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Home My WebLink About2003-02-18 CC Packet . CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-04 Council Chambers, 216 North Fourth Street February 18, 2003 WORKSHOP 4:30 P.M. 1. Workshop with Stillwater Planning Commission 2. Discussion on 2003 Street Improvements 3. Discussion on Curve Crest Boulevard Improvements REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of February 4,2003 City Council regular and executive session minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM The Open Forum is a portion of the Council meeting to address CQ!rIncil orisubjects which are not a part of the meeting agenda. The Council may take action or reply~t..t~!3 time of the statement or may give direction to staff regarding investigation of the concerns expressed. .... STAFF REPORTS 1.Police Chief Annual Report .Fire Chief Annual Report 3. City Clerk 5. Dev. Director 7. City Attorney 4. Director of Admin. 8. City Administrator CONSENT AGENDA* 1. Resolution 2003-40, directing pa. e 2. Application for lawful gambling eX~j;Tlpt p It for raffle on March 20, 2003 - Common Health Clinic 3. Application for lawful gambling ex~m it for raffle on March 8, 2003 - Church of S1. Michael 4. Agreement for remval of ha UI ding with F. Bradley Castle 5. Request to purchase emerg system 6. Resolution 2003-41, designa of additional depository for 2003 PUBLIC HEARINGS UNFINISHED BUSINESS 1. Boutwell South Area Traffic Study 2. Possible final plat approval for Parkwood Villas (Resolution) 3. Possible approval of developers agreement for Parkwood Villas (Resolution) NEW BUSINESS 1. Approval of Parks & Open Space Grant request for purchase of 6.94 acre parcel located on Neal Avenue next to Brown's Creek Trail for park (Resolution) 2. Possible appointment to Downtown Parking Commission (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) &MMUNICA TIONS/REQUESTS 1. Request for representative on the Lower S1. Croix Partnership Team COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be . enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 . I- ",/ \ . Memorandum To: From: Date: Subject: Mayor and City Council and Planning Commission Steve Russell, Community Development Director . IL- February 14, 2003 ,- TH 36 Partnership Workshop Attached to this report is the Executive Summary of the TH 36 Partnership Study. The summary describes the process followed and alternatives considered during the planning process. Starting on page ES-5,the report lists the policy advisory committee, PAC, findings and recommendations. To Summarize: The 36 corridor has some design problems but operates within acceptable limits at this time. . Estimated traffic volumes for 2020 overwhelm the corridor resulting in unacceptable traffic delays. With increased congestion on TH 36, more drives will use neighborhood cut through routes (Osgood, Greeley and County Road 5) At grade improvements will not provide for 2020 traffic volumes At grade improvements require a six land expressway and major realignment of intersections. A four lane grade separated facility with two intersections maximum With a grade separation improvement, neighborhood diversion will be minimized. . . . . . . At meeting time, maps that show the various alternatives will be presented and impacts reviewed and discussed by the council and planning commission. Attachments: TH 36 Partnership Study Executive Summary. -~-~~ .- . 6 (~~ Minnesota Deparlment of Trusportation "' . ''v . Memo Metro Division 1500 W. County Road B-2 RosevilIe, Minnesota 55113 Phone: 651/582-1548 Fax: 651/582-1368 Date February 10, 2003 To TH 36 PAC and TAC Members Too Sherman <:F MnlDOT - Metro Division r.l.U~ Subject TH 36 Partnership Study Executive Summary Attached is the finaI copy of the TH 36 Partnership Executive Summary. Pages ES-7 and ES- . 8 of the executive summaty include the PAC recommendations as discussed at the December 11th meeting. I will send copies of the full report as well as copies of alternatives "F" and "H" to Oak Park Heights, Stillwater, and Washington County to have available for review. The study will be presented to the Stillwater and Oak Park Heights Planning Commissions at a joint planning commission meeting on January 26th. If you have any questions or comments, I can be reached at 651.582.1548. Thank you again for all your hard work. , . . .' '.... -~.., . r L 1 ".]. . ~:l ""1 J .~:~ i '" .. . T.tI36 Partnership ~fpdy: Executive Summary This document has beeriprepared as a brief summary of the study process and Findings and Recommendations of its Policy Advisory Committee. For additional information, please see TH 36 Partnership Study Final Report, December 2002. . Background Minne~ola Trunk Highway (TH) 36 is a principal arterial connecting the Twin Cities Metro area C' with the St. Croix River V alley and western Wisconsin. Due to its importance to inter- and intra- ;, :... state commerce, the Minnesota Department of Transportation has designated the route a medium- priority Inter-Regional Corridor (IRC). The Federal Highway Administration has also designated fr......~_..,' TH 36 as part of the National Highway System, rating it among state highways that play an . important role'in our national transportation network. TH 36 has become a focal point of ..-.:-.~~ ::;..-wtpm.er~ial development in the area, and additional development and re-development is planned for , ';:t:\.:-:..o-~::-;~:~: ~e corridor and within the adjoining and nearby communities. \:~~..., .==~=-~ F'~ _ ~',. '-_.,~ '::r ';'{ '.1 ! , ~ .1 :'/ ~ "';1 .....1 ,<1' ..-::;.J ~ jis ,. ' '-"".--- ,.. . '."" -, '". ~ ~.;~:-+:-'- _..... ..L>:.--;>:,;- . '-'." ,-, .. <- .'. ..' "~~-r,'f',;,..-;,~~ -,.t...,. . ~ ~ t:: ..:;:. i';'fi'. ':::::. ~';.f _ .:.t: ~~ ,~. .. "<'1 .~ :b ~, ~ti dt StiJdyPurpose The Trunk Highway (TH) 36 Partnership Study was established in response to a recomm~ndatioo of the TH 36 IRC Corridor Management Plan (May .2001) explore design concepts ,for.tJA approximately 1.5-mile.long segment ofTH 36 in Oak Park Heights and Stillwater, Minnesota. ThP Minnesota Department of Transportation invited the communities of Stillwater and Oak Park Heights as well as Washington County to participate in the study process with the goal of creating a participatory process that would facilitate shared understanding of corridor issues .~d. Jocal ownership of outcomes and recommendation. ,The anticipated outcome of the study was PAC recommendations for a design concept that would determine whether an at-grade or grade-separated alternative was most appropriate, how many intersection/interchanges could or should be maintained in the corridor, other design recommendations to minimize impacts and enhance community plans for the corridor, and identification of key steps for the study partners to pursue to implement the recommendations. Study Process A committee representing the Cities of Stillwater and Oak Park Heights and Washin6LuLI County'--- was established to help ensure that the study accurately reflected local concerns and identified relevant issues and potential ~ternatives, to evaluate study findings, and to make consens~_. . recommendations to the two dties, the county, and to MnlDOT regarding potential intersectlort-.' designs. Policy Advisory Committee (PAC) members included all members of the Stillwater Planning Commission; representatives from the Oak Park Heights City Council, Planning Commission, Parks Commission, business owners, and, citizens; and Washington Coun~ transportation staff. Mo/DOT staff and SRF staff acted as resources for the PAC, but were n., . . TH 36 Partnenhip Study: Executive Summary . . ES-I . December 2002~ , . .; '~? '''.":) LJ . f~\ -- ~H ";...:.1' [.~-: ..; :~ 1"-7) I..;~ .~ . '.1. - ~~:~ r"!- ~:\ :J . .~ -'-j . }-,J - ....~ ....} -':1 ~j ::::.:1 .,.:.:;... ~. '~~~. .' .... :~~. - .::... :e:~.:': . Fl. '.'.... .J :;" ~. ~ ~!J i1. " ~ .. ] -;= l~ i~ .....!t . ~ ::"-;. voting members. Community development, administration, and engineering staff from the Cities of Oak Park Heights and Stillwater, Washington Country transportation planning staff, Mn/DOT staff, and the study consultant comprised a Technical Advisory Committee (T AC) which provided technical information and insight for the study. Alternatives Alternatives previously explored for this segment of TH 36(so~e dating as early as the 1980s) were inventoried and sorted into seven design concepts; which became the basis for the study's Concept Alternatives. . . · Expand to six-lanes, maintain three at-grade intersections · Expand to six-lanes, maintain two intersections, converting third to an overpass · Create a four-lane parkway, reducing speed to 45 miles per hour · Convert to a grade-separated facility with a single interchange at Osgood · Convert to a grade-separated facility with a single interchange at OakgreenlGreeley · Convert to a grade-separated facility with two buttonhook interchanges · Convert to a grade-separated facility with a split interchange between Osgood and OakgreenlGreeley These design concepts then formed the basis of the seven altema~ves, Concepts A-G as described on the following page, used for the remainder of the study. Three alternatives, Concept B (two at-grade intersections, one overpass), Concept E (single interchange .at OakgreenlGreeley, two overpasses), and Concept F (two buttonhook interchanges, three overpasses) were subsequently selected by the PAC for detailed traffic operations analysis in addition to the No-Build alternative, reflecting a potential range of operational characteristics for the corridor. As the PAC considered their final recommendations, potential right-of-way and business impacts became an increasing concern. To gain a better understanding of this issue, additional design develv}llUent of Concept E (buttonhooks) and Concept G (split diamond) was completed in order to . obtain a preliminary eyaluation of potential vertical and horizontal alignme~ts, right-of-way.~ee~~. . and conceptual drainage needs. The resulting ''working draft" layouts were presented to $e.? J\.9 ~ a work" session where potential frontage road alignments, ramp locations, arid storm'watet'pond locations were explored. During this design process an additional two-interchange alternative (folded diamond at OakgreenlGreeley and buttonhook at Osgood) was found to meet Mn/DOT' interchange spacing requirements, and this new "Concept H" was also presented to the PAC. ---~~:. Analysis Analysis for the study included development of a refined, smaller-grained, model was develQped for the study area to generate traffic forecasts. Forecasts were developed for both New River Crossing and No New Bridge conditions, as a final decision regarding a new river crossing has not yet been made. The forecasts were used to analyze future intersection operations throughout the study area. TH 36 Partnership Study: Executive Summary December 2002 . 502 . h~~~~t~J' . l:';~j ;' ,'j '-......; . .; ,.:) tif:::::::!) (";:':';'/,,1 t.:.__._.) ~.D L~~d t:{:J 2i.;:..>:' . r:"'---. CONCEPT ALTERNATIVES :~'~~iiii ~ "'~^9?~"i1tB!.i;ft~ , ", ,':: foti~Win'~" ,.'nil"'aln~the"no'buifCl" c:ondltlon. . , ' '.:'" ", ,. <'J: ,'.": ,::,,', ,';;".; ",::k:;:i";'i:,::~,:,,"'i'>;"";.'..""': ....;: ' ," Ple~se n6te that the~e alterriiltfVE!:de$ti' , s':f6cus:oriIY'on the functronaldescrlptloh ofthe roadway system Itself. Design of the cOilcepfma}i InClude pedestrian and biCYcle faCilities, aesthetic Improvements and ameriltles as desired by,the community and as agreed to by the funding agenCies. , .,. ~nw~B: , Expan.lon ofTH 36 to.1x lanes; preservation of two at~. gl'ldelntenectlon. with Norell-Washington Intersection converted to an overpass . AcIdltlonalTH 36 capacity provided by expansion to 6-lanes . Access to TH 36 provided at Oakgreen/Greeley and osgood In addltfon to TH 5 and TH 95; no access to TH 36 at NorelllWashlngton . Overpass provIded at NorelllWashlngton . Frontage roads Improved Concept C: "Parkway" concept ~ TH 36 remaIns 4-lane.; posted speed reduced to 45 mph; preservation of all three at-gl'lde Intersections . Access to TH 36 provided at NorelllWashlngton. Oakgreen/Greeley and OsgOod In addition to TH 5 and TH 95 . Frontage roads Improved (71) . Posted speed reduced from currently posted 50 mph to 45 mph . Assumes aesthetic Improvements to corridor ~- I t.... . ' - / .r+'~"~ -. I I Concept E: SIngle Interchange at OakgreenlGreeley . AcIdltlonalTH 36 capacity provided by conversIon of thIs segment to a freeway . Access to TH 36 provided at OakgreenlGreeley In addltfon to TH5andTH95 , . . Overpasses provided at NorelllWashlngton and Osgclod " . . I. '..' \. "',j. . Frontage roads Improved ;fir'." .... . '-.j- . -'I --,'i.:~y..i";': i l{"r::.("/..:;' Concept F: "Buttonhook" Interchanges at Osgood and NorelllWashlngton . AddltlonalTH 36 capacity provided by conversion of this segment to a freeway , . Access to TH 36 provIded to/from frontage roads just west of Osgood and Just east of NorelllWashlngton In addition to TH 5 andTH 95 . Overpass provIded at Oakgreen/Greeley . Frontage roads Improved . '., -- ~. -- .....t.. - ~,~ ---.- . _ c:::- . , . V .~: ';1 ~ -- ~: ~_.~ ---'1 ;-;--c'1 r~~::-:} . '. :- : ~.~ :t Concept A: Expansion ofTH 36 to six-lanes; preservatIon of all three at-gradelntersectlons . AddItional TH 36 capacity provided by expansIon to 6-lanes . Access to TH 36 provided at NorelllWashlngton. Oakgreen/Greeley and OSgood In addltfon to TH 5 and TH 95 . Fro}n~ge roads liProVed I I LH- --- o=c: i ~ r -. I I . I Concept 0: . SIngle Interchange at Osgood . AddltlonalTH 36 capacity provided by conversion of this segment to a freeway . . Access to TH 36 provided at Osgood In addItion to TH 5 and TH95 . Overpasses provIded at NorelllWashlngton and Oakgreen/Greeley . Frontage roads Improved ~J'-?, .... -. Ii.. .., _. I -~ 1~~.\'S: I I -. Concept G: "SpJlt" Interchanges at Osgood and Oakgreen/Greeley . Additional TH 36 capacity provIded by conversion of this segment to a freeway . Eastbound access to TH 36 and westbound access from TH 36 provided at Osgood . Westbound access to TH36 and eastbound access from TH provIded at Oakgreen Greeley . 1\vo-way frontage roads would .connect" the two half- Interchanges . TH 36 access also provided atTH 5 and TH 9S . Overpass provided at NorelllWashlngton . Frontage roads Improved -. I I~ --- r.,(....__ . -- I _c::=- , I I' ' k H~ghway 36 Partnership St' Area, I" F. :~/~~~;~~ I:~""'..":':'~;~) t...... ,..' M." ... k.'r_.....:~l U;;..7,.;" . .~.,:)"..' ~ i, ..' '"U..,J .:. . CONCEPT ALTERNATIVES - Additional Alternative One additional alternative was Identified late In the study process and .Is summarized below. Early In the process, thIs alternative was assumed to:not be feasible due to concerns regarding distances between access ramps. Later, during concept desIgn studIes, It was determined that thIs concept could meet mInImum ramp spacing requirements.: :;" ',":":',',';';_ ~.X:;f<t\ thIs alternatIve was not, therefore, presented at the open houses, nor was detailed traffic analysIs performed on thIs alternative. { t;'r'(:' :~ ,:;");",, ,..1 ~..':Ni,'i ConceptH:: .' ,. > -Sutton hook" Ifthrch11lJ1. Olfoocllnd MFolclecli (:~i: :;) Dllmond"lnterchlnge It OIkgl'Hll/Greeley f:~.:;'''' . Additional nt 36 capacity provided by com. '; .f... .0 of thIs :.' segmenttodreeway. .' ~::r.;.: . ACcess to nt 36 provided toIfrum frontlge roads Just WeSt of Osgood Ind at Oakgreen/Greeley In ICIdltlon to nt s 0 Indnt95 . . . Overpass prOvided at NOretWlashlngton . Frontage rOads ImproVed ;/.;,(.1; ~ 'i.',,";';"f' '.J-r' - I . ......................... .....J . I ..... r -. '.. I I """ '"'' 'f I ;,:.(J?;\,;;i!.~ " ,co . )-.J:',!,t;.> ~,~ ... ". . " r<r:-.'_" . 1',?:~:;,:-,:> ;; ::"'~'>~':' ; ',:j i!f:: , , \: 'I'! , ~\ t;t~{; -- . Trunk Highway 36 Partnership Study .) . ol , roo--:,,: \'- (,:; ,.:~- F'~ :..-,: j".- 2! r. ~'J [.,-. :P, -" .~ ~ ,,; .."J' \'j ~ C:S} :j it! ~ ~u,. -,.~ "'.~'. J.-:~.::~:~ _ . .".. "<~ ~~ s 1-. ~. ~ ;~.1" " ~~.~ . :~'~"~~ty; ~~1~1-.'. , f"', ---:- ;. ,_ .-:-.i.~ ..-'-'-.-.. " Ii>-' . ~-/- ... ~<..~-:~. .:.,\:, ~: In addition to level of service results, real-time traffic simulations showing them movem~nt O.f vehicles through the study area under No-Build conditions and under selected representativ (B, E, F) concept altematives were generated and used to facilitate PAC discussions of the concepts. The analysis included both New-River-Crossing and No-New-Bridge conditions. Travel times between various points within the study corridor were also evaluated for the three selected concept alternatives and the No-Build condition.. . Crash rates and pedestrian and bicycle safety . considerations were presented in this material as well. · . Aesthetics The aesthetic qualities of any proposed improvements in TH 36 were identified as an important issue early in the study process, through support of a parkway alternative and through a high level of concern about community character. While many on the PAC questioned the functional adequacy of a parkway-like design, they agreed that the aesthetic qualities of the corridor were important both to preserve the "small-town" character of the communities and to provide an appropriate gateway to the St. Croix River Valley. An aesthetics sub-committee was fvuued, comprised of both PAC members and interested members of the community, to explore context sensitive design approaches, "bouleyard" approaches, landscaping options and architectural treatments. Public Involvement Public. involvement. beyond the participation of the PAC in.c. luded two open houses. ' m. eetings witJa.. . stakeholders in the corridor, and public attendance of the PAC meetings. The first open house, hel. . on March 13, 2002: presented an assessment of existing conditions and the seven concept alternatives. Participants were asked to provide input regarding definition and selection of concept alternatives, prioritization of criteria, and identification of issues. The second open house, held on May 22, presented results of intersection operations modeling, travel time calculations, and pedestrian/bicycle safety analysis. Participants were asked to provide input regarding a preferred concept alternative under both New St. Croix River Crossing and No New Crossing Conditions, as well as comment on aesthetics, costs, pedestrianlbicycle improvements and tolerance for congestion. Key stakeholders in the study corridor were identified and offered the opportunity to receive information regarding the study analysis and to pr9vide input from acommerciallinstitutional pWAo)!-'ective in the corridor. Key stakeholders in~luded:.. _ . - · Lakeview Hospital and Emergency Services · Stillwater School district · Greater Stillwater Chamber of Commerce _. · Anderson Corporation -"-~,~." Numerous residents, businesses, and o~er interests along the corridor inquired about the study and commented to the consultant, MnlDOT project manager, to local officials, and to PAC members. Both the Stillwater Gazette and the St. Paul Pioneer Press routinely carried articles that providea notice of upcoming PAC meetings and open houses and that summarized the study as it progressed." TH 36 Partnership Study: Executive Summary '-E5-4- December 2002 ., -; :.'1 ~ :.-:..:~ (;"'<;-0 c.: .~:j o I-~ ," . r-' 1".:i ...,;,-'- I:': l. .' . \.-,-' u .3 Q) ./'1 :"'J ...... 1 ::0 :':,1 ~;'. ~ ~~ -.:.' ~ .1 PAC Findings And Recommendations At its fmal meeting on December 11, 2002, the Policy Advisory Committee (PAC) adopted the following fmdings and recommendations for the partner agencies' consideration: Findings Regarding Existing Conditions · Pavement and lighting conditions are poor in some areas of the frontage road system. · Existing geometrics at frontage road intersections are generally perceived as unsafe, discouraging use of the frontage road system in lieu ofTH 36 by local traffic. · Rigbt-inlRight-out access points to TH 36 are also considered unsafe. · Develupment is continuing along the corridor particularly near cross street intersections, raising concerns regarding preservation of right-of-way for future roadway improvements. · Corridor lacks safe bicycle/pedestrian facilities both parallel to, and crossing, TH 36. · The existing roadway has few aesthetic amenities and does little to enhance the character of Stillwater, Oak Park Heights or the St. Croix River Valley. · Overall intersection operations are currently within acceptable ranges of average vehicle delay. · During peak periods, delays along TH 95 to/from downtown Stillwater and the river crossing have resulted in drivers seeking alternative routes along Osgood/4th Street, Greeley, and TH 5. · TH 36 and its frontage roads provide the only continuous east-west route through Oak Park Heights as well as Stillwater between Myrtle/County Road 12 (more than 1 mile to the north) and County Road 14 (more than 1 mile to the south). · With CUu';'ut levels of traffic, intersection operations, and posted speed, travel times through the tt>rridor are WIthIn acceptable ranges tor both TH 36's designation as a principle arterial and a medlUm-pnonty 1nter-Re~onal Corridor. · The TH 36 corridor is also an element of the National Highway System. Future Conditions . All Cases . -"- . - . · . By 2020, traffic volumes in.. the corridor are expected '.to increase 'signific~tly, potentially' doubling under some conditions, with or without a new St. Croix River Crossing. Volume_ increases are anticipated llUlU planned development and redevelvpment in the project corridor- as well as planned development in the St. Croix Valley area and western Wisconsin. _..;.--~;=:s;..." No-Build · Traffic volumes at anticipated levels will overwhelm the current TH 36 facility, resulting in unacceptable levels of delay at intersections (some exceeding 5 minutes), and travel times through the 1.5-mile corridor (TH 5 to TH 95) increasing to over 13 minutes during the afternoon peak hour. 1H 36 Partnership Study: Executive Summary December 2002 . ES-S . i >: i:':; ; " ;;~. "<..... ;.."~', , . ~~.~. ,:: C:' · Traffic modeling indicates that most traffic on TH 36 west of TH 5 and bound for downtown. Stillwater will use diversion routes (Osgood, Greeley, TH 5) to avoid excessive delays on the TH 36ffH 95 route. · Increased traffic congestion will increase both vehicular and pedestrian/bicycle safety concerns in the corridor. . Findings Regarding Results of Alternatives Analysis At-Grade Conceots i t. · Frontage road intersection operations and safety concerns can be addressed by re-aligning frontage roads back from TH 36 to achieve a minimum 600-foot spacing and adding traffic ; '. signals. Right-of-way necessary to accomplish the frontage road realignments will require some ,i;< area businesses to be acquired/relocated. · Future forecast traffic levels, both with and without a new river crossing (>62,000 vpd), indicate that a 6-lane facility is needed to provide sufficient capacity through the corridor. P L', fL ~..,-' ! . l_::i !~ t:..<;;l f~:~ ;:;:J {-..... ".,.J F.} ~ .:; ~'~r~ L~ .~. 1".';'- !;i~ r :,.1'. G . :-;::1 ',.'i ,-j d -, .ill B.~j ::."~j ,. ., ~ ::!J · In order to construct a 6-lane expressway, either additional right-of-way is required or, if the existing median and right-of-way is used, substantial re-design of stonn water management cl_~~ .. . .. Intersection operation analyses suggest that without a new river crossing, corridor intersections may initially operate at a minimum acceptable level (LOS D) during the peak hour (with the possible exception of TH36/0akgreen-Greeley and the south frontage road/Oakgreen intersections). However, the corridor will have no excess capacity for future increases in traffic volumes. · With a new river crossing, traffic operations analysis suggests that the TH 36 intersections will operate below acceptable levels of service by 2020. · Travel times through the corridor will im}'~v{e slightly over No-Build conditions with expansion to six-lanes andlor closure' of the Norell-Washington intersection. However, significant delays in this segment of the corridor are still anticipated. · Reconstruction ofih~' roadWay would }'wiide allOPPOrturiity to' imptovepedestOanlbicyc.le . facilities in the corridor; however, continued at-grade crossings and mcreased congestion could com}'~vluise safety unless a grade-separated pedestrianlbicycle crossing is constructed and is~" utilized by pedestrians and bicyclists in lieu of crossing at grade. . · The width of the roadway corridor (mainline and frontage roads) at the major cross streets cou1d~, be as much as 20 lanes, including through lanes and turn lanes. · Traffic modeling suggests that traffic bound for downtown Stillwater will continue to use . diversion rou1es due to congestion on 'IH 36. . TH 36 Partnership Study: ExeOltive Summary - ES-6 . December 2002 c~ n . e: l:~~: i , L. I.~... ." ,-:::;' .::: t~:;: f~:' ~ . :./ :::.J ~ ....... ~ r;;'1 .. !;-'- ....;: ~:~;~ '~.'I ..:...:J \~; ;:~ . '.'~' 8' .~.. Grade-Senarated (Freewav) Conceots · Frontage road intersection operations and safety concerns can be addressed by re-aligning frontage roads back from TH 36 to achieve a minimum 600-foot spacing and adding traffic signals. Right-of-way necessary to accomplish the frontage road realignments will require some area businesses to be acquired/relocated. · Future forecast traffic levels can be accommodated with a four-lane grade-separated (i.e. no at- grade intersections) desigu. · Intersection operation analyses suggest that ramp and frontage road intersections will operate below a minimum acceptable level (LOS D) during the peak hour if only one interchange is provided between TH 5 and TH 95 with the planned levels of develupu.lent in the corridor under both river crossing scenarios. However, ramp intersections operate at acceptable levels if two interchanges are provided. · Travel times through the corridor will decrease significantly from both No-Build and At-grade alternatiyes with any of the freeway concepts · Reconstruction of the roadway would provide an opportunity to improve pedestrianlbicycle facilities in the corridor. Overpass crossings provide an opportunity for safer pedestrian and bicycle crossings because pedestrians and bicyclists can be separated from vehicular traffic. Pedestrian and b~cyc1e safety concerns remain at interchange ramps. · Traffic modeling suggests that traffic bound for downtown Stillwater will prefer TH 36 to diversion routes due to. improved travel times. Other Findings: · The TH 36 corridor provides an important gateway into the communities of Stillwater, Oak Park Heights and the S1. Croix Valley. The visual character of any roadway improvements in this corridor should take this into consideration. · Social, visual and physical connections between the north and south sides of the corridor are important to maintaining community cohesion through the corridor. Recommendations: .. 1. . Existing frontage road conditions and poor geometrics disco\uige- ~eofthe. fro~t~ga'-i;'~d system, placing more traffic on TH 36. Regardless of decisions about the ultimate concept for TH 36, short-term iu.l}'J.ovements should be implemented prior to 2010. Short-tenn,-- improvements should anticipate future roadway improvements to minimize repeated disruption of businesses and land uses in the area. _..~~. Pedestrian and bicycle facilities in the corridor should be im}lJ.vved regardless of which roadway concePt is selected. If a'safe crossing cannot be provided via roadway connections, then a pedestrianlbicycle bridge should be considered. 2. TH 36 Partnership Study: Executive Summary . ES-7 . December 2002 ~..:.,;J i~ .- - t.~;) . ;" ": ~ L-- ~ . I - -- ..- I, I . 1'_- ; - n j. i.... r l_ :d . .-.>.1 7..J;:: ~ '.::'1 ;;~~.1 ..;i.l ",.... ., *,; ~ .. ~ ~~~ '.*_1 - 13 .. 3. Proposed roadway improvements should include aesthetic treatments appropriate to the character of the surrounding area including lighting, landscaping, bridge and retaining wale treatments and pavement selections. 4. A grade-separated facility with two interchanges and maximum speed of 45 mph should be considered as the ultimate solution for the corridor to provide adequate capacity and . acceptable levels of operatiorts. However, design of this facility should seek to miniIitize its . . impact on the surroUnding 'coD1IIlunities through serisitivechoices of horizontal aliouuaent, vertical placement and aesthetically pleasing treatments. The design should seek to minimize business takings and to explore opportunities where mutually-agreed upon sale .of property or relocations of businesses can occur. Following completion of preliminary design, Mn/DOT and the cities of Oak Park Heights and Stillwater should explore options for preserving right-of-way and minimizing future land use impacts through official mapping or some other mutually-agreed upon mechanism by December 31, 2003. 6. The study partners should continue to work with MnlDOT through the preliminary design process to address the above concerns, and, through a cooperative process, develop a roadway improvement package acceptable to all parties by December 31, 2003. 5. 7. Transportation alternatives (e.g. Light Rail Transit, or bus hub) should be examined as part of future MnlDOT planning for the area. - - Next Steps . These recommendations will be presented to the Oak Park Heights Planning Commission and City Council, the Stillwater Planning Commission and City Council, and the Washington County Board for adoption. The resulting recommendations provide the conceptual framework for develv}'uaent of preliminary engineering layouts for the study corridor by MnlDOT and consideration of staging for the proposed future iUJ.}'~vv'ements in the development of the St Croix River Crossing or future projects in the area. _..~~~!' .. TH 36 Partnership Study: Executive Summary . ES-8 . December 2002 , . . . . Public Infrastructure I Infrastructure Funding 'jcit}lASsetS' Current Practices Trends and Issues Recommended Changes +Streets +Storm sewers +Sanitary sewers +Sidewalks +Trails +Watermains Infrastructure Issues: 90 miles 40 miles 80 miles 22 miles 4 miles 80 miles Current Practices- Streets +We need a plan for continuing rehab +We want fair assessment policy +Current program will have a shortfall +Rehabilitate 1-2 miles of street/year +Spend $600,000-$1,000,000 +Assess 40-60% +Usually use "per unit" method --.#:,-::-... ~ . Current Practices-Storm Sewer Current Practices-Sidewalk +Repair and Retrofit as needed +Large projects assess $0.045 per Sq Ft +Small projects use Storm water Utility +OR incorporate into street costs +Policy says- 50% assessed +Sidewalk rehab has been done yearly +Most people don't want newsidewalk +Owners maintain sidewalk +City maintains trails . Current Practices-Sanitary Swr Current Practices- Water +Few large projects in recent years +Small projects merged with street cost +"Trunk" projects would use sewer fund +Assessment policy says assess 50% +Service costs 100% assessed +Engineering tries to work with WB +Water Board pays for main reconstruct +Some is assessed +Services are assessed at 100% -;....~:?- - . '"2 . Trends and Issues Street Hierarchy +Infrastructure fund has limitations +InfJux of new streets are aging +Utilities have a limited life (100 yrs?) +New regulations require storm retrofit +Sanitary sewer infiltration needs attention 90 total miles I 10 miles State/County II 80 miles City , . . 164 miles ofNeighbomoodl1 16 miles of state aid . Street Rehabilitation Projects +Most infrastructure is rehabbed w/street + It is a convenient time to repair things +Focus our policies on street rehab Life Cycle Costs (per mile) + Reconstruct street . 30 yr life $600,000 +Minor Rehabilitation . 20 yr life $100,000 +Major Rehabilitation . 30 yr life $300,000 Total: 80 year life $1,000,000 -'" ---'~'I' . . T . Annual Cost Calculations +1,000,000 per mile + 80 year life + 64 miles of streets = $12,500 per year for every mile = $800,000 per year to keep stree~ from decaying . Street Funding Sources (50% assessed) ~I Mise . Current Funding Sources +Assessments +State Aid +Bond interest +Miscellaneous other sources Under contributing Sources +Sanitary sewer fund +Storm water utility +Water utility + These utilities all add to assessments .2f . Where does our money go? Possible Changes +Currently we spend about $800,000/yr +Projects are more than street rehab +Projects also repair utilities +"We only want to tear up the street once!" +About 40% the work is not street related +Increase Stormwater utility participation +Increase Sanitary utility participation +Insure full water utility participation +Explore sidewalk improvement district +Raise street assessment to 65-70% of the street costs. . Where the money goes... New Funding Program Street Sidewalk 141sc. Storm Servlces.../ . "5 . Net Change? Next Steps: +Utility costs will be paid by utility fund +Sidewalks will become more palatable +Assessments will be more comparable +Assessments will be reduced +Infrastructure will have better support +Examine costs due to public utilities +Look at rates for all utility bills +Explore Sidewalk Improvement districts +Update the current Assessment policy . Other Options ..;,2003 project +Reduce rate of rehabilitation +Raise overall amount assessed +Raise general taxes for bond payments +Assessments are high due to: . Utility work . Lot sizes . New sidewalk +Could explore using some utility funds ~.,--, , + Improvement district would take time + Infrastructure fund is OK for now . ...; -~,:- .7 ~;. -6 . 2003 STREET IMPROVEMENT PROJECT , PROJECT AREA )1 ~ t i~.... i I-~ . ....___~ "'~~=' . ! 1 -"'-1 . / --; . ~J. . /i! ! iN'-j''''''''fLE~ ~=~- ..-;-;-:-; .. i j .1 ! / L.. SCHOOL! ti11+1 ! / ! 0-" WEST HICKORY STRE~ ; ! ; s~'r[rnli,\~;~'JTI.:1 : , '/ " '\l\J i 'I':: I , \ \ ,i I I 11//// /! 1 . ~;~,~,~,.i_i I~j \iJ. ' 2003 Street Improvement t :+da' =Eb ....<--->'--.;, ~~~ ;1 ~E: -~-,...,..- 1 . . HICKORY STREET · 4" Bituminous Overlay · Install new 6" Watermain / L' t' ! .--' / j '-'-: li1i T m-."!""~~7Tr-, ~~~~~_!~::!m"' ,. " J naIr...- ~~,!<{m'::::\!i~~,~...~.t~!~,;,RK~'~~~ I',: ~~ " .1' ,. ,..-mmH ' ~ -. '\jILmrrn~! ! i~_m.._ ~ I, I TT:i/! '~~'~'!! I i ili i! 1"'Y\ 'i'i'! J . . J ,. .., . ...-.....! ' " I 'f ,i! II ~ " ~:S!d~.,;!i.'_J \,~.II 2003 Street Improyement . PROJECT COSTS AND FUNDING -- -;..~-~- ')001 ~trP.P.t Tmnrn"pmpnt . 3 . Holcombe, Willard, Walnut, Harriet, Everett and Martha Street TOTAL COST $1,040,946.72 Improvement Cost · Construct new streets . Upgrade storm sewer $855,383.47 . Rehabilitate sanitary manholes . Replace galvanized water services $45,562.50 . Install new sanitary sewer on Harriet $11,150.00 · Install new and repair existing sidewalks $128,850.75 City Share (includes $30,000 from Storm water utility) Property Owner Share ?OO~ S:trppt TTnurnvPTnpnt . Hickory Street TOTAL COST %Assessed 60% 100% 100% 0% $489,004.14 $551,942.31 $37,608.73 · Improvement Cost · 4" Bituminous Qyerlay $17,608.73 · Install new 6" Watennain $20,000.00 City Share( Water Board) Property Owner Share % Assessed 100% 0% $20,000.00 $17,608.73 ?OO~ S:trppt TTYlT\TnvPTnpnt . _.. ;':~,""i' ,- 4 . 2003 STREET IMPROVEMENT COST APPORTIONMENT . ASSESSMENT INFORMATION Street Assessment (64) (35) Water Service Replacement (24) Sanitary Sewer (4) Hickory Street (7) $5640.32 per lot $2820.16 half lot $1780.31 per lot $2787.50 per lot $2438.39 per lot __ ,,--..c.... ?()()~ <:::trppt Tmnri'\"Vpmpnt . 5 . ITEMS FOR DISCUSSION 1. Location of Sidewalk 2. . Assessment Rate . -~ .;..--.-:..... . 6 .' . . . . CURVE CREST BLVD IMPROV EMENTS CURVE CREST BLVD lKAIL '- ~ -;"~-<;;..~~ ." STATE HIGHWAY 36 -" 1 . . . CURVE CREST BLVD TRAIL .~ · Construct trail from Greeley Street to Market Drive · Located on the north side of the r.o.w. . Located 5-10' from edge of street . Eight-foot wide bituminous path . Trail easements needed from 17 property owners · Estimated cost of project $552,181.05* (Does not include easement acquisition costs) . Project funded through developer- $600,000 CURVE CREST BLVD TRAIL HEMS FOR DISCUSSION 1. Assess any or a portion of project. 2. Pay for easement acquisitions 3. Use State Aid Funds. --~-~. . 2 . r . CURVE CREST BLVD LIGhlli~G · Replace existing lights from Greeley to Washington · Remove, paint and reinstall poles · Install new conduit and wiring · Install new feed point cabinet and transformer Estimated Cost of Lighting Project $113,830.00 . CURVE CREST BLVD LIGhlli~G ITEMS FOR DISCUSSION 1. Include Lighting project with the Trail Project. 2. Assess properties ( downtown project) 3. Use State Aid Funds 4. Set up special lighting district for Curve Crest and future in the Industrial Park . -.;....,..'..... 3 . CITY COUNCIL MEETING NO. 03-03 February 4, 2003 REGULAR MEETING 4:30 P.M. Vice Mayor Milbrandt called the meeting to order at 4:40 p.m. Present: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble (arrived at 4:45 p.m.) Absent: None Also Present: City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Community Development Director Ru?s Director of Administration Knauss Police Chief Dauffenbach Fire Chief Kallestad City Clerk Ward OTHER BUSINESS . Canvass of Votes for Januarv 28. 2003 Soecial Election City Clerk Ward provided the follows: ofth~City Special Election on January 28, 2003 as CITY QUESTION 1 A QUESTION REGARDING MANAGEMENT OPTHE WATERWORKS Shall the City Charter be am~paed t~> provide that the City waterworks thaUJs owne and operated by the City be m.~na~.~~..b e City Council, thereby dissolviQg .80 d of Water Commissioners? CITY QUESTION 2 A QUESTION REGARDING THE ISSUANCE OF ON-SALE LIQUOR LICENSES Shall the City Council be allowed to issue "on- sale" licenses for the sale of intoxicating liquor at retail in excess of the number permitted by law? Ballots Defective 0 1047 Yes 2146 Yes No 3898 No 2792 Ballots Blank~tm 12 Ballots Blank (undervotes) 19 o Ballots Defective (overvotes) o . Motion by\(;ouncU.member Rheinberger, seconded by Councilmember Junker to approve the canvass of vbtes for the City Special Election held on January 28, 2003. All in favor. City Council Meeting Minutes February 4, 2003 Downtown Proiect Uodate . Community Development Director Russell provided background information and update on the various downtown plan projects currently being worked on by staff. He stated that since the Downtown Plan was adopted by the City in 1984. the following downtown actions include the Downtown Revitalization Project (1990 - $8 million); Levee Project (1994-2000, Phase I & II); Parking improvements and management (1995-2003, +400 spaced added and improved); site purchase and revitalization of Lumber Barons, Maple Island, Territorial Prison, Junior High School, UBC site, Lowell Park Extension and railroad land purchase; addition specific plans prepare for Lowell Park Park (1995) Aiple Property Park Plan (2000) and Territorial Prison Reuse study and Trail Plan (2000). Mr. Russell also reviewed the major projects currently Under study by the City which includes the Territorial Prison, railroad right-of-way purchases for river trail system, Main Street Plaza with connection to Lowell Park, parking structures at Water Street, Second/Olive Streets, redevelopment of old UBCJumberyard site, Phase III of the flood projection levee wall which needs federal funds, Lowelll Park improvements and Aiple Property Park improvement coordinated with T.H. 36 bridge construction. Mr. Russell stated that two projects currently under consideration need Council review and direction to continue the process. He stated that the projects are the Armory Reuse Study and Arts/Cultural Center study:j!.lfldthe Water Street parking structure/flood ~~:~~:;~~~~~ l~: r~~~~ds~~~~l~~~~~?~a~n~~~~~~ ~~~~~~~~~ ;:i~:;~i~~~ . condition of the building to use igibuildinggllrchase negotiations. He also stated that staff has met with Short, Elliott." d .~enc;Jerson, who prepared the flood project plan for the Corps of Engineers and ~. /Pa~~'Plans for the City and they have submitted a study proposal which couldr~su nkJ~,!~ns that could be part of the Phase III levee wall project and coordinated wi.th!lQ>~ parkihg structure construction. " Mayor Kimble asked M Russell i he parking structures would add significantly more parking than what the y wo'Hd lose if the Main Street Plaza were constructed. at~dfthat the reuse and survey is allowable by the grant. He stated that a two-year time limit on the giant. CqG~~il~e'rnber Rheinberger stated he liked the idea of the study. He stated that in rel~tion to ...~he downtown plan would be to maybe sell City land for a Hilton or Radisso. .gpd g~nerate tax revenues to help with the Library expansion or other areas. He also stateq,that he has concern about the revitalization of the Armory in that it will cost more Page 2 of 14 Mr. Russell stated stated that the p Commission an. at rect, it would probably add 50-60 parking spaces. He n~[;str~.ftures need to be studied because the Historic Preservation <Ie I~f~nd tenants have concerns on the structure. ffL' 01' . . . City Council Meeting Minutes February 4, 2003 than it is worth to restore the property, lacks significant historical value, the businesses in this building probably will not last. He would like to see some alternative plans. Mayor Kimble stated that a study was done on the armory in 1983, that maybe this study could be updated and would be less expensive to update. He. also stated at that time it was less expensive to rehabilitate. Councilmember Junker stated that it might be the time to revisit the idea of the user tax and small sales tax to tie into the downtown improvements.. He also stated that some of the study done by the committee could be used to help with this issue. Councilmember Rheinberger stated he would like tQ~eedifferent scenarios instead of being locked into a 2002 idea when times or needs mightchange. Councilmember Kriesel stated that he doesn't Iiketh downtown. He stated that the modernization oflhe.d historic nature of the community. a of selling City property town area is against the Mayor Kimble stated that it is prudent to r update the downtown plan. Motion by Councilmember Milbrandt, seconde by Council member Rheinberger authorizing staff to use the $50,000 M~trQ olitan Council grant for the study of the reuse of the Armory and update the downtown p . All in favor. Liquor License Requests Information City Clerk Ward reviewed liquor license applicants for the remaining liquor licenses within the City. Shest t new licenses require a public hearing and would be asking the Couneil.JQ set pu Iic hearings at a future meeting. Council member Milbrapdt'stated that the Council should have a workshop to discuss guidelines prior to se' . g the blic hearing. Council member Rh,ei from the legislat sked about the mechanics of requesting liquor licenses Mayor Kimble He also stat lobbyist cost~. e process for requesting liquor licenses at the legislative level. IS avenue is an expensive process at approximately $10,000 in Councilll1em~e hker agreed with Councilmember Milbrandt that a workshop should be helqto djscussthis issue. Motion bypoUo~ilmember Rheinberger, seconded by Councilmember Junker to discuss liquor licenses ~n a workshop on February 18 or March 4. All in favor. Page 3 of 14 City Council Meeting Minutes February 4, 2003 Decision on lobbvist . City Administrator Hansen reviewed the information for a lobbyist and asked for direction on the whether or not to hire a lobbyist. Councilmember Rheinberger stated he is against the hiring of a lobbyist. He stated that in this economic time there is no money to get and that the City should use its legislators rather than a lobbyist. Mayor Kimble reviewed the history why the City hiredaJobbyistfor the City. He stated that prior to hiring a lobbyist the mayors, council andstafflri@dto get legislation passed and the results were zero. He stated that since the lobbyi~t was hired, millions of dollars have come to the City and projects that wQqldhavenever happened became a reality because the City used the expertise of someoQe in the lobbyist field. He also stated that the City has not spent lobbying dollars that did not result in significant gains to the City. Mayor Kimble stated that the decision is l"l()tJO.det~rmine whether or not money will be expended because that was determined dl.lriOg the budget process which money was reduced, but to determine who will be the lobbyist for the City in 2003. Councilmember Milbrandt stated h~.rwas rnfavor of using Legislative Associates for . 2003 for the projects outlined in his proposaH Council member Rheinberger s the $35,000, approximately $ to show for it. He stated th he not available. e would like to take his prospective share of ut it into his ward to have something tangible the money to be obtained by a lobbyist just is Motion by Councilmember Rh . berger take $7,000 of the $35,000 of the lobbyist budget and use it for a project in W 2. M~tion failed for lack of second. Councilmember J lobbyists. ftdWlf it would be better to have joint collaboration by two stated that there is not a large amount of money available to I ts and recommended that the money be spent on one lobbyist. Motion by Council expenditure for Milbrandt, seconded by Councilmember Kriesel approving the t. Ayes: Counc! Nays: Co cil er Kriesel, Milbrandt, Junker, and Mayor Kimble Rheinberger C <;:!;( cilm~tnber Kriesel asked what Mr. Cain is lobbying for and is it the lobbyist views. at d~termine the betterment of Stillwater. Page 4 of 14 City Council Meeting Minutes February 4, 2003 . Councilmember Milbrandt stated that Mr. Cain's proposal included four projects to work on the federalleve/. Councilmember Kriesel stated that he would like a defined goal from the lobbyist. He stated that he could see definite merit in using Mr. Campbell. Mayor Kimble stated that Mr. Cain has to come before Council for approval on the projects he would lobby for. Mayor Kimble provided a history of the lobbyist efforts in relation to the levee wall, which is three-phase project. Councilmember Kriesel stated that it is his understanding that once the levee wall funds are obtained it doesn't mean that Legislative Associates automatically is retained as the City's lobbyist. He stated he would like to see Mr. Ca!1lpbelllobby for other projects. Councilmember Milbrandt stated that Mr. Campbell has offered his services to lobby for funding for the North Hill project. . Mayor Kimble provided the history of Mr. GampoeH's services in relation to the North Hill funding that was approved last year and vetoed by the governor. He stated that Mr. Campbell has provided tremendous a?~i~.tance to try to obtain that funding this year and is doing a wonderful job. Councilmember Milbrandt statedthafff''WFlShis understanding that Mr. Cain would work on the Levee Wall and armory at th~rfederallevel and nothing at the State leve/. Councilmember Rheinberg~pstatedt t the location of the proposed armory would probably not work for secyptypurpos s and that the city would have to come up with money if it were ever approved: Motion by Councilmemb Legislative Associates, econded by Councilmember Rheinberger directing Cain to work on the levee and the armory at the federalleve/. Mayor Kimble stated t t the ~ity has provided land for the armory. Ayes: Councilmemb Nays: Councilmem i1brandt, Junker, and Mayor Kimble rger I~sfad informed the Council that the annual meeting scheduled for Jould be postponed until further notice. . tad stated that he would not be in attendance at the 7:00 p.m. meeting was attending the Grant City Council meeting regarding the fire contract. Page 5 of 14 City Council Meeting Minutes February 4, 2003 Chief Kallestad stated that the fire department would be available to assist Mr. Castle t. remove some items from his home. Director of Administration Knauss commended City Clerk Ward for her administration of the City Special Mail Ballot Election and the State Special Election held on the same day. Council agreed with Ms. Knauss. Community Development Director Russell reminded Council ofaJoint Board Meeting on February 19, 2003. Public Works Director Eckles provided an update on snpw plovying from the last snowstorm. City Administrator Hansen requested that Counc.i awbrkshop on February 18 to discuss the 2003 Street Improvements, Curve C ~oulevard improvements, and meet with the Planning Commission to discuss Ttld.~36prior to the meeting with Oak Park Heights on February 26, 2003. ncilmember Junker to conduct at a Motion by Council member Rheinberger, secondedb workshop on February 18. All in favor. Mayor Kimble recessed the meeting4(~(~!~r:8~ p.m. to executive session for discussion of labor relations issue, possible litiga.......rr 'bn on Tir...... rritorial Prison fire and city administrator . performance evaluation. . ... RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting t Present: Absent: Councilmembers None , Milbrandt, Rheinberger, Junker and Mayor Kimble Also Present: City Adminis City Attor Public Comm Polic Cit mb€k Rheinberger, seconded by Councilmember Junker to approve the . Council minutes. All in favor. . Page 6 of 14 City Council Meeting Minutes February 4, 2003 . PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Presentation of the Officer of the Year Award to Officer Scott GevinQ Mayor Kimble and Police Chief Dauffenbach presented OfficerS<:;ottGeving the Officer of the Year Award. Presentation of Meritorious Service Award to Officer Leslie Wardell Mayor Kimble and Police Chief Dauffenbach presented Officer.Leslie Wardell the Meritorious Service Award to Officer Leslie Wardell fOl"her commitment and dedication to the DARE program. Request from Stillwater Bovs Hockev Booster Club to hold a Jeoiohal 0001 tournament at the St. Croix Recreation Center Mr. Doug Brady and Mr. Gary Ooster, a repr~~~9t from the Stillwater Hockey Booster Club requested to hold a regional pool...... rnament at the St. Croix Recreation Center beginning in 2004. Mr. Brady stat coho I would be served through the St. Croix Boat and Packet's Catering Lice s stated that this would be a big fundraiser for the organization and would bring ople into the area for a four-day event. Resolution 2003-25, Resolution 2003-26 Plan (Flexible Spe Request to chan at the Recreatio Request to pu Request to pu Resolutio calculatio y Councilmember Junker approving the nal pool tournament in 2004. All in favor. . Motion by Councilmember Rheinberger, s St. Croix Recreation Center to hold a fou CONSENT AGENDA Motion by Councilmember Rheinb Consent Agenda. All in favor. ded by Councilmember Kriesel to adopt the Ayes: Councilmember Kriese Nays: None ment of bills ving amendments to the City of Stillwater Section 125 Cafeteria nt Plan and the Summary Plan Description) tlay from furnaces at Lily Lake Area to batteries and service electric Zamboni 2) computers for Fire Department pier for Public Works building proving agreement with HLB Tautges Redpath, Ltd for arbitrage infjT 3-28, approving 2003 salary for City Administrator t,;29, approving Labor Agreement with Law Enforcement Labor Services ts, Local No. 254 . Page 7 of14 City Council Meeting Minutes February 4, 2003 PUBLIC HEARINGS . Case No. SUB/03-01. Reauest from Tom Brudos for a resubdivision of Lots 10 andt11. Blk 51. Churchill Nelson & Slauahters Addition to two lots of 7.500 sauare feet each located at 655 South Second Street in the RB, Two Familv Residential District. Community Development Director Russell reviewed the request to subdivide a 15,000 square foot lot into two 7,500 square foot lots. He stated that the..l?lanning Commission heard the request and several neighbors spoke in oppositign to the project. He stated that the Planning Commission was concerned about the steep slope and the request not meeting lot size requirements for developable land\t Mayor Kimble opened the public hearing. Mayor Kimble closed the public hearing. that they did not know if they to the neighbors if they wanted ere thinking of retaining walls )fications of the steep slopes. She Ms. Karen Brudos-Rude, 6201 St. Croix Trail ~i would build on the property, maybe just sell ther~ it. She stated that if the property was built u etc. and use an architect knowledgeable with stated at this time they only want to split t Mr. Russell stated that was cor nt Director Russell that if the subdivision is. able. Mayor Kimble asked Community D.... granted does it infer that the propen Motion by Councilmember Rheinb Planning Commission's recomm ded by Councilmember Junker to uphold the enial for this subdivision. All in favor. Case No. SUB/03-02. Reauest1jfrom Ca s Construction for a subdivision of Lots 1. 2. 3 and the east half of Lot 4. Block 1fWilkin~s.IAddition to Stillwater into two lots of 9.742 sauare feet located at 1420 North Fourttil0:Street irJthe RB. Two Familv Residential District. Community Dev 1,2,3 and the 9,742 square f is located 0 site. He st with conditio W.C t Director Russell reviewed the request for a subdivision of Lots ot 4, Block 1 Wilkin's Addition to Stillwater into two lots of at 1420 North Fourth Street. He stated that an existing house will remain and that City sewer and water is available to the Planning Commission recommended approval of the request ned the public hearing. public comments. Ie closed the public hearing. . Page 8 of 14 City Council Meeting Minutes February 4, 2003 . Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2003-31, approving subdivision of Lots 1, 2, 3 and the east half of Lot 4, Block 1 Wilkin's Addition to Stillwater into two lots of 9,742 square feet located at.1420 North Fourth Street. All in favor. City Attorney Magnuson reviewed the ordinancer~!gtilfl~.lt olid Waste Removal. He stated that the purpose of the ordinance is to el.irTlina.!~"the section on sanitary landfill and amending the code to reflect the mandatoryc ection of solid waste in commercial and related areas not covered by residential pick stated that the ordinance amendment would also include a provision that son shall deposit garbage in a container maintained by the City for colle~ti r from city streets or parks. City Code Chapter Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Nays: None UNFINISHED BUSINESS Second readinq of Ordinance No. 933. an Ordinance Amendinq 30.01. Subd. 8 Solid Waste Removal Motion by Council member Kriesel, seconded by Councilmember Rheinberger to adopt Ordinance No. 933, an Ordinance Amendin t~tiIlwater City Code Chapter 30.01, Subd. 8 Solid Waste Removal. All in favor. conse ger, Junker and Mayor Kimble . Ayes: Councilmember Kriesel, Milbran Nays: None NEW BUSINESS Consideration of structure at 50 Building Official Shilt 501 S. 2nd Street and structure was com et are either collaps compromised a process. ted t.lllflt on January 23, 2003 fire consumed the residence at exte~~ive fire damage. She stated that the majority of the roof !:!fii~.led through, and the floor assemblies throughout the home ear collapsed. She stated that the home is structurally rdous and should be considered for the condemnation City Attorn the City to amount allows n reviewed the process for the condemnation of the home not for ut to issue an order for the building to be razed in a reasonable stated that if this is done with the consent of the owner, State law ssment of the cost of the demolition over a period of five years, if no ",n the assessment 'Nould be for one year. He stated that a public hearing be set for this hearing however, there would be a period of time to th the owner prior to the hearing. . MaYOli\'S.imble asked Mr. Castle if he had any comments. Page 9 of 14 City Council Meeting Minutes February 4,2003 Mr. Castle stated that in regard to the state of his home, he has talked with Building . Official Shilts. He stated that his big urgency is to save some of the stuff in the home. He requested that he be allowed some time to do this and it has been determined that there would be time to do this. He commented that his father was a Police Chief for Stillwater. Mayor Kimble informed Mr. Castle that the Fire Chief reported that his department will assist him for his safety on the retrieval of the items from his horne. Mr. Castle stated that he would be willing to have the demolition costs assessed over five years as he could not do it in one year. Motion by Council member Rheinberger, seconded by Councilmember Junker setting a public hearing for February 18, 2003 and that if an agreement .is reHchedwith Mr. Castle prior to that time the hearing would be cancelled. All in favor. Recommendation from Parks Board reoardino maintenanCe of Kolliner Park Community Development Director Russe tated'that the Park Board reviewed the agreement and park maintenance of Kollie~rkand recommended continuing the arrangement with the Valley Cruisers subject to'the clarification that no other activities are allowed unless authorized specifi by the City Parks Board and/or City Council. deqifby Council member Junker to adopt . :,,~harfage permit with Valley Cruisers for the Motion by Councilmember Rheinberger, Resolution 2003-32, approving agreerpent maintenance of Kolliner Park. All in f Ayes: Councilmember Kriesel, Nays: None rnberger, Junker and Mayor Kimble Approvino the Fire Contracts with St. Joseoh Townshio. Citv of Somerset. and City of Hudson City Attorney Magnus Township, City of€> revie"ed the mutual aid fire agreements with St. Joseph nd City of Hudson. Motion by Councilmem Resolution 2003-33 City of Hudson. All "'erger, seconded by Council member Junker to adopt ire contracts with St. Joseph Township, City of Somerset, and Ayes: Council me sel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Reouest for r... . ion of Lots 13 & 14. Block 1. Libertv 4th Addition C~fnmunit~Development Director Russell reviewed the request from Contractor Prqperty 9~velopment to combine two lots, Lots 13 and 14, Liberty 4th Addition into on. He stated that one home would be constructed on the lot and would require design review to meet project design guidelines. Page 10 of 14 . . . City Council Meeting Minutes February 4, 2003 Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt Resolution 2003-34, approving resubdivision of Lots 13 and 14, Liberty 4th Addition into one lot. All in favor. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Request DNR for participation in Fishina in Neiahborhood Proqram Community Development Director Russell stated that the Parks Board heard a presentation from the Fishing in Neighborhood Progr@m. He stated that participation in the program provides annual lake or pond fish stocKing of sunfish or crappies for neighborhood fishing. He stated that two lakes, McKl..Isi<:;k and Northland, were discussed for the program. He also stated that@ft~(tl1e .City makes the request, the DNR will determine if the lakes qualify for the program. Motion by Councilmember Rheinberger, seconded bygpullcilmember Milbrandt to request DNR consideration for participation in the Fishing in N~ighQprhood Program for Northland and McKusick Lakes. All in favor. Adootion of resolution authorizina issuance. prescribiha.Jhe form and details and orovidinQ for the oayment of $200.000 General Obliaation Caoital Outlay Bond. Series 2003HS for Historical Society City Attorney Magnuson reviewed the $2QO,000 General Obligation Capital Outlay Bond information for the purchase otthe Historical Society 12 acre parcel on Boutwell Road. Motion by Council member Rhein~~rger,s~F8hded by Councilmember Milbrandt to adopt Resolution 2003-35, resolution ~utftgrizing issuance, prescribing the form and details and providing for the payment of $200,00(lG~neral Obligation Capital Outlay Bond, Series 2003HS. All in favor. Ayes: Council member Kries~I.., Milbr~pdt, Rheinberger, Junker and Mayor Kimble Nays: None .; . ,,;,,:,1 Adoption of resolution Aborbt-inqSale of Caoital Outlav Bonds City Administratd~ ~l:),.,. . n reviewed the Sale of Capital Outlay Bonds information. , "' ;:'.';~,;V' Motion by Councilmernb.~r Rheinberger, seconded by Council member Junker to adopt Resolution 2003:'36, resolution providing for the competitive negotiated sale of $1,345,000 General Obligatioll'.Capital Outlay Bonds, Series 2003A. All in favor. Ayes: Coqnci.lmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Page 11 of 14 City Council Meeting Minutes February 4, 2003 Adootion of resolution Aoorovino Tax Increment Financino Refundino Bonds City Administrator Hansen reviewed the tax increment financing refunding bonds information . Motion by Council member Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2003-37, resolution providing for the competitive negotiated sale of $3,450,000 General Obligation Tax Increment Refunding Bonds, Series 20038. All in favor. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Adootion of resolution Aoorovino the Call on the 1994B Bond City Administrator Hansen reviewed the calling of the. 1994B bond information. Motion by Council member Rheinberger, seconded by Councilmember Junker to adopt Resolution 2003-38, resolution authorizing the call of Outstanding General Obligation Improvement Bonds, Series 19948. All in favor. Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Aooroval of Iiouor license transfer from National Restaurants. Inc. DBA: Estaban's to Peoitos. De Stillwater. DBA: Peoitos De Stillwater ,':~?":' /~ City Clerk Ward reviewed ther~q4~st fqr the transfer of the on-sale and Sunday liquor license from Estaban's to P~pitos IE>E)Stillwater. She stated that approval should be contingent upon all docurT!~t)~~ received, departmental approval from Police, Fire, Building and Finance andCapproYgl}rom Minnesota Liquor Control. .<1% Motion by Councilmember R~einberg~r, seconded by Council member Kriesel to adopt Resolution 2003-39, approving tran~fer of On-sale and Sunday liquor license to Pepitos De Stillwater, DBA: Pepitos Qe stilr'N;gler'conditioned upon all documents received, departmental approval from Police, F~~~, B,Ljildin,g and Finance and approval from Minnesota Liquor Control. All in favor.<m~...} <17 "'~/.~'-'::~ Ayes: Councilmem Nays: None ~.C_H> ':., ,:':"/ -:":,::";',':'<:0:-::::/ se.l, Milbrandt, Rheinberger, Junker and Mayor Kimble reviewed the request of Ellie Samuelson to be appointed to the Human ission. Motion b~).~oun ember Rheinberger, seconded by Councilmember Junker to adopt . Resolution,200 -30, appointment to the Human Rights Commission. All in favor. Page 12 of 14 . . . City Council Meeting Minutes February 4, 2003 Ayes: Councilmember Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None COMMUNICA TIONS/REQUESTS Notice of Open Book Meetinq Mayor Kimble stated that the Open Book Meeting for 2003 would be held on Thursday, May 1, 2003 from 5-6 p.m. STAFF REPORTS (continued) City Attorney Magnuson stated the Veterans War Memorial committee was granted a license for their use of the Riverview parking lot and obligated them to insure the site. He stated that the committee found out that insuring the site for a non-profit organization is prohibitive and because of the substantial funds they will expend that they are requesting an easement rather than a license which the City would insure as other public property. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving the easement for the Veterans War Memorial subject to City Attorney review. All in favor. ADJOURNMENT Motion by Councilmember Rheinberger; seconded by Councilmember Junker to adjourn at 8:00 p.m. All in favor. '( Jay L. Kimble, Mayor ATTEST: p~yment of bills K'amendments to the City of Stillwater Section 125 Cafeteria t Plan and the Summary Plan Description) g agreement with HLB Tautges Redpath, Ltd for arbitrage Resolution 2003-25, Resolution 2003-26 Plan (Flexible Spell Resolution 2003~2 calculations/repor!i " Resolution 2093'~~~, aoving 2003 salary for City Administrator Resolution ~go -',iiaji3proving Labor Agreement with Law Enforcement Labor Services Police Sergeant ocal No. 254 Resoluti~1)'20.Q~,- 0';: appointment to the Human Rights Commission Resoluti.~h 2003~~1, approving subdivision of Lots 1, 2, 3 and the east half of Lot 4, Block 1 Wilkin's AQdition to Stillwater into two lots of 9,742 square feet located at 1420 North Fourth Street ,. Page 13 of 14 City Council Meeting Minutes February 4, 2003 Resolution 2003-32, approving agreement and wharfage permit with Valley Cruisers for the. maintenance of Kolliner Park Resolution 2003-33, approving fire contracts with St. Joseph Township, City of Somerset, and City of Hudson Resolution 2003-34, approving resubdivision of Lots 13 and 14, Liberty 4th Addition into one lot Resolution 2003-35, resolution authorizing issuance, prescribing the form and details and providing for the payment of $200,000 General Obligation Capital.Outlay. Bond, Series 2003HS Resolution 2003-36, resolution providing for the competitive negotiated sale of $1 ,345,000 General Obligation Capital Outlay Bonds, Series 2003A Resolution 2003-37, resolution providing for the competitiveqegotiated sale of $3,450,000 General Obligation Tax Increment Refunding Bonds, Serie~.2003B Resolution 2003-38, resolution authorizing the call of OutstcH"lding General Obligation Improvement Bonds, Series 1994B Resolution 2003-39, approving transfer of On-sale and Sungay. liquor license to Pepitos De Stillwater, DBA: Pepitos De Stillwater Ordinance No. 933, an Ordinance Amending Stillwater€ityCode Chapter 30.01, Subd. 8 Solid Waste Removal . . Page 14 of 14 eLARRYJ.DAUFFENBACH CHIEF OF POLICE illwa}er~ - '\ CRAIG T. PETERSON CAPTAIN -- THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT February 13, 2003 Mayor Jay Kimble Members of the City Council Citizens of the City of Stillwater The 2002 annual report has been completed and I respectfully submit it to you for your review. The report was done entirely in-house. I would like to thank Captain Craig Peterson and other staff members for their hard work on the project. I hope you find the report useful to evaluate the department and trends in the city. - There were several significant occurrences in 2002. On Tuesday April 30, 2002 ABC's Good Morning America broadcast their show from Stillwater. This event highlighted the great community of Stillwater. It showed the world Stillwater is a wonderful place to live and raise our children. In June, the international airport requested assistance from surrounding police departments to assist them with security. As the war on terrorism continues, we all need to do our part to keep our citizens safe. In July, Lumberjack Days were once again a success. Combined efforts of organizers resulted in changes that made a fun and successful event for our community. On September 3rd, arsons struck at the territorial prison. The city lost a historic and valuable piece of its heritage. An 18-year- old St. Paul man was brought to justice for this criminal act. Crime statistics are included in the report. Total incidents for the year 2002 were 13,302. This is down slightly from last years 13,525. Major crime, part I and II offenses, are up by 12% (2148 - 259= 1889 in 2002 compared with 1686 in 2001). Part III, IV and V (mainly calls of service) are relatively unchanged (8646 in 2002 compared with 8586 in 2001). Traffic citations are down 23% (2508 compared to 3255). I would like to thank the mayor, city council, city administrator, other city departments and the citizens of the community for their continued support. The success of the police department is dependent upon the community. Without continued public support, success would not be possible. t. Si~c ly, /.!, ~. oj iJl I ! ~ I! ldf!vlL- / Chief,iady Dauf'fenbach, Stillwater Police Department 212 North 4th Street · Stillwater, Minnesota 55082 Business Phone: (651) 351-4900 · Fax: (651) 351-4940 Police Response/Assistance: 911 I Ie I I I I I I I -- I I I I I I .. I I 2002 Stillwater Police Department Annual Report I Ie I I I I I I I -- I I I I I I .. I I The Citv of Stillwater 2002 Mayor Jay Kimble City Council John Rheinberger Terry Zoller Eugene Bealka Wally Milbrandt City Administrator Nile Kriesel Larry Hansen City Attorney David Magnuson I Ie I I I I I I I -- I I I I I I .. I I Captain Crail! T. Peterson Patrol Sergeant Jeff Magler Sergeant Chris Felsch Sergeant Art Sievert Officer Leslie Wardell Officer Brad Allen Officer Scott Geving Officer Steve Hansen Officer Sandra Vetsch Officer Brian Bruchu Officer Chris Crayne Officer Kyle Sykes Officer Chris Rhoades Officer Paul Kezar Part- Time Officers Sergeant Doug Buberl DARE Officer Leslie Wardell Officer Steve Hansen Stilhvater Police Department Citizens of Stillwatc,' Mayo.' and City Council City Administrator Chief Larry Dauffenbach Inyesti!!ations Sergeant Dave Roettger Officer Jeff Stender Officer Nate Meredith Narcotics Officer Carla Cincotta Records and Dispatch Margaret Seim Jennifer Peltier Linda Thompson (half-time) Community Service Animal Control, Propertv, Evidence and Parkinl! Enforcement Cynthia Jacobson Dennis Pasket Leo Miller (Code Enforcement, part-time) Larry Buberl (part-time) Chris Kopel (seasonal) I Ie I I I I I I I -- I I I I I I .. I I Stillwater Police Department Mission Statement The Mission of the Stillwater Police Department is to provide a superior police service to the citizens of Stillwater. The department and all of its members are devoted to providing a fair and equitable police service to all citizens having contact with the department. The department is committed to maintaining Stillwater as a safe and peaceful community. I Ie I I I I I I I t' I I I I I I Ie I I Patrol Division The Patrol Division is the largest component of the department. All members assigned to the Patrol Division are sworn personnel. At full strength, within the Patrol Division, the department has four patrol sergeants, ten full-time patrol officers and one part-time patrol officer. During the year, officers and sergeants were scheduled to 8 Yz hour shifts, four days on-duty and two days off-duty. During the school year one of the fourteen officers, who is a certified DARE instructor, is assigned to teach DARE on a full-time basis. During the summer months, one of the fourteen officers is assigned to the downtown area exclusively. The part-time officers are scheduled for special events and on weekend foot patrol shifts in the downtown area during the summer months. The schedule is modified throughout the year to accommodate the needs of Stillwater's schools and its summertime tourism. Each sergeant and officer bid for their desired shift for the year. There are three shifts every day, 365 days a year. On a daily basis, each shift can range from two to four officers, including the patrol sergeant. Each shift is supervised by a patrol sergeant who is also responsible for responding to calls for service. Additionally, each patrol sergeant has other assigned administrative responsibilities beyond their field supervision role. Patrol sergeants are individually assigned to be in charge of fleet maintenance, equipment maintenance, employee safety committee, Bicycle Patrol Unit, Use of Force Training, Field Training, Safe and Sober Grant management, as well as other duties as requested. Officers within the division also provide a wide range of added services to the department including, DARE, Use of Force Instructors, Field Training Officers, Bicycle Patrol Officers, Gun Safety Instruction and Explorer Scout Advisors. Field Trainin2: Unit S gt. Chris F elsch Officer Leslie Wardell Officer Scott Geving Officer Nate Meredith Officer Steve Hansen Officer Carla Cincotta DARE Officer Leslie Wardell Officer Steve Hansen Use of Force Training Sgt. Chris Felsch Sgt. Art Sievert Officer Nate Meredith Officer Steve Hansen Bicvcle Patrol Unit Officer Scott Geving Officer Brian Bruchu Officer Chris Crayne Officer Steve Hansen Officer Nate Meredith Officer Sandra Vetsch Officer Kyle Sykes Offi cer Jeff Stender Officer Leslie Wardell Sgt. David Roettger Fleet Maintenance Sgt. Jeff Magler EauiDment Maintenance S gt. Chris F elsch Safe & Sober Grant Sgt. JeffMagler Safety Committee Sgt. Art Sievert Patrol Division Functions I eI I I I I I I I -- I I I I I I J I I The department is responsible for patrolling and providing law enforcement services to approximately ten square miles. During the year 2002, the Department responded to approximately 13,000 incidents and patrolled over 210,000 miles. Special events require the department to schedule additional manpower to handle each event while maintaining minimum staffing levels to the rest of Stillwater. All employees of the department are required to work during LumbeIjack Days. Other special events are staffed with off-duty officers working overtime or the event's promoters occasionally pay the officers directly. " ~. .,<;>> ,~~......... ",("'".-..... .......' _,.,.Cl4t-, Ii, 'II" . ,,",..w/J. '"\: 'f~"';.~. .., ~... l' '\""... ' ." ''''", '\. ~':' ...... ,,",' .~. .1(_,;, "~l'~(,...;. ;:. .;.~~~)-,( \ : ,:~)'; <..., 01' -:~ ~ ~ ('~ ~.--.. "U;:."'~f".~~'" t(', :;; ;..-';::",,'-:- :." <4i'::' ~.l'..' ,. J"~'.AJ "'7." ," "J' ~~ '.' ~'.'.~ 4...:, "'::_;~., ~~!'t\ -I., ~~.iW\:J.-.':".~..: .. ,., - - -- ~ -~--- ~_ -.. rr ..../1. .t#;t" ~,' r ~ 'v.-." ,,,. ..;- -, . "t -. . ~'I .'t 1.'101... '. . ,'\ \~J-' ); '\. -!:'t'"'' ..1'" " r" '7 -x,,",,~ '" ..... . ;~:'\ ..~ '.'.- ~- ~~ \j\~ ." '\..... ! P,J...I.~1 i , \} , ~ The department has been facing ever-increasing requests for services with finite resources to meet the challenges. In 2002, the department handled over 1 0,000 calls, which does not include officer-initiated activity such as traffic enforcement. This is an increase of 18% over 1999 and 8% over the last five-year average. The additional call load has reduced the amount of time an officer can spend on proactive activities such as traffic enforcement. The department's proactive enforcement is down 22% from 1998. During this same five-year period, personal injury and property damage accidents have increased 22% since 1998. The department has been one officer short since July of 2002. In an effort to increase the number of officers on duty at peak times, the department has instituted a new work schedule for patrol officers. The new schedule requires all but two officers work l2-hour shifts. The two remaining officers will work 10-hour shifts covering weekends. The schedule will provide the city with as many as six regularly scheduled officers on-duty at peak times during the week. I Ie I I ! II I I I I r8 I I I I I I Ie I I Enforcement Stillwater is a very popular tourist attraction, as such; it is not surprising that traffic, and its by-products, is the number one complaint received by the department. In response to these complaints, the department targets traffic laws and ordinances in an effort to reduce traffic accidents and traffic related problems. .\ \ ,~..-~ ,'. \. "- " 2002 Officer Initiated Statistics 2000 2001 2002 DWI Arrests 152 161 167 Speed Citations 524 937 554 Drivers License Violations 173 150 195 Miscellaneous Moving Violations 452 449 472 Parking Violations 201 572 285 Non-Traffic Arrests or Assists 280 345 380 Education I eI I I I I I I I -- I I I I I I J I I The Department also educates the public through various means on these laws and ordinances. The Department owns and operates a speed trailer. The speed trailer is set up in a stationary position at problem locations throughout the city. It displays the speed of the vehicle as the vehicle passes by the trailer. This keeps the drivers aware of both their speed and the speed limit in the area. Several officers are trained to set up the wagon so it can easily be set up at any time of the day. The Department also owns a hand-held radar unit that is signed out to citizens who are interested in clocking vehicles near their residences. If a citizen clocks a vehicle at an excessive speed and obtains a license number, a courtesy letter will be mailed to the registered owner of the vehicle advising them of the incident. Several officers have also been involved in educating the public with the help of the local government cable access channel. Officers provide a brief but informative segment on various topics from pedestrians and crosswalk violations to snowmobile safety. The Department has also provided officers to appear and speak at various locations. Officers attended pre-schools, elementary, junior high and senior high activities. Numerous tours of the police department and its squad cars have been provided to Stillwater area children throughout the year. Officers will speak on various public safety related problems and issues. Administrative In 2002, the entire policy and procedure manual was re-issued to all members of the department. This project took over two years to complete. Every member of the department now has current and up-to-date policies and procedures. I Ie I I I I I I I -- I I I I I I .. I I Airoort Security In April of 2002, the department received a request for assistance from the Airport Police Department in providing checkpoint security at the Lindbergh Terminal of the International Airport. Because of the September 11, 2001 terrorist attacks, the Airport Police were required to post a licensed officer at every checkpoint at the airport. They were not staffed enough to provide the personnel to fulfill this requirement. The Metropolitan Airports Commission offered to reimburse the city for all costs relating to officers working the detail. We began assisting them in June and have been working approximately 15 to 20 shifts every month. Airport police send out a schedule every month to the police departments who have volunteered to assist them. Officers who are not scheduled to work in Stillwater may be assigned to work at the airport. The department is continuing to assist the Airport Police in 2003. I Ie I I I I I I I -- I I I I I I Ie I I Investhmtive Unit The Investigative Unit of the Stillwater Police Department consists of one sergeant and three investigators at full strength. Personnel assigned to investigations in 2002 were: . Sergeant David Roettger . Officer Jeff Stender . Officer Brad Allen · Officer Nate Meredith · Officer Carla Cincotta Carla Cincotta has been assigned to the Washington County Narcotics Task Force. Jeff Stender has been assigned to general investigations. Brad Allen served in general investigations through August and Nate Meredith replaced Brad in September. Sgt. Roettger is the unit supervisor and handles juvenile investigations and is the police school liaison officer. Sgt. Roettger will be coming out of this assignment in 2003 and Sgt. Jeff Magler will be his replacement. In 2002, the general investigative unit furnished in-service training to the rest of the department on evidence collection and crime scene processing. The training also covered the use of digital cameras currently used by every officer on the department. Officer Brad Allen Conducting In-Service Training Buv Fund I eI I I I I I I I -- I I I I The Buy Fund is a ready supply of cash to be used for drug buys, alcohol compliance checks, tobacco compliance checks, informant pay, and other expenses incurred during the course of an investigation. The city finance department conducts unannounced audits on the fund periodically during the year. Juvenile Sgt. Roettger is assigned to the juvenile officer position. The duties associated with this position are: . Liaison Officer with all schools public and private within the city · Juvenile investigations · Department representative on YCAP project at Stillwater Junior High . Juvenile Accountability Grant planning and reporting Alcohol COIDoliance Officer Brian Bruchu coordinates alcohol compliance checks and Officer Hansen assists him. During 2002, thirty-four businesses were checked for alcohol sales compliance. The businesses were checked two times during the year. Only one business failed a compliance check in 2002. That business passed its second compliance check later in the year. Both Officer Bruchu and Officer Hansen have been trained in the proper procedures for conducting compliance checks and training retailers in identification of customers. Tobacco COIDoliance Checks Tobacco compliance checks were completed in December 2002. Sandra Vetsch from the patrol division was assigned to coordinate the completion of these compliance checks. Officer Steve Hansen assisted Officer Vetsch with the compliance checks. Twenty-three businesses hold licenses to sell tobacco products in Stillwater. Compliance checks were performed on 27 businesses; two checks were attempted on each licensed business. Of the 54 compliance checks made, businesses made illegal sales on one occasion. Officer Vetsch and Hansen have been trained in the proper procedures for conducting compliance checks as well as training retailers on the proper methods of accepting identification from potential tobacco customers. I I J I I Narcotics Officer Carla Cincotta will begin her assignment with the narcotics unit in 2002. The narcotics officer is responsible for following up on all narcotics investigations within the City of Stillwater. In addition to assisting the task force throughout the county on narcotics investigations the narcotics officer is also responsible for educating the public on the subject of narcotics during training assignments and in the schools through the DARE program. I Ie I I I I I I I -- I I I I I I .. I I Awards Pro2:ram Police departments operate on policies and rules. It seems officer's performance is most often recognized when those policies or rules are broken. The intention of the department's awards program is to distinguish the good and often great efforts being made by our officers throughout the year. The department has had an employee performance recognition policy in place for several years. Supervisory staff nominates one officer every month to the Chief and the Captain based upon the officer's performance during the month. Once selected to receive the award, the officer receives a letter of recognition and his or her name is engraved on a plaque that is displayed within the police department. 2002 Outstandin2: Service A ward Recipients January February March April May June July August September October November December Officer Scott Geving Officer Brad Allen Officer Rick Anderson Officer Jeff Stender Officer Steve Hansen Officer Brian Bruchu Officer Jeff Stender Officer Nate Meredith Officer Jeff Stender Officer Steve Hansen Officer Chris Crayne Officer Sandra Vetsch At the end of each year supervisory staff once again nominate an officer for Officer of the Year. That officer is selected using performance criteria throughout the year and contributions the officer has made to the department and the city. The officer receives a plaque and an award ribbon to be displayed on his or her uniform. Officer of the Year Officer Scott Geving has earned Officer of the Year for 2002. Officer Geving has demonstrated throughout the year his attentiveness to the communities needs. He has self-initiated checks on hotels, construction sights as well as patrolling areas of special concern to the community. Officer Geving made the most DWI arrests for the department in 2002. He was at or near the top of every self-initiated activity recorded by the department. Officer Geving has been in charge of the bicycle patrol unit since late 2001 and has done an effective job at keeping the bicycles in top shape. He is also the department's instructor in bicycle patrol. Officer Geving's experience and dedication makes him one of the department's best field training officers. Officer Geving had been recognized in 2002 for his actions during an incident with an armed suspect. Officer Geving has proven throughout the year that he always keeps the best interests of the department and the community in mind. 1 ,I ..." J I ~ I I I I I I I -- I I I I I I ,} I I Scott Gevinl! 2002 Officer of the Year The department can bestow several other awards on an employee of the department or a member of the public. Any member of the department can nominate another employee or member of the public for an award. The nomination is given to the department's Awards Committee who investigates the nomination and forwards the committees recommendation to the Chief of Police. The A wards Committee is comprised of a sergeant and two officers. During 2002, the committee included Sergeant Felsch, Officer Allen and Officer Cincotta. The department recognized Officer Geving and Sergeant Felsch for their actions on March 21, 2002. The officers were confronted with a woman armed with a rifle and were able to diffuse the situation without force. Officer Geving was presented with a Letter of Commendation and Sergeant Felsch was presented with the department's Award of Valor. Officer Scott Gevinl! and Serl!"eant Chris Felsch I Ie I I I I I I I -- I I I I I I .. I I Communitv Service Two full-time members, two part-time members and a full-time seasonal member currently staff the Community Service Unit. All members of the unit are non-sworn personnel. All members of the unit assist patrol officers when requested in addition to their individually assigned duties. Cindy Jacobson is the Animal Control and Property Control Officer. Her responsibilities encompass all of the animal control duties as well as maintaining all property and evidence taken in by the department. Cindy coordinates all property that is released, destroyed or sent to auction. Cindy has been with the department for over sixteen years in this capacity. Dennis Pasket is assigned to parking enforcement and his duties are to enforce all parking ordinances mainly in the downtown area. Dennis also maintains and deploys the speed trailer at numerous locations throughout the city. Dennis has been in this position with the department for the past seven years. Larry Buber! is one of the part-time Community Service Officers. Larry works mainly during the summer months on the weekends performing parking enforcement functions. Larry has also assisted Cindy Jacobson with property and evidence when needed. Officer Buber! is a retired part time officer with the department. Leo Miller, a retired full-time Stillwater Police Officer, is employed as a part-time Community Service Officer. Leo's responsibility is that of code enforcement. Leo works in the summer months responding to and pro actively seeking code violations such as messy yard complaints and hazardous conditions. In 2001, the department began a new program with a full-time seasonal community service officer. This new program requires the officer to be enrolled full time in a college law enforcement program working toward becoming a full time licensed police officer. The officer was used to supplement the current community service activities as well as certain types of patrol functions. The duties for this officer will primarily keep them in the downtown area and in the city parks. This program has been in effect for the past two summers. Christopher Kopel returned for his second year as the seasonal community service officer. Chris worked very hard to assist everyone on the department with whatever was asked of him. Chris has now completed his training as a police officer and is in the process of competing for an open Stillwater police officer position. In 2002, the department's parking enforcement officers issued 2,606 parking citations and 293 administrative citations for various parking related offenses. These citations and revenue from parking permits brought in approximately $57,064 dollars to the city. Records and Disoatch Section The records and dispatch section is staffed by two full time employees, Margaret Seim and Jennifer Peltier and a half-time secretary, Linda Thompson. Margaret Seim has been employed with the department for the past twenty-seven years. Jennifer Peltier has been with the department for eight years. Linda Thompson has been with the department since September of 2000. The department has office staff Monday through Friday, 8 AM to 4:30 PM. Margaret and Jennifer fulfill all necessary records management functions as well as dispatching duties for all non-emergency calls that come into the department. All calls to the police department after business hours are forwarded to the Washington County dispatchers. One of Linda Thompson's primary duties is to transcribe police reports that have been dictated by patrol officers. Dictated police reports allow the patrol officers more time on the street rather than in the office writing reports. This system has been in place for over two years and continues to prove as an effective method to maintain officer availability. I ~ I I I I I I I -- I I I I I I J I I I --- I Ie I I I I I I I II 1-- I I I I I I .. I I Media Relations The media relations' function governs the release and maintenance of police department public records as allowed by Minnesota statutes. Public records, as defined by the Minnesota Data Practices Act, are those which may be made available to any person by request within a reasonable amount of time. Records containing confidential or protected information as specified in the public record exemption must be properly edited before release to any requesting party. The records and dispatch personnel follow the Minnesota Data Practices Act whenever a release of information is requested. Records and dispatch personnel generally will release information only in document form. Verbal release of information to the media is the responsibility of Captain Peterson or another designee of Chief Dauffenbach. The department recognizes the need to keep open lines of communication with the media. The media relation function strives to encourage media involvement with the department to further inform and involve the community with current public safety related issues. p.A.R.E. Prol!ram The department has been furnishing the D.A.R.E., Drug Abuse Resistance Education, Program to Stillwater elementary schools for the past eleven years. The program is taught to all fifth grade students. The department believes the program is a success and is committed to continue to provide the program to Stillwater schools. The department believes that the D.A.R.E. Program has been successful in this community, largely due to its unique team approach. It brings students, teachers and law enforcement together in a safe and positive environment and enlists parents and other community members to reinforce the program's key messages about the benefits ofliving a healthy lifestyle. The department specially selects D.A.R.E. Officers. Only officers that have a genuine interest in the program will be selected to be D.A.R.E. Officers. Once selected, each officer attends a two-week course sponsored by the Minnesota Bureau of Criminal Apprehension Training Unit. The D.A.R.E. Program encompasses seventeen weeks throughout each school semester. A lesson is taught to each class one hour every week. Each semester there are from seven to nine classes requiring the D.A.R.E. Program throughout Stillwater. The department assigns one officer to the program for each semester. The officer is only required to teach D.A.R.E. during their assignment, no patrol duties are required from the officer. The assignment allows the officer to concentrate on their teaching and spend more time with the students on duty time. There is very little overtime spent to provide the program to the schools. Officer Leslie Wardell was assigned to teach D.A.R.E. during the spring semester, Officer Steve Hansen taught during the fall semester. Officer Leslie Wardell has been a police officer for seventeen years and has been teaching D.A.R.E. for first ten years the department has been involved with the program. Officer Wardell was instrumental to the organization and success of the program. Leslie has decided to discontinue teaching D.A.R.E. for the department. Ten years of teaching the program is extremely rare in any law enforcement agency. Officer Wardell has also had extensive experience as the Juvenile Officer/Investigator with the department. Officer Steve Hansen has been a police officer for the past six years, the last three and a half years with the Stillwater Police Department. He completed his D.A.R.E. officer training in 2000 and began teaching in February of2001. Steve is also an Explorer Scout Advisor for our Explorer Post and he volunteers his time to teach the gun safety program. Officer Sandra Vetsch received training as a D.A.R.E. Officer in October of2002. She will begin teaching students in the winter of2003. Officer Vetsch has been a police officer for seven and one half years, the last two and one half with the Stillwater Police Department. All of our D.A.R.E. Officers enjoy teaching the curriculum and working in the schools. Their dedication to the department and the program has made it a success for the children, the community, the department and the schools. I .. I I I I I I I -- I I I I I I .. I I I Ie I I I I I I i I 1__ I I II I I I I .. I I ,-" \ Officer Steve Hansen with some of his DARE students Bicvcle Patrol Unit With the numerous events that occur in downtown Stillwater, small narrow streets, pedestrian and traffic congestion, the police department needed to improve its visibility as well as pro-active patrol measures. A few years ago the police department organized a bicycle patrol unit with just a few officers participating. Currently the department has 4 bicycles set up for police patrol as well as ten certified bicycle patrol officers who take their tour of duty on the bicycles when events or activities allow it. The Bicycle Patrol Unit can also be seen throughout the city during the summer months patrolling the neighborhoods and parks. Officers patrolling on the bicycles enforce all state and city codes making numerous contacts throughout their shift. The bicycle patrol officers have proven themselves especially valuable during Lumberjack days and the Fourth of July when downtown traffic is at its peak. The Bicycle Patrol Unit has shown to be an asset for the department as well as the community we serve. The higher visibility and rapid response we achieve while using the bicycles allow the department to be proactive as opposed to reactive to the needs of the community. Officer Scott Geving is the department's instructor in the use of the bicycle for patrol officers. Officer Geving is also in charge of maintaining the bicycles and the purchasing of any new equipment that may be required. I .. I I I I I I I -- I I I I .1 I .. I I I- I Ie I I I I I I I -- I I I I I I .. I I Fleet Maintenance The department currently has a fleet of thirteen vehicles. Ofthe thirteen police vehicles three are assigned to investigations, one each to the chief, captain, and one truck to each of the community service officers. The remaining six vehicles are marked patrol vehicles. In 2002, the department replaced two marked patrol vehicles with two new Ford Crown Victoria Police Interceptors. The department keeps each marked squad car for three years. In 2002, the department's vehicles traveled 211,291 miles and used 17,967 gallons of gasoline. All patrol vehicles are purchased with a service contract from Ford covering the power train for a period of three years or 75,000 miles. The department has also purchased service contracts for each patrol vehicle through Stillwater Ford. The service contracts are set up at $2500.00 for each vehicle. Stillwater Ford has been very accommodating when servicing our vehicles. Gannon's Auto Body has performed auto body repair in 2002. Gannon's has also provided quick and quality service to the department. All tire service for the department has been obtained through Pod's Tire in White Bear Lake. We are able to get reduced prices on summer and winter tires through Pod's off the state bid. Pod's has been very accommodating and has provided the department with quality service and valuable advice. In 2002, Sergeant Magler supervised the fleet maintenance and repair of all police vehicles. This duty will be assigned to Sergeant Roettger in 2003. Firearms Safety Courses Officer Steve Hansen teaches the Firearms Safety Course designed by the Minnesota Department of Natural Resources Enforcement Division. Officer Hansen teaches the course at least once a year to approximately thirty students each session. The course is a comprehensive look at hunter and gun safety. The course involves four classroom sessions and a field trip to an outdoor shooting range. Topics of training include: knowledge of safe handling of various types of common firearms, hunter responsibility and ethics, wildlife identification, survival and first aid and Minnesota state laws and city ordinances related to hunting. Participants must pass the MN-DNR written exam and field practical test to receive a firearms safety permit. Several officers volunteered their time and assisted Officer Hansen on range day, ChiefDauffenbach, Jeff Magler, Nate Meredith, Cindy Jacobson, Larry Buberl and Chris Kopel. Margaret Seim and Jenn Peltier also assisted with administrative details. 2002 Gun Safety Class I .. I I I I I I I -- I I I I I I J I I I Ie I I I I I I I -- I I I I I I .. I I Field TraininQ ProQram The department uses an extensive field-training program for the newly hired police officers. The field-training program is a period of formal on the job training, coaching and performance assessments for police officers that have been newly hired by the department. The program consists of a minimum of ten weeks where the newly hired officer is partnered with a Field Training Officer or (FTO). Each FTO has attended a forty-hour training course, which prepares them in numerous areas for assisting new officers. The field-training program is broken down into five separate phases of training. The first phase of training is more or less a familiarization with the department, the city and the policies and procedures used within the department. As the officer progresses into each phase the workload for the officer increases, as they become more familiar with the police procedures. At the end of each day or shift, the field-training officer completes a Daily Observation Report (D.O.R.) of the officer's activities throughout the day. This is a documented report of how the new officer is progressing. As the officer completes the first phase of training, he or she is partnered with another field training officer for Phase II of training and yet another FTO for Phase III of training. Phase IV of the field training process places the officer back with his or her original FTO. During this phase of training, the field-training officer is in plain clothes and operates much like an observer, allowing the public to focus on the uniformed officer rather than FTO. After completing Phase IV the officer is certified for solo-patrol duties, this brings them into Phase V of their training. The fifth phase of training continues until the officer is off his or her one-year probationary period. The field-training program is viewed as a portion of the hiring process. Probationary officers must work hard and prove themselves throughout the program in order to maintain their employment with the department. The department is committed to providing the best possible service to the community and we insist on the best possible police officers. The field-training program ensures that the community is getting the best quality police officers. In April of 2002, the department hired Chris Rhoades and Paul Kezar as police officers. The two officers completed their field training in the summer of 2002. Both officers are currently assigned to atrol duties. Field Training Unit: Sergeant Chris Felsch Officer Carla Cincotta Officer Leslie Wardell Officer Scott Geving Officer Nate Meredith Officer Steve Hansen Officer Rhoades and Officer Cincotta In-Service Training The department is constantly looking for training opportunities to improve the quality of service to the City of Stillwater. During the year, the department invested in a vast amount of training for each officer. The average amount of training for each officer during the year was 61.61 hours. The minimum training hours required by the Minnesota Board of Peace Officer Standards and Training is 48 hours for a three-year licensing term, or 16 hours every year. Each year the State of Minnesota reimburses the department for a portion of the total training costs. The total training costs include the training itself, training coverage while the officer is at training and mileage to and from the training. All officers are required to be trained and certified in first aid at the level of First Responder. Officers attend a refresher every other year. Officers are also mandated to train in firearms and use of force several times each year. The State of Minnesota also requires that officers are trained in emergency driving training once every licensing period or once every three years. Sergeant Art Sievert attended the Southwestern Law Enforcement Institute's School of Police Supervision in Dallas, Texas in January of2002. The course focuses on the most recent first-line management theories and topics, emphasizing process analysis and community-based management practices. Sergeants and above all receive management level training through the Bureau of Criminal Apprehension and a two-week course taught by the Northwestern Traffic Institute, Supervision of Police Personnel. These courses teach the Sergeants the skills they need to manage their assigned personnel and shifts. Officers assigned to Investigations were sent to numerous courses throughout the year to enhance their skills for their job assignment. Crime scene investigation, fingerprinting, interview and interrogation, are just a few of the many courses taken by investigative officers. All these courses will enhance the individual officer's skills when they return to patrol duties. The department has been a member of the Century College Law Enforcement Training Program for several years. Each semester Century College offers classes directly pertaining to current issues in law enforcement. Officers have attended most of the classes offered by Century College. The department currently has three seats in each class reserved for any member of the department. All courses attended are pre-approved by the department. The objective of the department is to have the best-trained personnel to provide the best possible service to the community. I .. I I I I I I I -- I I I I I I .. I I I Ie I I I I I I I -- I I I I I I .. I I Use of Force Training The department puts an extensive amount of effort into the use of force training. It is one of the most important training issues to law enforcement today. The department's emphasis on training in the area of firearms and use of force reduces the chances that a use of force will be needed. The objective behind the training is that if trained properly from the beginning, officers will be more prepared to foresee an incident that may require a use of force thereby defusing the incident before it starts. All officers are trained in the firearms and use of force at least four times a year. The training focuses several areas: firearms, expandable baton, chemical training, mechanical compliance techniques (punching, kicking, etc.), handcuffing and most importantly verbal skills. Throughout any aspect of use of force, training officers are taught to use their verbal skills to de-escalate a situation. Using the premise that officers will act in real life as they have been trained, the training officers attempt to make the training as life-like as possible. The training often involves scenario-based training or timed events to place added pressure on the officer. Practicing under pressure creates an atmosphere similar to the one officers will face on the street. The Department also incorporates a product called "Simunition" into the training curriculum. Simunition kits change the officer's duty weapon into a non-lethal paint pellet gun. Training officers use Simunition to create life-like training scenarios such as traffic stops or building search training. Use of force training officers have all been specifically trained as instructors. The training officers have been trained in either firearms or defensive tactics or both. Use of Force Instructors Semeant Chris J.?-:!sch F!!"earms and Defensive Tactics Sergeant Art Sievert Firearms Officer Nate Meredith Firearms and Defensive Tactics Officer Steve Hansen Firearms and Defensive Tactics The department purchased five Advanced M-26 Taser weapons at the end of 2002. Taser is a brand name for a handheld battery operated, laser sighted, less-lethal weapon that when used appropriately will temporarily disable a combative subject by providing an electrical shock to that subject. The desired effect will allow officers to take a subject into custody without the use of a higher force option thereby reducing potential injury to the subject and the officers. Training in the use of the Taser will take place in early 2003. In 2002, the Bayport Prison shooting range closed. The closure forced the department to look elsewhere for a firearm training facility. The North Hudson Gun Club graciously welcomed the department to use its facility at a very reasonable cost per o ffi cer. I .. I I I I I I I -- I I I I I I .. I I I Ie I I I I I I I -- I I I I I I Ie I I Pursuit and Emerpencv Vehicle Drivers Training All officers with the department attend training in emergency vehicle operation at least once every three years. This training includes emergency driving maneuvers and training in police vehicle pursuits. Every newly hired officer undergoes emergency driver training within one month after starting his or her employment with the department. In 2002, the department has trained all officers in the P.I.T. (Pursuit Intervention Tactics) maneuver. The P.I.T. course gives officers hands on experience at removing a suspect's vehicle from the road and terminating a pursuit before any injury or damage occurs. Studies have shown that the longer a pursuit ensues the more likely it is that injury or property damage will occur. Officers are also trained in recognizing when a pursuit should be discontinued and are encouraged to continually analyze pursuit conditions. The maneuver was utilized once in 2002 and it was done successfully. All department vehicles are equipped with "Stop-Sticks". "Stop-Sticks" is a brand name for portable road spikes that are designed to be placed in front of an oncoming suspect vehicle. When the suspect vehicle passes over the spikes the vehicles tires slowly lose air until the tires are flat. Minnesota Hi!!hwav Safetv Center The department obtains the training through the Minnesota Highway Safety Center in St. Cloud. The Highway Safety Center furnishes the training vehicles. During the year, Stillwater officers were involved in seven police vehicle pursuits; all ended without serious property damage or injury. Minnesota statutes state that all damage and injury resulting from a pursuit is the responsibility of the fleeing subject. The suspects insurance company paid for all police vehicle damage that resulted from a pursuit in 2002. Stillwater Police Exolorer Post The Stillwater Police Exploring Law Enforcement Post helps youth that have an interest in law enforcement gain insight into the activities and job requirements of a police officer. Stillwater Explorers' work closely with full-time officers and assist the police department with community events. Our Explorers have provided an invaluable service to the department by assisting with the Police Department Information Booth during Lumberjack Days. The Explorers also assisted with the pedestrian crossing on Chestnut Street at Lowell Park during several events in 2002. The Explorer's assistance allowed regular officers to tend to more demanding duties. The Department's Post is organized and supervised by volunteer full-time officers: Officer Chris Crayne, Officer Carla Cincotta, Officer Nate Meredith and Officer Steve Hansen. I eI I I I I I I I -- I I I I I I .. I I I Ie I I I I I I I -- I I I I I I Ie I I Personnel Cham!es Retirement In July of 2002, Officer Rick Anderson retired from the department with 24 years of service. Officer Anderson served the community as a patrol officer throughout his term of employment. Officer Rick Anderson with Sen?"~ant Art Sievert and Chief Dauffenbach Reshmation In June of2002, Officer John Zizzo resigned as a police officer from the department and accepted a position with the Airport Police. John had been with the Stillwater Police Department since April of 1997. Hiring I .. I I I I I I I -- I I I I I I .. I I In April of 2002, the department hired Chris Kopel as a seasonal community service officer for Officer Kopel's second season with the department. In April, the department hired two police officers, Chris Rhoades and Paul Kezar. The two officers have completed their field training and are currently in the process of completing their probationary employment. These officers replaced two vacancies. Officer Chris Rhoades Officer Paul Kezar I Ie I I I I I I I -- I I I I I I Ie I I Assignments Officer Carla Cincotta was appointed to the Washington County Narcotics Task Force on January 1,2002. Officer Jeff Stender was re-appointed from Narcotics to general investigations on January 1,2002. Officer Brad Allen was re-assigned to patrol from general investigations on September 1, 2002. Officer Nate Meredith was assigned to general investigations from patrol on September 1, 2002. Officer N ate Meredith has earned a promotion to the rank of sergeant in December and will begin this position on January 1,2003. Sergeant David Roettger will be transferred from Investigative Sergeant to Patrol Sergeant as of January 1, 2003. Sergeant Jeff Magler will be transferred from Patrol Sergeant to Investigative Sergeant as of January 1, 2003. Good Mornin!! America On Tuesday April 30, ABC's Good Morning America broadcast their show trom Stillwater. The nationally broadcast show required that the department put in several hours of work on the day of the telecast as well as during the days leading up to it. Overall, the department put in over 79 hours of overtime and over 82 hours ofre-assigned regular duty time to assist in security for ABC's equipment and crowd control on the day of the show. I eI I I I I I I I -- I I I I I I .. I I I Ie I I I I I I I -- I I I I I I Ie I I 2002 Lumberiack Davs If ~ In response to the crowds of the 2001 Lumberjack Days, the department contracted with several neighboring police departments to have additional officers on-duty for the 2002 Lumberjack Days. Officers were contracted from the Washington County Sheriffs Office, Oakdale Police Department, Woodbury Police Department, Cottage Grove Police Department, St. Paul Park Police Department and the Bayport Police Department. The additional personnel allowed Stillwater to increase officers on-duty to as many as 45 on Saturday night; there were 18 Stillwater officers on-duty on Saturday in 2001. The additional officers on-duty greatly assisted in keeping the event a safe and enjoyable one for everyone. During the event Stillwater Police employees logged a total of over 1058 hours of work; 365 hours of which was overtime. During the four-day festival, the department had 292 incidents. Included in the 292 incidents were 91 miscellaneous complaints, 94 requests for service, 21 accidents, 1 assault, 20 requests for medical attention, 20 thefts, 38 disturbance calls, 5 DWI arrests, 2 police vehicle pursuits. The total number of incidents was an overall rise of approximately 14% over the 2001 Lumberjack Days event. -I :.,,::;~~ ;""'j I ~ I I I I I I I -- I I I I I I .. I I I Ie I I I I I I I -- I I I I I I Ie I I Territorial Prison Fire On September 3, the territorial prison was set on fire. Officers received the call at shortly before eight PM. Several area fire departments were requested to assist but they were unable to distinguish the blaze. The police department lost several forfeited vehicles, which had been stored inside the building. Three subjects turned themselves into the police department a few days later admitting that one of them had intentionally set the fire. An eighteen-year-old St. Paul man was later charged with arson. I ~ I I I I I I I -- I I I I II I .. I I I Ie I I I I I I I -- I I I I I I Ie I I 2002 Police Deuartment Budget The total department budget for the year was $1,998,181.00. The annual budget is divided into five general categories: Personal Services (salaries, insurance, etc.), Supplies, Other Services and Charges, Miscellaneous Charges and Capital Outlay. Personal Services is by far the largest category in the budget, 84%. This encompasses all salaries and benefits paid to all department employees. It includes retirement, medical, dental, holiday pay and uniform allowances. The budget for this category was $1,690,273.00. The Supplies category is only 3% of the annual budget, $53,300.00. It includes automotive fuel, automobile maintenance supplies, tires, paper and other minor equipment. The largest portion of this category is automotive fuel. The Other Services and Charges category is 6% of the budget, $116,358.00. This includes training; vehicle repair, maintenance agreements, telephone and terminal access charges among others. The Miscellaneous Charges section amounts to 1 % or $16,500.00. This includes doctor's fees, membership and license fees, and other miscellaneous expenditures. Capital Outlay is 5% of the 2002 budget or $121,750.00. In 2002 the department purchased two Ford Crown Victoria squad cars to replace two old squad cars; six new video recording systems for all marked squad cars also to replace worn out systems; eight new computers; a body wire system for investigative uses; and five Taser less-lethal handheld weapons as an alternative to higher force options. 2002 Police Department Budget Personal Services Supplies Other Services and Charges Miscellaneous Charges Capital Outlay Total $1,690,273.00 $53,300.00 $116,358.00 $16,500.00 $121,750.00 $1,998,181.00 I "I I I I I I I I -- I I I I I I .. I I I Ie I I I I I I I -- I I I I I I Ie I I Other Services and Charges 6% Supplies 3% 2002 Police Department Budget Miscellaneous Charges 1% 1J~ tf~ II I~ Iill r! Capital Outlay 6% ~ Personal Services 84% 2002 Police Department Overtime - I ' I .., i l Overtime Hours Paid ! Camp. Hours Earn~d I Court --i 59.751 58.?51 Overtime Shifts ~ 310.501 128.251 Hold Over ~ 120.001 129.001 Call Back 167.25[ 138.001 I ' 153.251 124.75[ 141.001 - 46.001 13.00[ 6.00L 206.251 130.251 I I 163.00 67.50l 18.001 6.001 1 I ~59.25 _70.751 1711.251 904.751 Training Special Event Staff Meeting Lumberjack Days Other DARE Grants Total Total Hours 118.00 438.75 249.00 305.25 278.00 187.00 19.00 336.50 230.50 24.00 430.00 2616.00 I .. I I I I I I I -- I I I I I I .. I I - -~ Hours of Overtime - - - - - - -.- - - - - 2002 Police Department Overtime 450.00-/ 50.00 400.00- 350.00-/ 300.00- I 250.00- 200.00- 150.00 - 100.00- 0.00' - -,. - o Court 1111 Overtime Shifts o Hold Over o Call Back . Training I!I Special Event I!I Staff Meeting o Lumberjack Days . Other !II DARE o Grants Statistics I ~ I I I I I I I -- I I I I I I ,} I I The following pages depict statistics for 2002 as well as the preceding years. The statistics present a picture that show crime and requests for police services are increasing in Stillwater. The department has been tracking officer-initiated activity since January 1 of 1998. Officer initiated activity includes all traffic enforcement as well as any activity an officer initiates that is not requested by the department or member of the community. The officer-initiated activity spreadsheet also displays the number of motor vehicle personal injury and property damage accidents that were reported in a given year. The 2002 officer initiated activity is down substantially from 1998; activity is down 38%. Motor vehicle accidents, while down slightly from 2001, have increased 22% since 1998. There is a strong correlation between the amount of officer-initiated activity and the number of vehicle accidents. The second spreadsheet displays the total number of officer-initiated incidents as well as the total number of calls or services requested from the police department. This information shows that as the total calls have increased each year, 9% overall since 1998 and 18% since 1999 (the lowest of the past five years). As the total number of calls has increased, the officer-initiated activity has dropped. The added call load has had a negative effect on officer-initiated activity and the number of motor vehicle accidents reported each year. The Part I and Part II crime statistics also show an increase over the last six years. Five percent over 1997 and a 21 % increase over 2001. This increase is due to the change in recording welfare fraud. In the past Washington County had been recording welfare fraud, the department began recording it in 2002. The clearance rates for 2002 offenses will not be available until April of2003. The clearance rate in 2001 was 53% for Part I and Part II offenses. Part III, IV and V offenses rose 12% since 1997, 16% since 1998 (the lowest of the past six years). The 2002 quarterly statistics depict at what times of the year the police department receives every type of call. The graphs show that the department received most of its calls between April and September of 2002. I Ie I I I I I I I -- I I I I I I .. I I Officer Activity Yearly Comparison i 1998 i 1999 1 2000 i 2001 : 2002 ----------/--- --1-- ---!------T-----~------- nWI__,__ ___!__25?_ _._'-_~~__1__1J~__i I~L _~__167 ___ i Speed . . I 1816 1 . 1628. _..534 i 937.1 572 - -- -- - --- T- ---j - - -- -,- - - ---r-- ------ - ;-------- DL Violations I 201 I 162 I 173 I 150 I 211 ------ - ---l----,------, ,- - ___..J_ -------t------ --1------ I I' ~ovi~g Offenses _1_ __420__ :____~2___'___~~!._ _:_ _ j~9_ _l_ __4:92__ 1 I I I i ~o'!.:l\!.?ving 1 400 j 313 i 161 i 239 1 95 ----1----- - - -;-- --------'--,------ ---1- ---- i -- ---- --- 1 I 1 ' Parking i 113 i 181 i 201 1 572 1 298 ____ _ _'_____________ _ ___ ____________.___L _____,___ , I I I Non-Traffic 1 292 I 399 i 280 1 345 I 391 ~ -- --- - _1____ --- r-- - - ------1---------------...-i-----..-.----------j------------ Accidents 447 474: 542 : 590 573 2000 - 1800 1600 1400 1Il 1200 ... o 1998 Statistics c: Q) :E 1111999 Statistics C) .E I 02000 Statistics - 1000 0 02001 Statistics ... Q) .2002 Statistics .c E 1!12003 Statistics ::s 800 z 600 400 200-~ll o Ir1 BI J ~- I DWI Speed DL Violations Moving Offenses Non-Moving Parking Non-Traffic Accidents - -'- - - - - - - ,.- - - - - - -'- - - -.. - - - - - - -.- - - - - - -,- - Y~a!ly Compariso!:,! Total Cases Officer Initiated Total Calls Reportec!. Accidents ~ 2002 12504 ~i 2141 10363 I 573 ---- --~--- -- -1 -- 2001 12682 I 2853 --- I 9829 590 ---.--- ---- -- -- I 2000 11020 I 1792 9228 542 0-- -- -~- - -.-- 1999 12064 3562 8502 474 --~- ------ ._- - ---- 1998 12889 -I., 3478 9411 I 447 ----- ------ ---- ..1- - Average 12231.8 2765.2 9466.6 I 525.2 14000 12000 Yearly Comparison 10000 VI ... c: Q) D 2002 :E 8000 (J II 2001 c: - D 2000 0 ... Q) D 1999 .c E 6000 111998 c: ::l Z 4000 2000 - --- o -, Total Cases Officer Initiated - .1- - - - - - - Total Calls Reported - - - - -'- - - -,; 3000 . 2500 2000 1Il +' c: al "C .(j c: '0 1500 ... al .c E :::::l Z 1000 - 500 o I [ - - Jan-March - - April-June - - -.- - - - 2002 Quarterly Statistics July-Sept Oct-Dee - - -,. - I D Part I & II Offenses III Part III, IV & V Offenses D Traffic Enforcement City of Stillwater Offenses 10000 9000 8000 7000 l/) ... 6000 ~ Q) :E () -= - 5000 - 0 ... Q) .c E 4000 :J Z 3000 . 2000 -- 1 000 -- o - 2002 2001 2000 1999 1998 1997 - --- - - - - - ..- - - - - o Part I & Part II Offenses III Part III, IV & V Offenses o Traffic Enforcement -I - - -'- - - -~ - - - - - - ~.. - - - - - -,. - I I Year End Total Year End Total Year End Total Year End Total Year End Total Year End Total I ] (H)] ]00/ ]000 /999 /998 /997 IPART I & PART II OFFENSES IHomicide 0 2 0 0 0 0 Icsc 15 14 15 9 5 14 IRobbery 4 7 0 2 5 5 IAssault 97 125 III 108 104 142 Burglary/Poss Burg Tools 72 69 84 74 76 84 Theft/Fraud/Swindle 515 419 420 423 414 503 Welfare Fraud ** 259 Vehicle Theft 35 31 30 37 43 48 Arson 4 2 3 8 3 II Terroristic Threats 27 25 29 56 40 42 Forgery 31 24 41 32 10 28 I Drugs: Poss/Sale/Para 104 84 106 140 248 118 Flee/Escap 7 4 8 19 9 46 Gambling 1 0 I 0 0 I ICrime Against Family 19 28 20 20 22 34 IDWI 167 161 152 256 256 157 ILiquor-AU Other 67 40 69 103 128 55 I Kidnapping-Parental Rights 0 2 I 4 1 I IJuvenile Alcohol Offender 34 16 20 25 35 24 IJuvenile Curfew 3 I 5 5 15 9 Juvenile Runaway 52 53 54 47 41 92 Juvenile Truant 3 4 7 15 19 12 Juvenile Tobacco 24 32 14 33 63 28 IJuvenile Controlled Substance 5 13 10 11 13 5 IDisturb Peace/DOC 90 81 66 116 131 109 IHarassing Communications 115 98 98 135 141 134 ITrespass/DTP 298 261 249 188 192 227 \Weapons 24 33 29 22 18 22 ICrimes Against Justice 45 24 35 69 63 53 IAU other MOC 31 33 23 37 27 32 [ofiii Clearance ~rcentage -'1 _r 53% II 54%~1 b~~o It b_4J..2.- ._J ~:S-6Olo J TOT A LS: 2148 1686 1700 1994 2122 2036 "*Prior to 2002. Welfan' Fraud Casl's Wl're trad'l'd h~' the Washinl.:ton County Shl'rift's OriCl' Beginninl.: 2002. Welfare Fraud Casl's an' tracked hy the Stillwatl'r Polin- Department IClearance Percentages are available after March for the preceding year I - -.- - - - - - ..,. - - - - - - -.- - I Year End Total Year End Total Year End Total Year End Total Year End Total Year End Total I 2()()2 2 (){)f 2 (){J(J 1999 1998 1997 PART III, IV & V OFFENSES Animals 483 535 498 503 587 710 Lost & Found 256 302 211 211 205 210 Fatal Accident 0 0 1 0 0 0 IProperty Damage Accident 548 572 523 453 432 439 IPersonal Injury Accident 44 31 32 38 35 33 IAssist SW Fire Dept 285 309 253 201 214 259 IAssist Other Agency 288 264 385 410 298 423 IMedical 754 812 718 691 493 485 IDomestic 191 174 151 119 103 124 IAlarms 921 965 943 835 907 774 I Lockouts 692 636 732 668 752 789 ISuspicious Persons/Vehicles 589 527 425 455 504 521 IJuvenile 75 145 199 161 157 254 IPublic Assist 441 369 342 360 297 326 IN osielDistu rbance/M ischief 603 589 538 352 409 441 IWarrantIDetox 202 195 198 261 270 254 I W elfa re/Build ing/Haza rd 343 329 284 238 249 225 1911 Non-Emergency 365 263 159 161 120 128 IMisc Public/Civil 351 340 238 181 185 175 IEscorts/Bank Run 198 201 200 198 208 225 IAII Other 9000 1017 1028 934 852 791 837 ITOTALS: 86-16 8586 796..t 73-18 7216 7632 I I I Tr'aftic/Scrvicc I ISpeed I 592 I 940 I 536 1658 2261 I 1197 IOther Moving I 864 I 919 I 775 1183 I 1459 I 847 Parking I 808 I 1183 I 807 660 I 594 I 674 All Other Traffic I 244 I 213 I 138 250 I 194 I 85 TOTAL TRAFFIC: I 2508 I 3255 I 2256 3751 I -1508 I 2803 I I I I I I ICrand Totals:. -I 13'302-1 13sf7-1 11920 13093 1-- 13846 --1- 12471 l I I I I I I I I I I I I I I I I I I I I I I I I I I STILLWATER }'lKE DEP ARTMENT EST. 1872 ANNUAL ~PORT 2002 MISSION STATEMENT Our cOlnmitment is to protect life and property through dedicated service to the community. I Ie I I I I I I I ,. I I I I I I .. I I JURISDICTION The Stillwater Fire Department (SFD) provides emergency services to a sixty- one (61) square mile response area. Our borders extend as follows: Highway 36, southern border l50th Street, northern border St. Croix River, eastern border Jamaca Avenue North, western border } ""L.I" . IT ~ "/ The Stillwater Fire Department's response area is vast and hosts a multitude of geographic and demographic aspects. Demographics include: Historic Downtown Stillwater; single and multi- family residential; high rise; commercial; industrial and rural. Geographic logistics include: highways; various transportation routes; railways; cliffs; bluffs; ravines; rivers; lakes; swamps; agricultural and forested areas; recreational trails and park lands. SFD responds to the following communities: City of Stillwater; Stillwater Township; a portion of May Township and a portion of the City of Grant. In addition, the Stillwater Fire Department provides mutual aid when requested to multiple surrounding communities. 2 2002 STAFF ROSTER Name Ron Axdahl Tom Ballis Jon Bell Tim Bell John Buckley Joe Buckley Tom Crotty Jeff Cutler Tom Flug Ken Gilliam S tuart Glaser Janet Hausken * * Doug Johnson Ron Johnson Kim Kallestad Bob Kroening Tom Linhoff Mike Mondor Jeff Nelson John Nobles Ken Olson Mike Peltier Rob Peltier Tim Peltier Bill Peltier Dave Reichow * Don Rigney Jeff Roettger Sara Rugloski Ken Schmitz Ken Stanley Jim Swanson Linda Thompson Chris Zeuli Rob Zoller Steve Zoller Tom Zoller Position PT Fire Fighter/Engineer FT Captain FT Fire Fighter/Engineer PT Fire Fighter/Engineer PT Captain PT Lieutenant PT Assistant Chief PT Fire Fighter/Engineer PT Fire Fighter PT Captain FT Assistant Chief PT Fire Fighter PT Fire Fighter FT Captain FT Chief PT Fire Fighter/Engineer PT Assistant Chief PT Fire Fighter PT Fire Fighter PT Fire Fighter FT Fire Fighter/Engineer PT Fire Fighter PT Fire Fighter PT Fire Fighter FT Fire Fighter/Engineer FT Captain PT Fire Fighter/Engineer PT Fire Fighter PT Fire Fighter PT Fire Fighter/Engineer PT Fire Fighter PT Fire Fighter/Engineer PT Secretary FT Captain PT Captain PT Fire Fighter/Engineer PT Fire Fighter * Retired from Service 2002 ** Resigned from Service 2002 Years of Service 21 1 16 33 21 17 12 15 8 7 16 7 2 20 4 12 28 7 months 8 7 3 months 12 2 8 23 29 12 3 3 15 2 8 3 11 20 8 19 I eI I I I I I I I .. I I I I I I ,.J I I FT Denotes Full-Time Staff PT Denotes Part-Time Staff 3 I Ie I I I I I I I it I I I I I I .. I I ORGANIZA TIONAL STRUCTURE Stillwater Fire Department Organizational Chart Chief K. Kallestad* Secretary L. Thompson** A-Shift Assistant Chief s. G laser* I C-Shift Assistant Chief T. Crotty B-Shift Assistant Chief T. Linhoff Captain Captain Captain c. Zeuli * T. Ballis* R. Johnson* Captain Captain Captain R. Zoller J. Buckley K. Gilliam Lieutenant Lieutenant Lieutenant J. Buckley Vacant Vacant FF/Engineer FF/Engineer FF/Engineer 1. Bell* B. Peltier* K. Olson* R. Axdahl B. Kroening TJ. Bell D. Rigney S. Zoller K. Schmitz J. Swanson J. Cutler Fire Fighter Fire Fighter Fire Fighter T. Zoller M. Peltier 1. Roettger T. Flug J. Nelson R. Peltier J. Nobles T. Peltier K. Stanley S. Rugloski M. Mondor D. Johnson The Department maintains eight full-time personnel, thirty part-time on-call staff, and one part- time department secretary. * Indicates full-time staff ** Indicates SO/50 staff All others are part-time staff 4 PERSONNEL UPDATES The Stillwater Fire Department is a combination full-time/part-time department. The Department maintains eight full-time personnel, thirty part-time on call staff, and one part-time secretary. 2002 was an active year for the Department. Not only was it the busiest year for emergency run responses, but the department also saw several changes in personnel and management due to retirements and promotions. Retirements Dave Riechow retired from active service after faithfully serving the City of Stillwater for twenty-nine years. Dave joined the Stillwater Fire Department in 1973 as a volunteer and was hired full-time in 1989. Dave was an excellent employee and retired from the Department at the rank of Captain. We congratulate Dave for his untiring service to the community and wish him well in his future endeavors. Full- Time Promotions/Assif!nments Tom BalHs was promoted from Fire Fighter/Engineer to Captain. Tom assumed his new role in July and has been assigned as B-Shift Captain. Tom brings over ten years of experience and knowledge to his new responsibilities and we look forward to his leadership and professionalism. Welcome New Emvlovees Ken Olson was hired in September as a full-time Fire Fighter/Engineer and is currently assigned to C-Shift. Ken brings ten years of experience and knowledge gained from Roseville Fire to his new position with Stillwater and is a welcome addition to our staff. Mike Mondor was hired in Mayas a part-time Fire Fighter. Mike is learning the fire fighting profession and working toward his degree in fire science. Mike is an eager learner and a definite asset to the Department. 5 I e;I I I I I I I I -- I I II I I I J I I I Ie I I I I I I I ,. I I I I I I Ie I I SERVICES PROVIDED Fire Suppression Structure - Residential and Commercial Wildland/Grass Marine Auto Heavy Rescue Auto Extrication High Level Rope Water/Ice Rescue Surface Dive Boat '.:1ll First Responder Emergency Medical Services (EMS) Medical Emergencies Assist Lakeview EMS Blood Pressure Checks Code Enforcement Company Inspection New Construction Maintenance City Fire Hydrants Fire Station Trucks and Equipment Fire Prevention School Visits Open House Fire Education In-service Training for Business Drills and Exercises Civic Support Community Events Station Tours Ice Rescue St. Croix River December 2002. 6 APPARATUS INVENTORY The Stillwater Fire Department maintains an inventory of high quality emergency apparatus ready to respond to an emergency on a moments notice. The apparatus are maintained and checked daily by the on duty crew. Any major repairs or required maintenance is coordinated through the maintenance Captain, who schedules, documents and ensures the equipment is in sound working condition. Stillwater Fire's apparatus inventory consists of: 6105 Heavy Rescue Truck 1989 Ford L8000 Chassis Heavy Rescue Vehicle. 6105 carries a compliment of rescue tools for extrication, high angle, ice/water, cribbing stabilization, EMS/first aid equipment and various other tools needed for rescue situations. 6106 Water Tanker 1989 Ford L9000 Chassis Water Tanker. 6106 carries 1,800 gallons of water for rural fire fighting applications and water shuttling operations. 6106 is capable of pumping 300 gallons per minute from a power take off driven pump. 6107 Engine Company 1975 Ford L9000 Chassis Engine Company. 6107 carries 750 gallons of water, hoses, ladders, ventilation equipment, and a two stage 1250 gallon per minute pump used for structural fire fighting applications. 6108 Rescue/Engine Company 1996 Pierce Lance Chassis Rescue/Engine Company. 6108 is our first line Rescue/Engine carrying 500 gallons of water, hoses, ladders, ventilation equipment, 1750 gallon per minute single stage pump, water rescue, high-level rescue, EMS/first aid equipment including an automatic external defibrillator (AED), and an electric powered Hurst extrication tool along with attachments. 6109 Engine Company 1986 Ford L9000 Chassis Engine Company. 6109 carries 500 gallons of water, hoses, ladders, ventilation equipment, and a two stage 1250 gallon per minute pump used for structural fire fighting applications. 6110 4x4 Grass Rig 1987 Dodge 4x4 Grass Truck. 6110 carries 200 gallons of water, wildland fire fighting equipment and a small pump with a booster hose for wildland/grass fire fighting applications. 7 I ~ I I I I I I II -- I I I I I I J I I I Ie I I I I I I I t- I I I I I I Ie I I 6111 6112 6113 6114 6115 6118 6119 4x4 Grass Rig 1968 Chevrolet 4x4 Grass Truck. 6111 carries 200 gallons of water, wildland fire fighting equipment and a small pump with a booster hose fore wildland/grass fire fighting applications. 105' Heavy Duty Aerial Ladder 2002 Pierce Dash Chassis Heavy Duty Aerial Ladder. 6112 carries a 105' steel ladder with a pre-piped waterway, 500 gallons of water, 1750 gallon per minute single stage pump, hoses, ground ladders, ventilation equipment, and the capability of all wheel steering. Dive Rescue/Air Cascade Support Vehicle 1987 Ford Ambulance Chassis. 6113 is a converted support vehicle used for dive/water rescue, and air cascade system for on scene breathing apparatus filling, as well as a rehabilitation station for fire fighters at emergency incidents. 10' & 12' Zodiac Boats Zodiac Boats. SFD maintains two Zodiac rescue boats for water rescue situations. The 12' boat is equipped with a 40 horsepower motor and is used during dive rescue situations. The 10' boat is light and maneuverable for access to hard to reach ponds and ice rescue situations. Suburban Utility Vehicle 1993 Chevrolet Suburban. 6115 is used for transporting crews and equipment to emergency scenes and emergency medical calls. Chief's Command Vehicle 2002 4x4 Chevrolet Tahoe. 6118 is equipped as a command vehicle for fire officers to manage emergency incidents. An incident command board, accountability board, EMS first aid kit, hazardous materials reference materials; maps and contact information are readily available for use by the incident commander. Chief's Vehicle 2001 4x4 Chevrolet Blazer. 6119 is assigned to the Chief of the Department and is available for response to and from emergency scenes. 8 MEMORABLE EVENTS Like every year, 2002 had its share of memorable events. The Stillwater Fire Department prides itself in providing high quality services, and responding to the needs of its citizens, whatever they may be. The following are a few examples of events worth noting in 2002. St. Croix River Boat Accident On July 3rd at 16:28 Hours, the SFD was dispatched to a reported boat accident on the St. Croix River South of the City docks. Enroute to the scene, additional information was relayed that at least eight people were in the water. Mutual aid was immediately requested for Mahtomedi Fire's divers and boats along with additional ambulances from Lakeview EMS, Lower St. Croix Valley and Oakdale Fire. Additional agencies responded to assist including the Washington County Sheriffs Office, Minnesota DNR, and Lifelink Ill's helicopter. Several people were seriously injured and one person was killed during this tragic accident. 110th Street House Fire On August 29 at 16:33 Hours the SFD responded to the report of a structure fire on lloth Street east of highway 95. Upon arrival, the first engine reported a heavily involved house fire with flames venting through the roof. Multiple mutual aid resources were summoned to assist in establishing a water supply and helping to extinguish this fire. The Red Cross and Salvation Army provided assistance at the scene for the responders and rendered aid to the homeowner. Motor Vehicle Extrication On December 12, a three vehicle head on collision occurred on Minnesota Highway 5 and 50th Street North in Baytown Township. A Ford Escort with three occupants traveling northbound on highway 5 was attempting to make a left hand turn to proceed west on 50th Street North, a Laidlaw school bus rear ended the Escort and pushed it into the southbound lane of traffic where it was hit head on by a FedEx truck. The Escort became lodged under the school bus and two of the three occupants died instantly, one two-year-old child clung to life. Stillwater Fire was called as a mutual aid resource along with Lake Elmo, and Oakdale Fire from Bayport Fire Command to assist with this intense extrication. Multiple EMS crews from Lakeview EMS, Oakdale Fire, and Lifelink III worked feverishly to save the one viable patient. Unfortunately the two-year-old child died days later at the hospital. 9 I aI I I I I I I I __ I I I I I I I J I I I Ie I I I I , I I I ta I I I I I I Ie I I RESPONSE SUMMARY The Stillwater Fire Department prides itself on providing rapid, professional service to the communities we protect. In fact, the SFD is capable of having the first responding unit on the scene of an emergency within four (4) minutes of the receipt of the call to 69 percent of the population we serve. The following charts and data depict run response trends for the SFD over the past several years. r I 1998 ~:; - 0:"1. _ I 747 YEAR END CALLS 1999 [~.. l. J 200Q ! 1 _~J 2002 2QP1 t [, r; I {; r 786 849 ,~ f' .Or 1- -- - p:;: ~ 1018 1140 As seen in this bar chart, the Fire Departments total call volume has continually increased (52.6%) over the past five years. With the increase in population and popularity of the Stillwater area, the Department can expect this trend to continue into the future. 800 - 700 600 500 400 300 200 100 78 7--0.-6.7 o ,~I--1II1 FIRE YEAR END CALLS BY CATEGORY 699 592 38 OL Ii ".1 Q 2000- Total calls 849 .2001- Total calls 1018 o 2002- Total calls 1140 7n 146 I;j 201 '191 []I'X EMS RESCUE SERVICE FALSE ALARM MISC. This bar chart depicts a breakdown by types of calls over the last three years. As indicated by the above data, EMS/Rescue calls have increased 47%, requests for service calls increased 84%, and false alarms have increased 156%. 10 80/0 o CITY OF STILLWATER - 858 III GRANT - 129 110/0 o MUTUAL AID - 17 o MAY TOWNSHIP - 50 _STILLWATER TOWNSHIP - 86 -- 2002 CALLS BY DISTRICT The pie chart indicates 2002 calls by district. As indicated by the data, the majority of calls (76%) occur within the City of Stillwater where the largest population base resides. The remaining 24% occur within our contract areas and responding to mutual aid requests. Stillwater Territorial Prison Fire, September 3, 2002 11 I eJ I I I I I I I -- I I I I I I J I I I Ie I I I I I , I I t' I I I I I I Ie I I BUDGET CITY OF STILLWATER 2002 OPERATING BUDGET iii 399,205 III 2,200,309 0247,864 0844,531 1111,876,431 o GENERAL GOVT 20% III POLICE 20% OFIRE10% o PUB. SAFETY 3% . PUB.WORKS 17% ~ CULT. & REC. 25% 1II MISC. 5% The Fire Department's Annual Budget is ten percent of the total Annual City Operating Budget. 2002 FIRE DEPARTMENT BUDGET 58% D CAPITAL OUTLAY - $304,292 . PERSONNEL - $ 661,785 DOPERATIONS BUDGET- $ 182,746 The Department's budget is broken down into three basic areas: Personnel, Operations and Capital Outlay. Personnel includes all costs associated with staffing the Department (salaries, insurance, retirement contributions, etc.), Operations consists of a line item budget for daily operations (fuel, vehicle maintenance, safety equipment, training & education, etc.), Capitol Outlay is developed to purchase large items such as vehicle replacements, station upgrades, radio equipment, etc. 12 STAFF TRAINING Over 3055 total staff hours were devoted to training in 2002. Most training opportunities were provided at bi-monthly two to three hour training drills. An Assistant Chief is designated to coordinate staff training events. Training locations are both in the classroom and in the field. Methods include lecture, video, discussion, simulation and hands on. Employees were offered numerous hours of training which included: Mandatory Training Employee Right to Know Blood Borne Pathogens Automatic External Defibrillator (AED) Cardio Pulmonary Resuscitation (CPR) Respirator/Self Contained Breathing Apparatus (SCBA) Optional Training Hazardous Materials Health and Safety Emergency Medical Service/Mass Casualty Drills Trucks/Pumping House Bums/Mutual Aid Drill Opportunities General Equipment/Hand Tools Vehicle Extrication Rescue Diver Tours and Building Familiarization In addition to the above training, new employees are required to have Fire Fighter I, Fire Fighter II and First Responder certification by the completion of their first year probationary employment with the Department. Currently the Stillwater Fire Department also has several members working towards a degree in fire science. National Fire Academy Training Several members participated in training offered by the National Fire Academy (NF A) located in Emmitsburg, Maryland. Assistant Chief Stuart Glaser was accepted into the Fire Academy's Executive Fire Officer Program, which is the NF A's senior level officer's education program geared towards developing competent fire administrators for the fire service. Captains Ken Gilliam and Rob Zoller both took advantage of increasing their level of training and education at the National Fire Academy as well. Captain Gilliam participated in a six-day incident command course while Captain Zoller attended six-day fire prevention/education training. 13 I ~ I I I I I, I I -- I I I I I I J I I I Ie I I I I I I I t' I I I I I I Ie I I EQUIPMENT UPGRADES AND IMPROVEMENTS 2002 brought several new pieces of safety equipment and apparatus to the Stillwater Fire Department. Hurst Cutting Tool: SFD obtained this life saving piece of rescue equipment to assist us during heavy rescue and auto extrication incidents. The new cutting tool is invaluable when seconds count and difficult patient access is encountered. This tool will cut doorposts and roof supports with ease and allows fire and paramedic personnel access to the patient to administer life saving medical treatment. Thermal Imaging Camera: Through a targeted fundraising campaign, the SFD was able to raise enough money to purchase a state of the art thermal imaging camera. Thermal imaging cameras are an extremely helpful tool that allows fire fighters the ability to "see" through smoke, locate victims, and find the seat of the fire faster and safer than ever before. This technology moves the SFD into the twenty first century of fire fighting and improves the safety of our personnel and the citizens we serve. New Apparatus: SFD was fortunate to improve their fleet of apparatus in the year 2002. Two new vehicles were placed in service. 6118 a new Chevy Tahoe Chiefs Command Vehicle was placed in service in August. This vehicle has the capability of responding to incident scenes and providing the tools chiefs need to manage incident scenes from a central location command post. The vehicle is equipped with a command board, radios, and reference materials (maps, hazardous materials guides, contact information, etc.) for managing emergency incidents. 6112 a new heavy duty Pierce 105' Aerial Ladder was placed in servIce III December. This piece of equipment has several unique features especially applicable for responding in the City of Stillwater. 6112 is equipped with the patented "All Steer" system, which allows the rear wheels of the vehicle to turn as well as the front wheels. This system allows the vehicle to access extremely narrow roads and tight turning radiuses that a normal aerial device would not be able to navigate. Along with this feature the truck is equipped with a 1750 gallon per minute pump to supply water to the ladder pipe and several hand attack lines at once. 14 TERRITORIAL PRISON FIRE On September 3, 2002, the City of Stillwater experienced the largest fire of the year and lost a piece of the City's history forever. The twine factory of the Stillwater Territorial Prison site was purposely set ablaze by an individual who trespassed on the property and lit a cardboard box on fire. It took fifteen fire departments, hundreds of fire fighters, and a host of other agencies to bring this massive fire under control. SFD, Stillwater Police, State Fire Marshal and the Bureau of Alcohol, Tobacco and Fire Arms were on site for over six days investigating the scene and quenching hot spots. Above: Crews evaluate the damage. Numerous master streams were used to quench the blaze. 15 I ~ I I I I I I I " I I I I I I J I I I Ie I I I I I I I t' I I I I I I Ie I I GOOD MORNING AMERICA The City of Stillwater was thrust into the national spotlight on Tuesday, April 30, 2002; when ABC's Good Morning America show was filmed live in Downtown Stillwater. Stillwater was chosen to represent Minnesota for Good Morning America's "50 States, 1 Nation, 1 Year" promotion. SFD along with numerous other local FD's from around the area participated and welcomed Diane Sawyer, Charles Gibson and Tony Perkins to the Birthplace of Minnesota. Chris Zeuli, Ken Stanley & Sara Rugloski waiting for the show to start. Charlie & Diane in Lowell Park. 16 FIRE PREVENTIONIEDUCA TION ACTIVITIES 2002 Fire Prevention/Education Statistics I Activity/Event I Station Tours - Fire Extinguisher Training - .- .-- -- School Visits Employee Recognition Breakfast SFD Open House I Staff Fire Prevention/Education Training Fire Prevention Awareness (Big Truck Extravaganza, Lake Elmo Fire Open House, Touring Schools with Sparky) I Total Contacts 417 43 1121 50 400 1 835 Staff Hours 36 15 33 18 62 45 18 2867 227 Fire Prevention Week Fire Prevention Week was held October 6-12. The 2002 slogan was "Team up for Fire Safety." Fire Prevention/Education Officer Rob Zoller coordinated a week filled with fun and educational fire safety events. Chief Kallestad, City Council members Terry Zoller, Gene Bealka, Mayor Jay Kimble, Council members John Rheinberger, Wally Milbrandt, and Fire Prevention/Education Officer Rob Zoller help kick off 2002 's Fire Prevention Week. 17 I ~ I I I I I I I -- I I I I I I, J I I I Ie I I I I I I I I t' I I I I I I Ie I I School Visits Fire fighters visited pre-school, first grade and fifth grade students to talk about smoke detectors, family escape plans and fire drills. Stillwater Fire Department staff helped to educate over 1,121 students at five different schools and several daycare facilities about fire safety. City Council Recognition Dinner SFD staff sponsored the first City Council Recognition Dinner in 2002 to help recognize Fire Prevention Week and show appreciation for all of the support the City Council provides to the Fire Department. Council members and staff enjoyed a light meal and a chance to meet and get to know each other in an informal social setting. City Employee Recognition Breakfast SFD members cooked up pancakes for the annual employee breakfast that was hosted during Fire Prevention Week. Over fifty hungry employees from the City of Stillwater were fed. Fire Department Open House On Saturday, October 12, 2002, over 400 people attended the Fire Department Open House. It was a cool day, but the Department heated it up with lots of great activities for young and old. Our guests were treated to cookies & refreshments. Fire safety demonstrations and exhibits included: hands-on fire extinguisher training; child safety seat information and giveaways; child identification cards; fire hose squirting; station tours; fire safety house and much more. Sparky the dog and Pluggie the fire hydrant were there too. The following agencies also helped to make this day a success: Stillwater Police, Washington County Public Health, and Lakeview EMS. Sara Rugloski & Doug Johnson help the kids handle the hose during SFD's open house. 18 COMMUNITY EVENTS, VOLUNTEERING & FUNDRAISING The Stillwater Fire Department devotes many hours each year to community events, volunteer opportunities and fundraising. We live and work in this community and proudly represent the Department at many events. Here are some of the highlights for 2002. American Cancer Society Relay for Life The Stillwater Fire Department has supported the American Cancer Society Relay for Life since 1997. This year's relay was held August 2 and 3, 2002. The Fire Department's team "Gotcha," in memory of Chief George Ness, has raised several thousands of dollars towards the fight against this devastating disease. In addition to walking and raising money, the Stillwater Fire Department volunteers its time for the Relay to prepare and serve all of the food for this twenty- four (24) hour event. Hot roast beef sandwiches; a full pancake breakfast; and lots of hot dogs and brats kept the Relay members from going hungry. I I Relay participants line up for some good hot food being served by the SFD. Operation Appreciation The SFD was recognized during Operation Appreciation a program that gave students an opportunity to say thanks and show their appreciation for our brave military and local public safety personnel. On April 10, SFD members along with SPD representatives were recognized with a medal of appreciation given by the students of Oak Park School, U.S.M.C Major Winchester and Charles W. Lindberg, WWII Veteran and one of the flag raisers from the victory of I wo lima, were on hand as well. Hometown Heroes On April 16, in recognition of Volunteer Month, the St. Croix Valley Chapter of the American Red Cross honored the Stillwater Fire Department and over 70 volunteers and Community Support Personnel for their contributions to the St. Croix Valley area. The Red Cross is deeply grateful to all of our Hometown Heroes who make the St. Croix Valley a beautiful place to live, work and play. 19 I ~ I I I I I I I -- I I I I I I J I I Local vendors and businesses support our Department by advertising in our annual Fire Prevention calendar. Calendars are distributed free of charge to citizens at the Stillwater Cub Foods during Fire Prevention Week. The money raised is used to purchase emergency response and safety equipment for our fire fighters. Stillwater Elks Christmas Tree Sale Stillwater Fire Department volunteers spent Saturday, November 23 unloading hundreds of Christmas trees for the annual Stillwater Elks Christmas Tree Sale. It was a beautiful sunny morning and everyone had a good time. Salvation Army Bell Ringing Annually the Salvation Army conducts their bell ringing fundraiser to collect money for their annual budget. The Salvation Army relies on volunteers to staff their bell ringing stations and this year the SFD stepped up to the challenge. Several members of the SFD volunteered their time to help raise money for a great charitable organization. Nile Kriesel, Tom Crotty & Ken Stanley 21 I ~ I I I I I I I -- I I I I I I J I I I I Ie I I I I I I I t' I I I I I I .. I I Lumberjack Days Stillwater's Lumberjack Days community festival was held on July 25 - 28, 2002. The Stillwater Fire Department, working together with the Stillwater Police, Lakeview EMS and several other public safety providers responded to numerous calls throughout the event. A large thunderstorm dampened the festivities and the fireworks display had to be canceled. Total SFD staff time dedicated for all proceedings, including emergency response and community events, totaled 136 hours. Fish Fry Fundraiser On October 18, 2002 the community got in line to support our Depall111ent at our annual Stillwater VFW Fish Fry Fundraiser. Stillwater Fire Department members & retirees did everything from posting signs and selling tickets to frying fish and clearing tables. Funds raised are used to purchase safety equipment for personnel. Minnesota State Fair Several members participated in staffing a Safe Escape House at the Governor's Fire Prevention Day at the Minnesota State Fair. Hundreds of fair goers took advantage of this great opportunity to learn about fire safety. ..... Mike Mondor teaches a group of children about fire safety at the Governor's Fire Prevention Day at the Minnesota State Fair. Calendar Fundraiser 20 I Ie I I I I I I I t' I I I I I I Ie I I q'/ie Stillwater Pire (j)epartment is an organization committed" to service, training and" community. q'/ie year 2002 6rought challenges and" clianges to tlie (j)epartment. (J)ifficuIt and" demanding emergency incitfents 6rougnt out tlie very 6est in our staff. :New apparatus and" several pieces of new equipment were pfaced" into service to continue our on going tradition of }I' v viding hiBh quality service to tlie citizens we serve. )Is tlie (j)epartment ventures into 2003, tlie ever-JJ' t-Sent threat of k", vrism and" war fooms fargeCy over our nation. ~ assured" tliat tlie ded"icated" personnel of tlie Stillwater Pire (j)epartment will wen{ tirefessCy to meet tlie new clia{fenges we may face. Our o6CilJation is to JJ,vtect and" serve a{[ of tlie citizens of Stillwater, woo live, visit or invest liere to tlie 6est of our capa6iEities. Sti[[water Pire (j)epartment 216 North P ourth Street Sti[[water:JvL1{ 55082 22 ..,. 1, LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003- 40 . . Ace Hardware Airborne Express Appletree Institute AT&T Bastian, Mike Best Western Americanna Inn Bisco Clean Air Boesel, Tom Sr. Cardinal Tracking Catco Parts & Service C & H Distributors Citi-Cargo & Storage City View Electric Clark Products, Inc. Clean Response, Inc. Coca Cola Copy Cat Cub Cy's Uniforms Dew Corporation Eco Lab Equipment Supply Inc. Express Photo Fire Marshals Association of MN First Line Franklin Covey G & K Services Galles Corporation Grainger Grand Prix Vending Harrison, Sharon Heritage Printing Hillyard Holman, Rose Imagineering Infratech Jansens Cleaning Service Johnny's TV Lake Country Door Lake Elmo Chrysler Lind, Gladys Magnuson Law Firm Maple Island Hardware Maritronics, LTD. Menards Meredith, Nathan Met Life Dental Metropolitan Council Environnhental Services Metropolitan Environmental Tf~ining Assoc. Mil Term Life Insurance . Hardware Freight Health Insurance Telephone Refund Receipt # 5480 Seminar Housing Portable Exhaust Collector Straw Bales Maintenance Agreement Equipment Repair Supplies Cantilever Racks Unit Rental Neal Park Relocate Vehicle Lift Feed Waste Recept. Board up House Concession Supplies Repair Copier Concession Supplies Uniforms Public Works Facility Pest Control Maintenance Agreement Processing Seminar Concession Supplies Daily Planner Uniforms,Rugs & Towel Service Scrubber,Sweeper & Syphon Pump Welding Curtain, Bench Grinder,Sling Concession Supplies Mileage & Meal Reimbursement Skating Flyers, Letter Head,Envelopes Sq. Tool & Wheel Holder Mileage Consulting Digital Pan & Tilt Camera Maintenance Agreement 27" TV Combo Installation & Diagnostic Car Wash Door Vehicle Repair Land Purchase Agreement Professional Service Hardware Repair Audio Equipment Maintenance Supplies Reimburse Expenses for Workbench Insurance Wastewater Service March 2003 Seminars Insurance 140.35 167.02 24,784.50 320.98 50.00 765.36 4,018.75 48.00 1,620.00 471.73 1,156.80 95;85 349.00 62.50 1,401.97 1,626.25 183.94 43.64 314.08 238,891.00 241 .76 828.00 22.92 100.00 1.027.97 72.79 3,483.69 18,866.37 407.57 126.00 24.63 1,722.58 25.88 88.21 95.00 14,879.35 275.00 638.99 997.00 190.02 927.00 10,990.83 494.72 386.39 300.88 104.55 187.31 93,513.33 890.00 1,274.88 .... \ " EXHIBIT" A" TO RESOLUTION #2003- 40 Page 2 MN Dept Aministation Intertechnologies December Usage 140.83 . MN Dept. Public Safety BCA Seminar 240.00 Moore, Tim Reimburse Mileage & Parking 19.76 Municipal Emergency Services Bunker Boots 99.00 NEC Business Solutions Phone Repair 110.00 Nestle Ice Cream Co. Concession Supplies 89.76 Office Depot Office Supplies 589.40 Office Max Office Supplies 394.64 On Site Sanitation Brownsville Park Unit Rental 63.90 Palen/Kimball Co. Equipment Repair 166.00 Parts Associates Shop Supplies 589.15 Paul, Chris Reimburse for Training 75.00 PC Solutions Repair Phaser 740 178.50 Pioneer Press Subscription Renewal 208.00 Pod's Tire & Wheel Inc. Tire Repair 17.00 Pump & Meter Install Software for Fuel System 753.86 R & R Specialties Ice Blade Grind 107.50 St. Joseph Equipment Inc. Cas Switch 63.23 SALA Architects, Inc. Public Works Facility 390.24 Sanders, Shawn Reimburse Mileage 64.80 Sandy's Office Coffee Service Coffee Supplies 84.00 Sprint Cell Phone 65.43 S & T Office Supplies Office Supplies 317.91 Stillwater Courier Publication 105.57 Stillwater Gazette Publication 227.76 . Stillwater Signs Banner 75.00 Stillwater Towing Inc. Forfeiture Towing 159.76 Stork Materials Technology Curve Crest Ext Extraction & Grading 525.00 Superior Crane Inc. Single Girder Underhung Crane 8,066.00 Sysco Concession Supplies 1,382.87 Temprite Industries Fan Wheel for Dome Heater 664.47 Treadway Graphics DARE Supplies 45.72 University of St. Thomas Education 855.31 Valley Trophy Inc. Plates Engraved 199.56 Viking Sprinkler Reset Sprinkler System 240.00 Ward, Diane Reimburse Mileage & Meals 28.42 Washington Cty License Center Forfeiture Title Transfers 12.50 Washington Cty Recorder/Registrar Variances & SUP 332.50 Washington Cty Sheriff's Office Seminar, ID Cards 184.20 Washington Cty Transportation & Physical Curve Crest Blvd Repair Signal 75.18 Watson's May tag Home Appliance Repair Equipment 157.34 Yocum Oil Fuel 3,426.95 ADDENDUM TO BILLS ABS Company 2nd Half 2002 TIF #1 1484.79 Corner House Shoppes, LLC 2nd Half 2002 TIF #3 6885.73 Desch, Mark L. & Gloria M. 2nd Half 2002 TIF #1 9481.45 Fitzgerald, Sue Mileage Reimbursement 39.60 . Gypsum Association Educational Publications 31.15 ,. . . . EXHIBIT" A" TO RESOLUTION #2003- 40 Independent School District #834 Kenneth Lee James Assoc., Inc. Knauss, Chantell Lake Area Bank Schoonover Project Lake Elmo Bank & Simonet Furniture Co. Lanoga Corporation Long Lake Villas Limited Partnership Middle St. Croix Watershed Management Qwest Semler, John D. & Kelly L. Xcel Adopted by the City Council this 18th Day of February, 2003 2001 Collections TIF #1 & 4 Custom Flags Reimbursement Supplies, Mileage 2nd Half 2002 TIF #1 2nd Half 2002 TIF #1 2nd Half 2002 TIF #1 Payment of Final 2002 TIF #8 First Half Payment 2003 Telephone 2nd Half 2002 TIF #1 Electricity, Gas Page 3 TOTAL 85,198.40 559.00 107.89 4,807.68 15.750.00 6,471.55 886.08 10,803.49 935.62 4,725.83 15,893.33 615,348.95 " LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003- 40 . . Ace Hardware Airborne Express Appletree Institute AT&T Bastian, Mike Best Western Americanna Inn Bisco Clean Air Boesel, Tom Sr. Cardinal Tracking Catco Parts & Service C & H Distributors Citi-Cargo & Storage City View Electric Clark Products, Inc. Clean Response, Inc. Coca Cola Copy Cat Cub Cy's Uniforms Dew Corporation Eco Lab Equipment Supply Inc. Express Photo Fire Marshals Association of MN First Line Franklin Covey G & K Services Galles Corporation Grainger Grand Prix Vending Harrison, Sharon Heritage Printing Hillyard Holman, Rose Imagineering Infratech Jansens Cleaning Service Johnny's TV Lake Country Door Lake Elmo Chrysler Lind, Gladys Magnuson Law Firm Maple Island Hardware Maritronics, LTD. Menards Meredith, Nathan Met Life Dental Metropolitan Council Environmental Services Metropolitan Environmental Training Assoc. Mil Term Life Insurance . Hardware Freight Health Insurance Telephone Refund Receipt # 5480 Seminar Housing Portable Exhaust Collector Straw Bales Maintenance Agreement Equipment Repair Supplies Cantilever Racks Unit Rental Neal Park Relocate Vehicle Lift Feed Waste Recept. Board up House Concession Supplies Repair Copier Concession Supplies Uniforms Public Works Facility Pest Control Maintenance Agreement Processing Seminar Concession Supplies Daily Planner Uniforms, Rugs & Towel Service Scrubber, Sweeper & Syphon Pump Welding Curtain, Bench Grinder,Sling Concession Supplies Mileage & Meal Reimbursement Skating Flyers, Letter Head,Envelopes Sq. Tool & Wheel Holder Mileage Consulting Digital Pan & Tilt Camera Maintenance Agreement 27" TV Combo Installation & Diagnostic Car Wash Door Vehicle Repair Land Purchase Agreement Professional Service Hardware Repair Audio Equipment Maintenance Supplies Reimburse Expenses for Workbench Insurance Wastewater Service March 2003 Seminars Insurance 140.35 167.02 24,784.50 374.11 50.00 765.36 4,018.75 48.00 1,620.00 471.73 1,156.80 95.85 349.00 62.50 1,401.97 1,626.25 183.94 43;64 314.08 238,891.00 241.76 828.00 22.92 100.00 1,027.97 72.79 3,629.43 18,866.37 407.57 126.00 24.63 1,722.58 25.88 88.21 95.00 14,879.35 275.00 638.99 997.00 190.02 927.00 10,990.83 494.72 386.39 300.88 104.55 187.31 93,513.33 890.00 1,274.88 EXHIBIT" An TO RESOLUTION #2003- 40 MN Dept Aministation Intertechnologies MN Dep1. Public Safety BCA Moore, Tim Municipal Emergency Services NEC Business Solutions Nestle Ice Cream Co. Office Depot Office Max On Site Sanitation Palen/Kimball Co. Parts Associates Paul, Chris PC Solutions Pioneer Press Pod's Tire & Wheel Inc. Pump & Meter R & R Specialties S1. Joseph Equipment Inc. SALA Architects, Inc. Sanders, Shawn Sandy's Office Coffee Service Sprint S & T Office Supplies Stillwater Courier Stillwater Gazette Stillwater Signs Stillwater Towing Inc. Stork Materials Technology Superior Crane Inc. Sysco T emprite Industries Treadway Graphics University of S1. Thomas Valley Trophy Inc. Viking Sprinkler Ward, Diane Washington Cty License Center Washington Cty Recorder/Registrar Washington Cty Sheriff's Office Washington Cty Transportation & Physical Watson's May tag Home Appliance Yocum Oil _. Page 2 December Usage Seminar Reimburse Mileage & Parking Bunker Boots Phone Repair Concession Supplies Office Supplies Office Supplies Brownsville Park Unit Rental Equipment Repair Shop Supplies Reimburse for Training Repair Phaser 740 Subscription Renewal Tire Repair Install Software for Fuel System Ice Blade Grind Cas Switch Public Works Facility Reimburse Mileage Coffee Supplies Cell Phone Office Supplies Publication Publication Banner Forfeiture Towing Curve Crest Ext Extraction & Grading Single Girder Underhung Crane Concession Supplies Fan Wheel for Dome Heater DARE Supplies Education Plates Engraved Reset Sprinkler System Reimburse Mileage & Meals Forfeiture Title Transfers Variances & SUP Seminar, 10 Cards Curve Crest Blvd Repair Signal Repair Equipment Fuel 140.83 240.00 19.76 99.00 110.00 89.76 589.40 394.64 63.90 166.00 589.15 75.00 178.50 208.00 17.00 753.86 107.50 63.23 390.24 64.80 84.00 65.43 317.91 105.57 227.76 75.00 159.76 525.00 8,066.00 1,382.87 664.47 45.72 855.31 199.56 240.00 28.42 12.50 332.50 184.20 75.18 157.34 3,426.95 . . . ~/ . Minnesota Lawful Gambling LG220 Application for Exempt Permit Organization Information Organization name Fee - $25 Page 1 of 2 3/01 For Board Use Only Fee Paid Check No. Previous lawful gambling exemption number ~()(\~\~ C\,f\\t.. Street 510'10 m~o(\o..\ \'\It. \oJ. City ~~\\W~ State/Zip Code {V\N ~~DB d County W~. Name of chief executive officer (CEO) First name Last name ~+ ~~~ Name of treasurer First name Last name C~~ ~~ Type of Non profit ~nization Daytime phone number of CEO 0(..)\-'-\~O.- \ <O~a Daytime phone number of treasurer. LPS \ - '--\~D - \ CO ceo Check the box that best describes your organization: D Fraternal D Religious D Veteran ~ Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: ~ IRS letter indicating income tax exempt status . D Certificate of Good Standing from the Minnesota Secretary of State's Office D A charter showing you are an affiliate of a parent nonprofit organization . D Proof previously submitted and on file with the Gambling Control Board C;;amblin~ Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Ad~=no~~~~~ ~ City StatelZip Code County t'O~\- D~~ ~\:l)( '-\0\0 .-':)~\\~ f1'\"-J Cj':JC>Bd- ~~, Date(s) of activity (for raffles, indicate the date of the drawing) ~ ~O ').(p.?> Check the box or boxes that indicate the type of gambling activity your organization will be conducting: [J *Bingo ~ Raffles (cash prizes may not exceed $12,000) D *Paddlewheels D *Pull-Tabs D *Tipboards *Equipment for these activities must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's altemative format (i.e. large print, Braille) name and address will be public information upon request. The information requested when received by the Board. All the other on this form (and any attachments) will be information that you provide will be private used by the Gambling Control Board data about you until the Board issues your (Board) to determine your qualifications to permit. When the Board issues your be involved in lawful gambling activities in permit, all of the information that you have Minnesota. You have the right to refuse to provided to the Board in the process of ~upplythe information requested; however, applying for your permit will become public. If you refuse to supply this information, the If the Board does not issue you a permit, Board may not be able to determine your all the information you have provided in the qualifications and, as a consequence, may process of applying for a permit remains refuse to issue you a permit. If you supply private, with the exception of your name the information requested, the Board will and your organization's name and address be able to process your application. which will remain public. Private data about you are available only to . the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and intemational gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. Chief executive officer's signature f'L ft./ ~~V' M Name (please print) C /; e If / t7 fI ('5 h e.Y''' '1 ( Mail Application and Attachments At least 45 days prior to your scheduled activity date send: . the completed application, . a copy of your proof of nonprofit status, and . a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 LG220 Application for Exempt Permit Or9anization Name_____ Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. [] The city approves the application with no waiting period. [] The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). [] The city denies the application. Print name of city ~ \\ \\~ (Signature of city personnel receiving application) Hie Date_____' , Page 2 of 2 3/01 " If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. . O The county approves the application with no waiting period. o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The countydenies the application. Print name of county ~~~\:o'(\ (Signature of county personnel receiving application) Title Date TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minn; Stat. sec. 349.213, subd. 2).] Print name of township . (Signature of township official acknowledging application) Title Date , , Date \ I ~D I [) ~ If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. . . Minnesota Lawful Gambling LG220 Application for Exempt Permit Organization Information Organization name Fee - $25 Page 1 of 2 3/01 For Board Use Only Fee Paid Check No. ___________ Previous lawful gambling exemption number Church of St. Michael Street City 611 S. Third St Stillwater Name of chief executive officer (CEO) First name 82027-02-002 . State/Zip Code HN 55082 Last name Mi chaP 1 Name of treasurer First name ~kl11'7",,,,,p1r Last name Quentin Heimerman Type of Nonprofit Organization County Washington Daytime phone number of CEO h" l_b ~q_L.M)() Daytime phone number of treasurer: f]') 1-419-4%4 Check the box that best describes your organization: D Fraternal Q9 Religious D Veteran D Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: D IRS letter indicating income tax exempt status D Certificate of Good Standing from the Minnesota Secretary of State's Office D A charter showing you are an affiliate of a parent nonprofit organization Ii] Proof previously submitted and on file with the Gambling Control Board . Gambling Premises Information Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Church of St. Michael Social Hall & parish building Address (do not use PO box) City 611 S. Third St Stillwater Date(s) of activity (for raffles, indicate the date of the drawing) State/Zip Code MN 55082 County Washington Ml March 8, 2003 Check the box or boxes that indicate the type of gambling activity your organization will be conducting: D 'Bingo IIJ Raffles (cash prizes may not exceed $12,000) D 'Paddlewheels D 'Pull-Tabs D'Tipboards 'Equipment for these activities must be obtained from a licensed distributor. This form will be made available in Your name and and your organization's alternative format (i.e. large print, Braille) name and address will be public information upon request. The information requested when received by the Board. All the other on this form (and any attachments) will be information that you provide will be private used by the Gambling Control Board data about you until the Board issues your (Board) to determine your qualifications to permit. When the Board issues your be involved in lawful gambling activities in permit. all of the information that you have Minnesota. You have the right to refuse to provided to the Board in the process of supply the information requested; however, applying for your permit will become public. if you refuse to supply this information, the If the Board does not issue you a permit, Board may not be able to determine your all the information you have provided in the qualifications and, as a consequence, may process of applying for a permit remains refuse to issue you a permit. If you supply private, with the exception of your name the information requested, the Board will and your organization's name and address be able to process your application. which will remain public. Private data about you are available only to . the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration. Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. ", Page 2 of 2 3/01 LG220 Application for Exempt Permit Organization Name____~~~.!'_~l.!_.9_L~~_:.._~L~~!:t~_~!_________________________________ Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. O The city approves the application with no waiting period. O The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). o The city denies the application. Print name of city ________________________ (Signature of city personnel receiving application) Title______________________ Date______I______I______ J Chief Executive Officer's Signature The information provided in this appr is Chief executive officer's signatur ___. Michael C. Skluzacek Name (please printL___ . If the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county. I acknowledge this application. Check the action that the county is taking on this application. O The county approves the application with no waiting period. o The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. o The county denies the application. Print name of county ___ (Signature of county personnel receiving application) Title Date______I______I______ TOWNSHIP: On behalf of the township. I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stat. sec. 349.213, subd. 2).] . Print name of township ____ (Signature of township official acknowledging application) Title_____ Date______1 1____- p,er;~d~knOWledge. 't7 2 11 Date 1_ 2003 I Mail Application and Attachments At least 45 days prior to your scheduled activity date send: . the completed application, . a copy of your proof of nonprofit status, and . a $25 application fee (make check payable to "State of Minnesota"). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. . . . . AGREEMENT FOR REMOVAL OF HAZARDOUS BUILDING tr- "" /J THIS AGREEMENT, made this I ~ day of ~, J/ ,2003, by the CITY OF STILL WATER, a Home Rule City of the Third Class, Washington County, Minnesota ("City") and FA YEnb BRADLEY CASTLE, aJk/a F. BRADLEY CASTLE, an individual formerly residing at 501 S. Second Street, Stillwater, Minnesota ("Castle" and "Owner"). 1. Castle is the owner of real estate in the City described as Lots 11 and 12, except the South 5 feet of Lot 11, Original Town (now City) of Stillwater, according to the perfected plat hereof (the "Property"); the ownership is in fee simple absolute, free of encumbrances or liens or levies and the Owner is the only person with a legal interest in the Property. 2. On January 23,2003, at 6:00 a.m. a fire consumed the residence on the property. The majority of the roof structure is burned through and floor assemblies throughout the house are either collapsed or near collapse. Once the ice melts that has formed, due to fire fighting efforts, the dwelling is at risk of collapse due to the saturation of the remaining structural components. 3. That the dwelling is a hazardous building as a result of the fire damage and now constitutes a hazard to the public safety. 4. The Owner consent and agrees that the City, its agents and contractors may enter upon the Property to remove and raze the hazardous dwelling and to charge the costs of removal and razing as a special assessment against the Property and certify the costs for collection with the real estate taxes in five equal annual installments with interest thereon on at six percent (6%) per annum. 5. Prior to beginning demolition, the City will assist the Owner in collecting and . removmg salvageable personnel property and fixtures that are now within the hazardous building. 6. Prior to beginning demolition, the City Building Inspector will evaluate the most easterly portion of the structure (that is a one room addition consisting of a historical bam that was moved and attached to the house) to determine whether that part of the building can be saved and possibly integrated into a replacement structure on the Property. If this room is feasible to save, it will not be demolished and razed with the building and best efforts will be made to avoid unnecessary damage to it during demolition. The Building Inspector will consult with the Owner and a contractor selected by the Owner in making the determination, but ultimately the decision to save or raze will be made in her sole discretion IN WITNESS WHEREOF, the parties have agreed this /;,-tI day of ~ ,2003. . I CITY OF STILLWATER Jay L. Kimble, Its Mayor Attest: Diane F. Ward, Its Clerk OWNER: ~fMb Fayette Bradley C~stle~ a/k/a F. Bradley Castle . . MEMORANDUM TO: Mayor and City Council FROM: Tim Thomsen -U- Parks/Public Works Superintendent DATE: February 13,2003 RE: Emergency Pump System DISCUSSION: . The City received two quotes with the low quote of $29,500.00 submitted by Prairie Equipment Company. (See attached resolution). These quotes are for the purchase of a new emergency pump system for the Public Works Facility and budgeted under Capital Outlay 2003. These were not on the State Bid. RECOMMENDATION I recommend that the City accept the quotes submitted and award the contract to Prairie Equipment Company with a low bid of$29,500.00. ACTION REOUIRED: If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2003- ACCEPTING QUOTES AND AWARDING CONTRACT FOR EMERGENCY PUMP SYSTEM. . ACCEPTING QUOTES AND AWARDING CONTRACT FOR EMERGENCY PUMP SYSTEM . WHEREAS, pursuant to requesting quotes for the Lowell Park Improvement Project, quotes were received and tabulated according to law, and the following quotes were; CONTRACTOR OUOTE AMOUNT Prairie Equipment Company, Eden Prairie, Minnesota $29,500.00 United Rentals, Roseville, Minnesota $31,374.00 and WHEREAS, it appears that Prairie Equipment Company of Eden Prairie, Minnesota is the lowest responsible quote. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Prairie Equipment Company of Eden Prairie, Minnesota in the name of the City of Stillwater for the . purchase of an Emergency Pump System therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 18th day of February 2003. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . PRAIRJE EQUIPMENT COMPANY INSTA-PRIME PUMPS 7160 Sunshine Drive Eden Prairie, MN. 55346 Office 952-949-2430 Fax 952-949-1226 Toll 800-949-2679 Nick Chaves I Street Superintendent City of Sti lIwater 3325 Boutwell Road Stillwater, MN 55082 January 27, 2003 We are pleased to quote you our High Flow Quite Iusta-Prime Water Pump System: Multi-Purpose; Sewer Bv Pass. Well-points, Sludl!e Pumoinl!, Dil!ester Clean-Out 220.00 Ea 50.00 Ea 100.00 Ea SubTotal 6.5% Sales Tax Grand Total Warranty: Engine & Pump End; One Year I Priming System; 5 Years On Site Operator Training & Service School Upon Delivery Delivery In Stock, Fob Stillwater Quote Valid 30 Days Yours truly, (~dz.?~~~.. Dave'MurPhY 1 ] 170.00 440.00 230.00 ]00.00 200.00 80.00 200.00 N/C 31,920.00 2074.80 33,994.80 3 4 9 o 2 9 4 United Rentals 1380WestCountyRoadC q. notation. Roseville, MN 55113 (651)633-8171 (651)633-8684 Fax 1-800-367-9161 CUSTOMER: STILLWATER PUBLIC WORKS NICK 651-275-4103 SHIP TO: STILLWATER, MN DATE SHIP VIA F.O.B. TERMS SALESPERSON 1/23/03 OUR TRUCK NET 30 RANDY DYKHOFF QUANTITY PART NO. FACTORY DESCRIPTION INSTAPRIME V ACUMN ASSIST PUMP EACH NET TOTAL MP200S-60 WITH 4 JACK STANDS, CONTROL PANEL WITH ON DEMAND START FOR FLOAT LEVEL CONTROL C$31~ ACME DYNAPRIME DP200/I ISUZU 38 HP DIESEL WITH 4 JACK STANDS, CONTROL PANEL WITH ON DEMAND START FOR FLOAT LEVEL CONTROL, SOLAR BATTERY CHARGER . $21,763 ACME DYNAPRIME DP200M/JD, JOHN DEERE 62 HP DIESEL WITH 4 JACK STANDS, CONTROL PANEL WITH ON DEMAND START FOR FLOAT LEVEL CONTROL, SOLAR BATTERY CHARGER $24,097 USED ACME DYNAPRIME AP200-60, RENTAL UNIT AT SHOP $16,885 THANK YOU! RANDY DYKHOFF 612-490-1793 ACCEPTANCE AND DISCLAIMER OF WARRANTIES The front and back of this document comprise the entire contract affecting this transaction. In Accepting this proposal Customer agrees to all Terms and Conditions on the reverse, including Warranty Disclaimers, which were read and understood prior to Customer acceptance. Unless otherwise indicated, the above scheduled Equipment is offered F.O.B. factory. plus applicable taxes, payment terms are net cash on receipt. Any financing proposed is contingent on the credit approval of the finance agency. This quotation is for information purposes only. and shall not be binding upon Dealer until accepted by an officer of the company at its corporate headquarters, Greenwich. Conneticut. This quotation is valid for thirty days from date. Accepted Accepted Customer: Dealer: . By: By: Date: Date: . MEMORANDUM February 14, 2003 TO: Mayor and City Council FROM: Larry Hansen, City Administrator SUBJECT: Additional Depository DISCUSSION: Investing in today's climate continues to be more and more challenging. To answer this challenge we have broadening our number of depositories with which we do business. In addition, it appears that local banks and brokerages are once again offering competitive rates. I am therefore requesting that Paine Webber, represented by Richard Edston be . added as an official depository. I will likely ask for more in the near future. . RESOLUTION 2003-41 DESIGNATION OF ADDITIONAL DEPOSITORY FOR 2003 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the Year 2003: Paine Webber Adopted by Council this 18th day of February, 2003 Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . , · Memorandum To: From: Date: Subject: Mayor and City Council Steve Russell, Community DevelupHJ.ent Director V February 14, 2003 Boutwell Area/Expansion Area Traffic Study On September 17, 2002, the city council held a public hearing on the South of Boutwell Area Plan. At'that meeting, the council received comments regarding the traffic impact of Boutwell South Area develvpment on Deerpath traffic. Also, concerns for the location of Neal Avenue connecting to CR 12 were expressed by Washington County. At that meeting, the council referred the item back to the planning commission for additional consideration. On October 17th, 2002, the planning commission discussed the plan and concerns for traffic and suggested that an additional more inclusive traffic study be prepared to again analyze existing and future expansion area traffic as input to the Boutwell South Area Plan. They felt that if a more complete picture for future traffic impacts and possible road improvements were available it would be possible to make a recommendation regarding the Boutwell South street system and Deerpath area improvements. . Washington County and the Minnesota Department of Transportation (MnDOT) indicated an interest in participating in such an expansion area traffic study. The attached work program was developed by traffic consultants SRF with input llvm the city and county. The proposed cost share for the study is 40 percent city, 40 percent county and 20 percent state. This was discussed with all parties and seems agreeable. Recent word from the county and state is that with the current budget short falls no financial commitment can be made at this point. It is possible that after the legislative session funds will be available to share in the study costs. Traffic impact from the expansion area is a primary reason for the traffic study and it may be possible to have the developers who will create the need for the traffic study to contribute to the cost through the ADAR environmental review process. This idea can be further studied if the study is delayed. The South of Boutwell Study Area is a part of the Phase VI Expansion area scheduled for 2015 although a developer has purchased land in the Phase N area and would like to be annexed and -- ~". . developed before the 2015. This requires an amendment to the comprehensive plan contained in the South of Boutwell Area Plan. . Recommendation: Continue Boutwell Traffic Study consideration until April 2003 or until Washington County and MnDOT indicate an interest to pay their portion of the study cost. Attachment: Boutwell Area Traffic Study WASHINGTON COUNTY DEPARTMENT OF TRANSPORTATION & PHYSICAL DEVELOPMENT 11660 MYERON ROAD NORTH' STILLWATER, MINNESOTA 55082-9573 651-430-4300 Facsimile Machine 651-430-4350 Donald C. Wisniewski, P.E. Director ~ .. Donald J. Theisen, P.E. Deputy Director/County Engineer James D. Luger, RLA . Parks Director Virginia S. Chace Administrative Services Division Manager Larry S. Nybeck, PLS-County Surveyor Deputy Director, Survey and Land Management Division Marvin Erickson Facilities Manager January 21, 2003 Steve Russell Community Development Director City of Stillwater 212 N. Fourth St. Stillwater, MN 55082 BOUTWELL AREA TRAFFIC STUDY Dear Steve: As we discussed, Washington County cannot enter into the agreement with SRF Consulting Group for the proposed Boutwell Area traffic study at this time. We did designate funds for this project in 2002 and should know by February 11 iii if that funding is approved. I understand from Don Theisen that he has discussed MNIDOT's participation in the project with Rick Arnebeck and . that, at this time, they cannot commit funds to the project, either. If MN/DOT can participate in the . study, we will need to finalize each jurisdiction's percentage. If MN/DOT cannot participate, we may need to work with SRF to modify the scope of the project somewhat. We feel the proposal from SRF is a good one, and believe in the value of this study. We hope we can proceed with the study, without changes, very soon. Please call me at, 651-430-4312, or bon Theisen, at 651-430-4304, if you would like to discuss the project's status. Sincerely, f cJ-.?f'?" \tc;'seph Lux Senior Transportation Planner C: Rick Arnebeck, MN/DOT Area Manager Dave Montebello, SRF Consulting Group -~.. .," .,J'" ",' ;':~J':; . , "', , ~., , : \: ~.- . N:\WORDIBoutWell Area Traffic StudyIFunding Delay Letter.doc IL/~~" WORK TASKS AND PERSON-HOUR ESTIMATE Page 1 CUENT: CITY OF SnLLWATER' CONSULTANT: It SRF CONSULnNG GROUP';'INC. PROJECT: BA.UTWALL AREA TRANSPORTATION STUDY ..... E STI MATE D P ERSO N-H 0 U RS..... TASK NO. WORK TASK DESCRIPTION PRINCIPA~ ASSOCIATE PROF.. TECHNICAl" CLERICAL TOTALS TOTAL FEE 1.0 PROJECT MANAGEMENT AND MEEnNGS 1.1 Coordinate work tasks with staff, communicate frequently with project manager on study products, schedule and budget. 4 o o o o 4 1,2 Prepare materials and attend up to three Planning Commission meetings, one Council meeting, and one County work session to discuss issues, present analysis, findings and recommendations. 8 o 40 o o 48 1,3 Prepare materials and attend up to four Project Management Team 6 0 20 0 0 26 meetings, SUBTOTAL - TASK 1 18 0 60 0 0 78 $7,368 2.0 DATA COLLECnON I ASSEMBLY 2,1 Review and assemble existing background data and mapping inclUding: 0 0 8 8 0 16 - Detailed base map - Daily volumes - Existing land use - Functional classification of routes - Future development areas - Roadway geometry I ROW widths - Roadway standards - Existing comprehensive plans - Previous traffic studies 2.2 Conduct travel time analysis, Conduct travel time runs on four potential cut- through routes to help determine traffic impacts of potential alternatives, o o 4 8 o 12 2,3 Conduct (p,m. peak hour) Turning Movement Counts (optional) Conduct turning p,m. peak hour movement counts at up to 10 key intersections: - CSAH 15 (Manning Avenue) , TH36 . 62nd ~ (75th) ~ . Bautw~oad (80th) , McKusick Road (88th) . TH95 o 4 40 o 45 ", SRF ccA1NG GROUp,INC. 8lI1~ . ENGINEE. PlANNERS ~.MN. 1218/2002 WORK TASKS AND PERSON-HOUR ESTIMATE " '. CUENT: CITY OF STILLWATER. . PROJECT: BAUnNALLAREATRANSPORTATlONSTUDY TASK NO. WORK TASK DESCRIPTIOfl[ CONSULTANT: SRF CONSULTING GROUP~'INC. ,PRINCIPAL ASSOCIATE ...-. EST I MAT E 0 P E RS 0 N - H 0 U R S -... TECHNICAL, CLERIC~ TOTALS TOTAL FEE - ~ 1~.@1h) CJlJl!otwAlI R~ ~~ens S1re~ - , 5 (West Olive) . Owens Street , Greeley Street SUBTOTAL. TASK 2 SRF CONSUL liNG GROUP,INC. stll1walerbautwall 1 ENGINEERS ~D PLANNERS PROF, o 16 16 o . 73 Page 2 $4.172 M1NNEAPOUS. MN. SRF Resoonsibilities: Oraanize information, conduct analysis, assist in facirltating meetings and presentation of results, develop report describing findings and recommendations, City ResDonsibilities: Organize meetings, provide any notices to property owners, residents, and other stakeholders, provide background materials and GIS base mapping, and timely review and comments on materials. SRF~ING GROUP,INC. stillwal~ ENGINEE.PlANNERS .S,MN. . 121912002 WORK TASKS AND PERSON.HOUR ESTIMATE Page 4 " " .~. . CUENT: CITY OF STILLWATER. PROJECT: BAUnNALLAREATRANSPORTATIONSTUDY CONSULTANT: . : .! SRF CONSULTING GROUP;)NC. . ***** ES TI MAT E 0 P E RSO N-H au RS***** ::t+.~..;.t~;, 11 TASK NO, WORK TASK DESCRIPTION PRINCIPAL, ASSOCIATE PROF.. TECHNICAL pLERICAI. TOTALS TOTAL FEE TOTAL ESTIMATED PERSON HOURS 69 16 316 122 0 513 AVERAGE HOURLY BILLING RATES $156 $138 $76 $50 $54 ESTIMATED LABOR AND OVERHEAD $9,204 $2,208 $24,016 $6,100 $0 $41.528 ESTIMATED DIRECT NON-SALARY EXPENSES: ~ TOTAL ESTIMATED FEE <'-IJ t- ~/ V'. ESTIMATE OF DIRECT NON-SAlARY EXPENSES: MILEAGE: 905 mUes @ $0,36 $326 PRINTING: 12 reports @ $30.00 $360 MISCELLANEOUS: Delivery, photos $50 ESTIMATED DIRECT NON-SALARY EXPENSES $736 ======= SRF CONSULTING GROUP,INC. stUlwalefbautwall ENGINEERS AND PLANNERS MINNEAPOLIS, MN. . Memorandum To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director February 14, 2003 Final Plat Approval for Parkwood Villas 15 Lot Subdivision (l/ The preliminary plat was approved by the City Council on January 7,2003. The final plat is consistent with the preliminary plat. In addition to the easements shown, a pedestrian easement is needed for a trail along County Road 5 and the utility easement for the pond may need to be adjusted dependent on utility line locations. Conditions of Approval: 1. A 10 foot pedestrian easement shall be provided for the trail along County Road 5. 2. The pond utility/drainage easement shall be approved by the City Engineer. Recommendation: Approval . Findings: The final plat is consistent with the preliminary plat, comprehensive plan and zoning. Attachments: Final plat. --;;~:' J ." ..... . ) ./ - 7 . DEVELOPMENT AGREEMENT RELATING TO P ARKWOOD VILLAS BY AND BETWEEN CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA AND ANCHOBA YPRO, INC. A Wisconsin Corporation . A Planned Unit Development This agreement was drafted by: David T. Magnuson, #66400 Magnuson Law Firm 333 North Main Street Suite 202 P.O, Box 438 Stillwater, MN 55082 651/439-9464 . ~ DEVELOPMENT AGREEMENT RELATING TO P ARKWOOD VILLAS BY AND BETWEEN CITY OF STILLWATER, WASHINGTON COBNTY, MINNESOTA AND ANCHOBA YPRO, INC. . THIS ADDENDUM, made this day of , 2003, between the City of Stillwater, a political subdivision of the State of Minnesota, ("City"), and Anchobaypro, Inc., a Wisconsin corporation (the "Developers"); WITNESSETH THAT, the parties hereto recite and agree as follows: SECTION 1. RECITALS. 1.01 The ProDertv. The Developers own the property described in the attached Exhibit "A" (the "Property") comprising 3.67 acres more or less located within the TR and BPC Zoning Districts in the City of Stillwater, Washington County, Minnesota, Developers have been granted plat approval and PUD approval for the subdivision of the property into 14 townhouse units and one commercial lot of 1,67 acres with development consistent with the requirements of the zoning districts. 1.02 DeveloDer ImDrovements. A. The City is willing to allow the Developers to construct and install the Developer Improvements. A description of the Developer Improvements and estimate of costs are attached as Exhibit "B". In general, the Developers will construct, own and maintain the streets, sanity sewer system, water system, storm sewer, sidewalk and trail system within the boundaries of the Property and these improvements are defined by this Agreement as the Improvements. . 1.03 Public ImDrovements: Plans. SDecifications. A. The Developers have authorized . to prepare the plans and specifications for the Improvements, Approval by the Stillwater City Engineer of the plans and specifications for the Improvements is a condition of this Agreement. 1.04 ImDrovements. Warranty. The Developer agrees that the Improvements will be done in a workmanlike manner; that all materials and labor will be in strict conformity to the specifications and any requirements set forth by the City, All work done pursuant to this contract is subject to the inspection and approval of the City Engineer, who is vested with authority to suspend or stop work on the project if any condition of this contract is breached or any law or administrative rule is violated. If any material or labor that is supplied is rejected by the City Engineer as defective or . unsuitable, then the rejected materials must be removed and replaced with approved material, and the work will be done anew to the satisfaction and approval of the City Engineer, 2 . . . SECTION 2. DEVELOPERS' REPRESENTATIONS. The Developers represent to the City that as of the date of this Agreement, the statements set forth in this section are true. 2.01 No Disabilitv. The Developers are the fee owner of the property and know of no legal disability that would prevent them from carrying out this Agreement. 2.02 Execution No Violation. The execution, delivery and performance of this Agreement do not and will not result in any breach of, or constitute a default under, any indenture, mortgage, contract, agreement or instrument to which the Developers are a party. 2.03 Litie:ation. There are no pending or, to the knowledge of the Developers, threatened actions or proceedings before any court or administrative agency which will materially adversely affect the financial condition, business or operation of the Developers or the ability of the Developers to perform their obligations under this Agreement. 2.04 Comoliance. The Developers will comply with and promptly perform all of its obligations under this Agreement and all related documents and instruments; comply with all conditions of subdivision and Planned Unit Development approval; and comply with any applicable requirements ofthe Brown's Creek Watershed District. SECTION 3. IMPROVEMENT SCHEDULE. A. The Developers will install the Improvements according to a schedule approved by the City Engineer and the standards set forth in this section. 3.01 Work Schedule. Approval of the Improvement work schedule by the City Engineer will be required before construction begins. In the event that Developers fail to complete any element of the Improvements according to the completion schedule, the City, at its option, will upon ten (10) days written notice from the City Engineer within which the Developers will have the opportunity to cure, have the right to draw upon any Security provided pursuant to S5.02 of this Agreement for the costs associated with completion of the work referred in this section. Upon satisfactory completion of the work, the City will have the right but not the obligation to terminate this Agreement. 3.02 Final Plat Aooroval. Provided that the Developer is not in default of this Agreement, the City will approve the final plat in advance of the completion of construction of the streets and utilities within the plat subject to any conditions of final plat approval imposed by the City, SECTION 4. COST RECOVERY. 4.01 Develooer Imorovements. Payment of the costs of the Improvements must be made by the Developer within ninety (90) days of being invoiced by the Developer's contractor, unless amounts are withheld by the Developer because of a Bona Fide dispute with the contractor and notice of this dispute is provided to the City. 3 '-. SECTION 5. SECURITY. . 5.01 Consultant Fees and Charees. The Developers will pay to the City, within thirty (30) days of being invoiced, as reimbursement for consultant fees incurred by the City in behalf of or at the request of the Developers, including the costs of engineering, legal and testing services, oversight and inspection of grading, erosion control, wetland restoration and any other development related improvement as well as reasonable expenses associated with inspection and supervision of construction and reinspection for one (1) year beyond the acceptance of the completed work. 5.02 Security for Cost of Develoner Imnrovements. Developer must, prior to beginning work on any Improvements, provide the City with cash, letter of credit or other surety, with the form of any non-cash surety to be satisfactory to the City Attorney in the sum of 11 OOths --.---..-.--....-- Dollars ($ ) The surety must be a guaranty to the City that the Improvements will be timely completed to the City's satisfaction. The cash, letter of credit or other surety must be maintained continuously by the Developer until the Improvements are completed to the City's satisfaction, The cash, letter of credit or other surety for Improvements may be released upon certification of the City Engineer that items are satisfactorily completed pursuant to this Agreement. Periodically, as payments are made by the Developer for the completion of the Improvements, Developer may request of the City that the surety be reduced for the work which has been fully completed and for which payment has been made, . A Letter of Credit or other surety must permit the City to draw upon it for the full face amount of the cost of curing any default ofthe Developers upon ten (10) days written notice to the Developers of its opportunity to cure, with respect to performance items or the extended period of ninety (90) days written notice with respect to contractor payments as set forth in S6.05 (B) or seventy-two (72) hours written notice with respect to erosion control violations as described in S6.05, SECTION 6. DEVELOPERS' RESPONSIBILITY. 6.01 Easements. The Developers must convey to the Homeowner's Association all permanent easements over property owned or controlled by them as designated in the plans and specifications, and deeds to property deemed necessary by the City for the location, construction, installation and operation of the Improvements, in form and content satisfactory to the City Attorney. These easements must be satisfactory in form and content for reconveyance to the City if required pursuant to S6,09B. 6.02 Street Liehts. The Developer will furnish a street lighting system for the Development according to the design and specifications of the City Engineer. The street lighting system may be owned, constructed and operated by the electric utility company serving the project area and in this event the Developer and the utility company must enter into a contractual agreement on rates and maintenance of the street lighting system. . 4 . 6.03 Mass Gradine~ Prior to the commencement of construction of any Improvements, the Developers at their expense must complete the grading of the entire project area including the building sites, storm water holding ponds, surface drainage ways, private driveways, private streets, and other areas that will be disturbed as part of the construction of any improvements. This grading must be done in accordance with an approved grading plan either prepared by or approved by the City Engineer with a maximum of two (2) foot contours, building pad elevations, drainage provisions, erosion control provisions, and cross sections. No site grading is permitted unless security is provided to the City for this work in the form of a deposit letter or other surety of credit as described in S5.02. 6.04 As Built Plan. Within sixty (60) days after completion of construction of the Improvements, Developers, through their contractor or engineer, must prepare and file with the City a full set of "as built" plans, including a mylar original and two black line prints showing the location of improvements within the plat. Failure to file the "as built" plans as required by this section will be grounds for the City to suspend the issuance of building permits and certificates of occupancy within the plat until this condition is fulfilled. . 6.05 Erosion Control Measures Durine Construction.. Developers agree that they will construct erosion control devices in conformance with the approved Construction Plans for the Developer Improvements. This plan must protect any adjacent ponds and wetlands from erosion, pollution and siltation throughout the construction of the Improvements, Any deficiency or failure of erosion control must be corrected within seventy-two (72) hours of written notice or the City may draw upon the Security provided under S5,02 of this Agreement in the amount ofthe costs incurred in curing the deficiency, 6.06 City Reeulations.. Developers acknowledge that the property is regulated by the City and that a default under City ordinances or conditions of approval of any permit is a default as defined in this agreement, including the following conditions: A. Compliance with any Wetland Mitigation Plan, if required, by the City Engineer, B. A grading and erosion control plan must be prepared or approved by the City Engineer. C. If required by law, a National Pollution Discharge Elimination System general storm water permit for construction activity must be obtained from the MPCA before grading begins. D. Compliance with any applicable mitigation measures required by the AUAR Mitigation Plan or Brown's Creek Watershed District. E. The Developers must comply with all conditions of approval imposed by the City as part of any permit or approval granted by the City during approval of the development. . 5 ,~ F. Compliance with conditions of approval of the Washington County Department of Transportation with regard to County Roads 5 as set forth by Joseph Lux, Transportation Planner, dated July 8, 2002. . G. A signage plan for the private streets, satisfactory to the Community Development Director, that will identify the internal streets within the Development as private streets. H. Payment of any fees or charges normally due at the time of issuance of any building permits. I. Payment of any assessments, hook-up charges or trunk area charges attributable to the property due before filing of the plat. 6.07 Damaee to City or County Facilities. The Developers will be responsible for any damage caused to any City or County facilities or improvements including roads, storm water systems, sewer and water facilities whether done by the Developers, their contractors, agents or employees and for any repair or clean up costs or expenses incurred by the City or County in taking remedial action. 6.08 Landscanine. The Developer agrees to install street landscaping on the right-of-way and landscaping within the Development, according to the Plans. All landscaping must be hardy, non-invasive species appropriate for Minnesota, All landscaping. materials must be . maintained and replaced if they die within the standard warranty period. The Developer must install all street landscaping and maintain it until responsibility therefor is transferred to the Homeowners' Association, which must have on-going responsibility for maintenance and replacement. The Developer is responsible for installing the lot landscaping and maintaining it until transfer of responsibility to the Homeowners' Association. The Homeowners' Association must assume responsibility for maintenance of any common areas after they are turned over to it by the Developer. The Developer must install all landscaping in compliance with the Plans and provide through the restrictive covenants that landscaping not be planted so as to interfere with site drainage. 6.09 Imnrovement Manaeement. A. In order to accommodate the collective needs of Development for Public Services, the City has authorized the Developer to construct, own and maintain the Improvements within the boundaries of the Development. B. The City and the Developer acknowledge that the Improvements !may not function adequately, The Developer authorizes the City to acquire, construct, reconstruct, extend, maintain and repair any and all improvements, if necessary in the opinion of the City. In this event, the Developer, or its successors or assigns, must convey to the City any easements needed for this purpose without payment of compensation of any kind, . 6 . c. In the event the City determines that public necessity requires the City to act pursuant to this Section, this Agreement is a license for the City to act, and it will not be necessary for the City to seek an order from any court for permission to enter upon land within the Development for this purpose. Further, when the City does any such work the City may, in addition to any other remedies, levy special assessments against any lot or parcel within the Development to recover the associated costs, Any costs that may be due the City under this Section or that are spread, as special assessments, will be the obligation of the Homeowner's Association to collect and payout to the City in the same manner as other common expenses otherwise collectable as dues or periodic common area charges. D. For this purpose, the Developer expressly waives any and all procedural and substantive objections to the special assessments, including, but not limited to, hearing requirements and any claim that the assessment exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to Minn. Stat, S 429.08. In recognition of this possibility, the Developer agrees to provide prospective lot purchasers with a Disclosure Statement regarding the Homeowner's Association responsibility and the financial and assessment consequences to lot owners. This Disclaimer Statement must be approved by the City Attorney for use in connection with the sale of lots, parcels or units prior to its use or distribution by the Developer. . SECTION 7. INSURANCE. 7.01 Insurance. Developers and their contractors will provide and maintain or cause to be maintained at all times during the process of constructing the Public Improvements and, from time to time at the request of the City, furnish the City with proof of payment of premiums on: A. Comprehensive general liability insurance (including operations, contingent liability, operations of subcontractors, completed operations and contractual liability insurance) together with an Owner's Contractor's policy with limits against bodily injury and property damage of not less than $1,000,000 for each occurrence (to accomplish the above-required limits, an umbrella excess liability policy may be used), and shall be endorsed to show the City as an additional insured to the extent of its interest. B. Comprehensive general public liability insurance, including personal injury liability for injuries to persons and/or property, including any injuries resulting from the operation of automobiles or other motorized vehicles involved in work on the Public Improvements, in the minimum amount for each occurrence of $1,000,000, and shall be endorsed to show the City as an additional insured to the extent of its interest. . c. Workers' Compensation insurance covering all employees in amounts not less than the minimum required by statute. 7 '. SECTION 8. INDEMNIFICATION. . 8.01 Indemnification. Developers agree to defend and hold the City, and its officials, employees and agents, harmless against any and all claims, demands, lawsuits, judgments, damages, penalties, costs and expenses, including reasonable attorney's fees, arising out of actions or omissions by Developers, their employees and agents, in connection with the Public Improvements. 8.02 Enforcement bv City: Damae:es. The Developers acknowledge the right of the City to enforce the terms of this Agreement against the Developers, by action for specific performance or damages, or both, or by any other legally authorized means. The Developers also acknowledge that their failure to perform any or all of its obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developers, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that the expenses may include, but are not limited to, the reasonable fees oflegal counsel employed with respectto the enforcement of this Agreement. SECTION 9. EVENTS OF DEFAULT. 9.01 Events of Default Defined. The following will be "Events of Default" under this Agreement. and the term "Event of Default" will means, whenever it is used in this Agreement, anyone or more of the following events: A. Failure by Developers to commence and complete construction of the Developer Improvements pursuant to the terms, conditions and limitations of this Agreement. . B. Failure by Developers to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement. C. In each event Developers will be afforded ten (10) days after receipt of written notice to cure the violation and avoid a default. D. Any cure period as set forth in this Agreement will be extended to include that period of time when Developer is making a Bona Fide effort to cure, 9.02 Remedies on Default. Whenever any Event of Default occurs, following any applicable cure periods, the City may take anyone or more of the following actions: A. Suspend work on the project and building permits or certificates of occupancy on private development until it receives evidence, deemed adequate by the City, that the Developers have cured a default. B. Take action, including legal or administrative action, as is necessary for the City to secure performance of any provision of this Agreement or recover any amounts due under this Agreement from Developers or under the Security described in 95.02. . 8 .' . C. Undertake to complete the Developer Improvements itself, through its agents or through independent contractors and before the undertaking, draw upon the Security described in 95.02 for the full amount of the estimated work. SECTION 10. ADMINISTRATIVE PROVISIONS. 10.01 Notices. All Notices, certificates or other communications required to be given to the City and the Developers must be sufficiently given and will be deemed given when delivered, or when deposited in the United States mail in registered form with postage fully prepaid and addressed, as follows: If to the City: Larry D, Hansen, City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 55082 If to Developers: Timothy Nolde 775 Green Twig Way Stillwater, MN 55082 The City and the Developers by notice given to the other, may designate different addresses to which subsequent notices, certificates or other communications will be sent. . SECTION 11. ADDITIONAL PROVISIONS. 11.01 Titles of Sections. Any titles of the several parts of the Agreement are inserted for convenience of reference only and shall be disregarded inconstruingorinterpreting any of its provisions. 11.02 Countervarts. This Agreement is executed in any number of counterparts, each of which will constitute one and the same instrument, 11.03 Modification. If Developers are requested by the Holder of a Mortgage or by a prospective Holder of a prospective Mortgage to amend or supplement this Agreement in any manner whatsoever, the City will, in good faith, consider the request, provided that the request is consistent with the terms and conditions of this Agreement. 11.04 Law Governine:. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 11.05 Severabilitv. In the event any provision ofthis Agreement is held invalid or unenforceable by any court of competent jurisdiction, holding will not invalidate or render unenforceable any other provisions. . 9 SECTION 12. TERMINATION OF AGREEMENT. 12.01 Termination. This Agreement will terminate at the time all of the Developers' obligations have been fulfilled and when the cost of the Public Improvements have been paid in full and any default of the Developers has been cured, or one (1) year after acceptance of the Public Improvements by the City, whichever occurs later. IN WITNESS WHEREOF, the City has caused this Agreement to be executed in its corporate name by its duly authorized officers and sealed with its corporate seal; and the Developers have executed this Agreement at Stillwater, Minnesota, the day and year first above written, CITY OF STILLWATER By: (SEAL) Jay L. Kimble, Its Mayor and Diane F, Ward, Its City Clerk DEVELOPERS: ANCHOBA YPRO, INC. By: Timothy Nolde STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of , 2003, before me, a Notary Public within and for said County, appeared Jay L. Kimble andDiane F. Ward, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the CITY OF STILL WATER, and that this instrument was signed and sealed in behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public 10 .. . . . . . . STATE OF MINNESOTA ) ) ss. ) COUNTY OF WASHINGTON On this day of ,2003, before me, a Notary Public within and for said County, appeared Timothy Nolde, to me personally known, who, being duly sworn, was the duly authorized agent for the Developer, Anchobaypro, Inc., the Developers named in the foregoing instrument and that this instrument was signed as the free act and deed ofthe Developer. Notary Public 11 '. DEVELOPER IMPROVEMENTS AND ESTIMATE OF COSTS . ITEM DESCRIPTION PRICE Site Grading Sanitary Sewer Watermain Storm Sewer Streets GRAND TOTAL $ $ $ $ $ L . . EXHIBIT B ( ... I . . . MEMORANDUM TO: Mayor and City Council FROM: Steve Russell, Community Development Director DATE: February 18, 2003 SUBJECT: Local Government Resolution The City is applying for a Parks and Open Space DNR grant to purchase the 6.94 acre Munkelwitz property at 8270 Neal Avenue North, an extension to Brown's Creek Park and Natural Area. This resolution is required for the submittal package for the Grant Application. The Park and Recreation Commission are in support of applying for the grant. The grant would pay 50% of the land purchase. .It is estimated the park would be improved in a 2.- 3 year period after purchase. (See attached map). .-' ) , Resolution No. 2003- . BE IT RESOLVED that the City of Stillwater act as legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on March 31, 2003 and that Steve Russell is hearby authorized to apply to the Department of Natural Resources for funding of this project on behalf of the City of Stillwater. BE IT FURI'HER RESOLVED that the City of Stillwater has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURl HER RESOLVED that the City of Stillwater has not incurred any costs described on Item 4 and has not entered into any written agreements to purchase property described on Item 3. BE IT FURIHER RESOLVED that the City of Stillwater has not violated any Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURl HER RESOLVED that upon approval of its application by the state, the City of Stillwater may enter into an agreement with the State of Minnesota for the above-referenced project, and that the City of Stillwater certifies that it will comply with all applicable laws and . regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that Steve Russell, Community Develvpment Director, is hear by authorized to execute such agreements as are necessary to implement the project on behalf ofthe applicant. Dated this 18th day of February, 2003. Attest: Diane Ward, City Clerk Jay Kimble, Mayor I CER.lu ~ THAT the above resolution was adopted by the City Council of the City of Stillwater on February 18, 2003. SIGNED: Diane Ward, City Clerk Date: . " . ~J(/0 rJ,1; 1>,(/1 S~U- t;- N-lA1/! . . . \OOOt'~l.<.1lllUQt:l :P81JUdaew rool'li~..~~ ~~llOl'$'lfUDoe.qItUlDJ~ S4'9-<<tll!O~~ '~O~~~:euIOS se!O~U~"Q!woas.. lOU",I;~Ul>~8NI',I;~Msodm ~.JqlMStleQPJ\'OtISOu\He-,'!Il.I.l '~~UO~SIlO!It~lJ." Ael.#S8~IlU81JOU~pua ~.Pl/nS&l.l/I"'~~ ~ee:l U! 81llOS €6S dBi'll ~U!O'^ t/lllt1i MltlI MUll lILtL N8tL H6Z.l Hot!. NttL MOI1I JAOtlI MltlI =N,,,<.,i //'1 . .1 .'..i.... /.F' ; ._- ',""! ..../1.""./ "<",-,..,... I~ jr-1 ' ;-- ~.., I "'---., , j , \ \. _/ / -~;\ dew UO!le:lOl t--. ! .._-~ \ , :~ f ~ o )'/\ ... 1/ . =~~,\ ''>-- /--_.,~......! '.. / ! \K<:>H. \\ /.\S ~. ...~: .,' ~ .;;' ..,~/ ~' ../(/.. \ ..., ~ /;f/Jrt~\ / r;~ . '~i HI / Pu"'c..~/ // /---'-__ '---~ ('\ ~j "JjJ // F<-' % / /// --------. . "'.'---. ~.,j .b.c,~::~ n4.~~",\ ~r-If- ~"(. . . l'"'r ~ ,n i ~ ! ~ ~ Brol-u~ S Ct~-0l : r.4~K t ~ L-t~"f/~ 14 ~'--- ?s~_ " i....-. i I I ! ! ; / '.T......; I; I! // "," '// .<~>/ '" '" -' . {/~\-../ ". ",'" -..... .:"~:r .-- ~- -. I i I .....L_.-.:--L-___. ".-Y' /'1"';'-' I t... i I i i i , i --.--..-...l~~_ - \ .. .__._J.. ! i ---- I \\ , ! i ..,....L ..~ ,. //~' . . . Vlemorandum To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 2/14/2003 Downtown Parking Commission An application has been received from Dawn Hall for the Downtown Parking Commission. Ms. Hall is a downtown business owner (Hall and Hall Agencies). The commission currently has three openings - two representatives from the downtown businesses and one resident position. ACTION REQUIRED: If Council wishes to appoint Ms. Hall to the Downtown Parking Commission, they should pass a resolution appointing her to the commission. ..,~ Return to City of Stillwater, 216 N. 4th St., Stillwater, MN 55082. CO -~: 0 :: :~- A _ . Date: ,-J/k ten ~ CITY OF STILL WATER ( . APPLICATION FOR APPOINTMENT TO ADVISORY BOARDS AND COMMISSIONS Name: ItIu Jr1 J-k./ I / Address: 3D / AJ _ ()t1Jfh,\ s:-f Home Telephone: !.as /,.. 35"1-131 Lj Work Telephone: !.r/S'/- 4sD-3;)/ S 1. How long have you lived in Stillwater? 9'-f4;JYrslMo. ~~ Which. Ward ! IJ1J/tt(j/!J 2. n What Stillwater community activities have you been involved in? .A" .If. '-7i.-i-h." ytt{L/ h1~Mh&--l:>~ ,t:1t)er&~)/'1 uICBJbzdlt!Jn/ tD()/I~ W;J'J U/lVCjYJufJ (!J1UJI-IIlb~LSf fh67b/'1 ~~ .m_--i-ffItJ) a.YlJ1lud hcm..~ 1Jn~ brbtJzp~., IJlf ~er ~t:r~u~~Uo.1~:/!it!~~tf,:1_Yl;~..:;ff~t1f'~f:j:J~~ q Cjfi/Vj<je (Ji)!t1J-eer /fltJ1L teL> .... IltliJ. C €r 1lf>CA - .. //'" ,51. C.~/k ~cE.r l:!.uLb /Tl6>-n. 3. Please describe any previous experience you have which is similar to serving on a volunteer advisory -- board/commission. . r;.~ _ / ( / / /J )) j~fi:!~t . ~tf:l'1;;r~L .Y/!4f~~.r:;f:;f ~u ..... . /J(l/~.' - '. ~fi .(~~I/h() .Pt /. ". .... f!. //11%~H~, "f' -1&1 .~fr;lft~tJ!nl)j;/I~l!tnC~/~~~ w;~ -aD j/6f?/LflvC av(l. ~ 4. Dot;:;:;::Jl~ preferred Board/~ommission that you are ~nt~restesl)n s~2:ing on?/\ . .k-' Yes /." No If yes, fill III name of Board/CommlsslOn: l JrJuJIlfL)/..OI1 n.y,-v'Y; 5. Would you consider ana)ternate appointment? /) Y es K No . J ___ J. I - If yes, which one? /.Ier,cfa~ t /h:!::,y()ccA~)_ ~/tJ..Y7fll;YlL, - pnJVtl/r'l1 /q j~WJ:IetY tLu v tJ{JlVA~ p&-ytV ~ . Please describe any schedule conflicts with the regular meeting schedules for the board/commissions (i.e., routine travel, work schedules and the like). .------ 6. _~ ___ .___._~n .._. _n ,,__ 7. Why do you wish to be on a board/commissi<::m? i. /:/i ,/;rt; JJi~ ~~I!?;;o:J~ ~ {P;fl~ ~ . . 1 ~ t::L, 11 ~. 16 .Iw.-' M~y/1}--J (JVrY1r1'd6S j JYt() t~~ ?!Jilt/Y/{. e j r iI~e. H. fAfV PuR ~l)tU_'" 8: Please desJibe any other relevant information you would like us to kn..o~~.If:t!t.l Y- r;t4D/&rt!:..~.. -- . - . t/lY.~/.W~'Iy ~__ j , - C'/ ~ **** Attach Additional Sheets, ifnecessary**** THIS INFORMATION WILL BE DISTRIBUTED TO COUNCIL AND IS CLASSIFIED AS PUBLIC DA T A <' . J;~ -:w()er ~_~--llild'illl.:'I.JI.II1J,'II'lill~,\ THE BIRTHPLACE OF MINNESOTA ~ DOWNTOWN PARKING COMMISSION MEMBERS Members Business Date Aooointed Term Exnires Jocelyn Tilsen The Valley Bookseller appt'd 8/01 01-Jan-04 217 North Main St. (unexpired term of Gellerman) 430-3385 re-appt'd 6/02 (First Full Term) Kevin LaCasse The Grand Garage appt'd 2/97 01-Jan-05 (Chair) 324 S. Main S1. re-appt'd 1/99,01,03 430-2250 (Third term) Peder Pederson Main Street Antiques appt'd 8/01,03 01-Jan-05 118 N. Main Street (Second Term) 430-3110 . Scott "Cutter" Junker Resident appt'd 1/21/03 01-Jan-05 1004 South 6th St. 503-1544 Larry Dauffenbach Police Chief 216 N. 4th St. Dennis Pasket Parking Officer 216 N. 4th S1. David Magnuson City Attorney 333 N. Main St. Also: Steve Russell, Larry Hansen, K1ayton Eckles and Mayor and City Council . The Downtown Parking Commission is organized per Resolution No. 92-249. The Commission consists of seven members; five downtown business or property owners and two residents from the broader community. Members serve two year terms. The Downtown Parking Commission is established to oversee the development and implementation of the Downtown Parking Plan. This includes planning for long-range parking lot improvements and day-to-day regulation of public parking spaces. Rev. 1/03 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 ~ " . MEMORANDUM February 14, 2003 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Lower St. Croix Management Commission DISCUSSION: Attached is a letter from the Lower St. Croix Management Commission requesting that the City appoint a representative and alternate representative to the new Lower St. Croix Partnership Team, Public Works Director Eckles feels that a representative with municipal background would be advantageous to the team, . ACTION REQUIRED: If Council wishes to participate in this organization, they should direct staff to recruit a representative to be on the Lower St. Croix ManagementTeam, . ~ - . :'...... 1/" \ . .;:;_, \:si \':: '1 \..:. . . "V' .C;'-' ~MAN;g=E~~TCg~~~;SSION " MEMBER AGENCIES Cooperative Alanagement ofllIe Lower St. Croix National Scenic Riverway NA TIONAL PARK SERVICE - U.S. DEPARTMENT OF THE INTERIOR DEPARTMENT OF NATUR4.L RESOURCES - STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES - STATE OF WISCONSIN January 6,2003 Dear Friend of the Lower S1. Croix: On December 3, we sent a letter inviting your organization to appoint a representative to the new Lower St. Croix P31inership Team. With the rush of holiday activities, that letter might have been overlooked and we thought a reminder would be in order. In addition, we've changed the date ofthe Partnership Te3111's first meeting. The Lower St. Croix Partnership Team's first meeting will be Wednesday, February 19,2003, at 7 p.m. in the Community Room on the lower level of the St. Croix County Government Center at 1101 Carmichael Road in Hudson, WI. The previously announced Jan. 22 meeting is cancelled. . The meeting change gives organizations more time to appoint a representative and avoids a conflict with the Wisconsin Natural Resources Board, which is meeting in Madison on Jan. 22. In addition to appointing a voting representative to the Partnership Team, your organization may also wish to appoint an alternate, Infonnation about appointments should be provided to Steve Johnson, Minnesota DNR, at the address and phone number below or bye-mail at steve.] ohnson(a!dnr .state .mn. us. A list of invited organizations, a description of the group's responsibilities and some guidance as to its organizational structure are enclosed. Thank you for your continuing interest in management of the Lower St. Croix National Scenic Riverway. ~erelY, 'jJli 01rc~ . Vv Terry Moe Lower 81. Croix Management Commission National Park Service St. Croix National Scenic Riverway P.O. Box 708 St. Croix Falls, WI 54024 Phone: (715) 483-3284 Fax: (715) 483-3288 Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, MN 55155 Phone: (651) 296-4802 Fax: (651) 296-0445 Wisconsin Department of Natural Resources 3550 Mormon Coulee Road La Crosse, WI 54601 Phone: (608) 785-9004 Fax: (608) 785-9990 . .' ." MEMBER AGENCIES . LOWER ST. CROIX MANAGEMENT COMMISSION NATIONAL PARK SERVICE - U.S. DEPARTMENT OF THE INTERIOR DEP ARTMENT OF NATURAL RES01JRCES - STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES - STATE OF WISCONSIN Cooperative Management of the Lower St. Croix National Scenic Riverway Lower St. Croix Management Commission - Partnership Team Duties & Organization November 2002 The Lower St. Croix Partnership Team is created to advise the Lower St. Croix Management Commission. Its creation is recommended by the Cooperative Management Plan for the Lower St. Croix National Scenic Riverway (January 2002). As recommended by the plan, the Partnership Team has the following duties: . Advise the Lower St. Croix Management Commission on proposed amendments to the water surface use rules for the Lower St. Croix National Scenic Riverway. . Advise the Lower St. Croix Management Commission on proposed amendments to state land use rules for the Lower St. Croix National Scenic Riverway. .. Conduct bimonthly post-decision reviews of local government land use actions for consistency with the intent of state rules and the Cooperative Management Plan. . Appoint one nonvoting member to the Lower St. Croix Management Commission. Pannership Team organization: The Partnership Team is largely free to organize itself At a minimum, the Management Commission recommends the Partnership Team: · Elect a chairman and vice chainnan annually. · Annually appoint one of its members as a nonvoting member of the Lower St. Croix Management Commisison. · Annually appoint one of its members as a nonvoting member of the Lower St. Croix Management Commission Technical Committee. The positions could overlap (in other words, the chairman could also serve as tbe Management Commission member, and as the Tecbnical . Committee member, if the Partnership Team chose to do it that way). Initial staff services to the Pannership Team will be provided by the Minnesota DNR and Wisconsin DNR. Tbis includes arranging for post- decision review of local government land use actions. ANational Park Service .St. Croix National Scenic Riverway P.O. Box 708 St, Croix Falls, WI 54024 Phone: (715) 483-3284 Fax: (715) 483-3288 Minnesota Department of Natural Resources 500 Lafayette Road S1. Paul, MN 55155 Phone: (651) 296-4802 Fax: (651) 296-0445 Wisconsin Department of Natural Resources 3550 Mormon Coulee Road La Crosse, WI 54601 Phone: (608) 785-9004 Fax: (608) 785-9990 .~ " Lower St. Croix Management Commission - Partnership Team . Invited Membership - November 2002 1. . City of Afton 27. Polk County 2, City of Bayport 28. City of Prescott 3, Bay town Township 29. River Alliance of Wisconsin 4. Chisago County 30. S1. Croix Band of Ojibway 5. Citizens for Responsible 31. St. Croix County Zoning and Landowner Rights 32. City of St. Croix Falls 6. T own of Clifton 33. St. Croix River Association 7. Concerned River Valley 34. St. Croix Scenic Coalition Citizens 35. St. Croix Valley Tourism 8, Denmark Township Alliance 9. Town of Farmington 36. St. Croix Watervvay 10. Franconia Township Association 11. City of Hudson 37. Town of S1. Joseph 12. T own of Hudson 38. City of St. Mary's Point 13. City of Lakeland 39, Sierra Club 14, City of Lakeland Shores 40. Town of Somerset 15. City of Lake S1. Croix Beach 41, City of Stillwpter 16. City of Marine on S1. Croix 42. Stillwater Township 17. May Township 43. City of Taylors Falls . 18. Midwest Marina Association 44. Town of Troy 19. Minnesota Land Trust 45. Upper Mississippi Waterway 20. New Scandia Township Association 21, Village of North Hudson 46. Voyagers Region National 22. City of Oak Park Heights Park Association 23. Town of Osceola 47. Washington County 24. Village of Osceola 48. Western Wisconsin Board of 25. Parks and Trails Council of Realtors Minnesota 49. West Lakeland Township 26. Pierce County . UPDATE An update for policy makers and opinion leaders around the , state from the Metro Transitways Development Board February 2003 I ..:;.:p. . More Transit Options Fewer Highway Hassles ........... ... ..................................................................................'-................................................,'........................ .. ................... ............................................................-.. ........... .' ';:'_- ,..--: .. - - '. _. __n un .. '__ _n __ -c_ '._' .. ,._n._. .-'n _ _-_ _ - . .' . . .... Whatisil\1ii'lnesotaR.ides1..... Created by the Metro Transitways Development Board, Minnesota Rides is both a vision for the metro area's transportation future and a financing plan for how we can pay for it. The Board shared this vision and plan with legislators-elect and others in a December mailing. It has also triggered some news coverage in newspapers and on radio. The Minnesota Rides vision Minnesota Rides is a vision for how best to improve transit and transportation in the metro area - for the benefit of the whole state. The vision has three key ingredients: roadway improvements, better bus service and new transitways. Roads alone won't be the solution. We can make transit more attractive by improving bus service and adding transitways - commuter rail, LRT and busways - in high-demand corridors. The Minnesota Rides financing plan The growing transportation challenges facing the region won't be solved without additional funds. That's why we have created a four-point Minnesota Rides financing plan for the Legislature to consider: I. Authorization to conduct a referendum on a one-half percent sales tax in a multi-county metro service area (to sunset in 10 years). If approved by voters, the revenues would be invested in transportation capital projects - for both transit and roads. 2. Issuance of bonds to accelerate the construction schedule on high priority highway projects and to take advantage of low interest rates. 3. Adoption of a 6-cent gas tax increase to fund highway construction statewide. 4. Adoption of a new schedule for license tab fees that would pay for a shift of motor vehicle excise tax revenues to help fund new transit operations. The statewide benefits The whole state benefits from Minnesota Rides. Improving transit and roads in the metro area will offer more drivers more options - alleviating congestion that slows the movement of goods to and from Greater Minnesota. In addition, the Minnesota Rides financing plan includes new resources for road projects across the state, through the issuance of bonds and a change in the gas tax. On the financing side, transitways can rely heavily on federal funds that are reserved for non-highway uses. If we don't ask the federal government to spend this money here it will be spent elsewhere-:putting our tax dollars to work in other states. Minnesotans Continue to Show Support for Transit Several public opinion surveys have shown consistent support for transit. => St. Cloud State University conducted a survey in October 2002 on policy issues, including transportation. The survey found that a majority of Minnesotans, 54 percent, would like to see the state increase spending for commuter and light rail. => Also in October 2002, the Northstar Corridor Development Authority released poll results showing 77 percent of corridor residents believe Northstar commuter rail is a good idea and 82 percent of respondents said they would be likely to use commuter rail. => The Minnesota House of Representatives conducted a survey at the 2002 State Fair and released the results in September. Sixty-four percent of State Fair visitors said the state should invest in commuter rail systems. In addition, a majority of respondents showed support for increasing the state's gas tax to fund transportation and transit projects. => The Minnesota Department of Transportation released a survey in April 2001 finding that 57 percent of respondents thought transportation alternatives, such as light rail or commuter rail, should be a long-term priority. . ~\'1etro Deveit)p~nsn! Board AJoint Powers Board of Metropolitan counties M~l Who Are We? Representing the seven metro'area counties' regional railroad authorities, this joint powers board has been.. working on transitway. develqpment.. since 1992. We have changed our name to the Metro Transitways Development Board to more accurately reflect what we do - supporting the development of commuter. rail, LRT and busway options for people to ride wherever they need to go. Seven county commissioners who also serve on . their respective counties' regional railroad authorities make up outboard. Metropolitan counties work to address congestion through transportation planning, highway maintenance and capital investments . in roads and transit. While the. combined costs to counties.> are considerable, our contributions to.the region's transportation sY$tem.. are often overlooked. . Which Transitways Where '<,<; ~ Here are eight transitways that the Metro Transitways Development Board supports, with development occurring over the next two decades: Transit Mode ......... Transitways Commuter Rail 1. NORTHST AR Downtown Minneapolis to St. Cloud and Rice Busways 2. CEDAR AVE. Mall of America to Eagan and Lakeville 3. NORTHWEST Downtown Minneapolis to Brooklyn Park, Maple Grove and Rogers LRT Downtown Minneapolis to the Minneapolis-St. Paul International Airport and the Mall of America 4. HIAWATHA Undetermined 5. CENTRAL Downtown Minneapolis to downtown St. Paul 6. RED ROCK Downtown Minneapolis to St. Paul and Hastings 7. SOUTHWEST Downtown Minneapolis to Minnetonka and Eden Prairie 8, RUSH LINE Downtown St. Paul to Hinckley Point to Consider: Local Subsidies and Transit . One of the big benefits of transit is that tiders help pay to operate transit systems. Through what they put in the fare box, riders create a local subsidy for the service they're using. (That's different from how roads work in Minnesota, given that the state doesn't have tollroads. And the state's gas tax is pooled and distributed statewide, meaning that drivers do not directly contribute to the costs of the specific portions of the road system they are using.) On the construction side, significant transit investments also benefit from local support n through contributions from local counties. For example, Anoka, Hennepin, Sherburne and Benton counties have pledged to contribute 10 percent of the cost of building the Northstar commuter rail line. Briefs Hiawatha Moves Ahead With construction already about two,thirds complete, officials in Gov. Tim Pawlenty's administration have said that the Hiawatha light rail transit project will keep moving ahead. "That line will open. We will find the money to do that because it is there," said Lt. Gov. Carol Molnau, who has also been appointed Commissioner at the Department of Transportation, during a Jan. 2 interview on MPR. Hiawatha planners said the line will be in full operation, from downtown Minneapolis to the Mall of America, by the end of 2004. Some initial service will start in the spring of 2004. Meanwhile, the first train car for the line will be delivered in February or March of this year. Bus Rapid Transit Touted by the Feds The Federal Transit Authority is promoting bus rapid transit as a "mode of transportation that combines the quality of ra. transit and the flexibility of buses." Bus rapid transit is relatively quick to implement, has exclusive lanes and the right,of, way at traffic signals, and is quieter and smoother than a traditional bus line. Bus rapid transit systems are being planned and actively supported by the MTDB from downtown Minneapolis through the northwest suburbs to Rogers and along Cedar Avenue from Bloomington to Lakeville. .'<. ~,.-t . February 13, 2003 . .. STILLWATER TOWN BOARD MEt: lING Town Hall 7:00P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors David Johnson, Jim Doriott, Duane Laabs and Jim Hiniker. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Planner Dick Thompson and Mike Raleigh. 1. AGENDA - M/S/P Laabs/Hiniker moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - MjSjP JohnsonjDoriott moved to approve the 1/23/03 Stillwater town board meeting minutes as written. (5 ayes) 3. TREASURER- 1. Report given. 2. Claims and checks numbered #16141 thru #16179 were reviewed and approved for payment. 3. MjS/P Johnson/Hiniker moved to recommend $544,000.00 for the 2004 levy. (5 ayes) 4. 2002 Board Of Audit - M/S/P Johnson/Laabs Since claims, checks, and balances have been reviewed and accepted regularly at scheduled town board meetings thorough-out the year, the board of audit duties as found in MN. Statute 366.20 have been satisfied for 2002. (5 ayes) 5. MjS/P Hiniker/Johnson moved to approve the liability insurance coverage waiver for 2003. (5 ayes) 6. The Richtman recycling claim was reviewed. Her 2002 program is finished. The chair will discuss the 2003 heavy metal day with Ms. Richtman and her proposed recycling program for 2003. 7. Rex Perry variance fee will be discussed at the next meeting regarding further information from the engineer. 4. ATTORNEY- 1. Linde Lot Line Adiustment - M/SjP LaabsjDoriott moved to approve a lot line adjustment for Mr. Arnold Linde of 10861 Myeron Road North based on the attorney's review. (5 ayes) 2. The attached letter will be sent to legislators requesting relief for townships from yearly audits. Supervisor Hiniker will circulate copies at the upcoming township legislature meeting. PLANNER - 1. Dick Johnson was invited to the township dinner on February 24 in order to meet the planning commissioners before planning meetings begin. .';,.,; """~ Stillwater Town Board Meeting - 2/13/03 Page' Two 2. Certificates of compliance, a screening policy, and future zoning ordinance . changes were suggested as items for the planning commissioners to work on. 6. RALEIGH GRAVEL PIT PERMIT - M/S/P Johnson/Laabs moved that the county copy the township re: the yearly status of the Raleigh gravel pit. (5 ayes) A $100.00 fee was received, proof of insurance and bonding will be renewed soon, and a letter is expected from the county. (At the end of 2003, the 5 year gravel pit permit with the county will need to be renewed.) 7. RALEIGH ROAD MAINTENANCE CONTRACT - The contract period will be up in October. In September Mr. Raleigh will come to the board re: renewal of the contract. 8. LOWER ST. CROIX MANAGEMENT ORGANIZATION - Eileen Sexton was present to talk about representation to help monitor the river. She and Duane Laabs will take part if other representatives are not available. Planning commission members will be asked if anyone is interested. 9. PLANNING COMMISSION CANDIDATES - Six applications were received for two. vacancies. On February 18, from 6:00 p.m. to 7:30 p.m. the applicants will meet individually with the board members. 10. LIAISON ASSIGNMENTS - 1. Plannina Commission - Jim Doriott, Sheila-Marie Untiedt 2. Park Committee - Jim Hiniker 3. Joint Planning - David Johnson and Duane Laabs, alternate Sheila-Marie Untiedt 4. Marine WAMO - David Johnson 11. LIBERTY-HERITAGE MEt: lING - Jim Doriott updated those present re: the commercial development to be established at Highways 12 and 15. 12. ANNUAL MEt: lING NOTICE - To be included will be requests for bids to do lawn work for the township parks and a reservation manager for the picnic shelter. 13. ADJOURNMENT - Meeting adjourned at 10:00 p.m. Clerk Chairperson . Approved . Minnesota Department of Natural Resources ')()() Lafayellc Road SL Paul. Minnesota ')')!'))--4() January 24, 2003 The Honorable Jay L. Kimble, Mayor City of Stillwater City Hall 216 North Fourth Street Stillwater, MN 55082-4087 Dear Mayor Kimble: FINAL STATE APPROVAL OF FLOODPLAIN ORDINANCE AMENDMENT . I received a certified copy of the floodplain management ordinance amendment that the City of Stillwater adopted on December 3, 2002. This ordinance amendment is titled "An Ordinance Amending The Stillwater City Code By Amending Chapter 31-1 (The Zoning Ordinance), Subdivision 22, Floodplain Overlay District." On behalf of the Commissioner of Natural Resources,! am pleased to inform you that the above-cited floodplain management ordinance amendment is in compliance with "Statewide Standards and Criteria for Management of Floodplain Areas of Minnesota," Minnesota Regulations, Parts 6120.5000 to 6120.6200. Therefore, in accordance with Minnesota Statutes, Section 103F, I hereby give final state approval of the above-cited ordinance amendment. To the best of my knowledge, this ordinance amendment is also compliant with the floodplain management standards of the National Flood Insurance Program found in 44 CFR, Section 60.3( d). I will forward one certified copy of the ordinance amendment to the Federal Emergency Management Agency's (FEMA) Regional Office in Chicago, IL. FEMA administers the National Flood Insurance Program in Minnesota and nationally. . Please be advised that any future amendment of this ordinance or change in the designation of flood prone areas requires prior approval of the Commissioner. Also note that you are required to send copies of hearing notices and final decisions pertaining to variances, conditional uses and ordinance amendments to this agency. Please send these notices directly to DNR Waters' Area Hydrologist Molly Shodeen at DNR Waters, 1200 Warner Road, St. Paul, MN 55106. Please rely on Ms. Shodeen for day-to-day assistance in administering your community's floodplain management ordinance. DNR Information: 651-296-6157 · 1-888-646-6367 · TTY: 651-296-5484 · 1-800-657-3929 An Equal Opportunity Employer Who Values Diversity '\ Printed on Recycled Paper Containing a '.., Minimum of 10% Post-Gonsumer Waste January 24, 2003 The Honorable Jay L. Kimble, Mayor Page 2 . Your community's cooperation and initiative in providing for the reduction in flood damage through the administration of this ordinance is greatly appreciated, Please contact Ms. Shodeen at (651) 772-7910 should you need our assistance in the future. Sincerely, DNR WATERS 9~~~.k. ~ WY\f\ Supervisor, Floodplain Management Program & NFIP State Coordinator c: Sujata Banerjee, FEMA Steve Russell Dale Homuth Molly Shodeen . . . . . i~?1t~~ Minnesota Pollution Control Agency =?'=~>~==~.;!O::"='==.~=-~~~~C:":':':::'.''''-,",--;;;:~I=''''::.=:.=_~_=;=::O'~_:-.:::-'~'::'.=~:'~!:o:!:'.~T-;',.~_>~"';C'-::-:":;-;::.".".:'''~::::-L!~.=-=;...~__~._~~ ~~~ February 6, 2003 Mr. Scott Olson Stillwater Yacht Club 422 East Mulberry Street Stillwater, Minnesota 55043 RE: Petroleum Tank Release Site File Closure Site: Stillwater Yacht Club, 422 East Mulberry Street, Stillwater Site ID#: LEAK00012653 Dear Mr. Olson: We are pleased to let you know that the Minnesota Pollution Control Agency (MPCA) staff has determined that your investigation andlor cleanup has adequately addressed the petroleum tank release at the site listed above. Based on the information provided, the MPCA staff has closed the release site file. Closure of the file means that the MPCA staff does not require any additional investigation and/or cleanup work at this time or in the foreseeable future. Please be aware that file closure does not necessarily mean that all petroleum contamination has been removed from this site. However, the MPCA staff has concluded that any remaining contamination, if present, does not appear to pose a threat to public health or the environment under current conditions. The MPCA reserves the right to reopen this file and to require additional investigation and/or cleanup work if new information, changing regulatory requirements or changed land use make additional work necessary. If you or other parties discover additional contamination (either petroleum or nonpetroleum) that was not previously reported to the MPCA, Minnesota law requires that the MPCA be immediately notified. You should understand that this letter does not release any party from liability for the petroleum contamination under Minn. Stat. ch. 1 1 5C (2000) or any other applicable state or federal law. In addition, this letter does not release any party from liability for nonpetroleum contamination, if present, under Minn. Stat. ch. 1 l5B (2000), the Minnesota Superfund Law. Please note that as a result of performing the requested work you may be eligible to apply to the Petroleum Tank Release Compensation Fund (Petrofund) for partial reimbursement of the costs you have incurred in investigating and cleaning up this petroleum tank release. The Petrofund is administered by the Petroleum Tank Release Compensation Board (Petro Board) and the Minnesota Department of Commerce. To learn more about who is eligible for reimbursement, the type of work that is eligible for reimbursement, and the amount of reimbursement available, please contact Petrofund staff at 65 I -297 - 1 I 19 or 1-800-638-04 18. 520 Lafayette Rd. N.; S1. Paul, MN 55155-4194; (651) 296-6300 (Voice); (651) 282-5332 (TTY) S1. Paul . Brainerd · Detroit Lakes · Duluth · Mankato · Marshall . Rochester . Willmar; www.pca.state.mn.us Equal Opportunity Employer' Printed on recycled paper containing at least 20% fibers from paper recycled by consumers. Mr. Scott Olson Page 2 February 6, 2003 . If future development of this property or the surrounding area is planned, it should be assumed that petroleum contamination may still be present. If petroleum contamination is encountered during future development work, the MPCA staff should be notified immediately. For specific information regarding petroleum contamination that may remain at this leak site, please call the Leaking Underground Storage Tank File Request Program at 651/297-8499. The MPCA fact sheet Request to Bill for Services Performed must be completed prior to arranging a time for file review. Thank you for your response to this petroleum tank release and for your cooperation with the MPCA to protect public health and the environment. If you have any questions regarding this letter, please call me at (651)297-8318, Sincerely, WI ~V( ~ es McCann ~ect Manager etroleum Remediation Unit Petroleum and Landfill Remediation Section Majors and Remediation Division /"-' JMC:tf /. cc: Diane Ward, City Clerk, Stillwater" Kim Kallestad, Fire Chief, Stillwater Eric Magee, Washington County Solid waste officer David Jenkin, AIIPhase Companies, Inc. Minnesota Department of Commerce Petrofund Staff \ . . ~ Metropolitan Council ...... Building communities that work ~ . February 7, 2003 TO: Mayors, Planning Commission Chairs, Planning Directors, County and Township Officials and Stakeholders . SUBJECT: Blueprint 2030 Blueprint 2030 was adopted by the Metropolitan Council on Dec. 18, 2002. Governor Pawlenty has indicated that the Blueprint contains many thoughtful policy initiatives that will help enhance the region. However, we want to make sure that the Blueprint is consistent with philosophy and priorities of the new administration. Consequently, the Council wants to pause at this point so that newly appointed members can become familiar with the Blueprint document and its implications. Ifthe new Council identifies substantive issues of concern, we will hold a series of public meetings around the metropolitan area to receive feedback on these issues and suggested directions for change, I hope to have this process completed by early May 2003. The Blueprint 2030 document, as adopted, is now available on the Council's website: www.metrocouncil.org/planning/blueprint2030/documents.htm. If you would like a paper copy of Blueprint 2030, please contact the Council's Data Center by phone (651.602.1140), email (data.center@metc.state.mn.us) or letter (230 E. Fifth St., St. Paul MN 55101). In the meantime, you may be wondering about the implications of the adopted Blueprint 2030 for local governments. · First of all, local governmental units are not required to immediately update their comprehensive plans (see copy of Council Resolution 2002-10, enclosed). Blueprint 2030 includes information for local governments to use as they update comprehensive plans that are due to the Council by 2008. · If you submit a comprehensive plan amendment thatis not intended to be part of the 2008 planning cycle, the Council will review that amendment for completeness and conformance based on metropolitan policy plans in effect as of the date of Resolution 2002-10 (March 2002). The Council will use Blueprint 2030 and any subsequently revised policy plans to provide advisory comments only. · While Blueprint 2030 illustrates the scope of potential investments, it does not commit any current or future resources to its implementation. · The Council will continue to provide technical support to help local governments incorporate regional policies in their planning efforts, . If you have questions about Blueprint 2030, please call: - Caren Dewar, Deputy Regional Administrator (651.602.1306); - Ann Beckman, Director, Planning & Growth Management (651.602.1669); or - John Kari, Manager, Livable Communities (651.602-1548). www,metrocouncil.org 230 East Fifth Street . P<l.qP ~1\TTf? Line 602-1888 St.Paul.Minnesota5510l-1626' (651)602-1000' Fax602-1550. TIY291-0904 An Equal Opportunity Employer If you would like a face-to-face discussion with Council staff about the Blueprint, please contact your Council sector representative. We look forward to working with you in the future. Sincerely, fllo Jft.dl Peter Bell Chair Enclosure: Resolution 2002-10 cc: Metropolitan Council Members Page 2 of2 . . . . . . METROPOLITAN COUNCIL Mears Park Centre, 230 East Fifth Street, Saint Paul, Minnesota 55101-1634 Phone (651) 602-1000 TDD (651) 291-0904 FAX (651) 602-1550 Metro Info (651) 602-1888 RESOLUTION No. 2002-10 STATING THE METROPOLITAN COUNCIL'S COMMITMENTS REGARDING THE ADOPTION AND IMPLEMENTATION OF ITS BLUEPRINT 2030 WHEREAS, the Metropolitan Council is required by statute to prepare and adopt a comprehensive development guide for the seven-county metropolitan area that prescribes guides for the orderly and economical development, public and private, of the metropolitan area; and WHEREAS, the population of the seven-county metropolitan area is projected to increase by nearly one million people by the year 2030 and the region can expect more than 460,000 new households and approximately 550,000 new jobs during that same time period; and WHEREAS, during the twenty-five years since the Metropolitan Land Planning Act was enacted, the Metropolitan Council has periodically updated and revised components of its comprehensive development guide to address changing economic and demographic characteristics of the metropolitan area and help local governmental units plan for and address matters of local and regional significance as development and changes occur at the local level; and WHEREAS, the Metropolitan Council's Blueprint 2030 is intended to provide a framework for guiding the Metropolitan Council's own actions as a regional government as well as proyide a framework for planning work at the local level that may be necessary to address the projected characteristics and needs of this metropolitan area during the foreseeable future; and WHEREAS, through its Blueprint 2030 work and other activities the Metropolitan Council will work in partnership with local governmental units and other stakeholders as it plans for re'gional services to accommodate the needs that will result from the growth and development of the metropolitan area that are projected to occur during the next several years. NOW THEREFORE, BE IT RESOLVED: 1, Commitments. For the purposes of informing the local governmental units and other partners with which the Metropolitan Council will cooperatively work as it plans for and provides regional services and performs regional planning functions, the Metropolitan Council deems it appropriate to identify its commitments regarding the adoption 'and implementation of its Blueprint 2030. Accordingly, this governing body states that: the Blueprint 2030 will: (a) Inform deliberations related to the planning for the growth and development seven-county metropolitan area; Page 1 of 3 Pages the (b) Serve as the basis for investment decisions the Metropolitan Council might make regarding capital facilities and local support; . (c) Provide a context for the review of voluntary comprehensive plans and plan updates undertaken by local governmental units; and (d) Set forth information for local governmental units to use as they contemplate reviewing and updating their local comprehensive plans for the 2008 cycle of plans. 2. User-Friendly Guide. The Metropolitan Council intends to adopt the Blueprint 2030 consistent with the open, partnering process used to conceive the Blueprint. The Blueprint 2030 process will invite and incorporate input regarding regional policies and areas of interest to local governments for voluntary comprehensive plan amendments and updates. Providing new and updated information and guidance in the Blueprint format will articulate the Metropolitan Council's policy perspective and will serve as a user-friendly guide for the region's local planning partners. 3. Local Comprehensive Plans. Adoption of the Blueprint 2030 and related systems plans will not trigger a requirement for local governmental units to revise and update their local comprehensive plans. For any local comprehensive plan amendments submitted to the Metropolitan Council, the Metropolitan Council will review those local comprehensive plan amendments for conformance with metropolitan system plans in effect as of March 27, 2002, as required by Minnesota Statutes section 473.175. In addition, the Metropolitan Council will review applications for amendments to local comprehensive plans, or amendments . thereto, and provide advisory comments using any amended or revised non-system policy plans or updated metropolitan system plans that have been adopted when the local comprehensive plans are submitted, including Blueprint 2030. Requirements as to the completeness of an application for review will be based upon the metropolitan system plans and policies in effect as of March 27,2002. 4, Regional Systems. Any updates, modifications or revisions to metropolitan system plans (highways, transportation and airports, regional wastewater treatment, and regional parks) that might be made in conjunction with the adoption of the Blueprint 2030 will be used by the Metropolitan Council to provide guidance to local governmental units as local governmental units review, amend, and update their local comprehensive plans to address their own local changing needs. Should the Metropolitan Council deem it necessary to issue any formal system statements, the Metropolitan Council will do so within a timeframe and in a manner that is compatible with the decennial review process, including Minnesota Statutes section 473.864, subd. 2, that requires metropolitan-area local governmental units to review and amend their local comprehensive plans at least once every ten years. 5. Technical Assistance and Support. The Metropolitan Council will complement the introduction of its Blueprint 2030 by providing technical support to local governmental units to help facilitate the inclusion of Blueprint 2030 planning principles in local and subregional planning activities undertaken in the metropolitan area. 6. Grants and Funding. The Metropolitan Council in evaluating local government requests for . grants and funding may assign a priority to applications from local governments that have Page 2 of 3 Pages . . . adopted principles and policies incorporated in the Blueprint 2030 or include such principles and policies as funding or grant criteria. The Metropolitan Council will not require adoption of Blueprint 2030 policies as a condition for grant or funding eligibility through 2008. 7. Incorporation. This Resolution will be incorporated into the Blueprint 2030. 2z; 1A~;1M~C~002 T~ Mondale, Chair BLUEPRINT2030RES ( . O~.Y~ <.-/'Sandra Lindstrom, ~~~ecretary Page 3 of 3 Pages Transportation Advisory Board of the Metropolitan Council of the Twin Cities . This notice is sent to all county, city and township governments; all transit service providers; city and county park boards; school boards, colleges and universities, selected state agencies; transportation consulting firms; past applicants and interested regional transportation advocates, Every two years, the Twin Cities Metropolitan Area undertakes the regional solicitation process to select transportation projects to receive funding under three federal programs: Surface Transportation Program (STP) Urban Guarantee, Congestion Mitigation Air Quality Program and STP Transportation Enhancements. The solicitation process uses a set of qualifying criteria to determine if a proposed project or program is eligible to receive funds, based on federal guidance and regionally adopted policies. Prioritizing criteria are used to evaluate the anticipated benefits of the proposed projects and develop a ranked list from which projects are selected to receive funding. This information is contained in a document called the draft 2003 Regional TEA-21 Solicitation Package. The Metropolitan Council and the Transportation Advisory Board (TAB) will conduct another regional solicitation in the Spring of 2003. The materials contained in this solicitation package have been developed in such a manner as to promote and select projects and programs consistent with regional plans and to solve problems in accordance with these various implementation plans, New projects and programs would have to be responsive to the adopted goals and objectives of the region, Therefore, the criteria reward those proposed projects that successfully integrate the regional vision into a local solution, ... Projects that are recommended for funding through this solicitation process will be programmed in the Transportation Improvement Program for funding authorization in years 2007 and 2008, The Transportation Advisory Board will host a public meeting on Wednesday, February 19,2003 at 3:30 PM in the Metropolitan Council Chambers to review the draft 2003 Regional TEA-21 Solicitation Package and to receive comments, The agenda will be: · Introduction of the draft 2003 TEA-21 Solicitation Package. · Receive Public Comments. The draft 2003 Regional TEA-21 Solicitation Package can be printed from the Metropolitan Council's website at \\ \\\\.ll1etrocOllllcil.on.! scr\ Ices IrallsDortatioll.htlll and click on the link to the TEA-21 regional solicitation in the green box. Copies of the solicitation package can also be obtained from the Metropolitan Council Data Center by calling (651) 602-1140, Written comments can be submitted until 5:00 PM on February 26,2003. Please address your comments to Kevin Roggenbuck, TAB Coordinator, Mears Park Centre, 230 E, Fifth Street, St. Paul, MN 55101. Comments can also be sent via e-mail tokt.\iILrO~~t.llbllCk{({lllt.lc.statl:..IllIUIS. The TAB will consider all comments on the draft 2003 Regional TEA-21 Solicitation Package received prior to the February 26th deadline and may revise the solicitation process and criteria accordingly. The draft 2003 Regional TEA-21 Solicitation Package is tentatively scheduled to be adopted in June 2003 and the solicitation officially started shortly thereafter. Mears Park Centre 230 East Fifth Street St. Paul, Minnesota (651) 602-1728 Fax (651) 602-1739 . . . . Stillwater Public Library 223 N. Fourth St., Stillwater MN 55082~4806 (651) 439-1675 FAX (651) 439-0014 Board of Trustees Meeting Agenda Tuesday, February 1 l, 2003, 7 P.M. Due to the special ejection, no business may be transacted before the pons close at 8 P.M. 1. Call to Order 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes * B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report + H. 'Policy Review - Board of Trustees Ethics Policy+ A+ 1 A 5. MLA Legislative Day Schedule 1* 6. Director's Personnel Evaluation 7. State of Minnesota Budget Shortfall D 8. New Council Member Orientation Report 9. Workshop Session with the City Council - March 4, 4:30 P.M. 10. Tour of SPPL Central Library- Saturday, February 22 D 11. Fundraising Campaign A. Naming opportunities I B. Report of Other Progress to Date I 12. Building Expansion A. Building Program Progress I B. Results of the Architect Selection Committee's Shortlisting Meeting 1+ 13. Committee Reports 14. Other 15. Adjournment If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday, February 10,2003. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed Agenda Item 4. A. STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER, MN 55082-4806 651439-1675 FAX 651 439-0012 . Board of Trustees Meeting Minutes Tuesday, January 14,2003 Present: Bill Fredell, Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers, Jessica Pack, Brian Simonet, Andrea Tipple Absent: M.L. Rice Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Can to Order The meeting was called to order by President Hickey. 2. Adoption of the Agenda The agenda was adopted with a change made by Huelsmann to lOA. Naming Opportunites to Action and Information. Motiol] by Fredell and second by Hodsdon. 3. Communications and Public Commentary Reviewed by Bertalmio. 4. Consent Calendar The Consent Calendar was adopted including payment of bills totaling $54,532.18 : $4,594.61 from 2003 budget and $49,937.57 from 2002 funds. Motion by Hodsdon and second by Myers. . 5. MLA Legislative Day - Will take place on February 19,2003 and Bertalmio, Hickey, and Myers will attend. 6. Director's Personnel Evaluation - The Executive Committee will meet in the next two weeks to begin the process. 7. State of Minnesota Budget Shortfall - Bertalmio gave update. Hickey proposed a subcommittee to explore strategies to budget cuts. The subcommittee will include Huelsmann, Hickey, and Fredell. 8. Workshop Session with City Council Will take place on Tuesday, March 4 at 4:30 p.m. Bertalmio, Hickey and Fredell and other interested Board members will attend. 9. Tour of St. Paul Public Library Tentatively scheduled for Saturday Feb. 22, 2003. 10. Fundraising Campaign A. Naming opportunities - The Task Force met on January 14,2003 and developed proposed gift categories. The Board directed Huelsmann, Capital Campaign Fundraiser Chair to design a motion to be brought to a vote nex t month. B. The Completed Case Statement was present to the Board. . C. Gift of Securities - A resolution was adopted regarding gifts of securities and non- cash items. Motion was made by Fredell with a second by Myers. . . . . Minutes 1/14/03 page 2 11. Building Expansion A. Building Program Progress - Bertalmio gave update. B. RFQ - Six responses have been received. The meeting to shortlist will be on February 5 at 7:00 p.m. 12. Resolution of thanks to Taco Bealka and Terry ZoHer. A motion to draft a letter of thanks was made by Fredell and seconded by Myers. 13. Committee List and Reports 14. Other - There will be an orientation session ofSPL for new City Council members next week. 15. Adjournment - The meeting was adjourned by President Hickey at 8:35 p.m. ~j;... .w,J.er \:,Q. --- ~ ~,:a...ll!1 ::;:..------- ----11"111"1 ,b"'I~I;""',II.'",'"ll...\ T H ;:I"~ ~'~""~ '~ E 0 F M INN E SOT A ~ . February 13, 2003 Ms. Diane Ward 9817 Heath Ave. South Cottage Grove, MN 55016 Dear Diane: I want to commend you on the exceptional job you have done in the past six months. During this time, you have successfully coordinated five elections: 1) Regular Primary on September 10, 2002; 2) Regular General held November 5, 2002; 3) Special City Election on January 28, 2003; 4) Special State Primary on January 28, 2003; and 5) Special State General on February 11, 2003, as well as staying on top of your day-to-day responsibilities. The situations that arose during the elections could have posed a difficulty, had it not been for your professionalism. . During the General Election on November 5, 2002, the State issued a supplemental ballot to replace the U.S. Senate race on the standard ballot, due to the tragic accident that took Senator Wellstone's life. These supplemental ballots had to be manually counted and verified by the Election Judges. The task was even more daunting with the high voter turnout (75% City-wide). Washington County staff lauded you for the precision with which the City of Stillwater's election process was carried out. As you prepared for the City's Special Election, notification came on January 18, 2003 that the State would hold the Special Primary Election for the District 528 Representative seat on the same day as the City's Special Election, January 28, 2003. With only nine calendar days to prepare, you were able to successfully run two separate elections on the same date. Throughout all the elections, several residents, election judges, and County staff have praised your thoroughness on election preparations and execution. Thank you, Diane, for all your hard work and dedication to the City of Stillwater. You were faced with some difficult challenges and exceeded them extraordinarily! Si/71' ,'7.' i~ . /, &;;:fl!/IL/P Chantell Knauss Director of Administration . Cc: Mayor and City Council Personnel File CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 . January 23, 2003 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Hiniker, David Johnson, Jim Doriott and Duane Laabs. Also, Treasurer Gloria Sell, Attorney Tom Scott, Planner Di.ck Thompson, Engineer Paul Pearson, Building Inspector Chris Kearney and Police Chief Steve Nelson. 1. AGENDA - M/S/P Hiniker/Johnson moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - MjS/P Hiniker/Doriott moved to approve the 1/9/03 Stillwater town board meeting minutes as written. (5 ayes) 3. TREASURER- 1. Claims and checks #16125 thru #16140 were approved for payment. 2. M/S/P Laabs/Johnson moved to participate in the League of Minnesota . Cities Insurance Trust for workers compensation. Elected officials will be covered. (5 ayes) 3. Building Inspector Chris Kearney was present to discuss his new book- keeping system that will facilitate record keeping. 4. At the first meeting in February the treasurer will present an approximate idea of a budget and levy for 2004 for use at the annual meeting and for the notice of the meeting. 4. ATTORNEY- 1. The attorney will talk to the clerk about getting audit relief for small governments. .Information will be sent to state legislators in hopes that they will work with the township association to make some changes. Next agenda. 2. Perry Variance - M/S/P Laabs/Doriott moved to approve the findings of fact for the Perry variance based on the following stipulations: 1. Two existing buildings located within the bluff-line set back be removed. 2. The garage must be constructed in accordance with plans as submitted by the applicant dated 10/11/2002. (5 ayes) . 3. Palmer Lot Line Adiustment - M/S/P Johnson/Doriott moved to sign the deed for Mr. Palmer's lot line adjustment. (4 ayes, Laabs abstain) Stillwater Town Board Meeting -1/23/03 Page Two 5. PLANNER- 1. A letter was sent to the Ludacks that a screening of cedar trees must be in place this spring. The planner will check that it is done. 2. The planner presented a screening policy for supervisors to study. Discussion next meeting. 3. Scott Sherrick would like to place a 2,000 square foot building on his property in front of his house this spring. 4. Certificates of compliance and fees for accessory buildings will be considered at a future meeting. 5. It was decided that the supervisors and planning commissioners will meet with planner Dick Thompson to brainstorm about a township planning policy. Dick will lead this meeting. March 6, 2003. . 6. ENGINEER- 1. Gave an update about the plan being developed for speed control on Stonebridge Trail. Stop signs, etc., not to be installed until frost is out of the ground. 2. Hart Pillars - M/S/P Laabs/Doriott moved to wait until spring for removal of the pillars, no later than May 15, 2003. (5 ayes) 3. Danaerous Road Riaht-Of-Wav Obstacles - The town board directed the . engineer to direct the maintenance people to note dangerous obstacles in road right-of-ways. The engineer will complete a comprehensive review of any dangerous obstacles found and resolve the situation. 4. Owest Permit - Teleohone Line - M/S/P Johnson/Hiniker moved to approve the Qwest Permit for telephone line installation at the Raduenz property. (100th Street North off Mendel) (5 ayes) 7. CHIEF OF POLICE REPORT - a. Discussed a current dangerous dog situation. b. Monthly report circulated. c. Mentioned burning ban still on. Burning is allowed from 6 p. m. until 6 a. m. 8. CLERK - Mentioned - 1. Switching from labels for mailing to having addresses printed on envelopes. Same costs and more efficient. . 2. Organizational items part of next town board meeting. 3. The City of Stillwater has loaned us modern voting booths for the upcoming elections. Appreciated very much! 4. M/S/P Laabs/Hiniker moved to approve Pat Bantli, Joyce Larson and Helen Olsen as judges for the 1/28 and 2/11 elections. (5 ayes) 9. PARK INFORMATION - It is requested the ball field reservations continue to be handled by Kathy Nelson for the present. (If teams do not show up after 15 minutes, field open to others.) . Stillwater Town Board Meeting - 1/23/03 Page Three . A note will be sent to park and planning members to see if they know ofanyone who would like to manage the shelter reservations: Shelter reservations are possible Friday 2-6 p.m., Saturday 10 a.m.-2 p.m., 2-6 p.m., and Sunday 10 a.m.-2 p.m., 2-6 p.m. A fee of $25.00 per reservation will go to the shelter manager who will make up a form and rules, post reservations on the bulletin board, and see that the area is cleaned up. Neither drugs nor alcohol allowed. Pam Carter is requesting financial assistance for Withrow School - based on percentage of township students - for outdoor park benches, etc. Board members will look into this with regard to all schools that have township students. Due to the complicated nature of this matter it will be discussed further when there is more time. M/S/P Hiniker/Laabs moved to table the park committee motion to set aside $5,000.00 for park use in area schools. (5 ayes) .10. MARINE WMO - A comprehensive review of the watershed, impacts, etc., was presented at the regular WMO meeting. It was suggested that this information . be presented to the planning commission. 11. ADJOURNMENT - M/S/P Johnson/Hiniker meeting adjourned at 9:45 p.m. (5 ayes) Clerk Chairperson Approved . Summary of Proceedings Washington County Board of Commissioners December 3, 2002 . Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Pulkrabek presided. Commissioner Reoorts - Comments - Ouestions Commissioner Abrahamson announced that Terry Vincent has resigned from Regents Hospital. General Administration Approval of the following actions: Walt Anderson, Waland Companies/Excavation, addressed the Board on what he feels was unfair treatment through the County Court system; Resolution No, 2002-152, Metropolitan 911 Board Joint Powers Agreement; Association of Minnesota Counties to hold its annual conference December 8 through 11; Former Library Board Chair Donald J. Wujcik, Forest Lake, passed away this past Wednesday; Courts Plamling Advisory Committee to meet this evening at 6:30 p.m. Board correspondence was received and placed on file; Board workshop held to review the inventory of mandates and County core functions (continued from last week). . Public Health and Environment Approval of the following actions: Acceptance of final draft of the Groundwater Plan and set a public hearing for December 17; Presentation on the county-wide emergency notification system by Dialogic Communications Corporation. Transoortation and Physical Develooment Approval of Resolution No. 2002-151, final payment to Jones Library Sales, Inc. for book shelving at the RH. Stafford Library. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . . Summary of Proceedings Washington County Board of Commissioners December 17, 2002 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Pulkrabek presided. Assessment. Taxoaver Services and Elections Approval of Resolution No. 2002-153, authorization to seek special legislation for a repurchase of tax-forfeited land by former owner. Commissioner Reoorts - Comments - Ouestions The Commissioners reported on the following items: Commissioner Stafford working with staff to put together a brief tax seminar for newly elected officials; Commissioner Stafford asked to meet with the County Administrator and Deputy Sheriff to discuss 800 megahertz issues; Commissioner Peterson was asked by graduate social work students why there are no cemetery markers at the poor farm; Staff will look at that issue, . Community Services Deoartment Approval of the following actions: County Certification of case 28557 to provide adult foster care to a related person; Appoint Gary L. Vigness to the Workforce Investment Board as a business representative to a first term expiring June 30, 2004; Contract with Lifeworks Services, Inc. to provide home and community based services for persons with development disabilities; Resolution No. 2002-154, allocation of BUD HOME investment partnership program funds and amendments to Washington County annual action plans for BUD Programs; Amendment for a general adjustment rate increase for Eastern Minnesota State Operated Community Services who provides waivered services for persons with developmental disabilities; Appoint Peter Aurich to the Community Services Advisory Committee to fill an unexpired term to December 31, 2004; 2002-2003 host county contract with Human Services, Inc. to provide outpatient chemical dependency services for adolescents in the New Choices for Recovery program. Court Services Deoartment . Approval of the following actions: Accept previously unalloted funding from the Department of Corrections in the amount of $189,428.41 for 2002; Resolution No. 2002-155, program and budget update to the Court Services Comprehensive Plan; Agreement covering Grant No. 91012 Minnesota Juvenile Accountability Incentive Block Grant Program; . Contract for multi systemic therapy a juvenile placement alternative intensive in-home therapy program. General Administration Approval of the following actions: Gene Bealka requested that the Board install three-way stop signs where Pine Street, Fair Meadows and Oak Ridge are the connecting streets to County 5; Winslow Stiefel, Grey Cloud Island Township, addressed the Board on energy and recycling Issues; November 19, 26 and December 3, 2002 Board meeting minutes; Amend policy # 1012 mileage reimbursement to decrease mileage for individuals using personal vehicle on County business and establish the new mileage rate at 36 cents per mile; Concurrence with 2002 budget amendment for Court Administration; Resolution No. 2002-160, support application by the City of Grant to the Environmental Protection Agency for Brownfield Revitalization grant funds to be used for revitalization of the Waste Management Site located in the City of Grant; Resolution No. 2002-161, Commending Wally Abrahamson upon his retirement as Washington County Commissioner, District 3; Resolution No. 2002-162, 2003 salary for County Sheriff; Resolution No. 2002-163,2003 salary for County Attorney; Resolution No. 2002-164, 2003 salary for County Administrator; Resolution No. 2002-165 establishing County Commissioners' 2003; Resolution No. 2002-166, county budget for payable 2003; Resolution No. 2002-167, certifying property tax levies for Washington County payable 2003; Resolution No. 2002-168, certifying property tax levy for Washington County payable 2003; Tentative reception with county legislative delegation scheduled for Thursday, January 9, 5:00 p.m. at Oak Marsh Golf Course; Lake Elmo citizens at Library Board meeting were concerned that the Lake Elmo Library might be closed down because of air quality concerns. They were assured that no decisions would be made without full public review; Board correspondence was received and placed on file; Board workshop held to discuss the amount and timing of issuance of new debt for capital improvement projects; Board workshop held to review the inventory of mandates and county core functions, salaries and expenses for . Human Resources. Emnlovee Safety and Risk Mana~ement Approval of the following actions: Employee charge back policy for implementation in January 2003; Revisions to County Policy #5003 employee recognition program. . . . . Information Services Approval of the following actions: Award contract to Network Design, Inc. for the purchase and installation of a data and voice communications cabling system at the new WoodburyService Center; A ward contract to Mitel Communications, Inc for the purchase and installation of a PBX phone system at the new Woodbury Service Center. Public Health and Environment Approval of the following actions: Contract with the Minnesota Pollution Control Agency for operation of a household hazardous waste management program; Amendment to joint powers agreement with the State of Minnesota for continuation of recycling services for county offices; Public hearing held to receive comments on the proposed Washington County Groundwater Plan; Submit the Washington County Groundwater Plan, together with all required documents, to the proper governmental entities. TransDortation & Phvsical DeveloDment Approval of the following actions: Resolution No. 2002-156, amendment no. 1 to MNIDOTcooperative partnership agreement; Move forward with a forest management program in Pine Point County Park and St. Croix Bluffs Regional Park; Resolution No. 2002-157, acceptance of a snowmobile stud damage repair grant; Cooperative construction agreement with the City of Cottage Grove for road construction on CSAH 39; Resolution No. 2002-158, award of Contract for plumbing services for 2003 to Northern Air Corporation; Resolution No. 2002-159, bid award for year 2003 motor vehicle fuel supplies to Kath Bros. Fuel Oil Co,; Amendment No.2 to office space leases for Title Companies; Amendment No. 3 to contract for electrical services for county facilities with Polyphase Electric, Inc. Progress report on the completion of the R.H. Stafford Library in Woodbury. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners January 7, 2003 . Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Nile Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5, Absent none. Board Chair Hegberg presided. Oath of Office Oath of Office to the following newly elected officials: Dennis C. Hegberg, Commissioner District 1; Bill Pulkrabek, Commissioner District 2; Nile L. Kriesel, Commissioner District 3; Myra Peterson, Commissioner District 4; R.H. Stafford, Commissioner District 5; Doug Johnson, County Attorney; and Jim Frank, County Sheriff. Board Chair and Vice Chair for 2003 Commissioner Hegberg was elected Board Chair and Commissioner Stafford was elected Vice Chair for 2003. Assessment, Taxpayer Services and Elections Approval to set a public hearing for January 21, 2003 for the detachment and annexation of parcels in the Dancing Waters Development in Woodbury involving Stillwater Area School District #834 and South Washington County District #833. . Commissioner Reports - Comments - Questions. The Commissioners reported on the following items: Commissioner Stafford presented options related to the State budget shortfall: Reduce the number of counties from 87; Reduce the size of some metropolitan county boards; Reduce the size of the state legislature; Commissioner Peterson distributed copies of a map showing Wakota Bridge reconstruction progress; Commissioner Pulkrabek attended the swearing in ceremony for state constitutional offices. Community Services Department Approval of Resolution No. 2003-002, Community Development Block Grant Subgrantee agreement with the City of Landfall. General Administration Approval of the following actions: 2003 Board meetings set for the first four Tuesdays of each month ( excluding any Tuesday which is a legal holiday) at 9:00 a.m. The Chair can call an evening meeting when necessary; . Choc Junker, Stillwater, addressed the Board regarding Commissioner, County Attorney and County Sheriff salaries; He also asked for information about an article in the paper regarding cuts to a child's benefits, he was directed to speak with the Community Services Director; . December 5 Truth-in- Taxation hearing minutes and December 17, 2002 Board meeting minutes; Resolution No. 2003-001, award of 2003 newspaper publication bids; Memorial Day appropriation of $100 each upon request for Washington County posts and barracks; 2003 citizen appointmentsireappointments to advisory committees as follows: District 1 - Harry Melander, Mahtomedi, Housing and Redevelopment Authority Board; Elizabeth Sandstrom, Public Health Advisory Committee; District 2 - Rosemary Armstrong, Lake Elmo, Community Development Block Grant Citizens Advisory; Elizabeth Semotink, Oakdale, Mental Health Advisory Council; Kenneth Heuer, Oakdale, Parks and Open Space Commission; Steven DeLapp, Lake Elmo, Planning Advisory Commission; District 3 - John DeCurtins, Stillwater, Historic Courthouse Advisory Council; Francis Rheinberger, Stillwater, Housing and Redevelopment Authority; Brian Zeller, Lakeland, Library Board; Karen Rheinberger, Stillwater, Parks and Open Space Commission; District 4 - Alice Robinson, St. Paul Park, Historic Courthouse Advisory Council; Corinne White, Cottage Grove, Mental Health Advisory Council; Paul Poncin, Cottage Grove, Parks and Open Space Commission; Sheila Colbert, Cottage Grove, Public Health Advisory Committee; District 5 - Susan Tulashie, Woodbury, Community Development Block Grant Citizens Advisory; Confirmation of the following committee appointments - Mark Kuppe, Social Service Agency Representative, Community Corrections Advisory Board; Corey Mabis, Probation Officer Representative, Community Corrections Advisory Board; Doug Johnson, County Attorney, Community Corrections Advisory Board; Barb Troolin, School District Representative, Community Services Advisory Committee; Rob McDonough, Chemical Health Representative, Community Services Advisory Committee; Jim Frank, County Sheriff, Mental Health Advisory Council; Marge Hooley, Education Representative, Mental Health Advisory Council; Austin Johnson, Consumer Representative, Mental Health Advisory Council; Operations grant to the Agriculture Society for 2003; Revisions to the Washington County Data Practices Manual, Policy #1300; Dennis G. Larson, President of Comfort Lake-Forest Lake Watershed District, presented the County Board with a final payment on a startup loan and also presented a summary of recent activities; Presentation and approval of the 2003 Legislative Agenda; Board correspondence was received and placed on file; Board workshop held to review the inventory of mandates and county core functions; Board workshop held to discuss commissioner committee assignments, appointments to joint powers boards, appointments to advisory boards, committees and commissions and county board meeting organization; Board workshop held to discuss strategies for the 2003 Minnesota legislative session. . Public Health and Environment . Approval of Special Project Emergency Services Specialist position from January 1 through December 31,2003. Ret!ional Railroad Authority Approval of the following actions: . Commissioner Peterson elected Chair and Commissioner Hegberg Vice Chair of the Regional Railroad Authority for 2003; November 19, 2002 RRA minutes; Resolution No. RRA-2003-001, Reaffirmation of workers' compensation coverage for elected and appointed officials of the Washington County Regional Railroad Authority. Sheriff's Office Approval of the following actions: Grant contract with the State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement Division, to provide supplemental funding for alcohol compliance checks for underage drinking; Transfer ownership of Washington County Sheriffs Office K-9 Puzzle to his handler, Sgt. Ryan Meverden; Contract with Dakota County for boarding inmates at the Washington County Jail; Change Order No. 4 to service agreement with Motorola for radio service extending the agreement through 2003; Dispose of old jail mattresses by donating them to the Salvation Army for use in their shelters. Transportation and PhvsicalDevelopment Approval of the following actions: Resolution No. 2003-003,90 minute parking zone located on CSAH 17 at 3537 Lake Elmo Avenue to a point approximately 150 feet north; Resolution No. 2003-004, 20 mile per hour school speed zone on CSAH 23, 300 feet north and 300 feet south of the intersection with Willard Street; Resolution No. 2003-005, no parking zone on the west side of CSAH 5 between McKusick Road North and West Maple Street. . A complete text of the Official Proceedings of the Washington County Board of Commissioners is availabie for public inspection at the Office of Administration, VI ashington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . . Summary of Proceedings Washington County Board of Commissioners January 14,2003 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Nile L. Kriesel, District 3; and Myra Peterson, District 4. Commissioner Dick Stafford, District 5, absent. Board Chair Hegberg presided. Assessment. Taxoaver Services and Ejections Approval of 2003 assessment contract fee schedule. Commissioner Reoorts - Comments - Ouestions . The Commissioners reported on the following items: Commissioner Pulkrabek is chairing a nominating/selection committee for Metropolitan Council members; Appointments will be made in early to mid February; Commissioner Kriesel reported he will be attending the AMC newly elected officials conference this week; Commissioner Peterson reported that Bring Minnesota Home citizen day at the capitol will be held on Tuesday, February 11; She also attended the local government summit task force meeting and they will meet again in March; Commissioner Hegberg reported on the PERA meeting he attended last week. . They want counties to hold them harmless in the event of any early retirement activities by the legislature. Community Services Deoartment . Approval of the following actions: Designate Tammy Kincaid, Supervisor, as child protection staff to sign notifications of intent to interview children on school property; Contract with Mental Health System, PC, day treatment services for individuals with a mental illness; Contract for 2003 with Rule 36 Limited Partnership of Duluth III for residential services at Hamilton House in Lake Elmo; Grant from the Department of Human Services, Chemical Health Division, for a mentor program; 2002-2004 contract with Totems, Inc., professional home based mental health, therapeutic support to foster care, family community support and parenting assessment services; 2003-2004 contract with Family Means for caregiver training and education waiver services; 2003-2004 contact with Hope House of St. Croix Valley for corporate adult foster care servIces; 2003 contract with Family Means for respite care services; 2003 contract with Housing and Redevelopment Authority to provide housing subsidies for individuals with a serious and persistent mental illness under the Bridges II Program; 2003-2004 contract with partners in Community Supports for consumer directed community support services; 2003-2004 contract with ORION ISO, Inc. for consumer directed community support servIces; 2003 contract with Stivland, Inc. (dba Harbor Shelter and Counseling Center) to provide shelter and short term treatment services. . Financial Services Department The Board met in workshop session to discuss collection efforts for 2002. General Administration Approval of the following actions: Commissioner committee assignments for 2003; District 3 - Gerald Johnson, Stillwater, Public Health Committee; Richard Huelsmann, Stillwater, Public Health Advisory Committee; District 4 - Janet Wuorenma, Cottage Grove, Housing and Redevelopment Authority Board; Robert Mann, St. Paul Park, Planning Advisory Commission; Kathleen Klein, Cottage Grove, Public Health Advisory Committee; District 5 - Milton Knoll, Jr., Woodbury, Planning Advisory Commission; At Large - Harry Melander, Mahtomedi, Board of Adjustment and Appeals; Abigail Grenfell, Cottage Grove, Board of Adjustment and Appeals; Jeffrey Feist, Woodbury, Community Development Block Grant Citizens Advisory Committee; Joseph Rheinberger, Oakdale, Internal Audit Advisory Committee; Myron Tank; Cottage Grove, Minnesota Extension Committee; Damon Dolton, Oakdale, Minnesota Extension Committee; Brenda Whalen, Stillwater Township, Noxious Weed Appeal Committee; Gene Smallidge, Hastings, Noxious Weed Appeal Committee; Duane Elvin, Marine, Personnel Board of Appeals; Randall Samuelson, Marine, Planning Advisory Commission; Tamara Fast, West Lakeland . Township, Planning Advisory Commission; Marguerite Rheinberger, Stillwater, Public Health Advisory Committee; Barbara Leonard, Marine, Public Health Advisory Committee; Kelly Findlay, Afton, Public Health Advisory Committee; Lisa Ring, Hastings, Public Health Advisory Committee; Jennifer Osborne, Cottage Grove, Public Health Advisory Committee; Julie Schmidt, Stillwater, Public Health Advisory Committee; Judge Howard Albertson, May Township, Veterans Rest Camp Association. Amend Policy #1111, guidelines for advisory committees, boards and commissions; Resolution No. 2003-006, recommending approval to set aside a portion of the annual distribution of new revenue from tax forfeited land sales; Amendment #1 with John Kaul, dba Capitol Gains, for county legislative liaison services; Agreement between Washington County and the Washington Conservation District to fund general operations and to allocate $48,000 of the Board of Water and Soil Resources block grant and county matching funds for Wetland Conservation Act activities; Distribution of Governor Pawlenty's supplemental budget proposal; Board correspondence was received and placed on file. Human Resources. Emolovee Safety and Risk Manat!ement Approval of banding/grading recommendations as follows: Fleet Technician B24-3 (new combined job description) and eliminating the classifications of Mechanic, B23-3 and Welder Mechanic B23-2; Service Representative A12-1 to B21-1; and Sr. Service Representative from B21 ~ 1 to B23-1. . . . . Library The Board met in workshop session with the Library Board to share information and discuss issues of mutual interest. Public Health and Environment Approval of an agreement for emergency notification services with Dialogic Communication Corporation. Transoortation and Phvsical Develooment Approval of the following actions: Appoint Dennis O'DoIl11ell, Senior Planner, as the County's representative to the Lower St. Croix Partnership Team and Sergeant Jerry Cusick from the Sheriffs Office as an alternate; Resolution No. 2003-007, Parking restrictions on CSAH 23 to facilitate loading and unloading of students attending St. Croix Catholic School; Resolution No. 2003-008, final payment to Building Restoration Corporation for exterior masonry repairs at the Government Center; Approval of St. Croix Bluffs Regional Park Master Plan Amendments authorized to be forwarded to the Metropolitan Council for review and approval; The Board met in workshop session to discuss current traffic and pedestrian issues. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Summary of Proceedings Washington County Board of Commissioners January 21, 2003 . Present were Commissioners Dennis C. Hegberg, District 1 ; Bill Pulkrabek, District 2; Nile L. Kriesel, District 3; Myra Peterson, District 4.; and Dick Stafford, District 5. Absent none. Board Chair Hegberg presided. AssessmenL TaxDaver Services and Elections Approval of the following actions: Resolution No. 2003-009, repurchase of tax forfeited property by former owner, Pine Glen Townhomes Association; Change public hearing from January 21 to February 4, 2003 for the detachment and annexation of parcels in Woodbury; Commissioners Kriesel and Pulkrabek appointed to the Canvass Boards on January 29 and February 12 for the special election of the vacant House Representative 52B seat. Community Corrections Approval to change the name of Court Services to Community Corrections. Commissioner ReDorts - Comments - Questions The Commissioners reported on the following issues: Commissioner Stafford will voice his support for Mike Pouliot's appointment to the Metropolitan Council this evening; Commissioner Peterson asked if members of the Solid Waste Management Board support MICA's proposed legislation that would require manufacturers to provide for disposal of electronic equipment? Both Commissioners Stafford and Hegberg support that legislation; Commissioner Kriesel reported on the AMC conference for newly elected officials he attended last week. . Community Services Approval of the following actions: Contract with the Washington County Housing and Redevelopment Authority for a housing coordinator position; Report on trends in various state and federal income maintenance and medical assistance programs. Financial Services Approval on an increase totaling $240 in the Petty Cash and Change Funds, Policy No. 2014, along with minor changes in the allocation of these funds amongst departments. General Administration . Approval of the following actions: . Reappoint Pamela Skinner to the Ramsey-Washington Metro Watershed District Board of Managers to a term expiring February 23,2006; Donate furniture from Minnesota Extension to the Washington Conservation District; Presentation by members of the Metropolitan Mosquito Control on the 2002 program and an overview of the 2003 budget; Update on legislative activities: Senate proposal to transfer responsibility of short-term offenders from the state prison system to county jail systems resulting in an annual cost of $600,000 for Washington County; Board correspondence was received and placed on file including a letter from the Metropolitan Airports Commission related to the Huntington Meadows Plat in Baytown. Public Health and Environment Approval of an agreement with Heritage Environmental [or household hazardous waste management services. Recorder's Office Approval of Plat of Huntington Meadows, Baytown Township. TransDortation and Phvsical DeveloDment . Approval of the following actions: Resolution No. 2003-010, final payment to Dresel Contracting, Inc. for road construction on CSAH 15 in May Township; Resolution No. 2003-011, final payment to Dresel Contracting, Inc. for road construction on CSAH 3 in Scandia; Resolution No. 2003-012, bid award for carpet needs for 2003 to Hiller Commercial Floors; Operations grant to the Washington County Historical Society; Resolution No. 2003-013, space lease amendment for the Forest Lake District Courts; Lease amendment No. 1 to Lease No. 160 for space use to house the Forest Lake License Center; Revised Amendment No.1 to MN/DOT Agreement No. 81480P, cooperative partnership agreement extending the agreement to March 19,2004. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . Summary of Proceedings Washington County Board of Commissioners January 28, 2003 ' . Present were Commissioners Dennis C Hegberg, District 1; Nile L. Kriesel, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Bill Pulkrabek, District 2. absent. Board Chair Hegberg presided. Commissioner Reoorts - Comments - Ouestions The Commissioners reported on the following issues: Commissioner Peterson announced that the Oakdale North Fire Station will have an open house from 5:00 to 6:30 p.m. this evening; She. reported ona listening session held by Senator Marko and Representative Sieben in St. Paul Park; Commissioner Kriesel requested a workshop to discuss matters raised by the Camelian- Marine Watershed District including the expansion of Watershed Districts and how they can manage groundwater issues between two districts; Commissioner Hegberg indicated he met with citizens regarding flooding on Goggins and School Section Lakes; and he attended a meeting in Forest Lake regarding the garbage tax Issue. Communitv Services Approval of the following actions: . Appoint Janet Robert to the Workforce Investment Board to a term expiring June 30, 2004; 2003-2004 contract with MDM Rubicon, Inc. for adult foster care services; Needs determination to de-certify two intermediate care facilities for the mentally retarded (Lake Elmo and Stillwater) and convert these services to -Title XIX Waiver. General Administration Approval of the following actions: Choc Junker, Stillwater addressed the Board of the following items: Aitkin County Board's five new members; Questioned whether or not Human Services Inc. is a private non-profit organization and how much the president of the HSI makes; January 7,2003 Board meeting minutes; Staff comments on the Bayport Comprehensive Plan Amendment and positive declaration of an environmental impact statement for the proposed Bayport West Development; Legislative update: Senate passed a bill shifting state prisoners with sentences under 18 months to county jails, the House did not include that, but included other reductions in funding in Community Corrections; A property tax information meeting will be held on Wednesday, January 29 at 5:30 p.m. for newly elected officials; Board correspondence was received and placed on file; Workshop held to discuss the future structure ofthe Washington County Library Board; Joint meeting held with Ramsey County Board to discuss the 800 MHz, solid waste, rail lines. and other issues of mutual interest. Sheriff's Office . Board workshop held to discuss the current status of the county radio system upgrade and the metro 800 MHz radio system. Transoortation and Phvsical Develooment Approval of the following actions: Revised cooperative construction agreement with the Rice Creek Watershed District, City of Hugo and City of Forest Lake for culvert replacement on Judicial Ditch No, 2; Agreement and easement with 3M Corporation for the reconstruction of a portion of 3M's existing pipeline through Cottage Grove Ravine Regional Park and construction of a paved trail from south of 85th Street South to the shelter in Cottage Grove Ravine Regional Park; Resolution No 2003-014, final payment to Nieman Rcofing Company for north shop reroofing; A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. . . Diane Ward From: Sent: To: Cc: Subject: Linda Engh [Linda.Engh@co.washington.mn.us] Thursday, February 13, 2003 3:14 PM Linda Engh j ulie. macswain@mn.usda.gov Washington County Board Agenda - February 18, 2003 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda February 18, 2003 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:10 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. . 3. 9:10 - Consent Calendar 4, 9:10 - General Administration - Jim Schug, County Administrator Response to Office of the State Auditor Regarding Carnelian Marine TIF District - Barbara Dacy, Executive Director, Washington County HRA Resolution of Support for County Property Taxpayer Protection Legislative Update 5. 9:40 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to reportto the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 6. Board Correspondence . 7. 9:50 - Adjourn 8. 10:30 to 11:30 - Tour of the Washington County Service Center in 1 Woodbury (Formerly the Woodbury Library) ~*********************************** * * * * Reminder: No Board Meeting on March 4, 2003 - NACo Annual Conference Meeting Notices February 18 - County Board Interview for Browns Creek Watershed District Manager Vacancy 8:30 a.m" Washington County Government Center February 18 - HRA Board Meeting 3:30 p.m., 1584 Hadley Avenue N. - Oakdale City Hall February 18 - Historic Courthouse Advisory Council 5:30 p,m" 101 West Pine - Stillwater February 18 - Public Health Advisory Committee 5:30 p.m., Washington County Government Center February 19 - Plat Commission 8:30 a,m" Washington County Government Center February 19 - Transportation Advisory Board 2:00 p.m" 230 East 5th St., Mears Park Centre - St. Paul Aebruary 20 - Workforce Investment Board Wb:30 a.m., Washington County Government Center ***********************************************************Washington County Board of Commissioners Consent Calendar - February 18, 2003 *Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the January 21, January 28, and February 4, 2003, Board meeting minutes. Assessment, Taxpayer Services and Elections B. Approval of the Renewal of Consumption and Display Permit for New Scandia Township, New Scandia Community Senior Center, 14727 209th Street North, PO Box 128, Scandia, MN 55073. e. Approval of resolution for an application for Lawful Gambling Exempt Permit from the Minnesota Waterfowl Association - St. Croix Valley Chapter, to be used at Withrow Ballroom on March 15, 2003. 2 D, Approval of agreement between Ramsey County and Washington County for property tax payment processing by Ramsey County. Community Services . E, Approval of the 2003 contract with Human Services, Inc. for mental health services, chemical health services, transportation services, and resources for elder care services, F. Request for Board support in receiving Bush funding which will benefit child care providers Transportation & Physical Development G. Approval and execution of cooperative construction and maintenance agreements with the City of Woodbury for CSAH 13 (Radio Drive) and Pinehurst Drive traffic control signal. H. Approval and execution of Amendment No.1 with William J. Office Furniture for technical services involving modular furniture during 2003, I. Approval of township road fuel tax receipt allotments. . . 3 Ir~ // ~WESl QUARTER CORNER, I SEC,32.T.30,R.20 I WASH I NOTON COUNTY CAST IRON MONUMENT , i! 'J y o o o o LO I \ V I.' , I I , , '.-" \_1 -......... w I" I I '-,/ \ f', \ \ " ~ \ o \ I V ~. o LO o o / " (/) 1 " , I " J '. 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I ,3 " W 20'1/~Gf: ], JJ..t:::' J' 00 C;; --.. ~. 37.50 A,I\;D , \ [:; /" / (D) 5 60 (D) \ \. 'vi 0'38'57" S B ofE 8,.'9''37 ( <- '" / 'V ... -~ Q 'V '( - , S 8 . l. 25 [) 19. . 1 "f: .,. I '" 0 './ /!s \ '..; './ ,)... <b ~ ,'" IJJ a h. I- ^'1 ;" III ~ CO fcv4') '> . "0 ..... . ..... t'y / / / \ , \ \ / , \ / / / ....... ....... I..u t o o .,. 'I \ 'Y '-, " \ 0' \ 1 ( \ I I \ I "~ t') It') (:) 1- 1;S <r ~ ~ ).. I-- I::: -1 I-- :> I::?; IV] ~ .... >;. . 61 · <.J. . ~ '0"" L S 6' " 6' 58 ,00 00 ,'\ I.' EA, SEMEI\;! I /' " / / 1- / / / / t I ( '" MOST SOUTHEA LOT 2, BLOCK COI,(f~ER . EGE]'.jD 1/2 INCH X 14 I H IRON PIPE MONUMENT UNMARKED UNLESS OTHERWI SHOWN o 1/2 INCH X 14 INCH IRON PI MONUMENT S AND CAP WITH MI SOTA LICEN NO. 20270 (p) 01 ES SION S R PLAT LONG L OND ITION (D) DIMENSION AS AS DOCUMENT P DEED'S R OED 32 1 2:S 51 32384 1 3 ......... 111""'"''''''11''''''''''''''''''' .11 ""11 " "," "'"'' ""'" '''''"''"', ""11111"""""1111111"'11111' 1111' '''"111,,,,11''''"111111'11'"'"11111"1111111'' IIhl "111111'"11"""1111111111111111"11111111""""11"111'"'",",",",,,,",, ''''''''''"''''''"1'''"'''"11111''"'"''"1''"1"'"'"''"1111'''""1"'' '"""'","'"11 1"111111"'""'''''""'''""111'1111'"''11'"''' 111111111111111'" "'""1111,1" IIIIII"~'"IIII" ""'""'"'''""11''1'''''''11 ", 1111111 II '"1111111"1111"_"""1111 "","'"11,1""'"1,'"11,,11111"",,111111,1111,1",1111,,1111,1111111,,.,11__ ,"" IllIi.'III"'lllllllllllllllU.'lIIilllllYIIIIIIIIIIIII~IIIIIIIIIII""'"''III''''''''"'.11 '''"I1''IIIWIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 111_", OOD VILLAS ~ KNOW AU, PERSONS BY THESE PRESENTS: That Anchobaypro, Inc, a Wisconsin Corporution, owner and proprietpr of, and Jennings State Barlk, a Minnesota corporation, mortgagor of the following described property situated in the County of Washington, State of Minnesota, to wit: 5. BLOCK 2 OF LOT 5. BLOCK 2 \1 1 That part of Lot 2, Block 2, LONG LAKE ESTATES SECOND ADDITION, according to the plat on file and of record in the oflice of the County Recorder, Washington County, Minnesota, lying northeasterly of the following described line: Commencing at the most southeasterly corner of said Lot 2; thence North 62 degrees 06 minutes 24 seconds West, bearings oriented to said plat along the southerly line of said Lot 2, a distance of 180.62 foct to an angle point in said southerly line and the point of beginning of the line to be described; thence North 20 degrees 39 minutes 31 seconds West, a distance of 144.65 feet to the southeasterly line of Parkwood Lane as dedicated on said plat and said line there tenninating. AND Lot 3, Block 2, LONG LAKE ESTATES SECOND ADDITION, according to the plat on file and of record in the office of the County Recorder, Washington County, Minnesota. AND That part of Lots 4 & 5, Block 2, LONG LAKE ESTATES SECOND ADDITION, according to the plat On file and of record in the otIice of the County Recorder, Washington County, Minnesota, lying southerly of the following described line: Commencing at the northeasterly corner of said Lot 5; thence South 32 degrees 44 minutes 00 seconds West, bearing oriented to said plat, along the easterly line of said Lot 5, a distance of 4 L30 feet to the point of beginning of the line to be described; South 80 degrees 38 minutes 57 seconds West, a distance of 115.60 feet; thence North 80 degrees 08 minutes 13 seconds West, a distance of99.16 feet; thence North 71 degrees 49 minutes 26 s<:conds West, a distance of 10.10 feet to the westerly line of said Lot 4 and said line thcre tcmlinating. AND Outlot 13. LONG LAKE ESTATES SECOND ADDITION, according to the plat on file and of record in the office of the County Recorder, Washington County, Minnesota. 56 "" , / / / ~ !o \.( , Have eaused the same to be surveyt.'d and plaUed as PARK WOOD VILLAS and does hereby donate and dedicate to the public, for public use forever the easements created by this plat fo't' d'(''''1n~':)e a1\d u:li \It:f p\.l,("'P~e.$ 0'01). c K , /' , \ In witness when.'Of, said Anchobaypro, Inc., a Wisconsin t;Olpomtion, has caused these presents to be signed by TimolJlY L. Nolde, as President of Anchobaypro, IIlc,aWiscollsin corpomlion, this day of (\ V ANCHOBA YPRO, INC f " I I I -~ "- _ ) f', \ \ ' ~ \ ~(;:) , \ \ I Timothy L Nolde, President \ , ... STATE OF COUNTY OF The foregoing instrument by Timothy L. Nolde, President of Anchobaypro, Inc., a Wisconsin corpomtion, on behalf of the corporation was acknowledged before me this day of ,. / ( ~ r '. / 'V 1 5 , \ v I/. v .....<'0 Notary Public, . My Commission Expires County,__ '( , In witness whereof said Jennings Sl<i1e Bank, a Minnesota corporatIon, has caused these presents to be signed by its proper day of this /--\ , \ I \ f', I , '-\ /-" \ I I ,-..1 < v \ , \ , ~ JENNINGS STATE BANK \~- \ , I V STATE OF COUNTY OF _...._. The foregoing instrument b) corporation, 011 behalf of the corpomtion, was acknowledged before me this I: (;:)(;:) ~ . ..... (;:) " , , \ \....' _...__~. of Jcmllllgs Slate Bank a Minnesota day of '.'_ , \ ' , \ \ I \/-' . _'_'_ County, Notary Public, .._.~... My Commission Expires ... , , .:. \ v (\ V I, Randy L Kurth, hereb)' certify that I have surveyed and plulted the property described on this plat as PARK WOOD VILLAS, that this pial is a correct representation of the survey; that all distances are correctly shown on the plat in feet and hundredths of a foot; that all monuments will be correctly placed in the ground as designated; that the outside boundary lines are COrl(,'Ctly designated on the plat; and that Ulere are no wet lands as defined in MS 505.02, SuM J, or public highways 10 be designated other than as shown. < ( < / V !o "<- , \ Randy L Kurth, Land Surveyor MiImesota License No. 20270 ; /' , \ , \ ,,' , , , r , \ ST ATE OF COUNTY OF day of .- The foregoing Surveyor's Certificate by Randy L Kurth, Minnesota License No. 20270 was acknowledged before me this \ I V r ~~ I~ . Karen J Kurth Notary Public, My Commission Expires j County, Minnesota I \ I Approved by the Planning Commission of the City of Stillwater, Minnesota this day of Signed ; Mayor Signed: Clerk GRAPHIC SCALE IN FEET This pIal was approved by the City Council of the City of Stillwater, Washington County, Minnesota this day of , and hereby t.'Crtifies compliance with all requirements as set forth in Minnesota Statutes Section 505.03, Subdivision 2. ~--- Signed ; Clerk _.. Mayor Attest / / / o 20 SCAL E 40 I INCH 60 80 40 FEET Pursuant to Chapter lWl, Laws of Minnesota, 1971, this pial has been approved this. day . Washington County Surveyor By: ._._ LINE OF I S AS D 50 M/NU7! S, OF THI SW 1/4, TO BEAR 10 SECONDS have been paid, and tnmsfcr has been entered this WEST R.20 30, There are no delinquentt<l.xcs, the current taxes due and payable for the Year_ day of ____ Washington County Auditorrrreasurer Deputy By Document No. . I hereby certity Illat Illis instrument was filed in the Office of the COWIty Recorder for record on this " day of , at o'clock _M. and was duJy recorded in Washington County Records, Washington Coullty Recorder Deputy By: 111""""'"11"'"'11"""'''_"11'"'''''"'""'""""'''"''''"''11''''''"'" "111111""11111"11111111111"1""11'''111''"1111111111111"1111111''.''"'"111111''"11111"11"""""III'I""M"'IIIIIIIII"'illl'"I1I1II'I 111111111"11111"'''"111111111111111''''"1111111111,'"''"''111'"'"11"'"'''''''0''0"11,'"'..''"lll'''''''''II'"'''"II11'Y"''''"''"''"''''''''''''''''''''' ""I"'"11111''''1",811.,,,,,,,.,,