HomeMy WebLinkAbout2005-05-17 CC Packet
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REGULAR MEETING
CITY OF STillWATER
CITY COUNCil MEETING NO. - 05-10
Council Chambers, 216 North Fourth Street
May 17, 2005
7:00 P.M.
CAll TO ORDER
ROll CAll
APPROVAL OF MINUTES - Approval of May 3, 2005 recessed and regular meeting m'
5.
6.
- Chamber of
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Special Event Request - Music, Market, Movies - Tuesdays, July 5
Commerce - Historic District - Joci Tilsen
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Counc'
the meeting agenda. The Council may take action or reply at the time
to staff regarding investigation of the concerns expressed.
s which are not a part of
ment or may give direction
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin
7. City Attorney
8. Finance Director
9. City Administrator
CONSENT AGENDA*
1. Resolution 2005-106 directing payment of bills
. 2. Possible approval of installation of banner - Stillw
2nd week of June through August 17, 2005
3. Possible approval imaging system softw
4. Resolution 2005-107, resolution relati
the City Of Stillwater; establishing co
Revenue Code
5. Possible approval to purchase 0
6. Possible approval to purchase I
7. Possible approval of reques
8. Possible approval of insid
9. Possible approval of Se
Workers' Compensat.
10. Possible approval 0
11. Resolution 2005-108, g fire protection contract with the Town of Stillwater
12. Possible appro~~'.g!in$~cle sale of fireworks - Cub Foods
13. Possible approval topu,fJjhase Dell Poweredge 2800 Server - MIS
14. Resolution 9, possible approval of agreement and authorizing payment to Stillwater
Township .ntenance Project.
hamber of Commerce - Summer Tuesdays -
~
m Laseliiche
cing of certain proposed projects to be undertaken by
reimbursement bond regulations under the Internal
Software for the City
r Erigineering & desktop computer for Finance
E3il)')erchandising - Tires Plus
works - Target
ment with CorVel Corporation for managed care services for
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PUBLIC HEA
1. This' ec:lod time for a public hearing to consider the proposal of Stillwater Medical Group, a
Minne onprofit corporation (the "Company") that the City assist in financing a project hereinafter
describe, suant to Minnesota Statutes, Sections 469.152 to 469.1651, by the issuance of revenue
bonds of the City. Notice was published in the Stillwater Gazette on May 3,2005 (Resolution)
2. Case No. V105-22. This is the date and time for a public hearing to consider a request from Kevin
Grube for a variance to the lot size regulations (7,500 square feet required, 6,600 square feet
requested) for the construction of a residence located at 1217 Fourth Avenue South in the RB, Two
Family Residential District.
3. This is the date and time for a public hearing to receive public testimony on Mn/DOT and Wis/DOT
(DOTs) proposed I mitigation items with the Preferred Alternative package that, if implemented, will
affect City of Stillwater (City)-owned park property (Stillwater Municipal Barge Facility property, Lowell
Park and Kolliner Park.).
UNFINISHED BUSINESS
NEW BUSINESS ,
1. Final plat approval for Settler's Glen 7th Addition and Settler's Glenn 8th Addition (Resolution)
2. Possible approval of addendum to the development agreement between the City of Stillwater
and US Homes for Settler's Glen (Resolution)
3. Possible accepting of bids and awarding contract for 2005 Seal Coating (Resolution)
4. Possible acquisition of tax forfeit land (Resolution)
5. Request for payment of $2000 for pursuing the feasibility of the project know
Valley Area Community Family Center
6. Possible first reading of Ordinance No. 958, an ordinance amending ..~
Permits And Prohibitions*, Section 41-2, Subd. 3, entitled licensing oba
possession and use by minors; application, of the City Code of the f
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STAFF REPORTS (continued)
Licenses,
ales;
Iwater
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (co
COMMUNICA TIONSIREQUESTS
COUNCIL REQUEST ITEMS
1. City Attorney Opinion on Minnesota Statute 435.202 & 435,203
ADJOURNMENT
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*
All items listed under the consent agenda are cons ide 0 be routine by the City Council and will be .
enacted by one motion. There will be no separate disc ion on these items unless a Council Member or
citizen so requests, in which event, the item iUcpe remo ed from the consent agenda and considered
separately.
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REGULAR MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. - 05-10
Council Chambers, 216 North Fourth Street
May 17, 2005
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of May 3,2005 recessed and regular meeting minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
1. Special Event Request - Music, Market, Movies - Tuesdays, July 5 through August 16 - Chamber of
Commerce - Historic District - Joci Tilsen
OPEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin
5. Community Dev. ..Director
6. City EngiOlaer/PWD
7. City Attorney
8. Finance Director
9. City Administrator
CONSENT AGENDA*
1. Resolution 2005-106 directing payment of bills
. 2. ~~s~~~~ ~~j~~v:~~:~:~~a1~~ouns~~ ~~~~g~ - StiUw~tlarC~amber of Commerce - Summer Tuesdays -
3. Possible approval imaging system software from L rfiche
4. Resolution 2005-107, resolution relating tofihancing of certain proposed projects to be undertaken by
the City Of Stillwater; establishing complian<<::e with reimbursement bond regulations under the Internal
Revenue Code
5. Possible approval to purchase of Anti SpyWare Software for the City
6. Possible approval to purchase laptop for Engineering & desktop computer for Finance
7. Possible approval of request for oLlt$j9lamerchandising - Tires Plus
8. Possible approval of sale offirewprk~ - Target
PUBLIC HEARINGS
1. This is the date and time for a public hearing to consider the proposal of Stillwater Medical Group, a
Minnesota nonprofit corporation (the "Company") that the City assist in financing a project hereinafter
described, pursuant to Minnesota Statutes, Sections 469.152 to 469.1651, by the issuance of revenue
bonds of the City. Notice was published in the Stillwater Gazette on May 3,2005 (Resolution)
2. Case No. V105-22. This is the date and time for a public hearing to consider a request from Kevin
Grube for a variance to the lot size regulations (7,500 square feet required, 6,600 square feet
requested) for the construction of a residence located at 1217 Fourth Avenue South in the RB, Two
Family Residential District.
3. This is the date and time for a public hearing to receive public testimony on Mn/DOT and Wis/DOT
(DOTs) proposed I mitigation items with the Preferred Alternative package that, if implemented, will
affect City of Stillwater (City)-owned park property (Stillwater Municipal Barge Facility property, Lowell
Park and Kolliner Park.).
.NFINISHED BUSINESS
NEW BUSINESS
1. Final plat approval for Settler's Glenn ih Addition and Settler's Glen 8th Addition (Resolution)
2. Possible accepting of bids and awarding contract for 2005 Seal Coating (Resolution)
3. Possible acquisition of tax forfeit land (Resolution)
4. Request for payment of $2000 for Feasibility Study for new Community Center
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
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COUNCIL REQUEST ITEMS
1. City Attorney Opinion on Minnesota Statute 435.202 & 435.203
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 05-09
May 3, 2005
REGULAR MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 p.m.
Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Absent: None
Staff present:
City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Glaser
Public Works Director Eckles
Community Development Director Russell
Finance Director Harrison
Director of Administration Knauss
City Clerk Ward
OTHER BUSINESS
Librarv Proiect Uodate
Mr. Bill Hickey provided Council with an update on the library project by stating that they
have secured the lease in the Valley Ridge Mall and will be moving June 15th. He said
that the groundbreaking for the library project would be prior to June 15th. He also
stated that they are currently working with the engineering and water departments to
possibly replace an existing 125-year-old water main.
Discussion on National Guard Trainino Center
Community Development Director Russell reviewed the history of the City's work with
the National Guard for a shared use National Guard Training Center/Community
Facility. Because of 9-11, the construction standards for the National Guard facilities
has been changed. The Mayor and staff met with Major Jeff Turner and National Guard
Facilities Management Officer Tom Visely, it was unsure that the 1990's master plan
would accommodate the new protection standards.
Mr. Duane Kell, provided information to the Council that the site would work for a shared
use with the National Guard and reviewed the findings of the St. Croix Valley Sports
Complex National Guard Armory Site Study. He reviewed the construction costs that
would amount to the City's share being $11,240,000 which would include an aquatics
center.
City Council Meeting - 05-10
May 3, 2005
Major Turner explained that the proposed location was a viable site and that there
would be two units housed at the armory with a total of 214 soldiers. He explained the
process for the site to be included in the 2012-2013 budget, that any request would
have to be submitted no later than October 2005 to be put in their 2006 planning
documents for 2012-2013.
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Update on fire service for the Citv of Grant
Fire Chief Glaser provided information that the City of Grant has voted to change the
fire service boundaries and that the City of Mahtomedi Fire Department would respond
to calls in the City of Grant. He stated that this would be an approximate 26% reduction
in revenue that the City currently receives for fire protection services. Mr. Glaser stated
that no official information has been received from the City of Grant and that any
changes will require notification to Washington County for the 911 systems, which
would take some time. City Administrator Hansen stated that the City of Grant has not
paid their second half for last year's fire services.
Council consensus to direct City Administrator Hansen to send a letter to the City of
Grant and if payment was not received to implement other actions.
STAFF REPORTS
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Fire Chief Glaser provided the Council with an update on the fire services study and
said that the study would probably be before Council late June or early July.
Public Works Director Eckles provided an update on the South Main Street parking
project, which should be done within the next couple of weeks. He also said that the
2005 Street Project would probably start in a couple of weeks.
Council member Polehna commended the department on the Open House held for the
street project. Mr. Eckles updated the Council on the Open House.
Councilmember Junker asked if the Public Works Department could grade and bring in
gravel where the tracks were removed. Mr. Eckles stated that he would look into it.
City Attorney Magnuson explained a development agreement subordination with
Territorial Springs, LLC. He stated that Territorial Springs, LLC would like to convey a
portion of the redevelopment property to Territorial Springs Riverview LLC. He said
there is no risk to the City and that the development agreement remains in tact,
however in order to proceed, City Council approval is required.
Motion by Council member Junker, seconded by Councilmember Polehna to consent to the
transfer and adopt Resolution 2005-97, approving development agreement subordination .
related to Terra Springs, subject to City Attorney Magnuson's approval of the documents.
Page 2 of 11
City Council Meeting - 05-10
May 3, 2005
. Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
City Administrator Hansen reviewed letters from Congressman Kennedy, Congressman
Kind, and Wisconsin Department of Transportation relating to the federal funding for the
St. Croix River Bridge. He also stated that the Regional Council of Mayors is requesting
that cities adopt a resolution to let the legislators know that transit and road resources
must be increased this year.
Motion by Council member Milbrandt, seconded by Council member Harycki to adopt
Resolution 2005-98, relating to the Regional Council of Mayors transportation issue
statement.
Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
Council member Milbrandt stated as a result of the armory discussion he felt that a
survey should be done.
Council consensus was to survey the community as to what facilities they would like to
see at this center since the 1990's the use may want to be changed.
. Motion by Council member Milbrandt, seconded by Council member Harycki directing staff to
investigate the preparation of a survey for community input. All in favor.
Council member Polehna stated that he will need information to give the task force
relating to the community center with the YMCA. Council member Junker stated that the
Council should hear information from the task force. Mr. Polehna stated that he would
get the information for the Council.
Mayor Kimble recessed the meeting at 5:50 p.m.
RECESSED MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7:00 p.m.
Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble
Absent: None
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Staff present:
City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Glaser
Public Works Director Eckles
Community Development Director Russell
Finance Director Harrison
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Page 3 of 11
City Council Meeting - 05-10
May 3, 2005
Director of Administration Knauss
City Clerk Ward
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APPROVAL OF MINUTES
Motion by Council member Junker, seconded by Councilmember Milbrandt to approve the April
19, 2005 regular meeting minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Mr. Jack Buxell presented a video of Business Journal Award for the Terra Springs
project and provided Council with an update on the project.
OPEN FORUM
There were no public comments.
CONSENT AGENDA
Motion by Council member Milbrandt, seconded by Councilmember Junker to approve the
Consent Agenda.
Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
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Resolution 2005-93, directing payment of bills
Possible approval of Special Event at St. Paul's Lutheran Church - May 15, 2005
Possible approval of Special Event for Final Stretch, Inc. - Running Event - August 13,
2005
Possible approval of purchase of an ID Printer and supplies
Possible approval of banner installation - Lumberjack Days - July 1-25, 2005
Possible approval of banner installation - Wild Rice Festival - August 19 - September
11,2005
Resolution 2005-94, approval of municipal license - Jeffrey & Kathryn Anderson (Lots
8,9,10, Block 31, original Town of Stillwater)
Possible approval of waiver of garbage collection charges
Approval to purchase lawn sweeper - Parks
Possible approval to purchase rental skates - Recreation Center
Possible approval of temporary liquor license to dispense 3.2 percent malt liquor - St.
Mary's Church - Wild Rice Festival
Resolution 2005-95, resolution relating to financing of certain proposed projects to
be undertaken by the City Of Stillwater; establishing compliance with reimbursement
bond regulations under the Internal Revenue Code
Resolution 2005-96, resolution approving amendment to Section 8-4 of the personnel.
Policy
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City Council Meeting - 05-10
May 3, 2005
PUBLIC HEARINGS
This is the date and time for a public hearina to consider a new On-Sale liauor license for Marx
Wine Bar & Grill at 241 South Main Street. aoolicant Mark Hanson.
Mayor Kimble reviewed the City Clerk's memo relating to the upgrading to a On-Sale
liquor license for Marx Wine Bar & Grill.
Mayor Kimble opened the public hearing. There were no public comments. Mayor
Kimble closed the public hearing.
Motion by Council member Junker, seconded by Council member Harycki to adopt Resolution
2005-99, approving on-sale liquor license for B.A. Mensch, Inc., DBA: Marx Wine Bar & Grill
subject to approval by Police, Fire, Building Inspection, Finance Departments and Minnesota
Liquor Control.
Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
This is the date and time for a public hearina to consider the proposal of Stillwater Medical
GrouP. a Minnesota nonorofit corooration (the "Comoany") that the City assist in financinq a
proiect hereinafter described. oursuant to Minnesota Statutes. Sections 469.152 to 469.1651.
bv the issuance of revenue bonds of the Citv.
Ms. Mary Ipple, Briggs & Morgan, reviewed the proposal of Stillwater Medical Group to
have the City issue conduit bonds. The issuance of these bonds would not provide a
risk to the City. She stated that there is an amendment to the resolution that "Stillwater
Medical Group" should be changed to "Stillwater Health System." She said that since
the publication of the hearing notice that she has been notified that the scope of the
project is to include an expansion of 15,000 square feet to the hospital, therefore
another public hearing is scheduled for May 17, 2005.
Mayor Kimble opened the public hearing. There were no public comments. Mayor
Kimble closed the public hearing.
Council member Milbrandt expressed concern that the hearing notice may reflect the
City's approval of the expansion, which has not been approved.
Ms. Ipple said that the resolution only allows for the release of funds and does not
approve land use or zoning approvals from the City.
Motion by Councilmember Polehna, seconded by Council member Harycki to adopt
Resolution 2005-100, resolution reciting a proposal for a revenue project giving preliminary
approval to the project pursuant to the Minnesota Municipal Industrial Development Act
authorizing the submission of an application for approval of said project to the Minnesota
Page 5 of 11
City Council Meeting - 05-10
May 3, 2005
Department of Employment and Economic Development and authorizing the preparation of .
necessary documents and materials in connection with said project (Stillwater Health System
project).
Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
This is the date and time for a oublic hearina to consider the rehabilitation of street. curb and
autter. and sidewalk imorovements for Pine Street.
Assistant City Engineer Sanders reviewed the feasibility report for the Pine Street
Concrete Rehabilitation Project. He said that this project would rehabilitate the existing
concrete surface on Pine Street from Stillwater Boulevard to Seeley Street. Work
includes crack and joint repair, panel replacement, sidewalk and driveway replacement.
The cost of the project is estimated at $183,656.90. The proposed assessment rate is
$3575.06 and $1787.53 for an interior lot and corner lot respectively. The assessment
total would be $46,475.78, the Municipal State Aid Funds would pay the remaining
share of the costs.
Mayor Kimble opened the public hearing.
Richard Mayer, 1903 W. Pine, asked if this project is patch work would people
who have done their own cement work have to have it torn up. Mr. Sanders
stated that some cement panels, curb and driveway aprons would be replaced
only if it is needed. He asked about parking while the project is being done. Mr.
Sanders indicated that parking should be available at night. He asked why this
street would be rehabilitated when there are other streets in worse shape. Mr.
Eckles provided information relating to the cost because it is cement and that
because it is a MSA street funding for this project subsidizes the project, which
pays for the extra cost. He explained that there will be an assessment hearing in
the fall. Mr. Mayer asked if the driveway apron would go back as far as the water
shutoff. Mr. Sanders stated that for the driveway aprons they would be going
back to the first joint making it all one piece with the curb. Mr. Mayer asked how
would his lot be assessed because there is an unimproved street next to his lot.
Mr. Eckles said they would probably consider it a full assessment because it is
highly unlikely that the street would ever be improved. He also said that these
types of questions would have to be carefully looked at prior to the assessment
hearing in the fall.
Kristina Torma, 1814 W. Pine, asked for clarification regarding the curbs and
driveway aprons. Mr. Sanders stated that all of the driveway aprons would be
replaced and some of the damaged curbs.
Lloyd Potter, 1904 W. Pine, stated that his property is an interior lot abutting a
vacated street and asked if he would be assessed as a corner lot. Mr. Sanders
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City Council Meeting - 05-10
May 3, 2005
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stated that he would be assessed as an interior lot with the full assessment of
approximately $3500 because the street was vacated and he owns that property.
Donald Junker, 1717 W. Pine, stated that his address is on Pine but cannot
access his property on Pine. He asked what his assessment would be. Mr.
Sanders explained that only one side of his property is being improved so he
would be assessed for that side and once Pine Tree Trail is improved he would
be assessed for property on the Pine Tree Trail side, therefore Mr. Junker's
assessment would be half. Mr. Junker asked about access to Pine Tree Trail.
Mr. Sanders said that the work will be east of Pine Tree Trail and that access
should be provided for Pine Tree Trail.
Jeffrey Kuker, 1910 W. Pine, said that he currently has a one car apron and has
a two car driveway and asked if he would get a two car apron. Mr. Sanders
responded that they would look into putting in a two car apron. Mr. Kuker also
asked about the life of the project. Mr. Eckles explained that it is expected to get
20 year life of the street.
Mayor Kimble closed the public hearing.
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Councilmember Harycki asked if a credit would be given for good concrete that was put
in by an abutting property owner not to long ago. He stated that the property in question
was the 2nd property from Highway 5 on the north side. Mr. Eckles stated that it is going
to be assessed as a per unit basis and that they could look into that and discuss it with
the property owner.
Councilmember Junker stated with 70% being funded from other sources and 30%
being assessed to the abutting property he felt that this is a great way to get the street
improved and that the project should move forward.
Motion by Councilmember Miblrandt, seconded by Councilmember Junker to adopt
Resolution 2005-101, ordering improvement and preparation plans & specifications for the
Pine Street Concrete Rehabilitation Project (Project 2003-14).
Ayes: Council members Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
This is the date and time for a oublic hearina to consider the makina of street. trail. water.
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storm and sanitarv sewer imorovements for Boutwell Road from Mvrtle Street (C.S.A.H. 12) to
Creekside Crossina..
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Assistant City Engineer Sanders said that the project would reconstruct Boutwell Road
from Myrtle Street to Creekside Crossing to an urban section with curb and gutter, storm
sewer and bituminous trail. Sanitary sewer and water main would also be installed for
future developable areas. The cost of the project including sewer and water main is
$2,084,184. The street improvements amount is $1,245,000. It is proposed to assess
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City Council Meeting - 05-10
May 3, 2005
seven properties along Boutwell Road at a rate of $5,892.13 per lot, which would
generate $35,454.78 in assessments toward the street cost and Municipal State Aid
Funds would pay the remaining share of the street cost.
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Patty Ackborn, 7940 Neal Avenue N. said that she didn't receive a notice and she lives
at the corner of Boutwell and Neil. She asked what the width of Boutwell would be and
where would the work be done because she is concerned about losing property. Mr.
Sanders stated that the work would be done in the 66 feet of right-of-way. Ms. Ackborn
felt a trail on Boutwell was a good idea and asked if there would be trail on two sides of
her property. Mr. Eckles explained that Neal Avenue is on the Comprehensive Trail
Plan, however it wouldn't be done until a street project is done in the area and we don't
know where the trail would be at this time. Ms. Ackborn asked if sewer and water would
be brought into Neal. Mr. Sanders stated that stubs to Neal Avenue will be done from
Boutwell at this time. Mr. Eckles explained that she probably would be served from
Boutwell and that when a street project is done on Neal is the time that utilities would
have to be considered. She asked about $15,000 per acre trunk utility charge. Mr.
Eckles stated that the $15,000 would be done when subdivided and that the SAC and
WAC charges would be additional.
William Lecuyer, 341 Boutwell Place, asked if the sewer would be extended from
Creekside and stopped and started from Boutwell Place. Mr. Sanders stated that the
sewer would be extended to Newberry and stopped, then from Boutwell Place it WOUld.
be extended to the west. Mr. Lecuyer asked about the right of way of Neal Avenue. M
Sanders explained that there is a lot of right-of-way on the west side.
Mayor Kimble closed the public hearing.
Council member Junker felt that this project was a key project to move forward as it
relates to future development and traffic in the area.
Council member Milbrandt asked that the engineering department be creative with the
intersection of CR 12 and Boutwell.
Motion by Councilmember Junker, seconded by Councilmember Milbrandt to adopt
Resolution 2005-102, ordering improvement and preparation of plans & specifications for the
Boutwell Road Improvement Project (Project 20005-05)
UNFINISHED BUSINESS
Discussion on 5th Street Sidewalks
Public Works Director Eckles reviewed the sidewalk issue on 5th Street.
Council member Junker commended Mr. Eckles, Mr. Sanders, and Mr. Tim Moore for
staking where the proposed sidewalk would be. He said that he met with the affected
property owners and thanked them for their input. He said that even though he is a
e
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City Council Meeting - 05-10
May 3, 2005
proponent of sidewalks, he felt that if the residents didn't want it that he could not
support sidewalks on 5th Street.
Council member Polehna concurred with Councilmember Junker and stated that he
could not support the sidewalks on 5th Street.
Motion by Council member Ha~cki, seconded by Council member Junker to proceed with the
project without sidewalks on 5t Street.
Ayes: Councilmembers Polehna, Harycki, Junker and Mayor Kimble
Nays: Councilmember Milbrandt
NEW BUSINESS
Possible approval of Special Event Reouest for Freioht House - "Rumble on the Deck"
City Administrator Hansen reviewed the special event request for the Freight House's
Rumble on the Deck. He said that the request was referred to the Downtown Parking
Commission for their recommendation. They recommended approval to the Council
subject to the Freight House paying $300 for the use of the parking lot and that they
sweep the parking lot and respective area after the event and provide a certificate of
insurance indicating the City as an additional insured.
Police Chief Dauffenbach said that this event has not posed a problem in the past.
Mr. John Daley indicated that the conditions were acceptable to the Freight House.
Motion by Council member Junker, seconded by Council member Harycki to approve the
Special Event Request - "Rumble on the Deck" subject to the Freight House paying $300 for
the use of the parking lot, sweeping the parking lot and respective area after the event and
providing a certificate of insurance indicating the City as an additional insured. All in favor.
Possible Final Plat approval for Meadow View Ridoe Case No. SUB-F/05-24
Community Development Director Russell reviewed the final plat request for a four lot
subdivision at 1030 St. Croix Avenue. He said that the preliminary plat for the
subdivision was approved April 5, 2005 and that the final plat is consistent with the
prelimary plat as conditioned and approved by the City Engineer. He stated that the
park dedication would be $3,800.
Motion by Council member Milbrandt, seconded by Councilmember Junker to adopt
Resolution 2005-103, approving final plat for Meadow View Ridge.
Page 9 of 11
City Council Meeting - 05-10
May 3, 2005
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Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
Consideration of Park Naminq Policy
Community Development Director Russell reviewed a park naming policy that was
approved by the Park & Recreation Board at their April 25, 2005 meeting.
Mayor Kimble felt that the requirement of deceased over 25 years was unreasonable.
Council member Junker suggested that the language be changed to significant
contribution/services to the City and take out the word deceased.
Motion by Councilmember Junker, seconded by Council member Polehna to adopt Resolution
2005-104, adopting policy for the naming of City owned parks and trails with the suggested
language change.
Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
Consideration of Parks Rededication Fee Increase
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Community Development Director Russell reviewed the park dedication fees and said
that the City's fees are too low compared to other communities in the area and the Park
and Recreation Board recommends raising the in lieu feet from $500-$725 to $2000 per
residential unit.
Motion by Councilmember Polehna, seconded by Councilmember Harycki to adopt
Resolution 2005-105, amending the Park Dedication Policy.
Ayes: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble
Nays: None
COUNCIL REQUEST ITEMS
Council member Harycki requested that the City Attorney provide an opinion on
Minnesota Statute 435.202 & 435.203 relating to the refunding of assessments.
Councilmember Junker requested that Council consider providing upscale portable
restrooms in the downtown. Council member Milbrandt suggested that this item be
brought up at the Chamber meeting next week.
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City Council Meeting - 05-10
May 3, 2005
ADJOURNMENT
Motion by Councilmember Polehna, seconded by Council member Junker to adjourn the
meeting at 8:39 p.m. All in favor.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
Resolution 2005-93, directing payment of bills
Resolution 2005-94, approval of municipal license - Jeffrey & Kathryn Anderson (Lots
8, 9, 10, Block 31, original Town of Stillwater)
Resolution 2005-95, resolution relating to financing of certain proposed projects to
be undertaken by the City Of Stillwater; establishing compliance with reimbursement
bond regulations under the Internal Revenue Code
Resolution 2005-96, resolution approving amendment to Section 8-4 of the Personnel
Policy
Resolution 2005-97, approving development agreement subordination related to Terra
Springs
Resolution 2005-98, relating to the Regional Council of Mayors transportation issue
statement
Resolution 2005-99, approving on-sale liquor license for B.A. Mensch, Inc., DBA: Marx
Wine Bar & Grill
Resolution 2005-100, resolution reciting a proposal for a revenue project giving
preliminary approval to the project pursuant to the Minnesota Municipal Industrial
Development Act authorizing the submission of an application for approval of said
project to the Minnesota Department of Employment and Economic Development and
authorizing the preparation of necessary documents and materials in connection with
said project (Stillwater Health System project).
Resolution 2005-101, ordering improvement and preparation plans & specifications for
the Pine Street Concrete Rehabilitation Project (Project 2003-14)
Resolution 2005-102, ordering improvement and preparation of plans & specifications
for the Boutwell Road Improvement Project (Project 20005-05)
Resolution 2005-103, approving final plat for Meadow View Ridge
Resolution 2005-104, adopting policy for the naming of City owned parks and trails
with the suggested language change
Resolution 2005-105, amending the Park Dedication Policy
Page 11 of 11
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Memo
To: Mayor & Council
From: Diane F. Ward, City Clerk
Date: 5/11/2005
Subject: Special Event - Summer Tuesdays
Attached is an application for Summer Tuesdays. The event will basically be the
same as last year; however there will be no sidewalk sales according to Joci Tilsen.
They have requested sandwich boards at six locations. It is recommended by the
Community Development Director that the sandwich boards be limited to three
locations.
They have also requested approval to install a banner on Chestnut Street (under the
Consent Agenda).
Memo
To:
From:
Date:
Subject:
Diane Ward, City Clerk
Steve Russell, Community Development Director
April 28, 2005
Special Event Request, Market, Morre's Movies
jl/
. .-<'~
--
It si suggested that the number of sandwich boards be limited to three locations rather
than the six locations shown on their proposed plan.
'-
.
.
.
.
.
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City Council Meeting - 04-06
March 16,2004
Acting Fire Chief Glaser
Community Development Director Russell
City Clerk Ward
Acting Mayor Junker announced that the hearing for the Boutwell Traffic Study is not
scheduled for this meeting and that the Council at the last meeting set the hearing date
for April 20, 2004 at 7:00 p.m.
APPROVAL OF MINUTES
Motion by Council member Rheinberger, seconded by Council member Kriesel to approve the
March 2, 2004 regular meeting minutes. All in favor.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
Special Event Reouest - Music. Market] Movies - Tuesdays. Julv 6 throuoh Auoust 17 -
Chamber of Commerce - Historic District - Jocie Tilsen/Sheri Hopfe-Franke
Ms. Jocie Tilsen stated that the request is to hold sidewalk sales with the use of small
sandwich boards along with the Farmers Markets, Craft & Flea Markets and Music and
Movies in the park, which would be held on Tuesdays, July 6 through August 17. She
stated that typically it is a slow day in the downtown and would it be a way to get the
residents to downtown on that day. She also stated that they will not be advertising
outside of the City. She requested City assistance by providing handicapped accessible
restrooms, use of electricity, and a banner request across Chestnut Street at the corner
of Main Street at the expense of the committee.
Councilmember Rheinberger felt it was an innovative idea and was in favor of the
request. He stated that if the use of sidewalks becomes an issue they can shut that
down.
Councilmember Milbrandt is concerned about the use of the sidewalk because of
pedestrian safety, which has been addressed by the Council in the past he suggested
that the police chief be authorized to shut down the sidewalk sale if there is a problem
with pedestrian safety. He also asked if the event could be shortened to see how it
works.
Councilmember Kriesel shared Councilmember Milbrandt's concerns and asked if this
included the restaurants having tables on the sidewalk.
Councilmember Junker stated the sandwich boards should be small and that
restaurants using the sidewalks would be crossing the line.
Ms. Tilsen stated that they would like to have the seven dates and that they would work
with the businesses. If there is not room for a sidewalk sale in front of the business they
would make sure they would have a booth at the market.
Page 7 of 13
City Council Meeting - 04-06
March 16,2004
Motion by Council member Rheinberger, seconded by Council member Milbrandt to approve u.
request and that the police chief is authorized to shut down the sidewalk sales due to public
safety issues. All in favor.
OPEN FORUM
There were no public comments.
STAFF REPORTS
Acting Fire Chief Glaser provided a presentation on the Fire Department's 2004 annual
report.
Public Works Director Eckles provided an update on the North Hill Project and that a
new water line would be placed by the Water Department.
Mr. Eckles stated that a draft of the Stage 3 Flood Protection would be available in
approximately a month and requested that this item be reviewed at a Council workshop
on April 6, 2004.
City Administrator Hansen stated that staff will look at the agenda for April 6, 2004 and
determine if there will be time for this item at the 4:30 meeting.
.
City Administrator Hansen provided an update on his day at the legislature to get a
language change on the appropriation of funds for the levee wall.
CONSENT AGENDA
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to approve the
Consent Agenda.
Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger and Junker
Nays: None
Resolution 2004-52, directing payment of bills
Resolution 2004-53, Possible approval of payment for relocation of sign in conjunction
with Curve Crest Trail project
Resolution 2004-54, approval of 2004 Lumberjack Days Agreement
Resolution 2004-55, approval of 2004 Air Fair Agreement
Approval of Temporary On-Sale Liquor License for 2004 Lumberjack Days - July 22-25,
200
Approval of Utility Bill Adjustments - Sewer Charges
Possible approval of gambling permit for Parents for Oak Park
Possible approval of assignment of contract rights by Anchobaypro, Inc. and Richard H.
Pfister
Resolution 2004-56, authorizing year-end closing of funds
Page 8 of 13
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216 N. 4th Street
StiUwater, UN 55082
Telephone: 651-430.8800 Fax: 651430-8809
APPLICATION FOR SPECIAL EVENT
All items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
APPLICANT INFORMA T10N
Organization
Contact Person
Address
City
Daytime Phone
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Email Address: J ( (.rg \) iLl lei) L ( (: t ~~{(f {' ~ .' (. ( 1/'
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EVENT INFORMA TION (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
.te(s) of Event
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" Hours of Event'f/Lc: /'..h/l -'- //,'3t;'~//17
(Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance)
Purpose & Description of Event
/v/o..(l~f[ /t~ Vi\It': '/- JvlO V'U.iJ C,( u:/h -':~L n'J tl"f-t:1 ~'d"':iVS ',,- f~.LI...-",t:J ''"' (. i.' /"Y!/Yllf..-l'7.-;;t;...;
,1 !--lv/'<..-t-( rc:7".,(L ~ 15Ll'y;,:;l,IipI/t/Vl 5h:.Ll",~,fiJ~Y-.
Proposed Location of Event (be _ " I
specific) {??"I(j!.,>1'jLc\r #' Lf OfjCA5~, k't tev Vvlc.vlu +- ".~
1-0 '^-'LiLt r~\"L(i0 ~ l1,t~5\ C (J,;f- 7/3~ 'i- fl{C't.0-ld cd ~H(6)C,
Type of Event
Estimated number of people to
attend
(5 tLt-cA.CLV (VLil..s {(.,'I-'- Il'lo 1/(' t~S t~ -li11
~.f vV\i.. v~ '-i- c:.y c-C-'t- (Y\bt."Au+- ~
4 DO-/:j () 0 p~v P~itrlA""Y'r
If Lowell Park is to be
~ti.
~.~owell Pcu!s>or
South Lowell Park
(Circle which one or both)
/.1CJJ Ie ~'JO? c; t"c.:lc cf) bj
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol
~rmit to Consume
.e Map (required)
Impact on Parking (required)
Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
(for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35,00 fee)
>< (attach to application)
C.lD"5e_ \lyt- LJ Describe: ~L',Z. FlU cQ to (.l.f'-':L.L U,\-t- Lj
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(CONTINUE ON BACK)
Special Signage
Describe:3x 0 k./(;lF j;;c:t)2~jUV (.7~f lhfl'1 e/2C.& r/-r:,
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c,:;"'", ,,-, I u (.(.'.A ' ,/ c;
Letter of Approval by Property Owner if on Private
Property (attach to application) /\01"\ C
Tents or Membrane Structures !..i.f ..cJ
iJ
Cooking Operations
Water Activities (River/Lakes) l\J U
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
Police Officer Needed
Restrooms (Portable)
Live Entertainment
Size IV x./O
Propane X'
River Lake Name:
. !v'-v ,v"v / ~ t-
Location
Deep fat frying
Exiting Points
Other
EMT Standby
Ambulance
Standby
Fire
Department
Standby
NC:
Describe
ILO
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What Streets:
(Required if alcohol is being served on public property and attendance is over 75
people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
4351-4900) to arrange for officer
(r>~ (Applicant to pay for restrooms - Contact Public Works 275-4100)
Fla~rJu>
Type of Music (I ().t:Z~ (u-t'vclu.:"---j 1/ LL4t---../
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Level of Promotion/Advertisement (./1.:('-C-c'..,{
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AP~ant Signature
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Community Development
City Administrator
City Clerk
Fire Chief
Police Chief
Public Works Director
Public Works Superintendent
Parks Board Approval Required
Planning Comm. Appr. Required
City Council Approval Required
't/'l" Comments:
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FEES (if applicable)
Permit to Consume:
Temporary Liquor License
$25.00 per day
Event Fee
Deposit $250.00
Other Fees:
.
TOTAL FEES
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LIST OF BillS
EXHIBIT" A" TO RESOLUTION #2005-106
.
Ace Hardware
Action Rental
Advanced Sportswear
Ancom Communications
Ancom Technical Center
Appletree Institute
Aspen Mills
AT&T
Ballistik Hockey Inc.
Buberl Black Dirt, Inc.
Carquest
Cartridge World
Clark, Luann
Coordinated Business
Cole Papers
Construction 70 Inc
Cub
Delta Dental
Delta Gloves
Denny Hecker auto connection
Derrick Construction Co., Inc
Donald Salverda & Associates
Emergency Apparatus
Emergency Automotive
Fred's Tire
G&K
Greeder Electric
Heritage Printing
Hi-Tech Signs, Inc.
Jay Bros., Inc
Jeff Holst Plumbing Contractor
Jefferson Fire & Safety
Johnny's TV
IKON Office Supplies
Imagineering
Industrial/Organization Solutions, Inc.
Ice Skating Institute
International Code Council
J. H. Larson
Johnson Controls
Johnson Radio Communications
Les Krongard
Larson Allen
Legren Homes
Linhoff, Thomas
.
Misc. Equipment Repair Supplies
Liquid Propane
T-Shirts/Fire Dept.
Mic, Antenna, Bracket, and Cable
Program Radios
Retiree/Cobra Health/Hospital Insurance
Shirts, Patches Sewn
Rec Center Cell Phone
Hockey Sticks
6 Yards Black Dirt
Misc. Equipment Repair Supplies
Refill Toner
Cleaning At Public Works
Copier Maintenance Contract
Supplies
Grading Escrow Refund
Water for Fire Dept
Dental Cobra
Rubber Gloves
Repair to Investigation Vehicle
Grading Escrow Refund
Planning of Dept. Head Retreat
Service Aerial 6112
Lights on New Squad Cars
Lug Nuts
Uniform Cleaning, Rugs, Towels, & Soap
Service to Lily Lake Tennis Courts & Field
Ice Show Programs
Banner
Stillwater Prison Wall
Service to Pioneer Parks Restrooms
Shipping for Bumper Gear
Blank DVD
Cannon Paper Deck
System Consulting
National Firefighter Selection Inventory - Form
Dues
Fire Code Inspection Guides
Supplies
HVAC Heat Exchanger Upgrade Balance
Crimp Connector
Equipment Repair
Progress Billing for Audit of Financials
Grading Escrow Refund
Expenses for the Fire Investigation Conference
217.70
202.36
811.25
104.90
1,160.50
28,011.75
144.39
88.23
72.38
63.90
999.76
179.96
140.00
310.65
50.52
9,750.00
40.00
104.83
52.45
304.00
1,500.00
2,496.00
3,985.27
3,376.71
12.74
2,601.57
170.00
885.55
140.00
40,476.65
1,240.00
6.92
6.38
1,491.00
50.00
115.00
325.00
54.99
135.33
20,168.00
13.90
315.00
15,000.00
1,500.00
341.76
EXHIBIT" A" TO RESOLUTION #2005-106
Magnuson Law Firm
Menards
Met Council
Metrocall
McDonald Home Building Collaboration
McDonald Homes, Inc
Mil Term Life Insurance
MN Dep1. Of Transportation
MN Dept of Public Safety
MN Ice Arena Managers Assoc
MTI
Municipal Code Corp
Napa
Network Design
Nextel
Office Depo
Orrin Thompson Homes
Parts Associates
Peterson, Craig
Plant Health Associates
Public Safety Marketing
Quill
Reed Business Information
Reliance Electric Motors
Riedell Shoes Inc
Rivertown Newspaper Group
River Valley Printing
Rockhurst University
Shred It
Sprint
St. Cloud State University
St. Croix Boat & Packet
St. Croix Events
St. Croix Orthopedics
S1. Croix Recreation Co.
Stillwater Collision
Stillwater Gazette
Stillwater Farm Store
Stillwater Motors
Stillwater Towing
Streicher's
Superior Ford Inc.
T.A. Schifsky & Sons, Inc
Telemetry and Process Controls
Trans Union Minneapolis/St Paul Metro
Page 2
Billing thru May 6th
Misc. Equipment Repair Supplies
April SAC Report
Cell Phone
Grading Escrow Refund
Grading Escrow Refund
Term Life Insurance
Maintenance Manual
Intoxilyzer 5000 Recertification class
Spring Workshop
Misc. Equipment Repair Supplies
Supplimental Pages
Misc. Equipment Repair Supplies
Installation of Network Cabling
Cell Phone
Office supplies
Grading Escrow Refund
Misc. Parts
Reimburse Expenses
Billing for 03/01 to 04/30
Responder Jackets
Office supplies
Construction Bulletin Magazine Ad
Equipment Repair
Rental Skates
Classified Ad
Publications
Continuing Education Center/Diane Ward
Shredding
Telephone
Law Enforcement Classes
April Arena Billing
Fireworks for Lumber Jack Days
Variance
Fountain Repair Parts
Repair Squad Cars
Publications
Seed
Repairs to Parks Truck
Towing of vehicles
Supplies
2 Squad Cars
AC Fine Asphalt
Service to Radio
Employment Credit Report
i
.
7,914.58
97.81
19,899.00
44.03
1,500.00
1,500.00
1,315.20
25.03
90.00
10.00
260.58
1,644.79
23.78
2,843.00
617.80
167.54
9,000.00
371.05
5,287.69
1,091.62
5,209.00
662.24
109.08
78.90
7,346.52
183.35
164.01
139.00
709.20
94.75
1,534.00
36,715.00
5,000.00
500.00
416.42
593.00
188.35
342.13
356.96
159.76
149.58
42,644.00
332.83
125.00
86.17
.
.
. EXHIBIT" A" TO RESOLUTION #2005-106 Page 3
United Lubricants Blue Max Syn. Blend Grease 115.16
United Rentals Portable Cut-off Tool/Seed Blanket 494.43
Vance Brothers Crack Filler 2,152.62
Verison Cell Phone 210.16
Vermeer Sales and Service Capscrew 37.80
Viking Automatic Sprinkler Co. Sprinkler Inspection 858.64
Volunteer Firefighters' Benefit Assoc of MN Firefighters Insurance 1,237.00
Washington Co Office of County Recorder EasemenWacation 68.50
Wrap-N-Ship UPS Ground, Rich Lockren 416.84
Yocum Oil Co Oil/Gasoline 5,206.30
Zee Medical Service Misc. Medical Supplies 116.81
ADDENDUM TO BillS
Cingular Cell phone 26.37
Frank Madden & Associates Services through April 30th, 2005 643.16
Gopher State One Call Service for the month of April 1,035.70
Heritage Printing Stop Work Orders & Do Not Enter Signs 368.40
Holiday Gas 38.67
League of MN Cities Deductible 500.00
. Met Council Evn Services Wastewater Service for June 95,113.57
MN Dept of Admin Intertechnologies Group Wide Area Network Invoice 140.83
Orrin Thompson Homes Grading Escrow Refund 1,500.00
Owest Phone Service 779.00
Stillwater Gazette Publications 14.18
Stillwater Township Street Maintenance Project 11,486.50
St. Croix Events Fireworks for Lumber Jack Days 5,000.00
Valley Trophy Inc. Walnut Plaque 73.27
Wash Co. License Center Title/Register Vehicle for Public Works 1,307.22
Xcel Electricity/Gas 184.49
TOTAL 425,885.67
Adopted by the City Council this
17th Day of May, 2005
.
.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2005-106
.
Ace Hardware
Action Rental
Advanced Sportswear
Ancom Communications
Ancom Technical Center
Appletree Institute
Aspen Mills
AT&T
Ballistik Hockey Inc.
Buberl Black Dirt, Inc.
Carquest
Cartridge World
Clark, Luann
Coordinated Business
Cole Papers
Construction 70 Inc
Cub
Delta Dental
Delta Gloves
Denny Hecker auto connection
Derrick Construction Co., Inc
Donald Salverda & Associates
Emergency Apparatus
Emergency Automotive
Fred's Tire
G&K
Greeder Electric
Heritage Printing
Hi-Tech Signs, Inc.
Jay Bros., Inc
Jeff Holst Plumbing Contractor
Jefferson Fire & Safety
Johnny's TV
IKON Office Supplies
Imagineering
Industrial/Organization Solutions, Inc.
Ice Skating Institute
International Code Council
J. H. Larson
Johnson Controls
Johnson Radio Communications
Les Krongard
Larson Allen
Legren Homes
Linhoff, Thomas
.
Misc. Equipment Repair Supplies
Liquid Propane
T-Shirts/Fire Dept.
Mic, Antenna, Bracket, and Cable
Program Radios
Retiree/Cobra Health/Hospital Insurance
Shirts, Patches Sewn
Rec Center Cell Phone
Hockey Sticks
6 Yards Black Dirt
Misc. Equipment Repair Supplies
Refill Toner
Cleaning At Public Works
Copier Maintenance Contract
Supplies
Grading Escrow Refund
Water for Fire Dept
Dental Cobra
Rubber Gloves
Repair to Investigation Vehicle
Grading Escrow Refund
Planning of Dept. Head Retreat
Service Aerial 6112
Lights on New Squad Cars
Lug Nuts
Uniform Cleaning, Rugs, Towels, & Soap
Service to Lily Lake Tennis Courts & Field
Ice Show Programs
Banner
Stillwater Prison Wall
Service to Pioneer Parks Restrooms
Shipping for Bumper Gear
Blank DVD
Cannon Paper Deck
System Consulting
National Firefighter Selection Inventory - Form
Dues
Fire Code Inspection Guides
Supplies
HVAC Heat Exchanger Upgrade Balance
Crimp Connector
Equipment Repair
Progress Billing for Audit of Financials
Grading Escrow Refund
Expenses for the Fire Investigation Conference
217.70
202.36
811.25
104.90
1,160.50
28,011.75
144.39
88.23
72.38
63.90
999.76
179.96
140.00
310.65
50.52
9,750.00
40.00
104.83
52.45
304.00
1,500.00
2,496.00
3,985.27
3,376.71
12.74
2,601.57
170.00
885.55
140.00
40,476.65
1,240.00
6.92
6.38
1,491.00
50.00
115.00
325.00
54.99
135.33
20,168.00
13.90
315.00
15,000.00
1,500.00
341.76
EXHIBIT" A" TO RESOLUTION #2005-106
Magnuson Law Firm
Menards
Met Council
Metrocall
McDonald Home Building Collaboration
McDonald Homes, Inc
Mil Term Life Insurance
MN Dept. Of Transportation
MN Dept of Public Safety
MN Ice Arena Managers Assoc
MTI
Municipal Code Corp
Napa
Network Design
Nextel
Office Depo
Orrin Thompson Homes
Parts Associates
Peterson, Craig
Plant Health Associates
Public Safety Marketing
Quill
Reed Business Information
Reliance Electric Motors
Riedell Shoes Inc
Rivertown Newspaper Group
River Valley Printing
Rockhurst University
Shred It
Sprint
S1. Cloud State University
S1. Croix Boat & Packet
S1. Croix Events
S1. Croix Orthopedics
S1. Croix Recreation Co.
Stillwater Collision
Stillwater Gazette
Stillwater Farm Store
Stillwater Motors
Stillwater Towing
Streicher's
Superior Ford Inc.
T.A. Schifsky & Sons, Inc
Telemetry and Process Controls
Trans Union Minneapolis/St Paul Metro
Tri Stat Bobcat, Inc
Billing thru May 6th
Misc. Equipment Repair Supplies
April SAC Report
Cell Phone
Grading Escrow Refund
Grading Escrow Refund
Term Life Insurance
Maintenance Manual
Intoxilyzer 5000 Recertification class
Spring Workshop
Misc. Equipment Repair Supplies
Supplimental Pages
Misc. Equipment Repair Supplies
Installation of Network Cabling
Cell Phone
Office supplies
Grading Escrow Refund
Misc. Parts
Reimburse Expenses
Billing for 03/01 to 04/30
Responder Jackets
Office supplies
Construction Bulletin Magazine Ad
Equipment Repair
Rental Skates
Classified Ad
Publications
Continuing Education Center/Diane Ward
Shredding
Telephone
Law Enforcement Classes
April Arena Billing
Fireworks for Lumber Jack Days
Variance
Fountain Repair Parts
Repair Squad Cars
Publications
Seed
Repairs to Parks Truck
Towing of vehicles
Supplies
2 Squad Cars
AC Fine Asphalt
Service to Radio
Employment Credit Report
Headache Rack
Page 2
.
7,914.58
115.16
19,899.00
44.03
1,500.00
1,500.00
1,315.20
25.03
90.00
10.00
260.58
1,644.79
23.78
2,843.00
617.80
167.54
9,000.00
371.05
5,287.69
1,091.62
5,209.00
662.24
109.08
78.90
7,346.52
238.10
164.01
139.00
709.20
94.75
1,534.00
36,715.00
5,000.00
500.00
416.42
593.00
359.35
342.13
356.96
239.64
149.58
42,644.00
382.33
125.00
86.17
239.63
.
.
.
.
.
EXHIBIT" A" TO RESOLUTION #2005-106
United Lubricants
United Rentals
Vance Brothers
Verison
Vermeer Sales and Service
Viking Automatic Sprinkler Co.
Volunteer Firefighters' Benefit Assoc of MN
Washington Co Office of County Recorder
Wrap-N-Ship
Yocum Oil Co
Zee Medical Service
Blue Max Syn. Blend Grease
Portable Cut-off Tool/Seed Blanket
Crack Filler
Cell Phone
Capscrew
Sprinkler Inspection
Firefighters Insurance
Easement/Vacation
UPS Ground, Rich Lockren
Oil/Gasoline
Misc. Medical Supplies
Page 3
115.16
494.43
2,152.62
210.16
37.80
858.64
1,237.00
68.50
416.84
5,206.30
116.81
'183/14/2885 8:32
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MEMO
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DATE:
TO:
FROM:
RE:
5/11/2005
MAYOR & CITY COUNCIL
DIANE WARD, CITY CLERK
ROSE HOLMAN, MIS SPECIALIST
IMAGING SYSTEM
BACKGROUND:
.
On February 1, 2000, an imaging software program and scanning hardware was
purchased from MidAmerica Business Systems to start scanning documents for digital
document retention and have the ability for all departments to look up information such as
recorded documents, minutes, ordinance, resolutions, etc. Since that time the imaging
software program has changed three times due to company buyouts and another major
upgrade is expected this summer. Each time the software has changed it meant relearning the
software and has delayed the retention process. Since the system and software was
purchased, the maintenance agreement has gone from approximately $2,000 per year to
$8,100 per year and we feel that the maintenance agreement and technical/training support is
not worth the cost. We have checked with other cities that have used this software and found
that most of them are changing to Laserfiche because of the maintenance agreement costs
and because it was not easy to use for the end user, therefore their staff had a difficult time
using the program. We have found the same to be true for our staff.
DISCUSSION;
We have reviewed the Laserfiche product, which is Windows based, and has many
features that are easy to use at the scanning portion of the process and the retrieval process
by the end users. It has easier search, navigation, scanning, and administration features. It
will also integrate with our Office software and has timesaving features for the retention of
electronic files. All of these features are a huge improvement over our current system. The
Laserfiche system also allows for security measures.
The cost of the Laserfiche product, five concurrent licenses, and maintenance
agreement is approximately $15,500, which would include the software, installation and
training, maintenance for one year and conversion of images from our current system. The
annual maintenance agreement is $1,878.00 compared to MidAmerica's annual cost of
$8,185.
.
This item was not budgeted item for 2005, however, we have spoken with the Finance
Director and she will transfer the $8500 that was budgeted under maintenance agreements for
our current system and $750 left from the Data Retention budget into Capital Outlay. There is
approximately $1800 to $2000 available in the MIS Capital Outlay that could be allocated
toward this project and the Finance Director said that there is other money available to cover
the rest of the costs.
RECOMMENDATION:
.
We recommend the purchase of the Laserfiche system because it would provide:
· Increased productivity in the retention process
· Overall cost savings (within two years the maintenance agreement costs with
MidAmerica would pay for this system)
· Integration with our current Office software
· Easier of use by all users/administrators and end users of the product.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion authorizing the
purchase of the proposed system.
ATTACHMENT
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Document Imaging Information
prepared for
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Value Added Reseller of:
OIl
Table of Contents
Exec u tiv e Su m m a ry .... ........... ...... .......... ....... ............................... ................................... ...... .................... ................... I
Cities Digital Solutions I ne. Company Baekgrou nd .................................................................................................2
La ser Fieh e Bae kgrou n d.............. ....... .... ........ .......... ........... ........ ....................................... ................ .........................2
Project Tea m 0 rga n izati on ............. ............... .............................................................. ....... ................. ......... .............3
Dese ri pI ion of Proposed So lution . ............. .............. .................................................. ....... ................. ................. ........3
La se rfi e h e S ys t em] n t e rf ace.................................................................... ....................................................................3
System Ov erv iew .......... ........ ...... .... .................... ....... .................................................... .................... ........ ...................5
Com mon and Re lation a I Dat a base..... ................................. ......................................... .............................. ..............11
Data base & N etwo rk En vi ron m ent ........... ............. .................................................................................................. ] 2
Lase rFiehe Server ......... .................... .... ............... ...................................... .................... ......... .... ........................... .... 12
S tor age.................................. ......................... ....................... ......................... ........ ..................................................... ] 3
] n t e rf ace Req u i re men t s............................................. ......... ....... ....... ............ .......... ...... ............................................. ] 4
Syst e m Perform a n ee ............................................................ ....................... ............................................................... ] 4
] n form a lio n ] n put ............ .................. ..................................................................................................... ................... ] 5
In form a tion Output .............. ......... .......... ................. ...................................................................................... ...........15
Seeu rity and Au d it ...... .......................... ............. ....................... .............................................................. ........ ........... ] 5
Tra in i n g PIa n .............. .... .................................... ................................. .......................................................... ............17
Fun et ion a I Req u i re men t s ........................................... ....................... ...................................................... ................. .18
Doell m en tat ion......................................................................... ....................... .............................................. ............. ] 8
P ri e e Quo t e ............................................................................................................................................................... ..20
Acceptance Pa ge ........... ....................................... .............................................................................. ..... ........ ..... ......21
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Executive Summa
This proposal is prepared in response to the needs expressed by City of Stillwater.
Cities Digital Solutions is submitting this proposal for consideration on this project.
Cities Digital is a company that is solely dedicated to document imaging and document
management solutions. As one of the only companies to be so focused, clients can be
assured that Cities Digital has the depth of experience necessary to provide a total
solution.
The LaserFiche document imaging solution is a client-server based application. The
server component uses Microsoft SOL as its back-end database. Both LaserFiche's
server component and SOL run on either the same server or different servers.
Documents will be scanned into TIFF Group-4 graphic images then stored in the
LaserFiche database with indexing information for retrieval. The proposed system is
comprised of full user and retrieval licenses. A full user license allows scanning,
creating documents and folders, retrieving, searching, viewing, printing and email
functions. A retrieval license allows retrieving, searching, viewing, printing and email
functions.
Documents that are scanned into the system can then be made fully text searchable.
Records may be searched for any text that is contained within the document.
Additionally, documents may be retrieved by key words that are assigned to the
document such as SSN, Date, Scan Date, Account Manager, etc.
Security may be assigned at the user, folder and file level to maintain appropriate rights
over documents. A single database will be used, and separate departmental folders will
be assigned similar to the existing filing system. Employees can also redact, or black-
out, private information through the LaserFiche system.
The database will be stored on the server designated for LaserFiche. All images and
indexing information may be stored on the server with a tape backup or RAID. The
LaserFiche database may be broken up into volumes to manage retention schedules as
well as rotate out some documents for archiving. For long-term storage and archiving it
is recommended that the database be stored on non-magnetic media such as CD-R,
WORM (optical media) or DVD discs to assure regulatory compliance.
1
..-...
.
Cities Digital Solutions Inc. Company Sac round
Cities Digital Solutions is a service bureau designed to provide easy and complete
services for conversion of paper records into digital files. As our customer base has
expanded, we have expanded our service and product offerings to include hardware
and software. In 2002 Compulink, an image management software company invited us
to begin selling the industry's premier imaging and records management software
LaserFiche.
Today Cities Digital Solutions is located just east of St. Paul, Minnesota. Equipped with
a service bureau and partnered with imaging software and hardware providers, Cities
Digital Solutions has the ability to provide high quality end-to-end document imaging
and management solutions and services. We are dedicated to providing a total solution
for our clients and becoming their one source for digital imaging needs.
LaserFiche Sac round1
Since 1987, LaserFiche Document Imaging has led the industry in offering smart,
flexible, and easily integrated document management solutions for a broad range of
business and government needs. As the core strength of Compulink Management
Center, Inc., LaserFiche Document Imaging software turns existing PC hardware into
robust search and retrieval databases that can be easily scaled from the single user, to
the large corporate network.
.
LaserFiche builds on the advantages of paper documents, rather than abandoning
paper altogether. Documents are scanned page for page, and a high-resolution
photocopy is retained online. Files can still be printed, exchanged, stored, and retrieved,
but these functions are just the beginning. LaserFiche adds an enormous capability
advantage by giving document pages active content.
LaserFiche uses advanced OCR technology to produce ASCII text from scanned
documents. Producing text with OCR unlocks the contents of your archives by allowing
full-text searches as well as template field and name searches. ASCII text is an
industry-standard format that is universally "understood" by PCs. It allows easy data
migration from one storage medium to another and guarantees the future readability of
your documents despite evolving technology.
With LaserFiche, you retain the flexibility and portability of your paper documents, while
adding the enormous benefit of digital storage. LaserFiche allows you to search
thousands, even millions, of documents for file name, folder name, assigned fields, or
any word on a page.
Currently, most documents are on paper, microfiche or microfilm and kept in filing
cabinets or storage boxes, generating a physical barrier that restricts their access.
LaserFiche is designed to solve the basic human problem of finding stored information.
Studies have shown that a typical professional worker spends thirty minutes to two
1 As reported on www.laserfiche.com.
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hours a day just searching for documents, taking away from time available to actually
make use of the information. LaserFiche solves this problem by drastically simplifying
the filing process and providing a means to rapidly search, retrieve and share all
documents contained within the system.
Project Team Organization
Project Manaaer
Patrick Welsch
Main Responsibilities:
· Analyzing current systems
· Designing solution and developing strategy for implementation
· Ensuring adherence to strategy and smooth transition
· Maintaining systems during and after initial implementation
Experience:
· Scanned over 3 million pages since 2001
· LaserFiche Value Added Reseller of the Month, February 2003
· Qualified for top performing LaserFiche Winner's Circle
· Designed and implemented document imaging solutions for organizations
ranging from 1 to 2,000 users
· Developed LaserFiche training handbook exclusively for CDS clients
Trainer
Jessica Welsch
Technical Support. Staffed ProQrammer
Charles Braden
Description of Pro
Solution
Laserfiche
Interface
Easv Search Features
Mix and match
criteria or
searching
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1. Full Text Search (OCR)
2. Document Name Search
3. Index Field(s) Search
4. Folder Search
5. Record Set Search
6. Sticky Note Search
7. Date Range Search
8. Document Relationship Search
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Easv Naviqation Features
· Big, easy to read buttons
· Pan and zoom
· Apply sticky notes
· Redaction for security
· Print & email documents
· Create your own anotation stamps
~At"
.
Intuitive file folder layout makes
browsing for files easy.
File folder structure can be
designed to mimic existing filing
methods. File folders for each
address can be created utilizing
Universal Address or PID numbers.
This reduces indexing, and sets a
standard for methodical storage.
Prey.
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· Image Identification
· Image Processing
· Image Preview
· Batch Editing
· Document Review
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· User Integration w/ AD
· Template and Indexing Control
· Volume & Record Set Mgmt.
· Relationship Control
· Auditing & Reporting
· Connection Mgmt.
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Overview
LaserFiche United Server
LaserFiche is a client-server based application. The LaserFiche server responds to all
client requests and manages the database and document repository. The LaserFiche
Server was developed and tuned for the MS SOL Server 2000 or Oracle 9i / 10g
database platform and a majority of the application logic resides in the database as
5
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.
stored procedures to provide superior performance and scalability. All documents and
text are stored as non-proprietary TIFF images with Group IV compression and ASCII
text. In order to guarantee document and database integrity, clients do not access the
database or documents directly. Clients make a request through the LaserFiche Server
and the Server returns a copy of the requested document.
The Server database utilized by LaserFiche is fully UDA compliant and can be
configured to share information with other databases using ODBC, ADO, OLEDB, XML
or flat text files. As a supplement to the technical documentation provided with the
LaserFiche Integrator's Toolkit, LaserFiche provides a detailed database table map that
groups tables according to functionality, identifies the links between tables and lists the
numerical constant used by the system. Additionally, LaserFiche supports the creation
of custom database routines to extend the functionality of the system.
LaserFiche leverages n-tier architecture to deliver maximum extensibility across the
enterprise with distinct client, business logic, data and document layers. Document
storage can be handled by any network connected storage media, including highly
scalable Storage Area Networks, while the database layer can be distributed across
multiple SOL Server machines. Client access is through either the standard network
client or the Web-based thin client. LaserFiche was designed utilizing the concepts of
an open, scalable architecture and non-proprietary file formats to guarantee future
accessibility and compatibility. Overall n-tier design provides the flexibility of distinct
business logic, data and document layers. Furthermore, LaserFiche Server was
designed to minimize network traffic, control access and to provide superior
performance in an enterprise-wide implementation.
.
The LaserFiche Client, which manages the user interface, passes only information
requests to the server and the server returns only requested information to the client.
Because all archived documents are stored as single page TIFF images, the amount of
information that is pa.s.sed between client and server is limited to approximately 50k at a
time. This protects networks from being overloaded by concurrent requests for very
large documents. Additionally, only the server has access to the database and
document repository and returns copies of requested documents to eliminate the
possibility of document corruption. Every document stored within LaserFiche can be
indexed by its full-text content as well as by a user defined index template. LaserFiche
utilizes an intuitive nested folder structure that allows users to organize content in any
manner they choose regardless of document type or index template. The LaserFiche
folder structure mimics that of Windows Explorer, making it simple to use with very little
training as well as being flexible enough to recreate any filing schema already
established for paper documents.
LaserFiche Server controls access to information based on the security profile of users
and groups. LaserFiche's security system provides for system feature rights that govern
users' global access to system functions, including viewing annotations, and object
rights to specific documents or folders. The flexibility of this arrangement allows
department heads to establish and maintain rights for their individual departments. It is
not necessary for IT to administer complex security LaserFiche United Capabilities and e
Functional Specifications protocols for multiple departments. Administrators can specify
6
.
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exactly what each user can do with any document in the system. Furthermore, by
allowing for the inheritance of rights through user groups and parent folders, the
administrator can greatly simplify the task of assigning rights. Administrators can also
use redactions to keep specific information
confidential.
The LaserFiche Server and MS SOL or Oracle server Database can be installed on the
same machine, or can be configured on separate machines including a Unix box.
Specifications for the LaserFiche Server are as follows:
· Server Running Windows NT SP5, 2000 Server, 2003 Server, Unix (Oracle)
· MS SOL Server 2000 RDBMS, properly licensed
· 1-10 concurrent users: PIli 1.0GHz Processor, 256MB RAM
· 10-25 concurrent users: P11I1.0GHz Processor, 512MB RAM
· 25-50 concurrent users: Dual Pili 1.0GHz Processors, 512MB
RAM
· 50-100 concurrent users Dual PII/1.0GHz Processors, 1GB RAM
· 100-200 concurrent users Depending on workload, may require 3rd
or 4th processor, or Intel Xeon processors to take advantage of the
L2 cache
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Storage:
Minimum: RAID 5 array for both document repository and database.
Recommended: RAID 5 array for images and mirrored drives for database. RAID 5 is
recommended for the image repository because images are typically retrieved
sequentially and the sequential access of RAID 5 drives offers very fast retrieval times
and provides redundancy in the case of a drive failure. Database access, on the other
hand, is random and mirrored drives provide twice the seek capacity for random access.
Full User License
LaserFiche provides a concurrent licensing structure. The LaserFiche Full User Client is
a 'read-write' license. The Full User Client provides a single interface for all document
capture, processing, organization, management and retrieval functions, including;
scanning, emailing documents, importing electronic files, OCR, indexing, retention
schedule management, security, annotations and full text, database and combination
searches.
Both LaserFiche Clients present an intuitive nested file folder structure that allows
organizations to recreate their existing filing system electronically. Additionally, if
desired, the entire contents of an organization's file server can be dragged and dropped
into LaserFiche. This will significantly reduce the learning curve because the document
management system will be organized in the same manner that users are currently
used to locating documents.
The specifications for the LaserFiche Client is as follows:
· Workstations running Windows 98, ME, NT (SP 5 or higher) 2000 or XP
e · Pentium II processor 400MHz or higher, 100MB Hard Disk space
7
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. TCP/IP
Scanning Stations: 128MB RAM minimUm, 256MB RAM recommended, 17-ubcg
monitor minimum, 19-inch monitor recommended, SCSI card or USB 2.0 for scanner
Retrieval User License
The LaserFiche Retrieval User Client is a read-only license. The Retrieval User Client
has the same search ability the Full User has but can not import files, scan or manage
record sets. The Retrieval User License is well purposed for the casual viewer, or web
user.
The specifications for the LaserFiche Client is as follows:
· Workstations running Windows 98, ME, NT (SP 5 or higher) 2000 or XP
· Pentium II processor 400MHz or higher, 100MB Hard Disk space
. TCP/IP
Retrieval Stations: 64MB RAM minimum, 128MB RAM recommended, 17-inch monitor
recommended
E-Mail
The LaserFiche Client application uses the email plug-in to send documents from the
LaserFiche database via email. Documents can be sent in a number of graphical
formats including PDF, TIFF, JPG, PCX etc. The email plug-in is MAPI compliant, .
allowing use by most any email application such as Outlook, Outlook Express or
Groupwise. Multiple documents and partial documents can be sent via email. All
LaserFiche clients, Full and Retrieval, have to be matched with a copy of the email plug-
In.
Snapshot
The LaserFiche Snapshot plug-in is used to import electronic documents such as Word,
Excel and Email and make them fully text searchable along with the rest of scanned
documents in the LaserFiche database. Snapshot is also as a printer driver to generate
digital images of records printable from any windows application. This effectively allows
users to bypass the paper printing of documents and forms by sending document
images directly to Laserfiche. Users have the option of titling and filling template cards
at the time of snapshotting. Users also have the option of sending their 'snapshotted'
document directly to a chosen folder within LaserFiche without ever opening the
application. All LaserFiche Full User Clients have to be matched with a copy of the
Snapshot plug-in.
WebLink
LaserFiche WebLink provides read-only thin client access to a LaserFiche document
management system for organizations wishing to deploy the system enterprise-wide
without the need to install and maintain client side applications. The WebLink Server
manages user requests to the LaserFiche Server and renders images on demand
based on the requesting user's security profile. Users can access LaserFiche through
WebLink using standard web browsers. Because WebLink does not utilize proprietary .
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plug-ins, the browsing experience is the same regardless of the operating system or
web browser used. The WebLink Server receives client requests and passes them on to
the LaserFiche server. Because WebLink users act as clients to the LaserFiche system,
user names and security profiles are the same as if they were configured for network
clients. Additionally, WebLink users pull from the same license pool as network based
retrieval clients (WebLink can be configured to allow only a specified number of
concurrent connections) so administration of Web-based users is transparent. To allow
organizations to provide access to a large number
of Web-based users, WebLink sets a session-based cookie that expires after 15
minutes (configurable) of inactivity to free up concurrent user licenses.
.
· LaserFiche WebLink communicates with the LaserFiche Server through a group of
COM objects called the WebLink Objects. The WebLink objects are documented as
part of the WebLink technical documentation, providing a free, web-based API.
· The WebLink Objects can be used to integrate or imbed any of the functionality
provided by WebLink into any web-based application. WebLink uses active server
pages to dynamically create the content of the displayed web pages. Organizations
can customize the layout of WebLink, or embed the functionality of WebLink in other
web-based applications by creating their own ASPs.
· WebLink uses a single cascading style sheet (CSS) to present content in a uniform
manner. Organizations can customize the look of WebLink by simply modifying the
style sheet.
System Requirements:
LaserFiche WebLink
CPU: Pentium 200 MHz processor or faster
Memory: 64 MB RAM
Communications: TCP/IP
Operating system: Windows NT/2000
Note: These hardware requirements may fluctuate based on the number of users
logged into the server and the web server used. If you expect to have multiple
simultaneous connections to your LaserFiche WebLink server, we encourage you to
configure it with a faster CPU and/or add more RAM.
3rd Party Web Server
Requires Windows NT Server 4.x
(must be the same machine as LaserFiche
WebLink)
CPU: Pentium 120 MHz (or higher)
Memory: Minimum 40 MB RAM
.
Quick Fields
Quick Fields is the cornerstone of LaserFiche's advanced batch processing and
automated indexing tools. The base QuickFields application is required to add other
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OuickFields modules such as Zone OCR, Barcode, Real Time Lookup, Document
Classification and Bates Stamping.
The base OuickFields product has advanced image processing tools such as Border
Padding, Crop, Deskew, Despeckle, Grow, Invert, Isolated Despeckle, Line Removal,
Resize, Rotate and Smooth. Image processing tools ensure that images created by a
scanner or MFP are optimized to maximum image quality and minimum storage size.
Additionally, QuickFields enables end users to quickly review and index documents via
a slide show or zoomed assistance. Once documents have been indexed, QuickFields
has the ability to file documents automatically using a technology known as name and
path parsing.
QuickFields maximizes existing bandwidth by optionally setting a timer for the transfer
of processed documents. Records can be sent to the LaserFiche database and filed on
off hours to minimize network traffic.
Pattern Matchinq
The Pattern Matching plug-in is a very powerful tool for extracting data from varying
processesin Quick Fields. In particular, it can be used with Zone OCR to produce very
powerful results.
Pattern Matching assists other Laserfiche tools with accuracy and data extraction. With .
the use of Pattern Matching, Quickfields can be asked to pickup data from any location
on a document but only after it has identified a specific string of characters. It can also
be asked to eliminate erroneous characters from a data string.
Real Time Lookup
Real Time Lookup uses Windows ODBC to access any data source available. The
Lookup imports indexing values from existing external databases with common index
keys. When a common index key matches a field in QuickFields, and in an external
database, all other indexing values can be imported into the template fields of each
document.
The Lookup can also be used to for manual data entry. When processing documents a
user may key from the document, triggering a real time lookup to outside databases,
filling in needed fields.
ScanConnect
LaserFiche ScanConnect contains the ISIS drivers for many document scanners.
ScanConnect increases the variety of scanners supported by LaserFiche and helps
ensure that you have a supported scanner with which to scan documents into a
LaserFiche repository.
Zone OCR
Zone OCR allows users to read text-based information from form-based documents and
enter the data into template fields. Information such as name, date, SSN may be read e
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off of a form and then automatically entered into an index field as a search field. Zone-
OCR also allows users to scan hundreds of copies of the same type of document in a
batch. Zone-OCR will identify the beginning and the end of each document, separate
the individual documents and automatically file them in the proper folders.
LaserFiche Software Assurance Plan (LSAP)
LaserFiche Annual Maintenance is provided by Cities Digital Solutions and the
LaserFiche Software Assurance Plan (LSAP). The first 30 days of support are free.
Cities Digital Solutions is your first line of support with same day response. Our support
coverage times are Sam to 5pm Central Time locally.
The LaserFiche Software Assurance Plan (LSAP) includes:
· Cities Digital Solutions is your first line of support for all software and technical issues
· Twenty-four hour access to the LaserFiche FTP Site
· Current published technical bulletins and newsletters
· The latest release of your copy of LaserFiche
. Access to the LaserFiche User's Support Site, support.laserfiche.com
· Remote access from Cities Digital Support for immediate assistance.
.
Telephone Hotline support with next business day response, usually within 3 hours.
This is renewed annually. Cities Digital Solutions support coverage times are Sam to
5pm Central Time. LaserFiche support coverage times are Sam to Spm Central Time.
Common and Relational Database
LaserFiche is optimized upon and communicates natively with the Microsoft SOL
database platform. The majority of the application logic is located within SOL Server as
stored procedures to allow for superior platform scalability. LaserFiche publishes its
database schema as a supplement to the technical documentation. This information
includes table descriptions, keys and key relationships, field types and numerical field
constant values. Data stored within LaserFiche can be accessed through the COM
objects provided with the LaserFiche Integrator's Toolkit or directly through SOL Server
tables themselves. SOL Server can interoperate with a wide variety of third-party
database engines. It is possible for the LaserFiche database to import or export data
into an existing heterogeneous database network. Database functionality can be
extended thought the writing of custom triggers or by writing custom integration modules
that access SOL Server using OLE DB, ADO or ODBC.
Technology (Web, Client/Server...)
.
N-tier Architecture: LaserFiche leverages n-tier architecture to allow organizations to
scale the database and document repositories independently. The database layer can
be distributed across multiple SOL Server machines, while document storage can be
handled by any network-connected storage media, including highly scalable Storage
Area Networks. Client access is through either the standard network client or the Web-
based thin client.
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SOL Database Architecture: The majority of the LaserFiche application logic resides
within the database as stored procedures to leverage the performance and scalability
inherent with MS SOL Server.
LaserFiche Server: The LaserFiche Server acts as a load balancer, interpreting client
requests and returning information with minimal impact on the network. LaserFiche
server monitors concurrent users and manages the security profile of each user or
group of users.
Database & Network Environment
LaserFiche Client:
The LaserFiche Client provides a single interface for all document capture, processing,
organization, management and retrieval functions, including; scanning, OCR, indexing,
retention schedule management, security, annotations and full text, database and
combination searches. The LaserFiche Client presents an intuitive nested file folder
structure that allows organizations to recreate their existing filing system electronically.
Additionally, if desired, the contents and file structure of the shared network drive
currently made available to users by the Washington State Parks and Recreation
Commission can be recreated in LaserFiche by simply dragging and dropping it into
LaserFiche. This will significantly reduce the learning curve because the document
management system will be organized in the same manner that users are currently
used to locating documents. .
The specifications for the LaserFiche Client are as follows:
I Component Specifications I
Workstations Running Windows 95, 98, ME, NT (SP 5 or
hiqher) 2000 or XP
Processor/Storage Pentium II processor 400MHz or higher,
100MB Hard Disk space
Network Protocol
TCP/IP
Retrieval Stations
64MB RAM mInimUm, 128MB RAM
recommended, 17" monitor recommended
128MB RAM minimum, 256MB RAM
recommended, 19" monitor recommended,
SCSI card for scanner
Scanning Stations
LaserFiche Server
LaserFiche Server is a multi-threading application that runs as a service on Windows
NT or Windows 2000 servers. LaserFiche Server acts as a gatekeeper to the database
and document repository, interpreting and processing client requests and returning the
results while protecting information assets from document corruption and unauthorized
access. LaserFiche Server is an extremely efficient and robust application that creates
.
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a very small network footprint yet can scale to support thousands of simultaneous users
and multiple databases and information repositories.
.
LaserFiche was designed utilizing the concepts of an open, scalable architecture and
non-proprietary file formats to guarantee future accessibility and compatibility. Overall n-
tier design provides the flexibility of distinct business logic, data and document layers.
Furthermore, LaserFiche Server was designed to minimize network traffic, control
access and to provide superior performance in an enterprise-wide implementation. The
LaserFiche Client, which manages the user interface, passes only information requests
to the server and the server returns only requested information to the client. Because all
archived documents are stored as single page TIFF images, the amount of information
that is passed between client and server is limited to approximately 50k at a time. This
protects networks from being overloaded by concurrent requests for very large
documents. Additionally, only the server has access to the database and document
repository and returns copies of requested documents to eliminate the possibility of
document corruption. Every document stored within LaserFiche can be indexed by its
full-text content as well as by a user defined index template. LaserFiche utilizes an
intuitive nested folder structure that allows users to organize content in any manner they
choose regardless of document type or index template. The LaserFiche folder structure
mimics that of Windows Explorer, making it simple to use with very little training as well
as being flexible enough to recreate any filing schema already established for paper
documents.
LaserFiche Server controls access to information based on the security profile of users
and groups. LaserFiche's security system provides for system "feature rights" that
govern users' global access to system functions, including viewing annotations, and
"object rights" to specific documents or folders. The flexibility of this arrangement allows
department heads to establish and maintain rights for their individual departments. It is
not necessary for IT to administer complex security
I Concurrent users
11-10
110-25
I 25-50
I 50-100
100-200
I Server
1 P1I11.0GHz Processor, 256MB RAM
I P11/1.0GHz Processor, 512MB RAM
I Dual P11/1.0GHz Processors, 512MB RAM
Dual P1111.0GHz Processors, 1GB RAM
Depending on workload, may require 3rd or 4th processor, or Intel
Xeon processors to take advantage of the L2 cache
.
Storage
~, .- . ~'<~~""-"----" ""''-'''''<-~,=w...<=.~"^w_.",.''_Y'''_'
Minimum: RAID 5 array for both document repository and database.
Recommended: RAID 5 array for images and mirrored drives for database. RAID 5 is
recommended for the image repository because images are typically retrieved
sequentially and the sequential access of RAID 5 drives offers very fast retrieval times
and provides redundancy in the case of a drive failure. Database access, on the other
hand, is random and mirrored drives provide twice the seek capacity for random access.
13
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Interface Requirements
LaserFiche was designed to minimize the impact of document management on existing
network infrastructures. All imaged documents are stored as single page TIFF images,
so the maximum network bandwidth required is 50k for letter sized documents and
150K for large format drawings regardless of the number of pages in the document.
Additionally, LaserFiche utilizes TCP/IP for communication between client and server.
Additionally, with LaserFiche WebLink, organizations can instantly provide access to
their LaserFiche document repositories through any web browser. WebLink users are
simply clients to the LaserFiche system, so there is no separate process for making
documents available through the intraneUlnternet. Additionally, WebLink clients are
subject to the same security profiles as traditional network clients.
As mentioned earlier, the MS SOL Server database utilized by LaserFiche is fully UDA
compliant and can share information with other databases using ODBC, ADO, OLE DB,
XML and flat text files. As both MS Access 2000 and MS SOL Server 2000 use ADO as
their native communication protocol, integration is seamless. Additionally, using the
Data Transformations Services (DTS) of MS SOL Enterprise manager, workflows can
be configured to automatically transfer information between LaserFiche and MS Access
2000 databases.
Performance
Fast response time, i.e. 70% of transactions less network than 1 second, less than
2 seconds, 100% less than 10 seconds. Response time is more a factor of available
bandwidth and server performance. Considering the recommended server and
assuming no network congestion, moving from page to page should take less than 1
second, template searches should take 2-3 seconds and other searches should take
less than 10 seconds.
.
Reasonable response times for retrieving, viewing, editing and creating documents.
Discussion of how these functions will be impacted by:
· Number of documents in the repository: As long as the system hardware is configured
appropriately, response times for template (database) searches should be minimally
affected by the number of documents in the repository. Full text search response
times generally increase by a factor of 2 as the repository size increases by a factor
of 10. Full text search response times can be minimized by specifying a search
location or performing a full text search in combination with a template search.
· Number of users on the system: As long as the system hardware is configured
correctly, response times will not be affected by the number of users on the system.
· Bandwidth, LAN and WAN: LaserFiche has been designed to minimize the bandwidth
necessary to provide maximum performance. Searches, search results and
document results are passed between the LaserFiche Client and Server as ASCII
text. Documents are stored by LaserFiche as single page TIFF images, and the
Server only returns a single page at a time.
· File type (i.e., image files vs. Word documents): Because imaged files are stored as
single page TIFF images, retrieving images provides the best response times.
.
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Because Electronic documents (MS Office 2000) requires the complete download of
the file, response times can vary according to available bandwidth. Response times
would be similar to opening a file from a shared network directory.
· Client configuration (hardware and applications): The only processes that are
resource intensive on the client side are scanning and OCR.
· Thin client vs. Windows client: If thin client access is being deployed using Citrix or
Terminal Server, scanning and OCR is inefficient. For web-based deployment,
LaserFiche maximizes available bandwidth by using Active Server Pages and
Dynamic HTML to eliminate the need to download ActiveX controls. Additionally,
LaserFiche WebLink renders TIFF images as PNG images on the fly,
which reduces file size by a factor of 10.
Information In
Paper documents may be scanned with a scanner or some newer copiers that support
scanning to image. Any type of document or digital file may be imported, or stored in the
LaserFiche database. This includes maps, plans, photos, videos, audio files and
electronic documents.
Electronic files can be imported into the LaserFiche database by dragging and dropping
the file into the program. Electronic files can be converted to permanent storage by
printing to Snapshot. This will provide a means of permanent storage for your electronic
. files such as Word, Excel and Power Point files.
Information
Documents are able to be printed with individual pages or in entirety. Documents may
be printed with or without annotations or redactions applied in the database. Multiple
users will also be able to print the same document concurrently. Documents within the
database may be faxed, or emailed internally or externally using the MAPI-compliant
email plug-in.
Documents may be exported using the "export" feature, or using the "briefcase" feature
to select groups of documents. Information may also be rotated out of the database
using the volumes feature. Volumes may be stored on CD-R or removable media for
archiving sections of the database.
Secu and Audit
The proposed system includes user and group level security. This built-in security will
allow City of Stillwater to protect confidential documents at the folder, document, word
and annotation levels for both internal and internet access. In addition the system will be
able to control the actions a user can perform on a document. Security may be assigned
using groups and inherited rights.
e
15
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System Security
The LaserFiche system creates a complete separate security system different than the
network security. Once the security has been established, each user can only access
the LaserFiche System by
entering their unique user name
and password. Once logged onto
the system, each document that
the user scans will be named
according to the user name,
document 10, and date (along
with other auto-naming features
that LaserFiche provides). The
LaserFiche security system
allows the System Administrator
to create various users and
groups within the document
imaging system and administer
their rights through a simple
Windows user interface. Access
to sensitive documents can also
be restricted by viewer and
printing options.
Data Security Description. LaserFiche has a complete data security system. It is
completely separate from the Windows NT / 2000 security in that your network rights to
a file or directory have nothing to do with what a user can and cannot do with the same
file while using LaserFiche. LaserFiche's security has two kinds of rights: feature rights
and object rights. Feature rights control user access to the system as a whole. Object
rights govern your access to an "object," i.e., a folder or document. If the object is a
TEsrusm Properlil!5 , 1118
Audl!.inQ
Assigned feature rights,
-.; Import
-;; Search
'c,; Pnnt
-.; Export
! \i Edit Te"t
'1' ;~ Move Object
- -.,I Process
^
"
Ass';lned privt~s:
M...nage Tr\J$lees
M~ge volumes
Mana';I" t1etadata
t~.......age Entry Acce<<
;; Reeords MaMgemel1t
Manage Connect"Jf1S
View Audit Records
OK
1I Ci>f)(e1 I
Help
16
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folder, rights to any folder or document within that folder are passed on or "inherited"
from the original "parent" folder. The system has supervisors, users, and user groups.
Supervisors all have unrestricted rights. Users belonging to a group inherit all the rights
and restrictions of the group. If exceptions are needed, however, system administrator
can reassign rights and restrictions given by inheritance.
The system administrator can specify exactly what each user can do with each
document. However, by using the inheritance of rights, he can greatly simplify the
process of assigning rights and restrictions.
Training Plan
Implementation Consulting
This training is included and highly recommended. It involves assisting those
responsible for the record management functions develop strategies for translating
existing paper filing and indexing structures into their electronic form. Electronic filing is
different from paper filing, and records managers need to take the differences into
account in setting up their systems.
End User Training
This involves teaching end users the mechanics of the system. This training will be
conducted at your site for one day. The amount of training necessary will depend on
their level of familiarity with Windows applications. Our experience has shown us that
most users can become proficient in a short time period, provided that the class size is
limited to no more than 10 individuals and those participants are free from interruption
due to phone calls and other day-to-day business.
Technical Administrative Instructions
LaserFiche provides an Installation Guide, which will be included with the server
software that details the step by step procedures to proper software installation. In
addition, a System Administration Guide is included to direct you on the procedural
requirements and features of the proposed software. The System Administration Guide
is shipped in hardcopy only. However, you could easily create an on-line version by
scanning it into The LaserFiche database.
User Manuals
LaserFiche provides detailed manuals to accompany the LaserFiche software and
individual guides for each one of the selected software plug-ins. These manuals include
a Getting Started Manual that details the necessary fundamental for LaserFiche
operation. Cities Digital Solutions also includes a User's Training Manual for the
LaserFiche Document Imaging Software.
17
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Functional Requirements
LaserFiche Server:
CPU: Pentium III 700 MHz processor or faster
Memory: 128 MB RAM recommended; add an additional 1 MB per concurrent
LaserFiche user.
Communications: TCPIIP
Operating system: Microsoft Windows NT (service pack 5 or higher) or Windows 2000
LaserFiche Client\Standalone:
CPU: Pentium II 400 MHz processor or faster
Memory: 64 MB RAM
Operating system: Microsoft Windows 98, Windows NT (service pack 5 or higher),
Windows 2000, or Windows XP
LaserFiche Standalone (additional requirement):
Web browser: Internet Explorer 5 or higher
Network protocol: TCP/IP or IPX/SPX
LaserFiche System Specifications
I Allowable Open Windows
I Folders And Documents
I Document Pages In System
I Folders Or Documents In A Folder
I Folder Nesting Levels
I Pages In A Document
I Pages In A Batch
I Folder Name
I Document Name
I Different Document Index Templates
Types Of Index Fields
Number Of Index Fields In An Index
Template
I Index Card Size
Image Storage Formats
Text Format
Documentation
Technical Administrative
LaserFiche provides an Installation Guide, which will be included with the server
software that details the step by step procedures to proper software installation. In
addition, a System Administration Guide is included to direct you on the procedural .
requirements and features of the proposed software. The System Administration Guide
LaserFiche Client (additional requirement):
Communications: TCP/IP
Web browser: Internet Explorer 4 or higher
I limited by client resources
1100 million total
100 million
20,000
1650
I 32,000
I 32,000
30 characters
30 characters
250
alphanumeric, integer, date
30
.
4000 bytes
I TIFF, JPEG
I ASCII
18
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~1.,Jl
is shipped in hardcopy only. However, you could easily create an on-line version by
scanning it into The LaserFiche database.
User Manuals
LaserFiche provides detailed manuals to accompany the LaserFiche software. These
manuals include a Getting Started Manual that details the necessary fundamental for
LaserFiche operation. The application software also includes a User's Guide for the
LaserFiche Document Imaging Software and individual guides for each one of the
selected software plug-ins. The User's Guide comes as both a paper manual and an on-
line Windows Help file that also serves as the context-sensitive help screens used in the
program. The content of the electronic and paper documentation is the same.
19
LFS30
I LFF
I LFR
I LFPS
I LFPM
I LFOF-1
\
I TECHNICAL SUPPORT and MAINTENANCE
I LFS3B Laserfiche Standard Server Annual Maintenance
I LFFB Laserfiche Basic Full User Annual Maintenance
Laserfiche Basic Retrieval User Annual
Maintenance
Laserfiche Snapshot Annual Maintenance
Laserfiche Email Plug-in Annual Maintenance
Price Quote
Part #
SOFTWARE
LFRB
I LFPSB
I LFPMB
I
I SERVICES
I
I
..1':..".
.
Description
Price Oty Total
6600.00 1 $6,600.00
550.00 3 $1,650.00
22000 2 $440.00
1100.00 3 $300.00
180.00 5 $400.00
1165.00 1 $165.00
$9,555.00
11320.00 1 1 $1,320.00
1110.00 31 $330.00
44.00 2 $88.00
20.00 3 $60.00
16.00 51 $80.00
$1,878.00
Laserfiche Standard Server (SOL) (Single
database)
Laserfiche Full User
Laserfiche Retrieval User
Laserfiche Snapshot
Laserfiche Email plug-in
Laserfiche Ouick Fields ScanConnect
I Installation
I Training
$500.00
$500.00
500
500
.
Annual Maintenance Sales Tax - based on 20% of total software.
State Sales Tax - 6.5%
$24.41
$621.08
Software
I LF97830 I Laserfiche Weblink I 7995.00 1 $7,995.00 I
1 LFCHK I Laserfiche Check Processing (OF,3,5, 14) 3980.00 1 $3,980.00
I LFS10 I Reduced cost by using MSDE vs. SOL (4350.00) 1 ($4,350.00)
I Support
1 LF97830UB Laserfiche Basic Weblink Annual Maintenance 1590.00 1 $1,590.00
I LFCHKB Laserfiche Check Processing Support 800.00 1 $800.00
I LFS1 B I Reduced support cost by using MSDE VS. SOL (870.00) I 1 ($870.00)
1 Hardware
Canon 2080C 40ipm color duplex scanner w/
DR-2080C ADF 645.00 1 $645.00
Canon 9080C 180ipm color duplex scanner,
DR-9080C 11x17" 6509.00 I $6,509.00
I Services I .
I I Conversion of 6 GB OTG to Laserfiche *est only* 2400.00 $2,400.00
20
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.~S,..
}\cc;eptance Page
The above quoted prices, specifications and conditions are satisfactory and are hereby
accepted. City of Stillwater authorizes Cities Digital Solutions Inc. or its representative
thereof to order the software and hardware as specified in the above quote dated April
25, 2005. Down payment of 60% of the cost of the solution is due upon acceptance and
final payment of remaining fees is due upon installation of the system.
Accepted by City of Stillwater
Date
Accepted by Cities Digital Solutions Inc.
Patrick Welsch, President
Date
21
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RESOLUTION 2005-107
RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED
PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER;
ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the
City) as follows:
1. Recitals.
a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax
Regulations (the Regulations) dealing with the issuance of bonds, all or a portion
of the proceeds of which are to be used to reimburse the City for project
expenditures made by the City prior to the time for the issuance of the bonds.
b. The Regulations generally require that the City make a prior declaration of its
official intent to reimburse itself for such prior expenditures out of the proceeds of
subsequently issued borrowing, that the borrowing occur and the reimbursement
allocation be made from the proceeds of such borrowing within one year of the
payment of the expenditure or, if longer, within one year of the date the project is
placed in service, and that the expenditure be a capital expenditure.
c. The City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified.
2. Official Intent Declaration.
a. The City proposes to undertake the following projects described on Exhibit A
attached hereto.
b. Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the
transition provision of Section 1.103-18(1)(2) of the Regulations or (iii)
expenditures constituting of preliminary expenditures as defined in Section
1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as
identified on Exhibit A have heretofore been made by the City and no
expenditures will be made by the City until after the date of this Resolution.
c. The City reasonably expects to reimburse the expenditures made for the costs of
the designated projects out of the proceeds of the debt (the Bonds) to be
incurred by the City after the date of payment of all or a portion of the costs. All
reimbursed expenditures shall be capital expenditures as defined in section
1.150-1 (h) of the Regulations
d. This declaration is a declaration of official intent adopted pursuant to Section 1.
103-18 of the Regulations.
3. Budoet Matters. As of the date hereof, there are no City funds reserved, allocated on a lone
term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a
long term basis or otherwise set aside) to provide permanent financing for the expenditures
related to the projects other than pursuant to the issuance of the Bond. This resolution,
therefore, is determined to be consistent with the City's budgetary and financial
circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
meaning and content of the Regulations.
4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City. This resolution shall be available for inspection at the
office of the city clerk at the City Hall (which is the main administrative office of the City)
during the normal business hours of the City on every business day until the date of
issuance of the bonds.
5. Reimbursement Allocations. The City's financial officer shall be responsible for making the
reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount for proceeds of the Bonds to reimburse the source of temporary
financing used by the City to make payment of the prior costs of the projects. Each
allocation shall be evidenced by an entry on the official books and records of the City
maintained for the bonds, shall specifically identify the actual prior expenditure being
reimbursed or, in the case of reimbursement of a fund or account in accordance with
Section 1. 1 03-18, the fu nd or accou nt from wh ich the expend itu re was pa id, and shall be
effective to relieve the proceeds of the bonds from any restriction under the bond resolutiO.
or other relevant legal documents for the Bonds, and under any applicable state statue,
which would apply to the unspent proceeds of the Bonds.
Adopted this 1 yth day of May 2005
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
EXHIBIT A
Pine Street Concrete Rehab Project (Project 2003-14) $229,571.00
Boutwell Road Improvement Project (Project 2005-05) $2,541,480.00
.
.
.
STAFF REQUEST ITEM
Department: MIS
Date: 05/13/05
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of CounterSpy Software for all of the City's computer systems. This
software prevents adware and spyware from being loaded on our computers.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Total cost is $1,200 plus tax and maintenance agreement for two years.
Maintenance agreement is $435.00.
Money has been allocated for this in 2005 Capital Outlay.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
I Submitted by: Rose Holman
Date: 05/13/05
Sunbelt Software Quote: 56634
Page 1 of2
SUNBELT SOFTWARE
.
Date: May 4,2005 12:42:23 PM
QUOTE: 56634
v1.25
Rose Holman
City of Stillwater
216 N Fourth St
Stillwater, MN, 55082
This quote is valid until May 31, 2005
rholman@ci.stillwater.mn.us
Hello Rose,
Here is the quote for CounterSpy Enterprise you requested.
Product Desc
Part Number
Unit
Price Qty
Sub
Disc Total
0/0 Disc $
Total
~j~ yn te rS P\'~nte rp ri se
51-99 Machines
Priced Per License
Includes 1 Year Maintenance
P4002000040
(4000001A-4000040)
$20.00 75 $1,500.00 20% $300.00 $1,200.00
Subtotal: $1,200.00 .
Shipping/Handling: $5.00
Quote Total: $1,205.00
Recommended Add-ons
Additional CounterSpy Enterprise Maintenance
Additional 1 Year Maintenance M4002000010 16.0% of MSRP
Includes upgrades, updates, threat database updates and technical support for a total of 2
years
Additional CounterSpy Enterprise Maintenance
Additional 2 Years Maintenance M4002000020 29.0% of MSRP
Includes upgrades, updates, threat database updates and technical support for a total of 3
years
Thanks for the opportunity to quote this business.
Best regards,
Joe
To have your invoice delivered via e-mail please include the address
here .............................
Terms: Net 30, Payment in US Dollars, payable to SSD, Inc., SSD FED ID - 593-32-2207 .
https:/ Iwww.sunbelt-software.com!quote.cfm ?id=2492672346 5/4/2005
.
.
.
STAFF REQUEST ITEM
Department: MIS
Date: 05/13105
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of one laptop for the Engineering Department and one desktop for the
finance department.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Laptop = $1,859.22
Desktop = $1,544.08
Money has been allocated in 2005 Capital Outlay for these items.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman
I Date: 05/13/05
Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote
Page 1 0[2
USA~
Minnesota State Store - NASPO I WSCA Contract# A63307
Buy Online or Call i -888-(:) .
Systems
Software & Peripherals
Custom links
I Cor
c:J E-Quotes
BACK TO: Premier Home> My Cart
Dell recommends Microsoft@ Windows@ XP Professional
Your current E-quote Number
E006094870 Detail
Description
1 Latitude D810 Intel@ Pentium@ M Processor 740 (1.73GHz) w/ATI
RADEON X600 128MB
r Reconfigure I Remove
Help with E-quotes (Click Her~)
Vir/,;\! Options
Total Price*: $1,859.22
Date:
Catalog Number:
Latitude D810:
Operating Systems:
LCDs:
Memory:
Hard Drives:
Floppy Drive Options:
Modem:
AC Adapter:
Modular Bay Devices:
Wireless Local Area Networking
Options:
Systems Management:
Battery:
Carrying Cases:
Hardware Support Services:
Gold Technical Support:
File System:
Keep Your Hard Drive:
r Vie...,v Order SUfnmary
r.w
Quantity
Unit Price
$1,859.22
~t
$
Update
Friday, May 13, 2005 11 :39:43 AM CST .
84 RC956882
Intel@ Pentium@ M Processor 740 (1.73GHz) w/ATI RADEON X6
0817X6 - [221-7572]
Microsoft@ Windows@ XP Professional, SP2, with media
XPPR02 - [ 420-4790 ]
15.4 inch Wide Screen WXGA LCD Panel
15X - [ 320-4232 I
512MB 400MHz, DDRII SDRAM, 1 DIMM
512M1D - (311-3783)
40GB Hard Drive, 9.5MM, 5400RPM
40054 - ~ 341-17061
No Floppy Drive
NFO - ! 340-8854 )
Internal 56K Modem
156 - [ 313-2613 1
90W NC Adapter
90AC - r 310-4224 ]
24X CD-RW/DVD Combination Drive
24XCMBO - r 313-2546)
Intel@ PRO/wireless 2200 802.11 big WLAN miniPCI Card
IPW22 - [ 430-0908 ]
Dell Open Manage Client Instrumentation
OMCI - r 420-3905 )
9-CELL PRIMARY BATTERY
9C - r 310-5347)
Nylon Deluxe Carrying Case
NC-[310-5875) , .
3 Year Limited Warranty plus 3 Year NBD On-site Service and
CompleteCare
U3CC - r 900-6232) (900-6600] r 980-14991
Gold Technical Support, Latitude, 3 Years
,GTS3WL - (461-3749) (902-4862]
NTFS File System
NTFS - [ 420-3699 j
Keep Your Hard Drive, 3 Years
KYH03Y - r 960-2597 ]
Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote
Page 1 of2
.
Buy Online or Cal! 1 -888-6
SA~
innesota State Store - NASPO I WSCA Contract# A63307
Systems
Software & Peripherals
Custom Link.s
I Cor
CJ E-Quotes
BACK TO: Premier Home> My Cart
Dell recommends Microsoft@ Windows@ XP Professional
Description
1 Dimension 8400 Intel@ Pentium@ 4 Processor 640 w/HT
Technology (3.20GHz, 800FSB)
Reconfigure ID1l Remove
Your current E-quote Number
E006096778 Detail
Help with E-quotes (Click Here)
Options
Total Price*: $1,544.08
.
Date:
Catalog Number:
Dimension 8400:
Operating System:
Memory:
Keyboard:
Monitor:
Video Card:
Hard Drive:
Floppy Drive and Additional Storage Devices:
Mouse:
Network Interface:
Modem:
Document Management:
.
CD ROMIDVD ROM:
Sound Card:
Speakers:
Office Productivity Software (Pre-Installed):
Security Software:
r \ii8V>J O1'(je; Surnrnary
r.
Quantity
11 ..
Unit Price
$1,544.08
It
$
Update
Friday, May 13,20051:50:48 PM CST
84 RC956882
Intel@ Pentium@ 4 Processor 640 w/HT Technology (3.20(
800FSB)
S640B - [221-8105]
Microsoft@ Windows@ XP Professional
wpxp - [412-0688] [412-0721] [412-0749] [420-4838] [420-4927] [463
1GB Dual Channel DDR2 SDRAM at 400MHz (2x512M)
1GB4 - [311-3818]
Dell Quietkey@ Keyboard
QK - [310-1582]
No Monitor
N - [ 320-3000 ] ,
~28MB PCI Express™ x16 (DVINGNTV-out) ATI Radeon
300SE - r 320-3934 ] ,
OGB Serial ATA Hard Drive (7200RPM)
'lOS - [341-1054]
:3.5 in Floppy Drive
I:D - [ 340-8628 ]
Dell Optical USB Mouse
OM - [310-4037]
Integrated Gigabit Ethernet
iN - [430-0742]
No Modem Requested
N - [313-3607]
Adobe@ Acrobat@ Reader 6.0
AAREAD - [412-0705]
Dual Drives: 16x DVD-ROM Drive + 48x CD-RW Drive
DVDCDR - [313-2626] [420-5079]
Integrated 5.1 Channel Audio
IS - [313-2758 ]
Dell A215 Speakers
ADA215 - [313-18741
No Productivity Software
IASONO - [412-13971
'-Jo Virus Protection Requested
~OAV - [461-8389]
.nall II Ivoh,..,v _ o<:JC\J_tn_IIC<O> mllcir nl:::lllpr :::Inri r.n hllrninn ~
.
City Of Stillwater,
I am requesting permission to have our ]Ox]5 tent out for our may tent event. The tent will be placed on the
south side of the building and would go up May 18th and will be taken down by May 22nd. Please let us
know your decision.
Thank You,
Matt Flory
Store Manager, Stillwater Tires Plus
]4304 North 60th st. Stillwater,MN 55082
65] -439-2520
.
.
.
c5')"\yater
...~... ~- ~
--.c ")"
THE IIRTH'lACl: OF MJ)HIESOTl J
APPLICA TION FOR SALE OF FIREWORKS
ReceIpt Number
Check No
Amount Paid.
Fee: $100.00
Name of Applicant
Home Address
.~ 1)/ t??/
j (.jr/lr 1.:.>
Business Address
-
/ c,f'/?I f
2'v2 )
/I 1.1/
/# t/." ,h-j /J." j-(
SII ! J ~L/f+e,/
mN
c.,.S C:7,~
Name of Business
Corporate Address (if different than business address)
Telephone (Business): fc ~ 1- L(3 ()- 0 797. Home Phone
Beginning Date of Sale: t.!.;CJo, 'I L~t1,;;1i.')L'ei / End Date of Sale: "f,J7/DS
Hours of Operation: o'pe/) 5Ic.n:' ~LV'.:;
Location of Display
:.7";;:s,c/c lAc .5/,;:."<:'
eUIRED ATTACHMENTS: The following attachments must be included with this application:
1. Permit Fee-$100.00
2. Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the
City of Stillwater as an additional insured.
A. diagr~m o~ the grounds or facilities (for indoor SaleS). drawn to scale[,r W~'th;..r. _'
dimensions Included. . . '" I '.' :Jj/ .. '. "
')t.. I r 'f/)fl'j I ".1 ! -.~
(. /. 1\rJ 1 '\ (11.ii "{,~
Signature q Appl(ca'ht ~ or-agent)
.,-3.
Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE
CITY CLERK, 216 N. 4TH ST, STillWATER, MN 55084
FOR OFFiCE USE ONL Y
The sale of the listed fireworks at the location shown on this application is hereby approved,
subject to the following conditions if any:
)*//~7i/ ~e ~.?7{
?~~~ ~-
- - ----,,-
/'?,!:",--4;L"/rf.>/ ()/7(,/,,-
/7/ ') .o/c<--"}. /5
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-~
-Fy ~)_"A? c-;/"/"^ /'_
~)
~/
Signature of Fire Chief' " ~ .'," '5 ,1.L~, < Date: .J 1-... </I' t~
. sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to
the following conditions if any:
Signature of Police Chief:
Date:
.
.
.
Y~erno
DATE:
May 17,2005
TO:
Mayor and City Council
Chantell Knauss~
Director of AdministratIOn
FROM:
RE:
Managed Care services for Workers' Compensation
I
Backl!round
The City currently participates in managed care services for Workers' Compensation through
Comprehensive Managed Care (CMC), a subsidiary of Blue Cross/Blue Shield (BCBS).
Managed care services provide for the delivery and management of medical treatment for
employees injured on the job through a network of health care providers. Certified managed care
case managers, who are licensed health care professionals, monitor and coordinate the delivery
of medical treatment, help the parties communicate with each other and the doctor, and promote
an appropriate, prompt return to work. The other advantage to participating in managed care is
that the League ofMN Cities Insurance Trust (LMCIT), which covers the City's workers'
compensation insurance, provides a 3% discount in work camp premiums for cities that
participate in managed care.
The City was recently notified that CMC will cease to operate. The City may decide to not
participate in managed care or select another vendor. There are three vendors that provide this
service: CorVel, HealthPartners, and Intracorp/ Araz. CarVel currently serves 46 LMCIT
member cities; HealthPartners serves two LMCIT member cities; and Intercorp/ Araz does not
serve any member cities. In discussing this issue with other Human Resources Directors, those
using CorVel had high recommendations.
Recommendation
Staff recommends that the City continue to participate in a managed care service. Staff
recommends the City Council approve the Service Agreement with CarVel to provide managed
care services for workers' compensation.
CORVEL
.
May 13, 2005
City of Stillwater
Chantell Knauss
216 NORTH 4TH STREET
Stillwater, MN 55082
Dear Ms. Knauss,
Thank you so much for your inquiry regarding CorVel's Certified Managed Care
Organization.
Enclosed, you will find background information regarding CorVel and our MCO
program. CorVel has been a service partner of the League of Minnesota Cities for over a
decade and has successfully worked with dozens of municipalities in managing the costs
associated with their workers' compensation program. Since our program inception,
there have been many new cities that have emolled in our MCO program, and none have
chosen to leave the program. Weare proud of our 100% client retention rate with the
League participants.
.
Although CorVel has been in existence for over two decades in Minnesota, many people
outside the workers' compensation arena may be unfamiliar with our name. CorVel is
one of the largest and most successful workers' compensation managed care
organizations in the country. In Minnesota, we have successfully reduced workers'
compensation program costs, while assisting injured workers with obtaining high quality,
cost-effective medical care, and ensuring a prompt and safe return to work.
To emoll in CorVel's Certified Managed Care plan, please complete the enclosed
individual city service agreement and emollment form, and fax or mail the forms to our
office.
Please contact me at (612) 436-2439 if you have any additional questions regarding our
program. Thank you for your interest in our MCO program. We hope to have the
opportunity to serve you and your city's employees.
.
CorVel Corporation
www.corvel.com
3001 NE Broadway 51.
SUite 600
Minneapolis. MN 55413
612.436.2400 phone
612.436.2499 fax
800.275.8893
\ II II", ,II
.
.
.
I
L
Advocating Care
WHO IS CORVEL?
CarVel Corporation is a nationwide provider of managed health care and disability
management services, specifically tailored for the workers' compensation industry.
CorVel is neither insurance nor provider owned, but functions as an independent
publicly held company.
While CorVel has been in existence as a national company since 1987, its Minnesota
roots began in 1981 with two Twin Cities based disability management firms. Today
CarVel is much larger and more diversified than its original Minnesota operations. We
have grown to become part of a national network currently employing over 2,850
employees in 225 offices throughout 49 states and the District of Columbia.
CarVel's administrative headquarters are located in Irvine, California, with it's national
operations center in Portland, Oregon. CorVel has worked to integrate the operations
of it's national branch offices through the application of advanced software and
systems, including a highly automated reporting system. However, while all branch
offices have access to centralized software and systems, CorVel's services are
delivered at the local level where health care is provided and the workers'
compensation claim is administered.
Branch offices retain a high degree of autonomy, thereby allowing CorVel to benefit
from local staff members' knowledge of their marketplace and established
relationships with customers.
CarVel's Minnesota operations and managed care services are centered in
Minneapolis. Disability management services are also delivered through the
Minneapolis office, in addition to field offices in Austin, Brainerd, Duluth, Grand Rapids,
Mankato, Moorhead, Rochester, and St. Cloud, MN; Sioux Falls, SD; and River Falls,
WI.
CarVel is a Certified Workers' Compensation Managed Care Organization (MCO).
CarVel represents a diversified line of inter-related managed care services consisting
of preferred provider channeling, early intervention, utilization review, medical case
management, vocational rehabilitation, and employer training/education. These
services are available on a comprehensive or individualized basis. CarVel is distinctive
from other MCOs by virtue of it's specialization in workers' compensation, it's breadth
and flexibility of services, and it's standing as an independent company.
CarVel Mission Statement
CarVel provides managed care, patient advocacy and healthcare financing for
patients seeking choice and access. Our quality and innovative service
commitment extends from every CarVel associate to each customer and patient
CorVel makes a
difference by
targeting
managed care
needs to the
needs of your
organization.
For further questions or to
request service, call or write
to:
CorVel Corporation
3001 NE Broadway Street
Suite 600
Minneapolis, MN 55413
Telephone: 612-436-2400
Toll Free: 800-275-8893
Facsimile: 612-436-2499
http://v-rww . corvel. com
Advocating CareSM
MINNESOTA CERTIFIED MANAGED CARE
TOP TEN Reasons to Choose CorVel's
Certified Managed Care Program:
1. Certified in all Minnesota counties
2. Offices throughout the state of Minnesota
3. 800 number for PPO access, case triage and early
referral
4. Alternate PPO access models available
5. Early Intervention program to reduce lost time days
and medical expenses
6. Customer access to electronic CM notes via CareMC
7. Electronic integration of Case Management and UR
with the Bill Review process
8. RTW focus, "return to work in order to get well"
philosophy
9. Reduced need for Vocational Rehabilitation, resulting
in decreased Special Assessment costs
10. Reduction of adversarial relationships, dispute
resolution process, resulting in reduced litigation costs
Other Benefits of the MN Certified
Managed Care Program:
.:. PPO channeling
.:. Assist in finding appropriate providers based on the
injury type
.:. Application of MN Treatment Parameters and other
Nationally accepted UR protocols
.:. Dispute Resolution Process
.:. Facilitates communication among EE, ER, Insurer,
Health Care Provider, Managed Care Plan, QRC's
and Attorneys
.:. Medical and Chiropractic Advisors
.
CorVel Corporation
3001 NE Broadway Street
Suite 600
Minneapolis, MN 55413
Telephone: 612-436-2400
Toll Free: 800-275-8893.
Facsimile: 612-436-249
http://www.corvel.com
CORVEL
.
CORVEL CORPORATION
Minnesota Managed Care Service Fees
for
League of Minnesota Cities Insurance Trust
Network Referral/Case Reeistration $ 30.00/case
· Initial contact with employee/employer to gather data.
· Channel patient to PPO Network.
· Contact employee following medical evaluation to gather sufficient information to determine potential
for serious and/or lost time situations.
· Confirm one-time call status or recommend additional intervention
Send documentation of referral to carrier.
· CorVel Nurse utilizes carrier's current insured address/telephone listing to complete intake process.
Early Intervention
Lost Time $81.00Ihour
.. Multi-point contact (employee, employer, claims adjuster, provider) to gather medical information and
treatment plan data.
. Pre-certify diagnostic, physical therapy and chiropractic treatments. Letter sent to provider and adjuster.
. Review provider treatment plan assisted by automated medical decision making system to determine
appropriateness plan.
. Obtain job description from employer, if appropriate, as well as any light-duty possibilities.
. Review return to work status with employer and provider using automated protocols to facilitate early
return to work.
. Monitor employee progress maintaining communication with employee, employer, claims adjuster and
provider.
. At the end of 30 days, complete assessment with recommendations for 1) closure; 2) ongoing telephonic
case management; or 3) on-site case management.
Medical Only
. Adjuster can refer medical only file for Nurse Telephonic case management.
$ 81.001hour
Continued Earlv Intervention - "Lost Time" / Medical Case Manaeement
. Telephonic Case Management
. On-site Case Management
$ 81.00/hour
$ 81.00/hour
.
.
Utilization Review $ 81.00/hour
. Adjuster can refer any case(s) involving diagnostic testing, physical therapy, or chiropractic treatment for
Utilization Review (UR) on an hourly basis.
Pre-Admission Certification/Continued Stay Review
. Inpatient Pre-Admission Review $ llO.OO/review
Continued Stay Review (beyond pre-admission) $ 80.00/review
(Physician consultant fees incurred are billed over and above the pricing indicated - $ 175.00Ihour)
. Outpatient Pre-Certification Review $ 110.00/review
(Physician consultant fees incurred are billed over and above the pricing indicated - $ 175.00Ihour)
Disability Case Manaeement Services
$ 81.00/hour
Vocational Rehabilitation Services
Per MN State Fee Schedule
Enrollment & Training
Ootion 1
· CorVel will provide an Employer Handbook
. CorVel will place a follow-up training call (pre-arranged with City). CorVel spends 20-30 minutes on
the phone reviewing the CorVel program and how the process is integrated into their workers'
compensation process.
. CorVel will provide an electronic copy of its Minnesota Certified Managed Care Provider Directory.
. CorVel will provide one brochure, injury ID card, poster, and verification training form along with a
computer disc containing all of the materials. The insured is responsible for printing and supplying their
own managed care materials.
$ 2.00/per employee
.
Ootion 2 $ 3.00/employee
· Everything in Option 1 is included.
· CorVel provides the insured with brochures, injury J.D. cards, posters and verification training forms for
up to 300 employees for implementation.
· Follow-up materials will be supplied at cost.
On-Site Training
$81/hour +
Mileage at IRS rate
.
.
CorVel Corporation
1380 Energy Lane
Suire 205AJ20SB
Sf. Paul, MN 55108
612 642 1717
Facsimile 6126420142
./I . . / L .--.l~.,
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CorCare
PAYOR AGREEMENT
This Agreement to be effective on the 1 st day of May, 1994, by and between CorVel Corporation, dba
CorCare, a Delaware Corporation (hereinafter referred to as "CorCare"), and the League of Minnesota
Cities Insurance Trust (hereinafter referred to as "PAYOR").
RECITALS
WHEREAS, CorCare has established a managed care network of health care and medical service
providers throughout Minnesota to provide quality and cost effective health care, as defined in Minnesota
Administrative Rules, MR 5218.1000 through 5218.9000 and related Acts and Statutes; and
WHEREAS, PAYOR is a "Joint Powers Entity" formed to provide pooled self-insurance workers'
.<::ompensation coverage to its participating members and desires to have CorCare provide specific services
o such participating members that may request managed care services from CorCare in connection with
such workers' compensation program; and
WHEREAS, CorCare is willing to provide such services on the terms and conditions hereinafter
stated.
NOW, THEREFORE, the parties hereto agree as follows:
1. DEFINITIONS
1.1 "Attending Physician" means a doctor or physician, who is primarily responsible for the treatment
of a workers' compensation injury or illness, and who is:
(a) A medical doctor or doctor of osteopathy licensed by the Board of Medical Examiners for
the State of Minnesota or a board certified oral surgeon licensed by the Minnesota Board
of Dentistry; or
(b) A medical doctor, doctor of osteopathy, or oral surgeon participating in and licensed under
the laws of the State of Minnesota or another state; or
.
(c)
A chiropractor licensed under the laws of the State of Minnesota or another state.
1.2 "Insurer and Payor" means League of Minnesota Cities Insurance Trust and any designated third
party administrators authorized to transact workers' compensation benefits on its behalf.
Cor Vel Preferred Cue
CorCare, Inc.
Payor Agreement
Page Two
.
1.3 "Peer Review" means the evaluation of the care provided to a worker by review of the pertinent
records and/or personal interview with the attending physician or consultant. Such evaluations shall be
conducted by a group designated by CorCare, which must include, but is not limited to, members of the
same healing art.
1.4 "Health Care Provider" has the meaning given in Minnesota Statute Chapter 176.
1.5 "Renort" means medical information transmitted in written form containing relevant subjective and
objective findings. Reports may take the form of brief or complete narrative reports, a treatment plan, a
closing examination report, progress notes from the worker's medical file, or any forms filed in accordance
with the Provider Manual and/or as required by CorCare.
1.6 "Iniured Worker" means employee of the participating member using CorCare Managed Care
Services who is eligible to receive workers' compensation benefits from the PAYOR, and who is entitled to
receive benefits under Minnesota Statute Chapter 176 for medical services.
1.7 "Medicallv Necessary and/or Medical Necessity" means that any covered services the injured .
worker receives are consistent with physician's duty of care and applicable community standard of practice;
appropriate by place and level of care in amount, duration, and frequency necessary for the diagnosis or
treatment of an illness, disease, accidental bodily injury, or condition harmful or threatening to the injured
worker's life or health; received in the most cost effective, medically appropriate setting that can reasonably
be utilized; not provided solely or primarily for the injured worker's or physician's convenience.
2. RELATIONSHIP OF THE PARTIES
2.1 Particination. CorCare has established a network of providers to deliver medical services to
workers throughout the State of Minnesota. Each Provider is an independent contractor, who will deliver
medically necessary covered medical services, pursuant to that certain contract for such services with
CorCare, and according to the laws and administrative rules relative to workers' compensation in
Mirmesota. PAYOR has an obligation to pay for medically compensable injuries for its workers and
desires to use CorCare Providers to deliver such medical services.
2.2 Indenendent Contractors. None of the provisions of this Agreement are intended to create, nor
shall be deemed or construed to create, any relationship between the parties hereto, other than that of
independent contractors. Neither of the parties hereto, nor any of their respective officers, directors, or
employees, shall act as, nor be construed to be, the agent, the employee, or representative of the other.
2.3 Dutv to Hold Harmless. PAYOR and CorCare each agree to indemnify, hold harmless, and defend .
the other from all claims, liabilities, damages, losses, and expenses of third parties, as relates to their
respective obligation under this Agreement.
.Corcare, Inc.
Payor Agreement
Page Three
3. OBLIGATIONS OF PAYOR
3.1 PAYOR agrees to follow the terms and conditions of this Agreement and the Provider Manual,
particularly those procedures involving the tracking and management of injured workers.
3.2 PAYOR agrees to offer its covered workers access to CorCare Providers, when medical services
are needed for a compensable injury.
3.3 PAYOR agrees to comply with all Minnesota's Laws relating to workers' compensation and
managed care organizations.
3.4 PAYOR agrees to deliver the names of eligible covered workers to CorCare and its Providers, and
notify in writing CorCare and its Providers of any changes in eligible covered workers or plan coverage. In
the event PAYOR provides identification documents to its workers, PAYOR agrees that CorCare
Providers can reasonably rely that a person in possession of said documents is entitled to covered services
for which PAYOR will pay, pursuant to this Agreement.
.
4. OBLIGATIONS OF CORCARE
4.1 To make available to PAYOR's covered workers a network of Providers, who will deliver
necessary, appropriate medical care. Each provider is an independent contractor and has agreed to deliver
medical services, pursuant to PAYOR's workers' compensation benefit plans, the CorCarelProvider
agreement, and the state law.
4.2 To comply with all Minnesota's Laws regarding managed care organizations and workers'
compensation.
4.3 To report periodically to PAYOR or its third party administrator claims information in content and
form, as agreed to by the parties, and to cooperate with claims administration utilized by PAYOR.
4.4 To provide a directory of CorCare participating Providers for use by PAYOR and its covered
workers.
4.5 To assist in developing educational programs for occupational safety and health, and, upon request,
facilitate Provider visits to PAYOR's covered employment sites.
4.6 To publish a "Provider Manual," setting forth administrative procedures for billing, referrals,
.quality, and utilization review. CorCare shall update the manual on a periodic basis.
4.7 To provide tracking and case management services, as requested by PAYOR.
CorCare, Inc.
Payor Agreement
Page Four
.
4.8 To provide PAYOR orientation materials to be used to inform employers and employees about the
MCO program, and how to access medical services through the CorCare.
5. UTILIZATION MANAGElVIENT. IN~VJ.lANCE & INDEMNIFICATION
5.1 Providers agree to participate in, and comply with, utilization review and quality assurance
programs established by CorCare. In order to facilitate review, PAYOR will provide CorCare with
appropriate authorizations to review medical records or copies or records of workers treated by CorCare
providers, including, if necessary, the right to acquire such authorizations or records directly from the
worker. Where appropriate, PAYOR or worker will provide CorCare with other relevant information
pertaining to worker necessary to resolve a claim.
5.2 CorCare requires its Providers maintain professional and malpractice liability insurance in amounts
as established by CorCare.
5.3 CorCare is not responsible for payments of claims submitted by any participating Provider for .
furnishing covered or uncovered services to workers. CorCare is not an insurer, guarantor, or underwriter
of the responsibility or liability of PAYOR to provide benefits under any plan.
5.4 In no event shall either PAYOR or CorCare be liable for any claim, injury, demand, or judgment,
based on a tort, express or implied warranty, or any other grounds whatsoever arising out of the diagnosis,
treatment, or other medical services provided to workers by CorCare participating Providers.
6. MEDICAL RECORDS/CONFIDENTIALITY
6.1 The parties will participate in a system for sharing records among PAYOR TP A, CorCare, and
Providers, subject to State and/or Federal Law regarding confidentiality. The parties agree to retain
records in accordance with State and/or Federal Laws regarding record retention. Such obligations
continue despite the termination of this Agreement.
6.2 Any authorization for release of medical records signed by an injured worker shall indicate that
records will be shared among Payor, TP A, CorCare, and Providers.
6.3 In the event of termination of this Agreement, upon request of CorCare or the injured worker,
PAYOR or TP A shall make all relevant medical records available for copying by CorCare or other
participating Providers.
.
6.4 The parties shall treat all medical records of injured workers as confidential, in accordance with all
Federal and State Laws and Regulations regarding the confidentiality of patient records.
.0rCare, Inc.
Payor Agreement
Page Five
7. DISPUTE RESOLUTION
7.1 PAYOR and CorCare shall attempt to resolve any dispute under this Agreement informally. Notice
of any PAYOR complaint or dispute shall be filed in writing with CorCare within thirty (30) days of the
origin of the dispute to assure appropriate processing. Complaints or disputes as to claims management,
utilization review, and quality assurance shall be resolved informally, if possible. If resolution is not
possible, then the issue will be resolved by arbitration, in accordance with rules and procedures established
by the American Arbitration Association.
8. TERMINATION OF AGREEMENT
8.1 This Agreement shall be effective from the date first written above, until terminated or amended.
8.2 This Agreement shall run for a term of one (1) year, unless sooner terminated under the terms of
this Agreement.
.8.3
This Agreement shall automatically renew for further I-year terms on each anniversary date of the
effective date of this Agreement.
8.4 This Agreement may be terminated by either party by written notice to the other party sixty (60)
days in advance of such termination.
8.5 This Agreement shall automatically terminate, should either party cease to do business In
Minnesota.
8.6 Any termination of this Agreement shall have no effect on the obligations of the parties arising prior
to termination.
9. GENERAL PROVISIONS
9.1 This Agreement may not be assigned, delegated, or transferred by either party without the written
consent of the other party.
9.2 The validity, construction, and interpretation of this Agreement shall be governed by the laws of the
State of Minnesota.
.9.3 This Agreement and any attachment, addendum, or other document referred to herein constitutes
the entire agreement between the parties hereto pertaining to the subject matter hereof, and supersedes all
prior agreements, understandings, negotiations, and discussions, whether oral or written, or the parties
pertaining to the subject matter hereof.
CorCare, Inc.
Payor Agreement
Page Six
.
9.4 This Agreement is not intended to be exclusive. Both PAYOR and CorCare shall remain free to
contract with other entities with respect to the type of activities covered under this Agreement, and
CorCare may contract with other health care P A YORS with respect to services subject to this Agreement.
9.5 Any notice required hereunder shall be in writing, and shall be deemed to have been given when
either: (a) personally delivered; or (b) deposited in the United States mail, postage pre-paid, and, in the
case of notice of amendment of this Agreement, by certified mail.
9.6 In the event any provision of this Agreement is determined to be invalid or unenforceable, the
remainder of the provisions of this Agreement shall remain in full force and effect.
9.7 The waiver by either party of breach or a violation of any provision of this Agreement shall not
operate or be construed as a waiver of any subsequent breach. Failure or delay on the part of either party
to exercise any right, power, or privilege hereunder shall not operate as a waiver of any further exercise
thereof
10. SCOPE OF COVERAGE
.
10.1 CorCare will provide MCO services to employers and their employees located throughout the State
of Minnesota.
11. COMPENSATION
11.1 PAYOR shall pay to CorCare fees and/or charges as outlined in the attached fmancial addendum.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
PAYOR
CorCare
"
,
~ lfJ1~
Ja~sf. Miller
LMCfT Trustee
:1Jd ! i
_4tr%, J6;///o Vi
r4!l//tJ-4_{;/), gp;::};k/<.-<1
Cyntffia L. Ballard, R'N" CCM /
f
CorVel/CorCare Manager j
.
League of Minnesota Cities Insurance Trust
3490 Lexington Avenue North
Shorevie-.v, t:fN 55126
1380 Energy Lane, Suite 205A1205B
St. Paul, MN 55108
.
.
.
CORVEL
INDIVIDUAL CITY SERVICE AGREEMENT
Per request of the City of STILL WATER, CorYel will provide Certified Managed Care
Services to its injured workers as outlined in the attached Pricing Agreement.
The term of this Agreement is for a period of two (2) years from its effective date of June
1. 2005. Unless otherwise indicated, this Agreement shall renew at that time and run continuously
from that point or until terminated. This Agreement may be kl1uinated by CorYel or the City of
STILL WATER upon ninety (90) days written notice any time after the expiration of the initial two
(2) year term.
The undersigned is acknowledging that they have been supplied with a copy of the
PAYOR Agreement as signed by the League of Minnesota Cities Insurance Trust.
This Service Agreement will be attached as an exhibit to the PAYOR Agreement dated
May 1, 1994, and on file with the League of Minnesota Cities Insurance Trust.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
City of STILLWATER
Signature
Printed Name Jay 1. Kimble
Title 'Mayor
Account Executive
3001 NE Broadway Street, Suite 600
Minneapolis, MN 55413
Effective Date June 1
r
Number of Employees
200S
100.38 FTEs
Unemployment Insurance # 7988017-000
Federal Tax ID Number 41-6005566
CorVel Corporation
wv...'W.corvel.com
3001 NE Broadway S1.
Suite 600
Minneapolis. MN 55413
612.436.2400 phone
612.436.2499 fax
800.275.8893
." "" '"'''' J.." ,'','',, ,1.1 I IIIII1 "I I, ,,'IIi1,I, !Ild,II.li::~:~~j~ilii:Liid:~;'i"li~~~"ilil1J.illi~..'~~~jaL,;'~,lli~i~i!i~'~I'il:,llllliJllljilll:IIIJ 'illlili 111i,,14!li II. .1 Ii!dli~/.:,,!fIi1lliil.!I..I!,~!i.dl",~ll...IIIJI1."~',",<l/I' ~"''''L'''''''' ".~..,,,..
.
.
.
.'
MEMORANDUM
TO: Mayor & Council
FROM: City Administrator Hansen
SUBJECT: Proposed Budget Calendar
DATE: May 17, 2005
Attached, please find the proposed budget calendar as prepared by Finance Director
Harrison. You will note that the vast majority of the work will commence June 3rd and
culminate on September 6, 2005 when council will set the preliminary budget, proposed
tax levy and Truth-in- Taxation hearing dates. August 6-23 has been reserved for council
to meet with department heads, which typically takes at least 2 special meetings. Final
adoption of this budget will occur in December.
Should you have any concerns regarding the budget calendar please let me know.
RECOMMENDATION
Approval of budget calendar.
PROPOSED 2006 BUDGET CALENDAR
.
During the year 2005:
June 3
Budget worksheets distributed to applicable Department Heads.
Julv 6
Budget worksheets, including seoarate capital outlay requests and additional personnel
requests, due back to Finance.
Julv 7 - Julv 22
Finance assembles preliminary budget.
Julv 23 - Am!Ust 5
City Administrator meets with Department Heads to review budget requests and makes
recommendations regarding budget.
.
Au{!ust 6 - 23
Council meets with department heads to review budget requests.
Au{!ust 24 - Seotember 2
Finance makes budget revisions and prepares final budget for future Council adoption.
September 6
Council adopts proposed budget and proposed tax levy and sets Truth-in- Taxation
hearing dates.
Prior to SeDtember 15
Proposed budget and proposed tax levy certified to County.
December (dates to be determined)
Truth-in- Taxation hearings and final adoption of budget and tax levy.
.
.
.
I
I.
MEMORANDUM
TO: Mayor & Council
FROM: City Administrator Hansen
SUBJECT: Fire Protection Contracts
DATE: May 17,2005
I have prepared the fire service contracts for the townships of May and Stillwater and the
City of Grant. As in the past, the contracts call for a 3 year deal, with a maximum
escalation of 3% in the 2nd and 3rd year of each contract. The City of Grant's contract is
very similar, except it calls for monthly payments until the City of Stillwater receives
notice to switch to the reduced coverage area, at which time the amount will be reduced
and they can again go back to semi-annual payments, if they so choose. All other aspects
of the contract are the same as prior years.
RECOMMENDATION:
Approval of the Fire Service Contracts.
.
.
I.
FIRE PROTECTION CONTRACT
THIS AGREEMENT, made this day of , 2005, by and between the
City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called
"City" and the Town of Stillwater, an unincorporated governmental subdivision ofthe County of
Washington, Minnesota, hereinafter called the "Town."
WITNESSETH, that the City and the Town agree as follows:
ARTICLE I
The City agrees that from and after May 1, 2005, and until April 30, 2008, it will upon
notification of the existence and location of any fire or rescue call in the Town and upon the
request for assistance in the extinguishment, with reasonable dispatch, provide two units of
motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable
for use in the protection of life and property against loss by fire or rescue emergency in rural
areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient
manner. Additional personnel and equipment shall be used where necessary and practicable,
taking into consideration all of the demands being made upon the City Fire Department. The use
of additional personnel of the City Fire Department shall be left to the sole discretion of the City
Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and
conclusive.
ARTICLE II
The Town agrees to pay the City in current funds for the performance of this contract, the
sum of Ninety Seven Thousand Eight Hundred Eighty Eight and nollOOth Dollars ($97,888.00),
said sum to be payable one-half (Y2) upon the execution of this agreement and one-half ('ii) on or
before December 31, 2005 for the first year of this contract. For the second year of the term of
this contract, the Town will pay the amount for the first year plus an increase of three percent
(3%). For the third year, the Town will pay the amount of the second year plus an increase of
three percent (3 %). In year two and three the funds will be payable one-half ('ii) on or before the
first of July and the balance on or before December 31 st.
ARTICLE III
The operation, management and control of the personnel and equipment provided by City
hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly
authorized agent.
ARTICLE IV
The City shall not be liable in damages for injuries to the person or property or its agents,
officers and employees directly or indirectly resulting from the operation of the City equipment
or from acts of omissions of City officers and employees or their agents, negligent or otherwise,
while engaged in the performance of this contract.
The City or its agents, officers and employees shall not be liable to any person or entity
for costs, damages, expenses or other liability. To the extent the City does not have insurance
coverage, including but not limited to, commercial insurance or self-insurance pool, the Town
agrees to indemnify and hold the City or its agents, officers and employees harmless from any
costs, damages or other liability of the City, its agents, officers and employees arising from the
providing of Emergency Response Services with regard to any hazardous substance, pollutant or
contaminant, including any costs associated with the contaminant, removal of or remedial action
relating to any hazardous substance, pollutant or contaminate. The City may not enter into any
contract with third parties, however, concerning these matters without the written permission of
the Town Board if the cost to the Town could exceed Two Thousand and no/lOOths Dollars
($2,000.00). The Town shall, however, appoint three (3) Board Members to act on its behalf in
an emergency. The names, addresses and phone numbers of the Board Members shall be
furnished to City. Nothing in this contract shall be construed to extend or modify City's or the
Town's limits on liabilities and immunities under ~v1innesota Statutes 9466.01 to 9466.15.
ARTICLE V
.
Under no circumstances shall the City be obligated to respond to any request for
assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any
one of the following conditions exists: (1) when necessary personnel and equipment are engaged
in combating fire within the City or elsewhere; (2) when road or weather conditions are such as
to constitute an unusual hazard; and (3) when providing of a response would expose any person .
or property to unreasonable risk of harm from any release or threatened release of any hazardous
substance, pollutant or contaminant, and if while City personnel and equipment are engaged in
the performance of this contract, a fire should occur within the corporate limits of the City, the
Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all
or a portion of the personnel and equipment from the performance of this contract for the
purpose of responding to fire within the City.
IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and
year first above written.
TOWN OF STILLWATER
~\1
By
Attest:~~
U /"
5 -/2- -vS
CITY OF STILLWATER
By
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, Clerk
Date:
Date:
- 2 -
.
.
RESOLUTION 2003-85
EXTENDING FIRE PROTECTION CONTRACT WITH THE TOWN OF
STILLWATER
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that
the fire protection contract between the City of Stillwater and the Town of
Stillwater for the period of May 1, 2005 to April 30, 2008, as on file with the City
Clerk, is hereby approved
Adopted by the Stillwater City Council this 1 yth day of May, 2005.
Jay L. Kimble, Mayor
ATTEST:
.
Diane F. Ward, City Clerk
.
.
(S';'water
',,~ -~- ~
...... - -),
1 H E B I R T H r l'" CEO F III I iii Irj l SOT A J
APPLICA TION FOR SALE OF FIREWORKS
Receipt Number
Check No
Amount Paid
Fee: $100.00
Name of Applicant
Home Address
l tJ.b ('iy)d j - 5/ j / /.;t/c.k~
Name of Business
C vb r:::C7iJch
Business Address
jYD!
;?/4rhl
O ,i
~ ~,J
Corporate Address (if different than business address)
Telephone (Business): tv ~ 1- '1J D -- 2 ?5 0
Home Phone
Beginning Date of Sale: --'.!,J1,..1) l(;;Joo.-'.: L End Date of Sale: -;/7/0.5
, . I .
Hours of Operation: ;Z'fh,')
Location of DisplaYL/1"5Ic.1 ( lA, :51,;.7'(' -
.UIRED ATTACHMENTS: The following attachments must be included with this application:
1.
2.
Permit Fee - $100.00
Proof of bond or certificate of insurance in an amount of not less than $1,000,000.00 showing the
City of Stillwater as an additional insured.
A diagram of the grounds or facilities (for indoor sales) drawn to scale O~Wi
dimensions included. /J 11 ~11/l. Il--u
>< fI1( /l11/J;7 f/) /i Y r Utd
Signature of Applicant (or agent)
",,3.
Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE
CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084
FOR OFFICE USE ONL Y
The sale of the listed fireworks at the location shown on this application is hereby approved,
subject to the following conditions if any:
.ature of Fire Chief Date:
The sale of the listed fireworks on the date and at the location shown on this application is hereby approved subject to
the following conditions if any:
Signature of Police Chief:
Date:
.
.
.
STAFF REQUEST ITEM
I Department: MIS
Date: 05/18/05
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Request to purchase a Dell Poweredge 2800 Server to replace the E-mail server.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
Money for this request was in Capital Outlay for 2005.
Cost is $5,070.66 plus tax.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
Submitted by: Rose Holman
Date: 5/18/05
lVllnneSOla ~talC ~tore - NA~.PU I WSCA Contract# A63307: Current E-quote
. .
.age 1 of3
Buy Online or Call 1.888.694.1402
~USA~
_ ~""', ~~., "1IIMinnesota State Store - NASPO I WSCA Contract# A63307
Systems
Software & Peripherals
Custom Links
! Contact
Cd E-Quotes~ My Cart
.Help
BACK TO: Premier Home> My Cart
Your current E-quote Number
E006112197 Detail
Help with E-quotes (Click Here)
View Options:
(" View Order Summary
c;' View Order Details
Total Price*: $5,070.66
Description
1 PowerEdge 2800 Intel@Xeon™ processor at 3.0GHz/2MB Cache,
800M Hz FSB
Reconfigure UJ Remove
Quantity
11
Unit Price
$5,070.66
Item Total
$5,070.66
~ Update
Date:
Catalog Number:
PowerEdge 2800:
/Tuesday, May 17,20052:03:36 PM CST
184 RC956882
Intel@Xeon™ processor at 3.0GHz/2MB Cache, 800M Hz FSB
,28302 - r 221-7965 1
No Operating System
NOOSM - r 420-4077 1
Single Processor only
1P-[311-1193]
2GB DDR2 400MHz (4X512MB), Single Ranked DIMMs
2G4D4S - r 311-35911
Standard Windows Keyboard,Gray
S - r 310-1676]
No Monitor Option
N - r 320-0058 1
73GB 10K RPM Ultra 320 SCSI Hard Drive
73G103 - r 341-12871
Embedded RAID (ROMB) - PERC4ei (Embedded Integrated)
ROMS - r 341-1475 ]
Operating System:
Additional Processor:
Memory:
Keyboard:
Monitor:
Primary Hard Drive:
Primary Controller:
http://cart.dell.com/rcommlbasket.asp
5/17/2005
Minnesota State Store - NASPO I WSCA Contract# A63307: Current E-quote
Floppy Drive:
Mouse:
Network Adapter:
Modem and Remote Management:
Tape Backup:
CD/DVD Drive:
Bezel:
Hard Drive Backplane:
Documentation:
2nd Hard Drive:
Hard Drive Configuration:
Chassis Configuration:
Hardware Support Services:
Installation Support Services:
Power Supply:
add item to your E-quote
uote E0061121
Saved By
Saved On
ht' cart. dell. com/rcomm/basket. asp
Page 2 of 3
1.44MB Floppy Drive
FD - r 341-13071
Logitech PS/2 2-button Mouse with Scroll
.L2M - r 310-44051
Onboard NICS
OBNICS - [430-8991 ]
56K Internal Modem
INMODM - r 313-2397]
PowerVault 100T, VS160, 80/160GB, Internal, TBU, With Controller
VS160C - r 341-13661
24X IDE CD-RW/DVD ROM Drive for PowerEdge Servers, All OS
CDRWDVD - r 313-2692]
Active ID Bezel Option for Tower Configuration
TBEZEL - r 313-2699 1
1 x8 Hot Plug SCSI Hard Drive Backplane
.1X8BKPL - r 311-42831
Electronic Documentation and Open Manage CD Kit
EDOCS - r 310-54761
73GB 1 OK RPM Ultra 320 SCSI Hard Drive
73G103 - r 341-1287 1
Drives attached to embedded PERC4ei, RAID 1, 2 drives required
MR1N - r 341-13261
Tower Chassis Orientation
:roWER - r 310-5467 ]
3Yr SILVER Support, 4Hr Onsite, S/W Support
SILVERU - r 902-7142] [902-7342] [902-8700] [950-0227]
No Installation Assessment
NOINSTL - [ 900-9997 ]
Non-Redundant Power Supply
NRPS - r 310-55531
Total Price*
$5,070.66
Rose Holman(rholman@ci.stillwater.mn.us)
5/17/2005
.
./1 7/2005
Engineering 4i> Planning " Surveying
.
~
McCombs Frank Roos
Associates, Inc.
April 12, 2005
Mr. Klayton Eckles, P.E.
City Engineer
City of Stillwater
216 North 4th Street
Stillwater, Minnesota 55082-4807
Subject:
Stillwater Township
Public Works Administration/2004 Maintenance Project
MFRA #13218/14713
Dear Mr. Eckles:
. In regard to the subject project and in accordance with the conditions of the Orderly
Annexation Agreement, we are submitting an invoice for the City of Stillwater's share of
the construction costs to place a 2 inch bituminous overlay on Morgan A venue, 87th
Street Circle and 87th Street North in 2004. These costs are calculated using the attached
Section 13 of the Annexation Agreement.
Please review the attached documents and if in agreement, please process payment to
Stillwater Township in the amount of $11,486.50.
If you have any questions, or require additional information, please contact me.
Sincerely,
MFRA
... ...:/ /d.............
,,,/. '\ / \//
~~ "'-c. ~~O-(..
Paul Pearson, P.E.
Stillwater Township Engineer
cc:
Stillwater Town Board Supervisors
Pat Bantli, Township Clerk
Soren Mattick, Township Attorney
.
S:\main:\Sti 13218\corres\eckles4-12
15050 23rd Avenue North . Plymouth, Minnesota . 55447
phone 763/476-6010 . fax 763/476-8532
e-mail mfra@mfracom
.
SECTION ELEVEN
ENVIRONMENTAL AND OPEN SPACE PRESERVATION
11.01 The City agrees that environmental assessment worksheets will be required at each
critical stage of any development review process as required by the Rules of the
Minnesota Environmental Quality Board. Further, the recommendations developed by
the Stillwater Area Open Space Committee will be implemented when feasible and the
guidelines for protection of open space and the environment within the Orderly
Annexation Area will be followed when feasible or when permitted by law. The
Stillwater Area Open Space Committee Report prepared by Kathryn Malody, Botanical
Consultant, dated August 1995 is adopted and made a part of this agreement as Exhibit
"G", and the recommendation set forth in the study for sites within the Orderly
Annexation Area must be made available to the Planning commission and City Council
when any planning review is made of any proposed development within the Orderly
Annexation Area.
SECTION TWELVE
INFRASTRUCTURE INSTALLATION WITHIN THE TOWNSHIP
12.01 When sewer and water trunk facilities will be extended through Town area in order to
serve phases of the Orderly Annexation Area that are ready for urban development, the .
City agrees to notify the Town Board of the development plans. The City will copy the
Town Board on any correspondence with Town property owners relating to easements or
right-of-way acquisitions.
SECTION THIRTEEN
MAINTENANCE OF EXISTING INFRASTRUCTURE WITHIN TOWN
13.01 The Town will continue to maintain streets and other public improvements in the
Annexation Area so long as they remain in the Town. If improvements are required in
this area which are not necessitated by growth in the City Annexation Areas, the City will
pay to the Town a portion of the cost ofthe improvement which extends the useful life of
the improvement beyond the time at which the street or other improvements is projected
to be annexed into the City. The City's portion of the cost will be prorated based upon
the following formula:
Useful Life After
Cost of Improvement x Projected Annexation Date = City's Share
Total Useful Life
13.02 If public improvements are required in the Orderly Annexation Area that remain in the
Town and are necessitated by the growth occurring in an area annexed pursuant to this
Agreement, the City shall pay the cost of the improvements, except for an amount
.
35667.0 J F
OS/23/96
-12-
.
.
.
"
approximating the cost of maintaining (e.g. patching, sealcoating, and overlays) the street
to a Township rural standard under the policy in effect prior to the annexation of Phase
One based upon average daily traffic that existed prior to Phase One. This amount will
be the Town's responsibility.
13.03 Road maintenance costs for the Orderly Annexation Area remaining in the Town will be
shared based upon the City assuming road maintenance cost increases over the base year
1995. The amount of maintenance costs equal to the base year 1995, annually adjusted
by the appropriate construction cost index, will continue to be the responsibility ofthe
Town.
SECTION FOURTEEN
MODIFICATION
14.01 This Agreement may be modified at any time by written agreement approved by both the
City and the Town, provided that the Resolution approving the modification be approved
by 4/5ths vote of both the City and the Town.
SECTION FIFTEEN
GENERAL PROVISIONS
15.01 The words "shall" or "will" are mandatory. The word "may" is permissive.
15.02 If any provision of this agreement is declared invalid, for any reason, by a court of
competent jurisdiction, the validity of the remaining terms and provisions shall not be
effected and the agreement shall be construed and enforced as if the agreement did not
contain the particular term or provision held to be invalid.
SECTION SIXTEEN
TERMINATION
16.01 This Agreement will terminate on January 1,2020 in all respects, except that any Phase
IV properties annexed subsequent to January 1,2015, shall be entitled to the protection of
the provisions of Sections Six and Seven for a period of five (5) years after the year of
annexation.
CITY OF STILLWATER
TOWN OF STILL WATER
By:
By:
Jay L. Kimble, Its Mayor
Chairman ofIts Board of Supervisors
35667.01 F
OS/23/96
-13-
J
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RESOLUTION GIVING APPROVAL TO A HEALTH CARE PROJECT,
AUTHORIZING THE ISSUANCE OF HEALTH CARE REVENUE BONDS
UNDER MINNESOTA STATUTES, SECTIONS 469.152 THROUGH
469.1651, AS AMENDED
AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS
WHEREAS, this City Council (the "City Council") of the City of Stillwater,
Minnesota (the "City"), on May 3, 2005, following a public hearing, on that date, gave
preliminary approval to the issuance by the City of approximately $35,000,000 health care
revenue bonds for a project to be undertaken by Stillwater Health System, a Minnesota nonprofit
corporation (the "Company"); and
WHEREAS, the City Council has on this date held a second public hearing on the
project, which project was revised since the date of the first public hearing;
WHEREAS, the City, the Company and the original purchaser of the health care
revenue bonds have agreed upon sufficient details ofthe health care revenue bonds to enable the
City to adopt this final bond resolution (the "Resolution") on this date;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater, Minnesota, as follows:
1. Proposal. The City Council has received a proposal from the Company that the
City undertake to finance a certain Project as herein described, pursuant to the Minnesota
Municipal Industrial Development Act, Minnesota Statutes, Sections 469.152 through 469.1651
(the "Act"), through issuance by the City of its Health Care Revenue Bonds (Stillwater Health
System Project), Series 2005, (the "Bonds"), in accordance with a Bond Purchase Agreement
(the "Bond Purchase Agreement") among the City, the Company, and Piper Jaffray & Co., (the
"Purchaser").
2. Proiect. The Bonds shall be issued to finance the acquisition of a leasehold
interest in land located at 921 Greeley Street South, and the existing medical clinic building and
equipment located thereon, the acquisition of land and the existing medical clinic building and
equipment located at 1500 Curve Crest Boulevard, and the construction of an approximately
90,000 square foot expansion thereto, and various capital expenditures at Lakeview Memorial
Hospital located at 927 West Churchill Street, including but not limited to the construction and
equipping of an approximately 15,000 square foot expansion (collectively the "Project").
3. Structure. Pursuant to a Loan Agreement (the "Loan Agreement") by and
between the City, and the Company, the City will loan the proceeds of the Bonds to the
Company (the "Loan") to finance the Project. The Company's obligation to repay the Loan will
be evidenced by a Series 2005 Master Note (the "Note"), a form of which is set forth in the
Master Trust Indenture (defined below). The Note will be issued by the Company pursuant to a
Master Trust Indenture (the "Master Trust Indenture") by and among the Company, and U.S.
Bank National Association, as master trustee (the "Master Trustee"), as supplemented by the
Supplemental Master Indenture No.1 by and between the Company and the Master Trustee (as
supplemented, the "Master Trust Indenture"). The payments to be made by the Company under
1761275\'1
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the Loan Agreement and the Note are fixed so as to produce revenue sufficient to pay the
principal of, premium, if any, and interest on the Bonds when due. It is further proposed that the
City assign its rights to the payments under the Note and certain other rights under the Loan
Agreement to U.s. Bank National Association (the "Bond Trustee") as security for payment of
the Bonds under an Indenture of Trust (the "Bond Indenture") by and between the City and the
Bond Trustee. The Borrower, the City and the Bond Trustee have entered into a Tax
Compliance Agreement (the "Tax Compliance Agreement"). The Purchaser proposes to buy the
Bonds pursuant to the Bond Purchase Agreement, and to offer the Bonds for sale to the public
pursuant to an Official Statement (the "Official Statement").
.
4. preliminarv and State AODfoval. This City Council by action taken on May 3,
2005, gave preliminary approval to the Project. Application to the Commissioner of the
Department of Employment and Economic Development of the State of Minnesota for approval
of the Project as tending to further the purposes and policies of the Act will be made. The Bonds
shall not be sold to the Purchaser unless and until such approval is obtained.
5. Forms of Documents Submitted. Pursuant to the preliminary approval of this City
Council, forms of the following documents have been submitted to the City Council for
approval:
(a) the Loan Agreement;
(b)
the Note (not executed by the City);
.
( c) the Master Indenture (not executed by the City);
(d) the Bond Indenture;
( e) the Bond Purchase Agreement, and
(f) the Tax Compliance Agreement.
6. Findings. It is hereby found, determined and declared that:
(a) the Project will further the proposed policies of the Act, and the findings made in
the preliminary resolution of the City adopted on May 3,2005 with respect to the Project are
hereby ratified, affirmed and approved;
(b) the purpose of the Project is, and the effect thereof will be, to promote the public
welfare by providing for the continuation and enhancement of the health care operations ofthe
Company in the City;
(c) the Act authorizes the acquisition, construction and installation of the facilities
and equipment to be financed by the Bonds, the issuance and sale of the Bonds, the execution
and delivery by the City of the Loan Agreement, Bond Purchase Agreement, Bond Indenture and
the Tax Compliance Agreement (collectively the "Bond Documents"), the performance of all .
covenants and agreements of the City contained in the Bond Documents, and the performance of
all other acts and things required under the constitution and laws of the State of Minnesota to
] 76]275\1
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. make the Bond Documents and Bonds valid and binding obligations of the City in accordance
with their terms;
.
.
(d) it is desirable that the Bonds be issued by the City upon the terms set forth in the
Bond Indenture;
( e) the payments under the Loan Agreement and Note are fixed to produce revenue
sufficient to provide for the prompt payment of principal of, premium, if any, and interest on the
Bonds issued under the Bond Indenture when due, and the Loan Agreement and Bond Indenture
also provide that the Company is required to pay all expenses of the operation and maintenance
of the facilities to be financed by the Bonds, including, but without limitation, adequate
insurance thereon and insurance against all liability for injury to persons or property arising from
the operation thereof, and all taxes and special assessments levied upon or with respect to the
premises of said facilities and payable during the term of the Loan Agreement and Bond
Indenture;
(f) under the provisions of Minnesota Statutes, Section 469.162, and as provided in
the Loan Agreement and Bond Indenture, the Bonds are not to be payable from or charged upon
any funds other than the revenue pledged to the payment thereof; the City is not subject to any
liability thereon; no holder of any Bond shall ever have the right to compel any exercise by the
City of its or their taxing powers to pay any of the Bonds or the interest or premium thereon, or
to enforce payment thereof against any property of the City except the interests of the City in the
Loan Agreement and the Note which have been assigned to the Bond Trustee under the Bond
Indenture; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon
any property of the City except the interests of the City in the Loan Agreement and the Note
which have been assigned to the Bond Trustee under the Bond Indenture; the Bonds shall recite
that the Bonds do not constitute or give rise to a pecuniary liability or moral obligation of the
City, the State of Minnesota or its political subdivisions, and that the Bonds, including interest
thereon, are payable solely from the revenues pledged to the payment thereof; and the Bonds
shall not constitute a debt of the City within the meaning of any constitutional, charter or
statutory limitation.
7. Aooroval of Forms: Execution. Subject to the approval of Briggs and Morgan,
Professional Association, as Bond Counsel to the City, and the City Attorney, and the provisions
of paragraphs 9 and 11 hereof, the forms of the Bond Documents and exhibits thereto and all
other documents listed in paragraph 5 hereof are approved substantially in the form submitted
(except as otherwise provided for the Official Statement in paragraph 8 hereof). Subject to the
provisions of paragraph 9 hereof, the Bond Documents, in substantially the forms submitted, are
directed to be executed in the name and on behalf of the City by the Mayor and Administrator
(the "Officials"). Any other City documents and certificates necessary to the transaction
described above shall be executed by the appropriate City officers. Copies of all of the
documents necessary to the transaction herein described shall be delivered, filed and recorded as
provided herein and in the Loan Agreement and Bond Indenture.
8. Official Statement. The City hereby consents to the preparation and distribution
of a Preliminary Official Statement and final Official Statement to brokers, dealers and other
potential Purchaser; provided that it is understood that the City has relied upon the Company and
1761275v1
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the Purchaser and legal counsel retained by them to assure the accuracy and completeness of the
information set forth in the Preliminary Official Statement and Official Statement and that
therefore the City has not participated, and will not participate significantly, in the preparation of
the Preliminary Official Statement or the Official Statement, that it has not made, and will not
make, any independent investigation of the information contained therein, and it assumes no
responsibility for the accuracy or completeness of such information, other than the information
with respect to the City under the headings "The Issuer" and "Litigation".
.
9. Issuance: Acceotance of Offer. The City, shall proceed forthwith to issue the
Bonds, in the form and upon the terms set forth in the Bond Indenture and this Resolution, but
only if the Bonds when issued are rated by one or more nationally recognized rating agencies at
least at investment grade. The Bonds shall be issued in an aggregate principal amount (including
any original issue discount) not to exceed $35,000,000, shall be payable or prepayable at such
time or times, shall bear a net effective interest rate not to exceed six and fifty hundredths
percent (6.50%) per annum, shall be purchased by the Purchaser at such price, not less than
ninety nine percent (99%) of the original principal amount of the Bonds (disregarding as original
principal amount for this purpose any original issue discount), and shall be subject to such other
terms and conditions as the officers of the City, the Company and the Purchaser shall agree to,
which agreement shall be deemed to have been made upon execution of the Bond Purchase
Agreement by the officers of the City. The Officials are hereby authorized and directed to
execute the Bond Purchase Agreement at a time consistent with such effect of its execution. The
Officials are hereby authorized and directed, in conjunction with the appropriate officers of the
City, to prepare and execute the Bonds as prescribed in the Bond Indenture and to deliver them
to the Bond Trustee for authentication and delivery to the Purchaser.
.
10. Records and Certificates. The Officials and other officers of the City are
authorized and directed to prepare and furnish to the Purchaser certified copies of all proceedings
and records of the City relating to the Bonds, and such other affidavits and certificates as may be
required to show the facts relating to the legality of the Bonds as such facts appear from the
books and records in the officers' custody and control or as otherwise known to them; and all
such certified copies, certificates and affidavits, including any heretofore furnished, shall
constitute representations of the City as to the truth of all statements contained therein.
11. Changes in Forms Aooroved: Absent and Disabled Officers. The approval hereby
given to the various documents referred to above includes approval of such additional details
therein as may be necessary and appropriate and such modifications thereof, deletions therefrom
and additions thereto as may be necessary and appropriate and approved by the City Attorney
and by the Officials authorized herein to execute or accept, as the case may be, said documents
prior to their execution; and said Officials are hereby authorized to approve said changes on
behalf of the City. The execution of any instrument by the appropriate officer or officers of the
City herein authorized shall be conclusive evidence of the approval of such document in
accordance with the terms hereof. In the event of absence or disability of the Officials, any of
the documents authorized by this Resolution to be executed may be executed without further act
or authorization of the City Council by any member of the City Councilor any duly designated
acting official, or by such other officer or officers of the City Council as, in the opinion of .
Counsel to the City, may act in their behalf.
]761275,1
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12. Future Amendments. The authority to approve, execute and deliver future
amendments to financing documents entered into by the City in connection with the issuance of
the Bonds and consents required under the financing documents is hereby delegated to the Mayor
and City Administrator, subject to the following conditions: (a) such amendments or consents do
not require the consent of the holders of the Bonds; (b) such amendments or consents to not
materially adversely affect the interests of the City; (c) such amendments or consents do not
contravene or violate any policy of the City, and (d) such amendments or consents are acceptable
in fonn and substance to the counsel retained by the City to review such amendments. The
authorization hereby given shall be further construed as authorization for the execution and
delivery of such certificates and related items as may be required to demonstrate compliance
with the agreements being amended and the terms of this Resolution. The execution of any
instrument by the Mayor and the City Administrator, shall be conclusive evidence of the
approval of such instruments in accordance with the terms hereof. In the absence of the Mayor
or the City Administrator, any instrument authorized by this paragraph to be executed and
delivered may be executed by the officer of the City authorized to act in their place and stead.
13. Headings: Terms. Paragraph headings in this Resolution are for convenience of
reference only and are not a part hereof, and shall not limit or define the meaning of any
provision hereof. Capitalized terms used but not defined herein shall have the meanings given
them in the Bond Indenture or Loan Agreement.
Adopted by the City Council of the City of Stillwater, Minnesota, this 17th day of
May, 2005.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward City Clerk
1761275,1
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Memo
To:
From:
Date:
Subject:
Mayor and City Council jt./
Steve Russell, Community Development Director
May 12, 2005
Variance to Lot Size Requirement (6,600 square feet versus 7,500
square feet) for Construction on an Existing Single Family Lot in the RB
District. Case No. Vj05-22.
Background. The request is to construct a single family residence as shown
specifically in the attached plans (Planning commission condition of approval). The site
is in the RB Duplex Residential District requiring a lot size of 7,500 square feet for a
single family home. The existing lot is of record and is under separate ownership (has
a separate deed) and pays taxes individually for that lot.
The Zoning Code requires City Council approval of development on substandard lots
(see attached code).
Planning Commission Review. The Planning Commission heard the request at their
meeting of May 9, 2005. One neighbor spoke to the project, had questions of
clarification and ultimately supported the request.
The Commission had some concern for the small lot development but felt since the lot
was an existing condition and the new house would "fit in" with the neighborhood, as
conditioned, the request should be approved.
Legal Opinion. The City Attorney has indicated that based on past practice and City
Code, the Council has the right to approve or deny the request. Payment of taxes on
the property, utility stubs or assessments can be considered in reviewing the request
but do not solely provide a basis for Council decision.
Recommendation: Decision on request.
Attachments: Application, plans, CPC May 9, 2005 staff report.
PLANNING APPLICATION REVIEW FORM
CASE NO. V /05-22
.
Planning Commission Date: May 9, 2005
Project Location: 1217 4th Avenue South
Comprehensive Plan District: Single Family
Zoning District: RB
Applicants Name: Kevin Grube
Type of Application: Variance to lot size.
Project Description: The request is to construct a single family house on a
substandard existing lot of record (6,600 square feet, 7,500 square feet required).
Discussion: The request is to construct a single family house on an existing lot of
record. The lot is smaller than the lot size requirements in the RB District. The existing
lot is 50' X 132' or 6,600 square feet.
.
The proposed structure meets setback requirements and the design of the structure is
of a 19th century neo-traditional design with a front porch and attached garage behind
the house.
This item requires City Council final decision. The action of the Commission is
recommendation to the City Council.
Attachments: Application
CPC Action on 5/09/05: Approval +5-3 with Condition of Approval No.1.
Conditions of Approval:
1. This approval is subject to construction of submitted attached house plans
(elevation/building height/foot print).
.
.
S 31-1
STILLWATER CODE
c. Front yard: 50 feet when not within
aPUD.
d. Rear yard: 25 feet when not within a
PUD.
e. Building and impervious surfaces:
60 percent when not within a PUD.
f. Landscaping and open space: 40 per-
cent when not within a PUD.
g. Additional setback requirements:
When a property within this district
is directly across a street or thorough-
fare or adjacent to any residential
district, all parking and loading fa-
cilities must be at least 20 feet from
-311 . loperty line and buildings and
st . ures at least 20 feet from the
'!!'!!!!,,,,,,,,'''' "".. "",,,.~t. The setback space must be
permanently landscaped.
h. Other requirements: All uses shall
be conducted wholly within com-
pletely enclosed buildings, except for
. service stations, parking facilities and
other outdoor uses when appropri-
ately located and designed as ap-
proved by the planning commission.
(4) Design permit. A design review permit is
required for all village commercial uses.
The country village architectural and de-
sign guidelines, set forth in Exhibit E to
the Orderly Annexation Agreement be-
tween the City and Town of Stillwater,
dated August 16, 1996, are the standards
that must be applied to this design re-
VIew.
(5) Planned unit development. These develop-
ment requirements may be modified based
on an acceptable planned unit develop-
ment for the entire village commercial
district area.
(Ord. No. 830, 9-3-96)
Subd. 24. Supplementary regulations. Supple-
mentary regulations governing this section are as
follows:
Exceptions, additions or modifications. The pro-
visions of this subdivision are subject to the
exceptions, additions or modifications as set
forth in the following:
(1) Essential services. Essential services, as
. defined in this subdivision, are permitted
in all districts.
Supp. No. 12
(2) Soil stripping. No person may strip, exca-
vate or otherwise remove topsoil for sale,
or for use other than on the premises from
which it is taken, except in connection
with the construction or alteration of a
building on the premises and any inciden-
tal excavation or grading.
(3) Vacant lots of record. Notwithstanding!
the limitations imposed by any other pr~~ I
visions ofthis subdivision, the city council
~it erection of a dwell~n a~y
lot (except a lot in an industrial district), 'f
separately owned or under contract of
sale and containing, on May 1, 1974, an
area or width smaller than that required
for a one-family dwelling, provided that
municipal sewer and water service is avail- \
able to the site. .I--
(4) Clear corners. On a corner lot in any
residential district no fence, wall, hedge
or other structure or planting more than
42 inches in height may be erected, placed
or maintained within the triangular area
formed by the intersecting street lines
and a straight line adjoining the street
lines at points which are 40 feet distant
from the point of intersection, provided
that this regulation does not apply to
trees trimmed to a height of eight feet
above the street grade level.
(Ord. No. 917, ~ 1b, 2-5-02)
(5) Substandard lots. No lot, yard, court or
other open space, already containing less
area than the minimum required under
this subdivision, may be further divided
or reduced.
(6) Bed and breakfast. The city council recog-
nizes that bed and breakfasts are an asset
to the community and help the preserva-
tion of historic homes because the ex-
pense of owning and maintaining historic
homes has made them less suitable for
single-family dwellings. Conversion of his-
toric houses into multifamily uses is usu-
ally determined by the neighborhood where
it is located. It is therefore the intention of
the city to limit bed and breakfast uses to
those homes where the use would benefit
CD31:56
04/22/2005 10:09
55143088Hl
CITY DF STILLWATER
PAGE 03
PLANNING ADMINISTRATION APPLICATION FORM
Case No: ~~ -;);2_
Date Filed: '>lit?S
Fee Paid: @
Receipt No.: l'l "J,,{)~
I 'f" v.
ACTION REQUESTED
.
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER MN 55082
, Special/Conditional Use Permit
~Variance
Reswbdiv;sion
Subdlvision*
Comprehensive Plan Amendment*
Zoning Amendment"
Planning Unit Development"
Certificate of Compliance
tAn escrow ffJ;e is a/sQ required to offset the costs of attorney and engineering fees. The fees for requested
action are attached to this application.
The applicant Is responsible for the completeness and accuracy of 911 forms and supporting material submitted
in connection with any application. All supporting material (i e., photos, sketches. etc.) submitted with application
becomes the property of the City of SfI1/water. SIXteen (16) copies of supporting material is required. If application
is submitted to the City Council, twelve (12) copies of supporting material is required. A site plan showing drainage
and setbacks Is required wr'th applications. Any Incomplete application or supporting material will delay the
application process.
After Planning CommIssion approvals, there is if 10-day appeal perioct. Once the 1()..day appeal period has
ended, the applicant will receive a zoning use permit which must be signed and submitted to the City to obtain the
required bufldfng permIts.
PROPERTY IDENTIFICATION
Fovr~ ^ ..jt-S Assessor's Parcel NO..Qj !) 5t) ~ tJ J 8ttJS!6 _ .
(GEO Code)
V Af?:.(IE:H L ~ -17''''1 '- t"!I"r" $. ~
.
"?~()() f:13:Qljlf:...L.T"':J, b,O IJn Cf:.~G(/f;.SrE:.f\
"I hereby state the foregOing statements and all data, Information and evidence submitted herewfth In all
respects, to the best of my knowledge and belief, to be true and corfect. I further certIfy I wifl comply with the
permit if it ;5 granted and used. "
LUIZR,ENT ~ fir1"1/Rj::
Property OwnerC t-I~,[) B~fltHAj..,l /2:tl.11 J...l 9:R,ugC Representative
(t:>oNNA.)
Mailing Address-BIfO S. <fREE;Lf~ 'r ST, . 51"$.# i.tD
City - State - ZiP..slfLLAA-I~M t-"I 5:S6R2-
Telephone No. bt)/- 3'r/ . n 5/
Address of Project j'L\ 1
Zoning Dlstrict-.f(8 Description of Project
(Signature is required) (Signature is required)
SITE AND PROJECT DESCRIPTION
~,~
Mailing Address )91<2 S r {;I{€EI.-€..'r' 0 T- Sre,';2/D
City- State - ZIp S..nu....tJA:rE...e/ Ml\lrrlJl>2
Telephone No...--.6l1 - ~S-I - I ~""t/
Sfgnature
Signature
Lot Size (dimensions) 50 x r32
Land Area
Height of BUildings: Stories Feet
Principal
Accessory
Total Building floor area n square feet
Existing __~ square feet
PropOSEld__ square feet
Paved Impervious Area square feet
No. of off-street parkIng spaces
.
\-1: \mcnamal1l\shell<l\r>LANAPP .FRM
April 2Q, 2005
APR 22,2005 09:32
6514308810
Page 3
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REOUEST FOR VARIANCE.
I am requesting a variance to build a home on a lot that is 6,600 sJ. (50'x132'). The city
requires a lot to be 7,500 s.f. In this neighborhood the surrounding lots are the same size
as the one I would like to build on. It is the only variance request for this site. I would
like to build a 960 s.f. footprint two story home with a 728 s.f. attached garage.
The elevations, and the building plans compliment the surrounding homes, and would
blend in with the historical architecture of Stillwater.
Thank you very much for your consideration,
Kevin Grube
.
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Metropolitan District
Waters Edge Building
1500 West County Road B2
Roseville, MN 55113
March 30, 2005
Mr. Larry Hanson
City Administrator, City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Subject:
ST. CR01X RIVER CROSSlNG PROJECT
ClTY -OWNED PARK PROPERTY AND PROPOSED MmGA T10N ITEMS
DOCUMENTATION FOR COMPLIANCE WlTH CHAPTER 1, ART1CLE 16 OF ClTY CODE
Dear Larry:
As part of the St. Croix River Crossing Project's Stakeholder problem-solving process, MnlDOT
and Wis/DOT (DOTs) have proposed several mitigation items with the Preferred Alternative
package that, if implemented, will affect City of Stillwater (City)-owned park property
(Stillwater Municipal Barge Facility property, Lowell Park, and Kolliner Park). The City-owned
park properties to be affected by the St. Croix River Crossing Project and associated mitigation
items are referenced in Chapter 18 (Index) of the SDEIS and are described in the draft Section
4(f) evaluations in Appendix E of the SDEIS. A figure illustrating the location of these three
park properties and the new river crossing is included as Attachment A. As discussed at the
March 9, 2005 meeting between MnlDOT and City representatives, the construction of the new
river crossing and the proposed mitigation items will not require acquisition of City-owned park
property.
Following is a description of the St. Croix River Crossing Project's proposed mitigation items
and their relationship to City-owned park property. This information is being provided for the
City to fulfill their obligations under Chapter 1, Article 16 of the City Code (City Owned Land)
which requires public review and the adoption of a City ordinance if the character of City-owned
land is substantially changed or altered in any way.
Larry Hanson, City Administrator
City of Stillwater
Page 2
1.0
STILLWATER MUNICIPAL BARGE FACILITY PROPERTY
.
The new river crossing is located south of the Stillwater Municipal Barge Facility property.
Construction of the new river crossing will not require the acquisition of any land from the site.
Construction, via temporary occupancy, of a park access road at the south end of the site,
consistent with the park master plan, will impact approximately 1.4 acres of site. This park
access road will connect with the Sunnyside Marina access and TH 95; the alignment of this park
access road has been designed to tie into the planned parking area at the south end of the site
identified in the 1998 Aiple Property and Kolliner Park Master Plan (1998 Master Plan).
Construction staging sites will be refined during final project design. The Stillwater Municipal
Barge Facility property has been identified as a potential construction staging area. Use of the
Terra Terminal building area for river crossing construction staging, following removal of the
building itself, was discussed at the March 9, 2005 meeting. The City has requested that the
Terra Terminal building be removed as soon as possible in the construction process as the
building has become a nuisance and liability for the City. Use of the barge repair business at the
south end of the property for a barge docking/staging area was also identified at this meeting, as
long as the timeframe of need is coordinated with the City.
Two mitigation items would be located within the Stillwater Municipal Barge Facility property.
These two mitigation items are described below.
.
1.1 Completion of Loop Trail System Including Grading of the Stillwater
Municipal Barge Facility Property and Conversion of the Lift Bridge to
Pedestrian/Bicycle Facility
To provide mitigation for the impacts of a new river crossing on the recreational values of the
Lower St. Croix Riverway, the DOTs have proposed a loop trail system between Minnesota and
Wisconsin utilizing the new river crossing bridge and the Lift Bridge. A figure illustrating the
location of the loop trail system is included as Attachment B. Additional layouts are included to
illustrate the proposed design of the loop trail system through the Stillwater Municipal Barge
Facility property. The loop trail would consist of two components through the site: 1) bicycle
trail adjacent to TH 95 utilizing the former railroad corridor, and 2) a pedestrian trail that would
diverge from the loop trail at the south end of the site, follow the St. Croix River shoreline to the
north end of the site, where it would reconnect with the bicycle trail through downtown
Stillwater.
Completion of the loop trail system through the Stillwater Municipal Barge Facility property
would also include grading necessary for construction of the loop trail and other additional
grading necessary for the implementation of the 1998 Master Plan while avoiding the Hersey &
Bean archaeological site. Grading of the site would be coordinated with the City to ensure
consistency with the City's vision for the future park. Construction of the loop trail will require a .
temporary occupancy of the StilIwater Municipal Barge Facility property.
.
.
.
Larry Hanson, City Administrator
City o[Stillwater
Page 3
1.2
Removal of the Terra Terminal Building and Hazardous Material Removal
Removal of the Terra Terminal building on the Stillwater Municipal Barge Facility property
would eliminate an existing man-made structure from the Riverway. The Terra Terminal
building would be removed, including any hazardous material removal, by Mn/DOT and
Wis/DOT during bridge and roadway construction. This removal would also include removal of
construction debris used for bank stabilization near the building and the removal of below-water
debris near the adjacent shoreline. The removal of construction debris and the replacement with
natural material to ensure bank stabilization will be coordinated with the City to ensure that this
is consistent with the plan for the park setting along the riverway. Removal of the Terra
Terminal building and hazardous material will require a temporary occupancy of the Stillwater
Municipal Barge Facility property.
2.0 LOWELL PARK
Construction of the new river crossing and the mitigation items will not require acquisition of
land from Lowell Park. The new river crossing is located approximately 7,550 feet south of the
Lift Bridge along the Minnesota shoreline.
2.1
Completion of Loop Trail System Including Conversion of the Lift Bridge to
Pedestrian/Bicycle Facility
Completion of the loop trail system will include construction of the loop trail from the Stillwater
Municipal Barge Facility property north to Lowell Park and the Lift Bridge. The current
alignment for the loop trail is along the former railroad right of way along the west boundary of
Lowell Park between Nelson and Chestnut Streets, connecting with the Lift Bridge along
Chestnut Street. Refer to the layouts included with this memorandum for an illustration of the
loop trail system in relation to Lowell Park.
With conversion of the Lift Bridge to a pedestrianlbicycle facility, the Lift Bridge will be closed
for general vehicle use. Mn/DOT proposes to construct bollards to prevent general vehicular
access to the Lift Bridge. These bollards are anticipated to be located entirely within the existing
Lift Bridge approach right-of-way, would be removable, and would allow City emergency
vehicles (e.g., ambulance; fire; police) to access the Lift Bridge. A conceptual drawing of how
these bollards could work is included as Attachment C. Construction of loop trail will require a
temporary occupancy of Lowell Park.
Currently, there is no on-street parking allowed on Chestnut Street between Main Street and the
Lift Bridge. With conversion of the Lift Bridge to a pedestrianlbicycle facility and removal of
through traffic on this portion of Chestnut Street, there may be opportunities to provide new on-
street parking stalls following completion of the river crossing project.
LaITy Hanson, City Administrator
City of Stillwater
Page 4
3.0
KOLLlNER PARK
.
Construction of the new river crossing will not require acquisition of land from Kolliner Park.
The new river crossing is located approximately 6,450 feet south of the Lift Bridge along the
Wisconsin shoreline.
3.1 Completion of Loop Trail System
Completion of the loop trail system will include construction of a trail from the east abutment of
the Lift Bridge to existing STH 35 in Houlton, Wisconsin. Two trails, one for bicyclists and one
for pedestrians, will parallel one another up the Wisconsin bluff from the Lift Bridge. The loop
trail will bisect Kolliner Park, similar to the existing roadway. The loop trail will be located
entirely within the existing road right-of-way and will not require the acquisition of land from
Kolliner Park. Construction of the loop trail will require a temporary occupancy of Kolliner
Park. Refer to the layouts included with this memorandum for an illustration of the loop trail
system in relation to Kolliner Park.
As noted above, with completion of the loop trail system, the Lift Bridge will be converted to a
pedestrian/bicycle facility. Unlimited vehicular use of the Lift Bridge will be prohibited, thus the
general public will not be able to access Kolliner Park by vehicle from Stillwater via the Lift
Bridge. However, city vehicles could still be able to access Kolliner Park via the Lift Bridge if
needed on a limited basis.
.
Pedestrians and bicyclists will be able to access Kolliner Park via the loop trail system from
downtown Stillwater or from Houlton, Wisconsin. A parking area is planned to be located near
existing STH 35 in Houlton at the top of the Wisconsin bluff.
3.2 Removal of Existing STH 64 Lift Bridge Approach and CTH E
To mitigate for the bluff impacts of a new river crossing and to facilitate the completion of the
loop trail system, the existing STH 64 will be removed from the Lift Bridge up the Wisconsin
bluff to existing STH 35. As noted above, the loop trail will be constructed within the existing
STH 64 right of way. Landscaping and revegetation within the right of way and along the loop
trail will be maximized to the extent possible and determined through the Visual Quality
Planning Process and Visual Quality Manual. The City will be invited to be a member of the
Visual Quality Planning Process.
In addition to the removal of STH 64, CTH E will be removed between the STH 64/CTH E
intersection and State Street in Houlton. The existing CTH E roadway pavement will be
removed and the roadway right of way revegetated to the extent possible.
Removal of the existing STH 64 Lift Bridge approach roadway and CTH E will eliminate general
vehicular access to Kolliner Park, Lift Bridge, and downtown Stillwater from STH 35 in .
Wisconsin. The bicycle portion of the loop trail on the Wisconsin bluff is a 12-foot paved trail
.
.
.
Larry Hanson, City Administrator
City of Stillwater
Page 5
with 2- to 5-foot vegetated shoulders. City emergency vehicles could access Kolliner Park from
Wisconsin along the bicycle trail if necessary.
3.3 Removal of Non-Historic Elements to Allow Reversion to a Natural State
To mitigate for the visual and bluff impacts of a new river crossing, the DOTs have proposed to
remove non-historic elements (e.g., existing driveway; parking area; other miscellaneous
structures) from the Kolliner Park property. Minor regrading and plantings may be required.
Some retaining walls will be left in place to maintain drainage. Historically significant elements
exposed above the soil surface would be documented and covered with fill. Attachment D
includes a graphic illustrating historic components identified in Kolliner Park as documented in
the report - Rivercrest Associates, Cultural Resource Investigation for St. Croix River Bridge of
Kolliner Park, (MnlDOT, October] 999). Once work is completed, the site would be allowed to
revert to a more natural state.
Removing only the existing asphalt in Kolliner Park would allow the base course to remain,
allowing limited vehicular access (e.g., City vehicles; emergency vehicles) into the park from the
Lift Bridge if needed on a limited basis.
As we work through the City's compliance with Chapter], Article] 6 of the City's Code, the
project will document this consultation process in the Supplemental Final EIS.
If you have any questions or require additional information, please contact me at your
convenience. Thank you.
Sincerely,
Todd Clarkowski
Area Engineer
cc: Cheryl Martin, FHW A
Terry Pederson, Wis/DOT
Rick Arnebeck, MnlDOT
Alana Getty, MnlDOT
Klayton Eckles, City of Stillwater
Steve Russell, City of Stillwater
Larry Hanson, City Administrator
City of Stillwater
Page 6
Attachments
Attachment A - City of Stillwater Parks and New River Crossing Location
Attachment B - Loop Trail System Overview Figure
Attachment C - Lift Bridge as a Pedestrian/Bicycle Facility
Attachment D - Historically Significant Components of Kolliner Park
Detailed layouts and profile of loop trail system through Stillwater Municipal Barge
Facility property, Lowell Park, and Kolliner Park
P:\M YFILES\St. Croix RiveR:ross ing\StillwaterParks-M emotjc3- 30-05 .doc
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City of Stillwater Parks and New River Crossing Location
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4686
3/22/2005 ATTACHMENT A
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Source: Rivercrest Associates, Cultural Resource
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Identified Historic Components of Kolliner Park
St. Croix River Crossing Project
4686
3/22/05
ATTACHMENT 0
St. Croix River Crossing Project: Updated Schedule
March 28, 2005
Scoping Phase:
Sept 2003
Nov 10, 2003
Dec 2 & 3, 2003
Dec 10, 2003
Dec 2003 - Mar 2004
March 29, 2004
Preparation of Scoping Document/Draft Amended Scoping Decision Document
Publication in EQB Monitor (submission of Notice on Nov 3)
Public Scoping Meetings - Wisconsin and Minnesota
30-day comment period ends
Preparation of Final Amended Scoping Decision Document (F ASDD)
Publication ofFASDD (submit to EQB on March 22)
.
Supplemental Draft Environmental Impact Statement (SDEIS) Phase:
Jan - June 2004 Evaluation of alternatives/ Preliminary Design! Preparation of SDEIS
June 15 & 21, 2004 Public Informational Meetings - Wisconsin and Minnesota
June - Aug 2004 Review by Mn/DOT/ WisDOT/ FHW A; Revisions
Aug 16, 2004 Publication (submit to EQB on Aug 9)
Sept 2 I & 22, 2004 SDEIS Public Hearings - Minnesota and Wisconsin
Oct 6, 2004 45-day comment period ends (required by Section 4(f))
Supplemental Final Environmental Impact Statement (SFEIS) Phase:
Nov 2004 - March 2005 Finalize Minnesota Highway 36 layout
Nov 2004 - April 2005 Section 106 Memorandum of Agreement (MOA)
Nov 2004 - May 2005 Response to SDEIS Comments/ Preparation of SFEIS/ Review by DOTs/ FHW A
Dec 2004 St. Croix Transit/ Growth Workshop
January - April 2005 National Park Service Section 7a Evaluation
April - October 2005 Visual Quality Planning Process and Manual (VQPP&M) Development
June - August 2005 Cooperating Agency SFEIS Review; Revisions
September 2005 Publication of SFEIS .
October 2005 30-day comment period ends
October 2005 Preparation of Record of Decision
November 2005 Publication of Record of Decision
November 2005 Memorandum of Understanding with Stillwater and Oak Park Heights/
Municipal Consent
June 2005
Funding Commitment
2006-2008
Final Design (2 to 3 years for final design following completion of SFEIS,
environmental clearances and other necessary agreements)
Obtain Federal/State Regulatory Permits
Right-of-Way Acquisition
Construction (3 to 6 years for construction, dependent upon project funding)
Project Complete and Open to Traffic
2006-2008
2007-2009
2009-2014
2012-20 IS
St. Croix Crossing Stakeholder Problem-Solving Process - Stakeholder Meeting Schedule
. #0 I - June 10, 2003 . #11 - June 22,2004
. #02 - June 30, 2003 . #12 - July 27,2004
. #03 - July 22, 2003 . # 13 - October 26, 2004
. #04 - September, 23, 2003 . #14 - October 27,2004
. #05 - October 28, 2003 . #15 - January 18,2005
. #06 - November 25, 2003 . #16 - June 2005 (tentative)
. #07 - January 6,2004 . # 17 - 3rd Quarter 2005
. #08 - January 27,2004 . #18 - 4th Quarter 2005 .
. #09 - February 24, 2004
. #10 - May 4,2004
Proj ect W ebsite: http://www.dot.~tate.mn.us/metro/Dfojects/ stcroix/index.html
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Purpose of presentation is to provide
additional consultation with the City of
Stillwater regarding the project's
proposed affects to City's 4(f) parks.
Chapter 1, Article 16 of City Code (City
Owned Land) requires public review if
the character of the City-owned land is
substantially changed or altered.
St. Cn1<t. <JJ.,.,er-o., ""'Jocf - CiI:y o-d 4(/)l/!rJrt,.., "
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. No land acquisition; Impact /ViA acres
. Park access road at south end is consistent with
previously developed Master Plan
. Bicycle trail adjacent to Highway 95 utilizing the
former railroad corridor
. Pedestrian trail following St. Croix River shoreline
· Avoid Hersey & Bean archaeological site
· Removal of Terra Terminal
. Temporary Occupancy necessary to construct Loop
Trail Removal of Terra Terminal Building
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· No land acquisition
. Combined trail alignment along former
railroad right of way along the west
boundary of Lowell Park between Nelson and
Chestnut Streets
. Lift Bridge converted to ped/bi ke facility
. Removable bollards placed on Chestnut St.
. Opportunities for additional on-street parking
along Chestnut and Main Streets
. Temporary Occupancy to construct Loop Trail
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· No land acquisition
· Roadway pavements removed
· Trail alignment from East end of Lift Bridge
to existing Highway 35 in Houlton
· Two trails parallel up the Wisconsin bluff
· Trail alignment entirely within existing 5TH
64 road right of way
· Lift Bridge converted to pedjbike facility
· City vehicles allowed limited access
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. Parking area at top of Wisconsin bluff
. Removal of non-historic elements to mitigate
for visual and bluff impacts of a new river
crossing
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Visual Quality work to address bluff impacts
. Reversion to a natural state
. Temporary Occupancy to construct Loop
Trail/Pavement Removal
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· Supplemental Draft EIS - August 2004 - Draft 4(f)'s
included
· Public Hearings - September 2004
· Since September 2004:
Minnesota Approach Layout Issues
- Loop Trail Design
NPS - Wild and Scenic River Section 7(a) Review
Historic Properties - Section 106 MOA
· SFEIS - COOp. AgencyjStakeholder Version - July 2005
· Draft Section 7( a)
· Draft Section 106 MOA
· Final Section 4(f) - Letter of Agreement with City
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~_ ~f..!~<.<' - .'>.::~1t.
.' _ ...-';;~'>J;~,..
'.
St Croix River Crossing Project Website:
www.dot.state.mn.us/metro/proj ects/stcroix
11
.
.
St. Croix River Crossing Project: Updated Schedule
May 10, 2005
Scoping Phase:
Sept 2003
Nov 10,2003
Dec 2 & 3, 2003
Dec 10, 2003
Dec 2003 - Mar 2004
March 29,2004
Preparation of Scoping DocumentlDraft Amended Scoping Decision Document
Publication in EQB Monitor (submission of Notice on Nov 3)
Public Scoping Meetings - Wisconsin and Minnesota
30-day comment period ends
Preparation of Final Amended Scoping Decision Document (FASDD)
Publication ofFASDD (submit to EQB on March 22)
Supplemental Draft Environmental Impact Statement (SDEIS) Phase:
Jan - June 2004 Evaluation of alternatives/ Preliminary Design! Preparation of SDEIS
June 15 & 21, 2004 Public Informational Meetings - Wisconsin and Minnesota
June - Aug 2004 Review by Mn/DOT/ WisDOT/ FHW A; Revisions
Aug 16,2004 Publication (submit to EQB on Aug 9)
Sept 21 & 22, 2004 SDEIS Public Hearings - Minnesota and Wisconsin
Oct 6, 2004 45-day comment period ends (required by Section 4(t))
Supplemental Final Environmental Impact Statement (SFEIS) Phase:
Nov 2004 - March 2005 Finalize Minnesota Highway 36 layout
Nov 2004 - May 2005 Section 106 Memorandum of Agreement (MOA)
Nov 2004 - June 2005 Response to SDEIS Comments/ Preparation of SFEIS/ Review by DOTs/ FHW A
Dec 2004 S1. Croix Transit/ Growth Workshop
January - June 2005 National Park Service Section 7(a) Evaluation
May - November 2005 Visual Quality Planning Process and Manual (VQPP&M) Development
July - August 2005 Cooperating Agency SFEIS Review; Revisions
September 2005 Publication of SFEIS
October 2005 30-day comment period ends
October 2005 Preparation of Record of Decision
November 2005 Publication of Record of Decision
November 2005 Memorandum of Understanding with Stillwater and Oak Park Heights/
Municipal Consent
June 2005
Funding Commitment
2006-2008
Final Design (2 to 3 years for final design following completion of SFEIS,
environmental clearances and other necessary agreements)
Obtain Federal/State Regulatory Permits
Right-of-Way Acquisition
Construction (3 to 6 years for construction, dependent upon project funding)
Project Complete and Open to Traffic
2006-2008
2007-2009
2009-2014
2012-2015
St. Croix Crossing Stakeholder Problem-Solving Process - Stakeholder Meeting Schedule
. #01 - June 10,2003 . #11 - June 22, 2004
. #02 - June 30, 2003 . #12 - July 27, 2004
. #03 - July 22, 2003 . #13 - October 26,2004
. #04 - September, 23, 2003 . #14 - October 27,2004
. #05 - October 28, 2003 . #15 - January 18,2005
. #06 - November 25,2003 . #16 - July 19,2005
. #07 - January 6, 2004 . #17 - 3rd Quarter 2005
. . #08 - January 27, 2004 . #18 - 4th Quarter 2005
. #09 - February 24,2004
. #10 - May 4, 2004
Project Website: htm:/ /www.dot.state.mn.us/metr%roiects/stcroix/index.htrnl
.
.
.
ORDINANCE NO.:
AN ORDINANCE AUTHORIZING THE ALTERATION, DEVELOPMENT AND
CHANGE OF USE OF CITY OWNED LAND
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. Brid~e Proiect Mitie:ation. As part of the planning for a new bridge across
the St. Croix River, MnJDOT and Wis/DOT (DOTs) have proposed several mitigation
items with the Preferred Alternative package that, if implemented, will affect City of
Stillwater (City)-owned park property (Stillwater Municipal Barge Facility property,
Lowell Park and Kolliner Park.)
2. Publication of Notice. Notice of the proposed change has been published
in the legal newspaper of the City of Stillwater to fulfill City obligations under Chapter 1,
Article 16 of the City Code (City Owned Land) which requires public review if the
character of City-owned land is substantially changed or altered.
3. Public Hearine:. At the Public Hearing the Council considered public
comment with regard to the proposed changes.
4. Authorization. Based upon the files and records in this proceeding and
upon the information made part of the record and the testimony presented at the Public
Hearing, the Council ordains that the proposed alteration, development and change of City
Owned Land, as described below, is authorized.
5. Stillwater Municioal Bare:e Facilitv Prooertv. Stillwater Municipal
Barge Facility Property. The new river crossing is located south of the Barge Facility
property. Construction will not require the acquisition of any land from the site.
Construction of a park access road at the south end of the sites will impact approximately
1.4 acres of site. This access road will connect with the Sunnyside Marina access and TH
95.
To provide mitigation for the impacts of a new river crossing on the recreational
values of the Lower St. Croix Riverway, the DOTs have proposed a loop trail system
between Minnesota and Wisconsin utilizing the new river crossing bridge and the Lift
Bridge. The loop trail would consist of two components through the site: 1) bicycle trail
adjacent to TH 95 utilizing the former railroad corridor, and 2) a pedestrian trail that would
diverge from the loop trail at the south end of the site, follow the St. Croix River shoreline
to the north end of the site, where it would reconnect with the bicycle trail through
downtown Stillwater.
The Terra Terminal building on the Barge Facility property will be demolished and
removed. Removal of the Terra Terminal building and hazardous material will require a
temporary occupancy of the Barge Facility property.
6. Lowell Park. Completion of the loop trail system will include construction .
of the loop trail from the Barge Facility property north to Lowell Park and the Lift Bridge.
The current alignment for the loop trail is along the former railroad right-of-way along the
west boundary of Lowell Park between Nelson and Chestnut streets, connecting with the
Lift Bridge along Chestnut Street.
With conversion of the Lift Bridge to a pedestrian/bicycle facility, the Lift Bridge
will be closed to general use. City emergency vehicles (e.g. ambulance, fire, police) will
continue to have access to the Lift Bridge.
7. KolIiner Park. Completion of the Loop trail system will include
construction of a trail from the east abutment of the Lift Bridge to existing STH 35 in
Houlton, Wisconsin. Two trails, one for bicyclists and one for pedestrians, will parallel
one another up the Wisconsin bluff from the Lift Bridge. The loop trail will bisect
Kolliner Park, similar to the existing roadway.
Removal of the existing STH 64 Lift Bridge approach and CTH E will eliminate
general vehicular access to Kolliner Park, and downtown Stillwater from STH 35 in
Wisconsin. The bicycle portion of the loop trail on the Wisconsin Bluff is a 12-foot paved
trail with 2 to 5 foot vegetated shoulders. City emergency vehicles will have access to
Kolliner Park from Wisconsin along the bicycle trail.
To mitigate for the visual and bluff impacts of a new river crossing, the DOTs have .
proposed to remove non-historic elements (e.g. existing driveway, parking area, other
miscellaneous structures) from the Kolliner Park property. Minor regrading and plantings
may be required. Some retaining walls will be left in place to maintain drainage.
Historically significant elements exposed above the soil surface would be documented and
covered with fill.
8. Amendin!!/Savin!!. In all other ways the City Code shall remain in full
force and effect.
9. Effective Date. This Ordinance will be in full force and effect 30 days after
its passage and publication according to law, as provided in the City Charter.
Adopted by the City Council of the City of Stillwater this
day of May, 2005.
CITY OF STILL WATER
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
Memo
To:
From:
Date:
Subject:
Mayor and City Council ~
Steve Russell, Community Development Director
May 12, 2005
Final Plat Approval of Settlers Glen 7th and 8th Addition.
Background. The original planned unit development and preliminary plat for the
Settlers Glen Project was approved in 2000. So far, 6 subdivision additions have been
approved for all of the attached housing (160 DU's) and most of the single family lots
(120 lots). One major addition directly south of McKusick Road has yet to be approved.
This final addition will provide another access entry point to the 380 unit development
and help distribute traffic to McKusick as well as Boutwell.
Settlers Glen 7th and 8th Addition Review. The 7th and 8th Additions before the
Councilor for 25 and 21 lots, respectively. The street design and lot division is
consistent with the original preliminary plat.
The original preliminary plat required that Atwood Circle be shortened to setback
development further from the Brown's Creek Wetland and natural area. The developer
has modified their preliminary plans to meet the condition although the lot configuration
still results in the lots, rather imposingly, effecting views from the natural area. To
further mitigate the impacts of the subdivision and lot development, it is recommended
that additional landscaping, color of residence and height of the point lot structures be
conditioned to allow development but to mitigate building impacts.
Special Conditions of Approval for Lots 1, 2 and 3.
1. Lots 1, 2 and 3 shall be of a one-story walkout design.
2. Additional deciduous and coniferous landscaping shall be installed (trees and
bushes) compatible with the Brown's Creek Natural Area plant community that
screens two-thirds the view of the building facing the riparian area when landscape
is mature (10 years of growth).
3. The color of the residence on Lots 1, 2 and 3 shall be earth tone.
These conditions allow development of the three most prominent lots and helps
mitigate impacts.
Other previously required and conditioned dedications and improvements will have to
be provided before any building permits are issued for these additions. For various
reasons, the developer has not been able to fulfill their development obligations in a
timely manner. No building permits shall be approved until all outstanding trail, park,
land dedication and landscaping improvements are completed.
.
Recommendation: Approval as conditioned.
Finding: The final plat for Settlers Glen 7th and 8th conditions are consistent with the
preliminary plat.
Conditions of Approval.
1. All park, natural area posting, trail and landscaping improvements shall be installed
and approved by the Community Development Director before any 7th or 8th Addition
building permits are issued.
2. Special Conditions for Lots 1, 2 and 3, Blk 1 Settlers Glen 8th Addition shall apply.
A. Lots 1, 2 and 3 shall be of a one-story walkout design.
B. Additional landscaping (deciduous and coniferous, bushes and trees) shall be
planted to screen two-thirds the backs of the residence 1, 2 and 3 from the
Brown's Creek Natural Area at landscape maturity (10 years).
C. Residence in Lots 1, 2 and 3 shall be painted an earth tone brown, tans, greens .
to blend with adjoining natural area.
3. Additional landscaping shall be planted along the backs of property to partially
screen the residence from the natural area.
4. The City Engineer shall approve the condition of all ponding and infiltration areas
before final plat recording.
Recommendation: Approval with conditions.
Attachments: Application, and final plats Settlers Glen 7th and 8th Additions.
.
SETTLERS GLEN 7TH ADDITION
KNOW ALL BY THESE PRESENTS: Andrews, Inc., a Minnesota corporation, owner and
proprietor and U. S. Home Corporation, a Delaware corporation, contract purchaser of the
following described property situated in the County of Washington, State of Minnesota to wit
Outlots C & E, SETTLERS GLEN 6TH ADDITION, according to the recorded plat thereof,
Washington County, Minnesota.
CITY COUNCIL OF STILLWATER, MINNESOTA
This plat was approved by the City Council of Stillwater, Minnesota, this _ day of
200_. and hereby certifies compliance with all requirements as set
forth in Minnesota Statutes, Section 505.03. Subd. 2.
Have caused the same 10 be surveyed and platted as SETTLERS GLEN 7TH ADDITION and do
hereby donate and dedicate to the public for public V~e forever the easements created by this plat
for drainage and utility purposes only,
By:
, Mayor
By;
, Clerk.
tn witness whereof saId Andrews, Inc., a Minnesota corporation, has caused these presents to be
signed by its proper officer this _ day of , 200_.
By:
, Planning Commission Chairman
ANDREWS, INC.
By:__
___u_____, Planning Commission Secretary
By:
, as
STATE OF
COUNTY OF
WASHINGTON COUNTY SURVEYOR
This instrument was acknowledged before me this _ day of. ,200_,
by \ as of Andrews, Inc., a Minnesota
corporation, on behalf of the corporation.
Pursuant to Chapter 820, Laws of Minnesota, 1971, this plat has been approved this _ day of
,200_.
By:
Washington County Surveyor
By:
Notary Public,
My Commission Expires
County,
WASHINGTON COUNTY AUDITORITREASURER
In witness whereof said U. S. Home Corporation, a Delaware corporation, has caused these
presents 10 be signed by its proper officer this _ day of ,200_.
There are no delinquent taxes, the current taxes due and payable for the year 200_ have been
paid, and transfer has been entered this _ day of , 200_.
U. S. HOME CORPORATION
By:
Washington County Auditor!rreasurer
By:
STATE OF
COUNTY OF
as
By:
Deputy
This instrument was ack.nowledged before me this ___ day of __.__ _,200__,
by , as of U. S. Home Corporation, a
Delaware corporation, on behalf of the corporation.
WASHINGTON COUNTY RECORDER
Document No.
I hereby certify that this instrument was filed in the office of the County Recorder for record on this
_ day of ,200~, at _o'clock _.M., and was duly recorded in
Washington County Records.
Notary Public,
My Commission Expires
County,
1 hereby certify that I have surveyed and platted the property described on this plat as SETTLERS
GLEN 7TH ADDITION; that this plat is a correct representation of said survey; that all distances
are correctly shown on the plat in feet and hundredtfls of a foot; that all monuments have been
correctly placed in the ground as shown or will be correctly placed in the ground as designated;
that the outside boundary lines fire correctly designated on the plat; and that there are no wet
lands as defined in Minnesota Statues, Section 505.02, Subd. 1. or public highways to be
designated other than as shown on said pIal.
Washington County Recorder
Deputy
Henry D. Nelson, land Surveyor, Minn. Reg. No. 17255
STATE OF MINNESOTA
COUNTY OF ANOKA
The foregoing Surveyor's Certificate by Henry O. Nelson, Land Surveyor. Minnesota Registration
No. 17255 was acknowledged before me this _ day of 200_.
Max L. Stanislawski
Notary Public, Anoka County, Minnesota
My Commission Expires January 31st, 2005.
McCOMBS FRANK ROOS ASSOCIATES, INC.
ENGINEERS AND LAND SURVEYORS
SHEET I OF 3 SHEETS
- .
.
.
.
.
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SETTLERS GLEN 7TH ADDITION
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VICINITY MAP
SEe. 19, T. 30 N. R. 20 W
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ENGINEERS AND LAND SURVEYORS
SHEET 2 OF 3 SHEETS
SETTLERS GLEN 7TH ADDITION
------
OUTLOT
OUTLOT
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pusnc CAP INSCRIBED RI...S. 17255. UNlESS DTHER'MSE
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VICINITY MAP
SEe. ]9, T. 30 N, R.2DW
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McCOMBS FRANK ROOS ASSOCIATES, INC.
ENGINEERS AND LAND SURVEYORS
.
.
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SEC. 19, T. J() N. R. Ul w
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DCNOTES FOOND, 1/2 IHCH BY '4 INCH IROH PIPE ttlTH
pusnc CAP INSCRIBED RI.s' '72~ UNLESS 07HtRItfSE
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(1OVlWEU. OD, ..,
NOT TO SCALE
INSET A
McCOMBS FRANK ROOS ASSOCIATES, INC.
ENGJNEERS AND LAND SURVEYORS
SHEET 3 OF 3 SHEETS
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DOIOrts rouND, 1/2 1He>t 8Y 14 INCH IRON P/Pf 1M'7H
PLAsnc CAP IH$CRI8ED R/.S. 17255, IlNLESS OTHERI/IS(
5>1_.
M ORIM~l1OH OF THIS 8EARfNG S'mDI IS AS.suwrn
VICINITY MAP
SEC. 19, T. 30 N, R. ZO W
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SHEET 2 OF 3 SHEETS
.
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SETTLERS GLEN 8TH ADDITION
KNOW ALL IV TWlSI! ~!Nf$: AMf&W&, lne., & MiPiMMte GGl'J!lsJiMiel'l, 0Wr'ler 8flEl
proprlotor and U, S, _ GO,.,.I8liOfl, a lIoIawa.. ..._itIlofl, eeAtf8tt I9l<Ir<lli..., of teo
foflowing dHCriOef'".~ 8ft.t:1etee 10 tfIe 6el:lf'lty af WSBfliMltten, &tfKe Gf MtMHetete wit
Outtols A' 8. srTTLI~S Gl,..1!N 7"fH AOIDIT10N, 8eeel'~I"'g t1!l the reeefeleel Jlllat thereat.
W..hingtOl"l County, MlMMfJtS,
Have cau..d tn. .'l'I'l8 to " awl'V~ aJill!ll9leMM ft s-;rTL~~-$ GLAN 8fH AOCHT ION SMa e~
h.rttby donal' Rl'\'d dedlCflte to tl'te liu"l!Ille fer ~1i1S U&e feFEWer t"'* eeeeme!'lt6 er,"teEley ""ie J;llat
for drainege IJndutlltty purP"" &f'Ily.
In witness whereof Aid AndrltWl, 11'\1t., 8 MinnHGte Gefl!>$fi'tlen. hU 0al:l&Elcl thM9 ~r$$el'lt-s to l!le
slgn.d by Its prop... offIc.r this ___ cl.y lIf , 200..........
ANDREWS. INC.
By:
STATE OF
COUNTY OF
Thla Inatru",o'" woa acknowlodgt<j boWo "'0 this _ day Of .' 200_.
by _' as of Andr~, lne , a Mlnn.aotl
corporation, on behalf oftl'i. corporation.
,N
'-'County,
Notary PubUc.
My Commission Expir-es
In witness whereof said U. S. Home Corporation, a Oelaware corporation, has caused these
presents 10 be signed by it& proper officer this .~_ day of _, 200_.
U. S, HO'-'lE CORPORATION
By.
STATE OF
COUNTY OF
, as
This instrument was acknowledged before me lhis _ day of .' 200_.
by , as _ . of U. S. Home Corporation, a
Delaware corporation, on behalf of the cOr'Pollttlon.
Notary Public,
My Commission Expires
1 hereby certify that I have surveyed and platted the property described on this plat 8S SETTLERS
GLEN 8TH ADDlTION; tnet this plat Is 8 correct repr8.entetlon 01 said survey; that all distances
are correctly shown on the plat In feet and hundredths 01 e foot; that all monuments hl!lve been
correctly placed In the ground as shown or will be correctly placed In the ground 85 designated:
that the outside boundary lines are correctly designated on the plat; Bnd that there ere no wet
lands as defined In Minnesota Statues. SectiOl'\ 505.02, Subd. '1. Of publiC highways to oe
designated other Ihan as shown on said plat.
County,
Henry D. Nelson, Land Surveyor, Minn. Reg. No. 17255
STATE OF MINNESOTA
COUNTY OF ANOKA
The foregoing Surveyor's Certificate by Henry D. Nelson, lal1d Surv4yor, Minnesota ~9g\stra\lon
No. 17255 was acknowledged before me this _ day of 200_.
Max L. Stanislowski
Notary Public. Anoka County, Mlnnesola
My Commission Expires January 3151, 2005.
CITY COUNCil OF ITIlLWAT!Il, '-'IlNNllI!OTA
This ,let WH .,~cd Ity the Chy CGWt'Iefl 01 t+Kt City af Stillwater. MiI'H'\86Gte. t+'lis _ €ley ef
, 300___. ..,\'!l Mrey ~ """"lieMee with all r-e~lr-eA'ie. 16 Ht
to"" I" MlM_ ~, Sootia" 105,03, SWlM, 2.
By:
_' MeYGr
By:
,Clef'!<
By:
, J!'lsf'll'Iil'l€l Ce""mi6ef$A Cheirmen
By: ..._ _
lO't-an"'if'l~ Ce""",,seien Secretary
WASKINGTON COUNTY $Ul'\V!YOPl
Pursuel'lt to Ch.pt.,- 820, L~ of Mtl'ln"Qte, 1971, tnls pl.t "$' been approved this _ day of
,200_.
By:
W,.,hington County Surv.yor
By:
WASHINGTON COUNTY AUDITOfllTREASURER
There are no delinqu.nt taxts. the current tax.s due and payable for the year 200___ have been
paid, and transfer has been entered this_ day of .f 200_,
By:
Washington County AuditorlTr.asur.r
By:
Deputy
WASHINGTON COUNTY RECORDER
Document No.
\ hereby certify 1ha1 this Instrument was filed In the office of the County Recorder for reeord on this
_ day of . .200_. at _o'clock _.M.. and was duly recorded in
Washlngtof"l County Records.
Washington County Recorcler
Deputy
McCOMBS FRANK ROOS ASSOCIATES, INC.
E'NG'NEERS AND l..AND SUR.VEYORS
SHEET 1 OF 3 Sn=!~
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EXECUTION COpy
SETTLER'S GLEN
7TH AND 8TH ADDITIONS
ADDENDUM TO
DEVELOPMENT AGREEMENT
BETWEEN
THE CITY OF STILLWATER
AND
US. HOME CORPORATION
FOR
SETTLER'S GLEN
Master Development Agreement Dated April 3, 2001
This Instrument Drafted By:
David 1. Magnuson
Magnuson Law Finn
333 North Main Street, Suite 202
Stillwater, MN 55082
651-439-9464 telephone
651~439~5641 fax
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7TH AND 8TH ADDITIONS
ADDENDUM TO
DEVELOPMENT AGREEMENT FOR SETTLER'S GLEN
.
Originally Dated April 3, 2001
This Agreement made this day of , 2005 between the City of
Stillwater, a political subdivision of the State of Minnesota ("City") and U.S. Home Corporation,
a Delaware corporation ("U.S. Homes") (the "Developer").
1. INTRODUCTION. U.S. Homes and the City executed a Master Development
Agreement for the development of Settler's Glen, a residential community, on April 3,
2001 and the purpose of this Addendum is to facilitate the build-out of Settler's Glen 7th
and 8th Additions and the installation of public improvements needed to serve the
twenty- five (25) single family within the 7th Addition and twenty-one (21) lots within the
8th Addition Phases of the development. A description of this phase (the "Project") is
attached hereto as Exhibit A.
2.
SAVING. The Master Development Agreement will remain in force and effect except as
expressly modified in this Addendum and for the purposes of this Addendum is restated
as if set forth verbatim.
3.
PUBLIC IMPROVEMENTS. The City is willing to allow the Developer to construct
and install the public improvements for this phase.
.
4. SECURITY. Security for the costs of the Public Improvements for this Phase of the
Project required by 95 of the Master Development Agreement is in the amount of
$
5. CONDITIONS OF APPROVAL. The conditions of approval for the final plat of the
property, as set forth in Resolution 2005- enacted by the City Council on May 17,
2005, must be satisfied for the property as well as any applicable conditions imposed on
the preliminary plat and Planned Unit Development permit set forth in City Resolution
2000-205 enacted by the City on July 18, 2000.
6. SPECIAL CONDITIONS OF APPROVAL. Special Conditions for Lots 1, 2 and 3,
Block 2, Settler's Glen 8th Addition shall apply.
A. Lots 1, 2 and 3 shall be a one-story, walkout design.
B. Additional landscaping (deciduous and coniferous, bushes and trees) shall be
planted to screen two-thirds of the back of residences 1, 2 and 3 from the
Brown's Creek Natural Area at landscape maturity (10 years).
C.
Residences in Lots 1, 2 and 3 shall be painted an earth tone browns, tans, greens,
to blend with adjoining natural area.
.
.
.
.
7.
HOOK-UP CHARGES. Hook-up charges attributed to this Phase are $
associated with the AUAR Trout Street Mitigation.
8. PARK IMPROVEMENTS. Active parks within the First, Second, Third, Fourth, Fifth
and Sixth Additions must be improved to the satisfaction of the City Engineer before
building permits will be issued for the Seventh and Eighth Addition.
9. SEAL COATING. In order to protect that portion of Atwood Lane within the Seventh
Addition and Atwood Court and Atwood Circle from early failure by reason of the
extraordinary wear caused by construction traffic, the Developer agrees to deposit with
the City the sum of $ to be applied by the City to the cost of seal coating that
portion of Atwood Circle, the work to be done by the City no later than the fifth year of
its life.
10. TRAILS. Prior to issuance of any building permits in the 7th and 8th Additions,
Developer shall install all grass, gravel, and blacktop trails proposed as part of this Phase
and past Phases, to the satisfaction of the City Engineer and the Community
Development Director.
11.
MARKERS. Prior to issuance of any building permits in the 7th and 8th Additions,
Developer shall install markers locating and identifying all natural, open space and
parkland areas at each and every property corner where ever adjoining private lots meet
these areas, to the criteria set forth by the City Engineer.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this
day of ,2005.
CITY OF STILLWATER
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, Clerk
Hook-up charges are based upon the rate of $
x
acres.
- 2 -
DEVELOPER:
U.S. HOME CORPORATION,
a Delaware corporation
By
Its:
STATE OF MINNESOTA)
) ss.
COUNTY OF WASHINGTON )
On this day of , 2005, before me, a Notary Public within and for said
County, appeared Jay L. Kimble, and Diane F. Ward, to me personally known who, being duly
sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and
that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a
Minnesota Municipal corporation.
Notary Public
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this day of
2005, by__ ' the
authorized agent for U.S. Home Corporation, a Delaware corporation, the Developer.
, duly
Notary Public
- 3 -
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MEMORANDUM
TO: Mayor and City Council
FROM:
Shawn Sanders, Assistant City Engineer
~
DATE: May 12,2005
RE: 2005 Street Seal Coat Project
Project 2005-06
DISCUSSION:
.
Bids for the 2005 Street Seal Coat Project were opened on Thursday, May 12,2005. The City
received fours bids with the low bid of $178,922.00 submitted by Allied Blacktop Co. (see
attached resolution). The engineer's estimate for this project was $275,000.00. This project
is shared with Stillwater Township, City of Bayport, and the Stillwater School District. Each
community and School District is responsible for their own cost of the project. The city
portion of the cost using the low bidders unit prices is $75,963.75. $85,000 was budgeted.
RECOMMENDATION
I recommend that the City accept the bids submitted for the 2005 Street Seal Coat Project,
Project 2005-06 and award the contract to Allied Blacktop Co. with a low bid of
$178,922.00.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2005- ACCEPTING BID AND AWARDING CONTRACT FOR 2005
STREET SEAL COAT PROJECT
.
ACCEPTING BID AND AWARDING CONTRACT FOR
2005 STREET SEAL COAT PROJECT
(Project 2005-06)
.
WHEREAS, pursuant to an advertisement for bids for the 2005 Street Seal Coat Project, bids
were received, opened and tabulated according to law, and the following bids were received complying
with the advertisement;
BIDDER
BID AMOUNT
Allied Blacktop Co., Maple Grove, Minnesota
$178,922.00
Pearson Bros., Inc., Loretto, Minnesota
$231,120.00
Astech Corporation, St. Cloud, Minnesota
$241,053.00
Caldwell Asphalt Co. Inc., Hawick, Minnesota
$243,060.31
ENGINEER'S ESTIMATE
$240,000.00
and
.
WHEREAS, it appears that Allied Blacktop Co. of Maple Grove, Minnesota is the lowest
responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allied
Blacktop Co. of Maple Grove, Minnesota in the name of the City of Stillwater for the seal
coating of streets according to the plans and specifications therefore approved by the City
Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except the deposits of the successful bidder and the next lowest bidder shall
be retained until a contract has been signed.
Adopted by the City Council this 17th day of May 2005.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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MEMO
May 11 , 2005
TO:
Mayor and City Council
FROM:
Diane Ward
City Clerk
SUBJECT: Tax Forfeited Property
DISCUSSION:
There are five tax-forfeited parcel available to the City (see attached). Four of the parcels are
on across the street from McKusick Lake - possible usage is Storm Pond & Flood Protection
and 34.030.20.24.0021 which is located on Highway 95 north of Sunnyside which has a trunk
sewer line and could be used for storm water ponding - possible usage is Storm Drainage and
Utilities. These properties have been reviewed by Public Works Director Eckles as properties
that would be beneficial to the City.
RECOMMENDATION:
Engineering recommends acquisition of parcels 34.030.20.24.0021,29.030.20.13.0006,
29.030.20.13.0007, 29.030.20.13.0008, and 29.030.20.13.0009.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting Resolution
2005- , AUTHORIZING THE CITY TO APPLY FOR THE RECONVEYANCE OF TAX
FORFEITED LANDS
AUTHORIZING THE CITY TO APPLY FOR THE RECONVEYANCE OF TAX FORFEITED
LANDS
WHEREAS, the parcels 29.030.20.13.0006, 29.030.20.13.0007, 29.030.20.13.0008, and
29.030.20.13.0009 and 34.030.20.24.0021 is tax forfeit and available to the City of Stillwater.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota that the City Clerk is hereby authorized to complete an application on behalf of the
City of Stillwater for the conveyance of the following parcels as described below:
Parcels: 29.030.20.13.0006, 29.030.20.13.0007, 29.030.20.13.0008, and 29.030.20.13.0009
and 34.030.20.24.0021
Adopted by the City Council this 17th day of May, 2005
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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Was lington
County
Assessment,
Taxpayer Services and
EJections Department
May 3, 2005
Diane Ward
Stillwater City Hall
216 N 4th St
Stillwater,MN 55082
Dear Ms. Ward,
Enclosed is a classification listing of non-conservation land located in your city. The parcels
described in the listing Forfeited to the State of Minnesota for non-payment of property taxes.
As required under M.S. 282.01, we request that you approve the parcel(s) for public auction or
request conveyance to your city for public use.
We require a certified copy of the City Council Resolution authorizing any action taken. If you
request that a parcel be conveyed to your city, you must also complete the form "Application by a
Governmental Subdivision for Conveyance of Tax-Forfeited Land" and mail it to this office. This
application will be contingent upon DNR's approval of the classification and sale or repurchase
by a prior owner.
The enclosed list does not indicate parcel(s) with special assessments. Please review this list
and indicate any amounts involved that are not listed on this notice. Special assessments that
were canceled at forfeiture will be paid to you out of the proceeds of the sale of the property to
the extent that funding is available. Special assessments that were levied after the forfeiture
should be certified to this office on the list provided. They will be the appraised value and paid
from the sale price.
Please be advised that, if the City Council fails to respond within sixty (60) days of the date of
this letter, the sale will be deemed approved.
If you have any question, please feel free to contact me at 430-6167.
sjpceoo~. Iy, .'
il. ,1 .~ 'I'., J\ il
pzc- L\.;l~
Becka Ault
Tax Accounting & Research
Government Center' 14949 62nd Street North - P.O. Box 6, Stillwater, Minnesota 55082-0006
Phone: 651-430-6175 . Fax: 651-430-6178 . TTY: 651-430-6246
www.co.washington.mn.us
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Maop.a.]°May 36
CITY OF BAYPORT
294 North 3rd Street
Bayport, Minnesota 55003- 1027
Phone: 651-275-4404
Fax: 651-275-4411
May 12, 2005
Mayor Jay Kimble
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Dear Mr. Kimble,
.
As discussed, the partners of the St. Croix Valley Area Community Family Center have held
several meetings over the past year to discuss the initial development of a community center
facility. Within the last few months, the cities of Bayport, Oak Park Heights, and Lake Elmo,
Stillwater Area School District. United Way, YMCA, and various non-profit agencies, have each
agreed to financially contribute a minimum of $2,000.00 to aid in the financial expenditure
toward pursuing the feasibility of this project.
As a principal community of the St. Croix Valley that would share in the benefit of this facility,
the partners are requesting that the Stillwater City Council consider adopting the enclosed
resolution, contributing $2,000.00 to aid in the financial expenditure toward this project, at its
next meeting. Upon declaration of this financial support, the partners of the St. Croix Valley
i\rea Community Family Center will solicit financial assistance from various agencies to match
the total financial contribution of the partners, to pursue feasibility of the project.
If you have any questions, please feel free to contact me at 651-439-3637. Thank you in advance
for you cooperation and support in developing an integrated facility to meet the educational,
recreational, and wellness needs of families and individuals in the St. Croix Valley.
Sincerely,
.
t?~
Rick Schneider
Mayor of Bayport
~
cc: Mike McGuire, Bayport City Administrator
Larry Hansen, Stillwater City Administrator
A RESOLUTION BY THE PARTNERS OF THE ST. CROIX VALLEY AREA COMMUNITY
F AMIL Y CENTER SUPPORTING A FINANCIAL CONTRUBUTION
FOR THE POSITION OF A PROJECT COORDINATOR
.
WHEREAS: The partners of the St. Croix Valley Area Community Family Center are committed
to developing an integrated facility to meet the educational, recreational, and wellness needs of
families and individuals in the St. Croix Valley:
WHEREAS: The partners of the St. Croix Valley Area Community Family Center have held
several meetings over the past year to discuss the initial development of this facility;
WHEREAS: To move the project forward, the partners of the St. Croix Valley Area Community
Family Center have agreed that it is necessary to solicit the planning services and expertise of a
project coordinator;
WHEREAS: The partners of the guiding team of the St. Croix Valley Area Community Family
Center, which consists of the City of Bayport, City of Oak Park Heights, City of Stillwater,
Stillwater Area School District, United Way, and YMCA, have each agreed to financially contribute
a minimum of $2,000.00 to aid in the financial expenditure toward a project coordinator;
WHEREAS: Upon declaration of this financial support, the partners of the St. Croix Valley Area
Community Family Center will solicit financial assistance from various agencies to match the
financial contribution of the guiding team of the St. Croix Valley Area Community Family Center,
to aid in the financial expenditure toward a project coordinator;
.
NOW THEREFORE BE IT RESOLVED: By the City of Bayport, City of Oak Park Heights, City
of Stillwater, Stillwater Area School District, United Way, and YMCA do hereby ordain as follows:
1) The partners of the guiding team of the St. Croix Valley Area Community Family Center
hereby agree to financially contribute a minimum of $2,000.00 to aid in the financial
expenditure toward a project coordinator, and specifically
(Name of partner)
agrees to contribute $
Thereupon said resolution was declared duly passed, adopted, and signed on this
,2005.
day of
ATTEST:
.
.
.
.
Memo
To: Mayor & City Council
From: Diane F. Ward, City Clerk
Date: 5/17/2005
Subject: Tobacco Ordinance
As with the liquor ordinance, it is recommended that managers of establishments be
included as part of the application process, along with the applicant for a tobacco
license. It is the managers that are ultimately responsible for the sale of tobacco and
who the Police Department will have contact with and therefore a background check
should be conducted on the managers of establishments that sell tobacco products.
Also, the Department of Revenue requires information on the applicant and the
ordinance should be changed so that the information provided by the applicant
includes date of birth, driver's license number, and the social security number of the
applicant.
(Changes to the Application paragraph is in Bold)
.
ORDINANCE NO. 958
AN ORDINANCE AMENDING CHAPTER 41, LICENSES, PERMITS AND PROHIBITIONS*,
SECTION 41-2, SUED. 3, ENTITLED LICENSING OF TOBACCO SALES; POSSESSION AND
USE BY MINORS; APPLICATION, OF THE CITY CODE OF THE CITY OF STILLWATER
THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN:
1. AMENDING: The current section of the City Code, Chapter 41, Section 41-2, Subd. 3 entitled
Licensing of tobacco sales; possession and use by minors; Application, is hereby deleted in its entirety
and replaced with the following that reads:
(1) Application. An application for a license to sell tobacco, tobacco products, or tobacco related
devices must be made on a form provided by the city. The application must contain the full name
of the applicant, date of birth, driver's license number, social security number the applicant's
residential and business addresses and telephone numbers, the name of the business for which
the license is sought, names of all managers, addresses, date of birth, driver's license
number, and any additional information the city deems necessary. The city clerk, with the
assistance of the police chief or the chiefs designee, is responsible to see that background checks
are done on all applicants and managers. Upon receipt of a completed application, the city cler~
must forward the application to city council for action at its next regularly scheduled council .
meeting. If the city clerk determines that an application is incomplete, he or she must return the
application to the applicant with notice of the information necessary to make the application
complete.
2. SAVING. In all other ways, the City Code will remain in full force and effect.
3. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and
publication according to law.
Adopted by the City Council of the City of Stillwater this
day of June, 2005
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
,.
<'
MAGNUSON LAw FIRM
.
L1CENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET' SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (65])439-9464 . FAX: (65])439-564]
DA VID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO: Mayor, City Council and Staff
FROM: David T. Magnuson
DATE: May 9,2005
RE: Minn. Stat. 9435.202
Transfer of Funds When Improvement Complete; Refund
. Councilman Harycki has asked for a review of Minn. Stat. 9435.203, a law first enacted
by the State of Minnesota in Laws 1955, Chapter 841, Sec. 3. This law begins with a mandatory
statement that when funds remain in a fund created for the making of a local improvement and
all claims and all obligations have been satisfied, the remaining funds "shall be transferred to the
general fund of the municioalitv" (emphasis added).
A following clause in the same law allows councils, in their discretion, "to refund all or
part of this extra money to persons who paid the assessments for the improvements." As with
most matters concerning municipal finance, decisions of a City Council are discretionary, except
for the mandatory requirement that any expenditures have a public purpose and that there be
statutory authority that permits the decision.
Further, the mandatory statement that the funds remaining in an improvement fund be
. transferred to the general fund, is consistent with authority found in Minnesota Chapter 475,
which provides the framework for all municipal debt of a City such as Stillwater. This Statute
">
provides in 9475.65 that once a governing body issues obligations and the contemplated use of .
the proceeds is afterward abandoned or, if any balance remains in a debt service fund, that "the
remainder of the fund may be devoted to any other Dublic use authorized by law and aooroved by
resolution" of the City Council (emphasis added). This law goes on to say that if any balance
remains in a fund that is not devoted to a new use, the funds "shall become a part of a debt
service fund of the municipality."
With regard to refunding assessments, however, it should be noted that Minn. Stat.
9435.203 was adopted in 1955. During that period of time, and until 1983, most municipalities,
including Stillwater, assessed 100% of the cost of any improvement against abutting owners.
This was permitted since the law concluded that, if any improvement touched upon a parcel, it
was presumed to be benefited to the amount of the assessment. It would follow that if abutting
owners paid 100% of an assessment, a much better argument could be made that funds remaining .
in the construction funds be returned to those who paid it.
In 1983, however, the law regarding assessment was changed by a Minnesota Supreme
Court case entitled Buettner v. St. Cloud. This case established for the first time that assessments
must be limited to the actual demonstrated increase in value of the improvements. This meant
that improvement projects needed subsidy from other sources to be feasible. Stillwater policy
since Buettner has reflected this law change.
In the case of the North Hill sewer project, however, final costs are estimated at
$6,140,050.82 and special assessments for the project are only one of five sources of repayment
of these project costs. The special assessments are in the amount of $1,596,380.37 which
accounts for 26% of all sources of repayment. In this instance, the most equitable distribution of
a refund would be pro rata to all sources of payment not just to those who repay these costs by .
2
..
. assessment. It is, no doubt, that because deciding the most equitable manner of distributing a
refund is difficult at best, that these decisions are left to the discretion of the City Council.
If it is of interest, I prepared a similar opinion in 1996 for then City Treasurer, Diane
Deblon. I enclose that opinion for reference
~ectfUllY submitted,
D~~~
City Attorney
DTM/jmo
Enclosure
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3
~
MAGNUSON LAW FIRM
LICENSED IN MINNESOTA A~D WISCONSIN
.
THE DESCH OFFICE BULDING
333 NORTH MAIN STREET' SUITE #202 . P.O. Box .D8 . STILLWATER, MN 55082
TELEPHONE: (612) 439-9464 . TELECOPIER: (612) 439-5641
D.-WID T. MAGNUSON
l\l.\TTHEW A. STAEHLING
LEGAL ASSISTANTS:
MELODIE ARVOLD
DANA SCHAUER
January 9, 1996
OPINION
Ms. Diane Deblon, City Treasurer
City of Stillwater
Washington County, Minnesota
RE: General Obligation Tax Incre~ent Bonds, Series 1994C
Dear Ms. Deblon:
After the issuance of the above bonds some aspects of the project for which the bonds were issued
were abandoned which has resulted in a surplus of bond proceeds in the General Obligation Tax
Increment Bonds, Series 1994C Construction Fund. You have asked for my opinion with regard to the
use of these surplus funds.
.
Although these bonds were issued to fund improvements in Tax Increment Financing District No.
4, they were sold as General Obligation Tax Increment Bonds pursuant to Minnesota Statutes 469.176,
Subd. 4, a statute that allows for tax increment bonds to be sold subject only to the same conditions as
Chapter 475 Bonds. Chapter 475 provides that the proceeds of any bonds must be disbursed for the use
named in the Resolution or other instrument authorizing the obligation but that if the contemplated use
be afterward abandoned, the remainder of the funds may be devoted to any other public use authorized
by law and approved by Resolution adopted in the manner required to authorize bonds for a new purpose.
Although Resolution No. 94-140, the authority resolution, requires that bond proceeds remaining
in the Construction Fund be transferred to the 1994C Bond Fund, the City would, nevertheless, be
entitled to use the surplus proceeds as permitted in Chapter 475 since the surplus in the Construction
Fund resulting from the abandonment of portions of the project are not "excess bond proceeds" as
described in the Resolution and further, since the authority given the City by Chapter 475 would allow
the City to take this action, a conflicting provision in the authorizing Resolution notwithstanding.
.
.
.
.
Ms. Diane Deblon
Page 2
January 9, 1996
In addition, the bonds remain secured by the full faith and credit of the City and also tax
increment income generated within the City's Tax Increment Financing District No.4.
In conclusion, surplus bond proceeds remaining in General Obligation Tax Increment Bonds,
Series 1994C Construction Fund may be devoted to any public use authorized by law if approved by a
Resolution adopted by a majority of the City Council.
Respectfully submitted,
~) I ~I\NV'
David T. Magnu bn
Stillwater City Atorney
DTM/ds
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"
HOPE HOUSE
of St. Croix Valley'
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May 15, 2005
City of Stillwater
Mayor and Council
216 North 4th Street
Stillwater, MN 55082
Dear Mayor and Council,
The Hope House 10th annual fundraising auction was once again a great
success. I want to personally than~ you for allowing Hope House to close
Everett Street for our event as well as providing us with the necessary
barricades to do so.
....
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April 28, 2005
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson David Johnson, Supervisors Sheila-Marie Untiedt,
Linda Countryman, Jim Hiniker and Jim Doriott. Also, Treasurer
Gloria Sell, Planner Dick Thompson, Engineer Paul Pearson and
Attorney Soren Mattick.
1. AGENDA - M/S/P Hiniker/Countryman moved to adopt the agenda as amended.
(5 ayes)
2. MINUTES - MjS/P Hiniker/Doriott moved to approve the 4/14/05 Board of Review
meeting minutes as written. (4 ayes, Untiedt abstain)
M/S/P Hiniker/Countryman moved to approve the 4/14/05 Stillwater town board
meeting minutes as written. (4 ayes, Untiedt abstain)
3. TREASURER-
a. Claims were reviewed and checks numbered #17224 through #17231 were .
approved for payment.
4. ATTORNEY-
a. Funding by referendum for open space purchase can not be done. If the
community wants to raise money there are other ways to do it.
b. The agreement for the Stonebridge Park Fund stipend has been sent.
5. SHERIFF'S REPORT - A log of incidents was circulated. He' mentioned that mailbox
baseball is on the rise now that the weather is better. Burglary incidents are low so far.
6. PARK COMMITTEE APPLICANT - M/S/P Hiniker/Countryman moved to appoint
Jean Hamm to the township park committee. (5 ayes)
7. PLANNER-
a. Lambert Permit - The engineer has some concerns about drainage issues.
b. Buchlen's Garage - They have not figured out what to do yet.
c. Insionia - Bartz Conceot Plan - The cluster development will be redrawn.
There will be nine lots and 250/0 of the land in common.
d. Conservancy Zonino Chanoe To Aariculture - Metro Council will take action
on May 16, 2005.
e. Sewer Areas In Stillwater Townshio - Metro Council maps regarding future
public sewers in Bay town Township and Stillwater Township were discussed.
Someone from Metro Council will be invited to the next meeting to discuss
this plan.
.
8. PEOPLE PORTION - 8 P.M.. - South Twin Lake - Fred and Ruth Bruns were present
to request that South Twin Lake remain non-motorized and questioned the parking
J"
Stillwater Town Board Meeting - 4/28/05
Page Two
.situation in light of the housing development that will take place in the area around
the lake.
M/S/P Untiedt/Doriott moved approval of the non-motorized designation for South
Twin Lake as stated in the enclosed resolution. (References to public access to be
eliminated as shown.) (5 ayes)
9. SAFE TRAIL POSSIBILITY - ARCOLA TRAIL AREA - Sandy Fundingsland is heading
up a group of residents who would like to develop a circular trail system in the Arcola
area. David McKenzie and Bob Billock were also present to request the trail. Mary
and Tim Hassett sent a letter stating the need for a safe trail that would meet the needs
of bike riders, horseback riders, walkers and runners. Increased traffic on Arcola Trail
is not currently accommodating these activities. This issue will be referred to the park
committee.
10. PARK DEDICATION FEES - The attorney stated that park dedication fees are not
meant to cover all costs for developing parks. The issue to be discussed again at a
later date.
.
11. ENGINEER -
a. Discussed a policy regarding culvert repairs. A comprehensive policy for
driveway permits, culverts, etc., will be discussed at the next meeting.
b. The road maintenance contract renewal will be on the next agenda. It will
go out for bids again.
c. Dustcoating Company will furnish dust control on township dirt roads mid May.
12. MARINE WMO/CARMAR - David Johnson reported that the process of combining
groups is moving along.
13. RADON MITIGATION - Sheila-Marie Untiedt suggested that the township do an
informational meeting re: radon mitigation. She will continue working on this issue.
14. STILLWATER CITY FIRE DEPARTMENT MEt: IlNG. - Jim Doriott attended a meeting
with the fire chief. There were many ideas expressed that would enhance fire control.
Jim was directed to do a letter to the Stillwater City fire chief from the township
expressing interest in some of the ideas mentioned at the meeting.
15. ADJOURNMENT - Meeting adjourned at 11:00 p.m.
Clerk
.
Chairperson
Approved
I IH I u-> ..:.Uu,"-" 1. J' JC-
It'L...:h
RESOLUTION NO.
RESOLUTION REGARDING NON-MOTORIZED BOATS AND ACCESS TO
SOUTH TWIN LAKE
STILL WATER TOWNSHIP , MINNESOTA
WHEREAS, South Twin Lake is currently entirely within Stillwater Township; and
WHEREAS, South Twin Lake is a Natural Environment Lake, as detennined by the
criteria found in Minnesota Regulations, Part 6120.3300 and the Protected Waters
Inventory Map for Washington County, Minnesota; and
WHEREAS, natural environment lakes are generally small, often shallow lakes with
limited capacities for assimilating the impacts of development and recreational use; and
WHEREAS, South Twin Lake is a small, shallow lake with limited area for use of
motorized watercraft; and
WHEREAS, intensive private, residential development is planned for the west and south
sides of the lake; .
NOW, THEREFORE, BE IT RESOLVED, that Stillwater Township, in consideration of
the abovementioned facts, hereby requests the City of Stillwater and the Minnesota
Department ofNaturaJ Resources (DNR) to take appropriate actions to limit the usage of
South Twin Lake to non-motorized watercraft to include canoes, kayaks, small sailboats
(under 20 feet) and paddleboats propelled by human power; and
David Johnson, Chair
Linda Countryman
Jim Doriott
Jim Hiniker
Shiel a-Marie Untiedt
Attest:
Pat Bantli: Clerk
Date
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TOTAL P. 02
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May 12. 2005
STILL WATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Sheila Marie Untiedt, Supervisors Linda Countryman, Jim
Doriott, Jim Hiniker and David Johnson. Also, Treasurer Gloria Sell,
Planner Dick Thompson, Engineer Paul Pearson, Attorney Soren Mattick
And Police Chief Steve Nelson.
I. AGENDA - M/SIP HinikerlDoriott moved to adopt the agenda as amended. (5 ayes)
2. MINUTES - M/SIP HinikerlJohnson moved to approve the 4/28/05 Stillwater Town
Board Meeting minutes as written. (5 ayes)
3. TREASURER - Report given, claims were reviewed and checks numbered #17232
through # 17251 were approved for payment.
4. FIRE CONTRACT - Stillwater Fire Chief Stuart Glazer presented the 2004 annual
report. He reviewed the report and answered questions from the board.
M/SIP Hiniker/Countryman moved to approve the fire contract for signature. (5 ayes)
5. W ASIDNGTON COUNTY SHERIFF DEPARTMENT - Officer Mark Caroon reported
on recent incidents in Stillwater Township and answered questions. Mailbox baseball is still a
problem. The problem of littering was discussed with the possibility of Sentence to Serve being
used.
6. ATTORNEY
1. Open Book Option for Stillwater Township - Board of Review - A public hearing is
needed in order to do this. The attorney was directed to contact-the County assessor's
office to see the status of our enquiries and report back in a couple of months.
7. PLANNER -
1. Sewer Stillwater Township - Donald Bloom, Manager of Environmental Services with
Metropolitan Council was present. He reviewed the thinking involved with the St. Croix
Valley Wastewater System Long-Term Service Area map. The wastewater plant is
capable of being expanded to provide additional capacity. The map is post 2030 and is
illustrative only. The Metropolitan Council would encourage the township, however, to
maintain its current density. A system statement will be out in late August or early
September and comments may still be submitted. There were questions as to why Grant
is not included.
2. Lambert Grading Pennit - He had photographs and is working with engineers. Engineer
Paul Pearson distributed a letter dated May 12, 2005 outlining his concerns. The town
board will review the issues and a decision should be able to be made at the next meeting.
3. Met Council Sewer - Dick Thompson was directed to write a letter to the Metropolitan
Council focusing on the unfairness in how they have represented the expansion area. The
'\..
Stillwater Town Board Meeting - 5/12/05
Page 2
.
letter should be circulated to supervisors for their comment. David Johnson will present
the letter at their May 25th meeting.
4. South Twin Lake resolution - The resolution was circulated and signed.
5. Fly-Ash Dumpsite - Stillwater Township has been identified as a possible future site.
6. Palmer House Relocation - Art Palmer had contacted David Johnson about the possibility
of relocating his house klHl-'OrariIy from its present location to another location on his
property until a permanent site is found. There are no current ordinances dealing with
this situation. The attorney was directed to draft an agreement with the following
conditions:
· Mr. Palmer will be charged with the cost of the attorney to draft the agreement
· Time will be no longer than 6 months
· A letter of intent is needed from a prospective buyer
· A letter would be needed authorizing the City of Stillwater Fire Department to use the
house as an exercise or authorizing the Township to demolish the house ifit has not
been removed within 6 months
· A letter of credit for 150% of the estimated cost of demolition and he would provide
the estimate
8. PEOPLE PORTION - 8:00 P.M.
1. Peace Office Report - Steve Nelson reported an increase in burning permits and that two
kids had confessed to mailbox vandalism and they had replaced the mailboxes. .
2. Karen Richtman Recycling Contract - She reviewed the grant information which she is
ready to send in. Linda Countryman suggested a subcommittee consisting of a member
from the Park Committee, the Planning Commission, the Town Board and Karen
Richtman to work on the newsletter. The recycling newsletter can be sent out with the
township newsletter.
9. ENGINEER -.
1. Road Maintenance Contract - Bids will be made for 2 years with a third year option and
allow for some elasticity for fuel costs.
2. Culverts and Driveway Permits - He has worked with Attorney Mattick to develop
policies. The Attorney will have the policy for review for the next meeting.
3. Rydeen Livestock Yard - George Rydeen needs a culvert underneath his driveway. His
livestock yard is draining toward Arcola Trail. The engineer has been asked to look into
reducing the run-off from his livestock yard. Attorney Mattick had checked with
Washington County and they do not have a feed lot ordinance and the township
ordinance does not specifically address this. Jeanine Thatcher has expressed a
willingness to help with his since she has experience with feedlots. The engineer was
directed to write to Mr. Rydeen to let him know we would like to deal with this at the
local level and what his suggestions might be.
10. CARRIAGE HOUSES - Dick Thompson distributed a memorandum dated May 12, 2005
with suggested language for accessory structures. A public hearing will be scheduled for the .
June planning commission meeting.
.,.
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L___
Stillwater Town Board Meeting - 5/12/05
Page 3
11. ARCOLA TRAIL - The engineer was directed to look at what would be involved in
converting the ditch along Arcola Trail into a trail.
12. RADON MITIGATION - The County is giving out kits, but there is a waiting list until
about December. Sheila Marie Untiedt will prepare a mailing that will be included with a future
newsletter.
13. WEBSITE - Michael Ranalla has offered to be a representative from the Park Committee
to work on the website. It was suggested that Robert Ranalla might represent the Planning
Commission.
14. CARMAR MERGER - David Johnson gave an update.
15. TREE DAMAGE - M/SIP CountrymanlDoriott moved to pay Gloria Sell $250.00 to
resolve the tree trimming incident. (5 ayes)
16. ADJOURNMENT.- Meeting adjourned at 11:15 p.m.
Clerk
Chairperson
Approved
F>R>-I>E>-N>D>S
Of
~ST~LLWATER.~L
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Friends of Stillwater Parks
invites you to our
.
P>A>R>-K>S
First Annual
Silent Auction
.
Thursday, May 19, 2005
6 pm 8 pm
Northern Vineyards
223 Main Street, Stillwater
$5 admission includes a glass of wine
and a rajjle ticket to win a wine gift basket
Auction items include: art, ceramics,
dinner and other services from our local merchants
Our Mission:
· Advocate for park and open space, accessibility, use and enjoyment
· Promote community involvement, civic pride and stewardship of Stillwater 's
natural resources and ecosystems
· Sponsor educational and recreational activities and events
.
www.FriendsofStillwaterParks.com
STILLWATER. FU5L1C L15R.AR.Y
22) N. Fourth St.,
Stillwater MN 55082-4806
651. 4-)9.1675 FAX 651.4-)9.0012
Board of Trustees Meeting Agenda
Tuesday, May 10,2005, 7:00 P.M.
.
I. Call to Order & Introductions
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report*
D. Other Activity Reports+
E. Web Site Usage Report
F. Director and Other Staff Reports+
G. Financial Report+
H. Policy Review - Volunteer Policy+
A+
I
A
5. Building Expansion
A. Construction Manager at Risk
B. Design Meeting
C. Temporary Housing
D. Moving Plans
E. Hours of Operation
10. Board Committees
D
D
I .
D
A*
I
I
I
I
I
I
D
6. Fundraising Campaign
A. Campaign Events
B. Report of Other Progress to Date
C. Board Fundraising Targets & Pledges
7. Parking Agreement with Ascension Church
8.2006 Budget Process
9. Union Contract Negotiations
II. Other
12. Adjournment
If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M.
on Monday, May 9,2005.
A=Action Item I=Information Item D=Discussion Item += Document in Packet
*= Document to be Distributed at Meeting #=Document Previously Distributed
.
Agenda Item 4.A.
.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651 439-0012
Board of Trustees Meeting Minutes
Tuesday, April 12, 2005
Present:
Bill Fredell, Bill Hickey, Dick Huelsmann, Ruth Ranum, ML Rice,
Julia Sandstrom Brian Simonet, Andrea TippIe, Mary Weber
Absent:
Staff Present: Lynne Bertalmio
1. Call to Order
President Hickey called the meeting to order at 7 :05 pm.
2. Adoption of the Agenda Adopted with a motion by Fredell and a second by Tipple.
3. Communications and Public Commentary Comments from the suggestion box were
shared.
4. Consent Calendar The Consent Calendar was approved with a motion by Rice and
second by Weber including payment of bills in the amount of$10,657.31. The motion
passed.
.
.
5. Building Expansion
A. Contract with Construction Manager at Risk
i. Self Performed Work The Board discussed a memorandum from City Attorney
Magnuson including concerns regarding self-performed work of excavation,
masonry and carpentry. Motion by Weber, second by Fredell to delegate settling
this issue through the contract negotiation discussion process with McGough &
Company. The motion failed.
It was moved by Huelsmann, seconded by Fredell that as part of the negotiation
of a contract with McGough & Company, we request them to obtain competitive
bids except for the one area they deem imperative to self-perform the work in
order to fulfill the obligation of the contract The motion passed.
ii. Bonding and Insurance Issues Given that the library is adequately covered
through existing insurance and given that the Board prefers to make the business
decision to put as much of the expansion money into the actual building, the Board
discussed what areas of bonding and insurance could be waived. Motion by
Huelsmann, second by Rice to request to waive the following: excess umbrella
liability, contractor's pollution liability, contingent on cost comparison the builder's
risk and to verify with the City Attorney that we have the right to waive the surety
bond. The motion passed.
B. Design Meeting The Board set a meeting for 6:30 on April 27 to go over all
aspects of the design.
C. Temporary Housing The Board discussed the proposed lease agreement Motion
by Huelsmann, second by Fredell to authorize President Hickey to enter into
discussion with the owner of the building incorporating areas of Board concern.
D. Equipment for the Temporary Library Discussion regarding potential used
equipment for the temporary library and beyond.
E. Moving Costs The Board discussed moving bids from three different companies .
Motion by Huelsmann, second by Ranum to negotiate with Barrett and if an
agreement can not be reached, to go on to another bidder.
F. Hours of Operation Director Bertalmio reported on suggestions for changing
hours during the temporary location and beyond. The Board requested infonnation at
the next meeting.
6. Fundraising Campaign
A. Campaign Events Mention of the August golf tournament.
B. Report of Other Progress to Date Funding proposals are still in the works to
Imation, Cub, and the Alice O'Brien Foundation. Huelsmann reported expenditures
in preparation for expansion as of March 1 sl They include $88, 062 has been spent
on fundraising (mostly brochures), $547,887 for the architectural design, $18,475 for
a library consultant, $9,794 for soil tests and surveys.
C. Pursuing Board Fundraising Targets Keep encouraging the contacts that have
been identified.
D. Library Foundation Board of Directors This discussion will be continued in the
falL
7. Parking Agreement with Ascension Church There were some after-agreement changes
discussed regarding an automatically continuing contract with the amount to be renegotiated
every ten years.
.
8. 3M PC Management System 3M Corporation has approached the library to test a PC
management software system called P AMS. Motion by Huelsmann, second by Ranum to
allow the director to enter into negotiation and develop a contract for a period not to exceed
two years.
9. Union Contract Negotiations The next meeting is set for April 21 Sl
10. Adjournment
The meeting adjourned at 9:30 p.m.
.
.
.
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STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
STILL WATER, MN 55082-4806
651439-1675 FAX 651 439-0012
Board of Trustees Special Meeting Minutes
Thursday, April 21, 2005
Stillwater City Hall
Trustees Present:
Bill Fredell, Bill Hickey, Dick Huelsmann, ML Rice,
Julia Sandstrom Brian Simonet, Andrea Tipple, Mary Weber
Ruth Ranum,
Lynne Bertalmio
Trustees Absent:
Staff Present:
1. Call to Order
President Hickey called the special meeting to order at 8:05 pm.
2. Building Expansion As part of the contract negotiation process with the construction
manager selected, it became apparent that the Board may need to continue with the
construction manager at risk selection process. After a discussion, it was moved by Tipple,
seconded by Fredell that the Board continue with the construction manager at risk selection
process and expand the discussion to include requesting a proposal from the next-ranked firm
that responded to the request for qualifications. The motion passed. As the process continues
President Hickey agreed to clarify all procedures for subcontractor bidding for trustees and
bidders.
3. Payment of Bills Motion by Rice, second by Sandstrom to approve the bills payable
in the amount of $8,088.60. Motion passed.
4. Adjournment
The meeting adjourned at 9:05
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, May 12, 2005 12:02 PM
Pat Raddatz
Washington County Board Agenda - 5/17/05
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
May 17, 2005 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - General Administration * Jim Schug, County Administrator
2005 Minnesota Laws Chapter 43 * Disabled Veterans Rest Camp
3. 9:05 - Comments from the Public
.
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
4. 9: 1 0 - Consent Calendar
5. 9: 1 0 - Transportation and Physical Development * Jim Luger, Parks Director
Margaret Rivers Fund Grant for the Historic Courthouse
6. 9:15 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director
Remove from Table the Following Items:
A. Denial of Repurchase of 8961-37th Street, Lake Elmo (Parcel No. 16.029.21.14.0007)
B. Demolition of Main Structure (Parcel No, 16.029.21.14.0007)
C. Seizure and Sale of Abandoned Property (Parcel 16.029.21.14.0007)
.
7. 9:30 - General Administration * Jim Schug, County Administrator
eegislative Update
8. 9:40 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
9. Board Correspondence
10.10:00-Adjourn
11. 10:05 to 10:30 - Board Workshop with the Office of Administration
Discuss County Interest in Accepting Ownership and/or Conservation Easement of the Garden in
Hugo
12. 10:30 to 11 :00 - Board Workshop with Financial Services
Collections Report
.3. 11 :00 to 11 :30 - Board Workshop with Court Administration
Discuss the County's Future Involvement and Support Locally of CriMNet
************************************************************************
Reminder: No Board Meeting May 31, 2005 * Fifth Tuesday
Meeting Notices
May 17 - Housing and Redevelopment Authority
3:30 p.m., 1584 Hadley Avenue North * Oakdale
May 18 - Plat Commission
9:30 a.m., Washington County Government Center
May 18 - Metro Transportation Advisory Board
2:00 p.m., 230 East 5th Street, Mears Park Centre * St. Paul
May 19 - Workforce Investment Board
8:30 a.m., 2150 Radio Drive * Woodbury
May 19 - Parks and Open Space Commission
7:00 p.m., Washington County Government Center
.***********************************************************************
Washington County Board of Commissioners
Consent Calendar * May 17, 2005
2
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action. .
The following items are presented for Board approval/adoption:
Ad m i n istration
A. Approval of the May 3, 2005 Board meeting minutes.
Sheriff
B. Approval of a Memorandum of Agreement between the City of Oakdale and Washington County
for administration of an Edward Byrne Memorial Justice Assistance Grant.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
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STILL WATER TOWNSHIP
May 12, 2005
Stillwater Town Hall
Regular Meeting: 7:00 P.M.
Chair: Untiedt
A2enda: Adopt
Minutes: Approve Minutes: Regular Town Board Meeting April 28,2005
Treasurer: 1. Report
2. Claims and Check
Stillwater Fire Chief: Stuart Glaser - 2004 Annual Fire Report
Attornev:
1. Open Book Option for Stillwater Township - Board of Review
Planner:
1. Met Council Rep re: Sewer Stillwater Township
2. Update Future Use - South Twin Lake
3. Fly-Ash Dumpsites
4. Lambert Grading Permit
5. Palmer House Relocation And Possible Ordinance
En2ineer:
1. Road Maintenance Contract (Due in September)
2. Policies Culverts and Driveway Permits
Buildin2 InsDector ReDort: 1.
Clerk:
1. Use of Town Hall
Committees:
1. Park Committee - Updates
2. Planning Commission - 1. Updates
2. Recommendation on Carriage Houses
PeoDle Portion: 1. Chief of Police Report
2. Karen Richtman - Recycling Grant
Old Business: 1. Random Mitigation
2. Website Updates
3. Update CARMAR Merger
. New Business: 1.
Adjourn:
5/8/2005
Pat Bantli
STILLWATER TOWNSHIP
May 12, 2005
Stillwater Town Hall
Regular Meeting: 7:00 P.M.
Chair: Untiedt
Ae:enda: Adopt
Minutes: Approve Minutes: Regular Town Board Meeting April 28, 2005
Treasurer: 1. Report
2. Claims and Checks
Stillwater Fire Chief: Stuart Glaser - 2004 Annual Fire Report
Attornev:
1. Open Book Option for Stillwater Township
Planner:
1. Met Council Rep re: Sewer Stillwater Township
2. Anymore on South Twin Lake?
3. Fly-Ash Dumpsites
4. Lambert Grading Permit
Ene:ineer:
1. Road Maintenance Contract (Due in September)
2. Policies Culverts and Driveway Permits
Buildine: Insoector Reoort: 1.
Clerk:
1.
Committees:
1. Park Committee - Updates
2. Planning Commission - 1. Updates
2. Recommendation on Carriage Houses
Peoole Portion: 1. Chief of Police Report
2. Karen Richtman - Recycling Grant
Old Busines~: 1. Radon Mitigation
2. Website Updates
New Business: 1.
Adiourn:
5/6/2005
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Pat Bantli
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Assessment.
TaxpayerSenricesand
Elections Oe.-rtment
K.vln Corllld
Oireclor
MEMORANDUM.
Date: April 15. 2005
'To: A1 J .aBine, Washington County Residem.W Supervisor
From: Bruce Munneke, W:lShington County AS$C~~OI
R.e: Opal Book uption for Stillwater T owo!hip
You mentioned in our conversation r:his morning mat you have been contacted by the township officials in
Stillwace.r regard how they can tr.ul!lfcr their Local Baud d~!l to the (nuncy Open Book fOIIDllr.
Se~tion 41 to. page 3 of the Property ^drninisttBton Manual (:see below) explains how to transfer duties. In
summary. in order for the Open Book fonnat to be in place for the 2006 appeals period a resolution mu.."t he
passed by the Town Bo3..td, prior to December 1,2005..
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Local Board Duties Tra~fured to CQunty
The town board of any town or the governing body of any home rule charler or ,.,tatutary city may
transfer its power8 and duties to the county baar~ and no longer perform the function of a local
board. Before the town board or the governing body 0/ a city transfers the powen and duties to the
county board, the town board or city '9 governing body shall give public notice of the meeting at
which the proposal for transfer i~ to he conmJered. The pub/Ie notice shall follow the procedure
contained in M.S. J 3D, 04. A transfer of duties (l.j permitted under (h;" subdivision mtLst be
communicated 10 the county asses,for. ill writing, hefore December I Df any year to be effective for
the following year ~\" a.fSeSS1'IIenl. This transjer of dutits to the county may e,ilher be permanen/ or
for a specified number a/years. provided thaI the transfer cannot be for 1e!.5 than three years. Its
length ",ust be stated in writing. A town ar city may renew its option to transfer.
The option to tra1l.Jftr dutie.g under this subdiviSion i.J on~v available to a town or city whose
asseSfment is done by the county, (M.S. 174.01, subdivision 3)
Please let me knO\'V how if yt)u have ::my questions.
Al LaBine
Residential Supervisor
651-430-6106
GOVlilml1l8llt Center. 14049 62nd Street North - P.O. Boll 6. StllIw4l61. MinnMola 55082.0006
Phone: 651~0-6175 . F'.llr 661-430-6118 . TTY: 651-430.62~
www.co.washington.mn.us
Equal Employment Oppor1lJnity I Affirmative Aetion
TOTAL P.01
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, May 05, 2005 1 :23 PM
Pat Raddatz
Washington County Board Agenda - 5/10/05
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Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County Board Agenda
May 10,2005 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of
Washington County Government, whether or not the issue is listed on this agenda. Persons who
wish to address the Board must fill out a comment card before the meeting begins and give it to the
County Board secretary or the County Administrator. The County Board Chair will ask you to come.
to the podium, state your name and address, and present your comments. You are encouraged to
limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not
relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the
number of individual presentations to accommodate the scheduled agenda items.
3. 9: 1 0 - Consent Calendar
4. 9:10- Minnesota Counties Insurance Trust * Jane Hennagir, MCIT Account Executive
MCIT Annual Report
5. 9:40 - Transportation and Physical Development * Wayne Sandberg, Deputy Director
Endorse the Trunk Highway 36 River Crossing and Support Solicitation of Full Federal Funding
6. 9:45 - Public Health and Environment * Cindy Weckwerth, Program Manager
Comments on Draft Metropolitan Council 2030 Water Resources Management Policy Plan
7. 9:55 - Community Services * Jane Harper, Principal Planner
Guidelines for the CDBG Owner-Occupied Rehabilitation Program
8. 10:05 - General Administration * Jim Schug, County Administrator
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Legislative Update
.9. 10:15 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee
activities, make comments on matters of interest and information, or raise questions to the staff. This
action is not intended to result in substantive board action during this time. Any action necessary
because of discussion will be scheduled for a future board meeting.
10. Board Correspondence
11. 10:30 - Adjourn
12. 10:35 to 11 :05 - Board Workshop with Community Corrections
Discuss Probation Supervision and Workload Issues and Initiatives
13. 11 :05 to 11 :25 - Board Workshop with Office of Administration
Discuss Results of a Pilot Project to Utilize State of Minnesota Auctions and e-Bay
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Reminder: No Board Meeting May 31, 2005 * Fifth Tuesday
Meeting Notices
'ay 10 - Finance Committee Meeting
11 :30 a.m., Washington County Government Center
May 10 - Mental Health Advisory Council
4:00 p.m., Washington County Government Center
May 11 - Metropolitan 911 Board
10:30 a.m., 2099 University Avenue West * St. Paul
May 11 * MELSA
12:00 p.m., 1619 Dayton Avenue - St. Paul
May 11 * MICA
2:00 p.m., 161 St. Anthony Avenue * St. Paul
May 11 - Rush Line Corridor
3:30 p.m., White Bear Lake City Hall
May 12 - Community Services Advisory
7:30 a.m., Washington County Government Center
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.ashington County Board of Commissioners
Consent Calendar * May 10, 2005
Consent Calendar items are generally defined as items of routine business, not requiring discussion,
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and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
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The following items are presented for Board approval/adoption:
Ad min istration
A. Approval of the April 19 and 26, 2005 Board meeting minutes.
B. Approval of projects recommended by County Administrator for funding through the 2004
Countywide Mission Directed Budget (MDB) Savings Pool.
C. Approval of a Joint Powers Agreement establishing the Metropolitan Emergency Services Board.
Assessment, Taxpayer Services and Elections
D. Approval of resolution, application for conveyance of tax forfeited land for an authorized public use
by the City of Grant.
Community Corrections
E. Approval to renew Joint Powers Agreement with the State of Minnesota acting through its
Commissioner of Corrections for the Sentence to Service program.
Community Services
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F. Approval of the independent contractor agreement with Molly Krakowsky to provide technical
assistance for Community Development Block Grant and HOME Investment Partnership programs.
Financial Services
G. Approval to amend Policy No. 2014 to increase the Petty Cash and Change funds to $8,150 by
adding $50 to the Sheriffs department.
Human Resources
H. Approval of leave of absence request for Chuck Yetter, Jail Administrator for the purpose of
accepting appointment to the County Sheriffs statutorily-appointed position of Chief Deputy Sheriff,
beginning May 8, 2005 through January 1, 2007.
I. Approval of new positions in Assessment, Taxpayer Services and Elections: Residential Appraisal
(1 FTE), Commercial Industrial Property Appraiser (1 FTE), Property Appraiser (1 FTE) and Special
Project Property Appraiser (1 FTE) through December 2006.
J. Approval of a special project .50 FTE Probation Officer I in Community Corrections.
Public Health and Environment
K. Approval of comments to the Brown's Creek Watershed District regarding the Draft Second
Generation Watershed Management Plan Amendment and authorization for the Board Chair to send
drafted letter.
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Sheriffs Office
.. Approval of 1.0 FTE Deputy Sheriff for court security in expanded Juvenile Court area.
Transportation and Physical Development
M. Approval of resolution, bid award for plant mixed bituminous surface inplace to Tower Asphalt,
Inc. and T.A. Schifsky & sons, Inc. conditioned upon the execution of a contract as approved by law.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
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