HomeMy WebLinkAbout2002-10-15 CC Packet
ttEGULAR MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-22
Council Chambers, 216 North Fourth Street
October 15, 2002
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of October 1, 2002 regular and executive session mintues
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Information regarding Stillwater Area Schools levy - John Uppgren
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1.Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin.
5. Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. City Administrator
CONSENT AGENDA*
1. Resolution 2002-228, directing payment of bills
2. Resolution 2002-229, approving health insurance rates effective January 1, 2003
3. Resolution 2002-230, 2003 city contribution toward health insurance premiums for benefits eligible
. exempt employees
4, Approval of request from Elks Lodge for Lily Lake Tennis Courts for sale of Christmas trees
5. Resolution 2002-231, relating to financing of certain proposed projects to be undertaken by the City of
Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue
Code
6. Resolution 2002-232, approving amendment to contract with Washington County for trail grooming of
Brown's Creek Nature Preserve ski trail
7. Resolution 2002-233, Request to add two additional depositories for City funds
8, Resolution 2002-234, approval of office furniture for public works facility
PUBLIC HEARINGS
UNFINISHED BUSINESS
1. Possible second reading of Ordinance 930, an ordinance Regulating the Bringing of Pets to Public
Parks
2. Recommendation for consultant for Historic Area Survey
3. Repair of Pizinger Lift Station
NEW BUSINESS
1. Possible approval of transfer of Off-Sale Liquor License - Kinsel's Liquor Store (Resolution)
2. Authorizing feasibility report for 2003 Street Improvements (Resolution)
3. Authorizing storm water improvement for Boutwell Road drainage problems (Resolution)
4. Possible approval of management contract - Territorial Prison Cleanup (Resolution)
5. Request for private street, Parkwood Lane, residential development - Tim Nolde
. 6. Request for City support for Dept.Economic Trade and Development Grant for contamination
cleanup at Lofts project site (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
1. Request for Special Event - Nature Valley Grand Prix, Stillwater Criterium
COUNCIL REQUEST ITEMS
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STAFF REPORTS (continued)
ADJOURNMENT
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All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-22
Council Chambers, 216 North Fourth Street
October 15, 2002
aEGULAR MEETING
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of October 1, 2002 regular
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
7:00 P.M.
1. Information regarding Stillwater Area Schools levy - John Uppgren
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed,
STAFF REPORTS
1.P01ice Chief
2. Fire Chief
3. City Clerk
4. Director of Admin,
5.
6.
7. City Attorney
8. City Administrator
CONSENT AGENDA*
1. Resolution 2002-228, directing payment of bills
2. Resolution 2002-229, approving health insu
3. Resolution 2002-230, 2003 city contribution
. exempt employees
4. Approval of request from Elks Lodge f
5. Resolution 2002-231, relating to financ
Stillwater; establishing complianc
Code (available Tuesday)
6. Resolution 2002-232, approving
Brown's Creek Nature Preserve
7. Resolution 2002-233, Req
8. Resolution 2002-234, appro
PUBLIC HEARINGS
, :~/
\:::>
I'\ate$~l~ffective January 1, 2003
health insurance premiums for benefits eligible
Jennis Courts for sale of Christmas trees
ain proposed projects to be undertaken by the City of
ement bond regulations under the Internal Revenue
t to contract with Washington County for trail grooming of
two additional depositories for City funds
e furniture for public works facility
UNFINISHED BUSINESS
1. Possible second reading of Ordinance 930, an ordinance Regulating the Bringing of Pets to Public
Parks
2. Recommendation for consultant for Historic Area Survey
NEW BUSINESS
1. Possible approval of transfer of Off-Sale Liquor License - Kinsel's Liquor Store (Resolution)
2. Authorizing feasibility report for 2003 Street Improvements (Resolution)
3. Authorizing storm water improvement for Boutwell Road drainage problems (Resolution)
4. Possible approval of management contract - Territorial Prison Cleanup (Resolution - Available
Tuesday)
5. Request for private street, Parkwood Lane, residential development - Tim Nolde
.ETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
1. Request for Special Event - Nature Valley Grand Prix, Stillwater Criterium
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
.
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-21
October 1, 2002
REGULAR MEETING
4:30 P.M.
Present:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Others Present
City Administrator Hanson
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Kallestad
Public Works Director Eckles
Community Development Director Russell
City Clerk Ward
Press:
Julie Kink, Courier
STAFF REPORTS
Police Chief Dauffenbach stated that since the Territorial Prison fire he has been
looking for a secure facility to store forfeiture vehicles and a secure evidence area to
secure evidence such as boats, snowmobiles, etc. He stated at the present time he is
parking the vehicles in the City Hall parking lot. He stated that he has contacted Max
Tudo to store the vehicles at the building he is leasing from the City until public works is
in the new facility and he would use the old public works building until Council decides
what will be done with that property. He stated that he would like to find a long-term
permanent solution and a possibility may be to share a facility with Oak Park Heights.
He asked for Council direction.
Motion by Councilmember Bealka, seconded by Councilmember Rheinberger directing staff to
explore possibilities for storage needs for City departments. All in favor.
Community Development Director reviewed the status of the grant applications before
the Metropolitan Council relating to the downtown area and the armory.
Council discussed the new armory issue.
Council member Rheinberger asked about the City's money that would be required for
the building of an armory.
Mayor Kimble stated that the City would provide the land but state National Guard
money from federal dollars would build the building. He stated that the City would pay
for any "betterments" to the armory.
Community Development Director Russell stated that Council would be receiving a work
program in November relating to the projects such as the armory and downtown plan.
City Administrator Hansen stated that staff is very close to a purchase agreement for
the 15.6 acres from the Washington County Historical Society and asked for Council
City Council Meeting - 02-21
October 1 , 2002
direction. He stated that the terms would be $50,000 down, $30,000 a year for six
years, and a final payment of $20,000 interest free.
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Mayor Kimble stated that the purchase would be the underlying land and that the
cemetery would remain a cemetery.
Council member Bealka asked why is the City interested in buying a cemetery,
Mayor Kimble stated that it is not just the cemetery, but the land around it.
Council member Rheinberger stated that staff should continue negotiations but did not
want the City to own a cemetery,
Council member Milbrandt stated that the Park Board did not say they were not in favor
of the acquisition of the land, but that they were not in the position at this time to make
this a number one priority. However, if Council decides that this is an opportunity to
acquire this land he did not think that the Parks Board would recommend against it.
Council member Zoller stated that when the City worked with the citizens in that area in
regard to the Public Works Facility it was presented to them that this area would remain
as open space. He also stated that if Council changes their mind on the property that
Council should be aware that Council is going back on their word.
Mayor Kimble stated that buying that land is consistent with the Council's goals relate~
to growth and open space. .
Motion by Council member Rheinberger, seconded by Councilmember Zoller directing City
Administrator Hansen and City Attorney Magnuson to continue negotiations with the
Washington County Historical Society. All in favor.
Mayor Kimble recessed the meeting to executive session at 5: 1 0 p.m.
RECESSED MEETING
700 P.M.
Present:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Others Present
City Administrator Hanson
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Kallestad
Public Works Director Eckles
Community Development Director Russell
City Clerk Ward
Press:
Julie Kink, Courier
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Page 2 of 11
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City Council Meeting - 02-21
October 1 , 2002
APPROVAL OF MINUTES
Motion by Council member Rheinberger, seconded by Councilmember Bealka to approve the
September 17, 2002 regular minutes. All in favor.
CONSENT AGENDA
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to approve the
Consent Agenda. All in favor.
Case No. SUB/02-61. Request from Hans and Susan Halpren for a subdivision of a 15,000
square foot lot into two lots of 7,500 square feet each at 221 West Cherry Street in the RB,
Two Family Residential District.
Community Development Director Russell reviewed the subdivision request. He stated
that the Planning Commission approved the request conditioned upon the applicant
obtaining a survey of the property.
Mayor Kimble opened the public hearing.
Mr. Hans Halpren stated that the survey has been done.
Mayor Kimble closed the public hearing.
Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adopt
Resolution 2002-224, approving subdivision at 221 West Cherry Street. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Page 3 of 11
City Council Meeting - 02-21
October 1, 2002
Assessments for the 2002 Sidewalk Rehabilitation Proiect
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Assistant City Engineer Sanders reviewed the sidewalk project and related
assessments costs. He stated that the contractor would be in next week to complete
the project. He stated that the bids came in lower than expected and therefore the
assessment rate of $6.50 per square foot is lower than the engineer's estimate at the
feasibility hearing.
Councilmember Zoller asked if there is a difference in measurement that affected the
cost and how would an adjustment be made to assessments.
Mr. Sanders stated that any difference in measurement adjustments to the assessments
could come before the Council before November 15 when the assessments are certified
to the County. Prior to acceptance the City would remeasure sidewalks to make sure
that the contractor's measurements are correct.
Council member Milbrandt was concerned about the quality review of the contractor's
work and make sure the work is done prior to asking residents to pay the assessments.
Public Works Director Eckles stated that many cities conduct an assessment hearing
prior to the work being done to see if there are objections to the project. He stated that
should measurements be different than the assessment roll states, adjustments can be
made to the assessments. .
City Attorney Magnuson stated that the quality of work has to be attained or the project
would not be accepted by the City. He also stated that there are ways after the roll is
adopted to make adjustments to the assessments.
Councilmember Bealka asked about root grind assessments.
Mr. Sanders stated that some of the sidewalks to be fixed are being fixed because of
roots, so a root has to be ground away to fix the sidewalk.
Mayor Kimble opened the public hearing.
Ms. Sherry Frisch, 211 W. Elm St., stated that she has some drainage problems and
asked that when this work is done that someone investigate this problem.
Mr. Sanders stated that when the contractor comes to replace her sidewalk Ms. Frisch
should contact the Engineering Department and they will come out and look at the
problem prior to the installation of the sidewalk.
Mayor Kimble closed the public hearing.
Motion by Council member Rheinberger, seconded by Council member Zoller to adopt .
Resolution 2002-225, adopting the assessment for the 2002 Sidewalk Rehabilitation Project
(Project 2002-11, L.I. 356). All in favor.
Page 4 of 11
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City Council Meeting - 02-21
October 1 , 2002
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Assessments for the 2002 Street Improvement Project
Assistant City Engineer Sanders reviewed the assessments for the 2002 Street
Improvement Project in the Croixwood area. He stated that bids for this project came in
lower and therefore the assessments are lower than anticipated.
Mayor Kimble opened the public hearing.
Ms. Carol Hanley, 2106 Fairmeadows Rd., stated that she has a drainage problem that
pools water at the end of her driveway. She stated that they removed some of the curb
but that one of the curbs not replaced is cracked and believes that is the cause of the
drainage problem. She does not want to have a buildup of ice because of the pooling in
front of her driveway. She stated that she is paying for an improvement that has not
fixed the problem.
Council directed the Engineering Department to look at the problem.
Mayor Kimble closed the public hearing.
Motion by Council member Rheinberger, seconded by Councilmember Bealka to adopt
Resolution 2002-226, adopting the assessment for the 2002 Street Improvement Project
(Project 2002-02, L.1. 355). All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
UNFINISHED BUSINESS
Possible adoption of Amended Ordinance 929, an ordinance amendinq Chapter 31, Section
31-14 of the City Code relatinq to shorelands (correction)
City Attorney Magnuson reviewed a correction that needed to be done to the ordinance
after the Department of Natural Resources review.
Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adopt
Amended Ordinance 929, an ordinance amending Chapter 31, Section 31-14 of the City Code
relating to shorelands. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Possible second readinq of Ordinance 930, an ordinance Requlatinq the Brinqinq of Pets to
Public Parks
City Attorney Magnuson reviewed the ordinance relating pets in the parks.
Page 5 of 11
City Council Meeting - 02-21
October 1, 2002
Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger and add trails
to the ordinance. .
Public Works Director Eckles asked it the ordinance could be changed to allow tor only
one citation placed on the signs in parks. He stated that it one ordinance addressed
parks as well as public property including right-ot-ways, sidewalks, trails and parks it
would allow tor only one citation to be printed on the signs placed in these areas.
Council directed Mr. Eckles to take the old signs down in the parks,
Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to withdraw
the motion.
Motion by Council member Rheinberger, seconded by Councilmember Zoller to table the
adoption of the ordinance until the October 15, 2002 meeting.
Discussion on possible sale of old public works property
Community Development Director Russell stated that the Planning Commission and
staff reviewed the possibility of selling the old public works property. He stated that the
Planning Commission consensus was that the City should plan for future needs before
selling property in proximity to City Hall and recommended that a study be done to
provide a long term view of city building spaces and site needs. He also stated that as
Chief Dauffenbach mentioned at the 4:30 meeting storage for cars confiscated by the .
department is needed, therefore the public works building could provide that storage,
He stated that staff also felt that the sale of the property would be premature because of
their concern for the highest and best use of the property based on sites in RB Duplex
Residential.
Ms. Judy Gulden, neighbor and employee of HSI, stated that the property would be a
good use of the property for the program HIS is proposing, however she understands
that the City needs to do what is best for the City by doing a facility study.
Mr. Jim McKinney, 410 W. Rice Street stated that he hopes the Council will consider
when developing this property that it borders a residential area and that it will be
consistent to what is around this area. He also stated that with the growth of the
community there could be a need to expand City offices or if there are other public
needs that could be served the property could be used for that as long as there is not
more noise generated in the area.
Mayor Kimble stated he received a couple of calls, one in favor of the project and one
against.
Councilmember Milbrandt stated that even though this a viable project, the timing is not
right without Council knowing what should be done with the property or alternative uses
available for this project. .
Council member Rheinberger disagreed with Council member Milbrandt. He stated that
the project proposed would provide a residential barrier with state of the art housing
Page 6 of 11
City Council Meeting - 02-21 October 1,2002
versus a real junky area. He felt the project should move forward and thpttheproject
by HSI would be a good use of the property and serving community needs.
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Councilmember Zoller agreed with Councilmember Milbrandtthat a study should be
done.
Council member Bealka agreed with Councilmembers Milbrandt and Zoller that it is a
viable project, but the City should have a study done before selling public property.
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Dr. Butler reviewed the timeline for the HSI project. He stated that site control deadline
for funding is December.
Motion by Council member Zoller, seconded by Councilmember Bealka to not sell the property .
at this time and directed staff to investigate the options for the performing of a facilities study
for future City needs. All in favor.
Settinq of special election date
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City Administrator Hansen reviewed memos from City Attorney Magnuson and City
Clerk Ward regarding the Special Election. He stated that City Attorney Magnuson's
recommendation is to hold the Special Election on January 28, 2003 to allow
Washington County to update the list of voters by pdding new voters who register for
the first time on November 5, 2002 and allow for the time needed to prepare for and
conduct a special election. He further recommended having a mail.ballot election
process. Mr. Hansen stated that the City Clerk's recommendation is also to hold .amail
ballot election. Mr. Hansen asked for direction regarding information to be presented
regarding the charter amendment. He referred to City Attorney Magnuson's memo
regarding the use of public funds to encourage voters to support or oppose a ballot
question. Mr. Magnuson stated that public money could be used to fund mailings that
are informational and unbiased such as a factual explanation ofa proposed charter
amendment but should not promote a particular point of view.
Councilmember Rheinberger stated he liked the idea of a mail ballot process even
though it costs more because it provides more participation frorn the residents because
the City has given every opportunityto the residents to vote on this issue. He felt that
the mail ballot would provide a conclusion to this issue.
Councilmember Milbrandt agreed with Councilmember Rheinbergeron themail ballot
process. He stated that to get less than a 5% turnout would be less than .prudent. He
also stated that having a mail ballot election ,around the 28th of January makes practical
sense.
Council member Rheinberger stated that neutral information should be presented on the
issue. He stated that maybe a pro and con piece approach.
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Councilmember Sealka stated that a better job needs to be done educating the public
on the issue.
City Attorney Magnuson stated that Council member Rheinberger's suggestion is a good
one, however the Attorney General's opinion on the use of public funds to promote or
Page 7 of 11
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City Council Meeting - 02~21
October 1, 2002
oppose a charter amendment is clear. The only way public funds can be used is to
have unbiased and informative information. '
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Councilmember Milbrandt felt the Charter Commission should provide the fact sheet
much like the School Board's fact sheet on the referendum.
City Attorney Magnuson stated thatthe information should be carefUlly done and that
the City Administrator should be in charge of that project. He also stated ,that he would
have to review the information to assure that it is factual and unbiased information.
Council member Bealka stated that the facts are known by the departments and that the
Charter Commission presented the study.
City Administrator Hansen stated that he envisioned that staff would prepare the fact
sheet because the Charter Commission does not have staff or expertise that could
provide this information.
Councilmember Milbrandt stated that Mr. McKnight should be part of the staff that
generates the fact sheet.
Mayor Kimble stated that the City's newsletter, which is part of the budget, could bea
venue for this fact sheet and it should also providethe history ofthis question to date
and it would be informational and unbiased.
Motion by Councilmember Milbrandt, seconded by Council member Rheinberger to adopt .
Resolution 2002-227, directing staff and the Charter Commission to prepare an informational,
unbiased and factual explanation of the proposed charter amendment to be distributed with the
January 2003 newsletter once,approved by the City Attorney. ' ,
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None .
Update 'on Community Development Block Grant and Response to Washinqton County Letter
Community Development Director Russell reviewed the CDBG grant use for the North
Hill project. He stated that the US Department of Housing and Urban Development
(HUD) regulations indicates the program concept (payment of part ofthe assessments)
does 'not qualify, He stated that in order to qualify, fulf assessments must be paid for
low/moderate income households, not partial assessments, However, CDBG funds .
could be used for private costs associated with the project such as hooking up sewer
lines from the residence to the street or removing septic systems. He also stated that a
questionnaire would be sent out for the homeowner to complete and return for
tabulation. and further project development.
Mayor, Kimble stated that the form should state that the. information provided is
considered private data and will notbe used for any other purpose than for the
determination of receiving grant money to assist the homeowner on this project.
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Page 8 of 11
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City Council Meeting - 02-21
October 1 , 2002
NEW BUSINESS
Discussion on request from Chamber of Commerce for the City to maintain, store and install
holidav Iiqhts downtown
City Administrator Hansen reviewed the request from the Chamber of Commerce that
the City take over the installation of the holiday lights in downtown. He stated that the
City does not have the equipment necessary (a bucket truck) to perform this service,
however quotes have been obtained to provide this service and the low quote was from
Linner Electric Company, Inc for $4,280.00.
Mayor Kimble provided a history of the holiday lights placed downtown. Mayor Kimble
felt there was not enough information to make a decision to not have holiday lights.
Council member Milbrandt stated that he is not against having the City involved in the
short term, but that options should be explored on how this could be turned back to the
Chamber.
Council member Bealka agreed with Councilmember Milbrandt and asked the residents
for ideas on this issue.
Mayor Kimble agreed that options should be explored so there is a long term agreement
for the holiday lights.
Motion by Council member Milbrandt, seconded by Councilmember Rheinberger approving the
quote from Linner Electric Company for the installation of the holiday lights for 2002 and
directing staff to investigate options and work with the Chamber of Commerce for financing of
the installation of the holiday lights in the future. All in favor.
Request for Launch Ramp Access to St. Croix
Community Development Director Russell reviewed the request from the St. Croix
Amphicar Club to construct a small launch ramp south of the Dock Cafe. He stated that
the downtown plan called for the relocation of a launch ramp facility to outside of
downtown and that a ramp is proposed for the Aiple property once developed and the
DNR has plans for an additional ramp north of the King Plant. He also stated that
construction of a launch ramp would require DNR and the Corps of Engineers' approval
for river access and modification to the shoreland.
Mr. Russell stated that it is not an easy question or issue. He stated that access could
be at the location where the Andiamo previously docked their boats. He also stated that
Mr. John Kershbaum has contacted him about the possibility of having a space at that
dock for his gondola business.
Mr. Russell requested Council direction noting any application to the DNR and Corps
would have the City as applicant because the City owns the property.
Page 9 of 11
City Council Meeting - 02-21
October 1 , 2002
Mayor Kimble stated that it may be of use to have that launch for emergency purposes,
however that additional information is needed. .
Council member Rheinberger stated that he thought it would be an added attraction to
the downtown and an emergency backup.
Councilmember Zoller asked Fire Chief Kallestad if in the summer the fire department
could get their boat down there.
, Fire Chief Kallestad provided information regarding the boats used by the fire
department and the method of launching those vehicles. He stated that the launch
would have to be wider and room would have to be made to turn a vehicle around. As
proposed, it would not be feasible.
Council member Milbrandt stated that he did not want the riverfront to become a place
where special interest groups start conducting their operations. He felt that first it would
be the amphicars then boaters because it will not be able to be controlled. It does not
make practical sense. He stated that it is not the most practical site for emergency
vehicles.
Motion by Councilmember Rheinberger, seconded by Council member Bealka directing staff to
proceed in the process for a ramp located by the Dock Cafe such as the Planning
Commission, Park Commission, DNR and Corps of Engineers.
Ayes: Council members Bealka, Rheinberger, Zoller and Mayor Kimble
Nays: Council member Milbrandt
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COUNCIL REQUEST ITEMS
Mayor Kimble reminded everyone to observe Fire Prevention Week, October 6-12,2002
and practice fire safety.
Chief Kallestad invited the public to a Fire Department to the Open House on October
12, 2002 from 10:00 a.m. - 1 :00 p.m.
COUNCIL REQUEST ITEMS
Council member Bealka asked Public Works Director Eckles for an update on the
lighting project.
Public Works Director Eckles stated the City has entered into a contract with Excel
Energy and they are presently installing the bases for the poles and are waiting for the
mast arms. He stated that he will check on the status.
ADJOURNMENT
Motion by Councilmember Rheinberger, seconded by Council member Zoller to adjourn the .
meeting at 8:30 p.m.
Page 10 of 11
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City Council Meeting - 02-21
October 1,2002
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2002-218, directing payment of bills
Resolution 2002-219, approving transfer of ownership of tobacco license for Kinsel's liquor
store to Twin Investments LLC
Resolution 2002- 220, approving Minnesota Premises Permit for Gambling forSt. Croix Valley
Athletic Partnership, at Brines, 219 South Main Street, Stillvvater, MN
Approval of Gambling Permit for St. Croix Valley Education Program - November 8, 2002
Purchase of Maintenance Agreement for Color Copier/Laser Printer and Large Scale Laser
Printer
Purchase line, cable and pipe locator for the Sewer and Public Works Department
Resolution 2002-221, Approval of 2003 US Bench Corp. Contract
Resolution 2002-222, Accept Quotes and Awarding Contract for Seeding Services
Resolution 2002-223, Approval of Parking Lease Agreement between the City and Arcola
Development Company ,
Resolution 2002-224, approving subdivision at 221 West Cherry Street
Resolution 2002-225, resolution adopting assessment for 2002 Sidewalk Rehabilitation
Project (Project 2002-11, L.1. 356).
Resolution 2002-226, resolution adopting assessment for 2002 Street Improvement Project ,.'
(Project 2002-02, L.1. 355).
Resolution 2002-227,
Amended Ordinance 929, an ordinance amending Chapter 31, Section 31-14 of the City
Code relating to shorelands
Page 11 of 11
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RESOLUTION NO. 2002-_
RESOLUTION CALLING FOR A PUBLIC HEARING BY
THE CITY COUNCIL ON THE PROPOSED ADOPTION OF
A MODIFICATION TO THE DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO. 1 AND THE
PROPOSED ESTABLISHMENT OF TAX INCREMENT
FINANCING DISTRICT NO. 10 THEREIN AND THE
ADOPTION OF THE TAX INCREMENT FINANCING PLAN
THEREFOR.
BE IT RESOLVED by the City Council (the "Council") of the City of Stillwater,
Minnesota (the "City"), as follows:
Section 1. Public Hearing. This Council will meet on December 11~ 2002, at
approximately 7:00 p.m., to hold a public hearing on the proposed adoption of a Modification to
the Development Program for Development District No.1, the proposed establishment of Tax
Increment Financing District No. 10 (a "Redevelopment District") and the proposed adoption of
a Tax Increment Financing Plan therefore, all pursuant to and in accordance with Minnesota
Statutes Sections 469.174 to 469.179, inclusive, as amended, in an effort to encourage the
development of certain designated areas within the City; and
Section 2. Notice of Hearing; Filing of Program Modification and Plan. The City Clerk
is authorized and directed to prepare a Modification to the Development Program for
Development District No. 1 and a Tax Increment Financing Plan for Tax Increment Financing
District No. 10 and to forward documents to the appropriate taxing jurisdictions including
Washington County and Independent School District No. 834. The City Administrator is
authorized and directed to cause notice of the hearing, together with an appropriate map as
required by law to be published at least once in the official newspaper of the City not later than
10, nor more than 30 days prior to December 17, 2002, and to place a copy of the Program
Modification and Plan on file in the City Administrator's office at City Hall and to make such
copy available for inspection by the public.
Dated:
Jay L. Kimble, Mayor
ATTEST:
. Larry R. Hansen, City Administrator
,0 1'~
.
.
.
EXHIBIT A
NOTICE OF PUBLIC HEARING
CITY OF STILLWATER
COUNTY OF WASHINGTON
STATE OF MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council (the "Council") of the City of
Stillwater, County of Washington, State of Minnesota, will hold a public hearing on Tuesday,
December J 7": 2002, at approximately 7:00 p.m. at City Hall, 216 North Fourth Street,
Stillwater, Minnesota on the following matters: the establishment of Tax Increment Financing
District No. 10 (a Redevelopment District) pursuant to and in accordance with Minnesota
Statutes Sections 469.174 to 469.179. Attached as Exhibit "A" is a map of the area of the
District from which increments may be collected.
A copy of the Financing Plan is on file and available for public inspection at the office of
the City Clerk.
All interested persons may appear at the hearing and present their views orally or in
writing.
Dated: December _, 2002
BY ORDER OF THE CITY COUNCIL
Diane F . Ward, City Clerk
OCT 15 '02 18:46 FROM:SHAW-LUNOQUIST ASSOCIATES
6514547982
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SHAW-LUNDQUIST
ASSOCIATES INe
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# New or cl:lllDged Informadon
* MechanlC3l & Electrical Included
(0) NWIlber of plans in oMce
2757 West SalVlce Road
St. Paul MN 55121.1230
lal, e51 454 0670
fax. 651 454 7962
An Equal Opportunity fmplo~r
LOCATION:6514547982
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6514547982
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where the Construction Manager is .NJ
.
Standard Form of Agreeme
Owner and Constructio
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION
COMJ.>J.cnv~ OR MODIfICATION. AUTHENTICATION OF THIS ELECTRONI
DOCUMENT D401.
This docum~nt is intended 10 be used in conjunction with !he 1992 editions of AlA Poru
Copyrighll973. 198Q, @ J99l by The American Institute ot ArChItects, 1735 ~ew i\'lk-
or substantial quotation of its provisions without writlen permission of the AlA
proswrtion,
a. AlO1/CM3 and A2ollCM3,
Reproduction of the material herein
and will subject the violator to legal
AGREEMENT
made as of the day of in the year of
(10 woid.s; fIJdic3te day, month 3JJd year)
BETWEEN the Owner: c"l"'r'f ~ ~ \...\-W
(Nsmeandaddress) '?.., ~ ~
~lo I..... ~ -\ ,., -;1'\. _ \
~~, "-"'1'1 ~5CCC-z..
:Inri the Construction Manager: '.
(IVameal]dadd.ress) ?ttp..N . lJ.)1"--1D~l~
'2.191 W
for the following Project: ~. ~
(Jndude detailed description o(PJrJ/oct.. l?c;i'tio!2, ildd~s$
The Architect is: to.. l"""" ~
(NameS])d address) ''''''''UI.......1CO'
.
c=2erms and Con
ARTICLE 1
CONSTRUCTION MAN
RESPONSIBILITIES
structionManager
of this
1.1 CONSTRue
1.1.1 The Constru
S(:rviccs perfooned by the Cn,r.l!ltn
Manager's employees and Construction \
as enumerated i.n Articles 2 and 3 of this Agreement
other spxv.ic.es includ .
'The !lervices covered by this Agreement are subject to
limitations contained in Subparagraph 13.5,1.
1.1.2
ARTICLE 2
SCOPE OF CONSTRUCTION MANAGER'S
BASIC SERVICES
DEFINITION
2.1
, . ., . __ A a
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tronically prodvc~d with permission of the AlA and can be reproduced .
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Electronic Format B601/CMa.1992
1
LOCATION:6514547982
RX TI ME
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at.l.1 The Construction Manager's Basic Services consist of
_hose described in Paragraphs 2.4 and :2.3 and any other senrices
identified in Article 14 as part of Basic Services. .
.
2.2 PRE-CONSTRUCTION PHASE
2.2.1 The Construction Manager shall review the program
furnished by the Owner to ascertain the requuements of the
Project and shall arrive at a mutual uml~l:.landing of Guch
requirements with the Owner.
2.2.2 The Construction Manager :;h4111 prcrvidc e. preliminary
evaluation of the Owner's program, schedule and construction
budget requirements, each in tenns of the other.
2.2.3 Based on early schematic designs and other design
criteria prepared by the Architect, the Construction Manager
shall prepare prellmina.ry t::>lll11/ltes of ConslTucuon Cost for
program requirements using area, volume or similar conceptual
estimating techniques. The Construction Manager 51
provide w:>l evalu/ltion:; of alternative material, }lnd systems-
.
2.2.4 The Constntction Manager shall expeditiously review
de:;i~ do.;umen1.s during their developmp.nt and advise on
pr~p~sed site use and imp,rovements, selection of materials,
buildmg systems and equipment; and methods of Project
delivery. The Construction Manager shall provide
recommendations on relative feasibility of construction
methods, availability of materials and labor, time
fOf: procurement, in.~",l1:ltion and constructio
related to construction cost including, but not
of alternative desigtis or materials, prelimina
possihlp er.onomies.
2.2.5 The Construction Manager shall prepare
ppr;odically update a Project Schedule for the Architeds review
and the Owner's acceptance. The Construction Manager shall
obtain the Architect's approval for the portion of the
preliminary project schedule relating to the performance of the
Architect's services. In the Project ~ ULliull
Manager shall coordinate and ' . on
Manager's services, the Archit
responsibilities with antlcl
highlighting critical and long
2.2.6 As the Architect
Schematic, Design
Documents, the Con
update, at approprt
Construction M
Construction Cost of in
estimated w:>l of each Contrnct
supporting detail. Such estimates shall be P
Architect's review and the Owner's a: provaL The ConstrU
Manager shall ad . ' .. appears that
the Construct' Project
budget and
.
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whenever design details adversely
schedules.
2.2.8 The
recommend
regarding
Project
commo
shall
respo
Doc
e Construction Manager shall provide
ations and inforroatlOn to the Owner n:g<lluiug the:
of responsibilities for safety programs among the
rs.
mager shall advise on the
dividual Contracts for various
Ing the mdhud to be used for
awarding Contracts. If multiple
d, the Construction Manager shall
Pocument5 and mak~
at (1) the Work of
ments for the
ontr;lo. (3) the
minimized, and
provided for phased
the Contra
Project have 1J<<;:t:~1 asSl
likelihood of jurisdictional dis
(4) proper coordin<kion has
con:;tI ul.llon,
all prepare a Project
the ,om:(lonents of the
asing of construction, times of
completion required of each Contractor,
r of prodllC.,t~ requiring long lead time, and
irernents of the Owner. The Construction
0de the current Project construction
.t ofhidding documents.
. on Manager shall e:lCpedi1.e and
d delivery of materials requiring long
dion Manager shall assist the Owner in
nd coordinating the professional services
cial consultants and testing laboratories
oject.
2.2.14 The Consttuction Manager shall provide an analysis of
the types and quantities of labor requued for the Project and
review the availability of appropriate categories of labor
required for critical phases. The ConstIUction Manager' shall
econunend~tions for actions designed to minimize
effects oflal1or shortages.
5 The Construction Manager sball assist the Owner in
obtaining intormation regarding appllcllblt: requirements for
equal employment opportunity programs for inclusion in the
Conuact Documents.
2.2.16 Following the Owner's approval of the Construction
, ,.,::. , .c;. . E ' ~
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tronically produced with permission of the AlA and can be reproduced In
Ifiltion O!: noted below, II~Pf Document: stillwater bBOlcma.aia - 10/1512002.
ElectroniC: Format BS01'CMa-1992
:<
RX TI ME
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minutes to the Owner,
Documents, the Construction Manager shall Ul'ualc and
submit the latest estimate of Construction Cost and the Project
construction schedule for the Architect's review and the
Owner's approvaL
2.2.17 The Construction Manager shall submit. the list of
prospective bidut:r~ (or tile ~hit.ed'& review ancl1heOwner's
approval.
2.2.18 The Const.ruction Manager shall develop bidders'
interest in the Project and establish bidding schedules. The
Construction Manager, with the assistance of the Architect,
&hall issue biddiDB documents to bidders and conduct prebid
conferences with prospective bidders. The Construction
Manager shall assist the Architect with regard to questions from
birlciersa'nd with the issuance of addenda.
2.2.19 The Construction Manager shallieceive bids, prepare
bid analyses and make recommendations to the Owner for the
Owner's award o[Comracts or r~j~l,.liull of bids.
2.2.20 The Construction Manager shall assist the O\YDer .
prepariul:; Construction Contracts and advisE' 1he Owner on ,
acceptability of Subcontractors and material suppliers propose
by Contractors.
2.2.21 The Construction Manager shall, assist the Owner in
obtaining building permits and special- permits for permanent
improvements., except for permits requited to be obtained
directly by the various Contractors. The Construction Manager
shall verify that the ,Owner has paid appli
assessments. The C,onstruction Manager shall
and Architect in connection Wlth the owner's
filing documents reqIJired for the' approvals
authorities having jurisdiction fNer the Project,
2.3 CONSTRUCTIONPHASE-ADMINISTRATIO
THE CONSTRUCTION CONTRACT
truction sCll. edules provided b. Y ~he .
. on Manager shall updat.e the Project
ating the . activities ,of the
. it sequencesand
, of Shop
2.3.1 The Construction Phase will commence with the
award of the initial ConstrUction Contract or purchase order
and, together with the Con~lku"lion ' . ation t.o
provide Basic Services under this ays
after fInal pa-yInent to all Con
2.3.2 The Constructio
administration of, the
cooperation wifh. 1he Arc
edition of AlA Docum '
the Contract for Const
EditiolJ, c.urrent as of
avor to obtain
satisfactory performance ,urrlkadors.Thc:
Construc;:tion Manager shall reco rses of action to
the. Owner when requirements of a Contract are not being
shall monitor the
..I));f., The Construction
tual costs for activities in progress and ,
letedtasks by way of comparison witlA
ate., -
struction Manager shall develop cash flow
sts for the ProjeCt and advise the Owner.and
. ces between actual and budgeted, or
n Managec.shClll mainU\in account.ing
Work "performed under unit costs,
rmedon the basis of actual costs of labor
er'WuAk lequIDDg accounting records.
2.3.3 The Co
administrative, management a
scheduled activities and responsibilities
each other and with those of the Construction
Owner and Ul.e Architect 0 manage the Project
accordance With COrultruction
Cost, the Pro'
struction Manager shall develop and
cedu;es fot thE' review and, processing of
p . ca~ions by Contractors for progress and final payments.
, . '
2.3~il.1 'Based on the Construction Manager'sobservations
and eValwi.tions of eacl1 Contractor's Application for l:'ayment.
the Const.ruc:tion Manager shall revieW' and certify the amounts'
espective Contractors.
.2 The Construction Manager shall prepare a Project.
cation for Payment based ()nthe Contractors'. Certificates
tor l'ayment.. '
2.3.11.3 The Construction Manager's certification for
payment shall con&tit.ut.e a rep~senf:!1inn 1,0 the Owner, based
on the Construction Manager's detemrinations at the Site as
, ...,::> , ... _~, .. , ~ Ir ~
@'WARN.ING;UnlicensedPhotocoPYingViolaTe's U.S. COpyrigntlaws.
Tonically produced with permission of the AlA and can be n~produce
ration es noted below. U~er [l<:>r.l1mf'nt: STillwater bS01cma.aia-- 10/15/2002.
Electronic Format BSOllCMa-1992
3
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provided in Subparagraph 2,3.13 and on tbe Jala compri3ing the
A~ontractors' Applications for Payment, that, to the best of the
~onstruction Manager's knowledge, information and belief, the
Work has progressed to the point indh.aleJ and the qu\}lit)' of
the Work is in accordance with the Contract Documents, The
foregoing representations are subject to an evaluation of the
Work tor conformance with lh.:: Contract Documents upnn
Substantial Completion. to results of subsequent tests and
inspections, to minor deviations from the Contract Documents
correctable privr lu complction and to specific:- 'l1l;J1ifications
expressed by the Construction Manager. The issuance of a
Certificate for Payment shall further constitute a representation
that ll:e Contractor it; entitled t.o p::lyment in the amount
certified,
2.3.11.4 The issuance ofa Certificate for Payment shall not
be a representation that the Construction Manager has (1)
made exhaustive or continuous on-site inspections to check the
qmlity or quantity of the Work, (2) reviewed construction
means, methods, techniques, sequences tor the Contractor's
own. Work, or procedures, (3) reviewed copies of requisition
receIVed from Subcontractors and material suppliers and (lth
data requested by the Owner to substantiate th~ CuuLLad -
right to payment or (4) ascertained how or for what purpose
tbe Contractor has used monq previously paid on account of
the Contract ~um.
2.3.12 Tbe Construction Manager' shall review the safety
progr~u~ .dev-eloped by co.ch of the Contractnr!': for purposes of
coordmatmg the safety programs with those f
Contr~~rs. The Construction Manager's resp
~I)V~dlllatlon of safety programs sh"ll not e
control over or charge of the acts or 0
Contractors, Subcontractors, agents or em
Conir:udor$ or Subcontr:ldor~. or any othe,
performing portions of the Work and not directly empl
the Construction Manager,
2.3.13 The Construction Manager shall determine in gl:ut::li.U
that the Work of each Contractor is being performed in
accordance with the requirements of the Contract DOCllJl1ents
endeavoring to guard the Own t and
defiCiencies in the Work. As a 'on
Manager shall have authority, u
the Owner, to require additi
Work in accordance with
Documents, whether or no
or completed. The Const
the Architect, may reject
requirements of the Co
rp~ponsibility un
Construction
Contractor's fa'
1 he respecti
Manager sh
omissions
employe
Work n
ontract for Construction. The
all not be responsible D)l a
out the Work in accordance with
Documents. The Construction
control over or charge of <ld:. or
ntractoJ:S, or their agents or
. ortions of the
2.3.14 The Cons
coordinate the sequence
Contract DOCUlllPtlg and
construction schedule.
2.3.20 In collaboration with the Archlt , the Construction
Manager shall est.a ' ent procedures for
of Shop Drawings,
tta.1s. The Construction
awings, Product Data,
IDltta s om the' Contractors. The
er shall coordinate submittals with
d in related documents and transmit to
se which have been approved by the
a&er. The Construction Manager's actions
roch reasonable promptness as to cause no
or in the actiVities of the owner or
.
H Manager shall record the progress
ruction Manager shall submit written
the Owner and Architect including
Contractor and each Contraaor's Wnrk,
nme Project. showing percentages of
onstruction Manager shall keep a daily log
ecord of W'cathcr, each Contractor's Work on the
Site, number of workers, identification of equipment, Work
accomplished, problems encountered. and other similar
..::levant d<ltllllS the Owner roa.y l'eql ,iTP-,
2.3.15 With respe
Construction
and shall no
techniqu
and pI
Contra
.3.22 The Construction Manager shall maintain at the
ite for the Owner one record copy of all Contracts,
, Specifications, addenda, Chan&e Orders and other
ations, in good order and marked ,urrently to record
ges and selections made during construction, and in
addition, approved Shop Drawings. Ptoduct Data, Samplt:s <l-ud
similar required submittals. The Construction Manager shall
maintain records, in duplicate, of principal building layout
lines, elevations of the bottom of footings, floor !t:vl:k I1nd key
site elevations ,ertified by a qualified surveyor or professional
.
u, .,' :l
lK> _ WARNING; UnHcense 'photocopying violates U.$, copyright laws and
tronlcally produced with permission of the AlA and can be reproduced in
,ration ,,~ noted below. U~Qr Dot;llmpnt: stillwater bSOlcma.aia - lOns/2002.
Electronic: Format ElB01/CMQ-1992
4
LOCATION:6514547982
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engineer. The Construction Manager sball mal<.~ all such
records available to the Architect and upon completion of the
Project shall deliver them to the Owner,
2.3.23 The Construction Manager shalJ. arrange for the
delivery, storage, protection and security o~ Owner-purchased
materials. Syst~lUlt and l:quipmcnt that are a pari of the Project
until such items are incorporated into the Project.
2.3.24 With the .Architect and the Owner's maintenance
personnel, the Construction Manager shall observe the
Contractors' final testing and start-up of utilities, operational
5}'Gtems and equipmp.nL
2,3.25 VVhen the Construction Manager considers each
Contractor's Work or a designated portion thereof substantially
complete, the Construction Manager shaU, jviully with the
Contractor. prepare for the Architect a list of incomplete or
unsatisfactory items and a schedule for their completion. The
Construction Manager shall assht the Architect in conducting
inspections to determine whether the Wo:rk or designated
portion thereof is substantially complete.
2.3.26 The Construction Manager shall coordinate e
correction and completion of the Work. Follewing issuance of
a Certifica.te of Subs~ntial Completion of the Work or a
designated portion thereof. the ConstJ:uction Manager shall
evaluate the completion ef the Work of the ContractorS and
make recornmendatioJ)}~ io the Architect when Work is ready
fer final inspection, The Construction Manager shall assist the
Architect in conducting fmal inspections. ,
\
2.3.27 The Censtruction Manager shaU'secu
to the Architect warranties and similar sub .
the Contract Documents for delivery to. the Own
all keys, manuals, record drawings and maLulenance
the Owner. The Construction Manager shall forward to.
Architect a final Project Application for Payment upo
compliance with the requireIll~llllt ofthc: ContJ:llct Documents.
2.3.28 Duties, responsibilities and limitations of authority of
\he CVllltlmction Mana.ger as set fa' Contract
Documents shall not be restrict ded
withovt written consent of t.he
Architect a.nd. Contractors. Co.
withheld.
service~ rlP.!>cribe
Owner shall giv
Manager. if t
~llch Contin
Constructio
those servi
aw:aph p are not required, the
'tten notice to. the Co.nstruction
icates in writing tha1 all o.r part o.f
al Services are net required, the.
I have noobligat1on tu lJlu\"ide
3.2
e necessary by the terminatio.n
a Contractor. by major defects or
f a Contractor, VI by fa.ilure of
Owner or Contractor under a
ices relative to futvre. facilities, systeue
services to investigate existing conditions or
de measured drawings thereof.
rvices to verify the accuracy ot drawings
'shed bytbe Owner.
es required for or in conm:l.-uvn with
rocurement or installation of furniture,
equipment,
'ces for tenant impro.vements.
any otbN !:ervices not otherwise included in
3.l
3.1.1 The servic
included in Basic Services
they shall be paiu [VI by the 0
Agreement. in addition 10 the compensation for
The Optional Additional Se. described under Paragra
3.3 shall vuly be ' . P.li in writing
by the tingent
Ad~tion~ to
ci1:cum3t
Constru
corom
ARTICLE 4
OWNER'S RESPONSIBILITIES
The Owner shall provide full information regarding
ents for the Project, including a program whkb lihll.ll
h the Owner's objectives, schedule, constraints and
a, including space requirements and relationships,
flexibility, expandabllity, special equipmenl, =>yslems, and site
requirements.
4.2 The Owner sholl establish and l..I,prl:\i~ an overall
budget for the Project based on consultation with the
. .c. . _U
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tronically produced with permission of the AlA and can be reproduced I
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Construction Manager and Archltect, which shall include: the
.onstrucuon Cost, the Owner's other costs and reasonable
ontingenc:ies related to all of these costs,
4,3 If requested by the Construction Manager, the Owner
shall furnish evidence that financial arrangements have been
made to fulfill the OWllO:~'S obligation:; under this AgrE'pment.
4.4 The Owner shall designate a representative authorized
Lo act on the Owner's beh:df with respect to the Project. The
Owner, or such authorized representative, shall render
decisions in a timely manner pertaining to documents
&ubmiued. by t'he Construction Manager in order to avoid
unreasonable delay in the orderly and sequential progress of the
Construction Manager's services.
4.5 The Owner shall retain an an;hilt::CL who~ 3cmces,
duties and responsibilities are described in the edition of AlA
Document B141lCma, Standard Form of Agreement Between
Owner and Architect, Constructiun M<1l'lager-Mviscr Edition,
current as of the date of this Agreement. The Terms and
Conditions of the Agreement :Between the Owner an
Architect shall be furnisheulu Lhe Construction Manager
shall ,not be modified without written consent of the
Construction Manager. which consent shall :8ot be
unreasonably withheld. The Construction Man:lBPT !;hall not be
responsible for actions taken by the Ar<:;hitect,
4.6 Thp Owner shall furnish stlUctural. mechanical,
chemical, air and water pollution tests, tests for hazardous
materials. and other laboratory and environ
inspP.dions and reports required by law or
Documents,
Wiler agJees to be subject to the
have the same rights as the
ervices unu\:I UlO:: O...-ncr'3 control
with reasonable promptness to
the Construction
Construction Cost shall be the total cost or
wner of all elements of the Project
'fp.d.
con
during constru
Construction Cost sh
Construction Manager
consultants.
ost shall include the cost at
and materials furnished by the
ned, specified, selected or specially
t, plus a reasonable allow-ance for
d profit. In addition, a reasonable
be included for market
es in the Work
paragraph 5.L3.
pem>aLion of the
tion Manager's
4.11 The Owner reserves the ng
and operations related to the Project with
forces, and to award contracts in connection with the
which nre not 1'on ManaRer's
responsibilitie dion
Manager sh ion
will int
perform
Agree
de the compensation
ants, costs of the land,
costs which are the
wner as provided in Article 4. If any
uction Manager's compensation is based
of Construction (:/),~, then Construction
se of determining such portion, shall not
ensation of the Construction Manager or
ger's consultants.
.
4.7 The Owner shall furnish all legal. ac
insurance counseling semces as may be ne~-<ll 'f at
for the Project, including auditing services the Owner
require to verify the Contractors' Applications for Payment or'
to ascertain how or for what purpu:;t:;l the Contractors have
used the money paid by or on behalf of the Owner,
4.8 The Owner Ghall furnish thp Co
with a sufficient quantity of Consir
4.9 The services, inform
Paragraphs 4-5 through 4-8 s
expense, and the Constructi
upon the accuracy and co
4.10 Prompt. written
the Construction Man
aware of any fault or
with the Contract D
TY FOR CONSTRUCTION COST
.
the OwnlCI':; Project budget,
of Construction Cost and detailed
ion Cost prepared by the Construction
e Con:,uuLuun Manager's best jud~ent
familiar with the construction industry. It
vert that neither the Construction Manager
r (IS ~onlrol over the cost of labor, ma:tP.ri::l!J;. or
equipment, over Contractors' methods of determining bid
prices, or over competitive bidding, market. or negotiating
conditiuns. Accordingly, the Con&tl"uction Man:;lgp.r ..annot and
does not warrant or represent that bids or negotiated prices will
t vary from the Project budget proposed, established or
by the Owner, or from any cost estimate or
on prepared by the Construction Manager.
_ No fixed limit of Construction Cost shall be
established as a condition of this Agreement by the furnishing.
proposal or establishment of a Project budget unless such fixed
limit has been agreed upon in writing and signed by the parties
hereto. If such a fixed limit has been established, '!hI:
, ,., IN " . . CU a
@ _ WARNING: Unlicensed photol:opying violates U.S. copyrIght laws and
ronically produced with permission of the AlA and can be reproduced in
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LOCATION:6514547982
RX TI ME
10/15 '02 18:20
OCT 15 '02 18:53 FROM:SHAW-LUNDQUIST ASSOCIATES
Construction Manager shall be permitt\:u to include
contingencies fOf design, bidding and price escalation, and shall
consult with the Architect to determine' what materials,
equipment,coJJlponent sys.t~ms and typ\:~ uf cO,ni5truction :J.re
to be included in the Contract Documents" to suggest
reasonable adjustinentsin the scope of the pt,oject, and to
suggest inclusion of alt\:rui1l~ bid* in the Construction
Documents to adjust the Construction Cost to the fixed limiL
Fixed limits, if any, shall be increased in the amount of any
increase in thi;: Cuntract Sum:; occurring ~fter PJrp.c.lltion of the
Contracts for Construction.
5.2.3 If the Bic'lrling or Negotiation. Phase has not
commenced wi:thi1190 days after submittal of the Construction
Documents tothe OWner, any Project budget or ,fixed limit of
ConGuucUon Cost. sh;lll be adjusted to'reflect changes in the
general level of prices in the constIUction industry between the
date of submission of the Construction Docunients to the
Owner :lllO 1he date on which proposals are sought.
5.2.4 If a fixed limit of Constructiol;1Cost (adjusted a.s
provided in Subp~graph5-2..3) is e:lCceede'4 by the sum of t
lowest bona tide bids or negotiatl::d propo3ab plu!; .
Construction Manager's estiuiate of other elements of
Construction Cost fot the Project, the Owner shall:
.1 give written approval ~f an 1ncrease in such. fixed
limit;
.2 authorize rebidding or renegotiating ot the Project
within a reasonable time;
.3 if the Project is ah,mdoned, terminat .
with Paragraph 9.3; or
.4 cooperate: ill revising the Project scope and
requited to reduce the Construction Cost,
5.2.5 If the Owner ("hnn~5 to proceed under Clause 5.Z-4.4,
the Construction Manager, without additional charge; shall
cooperate with .the OWner and Architect as necessary to bring
the Con~ruction \.051 within the fixed' ., tablished as a
,condition 0 f this Agreement.
ARTI
CONSTRUCTION
6.1 Construction sup
Construction Manager,
contractual agreements
6.2 Rcimbursabl
construction suppo,
discounts, rebates, refun
:.urplus materials and equipment
Owner, and the Construction Manager sha
sO that they can be secured.
LOCATION :6514547982
6514547982
T-505 P.08
F-511
7.1 The Dr
prepared by th
service throu
Contral;tors .
one. record
claim aC
dnC:llmen
indicate
willre
cifications and other documents
reinstruments of the Architect's
e Work to be e:lCecuted bY the.
e Construction Manager ma.y retain
truction Manager shall not own or
. S ecifications' and other
ess otherwise
auu
All cop the statutory
mJ:lyri~ht notice, 1 ' Specifications
and other documents prep e ect. Submittal or
distribution to meet official regulat ulrements or for
other purposes in connection: with: this Project is not .to be
.' of the Arcb.itet;l':;
.
ute:s or other matters in questi()n bP.1ween
Agreement arising out of or relating to this
ch thereof shall be subject to and decided by
ordancc ,With 'the Constrndion lndustry
the ,.Anierican Arbittation Association
e parties Illutually agree othenvise.
itration shall be filed, in writing with
Agreement and with the American
n. A demand for arbitration shall be
able time after the claim, dispute or other
as arisen. In no ~ent shall the demand for
de after the, date when institution of legal, or
, e proceedings based on such' claim, dispute or. other
matter in question would be barred 'by the llpplicable statutes of
limitations. ..,'
. No arbitration aosmg out ,of or relating to, this
ent shall indude! by consolidation) joinder or in any
anner, 1:111 'atidiLional pCI'3on or entit.y nol a partytn this
ent, except. by written consent containing a specific
e to this Agreement signed by the Owner, Construction
ManagCl, and any other peI&on or entity snllehi to be joined.
, Consent to arbitration invoJving an additional petsonor entity
shall not constitute consent to arbitration of anYcliim', dispute
or.other matter in question not de!,;l"'-.1:ibed in the written consent
or with a person or entity not named or described therein. The
. . ., -' o. ..' -,5.
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Electronic Format BSOllCMa-1992
, 7
RX TIME
10/15 '02 18:20
OCT 15 '02 18:54 FROM:SHAW-LUNDQUIST ASSOCIATES
6514547982 \
\
T;.505 P, 09' F-511
9.6 In the event of terminatIon
Construction Manager, the Construction Manage
compensated for se . rior t.o termination.
together with c: and all
Terminatio
proviut:U, this Agreement &hall. be
here the Project is located.
foregoing agreement to arbit.rate and other agct:e:me:o.ts to
.rbitrate with an additional person or entity duly consented to
, y the parties to ~s Agreement shall be specifically enforceable
m accordance Wlth applicable law ill any court having
jurisdiction thereof.
8.4 The: award rendered by the :\rhiiraior or arbitrators
shall be final, and judgment maybe entered upon it in
accordance with applicable law in any court having jurisdiction
thereof. '
ARTICLE 9
TERMINATION, SUSPENSION OR
ABANDONMENT
.
9.1 This A!7-p.emenl may be terminated by either party
upon not less than seven days' written notice should the other
party fail substantially to perfonn in accordance with the terms
of th}sA,greement through no fault. of the party initiating the
terounation.
9.2 If the Project is suspended by the Owner for mo '
than 30 consecutive days, the Con::;\.rUl.UOl1 Manager shall
compensated for services performed prior to, notice of such
suspension. \^/hen the Project is resumed, the Construction
Manager's compensation shall !Jt: equitably adjusted to pro"\'i&
for e:xpenses incurred in the interruption and resumption of the
Construction Manager's services.. :
9.3 This Agreement may be terminated by the
upon not less than seven days' written n
Construction Manag~r in the, event that
permanently abandoned. If the Project is
Owner for more than 90 consecutive days,
M:a~a8er ID:lY terminate this Agreement by
notice.
9.5 If the Owner fails to m
Construction Manager for
ConStru,;tioll Manager may, u
the Owner, suspend perfo
Agreement, Unless paym
Construction MnnaSer '
notice, the suspension s
In the event of a sus
:MOllagax shall havp ,
damage caused to
services. '
brogation. The Owner and
.. hts agllinst each otherancl
tanis, agents and
ly to the extent
ion. e:xc~pt!;lIch
h insurance as set
of AIA Document Ol/CMa, General
etion, ,.r.on~truction
of the date of this'
on Manager each shall
c.ontractors. Architect;
persons or entHiesawarded separat.e
Ci under the Owner's own forces, '. .
. r and Construction Manager, respectively.
their partners, successors,:assigns and legal
t.he other party to 'this Agreement and to the
assigns and legal representatives of such
to all covenants of this~eement.
stIuction Manager shall assign this
Otten consent oftheotber. .
ent"represents the ,entire and integrated
t: Owner and Construction Manager :In.1
rior. negotiations, representations or
written or oral. This Agreement may. be'
wHtten i.n$truxnent ~igned hy hot h. Owner and
onslruction Manager, .
10.7 Nnthing c~ntained in this Agreement shall create a.
'contrac~ual relationship with or a cause of action in favor of a
. rd party against either the Owner or Construction Manager.
Unless otherwise provided in this, .Agret:ulenl, tb~.
,ction Manager and . the Construction Manager's:
Itants ,shall have' no responsibility for the disCOVE:ty,
presence, handling, removal or dispo:;;J ufo17 eA\.-posure of
perSOnS to hazaIdous materials in any form at the Project site,
induding . but not lilitited. to asbestos" asbestos products,'
polychlorinated biphenyl (PCB) Qr other t.o,oc Gubst:mces. ' ,
9.4 F.ailure of th~ Owner '.to make payments to the
ConstructIon Manager ID accordance with this Agrc:t:'ment shall
be considered substantial- nonperformance and cause for
termination.
.
E, N.W., WA~HINl>TON, P.c.ZOOO6-:;;Z92.AI^ DOCUMENT 8801I('M::i,
AcJil _ WARNING; Unlicensed photocopying violat~s U,S. copyright laws and
onically produced with permission of the ,AlA and <;anbe reproduced in
Il"lion IU notcdb~low,IJ$Qr Docl.lmi-nt:.stillwater b801cma,aia ~ 10115/2002.
Electronic Format BSOl/CMa.1992
8
LOCATION:6514547982
RX TIME
10/15 '02 18:20
OCT 15 '02 18:55 FROM:SHAW-LUNDQUIST,ASSOCIATES
6514547982
T-505 P,10
F-511
11.1.1 The Construction Manager shall pUII-hase from and
maintain in a company or companies lawfully authorized to do
business in the jurisdiction in which the. Project is located such
insurance as will protect the ConstruLlion Mannger fxom
claims set forth below which mayarise out of or result from the
Construction Manager's operations under this Agreement and
for which the Construction M<lllag~x may be legally li:lbl~.., .
.1 claims under workers compensation, disability benefit
and other e;imilar emplnyp.p. benefit acts which are
applicable to the operations to be performed; .
,") claims for damages because of bodily IDlury,
occupational sickness or dise~se,or death of the
Construction Manager's employees;
.3 claims tor damages because of uvdilyinjurY> :;ickn
or disease, or death of any person other than the
Construction Manager's employees;
.4 claims for damages insured by usual personal injury
. liability coverage which are sustained (1) by a person
a:J a rC3ull of an offense dil'Pdly or indirectly related to
employment of such person~y the Construction
Manager, or (2) by another person;
,5 claims for damages, other than to
because of injury to or destruc
property, including loss of use. resulting
.6 claims for damages because of bodily injury, dea .
person or property damage arising out ofOwnership';
mamtenanceor use ora Hlulurvehicle.
12.2.1 Reimbu
compensation
expenses ine
Constructio
interest of
ense are ill addition to
d Additional Semces and include .
the . Construction Manager and.
mployees and.. ~u})sultanls in the
. d in the following Clauses.
with the
ARTICLE 11
INSURANCE
\\
11.1 CONSTRUCTION MANAGER'S LIABILITY
INSURANCE
peno;:p nf reproductions, postage, express deliv~riesl
acsimile uansnllssions and handling of Drawmgs,
ons and other documents.
ce by the Owner, t:^'pC1l5~ of
than regular rates.
ual in~rance coverage or limits
cess of that normally carried by
PAYMENTS TO T
12.1 DIRECT PE
12.3.1 lAn initial payment s
minimum payment under this Agreemen ,
ervicesshall bl:: maOt:
be in proportion to
sen'ice, on the basis set
extent that the time initially establish.
3.5.1 of l.his Agreement. is' exceeded or
no fault of the Construction Manager.
any services rendered during the additional
11 b~ computed in the manner spf forth in
11.1.2 The insurance required bySubparagraph 11.1.1 shall be
wriUl::U for not less thDn limits ofliabilit . 'Article 14
or required by law, whichevercov ges,
whether written on an occurren II
be mllintainedwithout ..
commencement of operation
of final payment and ter '
be :rnainbined ::lflP.T final p
tion is based on a pet(:entage of
nYl.ortions of the Project are deleted
cte ,compensation for those portions
be payable to the extent sexvic~ are
portions, in accordance with Subparagraph
the lowest bona fide bids or negotiated
f no such bids or proposals are received, the
pproved estimate of such portions of the Project.
PAYMENTS 0N ACCOUNT OF ADDITIONAL
SERVICES ANU R~IM8URSABLE
EXPENSES
12.1.1 Direct Pt:,J.l>Ulillel Thcpcn3c
salaries of the Construction Manager's petsonn
the Project and the portion of t e cost 1)f their mandatory
custOIllilJ:Y contn . hereto, such as
employment nefits,
insurance, . 'lar
contribu .
Payments on account of tht: Con;struction Man3se.'s
nal.Services and. for Reimbursable Expenses shall be
. monthly upon. presentation of 1he ConstrUction
Manager'sstatement.of:>t:,J. "ices r~ndcrcd or c.'Cpenses incurred.
12.5 PAYMENTS WITHHELD
. a
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ronkally produced with permlssionofthe AlA and can be reproduc;e
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Elec;tronic Format BS01/CMa-1992
9
LOCATION:6514547982,
RX TI ME
10/15 '02 18:20
OCT 15 '02 18:56 FROM:SHAW-LUNDQUIST ASSOCIATES
6514547982
T-505 P,11
F-511
, ,
.
For Construction Phase Services: . 47"% ClF ~
(Tnserl basis ofcomp~satiOl1, including sripulated Sums, multiples or peJT:eJ1/ages,) L.a ~~ON
l~c.wr?f~ c.,u~,,~ ~'Q ~\~~~tNe ~t'? '7\."\"~ .
13.3 COMPENSA nON FOR ADDITIONA
13.3.1 FOR ADDITIONAL SERVICES Of
included in Article J.4 as Additional Services, co
(mSM ~i~ !)f wmpCJ'JsQtiOJI, indudi13$ ,/"Rtf'S fmd/or multiples 0
jfrequired. IdentifY specific servj~s /0 wbich paniculaT methods of c<
1:2.6
12.5.1 No deductions shall be made from the Cou~tluction
~anager's compensation on account of penalty, liquidated
"';lmages or other sums withheld from payments to
Contractors, or on account of the cost of changk:~ in Wod<
other than those for which the Construction Manager has been
found to be liable.
12.6.1 Rec
pertaining t
basis of
available
represe
bursable Expenses and expenses
ices and services performed on tht:
onnel Expense shall be
's authorized
ARTICLE 13
BASIS OF COMPENS
The Owner shall compensate the Construction Manager as follows:
13.1 AN INTllAl~!)AYMENT of
at final payment. <7'
13.2 BASIC COMPENSATION
13.2.1 FOR BASIC SERVICES, as described in Article 2, an
Compensation shan be computed as follows: ~
For Pre-Construction Phase Services:
(Insert basis of compensAtion. JiJdudil1g stipulated sums, muJtipJe$ OT percentages.)
13.5.2 PaymC::lll~ at
the invoice date shall<
principal place ofbusine5s
(IUJCJ'l J:~(t: of intep:.st 3pM Upol1 )"
'}'ee$, and idel1uiY PJincipals md classifY employees,
13.4 REIMBURSABLE EXPENSES
13.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 12,2.
Expenses, a multiple of2~tirnt:~ lh 'ed by t.he C01'lstruction M
consultants in the interest of the Pr
. cluded in Article l4 as Reimbursable
nstruction Manager's employees and
13.5
13.5.1 IF TIlE BASIC S
through no fault of th!;: CU
as provided in Subpara
within () months of the date hereof,
rvices beyond that time shall be compensated
(Usury laws and ;-equireme
C011SUllctiCl/l MlIIJdG
obtained with ~$
era/ Truth in Lending Act, consumer credit laws I111d other regulations at the OM-72er~ Bnd
-alion of the I!rojed and ay s{kct the vslidity of this proYisiol1. SpedlicIegaI advice should be
. requirement5 such 8S w:rjUeJ1 discJQ5w Q OJ" W/ljYQ"3,J
. ces shall be annually adjusted in accordance with nOIIIlal salary review
.
. .., I .. . . U a
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ronically produced with permission of the AlA and ~an be reprodu~ed in
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10
\
\
LOCATION:6514547982
RX TIME
10/15 '0218:20
OCT 15 '02 18:57 FROM:SHAW-LUNDQUIST ASSOCIATES
~514547982
T-505 P,12
F-511
..
.
,
.
ARTICLE 14
OTHER CONDITIONS OR SERVICES
. ilS iI> the p3yment and compensstion t=$ .
(Insert desCJipuons of otber service!, Identity Additiuw,J $t:r.icr,t intdud8d within FR,Of: r;"mpensstion
induded in this Agreement.)
14.1 LIMITS ON INSURANCE
The i.n~ural1ce required by Article II shall be written for not less than the follow' .
(Insert t.he:specilic dof/8l' omoun/s for tile appropn'ate inSUJ'8nce: limit. ofJiabilil}'.)
Thi:. Agreement entered into as of 1 hp. day and year fIrst written above.
OWNER
(SieT13ture)
(l'ri/llr<d lumC 4/Ja litk)
\
\
.
. . ., . 8 a
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tronically produced with permission of the AlA and can be reproduce
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Electronic Format B80VCMa-1992
n
LOCATION:6514547982
RX TIME
10/15 '02 18:20
.~
: ,
,
.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2002-228
.
Ace Hardware
Action Rental
Aggregate Industries
Amdahl, Chris
Appletree Institute
Applied Images
ARM/ACI Registration Office
AT & T Broadband
AT&T
AT & T Wireless
Board of Water Commissioners
Bonestroo
Brines Market
Buberl, Larry
BCA
CarQuest
Chemsearch
Clarey's
Crayne, Chris
Coca Cola
Cub
Cusick, Heather
Cy's Uniforms
Dew Corporation
Election Systems & Software, Inc.
Emergency Apparatus Maintenance
Emergency Automotive Tech/Municilite Co.
E-Z Sharp, Inc.
Fire Instructors Association
Fitzgerald, Sue
Fred's Tire
Freestyle Photographic Supplies
Futura Housing Corp.
Galls Inc.
General Safety Equipment
G&K
Goodwill
Gopher State One Call
Hi-Tech
Holiday
HP Express Services
Ikon Office Solutions
Imagineering
Jansens Cleaning
Johnson Radio Communications
Justice Planning & Management Assoc.
Krongard, Les
Kustom Signals, Inc.
.
Hardware
Concrete, Blades
Concrete Sand, Old Athletic Field
Adjust Doors
Health Insurance
Name Plate
Seminar
Cable
Telephone
Cell Phone
3rd Quarter WAC Report
Professional Services
Staff & Council Appreciation Dinner
Animal Transport September 2002
CJDN 3rd Quarter 2002
Equipment Repair Supplies
Lube System PWF
Safety Equipment Maintenance
Reimburse Explorer Expenses
, Concession Supplies
Concession Supplies, Employee Breakfast
Park Refund
Uniforms
Public Works Facility
Election Signs & Supplies
Headlight Switch
Equipment Repair
Blade Grinding
6th Edition Fire Insp & Code Enforcement
Mileage
Tires
Film
Grading Escrow Refund
Safety Boots
Safety Equipment Maintenance
Rugs, Towels, Soap & Uniform Cleaning
September 2002 ADC Expenses
Billable Tickets
Banner
Fuel
Maintenance Agreements
Maintenance Agreements
Consulting
Maintenance Agreements
Maintenance Agreements
Subscription
Service Refridgeration System Lily
Radio Repair
357.64
227,91
615.30
58.00
21,753,38
13.95
100.00
59.78
218.53
241,22
123,750.00
22,959.70
14.71
150.00
270.00
536.22
26,598.11
115.46
71.49
1,675.80
332.57
50.00
196.00
439,237,00
323,56
160.14
147.42
104.85
23.03
63.15
217.89
85.49
1,500.00
74.98
15.38
2,450.58
337.00
35.65
50.00
2,095.16
2,188.00
447.03
920.10
275.00
552.00
175.00
600.00
132.29
EXHIBIT n An TO RESOLUTION #2002- 228
Larson Allen Weishair & Co. LLP
LMC Ins. Trust
Lee Wayne
Lind, Gladys
MacQueen Equipment
Magnuson Law Firm
Maple Island Hardware
McCollister
Menards
Met Council
Met Life Dental
Microsoft Corporation
MN Dept Admin Intertechnologies
Mn Dept of Commerce
MN Ice Arena Manager's Association
MN Metro Fire Officers Association
MN State Treasurer
Municipal Emergency Services
Nardini Fire Equipment
Neopost
Nestle Ice Cream
Nextel
Office Max
On Site Sanitation
Parts Associates, Inc.
Proguard Sports Inc.
Quill
Roettger Welding, Inc.
R & R Specialties
St. Croix Boat & Packet
St Croix Office Supplies
St. Croix Preservation, Inc.
St. Croix Recreation Co.
St. Croix Tree Service
Samaritan Tire
Service Master
Smith, Ryan
Snyder's Drug Store
Space Structures
Sprint
State of MN Depart of Commerce
Stender, Jeff
Stillwater Courier
Stillwater Gazette
Stillwater Lions
Stillwater Motors
Stillwater Towing
Stork
Streichers
Page 2
Professional Services
Workers Comp Insurance
Dare Supplies
Land Purchase
Maintenance Supplies
Professional Services
Hardware
Diesel Fuel
Old Athletic Playground, Hardware
September 200 SAC Report
Dental Insurance
Technet Subs
August 2002 Usage
Remit Unclaimed Funds
Conference Registration
2003 Dues
3rd Quarter State Surcharge Report
Bunker Boots
Maintenance Fire Extinguishers
Inkjet Cartridge
Concession Supplies
Cell Phone
Office Supplies
Monthly Rentals
Maintenance Supplies
Concession Supplies
Office Supplies
Maintenance Supplies
Zamboni Power Edger
September Arena Billing
Office Supplies
Tax Increment Payment
Bleachers, Old Athletic Field Playground
Tree Stump Chipping
Tires
Window Cleaning
Reimburse Expenses
Video Tape
Trailer Rental
Cell Phone
Notary Application
Reimburse Expenses
Subscriptions, Publications
Publications
Dues & Meals
Vehicle Repair
Towing
Curve Crest Extension
Bullits
"
~.
.
4,350.00
18,437.50
44.97
927.00
74.23
13,185.83
536.82
183.61
1,524.99
130,680,00
169,94
355.71
140.83
5.50
200.00
200.00
7,447.89
308,97
117.00
126.00
135.60
285.48
364.27
727.55
158.91
628.80
217.15
59.00
4,000.00
33,745.48
1,072,17
13,296.19
13,519.75
585.75
635.20
521 .85
145.18
15.94
135.00
46.25
40.00
16.99
215.96
129.00
156.00
96.00
304.64
2,507.25
454.76
.
.
.
.
.
EXHIBIT n An TO RESOLUTION #2002- 228
TA Schifsky & Sons
Teletronix
10,000 Lakes Chapter Membership Inv
Tidd Tech, Ltd.
Tomten Environmental Design
Tower Asphalt, Inc.
Treadway Graphics
University of St. Thomas
Valley Trophy
Verizon Wireless
Vetsch, Sandra
Viking Industrial Center
Viking Sprinkler Co.
Yeadon Fabirc Domes, nc.
Virtual phone, Inc.
Washington County Attorney
Washington County Government Center
Waste Management of MN
Yocum Oil
Zee Medical Service
ADDENDUM TO BILLS
Humane Society
Metropolitan Council
Qwest
Stillwater Ford
Xcel
Adopted by the City Council this
15th Day of October, 2002
Page 3
Sand,Asphalt
Final Payment Voice Mail System
Membership
TT6 Roller
Professional Services
Streets Contractor Boutwell, CSAH
Dare Supplies
Tuition
Engraving
Cell Phone
Reimburse Dare Expenses
Gloves
Install Accelerator to Dry System
Equipment Repair
Vehicle Power Adapter
Cassettes, Video Tapes, Reports
Traffic Services
3rd Qtr Services
Fuel
Medical Supplies
3rd Quarter Vet Fees
November 2002 Waste Water Service
Telephone
Vehicle Repair
Electricity/Gas
913,69
3,022,25
50,00
895.00
260.00
1,411,00
314,18
810.00
11.70
598.28
33,86
58,32
1,070.12
97.50
25.45
43.00
368.01
12,690.00
155.38
82.50
1,215.40
94,562.40
1,363.70
940.67
12,875.98
Total 1,039,677,77
.
.
.
RESOLUTION NO. 2002-231
RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED
PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER;
ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the
City) as follows:
1. Recitals.
a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax
Regulations (the Regulations) dealing with the issuance of bonds, all or a portion
of the proceeds of which are to be used to reimburse the City for project
expenditures made by the City prior to the time for the issuance of the bonds,
b. The Regulations generally require that the City make a prior declaration of its
official intent to reimburse itself for such prior expenditures out of the proceeds of
subsequently issued borrowing, that the borrowing occur and the reimbursement
allocation be made from the proceeds of such borrowing within one year of the
payment of the expenditure or, if longer, within one year of the date the project is
placed in service, and that the expenditure be a capital expenditure.
c. The City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified.
2. Official Intent Declaration.
a. The City proposes to undertake the following projects described on Exhibit A
attached hereto.
b. Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the
transition provision of Section 1.103-18(1)(2) of the Regulations or (iii)
expenditures constituting of preliminary expenditures as defined in Section
1,103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as
identified on Exhibit A have heretofore been made by the City and no
expenditures will be made by the City until after the date of this Resolution.
c. The City reasonably expects to reimburse the expenditures made for the costs of
the designated projects out of the proceeds of the debt (the Bonds) to be
incurred by the City after the date of payment of all or a portion of the costs. All
reimbursed expenditures shall be capital expenditures as defined in section
1.150-1 (h) of the Regulations
d. This declaration is a declaration of official intent adopted pursuant to Section 1.
103-18 of the Regulations.
3. Budqet Matters. As of the date hereof, there are no City funds reserved, allocated on a 10.
term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a
long term basis or otherwise set aside) to provide permanent financing for the expenditures
related to the projects other than pursuant to the issuance of the Bond. This resolution,
therefore, is determined to be consistent with the City's budgetary and financial
circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
meaning and content of the Regulations.
4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City. This resolution shall be available for inspection at the
office of the city clerk at the City Hall (which is the main administrative office of the City)
during the normal business hours of the City on every business day until the date of
issuance of the bonds.
5. Reimbursement Allocations. The City's financial officer shall be responsible for making the
reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount for proceeds of the Bonds to reimburse the source of temporary
financing used by the City to make payment of the prior costs of the projects. Each
allocation shall be evidenced by an entry on the official books and records of the City
maintained for the bonds, shall specifically identify the actual prior expenditure being
reimbursed or, in the case of reimbursement of a fund or account in accordance with
Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be.
effective to relieve the proceeds of the bonds from any restriction under the bond resoluti
or other relevant legal documents for the Bonds, and under any applicable state statue,
which would apply to the unspent proceeds of the Bonds.
Adopted this 20th day of August, 2002
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
EXHIBIT A
McKusick Ravine Storm SewerlTraillmprovements - Project 2002-04A;, McKusick Lake
Division Improvements - Project 2002-04B; McKusick Lake Boardwalk Improvements -
Project 2002-04C - $1,015,000.00
LIST OF BILLS
. EXHIBIT" A" TO RESOLUTION #2002- 228
.
Ace Hardware
Action Rental
Aggregate Industries
Amdahl, Chris
Appletree Institute
Applied Images
ARM/ACI Registration Office
AT & T Broadband
AT&T
AT & T Wireless
Audiovisual Inc.
Board of Water Commissioners
Bonestroo
Brines Market
Buberl, Larry
BCA
CarQuest
Chemsearch
Clarey's
Crayne, Chris
Coca Cola
Cub
Cusick, Heather
Cy's Uniforms
Dew Corporation
Election Systems & Software, Inc.
Emergency Apparatus Maintenance
Emergency Automotive Tech/Municilite Co.
E-Z Sharp, Inc.
Fire Instructors Association
Fitzgerald, Sue
Fred's Tire
Freestyle Photographic Supplies
Futura Housing Corp.
Galls Inc.
General Safety Equipment
G&K
Goodwill
Gopher State One Call
Hi-Tech
Holiday
HP Express Services
Ikon Office Solutions
Imagineering
Jansens Cleaning
Johnson Radio Communications
Justice Planning & Management Assoc.
Krongard, Les
.
Hardware
Concrete, Blades ,
Concrete Sand, Old Athletic Field
Adjust Doors
Health Insurance
Name Plate
Seminar '
Cable
Telephone
Cell Phone
Repair Equipment :
3rd Quarter WAC Report
Professional Servic,es
Staff & Council Appreciation Dinner
Animal Transport S~ptember 2002
CJDN 3rd Quarter 2002
Equipment Repair Supplies
Lube System PWF
'Safety Equipment Maintenance
Reimburse Explorer Expenses
Concession Supplies
Concession Supplies, Employee BreakfClst
Park Refund.
Uniforms
Public Works Facility
Election Signs & Supplies
Headlight Switch'
Equipment Repair
Blade Grinding
6th Edition Fire Insp & Code Enforcement
Mileage
Tires
Film
Grading Escrow Refund
Safety Boots
Safety Equipment Maintenance
Rugs, Towels, Soap & Uniform Cleaning
September 2002 ADC Expenses
Billable Tickets
Banner
Fuel
Maintenance Agreements
Maintenance Agreelj11ents
Consulting'
Maintenance Agreements
Maintenance Agreements
Subscription
Service Hefridgeration, System Lily
357.64
227.91
615.30
58.00
21,753.38
13.95
100,00
59.78
218.53
241.22
104.00
123,750.00 .
22,959.70
14:71
150.00
270.00
I 428.08
26,598.11
115.46
71.49
1,675.80
171.54
50.00
196.00
439,237.00
" 323.56
160~ 14
147.42
104.85 '
23.03
63,15
217.89
85.49
1,500;00
74,98
15.38
2,450.58
337.00
35,65
50.00
2,095.16
2,188.00
447.03
920.10
275.00
552.00
175.00
600.00
EXHIBIT" A" TO RESOLUTION #2002- 228
Kustom Signals, Inc.
Larson Allen Weishair & Co. LLP
LMC Ins. Trust
Lee Wayne
Lind, Gladys
MacQueen Equipment
Magnuson Law Firm
Maple Island Hardware
McCollister
Menards
Met Council
Met Life Dental
Microsoft Corporation
MN Dept Admin Intertechnologies
Mn Dept of Commerce
MN Ice Arena Manager's Association
MN Metro Fire Officers Association
MN State Treasurer
Municipal Emergency Services
Nardini Fire Equipment
Neopost
Nestle Ice Cream
Nextel
Office Max
On Site Sanitation
Parts Associates, Inc.
proguard Sports Inc.
Quill
Roettger Welding, Inc.
R & R Specialties
St. Croix Boat & Packet
St Croix Office Supplies
St. Croix Preservation, Inc.
St. Croix Recreation Co.
St. Croix Tree Service
Samaritan Tire
Service Master
Smith, Ryan
Snyder's Drug Store
Space Structures
Sprint
State of MN Depart of Commerce
Stender, Jeff
Stillwater Courier
Stillwater Gazette
Stillwater Lions
Stillwater Motors
Stillwater Towing
Stork
Page 2
Radio Repair
Professional Services
Workers Comp Insurance
Dare Supplies
Land Purchase
Maintenance Supplies
Professional Services
Hardware
Diesel Fuel
Old Athletic Playground, Hardware
September 200 SAC Report
Dental Insurance
Technet Subs
August 2002 Usage
Remit Unclaimed Funds
Conference Registration
2003 Dues
3rd Quarter State Surcharge Report
Bunker Boots
Maintenance Fire Extinguishers
Inkjet Cartridge
Concession Supplies
Cell Phone
Office Supplies
Monthly Rentals
Maintenance Supplies
Concession Supplies
Office Supplies
Maintenance Supplies
Zamboni Power Edger
September Arena Billing
Office Supplies
Tax Increment Payment
Bleachers, Old Athletic Field Playground
Tree Stump Chipping
Tires
Window Cleaning
Reimburse Expenses
Video Tape
Trailer Rental
Cell Phone
Notary Application
Reimburse Expenses
Subscriptions, Publications
Publications
Dues & Meals
Vehicle Repair
Towing
Curve Crest Extension
.
132.29
4,350.00
18,437.50
44.97
927,00
74.23
13,185.83
536.82
208.61
1,524.99,
130,680.00
169.94
355.71
140,83
5.50
200.00
200.00
7,447.89
308.97
117.00
126.00
135.60
285.48
325.24
727.55
158,91
628.80
217.15
59.00
4,000.00
33,745.48
984.52
13,296.19
13,519.75
585.75
635.20
521.85
145.18
15.94
135.00
46.25
40.00
16.99
215.96
129.00
156.00
96.00
304.64
2,507.25
.
.
.
.
.
EXHIBIT n An TO RESOLUTION #2002- 228
Streichers
TA Schifsky & Sons
Teletronix
10,000 Lakes Chapter Membership Inv
Tidd Tech, Ltd.
Tomten Environmental Design
Tower Asphalt, Inc.
Treadway Graphics
University of St. Thomas
Valley Trophy
Verizon Wireless
Vetsch, Sandra
Viking Industrial Center
Viking Sprinkler Co.
Yeadon Fabirc Domes, nc.
Virtualphone, Inc.
Washington County Attorney
Washington County Government Center
Waste Management of MN
Yocum Oil
Zee Medical Service
Adopted by the City Council this
15th Day of October, 2002
Page 3 '
Bullits
Sand,Asphalt
Final Payment Voice Mail System
Membership
TT6 Roller
Professional Services
Streets Contractor Boutwell, CSAH
Dare Supplies :
Tuition
Engraving
Cell Phone
Reimburse Dare E)(penses
Gloves
Install Accelerator to Dry System
Equipment Repair .
Vehicle Power Adapter
Cassettes, Video Tapes, Reports
Traffic Services
3rd Qtr Services
Fuel
Medical Supplies
454.76
913.69
3,022.25
50.00
895.00
260.00
1,411.00
314.18
810.00
11..70
598.28
33.86
58.32
1,070.12
97.50
25.45
43.00
368.01
12,690.00
155~38
82.50
.
.
.
Memo
MEMO DATE:
October 11, 2002
MEETING DATE: October 15,2002
TO:
Mayor and City Council
Chantell Knauss ~
Director of Administration
FROM:
RE:
2003 Health Insurance Rates
Attached is a schedule of Current and Renewal Rates for the City of Stillwater's group health
insurance through .Blue Cross/BlueShi~ld of Minnesota. The Renewal Rates represent a 7.5%
increase over the current rates for 2002. The rates would be effective January I-December 31,
2003.
Recommendation
Staff recommends the City Council adopt the attached Resolution approving the Renewal Rates
for health insurance premiums for the 2003 plan year.
CITY COUNCIUMEMO.2003,HEAL TH,RENEW AL.RA TES,2002-1 0-15
Current Rates
January 1, 2003 Renewal Rates
for
CITY OF STILLWATER
CIOS6
Renewal Rates
TRIPLE GOLD
FIRST DOLLAR
8/12/02 12:07 PM
Single
$263.44
$287.47
Family
Increase
7.5%
$692,33
$756,11
Single
$283.20
$309,03
Family
$744.25
$812,82
.
.
.
.
RESOLUTION NO. 2002-
APPROVING HEALTH INSURANCERA TES
EFFECTIVE JANUARY 1,2003
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the annual
rate increase for the City's group health insurance scheduled to become effective January 1,
2003, as listed below, is approved:
INDIVIDUAL
Triple Gold (Point of Service plan)
Renewal:
$283.20
1 st Dollar (Traditional Fee for Service Plan)
Renewal:
$309.03
. Adopted by the City Council this 15th of October 2002,
.
DEPENDENT
$744.25
$812.82
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
RESOLUTION NO~ 2002-
APPROVING HEALTH INSURANCE RATES
EFFECTIVE JANUARY 1, 2003
BE IT RESOL VED,by the City Council of the City of Stillwater, Minnesotathat the annual
rate increase for the City's group health insurance scheduled to become effective Januaryl,
2003, as listed below, is approved:
INDIVIDUAL
DEPENDENT
Triple Gold (Point of Service plan)
Renewal:
$283.20
$744.25
1st Dollar (Traditional Fee for Service Plan)
Renewal:
$309.03
$812.82
Adopted by the City Council this 15th ofOctober2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
'.
.
.
.
.
Memo
MEMO DATE:
October 11, 2002
MEETING DATE: October 15,2002
TO:
Mayor and City Council
Chantell Knauss ~
Director of Administration
FROM:
RE:
2003 City Contribution toward Health Insurance Premiums
On this meeting agenda, there is a request for the City Council to approve the Renewal Rates for
the City of Stillwater's group health insurance through Blue Cross/Blue Shield of Minnesota for
Plan Year 2003. Again, the Renewal Rates represent a 7.5% increase over the current rates for
2002.
The City's Contribution toward health insurance premiums for benefits eligible employees, not
covered by a labor agreement is established by Council Resolution. In years past, all benefits
eligible employees (organized or not) have received the same amount of"contribution. '
Currently, all labor contracts for 2003 are settled except one. All settled. contracts ,state the'
City's contribution toward health insurance as: ,
"Effective January 1,2003, the Employer will increase contribution by $25.00 or 50% of
the increase in premiums, whichever is greater, based on the higq.er cost hospital/medical
plan."
The increased difference for 2003 is $56.71 and 50% is $28.36. For Plan Year 2()02,the City's
contribution was $546.58 toward dependent coverage. With the increase, the City's contribution
would be $574.94 per month toward dependent coverage.
Recommendation
Staff recommends the City Council adopt the attached Resolution approving the City's
contribution toward health insurance as $574.94 per month for dependent coverage for benefits
eligible employees not covered by a labor agreement.
RESOLUTION NO. 2002-230
2003 CITY CONTRIBUTION TOWARD
HEALTH INSURANCE PREMIUMS
FOR BENEFITS ELIGIBLE EXEMPT EMPLOYEES
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective
toward premiums beginning January 1,2003 the City shall contribute $574.94 per month toward
health insurance premiums for benefits eligible, exempt employees that are not covered by a
labor contract, is hereby approved.
Adopted by the City Council this 15th day of October 2002.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
.
.
Stillwater Elks Lodge No. 179
B.P.O.E.
Telephone
(651) 439-5276
October 2,2002
City Stillwater, Park Dep1. Headquarters
Larry Hansen
1372 South Greeley Street
Stillwater, MN 55082
439-4561
Dear Mr. Thompson:
II,,' .,"','.. '
; ! ' ;
! i I
I Ii)
; L'-"
I ./
~ !;~ ;
, ~.
l'i i \ '
L;. L~'
I
ocr - 4 2002
'"'-'-- '"-- ----.-..~.
279 East Myrtle Street
Stillwater, Minnesota 55082-5040
The Stillwater Elk's are once again going to be selling Christmas trees to support our charitable causes
within the S1. Croix Valley and Washington County. At this time we are again hoping that we will be
able to use the tennis courts at Lily Lake again this year.
You may reply to the following address:
Stillwater BPOE Elks 179
279 East Myrtle Street
Stillwater, MN 55082
We thank you and appreciate your past and present consideration of our requests and continued use.
Sincerely,
~API. ~
Bruce Kamperschroer, Secretary
Cc: Marvin Koski-Exalted Ruler
Tom Hoelscher-Chairman Trustees
. Memo
To:
From:
Date:
Subject:
Mayor and City Council ,,1 ./
Steve Russell, Community Development Director , '-"
October 9, 2002
Ski Trail Maintenance Agreement with WashingtQn County
To assist with maintenance of ski trials at Brown's Creek the city has entered into an agre~ment
with Washington County. For the past two years their assistance. has not been necessary but may
be based on snow and winter conditions.
Recommendation: Approval of amendment #2 to maintenance agreem~nt.
Attachment: Letter from Washington County 10/7/02
.
.
WASHINGTON COUNTY
DEPARTMENT OF TRANSPORTATION
& PHYSICAL DEVELOPMENT
11660 MYERON ROAD NORTH. STILLWATER, MINNESOTA 55082-9573
651-430.4300 Facsimile Machine 651.430-4350
October 07, 2002
Mr, Steve Russell
Community Development Director
City of Stillwater
216 N. 4th Street
Stillwater, MN 55082
Ski Trail Grooming 2002-2003
Dear Mr. Russell:
Donald C, Wisniewski, P,E,
Director
Donald J, Theisen, P.E.
County EngineerlDeputy Director
James D, luger, RLA
Par1<s Director
Virginia S, Chace .
Administrative Services Division Manag
Larry S, Nybeck, PlS,County Surveyor
Deputy Director, Land ManagemenV
Land Survey Division
Marvin Erickson
Facilities Manager
The County Parks Division has been reviewing winter maintenance activities. One of those
activities is providing ski trail maintenance for various cities as well as County trail maintenance.
In the past year we have provided ski trail maintenance to the City of Stillwater for the Browns
Creek area.
Would you review your need for this winter maintenance activity for the upcoming winter season?
If the City does wish to continue requiring the County to provide the maintenance service please
sign the enclosed Amendment No.2 to the previous ski trail maintenance agreement # 1161.
Thank you for your assistance.
Sincerely,
~<~
David McKenzy
Contract Administration
Enclosure
.
.
.
.
.
AMENDMENT NO.2
SKI TRAIL GROOMING OF BROWN'S CREEK AREA
Washington County entered into a Contract, hereinafter referred to as CONTRACT, for
providing Ski Trail Grooming services at Brown's Creek area with the City of Stillwater on
December 1, 2000 and numbered 1161 and Amendment No.1, dated October 26, 2001.
Washington County wishes to amend this contract to extend the term of services now provided.
This CONTRACT is to be amended as below:
1. Section III, Item 3, sentence 2 shall be amended as follows: liThe effective date of
this agreement is from the date of this agreement to April 1 , 2003."
All other terms and conditions not expressly amended herein remain in full force and effect. '
WASHINGTON COUNTY
CITY OF STILLWATER
Donald C. Wisniewski
Director/County Engineer
Date
Mayor
Date'
Michael Polehna
Parks Manager
Date
City Administrator
Date
N:\WordlMcKenzylAmendlStiJJwater Ski2,_
WASHINGTON
COUNTY -
Parks Division
Accounts
Receivable Rates
SCHEDULE A .
LABOR (HOURLY
RATES)
2002 * 2003
Accounts Accounts
Receivable Overtime Receivable Overtime
Classification Step Rate Rate Rate Rate
Maintenance Worker A $38.64 $57.96 $39,80 $59,70
B $38.95 $58.42 $4(U 2 $60.18
C $39.66 $59.48 $40.85 $61.27
0 $40,27 $60.41 $41.48 $62.22
E $41.02 $61.54 $42,26 $63.38
F $42.08 $63,13 $43.35 $65.02
G $42.86 $64.29 $44.14 $66,21
.
.
.
.
"Estimation Only
Park Foreman
H
$43.67
Min
Max
$38.95
$50.21
.
.
$65.51
$44.98
$67.48
$40.12
$51. 72
. MEMORANDUM
TO: Mayor and City Council
FROM: City Administrator Hansen
SUBJECT: Additional Depositories
DATE: October 11,2002
Listed under Consent Agenda is my request to add two additional depositories for City
funds.
.
In February of 2002 Council authorized the addition of Juran & Moody as an additional
depository for City funds. In late September, 100% ofthe employees working for Juran
& Moody, in the Minneapolis Office, began employment for a new firm called Northland
Securities, Inc., who will use Bank of New York Company to act as a clearing house.
Since I no longer know anyone at Juran &. Moody I am requesting Council's authorizing
Northland as a depository.
In addition, the City has been receiving requests to do business with Waconia Securities
who have an office right here in Stillwater. I would also like to open an account with
them.
All new accounts would be subject to the investment limitation ofMN Law and the City
of Stillwater's investment policy.
.
.
Mem.orandmn
To:
From:
Mayor and City Council
Klayton Eckles, Director of Public Works ~J
Date: August 2, 2002
Subject: Furniture Purchase for the Public Works Facility
DISCUSSION
Attached are two proposals for furniture for the new Public Works Facility. A summary of the
quotes is as follows:
S & T Office Products
$22,260.16
$22,752.00
Dayton's Commercial Interiors
.
In our original estimates we budgeted $30,000 for furnishings in addition to the furniture there will
be a need to purchase some other furnishings such as blinds, marker board, bulletin boards and a
few other items. There should be more than adequate funds available to purchase these additional
items.
RECOMMENDATION
Staff recommends that Council choose one of the above vendors and accept the proposal.
ACTION REQUIRED
Council should pass a motion adopting a resolution accepting a proposal for office furnishing for
the new Public Works Facility.
.
.
. a T OFFIC. PRODUCTS, INC.
www.&tofflceprodlJcts.com
1000 Kristen Court. St. Poul, 'MN 56110
Corporate 6S 1 -483-4411
Fox 651 483'()550
October 9, 2002
Tim Thomsen
Parks/Public Works Superintendent
City of Stillwater
1372 S. Greenley St.
Stillwater, MN SS082
Dear Tim:
.
S&T Office Products, Inc. is pleased to submit the enclosed proposal to provide products
and services for the new Public Works Building, We appreciate the opportunity to work
in partnership with YOW' company.
Current manufacturing lead times are approximately 4 weeks from the date an order is
entered at the factory plus shipping time. We will keep you advised of any changes to the
ship schedule once the order is approved and entered.
Following is a summary of our enclosed proposal:
Product Cost
Applicable Sales Tax
Freight Charges
Cad Layout and Design
Installation
$20,913.46
S 1,346.70
$ 0.00
$ 220.00
S 7S0.00*
Total Order Cost
$22,260.16
*S&T installation shall be perf(mned by installers that have been trained and certified as
being proficient in installation and assembly of our product. Rates are based on normal
working hours and do Dot include electrical connection to the building source of power
nor does it include any electrical improvements that may be required. We have offered
non-union rates and assume that the general contnwtor will be free and clear of the area.
We will remove all trash from the job site and provide all connectors or other attachments
necessary for a normal installation. It is assumed that free loadin& dock and elevator
access is available.
.
AN EQUAL OPPORTUNITY EMPLOYER
2'd
Sl)naO~d 3)IjjO 1 ~ 5 WdtS:E0 20, 60 1JO
.
\ All prices include normal delivery, direct 1.0 your facility, (iffu1l truck load) or to
S&T's warehouse lobe received. inspected and tnnsported to your office on a pre-
arranaed schedule.
This quotation is valid for 30 days.
Any chanaes made after the manufacturing process has begun are at the discretion of the
manufacturer. Any returns or cancelled merchandise, may carry a re-stock or
. cancellation charge on product that is custom manufactured and not returnable,
S&T payment terms are net 1 S days.
My sates ass!stantlproj ect coordinator is Barb Branum who can be reached at
651-486-1227 in the event I am not available.
Thank you for considering S&T for your furniture solution.
Sincerely ,
Accepted:
llill'le
dall:
Vickie Payne, em
Senior Account Manager
S'd
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.
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1000 KRISTEN COURT
ST F'AUL!I MN 551 j, 0-(;:1. 05
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CHOICE OF LAHINATES=
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1000 1<~:r.SrKN COUR1'
~n' F'AUL~ MN 351:1. 0-('51 05
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- .. ......-.. - .-,..-. -...--
Shir.:'
To
CITY OF STILLWATER
F'lJBL!e lJORKS aLDG
Ail'NIl "IM THOMSEN
Sl':r.L1~IrIA1'L:':Fl It HI\!
.
.
QUOTE:
()1?4a6~')a
Pa!:;ler 2
DAt.~
.".............. -.-.-.-................-.--___...-._..................1......"...........,......1"........,...__.... -.--__........_._...._.........._"........tf..u.,...____ ....-............__1.__......_.......1..........14"1........ 11M
J' oh:!l:
CLAYTON
651....~30..-aa31
J Ten1\s
I C:l.ltitome\" pt):a:
Slill ellwt.v~'
t....,............... "........._._.___.._......._......".." ,,,,,",1."" ..n.... '...."t4"..IA"......-.........,........__________...._".......iOft..............ltoI..........._.... .... ........_....__......__....._.........oI....l. ""_"t"n .....
10/09/02 I NET 1~
I CITY OF srn,LWA 1020 VICKIE: F:'AYNf.:
I 74-8600
.lIa.....""...... .........-.".........-.......---_.__._........_..........~......_.Ht.........tM ..""........_................_..._.__....__.__........_._........_._.........................___,...__...._.....__..H____.....
L.no Quant C~t..d O~I NUlI'ct.cl'\"
Det-:i.:r'i pt:i. on
Unit.
fl'," j, .::~
2:1. 9. ~'iOO
010. 12 EM'-:l.l
O:f.l.
012.
01.3.
()1 'h
015..
();I,6.
0:17.
01e.
O:l 9.
O~~O"
()~!:1. ..
.. ESTEEM" CONP'e;jl;:E:NCr::
CHAIJ:::E~
**it
rJF'TIl')N. II ~f;:YLEf~"
Ii) $243. 00 Pl:.~ CHAI'~
M
1 I~I;:"r "~2040F
L.O~B'( AFi:r::~A
"B'<YL!::E" RF.i.CrANGUL,AF'<
T~EtLE,I 40" W X 20
~INr.SHI fal>
123. ~.~~o
'I' BI~"<~:~
M
t3UF-Sr CHAIRS, it ,-~(3S!l
GRADE :2 FABRIC
RECEPT! ON AR~:A
TASK CI-IAr.~.. wxn" F':J:'VOr
ARMS, GRADE 2, a.L~D~R'
SEA" II P' AEcR Ie'
fo":t.I..E ROOM -=13i
5 HIGH LAT~~AL FILE,
~()" W, LOCI<
436.500
134.650
1 SV--t.
236.700
M
3 Vr-L5-':30-D
M
MAF' ~(JOM
2 F\:D",'
n RADAF~" t;OUN'1'E"~HEU(~H'J'
STOOt. W/8ACK ~ CAs'rlEl~S.
F'NEUAM'rIClI F'C01'RING, ,
t~RADE: 2 FA9r.::tc
i 61. 500
M
LUNCI-f~OOM
'J 'J. ~'F~'~2. 2
S'd
Fl:OUND TAEil~E TOF':o
4:i!" DIA
1 ~::J. ")SO
SlJnaO~d 3JI3J0 1 ~ 5 Wd2S:E0 20, 60 1)0
866.25 it
E:.x tel' ,:le.:1
A/noun t.
211 63".00 Ot
.
3. 2~). 6~ .~
538..60 *
2.~~6. 70 *
:I,'l ~~09. 50 *
3~~~. O() ,l(,
.
*** ContihUQd ***
.
6tJj, 'M4.e~-O!"",,11
9 & r OFFICe: F'R:OPUCrs,INC
1000 ~~j,STEN COURT
s'r P.~Al.JI_lI MN 5S11 0'''51 os
C~l.u.')t.d
'r~')
Ship CITY OF STILLWATER
'rd PLlBL1.C WO~I<S t-l1~X>G
AT1'N= TIM THOMSEN
STIl.LWATli-:f"~ll MN
CI...AY1'ON
651"'4~~()-ag3~.
QUCJTE:
01 ./.t,.a6()f~
F'i\!;IEI' I ~~
Dat.e
Sal t!'fir~'::1
H..nl"""_.'~~I~~I".~.~.~.~~I~lnN~.~'~H"~~~~*"~~'~'".'_~.._'_'._"._____'______________~'__~H_'_'"'_'~~_'~~'~H'~~~"U~'.'~~'~~-~~
.:robll!:
I T fn"II\S
I ellS t,C'lIlHllr F'O.
................_....__...._.._....____........__...._._.______.....___._....,__........_...~......~......hh"....U"'~.~..Nt4HU...H'.4Itl~U.f .....M....~.._...._.__I..,....__,_,_.,U.tlt....,I.........~.'"
1 ()/09/0E I NET 15
I CITY OF STILLWA 1020 VICKIE PAYNE
...loJoo ...1........ .........._ ..... ,_.... ....-4...104.. .......H ,,,,........ ....~...., .,.......... )..... ."",...,... .....,.............. _ _ ...,......__ .....__._._ ._._ _.__ __._._ ....__._.... _._.... _ ._......w.. _.._ _.... ........ ,................."M
Ln~ QU~Mt C.~Al~g Numb~r
Pe+~~~:r' i r,...:,i on
LJI' j, t
I~',' i l:;:~
.~ ~j U~C....CH433
&u"
()28. A~a /...Oit,1
()~~,(l'" M
O;?~S . 3 I~O""'7
l,AM::
[fASF..;S FOFi1 A!':IOVE TA~I..S:S~
CF'(OSS STYLE
1 :38.. 9~j()
STACK CHAIRSp SLED DASE,
NO Aj;:HS II SHEl.l... COl.()RS
F'ORe:MAN'S OFFICE:
i,,4.. 9:50
II Fi:ADA~"
COUNTEf'(HF.r.IGH'r STOOL II
W/BACK~ CAS"EF:S~
F001'RJ:NG
GRADIE: 2 FABRIC
163, . 500
026..
1 VO'TT.':oJ6";2-B
1ae.. ~JOO
CONF'ERENCEr 1'Af.cL~ rOI=~~
F:ACETIi:ACK, ',:a" X 3~",:
L.AM.
O~.!'''..
1 VOElI,"-4
4-PACK L,EG EtASE: J:"OR
AIiIOVE
f1iO.. ;:lSO
Olea.
:L 34.. 6~l)O
4 ElR-::J2
CONFERENCE CHArRS~ 4
LEmS
O~~9..
4 SV'-6
TASK CHA1RS, TILT
SWIVEL., F'IVOT ARMS!,
GRADE 2 FABRIC
WOf~K ST A T I ONS COMI='(JNE:~NTS
i.~36 ~ 'tOO
.0..
H
o:~~. "
ACOUST!CAL. PANEL;
24"W X 4l4"H
141 ~ 1 ::;0
:~ VPA'-6424-N
I '4a606
E)( to"d.,~~J
AtnQl,.ll1t.
9?~~. 01~5 tt
llI25$" '>0 -10
t.~at.~. ~JO ,~
1 ae. i::iO 'It
so ~ ~lt':; t$
538.60 ~
Cj"..6. ~~O *
292.30 ..
9'd
AC(~UST:CCAL PANrr:L, 173. ?OO 4)94. eo .)(,
3611W X 64"H
S1JnaO~d 3JIJJO 1 ~ S WdES:E0 20, 60 1JO
032..
4 VF'A-64~~6''''N
*** Con~inued ***
651-'..a::~.'A-'~1 :I.
S &. T OFf-ftICE F'RODUCTS~ INC
1000 l< R:r. Sn::N CClURT
8T F'AULlI HN 55110-52. Ot'l
t~\.I(.)t.e.;j
're
Shi f,'
To
CI1Y OF ~n:U.LWATER
PUBLIC wor~KS BI.I>G
Al'TN: "IM THOMSEN
tnXLLWATl:!r-i:ll MN
CLAYTC)N
6r;1-4:~0....ae31
.
Quore:
O;L '/4'MO~3 .
Page: 4
D'l'\ t.e
a~l e!lrerl
-.... .,...,..""~,,, ..........~- .......................-1...... No.1............. '_'__0'_"11 -- _..... __ ......................_..H.... _....._ _.M...'_.... ......4.........." ........'_.... UN..... _......._...... .........._ ._.... __ ............._ _ _ "'" "'10
Jot..
I re,-ms
I CuSt.Omel. po.
_..... ....- .....-.. "'...-.... ION ..........., __,...... -.... ........ _...__......_._ _...._. M.I ).._..........__...... _.....-. _..w. ....,_..P _....,..-4 -1""_, .-,.._~. ''''........._...._ ,....... _ _.._....._,__. _........ _... _ ._._ ......... h..
:l 0/09/02. I NET 15
I CIty O~ STILLWA 102.0 V1CKIE PAYNE
-. -- ..........,. .............. .............. .............u..... ....--........... -........ ..., _......_ ....._ '__'_._.__0'_ ..._...._. _ _._..... _II'" ........1.., I...... .1" _....".. _._................... '"".... -........ IU......... .,..,........ _.... _._._........
LI'll/ll r~Llcl\" t- ea 1~.ill 09 Nl.lmbe'~
O:~::i. 2 VF'A,-6448....N
<>:~t.t n ";) VNF'$h"64
1-
O~~5. 3, ....NH..hK IT
0:::16. 4. VWR....2424-S
l)1f.\51::'~ i. pti, on
Un:i.'l~
F',"i.:::tI'Jo
ACOUST!CAL ~AN~L~
48" W, X 6't" H
196.300
:'3~WAY F"INISHING POST,
64"1-1
;.~4.. 800
ALL F'U~POSE HOOKS
(:90X OF 6)
B.2::iO
WORf(SUfi:FAC~;:, 2411 X a4"
L.AI'UNATEI
WITH CANTILEVERS
EXTENDED CU~VED RT. HAND
CO~NER WORK SURFACE p
6' X 2.4"1)
'79. OSO
()::~7 .
2. V~JWE-'244c!')"hRS
2:~4. 500
O:-J~aH
:~ VWWr::~'''2''"'''~6h..t..S
EXTENDED CURVED LE~t
HAND COF'<NEIi: l~(J~KSURF"ACE...
6' )( ~~.~.O .' .
224.500
039..
4 VASF --2
FL.AT Ec~ACI<E"
1 L ?SO
04.0.
4 VASrr:'.:~O
E:NO SUPPOR'T I:OANEL.., 30.' D
OVE~HF::AD CL..CJSED !)(JQf.;:
ST(J~AGe: UNIT ~ 4.8" W, UJCI<
COI~Orl1l
92.:1.00
(),{~1 .
't VSC,l'~'1 '~'~a
134.. 650
042n
l~ VGS~..oa'te
OF'EN SHELF'!I I...OW END,
24" W, COLOr.: I
~~j6. 450
()'",S.
4, VTEt-j,648
fACK!lOARDjI ~.e" w
F'A~F'<ICI
46.500
o.....ttu
4 .l!d'l:l'-16~4
rACl<ElOARD.. ~"'..IIIJ 1.,,0. I.~OO 1. 6:l. 60 *
' ", . SDnaO~d 3:>I..:I..:IO 1 '8 S Wo::ES :20 20( 60 DO
I 7'..8608
E~x tel'lr::J~d
AmoUl"'t.
:.J92.6.
4.9.60 *
a. a:;:; .,.
::U, 6. 20 it
'1,49.00 *
4':r9.00 *
47.00 *
368..-4,0 ..
~j~e. 60 ~
225.8.
1, 8ih 00 *
*** Continuad *~*
.
65.1. ~'..()~--4lc,11
G & T OFFICE: 1:'r~ODlJCTSl' INC
1000 /<R:un'EN COURT
Sf F'AUL!I MN 551. 1 O'~Sl 05
." , '. .
QUOTE:
01 ~)4f~6()8
F'cl\~ft= ~
Ollot~d
ro
Sh:l.F:O
To
CITY OF STILLWATER
I='UEcL r. C WORI< S 9lDO
ATTN; TIM THOMSEN
STILLtJA"rE:RlI MN
CLAYTON
651-430-a8:U
'--~:~ ~;-----_.;--~~:~:'~~~: T-----h--..--.~--.."--....-.~.-~~:;~~~;;.-;O;-~.---.~.-.u.~;~;;;;;-...,-'-..--.,~~,.;.~~~~....,...,
---n--~.~~.+--~---'-1.-...-N.-.----H---N.-N"-.---~-.-~~~N_~~NM_,~~NN___.__._I__~~'~__~~__~~--.---.-.----."~..,,
10/09/02 I NET 15 I CI1'Y OF' SrJ:L..UJA loao VICKIE: F'AYNE: I 748608
I
~::~;-~;~~:~~'.'~~~:~i'~d-~~~;~:;~:.._'.'-_."'-~;~~~~;:~~~~_.._'-'."-'.".'-'.'.._~'-'~-'-'-'-"~~~~~~-'-'--E~~;;;;;d-.'
Ft,. i .:::e Amolll1 t,
.11.5_
'.. VL. T-:oJO-T
f'AIlRIC:
TASKLJ:GHT II :.J(}
W
~j'r",?SO
&?,t9.00 ..
O'~6 .
,~ IJI)F3-2~,
f-M:t xe:D IC()X/BOX/FII,..I:::
F'EDESTAL, 24" nl' I_OCK
COf.r.OR:
161.150
6'1,4.. 60 'It
O.!j,?
t:" VI)AH-;,~
F'RONT - rO,-BACK Fi:A ILS FO!=:
ASOVE F'e::om:ar AI...S
un CAJ)/a~'ACE F'I_ANNING
LOT INSTAL.l..A1'rON
8.'700
::J4. eo *'
O~,~3..
1 S16
195.000
195..00
()l,,9.
1 EJ:l 3
~)60. 000
")50..00
.
Tot~l
Tl\x
20,913. i,,6
1,~46..?O
__..........0'41_..................
22_260.l6
Aj~8::tt'I~lte~d L~v:
r S'd
.....~ .M]".... ....- -..-... ....... - .-...... ..., -..., .............. ..... .....~1~naO~~r~5r::Go.-r;g S w~~'S~~~ 2~ -; ..-e;rrI5cf.... ....',. ...
.
iHwater
THE BIRTHPLACE OF MINNESOTA ~'
pdblicWorks Building.
FURNITURE PROPOSAL
.
("CI
'-"-
" ' I
,lj'
.DAYTON'S
,COMMERCIAL
INTERIORS
, INTEGRATED llOLUTlBNS
FOR OfF!CE INTERIORS
"
'A wholly-owned
5ubsldlary:of the
Target C,orporation'
(;)
.
DAYTON.S
COMMERCIAL
INTERIORS
INTEGRATED SOLUTIONS
FOR OFFICE INTERIORS
www.workspaudci.com
Proposal to the City Council
Stillwater public works building
Dayton's Commercial Interiors has been serving clients for over 45 years. In that time, we have
emerged as the leading provider of quality products and services for the office environment. Our
annual sales last year as the largest furniture dealership in Minnesota were $120 million. We are
dedicated to providing our customers - existing and new clients alike - with the finest information
and intelligence, the broadest range of relevant services, and the most appropriate products
available, to solve their uniquely individual workplace issues and challenges.
.
Klayton Eckles and I have taken the time to review the products proposed to ensure that what
you purchase will last you 20 years, We represent hundreds of manufacturers ranging in price
and aesthetics. For the Stillwater public works building we proposed products from Steelcase
- the largest manufacturer in commercial office furniture, National - a top manufacturer for wood
and laminate desks, and Global- a manufacturer offering well-engineered products at
competitive lower points. All products have a 10 year, or better warranty.
But it is not all about the product or the cost of the product, service is as or more important than
the product you purchase. Unexpected delays from your furniture supplier can be very costly to
your organization. Our order fulfillment process utilizing several state of the art technology tools
and documented processes has afforded us with very satisfied customers at the end of the
project.
We service thousands of clients in Minnesota including the following companies residing in
Stillwater; Anderson Windows, US Bank, TCF, Target stores, Wells Fargo, Firstar, Incstar,
Lakeview Memorial, and Washington County.
As a residence of Stillwater, I would be honored to be the supplier chosen to fulfill the furniture
needs for this project.
Sincerely,
Q Af\
;y ~ ~ l.A.A-
Stephanie Dean
sdean@workspacedci.com
~
.
c--; GREEN BAY. WI
920,8B4,0265
i-' MADISON, WI
60, 257,0521
-~ MINtlEAPOLlS, MN
612,343,OB68
o ROCKFORO, IL
815,398,3300
- WAUSAU, WI
715,849,3131
[;.'~ t':..;: 1 ': ;;
'<.
Stillwater public works building
Final proposal
September 2002
.
Product
Description
Each Qty Extended Used furniture substitutions
Lobby chairs Comet four legs with arms $76 4 $304 Steelcase player $50
,
Lobby table Global cylinder table 24hx 16d $147 1 $147 NA
Receptionist desk chair Goal with height adj. arms $135 1 $135 Maroon Task Chair $115
Conference table 48" x 144" Global t-Iegs, rectangular $534 1 $534 NA
Conference chair Global Alto with loop arms $167 12 $2,004 NA
Lunch room table 42" round Global t-Iegs $151 7 $1,057 NA
Lunch room chair Steelcase Max stacker $97 30 $2,910 NA
Map area stools Dart without arms, with b<:,!ck $141 5 $705 NA
Office 128 & 130 desk National Arrowood $1,866 2 $3,732 NA
Office 128 & 130 desk chair Tamiri high back $291 2 $582 High back tweed $125
Office 128 & 130 guest chair Comet four legs with arms $76 4 $304 Steelcase player $50
Foreman office table 48" x 96" Global rectangular with slab $249 1 $249 Steelcase 60 x 30 $75
Foremen office conf. chair Comet four legs with arms $76 4 $304 Steelcase player $50
Foreman office desk chair Goal with height adj, arms $135 4 $540 Maroon Task Chair $115
Foreman cubicles Steelcase Revest $949 4 $3,796 NA . '
'.
Lateral files Great openings 5 h 36" w $529 3 $1,587 30" 4-high Steelcase $300
Shop stools Industrial stool $91 2 $182 NA
Sub-total $19,072
Tax $1,239
Total $20,311
Delivery to door
Installation M-F 8-4:30
$585,00
$1,856.00
*1 took an additional 3% off the sell price of the new furniture (not used) from the last revision since it appears the
entire proposal will be purchased.
*Used product is available on a first come first serve basis.
*Optional Keyboard tray $160
*Optional accessory tools as shown in Foreman's station $131
.
.
.
.
2.
4.
ORDINANCE NO.: 930
AN ORDINANCE REGULATING
THE BRINGING OF PETS
TO PUBLICP ARKS
The City Council of the City of Stillwater does ordain:
1. AMENDING. The Stillwater City Code, Section 27-1, subd. 6a is added to the City
Code that will hereafter read as follows:
"Subd. 6a. It is unlawful for any person to allow a pet or dog to be in or
upon any city park or trail property unless the animal is restrained by a
leash not longer than 6 feet or the dog or pet is housed in a portable crate
or kennel, and unless the person in control of the pet has in possession a '
bag or other receptacle for the collection and proper disposal of the.
animal's excrement pursuant to Subd. 7."
AMENDING. The Stillwater City Code, Section 48-2, Subd. 7 is added to the CiFY Code
that will hereafter read as follows: ..
"Subd. 7. Dogs and pets are permitted in parks subject to the regulations
and restrictions set forth in City Code, Section 27'--1, Subd. 6aand Subd.
7."
3.
SAVING. In all other ways, the City Code remains in effect.
EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
publication accqrding to law.
Enacted by the City Council of the City of Stillwater this _ day of October, 2002.
CITY OF STILLWATER
Jay L. KiQ1ble, Mayor
Attest:
Diane F. Ward, City Clerk
'.
.
MEMORANDUM
To:
Mayor and City Council
From: Sue Fitzgerald, City Planner
Date: October 15,2002
Re: East Half of Churchill, Nelson & Slaughter's Addition. Architectural Survey.
Investigator
.
The Heritage Preservation Commission is requesting approval from Council to 'secure
Don Empson of Empson Archives as the investrigator for the architectural survey and
evaluation of the East Half of Churchill, Nelson & Slaughter's Addition. Mr. Empson,
has successfully completed five of the Architectural Surveys for Stillwater. He has
received acclaim from the HPC, the Minnesota Historical Societyandthege~enil public.
The study is funded by a grant- Certified Local Government Grants (CLG) through the,
Minnesota Historical Society ($5000) with in-kind matching from the City ($4000 City
and $2700 in-kind match).
An ad was placed. in the Gazette on August 16, 2002, and the Pioneer Press on August 18.
Eight "Request for Proposals" for a principal investigator for the study were sent out as
per the Historical Contact list. We received four proposals. One applicant did not have
the required qualifications. The other proposal the HPC approv~d was Loucks
Associates. Their fee was $17,675.00; this cost presents a problem since the fees
dedicated are considerably less (refer to above paragraph).
Council member Bealka attended the September 3 HPC meeting. He had some. questions
and comments about the architectural surveys.
Recommendation:
Approval of Empson Achives as investigator for the East Half of Churchill, Nelson &
Slaughter's Addition Architectural Survey. (Resolution)
Attachments:
Empson Archives Proposal and Resume
Loucks Associates Proposal and Resume
.
.
EMPSON ACHIVES
.
.
.
A PROPOSAL FOR
A SLJRVEY OF THE EAST HALF OF
CHURCHILL, NELSON & SLAUGHTER'S
ADDITION
.
SUBl\lITTED TO THE
STILL'VATER HERITAGE PRESERVATION COMMISSION
BY
EMPSON ARCHIVES
P.O. Box 791
Stillwater, l\'In 65082
351-0172
August 30, 2002
..
.
AREA OF THE SURVEY
The east half of Churchill, Nelson and Slaughter's Addition is
located in the 40 acres of the NE Y-1 of the NE Y4 of Section 33,
T.30N, R. 20 \-V. The east half of the Addition consists of eight Blocks bounded
on the South by East Hancock Street, on the \-Vest by South Fourth Street, on
the North by East \-Villard Street, and on the East by South First Street.
There are approximately 135 properties within this area.
This Addition was platted in June of 18571 by Levi & Elizabeth
Churchill of St. Louis, lVIissouri along with their partners in Stillwater:
Socrates & Betsey Nelson, Robert & Nancy Slaughter, (he was a St. Paul real
estate speculator), and Hilary B. Hancock, a Minneapolis attorney.
Very few lots in this Addition were sold until the Third Street hill was .
graded and filled to allow access to the new County Courthouse and Central
School, both of which were completed in 1870. As a result of this new
entrance to the South Hill (or Nelson's Field as it was then called), the
majority of lots in Churchill, Nelson's and Slaughters Addition were sold in
the decade of the 1870's.
Mter the death of Levi Churchill, the control of his lots passed to John
Proctor, a Stillwater resident, acting as Attorney for his sister, Elizabeth
Churchill who remained in St. Louis. Upon the death of Socrates Nelson, his
property passed to the control of his wife, Betsey and Harvey Wilson, a trustee
of the estate; to be later transferred to Fayette Marsh, the brilliant, but
alcoholic son-in-law of Betsey Nelson.
.
.
.
..
The east half of Churchill. Nelson & Slaughter's Addition Proposal
NE % of Section 33
T 30 N, R 20 W
S. Holcombe Street
~.
::c:
~
g N~
i:J'::"
Cf.2
~ ~ ~
-
~ ~
a ;;:;;i
~ Sll
$ ..........'....,.'.,...'....h.......'.....,....'.....h.'.........,..........h............,..,..,.,.,.....,......,...,.. .....h'.........................................................,..........,.......,...............,..............., a
~S.FourthStreet ~
a a
.... -
40 Acres
Survey
Area
Sixth Avenue S.
East ~ of Churchill, Nelson & Slaughter's Addition'
1 A Plats 130
The east halfofChurchill, Nelson & Slaughter 's Addition Proposal
.
OUR PROPOSAL
We will incorporate the information gleaned from our research in the
, context of Robert Vogel's Stillwater Historic Contexts and othel'
research done previously in Stillwater.
We will review the survey work on the properties prepared by the Stillwater
Heritage Preservation Commission.
We will identify, date, and catalog the 135 properties in the Preservation
Planning Area in the manner required by the Minnesota Historical Society. If
necessary, we will talk with them directly to make sure we provide the correct.
information in the form they prefer.
We will discuss the architectural styles in the Preservation Planning Area and
compare it to other Stillwater neighborhoods.
We will photograph all properties. We will prepare a report, which describes
the development of the area, recommendations for future survey work, and suggest
properties that might be eligible for local historic designations and/or eligible for
the National Register of Places. We will not make any nominations ourselves. We
will discuss any possible planning methods for preservation of historic structures,
landscapes, .and neighborhoods.
We will attend three meetings with the Stillwater H.P.C.
.
The east half ofChurchiJI, Nelson & Slaughter's Addition Proposal
.
OUR RESEARCH
Rivertown Restoration paid to have the Stillwater building permit
applications, 1886-1940, microfilmed. They, along with an index compiled by Kay
Thueson, are available at the Stillwater Public Library. The applications give the
date of building, the size of the structure, name of the owner, sometimes the name
of the builder and architect, and other incidental information. There are also
applications for repairs and remodeling. This information is invaluable and
essential for any thorough study.
There are useful records available ill the Water Department, the Fire
Department, and the Public Works Department and in the Minutes of the
.. Stillwater City Council that are rarely used in historical research. The
Sanborn Insurance Maps will be of value. There are a number of unpublished
The east half ofChurchjJJ, Nelson & Slaughter's Addition Proposal
manuscripts and some published reminiscences which might contain some
useful information, although,. frankly, we have found much of this information
inaccurate. In general, we'will try to use only original sources for our research.
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For visual aids, there are two Bird's Eye View Maps of Stillwater drawn
in 1869, and again in 1879. \Vith their accurate representations of each house and
building, these are extremely useful.
\Ve will talk to the residents of the area in cases where we have some
uncertainties; when convenient we will try to obtain copies of property Abstracts.
We will also use the land records at the office of the Recorder of Deeds.
There are photographs on file at the Stillwater Public Library, the
Washington County Historical Society, and the Minnesota Historical
Society. In our experience, many residents have old photos of their homes
which we would try to incorporate in our research. In 1978, Rivertown
Restoration photographed every house in Stillwater over 50 years old.
Within the past year, these photographs have been catalogued, and they will prove
useful in certain circumstances.
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The east half of Churchill, Nelson & Slaughter's Addition Proposal
QUALIFICATIONS
Empson Archives
Donald Empson (assisted by Kathleen Vadnais)
University of :Minnesota:
Bachelor of Arts Degree, 1965, Ivlinor: History; Major: English.
Master of Arts Degree, 1965. Library Science.
Advanced Study, University of Iowa, Iowa City.
Director, Chippewa County Library, 1965-1967.
Montevideo, Minnesota.
Instructor, School of Library Science, 1967-1970.
University of Iowa, Iowa City.
Minnesota Historical Society, St. Paul, Minnesota.
Reference Librarian, 1970-1973.
Map Librarian, 1973-1976.
Self- Employed, Antique clock and watch repair, 1976-1988.
Semi-retired, 1988-.
The east half of Churchill. Nelson & Slaughter's Addition Proposal
PUBLICATIONS
The Street Where You Live. Wits end Press, 1975.
Portrait of a Neighborhood. St. Paul, 1980.
Guidebook to the 1870 and 1879 Bird's Eye View Maps
of Stillwater, Minnesota. Empson Archives, 1995.
A History of the Greeley Residential Area, Stillwater, 1997.
A History of the Dutchtown Residential Area, Stillwater, 1998.
A History of the Holcombe's Additions Residential Area, Stillwater, 1999.
A History of the Hersey Staples & Co. Addition Residential Area, Stillwater, 2000.
Miscellaneous newspaper and magazine articles.
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The east half of Churchill. Nelson & Slaughter's Addition Proposal
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PROJECT BUDGET
Research........................... .l................................... ..$4,000.00
Photography and Field Work.l.................................. $1,500.00 .
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Data Analysis..................... .!.. .................................. $1,000.00
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Meetings with HPC............ ..1........................... .,......... $200.00
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Printing Costs..................... .1................................... .,. ..$300.00
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Compose Final Report......... ...i.................................... .$3,000.00
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Total Fee:. ........... .... .........t................. ............. ..~.$1 O,OOO~OO
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LOUCKS ASSOCIATES
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)" 200 Hemlock Lan"
Suite 30t:
Minneapolis, .\!:'(
55369
August 29, 2002
Planning
Tel 763.424.550-;
Civil Engineering
fax 763,424.5822
. land Surveying
home@loucksmcbgai1.COi:: . . ..
landscape ArchitectL
\Vww.louck5m..:lJ.g~n .CO:1~
Ms. Susan Fitzgerald, Planner
City Hall .
216 N. 4th Street
Stillwater, MN 55082
Environmental
Dear Ms. Fitzgerald:
Archaeology
Loucks Associates is pleased to submit this proposal to conduct the Churchill,
Nelson & Slaughter Addition (East Half) Architectural Study. Included are
three project report samples for your consideration. The Phase VI Historic
Resources Reconnaissance Survey, St. Cloud, Minnesota and the Architectural
History Study and Evaluation of the Gagne/Gleason Farm are recent
examples ofproject reports focusing on management issues. I have included
an excerpt from my recent thesis to highlight my capabilities as an archival
researcher and writer of historical prose.
If you or any members of the HPC have any questions about the proposal or
would like further clarification, please do not hesitate to call me at
763.424.5505.
Sincerely,
LOUCKS ASSOCIATES
~
Michael Madson
Principal Investigator
enclosures
offJc:t'J-:
:-'!inl1~apolis.
SL Paul
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Proposal
Churchill, Nelson & Slaughter
Addition (East Halt) Architectural Study
Stillwater, Minnesota
Submitted to:
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City of Stillwater
216 N. 4th Street
Stillwater, MN 55082
Prepared by:
Loucks Associates
Cultural Resources Group
7200 Hemlock Lane, Suite 300
Maple Grove, MN 55369-5592
April 29, 2002
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Table of Contents
I. Introduction..................................................................................................................................... ......................... 2
2. Neighborhood Overview...... ~.......... ..~ ... ;....... ... .... ........................ ....... ...... ....... ;..,.;. .... .......................: '.. ................... 2
3. Key Proj ect . Staff.........,............;...................................................... :'...~....... ,...........................;... ...........,.... ......... ..,.. 2
Michael Madson, Principal Investigator .... ...... .....;;. ....:....... ...... ................. ... ... .,....................................... .... ...... 2
Recent Proj ect Experience .... ..... .... ...... ..... ........................... ..... ....... ... ....... ..... ...... ...... .......... ............. ......3
Teresa Halloran....................................................................................................................................... .......... 3
4. Other Relevant Experience ...... .......... ..... ..... ..... '.' ... ........ ............ ...,.. ....... ... ........ ... ... ... ...... ... ...... ............ .......... ..... .;. 4
5. Obj ecti ves ..................................................................................................................................... ............................4
6. Schedule and Cost Proposals .............. .......... .......... ................ ............... ........ .................... ....................... ......... ....... 5
7. Electronic Format Compatibility ........... ............... ......................................... ........; ............ ...... .......... .......... ...... .......5
8. References.......................................................................................................................... ...................................... 5
Appendix I. Resumes
Appendix II. Project Sheets
Attachments. Report Samples
Churchill, Nelson & Slaughter Addition (East Half) Architectural Study -Proposal'
Page I
1. Introduction
Loucks Associates proposes the following work plan to complete an architectural study of the Churchill, Nelson &
Slaughter Addition (East Halt) Preservation Planning Area for the City of Stillwater (City). This project will survey
approximately 135 properties, evaluate the eligibility of each property for listing on the National Register of Historic
Places and/or possible local designation, and evaluate the neighborhood as a whole, as well as with nearby structures
in previously surveyed planning areas. In addition, a significant degree of attention will be spent developirig an
historic context for the neighborhood and its residents within the framework of Stillwater history and previous
research. Loucks Associates cultural resources group members Michael Madson and Teresa Halloran will carry out
the research. Mr. Madson meets the Secretary of the Interior's Standards for architectural history, and will serve as
the principal investigator for the project. Loucks staff members have over 20 years of combined experience in
successfully completing architectural history and archaeological investigations.
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Loucks Associates would have a responsibility to the City and the Stillwater Heritage Preservation Commission
(HPC) to ensure integration of the Churchill, Nelson & Slaughter Addition architectural study within the City's
overall planning program and schedule. Principal Investigator Michael Madson would be responsible for both
contract administration and professional cultural resource expertise. Communication would be constant and
ongoing between Loucks Associates staff and City planning office and the HPc. This would be accomplished
through monthly progress reports, confirmation notices, emails, and personal communication, including formal and
informal meetings with the HPC and City planning staff. With such an approach to project management, technical
expertise, and open communication, Loucks Associates hopes to provide a standard of fieldwork, archival research,
and reporting that exceeds the expectations of the City and HPC.
Attached are three project report samples for your consideration. The Phase VI Historic Resources Reconnaissance
Survey. St. Cloud. Minnesota and the Architectural History Study and Evaluation of the Gagne/Gleason Farm are
recent examples ofproject reports focusing on management issues. We have included an excerpt from Mr.
Madson's recent thesis to highlight his capabilities as an archival researcher and writer of historical prose. .
2. Neighborhood Overview
A cursory archival and windshield review of the Churchill, Nelson & Slaughter Addition (Addition) suggested that
neighborhood structures were primarily built between the 1860s and the 1890s, during the heydays of the lumber
industry in Stillwater. Larger Italianate and Victorian structures in the eastern portion of the Addition generally
reflect higher status inhabitants while more vernacular buildings to the west suggest later construction under more
modest budgets. The history of the builders, residents, and the structures within this Addition, when considered in
the context of other neighborhoods, could provide a fascinating glimpse into a broad cross-section of Stillwater
inhabitants and their relationships with one another.
3. Key Project Staff
The Loucks cultural resource group members are experienced in conducting historical research and analysis of
archival data, and are qualified consultants in history, historic architecture, and historic and prehistoric archaeology.
The professional qualifications of key personnel are discussed briefly below. Detailed resumes regarding each
person's qualifications and experience are included in Appendix I-Resumes.
Michael Madson, Principal Investigator
Michael Madson is experienced in a wide variety of cultural resources investigations, including local and
regional scale archaeological survey, testing and data recovery at prehistoric and historic period
archaeological sites, construction monitoring, and architectural history studies in rural, industrial, and
residential contexts. Mr. Madson meets Secretary of the Interior standards in professional historical
archaeology, history, and architectural history as outlined in 36 CFR Part 61.
Mr. Madson received an M.S. from Michigan Technological University in 2002. He had primary
responsibility for 2000 and 2001 summer field school projects as part of an ongoing contract with the
Michigan Historical Center. Mr. Madson supervised undergraduate and graduate students in field survey, .
testing and data recovery excavations, and laboratory methodology. Mr. Madson authored reports for the
Michigan Historical Center and a thesis based on his research. He also supervised archaeological
Churchill, Nelson & Slaughter Addition (East Halt) Architectural Study - Proposal
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investigations in Michigan for federal and private clients. As an archaeologist and historian, he has worked
with the National Historic Preservation Act and other federal, state, and local legislative and regulatory
frameworks.
Mr. Madson's Recent Project Experience
· Gagne/Gleason Farmstead, Corcoran, Minnesota
Project manager for architectural history study and evaluation of the late 19th-century
Gagne/Gleason property. Determined effects of potential visual impacts of proposed development
in consultation with the Minnesota State Historic Preservation Office (SHP9). (see project sheet
in Appendix II)
· Grand Forks Hotel Site Mitigations, Grand Forks, North Dakota
Principal Investigator for U.S. Army Corps of Engineerssponsoted Phase III mitigation oftw<?
historic-period National Register sites and potential prehistoric burial investigations. ' Consulted
with state, federal, and tribal entities. Provided quality control for all stages of field investigation,
data analysis, and technical report preparation.
· Shady Oaks Campground Upgrade, Osakis, Minnesota
Principal Investigator for Phase I assessment of campground upgrade project. Performed archival
review and field investigation' to determine probability/presence of archaeological deposits at the
campground. Consulted with Douglas County Historical Society and Minnesota SHPO.'
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· Phase VI Architectural Survey, St. Cloud, Minnesota
Co-Principal Investigator for Phase I architectural survey of over 300 20th-century structures in a
residential neighborhood. Performed archival review and field inventory; Presented results of the
study to St. Cloud Heritage Preservation Commission and MN SHPO in a comprehensive
technical report. (see project sheet in Appendix II) ,
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Mallard Meadows Residential Development, Ham Lake, Minnesota
Project manager for Phase I Assessment of proposed single-family housing development.
Developed and implemented an archaeological sampling strategy and evaluated an adjacent 19th-
century farmstead for National Register eligibility.
Teresa Halloran
Ms. Halloran received her M.A. from the Anthropology Department of the University of Minnesota,
Minneapolis. She has directed, assisted with, and participated in numerous archaeological projects and
several architectural history projects in Minnesota, Iowa, New Yode, Virginia, Arizona, and Colorado over
the past 15 years. In addition to directing field investigations, Ms. Halloran brings valuable administrative
experience to the Loucks team. Her duties include project management, field survey, archival research, and
report preparation. Ms; Halloran meets the Secretaryofthe Interior's qualification standards in
archaeology, specializing in the prehistoric period.
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4. Other Relevant Experience
Michael Madson, Principal Investigator:
· Multi-phase field excavation, documentation, and laboratory evaluation of the Pittsburgh and Boston
Copper Harbor Mining Company blacksmith shop and associated artifact assemblage, Fort Wilkins State
Park, Copper Harbor, Michigan '
· Archaeological resources assessment of historic sawmill site in Cedar River, Michigan
· Inventory and assessment of historical and architectural significance of East Houghton Hist<?ric District
· Inventory of historic homesteads and archaeological sites associated with the Puget Sound Agricultural
Company within Fort Lewis Military Reservation, Washington ,
· Archaeological assessment and historic structure inventory oflead/zinc mine in Pend Oreille, W A
· Historic structure review and impacts assessment of fiber optic line installation between Portland, Oregon '
and Seattle, Washington
Churchill, Nelson & Slaughter Addition (East Half) Architectural Study - Proposal
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Loucks Associates Senior Staff:
· Architectural history studies for communications tower construction projects, Iowa and Minnesota, 2001-
2002 (see project sheet in Appendix II)
· Phase I Archival and Archaeological Investigation of the Northeast Quadrant Property Development;
Downtown St.Paul, Minnesota, 2000
· Archaeological survey of the Fort Mille Lacs apartment complex and eval\lation of an Ojibwemaple
sugaringsite; Mille Lacs Band ofOjibwe,i999-2000 (see projectsheet in Appendixll)
· Phase I survey and delineation of the historic Pioneer Cemetery, Mt. Hope Cemetery; Afton, Minnesota,
1999 and 2000
· Delineation of the historic Pioneer Cemetery; Princeton" Minnesota, 1998 (see project sheet in Appendix II)
· Phase I archaeological and Phase II architectural evaluation of County Highway 4 which identified the
Miller Brothers General Store and Smith-Douglas-More House; Hennepin County Department of Public
Works, Minnesota (see project sheet in Appendix II)
· Phase I - III Investigations at 21 HE 07, including the historic Lincoln barn and prehistoric burial mounds _
Ceridian Corporate Headquarters, Hennepin County, 1999 (see project sheet in Appendix II) ,
· Phase I and II Investigations and Tribal Consultations at Shah-bush-kung, Elders Site; Mille Lacs
reservation, 1998-1999,
· Historic Site Surveys, Boundary Waters Canoe Area Wilderness; Superior National Forest, .1998
· Historic Site Surveys, Minnesota Department of Natural Resources; Division of Forestry, 1998
· Phase I Survey, Lower Sioux Agency National Historic District; Redwood County, Minnesota, 1997
· Phase III Mitigation of Gravel Lumber Mill, 21 ML 48; Mille Lacs County, Minnesota, 1997
· Phase II Evaluation, Upper Sioux Agency; Yellow Medicine County, Minnesota, 1997
5. Objectives
The objectives of the survey are:
· Review previolis reports prepared for other planning areas, conduct background research specific to the
Addition, and place the addition, its structures, and residents in appropriate temporal and thematic contexts.'
· Review previous survey documentation prepared by theHPC for structures in the planning area.
· Inventory, map, photograph, and evaluate the properties within the project area. Evaluations will be
consistent with existing state, local, and national criteria and with research conducted for the study. New
inventory forms will maintain a format consistent with previously prepared inventories.
· Compare the architectural styles represented in the Addition with other surveys in order to illustrate
important trends in Stillwater's history.
· Prepare a report documenting the inventory methodology, archival research, neighborhood history, and
results of the architectural survey, including recommendations of National Register or locally designated
eligibility for any single structures or potential historic districts. The report will also recommend possible
goals for preservation and public interpretation of results.
· Communication with the City, HPC, and Minnesota State Historic Preservation Office (SHPO) in regular
written reports and meetings during the dUration of the investigation. ' ,
6. Schedule and Cost Proposals
Work can begin in September 2002, and final "printer-ready" draft will be completed by June 18,2003. We propose
the following timeline for the investigation:
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September 2002 - Prepare research design, survey and inventory forms, database systems, and examine previous
architectural studies
September to October 2002 - Review ownership and location information on file at County assessor's office;
review city directories on file locally or at the Minnesota Historical Society (MHS) to acquire owners'/residents'
names .
November 2002 ,. Conduct survey and enter survey results into database
Churchill, Nelson & Slaughter Addition (East Half) Architectural Study - Proposal
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December 2002 to January 2003 - Conduct archival research at the Stillwater Public Library's St. Croix
Collection, the Washington County Historical Society, the Washington County Government Center, MHS, and other
relevant repositories identified during archival review.
February to April 2003 - Prepare draft report, graphics, and inventory forms in folders with photographs
April 25, 2003 - Submit draft report to the City, StillwaterHPC, and other parties designated by the HPC
May to June 2003 - Respond/address comments on draft report, ,
June 18, 2003 (no later than) -Submit final "printer':ready" draft
June to July 2003 - Close out project
Mr. Madson would attend at least three meetings with the HPC throughout the contract period to personally report
on project progress. In addition, Mr. Madson would submit monthly reports between September 2002 and July 2003
to inform the City, HPC, and SHPO of project progress.
Admin/MeetingslBackground Research/Survey
Data Entry/Data Base Management
Archival Research
Report/GraphicslInventory Forms
Per Diem!Travel
Supplies (FilmlDevelopingjphotocopies)
Total
$ 6,050.00
$ 1,375.00
$ 3,300.00
$ 6,050.00
$ 550.00
$ 350.00
S 17,675.00
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7. Electronic Format Compatibility
Loucks Associates can provide electronic information on formatted, IBM compatible 3.5 diskettes, 100MB zip
disks, or CDs. We can create electronic files in (but not limited to) Microsoft Office for Windows and Adobe PDF.
We would work with the City and HPC in order to ensure electronic fonnats were compatible with current systems.
8. References
Ms. Elisse Aune
Tribal Historic Preservation Office
Mille Lacs Band ofOjibwe
HCR 67 Box 194
Onamia, MN 56359
320-532-4181
Ms. Tammy Campion
Planning Technician
City of St. Cloud Planning Division
400 - 2nd Street South
St. Cloud, MN 56301
320-255-7218 ext. 3113
Mr. Joe Hauglie
Ceridian Corporation
8100 34th Ave. S.
Minneapolis, MN 55425-1640
612-853-6147
Mr. James (Jim) Jones
Minnesota Indian Affairs Council
1819 Bemidji Avenue
Bemidji, MN 56601
218-755-3825
Churchill, Nelson & Slaughter Addition (East Half) Architectural Study - Proposal
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Appendix I. Resumes
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Resume
MICHAEL JOHN MADSON, RP A
Historical Archaeologist - Principal Investigator
Mr. Madson has over five years of diverse archaeological fieldwork experience in all phases of archaeological
investigation, including survey, testing, and data recovery at prehistoric and historic period archaeological sites and
construction monitoring. He has worked with historic material culture research and analysis as well as the analysis of
materials from prehistoric archaeological sites on the west coast. In addition, Mr. Madson has conducted historic structure
inventories and evaluations in rural and urban settings. Mr. Madson is an accomplished project manager for cultural
resources projects, including coordinating team members' efforts to successfully complete projects, leading archaeological
investigations, conducting tribal and agency consultations, directing archival research, coordinating construction
monitoring projects, and devising and writing technical reports and SEP A/NEP A documentation. Mr. Madson has
specialized experience conducting cultural resources investigations at industrial sites in Washington, Michigan, and
Wisconsin. Such industrial archaeological studies included archival review, industrial process and technology studies, and
overviews, field reconnaissance, evaluation, and data recovery investigations of diverse sites ranging from lead-zinc mines
to rural gristmills to a mining blacksmith shop. Mr. Madson meets Secretary of the Interior standards in professional
archaeology, history, and architectural history as outlined in 36 CFR Part 61.
PROFESSIONAL EXPERIENCE
Historical Archaeologist-Principal Investigator, Loucks Associates, Maple Grove, Minnesota, 2002-present.
Principal Investigator for archaeological and historic structure investigations in Minnesota and North Dakota. Direct field
crews, laboratory staff, and office support personnel. Provide technical oversight and quality assurance for fieldwork and
reporting.
Selected Project Management Experience
. Architectural History Study and Evaluation of the Gagne/Gleason Farm, Hamel, Minnesota for Great River
Energy, Elk River, Minnesota.
. Phase I Assessment of Shady Oaks Campground Upgrade Project, Osakis, Minnesota
. Phase i Archaeological and Historic Structures Assessment for the proposed Mallard Meadows development, Ham
Lake, Minnesota
. Architectural survey and evaluation of over 300 structures in a residential neighborhood, St. Cloud, Minnesota
. Phase III Mitigation of two historic-period National Register sites in Grand Forks, North Dakota. Directed a six-
member team for six weeks of data recovery investigations of two National Register-eligible archaeological sites
in downtown Grand Forks: the Viets' Hotel Site (32GFI286) and the Richardson Store/Hotel Mentone Site
(32GF134). Directed subsurface testing and mechanical stripping for possible prehistoric component and burials at'
the Viets' Hotel Site. Maintained excellent relationships with interested tribal authorities, local and state
governments, local interest groups, and the client, the U. S. Army Corps of Engineers. Will analyze artifact
assemblage and synthesize field documentation in a comprehensive technical report by Spring, 2003.
Graduate Researchffeaching Assistant, Social Sciences Department, Michigan Technological University, Houghton,
Michigan, 2000-2002.
Michigan Technological University/Michigan Historical Center Cooperative Archaeological Training and Research on
State Lands. Had primary responsibility for summer field school projects, as part of an ongoing contract with the Michigan
Historical Center. Supervised undergraduate and graduate students in field survey, excavation, and laboratory methodology
at historic-period archaeological sites at Copper Harbor and Fayette, Michigan. Analyzed results of excavation and
artifacts, focusing on a sizable assemblage of ferrous metal and mining and blacksmithing tools. Conducted extensive
Madsonll
archival research in Upper Great Lakes history, Keweenaw Peninsula copper mining history, and historical blacksmithing
techniques and practices. Produced letter report for Michigan Historical Center and M.S. thesis based on research.
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Selected Fieldwork
· Phase I archaeological survey of steam-powered sawmill remains for the proposed Cedar River Marina Project,
Cedar River, Michigan.
· Historic structure documentation of East Houghton Historic District, Houghton, Michigan.
· Phase II archaeological assessment of the Shelton Hotel Rehabilitation Project, Fayette Historic Townsite,
Michigan. Directed two weeks of fieldwork within the Shelton Hotel at the Fayette Historic Townsite in
Michigan's Upper Peninsula. Supervised field documentation of excavations in the floor of the hotel saloon.
· Phase I archaeological assessment of a historic sawmill near Bayfield, Wisconsin.
· Phase II Gowell Mill Site archaeological assessment, Newaygo County, Michigan. Supervised two weeks offield
recordation of a late nineteenth-century rural grist mill in west-central Michigan. Documentation included GPS-
based mapping of historic-period milling and agricultural features associated with the mill and test excavations
within the mill to determine the nature of technological processes at work at the site.
· Phases I, II, and III archaeological assessments. of the Pittsburgh and Boston Copper Harbor Mining Company
Sites, Copper Harbor, Michigan. Directed 12 weeks (in Summer, 2000 and 2001) of survey, testing, and data
recovery investigations at a mining-related blacksmith shop in Michigan's Upper Peninsula. Supervised
undergraduate and graduate students in laboratory methodology and artifact analysis during 2000,2001, and 2002.
Produced thesis based on results of excavation and analysis.
Archaeologist, Larson Anthropological Archaeological Services Limited, Project Manager, Gig Harbor,
Washington, 1997-2000.
Selected Fieldwork
· Daishowa America Chip Dozer Operator Building Project. Construction Field Monitor.
· Seattle Public Utilities Tolt Pipeline Bear Creek Crossing. Construction Field Monitor.
· Capitol Lake Pump Station Mitigation Project. Construction Field Monitor.
· Daishowa America Electrical Room Piling Excavation. Construction Field Monitor.
· Daishowa America Repulper Asphalt Removal. Construction Field Monitor.
· Historic Structure Inventory: Pend Oreille Mine Cultural Resource Overview.
· Phase III George Nelson Allotment Site Excavations. Conducted two weeks of archaeological data recovery
investigations at prehistoric site along the margin of Muckle shoot Prairie in King County, Washington.
Participated in analysis of prehistoric lithic materials. Directed preparation of technical report.
· Phase III Port Orchard Shell Midden Archaeological Data Recovery. Participated in two weeks of mitigation at a
prehistoric shell midden site along the margins ofPuget Sound in Kitsap County, Washington.
· Phase I Archaeological Survey of the Yakima Training Center.
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Selected Project Management Experience
· Marymoor Park Baseball Field Rehabilitation Project, King County, Washington, Archaeological Resources
Assessment. Reviewed rehabilitation plans for an existing recreation area along the Sammamish River near
Redmond, Washington. Consulted with the Washington OAHP, affected tribal groups, and county agencies.
Developed and instituted survey regime based on project footprint and areas proposed for subsurface disturbance.
Maintained an excellent relationship with client and interested parties throughout the project. Produced technical
report, including all graphics, for client.
· Victory Homes Demolition and Replacement, Seaplane Base Naval Air Station Whidbey Island Archaeological
Resources and Traditional Cultural Places Overview, Island County, Washington. Conducted overview to identify
archaeological resource probability and existing traditional cultural use areas in or adjacent to a proposed .
demolition and construction project area on Whidbey Island NAS in Oak Harbor, Washington. Consulted previous
archaeological studies in the project vicinity on file at the Washington OAHP. Consulted four affected tribal
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groups about archaeological sites and possible traditional use areas. Historic environmental data was reviewed to
detennine probability for archaeological sites throughout the project area. Proposed an archaeological monitoring
program for both the demolition and replacement phases of the project. Maintained an excellent relationship with
affected tribal groups, the client, the U.S. Navy, and other interested parties throughout the project. Produced
technical report, including all graphics, for client.
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Cultural Resource (Archaeological Site) Inventory, Fort LewisMilitary Reservation, Pierce County, Washington.
Assumed management of archaeological site inventory in January 1999. Conducted site-specific archival research,
wrote extensive sections of the technical report, including field results and property histories, and maintained
consistent communication with the client, the U.S. Army Corps of Engineers, Seattle District.
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State Route 20 North Whidbey Island Access Feasibility Study Cultural Resources Overview, Island, Skagit, and
Snohomish Counties, Washington. Reviewed four proposed alternative transportation alignments across Skagit
Bay between Whidbey Island and mainland. The distributions of previously identified hunter-fisher-gatherer and
historic period archaeological sites, historic structures, and traditional cultural places along each alignment were
evaluated to assess each alignment's feasibility. Reviewed archival documents, consulted with affected Indian
tribes, local historical societies, county agencies, and the Washington OAHP, and produced a technical report.
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Mitchell Avenue Senior Housing Cultural Resource Overview, Kitsap County, Washington. Directed overview for
cultural resource probability of the proposed Mitchell Avenue Senior Housing project in Kitsap County,
Washington. Overview included archival review, consultation with state and tribal agencies, and preparation of a
cultural resources technical report.
· WSDOT SR 104 Improvements Cultural Resources Overview, Jefferson County, Washington. Conducted
overview for cultural resource probability along existing State Route 104 alignment in Jefferson County,
Washington. Overview included archival review, consultation with state and tribal agencies, and preparation ofa
letter report.
· Pend Oreille Mine Cultural Resource Overview and Historic Structure Inventory, Pend Oreille County,
Washington. Conducted overview for cultural resource probability at existing lead and zinc mine site in Pend
Oreille County, Washington in support of Washington SEPA documentation. Overview included archival review,
consultation with state and tribal agencies, and preparation of a technical report and Environmental Assessment
sections. Inventoried existing structures at the mine site and forward eligibility recommendations for listing in
NRHP.
· Fiber Optic Line between Seattle, Whidbey Island, and Point Roberts Cultural Resources Assessment, King,
Island, and Whatcom Counties, Washington. Directed archival review and field reconnaissance of three fiber optic
landing points on Puget Sound. Consulted with the Office of Archaeology and Historic Preservation, Indian tribes,
and county agencies. Prepared technical report.
Language Instructor, St. Thomas Academy, Mendota Heights, Minnesota, 1994-1997.
EDUCATION
· Michigan Technological University, Houghton, MS, Industrial Archaeology, 2002
· Carleton College, Northfield, Minnesota, BA, Classical Languages/Concentration in Archaeology, cum laude,
1994
Madson/3
PUBLICA TIONS, PAPERS, AND PRESENTATIONS
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2001 The Lessons ofpractical Mining: Archaeology at Fort Wilkins State Park. Fort Wilkins by Candlelight public
presentation. Copper Harbor, Michigan. July 25.
Archaeological and Historical Investigations of Pittsburgh and Boston Copper Harbor Mining Company Sites,
Keweenaw County, Michigan. Paper presented at the 30th Annual Conference of the Society for Industrial
Archeology, Washington D.C. May 10-13,2001
1999 The Interplay Between Changing Prairie Environments and Euroamerican Settlement Patterns on Fort Lewis,
Washington, 1870 to 1915. Poster presented at the Annual Conference of the Society for Historical Archeology,
Quebec City, Canada. January. (senior presenter with Dennis E. Lewarch, Lynn L. Larson, and Laura R. Murphy)
SELECTED STUDIES AND REPORTS
2002 Architectural History Study and Evaluation of the Gagne/Gleason Farm, Hamel, Hennepin County, Minnesota.
Loucks Technical Report #02524. Prepared for' Great River Energy, Elk River, Minnesota. Loucks Associates,
Maple Grove, Minnesota. (with Amanda Gronhovd)
Phase I Archaeological Reconnaissance Survey of Proposed Expansion and Upgrades of Shady Oaks
Campground, Osakis, Douglas County, Minnesota. Loucks Technical Report #02512. Prepared for Shady Oaks
Campground and Resort, Osakis, Minnesota. Loucks Associates, Maple Grove, Minnesota.
Phase VI Historic Resources Reconnaissance Survey, St. Cloud, Minnesota. Loucks Technical Report #01517.
Prepared for The City of St. Cloud, Minnesota. Loucks Associates, Maple Grove, Minnesota. (with Amanda
Gronhovd)
Phase I Archaeological and Historic Structures Reconnaissance Survey of the Proposed Mallard Meadows
Development, Ham Lake, Anoka County, Minnesota. Loucks Technical Report #02509. Prepared for Woodland
Development Corporation, Ham Lake, Minnesota. Loucks Associates, Maple Grove, Minnesota.
.
Phase I Archaeological Reconnaissance Survey of the Proposed Holy Cross Center Expansion. Loucks Technical
Report #00522. Prepared for Holy Cross Center, Onamia, Minnesota. Loucks Associates, Maple Grove,
Minnesota. (with Joseph McFarlane)
History and Archaeology of the Pittsburgh and Boston Copper Harbor Mining Company and Blacksmith Shop.
Unpublished M.S. Thesis, Michigan Technological University, Department of Social Sciences, Houghton,
Michigan.
Phase I Archaeological Assessment, Proposed Cedar River Marina, Cedar River, Cedarville Township,
Menominee County, Michigan. Submitted to Abonmarche Consultants, Incorporated, Benton Harbor, Michigan.
(with Patrick E. Martin)
2001 The East Houghton Historic District, 1880 - 1920, City of Houghton, Houghton County, Michigan. Prepared for
State Historic Preservation Office, Lansing, Michigan. (with Julie Kloss, Tim Manel, Elizabeth Norris, Efstathios
Pappas, and Gary van Lingen)
2000 Michigan Technological University/Michigan Historical Center Cooperative Archaeological Training and
Research on State Lands: 2000 Excavations at Fort Wilkins State Park, Keweenaw County, Michigan. Letter
report to Dr. John Halsey, State Archaeologist, Michigan Historical Center, Lansing. Michigan Technological
University Archaeological Laboratory, Houghton, Michigan. September 8. (senior author with Patrick E. Martin)
.
Madson/4
.
Cultural Resource (Archaeological Site) Inventory 1997-1998, Fort Lewis Military Reservation, Pierce County,
Washington. LAAS Technical Report #99-19. Submitted to U.S. Anny Corps of Engineers, Seattle District.
Larson Anthropological Archaeological Services Limited, Gig Harbor. (senior author with Lynn L. Larson and
Dennis E. Lewarch)
Victory Homes Demolition and Replacement, Seaplane Base Naval Air Station Whidbey Island, Island Count)',
Washington Archaeological Resources and Traditional Cultural Places Overview. LAAS Technical Report #2000-
09. Submitted to Makers Architecture and Urban Design, Seattle, Washington. Larson Anthropological
Archaeological Services Limited, Gig Harbor. (senior author with Dennis E. Lewarch, Leonard A. Forsman, and
Lynn L. Larson)
Fiber Optic Line Between Portland and Seattle Cultural Resources Assessment, Clark, Cowlitz, Lewis, Thurston,
Pierce and King Counties, Washington, and Multnomah County, Oregon. LAAS Technical Report #2000-08.
Submitted to Jones and Stokes Associates, Incorporated, Bellevue, Washington. Larson Anthropological
Archaeological Services Limited, Gig Harbor. (junior author with Laura R. Murphy, DennisE. Lewarch, Leonard
A. Forsman, David R. Iversen, and Lynn L. Larson)
Marymoor Park Baseball Field Rehabilitation Project, King County, Washington, Archaeological Resources
Assessment. LAAS Technical Report #2000-04. Submitted to Susan Black and Associates, Seattle, Washington.
Larson Anthropological Archaeological Services Limited, Gig Harbor. (junior author with Dennis E. Lewarch and
Lynn L. Larson)
Archaeological Monitoring ofTolt Pipeline No.2, Bear Creek Crossing Construction Excavation, Redmond, King
County, Washington. Letter report submitted to Tri-State Construction, Incorporated, Bellevue, Washington.
Larson Anthropological Archaeological Services Limited, Gig Harbor. February 9. (senior author with Lynn L.
Larson)
. Archaeological Resource Monitoring of the Chip Dozer Operator Building Project, Daishowa America Port
Angeles Mill, Port Angeles, Clallam County, Washington. Letter report submitted to Daishowa America Port
Angeles Mill, Port Angeles, Washington. Larson Anthropological Archaeological Services Limited, Gig Harbor.
January 18. (senior author with Lynn L. Larson)
1999 Archaeological Resource Monitoring of the Repulper Asphalt Replacement Project, Daishowa America Port
Angeles Mill, Port Angeles, Clallam County, Washington. Letter report submitted to Daishowa America Port
Angeles Mill, Port Angeles, Washington. Larson Anthropological Archaeological Services Limited, Gig Harbor.
December 10. (senior author with Lynn L. Larson)
SR 20 North Whidbey Island Access Feasibility Study Cultural Resources Overview, Island, Skagit, and
Snohomish Counties, Washington. LAAS Technical Report #99-12. Prepared for Parametrix, Incorporated,
Washington. Larson Anthropological Archaeological Services Limited, Gig Harbor. (senior author with Dennis E.
Lewarch, Leonard A. Forsman, and Lynn L. Larson)
Mitchell Avenue Senior Housing Project Cultural Resource Overview, Port Orchard, Kitsap County, Washington.
LAAS Technical Report #99-09. Submitted to Kitsap County Consolidated Housing Authority, Silverdale,
Washington. Larson Anthropological Archaeological Services Limited, Gig Harbor. (senior author with Leonard
A. Forsman and Lynn L. Larson)
Pend Oreille Mine Cultural Resource Overview and Historic Structure Inventory, Pend Oreille County,
Washington. LAAS Technical Report #99-06. Submitted to ENSR, Redmond, Washington. Larson
Anthropological Archaeological Services Limited, Gig Harbor. (senior author with Lynn L. Larson)
.
Madson/5
Cultural Resource (Archaeological Site) Inventory, Fort Lewis Military Reservation, Pierce and Thurston
Counties, Washington. LAAS Technical Report #99-08. Submitted to David Evans and Associates, Incorporated,
Bellevue, Washington. Prepared for U.S. Army Corps of Engineers, Seattle District. Larson Anthropological
Archaeological Services Limited, Gig Harbor. (junior author with Michael V. Shong, Lynn L. Larson, Dennis E.
Lewarch, and Amy E. Dugas)
.
Historic Context to Evaluate the Significance of Historic Archaeological Sites, Fort Lewis Military Reservation,
Pierce and Thurston Counties, Washington. LAAS Technical Report #99-01. Submitted to David Evans and
Associates, Incorporated, Bellevue, Washington. Prepared for U.S. Army Corps of Engineers, Seattle District.
Larson Anthropological Archaeological Services Limited, Gig Harbor. (junior author with Dennis E. Lewarch,
Lynn L. Larson, and Sharon Boswell)
Cultural Resource Monitoring of the Refiner Mill Electrical Room, Daishowa America Port Angeles Mill, Port
Angeles, Clallam County, Washington. Letter report submitted to Daishowa America Port Angeles Mill, Port
Angeles, Washington. Larson Anthropological Archaeological Services Limited, Gig Harbor. August 10. (senior
author with Lynn L. Larson)
SR 104 Westbound PassingfTruck Lane and Junction SR 19 Improvements Projects Cultural Resource Overview,
Jefferson County, Washington. Letter report submitted to David Evans and Associates, Bettevue, Washington.
Larson Anthropological Archaeological Services Limited, Gig Harbor. June 29. (senior author with Leonard A.
Forsman and Lynn L. Larson)
1998 Watt Street Project Cultural Resource Overview, Seattle, King County, Washington. LAAS Technical Report #98-
10. Submitted to Port of Seattle, Seattle, Washington. Larson Anthropological Archaeological Services Limited,
Seattle. (junior author with Leonard A. Forsman, Dennis E. Lewarch, and Lynn L. Larson)
Cultural Resource Monitoring of the Ediz HooklUSCG Base Wastewater Facilities Project, Port Angeles, Clallam.
County, Washington. Letter report submitted to City of Port Angeles, Washington. Larson Anthropological
Archaeological Services Limited, Seattle. July 30. (junior author with Lynn L. Larson)
Fiber Optic Line Between Seattle, Whidbey Island, and Point Roberts Cultural Resource Assessment, Island and
Whatcom Counties, Washington. LAAS Technical Report #98-12. Submitted to Pirelli Jacobson, Incorporated,
Seattle, Washington. Larson Anthropological Archaeological Services Limited, Seattle. (senio~ author with Jeffrey
R. Robbins, Dennis E. Lewarch, Leonard A. Forsman, and Lynn L. Larson)
Proposed Davis Property Housing Development Cultural Resource Assessment, Muckleshoot Indian Reservation,
King County, Washington. LAAS Technical Report #98-11. Submitted to MuckIeshoot 12.5% Housing Program,
Auburn, Washington. Larson Anthropological Archaeological Services Limited, Seattle. (junior author with
Dennis E. Lewarch, Leonard A. Forsman, Lynn L. Larson, and Zachary A. Korber)
McAllister WelIfield Transmission Line Project Cultural Resource Assessment, Thurston County, Washington.
LAAS Technical Report #98-04. Submitted to Department of Public Works, Olympia, Washington. Larson
Anthropological Archaeological Services Limited, Seattle. (junior author with Leonard A. Forsman, Dennis E.
' Lewarch, and Lynn L. Larson)
East Everett Athletic Fields, Snohomish County, Cultural Resources Overview. LAAS Technical Report #98-05.
Submitted to Osborn Pacific Group, Seattle, Washington. Prepared for City of Everett Parks and Recreation,
Washington. Larson Anthropological Archaeological Services Limited, Seattle. (junior author with Leonard A.
Forsman, Dennis E. Lewarch, and Lynn L. Larson)
.
Madsonl6
. PROFESSIONAL AFFILIATIONS
Minnesota Archaeological Society
Minnesota Historical Society
Plains Anthropological Society
Register of Professional Archaeologists
Society for American Archaeology
Society for Historical Archaeology
Society for Industrial Archaeology
.
.
CONTACT INFORMATION
Loucks Associates
7200 Hemlock Lane, Suite 300
Maple Grove, MN 55369
763.424.5505
764.424.5822
mmadson@loucksmclagan.com
Madson/7
.
Resume
TERESA M. HALLORAN
Archaeologist - Principal Investigator
Ms. Halloran has participated in archaeological projects in the Midwest for the past sixteen years. Her
responsibilities include general project management, archival research, fieldwork, laboratory work, and report
preparation. As a Principal Investigator she has supervised or assisted in archaeological fieldwork and laboratory
operations, written reports, and overseen the daily operations and management of a variety of projects. She has
carried out projects for both private entities and public agencies performing reconnaissance, evaluation, and data
recovery excavations on both historic and prehistoric sites.
SELECTED PROJECT EXPERIENCE
> Archaeologist - Principal Investigator, Loucks Associates, 1992-present
U. S. Fish and Wildlife Service, Phase I Study of Giese Waterfowl Production Area. The 480-acre Giese WP A
is located in Donnelly Township of Stevens Project plans called for sixteen wetlands to be restored within the
Giese WP A by Ducks Unlimited. The USFWS also had plans to exchange a tract of public property within the
Giese WPA for a 37-acre tract ofland owned by R. Smith.
Red Rock Rural Water Project, Phase I
Phase I investigations for the expansion of the rural water pipeline through Cottonwood County, MN. The .
proposed route was located directly adjacent the National Register Jeffers Petroglyph site.
, Cultural Resources Overview Study
Archaeological Overview Study and research prepared for the US Fish & Wildlife Service for the Minnesota
Wetlands Management District encompassing 41 counties in western Minnesota.
Pine County Phase I-II
Phase I and II Investigations for the Minnesota Pine County Highway Department including expansions of
County Roads 172 and 118 and CSAH 7. The projects included a combined total of approximately 25 miles of
roadway. Issues addressed included confirmed Ojibwe spiritual areas, areas of previously discovered graves,
. 20th century Ojibwe cemetery boundaries, and prehistoric sites.
Grand Portage, Phase I
The U.S. Department of Health and Human Services (DHHS), Office of Environmental Health and Engineering,
was preparing plans for several water and sewer upgrade projects within the Grand Portage Indian Reservation,
Cook County, Grand Portage MN. The projects include providing sewer and water service to seven scattered
homesites and the installation ofa sewer line along the backside of the homes along Lower Bay Road.
Fieldwork consisted of shovel testing and oral interviews with Band members.
Oswaldson Property, Mille Lacs Reservation, Phase I-II
The investigation was predicated by plans to construct a new home on Lot 4, in response to concern about the
proximity of the cultural resources related to the Robbins Mounds and Indian School site. The investigation
began with identification of extant mound locations relative to the proposed construction. The Phase I
archaeological survey included surface reconnaissance and shovel testing. Phase II excavation was conducted to
further investigate a discovery of Malmo ceramics during Phase I.
.
Halloran/!
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.
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Crane Creek Gravel
Sunde Engineering, Inc. was preparing an EA W for a proposed sand and gravel mining operation for Crane
Creek Construction. The proposed 113 acre mining area is located adjacent to the Minnesota River, within
Kasota Township, St Peter, MN.The project proposed establishing a sand and gravel mining operation on the
parcel. Phase I testing was carried out across the parcel.' '
Chaska Amphitheater
Phase I Archaeological Survey of 130 Acres of a Proposed Amphitheater Site, Chaska, MN. In addition to
shovel testing, the investigation included research and field reconnaissance relating to a series of mounds
mapped at the location by Brower in the late 1800's.
SciMed Life Systems Corporate Campus, Maple Grove, Minnesota
Phase I-II archaeological reconnaissance, identifying habitations sites and mitigating effects to two burial mound
groups.
Phase I Investigation of the Proposed Albert Villa Development.
Survey of 190 acres for a proposed residential development area in Wright County, MN.
Mille Lacs Assisted Living Facility
Phase I Investigation for the Mille Lacs Band of Ojibwe for a proposed assisted living center in the Vineland
community of the reservation. The project included recording oral histories, concerning the proposed
development area, from a group of tribal elders.
Phase I and II Evaluation of proposed Wind Fann Development Corridors
Phase I and II investigations for approximately 72 miles of corridor In southwestern' Minnesota and
Northwestern Iowa.
Phase III Mitigation - 169 Highway projects Mille Lacs
Project team member of Phase III mitigation of 8 sites located along the expanded Highway 169 corridor near
Onamia Minnesota.
Review and Monitoring of Rice Lake Trail Construction
Monitor and oversite of geotextile placement through known archaeological areas along the Rice Lake Trail,
Maple Grove, Minnesota.
Twin Cities Anny Ammunition Plant, New Brighton, Minnesota, HAZMAT Level D
Phase I archaeological reconnaissance survey of two contaminated site areas within the plant site. Level D
protective wear was required for the project.
Phase III Archaeology, Wever Bottom, Burlington, Iowa
Excavations and analysis of ground stone tools in site assemblage.
~ Project Archaeologist, Supervisor, Malcolm Pirnie, Minneapolis, 1990 - 1992
Cultural Resource Investigation of Residuals Management Facilities, City of Newport News, Virginia.
Assisted in fieldwork and report preparation
Oversight Phase III Mitigation of Marathon Battery Civil War Site, Coldspring, New York.
Participated in quality control monitoring of nationally significant site during Phase III data recovery
investigation.
Cultural Resource Investigation of the Walnut Creek National Wildlife Refuge, Jasper County, Iowa.
Assisted in fieldwork, report preparation, and acted as liaison with government agencies for this reconnaissance
level survey. Project involved innovative sampling techniques and interdisciplinary contributions.
Halloran/2
~ Project Archaeologist, BRWt Inc., Minneapolis, MN, 1988 - 1990
.
Phase I Cultural Resource Investigation of the Burlington-Des Moines Section II Corridor.
Participated in Phase I and extended Phase I field survey and report preparation for highway corridor in all or
part of Mahaska, WapeIlo, and Jefferson counties in Iowa. '
Preliminary Cultural Resource Investigation for the Metropolitan Airports Commission, Concept Plans A, B,
and C, Twin Cities, Minnesota.
Conducted archival research, assisted in cultural resource investigation.
Phase I Cultural Resource Survey of the Larimer County Road 38E, Project No. 122, Larimer County, Colorado.
Conducted archival research and assisted in fieldwork and report preparation.
Phase I-II Cultural Resource Investigation of the U.S. 6 I Corridor, Clinton, Jackson and Dubuque Counties,
Iowa.
Participated in fieldwork and report preparation' for this combined Phase I and II investigation.
Phase II Testing of the Cultural Resources in the Combined MeraBank Phase 2-3 Properties, Southwest Loop
Road, Sky Harbor Center, Phoenix, Arizona, for MeraBank Corporation.
Assisted in Phase II fieldwork and report preparation.
CERTIFICATION
8-hour annual updates for HAZWOPER certification, 1993 - 2002
40-hour Hazardous Waste Operations Worker (HAZWOPER), EmiIcott Associates, Inc., Elizabeth, New Jersey,
1992
EDUCATION
University of Minnesota, B.A., anthropology, 1983
University of Minnesota, M.A., anthropology, 1995
.
.
HaIloran/3
.
Appendix II. Project Sheets
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~~.~ ~~. '
~ ~1
1r
f-;
"':."
Loucks archaeologists and historians
have extensive experience in conducting
all phases of study required by federal
regulatory frameworks as well as assist-
ing our clients in meeting regulatory re-
quirements.
Our specialists have done research and
fieldwork on hundreds of cell tower sites
in Minnesota, Wisconsin and Iowa. Our
specialists are well versed in each states
different review requirements.
~ltUI:~".
SS~9~1~Sj
Minneapolis
Cultural Resource NEPA Review
for
Communication Towers
With respect to telecommunications
projects, the FCC regulations provide
for implementation of the National
Environmental Policy Act of 1969, as
amended, which requires that federal
agencies consider the effects of their
undertakings on cultural and natural
resources.
Cultural resources include historic
architectural and structural propert..
American Indian religious sites,
archaeological sites.
.
IJg
, , C,' G "
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Architectural Evaluation
.
The Gagne/Gleason Farmhouse
The investigation included consultation
with the State Historic Preservation
Office, visits with the current property
owner, and archival review at the
Hennepin County Register of Deeds, the
Hennepin History Museum, and the
research library at the Minnesota
Historical Society. Documentation
included mapping, photographs, and
architectural description.
.
'~~~~l~
Minneapolis
Loucks Associates conducts architectural history
surveys that include the identification and
assessment of historic significance for both
structures and landscapes within a project's area
of potential effect. Studies include research,
analysis and reporting of the significance and
eligibility of properties for listing on the
National Register of Historic Places.
Loucks Associates was contracted to evaluate
the 1880's Gagne/Gleason Farm near Corcoran,
Minnesota for eligibility for listing on the
National Register of Historic Places. Proposed
construction of a new local power cooperative
breaker station, approximately 0.4 mile
northeast of the farm, would not physically
affect the property; however, visual impacts to
the historical setting of the farm would likely
occur.
.........
~~
SERVICES
Architectural History
.
Project:
Client:
Phase VI Historic Resources Reconnaissance Survey, St. Cloud, Minnesota
City of St. Cloud, Heritage Preservation Commission
.
During 2001-2002 Loucks Associates cultural resources group conducted an architectural survey of an 87-acre area
of St. Cloud, Minnesota. The survey was conducted for the St. Cloud Heritage Preservation Commission as the
sixth phase of a multi-year survey project.
The project area included blocks located between lIth and 15th Streets North, and between 12th Avenue North
and the Mississippi River. All properties constructed prior to 1955 were' documented. A total of 325 properties
were inventoried, representing 10 of the II historic contexts identified in the HPC's 1992 Historic Context. Based
on this initial survey, Loucks Associates found that no single property met the minimum criteria for a
recommendation of potential eligibility to the National Register of Historic Places (NRHP); however, two
individual properties possibly warranted a local historic designation. In addition, it was recommended that 13
properties west of Hester Park be included in the potential historic district suggested in an earlier study.
.
Minneapolis
St. Paul
. '
.
SERVICES
Historic Maple Sugaring Camp
.
The Mille Lacs Band of Ojibwe contracted
Loucks to carry out a Phase I cultural re-
sources investigation of a 15 acre parcel pro-
posed for new housing. Shovel tests in the
area did not produce evidence of prehistoric
archaeological resources. However, the en-
tire area was found to be a historic-era ma-
ple sugaring camp. Preliminary indications
are that the site is greater than 50 years old,
and some of the Mille Lacs elders remember
sugaring at this location. Features associ-
ated with the site include surface artifacts,
scarred trees (some with taps still in place)
and a boiling area.
Surface features related to the sugar process-
ing areas were photographed and mapped.
It was recommended that further oral history
documentation be done and more in depth
examination of the historical sources related
to maple sugaring at Mille Lacs be con-
sulted.
.
Management issues for the project raised
by these fmdings are the potential histori-
cal/archaeological significance of the ma-
ple sugaring site, and its potential to be
considered a Traditional Cultural Property
related to the Mille Lacs Band of Ojibwe.
It was recommended that a primary com-
ponent of any further work would be con-
sultation with Mille Lacs elders, both to
document the history of the site and to de-
termine whether it meets the criteria of a
Traditional Cultural Property.
Minneapolis
51. Paul
SERVICES
Project:
Client:
Hennepin CSAH 4, Eden Prairie, Minnesota
Hennepin County Department of Public Works
;
-l:'
The Miller Brothers General Store,
Eden Prairie Center, around the turn
of the century (from Anderson 1977).
~
A Phase I reconnaissance-level archaeological survey and Phase II historic architectural evalu~tion i
were conducted by Loucks Associates along CSAH 4 (Eden Prairie Road) from Terrey Pine Drive.to I
CSAH 1 (Pioneer Trail), an approximately 1.6-mile long reconstruction corridor. The investigations were I
conducted to assist Hennepin County in compliance with Section 106 of the National Historic,l
Preservation Act of 1966, as amended, the Minnesota Field Archaeology Act and other applicablel
federal and state regulations. 't
.
The Phase I archaeological survey identified the ruins of the Miller Brothers General Store, al1dl
associated Miller family residences within the limits of proposed construction. The store operated from j
the founding of Eden Prairie Center in 1875 until the late 1940s. A fire destroyed the abandoned store$
and two adjacent family residences in 1963. During the late 1800s and until 1924, the store not only~
provided Eden Prairie Center residents with most of the consumer goods they needed, but operated :as'
the post office and community meeting place. The second floor above the store served as a town hall,
where public meetings and community functions such as dances were held. Testing of the site-
produced late nineteenth- to mid twentieth-century cultural materials including tablewares, clay pipes,
bottles, butchered animal bone, and a variety of architectural materials such as nails and hinges.
Loucks Associates recommended that the site be considered potentially eligible for nomination to the
National Register of Historic Places because of the significant role it played in the early growth of Eden
Prairie Center. Loucks Associates also recommended that the site had the potential to yield important
data on the purchasing patterns and consumer strategies of the community as well as information on the
Miller household. The State Historic Preservation Office agreed with the findings and further determined
that the site is eligible for the National Register based on the Loucks Associates Phase I study. The
Eden Prairie Historic Preservation Commission has proposed that the site be excavated as part of the
public schools sixth-grade curriculum which includes the study of archaeology.
In addition to the archaeological study, the investigations included a Phase II historic architectural
evaluation of the Smith-Douglas-More House, 8701 Eden Prairie Road, to determine under which
criteria the house was eligible for the National Register. The house, now owned by the City of Eden
Prairie, was built by Sheldon Smith, a prominent member of the Eden Prairie Center community, around
1877. The house was recommended eligible for the National Register for its association with the early
village center as well as for being an example of brick cavity-wall construction, a rare building type in
Minnesota.
Minneapolis
St. Paul
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Project:
Client:
Description:
SERVICES
Historic Cemetery Investigation
Pioneer Cemetery, Princeton, MN
Independent School District #477
Phase I-II Investigations of the Pioneer Cemetery
The Pioneer Cemetery investigation was predicated by a proposed road extension. The project area
included an approximate 400 ft. x 100 ft. section of the northern boundary of the Pioneer Cemetery, and
adjacent property to the north. The historic limits of the Pioneer Cemetery are unknown. This
archaeological investigation was conducted to determine if any unmarked graves in the cemetery would
be impacted by the extension of the street. Investigative methods inclusive of archival and land records
research, informant interviews, surface reconnaissance, shovel testing, and mechanical stripping were
utilized in an attempt to determine the location and boundaries of the historic cemetery. The MKII
Powerscreen was used for the recovery of disturbed human remains; the use of the mechanical screen
is a new development in Minnesota archaeology. Two possible graves hafts were discovered through
mechanical stripping, one of those graves hafts was located within the design for the proposed road
extension. Further investigation discovered no human remains associated with the shafts.
Minneapolis
51. Paul
SERVICES
Burial Mound Investigation and Reconstruction
.
Project:
Ceridian Corporate Headquarters - Lincoln Mounds
Client:
Ceridian Corporation
Description:
Phase I-III Investigations of the Lincoln Mounds, a previously unrecorded burial area,
and an historic farmstead site
~.
.
Archaeological investigations at the proposed Ceridian corporate headquarters site in Bloomington,
Minnesota, were conducted in cooperation with Ceridian Corporation, HGA, Inc., the Minnesota Indian
Affairs Council, the Office of the State Archaeologist and Loucks Associates. The primary focus of the
investigation was the Lincoln burial mound group (21 HE 7), mapped by Theodore Lewis at this location
a century ago. Archaeological components identified during the investigation included an American
Indian habitation site, possibly dating to the same period as the burial mounds, and archaeological
remains from the Lincoln Farm, consisting of structural ruins and a sheet midden containing artifacts
dating to the late nineteenth and early twentieth centuries. A minimum of 10 individuals were excavated
from the area with permission from MIAC. Loucks Associates conducted osteological analyses. A new
burial mound was constructed on the Ceridian property for the reinterment of all of the remains. The
success of this project was in large part due to the common goal of cultural preservation of all
institutions involved.
.
Minneapolis
S1. Paul
.
MeInorandum
To:
From:
Mayor and City Council
Klayton Eckles, Director of Public Works
October 15, 2002
Date:
Subject: Pizinger Lift Station
DISCUSSION
Staff has reached an agreement with Kathleen Pizinger, 2803 Interlachen Drive, regarding a
new lift station. Recall, the city lift station serving her house is failing (see attached). The
agreement we reached would involve updating the lift station at City expense, then turning
it over to her as a private system. After a warranty period, we would no longer maintain it.
Fuhr trenching can make the improvement this fall for approximately $11,000.
RECOMMENDATION
.
Staff recommends that Council authorize an expense of$ll,OOO for Fuhr Trenching to
install a lift station on the Pi zinger property and direct staff to prepare an agreement with
Kathleen Pizinger.
.
qfp/B g
MEMO
.
To:
From:
Subject:
Date:
Mayor and City Council
Klayton Eckles, City Engineer iL'c! V
Repair and Conveyance of Pi zinger Lift Station
December 15, 1999
Discussion:
Approximately twenty years ago, the City installed a lift station off of Interlachen Drive on the
Pizinger Property. This lift station was solely for the purpose of serving the homestead of the
Pizingers. Historically, this lift station has been a continual maintenance problem for the City. It
also has been a problem to the Pizingers who have had sewage backup into their house several
times. This lift station is now in need of major renovations. Therefore, staff would like to
recommend some changes.
First, we recommend the system be completely redesigned to include a large wet well and a "
settling tank. Second, we recommend the alarm system be improved and installed in the Pizinger
home. Finally, we recommend the City discontinue providing service to the station and treat is as
a private facility.
It is unclear how this facility became the sole responsibility of the City. In all other similar
circumstances, these types of systems are wholly private. W could justify requiring that the
Pizingers be responsible for some or all of the costs of this upgrade, since it would be an
improvement to their private system. Alternatively, we could use liftstation improvement funds.
The estimated cost of this improvement is $10,000.
.
Recommendation: Council determine this liftstation no longer be maintained by the City.
Council should also determine whether we wish Pi zingers to participate in the project after
additional consultation with the Pizingers.
"
, ,
.
.
Memorandum
To:
From:
Date:
Subject:
Mayor and City Council
Diane Ward, City Clerk
10/10/2002
Transfer of Off-Sale Liquor License - Kinsel's Liquor Store
An application for a transfer of an Off-Sale Liquor License for Kinsel's Liquor Store
been received from CG Enterprises, Inc.
Approval should be contingent upon successful closing of the property, filing all
required documentation and final approval by Police, Fire, Finance, Inspection
Departments and Minnesota Liquor Control.
. ACTION REQUIRED:
If approved, Council should adopt Resolution No. 2002-_ APPROVING TRANSFER OF
APPROVING TRANSFER OF OFF-SALE LIQUOR LICENSE FROM TWIN
INVESTMENTS, LLC TO CG ENTERPRISES, INC., DBA: KINSEL'S LIQUOR STORE
.
.
APPROVING TRANSFER OF APPROVING TRANSFER OF OFF-SALE LIQUOR LICENSE
FROM TWIN INVESTMENTS, LLC TO CG ENTERPRISES, I.NC., DBA: KINSEL'S LIQUOR
STORE
WHEREAS, request for transfer of ownership of the Off-Sale liquor license for Kinsel's Liquor
Store (Twin Investments,\LLC) to CG Enterprises, Inc, DBA Kinsel's Liquor Store has been
requested; and
WHEREAS, all required forms have been submitted and fees paid.
NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby
approves the transfer of On-Sale Liquor license conditioned upon successful closing of the
property, filing all required documentation, approval by Police, Fire, Inspection, Finance
Departments, and Minnesota Liquor Control.
Adopted by Council this 17th day of October 2002
Jay L. Kimble, Mayor
.
ATTEST:
Diane F. Ward, City Clerk
.
.
MEMORANDUM
TO:
FROM:
Mayor and City Council
Shawn Sanders, Assistant City E~er
DATE:
October 10,2002
RE:
Feasibility Report for 2003 Street hnprovement Project
DISCUSSION
.
Engineering staff would like to proceed with the 2003 Street hnprovement Project. Using
the 2001 Pavement Management Study as a reference, staffhas selected the following
streets for proposed improvements: Holcomb Street from Hancock Street to Olive Street
and Willard Street from Greeley Street to Holcomb Street, Walnut from Third Street to
Fifth Street, and possible some adjacent side streets. Most of street sect sections that will
be considered for improvements have a pavement rating of/poor or worst. This past year
residents of West Hickory from Owens Street to the west have indicated to us they would
like their gravel street paved in fact all adjacent property owners have signed agreement
of assessment and waiver of notice, hearing and appeal and all have signed waivers of
appeal of assessments.
RECOMMENDATION
Staff recommends council pass a resolution authorizing the preparation of a Feasibility
Report for street, sidewalk, sewer and storm improvements on Holcomb Street from
Hancock Street to Olive Street and Willard Street from Greeley Street to Fourth Street,
Walnut from Third Street to Fifth Street, and adj acent side streets and Hickory Street
from Owens Street west. Also, council should authorize staff to obtain services for soil
borings with analysis within the proposed project area.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting
Resolution No. 2002--,RESOLUTION ORDERING PREPARATION OF
REPORT FOR 2003 STREET IMPROVEMENTS (project 2003-02).
.
RESOLUTION ORDERING FEASIBILITY REPORT
FOR THE 2003 STREET IMPROVEMENT PROJECT
(pROJECT 2003-02)
BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA:
That the proposed improvement be referred to the City Engineer for study and that he is
instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is feasible and as to whether it should
best be made as proposed or in connection with some other improvement, and the estimated cost
of the improvement as recommended.
Adopted by the Council this 15th day of October 2002.
Jay L. Kimble, Mayor
ArrEST:
Diane F. Ward, City Clerk
.
.
.
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.
.
.
MEMORANDUM
TO:
Mayor and City Council
Shawn ~anders, Assistant City Engineer sJ>r.0
Octoberi10, 2002
FROM:
DATE:
RE:
Boutwell: Drainage
DISCUSSION:
,
For the past few sumrtlers, the Engineering Department has been receiving calls'
regarding a backyard ~rainage problem at 221 and 231 Boutwell Road and 310
Wildwood Court. The problem consists of storm runoff from Boutwell Road and the two
homes on Boutwell Read eroding to and through the backyard of 310 Wildwood CO,urt.
We have come up with a plan to capture the runoff by installing a storm sewer system
through the yards and into the pond located north of Wildwood Court and west of Eagle
Ridge Road. I have talked to all the affected property owners, explained the project and
informed them that the City will need right-of entry agreements and utility easements for
the storm sewer to which they all agreed. We have received a quote from Fuhr
Trenching in'the amount of $17,500; this amount seems reasonable since it includes
tree removal, storm sewer installation and restoration. The project would be paid for
from storm water utility fund.
RECOMMENDATION
It is recommended that Fuhr Trenching be approved to do the work on the Boutwell
Drainage project for the amount of $17,500 and the projectby paid for by the storm ,
water utility fund.
ACTION REQUIRED
If the Council so chooses they should pass a resolution approving the project and
awarding the work to Fuhr Trenching.
v ,
,
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.
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.
Memo
To:
From:
Date:
Subject:
Mayor and City Council V
Steve Russell, Community Devel<?pment Director
October 11, 2002
Request for Private Street for 14-lot Subdivision off of Parkwood Lane
The developer of the 14-lot townhouse subdivision has requested city approval to
construct a "private" street to access the 14 attached single-family housing unit.
In the past, the Council has received requests for private streets and on one occasion
approved the request "Liberty townhomes". In other cases, the Council has held with
the City's no private street policy.
The proposal is tO,construct a 28-foot street off of the Parkwood Lane cul-de-sac. The
street would proceed east to provide access to 4 units then turn north to provide access
to 10 units (5 on each side of the street as shown on enclosed plans.)
Utilities would be located under the street. A hammerhead has been provided at the
end of the street forfire and delivery truck turn around.
Concerns for the street public or private is lack of snow storage, lack of on street
parking for guests, signage if the street is a private street, utility easements to
accommodate water, sewer and drainage, and street construction.
If it is determined that the proposed street is appropriately private, it should be clear
for the owners of the units that they are responsible for maintaining of the street.
If Council approves the private street, special conditions of approval regarding street
design and notification should be a part of the approval.
Recommendation: Direction on request for variance to city public street policy.
Attachment: Tim Nolde letter daetd 10/9/02 and proposed street plan.
Anchobaypro, Inc.
P.O. 119
Stillwater, MN 55082
651-439-4187
72l1kr ~ :
~/t\. 'j J~-
/<~ 0/\
,r~
.
October 9, 2002
"
Stillwater City Council
CIO Mr. Steve Russell
Community Development Director
City of Stillwater
216 North Fourth Street ,
Stillwater, MN 55082
Re: Parkwood lane Villas Private Driveways
Councilmember's:
Our proposed townhouse development along Parkwood lane needs a clarification from the council
regarding the status of the driveways entering our project I always assumed these were driveways
and not public streets. Our intention is to maintain these drives privately.
Our desire to maintain these entrances privately is further buttressed by the fact that the driveways are .
not thoroughfares for other members of the public. We would agree to abide by the recommendation of
the city engineering staff to "post", "notifyn and communicate the fact the driveways are alwavs to be
maintained privately, and that they are driveways not city streets.
Thank you for your attention to this matter and for all of your previous help and direction.
Tim No/de
Anchobaypro, Inc.
.
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.
· Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director /l---
October 14, 2002
Request for City Support for Department of Trade and Economic
Development (DTED) Contamination Cleanup Grant for Lofts of Stillwater
Development Site.
The developers of the "Lofts of Stillwater" project are requesting City sponsorship of a $677,000
grant request from DTED and $108.000 grant request from the Met Council to pay site cleanup
costs.
Loft's project is consistent with the Downtown Plan, an element of the Comprehensive Plan and
been approved for its design by the City's Heritage Preservation Commission.
.
The developer has provided two resolutions that signify the City's approval of sponsorship of the
grant requests.
The grant requests require no City match or other costs other than planning and administration
time.
Recommendation: Approval of resolution (attached)
Attachments:
Letter of 10/11/02, John Nolde
Draft resolutions
Contamination Cleanup Grant
.
WINTHROP & WEINSTINE
'.
A PROFESSIONAL ASSOCIATION
, Attorneys and Counselors at Law
3000 Dain Rauscher Plaza
60 South Sixth Street
Minneapolis. Minnesota 55402-4430
John D., Nolde
(612) 347-0720
, jnolde@winthrop.com
3200,MinnesotaWorld Trade Center
30.EastSeventh Street
Saint Paul, Minnesota 55101-4919.
.
Tclephone(612) 347-0700
Fax (612) 347-0600
Tclephone (651) 290-8400
Fax (651) 292-9347
Reply To:
Minneapolis
www.wiIltbrop.com
October 11, 2002
VIA MESSENGER"
Mr. Steven Russell
Community Development Director
City of Stillwater, ,
216 North Fourth Street
Stillwater, Minnesota 55082
Re: The Lofts of Stillwater, Inc. Grant Application
Dear Steve:
'.'
The Lofts of Stillwater, Inc. (the "Developer") is preparing a Grant Application for the'
, Minnesota Department of Trade and Economic Development's ("DTED") Contamination
Cleanup Grant Program. " The Developer has requested that the City of Stillwater (the "City") act
as sponsor for the Grant Application. The Developer see~ approximately $677,000.00 from
DTED, as well as $108,000.00 from the Metropolitan Council to pay for costs associated with
environmentally-impacted soil, on the site. DTED requires that the applicant city submit a
resolution approving the Grant Application, as well as a resolution authorizing the appropriate
official to sign any contract for the grants.
Enclosed are two Resolutions which I bave prepared based upon the DTED form resolution. In
addition, enclosed is a copy of the City's Resolution electing to continue to participate in the
Local Housing. Incentives Program (the "Program") under the ' Metropolitan Livable
Communities Act for 2002. I request that ~ou forward to, me a copy of the City's resolution
authorizing participation in thePrograin for calendar year 2003. If the City has not passed a
comparable resolution for calendar year 2003, I request that the City do so as, soon as possible.
As with all of the Resolutions, I ask that they be executed at the next City Council meeting, and
no later than October 27,2002.
The completed Grant Application will require a copy of the City's audited tinancialstatement for
2001, as well as a copy of the City's Comprehensive Plan which addresses the site. Please .',. '
forward these two items to me no later than October 22,2002.
.
.
.
Mr. Steven Russell
October 11, 2002
Page 2
Also enclosed is a draft of the proposed Grant Application for your review and comment. Please
note that the Developer has not reviewed the Grant Application and may have additional
comments. I would appreciate any and all comments you may have regarding the Grant
Application. In addition, I will forward to you two draft cover letters to accompany the Grant
Applications to be printed on the City's letterhead and signed by you. Please feel free to make
comments to the cover letter.
If you have any questions regarding this matter, please contact me as soon as possible.
Very truly yours,
JDN/dcj
Enclosures
cc: Mar A. Saliterman
D el S. Schleck
idmsmpl:524267- 110762-1
RESOLUTION #1- APPROVAL OF APPLICATION
BE IT RESOL YED, that the City of Stillwater has approved the Contamination Cleanup Grant
Application submitted to the Department of Trade and Economic Development ("DTED")on
November 1,.2002 by the City of Stillwater for the Lofts of Stillwater s~te, and has approved the
Tax Base Revitalization Account Grant Application submitted to the Metropolitan Council on
November 1, 2002 by the City of Stillwater for the LOfts of Stillwater site.
.'
I certify that the above resolution was adopted by the City Council on
Date
Signed:
Title:
Date:
Witnessed by:
Titie:
Authorized Official
.
Date: .
.
.
.
.
RESOLUTION #2 - Committing Local Match and Authorizing Contract Signature
BE IT RESOL YED, that the City of Stillwater act as the legal sponsor for the project contained
in the Contamination Cleanup Grant Program to be submitted on November 1, 2002, and that the
Mayor of the City of Stillwater is hereby authorized to apply to the Department of Trade and
Economic Development for funding of this project on behalf of the City of Stillwater.
BE IT FURTHER RESOLVED, that the City of Stillwater has the legal authority to apply for
financial assistance, and the institutional, managerial, and financial capability to ensure adequate
project administration.
BE IT FURTHER RESOLVED, that the City of Stillwater has not violated any federal, state or
local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice.
BE IT FURTHER RESOLVED, that upon approval of its application by the State of Minnesota,
the City of Stillwater may enter into an agreement with the State of Minnesota for the above-
referenced project, and that the City of Stillwater certifies that it will comply with all applicable
laws and regulation as stated in all contract agreements.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor of the City of Stillwater is hereby
authorized to execute such agreements as are necessary to implement the project(s) on behalf of
the applicant.
I CERTIFY THAT the above resolution was adopted by the City of Stillwater of
on
(Date)
SIGNED:
WITNESSED:
(Authorized Official)
(Signature)
(Title)
(Date)
(Title)
(Date)
idmsmpl:524164-1I10762-1
.
.
.
, I
.
.
.
FY 02 -.03
-Trade&-
Economic
Develo:Rment
Business & Community
Development
Contamination Cleanup Grant Application
Cover Page
Applicant: City of Stillwater
Head of Applicant Agency: Jav Kimble
Applicant Address: 216 North Fourth Street
City: Stillwater Zip Code: 55082
Project Contact Person: Sharon Harrison
Phone: (651) 430-8812
, Fax: (651) 430-8810
E-mail: sharrison@ci.stillwater.mn.us
Application Author/Preparer:John D. Nolde
Phone: (612) 347-0720
E-mail inolde@winthrop.com
cleanup
1
FY 02 -.03
.
I. SITE IDENTIFICATION/SITE HISTORY
SITE INFORMATION
1. Name of Site: The Lofts of Stillwater
(Building Name, Location Reference, etc.)
Site Address: 501 North Main Street
City, County or Township: Stillwater
Minnesota Legislative District # 52B
If enrolled in an :MPCA program: VIC Program I.D. # VP 15351
LUST Program LD. #7624 & 14480 Other
2. If the site is located in the seven-county metropolitan area as defmed in M.S. ~ 473.121,
Subd. 2, you must be participating in the Metropolitan Council's Housing Incentives
Program to qualify for this grant. Please attach a copy of your city council resolution
required by the Metropolitan Council indicating your election to participate in the program.
See Exhibit A
3. Is the project site publicly or privately owned? Private
Current property owner(s): The Lofts of Stillwater. Inc.
.
When was the property purchased? June 6. 2002
For what amount? $950.000
After subsequent cleanup and development, will the project site be publicly or privately
owned? Private
Who will own the project site after subsequent development?
The Lofts of Stillwater. Inc.
When will the property be purchased? N/A For what amount? N/A
Will a public entity, including the applicant, own the property at any time? No
During what time will the public entity own?
4. What is the current assessed value of the site? $129.000
5. What is the anticipated assessed value of the property after the proposed development is
completed? $27.202.500
6. Name(s) of current environmental consultant and legal counsel if applicable
Consultant: J. Joseph Otie. Wenck Associates ' Phone (651) 228-1909
Attorney: Daniel S. Schleck. Winthrop & Weinstine. P.A. Phone (651) 347-0617
7. Legal description of site: See Exhibit B
.
cleanup
2
.
.
.
FY 02 -.03
8. Attach an accurate and legible site and location map showing locations of prominent and
relevant site features such as buildings, retaining walls, etc. (NOTE: maps shall include property
boundaries, a north arrow and bar scale). The map(s) should show the following:
a) The current condition of the site including labeled structures; See Exhibit C
b) The proposed development of the site including labeled structures; and
See Exhibit D
c) The location(s) of contamination. See Exhibit E
Adding photographs is helpful.
9. Acreage of Site 1.31 acres
Sq. Ft. of Site 57.254
10. ZoninglLand Use:
A. Current: Industrial
Mixed-use
Commercial X Residential
Other (Specify)
B. After Cleanup: ;Industrial
Mixed-use
Commercial
Other (Specify)
Residential X
11. Current economic condition:
Vacant lot X Developed site Other
12. How many buildings are currently on site?
Commercial Q How many are occupied? If vacant, for how long?
Residential J! How many are occupied? Ifvacant, for how long?
13 . Year building( s) was/were built: N/ A
14. Is demolition a required activity listed in the RAP implementation plan? Please explain.
Removal of the foundation slab is necessary to I!et at the soil contamination believed to
extend beneath the buildinl!. Soil data from samples collected around the buildinl!
show evidence of contamination. Contamination is anticipated beneath the slab.
SITE HISTORY
15. Please attach a brief synopsis on the history and general background of this site. This
includes but is not limited to former uses of the site, known and/or suspected causes of
contamination etc. Also describe the ,current condition of the site including existing structures
and existing occupants.
The Property has had a number of different past industrial uses. Accordinl! to the 1884
Sanborn map. a warehouse buildinl! occupied bv Northwestern Manufacturinl! and
Car Company occupied the Property. alonl! with a small lime house. A railroad spur
was present on the northwest portion of the Property. The 1888 Sanborn map shows
the same warehouse buildinl! identified as a shippinl! department for the Minnesota
c)~~ 3
"
'.01"
FY 02.-.03
Thresher Manufacturint! Company that occupied the Property as wellas adiacent
property. The warehouse is identified as havint! been constructed on posts, with lower-
level storat!e. A covered car shed occupies the east end of the warehouse, presumablv
for rail car loadint!and unloadint!. The earlier depicted lime house is no lont!er
depicted at the Property, accordint! to the 1888 map.A small railroad roundhouse is
depicted south-southeast of the Property. The 1891 and 1898 Sanborn maps show the
warehouse as depicted in the 1888 map, still in the ownership of the Minnesota '
Thresher Manufacturint! Company. (Minnesota Thresher manufactured farm
implements and farm equipment. It later mert!ed with a manufacturint!companv from
Illinois to become Minneapolis-Moline.)
.
The 1904, 1910 and 1924 Sanborn maps show a second warehouse south of the
previous warehouse on the Property. The northern warehouse is identified as a "new
ent!ine warehouse" for the Northwest Thresher Company. The 1904 and 1910 maps
identify the southern warehouse as part of the Northwest Thresher 'Company. The
1924 map shows the same warehouse as part of the Twin Cities Fort!e and Foundrv.
Based on a 1938 aerial photol:!:raph, the ProJ)erty appeared to have been vacant.
The 1956 Sanborn map shows the Property havint! been cleared of. the earlier
warehouse buildint!s. A road-oil tank is depicted in the northwest corner of the
Property, and the Property is identified as the Farmers Oil Cooperative ("Farmer's .
Coop"). Additionalabovet!round tanks are noted apparently associated with the '
Farmer's Coop operations, as well as a fillint! station located immediatelv north of the
existint! fillint! station buildinl:!: on the Property.
Later city directory Iistint!s identify several automotive repair (both body work and
mechanical) facilities at the Property. At the time of the property reconnaisSance, the
Property contained a Domino's Pizza, located in the northern halfofthe main service
station buildint!, which appears to have been constructed in approximately 1961. A
small automotive repair facility (Motorsport and Valvoline Rapid Oil Chant!e) was
located in the southern half of the buildint!, located where the t!arat!e bays were
located. A separate pole-shed type buildint!housed an ornamental wood-carvint!
business (St. Croix Wood Carvint!).
II. CONTAMINATION
16. What contaminants have been identified at the site?
The contaminants at the property include poly-nuclear aromatic hydrocarbons
associated with the fill, and petroleum contamination from various above-t!round
storat!e tanks (ASTs) and undert!round storat!e tanks (USTs) that have historically been
associated with the property. Very low levels of arsenic, lead and several pesticides have, i.,
, also been detected, however, the cleanup is necessitated bv the elevated levels of P AHs,
and the potential for ort!anic vapor mit!ration from the petroleum.
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17. To qualify for cleanup funding, you must attach a copy of the approved RAP and final
approvalletter to your Response Action Plan from the Minnesota Pollution Control Agency.
See ExbibitF
18. Summary of Contamination Information:
A. Provide a concise description of the identified cont~mination' and proposed RAP~ The
description should include the occurrence of the contamimltion (i.e., are there distinct
areas of contamination or is contamination widely disseminated across the site? Is the
contamination at the surface or at depth?). ""
The property was reportedly created by a landslide sometime after the orieinal plat of
the City of Stillwater was created. The former barb'or line transects the property. and
evidence of former loeeine operations are evidenced buried far beneath thepropertv
(see soil borineloes). Consequently. the property's soil was never appropriately
compacted. and has been settline over time for the last century or so. It appears that
fill was imported to the property on more than one occasion to elevate the erade.
Apparently. the. river side of the property (east) has undereone more settlenientover
time. and has necessitated more fill.At soritepoint in"the past. fill containine ash.
clinkers and cinders was imported and used for raisine th'epropertyelevation. The
thickness of the ash-containinefill is ereatertoward the east. extendine as much as ten
feet below erade. Subsequent filline with other eranular fill 'bas buried the ash- , , ,
containine fill. The ash-containine fill is located under less'fill on the west (street side)
of the property. and is thinner there. On the east (riverside}, where bedrock is
considerably deeper and the wood debris has been identified in the subsurface. the ash-
containine fill is thicker. but is also buried ulldera thicker emplacement of "clean " flll.
The petroleum contamination associated with the property is. most beavily
concentrated in the areas where theUSTswere located.iusttothe north and iust to,
the west of the former eas station. The petroleum contamination has spread laterallv
on the eroundwater. and the property has detectablelevels'ofpetroleum
contamination near the eroundwater interface. approximatelv twelve feet below erade. ,
The first leak property has been closed based on the existine property confieuration.
In a red'evelopmentscenario. however. there is thellotential for accumulation of
petroleum vapors is a concern. and some vapor mitieation svstemwillbe a
requirement of the MPCA. .
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B. Complete the following table for soil contamination (be sure to include areas ,of
contamination that have been identified at the site but will not be treated or removed as part of
the approved RAP):
.
General contaminant Total volume of Total volume of Remedy RAP Cleanup Goal,
type (i.e., DRO, identified contlmin- identified contamin- (i.e., residential
VOCs, metals, etc.) ated soil (cyds) ated soil to be SRVs, industrial
remediated(cyds) SRVs, etc,}
PAHs ',-" 10,000 cyds 10,000 cyds Removal Residential SRV
Petroleum 4,000 cyds 0 Vapor Non-detect
, Mh~ration
"
C. Complete the following table for groundwater contamination. If no, or limited
groundwater investigation has been conducted, indicate this. Also indicate if a
groundwater i~vestigation was ~onducted but no contamination was detected.
A 2roundwater investieation was conducted as part of the petroleum leak property
investieation. Contamination was detected. however. no 2roundwater remedy was
considered necessary 'based on the limited risk assessment performed as part of the
Tanks And Emere:ency Response Proe:ram's investieation requirements. Vapor, .
mi2ration was not considered a risk based on the propem's existine confieuration. In
a redevelopment scenario. however.protectine:the new construction from,potential
vapor accumulation is considered a necessary part ofbuildine: desien.
,-
D. List all compounds comprIsing theidentifiedreh~ase in soil and the corresponding,
average and maximum concentration for each compound. Also include petroleum in '
the table. If distinct areas of contamination are present at the site; pleas.e describe
separately~ (NOTE: It is acceptable to provide an overview with estimated average and ,
maximum concentrations if the amount of analytical data is. overwhelming.) (Note: for
P AHs, please provide individual compound concentrations or Benzo( a )pyrene
equivalent concentrations for the carcinogenicP AH compounds.)
Compound Tier I Average' MaximUm
SRV (residential) Concentration Concentration
PAHs 2 ppm (Baf ' 69.~26 ppm 581
equivalent)
,
,
,
'.
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E. Please do the same as in D. for groundwater.
Compound HRL Average Maximum
Concentration Concentration '
F. If groundwater at the site is contaminated, note the geologic makeup of the affected
aquifer (sand/gravel, till, lacustrine clay, etc.), and the estimated average linear velocity
(be sure to indicate how this number was determined).
G. Briefly describe the possible exposure scenarios posed by identified contamination at
the site (Le., ingestion or human contact with contaminated soil, consumption of
contaminated groundwater, ecological impacts, etc.), and nearby receptors that could be
affected by contaminants migrating from the site (high resource value wetland/creeks/
rivers, etc.).
COST RECOVERY
19. Is the site receiving funding from any other state or federal funding program(s)? No
If so, which program(s) and at what funding amount?
20. Has the site been identified as a state or federal Superfund site? No
21. Has the party responsible for the contamination been identified? No
If so, who is the responsible party (RP)? N/A
Is there any financial commitment by the RP for the cleanup? NI A
22. Are there available resources for the RP~to pay for the cleanup? Explain.N/A
23. Is a cost recovery plan to recover costs from responsible parties in place? No
If so, attach the plan and amount of costs to be recovered.
Has consent ofthe Attorney General been attained? No
NOTE: It is not required that you have a plan to recover costs from the party responsible
for the contamination. However, if you are planning on recovering your costs from the
responsible party, attach information on the process. If this application receives funding
cleanup 7
FY 02 -.03
under this program, the consent of the Attorney General must be obtained before costs are '
recovered. See M.S. ~ I 16J.557 for further details on the distribution of funds recovered.
III. COST ANALYSIS'
INVESTIGATION, CLEANUP AND PROJECT COST BUDGETS
24. What are the grand total of investigation, cleanup and other project costs for the site?
$906,995
25. How much funding are you requesting from.DTED (cannot be more than 75% ofthe costs
listed in the question ab~ve) S680,246 f '
26. Please fill out the following budget table to identify the cleanup costs and project costs for
the site as defined on Page In. Attach additional sheets if necessary.
BUDGET SOURCES & USES
Eligible Activities for Local Match
Investigation and RAP Costs Already Date Costs DTED /Met
Development Inturred Y I N Incurred Request + Local Match Council Total
Site Redevelopment "
Construction Plant N $1,875 $325 $300 . . $2,500
Site Health and Safety Plan ,
N $900 $156 $144 $1,200
Subtotal A .,. Investigation and RAP Developmen $3,700
Eligible Activities for Soil & Costs Already Date Costs DTED
Groundwater Cleanup , Incurred Y I N Incurred Request + Local Match Local Match Total
Engineering Costs N $59,385 $10,293 $9,502 $79,180.
IAnalytical Services N $27,656 $4,794 $4,425 $36,875
IExcavation, Transportation ,
and Disposal N $464,250 $80,470 $74,280 $619,000
Construction of Passive Soil '.
Iv enting N $126,180 $21,871 $20,189 ' $168,240
"
, Subtotal B ..; Soil& Groundwater Cleanu1- ' $903,295
,
IEligible Other Project ,
IActivities Necessary to Costs Almwy Date Costs , DTED
Implement the RAP Incurred Y IN, Incurred' Request + Local Match Local Match Total
Subtotal C - Other Project Activitie~
Total Investieation; Cleanup and OtherPro.iect Activities (Subtotal A + B + C) $906,995
,
APPRAISAL
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27. Attach an appraisal which shows:
(1) The current market value (pre..,cleanup) of the property , See Exhibit G; and
, ,
(2) An appraisal ofthe value of the site after cleanup but before development (pre-
construction). See Exhibit G
If you are requesting acquisition costs and the amount for acquisition is different from the
appraised value, please explain why there is a difference.
FINANCING
28. Please submit a copy of the applicant's most current audit, or financial statement if an audit
is not available. See Exhibit H
29. Is there a possibility that the site will be cleaned up without government money? Explain.
No. The propertv's proximity to the St. Croix River has created a high premium for the
property: however. because the property originally was the river and has subsequently
been filled in with soft materials over the last one hundred fifty (150) years. the soils are of
a poor quality that require approximately $1.000.000 in concrete pilings before the building
pad can be laid. The land acquisition costs. the piling costs. and the environmental cleanup
costs make developing this propertv cost prohibitive without governmental assistance.
A. If yes, what are the sources of funding and dollar commitment from each?
Source
N/A
$
$
B. If no, what efforts have been made to secure other funding? (Attach letters of rejection
for funding requests, city council minutes, etc. Also attach a narrative explaining why
the project cannot be financed exclusively with local resources. Explain cash reserves
that may appear in your audit. Are they dedicated to other capital improvement
projects? If so, how much?)
The property is in an existing, TIF district with only seven years remaining on its life
and there is not enough TIF available to pay for both the piling costs and the
environmental remediation costs. Stillwater is a historic city which has little non-
developed land within the city limits. Annexation is required for. new single family
housing developments are to be constructed. This constraint on development limits
the new sources of revenue available to the city and forces it to concentrate
cl~~ 9
FY 02 -.03
resources on the abundant older areas in need of rehabilitation.
.
LOCAL MATCH REQUIREMENT
30. Determine sources and amountsoflocal match.
A. 1/4 ofthe ProjeCt Cost = $226.749 (this is the amount you must pay in local match)
B. 12% of the Cleanup Cost = $108.839 (this amount must come from the
municipality's general fund, a property tax levy for that purpose, or other unrestricted
money available to the municipality (excluding TIF). Unrestricted money can be funds
spent on project costs other than cleanup costs and qualify here). Please list source and
amount on the following page.
Source
Amount
Developer Contribution
$117.910
TOTAL
$117.910
.
C. Subtract figure B. fromA. above. This is the remaining amount ofthelocal match that
must be met.' This money may come from TIF, regional, state~ or federal money
available for the redevelopment of brown fields or any other money available to the
municipality. Please list source and amount below.
Source
Amount
Met Council
$108.839
TOTAL
$108.839
$226.749
GRAND TOTAL (This should equal local match in A.above)
.
IV. DEVELOPMENT ASSESSMENT POTENTIAL AFTER CLEANUP
31. What are the development plans for the site after implementation of the RAP? Please
specify development projects (business name, public facility, etc.). Construction of fiftv-
nine (59) residential condominiums to be known as The Lofts of Stillwater.
, 32. Will the site be improved with buildings or other improvements? Yes. A 109.500 SQ. ft .
buildint! will be constructed on the property which will consist. of fifty-nine (59)
residential condominiums with undert!round p~lfkint! for one hundred thirty-six (136) ,
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FY 02 -.03
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When will these improvements begin (this should correspond to the project schedule on
Page 13)? Winter. 2003
33. If the site will be redeveloped for residential use, provide the following data:
RENTAL:
Monthly rental cost per unit NI A
Number of affordable units? NI A
Construction cost per unit
OWNER OCCUPIED: Purchase price per unit: $461.110
Number of affordable units/homes: !!
Construction cost per unit: $341.080
34. Is there a commitment from a third party to develop the site after cleanup? Yes
If yes, attach commitment letters, capital improvement plans, city council resolutions, etc.
See Exhibit I
35. What is the estimated cost of the redevelopment (construction costs not including the
cleanup costs)? $24.084.750
Of these costs, how much will be public? $1.000.000 private? $23.084.750
PROPERTY TAXES
36. What are the property taxes on the site for the current year (prior to cleanup)? $10.830
37. What is the projected property tax on the site after cleanup (before redevelopment)? Refer
to the local taxing jurisdiction's tax capacity value. $10.830
38. What is the projected property tax on the site after redevelopment? $341.306
A. How were the figures in Questions 3p and 37 determined? Current property tax
information was obtained from Washineton County. Proiected property tax fieures
were determined bv insertine the averaee sales price per unit into the Leaeue of
Minnesota Cities property tax calculator and calculatine the tax on the unit and then
multinlvine the per unit tax bv fifty-nine (59).
B. Who determined them? Winthrop & Weinstine. P.A.. with the use of the Leaeue of
Minnesota Cities property tax calculator.
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FY 02 -.03
.
V. JOB CREATION
39. Project the number of new jobs created after cleanup and development of site (attach
additional pages if necessary). Are any jobs transferred from another Minnesota community
or another state? No How many? From where?
JOB TABLE
Position Title
Total Number
of JobslFTE
Annual Salary Per
Job
Expected
Hiring Date
Janitor
1
$18,720
Spring, 2004
Total FTE Jobs Created
1
VI. PROJECT SCHEDULE
40. Provide a detailed project schedule outlining the individual tasks and schedules ofthe
overall project (cleanup and redevelopment). Indicate on this form the individual tasks .
involved in the project (time lines for implementing response actions/cleanup, construction,-
demolition or any other project activities) and the expected month and year of the activity.
Be sure to indicate when construction will be complete. For a complete project schedule.
please see Exhibit J.
Cleanup Completion date Mav 1. 2003
Construction Completion date Julv 1. 2004
VII. THIRD PARTY/COMPANY COMMITMENT INFORMATION
41. If there is a commitment from a third partyto develop on the site after cleanup, please
complete the following:
Third Party/Company Name: The Lofts'of Stillwater. Inc
Contact Person: Mark A. Saliterman
Title: President
Phone Number (include area code): (952) 920-8282
.
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FY 02 -.03
VIII. PAYMENT INFORMATION
42. Payment Information
Mailing Address: CitvofStillwater
216 North Fourth Street
Stillwater. Minnesota 55082
Contact Person: Sharon Harrison
Telephone Number (include area code): (651) 430-8821
Fax Number (include area code): (651) 430-8810
State of Minnesota Vendor Number
Minnesota Identification Number: 80254429
Federal Employer Identification Number: 41-60005566
idmsmpl:520118_ 4/10762-1
cleanup
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RESOLUTION NO. 2001-215
.
RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN
THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM
UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT
CALENDAR YEAR 2002
WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section
473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is
intended to address housing and other development issues facing the metropolitan
area defined by Minnesota Statutes section 473.121: and
WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base
Revitalization Account, the Livable Communities Demonstration Account, the Local
Housing Incentive Account and the Inclusionary Housing Account is intended to
provide certain funding and other assistance to metropolitan area municipalities; and
WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans
under the Metr9politan Livable Communities Fund or eligible to receive certain
polluted sites cleanup funding from the Minnesota Department of Trade and
Economic Development unless the municipality is participating in the Local Housing
Incentives Account Program under the Minnesota Statutes section 473.254; and
WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan
Council to negotiate with each municipality to establish affordable and life-cycle
housing goals for that municipality that are consistent with and promote the policies
of the Metropolitan Council as provided in the adopted Metropolitan Development
Guide; and
.
WHEREAS, each municipality must identify to the Metropolitan Council the actions
the municipality plans to take to meet the established housing goals through
preparation of the Housing Action Plan; and
WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing,
negotiated affordable and life-cycle housing goals for each participating municipality;
and ' .
WHEREAS, a metropolitan area municipality which elects to participate in the Local
Housing Incentives Account Program must do so by November 15 of each year; and
WHEREAS, for calendar year 2002, a metropolitan area municipality that
participated in the Local Housing In~entive Account Program during the calendar
year 2002, can continue to participate under Minnesota Statutes section 473.254 if-
(a) the municipality elects to participate in the Local Housing Incentives Program by
November 15, 200., and (b) the Metropolitan Council and the municipality have
successfully negotiated affordable and life-cycle housing goals for the municipality:
.
.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of
Stillwater hereby elects to participate in the Local Housing Incentives Program under
the Metropolitan Livable Communities Act during the calendar year 2002.
Adopted by the Stillwater City Council this 16th day of October, 2001.
ATTEST:
~~ J itJd4,t
Diane F. Ward, City Clerk
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MEMORANDUM
October 10, 2002
TO:
Mayor and City Coundl
FROM:
Diane Ward, City Clerk
SUBJECT: Nature Valley Grand Prix, Stillwater Criterium
DISCUSSION:
Last year Council approved a request for the Nature Valley Grand Prix,
Stillwater Criterium. Attached is an application for a special event for the same
event for June 15, 2003 for Council consideration.
If Council wishes the applicant to appear before Council at a future date I
will contact Mr. Dahl to arrange a meeting date.
ACTION REQUIRED:
.
Discuss application for event and provide direction to City staff.
.
FILE No.092 10/09 '02 13:5~ ID=CITY OF STILLWATER
FAX:6514308809
,PAGE V L
'. '
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TnE BIRTnP\.AC~ Ot /lI1"I'f~lBTA i)
Application for Special Event
.
. Organi~tiop /vi. , H N~~lJTftl;l ~'-1:L\~F~-n v A-,-5 I r-L--
Contact Person A f4 D ~ vJ DA- tf l--
AddTess L(/ b"b ~ .. 0 A K.LAN:,:) , ,jhG ~
City -k1ltJN~A\POLl5 State fv'{N Zip "S'~il-:7
Phone Number. lo(~-Cf>11-~IQ ., ~w4..et/~c.'1
Name of Evem q~ i2Jvet.... ~'-f . r;,C~ ~~T7v'1rz.- (/./WD .()liJ '/../
TI UJN.lt"rc~ c- J TE/2..l v"-1 "
Dare(s) of Event Svrwi).ll:'1l ..')0~~1 ~ ~'$Time of day JI AM -fr;, 4PM
Locatlon of Evem ~M-ro\"'~ .t~l':--~ r--;~(~rt"~a...~l)
( . ,
Pwpose and Description ofEvem (please mclurie aU items being requested by The CitY, Le:. road
blocks, police officers, parks, etc.)an4 attaCb a map if necessary. .,
S~~ ' ~v~.vr", AS ~? I
- ~(?v~"':>\ ~I-\u; ('i' c:;,J.-;z-(7--)
- fJ.r;Jl4.\JoE:~ Pi- ~'qLa;T ~lF.~A{\j'~~ p(Z....l..,~ T'p r:vrE-~'
YL"EASe.: I
~F ~l\lA(:\~D ( ,~ "
I;
* ;!; * * * * * * * * * * * * * * * *
,
Ofiil:c U;se Onl)':
Speciall:veolS processing and coordination assigped to:
Disn-lbl.ltion
Police
Administration
EngineeringlPuc!ic Works
, Parks
Planning
Fire
Commen~;
CITY HALL. 210' NORTH FOURTH STILLWATER. MINNESOTA 55082 PI'lONE 612-439-6121
.
LOCATION:6123628691
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Tentative, Racing Schedule
June 15th, 2003 '
11 am - Streets closed
11 :30 - Cat 2,3 (50 min.) ,
12:45 - Women'sintro
12:50 - Women's elite race (50 min.)
2:00 - Men's Intra
2: 15 - Men's elite race (70 min.)
4:00 - Streets open
Nature Valley Grand Prix
Stillwater Criterium
part of the Great River Energy Bicycle Festival'
LOCATION:6123628691
RX TIME 10/10 '02 10:34
Stillwater Criterium
Saturday, June 15, 2002
PiOQ
LOCATION:6123628691
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Nature Valley Grand Prix
Stillwater Criterium
Sunday, June 15,2003
Proposal for the City of Stillwater, Minnesota
The Great River Energy Bicycle Festival is a four-day celebration of Father's Day weekend. The
Festival includes activities ranging from professional bicycle racmg to lots of options for kids and
their families. This will be the festival's fourth year. The Festival's road racing events are
organized into a series, titled the Nature Valley Grand Pn'c The Grand Prix is pan ofth~ National
Racing Calendar (NRC), USA Cycling's listing of the top professional races in the coootr}'. There
is only one other NRC event in the Midwest all year. On its weekend, the Grand Prix is the most
important bicycle race for pro men in North America.
Professional J Elite Bicyde Races in Stillwater
In 2002 the Nature Valley Grand Prix concluded with a criterium in Stillwater and was very
successfuL for 2003, the Stillwater Criterium will be held much the same as 2002 with some
minor unprovements to attraCt more spectators and racers and again will be the closing race to the
weekend's events.
The 2003 Stillwater Criterium would include just three divisions: pro/elite men, pro/elite women
and advanced amateurs. Lower level amateur divisions would not be offered in order to ensure that
the event runs safely, efficiently and with a minimum ofinconvenience to the residents
Associated Activities
The audience for the Great River Energy Bicycle Festlval is Minnesota families. In addition to
bicycle racing, the Festival organizers will provide stunt riders, live music and kids' activllies.
Stillwater area groups are encouraged to add th~ir own fanuly activities to the Festival. Our goal is
to make this event into a pann~ship between the Festival and the community. Groups WIShing to
panicipate should contact the Festival organizers.
Working with the Stillwater Community
In 2002, we had the opportunity to work with the community of Stillwater and it was excellent.
One of our top pnorities is to ensure that this event benefits the Stillwater community. The Greater
StIllwater Chamber of Commerce is a partner in our Stillwater event. Weare working closely wiili
Monty Brine (Brine's Market), Dave Junker (Firstar Bank), Susan Smith (Great~r Sullwater
Chamber of Commerce), Jim Kron (St. Croix Bike & Skate), Tom Stafford (Washington County
Sheriffs Department), Mike Lyner and Joe Set:b (StillwaTer residents). We are also having
ongoing discussions with Capt. Craig Peterson (Stillwater Police Dept.), Steve Russell (CIty
Planner), Susan Smith, Jay Kimble (mayor) and many others.
LOCATION:6123628691
RX TIME 10/10 '02 10:34
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Race Route & Venue
The race course will be the same one used previously for 2002. See attached map. . . .
Family activities will take place near The Stan area at ChesmuI and 2ud St.. Dave Junker has mvIted
us to use the grounds of the Firstar Bank and we've secured pel1l1ission for the use of the Cub
Foods headquarters grounds.
Street/Road Closures
A complete closure of The race course will be needed to ensure safety for racers, spectators and
residents. This circuit will need to be closed to traffic and free of obstructions (c:.g. parked cars,
dumpsters). Closure would lastfrorn llam to 4:00 pm.
Schedule
11 am - Streets closed
11 :30 - Cat 2,3 (50 min.)
12:45 - Women's intro
12:50 - Women's elite race (SO min.)
2:00 - Men's Intra
2:15 - Men's elite race (70 min.)
4:00 - Streets open
Resident Notification & Accommodations
A key to a successful event is to minimize inconveniences for the residents.
Pre-Event
. Early March - Leuers, schedules and course maps will be sent to all affected residents and .
businesses. The leners will include contact infonnation for people wishing to discuss their
concerns with the organizers.
. Mid May - A reminder will be sent to all affected residents and businesses a month before
the event.
. One week in advance - Signs indicating impending closures will be posted on all affected
streets and parking lots.
. Other - Press releases and maps will be sent to the Stillwater Gazene (among other medla
outlets). Posters and brochures will be distributed through elementary schools, retaIl
businesses and other locations.
Event Day
· Pedestrian crossings - Pedestrians can cross the course at many locations.
· Detours - A detour for the affected section of Third Sr. will be clearly marked.
. Maps - Course marshals will provide course maps and schedules to motoriSTS who ask for
information.
· Vehicle crossings - vehicles can cross the course under police or r~ce director supervision
(driving on the course during a race is prohibited for safety reasons.) If the race director or a
police officer is no! stationed at the intersection, the course marshal wm redirect the
motonst to the appropriate intersection or will use their radio to request an officer at Their
location.
.
LOCATION:6123628691
RX TIME 10/10 '02 10:34
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. Vehicles on the course - If it is essential that a vehicle use the cocl-seduring the event, they
can do so between races. MOIorists entering from outside the course baninfonn a course
marshal that they wish to drive on the course. People leaving fromarl affected home or
business can call a cell phone number that will be provided to them ~d a radio-equipped '
course marshal will be dispatched to their location. The motorist wil] be informed when.iris
safe to be on the course. The course will need ro be re-secured befor~ racing can resume.
Route Security
Route security will be provided by a combination of police and vol~teers, Every intersection will
be staffed and police will be stationed at key intersections. Many of the corner marshals will be
equipped with radios. Four police officers will be on duty. One eachlwill besrationed at
Chesmut/2nd, Pine/3nJ and 3rd/Chesnut. The founh officer will "float",
.
Construction Schedule
A limited amount of event setup may be conducted on Saturday, June 14. This will primarily
involve pre-placemem of mare rials robe used the next day (e.g. b~cades,snow fellcipg). ' ,
Event setup will begin Sunday moming at 7 am and will be completed by llam.
Road barricades needed to close the race circuit will be pre-placed dn Friday or Saturday
(depending on available delivery schedules). They will be pulled in~o place when needed (see
above) and then pulled back when the roads open. Tear down will bbgin at 3:30 pm and should be
completed by 6:00 pm. Most materials will be loaded into trucks irclrtediately.Materialsrequiring
pickup by vendors (e.g. road barricades) will be removed on Monddy. ' ,
Parking J,
To minimize congestion in downtown Stillwater, we wlll use the e lent'web site and printed "
materials to encourage racers, volunteers, officials, organizers a:nd anyone who is Traveling to
StillwaTer specifically for the race to park in lots that are either insi~e the course or are up the hill
(e.g. LOl:S 12, 13 & 14, as designated on ilovestillwatcr-com). We ~il1 also encourage people to
travel to the event by bicycle and will provide a secure bike corral for their convenience~
Requested City Support:
Street Barricades: approx. 75
Cones; approx. 30
Fencing: approx. 1000 feet
Police: to be determined/coordinated with city (probably 4 officers)
Medical Personnel: 2 EMT's onsite
Insurance
The Nature Valley Grand Prix is penniucd under USA Cycling, th national governing body of the
sport of bicycle racing. Insurance is provided by USA Cycling's cattier. American Specialty
Insurance Services of Roanoake, IN. Thc:: policy includes $1 milliort in Hability coverage per
incident and $4 millIon in excess liability in addition to other covetage:The City of Stillwater,
sponsors and other participating parties will be named as "other in~uredn and will be issued'
certificates ofins~rance.
.
LOCATION:6123628691
RX TIME 10/10 '02 10:34
Benefiting Charity
All proceeds made from the Nature Valley Grand Prix will be benefiting our charity, Childrens
Hospitals Cancer Kids Clinic for 2003. '
Organizing Body
'rhe Great River Energy Bicycle Festival is organized by Mirinesota Bicycle festivals~ lnc. MBF is
a non-profit corporation that was eSlablished specifically to create and m'anagethe bicycle racing
e\'ents. The MBF officers, Board of Directors and me managers of all of the component evems
donate their services to suppon the Festival and Camp Heanland, Other MBF races have taken
place in downtown St. Paul, tht: Minnesota State Capitol, the University of Minnesota campus,
Stillwater in 2002 and the rural community ofPlainvlew.
LOCATION:6123628691
RX TIME, 10/10 '02 10:34
'.
.
.
.
2002 Congress of Cities and Exposition Conference Update
Page 1 of 1
Diane Ward
From: NLC Message [NLCMessage@nlc.org]
ant: Tuesday, October 15, 2002 4:44 PM
-'bject: 2002 Congress of Cities and E?<position Conference Update
2002 Congress of Cities and Exposition Conference Update
Ann Compton to Lead General Session on Ecof-omy
Ann ~~mpton, .ABC News White House Corre~pond~~t, joins the NLC Congr~ss of Fities line-up for a general s~ssion
exammmg the Impact of the economy on Amenca's CItIes and towns. The sesslOnwtll be held on Saturday mormng, ,
December 7.
Compton is a seaso~ed nationaljo~nali~t who is now covering her. sixt~ Preside~t f~r ABC New~ in a career that has
taken her to the WhIte House"CapItol HIll, and through seven preSIdentIal campaIgns from the heIght of the Cold War
to the Internet revolution.
Compton will lead a talk show sty~e dial?gu~.on how the national econoo:y and the ,fte~ath of the terrorist attacks
have affected revenue and expendItures m CItIes and towns. The panel wIll feature eiXpenenced state and local leaders
and economic experts who will explore fiscal challenges in states and cities and what action is needed to help cities
weather the economic downturn and maintain high quality municipal services.
Compton joins leadership expert Dr. Stephen Covey who will address the delegates at the Friday, December 6, general
session. Covey, the author of The Seven Habits of Highly Effective People, isco-foJnder and vice chairman of Franklin
.y, a leading global services firm.
The Congress of Cities also features nearly 50 substantive workshops on Thursday, Friday, and Saturday focusing on a
wide range of issues including municipal fmance, hometown security, economic de~elopment strategies, approaches to
building quality communities, leadership challenges in today's world, ensuringrace:equality,and successful early
c~ildhood. The sessions are designed to meet the needs and concerns of elected leaders from cities and towns of all
SIzes.
In addition, the Salt Lake City host committee has assembled an impressive schedule of mobile workshops providing
real life case studies of successful - and transferable - municipal programs. 1 '
Visit the NLC web site at www.nlc.org <httpj/www.nl~-,-Qrg2. and click on theoran e 2002 Congress of Cities button
for up to date program information and to register on line. Be sure to register by O~tober 31 to take advantage of the
lowest registration rates.
e
10/15/2002
'J
.
.
.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILLWATER MN 55082-4806
(651) 439-1675 FAX (651) 439-001 2
Board of Trustees Meeting Agenda
Tuesday, October 8,2002, 7 P.M.
1 . Call to Order
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports*
E. Web Site Usage Report*
F. Director and Other Staff Reports+
G. Financial Report +
H. Policy Review - Internet Access Policy+
5. Building Program Process - David Smith, Consulting Librarian
6. 2003 Budget Request
A. Capital Budget
B. Operating Budget
7.F undraising Campaign
A. Communications and Events Committee Job Description
B. Case Statement Review Task Force
C. Board Financial Commitment
D. Report of Other Progress to Date
8. Building Expansion
A. Building Advisory Cornri1ittee Makeup
B. Communication with the Church of the Ascension
9. Strategic Plan 2003-5
10. MLA Conference Report
11. Committee Reports
12. Other
13. Adjournment
FYI
A+
I
A
D
A+,
D+
A+
I
I
I
1+
1+
,A+
I
I
If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday, October 7,
2002.
A=Action Item I=Information Item D=Discussion Item
+= Document in Packet *= Document to be Distributed at Meeting #~Document Previously
Distributed
,
Agenda Item 4. A.
STILLWATER PUBLI CLIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651 439-1675 FAX. 651 439-0012
.
Board of Trustees Meeting Minutes
Tuesday, September 10, 2002
Present: Bill Fredell, Bill Hickey, Rick Hodsdon, Victor Myers, Jessica Pack, ML Rice,
Brian Simonet, Andrea Tipple
Absent: Dick Huelsmann
Staff Present: Lynne Bertalmio, Carolyn Blocher
1. Call to Order The meeting was called to order by President Hickey.
2.
Adoption of the Agenda
second by Pack.
The agenda was adopted with a motion by Hodsdon and a
3. Communications and Public Commentary , Director Bertalmio shared an
information piece put together by former Tnistee Nick Gorski about a remodeled library
in Marquette, Michigan.
4.
Consent Calendar The ConsentCalendar was adopted including payment of bills
totaling $21,847.08. Moti()ll by Hodsdon and second by Pack.
.
5. Reallocation of Capital Funds for Roof Repairs There was a motion by
Fredell and a second by Myers to request a reallocation of approximately $16,000 from
shelving, $12,000 from outdoor program space, and,$3,000 from HVAC line items in the
2002 Capital Budget to repair the roof damage sustained by recent rains. The motion '
passed.
, 6.
Fundraising ,Campaign .
A. Fundraising Steering Committee Makeup & First Meeting
The Board received a report on who has agreed to serve on this committee so far.
The first meeting will be held thelast week in September with.,one of the agenda
items to complete the committee membership. ,
B. Case Statement ' Writer, Karen Hering and the design firm of Hall Kelleywill begin
work on the case statement for the fundniising process.
C. Board Financial Commitment The request was made that each board member
completes his/her financial commitment and returns it to Director Beitalmio by
the October board meeting.
D. Expansion Fund Creation Two funds were ~esignated within the City to
accommodate our expansion project. One is a design fund 'out of which will come
upfront design- and fundraising costs. The other is the actual construction fund:
G. Report of Other Progress to Date Bruce Binger is working on the overall
fundraising plan for the October Board meeting.
.
.
.
.
page 2
7.
Building Expansion
A. Building Advisory Committee Makeup A task force met to identify potential
members of the Building Advisory Committee. The goal is to end up with 12 to
15 members including staff and Board members. Supplementing this will be focus
groups.
B. Survey Funding The money to fund the land survey was advanced by the City
Council and the work of the survey is underway. Thanks to Board trustees who
spent several hours at the Council meeting in support of this. It passed
unanimously.
8. Board Member Expansion Committee Assignments Director Bertalmio shared a
list of committee assignments. Upcoming meetings will be published on the library
website.
9. MLA Conference, St. Paul, September 26,27,28 If you are interested in attending
contact Director Bertalmio. Conference details are available on the MLA website.
10. Adjustment of Supervising Librarian Job Description
The job descriptions approved at the last meeting required minor adjustments. This was
done with a motion by Myers and a second by Rice.
11.
Committee Reports The Strategic Planning Task Force has been meeting and will have
a report at the October meeting.
13.
Adjournment
The meeting adjourned at 8:55 p.m.
r illwater
"~ -- - ~
TH~IRTHPLACE OF MINNESOTA i)
.
Downtown Parking Commission
Wednesday, October 17,2002
8:30 a.m.
City Council Chambers
Agenda Items
1. Management of Downtown Pay Parking Program 2003.
2. September monthly downtown pay parking reports.
3. Other Items:
Update
Shared lot Mulberry/Second
.
.
CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
.
Chair .Johnson
Call To Order
Agenda:
MblutcS:
Treasurer_~
Attornc-Yl
r.Imm~r:
Engineer:
.
Clcrl{:
fiqplc: 8;00 PM
Old Uusinc_ss:
Thw.n.Hall Issues:
IS.f..!Y B:u~i~
Adjourn
.
Stillwater Township
October 10, 2002
7:00 p.m.
Regular Meeting, Stillwater TO\vn Hall
Addpt
Approve Minutes: September 26,2002 Regular Town Board Meeting
1. Checks and Claims
1.
1.
1. Dwight Carlson Project
2. Rex Perry Variance Update
3. Hansen Certificate of Compliance
4. Stonebridge Trail Update
5. Duane Report re: Xcel and Security Lights-Johnson Letter
6. Duane Report re: Bus Drivers
1. Interview Date For Planners
1. Ms. Sexton Report re: LUAG Meetings
2. Oak Wilt Requests-Holloway and Quinn
1. Park Update
1. Landscaping Project
10/04/2002
Pat Bantli
-To~n "Board superVisors may~ttend any or arT-of the above meetings. -..-,-.-----.--.--
Pat BantU
Clerk, Stillwater Township
October 4, 2002
.
. September 26, 2002
.
.
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Duane Laabs, Supervisors Sheila-Marie
Untiedt, Ken LaBoda and Jim Doriott. Also, Treasurers
Warren Erickson and Gloria Sell, Engineer Paul Pearson
Attorney Tom Scott and Police Chief Steve Nelson.
1. AGENDA - M/S/P Untiedt/Doriott moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Untiedt/Doriott moved to approve the 9/12/02
Stillwater town board meeting minutes as written. (4 ayes)
M/S/P Untiedt/Doriott moved to approve the 9/18/02 Stonebridge
Informational meeting minutes as written. (4 ayes)
3. TREASURER-
1. Checks #15942 thru #15955 were approved for payment.
2. Gloria Sell will not be present at the next meeting.
4.
ATTORNEY -
1. M/S/P Untiedt/LaBoda moved to approve resolution 9/2002/1
regarding setting pOlicy for certain public purpose expenditures.
(4 ayes)
2. Jim Doriott will call Dennis O'Donnell about watching carefully
that specified trees are used in future for screening towers.
5. REX PERRY VARIANCE - Mr. Perry will secure an address list of
surrounding property owners for notice of a public hearing re: his
variance request. Paul Pearson will check further about whether a two
story building is allowed in Stillwater Township. When this information
is forthcoming a hearing will be set. The fees and the planner's write-up
have been received.
6. HANSEN CERTIFICATE OF COMPLIANCE - M/S/P
approve the Hansen certificate of compliance
township ordinances to see if a business can
building. (4 ayes)
Untiedt/LaBoda moved to
contingent on checking the
be held in an accessory
7. STONEBRIDGE TRAIL FOLLOW-UP -
1. Duane Laabs will contact the school bus company about dangerous
driving habits on Stonebridge Trail by bus drivers.
2. M/S/P Untiedt/LaBoda moved that the engineer coordinate a
traffic count to see if we qualify for a stop at either Pawnee
or Penfield. (4 ayes)
3. Check status of the county's highways 51/95 project.
4. Discuss the above at the next town board meeting.
8. CANVAS OF ELECTION - Supervisors agreed to meet November 7 at 6:45 p.m.
to accept results of the township positions voted on November 5, 2002.
Stillwater Town Board Meeting -9/26/02
Page Two
9.
POLICE CHIEF - .
1. M/S/P LaBoda/Untiedt moved to approve a kennel permit renewal,t '
Norton and Kathy Cross for 2002 - 2004. (4 ayes)
2. The McMillan kennel permit has previously been approved and all in
order.
'3. Steve Nelson mentioned that there has been a lot of activity
lately so he hasn't been able to monitor Stonebridge as frequently
as usual.
4. He has been up to the Outing Lodge again for various complaints.
5. The bears appears to have left the township for Hugo.
10. TOWN HALL USE - Sandy Kasma would like to use the town hall for sales
purposes. She presented information regarding other communities and their
positions re: public use of government facilities. Chair Laabs said that
the matter of public use would be discussed at a later date.
11. LANDSCAPING - A letter of appr~ciation will be sent'to Jeff Richtman.
Jim Doriott volunteered to water the new plantings this fall. Mr. Ranalla
wi 11 purchase addi tional, hoses for use around th'e town hall.
12. MISCELLANEOUS _
1.' Mr. Ranalla will fix the fan switch tn the big room of the town
hall.
2. Ken L~Boda will check that the' holding tank a1arm h~sbeen tested.
3. Duane,Laabs attended the Marine WAMO meeting on David Johnson's
behalf. $50,000.00 water stridies were discussed.
4. Kathy Schmoeckel is directed to contact planning commissioners .
regarding attendarice at the October 8th stormwater meeting. -
5. Jim Doriottsays information he has received r~gatding the quarry
activity across th~ river is that if th~ land isn't sold for a
quarry now, there will be a crusher there anyway.
13., ADJOURNMENT, - Meet irig a:dj ourned at 9: 45 p. m.
Clerk
Chairperson
Approved
.
Diane Ward
From:
Sent:
.0:
~ubject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, October 10,200210:34 AM
Wally Abrahamson
Washington County Board Meeting - 10/15/02
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
October 15, 2002 * 9:00 a.m.
1. 9: 00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their concerns with the County Board of Commissioners on any issue that
is on or not on the agenda. The Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to limit an
individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentative. The Chair may also limit the number of individual presentat'ions on any
issue to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director
~onveyance of Tax Forfeited Land by Washington County & City of Cottage Grove
5. 9:20 - Financial Services Departme~t * Edison Vizuete~ Director
County Policy Amendments: Capital Asset System, Fiscal Policy and Bu<;iget Policy
6. 9:35 - Transportation and Physical Development * Don Wisniewski, Director
A. Transportation Improvement Costs and Current Revenue From,State Aid
B. Future Vision for the Historic Courthouse * Jim Luger, Parks Director
C. Update * Amendment to St. Croix Bluffs. Regional Park Master Plan * Jim Luger, Parks
Director
7. 10:30 - General Administration * Jim Schug, County Administrator
8. 10:40 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise
questions to the staff. This action is not intended to result in substantive board actio~
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
9. Board Correspondence
10. 11:00 - Adjourn
.1. 11:10 to 11:40 - Board Workshop with Administration
Summary of the Health Insurance Portability and Accountability Act (HIPAA)
1
*****************************************~**~*.****************************~****~***,*
Meeting Natices
REMINDER: No. Baard Meeting an Octaber 29, 2002 * 5th Tuesday
Octaber 15 - Persannel Cammittee Meeting
8:30 a.m., Washingtan Caunty Gavernment Center
Octaber 15 - Public Health Advisary Cammittee
5:30 p.m., Washingtan Caunty Gavernment Center
Octaber 16 - Plat, Cammissian
9:30 'a.m., Washingtan Caunty Gavernment Center
Octaber 16 - TranspartatianAdvisary Baard
2:00 p.m., 230 East 5th St., Mears park Centre * St. Paul
Octaber 17 - Warkfarce Investment Baard
8:30 a.m., 5701 Stillwater Blvd. N. * Oak Park Heights
Octaber 17 - Parks and Open Space Cammissian
7:00 p.m., Washingtan Caunty Gavernment Center
********************************************************************************~***
Washingtan Caunty Baard af Cammissianers
Cansent Calendar * Octaber 15, 2002
Cansent Calendar items are generally defined as items af rautine business, ~at requiring
discussian, and appraved in ane vate. Cammissianers may elect to. pull 'a Cansent Calendar
item(s) far discussian and/ar separate actian.
The fallawing item~ aie presented far Baard apprava1/adaptian:
Administratian
A. Appraval af the Octaber 1, 2002 Baard meeting minutes.
B. Appraval to. reappaint David Bucheck, Lake Elmo., and Dan Scheel, Aftan, to. the Valley
Branch Watershed District Baard af Managers to., terms expiring Navember 13" 2005.
Transpartatian& Physical Develapment
c. Appraval far the Washingtan Caunty Libraries to. accept equipment fram the 3M Campany
Library Systems Divisian far inclusian in the new R.H. Staffard Library in Waadbury;
D. Appraval and executian af cantract with William J. Office Furnishings far maving
services required far library equipment transfer to. the R.H. Staffard Library in Waadbury.
Pat Raddatz, Administrative Assistant
WashingtanCaunty
,Phane: (651) 430-6014
e-mail: pat.r~ddatz@ca.washingtan.mn.us
2
.
.
.
Diane Ward
From:
Sent:
aIio:
~ubject:
PafRaddatz [Pat.Raddatz@co,washington. mn. us]
Thursday, September 26, 2002 10:45 AM
Wally Abrahamson
Washington County Board Agenda - 10/1/02
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
October 1, 2002 * 9:00 a.m.
1. 9: 00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their concerns with the County Board of Commissioners on any issue that
is on or not on the agenda. The Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to limit an
individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentative. The Chair may also limit the number of individual presentations on any
issue to accommodate the scheduled agenda items.
3. 9: 10
Consent Calendar
4. 9:10 - Human Resources, Employee Safety and Risk Management * Judy Honmyhr, Director
4Itnterest Arbitration Award * LELS Representing Deputies in the County Sheriff*s Office
5. 9:20 - Public Health and Environment * Judy Hunter, Senior Program Manager
A. Waste Delivery Agreements, Mutual "Agreement to Terminate the Landfill. Contract with
BFI, and Landfill Agreement with Waste Management, Inc.
B. 2003 Resource Recovery Project Budget
6 9:50 - General Administration * ,Jim Schug, County Administrator
7. 9: 55 - Commissioner Reports * Comments, * Questions
This period of time shall be used by the Commissioners to report to the full'Board on
committee activities, make comments on matters of interest and informatiori,or,raise
questions to the staff. This action is not intended to result in substantive board action
during this time. Any action necessary because of discussion will be scheduled for.a
future board meeting.
8. Board Correspondence
9 10:10 - Adjourn
10. 10:10 to 11:00 Board Workshop with Public Health and Environment
Hauler Collected Service Charge
11. 1:30 to 2:30 - Tour of the New R.H. Stafford Library and Woodbury Central Park
A* * * ** * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * ** * * ** * ** * * ** * * ** ** ***** * * ** * * ** * ** **,* *** * *
~eeting Notices
1
September 30 - League af Lacal Gavernments Meeting
6:00 p.m., Pram Center * Oakdale
September 30 - Library Baard Meeting
6:30 p.m., Park Grave Library-7900 Hemingway Ave.' S.
Octaber 1 - Emplayee Recagnitian Lunchean
11:30 a.m., Aftan Hause * Aftan
.
Octaber 2 - Metrapalitan LRT Jaint Pawers Baard
8~30 a.m., 125 Charles Avenue *qSt. Paul
Octaber 2 - Metrapalitan 911 Executive Cammittee
10:30 a.m., 2099 University Avenue West * St. Paul
Octaber 3 - Metra Caunties Energy Task Farce
9:00 a.m., 125 Charles Avenue * St. Paul
Octaber 3 - Jaint Audit Cammittee & Finance Cammittee Meeting
4:00 p.m., Washingtan Caunty Gavernment Center
********************************'******************~**"***************'****************
Washingtan Caunty Baard af Cammissianers
Cansent Calendar * Octaber 1, 2002
Cansent Calendar items are generally defined as items af rautinebusiness, nat requiring
discussian, and appraved in ane vate. Cammissianers may elect to. pull aCansent Calendar
item(s) far discussian and/ar separate actian.
The fallawing items are presented far Baard appr,avaljadaptian:
Administratian
A. Appraval af the September 17, 2002 Baard meeting minutes.
B. Appraval to. designate the 2002 Assaciatian af,Minnesata Caunties delegate list. .
Human Resaurces, Emplayee Safety and Risk Management
C. Appraval to. renew service agreement with Frank Madden & Assaciates far labar relatians
cansultant services thraugh September 30, 2003.
Public Health & Enviranment
D. Appraval to. establish the 2003 fee schedules farhazardaus waste generatars, salid
waste facilities, individual sewage treatment systems (ISTS), faad/beverage/ladging
pragram and immunizatian administratian.
Sheriff
E. Appraval af site lease"agreement with the City af Hugo. far installatian afradia
cammunicatians facilities.
Transpartatian & Physical Develapment
F. Appraval to. execute a cantract with Wiscansin Central Divisian af the Canadian Natianal
Railway far crassing replacement an CR 55, Narell Avenue.
G. Appraval af resalutian, ane haur parking time limit and authar'izatianta install and
maintain the apprapriate signs an CSAH 12 between McGregar Avenue and Iris Avenue in the
City af Willernie.
H. Appraval af resalutian, final payment to. Precisian Sealcaating, Inc. in the amaunt af
$174,728.88 far cracksealing variaus Caunty raads. ~
I. Appraval af resalutian, bid award far canstructian af raafing'at the'Transpartatian~"
Physical Develapment narth shap to. Harizan Raafing, lawest respansible bidder, in the
2
amount of $56,565.13 conditioned upon the execution of a contract as approved by law.,
.at Raddatz, Administrative Assistant
ashington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
.
3
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, October 03, 2002 1:48 PM
Wally Abrahamson
Washington County Board Agenda - 10/8/02
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
October 8, 2002 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their concerns with the County Board of Commissioners on any issue that
is on or not on the agenda. The Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to limit an
individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentative. The Chair may also limit the number of individual presentations on any
issue to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Community Services Department * Suzanne Polack, Supervisor
Family Child Care Provider and Caregiver Week
.
5. 9:25 - Public Hearing * Transportation and Physical Development * Dennis O*Donnell,
Sr. Planner
Proposed Amendments to the Washington County Development Code
6. 10:10 - Public Health and Environment *
A. Designate October 11 as Communities for Teen Health Day- Sue Hedlund, Program Mgr.
B. Remove from Table -Waste Delivery Agreements, Mutual Agreement to Terminate the
Landfill Contract with BFI, and Landfill Agreement with Waste Management, Inc. * Judy
Hunter, Sr. Program Manager
C. Remove from Table 2003 Resource Recovery Project Budget * Judy Hunter, Sr. Program
Manager
710:50 - General Administration * Molly O*Rourke, Deputy Administrator
8. 10:55 - Commissioner Reports * Comments -,Questions
This p~riod of time,shall be used by the'Commissioners to report' to the full Board on
committee activities, make comments on matters of interest and information, or raise
questions to the staff. This action is not intended to result in substantive board action
,during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
9. Board Correspondence
.
10. 11:15 - Adjourn
1
I
11. 11:20 to 12:20 - Board Workshop with Public Health and Environment
Hauler Collected Service Charge (Continued from 10/1/02)
***********~*******************************************************.*****~*****~*****
:~eeting Notices
October 8 - Finance Committee Meeting
1:00 p.m., Washington County Government Center
October 8 - Housing & Redevelopment Authority
3:30 p.m., 8301 Valley Creek Road * Woodbury City Hall
October 8 - Mental Health Advisory Council
4:00 p.m., Washington County Government Center
October 9 - Metropolitan 911 Board
10:30 a,m., 2099 University Avenue West * St. Paul
October 9 * Metronet
12:00 p.m., 1619 Dayton Avenue * St. Paul
October 9 * MICA
2:00 p.m., Kelly Inn * S~. Paul
October 10 - Community Services Advisory
7:30 a.m., Washington County Government Center
October 10 - Metro TAB
12:30 p.m., 230 East 5th St., Mears Park Centre * St. Pa~l
October 10 - Central Corridor Coordinating Committee
3:30 p.m., 1919 University Avenue West * St. Paul '
.* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ~* * * * * * * * * * *. * * * * * * * * * * * ** * * * -Ii"'
ashington County Board of Commissioners ,.
Consent Calendar * October 8, 2002 '. '
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/~doption:
Administration
A. Approval of the September 24, 2002 Board meeting minutes.
Public Health & Environment
B. Approval for early hire of a 1. 0 FTE Correctional Health Nurse ppsi tion in the
Department of Public Health and Environment for the purposes of staffing in the Jail
Medical Unit.
C. Approval to publish official public notice of intent to plan for,the 2004-Z007
Community Health Services Plan.'
Transportation & Physical Development
D. Approval to advertise for sale, to be moved, a pole barn at 17556 May Avenue, May
Township, Minnesota.
E. Approval of May Township mining permit for the County gravel pit operations.
.. Approval and execution of contract with ,3M Company for the purchase and install?tion of
book self checking systems at the R.H. Stafford Library.
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G. Approval and execution of a contract with Tech Logic for the provision and installation'
of an automated materials handling system for tracking and receiving of books for the R.H.
Stafford Library.
H. Approval and execution of a Cooperative Construction Agreement with the Rice Creek
Watershed District, City of Hugo and City of Forest Lake for culvert replacement on
Judicial Ditch No.2. Concurrence in the award of bid to Jay Bros. for the project.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
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