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Home My WebLink About2002-11-12 CC Packet bl~ CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-23 Council Chambers, 216 North Fourth Street November 12, 2002 4EGULAR MEETING RECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL 3. City Clerk 4. Director of Admin. 5. Community D 6. City Engine City Attorney City Administrator CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Canvassing of 2002 General Election results 2. Budget Workshop STAFF REPORTS 1.Police Chief 2.Fire Chief APPROVAL OF MINUTES - Approval of October 15, 2 PETITIONS, INDIVIDUALS, DELEGATIONS & COMME .PEN FORUM The Open Forum is a portion of the Counci the meeting agenda. The Council may ta to staff regarding investigation of the c . address Council on subjects which are not a part of eply at the time of the statement or may give direction sed. CONSENT AGENDA* 1. Resolution 2002-242, direc . 2. Resolution 2002-243, Ap 3. Resolution 2002-244, Ap 4. Approval of temporary 5. Approval to purchase 6. Approval of 2002 Ca 7. Resolution 200 8. Resolution 20 consultation 9. Resolutio 7 pproving life insurance rates effective January 1, 2003 10. Resoluti approval of Change Order #10 Public Works Facility Project (Project 9619) 11. Resol , resolution electing to continue participating in the Local Housing Incentives Accol~nder the Metropolitan Livable Communities Act - Calendar Year 2003 12. Reso 02-250, approval of fire automatic aid agreements with the Cities of Bayport, Mahtomedi, and Mari St. Croix. 13. Resolution 002-251, approval of Washington County Fire Chief's Association fire service agreement 14. Approval of request from various non-profit associations to sell Crispy Cream Donuts from various Commercial Businesses locations. . 15. Approving Name Change on Liquor License for North Hill Liquor Store bills ation for warning siren at Public Works Facility ice Agreement with G&K Services icense - Hope House - November 14,2002 uter for the City's network Reallocation - Library oving the opening of an account with Merrill Lynch val of agreement with SafeAssure Consultants, Inc. for OSHA and safety PUBLIC HEARINGS 1. Case No. SUB/02-68. This is the time to conduct a public hearing to consider a request from Bradley Wolf for a subdivision request for splitting a 22,500 square foot lot into two lots of 14,550 . square feet and 7,800 square feet located at 721 South Martha Street in the RB, Two Family , Residential District. (Resolution) 2. Case No. SUPN/02-72 This is the time to conduct a public hearing to consider a request from The Lofts of Stillwater Inc., represented by J. Buxell Architecture, Ltd., for a Flood Plain, FP, Conditional Use Permit for a 59 unit multifamily condominium building at 501 North Main t in the CBD, Central Business District and Flood Fringe District. 1. 2. Request by Famous Dave's for on-sale liquor Iicens Parks Board recommendation for Downtown Ice R Peace Pole Request to use City land for private dock, John Ke Request from Downtown Parking Commissio season Setting of workshop for November 19, 2002 m Adoption of 2001 Water Service Assessment (L. Information on Public Works Grand . Location in Lowell Park for UNFINISHED BUSINESS 1. Recommendation from Planning Commission regarding Traffic Stud Impact Traffic Study 2. Possible approval of Nature Valley Grand Prix Bike Race 3. Readoption of the Assessment Roll for 2002 Sidewalk Rehabilitati (Resolution) 4. Fire Contracts for May and Stillwater Townships and the C' NEW BUSINESS 3. 4. ree downtown parking during the holiday 5. 6. 7. . PETITIONS, INDIVIDUALS, DELEGATIONS COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS DATIONS (continued) STAFF REPORTS (continued) ADJOURNMENT * All items listed undet4~~.c t agenda are considered to be routine by the City Council and will be enacted by one m 'on~'~. ill be no separate discussion on these items unless a Council Member or citizen so reque hich event, the items will be removed from the consent agenda and considered separately. . 2 . REGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-23 Council Chambers, 216 North Fourth Street November 12, 2002 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Canvassing of 2002 General Election results 2. Budget Workshop STAFF REPORTS 1.Police Chief 3. City Clerk CALL TO ORDER ROLL CALL 5. Communi Director 6. City E 2.Fire Chief 4. Director of Admin. f/lPPROVAL OF MINUTES - Approval of Oc PETITIONS, INDIVIDUALS, DELEGATIO OPEN FORUM The Open Forum is a portion of th a part of the meeting agenda. The may give direction to staff reg . ~.,~ 4:30 P.M. 7:00 P.M. 7. City Attorney 8. City Administrator eeting to address Council on subjects which are not ay take action or reply at the time of the statement or .nvestigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2002-242, directi payment of bills 2. Resolution 2002-243, Approval of installation for warning siren at Public Works Facility 3. Resolution 2002-244, Approving Service Agreement with G&K Services 4. Approval of temporary on-sale liquor license - Hope House - November 14, 2002 5. Approval to purchase firewall and router for the City's network 6. Approval of 2002 Capital Budget Reallocation - Library 7. Resolution 2002-245, approving the opening of an account with Merrill Lynch 8. Resolution 2002-246, approval of agreement with SafeAssure Consultants, Inc. for OSHA and safety consultation 9. Resolution 2002-247, approving life insurance rates effective January 1,2003 10. Resolution 2002-248, approval of Change Order #10 Public Works Facility Project (Project 9619 ) 11. Resolution 2002-249, resolution electing to continue participating in the Local Housing . Incentives Account Program under the Metropolitan Livable Communities Act - Calendar Year 2003 12. Resolution 2002-250, approval of fire automatic aid agreements with the Cities of Bayport, Mahtomedi, and Marine on St. Croix. 13. Resolution 2002-251, approval of Washington County Fire Chief's Association fire service agreement 14. Approval of Parks Board recommendation for Downtown Ice Rink request and Location in Lowell Park for Peace Pole . 15. Approval of request from various non-profit associations to sell Crispy Cream Donuts from various Commercial Businesses locations. PUBLIC HEARINGS 1. Case No. SUB/02-68. This is the time to conduct a public hearing to consider a request from Bradley Wolf for a subdivision request for splitting a 22,500 square foot lot into two lots of 14,550 square feet and 7,800 square feet located at 721 South Martha Street in the RB, Two Family Residential District. (Resolution) 2. Case No. SUPN/02-72 This is the time to conduct a public hearing to consider a request from The Lofts of Stillwater Inc., represented by J. Buxell Architecture, Ltd., for a Flood Plain, FP, Conditional Use Permit for a 59 unit multifamily condominium building at 501 North Main Street in the CBD, Central Business District and Flood Fringe District. UNFINISHED BUSINESS 1. Recommendation from Planning Commission regar ic Study for Boutwell South/Deerpath Impact Traffic Study 2. Possible approval of Nature Valley Grand Pri)ciiBi ce 3. Readoption of the Assessment Roll for 200 ew Rehabilitation Project (Project 2002- 11) (Resolution) 4. Fire Contracts for May and Stillwater To the City of Grant (Resolution) NEW BUSINESS 1. Request by Famous Dave's for 0 iquof:license . 2. Request to use City land for pri ,Jl:>hn Kerschbaum 3. Request from Downtown Par . "ssion to promote free downtown parking during the holiday season 4. Setting of workshop for No , 2002 meeting 5. Adoption of 2001 Water S essment (L.1. 357) (Resolution) 6. Information on Public rand Opening PETITIONS, INDIVIDUALS, DEL COMMUNICATIONS/REQUESTS COUNCil REQUEST ITEMS TIONS & COMMENDATIONS (continued) STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . 2 /l,' ..- >' .,' .' ~ .; MEMORANDUM TO: Mayor and Council FROM: City Administrator Hansen SUBJECT: Budget Worksheets DATE: November 7, 2002 In response to questions and concerns raised regarding the budget worksheets supplied a ' few weeks ago, we have amended same to hopefully provide :additional clarity. The worksheets only represent the operating budget ,which affects' the tax levy. . The basic changes are simple. We have deleted~ thecapital,amounts from the 2002 budget column on the left so that it will be a better comparison with the 2003 proposed budget on the far right. We also added the proposed 2003 column so that the Dept. Head column only reflects their adjustments and not the cumulativ~ adjustments as in the last handout. Shaded area still reflects items of major or significant change. In addition, Sharon has provided a shortened numerical breakdown of the department budget with only four major categories. On the:last page of this breakdownis a brief written assessment of major changes per department. We hope these changes help. At any rate, Sharon and I will try and answer any questions at the 4:30 workshop next Tuesday, November 12, 2002. If you have any questions prior please feel free to call either of us. .' . . . OPERATING BUDGETS AFFECTING THE GENERAL TAX LEVY 2002 2003 $ Increase % Increase FUNDlDepartment Budget Budget ($ Decrease) (% Decrease) GENERAL FUND Mayor/Council Personnel Services 63,781 64,705 924 1.45% Supplies 0 0 0.00% Services and Charges 56,221 77,043 20,822 37.04% Micellaneous 14,300 15,300 1,000 6.99% Mayor/Council Total 134,302 157,048 22,746 16.94% Elections Personnel Services 13,483 500 (12,983) -96.29% Supplies 200 0 (200) -100.00% Services and Charges 1,895 8,100 6,205 327.44 % Micellaneous 700 0 (700) -100.00% Elections Total 16,278 8,600 (7,678) -47.17% MIS Support Services Personnel Services 61 ,100 72,312 11,212 18.35% Supplies 22,200 18,200 (4,000) -18.02% Services and Charges 31,551 37,741 6,190 19.62% Micellaneous 400 450 50 12.50% MIS Support Services Total 115,251 128,703 13,452 11.67% Finance Personnel Services 229,405 266,170 36,765 16.03% Supplies 7,500 8,500 1,000 13.33% Services and Charges 62,187 67,159 4,972 8.00% Micellaneous 2,300 1,800 (500) -21.74% Finance Total 301,392 343,629 42,237 14.01 % Administration Personnel Services 369,755 388,044 18,289 4.95% Supplies 9,300 7,900 (1,400) -15.05% Services and Charges 123,761 137,266 13,505 10.91% Micellaneous 8,500 10,500 2,000 23.53% Administration Total 511,316 543,710 32,394 6.34% Legal/City Attorney Personnel Services 86,318 92,254 5,936 6.88% Supplies 2,812 2,812 0 0.00% Services and Charges 137,358 144,106 6,748 4.91% Micellaneous 0 0 0 0.00% Legal/City Attorney Total 226,488 239,172 12,684 5.60% . . . OPERATING BUDGETS AFFECTING THE GENERAL TAX LEVY 2002 2003 $ Increase % Increase FUND/Department Budget Budget ($ Decrease) (% Decrease) Plant/City Hall Personnel Services 40,891 43,343 2,452 6.00% Supplies 22,400 27,000 4,600 20.54% Services and Charges 118,375 123,498 5,123 4.33% Micellaneous 4,650 4,000 (650) -13.98% PlanUCitv Hall Total 186,316 197,841 11 ,525 6.19% Community Development Personnel Services 188,362 197,881 9,519 5.05% Supplies 6,000 7,400 1 ,400 23.33% Services and Charges 27,332 28,182 850 3.11% Micellaneous 2,150 2,700 550 25.58% Community Development Total 223,844 236,163 12,319 5.50% Police Personnel Services 1,690,273 1,769,199 78,926 4.67% Supplies 53,300 55,800 2,500 4.69% Services and CharQes 116,358 122,098 5,740 4.93% Micellaneous 16,500 16,500 0 0.00% Police Total 1,876,431 1,963,597 87,166 4.65% Fire Personnel Services 661,785 747,510 85,725 12.95% Supplies 24,600 33,100 8,500 34.55% Services and CharQes 152,446 165,865 13,419 8.80% Micellaneous 5,700 5,925 225 3.95% Fire Total 844,531 952,400 107,869 12.77% Inspections Personnel Services 193,364 201,898 8,534 4.41% Supplies 6,200 7,900 1,700 27.42% Services and Charges 43,187 42,420 (767) -1.78% Micellaneous 1,300 1,300 0 0.00% Inspections Total 244,051 253,518 9,467 3.88% Civil Defense Personnel Services 0 0 0 0.00% Supplies 50 50 0 0.00% Services and Charges 3,763 4,646 883 23.4 7% Micellaneous 0 0 0 0.00% Civil Defense Total 3,813 4,696 883 23.16% . . . OPERATING BUDGETS AFFECTING THE GENERAL TAX LEVY 2002 2003 $ Increase % Increase FUND/Department Budget Budget ,($ Decrease) (% Decrease) Engineering Personnel Services 303,877 303,019 (858) -0.28% Supplies 9,700 9,900 200 2.06% Services and CharQes 19,908 23,468 3,560 17.88% Micellaneous 2,600 ' 2,600 0 0.00% EnQineerinq Total 336,085 338,987 2,902 0.86% , Street Personnel Services 533,252 575,772 42,520 7.97% Supplies 129,500 152,500 23,000 17.76% Services and CharQes 175,716 184,217 8,501 4:84% Micellaneous 0 4,000 4;000 100.00% Street Total 838,468 916,489 78,021 9.31% Shop Personnel Services 74,335 80,314 5,979 8.04% Supplies 17,900 11 ,000 . (6,900) :..38.55% Services and CharQes 21,144 28,701 7,557 35.74% Micellaneous " 4,000 4,000 0 0.00% Shop Total . 117,379 124,015 6,636 5.65% Signs & Lighting Personnel Services 0 0 0 ' 0.00% Supplies 10,000 10,000 0 0.00% Services and CharQes 211,000 190,000 (21,000) .,9~95% Micellaneous 0 0 0 .0.00% Signs & LiQhtinQ Total 221,000 200,000 (21,000) , -9.50% Unallocated Personnel Services 245,523 273,588 28,065 11 .43% Supplies 0 0 0 0.00% Services and CharQes 49,682 52,341 2,659 5.35% Micellaneous 30,500 3,000 '(27,500) 0.00% Unallocated Total 325,705 ' 328,929 3,224 0.99% , Operating Transfers Special Events 12,800 12,000 (800) -6.25% Library 798,982 836,948 37,966 4.75% Park 532,287 556,862 24,575 4.62% DARE 3,500 '3,500 0 0.00% QperatinQ Transfers Total 1,347,569 1,409,310 61,741 4.58% , GENERAL FUND I 7,870,219 I 8,346,807 476,588, 6.06% OPERATING BUDGETS AFFECTING THE GENERAL TAX LEVY . 2002 2003 $ Increase ' % Increase FUND/Department Budget Budget ($ Decrease) (% Decrease) SPECIAL EVENTS FUND Personnel Services 0 0 0 0.00% Supplies 0 0 0 0.00% Services and Charqes 3,800 0 (3,800) -100.00% Micellaneous 17,000 17,000 0 0.00% SPECIAL EVENTS FUND TOTAL 20,80Q 17,000 (3,800) -18.27% . LIBRARY FUND Operations Personnel Services , 556,990 592,278 35,288 6.34% Supplies 110,230 106,710 (3,520) -3.19% Services and Charges 46,058 48,654 2,596 5.64% Micellaneous 3,445 3,155 (290) -8.42% Operations Total 716,723 750,797 34,074 4.75% Plant Personnel Services 35,278 36,607 1,329 3.77% Supplies 5,500 3,300 (2,200) -40.00% ' Services and Charges 58,481 56,844 (1,637) -2.80% Micellaneous 2,500 2,500 0 0.00% Plant Total 101,759 99,251 (2,508) -2.46% LIBRARY FUND TOTAL 818,482 850,048 31,566 3.86% PARKS FUND Personnel Services 438,888 462,514 23,626 5.38% Supplies 53,700 52,700 (1,000) -1.86% Services and Charges 62,899 59,748 (3,151) , -5.01 % Micellaneous 6,300 6,300 , 0 0.00% PARKS FUND TOTAL 561,787 581,262 , 19,475 3.47% DARE FUND Personnel Services 0 0 0 0.00% Supplies 6,000 5,500 (500) -8.33% Services and Charges 0 0 0 0.00% Micellaneous 0 0 0 0.00% DARE FUND TOTAL 6,000 5,500 (500 ) -8.33% . . . . OPERATING BUDGETS AFFECTING THE GENERAL TAX LEVY 2002 2003 $ Increase % Increase FUND/Department Budget Budget ($ Decrease) (% Decrease) SUMMARY TOTALS Personnel Services 5,786,660 6,167,908 381,248 6.59% Supplies 497,092 520,272 23,180 4.66% Services and CharQes 1,523,122 1,602,097 78,975 5.19% Micellaneous 122,845 101,030 (21,815' -17.76% TOTALS 7,929,719 8,391,307 461,588 5.82% 2003 OPERATING BUDGET HIGHLIGHTS . GENERAL FUND Mayor & City Council Personnel Services 2003 budget includes an increase in health insurance costs. Services and Charges 2003 includes $59,700 in Contractual for lobbyist services. This' . expenditure is currently funded through reserves. Elections 2003 budget includes costs associated with the special election (Waterboard Issue) MIS Support Services Personnel Services 2003 budget increase reflects actual labor contract wages. Finance Personnel Services 2003 budget includes an additional full-time Senior Account Clerk position. Services and Charges 2003 budget includes $21,012 for annual Auditing services and an additional $3,988 for .GASB 34 assistance (Note: GASB34 is the new reporting requirement for fiscal year,2003 implementation). Also ' included is a $2,800 iinAssessing fees. Assessing fees' charged to the , ' Finance department are fees charged by the County for placing assessment billings on an individual's property tax statement. . Administration Services and Charges 2003 budget includes an $11,000 increase in Assessing charges. Assessing fees charged to the Administration departnientare fees charged by the County for property valuation. Le~allCity Attorney , Personnel Services 2003 budget includes a $5,000 salary increase for the City Attorney. Services and Charges 2003 budget includes a $7;500 increase in Proseclition fees. This service is offset by revenues, ("ordinance violations") in the General Fund. Plant/City Hall 2003 budget reflects actual costs of building maintenance. Community Development Supplies 2003 budget includes a $900 reallocation of OfficeSuppliesfromthe Administration department. Police Personnel Services 2003 budget includes an additional full-time Patrol Officer position. . . . .' 2003 OPERATING BUDGET HIGHLIGHTS (Con't) Fire Personnel Services 2003 budget includes a total of$22,100 ($10,600 in Overtime-Full Time, $11,500 in Part-time Salaries) for the Fire Education program. Services and Charges 2003 budget includes $8,400 in Training and Education for the Fire Education program. Inspections There were no significant budget changes for the 2003 budget. Civil Defense There were no significant budget changes for the 2003 budget. Engineering Personnel Services 2003 budget includes a reallocation of salaries to the Sanitary Sewer Fund to more accurately reflect actual costs. Streets Personnel Services 2003 budget includes a reallocation of salaries "from the Parks Fund to more accurately reflect actual cost. . Supplies 2003 budget includes $14,000 increase in Asphalt and a $8,000 increase in Automotive Fuel. Services and Charges 2003 budget includes a $10,000 increase in Seal Coasting. Shop Services and Charges 2003 budget includes $5,000 in Contractual for cleaning services at the new Public Works Facility. Shms and Lightint! Services and Charges 2003 includes a $6,000 reduction in Contractual and a $15,000' decrease in Electricity. Un allocated Miscellaneous 2003 budget includes a $27,000 reduction... The St Croix' Athletic Partnership contribution was complete in 2002. Operatint! Transfers Operating Transfers 2003 budget indicates the financial impact ofthe Special Events Fund, Library Fund, Park Fund and the DARE fund on the operating levy. SPECIAL EVENTS FUND There were no significant budget changes for the 2003 budget. . . . 2003 OPERATING BUDGET HIGHLIGHTS (Con't) LIBRARY FUND Operations There were no significant budget changes for the 2003 budget. Plant There were no significant budget changes for the 2003 budget. PARKS FUND Personnel Services 2003 budget includes an additional full-time Maintenance Worker 3 position. This line item also includes a reallocation of salaries to the Streets department to more accurately reflect actual cost. DARE FUND There were no significant budget changes for the 2003 budget. . CITY OF STILaTER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed GENERAL FUND Property Taxes 4,034,297 100-0000-3010-0100 Current Property Taxes 4,261,183 0 0 4,261,183 o 100-0000-3010-0120 Gravel Tax 0 0 0 0 o 100-0000-3010-0200 p.I.L.a.T. 12,307 0 0 12,307 o 100-0000-3010-0300 Miscellaneous Taxes 0 0 0 0 o 100-0000-3020-0100 Delinquent Property Taxes 0 0 0 0 4,034,297 Property Taxes Totals 4,273,490 0 0 4,273,490 Licenses and Permits 6,400 100-0000-3110-0101 Cigarette License 5,000 0 0 5,000 3,400 1 00-0000-311 0-01 02 Contractor License 4,100 0 0 4,100 4,600 100-0000-3110-0104 Heating Installer License 5,100 0 0 5,100 60,000 100-0000-3110-0105 Liquor License 50,550 0 0 50,550 1,025 100-0000-3110-0106 Beer License 275 980 0 1,455 2,250 100-0000-3110-0107 Wine License 4,010 ,105 0 2,905 o 1 00-0000-311 0-01 08 Taxi Cab License 0 0 0 0 o 1 00-0000-311 0-0109 Peddlers License 0 0 0 0 3,600 1 00-0000-311 0-011 0 State License Check 3,900 0 0 3,900 1,200 100-0000-3110-0199 Misc License (Business) 1,200 0 0 1,200 10 100-0000-3120-0100 Bicycle License 10 0 0 10 3,500 100-0000-3120-0103 Dog License 3,700 0 0 3,700 o 100-0000-3120-0199 Misc License (Non-Business) 0 0 0 0 430,000 100-0000-3140-0100 Building Permits 470,000 0 0 470,000 36,500 100-0000-3140-0101 Heating/Mechanical Permits .......31tOgo:............. 8,pOO 0 45,000 40,000 100-0000-3140-0102 Plumbing Permits ....30;000.(>.: 10,000 0 40,000 10,000 100-0000-3140-0199 Miscellaneous Permits 14,000 0 0 14,000 602,485 Licenses and Permits Totals 628,845 17,875 0 646,720 Special Assessments 400 100-0000-3210-0100 Special Assess-Current 400 0 0 400 o 100-0000-3220-0100 Special Assess-Delinquent 0 0 0 0 o 100-0000-3220-0200 Special Assess-Delinq Garbage 0 0 0 0 o 100-0000-3230-0100 Special Assess-Prepay 0 0 0 0 Page 1 . CITY OF STILATER, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed 400 Special Assessments Totals 400 0 0 400 Intergovernmental 12,500 100-0000-3310-0100 Federal Cops Grant 0 0 0 0 41,667 100-0000-3310-0105 CIS Grant 41,668 0 0 41,668 o 100-0000-3310-011 0 Miscellaneous Federal Grants 6,250 0 0 6,250 1,400,432 100-0000-3320-0100 Local Government Aid 1,402,487 0 0 1,402,487 o 100-0000-3320-0110 Homestead Credit 0 0 0 0 15,874 100-0000-3320-0120 Pera State Aid 15,874 0 0 15,874 4,017 100-0000-3320-0130 Low Income Housing Aid 7,000 0 0 7,000 11,500 100-0000-3320-0140 State Grant 17,000 0 0 17,000 10,000 100-0000-3320-0200 Police Overtime 0 0 0 0 109,000 100-0000-3320-0210 Police State Aid 109,000 0 0 109,000 8,000 100-0000-3320-0220 Police Training Aid 8,925 0 0 8,925 83,000 100-0000-3320-0230 Fire State Aid 87,000 0 0 87,000 122,000 100-0000-3320-0300 MSA Street Maintenance 117,000 0 0 117,000 o 100-0000-3330-0100 Miscellaneous County Grants 0 0 0 0 4,000 100-0000-3330-0300 County Aid-Street Maintenance 3,500 0 0 3,500 25,000 100-0000-3340-0200 ISD 834 Juvenile Officer 26,000 0 0 26,000 1,846,990 Intergovernmental Totals 1,841,704 0 0 1,841,704 Charges for Services 221,910 100-0000-3510-0100 Fire Contracts 257,000 0 0 257,000 6,000 100-0000-3510-0200 Project Impact Fee 7,300 0 0 7,300 3,000 100-0000-3520-0100 Police/Accident Report Fees 3,000 0 0 3,000 o 100-0000-3520-0200 General Government Fees 0 0 0 0 16,000 100-0000-3520-0300 Planning Commission Fees 19,000 0 0 19,000 210,000 100-0000-3520-0400 Plan Checking Fees 175,0.0.0" 35,000 0 210,000 20,000 100-0000-3530-0100 Building Permit Surcharge 22,000 0 0 22,000 1,500 100-0000-3540-0100 Assessment Searches 1,500 0 0 1,500 300 100-0000-3550-0100 Investigation Fees 1,500 0 0 1,500 9,000 100-0000-3560-0100 Engineering Admin Fee ~\~9!J) 4,400 0 7,.400 100 100-0000-3570-0100 NSF - Administrative Charge 100 0 0 100 320,000 100-0000-3575-0100 Engineering Charges/SA Project 350,000 0 0 350,000 Page 2 . CITY OF STILATER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed o 100-0000-3575-0200 Community Dev Charges/SA Projects O. 0 8,200 8,200 44,393 100-0000-3580-0100 Admin Charges-Sewer Fund 47,725 0 0 47,725 11,942 100-0000-3585-0100 Admin Charges-Storm Sewer Fund 12,300 0 0 12,300 9,952 100-0000-3590-0100 Admin Charges-Parking Fund 10,251 0 0 10,251 45,000 100-0000-3595-0100 Admin Charges-TIF Funds 60,000 0 0 60,000 4,000 100-0000-3599-0100 Miscellaneous Service Charges 4,000 0 0 4,000 923,097 Charges for Services Totals 975,676 37,400 8,200 1,021,276 Fines and Forfeits 120,000 100-0000-3610-0200 Ordinance Violations 127,500 0 0 127,500 2,000 100-0000-3610-0500 Other Fines 1,000 0 0 1,000 1,500 100-0000-3610-0600 Dog Impound Fee 1,500 0 0 1,500 123,500 Fines and Forfeits Totals 130,000 0 0 130,000 Miscellaneous 80,000 100-0000-3810-0200 Interest Earnings 60,000 0 0 60,000 o 100-0000-3820-0100 Donations 0 0 0 0 o 100-0000-3830-0100 Sale of Property 0 0 0 0 o 100-0000-3840-0100 Copies 700 0 0 700 8,000 100-0000-3860-0100 Lease / Rentals 6..200 6,000 0 12,200 40,000 100-0000-3870-0100 Refunds and Reimbursements 40,000 0 0 40,000 o 100-0000-3870-0110 MAC Reimbursement 0 0 0 0 3,500 100-0000-3880-0100 Miscellaneous Income 1,000 0 0 1,000 o 100-0000-3880-0105 Vending Machine Commissions 0 0 0 0 o 100-0000-3880-0200 Cash Over/Short 0 0 0 0 8,750 100-0000-3880-0500 Loan Receivable 8,700 0 0 8,700 140,250 Miscellaneous Totals 116,600 6,000 0 122,600 Other Financing Sources 839,342 100-0000-3910-0423 Transfer In-2001 C/O Bonds 0 0 0 0 5,000 100-0000-3910-0424 Transfer In-Co Bonds 2000 0 0 0 0 o 100-0000-3910-0428 Transfer In-Co Bonds 1998 0 0 0 0 199,200 100-0000-3910-0480 Transfer In-Capital Proj Fund 0 0 0 0 Page 3 . CITY OF STILaTER, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2002 Budget Account Description o 100-0000-3910-0490 Transfer In-Capital Proj Fund 2003 Requested o 1 ,043,542 Other Financing Sources Totals 8,714,561 REVENUES Totals 7,966,715 2003 2003 Department Administrative Head Adjustments Adjustments 110,750 -150 o 110,750 -150 110,600 172,025 . 2003 Proposed 110,600 8,050 8,146,790 Page 4 . CITY OF STILaTER, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department , 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed MAYOR & CITY COUNCIL Personnel Services 37,800 100-4000-1200-0000 Part Time Salaries 37,800 0 0 37,800 1 ,080 1 00-4000-141 0-0000 PERA 1,080 0 0 1,080 2,893 100-4000-1420-0000 FICA/Medicare 2,893 0 0 2,893 19,608 100-4000-1500-0000 Hospital/Medical 21,000 -408 0 20,592 2,400 100-4000-1520-0000 Dental Insurance 2,340 0 0 2,340 o 100-4000-1540-0000 Life Insurance 0 0 0 0 63,781 Personnel Services Total 65,113 -408 0 64,705 Other Services and Charges 35,000 100-4000-3002-0000 Contractual 59,700 0 0 59,700 10,000 100-4000-3003-0000 Orderly Annexation 3,500 0 0 3,500 o 100-4000-3102-0000 Postage 1,000 0 0 1,000 400 100-4000-3200-0000 Mileage 600 0 0 600 2,500 100-4000-3201-0000 Seminar/Conference Fees 6,000 -1 ,000 0 5,000 1,700 100-4000-3202-0000 Meals 1,800 0 0 1,800 4,500 100-4000-3203-0000 Housing 4,000 0 0 4,000 2,121 1 00-4000-3500-0000 General Insurance 1 ,443 0 0 1 ,443 56,221 Other Services and Charges Total 78,043 -1,000 0 77 ,043 Miscellaneous 10,000 100-4000-4000-0000 Memberships and Dues 10,000 0 0 10,000 300 100-4000-4010-0000 Contingency 300 0 0 300 4,000 100-4000-4099-0000 Miscellaneous Charges 6,000 .1,000 0 5,000 14,300 Miscellaneous Totals 16,300 -1,000 0 15,300 134,302 MAYOR & COUNCIL Operating Total 159,456 -2,408 0 157,048 Pap' . CITY OF STILaTER, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed ELECTIONS Personnel Services 250 100-4010-1100-0000 Overtime - Fulltime 0 0 0 0 o 100-4010-1200-0000 Part Time Salaries 0 0 0 0 14 100-4010-1410-0000 PERA 0 0 0 0 19 100-4010-1420-0000 FICA/Medicare 0 0 0 0 o 100-4010-1500-0000 Hospital/Medical 0 0 0 0 o 100-4010-1520-0000 Dental Insurance 0 0 0 0 13,200 100-4010-1550-0000 Judges/Custodian 0 0 500 500 13,483 Personnel Services Total 0 0 500 500 Supplies 200 100-4010-2101-0000 General Supplies 0 0 0 0 200 Supplies Totals 0 0 0 0 Other Services and Charges 250 100-4010-3102-0000 Postage 0 0 7,300 7,300 50 100-4010-3200-0000 Mileage 0 0 0 0 525 100-4010-3400-0000 Printing and Publishing 0 0 50 50 70 100-4010-3500-0000 General Insurance 0 0 0 0 1,000 100-4010-3707-0000 Maintenance Agreements 750 0 0 750 1,895 Other Services and Charges Totals 750 0 7,350 8,100 Miscellaneous 700 100-4010-4099-0000 Miscellaneous Charges 0 0 0 0 700 Miscellaneous Totals 0 0 0 0 16,278 ELECTIONS Operating Total 750 0 7,850 8,600 Page 6 . 2002 Budget Account 50,683 100-4020-1000-0000 o 100-4020-1100-0000 o 100-4020-1112-0000 o 100-4020-1113-0000 2,803 100-4020-1410-0000 3,877 100-4020-1420-0000 3,192 100-4020-1500-0000 480 100-4020-1520-0000 65 100-4020-1540-0000 61,100 1,500 100-4020-2101-0000 15,000 100-4020-2107-0000 5,700 100-4020-2302-0000 22,200 CITY OF STILAER, MINNESOTA . 2003 PROPOSED OPERATING BUDGET . Description MIS SUPPORTS SERVICES Personnel Services Full Time Salaries Overtime - Full Time Sick Pay Vacation Pay PERA FICA/Medicare Ijospital / Medical Dental Insurance Life Insurance 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 2003 Proposed 60,420 o o o 3,341 4,622 3,480 468 65 o o o o o o -84 o o 0 60,420 0 0 0 0 0 0 0 3,341 0 4,622 0 3,396 0 468 0 65 0 72,312 0 1,500 0 10,400 0 6,300 0 18,200 0 3,650 0 7,500 0 3,650 0 500 0 5,000 0 0 0 0 '0 116 0 1,000. 0 16,325 O' . 37,741 Personnel Services Totals 72,396 ..84 Supplies General Supplies Software Other Minor Equipment 1,500 10,400 6,300 o o o Supplies Totals 18,200 o Other Services and Charges 4,900 100-4020-3010-0000 Internet 5,000 100-4020-3099-0000 Other Professional Services o 100-4020-3101-0000 Telephone -500 100-4020-3200-0000 Mileage 4,500 100-4020-3201-0000 Seminar/Conference Fees o 100-4020-3202-0000 Meals o 1 00-4020..,3203~0000 Housing 151 100-4020-3500'-0000 General Insurance 1,500 100-4020-3702-0000. EquipmentRepair Charges 15,000 100-4020-3707-0000 Maintenance Agreements 31,551 3,650 7,500 3,650 500 5,000 o o 116 1,000 16,325 O. o o o o o o o o o Other Services and Charges Totals 37,741 o Miscellaneous Page 7 . 2002 Budget Account 350 100-4020-4000-0000 50 100-4020-4001-0000 o 100-4020-4099-0000 400 115,251 CITY OF STILATER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Memberships and Dues Subscriptions Miscellaneous Charges 2003 Requested 400 50 o Miscellaneous Totals MIS SUPPORT SERVICES Operating Totals 128,787 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 450 o -84 (. 2003 Proposed 400 50 o o 450 o 128,703 Page 8 . 2002 Budget Account 183,439 100-4030-1000-0000 o 1 00-4030-11 00-0000 o 100-4030-1111-0000 o 100-4030-1112-0000 o 1 00-4030-1113-0000 o 100-4030-1200-0000 10,145 100-4030-1410-0000 14,033 100-4030-1420-0000 19,608 100-4030-1500-0000 1,920 100-4030-1520-0000 260 100-4030-1540-0000 229,405 2,500 100-4030-2000-0000 1,500 100-4030-2101-0000 2,500 100-4030-2111-0000 1,000 100-4030-2302-0000. 7,500 21,000 100-4030-3004-00.00 4,000 100-40.30-3011-0000 3,500 100-40.30.-30.12-0.0.0.0. o 100-4030-3013-0000 5,000 100-4030-3099-0000 1,800 100-4030-3102-0000 600 100-4030-3200-0000 3,800 100-4030-3201-0000 200 100-4030-3202-0000 450 1 00-4030-3203-0000 2,200 100-4030-3400-0000 CITY OF STILATER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description FINANCE Personnel Services Full Time Salaries Overtime - Full Time Severance Pay Sick Pay Vacation Pay Part Time Salaries PERA FICA/Medicare Hospital/Medical Dental Insurance Life Insurance 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 208,718 o o o o o 11,541 15,967 28,050 2,106 292 o o o o o o o o -504 o o Personnel Services Totals 266,674 -S04 Supplies Office Supplies General Supplies Paper/Forms Other Minor Equipment 2,500 2,000 3,000 1,000 o o o o Supplies Totals 8,SOO o Other Services and Charges Auditing Assessing Computer Programming Records Retention Other Professional Services Postage Mileage Seminar/Conference Fees Meals Housing Printing and Publishing 25,000 7,800 1,50.0 o o o o o -1,000. o o o o -700 o -1,500 o o o o o o 1,800 400 200 200. 1,500 o o o . 2003 Proposed o o o o o 0. o o o o o 208,718 o o o o o 11,541 15,967 27,546 2,106 292 o 266,170 o o o a 2,500 2,000 3,000 1,000 o 8,500 25,000 7,800 800 o 5,000 . 1,800 400. 2,800 200 200 1,500 Page 9 . 2002 Budget Account 3,737 100-4030-3500-0000 250 100-4030-3502-0000 150 100-4030-3702-0000 15,500 100-4030-3707-0000 62,187 500 100-4030-4000-0000 300 100-4030-4001-0000 1,500 100-4030-4099-0000 2,300 301,392 73,359 -2,000 -4,200 67,159 500 0 0 500 300 0 0 300 1,500 0 -500 1,000 2,300 0 -500 1,800 350,833 -2,504 -4,700 343,629 CITY OF STILATER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description General Insurance Bonds Equipment Repair Charges Maintenance Agreements 2003 Requested 4,259 250 150 19,000 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o -2,000 Other Services and Charges Totals Miscellaneous Memberships and Dues Subscriptions Miscellaneous Charges Miscellaneous Totals FINANCE Operating Total . 2003 Proposed 4,259 250 150 17,000 Page 10 . 2002 Budget Account 281,542 100-4040-1000-0000 o 100-4040-1100-0000 o 1 00-4040-1111-0000 o 100-4040-1112-0000 o 1 00-4040-1113-0000 16,618 100-4040-1200-0000 16,223 100-4040-1410-0000 22,810 100-4040-1420-0000 o 100-4040-1430-0000 29,532 100-4040-1500-0000 2,640 100-4040-1520-0000 390 100-4040-1540-0000 369,755 5,000 100-4040-2000-0000 2,000 100-4040-2101-0000 2,300 100-4040-2302-0000 9,300 65,000 100-4040-3011-0000 3,000 100-4040-3013-0000 13,000 100-4040-3099-0000 300 100-4040-3101-0000 5,500 100-4040-3102-0000 800 100-4040-3103-0000 6,300 100-4040-3200-0000 3,000 100-4040-3201-0000 . 1,200 100-4040-3202-0000 2,200 100-4040-3203-0000 10,000 100-4040-3400-0000 CITY OF STIL.TER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description ADMINISTRATION Personnel Services Full Time Salaries Overtime - Full Time Severance Pay Sick Pay Vacation Pay Part Time Salaries PERA FICA/Medicare Deferred Compensation Hospital/Medical Dental Insurance Life Insurance 304,197 0 o 0 o 0 o 0 o 0 12,189 0 17,298 0 24,203 0 o 0 28,020 -528 2,340 0 325 0 Personnel Services Totals 388,572 -528 Supplies Office Supplies General Supplies Other Minor Equipment 6,000 1,000 2,900 -500 o o Supplies Totals 9,900 -500 Other Services and Charges Assessing Records Retention Other Professional Services Telephone Postage Cellular Phones Mileage Seminar/Conference Fees Meals Housing Printing and Publishing 76,000 5,000 13,000 o 7,000 650 1,250 6,000 2,000 5,000 12,500 o o o o o o o -1,500 o -1,000 -400 2003 Proposed 0 304,197 0 0 0 0 0 0 0 0 0 12,189 0 17,298 0 24,203 0 0 0 27,492 0 2,340 0 325 0 388,044 0 5,500 0 1,000 "1,400 1 ,400 -1,400 7,900 0 76,000 -2,000 3,000 0 13,000 0 0 0 7,000 0 650 0 1,250 0 4,500 0 2,000 0 4,000 0 12,100 Page 11 . 2002 Budget Account 4,361 100-4040-3500-0000 100 100-4040-3502-0000 500 100-4040-3702-0000 8,500 100-4040-3707-0000 123,761 6,000 100-4040-4000-0000 1,000 100-4040-4001-0000 1,500 100-4040-4099-0000 8,500 511,316 142,166 -2,900 -2,000 137,266 8,500 0 -500 8,000 1,200 0 -200 1,000 1 ,500 0 0 1,500 11 ,200 0 -700 10,500 551,838 -3,928 -4,100 543,710 CITY OF STILATER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description General Insurance Bonds Equipment Repair Charges Maintenance Agreements 2003 Requested 4,666 100 500 8,500 Other Services and Charges Totals Miscellaneous Memberships and Dues Subscriptions Miscellaneous Charges Miscellaneous Totals ADMINISTRATION Operating Total 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o 0 . 2003 Proposed 4,666 100 500 8,500 Page 12 . CITY OF STIL.TER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 70,000 100-4045-1200-0000 3,871 100-4045-1410-0000 5,355 100-4045-1420-0000 6,612 100-4045-1500-0000 480 1 00-4045-1520-0000 Description LEGAUCITY ATTORNEY Personnel Services Retainer PERA FICA/Medicare Hospital/Medical Dental Insurance 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 2003 Proposed 2002 Budget Account 75,000 0 4,148 0 5,738 0 7,020 -120 468 0 Supplies 2,812 100-4045-2101-0000 General Supplies 2,812 o 0 75,000 0 4,148 0 5,738 0 6,900 0 468 0 92,254 0 2,812 0 2,812 0 127,500 0 0 0 0 0 0 0 13,000 - 0-- -400-- 0 100 0 300 0 2,806 0 144,106 0 0 0 0 0 239,172 86,318 Personnel Services Totals 92,374 -120 2,812 Supplies Totals 2,812 o Other Services and Charges 120,000 100-4045-3008-0000 Legal/Prosecution o 100-4045-3015-0000 Annexation o 100-4045-3016-0000 Interstate Bridge o 100-4045-3018.:0000 Annexation Easements 14,000 100-4045-3099-0000 Other Professional Services - 400 1U.0:4045:320l::0000---Sel1linar/Conferen-ce Fees 100 100-4045-3202-0000 Meals 300 100-4045-3203-0000 Housing 2,558 100-4045-3500-0000 General Insurance 127,500 o o o 13,000 - 400- 100 300 2,806 o o o o o 0- o o o 137,358 Other Services and Charges Totals 144,106 o Miscellaneous o 100.:4045-4099-0000 MiscellaneousCharges o o o Miscellaneous Totals o o 226,488 LEGAL/CITY ATTORNEY Operating Total 239,292 ,-120 Page 13 . CITY OF STIL.TER, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed PLANT/CITY HALL Personnel Services 35,648 100-4050-1000-0000 Full Time Salaries 37,824 0 0 37,824 o 1 00-4050-11 00-0000 Overtime - Full Time 0 0 0 0 o 1 00-4050-1111-0000 Severance Pay 0 0 0 0 o 1 00-4050-1112 -0000 Sick Pay 0 0 0 0 o 1 00-4050-1113-0000 Vacation Pay 0 0 0 0 o 1 00-4050-1200-0000 Part Time Salaries 0 0 0 0 1 ,971 100-4050-141 0-0000 PERA 2,092 0 0 2,092 2,727 100-4050-1420-0000 FICA/Medicare 2,894 0 0 2,894 o 1 00-4050-1500-0000 Hospital/Medical 0 0 0 0 480 100-4050-1520-0000 Dental Insurance 468 0 0 468 65 100-4050-1540-0000 Life Insurance 65 0 0 65 40,891 Personnel Services Totals 43,343 0 0 43,343 Supplies 2,000 100-4050-2101-0000 General Supplies 2,000 0 0 2,000 12,000 100-4050-2102-0000 Janitorial Supplies 15,500 0 0 15,500 300 100-4050-2201-0000 Equipment Repair Supplies 2,500 0 0 2,500 2,500 100-4050-2202-0000 Building Repair Supplies 4,500 0 0 4,500 5,600 100-4050-2302-0000 Other Minor Equipment 4,500 0 -2,000 2,500 22,400 Supplies Totals 29,000 0 -2,000 27,000 Other Services and Charges 7,000 100-4050-3099-0000 Other Professional Services 5,000 0 0 5,000 22,400 100-4050-3101-0000 Telephone 17,500 0 0 17,500 o 100-4050-3103-0000 Cellular Phones 0 0 0 0 250 100-4050-3201-0000 Seminar/Conference Fees 250 0 0 250 3,075 100-4050-3500-0000 General Insurance 3,748 0 0 3,748 35,000 100-4050-3600-0000 Electricity 47,000 0 0 47,000 29,000 100-4050-3601-0000 Natural Gas 25,000 0 0 25,000 3,000 100-4050-3702-0000 Equipment Repair Charges 3,300 0 0 3,300 8,200 100-4050-3703-0000 Building Repair Charges 9,00(;)<; 0 -1,000 8,000 10,000 100-4050-3707-0000 Maintenance Agreements 13,000 0 0 13,000 Page 14 . CITY OF STILaTER, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2002 Budget Account Description 450 100-4050-3806-0000 Uniforms 118,375 350 1 00-4050-4003-0000 2,500 100-4050-4012-0000 1,800 100-4050-4099-0000 4,650 186,316 2003 Requested 700 Other Services and Charges Totals Miscellaneous Towel Service Pest Control Miscellaneous Charges Miscellaneous Totals PLANT/CITY HALL Operating Total 124,498 o 3,000 1,500 4,500 201,341 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o -1,000 . 2003 Proposed 700 123,498 0 0 0 0 0 3,000 0 -500 1,000 0 -500 4,000 0 -3,500 197,841 Page 15 . 2002 Budget Account 145,861 100-4055-1000-0000 o 100-4055-1100-0000 o 1 00-4055-1111-0000 o 100-4055-1112-0000 o 100-4055-1113-0000 5,000 100-4055-1200-0000 8,067 100-4055-1410-0000 11,542 100-4055-1420-0000 16,530 100-4055-1500-0000 1 ,200 100-4055-1520-0000 162 100-4055-1540-0000 188,362 2,200 100-4055-2000-0000 1,000 100-4055-2101-0000 800 100-4055-2110-0000 1,000 100-4055-2201-0000 1,000 100-4055-2302-0000 6,000 15,000 100-4055-3099-0000 2,800 100-4055-3102-0000 500 1 00-4055-3200-0000 1,500100-4055-3201-0000 300 .1 00..4055-3202~0000 500 100-4055-3203-0000 2,300'.100-4055-3400-0000 3,932 100-4055-3500-0000 500 100-4055-3702-0000 CITY OF STILL&ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description COMMUNITY DEVELOPMENT Personnel Services Full Time Salaries Overtime - Full Time Severance Pay Sick Pay Vacation Pay Part Time Salaries PERA FICA/Medicare Hospital/Medical Dental Insurance Life Insurance 1~6; 664 0 o 0 o 0 o 0 o 0 5,000 0 8,497 0 12,368 .0 17,550 -300 1,170 0 162 0 Personnel Services Totals 201,411 -300 Supplies Office Supplies General Supplies Automotive Fuel Equipment Repair Supplies Other Minor Equipment 2,500 1,200 800 1,000 1,000 900 o o o o Supplies Totals 6,SOO 900 Other Services and Charges Other Professional Services Postage Mileage Seminar/Conference Fees Meals Housing Printing and Publishing General I nsurance Equipment Repair Charges 15,000 3,000 500 1,500 300 500 2,500 4,182 700 o o o o o o o o o 2003 Proposed -3,000 153,664 0 0 0 0 0 0 0 0 0 5,000 0 8,497 -230 12,138 0 17,250 0 1,170 0 162 -3,230 197,881 0 3,400 0 1,200 0 800 0 1,000 0 1,000 0 7,400 0 15,000 0 3,000 0 500 0 1,500 0 300 0 500 0 2,500 0 4,182 0 700 Page 16 . 2002 Budget Account 27,332 1 ,400 1 00-4055-4000-0000 750 100-4055-4001-0000 o 100-4055-4099-0000 2,150 223,844 CITY OF STILL.TER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . Description Other Services and Charges Totals 2003 2003 Department 2003 Administrative Head 2003 Requested Adjustments Adjustments Proposed 28,182 0 0 28,182 1,000 0 0 1,000 1,700 0 0 1,700 0 0 0 0 2,700 0 0 2,700 238,793 600 -3,230 236,163 Miscellaneous Memberships and Dues Subscriptions Miscellaneous Charges Miscellaneous Totals COMMUNITY DEVELOPMENT Operating Total Page 17 . 2002 Budget Account 1,259,980 100-4060-1000-0000 65,000 100-4060-1100-0000 o 100-4060-1110-0000 o 100-4060-1111-0000 o 100-4060-1112-0000 o 100-4060-1113-0000 20,000 100-4060-1200-0000 o 1 00-4060-1 300-0000 122,433 100-4060-1410-0000 23,464 100-4060-1420-0000 126,912 100-4060-1500-0000 11,760 100-4060-1520-0000 1 ,592 1 00-4060-1540-0000 11,000 100-4060-1700-0000 48,132 100-4060-1910-0000 1,690,273 4,500 100-4060-2000-0000 8,000 100-4060-2101-0000 1 ,500 1 00-4060-21 03-0000 26,000 100-4060-2110-0000 2,300 100-4060-2111-0000 1,500 100-4060-2115-0000 500 100-4060-2201-0000 9,000 100-4060-2302-0000 o 1 00-4060-2350-0000 53,300 CITY OF STILLaER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . Description POLICE Personnel Services Full Time Salaries Overtime - Full Time Overtime - Fulltime (Airport) Severance Pay Sick Pay Vacation Pay Part Time Salaries Overtime - Part Time PERA FICA/Medicare Hospital/Medical Dental Insurance Life Insurance Uniform Allowance Holiday Pay 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 2003 Proposed 1,324,563 0 70,000 0 o 0 o 0 o 0 o 0 25,000 0 o 0 128,898 0 25,842 0 128,172 -2,394 11 ,466 0 1,592 0 11 ,000 0 50,443 0 0 1,324,563 0 70,000 0 0 0 0 0 0 0 0 -5,000 20,000 0 0 0 128,898 -383 25,459 0 125,778 0 11 ,466 0 1,592 0 11,000 0 50,443 -5,383 1,769,199 -500 5,000 0 8,000 0 1,500 0 28,000 0 2,300 0 1,500 0 500 0 9,000 0 0 -500 55,800 0 1,500 0 2,000 Page 18 Personnel Services Totals 1,776,976 -2,394 Supplies Office Supplies General Supplies Auto Maintenance Supplies Automotive Fuel Paper/Forms Tires Equipment Repair Supplies Other Minor Equipment Federal Forfeiture Expenditure o o o o o o o o o 8,000 1,500 28,000 2,300 1,500 500 9,000 o Supplies Totals 56,300 o Other Services and Charges o 100-4060-3099-0000 Other Professional Services 1,500 100-4060-3101-0000 Telephone 1,500 2,000 o o . 2002 Budget Account 900 100-4060-3102-0000 3,200 100-4060-3103-0000 1 ,500 1 00-4060-31 05-0000 19,500 100-4060-3106-0000 400 100-4060-3200-0000 13,000 100-4060-3201-0000 800 100-4060-3202-0000 2,000 100-4060-3203-0000 o 100-4060-3204-0000 800 100-4060-3400-0000 52,758 100-4060-3500-0000 6,000 100-4060-3701-0000 2,000 100-4060-3702-0000 12,000 100-4060-3707-0000 116,358 2,500 100-4060-4000-0000 500 100-4060-4001-0000 7,500 100-4060-4004-0000 2,500 100-4060-4008-0000 3,500 100-4060-4099-0000 16,500 1,876,431 CITY OF STIL.TER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Postage Cellular Phones Radio Repair Services Terminal Access Charge Mileage Seminar/Conference Fees Meals Housing Training & Education Printing and Publishing General Insurance Vehicle Repair Charges Equipment Repair Charges Maintenance Agreements 2003 Requested 1,300 3,500 1,500 20,000 500 13,000 800 2,000 12,000 1,500 54,498 6,000 2,000 12,000 Other Services and Charges Totals 134,098 Miscellaneous Memberships and Dues Subscriptions Vet Fees Doctor's Fees Miscellaneous Charges 2,500 500 7,500 2,500 3,500 Miscellaneous Totals 16,500 POLICE Operating Totals 1 ,983,874 -12,000 122,098 0 2,500 0 500 0 7,500 0 2,500 0 3,500 0 16,500 -17,883 1,963,597 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o -12,000 o 0 o 0 o 0 o 0 o 0 o o o o o o o -2,394 . 2003 Proposed 1,300 3,500 1,500 20,000 500 13,000 800 2,000 o 1,500 54,498 6,000 2,000 12,000 Page 19 . 2002 Budget Account 413,739 100-4070-1000-0000 22,787 100-4070-1100-0000 o 100-4070-1111-0000 o 100-4070-1112-0000 o 100-4070-1113-0000 101,000 100-4070-1200-0000 o 100-4070-1300-0000 41,046 100-4070-1410-0000 15,361 100-4070-1420-0000 44,281 100-4070-1500-0000 4,040 100-4070-1520-0000 546 100-4070-1540-0000 3,800 100-4070-1700-0000 12,185 100-4070-1910-0000 3,000 100-4070-1920-0000 661,785 900 100-4070-2000-0000 3,000 100-4070-2101-0000 300 100-4070-2103-0000 2,100 100-4070-2108-0000 5,700 100-4070-2110-0000 200 100-4070-2111-0000 2,000 100-4070-2115-0000 1,900 100-4070-2201-0000 6,000 100-4070-2301-0000 2,500 100-4070-2302-0000 24,600 CITY OF STILL.TER, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description FIRE Personnel Services Full Time Salaries Overtime - Full Time Severance Pay Sick Pay Vacation Pay Part Time Salaries Overtime - Part Time PERA FICA/Medicare Hospital/Medical Dental Insurance Life Insurance Uniform Allowance Holiday Pay Medical Evaluations 442,412 6a,731 o o o 118,000 9,000 47,974 18,536 44,364 3,978 552 4,300 12,701 5,000 o o o o o o o o o -858 o o o o o Personnel Services Totals 775,548 -858 Supplies Office Supplies General Supplies Auto Maintenance Supplies Fire Education Materials Automotive Fuel Paper/Forms Tires Equipment Repair Supplies Safety Equipment Other Minor Equipment 1,800 4,000 350 1,500 6,900 200 2,500 1,200 5,100 7,350 Supplies Totals 30,900 Other Services and Charges 650 100-4070-31 01-0000 Telephone 630 o ~12,100 o o o -11,500 o -1,125 -1,055 o o o -400 o -1,000 -27,180 o o o o o o o o o o o -200 -50 100 -600 o -200 -100 o 3,250 o 2,200 o . 2003 Proposed 442,412 56,631 o o o 106,500 9,000 46,849 17,481 43,506 3,978 552 3,900 12,701 4,000 747,510 1,800 3,800 300 1,600 6,300 200 2,300 1,100 5,100 10,600 33,100 o 630 Page 20 . 2002 Budget Account 200 100-4070-3102-0000 600 100-4070-3103-0000 3,900 100-4070-3104-0000 900 100-4070-3105-0000 450 100-4070-3200-0000 7,100 100-4070-3201-0000 400 100-4070-3202-0000 1,300 100-4070-3203-0000 o 100-4070-3204-0000 400 100-4070-3400-0000 33,596 100-4070-3500-0000 13,000 100-4070-3701-0000 3,000 100-4070-3702-0000 3,950 100-4070-3707-0000 83,000 100-4070-3750-0000 152,446 1,600 100-4070-4000-0000 600 100-4070-4001-0000 500 100-4070-4002-0000 3,000 100-4070-4099-0000 5,700 844,531 0 -200 1,600 0 -125 675 0 a 250 0 -6,250 3,400. 0 -6,575 5,925 -858 -38,953 952,400. CITY OF STILLaER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Postage Cellular Phones Pager Services Radio Repair Services Mileage Seminar/Conference Fees Meals Housing Training and Education Printing and Publishing General Insurance Vehicle Repair Charges Equipment Repair Charges Maintenance Agreements Fire Relief Association 2003 2003 Department Administrative Head Adjustments Adjustments o -80 o -80 o -200 o 0 o 0 o 1,300 o 0 o 0 a -8,338 o 0 o 0 o 0 o 0 o 0 o 0 2003 Requested 200 2,600 . 4,10.0 500 550 4,$00 1,000 1,500 16,738 500 36,345 13,500 1,300 2,300 87,000 Other Services and Charges Totals 173,263 o -7,398 Miscellaneous Memberships and Dues Subscriptions Laundry Miscellaneous Charges 1,800 800 250 9,650 Miscelleneous Totals 12,500 FIRE Operating Total 992,211 . 2003 Proposed 120 2,520 3,900. 500 550 5,800. 1,000 1,500 8,400 500 36,345 13,500 1,300 2,300 87,000 165,865 Page 21 . 2002 Budget Account 148,714 100-4080-1000-0000 o 1 00-4080~11 00-0000 o 1 00-4080-1111-0000 o 100-4080-1112-0000 o 1 00-4080-1113-0000 8,224 100-4080-1410-0000 11 ,377 1 00-4080-1420-0000 23,142 1 00~4080-1500-0000 1,680 100-4080-1520-0000 227 100-4080-1540-0000 193,364 1,500 100-4080-2000-0000 500 100-4080-2101-0000 1,500 100-4080-2110-0000 300 1 00-4080-2115-0000 500 100-4080-2201-0000 1,900 100-4080-2302-0000 6,200 1,500 100-4080-3013-0000 7,000 100-4080-3099-0000 100 1 00-4080-31 01-0000 300 100-4080-3102-0000 1,800 100-4080-3103-0000 500 100-4080-3200-0000 2,500 100-4080-3201-0000 500 100-4080-3202-0000 1,500 100-4080-3203-0000 1,000 100-4080-3205-0000 CITY OF STILaTER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description INSPECTIONS Personnel Services Full Time Salaries Overtime - Full Time Severance Pay Sick Pay Vacation Pay PERA FICA/Medicare Hospital/Medical Dental Insurance Life Insurance 155,402 0 o 0 o 0 o 0 o 0 8,594 0 11,887 0 24,570 -420 1,638 0 227 0 Personnel Services Totals -420 202,318 Supplies Office Supplies General Supplies Automotive Fuel Tires Equipment Repair Supplies Other Minor Equipment 1,800 500 1,800 300 500 5,900 o o o o o o Supplies Totals 10,800 o Other Services and Charges Records Retention Other Professional Services Telephone Postage Cellular Phones Mileage Seminar/Conference Fees Meals Housing Education 2,500 3,000 100 300 2,000 500 3,000 o o o o o o o o o o 2003 Proposed 0 155,402 0 0 0 0 0 0 0 0 0 8,594 0 11,887 0 24,150 0 1,638 0 227 0 201,898 0 1,800 0 500 0 1,800 0 300 0 500 -2,900 3,000 -2,900 7,900 0 2,500 0 3,000 0 100 0 300 0 2,000 0 500 0 3,000 -150 350 -200 1,~00 -1,000 0 Page 22 . 2002 Budget Account 800 1 00-4080-3400-0000 3,337 100-4080-3500-0000 250 100-4080-3702-0000 1,500 100-4080-3707-0000 600 1 00-4080-3806-0000 20,000 100-4080-3904-0000 43,187 700 100-4080-4000-0000 100 100-4080-4001-0000 500 1 00-4080-4099-0000 1,300 244,051 CITY OF STIL.TER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Printing and Publishing General Insurance Equipment Repair Charges Maintenance Agreements Uniforms Building Permit Surcharge 2003 Requested 1,000 3,320 250 1,500 800 22,000 Other Services and Charges Totals 43,770 Miscellaneous Memberships and Dues Subscriptions Miscellaneous Charges Miscellsneous Charges 1,300 INSPECTIONS Operating Total 258,188 -1,350 42,420 0 700 0 100 0 500 0 1,300 -4,250 253,518 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o 0 o 0 o 0 o 700 100 500 o o o o -420 . 2003 Proposed 1,000 3,320 250 1,500 800 22,000 Page 23 . 2002 Budget Account 50 100-4085-2101-0000 50 2,500 100-4085-3104-0000 50 1 00-4085-3200-0000 500 100-4085-3201-0000 350 1 00-4085-3203-0000 63 100-4085-3500-0000 300 100-4085-3600-0000 o 100-4085-4099-0000 3,763 3,813 CITY OF STILaTER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description CIVIL DEFENSE Supplies General Supplies Supplies Totals Other Services and Charges Alarms And Sirens Mileage Seminar/Conference Fees Housing General Insurance Electricity Miscellaneous Charges Other Services and Charges Totals CIVIL DEFENSE Operating Total 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 50 o 50 o 2,500 50 900 750 71 300 75 o o o o o o o 4,646 o 4,696 o . 2003 Proposed o 50 o 50 o o o o o o o 2,500 50 900 750 71 300 75 o 4,646 o 4,696 Page 24 . 2002 Budget Account 238,567 100-4090-1000-0000 5,000 100-4090-1100-0000 o 100-4090-1111-0000 o 100-4090-1112-0000 o 100-4090-1113-0000 6,000 100-4090-1200-0000 o 100-4090-1300-0000 13,353 100-4090-1410-0000 19,012 1 00-4090-1420-0000 19,494 100-4090-1500-0000 2,160 1 00-4090-1520-0000 291 100-4090-1540-0000 303,877 2,500 100-4090-2000-0000 1,200 100-4090-2101-0000 o 100-4090-2110-0000 1 ,000 1 00-4090-2116-0000 5,000 100-4090-2302-0000 9,700 2,750 100-4090-3000-0000 2,000 100-4090-3099-0000 200 100-4090-3101-0000 1,000 100-4090-3102-0000 1,200 100-4090-3103-0000 200 100-4090-3200-0000 1,700 100-4090-3201-0000 1,000 100-4090-3400-0000 9,558 100-4090-3500-0000 CITY OF STILL&ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description ENGINEERING Personnel Services Full Time Salaries Overtime. Full Time Severance Pay Sick Pay Vacation Pay Part Time Salaries Overtime - Part Time PERA FICA/Medicare Hospital/Medical Dental Insurance Life Insurance 236,964 0 5,000 0 o 0 o 0 o 0 6,000 0 o 0 13,257 0 18,969 0 20,985 -420 1,989 0 275 0 Personnel Services Totals 303,439 -420 Supplies Office Supplies General Supplies Automotive Fuel Hydrants Other Minor Equipment 2,500 1,200 200 1,000 6,000 o o o o o Supplies Totals 10,900 o Other Services and Charges Consulting Engineer Other Professional Services Telephone Postage Cellular Phones Mileage Seminar/Conference Fees Printing and Publshing General Insurance 25,00'0 2,000 200 700 1,300 200 2,300 800 10,468 o o o o o o o o 2003 Proposed 0 236,964 0 5,000 0 0 0 0 0 0 0 6,000 0 0 0 13,257 0 18,969 0 20,565 0 1,989 0 275 0 303,019 0 2,500 0 1,200 0 200 -1,000 0 0 6,000 -1,000 9,900 -20,000 5,000 0 2,000 0 200 0 700 0 1,300 0 200 0 2,300 0 800 0 10,468 Page 25 . 2002 Budget Account 300 100-4090-3702-0000 o 100-4090-3802-0000 o 100-4090-3803-0000 o 100-4090-3805-0000 o 1 00-4090-3806-0000 o 1 00-4090-3807-0000 19,908 450 1 00-4090-4000-0000 150 1 00-4090-4001-0000 2,000 100-4090-4099-0000 2,600 336,085 CITY OF STILL.ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Equipment Repair Charges Myrtle St Dump Site 2001 Flood Aiple Property Study Pemtom/Legends Development CPDC/Liberty Development 2003 Requested 500 o o o o o Other Services and Charges Totals 43,468 Miscellaneous Memberships And Dues Subscriptions Miscellaneous Charges 450 150 2,000 Miscellaneous Totals 2,600 ENGINEERING Operating Total 360,407 -20,000 23,468 0 450 0 150 0 2,000 0 2,600 -21,000 338,987 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o 0 o 0 o 0 o o o o o -420 . 2003 Proposed 500 o o o o o Page 26 . CITY OF STILL&R, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed STREETS Personnel Services 383,724 1 00-41 00-1 000-0000 Full Time Salaries 456,161 0 -32,264 423,897 18,000 1 00-41 00-11 00-0000 Overtime - Full Time 18,000 0 0 18,000 o 100-4100-1111-0000 Severance Pay 0 0 0 0 o 1 00-41 00-1112-0000 Sick Pay 0 0 0 0 o 1 00-41 00-1113-0000 Vacation Pay 0 0 0 0 16,000 100-4100-1200-0000 Part Time Salaries 15,000 0 0 15,000 o 1 00-41 00-1300-0000 Overtime - Part Time 0 0 0 0 22,635 1 00-41 00-141 0-0000 PERA 26,519 0 -1,785 24,734 32,541 1 00-41 00-1420-0000 FICA/Medicare 37,834 0 -2,468 35,366 47,838 100-4100-1500-0000 Hospital/Medical 55.,150 -1,060 -5,748 48,342 4,320 100-4100-1520-0000 Dental Insurance 4,836 0 -390 4,446 583 1 00-41 00-1540-0000 Life Insurance 670 0 -55 615 7,611 1 00-41 00-1800-0000 Longevity Pay 5,372 0 0 5,372 533,252 Personnel Services Totals 619,542 -1,060 -42,710 575,772 Supplies o 100-4100-2000-0000 Office Supplies 2,500 0 -1,000 1,500 10,000 100-4100-2101-0000 General Supplies 10,000 0 0 10,000 16,000 100-4100-2105-0000 Asphalt ,/ 30,000 0 0 30,000 40,000 100-4100-2106-0000 Salt / Sand 40,000 0 0 40,000 4,000 100-4100-2108-0000 Gravel 0 0 0 0 22,000 1 00-41 00-211 0-0000 Automotive Fuel - 32,000 0 -2,000 30,000 5,000 100-4100-2115-0000 Tires 5,000 0 0 5,000 25,000 100-4100-2201-0000 Equipment Repair Supplies 25,000 0 0 25,000 1 ,000 1 00-41 00-2300-0000 Small Tools 2,000 0 0 2,000 1,500 100-4100-2301-0000 Safety Equipment 4,000 0 0 4,000 5,000 100-4100-2302-0000 Other Minor Equipment 5,000 0 0 5,000 129,500 Supplies Totals 155,500 0 -3,000 152,500 Other Services and Charges 35,000 100-4100-3002-0000 Contractual 35,000 0 0 35,000 1,500 100-4100-3099-0000 Other Professional Services 1,500 0 0 1,500 Page 27 . 2002 Budget Account 800 1 00-41 00-31 03-0000 1 00 1 00-41 00-3200-0000 2,000 100-4100-3201-0000 100 100-4100-3202-0000 800 1 00-41 00-3400-0000 35,416 100-4100-3500-0000 6,000 100-4100-3702-0000 1,000 100-4100-3707-0000 80,000 100-4100-3709-0000 5,000 100-4100-3710-0000 8,000 100-4100-3806-0000 175,716 CITY OF STILL.ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Cellular Phones Mileage Seminar/Conference Fees Meals Printing and Publishing General Insurance Equipment Repair Charges Maintenance Agreements Seal coating / Patching Sidewalk Repair/Replacement Uniforms 2003 Requested 800 100 , 4,000 100 800 36,917 6,000 1,000 __100,000 50,000 8,000 Other Services and Charges Totals 244,217 Miscellaneous o 100-4100-4099-0000 Miscellaneous Charges o 838,468 4,000 Miscellaneous Totals 4,000 STREETS Operating Total 1,023,259 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o -10,000 -50,000 0 o 0 -50,000 -10,000 o o -51,060 -55,710 . 2003 Proposed 800 100 4,000 100 800 36,917 6,000 1,000 90,000 o 8,000 184,217 o 4,000 o 4,000 916,489 Page 28 . CITY OF STILL.ER, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed SHOP Personnel Services 60,308 100-4110-1000-0000 Full Time Salaries 64,990 0 0 64,990 3,000 100-4110-1100-0000 Overtime - Full Time 3,000 0 0 3,000 o 1 00-411 0-1111-0000 Severance Pay 0 0 0 0 0100-4110-1112-0000 Sick Pay 0 0 0 0 o 100-4110-1113-0000 Vacation Pay 0 0 0 0 3,518 100-4110-1410-0000 PERA 3,803 0 0 3,803 4,866 100-4110-1420-0000 FICA/Medicare 5,260 0 0 5,260 1 .596 1 00-411 0-1500-0000 Hospital/Medical 1,740 -42 0 1,698 720 100-4110-1520-0000 Dental Insurance 702 0 0 702 32 1 00-411 0-1540-0000 Life Insurance 97 0 0 97 295 100-4110-1800-0000 Longevity Pay 764 0 0 764 74,335 Personnel Services Totals 80,356 -42 0 80,314 Supplies 4,500 100-4110-2101-0000 General Supplies 3,500 0 0 3,500 400 100-411 0-211 0-0000 Automotive Fuel 0 0 0 0 1,000 100-4110-2201-0000 Equipment Repair Supplies 1,000 0 0 1,000 o 100-4110-2202-0000 Building Repair Supplies 500 0 0 500 2,000 1 00-411 0-2300-0000 Small Tools 1,000 0 0 1,000 10,000 100-4110-2302-0000 Other Minor Equipment 5,000 0 0 5,000 17,900 Supplies Totals 11,000 0 0 11,000 Other Services and Charges o 100-4110-3002-0000 Contractual 5,000 0 0 5,000 o 100-4110-3101-0000 Telephone 0 0 0 0 300 100-4110-3201-0000 Seminar/Conference Fees 300 0 0 300 4,844 100-4110-3500-0000 General Insurance 5,701 0 0 5,701 2,500 100-4110-3600-0000 Electricity 2,500 0 0 2,500 9,000 100-4110-3601-0000 Natural Gas 10,000 0 0 10,000 2,000 100-4110-3702-0000 Equipment Repair Charges 2,000 0 0 2,000 o 100-4110-3703-0000 Building Repair Charges 500 0 0 500 1,500 100-4110-3707-0000 Maintenance Agreements 1,500 0 0 1,500 Page 29 . CITY OF STILL&R, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed 1,000 100-4110-3806-0000 Uniforms 1,200 0 0 1,200 21,144 Other Services and Charges Totals 28,701 0 0 28,701 Miscellaneous 4,000 100-4110-4099-0000 Miscellaneous Charges 4,000 0 0 4,000 4,000 Miscellaneous Totals 4,000 0 0 4,000 117,379 SHOP Operating Total 124,057 -42 0 124,015 Page 30 . 2002 Budget Account 10,000 100-4130-2101-0000 10,000 26,000 100-4130-3002-0000 185,000 100-4130-3600-0000 o 100-4130-3702-0000 211,000 CITY OF STILL.ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . Description SIGNS & LIGHTING Supplies General Supplies 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 2003 Proposed 10,000 o 0 10,000 0 10,000 0 20,000 0 170,000 0 0 0 190,000 0 0 0 0 0 200,000 Supplies Totals 10,000 o Other Services and Charges Contractual Electricity Equipment Repair Charges 20,000 170,000 o o o o Other Services and Charges Totals 190,000 o Miscellaneous o 100-4130-4099-0000 Miscellaneous Charges o 221,000 o o Miscellaneous Totals o o SIGNS & LIGHTING Operating Total 200,000 o Page 31 . 2002 Budget Account 244,848 100-4140-1500-0000 600 100-4140-1520-0000 75 1 00-4140-1540-0000 245,523 2,432 100-4140-3005-0000 o 1 00-4140-3094-0000 14,000 100-4140-3095-0000 29,000 100-4140-3096-0000 2,200 100-4140-3097-0000 2,000 100-4140-3098-0000 50 100-4140-3102-0000 o 1 00-4140-3500-0000 49,682 o 100-4140-401 0-0000 500 100-4140-4020-0000 o 100-4140-4090-0000 30,000 1 00-4140-4099-0000 30,500 325,705 CITY OF STILLaER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description UNALLOCATED Personnel Services Hospital/Medical/Retirees Dental Insurance-Retirees Life Insurance-Retirees 283,488 o o -9,900 o o Personnel Services Totals 283,488 -9,900 Other Services and Charges Maple Island Prison Site Wellness Program Community Volunteer Services Youth Service Bureau Human Rights Commission Charter Commission Expenses Postage General Insurance 2,641 2,500 14,500 30,000 2,200 2,000 o Other Services and Charges Totals 59,611 Miscellaneous Contingency Garbage Collection Economic Development Loan Miscellaneous Charges o o o 30,000 Miscellaneous Totals 30,000 UNALLOCATED Operating Total 373,099 -9,900 2003 Proposed o o o o o o o 0 273,588 0 0 0 0 0 273,588 0 2,641 -1,500 1,000 0 14,500 0 30,000 0 2,200 0 2,000 0 0 -5,770 0 -7,270 52,341 0 0 0 0 0 0 -27,000 3,000 -27,000 3,000 -34,270 328,929 o o o o o o Page 32 . 2002 Budget Account 12,800 100-4190-9200-0000 798,982 100-4190-9230-0000 532,287 100-4190-9240-0000 3,500 100-4190-9263-0000 1,347,569 1,347,569 CITY OF STILLAR, MINNESOTA 2003 PROPOSED OPERATING BUDGET . Description OPERATING TRANSFERS Other Financing Uses Transfer Out-Special Events Transfer Out-Library Fund Transfer Out-Park Fund Transfer Out-Dare Fund 2003 2003 Department 2003 Administrative Head 2003 Requested Adjustments Adjustments Proposed 12,000 0 0 12,000 851,708 -6,860 -7,900 836,948 592,397 -8,332 -27,203 556,862 4,500 0 -1,000 3,500 1,460,605 -15,192 -36,103 1,409,310 1 ,460,605 -15,192 -36,103 1,409,310 Other Financing Uses Totals OPERATING TRANSFERS Operating Total Page 33 . CITY OF STILLeER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed GENERAL FUND TOTALS 8,714,561 Fund REVENUES 7,966,715 172,025 8,050 8,146,790 7,870,219 Fund EXPENDITURES 8,651,486 -88,730 -215,849 8,346,807 844,342 GENERAL FUND TOTALS (684,771) 260,755 223,899 (200,017) Page 34 . CITY OF STILLaER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . o 200-0000-3810-0200 8,000 200-0000-3820-0100 o 200-0000-3820-0110 Description SPECIAL EVENTS FUND Miscellaneous Interest Earnings Donations Lumber Jack Day Donations 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 2003 Proposed 2002 Budget Account o 5,000 o o o o 0 0 0 5,000 0 0 0 5,000 0 12,000 0 0 0 12,000 0 17,000 8,000 Miscellaneous Totals 5,000 o Other Financing Sources 12,800 200-0000-3910-0100 Transfer In-General Fund o 200-0000-391 0~0490 Transfer In-Capital Projects 12,000 o o o 12,800 Other Financing Sources Totals 12,000 o 20,800 REVENUES Totals 17,000 o Page 35 . CITY OF STILL.ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed Other Services and Charges o 200-4200-3400-0000 Printing and Publishing 0 0 0 0 'it/> 3,800 200-4200-3500-0000 General Insurance 0 0 0 0 3,800 Other Services and Charges Totals 0 0 0 0 Miscellaneous 2,000200-4200-4005-0000 Contributions 2,000 0 0 2,000 o 200-4200-4006-0000 Lumber Jack Day Parade 0 0 0 0 15,000 200-4200-4007-0000 Fireworks 15,000 0 0 15,000 o 200-4200-4099-0000 Miscellaneous Charges 0 0 0 0 17,000 Miscellaneous Charges Totals 17,000 0 0 17,000 20,800 SPECIAL EVENTS Operating Total 17,000 0 0 17,000 Page 36 . CITY OF STILL&R, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2002 Budget Account 20,800 20,800 Description Fund REVENUES Fund EXPENDITURES 2003 Requested 17,000 17,000 o SPECIAL EVENTS FUND Totals 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o o . 2003 Proposed 17,000 17,000 o o Page 37 . CITY OF STILLAR, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed LIBRARY FUND Charges for Services 4,800 230-0000-3520-0100 Copy Machine Fees 4,000 0 0 4,000 400 230-0000-3880-0500 Book Sales 0 0 0 0 5,200 Charges for Services Totals 4,000 0 0 4,000 Miscellaneous 1,000 230-0000-3810-0200 Interest Earnings 1,000 0 0 1,000 o 230-0000-3820-0100 Donations 100 0 0 100 o 230-0000-3830-0100 Sale of Property 100 0 0 100 o 230-0000-3870-0100 Refunds and Reimbursements 100 0 0 100 3,000 230-0000-3880-0100 Miscellaneous Income 3,000 0 0 3,000 4,000 Miscellaneous Totals 4,300 0 0 4,300 Other Financing Sources 798,982 230-0000-3910-0100 Transfer In-General Fund 851,708 -6,860 -7,900 836,948 o 230-0000-3910-0202 Transfer In-Sport Complexes 0 0 0 0 121,000 230-0000-3910-0423 Transfer In-2001 C/O Bonds 0 0 0 0 o 230-0000-3910-0424 Transfer In-Co Bonds 2000 0 0 0 0 10,300 230-0000-3910-0480 Transfer In-Capital Proj Fund 0 0 0 0 o 230-0000-3910-0490 Transfer In-Capital Projects 0 5,900 -1,100 4,800 930,282 Other Financing Sources Totals 851,708 -960 -9,000 841,748 939,482 REVENUES Totals 860,008 -960 -9,000 850,048 Page 38 . 2002 Budget Account 139,574 230-4230-1000-0000 o 230-4230-1100-0000 o 230-4230-1111 ~OOOO o 230-4230-1112-0000 o 230-4230-1113-0000 317,330230-4230-1200-0000 o 230-4230-1300-0000 23,488 230-4230-1410-0000 34,949 230-4230-1420~0000 37,224 230-4230-1500-0000 3,840 230-4230-1520-0000 585 230-4230-1540-0000 556,990 300 230-4230-2000-0000 6,500230-4230-2101-0000 14,300230-4230-2113-0000 1,000 230-4230-2114-0000 5,100 230-4230-2302-0000 13,100 230-4230-2400-0000 16,200 230-4230-2401-0000 10,750 230-4230-2402-0000 7,500 230-4230-2403-0000 25,800 230-4230-2405-0000 1,500 230-4230-2407-0000 7,780 230-4230-2408-0000 400 230-4230-2499-0000 110,230 CITY OF STILL&R, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description LIBRARY OPERATIONS Personnel Services Full Time Salaries Overtime - Full Time Severance Pay Sick Pay Vacation Pay Part Time Salaries Overtime - Part Time PERA FICA/Medicare Hospital/Medical Dental Insurance Life Insurance 150,519 o o o o 335,602 o 25,041 37,187 40,476 3,732 585 Personnel Services Totals 593,142 Supplies Office Supplies General Supplies Reference Data Base Searching Other Minor Equipment Childrens Books Adult Books - Fiction Audio Periodicals Adult Books - Non Fiction Programs FilmNideo Collection Development 300 13,500 16,900 11,060 7,500 26,000 1,750 8,000 500 Supplies Totals 112,910 Other Services and Charges o 230-4230-3098-0000 Technology Support 1,200 2003 Proposed 0 0 150,519 0 0 0 0 0 0 0 0 0 0 0 0 0 0 335,602 0 0 0 0 0 25,041 0 0 37,187 -864 0 39,612 0 0 3,732 0 0 585 -864 0 592,278 0 -300 0 0 -2,800 3,200 0 ...1.000 13,300 0 -t,OOO 1,000 0 -1, toO 4,000 0 0 13,500 0 0 16,900 0 0 11 ,060 0 0 7,500 0 0 26,000 0 0 1,750 0 0 8,000 0 0 500 0 -6,200 106,710 0 -200 1,000 Page 39 . 2002 Budget Account 3,000 230-4230-3099-0000 20,000 230-4230-3100-0000 4,500 230-4230-3101-0000 3,000 230-4230-3102-0000 400 230-4230-3200-0000 1,700 230-4230-3201-0000 50 230-4230-3202-0000 850 230-4230-3203-0000 2,500 230-4230-3400-0000 700 230-4230-3401-0000 2,950 230-4230-3500-0000 6,008 230-4230-3707-0000 o 230-4230-3803-0000 o 230-4230-3804-0000 400 230-4230-3900-0000 46,058 650 230-4230-4000-0000 495 230-4230-4001-0000 2,300 230-4230-4099-0000 3,445 716,723 CITY OF STILL.ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Other Professional Services Circulation System Telephone Postage Mileage Seminar/Conference Fees Meals Housing Printing and Publishing Binding General Insurance Maintenance Agreements Data Base Maintenance Equipment Rental Sales Tax Other Services and Charges Totals Miscellaneous Memberships and Dues Subscriptions Miscellaneous Charges Miscellaneous Totals LIBRARY OPERATIONS Operating Totals -800 48,654 0 675 0 480 0 2,000 0 3,155 -7,000 750,797 2003 Requested 2,000 20,000 4,800 3,300 400 1,700 50 850 3,00.0. 700 2,871 6,023 o 2,160 400 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o 0 o 0 o -400 o 0 o 0 o -200 o 0 o 0 o 0 o 0 o 0 o 0 49,454 o 675 480 2,000 o o o 3,155 o 758,661 -864 . 2003 Proposed 2,000 20,000 4,800 3,300 400 1,300 50 850 2,800 700 2,871 6,023 o 2,160 400 Page 40 . CITY OF STILLAR, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed LIBRARY PLANT Personnel Services o 230-4231-1000-0000 Full Time Salaries 0 0 0 0 o 230-4231-1100-0000 Overtime - Full Time 0 0 0 0 o 230-4231-1111-0000 Severance Pay 0 0 0 0 0230-4231-1112-0000 Sick Pay 0 0 0 0 o 230-4231-1113-0000 Vacation Pay 0 0 0 0 26,415230-4231-1200-0000 Part Time Salaries 27,409 0 0 27,409 1,461 230-4231-1410-0000 PERA 1,516 0 0 1,516 2,021 230-4231-1420-0000 FICA/Medicare 2,097 0 0 2,097 4,956 230-4231-1500-0000 Hospital/Medical 5,268 -96 0 5,172 360 230-4231-1520-0000 Dental Insurance 348 0 0 348 65230-4231-1540-0000 Life Insurance 65 0 0 65 35,278 Personnel Services Totals 36,703 -96 0 36,607 Supplies 400 230-4231-2101-0000 General Supplies 300 0 -100 200 2,500 230-4231-2102-0000 Janitorial Supplies 2,000 0 -200 1,800 100 230-4231-2202-0000 Building Repair Supplies 100 0 0 100 500 230-4231-2203-0000 Furn/Air Cond Repair Supplies 400 0 0 400 2,000 230-4231-2302-0000 Other Minor Equipment 800 0 0 800 5,500 Supplies Totals 3,600 0 -300 3,300 Other Services and Charges 300230-4231-3002-0000 Contractual 200 0 -200 0 2,000 230-4231-3099-0000 Other Professional Services 3,000 0 0 3,000 6,000230-4231-3101-0000 Telephone 6,100 0 0 6,100 10,583 230-4231-3500-0000 General Insurance 11,234 0 0 11 ,234 13,800 230-4231-3600-0000 Electricity 12,500 0 -1,500 11 ,000 7,000230-4231-3601-0000 Natural Gas 7,000 0 0 7,000 10,000 230-4231-3703-0000 Building Repair Charges 9,000 0 0 9,000 8,798230-4231-3707-0000 Maintenance Agreements 9,510 0 0 9,510 58,481 Other Services and Charges Totals 58,544 0 -1,700 56,844 Page 41 '. CITY OF STILLAR, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2002 Budget Account 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments Description Miscellaneous 2,500 230-4231-4099-0000 Miscellaneous Charges 2,500 o 2,500 Miscellaneous Totals 2,500 o 101,759 LIBRARY PLANT Operating Totals -96 -2,000 101,347 . 2003 Proposed o 2,500 o 2,500 99,251 Page 42 . CITY OF STILLAR, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2002 Budget Account 939,482 818,482 Description Fund REVENUES Fund EXPENDITURES 2003 Requested 860,008 860,008 121,000 LIBRARY FUND Totals 2003 2003 Department Administrative Head Adjustments Adjustments -960 -9,000 -960 -9,000 o o . 2003 Proposed 850,048 850,048 o o Page 43 . CITY OF STILLaR, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed PARKS FUND Licenses and Permits 500 240-0000-3140-0103 Permits To Consume 900 0 0 900 500 Licenses and Permits Totals 900 0 0 900 Intergovernmental o 240-0000-3320-0140 State Grant 0 0 0 0 0 Intergovernmental Totals 0 0 0 0 Charges for Services 8,000 240-0000-3505-0100 Park Fees 8,000 0 0 8,000 4,000 240-0000-3505-0500 Softball Field Fees 3,500 0 0 3,500 12,000 Charges for Services Totals 11 ,500 0 0 11,500 Miscellaneous 5,000 240-0000-3810-0200 Interest Earnings 3,000 0 0 3,000 1,000 240-0000-3820-0100 Donations 500 0 0 500 o 240-0000-3830-0100 Sale of Property 0 0 0 0 o 240-0000-3870-0100 Refunds snd Reimbursements 0 0 0 0 1,000 240-0000-3880-0100 Miscellaneous Income 1,000 0 0 1,000 7,000 Miscellaneous Totals 4,500 0 0 4,500 Other Financing Sournces 532,287 240-0000-3910-0100 Transfer In-General Fund 592,397 -8,332 -27,203 556,862 438,550 240-0000-3910-0423 Transfer In-2001 C/O Bonds 0 0 0 0 29,000 240-0000-3910-0424 Transfer In-Co Bonds 2000 0 0 0 0 o 240-0000-3910-0428 Transfer In-Co Bonds 1998 0 0 0 0 10,000 240-0000-3910-0480 Transfer In-Capital Proj Fund 0 0 0 0 o 240-0000-3910-0490 Transfer In-Capital Projects 0 7,500 0 7,500 o 240-0000-3920-0100 Bond Proceeds 0 0 0 0 1,009,837 Other Financing Sources Totals 592,397 -832 -27,203 564,362 Page 44 . 2002 Budget Account Description 1,029,337 REVENUE Totals CITY OF STILLAR, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2003 Requested 609,297 2003 2003 Department Administrative Head Adjustments Adjustments -832 -27,203 . 2003 Proposed 581,262 Page 45 . CITY OF STILL.ER, MINNESOTA . 2003 PROPOSED OPERATING BUDGET 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed PARK Personnel Services 307,483 240-4240-1000-0000 Full Time Salaries 339,595 0 -11,245 328,350 2,500 240-4240-1100-0000 Overtime - Full Time 2,500 0 0 2,500 o 240-4240-1111-0000 Severance Pay 0 0 0 0 o 240-4240-1112-0000 Sick Pay 0 0 0 0 o 240-4240-1113-0000 Vacation Pay 0 0 0 0 31,250 240-4240-1200-0000 Part Time Salaries 31 ,000 0 0 31 ,000 o 240-4240-1300-0000 Overtime - Part Time 0 0 0 0 17,748 240-4240-1410-0000 PERA 19,380 0 -622 18,758 26,943 240-4240-1420-0000 FICA/Medicare 29,181 0 -860 28,321 37,920 240-4240-1500-0000 Hospital/Medical 44,368 -832 -2,298 41 ,238 3,600 240-4240-1520-0000 Dental Insurance 3,666 0 -156 3,510 486 240-4240-1540-0000 Life Insurance 508 0 -22 486 10,958 240-4240-1800-0000 Longevity Pay 8,351 0 0 8,351 438,888 Personnel Services Totals 478,549 -832 -15,203 462,514 Supplies 1,200 240-4240-2000-0000 Office Supplies 1,200 0 0 1,200 10,000 240-4240-2101-0000 General Supplies 10,000 0 0 10,000 8,000 240-4240-2104-0000 Chemicals 8,000 0 0 8,000 9,000 240-4240-2106-0000 Topsoil/Seed/Lime 9,000 0 0 9,000 1,500 240-4240-2109-0000 Heating - Fuel Oil 1,000 0 0 1,000 9,000 240-4240-2110-0000 Automotive Fuel 9,000 0 0 9,000 1,000 240-4240-2115-0000 Tires 1,000 0 0 1,000 o 240-4240-2117-0000 Trees 2,000 0 0 2,000 4,000 240-4240-2201-0000 Equipment Repair Supplies 4,000 0 0 4,000 10,000 240-4240-2302-0000 Other Minor Equipment 7,500 0 0 7,500 53,700 Supplies Totals 52,700 0 0 52,700 Other Services and Charges 2,000 240-4240-3002-0000 Contractual 0 -12,000 0 2,000 240-4240-3099-0000 Other Professional Services 2,000 0 0 2,000 1,900240-4240-3101-0000 Telephone 1,900 0 0 1,900 Page 46 . 2002 Budget Account 300 240-4240-3102-0000 250 240.4240-3103-0000 200 240.4240-3200-0000 1,000 240-4240-3201-0000 100 240-4240-3202-0000 500 240-4240-3203-0000 500 240.4240-3400-0000 22,649 240-4240-3500-0000 6,000 240-4240-3600-0000 5,000 240-4240-3702-0000 3,800 240-4240-3800-0000 11,500 240-4240-3804-0000 4,700 240-4240.3806-0000 500 240-4240-3900-0000 62,899 200 240-4240-4000-0000 100 240-4240-4001-0000 6,000 240-4240-4099-0000 6,300 561,787 CITY OF STILLAR, MINNESOTA 2003 PROPOSED OPERATING BUDGET Description Postage Cellular Phones Mileage Seminar/Conference Fees Meals Housing Printing and Publishing General Insurance Electricity Equipment Repair Charges Beach Spraying Portable Restroom Rental Uniforms Sales Tax 2003 Requested 300 500 200 2,000 150 500 700 24,298 6,000 5,000 4,000 7,000 4,700 500 Other Services and Charges 71,748 Miscellaneous Memberships and Dues Subscriptions _ Miscellaneous Charges 200 100 6,000 Miscellaneous Totals 6,300 PARK Operating Total 609,297 -12,000 59,748 0 200 0 100 0 6,000 0 6,300 -27,203 581,262 2003 2003 Department Administrative Head Adjustments Adjustments o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o 0 o o o o o -832 . 2003 Proposed 300 500 200 2,000 150 500 700 24,298 6,000 5,000 4,000 7,000 4,700 500 Page 47 . CITY OF STILL.ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2002 Budget Account 1,029,337 561,787 Description Fund REVENUES Fund EXPENDITURES 2003 Requested 609,297 609,297 467,550 PARKS FUND Totals 2003 2003 Department Administrative Head Adjustments Adjustments -832 -27,203 -832 -27,203 o o . 2003 Proposed 581 ,262 581,262 o o Page 48 . CITY OF STILL.ER, MINNESOTA 2003 PROPOSED OPERATING BUDGET . 2003 2003 Department 2002 2003 Administrative Head 2003 Budget Account Description Requested Adjustments Adjustments Proposed DARE Miscellaneous o 263-0000-3810-0200 Interest Earnings 0 0 0 0 2,000 263-0000-3820-0100 Donations 1,500 0 0 1,500 o 263-0000-3880-0100 Miscellaneous Income 0 0 0 0 500 263-0000-3880-0600 Merchandise 500 0 0 500 2,500 Miscellaneous Totals 2,000 0 0 2,000 Other Financing Sources 3,500 263-0000-3910-0100 Transfer In-General Fund 4,500 0. -1,000 3,500 3,500 Other Financing Sources Totals 4,500 0 -1,000 3,500 6,000 REVENUE Totals 6,500 0 -1,000 5,500 Page 49 . 2002 Budget Account 6,000 263-4263-2101-0000 6,000 6,000 Description DARE Supplies General Supplies Supplies Totals CITY OF STILL&R, MINNESOTA 2003 PROPOSED OPERATING BUDGET DARE Operating Total 2003 2003 Department 2003 Administrative Head Requested Adjustments Adjustments 6,500 -1,000 o 6,500 o -1,000 6,500 o -1,000 . 2003 Proposed 5,500 5,500 5,500 Page 50 . CITY OF STILL&R, MINNESOTA 2003 PROPOSED OPERATING BUDGET 2002 Budget Account 6,000 6,000 2003 Requested 6,500 6,500 Description Fund REVENUES Fund EXPENDITURES o DARE FUND Totals 2003 2003 Department Administrative Head Adjustments Adjustments o -1,000 o -1,000 o o . 2003 Proposed 5,500 5,500 o o Page 51 J . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 02-22 October 15, 2002 REGULAR MEETING 7:00 P.M. Present: Absent: Council members Milbrandt, Rheinberger, Zoller and Mayor Kimble Councilmember Bealka Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Kallestad Public Works Director Eckles Community Development Director Russell City Clerk Ward Press: Julie Kink, Courier Mayor Kimble explained Councilmember Bealka's absence and wished him a speedy recovery. APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the October 1, 2002 regular and executive session minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Information reqardinq Stillwater Area Schools levy - John Uppqren Mr. John Uppgren, District 834 School Board Member provided information on the upcoming ballot questions for the Stillwater Area Schools levy on the November 5, 2002 election ballot. Councilmember Rheinberger asked if the first question fails and the second question passes what happens then. Mr. Uppgren stated that question two is dependent of question one. Councilmember Zoller asked what exactly is the impact per household. Mr. Uppgren stated that the impact per household would be $200-$300 annually for five years based on $150,000 - $200,000 market value. He stated that there are stacking levies that will expire in the next five years and the education tax bills between now and 2007 will decline. If the levy passes it will still decline but will go up by the amount but will be lower because of the levies that will expire between now and 2007. , STAFF REPORTS Mayor Kimble requested that Fire Chief Kallestad provide him with information regarding increases in insurance rates, water transfer time testing and that there is some concern on these items in the outlying communities and how the City will be addressing those issues. . Fire Chief Kallestad stated that he would provide the Mayor with that information. Mayor Kimble reminded the audience of the Annual Fish Fry put on by the Fire Department on Friday, October 18, 2002 at the VFW. Councilmember Rheinberger asked for an update on the fire truck. Chief Kallestad that the truck should be completed and delivered November 13, 2002. Community Development Director Russell stated that a presentation regarding the 2.0M grant the City has applied for will be made to the Livable Communities Committee on Wednesday, October 16 and that the results of the award of that grant should be known by the end of October whether the City will receive that grant. He stated that Councilmember Milbrandt would be in attendance at the presentation. Public Works Director Eckles provided an update on the Public Works Facility. He stated that the subcontractor who was hired to do the earthwork has declared bankruptcy and, with all the rain, are behind on the grading. He stated that a new contractor has been hired and hope that the grading and seeding will be completed. . Mr. Eckles also addressed Item 8 of the Consent Agenda regarding the quotes received for the office furnishings for the Public Works Facility and asked if the Council approved the Consent Agenda to award the contract for office furnishings to the low bidder, S & T Office products. City Attorney Magnuson stated that a resolution needs to be adopted calling for a public hearing on December 17, 2002 on the proposed adoption of a modification to the development program for Development District NO.1 and proposed development of TIF District NO.1 O. The reason for this is because the next meeting of the City Council on November 12, Council would have to approve the fiscal data that has to be mailed to the school district and County 30 days before the hearing so the setting of the hearing should be done at this time. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-235, calling for a public hearing by the City Council on the proposed adont'lon nf a mnd.lfi.....<:>tion tn the DO\lelonrnent Program fnr nO\loloprnont Di",tr'I"'t No 1 ann tho t-' '-'I IV II'-'\.A". ..."" I .....,V 1'-'111 I IIIVIL.lvV"-'1 .1."-'111,. f~LI" I. 1'''''',"'1''-'' proposed establishment of Tax Increment Financing District No. 10 therein and the adoption of the Tax Increment Financing Plan thereof. All in favor Ayes: Nays: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None . Page 2 of7 ..' . . . Absent: Councilmember Bealka City Administrator Hansen stated that the Washington County Historical Society is in agreement with the sale of the Boutwell Cemetery property which includes more land than just the cemetery, except that there is a 3% interest factor for payments over the next seven years and a clause for the City's benefit where the Historical Society will be responsible for the maintenance of the cemetery property in its present condition. He asked if Council wished to consummate the purchase. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller authorizing the City Administrator to consummate the purchase of the Washington County Historical Society property known as Boutwell Cemetery and surrounding property and that the down payment shall be made from monies out of wetland replacement monies. All in favor. CONSENT AGENDA Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt the consent agenda and award the bid for the office furniture for the Public Works Facility to S & T Office Products. All in favor. Resolution 2002-228, directing payment of bills Resolution 2002-229, approving health insurance rates effective January 1, 2003 Resolution 2002-230, 2003 city contribution toward health insurance premiums for benefits eligible exempt employees Approval of request from Elks Lodge for Lily Lake Tennis Courts for sale of Christmas trees Resolution 2002-231, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-232, approving amendment to contract with Washington County for trail grooming of Brown's Creek Nature Preserve ski trail Resolution 2002-233, Request to add two additional depositories for City funds Resolution 2002-234, approval of office furniture for public works facility UNFINISHED BUSINESS Possible second readinq of Ordinance 930, an ordinance Requlatinq the Brinqinq of Pets to Public Parks City Attorney Magnuson reviewed the ordinance. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Ordinance No. 930, an ordinance regulating the bringing of pets to public parks. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Page 3 of7 1... Recommendation for consultant for Historic Area Survey Councilmember Zoller asked Chairperson Howard Lieberman of the Heritage Preservation Commission if Councilmember Bealka's concerns were answered. . Mr. Lieberman stated that he felt that Councilmember Bealka's concerns were answered. He explained the process for the request for proposals and that the commission advertised in the St. Paul and Minneapolis papers. He stated that investigators have to be approved by the State Historical Society. Mr. Lieberman stated that the top two proposals had a difference of $7,000 and that Empson Archives has done previous surveys and done satisfactory work and recommended Council accept the proposal. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving the proposal by Empson Archives for the architectural survey and evaluation of the east half of Churchill, Nelson & Slaughter's Addition. All in favor. Repair of PizinQer Lift Station Public Works Director Eckles reviewed the history of the Pizinger Lift Station. He stated that an agreement has been reach with Ms. Kathleen Pizinger to update the lift station at the City's expense and then turn the lift station over to Ms. Pizinger as a private system. He also stated that Fuhr Trenching has submitted a proposal to upgrade the. station for the amount of $11 ,000. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger authorizing the upgrade of the Pizinger lift station, accepting the proposal of Fuhr Trenching and directing staff to prepare an agreement with Ms. Pizinger. All in favor. NEW BUSINESS Possible approval of transfer of Off-Sale Liquor License - Kinsel's Liquor Store Mayor Kimble reviewed the application for the transfer of the off-sale liquor license for Kinsel's Liquor Store. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve Resolution 2002-236, approving transfer of off-sale liquor license from Twin Investments, LLC to CG Enterprises, Inc., DBA: Kinsel's Liquor Store conditioned upon approval by police, fire finance, inspection departments, successful closing of the property and approval by Minnesota Liquor Control. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka . Page 4 of7 . . . AuthorizinQ feasibilitv report for 2003 Street Improvements Public Works Director Eckles reviewed the proposed street improvements for 2003. Councilmember Zoller asked if this project would include sidewalk along Holcombe. Mr. Eckles stated that sidewalks along Holcombe would be part of the feasibility report. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2002-237, ordering preparation of report for 2003 street improvements (Project 2003-02). All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka AuthorizinQ storm water improvement for Boutwell Road drainaQe problems Public Works Director Eckles stated that the department has been receiving calls on a drainage problem at 221 and 231 Boutwell Avenue and 310 Wildwood Court. He stated that it is proposed to install a storm sewer system through the yards and into the pond located north of Wildwood Court and west of Eagle Ridge Road. He stated that the affected property owners have agreed to provide the City with a right-of-entry agreement and utility easements. He also stated that Fuhr Trenching has submitted a proposal for the work in the amount of $17,500. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt adopting Resolution 2002-238, accepting the proposal and awarding the contract for Boutwell Road Drainage. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Possible approval of manaQement contract - Territorial Prison Cleanup City Administrator Hansen reviewed the proposed management contract for the Territorial Prison cleanup. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2002-239, approving the agreement with Shaw-Lundquist Associates, Inc. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka Page 5 of7 ~/ Request for private street, Parkwood Lane, residential development - Tim Nolde Community Development Director Russell reviewed the request for a private street in . the residential development proposed by Mr. Tim Nolde. He stated that Council has received requests for private streets and has approved the Liberty Townhomes private streets. He stated that staff concerns are that whether the streets are public or private is the lack of snow storage, therefore the association would have to truck out the snow and there is lack of street parking for guests, and that if the street is private utility easements to accommodate water, sewer, drainage and streets will be needed. He stated that if Council should approve the request, it should be clear to the owners and future owners that the streets are private. Request for City support for Dept. Economic Trade and Development Grant for contamination cleanup at Lofts proiect site Community Development Director Russell stated that the developers of the Lofts of Stillwater are requesting support from the City for a $677,000 grant request from DTED and $108,000 grant from Met Council to pay site clean up costs. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-240, approval of application. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka . Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-241, authorizing contract signature. All in favor. Ayes: Nays: Absent: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble None Councilmember Bealka COMMUNICATIONS/REQUESTS Request for Special Event - Nature Vallev Grand Prix, Stillwater Criterium Mayor Kimble reviewed the request for the Nature Valley Grand Prix. Chief Dauffenbach stated that some of the items requested cannot be accomplished such as barricades and fencing etc. and that at the previous event the applicant provided those items. Councilmember Milbrandt stated that these events cost the City money and that the City should charge to recoup costs for these events. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt directing st. to meet with applicants and bring the application back to Council at a future meeting. Page 6 of7 " . COUNCIL REQUEST ITEMS Councilmember Milbrandt requested that Public Works Director Eckles investigate the ditch on Boutwell Road because it was full of water and not running through the culvert. . . ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adjourn at 8:24 p.m. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk Resolution 2002-228, directing payment of bills Resolution 2002-229, approving health insurance rates effective January 1, 2003 Resolution 2002-230, 2003 city contribution toward health insurance premiums for benefits eligible exempt employees Approval of request from Elks Lodge for Lily Lake Tennis Courts for sale of Christmas trees Resolution 2002-231, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code Resolution 2002-232, approving amendment to contract with Washington County for trail grooming of Brown's Creek Nature Preserve ski trail Resolution 2002-233, Request to add two additional depositories for City funds Resolution 2002-234, approval of office furniture for public works facility Resolution 2002-235, resolution calling for a public hearing by the City Council on the proposed adoption of a modification to the Development Program for Development District No. 1 and the proposed establishment of Tax Increment Financing District No. 10 therein and the adoption of the Tax Increment Financing Plan therefore Resolution 2002-236, approving transfer of off-sale liquor license from Twin Investments, LLC to CG Enterprises, Inc., DBA: Kinsel's Liquor Store Resolution 2002-237, resolution ordering preparation of report for 2003 street improvements (Project 2003-02). Resoiutiofi 2002-238, accepting piOposal and awarding contract for Boutv.;ell Road Drainage Resolution 2002-239, approving agreement with Shaw-Lundquist Associates, Inc. Resolution 2002-240, approval of application Resolution 2002-241, authorizing contract signature Ordinance No. 930, an ordinance regulating the bringing of pets to public parks. Page 70f7 ~ y: I I I LIST OF BILLS I EXHIBIT" A" TO RESOLUTION #2002- 242 . . 3D Specialties' Abra Auto Body Aallways Associates Ace Hardware Action Rental Advanced Sportswear Inc. Aggregate Division Amdahl, Chris American Classic Homes Ancom Communications Arch Wireless Aspen Mills AT&T AT & T Broadband AT & T Wireless AWl Diversified Ballis, Tom Barrett Stack Becker Arena Products Bjsco Clean Air Board of Water Commissioners Bonestroo,Rosene,Anderlik & Associates Brines Market Buberl, Larry Cargill Inc. Car Quest Catco Century Bookstore Cincotta, Dean & Kelly City of Mahtomedi Clarey's Safety Equipment Coca Cola Cole Papers Coordinated Business Systems Cub Cy's Uniforms Dalco Dell Detroit Industrial Tool DeWitt Homes D.R. Horton Ecolab Pest Emergency Apparatus Eull's Manufacturing Express Photo Federal Emergency Management Agency Ferno MIR Fire Marshal Assoc. Minnesota . Break Away Posts Replace Windshield Uniforms Repair & Maintenance! Supplies Equipment Rental Jerseys Adult Hockey!League Concrete Sand Old Athletic Field Repair Rear Exit Door, Grading Escrow Refur:ld Batteries & Charges Pagers Uniforms Telephone Cable, Fire/Rec Center Cell Phones Public Works Facility Reimburse Fuel Expenses Survey for Storm Sewer Easements Suction Cups Exhaust System Lift Stations Repair Hydrants Professional Services Lunches Election Juqges Animal Transport October 2002 Bulk Ice Control Equipment Repair Supplies Equipment Repair Supplies Office Supplies . Landscape Escrow Refund Ice Arena Installment Safety Equipment Concession Supplie~ Maintenance Supplies Equipment Repair : Concession Supplies Uniforms Cleaning Supplies Computers Cutting Blades Grading Escrow Refund Grading Escrow Refund Pest Control Equipment Repair Blocks Film Processing Seminar Meal Expense Safety Vests Seminar 823.51 353.31 228.32 239.71 202.36 1,863.00 701.38 143.00 1,500.00 510.67 1,207.07 245.95 343.45 71.57, 227.85 195:00 61.50 .1,125.00 133.13 1 ;067.19 296.48 11 ,211.57 47.35 25.00 3,354.18, 947.25 912.82 24.76. 1,000.00 17,500.00 16;866.00 "1,815.05 260.69 99.00 : 98.73 1,044.14 116':97 5,440.99 864.58 1,500.00 . 9,000.00 , 241 .76 1,445.19 296.37 108.74 110.30 630:00 , 150.00 EXHIBIT" A" TO RESOLUTION #2002- 242 First Une/Leewes Forestry Suppliers, Inc. Gannon's Auto Body Glaser, Stu Goodwill Gopher Bearing Graphix Shoppe Guidance Software Halvorson Concrete, Inc. Hansen, Steve Harrison, Sharon Hennepin Tech For Hopkins Tech Heritage Embroidery Heritage Printing Hillyard Holiday Fleet Hotsy Equipment of Minnesota Infratech Jacobs, Rochelle Jansens Cleaning Service Jim Hatch Sales J H Larsen Kallestad, Kim Kath Companies Kiplinger Washington Editors, Inc. Kremer Spring & Alignment Lake Country/North Star Chapters Lake Elmo Chrysler Lake View Hospital Langer Construction Lee Wayne Legislative Associates, Inc. LJ Schuster MacQueen Equipment Magnuson Law Firm Maple Island Maximum Solutions, Inc. McLeod USA Medical Technologies Menards Met Council MN Dept Administration, Intertechnologies MN Dept. of Economic Security MN Dept of Public Safety BCA MN Fire Service Certification Mister Car Wash Municipal Code Corporation Municipal Emergency Services Nestle Ice Cream Co. Page 2 Concession Supplies Flags Vehicle Repair Reimburse Lodging Seminar October ADC Expenses Equipment Repair Supplies Vehicle Repair Seminar Roettger Public Works Facility Curb & Gutter Reimburse Dare Expenses Reimburse Postage Seminar Uniforms Skate School Publications, Flyers Cleaning Supplies Fuel Hose Lift Station Repair Landscape Escrow Refund Maintenance Agreement Cross Chain, Hooks Building Repair Supplies Conference Lodging Antifreeze Subscription Vehicle Repair Seminar Inspections Vehicle Repair Supplies Blood Draw Grading Escrow Refund Key Tag Asst. Professional Services Office Supplies Equipment Repair Supplies Professional Services Hardware Maintenance Contract Telephone Repair Sound Meters Hardware October SAC Sept 2002 Usage 3rd Qtr DARE Training Test Fees Vehicle Maintenance Update Database Supplement Pages Emergency Equipment Concession Supplies ~ " . 1,495.03 21.39 1,112.23 265.38 337.00 5.75 290.00 1,500.00 4,151.50 31.66 5.63 125.00 1,260.00 3,555.20 266.31 5,132.97 101.18 3,866.31 1.720.85 225.00 377.90 1,278.64 430.07 255.33 48.00 297.88 150.00 5.89 40.00 4,750.00 24.50 4,975.00 600.71 821.01 13,972.08 473.85 175.00 651.29 308.00 271.03 86,724.00 140.83 329.25 350.00 50.00 6.39 491.21 225.35 123.84 . . .. :" . EXHIBIT" A" TO RESOLUTION #2002- 242 . Nextel Northern Traffic Supply, Inc. On Site Sanitation Pameco Papco PC Solutions Plant Health Associates Pod's Tire Positive Promotions, Inc. Quill Reed Sales & Service Reliable Office Supplies River Valley Printing Roberts Company, Inc. Roettger Welding, Inc. R & R Specialties Russell, Steve S1. Cloud State S1. Croix Office S1. Croix Tree Service, Inc. S1. Joseph Equipment Sensible Land Use Coalition Shaw-Lundquist Associates, Inc. Short Elliott Hendrickson, Inc. Signtific Space Mobile & Modular Structures Springbrook Software Membership Sprint SRF Consulting State of MN Building Codes Stillwater Equipment Co. Stillwater Farm Store Stillwater Gazette Stillwater Motors Sun Turf Sysco T.A. Schifsky & Sons, Inc. Ti-Zack Concrete Inc. University of MN GOVT 0002,001/002 Verizon Wireless Viking Office Supplies Virtualphone, Inc. Walmart Washington County Dept Public Health Washington County Recorder Washington County Sheriff's Office Washington County Transportation Waste Management Wells Fargo . Page 3 Cell Phones Sign October Rentals Equipment Repair Supplies Equipment Repair Maintenance Agreement Aug.- Sept 2002 Services Tire Repair Bicycle Safety Guides Office Supplies Guide Bar Office Supplies Envelopes, Bus Cards Emblems, Name Bar Welding Supplies Paint Ice, Nets & Board Brushes Reimburse Expenses Driving Classes Office Supplies Tree Removals Equipment Repair Membership Licensed Abatement & Specification Professional Services Liberty, Stop Sign Dasher Board Sign Assoc. Rye November Rentals Membership Cell Phones TH 36 Partnership Study Plan Reviews Equipment Grass Seed, Roundup Publications Vehicle Repair Supplies Grass Seed Concession Supplies Asphalt & Tack 2002 Sidewalk Rehab Application 1 Workshop Klayton Eckles Cell Phones Office Supplies Charger Supplies License Renewal Rec Center Variances MDT'S Traffic Services 4th Qtr Services Paying Agent Fee 274.78 82.01 354.55 135.90 316.77 173.00 1,060.00 210.96 139.71 1,160.17 40.36 139.73 141.65 30.36 9.00 2,349.08 77.91 3,850.00 380.95 761.48 393.82 75.00 2,800.00 1,840.22 225.00 135.00 80.00 62.08 387.44 6,796.41 546.35 344.20 731.51 40.50 408.96 1,287.72 661 .40 52,204.02 175.00 405.00 259.40 36.10 367.55 420.00 367.50 3,425.33 242.54 142.95 375.00 Adopted by the City Council this 12th Day of November, 2002 , . , . MEMORANDUM November 12, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Owner Name Change - North Hill Liquor DISCUSSION: Mr. Edward Schmidt has submitted an application for a name change in ownership from EKS, Inc. to North Hill Liquor Ltd. The owners and other information remain the same, but the new name must be submitted to the State. RECOMMENDATION: . Approve the name change in ownership from EKS, Inc. to North Hill Liquor Ltd. . .c . LIST OF BILLS EXHIBIT II A" TO RESOLUTION #2002- 242 . 3D Specialties Abra Auto Body Aallways Associates Ace Hardware Action Rental Advanced Sportswear Inc. Aggregate Division Amdahl, Chris American Classic Homes Ancom Communications Arch Wireless Aspen Mills AT&T AT & T Broadband AT & T Wireless AWl Diversified Ballis, Tom Barrett Stack Becker Arena Products Bisco Clean Air Board of Water Commissioners Bonestroo,Rosene,Anderlik & Associates Brines Market Buberl, Larry Cargill Inc. Car Quest Catco Century Bookstore Cincotta, Dean & Kelly City of Mahtomedi Clarey's Safety Equipment Coca Cola Cole Papers Coordinated Business Systems Cub Cy's Uniforms Dalco Dell Detroit Industrial Tool DeWitt Homes D.R. Horton Ecolab Pest Emergency Apparatus Eull's Manufacturing Express Photo Federal Emergency Management Agency Ferno MIR Fire Marshal Assoc. Minnesota . Break Away Posts Replace Windshield Uniforms Repair & Maintenance Supplies Equipment Rental Jerseys Adult Hockey League Concrete Sand Old Athletic Field Repair Rear Exit Door Grading Escrow Refund Batteries & Charges Pagers Uniforms Telephone Cable, Fire/Rec Center Cell Phones Public Works Facility Reimburse Fuel Expenses Survey for Storm Sewer Easements Suction Cups Exhaust System Lift Stations Repair Hydrants Professional Services Lunches Election Judges Animal Transport October 2002 Bulk Ice Control Equipment Repair Supplies Equipment Repair Supplies Office Supplies Landscape Escrow Refund Ice Arena Installment Safety Equipment Concession Supplies Maintenance Supplies Equipment Repair Concession Supplies Uniforms Cleaning Supplies Computers Cutting Blades Grading Escrow Refund Grading Escrow Refund Pest Control Equipment Repair 823.51 353.31 228.32 239.71 202.36 1,863.00 701.38 143.00 1,500.00 510.67 1,207.07 245.95 343.45 71.57 227.85 195.00 61.50 1,125.00 133.13 1,067.19 296.48 11,211.57 47.35 25.00 3,354.18 947.25 912.82 24.76 1,000.00 17,500.00 16,866.00 1,815.05 260.69 99.00 98.73 1,044.14 116.97 5,440.99 864.58 1,500.00 9,000.00 241.76 1,445.19 296.37 108.74 110.30 630.00 150.00 nl__I,_ DIU\;I\:) Film Processing Seminar Meal Expense Safety Vests Seminar EXHIBIT" A" TO RESOLUTION #2002- 242 First Line/Leewes Forestry Suppliers, Inc. Gannon's Auto Body Glaser, Stu Goodwill Gopher Bearing Graphix Shoppe Guidance Software Halvorson Concrete, Inc. Hansen, Steve Harrison, Sharon Hennepin Tech For Hopkins Tech Heritage Embroidery Heritage Printing Hillyard Holiday Fleet Hotsy Equipment of Minnesota Infratech Jacobs, Rochelle Jansens Cleaning Service Jim Hatch Sales J H Larsen Kallestad, Kim Kath Companies Kiplinger Washington Editors, Inc. Kremer Spring & Alignment Lake Country/North Star Chapters Lake Elmo Chrysler Lake View Hospital Langer Construction Lee Wayne Legislative Associates, Inc. LJ Schuster MacQueen Equipment Magnuson Law Firm Maple Island Maximum Solutions, Inc. McLeod USA Medical Technologies Menards Met Council MN Dept Administration, Intertechnologies MN Dept. of Economic Security MN Dept of Public Safety BCA MN Fire Service Certification Mister Car Wash Municipal Code Corporation Municipal Emergency Services Nestle Ice Cream Co. Page 2 Concession Supplies Flags Vehicle Repair Reimburse Lodging Seminar October ADC Expenses Equipment Repair Supplies Vehicle Repair Seminar Roettger Public Works Facility Curb & Gutter Reimburse Dare Expenses Reimburse Postage Seminar Uniforms Skate School Publications, Flyers Cleaning Supplies Fuel Hose Lift Station Repair Landscape Escrow Refund Maintenance Agreement Cross Chain, Hooks Building Repair Supplies Conference Lodging Antifreeze Subscription Vehicle Repair Seminar Inspections Vehicle Repair Supplies Blood Draw Grading Escrow Refund Key Tag Asst. Professional Services Office Supplies Equipment Repair Supplies Professional Services Hardware Maintenance Contract Telephone Repair Sound Meters Hardware October SAC Sept 2002 Usage 3rd Qtr DARE Training Test Fees Vehicle Maintenance Update Database Supplement Pages Emergency Equipment Concession Supplies ., . 1,495.03 21.39 1,112.23 265.38 337.00 5.75 290.00 1,500.00 4,151.50 31.66 5.63 125.00 1,260.00 3,555.20 266.31 5,132.97 101.18 3,866.31 1,720.85 225.00 377.90 1,278.64 430.07 255.33 48.00 297.88 150.00 5.89 40.00 4,750.00 24.50 4,975.00 600.71 821.01 13,972.08 473.85 175.00 651.29 308.00 271.03 86,724.00 140.83 329.25 350.00 50.00 6.39 491.21 225.35 123.84 . . " EXHIBIT" A" TO RESOLUTION #2002- 242 . Nextel Northern Traffic Supply, Inc. On Site Sanitation Pameco Papco PC Solutions Plant Health Associates Pod's Tire Positive Promotions, Inc. Quill Reed Sales & Service Reliable Office Supplies River Valley Printing Roberts Company, Inc. Roettger Welding, Inc. R & R Specialties Russell, Steve St. Cloud State St. Croix Office St. Croix Tree Service, Inc. St. Joseph Equipment Sensible Land Use Coalition Shaw-Lundquist Associates, Inc. Short Elliott Hendrickson, Inc. Signtific Space Mobile & Modular Structures Springbrook Software Membership Sprint SRF Consulting State of MN Building Codes Stillwater Equipment Co. Stillwater Farm Store Stillwater Gazette Stillwater Motors Sun Turf Sysco TA Schifsky & Sons, Inc. Ti-Zack Concrete Inc. University of MN GOVT 0002,001/002 Verizon Wireless Viking Office Supplies Virtual phone, Inc. Walmart Washington County Dept Public Health Washington County Recorder Washington County Sheriff's Office Washington County Transportation Waste Management Wells Fargo . . Page 3 Cell Phones Sign October Rentals Equipment Repair Supplies Equipment Repair Maintenance Agreement Aug.- Sept 2002 Services Tire Repair Bicycle Safety Guides Office Supplies Guide Bar Office Supplies Envelopes, Bus Cards Emblems, Name Bar Welding Supplies Paint Ice, Nets & Board Brushes Reimburse Expenses Driving Classes Office Supplies Tree Removals Equipment Repair Membership Licensed Abatement & Specification Professional Services Liberty, Stop Sign Dasher Board Sign Assoc. Rye November Rentals Membership Cell Phones TH 36 Partnership Study Plan Reviews Equipment Grass Seed, Roundup Publications Vehicle Repair Supplies Grass Seed Concession Supplies Asphalt & Tack 2002 Sidewalk Rehab Application 1 Workshop Klayton Eckles Cell Phones Office Supplies Charger Supplies License Renewal Rec Center Variances MDT'S Traffic Services 4th Qtr Services Paying Agent Fee 274.78 82.01 354.55 135.90 316.77 173.00 1,060.00 210.96 139.71 1,160.17 40.36 139.73 141.65 30.36 9.00 2,349.08 77.91 3,850.00 380.95 761.48 393.82 75.00 2,800.00 1,840.22 225.00 135.00 80.00 62.08 387.44 6,796.41 546.35 344.20 703.29 40.50 408.96 1,287.72 661 .40 52,204.02 175.00 405.00 259.40 36.10 367.55 420.00 367.50 3,425.33 ' 54.96 142.95 375.00 EXHIBIT" A" TO RESOLUTION #2002- 242 Wet Technology, Inc. Workwell Occupation Health Services Xcel Energy Ziegler Zoller, Rob Adopted by the City Council this 12th Day of November, 2002 Page 4 Biocide Health Services Installation Street Light System Pump & Seals Reimburse Fire Prevention Expenses 173.90 43.00 2,547.00 840.48 75.04 .' . . . . Memorandum To: Mayor Kimble and City Council Members cc: Larry Hansen From: Larry Dauffenbach, Police Chief Date: un /2002 Re: Civil Defense Siren Public Works I>iscussion: Due to the continued development of the western edge of Stillwater, a neVi civil defense siren is needed to service the Settlers Glen area. Money has been bllc.lgeted in the civil defense fund to cover the cost of a new siren. 1'h~tearecurrently five sirens in the City of Stillwater. They are the new style-127 d~i~I.,50oo-foot radius-rotating siren. They are located at the Oak Glen Country (JI~b~ntenance building, Moore and North 4th Street, Willard and South 4th S~~Legends Park and the water tower property near Lily Lake School. ~sirens are used as a severe weather warning device for people who are outside. They are not designed or intended for people who are inside a dwelling. Other means are used to notify these people. (weather radios, television, radio stations, pagers, cell telephones, etc.) I have consulted with Steve Nelson of Nelson Radio as to the location and type of siren needed. Nelson Radio currently maintains all other sirens in Stillwater. The siren recommended is a 127-decibel siren. It has a 5,000- foot radius, which is almost a 2-mile diameter area. However, because of wind and weather conditions, it is recommended as a 44oo-foot radius. The recommended location of the siren is at the new public works facility. It will be located on the top ofa 50-foot wooden pole on the west side of the campus. The siren will rotate 360 degrees when in use. There is some overlapping of siren coverage, however this is recommended to avoid dead spots. I have received two bids to install the siren. Nelcom Communications cost is $18,077.21 and Blue Valley Public Safety cost is $19,200. 1 IA..jovember 7, 2002 Recommend approval of site and also approval of the bid from Nelcom Communications to instail siren. . . 2. . . . t"rom: suppon tl:>l-'1tlU-tltlllll 10: ,",OUCll l;nlllT LImy UIlTTllnDllcn UlIlll: IlILlllUL IImll: lC:LC:LC raQ8,'c' Ut.c. <" 24234 CneeleyTrall, Hampton, MN 55031 651..;1.63-81'1Pn, 661-.460-6686 "'"" Stillwater Police Dept. Attn: Chief Larry Dauffenbach 216 North 4th Street Stillwater, MN 55082 August 26th, 2002 Re: New Outdoor Warning Siren Dear Chief Daffenbach, I am please to present the following quote for a new Outdoor Warning Siren to cover the area surrounding the new Public Works building. The cost for the new 2001 DC siren, including the batteries that allow it to continlie operating in the even AC power is lost, the controls, contactors and weatherproof cabinets, as well as installation is $18,077.21 and includes theJollowing... Material: , 2001 DC Outdoor Warning Siren, Dual steel weatherproof cabinets, 50 foor Class 2 treated mounting , pole, single phase underground electrical disconnect, electrical conduit, fuses, copper cables, lugs, ground wiring, fittings, lags, straps, crimps, other associated mounting hardware and deep cycle batteries. Labor: Mounting of the siren head, control cabinets, antennas and radio receiver I decoder onto the above Class 2 pole. Install metal conduit and flex cable as appropriate between various motors, contactors, disconnects and controls. Wire between all the components. Install electrical disconnect to wires already present at the base of the pole that connect to circuit breakers inside the new building. Auger and install pole into place using heavy equipment. File affidavit for electrical inspection. Power company charges (if any) such as membership fees, hookup fees, etc. are not covered by this quote and would be between the City and the power company. Thank you for the opportunity to continue serving the City's Public Warning System needs. Sincerely, Steven L. Nelson President AUG-26-2002 16:54 651-460-6686 93% P.02 From: SUpporl B51-4BO-BBBB TO: pOlice Chief Larry Da1'fentlaCh uale: CI..!OIU..! lime: IC:..!IL<:C r12"V I ..., ~ . FACSIMILE COVER PAGE To: Sent: SUbJect: Pollee Chief Larry Daffenbach 8/26/02 at 16:28:22 New Outdoor Warning Siren. From: Pages: support 2 (including Cover) . Larry, Here is the updated quotation for the siren at the new Public Works building. I spoke with a different electrical engineer last week and made sure he had t~e correct wire sizing to take care of the new siren. Since it only uses the ACpower to charge the batteries it doesn't use much power, but it is a long haul between the building and the siren pole so I wanted to correct for any line voltage drop due to the distance. Give mea call if there are any questions. Best Regards, Steve 651-463-8111 Phone 651-460-6686 fax support@nelcomcorp.com . AUG-26-2002 16:54 651"":460-6686 P.01 . . . . , allle Valle. ...11.' e. P.O. Box 363 . 509 James Rollo Dr. . Grain Valley, MO 64029 (816) 847-7502 . 1-800-288-5120 Fax (816) 847-7513 October 1, 2002 Chief Larry Dauffenbach Stillwater Police Department 216 North 4th Street Stillwater, MN 55082 Dear Chief Dauffenbach, et'. Inc. Thank you for the opportunity to quote on the outdoor warning siren project for the City of Stillwater. I have enclosed literature and a proposal for your information. Federal Signal Corporation, a leading manufacturer in Outdoor Warning . Equipment, manufactures the equipment I have quoted. Blue Valley Public Safety has worked with Federal Signal Outdoor Warning Products as a . Representative and Authorized Service Center for the past 25 years. ,We can help with sales, service or installation of these products. We appreciate your interest in our.products. Please call 800-288-5120 with an'y questions you may have. All purchase orders need to be made out to Federal SiQnal Corporation, clo Blue Valley Public Safety, PO Box 363, Grain Valley, MO. 64029. Fax - 816-847-7513. Sincerely, ~ 4A:7~L/ ~(ln~~ N a R. Cates Office Manager NRC/daw Enc!. www.bluevalleypublicsafety.com Blue Valley Public SAI DC. 509 James Rollo Drive - P.O. BOX 363 GRAIN VALLEY, MO 64029 (816) 847-7502 - 1-800-288-5120 Date: 10/1/02 <Proposa{ PROPOSAL SUBMITTED TO: DESCRIPTION OF JOB: . Chief Larry Dauffenbach Stillwater Police Department 216 North 4th Street Stillwater, MN 55082 Job: Phone # - Fax # - 651-351-4940 'We J{ere or 2001 SRN-Siren and 2001DC Siren Control DFCH Radio Control, 10A3 Antenna Cable and RP164 Antenna Installation on Class 2 wood ole Includes batteries TOTAL: $19,200.00 Note: Under round electrical ower additional. 2001DC Siren Controls, DFCH Radio COntrols, Antenna and Cables. Retrofit Installations Includes batteries . (2) Retrofits complete at $11,500.00 ea. $23,000.00 Rock Clause - $195.00 Power Clause - Brin 'n Permit Clause - An s eciallicenses, ermits or fees will be at an additional cost. We J{ere6y (]!ropose to furnish labor and/or materials complete in accordance with the above specifications, for the sum of $ 42,200.00 With payments to be made as follows: Net 30 days All material is guaranteed to be as specified. All work is to be completed Authorized ~ t.. ~ in a worlananlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be Signature 'JJ'1'/f, rL&.., executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, Note: This proposal may be withdrawn by us if not accidents or delays beyond our control. Owner to carry fire, tornado and accepted within 90 days. other necessary insurance. Our workers are fully covered by workman's compensation insurance. jIcceptance of Proposa(- The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do work as specified. Payments will be made as outlined above. Date Accepted - Signature . Signature . -Ideal for outdoor warning - Uni-directionaL rotating siren for maximum coverage -127 dBC output - Three distinct warning signals . - High sound output covering an area up to four sq mi, 10.5 sq km - Full battery operation or battery backup - Patented stator/horn design allows highly efficient, high output operation - Maintenance free sealed bearing motors - Weather resistant coating -5 year limited warranty "Warning the World" . The 2001 Siren is a high power, rotating, uni-directional siren that offers an anechoic certified signal strength of 127 dBC at 100 feet. The high decibel output provides maximum cover- age with minimum installation cost. Radio activation can further minimize installation costs by eliminating the need for leased dedicated control lines. The siren's projector produces a 60 degree projection of sound which rotates at 2 RPM (adjustable to 8 RPM) and can produce three signals for various applications. The three signal options are Steady, Wail, and Fast Wail. The 2001 Siren will supply a minimum of 15 minutes of full power output from its batteries after AC power loss. The siren controls are available with battery operation, AC operation and AC operation with battery backup, One-way and Two-way radio control or landline. Ideally suited to provide warning for hazardous weather conditions, fires, floods, chemical spills, and other types of emergencIes, the 2001 siren is a perfect choice to protect any community. III FEDERAL SIGNAL CORPORATION Federal Warning Systems III FEDERAL SIGNAL CORPORATION Federal Warning Systems 2645 Federal Signal Drive, University Park, IL 60466-3195 Sales: 800/548-7229 · Fax: 708/534-4855 Visit us at www.fscfws.com POWER REQUIREMENTS* Siren Motor: 48V (DC or full wave rectified AC) 100 amps. (nom,) Rotator Motor: 48V (DC or full wave rectified AC) 3 amps. (nom.) WIRING Siren Motor: 2 AWG Rotator Motor: 12 AWG MOTOR TYPE Siren: Series Wound DC 6 Hp Rotator: Permanent Magnet DC 1/3 Hp SIGNAL INFORMATION Si nal STEADY WAIL FAST WAIL Signal Duration: 3min. (programmable) Signal Output (SPL): 127 dBC (on axis) at 100' (30.5 m) Rotation: 2-8 RPM (Adjustable) DIMENSIONS Height x Width x Depth: 55" x 37" x 41" 140cm x 94cm x 10cm WEIGHT Shipping Weight: 410 Ibs. (186.4 kg) OPERATING TEMPERATURE -30oC to +60oC** * Power requirements refer to the power supplied by the batteries or optional AC operation with battery backup. ** The siren can operate throughout this temperature range provided that battery temperature is main- tained at -180C or higher. ;w' tel-, -t^, .;... ~ ORDER INFORMATION* 2001 SRN Rotating Electro-mechanical Siren 127 dBC, 48 VDC, Pole Mount Included . 200lAC' AC operated controller, 208 or 220/240VAC (specify voltage) NEMA 3R control cabinet, two 48 VDC contactors and transformer/rectifier, 182 Ibs. 53 kg 2001 DC'2 120VAC controller, NEMA4 control cabinet, four chargers, two 48 VDC contactors and NEMA 3R battery cabinet. 224 Ibs. 102 kg *2001 Siren requires a Federal Controller. (See Controller Product Literature) 'For use with Electro-mechanical sirens. Antenna and cable are not included with any radio activation control and must be purchased separately. (See your FWS Representative). 2Batteries not included. Four Delco Voyager Model M24MF required. Landline Option 2001 HR Rotator Holding Relay for use with external timer. . Antenna- See your FWS Representative for further information 200lSRN - Federal Controller - See product literature for controller information -200lTR Battery Cabinet - ~ - Service Disconect customer supplied if necessary . IiI lEI DNYc.:..;<__1oo< Cenir~alUl Firm 7/98 >. -Federal Controller - Synthesized radio receiver (Low, High, UHF, and 800 MHz bands) - Contact closure inputs for landline control -Diagnostic LED's - RS232 programming port - Local Activation or Control. -Two-Tone Sequential and DTMF - Up to 4 Relay Outputs . - Push buttons for local activation - Windows@ Based Programming Software -Standard Tone Generator "Warning the World" - The Federal Controller, model FC, is a radio receiver / decoder and timer with relay outputs. The versatility of the FC makes it an ideal choice for virtually all siren control applications and any other process which can be controlled via relay contacts. The FC can operate from 120 or 240 VAC, 50/60 Hz and is neatly packaged in a compact weather resistant enclosure. Tone Generator Option The Federal Controller Tone Generator, model FCG, provides a variety of standard tones, customer definable tones, and public address capabilities. Optional Software Special software, model FS-MWIN, (purchased separately), makes this product extremely flexible, allowing the user to modify supplied timing patterns or create new timing patterns to satisfy a community's or industry's needs. The software allows easy configuration, uploading and downloading of the control program from any IBM compatible computer with an RS232 port running WIN95@ or WIN98@. Programming options include: · Radio receiver frequency · Two-Tone Sequential decode tones · DTMF digits · Independent control of output relay timing patterns Up to five (5) control timing sequences and Cancel may be programmed into the controller. The control functions can be activated from any combination of Two-Tone Sequential and/or DTMF tones. Four (4) pre-set signals plus Cancel can also be activated using the local push buttons or the contact closure inputs. Applications The Federal Controller is an ideal choice for many control applications, such as: · Control of 2001 Siren, STH10 and Model 2 siren series · Adding or replacing radio controls for existing sirens · Radio activation of indoor PA systems · Control of warning lights or various warning equipment 11_ FEDERAL SIGNAL CORPORATION . Federal Warning Systems III FEDERAL SIGNAL CORPORATION Federal Warning Systems 2645 Federal Signal Drive, University Park, IL 60466-3195 Sales: 800/548-7229 · Fax: 708/534-4855 Visit us at www.federalwarningsystems.com ELECTRICAL AC Power Inputs: 120 or 240 VAC 50-60 Hz Battery Input: 10,5 -18 VDC Input Current @ 120VAC: 64 mA AC (MAX) Input Current @ 12VDC: 320 mA DC (MAX) Relay Outputs: SPST (2 relays standard, 4 relays max) 7A @ 30 VDC, 7A @ 240VAC Relay Output Timings: 0.5 to 999 seconds RECEIVER/DECODER Frequency Range (MHz) 33-50 150-174 450-470 Intermodulation Rejection ?,,-67 ?,,-70 ?,,-62 per EIA-603, part 4,1.9 Adjacent Channel Selectivity ?,,-64 ?,,-80 ?,,-55 per EIA-603, part 4.1.6 Spurious Response & ?,,-80 ?,,-80 ?,,-75 Image Rejection (dBm) per EIA-603, part 4.1 ,8 Frequency spread allowable +/-4.9 +/-1.5 +/-10.6 without re-tuning (MHz) Sensitivity: 0.3 5 uV for 12 dB SINAD Stability: 5 ppm Antenna Impedance: 50 ohms Decode Sensitivity: 20 dB SIN (typically found at 0.5 uV of RF) DTMF Format: 40/40 to 1000/1000 in milliseconds (digit duration/inter-digit silence) Digit Length: 3 -12 digits TWO-TONE Timing: 0.5 to 8 seconds duration each tone Intertone Silence: 0.4 seconds maximum Frequency Range: 300 - 3000 Hz Tone Accuracy: +/- 1.5% Serial Port Configuration: DeE TONE GENERATOR Audio Output: 0.25 Watts RMS into an 8 ohm load (adjustable) ENVIRONMENTAL Operating Temperature: -30Co to +60Co Enclosure: NEMA DIMENSIONS Height x Width x Depth: 13.5" x 9.25" x 5.5" 34.6cm x 23.7cm x 14. lcm . WEIGHT Shipping Weight: 10 Ibs. (5 kg) ORDER INFORMATION One- Way Radio Activation FC Federal Controller Add "L" for Low Band (33-50 MHz), "H" for High Band (150-174 MHz), "U" for UHF (450-470 MHz) One- Way Radio Activation for 2001 DC DFC Federal Controller Add "L" for Low Band (33-50 MHz), "H" for High Band (150-174 MHz), "U" for UHF (450-470 MHz) Option FS-MWIN FS-PL Federal Controller Programming Software Tone Coded and Digital Coded Squelch Decoder o . Ib.-'~ ~ .~ "'t'!J-- . IiI - ornrCooli6<_... CeniIKalCdFirm 8/00 . . . Memo DATE OF MEMO: November 8, 2002 DATE OF MEETING: November 12, 2002 TO: Mayor and City Council Chantell Knauss~ Director of Administration FROM: RE: Contract with G&K Services for Mats, Uniforms, Mops, etc.' Attached is a proposed contract renewal and itemized breakdown of services with G&K for various items including floor mats, uniforms, mops, etc. G&K is able to continue to provide the City with a reduced rate based on a contract with all City facilities. The attached rates are proposed for a period of 5 years. These rates would stay the same for the first 3 years of the contract period and increase by 2% for each of the 4th and 5th year. The City's current contract with G&K would have expired December 31,2003. This contract would replace the current contract and the proposed rates are substantially less than the rates in the current contract. Staffhas met with another textile vendor to compare prices and G&K was able to quote substantially better prices. Recommendation Staff recommends the City Council adopt the attached resolution to contract with G&K Services. RESOLUTION NO. 2002-244 APPROVING SERVICE AGREEMENT WITH G&K SERVICES BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Service Agreement with G&K Services, as attached is hereby approved. Adopted by the City Council this 12th day of November 2002. Jay Kimble, Mayor ATTEST: Diane F . Ward, City Clerk ,tJ . . . 5' CJ / / () ;;J..... G&K SERVICES SERVICE AGREEMENT 405259 G&K SERVICES. .?5~cJ ?.:L .&K Services 5 Olive Street St. Paul, MN 55101 E-MAil SERVICE & SUPPLY AGREEMENT. G&K Services (G&K) will supply, and Customer will accept exclusively from G&K, all of the Merchandise/Service Items (Items) listed on the Addendum(s) to this Agreement. Additional Items requested by Customer, verbally or in writing, will be covered by this Agreement. All rental Items supplied to Customer remain the property of G&K. Customer agrees to pay G&K for all rental Items lost or damaged beyond repair (excluding normal wear and tear), Items not returned to G&K upon termination of the Agreement, or upon termination of individual employees, as incurred at G&K's then current replacement values. NO EXISTING AGREEMENTS. Customer warrants that it is not subject to any existing agreement for the supply of Items to. be supplied under this Agreement. GARMENT QUALITY GUARANTEE. Every replacement garment will meet or exceed G&K's guaranteed garment quality standards or nonconforming Item will be replaced by the following delivery at no cost to Customer for the replacement Item. Items requiring replacement due to normal wear and tear will be replaced with no unit replacement cost charges to Customer. SERVICE GUARANTEE. G&K will: (a) return all Items picked up on the normal delivery day by the next scheduled delivery day (b) repair and return to Customer all Items in need of repair on the next scheduled delivery day (c) return all Items in a clean and useable condition (d) deliver in one week, Items of a standard size and color ordered for all new employees provided such order was received on a regular delivery day. If G&K fails to meet these guarantees, Customer will be entitled to a credit equal to the weekly charge for the nonconforming Item. If Customer believes G&K has consistently failed to provide quality service as required under this Agreement, Customer may terminate this Agreement without penalty, provided that Customer first gives G&K written notice (sent by certified mail to address above) detailing such service deficiencies and G&K fails to resolve such deficiencies within sixty (60) days after G&K's receipt of such notice. Customer concerns shall be presumed resolved unless Customer gives G&K a second written notice detailing the continuing deficiencies within ten (10) days after the expiration of such sixty (60) day resolution period. Customer may then cancel this Agreement provided that all previous balances due to G&K are paid, rental Items are returned to G&K in good and usable condition and replacement value is paid for lost/damaged rental Items. Any interruption of G&K's usual operations, or delay or termination of the service provided for in this Agreement by reason of acts of God, fires, explosions, strikes or other industrial disturbances, or any other cause not within the control of G&K shall not be deemed a violation of the Service Guarantee set forth above. TERM, RENEWAL. This Agreement is effective on the date of signing and continues for sixty (60) months after the first installation (for new Customers) or the _date Customer signs a renewal Agreement. The Agreement will be renewed automatically and continuously for successive periods of ~(J) years unless Customer &K gives written notice (sent by certified mail) of non-renewal to the other at least ninety (90) days prior to the expiration date. ()Nf. CES. Minimum or flat rate charges are based upon total inventory installed and may change if inventory is increased or decreased. PrilOil>: 1'I'l00Y 00 V inNo';l!:QI;! 8Af'ltl811~' '''itA pl;>ti.-o tr. CY>:lQl'I'ler. !AlithiA thirty (38) !l8)J d ;;'ue.l, fl6tiec, Customer may disapprove in writing to any price increase that exceeds the ~~-consumer Price Index--all areas for the previous twelve (12) months sr fi' S flc,,,,,"1 (3%), whisAs\e:r iJ gl~8tl.l. Charges will be made for preparation of additional ' orders, nametags, emblems, embroidery, seasonal changeovers, exchanges, outsizes, auto replacement, environmental, fuel and energy surcharges. Prices are .ttVr'?ased on fifty-two (52) weeks per year service. Payment terms are net ten (10) days of the month following delivery, or C.O.D. Invoices will include applicable sales r tax. Unpaid invoices are subject to late and collection fees up to the maximum amount permitted by applicable law. Customer agrees to a minimum weekly service volume of $ or /0(:) % of service volume indicated on the Agreement/Addendum(s). Customer agrees to buy, upon non-renewal, breach, or other termination of the Agreement, all embroidery or specially purchased Items in service or held in stock by G&K at G&K's then current replacement values. CANCELLATION WITHOUT CAUSE. If Customer breaches or prematurely terminates this Agreement for any reason, except for reasons set forth in the Guarantee clause above, Customer will pay G&K, as liquidated damages (not as a penalty) an amount equal to fifty percent (50%) of the average weekly amounts invoiced to Customer during the ninety (90) days preceding the breach multiplied by the number of weeks remaining in the term of this Agreement, beginning with the date of breach. These damages will be in addition to all other amounts owed by Customer to G&K on the date of breach or wrongful termination, including any unreturned or damaged Items resulting from the breach. Customer agrees to pay G&K all costs, including reasonable attorney's fees, incurred by G&K to enforce Customer's obligations under this Agreement. MISCELLANEOUS. (1) Unless specified, Items supplied under this Agreement are not "flame retardanr' and are not designed for areas of flammability or recommended when contact with hazardous materials or ignition sources is possible, in which case burns or other serious injuries may result. G&K has advised Customer of availability of flame-retardant garments and recommended ,their use where employees may work in the above conditions. G&K may not be the maker of these garments and has not made and does not make any representation, warranty or covenant, express or implied, with respect to their quality, safety or suitability for Customer use. (2) Customer certifies that neither "/ead nor blood borne pathogen-contaminated materiat will be offered to G&K. Other heavy metals or materials that pose a health or environmental hazard have been disclosed to G&K prior to installation of account. (3) Customer agrees to "indemnify and/or hold harmless" G&K from and against any and all losses, claims, demands and injury to Customer and any other person or property arising from use of Items. G&K assumes no responsibility for Items serviced once they are in Customer's possession. Customer expressly acknowledges that they have read and understand the contents of the Service Agreement and intend to be bound by it. Customer represents to G&K that the person signing the Service Agreement and Addendum(s) does so with the full authority to do so. This Agreement shall be binding and inure to the benefit of the parties, their respective successors and assigns. CUSTOMER AUTHORIZATION CUSTOMER SIGNATURE TED NAME G&K SERVICES AUTHORIZATION MGMT SUBMISSION DATE E TITLE /Ii - ,fI)'{ m MGMT ACCEPTANCE DATE SERVICE AGREEMENT DATE G&K MGMT PRINTED NAME TITLE 01 Form SER-001A G&K OR.IGINAL COPY G&K SERVICES' COMPANY.N ME (Cust~er) '/1 _ I - O.j= 57'1 H 1V/Vf1?IJ- ADDRESS . I A.J./ ~~ e:L/ta All 7' fA ~L. S1I 1/ /I.I1t~e.... S:J () Y;L PHZS/~ ~,?{)- ??lM S-o I lo't.. G&K SERVICES (G&K) ADDENDUM TO SERVICE AGREEMENT G&K Services, Inc. 685 Olive Street St. Paul, MN 55101 MERCHANDISE I SERVICE ITEMS ITEMS) Prep Nametag Emblem Embroidery Changeovers Exchanges Outsizes Special Cuts Auto Replacement Environmental WW Energy Surcharge COMMENTS ~ ~ f1-(c~tE./fl&v r - Hz, l1> 1'~/CE5 .{OR.. 3 ~~5.. :r,{/C~SG" a-t ~.% toR f/UM.. Customer and G&K agree that Merchandise/Service Items listed above shall be governed by the provisions of the Service Agreement between Customer and G&K, which provisions are incorporated by reference into this Addendum. CUSTOMER AUTHORIZATION &K SERVICES AUTHORIZATION CUSTOMER SIGNATURE MGMT SUBMISSION DATE PRINTED NAME TITLE ADDENDUM DATE G&K MGMT PRINTED NAME TITLE 8/01 Form SER-002A G&K ORIGINAL COPY . G&K SERVICES' City Of Stillwater Addendum to agreement #405259 Item Cost Frequency Ecec Shirt $1.00 wkly Exec Pant $1.00 wkly Ind. Shirt $.51 wkly Ind. Pant $.51 wkly Jean Pant $.70 wkly Jacket $1.50 wkly 2nd Shirt Set $0.31 wkly NOG coveralls $2.23 wkly Shop towels $.071 (2% auto Replace) wkly Roll Towels $1.80 wkly Soap $3.64 wkly Hand Medic $2.07 wkly Air Fresheners $3.64 wkly Toilet treatments $4.29 wkly Message Towels $0.132 wkly . Absorbent Program $15.49 wkly LockerslHampers $N/C Roll towel Cabinets $N/C Dry/wet Mop Tools $N/C Dust Mop 18" weekly eow $2.07 $3.10 Dust Mop 30" $2.99 $3.59 Weekly EOW E4W Mat3x4 $2.50 $3.75 $5.00 Mat4x6 $4.00 $6.00 $8.00 Mat 3xl 0 $5.00 $7.50 $10.00 Prep $1.25 Name Tag $1.50 Emblem $2.50 City of Stillwater G&K Services IDe Title Title Date . 685 Olive St. St. Paul, MN 55101 651.855.7000 651.855.7070 (Fax) NUV-U4-iUUi nUN U~:4~ AM r AX NU. __-- _,0__.------. G&t< SERVICES' CITY OF STILLWATER AMORTIZATION SCHEDULE 10/31/02 Il:.~:M 0-12 MO. 12 -24 MO. AFTER 24 MO. \ Ex,! :utive Shirt $24.00 $12.00 N/C Pol- ~ Shirt $24.00 $12.00 N/C In.., Shirt $18.00 $9.00 N/C lnd Pant $18.00 $9.00 N/C JeH:, rmlt $24.00 $12.00 N/C Jll,: ~;ct $32.00 $16.00 N/C Th" date that each garment was put into service is loc~ted on the bar-coded tape, attached to every ga.l llIell!. Continuous '"normal wear and tear" upgrading does nol apply here. There will be no cL J'ges assessed for normal wear and tear issues, as per the agreement terms. G&K Services lne Ci :i or Stillwater Ti .Ie Title \ Date ll:lte LOCATI ON: RX TIME 11/04 '02 10:31 1'. Ui/U~ " . . 685 Ollye St. St. P4Ul, MN 55101 651.855.7000. 65 J ,855.7070 (Fax) vi 111'1 .:-'L_yl.l;-~;Il... !...11' "J./I'-/I"""'-...../ AppHcatioJ:1 for I to 4~ay Temporary On-Sale Liquor L:C::;r.3~': Minnesota Dep,~!?t~rNmt o'r Public S,~fety ALCOHOL AND GAMBUI\;G -~;\!FORCEMENT [XffSiON 444 Ceder St. SVi;I' 1~53_ i'.L Pf.ui. r.1N S5"O:-51~;3 (651)296-9519 FAX (!;!:<Y?Ji.';2P;9 ,1'1' 1H51)::'82-3~(;S VIIVI Page 1 of . ~....~-or~~,",":" .(....~.r~;; . . \ ....,.. !.. .:, .' L.&" , ........;.;~~:?./ .~ APP;qCA110N~J'r:) n;:-!':itIiT FOi~ Air T04 DAY'I'EMPORAR\' O.i~.SALJ;i;LK2tORtJCE,NSE (Oril:t:1b.:;1lio~ Q; loc;>t!c!l\ f;mitcl:o "0 :(,'CC'::~';~~ ~1 :t 11. r,,:~'<n!!: p;~'}(l;~ . 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'n} u:o:?~:~ CONTROL ~- -C.;7'Y' -:;'OT ~ r?v, ,-,- --;r -j.~--i-i: f 1'/ / 'j,,,,, ,. h ') _._--::::":~:'~,,~~ ~'n -, --~,' -.",--:;'~~^,L , ,.....;._.- .J, ,. .,;.,.' v \.JJ'l.~ f, '-~'''~~::'''~A'_ ' : ..::. ;'~~.~' 1. .~~\.,.: -(~:J).,..i-____~__.__ ......_._ CITY FEE Al;/VJtihT ~"""------""'--.._,.,~_... f" f: ~,:',,- ;.:: [~:~.-[S.I~~ D ~Tl;: ~7r."r:~ l>~ I.!") r7 k-._ n ~.\- ..L_ ~"J::f~.. .f......,;.,._ , 'I-V /~ ~~.~~.~;c "._----~.,..'.......~~..._~-...--~...... $J.i;.l'.Nl"nJiU crf':( L:U-:.~K IX; ;.;r.R,01TY or-FreTAL N011I: 1)1} "'ot ?''';T:r~lt:(,.: ~3H_'::'{; I.~~-~, ~art~> r~nci~ l~ll'tl\ j);\rts try "tbe aC';',":::: ,:i'(:'i'~ tlT: :.1 r~j'~ (':-i?rr;;;l!! :,i~~tl~d ;~y thir- (lh'i~~llfI' ",iU ~l1.~ t.f:.;;:i~!~p"::~c-=i ~1 f\t~__ :f~c-cn"'~. S,r:);)ltl.tft tn tbe City ""r- <..~\)U!::~ 1 ~ ;.- ';:t:.j~_ tJ :.;;;;.~r-"'t; g;"t.~!i'.lr:: th.:; t~'C~lt. ~~s!:=:;::===:....~=.:~~_-.-:,:..:~:~:~:;.~:;::..:;::,~;~~~:;,..':::==~~::::~=:==:.=:_ ..::..?::IT'~:;':}"(;: ~_:_~~l 1. r(/Ji.)~~~ (~.c :~tfR()t. J)IREt-~::()t~ -~~ Pg~I~'}(l7:9~~tO.:: ,...........~-_.._--..,....~~...-~-_._....__._--_..------- -.... .- .~ '-. ,.. -- ._- -~-_.- ...",.,..'t';.",=.~,..._.____ ___,--""'N _..-.. .'T'17. r.,..~.,I,o.',,, ..,1' 1"r":"J.,~,~..!l'('n 'l"d Q'r"t'~l'n' a'l C""2Tlah'rr..., .. t.._,_ "..~Jl-..~,.. ~-l. ..I (:t. 1.) ~... ~~ ,....._. dcohol anc; Gambling Eilkx;pmen:: Division. 444 Cedar ttp:/ /www.dps.stare.rn::l1s/~_~dgan-h/.31.cznffforms/4daY:.er-. i' :'.:c:,.; -:~'l:"to;,r"'w ,'he -aO',> and sendbe,th documents to :-" ..;:;,...... . -. - r.. -,t-...... -..~ 1)'. .b'" '..' ~ -~ -. 3'~ ~. D " ".,,' ~,' -1 "'-r T" .'j "d tb I.J,::..t....au,Ml'.1j~,IC -L.I.)\). .hl$WH proy! e'.e .; _!; Oi/23/200~ . . . STAFF REQUEST ITEM I Department:. MIS I Date: 11/12102 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a firewall and router for the City of Stillwater Network. In order to increase security to our network from outside intrusion it is necessary to purchase a firewall. I FINANCIAL IIVIPACT (Briefly outline the costs, if any, that are associated with this request a~d the proposed source of the funds needed to fund the request) Total impact i~ $3325. There is money in the capital outlay for these items. The finance dept. lias some savings in capital outlay and part of it will be used to pay for this. I ADDITIONAL INFORMATION ATTACHED Yes X . No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK I A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED! COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by:] Rose Holman Date: 11/12/02 Rose Holman From: Sent: To: Subject: charbro@cdwg.com Tuesday, November 05, 2002 9:46 AM Rose Holman CDW-G Quote IF65940 updated. cb This e-mail best viewed in a, fixed font such as Courier. -------------------------------------------------------------------------------- ROSE HOLMAN Thank you for choosing CDW-G for your computing needs. Following are the details of your quote. Quote Date: Quote Number: P,O. Number: Customer#: 11/04/2002 IF65940 IF65940 5160430 QUOTE Payment Terms: MasterCard/Visa Govt Shipped Via: UPS Ground QTY ITEM DESCRIPTION/MFG. PART NUMBER UNIT PRICE. -------------------------------------------------------------------------------- ----~--------------------------------------------------------------------~------ EXT. .PRICE 1 317669 WATCHGUARD FIREBOX 700 FW/VPN WTG-WG30700 1835.00 Subtotal Sales Tax Freight Total 1,835.00 .00 19.42 1,854.42 1835.00 j . - .; --------------------------------------------~----------------------------------- -------------------------------------------------------------------------------- . . . . Ship To: CITY OF STILLWATER 216 4TH STN ROSE HOLMAN STILLWATER MN 55082-4807 Bill To: ROSE HOLMAN 216 4TH ST N STILLWATER MN 55082-4807 ================================================================================ If you find any discrepancies or I can be of further assistance, please feel free to contact me. CHARLIE BROWN Direct line: 877837~707 Fax Number: 8474198634 E-Mail: charbro@cdwg.com ================================================================================ Click here to purchase, amend or view this quote via your CDWG@work extranet: http:/www.cdwg.com/r.asp?n=27145&cdwquotenumber=IF65940 Please note that you will need a user name and password for our site in order to log on to your CDWG@work extranet. Need one? Get one at: http://www.cdwg.com/eaccount 1 .~ . . . .. Rose Holman . .. From: .~t: Subject: I ch~rbro@cdwg.com Tu~sday, October 29,2002 9:12AM Rose Holman . CDW-G Quote IE05320 updated quote. cb , -------------------------------------------------------------------------------- This e-mail best view~d in a fixed font such as Courier. ROSE HOLMAN Thank you for choosing CDW-G for your computing needs. Following are the details of your quote. Quote Date: Quote Number: P.O. Number: Customer#: 10/28/~002 IE05320 IE0532Q 5160430 QUOTE Payment Terms: MasterGard/Visa Govt Shipped Via: UPS Ground -------------------------------------------------------------------------------- --------------------------------------------------------------------------~~--~~ QTY ITEM ~ 085410 1 169508 . 1 090160 DESCRIPTION/MFG. PART NUMBER UNIT PRICE EXT.PRICE CISCO MALE DTE V.35 10FT CABLE CIS+CAB-V35MT 75.00 '? S : Of}- 150,00 CISCO 1601 R MODULAR ROUTER CIS+CISC01601-R 1050.00 1050.00 CISCO 1PT SER WAN CIS WIC-IT= 290.00 290.00. Subtotal Sales Tax Freight Total -1,418. GO /4qOI DO .00 21.89 1,4]8.~ (~I'.~ ================================================================================ Ship To: CITY OF STILLWATER 216 4TH ST N ROSE HOLMAN STILLWATER MN 55082-4807 Bill To: ROSE HOLMAN 216 4TH ST N STILLWATER MN 55082-4807 ================================================================================ If you find any discr~pancies or I can be of further assistance~ please feel free to cbntact me. CHARLIE BROWN Direct line: 87783727~7 Fax Number: 8474198634 E-Mail: charbro@:cdwg.com . ,===================:::::;='==========================================;;:::.================ Click here to purcha~e, amend or view this quote via your 1 . . .: STILL WATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 , 651.439.1675 www.ci.stillwater.mn.us/library Me~D I I i I To: Mayor and City Council From: Lynne Berta~mio, Director Re: 2002 Capital B,udget Reallocation 15 October 2002 I I i I I In Septemb~r, the air handling equipment in the library's attic malfunctioned. For several hours, water from the air conditioning system fell in the area of the Circulation Desk. The air handling equipment has been repaired, but the plaster ceiling in this area has been badly d~maged. I . i We have re6eived a bid of $9,040 to remove the damaged plaster and replace it. .' Of the $15,000 in diur approved 2002 capital budget designated for repairs to the heating, ventilating, and air ponditioning system, $11,500 remains unspent. At its September meeting, the Board of Trustees Bassed amotion to request that the City Council approve the reallocation of capital dollars earm:arked for HV AC system repairs to repair the plaster damaged in the malfunction of the tIV AC system. . MEMORANDUM TO: Mayor and City Council FROM: City Administrator Hansen SUBJECT: Opening Account for Stock Donations DATE: October 24,2002 DISCUSSION . The City has been advised that we may receive donations for the library project in the form of stock. To accomplish this we will need to establish an account to handle such transactions. We are recommending that an account be established with Merrill Lynch, which has offices here in Stillwater. RECOMMENDATION Establish an account with Merrill Lynch. ACTION REQUIRED If Council concurs, Council should adopt a resolution establishing an account with Merrill Lynch. . RESOLUTION 2002-246 APPROVES THE OPENING OF AN ACCOUNT WITH MERRILL LYNCH BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, approves the opening of an account with Merrill Lynch for donations to the Library project in the form of stocks. Adopted by Council this 12th day of November 2002. Jay Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . Memo DA TE of MEMO: November 8, 2002 DATE of MEETING: November 12,2002 TO: Mayor and City Council Chantell Knauss ~ Director of Administration FROM: RE: SafeAssure Consultants, Inc. Contract Back!!round For the past 3 years, the City has contracted with SafeAssure Consultants, Inc. for OSHA and . safety consultation services. A copy of the proposed Agreement is attached. Recommendation It is recommended that the City renew the OSHA and safety consultation agreement with SafeAssure Consultants, Inc. for 2002-2003. Ifthe Council chooses to continue contracting with SafeAssure, it is recommended that the attached Resolution be approved. . APPROVAL OF AGREEMENT WITH SAFEASSURE CONSULTANTS, INC. FOR OSHA AND SAFETY CONSULTATION BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Agreement between the City of Stillwater and SafeAssure Consultants, Inc. for OSHA and Safety Consultation in the amount of $6,375.00 is hereby approved. Adopted by the City Council this 12th day of November 2002. Jay L. Kimble, Mayor ATTEST: Diane F . Ward, City Clerk . . . . . . safeA~!!:Int!~ October 9, 2002 Ms. Chantell City of 216 North Stillwater much employe~ you topics contracting with SafeAssure Consultants Inc. for another year. We to working with you and your employees. I hope that you and your .,.' .be offered what you want and expect. As we have said before we stri (in depth information that best fits your workplace. c: File Enc1: PO Box 281 · Willmar, MN 56201 · (Ph.) 320-231-3803 · (Fax) 320-231-1405 E-mail: SafeAssure@willmar.com · Web: www.safeassure.com SafeAssure Consultants Inc. 513 5th St. SW PO Box 281 Willmar, MN 56201 BILL TO Stillwater 216 N 4th Street Stillwater MN 55082 QUANTITY DESCRIPTION Safety Training, Annual Thank you!! Work Safely Account Balance After Payment is 2682.50 P.O. NO. TERMS Due on signing Total Invoice DATE INVOICE # 10/9/2002 I . RATE 6,375.00 PROJECT AMOUNT 6,375.00 . $6,37 . CITY OF STILLWATER ~f~"i,t,:.,,0 1St!' '., '.....:.'1>,...}'}> / ~ SfJliJtdltzt!" -___.a..... @<Drn0mn'(ttDm'(t~ rl r r r r \/ \J \i \ \i ...... ..... ..... ~ ~ 1 The United States Department of Labor, Division of Occupational Safety and Health . Administration and the Minnesota Department of Labor, Division of Occupational Safety and Health Administration require employers to have documented proof of employee training and written procedures for certain specific standards. The attached addendum and training schedule clarifies written and training requirements. The required standards that'apply to The City of Stillwater are listed below: A. W .A.I.R. MN Statute 182.653 "An employer covered by this section must establish a written Work-place Accident & Injury program that promotes safe & healthful working conditions". EMERGENCY ACTION PLAN 29 CFR 1910.35 THRU .38 "The emergency action plan shall be in writinR and shall cover the designated actions employers & employees must take to insure employee safety from fire & other emergencies ". CONTROL OF HAZARDOUS ENERGY 29 CFR 1910.147 & MN Statute 5207.0600 "Procedures shall be developed, documented & utilized for the control of potentially hazardous energy when employees are engaged in the activities covered by this section". . HAZARD COMMUNICATIONS 29 CFR 1910.1200 & MN Statute 5206.0100 thru 5206.1200 "Evaluating the potential hazards of chemicals, and communicating infonnation concerning hazards and appropriate protective measures to employees may include, but is not limited to, provision for: development & maintaining a written hazard communication programfor the work-place..." RECORDING AND REPORTING OCCUPATIONAL INJURIES AND ILLNESSES 29 CFR 1904 "Each employer shall maintain in each establishment a log and summary of all occupational injuries and illnesses for that establishment............ " . . . . 2 CONFINED SPACE 29 CFR 1910.146 Ifthe employer decides that its employees will enter permit spaces, the employer shall develop and implement a written permit space program........ ' . RESPIRATORY PROTECTION 29 CFR 1910.134 . . Written standard operating procedures governing the selection and use of respirators shall be established. OCCUPATIONAL NOISE EXPOSURE 29 CFR 1910.95 '" . The employer shall institute a training program for all employees who are exposed to noise at or above an 8-hourtime weighted average of 85 decibels, and .shall ensure employee participation in such a program. BLOODBORNEPATHOGENS 29 CFR 1910.1030 , , Each employer having an employee(s) with occupational exposure as defined by paragraph (b) of this section shall establish a written Exposure Control Plan designed to eliminate or minimize employee exposure. . GENERAL DUTY CLAUSE PL91-596 , "Hazardous conditions or practices not covered in an O.S.H.A. Standard mp:y be covered under section 5(a)(1) of the act, which states: Each employer shall furnish to each of . {their} employees employment and a place of employment which, is free from fl?;cognized hazards that are causing or are likely to cause death or serious physical harm to {their} employees..:" LOGGING OPERATIONS 1910.266 (i)(l) The employer shall provide training for each employee, including supervisors, at no cost to the employee. L 3 OPERATION OF MOBILE EARTH-MOVING EQUIPMENT. Training programs shall be developed and instructed by competent individuals who have knowledge, training, experience, and the demonstrated ability to identify existing and predictable hazards related to the subject matter. . EXCAVATIONS/TRENCHING 1926.651 (k)(1) Daily inspections of excavations, the adjacent areas, and protective systems shall be made by a competent person for evidence of a situation that could result in possible cave-ins, indications of failure of protective systems, hazardous atmospheres, or other hazardous conditions. PERSONAL PROTECTIVE EQUIPMENT 1926.95 a) "Application. " Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, . chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact. . OVERHEAD CRANES 1910.179(j)(3) Periodic inspection. Complete inspections of the crane shall be performed at intervals as generally defined in paragraph (j)(J)(ii)(b) of this section, depending upon its activity.................... . ERGONOMICS 29 CFR PART 1910.900 THRU 1910.944 "Training required for each employee and their supervisors must address signs and symptoms of MSD 's, MSD hazards and controls used to address MSD hazards. " . . . . 4 In the interest of Quality Safety Management, it is recommended. that written procedures and documented employee training also be provided for the followin~ Subparts. (Subparts represent multiple standards) 1910 Subparts . I Subpart D - Walking i Working Surfaces Subpart E - Means of Egress Subpart F - Powered Platfonns, Man-lifts, and Vehicle~Mounted Work Platfonns Subpart G - Occupational Health and Environmental Control ' Subpart H - Hazardo4sMaterials Subpart I - Personal Protective Equipment Subpart J - General E~lVironmental Contn)ls Subpart K - Medical ~d First Aid Subpart L - Fire Protyction Subpart M - Compre~sed Gas and Compressed Air Equipment Subpart N - Materials Handling and Storage . Subpart 0 - Machine~y and Machine Guarding Subpart.P - Hand and Portable Powered Tools and Other Hand-Held EquipmenL Subpart Q ~ Welding,. Cutting, and Brazing. Subpart S - Electrical Subpart Z - Toxic and Hazardous Substances 1926 Subparts i Subpart C - General Safety and Health Provisions Subpart D - Occupational Health and Environmental Controls Subpart E - Personal1protective and Life Saving Equipment Subpart F - Fire Protection and Prevention Subpart G - Signs, Sighals, and Barricades Subpart H - Material~ Handling, Storage, Use, and Disposal Subpart I - Tools - H:and and Power Subpart J - Welding arid Cutting Subpart K - Electridl Subpart L - Scaffolds . Subpart M - Fall Prqtection Subpart N - Cranes, :Derricks, Hoists, Ell::vators, and Conveyors Subpart 0 - Motor 'Vehicles,- Mechanized Equipment, and Marine Operations Subpart P - Excavatipns Subpart V - Power T;ransmission and Distribution Subpart W - Rollove'rProtective Structures; Overhead Protection Subpart X - Stairways and Ladders Subpart Z - Toxic and Hazardous Substances , . i Applicable MN 9SHA 5205 Rules Applicable MN <OSHA 5207 Rules Applicable MN OSHA 5206 Rules (Employee Right to Know) All training on the programs written by SafeAs~ure Consultants, Inc. will meet or exceed Sta. and/or Federal OSHA requirements. These programs/policies and procedures listed on the addendum do not inciude the cost of hardware such as labels, signs, etc. and will be the responsibility of The City of Stillwater to obtain as required to comply with OSHA standards. Our training year will begin on the signing of this proposal. Classroom trammg will be accomplished at a time convenient to most employees/management and so selected as to disrupt the workday as little as possible. All documents and classroom trainin~ produced by SafeAssure Consultants for The City of Stillwater are for the sole and express use by The City of Stillwater and its employees and not to be shared, copied, or used by any division, department, subsidiary, or parent organization or any entity whatsoever, without prior written approval of SafeAssure Consultants. It is always the practice of SafeAssure Consultants to make modifications and/or additions to your program when necessary to comply with changing OSHA standards/statutes. These changes or additions, when made during a contract year, will be made at no additional co. to The City of Stillwater All written programs that are produced by SafeAssure Consultants, Inc. are guaranteed to meet the requirements set forth by MNOSHA/OSHA. SafeAssure Consultants, Inc. will reimburse the City of Stillwater should MNOSHA/OSHA assess a fine for a deficient or inadequate written program that was produced by SafeAssure Conultants, Inc. SafeAssure Consultants, Inc. do not take responsibility for financial loss due to MNOSHA/OSHA fmes that are unrelated to written programs mentioned above. . . . . 6 ADDENDUM SAFETY PROGRAM RECOMMENDATIONS The City of Stillwater Written Programs & Training A.W.A.I.R. (A Workplace Accident and Injury Reduction Act) · maintain sit~ specific program · documented training of all personnel · accident investigation · simulated OSHA inspection · safety co~ittee advisor Employee Rig,ht to Know/Hazard Communication · maintain sit~ specific program · documented training of all personnel (general and specifiytraining) · various labeling requirements · assist in maintaining easy to read and manage MSDS manual Lock Out/Tag Out (Control of Hazardous Energy) · maintain site specific program. · documente4 training of all personnel Emergency A~tion Plan · maintain site specific program · documented training of all personnel Respiratory protection , ' · maintain site specific program · documente<il training of all personnel · required fititests 7 . Bloodborne Pathogens . maintain site specific program . documented training of all personnel Cranes-Chains-Slings . maintain site specific program · documented training of all personnel (inspections) Hearing Conservation (Occupational Noise Exposure) . maintain site specific program . documented training of all personnel . decibel testing and documentation Personal Protective Equipment . maintain site specific program . documented training of all personnel Confined Space . mairitain site specific program · documented training of all personal . Trenching & Excavation (competent person training in second year) . maintain site specific program · documented training of all personnel Earth Moving Equipment/Motor Vehicles .. maintain site specific program · documented training of all personnel Ergonomics · maintain/write site specific program · documented training of all personnel o job hazards-recognition o control steps o reporting o management leadership requirements. o employee participation requirements . . . . 8 General Safety Requirements · maintain site specific program · documenteq training of all personnel Miscellaneous · Workplace Hazard Assessment · training manual maintenance · safety manl.l;al maintenance · documented decibel tesing · documented air quality readings · documented foot-candle readings · OSHA recordkeeping · General Duty Clause · assistance during an actual OSHA inspection · general safety recommendations · "SafeSide" newsletter publication. · "ALERT" data base · unlimited consulting services 9 . , . In consideration of this signed monetary agreement/contract, for, the period of twelve month SafeAssure Consultants, Inc. will act as a consultant to, and/or perform the function of " Safety Manager" for The City of Stillwater. SafeAssureCoilsuItants, Inc. will provide unlimited consulting services, conduct classroom training sessions ("see Tentative Training Schedule") maintain current written programs to assure compliance of the various OSHA regulations and statutes which pertain to The City of Stillwater. ANNUAL TOTAL IF PAID ON SIGNING $.6,375.00 The City of Stillwater Date The City of Stillwater Date . SafeAssure Consultants Date SafeAssure Consultants Date (SEAL) . This contract is for the period of October 2002 thru September 2003. " Safety Wise We Specialize" . . . . Nsafety wise we specialize" YOUR t~~tlmco ~cZ~~m1TV sa eAssur~ .- -CONSULTANTS, INC. .y . . . Memo DATE of MEMO: November 8, 2002 DATE of MEETING: November 12,2002 TO: Mayor and City Council ChanteIl Knauss ~ Director of Administration FROM: RE: Mil Life Group Life and Accidental Death & Dismemberment Insurance Renewal Attached are the City's renewal rates for the basic Life Insurance the City provides its employees through Mil Life, effective for January 1, 2003 - December 31, 2003. The renewal rates are $4.80 per employee per month. This is the same premium cost as for plan year 2002. Recommendation Staff recommends that the City Council approve the Renewal Rates for Group Life and Accidental Death & Dismemberment Insurance with MIl Life. APPROVING LIFE INSURANCE RATES EFFECTIVE JANUARY 1, 2003 BE IT RESOLVED, by the City Council ofthe City of Stillwater, Minnesota that the annual renewal rate, scheduled to become effective January 1,2003 for the City's group life insurance benefit in the amount of $20,000 per benefits eligible employee, of $4.80 per month is hereby approved. Adopted by the City Council this 12th of November 2002. Jay L. Kimble, Mayor ATTEST: Diane F . Ward, City Clerk - 1 . . . . MIl Life, Incorporated . A subsidiary of Blue Cross & Blue Shield of Minnesota 3535 Blue Cross Road P.O. Box 64193 St. Paul, Minnesota 55164 1-800-382-2000 FAX 651-662-2178 . is pleased to renew A Group Insurance Program for City of Stillwater October 9, 2002 . Benefit Base Group Term Life Accidental Death & Dismemberment Accelerated Life Benefit BCBSM Sales Representative MIl Account Executive MIl Group Underwriter . City of Stillwater - MN437 Renewal Benefit and Cost Summary Effective 01/01/2003 MIl Life, Incorporated Volume Renewal RatelFee $ 1,900,000 $ 0.210 per $1000 per month $ 1,900,000 $ 0.030 per $1000 per month No Charge Deb Keller Mardy Brodil Lori Iversen (651) 662-1528 (651) 662-1819 (651) 662-8918 . Current RatelFee $ 0.210 per $1000 per month $ 0.030 per $1000 per month No Charge . . . Memorandwn To: Mayor and City Council Klayton Eckles, Director of Public Works November 8, 2002 From: Date: Subject: Change Order #10 for Public Works Facility DISCUSSION Attached is change order #10 for the public works facility in the amount of $27,254. All the items contained in this change order are items that have been previously discus~ed; consider or approved for construction. Recall that in earlier discussions we anticipated this change order plus one . additional change order to wrap up all the final items. RECOMMENDATION Staff recommends that Council approve change order #10 in the amount of$27,254. . ACTION REQUIRED If Council concurs with staff recommendation, Council should a motion adopting'a resolution approving change order #10. . " APPROVAL OF CHANGE ORDER #10 PUBLIC WORKS FACILITY PROJECT (PROJECT 9619) . BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order #10 in the amount of $27,254.00 for the Public Works Facility Project is hereby approved: Change order #10 includes the following: 1. Changes to provide additional bollards, various changes to hollow metal doors/windows per COR #19. 2. Remove comer of footing to facilitate installation of elevator sump basin and strip footing below finished floor per COR #20. 3. Paint ceiling in garage per COR #21 4. Provide stainless steel duct in wash bay in lieu of galvanized per COR #24. 5. Modify OH Door track and operator at door 61 to facilitate bridge crane per COR #26. 6. Change feeder for siren per COR #29-revised. 7. Ductwork modifications described in ASI #29 per COR #30. 8. Work described in PR #11 (item 2 only) per COR #31. 9. Provide additional circuit and device for portable lift at one location per COR #32. 10. Provide additional hangers for the fire sprinkler per COR #33. 11. Provide chase from oil sink to pit per COR #34. . 12. Move structural tube to accommodate change to OH Door per COR #35. Thus increasing contract amount from $4,878,043.00 to $4,905,297.00. Adopted by Council this lih day of November 2002. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Communi~ Development Director (L---- November 7,2002: , Participation in Met Co~cil Livable Communities Program Each year the city must pass a resolution to participate in the Livable Communities Program; By participation in the program, the city quali:fi~s for a variety oflV1;et Council assistance programs. Stillwater has participated in the program sihce its inception in the mid 90's.. I , i I Recommendation: Pass resolution indicating city's willingness to participate in the Livable Communities Program. I Attachment: Resolution. I. RESOLUTION NO. 2002- RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT .. CALENDAR YEAR 2003 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statues Section 473.25 t0473 .254) establisl1es a Metropolitan Livable Communities Fund which is intended to address housing and other development iss~es. facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the MetropolitanLivable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Conimunities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to.receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the. Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life-cycle housing goals for that municipality that are consistent with and promote the policies ofthe Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans t() t4 to meet the. established housing goals through preparation ofthe Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life-cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; arid WHEREAS, for calendar year 2003, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 2003, can continue to participate under Minnesota Statutes section 473.254 if. (a) the municipality elects to participate in the Local Housing Incentives ProgrambyNovember 15, 1999; and (b) the Metropolitan Council and the municipality' have successfully negotiated affordable and life-cycle housing goals for the municipality: . NOW, THEREFORE, BE IT RESOL YED THAT the City of Stillwater hereby elects to participate inthe Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 2003. Jay Kimble, Mayor Attest: Diane Ward, City Clerk '. . . . MEMO TO: Mayor and City Council Members FROM: Fire ChiefK. Kallestad Jj0 SUBJECT: Fire Automatic Aid Agreements (3) DATE: November 7, 2002 Attached are three similar fire "Automatic Aid Agreements" between the City of Stillwater and each of the following cities/townships: Bayport, Mahtomedi, and Marine on St. Croix. Collectively, the three agreements provide "automatic mutual aid" of a fire engine and a fire tanker to all areas of Stillwater Fire Department's fire response district, without overlap or duplication of coverage for any area. In reciprocation, Stillwater provides the same services to each of the other three communities in designated areas of a relatively similar size and/or population. Having automatic aid in rural areas is one of the requirements of the I.S.O. for Stillwater to obtain an improved rating. The cities of Stillwater, Oak Park Heights, and Bayport have been included in the agreement with Bayport, to enhance fire fighting and rescue efforts, and improve fire fighter safety at structure fires within cities also.. AIl three documents have been reviewed and approved by City Attorney Dave Magnuson. Approval and implementation of these auto aid' agreements is one of many steps being taken in the process to improve the rural I.S.O. rating. Recommendation: Approval of a Resolution adopting automatic aid agreements with Bayport, Mahtomedi, and Marine on St. Croix. KAKllrt RESOLUTION 2002- 250 APPROVAL OF FIRE AUTOMATIC AID AGREEMENTS WITH THE CITIES OF BAYPORT, MAHTOMEDI, AND MARINE ON ST. CROIX. BE IT RESOLVED by the City Council of Stillwater, Minnesota, that Fire Automatic Aid Agreement, between the City of Stillwater and the Cities of Bayport, Mahtomedi and Marine on St. Croix, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 1 ih day of November 2002. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk , ~ , . . . . AUTOMATIC AID AGREEMENT BETWEEN THE CITIES OF STILL WATER AND BAYPORT FOR USE OF FIRE PERSONNEL AND EQUIPMENT WHEREAS, the cities of Stillwater and Bayport have an agreement for a joint mutual aid agreement for use of fire personnel and equipment with each other and all members of the Capital City Mutual Aid Association, consisting of approximately thirty cities, and WHEREAS, that Joint Mutual Aid Agreement is not an agreement for automatic aid, but generally is activated after a fire department arrives at an emergency scene and assesses the need for assistance, and WHEREAS, the cities of Stillwater and Bayport desire to be properly prepared to manage and extinguish fires and handle other emergencies, and WHEREAS, for purposes of this agreement "Automatic Aid" means a predetermined response provided in this agreement, and . WHEREAS, in order to insure adequate preparations to protect the lives and property of the communities, the cities desire to assist each other in emergencies as provided in this Agreement. NOW THEREFORE, as of this day of , 2002, pursuant to Minn. Stat. 471.59, the cities of Stillwater and Bayport agree to the joint exercise of police powers by initiating a policy of Automatic Aid with the following conditions: Section 1. The Washington County Public Safety Answering Point (p.S.A.P.) shall implement this auto aid agreement and dispatch fire departments and apparatus accordingly for all reported structure fires within the stated boundaries. Section 2. This agreement is applicable to reports of structure fires only, not fire alarms or other types of emergency calls. Section 3. After receiving a request for automatic aid, the responding city shall promptly provide the requesting city with the following: First, a fire engine with a minimum of J personnel Second, a fire tanker with a minimum of 2 personnel . 1 Section 4. The geographic area where Stillwater is the requesting party and Bayport is the responding party shall be defined by the following boundaries: . Starting at the St. Croix River in line with I20th Street, west on 120111 Stre~, south OR . Norell Avenue, west on MN Hwy. 96, south on Manning Trail (Co. Rd. 15), east on MN Hwy. 36 and south boundary of the city of Stillwater, north along the St. Croix River to 120111 Street. Area includes the City of Stillwater. Section 5. The geographic area where Bayport is the requesting party and Stillwater is the re~onding partY11lshall be defined ~ythe following boundaries: St. Croix River in line with 30 . West on 30 . North on Mannmg to Hwy. 5. North on Hwy. 5 to 36. East on 36toSt. Croix River (includes cities of Bayport and Oak Park Heights). Section 6. The responding city reserves the right to retain equipment, personnel and.supplies . that may be necessary to protect its own city. Ifan emergency arises within the responding city, the Fire Chief or designee of the responding city may recall necessary equipment, personnel and supplies to meet the emergency. Section 7. While engaged in automatic aid at the requesting city, the personnel6ft~e responding city are underthedirection of the requesting city, but under the control bfthe responding city and are paid by the responding city. Section 8. The responding city is responsible for its own personnel, equipment and supplies and the requesting city shall not beliable for any injuries to personnel or damage to equipment of the responding city. In addition, the requesting city is not required to reimburse the responding city for supplies used as a result of performing under this Agreement. . Section 9. This Agreement shall commence on the Effective Date and shall continue until terminated. This Agreement may be terminated by either city upon 30 days written notice. Section 10. Any amendments to this Agreement shall be inwritirtg and signed by all parties. Section 11. This Agreement may be executed in counterparts, any.one.ofwhich shall be deemed an original, but when taken together shall constitute one agreement; Section 12. This Agreement shall be binding upon and to the benefit of the cities and their permitted assigns, and nothing in this Agreement, expressed or implied, is intended to confer any rights or remedies upon any other person. Section 13. This Agreement contains the entire agreement of the cities of Stillwater and Bayport and all representations with respect to automatic. mutual aid. Ai1y prior correspondence, memor~da or agreements are replaced in total by this Agreement. Section 14. This Agreement does not replace or modify the Joint Mutual Aid Agreement with the other governmental units. '. 2 . STILLWATER BAYPORT Signature: Signature: Name: Name: : Title: Fire Chief Title: Fire Chief Approved by city council Approved by city council day of ,2002 day of ,.2002 Attest: Attest: Signature: Signature: Name: Name: Title: Mayor Title: Mayor . Signature: Signature: Name: Name: . Title: City Clerk Title: City Clerk . 3 AUTOMA TIC AID AGREEMENT BETWEEN THE CITIES OF STILLWATER AND MAHTOMEDI.. FOR USE OF FIRE PERSONNEL AND EQUIPMENT . WHEREAS, the cities of Stillwater and Mahtomedi have an agreement for a joint mutual aid agreement for use of fire personnel and equipment with each other and all, members of the Capital City Mutual Aid AssoCiation, consisting of approximately thirty cities, and WHEREAS, that Joint Mutual Aid Agreement is not an agreementfor automatic aid, but. generally is activated after a fire department arrives at an emergency scene and assesses the need for assistan~e, and ' WHEREAS, the cities of Stillwater and Mahtomedi desire to be properly prepared to manage and extinguish fires and handle other emergencies, and WHEREAS, for purposes of this agreement "Automatic Aid" means a.pn~determined response provided in this agreement, and WHEREAS, in order to insure adequate preparations to protect the lives and property of the '. communities, the cities desire to assist each other in emergencies as provided in this Agreement. NOW THEREFORE, as of this day of ' ,2002, pursuant to Minn. Stat. 471.59, the cities of Stillwater and Mahtomedi agree to thejoint exercise of police powers by initiating a policy of Automatic Aid with the following conditions: Section 1. The Washington County Public Safety Answering Point (p: S.A.P.) shall implement this agreement and dispatch fire departments in accordance with the agreement for all reported structure fires within the boundaries as stated in this agreement. Section 2. This agreement is applicable to reports of structure fires only, not fire alarms or other types of emergency calls. . Section 3. After receiving a request for automatic aid, the responding city shall promptly provide the requesting city with the following: . , First, a fire engine with a minimum of 3 personnel Second, a fire tanker with a minimum of 2 .personnel . 1 .,. . . . Section 4. The geographic area where Stillwater is the requesting party and Mahtomedi is the responding party, shall be within the area defined by the following boundaries: Starting at Manning Avenue, east on MN Hwy 96 to Norell Avenue, north on Norell Avenue to I20th Street, west on I20th Street to Jamaca Avenue, south on Jamaca Avenue to the northern edge of the westbound roadway of MN Hwy 36, east on the northern edge ofthe westbound roadway ofMN Hwy 36 to Manning Avenue, north on Manning to MN Hwy 96. Section 5. The geographic area where Mahtomedi is the requesting party and Stillwater is the responding party shall be within the area defined by the following boundaries: Starting at MN Hwy 36, north on Jamaca Avenue to I20th Street, west on I20th Street to Ideal Avenue, south on Ideal Avenue and Hilton Trail to MN Hwy 36, east on the north service road ofMN Hwy 36 to Jamaca Avenue. Section 6. The responding city reserves the right to retain equipment, personnel and supplies that may be necessary to protect its own city. If an emergency arises within the responding city, the Fire Chief or designee of the responding city may recall necessary equipment, personnel and supplies to meet the emergency. Section 7. While engaged in automatic aid at the requesting city, the personnel ofthe responding city are under the direction of the requesting city, but under the control of the responding city and are paid by the responding city. Section 8. The responding city is responsible for its own personnel, equipment and supplies and the requesting city shall not be liable for any injuries to personnel or damage to equipment of the responding city. In addition, the requesting city is not required to reimburse the responding city for supplies used as a result of performing under this Agreement. Section 9. This Agreement shall commence on the Effective Date and shall continue until terminated. This Agreement may be terminated by either city upon 30 days written notice. Section 10. Any amendments to this Agreement shall be in writing and signed by all parties. Section 11. This Agreement may be executed in counterparts, anyone of which shall be deemed an original, but when taken together shall constitute one agreement. Section 12. This Agreement shall be binding upon and to the benefit of the cities and their permitted assigns, and nothing in this Agreement, expressed or implied, is intended to confer any rights or remedies upon any other person. Section 13. This Agreement contains the entire agreement of the cites of Stillwater and Mahtomedi and all representations with respect to automatic aid. Any prior correspondence, memoranda or agreements are replaced in total by this Agreement. Section 14. This Agreement does not replace or modify the Joint Mutual Aid Agreement with the other governmental units. 2 STILLWATER Signature: Name: Title: Fire Chief Approved by city council day of , 2002 Attest: Signature: Name: Title: Mayor Signature: Name: Title: City Clerk MAHTOMEDI Signature: Name: Title: Fire Chief Approved by city council day of , 2002 Attest: Signature: Name: Title: Mayor Signature: Name: Title: City Clerk 3 . . . 1,.. ~~ . . . AUTOMATIC AID AGREEMENT BETWEEN THE CITIES OF STILLWATER AND MARINE ON ST. CROIX FOR USE OF FIRE PERSONNEL ANDE~UIPMENT WHEREAS, the cities of Stillwater and Marine on St. Croix have an agreement for a joint mutual aid agreement for use of fire personnel and equipment with each other and all members of the Washington County Mutual Aid Group, consisting of approximately fourteen Fire Departments and their corresponding cities or towns. WHEREAS, that Joint Mutual Aid Agreement is not an agreement for automatic aid, but generally is activated after a fire department arrives at an emergency scene and assesses the need for assistance, and WHEREAS, the cities of Stillwater and Marine on S1. Croix.desire to be.properly prepared to manage and extinguish fires and handle other emergencies, and WHEREAS, for purposes of this agreement "Automatic Aid" means a predetermined response provided in this agreement, and WHEREAS, in order to insure adequate preparations to protect the lives and propertyof~he communities, the cities desire to assist each other in emergencies as provided in this Agreement. NOW THEREFORE, as of this day of ,2002, pursuant to Minn. Stat. 471.59, the cities of Stillwater and Marine on S1. Croix agree to the joint exercise of police powers by initiating a policy of Automatic Mutual Aid with the following conditions: Section i. The W ashingtonCounty Public Safety Answering Point (p. S.A.P.) shall implement this auto aid agreement and dispatch fire departments and apparatus accordingly for all reported structure fires within the stated boundaries. . . Section 2. This agreement is applicable to reports of st'ructurefires only, not fire alarms or other types of emergency calls. Section 3. After receiving a request for automatic aid, the responding city shall promptly provide the requesting city with the following: First, a fire engine with a minimum of J personnel Second, a fire tanker with a minimum of 2 personnel 1 '. .J . Section 4. The geographic area where Stillwater is the requesting party and Marine on St. Croix is the responding party shall be defined by the following boundaries: All of Stillwater's primary response area within May Township: Section 5. The geographic area where Marine on St. Croix is the requesting party and Stillwater is the responding party shall be defined by the following boundaries: All of Marine's primary response area within May Township, and the'commercial district of downtown Marine on St. Croix. Section 6. The responding city reserves the right to retain equipment, personnel and supplies that may be necessary to protect its own city. Iran emergency arises within the responding city, the Fire Chief or designee of the responding city may recallnecessary equipment, personnel and supplies to meet the emergency. . Section 7. While engaged in automatic aid at the requesting city, the personnel of the responding city are under the direction of the requesting city, but under the control of the responding city and are paid by the responding city. Section 8. The responding city is responsible for its own personnel, equ~pment and supplies and the requesting city shall not be liable for any injuries to personnel or damage to, equipment of the responding city. In addition, the requesting city is not required tq reimburse the responding city for supplies used as a result of-performing under thjs Agreement. . Section 9. This Agreement shall commence on the Effective Date and shall continue until terminated. This Agreement may be terminated by either city upon 30 days written notice. Section 10. Any amendments to this Agreement shall be in ,writing and signed by all parties. Section 11. This Agreement may be executed in counterparts, any.one of which shall be deemed an original, but when taken together shall constitute one agreement. Section 12. This Agreement shall be binding upon and to the benefit of the cities and their permitted assigns, and nothing in this Agreement, expressed or implied, is intended to confer any rights or remedies upon any other person. . Section 13. This Agreement containsthe entire agreement ofthecities of Stillwater and Marine on.St. Croix and all representations with respect toautomatic.aid. Any prior correspondence, memoranda or agreements are replaced in total by this Agreement. Section 14. This Agreement doesllot replace or modify the Joint Mutual Aid Agreement with the other governmental units. . 2 " Ill... . . STILLWATER MARINE ON ST. CROIX Signature: Signature: Name: Name: Title: Fire.Chief Title: Fire Chief Approved by city council Approved by city council day of , 2002 day of , 2002 Attest: Attest: Signature: Signature: Name: Name: Title: Mayor Title: Mayor . Signature: Signature: Name: Name: Title: City Clerk Title: City Clerk . 3 ~ . . . MEMO TO: Mayor and City Council Members FROM: Fire Chief K. Kallestad L~ SUBJECT: Fire Mutual Aid Contract DATE: November 7, 2002 The League of Minnesota Cities has recommended language for general fire mutual aid contracts. The attached Washington County Fire Chief s Association Fire Service Agreement has been written using the language recommended by the L.M.C. Stillwater City Attorney Dave Magnuson has reviewed and approved the document. Recommendation: Approval of a Resolution adopting the Washington County Fire Chief s Association Fire Service Agreement. KAKllrt ....., RESOLUTION 2002- 251 APPROVAL OF WASHINGTON COUNTY FIRE CHIEF'S ASSOCIA:rION . FIRE SERVICE AGREEMENT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Fire Service Agreement, between the City of Stillwater and Washington County, as on file with the CityClerk,is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Ad.opted by Council this 12th day of November2002. Jay L. Kimble, Mayor. ATTEST: Diane F. Ward, City Clerk . .~ 'tL'l .;... . . .. .. h . . . . WASHINGTON COUNTY FIRE CHIEF'S ASSOCIATION FIRE SERVICE AGREEMENT This agreement is made pursuant to Minnesota Statutes 471.59 which authorizes the joint and cooperative exercise of powers common to contracting parties. The intent of this agreement is to make equipment, personnel and other resources available to political subdivisions from other political subdivisions. I. "Party" means a political subdivision. 2. "Requesting Official" means the person designated by a Party who is responsible for requesting Assistance from other Parties. 3. "Requesting Party" means a party that requests assistance from other parties. 4. "Responding Official" means the person designated by a party who is responsible to determine whether and to what extent that party should provide assistance to a Requesting Party. 5. "Responding Party" means a party that provides assistance to a Requesting Party. 6. "Assistance" means Fire and/or emergency medical services personnel and equipment. 1. Request for assistance. Whenever, in the opinion of a Requesting Official, there is a need for assistance from other parties, the Requesting Official may call upon the Responding Official of any other party to furnish assistance. 2. Response to request. Upon the request for assistance from a Requesting Party, the Responding Official may authorize and direct his/her party's personnel to provide assistance to the Requesting Party. This decision will be made after considering the needs ofthe responding party and the availability of resources. 3. Recall of Assistance. The Responding Official may at any time recall such assistance when in his or her best judgment or by an order from the governing body of the Responding Party, it is considered to be in the best interests ofthe Responding Party to do so. 4. Command of Scene. The Requesting Party shall be in command of the mutual aid scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party until the Responding Official withdraws assistance. .., .. ;:-.'.. Workers' compensation Each party shall be responsible for injuries or death of its own personnel. Each party will . . maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this agreement. Each party waives the right to sue any other party for any workers' compensation benefits paid to its own employee or volunteer or their dependants, even ifthe injuries were caused wholly or partially by the negligence of any other party or its officers, employees, or volunteers. Damage to equipment. Each party shall beresponsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even ifthe damages or losses were caused wholly or partially by the negligence of any other party or its officers, employees, or volunteers. Liability I. For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat 466), the employees and officers of the Responding Party are deemed to be employees (as defined in Minn. Stat. 466.01, subdivision 6) of the Requesting Party. 2. The Requesting Party agrees to defend, and indemnify the Responding Party against any claims brought or actions filed against the Responding Party or any officer, employee, or volunteer of the Responding Party for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of assistance in responding to a request for assistance by the Requesting Party pursuant to . . this agreement. . Under no circumstances,h9wever, shall a party be required to pay on behalf of itself and other parties, any amounts in excess ofthe limits on liability established in Minnesota Statutes Chapter 466 applicable to anyone party. The limits of liability for some or all of the parties may not be added together to determine the maximum amount ofliability for any party. The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Responding Party for claims arising within the Requesting Party's jurisdiction subject to the limits ofliability under Minnesota Statutes Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the'defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. 3. No party to this agreement nor any officer ofany Party shall beJiable to any other Party or to any other person for failure of any party to furnish assistance to any other party, or for. recalling assistance, both as described in this agreement. Charges to the Requesting Party Subd. 1 No charges will be levied by a Responding Party to this agreement for assistance rendered to a Requesting Party under the terms of this agreement unless that assistance . 2 .. 1 -. , . . . continues for a period of more than 12 hours. If assistance provided under this agreement continues for more than 12 hours, the Responding Party will submit to the Requesting Party an itemized bill for the actual cost of any assistance provided after the initial 12 hour period, including salaries, overtime, materials and supplies and other necessary expenses; and the Requesting Party will reimburse the party providing the assistance for that amount. Subd. 2 Such charges are not contingent upon the availability of federal or state government funds. Duration This agreement will be in force for a period of (3) years from the date of execution. Any party may withdraw from this agreement upon thirty (30) days written notice to the other party or parties to the agreement. Execution Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the date indicated. Each party to this agreement shall maintain a copy of an executed copy of this agreement. Such copy shall be provided by the Secretary-Treasurer of the Washington County Fire Chiefs Association within thirty (30) days ofthe agreement and execution by the President and Secretary-Treasurer ofthe Washington County Fire Chiefs Association. IN WITNESS WHEREOF, the undersigned, on behalf of their political subdivision or their fire department corporation has executed this agreement pursuant to authorization by the City Council of the City of , or the governing body of the Fire Department, Inc. on this date of January 1, 2003. City of by by , its Mayor , its City Manager or Clerk Fire Department of by by , its Fire Chief , its Secretary Washington County Fire Chiefs Association <\ by ~'itSPresident by {;f';:L--- .. , _ _ . - _ _ , its Secretary- Treasurer 3 FROM: Hugo Fire Department FAX NO. : 651 429 3212 O,:t. 09 2002 08: 51PM r7/( ."';: ... t, '::... . Mutual Aid Fee Schedtile Per the WCFCA Adopted 09-06-00 Ladder Engine EnginelT anker Tanker Grass Rig Special rescue Light Rescue Uti lity Chief OCT~09-2002 20:55 . $350.00perhout . $250.00 per hour $250.00 per hour. . $200.00 per hour $125.00 per hour $250.00 per hour $125.00 per ho~r $75.00 per hour $75.00 per hour . ,'. . '1 .651 429 3212 P.07 . 99% "A ) " .. 1(. . · Memo To: From: Date: Subject: Mayor and City Council J ./ Steve Russell, Staff and Parks Board I~ November 7, 2002 Parks Board Recommendation Regarding Request for Downtown Ice Rink and Location in Lowell Park for Peace Pole. The parks board received the attached request from the Downtown Interest Group regarding locating a peace pole in Lowell Park and the parks department constructing an ice rink in the downtown. . The parks board received a memo from Tim Thomsen describing the preferred location of an ice rink at the end of Mulberry Street and importance of weather conditions. The parks board reviewed the request and Tim's comments and recommend if weather and time permit, an ice rink be located at end of Mulberry Street in gravel parking lot. The parks board also considered the peace pole request and recommend against locating it in Lowell Park because park master plan improvements will be made in the near future and the peace pole location may not be consistent with the master plan. They also felt that allowing this use of the park may encourage other requests and make it difficult for the city to control the park for all residents. The board was supportive of the idea, but did not feel the that Lowell Park was the appropriate location. Recommendation: Review and approval of parks board actions. Attachments: Letter from Downtown Interest Group 10-18-02 . ~ . ... Downtown Interest Group c/o River Market 221 N. Main Street Stillwater, MN 55082 October 18, 2002 , " . ..., .. Tim Thomsen Parks/Public Works Superintendent City of Stillwater 1372 Greeley Street Stillwater, MN 55082 . e-mail: tthomsen@ci.stillwater.mn.us Inquiry about Ice Rink, and Peace Pole in Lowell Park We are planning activities and events to attract local residents to Downtown Stillwater and to enhance retail business during the Winter Season between November 14 and January 15. One activity we believe will attract local figure skaters and recreational skaters downtown, along with their parents, children and friends, is an ice rink located where it is easily visible from Main Street and where there is convenient parking. We understand from your conversation with Norman Steere earlier this month the City would not be likely to approve of a temporary ice rink on any grassed or seeded area, because of the damage that ice causes to the turf beneath it.. We appreciate your stated willingness to have City engineers assess the paved or graveled areas we would like to have flooded to see what the slopes are and how feasible the areas would be for a holiday ice rink. Our first choice would be to have the ice rink (or skating area) immediately adjacent to Main Street, in the middle bay of the three-bay parking lot on Main Street between Myrtle and Commercial Streets, from the Main Street sidewalk east toward River Street. We believe this would be an almost ideal location for . recreational holiday season skating, because the area is lighted, parking is immediately accessible and location will allow us to integrate the skating with other planned activities. If we need to make other choices, our second choice would be the southeast comer of the parking lot east of River market. Third choice would be the parking lot between Lowell Park and Lumber Barons Hotel, and our fourth choice would be the graveled parking area between the River Market lot and Lowell Park. We would like your feedback sometime this week so that we can present our request to the Parking Commission, Park Board, and City Council this month. Please give us an estimate of the cost of establiShing and maintaining the ice rink, just in case we are able to find a sponsor. We also want to obtain permission to erect a Peace Pole in the north end of the section of Lowell Park between Chestnut and Myrtle Streets. The pole would require a small hole about six inches in diameter and four feet deep. We would like to have the Peace Pole ready to be erected and dedicated in a special ceremony on November 15. We wouldalso like to have the Peace Pole remain in place at least until Spring, and permanently if possible. Ann De LaVergne can provide further details if needed, and we will be prepared to have representatives at the required Commission and Council meetings. Thank you for your advice and assistance. ~ j' A. . ,,! . I I E. i j . ~ -1pvt-\ .J .ht \;.vv1-. . Downtown Interest Group . M~ ~ Joci Tilsen, Ann De LaVergne, Norman Steere 430-3385, 430-1026, 439-0993 C!e; t~~ .. . r"'......,L- V.. 14 A (1 ,. . To: Steve Ru I for the Park Board Meeting Monday. October 28 at 7:00 pm From: Ann DeL Vergne. Downtown Interest Group Date. <ktober 2 2002 RE: Peace Pole, ce Rink The Downtown group) would r Prevail on E a Peace Pole in with May Peace about 4 feet dee ground about 5 terestGroup and the Historic District Committee (soon to be t~ same to launch a ~ampaign with the dov-ntown business called May Peace As part of the program that is being developed we would like to put up . well Park by the Gazebo. The Peace Pole is a vertical 6 sided pole revail in 6 different languages on the sides. The pole will need a hole to be securely planted in its position. The pole will extend out of the et. The pole would be permanent. Regarding the ic rink in the downtown, we are hoping to detennine a location and cost for a downtown ink. M mentioned in our memo to Tim Thomsen last week, we have S'.lggested a cou e of locations that we feel would be appropriate and visible from Main St. Our plan is t t people passing by would see skaters and get a sense of a fu~ friendly downtown Still ter. Steve. I'm also faxing e letter Norman Steere dropped off last week. Feel free to distribute this letter to wh ever needs the infurmation. forward to seeing you Monday night. . Regards, Ann . '" f),"\ ;,..- · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~ November 7,2002 Request by Nonprofit Organizations to Sell Various Items from Commercial Establishment The planning department has recently received several requests from nonprofit organizations to sell donuts from various commercial business locations. Sometimes special, temporary signage is involved. The zoning ordinance requires a special use permit for outside sales in commercial districts. This is not practical$200 and one month decision period. . It is recommended that a blanket allowance for not for profit one time sale of food items be allowed subject to Community Development Director approval. This would provide some level of review and reduce the time for decision. This process could be reviewed if problems arise. Recommendation: Allow Community Development Director to review requests nonprofits to sell foot items from commercial locations. Attachments: Letter from Nanette Pedersen 11/1/02 . ... &.() A- November 1, 2002 . Steve Russell Community Development and Planning 216 N. Fourth Street Stillwater, MN 55082 Dear Steve, This note is a follow-up to a conversation I had with you on Oct. 25, 2002. In that conversation I was asked to send a note infonning you and the city of Stillwater that the Hill-Murray band parents/students will be selling Krispy Kreme donuts on Saturday, November 16, at the Tom Thumb locatedjust off County 5 near the hockey arena. We will be selling from 8:00 a.m.- 1:00 p.m. or until our donuts are gone. We do have permission from Mr. . Mike Schmidt, manager, of said Tom Thumb. Thank you for allowing us to do this. Wishing you a beautiful fall. Sincerely, ~ 7(ut 7.{)~ Nanette Pederson 7(~~ 3/~d.~~ . At~ ,MN 55o}:L LJ 3;-:sc>Ro '. · Memo To: From: Date: Subject: Mayor and City Council _f) ~ Steve Russell, Community Development Directov ~ November 7,2002 Request to Subdivide 22,500 Square Foot Lot into Two Lots of7,812 and 14,710 Square Feet. Case No. SUB/02-68 This subdivision request was reviewed and approved by the Planning Commission at their meeting of October 14, 2002. Accompanying this application was a variance request for.a single family residence for the new 7,812 square foot lot that will be created by the subdivision. Neighbors expressed concern for the design of the new residence. They were concerned that the new structure would not "fit in" with the older character of the neighborhood. The planning commission approved the subdivision request finding that the request meets all lot requirements of the Duplex Residential District (RB). . Recommendation: Approval of subdivision (resolution) Attachments: Planning commission staffreport of 10-14-02 and minutes. . t~; . PLANNING APPLICATION REVIEW FORM CASE NO. SUB/02-68 .. Planning Commission Date: October 14, 2002 Project Location: 721 South Martha Street Comprehensive Plan District: Two Family Residential Zoning District: RB Applicants Name: Bradley Wolf Type of Application: Subdivision Project Description: A subdivision of 22,500 square foot lot into two lots of 7,812, parcell, and 14,710 square foot, parcel 2, each located in the Two Family Residential, RB District. Discussion: The request is to subdivide an existing 22,500 square foot lot into two lots. An existing single family residence is located on the existing lot. The northern side yard of the existing lot is being subdivided off of the existing lot to provide a 52 foot by 150 foot 7,812 square foot single family lot. The proposed new lot meets the dimensions and size requirements of the RB District. The existing house meets setback requirements for the new remaining 14,710 square foot lot. . Sewer and water service is available in the area and will need to be extended to the existing house and new lot. Drainage and utility easements are required on the front 10', and sizes, 5' of the existing and new lot. Findings: The subdivision is consistent with the zoning requirements. Recommendation: Approval Conditions of Approval: 1. Drainage and utility easements shall be provided around both new lots. 2. The existing residence shall be connected to the city sanitary sewer and water systems. 3. The existing septic system shall be decommissioned as required by the City Building Official. Attachments: Application and survey map CPC Action on 10/14/02: Recommended approval to City Council +7-1 . , PLANNING ADMINISTRATION APPLICATION hJRM Date Filed: Fee Paid: Receipt No.: . ACTION REQUESTED FEES COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 ~SpeciallConditional Use Permit $50/200 _Variance . $70/200 Resubdivision $100 . X, Subdivision*. . $100+501l0t ~Comprehensive Plan Amendment* $500 . ___Zoning Amendment* . $300 _Planning Unit Development * $500 _Certificate of Compliance $ 70 *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and.supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete application or supporting material will delay application process. . Address of Project 7 J.. \ Zoning District R 13 PROPERTY IDENTIFICATION j', IV) (-tr J.J.. ;1 Assessor's. Parcel No..3.~ () ?:t;~/))./ 0011 , J' I,(GEO Code) Description of Project Lot t1b 41 vV J !~ "1 hereby state the foregoing statements and all data, information and evidence submitted herewith in j respects, to the best of my knowledge and belief, to be true and correct. Ifurther certify I will comply \'\ the permit if it is granted and used. " Property Owner 6rar//tt Wd~f Representative !?ir;hanlJ1l~/PjJ Mailing Address :;':2 jJ 0 t7 O'..J'Lfl l7 II e. Mailing Address 2;2,j) (J. tldf/.J /!~ City- State - Zip S'h /1 wakr/1;Il/SJ?J.l2 City - State - ziPSh/!@<<fr /lAl..1:KJ/ ::~:a:::: N~~<7 ::~:::::No@;-~~Jl/~7 (Signatu . is requ d) (Signature is required) . Lot Size (dimensions) ~~~x J 0- 0 Land Area 7 d' J ~ Height of Buildings: Stories Principal Accessory SITE AND PROJECT DESCRIPTION Total Building floor area square feet Existing square feet Feet Proposed square feet Paved Impervious Area --'- square feet No. of off-street parking spaces H:\mcnamara\sheila\PLANAPP.FRM April 12, 2002 .... 09/23/20e2 139:52 6513519167 MOBILE CLOSERS COM September 23, 2002 StiJlwater Planning Commission Re: 721 S. Martha LOt Split Dear eoliunittee members: We recently pllrchased the property at 721 S. Martha. The property consists of 3 lots. running South to North off Abbott St on tbe comer or Martha. In order to rehab the house it i51lecessary for us to raise cash by selling one of the Jots. Out of respect for the look of the neighborhood, and for the neighbors of our property we determined that it would be far preferable to divide off one lot faciog Mirth&, to the nottA of our property. This will protect and maintain the current look of'the neighborhood and will not require disturbing the attractive heavily-wooded area on the east side of Out l~. As you can see from the surveys provided. the new lot is slightly larger (at 52 X 150) than lot 3 off Abbott St. The party that wishes to pirchase the new lot is interested in building an attractive home which would complement the many'historic homes ifl the area. Tbauk you, ". . -.. Rick Wolff 651.351.9167 651.256.7377 Brad Wolff 651.308.0366 .. '.. -, ".J. ".', PAGE 131 . . . T4iil WOI{- 1'<:1.'<:0 0 0 (I") (I") . 0 50 38 121 50 50 ..L-1 -r 0 0 0 0 0 0 l() 6 l() 5 l() 4 l() 3 l() 2 l() ..- ..- ..- ..- ..- ..- .(0012) .(0110) .(0010) ~, 1 ~ ~ 0 0 10 l() 11 l() ..- ..- .(0013) 6 0 :> ;0 A-bko 7 ( o <.0 50 25 50 .(0044) ~ 6 4 5 o l() ..- o l() ..- E'S 25 Location Map 7 50 50 50 50 .(0041) 3 0 l() ..- 2 o l() ..- D TI ..L-1r 50 o 1 ~ .(0009) I- CJ I- L! c: c: 0 < - 12 l() ..- L l- e ( e .. 50 0 <.0 50 .(0040) 1 0 l() ..- RlIW R20W. RI9W T32N TI2N R22W R2IW R20W Vicinity Map o 69 , Scale in Feet Thisdr....wv.tIleleSuld.c:ompilalian ...~dIaldNOOlds.tIwt ___in__~COIriyllllica n. cr.twirG WOJd be I.Ud for nnr.n:. puIlXIUStriy. ~Ccvtyilnd: ~"'fIIfIlnccuracin. Soun:lI:w.NngtonC<<rq~ PhoN (SS1) CJo.6875 Pan:eI dIlta bIMd on AS<<D WoonItion cumI't~u.y31.2ClO2 _prirDct~22.2002 ~ 7vl;;/ t)?,-~ . TIm DIN R22W RlIW R20W Vicinity Map o 69 Scale in Feet This dnlwirv iI tile ,...of. ccmpilalion IIIdl'8llRld\ldlClAcllBndfKUldt,_1I'I81 ~lIl'l'Wil:PWll8hinglGl1Oultyolllcel. n.fhwWIg~"UNdfotRlfetence puq:Il:aMonlr.~Ou<<.y"'M; NIpOnSibIII br fIP/ N:cIncin. 8:lun>>:~~Sulveyor'tOllca Phone(e51)43()Q75 PwCIl"~onAS400inIDrmlIIIolt cumrlIlIwougtI:""'31,2lXl2 MapprinlK.ut22,2002 NOTES: ::>1I~el; I 01 ::>lIe~l;S CERTIFICATE OF SURVEY "M." Ind. measured value. "R." Ind. record value. BARRETT M. STACK Bearing system is an assumed datum. STILLWATER. MINN. 55082 o Indicates 1113774 iron pipe set. MINNI!SOTAREGlSTERED .ndicates monument found as noted. LAND SURVEYOR sets shown to exi sting structures are measured Tel. No. 439-5630 the outside bldg. wall line, unless shown or oted otherwise hereon. Underground or overhead public.or private utilities, on or adjacent the parcels, were not located in conjunction with this survey. unless shown or noted otherwise hereon. SURVEY MADE EXCLUSIVEI.Y FOR. Mr. Rick Wol f , 3280 Oasis Ave., Sti 11 water , MN 55082 8-13-02 Revision Note: Revised Parcel 1 to a N-S dimension of 52.00 feet as directed. Reset survey monuments and revised mapping. BMS DESCRIPTION. Overall Parcel Description Supplied: (fee owners: Conrad Haak and Kathleen Haak) Lots Seven (7). Eight (8) and Nine (9). Block Two (2) in Holcombe's Addition to Stillwater. Washington County. Minnesota. ~~ d: ~~ ~~ I-.; ~ ~ ~ ~~ ~~ " II ~.~ ~~ , ~ I~ ~ ~ ~ I I / /Ywa-"" L;r~ ",- I f I I I Lo T t: Lor S" L"r 4- L/NG /~ ~ /S"C? Z3 " " ~\: ~ ~." I:jf,. .10) ~I ~~~~~. n\ t~ w""p rEo -/V"OPPZS'&Z &" ~ rNP. ~. /d83Z /./: t::1..7/~/.::t./d.S. ~ ~ (h~~. ,<A.op,?;" ~: \ Vff /./'. Y ~ 0- I d.nW. ,q.U! \ I" ,~ d.#5. tr I 1,.1 '" ....// ~ ~ Q v# ~!'Ii r;~ ~ ~ ~ y ~ ).,q, ~ b:~~ \).. ~ ..... ~ /;V,. Ab. /dl'.7Z /. a./~~' ~ ~ I I ,,%,eCLL 7812 ~. /'r. L ~ ~ I I ~ ~~ ,\\j. .'-. ~~ " ( "\. -; ~/T /-/.f/Yc . -'b. L'A/& AI".~/.~c:> /~r t'-.. ~ 1V8'?" ZS'cJZ''$ ~~ /:>t:1.Z3M. - I .'-~.2: , - . J ~;; ~- "\::,.,." L oe::.R. ~ ;t- (7.7' "- \) ~ ~ ~ J::;.. 'Z'Ji"t ~ 's// r'j. LNV,!: (Tf'/.') ~ /Y r~ ;" ~ VP' ( :.:.}' .'1 :'./7~ 'i?',f" /?/RCEL Y Z Ik /47/ t> ~Jr. __.--/ 5:;[ -~r ---.~ f~I'TIC~ "'/fir I 1:?3't 'lffJ",f:; t ~ Cl , /--: -- I ~~ ,~ ~ ~ ~ ~ ... I I ~, ~ ~ Po JI ~ """'" I ~ '" "- Q\ Cl " '" ~ ~ll\ t: r I t- . ." .", .. CI) / ;: .:..'q~: '.f.~'.~-:/ J'~ h ~ ~. ~ '" I \ ... ..>",~.J' #.r!..z , /.".~ -d.S' se "". LOT! - ....p.~ \ /Z09T %.- = "",p. M? . ) ~c:>.&c? ::~~f: - -----r I hereby certify that this survey. "Ian. ..r rel,..n was"" rrepared by me or under mj direcl su"ervisi..n and that ~ 't am a duly Registered Lan Surveyor under the laws of ~ ~ the State of Minnesota. L ---::.....~I!I..~.~............=. Dale.....~!!!l.....g.\..gRRg........Reg.N.......~.~!.!.~........... .... ~ /S".c:>.zz--- /2'. / Fe? $7; GCT-14-2002 11:33 WILDER RESEARCH 651 647 4623 ~.01/04 Fax cpU . ~/O/(C/(OY . To: City of Stillwater Planning Commission From: Michelle Gerrard (651-e47-4618) Attention: Sue Fitzgerald Fax: 430-8810 Pages: 4 including cover Phone: 430-8800 Date: 10/14/02 Re: Planning commission agenda items #7 cC: and #8 scheduled for tonight CJ Urgent X For Review o Pleas. Comment [J PIean RepI)r a "'a.8 ~I. DMr CommIMicm nMmberw, The attach_ '......Is ....p.c:tful~ sUbmlttecl by nelthbonof the prvpeny located at 721 . Martha Street 8oUih. Repr'eHntatJves from tM ""ghborttoocl will be IMIilable at the meetine tonight to .wp...... COIK*'na voIcecIln the letter. W. are aencling thla Jetter In actva". so that CommIssion m..uerw mOl1' have time to review it. Thank you for yea.. time. MlctleIe GemmI and others (see attadlecl) . . . . OCT-14-2002 11:34 ~JI LDER RE:EARCH 651 647 4623 P.02/04 : To: City of Stillwater Planning Commission From: ieeland K. Gilliam, 722 Martha Street South On behalf of all of the neighbors. of 721 Martha Street South Date; 10/11/02 . Re: Planning Commission Agenda Items # 7 and # 8 scheduled for Monday, October 141h, 2002 at 7:00p,m. Dear Planning Commission, This letter and the attached list ofsi~atures is the result of a neighborhood m~etingheld. on the evening of Friday, October 11th, 2002 at 719 Willard Street West. The meeting was held to give residents of the neighborhood an opportunity to discuss, the ,impact of the changes proposed by the new owners of721Martha Street South. . While, admittedly, no one is entirely happy that a lot subdivision will undoubtedly happen and that a new home will be built in one location or another, we respect the personal property rights ofindivid\lals in this city, We also understand the reasons that the owners of 721 Martha Street South are trying to subdivide their three lots and let a developer build on the newly created property. However, we feel asa group that these changes are being enacted too rapidly and that due consideration for the overall impact oftbe project is not being afforded to the residentS of the area and to the property itself. Ourconcems are as follows: · The environmental impact of the new structure. The proposed new addition appears to have the potential of causing severe water run off problems for the neighboring properties to the east and south due to the existing slope of the terrain and the possible Joss of open ground area, · Financial assessments. Many of the neighbors are concerned about the ;possibility of there being hidden costs for everyone due to the old and the new properties being hooked up to sewer. gas. water, etc. . · Precedent. Due to recent variances granted to property owners on the nearby Greeley Street and the questionable outcome of the two structures squeezed into too small of an area, our group is concerned that this would be another pr~ent. setting case in what seernsto be an ongoing battle to protect the beauty and open spaces of the City of Stillwater. . · Additional Jot splits. There is a major concern that if the existingproposaJ is accepted, that it will only be a matter of time until an additional proposal \.\ill be submitted to you to split the remainder of lots 8 and 9 and that. a 3rd house be built off of~he Abbott Street side. We fear that this would be catastrophic to the wooded area to the east of 72 I Martha Street South. ......... .... '. Page 1 ofJ '. OC;-14-2002 11:34 WILDER RESEARCH 651 647 4623 P.03/04. · Appearance. Our neighborhood takes great pride in the appearance of our area. . . Several oftbe homes in the area (including 721 Martha) date back to the 1800's. While we understand that we have no real say as to what style of home a - developer builds. we are hoping that the age and beauty of the surrounding homes will encourage them to build a structure that will blend in with the style of the neighborhood. While the new owners are following the letter of the law in trying to get this issue passed, many in the neighborhood are concerned with the lack of communication between the neighboring properties and the rapid pace that this project seems to have taken. Our group fears that if the Planning Commission passes the proposal without these issues being formally addressed, irreversible damage to the neighborhood might take place. What we as a neighborhood group are requesting. is that this issue be tabled for a period ofa month until the next planning commission meeting. Brad Wolfhas made statements that he plans to be a long term resident of this neighborhood. We have also heard of the possibility that the developer is building this home for a member of his family. Since these t\Vo parties seem to have long tenn plans and a vested interest in the outcome of this situation, we assume that they will allow us this 30 day period to discuss with .hem and the City of Stillwater the proposed changes and the impact concerns previously listed. We would be happy to meet with the new owners, the potential developer and the Planning Commission at a time of your choice to allow the neighborhood's concerns to be fonnally addressed. Thank you for considering our request. . Respectfully submitted on behalf of all undersigned parties, ,Z-'lL~- 722 Martha Street South Stillwater, Minnesota, 55082 .u List ofsiguatures of area residents supporting this request attached. /?~() .LJ~ P4tgc; 2 of2 . OCT-14-2002 11:35 1,..1 I LDER RESEARCH 651 647 4623 P.04/04 . ' M \ c l.,t.r k. Iii c..hrl '5 ~#J"r~ -r I Of d./~ ~ J 1C6A.h Sf ~ t -SeNNI~E(l. ~~fL~ \3fo~ \-{O\\o (' Jeff'" tJ~srl'l1/i.J I /Jtx1vcr jJ tJtJ/--IJNt- t;/~" ,f f'r,J/',4~ /.b,~-ltn ~~ n11.1(( ?;> ~ <--~ ~ 1Vt7/ af2JL /"/$ /.J ~ )2JJ)/htdJJ- t~Q \<;.... ~f\ r\$: f. t'\... ... 'i 03 t1J w: \\ G\ 1l-~ ."""",,~ fr "l\~~. ~\~ -s. ~ ~~.v ~,1(.. ~~.~~ :it II' ~~... - ~ It!, 1.t.....L/ -f'~ ~-^ ~ 3'1 V. Lv. iu, JJ ~ P ~. ~ .....( ~ ..~ .. L of- _/ ~~ 9()~~ htmEII LIl/J-(AJ . ,::.. I~S:; c.. € f'~,," ;. ___ Ii. . _ S-' ;;~ C' jZ,:._ ~.. ~r.... -.J.Ic; W f\bbrrrl-. .. " . 10; w. ftb~ ~CU"~fJt+LCZ!:.. \\..\\lk~t.s.. -3l~ W. ~\~\!)t&. s,. . Pagc 3 of3 TOTAL P.04 City of Stillwater Planning Commission Minutes October 14, 2002 .. Mr. Bang requested a variance to the front yard setback for the construction of a font porch. Mr. Bang would like to reconstruct the porch that was removed in 1974. Mr. Bang would like to replicate the old porch as much as possible in size and style. The new porch will not extend any closer to the street than the other houses on his street. Bill Hickey, 1002 3rd Street, would like to the porch to be constructed. He feels it would add to the historical look of the neighborhood. Commissioner Middleton felt the addition of the porch would add to the historical look of the neighborhood. Motion made by Commissioner Teske, seconded by Commissioner Bealka to approve the variance to the front yard setback at 1006 3rd Street with the following conditions: 1. All revisions to the approved plan shall be reviewed and approved by the Community Development Director. The architectural style, color and materials shall be similar to the main structure. . 2. Motion passed unanimously. Case No. SUB/02-68. A subdivision request for splitting a 22,500 square foot lot into two lots of 14,550 square feet and 7,812 square feet located at 721 South Martha Street in the RB, Two Family Residential District. Rick Wolff, representing applicant. Mr. Wolf requested a subdivision of an existing 22,500 square foot lot into two lots. An existing single family residence is located on the existing lot. The northern side yard of the existing lot is being subdivided off of the existing lot to provide a 52 foot by 100 foot, 7,812 square foot single family lot. The proposed new lot meets the dimensions and size requirements of the RB District. The eXisting house meets setback requirements for the new remaining 14,710 square foot lot. Sewer and water seNice is available in the area and will be extended to the existing house and the new lot. Drainage and utility easements are required on the front 10' and sides 5' of the existing and new lot. Mr. Wolff decided to subdivide the lot and build a single family home to eliminate the possibility of someone else purchasing the land and splitting the lot in the . future 4 . . . City of Stillwater Planning Commission Minutes October 14, 2002 A group of twenty one neighbors represented by Bob Sonean, 709 W.Willard Street, Chris Gerard, 719 W. Willard Street and Scott Sheely, 716 M. Marion Street were upset that Mr. Wolff did not inform them aboutthe plans 'for the land. Mr. Bonean expressed that the neighbors were concerned with the impact the subdivision would have on the neighborhood and drainage issues. The group would like to get together with Mr. Wolff to discuss these issues. Council Representative Zoller informed the neighbors that deny the requestsince the subdivision meets all requirements. Motion made by Commissioner Ranum, seconded by. Commissioner Middleton to recommend approval of the subdivision request for splitting a 22,500 square foot lot.into two lots of 14,550 and 7,812 square feet located at 721 S. Martha Street with the following conditions: 1. 2. Drainage and utility easements shall be provided around both neW lots. The existing residence shall be connected to the city sanitary, sewer and water systems. The existing septic system shall be decommissioned as required by the City Building Official. 3. Motion passed. 7 fore, 1 against. Case No. V/02-70. A variance to the front yard setback (30 feet required, 11. 7 feet proposed) for the construction of a new single family residence on lot north of 721 South Martha Street in the RB, Two Family Residential District. Bahr Construction, applicant. Applicant needs to provide additional design detaiL If applicant decides not to go ahead with variance, he is still able to build a home. that will meet City requirements. Motion made by Council Representative Zoller, seconded by Commissioner Middleton to direct staff to send notice to the neighbors for the November Commission meeting. If the variance is dropped the neighbors would not receive a meeting ,notice. Case No. SUPNI02-72. A special use permit for a 59 unit multifamily condominium building with variances to maximum height (50 feet, 4 stories allowed, 5 stories 54 feet 11 inches proposed), front yard setback (15 feet ' required, 6 inches proposed) and rear yard setback (20 feet required and 10 fe.et 8 5 - ~. . . . Memorandum To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~../ November 8, 2002 Conditional Use Permit for Lofts of Stillwater Project located in the Flood Plain District (Case No. CUP/SUPN/DP/02-72). Background. Because the Lofts project is located within the Flood Plain District, a conditional use permit is required from the City Council. Project Review. The project is a 6 level, 59 unit condominium project (basement, 4 levels residential and community room). The project has received design permit approval (Heritage Preservation Commission, September 4, 2002), special use permit and variance approval (planning Commission, October 14, 2002). The remaining approval before the City Council is for a flood plain conditional use permit. The review is required because the proposed development provides alternative methods of elevation above the regulated flood level. The Lofts project has a parking garage located partially below the regulated flood elevation. To accomplish this according to the flood regulations, the City's Flood Ordinance will need to be amended and the engineering for the building foundation and garage require special FEMA approval. City staffmet with DNR's flood plain experts and the developers engineer has discussed the foundation design requirements with FEMA engineers. The actual and construction plans have not been prepared, but FEMA requirements can be met according to the project architect and condition of conditional use permit approval. As a related issue, the City's flood plain ordinance will need to be amended to accommodate the alternative flood plain standards.. The amendment will allow the project to proceed. Recommendation: 1. Project approval. 2. Approve first reading ofthe flood plain ordinance. Condition of Approval: 1. The design of the parking garage shall meet the alternative design standards contained in FEMA technical bulletin # 1 0-1 Attachments: Staffreport and minutes CPC 10-14-02 .- . . . City of Stillwater Planning Commission Minutes October 14, 2002 A group of twenty one neighbors represented by Bob Bonean, 709 W. Willard Street, Chris Gerard, 719 W. Willard Street and Scott Sheely, 716 M. Marion Street were upset that Mr. Wolff did not inform them about the plans for the land. Mr. Bonean expressed that the neighbors were concerned with the impact the subdivision would have on the neighborhood and drainage issues. The group would like to get together with Mr. Wolff to discuss these issues. Council Representative Zoller informed the neighbors that deny the request since the subdivision meets all requirements. Motion made by Commissioner Ranum, seconded by Commissioner Middleton to recommend approval of the subdivision request for splitting a 22,500 square foot lot into two lots of 14,550 and 7,812 square feet located at 721 S. Martha Street with the following conditions: 1. Drainage and utility easements shall be provided around both new lots. 2. The existing residence shall be connected to the city sanitary sewer and water systems. 3. The existing septic system shall be decommissioned as required by the City Building Official. Motion passed. 7 fore, 1 against. Case No. V/02-70. A variance tothe front yard setback (30 feet required, 11.7 feet proposed) for the construction of a new single family residence on lot north of 721 South Martha Street in the RB, Two Family Residential District. Bahr Construction, applicant. Applicant needs to provide additional design detail. If applicant decides not to go ahead with variance, he is still able to build a home that will meet City requirements. Motion made by Council Representative Zoller, seconded by Commissioner Middleton to direct staff to send notice to the neighbors for the November Commission meeting. If the variance is dropped the neighbors would not receive a meeting notice. Case No. SUPNI02-72. A special use permit for a 59 unit multifamily condominium building with variances to maximum height (50 feet, 4 stories allowed, 5 stories 54 feet 11 inches proposed), front yard setback (15 feet required, 6 inches proposed) and rear yard setback (20 feet required and 10 feet 8 5 . City of Stillwater Planning Commission Minutes October 14, 2002 inches proposed) at 501 North Main Street in the CBD, Central Business District. The Lofts of Stillwater Inc. represented by J. Buxell Architecture, Ltd., applicant. The Heritage Preservation Commission reviewed the project design and it was conceptually approved subject to several conditions. The Commission directed staff to work with the applicant to refine the plans, including the engineering, landscape and flood protection plans. The location of the building will be in the Floodplain District. The Department of Natural Resources is reviewing the site plan and parking garage, and will direct the developer in terms of what flood proofing standards must be met. Mr. Buxell requested a use permit and four variances for a 59 unit condominium project. The units will range in size from 1200 square feet to 3800 square feet. The building will consist of four residential floors of wood frame construction over a concrete underground parking garage. Mr. Buxell proposed a fifth floor party room and open air deck which all would be tucked under into the river side of the hipped roof. All resident and guest parking will be underground, two parking spaces per unit. The exterior fac;ade of the building will primarily be brick and glass with stone trim. The site is 1.44 acres. . Monty Brine, 402 and 450 N. Main Street was concerned about the impact the residential area would have on Downtown. Mr. Brine is not against the development. Commissioner Ranum felt the development is out of character, the size is not compatible and he is concerned about the lack of setbacks. Commissioner Teske felt the development won't extend the downtown look and he is also concerned about the lack of retail, however he is glad to see more residents. Motion made by Council Representative Zoller, seconded by Commissioner Middleton to approve SUPN/02-72 with the following conditions: 1. The building shall be designed in conformance with the State Building Code Floodproofing regulations. 2. The structure shall be designed in conformance to FEMA guidelines. 3. All utilities shall be completely screened from public view. A lighting plan showing the fixture type, height location and exterior lighting intensity shall be submitted with building permit plans for Planning Director approval. All lighting shall be directed away from the street and adjacent . 6 . City of Stillwater Planning Commission Minutes October 14, 2002 4. properties. Light sources shall be shielded from direct view and protected from damage by vehicles. 5. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. 6. Continuous concrete curbing shall be installed to separate parking areas from landscaped areas. 7. Handicapped parking spaces and signage, in compliance with State requirements, shall be shown on building permit plans and installed before final inspection of the project. 8. The street address of the building shall be displayed in a location conspicuous from the public street. 9. The trash enclosure shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. 10. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall taken to prevent damage during construction activity. No roof equipment shall be visible to the general public. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. Construction projects shall conform to the City's Noise Ordinance. Construction during the dry season shall mitigate excess dust problems. A sign permit shall be required for all project signs. Grading and drainage plan shall be approved by the City Engineer before building permits are issued. Sign package shall be approved by the Heritage Preservation Commission, including directional signs. Exterior lighting plan to be reviewed and approve by the Heritage Preservation Commission. All security lights on building shall be down lit. A sign permit is required for signage. All exterior modifications to the approved plan are to be reviewed by the Community Development Director. Park dedication shall be required. 11. 12. . 13. 14. 15. 16. 17. 18. 19. 20. 21. Motion passed. 7 fore, 1 against. OTHER ITEMS . Boutwell Area Plan Council referred 7 . . . PLANNING APPLICATION REVIEW FORM CASE NO. SUPNJ02-72 Planning Commission Date: October 14, 2002 Project Location: 501 North Main Street Comprehensive Plan District: Central Business District Zoning District: CBD Applicants Name: Jack Buxell, J. Buxell Architecture, Ltd representing Mark Saliterman, The Lofts of Stillwater, Inc. Type of Application: A special use permit and variances Background: The Heritage Preservation Commission reviewed the projects design at its meeting of September 4, 2002. It was conceptually approved subject to several conditions. The Commission directed staff to work with the applicant to refine the plans, including the engineering, landscape and flood protection plans. The location of the building will be in the Floodplain District. The Department of Natural Resources is reviewing the site plan and parking garage, and will direct the developer in terms of what flood proofing standards must be met. Given that the proposed project is located within the Floodplain Overlay District. City Council is the board that authorizes variances and use permits. The Planning Commission makes a recommendation. Project Description: A special use permit for a 59 unit multifamily condominium building with variances as listed below. Discussion: The applicant is requesting a use permit and four variances for a 59-unit condominium project. The units will range in size from 1,200 square feet to 3,800 square feet. The building will consist of four residential floors of wood-frame construction over a concrete underground parking garage. They are proposing a fifth floor party room and open-air deck which all would tucked under into the river side of the hipped roof. All resident and guest parking would be underground, 2 parking spaces per unit. The exterior fa<;ade of the building will primarily be brick and glass with stone trim. The site is 1.44 acres. The proposed use, residential, requires a special use permit in the Central Business Zoning/Flood Plain Overlay District. The four variances requested are for: 1. Maximum height of the building - 50 feet, 4 stories required, 54 feet 11 inches, 5 stories requested. Due to the site's proximity to the river and the potential for flood conditions, they will need to have the parking garage that is located under the residential units to be partially above grade. . . . 2. Number of floors - Four permitted, five requested. This is to include a party room and an outdoor deck. 3. Front yard setback - 15 feet required, 6 inches proposed. The site would be separated from Main Street right-of-way by an 18-foot wide tract owned by the Minnesota Department of Transportation. The developer is requesting to build all the way to the front property line, leaving the 18-foot setback if the width of the MNDot tract is considered. The plan shows landscaping in this area. 4. Rear yard setback - 20 feet required, 10 feet 8 inches requested. The rear yard setback of the building as proposed varies from 90'-7" to 1 0'-8". The average rear yard setback is greater than the 20 feet required. This variance request if due to the unconventional shape of the lot. Recommendation to City Council: Approval as conditioned. Conditions of Approval: 1. The building shall be designed in conformance with the State Building Code Floodproofing regulations. 2. The structure shall be designed in conformance to FEMA guidelines. 3. All utilities shall be completely screened from public view. 4. A lighting plan showing the fixture type, height, location and exterior lighting intensity shall be submitted with building permit plans for Planning Director approval. All lighting shall be directed away from the street and adjacent properties. Light sources shall be shielded from direct view and protected form damage by vehicles. 5. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. 6. Continuous concrete curbing shall be, installed to separate parking areas from landscape areas. 7. Handicapped parking spaces and signage, in compliance with State requirements, shall be shown on building permit plans and installed before final inspection of the project. 8. The street address of the building shall be displayed in a location conspicuous from the public street. 9. The trash enclosure shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. 10. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. 11. No roof equipment shall be visible to the general public. 12. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. 13. Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. 14. . 15. 16. 17. 18. 19. 20. 21. . . A sign permit shall be required for all project signs. Grading and drainage plan to be approved by City Engineer before buildi_ng permits are issued. Sign package to be approved by the Heritage' Preservation Commission, including directional signs. Exterior lighting plan to be reviewed and approved by the Heritage Preservation Commission. . . All security lights on building shall be downlit. A sign permit is required for sign age. All exterior modifications to the approved plan are to be reviewed by Community Development Director. Park dedication shall be met as required by the Park Dedication Policy. Findings: Special Use Permit - The proposed use will not be injurious to the neighborhood or otherwise detrimental to the public welfare and will be in harmony with the general purpose of the zoning ordinance. Variance: 1. That a hardship peculiar to the property, not created by any act of the owner, exists. In this context, personnel financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. 2. That a variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not enjoyed by his neighbors. 3. That the authorizing of the variance will not be of substantial detriment to adjacent property and not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan. Attachments: Application form, letter from applicant, site plan, building elevations, grading plan and landscape plan. HPC Action on 9/4/02: Conceptual Approval +5-0 CPC Action on 10/14/02: +7-1. approval . . . r illwater "~ ~ TH~RTHPLACE OF MINNESOTA ~ NOTICE OF PUBLIC HEARING FLOOD PLAIN CONDITIONAL USE PERMIT Notice is hereby given that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, November 13, 2002, at 7 p.m. in the Council Chambers at Stillwater City Hall, 216 North Fourth Street, to consider a request from The Lofts of Stillwater Inc., represented by J. Buxell Architecture, Ltd., for a Flood Plain, FP, Conditional Use Permit for a 59 unit multifamily condominium building at 501 North Main Street in the CBD, Central Business District and Flood Fringe District. Case No. SUP/V/02-72. All persons wishing to be heard with reference to this request will be heard at this meeting. Steve Russell Community Development Director Publish: November 1, 2002 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 ::::' 08/21/2130.... 1 b' 16 4308810 , CITy OF STILLWATEr. ::r P~N~ING ADMINISTRATIO~O:~~LICATION FORM PAGE 01 CITY OF STillWATER 218 NORTH FOURTH STillWATER, M Case No: Sop/V /()~ Da~ rd$d: 1-1)[1- Fee Paid: Receipt No.: ACnON REQUESTED FEES 4Special/Conditional Use Permit $50/200 ~Varlance $70/200 _Resubdlvlslon $100 Subdivision* $100+SOnot Comprehensive Plan Amendment* $500 _Zoning Amendment* $300 _Planning Unit Development · $500 _Certificate of Compliance $ 70 . \ *An escrow fee is als ~ red to offset the costs of attorney and engineering fees. The applicant Is responsible for the completeness and accuracy 01 all forms and supporting material submitted In connection with any applicatIon. All supporting material (I e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material Is required. If application J's submitted to the City Council, twelve (12) copies of supporting material Is requIred. A site plan Is required with applications. Any Incomplete application or supporting material will delay th application process. PROPERTY IDENTIFICATION ... Address of Project So , tv~y:..\'Yi Mh\l\J <5n2~g,- Assessor's Parcel No. "2. 80 30 '2..0 I Y DO "$ ~ . . (GEO Code) Je t L Zoning District GlSp Description of Project S'l- t>\,\,t~+ t?+Df J-11vH,. fetlM,11 y1e~, .., ;fA(, -f>:r. s... \e c"j"W\,,,,.tH'/I. bv. "",':) 'ie.T "" W,,,,, ~7~ f"'rl<lj s--ttV",kJ' ., hereby state the foregoing statements and all data, Information and evidence submitted herewith In all respects, to the best of my knowledge and belief, to be true and co"ect. I further certify I will comply wltl the permit If It Is granted and used. If J". ~VXUL.L.~~\l1f~ L.."11? 1H'e' l..-Dm of ~1'.""L.W/mil'2.., .,1J6. I Property Owner MA~ ~At..ITlJ)'2..I\'\.A'" 'P~, Representative J'At::.JI::. 1$vxlfLL- . ceo Malllng Address Li>ol HIG-~ l . ~ 100 Mailing Address \"20q N. S6Co~ Sr. ~ lOL . J City-State-Zip $T.Lool~ f~\<L Mro $'>Lfl\, City-State-Zip MtNM!Ap~l,,\~, ft1N $"$"401 Telephone No. 4S"~- "'2-0 . eZ,B2. Telephone No. b Signature Signature (Signature Is required) SITE AND PROJECT DESC IPTION Lot Size (dimensIons) _ x -.J.. Total ulldlng floor area~ P'a7 square feet land Area '>'7 -z..~S' ;I~ ~ Isting 0 square feet . Height of ~ulldings: Storie Fe~t.. Proposed square feet Pnnclpal ~ S" Lf - II Paved Impervious Area --"- square feet Accessory - No. of off-street parkIng spaces J ~-z.., H:\mcnamara\shella\PI.ANAPP .FRM Aprl'R E C E ! V EDT I MEA lJ G. 2 L 4 : : 8 PM W LL ~ ~ R2IW R.."OW RI9W i CJ') TI2N " Z i c::: ;c; 9 z W 33 :r: .8-030-20-11-0013 ~ ~. 0:: is w l- ff ~ c::: 0:: 0 I 0 / /23-13 U. Z f t 75.71 Z 9 I 0 1U2W R1IW I- R:!OW (( (!) (j \ Z 1:38,67 :J / c::: :J OJ 0) ~ 0) 0 Vicinity Map 0 6 >- q ,.. ~ S ,.. q .J: ,.. ,.. ~ ~ en ~ :;tI ~ ~ ';6 ~ % 0; <J> '" 'V Gl ... 0 109 w ... Z :J Scale in Feet ~ z w a: w LL ~ ! ~ \!l r~ , I"~C'{ ~" O\SC~ ~p.v' 40053) 10.64 ThilId_~iI"-""c1.~ n~flIl8IId'-".'" ~inv~W~Countr~ n.,*-ing8hauld_UMdfor~ ~crit. w~c--q.nal ..pon"bIIo ,... ..., iMcGlnciM $auIU:w.......Countr~.Oftice. F'tloI'*(1I!li1)4304lJ7S .....'*-*-'onAS<<lOrivnI\IItion ~tMNgI'I;_31.2002 _~SeJIlMI,*30.2002 lJJI.MN Pl-^NNING OI'ENS,,^CE COMIVIlINmES MCHn~ L^ND5CNE AR.0lI'It.~ GRN'HICS J.BUXELL MCHITECfUR.E LTD. U9Na\.1H SECGlDSJ1I.EET, nOl MINNFAIaS, MJNNa:JTA 55401 (612) 338-3773 FAX(612)338-OO40 .' September 27, 2002 City Council and Planning Commission City of Stillwater City Hall 216 N. 4th Street Stillwater, MN 55082 RE: Lofts of Stillwater Variance and Special Use Permit Requests Dear Council Members and Planning Commissioners, We are seeking four variances and a special use permit for our proposed condominium project, ''The Lofts of Stillwater," at 501 N. Main Street. This letter and the attached documentation will describe our project and explain our variance and permit requests. We plan to build a 59-unit for-sale condominium building. Units will range in size from 1,200 square feet to 3,800 square feet and will range in price from $350,000 to $1,000,000. The building will consist of four residential floors of wood-frame. construction over a concrete underground parking garage. We wish to also include an enclosed fifth floor party room and open-air deck which will he tucked into the river- side of the hipped roof. We plan to provide for all of our resident and guest parking requirements within the enclosed parking garage. We will include 2 parking spaces per residential unit. We anticipate that our project will generate only a minimal amount of new traffic on North Main Street due to the building's residential nature. As proposed, our building requires the following four variances: 1. Height: 50 feet allowed, 54' -11" requested Due to our site's proximity to the St. Croix River and the potential for flood conditions, it is necessary for our parking garage to be partially above grade. Thus, it is necessary for our building to rise above the allowed height. The additional 9 feet will have no adverse affect on any neighboring properties. 2. Number of Floors: 4 allowed, 5 requested We would like to include a party room and outdoor deck on the river-side of our building as a fifth floor. Including these elements will have no effect on the height of the building and these elements will f the . neighboring properties. \ U ~ @ _:2.1 ~_.. "<f~.L';it'ld~i URBAN PlANNING OfENSMCE COMlII\I.INITIES MCHlEC1UIl.E IAND5CNE MGIIlEC1UIl.E CAAI'HICS 3. Front Yard Setback: 15 feet required, 6 inches requested Our site is separated from the Main Street right-of-way by an 18-foot wide tract owned by the Minnesota Department of Transportation. We request to build all the way to our front property line, resulting in an 18-foot setback if the width of the MNDoT tract is considered. We believe that this is consistent with the downtown plan. 4. Rear Yard Setback: 20 feet required, 10' -8" requested The rear yard setback of our building as proposed varies from 90' -7" to 10' -8". Our average rear yard setback is greater than the 20 feet required. This variance request is due to the unconventional shape of the lot. The Lofts of Stillwater building also requires a special use permit for residential use in the CBD zone. We are also requesting this permit at this time. Re ectfU~~ Jack Buxell Principal, J. Buxell Architecture On behalf of Lofts of Stillwater, Inc. . . . September 27, 2002 Lofts of Stillwater 501 North Main Street Stillwater, MN Summary of proposed building plan and General regulations for the CBO district General reaulations reauired proposed status a. Height of Buildings maximum 4 stories 5 stories variance maximum 50 feet 54'.11" variance . b. Minimum Lot Area 10,000 square feet 57,255 square feet conforming c. Setbacks front 15 feet 6 inches variance rear 20 feet 10'.8" variance side 20 feet total for two sides 20 feet at foundation conformina lot coveraae 80 % of lot area 73% conformina d. Landscaping area minimum 20% of lot area 27% conforming landscaped courtyard is additional: 2,846 square feet landscaDed boulevard is additional: 5 814 sauare feet J. Buxell Architecture, Ltd. ~.,.~~~~.~~~.:I ^,'liN:'olFM"'ioI,,,"'IIN~1r;&.5~"J tt>ll):Nt-m~f.'\,lUrUI:;:;:<'~'!'." liMA" 1'l^,"INJN.:.~ ClY.J\R'^'-. T \.""(""-t....IUNnf$ AR(:H:lI-(.IUK.... 1.ANr.s:.~ !\RA.)i:l1.\.1t1RI. Q;,.-;.ll-Il\.S I I-IEll.tf'Y CI:RTIFY THAT itS PLAN, srrClflCAT!i.''/!'", 01\. "'F~T W~ rr..tMIUD Ill' ME' 1.1P. UNDER. MY DIIUCi sumt.VlSJClN AND THAT I AM ^ DULY R.EC'STE'.I;:l1 M~""HITE(,.'" UN..."U THE. Vl.WS tV THE STArt. (Jf M1N~f.SC..n^. b ~ ~ ~ ~ VJ ~ $I ~ t \, t;3fS ~~ !i;w ZZ -Z <(- .~ ~ Irl f-W ~~ 0$ Z..J ......J ~~ ~ . , . 'c . ~-~V:Z~ A~) 4 ~ / 'l_: '-7rb ~ /'.~ ~ ~ ' ~~ ~~. . ~ ~;~~~ ---P __ A>r~ ~ , ~ .~~ J J.BUXELL ^1\.CHITECTU1\.E. LlD \ZJlNOllH5!COJoo"tlmnT....0l :o.aNNE.\."OUS. MIh"NESOTA S5<<n (61~fJ\X(61~ - . C76e ~(o 1~!!f 0tiawater' - 501 NOR.TH MAIN STR.EET STILLWATER., MINNESOTA """"~~~ lAND5CAft~ ( HElWY cD.TlFY 1HA.T THIS PLM4, SPEClflCAnON, Ok IW'OlT W^, l'DAAED BY ME OR. UNDE.R. MY blllEC ~~~~~~~~ ^,'CHlTECT UNCEJ.. 1K. ~WS Of TH1 STATE Of M:NN!SOTA.I ~ .-- &illwakr ~> ,.'~--~) -- h___ --- ---.-.-.--..------,----.-,-.---------.------- .- .--- - ""'-m z- -- - ~iOl~ J , 0 nrl QIl Lniill nn '1\'\ lIf ''''--; \.. ' - ~ 1 'll0 c v ~ [rlJL ,--'- JJi~.[ ~ J El OOai .~. ~ ~llI~D Jrn:n JIll tDlll J 10 [[D ~,naon ~J.~ ITIJ1I1/.r BB~~.' lBBBf []]in)~~ ~ rm _ ~.~~ u ( ---- r m DIlCIl", -' co """ ~ i)~ ...-, 'b [.I JLJ 10 .,. ! ~ ~\ ".1}; _\ ~ Iii!l! --, .-, jJ 6-nf'ijr ro l' CO~:f I BBI/U tl j? I=1i=lBR BB C, Vj ,~~ ID M EJ I) ID~ d ) ~. ~ !Ii ? . ~th" ~ m I ~ 0 .' ,;:; , . I: ' -= m= 1 ~ I UU ILJ, 1\.. _ .. .... iV',,~ ~.. I j J '"' J ~ .ri&~'" . ., - rLlt_m.l. ..,' m.m.m m~~,I-'~~. ."e - 1 Lr'" !..:~.. -1'1-', ~ ~ ,~C~ ~ in Jlr-,.f'2.. :;;;... _ -"..... ..... ..;. - . ~ .=--- ~ - " : ~- ~;;.-'~ '(-:-;.~:' _! -- --=-- - - ~ ::.::--- -. --~-----...~" .il.-:;.1I iJiiIiP-. ~U7Vf.},., . ~--: .. .. ~~-.'~- ~-.. '.- = ~, .- -:---- . - ---:--.-- .- ... 'S:..,-~--.;:.. . :: '. .~. ~ Sheet Index - ~ . -;:::::-=: - TIt1e Sheet ......._............ AiM -=. -y 'to --..'. l--:- ~ ~\\~~ St.\\ 1 ~.,". 4< ~, ,.>-~\\..tt~ 5;;:-:::5 irJJIjJ .~ '" . - on Survey ......................... Site Plan ......................... A1.0 Landscape Plan ............. A1.l 'Grading Plan ................ A1.2 A20 Parking Plan .................. . East Exterior Elevation . A3.0 West Exterior Elevation. A3.l South Exterior ElevatioJ1. A3.2 .......... . \. . Building Section ............ A4.0 l. CITY PARKING ". " . J ~ . t\o if // / ,/ ! <1,/ / f I \ \ \ \ \ \ \ "\ Water E1evatl 675.5 9/211~~ ~ PARKING LOT " , I I I b I S I I I I III I I / NORTH MAIN 5TREET II NOTE: PRELIMINARY FOLZ,FRE 5URVEYDATA LAND5UR~,DUPAY&A5~~DEDeY OF 5nLLWATE~G. LAND PLANNf:tGTES, INC. '" MlNNE50TA " ',. II' o '\ "- "- " 323.o&' t Ii. " .. - a.t> .,q" <II ~q'9 ... ..u" . ..,.. Dolt II' o " ~ / g g u '{f Dol - a.t> n 'I V "" ............ o 10 20 SCALE: 1".20' '- ~ ~ ~ Iii~ ..~ ~ 0 V\.~. .. :a $(~+! t;.. 0; Z...I ~ mE .....".. . Water Elevation 675.5 9/21/02 ." POURl!DCDNaam<PlOClO .......WAU.5. CDNSUI.1' MD<lIECl'__ I>I\S. I'IlDI'EItIYUNI! PlOClOWALl. WllHRAlLlNGONrCP . llUiLllIIlG_(l'lP.) I!OGI!OFFOUNDAtlON WAlL CITY PARKING rRDPl!I<IYUNE I!OGI!OF_ATIllNlWl. _CllHCRlm! lIlDEWAUtI!OGl! __rINl TU PARKING LOT J. BUXELL .AJl.CHmClUR.E, lTD 1:9 NO'-nt SECOND SIUEr. n 01 ~.MINNUOtA~ '..11)3,>>377' FAXt'l~ ~I ! - o 10 20 SCALE: '..20' "\... ~ ., ~ ti ~ ILl 0 ...~ D: en flQf1', H:.fIi$. "1L ~ Iii ILl 57;256: Ult: '100 VJ Z 41_" :;116 ~ Z Z ~ H H C Z 11,.864 ,zr' '/1).10 Z rl ~: ILl 2Jl46 ..06 !l.0 ~ ~ .14,110 .:14- 25.70 0 ~ Z U91 .qr. 6.1 ... ... 106 lIo2 i'l9 ~~ E 3;l596 -~:. '6.93. 8,895 .2/)': :.100 4,734 ;n 53.22 4'61. .J)9,: .~7S _~IlRAW1NG6 __....._NlDIlEl'AU .. " J IllllIDlN<J -(l'lP.) 1lU1UllNG_(l'lP.) PItOPOSEDREfANNGWAU& __rINl_ _OFWAllS(I'IP.) L R!NOVECDNCOE1"E ",l cur INFlU.Wl"l'HQIY&TANO~ H12ant11ocr....(I'IP.) cua CUTwmtNEWCONC.APR.OH ....,. AIGl.....fCH ElOS'l1NGClJa(I'IP.) asmrED~ARAUS.~_ ..~ / . NORTH MAIN STREET 'll n u II '" ......... SITE PLAN r=--== ~ ~ -~~...~ ~ -~~~ .~.. '. -'- ~~..w:- PL.I ~.~ "._ .... .r~~l:p..o ..:::.. -;-",","AFY-"~;:' ~~ ~ ~~ ~~ .::i:t2 ~ I "t' ~,~ "IF" -\;..... ~:K ~~.l! -""'" - --.-- =.....;;;.;;;:.=-'.. ....- '"RC" "J\J v' rT-)I : . ~7 v '-=.~::-.'" '-'-" "'l rrn ./ ==.'=--=..~ " . \ I ~ ____ ~ ...'*'-.,-.. _\:_rvJ.-.II ==== l':'.=:::-." IJ J - -, ....-... .:: :.J -...- - PROf'OSEDFlRSTFLOORELEVATlON_696,50 cor__ )" .. GARAGEFLOORELEVATlON..6&5.50 =:a~_.... ".~."4C. {/~', - ;:l ~~ ~ ~ ~ .~ ~ .~~ =====::--- ~: ~ ~ ==:-_~_.,,_,j; h .................K jiJ:::I ~ I--' GI1Y PARKING -. J -- ~.==.. --.....- ---"..., -- ......~.J ---.... Water Elevation 675.5 9/21/02 - ...--- ~,toI;~ ~.... ...-.......... '1 ~ 'F' ~i l:~ ....~ I; .:(.. .... ~ .~ . 11 ~. ~ I"'I~ t. I ~ ....- ....- ...-- Cv-~~ ==- ~ ...-.....&'aaI) _1 ...- ." oil,,,,,, ...." -lIJIIf-..ul~ W"'\ ~~-- ~ ~................ ('" ---- I __---.,.IlIIlU-., - -...... .............-..... ~~.::_-=.- - ...-- .....----.. - - P'~~hl ..~e =r=.:L. ...- ................--.. CM)lll~U'lI ~ ..---..q................. ....-- -:.=:=;~ ....---~. "'__-.wa~:"...... ~ ,.--~., ~lr~~ I" --- ---~ ............- -- - -- --- ~- 'fJ -- IlAMPDIOMl -- III - I '1' 'IJ ~I. . ",. . . . .j .JI IF1.!.!.I'"I.I.', '1' .1. . . 1\ -: ~ ~~~ I I r At \ ^ V A ./'..... J \~~I __1 I! l==.r l':"___ .... 7 rr I .....=.....J ...-.. I !~...-1! 12 ==--=- , J. BlJXELL Al\.CHITECIU!l.Et Lm l~NCf,.n<<SICONOJrUII'."OI MIlo"NIA."ot.::s,. MJNNrsarA"",l c.1,Um-J773 1A:1.(01.:.tJ31oClO4Q o 10 20 5CALE: ".20' PARKING LOT \... ~ ~ ===---=:.. -............".. ...~ lHo .. ~ D:: en ~-~~ ~:Erl $(~~ c::;:) 0;= Z..I .....1 ~ 5:E --- --- ==..-==-.... Nr.~....."U ==-~.. --CllUl._-....o.c. ~ II LANDSCAPING PLAN NORTH MAIN STREET .tm5 1. ALL PLANTING BEDS TO BE FILLED WITH 4" OF HARDWOOD SHREEDED BARK MULCH Iii " . Water Elevation 675.59/21102 .' .- 1Z'\dZ' CIITOU'MIN _TO_11OII _tILI!(I"tY.) . CI1Y PARKING . NORTH MAIN STREET '~ / 'CI n u II '" { . J.BUXELL All.CHmcruJ\.E, LID t.DNOf,.lN~SIUEr. ftOl MINNEAlCL1 ~'N"dOt'AJ.S401 i'l2lS3t-'"' ;,".1~ ~ ~~ i.J o 10 20 SCALE: 1".20' PARKING LOT '- ~ ~ ti~ ""0 ..~ a: en ~ ....... V\ en z J Z Z ~;~ $I:c ffi ~~ ~~ 9'4..1 e g5 ......,.. GRADING PLAN . .--- ( -- CITY PARKING '. J -, " II - I NORTH MAIN STREET II Water E1evatl 675.5 9/211~~ ... ~ II 16~ ~.~ II ~ .. " .. .. i .. 52lI.o&' '" PARKING LOT 159 89 m2 J.BUXELL ~mcrllil.E LTO ~~-==.#101 .."."I'....x(lIt~ OlEN!11leMM I'VoNNINC 1.......n<CM!~ I HEUBY CEll GMPHIa ~T SPEC:I~-= THIS O~ UN~~I'RU.' ~ ~VISION ~ C AI. DULY Il.E OF~.:i~ 0 .... I\.r o 10 20 SCALE: 1".20' \... ~ ~ ~ tii! ,~ ~ 0 ~ ...10 J (l)Z ~, $/% m ~t- 0111( Z! ~ 51 E ......,.. PARKING PLAN . "' -- . ." -~ EAST ELEVATION A3.0 SCALE 3/32" .. , '-Oil . J.BUXELL MCHITEcruRE, LTD 12f NOll.Tri SECON'D STMlT. "01 ~ MiNHUOT.\U401 \f1m>>3773 '1lX(61~ @: NORTH. \-. ~ !;:S til! wO ..~ a:: U) ~ Inw VJ z I ~ ~;: $(~ ~ ffi li~ ~~ ........ ~ 5l~ -- EAST ELEVATION ... '00' _ _m______mm_nnSZ L._______..li......_____.j " Q) WEST ELEVATION A3.l SCALE 3/32" = 1'-0" J,BUXELL AI\.CHrrECTUl\.E, LTD U'NOk1H~Dm.m..,01i MINNF.NaJS. MlNNESCR'A SS401 i61~' FAX{61J:l:3:Je.ooeu ~NORTH \- ~ ~ ti~ ILl 0 ...~ - a: en ~ ti~ J Z Z ~i~ $I:z: ffi ~!c ~~ ... ~ ....... C 5l t; WEST ELEVATION DAlt:. _._ _,__. _. .___. . .2001 n.OJECT e,____.___ __ 1005.00 OESICN: ,.._ ...._._ 000000.00 DI.AWN:. n".' ...__ ..0000.00 ~. . . '. '0 J. BUXELL MCHlTECIURE. LID t1lNOklHS&:ONDRJ.DT..,01 MlNNL\I'tt1S. MlNNt!OTA.J&4Ot \"I~'FA'lC!61~ ," ~ NORlH . PR!-FlNWETAL~ /HGS \- ~ ~ ~ ti~ ~ 11.10 ..~ ~ UJ ~ Iii~ J z z ~ =2z ~~)~: ~~ ~~ ...... ~g~ _mu__-lF ~ SOUTH ELEVATION A3.2 . " SOUTH ELEVATION SCALE 3/32" = 1 '-0" 00\11:_.___.. .. ...._. . .2001 llOIICl'''_..___ UlO$.oo DFSlCN:."._......_..oooo.oo DIAWN:..____ 0000.00 TOP OF FlOOD WALL. 93.5-000.--. EXIST. GRADE IN R.R. . 85.5 _no.. , , I: ,... UNITS UNITS LOUNGE PARKING GARAGE GARAGE ELE. . 82.5 _"000' . , LOWEST GARAGE ELL - 8Z.5 <. '. TYPICAL SECTION COMMUNfTY ROOM ATRIUM SPACE --..... -- . -- - UNITS UNITS L088Y STAlRWEU.ACCESS 10 ROOF 0' I ! I I ~ S; ~~ ~ ~ PARKING GARAGE Ii ~ lei ... ~; ~ en SCALE 3/32" = 1'-0" - , , , . J.BUXELL MCHlTECTUll..E: LTD tDNOJ.THSECOh"'DS':'lm',110t MINNEAI'Cl.OS.MIN~A5U)t (tl~fAXI6t~ ~NOm '- ~ ~ ...~ tHo ClI:{ft tii~ ..~ VJ ~:Ecl $I:z: au ~~ o~ z... ....... ~ ~E ........ BUILDING SeCTION DA1I: 9.27.1001 l'M)JECI'It 100'.00 =;~~=:~.~---- gggg~ / . : :' SITE VIEW TO THE EAST i, . k~~!rk INKatDI srs..1.):-'C'=._101 Ml~."" 1l';. 1I.I1"f\.F:t lV' 554l.11 ic:'12~~7J3 fAX(('t12'3:''tl\X)4() URMN n.....NNING OI'EI'N'^,-r: COl\t'l.lUNlTI[S .....R~ "HfTE-. -nIRE LANDSCAI'E ML1[R.~ I HERESY CERTIFY THAT THIS Pl^N, SPECIFIC^TION, Oil. REl'OR T W /1$ PREPMID BY ME OR UNDER MY DIRECT SUPEl\.VISION ^NO TriJ\T I ~ ^ DULY RECISTERED MLrlITOcr UNDER. THE ~WS Of THE ST^TE <-"IF IIoUNNESOT^. o 20 40 SCALE: 1"=40' \- ~ ~ ~ ~ VJ ~ $I ~ f5 t;;s ~O G:;Kl ~ ~. <- ~~ I~ ~u.J ~~ Z~ .....-1 0- IJ')G:; '" O{. t I .t , l I ,. I", ,. I . I r.~'> l I.. . 1 , I' I i I I r i. .1 t I I ! I- ... ~. '1- t" .:.' ; ..,,~. r TO THE SOUTH WEST -;-. ..;.~.- lTOTHE NOR.TH WEST T. BUXELL I\RCHlTELlUR.E, lID INN(.~n 15U.,-~[\sr=-;.'101 MINNf....'\'lIS. MIN~f.'Or.' .<5401 1(o121~377.1 F.'\)(((o121:;:-c"\."I.'l4O .. , URMN I'U\N"'NC 0l'EN5l' ^CE COMMUNIllES ..'RCHITE\. I1.IIU. LANt:l5C^I'E ARI..~Ifi!:,-1URE a-....'liIL-S I HEREBY ~TlfY 11".'7 THIS PLhN. SPECIFIChTlON, OR REIOI\.T W~ PREPMEO 3Y ME OR UNDER MY DIRECT SUPElWISION hND ~T I ~ h DULY RECISTERED ML"HITECT UNDEII. Tt-:E ~WS Of THE SThTE Of MIN:-.E..<oTh. .. REC. NO. " , , r, ,,, , ~ .. . . , . . . & ~ 02040 SCALE: 1"=40' '- ~ ~ ~. ...~ ~ VJ .~ $I tw~ ~O t;tn ZZ -Z <- ~L L .. IeG 1-LL1 6~ Z~ ...-:....J . ." .. . . Flood Plain Ordinance Chapter 31 Zoning Code Subdivision 22 . Change Subdivision 22 (8)(d)(2) to: 2. Basement standards are as follows: i. Residential basement construction shall not be allowed below the regulatory flood protection elevation, except as authorized in Subdivision 22, (8)( d)(7) ii. Nonresidential basements may be allowed below there regulatory flood protection elevation, provided the basement is structure flood proofed in accordance with Subdivision 22 (8) (d) (3) and (7). Add to Subdivision 22 (8)(d)(7): . 7. When the Federal Emergency Management Agency has issued a Letter of Map Revision Fill for vacant parcels of land elevated by fill to the 100-year flood elevation, the area elevated by fill remains subject to the provisions of this Ordinance. A structure may be placed on the area elevated by fill with the lowest floor below the Regulatory Flood Protection Elevation provided the structure meets the provisions of (a) below a. No floor level or portion of a structure that is below the Regulatory Flood Protection Eleviltion shall be used as habitable space or for storage of any property, materials, or equipment that might constitute a safety hazard when contacted by flood waters. Habitable space (room) shall be defined as any space in a structure used for living, sleeping, eating, or cooking.' Bathrooms, toilet compartments, closets, halls, storage rooms, laundry or utility space, and similar areas, are not considered habitable space. -- b. For residential and non residential structures the basement floor below the Regulatory Flood Protection Elevation, provided: i. The top of the immediate floor above any residential basement area shall be placed at or above the Regulatory Flood Protection Elevation, and ii. Any area of the structure placed below the Regulatory Flood Protection Elevation shall meet the "Reasonably Safe From Flooding" standards in the Federal Emergency Management Agency's (FEMA) publication entitled "Ensuring that Structures Built on. Fill In or New Special Flood Hazard Areas Are Reasonably Safe From Flooding" technical bulletin 10-01 a copy of which is hereby adopted by reference and made a part of this Ordinance. In accordance with the provisions of this Ordinance, and specifically Subdivision 22(14)(f) of this Ordinance, the applicant shall submit documentation that the structure is designed and built in accordance with either the "Simplified Approach" or "Engineered Basement Option" found in the above-cited FEMA publication. ,~~ . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director November 7,2002 Boutwell South Area Plan ~ The City Council held a public hearing on the Boutwell South Area Plan on September 17, 2002. As a result of the meeting, concerns for the traffic impact on Deerpath and other local streets were expressed. The plan and traffic concerns were referred back to the Planning Commission for additional consideration particularly the Deerpath traffic impact issue. The Planning Commission reviewed the plan and considered Deerpath traffic at their meeting of October 17, 2002 (staffreport and background Deerpath traffic information attached). After discussing the South Boutwell road system and traffic impacts on Deerpath and otherlocal streets, they suggested that a specific traffic study for the broader Deerpath, Boutwell south expansion area be prepared to better understand traffic conditions and future development traffic impacts and possible improvement/changes to the existing or proposed road system. Attached to this report is a summary scope of services for such a study. Because county roads area key to the study, Washington County maybe interested in participating and assisting with study funding. A draft description of traffic study scope is attached. The costs ofthe study is $15,000 - $25,000. Alternatively, if the Council feels adequate information is available to proceed with consideration of the Boutwell South Area Plan, the plan can be scheduled for the December 3, 2002 council meeting. Other council ideas on the traffic situation on Deerpath and Brick can be considered at meeting time. Recommendation: Direction regarding Planning Commission recommendation for Boutwelll Deerpath traffic study and scheduling of South of Boutwell Area Plan. Enclosure: Planning Commission staff report of1 0-1 0-02. . . . ~.CONSULTING G RO UP, IN c. Transportation + Civil ~ Structural .. Environm~ntal ~ Planning + Traffic.. Landscape Architecture.. Parking P02420 November 7, 2002 Mr. Steve Russell Community Development Director CITY OFS1TI..LW A TBR 216 North 4th Street Stillwater, Minnesota 55082 Dear Mr. Russell; SUBJECT: PRELIMINARY DRAFT PROPOSAIlSCOPE OF SERVICES FOR A BOUTWELL AREA TRANSPORTATION STIJDY Based on your request, we are pleased to submit this proposal for professional traffic engineering service~ in connection with the subject study area in Stillwater, Minnesota. . In order to provide a comprehensive and effective analysis for this project; and to address the traffic issues identified we see the need to complete the following work tasks: 1. Discuss with City staff specific study area traffic impact issues to include: . Study area development-generated "through" traffic impacts on the following study area key roadways: o Northland Avenue o MaryKnollDrive o Dear Path o . Brick Street . Future study area roadway connections that may mitigate .the "through" traffic impacts on the affected residential neighborhood streets . ,Future study area new development street patterns that may mitigate the "through" traffic impacts on the affected residential neighborhood streets . Identify an appropriate study area collector street system that may reduce the "through" traffic on the affected residential neighborhood streets . Other actions such as; development phasing plans to .concur with the improvement of the roadway system, traffic management strategies and traffic calming measures that may mitigate the "through" traffic.impacts on the affected residential neighborhood streets One Carlson Parkway North, Suite 150, Minneapolis, MN 55447-4443 Telephone (763) 475-0010 + Fax (763) 475-2429 + http://www.srfconsulting.com An Equal Opportunity Employer Mr. Steve Russell - 2- November 7, 2002 " 2. Estimate the trips that will be generated for weekday a.m. and p.m. peak. hours and on a daily basis by the study area new development land use plans. 3. Estimate the directional trip distribution for trips between the subject study area and the sub-area and regional roadway system. 4. Complete an assignment of the study area-generated trips to the existing and future study roadway system and background traffic levels and develop weekday traffic volumes for the agreed upon forecast horizons. . 5. Based on the study area-generated plus background traffic forecasts, analyze the capacity and functional character of the study area key roadways to accommodate traffic from the new study area land uses for the agreed upon forecast horizons. 6. Prepare a draft report describing the results of the traffic analysis, identified traffic impacts, mitigating actions and recommended traffic control and roadway system improvements and design guidelines. 7. Prepare for and attend up to three Planning Commission meetings and upto one City Council meeting to. discuss traffic study process, issues, analysis, findings, and recommendations. It is assumed that the City would organize these meetings and that SRF would assist in facilitating and presenting materials. In addition, we would attend up to four Project Management Team meetings to review the preliminary information and make appropriate revisions. . BUDGET We estimate that the cost to perform these services would range from $15,000 to a maximum of $25,000. SRF would prepare a detailed proposal for the City with an estimated dollar amount within the next week. We are prepared to proceed with this study at your direction and estimate completion of the draft traffic study report within a mutually agreed upon time schedule after receiving your authorization to proceed. BASIS OF PAYMENT We propose to be reimbursed fOf our services on an hourly basis for actual time expended Other direct project expenses, such as printing, supplies, reproduction, etc. would be reimbursed at cost, and mileage would be reimbursed at the current allowable IRS-rate for business miles. I Invoices are submitted on a monthly basis for work performed during the previous month. Payment is due within 30 days. . . Memo To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director Ii-- October 10, 2002 Boutwell South Area Plan Referal The City Council heard Boutwell South Area Plan at their meeting of September 17th. They discussed the plan and were concerned about the Neal extension and lack of consensus on the location of the street and the impact of additional traffic in the Phase II expansion area and Boutwell South Area on Deerpath. This item has been scheduled for Planning Commission consideration to take another look at those two areas. Attached to this staff report is copies of previously prepared studies, memos and meeting notes on the Deerpath cut through issue. Most recently in an attempt to deal with the cut through issue, left turns off CR 5 were prohibited. This resulted in an increase in left turns and traffic on Brick Street. This traffic management improvement was not very expensive and seemed to work. After the pilot project was completed, it was decided to discontinue it because . of Brick Street traffic impact. Other traffic management options have been studies. Planning Commission Review For this meeting October 14,2002, the Planning Commission is asked to consider the situation anew and consider various possible methods to reduce cut through traffic on Deerpath. Old and new options can be considered. At your November .lIJ-J 2002 meeting, this item will be scheduled for a concluding discussion. Besides the file, I have attached the traffic information provided for the Boutwell South Area Plan. Recommendation: Discussion of Neal A venue connection location and Deerpath cut through situation. Attachments: Deepath file, Boutwell South Traffic Report . -f I , /-7.JJtltJ MEMO . To: From: Subject: Date: Klayton Eckles, City Engineer Steve Russell, Community DevelopmentDirector (l-- Deerpath Project June 1, 2000 The issue of traffic on Deerpath was identified in the Comprehensive Plan, 1994-1995, and has been the subject of several Council and neighborhood meetings since that date. Last year the Deerpath Pilot Project was instituted. The East Olive Street left turn prohibition resulted in a more even distribution oftraffic between Deerpath and Brick Street. Brick Street is wider, shorter and has fewer driveways than Deerpath. With the development of the Phase II development area (located between Boutwell and McKusick Road), additional trips from that area will use Deerpath or Brick to get from County Road 5 and the Market Place Commercial Center. The increased traffic on Brick and Deerpath will be reduced when the extension of Curve Crest to 62nd Street North and County 15 is completed. From what has been discussed with the Brick and Deerpath neighborhood to date and the various alternatives to deal with neighborhood traffic, it appears the left turn diversions project appears to . be the best economic solution to the problem. . . " Memorandum w""~~:':;',n*:nr,';;!':",::,,~,,.:",O:::::'2:'!>1,W:'~,_o;::_--:: ,~::-:o:::",,:o;'S.:~'-:$',~;;.;:r,::z~m;c:';; To: From: Date: Subject: Mayor and City Council Klayton Eckles, City Engineer Jle-~ 06/02/00 Deerpath Traffic Study DISCUSSION: Since about 1994 the City has reviewing various options for dealing with increasing traffic volumes on Deerpath. Glen VanWormer a traffic engineer from SEH prepared a traffic study of this area and staffhas reviewed and presented a number of different options. Option that have been discussed to date include: . · Addition of speed bumps or speed humps · Addition of stop sign controls · Designation as a one-way street · Addition of bottlenecks or bump outs · Diverters or rights in, right out controls · Construction of new streets to provide an alternative route The only option to date that has shown viability based on safety and effectiveness at a reasonable cost was the option of construction of a diverter. Over the summer of 1999, a traffic study was done where traffic volumes were measured before and after an experimental right in, right-out control was placed at Deerpath and Olive. This experimental device prohibited left turns from Olive onto Deerpath and from Deerpath onto Olive. The change in traffic volumes is shown on the attached maps. The results ofthese traffic studies are as follows: 1. There was little or no discernible change in overall number of accidents in the study area. 2. Traffic on Deerpath reduced by 1,100 vehicles per day. 3. Traffic on Brick Street increased approximately 1,000 per day. 4. Approximately another 100 vehicles per day found alternative routes which might include Maryknoll, Grove Street, Owens Street or some other route. . June 2, 2000 5. Almost all of the additional traffic on Brick Street was in the northbound direction and highly concentrated during the afternoon/evening rush hour. Deerpath showed little change during the morning rush hour, but a significant decrease in the traffic volumes in the afternoon/evening rush hour. . 6. The results of the temporary traffic diverter study were presented to the Deerpath and Brick Street neighborhood on May 3. At this meeting two groups presented, one for the Deerpath diverter and one against it. Each ofthese positions are presented as follows: Ar~ument in Favor of Diverter on Deerpath and Olive Essentially, everyone living on Deerpath was in favor of this concept (see attached petition). Many of these residents have lived on Deerpath for a number of years and have seen the traffic increase dramatically as development has taken place in the Oak Glen and Eagle Ridge area. They made the following points: 1. Deerpath was not designed to be a collector street. At the time the plat was reviewed there was even discussion at the City level of making this a cul-de-sac. Brick Street originally was the cut through road and has benefited from the addition ofDeerpath. ' Deerpath has 23 homes adjacent to the street whereas Brick Street has only five. The location of Brick Street is much better for traffic turning off Olive to go northbound. Deerpath is located right on the curve of Olive Street. The addition of the diverter spreads the traffic out, creates a relatively low volume lane on each street, which creates a safer area for pedestrians, bicyclists, and parked vehicles. . 2. 3. 4. 5. Ar~ument A~ainst the Diverter on Deerpath and Olive A significant number of people have shown their opposition to the proposed diverter. In addition to people living on Brick Street, people on MalyknoIl and Deerpath Court, Ramsey and Grove Streets have voiced their concern. We received a . petition of approximately 200 signatures opposed to the diverter (see attached petition). The pertinent arguments raised by this group are as follows: 1. This alternative moves traffic from one neighborhood to other neighborhoods that did not have cut-through traffic. It does not solve the problem, just moves the problem. . June 2, 2000 2. People that bought homes on Deerpath did so with the knowledge that Deerpath was a through street and therefore, the prices and values of the homes in the area should reflect the traffic volumes and any negative impacts. The diverter would create a longer route for the people on Deerpath Court. . 3. The cost of implementing the diverter option is estimated to be $10,000. Note that this cost does not include other expenses, which the City has incurred to date, including traffic studies perfonned by outside consultants and other engineering and study costs. Currently, the City does not have a fonnal written policy regarding traffic calming device financing. Staffhas done research and discussed this with other communities. What we have found is that in other communities the neighborhoods participate in the cost of these types of improvements. This is especially true in cases where there is a clear benefit to one particular neighborhood. In this case, there is no compelling public safety or overriding City issue concerning the traffic volumes on Deerpath but there would be a clear benefit to the neighborhood. It is proposed that this improvement could be assessed against the properties bordering Deerpath. This would result in an assessment against the 23 properties of $500 or less, which could be assessed over a 3-5 year period. . This solution appears to be technically and financially feasible and the most cost effective to reducing cut-through traffic on Deerpath. The attached letter from the Community Development Director also suggests that this is the best economic solution to this problem. Given there is significant opposition to this project from other neighborhoods and the project clearly benefits the Deerpath neighborhood, it does not seem appropriate to proceed on this project unless the Deerpath neighborhood supports the project and agrees to finance the improvements. A possible approach might require that the Deerpath residents obtain a petition of 60% of the residents on the street that includes waivers on an assessment appeal. This way Council could proceed with the project knowing that the majority of the neighborhood supports the project and would not protest the assessments. The one alternative to the diverter, which Council may wish to consider, is the option of doing nothing at this time. Future road reconstruction projects or development/redevelopment projects in the area could yield pennanent long-tenn solutions, however these options are not feasible at the present time. RECOMMENDATION: Staffhas the following observations and recommendations. The construction of a diverter/traffic control device at Deerpath and Olive is technically and financially feasible and currently the most cost-effective solution to reducing cut-through traffic on Deerpath. . 3 June 2,2000 · Staff recommends that if Council moves fOlWard with the project that all costs associated with construction of the diverter be assessed against properties abutting . . Deerpath. · Staff recommends that Council only proceed with the project if a cIearmajority ofthe property owners on Deerpathsign a petition and waiver their right of appeal to an assessment. · Staff recommends that Council accept this feasibility report and direct staff to work with the neighborhood to develop an acceptable petition and waiver and await the decision of the neighborhood. If the neighborhood elects to proceed with the project, Council would then order a combined feasibility and assessment hearing at a future date. · If Council elects to proceed with the Deerpath diverter project, Council may direct . staff to explore medium and long term solutions to reducing cut-through traffic on Deerpath and Brick Street in the future or minimize cut-through traffic impacts. ACTION REQUIRED: Council should receive the feasibility report by adopting Resolution No. _, RESOLUTION RECEIVING REPORT ON DEERPATH TRAFFIC DIVERTER IMPROVEMENT (PROJECT 9608D) and Council should also provide direction on the other staff recommendations. . . . . . RESOLUTION RECEIVING REPORT ON DEERPATH . TRAFFIC DIVERTER PROJECT (pROJECT 960SD) WHEREAS, pursuant to Council directive at the December 7, 1999, a traffic study andreport has been prepared by the City Engineer with reference to the DeerpathTraffic Diverter. \VHEREAS, the report provides information regarding whether the proposed proj ect is necessary, cost-effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL\V ATER, MINNESOTA: 1. The council accepts the feasibility report relating to the Deerpath Traffic Diverter. Adopted by the City Council of the City of StiUwater this 6th day of June, 2000. Mayor ATTEST: City Clerk ~"'-'-'--'------'------'-__.'''_''__ ..___._..._._._._h......_....__ ...___~__.._ __'_' _. .__. ....... -'---'- - ---- --- ....-..~_.... . .-.. -.,.. -.. ..-............... . ----.-,.......--.-.--...___.,.. -____.__.__.........~._._._n._.._._ _......___._.._.___~_._._______._.__._~ __.__ -. _._.._._._.-._--_.-._.~.~_.__.-._----_._- --_.~_._-_._---_._... ~l DEERPATH AREA TRAFFIC \, \\ (. / ,)/ \ '\ '~:j......; f'" . l:.;/i!Jt./ ./ r~\'/")/ ~.~~:.~,~_.~:'. i. \ > :.;,~j ~ N W~E I s ..............H...k/ I -- ... / j ( ~'. .....-.....-...-... i; ,J.; 12 WEST / ", .... //..., .,. .............. ~~ -, . ~'''....l :;">!, --'r):S~:'},~:~;::/: . I,'...".'"!,:....,...':!_ ..cV:". ,,/ ,.: . ::' j ,:\."'~:... ...!,'J.l /' ./' ..),..".. '. .,.~ / ; ,~') .' I,l n 11:' j, ...., i , ;ji " '7250.. '.:l. ,'~ ' ....".-.....-... ... r"~'} ,,;'; ::. 't ; ""'ii i(' Ii.~ hCllt'. . . ,. ',_1, uJ : i, ,"~ w ' '"N' 0:: AlIi-, ,..,'.. .. . I- ~~,;:~ (J)' I T' .'".;;,'ti I CSAH 5 ,:.i ,,:.'j Cllyof ~ Engin/!erillg /J/!partm/!nt ~ 1234 - PRIOR TO DlVERTER ItS 4- DlVERTER TEST PERIOD 300 I. o . 300 Feet 1 .'i' ftlU\..."Y.....,1IIftMn DEERPATH TRAFFIC DIVERTER "'NO I NlIlU.l Gill, I I I I I i I N A "" W~E S POWER POLE TO BE RELOCATED \, .... CATCH BASIN TO BE RELOCATED / \'" CIty of ~at~~ f:nglneerlng Department ~ PROJECT No. 80060 10 '--- " o 10 Feet ________ _J MEMO '-/-17 To: From: Subject: Date: . Mayor and City Council Steve Russell, Community Development Director V Deerpath Area Traffic Situation April 30, 1999 As part of the on-going discussion of traffic on Deerpath, a meeting was held with the neighborhood March 4, 1999 (agenda and sign up list attached). Neighbors attending the meeting were from Deerpath, Brick Street, Olive Street and Maryknoll. Staff in attendance included Klayton Eckles, Larry Dauffenbach, Joe Lux and Steve Russell. Councilman Cummings was also present. . . After discussing the traffic situation and the art and science oftraffic management, the consensus of the group was to document existing traffic conditions on Deerpath and in the neighborhood (see attached traffic count map) then install a temporary turn restrictor on the comer ofDeerpath and Olive Street (see concept design) for the summer. At the end of the summer recount Deerpath and area street traffic and evaluate the benefit of the temporary improvement to detennine benefits and possible pennanent construction. In the fall, staffwill return back to the Council with an evaluation oftemporary turn restrictor. . Staff proposed this temporary turn restrictor as a pilot proj ect to see if a permanent restrictor should be constructed. This pilot project raises the issue of City policy regarding neighborhood traffic diversion and how diversions will be paid for, City or benefiting neighborhood. The intent of staff is to research other City neighborhood traffic diversion policies and to present to the Council this fall with the results of the pilot and a neighborhood draft traffic diversion policy. It is estimated the cost of the pilot project is $2,000 ~ $4,000. . . Recommendation: Direct staff to have the temporary traffic diversion installed at the comer of Olive Street and Deerpath to be paid for by the City and that staffbe directed to evaluate the impact of the diversion and to report back to Council with a project evaluation and draft neighborhood traffic diversion policy Fall 1999. Attachments. . -..... --::.=====:"'::=:'::======-=========..:.:.::.:::::====-,,::,:,:,====:======::::,:,::,,:,:,:,:===::,::,:,,:,:::==::--.,-,.--,----. . . . 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Page built with 26 Oatabase queries Pllgc lmnqc Size: 137.0 KB (approximate) nh,,',.......-.~... ...n"..."'..." ,..( ""t"'I f 1...1..,...... r-. ...."... r ....1,.".;. ,.1 (......",...., - - Il- yy MEMORANDUM . TO: Mayor and Council FR: City Coordinator RE: hangeto DA: November 6, 1998 Discussion: Accompanying this memo is a petition the City Council has received from residents in . the Deerpath neighborhood. The residents are requesting that the city consider establishing a "no left turn" from Olive to Deerpath to relieve some ofthetniffic congestion on Deerpath. . The traffic situation on Deerpath has been discussed several times in the past. The no left turn situation maybe a temporary solution to the traffic problems on Deerpath. However, to do so would also probably have some impact on other streets (e.g., Brick Street). Therefore, Council should direct staff to study this request and make areport and recommendation to the Council. As part of the study and report'development, staffwould propose to hold neighborhood meetings to identify the issues and t9 determine the impacts the traffic change would have on other streets/neighborhoods. Recommendation: Council direct staff to prepare a report and recommendation regarding the request to . establish no left turn on Olive at Deerpath. 4/~ . e e .~ October 31, 1998 Stillwater City Council Stillwater, MN 55082 . Dear Mayor and Council Members: The residents ofDeerpath are requesting that the City provide a "No Left Turn" sign from the southwest approach to Deerpath, to reduce the amount of cut-through traffic and to make the intersection safer, while waiting for the possibility of dead-ending the street at its south end. ------------------------ Over recent years, with additional housing to the northwest and with the completion of the Stillwater Market Place and the Stillwater High School, traffic has increased to an unbearable and unsafe level on Deerpath. Continued development to the northwest and around the Hwy 36/Hwy 5 intersection will continue to increase the problem Many of the residents attended a City Council meeting when sidewalks were proposed as a solution to traffic problems on Deerpath and Eagle Ridge. Deerpath residents counter-proposed a cul-de-sac solution that we felt was a reasonable solution to the problem The Council stated they would review this proposal. In discussions with the City Development Coordinator (Steve Russell), and the City Engineer ( Clayton Eccles), we were told that nothing significant could be done to Deerpath until the City . adopted a Comprehensive Plan, hopefully addressing "cut-through" traffic issues all around the city. We believe that this Comprehensive Plan has been adopted as a guideline for the City, and would appreciate the cul-de-sac proposal be re-opened. While waiting for the cul-de-sac issue to be resolved, we would appreciate consideration of a ''No Left Turn" sign being placed at the southwest approach to Deerpath.. This option is being presented after discussions with the City Engineer, and after review of a "Neighborhood Traffic Control" (Traffic Calming) booklet provided to us by the City Engineer. (See attached Introduction and Tool Box from the booklet.) . .r . . . - e' At the previous City Council Meeting, the following reasons were given for the Deerpath traffic review: Deerpath is not suited to high traffic because: · Deerpath is narrow, with vehicles often parking on both sides of the road · Deerpath is long and winely, having an "S" shape with 2 blind comers · Deerpath has a downhill portion, encouraging faster speeds · There are 23liouses with driveways directly accessing Deerpath, plus Deerpath Court, With its additional 9 houses · Houses are situated on both sides ofDeerpath · The entrance to Deerpath from the south is immediately following a blind downl1ill comer Closing the south end ofDeerpath would divert traffic to Brick, however Brick Street would be better suited to higher traffic because: · Brick is presently 6 feet wider than Deerpath · Brick Street is shorter and straighter than Deerpath · There are only 5 houses with driveways onto Brick · Houses are situated only on 1 side of Brick · The entrance to Brick is not immediately next to a blind downhill comer Providing a ''No Left Turn" sign and "Double Yellow Lines" around the comer on Olive. will, w_ believe, dramatically reduce traffic hindrances along Deerpath, and sharethe responsibility fot the cut-through more equitably. Such a resolution would provide the following benefits: . Safer Comer - There have been several rear-end accidents suffered by people waiting to make a left turn into Deerpathfrom Olive. The street sign andpowerpple have many scars from wayward cars taking the comer too fast, particularly in winter! Better Traffic Distnoution -. The OlivelBrickIMyrtlelDeerpath block would become more like a large traffic island. Traffic travelling from the northwest to the south would use Deerpath as it presently does. Traffic from the south to the northwest would use Brick. Traffic from the northeast travelling south would take its current preferred route from the comer of Myrtle and Owens, along Owens to Olive, then west and south on Olive; It is anticipated that there would be no increased traffic traveling west on Myrtle to create a similar problem to that at the comer of Myrtle and Brick as presently exists at Olive and Deerpath comer. . T"i.... '" .r .... MEMORANDUM /O-lf ~ . CITY OF STILLWATER DATE: October 13, 1995 TO: Mayor and Council FROM: KIayton Eckles, City Engineer J-(t:-V- SUBJECT: Concept Design for Myrtle Street/Co. Rd. 5 Alternative Connection DISCUSSION Attached is a drawing showing a concept for a possible new connection between Myrtle Street and County Road 5. The criteria used for designing this street included a 30 mph design, a safe intersection on Myrtle Street and an intersection at County Road 5 that is not in the curve. Also, the design attempts to minimize the number of homes fronting on the new street. Note that there are a number of possible adjustments that could be m.ade, but each adjustment has advantages. and disadvantages. This design has safety as a prime criteria. . The cost of this alternative is quite high. There are approximately 13 lots with homes that would have to be acquired via adverse possession. The cost from these acquisitions, along with other right-of-way acquisitions, would amount to approximately 3.9 million dollars. The cost of the road way construction is estimated at approximately $800,000 and an additional $100,000 would be required for retaining wall construction, therefore the total ballpark cost for constructing is around 4.8 million dollars. Although this connection would be a great benefit to the city, the cost and consequences of making it, after all of the surrounding land has developed, would make it quite difficult to achieve. RECOMMENDATION Staff has no recommendation. This memo is simply for council's information. . . . . 3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, SI PAUL; MN55110 612490-2000 800 325-2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPORT A nON October 12, 1995 RE: Stillwater, Minnesota Deer Path Study SEH No. A-STILL9505.00 Honorable Mayor and City Council City of Stillwater 216 North 4th Street Stillwater, MN 55082 7\ Dear Mayor and City Council Members: A considerable amount of information was presented to the Council and to the general public at the October 3, 4:30 p.m. Council meeting. Summarizing the information, there is no alternate route to Deer Path that does not have some problems. There are also no effective methods of containing or reducing the traffic volumes that now exist on Deer Path. Alternates to Deer Path which were studied included Manning Avenue, Northland Boulevard, MaryI<noll Drive, an 'extension of Bayberry Street to Olive Street, Brick Street' and the Owen Street-Greeley Street combmation. Various methods of controlling traffic which were studied included signing and one-way streets. It appears that the best potential solution to reduce traffic volumes on Deer Path is to close Deer Path and allow cut-through traffic to gravitate backto Brick Street. The Brick Street intersections with County Road 12 and with Olive Street are in a better location than comparable intersections for Deer Path. There are fewer homes (5 versus 22) on Brick Street than on Deer Path. The major concerns inclosing Deer Path are in the development of an acceptable cul-de-~ac turnaround and the additional traffic which would be placed on Brick Street. ' At the Council meeting, it appeared two courses of action needed to be taken. The Bayberry Court extension needed to be studied for potential alignment and preliminary cost estimates,. This is being done in a separate study. The City engineer has already done some field work regarding grades and construction concerns, ' , The other course of action from the Council was to study the potential closing of Deer Path; , With the dosing of Deer Path, virtually all of the existing Deer Path traffic will use Brick Street. This includes about one-third of the 300 trips per day from the Deer Path residents and virtually all the cut-through traffic. Some of the cut-through traffic may choose to use either Northland Boulevard or Maryknoll Drive. We also anticipate that some of the past cut..,through traffic coming from the townships are already utilizing Manning Avenue since the installation of the traffic;: signal at Manning A venue and Highway 36. In addition, the installation of traffic signals on County Road 5 at Croixwood Boulevard, Orleans Street and Curve Crest l30ulevard have decreased the time savings associated with the trip from the townships to the Highway 36 commercial area using Deer Path. SHORT ELLIOTT HENDRICKSON ING. MINNEAPOLIS. MN sr CLOUD. MN CHIPPEWA FALLS, WI MADISON. WI LAKE COUNTY, IN EQUAL OPPORTUNITY EMPLOYER Honorable Mayor and City Council October 12, 1995 Page 3 . If the Council agrees with this proposal, a letter should be sent to the Deer Path, Deer Path Court and Brick Street residents advising them of the temporary closure and trial period. It should clearly be stated that this is a special case involving cut-through traffic so that other areas with a different situation do not also request trial closings of their streets. It may be beneficial to also carefully write an article for the City newsletter summarizing the study and indicating that it is a temporary closing which could become permanent. Additional information in the local newspapers may also be needed. Sincerely, Short Elliott Hendrickson Inc. ~~~ Glen Van Wormer Manager, Transportation Department ~~ Richard E. Moore, P.E. tlo c: Klayton Eckles, City Engineer Don Beberg, Police Chief George Ness, Fire Chief Dave Junker, Public Works Superintendent . . . . . ,,' f1 f Bonestroo '~ Rosene ri Anderlil< & 1 ~, Associates Engineers & Architects Bonestroo, Rosene, Anderllk and Associates, Inc. Is an AffIrmative ActJonlEqual Opportunity Employer and Employee Owned Principals: Otto G, Bonestroo. P.E. . Marvin L Sorvala, P.E. . Glenn R. Cook, P.E. . Robert G. SChunic;ht, P .E. . Jerry A. Bourdon. P .E. Senior Consultants: Robert W. Rosene, P.E. . Joseph C. Anderlik, p.e. . Ric;t-.ard E. Tumer, P.E.. Susan M. Eberlin, C.PA Assoclale Principals: Keith A. Gordon, P.E. . Robert R. Pfefferle, P.E. . Richard W. Foster, P.E. . David O. Loskola. P.E. . Mark A. Hanson, P.E. . Michael T. Raulmann, P.E. . Ted K. Field, P.E. . Kenneth P. Anderson, p.e. . Mark R. Rolfs, P.E. . David A. BoneslrOo. M.BA . Sidney P. Williamson, P.E., LS. . Agnes M. Ring, M.BA . Allan Rick Schmidt, P.E.. Thomas W. Peterson, P.E. . James R. Maland, P.E. . Miles B. Jensen, P.E. . L Phillip Gravel III, P.E.. Daniel J. Edgerton, P.E. .Ismael Martinez, P.E. . Thomas A. Syfko, P.E. . Sheldon J. Johnson. Dale A. Grove, P.E.. Thomas A. ROushar, P.E. .'Robert J. Devery. P.E. . ' ,', Offices: Sl Paul, Sl, Cloud, Rochester and WilImar, MN . Milwaukee, WI . C~jcago, IL Webs'te: WWW.bonestroo.com MEMORANDUM TO: FROM: Steve Russell Community Development Director Sheldon J. JOhns~[Jv.--' June 28, 2002 - DATE: RE: Settlers Glen - Neal A venue Extension Project 510-01-~09 p- Nea]Avenue is being proposed for extension from Boutwell to County Road 12, through the Boutwell planning area. The extension is proposed to intersect with County Road 12 between the existing County Road 12 intersections with Northland Avenue and MaryKnoll Drive. The City Planning COmmission has raised questions regarding this extension and how it may relate to traffic generated by the Settlers Glen housing development on the following streets: . . Manning A venue . Boutwell . MaryKnoU Drive . Northland A venue . Deer Path . Minar A venue The Settlers Glen development ..will provide 220 single-faini!j residential units and 160 town home units. Directional distribution of trips genefated by the development, at build out, is that provided in a previous analysis of the project. The development will generate approximately 3,000 vehicle trips per day (1,500 in; 1,500 out). The assumed directional distribution is generally as follows: . . . 55 percent to the Metro area to the east 20 percent to the south to the commercial area along Highway 36 east of TII5 5 percent south on County Road 5 15 percent to the east to Stillwater destinations 5 percent to the north . . . . 2335 West Highway 36 · St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 ~ Given the above assumptions, an assignment of Settler's Glen generated trips has been conducted. The traffic assignment is shown On the attached graphic. The volumes shown are. two-way daily volume estimates. . Washington County has recently conducted Some volume counts on many ,of the area roadways. The results of these 24-:-hourcounts are shown on the attached graphic. ", From the infonnation on the graphics the following points can be noted: · Northland, MaryKnoll, Deer Path, and Minar will all experience some increase in traffic as generated from the build-out of Settlers Glen. These increases should not create any capacity problems along these roadways. · The Neal Extension from Boutwell to County 12 will be beneficial in reducing traffic along Minar, Northland and Boutwell from County 12 to extended Neal. Without the extension, the volumes generated by Settlers Glen would be even greater along those three roadways. MaryKnoll would probably be impacted to the same degree with or without the Neal Extension. · The additional volumes on Deer Path would probably be greater without a Neal extension, but the difference would not be substantial. · The segment of Boutwell, from County 12 to the connection with the Neal extension, will benefit greatly from the provision of that roadway. The 2,400 . daily vehicles on BOutwell would be reduced by half and maybe even more. · The Neal extension, and its intersection location, will help to disperse traffic over a series of roadways south of County 12 rather than increasing traffic loads a substantial volume on one roadway. Attachment' 2335 West Highway 36 · St. Paul, MN 55113. 651-636-4600. Fax: 651-636-1311 . . .. ~ \tj ~'" \f) - ~ ," " , frJc. K l1S JC. It:.. '< .... ~ ~ <t:: ~ 8 f.2J i:.b. 7,'IJ3 t:2R..I2. ~ ~ N ..J ~ Z ?3e1 t, ,~SIJP'.V~A~Jt6 iN 1444- FSVh.-4# ::rN(J.I~e. p p "3tJ~ . Nti7E - t.O//lrflS BY WNlJflV~7"tJ etl~N7Y - rn.A~ J;:r",,.~ 2PP2-.. Vbl.L-t.l'n~ a~ 2-w^"l, zl( #f,l..n.. \I^t..k~$ . 6XJ~i1 tJ~ ZL/-lVlJUfL .7P.RPF\C VbL/AmE COJ.lNT-S /(-9tj "'SEH 3535 VADNAIS CENTER DRIVE, 200 SEH CENTER. SI PAUL, MN 55110 612490-2000 800 325.2055 ARCHITECTURE ENGINEERING ENVIRONMENTAL TRANSPQRTA no. November 9, 1994 RE: Stillwater, Minnesota Deer Path Traffic Study SEH No. A-STILL9401.00 Mr. Klayton Eckles City Engineer City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Klayton: The concerns of traffic shortcutting by using Deer Path, between West Olive Street and County Road 12, are not new. We have previously reviewed the concerns with the police department and have indicated that they are issues to be to studied with the Comprehensive Plan. The initial problem occurred when the Croixwood development was planned without any type of direct connecting major street between County Road 5 and County Road 12. Some traffic has been able to utilize internal streets gaining access to County Road 12 on either Maryknoll Drive or Northland Avenue. The bulk of the traffic, however, used Brick Street. When the Deer Path. Subdivision was proposed, we indicated to the developer that it would merely serve as a better shortcut than Brick Street. However, it was developed as a direct access between the two county roads. There is no simple solution to divert the traffic without also redirecting the concerns and problems and creating other problems. We have previously reviewed Deer Path with the police department looking for a "simple solution". It appears, however, that a more thorough study is justified and could be combined with the Comprehensive Plan if the resulting recommendations require street changes. \Ve are proposing a staged work program "with cooperation between our office and your office in order to minimize cost. It would be desirable to gather some data, homfiles, other sources or new field work. Traffic volumes for not only Deer Path, but Brick Street, MaryknoU Drive, Northland Avenue and a few other streets would be desirable. Some of the information is probably available from past studies, State Aid counts or other agency counts. We believe that counters have been set on Deer Path in the past in an attempt to reflect the impacts of the softball and baseball fields. It would also be desirable to have the 'police depamnent and Washington County pull accident data information from several intersections 'which would be impacted by either existing tr~ffic conditions or diversion if DeerPathwere'to be closed. Some of the specific locations would include the intersections of CountY Road 12 with Northland Avenue, Maryknoll Drive, Boutwell Road, Eagle Ridge Trail, Deer Path 'and Brick Street; and the intersections of Olive Street with . SHORT ELLIOTT HENDRICKSON INC, MINNEAPOLIS. MN ST. CLOUD. MN CHIPPEWA FALLS. WI MADISON, WI Mr. Klayton Eckles November 9,1994 Page 2 . Brick Street, Deer Path, Oak Ridge Road and Croixwood Boulevard. We will review our files, at no cost to the City, to pull whatever information may be beneficial for the study. As part of the Comprehensive Plan process, we proposed to develop future traffic forecasts from the potential growth area northwest of this study area. A major concern of that proposal was the impact of the additional traffic shortcutting between County Road 12 and County Road 5. We can work with Steve Russell to accelerate that portion of the Comprehensive Plan study. We will also review our Highway 36 traffic forecast data to determine what type of traffic we anticipate would be using a connection between County Road 12 and County Road 5 to reach the commercial area along Highway 36. Concurrently with the gathering of traffic data, we will look at alternatives which could be classified into simple, complex and long term. The simple alternates would be additional signing or changes in signing or traffic controls. It might also include some type of speed control device, although we are very opposed to speed bumps for numerous reasons. Speed "humps" are being reviewed on an experimental basis with some of our clients, and we could bring that information to our study of Deer Path. . More complex and perhaps drastic alternates would include some type of closure. A major concern with a closure is the diversion of traffic to alternate streets such as Brick Street or through the Croixwood development. The impact of closing on both existing and future traffic should be carefully measured. Other elements to be studied in some type of closure would include the impacts of extra travel and access of emergency vehicles and service vehicles both to the Deer Path area and between County Road 12 and County Road 5. If a cul-de-sac were to be constructed, somebody's front yard would be impacted, and this should be reviewed. An alternate might be to utilize Deer Path and Brick Street as a one way street pair, but this would also have some disadvantages which should be carefully studied. We have looked at similar problems in Bumsville, Apple Valley and other cities and have developed a number of alternates, reviewed the various concerns and presented information back to the City. This experience could be utilized to make the Deer Path study more efficient and less costly. The long term planning issues include access from Highway 36 to the potential expansion area. Currently, there are numerous problems accessing Highway 36 at Manning Avenue, diverting traffic to County Road 12 and other routes through the City. The long range plans for these roads and for growth in the Stillwater area should be reviewed and reflected for the long term impact on Deer Path and other connecting streets. The decision of Stillwater Township to minimize traffic on 62nd Street North removes one additional alternate for access between the north Highway 36 commercial area and Manning Avenue. . We anticipate that the study can be undertaken in a phased system. If it is coordinated with the Comprehensive Plan and draws some information from the Washington County traffic forecast, Mr. Klayton Eckles November 9, 1994 Page 3 . the cost will be somewhat lower in terms of the specific study. However, the time line will be longer since the Comprehensive Plan land use proposal is still being formulated and the Washington County travel forecasts are months from being available. Gathering data would be relatively inexpensive, and we estimate could be done with SEH coordinating the efforts at the cost of $500 to $750. If additional traffic counts are needed, we could set them, using hourly recorders, at an approximate cost of $45 per set. The development and evaluation of alternatives could be done for a cost of approximately $3,500. This includes two meetings with the ~taff and one presentation to the City Council. We would propose to do the study with a cost based on our hourly fees. We will not exceed the estimates for the two phases without prior approval from the City. We can begin work on the study almost immediately and anticipate that the analysis of alternates can be done within three weeks of receiving the volume and accident information from the City and County. Any traffic counts needed should be done soon because of the problems associated with setting traffic counters in the winter. We would like to discuss the work program with you further and can do so by telephone or when ever you are in our offices or vice versa. H you have any questions or need any additional information, please feel free to call me at 490-2045. . Sincerely, Short Elliott Hendrickson Inc. ~UnuJ~ Glen Van Wormer Manager, Transportation Department tlo c: Steve Russell, City of Stillwater Dick Moore, SEH . ~ . . ~ /Sp l' N $t ftJc. K t.1S Ie J.( :2 ~1: ... < ..J ~ ~ <c ~ Z 8 (2J.u \f) ']\ -~ - ~ {' . "- ~ . .' ~.. rz. f} J / ~/1\ ti r 'to \ . \ ClR..l2. ~ .~ ;! " ~ ~ ~, ~ <:! ~ ., . NOTe..: tMLl.<h1e...5 ~ . . 7WP-W~Y D1HL7 ;:.s7HhFl~ 71UfPk:.. ~ f3NelG~ F.!)" By gETTLc12...$ &lfiV 1) 1=\1 ELtlP ~ NT 1" ~ j ~' .l ~ - - - .'W -U.D='NN . I L ..... ,~\J l ~"'^' V \ -", r::::- DIN YOUAllEHERE - ';- -/4-.. i{il '~i\ ~ Ft : 'j,: I L u~ ,--- 7 TISNr TISN -, ~ ~, ~ TI7N~ TI7N c~ -I.. 1;\ :: tl I :: - -;;.LL 1S~I.r.n\S ,,~'-l ~ ~ '- ,~ hl,U- L t7 1 ' )' ~.I t.t It~ ~ 1/, it 'l.. 1 - \ (,../2./7- '-1'- ':I~ ~ "../~.... j I-~~ ~:.~ .ly~fp h , I r _ ~..4 If \,f{" I I'" 1/\\ -{' Nl~~ i\l(JN-::s. ::(~~~.., 5 ,\. ) \I~J '-1 . ~ \...~ Lf I . ~l1f(IVV \JI /1";>(rtFI.H~ ~~ :..~ ~ : ~ :tJ . \~tltl. ~ ~ r6. - -=CJr~" No' . · j ~ t ~J~~"::--U. _ r '- ~r1. . ~1~v ~ "Ir::>tk J~'B~~ . 1'oDl~r~ I /\~ \c v"'~ fAA ~,m - 4. ;to;"'''' 'I ~ "7\, -L ' l' ~ l r.' } fill{ L ) - v A..v 7 TH~(, (' L \ [ .. ~/ -0~" 1 r ~~t =7 ~ v_ ::~!~ 7 J1 yf\ ~ -I fV~ \ 7 " Y I Locmion Map J n ~ 7 :r r- } Q Tlisllnlwirvlsthe'-"'~IlI~ andlepRllkldimdIlwldNC:Ord$"~ an-rinvarioulwastJinltOnCcu1tydbs. The~shWdbeUMdfor~ IUPlJS&Smly.~CoI.ftyisnct ~lDrMy~ ~WasIinglonQ:lumySllrve'y~ fIhDfa (661) 43GY75 ParcetdRbiISeclonAS4001nformaliOn ClIfJe1Ilt'6ough:AlQlSl:3t,2002 Mapprinted: 0ttiler28.2al2 \, . \ I I I I I I I I I I I I I I I \ I I I ~ \ I I I I I I I I \ I I I \ ! i I I ! I I \ I I I I ! . I \ I \ Mr.& Mrs. Thomas lJohnson Sr 1299JBoutwell Rd.N, Stillwater Minnesota 55082 November 4,2002 Dear Mayor Jay Kimible Inclosed you will find a copy ofa survey of my property, "Parcel B", showing where Neal, Ave, is supposed to go, please infonn the people on your ,staff, who want to put the 'road through Mr, & Mrs,Schultz property. . The Boutwell south area planis not serving the people, only the contractor,-,in my opinion, Where Neal Ave. is supposed to go,therewill be no cost to the city to buyout homes, or property, and where Neal Ave.meets county rd, 12 there will be a better view of traffic also. Thank you for your time; Thomas J. Johnson Sr Jeanine L. Johnson c: ~. { / ~~ ~. ~~9)L~ W:C!oOP4A.c: *~ " lii~;~ l}L: 2-27-2000 - REVISION NOTE: CERTIFI\CA TE OF SURVEY Added survey work done for: BARRETT M. STACK Daniel and Patti lyn Palmer STILLWATER. MINN. 55082 13033 Boutwell Road North MINNESOTA REGISTERED Stillwater. MN 55082 LANDSURVIYOR Relocated and flagged corners of Parcel B of the T~.NO.439-5630 Weyker Minor Subdivision, as surveyed and approved Feb. 26, 1981. Set pOints on property lines as requested. See additional notes below right. ..': MINOR SUBDIVI. . c:: " Approved by the Town Board of the Town of Stillwater, Washington Oounty, Minnesota, this ~ day of 0\ ,~. Signed Signed SURVEY MADE EXCLUSIVELV FORI James C. and Margaret R. Weyker, 412 Hanson Stillwater, Minnesota 55082 DESCRIPTION I Parcel A All that part of the East Half of the East Half of the Northeast Quarter of Section 30, Township ;0 North, Range 20 West, Washington County, Minnesota, lying westerly of the East 215.92 feet thereof, which lies south of the present travelled centerline of Boutwell Road North, Excepting therefrom the West 268.95 feet and the South 137'3.77 feet thereof. Subject to the right-of-way'of said Boutwell Road North. Parcel B The East 215.92 feet of that' part of the East Half of the East Half of the North- east Quarter of Section ;0, Township 30 North, Range 20 West, Washington County, Minnesota, which lies south of the present travelled centerline of Boutwell Road North, excepting therefrom the South 137'3.77 feet thereof. Subject to the right-of-way of said Boutwell Road North and subject also to an easement for public roadway ove~ under and across the East '33.00 feet of the above described parcel. Roadway Easement Description An easement for public roadway over under and across the East 33.00 feet of that part of the East Half of the East Half Qf the Northeast Quarter of Section 30, Township ;0 North, Range 20 West, Washington Oounty, Minnesota, which lies s6uth of the present travelled centerline of Boutwell Road North, excepting therefrom the South 1'37'3.77 teet thereof. Subject to the right-ot-way of said Boutwell Road North. Note: Orientation of this bearing.system is assumed. o Indicates ~" ID iron pipe set ',marked STACK RLS 13774. The above descriptions were devised within the framework of Tract "C" description as shown on Certificate of Survey issued by Lake Elmo Land Surveyors, Inc., dated Aug. 6, 1978, and prepared for Century 21 Pendelton Co. and Mike Cherrier. 2-27-2000 - REVISION NOTES: (cant.) o "A" Indicates #13774 iron pipe set or found Inplace 2-26-~000. '. "A" Indicates iron found in place, as noted, on 2-26-2000. , "T" Indicates auard stake as noted. " I.J v; "'lie:;) "1 "lllt: UI :>C11U I"cu'cea .,. Parcel B is described as Parcel 1, on "EXHIBIT Atl, Doc. No. 824263, Office of the County Recorder of Wash. Co., Minn. ~ I If~ ~. ~ ~ /' ~ ~ ,./ I hereby certi fy that thi s ~ ~ survey, plan or report was pre- '.~ pared by me or under my direct .~ supervision and that 1 am a duly t' I Licensed Land Surveyor under the ',(' I Laws of the State of ..M~~nes9ta. ~4JI/. ~ Date: 2-27-2000 Lie. No. 13774 ~~ , . hid.@ '13 1- .S{. 36 . ?~7J.9 'lO']D IV F E~RY f!+/)S~ t> I hereby certify that this survey. plan, or report was '1. prepared by me or under my direct supervision and that \. I am a dulr R~stered Land Surveyor under the Jaws of ~ the State of Minnesota. ~ K'-""NG'"".~. I\: ~ ~ fIf?U ""I'<'~. tiC&!l. 'n..' 4 f N4J ~ ~ ..... "; i'::...3.:;d.......................:.......;...77~......... ". . Date.......... ................,.......,... .Rcg. N d.,......, '-............... .... ~ ~~~, -~......... ~~~ ...v.-..., #7N7 /. /! , r" _'_ C_,? 2"1' , .,.."" ,.. _/. A;:'" , ~ C,e II~;'-~ ~ " ~. ~ ~ ~ ,p" " . -Z"'"'I6 - - ~ ;::: ~ \J ~ PARC6L. A 2.. 67At:.t Z. SA~'T- ...'" I A" ':::-c- ,=J'i t..h... (.. . ...I ~ I I I I ~ ~ ~ PA~C4'1. 8 Iii. 2.. ~'At:.t ... '-t Z.SA;:.~ h "" ~ ~ IhurW4u. ,eD. ~ '" ~ , ~ I ''-I '" ~ ~ Cl\ tt: ~i .. ~" .., ~ ~ T3iJ/v: P "'0 I I /..c U. Ex. ''4 11 h,..ec~ / 2-Z7-ZDt:J() Pa=-. /Vb. 6'~~2~3 ~ ~ ~ \ ~ I '/I" /(/1. ,P. t).z't.f.l. ZIS: 'Z ~ #-2U9 I.P. iIfA6 r ~,.wt: WItJr IU.'<F "".. T w.~_ I.., r "'-"I! ...-.r~r ~ ~ b"'",..,r",N,r,N'r.' ~ ,At..",/. ~. .l_ All'; ;;' 1'I!r: #: ~1"W 1&-,. ~S'I( II Q. U',M,. /d.~'/.fI'Pr. ~ CiM. / ./ ,/ /N: /4'" " , . Memornndum To: Mayor Kimble and City Council Members cc: Larry Hansen From: Larry Dauffenbach, Police Chief Date: 11/8/2002 Re: Nature Valley Grand Prix Bike Race . I n:ceived direction from the Council to recon tact promoters of Nature Valley Grand Prix to work out details of their request for City involvement in the bike race. After speaking with Andrew Dahl they ate requesting that the City donate four police officers and two fire EMT's to staff the event. ('fh1sisalotal of 20 hours of Police time and 10 hours of tire time). The promoters will furnish all other items requested. (See attached application). T1lerace benefits charity. All proceeds from the event are donated to Children's Hospitals Cancer Kids Clinic. The Stillwater Area Chamber of Commerce also sponsors the race. The race will be held June 13,2003. Action required: Consider approval of the race. 1 ./ . MEMORANDUM October 10, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Nature Valley Grand Prix, Stillwater Criterium DISCUSSION: Last year Council approved a request for the Nature Valley Grand Prix, Stillwater Criterium. Attached is an application for a special event for the same event for June 15, 2003 for Council consideration. If Council wishes the applicant to appear before Council at a future date I will contact Mr. Dahl to arrange a meeting date. ACTION REQUIRED: . Discuss application for event and provide direction to City staff. . FILE No.092 10/09 '02 13:5~ ID=CITY OF STILLWATER FAX:6514308809 PAG~ 1/ l~ '. ~3Je~ TnE 5IRT"P~AC, Or 1ll1~"~l~TA ~ Application for Special Event . OrganiZ3tion /vi.,t0N~~l5Tft 61("''1:LcF F~\lVA-(-5 J,.L- Contact Person ,A ~ I:> ~ v,J D A- H l.- Address (ptfb~ 0 A KL,4N~ ~ ~ City --bJ I tJfV~ A-~O<"l~ Stare fv1. tJ Zip "S~ i 1"'1 Phone Number l.o {l,.- Cf:> 11- ~ 10 l-/A.w/Le v'/rV(.,C3'r Name of Evem q~ iLlveL ~'-f (b,c.~ Fe~TIvffL-. f/A'l'JD P/~ '^-/ Tl ~/\'I~ C. J TEt2J v"-1 Dare(s) of Event 3vf.J;')~l.[ l ~ul-J;:: ,~ ?,~.,.~Time of day JI AM -fp 4 PM I Location of Evem ~M-ro~N 1. ~,~ f';iE"(t'lrt~a..~D t Pw-pose and Description ofEvem (please inclu4e aU items being requested by 'the City, i.e. road blocks, police officers. parks, etc.) an4 anach a map if necessary. S":"'~,"v~~~~\;b~~ (!'f:7~J-" [7-) · - ~-;:'l\\l.z~ .Pr ~::"n"La:;T _, t:.-,><GAf'/'~~ p~..::>~ "P r:s:vE-~ YL'EASe: ~F ******* I A-l\lA-c \~D ( /) * * * * * * * * * * * Office U:3e Only: Special Events processing and coordination assigped to: Di51l'lb\.ltion Police Administration Engmeerin~lic Works Parks Planning Fire CommenlS; CITY HALL. '216' NORTH FOURTH STILLWATER. MINNESOTA 55082 PMONE 612-439-6121 . LOCATION:6123628691 RX TIME 10/10 '02 10:34 . . . Tentative Racing Schedule June1Sth, 2003 11 am - Streets closed 11 :30 - Cat 2,3 (50 min.) 12:45 - Women's intra 12:50 - Women's elite race (50 min.) 2:00 - Men's Intra 2:15 - Men's elite race (70 min.) 4:00 - Streets open Nature Valley Grand Prix Stillwater Criterium part of the Great River Energy Bicycle Festival LOCATION:6123628691 RX TIME 10/10 '02 10:34 Stillwater Criterium Saturday, June 15l 2002 ChestnurJLDo~ULi~L- ~r De.:aror I Stan 0 f___ EJ:4m. I I Olive I I I DI....".. [JD :==~r:: l O I~---~-I L__~ I I Pine I \ Frnbt. 00-- CJQ ..~~~ I LOCATION:6123628691 RX TIME 10/10 '02 10:34 .~ . . . . . . Nature Valley Grand Prix Stillwater Criterium Sunday, June 15,2003 Proposal for the City of Stillwater, Minnesota The Great River Energy Bicycle Festival is a four-day celebration of Father's Day weekend. The Festival includes activities ranging from professional bicycle racmg TO lOTS of options for kids and their families. This will be the Festival's fourth year. The Festival's road racing events are orga.nized into a series, titled the Nature Valley Grand Pnx_ The Grand Prix is pan ofth~ National Racing Calendar (NRC). USA Cycling's listing of the top professional races in the country. There is only one other NRC event in the Midwest all year. On its weekend, the Grand Prix is the most important bicycle race for pro men in North _Aunerica. ProCessional J Elite Bicycle Races in Stillwater In 2002 the Nature Valley Grand Prix concluded with a criterium in Stillwater and was very successful. For 2003, the Stillwater Criterium will be held much the same as 2002 with some minor lll1provements to auraet more spectators and racers and again will be the closing race to the weekend's events. The 2003 Stillwater Criterium would include just three division:>: pro/elite men, pro/elite women and advanced amateurs. Lower level amateur divisions would not be offered in order to ensure that the event runs safely, efficiently and with a minimum of inconvenience to the residems Associated Activities The audience for the Great River Energy Bicycle FestIval is Minnesota families. In addition to bicycle racing, the Festival organizers will provide stunt riders, live music and kids' actiVIties. StillwaTer area groups are encouraged to add th!::ir own famIly activities to the festival. OUf goal is to make this event into a parmer-ship between the Festival and the community_ Groups WIShing to panicipate should contact the Festival organizers. Working with the Stillwater Community In 2002. we had the opportunity to work with the community of Stillwater and it was excellent. One of our top pnorities is to ensure that this event benefits the Stillwater communiTY- The Greater StIllwater Chamber of Commerce is a partner in our Stillwater event. Weare working closely with Monty Brine (Brine's Market), Dave Junker (Firstar Bank), Susan Smith (Great~r StIllwater Chamber of Commerce), Jim Kron (St. Croix Bike & Skate), Tom Stafford (Washington County Sheriff's Department). Mike Lyner and Joe Sel::b (Stillwater residents). We are also having ongoing discussions with Cap!. Craig Peterson (Stillwater Police Dept.), Steve Russell (CIty Planner), Susan Smith, Jay Kimble (mayor) and many others. LOCATION:6123628691 RX TIME 10/10 '02 10:34 ... Race Route & Venue The race course will be the same on~ used previously for 2002. See anached map. . Family activities will rake place near The Stan area at Chestnut and 2ud Sf.. Davt: Junker has invited us TO use the grounds of The Firstar Bank and we've secured permission for the use of the Cub Foods headquarters grounds. Street/Road Closures A complete closure of The race course will be needed TO ensure safety for racers, spectators and residents. This circuit will need to be closed to traffic and free of obstructions (e.g. parked cars, dumpsters). Closure would last from llam to 4:00 pm. Schedule 11 am - Streets closed 11 :30 - Cat 2,3 (50 min.) 12:45 - Women's intra 12:50 - Women's elite race (50 min.) 2:00 - Men's Intra 2:15 - Men's elite race (70 min.) 4:00 - Streets open Resident Notification & Accommodations A key to a successful event is to minimize inconveniences for the residents. Pre-Event . Early March - teners, schedules and course maps will be sent to all affected residenTS and . businesses. The letters will include contact information for people wishing to discuss their concerns with the organizers. · Mid May - A reminder will be sent to all affected residents and businesses a month before the event. · One week in advance - Signs indicating impending closures will be posted on all affected streets and parking 10IS. . Other - Press releases and maps will be sent to the Stillwater Gazene (among otht::r medla outlets). Posters and brochures will be distributed through elementary schools, retad businesses and other locations. Event Day · Pedestrian crossings - Pedestrians can cross the course at many locations. · Detours - A detour for The affected section of Third Sf. will be clearly marked. · Maps - Course marshals will provide course maps and schedules to motoristS who ask for information. · Vebicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safeIy reasons.) If the race director or a police officer is nOl stationed at the intersection, the course marshal will redireCT the mOlonst to the appropriate intersection or will use their radio to request an officer at their location. . LOCATION:6123628691 RX TIME 10/10 '02 10:34 . · Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so between races. Motorists entering from outside the course can inform a course marshal that they wish to drive on the course. People leaving from an affected home or business can call a cell phone number that will be provided to them and a radio-equipped course marshal will be dispatched to their location. The mOlOrist will be informed when it is safe to be on the course. The course will need to be re-secured before racing can resume. Route Security Route security will be provided by a combination of police and vohmteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the corner marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chesmut/2nd, Pine/3r<.l and 3rd/Chesnur. The fOW1h officer will "float". Construction Schedule A limited amount of event setup may be conducted on Saturday, June 14. This will primarily involve pre-placemenr of materials to be used the next d~y (e.g. barricades, snow fencing). Event setup will begin Sunday morning at 7 am and will be completed by lImn. Road barricades needed to close the race circuit will be pre-placed on Friday or Saturday (depending on available delivery schedules). They will be pulled into place when needed (see above) and then pulled back when the roads open. Tear down will begin at 3:30 pm and should be completed by 6:00 pm. Most maTerials will be loaded into trucks immediaTely. Materials requiring pickup by vendors (e.g. road barricades) will be r~moved on Monday. . Parking To minimize congestion in downtown Stillwater, we wlll use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is !raveling to Stillwater specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwatcr.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested City Support: Street Barricades: approx. 75 Cones: approx. 30 Fencing: approx. 1000 feet Police: to be determined/coordinated with ciTy (probably 4 officers) Medical Personnel: 2 EMT's onsite Insurance The Nature Valley Grand Prix is permined under USA Cycling, the national governing body of the sport ofbicyc1e racing. Insurance is provided by USA Cycling's carrier. American Specialty msurance Services ofRoanoake, IN. The policy includes $1 million in liability coverage per incident and $4 millIon in excess liability in addition to other coverage. The City of Stillwater. sponsors and other participating parties will be named as "other insuredJf and will be issued certificates ofins~rance. . LOCATION:6123628691 RX TIME 10/10 '02 10:34 Benefiting Charity . All proceeds made from the Nature Valley Grand Prix will be benefiting our chariTy, Childrens Hospitals Cancer Kids Clinic for 2003. Organizing Body The Great River Energy Bicycle Festival is organized by Minnesota Bicycle festivals, me. 1\.1BF is a non-profit corporation that was established specifically to create and manage the bicycle racing events. The MBF officers, Board of Directors and the managers of all of the component events donate their services to suppon the Festival and Camp Heartland. Other MBF races have taken place in downtown St. Paul, the Minnesota State Capitol, the University of Minnesota campus, Stillwater in 2002 and the rural community of Plain VIew, . . LOCATION:6123628691 RX TIME 10/10 '02 10:34 .;. . . . :" MEMORANDUM TO: Mayor And City Council FROM: Shawn Sanders, AssistantCityEngineer 4(" DATE: November 8,2002 RE: Re-adoption ofthe Assessment Roll 2002 Sidewalk Rehabilitation Project 2002-11 DISCUSSION The final project costs for the 2002 Sidewalk Rehabilitation Project were lower than reported at the assessment hearing on October 1, 2002. The lower cost resulted in an adjustment of the assessed cost to the property owner per square foot from $3.25/sq. ft. to $2.811sq. ft. This rate adjustment results in all but thirteen properties having their assessment lowered. The thirteen that had increases were due to incorrect field measurements. The new rate and the new assessed cost are reflected in the attached assessment roll. RECOMMENDATION It is recommended that the assessment roll for the 2002 Sidewalk Rehabilitation Project be amended to reflect the new rate change ACTION REOillRED If Council concurs with the recommendation they should pass a resolution adopting Resolution No. 2002-_, RESOLUTION AMENDING THE 2002 SIDEWALK REHABILITATION PROJECT ASSESSMENT ROLL (PROJECT 2002-11, L.I. 356) RESOLUTION AMENDING THE 2002 SIDEWALK REHABILITATION PROJECT ASSESSMENT ROLL (project2002-11, L.I.356) WHEREAS, a resolution was adopted on October 1, 2002, adopting the assessments for the 2002 Sidewalk Rehabilitation Project; and WHEREAS, after adoption ofthe roll it was determined that the actual project cost was $79,026.08; and whereas the assessed rate per foot was adjusted :from $3.25 per square foot $2.81 per square foot. NOW THEREFORE, BE IT RESOLVED by the City Council ofthe City of Stillwater that the 2002 Sidewalk Rehabilitation project assessment roll adopted on October 1, 2002 is hereby amended. Adopted by the Stillwater City Council this 12th day of November 2002. ATTEST: Jay L. Kimble, Mayor Diane F. Ward, City Clerk .... . . . ASSESSMENT PERIOD: 10 years INTEREST RATE: 5% FINAL ASSESSMENT ROLL 2002 Sidewalk Rehabilitation Project 2002-11, L.I. 356 Assessment Rate: $3.25 per square foot Geocode Taxpayer Name Taxpayer Hou.e Number Taxpayer Slteet Taxpayer City Tax payer State Tax payer Zip Property Hou.e Number Property Property Street Name Street Type Property Street Direction E.tlmated Sidewalk Area Repll" ment (SF) Act.11 Sldewllk Replaced Note. City Plrtlclpl lion As.... ment Total 2103020340119 EDNA H JOHNSON 406 W WilKINS ST STILLWATER MN 55O!l2 406 WILKINS ST W 56,6 63.9 REPLACEMENT $ 235,76 $ 235,76 $ 471,52 2103020340149 JACOB FLEETHAM & SHAY GALLAGHER 416 WilKINS ST W STILLWATER MN 55O!l2 418 WILKINS ST W 281.8 260,8 REPLACEMENT $ 732,85 $ 732,85 $ 1.485.70 2103020430083 R CRAIG & JEANNINE HOFFBECK 1319 2ND ST N STillWATER MN 55082 1319 2ND ST N 56,0 56,4 REPLACEMENT $ 164,10 $ 164.10 $ 328,21 2803020120095 DANIEL J MACDONALD.TRUSTEE OF 118 E LAUREL ST STillWATER MN 55082 118 LAUREL ST E 96,6 96,0 I ROOT GRIND $ 289,76 $ 269,76 $ 539,52 2803020130066 MICHAELA M MAHADY & JOHN S 614 N 4TH ST STillWATER MN 55O!l2 614 4TH ST N 342,5 342,0 REPLACEMENT $ 981.02 $ 961.02 $ 1,922.04 2803020130068 lORI C MCNALLY 209 LAUREL ST W STILLWATER MN 55082 209 LAUREL ST W 56,8 59,2 I ROOT GRltjD $ 166,35 $ 166,35 $ 332.70 2803020130080 JOHN 0 & KATHLEEN M NELSON 517 3RD ST N STIllWATER MN 55082 517 3RD ST N 118,8 135,0 REPLACEMENT $ 379,35 $ 379,35 $ 758,70 2803020130081 SIGURD NORDSKOG 102 CHERRY ST #2 STillWATER MN 55082 102 CHERRY ST E 201,6 186.0 REPLACEMENT $ 522,66 $ 522,66 $ 1.045,32 2803020130115 GEORGES V ABI-GHANEM 324 N 4TH ST STILLWATER MN 55082 324 4TH ST N 35,6 36.4 1 ROOT GRIND $ 102.28 $ 102,28 $ 204.57 2803020130127 MICHAEL J OROURKE 117 W liNDEN ST STIllWATER MN 55082 117 liNDEN ST W 306.8 404.0 REPLACEMENT $ 1,135,24 $ 1,135,24 $ 2,270,48 , 2803020130128 JAMES W & CAROL l CARLSON 321 NO 4TH ST STIllWATER MN 55082 321 4TH ST N 291,6 355.0 REPLACEMENT $ 997,55 $ 997,55 $ 1,995,10 2803020130154 MICHAEL l & DEBRA l O'BRIEN 106 E LAUREL STIllWATER MN 55082 106 LAUREL ST E 55,2 55.2 I ROOT GRIND $ 155,11 $ 155.11 $ 310.22 2803020210043 DOUGLAS E & JANE M HEIDER 924 N 5TH ST STILLWATER MN 55082 924 5TH ST N 957.8 750,0 1 ROOT GRIND $ 2,107.50 $ 2,107,50 $ 4,215,00 2803020210045 ROBERTA M HEIMERL 919 MARTHA ST N STILLWATER MN 55062 919 MARTHA ST N 87,0 88,5 REPLACEMENT $ 248,69 $ 248.69 $ 497.37 2803020210059 SHERRY MARIE FRISCH 211 W ELM ST STillWATER MN 55082 211 ELM ST W 103,2 112.8 REPLACEMENT $ 316,97 $ 316,97 $ 633,94 2803020210072 MICHAEL A & ELISSA 0 BUSCHETTE 318 W HICKORY ST STILLWATER MN 55082 318 HICKORY ST W 184.9 201.0 REPLACEMENT $ 564,81 $ 564,81 $ 1,129.82 2803020210088 KATHY l COFFMAN 501 W ELM ST STillWATER MN 55082 501 ELM ST W 411,0 325,0 REPLACEMENT $ 913,25 $ 913,25 $ 1,828.50 2803020210090 DANA l JACKSON 814 N EVERETT STillWATER MN 55082 814 EVERETT ST N 92,0 108,5 REPLACEMENT $ 304,89 $ 304,89 $ 609,77 ,:2803020211)100":' JIM MOY ,'.c';",.",')",: ":',:~':.t!',\Y). , S~;t?.720:'j'-:~\ i;VERE;rY$1"1'! ' ST!l..l..WAtER (~~R "~?f~;MN '>!~ ',".:55082.' . '.720- EVERETT 5 ;'~ ,.St. ,,}!;! ),~,,"!:N.'j';;jl' 'c':':':41l;!!t~ f~':r297.5 REPtACEMENt' '$t:'J;'835,98 'S,cf835.Il$" \$"7':'.'1';871.95 2803020210106 DIANE R SCHEEL 502 W MAPLE ST STIllWATER MN 55082 502 MAPLE ST W 498.8 648,8 REPLACEMENT $ 1,823,13 $ 1,823,13 $ 3,648,28 2803020210127 WALTER R & MARY E CARLBERG 704 5TH ST N STillWATER MN 55082 704 5TH ST N 259,2 214,5 REPLACEMENT $ 602,75 $ , 802,75 $ 1,205,49 2803020220051 LIZABETH A EMERT & J A POLZIN 2173 LAKEAIRES Bl V WHITE BEAR LAKE MN 55110 702 HICKORY ST W 144,6 117,5 REPLACEMENT $ 330,18 $ 330,18 $ 660,35 2803020220053 JOHN E DYBVlG & TRACY l MAKI 622 HICKORY ST N STIllWATER MN 55082 622 HICKORY ST W 558,0 470,0 REPLACEMENT $ 1.320.70 $ 1,320,70 $ 2,641,40 2803020220076 LAWRENCE 0 & lORNAMAE lETOURNEAU 715 W HICKORY ST STIllWATER MN 55082 715 HICKORY ST W 90,6 127,8 REPLACEMENT $ 359,12 $ 359,12 $ 718,24 2803020230015 GENEVIEVE C PAGANINE 701 W MAPLE ST STillWATER MN 55082 701 MAPLE ST W 44.0 44,0 REPLACEMENT $ 123,64 $ 123,64 $ 247,28 2803020230050 LANN E & ROBERTA ZIMDARS 601 W LAUREL STillWATER MN 55082 601 LAUREL ST W 287,0 222,0 REPLACEMENT S 623,82 $ 623.82 $ 1.247,64 2803020230138 CHARLES E & ROBERTA J EBERT 621 W MAPLE ST STillWATER MN 55082 621 MAPLE ST W 156,4 156,4 REPLACEMENT S 445,10 S 445.10 $ , 890,21 2803020240066 MICHAEL 0 lEWIS 401 LAUREL ST W STillWATER MN 55062 401 LAUREL ST W 44,8 45,4 WATER MAIN $ 127,57 $ 127,57 $ 255,15 2803020320018 MICHAEL P FLOOD 905 W MULBERRY S STILLWATER MN 55082 905 MULBERRY ST W 287,0 221,0 REPLACEMENT S 621,01 $ 621,01 $ 1,242,02 2803020330009 DAVID W BELlDEAU 1001 OLive ST W STIllWATER MN 55082 1001 OLive ST W 93,4 85,8 REPLACEMENT S 240,54 S 240,54 S 481,07 2803020340044 BETH SIMMONS 824 W OAK ST STILLWATER MN 55082 624 OAK ST W 592,8 484,0 PEDRAMP/REPl S 1,360,04 S 1,380,04 S 2,720,08 28030,20340091 SHIRLEY ETAL M.ONTBRIAND "{,,c 304" HOLCOMBE,ST llT!LLW!'-TER.< " M.N' 55082 304 HOLCOMBE :,ST. '.dY" ,+...' ' ,:52~.4'::i '\:",459.5 PE~MMPIREPl '$'4;291,20 $:.t2~1.211 $';~'~:2,582.39' 2803020340099 REGINA C FROEHlE 704 W OAK ST STIllWATER MN 55082 704 OAK ST W 440,4 412.1 PEDRAMPIREPl S 1.156,00 $ 1,156,00 S 2,318,00 2803020430006 JOHN T JR VAUGHAN 504 5TH ST S STILLWATER MN 55082 504 5TH ST S 641,5 638,5 1 ROOT GRIND $ 1,794,19 $ 1,794,19 $ 3,568,37 2803020430008 PAMELA M WOOD 516 5TH ST 5 STIllWATER MN 55082 518 5TH ST S 597,5 636,5 REPLACEMENT $ 1,788,57 $ 1,788,57 $ 3,577,13 2803020430009 HAROLD C & IRENE J BUNZ 520 5TH ST S STILLWATER MN 55082 520 5TH ST 5 425.0 404,5 2 ROOT GRINDS $ 1,136,65 $ 1,136,65 S 2,273.29 2803020430061 STELLA E CASANOVA 223 PINE ST W STILLWATER MN 55082 223 PINE ST W 899.0 576,5 1 ROOT GRIND $ 1.819,97 $ ,1,619,97 $ 3,239.93 .'/ J '. . . ASSESSWT PERIOD: 10 years INTERE 'E: 5% , ' FINAL A.S SSMENT ROLL 2002 Sidew bllltatlon Project 2 . L.I. 356 ~ssment Rate: ._r square foot 2803020430063 JAMES R & BARBARA l GREEOER 521 5TH ST S STILLWATER MN 55082 521 5TH ST S 36,0 24,0 PEDRAMPIREPl $ 87,44 $ 87,44 $ 134.88 2803020430100 DAVID P & KATHY K SLETTEN 411 W OLIVE ST STIllWATER MN 55082 411 OLIVE ST W 205,9 194,7 PEDRAMP/REPl $ 547.11 $ 547,11 $ 1.094.21 2803020440028 FRED H & DIANE M MACK 123 PINEE STillWATER MN 55082 123 PINE ST E 435,2 359,4 PEDRAMP/REPl $ 1,009,91 $ 1,009.91 $ 2,019,83 2803020440029 GREGORY G &L1NDA l NELSON 119 E PINE ST STIllWATER MN 55082 119 PINE ST E 181.8 268,0 REPLACEMENT $ 753.08 $ 753,08 $ 1,508.18 2803020440038 DAVID W ROLOFF 109 E PINE ST STILLWATER MN 55082 109 PINE ST E 648,8 882.8 REPLACEMENT $ 1,918,11 $ 1,918,11 $ 3,838,21 2803020440060 J MYRON & PHYlLIS REUBENDALE 609 S BROADWAY S STILLWATER MN 55082 609 BROADWAY ST S 32,0 61,8 REPlACEMENT $ 173,86 $ 173.66 $ 347,32 2803020440073 THOMAS F III & PAULA MCHUGH 620 BROADWAY ST STILLWATER MN 55082 620 BROADWAY ST S 466,8 587.5 REPLACEMENT $ 1.650.88 $ 1.650,88 $ 3.301.75 2903020430018 SUEANNE lARSON 424 SEELEY ST STillWATER MN 55082 424 SEELEY ST S 205,7 226,0 PEDRAMPIREPl $ 635,08 $ 835,08 $ 1,270,12 3003020410034 DAVID J & KRISTIE A MUETZEL 170 NORTHLAND A STill WATER MN 55082 170 NORTHLAN AVE 39,2 39,8 REPLACEMENT $ 111,28 $ 111,28 $ 222,55 3003020440012 MATTHEW A & CHERYL l WllllUS 304 NORTHLAND A STILLWATER MN 55082 304 NORTHLAN AVE 80,4 80,0 1 ROOT GRIND $ 224,80 $ 224,80 $ 449.60 3003020440013 JANET KAY MARKO 312 NORTHLAND A STillWATER MN 55082 312 NORTHLAN AVE 58,4 58,4 1 ROOT GRIND S 158,48 $ 158,48 $ 318.97 3003020440025 DEANNA l HOVLAND 411 NORTHLAND A STillWATER MN 55082 411 NORTHLAN AVE 37,2 58,8 REPLACEMENT $ 159,81 $ 159,61 S 319,22 3103020110008 JOSEPH EKHAMl & PAMELA NELSON 612 NORTHLAND A STillWATER MN 55082 812 NORTHLAN AVE 51,2 51,8 1 ROOT GRIND $ 145,00 $ 145,00 S 289,99 3103020140015 MERALD C & ANN M NESJE 1014 NORTHLAND A STillWATER MN 55082 1014 NORTHLAN AVE 45,2 81,2 1 ROOT GRIND S 171,97 $ 171.97 S 343.94 . 3203020230023 KEITH A & CARRIE A MillER 1001 SUNRISE AVE STillWATER MN 55082 1001 SUNRISE AVE 47,2 47.8 WATER MAIN $ 133,76 $ 133.76 S 267.51 3203020230044 JOHN X & FlO BARBARA PAQUETTE 855 SUNRISE AVE STILLWATER MN 55082 855 SUNRISE AVE 64,4 64,4 1 ROOT GRIND $ 180,96 S 180,96 $ 381,93 3303020110102 EVELYN M LANNERS 1007 3RD ST S STILLWATER MN 55082 1007 3RD ST S 43,6 48,8 REPLACEMENT S 137.13 $ 137,13 $ 274,26 ..'3303020130018 ~:~ RONAlD ~,&~D~'!(ANDEI't$Q!'l.~.)j'~; :~~;~Q216:~,~~* P8~~$,l$TN~ S'f)p;.WATE~:i\~1i i.~ioLMN'0j,; "'!\!iSO$2;' 1t~1?:~1~1~>:.t':" Q~S,< ~~;fST/iK~Y W;;!~l'$J ii", 47 ~',$l %i!;it83.~:~ l{".I1I"AQ.~El\!tfu ;$~.2$<I:92! iSSji.2$<l,nl $'''~:?~:~' 3303020140059 GARY l & DAWN B BAGAAS 1225 4TH STS STillWATER MN 55082 1225 4TH ST S 149,4 148.8 REPLACEMENT $ 418,13 $ 418,13 S 838,26 3303020140081 llSA M CARlSON 1213 S 4TH ST STILLWATER MN 55082 1213 4TH ST S 72,8 I 73.2 1 ROOT GRIND $ 205,89 $ 205,69 $ 411,38 3303020240003 IND SCH DIST 11834 1875 S GREELEY ST STILLWATER MN 55082 523 MARSH ST W 38,4 i 38,8 REPlACEMENT $ 109.03 $ 109,03 $ 218.08 . . . FIRE PROTECTION CONTRACT THIS AGREEMENT, made this _ day of , 2002, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the Town of May, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." WITNESSETH, that the City and the Town agree as follows: ARTICLE I The City agrees that from and after May 1,2002, and until April 30, 2005, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City in current funds for the performance of this contract, the sum of Sixty Two Thousand Three Hundred Thirty Four and no/lOOth Dollars ($62,334.00), said sum to be payable one-half (~) upon the execution of this agreement and one-half (~) on or before December 31, 2002 for the first year of this contract. For the second year of the term of this contract, the Town will pay the amount for the first year plus an increase of three percent (3%). For the third year, the Town will pay the amount of the second year plus an increase of three percent (3%). In year two and three the funds will be payable one-half(~) on or before the first of July and the balance on or before December 31 st. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV The City shall not be liable in damages for injuries to the person or property or its agents, officers and employees directly or indirectly resulting from the operation of the City equipment or from acts of omissions of City officers and employees or their agents, negligent or otherwise, while engaged in the performance of this contract. The City or its agents, officers and employees shall not be liable to any person or entity for costs, damages, expenses or other liability . To the extent the City does not have insurance . coverage, including but not limited to, commercial insurance or self-insurance pool, the Town agrees to indemnify and hold the City or its agents, officers and employees harmless from any costs, damages or other liability of the City, its agents, officers and employees arising from the providing of Emergency Response Services with regard to any hazardous substance, pollutant or contaminant, including any costs associated with the contaminant, removal of or remedial action relating to any hazardous substance, pollutant or contaminate. The City may not enter into any contract with third parties, however, concerning these matters without the written permission of the Town Board if the cost to the Town could exceed Two Thousand and no/IOOths Dollars ($2,000.00). The Town shall, however, appoint three (3) Board Members to act on its behalf in an emergency. The names, addresses and phone numbers of the Board Members shall be furnished to City. Nothing in this contract shall be construed to extend or modify City's or the Town's limits on liabilities and immunities under Minnesota Statutes ~466.0l to ~466.15. ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (1) when necessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in . the performance of this contract, a fire should occur within the corporate limits of the City, the Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. TOWN OF MAY CITY OF STILL WATER By By William V oedisch, Board Chair Jay L. Kimble, Mayor Attest: Attest: Diane F . Ward, Clerk Date: Date: . - 2 - FIRE PROTECTION CONTRACT . THIS AGREEMENT, made this _ day of ,2002, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the Town of Stillwater, an unincorporated governmental subdivision of the County of Washington, Minnesota, hereinafter called the "Town." . . WITNESSETH, that the City and the Town agree as follows: ARTICLE I The City agrees that from and after May 1,2002, and until April 30, 2005, it will upon notification of the existence and location of any fire or rescue call in the Town and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II The Town agrees to pay the City in current funds for the performance of this contract, the sum of Eighty Eight Thousand Eight Hundred Forty-one and no/IOOth Dollars ($88,841.00), said sum to be payable one-half (~) upon the execution of this agreement and one-half (~) on or before December 31, 2002 for the first year of this contract. For the second year ofthe term of this contract, the Town will pay the amount for the first year plus an increase of three percent (3%). For the third year, the Town will pay the amount of the second year plus an increase of three percent (3%). In year two and three the funds will be payable one-half(~) on or before the first of July and the balance on or before December 31 st. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV The City shall not be liable in damages for injuries to the person or property or its agents, officers and employees directly or indirectly resulting from the operation of the City equipment or from acts of omissions of City officers and employees or their agents, negligent or otherwise, while engaged in the performance of this contract. The City or its agents, officers and employees shall not be liable to any person or entity " for costs, damages, expenses or other liability . To the extent the City does not have insurance coverage, including but not limited to, commercial insurance or self-insurance pool, the Town . agrees to indemnify and hold the City or its agents, officers and employees harmless from any costs, damages or other liability of the City, its agents, officers and employees arising from the providing of Emergency Response Services with regard to any hazardous substance, pollutant or contaminant, including any costs associated with the contaminant, removal of or remedial action relating to any hazardous substance, pollutant or contaminate. The City may not enter into any contract with third parties, however, concerning these matters without the written permission of the Town Board if the cost to the Town could exceed Two Thousand and no/lOOths Dollars ($2,000.00). The Town shall, however, appoint three (3) Board Members to act on its behalf in an emergency. The names, addresses and phone numbers of the Board Members shall be furnished to City. Nothing in this contract shall be construed to extend or modify City's or the Town's limits on liabilities and immunities under Minnesota Statutes ~466.01 to ~466.15. ARTICLE V Under no circumstances shall the City be obligated to respond to any request. for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (I) when necessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the . Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. TOWN OF STILLWATER CITY OF STILL WATER By By Jay L. Kimble, Mayor Attest: Attest: Diane F. Ward, Clerk Date: Date: e - 2 - FIRE PROTECTION CONTRACT . THIS AGREEMENT, made this _ day of , 2002, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "City" and the City of Grant, a governmental subdivision of the County of Washington, Minnesota, hereinafter called "Grant." WITNESSETH, that the City and Grant agree as follows: ARTICLE I The City agrees that from and after May 1, 2002, and until April 30, 2005, it will upon notification of the existence and location of any fire or rescue call in Grant and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport or rescue unit, suitable for use in the protection of life and property against loss by fire or rescue emergency in rural areas each staffed by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipm~nt shall be used where necessary, and practicable, taking into consideration all of the demands being made upon the City Fire Department. The use of additional personnel of the City Fire Department shall be left to the sole discretion of the City Fire Chief, or duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II . Grant agrees to pay the City in current funds for the performance of this contract, the sum of One Hundred Six Thousand Seven Hundred Ninety-eight and no/l OOth Dollars ($106,798.00), said sum to be payable one-half (12) upon the execution of this agreement and one-half ('i'2) on or before December 31, 2002 for the first year of this contract. For the second year ofthe term of this contract, the Town will pay the amount for the first year plus an increase of three percent (3%). For the third year, the Town will pay the amount of the second year plus an increase of three percent (3%). In year two and three the funds will be payable one-half (12) on or before the first of July and the balance on or before December 31 st. ARTICLE III The operation, management and control of the personnel and equipment provided by City hereunder shall at all times be under the charge and direction of the City Fire Chief, or duly authorized agent. ARTICLE IV The City shall not be liable in damages for injuries to the person or property or its agents, officers and employees directly or indirectly resulting from the operation of the City equipment or from acts of omissions of City officers and employees or their agents, negligent or otherwise, while engaged in the performance of this contract. . The City or its agents, officers and employees shall not be liable to any person or entity for costs, damages, expenses or other liability. To the extent the City does not have insurance coverage, including but not limited to, commercial insurance or self-insurance pool, Grant agrees to indemnify and hold the City or its agents, officers and employees harmless from any costs, damages or other liability of the City, its agents, officers and employees arising from the providing of Emergency Response Services with regard to any hazardous substance, pollutant or contaminant, including any costs associated with the contaminant, removal of or remedial action relating to any hazardous substance, pollutant or contaminate. The City may not enter into any contract with third parties, however, concerning these matters without the written permission of Grant Board if the cost to Grant could exceed Two Thousand and no/lOOths Dollars ($2,000.00). Grant shall, however, appoint three (3) Board Members to act on its behalf in an emergency. The names, addresses and phone numbers of the Board Members shall be furnished to City. Nothing in this contract shall be construed to extend or modify City's or Grant's limits on liabilities and immunities under Minnesota Statutes 9466.01 to 9466.15. . ARTICLE V Under no circumstances shall the City be obligated to respond to any request for assistance when in the sole discretion of the City Fire Chief, or his duly authorized agent, any one of the following conditions exists: (1) when necessary personnel and equipment are engaged in combating fire within the City or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release or threatened release of any hazardous substance, pollutant or contaminant, and if while City personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of the City, the . Fire Chief or duly authorized agent, may in his or her sole judgment and discretion withdraw all or a portion of the personnel and equipment from the performance of this contract for the purpose of responding to fire within the City. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. CITY OF GRANT CITY OF STILL WATER By By Jay L. Kimble, Mayor Attest: Attest: Diane F. Ward, Clerk Date: Date: . - 2 - . . . APPROVING FIRE PROTECTION CONTRACTS WITH TOWNSHIPS OF STillWATER, MAY AND CITY OF GRANT BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the fire protection contracts between the City of Stillwater, May Township, Stillwater Township, and the City of Grant, for the period of May 1, 2002 to April 30, 2005, are hereby approved. Adopted by Council this 1 ih day of November 2002. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . '; .. ,'''' MEMORANDUM November 5, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: On-Sale License Request from Famous Dave's DISCUSSION: Attached herewith is a request from Famous Dave's asking for one of the remaining two liquor licenses available in the City. In April 2000, they applied for an on- sale liquor license and were denied because Council felt that the remaining licenses should be retained for use in the Market Place area (see attached minutes). Famous Dave's also request, should Council not wish to give them one of the remaining licenses, to place the question for additional licenses on the Special Election ballot in January 2003. A representative from Famous Dave's will be at the meeting to answer any questions Council may have. In discussions with the City Attorney, Minnesota Statute 340A.413, Subd. 3, Referendum for additional on-sale licenses states: (a) The governing body of a city may issue on-sale intoxicating liquor licenses over the number permitted under Subdivision I when authorized by the voters of the city at a general or special election. The governing body may direct that either of the following questions be placed on the ballot: (b) (1) "Shall the City Council be allowed to issue 'on-sale' licenses for the sale of intoxicating liquor at retail in excess of the number permitted by law?" Or (2) "Shall the City Council be allowed to issue (a number to be determined by the City Council) 'on-sale' licenses for the sale of intoxicating liquor at retail in excess of the number now permitted by law?" . ( .,. .... ' 'Il '''.; In response to Famous Dave's request to have a ballot question on the Special Election ballot in January 2003, Minnesota Statute 204B.46 allows for up to two ballot questions . on a mailed ballot. Options: I. Consider Famous Dave's request for one of the remaining on -sale liquor licenses. 2. Deny their request for one of the remaining an on-sale license. 3. Discuss their request for placement of a ballot question on the Special Election Ballot in January 2003. 4. Approve or deny the request for placement of a question on the Special Election ballot. ACTION REQUIRED: Discuss Famous Dave's requests and provide direction to staff. . . . . . . . -. November 4, 2002 City of Stillwater Mayor and Council Members 216 North Fourth Street Stillwater, MN 55082 RE: Famous Dave's 14200 60th Street N Stillwater, MN 55082 Dear Mayor and Council Members: Famous Dave's respectfully requests that we be considered for a full on-sale liquor license for the above referenced premise. Famous Dave's opened in July of 1997 with a beer and wine license because there were no on- sale liquor licenses available at that time. In April of 2000 we applied to be awarded with one of the additional licenses made available by the legislature. We were denied due to being an existing business and not located in the Industrial Business Park area. Famous Dave's has been an integral part of the community since 1997. We have been supporters and backers of Lumberjack Days, Drum Beauty, both Art Festivals as well as active members in the Chamber( s) of Commerce. We have donated our time and resources to local groups and charities such as Cub Scouts, Boy Scouts, numerous churches and schools. As a Company, we have supported other local businesses; in our restaurants around the country, you will find antiques purchased from Stillwater Antique stores. We are not your run of the mill "chain" restaurant, not only do we work in Stillwater, but we live here also, myself included. At this time, Famous Dave's respectfully requests the Mayor and Council Members to approve the issuance of one of the two full on-sale liquor licenses that are currently available for use by Famous Dave's. If this request is denied, we then request that the council place a ballot question on the Special Election Ballot in January 2003 to allow additional liquor licenses for the City of Stillwater. If this ballot que~,tion is passed, Famous Dave's requests to be issued one ofthe additional full on- sale liquor license. S~~r8IY' _ ....-- Ben elsho s Regiona ice President Famous Dave':; of America - tI " /'".. City Council Meeting No. 00-7 April 4, 2000 of over $300,000. NSP is willing to install one ofthese lights north of Mulberry Street for demonstration . purposes. He requested Council direction. Councilmember Zoller stated opposition to installing a demonstration light. He felt the project cost would be excessive. Motion by Councilmember Cummings, seconded by Councilmember Thole directing staff to contact NSP to request the installation of a demonstration Vemon style light for roadway lighting on Main Street. 3-1 (Zoller nay) NEW BUSINESS UJReqUest for on-sale liquor license - Famous Dave's. City Administrator Kriesel reported an application has been received from Famous Dave's for an on-sale liquor license. Famous Dave's currently holds a wine/strong beer license. There is currently one remaining on-sale license available. When the City contacted our legislators to request special legislation for additional licenses, it was with the understanding the licenses were to be used to attract new businesses in the Industrial Business Park area. There was no intent to issue the license to an existing business. He recommended denial of the license. . Mr. Kriesel noted Famous Dave's has the option of requesting a referendum question to allow additional licenses be placed on the November ballot. Another option is to request special legislation for an additional license. Motion by Councilmember Cummings, seconded by Councilmember Thole denying the application of Famous Dave's for an on-sale intoxicating liquor license. All in favor. Recessed at 8: 10 p.m. Reconvened at 8:25 p.m. 2. Receiving Mulberry/Water Street Feasibility Report and Ordering Hearing. Civil Engineer Sanders explained the plans for the McKusick Ravine Project are progressing. Some of the work will be in the street right-of-way along Mulberry Street. It is proposed to reconstruct the section of streets that are c.ffected by the new storm sewer installation that are not currently an urban street. Included are sections of Mulberry Street from 3rd Street to 2nd Street and Mulberry from Main Street to the railroad tracks. It is also proposed to reconstruct Water Street from Mulberry Street to Myrtle Street. Mr. Sanders presented information on construction plans and cost. He recommended Council approve the feasibility repcrt and order a public hearing to be held on May 2 at 7 p.m. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 2000-114 receiving the report ard a calling hearing on Mulberry and Water Street Improvements (Project 2000-05) for May 2 at 7 p.m. . Ayes: Nays: Absent: Councilmembers Cummings, Thole, Zoller and Mayor Kimble None Councilmember Bealka 6 . ",' · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director V November 7,2002 Request to Use City Land for Private Dock The City Counci.l has a request from John Kerchbaum to use city land between the Dock Cafe and Andiamo boarding area as a location for a private dock for his gondola ride operation (letter attached). This is the same location previously received by the city council for launch ramp access to the agua car club. The city owned site is currently leased to the Andiamo and is not available. Mr. Anderson indicated he is interested in continuing to lease the city parcel and would make space available for the gondola operation for boarding of passengers at the public docks but no long term parking. . The request was presented to the Parks Board at their meeting of October 28, 2002. They recommended against allowing us of city land for the private dock or launch ramp. Recommendation: Consideration of dock request and Parks Board recommendation not to use city river land for private use. Attachment: Jolm Kerchbaum letter, 10-8-02 . II '.. 10-8-02 Mayor Kimble and Stillwater city counsel . I have been trying to find an alternative to the levy for gondola rides for the summer of 2003. There are not a lot of options. The Dock Cafe would like to work with me, but because of insurance issues that is not possible at this time. I ended up talking to the DNR, and the Corps of Engineers about the city land just south of the Dock Cafe. Looking at the possibility of having a loading platform, a small dock 20 foot long by 4 foot wide to load and unload gondola passengers. I talked with Molly Shodeen with the DNR. (651-772-7910). Molly said that this would be ok with the DNR if we comply with over night docking regulations. I then talked with Dan Seamen at the Corps of Engineers. (651-290-5380). Dan sent me an application for a permit so that I can move forward. What I need now is permission from the city to pursue this. I believe this would be good for me and for the city of Stillwater. Thank you for your time. smcett~ JO~ ~erschbaum Gondola on St. Croix 651-439-1783 . . . . . LAKE 81 CROIX IIINMIJlIltDNOF..,.... AIIOJICJID IIliIJIiIIO". .;;i:~ W=c, --- \IIcInIly .... .+ o fIG SCIII8 in Feel ..... J _.. 1.1 Iv-_I_~."" w:::.-=-~A =:===:-e =:::::=,.-- 5----=--:r~ I .--1 --~ .. . '. MAGNUSON LAw FIRM LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET . SUITE#202. P.O. Box 438 . STILLWATER,MN55082 TELEPHONE: (651)439-9464 . FAX: (651)439-5641 DAVID T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson ~ November 11,2002 DATE: RE: Water Front ZONING CONTROL * The City property to which the current docks are anchored and where the gondola would like a dock is zoned RB (two family residential) subject to the Shoreland overlay restrictions and standards found at Subdivision 23 of our zoning ordinance and the Floodway overlay restrictions and standards found at Subdivision 22 of our zoning ordinance. 1 * The neighborhood activities fall within the definition of "marina" contained in the Shoreland regulation. The regulation provides: "Marina means an area of concentrated small craft mooring where actual facilities may be provided for fueling, sewage pump out, boat repair and boat storage." * Marinas are permitted in the area south of Nelson Street by conditional use permit by the standards of the Shoreland regulations and the Floodway regulations. 1 The shorelands regulations have been approved by the Minnesota DNR, the agency that in the area of the St. Croix south of the boom site, certifies that local regulations meet the requirements of the Wild Area Scenic Rivers Act. Any changes in these regulations must be approved by DNR. . . . * Entire site, including both docks on City property and Andiamo' s nearby dock moored to owner's property are considered one marina site and regulated with one conditional use permit held by the City and the Andiamo as permit holder (based upon combined ownership). The original Conditional/Special Use Permit for this area was granted on October 10, 1988 and was amended to reflect changed conditions on July 21, 2000. In order for an additional dock to be built for the gondola in this area, an amendment to the conditional use permit would be needed.2 OWNERSIDP CONTROL Since the City is the owner of the property being considered, a lease arrangement could be required, but would need approval pursuant to City Charter requirements. 3 . Ownership however, gives the City the highest form of control over the property and wide discretion over how the property is used. The discretion is greater than if the City were exercising zoning controls over private property. GENERAL WATERFRONT CONTROL Stillwater City Code, Section 48-6 provides that no person may operate a dock on the S1. Croix River within Stillwater without a dock permi1.4 This provision regulates docks on private property as well as those of City property. The City Code can be amended at any time by ordinance. /nm 2 Some City Code factors to be considered when granting conditional use pennits in the shoreland area include (a) amount of waste to be generated and adequacy of disposal system; and (b) compatibility of proposed development with uses on adjacent land. Note: parking and toilets can be controlled through these standards. 3 Any sale, lease or change in use of property abutting of St. Croix River needs published notice and has the possibility of referendum. 4 No standards for regulating off site impacts such as parking or toilets are contained in the dock permit ordinance. 2 MAGNUSON LA WF'IR1VI . LICENSED IN MINNESOTA AND WISCONSIN THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET . SUITE#202 . P.O. Box 438 . STILLWATER, MN 55082 TELEPHONE: (651)439-9464 . FAX: (651)439-5641 DAVID T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council and Staff FROM: David T. Magnuson DATE: November 11,2002 RE: Ownership of Area South of Dock Cafe The enclosed map is made from surveys done by Barry Stack and others of the area south . of the Dock Cafe and east of the City parking lot on South Main Street. The area shown as parcel 3D is owned by the City. This includes the area where the deck and down ramp is located and is the boarding area for most of the Andiamo activities. Parcel 3D also includes the triangular parcel directly across the railroad tracks. This parcel was purchased by the City from the Soo Line Railroad and the Chicago Northwestern as part of a neighborhood land acquisition done cooperatively in 1993. As part of this transaction, McGuire and the Dock Cafe obtained the property directly north of the City property and adjacent to the Dock Cafe and Anderson obtained the sliver of property on the river noted as parcel 3C. As part of that purchase, Anderson also obtained the northerly part of parcel 2 which is the narrow piece of property between the City parcel east of the railway and the City parking lot. Next, as part of an acquisition made by the City on November 7, 2000, the City . purchased all of the railroad property owned by the Union Pacific Railway from Nelson Street to the southerly City limits. Parcell, on the enclosed map, was obtained by the City in that . transaction. This property was leased by St. Croix Boat and Packet, the Anderson interests from the Union Pacific Railway and when the City obtained title, the railroad assigned the landlord's interest in this lease to the City. This is a year to year lease and pays the City $6,000 per year in rent. I would be happy to answer any questions about this. Yours very truly, /nm . . 2 ':''';''l"Y ',V.~: ~ .. '~. q,-r"'i PAQ~INc;. 1-0"/ ' ~ " "" ~ ~ '-- Q'r-. ~~-^ . }:;t~'. 1;;,7 .' " '':;~f ,-.. '~" ~ :.... '-...~. . t .~,~;.~ .- , !";,~i::':: -- PARCEL 3C ,~ 7' J;. Fr.!. {)W1Js' () ~'!...,.} It-~JJf!:IP"'~ t<'tu/~/l.IL- ,fob -- ,j '. '" " " Ph!J.cf..L ( p~HIrS~t:> aY ~rr'l FAf''''~P1~ II./J. uNtO'; rn~' ND~ 7,')."..,-0 IIsE ~..,,~rIN" ~~"AAl _..",~/J A^'~.: fJ~o Ita. A~14"'~P c: ,T'I '-leA-I).. -rl> 'UiiM~ 'f'{J'IeAIJ. '6 ~ ,...'Vl.. rP>~ c:.rf"I' , .", ,... ' ~. ..:t,. '+ " " .\ .." ''(', , . \, ". '..:--- ,~.~~.~~~' "..' f~r>:,' .;"""",,, ;.;~ ......" \ H't,.!': $'_) \' f' ~ ~. 9, .R'k"V~: . . . 1975 - 1978 1979 1982 1983 1984 1985 1986 1987 1988 RECENT WHARFAGE HISTORY ON THE STILLWATER WATER FRONT City Council grants annual wharfage permit to Carr Griffith of Griffith Marine to moor "Jubilee I" on levee, from a point 30 feet north of flag pole to the bridge. Griffith allowed a power pole, but obligated to make utility arrangements privately with NSP - annual permit fee $300. Tim Johnson, Croixside Leasing, given wharfage permit to load and unload passengers only at levee in Lowell Park - Wharfage fee $100. Because of pressure from Minnesota Department of Transportation and u.s. Coast Guard, restrictions included in Griffith - Jubilee renewal to limit trips that required bridge to be raised. Griffith given a second mooring site north of bridge by bandstand. Fee raised to $600 per year. Carr Griffith given city permit to construct and place large v-shaped dock north or bandstand for Jubilee dockage. City supports Army Corps. of Engineers permit to place dock. Port Authority reappointed after many years of not meeting. Bill Bowell given limited wharfage permit to load and unload passengers of Viking Explorer on levee. City adopts new waterfront ordinance. Port Authority gathers comments from county, DNR and Minn.-Wise. Boundary Commission for inclusion in regulations. Sets fee of $1 00 for boats boarding for hire at levee. Dick Anderson requests permit to run a charter boat using levee area for boarding. No specific area given. Fee of $100 is set. Port Authority denies permit to Stillwater Dock Company to build large dock for excursion vessels. Port Authority grants dock permit to Stillwater Dock Company for building excursion dock south of Nelson Street. Renews wharfage permit for Anderson, grants wharfage permit to Muller Boat Company of Taylor's Falls to board passengers on levee. Dock permits renewed - Andiamo given wharfage permit to lease site at Stillwater Dock Company, and Muller Boat of Taylor's Falls is given permit. Fees $250 each. St. Croix Boat and Packet Company (Anderson) purchase docks from Dock Company. Given dock permit to move docks to City property south of Dock Cafe. Much hassle from Army Corps. of Engineers and Minnesota DNR regarding problems with ticket office and additional charter boats. Fees, $1,000 for excursion dock and $250 for general dock. - 1 - . . . 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 Special use permit granted to relocate Andiamo docks, to place small ticket shelter on dock and to provide mooring for 3 charter vessels at dock. Struggles with MN DNR, Army Corps and Department of Interior over uses. Fees - $1,000. Dock permits for Andiamo renewed - fees $500 for each charter and excursion boat $500 for municipal boat dock $500 for ticket vessel Total fees (3=$1,500) (I =$500) (1 =$500) $2,500 Wharfage permit granted to Midwest Parasail to load and unload passengers south of bridge. Fee $250. Wharfage permit granted to Lady Chateau to load and unload passengers at levee. Fee $250. DNR and Army Corps. permit finally granted to Andiamo docks. Permits renewed, Fee $2,500. City Council and Port Authority adopt interim waterfront usage: 1) No additional docks, either private or public on property adjacent to St. Croix River. 2) No additional wharfage permit for 1991 season. 3) Public waterfront to be used for short term docking of transient boats. 4) Fees be annually adjusted based upon impact on parking and other services. Permits for Andiamo renewed. Total fees raised to $3,750. Charter amendment approved restricting change of use on waterfront. Permits renewed - fees remained $3,705. Agreement reached with Dock Cafe and Anderson to negotiate as one with Soo Line and Chicago Northwestern Railroad for purchase of abandoned railroad property south of Nelson Street. Land purchased and transferred according to agreement. Permits renewed - fees remained $3,705. Permits renewed - fees raised to $5,000. Permits renewed - fees remained $5,000. Permits renewed - Empress added to Andiamo fleet. $1,000 per vessel. Total fees $6,000. Permits renewed - 6 units Andiamo, Andiamo Showboat, Majestic Lady, Empress, floating ticket office and transient boats. Total fees $6,000. - 2- . . . 1999 2000 2001 2002 City obtains possession of Aiple property at end of term of lease to Aiple towing. Permits of 6 renewed. Fees increased to $1, I 00 per unit. Total fees $6,600. Permits renewed. Fees increased by $100 per boat to a total of $7,800. New condition imposed on use due to construction of on land ticket office. Amended conditional and special use permit granted to Andiamo interests. City concluded purchase of Union Pacific Railroad right of way south of Nelson Street. Andiamo permit renewed - no change in fees $7,800. Wharfage permit granted to Valley Cruises for Kolliner Park. They are permitted to pull up one vessel on beach in return for clean up. Wharfage permit granted to John Kerschbaum for gondola. -3- 7 November 2002 . Mayor Kimble and the Town Council City of Stillwater 216 North 4th st. Stillwater,MN 55082 To the Mayor and the Town Council: We are writing this letter to encourage the City of Stillwater to allow the moorage of the Italian gondola owned by John Kerschbaum. Although we are residents of v- ," Minneapolis during the winter months, we have summered in Washington County (Scandia Township) since the 1930's. We have actively participated in successful efforts by St. Croix residents and the Wisconsin DNR to preserve the beauty and natural value of the St Croix River through the establishment of the Standing Cedars Community Land Trust. . Many of our s~mmer days are spent in Stillwater, in the shops and restaurants, and last summer riding in Mr. Kerschbaums gondola. We have followed the history of the gondola from its purchase in Venice, through shipping, delivery and restoration. We both grew up in canoes and small fishing boats on the St. Croix. In these days of modern technology and the onslaught of noisy power boats, we feel that the beautiful and historic gondola should be protected and treasured by the City of Stillwater for its inhabitants and many visitors. The gondola has a historic and esthetic value which cannot be equaled anywhere else on the river. Mr. Kerschbaum should be congratulated and supported for his vision and commitment in introducing this unique addition to Stillwater's thriving waterfront. As taxpayers on three properties inWashington County, we hope that our opinion regarding the gondola will be considered seriously. We cannot think of a more valuable and imaginative contribution to the City of Stillwater. tr b,-~"",.. ~ ~ "i~_ 17 ~~ =-~- Alexa~rl;a a~Robert Bowen Thank you, .' November 9, 2002 . Letter To The Stillwater City Council: Tuesday night when you face the Gondola owner's request for city dock space, you have a chance to chart a new course for all Stillwater citizens and taxpayers. A course of "fairness to all concerned," as the Rotarians aspire to in their marvelous motto. It's a chance to move our City government forward in time from a past of its apparent traditions of cronyism and personal favors from our City. To be fair to both the hometown "old boys" group as well as to the people who will never make it into this exclusive club, including those of us who've adopted Stillwater for our homes or business (or both). To be fair to all citizens and all taxpayers in allocating a limited City resource for fair market value under a fair, well thought-out policy for our fine waterfront, rather than what seems to be a grant of an infinite monopoly to our waterfront. (Certainly there must be other cities with waterfront with a clear, consistent and fair policy. Why don't we reach out to see what other successful cities have done instead of the "business as usual" ad-hoc approach?) When will the Stillwater City Government come into the modem age of enlightened and fair decision- making? How about Tuesday night? I invite anyone wishing to discuss the City's waterfront policy to call me at 439-8093. Jeanne M. Anderson 1109 South 4th Street Stillwater, MN 55082 . (W) (651) 430-8457 (H) (651) 430-8457 . . November 10,2002 To: Mayor and City Council Stillwater, Minnesota Dear Mayor and Council members, I am writing on behalf of John Kershbaum and Gondola on St. Croix. . I am a dentist and have my office in the Desch building in downtown Stillwater. Several of my patients come from out of town for their appointments and love to visit the beautiful city we all share and are proud of. Some of the great things that are evolving with the downtown area are the diversity of shops and businesses that offer a unique appeal to outside visitors. We all Iffiow the health of the downtown businesses depends on the draw of the ambience of the town of Stillwater. Many of my patients constandy remark about the wonderful gondola rides on the river and how unique it is to have it here. They have never seen anything like it. It is no secret about the influence other businesses have of the policy making of the city council and how the paddle boats have taken over and monopolized the "city dock". I do not believe bringing in a wonderful unique business like Gondola on St. Croix would set an unreasonable precedent for other businesses. After all we have trolleys, paddleboats, marinas, trains, and lots of river activities from craft fairs to rock and roll all summer long. I like the idea of Gondola on St. Croix. It can't do anything but enhance the image and draw of Stillwater. It's a reasonable, viable, legitimate, business and has just as many rights to be there as any other business. Let's get together on this subject and work out a reasonable compromise. One that will support and nourish the business that John Kershbaum is trying to make go. With our help and support, I believe it will benefit all of us. Sincerely, Robert W Hasel D.D.S. Lynn Hasel . . . . Downtown Interest Group clo River Market 221 N. Main S1. Stillwater, MN 55082 November 12,2002 Stillwater City Council City of Stillwater Subject: Support for Gondola Dock in Downtown Stillwater Mayor and Council Members Gentlemen: We support the request from John Kerschbaum to the City to lease space along the downtown waterfront for gondola passenger loading. The gondola provides a quiet and picturesque experience that is unique in this area. We believe the gondola will continue to attract visitors to Downtown Stillwater, and contribute to support of the businesses which provide major tax support to the City, County and School District. This summer our Downtown Interest Group presented Movies by the Bridge in Lowell Park, to bring citizens downtown for an arts experience and to help support downown businesses (at no expense to the City). Attendance averaged 100 on the seven nights we showed movies. Seeing the lighted gondola on the S1. Croix River downtown, was an unexpected and beautiful sight for visitors from as far away as North Carolina. We hope that the City Council will support the unique sight and quiet experience of gondola rides in Stillwater on the S1. Croix River. Respectfully submitted, Downtown Interest Group Joci Tilsen {(/)o(!~ ~ ;/ Ann DeLaVergne Norman Steere ~~7- I~~ · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~ November 7, 2002 Request from Downtown Parking Commission to Promote Free Downtown Parking During the Holiday Season The Downtown Parking Commission is working with the Chamber to better coordinate and communicate the availability of parking in the downtown. To use parking to promote the downtown during the holiday season, the commission would like to place an ad in the local paper describing the availability of free parking. The cost of the adverting is $1, I 03 .90 to $1,452.40 depending on circulation. The Downtown Parking Commission is requesting city approval of using pay parking revenues to pay for the advertising. . . 11/85/2082 15:131 55143824813 GREYSTO PAGE 132 Parking Commission '. Memo Toe Steve Russell ,.... Par1<ing Commission DatIII 11te12002 ReI ParkIng Program Announcement The costs to place an 8.S" x 11 · insert - printed on two sides would be as follows: Distribution 15,000 20,000 Gazette Insert $ 609.75 $ 813.00 Printing wi 70 Ib stOCk $ 494,15 $ 839.40 Total $1,103.90 $1,482.40 . Additionally design costs would be estimated to be $100 ~ $300 depending on wh8t we want done. . . r illwater "~ - - ~ "--- ~ THE BIRTHPLACE OF MINNESOTA J NOTICE OF PROPOSED ASSESSMENT FOR 2001 WATER SERVICE (L.I. 357) October 28, 2002 Mark Oftedahl 1024 Fifth A venue South Stillwater, MN 55082 Notice is hereby given that the Stillwater City Council will consider the assessment for water service repair at your property as it relates to the Defaulted Agreement dated June 19, 2001. This item will be addressed at their regular meeting of November 12, 2002 in the Council Chambers at City Hall, 216 N. 4th Street to adopt the proposed assessment for L.I. 357. The following is the area proposed to be assessed: Property at 1024 Fifth Avenue South, Stillwater, Minnesota, Washington County, legally described as South . 10ft of Lot 5 & All of Lots 6 & 7 Block 15 Hersey Staples & Co The improvement consists of: water service repair Your Parcel described as follows: 34.030.20.23.0089 The amount to be specially assessed against your particular lot, piece, or parcel of land is $2,200.00 If payment is not received by December 12, 2002, the amount listed above will be collected over one (1) year (2003) with the property taxes that are paid to Washington County. The one-year assessment will be collected with interested added at 8% from July 1, 2001 through December 31,2003. ~~klu~ Diane Ward, City Clerk . CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 RESOLUTION ADOPTING ASSESSMENT FOR 2001 WATER SERVICE FOR 1024 FIFTH AVENUE SOUTH (L.I. 357) . WHEREAS, a Water Repair Service Agreement dated June 19, 2001 relating to Parcel 34- 030-20-23-0089 was executed; and WHEREAS, the agreement for this water repair is in default. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF STillWATER, MINNESOTA: 1. Such assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of one (1) year. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, . the Board of Water Commissioners. If the assessment is not paid by December 12, 20~ accrued interest from July 1, 2001 through December 31,2003 will be added. If payment is not received by December 12,2002, the amount listed above will be collected over a one-year period with interest added at 8% per year on the unpaid balance. The entire assessment plus interest will be collected with the property taxes that are paid to Washington County. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 12th day of November 2002. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . MeI110randUlll To: From: Mayor and City Council Klayton Eckles, Director of Public Works K. e-- Date: November 8, 2002 Subject: Proposed date for the Official Public Works Facility Grand Opening DISCUSSION Public Works employees have been brainstorming ideas for holding a public open house and grand opening for the building. It would be nice to have the grand opening while the paint is still fresh and the facility in top shape. Staff is currently looking at January 18t\ a Saturday, as the official open house and grand opening date. This would give us about six weeks to move and get settled. Some of the ideas for activities that have come about are as follows: · Tours of the facility and building highlights · Snacks, food and refreshments . · Balloons and coloring books · Discussion of the design and building process with architect and contractor · Introduction of Public Works employees . · Bulletin boards listing duties and responsibilities of the Public Works department · Equipment demonstrations · Education materials and handouts · Ribbon cutting and/or dedication Staff is interested in getting comments and participation from City Council as well. To proceed with the ideas would require some expenditure. We estimate a cost of about $2000 if we have deli style food, somewhat less if we just have snacks. Also there would be some overtime costs. RECOMMENDATION Staff recommends that Council discuss the proposed January 18th date for a grand opening on the Public Works facility and provide staff~ith input on a budget. . ACTION REQUIRED If Council concurs with staff recommendation, Council should a motion directing staff to begin preparation and notification for the January 18th grand opening ofthe Public Works facility. ,I . . . STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082.4806 (651) 439.1 675 FAX (651) 439-0012 Board of Trustees Meeting Agenda Tuesday, November 12, 2002, 7 P.M. 1. Call to Order 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report+ D. Other Activity Reports* E. Web Site Usage Report* F. Director and Other Staff Reports+ G. Financial Report + H. Policy Review - Emergency Policy* 5.2003 Holiday Closings 6. 2003 Board Meeting Dates 7. 2003 Operating Budget Request 8. Fundraising Campaign A. Naming opportunities B. Case Statement Development C. Board Financial Commitment D. Report of Other Progress to Date 9. Building Expansion A. Building Program Progress B. Building Advisory Committee Meeting C. Architect Selection Process 10. Board of Trustees terms 11. Committee Reports 12. Other 13. Adjournment \ A+ I A A+ A+ A+ A+ I I I I I A+ 1+ I If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday, November 11,2002. A=Action Item I=Inform...ation Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed ~ , . Agenda Item 4. A. STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER, MN 55082-4806 651 439-1675 FAX 651 439-0012 . Board of Trustees Meeting Minutes Tuesday, October 8, 2002 Present: Bill Hickey, Rick Hodsdon, Victor Myers, Jessica Pack, Brian Simonet, Andrea Tipple and Dick Huelsmann Absent: Bill Fredell and ML Rice Staff Present: Lynne Bertalmio 1. Call to Order: The meeting was called to order at 7:08 p.m. by Bill Hickey. 2, Adoption of the Agenda: The agenda was adopted with a motion by Tipple and a second by Hodsdon. Motion passed. 3. Communication and Public Commentary: Director Bertalmio shared a letter from Ascension Church inviting library representatives to an open house on 10/13/02 from 1-3 p.m. 4. Consent Calendar: The Consent Calendar was adopted, including payment of bills totaling $18,189.38. Motion by Hodsdon, second by Tipple. Motion passed. . 5. Building Program Process: David Smith, Consulting Librarian, addressed the board. He is a consultant based in Hopkins with 30 years experience. He first began working with SPL in 1981. A space needs and expansion feasibility study was completed in June of 2000. He is currently looking at the Program being complete by the end of this year. Summary of Existing and Additional Library Space To Meet Projected Needs was distributed. 6. 2003 Budget Request A. Capital Budget: We have been asked by the city to look over this budget and pare (no specific amount). L. Bertalmio and B. Hickey made several suggestions. Adjustments suggested were: Adding 3 public computers instead of 4 ($3,000), 2 barcode scanners instead of3 ($1,000) and narrowing the scope ofthe roof improvements ($5,000). These changes result in trimming $9,000 for the 2003 Capital Budget Request. A motion by Myers and a second by Tipple was passed by the board. B. Operating Budget: The city has not asked us to cut any funds from this budget at this time. However, the board did discuss the budget and the possibility the request to decrease the operating budget may be made. No action was taken. 7. Fundraising Campaign: A. Communication and Events Committee Job Description: The co-chairs met and developed the description and developed the proposed committee member list. These . were approved by a motion from Huelsmann and a second by Tipple. . . . . page 2 B. Case Statement Review Task Force: On 10/16/02 chairs of committees will meet to see the unveiling of the concept that Hall Kelly developed as the new logo and presentation materials. Anyone who is interested may attend. C. Board Financial Commitment: Reminder to return your forms to the library as soon as possible. D. Report of Other Progress to Date: The first steering committee meeting took place, Several donors have expressed interest in the project. The Anderson Foundation has agreed to make a $500,000 donation to the project. The Margaret Rivers Foundation has been contacted and is meeting 10/9/02. Feedback has been very positive. 8. Building Expansion: A. Committee recruitment is still in progress. Meetings are scheduled for November 6 and December 5 at 7:00 p.m. B. Communication with the Ascension: The board reviewed a letter sent to Dwight Cummings, the attorney for the church. 9. Strategic Plan: Director Bertalmio reviewed and explained the 2003-2005 Strategic Plan. It was accepted by the board with the amendment of "endowed fund" to "dedicated fund". Motion by Hodsdon, seconded by Huelsmann. 10. MLA - This year's program offerings were rather bland. 11. Committee Reports: none. 12. Other - Meeting announcements - Case Statement - October 16, 5:30 p.m. with Half Kelley and Karen Hering Fundraising Committee - October 23 at 7:00 p.m. at City Hall Building Advisory Committee - November 6 - 7:00 p.m. December 5 - 7:00 p.m. 13. Adjournment Stillwater Township November 14, 2002 Stillwater Town Hall Chair Laabs 7:00 p.m. Regular Meeting . Call To Order Agenda: Adopt Minutes: Approve Minutes: October 24,2002 Regular Town Board Meeting Approve Canvas of General Election Old Business 1. Report 2. Checks and Claims 3. Discuss Nelson Claims 1. Dwight Carlson Lot Line Adjustment? , 2. Town Hall Uses 1. 1. 1. 1. . 1 1. Planning Commission Vacancy 2. Untiedt re: Emergency Preparedness 3. Planner Hiring Treasurer: Attorney: Planner: Engineer: Clerk: Committees: People: 8:00 PM New Business: Adjourn REMEMBER PLANNER INTERVIEWS ON NOV 19 AT 7:00 P.M. PLEASE GET PAYROLL CLAIMS TO ME AS SOON AS POSSIBLE BY THE END OF THE MONTH. . 11/09/2002 Pat Bantli ~ . . . .# . 0 CT ;: ,,2002 . I' I 145 University AvenuFWes1;SI:PaiII;MN 55103-2044 Phone: (651) 281-1200. (800) 925-1122 TDD (651) 281-1290 LMC Fax: (651) 281-1299 LMCIT Fax: (651) 281-1298 Web Site: http://www.lmnc.org LMC League of Minnesota Cities Cities promoting exceUence MEMORANDUM To: Mayors, City Managers, Administrators and Clerks From: Jim Miller, Executive Director Re: December aid cuts becoming more likely Date: Tuesday, October 22, 2002 In mid-August, the League distributed a memo outlining considerations for your city budget due to the uncertainty surrounding the state's budget. This memo is intended to update the information contained in our previous document. The focus of this memo is not on the much- publicized 2004-2005 biennial deficit that could exceed $3 billion. Rather the focus is on the immediate fiscal year budget and the possibility that by the end of current fiscal year on June 30, 2003, the state could face a deficit that will require almost immediate remedial action. This could include reductions or delay of December aid payments. Two weeks ago, the State Department of Finance released the quarterly economic update. This quarterly update is not formal state budget forecast. It is a report on year-to-date revenue collections compared to previous forecasts, and makes note of any significant economic or revenue developments that have occurred since the last formal forecast. The news at the update was again pessimistic. The continued slow recovery from the recent recession has translated into a slower rebound in the state's tax collections for the current fiscal year. If current tax collections remain dampened, the state could have a deficit for the balance of the current fiscal year. The next official prediction of the status of the state budget will occur on December 3. The Department of Finance will release its state budget forecast on or around that day and if the short-term projections indicate a 2003 deficit beyond the state's budget reserve, the state will likely have to take quick action. " , Un allotment In our discussions with administration staff, it is clear that there are at least preliminary preparations being made should the December forecast show a deficit for the remainder of the current biennium. The governor has the power to "unallot" or reduce state expenditures to balance the state's budget and December state aid payments could be affected. . Although we did mention this possibility in the August memo, at that time it did not appear to be a likely outcome. However, as each passing month ends with revenues lower than forecast, it appears that a deficit, and therefore unallotment, is more likely. As stated in the August memo, the governor's power to unallot is broad. Through unallotment, the governor effectively has the power to reduce legislative appropriations to address a state deficit that exceeds its reserves. The December 2002 Local Government Aid (LGA) and market value homestead credit (MVHC) payments would be the last distributions to cities this biennium. However, to further complicate matters, cities in the 19 counties affected by June flooding have, as of this week, received their second half LGA distribution and therefore would only have market value homestead credit outstanding and subject to cuts. In other words, the percent of cuts conceivably could be larger since the total available has been reduced by these early payments. Aid Payment Deferment In addition to the governor's power to unallot (or cut) appropriations, state law allows the governor to defer (or withhold) distributions of appropriated money. This power could be used to delay action on unallotments while the governor develops a proposal for cuts or it could be used . as a short-term bridge to meet the state's cash flow needs. By delaying aid payments, the governor would have more time to make decisions on whether and how to cut aid payments. If the December aid payments are deferred until after the legislature convenes on January 7, it is possible that legislators and the incoming governor might also have a role in any final decision. The law does not place limits on how long a state payment can be deferred. Although it currently does not appear that the state will have a cash flow problem in late December, if a problem materializes, the governor could delay LGA and market value payments to address the problem. Summary The state's budget situation has not improved and due to the increasing possibility of a shortfall for the balance of this biennium, delay in the December distribution ofLGA and MVHC or unallotment of a portion ofthese payments remains a distinct possibility. The long-term state budget outlook also looks bleak. Legislative action to address this long-term shortfall could affect city aid distributions beginning in 2003. However, action on this long-term deficit will not likely occur until late in the 2003 legislative session. . . . . James R, Schug County Administrator WASHINGTON COUNTY OFFICE OF ADMINISTRATION GOVERNMENT CENTER 14949 62ND STREET NORTH. P,O, BOX 6. STILLWATER. MINNESOTA 55082.0006 651-430-6001 Facsimile Machine 651-430-6017 Molly F, O'Rourke Deputy Administrator October 22,2002 FYI Diane F. Ward, City Clerk Larry D. Hansen, City Administrator/Finance Director City of Stillwater 216 N. Fourth Street Stillwater, MN 55082 Dear Ms. Ward and Mr. Hansen: Re: Special Election - County Auditor Mail Ballot Approval The Washington County Assessment, Taxpayer Services and Elections Department has received the certified copy of City of Stillwater Resolution 2002-227 setting a special election date of January 28, 2003 for consideration of a charter amendment question, authorizing a mail election ballot, and requesting the Washington County Auditor's approval to conduct the mail ballot election. Pursuant to M.S. 204B.46, this letter is to notify you of approval for the City of Stillwater to conduct the mail ballot election on January 28, 2003 subject to all applicable election statutes and Minnesota Rules 8210.30 Mail Balloting. If you have any questions regarding this issue, you may contact the Elections Division at 651-430-6790. Since.r,~"IY,; .,,' cil. 1 If' ~,! ///1 ' ft'JA / --7. ~ MolI( . O'Rourke Dep. y Administrator/County Auditor c Kevin Corbid, Director, Assessment, Taxpayer Services, and Elections Jay L. Kimble, Mayor, City of Stillwater Jim Schug, CdlJntyAdministrator EQUAL EMPLOYMENT OPPORTUNITY f AFFIRMATIVE ACTION .. Legislative Associates; Inc. ,D'f I,~~ OCT 2 2 aJl) '.- "'-"'..-'"'''' -~:~,.-~- . --,,, r~-~.'_"___~_"'__""_____'''-''~o~~_~=.~~_ ~,.. IIOI 30th Street, Suite 500 wasbil1gtol1, D.c. 2.0007 /2.02.) 62.5-4356 Fax (2.02.162.5-4363 P.o. Box 2.131 stillwater, MN 55082. (6511439-7681 Fax (6511439-7319 October 18, 2002 To: From: Mayor Jay Kimble and Council Members Ed Cain, LAI Legislative Status Report: Stillwater Projects Subject: The upcoming elections, homeland security, and the Iraqi Resolution have all contributed to a tumultuous 107th Congressional Session. The House has essentially adjourned without any formal action until after the elections. The Members may come in one day a week until after the elections if there is something to vote on that can't be delayed. The Senate remains in Session in an attempt to pass a homeland security bill, but . essentially is not doing very much. The Senate Leadership states that they will keep them , in Session until the Friday before the elections. Both parties are trying to position themselves in a way that will help the Members running in the elections. If the House Democrats picked up 6 or 8 votes, they could take control of the House leadership. The Senate needs a change of only one Member to switch the leadership back to the Republicans. I'm afraid that more attention is being paid to politics than to what's best for the Country. In addition to all of this, someone is going around the D.C. area arbitrarily shooting people. Current Congressional and Legislative Status: · House Members may return one day during the week of October 21-25 if there is something of importance to vote on, otherwise they will not return until after the elections; · The Senate is scheduled to continue debate on Homeland Security, and say they will not adjourn until November 1. · Only two of the thirteen Appropriations Bills required have been passed and signed into Law. The other 11 are in various stages of completion. · Congress has passed an appropriations Continuing Resolution (CR) that extends to November 22. This allows the Federal government to continue operations, usually at the previous year's level until the new Appropriations Bills are passed. This assures that the Federal government will not be shut down as occurred during the Clinton Administration. . (1 ) . . . . The November 22nd Continuing Resolution almost guarantees that there will be a "Lame Duck" session after the elections. What bills are taken up in the Lame Duck Session will be determined to a large extent on the election results. · The Energy and Water Appropriations Bills have been voted out of both the House and Senate Committees, but no floor action is scheduled. The bills could be taken up during the Lame Duck Session, or an extended continuing resolution passed that would postpone action on the bill until the new Congress is convened in January. If that were the case, new bills would have to be introduced, and passed.out of Committee again. · The Water Resources Development Act (WRDA) has been voted out of Committee on the House side, and was scheduled for a floor vote under a "Suspension of the Rules." This is a procedure reserved for non-controversial bills, and permits very limited debate and no amendments. The bill was pulled from the calendar when opposition was noted. Further action on the bill before the elections is very doubtful. · If differences between the Chairman and the Ranking Member are resolved, it could be voted on during the Lame Duck Session. If not, the WRDA Bill will have to be reintroduced in the next Session of Congress. The WRDA Bill, which authorizes projects for the Corps of Engineers and other agencies, is scheduled to be amended every two years on the even numbered years. The 1998 WRDA Bill was delayed because of differences, and not passed until the 1999 Congressional Session. Another WRDA Bill was passed in the 2000 Session. · The Senate WRDA Bill has not been voted out of Committee, however, it is essentially completed, and could move on a moments notice if the differences were worked out with the House. · WRDA Differences: The primary disagreement between Republicans and Democrats is legislative provisions that deal with modification of Corps of Engineers procedures. The Democrats want the provisions included in WRDA, and the Republicans want to deal with the problem in separate legislation. · The results of the elections will determine to a some degree the resolution of WRDA; will it be passed in November, or will it be delayed until the 108th Congress convenes in January. Either way, it will be passed. The same is true for the Appropriations Bills. I'm continuing to work with Congressmen Luther and Congressman Kennedy on the release of funds appropriated for Stage 3 of the flood control project in the House Bills, and with Senators Wellstone and Dayton in the Senate. Theirpriorities now are now directed toward reelection, and many of their key staff have taken leaves to work in their campaigns. These means more direct work with committee staff is necessary. If you have questions, please give me a call, or I would be happy to meet with the Council. I will be in D.C. again on Tuesday through Thursday this week, but can be reached on cell phone (651)303-2424. . (2) October 24, 2002 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.~ PRESENT: Chairperson David Johnson, Supervisors Duane Laabs, Jim Doriott and Ken LaBoda. Also, Attorney Tom Scott, Engineer Paul Pearson, Treasurer Gloria Sell and Police Chief Steve Nelson. 1. AGENDA - M/S/P LaBoda/Doriott moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P LaBoda/Doriott moved to approve the 10/10/02 Stillwater town board meeting minutes as written. (4 ayes) M/S/P Laabs/LaBoda moved to approve the 10/22/02 Stillwater township budget meeting minutes as written. (4 ayes) 3. TREASURER- 1. Treasurer Sell spoke to the board members about the type of reports they'd like to have. 2. Escrow accounts were discussed. 3. Claims were reviewed and checks #15985 through #15997 were approved. 4. REX PERRY VARIANCE - M/S/P LaBoda/Doriott moved to approve a variance for Mr. Perry on his property located at 9033 Fairy Falls Road in Stillwater Township due to a topographic hardship. Per memorandums dated October 23rd and 26th, 2002 from the township planner Mr. Perry may replace a garage on his property 20 feet from the bluffline versus the SCR standard of 100 feet. The maximum clear height above the garage first floor is to be no more than 7 feet 2 inches. (4 ayes) . 5. CARLSON LOT LINE ADJUSTMENT - Dwight Carlson was present to ascertain~he status of his lot line adjustment request. The attorney is waiting for the deeds. When they are approved by the township the adjustment will be approved. 6. SECURITY LIGHTING - XCEL - The attorney is directed to contact Bob Abott (634-7803) at Xcel about security lighting. 7. TOWN HALL USE POLICY - David Johnson will work on a policy for supervisors to review regarding any public use of the town hall. ie: 1. not for profit 2. government related 3. etc. Chris Kearney will be contacted about the capacity allowance of the building. . Stillwater Town Board Meeting - 10/24/02 Page Two . 8. THREE YEAR FIRE CONTRACT - M/S/P JOhnson/LaBoda moved to approve the May 1, 2002 through April 30, 2005 fire contract with the City of Stillwater. (4 ayes) 9. CHIEF OF POLICE - 1. Clarified the wages for dog licensing. 2. Circulated the monthly report of police activity. 10. VOTING BOOTHS - M/S/P Laabs/LaBoda moved to put aside $1,000.00 in the 2003 budget and $1,000.00 in the 2004 budget in order to purchase updated voting booths for the 2004 election. (4 ayes) 11. COFFEE POT - Pat Raleigh donated a coffee pot to the township for special occasion use. 12. ENGINEER - 1. Presented the board members a binder with the township ordinances in it. 2. Talked about his directions to Wright Tree Service for clean up work after they clear the Xcel power lines of brush. 13. HOLDING TANK COVER - Jim Doriott will work on getting a lockable cover for the holding tank. 14. MILEAGE REIMBURSEMENT - M/S/P Laabs/LaBoda adopt mileage reimbursement based on the federal .reimbursement is currently .360 cents a mile. 15. ADJOURNMENT - Meeting adjourned at 8:55 p.m. moved that the township guidelines. Mileage Clerk Chairperson Approved .. 16/65/2El62 09:02 5514394765 PAGE 01/El1 Stillwater'Townshlp Calendar . Chair Johnson October 22 Budget Meeting 7:00 PM October 24 Town Board Meeting 7:00 PM October 29 Planner Interviews 7:00 PM Chair Laabs November 4 Park Committee Meeting 7:00 PM (Final Meeting for 2002) November 5 General Election 7:00 AM - 8:00 PM November 7 Canvas of Election 6:45 PM November 12 Notice of Election November 14 Town Board Meeting 7:00 PM Chair Laabs December 12 Town Board Meeting 7:00 PM . 2120 o~aervi~ may attend any or all of the above meetings, tl/ ~J;i. . at Bantl' ' " Clerk, Stillwater Township October 12, 2002 . Stillwater Township October 24, 2002 Stillwater Town Hall . .chair Johnson 7:00 p.m. Regular Meeting Call To Order Agenda: Adopt Minutes: Approve Minutes: October 10, 2002 Regular Town Board Meeting Treasurer: }, Report 2. Checks and Claims REX PERRY VARIANCE HEARING Attorney: 1. Dwight Carlson Lot Line Adjustment 2. Update With Xcel 3. Town Hall Uses 4. Clarify Non-traditional Expenses Planner: 1. . Enginell: 1. CIllk;. 1. Review Town Questionnaire People: 8:00 PM 1. Chief of Police Report Old nusin~.; I. Park Update Town Hall Issues: 1. Landscaping Project New Business: Ad,journ REMEMBER PLANNER INTERVIEWS ON 10-29-02 AT 7:00 P.M. PLEASE GET PAYROLL CLAIMS TO ME AS SOON AS POSSIBLE AT THE END OF THE MONTH. . - Pat Bantli 10/20/2002 October 10, 2002 STILLWATER TOWN BOARD MEETING Town Hall 7: 00 P.. PRESENT: Chairperson David Johnson, Supervisors Jim Doriott, Ken LaBoda, Sheila-Marie Untiedt and Duane Laabs. Also, Attorney Soren MattiCk, Engineer Paul Pearson and Treasurer Warren Erickson. 1. AGENDA - M/S/P LaBoda/Laabs moved to adopt the agenda as amended. (5 'ayes) 2. MINUTES - M/S/P Untiedt/LaBoda moved to approve the 9/26/02 Stillwater town board meeting minutes with the following correction. Board members moved to look into whether a home occupation can be located in an accessory building for Mr. Hansen but did not approve the C.U.P. at that time. (5 ayes) 3. TREASURER - Checks #15956 thru #15984 were approved for payment. 4. ATTORNEY - 1. Dwiqht Carlson Lot Line Adjustment - M/S/P LaBoda/Laabs moved to have the attorney review Mr. Carlson's lot line adjustment plans to see if he is in compliance. (5 ayes) 2. Rex Perry Variance - A variance hearing for Rex Perry will be held on October 24, 2002 at 7:00 p.m. 3. Hansen Certificate Of Compliance - M/S/P LaBoda/Laabs moved to approve Mr. Hansen's certificate of compliance contingent upon items 1-8 in Dennis O'Donnell's letter of September 25, 2002 and the township ordinance regulations as noted by planner Greenfield in her letter of October 9, 2002. (5 ayes) 4. Monitorinq Of School Bus Activity - Duane Laabs has notified the school bus people that drivers should note licenses of cars that pass the bus when the "arm" is extended. He also mentioned that 'the road is being monitored by the township for speeding, illegal passing, etc. 5. Liqhtinq Ordinance - The clerk will call Xcel about the lighting ordinance. 6. Stonebridqe Trail Concerns - Engineer Paul Pearson reported that information will be forthcoming for the next meeting regarding the possibility of a stop sign at Pawnee and Penfield. The county is having funding problems for its own road needs so help in that direction doesn't look encouraging. . 5. STEVE MIGGLER GARAGE - Mr. Miggler has a ten acre lot with a house and four outbuildings on it. He wants to take down the old garage and put up a new larger one. The limit is two outbuildings. Although the county will not be handling this matter, Mr. Miggler is to talk to Ann Terwedo regarding what the county would do if they were going to handle the matter. 6. EILEEN SEXTON - LUAG - Eileen has been attending the LUAG meetings . Stillwater Town Board Meeting - 10/10/02 Page Two . regarding updating ordinances for control and protection of the Lower St. Croix River. She feels the township goals are in alignment with the river plans and due to the physical characteristics of our bluffline borders the new rules may be of little relevance for the township. There are numerous steps to go through before the rules are finalized. Information was left with us for our library. 7. PLANNER APPLICANTS - On October 29 planner interviews will take place: 7:00 Richard Krier - Midwest Planning 7:20 Michael Cronin - Michael Cronin & Associates 7:40 Greg Ingraham - Ingraham & Associates 8:00 Kim Knudson 8:20 Cindy Olness - MFRH 8:40 Richard Thompson - TKDA A letter will be sent thanking Rachel L. Whittington for her application. 8. TOWN HALL USES, ETC. - The attorney was asked to look into legal uses for the town hall. Also legal expenditures for recognition gifts, dinners, etc. 9. EMERGENCY PREPAREDNESS MEETING - Sheila-Marie has offered to attend. 10. TOWN HALL ISSUES - 1. Ken LaBoda will test the holding tank alarm. 2. It was decided to move the little tree by the flag and notify Jeff Richtman in case he needs to photograph his project. 3. There was discussion about the erosion on the west side of the town hall caused by the water coming down off the roof. Mr. Ranalla will be notified to make a correction. . 11. ADJOURNMENT - Meeting adjourned at 9:15 p.m. Clerk Chairperson Approved . l'lUV-lQO-':::lQIQ'::: l.IQ..::: ( '- 1 I '( Ur Ut"'H t-'.IdC:/Id::> ~:,€-l "jg .X "r , tl !: ~~ . ,e If :;~"" \ 'Q ~JI;,. , " I'~:~''*. ..ll"',.... '$,,_> '~"',~. '~:3., ';!;'~lj.,. r~'. , "~ ~" : ," . . . .. ,... .' . -....... . CITYO~AKPARKHEIGHTS 1 CITY coWelL WORK SESSION TUESDAY, NO:vEMBER 12, 2002, 5:00 P.M. {" 1~ .. 5:00 p.m. 6:15 p,m, Administr-ator Search Adjourn .-~~{.1. "1" ; 1: f'!'l<' 1. i.l . hi bi '\Hi ,,:.-,-. \ .- iI, . LOCATION: . RX TIME 11/08 '02 11:07 . . . \..1 I I ur urn t-' . 1j,.:V05 ...~ lt~.',. ',-',1 ......"'1:;,'.. t \~."1!1t~.' " d", "'1 ""Po'I," .,," ::;'f;;, "',!~ "~".r.'" - '",,~''' }. ;:': -" , ~f!.'I, -. .,.. ,gill:. '.. .;./ .,!js ~. , \ CITY OF OAK PARK HEIGHTS . C.ANV ASSING BOARD TUESDAY, NOVEMBER 12, 2002, 6:30 P.M. 6:30 p,m. 6:45 p.m. LOCATI ON : Certify Election Results Adjourn \ \ RX TIME 11/08 '02 11:07 NUV-l:::.ll::h:~l:::.ll:::.l<::: ll:::.l: <:::'( 7:00 p.m. I. Estimated times 7:05 p.m. II. CITY OF UPH F' . 04/05 CITY OF OAK PARK HEIGHTS TUESDAY, NOVEMBER 12, 2002 CITY COUNCIL MEETING AGENDA 7:00 P.M. . .call to Order/Pledge of Allegiance/Approval of Agenda Department/ Council Liaison Reports A. Planning Commission B. Parks Commission C, Cable Commission . D. Water Management Organizations E. Other Liaison/Staff reports 1, ., 7:10 p.m. III. Visitors/Public Comment Recycling Award 7:10 p.m. IV. 7:15 p.m. V. 7:20 p.m. VI. LOCAT ION : This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda. (Please limit comments to 3 minutes in length.) Consent A~enda (Roll Call Vote) A. Approve Bills & Investments B. Approval of City Council Minutes - October 22, 2002 ." C. Approval of City Council Minutes - October 29J 2002 D, Approve Memorandum of Understanding for Interim Administrator E. Approve Kennel License F. Receive Stillwater Trout Stream Protection Project Update G. Receive Notice of Met Council Public Hearing - Housing Performance Guidelines : H. Approve Home Occupation License Renewals I. AppJ:ove New Home Occupation License J. Approve Dissemination Agent Agreement with Northland Securities for Continuing Disclosure Reporting Public Hearings Set Public Hearing on Issuance of Bonds to Finance an Elderly Housing Project New Business A. B, C. D. E. National Adoption Month Proclamation Walmart Foundation Donation to Police Deuartment Tobacco Compliance Check Failure . Central Business District Sunnyside Lift Station Emergency Repair . RX TIME 11/08 '02 11:07 . l'iUV-~O-'::::~~':::: .l~'.:::tl L 1 I 'I UI- Ut-'H 7:40 p,m. VII, Qld Business A. B. C. D. E. Refinancing of G.O. Crossover Refunding Bonds of 1993 Council Vaca.ncy Autumn Hills Park Shelter Design Contest Update City Administrator Search Committee Update Budget Committee Update 8:00 p.m. VIII. Adjournment . . SOc2algQthering at either Applebee's or Joseph's Family Restaurant to follow LOCATION: '. RX TIME 11/08 '02 11:07 P.05/05 TOTAL P.05 U~I-~O-~~~~ L~.J~ 'p.m. I. Estimated times 7:05 p.m. II. 7:10 p.m. III. 7:15 p.m. IV. 7:20p.m. V. 7'20 p.m. VI, ~OCATION : L. 1 I T ur- Ur-'H r-'.~~/~..J CITY OF OAK PARK HEIGHTS TUESDAY, OCTOBER 22, 2002 CITY COUNCIL MEETING AGENDA 7:00 P.M. . Call to OrderlPledge of Alleg:iance/ Approval of Agenda Department/Council Liaison Reports A. Planning Commission B. Parks Commission C. Cable Commission D, Water Management Organizations E. Other Liaison/Staff reports 1. Oak Park Heights/Bayport Strategic Planning Meeting Report VisitorslPublic Comment Steven Berres, 5627 Perkins Avenue North Recycling Award This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda. (Please limit comments to 3 minutes in length.) Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B, Approval of City Council Minutes - October 8, 2002 C. Approval of City Council Special Meeting Minutes - October 9, 2002 D. Approval of Tree RemovallPruning Quotes E. Set Date and Time for Canvass of Election Results- November 12, 2002, 6:30 p.m. F. Approve renewal of2003 Health InsUrance Policy G. Receive Information on Water and Sewer Rates H. Apptove Building Inspection Services Agreement I. Authorize Advertisement for Rink Attendants J, Approve Well #1 Maintenance/Repairs . Public Hearin8-s None New Business A, B. c. D. E. Resolution Recognizing the Contributions of Lynae Byrne Valley Senior Services Alliance: Preliminary and Final Plat Appoint Parks Commissioner CDBG Sub grantee Agreement Refinancing ofG.O. Crossover Refunding Bonds of1993 . RX TIME ~0/18 '02 10:40 ~~I ~~ ~u~~ ~U.~J 7:40 p.m. VII. . "-'1 I I ur urn r>.l::J-.J/tJ-5 Qld Business 2003 Budget Committee Brown's Creek Kern Center Pond Update Stillwater Trout Stream Protection Project (ADAR) Update 8:05 p.m. VIII. Adjournment A. B. C, \ Social gathering at either Applebee's or Joseph 's Family Restaurant t%llow \ RX TIME 10/18 '02 10:40 TOTAL P. 03 . . LOCATI ON : Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, November 07, 2002 11 :53 AM Wally Abrahamson ' Washington County Board Agenda - 11/12/02 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN550.82 Washington County, County Board Agenda November 12, 2002 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public . Visitors may share their concerns with the County Board of Commissioners on any issue that is on or not on the agenda. The Chair will direct the County Administrator to prep~re r~sponses to your concerns. You are en~ouraged not to be repetitiouso! pr~vious speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, irrelevant, or overly . argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4. 9:10 - Assessment, Taxpayer Servic~s and Elections * Kevin Corbid; Director Continue Automated Tax Payment Processing with Ramsey County 5. 9:25 - Transportation and Physical Development * Jim Luger, Parks Director Request by 3M to Reconstruct a Portion of Existing Pipeline Through Cottage Grove Ravine' Regional Park 6 9:45 - General Administration * Jim Schug, Administrator Distinguished Budget Presentation Award for 2'002 7. 9:55 - Commissioner Reports * Comments * Questions , This period of time shall,.be used by the Commissioners. to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to~the staff. This action is nqt intended to result in substantive "board action during this time. Any action necessary because of discussion will be scheduled for a' future board meeting. 8. Board Correspondence. 9. 10:15 * Adjourn 10. 10: 25 to 11: 10 - Board Workshop with Transportat'ion and Physical Development Trunk Highway 36 Partnership Study 11. 11:15 to 12:00 - Board Workshop with County Sheriff Discuss Options for Charging Fees to Jail Inmates 12. 12:.00 - Lunch 1 . . 13. 12:45 to 1:45 - Board workshop with Transportation and Physical Development Discuss Policy Guidelines for Legislative Issues Related to .*******************************************************************************'**** eeting Notices November 12 - Mental Health Advisory 4:00 p.m., Washington County Government Center November 13 - Metro Transitways Development Board 8:30 a.m., Louis~ana Caf~, Dale & Selby * St. Paul November 13 - Metropolitan 911 Board 10:30 a.m., 2099 University Avenue West * St. Paul November 13 * MELSA 12:00 p.m., 1619 Dayton Avenue * St. Paul November 13 * MICA 2:00 p.m., Kelly Inn * St. Paul November 14 - Community Services Advisory 7:30 a.m., Washington County Government Center November 14 - Metro TAB 12:30 p.m., 230 East 5th St., Mears Park Centre * St. Paul November 14 - Central Corridor Coordinating Committee 3:30 p.m., 1919 University Avenue West * St. Paul ************************************************************************************ Washington County Board of Commissioners 4IIfonsent Calendar * November 12, 2002 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval to appoint Christel Warner, Oakdale, as a Consumer Representative, and Father Corey Belden, Stillwater, as the Chaplaincy Representative to the Mental Health Advisory Council to first terms expiring December 31, 2005. B. Approval of amendment to the Metropolitan Library Service Agency (MELSA) Joint Powers Agreement. Community Services C. Approval of the 2002-2004 contract with People, Incorporated for Horne and Community Based Services. D. Approval of resolution, Community Development Block Grant Subgrantee agreement with the City of Cottage Grove and authorize the County Board Chair and County Administrator to sign the agreement. E. Approval of City of Forest the agreement 4Ituman Resources, Employee resolution, Community Development Block Grant ,Subgrantee agreement with the Lake and authorize the County Board Chair and County Administrator to sign Safety and Risk Management F. Approval to ratify the 2003 Meet and Confer agreement with non- union employee groups 2 including Department Heads, Confidential Supervisors and Confidential employees. Recorder G. Approval of Plat of Long Lake Shores Second Addition, located in May Township. . H. Approval of Plat of Fieldcrest, located in Denmark Township. Transportation and Physical Development I. Approval to rescind Resolution No. 124, adopted on October 1, 2002authoriiing the County Engineer to establish a one-hour parking limit on CSAH 12 between McGregor Avenue and Iris Avenue and authorize the County Engineer to establish a one-'-hour parking zone on the north side of CSAH 12 between Warner Avenue and Dartmoor Avenue. J. Approval and execution of Amendment No. 1 to the cooperative construction agreement with the City of Oakdale for the road construction project on CSAH 13 and 4thStieet North. K. Approval and execution of a grant agreement SG-02-115 with the Metropolitan Council in the amount of $114,000 to reimburse Washington County for the reconstruction of swim pond water filtration system at the Lake Elmo Park Reserve. L. Approval of resolution. awarding contract to Building Restoration CorpOra:tion for exterior sealant work to the 1968 section of the Government Center. M. Approval of resolution, acquire property at 7210 Manning Avenue, City of Grant, for the 2006 CSAH 15 reconstruction project. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3 Diane Ward From: ~ent: -.0: Subject: Pat Raddatz [Pat.Raddatz@co,washington.mn.us] Thursday, October 31, 2002 11:45 AM Wally Abrahamson Washington County Board Meeting - 11/5/02 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda November 5, 2002 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners ,on any issue that is on or not on the agenda. The Chair will direct the County Administrat9r to.prepare responses to your concerns. You are. encouraged not to be repetitious ofiprevious speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, irrelevani, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 3. 9:10 - Consent Calendar 4 9:10 - Court Administration - Judge Susan Miles .Pdate on Children's Justice Initiatives (CJI Project) 5. 9:25 - Community Services - Dan Papin, Director Financial Worker of the Year Award - Dottie Flaherty 6. 9:35 - Public Health and Environment -Judy Hunter, Senior Program Mcinager Set Public Hearing for the Waste Management Ordinance 7. 9:45 - Assessment, Taxpayer Services, and Elections -Bruce Munneke, lCounty Assessor I ' Computer Assisted Mass Appraisal (CAMA) 8. 9:55 - General Administration - Jim Schug, County Administrator A. Voting Delegate & Alternate to the Minnesota Counties Insurance Trust :Annual Meeting B. Proposed Plans for Metropolitan Council Redistricting 9. 10:05 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and informatiqn, .or raise questions to the staff. This- action is not intended to result in substa~tiveboard action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence .0. ll. 12. 10:25 - Adjourn 10:30 to 11:15 - Board Workshop with Assessment, Taxpayer Services & Elections 1 Information on the Proposed Pay 2003 Property Taxes ****************************************************************~******************* Meeting Notices November 6 - Plat Commission 9:30 a.m., Washington County Government Center . November 6 - Metropolitan 911 Executive Committee 10:30 a.m., 2099 Unive~sity Avenue West - St. Paul November 7 - Metiopolitan Counties Energ~ Task Force 9:00 a.m., 125 Charles Avenue West - St. Paul November 8 - 2002 General Election Canvass Board 10:00 a.m., Washington County Government Center ************************************************************************************ Washington County Board of Commissioners Consent Calendar - November S, 2002 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board appfoval/adoption: Administration A. Approval of the October 15 and 22, 2002, Board meeting minutes. Community Services B. Approval of the Community Development Block Grant Subgrantee Agreement with the City. Newport. C. Approval of the Community Development Block Gfant Subgrantee Agreement with the City of St. Paul Park. D. Approval of the 2002-2004 contract with Country Services,Inc. ,to provide case management services for persons with Developmental Disabilities. Court Administration E. Approval of an early hire 'of a 1;0 F.T.E. Court Assistant position in,the Department of Court Administration for purposes of staffing in the Court Scheduling Division. Sheriff F. Approval of the Federal Equitable Sharing Agreement between the Federal Government ,and Washington County. G. Approval of Fifth Amendment to Agreement for rental space ,between, Ramsey County and, Washington County: Transportation and Physical Development H. Approval of resolution rescinding the October 1, 2002, bid award for re-roofing, the North Shop construction and award of,bid to the'second lowest bidder. I. Approval of resolution awarding the bid for the lease of agricultural land 'withiri County parks for 2003. Leased land to be awarded to: Ken Berwald (Pine Point Parkl; Jerry Lepinski (Big Marine Park); John See (Lake Elmo Park, Reserve); Steve Herman (St. . Croix Bluffs Park); and Gordon and Myron Tank (Cottage Grove Ravine Park)~ , J. Approval of resolution, final payment to A.J. Spanjers Co., Inc: in the amount of 2 $55,655 for exterior restoration of masonry at the Historic Courthouse. I .at Raddatz, Administrative Assistant ashington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . ."-'.' '-~-.~-'-. . 3 Diane Ward From: Sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday,October 17, 200211: 16 AM Wally Abrahamson Washington County Agenda - 10/22/02 :. I Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN55082 Washington County, County Board Agenda October 22, 2002 * 9:00 a,m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any issue that<~~ is on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an ' individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual present'ations on any issue to accommodate the scheduled agenda items. ' 3. 9:10 - Consent Calendar 4. 9:10 - Community Services Department *~ Robert Crawford, Workforce Center Division Manager . Workforce Investment Board Activities 5.. 9:25 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director,' Private Sale of Tax Forfeited .Land to Minnesota Department of Transportation 6. 9:30 - General Administration * Jim Schug, County Administrator Comments on South Washington Watershed .District Water Management Plan and CUr 7. 9:40 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the f~ll,Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive boar.daction during this time . Any action necessary because of discussion will be scheduled for'.a, future board meeting. ' . 8. Board Correspondence 9. 10:00 - Adjourn ************************************************************************************ Meeting Notices REMINDER: No Board Meeting on October 29, 2002 * 5th Tuesday October 22 - Planning Advisory Commission 7:00 p.m., Washington County Government Center .~..~". ,,/ October 23 - Mosquito Control Commission 1 9:00 a.m., 2099 University Avenue West * St. Paul October 23 * Regional Solid Waste Management Coordinating Board 10:30 a.m., 2099 University Avenue West * St. Paul .october 24 - Community Corrections Advisory 7:30 a.m., Washington County Government Center October 28 - Library Board 6:30 p.m., 1010 Heron Avenue North * Oakdale October 31 - Red Rock Corridor 3:30 p.m., Cottage Grove City Hall *********************************************************************** *********** Washington County Board of Commissioners Consent Calendar * October 22, 2002 Consent Calendar items are generally defined as items of routine busines~, n9t requiring discussion, and approved in one vote. Commissioners may elect to pull ai.Consent Calendar item(s) for discussion and/or ieparate action. The following items are presented for Board approval/adoption: Administration A. Approval of the October 8, 2002 Board meeting minutes. Human Resources, Employee Safety and Risk Management B. Approval to extend a Special proj ect Sr. I.T. Analyst position in the! I.S. Department through April 19, 2003. Public Health and Environment .C. Approval to amend an agreement with Emmons and Olivier Resources for.an additional $14,945 to include additional administrative duties in the impleIllentatioh of the Board ,of Water and Soil Resources Challenge Grant to study groundwater a'nd surface water systems in Northern Washington County. . Sheriff D. Approval to authorize the County Board Chair and County Administrator, to execute the Minnesota Department of Corrections Income Contract/Joint Powers Agreemept in connection with housing county inmates/detainees at the Oak Park Heights Correctional Faci~ity. F. Approval to execute a contract with Comfort Systems USA for the upgrade of the HVAC controls from manual to pneumatic. Transportation and Physical Development E. Approval to authorize the County Board Chair and County Administrator! to execute a one year partial coverage road maintenance agreement with the City of Hugo. G. Approval to execute a'maintenance agreement for the R.H. Stafford Library and Woodbury Indoor Park between Washington County and the City of Woodbury. I Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 ---....e-mail: pat.raddatz@co.washington.mn.us 2