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Home My WebLink About2002-12-17 CC PacketCITY OF STILLWATER CITY COUNCIL MEETING NO. 02 -26 Council Chambers, 216 North Fourth Street December 17, 2002 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 3, 2002 regular minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Tim Obr - St. Croix Valley Athletic Partnership OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 3. City Clerk 2.Fire Chief 4. Director of Admin. 5. Community Dev. Director 7. City Attorney 6. City Engineer /PWD 8. City Administrator CONSENT AGENDA* 1. Resolution 2002 -271, directing payment of bills 2. Resolution 2002 -272, approving salary retainer for city attorney for year 2003 3. Resolution 2002 -273, approval of agreements with Courier News and Stillwater Evening Gazette for legal publications for 2003 4. Resolution 2002 -274, designation of depositories for 2003 5. Resolution 2002 -275, adopting Delinquent Sewer Charges Local Improvement No. 00001 6. Resolution 2002 -276, approval of Change Order for Public Works facility 7. Possible approval of Pledge of Allegiance Dates for 2003 8. Request to purchase band saw for Public Works facility 9. Resolution 2002- 277, approving Minnesota Premises Permit for Gambling for St. Croix Valley Athletic Partnership at St. Croix Saloon & Eatery, 112 N. Main Street, Stillwater, MN 10. Resolution 2002 -278, appointing additional election judges and fixing compensation for special election on January 28, 2003 11. Request to renew of category list and anti -spam agent and software support for Web /Email filtering software 12. Request to purchase GIS software for Fire Department 13. Request to purchase printers for Fire and Public Works 14. Request to purchase computer for Inspections Department 15. Request to purchase software support for Veritas Backup Exec for City's Network 16. Resolution 2002 -279, authorizing staff to complete application for conveyance of tax forfeited parcel in Carli & Schulenberg's Addition 17. Resolution 2002 -280, approval of agreement with Johnson Controls 18. Request to purchase a less lethal force option - Taser - Police Department 19. Request to Carry over Capital Outlay Items - Building, Police, Civil Defense, Parking, MIS, Plant/City Hall, Fire, Finance, Engineering and Library 20. Resolution 2002 -281, approval of maintenance agreement with Johnson Radio Communications Co. - Public Works •UBLIC HEARINGS 1. Case No. SUB /02 -89. This is the day and time for the public hearing to consider to consider a request from 402 Main Street, LLC, for a subdivision of existing Joseph Wolf Brewery Site located at 402 South Main Street in the CBD, Central Business District, into seven (7) Tots and six (6) condominium units. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 11, 2002. (Resolution) UNFINISHED BUSINESS 1. Peace pole in Lowell Park 2. 2003 Budget & Tax Levy (2 Resolutions) NEW BUSINESS 1. Appointments to the Boards and Commissions (Resolution) 2. Possible formation of task force regarding the bridge issues — Councilmember Bealka 3. Downtown Parking Program for 2003 4. Ordering of feasibility report for Phase II of Lily Lake Water Quality improvements (Resolution) 5. Possible approval to complete sewer line repairs 6. Possible approval of liquor license transfer from St. Croix Preservation Company, Inc. DBA: Lumber Barons to DBD Water Street Corporation, DBA: Water Street Inn (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 3, 2002 regular minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Tim Obr - St. Croix Valley Athletic Partnership OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1.Police Chief 3. City Clerk 2.Fire Chief) 4. Director of Admin. CITY OF STILLWATER CITY COUNCIL MEETING NO. 02 -26 Council Chambers, 216 North Fourth Street December 17, 2002 5. Community Dev. Director 7. City Attorney 6. City Engineer /PWD 8. City Administrator CONSENT AGENDA* 1 Resolution 2002 -271, directing payment of bills 2. Resolution 2002 -272, approving salary retainer for city attorney for year 2003 3. Resolution 2002 -273, approval of agreements with Courier News and Stillwater Evening Gazette for legal publications for 2003 • 4. Resolution 2002 -274, designation of depositories for 2003 5. Resolution 2002 -275, adopting Delinquent Sewer Charges Local Improvement No. 00001 6. Resolution 2002 -276, approval of Change Order for Public Works facility 7. Possible approval of Pledge of Allegiance Dates for 2003 8. Request to purchase band saw for Public Works facility 9. Resolution 2002- 277, approving Minnesota Premises Permit for Gambling for St. Croix Valley Athletic Partnership at St. Croix Saloon & Eatery, 112 N. Main Street, Stillwater, MN 10. Resolution 2002 -278, appointing additional election judges and fixing compensation for special election on January 28, 2003 11. Request to renew of category list and anti -spam agent and software support for Web /Email filtering software 12. Request to purchase GIS software for Fire Department 13. Request to purchase printers for Fire and Public Works 14. Request to purchase computer for Inspections Department 15. Request to purchase software support for Veritas Backup Exec for City's Network 16. Resolution 2002 -279, authorizing staff to complete application for conveyance of tax forfeited parcel in Carli & Schulenberg's Addition 17. Resolution 2002 -280, approval of agreement with Johnson Controls 18. Request to purchase a less lethal force option - Taser 19. Request to Carry over Capital Outlay Items - Building, Police, Civil Defense, Parking, MIS, Plant/City Hall, Fire, Finance and Engineering 20. Request to purchase artwork for Public Works facility O UBLIC HEARINGS 1. Case No. SUB/02 -89. This is the day and time for the public hearing to consider to consider a request from 402 Main Street, LLC, for a subdivision of existing Joseph Wolf Brewery Site located at 402 South Main Street in the CBD, Central Business District, into seven (7) lots and six (6) condominium units. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 11, 2002. (Resolution) UNFINISHED BUSINESS 1. Peace pole in Lowell Park 2. 2003 Budget & Tax Levy (2 Resolutions) NEW BUSINESS 1. Appointments to the Boards and Commissions (Resolution) 2. Possible formation of task force regarding the bridge issues — Councilmember Bealka 3. Downtown Parking Program for 2003 4. Ordering of feasibility report for Phase II of Lily Lake Water Quality improvements (Resolution) 5. Possible approval to complete sewer line repairs PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 • REGULAR MEETING Mayor Kimble called the meeting to order at 4:30 P.M. Present: Absent: Others Present: CITY OF STILLWATER CITY COUNCIL MEETING NO. 02 -25 DECEMBER 3, 2002 Councilmembers Bealka, Milbrandt, Rheinberger and Mayor Kimble Councilmember Zolier City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Kallestad Public Works Director Eckles Director of Administration Knauss Community Development Director Russell City Clerk Ward Press: OTHER BUSINESS Lumber Baron Hotel ownership transfer to Waterstreet Partners LLC Julie Kink Councilmember Rheinberger stated he favors the deed restriction. 4:30 P.M. City Administrator Hansen reviewed the ownership transfer of the Lumber Baron Hotel. He . stated that due to a redevelopment contract the City has the power to consent to the transfer. He stated that he and City Attorney Magnuson has reviewed financial information and felt that the new owners will be more than able to complete their obligations. City Administrator Hansen stated that there was a second request was to release a deed restriction that stated that the City had the right to build a two -level parking ramp on the property north of the hotel. Mr. Chuck Doherty stated that parking lot restriction on the deed is an issue with the lenders. He stated that even if the restriction were removed, the Waterstreet Partners would continue to work with the City on this parking ramp. Councilmember Bealka stated that he is concerned that the hotel patrons are not aware of the parking lot for the hotel guests and therefore take up parking for other visitors downtown. Mr. Doherty stated that their concern is that the parking ramp only allows for 54 parking spaces for the hotel and not the 64 spaces that they currently have. City Council Meeting 02 -25 December 3, 2002 Mayor Kimble asked if there is a better way to change the language to make it more clear. Community Development Director Russell stated that language could be changed and brought back to Council. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger approving the transfer, directing City Attorney Magnuson to develop an addendum to the redevelopment agreement and return to Council for approval. All in favor. City Administrator Hansen asked Council for comments on the recent draft of the information for the newsletter on the ballot question. Councilmember Milbrandt stated that in the message from the Council the sentence "The Council determined that the matter was of such importance that it should be decided by the City's voters" should be "The Council determined that the matter should be decided by the City's voters" because it was not the Council's decision but mandated by the Charter Commission. Councilmember Rheinberger stated that he found some scribner errors and gave them to City Clerk Ward. He asked if Mr. McKnight had any comments. City Administrator Hansen stated that he talked to Mr. McKnight and he stated that he had not received any comments from the board and that his only concern was the wording of the question. Mr. Hansen stated that he informed Mr. McKnight that the language in question was taken from the city charter. Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to approve the ballot question information with the sentence in the Council's message to read, "The Council determined that the matter should be decided by the City's voters ". All in favor. STAFF REPORTS Assistant Fire Chief Glaser stated that training is being completed on the new fire truck and it should be in service in approximately a week. City Attorney Magnuson recommended that a variance to the sign ordinance to allow the placement of signs for the Special Election Ballot Question be posted until 10 days following the special election. He stated that other restrictions such as no placement of signs on public right of way, etc. must be on private property with the property owner's permission remain in tact. Councilmember Bealka stated that he is not in favor of signs for something like this, it is not a political election. Page 2 of 7 Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the variance authorizing the placement of signs until 10 days following the special election. • City Council Meeting 02 -25 December 3, 2002 Ayes: Councilmember Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: Councilmember Bealka Mayor Kimble recessed the meeting at 5:10 p.m. RECESSED MEETING Mayor Kimble called the meeting to order at 7:00 P.M. Present: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Absent: None Others Present: Press: Julie Kink Councilmember Bealka asked that the Pledge of Allegiance be said in honor of Pearl Harbor Day. Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to say the Pledge of Allegiance. All in favor. APPROVAL OF MINUTES City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Kallestad Public Works Director Eckles Community Development Director Russell City Clerk Ward Page 3 of 7 7:00 P.M. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to approve the November 12 and November 19, 2002 minutes. All in favor. CONSENT AGENDA Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the Consent Agenda. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Resolution 2002 -265, directing payment of bills Resolution 2002 -266, certification of delinquent garbage bills. Resolution 2002 -267, Approving Dental Insurance Rates Resolution 2002 -268, Approving 2003 contribution toward Dental Insurance Premiums Approval of Human Resources Module as part of Finance System Parks Board Recommendation regarding two ice rinks at Staples Field Park City Council Meeting 02 -25 December 3, 2002 Resolution 2002 -269, Resolution establishing covenants on Lowell Park property purchased with DNR grant • Release of development agreement obligations DIASORIN Corp. (formally lncstar) Approval of Temporary On -Sale Liquor License — Valley Chamber Chorale — February 14- 16, 2003 Approval of Temporary On -Sale Liquor License — Valley Chamber Chorale — December 5- 7, 2003 PUBLIC HEARINGS Truth in Taxation Public hearing City Administrator Hansen provided a presentation on the proposed 2003 budget and its impact on the City of Stillwater resident's taxes. Mayor Kimble opened the public hearing Mr. Jim Gannon, Gannon Auto Body asked why his assessed valuation was so high. Mayor Kimble explained that the assessed valuation is set by Washington County and that Ms. Harrison would be able to give him information on who to contact at the County. Ms. Joyce Melton, owns property on Highway 36, stated that the assessed valuation oo her property doubled thereby doubling her taxes. Mayor Kimble stated that her situation was the same as Mr. Gannon's and that Ms. Harrison would be able to give her information on who to contact at the County as well. Mayor Kimble closed the public hearing. Action on the budget will be taken at the December 17, 2002 meeting. UNFINISHED BUSINESS Possible second reading of Ordinance No. 931. Flood Plain Ordinance Community Development Director Russell explained the flood plain ordinance and that the first reading was on November 12, 2002. He also stated that it has been approved by FEMA and DNR. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to approve Ordinance No. 931, an ordinance amending the Stillwater City Code by amending Chapter 31 -1 (The Zoning Ordinance) Subd. 22 "Flood Plain Overlay District ". All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Page 4 of 7 • • • • City Council Meeting 02 -25 December 3, 2002 NEW BUSINESS Petition for Street Name Change - South 6 Ave. to South Broadway. Mayor Kimble reviewed the request for the change in street name of South 6 Avenue to South Broadway and stated that Council has three options the first being that Council could elect to change the street name as requested. This would change the name of South 6 Avenue to South Broadway between Triangle Park and Churchill, a one block section; or City Council could hold a public hearing on the proposed street name change and notify property owners in the surrounding area, then make a decision based on results of the public hearing; or City Council could elect to take no action on the matter and leaving the street names in place. Councilmember Zoller stated that he is not sure that Broadway connects to 6 Avenue legally. He stated that he would hate to do something that may affect some of the old plats of the City of Stillwater or the history of the City. He recommended that the matter be referred to the Historic Preservation Commission for research and to make sure that we are not disrupting some of the old history and bring it back to a public hearing. Mayor Kimble stated he agreed with Councilmember Zoller and that another issue is in terms of maps and identifying whether 6 Avenue South should become Broadway all the way to Orleans. He felt that more comprehensive information is needed before a change is made. Councilmember Rheinberger agreed with Councilmember Zoller and Mayor Kimble and stated that he would like to see some public input and consider the whole street. Mr. Peroceschi stated that he would be in favor of the whole street being changed. He also stated that he talked to Beth Diem and she stated that the name change should stop at Churchill. City Attorney Magnuson stated that legal descriptions wouldn't change, only the mailing address of the people affected. Councilmember Zoller stated that before the public meeting the other affected property owners should be notified of the proposed name change. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger directing this issue to the Historical Preservation Commission for review, research and recommendation and return item to Council for a public hearing. All in favor. COUNCIL. REQUEST ITEMS Councilmember Bealka asked that the report to the State Preservation Office be placed on the next agenda. Page 5 of 7 City Council Meeting 02 -25 December 3, 2002 • Mayor Kimble stated that the report is an after the fact report that addresses the actions of the Heritage Preservation Commission. Councilmember Bealka expressed concern regarding the commission doing the surveying, photographing, and recording of the architectural styles of homes in the Churchill, Nelson & Slaughter Addition and asked if the investigator should have done this work. Community Development Director Russell stated that the commission's participation for the grant is in -kind services so they do this work as the City's portion of the grant. Mayor Kimble stated that it is a matching grant and that the commission and staff provide in -kind services that are worth $5,000 and that the other $5,000 comes from the State Historical Society, which is passed on to the investigator. Councilmember Bealka stated that he'd discuss the matter with staff. STAFF REPORTS (continued) Community Development Director Russell stated that he received a call from Economic Trade and Development wondering if the City had an account set up for affordable housing. He stated that an account should be set up if the City receives money for CDBG or some outside agency to assist with affordable housing. Councilmember Milbrandt stated that some guidelines would need to be prepared. 0 Community Development Director stated that more information would be provided to Council at a future meeting. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002 -270, creating separate fund account for affordable housing. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adjourn the meeting at 8:03 p.m. All in favor. ATTEST: Diane F. Ward, City Clerk Page 6 of 7 Jay L. Kimble, Mayor • • • City Council Meeting 02 -25 December 3, 2002 Resolution 2002 -265, directing payment of bills Resolution 2002 -266, certification of delinquent garbage bills. Resolution 2002 -267, Approving Dental Insurance Rates Resolution 2002 -268, Approving 2003 contribution toward Dental Insurance Premiums Resolution 2002 -269, Resolution establishing ccvenants on Lowell Park property purchased with DNR grant • Resolution 2002 -270, resolution creating separa :e fund account for affordable housing. Ordinance No. 931, an ordinance amending the Stillwater City Code by amending Chapter 31 -1 (The Zoning Ordinance) Subd. 22 "Flood Piz in Overlay District ". Page 7 of 7 •• • Safety e3.4 •-rN A. p '41p. PIiik . • Ait._ '1 • ? 1 ,..v:„_..t'? ',ti■ : - , • • • • • • • • • Pro id ki nity to _emov outdoor team • • (BAs at all levels of competitio: on high quaff encouraging tamely panicipa.tiofl bout dependence on public exploitive) ente rprise. 9 • • • • II • • ...•:!,. '••••• • . • .• . • • .. • .• • • • • • •,•, "" • •"' • t un IC oTs ia pr rt s lig water source ❑ Foundations M Individuals • Parent Assoc. ❑ Municipalities • Corporate • • • • • • • • • • l;apital Funding CI Foundations • Individuals 0 Parent Assoc. %Pausigigailities Corporate Well & Pipeline Grading/Paving igation Pro Felic Field Consi Turf Developm • • • • • • • •• • • • • • • St. Croix Valle y Athletic Partnership, Inc. SCVAP, Inc. Board of Directors Officers - 2003 President V. President Treasurer Secretary Board Members Jeff Clark - V.P. Mfging. David Hartwell - CEO Mfging David Klinger - Owner, Small Bus. Ken Kurttila - Lab Mgr. Hope Pederson - Acctg. Mgr. Jeff Robertson - CEO Hospital Ed Simonet III - Lawyer (Past Pres. 1999 -2002) Tom Hoffoss - Constr. Mgr. Randy Kopesky - Prob. Officer Brad Benesh - V.P. Bank Richard Siver - Teacher Joe Garry - Owner, Ins. David Johnson - Prop. Mgr. Nile Kriesel - Retired John Melville - Retired Jan Reyers - Mktg. Director Dr. Andrea Saterbak- Surgeon Denise Stephens - V.P. Comm. 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 8, St. Croix Valley Athletic Partnership, Inc. P.O. Box 203, Stillwater, Minn. 5508 Lucy Winton Bell Athletic Fields Year to Year Comparison 7,379 9U,000 Participation 2000 ❑ 2001 ❑ 2002 ❑ 2003 IN 2006 • • • • .M! 111110L:L • • • . • • . ••• . • • • • • • LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2002- 271 Ace Hardware Action Rental Applied Ecology, Inc. AT &T Bayport Best Western, Fergus Falls Braun Pump and Controls Bryan Rock Products Buberl Black Dirt Catco Citi Cargo & Storage Coca Cola Compaq Computer County Inn & Suites Cub Dauffenbach, Larry Dew Corporation Doherty, Jenifer Ecolab First Line Beverage Fitzgerald, Sue Goodwill • Gopher State One - Call Grand Prix Vending Hagen, Mike Hansen, Larry Hawk Labeling Hillyard Hi -Tech Signs Holiday Inn, Alexandria Holiday Inn, Austin Hotsy Equipment Ikon Office Solutions Imagineering Infratech Interstate All Battery Center Jansens Cleaning Service John E Reid & Associates Johnson Radio Kath Fuel Oil Kremer Spring & Alignment League of MN Cities Ins. Trust Lee Wayne Corporation Liberty Home Owners, Laura Lee Humphrey Magler, Jeff Magnuson Law Firm Maple Island McDonald Home Repair Supplies Stump Grinder Seeding Public Works Facility Telephone Contribution Legislative Staff Storm Sewer Housing John Nobles Septic Class Lift Station Repair Gravel Black Dirt Equipment Repair Supplies Storage Rental Concession Supplies Equipment Repair Housing Concession Supplies Reimburse Meal Expense Public Works Facility Parking Commission Flyer Map Pest Control Concession Supplies Mileage Reimbursement November 2002 ADC Expenses Billable Tickets Concession Supplies Reimburse Safety Boots Reimburse NLC Conference Expenses Label Tape Equipment Repair Supplies Dasher Ads Housing John Nobles Septic Class Housing John Nobles Soils Class Pipe Fittings Maintenance Agreement Consulting Transmitter,Equipment Repair Batteries Maintenance Agreement Seminar Maintenance Agreement Fuel Rear Spring & Shackles Insurance Fireworks Dare Supplies Park Refund Parking Seminar Professional Service Hardware Grading Escrow Refund 385.81 19.64 10,640.00 197.85 375.00 193.83 5,316.55 216.73 351.45 93.78 196.49 2,480.90 121.61 56.55 76.37 34.43 428,712.00 337.50 241.76 1,942.75 125.93 337.00 7.75 168.00 100.00 321.25 202.59 25.90 560.00 60.17 131.38 17.68 762.30 2,734.70 1,041.55 102.66 275.00 550.00 1,432.98 9.52 826.94 1,000.00 8.70 100.00 44.00 15,002.33 119.01 9,000.00 EXHIBIT " A" TO RESOLUTION #2002- 271 Page 2 McDonald Home Building Collaboration Menards Metropolitan Council Minn Blue Digital Imaging Minnesota DARE, Inc. MN Dept of Agriculture MN Pollution Control Agency MN State Fire Department Association MJ Raleigh Trucking Inc. National Trust Nestle Ice Cream Northwestern Tire Pameco Parts Associates, Inc. PC Pit Stop PC World POD'S Tire & Wheel Inc. Pro Guard Quality Flow Systems, Inc. Quill R & R Specialties Roettger Welding, Inc. Russell, Steve St. Croix Boat & Packet Company St. Croix Office Supplies Sentry Systems Inc. Shaw Lundquist Associates, Inc. Space Mobile & Modular Structures Springbrook Sprint S & T Office Products Stillwater Courier Stillwater Gazette Stillwater Towing, Inc. Stork Twin City Testing Sysco TA Schifsky & Sons Tee's Plus Teletronix Tower Asphalt, Inc. Trans Union Minneapolis Treadway Graphics Tripod Data Systems Trust -X Tyco US Bank University of MN Verizon Wireless Washington County Government Center Grading Escrow Refund Repair Supplies Wastewater Service Office Supplies Dare Supplies License Renewal Seminar Training & Reference Manual McKusick Ravine Storm Sewer Subscription Concession Supplies Tires Equipment Repair Supplies Equipment Repair Supplies Printer Repair Subscription Tire Repair Concession Supplies Equipment Repair Supplies Office Supplies Equipment Repair Supplies Repair Supplies Planning Commission Expenses October & November Expenses Office Supplies December Monitoring Services Prison Fire Clean Up December Rental HR Module 1st Payment Installment Cell Phone Office Furniture Public Works Facility Publication Publications Towing 2002 Streets Concession Supplies Asphalt & Tack Oil Dare Supplies Equipment Repair Charges, Phones Curve Crest Background Checks Dare Supplies Hard Lock for Survey Link Eyewash Supplies Maintenance Agreement Paying Agent Fee Seminars Cell Phone Curve Crest & Market Drive 3,000.00 160.37 93,513.33 65.33 89.00 10.00 60.00 40.00 149,626.33 40.00 299.52 991.58 188.86 125.67 84.75 19.97 31.13 51.85 78.01 14.84 478.55 141.00 30.43 86,610.96 513.57 107.67 420,289.23 135.00 11, 200.00 61.84 6,763.02 58.65 181.35 79.88 725.00 1,053.30 556.11 151.00 624.98 46,340.63 20.00 1,347.87 53.90 47.87 1,546.91 100.00 935.00 376.55 235.95 • • • • • EXHIBIT " A" TO RESOLUTION #2002- 271 Page 3 Watson, Dennis Watson's Maytag Workwell Yeadon ADDENDUM TO BILLS Appletree Institute Arch Wireless Bonestroo, Rosene,Anderlik & Associates Carquest Clarey's Safety Equipment Cunningham, Don G &K Heritage Printing Holman, Rose Interstate Battery Interstate Diesel Met Life Dental Qwest Rottlund Company Schoonover Body SRF Consulting Visionary Systems, Ltd. Washington County Recorder Xcel Adopted by the City Council this 17th Day of December, 2002 Computer Services Service CaII Flu Shots Equipment Repair Supplies Insurance Cell Phones Lily Lake Phase fl Equipment Maintenance Supplies Foam Carpet Cleaning Uniforms, Rugs, Soap Christmas in Stillwater,Parking Flyer Reimburse Mileage and Parking Expense Batteries Vehicle Repair Joe Ritzer Telephone Reimburse Grading Escrow Refunds Repair Damage to 6118 TH 36 Partnership Study Firehouse Contract Software Support Variance Publications Electricity /Gas 115.00 89.95 576.00 154.10 22,923.32 24.23 2,610.50 218.66 896.12 1,400.00 2,705.17 699.49 144.24 464.01 2,036.25 34.22 1,960.27 7,500.00 782.18 348.01 700.00 112.50 13,632.28 TOTAL 1,376,441.60 • • STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 651.439.1675 www.ci.stillwater..mn.us /library To: Stillwater Mayor and City Council From: Lynne Bertalmio, Library Director Re: Roll Over of 2002 Capital Funds December 17, 2002 Me v WO Two of our 2002 capital projects for which the funds have already been released were scheduled for completion in December. These are building improvement projects. Unfortunately, due to changes in the suppliers' schedules, these projects cannot be completed in 2002. We ask that the approved funds for these projects be rolled over into 2003 so that the projects may be done in January 2003. The funds are as follows: Plaster work above Circulation Desk $9,040 Carpeting 5,000 • t • Name: Address: City, State, Zip Stillwater, Minnesota 55082 Contact Name: Telephone: Tim Thomsen 651 -439 -4561 Fax # 651- 351 -2844 By: ITEM QTY. 1 1 1 1 20 2 10 6 2 MAINTENANCE Johnson Radio Communications Co. CONTRACT 660 Transfer Road • St. Paul • Minnesota 55114 • (651) 645 -6471 AGREEMENT Customer Stillwater Public Works 216 N. 4 Street - FACTORY AUTHORIZED SERVICE AND SALES - DESCRIPTION Motorola Base Station w/ Aston Power Supply Base/ Kenwood Mobile Base/ Kenwood Mobile Base/ Maxar Mobile Mobiles /Maxtrac/*** Maxar Kenwood TK -762 Mobiles Kenwood TK -762 Mobiles Kenwood Portables/TK260 Motorola Portables/ SP50 Date: LOCATION PLACE OF SERVICE Wilkins Street customer { **City Hall l ** Nicks Office ** Park Bldg- Tim Pub! c Works Publ�c Works Publ c Works Public Works (Public Works Date: December 13, 2002 Maintenance Period: January 1, 2003 — December 31, 2003 Payment Schedule: Quarterly or Annual Billing Special Instructions /Comments: See Rate Plan 1 customer customer customer customer customer customer JRCC JRCC * Portables Serviced Locally @ JRCC shop in St. Paul. * SA customers receive priority service/ Trip Charge is included. ** Covers the mobile radio; mic and power supply are not included. ** Parts are becoming scarce/ discontinued. If a part is no longer available for a MAXAR, radio may need to be replaced. Johnson Radio Communications Co. Customer B' /: Date: Rate/ Mo. Total i T &M T &'M warranty thru 12/03 warranty thru 12/03 $8.00 $8.00 $8.00 'warranty $8.00 $160.00 thru 12/03 $80.00 warranty Ithru 12/03 $7.00 $14.00 TOTAL $262.20 * Time and Materials labor charge is $ 80.00 per hour, Mon.- Fri.8AM- 4:30PM excluding holidays. JOHNSON RADIO COMMUNICATIONS COMPANY HARDWARE SUPPORT AGREEMENT * When signed on the reverse side, this Agreement shall be in effect as described below: GENERAL PROVISIONS SCHEDULE MAINTENANCE: Includes the labor and parts necessary to inspect, clean, maintain and repair equipment at the service center listed on the reverse side of this Agreement, according io the coverage selected (See Rate 1 or Rate 2). FATE 1: This rate reflects coverage limited to internal components of the chassis and control head (if applicable) only. Service for all supporting accessories (i.e., vehicle battery, power supply, wiring to radio, antenna parts, microphone, speaker) will be at regular rates Time & Material). RATE 2: This rate reflects coverage to all chassis, control head, and accessories supporting the operation of the 2 -way radio. Power to the radio must be free from noise interference and supply proper radio power levels. FIELD SERVICE: Is included in maintenance agreement. T & M calls will be charged a trip fee. UNLIMITED NUMBER OF SERVICE CALLS: During the Contract period, all parts and labor are included as described under Rate 1 or Rate 2 in the yearly cnarge. When requested, service will be fumished during normal business hours of 7:30am — 4:30pm, Monday through Friday (Except on National Holidays). 24 -hour on -call service is available with charges over and above the Contract rate. Service provided under this Agreement shall not include labor, parts or expenses necessary to repair damage caused by acts of God, strikes, fire, water, accident, misuse, or service by unauthorized personnel. Johnson Radio Communications Co., will not be liable for any failure or delay in performance due in whole of part to any cause beyond JRCC's control. JRCC shall not be liable for loss or profit or other economic loss, indirect, special, consequential or other similar damages arising out of any breach of this Agreement or obligations under this Agreement. Invoices will be rendered and payment is to be made in advance on an basis at the current rates. No Service will be performed if your account is 30 days past due. This Agreement will renew itself automatically each year at the rates in effect at the time of renewal and will continue on an annual basis unless cancelled by either party by 30 day written notice. Units added to the existing Contract Agreement will be pro -rated to maintain annual renewal of all covered units. Customer will pay, or reimburse, JRCC for all state and local taxes imposed on Customer or JRCC as a result of this Agreement. This Agreement may be assigned only with the prior written consent of JRCC. This Agreement is governed by the Laws of the State of Minnesota FCC records and requirements are the responsibility of the licensee. This Agreement includes an annual preventive maintenance check of system to ensure maximum uptime per customer request. Agreement is contingent upon verification of quantities, serial numbers and units in good working condition. SA Customer will receive a 5% discount on battery and accessory items. Customer will receive a 5 °L viscount for annual billing. • • RESOLUTION 2002 -281 APPROVAL OF MAINTENANCE AGREEMENT WITH JOHNSON RADIO COMMUNICATIONS CO. BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreements between the City of Stillwater and Johnson Radio Communications Co. for maintenance of public works communications equipment, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 17 day of December 2002. ATTEST: 1111 Diane F. Ward, City Clerk Jay L. Kimble, Mayor LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2002- 271 Ace Hardware Repair Supplies 385.27 Action Rental Stump Grinder 19.64 ' Applied Ecology, Inc. Seeding Public Works Facility 10,640.00• AT &T Telephone 197.85 Bayport Contribution Legislative Staff' Storm Sewer 375.00 Best Western, Fergus Falls Housing John Nobles Septic Class 193.83 Braun Pump and Controls Lift Station Repair 5,316.55 Bryan Rock Products Gravel 216.73 Buberl Black Dirt Black Dirt 351.45 Catco Equipment Repair Supplies 93.78 Citi Cargo & Storage Storage Rental 95.85 Coca Cola Concession Supplies 2,480.90 Compaq Computer Equipment Repair 121.61 County Inn & Suites Housing 56.55 Cub Concession Supplies 76.37 Dauffenbach, Larry Reimburse Meal Expense 34.43 Dew Corporation Public Works Facility 428,712.00 Doherty, Jenifer Parking Commission Flyer Map 337.50 Ecolab Pest Control 241.76 First Line Beverage Concession Supplies 1,942.75 '. Fitzgerald, Sue Mileage Reimbursement 125.93 Goodwill November 2002 ADC Expenses , 337.00 II) Gopher State One - Call Billable Tickets 7.75 Grand Prix Vending Concession Supplies 168.00 Hagen, Mike Reimburse Safety Boots 100.00 Hansen, Larry Reimburse NLC Conference Expenses 321.25 Hawk Labeling Label Tape 202.59 Hillyard Equipment Repair Supplies 25.90 Hi -Tech Signs Dasher Ads 560.00 Holiday Inn, Alexandria . Housing John Nobles Septic Class 60:17 Holiday Inn, Austin Housing John Nobles Soils Class 131.38 Hotsy Equipment Pipe Fittings : 17.68 Ikon Office Solutions Maintenance Agreement 381.15 Imagineering Consulting 2,734.70 Infratech Transmitter,Equipment Repair - •,041.55 Interstate All Battery Center Batteries 102.66 Jansens Cleaning Service Maintenance Agreement 275.00 John E Reid & Associates Seminar 550.00 Johnson Radio Maintenance Agreement 1,432.98 Kath Fuel Oil Fuel 9.52 Kremer Spring & Alignment Rear Spring & Shackles 826.94 League of MN Cities Ins. Trust Insurance Fireworks 500.00 Lee Wayne Corporation Dare Supplies 8.70 Liberty Home Owners, Laura Lee Humphrey Park Refund 100.00 Magler, Jeff Parking Seminar , 44.00 Magnuson Law Firm Professionat'Service 15,002.33 Maple Island Hardware 119.01 • McDonald Home Grading Escrow Refund 9,000.00 EXHIBIT " A" TO RESOLUTION #2002- 271, McDonald Horne Building Collaboration Menards Metropolitan Council Minn Blue Digital Imaging Minnesota DARE, Inc. MN Dept of Agriculture MN Pollution Control Agency MN State Fire Department Association MI Raleigh Trucking Inc. National Trust Nestle Ice Cream Northwestern Tire Pameco Parts Associates, Inc. PC Pit Stop PC World POD'S Tire,& Wheel Inc. Pro Guard Quality Flow Systems, Inc. Quill R & R Specialties Roettger Welding, Inc. Russell, Steve St. Croix Boat & Packet Company St. Croix Office Supplies Sentry Systems Inc. Shaw Lundquist Associates, Inc. .Space Mobile & Modular Structures Springbrook Sprint S & T Office Products Stillwater Courier Stillwater Gazette Stillwater Towing, Inc. Stork Twin City Testing Sysco TA Schifsky & Sons Tee's Plus Teletronix Tower Asphalt, Inc. Trans Union Minneapolis Treadway Graphics Tripod Data Systems Trust -X Tyco US Bank University of MN Verizon Wireless Washington County Government Center Grading Escrow Refund Repair Supplies Wastewater Service Office Supplies Dare Supplies License Renewal Seminar Training & Reference Manual McKusick Ravine Storm Sewer Subscription Concession Supplies Tires Equipment Repair Supplies Equipment Repair Supplies Printer Repair Subscription Tire Repair Concession Supplies Equipment Repair Supplies Office Supplies Equipment Repair Supplies Repair Supplies Planning Commission Expenses October & November Expenses Office Supplies December Monitoring Services Prison Fire Clean Up December Rental HR Module 1st Payment installment Cell Phone' Office Furniture Public Works Facility Publication Publications Towing 2002 Streets Concession Supplies Asphalt & Tack Oil Dare Supplies Equipment Repair Charges, Phones Curve Crest Background Checks Dare Supplies Hard Lock for Survey Link Eyewash Supplies Maintenance Agreement Paying Agent Fee Seminars CeII Phone Curve Crest & Market Drive Page 2 3,000.00 160.37 93,513:33 65.33 . 89.00 10:00 60.00 40.00 149,626.33 40.00 299.52 991.58 188.86 125.67 84.75 19.97 31.13 51.85 78.01 14.84 478.55 141.00 30.43 86,610.96 332.07 107.67 420,289.23 135.00 11,200.00 , 61.84 6,763.02 58.65 181.35 79.88 725.00 1,053.30 556.11 151.00 624.98 46,340.63 20.00 1,347.87 53.90 47.87 1,546.91 100.00 935.00 376.55 235.95 . • • • • • EXHIBIT " A" TO RESOLUTION #2002- 271 Page 3 Watson, Dennis Computer Services 115.00 Watson's Maytag Service Call 89.95 Workwell Flu Shots 576.00 Yeadon Equipment Repair Supplies 154.10 Adopted by the City Council this 17th Day of December, 2002 • • • BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that, the salary retainer for City Attorney David T. Magnuson, for the Year 2003, shall be $75,000. Adopted by the City Council this 17 day of December 2002. ATTEST: Diane F. Ward, City Clerk RESOLUTION NO. 2002-272 APPROVING SALARY RETAINER FOR CITY ATTORNEY FOR YEAR 2003 Jay Kimble, Mayor • • • To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/13/2002 Re: Designation of Legal Publications for 2003 The City has received the attached proposals from The Stillwater Evening Gazette, The Courier, and Press Publications to provide legal publication services to the City. Press Publications' proposal is considerably higher than the Gazette and Courier. The Gazette and The Courier have not raised their rates from last year. For over nine years, the legal publications have been shared between the Gazette and the Courier. The Gazette has published the legal notices and the Courier has published the proceedings of the meetings as required by the City Charter. Both newspapers have provided timely and required services in the past. However, because the Gazette is a daily paper the requirements for legal publications are easily met. The Courier on the other hand is a weekly paper and the requirement for legal publications such as a Special Meeting Notice would be more difficult to achieve. Example: Council at its regular meeting calls for a special meeting for the following Tuesday (which needs to be published three days prior to the special meeting) would not be published until the following Wednesday after the Special Meeting. RECOMMENDATION: I recommend that we continue to use the Gazette and Courier for legal publications. The Courier for the City's meeting proceedings and the Stillwater Gazette for other legal publications /notices. Even though the Gazette's quotation is higher than The Courier's, the Stillwater Gazette as a daily paper would better serve the City for other legal notices. ACTION REQUIRED: Memorandum If Council concurs with the recommendation, they should pass a motion adopting Resolution 2002 - 273, approving agreements for 2003 legal newspapers. November 26, 2002 Sue Moore City of Stillwater 216 4 Street North Stillwater MN 55082 Dear Sue; a tiCltuat� tte Serving The St. Croix Valley Since 1870 I appreciate the City of Stillwater's request for a quote for its legal notices in 2003. I do request consideration that the Stillwater Gazette be named the city's legal newspaper for the year 2003. The Gazette continues to offer the highest number of paid circulation newspapers distributed within the city. In addition, the Gazette's:five- days -a -week publication schedule gives city government many options for presenting its legal advertising to the public in a timely manner. Sincerely, 4111P0 4 ohn Lund blisher 651- 796 -1116 johnlund@pressenter.com 1931 Curve Crest Blvd. • Stillwater, MN 55082 651 - 439 -3130 • fax: 651- 439 -4713 www. stillwatergazette.com The legal rate for 2003 remains the same - $4.05 per column inch forthe first insertion, and $3.20 per column inch for subsequent insertions of the same ad. I look forward to the Gazette's continuing to serve the city and its citizens in this capacity. Should you have any questions, or if you are in need of additional information, please let me know. Thank you. • Stillwater Courier News i O City of Stillwater Attn: Sue Moore From: Stillwater Courier News 102 S. Second Street Stillwater, MN 55082 We appreciate the opportunity we have had to serve as the City's official newspaper in the past. We are excited about the future of our publication, which is the only newspaper to originate in Stillwater. We also appreciate the opportunity to cover your regular meetings, and trust that Julie Kink's professional efforts have been fair and informative. We trust the City, our readers an d oc .. members will be impressed with the improvements we have made in our publication in the past year and also will be impressed with the changes we are planning for the near future. If you ever have any comments, suggestions or the like, please feel free to call Sharon Baker, our editor, or myself, Jeff Holmquist. Again this year, we would be honored to be selected as the official newspaper for the City of Stillwater. Our rate for the legal advertisements will again remain unchanged. The rate will be $3.91 per column inch. S Thank you for your consideration in this matter, and we hope for a cooperative (and relatively stress -free) year ahead. Sincerely, ' i 9_. - oft/Vh ' ja) Jeff Holmquist L Publisher, Stillwater Courier News DEC. 12. 2002 2:59PM Publications Eugene D. Johnson, Publisher 4779 Bloom Ave., White Bear Lake, Mn 55110 • 651- 407 -1200 • Fax: 651 - 429-1242 December 9, 2002 Diane Ward, City Clerk City of Stillwater 216 North 4th Street Stillwater, MN 55032 Dear Ms. Ward: Will you please present to the voters of the City of Stillwater our interest in having the St. Croix Valley Press designated as the official newspaper for the city in 2003. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent ftrm. We prefer submittal of legal notices by computer disk, zip disk or formatted for Mac. We accept the following formats: Microsoft Word, Quark Xpress, Adobe Illustrator or Adobe Photoshop. You are also encouraged to e-mail your notices to: ppcomp @sherbtel.net Clearly label them as "Public Notices." We will also continue to accept notices by mail or fax at (651) 429 The rate for legal notice is $5.60 per column inch in 7-pt. type. Our rate continues to be lower than the competition based on total homes receiving the St Croix Valley Press. Our deadline for legal notices is Friday by 5PM for the following Thursday publication. In an emergency we can accept notices until noon on Monday. We look forward to being of service to the township. If you have any questions, please call me at (651) 407 -1200. Sincer miscl.sawgg02.doc PRESS PUBLICATIONS isa Graber Legal Notice Coordinator NO. 684 P 2 Your Best Source For Community Information While Bear Press • Vadnais Heights Press • St. Croix Valley Press • Quad Community Press • Shoreview Press • Forest Lake Press ppnewsOsherbtel.net ppcomp@sherbtel.net ppadvertising@sherbtel.net ppcirc@sherbteLnet LOCATION:6124291242 RX TIME 12/12 '02 15.37 • • • • AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2003 THIS AGREEMENT, made and entered into this 17th day of December, 2002, by and between THE STILLWATER EVENING GAZETTE, hereinafter called the "Contractor ", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City" WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2003, the Contractor will publish all official proceedings of the City Council in The Stillwater Evening Gazette. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. • 5. In accordance with the Specifications for City of Stillwater publications for 2003 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: First Insertion: $4.05 per Column Inch Second, and Each Subsequent Insertion: $3.20 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE STILLWATER EVENING GAZETTE In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Jay L. Kimble, Mayor AGREEMENT FOR, OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2003 THIS AGREEMENT, made and entered into this 17th day of December, 2002, by and between THE COURIER, hereinafter called the "Contractor ", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City ". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Courier is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2003, the Contractor will publish all official proceedings of the City Council in The Courier. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2003 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: First Insertion: $3.91 per Column Inch Second, and Each Subsequent Insertion: $3.10 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence: of: THE COURIER In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • • RESOLUTION 2002 -273 APPROVAL OF AGREEMENTS FOR 2003 LEGAL NEWSPAPERS BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreements between the City of Stillwater and The Stillwater Evening Gazette for legal notices and The Courier for proceedings in summary form for 2003, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 17 day of December 2002. ATTEST: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the Year 2003: Adopted by Council this 17 day of December, 2002. Attest: Diane F. Ward, City Clerk RESOLUTION 2002 -274 DESIGNATION OF DEPOSITORIES FOR 2003 Central Bank Eagle Valley Bank Jennings State Bank Firstar Bank U.S. Bank Wells Fargo Bank Minnesota 4 -M Investment Fund Juran & Moody Morgan Keegan Edward Jones Merrill Lynch Wachovia Securities, Inc. Northland Securities Solomon Smith Barney Jay Kimble, Mayor • • RESOLUTION NO. 2002 -275 ADOPTING DELINQUENT SEWER CHARGES LOCAL IMPROVEMENT NO. 00001 WHEREAS, it is the policy of the City of Stillwater to certify to the County the delinquent utility charges. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, which the attached list constitutes the delinquent sewer charges and is hereby levied as an assessment against those parcels and the total is $79,694.58. Adopted by the Stillwater City Council this 17 day of December, 2002. Attest: Diane F. Ward, City Clerk Jay L. Kimble, Mayor CITY OF STILLWATER 2003 SEWER CERTIFICATION GEO Code 1903020440043 2003020130007 2003020130012 2003020210013 2003020210020 2003020220009 2003020220022 2003020240009 2003020320001 2003020320004 2003020330036 2003020330054 2003020330067 2003020330077 2003020410028 2003020410038 2103020130039 2103020130040 2103020130053 2103020130063 2103020130064 2103020140007 2103020140014 2103020140020 2103020140032 2103020330027 2103020330055 2103020330062 2103020340033 2103020340034 2103020340036 2103020340041 2103020340088 2103020340092 2103020340100 2103020340113 2103020340133 2103020340142 Certifiable Amount 80.80 394.60 415.60 214.00 124.30 529.00 266.50 251.80 58.00 124.90 327.40 78.70 75.00 105.40 291.20 293.80 58.00 58.00 77.00 77.00 58.00 58.00 58.00 58.00 58.00 505.90 214.00 342.10 43.50 274.90 214.00 314.80 46.32 229.80 175.70 43.50. 181.60 323.20 GEO Code 2903020310014 2903020310024 2903020310034 2903020310043 2903020320006 2903020320009 2903020320016 2903020320028 2903020320029 2903020320039 2903020320046 2903020320049 2903020320070 2903020320081 2903020330010 2903020330013 2903020330026 2903020330032 2903020330036 2903020330038 2903020330048 2903020330073 2903020330076 2903020340001 2903020340005 2903020340010 2903020340018 2903020340040 2903020340081 2903020340085 2903020410024 2903020410029 2903020410055 2903020410064 2903020410066 2903020410077 2903020410080 2903020410083 Certifiable Amount 361:00 63.60 87.60 279.10 96.10 214.00 369.40 118.00 50.00 80.30 239.20 394.60 354.70 143.80 192.10 312.70 369.40 80.80 76.60 436.60 249.70 252.30 367.30 281.20 260.20 306.40 361.00 300.10 45.60 310.60 206.70 358.90 371.50 43.50 369.40 295.90 237.10 325.30 • 2103020340144 2103020340147 2103020430014 2103020430017 2103020430020 2103020430024 2103020430031 2103020430039 2103020430045 2103020430049 2103020430051 2103020430074 2103020430079 2103020430080 2803020120030 2803020120063 • 2803020120078 2803020130062 2803020130071 2803020130081 2803020130128 2803020130140 2803020210004 2803020210009 2803020210010 2803020210023 2803020210025 2803020210043 2803020210053 2803020210077 2803020210084 2803020210088 2803020210095 2803020210104 2803020210107 2803020210108 2803020210109 2803020210111 CITY OF STILLWATER 2003 SEWER CERTIFICATION GEO Code Certifiable Amount 43.50 291.70 214.00 234.50 214.00 293.80 101.80 398.80 224.50 164.70 382.00 226.60 85.00 214.00 260.20 120.10 459.40 66.10 625.60 466.00 216.10 53.50 220.30 344.20 214.00 316.90 260.20 363.10 220.30 141.10 204.00 53.50 179.40 308.50 258.10 247.60 89.10 80.30 GEO Code 2903020420009 2903020430004 2903020430010 2903020430020 2903020430027 2903020430031 2903020430082 2903020440026 2903020440040 2903020440041 2903020440052 2903020440055 2903020440070 2903020440072 2903020440075. 2903020440084 2903020440104 2903020440118 2903020440122 3003020410003 3003020410010 3003020410019 3003020410027 3003020410028 3003020410036 3003020440006 3003020440032 3003020440034 3003020440049 3103020110022 3103020110027 3103020110044 3103020110088 3103020110090 3103020110098 3103020120002 3103020130022 3103020140008 Certifiable Amount 421.90 43.50 270.70 239.20 323.20 289:60 253.90 214.00 277.00 526.90 214.00 356.80 97.60 47.70 323.20 162:60 94.50 68.20 228.20 81.30 226.60 291.70 173.60 214.00 243.40 168.50 316.90 141.10 86:60 312.70 363..10 440.80 270.70 78.70 214.00 206.10 224.50 53.90 CITY OF STILLWATER 2003 SEWER CERTIFICATION GEO Code 2803020210112 2803020210133 2803020220040 2803020220066 2803020220073 2803020220089 2803020230019 2803020230021 2803020230022 2803020230023 2803020230029 2803020230045 2803020230060 2803020230064 2803020230065 2803020230070 2803020230072 2803020230081. 2803020230085 2803020230104 2803020230108 2803020230109 2803020230113 2803020230115 2803020230132. 2803020230136 2803020230140 2803020230140 2803020240006 2803020240007 2803020240018 2803020240024 2803020240025 2803020240028 2803020240041 2803020240061 2803020240062 2803020240065 Certifiable Amount 251.80 261.40 249.70 156.10 409.00 43.50 43.50 214.00 247.60 219.00 214.00 247.60 232.90 106:80 158.90 235.70 424.00 283.30 214.00 41.30 54.00 273.30 321.10 54.00 346.30 421.90 58.00 266.50 255.40 58.20 319.00 249.70 90.70 350.50 43.50 354.40 214.00 214.00 GEO Code 3103020140022 3103020140028 3103020140035 3103020140042 3103020140044 3103020140047 3103020220010 3103020310008 3103020310071 31'03020410039 3103020410041 3203020120014 3203020120019 3203020120048 3203020120053' 3203020120058 3203020130010 3203020130034 3203020130050 3203020130084 3203020130097 3203020130104 3203020140006 3203020140027 3203020140032 3203020210006 3203020210029 3203020210054 3203020220017 3203020220062 3203020220085 3203020220107 3203020220108 330302011 0020 3303020110022 3303020110024 3303020110045 3303020110048 Certifiable Amount 302.20 67.70 356.80 348.40 749.50 249.70 43.50. 230.80 45.60 43.50 97.00 54.00 384.10 258.10 136.90 '120.10 352.60 167.90 316.90 100.80 214.00 51.70 58.00 161.00 220.30 239.20 310.60 396.70 49.80 72.90 . 247.60' 214.00 337.90 228.70 132.70 136.90 142.40 295.90 • CITY OF STILLWATER 2003 SEWER CERTIFICATION GEO Code 2803020240075 2803020240090 2803020310004 2803020310013 2803020310021 2803020310026 2803020310031 2803020310032 2803020310048 2803020310049 2803020310054 2803020310091 2803020310106 2803020310112 2803020320007 2803020320064 • 2803020320075 2803020320083 2803020320099 2803020320100 2803020320114 2803020320118 2803020320144 2803020320147 2803020320150 2803020330027 2803020330044 2803020330046 2803020330059 2803020330066 2803020330074 2803020330077 2803020330104 2803020330107 2803020340007 2803020340040 2803020340063 • 2803020340078 Certifiable Amount 287.50 300.10 655.00 43.50 38.00 354.70 256.00 346.30 45.60 293.80 277.00 48.00 308.50 48.00 51.90 116.00 237.60 291.70 283.30 379.60 1,739.68 847.18 214.00 636.10 159.10 432.40 111.70 237.10 335.80 295.90 247.00 245.50 214.00 277.00 218.20 228.70 288.70 251.30 GEO Code 3303020110062 3303020110073 3303020110081 3303020110101 3303020110102 3303020110105 3303020110116 3303020110126 3303020110136 3303020120017 3303020120019 3303020120033 3303020120034 3303020120035 3303020120037 3303020120062 3303020120088 3303020120091 3303020120100 3303020130028 3303020130028 3303020130043 3303020130061 3303020140010 3303020140022 3303020140046 3303020140074 3303020140081 3303020140127 3303020140128 3303020140131 3303020210007 3303020210016 3303020210028 3303020210051 3303020210053 3303020210054 3303020210058 Certifiable Amount 226.00 214.00 262.30 214.00 149.30 177.90 66.10 298.00 421.90 55.60 177.30 214.00 247.60 316.90 205.10 214.00 260.20 222.40 43.50 344.20 266.50 403.00 214.00 130.60 179.60 510.10 266.50 262.30 91.80 173.10 218.20 122.20 160.50 111.20 240.80 70.70 287.00 218.20 CITY OF STILLWATER 2003 SEWER CERTIFICATION GEO Code 2803020340097 2803020340108 2803020410018 2803020410089 2803020410106 2803020410110 2803020420001 2803020420092 2803020430004 2803020430010 2803020430066 2803020430075 2803020430102 2903020110011 2903020110050 2903020110057 2903020140017 2903020140032 2903020140066 2903020210005 2903020210011 2903020240051 Certifiable Amount 417.40 72.90 400.90 457.00 574.00 291.20 304.30 616.90 58.00 344.20 113.80 123.90 745.30 314.80 138.50 66.60 323.20 279.10 222.40 31 2.70 54.00 302.20 GEO Code 3303020210076 3303020210102 3303020210110 3303020240012 3303020240014 3303020240027 3303020310049 3303020310060 3303020310065 3303020310071 3303020320008 3303020320028 3303020320033 3303020320033 3303020320033 3303020340013 3303020340021 3403020220013 3403020220068 3403020230050 3403020230054 3403020310013 Certifiable Amount 47.70 201.60 249.70 312.70 327.40 390.40 43.00 45.60 428.20 105.40 49.80 146.00 228.70 53.50 214.00 43.50 49.80 118.00 43.50 82.50 79.20 88.00 79,694.58 • • • • • Memorandum To: Mayor and City Council From: Klayton Eckles, Director of Public Works Date: December 9, 2002 Subject: Change Order #11 for Public Works Facility DISCUSSION Attached is change order #11 for the Public Works facility decreasing the contract in the amount of $(12,866.00). There are still some pending items including more credits that will be handled with a future change order. RECOMMENDATION Staff recommends that Council approve change order #11 in the amount of $(12,866.00). ACTION REQUIRED If Council concurs with staff recommendation, Council should a motion adopting a resolution approving change order #11. APPROVAL OF CHANGE ORDER #11. PUBLIC WORKS FACILITY PROJECT (PROJECT 9619) BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that Change Order #11 in the amount of $(12,886.00) for the Public Works Facility Project is hereby approved: Change order #11 includes the following: 1. Modify ductwork at Park Department 2. Provide and install RPZ backflow preventer as required 3. Provide new lighting at wash bay 4. Relocate water, gas and sprinkler piping in wash bay 5. Add man door at wash bay 6. Relocate fire department connection 7. Credit for installation of concrete pavers and steel edging 8. Added acoustical ceiling at room 139 and closets 9. Relocate feed and disconnect for elevator 10. Relocate unit heaters and omit flue enclosures 11. Provide Urethane Foam Insulation at various locations 12. Provide return air grilles and sleeves at rooms 204 and 301 13. Omit unit price work Thus decreasing contract amount from $4,905,297.00 to $4,892,411.00 Adopted by Council this 17`'' day of December 2002. Attest: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • • December 12, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Pledge of Allegiance Dates DISCUSSION: ACTION REQUIRED: MEMORANDUM As directed by Council at their May 5, 2002 meeting, the dates listed are close to special holidays to place the Pledge of Allegiance on the agenda for the 2003 calendar year. Memorial Day — second meeting in May (May 20) Flag Day (June 14) — first meeting in June (June 3) 4 th of July — first meeting in July (July 1) Veterans Day (November 11) — first meeting in November (November 4) Review the above dates and add any other dates Council wishes for the 2003 calendar year.. Department: Public Works STAFF REQUEST ITEM DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to purchase band saw for the Public Works Facility. Date: 12 -12 -02 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Estimated cost is $1,500. This is budgeted under 2002 capital outlay ADDITIONAL INFORMATION ATTACHED Yes No X . ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Date: 12 -12 -02 • • • • RESOLUTION 2002 -277 APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING FOR ST. CROIX ATHLETIC PARTNERSHIP, AT ST. CROIX SALOON AND EATERY, 112 NORTH MAIN STREET, STILLWATER, MN WHEREAS, the St. Croix Athletic Partnership at St. Croix Saloon & Eatery, 112 North Main Street, Stillwater, MN has submitted an application to the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit application; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes; NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the gambling license requested by the St. Croix Athletic Partnership at St. Croix Saloon & Eatery, 112 North Main Street, Stillwater, MN. The Clerk is directed to sign the acknowledgement on the permit application and to attach a copy of this Resolution to the application to be submitted to the Gambling Control Board. Adopted by the City Council for the City of Stillwater this 17 day of December, 2002. Attest: Diane F. Ward, City Clerk Jay L. Kimble, Mayor Minnesota Lawful Gambling LG214 Premises Permit Application Class of Permit Check one 0 Class A - Pull -tabs, tipboards, paddlewheels, raffles, bingo Class B - Pull -tabs, tipboards, paddlewheels, raffles LI Class C - Bingo only OR bingo and pull -tabs when total gross receipts does not exceed $50,000 per year Class D - Raffles only Organization Information Organization name (as it appears on documentation filed with Minnesota Secretary of State or Internal Revenue Service) 3i 0(611 \h U( Ir 1.0 . Name of chief executive officer (cannot be your gambling man ger) 7 tc Uti l Y_ A c t Gambling Premises Information Name of establishment where gambling will be conducted Page 1 of 3 7/01 FOR BOARD USE ONLY Check # Amount Expiratation date Premises Permit Fee During 2nd year of Two years organization license $400 $200 $250 $125 $200 $100 $150 $75 Street address (do not use a P.O. box number) C)►\. Sd (cr)n 112 1\1 Nihau City & county where gambling premises is bcated —OR— Township & county where gambling premises is located if outside city limits Is the premises located within city lim ? Yes Rr- No L If No, is township: U Organized L Unorganized Li Unincorporated Does your oanization own the budding where the gambling will be conducted? ❑ Yes IVI No If no, attach (1) the appropriate lawful gambling lease form, and (2) the sketch of all leased areas with dimensions and square footage clearly defined A lease and sketch are not required for class D applications. Name of legal owner of premises Address City State/Zip prt cf a∎ Icxidcr i Z-NI S- cs°fi 11 550a- Address(es) of Storage Space of Gambling Equipment List an locations where used and unused gambling product is stored. Do not use a P.O. box number. (Attach an additional sheet if necessary.) Address Organization license number Daytime phone number, including area code tf3 t l 4-1 f ??2— City State/Zip Lgc2 • (-ry c C 9c fi W JAN G _91/4w2 • • • LG214 Premises Permit Application Bingo Occasions for Class A or C Permits If applying for a class A or C permit, enter day and beginning /ending hours of bingo occasions (indicate A.M. or P.M.). No more than ten bingo occasions may be conducted per week. An occasion must be at least one and one -half hours, not to exceed four hours. Day Beainnino /Ending Hours Dav Beainnino /Ending Hours Day Beciinnino /Ending Hours to to -- — to to to — — to to to - - - - - -- to to Noon Hour Bingo Only Day Beoinnina /Ending Hours Day Beginning /Endino Hours Pay Beginning /Endino Hours to to — — to to to to to Gambling Bank Account Information j c l u • L Y' J iv) UL Acknowledgment Gambling site authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners may enter the premises to enforce the law. Bank records information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization license authorization I hereby authorize the Gambling Control Board to modify the class of organization license to be consistent with the class of premises permit being applied for. Bank account number* Bank 1-7 6 e c Q Bank street address St to /Z code Lci m 1 igN New organizations: The account number may be obtained and submitted to the Gambling I Control Board within ten days after you receive your premises permit. Name, address, and title of members authorized to sign checks from the gambling account. The organization's treasurer may not handle gambling funds. am a Street Address pity Zip Code Title ►PraCrri ;I� r C.Il v ' 1`�h I Y t'�' i � f- utblt Signature of chief executive officer (Designee may not sign) Date Page 2 of 3 7/01 12.7 k 11 .4 A Aft ai tk y Oath I declare that: 1. I have read this application and all information submitted to the board is true, accurate, and complete; 2. all other required information has been fully disclosed; 3. 1 am the chief executive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, if licensed, to abide by those laws and rules, including amendments to them; 6. any changes in application information will be submitted to the board and local unit of government within ten days of the change; and 7. 1 understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. It In.,- LG214 Premises Permit Application Local Unit of Government Acknowledgment and Approval If the gambling premises is within city limits, the city must sign this application and provide a resolution. On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a resolution specifically approving or denying the application will be forwarded to the applying organization. Title Date If the gambling premises is located in a township, both the county and township must sign this application. The county must provide a resolution. For the township On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. A township has no statutory authority to approve or Signature of township official acknowledging application deny an application (Minn. Stat. 349.213, subd. 2). For the county On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jurisdiction, and that a resolution specifically approved or denying the application will be for- warded to the applying organization. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a premises permit. If you supply the information requested, the Board will be able to process your application. This form may require the disclosure of your Social Security number. If so, your Social Security number will be used to determine your compliance with the tax laws of Minnesota. Authorization for requiring your Social Security number is found at 42 U.S.C. 405 (c)(i). Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your premises permit. When the Board issues your Print name of city Signature of city personnel receiving application Print name of township Title Print name of county Date Page 3 of 3 7/01 Signature of county personnel receiving application Title Date premises permit, all of the information that you have provided to the Board in the process of applying for your premises permit will become public except for your Social Security number, which remains private. If the Board does not issue you a premises permit, all the information you have provided in the process of applying for a premises permit remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. Questions? Call the Licensing Section of the Gambling Control Board at 651- 639 -4000. If you use a TTY, you can call the Board by using the Minnesota Relay Service and ask to place a call to 651 - 639 -4000. This form will be made available in alternative format (i.e. large print, Braille) upon request. • • • • Page 1 of 2 Minnesota Lawful Gambling 5/01 LG221 Lease for Pull -Tab, Paddlewheel, Tipboard, and/or Raffle Activity Name of Legal Owner of Premises Street Address City State <t Zip Daytime Phone 14 EI iti tit s t 11,01k- < 112 N t1i i ill Y _ 1 t[ 'a ki 4 1 )1A-: 1 Name of Lessor Street Address City State Zip Daytime Phone (If same as legal own , e in "SAME ") ( S] - C r t i't 5a1..et: I a► ��; i AA 11, ' il4 N h et) 1 1- Name of Leased Premises Street Address City Zip Daytime Phone C1 \ vtlu e - a - u:Th c,t tc -2 -11 tt 1 - 4 - 102 Name of Lessee (name of olganization leasing the premises) Organization License Number Daytime Phone Rent Information 1. Total rent cannot exceed $1,000 per month for all non -bingo activity for this premises. 2. For bingo activity, use lease form LG222. 3. For pull -tab dispensing machines, use lease form LG223. Sketch and Dimensions of Leased Area Sketch. For all areas being leased for the conduct of gambling and storage of gambling product at this premises, attach a sketch (drawing) showing: (1) the leased area(s), and (2) the dimensions. Dimensions The leased areas are: I1 Storage Storage feet by feet by feet by feet by feet by Paddlewheels 1,X1 Pull -Tabs Term of Lease The term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board, unless terminated sooner by mutual consent of the lessor and lessee. Questions on this form should be directed to the Licensing Section of the Gambling Control Board (Board) at 651 -639- 4000. This publication will be made available in alternative format (i.e. large print, Braille) upon request.lf you use a TTY, you can call the Board by using the Minnesota Relay Service 4. An organization may not pay rent to itself or to any of its affiliates for space used for the conduct of lawful gambling. 5. Rent to be paid per month $ _ j. (`�1 If no rent is to be paid, indicate -0- For Premises Permit Renewal Applications Only: If no changes have been made at the site, you do not have to complete this section or provide a sketch. feet for a total of feet for a total of feet for a total of feet for a total of feet for a total of Combined total Lawful Gambling Activity Type of gambling activity that will be conducted at this gambling premises. Check all that apply. 11 Raffles Tipboards square feet. square feet. square feet. square feet. square feet. square feet. Amended Lease Only If this is an amended lease showing changes occur- ring during the term of the current premises permit, write in the date that the changes will be effective / / . Both parties that signed the lease must initial and date all changes. and ask to place a call to 651 - 639 -4000. The information requested on this form will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities_ Page 2 of 2 5 /01 LG221 Lease for Pull -Tab, Paddlewheel, Tipboard, and/or Raffle Activity LESSOR PROHIBITIONS Management of Gambling Prohibited The owner of the premises or the lessor will not manage the conduct of gambling at the premises. Participation as Players Prohibited The lessor, the lessor's immediate family, and any agents or gambling employees of the lessor will not participate as players in the conduct of lawful gambling on the premises. Illegal Gambling 1. The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7861.0050, subpart 3. 2. To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7861.0050, subpart 3. 3. Notwithstanding Minnesota Rules, 7861.0050, subp. 3, an organization must continue making rent payments, pursuant to the terms of the lease, if the organization or its agents are found to be solely responsible for any illegal gambling conducted at that site that is prohibited by Minnesota Rules 7861.0050, subpart 1, or Minnesota Statutes 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. 4. The lessor shall not modify or terminate the lease in whole or in part because the organization reported to a state or local law enforcement authority or the board the occurrence at the site of illegal gambling activity in which the organization did not participate. Other Prohibitions 1. The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling - related equipment and services or in the use of net profits for lawful purposes. 2. The lessor, the lessor's immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. 3. If there is a dispute as to whether any of these lease provisions have been violated, the lease will remain in effect pending a final determination by the Compliance Review Group (CRG) of the Gambling Control Board. 4. The lessor shall not modify or terminate this lease in whole or in part due to the lessor's violation of the provisions listed on this lease. Arbitration Process The lessor agrees to arbitration when a violation of these lease provisions is alleged. The arbitrator shall be the CRG. I ACCESS TO PERMITTED I PREMISES State of Minnesota and Law Enforcement The board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable time during the business hours of the lessor. Organization The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. I LESSOR RECORDS MAINTAINED I The lessor shall maintain a record of all money received from the organization, and make the record available to the board and its agents, the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3 -1/2 years. OTHER OBLIGATIONS AND AGREEMENTS - Attachment All obligations and agreements between the organization and the lessor are contained in or attached to this lease. (Attach additional sheets if necessary. Any attachments to this lease must be dated and signed by both the lessor and the lessee.) This lease is the total and only agreement between the lessor and the organization conducting lawful gambling activities other than bingo and pull -tab dispensing devices. There is no other agreement and no other consideration required between the parties as to the lawful gambling and other matters related to this lease. Any changes in this lease will be submitted to the Gambling Control Board ten . =ys prior to the effective date of the change. - t " ure of Lessor / Date Signaturf Organization Official (Lessee) Date Ftt Lessor Print Name and Title of Lessee • FROM :EQUITY MORTGAGE SERVICE FAX NO. :651- 439 -2532 • • 0 cfrl Tc� 'i Mg 1 d c4, I ` °"b cb 4 6 ;5 t Nov. 19 2002 04:05PM P1 L. • • December 12, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Election Judges for Special Election DISCUSSION: On Thursday, December 7, I met with Washington County Elections to review the process for the upcoming special election. The only suggestion they had was to get four more additional judges to come in at 8:00 p.m. to help expedite the count. Attached is a resolution listing the names of four additional election judges that can be used for the Special Election on January 28, 2003. • RECOMMENDATION: Approve attached resolution. ACTION REQUIRED: MEMORANDUM If Council concurs with the recommendation, they should pass a motion adopting Resolution 2002 -278, APPOINTING ADDITIONAL ELECTION JUDGES AND FIXING COMPENSATION FOR SPECIAL ELECTION ON JANUARY 28, 2003 RESOLUTION 2002 -278 APPOINTING ADDITIONAL ELECTION JUDGES AND FIXING COMPENSATION • WHEREAS, Minnesota Statute states that election judges who serve in the Special Elelction must have served in the last primary and general election; BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the following named persons, shall be appointed as Election Judges to serve at the Special Election to be held on January 28, 2003. BE IT FURTHER RESOLVED, that the compensation to be paid to the regular Judges of Election be, and the same is hereby fixed at $8.00 per hour. Joni .Mary Helen Mike ATTEST: a Diane F. Ward, City Clerk tps Polehna Springborn Falde Haraldson 1100 Northland Ave. 1518 Cottage Drive 225 N. Owens 411 Moore St W Adopted by the Stillwater City Council this 17 day of December, 2002. Jay L. Kimble, Mayor • • • • Department: MIS STAFF REQUEST ITEM Date: 12/17/02 DESCRIPTION OF REQUEST (Briefly outline what the request is) Renewal of the category list and anit -spam agent and software support for the Web /E -mail filtering software the City is currently using. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $2980.00 plus tax. There is money budgeted for this in the 2002 budget for MIS. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE • COUNCIL MATERIAL PACKET. I Submitted by: Rose Holman I Date: 12/17/02 Rose Holman From: Paul Bucich [pbucich ©insight.com] Sent: Wednesday, December 11, 2002 8:59 AM To: Rose Holman Subject: Insight Quote No. K60138 ROSE HOLEMAN CITY OF STILLWATER Customer Number: 1592178 Quote Number: K60138 Dear Rose Holeman, Thank you for your interest in Insight. Please find below the price quote you requested. PRODUCT DESCRIPTION QUANTITY PRICE /EA TOTAL SRFRBUNM06 RENEWAL FOR MAINTENANCE SUPPORT FOR 100 USER BUNDLE, 1 MFG Part #: RBUNMNT1100 SRFRBUNLO7 RENEWAL FOR URL LIST AND ANTI -SPAM AGENT UPDATES, 100 U MFG Part #: RBUNLST1100 Subtotal Without Shipping & Handling • 2980.00 • Shipping Via UPS GROUND • + 0.00 GRAND Total 2980.00 * All products carry full manufacturer warranty If you have any questions, or require additional information, please do not hesitate to give me a call. - If you'd like to place this order online, go to www.insight.com, log in and click "Quotes;" or follow this link: http: / /www.insight.com /web/ apps /account /index.php ?cqu= K6013 - Finance this purchase through Insight Global Finance. Insight Global Finance offers you a variety of financing options suited to your specific needs at affordable rates. Why purchase when you can benefit from fiscal advantages, preserve your working capital, and protect yourself from product obsolescence? Contact one of our finance professionals at 1-800-249-4833 to obtain added value to your purchase. Thank you again for calling Insight. Sincerely, FOB shipping point 6820 S. Harl Ave Tempe', AZ 85283 12/11/02 990.00 990.00 1 1990,.00, 1990.00 • • Department: MIS STAFF REQUEST ITEM Date: 12/17/2002 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of ArcView Software for the Fire Department for GIS. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) The cost of the software if $1200.00. Money was budgeted for this item in the MIS software budget. ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK • A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman 1 Date: 12/17/2002 • • STAFF REQUEST ITEM 1 Department: MIS I Date 12/17102 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of two network ready printers for the Fire Department and the Public Works Department. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $2150.52 plus tax. There is money budgeted for this in the 2002 budget for capital outlay. ADDITIONAL INFORMATION ATTACHED Yes X 1 Submitted by: Rose Holman I Date: 12/17/02 ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY • SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Rose Holman From: charbro @cdwg.com Sent: Tuesday, December 10, 2002 3:22 PM To: Rose Holman Subject: CDW -G Quote 1M93910 here you go. cb This e -mail best viewed in a fixed font such as Courier. ROSE HOLMAN Thank you for choosing CDW -G for your computing needs. Following are the details of your quote. Quote Date: 12/10/2002 Quote Number: IM93910 P.O. Number: IM93910 Customer #: 5160430 QUOTE Payment Terms: MasterCard /Visa Govt Shipped Via: FEDEX Ground -------------------------------------------------------- - - - - -- QTY ITEM DESCRIPTION /MFG. PART NUMBER UNIT PRICE EXT. PRICE 1 275905. HP LJ 2200D 19PPM W /DUPLEX H- P- C7058A #ABA 1 386590 HP JETDIRECT 615N INT PSVR- 10 /100TX H- P= J6057A #ABA Subtotal 1,050.00 Sales Tax .00 Freight 25.26 Total 1,075.26 Ship To: CITY OF STILLWATER 216 4TH ST N ROSE HOLMAN STILLWATER MN 55082 -4807 CHARLIE BROWN Direct line: 8778372707 Fax Number: 8474198634 E -Mail: charbro @cdwg.com Click here to purchase, amend or view this quote via your CDWG @work extranet: http: /www.cdwg.com /r. asp ?n = 27145 &cdwquotenumber= IM93910 1 730.00 320.00 Bill To: ROSE HOLMAN 216 4TH ST N STILLWATER MN 55082 -4807 If you find any discrepancies or I can be of further. assistance,. please feel free to contact me. 730.00 320.00 ------------------------------------------------------ - - - • • I Department: MIS STAFF REQUEST ITEM Date: 12/17/02 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a computer for the Inspections Department. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of the computer will be $1534.67 plus tax. There is money budgeted for this in capital outlay. ADDITIONAL INFORMATION ATTACHED Yes X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. l Submitted by: Rose Holman [ Date: 12/17/02 Minnesota State Store: Current E -quote 1- 800- 981 -DELL Your current E -quote Number: E002435704 Detail Help with E- quotes (Click Here) Viev, Options Total Price*: $1,534.67 Description 1 Dell Precision TM Workstation 340 Minitower Intel® Pentium® 4 Processor, 2.20GHz, 512K Full Speed Cache D edit this item D delete this item Date: Catalog Number: Dell Precision TM Workstation 340 Minitower: Memory: Keyboard: Monitor: Graphics Card: Hard Drive: Floppy Drive: Operating System: Mouse: CD ROM, DVD, and Read -Write Drives: Speakers: Hardware Support Services: Installation Services: Mouse Pad: Energy Star D add item to your E -quote Place Drder E -quote E002435704 Details http://rcommerce.us.dell.comircomm/basket.asp View ()Kier Summary Page 1 of 2 Current Orderform I Retrieve E -Qt. Minnesota S Full Catalog I Software, Peripl • Quantity D update Total Price* Ve y. Unit Price Iten $1,534.67 $1, Tuesday, December 10, 2002 5:22:07 PM CST 84 RC956882 Intel® Pentium® 4 Processor, 2.20GHz, 512K Full Speed Cachr 34T22 - [ 220 -83471 512MB PC800 RDRAM® (2 RIMMSTM) 512N42 - [ 311 -2409 ] Enhanced Performance, USB (7 Hot Keys) UXP - [ 310 -1347] Special Limited Offer! 17 in Dell (16.0 VIS) P793 DiamondtronT" P793PC - 461 -8063 j nVidia, Quadro2 EXTM, 32MB, VGA QUAD2EX -1 320 -1533 20GB ATA -100 IDE, 1 inch (7200 rpm) 20172 -1 340 -8561 3.5 inch 1.44MB Floppy Drive 3 -1 340 -37361 Microsoft® Windows® 2000 Professional (Service Pack 2) VV2K -1 420-1536 1 Logitech®, USB, Optical (2- button, w /scroll) LO - [ 310 -14641 20/48X IDE CD -ROM and 40X/10X/40X CD Read -Write ROMRW40 - ( 313 -1137' harman /kardon 206 Speakers HK206 - ( 313 -1042 ) 3Yr Parts + Onsite Labor (Next Business Day) U3OS - ( 900 -6212 ] ( 900 -6940 ) No Installation NOINSTL - ( 900 -99871 Mouse Pad MPAD - ( 310 -0007 Energy Star ES - ( 310 -6414 1 $1, 12/10/2002 • • • • STAFF REQUEST ITEM 1 Department: MIS I Date: 12/17/02 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of software support for Veritas Backup Exec. For the City's Network FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost will be $1456.00 plus tax. There is money budgeted for this in the 2002 budget for MIS. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE • COUNCIL MATERIAL PACKET. 1 Submitted by: Rose Holman Date: 12/17/02 softchoice Please forward this to: Rose Holman CITY OF STILLWATER 216 N FOUR STREET STILLWATER, MN 55082 A72033 A72034 A72823 A72824 www.softchoice.com Comments: Rose, here's the quote you requested, please call with any questions. Sales /Order desk (800) 268 -7638 phone (800) 268 -7639 fax e Softchoice Corporation 119 North 4th Street Suite 304 Minneapolis, MN 55401 -1787 All currency in this quote is in US funds. 6 Date: July 22, 2002 Fax Number: (651) 430 -8809 Telephone Number: (651) 430 -8804 Customer Reference: Page 1of1 p IIAli11k14`101:4Ia1 W01134A- 0LA212 BACKUP EXEC NT /2000 - EXCHANGE SERVER AGNT v8.6 VSUPPORT VS2 1YR (Vs2 OPEN A) W01134A- 0LA224 BACKUP EXEC NT /2000- EXCHANGE SERVER AGNT v8.6 VSUPPORT VS2 2YR (Vs2 OPEN A) W00802A- 0LA212 BACKUP EXEC NT /2000 SERVER v8.6 VSUPPORT VS2 1YR (24X7) (Vs2 OPEN A) W00802A- 0LA224 BACKUP EXEC NT /2000 SERVER v8.6 VSUPPORT VS2 2YR (24X7) (Vs2 OPEN A) 1 1 3 3 Sent by: Brian Corcoran Brian Corcoran (800) 268-7638 x2189 phone (800) 268 -7639 fax bcor@softchoice.com Quote# > 1408135 $122.00 $242.00 $122.00 $242.00 • • • $122.00 $242.00 $366.00 $726.00 • • • MEMORANDUM December 12, 2002 TO: Mayor and City Council FROM: Klayton Eckies, Public Works Director SUBJECT: Tax Forfeit Properties DISCUSSION: The City has received a listing of non - conservation land that were forfeited to the State of Minnesota for non - payment of property taxes. On that listing is a parcel in the Carli & Schulenberg's Addition that the City should acquire (see attached map). This parcel will be used in the North Hill improvement project for locating the lift station and perhaps a storm pond. RECOMMENDATION: Council adopt a resolution approving application for conveyance of tax - forfeited lands for authorized public use. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting Resolution 2002- , AUTHORIZING STAFF TO COMPLETE APPLICATION FOR CONVEYANCE OF TAX FORFEITED PARCEL (Parcel No. 21.030.20.14.0011) IN CARL! & SCHULENBERG'S ADDITION. ! J � Q 33 CO —7171 J ✓pact I Cf) 150 50 2120 8 8 !! a a •0'O Location Map • 11 Washington County Tax Forfeited Land 1)6 6 6 TRACT 8 0 7) 1466 � `mil 45 Ir �! 30 01 / °n L N 000 OF 1.01190152 �roBl 2 3 J � r J � I TRACT B CARLI & SCHULENBURG'S AI (r )21.030.20.14.0011 CHULVBURG'S ADD F / —CARET & SCHULENBURG'S ADDY 51 R2iW R20W R195' LAKE ST C T3.N T322J T3113 - T310 MINN ONR OW OF WA E. PROTECTED WATERS 2300 T30N T298 T29N 1:80 f 7280 T27N 1 P_]N 02250 R R20W Vicinity Map 0 178 Scale in Feet 4 res000s,0 10 an, c•accu 500..6,; � ,; 0.,. �, Part. etala toss. on ASAP, Ihro, Svoter.ixf 30 201,,Z • • • • RESOLUTION 2002 279 AUTHORIZING STAFF TO COMPLETE APPLICATION FOR CONVEYANCE OF TAX FORFEITED PARCEL IN CARLI & SCHULENBERG'S ADDITION WHEREAS, Parcel No. 21.030.20.14.0011, Block 52, Carli & Schulenberg's Addition is tax forfeit and available to the City of Stillwater tax forfeit for use as storm water retention /lift station for North Hill project NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the City Clerk is hereby authorized to complete an application on behalf of the City of Stillwater for the conveyance of the following parcel of land located in Carli & Schulenberg's Addition as described below: Parcel No. 21.030.20.14.0011 BLK 52, CARLI & SCHULENBER'S ADDITION, SUBJ TO EASE Adopted by the City Council this 17 day of December 2002. ATTEST: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • Memo • • DATE of MEMO: December 13, 2002 DATE of MEETING: December 17, 2001 TO: Mayor and City Council FROM: Chantell Knauss Director of Administration RE: HVAC Planned Service Agreement with Johnson Controls The City currently has a Planned Service Agreement with Johnson Controls for the regular maintenance of the City Hall's HVAC (heating, ventilation, and air conditioning) system for the term January 1, 2002 - December 31, 2002 in the total amount of $6,550.00. The renewal Agreement is in the amount of $6,815.00 for the team January 1 — December 31, 2003. This figure represents a 4% increase from last year's contract. Recommendation Staff recommends the City Council approve the attached Resolution approving the Planned Service Agreement with Johnson Controls for the term January 1- December 31, 2003 in the amount of $6,815.00. J CONTR cit HNSON LS Chantel Kadin Stillwater City Hall 216 North 4 Street Stillwater, MN 55082 November 27, 2002 Re: Maintenance Contract 3082 -7041 Dear Chantel, Thank you for the confidence you have placed in Johnson Controls! Your current Planned Service Agreement anniversary date of January 1 is quickly approaching. I have enclosed a copy of the actual contract, as it looks like it has been a few years since we have sent one. Please sign and return to our office by December 15, 2002. You may also fax a copy to us at 1- 800 - 575 -5775. If at any time you have questions or require additional service, please give me a call at 1- 800 - 677 -7650, ext. 5129. I hope you have a fine holiday season. I look forward to working with you again this next year. Thanks again for choosing Johnson Controls! Sincerely, JOHNSON CONTROLS INC. - Jqf, D. Stambaugh Service Administration Specialist Johnson Controls, Inc. Controls Group 1801 67 Avenue Nor* Minneapolis, MN 554 :4 : Tel. 763/566 7650 FAX: 763/566 2208 ECEIVE,1 DEC 2 200141 i J • • Alliance 4 IP ustomer Name City of Stillwater Address 216 North Fourth Street City Stillwater Building City Hall Maintenance Facility Management Operations Services By Jon Stambaugh JCI Branch Minneapolis Office Branch Address 1801 67th Ave North E9115 (Rev 09/92) Planned Service Agreement Agreement No. 3082 -7041 State. MN Zip 55082 Proposal Date 11/25/2002 Location same Loc. ID No. Scope of Service Johnson Controls, Inc. (JCI or Johnson Controls) and the Customer agree that the services checked below will be provided by JCI at the Customer's facility. The Terms and Conditions, Assurance Services, Equipment Listings, and Schedules included in this Aoreement cover the rights and obligations of both the Customer aid JCI. Primary Air Reciprocating Air Primary Heating Facility Conditioning _ PRIME Premium Premium Management Premium Equipment Conditioning Equipment Systems Basic Equipment X Basic Basic X Basic , Fire Detection & Associated Air Automatic Card Management Premium Conditioning Premium Temperature Premium Access/Security Premium Management • Systems & Heating Controls Systems Basic Equipment X Basic Basic Basic Extended Service Options for Premium and PRIME Coverages On -site repair services will be provided during JCI's normal business hours, unless one of the following options is checked: 24-5 Extended Service - JCI will provide on -site response 24 hours a day, 5 days a week (Monday thru Friday, except JCI holidays). 0 247 Extended Service - JCI will provide on -site response 24 hours a day, 7 days a week (including holidays). Term /Automatic Renewal This Agreement takes effect on January 1st 20 03 It will continue for an original term of 1 year(s). It will automatically renew on a year -to -year basis after the original term ends unless the Customer or JCI gives the other written notice that it does not want to renew. The notice must be delivered at least 30 days before the end of the original term or of any renewal year. Renewal price adjustments are discussed in the Terms and Conditions. Price and Payment Terms The total price for JCI's service during the original term of this Agreement is $ 6815 (six thousand eight hundred fifteen dollars and no/100) This amount will be paid to JCI in 1 installments of $6815 These payments will be due and payable when the Customer receives JCI's Invoice and in advance of the services JCI is to provide, JOHNSON CONTROLS, INC. CUSTOMER Branch Phone # By System Operation Training Signature Signature Title Service Adnun Specialist Date Title Date JCI Manager (proposal not valid until signed by JCI Manager) Date Telephone Number 763 - 566 -7650 Additional Terms and Conditions follow CO NTR Customer P.O. # Renewal Date open HNSON LS FRC Monitoring for Fire and Security Premium Basic annually. Customer Name Additional Locations Building Location City Hall Building 216 N 4t^ Street Supplemental Price and Payment Terms All material and labor outside the scope of this agreement will be billable at current rates. Exclusions for JCI Form E9115 (Rev 09/92) Additions and Exceptions for CUSTOMER Location I D # • • 1) • (d) (e) (t) TERMS DEFINMONS (a) COVERED EQUIPMENT means the equipment for which services are to be provided under this Agreement. Covered Equipment is defined by the applicable Assurance Services pages and Equipment Lists attached to this Agreement EQUIPMENT FAILURE means the sudden and accidental failure of moving parts or electric or electronic components that are part of the Covered Equipment and that are necessary for its operation. SCHEDULED SERVICE VISITS include labor required to perform inspections and preventive maintenance on Covered Equipment SCHEDULED SERVICE MATERIALS include materials required to perform Scheduled Service Visits on Covered Equipment REPAIR LABOR includes labor necessary to restore Covered Equipment to working condition following an Equipment Failure and excludes total equipment replacement due to obsolescence or unavailability of parts. REPAIR MATERIALS includes materials necessary to restore Covered Equipment to working condition following an Equipment Failure and excludes total equipment replacement due to obsolescence or unavailability of parts. At JCI's option, Repair Materials may be new, used, or reconditioned All Repair Materials are covered by the warranty as descnbed below. 2) SERVICE COVERAGE OPTIONS (a) BASIC COVERAGE includes Scheduled Service Visits, plus Scheduled Service Materials if elsewhere noted in this Agreement, for covered Equipment. (b) PREMIUM LEVEL COVERAGE includes BASIC COVERAGE as well as Repair Labor, plus Repair Material if elsewhere noted in this Agreement, for covered Equipment. PRIME LEVEL COVERAGE includes BASIC COVERAGE as well as Repair Labor, plus Repair Materials if elsewhere set forth in this Agreement, for Covered Equipment consisting of centrifugal, absorption, or screw chillers, PRIME LEVEL COVERAGE also includes Repair Labor, and Repair Materials if otherwise set forth in this Agreement, for diagnosed imminent equipment failure as well as actual Equipment Failure. PRIME LEVEL COVERAGE includes the following services and requirements. JCI will analyze diagnostic tests including Pre•Vue Vlration Analysis, specbochemical oil analysis, and megohm readings. AN diagnostic tests must be performed at JCI - prescribed frequencies and to JCI- specified test standards. if elsewhere noted in this Agreement coverage wrl include Repair Labor and Repair Material for heat exchanger tubes if an Eddy Current Analysis, acceptable to JCI, has been performed In the three years prior to this Agreement and is provided to JCI, or such a test will be performed as part of the Agreement Should JCI's analysis suggest the existence or the possthiNty of equipment deterioration outside anticipated or acceptable conditions, JCI may at is option take corrective steps necessary to prevent further deterioration or breakdown of the Covered Equipment JCI retains sole judgment over whether equipment conditions are considered acceptable, whether corrective steps should be taken, or what steps, if airy, need to be taken. Performance of any corrective steps under this PRIME coverage is not a guarantee that Equipment Failure or downtime will not occur. 3) EXTENDED SERVICE includes extended service for repairs and is available only if Customer has PREMIUM or PRIME coverage. The price for Extended Service, if chosen by Customer, is part of the total price Customer will pay. - Should a defect be found during an Extended Service visit that JCI is not responsible for under this Agreement Customer agrees to pay JCI's standard fee for any services rendered. - Should Repair Labor or Repair Materials be performed in periods beyond the Extended Service period, Customer agrees to pay JCI's standard fee for any services rendered beyond the Extended Service period. (c) CONDITIONS A. INITIAL EQUIPMENT INSPECTION FOR PREMIUM OR PRIME COVERAGES JCI will inspect the Covered Equipment within 45 days of the date of this Agreement or as aeaavr or operational unn'n'tions permit JCi will advise Customer if JCi finis any Covered Equipment not in worfong order or in need of repair. With the Customer's approval, JCI wit perform the work necessary to put the Covered Equipment in proper working co ndition. This work will be done at JCI's standard fee for parts and labor in effect at that time. If Customer does not want JCI to do the work identified by JCI, or if Customer does not have the work done, the equipment will be removed from the list of Covered Equipment and the price of this Agreement will then be adjusted. B. WARRANTY Teens and Conditions • - JCI warrants that its services will be provided in a good and workmanlike manner and that parts repaired or replaced by JCI will be free from defects in workmanship, design, and material until the end of this Agreement or for one year, whichever is earlier. JCI's sole obligation shall be to repair or to replace defective parts or to properly redo detective services. JCI DISCLAIMS ALL OTHER WARRANTIES ON THE EQUIPMENT FURNISHED UNDER THIS AGREEMENT, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. C. SCOPE OF SERVICE Customer understands that JCI is a provider of services under this Agreement. JC1 shall not be considered a merchant or a vendor of goods. If JCI installs or furnishes a piece of equipment under this Agreement, and that equipment is covered by a warranty from the manufacturer, JCI will transfer the benefits of that manufacturer's warranty to Customer if this Agreement with Customer terminates before the equipment manufacturer's warranty expires. D. CUSTOMER OBLIGATIONS AND COMMITMENTS TO JCI 1) The Customer warrants that to the best of Customer's knowledge, at Covered Equipment is in good working condition and that the Customer has given JCI all information of which Customer is aware concerning the condition of the Covered Equipment. 2) The Customer agrees that, during the term of this Agreement, the Customer will: (a) operate the Covered Equipment according to the manufacturer's recommendations; (b) keep accurate and current work logs and information on the Covered Equipment as recommended by the manufacturer, provide an adequate environment for Covered Equipment as recommended by the manufacturer or as recommended by JCI, including adequate space, electrical power, air conditioning, and humidity control; (d) notify JCI immediately of any equipment malfunction, breakdown, or other condition affecting the operation of the Covered Equipment (e) allow JCI to start and stop, periodically turn off, or otherwise change or temporarily suspend equipment operations so that JCI can perform the services required under this Agreement; and provide proper condenser and boiler water treatment as necessary, for the proper functioning of Covered Equipment, if such services are not JCI's responsibility under this Agreement 3. The Customer acknowledges that its failure to meet these obligations will relieve JCI of any responsibility for any equipment breakdown, or any necessary repair or replacement, of any equipment. (c) (f) E. CHANGES TO CUSTOMER EQUIPMENT The Customer retains the right to make changes or alterations to its Equipment. If, in JCI's opinion, such changes or alterations substantially affect JCL's services or obligations, JCI shall have the right to make appropriate changes to the scope or to the price of this Agreement or to both. F. ACCESS The Customer will give JCI full access to all equipment that is either Covered Equipment or associated with it when JCI requests such access. If access cannot be provided, JCI's obligations under this Agreement will be suspended until such access to the equipment is provided. Matters affecting JCI's access to the equipment may include, but are not limited to, the removal, replacement, repair, refinishing, restoration, reconstruction, or other remedial actions taken by the Customer with respect to equipment or to the Customer's facility. Suspension of JCI's duties for this reason will not cancel or suspend any of the Customer's obligations under this Agreement. G. EXCLUSIONS JCI's services under this Agreement do not include: 1) supplies, accessories, or any items normally consumed during the use of Covered Equipment, such as ribbons, bulbs, and paper, 2) calls resulting from lack of operator-level preventive maintenance, site - related problems, or operator error, 3) service calls due to failures resulting from acts of God, abuse or misuse of equipment, or alterations, modifications, or repairs to equipment not performed or provided by JCI; 4) the furnishing of materials and supplies for painting or refinishing equipment; 5) electrical work to the Customer's facility necessary because of equipment 6) service calls resulting from attachments made to Covered Equipment or other equipment not covered by this Agreement 7) the repair or replacement of ductwork, casings, cabinets, s uctural supports, tower filVslatslmasin, hydronic and pneumatic piping, and vessels, gaskets, and piping not normally replaced or maintained on a scheduled basis, and removal of ail from pneumatic piping; 8) service calls resulting from the effects of erosion, corrosion, acid cleaning, or damage from unexpected or especially severe freezing weather that is beyond what is prevented by JCI's normal maintenance; - 9) work caused by any operation of, adjustments to, or repair to, Covered Equipment by others not authorized in advance by JCI; 10) work caused by the negligence of others, including but not limited to equipment operators and water treatment companies: 11) service calls due to failures caused by improper environmental conditions affecting equipment or electrical power fluctuations, if due to conditions beyond JCI's control, and service calls required because JCI had previously been denied access to the equipment and 12) disposal of hazardous wastes- Hazardous wastes remain the property and the responsbdity of the Customer even when removed from equipment or replaced by JCI as provided by the terms of this Agreement, The Customer shall be responsible for the proper storage and disposal of hazardous wastes. This includes, but is not limited to, used oil, contaminated or uncontaminated refrigerant and PCBs. H. JCL's EQUIPMENT JCI may provide tools, documentation, panels, or other control equipment in the Customer's building for JCI's convenience in performing JCI's services. That equipment shall remain JCI's property. JCI retains the right to remove such items at any time during the term, or upon the termination of, this Agreement. I. INDEMNITY JCI and the Customer agree that JCI shall be responsible only for such injury, loss, or damage caused by the intentional misconduct or the negligent ad or omission of JCI. JCI and the Customer agree to indemnify and to hold each other, including their officers, agents, directors, and employees, harmless from all claims, demands, or suits of any kind, including all legal costs and attorneys fees, resulting form the intentional misconduct of their employees or any negligent act or omission by their employees or agents. The obligations of JCI and of the Customer under this paragraph are further subject to paragraphs J and K below. J. LIMITATION OF LIABILITY 1) Neither JCI nor the Customer wit be responsible to the other for any special, indirect or consequential damages. Neither party will be responsible to the other for damage, loss, injury, or delay caused by conditions that are beyond the reasonable control, and without the intentional misconduct or negligence, of that party. Such conditions include, but are not limited to: (a) acts of God; (b) acts of Government agencies; (c) strikes; (d) labor disputes; (e) fire; (f) explosions or other casualties; (g) thefts; (h) vandalism; (1) riots or war, or (j) unavailability of parts, materials or supplies. 2) If this Agreement covers fire safety or security equipment, the Customer understands that JCI is not an insurer regarding those services. JCI shall not be responsible for any damage or loss that may result from fire safety or security equipment that fails to perform properly or fails to prevent a casualty loss. 3) JCI is not responsible for any injury, loss, or damage caused by equipment that is not Covered Equipment. K. ASBESTOS AND HAZARDOUS MATERIALS JCI's work and services under this Agreement exclude anything connected or associated with asbestos or hazardous materials. JCI shall not be required to perform any identifications, abatement, cleanup, control, or removal of asbestos or hazardous materials. The Customer represents that to the best of the Customer's knowledge, there is no asbestos or hazardous material in the Customer's building that will in any way affect JCI's work Should JCI become aware of or suspect the presence of asbestos or hazardous materials, JCI shall have the right to stop work in the affected area immediately and notify the Customer. The Customer will be responsible for doing whatever is necessary to correct the condition in accordance with all applicable statutes and regulations. The Customer agrees to assume responsibility for any claims arising out of or relating to the presence of asbestos or hazardous materials in the Customer's building. L JCI's EMPLOYEES Form E9115 (Rev 09/92) The Customer acknowledges that JCI's employees area valuable asset to JCI. The Customer agrees to pay JCI an amount equal to 12 months of salary for each JCI employee who worked at the Customer's facility that is then hired by the Customer at any time during the term of this Agreement and for 60 days thereafter. In addition, the Customer agrees to reimburse JCI tor all costs associated with any training JCI provided to such employees during the three years before the date the Customer hires such employees. M. ASSESSMENT It is the Customer's responsibility to pay all taxes or other govemment charges relati transfer, use, ownership, servicing, or possession of any equipment relating to this Agree nt N. RENEWAL PRICE ADJUSTMENT JCI will provide Customer with notice of any adjustments in the Agreement price applicable to a renewal period no later than forty -five (45) days prior to the commencement of that renewal period. Unless the Customer terminates the Agreement as provided in the TerrNAutornatic Renewal provision of this Agreement, the adjusted price shall be the price for the renewal period. 0. RESOLUTION OF DISPUTES If a dispute arises, the parties shall promptly attempt in good faith to resolve the dispute by negotiation. All disputes not resolved by negotiation shall be resolved in accordance with the Commercial Rules of the American Arbitration Association in effect at that time, except as modified herein. All disputes shall be decided by a single arbitrator. A decision shall be rendered by the arbitrator no later than nine months after the demand for arbitration is filed, and the arbitrator shah state in writing the factual and legal basis for the award. No discovery shall be permitted. The arbitrator shall issue a scheduling order that shall not be modified except by the mutual agreement of the parties. Judgment may be entered upon the award in the highest state of federal court having jurisdiction over the matter. The prevailing party shall recover all costs, inducting attorney's fees, incurred as a result of the dispute. P. MISCELLANEOUS PROVISIONS 1) Any notice that is required to be given under this Agreement must be in writing and sent to the party at the address noted on the first page of this Agreement 2) This Agreement cannot be transferred or assigned by either party without the prior written consent of the other party. 3) This Agreement is the entire Agreement between JCI and the Customer and supersedes any prior oral understandings, written agreements, proposals, or other communications between JCI and the Customer. 4) Any change or modification to this Agreement will not be effective unless made in writing. This written instrument must specifically indicate that it is an amendment, or modifications to this Agreement 5) The Customer acknowledges and agrees that any purchase order issued by Customer, in accordance with this Agreement is intended only to establish payment authority for the Customer's internal accounting purposes No purchase order shall be considered to be a counteroffer, amendment, modification, or other revision to the terms of this Agreement No term or condition included in the Customer's purchase order will have any force or effect. 6) Should any changes to relevant regulations, laws, or codes substantially affect JCt's Services or obligations, the Customer agrees to negotiate with JCI for appropriate changes to the scope or price of the Agreement or both. J ^HNSON CONTRA LS • • • • ATTEST: Diane F. Ward, City Clerk RESOLUTION NO. 2002 -280 APPROVING CONTRACT WITH JOHNSON CONTROLS, INC. FOR PREVENTIVE MAINTENANCE AGREEMENT BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Planned Service Agreement with Johnson Controls, Inc. for regular maintenance for the City Hall's HVAC (heating, ventilation, and air conditioning) system for the term January 1, 2003 - December 31, 2003 in the total amount of $6,815.00 is hereby approved. Adopted by the City Council this 17 day of December 2002. Jay Kimble, Mayor • • • LARRY J. DAUFFENBACH CHIEF OF POLICE December 13, 2002 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT To: Mayor and City Council From: Chief Larry J. Dauffenbach Re: Request Approval to Purchase a Less Lethal Force Option -Taser I request permission to purchase five Advanced Taser M -26 units to be utilized by police officers as a less lethal force option. The Taser is a hand held laser aimed battery operated unit that temporarily disables a combative individual so that the individual can be brought under control without injury. The units will be kept in each squad car so that they are readily accessible to the officer. I have attached a memo from Officer Steve Hansen who has already been trained as an instructor in the use of the Taser. His memo outlines the specifics on the Taser units. I have attached a single bid for the five units at $4,298.53. There is only one dealer in the State of Minnesota for the Taser units and there is no other comparable less lethal force option of this variety. 212 North 4th Street • Stillwater, Minnesota 55082 Business Phone: (651) 351 -4900 • Fax: (651) 351 -4940 Police Response /Assistance: 911 CRAIG T. PETERSON CAPTAIN Date: December 9, 2002 To: Chief Dauffenbach Captain Peterson From: Steve Hansen Subject: Advanced Taser M -26 Chief Dauffenbach, Recently on April 5, 2002; I had completed an Advanced Taser M -26 instructor training at the Anoka County Law Enforcement Center. As police agencies all over the state and country are looking at ways to reduce injuries to both suspects and officers, studies have shown that less- than - lethal weapons can significantly reduce both. Fewer injuries mean lower liability for law enforcement agencies. As a use of force instructor and after completing the Taser training; it is my recommendation that the Stillwater Police Dept implements this less lethal weapon into our use of force capabilities. Here is a brief description of the Advanced Taser M -26. The Advanced Taser is a hand held laser aimed battery- operated, less than lethal conducted energy weapon. When used on a subject; the Taser will discharge 2 darts at 180ft per second, connected by conducting wires carrying 50,000 volts of electricity delivered by 26 watts. The high wattage creates a very effective delivery strike, completely overriding the central nervous system causing (EMD) electro muscular disruption; rather than older stun guns that operated at 7 -14 watts, which were more localized pain sensory. The M -26 Taser will physically immobilize a target regardless of pain tolerance or mental focus. The advanced Taser has been proven medically safe and will not cause a heart attack, or damage to the human body. The darts which are a #8 eagle claw, will leave a mark on the suspect that resembles a mosquito bite. The maximum range use is 21 feet for the Advanced Taser. • • 410 • • • It is important to note the Advanced Taser is NOT to replace any currently law enforcement weapons already implemented, but rather it is an added tool to our law enforcement tool box that officers can use to resolve a potentially dangerous situation. Many agencies have also implemented both Advanced Taser and less- than - lethal shotgun beanbag rounds. Currently police agencies that have the Advanced Taser implemented already have placed the Taser use at the use of force level of chemical weapons or just before the use of chemical. Although there will always be some officers that are skeptical of the Taser or prefer other less than lethal device, it is my recommendation that all officers be mandated to the training course if approved by administration. Note: it will be officer's choice if they want to take a Taser hit or not during the training, not required to complete the course. The initial course for the Taser will be 4 hours for each officer and a 2 -hour refresher each following year. Training cartridges will be used which are only 15 feet range but are cheaper cost as each officer will need to fire the Tasers 3 -4 times during the initial course. I have contacted the local and only Taser distributor in the state (Uniforms/Unlimited) and Taser International. The following is a price list for complete setup costs if the Stillwater Police Dept wishes to implement the devices. 5- M26 Advanced Tasers w /laser, Yellow in color 5 -Taser Battery pack w /tray 1 -M26 Battery Charger 70- Taser 15 foot training cartridges 2.5boxes 20- Taser 21 foot duty cartridges 5- Ballistic Nylon Taser thigh holsters 1- 6pk Taser metallic practice targets 399.50 each 24.95 each 69.95 each 17.50 each 19.50 each 39.95 each 39.95 each subtotal tax Total 1,997.50 124.75 69.95 1,218.28 390.00 199.75 39.95 4,036.18 262.35 $4,298.53 Also Attachments of price quote along with other dept policies and the use reports submitted. OL % C Vki N D efeirti rage 1 01 1 http: / /www. etaser. com /products /images /m26yel1ow02.j pg 12/4/2002 411/09/02 HANSEN, STEVE STILLWATER POLICE DEPT 214 N 4TH ST STILLWATER MN 55082 651- 351 -4900 1 44005 2 44700 3 44710 4 34200S AiL34228 44200 7 44830 8 34206 -T -6 t Cavalier troller UNIFORMS UNLIMITED, INC. UNIFORMS UNLIMITED, INC. 2220 LYNDALE AVENUE S. MINNEAPOLIS,MN 55405 (612)377 -0011 Fax #:377 -0406 Dear Sirs: Please accept this correspondence as our quote, on the following: QUOTE #150 -- ITEM # DESCRIPTION TASER M26 POLICE LSR SGHT YL BATTERY PACK WITH TRAY TASER CHARGER BATTERY M26 CARTRIDGE TASER SINGLE 15' CARTRIDGE TASER (28 BOX) 15' CARTRIDGE AIR TASER 21' HLSTR NYLON THIGH M26 TASER TARGET PRACTICE TASER (6. PACK) DEC -09 -2002 16:26 1 -612- 377 -0406 QTY. - UNIT PRICE, 5 399.50 5 24.95 1 65.95 14 17.50 2 486.64 20 19.50 5 39.95 1 39.95 Total of lines with quantities only: 53 Estimated Sales Tax on lines with quantities only:(001 /.065) Thank you for allowing us this opportunity to serve you. Sincerely, /fax /datjl.bmp - EXTENSION - 1, 997.50 124.75 65.95 245.00 973.28 390.00 199.75 39.95 4,036:18 262.35 P.01 Ell • • TO: Mayor and City Council FROM: Cindy Shifts, Building Official DATE: December 11, 2002 SUBJECT: 2002 Budget Rollover MEMORANDUM The Building Department has $2000 budgeted for software upgrades to be used for the Permitworks system. We have not had any new upgrades to purchase this year, therefore; I am requesting the $2000 be rolled over to the 2003 budget for any upgrades that we may need to purchase in the year 2003. LARRY J. DAUFFENBACH CHIEF OF POLICE December 13, 2002 THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT To: Mayor and City Council From: Chief Larry 1 Dauffenbach Re: Request for Capital Outlay Rollover to 2003 The Civil Defense capital outlay budget currently has approximately $13,000 dollars remaining from the 2002 budget. I had intended to use this money to have all civil defense sirens equipped with a battery back -up system; however, the battery back -up systems will cost approximately $30,000. I am requesting that these funds are rolled over to 2003 so that I have time to determine how this task can be accomplished. The Police capital outlay budget has approximately $4,000 dollars remaining in it from savings made from having the squad car changeovers done in -house as opposed to paying a business outside the department for the service. I request permission to have these funds rolled over to 2003 for updating squad equipment that is in need of replacement in the upcoming year. The Parking capital outlay budget has $3,500 dollars remaining. This money was meant to purchase a new computer for the parking control functions. With the police department taking control of the pay parking lots in 2003, I anticipate the new computer will be required shortly. I request these funds be rolled over to accommodate the purchase of the computer in 2003. 212 North 4th Street • Stillwater, Minnesota 55082 Business Phone: (651) 351 -4900 • Fax: (651) 351 -4940 Police Response /Assistance: 911 CRAIG T. PETERSON CAPTAIN • • • • Memorandum To: Mayor and City Council From: Rose Holman, MIS Specialist Date: 12/17/2002 Subject: Roll Over of Capital Outlay Funds from 2002 to 2003 For the budget year 2002, there is $6,000.00 in capital outlay that I would like to roll over into budget year 2003. This money was budgeted for web site upgrades and a computer. Because of other projects that came up unexpectly during the year, we did not have the time to plan and implement these things during 2002. However, we would like to accomplish them in 2003. I am requesting that Council allow $6,000.00 from the 2002 MIS capital outlay budget ( 1 00- 4020 -5310) to be rolled over into the 2003 budget. STAFF REQUEST ITEM DEPARTMENT: Plant/City Hall DATE: December 13, 2002 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request to carry-over to 2003 the following 2002 Capital Outlay: $3,500 Elevated City Hall Driveway This item was originally approved to be carried over in the budget process. $4,000 3rd Floor City Hall Remodel This item was budgeted for and unspent in 2002. $35,000 Parking Lot Drainage Upgrade This item was originally approved to be carried over in the budget process. $3,000 HVAC Air Handler Upgrade This item was budgeted for and unspent in 2002. $2,200 Boiler Pump Re -build This item was budgeted for and unspent in 2002. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) These items have all been budgeted for 2002. ADDITIONAL ITEMS ATTACHED: SUBMITTED BY Chantell Knauss, Director of Administration YES NO ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN�3RDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. DATE: December 13, 2002 • • STAFF REQUEST ITEM 1 Department: Fire I Date: March 15, 2002 I DESCRIPTION OF REQUEST (Briefly outline what the request is) Carry over 2002 Capital Outlay of $38,025 (actual unspent total) into year 2003. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Budgeted amounts not spent in 2002 included: Renovation of restrooms in fire station (creating men's & women's where unisex exists now) $33,439 Fire /Rescue Boat Conversion $7,000 ADDITIONAL INFORMATION ATTACHED Yes No X ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. I Submitted by: Kim Kallestad 7 - I Date: Dec. 13, 2002 C ` � Memo DATE: December 12, 2002 TO: FROM: Sharon Harrison (IA. Asst. Finance Director Mayor and City Council RE: Departmental 2002 Capital Outlay Carry -Over Request Staff requests to carry -over from 2002 Capital Outlay the amount of $35,150 to complete the implementation/conversion of/to the Springbrook accounting software program. • • • • Memorandum • To: Mayor and City Council From: Klayton Eckles, Director of Public Works 14-JS Date: December 12, 2002 Subject: Carryover of Engineering and Public Works Capital Outlay Items. DISCUSSION There are a few items in the Engineering and Public Works budget that have not been completed or purchased. Staff recommends that Council authorize these items to be carried over into the 2003 budget. The items are as follows. Engineering Fund Furniture $2500 Computer disk storage $2500 File cabinets $2500 Parks Fund Lowell park improvements $355,000 Nature Preserve trail improvements $29,000 Public Works Fund Pedestrian ramps $25,000 RECOMMENDATION Staff recommends that Council authorize these items to be carried over into the 2003 budget Memorandum • To: Mayor and City Council From: Klayton Eckles, Director of Public Works Date: December 13, 2002 Subject: Proposal for Art Work in the Public Works Facility DISCUSSION As part of the budget for the new Public Works Facility, we included money for artwork throughout the building. City staff has been working with RJR Studio Inc. of Stillwater on a proposal to provide all of the artwork. The proposed theme for the building is historical photos of Stillwater including lumberjacks, the Boutwell farmstead, the historic riverfront and other photos from the Stillwater historic past. Also, we propose a number of historical public works photos as well as some recent pictures of Stillwater activities like lumberjack days. The attached proposal from RJR is a complete package to do the entire building. The cost of this package would be over $6000. Staff has examined this proposal and it appears we could pare it down to approximately $3500. Such expenditure would still leave adequate funds in the furnishings budget to cover some of the shelving and other items necessary to adequately furnish the building. RECOMMENDATION Staff recommends that Council authorize the expenditure of up to $3500 for artwork in the Public Works Facility ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion authorizing an expenditure of $3500 for artwork supplied by RJR Studio, Inc. • • Memo • • To: Mayor and City Council ' l/ From: Steve Russell, Community Development Director Date: December 11, 2002 Subject: Subdivision Request for 402 South Main Street (Case No. SUB /02 -89) The attached subdivision request was heard and approved by the Planning Commission at the December 9, 2002 meeting. PLANNING APPLICATION REVIEW FORM CASE NO. SUB/02 -89 Planning Commission Date: December 9, 2002 Project Location: 402 South Main Street Comprehensive Plan District: Downtown Commercial Zoning District: CBD Applicants Name: 402 Main Street LLC Type of Application: Subdivision Project Description: Request to resubdivide the old Gordon's Iron and Victorrio's properties located at 402 South Main Street and 207 East Nelson Street into 7 Tots and 6 condominiums. Discussion: The resubdivison request is a result of new ownership and recent development of the Gordon and Victorrio's sites. The new owner has prepared an overall plan for the site and received separate design and use permits as required by the Central Business District Zoning Ordinance. The subdivision proposal does not effect the physical development of the site but does allow for separate ownership. Declarations of easements, restrictions and covenants will be recorded with the subdivision to allow shared use of common areas and to provide for maintenance and repair responsibilities. The declarations have been reviewed by the City Attorney. The condominium subdivision will be for the residences above the first floor Main Street commercial uses. The lots are irregularly shaped conforming to exiting buildings similar other downtown lots /buildings. Recommendation: Approval Conditions of Approval: 1. Drainage and utility easements shall be provided as required by the City Engineer. 2. The spring water shall be directed to the storm drain (I and I separation) before final plat is recorded. Attachments: Application and subdivision. CPC Action on 12/9/02: +8 -0 approval • • • • 8 (0037) 8 1 0 2 NO 0 V• 0 nxxw nz)w now Vicinity Map 0 86 Scale in Feet TIMNmngN etadd empman mO npoapmdtaq nmm mHYy TN JsvnOMMW rat WW'M eiq W,mN�m fbulyN net smaaDY lxayriteanam. Sala WMVpn SV V neH 01b Paar1t051) 1]aNi1S iIW atb bow m.s. ma mmm aunt tlrra ONeMr 11, MOOMfC DmI Location Map R2IW =OW RI9W R22W R2IW R2OW Vicinity Map 0 se Scale in Feet 2M Wm MmutocOOeO101 and faaeaaa mar* rea aea TI` OaYa OpY WnIY O Coulysellew Papas okp aaiOaten Carly hl not a1peO4a Way iaaeNNa. Panel C W Paa0 an •5010 nbaaOan cum Sneak OeNtor St X02 Ma ;Mot OaeaaO 5. 2002 • SUB /02 -89. A subdivision of existing Joseph Wolf Brewery Site located at 402 South Main Street in the CBD, Central Business District, into seven (7) lots and six (6) condominium units. 402 Main Street LLC, Steve Bremer, applicant. Steve Bremer requested to resubdivide the old Gordon's Iron and Victorrio's properties located at 402 South Main Street and 207 East Nelson Street into seven lots and 6 condominiums. The resubdivision request is a result of new ownership and recent development of Gordon and Victorrio's sites. The new owner has prepared an overall plan for the site and received separate design and use permits as required by the Central Business District Zoning Ordinance. The subdivision proposal doe$ not effect the physical development of the site but does allow for separate ownership. The condominium subdivision will be for the residences above the first floor Main Street commercial uses. A member of the audience inquired about the development of the property and what would be built there in the future. Community Development Director Russell informed the audience that any development in the future would have to follow the Central Business District requirements. Motion made by Commissioner Middleton, seconded by Council Representative Zoller to approve the request to resubdivision the old Gordon's Iron and Victorrio's properties located at 402 South Main Street and 207 East Nelson Street into seven lots and 6 condominiums with the following conditions: 1. Drainage and utility easements shall be provided as required by the City Engineer, 2. Spring water shall be separated from the sanitary sewer. INI Separation shall be completed. Motion passed unanimously. • • Memo • To: City Council From: Steve Russell, Community Development Director Date: December 11, 2002 Subject: Peace Pole in Lowell Park The Parks Board reviewed the peace pole referral from the City Council at their meeting of November 25, 2002. They did not see how the situation had changed from their earlier review. They do not think the peace pole fit into the Lowell Park Master Plan or represented the broad Stillwater community interests. Memo To: Mayor and City Council From: Steve Russell, Staff and Parks Board Date: November 7, 2002 Subject: Parks Board Recommendation Regarding Request for Downtown Ice Rink and Location in Lowell Park for Peace Pole. The parks board received the attached request from the Downtown Interest Group regarding locating a peace pole in Lowell Park and the parks department constructing an ice rink in the downtown. The parks board received a memo from Tim Thomsen describing the preferred location of an ice rink at the end of Mulberry Street and importance of weather conditions. The parks board reviewed the request and Tim's comments and recommend if weather and time permit, an ice rink be located at end of Mulberry Street in gravel parking lot. The parks board also considered the peace pole request and recommend against locating it in Lowell Park because park master plan improvements will be made in the near future and the peace pole location may not be consistent with the master plan. They also felt that allowing this use of the park may encourage other requests and make it difficult for the city to control the park for all residents. The board was supportive of the idea, but did not feel the that Lowell Park was the appropriate location. Recommendation: Review and approval of parks board actions. Attachments: Letter from Downtown Interest Group 10 -18 -02 Council Action on 11/12/02: Referred to Parks Board 410 • • • Tim Thomsen Parks /Public Works Superintendent City of Stillwater 1372 Greeley Street Stillwater, MN 55082 Downtown Interest Group c/o River Market 221 N. Main Street Stillwater, MN 55082 October 18, 2002 • - . e- mail: tthomsen @ci.stillwater.mn.us Inauiry about Ice Rink. and Peace Pole in Lowell Park We are planning activities and events to attract local residents to Downtown Stillwater and to enhance retail business during the Winter Season between November 14 and January 15. One activity we believe will attract local figure skaters and recreational skaters downtown, along with their parents, children and friends, is an ice rink located where it is easily visible from Main Street and whe there is convenient parking. We understand from your conversation with Norman Steere earlier this month the City would not be likely approve of a temporary ice rink on any grassed or seeded area, because of the damage that ice causes tc the turf beneath it.. We appreciate your stated willingness to have City engineers assess the paved or graveled areas we would like to have flooded to see what the slopes are and how feasible the areas would be for a holiday ice rink. Our first choice would be to have the ice rink (or skating area) immediately adjacent to Main Street, in the middle bay of the three -bay parking lot on Main Street between Myrtle and Commercial Streets, from the Main Street sidewalk east toward River Street. We believe this would be an almost ideal location for recreational holiday season skating, because the area is lighted, parking is immediately accessible and the location will allow us to integrate the skating with other planned activities. If we need to make other choices, our second choice would be the southeast comer of the parking lot east of River market. Third choice would be the parking lot between Lowell Park and Lumber Barons HotE and our fourth choice would be the graveled parking area between the River Market lot and Lowell Park. We would like your feedback sometime this week so that we can present our request to the Parking Commission, Park Board, and City Council this month. Please give us an estimate of the cost of establish and maintaining the ice rink, just in case we are able to find a sponsor. We also want to obtain permission to erect a Peace Pole in the north end of the section of Lowell Park between Chestnut and Myrtle Streets. The pole would require a small hole about six inches in diameter ar four feet deep. We would like to have the - Peace Pole ready to be erected and dedicated in a special ceremony on November 15. We would also like to have the Peace Pole remain in place at least until Sprir and permanently if possible. Ann DeLaVergne can provide further details if needed, and we will be prepared to have representatives at required Commission and Council meetings. Thank you for your advice and assistance. AtU/e guteNektodu) t.d : J. - 4. L %w 1,4.. Downtown Interest Group �o -e Joci Tilsen, Ann DeLaVergne, Norman Steere 430 -3385, 430 -1026, ee; Y� - 61-A__ %Y1 439 -0993 Regards, Ann To: Steve Russe 1 for the Park Board Meeting Monday, October 28 at 7:00 pm Front Ann DeL - Vergne, Downtown Interest Group Date. October 2? 2002 RE: Peace Pole, -ce Rink The Downtown group) would 1i Prevail on a Peace Pole in with May Peace about 4 feet dee ground about 5 377 Regarding the is = rink in the downtown, we are hoping to determine a location and cost for a downtown - ink. As mentioned in our memo to Tim Thoen last week, we have suggested a coupi ms e of locations that we feel would be appropriate and visible from Main St. Our plan is t people passing by would see skaters and get a sense of a fun, friendly downtown Still ter. Steve, I'm also faxing to letter Norman Steere dropped off last week. Feel free to distribute this letter to whc =ever needs the information. Thanks, I'm loo)!ing forward to seeing you Monday night. VALLt: t;U ur terest Group and the Historic District Committee (soon to be the same to launch a campaign with the downtown business called May Peace As part of the program that is being developed we would like to put up well Park by the Gazebo. The Peace Pole is a vertical 6 sided pole revail in 6 different languages on the sides. The pole will need a hole to b a securely planted in its position. The pole will extend out of the et. The pole would be permanent. • • Memo • DATE: December 11, 2002 TO: Mayor and City Council FROM: Sharon Harrison Asst. Finance Direct RE: 2003 Budget BACKGROUND The City held its Truth -in- Taxation hearing on December 3 The next step in the process is to adopt a final tax levy and final budget for the year 2003. • The final tax levy is the same amount as presented at the public hearing, $6,603,957. This tax levy amount includes a general tax levy of $4,261,183 and a debt service levy of $2,342,774. The final budget amount for the general fund is also the same as presented at the public hearing, $11,480,612. RECOMMEDATION Staff recommends adopting the resolutions for the final tax levy and the final budget for the year 2003. ATTEST: Diane F. Ward, City Clerk RESOLUTION 2002- ADOPTING THE FINAL TAX LEVY FOR THE YEAR 2003 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the sum of $6,603,957 is hereby levied against all of the taxable property of the City of Stillwater, Washington County, Minnesota, for City purposes for the year 2003. Adopted by the Council this 17` day of December 2002. Jay Kimble, Mayor 1 • • • • RESOLUTION 2002- ADOPTING THE FINAL BUDGET FOR THE YEAR 2003 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the final budget for the General Fund is hereby adopted for the year 2003 with revenues and . expenditures in the amount of $11,480,612. Adopted by the Council this 17 day of December 2002. ATTEST: Diane F. Ward, City Clerk Jay Kimble, Mayor � MEMORANDUM • • December 17, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Agenda Items Consent Agenda - Item #20 — Artwork for Public Works This item on the original agenda has been removed from tonight's meeting. New Business: Appointment to Boards and Commissions Joint Cable Commission — I should have clarified that the appointment that expires is Councilmember Rheinberger as Council representative. This appointment should wait until the first meeting in January when the other Council representatives are appointed or reappointed to Boards and Commissions. • MEMORANDUM December 13, 2002 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: BOARD /COMMISSION APPOINTMENTS DISCUSSION: Listed below are the various boards /commissions where members have expiring terms and a list of interested persons requesting appointments or reappointments (see applications for new applicants). HPC — two terms expiring (should have 7 members — needs 2 members appointed) Roger Tomten — Wants to be reappointed Beth Diem — is not reapplying Patte Kraske — new applicant — alternate choice Planning Commission Downtown Parking — three terms expiring and two terms not filled from Jan. 1. 2002 (should have 7 members — needs 6 members appointed) Richard Chilson — resigned Kara Johnson - resigned Mike Schumann — resigned Kevin LaCasse — wants to be reappointed Peder Pederson — wants to be reappointed Human Rights (should have 7 members — needs 5 members appointed) Jeff Anderson — is not reapplying Louise Watson — done Anthony Carr — wants to be reappointed Michael Eldred — new applicant Dan Cox — new applicant (student) Rick Johnson — new applicant Park & Rec. (should have 7 members — needs 2 members appointed) Linda Amrein— wants to be reappointed Sandy Snellman — wants to be reappointed Planning (should have 9 members — needs 3 members plus a council rep. appointed) Glenna Bealka — is not reapplying Dave Middleton — wants to be reappointed Dave Peroceschi — wants to be reappointed Jeanne Anderson — new applicant Nick Kalambokidis — new applicant Kirk Roetman — new applicant Library (should have 9 members — needs 3 members appointed) Mary Lou Rice Gorski — wants to be reappointed Richard Hodsdon — wants to be reappointed Andrea Tipple - wants to be reappointed Joint Cable Commission (should have 3 members — needs 1 primary member) Lynae Finney — new applicant ACTION REQUIRED: Review and decide appointments and pass a motion adopting Resolution 2002 - APPOINTMENTS VARIOUS BOARDS AND COMMISSIONS • • • • 11/12/02 Submitted by, Taco Bealka Stillwater Bridge Issue: f 1 ./._ 2 I am seeking support for the formation of a blue ribbon task force to explore and make recommendations regarding the bridge issue. I would suggest the task force be made up of 2 or 3 business representatives ( such as Anderson Windows, Cub, Downtown etc.). Other suggested members would be a representative from the cities or Stillwater, Bayport and Oak Park Heights, and including Stillwater and Baytown Townships. Other members could include representatives from Washington County, citizen advocates and possibly an lobbyist. The mission of this task force would be to resolve differences, in civil debate, to build consensus of support for the new bridge and its location. Public sentiment is all over the playing field as to where and when the bridge should be built. Hopefully, the more professional, as well as citizen, legs put under the issue will bring better communication and understanding to our area citizenry as well as to the decision makers. This critical issue transcends the able leadership of one or two motivated individuals and begs for more community involvement. Memo To: Mayor and City Council From: Steve Russell, Community Development Director Date: December 11, 2002 Subject: Downtown Parking Program for 2003 The Downtown Parking Commission recommends that the city assume management responsibilities for the Downtown Parking Program for 2003. When the Downtown Parking Program was developed by the Downtown Parking Commission in the 1995, the idea was to set up a program using consultant expertise, then to consider taking over the program at a future date. Impark was selected as the city's parking manager for the Pay Parking Program. Impark successfully assisted the Downtown Parking Commission manage the program and make parking improvements from 1995 to 2002. The Impark capital expenses for parking improvements has been paid off. The parking program would not change with city management. There is estimated to be cost savings with the city management. Recommendation: Direction for city to manage Downtown Parking Program for 2003 Season (resolution). Attachment: Imparkletter (Dave Magnuson will provide at Tuesday's meeting) • • • • • • NOTICE OF TERMINATION FROM: The City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 ( "Owner" and "City ") TO Imperial Parking Inc. 15 South Fifth Street, Suite 360 Minneapolis, Minnesota 55402 ( "Operator" and "Impark ") Notice is hereby given that the Operating Agreement, by and between the Owner and the Operator originally dated October 5, 1999, as amended, be and the same hereby is terminated. This written notice is given pursuant to Article 18 of the Operating Agreement and will be effective January 17, 2003. The City wishes to express its thanks to Impark for a job well done during the performance of the Agreement and wishes Impark to understand that there are no issues of performance causing this Notice to be sent and the resulting termination of the Operating Agreement. BY ORDER OF THE CITY COUNCIL, this 17th day of December, 2002 CITY OF STILLWATER By Larry D. Hansen, City Administrator • • Memorandum To: Mayor and City Council From: Shawn Sanders, Civil Engineer (y,, • Date: December 12, 2002 Subject: Feasibility Report for Lily Lake Water Improvement Phase 2, Project 2002 -21 DISCUSSION Back in 1999, the first phase of the Lily Lake Water Quality Improvements (project 9613) were constructed. Work took place in two areas, the first being the West Lake Street Ravine, which corrected the erosion problems in the ravine by installing a storm pipe filling the ravine and the removing sediment in Lily Lake. The second area was the Northwest Diversion where a sediment pond was installed at the corner of Brick and Willard Streets to capture the first stage of a rainfall and divert it away from Lily Lake. This project was funded through an area assessment of the northern drainage district of Lily Lake, a BWSR Grant and Municipal State Aid. Staff is proposing to look at constructing portions of the additional phases that were presented in the original SEH report in 1996 and the additional report by Bonestroo, in 1999. The Bonestroo report included the Olive Street Diversion (project 2002 -10), which was constructed earlier this fall. It is proposed that funding for this phase would be through an area assessment of the southern drainage district of Lily Lake, Municipal State Aid and possibly another BWSR Grant. RECOMMENDATION It is recommended that Council order staff to prepare a feasibility report for the Lily Lake Water Quality Improvement Phase 2. ACTION REOUIRED If Council concurs with staff recommendation, Council should pass a motion adopting a resolution ORDERING A PREPARATION OF FEASIBILITY REPORT FOR THE LILY LAKE WATER IMPROVEMENT PHASE 2 PROJECT. (PROJECT #2002 -21). ATTEST: RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE LILY LAKE WATER IMPROVEMENTS PHASE 2 PROJECT (PROJECT 2002 -21) BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 17 day of December 2002. Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • fit Memorandum • • To: Mayor and City Council From: Klayton Eckles, Director of Public Works ) Date: December 12, 2002 Subject: Approval to Complete Sewer Line Repairs DISCUSSION As part of the proposed 2003 Street Improvement project feasibility report, City staff televised the sewer lines on Holcombe and Willard streets. The purpose of the televising is to look for any major problems in the sewer line that might be repaired as part of the street construction project. What we discovered is that there are roots and protruding taps in the . sewer line. Protruding taps are caused by poor service line installation. The protruding taps and roots created obstructions that did not allow televising of the whole sewer system. They also make it very risky to attempt cleaning or jetting of the sewer lines. The protruding taps can catch the jetter hose and result in damage to city equipment and even the need for emergency excavation of the street. The amount of roots makes it a high priority to clean out this line before a backup occurs. The solution to this problem is to hire a specialty contractor that can use special cutting tools. This special equipment can travel up the sewer line to obstructions and protruding taps and remove them with a special saw blade. We are currently working with Infratech to complete this type of work for the 2002 street project. Given that they are in town and we have an immediate need for this service, we requested that Infratech give us a price. They estimated for approximately 12 taps the cost would be about $16,000. Normally, the city would use sewer line repair money out of the sewer fund to make these because they are needed immediately. For 2002, we only budgeted $5,000 for sewer line repairs and this money has been spent. Still it's recommended we make the repairs immediately using Infratech. RECOMMENDATION Staff recommends that Council authorize the use of Infratech to complete approximately $16,000 in sewer line repairs and charge the cost to the sewer fund sewer line repair. ACTION REOUIRED If Council concurs with staff recommendation, Council should pass a motion authorizing an expenditure of $16,000 for sewer line repairs. • Memorandum • • To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/16/2002 Subject: Transfer of On -Sale and Sunday Liquor License — Lumber Barons An application for a transfer of an On -sale and Sunday Liquor License from St. Croix Preservation Company, Inc., DBA: Lumber Barons to DBD Water Street Corporation, DBA: Water Street Inn been received. Approval should be contingent upon successful closing of the property, filing all required documentation and final approval by Police, Fire, Finance, Inspection Departments and Minnesota Liquor Control. ACTION REQUIRED: If approved, Council should adopt Resolution No. 2002- APPROVING TRANSFER OF APPROVING TRANSFER OF ON -SALE AND SUNDAY LIQUOR LICENSE TO DBD WATER STREET CORPORATION, DBA: WATER STREET INN APPROVING TRANSFER OF APPROVING TRANSFER OF ON -SALE AND SUNDAY LIQUOR LICENSE TO DBD WATER STREET CORPORATION, DBA: WATER STREET INN WHEREAS, request for transfer of ownership of the On -sale and Sunday liquor license for DBD Water Street Corporation, DBA: Water Street Inn (Lumber Barons) has been requested; and WHEREAS, all required forms have been submitted and fees paid. NOW THEREFORE, BE IF RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the transfer of On -sale and Sunday liquor license conditioned upon successful closing of the property, filing all required documentation, approval by Police, Fire, Inspection, Finance Departments, and Minnesota Liquor Control. Adopted by Council this 17 day of December 2002 ATTEST: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • • • TO: Stillwater City Council, Pioneer Press Editor FROM: Jeanne M. Anderson, South Hill Neighborhood Neighborhood Association DATE: 12/16/2002 RE: DON'T CLOSE GREELEY STREET : MAKE 36 A PARKWAY BOULEVARD, NOT A FREEWAY WHICH CLOSES INTERSECTIONS • • For nearly two years, the South Hill Neighborhood Association has worked to express its opposition to the closing of Greeley Street for a freeway on 36, and to promote instead a slower speed 45 mph Parkway Boulevard leaving Greeley's intersection open to 36. MnDOT continues to propose closing Greeley Street at 36. Our City Council must protect our neighborhood's children from the excess Greeley traffic which would be funneled to and from 36 on down South Third and South Fourth Streets, which will occur if you agree to close Greeley Street. School children of the following schools affected are: Oak Park Heights Elementary, Salem Lutheran School, Stillwater Junior High School and St. Croix Catholic. These schools contain 3 elementary schools and 2 junior high schools. You will damage the quality of living for all residents who live on or near these streets in terms of safety, noise pollution, air pollution and other adverse effects. And you will forever harm the South Hill historic neighborhood of Stillwater, a part of our country's cultural heritage. A slower speed at -grade 45 mph Parkway Boulevard design can be designed to be safe and can more than handle the capacity projected for 36 in 2020 by MnDOT. The Multi - Way Boulevards described in The Boulevard Book , Jacobs et. al. 2002, M.I.T. Publishing, (and 20 minute video) can safely handle up to 70,000 cars per day, which is more than MnDOT has stated in its documents. Stillwater's City Council must stand up for the citizens of the South Hill and all of Stillwater and say NO to MnDOT's proposal to close Greeley Street and create a freeway. Do not cower in the face of a large and powerful state agency which is able to confuse the average person with technical arguments and by limiting its distribution of information. .You have the power of municipal consent — you should use it. The citizens you represent want the Parkway Boulevard. Jeanne M. Anderson President South Hill Neighborhood Association Pki • • • November 20, 2002 Hello, Thank you! Sincerely, r Kathy Cinnamon Administrative Secretary 439 -8803 CENTRAL ST. CROIX VALLEY JOINT CABLE COMMUNICATIONS COMMISSION and VALLEY ACCESS CHANNELS River Heights Plaza 1492 Frontage Road West Stillwater, MN 55082 We're having a fun event coming up and would like to get the word out in the community. If you have a bulletin board to post events on, would you be willing to post this? Or better yet, if you have a City newsletter that will be going out prior to December 9th could you include this information in it? - The Honorable Jay Kimble Mayor, City of Stillwater 216 North Fourth St. Stillwater, MN 55082 -4807 Dear Mayor Kimble: December 5, 2002 1 Ziiu1 I am pleased to inform you that your application for a Contamination Cleanup grant for The Lofts of Stillwater site has been approved for funding. The Minnesota Department of Trade and Economic Development (DTED) received a total of nine Cleanup and four Investigation applications and The Lofts of Stillwater site was selected for an award. Everyone involved in the preparation of your application can be proud of a job well done. DTED will award the City of Stillwater $600,000 for the cleanup of contaminants at The Lofts of Stillwater site as outlined in the application. You will soon be receiving a grant agreement that must be signed and returned to DTED for execution. Once this grant agreement is fully executed, you can begin drawing funds. For additional information, contact Meredith Udoibok, Brownfields & Community Assistance Director, at 651- 297 -4132. Congratulations to you and your staff for putting together a successful application. Sincerely, cc: Steve Russell John Nolde 500 Metro Square • 121 7th Place Rebecca Yanisch Commissioner 1, Minnesota 55101 -2146 • USA 651 - 297 -1291 • 800 - 657 -3858 ■6,1; 6 -4772 • TTY /TDD 800 - 627 -3529 5. Ratification of 2003 Wages 6. Director's Personnel Evaluation 7. State of Minnesota Budget Shortfall 8. Fundraising Campaign A. Naming opportunities B. Case Statement Development C. Report of Other Progress to Date 9. Building Expansion A. Building Program Progress B. Building Advisory Committee Update C. Architect Selection Committee D. Draft Request for Qualifications 10. Committee Reports 11. Other 12. Adjournment STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082 -4806 (651) 439 -1675 FAX (651) 439 -0012 Board of Trustees Meeting Agenda Tuesday, December 10, 2002, 7 P.M. 1. Call to Order 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report* F. Director and Other Staff Reports+ G. Financial Report + H. Policy Review — Equipment Use Policy & St. Croix Collection Policy+ If you are unable to attend this meeting, please call Ann (ext. 2002. A= Action Item I= Information Item D= Discussion Item += Document in Packet *= Document to be Distributed Distributed A+ A A+ I D+ I I I 17) before 5 P.M. on Monday, December 9, at Meeting #= Document Previously • • • • • STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER, MN 55082 -4806 651 439 -1675 FAX 651 439 -0012 Board of Trustees Meeting Minutes Tuesday, November 12, 2002 Agenda Item 4.A. Present: Bill Fredell, Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers, Jessica Pack, ML Rice, Brian Simonet, Andrea Tipple Absent: Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order The meeting was called to order by President Hickey. 2. Adoption of the Agenda The agenda was adopted with a motion by Rice and a second by Myers. 3. Communications and Public Commentary 4. Consent Calendar The Consent Calendar was adopted including payment of bills totaling $63,884.13. Motion by Pack and second by Myers. 5. 2003 Holiday Closings There was a motion by Fredell and a second by Rice to adopt the proposed 2003 holiday closing schedule. The motion passed. 6. 2003 Board Meeting Dates A motion was made by Myers and seconded by Fredell to approve the 2003 board meeting dates. The motion passed. 7. 2003 Operating Budget Request A motion by Hueslmann and a second by Tipple to approve a reduced 2003 operating budget request in the amount of $850,048. The motion passed. 8. Fundraising Campaign A. Naming Opportunities The Board set up a task force to create recommendations on naming opportunities and corresponding gift levels. A discussion of naming public buildings spawned a motion by Fredell and a second by Rice to maintain the name of the institution as the Stillwater Public Library. The motion passed. B. Case Statement Development The case statement is in progress. Photographs are being taken at this time. The "close to final" draft is almost ready and will be delivered to board members via e -mail or available for pick -up. Immediate feedback will be needed —this is not an opportunity to edit. C. Board Financial Commitment In the case statement, we have stated that all Board members have made a commitment. D. Report of Other Progress to Date Huelsmann reported on fundraising progress to date. Page 2 9. Building Expansion A. Building Program Progress The staff is working to pull figures and features from the 2000 space need study to make predictions for the year 2020. While many collections projections are accurate, staff are finding that the 2000 estimates for numbers of computers were inadequate. B. Building Advisory Committee Meeting This committee has had its kick -off meeting with David Smith in attendance. C. Architect Selection Process President Hickey proposed two -stage selection process with an initial RFQ being sent in early December and the selection occurring near the end of January. The process includes a task force made up of 4 Board members, 2 staff, 2 Building Advisory Committee members and 1 city staff person who will implement all stages and make selection recommendations to the Board for final approval. The Board approved the process with a motion by Myers and a second by'Rice. 10. Board of Trustees Terms Trustees, Hodsdon, Rice and Tipple indicated a willingness to serve another term. Director Bertalmio will draft a letter to the City indicating such. 11. Committee Reports No other reports at this meeting. 12. Other President Hickey shared information about the recently completed survey of the library site. 13. Adjournment The meeting adjourned at 8:30 p.m. • • • Diane Ward From: Pat Raddatz [ Pat .Raddatz @co.washington.mn.us] Sent: Thursday, December 12, 2002 11:52 AM o: Wally Abrahamson Subject: Washington County Board Agenda - 12/17/02 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda December 17, 2002 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any issue that is on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 3. 9:10 Consent Calendar • . 9:10 - Public Hearing - Public Health and Environment - Cindy Weckwerth, Program Manager Washington County Groundwater Plan 5. 9:40 - Transportation & Physical Development - Richard Gauger, Project Manager Progress Report on the Completion of the R.H. Stafford Library 6. 9:50 - Community Services /Court Services - Cindy Rupp and Tom Adkins 2002 -2003 Contract with HSI- Outpatient Chemical Dependency Services for Adolescents 7. 9:55 - General Administration - Jim Schug, County Administrator A .Application by the City of Grant to the EPA for Brownfields Revitalization Grant Funds B. Recognition for Commissioner Wally Abrahamson C. 2003 Salaries for County Sheriff and County Attorney'and Their Assistants D. 2003 Salary for County Administrator 11 .2003 County Commissioners' Salaries, Expenses and Benefits F .Adoption of 2003 Budget; Tax Levies for 2003; and HRA Levy for 2003 8. 10:45 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions'to the staff. This action is not intended to result in substantive board action during this time. • Any action necessary because of discussion will be scheduled for a' future board meeting. 9. Board Correspondence 10. 11:05 - Adjourn 11. 11:15 to 12:15 - Board Workshop with Office of Administration Discuss Amount and Timing of Issuance of New Debt for Capital Improvement Projects - 12. Lunch 13. 1:00 to 2:00 Board Workshop with Office of Administration Review Inventory of Mandates and County Core Functions. (Continued from 12/3/02) with Court Administration, Administration and Internal Services * * * ** *********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Meeting Notices Reminder: No Board Meeting, December 24 (Holiday) or December 31 (5th Tuesday) December 16 - Library Board 6:30 p .m., Library Administration Offices - Woodbury December 17 - Personnel Committee 8:30 a.m., Washington County Government Center December 17 - Law Library Open House 11:30 a.m., Washington County Government Center December 17 - HRA Board Meeting 3:30 p.m., 1584 Hadley Avenue North- Oakdale City Hall December 17 - Public Health Advisory Committee 5:30 p.m., Washington County Government Center December 18 Mosquito Control Commission 9:00 a.m., 2099 University Avenue West - St. Paul December 18 - Plat Commission 9:30 a.m., Washington County Government Center December 18 - Transportation Advisory Board 2:00 p.m., 230 East 5th St., Mears park Centre - St. Paul December 19 - Community Corrections Advisory 7:30 a.m., Lake Elmo Inn- Lake Elmo December 19 - Workforce Investment Board 8:30 a.m., 5600 Norwich Parkway - Oak Park Heights December 19 - Parks and Open Space Commission 7:00 p.m., St. Croix Bluffs Regional Park ***************************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Washington County Board'of Commissioners 2 Consent Calendar - December 17, 2002 Consent Calendar items are generally defined as•items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item -(s) for ID iscussion and /or separate action. The following items are presented for Board approval /adoption: Administration A. Approval of the November 19, November 26 and December 3 Board Meeting minutes. B. Approval to amend policy #1012, Mileage Reimbursement, to decrease mileage for individuals using personal vehicles on County business and, establish the new mileage rate at 36 cents per mile, effective pay period beginning January 5, 2003. C. Concurrence with 2002 budget amendment for Court Administration. Assessment, Taxpayer Services and Elections D. Approval of resolution; repurchase of tax - forfeited land by.Steven's Custom Homes, Inc., former owner. Community Services E. Approval of County Certification of Community Services Case 28557 to provide Adult Foster Care to a related person. F. Approval to appoint Gary L. Vigness to the Workforce Investment Board as a Business Representative to a first term expiring June 30, 2004. Illk Approval of contract with Lifeworks Services, Inc. to provide home and community based services for persons with developmental disabilities. H. Approval of resolution, allocation of 2001 and 2002 HUD HOME Investment Partnership Program funds and amendments to the Washington County Annual Action Plans specifying the approved allocations. I. Approval of amendment for a general adjustment rate increase for Eastern Minnesota State Operated Community Services who provides waiver services for persons with developmental disabilities. Court Services J. Approval of resolution, program and budget update to the Court .Services Comprehensive Plan and acceptance of previously unalloted funding from the Department of Corrections in the amount of $189,428.41 for 2002. K. Approval of agreement covering Grant No. 91012 Minnesota Juvenile Accountability Incentive Block Grant Program. L. Approval on contracts for Multi Systemic Therapy a juvenile placement alternative intensive in -home therapy program. Human Resources, Employee Safety and Risk Management M. Approval of Employee Training Charge -Back policy for implementation o n January 2003. N. Approval of revisions to County Policy #5003 - Employee Recognition Program. Public Health & Environment O. Approval of a Contract between the Minnesota Pollution Control Agency and Washington County for the Operation of .a Household Hazardous Waste Management Program, and authorize execution by the Board Chair and County Administrator. P. Approval of amendment to-the Joint Powers Agreement with the State of Minnesota for the continuation of recycling services for County offices and authorize execution by the Board Chair and County Administrator. Transportation & Physical Development Q. Approval of resolution, Amendment No. 1 to MN /DOT agreement No. 81480P, a cooperative personnel partnership agreement which will extend the agreement from March 20, 2003 to March 19, 2004. R. Approval to move forward with a forest.management program in Pine Point County Park and St. Croix Bluffs Regional Park. S. Approval of resolution authorizing the Parks Division to accept a grant from the DNR to repair trail damage caused by snowmobiles with studded tracks on the Hardwood Creek Trail. T. Approval of cooperative construction agreement with the City of Cottage Grove for road construction on CSAH 39. U. Approval of resolution, awarding the bid for plumbing services within County facilities to Northern Air Corporation conditioned upon the execution of a contract as approved by law. V. Approval of resolution, award of bid for the supply of motor vehicle fuel for 2003 to Kath Bros. Fuel Oil Co., the lowest responsible bidder. W. Approval and execution of Amendment No. 2 to office space leases for Title Companies. X. Approval Of Amendment No. 3 to contract for electrical services for _County facilities with Polyphase Electric, Inc. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430 -6014 e -mail: pat.raddatz @co.washington.mn.us • Chair Laabs Call To Order Agenda: Minutes: Treasurer: Attornev: Engineer: 411 Clerk: Stillwater Township December 12, 2002 Stillwater Town Hall 7:00 p.m. Regular Meeting Adopt Approve November 14, 2002 Regular Town Board Meeting Approve November 19, 2002 Planner Interview Meeting 1. Report 2. Checks and Claims 3. Discuss 2002 Audit 1. Dwight Carlson Lot Line Adjustment 2. Montanari Escrow 3. Treasurer Background Check Planner: 1. Ludack Drawing 2. Dupay Minor Subdivision 1. Stonebrige Trail Report 1. Misc. Committees: 1. Reappoint Carole Yoho, Karen Sherrick, Rod Hunter 2. Park Project Progress People: 8:00 PM 1. Police Chief Report Qld Business 1. Town Hall Use New Business: Adjourn 12/06/2002 Pat Bantli