HomeMy WebLinkAbout2002-05-07 CC Packet
eEGULAR MEETING
RECESSED MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-09
Council Chambers, 216 North Fourth Street
May 7,2002
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
PETITIONS, INDIVIDUALS, DELEGAT
1. Legislative Update - Michelle B
2. Relay for Life - Ralph Lewell"Sl~
3. Request for outside mer
4. Veterans Memorial Comm
5. Annual Heritage Prese
6. Award of Valor - Ser
7. Proclamation - Still
3. City Clerk
4. Director of Admin.
5.
6.
7. City Attorney
8. City Administrator
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
OTHER BUSINESS
1. Library Funding Discussion
2. Territorial Prison Update
3. Livable Communities Grant Request - Territorial Prison
STAFF REPORTS
1.Police Chief
2. Fire Chief
Adjourn to executive session to discuss litigation issues
CALL TO ORDER
.OLL CALL
APPROVAL OF MINUTES
regular minutes
ENDATlONS
her Felsch and Scott Geving
re Skating Days - May 17-18
OPEN FORUM
The Open Forum'
the meeting age
to staff regard'
ion 0 the Council meeting to address Council on subjects which are not a part of
Qpuncil may take action or reply at the time of the statement or may give direction
iOn of the concerns expressed.
CONSENT AGE
1. ResoIUt;g~ 2002-99, directing payment of bills
2. Resolution~002-100, accepting quotes and awarding contract for Public Works hoist installation
project.
3. Release of capital budget funds - Library
4. Resolution 2002-101, abating outstanding assessments on Parcel No. 20.030.20.12.0005
. 5. Resolution 2002-102, approval of Change Order #5 Public Works Facility Project (Project 9619)
6. Resolution 2002-103, approval of Valley Cruisers, Inc. contract
7. Approval of installation of banner - Rivertown Arts Festival- April 26 - May 19, 2002
8. Approval of installation of banner - Lumberjack Days - June 28 - July 28, 2002
9. Approval of installation of banner - Taste of Stillwater - May 24 - June 17,2002
10. Approval of installation of banner - Nature Valley Grand Prix Bicycle Race - May 14 - June 17, 2002
11. Approval for Stillwater Hockey Booster Club to use the Aiple property for paid parking during
Lumberjack Days
12. Approval to apply for 2002 CLG Grant from State Historical Society
13. Approval of scholarship grants for Heritage Preservation Commission members
14. Resolution 2002-104, relating to financing of certain proposed projects to be undertaken by the City.
Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue
Code
15. Resolution 2002-105, approval of labor agreement between the City of Stillwater and Local No. 49,
International Union of Operating Engineers, AFL-CIO
16. Resolution 2002-106, Designating City Administrator as the Authorized PersMinnesota
Department Of Economic Security for Cash Requests
17. Application for lawful gambling exempt permit for raffle on May 17, 2 !2Jif:.ii'Bartints for Oak Park
18. Approval of installation of banner - Rivertown Restoration Home f, Aug~st>30 - September
23, 2002
19. Approval of Permit to Sell 3.2 percent malt liquor at Lily Lake Bal ad Rogness,
applicant
gement and establishing rate schedule
PUBLIC HEARINGS
UNFINISHED BUSINESS
1. Comments on T.H. 36 Partnership Study
2. Handicapped Parking at Mulberry Point
ADJOURN
NEW BUSINESS
1. Possible approval of rubbish hauling contract wit
(2- Resolutions)
2. Possible first reading of an Ordinance amending C
Garbage and Rubbish
3. Possible first reading of an Ordinance ad
prohibiting barbeque grills on balconie .
4. Storm Sewer Relocation request from
5. Street light request at Rutherford
6. Recommendation from Parks Bo
7. Possible approval of plans and
8. Meadowview/Amundson Sa
er 30 of the Stillwater City Code entitled
Appe ix II-K of the Minnesota Uniform Fire Code,
ent buildings
lIy Hoy (2 Resolutions)
ty Road 12 (Resolution)
taples Park and Canoes at Lily Lake
for 2002 seal coating (Resolution)
nnection
.
& COMMENDATIONS (continued)
COMMUNICA TIONS/REQU
1. Receipt of resignation
2. Request from Ri
3. Request to do
Gary Funke - Water Board - Term Expires 6/30/02
rts Council for support for Annual Stillwater Art Crawl
ets - Hope House of S1. Croix Valley
COUNCIL REQU
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
.
2
eEGULAR MEETING
RECESSED MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-09
Council Chambers, 216 North Fourth Street
May 7, 2002
4:30 P.M. AGENDA
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
OTHER BUSINESS
1. Library Funding Discussion
2. Territorial Prison Update
STAFF REPORTS
1.Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin.
5. Community Dev. Director
6. City Engin
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
PETITIONS, INDIVIDUALS, DELEGATIONS & C
. 1. Legislative Update - Michelle Bachman
2. Relay for Life - Ralph Lewellen
3. Veterans Memorial Committee request
4. Annual Heritage Preservation Aw~:~~s
5. Award of Valor - Sergeant Christ~pher
OPEN FORUM
The Open Forum is a portion of
the meeting agenda. The Councl
to staff regarding investigation of th
4:30 P.M.
7:00 P.M.
7. City Attorney
8. City Administrator
CI meeting to address Council on subjects which are not a part of
action or reply at the time of the statement or may give direction
ncerns expressed.
CONSENT AGENDA*
1. Resolution 2002-99, directing payment of bills
2. Resolution 2002-100, accepting quotes and awarding contract for Public Works hoist installation
project.
3. Release of capital budget funds - Library
4. Resolution 2002-101, abating outstanding assessments on Parcel No. 20.030.20.12.0005
5. Resolution 2002-102, approval of Change Order #5 Public Works Facility Project (Project 9619)
6. Resolution 2002-103, approval of Valley Cruisers, Inc. contract
7. Approval of installation of banner - Rivertown Arts Festival- April 26 - May 19, 2002
8. Approval of installation of banner - Lumberjack Days - June 28 - July 28, 2002
9. Approval of installation of banner - Taste of Stillwater - May 24 - June 17, 2002
10. Approval of installation of banner - Nature Valley Grand Prix Bicycle Race - May 14 - June 17, 2002
11. Approval for Stillwater Hockey Booster Club to use the Aiple property for paid parking during
. Lumberjack Days
12. Approval to apply for 2002 CLG Grant from State Historical Society
13. Approval of scholarship grants for Heritage Preservation Commission members
14. Resolution 2002-104, relating to financing of certain proposed projects to be undertaken by the City of
Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue
Code
15. Resolution 2002-105, approval of labor agreement between the City of Stillwater and Local No. 49,
International Union of Operating Engineers, AFL-CIO
16. Resolution 2002-106, resolution calling for a public hearing on proposed property tax abatements for
the Lowell Inn project
.
PUBLIC HEARINGS
UNFINISHED BUSINESS
1. Comments on T.H. 36 Partnership Study
2. Handicapped Parking at Mulberry Point
NEW BUSINESS
1. Possible approval of rubbish hauling contract with Waste Management and establishing rate schedule
(2- Resolutions)
2. Possible first reading of an Ordinance amending Chapter 30 of the Stillwater City Code entitled
Garbage and Rubbish
3. Possible first reading of an Ordinance adopting Appendix II-K of the Minnesota Uniform Fire Code,
prohibiting barbeque grills on balconies of apartment buildings
4. Storm Sewer Relocation request from Jim and Polly Hoy (2 Resolutions)
5. Street light request at Rutherford Road and County Road 12( tion)
6. Possible approval of plans and specifications for 2002 seal c solution)
7. Meadowview/Amundson Sanitary Sewer Connection
8. Recommendation from Parks Board regarding Staples Parkq[ld!!~anoe storage at Lily Lake
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDA,
COMMUNICATIONS/REQUESTS
1. Receipt of resignation letter from Gary FLlnke -
2. Request from River Valley Arts Counci,l r
3. Request to close certain streets -
S (continued)
COUNCIL REQUEST ITEMS
Board - Term Expires 6/30/02
Annual Stillwater Art Crawl
1. Croix Valley
.
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent a nda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
.
2
.
.
.
Memorandum
To: Mayor and Council
From: City Administrator Hansen
Subject: Library ExpansionlRemodeling
Date: May 2, 2002
At the February 19,2002 City Council meeting staff was directed to work with the library
task force on resolving issues identified in their report. Specifically the issues related to
parking concerns, operating cost of an expanded facility, and financial capabilities.
I am please to report to you that based upon estimates developed by Dave MacGillivray
and I, the project is financially feasible. The project would however come with an impact
to the taxpayer and may also affect the city's ability to fund other worthwhile projects.
Attached to this Memorandum please find the following:
A. CENTENIAL CAMPAIGN-Preliminary Case Document
B. STILLWATER LIBRARY-Proposed Facility Upgrade And Expansion
C. Collaborative Design Group(Bill Hickey)-Parking Overview
D. P ARKING/EXP ANSION FUNDING TASK FORCE-Operating Costs
E. Memo from Steve Russell regarding Outstanding Capital Project Needs and
Financing
F. Stillwater MN-Debt Limit Review-Dave MacGillivray
G. Projected Debt Service and Property Tax Impact-Larry Hansen
H. Sample Resolutions
Presenters will include:
Bill Hickey-Parking
Lynn Bartalmio-Operating costs
Larry Hansen/Dave MacGillivray-Finance
Dick Huelsman-Summary
The task force has been advised by me that the council will probably not take action by
adopting resolutions etc. at the workshop session. However, council decision/direction is
needed in the near future as the library needs to get on the agenda of the various funding
organizations.
!X(Jv;dJ2h<<~~ _
.
.
.
COLLABORATIVE DesignGroUp,inc.
s
5 April 2002
Architecture
Engineering
Interiors
Planning
Larry Hansen, City Administrator
City of Stillwater
216 N. Fourth Street
Stillwater, MN 55082
Re; Civic District Parking Overview
Revised 4/5/02
Larry:
As requested I have done a strategic-level analysis of what parking options are available to the City in the Civic campus
neighborhood, roughly from Myrtle to Mulberry Streets and from North Third to a block west of City Hall- more or
less to the base of the bluff.
Note that these are planning estimates for decision-making and feasibility purposes only, rather than actual bid
prices, All options are based on my schematic layouts of the specific sites, The results can be summarized as follows;
1, City Hall Northwest site
Structured parking alternative; The most efficient structure would be a sloped-floor ramp, with entry and
exit points at the lower level (existing City Hall north lot) and upper level (Mulberry Street). A three-plane
or four-plane ramp would fit, depending on the desired capacity, I assume, due to the hidden nature of this
site, that cladding and finish can be minimized, At the proposed sizes, it is likely this ramp could be built
either as a post-tensioned or as a precast structure with no significant trade-offs in pricing or durability.
Other basic elements include; modern lighting and security system, one elevator in an enclosed lobby; two
stairs (one enclosed and one open), etc. It is also likely that some amount of surface parking would remain
- perhaps up to ten spaces.
.
A three-plane ramp would have a capacity of 78 cars. Likely cost would range between $780,000 and
$856,000, plus site improvements such as landscaping etc. to be determined.
.
A four-plane ramp would have a capacity of 104 cars. Likely cost range is $1 million to $1.3 million,
again plus site improvements such as landscaping etc.
.
Both these options could be constructed without extending above the level of Mulberry Street.
Improvements to existing surface lot (without ramp): The existing lot could be improved and upgraded to
increase its capacity and user-friendliness. I would suggest a program including curb and gutter, signage,
top coating, landscaping, relocation and enclosure of the dumpsters, and striping, Most important would be
the addition of adequate lighting, a security call station, and a proper stairway leading back up to Fourth
Street (I do not include a separate elevator tower), Based on these parameters, the lot would have a capacity
of approximately 40 cars; likely costs for these improvements would be in the range of $55,000 to $65,000,
Affnna'uve Action, Equal Opportumty Employer
1501 Washington Avenue South, Suite 300
Minneapolis, Minnesota 55454
t 612.332.3654 [332.3626
www.collaborativedesigngroup.com
. .
2. City Hall Northeast site
Examination of this potential site indicates that it would hold a surface lot of 30 cars, with entry/exit from
the existing curb cut north of City Hall and from Mulberry Street. Assuming that no retaining walls are
needed, this site could be developed with curb and gutter, lighting, and security for a likely cost range of
$55,000 to $65,000.
.
Acquisition is likely to add between $250,000 and $350,000 to the costs of developing this site, Relocation or
demolition of the structure would be an additional +/-$20,000. Modest landscaping for the finished facility
can be estimated at approximately $8,000.
This means the aggregate cost to pursue this option is likely to be between $333,000 and $443,000,
3. Expanded Library building
.
The lower level parking options that we have explored allow for up to 50 stalls (each) on two levels, As an
in-building structure with fairly high-level finish needs, costs for this component would be proportionately
higher than the City Hall Northwest structure, I have included the appropriate elevator / stair / lighting /
security allowances, The Library's specific needs would require one level of in-building parking (plus
ancillary surface parking), Currently, the Library's planning budget carries an allowance of $1 million for
this component.
.
As a possible resource for the parking needs of the larger City Hall Neighborhood, I have examined the
feasibility and consequences of adding the second level. As currently envisioned, the two levels would not
have connecting circulation, requiring patrons to return to North Third Street to move between floors. This
allows a higher number of cars to be parked, and lowers the construction cost. It does require an additional
curb curt, entry, ete. As the design progresses it will be advisable to re-examine this strategy and ensure that
it remains valid and appropriate,
To date, the Library's planning budget has carried $1 million for one level of in-building parking (50 stalls).
This is a somewhat generous allowance, reflecting the high level of design and finish needed. Revisiting this
in light of a two-level proposal, and with an eye to minimizing the costs, I have assumed that the exterior
portions of the ramp are clad in a high-level precast panel (rather than brick), It is also assumed that a
minimal amount of ventilation is required - this may mean, for example, that the ramp portion of the
building is not "enclosed" but that openings are treated with ornamental grilles, etc,
For budgeting purposes, the two-level ramp as outlined is likely to fall in the $1.2 million -$1.5 million
range. This is a minimal-expectation sort of number; it's important that the ramp match the building in
level of finish and image. It's worth noting that this has the benefit of shifting approximately $300,000 of
cost out of the budget for the Library building proper, as the ramp would provide the footings and
foundations for the expansion,
.
We have examined the feasibility of developing the east lawn of the Library into a terraced system of surface
lots, While possible, I don't think this is feasible for a number of reasons: assuming the expansion
proceeds, only a few (approx. 24) stalls could be constructed; the cost to do so would be relatively high
.
.
.
.
($78,000 - $96,000) due to the retaining walls and other earthwork required; the parking created would
have substantial change-in-elevation issues for users heading toward the Library; and this would remove the
east lawn as public green / open space.
4. Library Northeast site
Examination of this potential site with its present boundaries indicates that it would hold a surface lot of 16
cars, with entry/exit from the existing driveway (vacated Mulberry Street). Assuming that no retaining walls
are needed, this site could be developed with curb and gutter,lighting, security, and modest landscaping for
a likely cost range of $32,000 to $45,000. If some of the existing, adjoining, unoccupied sub-parcels were
assembled as part of the project, the car count could rise as high as 30. I believe that aquiring these
subparcels is unlikely as, though legally separate, in practical terms they are integral with the a4joining
properties.
.
Acquisition is likely to add between $200,000 and $275,000 to the costs of developing this site. Demolition
of the structure would be an additional +/-$20,000. Landscaping the finished facility can be estimated at
approximately $6,000,
This means the aggregate cost to pursue this option is likely to be between $258,000 and $348,000.
EVALUATION
From the point of view of the Library's needs, the various options can be ranked in order of benefit as follows:
I, Library In-building Ramp (One Level). This meets the Library's needs most effectively. The Library's patron
parking demand would indicate building one level of parking (not two). This is also what has been carried in
the Library's planning budgets; two levels would be beyond the present funding structure without additional
outside dollars. I recommend that the two-level option not be pursed unless in can serve the larger needs of the
City Hall neighborhood. For the record, two levels would have no adverse effect on the Library's operation
should additional funding be secured.
2. City Hall Northeast Site. As a street level, highly visible facility closest to our front door, this option would be
next most beneficial to the Library. However, its smaller capacity, and need for patrons to cross the street in
traffic and weather conditions that can be intimidating, makes it much less preferable than option number one.
3. City Hall Northwest Site. While this option would be of use to some Library patrons, it is more remote and less
visible than the Northeast Site, and would be expected to be filled with City Hall destined users, While it would
be a significant resource for City Hall, it would not be of substantial use to the Library
4. Library Northeast Site. This option, though close to the Library, would have difficult-to-find access and limited
capacity, It would have grade-related pedestrian access issues as well, It would be least able to meet the Library's
needs,
.
.
.
.
I have done conceptual layouts of each site - let me know if you would like a copy of the sketches, I'd be pleased to
do a more focused examination of any of the sites that seem worth pursuing, This will be necessary to develop more
specific costing information, when the time comes.
I have attached a first-pass overall project schedule based on our recent discussions and the Library's planning work.
Please review this and let me know what you think
Talk to you soon -
Very truly yours,
,Inc.
gvA
William D. Hickey AlA
Principal
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PARKING / EXPANSION FUNDING TASK FORCE:
Operating Costs
One of the charges to the Task Force is to examine future operating costs post-expansion. We
have prepared the following statement about projected operating costs due to the expansion.
Please remember that the library's budget must grow to meet the needs of an increased
population whether or not the building is expanded. We have not included any increases based
on population growth in these figures.
The proposed renovation and expansion project will more than double the library's space. Even
with this significant expansion, however, the library's annual operating costs are expected to
increase only slightly. Using the 2002 operating budget as a base, operating costs are projected to
increase in the range of$125,800 to $132,700, a 15.4% to 16.2% percent raise. This increase is
equivalent to an additional 1.65% ofthe City's operating costs in 2002 dollars - with the
assumption that there is no rise in other City costs.
It is likely that the equivalent of 2.6 full-time employees would be added, most likely in the form
of additional part-time employees. Although the building will more than double in size, heating,
cooling, and lighting costs are expected to increase only 85% as there will be significant
efficiencies in both the new and existing spaces.
The library's annual collection materials budget has been slightly under $100,000 for a number
of years. Materials consist of books, magazines, newspapers, compact discs, audio and video
cassettes, DVDs, etc. We propose that the materials budget will be increased only slightly, to
meet post-expansion, opening day demand. The acquisition of new materials will otherwise
occur gradually, filling the new shelves over a period of years, to meet the needs of a steadily
increasing population.
The Board of Trustees hopes to establish a meaningful endowment program, as well as an annual
campaign, and expand the fundraising ofFriends@StillwaterPublic Library. The goal would be
to have income from the endowment and annual campaign donations fund significant additions
of materials to the library's collections. This additional funding would ease the burden of
increased operating costs on the tax levy.
.
.
.
STILL WATER PUBLIC LIBRARY
Projection Post-Expansion Operating Costs
In the absence of a schedule for the expansion project, the following projected operating costs
have been figured in 2002 dollars.
After an expansion project, libraries are usually faced with higher operating costs. This is due in
part to the increased size of the building, but also to increased usage. The size of the increase,
depending as it does on many factors, is not predictable. In the case of the Stillwater Public
Library, which already has good penetration into its service territory, one would not expect huge
increases in use (i.e. more than 40%). The figures provided here were computed using 25% as
the upper limit for any immediate increase in use. However, usage is expected to increase
steadily with population growth.
I. The primary operating budget items that would be affected by increased space - and its
configuration - are personnel (building maintenance and other), janitorial supplies, insurance,
utilities, and maintenance agreements:
· Additional 20 hours/week of building maintenance personnel costs* $19,000
· Increased function, supervision, and efficiency in personnel at Circulation Desk* $36,000
· Additional janitorial supplies $2,800 - 3,800
· Insurance increases $6,500 - 10,600
· Increased utility costs $18,700 - 20,500
· Increased maintenance agreement costs $8,800
TOTAL - $91,800 - 98,700 (or 1.25 percent of City of Stillwater's 2002 budget)
II. The operating budget items that would be affected by increased use due to post-expansion
attention and excitement (not population growth) include personnel, materials, and
programmmg:
· Additional 18 hours/week of shelver time* $8,000
· Additional Information Desk staffing* $12,000
· Additional Programming $2,000
. Additional library materials $12,000
TOTAL -$34,000 (or 0.4 percent of the City of Stillwater's 2002 budget)
*Includes salaries and applicable benefits
3/02
. Memo
To:
From:
Date:
Subject:
Larry Hansen, City Administrator !/J
Steve Russell, Community Development Director It..----
April 29, 2002
Outstanding Capital Projects Needing City Funding
As requested, this memo describes projects that staff continues to work on that may require city
capital funding in full or in part as a projects.
An estimate of cost is provided to give an idea of the possible need for city funds.
1. Downtown Railroad Right of Way. Staffhas been working on purchase of the remaining
railroad right of way through downtown and it seems to be coming to a head. It is likely the
opportunity to purchase will be available in the next six months. Without an appraisal, it is
estimated the cost is in the million dollar range.
.
2. Community Training Center. With the recent change in priorities at the federal level and
reports from Mr. Cain, it appears the long sought after federal funding for the community
training center may be forthcoming. If federal funding is authorized, between $1 and $2
million would be needed to pay the city's share of the community center project.
As previously estimated, the old armory would be available for city purchase as a Community
Arts Center or for some other public use for $250,000 - $500,000 with additional possible
funding for refurbishing to match nonprofit sources.
3. Downtown Parking Structure. A 380 space downtown parking structure is being proposed as
part of the UBC/2nd Street Project. TIF Funds and proceeds from the UBC site sale could be
used to pay for this parking structure. Even with these sources, additional capital funds may
be needed to construct the parking structure (estimate $1 million).
4. Phase III Levee Wall. An appropriation for Phase III levee wall has been approved by
congress but additional federal appropriation is needed. To match the federal grant, local
funds will need to be provided for the project. Some of this can be credited through in kind
services and land purchases. Nevertheless, $500,000 to $1 million maybe required as local
contribution.
5. Lowell Park! Aiple Property Park. Both of these sites need capital outlay to be improved. To
date, $400,000 has been set aside for Lowell Park. Based on the plans for the two parks,
several million dollars is needed to improve the parks.
.
The above projects, along with the library, are all worthy of council consideration. With limited
resources, choices will have be made on which ones will proceed.
.
.
.
PROJECTED DEBT SERVICE
PAYABLE 2004 DEBT SERVICE TAX LEVIES PAYABLE 2004 DEBT SERVICE TAX LEVIES
$5,000,000 Bond Issue $4,000,000 Bond Issue
Aooroved Levies Certified LeVY Aooroved Levies Certified LeVY
G. O. Capital Outlay 1993C $ 87,442 G. O. Capital Outlay 1993C $ 87,442
G. O. Capital Outlay 19940 22,134 G. O. Capital Outlay 19940 22,134
G. O. Capital Outlay 1996A 420,407 G. O. Capital Outlay 1996A 420,407
G. O. Capital Outlay 1997A 41 ,804 G. O. Capital Outlay 1997A 41 ,804
G. O. Capital Outlay 1998B 194,342 G. O. Capital Outlay 1998B 194,342
G. O. Sports Center 1998A 411,876 G. O. Sports Center 1998A 411,876
G. O. Capital Outlay 2000C 119,707 G. O. Capital Outlay 2000C 119,707
G. O. Capital Outlay 2002A 842,042 G. O. Capital Outlay 2002A 842,042
Total Approved Levies $ 2,139,754 Total Approved Levies $ 2,139,754
Additional Levies Additional Levies
G. O. Capital Outlay 2003 200,000 G. O. Capital Outlay 2003 200,000
G. O. Capital Outlay 2004 200,000 G. O. Capital Outlay 2004 200,000
Library Bond Issue ($5,000,000) 421,274 Library Bond Issue ($4,000,000) 337,019
(Increases levy by 17%) (Increases levy by 13%)
GRAND TOTAL (LEVY) $ 2,961,028 GRAND TOTAL (LEVY) $ 2,876,773
CANCEL LEVIES: CANCEL LEVIES:
G. O. Improvement Bond 1994A $ 137,157 G. O. Improvement Bond 1994A $ 137,157
G. O. Improvement Bond 1994B 223,499 G. O. Improvement Bond 1994B 223,499
G. O. Sports Facilities 20000 190,478 G. O. Sports Facilities 20000 190,478
.
.
.
PROPERTY TAX IMPACT
RESIDENTIAL
HOMESTEAD PROPERTY
$5,000,000 Library Bond Issue
Impact on Property Tax
Taxable
Market Tax Actual %
Value Caoacitv Tax Increase
100,000 1,000 $42.73 8.00%
200,000 2,000 $85.46 8.00%
300,000 3,000 $128.19 8.00%
400,000 4,000 $170.92 8.00%
500,000 5,000 $213.65 8.00%
750,000 8,125 $347.18 8.00%
RESIDENTIAL
HOMESTEAD PROPERTY
$4,000,000 Library Bond Issue
Impact on Property Tax
Taxable
Market Tax Actual %
Value Capacity Tax Increase
100,000 1,000 $34.18 6.40%
200,000 2,000 $68.36 6.40%
300,000 3,000 $102.54 6.40%
400,000 4,000 $136.72 6.40%
500,000 5,000 $170.90 6.40%
750,000 8,125 $277.71 6.40%
COMMERCIAL
PROPERTY
$5,000,000 Library Bond Issue
Impact on Property Tax
Taxable
Market Tax Actual %
Value Caoacitv Tax Increase
250,000 4,250 $181.60 8.00%
500,000 9,250 $395.25 8.00%
750,000 14,250 $608.90 8.00%
1,000,000 19,250 $822.55 8.00%
2,000,000 39,250 $1,677.15 8.00%
5,000,000 99,250 $4,240.95 8.00%
COMMERCIAL
PROPERTY
$4,000,000 Library Bond,lssue
Impact on Property Tax
Taxable
Market Tax Actual %
Value Caoacitv Tax Increase
250,000 4,250 $145.27 6.40%
500,000 9,250 $316.17 6.40%
750,000 14,250 $487.07 6.40%
1,000,000 19,250 $657.97 6.40%
2,000,000 39,250 $1,341.57 6.40%
5,000,000 99,250 $3,392.37 6.40%
.
.
.
Stillwater, Minnesota
Debt Limit Review
Pay Pay Pay Pay Pay
Growth 2002 2003 2004 2005 2006
Estimated Market Value (a) 5.0% 1,035,746,600 1,222,160,900 1,283,268,945 1,347,432,392 1,414,804,012
Legal Debt Limit (2% of EMV) 20,714,932 24,443,218 25,665,379 26,948,648 28,296,080
OutstandinQ Debt (as of Feb 2):
Existing Principal 15,258,333 14,473,332 13,310,000 12,275,000 11,255,000
New Principal (b) 1 ,000,000 1 ,915,000 2,745,000 3,485,000
15,258,333 15,473,332 15,225,000 15,020,000 14,740,000
Estimated Legal Debt Margin 5,456,599 8,969,886 10,440,379 11,928,648 13,556,080
Minimum Recommended Reserve Level (c) 4,142,986 4,888,644 5,133,076 5,389,730 5,659,216
Margin over Minimum 1,313,613 4,081,242 5,307,303 6,538,918 7,896,864
(a) Pay 2002 actual and Pay 2003 estimated EMV was provided by the City.
(b) 2002 Capital Outlay projects included in existing principal. Thereafter, assumes $1,000,000 issued annually.
(c) 20% of Legal Debt Limit.
.
.
.
Stillwater, Minnesota
Debt Limit Review
Pay Pay Pay Pay Pay
Growth 2007 2008 2009 2010 2011
Estimated Market Value (a) 5.0% 1,485,544,212 1,559,821,423 1,637,812,494 1,719,703,119 1,805,688,275
Legal Debt Limit (2% of EMV) 29,710,884 31,196,428 32,756,250 34,394,062 36,113,765
Outstandinq Debt (as of Feb 2):
Existing Principal 10,210,000 9,260,000 8,280,000 7,365,000 6,530,000
New Principal (b) 4.130.000 4.680.000 5.130,000 5.475.000 5,710.000
14,340,000 13,940,000 13,410,000 12,840,000 12,240,000
Estimated Legal Debt Margin 15,370,884 17,256,428 19,346,250 21,554,062 23,873,765
Minimum Recommended Reserve Level (c) 5.942.177 6.239.286 6.551,250 6,878.812 7,222.753
Margin over Minimum 9,428,707 11,017,143 12,795,000 14,675,250 16,651,012
(a) Pay 2002 actual and Pay 2003 estimated EMV was provided by the City.
(b) 2002 Capital Outlay projects included in existing principal. Thereafter, assumes $1,000,000 issued annually.
(c) 20% of Legal Debt Limit.
.
.
.
Stillwater, Minnesota
Debt Limit Review
Pay Pay Pay Pay Pay
Growth 2012 2013 2014 2015 2016
Estimated Market Value (a) 5.0% 1,895,972,689 1,990,771,323 2,090,309,889 2,194,825,384 2,304,566,653
Legal Debt Limit (2% of EMV) 37,919,454 39,815,426 41,806,198 43,896,508 46,091,333
Outstandinq Debt (as of Feb 2):
Existing Principal 5,660,000 5,075,000 4,475,000 3,895,000 3,300,000
New Principal (b) 5,830,000 5,830,000 5,830.000 5,830,000 5.830,000
11,490,000 10,905,000 10,305,000 9,725,000 9,130,000
Estimated Legal Debt Margin 26,429,454 28,910,426 31,501,198 34,171,508 36,961,333
Minimum Recommended Reserve Level (c) 7,583,891 7,963,085 8,361.240 8,779.302 9,218,267
Margin over Minimum 18,845,563 20,947,341 23,139,958 25,392,206 27,743,066
(a) Pay 2002 actual and Pay 2003 estimated EMV was provided by the City.
(b) 2002 Capital Outlay projects included in existing principal. Thereafter, assumes $1,000,000 issued annually.
(c) 20% of Legal Debt Limit.
.
.
.
Stillwater, Minnesota
Debt Limit Review
Pay Pay Pay Pay Pay
Growth 2017 2018 2019 2020 2021
Estimated Market Value (a) 5.0% 2,419,794,986 2,540,784,735 2,667,823,972 2,801,215,170 2,941,275,929
Legal Debt Limit (2% of EMV) 48,395,900 50,815,695 53,356,479 56,024,303 58,825,519
Outstandinq Debt (as of Feb 2):
Existing Principal 2,690,000 2,065,000 1,415,000 860,000 295,000
New Principal (b) 5,830,000 5,830,000 5,830,000 5,830,000 5,830,000
8,520,000 7,895,000 7,245,000 6,690,000 6,125,000
Estimated Legal Debt Margin 39,875,900 42,920,695 46,111,479 49,334,303 52,700,519
Minimum Recommended Reserve Level (c) 9,679,180 10,163,139 10.671,296 11,204,861 11,765,104
Margin over Minimum 30,196,720 32,757,556 35,440,184 38,129,443 40,935,415
(a) Pay 2002 actual and Pay 2003 estimated EMV was provided by the City.
(b) 2002 Capital Outlay projects included in existing principal. Thereafter, assumes $1,000,000 issued annually.
(c) 20% of Legal Debt Limit.
.
SAMPLE
RESOLUTION NO. 2002-
Approving a Parking Facility as a part of the Library Expansion Project
WHEREAS, the Library Board Task Force for a Proposed Facility Upgrade and
Expansion has demonstrated the need for improved parking facilities in conjunction with
an expanded library; and
WHEREAS, the Council recognizes that increased parking will have a positive impact
for all facilities in the area.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILL WATER, MINNESOTA:
.
1. That as a part of an expanded library building project, the Council will authorize
up to $1,000,000 in funding for an approximate fifty (50) stall lower level parking
facility.
Adopted by the City Council of Stillwater this ih day of May, 2002.
Jay Kimble, Mayor
Attest:
Diane F . Ward, City Clerk
.
.
.
.
SAMPLE
RESOLUTION NO. 2002-
WHEREAS, the Library Board Task Force for a Proposed Facility Upgrade and
Expansion has demonstrated the need for an improved and expanded Library,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
STILLWATER, MINNESOTA:
1. That the City accepts the recommendation of the Library Board Task Force and
approves the proposed Library building expansion/renovation project and lower
level parking facility; and
2. The City agrees to provide funding in 2004 for the Library project in the
amount of $4,000,000, and up to $1,000,000 for the parking facility. Said funding
being contingent upon the Library Board securing $3,000,000 in cash donations
and an additional $1,000,000 in pledges.
Adopted by the City Council of the City of Stillwater this ih day of May, 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
Stillwater Public Library
Proposed Facility Upgrade and Expansion
February 2002
STILLWATER PUBLIC LIBRARY
223 N. Fourth Sf.
Stillwater MN 55082
651.439.1675
.
Stillwater Public Library
Proposed Facility Upgrade and Expansion
The fundraising feasibility study for the Library's expansion project has been completed.
The history of the project, the findings of the study, and the next steps in the project
follow below:
HISTORY
January 1999 -- A Decisions Resources Survey of Library Users found:
· 64% supported higher property taxes to fund library services
· 85% favored expansion of existing building rather than a new facility.
September 2000 -- David R. Smith, a nationally recognized library consultant, evaluated space
and resource requirements. He found:
· Immediate need for an additional 1 0,000 square feet
· Additional 9,000 square feet to serve community through 2020, when Stillwater is
. expected to be "built out."
October 2000 -- Concept plans and preliminary cost budgets were developed:
· Increase Library's size from 13,200 to 32,200 square feet
· Provide 50 additional parking spaces
· Preliminary budget
Renovation of historic structure
New Construction
Site work, fees, furniture, contingency
SUBTOTAL
$1,518,000
3,515,000
2,879,000
$7,912,000
Underground parking
TOTAL
$1,050,000
$8,962,000
June 2001 - The Library Board envisioned funding as a partnership:
· Commitment of City and taxpayers
· Private contributions from foundations and individuals
July 2001 - The Library engaged D.A. Petersen and Associates, Inc., to conduct feasibility
study to evaluate potential for private support.
.
September 2001 -- Community leaders were invited to participate in one of three meetings to
identify appropriate candidates for feasibility study and potential contributors to a
campaign; 40 were selected for interviews, of which 38 agreed.
.
October 2001 - January 2002 -- Thirty-eight interviews were conducted:
· Four Library Board Members
· Nine foundation trustees
· Twenty-four civic leaders
· One development professional
KEY OUTCOMES OF FEASIBILITY STUDY
1. The interviewees identified these image issues:
· Library is an important and comprehensive educational service
· Foundations find that it is important to preserve the quality and values of
community and express strong support for library as integral part of Stillwater
· All but three interviewees believe the library's role as educationallinformational
provider will increase in the future
· Interviewees were unanimous that the library should maintain its independence as
a municipal library and resist integration into the county system
. 2. The interviewees voiced these leadership issues:
· Staff received "high marks" as being experienced, professional, courteous, and
knowledgeable
· One Board member was identified as a proven leader with the experience and
ability to be the driving force behind a campaign with two other Board Members
having name recognition; also, numerous civic leaders have offered to serve on a
fundraising committee
3. The study also found these perceptions ofthe expansion as a philanthropic project:
· Due to limited fund raising activity, it is no surprise that library has not
previously been identified as a "charity of choice"
· Challenges will be (a) to establish the library as a top charitable cause for a
targeted donor constituency and (b) to recruit a steering committee of committed
and effective volunteers who will allocate significant dollars and time to a
campaign
4. Interviewees gave us advice about the Preliminary Case Statement and campaign
feasibility:
· Preliminary Case Statement elicited unanimous support for expansion
.
· Critical issues that must be resolved and included in the final Case Statement are:
.
Case document requires further development of facts and statistics
Case document must include a funding commitment from City
Case document must include a resolution of the parking issue
. Timing is key:
Everyone favored a 2003 launch date
· Interviewees believed our goal can be attained:
Everyone expressed confidence that a reasonable goal was achievable
Campaign steering committee and fundraising counsel are needed
5. Summary:
· Thirty-three of thirty-eight interviewees expressed willingness to contribute to a
library campaign and discussed an approximate range of gift with aggregate
indications of support in a range between $2.7 and $3.0 million
. Twenty individuals are willing to serve in a campaign leadership role
· Majority of interviewees identified others who have the capacity to make
significant donations and provide leadership
. THE BOTTOM LINE:
. D.A. Petersen and Associates recommends that a campaign in the range of $4.0
million be approved and prepared in 2002 and conducted during 2003 and 2004
WHAT'S NEXT?
· City Council and Library Board Adopt Partnership
· Agree on a Parking Proposal
· Library Board of Trustees commits to a $4.0 million campaign goal, contingent of City
funding
· City commits to funding of $5.0 million (including $1.0 million for parking) subject to
Library Board raising $4.0 million
. City and Library Board make commitments in 2002 and agree to 2003-2004 schedule for
fundraising
A 2003 fundraising "launch" requires that campaign be ready by Fall 2002.
One major foundation is requesting a proposal at its spring 2002 meeting.
.
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CENTENNIAL
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Preliminary Case
Document
511 LLWATE R
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PUBLIC LIBRARY
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"The personnel and resources of the Stillwater Public Library have been a wonderful treasure
for our family and the community." - A grateful parent
MISSION STATEMENT
The Stillwater Public Library is a resource we share as a community.
The Library:
· Provides access to a wide range of information and ideas,
creating a gateway to lifelong learning.
· Stimulates and helps satisfy the intellectual life and
curiosity of people of all ages.
· Offers opportunities for pleasure and recreation through
its collections.
· Supports the formal education of children in the history
of our community.
STRATEGIC COMMITMENT
The Stillwater Public Library (SPL) will serve as a center for lifelong
learning providing resources and services to people of all ages in their search for self-
directed personal growth and enrichment. To this end, the library will further
development and improve its services to encourage lifelong habits of reading,
learning, and intellectual curiosity.
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TABLE OF CONTENTS
Mission Statement
Rendering of Proposed Expansion
Table of Contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Library Organization ....,......,..........,..................................2
History ....................,.........................,...................,2
Population Growth . . . . . . . . . . . . . , . . . . . . . . , . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . , . , .3
Serving the Community .......................................................4
The Future Role of Libraries .....,..........................,..................6
The Project . . . . . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Construction Budget .............................,......................... .10
Comparative Budget Estimates. . . . . , . . . . , . . . . . . . . . . . . . . . . , . . , . . . . . . . . . . . . . . . . . .10
Remaining a Municipal Library. . . . . . . . . . , . . . . . . . . . . . . . . , . . . . . . . . . . . . . . . . . . , . . .11
A Partnership .........................,.................................. .12
Centennial Capital Campaign Gift Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Exhibits
Exhibit A - First Floor Plan ............................................ .14
Exhibit B - Lower Floor Plan ........................................... .15
Exhibit C - Building Massing Diagram .................................... .16
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LIBRARY ORGANIZATION:
The Stillwater Public Library (SPL) is a unit of local government as created by the Statutes of
Minnesota and thereby qualifies as a tax-exempt organization under 501(c) (3) ofthe Internal
Revenue Code. SPL is governed by a nine-member Board of Trustees that is appointed by the
Stillwater Mayor and City Council.
HISTORY:
2002 marks the 100th year since the groundbreaking for the Stillwater Public Library. Throughout
Stillwater's rich past, encompassing times of hardship, prosperity and transition the library has
continued to be a provider of services that have enhanced the cultural and educational experiences of
the town residents.
In 1901 Stillwater received two grants from Andrew Carnegie totaling $27,500, the fifth largest
Carnegie grant made to Minnesota. Patton and Miller, a Chicago architectural firm, designed the
building, and the first cornerstone was laid in November of 1902. The new 7,300 square foot facility
opened in December of 1903 with a collection of 8,000 volumes. Stillwater Public Library is one of
only a few Carnegie libraries nationwide that has preserved both its original structure and use over
the years.
In the early 1970's, the population of Stillwater and the surrounding area experienced rapid growth,
and space became a crucial issue for the library due to increased demand for services. The Margaret
Rivers Foundation funded a 5,556 square foot addition that was designed by Ackerman and
Associates of St Paul. In 1987, a major renovation and reorganization took place necessitated by
population growth; the proliferation of library programs; the addition of new material types; the
requirement for handicap accessibility; and the need to redistribute functions within the building.
Public funds provided through the City of Stillwater were used to finance the construction and
renovation.
Meyer, Scherer and Rockcastle, Ltd., of Minneapolis designed the project which won two major
awards, The American Library Association / American Institute of Architects Award of Excellence in
1991 and the Minnesota Society American Institute of Architects Honor Award in 1992, The
Stillwater Public Library has been featured in two national publications, Library Journal (1987) and
American Libraries (1990).
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POPULATION GROWTH:
Although funded entirely by Stillwater property taxes, SPL is heavily used by nine additional
communities, each projected to experience rapid growth during the next decade. Washington County
grew by 31 % from 1990-1999, the fourth fastest growth rate in Minnesota and the 104th fastest
nationwide. The age groups showing the most dramatic growth during that time period were those
5-17, growing at 42%,45-64, growing at 72% and the over 65 population, growing at 40%.
Historically, these groups have proven to be the most frequent users of library services.
The Stillwater area has been in a period of sustained growth for the past decade. Additionally, as
homes are built in the newly annexed portions of the city, the rate of population growth will increase.
The socioeconomic demographic profiles for these housing developments predict that the new
residents are likely to be heavy library users. The Metropolitan Council conducted a study in 2000 on
population growth through 2020. The chart below identifies those growth areas that heavily utilize the
Stillwater Public Library.
PROJECTED POPULATION GROWTH
FOR
STILLWATER PUBLIC LIBRARY SERVICE TERRITORY
Unit 2000 2010 Projected % Increase 2020 Projected % Increase
Population Population 2000-2010 Population 2000-2020
Stillwater 15143 18600 22,8% 19800 30,8%
Stillwater Township 2553 3400 33,2% 4000 56,7%
Oak Park Heights 3957 5150 30,1% 6450 63.0%
May Township 2928 3000 2,5% 3150 7,6%
Baytown Township 1533 2650 72,9% 5000 226,2%
Grant Townshin 4026 4900 21.7% 6150 52.8%
West Lakeland 3547 3450 -2.7% 3900 10.0%
Lake Elmo 6863 8650 26,0% 12500 82,1%
Marine on St Croix 602 800 32,9% 930 54,5%
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SERVING THE COMMUNITY:
Since 1985, library circulation has increased by 41 %. Currently 11,000 Stillwater residents hold
library cards, 73% of total residents. In 2000, 150,000 people from the Stillwater community and
surrounding area entered the library and checked out 233,237 items and people accessed the catalog
from remote locations in excess of 10,000 times. Nearly 4,000 children and parents attended a variety
of family programs; staff answered over 15,000 reference questions; and 330 public gatherings were
held in library meeting rooms. The library's committed staff and volunteers provide highly
personalized and professional services. Whether it's answering questions by phone, assisting a student
with homework assignments or reading to youngsters the library is an important information hub,
expanding the opportunities for learning to people of all ages.
Library Collections:
The library has approximately 70,000 books; 3,500 compact discs and audio tapes; 2,800 videotapes;
and subscriptions to 310 periodicals displayed and archived in its 13,200 square foot building.
Reflecting a commitment to lifelong learning, the library staff provides weekly storytelling and
reading programs for children. The library also delivers materials to the homebound and to nursing
homes and sponsors educational programming and workshops. Access to fast reliable information is
the great equalizer in today's world, and it is important to the empowerment and quality of life of
individuals and communities. The Stillwater Public Library provides around the clock access to the
library's computer catalog and reference materials that literally places learning at a person's fingertips
24 hours a day.
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Partnering with Schools and Families:
"I mostly go to the library for fun. Like when I was little, I went to story-time and never wanted to
leave; it was so much fun. I think the library is cool because it's the only place that's good in
many things."
- A fourth grade student ~ view
The Stillwater Public Library is a vital community resource, working with over 40 agencies,
organizations and businesses within the community to provide resources and public programming.
The single largest collaborator is Independent School District 834. Through programs such as: the
Early Childhood Family Education Program, which strengthens the parent/child relationship through
reading; the Learning Readiness Program; and the Young Authors Program, the library opens the
world of books and learning to adults and young people alike. Through the Summer Reading Program,
library staff works with youngsters to establish reading goals and to select books commensurate with
the individual's reading level.
Recently SPL staff obtained a grant from the state to support the school district's efforts to upgrade
the databases for the junior and senior high schools. The success of this project allows the community
and the student electronic access to school library catalogs and greatly enriches the educational
experience for boys and girls of high school age.
Working with the County:
Conscious of cost, SPL has a contract with the Washington County Library for the joint development
and provision of services. The libraries have developed a centralized catalog of holdings that keep
infrastructure costs for SPL to a minimum. The county also provides certain services to the city for a
fee. These include cataloging, the processing of materials, delivery and automated services. The
relationship also allows SPL to participate in MELSA, the regional library system that provides for
reciprocal borrowing.
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THE FUTURE ROLE OF LIBRARIES:
Public Libraries are gearing up for their vital role in an increasingly connected and information-
driven world. Community leaders recognize that the task will require public and private partnerships
to adequately support these important institutions. In recent years, numerous communities, both large
and small, have invested in building projects or major renovations to house new or expanded services
and collections to better meet the emerging need for both current and broader choices of materials. To
carry out this significant transformation, public libraries are:
· Incorporating new technologies such as on-line catalogs and reference materials and computer
links to remote sites in the community.
· Diversifying collections to include materials in different formats.
· Diversifying services to include information searches on the Internet, technical assistance for the
library's computer users, automated telephone renewal and other on-line services.
· Serving a more diverse constituency.
Currently only 15% of American households have computers with online access. Although the
Internet provides public access to information often it is expensive, unreliable and difficult to locate.
In contrast libraries provide both access and reliable information at no charge. Equipped with books,
periodicals, off-line electronic databases and online services and staffed by professionals, the library
is still a community's best source of information.
The increased reliance on computers and constantly changing databases creates both the need for
more space and training for the public and staff alike. In addition, libraries are faced with
maintaining and storing multiple formats i.e" books on tape, books on CD, video tapes, DVD'S as well
as more traditional materials such as books, periodicals etc.
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THE PROJECT
Preserving an Architectural Treasure:
America's Carnegie libraries are rapidly becoming endangered species replaced by larger impersonal
structures that fail to invoke hospitality and a sense of community. Of the 1,689 Carnegie libraries
built, only 772 are still in use as public libraries, and nearly 300 have been razed. Many of these
institutions have in some instances met their fate due to the lack of land for expansion, urban renewal
or simply changing fashion. Stillwater has not succumbed to expediency, instead remaining steadfast
in its resolve to preserve its cultural centerpiece.
The library, the oldest city owned building, is a civic legacy and has been a recognized symbol of
Stillwater for a full century. During its history, several renovations have blended the old with the new,
successfully preserving the library's warmth, elegance, and architectural integrity. The Stillwater
Public Library is a beautiful example of the Beaux Arts architectural style, (used frequently in
Carnegie projects), that includes a majestic stone columned entrance, handmade stained glass
windows, ornate mosaic floors and elegant oak mantled fireplaces. The pillared and domed rotunda
reverberates the timeless reverence bestowed upon this institution of learning.
Strengthening Services and Programs:
The time has again arrived when expansion and renewal are required if the library is to remain a
valued city asset and meet the ever increasing demands of its residents and neighboring communities.
To fulfill its mission, SPL must develop collections and provide the facility that meets the population's
varied learning styles. The shortage of adequate space to accommodate library users and display
materials has reached critical proportion. Limited space has forced staff to maintain a " one book in,
one book out" policy that compromises both the quality and depth of the collections. Also, the
meeting room, used by residents of Stillwater over 330 times last year for various functions is at risk.
Archived collections and new materials will displace this public area if more space is not provided.
The quality of the space is as important as the square footage. It must be flexible, easily maintained
and suited to modern library practices. It should offer comfort and have appropriate amenities. The
renewed library should have a sense of dignity and character that befits such an integral part of the
community and be in keeping with the original architectural design.
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The Stillwater Public Library will require an additional 19,000 square feet of space for the projected
increase in programs and to accommodate the civic organizations, institutions and businesses that
utilize the meeting facilities. For efficiency and quality of service to the public, the local history
collections will be integrated into the operation of the Information Desk. The aging population in
Washington County is growing and will require more outreach programs that take services to other
locations. SPL will require space for the creation and implementation of these programs.
A successful project will increase the library's size from 13,200 to 32,200 square feet to accommodate
a 75% increase in the collections, a doubling of computer tenninals, additional meeting rooms and
larger reference areas. Individual seating will increase by 72%, eliminating the overlap of functions
that have proven to be distracting and irritating to library patrons. The addition of a group study area
offers dedicated space for school age kids to congregate and prepare homework assignments,
providing them the benefit of a collaborative learning experience. A new storytelling room will house
the toddler and bedtime programs that stimulate the imaginations of children, ages 3-8, exposing them
to the wonders of the written word.
In addition, a terrace is planned that would be built on the upper level off the back of the library. This
outdoor area will be the most spectacular public space in Stillwater. It will provide superb river views
and serve as a quiet retreat for patrons wishing to take a time-out or browse the library collections.
This added public area will be ideally suited for public and private functions, creating yet another
dimension to this unique city resource. Included in this project are long overdue improvements to the
existing building. These include a complete upgrade of the HVAC system, a new roof and the rewiring
the entire facility. (See floor plan Exhibits A, B and C.)
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Project Planning and Needs Assessment:
Over the past two years, the Stillwater Public Library Board of Directors and staff, with the support of
the City Council, formulated a strategic plan that supports a mission of meeting the broader
community's learning needs. In 2000, David R. Smith, a nationally recognized library consultant, was
hired to evaluate the space and resource requirements for SPL. A thorough evaluation that included
usage, population growth and current and future community needs was conducted in conjunction with
an architectural review of the facilities condition. It was determined that the library had an immediate
need for 10,000 square feet in order to meet existing demand and a need for an additional 9,000
square feet to adequately serve the community of Stillwater through 2020.
These recommendations are modest when compared to similar libraries in the region. And they are on
the conservative side of national standards for public libraries in communities the size of Stillwater.
The Board has conducted regional peer comparisons to help verify the expected level of construction
for the renewed library, These comparisons have helped confirm the direction and priorities of
this project.
The Board considered at length a number of options for providing adequate facilities for the library,
These options included branch and kiosk strategies that were rejected because of patron preference,
increased staffing costs, logistical difficulties and high construction costs per square foot. Studies
determined that the existing site remains the most widely supported and appropriate place for the
library's home, A recent survey showed that 64% of users supported higher property taxes to fund
library services and 85% favored the expansion of the existing building over the construction of a
new facility.
Addressed in this study was the question of adequate parking for both the current and expanded use
of the library. Both "onsite" and "offsite" options are proposed as potential remedies to the parking
problem. They are as follow:
· Onsite- Due to limited space, parking would have to be underground. Two levels of parking would
be constructed to meet library needs, and serve the needs of the community and local businesses.
However, the cost would be substantial, and the board would not be able to recommend this option
without substantial outside funding.
· Off site- This option benefits the library and downtown area as well. Funding improvements to an
existing parking lot north of City Hall would increase capacity at a substantially lesser cost than
the proposed underground parking.
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CONSTRUCTION BUDGET:
Preliminary budgets have been completed based on the projected square foot requirements. It is
important to note that this budget is for planning purposes only and does not reflect an actual
contractor's bid. Architectural documents and cost estimates will be developed concurrently allowing
for constant feedback on both design and fiscal planning. To provide a framework of reference for this
renewal! expansion project, a Greenfield scenario (new construction) has been developed. An
appropriate vacant parcel of land was identified and its listing price coupled with the cost per square
foot numbers of recent local construction projects were used to develop cost comparisons.
COMPARATIVE BUDGET ESTIMATES:
REVITALIZATION OF CURRENT SITE
Item Area CostlS.F. Estimated Cost
Renovation of 13,200 $115.00 $1,518,000
Historic Structure
New Construction 19,000 $185.00 $3,515,000
Site Work Allowance $500,000
Construction Costs $5,533,000
Fees, Testing, $1,825,890
Furniture, and
Equipment
Contingency@ 10% $553,300
Subtotal $7,912,190
Underground Parking
(50 spaces) 50 $21,000 $1,050,000
$8,962,190
NEW CONSTRUCTION:
Item Area Cost1S.F. Estimated Cost
Land Purchase 63,496 $5.50 $349,228
New Construction 32 500 ~165.00 ~5 362 500
Site Work Allowance $750,000
Subtotal $6,461,728
Fees, Testing,
Furniture $2,132,370
Contine:encv@ 10% $646.173
Total $9,240,271
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REMAINING A MUNICIPAL LIBRARY:
The two questions that arise each time the library faces a sizable project are, "Why is SPL
independent of the county system?" and "Why can't Washington County pay for the project?" A
merger was seriously investigated, discussed and rejected. spr;s Board of Directors is aware that
larger organizations can benefit from economies of scale where smaller entities cannot. SPL has
addressed this issue by contracting with the county library system to participate in shared quantity
discounts, professional services and certain database technologies,
In addition, SPL Board of Directors has weighed the benefits and limitations of a merger with the
county. As the Stillwater Public Library was created by referendum, it would require like action to
change its status and become a county program. Also, it would require special legislation to set aside
some features of state statute in order for Stillwater residents to see any tax savings from such a
merger.
The library board also feels it is better able to make policy for Stillwater's unique characteristics than
is the Washington County Library Board. As examples, there are fundamental differences in service
philosophies and service provision that include children's services, local histories, community
involvement and the preservation of the historic library facility. Indeed, there is reason to believe that
as a branch of the WCL, space needs would be resolved by a new building away from the city center.
In the final assessment, the Stillwater Board of Directors believes that the current relationship
embodies the best of both worlds: economies of scale created through collaboration with WCL; and
the ability to better meet the cultural, social and educational needs of the community preserved
through autonomy.
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A PARTNERSHIP:
The Stillwater Public Library building was founded with private funding and over the years has been
sustained and expanded through a combination of public and private partnerships. If this proposed
project is to succeed, it will require the broad commitment of city government, the taxpayers and
private contributors. The rapid growth of the Stillwater area coupled with the demands for public
funds to repair an aging infrastructure has pushed the limits of the city's financing capacity.
During recent meetings with city government officials, it became evident that without the assistance of
private funding, this project in all likelihood would be delayed for at least seven to eight years,
perhaps indefinitely. If postponed, the construction costs will increase significantly, and the facility,
staff and collections will not be able to keep pace with the ever-increasing demand. Although the city
can not make a specific financial commitment at this time, there is clear indication that should the
library succeed in identifying significant philanthropic support, it is likely the project would receive
the required financial backing from the city and in a timely fashion.
Friends @ Stillwater Public Library, a group consisting of contributors and volunteers to SPL, and the
Margaret Rivers Foundation provided a portion of the funding needed to conduct the preliminary
planning and assessment for a capital campaign. D. A. Petersen Associates Inc. has been hired to
prepare written materials describing the project and to conduct a feasibility study. Should the Board
of Trustees elect to move forward with a campaign, professional counsel will be used to develop the
strategic plan and a Capital Campaign Steering Committee recruited to spearhead the fund raising
activities.
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STILLWATER PUBLIC LIBRARY
CENTENNIAL CAPITAL CAMPAIGN
GIFT TABLE
$5 Million
Prospects Gifts Average Size Total Cumulative Total
:; 1 ~7E;0 (1(1(1 lie '7 ~(I (1(1(1 ~7E;0 (10(1
5 1 $500,000 $500,000 $1,250,000
10 2 $300,000 $600,000 $1,850,000
15 3 $250,000 $750,000 $2,600,000
25 5 $100,000 $500,000 $3,100,000
32 8 $75,000 $600,000 $3,700,000
36 9 $50,000 $450,000 $4,150,000
48 12 $25 000 $300.000 $4.450.000
44 22 $10,000 $220,000 $4,670,000
60 41 $5,000 $205,000 $4,875,000
100 75 $1,000 $75,000 $4,950,000
Many Many Below $1,000 $50,000 $5,000,000
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I. Exhibit A
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I PROPOSED
FIRSf FLOOR PLAN
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Non-Print
I Staff/
Service
0 Magazines
I Periodicals
.. CI
I Circulation
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1.._ _ .)
0 b
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Entry ( , Terrace
...-....
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I Adult Adult
Fiction Fiction
I p
I n Meeti n9/
Conference
Rooms
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Exhibit B
PROPOSED
LOWER LEVEL FLOOR PLAN
Staff/
Service
e::=::t C::::l
Service
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~
Young Group
Adult Study
St. Croix
Collection
Rest
Rooms
Stair
Dock
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Reference
Non-Fiction
Staffj
Service
Children's
Area
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Exhihit C
PROPOSED
BUILDING MASSING DIAGRAM
Historic Core
Remains Unaffected
French Doors, Windows
Throughout New Work
~,
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"..... \
.; '" '" Optional Parking Level
./
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Windows Throughout
MASSING-VIEW FROM SOUTHEAST
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~ '"
· Memo
To:
From:
Date:
Subject:
Mayor and City Council 111 /'
Steve Russell, Community Development Director r ......
May 3, 2002
Update and Time Extension for Purchase of Territorial Prison Site
Attached is a report updating the Council on progress for sale and development of the Territorial
Prison Site, Good progress has been made in understanding the site and refining the original
development concept. So far, the prospective developer have spent almost $100,000 in fees to
examine site conditions, Groundwater and archeological resource studies are being prepared to
address potential environmental issues and assist in managing groundwater.
The update report requests an eight month extension to allow for plan preparation and review,
grant participation and housing financing,
. As proposed, the site would be sold to the developers January 2003 with start of construction
April 2003. Brian Sweeney, from Territorial Place LLC, will be present at the Council meeting
to present the information and answer any questions,
A preliminary contract for private development has been prepared by the City Attorney to
formalize the agreement between Territorial LLC and the City.
Recommendation: Acceptance of report and approval of agreement.
Attachments: Letter of May 1, 2002 and preliminary contract for redevelopment.
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Execution Draft
May 7,2002 .
PRELIMINARY CONTRACT
FOR
PRIVATE REDEVELOPMENT
OF THE TERRITORIAL PRISON SITE
BETWEEN
THE CITY OF STILLWATER, MINNESOTA
AND
TERRITORIAL PLACE, LLC.
A MINNESOTA LIMITED LIABILITY COMPANY
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This document was drafted by:
David T, Magnuson
Magnuson Law Firm
333 North Main Street, #202
P,O, Box 438
Stillwater, MN 55082
651/439-9464
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T ABLE OF CONTENTS
ARTICLE 1 DEFINITIONS. ,..."..,.'.,... ..'. ....... ......... ...... ....,... ,..........,'.. ...............,..,....... ...., ......".. 2
Section 1.1, Definitions.., ........, ,....,..... .....,..",.. ........'.....,.. .....,.......... .............,.."....,"'..". .....'...., 2
ARTICLE 2 REPRESENTATIONS AND WARRANTIES.......................................................... 3
Section 2.1, Representations by the City, .................................................................................., 3
Section 2.2. Representations and Warranties by the Redeveloper.............................................. 3
ARTICLE 3 CONVEYANCE OF REDEVELOPMENT PROPERTy......................................... 4
Section 3,1. Conveyance of Redevelopment Property...........................,.................................... 4
Section 3,2, Time of Conveyance, .."..,.."..........,...."......" ......,'.... ......., ...."",..",........",..,..,'...... 4
Section 3.3, Consideration, ',...",..,....,.."..,......",.. .......,..""",....,....,..,.........,.""..,..",..",....."""" 5
Section 3 ,4, Title,..,..,.."....,..."....,..........,..,.. .......,...."..,.....""..",....,.,.."",....."...."..",.."""..,."., 5
Section 3.5, Additional Conditions Precedent to City Actions.................................................., 5
Section 3,6, Limitation on City Obligations, ..............,...........,........,.........................................,6
ARTICLE 4 REAL PROPERTY TAXES AND ASSESSMENTS .............................................., 6
Section 4,1, Real Property Taxes, ............... ...... ..................................................... ..... ..............., 6
ARTICLE 5 FINANCING""."""",.... ...... ............,..,..,.....,..",....".."".., ....,..'..', ....."..,.,"'....'""",.. 6
Section 5 ,1, Financing"""",.."......,.,..".... ........, .............. .........,.,....,...... .....,..".....,...",.......,......' 6
Section 5,2, Limitation Upon Encumbrance of Property..........................................................., 6
ARTICLE 6 PROHIBITIONS AGAINST ASSIGNMENT AND TRANSFER .........................., 7
Section 6.1, Representation as to Redevelopment. ..................................................................... 7
ARTICLE 7 EVENTS OF DEFAULT...... .......................... ........................ .............,.... ................, 7
Section 7,1. Events of Default Defined, ........................................................,..........................., 7
Section 7,2, Remedies on Default.......,......,...."..,....".. ............",....".."".,.........",......,..".."......, 8
Section 7,3, No Remedy Exclusive,..,..,..",.., ....,."".." ......".........".."",.."""".".......""".."....,.., 8
Section 7.4, No Additional Waiver Implied by One Waiver. ..................................................... 8
ARTICLE 8 ADDITIONAL PROVISIONS... ........ ........ ........,.................................... ....... ........... 8
Section 8,1, Conflict of Interests; City Representatives Not Individually Liable, ..................... 8
Section 8,2, Equal Employment Opportunity. ..... ...................... ...................... ................... ........ 8
Section 8,3, Provisions Merged With Deed.......... ,.............................. ......... .............................' 8
Section 8.4, Titles of Articles and Sections, ............................................................................... 9
Section 8,5, Notices and Demands, ................................... ...... ......................................... ....'...., 9
Section 8,6. Counterparts".,..",..,.,.."..""".,..."...",.,..........".."..,...."".........",."..,..,.,.,..."",..".., 9
(i)
PRELIMINARY CONTRACT FOR PRIVATE DEVELOPMENT
THIS AGREEMENT, effective the 7th day of May, 2002, between THE CITY OF
STILL WATER (the "City"), a home rule charter city of the State of Minnesota, having its
principal offices at 216 North 4th Street, Stillwater, Minnesota 55082, and TERRITORIAL
PLACE, LLC. (the "Redeveloper"), a Minnesota limited liability company, c/o The Sweeney
Group, 6 West 5th Street, Suite 700, St. Paul, Minnesota 55102,
WITNESSETH:
WHEREAS, the City is a home rule charter city organized and existing pursuant to the
Constitution and laws of the State of Minnesota and is governed by the Council of the City; and
WHEREAS, pursuant to the Municipal Development Districts Act, Minn, Stat. ~469.124-
469,134, as amended, the Council is authorized to establish development districts in order to
provide for the development and redevelopment of the City; and
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WHEREAS, the Council of the City has established a development program (the
"Program") pursuant to the Municipal Development Districts Act; and has established a
development district (the "Development District") pursuant to the Municipal Development
Districts Act; and has established Tax Increment Financing District No, 7 (the "Financing
District") and a Tax Increment Financing Plan (the "Plan") also pursuant to the enabling statutes
of the State of Minnesota; and .
WHEREAS, the major objectives of the Council in establishing the Development District
are to: remove, prevent, or reduce blight, blighting factors, causes of blight, or the spread of
blight and deterioration; eliminate unsafe structures and conditions; provide land for needed
public parking, utilities, and facilities; remove incompatible land uses, eliminate obsolete or
detrimental uses; and assemble land for redevelopment; and
WHEREAS, in order to achieve the objectives of the Program and Plan the City has
acquired certain real property located in the District (the real property is more particularly
described in Schedule A to this Agreement), and has determined to sell the real property to the
Redeveloper on the condition that the Redeveloper construct the Minimum Improvements
thereon; and
WHEREAS, the City believes that the development and redevelopment of the
Development District pursuant to this Agreement, and fulfillment generally of the terms of this
Agreement, are in the vital and best interests of the City and the health, safety, and welfare of its
residents, and in accord with the public purposes and provisions of applicable federal, state and
local laws under which the Program is being undertaken, and;
NOW, THEREFORE, in consideration of the premises and the mutual obligations of the
parties hereto, each of them does hereby covenant and agree with the other as follows:
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ARTICLE 1
Definitions
Section 1,1,
from the context:
Definitions, In this Agreement, unless a different meaning clearly appears
1.1.01. "Act" means the Municipal Development Districts Act, Minn, Stat.
~469.124 et seq., as amended,
1.1.02. "Agreement" means this Agreement, as the same may be from time to
time modified, amended, or supplemented,
1,1,03, "City" means the City of Stillwater, Minnesota.
1,1,04, "Construction Plans" means the plans, specifications, drawings and related
documents for the construction work to be performed by the Redeveloper on the
Redevelopment Property which (a) are the plans, specifications, drawings and related
documents which are submitted to the building inspector of the City, and (b) must include
at least the following: (1) site plan; (2) foundation plan; (3) floor plan for each floor; (4)
elevations (one side); (5) facade and landscape plan; and (6) such other plans or
supplements to the foregoing plans as the City may reasonably request.
1.1.05, "County" means the County of Washington, Minnesota,
1.1.06, "Development District" means Municipal Development District No, 1
created by the City.
1.1.07, "Event of Default" means an action by the Redeveloper described III
Section 7 of this Agreement.
1,1.08, "Minimum Improvements" means the improvements to be constructed by
the Redeveloper on the Redevelopment Property, as detailed in the construction plans,
1.1.09, "Park Parcel" means that Property, legally described as Lot 2, Block One,
Territorial Prison Addition, Washington County, Minnesota,
1,1,10, "Program" means the development program approved by the City in
connection with the creation of the Development District, as it may be amended or
modified,
1,1,11, "Redeveloper" means Shaw-Lundquist Associates Inc., a Minnesota
corporation.
1,1.12, "Redevelopment Property" means Lot 1, Block One, Territorial Prison
Addition, Washington County,
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1.1.13. "Redevelopment Property Deed" means the Deed in Schedule B of this .
Agreement, to be used to convey the Redevelopment Property from the City to the .
Redeveloper,
1.1,14, "State" means the State of Minnesota,
1,1,15. "Unavoidable Delays" means delays which are the direct result of strikes,
other labor troubles, fire, unreasonable weather, floods or other casualty to the Minimum
Improvements litigation commenced by third parties which, by injunction or other
similar judicial action, directly results in delays, or acts of any federal, state or local
governmental unit (other than the City) which directly result in delays.
ARTICLE 2
Representations and Warranties
Section 2,1, Representations by the City, The City makes the following
representations as the basis for the undertaking on its part herein contained:
2,1.01. The City is a charter city of the State with all the powers of a charter city
duly organized and existing under the laws of the State,
2,1.02, The City has created, adopted and approved the Development District in
accordance with the terms of the Act.
2,1.03. The City has acquired the Redevelopment Property in accordance with the .
Plan and this Agreement and will sell and convey the Redevelopment Property to the
Redeveloper upon which the Redeveloper will construct the Minimum Improvements,
2,1,04, The City has adopted a Business Subsidy Policy as required by Minn,
Stat. ~ 116J,993 et seq,
Section 2.2, Representations and Warranties by the Redeveloper. The Redeveloper
represents and warrants that:
2.2.01. At such time or times as will be required by law, the Redeveloper will
have complied with all applicable local, state and federal environmental laws and
regulations. As of the date of execution of this Agreement, the Redeveloper has received
no notice or communication from any local, state or federal official that the activities of
the Redeveloper or the City in the Development District may be or will be in violation of
any environmental law or regulation, As of the date of execution of this Agreement, the
Redeveloper is aware of no facts the existence of which could cause the Redevelopment
Property to be in violation of any local, state or federal environmental law, regulation or
review procedure or which would give any person a valid claim under the Minnesota
Environmental Rights Act.
2,2.02, Neither the execution and delivery of this Agreement, the consummation
of the transactions contemplated hereby, nor the fulfillment of or compliance with the .
terms and conditions of this Agreement is prevented, limited by or conflicts with or
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results in a breach of, the terms, conditions or provisions of any corporate restriction or
any evidences of indebtedness, agreement or instrument of whatever nature to which the
Redeveloper is now a party or by which it is bound, or constitutes a default under any of
the foregoing,
2.2,03. The Redeveloper agrees that it will indemnify, defend, and hold harmless
the City, its governing body members, officers, employees, agents and contractors, from
any and all claims or causes of action, of whatsoever nature, arising or purportedly
arising out of the actions of the Redeveloper, its officers, employees, agents or
contractors in connection with this Agreement or the construction, installation, ownership
or operation of the Minimum Improvements.
ARTICLE 3
Conveyance of Redevelopment Property
Section 3.1, Conveyance of Redevelopment Property, The City agrees that it will
convey the Redevelopment Property to the Redeveloper pursuant to Article 3 of this Agreement
if the following conditions are first satisfied with respect to the Minimum Improvements to be
constructed thereon:
3,1.01. the Redeveloper is not then in default under this Agreement;
3,1.02. the conditions set forth at Section 3,5 have been satisfied or waived in
writing;
3,1.03. the Redeveloper has found title to the redevelopment property to be
marketable,
Section 3,2, Time of Conveyance.
3.2.01. If no Event of Default has occurred (or if an Event of Default has occurred
but has been cured), the City will execute and deliver to Redeveloper the Redevelopment
Property Deed on the earlier of:
3.2.01.A
the conditions set forth in Section 3,5 have been satisfied;
3,2.01.B
January 31, 2003; or
3.2,01.C
on such other date as the City and the Redeveloper agree in
writing.
3,2,02, Unless otherwise agreed by the City and the Redeveloper, the execution
and delivery of all deeds and the payment of any purchase price will be made at the
principal offices of the City,
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Section 3.3. Consideration,
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3.3,01. The price to be paid to the City by the Redeveloper in exchange for the
Redevelopment Property Deed, at the time and date of conveyance, will be $875,000 in
United States currency, in cash or by wire transfer, or upon such other terms and parcel
release condition that are agreed upon by the parties in writing,
Section 3.4. Title,
3.4.01. The City agrees that it will, on or before the date that the City delivers the
Redevelopment Property Deed, review the state of title to the property and take any
action reasonably necessary to render title to the parcel marketable,
3.4.02, The City will voluntarily take no action to encumber title to any parcel of
the Redevelopment Property between the date of this agreement and the date on which
the Redevelopment Property Deed for the parcel is executed by the City and delivered to
the Redeveloper.
3.4,03, Reservation of Park Parcel. The City will reserve the Park Parcel for
municipal and city uses,
Section 3.5, Additional Conditions Precedent to City Actions. Without limiting any
other provision of this Agreement, the City will not be obligated to deliver the Redevelopment
Property Deed unless and until the following conditions have been satisfied with respect to the .
Redevelopment Property and the Minimum Improvements to be constructed thereon, all of
which must be satisfied or waived in writing by January 31,2003,
3,5,01. The Redeveloper has funded mortgage financing or shown sufficient
equity infusion to the satisfaction of the City sufficient for construction of Phase I of the
Minimum Improvements and a financing plan satisfactory to the City for eventual build-
out of all phases of the Minimum Improvements.
3.5.02, The Redeveloper has submitted to the City executed binding construction
contracts that will provide for construction of Phase I of the Minimum Improvements
within the time frames specified for the construction in this Agreement.
3.5,03. The Redeveloper has received with regard to the Minimum Improvements,
a design permitting Planned Unit Development permit and building permit as required by
Heritage Preservation Committee ("HPC"), the City Planning Commission, the Stillwater
Community Development Director, the Building Official, the City Engineer, the City
Council.
3,5,04, The Redeveloper and the City have executed a final Development
Agreement for all phases of the Minimum Improvements, including a schedule for
completing each phase, a provision providing security to the City that all phases will be
constructed according to the approved plans and according to the approved schedule.
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Section 3,6, Limitation on City Obligations,
3,6,01. In no event will the City be obligated to expend any more funds than
expressly described in this agreement.
3,6,02, In the event that the Redevelopers are not entitled to a conveyance by
April 1, 2002, this agreement will be void and any sums paid to the City in the way of
earnest money or other fees are forfeited,
3,6.03, The City makes no warranty that the buildings on the property are or can
be made habitable or fit for re-use. The buildings are conveyed "as is" with the
Developer assuming all risks with regard to the fitness for its purpose,
ARTICLE 4
Real Property Taxes and Assessments
Section 4,1, Real Property Taxes,
4,1.01. Real estate taxes due and payable in the year of closing will be payable
pro-rata by the parties based on the date of closing,
4,1,02, Special assessments for public work, pending or levied, prior to the date of
closing will be paid by the City,
4,1.03, The Redeveloper must pay when due all real property taxes payable with
respect to the Redevelopment Property including installments for special assessments
payable therewith and thereafter.
ARTICLE 5
Financing
Section 5.1. Financing,
5,1.01. The Redeveloper must have submitted prior to conveyance of the
Redevelopment Deed evidence of a commitment for financing or equity infusion that is
deemed by the City to be sufficient for construction of the Minimum Improvements as
required by this Agreement.
Section 5,2, Limitation Upon Encumbrance of Property, Prior to the conveyance of the
Redevelopment Deed, neither the Redeveloper nor any agent or contractor will engage in any
financing or any other transaction creating any mortgage or other encumbrance or lien upon the
Redevelopment Property, whether by express agreement or operation of law, or suffer any
encumbrance or mechanic or materialman lien to be made on or attach to the parcel.
Section 5.3, In the event that the Redeveloper is not entitled to a conveyance by
reason of an event of default and liens exist or are filed subsequent to a default, the Redeveloper
agrees to indemnify the City, defend and hold the City harmless for any such lien for work
authorized, contracted for, or ordered by the Redevelopers,
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ARTICLE 6
Prohibitions Af!ainst Assif!nment and Transfer
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Section 6,1, Representation as to Redevelopment. The Redeveloper represents and
agrees that its purchase of the Redevelopment Property, and its other undertakings pursuant to
the Agreement, are, and will be used, for the purpose of redevelopment of the Redevelopment
Property and not for speculation in land holding. The Redeveloper further recognizes that, in
view of (a) the importance of the redevelopment of the Redevelopment Property to the general
welfare of the City; (b) the public aids that have been made available by the City for the purpose
of making the redevelopment possible; and (c) the fact that any act or transaction involving or
resulting in a significant change in the identity of the parties in control of the Redeveloper or the
degree of their control is for practical purposes a transfer or disposition of the property then
owned by the Redeveloper, the qualifications and identity of the Redeveloper are of particular
concern to the City. The Redeveloper further recognizes that it is because of the qualifications
and identity that the City is entering into the Agreement with the Redeveloper, and, in doing so,
is further willing to accept and rely on the obligations of the Redeveloper for the faithful
performance of all undertakings and covenants hereby by it to be performed,
ARTICLE 7
Events of Default
Section 7,1, Events of Default Defined, The following are "Events of Default" under
this Agreement and the term "Event of Default" means, whenever it is used in this Agreement
(unless the context otherwise provides), anyone or more of the following events: .
7,1.01. Failure to cure any charge or lien described in Section 5.2 within 30 days
of its perfection,
7,1.02, Failure by the Redeveloper to satisfy all conditions precedent as set forth
in Section 3,5 action by January 31,2003,
7.1,03, Failure by the Redeveloper to observe or perform any covenant, condition,
obligation or agreement on its part to be observed or performed hereunder, including, but
not limited to a violation of any condition of approval required by Section 3,5 of this
Agreement.
7,1,04, The Redeveloper:
7,1.04,A
files any petition in bankruptcy or for any reorganization,
arrangement, composition, readjustment, liquidation,
dissolution, or similar relief under any state or federal
bankruptcy law;
7,1.04.B
makes an assignment for the benefit of its creditors;
7,1.04,C
admits in writing its inability to pay its debts generally as
they become due; or
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7,1.04,D
is adjudicated bankrupt or insolvent.
Section 7,2, Remedies on Default. Whenever any Event of Default referred to in
Section 7 of this Agreement occurs, the City may take anyone or more of the following actions:
7.2,01. Suspend its performance under the Agreement and refuse to deliver the
Redevelopment Deed,
7.2.02, Terminate this Agreement.
7.2,03, Take whatever action, including legal or administrative action, which may
appear necessary or desirable to the City, including any actions to collect any payments
due under this Agreement, or to enforce performance and observance of any obligation,
agreement, or covenant of the Redeveloper under this Agreement,
Section 7,3, No Remedy Exclusive, No remedy conferred upon or reserved to the City
is intended to be exclusive of any other available remedy or remedies, but each remedy is
cumulative and is in addition to every other remedy given under this Agreement or now or
hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or
power accruing upon any default will impair any right or power or may be construed to be a
waiver thereof, but any right and power may be exercised from time to time and as often as may
be deemed expedient.
Section 7.4, No Additional Waiver Implied by One Waiver. In the event any
agreement contained in this Agreement should be breached by either party and thereafter waived
by the other party, such waiver will be limited to the particular breach so waived and will not be
deemed to waive any other concurrent, previous or subsequent breach hereunder.
ARTICLE 8
Additional Provisions
Section 8,1, Conflict of Interests; City Representatives Not Individually Liable, No
member, official, or employee of the City will have any personal interest, direct or indirect, in
the Agreement, nor will any such member, official, or employee participate in any decision
relating to the Agreement which affects his personal interests or the interests of any corporation,
partnership, or association in which he is, directly or indirectly, interested, No member, official,
or employee of the City will be personally liable to the Redeveloper, or any successor in interest,
in the event of any default or breach by the City or for any amount which may become due to the
Redeveloper or successor or on any obligations under the terms of the Agreement, except in the
case of willful misconduct.
Section 8,2, Equal Employment Opportunity. The Redeveloper, for itself and its
successors and assigns, agrees that during the construction of the Minimum Improvements
provided for in the Agreement it will comply with all non-discrimination and affirmative action
requirements applicable under any state, federal or local law, ordinance or regulation,
Section 8,3, Provisions Merged With Deed, The provisions of this Agreement are
intended to and will be merged with the Deed transferring any interest in the Redevelopment
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Property and the obligations of the Redeveloper will be appurtenant and will run with and bind ..
the land,
Section 8.4, Titles of Articles and Sections. Any titles of the several parts, Articles,
and Sections of the Agreement are inserted for convenience of reference only and will be
disregarded in construing or interpreting any of its provisions,
Section 8.5, Notices and Demands, Except as otherwise expressly provided in this
Agreement, a notice, demand, or other communication under the Agreement by either party to
the other will be sufficiently given or delivered if it is dispatched by registered or certified mail,
postage prepaid, return receipt requested, or delivered personally; and
8,5.01. in the case of the Redeveloper, is addressed to or delivered personally to
the Redeveloper c/o Brian Sweeney, The Sweeney Group, 6 West 5th Street, Suite 700,
St. Paul, Minnesota 55102; and
8.5,02, in the case of the City, is addressed to or delivered personally to the City
at 216 North 4th Street, Stillwater, Minnesota 55082;
or at another address with respect to either party as that party may, from time to time, designate
in writing and forward to the other party as provided in this Section,
Section 8,6, Counterparts. This Agreement is executed in any number of counterparts,
each of which will constitute one and the same instrument.
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IN WITNESS WHEREOF, the City has caused this Agreement to be duly executed in its
name and behalf and its seal to be hereunto duly affixed and the Redeveloper has caused this
Agreement to be duly executed in its name and behalf on or as of the date first above written,
CITY OF STILLWATER
By
Jay L. Kimble, Its Mayor
ATTEST:
Diane F, Ward, Its City Clerk
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TERRITORIAL PLACE LLC,
a Minnesota limited liability company
By
Its
STATE OF MINNESOTA )
) ss,
COUNTY OF WASHINGTON )
On this day of , 2002, before me, a Notary Public within and for
said County, appeared Jay L. Kimble, and Diane F, Ward, to me personally known who, being
duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument
and that this instrument was signed as the free act and deed of the CITY OF STILL WATER,
Minnesota, a Minnesota municipal corporation,
Notary Public
ST ATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this _ day of ,
2002, by , the , duly authorized
agent for the Redeveloper, TERRITORIAL PLACE LLC.
Notary Public
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Territorial Flace) LLC
6 West 5th Street, Suite 700
Saint F aul, MN 55 102
651.22).2860
651.22+.8)28 tax
May 1, 2002
Mr. Steve Russell
Community Development Director
City of Stillwater
City Hall
216 North 4th Street
Stillwater, MN 55082
Dear Steve:
This letter will update you on the status of Stillwater's historic Territorial Site
development. Cognizant of the fact that the Preliminary Contract between the City and
Shaw-Lundquist called for purchase of the site in April 2002, we are asking for a timeline
extension, from the City, for a one year period - due to the following:
1. During an extensive due diligence period, we identified three areas requiring
environmental clean-up that may qualifY for environmental grants from the state's
Department of Trade and Economic Development (DTED) and the Met Council-- thus
potentially reducing the amount ofTIF needed from the City, These three areas are:
· Hazardous materials for the existing buildings
. Storm water relief
· Mediation of ground water contamination
In addition, in our discussion with Met Council officials, we believe we have an
opportunity to secure a Livable Communities Grant from them for this project, which
wouldn't be available until later in 2002.
Although the City has submitted, with our assistance, a May 1, 2002 Investigation Grant
to DTED, we must wait until the November 1st grant submission to ask for the actual
clean-up monies. Any clean-up work done prior to the date of submission cannot be part
of the grant application. Therefore, it would help the development and the City to delay
any clean-up until these grants are awarded.
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2, Robert Engstrom, who will take the lead in the rehab of the existing buildings,
will be seeking historic tax credits and other sources of public financing, which are also
dependent on cyclical budget processes which go through the end of 2002 and early
2003.
If it proves that the environmental needs are not substantial and it does not warrant
delaying this project to secure the clean-up grants, we still hold open the possibility of
beginning construction on parts of this development this Fall, particularly the
independent living senior product which will be at the northeast portion of the property
adjacent to Main Street.
As you will see below, Territorial place, LLC has made an extensive pre-development
financial commitment to this site at no cost to the City. Such an investment would not
have been made unless we were confident that this project would move forward.
Ongoing Progress
The Development Team has made tremendous progress in the past 90-days. Our due
diligence has uncovered several pieces of information on the site that heretofore was
unknown by the City. Below is the progress to date:
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1) The Development Team, initially consisting of Shaw Lundquist, 1. Buxell
Architects, and Robert Engstrom Companies has formalized an LLC called
Territorial Place LLC, I, representing The Sweeney Group, have joined the LLC
and will serve as the Project Manager for the Development Team and as main
contact with the City, J, Buxell Architecture will perform all of the site planning,
architecture and landscape architecture on the site, Shaw-Lundquist Associates
Inc. will be the construction manager and general contractor on the entire site and
Robert Engstrom Companies and The Sweeney Group will be the actual
developers for the existing buildings and new multi-family homes. T emtonal
Place LLC will be the entity that will enter into a Development Agreement with
the City of Stillwater.
2) Personal guarantees have been submitted to the City indemnifYing the City
relating to the costs being incurred and soon to be incurred for predevelopment
activities, To reiterate: these predevelopment costs, which could be up to
$100,000 will be absorbed by the LLC. Ifin a worst-case scenario, the project
does not go forward, the City will have all the data gathered at no cost. Weare
making these expenditures because we feel confident that this project will move
forward, The pre-development costs include the following:
. * Allied Testing (Hydrological Studies) $25,000
. *Environmental Property Audits (HAZ/MA T) 2,500
. (Asbestos/Lead Paint)
. * 106 Group - Archaeo logy Studies $12,000
. *BKBM - Civil Engineering $20,000
.
.
*Maxfield Research -- Housing Study
* Survey
* Legal Work
$15,000
.
.
$10,000
3) Consultant Findings To Date:
· Hydrology and Geotechnical: Our team has commissioned Allied Test
Drilling Company to perform a comprehensive hydrological and geotechnical
study of the site, Allied has been at work for almost three months and is near
completion, Preliminary reports suggest that we should be able to drop the
water table on the site to a depth, which will allow for underground parking,
We have learned of at least two other issues that will affect our site plan.
First, Allied has encountered a soft bedrock layer at depths of 4-8 feet at
various points across the site. Second, the center of the site is very soft.
(A IT ACHMENT A)
.
Structural Engineering: Our structural engineering consultant has
concluded that the Warehouse Building roof is not structurally sound. He
recommends that we remove the roof and replace.
.
Archeology: We now have an archeology consulting company as part of our
development team, The 106 Group of Saint Paul has been retained to perform
a report on the history and archeological potential of the site. They have also
been coordinating with the State Historic Architect and State Archeologist.
The 106 Group be on site to monitor any further geotechnical testing and will
keep the City closely informed of project progress. Initial archeological
research suggests that the archeological significance of the site may be in the
southeast corner of the site. Please see ATTACHMENT B, a memorandum
from the 106 Group,
.
.
Environmental (HAZ/MA T): Environmental Property Audits of Anoka is
expected to finish its analysis of asbestos and lead paint by May 5,2002.
4) The development team has attached the next generation of a site plan that we
believe reflects further refinement of what the market will bear. The site could
have 200 new housing units, with four or five different "products" and price
points. The products would all be significantly different and would attract
separate markets that could be built at the same time. Our changes include a
slightly reduced the number of rental units in the two existing buildings from the
initial site plan, creating Building #5 as an independent living senior
development, and increased the open space in the southeast corner of the site to
accommodate what appears to be an archeological significant area. Specifically,
the products would be as follows:
.
. FACTORY BUILDING (#2): 62 Rental Units + 31 Covered Parking
Spaces. Rental would allow us to utilize Historic Tax Credits.
.
· WAREHOUSE BUILDING (#2): II Townhomes (rental or ownership)
+ 87 Covered Parking Spaces,
· NEW CONDOS (#3): 46 New Condos + approximately 72 Covered
Parking Spaces.
· INDEPENDENT LIVING SENIOR PRODUCT (#5): 48-60 units/80
Covered Parking Spaces.
· ADDITIONAL OPEN SPACE: In the southeast corner of the site near
the entrance, we are now suggesting open space to accommodate
respecting any possible significant archeological
· ADDITIONAL UNITS (4): 28 additional Units could be built; either
rental or ownership. This would probably be done at a future time,
· POTENTIAL RETAIL/OFFICE: Any retail or office or additional
housing near Main Street could include 6300 s.f. of commercial and
18,000 s,f. plus a possible Interpretive Center.
.
5) Proposed Timeline: (If it is determined that the environmental clean-up costs are
not significant enough to wait for the November 2002 grant cycle or that we could
begin some construction without losing the opportunity to secure these grants, a
Fall construction timeline will be reconsidered. ):
.
October 2001:
Received Designated Developer Status
.
Nov 2001-Sept 2002 :
Ongoing Archaeological, Geological, Hydrological,
Environmental Analysis of the site.
Submit Environmental Investigation Grant to
DTED.
.
May 1, 2002
.
June 1, 2002:
Complete Concept Finalized.
.
June 21, 2002
Submit Livable Communities Grant to Met Council
.
June 1-30,2002:
Informal Staff Review
.
June, July August 2002:
Development Agreement Finalized
Submit Preliminary PUD Application
Historic Preservation Commission
Planning Commission
.
.
Sept.-November 2002:
Phase I: Final Submission
.
.
.
Submit Demo&Grading Plans
Planning Commission
City Council Approve Development Agreement!
Final Package,
Submit DTED/Met Council Clean Up Grants
.
December 2002:
Receive Clean Up Grant Monies
Livable Communities Grant Awarded
.
January 2002:
Submit and Receive Building Permits
Purchase Property
.
March 2002:
Site Work
.
April 2002:
Start Construction
The Development Team is very excited about Territorial Place. We believe it will be a
remarkable addition to Stillwater's historic downtown, Thanks to both you and the City
for your continued leadership in helping make this happen.
Sincerely,
~~
Brian Sweeney
Project Manager
T erntorial Flace LLC
.
.
.
Territorial Place Site Plan Description
site plan
reference
1
building name
warehouse building
dwelling
units
1 1
other
description
parking
87
other
2 factory building 62 31
3 new at SW 46 72
4 new tactory extension 28 38
5 new at NE 48 80
6 new at Main S1. middle 6,300 s.t, commercial
18,000 s.f. office
7 new at SE 3,000 s.f. i nte rpretive center
9,000 s.t. office
8 new at ruins 1 6 32
Summary
211
340
119
15,300 s.t.
27,000 s.t.
3,000 s.t.
dwelling units
underground heated parking spaces
surface parking spaces
commercial space
office space
interpretive center
Value after all redevelopment (Joe's guess)
assume average d,u. 1,200 s.t.
at $175/s.f. average value
253,200 s.t. * $"175 = $44,310,000
commercial, oftice
assume at $125/s.f.
45,300 s.t. . $125 = $5,662,500
2.2 total parking/d.u.
total $49,972,500
5/1/02
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NORTH MAIN STREET STILLWATER, MN
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A PROGRESS REPORT
ALLIED TEST DRILLING COMPANY ACTIVITIES
TERRITORIAL PRISON SITE
STILLWATER MINNESOTA
,
APRIL 30, 2002
BACKGROUND
The Territorial Prison Site is located at the north end of development in the City of Stillwater,
Minnesota. The site occupies a hollowed out area west of Main Street across the street from a
railroad station. The general sequence of development of the site is illustrated on two etchings of
Stillwater from the 1870s.
The first etching, titled 'Stillwater, Washington County, Minnesota, 1870', shows what appears to
be the original state the topography, filtered through the view of the etcher. Prior to J 870, the
prison buildings were surrounded by a wooden stockade. The land appears to retain its original
slope, with no steep drop from the surrounding hills to the prison site at western end of site. Main
Street was at river's edge with a mill just across the street from the prison.
The second etching, titled 'Stillwater, Washington County, Minnesota, 1879, Looking northwest',
shows the prison with what appear to be its current retaining walls and the west end of site
excavated to possibly its CLllTent elevation. Main Street still formed the river's edge with an
expanded mill found across the street frol11 the prison. This etching tried to show the importance
of the lumber trade to Stillwater with numerous logs in the river.
.
The berm. which horders part of the perimeter of the site, has been reported to have been
constructed later than 1880, possibly in the 1 e130s. However, the site as of J 879 essentially had
the current land surface configuration. One other significant development that affects the site is
landfilling on the St. Croix River. Main Street no longer sits on the river's edge, but is now about
400 feet from the river.
Our work is related to three aspects of the overall project: foundation conditions, total flow of
water through the site, a Phase i Environmental Site Assessment. Progress and plans on each are
addressed separately.
FOUNDATION CONDITIONS
Foundation conditions were expiored by the means of taking soil borings. The borings were
originall y to be dri i1ed to a depth of 15 feet. We were later requested to dri II then to a depth 0 f 25
feet. We dril led at 14 separate locations spanning the length and width of the site and, where
appropriate, to a depth of 25 feet. Locations and elevations of the borings will be provided on
logs in the foundation report. Driliing effectiveness was limited in the southeast quadrant of the
site because of man-made artifacts. These locations have been reported to the project
archeologist. Unless otherwise requested to drill more borings, our drilling operations are
complete.
.
Drilling has revealed three major potential problems for foundations at the site: the presence of a
buried bedrock valley though the center of part of the site, relatively thin alternating non-
continuous layers of granular and cohesive materials, and a consistently high water table
throughout the site. Note that site geology and the components of groundwater now system are
discussed in detail below.
.
The buried bedrock valley was detected by observing that bedrock was encountered in borings
around the perimeter and in part of the center of the site but not near the eastern part of the east-
west axis of the site. The bedrock at the site is from the St. Lawrence Formation. Dr. John
Mossier of tile 1'vlinnesota Geological Survey identified the samples in question as being from this
formation. This formation had the drill ing characteristics of being easy to auger through and hard
to drive the split spoon sampler through.
The buried bedrock valley is related to two problems at the site: very loose to loose sand and
relatively thin alternating non-continuous layers of granular and cohesive materials. Within the
bedrock valley, near the eastern edge of the site along Main Street and almost equidistant from
the northern and southern retaining walls, loose to very loose sand was found below a depth of
9.5 feet below grade to the end of the boring at 25 feet below grade. In one boring, just to the
southwest of the monument, medium stiff clay was found at a depth of 12 to 14 feet below grade.
On the basis of water level measurements in wells and observations on the depth of wet samples
and water in the center of the hollow stem augers during geotechnical drilling, the water table
appears to vary from about l.5 feet to 8 feet below grade. Depths also appear to vary seasonally.
.
In general, subsurface condition are favorable in terms of bearing capacity around the perimeter
of the site because of the apparent presence of bedrock at shallow depths. Bearing capacities
remain to be calculated for these areas. Concerns, however, exist for construction along the east-
west axis of the site near Main Street. Very loose to loose sand as well as thin layers of medium
stiff clay are present there. It probably not practical to use over-excavation and controlled
refilling at those locations. Some possible solutions could include various types of piles or rock-
cored piers such as Gcopiers(TM). Det3ils will be presented in the final foundations report.
The shallow depth of water represents the greatest gcotcclmicnl challenge at the site. Work on the
hydrology of the site is discussed in detail below. Briefly, the geotechnical problem can be
addressed by providing adequate drainage of water from the site. This, in turn, depends on the
source of thc waleI' (discussed below). Potential solutions include a curtain/perimeter drain, 'Tile'
drains around/under structures, and using the uti!! ly trenches as drains. Water flowing through
and on the site is characterized by an apparent consistent base flow and an apparent consistent
temperature. Water nowing aroLlnd the perimeter of the site maintained an adequate temperature
this past winter to allow sustained growth of aquatic vegetation through the winter.
HYDROLOGY IGEOLOGY
Our understanding of the geology and hydrology of the site were developed through the study of
available literature concerning similar geologic environments in the area and on-site drilling. The
major geologic and hydrologic features of the site are the presence of a buried bedrock valley on
the site and the springs and seeps that occur around the perimeter of site. Both have been tied
together through the action of men in the I R70s with the excavation and development of the site.
The total discharge through the site needs to be determined for this project. Diversion of some of
that discharge, if possible, is needed if the planned structures are to be constructed as desired.
This problem has been addressed by first developing an understanding of the geologic and
hydrologic environment of the site.
.
The buried bedrock valley is related to the natural excavation by waters flowing into the St. Croix
River valley when the river flowed at a lower elevation during pre-historic times. As the base
stage of the St. Croix rose to about its current level; soils, which were previously transported
.
through the buried bedrock valley into the St. Croix River channel, were either rapidly or slowly
deposited in the buried hedrock valley itself as well as at the edge of the St. Croix River valley
channel. Rapid deposition probably occurred episodically, filling the buried valley with layers of
coarse materials (lag deposits). Some of the finer materials probably nowed out of the bedrock
valley and built a system of deltaic deposits at the interface of the buried bedrock valley and the
St. Croix River valley. Times of quiet water deposition between rapid episodic deposits of coarser
materials could account for interlayered cohesive materials as well as deposits of finer grained
sands found in the valley in-fill.
The natural process just described lead to the development of the valley pictured in 1870 etching
of Stillwater. Between the times depicted by the 1870 to 1879 etchings, the topography of the site
was modified. Natural slope wash deposited along the perimeter of the site was remove, On the
basis of our observations, it appears that the western end of the site was lowered by as much as
10 feet. Retaining walls were constructed around the perimeter of the site to stabilize and protect
the exposed friable Jordan Sandstone. It is likely, that at the time of excavation, springs now
found at the site were exposed from their previously sub-aerial exposure. The excavations of the
1870s set the scene for the geologic and hydrologic environment we deal with today,
Detem1ination of the total discharge of water from this site is critical in describing the sites
hydrology. The discharge has a surface and ground water components. Surface discharge takes
the form of the tlow of water around the perimeter of the site to catch basins either on the site or
along Main Street.
.
We measured surface water discharge from the site on February 1 B-19, 2002, and determined that
it originates at specific locations along the retaining walls. The best way to describe these
locations is to call them springs. Total discharge from the site was about 86 gallons per minute.
The volume of water retlects the amount of water that emanated from the springs but could
recharge the ground water flow system. In fact, the water that does take the pathway of surface
flow has first to be rejected as recharge by the ground water now system.
Measurements made during the drilling of the test borings showed that the site was acting as both
as an area for recharging ground water and an area for discharging ground water. At the location
of specific borings, once the test boring was deeper than the water table, the depth of the
measured water inside of the hollow stem auger initially increased with depth. This indicatcd that
there was a downward component of ground water /low at those depths, which is indicative of
recharge. At the location of some of the initial borings, the depth of water stabilized at the depth
of about 12 feet below grade. This depth below grade represented the equilibrium depth between
downward moving recharge and upward moving discharge in the ground water flow system. Note
that this equilibrium depth will vary over time as well as at specific locations on the site. For
example, the depth may be as shallow as 2. to 3 feet at the western end of the site.
The separation of ground water flow into zones recharge and discharge at the some layer also
implies something about the horizontal flow of water through the ground: it must occur at a much
higher rate than the vertical now of water. Based on observation of the materials on the site it is
estimated that the ratio of vertical to horizontal hydraulic conductivity is on the order of 1: 10 to
1: 100.
.
These observations were made in winter. At that time there was no obvious source of recharge
water to the ground water system except the free tlowing water moving around the perimeter of
the site and the springs that contributed to its discharge. This suggests that the downward flow
(i.e. recharging water) component source within site is from water entering into site along its
.
.
.
perimeter and that the upward flow (i.e. discharging water) component source is from water
discharging from bedrock aquifers into St. Croix River Valley, The water in the perimeter flow is
probably di verted upward flow from the bedrock groundwater system that seeps or leaks into the
site. In part this seepage possibly developed after the west end of the site was excavated in the
J 870s. But the presence of dolomite crystals on partings in bedrock samples (John Mossier,
personal communication) from the site suggests that seepage from these springs has been going
on for a lot longer than the last 130 years.
Calculation of ground water flow requires water-level measurements and the determination of
aquifer hydraulic properties. To this end, we have installed four new monitoring wells. These are
in addition to the 3 serviceable monitoring wells already on site. We have been measuring water
levels in all the wells during the period of spring melt and thaw this year. Water levels in these
wells appear to have fluctuated less than I foot this spring. In addition, after development (see
below) we conducted slug tests to determine aquifer hydraulic properties. We have also installed
a temporary staff gage in the pool at the west end of the site. We are in the process of comparing
the changes in water levels in the various wells with stage fluctuations in the St. Croix River.
All wells were either developed or redeveloped through a surge and pump technique. This
allowed 6 wells to be slug tested and prepared the wells for water quality sampling. We are in the
process of analyzing the final slug test results.
Preliminary estimates of hydraulic conductivity indicate that a value between 1 and] 0 feet per
day appears to be suitable. On the basis of this value, it was estimated that the ground water
discharge from the site that can be related to water seeping from the perimeter surface flows
through the site is on the order of 500 to 1,500 cubic feet per day. Plans call for refining this
number as the slug test measurements and water levels are analyzed.
Plans cail for collecting water quaiity samples of both ground water and surface water within the
next week. A final report will be prepared after the analyses are returned from the lab.
PHASE [ ENVIRONMENTAL SITE ASSESSMENT (ESA)
The site invesliga!iol1 for the ESA has been completed. Both the buildings and grounds have been
ex.plored (and photographed) for potential hazards. A vailablc government data, literature, and site
and regional rcports have been collected and ex.amined. Plans call for completing the writing of
the ESA during May 2002.
.
.
The 106 Group Ltd.
370 Selby Avenue
St Paul, t\riN 55102
Stillwater Territorial Prison
Status report by The 106 Group Ltd.
April 29, 2001
The 106 Group has been contracted to perform archaeological and historical consulting services
for the Stillwater Territorial Prison project. The prison site is listed on the National Register of
Historic Places and is a place that has been key in the early development of Stillwater and the
state, Archaeological resources are known to survive, and there is great potential to incorporate
that history into the design and interpretive elements within the development.
State legislation requires consultation with the Minnesota Historical Society (the MN Historic
Sites Act and the MN Field Archaeology Act), If any federal permits, loans, funding or other
involvement is likely to occur as part ofthis redevelopment, then Section 106 of the Historic
Preservation Act of 1966, as amended, will also need to be implemented,
The 106 Group proposes to approach the project in stages (or phases) in order to provide
controlled gathering of information to ensure that the historical and archaeological decisions are
well informed and appropriate levels of data are gathered to support those decisions.
A meeting took place with the State Historic Preservation Office (SHPO) and 1. Buxell
Architects. Based on this preliminary consultation with the SHPO the current Phase I study will
include the preparation of an archaeological assessment report to determine archaeological
potential of the site, The report will also include a brief discussion of potential interpretive
themes and opportunities for the site.
A digital plan map of the site area is being generated using ESRI ArcView 3.2 and a Global
Positioning Systems Unit to show the relationship between historically documented structures
and the current conditions of the site.
Based on information gathered to date, it is assumed that archaeological field investigations will
need to occur to fully evaluate the site's potential and determine if any effects to the resources
should be avoided or mitigated through archaeological data recovery.
In addition, a historical marker at the site states that a battle occurred in this area between the
Dakota and Ojibwe tribes. Consultation with the American Indian tribes will be required if the
Section 106 process is implemented. Otherwise, consultation is strongly advised and further
discussion should occur to better define this process.
A tentative schedule is proposed below:
o Submit Phase I report to SHPO and further consultation
o Phase II archaeological investigation
o Consultation with American Indian tribes
o Further consultation with SHPO regarding avoidance or mitigation
o Data recovery (if necessary)
late May/early June
mid June/early July
July and August
late July
August - Sept.
l) 2 ') '7
\:\1 V,l I:V, 1 0 6 9 r (] u p C 0 (n
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I
. Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director 1L--.
May 6, 2002
Livable Communities Grant Request
The City has been required by the developers of the Territorial Prison to apply for Met Council
Livable Communities planning money to conduct a housing feasibility study for the Territorial
Prison Housing Project.
The attached letter and resolution describes the request. The grant amount is for as much as
$70,000 with no local match,
Recommendation: Approval
Attachment: Letter of May 6,2002 and Resolution
.
.
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DiTtct Dial
(612) 347-0720
Mr, Steve Russell
Community Development Director
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
" 'JlonSSIONAl. ASSOCIATION
Arroml)l1 fJT1i CouTU'1!lon ar Uw
OAlG $. K1\UMMJ(N
M.UllUlW IL MCllIlD8
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J'>~ So 5C\lUCK
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JOY S. MCCImIl$
llYN! P. \lI\NU~
llCl W. W1I.L5IY
IlAl"N1oi KtmlClC;!
3200 M!nnesota World fiade Center
~ j!ast Seventh SuteI
Saint Paul MInnesota 55101-..919
Tc:lc:ph(lne (6S1) Z90-8400
Fu (6'1) ;!92-9)47
3000 Ilain Rlw~cr PIau
60 Soulh Si.xlh Sueel
MiImeapoU., MinnC5Qt.l 55!102-4HO
Telephone (6lZ) 347-0700
F~(61L) ~7.0600
jnDldc:@winrhrop.cOltl
RepryCb
May 6, 2002
Minneapolis
~
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NA-maw D. SFOll1'I
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JumCllll 1JN!)llU.
IINTON J. MOCll
~1nI M. D.cOf"QU:T
nOl i. A.VlI.t1NC
l/OGVI D. Go1JDUN
(JP>>o.lOQJ)
VIA FACSIMILE
Re: Resolution for Territorial Prison Application
Dear Steve:
.
Enclosed please find the draft Resolution which we discussed Friday afternoon reg.arding the
Metropolitan Council's Livable Communities Demonstration Program. I would apprecia.te it if
you could have a similar Resolution passed at tomorrow night's City COlUlcil meeting as part of
the Territorial Prison agenda item. Once the Resolution has been signed by Mayor Kimble and
Diane Ward, the City Clerk, please forward the original to me so that I may include it in the
Application.
In addition, we will also need a copy of the City's Comprehensive Plan addressing that site and a
copy of the site location map, including location of transit ways, hubs, bus routes and stops. It is
my understanding that this site location map is prepared by the Metropolitan Council and
distributed to cities.
.
.'
Mr. Steve Russell
May 6, 2002
Page 2
.
If you have any questions regarding the Resolution or any other materials that need to be
provided for this Grant, please contact me.
Very truly yours,
By-
cc: Brian Sweeney
Joel Musolf
Daniel S. Schleck
;dmsrnpl:500261-11l ()(j69-}
.
e
.
.
.
AUTHORIZING APPLICATION FOR OPPORTUNITY GRANTS
THROUGH THE LIVABLE COMMUNITIES DEMONSTRATION
PROGRAM
WHEREAS, the City of Stillwater (the "City") is a participant in the Livable
Communities Act's Housing Incentive Program for 2002 as determined by the
Metropolitan Council and is, therefore, eligible to make application for funds under the
Livable Communities Demonstration Account; and
WHEREAS" the City has identified a two proposed projects within the City that meet
the Demonstration Account's purposes and criteria; and
WHEREAS; the City has the institutional, managerial and financial capability to ensure
adequate administration for the projects; and
WHEREAS, the City certifies that it will comply with all applicable laws and regulations
as stated in the contract agreements; and
WHEREAS, the City Council of Stillwater, Minnesota agrees to act as legal sponsor
for the Territorial Place Project Opportunity Grant Application submitted on May 15, .
2002 and the 2nd Street Redevelopment Opportunity Grant Application submitted on
May 15, 2002,
BE IT RESOLVED, that the Community Development Director is hereby authorized to
apply to the Metropolitan Council for this funding on behalf of the City of Stillwater and
to execute such agreements as are necessary to implement the projects on behalf of
the applicant.
Adopted by the City Council of the City of Stillwater, Minnesota this ih day of May,
2002,
Jay L. Kimble, Mayor
ATTEST:
Diane F, Ward, City Clerk
.
.
MEMORANDUM
May 2, 2002
TO:
Larry Dauffenbach, Police Chief
FROM:
Diane Ward, City Clerk
SUBJECT: Relay for Life Run
DISCUSSION:
Attached is a Special Event form for a Relay for Life run, I have talked to Ralph
Lewellen and their route will be as follows:
.
Leaving Hugo, once they get into Stillwater they will use Highway 96 east and
then South on Highway 95 to P.D, Pappy's, When they leave Stillwater they will
head south on Highway 95, west on Myrtle Street (County Road 12) and head
out to Mahtomedi.
I have suggested that Mr, Lewellen attend the meeting on May 7, 2002 in case
Council has any questions.
.
MAY, 2,2002 8:57AM
WBL CITY HALL
NO. 400 P .1/1.
~30 - ~~
~itJw~de~
Tile BIRTHPLACE Of MINNESOTA ~
Application for Special Event
.
Organization j< e. / A~ F-c. rc. L i F~
Contact Person j2 ~ (yo fl f..-p Lk' '€.{ /e.~
Address ~:;; ~ .s rtr.A..] 0 rzd.
City fA) 4...... \~ 13..c.A.< t~/~
State ;t1 J
.ZiI1.~ 51' 6
PhoneNum.ber~<1 tfC).:J ~G~~ - &< I 'lot; '1 qo8
Name of Event 1\ Y"~ i /11., F,,("C L; ~ e- <: A ,...:; ~ eX-- )C~,.J
Date(s) of Even.t ~u. A.l ~ :) a ~~C ~ Time of day ;) f>'>'\. '70 "3 ~iA..
Location of Event 'P D ? ""f ~ i I>,
Purpose and Description of Event (please include all item~ being requested by the City, i,e. road .
blocks, police officers, parks, etc.) and att1ch a map if necessary.
1=(..( 0n'R't~/5:w1
-:-_71~ Ko/td~ ~ ~ ~
* * * * * * * * * * * * * * * * * *
Office Use Only:
Special Events processing and coordination assigned to:
Distribution l~OIice
Administration
EngineeringIPub lie Works
Parks
Planning
Fire
Comments:
.
CITY HALL: 216 NORTH FOURTH STilLWATER, MINNESOTA 55082 PHONE: 612.439.6121
LOCATION:651 429 8500
RX TIME 05/02 '02 08:36
.
.
.
MEMORANDUM
To:
Mayor and City Council
From:
Sue Fitzgerald, City Planner ~
Date:
May 6, 2002
Subject:
Tires Plus Request for Tent, Banners and Balloons
The zoning ordinance does not permit temporary structures or banners within the City. The
request would require special permission by the Council.
FROM: Stillwater
Itt!1-\
PHONE NO. :
/.J I~II~"&.
Ma~. 07 2002 10:34AM Pl/l
~" S; ~ /-L)::2
---;-0: S7>//~d~ C~;-;:/CO'..Acc:-; I
.
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~~ --rinf
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LOCATION:
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P/:rkv~)1 \__~&'~/
p / -p ""fl..-'~ :
. i __-~.J I
R/ 'TIME - 05;Z:;"~2 10:20~---"-1
I ~\"..Jlw I , I -...;', ~ ~
.
.
April 15, 2002
.
.
Honorable Mayor and City Council Members
City of Stillwater
Stillwater, MN 55082
Dear Mr. Mayor and Council Members:
Subject: Veterans Memorial Granite Paver Installation
The Veterans Memorial Committee has City of Stillwater approval to
construct the Veterans Memorial at the Riverview Parking Lot along
with approval to install granite paver blocks in the adjacent city
sidewalks.
Prior to securing all the necessary funding for the constuction of the
Veterans Memorial, we respectfully request approval to install a limited
number of the pavers in a to be determined block pattern in the Pine
Street public sidewalk for fundraising promotional purposes.
The same strategy of selling and installing pavers prior to the actual
construction of the memorial was successful in the construction of the
recently completed Rochester Memorial. Sales of pavers for the Rochester
Memorial increased dramatically after the pavers started being installed
at the memorial site which accordingly hastened the completion of the
project. .
A representative of the Veterans Memorial will be in attendance at the
designated City Council meeting to respond to any questions. Please call
the referenced phone number with questions or requests you may have
prior to that scheduled meeting. Thank you for your consideration.
ours truly,
~
Kraemer
cc: Mr. Larry Hansen
Honoring Our Heroes) then) now, andforever.
of the communities within School District #834
.
.
.
MEMORANDUM
To:
From:
Date:
Re:
Mayor and City Council
Sue Fitzgerald, Planner ~
May 7, 2002
Annual Heritage Preservation Awards
National Preservation Week is May 12 - 18, The Stillwater Heritage Preservation has selected
the following individuals and business to receive the awards listed below, Jay and HPC
Chairperson Howard Lieberman will present each recipient a plaque at the May 7the Council
meeting.
SPECIAL ACHIEVEMENT AWARD
James Melton
for
The old VFW Building
124 North Main Street
DESIGN AWARD
Donna, Steve,
Stephanie and Will Bremer
for
204 South Main Street
Joseph Wolf Buildings
FACADE OF A BUILDING
South Sandy and Mike Hudson
for
129 Main North Street
Jarchow and York Building
SIGNAGE
Steve Ghan
for
Let There Be Light Antique Lighting
210 North Main Street
ARCHITECTURAL CONTRIBUTIONS TO STILLWATER
Michael McGuire
for
The renovation of the Brick Alley Building, renovation of the
Commander Building, Renovation of building that houses
River Rats and Camrose Hill Florists,
The Dock Cafe, the Assicated Eye Clinic, Desch Building
A
,.
.
,
"'
Qtil /~ate~
THE 11UHHACE Of MINNES~)
City of Stillwater
POLICE DEPARTMENT
Certificate of
Commendation
The Awards and Commendations Board of the Stillwater Police Department recognizes that
Officer Scott Geving
ef- 23 ,. 02-
Date
~
~
~
-
.
City Oe
g tlQQwatetl, uUi""egota
cP tlOcQamatlO"
WHEREAS, CONGRATULATIONS ON BEING A PART OF THIS
MOMENTOUS DA 1( FOR THE Clnr OF STIllWATER! THE ST. CROIX
V AlLE1( RECREATION CENTER IS PROUD TO HOST THE SECOND
ANNUAL SPRING ICE SHOW ENTITLED, "DOWN IN THE GARDEN!"
WHEREAS, All OF 1(OUR HARD WORK AND DEDICATION TO
LEARNING THE Dlf'FICULT SPORT AND ARTffiTR1( OF FIGURE
SKATING IS BEING HIGHUGHTED. WE HAVE GREAT SKATERS IN
STIllWATER!
.
WHEREAS, THESE KIDS Will AMAZE 1(ou WITH THEIR T ALENJT,
SKill, STRENGTH, SPEED, BEAUTY, AND DETERMINATION.
NOW, THEREFORE, I, JA 1( L. KIMBLE, MA 1(OR Of'THE crn' OF
STIllWATER, MINNESOTA, DO HERE,B1(PROCLAIM MA1( 11TH &. 1eTH,
2002 AS
STIllWATER FIGURE SKATING DAY'S
GOOD LUCK! ENJ01(1(OUR TIME AT THE ST. CROIX VAlLE1(
RECREATION CENJTER -1(OUR MEMORIES Of'THESE DA 1(s WIll BE
WITH 1(ou f'OREVER!
IN WITNESS WHEREOF, I HAVE HEREUNTO SET M1( HAND ANO
CAUSED TO BE AFf'IXEO THE Of'F'ICIAL SEAL OF STIllWATER THIS
1TH DA 1( Of' MA 1(, 2002.
vUayolt
t-
,
.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2002- 99
.
Accountemps
Ace Hardware
Action Rental
Allen, Bradley
Amdahl, Chris
American Engineering Testing
American Red Cross
Arch Wireless
Armor Holdings Forensics
Aspen Equipment
AT & T Broadband
AT & T Wireless
AW.1. Diversified
Bailey Construction
Ballis, John T.
BCA/Forensic Science Lab
Berwald, Kathleen
Board of Water Commissioners
Braun Pump
Bryan Rock
Buberl, Larry
Cahners
Carquest
Cherrywood Builders
Chesley Truck Sales
Clarey's Safety Equipment
Clark Products
Coca Cola
Community Volunteer Services
Cub Foods
Cunningham, Don
Dauffenbach, Larry
Ecolab
Eichten's Service & Repair
Express Photo
Fed Ex
Gartner Refrigeration & Mfg.
GASB
Gerrard Packaging
Gilliam, Leeland K.
Goodwill
Gopher State One Call
Grand Prix Vending
Greeder Electric
Hanson, Mark Dba LaRocolte, Inc.
Healthcomp Evaluation Services
Heritage Printing
Hi-Tech Signs
.
Finance Temp
Repair Supplies
Propane
Clothing Allowance - Investigator
Service Call
Geotechnical Services
First Aid
Wireless Service
Police Supplies
Repair Supplies
Cable
Wireless Service
Recondition Mower
Repair Bands hell
Fire Dept. Background Checks
Training
Mileage
1st Otr WAC
Lift Station Repairs
Rock
Animal Control
Publishing
Repair Parts
Grading Escrow Refund
Pump
Inspection of Extinguishers
Matting
Concession Supplies
2002 Allocation
Concession Supplies
Carpet Cleaning
Seminar Expenses
Pest Control
Service Call
Processing
Shipping
Service Call Rec Center
Subscription
Steel Banding & Brackets
Reimb. For Supplies
April ADC Expenses
Tickets
Concession Supplies
Repair
Refund Liquor License
Drug Test
Envelopes
Repair Clock, Signs Rec Center
1,627.18
3.90
95.85
400.00
361 .60
4,587.65
69.00
1,234.20
81.54
146.86
59.78
222.46
300.00
1,200.00
600.00
40.00
31.03
35,145.00
4,499.16
149,29
125.00
204,14
548.98
3,000.00
43,68
90.50
700.85
681 .15
3,500.00
147.35
1,400.00
82.00
234.83
232.90
55.17
36,06
205,18
110.00
383.42
42,56
337,00
51.15
84.00
144.00
250.00
27.00
73.96
240.00
EXHIBIT" A" TO RESOLUTION #2002- 99
Holman, Rose
Humane Society for Companion Animals
IKON Office Solutions
Infratech
Insight
Int'l Conference of Building Officials
Jacobson, Cindy
Jansens Cleaning
J.H, Larson
Jiffy Lube
Jim Hatch Sales
John Lowe & Assoc.
Johnny's TV
Johnson Radio Communications
Knauss, Chantell
Kraus, Deborah V.
Krongard, Leslie
Lacal Equip
Lakeview Hospital
Larson Rolloff Service
League of MN Cities
Lee Wayne Corp.
Legislative Associates
Lehmicke Construction
Lynn Peavey
Magnuson Law Firm
Mainstream Development Partnership
Marshall, Sheryl E.
McLeod USA
Menards
Met Council
Met Life Dental
Metro Athletic Supply
Mid America Business Systems
Midwest Teletron Inc.
Minn Board of Architecture, Engineering
Minn Blue Digital Imaging
Minn, Cityl County Management Assoc.
Minn Dept. of Admin, Intertechnologies
Minn, Park Supervisors Assoc.
Mister Car Wash
M.J. Raleigh Trucking
MTI Distributing
National Business Furniture
Nextel
Northern Traffic Supply
Northern Vineyard
Northwestern Tire
Office Max
Page 2
Mileage
1 st Qtr Charges
Copies
Parts for Sewer Camera
Windows2K Resource Kit,
Code Book Supplies
Reimb. For licensing fee, Conference
Cleaning
Repair Kit, Ballast for Light Bulbs
Oil Change
Rakes & Shovels
Grading Escrow Refund
Sony Light
Repair Siren
Mileage
Legal Services
Fix Leak Lily Lake Arena
Sweeper Parts
Blood Draws
10 yd Drop Box
Conference Registration
DARE Supplies
Prof. Services
Plowing
Evidence Bags
Legal Services
2nd Half TIF (#1)
Good Morning America Gift Baskets
Telephone
Supplies
April SAC
Cobra
Tennis Nets, Volleyball Nets
Maintenance Agreement, Supplies
Wireless Base & Remote
License Renewal
Paper
Membership
Internet
Membership
March Washes
Salt/Sand
Repair Supplies
Work Stationl Shelf
Wireless Phones
Life Guard Signs
Good Morning America Gift Baskets
Tire - Street Dept.
Supplies
~
\
.
167.4 7
818.75
462.05
137.37
229.00
526.24
17.61
200.00
247.14
29,65
219.65
4,750.00
106.49
355.00
67,17
503.31
385,00
462.53
40.00
196.00
1,260.00
143.81
4,975.00
1,145.00
65.15
18,507,83
6,902.00
275,14
649.62
309,27
10,692.00
271.44
874.42
6,279,17
434.09
120.00
114,66
83.00
170.18
70.00
25.56
792.28
434.52
238.00
282,52
63.90
61.21
136.81
511.16
.
.
}
EXHIBIT" A" TO RESOLUTION #2002- 99
.
.
On Site Sanitation
One on One Computer Training
Orrin Thompson Homes
Pameco Corp.
PC Solutions
Pod's Tire & Wheel
Press Publications
Postmaster
Quality Flow Systems
Quantum
Quill
Rivard Enterprises
River Valley Printing
Rochester Convention & Visitors Bureau
Rock House Products Int'I
Russell, Steve
SALA Arch itects
Scandinavian Home Construction
SECOM
SEH
Simplex Grinnell
Soller, Chris
Sprint
SRF Consulting
S1. Croix Boat & Packet
S1. Croix Office Supplies
Stevenson, Marcia
Stillwater Gazette
Stillwater Gazette Classifieds
Stork Twin City Testing
The Economist
Uniforms Unlimited
US Bank
US Postal Service
Van Paper Co.
Verizon Wireless
Viking Industrial
Viking Office Products
Viking Sprinkler
Wal Mart
Ward, Diane
Wardell, Leslie
Wash, County
Wash, County Dept. of Assessment
Wash. County Recorder
Wash. County Sheriffs Office
Waste Management
Wells Fargo
Workwell Occupational Health Services
.
Page 3
Rental
Subscription
Refund Water Meter Charges
Gauges, Hoses, Freon
Maint. Contract
Repair
Publishing
Postage for Skating School Flyer
Light Bulbs
Digital Services
Office Supplies
Refund Plat, Zoning, Annexation Fees
Case File Jackets
Conference Lodging
Video Camera, Lenses - Police
Conference Expenses
Prof. Services Public Works Facility
Grading Escrow Refund
Siren for #6105
Professional Services
Fire Alarm Control Panel Repairs
Refund Park Fee
Wireless Phones
Prof. Services TH 36 Project
Rec. Center billing
Supplies
Reimburse S/A Overpayments
Publishing
Publishing
Testing
Subscription
Explorer Uniforms
Paying Agent Fees
Annual Fee Bulk Rate Mailing
Restroom Supplies
Wireless Phones
Safety Equipment
Office Supplies
Annual Inspection
Supplies
Reimb, For Class Fee
Reimb, For Expenses
Property Report Fee
Property Taxes
Recording Fees
Police Training
Senior/Tax Exempt Billing
Paying Agent Fees
Firefighter Exams
873.30
139.00
3,000.00
783.04
173.00
82.20
216.00
92.73
39.44
247.94
46.46
4,400.00
313.11
356,00
4,389.10
834.41
6,606.85
1,500.00
252.15
564.74
1,075.00
150.00
43,76
3,210.03
25,730.42
1,565.59
856.59
18.14
108.00
285.00
49.90
1,148,93
700.00
125,00
1,331.25
286.99
1,913.29
276.03
658,00
98.20
129.00
99.58
167.00
2,425.00
69.50
875.00
142.95
375.00
816.00
"
EXHIBIT" A" TO RESOLUTION #2002- 99 Page 4
.
Yocum Oil Heating Oil 200.12
MANUAL CHECKS APRIL 2002
Boonestroo, Rosen, Anderlik Workshop - S.Sanders 25.00
Postmaster Newsletter Postage, GMA Flyer Postage 1,969.66
US Homes Purchase of Land 317,586.31
WA County Recorder Recording Fees-Purchase of Land 60,00
WA County Treasurer RE Tax, Deed Tax-Purchase of Land 9,745,80
Xcel Energy Gas, Electric 16,063.56
ADDENDUM TO BILLS
Accountemps Finance Temp 668.70
Ace Hardware Paint & Cleaning Supplies 106.56
Advanced Storage Technology, Inc, Salt Storage Building & Lean -to 2,825.00
AT & T Broadband Cable 6,68
Bonestroo,Rosene,Anderlik & Assoc, Inc, Professional Services 2,914.88
Bryan Rock Products, Inc. Ag Lime 149.66
Car Quest Auto Parts 811.61 .
Dorsey & Whitney LLP Bond Counsel 5,000.00
Erickson Post Acquisition, Inc. Fuel 200.11
Greenlmage Equipment Repair Cable 63.74
IFP Test Services, Inc. Psych Evaluations 1,050,00
KI Fire Dept Furniture 16,437.77
Linner Electric Boom Truck with Operator Rental GMA 1,955.00
Lions Club Dues,New Member Fee, Meals 77.00
Maroney's Sanitation, Inc, GMA Rental 188,08
McCollister & Co. United Transdraulic 41,22
Menards Screws 6.73
Mil Life Insurance 1,190.40
MN Dept of Public Safety Forfeiture Titles 12.50
NAPA Auto Parts 22.08
Osceola Sun, Inc. Publications 226,18
Press Publications Publications 216.00
Professional Development Series Seminar Chantell Knauss 178,00
Qwest Telephone 1,436.99
Rose Floral Flower Arrangements GMA 113.42
St. Croix Music Cafe Tobacco License Fee Refund 83.32
St. Croix Office Supplies Pens, Binders, File Disks 105.56
St. Paul Pioneer Press Subscription 274.22
Space Mobile & Modular Trailer Rental 135.00
State of Minnesota CPV Program 500.00
Stillwater Gazette Publications 276.06
Stillwater Motors Ford Vehicle Repair 1,321.05 .
.
.
.
"
EXHIBIT" A" TO RESOLUTION #2002- 99
Stillwater Towing
T.A. Schifsky & Sons Inc.
Verizon Wireless
Washington County Survey & Land Mgmt.
Xcel
Adopted by the City Council this
7th Day of May, 2002
Page 5
3 Towings
Asphalt
Cell Phones
2' Contour Digital Ortho, Updated Data
Electricity, Gas
TOTAL
203.46
346.81
48.22
2,132.00
11,177.63
597,484.26
RESOLUTION 2002-106
.
DESIGNATING CITY ADMINISTRATOR AS THE AUTHORIZED PERSON FOR
MINNESOTA DEPARTMENT OF ECONOMIC SECURITY FOR CASH
REQUESTS
WHEREAS, the City receives grants through the Department of Economic
Security; and
WHEREAS, the Minnesota Department of Economic Security requires a
designation of an authorized representative for cash requests.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of
Stillwater that the City Administrator is hereby designated to sign documents as
necessary for cash requests from the Minnesota Department of Economic
Security.
Adopted by the City Council of the City of Stillwater this yth day of May, 2002.
Jay L. Kimble
. ATTEST:
Diane F, Ward, City Clerk
.
Minnesota Lawful Gambling
LG220 - Application for Exempt Permit
Organization Information
Organization name
'.
Fee - $25
Page 1 of 2 3/01
For Board Use Only
Fee Paid
.
Check No.
Previous lawful gambling exem~mber
x- ~134S
State/Zip Code County
c.. .
Name of chief executive officer (CEO)
First name
Last name
<:::;:::
Name of treasurer
First name
Last name
Type of Nonprofit Organization
Dayti e phone number of
treasurer:
Check the box that best describes your organization:
D Fraternal D Religious
D Veteran ~ther nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
~RS letter indicating income tax exempt status
. . ertificate of G~od Standing from. the Minnesota Secretary of State's Office
A charter shOWing you are an affiliate of a parent nonprofit organization
P Proof previously submitted and on file with the Gambling Control Board
Gamblin Premises Information
Name of premi~es where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
11' Ir
) .
Date(s) of activity (for raffles, indicate the date of the drawing)
.
StatelZip Code
M
County
Check the box ~es that indicate the type of gambling activity your organization will be conducting:
D *Bingo p Raffles (cash prizes may not exceed $12,000) 0 *Paddlewheels D *Pull-Tabs 0 *Tipboards
*Equipment for these activities must be obtained from a licensed distributor.
This form will be made available in Your name and and your organization's
altemative format (i.e. large print, Braille) name and address will be pubrlC information
upon request. The information requested when received by the Board. All the other
on this form (and any attachments) will be information that you provide will be private
used by the Gambling Control Board data about you until the Board issues your
(Board) to determine your qualifications to permit. When the Board issues your
be involved in lawful gambling activities in permit, all of the information that you have
Minnesota. You have the right to refuse to provided to the Board in the process of
supply the information requested; however, applying for your permit will become public.
if you refuse to supply this information, the If the Board does not issue you a permit,
Board may not be able to determine your all the information you have provided in the
qualifications and, as a consequence, may process of applying for a permit remains
refuse to issue you a permit. If you supply private, with the exception of your name
the information requested, the Board will and your organization's name and address
be able to process your application. which will remain public.
Private data about you are available only to
the foRowing: Board members, staff of the
Board whose work assignment requires
that they have access to the information;
the Minnesota Department of Public Safety;
the Minnesota Attorney General; the
Minnesota Commissioners of
Administration, Finance, and Revenue; the
Minnesota Legislative Auditor, national and
intemational gambfing regulatory agencies;
anyone pursuant to court order; other
individuals and agencies that are
specifically authorized by state or federal
law to have access to the information.'
individuals and agencies for which law 0
legal order authorizes a new use or sharing
of information after this Notice was given;
and anyone with your consent.
.
.
.
r illwater
"~ - - - ~
---- -~
THE BIRTHPLACE OF MINNESOTA J
REQUEST FOR INSTAllATION OF BANNER
1_
APPLICANT ~~~
ORGANIZATION J T r\
ADDRESS 6 15 S- f-t,
"
"
3.
.s. NeJro..
(!) I d ~tA-se.. '10&~ LOJ'Yl('Y/) 'Ij~ L..
(~.j. IV TELEPHONE(65-/) 27!J--- os-s-o
2.
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
R,'Vifbl.NYl.. K~5~10^- tlorh~ .\O~
5. BANNER LOCATION REQUESTED:
o
00
o
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCAjNS
6. DATES TO BE DISPLAYED:t:1ucf' '3l)+h. - .5epf. 23 r .
7. COMPANY INSTALLING BANNER: _f-\.'jh. \' eel S;::JY'I..s CbS/) 7Lf 7 - 'J7CfL(
Address
Phone
BANNER REQUIREMENTS ATTACHED
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
.
APPLICA TION FOR PERMIT TO SELL
Permit No
2002 -- 112
Location Lily Lake Ballfields
Organization
Organization Type (Individual, For-Profit, or Non-Profit Individual
First Name Chad Last Name Rogness
Address 314 S Hemlock St Date of Birth:
City Stillwater State MN Zip 55082
Mailing Address (if different than above)
Home Phone Work Phone 248-2583 (cell)
Event (softbaH game, wedding, etc. Ball Tournament
Type of Activity (fund raiser, dancing, music etc.)
Beginning Day: Friday, May 31, 2002
Ending Day Sunday, June 02, 2002
Selling of Beer 3-2 ~
"
Selling of Beer (over 3-2)* LJ
Selling of Liquor* D
Selling of Wine* D
*Requires a temporary license through MN Liquor Control
Beginning Time 5 :00 PM
Ending Time 8:00 PM
.
Diane Ward, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
D
Approved by City Council on
.
fI,
..
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LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2002- 99
.
Accountemps
Ace Hardware
Action Rental
Allen, Bradley
Amdahl, Chris
American Engineering Testing
American Red Cross
Arch Wireless
Armor Holdings Forensics
Aspen Equipment
AT & T Broadband
AT & T Wireless
A.W.1. Diversified
Bailey Construction
Ball is, John T.
BCA/Forensic Science Lab
Berwald, Kathleen
Board of Water Commissioners
Braun Pump
Bryan Rock
Buberl, Larry
Cahners
Carquest
Cherrywood Builders
Chesley Truck Sales
Clarey's Safety Equipment
Clark Products
Coca Cola
Community Volunteer Services
Cub Foods
Cunningham, Don
Dauffenbach, Larry
Ecolab
Eichten's Service & Repair
Express Photo
Fed Ex
Gartner Refrigeration & Mfg.
GASB
Gerrard Packaging
Gilliam, Leeland K.
Goodwill
Gopher State One Call
Grand Prix Vending
Greeder Electric
Hanson, Mark Dba LaRocolte, Inc.
.
Finance Temp
Repair Supplies
Propane
Clothing Allowance - Investigator
Service Call
Geotechnical Services
First Aid
Wireless Service
Police Supplies
Repair Supplies
Cable
Wireless Service
Recondition Mower
Repair Bands hell
Fire Dept. Background Checks
Training
Mileage
1st Otr WAC
Lift Station Repairs
Rock
Animal Control
Publishing
Repair Parts
Grading Escrow Refund
Pump
Inspection of Extinguishers
Matting
Concession Supplies
2002 Allocation
Concession Supplies
Carpet Cleaning
Seminar Expenses
Pest Control
Service Call
Processing
Shipping
Service Call Rec Center
Subscription
Steel Banding & Brackets
Reimb. For Supplies
April ADC Expenses
Tickets
Concession Supplies
Repair
Refund Liquor License
1,627.18
3.90
95.85
400.00
361.60
4,587.65
69.00
1,234.20
81.54
146.86
59.78
222.46
300.00
1,200,00
600.00
40.00
31.03
35,145.00
4,499,16
149.29
125.00
204.14
548.98
3,000,00
43.68
90.50
700.85
681 . 15
3,500.00
147.35
1,400.00
82,00
234,83
232.90
63.87
36.06
205,18
110.00
383.42
42.56
337,00
51.15
84,00
144,00
250.00
EXHIBIT" A" TO RESOLUTION #2002- 99
Healthcomp Evaluation Services
Heritage Printing
Hi-Tech Signs
Holman, Rose
Humane Society for Companion Animals
IKON Office Solutions
Infratech
Insight
Int'I Conference of Building Officials
Jacobson, Cindy
Jansens Cleaning
J.H. Larson
Jiffy Lube
Jim Hatch Sales
John Lowe & Assoc.
Johnny's TV
Johnson Radio Communications
Knauss, Chantell
Kraus, Deborah V.
Krongard, Leslie
Lacal Equip
Lakeview Hospital
Larson Rolloff Service
League of MN Cities
Lee Wayne Corp.
Legislative Associates
Lehmicke Construction
Lynn Peavey
Magnuson Law Firm
Mainstream Development Partnership
Marshall, Sheryl E.
McLeod USA
Menards
Met Council
Met Life Dental
Metro Athletic Supply
Mid America Business Systems
Midwest Teletron Inc.
Minn Board of Architecture, Engineering
Minn Blue Digital Imaging
Minn. City/ County Management Assoc.
Minn Dept. of Admin. Intertechnologies
Minn. Park Supervisors Assoc.
Mister Car Wash
M.J. Raleigh Trucking
MTI Distributing
Page 2
Drug Test
Envelopes
Repair Clock, Signs Rec Center
Mileage
1 st Qtr Charges
Copies
Parts for Sewer Camera
Windows2K Resource Kit,
Code Book Supplies
Reimb. For licensing fee, Conference
Cleaning
Repair Kit, Ballast for light Bulbs
Oil Change
Rakes & Shovels
Grading Escrow Refund
Sony Light
Repair Siren
Mileage
Legal Services
Fix Leak Lily Lake Arena
Sweeper Parts
Blood Draws
10 yd Drop Box
Conference Registration
DARE Supplies
Prof. Services
Plowing
Evidence Bags
Legal Services
2nd Half TIF (#1)
Good Morning America Gift Baskets
Telephone
Supplies
April SAC
Cobra
Tennis Nets, Volleyball Nets
Maintenance Agreement, Supplies
Wireless Base & Remote
License Renewal
Paper
Membership
Internet
Membership
March Washes
Salt/Sand
Repair Supplies
,'....
..
.
27.00
73.96
240.00
167.47
818.75
462.05
137.37
229.00
526.24
17.61
200.00
247.14
29.65
219,65
4,750.00
106.49
355,00
67.17
503.31
385.00
462.53
40,00
196.00
1,260,00
143,81
4,975,00
1,145.00
65.15
18,507.83
6,902.00
275.14
649.62
309.27
10,692.00
271.44
874.42
6,279.17
434.09
120.00
114,66
83.00
170,18
70.00
25.56
792.28
434.52
.
.
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EXHIBIT" An TO RESOLUTION #2002- 99
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National Business Furniture
Nextel
Northern Traffic Supply
Northern Vineyard
Northwestern Tire
Office Max
On Site Sanitation
One on One Computer Training
Orrin Thompson Homes
Pameco Corp.
PC Solutions
Pod's Tire & Wheel
Press Publications
Postmaster
Quality Flow Systems
Quantum
Quill
Rivard Enterprises
River Valley Printing
Rochester Convention & Visitors Bureau
Rock House Products Int'l
Rogness, Chad
Russell, Steve
SALA Architects
Scandinavian Home Construction
SECOM
SEH
Simplex Grinnell
Soller, Chris
Sprint
SRF Consulting
St. Croix Boat & Packet
St. Croix Office Supplies
Stevenson, Marcia
Stillwater Gazette
Stillwater Gazette Classifieds
Stork Twin City Testing
The Economist
Uniforms Unlimited
US Bank
US Postal Service
Van Paper Co.
Verizon Wireless
Viking Industrial
Viking Office Products
Viking Sprinkler
.
Page 3
Work Station! Shelf
Wireless Phones
Life Guard Signs
Good Morning America Gift Baskets
Tire - Street Dept.
Supplies
Rental
Subscription
Refund Water Meter Charges
Gauges, Hoses, Freon
Maint. Contract
Repair
Publishing
Postage for Skating School Flyer
Light Bulbs
Digital Services
Office Supplies
Refund Plat, Zoning, Annexation Fees
Case File Jackets
Conference Lodging
Video Camera, Lenses - Police
Refund Ballfield Fees
Conference Expenses
Prof. Services Public Works Facility
Grading Escrow Refund
Siren for #6105
Professional Services
Fire Alarm Control Panel Repairs
Refund Park Fee
Wireless Phones
Prof. Services TH 36 Project
Rec. Center billing
Supplies
Reimburse S!A Overpayments
Publishing
Publishing
Testing
Subscription
Explorer Uniforms
Paying Agent Fees
Annual Fee Bulk Rate Mailing
Restroom Supplies
Wireless Phones
Safety Equipment
Office Supplies
Annual Inspection
238.00
282.52
63,90
61.21
136.81
511.16
873.30
139.00
3,000.00
783.04
173.00
82.20
216.00
92.73
39.44
247.94
46.46
4,400.00
313.11
356.00
4,389.10
150.00
834.41
6,606,85
1,500,00
252.15
564,74
1,075.00
150.00
43.76
3,210,03
25,730.42
1,565.59
856.59
18.14
108.00
285.00
49.90
1,148,93
700.00
125.00
1,331.25
286.99
1,913.29
276.03
658.00
EXHIBIT" A" TO RESOLUTION #2002- 99
Wal Mart
Ward, Diane
Wardell, Leslie
Wash, County
Wash. County Dept. of Assessment
Wash. County Recorder
Wash. County Sheriffs Office
Waste Management
Wells Fargo
Workwell Occupational Health Services
Yocum Oil
Manual Checks April 2002
Boonestroo, Rosen, Anderlik
Postmaster
US Homes
W A County Recorder
WA County Treasurer
Xcel Energy
Page 4
Supplies
Reimb. For Class Fee
Reimb. For Expenses
Property Report Fee
Property Taxes
Recording Fees
Police Training
Senior/Tax Exempt Billing
Paying Agent Fees
Firefighter Exams
Heating Oil
Workshop - S.Sanders
Newsletter Postage, GMA Flyer Postage
Purchase of Land
Recording Fees-Purchase of Land
RE Tax, Deed Tax-Purchase of Land
Gas, Electric
98.20
129.00
99.58
167.00
2,425.00
69.50
875.00
142.95
375.00
1,084.00
200.12
25.00
1,969.66
317,586,31
60,00
9,745.80
16,063.56
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Memorandum
.
To:
Mayor and City Council
Tim Thomsen, Public Works Superintendent ~
April 22, 2002
From:
Date:
Subject: Installation of Hoist
DISCUSSION:
The two overhead hoists for the new Public Works Facility will require installation. Staff
has received two quotes, The quotes are as follows:
Superior Crane Corporation, Hugo, Minnesota
$44,066,00
D,L. Systems Inc" New Brighton, Minnesota
$49,771.00
RECOMMENDATION:
Staff recommends that the City Council award the installation work to Superior Crane .
Corporation,
ACTION REQUIRED:
If Council concurs with staff s recommendation Council should pass a motion adopting a
Resolution Approving and Authorizing Staff to Execute a Contract with Superior
Crane Corporation for Hoist Installation at a cost of $44,066.00.
.
.
.
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ACCEPTING QUOTES AND AWARDING CONTRACT FOR
PUBLIC WORKS HOIST INSTALLATION PROJECT
(Project 9619)
WHEREAS, pursuant to requesting quotes for the Lowell Park Improvement Project, quotes
were received and tabulated according to law, and the following quotes were;
CONTRACTOR
QUOTE AMOUNT
Superior Crane Corporation, Hugo, Minnesota
$44,066,00
D,L. Systems Inc., New Brighton, Minnesota
$49,771.00
and
WHEREAS, it appears that Superior Crane Corporation, of Hugo, Minnesota is the lowest
responsible quote,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1.
The Mayor and Clerk are hereby authorized and directed to enter into a contract with Superior
Crane Corporation, of Hugo, Minnesota in the name of the City of Stillwater for the installation
of the Public Works Hoist therefore approved by the City Council and on file in the office of the
City Clerk.
Adopted by the City Council this 7'h day of May 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
111]1]
DATE: April 10, 2002
Proposal No: GC02-31
Page: 4 of 5
.
FEATURES (applies to both cranes):
· Electronic acceleration control on bridge
· Heat treated wheels and sheaves
· Adjustable upper and lower hoist travel limit switches
· Weight operated upper travel limit switch
· Mechanical load brake
· Direct acting disc brakes on hoist
· Bridge and trolley bumpers
· NEMA control enclosures
· Mainline contactor operated by Start/Stop buttons
· Three (3) mainline collectors
TOTAL PRICE: $44,066.00
B.
One (1) Lot, runway and hanger assemblies including all miscellaneous materials, for
both cranes, The runway for the Repair Shop Crane approaches the
mechanical platform but should still allow for a nominal 70' runway length. The
Vehicle Repair Crane has a nominal 52' runway length and is designed to
clear the guardrail on the mezzanine.
.
PRICE: Included
C, One (1) Lot, mainline conductor bar assemblies including hangers, brackets,
hardware and connections, for both cranes.
PRICE: Included
D, One (1) Lot, Labor and Equipment, required to deliver and install the above.
Unless otherwise specified, all work to be performed on a straight-time, first shift
basis, Work area to be reasonably clear and accessible. Construction permits, if
required, shall be obtained by the Owner, Superior Crane Corporation will provide
certificate of insurance when requested,
PRICE: Included
E.
Option #1: Variable frequency drive on bridge control, for both cranes
e
PRICE: $610.00
.
.
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APR, 18,2002 10: 06AM DL SYSTEMS
IJ.LS1STEMS 1IIC.
NO. 458
P. 2
/Jesigners,Supp/iers mullnstaIkTS l!fEngineered MtlterioJ Handling 5}stentt
P.O. Box 120649
1775 Old HWy. 8 N.W,} Suite 109
New Brighton, Minnesota 55112
6S1/636~177
FAX 651-636-8475
April 18, 2002
Mr. Tim Thomsen
City of Stillwater
216 N. 4!l1 St.
Stillwater, MN 55082
Subject:
D. L. Systems Proposal T-10037-R1
Dated 4-4-02.
Dear Mr. Thomsen:
Per our telephone conversation today we are pleased to provide the
following changes to subject proposal.
1. Provide Yale Electric Chain Hoists in lieu of Electric Wire Rope Hoists.
Both hoists to have 15'-0" lift, motorized trolley, chain container, 10 FPM
lift speed 3 Ton, 8 FPM lift speed 2 Ton. Headroom improves by 6" on 2 Ton,
3" on 3 Ton.
Note: We are providing Patented Track Rail, NOT Structural Steel.
Revised Pricing:
Materials.. ................ ..... ............."..... ...................... $39,321.00
Installation .......... ................. ...... ...... .'.."...................... $8,950.00
Freight.... ................".... ...... .... .......'.~.,' III' ,.. ............."... $1,500.00
Total................ .......................... ......................... ..... $49,771.00
Please do not hesitate to call me if you have any questions.
411l
John Anderson
Cranes. MOnorails. HoistS
&- Al;c=ries
/>SIRS AuroTrlllred Storace
&- Retrieval $}'SleI'T\S
Carousel Stor:l€e t Rcaieval
AC-V.s. Drivcr1cs5 Vehicles
Syswms
Co~r SY:;telT\$
Ra<;ks, Shelves & Mezz.anirt~
STILLWATER PUBLIC LIBRARY
223 N. Fourth St.
Stillwater MN 55082
651.439.1675
www.ci.stillwater.mn.us/library/
.
To: Stillwater City Council
From: Lynne Bertalmio, Director
Re: 2002 Capital Budget
22 April 2002
At its regular April meeting, the library's Board of Trustees passed a motion requesting the
release of funds for the following items from the library's approved 2002 capital budget.
Lighting Improvements
$5,000
Shelving
2,000
(of the $29,500 budgeted in 2002 for shelving)
.
.
MEMORANDUM
.
May 1, 2002
TO:
Mayor and City Council
FROM:
Larry Hansen, City Administrator
SUBJECT: Abatement of Assessments for Parcel 28.030.20.12.0005
DISCUSSION:
At their March 19, 2002 meeting Council authorized staff to acquire a tax
forfeited parcel that is adjacent to a holding pond that was constructed as part of
the 4th Street Ravine Project.
As part of the requested conveyance of this property an abatement of
outstanding assessments for Local Improvement 330 (4th Street Ravine Drainage
Project) is required.
Certified Amounts
$108.88 (1998)
$95,26 (1999)
$91.17 (2000)
RECOMMENDATION:
Balance Amount
$466.38
.
Council consider abating assessments against the tax forfeited parcel.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion
adopting Resolution 2002-_, RESOLUTION ABATING PRIOR YEARS
ASSESSMENT FOR PARCEL NO. 28.030.20.12.0005.
.
.
RESOLUTION ABATING PRIOR YEARS ASSESSMENT FOR
PARCEL NO. 28.030.20.12.0005.
WHEREAS, pursuant to proper notice duly given as required by law, the Council
previously adopting assessments for the 4th Street Ravine Drainage Project, L.1.
330; and
WHEREAS, Council has authorized staff to request conveyance of this tax
forfeited property on March 19, 2002; and
NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater,
Minnesota that the assessments for the 4th Street Ravine Drainage Project, L.1.
330, including penalties and interest are hereby abated,
Adopted this ih day of May, 2002.
.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
APPROVAL OF CHANGE ORDER #5
PUBLIC WORKS FACILITY PROJECT
(PROJECT 9619)
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order
#5 in the amount of$5340,OO for the Public Works Facility Project is hereby approved:
Change order #4
Changes to add simplex lock to hardware schedule per COR #9, provide metal wall panels
for Salt/Sand building per PR#6 and changes as described in PR#5, Thus increasing contract
amount from $4,407,295.00 to $4,412,635.00,
Adopted by Council this 5th day of May 2002,
Jay L. Kimble, Mayor
Attest:
Diane F . Ward, City Clerk
.
.
.
2000 EDITION
I
AlA DOCUMENT G701-2000
II ~?,,~,~!~ O?;'~:"idd
.
.
PROJECT:
(Name alld address)
Stillwater Public Works
3325 Boutwell Drive
Stillwater, MN 55082
Five (5)
04/08/02
CHANGE ORDER NUMBER:
DATE:
ARCHITECT'S PROJECT NUMBER: 00119
10/29/02
CONTRACT DATE:
Completed Contract
Work
TO CONTRACTOR: CONTRACT FOR:
(Nam'T4,nd ad<j.q!ss) .
uewLorporatlOn
Robert Dew
2125 Century Avenue
North Saint Paul, MN 55109
THE CONTRACT IS CHANGED AS FOLLOWS:
(Include, where' applicable, any undisputed amount attributable to previously executed Construction Change Directives.)
1, Add simplex lock to hardware schedule per COR #9; add $250.00
2. .Provide metal wall panels for Salt/Sand building per PR#6; add $4,284.00
3. Changes as described in PR#5; add $806,00
The original (Contract~ Sum) (C",!l1!lntee8 HaJl'1m",M'l Pliee) was $ 4,585,608,00
The net change by previously authorized Change Orders $ 202,029,00
The (Contract Sum) (G"I"riJ"t<;Q\l HHJ:im"m P.ic) prior to this Change Order was $4,407,295,00
The (Contract Sum) (C",i1Lmteea H!llliM'l",M'l PFiGe) will be (increased) (d~~,~.:.~td)
(t1BlhJ,If,-Oa) by this Change Order in the amount of $ 5340.00
The new (Contract Sum) (Cl11l11l11lna H!l!.tm",M'lPlioe) including this Change Order will be $ 4,412,635,00
The Contract Time will be (i],{:JeaBea) (aecIEiWea) (unchanged) by N/ A ( ) days.
The date of Substantial Completion as of the date of this Change Order therefore is Dec. 1, 2002
NOTE: This Change Order does not include changes in Ihe Contract Sum, Contract Time or Guaranteed Maximum Price which
have been authorized by Construction Change Directive for which the cost or time are in dispute as described in Subparagraph
7.3.8 of AlA Document A201.
Not valid until signed by the Architect, Contractor and Owner.
SALA Architects, Inc,
Wayne Branum
Dew Corporation
Robert Dew
City of Stillwater
Klayton Eckles
ARCHITECT (Typed name)
~",d~
(Si
(Signalur )
WA'1;J Ii ~A'A}'/ V M
BY
~.t:Y2ra-s, {)c~ ~~.J ~LL~
BY BY /
.' NIt~'L- q/n b~
~ DATE'
r'-//-IJ L-
DATE
<92000 The American Institute of Architects. Reproduction of the material herein or substantial quotation of its
provisions without written permission of the AlA violates the copyright laws of the United States and will subject
the violator to legal prosecution.
WARNING: Unlicensed photocopying violates U.S. copyright laws and will subject the violator to legal prosecution.
OWNER ~
ARCHITECT ~
CONTRACTOR Q"
FIELD 0
OTHER 0
<92000 AIA@
AlA DOCUMENT G701-2000
CHANGE ORDER
The American Institute
of Architects
1735 New York Avenue, N.W.
Washington, D.C. 20006-5292
CONTRACT
.
THIS AGREEMENT, made, . r - , 2002, between the CITY OF
STILLWATER, a municipal corporation within the County of Washington, State of Minnesota,
mailing address of 216 North Fourth Street, Stillwater, Minnesota 55082, ("City"), and VALLEY
CRUISERS, INc. a Minnesota non-profit corporation ("Contractor").
SECTION ONE
SERVICES TO BE PROVIDED
Contractor will provide the City of Stillwater park clean up services at Kolliner Park, St.
Joseph Township, St. Croix County, Wisconsin. Contractor, its agents and employees are not
authorized or deputized to enforce laws or ordinances in the Park and must contact law
enforcement professionals to remedy any disturbance or mischief.
SECTION TWO
PLACE OF WORK AND INSURANCE
The services will be rendered in person and in a house boat belonging to Contractor,
when necessary. Contractor will at all times maintain insurance coverage on all persons,
vehicles and watercraft used in the work.
SECTION THREE
TERM AND TERMINATION
.
The term of this Contract will commence on ice out on the St. Croix River, and will
continue until freeze up, Either party may terminate this Contract at any time and for any reason
without any liability to the other.
SECTION FOUR
COMPENSA TION
No compensation will be paid by the City and in lieu thereof, Contractor may beach its
houseboat with related tools and equipment needed for clean up operation on City property on
the Wisconsin shoreline,
SECTION FIVE
QUALIFIED PERSONNEL
Contractor promises that only authorized persons may be assigned to perform the work,
SECTION SIX
RELATIONSHIP BETWEEN PARTIES
The Contractor or any agent or employee of the Contractor is not an employee of the City
and is not entitled to the benefits provided by the City to its employees.
.
.
.
.
SECTION SEVEN
WORK STANDARDS
Contractor will control the conduct and means of performing the work and will perform
all services required under this Contract in a manner consistent with generally accepted
procedures and will maintain all permits required for the work under Minnesota, Wisconsin and
Federal law.
SECTION EIGHT
INDEMNITY
The Contractor will be responsible for any damages incurred in connection with services
under this Contract. Contractor will not be liable for failure to provide or delays in providing
services. The Contractor agrees that it will defend, indemnify and hold harmless the City from
any liability, loss, damages or costs that are the fault of the Contractor and that grow out of the
serVIces.
SECTION NINE
TERMS TO BE EXCLUSIVE
The entire Agreement between the parties with respect to the subject matter hereunder is
contained in this Agreement, Except as herein expressly provided to the contrary, the provisions
of this Agreement are for the benefit of the parties solely and not for the benefit of any other
person, persons or legal entities,
SECTION TEN
WAIVER OR MODIFICATION INEFFECTIVE
UNLESS IN WRITING
No waiver, alteration or modification of any of the provisions of this Agreement will be
binding unless in writing and signed by a duly authorized representative of both parties to this
Agreement.
SECTION ELEVEN
NO ASSIGNMENT WITHOUT CONSENT
Contractor will not assign this Contract nor any of the rights and duties hereunder without
the prior written consent of the City,
SECTION TWELVE
GOVERNING LAW
This Agreement is governed by the laws of the State of Minnesota,
2
IN WITNESS WHEREOF, the parties have set their hands the day and year first above
written. .
Dated: ~-r---
,2002
CITY OF STILL WATER
Jay L. Kimble, Mayor
Attest:
Diane F, Ward, Clerk
Dated:
,2002
VALLEY CRUISERS, INC.
BY:_~
/ Its President
v
Approved by City Council- Resolution No,_
Dated:
,2002
.
.
3
RESOLUTION 2002-103
.
RESOLUTION APPROVING CONTRACT WITH VALLEY CRUISERS, INC.
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Contract
between the City of Stillwater and Valley Cruisers, Inc for park cleanup services
at Kolliner Park, St. Joseph Township, St. Croix County, Wisconsin, as on file
with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized
to sign said Agreement. .
Adopted by Council this ih day of May 2002,
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
.
1.
REQUEST FOR INSTALLATION OF BANNER
APPLICANT ~ ~)
ORGANIZATION ,4~, ~ ~
ADDRESS TELEPHONE Lf30 - ;2 3tJ ~
2.
3.
4.
'1Y1~
BANNER LOCATION REQUEST D:
ING PROMOTED BY PROPOSED BANNERS:
~
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5.
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Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
.
7.
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED: ~ ~Q~
COMPANY INSTALLING BANNER: ~ ..
Address~~a. ~vi1 ~. Phone1l.f1~g7'1tf
6.
BANNER REQUIREMENTS ATTACHED
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 612-439-6121
.
r illwater
~ - --------~
---- ~
THE BIRTHPLACE OF MINNESOTA J
1.
REQUEST FOR INSTAllATION OF BANNER
APPLICANT ~ ~
ORGANIZATION ~ # Wu..r ~
ADDRESS TELEPHONE'f3o-d~
2.
3.
4.
ACTIVI~G PROMOTED BY :;O~
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BANNER LOCA T ON REQUESTED:
5,
.
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Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street atUnion Alley (Firstar Bank)
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
7.
6. DATES TO BE DISPLAYED:
BANNER REQUIREMENTS ATTACHED
.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
~iIW'!te~
THE BIRTHPLACE OF MINNESOTA ~
.
1.
REQUEST FOR INSTAllATION OF BANNER
APPLICANT~~ ().~
ORGANIZATION r~ ~ ~
ADDRESS ~ D 1 S. fYla..i'h ~ L TELEPHONE tt ?:>q - 4 OD l
2.
3.
4.
ACTIVITY BEI~MOT~D BY PROPOSED BANNERS
~ *- ~~
Jl,tY7~ IL(II~ 1t.P
BANNER LOCATION REQUESTED:
5,
~
D
Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
.
I
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
6. DATES TO BE DISPLAYED: mUM d.t1 - ~ Ll,
7. COMPANY INSTALLING BANNER: ~ N-i {-t-r.-i1 ~~
Addressp~~ ~~. Phone1Lf7"~7L/L{
BANNER REQUIREMENTS ATTACHED
.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121
FILE No.802 04/19 '02 16:08 ID:CITY OF STILLWATER
FAX:651430S809
p. 1
PAGE 2/ 5
.
THE SIRTHPLAn OF "'1~~EiOTA
REQUEST FOR INSTALLATION OF BANNER
1. APPLICANT l( V ~ 5 Lo vvT~ I'~ hi
2. ORGANIZATION C,f!~1A r KI'VeM... 6'y0~d-~'y LI'CYC(L EVuvf
3. ADDRESS G I .s r k (. ((~ ~ ~ t4 (/ ~ TELEPHONE 6 I'J - 7 J 3- L( r [;
4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
NATur<<- Vf4L(<-( 6r<((JfUcJ P/Z'!..t. f,k.'1c L<-.. RfH.<- <'A~('.Q F';.I"1,'LY
,
lS~k...L ~c f(c./(T(~.J A~'VlJ.v(Q 1h <... e~ ILL/coT... ff,'LL /4 e..~t<J."
5.
BANNER LOCATION REQUESTED:
I.~~
L':J Main Street at Olive Street (Mad Capper)*
~ North Main Street - 100 Block (Kolliners)"
:;J.:- ~ Chestnut Street at Union Alley (Firstar Bank)
'MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED: M~,. .-;} i ~ JV('J<-.. /7
COMPANY INSTALLING BANNER: -1J /-. T<- L~ _ $. { ~/ru J'
Address s: '{I L L (.A..J '\\ r C it " Phone 6 ;1- 7 if? - f ? t;1f
.
6.
7.
i ~::.u.'.u~:::.7:. . "'n ~--- . .\
! FORQFFICE.\JSEON~ Y
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I .....~.....c..:.,..._...:....~.::-;::.:>....:..::.:. . "--.-,-,,,,-,~,-,-,-_.:~..u.. . . .......1
BANNER. REQUIREMENTS ATTACHED
.
CITY HALL 216 NORTH FOUHIH ~TILlWATER, MINNESOTA 55082 PHONE: 612-439.6121
LOCATION:
RX TIME 04/23 '02 07:26
Il,m,~& D "
. '--'j , :.
, ,
Stillwater Area High School
Hockey Booster Club
J.
April 1 0, 2002
His Honor The Mayor
City Council
216 North 4th Street
Stillwater, Minnesota 55082
This is a request on behalf of the Stillwater Hockey Booster Club to
use the Aiple property for paid parking during Lumberjack Days.
Proceeds of this fundraiser will be used exclusively for the Stillwater
Area High School hockey program and team facilities at the St. Croix
Valley Recreation Center.
The Hockey Boosters will be responsible for picking up trash after the
event. .
Your favorable consideration will be greatly appreciated.
Hesp ctfUII~
enn Ryberg, o-Chairman
10801 Penfield Avenue Ct. No.
Stillwater, Mn. 55082
439-9595
.
.
MEMORANDUM
To: Mayor and City Council
From: Sue Fitzgerald, Planner
Date: May 7, 2002
Re: Fiscal Year 2002 Certified Local Government Award
The Heritage Preservation Commission has received a grant from the Minnesota
Historical Society Grants Committee for $4,500 (attached). This money is matched by
the City and used toward the completion of the Stillwater Historical Architectural Survey .
that was started in 1994. The Survey study is divided up into neighborhoods. Eight
neighborhoods have been surveyed as of today, they are:
Downtown District,
North Hill
South Hill
Greeley District
Holcombe Addition
Hersey Staples & Co, Addition
Carli and Schulenburg Additi'on
Churchill, Nelson and Slaughter's Addition (West Half)
The next neighborhood scheduled to be surveyed is the Churchill, Nelson and
Slaughter's Addition (East Half). The propose of these studies is to look at the age and
history of each house and to determine if a neighborhood or a house is eligible to be
lace on the National or local historic registry. The Heritage Preservation is requesting
authorization to advertise for an investigator for this phase of the architectural survey.
.
.
.
.
MINNESOTA HISTOmCAL SOCIETY
April 5, 2002
Ms, Sue Fitzgerald
City of Stillwater
216 North Fourth Street
Stillwater 55082
Dear Ms, Fitzgerald:
The Minnesota Historical Society's Grants Review Committee considered twelve
Certified Local Government grant applications at its meeting on April 4, 2002, Among
them were two applications from the City of Stillwater, one for a survey and the other for
the development of a curriculum,
~
A total of eight projects were funded, Each ofthe City's applications received complete
and careful consideration, The application for the survey project was recommended for
funding; however, the application for the curriculum was not.
The curriculum proposal was denied on the grounds that the application did not provide
sufficient information to fully evaluate the project. Few details were given as to how the
project will be accomplished, what the curriculum would be comprised of, what the
specific projects would be, and how the products would be promoted and distributed to
the teachers. Many of the details seem to still be in the planning stages, In addition,
committee members raised some concern in their review of the draft chapter distributed at
the meeting. They strongly urge that the content undergo a critical review as the project
unfolds. Specifically, they would urge the inclusion of units on the Native American
occupation of the area prior to contact and on the environment.
The grant agreements for the survey project will be sent under separate ('over in May_
Please call me at (651) 296-5471, or write if you have any questions.
Sincerely,
~~ I ^JJo~
Britta L. Bloomberg
Head, Historic Preservation, Field
Services, and Grants Department
. cc:
Mr, Howard Lieberman, HPC Chair
:iI~ KELLOGG BOll.E\\P.D "VEST / S\I~T PAlL. i\I1~~ESOT\ ~~11)2.I\)O('/ TEIEI'1l0:\E: ('.)1.2'!6.('1:?r.
.
MEMORANDUM
To:
Mayor and City Administator
From:
Sue Fitzgerald, City Planner
Date:
May 7, 2002
Subject:
Annual National Alliance of Preservation Commissions Forum
Attached is a memo from Britta Bloomberg of the Minnesota Historical Society offering the .
Heritage Preservation Commission members scholarship grants to attend the third annual
National Alliance of Preservation conference in San Antonio, Texas. The conference is August 1
- 4. The City received the memo late, and the scholarship is granted on a fIrst come, first serve
basis to all the preservation commissions in Minnesota, There is no in kind match, so the City
would not be responsible for any of the cost of the conference, Staff received permission from
Larry Hanson to pursue the scholarship, The scholarship includes registration, travel expenses,
meals and lodging.
Cc: Steve Russell
.
(,:.
.
.
~
.
I
Fill It
MINNESOTA HISTORICAL SOCIETY
MEMORANDUM
DATE:
April 9, 2002
Certified Local (JQvernmenls ~~
Bntta L. Bloomberg ~~:l.
Deputy State Histori<; Preservation O~~
TO:
FROM:
S1.JBJECT:
Second Round of Fiscal Year 2002 Certified Local Government Grant Funds Available
Department of the Interior regulations stipulate that at least ten (10) percent of the federal Historic
Preservation Fund (HPF) allocation be awarded under the Pass Through Program to cities that have
achieved Certified Local Government (CLG) status. Minnesota's allocation for Fiscal Year 2002 is
$787,684, with a minimmn CLG pass-through of $78,768. At last week's meeting of the CiTants Review
Committee) the grants award recommendations totaled only $48,300, leaviDg a balance of $30,468
available for grant awards this year to satisfy the conditions of the CLG pass-through for the 2002
appropriation, As of April, the following Minnesota cities have been certified a.s CLOs and are eligible
to apply for grant funds:
Afton Elk River Lanesboro Pipestone
Belview Excelsior Little Falls Red Wing
Center City Farlbault Minneapolis Saint Cloud
Chatfidd Farmington New U1m Saint Paul
Cottage Grove Fulda Newport Saint Peter
Duluth Hastings Northfield Stillwater
Eden Prairie Henderson Otsego Wabasha
Edina Lake City PiDe Island Winona
The funds remaining to award are sufficient to justify a second, albeit expedited, grants round this
spring. Projects not previously submitted are eligible for consideration as well as applications to
augment the budgets of those just funded. The Minnesota Historical Society's eLG Grants Manualtu;ld
application were distributed in December. The CLO Grants Manual and provides additional instructions
regarding the full range of eligible activities and the selection criteria used in making awards. Enclosed
is another application.
In addition, we are offering a one-time opportunity to apply for scholarships to attend t11e National
Allianc~ of Preservation Commissions' (NAPe) third national preservation commissioners Fonun in
San Antonio, Texas on August 1-4,2002. The NAPe was organized in 1983 to help build strong local
preservation programs through education, training, and advocacy. For scholarship grant applications
only, the matching requirement is being waived, The Forum will fea.'11re innovatiye and interactive panel
presentations, and offer sessions for new commissioners, commission chairs, tours, and social events.
'-
Second Round FY 2002 Certified Local Government Grant Funds - page rwo
CLG grant scholarship funds can cover conference costs, including registration, travel expenses, meals. .
and lodging for each commission member or conunission staff person wanting to attend the NAPe
Forum. Cities are encouraged to send more than one participant. The registration fees are $125 for
NAPe members and $175 for nonmembers. The conference will be held at the Hotel 51. Anthony; rooms
will cost 5105 (plus 16.75% ta.x). For additional information about the Forwn call706~S42-4131 or see
the web page 'W\'l,tW ~rr.hp.~ lies t"dll/"""'~pc for more details. As with all CLG grants, the c:~nol::!T5;hip
er::!nt~ will nfl ~w~T'ded to eligible cHie~ pn a rf':imho~ahle bR!;lA, The applications will need to specify the
amount of scholarship funds requested based upon projected costs. The application narrative should
address how attending the conference will benefit the conununity's local program, and a narrative report
following the conference will suffice for final product. Participants are also being asked to bring back
what they've leamed by attending a gathering at the annual statewide presezvation conference in
Owatonna on September 12-13. Scholarship application, will be processed as they come in on a first
come, first served basis. Up to 520,000 will be available for this one-time offering.
Eligible cities should begin considering their project ideas soon. St1lffare pleased to provide technical
assistance and advice through the State Historic Preservation Offico and Grants Office. Requests for
grant assistance and general inquiries about the Certified Local Government grant program should be
directed to Michael Koop, Historic Preservation Program Specialist at 651/296-5451,
The calendar for this second round of Fiscal Year 2002 Pass Through Program Funds is as follows:
ZWU
immediately Pre-applications accepted
anytime NAPe Scholarship IPplicatious accept~d
May 31 Finalapplleation deadline, 4:30 p.rn, .
June 18 Grants Review Committee considers appliciltions,
June-July Cities notified of Gtants Review Committee teeommen<lations.
July Grants Office prepares CLG Grant Agreements,
September 30 Final report! and Request for Reimbursement due for NAPe Scholarships
October 1 Earliest beginning date for project work.
Continuing Monthly progress reports from grant recipients.
ZQ!l3
July 31
August 15
Latest ending date on all project work,
Final deadline for grant recipients to submit proj ect products, final project report,
and Request for Reimbl1tSement. (Note: Funds will be released to grant recipients
llpon formal approval of products, final project report, and fiscal documentation.)
Your participation and cooperation in the Certified Local Government Pass Through Program will aid in
making the state and federal preservation programs successful and will enable the Minnesota Historical
Society to maintain the funding level now achieved in Minnesota,
· Federal tcg--uatlons require interim tinancial close.out reports at the end of the federal fiscal year On Septemba 30, 'Ibis
requirement win apply to all projects with swting dates earlier than Sej)tember 30 and cn~ng dates during the neld
fcdet!l fucal year lhnt begins on October 1. '
Tllis program receives Federal funds from the National Pork Service. Regulations oflhe U.S. Dep8rtment ofine Interior strictly
prohibit unll\wf'>J1 discrimination in d"Pmmental Federally assisted Programs on the basis of race. rolor. national origin, age, or
disability. Any person who believes he or sh;, has be<<1 discriminated against in any program. activity, or facility opmte4 by l)
recipient of Federal assistance should ....Tite to; Director, Equal Opportunity Program, U.S, DepllJ'tmem of the Intorior, Xational Park
Senite, P,O. Box 37127, WMhington, D.C. 20013.7127. .
" Minnesota Historical Society
Certified Local Government Scholarship Application
National Alliance of Preservation Commissions Conference
San Antonio, Texas August 1-4, 2002
. 'A"p,plic~'nt (CitY): I:" >.':,'~\":' :,,1
1. Applicant:
.
.
Name of City
Mailing Addr~s
I Clty/5totelZip
Ct.G Certificction Date:
r CitY 'Ccinthqt rnfo~'tnQti~n 'J
2. Authorized Official:
S i gnoTlll'C
~rln11\a1T.e and title
Tclept"nc
3. Fiscal Officer:
SignATIN
Pri"t IlClrtC and ti1le
T~I~Fh\lns
4. Project Director (City Contact)
Sigtla11II'C
Prln11\01M 011<1 titt.
Telephone
5. HPC Chair:
SigN".'"
lelc;.ho"~
PrinT re3&
.sch91~r$h'i~ 'Reci'pien~ ~nf~~mQtlo~ .." ~,; :;;..1' " .:....j
6. Scholarship request: 7. Name of attendee(s) and title/position
Number of attendees:
I
- I
Total requested ful'\ds:
.' 1l;~m.tT{unity Be,,'efit. ...j.'< ': d
8, Describe how the conference will benefit the community's local progral1\. Only one narrative is nec-
essary if funds are being requested for more than one person.
l1tt U>h~V. ht)! \'-\ <;a~ ~lo~o wllI 'otnL(;' F'h Wn1 fV)~h I ~ U~
~lIWft,J(.v bt~j~ D f ho\V Yi~~JunIO( d.t.V~/6f'W I'~ e.V.Lr- W~Jk. 7WI!
~~~ ~. W If<. S ~~S ~II\,) OJ1Jl. C/)~vrn}'J lk}f- kJ/f-1t ~
A' r: I ()(~ I ~ Y' ('t ,~ I... do Lv 1.. k ~Y) . Tl1L \1 e >c p to Yit did €A , If ~ cI C; lA Ji d
~"J 0... JiA 7'Ii"'~ If j- n., (, S L " J _ J .
N pu~Hc pie"dl aCC~JJ h fJ..e rlnv. n//W'AI'7:-Y ~/5.{) If
. . y~ Vf.-r ~...... k.A<.. <<~01 h()~ >ur, #;-, /'''',/0
ckV-lIOf/i--j ffsj- '~l . l I.' I h I. >A;;/~/~ Ih ~
h c1 ,. J ,?YdJ<-<...r; ~ N- ~ f' 1_ J .
tiflyoac.-".(.. J LA~ rJ &~/y: ,R,ve..v';;P~1- r?>.n;~()h.
Wa.y '-Vi.. Il f~ ,..-OA..L""L 7~. ;>. .
'B d ::1 "1~::.;.';::I,....,..I~';I' '.'1;:'1,:. .~<;':. '; :,. !1,'I:~I4"!"!. :I:I'~,,'.: ,:.,-
, u get I," ,"'''l.'ll. )101, '., . ,.. ",f Ii. ""., 'll!' ,I I,"
. ' ,. : II ~ 'I "', "\ ' ,,' I, 'I' ~',. ' " . .1' I I' . ,
, ~ I I : I "., '( \,' ',:, : ' , ,',1 I I'" ' , ! 0 ~ ;.::. I , ,
. itl' I I '" I ," ,I, " . r 0 ,. t
I" : j -: 1r'~ ' ) '.: ~ ,t: ,:'","'< j' j; I . I t t I '~.r, ," ~ I, , .:' 1'-.. 0 I'.
9. Provide a detailed budget. Ol'\ly one budget is necessary If the same amount of funds are being re.
quested for more than one person. Individual budgets are necessary if the budget differs from person
to person.
BUDGET ITEM COJt ~.. person # of peopl~ Totel
Transportation (please specify);
Registration
Hotel
M~ls (-not to v<eeed $31/day)
Other (pleose specify):
Other (plwst: specify):
Tot41
~Meal breakdown is os follows: Breakfast $7.00. Lul'lch $9.00, Dinner $15.00
P. t'" :f"~" I } ~',.' 111."l". ' . II~' :,; .,.'.. 1,.0, t,'., J .j. .1(. '''/i ~;..~o. " {'. :'~,I ,,: :"" .
o~ Con erenc~'I"., ','. .r. J.l ""'1 " ,".,,'. !,," l' :'1'" ",,, .j...,., . . :;,.
. v' . . .:.' ...., .1. !. ,11,0. - '. ..... ,'. : ~ I'" '. . " I
10. I/we understand that I/we must submit Q narrative report following the conference and participate
in Q round table discussion at the Annual Statewide. Preservation Conference in Owatonna on Sept. 12th
and 13th.
Please check: 0
.
RESOLUTION NO. 2002-104
.
RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED
PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER;
ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the
City) as
follows:
1. Recitals.
a. The Internal Revenue Service has issued Section 1.103 -18 of the Income Tax
Regulations (the Regulations) dealing with the issuance of bonds, all or a portion
of the proceeds of which are to be used to reimburse the City for project
expenditures made by the City prior to the time for the issuance of the bonds.
b. The Regulations generally require that the City make a prior declaration of its
official intent to reimburse itself for such prior expenditures out of the proceeds of
subsequently issued borrowing, that the borrowing occur and the reimbursement
allocation be made from the proceeds of such borrowing within one year of the
payment of the expenditure or, if longer, within one year of the date the project ....
placed in service, and that the expenditure be a capital expenditure. .
c. The City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified.
2. Official Intent Declaration.
a. The City proposes to undertake the following projects described on Exhibit A
attached hereto.
b. Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the
transition provision of Section 1.103-18(1)(2) of the Regulations or (iii)
expenditures constituting of preliminary expenditures as defined in Section
1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as
identified on Exhibit A have heretofore been made by the City and no
expenditures will be made by the City until after the date of this Resolution.
c. The City reasonably expects to reimburse the expenditures made for the costs of
the designated projects out of the proceeds of the debt (the Bonds) to be
incurred by the City after the date of payment of all or a portion of the costs. All
reimbursed expenditures shall be capital expenditures as defined in section .
1.150-1 (h) of the Regulations
d. This declaration is a declaration of official intent adopted pursuant to Section 1.
103-18 of the Regulations.
. 3. Budqet Matters. As of the date hereof, there are no City funds reserved, allocated on a long
term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a
long term basis or otherwise set aside) to provide permanent financing for the expenditures
related to the projects other than pursuant to the issuance of the Bond. This resolution,
therefore, is determined to be consistent with the City's budgetary and financial
circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
meaning and content of the Regulations.
4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City. This resolution shall be available for inspection at the
office of the city clerk at the City Hall (which is the main administrative office of the City)
during the normal business hours of the City on every business day until the date of
issuance of the bonds.
.
5. Reimbursement Allocations. The City's financial officer shall be responsible for making the
reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount for proceeds of the Bonds to reimburse the source of temporary
financing used by the City to make payment of the prior costs of the projects. Each
allocation shall be evidenced by an entry on the official books and records of the City
maintained for the bonds, shall specifically identify the actual prior expenditure being
reimbursed or, in the case of reimbursement of a fund or account in accordance with
Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be
effective to relieve the proceeds of the bonds from any restriction under the bond resolution
or other relevant legal documents for the Bonds, and under any applicable state statue,
which would apply to the unspent proceeds of the Bonds.
Adopted this 7th day of May, 2002
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
Memo
DATE of MEMO:
May 3, 2002
DATE of MEETING:
May 7, 2002
TO:
Mayor and City Council
ChantelI Knaus~
Director of Admmistration
FROM:
RE:
Local 49 Contract
Attached is the contract that the Local 49 unit has voted to ratify. The contract was ratified
according to the provisions authorized by the City Council at their executive session.
Recommendation
Staff recommends the City Council adopt the Resolution approving the 2002-2003 Labor
Agreement between the City ofStiIIwater and Local No. 49, International Union of Operating
Engineers.
.
.
.
.
LABOR AGREEMENT
BETWEEN
THE CITY OF STILLWATER
AND
LOCAL NO. 49,
INTERNATIONAL UNION OF OPERATING ENGINEERS,
AFL-CIO
.
JANUARY 1, 2002 . DECEMBER 31, 2003
.
LABOR AGREEMENT
BETWEEN
THE CITY OF STILLWATER
AND
LOCAL NO. 49,
INTERNATIONAL UNION OF OPERATING ENGINEERS,
AFL-CIO
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ARTICLE I
PURPOSE OF AGREEMENT
This agreement is entered into as of January 1, 2002 between the City of Stillwater, Washington
County, Minnesota, hereinafter called the Employer, and Local No. 49 of the International Union of
Operating Engineers, hereinafter called the Union.
It is the intent and purpose of this agreement to:
1.1 Assure sound and mutually beneficial working and economic relationships between
parties hereto;
1.2 Establish certain hours, wages and other conditions of employment;
1.3 Establish procedures for the resolution of disputes concerning this Agreement's
interpretation and/or application.
1.4
Specify the full and complete understanding of the parties; and
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1.5 Place in written form the parties agreement upon terms and conditions of employment for
the duration of this agreement.
The Employer and the Union, through this agreement, continue their dedication to the highest quality
of public service. Both parties recognize this agreement as a pledge of this dedication.
ARTICLE II
RECOGNITION
The City recognizes Local No. 49 as the exclusive representative for all nonsupervisory positions
within the Stillwater Public Works and Parks Departments.
ARTICLE '"
DEFINITIONS
3.1 Union: The International Union of Operating Engineers, Local No. 49, AFL-CIO.
3.2 Employer: The City of Stillwater
3.3 Union Member: A member of The International Union of Operating Engineers, Local No. 49,
AFL-CIO.
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3.4
Employee: A member of the exclusively recognized bargaining unit.
3.5 Base Pay Rate: The employee's hourly pay rate exclusive of longevity or any other special
allowance.
3.6 Seniority: Length of continuous service of any of the job classifications covered by Article 11-
Recognition.
Employees who are promoted from a job classification covered by this agreement and return
to a job classification covered by this agreement shall have their seniority calculated on their
length of service under this Agreement for purposes of promotion, transfer and layoff and
total length of service with the Employer for other benefits under this agreement.
3.7 Overtime: Work performed at the express authorization of the Employer in excess of either
eight (8) hours within a twenty-four (24) hour period (except for shift changes) or more than
forty (40) hours within a seven (7) day period.
3.8 Call Back: Return of an employee to a specified work site to perform assigned duties at the
express authorization of the Employer at a time other than an assigned shift. An extension
of or early report to an assigned shift is not a call back.
ARTICLE IV
EMPLOYER SECURITY
The Union agrees that during the life of this agreement it will not cause, encourage, participate in or
support any strike, slowdown or other interruption of or interference with the normal functions of the
employer.
ARTICLE V
EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all manpower,
facilities and equipment; to establish functions and programs; to set and amend budgets; to
determine the utilization of technology; to establish and modify the organizational structure;
to select, direct and determine the number of personnel; to establish work schedules; and to
perform any inherent managerial function not specifically limited by this agreement.
5.2 Any term and condition of employment not specifically established or modified by this
agreement shall remain solely within the discretion of the Employer to modify, establish or
eliminate.
ARTICLE VI
RIGHT OF SUBCONTRACT
Nothing in this agreement shall prohibit or restrict the right of the Employer from subcontracting work
performed by employees covered by this agreement.
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ARTICLE VII
DISCIPLINE
7.1 The Employer will discipline employees for just cause only.
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Discipline will be in one or more of the following forms:
a. oral reprimand
b. written reprimand
c. suspension
d. demotion or
e. discharge
7.2 An employee may be reclassified to a lower classification for improper performance of duties
required in the higher classification. Prior to reclassification for improper performance, an
employee shall be verbally reprimanded for a first instance, reprimanded in writing for a
second instance and reclassified on a third instance. Suspensions and discharges will be in
written form.
7.3
Written reprimands, notices of suspension and notices of discharge which are to become a
part of an employee's personnel file shall be read and acknowledged by signature of the
employee. Employees and the Union will receive a copy of such reprimands and/or notices.
7.4
Employees may examine their own individual personnel files at reasonable times under the
direct supervision of the Employer.
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7.5 Discharges will be preceded by a three-day suspension without pay.
7.6 Grievances relating to this Article shall be initiated by the Union as provided in Article IX-
Grievance Procedure.
ARTICLE VIII
UNION SECURITY
8.1 The Employer shall deduct from the wages of employees who authorize such deductions in
writing an amount necessary to cover monthly Union dues, or a "fair share" deduction as
provided by Minnesota Statutes 179.65, Subdivision 2, if the employee elects not to become
a member of the Union. Such monies shall be remitted as directed by the Union.
8.2 The Union may designate employees from the bargaining unit to act as a steward and an
alternate and shall inform the Employer in writing of such choice and changes in the position
of steward and/or alternate.
8.3 The Employer shall make space available on the employee bulletin board for posting Union
notices and announcements.
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8.4
The Union agrees to indemnify and hold the Employer harmless against any and all claims,
suits, orders or judgments brought or issued against the Employer as a result of any action
taken or not taken by the Employer under the provisions of this Article.
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ARTICLE IX
EMPLOYEE RIGHTS . GRIEVANCE PROCEDURES
9.1 Definition of a Grievance
A grievance is defined as a dispute or disagreement as to the interpretation or application of
the specific terms and conditions of this agreement.
9.2 Union Representatives
The Employer will recognize representatives designated by the Union as the grievance
representatives of the bargaining unit having the duties and responsibilities established by
this Article. The Union shall notify the Employer in writing of the names of such Union
representatives and of their successors when so designated.
9.3
Processinq of a Grievance
It is recognized and accepted by the Union and the Employer that the processing of
grievances as hereinafter provided is limited by the job duties and responsibilities of the
employees and shall therefore be accomplished during normal working hours only when
consistent with such Employee duties and responsibilities. The aggrieved Employee and the
Union Representative shall be allowed a reasonable amount of time without loss in pay
when a grievance is investigated and presented to the Employer during normal working ours
provided the Employee and the Union Representative have notified and received the
approval of the designated supervisor who has determined that such absence is reasonable
and would not be detrimental to the work programs of the Employer.
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9.4 Procedure
Grievances, as defined by Section 9.1, shall be resolved in conformance with the following
procedure:
Step 1: An employee claiming a violation concerning the interpretation or application of this
Agreement shall, within twenty-one (21) calendar days after such alleged
violation has occurred, present such grievance to the Employer's supervisor as
designated by the Employer.
The Employer designated representative will discuss and give an answer to such
Step 1 grievance within ten (10) calendar days after receipt. A grievance not
resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth
the nature of the grievance, the facts on which it is based, the provision or
provisions of the Agreement allegedly violated, and the remedy requested and
shall be appealed to Step 2 within ten (10) calendar days after the Employer
designated representative's final answer in Step 1. Any grievance not appealed
in writing to Step 2 by the Union within ten (10) calendar days shall be
considered waived.
Step 2: If appealed, the written grievance shall be presented to the Union and discussed
with the Employer designated Step 2 representative. The Employer designated
representative shall give the Union the Employer's Step 2 answer in writing within
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ten (10) calendar days after receipt of such Step 2 grievance. A grievance not
resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days .
following the Employer designated representative's final Step 2 answer. Any
grievance not appealed in writing Step 3 by the Union within ten (10) calendar
days shall be considered waived.
Step 3: If appealed, the written grievance shall be presented by the Union and discussed
with the Employer designated Step 3 representative. The Employer designated
representative shall give the Union the Employer's answer in writing within ten
(10) calendar days after receipt of such Step 3 grievance. A grievance not
resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days
following the Employer designated representative's final answer to Step 3. Any
grievance not appealed in writing to Step 4 by the Union within ten (10) calendar
days shall be considered waived.
Step 4: A grievance unresolved in Step 3 and appealed in Step 4 shall be submitted to the
Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4
may be appealed to Step 5 within ten (10) calendar days following the
Employer's final answer in Step 4. Any grievance not appealed in writing to Step
5 by the Union within ten (10) calendar days shall be considered waived.
Step 5: A grievance unresolved in Step 4 and appealed in Step 5 shall be submitted to
arbitration subject to the provisions of the Public Employment labor Relations
Act of 1971 as amended. If the parties cannot agree upon an arbitrator, the
selection of an arbitrator shall be made in accordance with the "Rules Governing
the Arbitration of Grievance" as established by the Public Employment Relations .
Boa rd.
9.5 Arbitrator's Authority
a. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract
from the terms and conditions of this Agreement. The arbitrator shall consider and
decide only the specific issue(s) submitted in writing by the Employer and the Union
and shall have no authority to make a decision on any other issue not so submitted.
b. The arbitrator shall be without power to make decisions contrary to, or inconsistent
with, or modify or varying in any way the application of laws, rules or regulations having
the force and effect of law. The arbitrator's decision shall be submitted in writing within
thirty (30) days following the close of the hearing of the submission of briefs by the
parties, whichever be later, unless the parties agree to an extension. The decision
shall be binding on both the Employer and the Union and shall be based solely on the
arbitrator's interpretation of application of the express terms of this Agreement and to
the facts of the grievance presented.
c. The fees and expenses for the arbitrator's services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be responsible for
compensating its own representatives and witnesses. If either party desires a verbatim
record of proceedings, it may cause such a record to be made, providing it pays for the
record. If both parties desire a verbatim record of the proceedings, the cost shall be
shared equally.
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9.6
Waiver
If a grievance is not presented within the limits set forth above, it shall be considered
"waived". If a grievance is not appealed to the next step within specified time limit or any
agreed extension thereof, it shall be considered settled on the basis of the Employer's last
answer. If the Employer does not answer a grievance or an appeal thereof within the
specified time limits, the Union may elect to treat the grievance as denied at that step and
immediately appeal the grievance to the next step. The time limit in each step may be
extended by mutual agreement of the Employer and the Union.
9.7 Choice of Remedy
If, as a result of the Employer response to Step 4, the grievance remains unsolved, and if
the grievance involves the suspension, demotion or discharge of an employee who has
completed the required probationary period, the grievance may be appealed either to Step 5
of Article IX or a procedure such as: Civil Service, Veteran's Preference or Fair
Employment. If appealed to any procedure other than Step 5 of Article IX the grievance is
not subject to the arbitration procedures as provided in Step 5 Article IX. The aggrieved
employee shall indicate in writing which procedure is to be utilized - Step 5 of Article IX or
another appeal procedure -and shall sign a statement to the effect that the choice of any
other hearing precludes the aggrieved employee from making a subsequent appeal through
Step 5 of Article IX.
ARTICLE X
SENIORITY
10.1 Seniority will be the determining criterion for transfers, promotions and layoffs when all job-
relevant qualification factors are equal.
10.2 In the event of a job opening, the job shall be announced by bulletin and the oldest
permanent employee shall be given the first opportunity to set up for promotion, provided
such employee is qualified to perform the work required.
10.3 Seniority will be the determining criterion for recall when the job relevant qualification factors
are equal. Recall rights under this provision will continue for twenty-four (24) months after
layoff. Recalled employees shall have ten (10) working days after notification of recall be
registered mail at the employee's last known address to report to work or forfeit all recall
rights.
10.4 Permanent employees listed in Article XXII, Section 1, shall not be reduced in pay scale
when temporarily assigned work of a lower classification. This shall not prevent an
employee from being reclassified to a lower classification when no work is available in
his/her regular classification for an extended period of time.
ARTICLE XI
JOB POSTING
11.1 The Employer and the Union agree that permanent job vacancies within the designated
bargaining unit shall be filled based on the concept of promotion from within provided that
applicants:
11.1.1 have necessary qualifications to meet the standards of the job vacancy; and
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11.1.2. have the ability to perform the duties and responsibilities of the job vacancy.
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11.2 Employees filling a higher job class based on the provisions of this Article shall be subject to
the conditions of Article XII (Probationary Period).
11.3 The Employer has the right to final decision on the selection of employees to fill posted jobs
based on qualifications, abilities and experience.
11.4 Job vacancies within the designated bargaining unit will be posted for five (5) working days
so that members of the bargaining unit can be considered for such vacancies.
ARTICLE XII
PROBATIONARY PERIODS
12.1 All newly hired or rehired employees will serve six (6) months probationary period.
12.2 All employees will serve a six (6) month's probationary period in any job classification in
which the employee has not served a probationary period.
12.3 At any time during the probationary period, a newly hired or rehired employee may be
terminated at the sole discretion of the Employer.
12.4 At any time during the probationary period a promoted or reassigned employee may be
demoted or reassigned to the employee's previous position at the sole discretion of the
Employer.
ARTICLE XIII
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WORK SCHEDULES
13.1 The sole authority of work schedules is the Employer. The normal work day for an employee
shall be eight (8) hours. The normal work week shall be forty (40) hours Monday through
Friday.
13.2 Service to the public may require the establishment of regular shifts for some employees on
a daily, weekly, seasonal or annual basis other than normal 7 a.m. - 3:30 p.m. day. The
Employer will give seven (7) days advance notice to the employees affected by the
establishment of work days different from the employee's normal eight (8) hour work day.
13.3 In the event that work is required because of unusual circumstances such as (but not limited
to) fire, flood, snow, sleet or breakdown of municipal equipment or facilities, no advance
notice need be given. It is not required that an employee working other than the normal
work day be scheduled to work more than eight (8) hours, however, each employee has an
obligation to work overtime or call backs if requested unless unusual circumstances prevent
the employee from so working.
13.4 The average work month for employees for purpose of computing vacations, sick leave and
fractions of month's work shall be one hundred seventy-three (173) hours.
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ARTICLE XIV
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OVERTIME PAY
14.1 Overtime is defined as all hours worked in excess of eight (8) hours per day or forty (40)
hours per week and for all hours worked on Saturday, Sunday and legal holidays or days
observed as holidays except as provided in Section 14.6.
14.2 Overtime will be distributed as equally as practicable by department.
14.3 Overtime refused by employees will for record purposes under Article 14.2 be considered as
unpaid overtime worked.
14.4 For the purpose of computing overtime compensation, overtime hours worked shall not be
pyramided, compounded or paid twice for the same hours worked.
14.5 An Employee called back to work after he has completed his regular work day or called out
on his day off shall receive a minimum of four (4) hours compensation.
14.6 Employees who are required to work on Saturdays or Sundays or holidays, in addition to
their regularly assigned shift, shall be compensated at the overtime rate for such days and
shall receive a minimum of four (4) hours compensation at the overtime rate for each
Saturday, Sunday or holiday or day observed as a holiday, that they are required to be on
weekend duty. It is understood that these employees will make routine checks of City sewer
facilities. Any call outs, other than those routine duties, will be compensated as specified in
14.5 above.
. ARTICLE XV
LEGAL PROTECTION
15.1 The City shall provide through insurance coverage or otherwise, defense, necessary legal
expenses and other costs to any employee against whom a claim is made or a lawsuit is
commenced which is based upon the conduct of the employee acting in the course of this
employment, except for intentional torts and crimes of ordinance violations knowingly
committed by such employee.
15.2 Eligibility shall be determined by the City Council on an individual basis as to its
reasonableness.
ARTICLE XVI
SAFETY
The Employer and the Union agree to jointly promote safe and healthful working conditions, to
cooperate in safety matters and to encourage employees to work in a safe manner.
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ARTICLE XVII
INSURANCE .
17.1 Effective January 1, 2002, the Employer will contribute up to Five Hundred Forty-six dollars
and Fifty-eight cents ($546.58) per month per employee toward group health and long-term
disability insurance including dependent coverage.
Effective January 1,2003, the EMPLOYER will increase monthly contribution by Twenty-five
dollars ($25.00) or Fifty Percent (50%) of the increase in premiums, whichever is greater,
based on the higher cost hospital/medical plan."
17.2 The Employer shall provide each employee with a $20,000 decreasing term life insurance
policy.
17.3 Dental. Ten dollars ($10) of the maximum may be utilized toward dental insurance.
ARTICLE XVIII
SICK LEAVE
18.1 All full-time employees shall, after a term of employment of one (1) year, be qualified to
receive payments on account of physical disability to wok by reason of sickness. For the
purpose of this contract, sickness shall include injury other than accidental injury arising out
of and in the course of employment by the City. Sickness disability benefits shall be as
follows:
a. If term of employment has been one year but less than two years, one week full pay.
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b. If term of employment has been 2 to 5 years, full pay 4 weeks, half pay 9 weeks.
c. If term of employment has been 5 to 10 years, full pay 13 weeks, half pay 13 weeks.
d. If term of employment has been 10 to 15 years, full pay 13 weeks, half pay 39 weeks.
e. If term of employment has been 15 to 20 years, full pay 26 weeks, half pay 26 weeks.
f. If term of employment has been 20 to 25 years, full pay 39 weeks, half pay 13 weeks.
g. If term of employment has been 25 years or more, full pay 52 weeks.
18.2 No disability benefits shall be paid for absences in excess of three (3) consecutive days
without doctor's certificate as to sickness disability.
18.3 Sickness disability benefits usage shall be subject to the following conditions:
a. An employee may use the full entitlement only once annually.
b. Any days used by an employee must be replaced at the following earning rate:
Employees with less than five (5) years service shall earn a sickness disability leave time
at the rate of one day for each month worked.
Employees with five (5) years but less than ten (10) years service shall earn sickness
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disability leave time at the rate of one and one-half (1-1/2) days for each month worked.
Employees with ten (10) or more years of service or more years service shall earn
sickness disability leave time at the rate of two (2) days for each month worked.
c. Sickness disability leave time cannot be earned during the time an employee is on sick
leave. Sick leave earned back shall be figured on a pro rata basis each month with no
earn back of leave used during the month.
d. Sickness disability leave time shall be earned as a replacement for used leave time by
only those employees who have utilized the benefit. Sick leave used last shall be
replaced first.
e. For the purpose of this Article, the January 1 st immediately preceding the Employee's
anniversary date of employment shall be used to determined Employees term of
employment.
18.4 Any employee receiving Worker's Compensation benefits because of job connected injury or
sickness shall, if he assigns his check to the city, receive full wages for that period. Or, if
any employee is receiving Worker's Compensation benefits and does not assign his check,
he will be paid for the difference between the Worker's Compensation allowance and his
regular weekly pay.
Sick leave shall then be figured on a pro rated basis with no deduction of leave being made
for that portion of the employee's absence which is covered by Worker's Compensation
Insurance.
18.5 Sick leave shall not be granted if the absence is due to an injury resulting from intoxication or
fighting.
18.6 Sick leave will be suspended after benefits have been exhausted; however, an employee
who has fulfilled all of the requirements for a vacation which has not been taken may request
vacation pay during disability. After all sick leave benefits have been exhausted, any
disabled employee may apply in writing for an authorized leave of absence without pay;
provided that the period of such leave of absence when added to the period during which
benefits have been paid shall not exceed one (1) year. Such application shall be
accompanied by a physician's certificate stating that such disabled employee has not been
able to return to work. Upon return to active employment, the employee shall retain all
accumulated service credit for time worked prior to his disability, but shall receive no service
credit for the period of absence.
18.7 Sick leave usage will only be allowed for injury or illness of the employee and not for time off
for any legal proceedings associated with an injury.
ARTICLE XIX
SEVERANCE PAY
19.1 All permanent employees who have completed ten (10) years of service with the City shall
be entitled to fifty percent (50%) of their unused sick leave but not to exceed one hundred
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(100) days, as severance pay upon retirement, providing the employee is immediately
entitled to receive retirement benefits under a bonafide retirement program or if they become .
disabled so they must terminate their employment.
19.2 All permanent employees who have completed less then (10) years of service with the City
shall be entitled to fifty percent (50%) of their unused sick leave but not to exceed Five
Thousand Dollars ($5,000) if they become disabled and so must terminate their
employment. In the case of death, their surviving spouse or depended children shall be
entitled to their severance pay.
ARTICLE XX
HOLIDAYS
20.1 All employees shall be granted leave of absence with regular pay on all legal holiday; they
are:
New Year's Day
Good Friday
Labor Day
Thanksgiving Day
President's Birthday
Memorial Day
Christmas Day
Columbus Day
Independence Day
Veteran's Day
In addition to the above holiday's, all employees shall be granted leave of absence with
regular pay on the holidays as follows and in the manner that follows:
One floating holiday.
On the last scheduled day before Christmas - 1/2 day.
On the Friday following Thanksgiving Day - 1 full day.
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20.2 When a holiday falls upon a Saturday, the preceding Friday shall be considered a holiday; or
when a holiday falls upon a Sunday, the following Monday shall be a holiday.
ARTICLE XXI
V ACA TIONS
21.1 Permanent employees shall be granted the following vacations:
From 0 through 12 months employment
From 1 year through 4 years employment
From 4 years through 10 years employment
After 10 years through 15 years employment
After 15 years
5/6 days per month
10 days per year
15 days per year
20 days per year
One (1) additional day for each year
up to twenty years for a maximum of
25 days.
21.2 Employees with two or more weeks vacation due must take all but one week vacation in
increments of not less than one week. One week of vacation may be taken in increments of
less than one day at the discretion of the department head.
21.3 Vacation periods shall be selected on the basis of seniority.
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21.4 If a holiday occurs during the calendar week in which a vacation is taken by an employee,
the employee shall not be charged for vacation for the holiday.
21.5 Any employee who is laid off, discharged, retired or separated from the service of the
Employer for any reason, prior to taking his vacation, shall be compensated in cash for the
unused vacation he has accumulated at the time of separation.
21.6 Vacation time can accumulated up to eighty (80) hours and used in the following year.
Vacation in excess of eighty (80) hours at the end of the year shall be paid on the second
pay day in January at the rate of pay in effect at the end of the previous year.
21.7 A maximum of six (6) weeks vacation may be used during anyone (1) calendar year except
as provided for in Article 18.6.
21.8 Vacation shall accrue on January 1 st immediately preceding the anniversary date of
employment.
ARTICLE XXII
WAGES
22.1 The following wage schedule shall be in effect:
HOURLY RATES
Effective Effective Effective
. January 1 , 2002 July 1 , 2002 January 1, 2003
Maintenance Worker I $13.92 $14.32 $14.75
Maintenance Worker II $16.52 $16.98 $17.49
Maintenance Worker III $19.26 $19.39 $19.97
Maintenance Worker IV $19.43 $19.62 $20.21
Mechanic $19.30 $19.36 $19.94
Chief Mechanic $20.41 $20.65 $21.26
Lead Worker $20.56 $20.75 $21.37
22.2
Employees who are required to work at a higher classification shall receive the rate of pay
for the higher classification for the hours assigned to the higher classification.
22.3
Employees who are required to work fifty percent (50%) or more at a higher job classification
in a calendar year shall be eligible for reclassification.
22.4
There shall be twenty-six (26) pay periods each year. The City shall compensate employees
for all hours worked. A minimum thirty (30) days notice shall be given to Local 49 and all
affected employees prior to any pay period or payday changes.
22.5
Uniforms shall be provided for employees for outside work.
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22.6 The employer shall pay a longevity bonus on the first day in December according to the
following monthly longevity pay schedule:
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Years of Service
5 10 15 20
Maintenance Worker I 43.51 86.99 130.50 154.89
Maintenance Worker II 52.00 103.97 155.96 185.66
Maintenance Worker III 60.48 120.94 181.42 216.42
Maintenance Worker IV 62.60 125.19 187.79 223.86
Mechanic 62.60 125.19 187.79 223.86
Chief Mechanic 63.65 127.31 190.96 228.10
The longevity pay bonus shall be based on years of service with the Employer and shall be
equal to the number of months the employee was eligible to receive longevity pay times the
scheduled amount. If an employee becomes eligible to receive longevity pay for only a
portion of a month, the longevity pay for that month shall be determined by dividing the
monthly longevity pay by the number of actual working days in the month.
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22.10 Any employee who is currently assigned to the sewer department and who has a current
Class SB Wastewater Facility operator license shall receive a monthly payment of $50. Said
monthly payment shall not be used to calculate overtime pay, longevity pay, holiday payor
any other type of premium pay, shall be paid only to employees currently assigned to the
sewer department and shall cease upon revocation or expiration of the Class SB license.
22.11 Employees employed by the employer on a seasonal or temporary basis for not more than
120 work days per calendar year either in a full time or part time capacity (more than 14
hours per week) will be paid at a salary to be determined by the Employer for the term of
their employment. Such employment will not be eligible for any benefits under this
agreement except those which may be required by law or those which are specifically
outlined below.
ARTICLE XXIII
MISCELLANEOUS
23.1 The City shall provide employees in the Mechanical Department with a tool allowance to
cover the cost of lost, stolen or broken tools.
23.2 Safety Shoe Policy. All employees assigned to work in Park Maintenance, Street and
Utilities Maintenance and Vehicle Maintenance shall be required to wear steel toe, puncture
resistant sole shoes or boots that meet current ANSI (241.1, 1983) safety standards. The
safety shoe or boot must also be in good repair. Employees assigned to the aforementioned
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maintenance areas may not wear canvas shoes sneakers, sandals, thongs, or similar type
footwear while on the job.
The City shall reimburse employees assigned to the aforementioned work areas up to
$100.00 each for the first time purchase of an approved winter and summer type safety
shoe. Thereafter, employees shall be reimbursed 50 percent (50%) of the cost, not to
exceed $75.00 for the replacement of said safety shoes due to normal wear and tear or
damage that is not due to negligence or careless action of the employee.
ARTICLE XXIV
SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the
signed municipality. In the event any provision of this Agreement shall be held to be contrary to
law by a court of competent jurisdiction from whose final judgement or decree no appeal has
been taken within the time provided, such provision shall be voided. All other provisions of this
Agreement shall continue in full force and effect. The voided provision may be renegotiated at
the request of either party.
ARTICLE XXV
WAIVER
25.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding
terms and conditions of employment, to the extent inconsistent with the provisions of this
Agreement, are hereby superseded.
25.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any terms or conditions of employment not removed by law from bargaining.
All agreements and understandings arrived at by the parties are set forth in writing in this
Agreement for the stipulated duration of this Agreement. The Employer and the Union each
voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and terms
and conditions of employment referred to or covered by this Agreement or with respect to
any term or condition of employment not specifically referred to or covered by this
Agreement, even though such terms or conditions may not have been within the knowledge
or contemplation of either or both parties at the time this contract was negotiated or
executed.
ARTICLE XXVI
DURATION
This Agreement shall remain in full force and effect for a period commencing January 1, 2002
through December 31, 2003. In the event a new Agreement is not in effect on January 1, 2004, all
compensation, working conditions and benefits shall remain in effect as set forth in this Agreement
until a successor Agreement is effected.
In WITNESS WHEREOF, the parties have executed this Agreement on this yth day of ~
2002.
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FOR THE CITY OF STILLWATER
FOR THE INTERNATIONAL UNION OF
OPERATING ENGINEERS, LOCAL NO. 49
16
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.
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RESOLUTION 2002-105
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APPROVAL OF LABOR AGREEMENT BETWEEN THE CITY OF STILLWATER AND
LOCAL NO. 49, INTERNATIONAL UNION OF OPERATING ENGINEERS, AFL-CIO.
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Labor
Agreement between the City of Stillwater and Local No. 49, International Union of
Operating Engineers, AFL-CIO, as on file with the City Clerk, is hereby approved,
and the Mayor and Clerk are authorized to sign said Agreement.
Adopted by Council this ih day of May 2002.
Jay L. Kimble, Mayor
ATTEST:
. Diane F. Ward, City Clerk
.
MAGNUSON LA wFIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (651) 439-9464 . TELECOPIER: (651) 439-5641
.
DAVID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
Mayor, City Council and Staff
FROM:
David T. Magnuson
DATE:
May 3, 2002
RE:
Lowell Inn Tax Abatement
Shortly after the Lowell Inn changed hands, staff was directed to work with the new
owners to determine what, if any, City assistance could be provided to the expected renovation
project. .
Since the property is not located in a tax increment financing district, it was eligible for
consideration as a tax abatement project. The statute allows the City to abate all or part of the
City real estate taxes to assist an owner with help to redevelop or renew blighted areas, as well as
to provide employment opportunities and to increase or preserve the tax base ofthe City.
Staff learned that the Lowell Inn will pay taxes in the year 2002 in the amount of
$67,002. Out of this total, the City's share of taxes is $10,198.91.
Staff was also presented with information showing that to correct old and decaying
conditions in the building and to bring the building in compliance with current codes,
$318,165.10 will be expended.
The law requires that before adopting a resolution abating the taxes, a public hearing
must be held and the enclosed resolution is a form of notice to be used for the public hearing.
Respectfully,
;~rt' Vk\:',' ./\/'1.-.
David T. Ma~uson
Stillwater CIty Attorney .
DTM/nm
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RESOLUTION 2002
RESOLUTION CALLING FOR A PUBLIC HEARING ON
PROPOSED PROPERTY TAX ABATEMENTS FOR THE
LOWELL INN PROJECT
WHEREAS, Minnesota Statutes, Section 469.1812 through 469.1815, both inclusive,
authorize the City of Stillwater, Minnesota (the "City"), upon satisfaction of certain conditions,
to grant an abatement of all or a part of the taxes levied by the City on improvements made to
certain property; and
WHEREAS, the City has received a request from Richard J. Anderson, d/b/a the Lowell
Inn (the "Company"), that the City grant an abatement of all property taxes on the Lowell Inn
property on which the Company is and will continue to construct a substantial renovation.
WHEREAS, it is a legal requirement that the City hold a public hearing prior to adoption
of a resolution granting any property tax abatements.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, as follows:
Section 1. Hearing. A public hearing on the consideration of granting a property tax
abatement to the Company as requested will be held at the time and place set forth in the Notice
of hearing attached hereto as Exhibit A and hereby made a part hereof.
Section 2. Notice. The City Clerk is hereby authorized and directed to cause notice
of said hearing in substantially the form attached hereto as Exhibit A to be given one publication
in a newspaper of general circulation in the City at least 10 days but not more than 30 days
before the hearing. The newspaper must be one of general interest and readership in the City,
and the notice must be published at least once.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon said Resolution was declared duly passed and adopted, and was signed by the Mayor
and attested to by the City Clerk.
.
NOTICE OF PUBLIC HEARING
REGARDING PROPOSED PROPERTY TAX ABATEMENT
FOR LOWELL INN RENOVATION PROJECT
NOTICE IS HEREBY GIVEN that the City Council of the City of Stillwater, Minnesota,
will hold a public hearing at a meeting of the Council beginning at 7:00 p.m., on Tuesday,
May 21,2002, to be held in the Council Chambers at the Stillwater City Hall, 216 North Fourth
Street, Stillwater, Minnesota, on the request of Richard J. Anderson, d/b/a the Lowell Inn (the
"Company") to have the City abate to the Company all of the taxes to be levied by the City on
the Company property located at 102 North Second Street, Stillwater, Minnesota for the purpose
of assisting the owner with the redevelopment, renovation and renewal of what had become a
blighted property. The total amount of taxes proposed to be abated by the City for the
Improvements is estimated to be $10,198.91 per year for 10 years, but in no event to exceed
$150,000. The City Council will consider granting the property tax abatement in repose to the
request.
All interested persons may appear at the May 21 st public hearing and present their views
orally or in writing. Anyone needing reasonable accommodations or an interpreter should
contact the City Clerk's office at City Hall, telephone (651) 430-8000.
. [Publish May ~
.
EXHIBIT A
· Memo
To:
From:
Date:
Subject:
Mayor and City Council /I /
Steve Russell, Community Development Director f'
May 3, 2002
Impact ofTH 36 Partnership Study Alternatives on City's Comprehensive
Plan
Back~ound. The City of Stillwater is a partner with MnDOT, Washington County and Oak Park
Heights on the TH 36 Partnership study (the Planning Commission represents Stillwater).
Generally, the idea of the study is to decide on a future configuration for TH 36 from CR 5 to TH
95 then to program improvements to accomplish the selected design.
.
At this point in the study, process three alternative roadway designs have been selected to
evaluate impacts of the alternatives on the road system and surrounding area. Below is a
description of the three alternatives and beginning discussions of the impacts of the alternatives
on local streets and the surrounding area.
To date, the study has forecast future traffic on key roads in the study area to 2020. Map I shows
existing trips (2000), Map 2 forecasts traffic to 2020. Basically, the forecast shows that traffic on
the road system (TH 36, Frontage Roads, adjacent arterial and collectors) will double in the 20
year forecast period. That is to say the number oftrips on TH 36 between Grec#ey and Osgood
will incr~ase from 26,50?0 ADTs to 54,500 ADTs. Other major city streets wtlt~?creJ1.se
substantlally as well as lIsted below: -~~/
2000 2020
16,600 36,600
12,500 27,000
8,000 16,000
7,000 14,000
CR5
Greeley
Osgood
Curve Crest
With this magnitude of increase, the level of service of intersections would decrease, especially
intersections at Osgood, Greeley and Washington. Other intersections further away would also
decrease in level of services but not to the extent of the near in intersections (See Figure 1, 2 and
3).
The forecasts indicate that traffic will double and the existing road system will fail.
So what can be done?? (besides a new bridge)
.
.
.
.
Three alternatives are being studied as outline in the attached memo dated April 3, 2002. The
alternatives are:
Concept B:
Expansion ofTH 36 to six lanes and change Washington Avenue intersection to
an overpass. This alternative would make it somewhat more difficult to gain
access the west end of the Stillwater West Business Park and increase traffic on
CR 5 and Greeley.
Concept E:
Single interchange at Greeley/Oakgreen. This freeway alternative will funnel all
access to TH 36 to Greeley. This will make it less convenient to get to adjacent
business and increase Greeley traffic and impact on adjacent properties. Major
improvements to the Frontage Road system would need to be made for this option
to work. Washington and Osgood would be converted from interchanges to
overpasses. Curve Crest, Churchill and other east/west streets would see an
increase in traffic.
Concept F:
"Button hook" interchanges at Osgood and NorelllWashington. In this
alternative, access would be provided by two interchanges located east and west
of Greeley. Overpasses would be constructed at Washington, Greeley and
Osgood. The new interchanges would be connected by an improved Frontage
Road. This alternative would tend to distribute the increased traffic evenly to the
existing road system. The three overpasses would provide a more convenient link
between the north and south sides ofTH 36. Again, Frontage Road improvements
would be key to the success of this option.
Impact of Alternatives. The impact of the change in travel patterns is critical to the city. All the
streets that connect to TH 36 are residential and any large increase in traffic volume will effect
the residential quality of those streets. With four intersections, CR 5, Washington, Greeley and
Osgood, traffic is disbursed to the north. Alternatives that change that pattern will impact the
related adjacent residential area.
For any of the alternatives to work effectively, a new substantially improved Frontage Road
system would need to be incorporated into the improvements.
Recommendation: This report is presented for Council information and comment. No action is
required (on May 22, 2002, an open house will be held at Stillwater High School to present the
results of the Alternative Impact Analysis).
Attachments
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-----
.
CONSULTING
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G ROUP, I Ne.
Transportation · Civil · Structural. Environmental. Planning · Traffic. Landscape Architecture · Parking
SRF No. 0014088
MEMORANDUM
TO: TH 36 Partnership Study PAC
FROM: Beth Bartz, Senior Associate
Dave Montebello, Principal
DATE: April 3, 2002
SUBJECT: RECOMMENDATION FOR THREE ALTERNATIVES TO BE CHOSEN FOR
FuRTIIER ANALYSIS
At the April 10 PAC Meeting, you will be asked to select three of the study's seven concept
alternatives for further analysis. We know this will be a difficult choice for you. We would like
to provide you with our recommendation as to the perspective from which to choose the three
alternatives as well as our recommendation for the three to be selected. You may feel free to
accept or reject either this perspective or the three alternatives at your pleasure.
. A choice perspective
We recommend that you choose three alternatives that will provide a range of alternatives for
analysis, and from which, the relative benefits of the alternative's components (e,g. expansion
to 6 lanes, conversion to a freeway) can be assessed, rather than selecting the three you most
want to see implemented. Further, we suggest that this choice not be considered a final rejection
of the other four options. Following the analysis of the three selected alternatives, we will be
able, to a limited degree, to assess how the other four would likely function as well. Therefore,
your final recommendation would be able to consider the merits of any of the seven concept
alternatives and their appropriateness for various future conditions (e.g., with or without a new
river crossing, as a series of staged improvements to the corridor, or dependent on the level of
development or traffic volumes experience in the future.)
Three Alternatives
Given the above perspective, we would recommend the selection of the following three
alternatives for further analysis:
.
· Concept B: Expansion to 6-1anes and conversion of the Norell-Washington intersection
to an overpass
When compared with Concept C, traffic operations analysis results will provide information
regarding the value of expansion of the roadway to six lanes and reducing the number of
signalized intersections on TH 36. Analysis of this concept will also help assess the impacts
to the local street system of concentrating access to TH 36 at two, rather than three points.
One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443
Telephone (763) 475-0010 . Fax (763) 475-2429 . http:/ /www.srfconsulting.com
An Equal Opportunity Employer
.
.
.
TH 36 Partnership Study PAC
-2-
April 4, 2002
.
Concept E: Interchange at OakgreenlGreeley
When compared to the No-Build, assessment of Concept E will provide information relating
to the benefit of conversion of TH 36 from an expressway to a freeway. Analysis of this
concept will also help assess the impacts to the local street system of concentrating access to
TH 36 at one, rather than two or three points.
.
Concept F: "Buttonhook" Interchanges at Osgood and NorelllWashington
When compared with Concept E, assessment of the "Buttonhook" option will help assess the
impacts or benefits of providing access to and from TH 36 at two, rather than a single, point.
This alternative offers more flexibility in terms of controlling right of way impacts and
facilitates easy crossing of TH 36 for both vehicles and pedestrians, but places a greater
functional burden on the frontage road system (similar to the split interchange). We believe
that the knowledge gained from further analysis of this atypical alternative would be helpful
to the study process.
A few comments about Concept C: "Parkway" Concept
One alternative notably missing from the above list is the parkway alternative. Again, we are not
recommending with this list that the remaining four concept alternatives be finally rejected. We
expect that this concept alternative will likely play a role in shaping the PAC's final
recommendations. Rather, we believe that because this alternative is functionally not much
different that the existing conditions, the No-Build analysis will provide us with fairly good
traffic operations information about this option. Improvements to the frontage road system under
the Parkway alternative will improve operations at the frontage road intersections due to the
ability to signalize these intersections. However, we would expect the mainline TH 36
operations and operations to the remaining local roads to be similar to the No-Build analysis,
As stated above, we offer these recommendations from the perspective of trying to identify a
range of alternatives that will provide us with the greatest range of information to use during this
study. If you have any questions regarding the above, we'd be happy to answer your questions
either before or at the meeting on April 10.
BB/DM/smf
.
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.
.
Expansion of TH 36 to six lanes; preservation of two at-grade intersections with Norell-
Washington intersection converted to an overpass
· Additional TH 36 capacity provided by expansion to 6-lanes
· Access to TH 36 provided at Oakgreen/Greeley and Osgood in addition to TH 5 and TH 95; no access
to TH 36 at Norell/Washington
· Overpass provided at Norell/Washington
· Frontage roads improved
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.
"Buttonhook" Interchanges at Osgood and Norell/Washington
· Additional TH 36 capacity provided by conversion of this segment to a freeway
· Access to TH 36 provided to/from frontage roads just west of Osgood and just east of
Norell/Washington in addition to TH 5 and TH 95
· Overpass provided at Oakgreen/Greeley
· Frontage roads improved
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· Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director V
May 3,2002
Handicapped Parking at Mulberry Point
As directed, staff met with a representative of the Mulberry Point Yacht Club about seasonal
parking. The City continues to pursue purchase of the railroad land for area parking. The request
at this time is to mark three parking spaces on the Mulberry Point Circle handicapped (see map).
This would satisfy the need of area users.
Once the railroad land is purchased, staffwill return with recommendations regarding parking
area use and improvement.
Recommendation: Direct staff to install handicapped signage.
.
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Memo
DATE of MEMO:
May 3, 2002
DA TE of MEETING:
May 7,2002
TO:
Mayor and City Council
Chantell Knauss~
Director of Administration
FROM:
RE:
2003-2005 Solid Waste and Recycling Contract
Attached for your consideration is the proposed Solid Waste and Recycling Contract with Waste
Management, Inc. The rates for 2003-2005 are as proposed in the Resolution. The rates
represent a 7% overall increase for the total cost of services. These rates are to be maintained
throughout the entire three-year term of the contract except for changes related to extreme
increase in the cost of diesel gas and the Washington County Recycling Grant monies.
Currently, the City subsidizes recycling at $.75 per household per month. Due to decreases in
Recycling Grant monies, the subsidy will be $.67 per household per month for 2003. For years
2004 and 2005, the subsidy will be determined based on the amount of Recycling Grant monies
the City receives from the County, which may create a slight fluctuation in the rate.
Recommendation
Staff recommends the City Council adopt the Resolutions approving the Solid Waste and
Recycling Contract with Waste Management and Establishing a Monthly Rate Schedule for
Solid Waste and Recycling.
.
SOLID WASTE and RECYCLING SERVICE
AGREEMENT BETWEEN the CITY OF STILLWATER
and WASTE MANAGEMENT, INC.
January 1,2003 - December 31,2005
.
.
AGREEMENT
THIS AGREEMENT, made this 7th day of May 2002, by and between Waste Management, Inc., .
"Contractor," and the City of Stillwater, a municipal corporation of the County of Washington,
State of Minnesota, "City;"
The terms of the Agreement shall be as follows:
I. Residential Removal
The Contractor shall provide for the removal of garbage, rubbish, solid waste and
recycling from all residential dwellings in the City. A residential dwelling shall
include apartment dwellings, including apartment dwellings in the central
business district, condominium and townhouse buildings, Bed and Breakfast
operations and businesses operating out of a residence. Single-family residences
shall constitute one unit and each unit of multiple dwellings will constitute one
uni 1.
2. Definitions
"Adjusted Accounts"
Units where not more than two people reside within a household and that
the head of household is 62 years of age or older or is retired by reason of
permanent disability, regardless or age.
"Normal Household Waste" .
Food waste, paper, plastics, metal beverage and food containers, glass,
packing material for household items, and other mixed municipal waste
typically generated by the normal household, except that which is defined
as "yard waste" and which must be placed in the contractor provided 30,
60, or 90 gallon containers or refuse bags.
"Yard Waste"
Bagged yard waste, tree branches and bundled brush not exceeding four
(4') feet in length or forty (40) pounds per bundle, other extra waste such
as appliances, furniture, doors, windows, and waste that is not required to
be placed in refuse bags.
"Excess Household Waste"
Normal household waste that exceeds the capacity of the resident's
container and is subject to a special fee for pick up.
"Curb" or "Curbside"
That area ofthe private property immediately adjacent to the side ofthe
roadway that is maintained as roadway.
.
Solid Waste and Recyc]ing Contract
Page 2 of]2
.
"Recycling"
Those items, including, but not limited to: newspaper, office paper,
aluminum, tin and steel cans, glass and plastic containers, cardboard,
boxboard and any other materials that are considered recyclable.
The items listed in each definition shall be considered examples of the type of solid waste
or recycling within each category. All other items or phrases used in this Agreement
shall have the meaning given to the tenns in the Solid Waste Management Plan as
approved by City Council Resolution No. 91-239, dated December 4, 1991.
3. Billing
The Contractor shall be responsible for billing and collecting charges from all
units, which shall include apartment dwellings, including apartment dwellings in
the central business district, condominium and townhouse buildings, Bed and
Breakfast operations and businesses operating out of a residence. The Contractor
shall be compensated for the billing responsibility per unit as established by
resolution of the City Council.
The Contractor shall invoice the City on a quarterly basis for any Recycling
Subsidy, if applicable.
.
Certification of Unpaid Bills
The City will certify to Washington County, on an annual basis, all delinquent
refuse and recycling charges. These amounts will be payable with the owners
property taxes. The Contractor shall certify all delinquent charge in each year to
the City by August 15th, together with verification of addresses and a summary of
collection efforts, in order that the City can provide the notice to each owner
needed to effectuate this certification to the County Auditor in a timely manner.
The City will reimburse the hauler when it receives payment from the County, in
the following year from certification according to the following schedule:
1st Payment - 40% of certification amount, as adjusted, paid 45 days after
receipt of 1st half of tax settlement.
2nd Payment - 40% of certification amount, as adjusted, paid 45 days after
receipt of 2nd half of tax settlement.
Final Payment - 20% of certification amount, as adjusted, paid 45 days
after receipt of final tax settlement.
The Contractor shall provide the City with the list to be certified in a fonnat
(electronic, paper, or otherwise) that is most acceptable to the City.
.
Solid Waste and Recycling Contract
Page 3 of ) 2
4.
Disposition of Materials
The responsibility of all waste and recyclable materials collected shall be that of
the Contractor from the time of pick-up. Thereafter, ownership remains with the
Contractor until the Contractor has properly disposed of or marketed the
materials.
.
The Contractor shall dispose of solid waste and recycling as it deems advisable,
but in compliance with all City, County, State and Federal laws and rules. The
Contractor shall, upon the request of the City, advise the City in writing of the
place and method of disposal and of any changes in the place or method.
Consumer Electronics
The Contractor shall provide curbside pick-up, a minimum of one time each
month, of certain consumer electronics that contain lead, such as, but not limited
to, televisions and computer monitors.
The Contractor shall provide a roll-off container and staff at the City's Annual
Household Hazardous Waste Day. Residents must present identification with a
valid City of Stillwater residential address to be allowed to drop-off certain
consumer electronics at the City's Annual Household Hazardous Waste Day.
Residents will be allowed to have picked up curbside or drop-off at the City's
Annual Household Hazardous Waste Day a reasonable number of certain
consumer electronics that would normally accumulate in a household within a .
period of one year without any additional charge. After that reasonable number
has been met, the Contractor shall charge the resident directly for the service.
5. Weekly Pickup and Daily Service Hours
The Contractor shall make a curbside pickup at all residential units in the City at
least once each week during the term of this Agreement. All solid waste and
recycling from each dwelling, including yard waste and other material shall be
collected on the same day.
Daily service hours shall be between the hours of 6:00 a.m. and 10:00 p.m. No
collection service shall take place outside ofthese hours.
After the Contractor has picked up the solid waste and recycling from a residence,
the Contractor shall return all containers to a point at least eight (8') feet from the
curb.
6. Physical Impairment Due to Age or Disability
The Contractor shall make arrangements with aged or physically impaired
residents to accommodate collection and return of their waste and recycling
containers, instead of requiring them to make their containers available at
curbside for pickup.
.
Solid Waste and Recycling Contract
Page 4 of12
7.
Quantity Limits
The pick-up of both normal household waste, yard waste and recycling shall be
unlimited in quantity. However, the fee for collection of normal household waste
shall be as provided in the Rate Schedule as adopted and amended by resolution
of the City Council.
.
There shall be no additional charge for the collection of yard waste.
8. Exclusions
The Contractor shall not be obligated to collect: rocks, sod, cement, dirt, stumps
or logs in excess of five inches (5") in diameter.
9.
Volume Based System
The Contractor shall furnish and deliver containers for normal household waste in
30, 60 and 90 gallon sizes to residents. The Contractor shall furnish and deliver
bin for recycling. Residents shall be allowed to choose the number and size of the
container for their residence and will be billed according to the Rate Schedule as
established by resolution of the City Council. If the Contractor chooses to supply
containers that are slightly larger than the sizes listed above, it shall be considered
in compliance with this provision.
.
Multi-family residences of three (3) or more units, bed and breakfasts, and
businesses operated out of a residence shall be entitled to choose the container
size of their choice at the normal rate, or in lieu of containers, a dumpster of
similar capacity. If a dumpster is provided in lieu of a container, the rate charged
for the dumpster shall be at the 90 gallon rate per unit except that for multi-
dwelling units containing 50 or more units which are rented exclusively to
persons whose head of household is 62 years of age or older, the rate shall be
as per unit as listed under "Senior Accounts" in the Rate Schedule as
adopted and amended by the City Council.
In the event a residence desires collection of waste in excess ofthe container size
it has selected, the Contractor shall pick up the excess waste and bill the resident
directly on the resident's quarterly invoice in the amount of $1.50 for each
additional 30-gallon bag of excess household waste. However, the Contractor is
required to pick up unlimited quantities of yard waste at no additional charge.
The Contractor shall not be obligated to change container size at intervals of less
than two (2) billing quarters and upon less than thirty (30) days notice.
The rate for collection per month shall be as stated on the Rate Schedule as
adopted and amended by resolution of the City Council.
.
Residents who will be continuously absent from the City for more than 90 days
shall be entitled to a reduced rate to $5.00 per month during the period of their
absence.
Solid Waste and Recycling Contract
Page 5 of 12
Recycling Subsidy
The Recycling Subsidy shall be negotiated between the Contractor and the City .
on an annual basis. The Recycling Subsidy will be determined by the amount of
the grant money the City receives from the Washington County Municipal
Curbside Recycling and Waste Reduction Grant.
In the event the regional average diesel fuel rate is $2.00 per gallon for a period of
thirty (30) consecutive days, the Contractor shall have the right to discuss changes
to the Rate Schedule with the City.
10. Clean Up Days
The Contractor shall provide a competitive bid for the provision of labor and
collection equipment to conduct "Clean Up Days" for the collection of normal
household waste and yard waste if requested to do so by the City.
The Contractor shall also provide, at the City's request, the labor and equipment
to conduct a "Clean Up Day" for rocks, dirt, cement and sod only, on one
Saturday each Fall and one Saturday each Spring, without additional charge to the
City or to the residents of the City.
11.
Data Retention
The Contractor shall compile and retain solid waste data and report this data to the
City, when requested. In addition, the Contractor shall furnish the City copies of
solid waste reports that are submitted to Washington County, when requested:.
Failure of the Contractor to furnish this data within 20 business days of it being
due shall entitle the City to withhold any payments due the Contractor until the
data is received.
.
The Contractor shall compile and retain recycling material data and report this
data to the City quarterly. The required data shall include, but not be limited to:
original truck scale tickets and/or market receipts, when delivered, showing the
name of the contractor and the market, the date of delivery to market and the net
weight and type of material. The Contractor must also provide to the City any
pertinent information or data required by Washington County including data
pertaining to household participation rates.
12. Cooperation
The Contractor agrees to meet and cooperate with the City Council and Solid
Waste Advisory Commission when requested by the City and to study and
evaluate the waste collection system in order that the goals of the Solid Waste
Management Plan of the City be realized, and if necessary, based upon regulatory
changes and technological advances, be modified. Further, the Contractor agrees
to cooperate in the development and distribution of educational material to help
improve solid waste generation and disposal attitudes and habits.
13.
Complaints
.
Solid Waste and Recycling Contract
Page 6 of 12
Barbeque Ordinances
May, 2002
Summary Report
Of Responses to Email Questionnaire
Cities that adopted "Appendix ll-K" Cities revorting "No Ordinance"
. Burnsville . Crystal
. Cottage Grove . Crookston
. Elk River . Eagan
. lnver Grove Heights . Fergus Falls
. Moundsview . Forest Lake
. New Hope . Long Lake
. Richfield . St. Paul
. Rochester
. Savage
. St. Cloud
. Will mar
Cities that have adopted an "Ordinance similar to ll-K"
. Apple Valley . Little Canada
. Bemidji (prohibits charcoal, but . Maple Grove
not propane) . Roseville
. Blaine . St. Louis Park
. Chaska . Shakopee
. Edina . Spring Lake Park
. Faribault
. Hopkins
. Brc.o/c-lyYl P~rk
Recall (from memory) of Multi-family Dwelling Fire Caused by Barbeques
1988? Eagan - large apartment fire involving multiple units
1988? Burnsville - Raven Hill Apartments, $500,000 damage, (propane)
1990? Hastings - Many dwelling units consumed by fire, large loss
May 1997 BurnsviIIe - Observatory Apts., destroyed 4-5 units, 300 units evacuated for
repairs, $2 million structural loss not including loss of rents, (charcoal)
Shakopee - $100,000 damage to 4-unit bldg., grill on 2nd floor deck
Burnsville - Burnamwood Townhomes, $20,000 damage, (propane)
Shakopee - 8-unit bldg, $15,000 damage, (propane) grill on patio 5' from bldg.
1999?
2000
2001
Most veteran fire fighters remember anywhere from one to many garage, house and
apartment fires caused by charcoal, either discarded improperly or dropping out of grills,
and most have responded to at least one barbeque with an uncontrolled propane fueled
fire.
Rochester estimates more than a dozen barbeque grill fires in past 18 years, mostly at
houses, some at apartment buildings.
.
The Contractor shall establish and maintain an office for accepting complaints
and resident calls. The office shall be in service during the hours of 8:00 a.m. and
4:30 p.m., Monday through Friday, except holidays and as specified in the
contract. Address and telephone number of the office and any changes shall be
given to the City in writing.
Whenever the City or a resident notifies the Contractor of a location that has not
received scheduled service, the Contractor is required to serve the location no
later than the following working day from the time ofthe complaint. A record of
all complaints and action taken thereon shall be kept by the Contractor and
reported monthly to the City. All complaints shall be answered by the Contractor
courteously and promptly.
14.
Dispute Resolution
The Contractor shall in good faith attempt to settle any dispute arising with
residents. In the event the parties cannot resolve a dispute, the matter shall be
submitted to a dispute resolution committee, hereinafter called, "DRC." The
purpose of the DRC shall be to resolve any dispute between the Contractor and a
resident, as expeditiously as possible.
.
The DRC shall consist of three members, the City and Contractor shall each
appoint one member, these two members after consultation with the party who
appointed them, shall together select the third member. All procedures for the
DRC shall be informal. Failure of the Contractor to remedy the causes for
complaint within ten (10) days of written notice from the DRC of their findings
shall be considered a breach of this contract.
The Contractor may appeal the findings of the DRC to the City Council in writing
within ten (10) days after notice. A decision of the City Council is final.
15. The City will act as overseer for recycling publicity and public education. The
Contractor shall assist in the recycling publicity and public education at the
request of the City.
16. In addition to residential service, the Contractor shall pick up without additional
charge, such trash and recycling as is the responsibility of the City, or which is
accumulated by the City, or for the City, such as street cans and park barrels.
This includes trash from all City-owned facilities and the annual Lumberjack
Days celebration. In the event of a natural disaster within the City, the Contractor
shall make dumpsters available as necessary for the cleanup at a price to be
negotiated at the time the service is rendered.
17.
Equipment
The Contractor shall provide adequate equipment for the collection of garbage
and rubbish and recycling. The equipment shall be of a design and construction
specifically manufactured for garbage and rubbish hauling. Upon request from
.
Solid Waste and Recycling Contract
Page 7 of 12
the City, Contractor shall provide a written description of the vehicles and
equipment to be used within the City, and the Contractor shall make such vehicles .
and equipment available for inspection from time to time as the City may require.
All vehicles shall be painted and marked uniformly and shall have the hauler's
name prominently displayed in letters of contrasting color, at least three (3) inches
high, on each side of the vehicle.
The Contractor shall keep all equipment used in the performance of the work in
good operating condition and in a clean, sanitary condition, shall thoroughly
disinfect each vehicle at least once a week unless the same has not been used
since the last disinfection thereof, and shall thoroughly inspect each vehicle as
necessary. They shall be equipped to meet all federal, state and municipal
regulations concerning vehicles used on public roads and maintained to meet
these standards.
18. Other Laws
The Contractor shall comply with all City, County, State and Federal laws and
rules, relating to solid waste collection and disposal.
19.
Schedules
The Contractor shall furnish the City a written schedule ofthe area in which pick-
ups will be made each day of the week and the Contractor shall adhere to this
schedule unless permitted otherwise by this contract. However, the Contractor
shall be excused from this schedule because severe weather makes it impossible.
This shall not, however, relieve the Contractor from the pick-up, which shall be
made as soon as weather permits.
.
20. Change in Collection Schedule
The Contractor may request a change in the schedule by requesting the change in
writing to the City at least thirty (30) days from the proposed date of the requested
change. A change shall be effected only upon authorization from the City and
upon publication at least once in a newspaper of general circulation in the City
during the week before the change.
The Contractor shall not be required to make regular collection on New Years
Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day or
Christmas Day; provided, that the routes are collected reasonably in advance
thereof or thereafter in the opinion of the City Administrator Coordinator. It shall
be the Contractor's responsibility to notify residents of any changes in the
collection schedule as a result of the holidays.
21.
Employees
The Contractor agrees to pay all necessary Federal Social Security taxes and all
State and Federal taxes required by law, and at its own expense will cover all
employees with Workers' Compensation Insurance as provided by law.
.
Solid Waste and Recycling Contract
Page 8 of 12
.
22.
23.
.
Contractor further agrees to comply with all laws of the State of Minnesota and
the United States regarding the employment of persons.
Insurance
Contractor shall also carry Automobile Liability Insurance, Public Liability
Insurance and Property Damage Insurance, all with Combined Single Limits of
one million dollars, $1,000,000 and shall deliver a Certificate of Insurance
regarding the required policies to the City that names the City as an Additional
Insured "as their interests may appear."
Indemnification
The Contractor agrees to indemnify and hold harmless the City, its agents,
officers and employees from any and all claims, causes of action, liabilities,
losses, damages, costs, expenses including reasonable attorney's fees, suites,
demands and judgments of any nature, because of bodily injury to, or death of,
any person or persons, because of the negligence of the Contractor their agents,
employees or subcontractors and arising under this contract, and also any claims:
a.) arising under the Minnesota Environmental Response and Liability Act
("MERLA") enacted in 1983; b.) its federal counterpart, the Comprehensive
Environmental Response, Compensation and Liability Act of 1980 as amended by
the Superfund Amendments and Reauthorization Act ("SARA") of 1986 (together
know as "CERCLA"); c.) any administrative rule or statute of Minnesota or any
other State; d.) any common law theory of any other State or the United States; or
e.) claims based upon the clean-up of abandoned or existing sites contaminated or
allegedly contaminated with hazardous substances, if any claims described in (a)
through (e) are based upon solid waste, transported from the City by the
Contractor.
24. Bond
Contractor shall furnish a performance bond as required by law in the amount of
two thousand five hundred dollars, $2,500 which will be delivered to the City to
secure the faithful performance of this contract. However, in the event the
Contractor proposes to assign or transfer this contract, the City reserves the right
to increase this amount as a condition of approval of any assignment or transfer.
25. Negotiated Price - Termination By Contractor
The contract price shall be subject to negotiations upon each one year interval
during the regular term and any extension or renewal term, subject to the
condition that in the event the Contractor and the City are unable to arrive at a
satisfactory agreement relative to an increase or decrease in the amount of the
contract, the Contractor may be relieved of his responsibilities under this contract,
upon one hundred eighty (180) days written notice to the City of his intention to
terminate the same.
.
Solid Waste and Recycling Contrdct
Page 9 of 12
It is agreed that the contract price, even though subject to negotiation, shall be fair
and reasonable and designed to meet the necessary costs of service, including a .
fair rate of return on the costs of property devoted to the service.
26. Termination by City
The City may at any time, terminate the contract for a breach of the terms by the
Contractor or for unsatisfactory performance. All terms and conditions of the
contract are considered material, and failure to perform any of the terms or
conditions shall be considered a breach. Should the Contractor fail to perform
any term or condition, the City shall have the right to terminate the contract after
30 days written notice to the Contractor of the violation within that time. The
City shall not be limited to an action for damages for breach. Failure to exercise
the option to terminate the contract for a breach shall not be deemed a waiver of
the right to terminate for future violations or for future unsatisfactory
performance.
27. 24-Hour Service
If the Contractor shall fail to make a garbage pick-up at any residence, it shall do
so within twenty-four (24) hours after notification from the City or resident ofthe
address where the pick-up was not made. The Contractor shall also respond
promptly upon request by the City to clean up any spills or loose solid waste that
results from its operations.
28.
Reasonable Regulations
The City reserves the right to make additional reasonable regulations regarding
the performance of the Contractor after consultation with the Contractor.
.
29. Curbside Rules and Regulations
The City agrees to enact and to continue in effect reasonable regulations
obligating its citizens to make the solid waste reasonably accessible to the
Contractor on the day of collection.
In addition, the City agrees to include amend in the Solid Waste Ordinance of the
City to require at least the following regulations, rules and consumer
requirements:
a. That residential solid waste service is mandatory and collectable only by the
authorized Contractor;
b. That the consumer shall be responsible for the damage or loss of a container
caused by their negligence and shall be liable to the Contractor for this
damage, except that reasonable wear is expected;
c. That no mixing of household waste, yard waste, hazardous waste or other
solid waste is permitted;
d. That no container be unreasonably compacted by stuffing or otherwise;
e. That a 30-gallon bag of waste not exceed 30 pounds, and a bag of yard waste
not exceed 40 pounds; .
Solid Waste and Recycling Contract
Page 10 of 12
.
30.
.
31.
.
f. That all bags be closed at the top and the lid fit securely shut on each
container;
g. After collection by the Contractor, containers shall be returned by the
Contractor to a point at leach eight (8') feet from curbside.
Transfer or Sale of Contract
The Contractor will not make any total or partial sale, assignment, conveyance,
lease, or transfer of this Agreement or any part thereof or an interest therein,
without the prior written approval of the City, which approval will not be
unreasonably withheld.
The City shall be entitled to require, as conditions of any such approval that:
Any proposed transferee shall have the qualifications and financial
responsibility, as determined by the City, necessary and adequate to fulfill
the obligations undertaken in this Agreement by Contractor; and
The transfer does not create an antitrust problem in the local refuse
hauling industry that is contrary to the interest of the residents of
Stillwater; and
Any proposed transferee, by instrument in writing satisfactory to the City
for itself and their successors and assigns, has expressly assumed all of the
obligations of the Contractor under this agreement and agreed to be
subject to all the conditions and restrictions to which the Contractor is
subject. It is the intent of this section, together with other provisions of
this agreement, that to the fullest extent permitted by law and equity no
transfer of, or change with respect to, ownership or any part thereof, or
any interest therein, however, consummated or occurring, whether
voluntary or involuntary, shall operate, legally or practically, to deprive or
limit the City of any rights or remedies provided for in this agreement.
There shall be submitted to the City for review all instruments and other
legal documents involved in affecting the transfer, and if approved by the
City, its approval shall be indicated to the Contractor in writing. The
proposed transferee shall submit to the City for review all bonds,
insurance policies and any and all other documents required by this
agreement, and if approved by the City, its approval shall be indicated to
the proposed transferee in writing.
Guaranty of Nondiscrimination
The Contractor agrees that during the life of the contract, the Contractor will not,
within the State of Minnesota, discriminate against any employee or applicant for
employment because of race, color, creed, national origin or ancestry or sex and
will include a similar provision in all subcontracts entered into for the
performance thereof. The contract may be cancelled or terminated by the City
Solid Waste and Recycling Contract
Page I I of 12
and all money due or to become due may be forfeited for a second or subsequent
violation of the terms or conditions of this paragraph. This paragraph is inserted .
in the contract to comply with the provisions of Minnesota Statutes Subsection
181.59.
32. This agreement shall be in full force and effect from January 1, 2003 through
December 31,2005.
33. Renewal Terms
Nothing in this contract shall be construed to require an extension of this contract.
Upon expiration of the contract, the City shall have the right, at its election, to
extend the contract; invite additional contract applications or proposals or
terminate the contract without further action.
IN WITNESS WHEREOF, We have hereunto set our hands the day and year first written above.
Waste Management, Inc.
City of Stillwater
Jay L. Kimble, Mayor
Diane F. Ward, City Clerk
.
.
Solid Waste and Recycling Contract
Page 12 of 12
.
.
.
ESTABLISHING A MONTHLY RATE SCHEDULE FOR
THE COLLECTION OF
SOLID WASTE AND RECYCLING
EFFECTIVE JANUARY 1,2003 - DECEMBER 31, 2005
Senior
Type of Service Accounts 30 Gallon 60 Gallon 90 Gallon
Collection/Disposal $5.57 $8.16 $10.06 $12.03
Yard Waste $1.59 $1.59 $ 1.59 $ 1.59
Recycling $2.54 $2.54 $ 2.54 $ 2.54
Less Recycling Subsidy ($ .67) ($ .67) ($ .67) ($ .67)
Appliances $ .42 $ .42 $ .42 $ .42
Billing $ .21 $ .21 L2l L2l
Total Amount $9.66 $12.25 $14.15 $16.12
Multiple dwelling units containing ninety (90) or more units which are rented exclusively to
persons whose head of household is sixty-two (62) years of age or older shall be charged a
special rate. A separate rate is appropriate for these dwelling units in view of the accessibility of
each unit, the amount of household waste they generate and the number of units in each building
and the use of a compactor at the site.
a. For normal "household waste" and for regular pick-up, a monthly charge of two
hundred dollars ($200.00) plus applicable taxes for surcharge. This charge would
be for a weekly pick-up of two (2), two (2) yard containers.
b. For recycling services, a monthly charge of twenty dollars ($20.00) per month
plus taxes and surcharges. This charge would be for weekly pick-up of a ninety
(90) gallon container.
Residents who will be continuously absent from the City for more than 90 days shall be entitled
to a reduced rate to $5.00 per month during the period of their absence.
Adopted this ih day of May 2002.
Jay L. Kimble, Mayor
Diane F . Ward, City Clerk
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RESOLUTION APPROVING CONTRACT WITH WASTE MANAGEMENT, INC.
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Contract
between the City of Stillwater and Waste Management, Inc. for Solid Waste and
Recycling Service, as on file with the City Clerk, is hereby approved, and the
Mayor and Clerk are authorized to sign said Agreement.
Adopted by Council this th day of May 2002.
Jay L. Kimble, Mayor
ATIEST:
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Diane F. Ward, City Clerk
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MEMORANDUM
May 7, 2002
TO: Mayor and City Council
FROM: Diane Ward, City Clerk
SUBJECT: Possible first reading of an Ordinance amending Chapter 30 of the
Stillwater City Code entitled Garbage and Rubbish
City Attorney Magnuson/Director of Administraton Knauss will address this
ordinance on Tuesday evening.
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Stillwater Fire Department
Memo
To:
Mayor and Council
Kim A. Kallestad, Fire Chief
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From:
cc: Larry Hansen, City Administrator
Date: 4/2912002
Rec Adoption of Appendix II-K of the Minnesota Uniform Fire Code
Backaround
The Minnesota Uniform Fire Code Appendix II-K addresses the issue of barbecue grills and open flame
devices on balconies and patios of any structure containing three or more units. Every summer,
barbecue grills reappear on balconies and patios of multi-family dwellings and every year, barbecue
grills can be linked to fires that cause major structural damage and life safety concerns. Some of the
fires started by grills have destroyed many dwelling units or entire apartnent buildings.
In many towns and cities, this practice is prohibited by a specific local ordinance or by the adoption of
Appendix II-K of the 1998 Minnesota Uniform Fire Code. The fire code does not prohibit barbecue grills
on balconies and patios of multi-family occupancies unless the local governing body formally adopts
Minnesota Uniform Fire Code Appendix II-K.
ADoendix II-K Fires or Barbecues on Balconies or Patios
1.1 Open Flame Prohibited, In any structure containing three or more dwelling units, no person shall
kindle, maintain, or cause any fire or open flame on any balcony above ground level, or on any
ground floor patio within 15 feet of a structure.
1.2 Fuel Storage Prohibited. No person shall store or use any fuel, barbecue, torch, or other similar
heating or lighting chemical or device in the locations designated in section1.1.
Exception: Listed electric or gas-fired barbecue grills that are permanently mounted and wired or
plumbed to the building's gas supply or electrical system and that maintain a minimum clearance of 18
inches on all sides, unless listed for lesser clearances, may be installed on balconies and patios when
approved by the chief.
Recommendation
With the advent of numerous multi-family dwellings in the City of Stillwater and the surrounding area,
and with the inherent fire danger presented to life safety and potential property loss by improper
barbecuing practices, I recommend the City of Stillwater adopt Appendix II-K of the Minnesota Uniform
Fire Code effective immediately.
<(-
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Memorandum
To:
Mayor and City Council
From:
./
" <:.
\Lt.
Klayton Eckles, City Engineer ! ..
Date:
May 3,2002
Subject: Request from Jim and Polly Hoy to participate in relocation of storm sewer
DISCUSSION
Attached is a letter from Jim and Polly Hoy who live at 1035 3rd Avenue South. They are
requesting that the City participate in the relocating of an existing storm sewer pipe that crosses
their property. The pipe in question is an old corrugated metal pipe that was installed across their
property many years ago. There is no easement recorded on the property so the City's rights
concerning the continued maintenance and operation of this line are cloudy.
.
The Hoy's wish to see the storm sewer pipe moved so they can construct a swimming pool in their
yard. In return the Hoy's would agree to participate in the cost of the new storm pipe by
contributing $1500 and would grant the City a permanent easement for drainage and utility
purposes.
The estimated cost of installing a new storm pipe is about $7500. Therefore based on the proposal
by the Hoy's the City's contribution would be about $6000. There is justification for the City
spending dollars on this new pipe. First the existing pipe is old and substandard. At some future
date it would be necessary for the City to repair or relay the existing pipe. Also by constructing this
project, manholes could be added that will allow for cleaning and access. Finally there is an
advantage that the Hoys would grant the City an easement eliminating potential conflicts in the
future.
RECOMMENDATION
Staff recommends that Council authorize an expenditure of up to $6500 out of the storm water
utility fund for the participation in a storm water reconstruction project on the Hoy property. Staff
also recommends that Council direct the City Attorney to prepare an agreement to address cost
sharing, turf establishment responsibilities and execution of an easement document.
ACTION REQUIRED
If Council concurs with staff recommendation Council should pass a motion adopting a resolution
authorizing expenditure of up to $6500, directing Dave Magnuson to prepare agreement and
approve agreement with Jim & Polly Hoy for the construction of a new storm sewer pipe on the
property located on 1035 3rd Avenue South.
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Date: 04-29-02
To: Klayton Eckles
We have a historic storm pipe that runs very close to the house,
under our deck and through the middle of our yard. There is no
easement on record for this pipe.
The current location of the pipe makes any plans for our backyard
very difficult or impossible. We would like the city to pay for the
relocating and improving the pipe. We would contribute $1500.00
towards the improvement and relocating of the storm pipe.
Thank you,
Jim and Polly Roy
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AUTHORIZING EXPENDITURE FOR NEW STORM SEWER PIPE
BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the expenditure of
up to $6500 for the construction of a new storm sewer pipe on the property located at 1035 3rd
Avenue South is hereby approved.
Adopted by the City Council of Stillwater this ih day of May 2002.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
RESOLUTION APPROVING AGREEMENT WITH JIM AND POLLY HOY
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Contract
between the City of Stillwater and Washington County, for the relocation of storm
water pipe at 1035 3rd Avenue South, as on file with the City Clerk, is hereby
approved, and the Mayor and Clerk are authorized to sign said Agreement.
Adopted by Council this ih day of May, 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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MEMORANDUM
TO:
Mayor and City COlll1cil
Shawn Sanders, Asst. City Engineer '7,7 .
FROM:
DATE:
May 3, 2002
RE:
Installation of a streetlight at CR 12 and Rutherford Road.
DISCUSSION
.
The developers of the Liberty on the Lake (CPDC) have expressed interest in installing a
street light at the intersection of County Road 12 and Rutherford Road. Excel Energy
Outdoor Lighting has come up with a cost of $3885 to extend power and install a light at this
intersection. Since this light would be installed on county right-of-way, Washington County
has indicated to us they will share in a portion of the cost with the City of Stillwater. The
County would be responsible for the installation and furnishing of the light, light pole and the
mast arm. The City would be responsible for the remaining costs. This is spelled out in the
enclosed agreement prepared by the County. CPDC has informed us that they will pay for the
City's portion excluding the monthly power bill.
RECOMMENDATION
It is recommended that the City enter into an agreement with the County to participate in the
Cost sharing for the installation of a street light at the intersection of CR12 and Rutherford
Road with the understanding the developers of the Liberty on the Lake (CPDC) will pay the
City's cost.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting Resolution
2002-_, RESOLUTION APPROVING AGREEMENT WITH WASHINGTON
COUNTY
.
WASHINGTON COUNTY
CONTRACT NO.
DEPT.
DIVISION
TERM
WASHINGTON COUNTY HIGHWAY DEPARTMENT
STREET LIGHTING
BETWEEN
THE COUNTY OF WASHINGTON
AND
THE CITY OF STillWATER
FOR
INSTAllATION OF STREET LIGHTING AT THE INTERSECTION OF:
CSAH 12; 75TH STREET NORTH
AT
RUTHERFORD ROAD
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THIS AGREEMENT, made and entered into by and between the County of Washington, a
political subdivision of the State of Minnesota, hereinafter referred to as the "County", and the
City of Stillwater, Minnesota, a municipal corporation, hereinafter referred to as the "City";
WITNESSETH:
WHEREAS, it is considered mutually desirable to install street lighting at the intersection of: 75th
Street North (CSAH 12) and Rutherford Road in the City of Stillwater.
WHEREAS, the County and City will share in the cost, maintenance, and operation of the street
lighting as hereinafter set forth;
NOW THEREFORE, IT IS AGREED AS FOllOWS:
1. The County shall pay the cost of: One 150 Watt HPS Cobra Head Fixture, One 30'
Direct Buried Fiberglass Pole (installed), One 4' Mast Arm (installed). The City shall be
responsible for the cost of bringing the power supply to the service pole.
2. The City shall provide necessary electrical power for the operation at the cost and
expense of the City.
3. Upon completion of the work contemplated herein, the City shall maintain and keep in
repair the street lighting.
4. The County shall indemnify, defend, and hold harmless the City and all of its agents and
employees of and from any and all claims, demands, actions or causes of action arising
out of, or by reason of, the negligent performance by the County of this agreement. The
City shall indemnify, defend, and hold harmless the County, its officers, agents and
employees, against any and all claims, actions or causes of action arising out of the
negligent performance by the City of this agreement.
5. Any and all persons engaged in the aforesaid work to be performed by the County shall
not be considered employees of the City, and any and all claims that mayor might arise
under the Workman's Compensation Act of this State on behalf of said employees while
so engaged, and any and all claims made by any third party as a consequence of any
act or omission on the part of said employees while so engaged on any of the work
contemplated herein shall not be the obligation and responsibility of the City. The
County shall not be responsible under the Workman's Compensation Act for any
employees of the City.
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WASHINGTON COUNTY STREET LIGHTING AGREEMENT
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals.
.
In the presence of:
CITY OF STillWATER, MINNESOTA
By
Its
By
Its
Date
Approved as to form:
COUNTY OF WASHINGTON, MINNESOTA
By
.
Asst. Washington County Attorney
Bill Pulkrabek
County Board Commissioner
Date
Recommended for approval:
Attest:
James R. Schug Date
County Administrator
~~
Director of Transportation & Physical Dev.
Date
.. .csbiond\word\mckenzylagree~ight
e
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RESOLUTION APPROVING AGREEMENT WITH WASHINGTON COUNTY
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Contract
between the City of Stillwater and Washington County, for the installation of
Street Lighting at the intersection of CSAH 12; 75th Street North at Rutherford
Road, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk
are authorized to sign said Agreement.
Adopted by Council this ih day of May, 2002.
Jay L. Kimble, Mayor
ATTEST:
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Diane F. Ward, City Clerk
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MEMORANDUM
TO:
Mayor and City COWlCil
FROM:
Shawn Sanders, Asst. City Engineer Ij .0 ·
May 3, 2002
DATE:
RE:
2002 Seal Coat Project
DISCUSSION
This year we are proposing another seal coat project. Seal coating has been part of our annual
street maintenance program for the past several years. Typically, we try to seal coat three to six
miles annually. Seal coating adds a protective coating layer to the blacktop which can increase the
life of the street.
The proposed streets for this years seal coat project include Elm Street, Hickory Street, Sycamore
Street, W. St. Croix Street, Stillwater Ave, Maple Street, Mulberry Street, Hillcrest Drive, 3rd
Avenue South, Fourth Avenue South, Fifth Avenue South, St. Louis Street, Burlington Avenue,
and Dubuque Street. The attached map shows the area of the city where work would be done. In
addition to regular seal coating, a special seal coat process is used for gravel roads, Proposed
gravel streets to be seal coated are portions of Oak Street, Locust Street Wilkins Street and
Broadway Street.
In the past the City has piggybacked on the Washington County Seal Coat Project but this year
they decided not to have a project. Instead of doing a project ourselves, the City's of Bayport and
Oak Park Heights have expressed an interest in being included in our seal coat project. This should
give all cities a good price from bidding contractors. Stipulations have been inserted in the
specifications that the contractor will bill each city individually.
The estimated total cost of the project is $190,000 with the City's portion estimated at $75,000.
The remaining portion or $115,000 will the responsibility of Bayport and Oak Park Heights.
$80,000 from the City of Stillwater has been budgeted for this year's seal coat project.
RECOMMENDATION
Staff recommends that City Council approve the plans and specifications for the 2002 Seal Coat
Project and ordering advertisement for bids.
ACTION REQUIRED
If the City Council concurs with the recommendation, they should pass a resolution APPROVE
PLANS & SPECIFICATIONSAND ORDERING ADVERTISEMENT FOR BIDSFOR 2002
SEAL COAT IMPROVEMENT PROJECT(PROJECT 2002-03)
'to
APPROVE PLANS & SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
FOR 2002 SEAL COAT IMPROVEMENT PROJECT
(PROJECT 2002-03)
.
WHEREAS, pursuant to a resolution passed by the Council on May 3,2002, the City
Engineer has prepared plans and specifications for the 2002 Seal Coat (Project 2002-03) and has
presented such plans and specifications to Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. The plans and specifications presented by the City Engineer are hereby approved.
2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the
Construction Bulletin an advertisement for bids upon the making of the improvement under
the approved plans and specifications. The advertisement shall be published once in the
Stillwater Gazette and twice in the Construction Bulletin, shall specify the work to be done,
shall state that bids will be received by the City Clerk until June 3, 2002, at 10:00 a.m. at
which time they will be publicly opened at City Hall by the City Engineer; will then be .
tabulated and will be considered by the Council at their next regular Council meeting on June
4, 2002, in the Council Chambers. Any bidder whose responsibility is questioned during
consideration of the bid will be given an opportunity to address the Council on the issue of
responsibility. No bids will be considered unless sealed and filed with the Clerk and
accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the
Clerk for ten (10) percent ofthe amount of the bid.
Adopted by the Council this 7th day of May 2002,
Jay L. Kimble, Mayor
Attest:
Diane Ward, City Clerk
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ELM ST. 4TH. - O'w'ENS
HICKORY ST, 4TH. - O'w'ENS
SYCAMORE ST. 4TH, - WILLIAM
W. ST. CROIX 4TH. - WILLIAM
STILLWATER AVE, 4TH. - WILLIAM
MAPLE ST. 4TH, - OWENS
MULBERRY ST. OWENS - EVERETT
HILLCREST DR. ORLEANS - 3RD.
3RD, AVE SO, ORLEANS - N, OF BURLINGTON
4TH, AVE. SO. ORLEANS- QUARRY
5TH, AVE. SO, ORLEANS - NO. OF DUBUQUE
ST. LOUIS 5TH. AVE - 3RD. AVE.
BURLINGTON 5TH AVE - 3RD AVE
DUBUQUE 6TH AVE 3RD AVE
3RD. AVE, SO. DUBUQUE - SOUTH
GRAVEL
OAK ST, 4TH. - 5TH.
LOCUST ST, BROADWAY - WEST
LOCUST ST. 3RD. - 4TH.
WILKINS ST. EAST 1 ST. N. - BROADWAY
BROADIJAY ST. N. IJILK1NS - SOUTH
STILL 'viA TER
MINNESOT A
2002
SEALCOAT
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MEMORANDUM
TO:
Mayor and City Council
FROM:
Shawn Sanders, Asst. City Engineer
if>
DATE:
May 3, 2002
RE:
Meadowviewl Amundson Sewer Connection
DISCUSSION
Several years ago when the apartments were constructed on Meadowview Drive there was
no gravity sanitary sewer main in the area. The only way for the apartments to be served
was to install a lift station at the low point on West St. Croix and Meadowview and pump
the sanitary main on North Owens Street. It was planned that when gravity sewer was to be
extended to the Amundson property from the west, the lift station would be eliminated and
the area be served by gravity sewer.
By eliminating the lift station and installing a gravity line, the City would eliminate
problems associated with lift stations such as pumps going out of service, the risk of a
power outage and backflow of sewage into basements and no more routine maintenance.
Last fall the Amundson property was developed and sanitary sewer was installed, making
available a gravity sewer line to the properties to Meadowview. Staff has been working on
plans that would extend 480 feet of sanitary sewer from Nena Court in the Amundson
Development to the lift station at Meadowview and West St. Croix.
The City has received three quotes from area contractors and the low quote from Fuhr
Trenching for $19,742.25. Rick Fuhr has indicated that he would be able to start the work
in three weeks. This would allow the City adequate time to obtain the proper easements
from the adjacent property owners, who have been explained the project and have indicated
they are willing to cooperate. The project would be paid for through the Capital Outlay
Fund
RECOMMENDATION
It is recommended that Council pass a motion approving the project.
+
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MEADOWVIEW AMUNDSON
SEWER CONNECTION
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· Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director ~
May 3, 2002
Recommendation from the Parks Board Meeting of April 22, 2002 Regarding
Staples Field and Canoe Storage at Lily Lake Park
Staples Field. On March 25, 2002, the Parks Board held a neighborhood meeting with Staples.
As a result of that meeting, an improvement program is being developed for the park and will be
presented to the Council later this summer. As an interim measure, the Board felt the basketball
court could be reconfigured to accommodate junior youth basketball but discourage young adult
use of the court.
.
The Board recommends that the north basket be moved to the south so that both baskets are
located away from the adjacent residences and only half court games can be played. This would
allow some use of the improvement and by design discourage users who have been a problem to
the neighbors.
Lily Lake Park. A second item is a request by a resident to construct a 8 to 10 slot canoe storage
rack at Lily Lake Park adjacent to the lake. The spaces would be available on a as available
basis. The rack would be signed indicating canoes stored at owners risk.
The Parks Board felt this was a good idea and would possibly make lake access more available to
city residents.
Parks Board Recommendation:
1. The approval of relocation of the basketball basket at Staples Field to the south end of the
court; and
2. Allow the construction of a 6-10 stall canoe rack at Lily lake Park (subj ect to Parks Director
location approval).
.
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MEMORANDUM
May 2, 2002
TO:
Mayor and City Council
FROM:
Diane Ward, City Clerk
SUBJECT: Gary Funke - Water Board
Attached is a letter from Mr. Gary Funke stating that he will not be seeking
reappointment to the Board of Water Commissioners. His term expires June 30,
2002.
Staff will publish the vacancy for the required 30 days and present any
applications to Council appointment at their June 18th meeting.
.
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April 16, 2002
Mayor Kimble and City Council
216 4th St N
Stillwater MN 55082
Dear Mayor and Council,
This letter is to inform you that I will not be seeking reappointment to the Board of Water
Commissioners when my current term expires on June 30,2002.
During the five plus years serving on then Board I have gained knowledge in the operation of the
Water Department and have learned to appreciate the time and efforts that volunteers on the .
Water Board and in all the City put forth.
Thank you for the opportunity to serve on the Water Board for the City of Stillwater. It was a
great experience.
Sincerely,
_AM#' r/ '/~
~G~ Ffnke
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RIVER V ALLEY __
ARTS COUNCIL
.
April 8, 2002
Mayor Jay Kimble
City Hall
City of Stillwater
216 N Fourth Street
Stillwater, MN 55082
Dear Mayor Kimble:
On behalf ofthe Board of the River Valley Arts Council (RV AC), I submit this request to
the City of Stillwater for $2,000 in support of the Annual Stillwater Art Crawl. Past City
and business support has been vital to the success ofRV AC and our annual programming
efforts.
RV AC is a community-based, volunteer operated arts organization with a mission to
promote and support arts activity, education and participation in the St. Croix Valley
area. We are continuing the important work of advocating for and facilitating the growth
and organization of art in our local communities.
. We are seeking funding for the 7th Annual Art Crawl to be held downtown on Friday,
June 14 (5-9 pm) and Saturday, June 15 (l1-5pm), 2002. The Crawl will run in
conjunction with the Greater Stillwater Chamber of Commerce Taste of the Valley event.
This year we hope to continue our tradition of bringing high-quality art into the Stillwater
community. We are working hard to expand locations, and hope to accommodate over
40+ artists. We will also be adding information areas at both the North and South ends of
Main street to accommodate visitors, and will also be adding children's hands-on art
activity areas at these locations. We hope to make this event a time when families can
experience art together!
Enclosed for your information is RV AC's 2001 Annual Report, current year's operating
budget, and a list of the Board of Directors. I would be more than happy to meet with
you regarding our request or any of the River Valley Arts Council programs.
Thank you for your continued support!
.
P.O. BOX 22
STILLWATER, MN 55082
(651) 439-1465
FAX: (651) 439-1560
www.rvac.org
Sincerely,
~~ (2p1
Jammi Hansen Blair
Executive Director
RIVER VALLEY .r
ARTS COUNCIL
Lakeview Hospital Quilts Midwest
Lakeview Hospital Berta Zimdars (Colored pencil & acrylic)
15- Mar 10 Phipps Children's Theater Wind in the Willows 715-386-8409 for tix
Lakeview Hospital SAHS Art Students
2 Join the Valley Chamber Chorale Sat. March 2, 2002 at 8 p.m. St.
Michael's Church for In Remembrance
15 St. Croix Concert Series - Friday - St. Paul Chamber Orchestra, Gilbert
Varga, conductor, Leila Josefowicz, violin. 7:30 concert at Trinity
Lutheran Church, Stillwater. For additional information call: 430-3528.
25 Resource Directory Deadline
Lakeview Hosptial David Morris (photographer)
4 RV AC Annual Meeting
School Arts Program Grants
15 Crawl Deadline/jury
26-28 Friday, April 26 - Sunday, April 28, 2002 at Trinity Lutheran
Church for In Springtime. Call 430-0124 www.valleychamberchorale.org.
26 Ballet Jubilate performance
through April 21 Area High School Art Exhibition at the Phipps
1 Art Crawl artists announced
Lakeview Hospital RV AC Members Show (Sun. May 5 4pm Opening)
MRAC grants panel: grants awarded
Summer Community Ed classes announced
11 The Croix Chordsmen Chorus Spring Show at Stillwater Jr. Hi. (3 & 7pm)
for more information 351-0708
16 Visual Arts Guild organizational meeting 7 pm Stillwater Library
Lakeview Hospital 20 by 20 Group Show
7 Robert Bourdaghs show at Shorty Cleaners
8 Family Festival at Lake Elmo Park Preserve featuring Children's Music
14 & 15 7th Annual Stillwater Art Crawl (Juried member show ofRV AC)
Lakeview Hospital Nancy Ashenmacher
24 Bard in a Box -Shakespeare at the Courthouse
29 Vallee de Croix at Como Park
Lakeview Hospital Susan Cooke
10-24 RV AC Member Show - Osceola ArtBarn
September Lakeview Hospital Cheryl Le Clair Sommer
8 Bluegrass Festival at Lake Elmo Park Preserve
28 Art in Our Valley - a celebration of local art at Pioneer Park
Lakeview Hospital TBA
12 Vallee Chamber Chorale @ Stillwater Jr. High Auditorium
Lakeview Hospital Gretchen Stein
Lakeview Hospital Steve Gates
7 Vallee Chamber Chorale and the St. Croix Valley Chordsmen to perform
two Christmas shows at Trinity Lutheran Church For more info
www.geocities.comlsweetadregion6/r6choruslvdc.
P.O. BOX 22
STILLWATER, MN 55082
(651) 439-1465
FAX: (651) 439-1560
www.rvac.org
January
Feb
March
April
May
June
July
August
Oct
November
Dee
2002 Schedule of Events
Updated 4/4/02
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II
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River Valley
2001 Annual
Arts Council
Report
- - :: ~~~ ~~ - : - -;- " -
.~ :.~~ -:.- -.~~-- -~ ----,
The mission of the River Valley Arts Council is to
promote and support arts activity, education, and
participation in the St. Croix Valley area.
River Valley Arts Council
PO Box 22
Stillwater MN 55082
(65])439-]465
E-mail: rvaC@mtn.ocg
www.rvac.org
As RV AC celebrates its 9th year
we would like to thank its mem-
bers, volunteers, artists, art en-
thusiasts, former Board Mem-
bers, and the community for
supporting and encouraging lo-
cal art.
With the support of its many do-
nors and funders, and the efforts
of many volunteers we have
closed the door on a successful
200l!
. During 2001 the theme would
have been change - Board
changes, administrative changes,
office moves, membership
changes, and a renewed and
strengthened focus on serving
artists and art where we live - in
the St. Croix Valley, and Wash-
ington County, Minnesota.
As we look back we can see the
difference art makes in a commu-
nity. As an artist is brought into
the school through our School
Arts Program, as the streets fill
up with Art Crawl attendees,
and through all the local pro-
jects that happen with the sup-
port of the Metropolitan Re-
gional Arts Council's re-
granting program.
Please continue to support your
local Arts Council with your
ideas, time, and financial contri-
butions. We will continue to
advocate, coordinate, and en-
courage art right here in the
Valley.
IVOI un teers!
Many thanks to the won-
derful volunteers ofRV AC.
With the helpful hands of many
volunteers from all over the
area, we've been able to set
goals, implement programs and
events, and really begin to look
to the future - from distributing
newsletters, handing out Art
Crawl maps, serving on Commit-
tees, writing newsletter stories,
stuffmg envelopes, creating sur-
veys, auditing our checkbook,
calling in with ideas or projects,
answering the phones, updating
our website, setting up tables,
folding programs, providing
food, and working registration
tables, volunteers have provided
us the opportunity to get more
people involved in the work of
RV AC and get more done than
we'd ever imagined!
Thank you for your sup-
port, for your assistance, and for
your gift of time.
12001 Board of Directors
.
Karl Aaro, Chair
Dawn Aerts
Mona Kohout
Kathy Ryberg
Kim Witte
Robert Knapp, Vice-Chair
Kris Danielson
Barbara Krinke
Dave Spencer
Sue Keller, Treasurer
John Spaulding, Secretary
Ann Gonzales
Ann Rinkenberger
Norman Steere
Jammi Hansen Blair, Executive Director
IWhat happened tn 2001?
The year 2001 was a
year of change and growth for
RV AC. We began the year
with our first Census of Arts
Interest. Over 250 forms were
returned, and we were able to
touch in with local artists, both
long-time members, and those
new to the Council. We have
received some excellent feed-
back, and are working to make
changes that will best meet the
needs of our artist-members.
Early in the year we
had a change in Board leader-
ship, as well as a change in the
administrative office. Karl
Aaro was elected Board Chair,
with Robert Knapp as Vice-
Chair and John Spaulding as
Secretary. Jammi Hansen
Blair was hired as Executive
Director.
We started the year
with a successful Annual
Meeting in Marine, and were
joined by over 100 supporters,
and the jazz and blues sound
of Savanna Blue,
This year we were able
to continue our School Arts
Program with grants for art
projects to Andersen, Stone-
bridge, and Afton-Lakeland
Elementary schools.
In May we held our an-
nual Lakeview Members'
Show in the gallery space of
Lakeview Hospital, and we
were bursting at the seams!
Thirty-three artist members
submitted work, and we had to
expand the show to the Hospi-
tal lunchroom
June started off with a
flurry at the 6th Annual Stillwater
Art Crawl. More than 35 Main
Street businesses hosted artists,
and the Stillwater National Guard
Armory was added as a site to
serve as expanded space for vis-
ual and performing artists. Mini-
performances by Valley Chamber
Chorale, Ballet Jubilate, the
Vallee de Croix Women's Cho-
rus, St. Croix Festival Theatre,
and string quartets from Stillwa-
ter Area Junior and Senior High
Schools were also featured.
Featured groups invited as
guests to the Crawl included Os-
ceola's ArtBarn, members of the
DeafArt Clay Club, and student
art from SAHS and Friends of the
Stillwater Parks.
A Saturday evening Com-
munity Barn Dance was held at
the Armory location, featuring
music by Pat O'LougWin &
Friends.
The month of August
started with RV AC's sponsorship
of the Washington County Parks
Music in the Park, featuring Mi-
chael Monroe, Greenwood Tree,
and Ashokan Midwest and Au-
gust wrapped up with our 1st An-
nual Members' Show at Osce-
o la's ArtBarn
Seventeen RV AC mem-
ber-artists featured work in the
ArtBam for the greater part of
August.
During October we began
hanging a show at the Washing-
ton County Historic Courthouse
entitled "Stillwater Art Colony -
Creating Art as a Community".
.,
Thirty-six pieces by a dozen .
members of the Stillwater Art
Colony (existing in Stillwater in
the 30s and 40s) were put on
display. The show ran through
early January 2002, and had
well over 1000 visitors!
On November 4, we
hosted Artful Indulgences, a
gathering of artists and commu-
nity members at the Washing-
ton County H.istoric Court-
house. TIrrough the generous
support of local businesses and
organizations, attendees sam-
pled wonderful desserts, wine,
and coffee, and were treated to
performances by Jim Schattauer
(acoustic guitar), the Spotlight-
ers from Spotlight Dance Stu-
dio, Poet John Patrick Bilello,
and a string quartet from SAHS.
Orchestra. A fun silent auction
was also part of the afternoons
events.
In November we also
co-sponsored (with Ballet Jubli-
ate') the opening reception of
the St. Croix Academy of the
Arts annual production of the
Nutcracker, and an RV AC fund
raiser with The Valley Book-
seller.
We wrapped up the year
by increasing the frequency of
our newsletter to a bi-monthly
publication, and with our first
annual appeal.
2001 was a fun, busy,
and successful year, and we
look forward to 2002!
.
.
Metropolitan Regional
Arts Council
Grant Recipients
Over $30,000 in Community Arts Grants were given out
during fiscal year 2001. Twelve Washington County
groups received funding for various projects including;
FamilyMeans - to present a yearlong Arts Exploration
workshop for youth living in Landfall
Woodbury Youth Orchestra - to present the 2001 Sum-
mer Camp
Afrika's Ensemble - to present three collaborative per-
formances with E. Kojo Samuels
Woodbury Chorus and Orchestra - to present eight free
concerts
Wildwood Artist Series - to present three musical con-
certs to be held at the Chautauqua Fine Arts Center
City of St. Mary's Point - to present Bard in a Box
RV AC - funding for the 6th Annual Stillwater Art Crawl
Harmonic Relief - to produce a three concert series of
vocal jazz music
St. Croix Valley Chamber Chorale - to produce In Re-
membrance
Forest Lake Park Board - to produce Arts in the Park
FamilyMeans - to add four months of programming to
the Landfall Peace and Harmony concert
Stillwater Good Samaritan Center - to fund an Artist in
Residence program
All grants are made possible by funds provided by the
Metropolitan Regional Arts Council, through a grant from
the McKnight Foundation and an appropriation from the
Minnesota Legislature.
.
Financial Information
2001 Budget
Income
Contributions
Earned Income
Gran ts
Interest Income
Membership
MRAC Administrative
MRAC Restricted
Total Income
Expense
Administrator
Bank Charges
Grant Payments
Insurance
Legal Fees
Mise.
Postage & Delivery
Printing
Consultant
Program Expense
Rent
Supplies
Tax & Fees
Telephone
Total Expense
$7,766
$187
$26,600
$126
$4,160
$3,200
$30,440
$72,479
$20,184
$115
$30,440
$300
$35
$3,836
$2,937
$8,647
$2,150
$3,000
$2,512
$3,197
$150
$2,120
$79,623
Thank you for our many donations of in-kind goods and/or services from the following:
.
ArtBam Harvest Moon Community Fann
Ballet Jubilate Heritage Printing
Barbara Klemme James M. Honsvall, CPA
Bettye Olson Jane Scott
Christopher Copeland Jean Marlow
Country Coffee Jim Schattauer
Cover Park Manor John Kerschbaum
Creative Art Supplies John Patrick Bilello
Cub Foods Kami Polzin
Deaf Art Clay Club Kelly Walker
Dream coat Kit Shoop
Ecoprint Graphic Services Kowalski's
Eno's La Belle Vie
Rose Floral Valley Chamber Chorale
Virginia Lovness WA CO Courthouse
Lake Elmo Inn
Lakeshore Players
Lakeview Hospital
Laurel Street Inn
Lonnie Lovness
Mary Uppgren
Melanie Ebertz
Minneatoa Zephyr
Mona Kohout
Northern Vineyards
Panera
Tremblay's
Randy Raduenz
Ruth Donhowe
Greg Berg
SAHS String Quartet
San Pedro Cafe
Savories
SpoUighters
St. Croix Concert Series
St. Croix Festival Theater
Stillwater Art Guild Gallery
Sue Hedin
Sutlers
The Phipps
Tim Harding
Pioneer Theater, Hill Murray H.S.
Vallee de Croix Woman's Chorus
Vergal Buescher
Grateful thanks goes out to the following
for their continued financial support:
AnneLise & Karl Aaro
Richard & Edie Abnet
Sarah Andersen
Barb Arney
Marianne Barratt
C. Robert & Camilla Beattie
Linda Bergen
Don and Barbara Blair
John P. Bilello
Rachel Bliss
Robert Bourdaghs
Theresa & Bud Brine
Robert and Mary Brown
Dave & Ann Bucheck
Anita Buck
Elizabeth Buckinham
Vergal Buescher
Craig Campbell
Richard & Elizabeth Charbonneau
Kate Christopher
Carol Costello
Connee Myron & Fuller Cowles
Suzy Dahlin
Yvonne Danielson
Kris Danielson
Griffrth David
Anne & Steven DeCoster
Kathleen M. DeLonais-Adams
Jane Dierberger
Melanie Ebertz
Joyce Ells
Donald Empson & Kathy Vadnais-
Empson
Jim & Renee Engebretson
Susan & Jon Engelking
Dorothy Erban
Lynne Bertalmio & Bill Ersland
Duane & Helen F ayerweather
Phil & Deb Flodin
Joanne J. Frank
Elaine Frederickson
Ann Gonzales
Mary Lou & Jim Gorski
David Griffith
Muriel Hackney
Kenneth & Karen Hannah
Craig & Karen Hansen
Dean Hansen
Jammi Hansen Blair
Tim & Kathy Harding
Jennifer Haunschild
Peggy Hayden
Robert Heimer1
Quentin D. & Sally Heimerman
Mary Ann & Dean Honetschlager
Tracy Howard
Richard Huelsmann
David & Phyllis Hunter
Dave, Carole & Emma Hur1ey
Curt & Mary Jo Jackson
Joel & Laura Jensen
Barbara Johansen
Douglas Johnson
Jack Miller & LeAnne Johnson
0, Guy & Marilyn Johnson
Neal & Betty Johnston
John Kaiser
Merrily Karel
T erryl Qualey & Sandy Kasma
Mike & Lea Kasun
Floyd & Ruth Keller
Barbara Klemme
Robert Knapp
Mona Rane Kohout
John & Jan Kohout
June & Darold Lammers
James Laskin
Pearl Lemieux
Jay & Teresa Libby
Rita MacDonald
Joe & Marsha Mansur
Laurie McGinnis
Martha Meister
Ellen Merrill
Mary Jo Milbrandt
Janie Miller
Zita Miller
Robert & Julie Miscera
David Morris
Nancy Morrow
Greg D.Murphy
Julie Paukert
Mary JoPittman VanDell
Kami Polzin
Randall J. Raduenz
D.J. Raduenz
Lisa Reitvold
Karen Rose (for her niece Annie
Dingle studying at the
Rhode Island School of
Art and Design)
Sue Rowe
Roger & Peg Ruetten
Vi Russell
Ken & Kathy Ryberg
Lisa Schlingerman
Charlotte Schuld
Jane Scott
Carol Seefeldt
Donna Siemers
Jean Sigstad
Beverly J. & Stan Skoglund
Vicki Slagle
Jay & Cathy Sleiter
John Spaulding &
Cecily Callahan Spaulding
Dave Spencer
Norman Steere
Lowella Stevenson
Tom Swedenburg & Becki ThoIan
Jane & John Sweeney
Marie C. Truso
Margaret T uenge
Deanna Utter Grigus
Ron & Joyce Van Zee
Jim & Marge Wade
Kelly Walker
Waterfield Young
Jerry Wiese
Richard Wilberg
Ron Winch
Kim Witte
A1i Wolf
Ann Wolff
.
Businesses & Foundations
Ballet Jubilate
Briggs and Morgan
City of Stillwater
Cowles Foundation
GalleryPrint
Hugh J. Andersen Foundation
JP Laskin Co.
Lakeview Hospital
Margaret Rivers Foundation
Metropolitan Regional Arts Council
Northern Vineyards Winery
Rose Floral
St. Croix Foundation
St. Croix Valley Community Foundation
St. Paul Companies
Stillwater Art Guild Gallery
Stillwater Good Samaritan
The Mill Antiques
The Phipps
UFE, Inc.
Vallee de Croix Woman's Chorus
White Bear Area Choral Association
Wildwood Artist Series
.
We sincerely apologize ifwe've
missed anyone while recognizing
our contributors.
.
$ 20,000,00
$ 1,000.00
$ 1,000.00
$ 32,000.00
$ 8,000.00
$ 3,200.00
$ 32,000.00
$ 10,000.00
$ 2,000.00
$ 8,000.00
$ 2,500.00
$ 200.00
:::::::::@:::;::1:11 $134,023.40 I
2002 Budget I
"
River Valley Arts Council
2002 Budget
.
Cash Carried Forward
:::I:~:~~:!!!::::::::::::::::1::::;:::1::1;:I:::::::8:!!!!"g::;:::::::1:::1:::::::::::::::::::::::::I:::;:::1::: .;.".;."
Directory (slide submission)
Directory (sales)
Gen. Op. Grants
Membership
MRAC Admin.
MRAC Project Grants
Fall Event
MRAC Mgmt Consult
Grants - New
2001 Art Crawl
Miscellaneous
1:@:::::::::::1:::: .....
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/T.OT.AM ..
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2002 Budget I
$14,123.40
..........::.:::.:::::.......::::::::::IXRIM~I':::::::::::::::: ..... "';;;;';;;:;;;;;;;
Administration: Administration Contracts $ 34,000.00
Administrative Assistant $ 6,650.00
Grantwriter $ 3,000.00
Bank Charges $ 115.00
Directory Printing $ 4,000.00
MRAC Re-Grant $ 32,000.00
Insurance $ 1,100.00
Legal Fees $ 100.00
Misc. Expense $ 3,500.00
Postage & Ship. $ 4,000.00
Printing $ 10,000.00
Prof. Consultants $ 2,000.00
Office Rental $ 2,100.00
Supplies $ 1,000.00
Taxes/Fees $ 250.00
Telephone $ 2,000.00
Member shows $ 500.00
Art Guilds $ 3,000.00
Art Crawl $ 2,000.00
Education $ 3,000.00
Re-granting Program $ 2,500.00
School Arts Program $ 3,000.00
Fall Event $ 1,500.00
New Events $ 3,000.00
l:;rrr::rr:;::r:;::::::r:r:::r:::::rr:r:::rr;:rr::::r:tffigrMrtttttt::t::::t::::::r:tttt::::t:::::::::::::rrrt $124,315.00 I
.
Programs:
l:tIl:f@i:::t:f:m:It::::::W:@:tNgrg,t:PB.JJ.lii::fw::n::::::f/ff:t:::::fHt::::I:m
.
$9,708.40
'.
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River Valley Arts Council
Board of Directors 2002
Karl Aaro, Board Chair 522 So. 6th St., Stillwater, MN. 55082
Attorney, Vice President, St. Paul Companies
Kris Danielson, 687 S Broadway, Stillwater, MN 55082
Community Development Director, City of Oak Park Heights
Ann Gonzales, 13390 Manning Trail North, Stillwater, MN. 55082
Community member, Mother of2 artists, a dancer and an actor
Robert Knapp, Secretary, 107 East Laurel, Stillwater, MN. 55082
Engineer at UFE, Incorporated
Mona Rane Kohout, 14995 130th St. Lane North, Stillwater, MN. 55082
Fiber Artist, Harding Design Studios
John Spaulding, Vice Chair, 1232 3rd Street, Hudson, WI. 54016
Retired Pediatrician, Writer and Photographer
.
Norman Steere, 17060 No. 116th St., Stillwater, MN. 55082
Retired Engineer, Contemporary Quilt Designer
Kim Witte, 11053 14th St N, Lake Elmo, MN 55082
Community Volunteer
.
.
March 28. 2002
City of Stillwater
Mayor and Council
216 North 4th Street
Stillwater. MN 55082
Dear Mayor and Council,
.
Hope House of Sf. Croix Valley, located at 451 North Everett Street in
Stillwater, would like to request the closing of North Everett Street at
West Linden Street to West Cherry Street, including West Cherry
Street to the dead end, on May 11, 2002. We are making this request
to enable us to conduct our annual fundraising auction. We would like to
have the street closed by 7:00am. Our business will be finished by mid-
afternoon and we agree to reopen the street at or before 4:00pm.
In the event this request is granted we will need to have information
regarding the borrowing. leasing or sub~contracting of barricades for the
street closing. Hope House will take responsibility for picking up, placing,
removing and returning the barricades on May 13. 2002.
On behalf of Hope House I would like to thank you for your consideration
on this matter. Please contact me at 351-0496 with any questions. .
.
.
.
.
FYI
To: The Policy Advisory Committee - Highway 36 Stillwater Area
From: Jeanne M. Anderson
Date: 5/7/02
Re: Reasons Why A Multi-Way Boulevard Design Is Appropriate for This 2-Mile Section
I came across a book called, The Boulevard Book, History, Evolution and Design of Multi-Wav
Boulevards, by Jacobs, MacDonald and Rofe, just published this year by MIT Publishing, after I
learned from Barb Tholman of Transit for Livable Communities that there is type of road called a
"boulevard." I wanted to find out what this was. So I searched Amazon.com and found it. And,
there is also a 20 minute video by the authors, which I was able to purchase. I hope you make it
a point to see it. It's showing on Channel 16 (public access) as follows:
Wed. May 8, 7:00 p.m. (a PAC meeting night)
Mon. May 13, 7:00 p.m.
Wed. May 22,7:00 p.m.
Mon. May 27,7:00 p.m.
Or, if you don't have cable, please ask me to make a copy or borrow my copy. MnDOT has a
copy, as does Congo Luther's office. I am making copies for Sen. Michelle Bachmann and Rep,
Mark Holsten, at their requests, both of whom I spoke with Sunday. Yesterday I got a message
from Sen. Jane Krentz who said she also wants a copy.
Why I think a multi-way boulevard design will work in this stretch of the road is as
follows.
I. OUR COMMUNITY MATTERS
After September 11 th, who can debate the value of community?
As it turns out, the local trips predominate over the commuter trips on this section of 36. With a
new bridge, they either predominate or are equal to the commuter trips. MnDOT's Rick
Arnebeck's got the figures.
The regional through-traffic on Highway 36 must be accommodated, but the local trips within
our community of Oak Park Heights/Stillwater must also be included in a good road design for
Highway 36. The proportion of local to commuter trips should be reflected in the road design. It
is not logical, or fair, to design the road as a freeway solely for the commuter trips.
A multi way Boulevard design includes both types of trips and can retain and even enhance the
community of Stillwater/Oak Park Heights. Eastern Parkway and Ocean Parkway are highly
valued by their communities and have become designated as historic landmarks.
A multi way boulevard design preserves our community.
1
II. SAFETY
.
Safety as the top concern can be met by a well-designed (clear cues to drivers and pedestrians)
boulevard. There is an assumption that where there is a statistical probability of more
"conflicts" between vehicles, or vehicles and pedestrianslbicyclists, this means a road is less
"safe."
However, this premise is not supported by the data collected by the authors. It does not take into
account that people adapt to situations they encounter: when drivers perceive a complex situation
they act in a more cautious manner, according to the authors. I think this shows our basic
survival instinct to keep ourselves safe.
This theory is supported by a recent article in the Pioneer Press. It reported a 42% increase in
traffic fatalities in Minnesota this year. The cause is suspected to be the mild winter - most
accidents happen in broad daylight on dry roads. Most of them occur in rural areas. Perhaps
drivers are less careful when they have the illusion of safety - good conditions on a wide open
roadway.
A Toronto Study cited by MnDOT's Scott Bradley, Principal Landscape Architect - MnDOT
Corridor Development Unit, also supports this theory. It showed that median and streetscape tree
planting reduced vehicular accidents and property damage. (See Memo of 4/30/02 on reduced
maintenance cost estimate.)
I think the key here is "well-designed." Why the mid-block breaks probably don't work on 36 .
right now is they are not anticipated by the drivers - the design needs to include clear cues to
drivers, such as clear signage, pedestrian crossings, and trees on the medians. Currently the
roadway appears as a wide open space - hence the perception or illusion of safety and the
increased carelessness.
A well-designed multi way boulevard is as safe, or safer, than a freeway or expressway.
III. CAPACITY
Through The Boulevard Book and the 20 minute video, you will learn about Brooklyn's classic
Boulevards developed in the late 1800s - Eastern Parkway and Ocean Parkway, just two
examples where the multi-way boulevard design handles between 60,000 to 75,000 vehicles per
day. Heavy traffic is managed well by this design, while the road is livable for pedestrians,
bicyclists, residents and businesses and preserving the character of the local community.
MnDOT projects fewer vehicles per day here for the year 2020 - between 47,600 and 66,700
depending upon whether a new bridge is built.
A multi way boulevard can provide the capacity we need.
2
.
.
.
.
IV.CONTEXT-SENSITIVE DESIGN
A Design Policy adopted by MnDOT in November, 2000, which calls for "Design Excellence
Through Context Sensitive Design" is required by Technical Memo No. 00-24- TS-03, effecting
November, 2000, found on the Department's web site.
Community sensitive planning and design, aesthetics and environmental stewardship is required
by MnDOT's policy to be incorporated into all Trunk Highways, including Highway 36. The
MnDOT Technical Memo explains that "(a) collaborative, interdisciplinary approach that
includes early involvement of key stakeholders to ensure that transportation projects are
not only 'Moving Minnesota' safely and efficiently, but are also in harmony with the
natural, social, economic and cultural environment," We in Stillwater have all of these
"resources" to be protected and considered in a new highway design: the natural resources of the
sublime St. Croix River and Valley, the valuable social resource of a real city, not just a suburb, a
thriving business community and the cultural jewels of the Downtown Historic District and the
Old Town Stillwater historic neighborhoods.
A multi way boulevard design for Highway 36 in the Stillwater area complies with
MnDOT's Policy to design all trunk highways by considering the context in the design.
V, LONG TERM PLANNING
Here's a chance to plan for the longer-term future - 20, 40,50 or more years. Commissioner
Opat from Hennepin County recently characterized the Highway 81 Boulevard Plan as an
opportunity to "remake this part of the world for the next 50 years." The 2 Boulevards in
Brooklyn are over 100 years old. There are numerous examples of others around the world in
The Boulevard Book.
The only way you can probably visualize this idea of a multi way boulevard here is to try to
imagine the future. What do we do with so many more people and cars?
This IS an urban setting. Dense urban development already exists on both sides of 36 and there
are numerous developments occurring simultaneously on both sides to fill in the spaces there. I
think that the uncertainty over the future plan for the highway has limited the development on 36
since investors are unsure whether it's a good investment, nor are business owners comfortable
with the uncertainty. If a boulevard design is decided upon, I believe this will increase the land
value, increase the business opportunities and encourage development along Highway 36
(building tax base for both cities). This is a win-win proposal for all stakeholders.
I believe that Stillwater is a city and in the future will need to become more merged with the city
of Oak Park Heights as a kind of "twin cities." The land use will become denser. We will need
to fill in the spaces between the buildings on 36. Some will be housing. There is already a plan
in Stillwater to put more senior housing up by 36 near Cub. And Oak Park Heights Planning
Commission recently discussed a proposal for apartments near 36 and Oakgreen/Greeley. Now
3
we have Boutwells' Landing. And others. These people will need to get around. Some will want
to cross 36 to eat at Josephs. Some will need to cross to go to Perkins. The handicapped folks .
are already traversing Curve Crest, planned as an industrial park, but now a mixed use area
including apartments, and crossing 36 in their wheelchairs to get to Wal-Mart. Our high school
kids need to get back and forth. Let's make it safe for them to walk and bike. And so on.
The zoning will have to be more traditional urban density with two or more stories and shared
parking instead of big open parking lots. The building fronts will need to be up to the streets.
Start with thinking about the frontage roads. They need to be pulled back. This means these
roads will get closer to the building fronts and some of the parking lot space will go. Put the
parking which was lost on both sides of the frontage roads. These now become "access roads" or
local streets as shown in the video. Add pedestrian crossings and trees on each side of these
access roads. Trees will work well in the slower speed lanes here - ask MnDOT's Scott Bradley.
They should be planted on both sides of the medians along the access roads. People will park
and then walk to several businesses instead of driving to each one separately. Include transit,
biking and historic lighting.
The center median will need special treatment to complete the boulevard design and keep it
functional for both the faster regional traffic and the local traffic, as well as for pedestrians,
bikers and transit. Trees should be planted all along the medians. Even with the salt and snow
conditions, Scott Bradley of MnDOT has told me that trees will work on the center median with
certain measures taken to ensure they will thrive. (Larger trees can be purchased at a discount .
from brokers from other land being cleared for developments).
The multi way boulevard is made for "principal arterials" - which 36 is now, and also instead of
"expressways" - which is the term MnDOT is using for its pre-determined design plans (pre-PAC
meetings). Not just for smaller urban streets like Summit Avenue. Most boulevards listed in
The Boulevard Book are older roads. But not all are - look at the new boulevard in Chico,
California. It's the busiest road in the town, but has been voted the most livable road of all by the
town's residents. This is not just an old design - it can work now and far into the future.
Don't limit your thinking to what we've got now on 36 - visualize what we can do to manage all
the growth over the next 50 years. Let's manage it in a graceful way which does not harm our
community. This is what Hennepin County is doing with a similar highway - making it into a
community boulevard.
A multi way boulevard design is a plan for the long term growth in this area.
Please feel free to call me any time to discuss these issues:
Jeanne Anderson:
(W) 430-8457
(H) 439-8093
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD. SHOREWOOD, MINNESOTA 55331-8927 · (952) 474-3236
FAX (952) 474-0128' www.ci.shorewood.mn.us' cityhall@ci.shorewood.mn.us
April 30, 2002
Mayor Jay Kimble
City of Stillwater
216 N 4th St
Stillwater, MN 55082-4807
Dear Mayor Kimble:
We have achieved a major, overwhelming victory at the Legislature. A new bill was been signed into
law on April 19 that will restrict the use of lawn fertilizers containing phosphorus throughout the
state. Minnesota is the first state in the nation to take such an action to further improve the quality of
our waters and thus reduce the public costs to treat the effects of phosphorus pollution.
.
Your support and that of over 50 cities, other local governments and associations, largely through
governing board resolutions and contacts with legislators at key moments, were critical to the passage
of this legislation. I would like especially to acknowledge the financial support given to Shorewood
by the cities of Cottage Grove, Eagan, Eden Prairie, Falcon Heights, Plymouth, and Stillwater.
While we sought State regulation of the sale of these fertilizers, this broad of a scope proved
unpassable. By restricting the use of such fertilizers, however, we believe that manufacturers and
retailers will not want to cause or abet illegal activity by their customers; hence, they will need to
make low- and no-phosphorus fertilizers readily available to consumers.
The key provisions in the legislation, nearly all of which will take effect January 1, 2004:
.
. Maximum of 0% phosphorus content in the seven-county Metro area, and 3% phosphorus
content in the rest of Minnesota, will be allowed to be used, (Reasonable exceptions, of
course: establishment of new turf, or soil test results showing a deficien9Y of phosphorus.)
. Non-metro local units of government may adopt ordinances to go to 0% phosphorus, provided
that they subsequently notify the Department of Agriculture,
. Local ordinances more restrictive than the new law are grand fathered if they were effective
prior to August 1,2002. (The League of Minnesota Cities and Association of Metropolitan
Municipalities are developing sample/model ordinances for cities that may want to have
restrictions on the sale of fertilizers with phosphorus.)
. Golf courses and commercial applicators are exempted, provided they have State license,
training, or certification.
· The Department of Agriculture, with consultation from other interested organizations, will
develop point-of-sale information.
n
'.~ PRINTEO ON RECYCLED PAPER
Tomorrow's Event
Page 1 of 1 '
FYI
Diane Ward
From: Craig Dawson [cdawson@ci.shorewood.mn.us] .
Sent: Tuesday, May 07, 2002 11:24 AM
To: Woody Love; Scott Zerby; Laura Turgeon; Laura Turgeon; John Garfunkel; John Garfunkel; Chriz
Lizee; Tim Keane; Remi Stone; Ray Bohn; Michael Krause; John Barten; Joel Carlson; Jim
McGreevy; Gary Botzek; Frank Hornstein; Eric Evenson; Dick Osgood; Bill Anderson; Bob Filson;
Ginny Black; sen.edward.oliver@senate.leg.state.mn.us; Barb Sykora; Tom Workman; Heather
Worthington; Carl Jullie; Ryan Schroeder; Jamie Verbrugge; Diane Ward
Subject: Fw: Tomorrow's Event
----- Original Message -----
From: McGreevy. James A. III
To: 'Woody Love' ; 'Adam Sokolski' ; 'Andrea Hart Kaier' ; 'Becky Boland' ; 'Bill Anderson' ; 'Bill Barnhart' ;
'Brian Elliot' ; 'Cameron A Gordon' ; 'Craig Dawson' ; 'Dave Weirens' ; 'Dick Osgood' ; 'Don Arnosti' ; 'Eric
Evenson' ; 'Frank Hornstein' ; 'Gary Botzek' ; 'Ginny Black' ; 'Ginny Black' ; 'Jean Wagenius' ; 'Jennifer
O'Rourke.: ; McGreevy. James A. III ; 'Joel Carlson' ; 'John Barten' ; 'John Curry' ; 'Karen Wagner' ; 'Keith
Buttleman' ; 'Laura Sether' ; 'Margaret Anderson Kelliher' ; 'Marsha Shepard' ; 'Mary Beth Davidson' ; 'Megan
O'Hara' ; 'Michael Knause' ; 'Pam Blixt' ; 'Patrick Hynes' ; 'Peder Larson' ; 'Peter McLaughlin' ; 'Ray Bohn' ;
'Remi Stone' ; 'Roger Williams' ; 'Ron Harnack' ; 'Ron Kroese' ; 'Sandra Colvin Roy' ; 'Senator Linda Higgins' ;
'Senator Linda Higgins' ; 'Stephanie McNamara - Vadnais Lake Area Water Mgm. Org.' ; 'Susan Solterman' ;
'Thomas Frame' ; Keane. Timothy J. ; 'Tracy Beckman'
Cc: Wilson. Donna R.
Sent: Tuesday, May 07,200210:01 AM
Subject: Tomorrow's Event
Greeting
.
Please join us Wednesday on the State Capitol Mall for our Phosphorus Lawn Fertilizer Recognition event. We
will gather at 3pm on the Mall directly in front of the Capitol building near Aurora Avenue and Constitution
Avenue. The spot we have chosen is near the statute of Floyd B. Olson in the front of the Capitol - across the
street from the front entrance to the State Office Building.
I will be there at about 2.30pm.
If it rains, we have reserved Room 318 of the State Capitol- just in case. Look forward to seeing you
tomorrow.
Jim McGreevy
.
5/7/2002
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Stillwater Township
May 9,2002
Chair:
Untiedt
7:00 p.m.
Regular Meeting, Stillwater Town Hall
Call To Order
Agenda:
Adopt
Minutes:
Approve Minutes: April 25, 2002 Regular Town Board Meeting
Treasurer:
1. Claims & Checks
2. Job Description
Attorney:
1. Richtman Contract and Grant Application
Planner:
1. Lassonde Kennel License-Special Permit Needed?
Engineer:
1. Carlson Letter-Water Run-off
Ckrk:
1. Misc.
Committees:
1.
People: 8:00 PM 1. Florence Wong - Park Applicant
Old Business: 1.
Town Hall Issues: 1. Landscaping, Irrigation, Grading, Parking Lot
2. Seal Walks
3. Electrical
New Business: 1.
Adjourn
Notes:
Duane Laabs Will Not Be Present
PAYROLL CLAIMS DUE
05/04/2002
Pat Bantli
ic
F'1C
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DATE: MAY 1,2002
TO: WASHINGTON COUNTY
CDBG/HOME PARTICIPATING COMMUNITIES
FROM: MARTINA JOHNTZ, COMMUNITY SERVICES
WASHINGTON COUNTY
~ENISE BEIGBEDER and MARY LOU EGAN /I i6'
COMMUNITY AND ECONOMIC DEVELOPMENT
RAMSEY COUNTY
SUBJECT: WASHINGTON COUNTY FirstHOME PROGRAM
Washington County is pleased to be able to offer downpayment and closing cost
assistance to first-time home buyers. Washington County has set-aside $160,000
of its Home Investment Partnership funds which are allocated through participation
in the Dakota County Urban County Consortium, to help buyers purchase homes
more affordably. Eligible buyers may qualify for up to $10,000 to assist with
downpayment and closing cost expenses. Funds are available on a first-come, first-
served basis.
.
(
Washington County has asked Ramsey County, another member of the Consortium,
to administer the program. Ramsey County has been operating a similar program
for severai years.
A fact sheet is attached which describes basic program requirements. As you'll
note, local financial institutions underwrite the first mortgages and reserve funds on
behalf of their clients. More detailed information has been sent to the area banks
listed on the attached page. All buyers must complete an approved home buying
course.
If you have questions or would like additional information, please contact:
Denise Beigbeder 651-266-8005
Mary Lou Egan 651-266-8025
denise.bei~beder(ci?co.ramsey.mn.us or
marylou.e~an(ci?co.ramsey.mn,us .
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Washington County
r=irst"O~[ Buyer Assistance Program
Washington County is pleased to introduce its new FirstHOME Buyer Assistance
Program available through local financial institutions, The program is designed to help first time homebuyers
purchase homes more affordably by providing deferred loans that can be used for down payment assistance,
closing costs, and health/safety/code improvements. Eligible buyers may qualify for up to $10,000 with 0%
interest to bring their monthly housing costs down to 30% of income. The principle only, subordinate mortgage
must be repaid when the property is sold.
EIiQibility Requirements:
Income, Annual gross income cannot exceed the maximum income limitation allowed by the U.S. Dept. of
Housing and Urban Development. The limit is based on 80% of the Minneapolis/St. Paul median income by
household size. As of March 1,2002, the limit for a single individual is $38,100; for two, $43,500; for three,
$48,950 and for four, $54,400.
Property Requirements. The property must be the buyerlborrower(s)' principal place of residence. It must
be located in Afton, Bayport, Bay town Twsp., Birchwood, Cottage Grove, Forest Lake, Grant, Hugo, Lake
Elmo, Lake St. Croix Beach, Lakeland, Lakeland Shores, Landfall, Mahtomedi, May Twsp., New Scandia
Twsp., Newport, Oak Park Heights, Oakdale, Pine Springs, St. Paul Park, Stillwater, Stillwater Twsp., West
Lakeland Twsp" Willernie, and Woodbury.
Eligible properties include single family homes, condominiums, and townhouses. Both existing homes and new
construction are eligible. Property must meet Section 8 Housing Quality Standards, Lead Assessment
requirements and local codes. The maximum purchase price is $160,000.
MortQaQe Qualification. Borrowers must be able to qualify for a VA, FHA, or Fannie Mae approved
conventional mortgage as determined by the participating private lender or must meet the requirements of
locally approved initiatives designed to meet affordable housing needs in Washington County. Buyers must
also contribute equity of one percent (1 %) of the purchase price or two percent (2%) of the base mortgage
amount, whichever is greater.
Homebuver TraininQ. Buyers must successfully complete an approved homebuyer training program prior
to closing the loan. The Washington County Housing and Redevelopment Authority is offering "Home
Stretch," an approved homebuyer education program in cooperation with the Family Violence Network.
Contact }'our banl4 credit union or mortgage compan}' Ir }'ou would
like to take adJ'antage or the WaShington Count}' rlrstnOnr Bu}'er
Assistance Program.
Revised 04/30/02
1:El
tOIJAL H!)IJSlt-IG
OPI'ORltllfll'V
....IIIVVLIJ IIC'IC'U ~lIlC'lC'l;:"'" Use template tor 5160~
Mortgage Officer Mortgage Officer Mortgage Officer
Wells Fargo Wells Fargo Wells Fargo
208 So. Lake St. 7200 East Point Douglas Road So. 5801 Neal Avenue No.
Forest Lake, MN Cottage Grove, MN Oak Park Heights, MN
.
Mortgage Officer Mortgage Officer Mortgage Officer
Wells Fargo Wells Fargo Wells Fargo
2000 Northwestern A venue 9882 Norma Lane 7525 Currell Boulevard
Stillwater, MN Woodbury, MN Woodbury, MN
Mortgage Officer Mortgage Officer Mortgage Officer
Central Bank Western Bank Heritage Bank
2270 Frontage Road W. 7035 10th St. No. 1920 Donegal Drive
Stillwater, MN Oakdale, MN Woodbury, MN
Mortgage Officer Mortgage Officer Mortgage Officer
First State Bank Firstar Bank Lake Elmo Bank
950 No. Hwy 95 6001 Stillwater Blvd. 11465 39th St. North
Bayport, MN Stillwater, MN Lake Elmo, MN
Mortgage Officer Mortgage Officer Mortgage Officer
TCF Bank TCF Bank US Bank
11459 Round Lake Blvd. 435 Water Street 7200 80th St. S
Cottage Grove Forest Lake, MN Cottage Grove, MN
Mortgage Officer Mortgage Officer Mortgage Officer .
US Bank Washington County Bank TCF Mortgage
320 West Braodway 990 Helena Avenue N. 7377 Currell Blvd.
Forest Lake, MN Oakdale, MN Woodbury, MN
Mortgage Officer Mortgage Officer Mortgage Officer
Burnet Home Loans Burnet Home Loans Burnet Home Loans
7350 80th St. 15252 W. Freeway Drive 2020 Washington A venue
Cottage Grove, MN Forest Lake, MN Stillwater, MN
Mortgage Officer Mortgage Officer Mortgage Officer
Edina Realty Mortgage Edina Realty Mortgage Edina Realty Mortgage
8475 E. Point Douglas Rd. 200 E. Chestnut St. 520 Commons Drive
Cottage Grove, MN Stillwater, MN Woodbury, MN
Chuck Johnson Mark Miron Mortgage Officer
Irwin Mortgage Bremer Bank Voyager Mortgage Corp.
1000 West Co. Rd E 1715 W. Co. Rd. B 1800 W ooddale Avenue
Shoreview, MN Roseville, MN Woodbury, MN
.
.AVERY@
Address labels
laser
5160@
Diane Ward
From:
. Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, May 02,200210:33 AM
Wally Abrahamson
Washington County Board Agenda - 5/7/02
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
May 7, 2002 * 2:00 p.m.
PLEASE NOTE CHANGE IN TIME
2:00 to 2:45 - Board Workshop with Financial Services, Community Services, Court
Administration Court Services and County Attorney
Report on County Collections Status
1. 3:00 - Roll Call
3:00 - Pledge of Allegiance
2. 3:00 - Comments from the Public
Visitors may share their concerns with the County Board of Commissioners on any issue that
is on or not on the agenda. The Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to limit an
.ndividual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
rgumentative. The Chair may also limit the number of individual presentations on any
issue to accommodate the scheduled agenda items.
3. 3:10 - Consent Calendar
4. 3:10 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director
Review Options for New Commissioner Districts
5. 3:40 - Transportation and Physical Development * Jim Luger, Parks Director
A. Parks 2002 Annual Report, 2001 Campfire and Special Programs Success & Presentation of
Tree Trust Partnering Award
B. Request by Cottage Grove to Use County Owned Land on Lower Grey Cloud Island Regional
Park
C. Proposed 2003 Fees and Charges
6. 4:20 - General Administration * Jim Schug, County Administrator
A. Request by Cottage Grove to Acquire a Tax Forfeit Parcel for Shared Use * Robert
Lockyear
B. Mission Directed Budget Savings Policy * Molly O*Rourke
C. Legislative Update
4:40 - Commissioner Reports * Comments * Questions
.7.
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise
1
questions to the staff. This action is not intended to result in substantive board action
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
8. Board Correspondence
9. 4:55 * Transportation and Physical Development * Don Wisniewski,
Director
.
Report to Townships on Amendments to Washington County Development Code
10. 5:20 - Adjourn
5:30 to 7:00 - Board Reception for County Committee Volunteers * Lunchroom Cafeteria
************************************************************************************
Meeting Notices
May 8 - Metropolitan 911 Board
10:30 a.m., 2099 University Avenue West * St. Paul
May 8 * MELSA
12:00 p.m., 1619 Dayton Avenue * St. Paul
May 8 * MICA
2:00 p.m., Kelly Inn ~ St. Paul
May 8 - Rush Line Corridor Task Force
3:30 p.m., White Bear Lake City Hall
May 9 - Community Services Advisory
7:30 a.m., Washington County Government Center
May 9 - Metro TAB
12:30 p.m., 230 East 5th St., Mears Park Centre * St. Paul
.
May 9 - Central Corridor Coordinating Committee
3:30 p.m., 1919 University Avenue West * St. Paul
* * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * *
Washington County Board of Commissioners
Consent Calendar * May 7, 2002
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the April 23, 2002 Board meeting minutes.
B. Approval of Resolution adopting Ordinance No. 161, amending the 2020 Comprehensive Plan
and approving a rezoning request.
Assessment, Taxpayer Services& Elections
C. Approval to appoint Kevin Corbid as Delegate to the Minnesota Counties Computer
Cooperative and Joanne Helm as Alternate delegate to the Tax User Group, Rochelle LaGree
as Alternate delegate to the Corrections User Group and Terry Ditty as Alternate delegate
to the Information Services Support Group.
D. Approval of Resolution recommending approval of applications for Conveyance of Tax
Forfeited Lands for Authorized Public Use.
.
2
Community Services
E. Approval of 2002-2003 contracts with Northeast Residence, Inc., Legacy Endeavors, Inc.
and Community Living Options, Inc. to provide home and community based services for
persons with developmental disabilities.
~F. Approval of special conditions grant #1168601 with the Minnesota Department of Trade
and Economic Development to operate the Rapid Response Dislocated Worker Project for
workers laid off from Imation/Kodak Polychrome Graphics for the dates of April 1, 2002
through September 30, 2003.
G. Approval of Memorandum of Understanding with Workforce Service Area Partners to
coordinate resources to prevent duplication and ensure the effective and efficient
delivery of workforce services in Workforce Service Areas.
H. Approval of Workforce Investment Act Adult and Dislocated Worker Programs and Senior
Community Services Employment Program Plan Update for Program Year July 1, 2002 through
June 30, 2003.
I. Approval of the Local Service Unit/Tribal Biennial Plan for Program Year beginning July
1, 2002 to June 30, 2003.
J. Approval of the Workforce Investment Act Local Youth Plan update for the program year
beginning April 1, 2002 to March 31, 2003.
K. Approval of the Second Amendment to the Agreement with Hennepin County to operate the
dislocated worker project for Airline Related Industries/Fingerhut from October 16, 2001
through September 30, 2003.
L. Approval of resolution, Washington County 2002 Annual Action Plan for submission to HUD
and authorize the County Board Chair and/or County Administrator to sign the Application
for Assistance, Certifications, and Funding Agreement between Washington County and HUD.
Human Resources
~. Approval of a .5 FTE Special Project Real Estate/Taxpayer Services Technician position
in the County Recorder*s Office from May 1 through December 31, 2002.
N. Approval of a 1.0 FTE Special Project Real Estate/Taxpayer Services Technician position
in the County Recorder*s Office from May 1 through December 31, 2002.
Information Services
O. Approval of a Joint Powers Agreement between Washington County and Chisago County to
share the expense of converting existing Initial Complaint Reports in order to facilitate
the upgrade of the hardware and operating system support the A.L.E.R.T.S system.
Transportation and Physical Development
P. Approval and execution of a bike path maintenance agreement with the City of Mahtomedi.
Q. Approval and execution of office space lease within the Washington County Historic
Courthouse with Youth Service Bureau.
R Approval to purchase mowing equipment from MTI Distributing and execution of contract.
S. Approval of resolution, seasonal materials bid awards for sand material to Aggregate
Industries; Plant mixed bituminous material to T.A. Schifsky & Sons, Tower Asphalt,
Commercial Asphalt, Co. and for Sand material delivered to Aggregate Industries, the
lowest responsible bidders conditioned upon execution of a contract as required by law.
~at Raddatz, Administrative
Washington County
Phone: (651) 430-6014
Assistant
3
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Page 1 of 1
Diane Ward
From: Kathy Lucken [Iuck@spacestar.net]
Sent: Tuesday, April 30, 2002 3:47 PM
To: Diane Ward
Subject: Vallee de Croi x Chorus
F~Y_I
Diane,
The Vallee de Croix Chorus that rehearses in Stillwater, Minnesota was awarded first place medals this
weekend at their Regional Competition in Rochester, Minnesota. The chorus competed against choruses from
North and South Dakota, Minnesota, Iowa and a large part of Canada. This win entitles the chorus to compete
in the International Competition to be held in Phoenix, AZ in 2003. The year 2003 is also the 20th anniversary
of the Vallee de Croix Chorus.
Is it possible for your website to run a headline stating something like, "Stillwater, home to the
2002 Can/Am Region 6 Champions, Vallee de Croix Chorus (a chapter of Sweet Adelines International)"
I'm not sure if you put things of this nature at your site, but just wanted you to know.
Kathy Lucken, Marketing/PR Coordinator
Vallee de Croix Chorus
luck@spacestar.net
4/30/2002
04/15/2002 10:38
551-439-5525
FISHBUILT
To: Stillwater Planing Commission ~ fax # 430-8810
Stillwater City Council - fax # 430-8809
Steve Russell, Community Development Director
Subject: Boutwell South Planning Area
We are very disappointed in the meetings that have been scheduled for resident input to
discuss the Boutwell South Area that is to be annex in 2015.
A meeting was scheduled for 8:00 PM on March 11, 2002 by the Stillwater Planning
commission. It did not start until after 9:30 PM. Many of the residents got tired of
waiting and left.
The next meeting was scheduled to start at 8:00 PM on April 8, 2002. We and a few
others waited until 8:30 PM and left after being told that there were five more cases
scheduled to be herd before our meeting was going to even start.
If you want our input, then start the meetings on time. If you are so busy that this is not
possible, then I suggest that you table this subject until you have the time to listen.
Jim & Jeanette Fischer
12360 N 7Stb. Street
Stillwater, MN 55082
612-961-2246
LOCATION:651 439 5626
RX TIME 04/16 '02 10:25
PAGE 01 >
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r illwater
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THE BIRTHPLACE OF MINNESOTA J
April 15, 2002
The Honorable Daniel K. Inouye, Chairman
Defense Appropriations Subcommittee
722 Hart Senate Office Building
Washington, D.C. 20510
Dear Chairman Inouye:
I am writing on behalf of the Stillwater City Council, the 1 st Brigade, 34th Infantry
Division of the Minnesota National Guard, and the citizens of Stillwater and the surrounding
communities. We urge you to include in the FY 2003 Appropriations Bill $4.6 million for the
construction of a new armory for the Stillwater National Guard.
The City remains the number one priority for armory construction for the Minnesota
National Guard, and we have been working with Eugene Andriatti, Adjutant General for the
State Department of Military Affairs, and his staff on this project since the City deeded the
land to the National Guard for the Armory in 1986.
The Armory facility currently in use was constructed 84 years ago, and is functionally
inadequate to support the requirements of the Headquarters Company for the Minnesota
National Guard. There are acute space deficiencies for classrooms, training areas,
administrative services, secured equipment storage, and very little parking available for
either military personnel or civilians. These problems seriously restrict the ability of the
Division to effectively train personnel, and to conduct and achieve their assigned mission.
The new facility will be connected to the St. Croix Valley Recreational Center which
houses two ice rinks with bleachers for spectators, locker and shower facilities, and two full
size soccer fields in a domed arena. The Center was completed in 2000, at a cost of $7
million, will be available for use by the Guard for training purposes.
The City has plans to enlarge the National Guard Armory by adding a second floor
to the facility, and increasing the size from the 39,615 square feet required by the Guard to
70,000 square feet. The second floor expansion will include large classrooms, and other
amenities at no cost to the Federal government, but they will be available to the Guard for
their use as needed. Further, the in-<Joor soccer fields will provide an area for drill, shower
and washroom facilities, and other training and classroom space needed by the Guard
during the Winter months will be available to the Guard unit. Both the Minnesota State
Armory Commission and the City have allocated funds for the plans and design of the new
facility.
The 34th Infantry Division is the Headquarters Company for the Minnesota National
Guard, and plays a major role in providing recreational resources for the community. While
the facility's use is limited at the present time, it is still used extensively by the community
for Boy Scout meetings, special events, daily use of the gymnasium, and other local
events. The new facility would expand the multi functional use of the building considerably.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612.439.6121
The Honorable Daniel K. Inouye, Chairman
We recognize the difficult task you have in the allocation of funds for the FY 2003 .
appropriations, however, the Stillwater National Guard has provided personnel in every
U.S. conflict since the Civil War. The armory now in use was constructed in 1922, in the
downtown section of the City, and is the oldest armory in use in the State. We respectfully
request your consideration for the allocation of funds for this project in the Defense
Appropriations Subcommittee action this year.
Respectfully yours,
Jay L. Kimble, Mayor
This letter with minor changes was also mailed to:
Senator Wellstone
Chairperson Dianne Feinstein, Military Construction Subcommittee
Senator Dayton
John P. Murtha, Ranking Member, Defense Appropriations Subcommittee
Jerry Lewis, Chairman, Defense Appropriations Subcommittee
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(2)
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..'., ..
... :-, \i:.":-.
;:.. .:.; .'.:t..
- ':'.: ;~~~,.
CITY OF OAK PARK HEIGHTS
CITY COUNCIL WORK SESSION
TUESDAY, April 23, 2002
5:00 P.M.
5:00 p.m.
6:30 p.m.
Brown's Creek Watershed Issues
Adjourn
Lom T ION :
RX TIME 04/19 '02 11:05
H~K-l~-~~~~ ll;~b
7:00 p.m. 1.
7:05 p.m. II.
7:10 p.m. III.
7:10 p.m. IV.
7:15 p.m. V.
7:15 p.m. VI.
LOCATION:
I..... 1 I T Ur U~M
I . U",,}/ W-,.
CITY OF OAK PARK HEIGHTS
TUESDAY, APRIL 23, 2002
CITY COUNCIL MEETING AGENDA
7:00 P.M.
.
Call to OrderLPledge of Allegiance/Approval of Agenda
Deparl:ment/Council Liaison Re:pQrl.s
A. Planning Commission
B. Parks Commission
C. Cable Commission
D. Water Management Organizations
E. Other Liaison/Staff reports
1. Spring Clean Up Reminder-April 27, 2002,8:30 a.m. -1:00 p.m.
2. Compost Bin Distribution Event Report
3. TH36 Partnership Committee Update
Visitors/public Comment
Recycling Award
This is an opportunity for the public to :.ddre~s the Council with qucsiions or concerns on issues not part of
the regular agenda. (Please limit comments to 3 minutes in lcngth.)
Consent Agenda (Roll Call Vote)
A. Approve Bills & Investments
B. Approval of City Council Minutes - April 9, 2002
C. Aui:horize Hiring of Seasonal public Works Employees
D. Authorize Advertising for Park Attendants
E. Receive Update on Autumn Ridge Pond
F. Authorize City Engineer to Prepa.re Plans and Specifications for 60lh Street Sewer
Pressure Main Upg:r:ade
G. Approve Arbor Day Proclamation
H. Approve Tower Asphalt, Inc. Final Paymen-\; for 58th Sheet No. - Norell to
Oakgreen Avenue
1. Approve Home Occupation PermH Request
.
public Hearings
None
New Business
A. Hydrant Flushing (Councilmember Request)
.
RX TIME 04/19 '02 11:05
.......1 I I WI WI '-1
~.e::J4/e::J4
B.
Montanari Office Building
1. PUD
2. CUP
3. Preliminary and Final plat
Lodge Properlies, LLC - CUP
St. Croix, LLC - Amendment to CUP
Boutwell's Landing Proposed Site plan Change
.
c.
D.
E.
8:00 p.m.
Old Business
A. ISD 834 Third Amended Conditional Use Pennit and Variance
1. Condition No. 15, CUP
2. Valley Branch Watershed District, Drainage Easement Conditions
8:34 p.m.
VIII. Executive Session
8:50 p.m.
Labor Negotiations
IX. Adiournment
Social gathering at eitkcrr ApplablJi3 's 0'1' Joseph 's Family Restaurant to follow
.
e
LOCATI ON:
RX TIME 04/19 '02 11:05
TOTAL P. 04
LIlY UF
OAI(PARI<H EIGHTS
,14168 Oak Park Boulevard No. . P.O. Box 2007 . Oak Park rleights. MN, 55082-2007. Phone: 6511439-4439 ,. Fax:6?1~4174
NOTICE OF PUBLIC HEARING
TO CONSIDER REQUESTS FOR
SIGN VARIANCE & SITE PLAN REVIEW
AT' APPLEBEE'S
LOCATED AT 1362560thST. N.
The Planning Commission for the City of Oak Park Heights shall hold.a Public
Hearing on Thursday, May 9, 2002 at 7:00p,m. at the Oak Park Heights City Hall
at 14168 Oak Park Boulevard, N. to consider requests for sign variance and site
plan review at Applebee's, located at 13625 60th St. N. . ,
All who wish to comment are asked to attend and be heard.
Dated: April 26, 2002.
BY ORDER OF THE CITY COUNCIL
.
~
" Kimberly Kamper
Acting City Administrator
.
Tree City U.S.A.
.
.
.
LMC
Mlt~NESOTA CHAPTER APWA
=~ : r -, ~ ffA =
;.r!KA
League of lvfimwsota Cities
Cities promoting excellence
Diane Ward
Clerk - Stillwater
216 N 4th St
Stillwater MN 55082-4807
April 17, 2002
RE: Municipal Needs Study/Primer
Dear Diane:
We'd like to share with you some good news and bad news; in addition, we need
your help. Please give a copy of this letter to your staff engineer.
First, the good news: the need to rebuild and improve Minnesota's transportation
infrastructure has enjoyed increasing public support in recent years. Recent studies
have indicated road and bridge needs far exceed available resources, and delaying
needed improvements has made matters worse. State policy makers appear to have
been persuaded that preserving the state's road and bridge infrastructure as a capital
asset is crucial to achieving broader policy objectives, such as economic
development, congestion relief, mobility, public safety, and agricultural and tourism
needs in greater Minnesota.
Now, the bad news: due in part to the sheer magnitude oflocal road and bridge
needs, the costs of the vast majority of city transportation improvements will
probably continue to be supported by local resources - primarily property taxes.
The League of Minnesota Cities (LMC), the City Engineers' Association of
Minnesota (CEAM), and the Minnesota Chapter of the American Public Works
Association (APW A) believe the time is right for cities to devote energy to convey
the critical nature of city roadway needs to policy makers and the public. To this
end, LMC, CEAM, and APW A are co-sponsoring a project to develop a single-
source reference guide, representing the collective experience of all Minnesota
municipalities and identifYing the construction, maintenance, and expansion needs
for city road systems throughout the state. The guide could be used for the following
purposes:
. To convince federal and state officials that your transportation funding
needs are critical and warrant their immediate attention.
· To inform elected officials, city staff members, and the public about existing
and projected deficiencies in your roadway system;
· To persuade elected officials and the public that projects to improve
roadway safety and carrying capacity should be accelerated; and
. To identify policy and funding options to accomplish a more aggressive,
cost-effective program to preserve and improve your roadways;
.
You may ask: "How many cities need to get involved to get legislation favorable to cities?"
The answer is: "ALL OF US!"
In a few weeks, you will be receiving a short survey on road and bridge funding.
Because we understand that city staff members have busy schedules and other
important work to attend to, we have gone to great lengths to make this survey
simple to complete. We strongly encourage you to complete and return the
survey, or to assign this task to the appropriate person, so that cities will be
empowered to make the strongest possible case for increased funding options
for city road and bridge purposes.
Whether your primary concerns are deferred maintenance, safety, congestion,
highway access, or all-season carrying capacity, this study will use the best available
quantitative data to present a credible and compelling case for addressing existing
and projected municipal roadway deficiencies. Using this information, we will
attempt to develop creative, but prudent, policy and funding options to accomplish an
aggressive, cost-effective program to preserve and improve your roadways.
.
Thanks very much for your assistance in this important endeavor. We look forward
to working with you. In the meantime, if you have any questions or comments
regarding this effort, please contact Matt Shands of the Transportation Policy
Institute at (651) 917-2519. Matt will be managing the data collection effort for this
project.
Sincerely,
r-1fY1~
r;:L 'k: [J~
rr~
Jim Miller
President, LMC
Tom Drake, Red Wing
President, CEAM
Joel Schilling, SEH
President, APW A
c.c. Nancy Larson, Minnesota Association of Small Cities
Municipal Needs Steering Committee:
Tom Eggum, Steering Committee Chair Brian Bachmeier, City of Oak dale
Bob Brown, MnDOT Metro Division Anne Finn, League of Minnesota Cities
Sy Knapp, League of Minnesota Cities Michael Rardin, St. Louis Park
Pat Murphy, Former MnlDOT State Aid Engineer
.
TwIN CITIES' PROMISE
AN ALLIANCE WITH YOUTH
.
FOR IMMEDIATE RELEASE
CONTACT:
Robin Smothers, RMS Public Relations
(763)525-8750
Volunteer Resource Cenler
2021 Hennepin Avenue East #420
Minneapolis, MN 55413
(651) PROMISE
(651-776.6473)
Icp@volunteertwincities.org
www.lwincitiespromise.org
Pull your weight.
TWIN CITIES' PROMISE SEEKS AREA COMMUNITIES TO
JOIN PROMISE STATION:
ONLINE TECHNOLOGY TO MOBILIZE TWIN CITIES' AROUND YOUTH
WILL DEBUT IN MID-2002
MINNEAPOLIS (April 15, 2002) - Twin Cities' Promise is inviting communities around the Twin
Cities to become a Community of Promise and join the soon-to-be launched Twin Cities' Promise
Station.
The Promise Station is a Web site that will revolutionize the way communities unite around youth in
the Twin Cities by enabling people to help youth where they live, work and worship using their own
skills, talents and interests.
f ~Y..-V:- e"
'~e~~~~~~.\e\"\~
Communities within the seven-county metro area with programs or services which fulfill one or more
of the Five Promises of America's Promise - caring adults, safe places, a healthy start, marketable
skills and opportunities to serve-are invited to become part of the Promise Station.
"Many Twin Cities-area communities already are Communities of Promise and just aren't aware of
it," explains Galuh Wulan, project manager for Twin Cities' Promise. "Simply, a Community of
Promise is a neighborhood, town, city or county that builds the character and competence of young
people by fulfilling all Five Promises of America's Promise."
Area communities can either become an official Community of Promise and receive recognition from
the national America's Promise movement, or simply choose to partner with Twin Cities Promise by
including relevant information and volunteer opportunities on the Promise Station.
"Twin Cities Promise and the Promise Station are not government programs," says Wulan. "It is
companies, community leaders, nonprofit organizations, government agencies, public officials,
schools, congregations, young people and many others are working together at the local level to create
a network of support to increase vital resources for children."
"The Promise Station is a great way for the many organizations around the Twin Cities to collaborate,"
continues Wulan. "Rather than replicate a service or agency, Twin Cities' Promise Station seeks only
to increase awareness of existing nonprofits, and to give community members a chance to help youth
by volunteering
Currently, Rosemount and Bloomington are two Communities of Promise within the Twin Cities.
Communities who wish to take advantage of this opportunity can call Twin Cities' Promise at
651-PROMISE (651-776-6473). There is no charge to become a part of the Twin Cities'
Promise Station.
.
In partnership with:
....1
\;
Greah..'f Twin Cities Unileu Way
- What", Up"
Universily of Minnesota -
EXlcnsion Service
Twin Cities' Promise, a Volunteer Resource Center program, is a not-for-profit movement
dedicated to building and strengthening the character and competence of youth. One of the
Communities of Promise allied with the national America's Promise program- The Alliance
for Youth, Twin Cities' Promise collaborates with community partners, including youth
themselves, in efforts to improve the lives and prospects of our children.
(more)
Minneapolis Promise - What's Up')
Avodah B'Yachad Service Together-
Jewish Community Relations Council
.neso,a Alliance With Youth
. mneapolis Public Schools
SI. Paul Public Schools
Metropolitan Library Service Agency
(MELSA)
Mentoring Partnership of Minnesota
Twin Cities' Promise Seeks
Communities of Promise!
Page Z ofZ
The coHaborative partners for Twin Cities' Promise are: Volunteer Resource Center; A vodah
B'Yachad Service - Together of the Jewish Community Relations Council, Minneapolis Public
Schools, St. Paul PuhTic Schoor~, Greater 1\vin Citie~' UniledWay W1iat'~ Up'!, [Jniver~ity of
Minnesota - the Center for 4-H Youth Development, Minneapolis Y QUth Coordinating Board, the
Minnesota Alliance with Youth, MELSA Libraries and Mentoring Partnership of Minnesota.
America's Promise was founded after the Presidents' Summit for America's Future in 1997where
PresiClents G.H:W~ Busli, carter, Clinton and Ford, with Nancy Reagan representing President
Reagan, challenged the country to make children and youth a national priority. General Colin L.
PoweH is founding chairman. The mission of America's Promise is to mobilize people from every
sector of American life to build the characterai}(] competence of our nation's youGiby fulfi]]jng
the Five Promises.. For more information about America's Promise, visit
www.americaspromise.org.
###
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""---"'1 6.J1 .."""''''''''.. 4...1. -..J r OJ.L"'+..J:J"iI t.I::J
Stillwater Township
Calendar
.
Chair Untiedt
May 4 Heavy Metal Day
May 7 Washington County Planning
May 11 Heavy Metal Day (Rain Date)
May 9 Town Board Meeting
May 13 Park Committee
May 23 Town Board Meeting
Chair Untiedt
June 6 Planning Commission
June 10 Park Committee
June 13 Town Board Meeting
June 27 Town Board Meeting
Chair Doriott
July 4 Holiday
. July 8 Park Committee
July 11 Town Board Meeting
July 25 Town Board Meeting
Chair Doriott
August 1 Planning Commission
August 8 Town Board Meeting
August 12 Park Committee
August 22 Town Board Meeting
PAGE 02/02
8:00 AM - 1 :00 PM
4:45 PM
7:00 PM
7:00 PM
7;00 PM
7:00 PM
7:00 PM
7:00 PM
7:00 PM
7:00 PM
7:00 PM
7;00 PM
7:00 PM
7:00 PM
7:00 PM
7:00 PM
Duane Laabs absent May 7
Kathy SChmoeckel substitute for the Clerk June 13, July 11 and July 25.
~oa~upervisors may attend any or all of the above meetings.
CLr '~~ .
at Bantli April 27. 2002
CJetk. Stillwater Township
.
STILLVVATERTOVVNSEUP
April 25, 2002
.
Chair:
K. LaBoda
7:00 P.M. Regular Meeting, Stillwater Town Hall
Call To Order
A2enda:
Adopt
Minutes:
Approve Minutes: April!!, 2002 Regular Town Board Meeting
Irrigation Presentation - Tom Magnafici
Treasurer:
1. Claims & Checks
2. Report
Attornev:
1.
Planner:
1. Map For Redistricting
En2ineer:
1. Catch Up Items - See Separate Page
Clerk:
1. Handicap Voting Booth
.
Committees: 1. Park Ordinance Review
PeoDle - 8:00 P.M. 1. Steve Nelson Report
2. Parchetta Ski Course
3. Denise Remick re: Parcel Map
Old Business: 1. Board Of Review Decisions
Town Hall Issues: 1. Flag - Electrical
2. Motion Detector
3. Landscaping - Irrigation
4. Parking Lot
5. Sign For Bulletin Board
New Business: 1.
Adiourn:
Notes:
.
04/20/2002
Pat Bantli
.
Stillwater Township
Engineers Agenda for April 25, 2002
1. Lengths OfBit./Gravel Roads.
2. Any Questions re: 1 0 Year Paved Road Budget.
3. Kristmann Mailbox (Remove by 5-15).
4. Benshoot Reviewing Area At 10520 Stonebridge Trail.
5. Met With Wayne Stimson 4-15.
6. County Letter re: Signal Ranking.
7. MFRA Letter Of 4-9 re: LA, BA Otchipwe Trails.
8. 110th Street Problem - Caused By Xcel Update.
9. 2002 Maintenance Project.
.
.
April 11, 2002
STILLWATER TOWN BOARD MEETING
Town Hall
.
7:00 P.M.
PRESENT: Chairperson Ken LaBoda, Supervisors Duane Laabs,
David Johnson and Jim Doriott. Also, Planner Meg
McMonigal, Treasurer Warren Erickson and Attorney
Soern Mattick.
1. AGENDA - M/S/P Laabs/Johnson moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Doriott/Laabs moved to approve the 3/28/02 Stillwater
town board meeting minutes as written. (4 ayes)
3. TREASURER-
1. Checks #15712 thru #15728 were approved for payment.
2. Passed out a report of bills paid for the town hall project.
3. Mentioned progress of the building inspector to finish old
permits.
4. Stated that to date there is around $7,000.00 still in the
environment fund. Claim outstanding for about $1,500.00.
4. ATTORNEY-
1. M/S/P Laabs/Doriott moved the redistricting resolution as
requested by the state and prepared by the attorney.
(3 ayes, Johnson abstain)
2. The recycling contract was discussed and will be continued
at a later date.
.
5. PLANNER-
1. Letter discussed from Dennis O'Donnell about the inspection
of the Rydeen Farm regarding a complaint about cow manure
flowing out into the roadway ditch and feed lot status.
2. Regarding the tower antennae on the Rydeen property there
appear to be two possibilities. Tom Scott will be asked to
find out which design is correct.
3. An Xcel representative expressed that oversights at the time
of electrical installation at the tower site were grossly
inconsiderate and apologized.
4. There is still a problem in the road caused by Xcel near the
tower. Paul Pearson will be notified.
6. BOUTWELL DEVELOPMENT - Planner Meg McMonigal has been asked by
Steve Russell to meet with the city about the plan.
7. PARK-
~M/S/P Laabs/Johnson moved to appoint Stacey Hendrickson
to the park committee. (4 ayes)
2. The park ordinance will be reviewed at the next meeting. .
3. Jim Doriott explained that the attorney said park fund
money could be used to purchase open space for preservation.
Stillwater Town Board Meeting - 4/11/02
Page Two
..
TOWN HALL ISSUES -
1. M/S/P Johnson/Laabs moved to allot $600.00 for the purchase
of an overhead projector, cart, wall screen and film. (4 ayes)
2. When the electrical people appear to put in the light for the
flag, wires for the sump pump need to be buried.
3. Motion detector light for the front door is still in progress.
4. A picture of a handicap booth will be available at the next
meeting.
9.
ADJOURNMENT - Meeting adjourned at 9:30 p.m.
Clerk
Chairperson
Approved
.
.
April 25, 2002
STILLWATER TOWN BOARD MEETING
Town Hall
.
7:00 P.M.
PRESENT: Chairperson Ken LaBoda, Supervisors Duane Laabs,
Sheila-Marie Untiedt, David Johnson and Jim Doriott.
Also, Engineer Paul Pearson, Attorney Tom Scott,
Police Chief Steve Nelson and Treasurer Warren
Erickson.
1. AGENDA - M/S/P Untiedt/Johnson moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - M/S/P Johnson/Laabs moved to approve the 4/11/02 Stillwater
town board meeting minutes as written. (4 ayes, Untiedt abstain)
M/S/P Untiedt/Laabs moved to approve the 4/18/02 Stillwater Township board
of review meeting minutes as written. (4 ayes, Doriott abstain)
3. WATER WORKS IRRIGATION - Tom Magnofici was present to describe the kind
of irrigation he could offer the township for the landscaping plan.
4.
TREASURER -
1. Report given.
2. Checks #15729 thru #15748 were approved for payment.
3. The treasurer spoke about a change in compensation.
will discuss this further.
..
The supervisors
5. ATTORNEY-
1. There is a qUestion of how many antennas are on the tower at 110th
Street. Another permit may be needed if there are more antennas
present than allowed by the ordinance.
6. ENGINEER CATCH-UP REPORT
1. There are 23.5 miles of bituminous road and 7.5 gravel roads that
are maintained by the township.
2. Mentioned the 10 year paved road budget.
3. Removal date for the hazardous mailbox coming up.
4. Benshoof Company is reviewing Stonebridge Trail re: Pat Wallin's
complaint.
5. Wayne Stimson does not need a culvert on 116th Street.
6. Highways 12 and 15 intersection in Stillwater Township is ranked
#5 for a future traffic signal.
7. Limits of excavation at Otchipwe Trails Subdivision requested.
Certificate of survey received.
8. Planner's letter to Xcel addressing concerns re: the tower presented.
9. 2002 Maintenance Project
* Overlay of Partridge Court and Primrose to be completed this year.
* Suggestion that the town hall parking lot have 3 inches of
black-top and 8 inches of gravel. Mike Raleigh to check depth.
. Stillwater Town Board Meeting - 4/25/02
Page Two
base materials presently in the parking lot.
* County not doing sealcoating until 2003.
10. Don Theisen has been appointed to the county engineer position.
.7.
POLICE CHIEF -
1. Spoke about park ordinance - no parking after dark.
2. No speeders on Stonebridge Trail.
3. Several dangerous dog situations recently.
4. Discussed signs stating no vehicles at parks after dark.
5. Reported a visit to the Lassonde property re: a commercial kennel
application.
8. WATER SURFACE PERMIT - M/S/P Johnson/Laabs moved a ski slalom permit
for Ms. Parchetta for use on Loon Lake dated April 30 - November 1, 2002.
(5 ayes)
9. PARCEL MAP - Denise Remick was present to talk about updating the parcel
map. She will report back when she has more information about costs.
10. HANDICAP VOTING BOOTH - M/S/P Johnson/Untiedt moved to purchase a
handicap voting booth as offered by Washington County for $175.00. (5 ayes)
11. MARINE WMO - David Johnson reported that the person who was to speak
about consolidation will be present at their next meeting.
.
12. BOARD OF REVIEW RESULTS - M/S/P JOhnson/Laabs moved to approve the
recommendations made by the county assessor regarding:
1. Ron Shelton 9283 St. Croix Trail - reduce valuation back to 2001
amount. Reassess this summer with the marina.
2. Steve Vanhoose 9850 Old Deer Trail - reduce valuation based on
less % finished on renovation than assumed previously.
3. Richard Hill 10920 Norwood Avenue North - no reduction of valuation
because of similar valuations in the area.
(4 ayes, Doriott abstain)
13. TOWN HALL ISSUES -
1. Outdoor flag and pole to be installed the second week of May.
2. M/S/P Laabs/Johnson moved to accept Brochman's bid of $9,240.00
(2/18/02 bid) which includes three inches of blacktop, grading
and base. (5 ayes)
A verification of what needed for a base will be ascertained.
Several designs for striping the parking lot were discussed.
3. Electrical work to be finished:
a. light for outdoor flag
b. wire to holding tank buried
c. exposed wires basement taken care of
d. motion detector
e. add electrical outlet basement.
14. ADJOURNMENT - Meeting adjourned at 9:45 p.m.
Clerk
~Chairperson
Approved
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, April 18, 2002 2:42 PM
Wally Abrahamson
Washington County Board Agenda - 4/23/02
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
April 23, 2002, 9: 00 a.m.
1. 9:00 - Roll Call
9:00 - Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their concerns with the County Board of Commissioners on any issue that
is on or not on the agenda. The Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to limit an
individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentative. The Chair may also limit the number of individual presentations on any
issue to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Community Volunteer Service * Jan George, Board President
A. Proclamation Declaring April 21 * 27, 2002 National Volunteer Recognition Week
.
B. Presentation of Community Involvement Awards
5. 9:30 - Public Hearing * Transportation & Physical Development * Ann Pung-Terwedo, Sr.
Planner
Comprehensive Plan Amendment and Rezoning of Property in Bay town Township
6. 10:15 - Transportation and Physical Development *
A. Maintenance Contracts and Jurisdictional Transfers Related to the T.H. 61
Reconstruction * Sandy Cullen, Transportation Manager
B. Revised Government Center Parking Policy * Don Wisniewski, Director
7. 10:40 - General Administration * Jim Schug, County Administrator
A. Proclamation Recognizing Russell Reetz, Court Services Director
B. Legislative Update
8. 10:50 - Commissioner Reports * Comments * Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise
questions to the staff. This action is not intended to result in substantive board action
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
9. Board Correspondence
.
1
10. 11:10 - Adjourn
************************************************************************************
Meeting Notices
eeminder:
April 22 -
6:30 p.m.,
No Board Meeting on April 30, 2002 * 5th Tuesday
Library Board
1010 * Heron Avenue North * Oakdale
April 23 - Personnel Committee
11:15 a.m., Washington County Government Center
April 23 - Planning Advisory Committee
7:00 p.m., Washington County Government Center
April 24 - Mosquito Control Commission
9:00 a.m., 2099 University Avenue West * St. Paul
April 24 - Plat Commission
9:30 a.m., Washington County Government Center
April 24 - Regional Solid Waste Management Coordinating Board
10:30 a.m., 2099 University Avenue West * St. Paul
April 25 - Community Corrections Advisory Board
7:30 a.m., Washington County Government Center
April 25 - Resource Recovery Project & Joint Meeting w/Ramsey & Washington County Boards
to Review Report on Public Solid Waste Collection
8:30 a.m., North St. Paul Community Center 2290 First St. * North St. Paul
April 25 -
6:00 p.m.,
e*****
Red Rock Corridor
Cottage Grove City Hall
* * * * * ** * * * * *
* * * * * * * * * * * * * * * * * * * * * * * * * * * *
* * * * * * * * * *
Washington County Board of Commissioners
Consent Calendar * April 23, 2002
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the April 9 and 16, 2002 Board meeting minutes.
B. Approval of revised Contract Administration Guidelines (Policy 1201).
Community Services
C. Approval of 2002-2003 contracts to provide home and community based services for
persons with developmental disabilities with the following vendors: ACR Mississippi,
Inc.; A.M.E. Community Services, Inc.; Compass-Minnesota, Inc.; Cooperating Community
Programs, Inc.; REM Minnesota, Inc.; MOM Rubicon, Inc.; New Challenges, Inc.; New
Directions, Inc.; Outcomes, Inc.; Partnerships for MN Futures; sur la rue, Inc.; and
Thomas Allen, Inc.
Transportation and Physical Development
~. Approval of resolution, award of bid for 2002 bituminous overlay projects to Tower
Asphalt, Inc. the lowest responsible bidder, in the amount of $408,823.76 conditioned upon
the execution of a contract as approved by law.
2
E. Approval of resolution, award of traffic signal installation on CSAH 16 to Collins
Electrical Construction Co., the lowest responsible bidder, in the amount of $172,000.00
conditioned upon the execution of a contract as approved by law.
F. Approval of resolution, award for CSAH 13 road and signal construction to Tower .
Asphalt, Inc. the lowest responsible bidder, in the amount of $2,729,515.26 conditioned
upon the execution of a contract as approved by law.
G. Approval of resolution, award seasonal road maintenance material, plant mixed
bituminous surface inp1ace to Tower Asphalt, Inc. only responsible bidder conditioned upon
the execution of a contract as approved by law.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
.
3