it is suggested that the City's Heritage Preservation Commission (design
review) work with the neighborhood and applicant to review and approve final plans
I'
consistent with the above conditions regarding screening, landscaping and lighting, similarto .
when the parking lot east of Everett Street was constructed.
Conditions of Approval:
1. Parking lighting shall have standard of 20 feet or less with light cut offsso that residential
areas are not lit or cannot see the source of light. .
2. The south parking ramp boundary shall be heavily landscaped to minimize the visual
impact from the residential area.
3. The parking structure shall be designed so that the fronts of cars cannot be seen from the
south and east parking ramp elevation.
4. The two residential structures shall be advertised and made available for relocation
5. The drainage plans shall be coordinated with the city lake drainage improvement plans of
the city and reviewed and approved by the City Engineer.
6. The hospital shall participate in Everett Street and possible hospital related sidewalk
improvements adjacent to the site. A pedestrian trail easement shall be provided
connecting Everett Street to Greeley Street.
7. Access to the parking structure off of Everett Street shall be limited to traffic from the
north. This shall be signed and enforced by the hospital.
Many written comments for and against the appeal have been received and are attached to this
staff report.
Recommendation: Decision on appeal.
.
Attachments: Letter of appeal (10/21/03), Planning Commission staff report, applicant's
plans (original and revised) and minutes of Planning Commission meeting on 10/13/03 and
letters of comment.
.
.
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NOV. 25. 2003 4: 02PM
FACSIMILI
DATE:
TO:
COMPANY:
FAX NUMBER:
vOIce NUMBl:R:
FROM:
PROJECT NAME:
PROJECT #:
SUlIECT:
TOTAl # PAGES:
CC:
MESSAGE:
WALKER PARKING CONSU
11/25/03
Steve Russell, Commul'\ity Development Director
Stillwater,MN
651-430-8810
651-430-8821
Richard Dufre$ne
lckeview Hospital Parking Structure
21-3157.00
AlternClte Parking Deck Design
2
Dick Weinhandl, Lakevlew Hospital; Glen Van
Wormer, SEH
NO. 721
p, 1
."
. . WALKER
... . .. PARKING.CONSWANl'S
WAW~ PARI<ING CONSULTANTS
1660 South Hishwoy 100, Suitt 350
MinneapoliJ, M'-l 55416
VOiQe: 952.595.9116
Fox: 9.52.595.9518
. www~w(llkel'pOrkin9.eom
'nil, ~llIuniCa6on i$ lnlend.d only for the
V$e Of tile indlviduol or enlllyfO whic:h it is
oddr.>>ed and may. I:QnloinlnFoimalion
that Is privileged and conRdtntiol. IF you
01'11 nCl theinlended rec:ipivnt..<< the
employve or ogelllreJponlibl. ~r
deliverins lh. ccmmunjc:06on fO lhe
intended rel:ipient, 'PJ ort hereby notified
thaI ony di...rninaHon, chlribution, or
C:CJPYini of !hI, COlrll'lunication I.. Ilrl~tIy
prohibiled without th. t><l"UI I:onaent of
rho. "nder or th. inhll10td ~ipi,",. If you
IQc.ivelhls eOlllmunicalion In error, plea..
notiFy Vi immecliCltely.
-
Steve:
Attached is en alternate scheme for pClrking at lakeview pulling thedeek bock from Everett
opproximot.ly 60 feet. The deck would remain the same 5ize moving the. west end west Cln. equal
distance. This allows two way traffic: for on grade parking along Everett from the northerly most drive cut
in the existing lot to the south line of the deck. All other existing cuts to Everett would be elosedexcept the
north drive cut.inis would eliminate trofFtc from Churchill passing throueh the nQrfowestwidth of Everett.
The extended on-grade parking to the south from the existing lot would be scree..,ed from Everettwith CI
screen wall artd landscaping. Lc:skevlew is reviewing this scheme C1nd will propose thi$ CIS the design be$f
representing the concerns of the neighborhood.
Steve, don't hesitate to call with any comments or suggestions.
Thonks
j:\21.31 57.oo.1okeview-"o'fllrol\ccrr"pondenl:e\lm \faxlronwelnj,ol\dJo 11.2s.o3.do<:
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TH ;;-. R T H P LA CEO F M INN E SOT A ~
NOTICE OF PUBLIC HEARING
SPECIAL USE PERMIT
Notice is hereby given that the City Council of the. City of Stillwater, Minnesota, will
meet on Tuesday, December 2, 2003, at 7 p.m. in the Council Chambers at Stillwater
City Hall, 216 North Fourth Street, to consider an appeal of the Planning Commission's
decision on a request from Lakeview Memorial Hospital Association, Inc., represented
by Walker Parking Consultants, for a special use permit for the construction of a two~
level parking structure accommodating 237 parking spaces located between Everett
Street and Greeley Street in the RA, Single Family Residential District. Case No.
SUP/03~88.
All persons wishing to be heard with reference to this request will be heard at this
meeting.
Steve Russell
Community Development Director
Publish: November 21,2003
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
-.
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.I~--~"'"
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LAKEVIEW
'HOSPITAL.
.
Lakeview Hospital's Mission is to deliver superior quality service in cooperation with others
to meet the diverse healthcare needs of individuals, families and communities of the St. Croix Valley.
. October 21, 2003
Diane Ward, City Clerk
City of Stillwater
216 N. Fourth Street
Stillwater MN.. 55082
RE: Request for Public Hearing Date of Tuesday, December 2nd
Lakeview Hospital is appealing the Stillwater Planning Commission's Denial for a
Special Use Permit: Case #SUP/03-88.
Lakeview Hospital respectfully requests that the public hearing for this case before the
Stillwater City Council be set for Tuesday, December2nd.
.
.
927 West Churchill Street · Stillwater · Minnesota 55082 · Phone: 651-439-5330 . Fax: 651-430-4528 . Home Page: www.lakeview.org
.
.
.
.'
~~,--~--
....../-----......,,,
LAKEVIEW
HOSPITAL
Lakev,w Hospital's Mission is to deliver superior quality service in cooperation with others
to meet the diverse healthcare needs of individuals, families and communities of the St. Croix Valley.
October' 21,2003
" "
Stillwater City Council
clo Community Development Director
City of Stillwater
216 N. Fourth Street
Stillwater, MN 55082
I
I
RE: .Appeal of Planning Commiss~on Denial for Special Use Pc.uuit
Case #SUP/03-88 .
I
Lakeview Hospital is appealing to the iStillwater City Council for a Special Use Permit to
develop parking south of the hospital, Ibetween EverettStreet and Greeley Street.
The proposed project will provide 23~ parking spaces. It will also address neighborhood
concerns about shuttle bus traffic associated with the existing parking arrangement at the
Stillwater Junior High School and addI-ess Lakeview Hospital's concern that the School District
may no longer be able to offer this pa~king arrangement to Lakeview Hospital. .
Stillwater's City Planning Office reco~ended approval of Lakeview Hospital's proposed
parking plan, concluding that the proj~ct is consistent with'the zoning ordinance, City
regulations and the City's.comprehenslve plan. The City Planning Office recommended
approval of the project, subject to cerfuin conditions, all of which have been agreed to by
I
Lakeview Hospital.
Rationale for On-Site Parkin!! Exnansion
Lakeview Hospital has served the conkunity from its currentJocationsince 1880. Inresponse
. to the community's growth and deman(J for healthcare services, Lakeview Hospitalhas
expanded service offerings, access tinies and staff. Lakeview Hospital's responsiveness to
community needs has created pressure I for additional parking. Lakeview Hospital is currently
200 parking spaces short of adequate' cin-site parking.
Lakeview Hospital has been addressing the parking shortage through a contract with. the
Stillwater Junior High School to provide 197 parking spaces for our employees. Two shuttles
move employees between the school and Lakeview Hospital campus Monday through Friday,
5:30 AM to 8 PM. Lakeview Hospital initiated shuttle parking in 1998 when parking
shortages began to impact customer p~rking at the Lakeview Hospital campus.
I
927 West Churchill Street · Stillwater · Minnesota 55082 · Phone: 651-439~5330 · Fax: 651-430-4528 . Home Page: www.Jakeview.org
--
e
. ,.~", ,:.,,,p
,': ,
Lakeview Hospital Request for Special Use Permit
Page 2()f 4
.
. Lakeview Hospital is proposing to expand its on-site parking to address three conCerns:
1) Neighborhood opposition to shuttle traffic;
2) No long-term COmmitment from the School District fOf parkIng space atStillwater
Junior High School; and
3) Lakeview Hospital has reached maximum capacity at the Junior High School lot.
Shuttle Parking History & Issues
.' In response' to' neighborhood opposition to proposed expansion of parking at the hospital
campus in 1998, Lakeview Hospital established a parking relationship with the Stillwater
Junior High School with one shuttle bus transferring employees Monday through Friday from
5:45 - 9:30 AM and 11 AM to 6 PM.
In 2002, Lakeview Hospital and the City of Stillwater received complaints from neighbors on
Greeley Street regarding hospital employee parking along Greeley Street. In response,
Lakeview Hospital added a second shuttle bus, expanded ,shuttle hours to 5:30 AM - 8 PM and
requested employees discontinue on-street parking. This change resulted in Lakeview Hospital
reaching maximum capacity at the junior high school lot (the School District's contract with .' ,
Lakeview Hospital allows for 197 parking spaces. The School District has indicated that they
do not wish to exceed tJ?e 197 limit).
In 2003, residents along the shuttle route (e.g., Anderson, Holcombe and 6lh Streets) contacted
Lakeview Hospital and the .City of Stillwater to oppose shuttle traffic. Residentscv~uplain
about the noise,. exhaust and increased traffic. Residents of Anderson Street are particularly
opposed to the shuttle because there ar~ no sidewalks on ~nderson Streetfor foot traffic. (See
attached letter from residents). .'
Lakeview Hospital has reviewed many alternatives to' meet employee parking needs and
maintain a good relationship with neighboring property owners. Our request is for the option
that is the least disruntive to the neighborhood and to continuity of service, delivery ~t
Lakeview Hospital.
Alternatives Consideredbv Lakeview Hosnital
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Alternative A: On-Street Parking
Two hundred vehicles using on-street parking each weekday would create a nightmare for the
neighborhood and City officials.
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Lakeview Hospital Req~estforSpecial ~se Pennit
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Alternative B:Move Lakev{ew HospitalOperations to Another Site'
We believe the current site willse~eourexpansion plans wellintothe'future. Moving
'" operations to another site represents' a $100 million dollar expense tha.t\Vould unnecessarily
increase healthcare~costs to the com:munity'and otherpayorS. ' , ,
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Alternative C: Shuttle Parking at an Alternative Site
Shuttle Parking from alternative sites' at Curve Crest and Lily Lake Arena were considered.
However, these alternative sites provided insufficient parking, posed g'reater operating
expenses, resulted in conflicts with evening use of the Lily Lake Aren3; and increased travel
time for employees.
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Alternative D: Parking Expansion 0* Lakeview Hospital Campus
Increasing on-site parking on the Lakeview Hospital Campus i's the best alternative. It
eliminates shuttle traffic, addresses ~eighborhood concerns about on-stieetparking and traffic
,and will provide reliable parking fori LakeviewHospital well into the future.
Lakeview Hospital retained' Walker Parking Consultants to evaluate all possible on-site parking
alternatives. The analysis by Walke} Parking Consultants concluded the only viable alternative
is the plan Lakeview Hospital is proposing.
,Lakeview Hospital owns two lots adjacent to and immediately south of the existing hospital '
parking lot. These lots lend themselyes to a.site design that uses land contouring, landscaping
and structural barriers so that the prqposed parking ramp will address noise, light and aesthetic
concerns. The structure will be designed so that 'the fronts of cars cannot be seen f~om the
south and east and the boundary are~.to the south and east will be heavilylandscaped to
minimize the visual impact. i
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Consideration of Other Chanf!es at Lakeview Campus
Relocation of Outpatient Services to Curve Crest
Stillwater'Medical, Group and Lakevlew Hospital are working to design a'healthcare facility in
the Curve Crest, neighborhood. Con~truction ,of the Curve Crest facility will, mean that many
of the existing clinic services and hospital outpatient services will move to the Curve Crest
site. Relocating outpatient services t6 the Curve Crest site will not reduceparkiIig needs at the
hospital campus but will significantl~ reduce surrounding traffic due to the nature of inpatient
traffic patterns vs. outpatient traffic patterns. ' " ,
ImDact to Neif!hborhood
In designing the proposed parking fa~ility, Lakeview Hospital has worked to address the
concerns of its neighbors and the CitY of Stillwater. '
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Lakeview Hospital Requestfor Special Use Permit
Page4 of 4
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. . Lakeview Hospital retained Short Elliott Hendrickson (SEH) to conduct traffic flOw~tudies in
the are. a p. r.o. p.o. sed t..io.' rde.ve..lo.p.. me. n. t... SE. H d... etenn. iil..e. d.. that the. . . number. ~of ve. hic. 1. e triP. s. on
. .'.. . . . -" .... ...'. . ...'.. .'..., .- ~'''. ~.' .'. . . .
~verett Street. is unlikely to increase as a result of the plailIled facility. . The. determination.' was
based on the fact that most employee vehicles enter and exit the lot once, a dayaild would
result in a lower vehicle count than the current shuttle traffic. SEH also found that the vast
majority of Lakeview Hospital employees do not travel to the hospital from the southeast and
therefore are unlikely to use the OrleanslEverett route to approach the parking facility..
Lakeview Hospital held. an infonnation session to share the parking e:xpansion plans and
rationale with neighbors. Lakeview Hospital sent meeting invitations to more than ~40
neighboring households two weeks in advance of the scheduled meeting. Thirty-eight area
residents attended the. infonnation session on the 11 th of September, 2003. Input from residents
confinned the need. to design the facility to be as unobtrusive as possible to adjacent
landowners. It also confinned the need to develop the site (or employee parking practices) in a
way that reduces traffic on Everett Street.(partiCularly between Everett and Orleans).
Lakeview Hospital has continued to work with its site design engineers and. the City of.
Stillwater' and believes"the concerns of adjacent property. owners will be adequately addressed.
As a community based, noil-profit healthcare provider, LakeviewHospital assumes both a .
service obligation and a fiduciary obligation to the Stillwater community. Lakeview Hospital .
believes the proposed parking expansion offers the most financially responsible. alternative to
provide off street parking.
Lakeview Hospital also believes that the proposed design represents the least disruptive
. alternative to the surrounding neighborhood. It will eliminate shuttle traffic through residential
streets, eliminate on-street parking and comply with the City's requirements for "low profile"
structures within a residential neighborhood.
Thank you for your consideration of Lakeview Hospital's request for a Special UsePennit.
Lakeview Hospital Submissions:
1. June, 2003 letter from neighborhood residents regarding shuttle bus traffic concerns;
2. July 11, 2003 letter from StilI water Area Schools reaff1nning current parking arrangement is temporary and' ....
future plans call for a reduction in size of the Junior High School lot.
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~e.ive.cI "June, 2003
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Jeffi,....J Robertson
Chief Executive Officer
Lakeview Hospital
927 West Churchill Street
Stillwater.MN55062
Dear Mr. Robertson:
I
We. the nei.Bhborhood res~dents oflWest Anderson and .Harri~ Streets; are wri~ to
expressaur concerns relatmg to. th~ shuttle vansoperatmgwhich carry the hOSpital
employees fram the Stillwater Jr. Ifigh School parking lot location to Lakeview Hospital
dailyaJong West Anderson St .
We ate very concerned regarding tJ;le safety and wen-being of the residents'along this
Toute. es~ally the appro.ximatelyl16 children (and their playmates that come to. the
area). Especially with the smnmer ~onths at't'J.,.,.aching; we feel very strongIytbat the
shuttle van route; which now has ~o vans opeming; is impinging on the daily activities
in the area and causing safety concerns.
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In the past, Lakeview Hospital hasbperated 9nIy one sbJ.JttJe van along this route along
with shorter vJ'.;,..aling hours. And npw with the addition of the second shuttle and your
extended hours from early moming!hours to late evening bours(as late as 8:00 pm) has
. increased our concerns.
Our major concerns are as follows: .
I) All but two of your drivers have driven too ,fast along this route and are seemingly
unaware of their surroundings.
2) There is a ublind" hill approach at the intersection ofHaniet and W. Anderson
Sts. This intersection is wheie the majority of the children live and congregate.
3) w. Au&\;~.)Vll St is a narrow lstreet with no sidewalks. which creates concerns for
individuals who are out walking and cbilJ.....1.l riding bikes.
4) There are "excessive" gas emissions 'with the vans leaving every ,10 minutes
between 5:3() am through ~:Oo pm; and every 5 minutes during, peak O}k.loWlg
hours. They pass each other frequently., .
5) We have found that the majohty oftbe shlittle van trips have only 1 or no
passengers; During peak hours. there may 3 or 4 passeno\Jl~ but not always
consistently. .
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We. the undersigned residents, have asked Robert and Charlotte Flipp to act as our
neighborhood c.vu~.ct regarding this hmtter. We would very much like the opportunity to.
discuss this matter and some potenti41 suggestions or resolutions with YOll. They can be
reached at 430-1367 to set up a time)o meet at your convenience.
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The W. Anderson and Harriet St. Neighborhood Residents
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Name
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Address
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'ILLWA:
AREA
SCHOOLS
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1875 South Greeley Street
Stillwater, Minnesota 55082
Tel: 651-351-8340
fax: 651-351-8380
tdd: 651-351-8338
www.stillwater.k12.mn.us
July 11, 2003
Doug Johnson
lakeview Hospital
Greeley Street South
Stillwater, MN .55082
Dear Doug;
The first months of our agreemelflt have gone well. The cars and school buses
seem to tolerate each other. The school's start and stop times will remain the
same, so we expect a similar am'ount of traffic this year.
.
The District would also like to re~ffirm that we consider this a temporary parking
solution for lakeview Hospital. the future plans for Stillwater Junior High School
call for a reduction in the size of !the parking lot. When the use of the building
changed from' a Senior High toa !Junior High and the stadium was moved to the
Senior High, our parking needs changed as well.
We can discuss this more when we get closer to the agreement renewal date of
January 1, 2004. !
rabender
Supervisor of Operations
ISD 834
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City of Stillwater
Planning Commission
October 13, 2003
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Mr. Gag opened the public hearing. Mr. Gag closed the public hearing.
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Mr. Teske, seconded by Mr. Peroceschi; moved approval with conditions met. Vote all
in favor .
Case No. SUP/03-S6 A special use permitfor an internet coffee shop with outside
seating located at 150 South Third Street in the CBD, Central Business District. Mike
Rice, applicant.
Mr. Middleton asked about parking requirements and how much outdoor seating that
Mr. Rice was planning on providing. Mr. Dahlquist asked if the parking shown would be
customer parking only.
Mr. Gag opened the public hearing. Mr. Gag closed the public hearing.
)
Case No. SUP/03-SS A special use permit for the construction of a two-level parking
structure accommodating 237 parking spaces located between Everett Street and
Greeley Street in the RA, Single Family Residential District. Lakeview Memorial
Hospital Association, Inc., represented by Walker Parking Consultants, applicant.
.' Jeff Robertson, Administrator of Lakeview Hospital, gave a brief overview oftheproject.
The hospital is seeking a 237 place, 2 level parking lot on the SE corner of the hospital
property. There are currently two homes located in the area that will be removed to
make room for the requested construction. Entrances and exits will be on both Everett
and Greeley Streets.
The reason for this request is three-fold:
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City of Stillwater
Planning Commission
October 13, 2003
-Numerous complaintsfromresi~ents on Churchill and Ander~on Stre~ts (east oUhe .. ..
hospital, regarding the shuttlingpf 200sorneemployees from ilie Stillw~ter JuniorHigh .
School parking lot . .
- No long term commitment froni Stillwater Junior High School. They have indicated that
they have potential uses for their lot, other than a parking lot for hospital employees.
- The ongoing expense of leasing the lot and transporting employees back and forth
($200,OOO/year)
Mr. Robertson indicated that they held a neighborhood meeting to receive input from
the neighbors. A traffic study wa~ completed to look at the potential impact of this
project. This study indicated tha~, there would be a 5% increase in traffic on Everett
Street. The hospital will use trees and other landscaping to heavily screen the. parking
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structure from the neighbors. Th~ plan addresses the neighbors concerns regarding
lighting and drainage. The hospital's strategic plan intends to keep the in-patient
services for the foreseeable future and move the ambulatory services out to the Curve
Crest-20 acre site.
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Terry Hakala, Vice Presidentof Walker Parking Consultants stated they were retained
by Lakeview Hospital to develop!the parking facility. He presented slides and maps
illustrating the parking structure. !The parking structure will be an expansion of the
current parking lot 60 feet long b~ 110 feet wide. The primary. entrance for employees
will be from Greeley Street to the lower level of the ramp If that isfull, vehicles will have
to go out onto Everett to enter th~ upper level of the ramp; There will also be an
entrance and exit on Everett St. 'A "left turn only" sign at the Everett exit will be installed
and the right turn will be pretty syvere in an attempt to deter motorists from traveling
south on Everett St. i
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Glen Van Wormer of S.E.H did ~ traffic study on the impact of this parking structure.
Three points were taken into co~sideration:
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-What is the impact of moving.th~ traffic from the school parking lottbthe
hospital. How will drivers change, their routes to get to the hospital grbunds~ .
-What wilLtae parking access changes do to traffic on Everett, Greeley and Churchill .
Sts.? :
-How will. the intersections function with additional traffic?
By using the home zip codes of the 200 employees involved, logical routes to the
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City of Stillwater
Planning Commission
October 13, 2003
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hospital were figured out The "net change on thearea streets wasthen determined.
Considering, that the 'shuttle, bus trips,' (approximately 225 trips 'Per day), wouhj be.
eliminated, the net changes are'notgreat A few streets will see slightly more traffic but
most neighborhood streets will see less traffic. Another consideration is that there are
so many different shifts involved at the hospital that there won't be great numbers of
vehicles arriving/departing at the same time.
Mr. Middleton asked what the increase in total trips on Greeley Street would be. He was
told it would amount to approximately 140 total trips more per day.
Mr. Ranum'asked Mr. Robertson what would happen to the.neighborhood if this
structure remains and the hospital moves. Mr. Robertson indicated that Lakeview's
intent is to stay for the foreseeable future. The cost of moving the entire facility would
be prohibitive ($100 million)
Mr. Gag opened the pubic hearing.
Mary & Rich Soderholm, 1128 Everett St S., will be directly south of the parking
structure. Mrs. Soderholm asked what happened to the walking trail that was on the
plans at the hospital/neighborhood meeting. She stated that this project was portrayed
as a parking lot, not a parking ramp. They have concerns regarding noise pollution from
the iri'creased traffic, slamming car doors, etc. They also indicated that they understood
this to be for employee parking and now it is indicated that there will also be patient and
visitor parking. Their privacy will be lost and light pollution concerns them. The
aesthetics of the parkland-like setting will be lost The feel that the structure will greatly
reduce the value of their property. The Soderholms are concerned with snow removal
from the open top floor of the parking structure and the lot and with the run-off going
into the pond and their adjacent property. Mr. Soderholm stated that this project is
objectionable to the neighborhood and they do not want it.
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Mr. Gag asked if there is or was a trail in the plans. It was indicated that there is no trail '
but an easement, conditioned on approval. ,'- , , ,
Tom Sherber of 1121 S Everett is in favor of the hospital and feels that Stillwater is
lucky to have such a fine facility. He expressed his concerns regarding safety in the
area. There are no sidewalks on the nearby streets and the increased traffic will only
make the situation worse. ,He stated that the current volume of traffic is barely tolerable.
He feels that even if vehicles (patients and employees) are not supposed to make a
right turn out of the ramp onto Everett Street, they will because it is the most expedient
way to get to the south and east sides of town. He questioned where the growth of the
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City of Stillwater
Planning Commission
October 13, 2003
hospital will end.. He feels tha~ this. expansion will' bea' detriment to the community,
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Karen Hofstrand, MO, 1204 S Everett St. feels that there are more creative solutions to
the employee parking issues. It is important to protect the nature area in the
neighborhood. After viewing, the stakes marking the boundaries of the project, she
stated that parking lot and ramp will really change the look and feel of the
neighborhood.
Mr. Teske asked if the hospital administrator would address the issue of the hospital
moving Mr. Robertson said that due to the rapidly changing medical profession, it is
tough to predict beyond their 15 year plan. He stated that there are no real plans to
move and he feels that they would do best in the current structure and location.
Pat Poshek, 1302 Everett St S, questioned why only those residents within 350' of this
'. . project were notified when this'is regional change. He'feeHstharthiswiJrhaveahimpacf""
on a much larger area. He feels that property zoned Residential 1 should be protected.
He wonders what will happen to the neighborhood if/when the hospital moves because
there would be all of this commercial property in a residential zone. He feels that the
hospital is a good neighbor and he .does not want to come off at being against the
hospital but he is concerned with what the building would become if/when the hospital
left. Mr. Poshek stated that there should not be so many planning decisions made in
one evening- it gets too late and everyone involved gets too tired. Good planning is
looking into the future so that years later, it looks like it was planned.
Stuart & Jill Glaser, 1103 S Everett St. moved into a residential neighborhood, not a
parking lot. Will the razing of homes continue for the hospital to continue its expansion?
He feels that the parking is really just a Monday thru Friday issue so this parking ramp
is not really necessary. He pointed out that the upper and lower levels are not
connected so, essentially, Everett will become a piece of the parking lot because
vehicles will have to go onto Everett to access the other level of the lot. This was
confirmed by Walker Parking Consultants. He felt that their suggestions to the hospital,
at the September 11th neighborhood meeting, were not seriously considered. They also
wonder where the expansion of the hospital will end.
Marty Rossini, 1224 S Everett, stated that no matter the design, a parking ramp is not
nice to lookat. He loves the pond and loves Stillwater but does not want to continue
living here. Patrons, employees of the hospital and the majority of other drivers ignore
the stop signs and speed limits already and he fears that this will escalate with the
addition of 200 employees. He talked to several realtors who agreed that property
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City of Stillwater
Planning Commission
October 13, 2003
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values will pluffimetifthe parking. ramp goes up. Mr. Rossini said he heard the prop~rty
south of the hospital was given to the hospital with. the understanding that itwould not
be touched. It was there for recuperating patients to view and enjoy. He wonders how
the deed to the property reads.
Dugan Kern, 1216 Everett St., feels the consequences of this project would negatively
impact the neighborhood. Questioned if anyone has considered letting employees walk
to work since it is only a couple of blocks. He strongly encouraged the Commission to
vote no on this special use permit.
Brad Glynn, 823 WAnderson Street, lives where Everett Street drastically narrows
(from 34' to 20') and there is a cement retaining wall abutting the street. He already has
a view of the parking lot which is not a problem because it is usually empty in the
evenings when he is home. Is there really a need for such a.big project? He can't
imagine. increasing the traffic through this areawherethereare,nosidewalks.and.
minimal setbacks. '
Mark Trumper, 1303 SEverett St. is concerned that there are no sidewalks now and
there is too much traffic already. More traffic increases the chance for more accidents. .
Dan Rydeen, 1111 S.Everettwants to stay in the neighborhood but feels it will be too
dangerous for his young children.
Mr. Gag closed the public hearing.
Mr. Junker asked if any easements were needed for the Greeley Street entrance/exit.
The hospital owns the property.
Mr. Ranum, seconded by Mr. Teske, moved denial of SUP/03-88
Mr. Junker feels that. a compromise should be made but cannot support this request as
presented at this time.
Mr. Ranum compared the situation to the international airport. Even though new
building is planned in thefuture,.currerit needs must be met. Success mea'ns continued
growth but there is a Ii in it. Maximum capacity will be reached making a move inevitable.
He does not want the neighborhood "stuck" with a massive structure that does not fit in
with the residential property, when it is a short-term solution.
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City of Stillwater
Planning Commission
October 13, 2003
Mr. Gag indicated thaUhe situationisdang~rousand will likely vote no.
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Mr. Middleton inquired about the possibility of no entrance/exiton Everett. Based on the
presentation and the neighborhood's opposition, he would have to vote against the
special use permit. .
Mr. Dahlquist recognizes the needs of the hospital. He feels that the solution is there
just not acceptable on Everett.
Mr. Teske is struggling with the issue of balance. Needs of hospital not in
harmony/balance with the residents.
Vote 8 in favor of denial of SUP/03-88, 1 abstention, Mr. Peroceschi
Other Items
-Discussion of Downtown Plan Update (tabled)
-Discussion of TH 36 Partnership Study (tabled)
{Monday, November 17th was tentatively set for the next expansion areatraffic study.
Mr. Teske, seconded by Mr. Wald moved to adjourn the meeting at 12:25 p.m;;
motion passed unanimously.
Respectfully Submitted
Kathy Rogness
Acting Recording Secretary
Page 16
PLANNING APPLICATION REVIEW FORM
CASE NO. SUP/03-SS
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Planning Commission Date: October 13, 2003
Project Location: 1104-1112 Everett Street South
Comprehensive Plan District: Single Family
Zoning District: RA
Applicants Name: Lakeview Memorial Hospital
Type of Application: Special Use Permit
Project Description: Request to construct 237 space parking ramp for hospital employees.
Discussion: The request is for a special use permit to expand the current hospital facility by
reconfiguring existing parking lots and constructing a 237 car parking ramp.
Therampwouldbelocatedsouth of the existing"hospital parking lot on Everett Street. Two
residences owned by the hospital would be removed to accommodate the structure. The
parking structure is setback 37 feet from Everett Street and 49 feet from the south property
line where an exiting residence is located. Existing trees and additional heavily landscaping
is proposed to buffer the parking structure from the residence. .
The new parking facility would have access off of Greeley and Everett Street. Greeley
would provide full access Everett would provide access to the north only.
Currently, 200 hospital employees park in the junior high parking lot and are shuttled to the
hospital. The hospital has stated that the school district has indicated that the lot will not be
available for hospital use in the near future requiring another parking solution.
To review the traffic impacts of the change of parking from the junior high to the proposed
parking ramp at Lakeview, a traffic study was prepared (a copy of the studyis attached).
The study examined the impact of the parking ramp on area streets and the regional
transportation system. The study concludes that the street system can accommodate the
change with some increases and decreases in traffic. The.study estimates that traffic on
Everett Street south of the parking structure will increase by 5 percent or approximately 50
trips per day.
A drainage plan has been provided for city review. In addition to site drainage, Lily
Lake/Brick Pond drainage improvements are recommended by engineering staff to be
coordinated with this improvement. . A condition of project approval calls for continued
drainage plan coordination.
Because of the location of the parking. structure next to a residential area, special design
features and conditions of approval are a part of the project. Heavy buffer landscaping is .
shown and required separating the parking structure from the residential area to the south.
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Lights in the parking area shall be designed to light up the lot and not the surrounding area.
Access to Everett Street from the new structure shall be signed and monitored to
accommodate traffic to/from the north only. The garage shall be designed so that the fronts
of cars (headlights) shall not be seen from adjacent residential areas. It is recommended
that the city's Design Review Committee review final design plans.
In terms of overall area planning, it may make sense to rezone the hospital Public
Administration (PA) to better define hospital use rather than the current residential
designation with special use permit review.
It is recommended that the hospital participate in street and sidewalk/trail improvementsiin
the area of the hospital that may be determined as appropriate at a future date. This could
include improvements to Everett Street and better sidewalk pathway access to and through
the site.
Recommendation: Approval as conditioned.
Findings: As conditioned, the project is consistent with Zoning Ordinance, city regulations
and the Comprehensive Plan.
.. Conditions of Approval:
1.
2.
. 3.
4.
5.
6.
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Parking lighting shall have standard of20 feet or less with light cut offs so that
residential areas are not lit or cannot see the source of light. .
The south parking ramp boundary shall be heavily landscaped to minimize the visual
impact from the residential area.
The parking structure shall be designed so that the fronts of cars cannot be seen
from the south and east parking ramp elevation.
The two residential structures shall be advertised and made available for relocation
The drainage plans shall be coordinated with the city lake drainage il)1provement
plans of the city and reviewed and approved by the City Engineer.
The hospital shall participate in Everett Street and possible hospital related sidewalk
improvements adjacent to the site. A pedestrian trail easement shall be provided
connecting Everett Street to Greeley Street. .
7. Access to the parking structure off of Everett Street shall be limited to traffic from the
north. This shall be signed and enforced by the hospital.
Attachments: Application, plans and traffic study.
"'SeH
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3535 Vadnais Center Drive, St. Paul, MN 55110-5196
651.490.2000
651.490.2150 FAX
architecture
engineering
environmental
transportation
October 9,2003
RE: Stillwater, Minnesota
Lakeview Hospital Parking Ramp
SEH No. A-"STILLOlOLOO 14.00
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Mr. Steve Russell
Community Development Director
City of Stillwater
216 North 4th Street
Stillwater, MN 55082:'4807
Dear Steve:
We have reviewed the traffic implications of the modifications to the parking supply at Lakeview
Hospital. Currently, Lakeview Hospital has several parking lots surrounding its site including a
separate lot on the southeast comer of Everett Street and Churchill Str~et. The hospital also utilizes
16 spaces in a church parking lot on the northeast comer of Everett . Street and Churchill'Stfeet, and'
196 parking spaces in the Stillwater middle school parking lot near Holcomb Street and Hancock
Street. The proposal is to replace the south parking lot and the off-site leased parking spaces with a
parking ramp on the south side of the hospital. The parking ramp will have access from the lower
level to Greeley Street and fromthe upper level to Everett Street. There will also be limited access .
between Everett Street and the lower level.
Middle School Parking
The major traffic issue. is the impact of moving employee parking from the Stillwater middle school
to the hospital campus..Approximately 200 employees park at the school parking lot each weekday.
Shuttle buses transport the employees between the school and the hospital. .
To determine the routes that employees currently use to the parking access, including both the
regional and local transportation systems, we obtained zip code information for all employees. The
zip code information was plotted onto a map, and the number of employees coming from a specific
zip code was noted. Routes were then assigned from the zip code to the hospital or school parking
areas. As an example, employees with a zip code in New Richmond were assumed to utilize the
Highway 64 bridge to cross the St. Croix River, and then use a route consisting of Chestnut Street,
3rd Street, and Churchill Street to reach the hospital area. To reach the middle school parking lot, it
was assumed this traffic would utilize 6th Street south from Churchill Street. To utilize the hospital
assigned parking lo.ts, it was assumed that this traffic wo.uld utilize Everett Street so.uth from
Churchill Street.
Similarly, emplo.yees living in the Vadnais Heights zip co.de area were assumed to. utilize 1-694,
Highway 36, and Greeley Street to. reach the campus. To. reach the middle schaal parking lo.t, they
were assumed to. co.ntinue an Highway 36 to. Osgo.o.d Avenue (4th Street) and travel no.rthto. Orleans .
Street, west to. 6th Street, and no.rth to the parking area.
Short Elliott Hendrickson Inc.
Your Trusted Resource
Equal Opportunity Employer
.
.
.
Mr. Steve Russell
October 9, 2003
Page 2
Employees living in zip code 55082 were distributed within the zip code area based on population
approximations. Routes were similarly plotted from the population areas to both the hospital and the
middle school lots.
Volumes were computed. based on employees who utilized each route. As an eXaIllple, there are
42 employees in the New Richmond zip code and 42 "trips" were assigned to that specific route.
The "trips" were then divided by total employees to obtain percentage of employees on each route.
Applying the percent distribution to the 200 employees parking at the school on each day then
allowed us to. approximate ,the volumes on each route. Itshouldbe.noted that twe trips per
employee were assigned to the routes. Thus, the volumes of traffic from the school parking lot that
resulted from employee parking were assigned onto specific streets. The same. process was then
used for employee trips that would be transferred to parking at the campus. The volume change on
the streets was then established.
The change in parking from the middle school to the campus will also eliminate the shuttle bus
runs. Currently, the buses run from 5:00 a.m. to 8:00 p.m. and use alternating routes of Churchill
Street and Ho1combStreet or Anderson -Street' andHo1combStreet.Theelimirtation of theshiittle
bus would then result in a reduction in traffic on the specific streets.
Specific reductions in streets near the school campus are as follows.
Orleans Street west of 3rd Street
6th Street north of Orleans Street
6th Street south of Churchill Street
Orleans Street west of 6th Street
Holcomb Street south of Hancock Street
Anderson Street west of Holcomb Street
Churchill Street west of 6th Street
Everett Street north of Orleans Street
Orleans Street eastof 4th Street
Greeley Street north of Curve Crest Boulevard
-140
-182
-122.
+42
-344
-125
+122
+42
-42
+140
With the exception of the Everett Street and Orleans Street route and a single long block of
Churchill Street, the net result. is a reduction in traffic. It should be noted that the hospital has
agreed to restrict access to and from the lower level of the parking ramp to northbound traffic only.
We estimate this will reduce the traffic volume on Everett Street, but not eliminate it since there is
still access from the northerly surface parking lots to Everett Street to the south.
Hospital Parking
The second consideration is the change in parking characteristics around the hospital due to the
parking ramp and the additional employees previously parking at the middle school or in the church
parking lot.
Mr: Steve Russell
October 9,2003
Page 3
.
The north parking lot is primarily for patients and visitors parking. There is no change anticipated in
either access or layout. It will remain operating as is.
The west parking lot has space. for 18 staff members. and 20 patients or visitors. In the conceptual
future design, there are 36 spaces shown so there is virtually no change in that location or lot.
The south parking lot currently consists of 56 spaces shared by staff, physicians, and 3:00 p.m. to
11:00 p.m. shift workers. It will be replaced by the lower level of the parking deck and will be
expanded to approximately 160 parking spaces with access directly from Greeley Street. Thus, there
,wilLhe an additionalJ05 parking spaces available for employees with direct access from Greeley
Street and partial access from Everett Street.
The east parking lot currently has 100 parking spaces, virtually all primarily used for visitors or
patients. The combination of the existing lot, the revised lots, and the parking deck will provide
237 parking spaces based on the concept drawing. Thus, there is an increase of 137 spaces at this
location. Access to the Greeley Clinic lot, which is the north portion of the existing lot, is through
three separate access openings. Access to the new lot and parking deck will be through the southerly
access to the Greeley Clinic lot, approximately one.:.halfblocksouth of Anderson Street.
The Everett Street lot, which has 48 spaces, will remain available for staff parking as it now is.
Based on the distribution of traffic throughout the region, the access to the parking areas and the .
availability of staff parking will fit the distribution based on the employee residences. Traffic
coming from the south and west will primarily use Greeley Street to the south lot access or continue
north to use Churchill Street and turn south from Churchill Street on Everett Street. Traffic from the
southeast will tend to use multiple routes including Highway 36 to Greeley Street, or 4th Street north
to Orleans Street and ultimately Everett Street. For worse case scenarios, we have distributed no
traffic to the 3rd Street/Churchill StreetlEverett Street route.
Traffic coming from the north, northeast, and northwest using County Road 12, County Road 5,
:Highway 95, or the existing St. Croix River bridge will primaIily use. the combination of streets and
ultimately use either Greeley Street, Churchill Street, or Everett Street access. This reinforces the
directional distribution and routing that we utilized in compiling the estimated traffic on local
streets.
Greeley Street Access
Future traffic volumes on Greeley Street. are anticipated to continue to increase. Some of the
forecasts appear to be optimistic or perhaps even unrealistic since the'capacity of. Greeley Street
north of Churchill Street and the general street system in Stillwater will be unable to handle some of
the volumes forecasted. We anticipate that as traffic continues to grow in the area, the intersection
of Greeley Street and Churchill Street will be improved with designated turn lanes and ultimately a
traffic signal.
Access from the parking ramp onto Greeley Street to make a left turn to travel south is also a .
concern. The location of the proposed access does provide. adequate sight distance both north and
.
.
.
Mr. Steve Russell
October 9, 2003
Page 4
south. The entrance, combined with the Lily Lake Park access, will create the appearance of a full
intersection, which it should generate adequate positive reaction on the part of the Greeley Street
motorists. While we anticipate there will be some delays at times for traffic leaving via this exit, the
lack of a high concentration of traffic leaving the hospitaL at a spec~fic time should reduce the
overall delays to a sufficient level. We believe that the existing signal at Curve Crest Boulevard and
a future signal at Churchill Street will provide gaps in northbound and southbound flowing traffic.
Highway 36
We have also considered the impacts of the potential changes along Highway 36 resulting in less
. direct access to Greeley Street. We believe that the options of using the County Road 5 interchange
and Curve Crest Boulevard, the use of Washington Avenue and the frontage road to Greeley Street,
or Washington A venue and Curve Crest Boulevard to Greeley Street will provide options. We have
also anticipated that traffic utilizing Highway 5 would continue onto Curve Crest Boulevard and
Greeley Street. We do not believe that traffic will continue easton HighWay 36 to utilize the
Osgood Avenue intersection and then travel north and back west using Orleans Street and.Everett
Street for parking access or using 4th Street and Churchill Street for access.
Summary
The removing of parking from the middle school to a hospital ramp should result in significantly
lower volumes on some streets, somewhat lower volumes on many streets, and slightly higher
volumes on two streets. The additional volumes are low enough so that it is unlikely they will. be
noticeable. The change in orientation of hospital parking will have some numerical impacts on
access from Everett Street to Churchill Street. The additional turning movements at the intersection
of Greeley Street and Churchill Street may add to the future need for a traffic signal at the
intersection. We believe that access to Greeley Street from the proposed ramp will be safe and will
operate satisfactorily although delays will occur occasionally.
If you have questions or need any additional information, please call me. We are preparing a
summary of the data that we collected and the calculations that we have madeto add to the backup
files for the files.
Sincerely,
SHORT :m I lOTI HENDRICKSON INC.
~/I~IA/~
Glen Van Wormer, PE
Senior Transportation Engineer
tlo
c: Klayton Eckles, City of Stillwater
\lspfiJes I IsplilptlslilllOlO IOO\correspondencelrussell2_100903.doc
COMMUNITY DEVELOPMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER MN 55082
Case No: 5 UP!os -gg -
Date Filed: 7/:Ju f!J " .'
Fee Paid: :.#$2 _
Receipt No.: (7)3 q
j,v
PLANNING ADMINISTRATION APPLICATION FORM
ACTION REQUESTED '
J/ Special/Conditional Use Permit
Variance
Resubdivision
Subdivision*
Comprehensive Plan Amendment*
Zoning Amendment*
Planning Unit Development *
Certificate of Compliance
The fees for requested action are attached to this application.
*An escrowfee is also required to offset the costs of attorney and engineering fees.
The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted
in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with
application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is
required. If application is submitted to the City Council, twelve (12) copies of supporting material is required,
A site plan is required with applications. Any incomplete application or supporting material will cle/ayJhe
application process. '
, - 'H PROPERTY IDENTIFICATION 3'30 "302 02:'YCCJ38
II CJ ~ J:::. "ere Sf. S.
Address of Project J 1/2 EIJ~.J};r::J.. S. Assessor's ParceJNo.3"3030.20~i'0035 ..
(GEO Code)
Zoning District Description of Project Se..e.. Q.#a.cJ..~d ~ he:e.i
"1 hereby state the foregoing statements and all data, information and evidence submitted herewith in all
respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply with the
permit if it is granted and used. "
Property Owner L~Ic.t..Il'~ ~o(';a1 U()~
A. ~SDC :'+,'0.... t :CrIoC. .
Mailing Address~.:2 ~tLi"t..ha\ ,Sf- W
Representative~ll.lk.rz.i" 'Pa.("'~ Cot\sLLI~fs
lC,C.O s. kw~ 1,00
Mailing Address..,S " ~ 4- If' ;. ~D
City ~ State - ZiP5-l-i llWa...t.UN\N 45so~2 City - State - Zip VV\Qls m f\J 55'-1((.0
5330 Telephone No. <i S -5 - q llc"
Signatu~ ~W{~ 'f' .' , : >
ture is re~d) Signature-?.:2e;;:e '
-:re. '"'3. R.o ~et'-k6" I CEo 'Z?""
. SITE AND PROJECT DESCRIPTION
Lot Size (dimensions) Se..e x~ ~~ l:Ria.uf:~1 Total Building floor area 2 0 2 .OQ:)square feet
Land Area 1 J.{, '5 a.c V"e'Sa Existing I "C.;\.. 00(:) square feet
Height of Buildings: Stories Feet Proposed .~Opj~O square feet fe.r(e.cJc..l
Principal 2 Paved Impervious Area square feet
Accessory j. No. ofoff~street parking spaces .... '.
4" Eki~M On 'iH.c. '303 pl\t~ &.flo ,,, ~(k.IA't (
'"1 e~$t- o~ e;vue.it st..
f...)~ a ~ rr
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.....//:-----"
.
LAKEVIEW
HOSPITAL
. Lakeview Hospital's Mission is to deliver superior quality service in cooperation with others
to meet the diverse healthcare needs of individuals, families and communities of the St. Croix Valley.
September 25, 2003
Stillwater Planning Commission
City of Stillwater
216 N Fourth Street
Stillwater MN 55082
RE: Lakeview.lIospital Request for Special Use Permit
Lakeview Hospital is petitioning the Stillwater Planning Commission for a
Special Use Permit to develop parking south of the hospital, between Everett
Street and Greeley Avenue. The proposed expansion will accommodate 237
parking spaces. The spaces will be used by hospital and clinic staff that are
currently parking at the Stillwater Junior High School and are shuttled to/from
the hospital campus. Lakeview believes an on-site parking expansion is the
best option to meet employee parking needs and address neighborhood
concerns regarding shuttle traffic. Lakeview began evaluating alternatives to
shuttle lot parking because of the following:
.
. 1. Residents of the streets used for the shuttle route (e.g. Anderson, Holcombe,
6th Street) have complained to Lakeviewand the City of Stillwater about
shuttle traffic. Residents say the shuttle drivers are courteous, however
residents complain about the noise, exhaust and increased traffic.
Residents of Anderson Street are particularly opposed to the shuttle because
there are no sidewalks on Anderson Street for foot traffic.
2. Anticipated loss of the Junior High School parking lot. Lakeview Hospital
understands that Stillwater's School Administration will propose converting
the majority of the existing parking lot to green space. The existing parking
lot well exceeds the parking needs of the Junior High School; school. offiCials
have determined it is not cost effective to maintairilrepairthe aging lot.
3. The cost of off-site parking has incteasedoverthe past several years. Use of
the Junior High School lot has iricreasedfrom no annual fee to $50,000 pet
year. Efforts by Lakeview in 2002 to eliminate on,-streetpark1ngby
, employees resulted in the need to expand the number of shuttles,drivers
and shuttle hours for a total operating budget (including lot rental) of
$200,000 per year. Shuttle parkingat an alternative site, e.g. Curve Crest
would be at considerably greater operating expense; the added distance
would require a third shuttle.
.
4. Lakeview oWns.two lots adjacent to and immediately south.of an existing
hospital parking lot. The lots were purchased by Lakeview a number of
years ago with intent of creating additional parking. The lots lend
themselves to a site design that uses land contouring,}andscapingand
927 West Churchill Street - Stillwater - Minnesota 55082 - Phone: 651-439-5330 - Fax:. 651-430-4528- Home Page: www.lakeview.org
Lakeview HospitalRequest for Special Use Permit
. Page 2 of3
.
structural barriers to mitigate "noise, light andsightpoVution." Lakeviewis
conscious of theneed .fo:r the parking space to be unobtrusive to the
surrounding landowners. Lakeview evaluated parking expansion in other
sections of its existing property at Greeley and Churchill. However,
developing property in other sections would not provide sufficient parking
spaces for current needs and would seriously disrupt parking/ services to
hospital and clinic patients.
5. Lakeview estimates that 237 spaces will meet immediate hospital and clinic
employee parking needs. If Stillwater Medical Group (clinic services) .
relocates to Curve Crest, as planned, there is likely to be a temporary
decline in demand for employee parking. However expansion of hospital
services into the Churchill St. clinic building will eventually bring employee
parking demands back to current levels.
ImDact to Neiqhborhood
In designing the proposed parking facility, Lakeview ha~ worked to address the
concerns of its neighbors and the City of Stillwater.
.
Lakeview retained Short Elliott Hendrickson (SEH) to conduct traffic flow
studies in the area proposed for development. SEH determined that the
number of vehiCle trips on 'Everett Street is unlikely to increase as a 'result of
the planned facility. Th~ determination was based on the fact that most
em.ployeevehicIes enter and exit the lot once a day and would resuItina lower
vehicle count than the.current shuttle traffic. SEHalsofoundthat the vast
majority of Lakeview employees do not travel to the hospital from the southeast
and therefore are unlikely to use the Orleans/Everett route to approach the
parking fa:cility.. ,
Lakeview held ari in:forrnation session to share the parking expansion. plans and '
rationale With neighbors. Lakeview sent meeting inVitations to more than 140
neighboring households two weeks in advance of the scheduled Illeeting.
Thirty:-eight area residents attended the information'session on the 11th of
September,.2003. Input from residents confirmed the. need to design the facility
. to be as unobtrusive as possible to adjacent landowners. It also confirmed the
need to develop the site (or employee parking practices) in a way that reduces
traffic on . Everett Street (particularly between Everett and Orleans) .L~eview
has continued to workwith its site design engineers and believes. that the
concerns of adjacent property owners will be adequately addressed. .
F:\USERS\debm\Properties\Parking\Planning Commission.letter.doc
.
.
.
\
Lakeview Hospital Request for Special Use Permit
Page 3 00
As a community based,non-pmfithealthcare provider, Lakeviewassumesbotb
a service obligation and a fiduciary obligation to the Stillwater. Lakeview
believes the proposed parking expansion offers tbe most finanCially responsible
alternative to provide off street parking for h,ealthcare staff. At the same time,
we recognize that Lakeview operates within aresidential il."eighborhood and that
it is in the best interest of the hospital, and its neighbors, to work cooperatively
with adjacent landowners in developing the hospital's facilities.
Thank.you for your consideration of Lakeview'srequest for a Special Use
Permit. Lakeview representatives will be available at the October 13th Planning
Commission meeting to address your questions/<xmcems:
Si~cerely, C
...(;~
~ "
. ,Robertson
ministrator
F:\USERS\debm\Properties\Parking\Planning Commission Letter.doc
Attachment to Planning Administration Application Form
Property Owner: Lakeview Memorial Hospital Association, Inc.
.
Address of Project: 1104 and 1112 Everett Street S
Descriptioll of Project:
The project consists of adding 35,500 square feet of new surface parking and
construction of a new one level 30,000 square foot elevated parking deck to
accommodate 237 new parking spaces. A service drive will be constructed
from Greeley Street to the new surface parking under the elevated deck and
will have entry/exit control gates at Greeley Street. An entry/exit will also be
provided to the new surface parking under the elevated deck from Everett
Street and will have entry/exit control gates. The new elevated parking deck
will be accessed from the existing parking lot to the North along Everett
Street by expanding the existing surface parking to the south to the new
elevated deck. The southerly most curb cut on Everett Street to the existing
parking lot will be closed. The project will include storm water management
incorporating a holding pond located adjacent to the intersection of the new
service drive. and Greeley Street. Lighting.wilLbeprovided,Jor.theparking .......,.
under the elevated deck and on the deck using pole mounted light fIxtures
similar to the existing parking lot fIxtures. All fIxtures will incorporate a cut-
off feature to minimized horizontal light spill.
Lot Size: See attached site drawings.
.
Land Area: 14.5 Acres
Height of Buildings:
Principal: 2 stories existing, Accessory: 1 story existing
New: 1 story, 15 feet
Total Building Floor Area: 202,000 square feet
Existing 172,000 sq. feet, Proposed 30,000 square feet per level.
Paved Impervious Area:
New 35,500 square feet surface parking plus the elevated parking deck
(30,000 square feet).
No. of off-street parking spaces: Existing 303 on site plus 46 in parking lot
east of Everett Street, 16 in Church lot and 196 at Stillwater Junior High
School
New 237
.
.
October 7, 2003
Dugan and Jennifer Kern
1216 Everett Street South
Stillwater, MN 55082
Dear Steve Russell,.
We are writing to strongly urge that you vote against the proposal to construct a parking
ramp adjacent to Lakeview Memorial Hospital. Please take a few moments to consider our
objections to this proposal. Quite simply, we think this proposal makes little sense for any of the
involved parties and represents a significant threat to the sustainable planning, safety, and quality
of life in the adjoining neighborhoods. Much has been said of the hospital's need or aspirations
to continue growing. However, this proposal is not about health care, it is about building a
parking ramp in the heart of a residential area. We think this isa very poorly conceived idea and
urge you to consider the greater, long-term welfare of the community as you make your decision
on this issue.
· The ramp is intended to serve a short term purpose but will have a long lasting
negative impact on the livability and desirability of the neighborhood. The
hospital is already at the limits of its capacity on the current site and it continues to have
plans to expand into the future. The ramp will therefore not meet the hospital's stated needs
but will have significant and long lasting adverse affects. Again, this type of short term,
unsustainable thinking is not responsible planning or stewardship of our community's
resources.
.
· The ramp will negatively impact the safety and livability of the neighborhood.
Everett Street South is a residential street that is already used beyond capacity by measures
oflivability and safety. The entrance to Everett Street South by the hospital is too narrow to
accommodate additional usage (it is so narrow now that at night only one car at a ti~ecan
safely pass). There are no sidewalks for residents and children and thus the increase in traffic
represents an additional safety hazard and compromises the livability of the neighborhood.
Our street already suffers from excessive speed and traffic noise. The proposal for the ramp I
have read states that there will be a "left turn only" sign from the ramp onto Everett but I
have no faith that this will be enforced any more diligently than the speed limit currently is. .
The ramp therefore would significantly compound an existing problem. This problem is
shared by Churchill and Greeley and the residential areas that will see an additional burden of
traffic for which they were not designed.
· The case has not been adequately made as to the need for.a parking ramp.
Sufficient parking exists at the Junior High School. There is no compelling reason to destroy
residential property in the heart of a residential neighborhood when a solution already exists
and is working today. The Junior High is only two blocks from the hospital. I would note
that many people who work in Stillwater or elsewhere are accustomed to a walk exceeding
two blocks from their parking space to their place of work. We must be responsible stewards
of our scarce resources of land and livable residential areas in Stillwater. Sacrificing these
resources without a commensurate gain for the neighborhood and community is not
responsible planning. And it is not what Stillwater as a community is about or should accept.
Thank you for your careful consideration of our position and objections to this proposal. We look
forward to working towards a successful resolution of this matter.
.
Sinc/T'i. ~1. Y
Duga~1:tJtt~
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EXISTING SANtT ARY SE
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Stillwater, Minnesota 55082
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BRUCE A. FOLZ a ASSOC.
LAND SURIIEYING-LAND PLANNING
14791 lIClTH STREET N,
STILLWATER. MINNESOTA 55042
TELEPHONE, 612-439-8833
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RITlER'S SUBDIVISIOH AIIO HOLCl>>1BE'S AODITIOII RETMCEI1EIIT
NOll:
About 10 orlgln.1 fron pipe monunents belleved to be
set by Jam!! Simonet were found on random lots in RITlER'S
SUBDIVISION. I I.... r.traced thts plat based on th..a
IIOnUllellts and have defined and monumentC!d Hancock Street.
1 h... subdivIded the Ilorthwest Quarto.. of SectIon
33 using the present Wa.shtngton County cast iron
monuments which mark the Goverrrnent corners. This
subdivision conforms with .the south l1ne of HOlCOMBE'S
ADDITION IS plattp.d and .'!'Onumenteda
A gap (of record) exists between the south ltne
of HDlCllMBE'S ADDITION (north line SE 1/4-NN 1/4)
and the north lln. of Hancod Street. Thts land has
been occupied by Lakcvtew Hospital for about 20 years.
Th. pl.t of HDLCOIIDE'S ADDITION denotes the
NE 1/4-NW 1/4 as being 1320 feet by 1320 feet. The
actual dimensions y1eld hl;.27 to 2.11 foot east-west
excess and a 0.03 fuot excess north-south 110n9 the
cast line and. 1.51 font d.ffr.iMr.y nort.h.'outh
along Ih. oust ltne.
Present mon~nts .and previous survey retards
d.note this plat has been proportioned equally tnto
all lots. f have also proport1on!d the excess and
deficiency Into each lot. .
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TOTAL AR.~A (I"c.lw.di"~ GiM:"'~ .J'lI'.Jf/W)..- 503JS11.sy..,...t.".s..s.4k-.t.
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I HEREBY CERTIFY THAT THIS DRAWING 1$ A CORRECT REPRESENTATION
OF THIS SURVEY AND ALL MONUMliNTS HAVli BliliN PLACED IN .ntE
GROUND AS SHOWN. THIS SURVEY OR PLAN WAS PREPARED BY ME OR
UNDER MY DIRECT SUP[RVISION AND I AM A DULY REGISTeRED LAND
SURVEYOR UNDER.THE LAWS OF THE STATE OF MINNESOTA.
~ a.,~
REVI~IONS OR AOOITIONS
n.o.TEI -II ~SffilPTION OF AEV_ OR ADD.
"".1:6 II AJrI. II.. "._.....AV.. IIU, .., A...I"u.......;
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2.'8-" ltevl'Sc .....n4l. ~M4';'
,... N01'ElAU. REV. OR ADD. IN 9..AlfTLET'T'ER'ING
BOUNDARY SURVEY
SEe ,~~
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COMM, NO,
lOG
BRUCE /1,.' FOU
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N"oOk: ~.6 .WM/JeI ~..,,/S ,..,. ~"oI' 4"~..,.....IN...I.
_AIRED RJR'
LAKEVIEW MEMORIAL
HOSPITAL
919 WEST ANlEBSON ST.
STILLWATER. MINNESOll\ !55Oll2
.........
Au.",>' I~.IVI!IZ
MINN. rte:G. NO; 9232 DATE
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Karen Hulstrand
1204 Everett St.S
Stillwater, MN 55082
Dear Mayor and City Council:
I am writing you regarding the two level parking ramp the hospital is asking for a special
use permit for on December 2nd. I live on 1204 Everett Street,just two houses from the
proposed parking lot and will be impacted by this change to our neighborhood. I have
both long term and short term concerns about the proposed hospital expansion.
I am a physician at Fairview Medical Center in Wyoming, MN, which is also a fast
growing hospital in an area where the population is growing. Therefore, I am well aware
that the hospital, if it is to continue to survive will be in an expansion mode for some
time. Unfortunately unlike the hospital in Wyoming, which is situated ina cornfield, this
hospital is in the middle ofa vibrant and beautiful neighborhood. The hospital has no
choice but to continue to expand if it wantsto survive and I think thiscurrent plan is only
a short term solution.
.
The hospital has said that it doesn't think this area will work for them long term. The
hospital could change this neighborhood permanently and then leave for a more suitable
site, leaving a blighted neighborhood behind. It is the City Counsel's purpose to look at
the long term effects for the city of Stillwater. This proposed expansion will not be
sufficient in the long term and in the short term will cause a lot of destruction.
Short term I have concerns about the look of the two story parking structure. It will
change the characteristics of Brick Pond significantly. It will impactthe amount of trees
and the wildlife on the pond. It may change water quality by adding more pavement
drainage to the water system. There is very little set back from the road to the surface lot
north of the parking ramp and that will impact the beauty.ofthe street. Traffic is a huge
concern and none of the streets around the area are set up to handle this much traffic.
Having an entrance onto Everett is particularly problematic, as the street is not designed
for it.
I think that more thought and more long term planning need to go into deciding how the
hospital and the neighborhood can coexist in the short term as well as long term. The
planning commission in their 9-0 vote also felt this way. The hospital provides a needed
and great service to the community. We want solutions that work for everybody. This
proposed plan does not.
.
Sincerely yours,
&~nd'M.D.
Cc Lakeview Memorial Hospital Association
~
''f'
1224 South Everett
Stillwater, MN 55082
.
November 18, 2003
Dear Council Member,
We write to express our absolute opposition to Lakeview Hospital' splan to build a
two-story parking ramp. in our residential neighborhood. We believe the.increased
traffic it will generate~ with access on Everett St., will greatly decrease our quality of
life and possibly our home's value. Ifa person wants tQ leave the hospital and go (fQr
instance) tQ thenewWalgreens, what route will they chQose - regardless of a little "no
right turn" sign?
The hospital has been a great neighbor~ but there comes a time when there has to be
a limit to their expansion. What will become of these facilities in 15 years when the
plan, as Mr. Robertson hinted, is to move to acres on Hwy 36? Have alternatives
reallx been studied? There will be empty parking lots at the Stillwater Junior High and
Lily Lake arena. What about employeeparkingat hospital property near Curve Crest
Blvd.? People who work in metropolitan areas often do not park at those facilities.
They have to park and shuttle or park and walk. Why should it be any different here?
Enough homes have already been movei:Why take two more - one of which. is on .
one of the nicest lots in town. Please liste~, the opinion of the planning commission.
A 5-4 or 6-3 vote there might mean you should consider granting the permit, but a 9-0
vote seems quite convincing to us!
We have lived in our home at 1224 S. Everett Street since 1966. We always felt
our children were quite safe here and want nothing but the same for the neighborhood
children and our own grandchildren. Please vote to deny the spe~ial use permit and
explore other options.
~
Y1-t-
Marty & Pat Rossini
.
.'
.
November 19,2003
Dear Council Member:
We are writing you regarding the Lakeview Hospital's request for a zoning variance to build a 23 7~parking ramp south
of the hospital that will be on the Council Agenda on December 2nd. We live at 1128 Sot1th Everett that puts us
adjacent to the proposed parking ramp. Our house is shown on the architect drawing. Needless to say, wewill b~
greatly impacted by this structure on our quality of life.
Please take a few moments to consider our objections to this proposal. First of all, we would like to stress those
concerns from a neighborhood perspective as a whole.
TRAFFIC-will increase dramatically on surrounding streets not designed to handle large traffic loads.
SAFETY-Increased traffic and increased speed will increase already present danger. This will be especially true
where the street narrows on Everett starting just south of Anderson and the Everett Street intersection.
EXPANSION-The administration of the hospital said in the long run it will need to move out because of growth and
the need to expand. BUT prior to moving out, their plan is to expand where the two houses on the Southwest corner of
Churchill and Everett are located once they come up for sale and also to build up the present hospital structure. So the
Hospital builds this ramp, takes a few more houses to expand andit is still not enough then what? They plan to relocate
out of town. By that time, they will have left a blighted neighborhood and will leave behind a whole lot of unnecessary
blacktop.
Secondly, we would like to stress our concerns about living next door to a parking ramp that will have an entrance and
exit off of Greeley and also offofEverett~O feet from out property line:
.
NOISE POLLUTION-We will be subjected to the noise of vehicle doors slamming and the starting and stopping of
engines at all times of the day. Jeff Robertson said when he met with the neighbors that this parking lot would be for
employees only but at the Planning Commission meeting; he stated that it would be overflow for patients, too.
LIGHT POLLUTION-When we look out our living room window and we look to the northwest we see trees but
once the service road is constructed off of Greeley, we will see headlights coming into the parking lot and taillights
going out. Also, we will see the headlights of the cars pulling into parking spaces facing the south. Then there will be
the parking lot lights.
ENVIRONMENT-What we now look at from our backyard will be forever changed-the characteristics of the Brick
Pond and the wildlife that now live in this area. The number of trees that will need to be taken down to build the
service road will be significant and we will no longer have woods.
DEV ALUA TION OF HOM~ Most of the homes in the immediate area will be devalued but certainly ours when
immediately next-door is a parking ramp.
I (Mary) worked many years in a hospital in a senior management position and so please understand that I know how
important a good hospital is to a community and we feel Lakeview is a very good hospital.. So it is not that we do not
want the hospital, we just feel that the Hospital is infringing upon our residential area when in fact it is zoned a RA
one-family district. Also, from my past experience, I know how important it is when there is a hospital issue
impacting the surrounding neighbors to get them involved. We feel there are alternatives to the parking ramp in
providing parking space for their employees. The Lakeview Hospital met with the neighbors on September II th to
present the plans that they had already designed. The neighbors gave a lot of feedback with suggestions for alternatives
as well as suggestions for modification of the plans. We left that meeting that evening feeling that we were being
listened to and changes would be made. However, when we got to the Planning Commission meeting on October 13th,
not one thing had changed. We can only hope that the you will agree with the Planning Commission's 9-0 denial
vote thatthe Hospital's proposed plan is detrimental to us and our neighborhood.
Thank you for your careful consideration of our position and objections to this proposal.
.
Sincerely,
tR~~~~~
Richard and Mary Soderho;~ . ([ ,
1128 South Everett
Stillwater, MN 55082
I
'\>
November 25, 2003
1103 Everett Street South
Stillwater, Minnesota 55082
.
Honorable Jay B. Kimble, Mayor
Members of City Council
216 North Fourth Street
Stillwater, Minnesota 55082
Re: Lakeview Hospital Association, Inc. Special Use Permit
Dear Mayor Kimble and Council:
This letter is in opposition to . Lakeview Hospital's proposal to expand their on-site . parking
capabilities. Our home sits directly east of the proposed parking structure and will be directly and
negatively impacted by this proposed expansion.
My wife and I attended the hospital's information session on September 11, and the Planning
Commission meeting on October 13. The' Planning Commission saw the inadequacies of the
proposal and the negative impact it would have on the neighborhood and our City, and the Planning
Commission resoundingly denied Lakeview Hospital's request for a special use permit. We are
respectfully requesting you do the same.
.
Back2round
Lakeview Hospital Informational Meeting September 11, 2003:
Lakeview Hospital holds an informational session for neighbors to discuss the hospital's' future
parking ramp plans. The hospital presents their plans via a consultant and the residents in
attendance voice their concerns.
Residents concerns brought forth at the meeting included:
· Proposed site is zonedRA Single Family Residential District.
· Inappropriate location of a business that. has reached its capacity and continues to
infiltrate the neighborhood by purchasing and razing homes to accommodate its needs.
· Lakeview's parking problem is primarily a Monday through Friday daytime parking
issue. Some lots remain completely empty at the end ofthe business day.
· The Junior High shuttle and parking alternative is only used during peak daytime
business hours.
· Lakeview's current lots are minimally used on evenings and weekends.
· Primary exit and entrance for the new parking facility on Everett Street will create safety
issues and increased traffic. No sidewalks for pedestrians. .
· Increased traffic patterns will degrade residential streets not designed to handle this
increase. Street width does not allow for adequate traffic flow.
.
City Council
November 25, 2003
Page Two
. Environmental concerns regarding run off, snow removal and the ever':'increasing area of
impervious surfaces.
. Lighting issues; screening and visual concerns; increased noise levels.
. Lowered property values in and around the established neighborhood.
. The inadequacies of a three-foot brick retaining wall to shield residents from a parking
structure such as this.
. Traffic pattern changes for Highway 36 will change traffic flow to the hospital with a
likelihood of using Everett Street as a main entrance when Greeley Street is closed as an
exit from Highway 36.
Residents at the meeting presented several viable alternative-parking solutions:
.
1. Lakeview currently owns approximately 20 acres of property in a zoned BP-I
Business Park Industrial site specifically designated for business use.
. This property is located. 7 of a mile from the hospital on Curve Crest Blvd.
. Apatking lot. could be constructed 011 this land and employees could be transported...
to and from the lot much like they are doing with the Junior High School now.
. Travel would occur on feeder streets (Curve Crest and Greeley), which are designed
to handle increased traffic flow. Stoplights are already in place.
. This alternative would eliminate the current. traffic concerns from residents being
affected by the current Junior High shuttle parking process.
. This option would place the parking lot in an appropriately zoned area.
2. The Lily Lake Recreation Center lot remains empty almost every day.
. Explore the option of an agreement/contract between the City and the hospital to use
this lot for hospital employees during the peak daytime business hours.
. The parking is already available and the employees could walk to the hospital from
this location.
. The lot would still be available for resident's recreational needs on evenings and
weekends.
The above suggestions were made to the hospital administrator at the meeting on September n.
The administrator's response was that the hospital was going to present.theirexisting.proposal to
the Planning Commission on October 13, start construction in November and begin using the new
parking facility by February of 2004. Theintent.ofthe meeting was notto seek input from affected
residents as they had initially stated, but to dictate what they were going to do to our neighborhood.
Planning Commission Meeting October 13, 2003:
.
Numerous affected residents attended the Planning Commission's October 13 meeting and
addressed the Commission with their concerns. Not one individual. spoke in support of the proposal
or the hospital's position. Due to the length of the agenda, the public comment period for this item
went past midnight, and many affected residents had to leave the meeting prior to being heard.
i
'-
City Council
November 25, 2003
Page Three
.
Upon completion of the public comment, Mr. Ranum, seconded by Mr. Teske, moved for denial of
the special use permit. The Planning Commission members voiced !heir concerns regarding the
proposal. When all was said and done, eight (8) members of the Planning Commission voted
to deny the hospital's proposal (SUP/03-88). The motion to deny was carried.
Additional Information
Lakeview readily admitted the proposed parking structure is a temporary solution and that in
all likelihood, Lakeview Hospital may be moving in ten years as they have outgrown their
current location. At the September 11 meeting, Lakeview's administrator expressed that it was the
intent of the hospital to purchase one hundred (100) acres of land and build a new facility in the
near future. Since several feasible parking alternatives exist, why approve J structure that will have
a permanent negative impact on a beautiful and viable neighborhood for I a temporary fix? Our
investment in this neighborhood goes beyond ten years.
. Lakeview has. placed a sense of urgency on this project. . As. elected officials . sworn to represent the
best interests of your constituents, please do not make a hasty decision based on a false sense of
urgency. Lack of appropriate planning on the hospitals part should not force the City Council
into compromising the City's zoning configuration.
Recommendation
.
We urge you Mayor Kimble and members of the City Council, to carefully consider what you are
being asked to approve. With the strong opposition of the residents and the resounding denial
of the special use permit by the Planning Commission, we respectfully request the City
Council deny Lakeview Hospital's appeal for a special use permit to build a two.,.level parking
structure in a residential area.
We do not live in a parking lot and do not wish to in the future. We live in a beautiful, scenic and
quiet neighborhood, please let us keep it that way. Help us save the integrity of our n6ighborhood~
Your decision will affect the residents of the City of Stillwater for years to come.
Please feel free to contact us if you would like to discuss this matter in more detail or would like to
stop by and personally see how this structure will impact our neighborhood and our City.
$:'~~E/~
Stuart W. and Jill E. Glaser
(651) 430-0721
.
Name/J~ /) . Address -1J
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Neighborhood Petition - Proposed Lakeview Hospital Parking Ramp, .l~;~t
To be presented to City Council. Pubiic hearing Dec. 2, 2003, at 7:00PM _.. t .~.'
We tb~ undersigned do hereby oppose the construction of a 237 space two leVel parking ramp on tbesoutheast corner of . .~
the Lakeview Hospital site for the following reasons: .
· Removal of Homes -Two will be removed now, several have been removed in tbe past, tbere are
plans for more in the future (zoning isR-l). We believe removing single-family homes will, ultimately harm
the neigbborhood.
· Increase traffic - The ramp will have entrance/exitson Greeley and Everett. The impact on low-
volume streets Everett and Anderson and others and a bottleneck at Greeley and Churchill will be a detriment
to the immediate neighborhood as well as regionally.
· 1m pa ct Quality of Life -There will be increased speed and danger on residential streets (cutting
tlrrough), removal of greenery, and environnlental concerns - effect on Brick Pond, Lily Lake. This can cause
an erosion of property values, as well as harm the overall beauty of the neighborhood.
· The current site can't support Regional Hospital-Plannedhospitalgrowth
will need more expansion, where will it stop? Tbe hospital's growth plan calls for future move anyway.
· There are other parking alternatives - Lakeview Hospitalis' a valued institution in
our community. Other parking alternatives need to be explored including reswning tlle current Jr. High
parking, Lily Lake arena lot, and the hospital owned property on Curve Crest.
Phone
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Neighborhood Petition.. Proposed Lakeview Hospital Parking Ramp
To be presented to City Council. Public hearing Dec. 2, 2003, at 7:00PM
We the undersigned do hereby oppose the construction of a 237 space two level parking ramp onthe southeast comer of
the Lakeview Hospital site for the following reasons:
· Removal of Homes-Two will be removed now, seVeral have been removed in the past, there are .
plans for more in the future (zoning is R-I). We believe removing single-family homes will ultimatelybarm
the neighborhood.
· Increase traffic - The ramp will have entrance/exits on Greeley and Everett. The impact on,low-
volume streets Everett and Anderson and others and a bottleneck at Greeley and Churchill will be a detriment
to the immediate neighborhood as well as regionally~
· Impact Quality of Life -:'There will be increased speed and danger on residential streets (cutting
through), removal of greenery, and environmental concerns - effect on Brick Pond, Lily Lake. This can cause
an erosion of property values, as well as hann the overall beauty of the neighborhood.
· The current site can't support Regional Hospital -'- Planned hospital growth
will need more expansion, where will it stop? The hospital's growth plan calls for future move anyway.
· There are other parking alternatives - Lakeview Hospital is a valued institution in
our conimunity. Other parking alternatives need to be explored including reswning the current Jr. High
parking, Lily Lake arena lot, and the hospital owned property on Curve Crest.
Name
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.
Neighborhood Petition - Proposed Lakeview Hospital Parking Ramp
To be presented to City Council. Public hearing Dec. 2, 2003, at 7:00PM
We the undersigned do hereby oppose the construction of a 237 space two level parking ramp on the southeast corner of
the Lakeview Hospital site for the following reasons:
· Removal of Homes ~Two will be removed now, several have been removed in the past, there are
plans for more in the future (zoning is R-I). We believe removing single-family homes will ultimately harm
the neighborhood.
· Increase traffic - The ramp will have entrance/exitson Greeley and Everett. The impact on low-
volwne streets Everett and Anderson and others and a bottleneck at Greeley and Qhurchillwill be a detriment
to the immediate neighborhood as well as regionally.
· Impact Quality of Life -There will be increased speed and danger on residential streets (cutting
tluough), removal of greenery, and environmental concerns - effect on Brick Pond, Lily Lake. This can cause
an erosion of property values, as well as hann the overall beauty of the neighborhood.
· The current site can't support Regional Hospital-Plannedhospitalgrowth
will need more expansion, where will it stop? The hospital's growth plan calls for future move anyway.
· There are other parking alternatives - Lakeview Hospital is a valued institution in
our community. Other parking alternatives need to be explored including reswning tlle current Jr. High
parking, Lily Lake arena lot, and tlle hospital owned property on Curve Crest.
Name
Address
I (} r ;:;t1/; ftv1rW\fAt'\ f/l A-^r.AfYSo /) S i. W
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20
Neighborhood Petition - Proposed Lakeview Hospital Parking Ramp
To be presented to City Council. Public hearing Dec. 2, 2003, at 7:00PM
We the undersigned do hereby oppose the construction ofa 237 space two level parking ramp on the southeast corner of
the Lakeview Hospital site for the following reasons:
· Removal of Homes -Two will be removed now, several have been removed in the past, there are .
plans for more in the future (zoning is R-l). We believe removing single-family homes will ultimately harm
the neighborhood.
· Increase traffic - The ramp will haveentrance/exits on Greeley and Everett. The impact on low-
volwne streets Everett and Anderson and others and a bottleneck at Greeley and Churchill will be a detriment
to the immediate neighborhood as well as regionally.
· Impact Quality of Life -There will be increased speed and <hmger on residential streets (cutting
through), removal of greenery, and environmental concerns - effect on Brick Pond, Lily Lake. This can cause
an erosion of property values, as well as hann the overall beauty of the neighborhood.
· The current site can't support Regional Hospital-Plannedhospital growth
will need more expansion, where will it stop? The hospital's growth plan calls for future move anyway.
· There are other parking alternatives - Lakeview Hospital is a valued institution in
our community. Other parking alternatives need to be explored including reswning the current Jr. High
parking, Lily Lake arena lot, and the hospital owned property on Curve Crest.
Name Address Phone
I/'~ ~ruMAJ~ lSO_~ S. .J;Velpff S+. bS/'" <<139,$'-1 $1
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14
15
16
17
18 .
19
20
Neighborhood Petition - Proposed Lakeview Hospital Parking Ramp
To be presented to City Council. Public hearing Dec. 2,2003, at 7:00PM
We the undersigned do hereby oppose the construction of a 237 space two level parking ramp on the southeast comer of
the Lakeview Hospital site for the following reasons:
Removal of Homes -Two will be removed now, several have been removed in the past, there are
plans for more in the future (zoning is R-I). We believe removing single-family homes will ultimately harm
the neighborhood.
Increase traffic - The ramp will have entrance/exits on Greeley and Everett. The impact on low-
volume streets Everett and Anderson and others and a bottleneck at Greeley and Churchill will be a delrimenl
to the immediate neighborhood as well as regionally.
1m pact Quality of Life -There will be increased speed anddanger on residential streets ( cutting
through), removal of greenery, and environmental concerns - effect on Brick Pond, Lily Lake. This can cause
an erosion of property values, as well as harm the overall beauty of the neighborhood.
The current site can't support Regional Hospital-Planned hospital growth
will need more expansion, where will it stop? The hospital's growlh plan calls for future move anyway.
There are other parking alternatives - Lakeview Hospital is a valued institution in
our community. Olher parking alternatives need to be explored including reswning the current Jr. High
parking, Lily Lake arena lot, and the hospital owned property on Curve Crest.
. .
.
.
.
.
.
.
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Neighborhood Petition - Proposed Lakeview Hospital Parking Ramp
To be pr~~nted to City Council. Public hearing Dec. 2, 2003, at 7:00PM
~.... ,,~,
We the undersign 0 hereby oppose the construction of a 237 space two level parking ramp on the sontheast comer of
the Lakeview Hospital ite for the following reasons: /
. Remov~ :il1lomes -Two will be refuoved now, several have been removed in the past, there are
plans ~or1ll0re in the:f,'ilture (zoning is R-I). We believe removing single-family homes will ultimately hann
the neighborhood. ... /
. Increase traffic - The ramp will have ";d~allce/exits on Greeley and Everett. The impact on low-
volume streets Everett and Anderson and others and a bottleneck at Greeley and Churchill will be a detriment
to the immediate neighborhood as well as regionally.
. Impact Quality of Life -There will be increased speed and danger on residential.,~,^,Ls (cntting
through), removal of 5.,.;,.;..ery, and environmental concerns - effect on Brick Pond, Lily Lake. This can cause
an e~osion of property values, as well as hann the overall beauty of the neighborhood.
. The current site can't support Regional Hospital- Planned hospital growth
will need more expansion, where will it stop? The hospital's growth plan calls for future move anyway.
. There are other parking alternatives - Lakeview Hospital is a valued institution in
our Cu.........mity. Other parking alternatives need to be explored including resuming the current Jr. High
parking, Lily Lake arena lot, and the hospital owned .tU'u}'.erty on Curve Crest.
Name Address
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Phone
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- From: Linda Schirber-Gagnon -
Page2~2 .
....',
Privacy Statement Terms of Service Contact Comcast
@ 2003 Comcast Cable Communications, Inc, All
http://mailcenter.comcast.net/wmclv/wm/34e4?cmd=Show&no=12&uid= 1071&sid=cO
11/8/2003
.--li.,-
.
'j
Neighborhood Petition - Proposed Lakeview Hospital Parking Ramp
To be p~nted to City Council. Public hearing Dec. 2, 2003, at 7:00PM
. .
We the undersigned~h...&,l,.. 'i"~l'W~" the construction of a 237 -'1''"-'';' two level parking ramp on the southeast come. r of
the Lakeview Hospital 'te for the following reasons:
. Remova~itIlomes -Two will be removed now, several have been removed in the past. there are
plans for more in the ~ (zoning is R-l). We believe removing single-family homes will ultimately harm
the neighborhood. /
. Increase traffic - The ramp will have entrance/exits on Greeley and Everett. The impact on low.
volume streets Everett and Anderson and others and a bottleneck at Greeley and Churchill will be a detriment
to the immediate neighborhood as well as regionally.
. 1m pact Quality of Life -There ~ be increased speed and danger on residential streets (cutting
through), removal of &....""ery, and environmental concerns - effect on Brick Pond, Lily Lake. This can cause
an erosion of J:'&vJ:'erty values, as well as harm the overall beauty of the neighborhood.
. The current site can't support Regional Hospital-Planned hospital growth
will need more w~J:'auSion, where will it stop? The hospital's growth plan calls for future move anyway.
. There are other parking alternatives - Lakeview Hospital isa valued institution in
our community. Other parking alternatives need to be explored including resuming the current Jr. High
parking, Lily Lake arena lot, and the hospital owned P'Vf^'&lj on Curve Crest.
Address
I~/tf ;; (> ~~tJ?~,., >t
, - /
BZE3 ~ CY\-~6
~ II ....\.
Phone
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Sheila McNamara
From:
Sent:
To:
Subject:
Diane Ward
Wednesday, November 26,20039:16 AM
Sheila McNamara
FW: Lakeview Hospital Hearing
.
Anotnerforpacket, just came today.
----~Original Message-----
From: MARK GRABOWSKA [mailto:MARKG@lakeview.org]
Sent: Wednesday, November 26, 2003 9:14 AM
To: Diane Ward
Subject: Lakeview Hospital Hearing
To the Stillwater City Council:
My name is Mark Grabowska and I am an employee at Lakeview Hospital. I
would like to support the efforts of Lakeview Hospital to increase the
amount of parking available on the hospital property for the following
reasons:
1. To reduce traffic and congestion at the Stillwater Junior High
School, I feel it is a potential.hazard for students, other pedestrians,
and school buses when the traffic levels are at such high levels. Often
there are cars parked on the streets and there is not enough room for
safe two-way traffic, especially when meeting school buses.
2. To eliminate shuttle traffic on residential streets.
3. To promote better security and convenience for Lakeview Hospital
employees. There have been a number of cases of vandalism and theft to
vehicles parked at the junior high school lot.
.
Lakeview always promotes being a good neighbor, so you can be sure that
the proposed parking facility will be well designed and address the
concerns of the neighborhood.
Thank you,
Mark Grabowska.
.
1
\
Diane Ward
.From:
Sent:
To:
Subject:
Lori Mildon [lmildon@lakeview.org]
Monday, November 03, 2003 4:54 PM
Diane Ward
Lakeview Hospital Hearing
I want to express my support for the parking ramp Lakeview Hospital
wants to build. Over the years they have tried very hard to comply with
neighobor wishes and nothing in particular works. They make one group
happy and the next complains. The hospital was built on this land
since the 60's and before that across the street. The neighbors knew the
hospital was here when they moved here and that is meant some traffic.
Their concerns about increse traffic I believe will be unfounded with
the departure of the clinic and the hospital will do there utmost to
make the parking ramp appealing to the eye. Please support this plan.
.
.
1
Diane Ward
~
From:
Sent:
To:
Subject:
Curt Geissler [CURTG@lakeview.org]
Monday, November 03,200312:11 PM
Diane Ward
Lakeview Hospital Hearing
.
Dear Stillwater City Council:
I am writing in support of Lakeview Hospital's request to construct
additional on-site parking. Lakeview Hospital is a tremendous asset to
the Stillwater and surrounding communities. Lakeview's growth will mean
even better and more comprehensive healthcare services will be provided
to Stillwater residents. Lakeview's comprehensive growth plan and the
future move of outpatient services to the CurveCrest location indicates
Lakeview Hospital's desire to remain a good neighbor and minimally
impact the neighborhood as the demand for healthcare services continues
to grow in Stillwater. I sincerely hope you will support Lakeview
Hospital in their request.
Sincerely,
Curt Geissler
3130 Ilo Way
Stillwater, MN 55082
(651) 430-4648
.
.
1
Page 1 of
Diane Ward
~om: Noel White [noelericson@yahoo.com]
.nt: Friday, October 31,20037:41 PM
To: Diane Ward
Subject: Lakeview Hospital Hearing
Stillwater City Council:
As a Lakeview Hospital employee, I support the proposed expanded on-site parking lot to include parking space for
237 vehicles. It is important to address the parking issue and be sure to provide a plan for reliable, cost-effective
parking for Lakeview employees both now and in the future. The project propsed on the south side of the hospital
seems reasonable and convenient. Please give your support to this proposal.
Noel White, RTRM
Lakeview Imaging Department
Do you Yahoo!?
Exclusive Video Premiere - Britney Spears
.
.
11/3/2003
Diane Ward
.. "I
From:
Sent:
To:
Subject:
Angie Zehm [azehm@pressenter.com]
Tuesday, November 04,200311:02 AM
Diane Ward
LAKEVIEW HOSPITAL HEARING
.
I'm writing this email to encourage the Stillwater City Council to approve
the building of a.parking ramp for Lakeview Hospital employees. lama
part-time employee of the hospital and feel that on site parking is the
best option for all. The hospital seems to be running out of options yet
the community doesn't want to support us. If the hospital is to stay open
and functioning, then the community and neighbors must compromise. A
parking ramp will eliminate shuttle traffic, on-street parking and provide
greater convenience for our employees. Thank you for your consideration.
Angie Zehm
Lakeview Hospital Employee
.
.
1
Diane Ward
.....om: Carl Trenda [Lillcork@msn.com]
Went: Monday, November 10, 20036:11 PM
To: Diane Ward
Subject: LAKEVIEW HOSPITAL HEARING
Page.1 of
The residents of Stillwater should be proud to have an employer of importance like LAKEVIEW HOSPITAL
They have earned the highest awards
from the regulatory authorities that they must answer to.
Patients have come from distances afar to undergo different procedures. Their families and friends have
contributed significantly to the hospitality industry in the local area.
The hospital has made every attempt to appease the neighbors surrounding the establishment by not
parking on Greeley Street or the Ice Arena lot or the lot by the dock/shelter area. The employees
have encountered some hardships riding the 'Shuttle Bus' in an attempt to maintain harmony in the
surrounding area.
We strongly urge the City Counsel to overturn the Planning Commissions denial for the proposed parking
area.
(employee)
.
.
11112/2003
Respectfully submitted,
Lillian Trenda
Carl Trenda
Oak Park Hghts.
Diane Ward
From:
Sent:
To:
Subject:
Ann Fiala [Annf@lakeview.org]
Monday, November 10, 20032:36 PM
Diane Ward
Re: Lakeview Proposed Parking facility
.
Dear Sirs,
I am writing this letter in support of Lakeview Hospital's
proposed parking facility. I am a resident of Stillwater and an
employee of the hospital which, I feel , qualifies me to see both sides
of the issue. And quite frankly, I have no idea why anyone would be
opposed it.
The hospital has been painted into a corner: The local residents
don't like the exhaust and noise of the shuttle on their streets. The
Jr. High wants more "green space" and will give no long term commitment
regarding parking allowance in the future. BUT, the local residence
don't want a parking lot in the area either. Hmmrn... quite a Catch- 22
it seems.
I have lived in Stillwater a little over 3 years, having moved
from the Chicago area, and am, quite honestly, baffled that a first rate
hospital committed to serving the community would have any trouble at
all with obtaining permission to allow it's employees an area to park.
Lakeview is a huge asset to the area and should be supported whenever
and where ever possible. I don't think the local citizens realize how
lucky they are to have a facility right in their backyards that is
constantly striving to improve and grow to meet the needs of a changing
population and an ever changing healthcare environment.
One of the main reasons my husband and I chose Stillwater as our
home was the fact that it was a real town, not an extension of a city.
Lakeview Hospital is as much a part of that as the courthouse, Len's
grocery, the shops, Lowell Park... Please reconsider allowing us to move
forward with the construction of a parking facility. Lakeview really
needs it. And Stillwater really needs Lakeview.
.
Thank You,
Ann Fiala, RN
651-430-4515
.
1
Page 1 of.
Diane Ward
.om: Marisa M [mm_rocks713@hotmail.com)
ent: Thursday, November 06,20037:15 PM
To: Diane Ward
Subject: Lakeview Hospital Hearing
/-
Ms. Ward: Thank you for taking the time to read this e-mail. lam alO+ year employee of Lakeview Hospital
and have watched it grow and change over the years. Growth is always painfurfor some. Usually it works for
the greater good, and I believe that it will be the case with the request by the hospital to build a parking ramp.
If you look at most Hospitals in the city, they all have ramps due to space crunch. Most of the homes near the
hospital were built after the hospital was built. I understand how frustrating this can be for homeowners in the
area, but I believe the hospital will tastefully design a ramp. We cannot help the people who need our help if we
cannot efficiently staff our hospital due to parking space issues. Lakeview has always been about the people in
the community, and having the best working facility is important. Where do the citizens expect employees to
park? We are not allowed to park on the street. We will be loosing the Jr. High parking soon as well, besides
paying the astronomical fee to use that lot was ridiculous. 50 where do you suggest we park? Where at your
office do you park? Do you park at an off-site and ride a shuttle, or are you parked a few feet from your car like
most offices or places people work? Again I ask you, Where should we park? Just so there are no mistakes I am
FOR a parking ramp, in fact I felt they needed one several years ago.
Get more from the Web. FREE M5N Explorer download : bUp:il~",plorer.msn.com
.
.
11/12/2003
: ~ .
.. !
Page 1 of
Diane Ward
From: Pamela L [amstarpl@yahoo.com]
Sent: Wednesday, November 05, 2003 5:39 PM
To: Diane Ward
Subject: LAKEVIEW HOSPITAL HEARING
.
I am writing to express my support of the expanded on~site parking facility proposed by Lakeview Hospital. I believe
Lakeview has served the community of Stillwater for many years & I would encourage the community to stand behind
the hospital & the employee's of the hospital to continue the important service they provide to the community.
Pamela Lamb
Stillwater,MN
Do you Yahoo!?
Protect vour identity with Yahoo! Mail AddressGuard
.
.
1116/2003
Diane Ward
, I
From:
.sent:
To:
Subject:
Lisa Cheaney [Lisac@lakeview.org]
Friday, November 07,200312:53 AM
Diane Ward; Lisa Cheaney
LAKEVIEW HOSPITAL HEARING
As an employee and patient of Lakeview Hospital and Stillwater Medical
Group, I would like to express my concern over the rejection of the
proposed parking ramp. I have been coming from western Wisconsin to
Lakeview for almost 15 years, and have always been please with the
quality associated with Lakeview and the Stillwater area; however, I
have always noticed a parking problem associated with Lakeview. This is
a beautiful hospital, and provides wonderful service; with such an asset
to the area, it is discerning to me that nobody can come up with a
parking solution that we can all live with. I have been aware of the
problems with local residents and the shuttle provided for employee
parking during the day. (I do not encounter this problem as I work 11
P.M. to 7 A.M. and am allowed to park on the premises.) The fact that
local residents have nothing better to do than to count how many times a
shuttle drives up and down "their" street amazes me. These are public
streets; do they get upset when other local shuttles drive their routes?
To me, the proposed parking ramp only makes sense; it provides an
answer to shuttle traffic, provides extra parking for patients and
employees without disrupting neighborhood streets and also offers the
chance for Lakeview to grow with thecornmunity without imposing on it.
We really do have a beautiful hospital and city in Stillwater, it is a
shame to jeopardize either. A nice, clean parking ramp would only
further improve the facility we have. Instead of flatly rejecting any
proposal, why not work together to find the best proposal for everyone.
~f residents do not wa.nt traffic, on street parking.. ..lets. work together
.~ofind the best answer; doing nothing will only continue to escalate
the problem. Let's not lose the treasure we have.
Sincerely,
Lisa Cheaney
(715)248-4893 home
(651)430-4540 work
.
1
Diane Ward
From:
Sent:
To:
Subject:
DianaColburn@aol.com
Friday, November 07, 2003 8:35 PM
Diane Ward
lakeview Hospital Hearing
Per the memo sent from Jeff Robertson, we would like to support the
hospital's decision to build" parking ramp south of the hospital facility. The. vans
pass by our home countless times each day, and while they are courteous, we
have concerns about the safety of our children and the additional traffic on our
street. We feel confident the hospital would use discretion on the design and
appearance of the proposed ramp.
Sincerely,
Jerry and Diana Colburn
1
,,"
.
.
.
Page 1 of 1
Diane Ward
J:rom:
.nt:
RxMarcia@aol.com
Sunday, November 09, 2003 1 :20 PM
To: Diane Ward
Subject: lakeview Hospital Hearing
Diane,
I am an employee of lakeview Hospital and IN FAVOR of the proposed parking facility south of the hospital. This will
eliminate hospital shuttle traffic through neighborhoods and employees having to park at Stillwater Jr. High. The
hospital will comply with city ordinances.
The hospital provides many jobs for people in Stillwater and the surrounding areas, and it also provides many services
to the community. I hope the city council will vote in favor of this parking facility.
Marcia McGowan
.
.
11/1212003
Page 1 of
Diane Ward
From: Jan Kitzman Uantanwk@yahoo.com}
Sent: Monday, November 10, 20032:55 PM
To: Diane Ward
Subject: Lakeview Hospital Hearing
.
The employees of the Lakeview OutpatientPharmacy support the building of the proposed LakeviewParkingFacility
Neighborhood residents do not like the noise, traffic, & exhaust pollution created by the shuttles. Lakeview has
outgrown our capacity limit at the Junior High School & there is no commitment from the Stillwater School District tc
maintain this capacity (school officials have indicated they plan to decrease the size of the lot)
Lakeview is very conscious of concerns of adjacent property owners & is working with parking facility engineers to
address these concerns
We at Lakeview are proud of our reputation of being good neighbors within the Stillwater community. We feel the
parking facility is the best solution for everyone & hope you will reconsider in favor of the project.
Thankyou for your consideration, Jan Wheeler-Kitzman, Mary Almquist, Michelle Godfrey
Do you Yahoo!?
Protect your identity with Yahoo! Mail AddressGuard
.
.
11/12/2003
Diane Ward
.. From:
Sent:
To:
Subject:
Joy Hogenson Uhogenson@lakeview.org]
Wednesday, November 12, 2003 12:14 PM
Diane Ward
Lakeview Hospital Hearing
Dianne,
I'm very much in favor of Lakeview hospital building a parking ramp.
There have been many times that I have not been able to find a place
to
park in the back of the building (as the hospital would like). Yet I'm
not able to take the shuttle because it ends before I get off of work.
A
parking ramp would solve this problem.
Sincerely,
Joy Hogenson
.
.
1
Diane Ward
From:
Sent:
To:
Subject:
Jean Rehbein Urehbein@lakeview.org]
Friday, November 14, 2003 2:11 PM
Diane Ward
concerning LAKEVIEW HOSPITAL HEARING:
One of the things
.
I am presently a newemployee at Lakeview.
concerning LAKEVIEW HOSPITAL HEARING: I am presently a new employee at
Lakeview. One of the things that almost turned me away from Jo~n~ng
Lakeview was the fact that they did not have offsight parking for their
employees. A community hospital should have onsight parking-it's more
understandable in a large
city location. Therefore, I hope that you will vote in favor of the
new parking ramp for Lakeview.
.
.
1
Diane Ward
. From:
~ Sent:
To:
Subject:
Bonnie Anderson [bonniea@lakeview.org]
Friday, November 14, 20032:23 PM
Diane Ward
lakeview Hospital Hearing
I am writing in support of Lakeview's proposed parkingfacilit-y. I also
live on Churchill Street and as everyone knows, the traffic on it is
atrocious and getting worse every year. A parking facility on hospital
grounds would really eliminate a lot of that traffic--which would be a
great thing.
I SUPPORT THE PARKING RAMP!! !ll
Thank you. Bonnie Anderson, 709 West Churchill Street
.
.
1
Diane Ward
From:
Sent:
To:
Subject:
Steve Sell [STEVES@lakeview.org]
Friday, November 14, 2003 2:37 PM
Diane Ward
Lakeview Hospital parking
.
Diane - as an employee of Lakeview Hospital for over 10 years I nave
been a part of the changes the hbspital has accomplished over that time
period. My family has had to use the hospital's services as well as
myself. The outcomes have been consistently positive. As a citizen of
Stillwater proper I realize how fortunate we are to have a progressive
hospital in a community setting.
Part of the progress has resulted in an increase in employees and
therefore additional parking spaces. This need is typical of any
growing business. The hospital has tried other temporary but expensive
short term solutions with minimal success. I ask you to forward these
comments to the city council as a position in favor of recommending
additional parking for the hospital.
Thank you.
.
.
1
Diane Ward
.rom:
ent:
To:
Subject:
Lorri Lutz [horscrek@cornernet.com]
Friday, November 14, 20032:46 PM
Diane Ward
LAKEVIEW HOSPITAL HEARING
To whom it may concern:
I have been an employee of Lakeview Hospital since 1994. In that time,
I have seen the hospital grow and expand it's services to meet the
community's needs. Our hospital/is a top rated facility, recognized by
our peers and patients throughout the metro area as reputable service
provider. This is due primarily because of the exceptional employees
Lakeview has been able to hire and retain. They are the vital force
behind Lakeview's success!
The very people who give 110% of themselves caring for the community,
need a little consideration back. Our employees has been greatly
impacted by the lack of appropriate on-site parking. We all struggle to
find a balance between work and home in our busy lives. Due to factors
beyond our control, we have been forced to sacrifice valuable family
time in order to allow shuttling time back and forth to the hospital.
We are not reimbursed for this additional time, it is tacked on to our
every day commute as part of being a Lakeview employee.
The development of a parking facility seems to be a "win win"
situation. The residents would benefit from decreased shuttle traffic,
noise, and pollution, and the employees would have close, convenient
access to work and their own private vehicles. Imagine all employee's
.omfort level knowing that if their child needs them, they would be able
to reach them without delay, instead of worrying while waiting for a
shuttle bus to take them to their vehicle. Any amount of waiting is
unnecessarily disruptive to our employees lives.
If my understanding of the situation is correct, there does not appear
to be extreme opposition from the residents, but more so, an opposition
from the Stillwater Planning Commission. I think Lakeview has been
sensitive to the historic and aesthetic concerns of the community and
has incorporated landscaping and structural design elements to minimize
the visual impact of a new parking facility.
I support expanded on-site parking and I encourage the Stillwater City
Council to approve Lakeview's request without additional delay.
Sincerely,
Lorri A. Lutz, RN, CLC
Lakeview Hospital Childbirth Education
.
1
Page. 1 of J
Diane Ward
'.
From:
Sent:
To:
CINDY PALOMO [cm-palomo@msn.com]
Monday, November 17. 2003 11 :30 AM
Diane Ward
.
Subject:LAKEVIEW HOSPITAL HEARING
I have been working for 7 years at the Stillwater Medical facility and Lakeview Hospital. Parking has always
been a problem. Please help solve this problem for good. Band-aid fixes are for dO-'it-yourselfers, not
professionals. We are all professionals working to improve, maintain, and save lives in our own community that
is precious to us. We deserve a place to park our car for the long and sometimes difficult and odd hours we
work. Thank you for your urgent consideration,
Cindy Palomo
Operating Room Nurse,
Lakeview Hospital
.
.
11/17/2003
Page 1 of
Diane Ward
.rom: Bill Bloyer [wbloyer@comcast.net]
ent: Saturday, November 15, 20038:18 PM
To: Diane Ward
Subject: Lakeview Hospital Hearing
Dear Ms. Ward,
I wish to express my support for a parking ramp on the south side of Lakeview Hospitals property. Lakeview Hospital
Administration and Employees have been a great asset to the community of Stillwater not only providing a variety of programs to
its citizen but also bringing much revenue to city. The development of a parking area for employees will eliminate the shuttle
noise, eliminate on street parking which will only increase if an alternate off site parking area is imposed on staff. A tasteful
design will accommodate the wishes of the city and the neighbors. We are considerate members of the community.
Thank you for your consideration.
Sincerely,
Pat Bloyer
.
.
11/17/2003
Page 1 of
,
Diane Ward
From: Alyce Brekke [Alyceb@lakeview.org]
Sent: Friday, November 21, 20031:53 PM
To: Diane Ward
Subject: Lakeview Hospital hearing
.
Dear Diane and Stillwater city council.
I am writing in favor of the proposed on site parking ramp for Lakeview Hospital employees. As we have grown as a hospital,
parking has become a huge issue to the staff and surrounding neighbors. The proposed ramp will eliminate shuttle traffic
through the residential streets, eliminate on-street parking plus provide greater convenience and reduce the commute times for
our employees. The proposed structure complies with the city's requirement for "low profile" structures within a residential
nieghborhood.
When I first starting working at Lakeview 25 years ago, the entire day shift staff coulq park in the rear lot. We have outgrown
that space many times over.
Thank you for your consideration in this matter.
Sincerely, Alyce LBrekke R.N.CNOR
.
.
11/21/2003
Diane Ward
....om:
"'-ent:
To:
Subject:
MaryGrandmaMary@cs.com
Wednesday, November 19,2003 9:38 PM
Diane Ward
Lakeview Hospital Hearing
I would like to express my support for the proposed parkirlgfacility.
We believe that the parking development on the south.side of the hospital
campus is the best alternative for providing reliable, cost-effective parking for
Lakeviewemployees well into the future. It will: Eliminate shuttle traffic
through residential streets; Eliminate on-street parking; Comply with the City's
requirement for "low profile" structures within a residential neighborhood;
and Provide greater convenience/reduced commute time for employees.
Lakeview Hospital provides a wonderful service for our community in
terms of health care and employment and I am proud to be a member of both but if I
am to work at the Hospital, I do need to be able to park somewhere in order
to get to work. I hope that the council will consider the parking facility so
that all employees will be able to get to work to continue giving service to
the community through the hospital.
Thank-you
Mary Anderson
.
.
5
Diane Ward
From:
Sent:
To:
Subject:
Jennifer Dornseif Udornseif@lakeview.org]
Thursday, November 20, 2003 8:28 AM
Diane Ward
Lakeview Hospital Hearing
.
Dear Ms. Ward,
As a Lakeview Hospital employee, I am writing you with my thoughts
regarding the proposed parking facility for the hospital.
I know there is great concern from the neighborhood about the current
parking arrangements and the future site for onsite parking. However, I
would like to stress, that since my employment at the hospital I have
seen nothing but professionalism from the departments and staff. There
is a certain level of pride that comes from within this facility,
patient care being number one. Projects, big or small, are well thought
out and done "top notch" to make a better working environment for staff
and pleasing to our clients. I feel that what Lakeview Hospital is on
the inside will certainly be reflected in what you see on the outside.
An onsite parking facility is greatly needed for our employees. This
hospital serves so many in and around our community. Please consider
these thoughts and relay a sense of trust to the people concerned that
Lakeview Hospital is and will do whatever is necessary to make the
parking facility design favorable to all it will affect.
Sincerely,
Jennifer Dornseif
.
.
4
Diane Ward
_From:
WSent:
To:
Subject:
Bonnie Worth [Bonniew@lakeview.org]
Thursday, November 20, 2003 1 :40 PM
Diane Ward
Lakeview Hospital hearing
I have talked to some of the neighbors and I feel they have some
incorrect information. They continually mention the increase in traffic
on Everette. The hospital has told you, that they are willing to close
the exit onto Everette. They, the neighbors, also told me that they had
been told we, Lakeview Hospital, would move in five years. This, I
believe, is mixing Stillwater Medical Group as being the same as
Lakeview Hospital. Stillwater Medical Group is separate from the
hospital and they are not a non-profit.
The hospital will make the grounds attractive. Any trees that have to
be moved will be planted elsewhere making the place attractive and
pleasing. We could make a parking lot out on Curve Crest but that would
add significant shuttle bus traffice to Everette and would add a great
deal to extra time to each employees commute time. If that is chosen,
I'm sure there will be employees, who are late that will start parking
on the street in front of the homes. The only way to prevent that is to
put up "no parking" signs and then the neighbors could not have company
parking in front of their homes.
If we are forced to move, who is going to pay for this? We are
non-profit and the community benefits greatly from this -ourcharges
are lower than Twin city hospitals. In fact, we and one other hospital
in the state are not owned by an insurance company. (United is owned by
"llina, Regions by Health Partners) .
Say we do move, who will move into this facility? Andersen Windows?
State of Minnesota? Or would th neighbors prefer that we board up the
windows and let the place become run down?
As you can see there is more to think about than just if you want to
look at a parking ramp or not.
.
3
Diane Ward
From:
Sent:
To:
Subject:
Beverly Bennett [bbennett@lakeview:org]
Thursday, November 20, 2003 3:02 PM
Diane Ward
Lakeview Hospital Hearing
.
Diane Ward, City Clerk
Please reconsider Lakeview's request to develop a parking facillity
south of the hospital. Providing 237 additonal parking spaces on site
will improve traffic for residents living in close proximity to the
hospital. No matter how we try to reroute the shuttle now in operation,
it is bound to be a lot of traffic as employees are shuttled back &
forth.
With the proposed ramp traffic would no longer go through the
residential area. jWe could have an entrance right into the ramp and
provide the needed parking without creating an eye sore. It would be
mostly hidden from view of local residents.
The hospital provides jobs & necessary services to our community.
Please help us as we work to take care of our employees and the
surrounding community.
Sincerely.
Beverly Bennett
Lakeview Surgery Dept
651-430-4792
.
.
2
Diane Ward
.rom:
ent:
To:
Subject:
Cindy Appleseth [CINDYA@lakeview.org]
Friday, November 21, 2003 3:05 PM
Diane Ward
Lakeview Hospital Hearing
I would like to. express my support for the proposed parking fadlityfor
Lakeview Hospital. I have lived and worked in the community for over 10
years and have seen the growth of the city and of our hospital in that
short time. I believe additional on-site parking at Lakeviewwould
solve several issues. It would eliminate shuttle traffic through
residential streets and in the Junior High parking lot, as well as
on-street parking. It would provide greater convenience and less
commute time for employees.
Lakeview strives to be a good neighbor and the plans for the parking
facility have been carefully developed to be a "low profile" structure
with nice landscaping to blend in with the environment. We recognize
that we are in a residential neighborhood and have been respectful of
requests and will continue to do so, including minimizing traffic on
Everett Street, south of the proposed parking facility.
I strongly urge you to support Lakeview's proposal for the parking
facility. Thank you for your consideration.
Cynthia Appleseth, RPh
Director of Pharmacy
Lakeview Hospital
927 West Churchill Street
Stillwater, MN 55082
.51-430-4561
.
1
ii;j;ijih' (;,<t;;_~,~;;f;~;;~~,";;;;:AC; --J,~'! "'~, "'"
,
'Ji;lst metro to have'ts own care
By John M<U1nlng
Stl/! re~~
With the he.alth-<are market in the east-
'''~u,1 are.a growing increa.~jngly: competi-
tive. a new provider organiz.ationthas been
CTC411'd in Stillwater to serve an area stretch.
ing ffOm Forest Lake to OakdaJe to Afton
and into WiS(.'onsin.
St. Croi.\ Valley Hea/rh Care is made up
of the 42.physician Stillwa'ter: Medical
Group. Stillwater's Lakeview Hospital and
some other members of the Stillwater med-
ical community, includingphysicaJ thera-
pi~ts and eye-care specialists, 1ney've orga-
niud themselvc-~ as a care system -,- a col-
lection of providers that can contract with
insurers or directly with employers.
"rnis allows us to '., go directly to
employers and provide a product that will be
consistent and met'l their needs," Lakeview
CEO Jeffrey Robert~on said. 'That would be
the ultimate goal - the oPt'v".Jnity to direct
contract."
BUI the immediate opportunity that drove
the crc.ation of the care system came from the
Choire PillS health plan, which is sponsored
hy a group of major Minnesota employers
known a.~ the Buyers Health Care Action
Group (HHCAG), BHCAG executive direc-
lor Steve Wetzdl declined to say whether
!here ~;1I be other metro-area care systems
l>esides SL emu VaHcy added for 1998.
Stillwater Medical Gmup physicians had
t>een availilhle 10 BHCAG employees
lhrough a ! kalthPartncrs care system. But
Ih(fll now l,<~ set ofT on their own with other
Stillwater providers - giving consumers a
m~ Stillwater providers.to team up as partners
clearer option and a greater ability to compare'.'."'
the Stillwater providers with those from other" .
care systems, including Sl Paul-based A'ipen,
St. Paul-based, HealthEast Care' and
Bloomington-b~ HealthPa.~......,. '
"We're big believers in this idea of care>:- :
system competition," HealthEast CFO. Doug\: "
Fenslermaker said. "Let the patients decide \.
what's best for them ,., I like competitioo. If .
it m.1kes us woric better than the Stillwater
[care system] to attract patients, good for us." '
, A Stillwater-specific care system, with
service stretching out along the St. Croix
River, makes ~nse in an area where people "
. want to maintain an independent health-care :\ '&i~:'.';I;:~l .,.~
system, ac~ording'to M.ark Fisher, admi~s-.,.. ~~""1:, ; ;~'~< ~ '
lrator at Stillwater Medical Group and chief ~~~~~;~''':'~ .. ~:.r'
executive officer for the Si.Croix Valley. ~ .. \\' .....J
care system. The. new care systcmalso-.' .{J, ,
cements relationships between. provide!s :. ~'&')'jj;&~~
that have been around for a.long tIme, ' . }'I~ji~~ . !.' 1:
While the BHCAG model encourages',. '
breaking down the. heaJth<are madcetplace
into manageable, comparable pieces like Sl 'f;,.;..:: ...."~' .;":~. ..., ',' ,,,:;,(~,'~~i~
Croix Valley, there are other forces pushing f<~~"<';:\~t:,~,,~1;.:.tSii'l'Y';,~; ..~~~~~,,\.,.~;;,::
healtJl-<are entities if not to merge then to at ~~d~;~;;(~;':'~'M":~, ,~, .~,;~~~.
least be in alliances. 1be talks that were occW'" ~~?3i~~~~@lf<':'';'r.;...;~;?'i:~~~~'},)' "..; {",'J;
~n~~:ne: :;:r~~M~ ~~ J~t~~~:~ttIr~~iIT;~{?'
underway with HcalthF... :..._... are one sign of..,..,...",~.
this tn~nd, As one of the few remaining indo-.. .. ~~~!;~0I!e'~-is::'fi.j~jt8~:.t~7~:::i~~i:ha.t~
pendellt hospitals in the greater metropolitan o,~e!j~w;,is;d()~gJ~ci~t,lSeJO~;~~.P~~g
area. l..akcview is a likely target - if nothing ;" fac:i1it)'."!"t\lI~ 'on ,Y~c:c~;prcsid~'t
c:Lo;e fur rumors of 8 '~"'6a of its own. ' rCi'!;~~"~~~~\i{;'U'.i:i.;1
, ..
system
But lItories of lots of lunches if not formal
meetiIigs between officials from Lakeview
and some of the big hospital systems in
Minnesota don't mean much, according to
R.obertson.
"We're DOt having any serious discus-
sions with anyone about affilialion; our
strategy is to maintain our independence,"
R.Jt....;son said. "We hope this (care system]
would put us in a better position to maintain
our independence."
Discussions are ongoing, however, about
what "partnerships" with other provider sys-
tems 'or hc;aIth plans are needed that can
offer some of the be~fits of mergers with-
QUt the loss of control. he said. .
The development of the St. Ooix care sys-
tem Will ....t'....J to BHCAG companie.'i with
I..>u.........trations of ...,,/oyees in the Stillwater
area. including Maplewood-based 3M Co.
and Eden Prairie-based SuperVaJu Inc. One
of the largest area employers, Bayport-based
Andenen Corp. is. not currently a n\ember of
BHCAGbut could be more likely tu join with
a strong local care system in its own back-
yard, Andersen ........'-"".ltatiVes serve on the
new care-system's steering committee. '
The new care system may also be avail-
able through HealthPartners' Ultimate
Choice 'plan, which is similar 10 Choice Plus.
Fisher said he's been talking with
HealthPartners about including the whole St.
Croix Valley C3fC.system instead of just. the
Stillwater Medical Group.
Improving the health-plan bargaining
position of the Stillwater medical communi-
ty wa.'l a goal of the care-system creation. .
-::C WCJ~~jt) PtJl2- -3 1+t;4-/'l-I-Icn-, HP~;T7t.9/J5 ~ /VJb~ )lo i'llt3~. " :'
:r All-V&, T6~'hJ 4-r 4.t;!j..tIi~ fP~.zp tJU/Z6t'fl1&.4?h~~. ( t1r~~ ~1~g
J'N-ru.,~1T)r o~ '7?J t. fJ~/I.Iac':fhVIVj/lB2- ~.. ~ ':t: /C"~/ 771, 6 ~
,4-!l-7Ic..)'i:-- ~~ eli?J 'ffn5;~ 7Ster<h1:j~ tI~ m~ _ ~JIO~ IN LMd-I/?n.:J, wz.,
~e H~, -rft1iitlK-tJA.:.- J~rJf/~- ~J~ WI6&~~ /J}-uJ, 7~c:-II~
November 21, 2003
. Mayor Kimble and Council Members,
I am writing regarding the proposed parking facility at Lakeview Hospital. My wife and
I live within five blocks of the hospital and although the facility will not impact us I have
other thoughtsto share with you.
We moved to Stillwater 18 years ago, We purchased a house a block fr()m what was then
the Stillwater High School. When we purchased that house, we realized that we would
have cars parking up and down our street on numerous occasions for various functions
that might take place at the high school. (We still do even with the Stillwater Junior High
School.) We also realized that we would hear noise from the football games, baseball
games, etc, The lights from the football game would shine over our backyard, We
expected kids to be up and down our street, perhaps even sit on our curb,
In addition, at that time Drum Beauty would come into town and set up their base at
Stillwater High School. It was a noisy time but we so loved listening to them practice
and perform their routines up and down our street. (They have since moved off site due
to complaints from a few neighbors),
.
The point is, we moved into this neighborhood knowing that the high school/junior high
school would not always make for a quiet neighborhood, but we purchased our house
anyway. The neighbors that have been complaining about Lakeview Hospital putting in a
new parking Jacility also moved in knowing that the hospital was there, and should have
perceived that there would be traffic surrounding the hospital and that changes/additions
might be made to the structure,
Lakeview Hospital has always been most courteous to the neighbors surrounding the
complex and has made accommodations whenever complaints came in. The
administration has always encouraged their employees to be courteous to the neighbors
and to try and fit into the community, They have tried several alternatives to appease the
neighbors with complaints, yet nothing seems to satisfy them,
We should be pleased that we have a top-notch hospital right here in Stillwater with state-
of-art equipment, 80 plus physicians to choose from and a determination to keep the site
as attractive and neat as possible, This is ahospitalthat has been ranked #1 in customer
service for the last four years and is currently listed as one of the best hospitals inthe
United States to have orthopedic surgery. All of St. Croix Valley residents should
consider Lakeview Hospital to be a vital asset to the community,
Please vote YES to give Lakeview Hospital the necessary approval to proceed with the
proposed parking facility.
.
~incerel
~ ./
~t{'~ ~~
Marv Swanson
804 Everett Drive
Stillwater, MN
-----,
Page 1 of
Diane Ward
From: billoverby@usfamily.net
Sent: Friday, October 31, 2003 1 :59 PM
To: Diane Ward
Subject: LAKEVIEW HOSPITAL HEARING
.
I would like to express my support for Lakeview Hospital to be given the ability to develop a parking facility south of the hospital.
As a member of the neighborhood on South Harriet St., I am confident in the hospital's ability to .minimize the impact to the
neighborhood that many of the neighbors are fearful of. lam also a manager at the hospital and . feel strongly that the hospital ha~
proposed an alternative that will have a positive affect on my employees and their ability to secure parking that makes sense.
While there are many facilities that have shuttle service in the twin cities, we are not in the twin cities, We have come to enjoy the
small-town environment that Stillwater provides. Having two shuttle buses carrying employees back and forth from off-site parkinf
does not fit that environment. Thank You.
Is Bill Overby
1613 S. Harriet St.
Stillwater, MN 55082
651-275-0851
------ USFamily,Net - Unlimited Internet - From$8.99/mo! ------
.
.
10/31/2003
Diane Ward
. From:
Sent:
To:
Cc:
Subject:
Laurie McGee [LAURIEM@lakeview.org]
Monday, November 03, 200~ 11 :43 AM
Diane Ward
DICK WEINHANDL
LAKEVIEW HOSPITAL HEARING
I am writing in support of the LakeviElw:Parking Facility. As an
employee of the Lakeview Hospital for over 11 years, I have witnessed
first hand the efforts of the hospital administration to alleviate the
parking shortage that we face.
A, Moving the homecare, hospice, and dietitian staff to Boutwell's
Landing.
B. Leasing parking space at the Jr, High.
C. Providing shuttle service to the Jr. High for over 14 hours each
work day to eliminate on street parking. .
D. Moving many community events to Boutwell's Landing.
These measures alleviated the parking problems for the short term. We
are now facing loss of parking at the Jr. High and this temp solution is
expensive, The cost of leasing and runnih~ ~h~ shuttle service shifts
financial resources from healthcare delivery.
The proposed parking facility will address the concerns of the neighbor
relating to traffic noise and greatlyd~crease the traffic at the Jr.
High, This will make for a safer traffic area at the school and
Lakeview employees won't have to dodge the parents speeding through the
parking lot to drop off their children.
.Lakeview and the St. Croix Valley are facing the same demographic
changes felt by many growing communities, an aging population and the
influx of young families. These two groups are the most intensive users
of healthcare resources. Lakeview Hospital and the Stillwater Medical
Group have provided excellent healthcare to the community and Lakeview
Hospital has been rated #1 several years in a row. These excellent
heal thcare providers are a tremendous. asset to the community in many
ways.
1. Quality healthcare that is conveniently located and affordable.
2. Large employer with well paying car.eers and benefits.
3. Healthcare delivered to the community by the residents of the
community.
4. Hospital participation in many community partnerships to promote
health and safety.
I believe that the Stillwater City Council should support the parking
facility and show the over 600 employees that they support the mission
of Lakeview Hospital to deliver quality healthcare to the community.
Laurie L. McGee M.M.A.
Accounting Coordinator
Lakeview Hospital
927 West Churchill St.
Stillwater, Mn. 55082
.651-430-4539
651-430-8538 fax
lauriem@lakeview.org
1
Page 1 of
Diane Ward
From: Kilikihonu@aol.com
Sent: Sunday, November 02, 20031:15 PM
To: Diane Ward
Subject: Lakeview Hospital Hearing
.
Ms. Ward:
I am writing to you to express my opinion on the proposal from Lakeview Hospital to provide on-site parking to our staff. I havE
worked at Lakeview since 1998, and have had to be shuttled to and from work since I started. This adds time to our commute,
especially prior to last year when a second shuttle van was added. We have listened to complaints from neighbors abou't on
street parking, and added noise and pollution as well as the extra traffic on their streets. With the end of the contract with the
school system looming in our future, we find ourselves looking for another place to park, which will be undoubtedly farther fromth
hospital.
Lakeview has proposed a site designed to be low rise, tastefully landscaped and with minimized traffic on Everett St. Please
consider supporting the proposal. Surely the people of Stillwater are happy to have a fine medical facility in their neighborhood,
and many of us employed there are their neighbors. We would like to drive to work and go immediately into our jobs and begin
serving them.
Sincerely,
Kristi Delfun-Peterson, R.N., CNOR
O.R. Coordinator
Lakeview Hospital Surgical Services
.
.
11/3/2003
Page 1 of
Diane Ward
.from: Noel White [noelericson@yahoo.com]
.ent: Friday, October 31,20037:41 PM
To: Diane Ward
Subject: Lakeview Hospital Hearing
Stillwater City Council:
As a Lakeview Hospital employee, I support the proposed expanded on,.site parking lot to include parking space for
237 vehicles, It is important to address the parking issue and be sure to provide a plan for reliable, cost-effective
parking for Lakeview employees both now and in the future, The project propsed on the south side of the hospital
seems reasonable and convenient. Please give your support to this proposal.
Noel White, RTRM
Lakeview Imaging Department
Do you Yahoo!?
Exclusive Video Premiere - Britnev Soears
.
.
11/3/2003
Diane Ward
From:
Sent:
To:
Subject:
Carol Wohlers [carolw@lakeview.org]
Friday, October 31,20031:15 PM
Diane Ward
LAKEVIEW HOSPITAL HEARING
.
1 support the proposed parking expansion on-site for Lakeview- Hospital
Carol Wohlers
Lakeview Homecare and Hospice
5610 Norwich Parkway
Stillwater, MN, 55082
.
.
1
Diane Ward
~rom:
~ent:
To:
Subject:
Lori Anderson [loria@lakeview.org]
Friday, October 31,20033:46 PM
Diane Ward
Lakeview Hospital Hearing
As a hospital employee, I support the proposed expanded on-sit\i! parking
facility. Lakeview Hospital anc! it's employees have been serving the
needs of the community for many years,
Lori Anderson
.
.
1
.
.
CITY OF STIL.LWA TER
2004
Truth-in- Taxation
Budget Hearing
Larry D. Hansen
City Administrator/Treasurer
.
.
I ruth in I axation Meeting
::>urJose
· ::>resent t le City's ::>ro Josed 2004 3udge'~
· ~eceive JU) ic in JU:~ and comments
. Ques:jons to Je addressed
· - ow are my '~axes de':ermined?
· - ow las ': le S::ate egis ation a'Tected my
Jro Jerty '~axes?
· -.ow is t le money s Jent?
· - ow does :: le Jro Jerty tax evy com Jare
wit 1 Jrior years?
2
Notice of Pro~osed lotal Gen&al
Fund Budget and Properly I axes
Notice of Proposed
Total Budget and Property Taxes
The Stillwater City Council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for
the costs of services the city will provide in 2004.
SPENDING: The total budget amounts below compare the City's 2003 total actual budget with the amount the City proposes to spend in
2004.
2003 Total
Actual Budget
$11,753,329
Proposed 2004
Budget
$11,585,195
Change from
2003 - 2004
-$168,134
T AXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the City of Stillwater for
2003 with the property taxes the City proposes to collect in 2004.
2003 Property
Taxes
$6,603,957
Proposed 2004
Properly Taxes
$7,296,297
Change from
2003 - 2004
$692,340
LOCAL TAX RATE COMPARISON: The following compares the City's current local tax rate, the City's tax rate for 2004 if no tax levy
increase is adopted, and the City's proposed tax rate for 2004,
2003
Tax Rate
52.641%
2004 Tax Rate if
NO Levy Increase
46.422%
2004 Proposed
Tax Rate
51.856%
Attend the Public Hearing
All Stillwater City residents are invited to attend the public hearing of the City Council to express their opinions on the budget and on the
proposed amount of 2004 property taxes. The hearing will be held on:
Tuesday, December 2, at 7:00 p.m.
Stillwater City Hall
216 North 4th Street
Stillwater, MN 55082
3
.
.
2004 Budget
The City of Stillwater provides a wide range of services
including:
· Police & Fire protection
· Inspection, Planning
· Street Maintenance, Engineering
· Administration, Elections
· Finance
· St. Croix Valley Recreation Center and Lily Lake Ice
Arena
· Library
· Parks
· Sanitary Sewer & Storm Sewer
· Signs & Lighting
· Parking
4
.
.
2004 Budget
...... . ...
le ma.. orr:y 0" .~ le revenue ':0 SU) )or~
...
'~lese )rograms comes '.rom:
· =>ro Je(y axes
· n:ergovernmen-:a ~evenue (S'~a~e Aic.)
-... .
· ....,ser -ees "or services
5
2004 fJro{JtJsed Operatillfl
Revenue *
arges for Services
240/0
Total:
Miscellaneous
20/0
Property Taxes
500/0
Revenue Type
Property Taxes
Franchise Fees
Licenses/Permits
Intergovernmental
Fines & Forfeits
Charges for Services
Miscellaneous
Fines & Forfeits
10/0
Intergovernmental
120/0
Franchise Fees
Licenses/Permits 40/0
70/0
Amount
$ 4,727,714
402,000
670,715
1 ,103,024
129,000
2,227,480
153,700
$ 9,413,633
* Includes General Fund and budgeted Special Revenue Funds, excludes
Capital Outlay Proceeds and Interfund Transfers 6
2003 Prol'Vsed Operatif1g
Revenue *
for Services
24%
Miscellaneous
2%
Property Taxes
50%
Fines & Forfeits
2%
Intergovernmental
13%
Revenue Type
Property Taxes
Franchise Fees
Licenses/Permits
Intergovernmenta I
Fines & Forfeits
Charges for Services
Miscellaneous
Total:
Franchise Fees
1%
Licenses/Permits
8%
Includes General Fund and budgeted Special Revenue Funds,
excludes Capital Outlay and Interfund Transfers
Amount
$ 4,273,493
96,177
657,620
1,155,654
130,000
2,109,793
188,850
$ 8,611,587
7
.
.
Operating Revenue
24%
24%
7%
2004 Proposed
301<<.
20/0
320/0
2001 Budget
13%
8%
2003 Budget
. Property Taxes
. Licenses/Perm its
. Intergovernmental
Fines & Forfeits
. Charges for Services
. Miscellaneous
D Franchise Fees
8
Payable
Year
2002
2003
2004
Rev~ue Trends ·
(LGA and Property Tax Levy)
LGA
Reduction
735,225
745,750
o
$5,000,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1 ,500,000 -
$1,000,000 -
$500,000 -
$0 -
1997 1998 1999 2000 2001 2002 2003 2004
Levy
Increase
935,369
226,886
452,031
. Local Government Aid . General Property Tax Levy
9
2004 Pro~sed Operatirtg
F xpenditures *
General
Government
200/0
Mayor & City Council
Elections
MIS Support Services
Finance
Administration
Law/City Attorney
Plant/City Hall
Community Development
General Government
$ 172,089
22,283
120,890
311,792
527,886
241,035
196,023
230,329
$ 1,822,327
$ 1,996,389
1,039,570
265,194
4,699
4,500
$ 3,310,352
$ 338,892
797,351
160,163
$ 1,296,406
$ 350,698
56,713
$ 407,411
$ 47,750
881,265
850,195
536,792
$ 2,316,002
GRAND TOTAL $ 9,152,498
*Includes General Fund and budgeted Special Revenue Funds, excludes Capital Outlay
and Interfund Transfers 10
Culture &
Recreation
250/0
Special Events
St Croix Valley Rec Center
Library
Parks
Culture & Recreation
Police
Fire
Inspection
Civil Defense
DARE
Public Safety
,
Unallocated \
40/0
Engineering
Streets
Shop
Streets & Engineering
Unallocated
Wash Co Recycling Grant
Unallocated
Streets &
Engi neeri ng
140/0
Publ i c Safety
370/0
2003 Prof'Osed OperatirtfJ
expenditures *
Culture &
Recreation
250/0
Mayor & City Council $ 127,748
Elections 8,600
MIS Support Services 118,703
Finance 283,608
Administration 503,236
Law/City Attorney 235,560
General Plant/City Hall 187,841
Community Development 220,780
Government General Government $ 1,686,076
200/0 Police $1,924,316
Fire 942,555
Inspection 244,518
Civil Defense 4,696
DARE 5,500
Public Safety $ 3,121,585
Engineering $ 334,987
Streets 836,080
Shop 124,015
Streets & Engineering $ 1,295,082
Unallocated $ 309,029
Wash Co Recycling Grant 59,700
Unallocated $ 368,729
Special Events $ 1 7,000
St Croix Valley Rec Center 824,148
Public Safety Library 800,045
Parks 493,605
360/0 Culture & Recreation $ 2,134,798
GRAND TOTAL $ 8,606,270
Unallocated
40/0
Streets &
Engineering
180/0
*Includes General Fund and budgeted Special Revenue Funds, excludes Capital Outlay
and Interfund Transfers 11
250/0
4%'
.
.
Operating expenditures
40k
140/0
2004 Proposed
240/0
40/0 I
170/0
2001 Budget
18%
2003 Budget
. General Government
. Public Safety
Streets & Engineering
D Unallocated
. Culture & Recreation
12
How your Cwy Property T~es
are Calculated
Box 1 Box 4
Total Assessor's
Proposed Local Market
Buget Value
- minus x times
Box 2 Box 5
All Non-Property State
Tax Revenues, eg: Mandated
- State Aid, Fees, etc. Class Rates
= equals = equals
Box 3 Box 6
Property Tax Total "Tax Capacity"
Revenue Needed divided by (Formerly Assessed
(Levy) Value)
= equals
Box 7
Property
T ax Rate
(Tax Capacity Rate)
Your Property Tax Equals:
Your Property's Market Value x Class Rate x Property Tax Rat~
13
ISoX-1
I Total
Proposed Local
BUge~
-minus
BOI2
All Non-Property
Tax Revenues. eg:
- State Ald. Fees. etc.
= eauals
IBoI3
Property Tax
Revenue Needed
(Levy)
.
.
Property Tax System
TOTAL PROPOSED LOCAL BUDGET
· CLy 3uc ge'~ nc udes:
-Governmen:a =unc.s 3udge:~
)e i~ Service 3uc ge'~
IBox ..
City Budget:
Governmental Funds Budget
Debt Service Proposed Budget
Total City Budget:
$ 11,585,195
2,807,564
$ 14,392,759
Assessor's
Market
Value
x times
Box 5
State
Mandated
Class Rates
= equals
.."
Total '"Tax Capacity"
divided by (Fonnerly Assessed
Value)
= equals
Box 1
Property
Tax Rat.
(Tax Capacity Rate)
14
-----
-I
.
.
Properly Tax System
ALL NON-PROPERTY TAX REVENUES
· S~a:e Aic. (_GA)
· Jser =ees
· O~ ler n~ergovernmen~a ~evenue
(Gran$ )
· Visce aneous (jcenses anc. ::>ermLs)
Box 1 IBox ..
Total Assessor's
Proposed Local Market
Buget Value
City Non-Property Tax Revenues: $ 7,096,462
~ minus
IBox2 ,
l All Non-Property
Tax Revenues, e9: I
- State Aid. Fees, etc. .
- -=~Qual;-
x times
State
Mandated
Class Rates
IBox 5
Box 3
= equals
'Box 6
Property Tax Total"Tax Capacity"
Revenue Needed divided by (Formerly Assessed
(Levy) Value)
= eauals
Box 7
Property
Tax Rate
(Tax Capacity Rate)
15
.. eqUIIIs
Box'- - - ---. Sox,
l Property Tax Total "Tex Capacily"
Revenue Needed · divided by (Formerly Assessed
(Levy) I Vakle'
..eauals
.~,
Total
Proposed Local
Buget
-minus
All Non-Property
Tax Revenues, eg:
- State Aid, Fe.., etc.
Property
Tax Rate
(Tax Capacity Rate)
.
.
Property Tax System
PROPERTY TAX REVENUE NEEDED
(LEVY)
· Certified _evy (Tota 3udget ess \Jon- ::>ro Jerty
Tax ~evenues)
· City _evy (Certified _evy ess =isca Jis Jarities)
'Boll 5
Fiscal Disparities is property tax base program which began in 1975.
Communities located within the seven-county metropolitan area
contribute a portion of the growth in commercial, industrial and public
utility property value to a tax base sharing pool. Then, each
community receives a distribution from the pool based on the market
c:~;:~. value and population of each community. The fiscal disparity portion
(as noted above) of the levy is the amount the City of Stillwater will
raise through the fiscal disparities program.
Assessor',
Market
Value
x tines
.. aauaa
16
Total
Proposed local
Buget
-minus
Ail Non-Property
Tax Revenues, eg:
- State Aid, Fees, etc.
= &Quais
IBox3
I R::::::~:::ed
I (levy)
.
.
Property I ax System
PROPERTY TAX REVENUE NEEDED
(LEVY) - Continued
Box 4
Assessor's
Market
Value
x times
ISox5
State
Mandated
Class Rates
= equals
Sox 6
Total "Tax Capacity"
divided by (Fonnerty Assessed
Value)
= equals
Bo,7
Property
Tax Rate
(Tax Capacity Rate)
Calculation of Pavable 2004 Property Tax Levv:
City Budget:
Governmental Funds Budget
Debt Service Proposed Budget
Total City Budget:
Less Non-Property Tax Revenues
Certified Levy
Less Fiscal Disparity Contribution
City Levy
$ 11,585,195
2,807,564
$ 14,392,759
7,096,462
7,296,297
689,524
6,606,773
$
$
17
Total
Proposed Local
Buget
-minus
All Non-Property
Tax Revenues, eg:
. State Aid, Fees, etc.
= equals
.
.
Property Tax System
PROPERTY TAX REVENUE NEEDED
(LEVY) - Continued
Proposed Actua I
2004 2003 Increase
General Tax Levy $ 4,713,214 $ 4,261,183 $ 452,031
Debt Service Tax Levy 2,583,083 2,342,774 240,309
Total Tax Levy $ 7,296,297 $ 6,603,957 $ 692,340
BOll: 4
Assessor's
Market
Value
x times
Slale
Manclated
Class Rates
= equals
Boll: 3 Boll: 6
L Property Tax Total '"Tax Capacity"
Revenue Needed divided by (Formerly Assessed
(Levy) i V.lue)
- - = equals
80,7
Property
Tax Rate
(Tax Capacity Rate)
18
.
.
Properly Tax System
ASSESSMENT & CLASSIFICATION
· =stimation 0'; "mar<et va ue" JY assessor (i.e.
City of Sti water contracts wit 1 Was lington
County to Jer=orm t lis service).
- Assessor determines approximate market value of each
parcel based on current market conditions
- A "property class rate" is assigned to each parcel based
on the use of the property (i.e. property that is owner-
occupied as a personal residence is classified as
residential homestead).
[" As:;~t " The property classification system defines the "tax
,.,,: xt~~t:-- capacity" of each parcel as a percentage of each parcel's
C~.:d~:~:. market value.
= eauals
Box 6
Total "Tax Capacity"
divided by (Fonnerly Assessed
Value)
= eauals
Box 7
Property
Tax Rate
(Tax Capacity Rate)
19
Total
Proposed Local
Buget
-minus
1&11.2
All Non-Property
Tax Revenues, e9:
_ State Aid, Fees, etc.
= eauals
Bo,3
Property Tax
Rtlvenue Needed
(Levy)
PROPERTY CLASS RATES (as determined
by the MN Legislature)
Property Class
Market Value
Residential Homestead
first $76,000
$76,000 to $500,000
Over $500,000
Residential Non-homestead
Single Unit
first $76,000
$76,000 to $500,000
Over $500,000
Market-rate Apartments
Regular
Commercial Industrial
First $150,000
Over $150,000
IBoII. ..
Assessor's
Market
Value
x times
BoT5
t State
Mande~~~. I
L..ClasSR~
= equals
IBoII. 8
Total "Tax Capacity"
divided by (Fonnerly Assessed
Value)
= equals
Bo,7
Property
Tax Rate
(Tax Capacity Rate)
.
Property Tax System
Payable
2004
1.000/0
1 .000/0
1 .250/0
1 .000/0
1.000/0
1.250/0
1 .800/0
1 .500/0
2.000/0
.
20
.
.
Property I ax System
PROPERTY CLASS RATES (continued)
.Results of Legislation
Payable 2001 Payable 2004
Property Class Market Class Tax Class Tax
Market Value Value Rate Capcity Rate Capcity
Residential Homestead
first $76,000 $76,000 1.00% $760 1 ,000/0 $760
$76,000 to $500,000 $124,000 1 .650/0 $2,046 1 ,000/0 $1,240
Total $200,000 $2,806 $2,000
Commercial Industrial
Asse.sor's
Marbl First $150,000 $150,000 2.400/0 $3,600 1 ,500/0 $2,250
Value
-minus xtlm.. Over $150,000 $600,000 3.400/0 $20,400 2,000/0 $12,000
'~'--l
I State
Mandated
I eIBa.Rates Total $750,000 $24,000 $14,250
'-- -
..Quals ...ouals
... ,
Property Tax Tobll"Tax Capacity"
Revenua Ne.ded divided by (Fonnarty Au....d
(levy) Value)
. aauals
Property
Tax Rate
(Tax Capacity Rate) 21
.
.
Property Tax System
TOTAL "TAX CAPACITY"
· "Total tax capacity" is computed by adding the tax
capacities from all parcels within the City.
· Subtracting adjustments for Fiscal Disparities and Tax
Increment from total tax capacity to result in "taxable
tax capacity"
· Taxable tax capacity is used to determine the City tax
rate
Box 4
Total Assessor's
Proposed Local Market
Buget Value
.. minus x times
= eauals
Box 3
Property Tax
Revenue Needed
(Levy)
Box 5
All Non-Property State
Tax Revenues, ego Mandated
- State Aid, Fees, etc. Class Rates
= eQuals
8ox6 -
Total "Tax Capacity" I
divided by (Formerly Assessed
Value)
= eQuals
Box 7
Property
Tax Rate
(Tax Capacity Rate)
22
IBox 1
Total
Proposed Local
Buget
-minus
lBox2
All Non.property
Tax Revenues, eg:
. State AkI, Fees, etc.
.
.
Property I ax System
PROPERTY TAX RATE
-
· -ormu a:
City Levy + Taxa lie Tax Capacity = City Tax Rate
Calculation of Pavable 2004 Property Tax Rate:
City Budget:
Governmental Funds Budget
Debt Service Proposed Budget
Total City Budget:
Less Non-Property Tax Revenues
Certified Levy
Less Fiscal Disparity Contribution
City Levy
l'iJox.
Assessor's
Market
Value
x limes
s....
Mandated
Class Rates
,. eaua. .. eauals
1~3 ~e
Property Tax Total"Tax Capacity..
Revenue Needed divided by (Formerly Assessed
(Levy) Value)
..eauals
....,-
Property
TuRale I
(Tax Capacity Rate)
City Taxable Tax Capacity
City Tax Rate (Proposed)
$ 11,585,195
2,807,564
$ 14,392,759
7,096,462
7,296,297
689,524
6,606,773
$
$
$ 12,740,552
51.8560/0
23
60.0000/0
50.0000/0
40.000%
30.0000/0
20.0000/0
10.0000/0
0.0000/0
34.769%
City Property Tax ·
Rates
J- '4CU \ 38.555%
. I.. OlD 35.750%
35.697%
53.229% 52.641% 51,856%
1997 1998 1999 2000 2001 2002 2003 2004
24
Individlk!ll Parcel Tax ·
Calculations
::>ro )erty tax)i is ca cu atee. ':or eac, )arce
)y .~: 1e County
-
· -ormu a:
Parcel Tax Capacity x City Tax Rate = .
Property Tax Bill
(,- /2 due in \I1ayand ,- /2 due in Oc~o )er)
25
Individl161 Parcel Tax ·
Calculation
City Property Tax Calculation for Payable 2004
Parcel Tax Capacity:
First $500,000 @ 1.000/0
Over $500,000 @ 1.250/0
Total Tax Capacity:
City Tax Rate
City Property Tax
Taxable Market Value
$150,000 $200,000 $250,000 $300,000 $550,000
1,500
o
1 ,500
51.8560/0
$777.84
2,000 2,500 3,000 5,000
o 0 0 625
2,000 2,500 3,000 5,625
51.8560/0 51.8560/0 51.8560/0 51.8560/0
$1,037.12 $1,296.40 $1,555.68 $2,916.90
Note: Property Tax calculations do not, include
reduction for homestead credit
26
Impact of Cit~ J ax on ResidenPial
Homestead Properties
Payable 2003 and Proposed Payable 2004 Taxes
$3,500
$3,000
$2,500
I $2,000 _200:
$1,500 _ 200.
$1,000 .
$500 .
$0 -
$150,000 $200,000 $250,000 $300,000 $550,000
Taxable Market Val ue 01' Residential Homestead
Payable 2003
Taxable
Market
Value
$150,000
$200,000
$250,000
$300,000
$550,000
Actual
Tax
$789.62
$1,052,82
$1,316.03
$1,579,23
$2,895.26 I
Payable 2004
Taxable
Market
Value
$150,000
$200,000
$250,000
$300,000
$550,000
Proposed
Tax
$777.84
$1,037.12
$1,296.40
$1,555.681
$2,852.08
$
Change
-$11.78
-$15.70
-$19.63
-$23,55
-$43,18
%
Change
-1.5%
-1,5%
-1.5%
-1,5%
-1.5%
27
Proposed Pay:ble 2004 Property'ax
Impact Norksheet
. Taxable
Market ..' Tax
. "---_.~. " . -',
Value .. . Capacity
Total
MktValue
Hstd
Credit
500,000@1.0% (A7xE)+ 76,000@.40%
rem @ 1.25% (A12 X D) - rem@.09% (G) x % (F) - (H)
Estimated Tax District rate as % of total rate: 46%
89,300 893 $470.08 $292.03 $134.33 $335.75
133,900 1,339 $704.86 $251.89 $115.87 $588.99
223,200 2,232 $1,174.95 $171.52 $78.90 $1,096.05
446,400 4,464 $2,349.89 $0.00 $0.00 $2,349.89
669,600 7,120 $3,748.04 $0.00 $0.00 $3,748.04
Pay 2003 MV 500,000@1.0% (87 x E) + 76,000@.40%
X 1.120 rem @ 1.25% (812 x D) - rem@.09% (G) x % (F) - (H)
Estimated Tax District rate as % of total rate: 46%
100,000 1,000 $518.56 $282.40 $129.90 $388.66
150,000 1,500 $777.84 $237.40 $109.20 $668.64
250,000 2,500 $1,296.40 $147.40 $67.80 $1,228.60
500,000 5,000 $2,592.80 $0.00 $0.00 $2,592.80
750,000 8,125 $4,213.30 $0.00 $0.00 $4,213.30
Property Tax calculations include reduction for homestead credit
28
Proposed f'&ayable 2004 I c1x*
All Taxing Jurisdictions
Based on Residential Homestead with $150,000 Market Value
School
District
30%
Other Taxing
Districts
5%
Total Proposed Payable 2004 Tax*
City of Stillwater
County
School District
Other Taxing Districts
Total:
$661.00
$352.00
$465.00
$83.00
$1,561.00
City of
Stillwater
42%
County
23%
* Infollllation provided by Washington County. Property Tax
calculations include reduction for homestead credit
29
I ax Impact -Valuation incre6ses
and Levy remains flat
TAX LEVY $100
4 PROPERTIES PAYING TAXES
Property Tax Per Property = $25.00
$20
**Decrease in Taxes of 200/0**
TAX LEVY REMAINS FLAT AT $100
$20
Valuation increase to 5 Properties
Property Tax Per Property = $20.00
$20
30
.
.
.
Tax Rates for Municipalities
within Washington County
2003 2004 Tax 2004
Taxing District Tax Rate if NO Proposed
Rate levy Increase Tax Rate
82 Washington County 32.515% 29.134% 31.053%
2 Baytown 9.980% 8.676% 8.852%
4 Denmark 27.834%1 24.111% 23.452%
9 May 11.993% 10.742% 12.944%
10 New Scandia 33.601% 30.351 % 31.982%
11 Grey Cloud Island 37.817% 33.027% 33.481%
_.~,-~- ---
14 Stillwater Twp 20.066% 17.653% 17.654%
17 West lakeland 4.076% 3,596% 3.596%
100 Afton 27.075% 23.782% 25.020%
200 Bayport 48.251 % 47.536% 47.536%
300 Birchwood 33.018%1 29.190% 30.167%
500 Dellwood 13.591 % 12.141% 12.141%
600 Forest lake City 30.462% 26.304%1 28.197%
700 Hugo 37.761 % 31.527% 35.159%
800 lake Elmo 22.736% 18.689% 19.295%
900 lakeland Shores 17.884% 15.268% 16.372%
1000 Mahtomedi 32.913% 29.250% 32.154%
1100 Marine on St Croix 43.487% 1 38.675% 52.938%
1200 Newport 54.833% 47.998% 50.811%
1300 St Paul Park 35.423% 30.147% 35.453%
1400 landfall 120.982% -1239.351% 72.139%
1500 Stillwater City 52.641 % 46.422% 51.856%
1600 Willernie 52.813% 42.736% 42.736%
1700 Oak Park Heights 35.501% 33.430% 34,515%
1800 St Mary's Point 29.258% 25.184% 27.598%
1900 lakeland 33.333% 27.871% 32.473%
2000 lake St Croix Beach 45.231% 37.837% 45.860%
I 2100 Pine Springs 7.195% 6.603% 6.603%
12200 Cottage Grove 41.988%1 39.692%1 43.517%
12500 Woodbury 33.414% 29.696% 31.044%
I 2600 Oakdale 39.270% 34.040% 36.636% 31
I 2700 Grant 12.807% 10.9::\R% 11.970%
.
.
City of Stillwater
Thank you for coming
Questions?? ?
.
.
.
ORDINANCE NO.: 941
AN ORDINANCE AMENDING
THE STILLWATER CITY CODE
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1, AMENDING. Section 23-1, Subdivision 9 is amended by deleting the Section
entitled "Recreational Fire Site; Requirements" in its entirety and substituting in its place the
following provisions that wilLhereafter read as follows:
Recreational Fires. Recreational fires shall not be conducted within 25 feet
(7620 mm) of a structure or combustible material unless the fire is contained in a
barbecue pit. Conditions which could cause a fire to spread within 25 feet (7620 mm)of
a structure shall be eliminated prior to ignition,
Attendance. Open burning, bonfires or recreational fires shall be constantly
attended until the fire is extinguished. A minimum of one portable fire extinguisher
complying with (Minnesota State Fire Code) Section 906 with a minimum 4-,-A rating or
other approved on-site fire extinguishing equipment, such as dirt, sand, water barrel,
garden hose or water truck, shall be available for immediate utilization.
Adopted by the City Council of the City of Stillwater this
day of
2003.
CITY OF STILL WATER
Jay L. Kimble, Mayor
Attest:
Diane F , Ward, City Clerk
11/18/2003 13:25
5512751755
CSC\I CABLE CO~'l~'l
PAGE 82
~
"".i~' '::; _ .'..
.:""-C', ~.t~-':.':'.~4'-,:~~;,,;, .~_ -:~"::.~,>
.. ,. ;:;" ~:~::~ :;~:'~';kX;~ <:.:~lL;/:'::;':: ~~:; ;;-It.::. ;j,; ir.
01
.
November 13, 2003
STILLWATER TOWN BOARD MEt: liNG
Town Hall
7:00 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Hiniker,
David Johnson and Jim Doriott. Also, Treasurer Gloria Sell,
Attorney Tom Scott, Planner Dick Thompson and Engineer
Paul Pearson.
1. AGENDA - M/S/P Hiniker/Johnson moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES. - M/S/P Doriott/Johnson moved to approve the 10/23/03 Stillwater
town board meeting minutes as written. (3 ayes, Untiedt abstain)
3. TREASURER-
1. Claims were reviewed and checks #16504 through #16549 were signed.
2. A meeting will be held in the beginning of 2004 to discuss escrows and
the 2004 budget.
. 3. The recycling grant for 2003 has arrived,
4, LOE PRESENTATION RE:OB.JECTS IN THE RIGHT-OF-WAY- Mr. Loe talked to the
board about several changes that could be made to satisfy the township ordinances
instead of completely tearing apart a brick structure that is partially in the township
right-of-way. The board members will discuss the issue at the [)ecember meeting
and then talk to Mr. Loe again about a solution,
5, TOWNSHIP ASSOCIATION INSURANCE. -A quote from the township association
will be requested for our insurance needs.
6. BUILDING INSPEL liON SERVICES - It was brought up that some eleven year
old houses in the township have been found to have problems that should have been
found by the building inspector at the time when the houses were originally built, Are
we getting full value for building inspection services? The current township building
inspector will be asked to come to a meeting early in 2004 to discuss the matter
with the supervisors.
7. PLANNING COivjjviISSiON RECOMMENDATION 03iOi - M/S/P JohnsonjHiniker
moved to approve an amendment to the conditional use permit held by T-Mobile and
~ubmitted by Nextel that allows adding three flush antennas to the telecommunications
.ower on the Rydeen property. (4 ayes) .
Stillwater Town Board Meeting - 11/13/03
8. CURTISS LOT - Necessary information has not yet been received.
'-.
Page Two
.
9. GAROFALO SIGN ISSUE - The Garofalos were unable to attend this meeting sothe
matter will be put on the December agenda.
10. SPRINT TOWER SITE SEARCH, - David Fischer of LCC International, Inc. is looking
for a site in the township for a stealth tower. He would like to have it on township land
surrounding the town hall.
11. HAZARD GARAGE.,. Mr. Hazard is not able to purchase more land to add to his lot.
The planner will look at the average lot size in the area. December agenda.
12. ADJOURNMENT - Meeting adjourned at 8:35 p.m.
Clerk
Chairperson
Approved
.
.
.'
Diane Ward
_From:
ent:
0:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Wednesday, November 26, 2003 10:43 AM
Pat Raddatz
Washington County Board Agenda - 12/2/03
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
December 2, 2003 * 8:30 a.m.
1. 8:30 - Roll Call
2, 8:30 - Executive (Closed) Session with Human Resources Department
Negotiation Strategy for 2003, 2004 and 2005 Bargaining Agreements
9:00 - Pledge of Allegiance
3, 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or
function of Washington County Government, whether or not the issue is listed on this
agenda. Persons who wish to address the Board must fill out a comment card before the
meeting begins and give it to the County Board secretary or the County Administrator, The
County Board Chair will ask you to corne to the podium, state your name and address, and
.resent your comments, You are encouraged to limit your presentation to no more than five
inutes. The Board Chair reserves the right to limit an individual's presentation if it
becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue
that is part of Washington County's responsibilities. The chair may also limit the number
of individual presentations to accommodate the scheduled agenda items.
4, 9:10 - Consent Calendar
5. 9:10 - Transportation and Physical Development * Don Theisen, County Engineer
Highway Easement to City of Oakdale for Henslow Avenue
6. 9:20 - Public Health and Environment * Lowell Johnson, Deputy Director
Emergency Medical Services Radio Communications Board Items
7, 9:35 - General Administration * Jim Schug, County Administrator
8. 9:45 - Commissioner Reports * Comments * Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise
questions to the staff, This action is not intended to result in substantive board action
during this time, Any action necessary because of discussion will be scheduled for a
future board meeting.
9. Board Correspondence
10. 10:00 - Adjourn
.11, 10:10 to 11:00 - Board Workshop with Transportation and Physical Development
A. Review Plans for Additional Parking at the Government Center
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B. Discussion on Big Marine Park Reserve
~
12.11:00 to 12:00 - Board Workshop with Administration
Cottage Grove Service Center Expansion
************************************************************************
.
Reminder: No Board Meeting December 9 - AMC Conference and December 30 * 5th Tuesday
Meeting Notices
December 2 - Finance Committee Meeting
12:30 p.m., Washington County Government Center
December 3 - Metro Transitways Development Board
8:30 a,m., 125 Charles Avenue * St. Paul
December
8:30 a.m.,
4 - Resource Recovery Executive Committee
1670 Beam Avenue * Maplewood
December 4 - Metro Energy Task Force
9:30 a,m., 125 Charles Avenue W, * St. Paul
December 4 - Internal Audit Advisory Committee/Luncheon
11:30 a,m., Lake Elmo Inn/County Government Center
December 4 - Truth in Taxation Hearing
7:00 p,m., Washington County Government Center
December 9 - Mental Health Advisory Council
4:00 p.m., Washington County Government Center
December 10 - 911 Board Executive Committee
10:00 a.m., 2099 University Avenue W. * St, Paul
.
December 10 * Metronet
12:00 p,m., 1619 Dayton Avenue * St. Paul
December 10 * MICA
2:00 p.m., 161 St, Anthony Ave. * St. Paul
December 10 - Rush Line Corridor Task Force
3:30 p,m" White Bear Lake City Hall
December 11 - Community Services Advisory
7:30 a.m., Lake Elmo Inn * Lake Elmo
December 11 - Legislative Delegation Reception
5:30 p.m., Oak Marsh Golf Club, 526 Inwood *Oakdale
December 11 - Metro TAB
12:30 p.m., 230 East 5th St., Mears Park Centre - St, Paul
************************************************************************
Washington County Board of Commissioners
Consent Calendar * December 2, 2003
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action,
The following items are presented for Board approval/adoption:
Administration
.
A, Approval of the November 18, 2003 Board meeting minutes,
2
J>
B. Approval to establish January 27, 2004 as the date for the public hearing to approve
the final 2004-2008 Capital Improvement Program.
C. Approval of resolution, commending Chief David Schwartz for his 34 years of public
411rervice to the citizens of the City of Forest Lake,
D. Approval for County Board Chair and Administrator to execute the Natural Resources
Block Grant Agreement with the State of Minnesota Board of Water and Soil Resources.
Public Health and Environment
E. Approval of addendum to final project agreement for the Andersen Corporation
Environmental XL Project and delegate execution to the Board Chair and Administrator,
Transportation and Physical Development
F. Approval and execution of licenses to operate snowmobiles within county right of way
with the Washington County Star Trail Association.
G. Approval of supplemental agreement No. 3 with TKDA, Inc. for the Environmental and
Design Services for reconstruction of Anoka CSAH 14 and Washington County CSAH 8 for a
cost not to exceed $104,247 and approval of Amendment No.1 with Anoka County and approval
of Amendment No. 1 with the City of Hugo.
.
.
3
..
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, November 20,200312:08 PM
Pat Raddatz
Washington County Board Agenda - 11/25/03
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
November 25, 2003 * 9:00 a.m,
1, 9:00 - Roll Call
Pledge of Allegiance
2, 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or
function of Washington County Government, whether or not the issue is listed on this
agenda, Persons who wish to address the Board must fill out a comment card before the
meeting begins and give it to the County Board secretary or the County Administrator, The
County Board Chair will ask you to come to the podium, state your name and address, and
present your comments, You are encouraged to limit your presentation to no more than five
minutes. The Board Chair reserves the right to limit an individual's presentation if it
becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue
that is part of Washington County's responsibilities, The chair may also limit the number
of individual presentations to accommodate the scheduled agenda items.
3,
9:10 - Consent Calendar
.
4, 9:10 - General Administration * Molly O'Rourke, Deputy Administrator
5, 9:20 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information,or raise
questions to the staff, This action is not intended to result in substantive board action
during this time, Any action necessary because of discussion will be scheduled for a
future board meeting,
6, Board Correspondence
7, 9:40 - Adjourn
8, 9:45 to 10:15 - Board Workshop with Community Services
Discuss Possible Re-Designation of Local Area Agency on Aging Boundaries
9. 10:15 to 10:45 - Board Workshop with Assessment, Taxpayer Services and Elections
Review the Federal Help America Vote Act (HAVA)
************************************************************************
Reminder: No Board Meeting December 9, 2003, AMC Conference
Meeting Notices
November 24 - Library Board
6:00 p.m., 8595 Central Park * Woodbury
.
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************************************************************************
Washington County Board of Commissioners
Consent Calendar * November 25, 2003
.consent Calendar items are generally defined as items of routine business, not requiring
iscussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action,
The following items are presented for Board approval/adoption:
Community Services
A. Approval of allocation of 2003 competitive Community Development Block Grant and HOME
Investment Partnership Program funds.
B, Approval of the receipt of one donation in the amount of $500 from State Farm Companies
Foundation through the Good Neighbor Grant Program to support Workforce Investment Board
activities.
Sheriff's Office
C, Approval to dispose of old jail mattresses by donating them to the Salvation Army for
use in their shelters.
D. Approval of Amendment No. 1 extending the agreement with the Office of Drug Policy and
Violence Prevention, Department of Public Safety, State of Minnesota for the East Metro
Coordinated Narcotics Task Force through June 30, 2004,
Pat Raddatz, Administrative Assistant
~ashington County
~hone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
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