The URL can be used to link to this page

Home My WebLink About2003-10-07 CC Packet . REGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-21 Council Chambers, 216 North Fourth Street October 7,2003 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Capital Outlay expenditure request - Civil Defense Siren 2. Capital Outlay expenditure requests - Fire Department 3. Update on Expansion Area Traffic Study 4. Update on Downtown Plan 5. Update on 501 S. 2nd Street property (Brad Castle) "~^',.,.....,hf{",'-t1$"",j't:-~:"',')" STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 5. Community De irector 6. City Engineer/P a. Status on Long Lake Advisory Group b. MnlDOT Corridor Technical Advisory Group 7. City Attorney 8. City Administrator a. Workshop-10/21 b. Goal Setting Session . ,,',.,' , 7:.00 P.M. AGENDA CALL TO ORDER ROLL CALL <:" APPROVAL OF MINUTES - Approvq!<gf meeting minutes ,~k~6, 2003 Special Meeting and September 16, 2003 regular PETITIONS, INDIVIDUALS, D 119.., & COMMENDATIONS 1. Diamonds on Main RQRbeitj2!:~n Commendations 2. Request for tent for Gr~hd pening - Chris Novak - Valley Ridge (formerly River Heights Plaza)- 3. St. Croix Valley ~~~,I~ticP~rtnership - 2004 Capital Request - Randy Kopesky, John Melville, Ed Simonet and D~niseStep!;'tens 4. Proclamatio ' , Na..ti.onal Business Women's Week - October 19 through October 25, 2003 5. Request fo orlsiderqtion of outside seating - Savories 6. Prelim in ' _. Jibrary Expansion OPEN FOR The Open s a portion of the Council meeting to address Council on subjects which are not a part of the meeting ag a. The Council may take action or reply at the time of the statement or may give direction to staff regarding nvestigation of the concerns expressed. ...-kONSENT AGENDA* . 1. Resolution 2003-209, directing payment of bills 2. Possible approval of gambling permit for St. Croix Valley Religious Education Program - November 7, 2003 3. Resolution 2003-210 approval of contracts with John Ballis and Jan Pitman to perform background checks for Fire Department employment 4. Approving Fiscal Year 2004 Budget - Joint Cable Communications Commission 5. Resolution 2003-211, approving health insurance rates effective January 1, 2004 6. Request for sandwich board sign and spotlights - Washington County Historic Courthouse - Christmas at the Courthouse 7. Resolution 2003-212, approving Minnesota premises permit for gambling for American Legion post. 48, 103 s. 3rd Street, Stillwater, MN. 8. Approval of Utility Bill Adjustments PUBLIC HEARINGS 1. This is the date and time for a public hearing to consider the proposed assessm improvements (Project 2003-02). Notices were mailed to affected property owne Stillwater Gazette on September 19,2003. (Resolution) 2. Case No. V103-77. This is the date and time for a public hearing to consid Commission's decision on a request from John R Melville for a variance t feet required, 6.5 feet requested) for the construction of an addition to n 125 Northland Avenue in the RA, Single Family Residential District. N property owners and published in the Stillwater Gazette on Septell'}ber26 NEW BUSINESS 1. October 28 City Council meeting date 2. Recommendation on annual investigation fe .s for tobacco (Resolution) 3. Possible appointment to the Downtown Parking si~.n (Resolution) 4. Recommendation from Parks Commission for Smo Policy in City Parks 5. Rumpf Marina Reserved Lot (Resolution) . 6. Possible accepting of quotes and awardi City Hall Parking Lot improvements (Resolution) 7. Possible purchase of land for prison ction (Resolution) for the 2003 street published in the of the Planning ard setback (10 idence located at ailed to affected UNFINISHED BUSINESS 1. Possible second reading of Ordinance No. 940, an Ordinanq~>implem Energy Gas and Electric Operations within the City of StillwatElr 2. Status on purchase/removal of home (available Tuesda g a franchise fee on Xcel * All items listed u enacted by on citizen so re separately, r !,Qe consent agenda are considered to be routine by the City Council and will be qn. There will be no separate discussion on these items unless a Council Member or h event, the items will be removed from the consent agenda and considered PETITIONS, INDIVIDUALS, DELEGAT COMMUNICA TIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continUd'f;J) ADJOURNMENT . 2 D,~ . REGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-21 Council Chambers, 216 North Fourth Street October 7, 2003 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Capital Outlay expenditure request - Civil Defense Siren 2. Capital Outlay expenditure requests - Fire Department 3. Update on Expansion Area Traffic Study 4. Update on Downtown Plan 5. Update on 501 S. 2nd Street property (Brad Castle) STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 5. Community ~WiDirector 6. City Engin~er7PWD if. Statu~ O~i Long ~~ke Adj!sory Group b. Mn/DOT Corridor [ecl1niCal Advisory ,....J3tolJp 7. City Attorney 8. City Administrator . CALL TO ORDER ROLL CALL . AGENDA APPROVAL OF MINUTES - Approval meeting minutes 2003 Special Meeting and September 16, 2003 regular PETITIONS, INDIVIDUALS, DELEG. ONSi& COMMENDATIONS 1. Diamonds on Main Robbery - 'zen Commendations 2. Request for tent for Grand Re-o ning - Chris Novak - Valley Ridge (formerly River Heights Plaza}- 3. S1. Croix Valley Athletic Partnership - 2004 Capital Request - Randy Kopesky, John Melville, Ed Simonet and Denise Stephens 4. Proclamation - National Business Women's Week - October 19 through October 25,2003 5. Request for reconsideration of outside seating - Savories OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2003-209, directing payment of bills . 2. Possible approval of gambling permit for S1. Croix Valley Religious Education Program - November 7, 2003 3. Resolution 2003-210 approval of contracts with John Ballis and Jan Pitman to perform background checks for Fire Department employment 4. Approving Fiscal Year 2004 Budget - Joint Cable Communications Commission 5. Resolution 2003-211, approving health insurance rates effective January 1, 2004 6. Request for sandwich board sign and spotlights - Washington County Historic Courthouse - Christmas at the Courthouse 7. Resolution 2003-212, approving Minnesota premises permit for gambling for American Legion Post 48, 103 s. 3rd Street, Stillwater, MN. 8. Approval of Utility Bill Adjustments . PUBLIC HEARINGS 1. This is the date and time for a public hearing to consider the proposed assessments for the 2003 street improvements (Project 2003-02). Notices were mailed to affected property owners and published in the Stillwater Gazette on September 19, 2003. (Resolution) 2. Case No. V103-77. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from John R Melville for a variance to the side yard setback (10 feet required, 6.5 feet requested) for the construction of an addition to an existing residence located at 125 Northland Avenue in the RA, Single Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on September 26, 2003. UNFINISHED BUSINESS 1. Possible second reading of Ordinance No. 940, an Ordinance implementing a franchise fee on Xcel Energy Gas and Electric Operations within the City of Stillwater 2. Status on purchase/removal of home (available Tuesday) NEW BUSINESS 1. October 28 City Council meeting date .!l' 2. Request to set up workshop date 3. Possible appointment to the Downtown Parking Cpm ;iorl/(Resolution) 4. Recommendation from Parks Commission for Smoki oliey in City Parks 5. Rumpf Marina Reserved Lot 6. Possible accepting of quotes and awardin cOntr ct for City Hall Parking Lot improvements . (Resolution) 7. Possible purchase of land for prison w N1ENDATIONS (continued) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . 2 ,4 4 . ~C\1ernornn( urn To: Mayor Kimble and City Council Members CC: Larry Hansen, City Administrator From: Larry Dauffenbach, Police Chief Date: 10/3/2003 Re: Outdoor warning siren upgrades . There are three outdoor warning sirens that run solely on A.C. electric power. If the power goes out the sirens will not work. To avoid this problem we can convert the sirens to battery power. The two new sirens located at the public works facility and in Legends Park are battery operated. The sirens that need up-dating are located at Willard and South 4th S~"".., Lily Lake water tower and Oak Glen Country Club. The low bid on up-grading the sirens is $10,439.63 from Nelcom CV,pVH.tion. There is money budgeted in capitol outlay for 2003 for one siren improvement. In 2004, I have requested the remaining two sirens be upgraded in the .....p;lol outlay request. Recommend: Approval 1 <: support 651-46D-6686 To: Police Chief Larry Dauffenbach Date: 9130103 Time: 09:22:20 10f2 .. ~ NELCOM Corporation . RF Communications & Siren System Experts 24234 Cheslev Troll, Homplon, MN 55031 651-463-8111 ph, 651-460-6686 lax FACSIMILE COVER PAGE To: Police Chief Larry Dauffenbach Fax #: 651-351-4940 Company: Stillwater Police Department From: support Pages: 2 (including cover) Sent: 9/30103 at 09:22: 16 Subject: Outdoor Warning Siren Upgrade to DC Power. MESSAGE: Dear Chief Dauffenbach, Attached is the quote for upgrading the sirens. The price actually decreased from the 2002 quote since copper costs are down, and we are getting better prices on the heavy duty wire we use for the upgrades. . It is not necessary to upgrade all three sirens at the same time. The work is site specific and does not affect other sirens. qelivery time on the equipment looks to be about 4 to 6 weeks ARO, with an extra week for our work to prep and test the controls before installation. We coordinate our crews for the installation so the siren should not be out-of-service for more than 8 hours during the upgrade. There is no change for the dispatchers activating the sirens. The upgrade is totally transparent to them. Please give me a call if there are any questions. Sincerely, Steve Nelson . Nelcom Corp Form #18323 SEP-30-2003 10:03 651-460-6686 94% P.01 :,A, ;:'t ..... ...-,..,........ ........, "T...... ...u"""" ,""'. I "",,"'... "'III~I ~c"ll .....a"'II~'".fc:U,..11 UQlC. ~/JU".J..J I II lie. V;:;,J.LL.LU LVI L . ~,c~~~~~~"' 24234 Cheev rloJI. Hampton. MN 55031 6~' .,det3.61l1 ph. 651.4160'0686 fen: Stillwater Police Dept. Attn: Chief Larry Dauffenbach 216 North 41h Street Stillwater, MN 55082 September 29, 2003 Re: Outdoor Warning Siren Upgrade Dear Chief Daffenbach, I am pleased to present the following quote to upgrade the existing public warning sirens so they will be able to activate and alert the public even if the commercial ac power supplied by Xcel is lost. With the upgrade, a siren can go without ac power for up to five days, and still give a full output emergency warning. The upgrade involves installing new control cabinets with heavy duty batteries, chargers and controllers. The existing siren head on top of the poles will remain in place as they are already capable of working from dc power. We will however be upgrading the control cables between the bottom of the pole to the siren head as part of the complete process. . The cost to upgrade the existing model 2001 sirens, including the batteries that allow it to continue operating in the even AC power is lost, the controls, contactors and weatherproof cabinets, as well as installation is $10,439.63 each and includes... Material: Dual steel weatherproof cabinets, individual chargers, computer controller, electrical conduit, fuses, copper cables, lugs, ground wiring, fittings, lags, straps, crimps, mounting hardware and deep cycle batteries. Labor: Removal of existing controls, conduits and wire. Mounting of control cabinets, antennas and radio receiver I decoder onto the Class 2 pole, Install metal conduit and fiex cable as appropriate between various motors, contactors, disconnects and controls. Wire between all the components. Wire system to the existing electrical disconnect. File affidavit for electrical inspection. Includes bucket truck and crane costs. Since the existing electrical service panels will remain, there should not be any charges from Xcel such as membership fees, hookup fees, etc. which are not covered by this quote. Thank you for the opportunity to continue serving the Stillwater's Public Warning System needs. . Sincerely, .~ Steven L. Nelson President SEP-30-2003 10:03 651-460-6686 93% P.02 FRL,'1 FAX NO. WEB ELECTRIC Inc. Stillwater porlee Dept. 216-North 4th Street . Stillwater, Minnesota ,55082 Attn: Chief Larry Dauffenbach, In Regards to Stand by Power for Emergency Siren's. Oct. 01 200301:11PM P2 ... . P.O. Box 605 . Forest Lake, MN 5502 651-464-1660 September 30. 2003 Phone: Fax # 651-351-4940 Furnish and Install stand by power unit consisting of Deep Cycle Battery's and a charger system, in a suitable incisor. . ' - Price Indudes State Electrical Permit and Inspection Fee: Price: $11,275.00 each . Sincerefy, v~xG/ DooTof . OCT-~1-2003 14:49 . 96% P.02 . . . STAFF REQUEST ITEM I Department: Fire Date: October 3, 2003 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase various capital outlay items. All items were approved in the 2003 capital outlay budget at the dollar amounts listed here. . Radio headsets for two fire trucks (hearing protection issue, and improves communications) . Fire fighter turn out gear (bunker pants and coats, 6 sets) . Scuba diving facemask with associated quick connects for new and 3 existing facemasks FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Radio Headsets $8,000 $7,800 Turn Out Gear Dive Mask $2.100 Total $17,900 (2003 Capital Outlay Funds) ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Kim Kallestad Date: October 3, 2003 . . . STAFF REQUEST ITEM I Department: Fire Date: October 3, 2003 DESCRIPTION OF REQUEST (Briefly outlinewhat the request is) Request to advertise for bids for a "Quick Attack Fire Engine". Although smaller and lighter than a "Class-A" Fire Engine, the quick attack engine will have capabilities to respond to fires, automobile extrications, and medical calls. Compared to a c1ass-A engine, this one will have a 500 g.p.m. vs. 1500 g.p.m. pump, a smaller water tank, less hose, and fewer ladders. The attack engine will also include a compressed air foam (C.A.F.) system, one of the best technological advances in fire fighting in many years. The C.A.F. system makes the 200 gallons of water on board more effective at extinguishing fires than 500 gallons of water on an engine without a C.A.F. system. The biggest advantage of this smaller engine is less cost to operate, repair, and replace, especially when over 60 percent of the emergency calls it will respond to will be medical calls. The engine will still have enough capability for the on-duty crew to provide an initial fire attack, and to initiate auto extrication operations. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Bids are expected to be approximately $185,000. In the 2003 capital outlay budget, $175,000 was approved for the "attack engine". Through fundraising efforts, very generous donations of $110,000 have already been received, and donations continue to come in. Estimated cost Donations City Cost $185,000 $110,000 $75,000 $175,000 $75,000 $100,000 Budgeted Amount City Cost Capital Outlay saved from 2003 approved amount ADDITIONAL INFORMATION ATTACHED Yes No X Submitted by: Kim Kallestad r r' I Date: October 3, 2003 "'~ I ,~ -'~.. ~ '!l I .~ ~,. " ~ 'i' ~. . . . . . . . \ STAFF REQUEST ITEM Department: Fire Date: October 3, 2003 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request approval to develop plans and specifications, and advertise for bids for a remodel of the rest rooms in the fire station. Currently, there is no women's restroom in the fire station. The project to install a women's rest room has been discussed before and has been on hold for nearly two years. The Building Code mandates that any remodel of restrooms in our fire station include two toilet facilities for men and two for women. Both restrooms must be handicapped accessible and include one accessible stall. To accommodate a code compliant women's restroom within the fire station, the men's restroom must be remodeled and downsized and a hallway must be abandoned to create enough space. All of this has contributed to make this project quite costly. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Larson Brenner Architects has proposed a maximum cost of$12,000 for the preparation of architectural plans and engineering specifications. Total costs are estimated to be a maximum of: Architectural and Engineering Construction Costs Printing Remodel Contingency Fee (10%) Total $12,000 $75,000 $500 $8,750 $96,250 2003 approved capital outlay for the project $76,000 Note that plans have been cancelled to refurbish a rescue boat, therefore not spending another $5,000 in 2003 capital outlay. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Kim Kallestad rZ'" Date: October 3, 2003 j ,~. ,.,--. LANG ER ..,.'" CONSTRUCTION t/(f;..~/j . ~ .' /J PROPOSAL . · 54 E Moreland Avenue, WesrSt Paul, Minnesota 55118 " PIlone 551 .~57,5993 .. Fax 551 457/053 PROPOSAL SUBMITTED TO CONTACT ,DATE Lar;,on Brenner Architect", Inc. )\'lr, Bri,tn Lal'son FehruJry ] 22002 STREET r 'JOB N,AME I 1 I Stillwater, Minnesota 5 5082 I Langer Construction Company proposes to supply allJ.ltJu;, material, cgt;ipment and ,upervi,ionrequired to perform the following wu.-k, 807 North +th Street CITY, STATE AND ZIP CODE STILLWATER FIRE DEPARTMENT TOILEIANDSHOWERROOM REMODEL, JOB LOCATION 1. Demo and remove from site all existing walls, shower stalls, toilet partitions, ceramic tile floor, ceilings, plumbing and electrical as necessary for new bathroom layout. . 2. Furnish and install new underground plumbing for ncw plumbing layout. h1c1uded in this proposal is to match the men's shower room as dJ'own for the women's and includinga floor drain in the vending area. 3. Furnish and install new handicap wall hung\vater closets and drop in sinks with vanities. 4. Furnish and install new toiiet partitions. 5. Furnish and install new ceramic tile over existing glazed tile bl6ckwaI!s, new walls~n1existing concrete floor. 6. Furnish and install new acoustical ceiling tile as shown on plam. 7. Furnish 'and install new'lodcets as ~hownon r]an~. 8. Furnish and install new toilet accessories as needed for handicap r;equirements and'nl'tcdby Owper. . 9. Reinstall existing Iighg. ' , , 10. Modify sprinkler system aSl'cquired. 11. Furnish and install new doors and frames as shown on plans. Lmger Construction Company proposes to do the above.described work for the sum of Seventy Five Thousa~d and 00/100 Dollars ($75,000.00). Break out pricing as follows: 1 . Ceramic tile. .. . . ... . '" . . . . ........ . . .. . . . .... ... ....... .. ...::. . .. . .. .... .. . . .. .. . . . .,. . .. . . . . . . .. ...... .. .. . . . . . . . ...'.... . . . . ... " .. . ,$ " 2. Plumbing.................. ..,~..........................,......................................,..............,. .:. ;......... .,.......... $ 3. Drywall. ........................................... ...:.... ,...............,.............,....... ............. .........................$ 4. ?\1..lscr:~y c~tt.i;lt: ~~d p;ltch:ng, ,.. ,"..,."..... ,-... ....,............... .._"_..,... .....,. ,.,.. .....,....'.L '..,....,..."...."",.... _ ~ 16,000 17,000 7,000 Q enA ...".. "~:\_: Langer Construction Company proposes tq do"the above described -work fOr -the sum of: See Above Payment to be made as follows: Net 10 days upon receipt of invoice, /\ /7/7--, ~/v; ,A~thorized~.' ,....., ,"...'//l~f/ ~./ .')' . "," / c, " Signature ' , 1/ V ' Y j A....A.-- , \."./' ~ co.. Note: This' proposal maybe withdr. wn yus if not accepted within 5 days. All material is guaranteed to be as specifip.d. All work to be completed in a workmanlike manner according to standard practices, Any alternation or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above thp. estimate. All agreements contingent upon ~tnf:es.. accidents ~'r delays beyond our control. Owner to carry fire tornado andctr.er necessary insl.rallce, Our workers are fully covered OJ Worker's Cc.rnp~nsation Insu'ance, Acceptance of Proposal - Tile ahove P(:C(?~,--~r;,-cifj('.;tions .~~J_-----~_-..._-_._--~- cunditlons are satisfactory and are heleby acr.epted, YOlo are .1'Jt:K,rized h) do (he work as specified Payment will be made as outlined abov.:. . Si.9.!::.~:.Jre Date of Acceptance: S'qn3tur8 -- (),',';')(! 11.'111":' o( QUlllity SCl"uilt' :Al~ ~JquJI- opportlJ!lit~'.-," 8ii""T: UI.-'2 I ~;/, ~ . . . Larson Brenner Architects 807 North Fourth Street Stillwater, MN 55082 llEITlE[R1 (Q)[F U[R1b~JNJ~~~rr ~l tel: 651.430-0056 fax: 651.439-1179 e-mail: larsonbs@aol.com DATE 1.15.02IJOBNO PO NO. ATTENTION: Russ Zelmer RE: Stillwater Fire Department Toilet Remodel TO LANGER CONSTRUCTION 54 E. MORELAND AVENUE, ST. PAUL, MN 55118 ST.PAUL, MN 55118 WE ARE SENDING YOU: 0 Attached the following items o Under separate cover via o Shop drawings o Prints o Plans o Samples o Specifications o Copy of letter o Change order See Note below o COPIES 1 DATE 1.14.02 NO. DESCRIPTION Plan D with notes, and Existin~ conditons olan THESE ARE TRANSMITTED as checked below: o For approval 0 Approved as submitted o Resubmit for approval copies o For your use o Approved as noted o Resubmit for distribution copies o As requested o Returned for corrections o Return corrected prints copies o For review and comment o 19 o FOR BIDS DUE o PRINTS RETURNED AFTER LOAN TO US REMARKS Russ - thank you for your willingness to look at our proposed remodeling and give us a preliminary cost estimate. As we discussed, we need a preliminary estimate to determine where we are before proceeding with more developed drawings. I explained to the Fire Chief, Kim Kallestad, that you are willing to do this with the understanding that if this project proceeds, we will include Langer on a short list of selected contractors to either bid or negotiate the project Please call me with any questions - and contact Kim directly (651-351--4951 )if you need to walk through the project area. COPY TO Kim Kallestad. Stillwater Fire Chief SIGNED NAME If enclosures are not as noted, kindly notify us at once. ~ ..,., ",' / "f' 0 fb'~'(8"t I .). '\ -~ ---T~[-- 4 I -,- ---- ~~- . I i. I - i, , " I ~ () .. "'! ~ in :3 ~ J o .l.- ___ Ca ,- . "'"3..- ...J, <S> W : <S> c3 W .... o L&V~ ~T1NG "7VO(>(W ?~ e \J~fJ6 (,o~ ___,__ EXISTINS TRE~1-1 DRAIN ~ 6'.8" 1'. 'j' ;/ - . ./ - -- '1< /%,'r ~! ( ~ I "tl ~ ! "C:'[_~-K~C::{ r~--_ c, },'8'7"9',"2 ',8" (,',0" . f-' 'f F '~---1 }-cc"c { L,,",-rl C-)~.. 'tL~r LI [ '~!_n . ~ .,~r: ~_ _ ., c',' :'. ~l}& J I ~,:>/ ''',I I !-, ) r~( ,-' '\ -- -'\- . ,; -~ I I tID. I -' , ce"" .'.6 ~ 0.0 L ....:.}"<0 AI:; ~)- '.,I 1:>~1I' ~1,1 1, , ~ ~ (p l~ CL('L I JAF' L '~) ~ o -:t u w L 3 ,~~ 'Q I !!: : . I Qo': ~~ I ~ )"B~ I _'J~~T .______~~ 1 i -+ I ' ~I efr: :'.-: ~~ [If, ] L _ :'';:1 cmc:: li0J L, JAJ LJAJ ----- 1\ l_J01 l.J3 ~ , .~ ~ ~~~ 11'.al Co. I:...~~ L'.0"f: "".10" 10'.~. CORR ";J '1<\ : ~ _ of It> , ',f { OJ ), r r.'"I~ LJAl LLtr~ I I I rrrr "F:\J' t '148'~ "I" >< ~ L-3<4. ~ ~ I1x ft. \II ~ ~J 1488... AL~' FUlL ~ 204 \::~~ ___ \.. --?~l". LOCKE I'] /\1""'......\ ~/ :n./ I~ 1 \ "'''''~ , ".,---' .. \tJ~\U.. ....:..\ ~~tJb. s-----t W?~~N ~~ ~ , LJ! III 'L]"DF.D.:~ .. i4 )~! :~'5::'~~~!: :;~"~':';~:; ~ c. -; ,y .I. I)~-F" ; :'-='., ;~ - ( ;,,. -:.:.~,~ :-_-==____ - - - . !' _ ._,; I.l "..1';' _ _ 1 , !:::! ~ FIRE /'" CHIEF 3 j !5 L (~3) . It\ ~~ ] .' "".," :0 ',. 5HOP rl-4h I STaR. L JA2 I 1-43 J ~ I ~I ^ ~ - ' '" r '\ -I iW'_~1 \ ~'-4' \ ~ JIll.; _ i' J,' J"- ~ I' .1'."./ AI.. IGN ~ .l~_.. I- :r;- ;C<'\~ ~-, ~c i "'~BCUARD- TIP AB ,- lD ; AI C ~ COL. APRCN . SEE STF1JCT ~ .... ~l ~I 9 J " I .'.bd Ti~.I)o ~ . 'h'l lL~ . '" ,..i;.i<+;,;, ,,, .~, j.... . ."'i J..l.:..; L <f) ';], / r " \ OE.-MO\.,\ 11 oN Noft,? '. · ~MOJ€;. ~'7\l;Jb f'N-T1 noN <S, f(~S. I r'LUMbtN0, c.e l UNb I I.-lt:rtil~ ,FIN \~H-i:'7 A4 ~ E4Ut ~ ''7~4Jf~ M~ID 'FoIZ- ~vJ ~uJMf?INb F('l:rv~ ~ · r--~Dvrt:.. ~'{.I&1\INb fttX:>f--llL~ D.jW1 I F- r-~' 0 - N~ 11 Lf c.N'J ~ \N~E:-DOv~ fi::;:-l.~Nb I W I~ L.-~Nb S PI+rz:..ti1fJ0 o NE;-W (NJSTfLV c.n0.0 ~~', . p~\/\i'~ tJf:..AJ .::,T\... c..,rvD fH'-TlnoNS w\'\\-\ 71lk-- f?i"\C:(~ ~?\tJO\C::~ e,vt UN~ wAL.U;, . C-f?vJ\E:-e. Pu.lM.\?\Nb ~l,.. lC1<.~S frP;OJ-E. q-o c. L-G. ~-o) p..NO II!? \ N~v~ ~o.r.i1~ ~~;;..v · 1.--'1-7.. YV\Dl~~ -u.c.;.~ Pre. TlL€.. ~4\17fWJ~I~':;Y~1E#1 . Au.... f-\..We.-S A-T" T!'l ~-<:, TJf;.wl1Le ') A-U.. W~<:, 11 LE:.. To LL{;" . Lt'rtr\\V-.J~ c'oJ~~~ i:: 1'"01 U8r P~IT1DN<; ~ p~,.z. s . fI ~ ( <0 I TE:- - f2;,vI LT '7~'^' G-,l... S vJ I TH cPPE.' (() y\'\ PI... VI I tV b 6f2A{? V>7)A:e'-,t(~l-S~ ~t>L-Ot OMtJ~, M~~~~ 'N~{I~~-U"b pAi\j 4.. DP-t\1t0 ') C-v(2if'r1tJ I , WL ~ S " \ '1.1 I W "- I 'b" D H..lL.A.-' tt-€: l {;:ttT ~ Mf::-T~ t... \ ~ ? M V bA4 o ~"'rL f-vJOR~SC-G--N\ HY-TVf2.€. s ~ 8-VM'f:scG-Nf tAN L-fbWrS e FvLLW\[~~ A-I?1Ni VM11'1') ~\' ~(f:.C:;":"~ f'~~ p lsR8J~ I~'A ~c'.f"c---PTft-C t.t, \7J I Lt% (J ~ 0 IS p~ S <0 rJ 12- l?;OfW PL~Vc.N~S I o re-AN0\T1Ol\j (O~(AN n-+i2~/tz::?vPS (} ~M<,. ~C:;~VJ~c o (2..EwNn bl)~ ~')"\0nN0 Mf:-C~ t1A-L. €:)C.MNL.T rv\=12cv (v.Jt::. ~0(2.. M~'c., J::t.. /;VV ('v1~ '-;, II ;;, PI OliTLE:-rS C v A,\.If/l 1::> 4 tJ~1 No LD (' AT7D'\J tP \)J A---n;.a Gl N ~ TO I (. E: ~y<, A ~ f' UbJJO/ tV b Lor An {f'\J , rl"'V Y SPRA ) :1 ~ Q ~ :! ~ . @ LAAlX to\\.,€f Plto\1~ ~"~l~. l'vlC("tU~ (U~S ~"i~~\ ~Nw~ · A '-~ ~~ " It 04-0'" ~ ~l~--vt~. ~, I, \4,0'2- '/E~IOJLAR STORAClE ( 14\ 1 ______ TR;::~K:\--1 DRAIN / ..! .J ~ ~ \ ) "- E Xl S T IN::J T RE N:::: t--I DRAIN ---.--/ ;1'-3' TiP ,r----,l< 'I """:y' _I I /-=?\ , -. \ \\ :. ~ ) 1,',") !.~. '~, .-'.. L.. " ;/--',( ____'lGjl.J~~ .-:-~ .. _...! . . '-1 , ,J --... .,/'\ ~ ~ ~ I , ALI& I :11 . . -- C:11-~-';\ -~: " II " CD iI'" E~ . 10 '0 r 0 A<- . A'- 0 '0;1 :.0 ~ '/. Q I : I, , ). '\-~-_-:-~--:~=J~~T~_ -:~_-='i--=~i'--=_~== 1 ! I ! , I U::>: I (!"H j L ~" i .Vi . o t )__ r' i _ ' I~ ~ '!!} :3 I ~ ! 'J i a I_ J~ -:-' ~ "'"3..-- ...... , ':J ~. l t), >f <tJ ,.! . I 01 i "'t I .- 'I --'0/", "_ _ Ie ._.. ft. =:, l, )"B'l'0;"8'~ 0'-.0' -j( 0'---! I 1_ ' <1 I ~Q! . .~--_-: .:___ (~.-,~(-l ~. 't / --) I' "J' ,.- ',' '" ,', n . I (4..:,-1. ;,>,__, ~;"I' ,'\-:' , ' '\-) ;.,. I 'l,...!.I,,.::, J j':i/0 'v' ,-!,. '. . rt . '\ . C~ \ ~ I / - J ~~_o i I cL:;< ~ r~:"~/l'i ~ ~,,~L'~fj .I 5:' ~ - ~IPl 1 ~/ I~"; :n 0' ~ . I (p 1 ~AO ~ 1 ~ _' CL('L= AF " ". ~ ~I ~ ... ]," 4F ~E 14'-1" ~ - AI3;.--11.. _ _ _ _ _ _ ______ A4 _ 46_./ ~R ROO~RS '.'.;; ... I'~. CL<:I., ~L I ~ CURTAINI 131 I ~ j _ :0 E? I . L 133 ~ I AL~~ - AD ~ I I I G.....'... ~.~ I ClO~..~f I - I KJT~EN I 4'."'" "" [ J~"".:::r I [ . ,_ , ~ " '. 134 - '/~.J 1.32 ) I . a ffi --~" ", ~ _ ~ '" . I DAYROCM OILETf ~ _ ADI I = ' 0 I I S I 118 I . ~ 1~ I 138 J.J . J ._ I, ~ If! I L JA2 I ~ II A8 1M 1'_ ~I- c~1 ' I I I(() i 1135) '~..J I ~ . '" '" ~., - I I , <l.] -q _____ - - ~ - \ - 1,", ':............ ,.~, ';" "'~ ' I:{.J r J" ~ ~. ".". fo:C:: ,',- J" .~ -------~ V: ~ 'i~~'} f''::'''': ~~::""~ ')c 1'~A51 WATCI-1 : [~/" c"~ ~'..'_ _~_~~"}"~. ____..__ " "",:, -<h. 131 t".i:", '''''''''''":. .O~B ':.c'~-LC! 2:' flC'\ ~ ';j .r -1 r _ , "t. _ ~ , ( , !- . J' - i -if' ~I c,::;,-:-.: ll.~i I L JA7 L JA2 cc..,'" " Di~;i:.'__l r--j~Cj -1 i i , , ~ . [' ~r.c:-="cF'-~' I :~,- r t22C l .'" ' J. _>/ D) 111~ t,_C-="':"::::":E-::-::":1 t220 - , / ~;~ ~ , ~ L_Ja2 LJ~ fl- c- 0'-"'.;' }-~i b'-0'~.~~ "".t ., " ... r MEN'S L A2 <.;t :I~l ~J ~IIILiljJ~~1 34- I-1ALF ~ I2xl8 ~. ~ 1488 AL7iE8- RJLL I-IT 24x11 . ] .---;:J '-'1. LOCKER = t ROCM f4FY ~l' I 145 ) \@)~;!.~~. I ;- ...--.1 ". :=Jt-N2 ~ \i: 10M I ~4 I !:::! ~r; FIRE CHIEF I 1:'3 I ~ ,I 10'.~. CORR i 1:'1 1-' AU1Lt SII'1 _ cS) W ~ <S> c3 W .... ---- ~ STaR. on FD. ?{~ ..J a a { ~I ~i I r 1'-3' TIP .H ~- , ! , -~ 36~ All 46 WA AI0 [] \ PIPE COU.M.J \ ~.,1 WlCCU11N CO J( ;..,. . FROvlDE I~; . ~ r r I, (t ~~~5PRAY FIRE ~ .- ."..,." ~ ~ · 1. I ~ ___.~~~.~; :i u w I: ~-p - )- - I u.. ~ oc ~i~ ..l~---JiI. ,- : 0< O' r'.' ;'f<, ~~~~8OlLARD';yp' A8 -. 10 I AI , COCo A~ . SE~ STOI [/"T ~ c ~~. "'t" $!-lOP I 14& I - , @SIM ~. STaR. I '0; I 143 I UJ -\ ~.' \' ..Y - , ~ If ... J I J Ji "-- " ,'-2"./ <t <i I L JA2 LAlM) ( 142 ) FD. a C(, \ I . \ oJ / ~ AL IGN 1: 1, 'j :J\~~( EXl5 TIl--ti TRE~1-1 DRAIN ~ fLAN - E.~10TI~CQ\JDl11oJS \ \. 01. ,6 \ . \..-N-c,o.J ~E /0.\ rJ G-fZ.. ~ t-h nd r-c; ( U?A ') _ ;. Q ::r ~ 1 r TREI-KI-1 DRAIN J vE~ICULAR STOR.A6E I 141 ] ~ ~ \ / "'- EXfSTli'-tj T~NC~ DRAiN ....-/ f1F\ \. A4) ~',2 117; '--.../ ~ ~, --A'-- . -H_~_T-j N!'.J"l :~ _...J :-----' n_____-=-:J ~ , .' ! :-n ,q ~I \-'- :~Jr~' ,\ II, --:--, -, ~~_J ~ ~ .. ENLAf 1/4' : 1',0" .. . Memorandum . . To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director V October 3, 2003 Update Expansion Area Traffic Study Background. The City is preparing a traffic study for the expansion area with Washington County and MnDOT. RLK, traffic consultant, was hired to prepare the study. Update. To date, existing condition information has been collected that help describe are traffic issues. On September 24, 2003, a study area meeting was held where the "existing conditions" information was presented and discussed with area residents. One hundred and forty notices were sent out and approximately 50 residents attended the meeting (the meeting was taped and is being played on Cable TV). Attached is the meeting agenda information presented and a record of the meeting. Key issues described are: Deerpath through traffic volumes Lack of north/south street continuity Neal Avenue extension connection CR 12/Boutwell Road intersection Intersection access spacing and Traffic operations at key intersections An opinion survey was administered to participants at the 9/24/03 neighborhood meeting. The results from the survey are attached. Alternatives to address these traffic issues are being developed and will be presented for review and discussion at the 10/13/03 Planning Commission meeting (open house). After the October 13, 2003, open house, the Planning Commission will hold a public hearing on the study findings and recommendation with Council presentation scheduled for November 2003. At meeting time, existing conditions inforamtion will be reviewed and expansion and traffic issues discussed. ~ BOUTWELL AREA TRANSPORTATION STUDY PLANNING COMMISSION/PUBLIC INFORMATION MEETING AGENDA Wednesday Sept. 24, 2003 at 7:00 PM - Stillwater City Offices (1) Welcome/Sign In (2) Start of Planning Commission Meeting . (3) Introduction of the Project Management Team and Project Staff (4) Background and History of the Study Area Issues (5) PowerPoint presentation on the Boutwell Area Transportation Study (30 Minutes) (a) Study Purpose/Goals (b) Existing Conditions (c) Identification of Issues (d) Traffic Analysis (e) Next Steps (Drafting of Alternatives and Evaluation) (6) Questions and Answers Discussion Session (7) Meeting Participant Opinion Comment Fonns (8) Adjourn . ~ CONSULTING GROUP, I N c. . Transportation + Civil + Structural + Environmental + Planning + Traffic + Landscape Architecture + Parking . . SRF No. 0034845 MEETING NOTES BOUTWELL AREA TRANSPORTATION STUDY PUBLIC INFORMATION MEETING\\' tIll THE PLANNING COMMISSION WEDNESDA Y, SEPTEMBER 24, 2003 - 7:00 PM STILLWATER CITY COUNCIL CHAMBERS ATTENDEES City Planning Commission Members Steve RusseIJ, City of Stillwater Joe Lux, Washington County Dave Montebello, SRF Consulting Group Study Area Residents and other Interested Parties Klayton Eckles, City of StiIJwater Bill Pritchard, US Homes Jeff Bednar, SRF Consulting Group 1) Welcome, Sign In, Introductions of the Planning Commission Members, Project Management Team and Project Staff present. Steve Russell opened the meeting with the introduction of the Planning Commission Members, Project Team members and Project Staff members who were present. The residents and others present were invited to "sign in" at the table near the entrance. 2) Background and History of the Study Area and Relevant Issues Steve RusselJ provided a brief history, background and overview of the study area and the issues that have lead to this Boutwell Area Transportation Study. 3) Boutwell Area Transportation Study Status PowerPoint Presentation Steve Russell turned the presentation over to Dave MontebelJo, SRF who provided a description of the Boutwell Area Transportation Study and an overview of the work that has been completed to date including (city staffhas copies of the PowerPoint presentation): (a) Organization and Agenda for this meeting (b) The Boutwell Area Transportation Study Schedule (c) Purpose for this Public Information Meeting ( d) Study Purpose/Goals ( e) A Description of the Primary Study Area (f) Planned Future Growth of the Study Area One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 + Fax (763) 475-2429 + htto://www.srfconsultimtcom An Equal Opportunity Employer Page 2 of3 Dave Montebello then turned the presentation over to Jeff Bednar, SRF who provided a . description and overview of the technical analysis work completed to date including: (g) Existing Conditions (h) Identification of Study Area Issues (i) Transportation Systems Analysis includingFunctional Classification of the Study Area RoadwaySystem, and the Access provided by the Roadway System . CD Traffic Operations Analysis including Safety, Sight Distance Evaluation, Existing. Daily Traffic Volumes and a brief discussion of the volumes on Neighborhood '~Through" Routes and a Travel Time Study Element that helps explain the use' of Neighborhood Street as "Through" Traffic Routes. (k) Next Steps (Drafting of Alternatives and Evaluation) 4) Question and Answer Discussion Steve Russell then opened the Question and Answer Discussion Session and distributed a Public'Information Meeting - Participant Opinion Comment Sheet that can be turned in after the meeting or mailed to or dropped off at City Hall. The following is a summary of the questions/answers and discussion that took place. . · A resident stated that there were no sidewalks along Deer Path and sidewalks may improve the safety on this street with higher "through" traffic volumes. It was indicated that sidewalks on Deer Path would be considered in the alternatives for Deer Path. · Concern was expressed for the speed of traffic driving on Deer Path. · Concern was expressed for the volume of traffic on Deer Path. · A suggestion was offered by a resident to convert Deer Path and Brick Streetto One-Way Streets. It was indicated that a One-Way Pair alternative would be considered. · Discussion of the speed limits on study area municipal and county roads was followed by an explanation of how speed limits are determined and set. Washington County indicated that they were considering requesting a new speed study for County Road 12 (Myrtle Street} through the study area. · A resident asked if the intersection of Boutwell Road and County Road 12 could be closed or restricted or otherwise somehow downgraded. It was indicated that closing and/or restricting this intersection would be considered in the alternatives. A discussion also followed related to the city's plan for reconstruction of Boutwell Road. . . Page 3 of3 . . A resident suggested that a road could be constructed somehow alongside of and west of Brick Street that could become the collector street needed in the study area. It was indicated that this alternative would also be considered. , . A suggestion was provided that involved restricting the allowable movements at. a Neal' A venue connection to County Road 12 to movements to and from the west only. It was. indicated that this alternative would also be considered at both of the alternative connection locations currently being considered. . Concern was expressed that sight distance was also a concern along Boutwell Road between Neal A venue and the intersection with County. Road 12. The planned reconstruction of Boutwell Road may offer an opportunity to improve this condition. . Concern was expressed with safety at intersection of Manning Avenue and62nd Street. This safety concern may be addressed when future traffic signalsareinstallep possibly by 2007 or as market. forces drive the development of this area. . The need fora north/south collector street in the study area was raised: The extension of Neal Avenue from Boutwell Road to County Road 12 may function somewhat as a collector street but the city has no plans to designate Neal Avenue as a collector. . A resident expressed concern that there is more traffic on their street and that this . "through" traffic should be moved somewhere else (like BrickStreet). . A resident of Brick Street expressed concern aboutsuggestioris to move traffic to Brick Street and that in their opinion the previous "test" that did move traffic to Brick Street didn't work. A need was also ';'A}llessed for a Stop Sign at the intersection of Myrtle and Brick Streets. . A concern was expressed that any action that would reduce emergency vehicle response time was an action going in the wrong direction. 5) Meeting was Adjourned H:\Trans\4845\proj mgmt\meeting notes\mtg notes 12sept03,doc . . - E'f (An s '.. A-~ T~ )~ (2+A, n 1, Qur ':l~i~hbgrhood has t()<:l.much through traffic. __'_''__ ._ .. 2 Therei~ :3t,:!!.()~~~ traffi~_PE()_~~m irl !1"1~ Deer Path Neighborhoo~, 3 Thro~!;lh traffi~~h_00d be ro':lt~,cj_t()':l_orl~esidential s..!r:ee~ ____,__, 4 ThElC;itl'__~hould do something to reduce through traffic on neighborhood streets _~ When I drivEl' I ,[()ou~.()!_ my -"'\J~Y..to avoid ..c:l~~,,:,~ng thoru~h,_9 neighb,g!hood ___'__'n"_'___ 6 I would accept some additional traffic in my neighborhood to reduce traffic in other neighborhoods 7 Property owners should help pay to reduce through traffic 8 How acceptable would you find the following actions to address through traffic in neighborhoods? Strongly ._.____ _n~!1:()n!?I.Y:_, Agree A9.':E:.El__,_, Neutral Disagree Disagree 23 3 5 2 0 -, ..----- 26 4 4 0 0 -- ------. '-'--~~'._- 26 3 I I 0 ~-----, ------ "-"------- -------.- _..._-~. -------------. ---,....-..-- 24 7 2 1 0 8 14 5 8 0 -----., ---------- 0 4 4 9 17 4 3 8 11 II Somewhat Acceptable Acceptable Unacceptable a. Street Closures 221 5 6 1 b. Turn Restrictions 261 2 51 c. Stop Signs 23 6 4 d. Speed Humps 18 91 6 I I 1 ,~,,;;:,I, ,,jI ~CONSULT~N .-\~ ~ ~ . . . Study Schedule . ~..(t1,:..d; _ ~- /., ..X:::... ,,' ':.It.f "'lJ:,,~,, Study Pu rpose . i...., '.,....:.'. t: .,;i,...,,:-",,(;''...;L,!,::,...C\.;i;d...,'>< c'.,e,.;".. . ..', ~ - ,- ~, - . ~. . Study Area . ~' , ~~ .-. 'r, 55 I .- ~ ~.....~... . . . . . . . .. .. .. .. . .. . . . . . . . ,II . \ '......'e".'w." ."11,,, I II............ =.~" - \ '~RdN" . . \ '- '. , . , TWin lake & '. · -, . ,"" ," " ;; 'I - . '. \ 'I McKuSlck Rd ~ I "~ ._~.. 75th St I\C ~ '-~~~--= r--....... i ,I W'SCONSIN IT~ : : . . . . . . . . . . . . . . :z; .. (1.1: .. >; .<C: '0; .. c; .'c: . c' .. n:f .~: ...~. . .' . '-- .oJ 60th St N =m -.. : . ..~ N ...............IJ!... -L · _-I. I '.;<. '\,.~ /"- J .j f" \ 1--- -;- 0.- ~ (~,.. ./ ;.................__...n...., . Boutwell Study Area Issues .-.-".-".-""".-.-.-",., ".r~;"",".,y., ",..",,~,;;t!$...J~!l:."'C',,",,"'M", """"i~\;'&'~(!:~:;"'W:~~''''''''':~~;:'J:';;:');''~;'''''''h')'i;"'(!!;"";":i.."iiili!;lli"i",,mi&\i.%'i\)\'L:"i:,!jj:i:J""'!i,"''''JI40:i'l:i...,l'i.\;lif~"':''''i''-'''''';;''jr:.j';:;v,',.:g.-i4"~,'',;,."",:,:,:,,,;,"",:':,,,',\:,-,,.,,;,,,,,,,.;;~,,:,::;,,,,i"';l";.:;;,,'';;,,,,.,,,,,,,,;",);i',,,,,,,,;:,,,:;,,,,,,,;;:,,,,\,,,,,, . . Planned Future Growth ~ N lL ) . :_'1.~'~ \ I ~""eIIWOOd'Rd N ..~ , (1) ~ . . .... \_U""-r-"" ,... ~55' -. / . ..- ....... . ... ... TWin lake . . . . ~ (3) ~: +. ... ............. Existing Conditions Analysis ~ . . Systems Analysis . ,..;\.1.,0','" . ,"",',," -~'';''(;';'';'''';''':.'-}':'''''' J ~.p, Functiona Classi'fication _____~_~-~~-~~d-N / --~5 ' -~ ~' ~"'-<J- #':1;;", ... ,,'d'n.", lee. . 'h" ' ~ -iWi N -L \ 75th St N Twin Lake ~l y-I ~I (_ \.~'-I/ ___ . St. Croix River McKusick Rd N ~ I ~ ' ---I f'S'] ~ ~_._L-~ ~ -- I "'-- -~ "".,.-~ -,), ROth St N "'- l6'ov~ I ~ ), -~ r --L'_ L~\ ~~l ~~'Y. ~ ~ - \ 1 --f ~ '~ 41c~v~o<("k. -==t -1=:_ ~L r ~ ~ \- ~ hN75th~tN _ ~I~ I_~_I_~~ ~ ~~ J ----H \ o oS> I I I r---- Interl~ hfn Qr ! I>-~~ ~ J I L= " ~ )~J \ ~1 \141 Ktf-, II I~::\ <0"9 <~+e ~ dB d Wi \ (I , ~~.-L \ '\ "" '" ~i I I III ) ~''''l''';~ ~I I U ==== ( F\ t1 ---t- rliif''p-_.,l ~ L-r- ~-- "" <7 I ,- r;L- 1?31- 60thStN .,-----._ L,_~ _ -,~ l=~ .-;~ I l' ~ [-r~~ ~~ J ,\ . \" , I I ;-'-,----' .-, ",11,.':,;''''<> ,,-",' .~~ .';' ,);< :,W-;""";"l~';;,,,",;:,{::,;>,,.,,,,{~,"',,~,,, ",~\J':_, ;'.: ~ WISCONSIN Legend StlllWatlf Compr.h.nSlve PIli" _PlineipaIAM..hll _"Mn..",,",illCCIlVIKIa "NI......"""..E.,'andt' M~lopoUtahCounell -- "/v~n....""..,..E.'paMt! _8~IIM''''Il..iolClColl.<!Q' Z <ll > <( 0> C 'c c CO ::;E ) 2~'kil!<'\:'.~. ~~ ~'A:< ",e" - . Functionat Classification ~- 4>i~\~:.4");. ~~j , \' ,I 'en_ ""L , " {Q __~ ~. ^"...,~,--......"...">.._..!~..,.,,..- ~ I ~ --::T~_J em 0-- ry , -l1Clrv,", -===+- - -- <.+/ I I r ~. ; --\=. :- 75<"'N, ,[ill "";'" - J f ~ of_ -FG ~ \~ r> 5Jfo" ~ ~~II~I~~~~~ r (01)9( J. dB d []]I \! \ \ ~-T--L -(t- ::::_ ~ <1+~ ~ .- 0; I I I 11 ~ ~ ~ ~'''d'''' )~ I I I Ll'f===- \ J0 r ------ ---l I ~ ' - -=="1 - -I - ~ Im-- I=~ II _ ) WISCONSIN Legend StIllwa~t Comprenenliilv. Plan _"""",pal"'''...;" -A""norAI1~'ialC"\n.clor AMnCII."e<J"E'I'an~... MltropOlltnnCouhctt -"'''MftUAnHiol&pand.. -BMn......"..i..OIColl.<~ . Sight Distance Studies Looking East Looking West "",.... '. .';t",.;~,*"\,:,,. .., .' ::,.,,,:' ..'-': . .;'I.':','J""'~:':'~":"\':I::'<r;, ::'..; ".,'i",:"",;&c:'I.\'I"",:,il::,,'-"",,~,,"';":!'I:"'I"':c.: .:.',~;:,:.., ".""... '",' ," .' ~"',. .', ' ' e . . Sight Distance Studies Looking East Looking West ,,.;,pi,,,., ,.. Sight Distance Stud-es Looking East Looking West ..d:". "":':';U'''''.' ).;~~~~~, "'i~\:'..-t"i ',~-.;_ ,::~~ :S!:,',;,,'-,. :"'<:/:.~k~ ',,"o:c' }}!".;;;t:;.,:, '. C"., "v,;;;,,:,.~j.{4~:-;;:1ti~;"', ~";":(,~';;'-:;;',!,,,~,,..,,.': ,,,' .",;"" ", ,,'.', ,',' '''--c.,....;.. ,..,..".,_.,' -'-, ",.',.- - Volume Map :t",:'[,~~,:.''i. 0--' , ) ---1J.~ 6,800 --........L'.-- 1] \ ~ ='&Q!l tl.RflO Q Q Ir, e z '" :> <( o c 'c c '" :::; __)n,~no N -L 1 . .,....\"'~v ,....-- 'I '~ UJ o 3 4tc'" ~I.<.. OIC~ ~~~& ~ Lily Lake \. , ~I r ~ ~ ( 81~ J -J1 _ (,Joo 1= Ii: 0 1 t~ li'1"; 7.f nn I w~,ve SI _ I \ I I I ~ 1 (~ ~/:I ~O/l P~<1~& ) ... -1J., (/) :> '" } , '~/ Il "r " ~ .... (,.2~ ~ J~ ~ \~ J ~ J "'.,.0.011 . U5 '" c ~ ~~.,. Volume Map P.== ~ :> o N ~' Twin Lake ~ S2 ~ 80th Street N [IXj i~ 75th 5t N 5,HOII ~ 2. till @~ - '- e ,,.-: =~ N \ ,- ) -~I'''/~J : ,7 l Lit N ;~ ... .\.:^"",,~:,~-t;"~~\i'~.;,~;:~;:":',-.< ':',\'.... ,.,.,;; '~~, " ,:j. :\:",p ".,;" .;-'; ~~;;' ~qh",>, .-" -, ".l~"", . -.- "':l>-Vli, .t''''''1~~'\~::' :>.~ ~ '~';"i'''. "--".~;~p;, "";',",,:" <<, ~:';:F'.'^\~' ".'" :;;p A' j::' ')'r .:'-i.~<;:;,::.:~:'." ;;,{ ,~.~~. '<''',^,#: 4:N '," ,~i!\,.$I-,~-"" ~',lt;~Y,r" ",?r; ~\'i{ 'J(;" < ,;, ~ ,>",,\ ::, ., <>'::"" /."', h " ,," > ';--c. ,','/,:.~.;'; ,.":.i'::,~,;",f(".\"""j;\<k(,:1&::",'1f,.li~;,f.n'1'i~~j;,~,~,_,:"",,~'I,~,ftjM:~~;~~~1l'~"l;,{,.~~m';J:;\tt~~~~,Ji; .~~...\lk~.w1~~~1;..,l~,~~~~~iti~a~~~I~dli~,,\\~,;l"Jik'i';i';..t"';<;i"t""\\,,,,w,,4"ioM'-1~'''';'''-'''''''''Ml~,'''\''-.-1;,.;;y;,.\^'i''',''''~'''~''~": ,.."";".>,,i;;\,: .::,\:;..~,..;,..:i.~., ..,',\ - . Travel Time Study Routes '-L \'__H__ \ UH_____ _.__ ----\', ~ ~ 1\ ~J 0--~ "'"'~~~~ ""''rv",. ClI-~Q.f& " ~ 1 ~ ~( ~L ~ . ~_ I Ft I I t! W Olive 51 1- _+ I! -- \( ~ ~ z Q) > <( Ol c: '2: c: '" :; '-0'1 '[l'-~.f" LIly L<'I~e ] - - ( / ~' f ~ l- f, r ., '.; ,,'.!!,_;I/~t~~~:.'-;':, :jj;~ "', k~'';~,:;f':.' . "Travel "Time Study Results J'i!L~1i<:l ,.."".";,,e i','. . '"" ",.,,''*'\.. ",.,....1i"",\,::"~,.,,i;ik\ii:l;,,,',;,;..,i',;J?, "'iI;"Yt;",ik,"'1i:~",~!iiI!!\..;~~5:~~~\'i:!i.,,";i"""'I&iJ"'i.';'i:"';"(';~~";'K"'.~\'\!:;"'("iid'li>;,~i(I\i'iIi\$W",,,,&,,j;~:~~\(;lli!i"",~!~;Wj&liIIJi\i<.~!i),!;il(.,'lii'1iil;NiS,;:,:;;",,,',:.,,;i, ,;,",j'ii,,, ;':i":;;',j';;;,';":"",,,,;;;,:,.:i'.""'''''''~'''; .I;f" - . Travel -rirTie Routes . UN \ -L , .---- ..,--~--_.- .-...- --....-- -~._-..,.._~~_._.,----_._--- -~-:::"'r 0-) ~~ .~. ~J Q"'~--S1.t:l_.A.. '- [rill 7 7fith St N - Z III > <( 0> c: .c c: co :;; ~ '\ I (0" :9(~.f.. ", 6o'fh':;'~,N:' ..... ,.., ,.......,. , , . E.._.._.... '_4,.>~..~."","., -"'",.,~~~-~"....".",..-,_._.,~._. ------,...- ~,*~..','> :.L ,w ,; .>~:fr\. ':'4:~:';.';. ,.::Jk:...;w....'. ._~'-'~= \ 1\ ~Jr",," q,/ 'of. \.. ~~ "\ ( -f'- ~- FL-. I ~ WOJliveSt I . . ~ I . I -- ., I \j ~ I.Ilylilk(> I ) I_~~ ~ r f . Questions {,';~I:lu,;\'~> 'i,,,,,,e... ." " ,;~~,:1;~t;, "e";,;3.~~!b;: ;:;,,-;/ .",:,~fJ\i~?{b" ::;:~~:~?,:';_d{;;,:;i:;tt,;i A,', ....P\f,;,,'i:i;;;:d;;th;;;;:i.ili0\ii.!'ik~b:\,iidf~!;;<&.i~~>1,j;,\~ii.J!ii5i;,,.l;li.\'ii\"'\~i)j1.!iiti~Jilit,~~~i,~l_~~dil~~~iI!iii~U~\ib~~~ifli~.i*Ji!:fuW,jj;j,*i1!~~;i&i:illi!J&~k;~iiid";;~.l\.j~'ii;~';1',:iflhi@i;iii0'if,!) .. . . . Memorandum To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director IV October 3,2003 ,. Downtown Plan Update A Downtown Plan update for the area bounded by Main Street, Mulberry, Myrtle and the St. Croix River is currently underway. So far, three meetings have been held, one with City Committees and Commissions, one with Downtown business and property owners and a third meeting last Wednesday with a coordinating committee comprised of representatives from the two previous meetings. The attached record of meetings summarizes the opportunities and concerns expressed at the meetings. On Wednesday, October 1, 2003, a meeting was held to begin developing a plan or plans for the study area. The meeting turned into a discussion of the Downtown flood wall - its location and height. The height of a wall and its location is of concern to the participants. In fact, it appears the flood wall issue needs to be resolved for the group to mov eon to develop a plan. Various flood protection methods are available for locations along the flood protection area. Moving the protection closer to Main Street (approximately the 100 year flood level) results in less visual impact. The original Lowell Park plan provided 50 year flood protection by raising the ground level and constructing aan approximately 3 foot wall. For 100 year protection, five additional feet of wall is needed. An invisible wall has been used in one Minnesota community to provide the needed protection with Corp of Engineers approval (see attached). In order to get federal support and funding for the flood protection improvement 100 year protection may be necessary. Some downtown business owners questioned the need for any permanent flood protection in the downtown. Staff indicated that the question is beyond the scope of this study. Attached is Downtown plan objectives and a concept plan for the area. The results from a chamber members survey on parking is also enclosed. At meeting time, key plan elements can be discussed. The next meeting of the coordinating committee is set for October 22, 2003. Plan Objective · Visually and physically connect Main Street with the St. Croix River and Lowell Park. · Reduce the visual impact of parking while providing parking opportunities. ,. · Provide pedestrian amenities such as landscaping, restrooms, trails and sidewalks and small and large scale meeting and event areas. · Improve area appearance. · Provide 100 years flood protection Provide setting location and design for special Downtown festivals and events. · Fit into and complement the natural and historic/cultural setting of the study site. · Meet city parking obligations to Valley Co-op and Lumber Baron1s. · Link study are to surrounding downtown areas with pedestrian Improvements. · Secure city owned planing area lands for public use. . Preserve railroad. corridor as pedestrian corridor and long term possible transit corridor. · Coordinate planned area improvements and activities with surrounding businesses. · Develop logical implementation strategy and phasing as an element of the plan. .. , .. . . . -# . . . ~SeJ MEMORANDUM Butler Square Building, Suite 710e, 100 North 6th Street. Minneapolis, MN 55403-1515 612.758.6700 612,758.6701 FAX TO: Steve Russell, Clayton Eckles, Jeff Johnson, Scott Wende, Greg Finstad, Glenn Van Wonner, Design Review Committee ' .. FROM: Mark Salzman DATE: September 29, 2003 RE: Commercial Avenue Parking Plaza & River Trail Study Summary of Three Previous Meetings. SEH No. ASTll..L0301.00 Meeting 1: Design Workshop, July 22,2003 Participants: Invited Design Professionals. A.. Opportunities! Concerns a. Connect Main Street to River, b, Creative Alignment! Treatment of 1 00- Year Floodwal1. c. Reduce Negative Visual hnpact of Parking, d. Preserve'River Views. e, Maintain Historic Context. f. Consider Potential use of Acquired Rail Corridor, g, Consider Public! Private Partnerships, h, Consider a Winter Garden Between Main & Water on Commercial. 1. Preserve East- West Street Lines to River, j, Integrate Plaza w! Lowell Park, Meeting 2: Meeting with Commissions- City Hall Stillwater, August 27, 2003 A. Opportunities! Concerns a. Study Area to be considered in Larger City Context. b. Strategic Parking Approach. . . c, Edge Treatment of' Large Parking Structure- Reduce Scale, Articulate and Soften Edges, d. Concerned About Visual hnpact of Upper Level Deck Parking. e. Develop Well-conceived Phasing Plan for hnplementation, f, Reduce Parking. (Like Lake Calhoun) g. Met Council Funding Potential. Meeting 3: Meeting with Business Representatives,- City Hall Stillwater, September 17,2003 A. Opportunities! Concerns a. Establish Comprehensive Vision for Study Area. Short Elliott Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer Meeting Summaries September 29, 2003 Page 2 ~. b. River is Jewel of Stillwater. c, Maintain Views from Main Street to River. d, Resolve aJ:''p:llJach to 100 Year Flood Wall. i. Consider Invisible Floodwall Squth of Myrtle, ii. Loft's to have 100-yearfloodwall. iii, Impact of Floodwall on Marina e. Complete North End of Lowell Park ASAP- Resolve Floodwall Issues and Move Forward, f, Parking Ramp Concept Seems Excessive w. Costl Benefit Analysis. g, Account for City Parking Commitments, h, Proposed Improvements- Minimize Economic Impact to Businesses, }, Maintenance of New Improvements? ], Consider With Other Parking Ramp Sites, i.e. 2nd and Mulberry, Shorty's, UBC and South Loti Aiple Sites, . Current Parking Summary A. Lot 1 - Main (east side) & Commercial Ave. B. Lot 2 - Lumber Baron's- (NE) Myrtle and Water C, Lot 3 - Maple Island- (SE) Mulberry and Water D, Lot 4 - (SW) Mulberry & Water E. Lot 5 - Lowell Park- North of Myrtle F. Lot 6 - Lowell Park- South of Myrtle Total 84 Stalls . 63 Stalls 125 Stalls 40 Stalls 40 Stalls 81 Stalls 433 Stalls . Potential Plaza Parking A. Public Ramp (Study) a. Upper Deck b, Lower Deck B. Lumber Baron's Ramp (Study) a, Upper Deck b, Lower Deck Total 162 Stalls 162 Stalls 66 Stalls 66 Stalls 456 Stalls Ramp Potential-(SE) Mulberry & 2nd - 3 Story Tuck-in Ramp 334 Stalls c:file n:\clienls\still\0301IsepL 17mlg\meeling ._..._.~, memorandum.doc . le(El2/2~El3 El8: 49 6514394El35 GSCC # . '. ~Al(m/vA.- )~/Ic/~1 ---jU 54"7 :.----- . par taW" Nl8dtSUfDI. Sl ~rvev conoucted between August 18 and september 15, 2003 Total Number of surveys Returned -= 200 ves NO Number percent Number B!rcent 1 Trot :ble finding 128 6496 6B 3496 pari ;ing place? v. NO Number e.ercen1; ~umber percent 2 Are )dditional spaces needed? NO. of bridge 63 3296 80 4096 SO. of bridge 118 5996 SS 2896 Yes NO Number Percent NumbM percent . 3 Ra~ OK if blocks 34 1796 154 7796 rlv V_ No NUmber percent Numbl[ Percent 48. Ne.d for add'l 163 8296 25 159fl res rooms? 4b. N~d a freestanding 94 4796 88 4496 vis orst center? . 4C. De icated marketi~ 79 4096 94 47% to und convention - an visItors bureau? ve. NO NUfllber .percent Numbl[ percent 5 WI ~lng to have 89 4596 89 4596 In( -.eased sales tax to ':und these? Vet Number perr::ent 6 Ar"t you a: Resident 9S 4896 Non-resident 61 3196 BUSiness owner 63 3296 . propertY owner 40 2096 PAGE en -..-- Study Area -~ Parking D Bike/Pedestrian Crossing _ Major Roadway , I Minor Roadway ... Pedestrian Circulation.Path - - Pedestrian Circulation-Sidewalk (---~} . Park Area ....---.. ."'I;:.....:.r . '-..(),\~1L'!.C!A!0Y..~ULl,..yJl(IM,i,i/ti~:~'cJ!.~~LlIlIW~'!!1'!Y___. ___:..:.____ ___:...___ __, _ __ _0: ---::---:. ~_ ,_.:;sEll "--=-"'-=)) "llU"1llR.IU~\.L'OI.l ,WCU'ST~:b , , roncr-; l'"Dr,,"ur"PL,,-' ... . . . ". . City of ~er , ~ Downtown Parking Survey f ~nd: W Parking Commission District N Parking District Boundary ~ Public Parking lots e Leased Public Parking Lots 80 Parking Spaces/lot . 500 - 599) _. ..' 400 - 499 Additional 118 300 - 399 Parking [1g 200 - 299 Spaces Oil 100 - 199 Needed o 0-99 D Parking Space Surplus ... :> :: 0> ~ 0 c ~ ... ~ :: c 'S. 0> ~ ~ c c CD u c;; ~ ClI C c :> Q. .!!! ~ i . ID ClI Gi s:> Q. J!! ClI '0 :s i Q. B iii i c ~ Ol ,Q .Q c E :s :s iii "5 ~ :> :> :> i ClI . 1000 Available vs. Required Parking ""'l=~~=tl (ala II) ala' ~ l- 200 ' o 234 5 e 7 . PaIldng llistric:I MaD Area _ ~-)lJPtb9>"t.Jt""'H""''''''''''''.~.1_'('''l''.:,.en,,',. .... . . "'l.~esP,r~~.fiood. " .witp. ___ '. le :~~.rt '" '-;... ,.... . . . .. -. -- -, ..' or . yeew . ' . l:!o, ., '. !len. e. own an ~~(';;Ii1i~~~i"m-1,f~ 'river.fronE the irtVi~ibie fl?odwalf deSIgn offered a ~reatlvesriiutiori that - .~., ,f."'~:. . ;. provided the protection while maintaining the views. d - ~ .., ~' _....~ The invisible floodwall structure features a decorative 3-foot high brick veneer stem wall and pilasters. It extends for a distance of 1,(J40 feet and transitions into earthen levees at the north and south ending points of the wall. It was designed to incorporate a uniform 20-footlong module of upright supports and aluminum plank stop logs that would be erected on the stem wall in the event of flooding. The system utilizes hollow, light weight aluminum planks (stoplogs), vertical parting supports, continuous, weather-proof rubber seals, sliding vertical locking clamps, hold down clamps, base plates, and anchor bolts. In place, the wall is supported by adjustable braces anchored on footings supported 5 feet below ground elevation. Standardizing length for the system at 20-foot modules reduces personnel time on sorting, delivering, and installation of the aluminum stoplogs; each of the pieces are the same size. Community and safety officials, working side.by-side with volunteers, can effectively install the invisible floodwall system when floodwaters threaten, Precious time is saved as wall panels are brought to the site and quickly installed. When floodwaters recede, the stop logs are simply removed from the supporting wall and returned to storage for future use. ,~ If' Floan'Sanders-Engineering ~~~ Short Elliott Hendrickson Inc. FLOOD CONTROL AMERICA . . . . Downtown Plan Coordinating Committee Dawn Flinn 1601 S Greeley Street Stillwater MN 55082 Norm Steer 17060 116th Street North Stillwater MN 55082 430-9591". Paul Donna 3370 Pioneer Place Stillwater MN 55082 Dave Eckberg P.O. Box 3'11 Stillwater MN 55082 430-2306 Robert Gag 1340 S 1st Street Stillwater MN 55082 Paul Teske 1812 N Broadway Stillwater MN 55082 Diane Rollie 106 South Main Street Stillwater MN 55082 Roger Tomten 718 S 5th Street Stillwater MN 55082 Wally Milbrandt 172 Mallard Court Stillwater MN 55082 Phil Eastwood 301 W Myrtle Street Stillwater MN 55082 Dave Junker 615 St. Louis Street Stillwater MN 55082 Bill Buth 565 Mariner Way Woodbury MN 55125 291-2521 Steve Russell 216 N 4th Street Stillwater MN 55082 430-8821 Loann Stokes 202 Soutfl Main Street Stillwater MN 55082 . 439-0921 Gail Pundsaek 5901 Omaha Ave #110 Stillwater MN 55082 430-1415 Chuck Dougherty 15330 58th Street N Stillwater MN 55082 430-9292 August 2003 H:\mcnamara\Shella\2003\dtwn plan coor com Ist.wpd . MEMORANDUM ,f TO: Steve Russell, Comniunity Development Director FROM: Cindy Shilts, Building Official aJ DATE: October 6, 2003 SUBJECT: 501 S. 2nd Street I spoke to Bob Hagstrom this morning, and he did speak with Mr, Castle late last week and seems to be of the opinion that progress on the "garden shed" project is at a stand still. I did inform him that Mr, Castle has not responded to my attempts to contact him. I also informed him that I will be recommending to City Council that they issue an order to complete the project within 30 days or demolition must occur. . RECOMMENDATION: I recommend an order be issued to Mr, Brad Castle indicating he has 30 days to complete the garden shed project or the City will order demolition on that portion of the structure also, . . MEMORANDUMf TO: Steve Russell, Conu-nunity Development Dire'ctor FROM: Cindy Shilts, Building Official cb DATE: October 3, 2003 SUBJECT: 501 S. 2nd Street . The "storage/garden" shed project has not progressed as expected. I have made several attempts to contact Brad Castle via phone, which is disconnected. I have also left four separate notes on his apartment door asking him to contact me regarding his intentions for the property: I have also attempted to contact Bob Hagstrom to see if he is planning on continuing repairs or if the project has been abandoned. If the project has been abandoned, I will require the remaining structure be demolished. I am hoping to have some answers prior to the Council meeting on Tuesday, I will certainly update you in hear anything from either Bob Hagstrom or Brad Castle. . . Memoranc urn To: From: Mayor and City Council Klayton Eckles, City Engineer October 3, 2003 Date: Subject: Status on Long Lake Advisory Group At the City Council meeting staff will provide a briefing on the results of the Advisory Group. . . . Memorandum To: Mayor and City Council Klayton Eckles, City Engineer October 3,2003 From: Date: Subject: MnDot Corridor Technical Advisory Group Attached is an e-mail from MnDot concerning a Technical Advisory Group that is meeting to look at the various intersection alignments for the Highway 36 corridor improvements. The City may wish to make sure we have adequate representation. MnDot did request that I participate however I have a number of conflicts with the meeting dates and therefore I will not be able to provide meaningful input. Recommendation Council should consider sending additional staff or volunteers to the Corridor Technical Advisory Group. . . Klayton Eckles From: Sent: To: Alana Getty [alana. getty@dot.state.mn.us] Wednesday, October 01,200312:06 PM . Marymccomber@aol.com; Klayton Eckles; Steve Russell;,. ' . eajohnson@cityofoakparkheights.com;don. theisen@co;washington.ITm:us; ',., joe .Iux@cb.washington.mn,us; mike .rogers@co.washington.mll,;us; jk,ohler7 4@comcast.net; Rick Arnebeck; Todd Clarkowski; bbartz@srfconsulting.com T.H. 36Technical Advisory Group . Cc: Subject: ~ ~ TH 36 Concept TH 36 Concept Refinement IntRefinement Sch Representatives from the Cities of Oak Park Heights. and Stillwater " Washington County, and the Greater Stillwater Chamber of Commerce will be meeting to continue the project development of T. H. .36 from T. H .5. to T.H. 95. Mn/DOT has mailed. the attached documents, along with background inform~tion fro~ the Partnership Study, to all group members. Technical Advisory Group me~tings.are currently scheduled for October 8 & IS, November 5 & 19) and December 3 & 17. The first meeting will be, at 5:30 PM, Wednesday, October 8, 2003 at th~ Oak Park Heights City Hall (14168 Oak Park Blvd). Thanks! --------------------- .. Alana T. Getty Design Project Manager Mn/DOT Metro District Tel: 651.582.1312 Fax: 651.582.1308 alana.getty@dot.state.mn.us . 1 ~ :~ . CITY OF STILLWATER CITY COUNCil MEETING NO. 03-18 August 26, 2003 SPECIAL MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble Council member Rheinberger Others Present: City Administrator Hansen Assistant Finance Director Harrison Public Works Director Eckles Public Works Superintendent Thomsen Assistant Public Works Superintendent Chaves Fire Chief Kallestad Assistant Fire Chief Glaser Community Development Director Russell Recreation Center Manager Brady Mayor Kimble reminded Councilmembers of the ribbon cutting for the playground equipment at Oak Park Elementary. He stated that he would not be able to attend. Councilmember Junker stated that he would be attending. . OTHER BUSINESS . Discussion on Zephvr sanitary sewer easement encroachment City Attorney Magnuson reviewed the sanitary sewer easement encroachment by the Zephyr. Public Works Director Eckles reviewed the proposed options for the ,sanitary sewer easement encroachment. He stated that it would cost approximately $89,000 to relay the sanitary sewer. He stated that another option would be to line the pipe to make the pipe stronger. Since the pipe is not completely under the building, it is under the deck, the encroachment is not a serious problem. City Attorney Magnuson stated that the title company would permit a license encroachment to the Zephyr and he would be checking with the bank on what they would require to release funds. City Administrator Hansen informed the Council that TIF assistance may be available if the improvement amount is greater than $10,000. Council member Milbrandt felt that the property owner should pay for the cost. Mayor Kimble was against an assessment to the property owner as he felt the encroachment should have been discovered by City staff prior to construction. Motion by Councilmember Milbrandt, seconded by Council member Junker to adopt Resolution 2003-179A, resolution approving a municipal license for an encroachment, ~ Stillwater City Council Meeting (Special) 03-18 August 26, 2003 ~ proceed with the lining of the sanitary sewer, the City Administrator and City Attorney determine the appropriate assessment to the property owner and if there is any damage to t. sanitary sewer line return to Council at the September 2, 2003 meeting. Ayes: Nays: Absent: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble None Councilmember Rheinberger Budaet Discussion Enaineerina/Public Works Public Works Director Eckles reviewed his proposed budget for 2004 and provided information on the Public Works Department. Assistant Public Works Superintendent provided information on public works operations and the impact of no part-time employees. He stated that the merging of the departments into the new building has provided the ability for the cross training of departments and more efficiencies. Public Works Director Eckles provided information on the Engineering Department operations and costs. Communitv Develooment . Community Development Director Russell provided information and a proposed budget for the Planning and Building Inspection Departments. He stated that the priority of the Planning Department is the Downtown Area. He requested that the recording secretary position be reinstated in the 2004 budget and an increase in the professional services to provide for a planning intern. Fire Fire Chief Kallestad and Assistant Chief Glaser provided the Fire Department information on operations and a proposed budget for 2004. He requested additional professional services for a study on the need of an additional fire station and an increase in training expenses, He reviewed the department's capital outlay budget. He also reviewed the history of the 800 mhz system. Councilmember Milbrandt inquired if any other city has shown an interest in participating in a study for a joint fire department because he does not want to put money into the budget if there is not some indication from other cities that they want to participate in the study. Chief Kallestad stated that he is sure that the Chief and department of Bayport would not be interested and that he wasn't sure about Oak Park Heights. . Mayor Kimble stated that an analysis was done when City Hall was considered to be renovated or moved somewhere else. He stated that this information should be Page 2 of4 ... . . . Stillwater City Council Meeting (Special) 03-18 August 26, 2003 available and felt the money should be put in the budget. He also stated that the issue of fire protection with other cities is not new. Council asked about the fire contracts. Chief Kallestad stated that the contracts for Stillwater Township and May Township have been in affect for a year and the negotiations with the City of Grant are continuing. City Administrator Hansen stated that he was waiting for the ISO rating because he thought that may help. He stated he would be contacting the City of Grant and is looking at the end of the month to bring the item to Council. Recreation Center Doug Brady, Recreation Center Manager reviewed his proposed budget and the recreation center operation. He stated that ice time rates have not been raised since the center was open which is $135. He stated that the average ice time rate is $150 per hour. Council member Milbrandt stated that the rate issue should be brought to the Parks Board for consideration. City Administrator Hansen stated that the recreation center's revenue is paying for the operation of the center. He stated that the reason for this is that Mr. Brady works hard to have a full schedule for the center. Mavor/Council. etc. City Administrator Hansen reviewed the Mayor/Council budget. He stated that Council should be able to levy back 60% without raising taxes. He also reviewed the CVS, Youth Services Bureau, and Oak Park Elementary Playground requests. He stated that the Library presented their budget to the Library Board and their budget has not changed. He also reviewed the Capital Outlay Budget. Council member Kriesel stated that the Library should be open at their regular hours, He stated he would like to see a detailed operations budget for the expansion. He stated that he wants to understand what it will cost to run the expanded library. Councilmember Milbrandt reviewed the proposed operations of the expansion. City Administrator Hansen stated that the Council would have until December to adjust the budget, however the levy cannot go up, but it can go down. He stated that budget amounts must be sent to the County by September 15, 2003. Councilmembers Milbrandt and Kriesel stated that the library should be at full service. Council consensus was to move $26,400 from the Mayor and Council contingency line item to Library to restore full service hours. Page 3 of 4 ... Stillwater City Council Meeting (Special) 03-18 August 26, 2003 CONSENT AGENDA Motion by Councilmember Kriesel, seconded by Councilmember Milbrandt to adopt the Consent Agenda. All in favor. . Ayes: Nays: Absent: Councilmembers Kriesel, Milbrandt, Junker and Mayor Kimble None Council member Rheinberger Request to install banner - Artreach (for the Stillwater Historic Homes Tour) - August 29- September 14, 2003 Mayor Kimble stated that he has been approached about the possibility of Stillwater Balloon taking off from Lowell Park or the Aiple property and asked about the process. City Administrator Hansen stated that the Parks Commission should review the request. ADJOURNMENT Motion by Councilmember Milbrandt, seconded by Council member Junker to adjourn at 6:45 p.m. Jay L. Kimble, Mayor . ATTEST: Larry D. Hansen, Acting City Clerk . Page 4 of4 " l+\fR i?(~R ')4QJo ~UL rO p L4IL S~-Co5l --, !"jH \ rt;, PI' ~ ~ ~, HI , (})t't I rf, P, f')~ ~""'-~ (1VJwAA\~ '; ij) i (t~O -, I . 'J> ~..-..-.""!, ~rJS V ~o( WH \1~ P,0f2 Qar r , [J. I - ecv)(~A~. f~cP- < f Q <Xl~Jt~ Lf L W-:~J 1)1..>Ir-JQt j ~ ( 5. t \ L!$ o ,-. 1/1 / hlv~, Jprw cJ\. Y'1) , / \/0(J ~~'~' f' ' - --LA-, ." -H j\ l'-/\ ' ISV' {V JO '\ o I Il. Rjv\ ba ~~ ,€) \' Pro\.....l~ I . ~(~ lOC\J5 \ I .~ \ t' 3l' r () ( I I i 0 i r , 'L ,:, t."~ L - \3 I 1 , '" \1 ~:~ ~' Ii -'''"" ,~ t'S \ \ iul : ."2 .J .-4 ::;::t ,:5 \ , , I~ f A'\~ tJ , , '1,,'1IIiI!Ii ~ (,J;fJL ~~ ._, ,...,.,':.'J -~ r \ '" ~, " P. 10' - \ 14- y ./ S \T'b(l~_ lAC QAt'" ~ (ji~ , S~<..\r fN~ ,- I ~ ~ B Spft , \ , \\ \ \ 13f / I I I ], '.,,"'4 \ I ---'-- ~ X :J Lev!\.(..i \'1110 4 {1.11~, MSfuA FW I) \ J l.1~ 1- fQ.pr /--r i\Yi \ c",t{ @:&.. ~f"\~ { 'ff (~) (' '/ 7....-~/ G:\-wcC -" q' ~ 'i) , F{Pt;fJ"U~ c.~ty ,~ o ~ I I~ \ ~~ ~ -:t ...J ~ ~ I \",1 \(P~ I .J ~J j 0' i, / VI / j It', ~l) ,,~ lo\ 1. \ I e, \..OeU S" (Q.o \ )( U DO~ l'\'t- ~fW \2) fv'M IJi.. 50 I o ~~~) / Go~ ~ t.J~ ME.w\~~ V4, 4 =- J. ~Jtr &: '-- ~ f'\ AI!( '\ S , W ~~ \AND ~JE.. c..~L\~h-