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Home My WebLink About2005-03-15 CC Packet ,e / CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-07 Council Chambers, 216 North Fourth Street March 15, 2005 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approval of March 1, 2005 recessed and regular meeting minutes 2. Approval of amended minutes of February 15, 2005 2. 105-05. This is the day and time for the public hearing to consider an appeal of the n's decision on a request from MSP Commercial, Alex Young, for a special use ough banking and a variance to the sign ordinance (one sign allowed, three signs ke Elmo Bank located at 1903 South Greeley Street in the BP-C, Business Park Istrict. Notices were mailed to affected property owners and published in the r Gazette on March 4, 2005. Case V104-93. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from John Buettner for a variance to the front yard setback (30 feet required, 0 feet requested) and side yard setback (5 feet required, 3 feet requested) for the construction of a carport and to the accessory building size regulations (120 square feet allowed, 396 feet requested) for the construction of a covered deck located at 308 E Poplar Street in the RA, Single Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on March 4, 2005. subjects which are not a part of he statement or may give direction PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Swearing in of Police Officer - Chyrisse LeMoine 2. Swearing in of Police Officer - Scott Geving OPEN FORUM The Open Forum is a portion of the Council meeting to addr the meeting agenda. The Council may take action or reply to staff regarding investigation of the concerns expressed. STAFF REPORTS 1. Police Chief 2.Fire Chief) Annual Report 3. City Clerk 4. Director of Admin. 5. 6. . Dev. Director gineer/PWD 7. City Attorney 8. Finance Director . CONSENT AGENDA* 1. Resolution 2005-57, directing 2. Possible approval for temp 2005 Possible approval for te 2005 Resolution 2005-58, Service Officers a Resolution 2005 Possible appro v Possible ap rov 9. City Administrator of s cense - Valley Chamber Chorale - April 29 - May 1, 3. or license - Valley Chamber Chorale - December 9-11, 4. 5. 6. 7. alary schedule for part-time and seasonal Community cers of Right of Entry to Salvage Agreement ase three copiers - Fire, Recreation Center, City Hall yd Floor release of 2005 Capital Funds, Part 2 - Library PUBLIC HEARINGS 1. Case N . Planni per re . UNFINISHED BUSINESS 1. Possible approval of 2005 lumberjack Days Agreement (Resolution) (available Tuesday) 2. Possible approval of hiring/contracting with Emergency Services Consulting inc. to conduct the Fire Service Delivery Study (Resolution) NEW BUSINESS . 1. Request for consideration of development in Boutwell South Area by Manchester Homes (tabled from "- 1/18/05 meeting) 2. Possible first reading of Ordinance No. 954, an Ordinance Amending Chapter 41, licenses, Permits and Prohibitions*, Section 41-4 Entitled Peddlers and Solicitors of the City Code City of Stillwater 3. Review and Approval of Downtown Design Manual (Resolution) 4. Possible first reading of Ordinance No. 955, an Ordinance Amending Chapter 4 5. Possible first reading of Ordinance No. 956, An Ordinance amending Cha regulating self-propelled devices 6. Possible first reading of Ordinance No. 957, an ordinance relating to t property (available Tuesday) 7. Response to Town Circle Street repair request 8. Possible approval to prepare feasibility report for Pine Street (Res 9. Possible approval of plans and specifications and authorizatio project (Resolution) & discussion on sidewalk assessment f 10. Possible approval to prepare feasibility report for Boutwell 11. Possible approval of 2005 Fall Arts Festival Special Eve 12. Discussion on sandwich board - Councilmember ry * All items listed under the conse enacted by one motion. Ther citizen so requests, in which e separately. of the Munkelwitz for bids for 2005 street mprovement project ion) esolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEND COMMUNICATIONS/REQUESTS 1. Notice of Open Book Meeting COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT to executive sessio onsidered to be routine by the City Council and will be arate discussion on these items unless a Council Member or ms will be removed from the consent agenda and considered . 2 C lee-t<- . CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-07 Council Chambers, 216 North Fourth Street March 15, 2005 REGULAR MEETING 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Approval of March 1, 2005 recessed and regular meeting minutes 2. Approval of amended minutes of February 15, 2005 PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Swearing in of Police Officer - Chyrisse LeMoine 2. Swearing in of Police Officer - Scott Geving OPEN FORUM The Open Forum is a portion of the Council meeting to address C the meeting agenda. The Council may take action or reply at the to staff regarding investigation of the concerns expressed. iI on subjects which are not a part of of the statement or may give direction STAFF REPORTS 1.Police Chief 2.Fire Chief) Annual Report 3. City Clerk 4. Director of Admin. 5. Co ity Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director . CONSENT AGENDA* 1. Resolution 2005-57, directing Piilyme 9. City Administrator bills PUBLIC HEARINGS 1. Case No. SUPN/05-05. This is t.he day and time for the public hearing to consider an appeal of the Planning Commission's decisionOria request from MSP Commercial, Alex Young, for a special use permit for drive through bankil'l9iill1d a variance to the sign ordinance (one sign allowed, three signs requested) for Lake Elmo Bank located at 1903 South Greeley Street in the BP-C, Business Park Commercial District. Notice~were mailed to affected property owners and published in the Stillwater Gazette on March 4, 2005. 2. Case No. V104-93. This is the date and time for a public hearing to consider an appeal of the Planning Commission's decision on a request from John Buettner for a variance to the front yard setback (30 feet required, 0 feet requested) and side yard setback (5 feet required, 3 feet requested) for the construction of a carport and to the accessory building size regulations (120 square feet allowed, 396 feet requested) for the construction of a covered deck located at 308 E Poplar Street in the RA, Single Family Residential District. Notices were mailed to affected property owners and published in the Stillwater Gazette on March 4, 2005. UNFINISHED BUSINESS 1. Possible approval of 2005 Lumberjack Days Agreement (Resolution) (available Tuesday) 2. Possible approval of hiring/contracting with Emergency Services Consulting inc. to conduct the Fire Service Delivery Study (Resolution) eEW BUSINESS 1. Request for consideration of development in Boutwell South Area by Manchester Homes (tabled from 1/18/05 meeting) 2. Possible first reading of Ordinance No. 954, an Ordinance Amending Chapter 41, Licenses, Permits and Prohibitions*, Section 41-4 Entitled Peddlers and Solicitors of the City Code of the City of Stillwater 3. Review and Approval of Downtown Design Manual (Resolution) 4. Possible first reading of Ordinance No. 955, an Ordinance Amending Chapter 43, Liquor 5. Possible first reading of Ordinance No. 956, An Ordinance amending Chapter 51, Traffic, Section 51-8, regulating self-propelled devices 6. Possible first reading of Ordinance No. 957, an ordinance relating to the annexation of the Munkelwitz . property (available Tuesday) 7. Response to Town Circle Street repair request 8. Possible approval to prepare feasibility report for Pine Street (Resolution) 9. Possible approval of plans and specifications and authorization to advertise for bids for 2005 street project (Resolution) & discussion on sidewalk assessment for 2005 street improvement project 10. Possible approval to prepare feasibility report for Boutwell Road (Resolution) 11. Possible approval of 2005 Fall Arts Festival Special Event & Contract (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS 1. Notice of Open Book Meeting STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are consid~fe e routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will ov~d from the consent agenda and considered separately. . . 2 " CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-06 March 1, 2005 . REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Public Works Director Eckles Finance Director Harrison Director of Administration Knauss City Clerk Ward OTHER BUSINESS Discussion on Farmer's Market . David Murphy, a flower farmer and member of the Farmer's Market, asked the Council to reconsider its decision to move the market to the lower River View parking lot. He stated the Farmer's Market renews its request for use every year and each year has been granted the use with nothing but positive comments. The move to the River View location from the former space in the downtown, he said, has relieved traffic, avoided conflict with weekend events in the downtown area, and enables many residents to walk to the market. He stated completion of the Veterans' Memorial is no reason for the Market not to be able to use the upper lot. Monique Vernon, Farmer's Market manager, said the proposed site in the lower lot decreases the amount of space available for the market from 77 to 53 spaces and poses a safety issue if customers and vendors have to use the same area. She also referred to the possible traffic hazard on Third Street when the bridge is up and people won't be able to exit the lot. In addition to the loss of space, the proposed location is not highly visible, which likely will result in a loss of income for vendors. She stated Farmer's Market members are more than willing to cooperate and set up their stalls to co-exist with the Memorial. Wendy Kluck, former Market manager, also noted that the Market had never received any complaints. The only reason she knew there was an issue this year was when the Pioneer Press contacted her for comment. She stated vendors have always maintained and cleaned the area and have respected the Memorial pavers. . Mayor Kimble noted that when the Council made its decision to relocate the market, it did not contact the vendors for their input. He suggested trying to find a compromise and allow the Market to continue to use the upper lot on a trial basis this year, asking the vendors to be respectful of the pavers and Memorial. Councilmember Harycki agreed there should be room for compromise, also noting the decision to relocate the market had not been a Council agenda item. Councilmember Junker also favored some City Council Meeting - 05-06 March 1, 2005 kind of compromise, saying he was not aware of the loss of space when he voted for the move. Council member Polehna suggested a more advantageous site for the Market might be the Recreation Center and stated he is aware of a problem of Market visitors. using the bathrooms at the Historic Courthouse. Council member Milbrandt spoke in favor of a compromise and suggested a meeting of the Farmer's Market and Veterans' Memorial Committee people. City Administrator Hansen stated he could set up such a meeting, see if a compromise would be possible, and report back to the Council. Motion by Council member Milbrandt, seconded by Councilmember Polehna, directing staff to arrange a meeting with the two interested parties and report back to the Council at its April 1 meeting. All in favor. Discussion with Librarv Richard Huelsmann, member of the Library Board of Trustees and chair of the fund- raising for the library renovation and expansion project, gave a history of the project, which has been studied since 1995. In May of 2002, he said the Library Board offered to raise $4 million from the private sector if the City would match that $4 million and pay for construction of a parking ramp, an estimated additional $1 million. He said the fund- raising has been a major effort. As of the day of the Council meeting (March 1), the Board had reached $4,017,782 in pledges and additional contributions are expected, he said. Of that amount, the Board has $2,321,000 in cash; the remainder is in receivables. . In addition to raising funds, Mr. Huelsmann said the Board and architect have been working to address the concerns and conditions of approval in reviews by the Heritage Preservation Commission and Planning Commission and has reached a concept agreement with Ascension Episcopal Church that addresses an issue of the expansion project encroaching on a portion of a lot owned by Ascension. He noted that the Library constitutes less than 10 percent of the City's annual budget and that is not expected to change with the expansion. He referred to some cost increases, but noted there are revenue opportunities, such as meeting room rentals and rental of the large terrace area, to offset increased costs. A Library Foundation will be established to undertake annual fund-raising, he said. Construction documents are 95 percent complete and interviews with construction managers have been held; a decision on a construction manager is expected to be made at the Library Board's next meeting. He asked that the Council acknowledge that the Library Board has met its fund-raising obligation and that it authorize the City's share of funds be expended. Mayor Kimble and Councilmembers congratulated the Library Board on its success and a job well done. Motion by Council member Milbrandt, seconded by Council member Harycki, acknowledged the Library Board has met its commitment to raise $4 million for renovation and expansion of the. library. All in favor. Mayor Kimble recessed the meeting at 5: 15 p. m. Page 2 of 9 City Council Meeting - 05-06 March 1, 2005 Mayor Kimble reconvened the meeting at 5:20 p.m. . Discussion on Lumberjack Davs Roberta Opheim, Stillwater resident, former Council member, and member of the Lumberjack Days Festival Association Board, addressed the Council. She said the Festival Association hires St. Croix Events to coordinate the many activities of Lumberjack Days. She noted there has been a lot of discussion regarding having volunteer-run activities. However, she pointed out that from her experience as president of the Chamber, the ability to coordinate activities through volunteers is almost impossible. . Ms. Opheim briefly reviewed the recommendations/proposal of the Advisory Committee, appointed by the Council to address concerns raised after last year's event. The proposal provides for the exclusive use of north and south Lowell Park and Pioneer Park July 21-24. The use of south Lowell Park would not be expanded, she said, but would continue to be limited to the end of the LJD races and the ecumenical church service on Sunday. She stated the Advisory Committee discussed scaling back the musical entertainment and ending concerts and beer sales an hour earlier, 10 p.m. concerts, 9:40 beer sales, than previously. Thursday's entertainment, as proposed, would feature local (metro area) talent. Friday's featured band will be the Guess Who, with Saturday's band yet to be determined. She noted that the Committee had discussed the changing nature of downtown and the desire for the events to be compatible with both the downtown commercial environment and the growing residential environment. Ms. Opheim said, as proposed, a detailed site plan will be presented at a later date and organizers will work closely with the City's Police and Fire Department. Ms. Opheim spoke of the need for fiscal responsibility and noted every expense must have a revenue source to offset it. The Festival Association will erect fencing at its own cost; provide portable restroom facilities and cleanup. In addition, she said, they are planning to get information to residents at an earlier date, conduct a marketing workshop with folks in the historic district on ways to take advantage of promotional opportunities. And, she said, they are working with staff at developing a parking plan and possible shuttle plan. A significant change, as proposed, she said, is moving fireworks to Thursday and having the event conclude with Sunday's parade. Councilmember Harycki asked why the scaling back of media presence was not included in the recommendations. David Eckberg of St. Croix Events asked that the media promotional plan be deferred to the Entertainment Committee, which includes the FestIval Association Board, Councilmembers Junker and Milbrandt, Administrator Hansen and Police Chief Dauffenbach. Mr. Eckberg said it would be difficult to adopt the promotion plan until it is known what band will be playing Saturday night. . Councilmember Milbrandt spoke in favor of having no Twin Cities media coverage. Mr. Eckberg said it would be difficult to do that. Part of the purpose of Lumberjack Days is to invite people to come and see Stillwater, he said. Councilmember Milbrandt suggested the event has evolved from a city celebration to a regional production. Mr. Milbrandt said he is pleased with some of the improvements, but is still concerned with the issue of media coverage and is not in favor of the beer garden. Page 3 of 9 City Council Meeting - 05-06 March 1,2005 In the discussion related to media coverage, Mayor Kimble suggested that the Council is not opposed to promotion, such as promoting the races and other family events, but. is concerned with the repeated announcements to visit Stillwater on the date of a concert. Councilmember Junker also spoke of the benefit of outside print media coverage. Mr. Eckberg asked that the Council adopt the proposal, with the promotion plan to be reviewed/approved by the Entertainment Committee and detailed site plan to be provided at a later date. Councilmember Harycki said he would be uncomfortable with moving forward until more details, including the site plan, are known. Mr. Eckberg said a detailed site plan couldn't be submitted until the number of vendors is known. Council member Junker referred to a Feb. 14 letter from the Fire Department and Police Department outlining the information those departments want and won't sign off on until they receive. Mr. Junker said he would feel comfortable moving forward with the condition that the Fire and Police Departments sign off on the site plan. Administrator Hansen noted that condition could be incorporated into the formal contract. There was a discussion of internal policing/security plans and how St. Croix Events' internal security people cooperate with the City Police Department. Councilmember Harycki stated he would like to find a way to have the name Lumberjack Days returned to the City, referring to a suggestion that the event might be moved if beer sales were further restricted. Mr. Eckberg stated that without beer sales, it would not be possible to conduct the festival. . Mayor Junker stated that the problem last year was not with beer sales in the park, rather it was with those folks who came to town late looking for a party. Councilmember Milbrandt stated he wished the Advisory Committee had been asked to look at radical changes to the event instead of "tweaks" and suggested that cutting big expense items, like the fireworks display, might allow for the elimination of beer sales. Councilmember Polehna said he thought the proposal represented a lot of compromise and was a good correction, but stated he thought it was a mistake to eliminate the Sunday night events. Mayor Kimble also stated he thought the proposal incorporated reasonable changes. Councilmember Junker said he believed bands dictate the crowd size and said the proposed represented good cutbacks. Councilmember Harycki asked about the site plan. Mr. Eckberg said a site plan couldn't be done until the vendors are determined, perhaps by June 15. Fire Chief Glaser said waiting until June would be a problem. He suggested that last year's plan could be used as a starting point to determine occupancy load and other code requirements; if there are changes, Mr. Eckberg would have to make adjustments in order to meet the code requirements. Council member Milbrandt suggested adding a condition that an initial site plan be submitted by May 15 to the motion to approve the concept proposal. Mr. Junker agreed to that addition. Motion by Council member Junker, seconded by Council member Polehna to adopt the concep. proposal with a final contract to be brought to the Council in two weeks with an initial site plan submitted by May 15, 2005 for public safety review and approval. All in favor. Page 4 of 9 . . . City Council Meeting - 05-06 March 1, 2005 STAFF REPORTS Fire Chief Glaser reported that interviews with consultants for the fire service delivery study had been conducted and the field narrowed to three potential firms. He stated a recommendation should be ready for the Council's March 15 meeting. Mayor Kimble recessed the meeting at 6:25 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Councilmembers Polehna, Milbrandt, Harycki, Junker and Mayor Kimble Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Glaser Public Works Director Eckles Finance Director Harrison Director of Administration Knauss City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Junker, seconded by Councilmember Milbrandt, to approve the February 15, 2005 special, regular and executive session meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS OPEN FORUM Wayne Gruis, 820 Towne Circle, and three other members of the Town Circle Homeowners Association were present to speak to a problem about collapsed curb and gutters in the area that is creating a problem with water drainage. Mr. Gruis stated that over two years ago, a petition, signed by all members of the Homeowners Association, was presented to the Public Works Department asking that the problem be addressed. Mayor Kimble noted that the cost of making repairs likely would be assessed to the property owners. He stated the Council could have Public Works look at the situation. Public Works Director Eckles stated staff would look at the problem and report back to the Council with recommendations. CONSENT AGENDA* Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt the consent agenda. Page 5 of 9 City Council Meeting - 05-06 March 1, 2005 Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna, and Mayor Kimble Nays: None . Resolution 2005-49, directing payment of bills Authorization for use of Frank Madden & Associates for labor relations consulting services Possible approval to purchase wildfire turnout gear - Fire Department Possible approval to purchase plan unit shelving - Building Department Possible approval to purchase plan unit shelving - Building Department Resolution 2005-50, accepting work and ordering final payment for McKusick Ravine Storm Sewer/Trail Improvement Project (Project 2002-04A) Resolution 2005-51, accepting work and ordering final payment for McKusick Lake Diversion Improvement Project (Project 2002-04B) Resolution 2005-52, accepting work and ordering final payment for Sewer Interceptor Rehabilitation Project (Project 2004-04) PUBLIC HEARINGS There were no scheduled public hearings. UNFINISHED BUSINESS Possible adoption of Findinas of Fact relatina to the aoplication of Anthonv Kerschbaum (Case No. V/04-83) . City Attorney Magnuson said findings of fact are required for any variance denial. These findings allow the applicant to present another plan before the year wait required in other denials. Motion by Council member Milbrandt, seconded by Council member Polehna, to adopt Resolution 2005-53, approval of resolution adopting findings of facts, conclusion and order related to the denial of a front yard setback variance from Lake Street; a variance from both the lot size requirements and slope regulations of the bluff and shoreland regulations of the St. Croix Riverway ordinance (Case No. V/04-83). Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None NEW BUSINESS Possible aoproval of oroceedina with the Librarv Exoansion proiect - . City Administrator Hansen reviewed the impacts of a $5 million bond issue for the library project. Bonds will be sold in 2006. Based on a true interest of 4.25 for a 20-year bond issue, the property tax impact on a 100,000 home would be $26.66 per year, on a $200,000 home $53.32. In 2003, he said, the assumed interest rate was 5 percent. Th. tax impact at that time was estimated at $37.17 on a $100,000 home. In addition to favorable interest rates, the City's tax base in growing, resulting in a lesser cost to City taxpayers, he noted. Mr. Hansen also spoke of the City's debt limit and pointed out that Page 6 of 9 City Council Meeting - 05-06 March 1, 2005 . in one year, the City gained $3 million in its ability to bond. Finance Director Harrison said the City likely would levy for debt service, $395,000, in 2006. Councilmember Milbrandt noted that the $5 million figure isn't a realistic figure as the cost of bringing the infrastructure of the existing building up to code is nearly $1 million. He suggested the City is getting a "fantastic facility for a good deal." Mayor Kimble and Council member Polehna both spoke of the project as an investment for the entire community. Motion by Council member Milbrandt, seconded by Council member Harycki, to adopt Resolution 2005-54, a resolution of commitment to provide Library Renovation Financing. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Discussion on Dossible surcharaes for well and seotic users not connectina to Citv sewer & water . Public Works Director Eckles asked for the Council's direction on how to proceed with implementing the city ordinance in respect to completion of the North Hill sewer/water project. The city ordinance, he said, requires homeowners to connect to available services within a certain time. The ordinance does provide for an appeal process and variance, he said. Mr. Eckles spoke of a possible surcharge for those homeowners who do not hookup to city services. He suggested that if a homeowner obtains a variance and the existing septic/well system passes inspection, a surcharge of $52.50 per quarter be charged for failure to hookup. If a homeowner does not obtain a variance and does not hookup to city services, the surcharge would be $105 per quarter, as proposed. There was a discussion of the ordinance and the South Hill project. Following completion of the South Hill project, the City granted a blanket variance. A condition was added to the ordinance that requires those residence to hookup no later that 2010. . Council member Harycki stated North Hill property owners were not aware they would be forced to hookup to services if they had functioning septic/wells when the project was explained in 2001. He said this proposal amounts to "changing the rules." He also said residents in the project area are looking at assessments of between $15,000 and $17,000, plus $10,000 in cash for hookup charges. Many North Hill residents, including him, can't afford that cost, he said. He called penalizing homeowners for failure to hookup, in addition to the assessments, "very punitive." He also suggested that to do so would be to go back on the City's word. Mr. Eckles agreed that residents were not told they would have to hookup to the new services, but it was made clear during presentations that the City does have an ordinance that requires hookup in a certain timeframe. He stated the proposed surcharge serves as an incentive for use of City services and helps pay for infrastructure improvements paid for by the entire community. Page 7 of 9 City Council Meeting - 05-06 March 1,2005 Councilmember Harycki stated he was against the surcharge. He pointed out that North Hill residents secured $1.3 million in outside funding for the project. Residents need to be able to budget in order to afford to hookup, he said. . Mayor Kimble suggested a blanket policy that if a resident has functional services, unless the property is sold, he or she be given a certain number of years before hookup is mandated. North Hill residents ought to be treated the same way as South Hill residents, he said. Council member Junker said the City needs to encourage hookup, but said he would not be opposed to setting a time limit to do so. Councilmember Milbrandt suggested that perhaps the ordinance needs to have some kind of blanket grace period for major projects. No action was taken. Mayor Kimble suggested that staff revisit the issue. Possible approval of resolution desianatina Brick Street as an MSA street Public Works Director Eckles said improvements to Brick Street are part of the Deer Path traffic diversion project. With only seven homes and a church on the street, it is difficult to assess the cost. MSA designation will provide for state funding. He said there are some additional design guidelines required by MSA designation, but he said the financial benefits would outweigh any additional design requirements. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2005-55, resolution establishing Municipal Sate Aid Highways. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None . Possible approval of Poolar Street Speed Limit Public Works Director Eckles briefly explained the traffic calming measures planned for the portion of the street, which previously was closed to through traffic. Traffic measures include a series of 3 or 4 medians to slow speeds; 25 mph is the proposed speed limit. It was noted that the City could impose a 25 mph limit because of the length of the street and because the City did a specific engineering study of that segment of street. Council member Harycki suggested sending the engineering study to residents explaining what measures are proposed. Mr. Eckles suggested if residents have questions, it might be better to meet with them individually. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to adopt Resolution 2005-56, resolution establishing a 25 mph speed limit on Poplar Street from Second Street to the Western Terminus. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None COMMUNICATIONS/REQUESTS . None Page 8 of 9 . . . City Council Meeting - 05-06 March 1, 2005 COUNCIL REQUEST ITEMS Councilmember Polehna asked Public Works Director Eckles if the City would be making another request for federal funding for Manning Avenue improvements. Mr. Eckles stated the City is continuing to work with Washington County on obtaining funding for Manning Avenue. Mr. Polehna said Mr. Tyson of Washington County has indicated the City will need to make a formal request to reapply for federal funds. Mayor Kimble stated he had received a lot of calls with questions about the placement of sidewalk on South Fifth Street. Public Works Director Eckles stated the sidewalk is proposed to be placed on the east side of South Fifth, as there are power poles on the west side of the street. Councilmember Harycki stated he had received a call from a resident on Orwell Court regarding the condition of the street and drainage concerns. Public Works Director Eckles said staff is aware the road is in bad shape. Mr. Eckles stated improvements likely would be made within the next five years; due to the length of the street, Orwell likely will be part of a larger project. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Harycki, to adjourn at 7:55 p.m. All in favor. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2005-49, directing payment of bills Resolution 2005-50, accepting work and ordering final payment for McKusick Ravine Storm Sewer/Traillmprovement Project (Project 2002-04A) Resolution 2005-51, accepting work and ordering final payment for McKusick Lake Diversion Improvement Project (Project 2002-048) Resolution 2005-52, accepting work and ordering final payment for Sewer Interceptor Rehabilitation Project (Project 2004-04) Resolution 2005-53, approval of resolution adopting findings of facts, conclusion and order related to the denial of a front yard setback variance from Lake Street; a variance from both the lot size requirements and slope regulations of the bluff and shoreland regulations of the St. Croix Riverway ordinance (Case No. V/04-83). Resolution 2005-54, a resolution of commitment to provide Library Renovation Financing. Resolution 2005-55, resolution establishing Municipal Sate Aid Highways. Resolution 2005-56, resolution establishing a 25 mph speed limit on Poplar Street from Second Street to the Western Terminus. Page 9 of 9 . MEMORANDUM March 11, 2005 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Approval of Amended Minutes of 2/15/05 DISCUSSION: Attached is Page 9 of the February 15, 2005 minutes. There was an error regarding the name and address of the person who spoke at the public hearing on the 2005 Street Improvement project. I would request that Council approve the amended minutes of February 15, 2005 to reflect this change. . . City Council Meeting - 05-05 February 15, 2005 project. If not paid in full by Nov. 15, assessments would start appearing on the . following year's property tax statement. Mary Lunzer, 516 W. Hancock, asked about the proposed width of West Hancock and asked who would pay for removal of trees if the street is widened. She also asked how to find out if her residence has galvanized water service. Mr. Eckles stated that Hancock would remain the same width. He said Ms. Lunzer could talk with him about the water service. Joleen Graven, 1220 5th Street S., said she lives at the corner of Marsh and 5th Street South. She asked if work would be done on both street at once, and, if so, how she would access her property. Mr. Eckles pointed out that the contractor is required to maintain access. However, he noted occasional problems are created due to weather conditions. Ms. Graven also asked whether consideration had been given to extending the sidewalks all the way to Churchill. She stated she thought that would be a good idea considering the number of kids in the area who currently have to walk in the street. Richard Miller, 801 Autumn Way, representing Our Saviors Lutheran Church - Mr. Miller asked whether the church would assessed for an un buildable lot it owns. Mr. Sanders replied the church would not be fully assessed for the lot in question. Mr. Miller also noted there is a biking/walking path along the west side of the church and raised a question about whether that path might not provide sufficient access and eliminate the need for sidewalks on the west side of Deer Path. John DeLeon, 206 Deer Path, thanked Council member Harycki for taking the time to . talk with residents on his street. He stated most of the residents on that street are not in favor of sidewalks. He said the road needs to be improved, but sidewalks are not needed. Teresa Jacobson, 1213 5th Street S., spoke in favor of extending the sidewalks on 5th Street South all the way to Churchill. She expressed a concern about the number of elementary school children and senior citizens who currently have to walk in the street. David Harrison, 920 5th Street S., questioned the equitability of assessments. Mr. Eckles noted that the City policy is to assess by unit basis, due to the varying size of lots on east-west streets versus north-south streets. 4 Stl3'1(erlSeU;1JO~i>4tl'"l:~~re~~p" stated support for the project and for the sidewalks. However, he stated that considering the street is in such a high public use area, the proximity to the Junior High, the City ought to contribute more for the cost of providing the sidewalks. A resident living at 1116 5th Street S, questioned the definition of unit for assessment. He stated he has a larger lot and was concerned about the possibility of a double assessment. He also asked about the policy regarding replacement of water services. Mr. Eckles stated if a property cannot be subdivided, it is considered one unit for . Page 9 of 14 . THE BIRTHPLACE OF MINNESOTA February 21,2005 FIRE DEPARTMENT Mayor Kimble Stillwater City Council Citizens of Stillwater As the newly appointed Chief, I am pleased to present to you the 2004 Stillwater Fire Department Annual Report. The Annual Report documents the previous years events and creates a history of the Department for you and future generations. I am honored to be leading the Department that is responsible for protecting the Birthplace of Minnesota and am excited about what the future holds for the Stillwater Fire Department. I would like to express my appreciation to the City Council for their ongoing support of the Department. I would also like to personally thank the men and women of the Stillwater Fire Department for their unselfish service to the communities they serve and protect. Their dedication and commitment provide a safer place for all who live, visit or invest in the City of Stillwater and our surrounding Communities. . 2004 brought several changes and improvements to the Department along with a record number of requests for service. The Department responded to 1,286 calls in 2004, which is an 8% increase in total call volume from 2003. Several changes in Department administration occurred over the last year. In February 2004 I was appointed Fire Chiefby the Stillwater City Council. This appointment was made due to the resignation of former Chief Kim Kallestad, who accepted a new Chief position in Sitka, Alaska. Tom Ballis was promoted to the position of full-time Deputy Fire Chief in November of 2004. The Department also welcomed six new part-time employees in 2004 and look forward to their contributions in the coming years. The Department placed a new quick attack pumper in service in 2004. This vehicle provides state of the art firefighting technology and is a welcomed addition to our fleet. The addition of this vehicle is due to generous contributions by local agencies, citizens, a diligent fundraising effort by Department staff, and the support of the Stillwater City Council. The Department can anticipate a continued increase in call volumes based on the current development and population trends occurring in the area for 2005. The completion of a formal study and long-term master plan for fire service delivery will be conducted. Improvements and upgrades to equipment and training will continue to be a top priority so we can provide the best available service to our customers. The staff and personnel of the Stillwater Fire Department look forward to serving and protecting our citizens with PRIDE: Professionalism, Respect, Integrity, Dedication and Excellence, in 2005 and beyond. ~I~f~ . Stuart W. Glaser Fire Chief 216 North Fourth Street · Stillwater. Minnesota 55082 . STILL WATER FIRE DEP ARTMENT Est. 1872 II ANNUAL REPORT 2004 MISSION STATEMENT Our commitment is to protect life and property through dedicated service to the community. It COftlMUNITIES SERVED . CITY OF STILL\VATER Mayor Jay Kimble City Council John Rheinberger David Junker Wally Milbrandt Gary Kriesel City Administrator Larry Hansen City Clerk Diane Ward CITY OF GRANT Mayor Tom Carr City Council Tim Gangnon Sharon Schwarze Candice Kraemer Rick Vanzwol . City Clerk Barb Bartholdi STILLWATER TOWNSHIP Township Supervisors Jim Doriott Duane Laabs David Johnson Sheila-Marie Untiedt Jim Hiniker Township Clerk Pat Bantli MA Y TOWNSHIP Township Supervisors Bill Voedisch John pazlar John Adams Township Clerk Linda Klein . 2 . . e JURISDICTION The Stillwater Fire Department (SFD) provides emergency services to a sixty-one (61) square mile response area. Our borders extend as follows: } L- :-'-"G IT ~ Highway 36, Southern Border 1501h Street, Northern Border St. Croix River, Eastern Border Jamaca Avenue North, Western Border The Stillwater Fire Department's response area IS vast and hosts a multitude of geographic and demographic aspects. Demographics include: Historic Downtown Stillwater, single and multi-family residential, high-rise, commercial, industrial and rural. Geographic logistics include: highways, various transportation routes, railways, cliffs, bluffs, ravines, rivers, lakes, swamps, agricultural and forested areas, recreational trails and park lands. SFD responds to the following communities: City of Stillwater; Stillwater Township; a portion of May Township and a portion of the City of Grant. In addition, SFD provides mutual aid when requested to multiple surrounding communities. 3 SERVICES PROVIDED . Fire Suppression Structure - Residential/Commercial Wildland/Grass Marine Auto First Responder Emergency Medical Services Medical Emergencies Assist Lakeview EMS Blood Pressure Checks Code Enforcement/Inspections New Construction Commercial Multi-Family Residential Day Care Special Event Heavy Rescue Auto Extrication High Level Rope . Water/Ice Rescue Surface Dive Boat Maintenance City Fire Hydrants Fire Station Trucks/Equipment Fire Prevention School Visits Open House Fire Education In-service Training for Business Drills and Exercises Civic Support Community Events Station Tours . On Scene Multi-Unit Garage Fire High-Angle Rope Rescue Demonstration Spar!..}' Greets a Visitor 4 STILLWATER FIRE DEPARTA1ENTOPERATIONS . Fire Chief Stuart Glaser Deoutv Fire Chief Fire Marshal/Code E,!(orcement Tom Ballis Assistant Chiefs Personnel Management Tom Linhoff Training and Education Tom Crotty Caotains Apparatus Maintenance Ron Johnson Station Maintenance Chris Zeuli Safety Committee John Buckley . Fire Prevention and Education Rob Zoller Lieutenants Joe Buckley Don Rigney Steve Zoller Firefigh ter/En !!ineers Ron Axdahl Ken Olson Jon Bell Bill Peltier Tim Bell Jeff Roettger Jeff Cutler Sara Ruglaski Bob Kroening Ken Schmitz John Nobles Jim Swanson Firefighters Jeff Conley Tom Flug Dave Fuerstenberg Baiers Heeren Nick Howe Mike Mondor Jeff Nelson Mike Peltier Rob Peltier Tim Peltier Rob Poutre' Ken Stanley e Administrative Suooort Linda Thompson 5 STILLW'ATER FIRE DEPART~IENT 2004 STAFF ROSTER . Name Position Ron Axdahl Part-time Firefighter/Engineer Tom Ballis Full-time Deputy Chief Jon Bell Full-time Firefighter/Engineer Tim Bell Part-time Firefighter/Engineer John Buckley Part-time Captain Joe Buckley Part-time Lieutenant Jeff Conley Part-time Firefighter Tom Crotty Part-time Assistant Chief Jeff Cutler Part-time Firefighter/Engineer Tom Flug Part-time Firefighter Dave Fuerstenberg Part-time Firefighter Stuart Glaser Full-time Chief Baiers Heeren Part-time Firefighter Nick Howe Part-time Firefighter Doug Johnson* Part-time Firefighter Ron Johnson Full-time Captain Kim Kallestad* Full-time Chief Bob Kroening Part-time Firefighter/En~ineer Tom Linhoff Part-time Assistant Chief Mike Mondor Part-time Firefighter Jeff Nelson Part-time Firefighter John Nobles Part-time Firefighter/Engineer Ken Olson Full-time Firefi~bter/Engineer Mike Peltier Part-time Firefighter Rob Peltier Part-time Firefighter Tim Peltier Part-time Firefighter Bill Peltier Full-time Firefighter/Engineer I Rob Poutre' Part-time Firefighter I Don Rigney Part-time Lieutenant I Jeff Roettger Part-time Firefighter/Engineer I Sara Rugloski Part-time Firefighter/Engineer I Ken Schmitz Part-time Firefighter/Engineer I Ken Stanley Part-time Firefighter I Jim Swanson Part-time Firefighter/Engineer I Linda Thompson Part-time Secretary Chris Zeuli Full-time Captain Rob Zoller Part-time Captain Steve Zoller Part-time Lieutenant Tom Zoller* Part-time Firefighter I Total Combined Years of Service . *Resigned/retired from service in 2004 . Year"s of Service 23 3 18 35 23 19 1 14 17 10 1 18 1 1 4 22 6 14 30 2 10 9 2 14 4 10 25 1 14 5 5 17 4 10 5 13 22 10 21 463 6 . . . PERSONNEL UPDA TES The Stillwater Fire Department (SFD) is a combination full-time/part-time Department. The Department maintains eight full-time personnel, thirty part-time on call staff, and one part-time secretary. 2004 was another active year for the Department, which included several changes in personnel and administration. Full- Tim e Prom otiolls/ Appoilltm ellts ~~ Stuart Glaser was appointed to the position of Fire Chief by the City Council in February 2004. Stuart began his career with the Stillwater Fire Department in 1986 and brings 18 years of response experience to the position of Fire Chief. Since joining the Department, Stuart has advanced through the ranks of firefighter, lieutenant, captain, assistant chief and his current position as Chief of the Department. Prior to his full- .. time position at Stillwater, he worked as Washington ~ County's Emergency Management Director where he coordinated disaster response activities for the county. Tom Ballis was promoted to the position of Deputy Fire Chief in November of 2004. Tom is the first individual to hold this newly created rank for SFD. Tom began his career with the Stillwater Fire Department in 2001 as a full-time firefighter/engineer. He was promoted to the position of full-time captain in 2002. In addition, Tom holds the position of part-time assistant chief with the White Bear Lake Fire Department were he has been a member for the past 13 years. Tom will be a valuable addition to the operations and management of Stillwater Fire Department. J Part- Time Promotiolls John Nobles was promoted to the position of firefighter/engineer in November of 2004. John has been with the Department for nine years and has been a valuable contributor to our operations. We look forward to working with John in his new capacity with SFD. Jeff Roettger was promoted to the position of firefighter/engineer in November of 2004. Jeff has been with the Department for five years and has been a valuable asset to our operations. We look forward to Jeffs continued contributions in his new capacity with SFD. Sara Rugloski was promoted to the position of firefighter/engineer in November of 2004. Sara has been with SFD for five years and is a dedicated member of our staff. We look forward to working with Sara in her new capacity with SFD. 7 New Part- Time Employees . The Department welcomed several new part-time employees in 2004 and looks forward to the contributions they will make in the coming years. " Mike Aspengren ,. " Jeff Conley ,. " Dave Fuerstenberg ,. " Baiers Heeren ,. " Nick Howe ,. " Rob Poutre" ,. R esigllatiolls/R etirem ell ts . Kim Kallestad resigned from the Department after serving the City of Stillwater as Fire Chief for six years. Under Kim's leadership the Department saw many changes and new equipment. Training increased, advances in technology were made, and improvements and upgrades were made to trucks and the station. Equipment the Department was able to purchase under Kim's leadership were: automatic external defibrillators; upgraded self contained breathing apparatus; thermal imaging camera, and a 105' heavy duty ladder truck. In addition an administrative full-time assistant chief position was created, and the rural Insurance Services Office (ISO) rating was reduced from nine to six. We thank Kim for his dedication to the City and wish him well in the future. ......, Doug Johnson resigned from the Department after serving four years as a part-time firefighter for the City of Stillwater to continue his professional career as a full-time fire inspector for the City of St. Paul. We thank Doug for his service and wish him well with his new career. Tom Zoller retired from the Department after serving as a part-time firefighter for 21 years. Tom began his career in 1983. Throughout his tenure Tom served the citizens of our community by responding to fire and emergency calls at all hours of the day and night. His always-positive attitude and willingness to assist wherever needed showed his dedication to this Department. We thank Tom for his 21 years of service and wish him well in his retirement. r . Firefighter Engineer Tim Bell Congralll/ates Firefighter Tom Zoller Jor 2/years oj Service with the SFD 8 Employee Recognition . In April of 2004 we were proud and honored to award years of service pms to the following: 5 Years of Service >- Kim Kallestad >- Jeff Roettger >- Sara Rugloski I C' 10 Years of Service "- Tom Flug ,.. "- Jeff Nelson ,.. "- Tim Peltier ,.. "- Jim Swanson ,.. 20 Years of Service >- Tom Zoller 25 Years of Service SFD Relief Association Appreciation Dinner >- Bill Peltier . It is the dedication of our employees that make this a Department of excellence. e Assistant Chief LinhofJ Presents Firefighter Engineer Bill Peltier with His 25 Years of Service Award During the Department's Annual Meeting 9 ApPARATUS INVENTORY . The Stillwater Fire Department maintains an inventory of high quality apparatus ready to respond to an emergency on a moments notice. All the apparatus is maintained and checked daily by the on-duty crew. Any major repairs or required maintenance is coordinated through the maintenance Captain who schedules, documents and ensures the equipment is in sound working condition. Stillwater Fire's apparatus inventory consists of: 6105 Heavy Rescue Truck 1989 Ford L8000 Chassis Heavy Rescue Vehicle. 6105 carries a compliment of rescue tools for extrication, high angle, ice/water, cribbing stabilization, EMS/first aid equipment and various other tools needed for rescue situations. 6106 Water Tanker 1989 Ford L9000 Chassis Water Tanker. 6106 carries 1,800 gallons of water for rural firefighting applications and water shuttling operations. 6106 is capable of pumping 300 gallons per minute from a power take off driven pump. 6107 Quick Attack Pumper 2004 Ford F550 crew cab. 4x4 chassis wi 6.0L V-8 diesel engine. 6107 carries 250 gallons of water, 30 gallons of class A foam, portable front and rear winch, portable rescue tool, air reel, on-board generator and has a CAF's (Compressed Air Foam) system. 6107 also carries EMS/first aid equipment, AED and technical rescue equipment. . e 2004 Ford F550 4x4 Quick Attack Pumper 10 6108 . Rescue/Engine Company 1996 Pierce Lance Chassis Rescue/Engine Company. 6108 is a Rescue/Engine carrying 500 gallons of water, hoses, ladders, ventilation equipment, 1,750 gallon per minute single stage pump, water rescue, high- level rescue, EMS/first aid equipment including an automatic external defibrillator (A ED) and an electric powered Hurst extrication tool along with attachments. 6109 Engine Company 1986 Ford L9000 Chassis Engine Company. 6109 carries 500 gallons of water, hoses, ladders, ventilation equipment, and a two stage 1,250 gallon per minute pump used for structural firetighting applications. 6110 4x4 Grass Rig 1987 Dodge 4x4 Grass Truck. 6110 carries 200 gallons of water, wildland firefighting equipment and a small pump with a booster hose for wildland/!:,Tfass firefighting applications. 6111 4x4 Grass Rig 1968 Chevrolet 4x4 Grass Truck. 6111 carries 200 gallons of water, wildland firefighting equipment and a small pump with a booster hose for wildland/grass tiretighting applications. 6112 . 6113 6114 e 105' Heavy Duty Aerial Ladder 2002 Pierce Dash Chassis Heavy Duty Aerial Ladder. 6112 carries a 105' steel ladder with a pre-piped waterway, 500 gallons of water, 1750 gallon per minute single stage pump, hoses, ground ladders, ventilation equipment and the capability of all wheel steering. Dive Rescue/Air Cascade Support Vehicle 1987 Ford Ambulance Chassis. 6113 is a converted support vehicle used for dive/water rescue and air cascade system for on scene breathing apparatus filling, as well as a rehabilitation station for firefighters at emergency incidents. 10' & 12' Zodiac Boats Zodiac Boats. SFO maintains two Zodiac rescue boats for water rescue situations. The 12' boat is equipped with a 40 hp motor and is used during dive rescue situations. The 10' boat is light and maneuverable for access to hard to reach ponds and ice rescue situations. Firefighter Engineer Jim Swanson Assists Kids Trying Out One of The Zodiac Boats During The Departments 2004 Fire Prevention Week Open House II 6115 Suburban Utility Vehicle 1993 Chevrolet Suburban. 6115 is used for transporting crews and equipment to emergency scenes and emergency medical calls. . 6118 Chiers Command Vehicle 2002 4x4 Chevrolet Tahoe. 6118 is equipped as a command vehicle for fire officers to manage emergency incidents. An incident command board, accountability board, EMS first aid kit, hazardous materials reference procedures, maps and contact infonnation are readily available for use by the incident commander. 6119 Deputy Chiers Vehicle 200 I 4x4 Chevrolet Blazer. 6119 is assigned to the Deputy Chief of the Department and is available for response to and from emergency scenes. . SFD 6112, 105' Heavy Dllty Aerial. In Action . SFD 6106, I.SOO-Gallon Water Tanker 12 . . . MElWORABLE EVENTS IN 2004 St. Croix River On February 7, 2004, SFD was dispatched to a snowmobile accident on the St. Croix River north of Stillwater. Due to tenuous ice conditions near the shoreline, access to the river was nearly impossible. Emergency personnel tried to snowmobile out onto the river and went through the ice. With two patients on the ice in serious condition and the difficulty in reaching them, the Minnesota State Patrol (MSP) flight division was requested to aid responders in rescuing the victims. MSP arrived on scene with their helicopter and was able to transport a firefighter to the scene to render assistance to the patients and also airlift both patients to a nearby ambulance. Both patients were transported by Lakeview EMS to Regions Hospital. On February 19, 2004, the Stillwater Dive Team was called to assist Hudson Fire Department for a snowmobiler who drove into open water and was reported missing. The SFD Dive Team worked on scene with other local dive teams to recover the victim. 1145 Settlers Avenue May 2, 2004, SFD was dispatched at 23:05 hours for smoke alarms sounding. Upon arrival of the first engine company, the house was completely engulfed in flames. Within minutes of crews being on scene the house collapsed. Mutual aid assistance from surrounding communities was called to assist SFD to extinguish the fire and protect surrounding structures. Firefighters Battle a Devastating Fire on Settlers Avenue 781 Fisher Circle On December 24, 2004, SFD was dispatched for a possible garage fire. Upon arrival of first engine company, heavy smoke was showing from the garage. Initial size up by the first arriving officer verified smoke and fire through the adjoining wall between the garage and the house. SFD made a quick attack with a Compressed Air Foam System (CAFS) line and knocked the fire down inside the main living area. Due to the extension of fire, heavy smoke and water the home was severely damaged. 13 RESPONSE SUM/WARY . The Stillwater Fire Department prides itself on providing rapid, professional service to the communities we protect. The following charts and data depict run response trends for the SFD over the past several years. As seen in the bar chart below, SFD's total call volume has continually increased (63.8%) over the past six years. With the increase in population and popularity of the Stillwater area, SFD anticipates this trend to continue into the coming years. 1400 1200 1000 - 785 800 600 - 400 - . 200 - o -, 1999 Annual Run Response Trend 1-1-40 12-8-61 % ,~ j' '1 2004 The pie chart below indicates 2004 calls by district. As indicated by the data, the majority of calls (81 %) occur within the City of Stillwater where the largest population base resides. The remaining 19% occur within our contract areas and responding to mutual aid request3s.0/0 6 % \ I( \ 2004 Calls by District 10/0\ 90/0 L . 1018 2000 2002 2003 2001 DeiTY OF STILLWATER - 1032 _GRANT -116 D MUTUAL AID - 12 D MAY TOWNSHIP - 43 . STILLWATER TOWNSHIP - 83 14 . The chart below depicts a breakdown by types of calls over the last three years. As indicated by the data, fire calls decreased by 31 %, EMS/Rescue calls in". ':"used over 6.8%, false alarms increased 13%, service calls increased 18%, and miscellaneous calls increased 25% in 2004. 2004 Calls By Category 900 800 700 600 - 500 - 400 - 300 200 - 100 o - . FIRE 779 699 02002- Total calls -1140 .2003- Total calls - 1192 02004- Total calls - 1286 209 1A6 RESCUE EMS SERVICE FALSE ALARM MISC. Fire Response False Alarm Structure 14 Malfunction 29 Vehicle 19 Unintentional 16 Grass/Brush 20 Malicious 3 Other 11 Other 88 TOTAL 64 TOTAL 136 Rescue EMS Miscellaneous Assistance 697 Smoke Scare 16 Extrication/MV A 72 S team/M istaken 2 Other 10 S pi lis/Leaks 57 TOTAL 779 Carbon Monoxide 8 Power Line Down 8 Service Calls Other 118 TOTAL 98 j TOTAL 209 . I Grand Total 1.286 J 15 CONTRACT SERVICES . The City of Stillwater contracts fire services with the City of Grant, May Township, and Stillwater Township. These contracts allow the Stillwater Fire Department to provide professional fire and rescue services to the citizens that live in and visit these communities. City of Grallt Stillwater Fire protects 68% of the City of Grant and a population of approximately 2,951 residents orl3% of the City's total population. The pie chart below depicts the breakout of emergency calls for the City of Grant for 2004. 5% . e 2004 City of Grant Responses 10% o Fire -12 . EMS/Rescue - 74 o False Alarm - 6 o Miscellaneous - 24 Motorcycle Accident with Injuries on Keats Avenue 16 . May Towllship Stillwater Fire protects 45% of May Township and a population of approximately 1,885 residents or 8% of the Township's total population. The pie chart below depicts the breakout of emergency calls for May Township for 2004. 2004 May Township Responses 12% 7% o Fire - 5 . EMS/Rescue - 25 o False Alarm - 3 o Miscellaneous - 10 . . SFD Responded tol48th Street in May Township on the Report of an Explosion and Fire on March 14, 2004. First Units Arriving on Scene were Confronted with an Extremely Dangerous Situation. A 500 Gallon Propane Tank had Rolled Over, Broke a Valve and Ignited. Crews Remained on Scene for Over 14 Hours Keeping the Tank Cool so it Would Not Explode. The Home was Saved Due to the Efforts of the Responding Agencies. 17 Stillwater Township Stillwater Fire protects 100% of Stillwater Township and a population of approximately 2,553 residents. The pie chart below depicts the breakout of emergency calls for . Stillwater Township for 2004. 2004 Stillwater Township Responses 7% . ~UE '11 rr-: ~ T T .- - f~" ~ >~'!'~"'~" ",...~i:.~, . ;,> ',' '~: ". . . . ~.~~!~: : '!' \~-' t. e Accident with Injuries at Highway 95 and Partridge o Fire - 6 . EMS/Rescue - 44 o False Alarm - 5 o Miscellaneous - 28 ;: .'i,..'~' 4-'~~~:'.. :' t-' 18 . . . BUDGET The Stillwater Fire Department's 2004 operating budget was II % of the City of Stillwater's general fund budget. .~ 2004 Fire Department Budget o CAPITAL OUTLAY - $ 293,684 . PERSONNEL - $ 778,431 o OPERATIONS BUDGET-$ 261,139 J. The budget is broken down into three basic areas: Personnel- costs associated with staffing the Department . Salaries . Insurance . Benefits Operations - costs associated with daily Department operations . Training and Education . Safety Equipment . Maintenance Contracts Capital Outlay - costs associated with large purchase items . Vehicle Replacement . Station Upgrades . Technology Up!:,Tfades 19 . . . STAFF TRAINING Ventilation Drill at Mills on Main Over 3,823 total staff hours were devoted to training in 2004. This is a 58% increase from years past. During the past year, SFD was fortunate to have several opportunities to use realistic training sites within the City. Examples include: ./' The water tower for rope rescue and technical training. ./' Vehicle extrication training at the old public works facility. ./' Mills on Main allowed us to do realistic training in a large-scale complex downtown. SFD was able to do extensive training in a smoke filled environment practicing search and rescue, use of the thermal imaging camera, ventilation and forcible entry. In addition, all employees have the opportunity to attend off-site training at vanous sectional schools and technical colleges. Mandatory Training: Employee Right to Know Blood Borne Pathogens Automatic External Defibrillator (AED) Cardio Pulmonary Resuscitation (CPR) Respirator/Self Contained Breathing Apparatus (SCBA) First Responder EMS Skills Quick Attack Pumper Operations 20 . . . Additional Training and Education: Hazardous Materials Health and Safety Emergency Medical Service/Mass Casualty Drills Trucks/Pumping House Bums/Mutual Aid Drill Opportunity General Equipment/Hand Tools Vehicle Extrication Rescue Diver Tours and Building Familiarization Fire Code Familiarization Building Construction Advance EMS Training (EMT) Wildland Firefighting Tactics Engineer Training Fire/Arson Investigation Terrorism Response In addition to the above training, new ':-ll1ployees are required to have Firefighter I, Firefighter II and First Responder certification by the completion of their first year probationary employment with the Department. Currently the Stillwater Fire Department has several members working toward a degree in fire science and one Chief Officer attending the National Fire Academy's Executive Fire Officer Program. ~!:'-~ .... I '-- I "'--. ..., :0 Extrication Drill Roof Removal 21 UPGRADES AND IMPROVEIWENTS . Thanks to the hard work and dedication of all Department personnel, 2004 brought several notable upgrades and improvements to the operations of the Stillwater Fire Department. Fire Act Grant The Stillwater Fire Department was fortunate to receive a Fire Act Grant in 2003 for S 19,800 to purchase equipment for Fire Prevention/Education. Over the course of 2004, SFD was able to purchase a 14' enclosed trailer to transport our fire safety house to area schools. Additionally, we purchased tire extinguishers and material to provide hands-on training at community events; "Freckles" the robotic dog; and a 17" flat screen television with DVD/VCR components to use for Fire Education. SFD will also use this trailer for emergency response as needed. . ~ -I Fire Prevention Education Trailer Purchased Through the Federal Fire Act Grant Program Restroom Upgrade The Department updated from one unisex restroom to having separate mens and womens restrooms. Each restroom now has a shower stall and lockers for changing and cleaning up after calls. . Miscellaneous Updates Throughout 2004 the Department made several other maintenance updates to the station including: ./ Replacing carpet in the day room. ./ New lighting throughout the apparatus bay. ./ Replacing the apron to the fire station. ./ Replacing computers. ./ Purchasing a new laptop. ./ Replacing radio pagers. ./ Purchasing new portable radios. 22 Quick Attack Pumper The Stillwater Fire Department placed in service an extremely versatile first response quick attack pumper with state of the art technology in 2004. . . . . . . . . City Council Representatives Along with Contributors and Members of the T11Ick Specification Committee Pose in Front of The New Quick Attack Pumper Placed in Service in 2004 The City of Stillwater and the Stillwater Fire Department would like to extend our appreciation and recognition to those individuals and agencies that made the purchase of this emergency response vehicle possible. Without the generous contributions and local community support this project would not have been possible. Total: $ 50,000.00 $ 50,000.00 $ 5,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 S 500.00 $ 500.00 $110,000.00 Hugh J. Andersen Foundation The Bayport Foundation Lakeview Hospital Stillwater Elks CAP Carpet Sales Mr. & Mrs. Stephen Levine Mr. Dean Sather American Legion Walnut Creek Salon e In addition to the donations above, an additional S 14,000.00 was contributed through the Stillwater Fire Department Relief Association and donations through the Stillwater Friends of Fire Program. The City of Stillwater contributed $65,000.00 to the purchase. 23 . . . LUI'.IBERJACK DA YS In order to provide a safe atmosphere for Lumberjack Days, SFD helped lead the way. SFD kept busy responding to EMS situations and fires, participating as the duty crew, stocking the drinking water, helping with the fireworks, riding in the parade, staffing the 5K and 10 mile run, cooling down parade participants, inspections of vendors, washing hose and numerous other tasks that needed to be done. Working together with police, Lakeview EMS, public works, mutual aid responders, citizens, business owners and St. Croix Events, SFD was able to provide a safe environment for event participants. Stillwater Fire Department staff spent hundreds of hours planning and preparing for this event as well as responding to emergencies. SFD received many compliments for our presence downtown and cooperation with event organIzers. SFD Provides Dllfy Crews rhroughollf Lumberjack Days as Large Crowds Gather in the North End 0/ Lowell Park in Preparation/or the Lynyrd Sf..}'n.vrd Concert TOTAL STAFF HOURS ./ Planning ./ Response ./ Staffing I EMERGENCY RESPONSES I ./ EMS I ./ Hazardous Conditions I ./ Vehicle Fire I ./ Public Assist I TOTAL 961 I 20 I 2 1 2 251 24 . . . Stillwater Fire Department Pro\'ides a Water Stream to Cool Participants in the 5K and IO-Mile Run ,..- ~., ..... ~ .".- i5- 'IJ', t. "'~ .' .-- ~. .,;~ if. 1-":-\.;... ~ -~~li.'J\ ~ \ ..~,:'~.. " ;t.~; t; J 'if'!'" .':___ .. ., ,.,;" "1'':'',: ,.._. , ."'$ ~l; !"'I"d.' '.1. -.1 - .f....~.,. -'. " ".' . t'.. i ...~J . --.- -"""C L__<=", ""- . rI -=f. .~. ,....,~. .. -~ .'-I1T-~'::"",~, '. ":. . " "~"'. '" . ""~ 'T', ',' ',t' " " - ~ "~ "" '_' _.;;;._".. '"'.'U ; ~...r.' .1;'....::.. ,~...~, '.;:" . "o<''::''~~_...._. .......h.~... .':, ~t_..~...,. 4' --r;_.IIII. _.-., -....:J..~~.:~,..,c..:::.. 'i ~ t .....,_ ".it"! ~. 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" 'I'.."" . ;"~ ,.'t/ Crowds Gather in Preparation for One of Several Concerts Held Over the Fow'-Day Event {Photo courtesy of Minnesota State Patrol} 25 FIRE PREVENTION AND EDUCATION ACTIVITIES The Stillwater Fire Department spends hundreds of hours and numerous actIvItIes to make up the Department's Fire Prevention and Education program. Being proactive vs. reactive in preventing tires and educating the public is the most progressive activity the Department can conduct. . Fire Prevention/Education Statistics 2004 I Activity/Event I Station Tours I Fire Extinguisher Training I School Visits Employee Recognition Breakfast I SFD Open House I Staff Fire Prevention Education Training Fire Prevention Awareness >- Big Truck Extravaganza >- Lake Elmo Fire Open House >- Touring Schools with Sparky Total Contacts 658 35 1,115 40 670 I 1,150 3,669 Staff Hours 42 6 80 12 100 40 54 334 The Stillwater Fire Department increased staffing hours for Fire Prevention and Fire Education by 25% in 2004. The need to convey Fire Education/Prevention cannot be overstated. . . Freckles the Fire Dog Doing (l Little Public Relations work for SFD 26 FIRE PREVENTION WEEK . Fire Prevention Week was held October 3-9. This year's national safety slogan "Test Your Smoke Alarms" was emphasized in all activities SFD participated in. It was also advertised in the local media and to area business owners. School Visits Stillwater Fire Department visited five area schools gIVIng fire presentations to approximately 1,115 students. It starts with kindergarteners learning not to play with matches. First graders practice "stop. drop, and roll" and a home escape plan. Fifth graders are taught the responsibility of being a fire safe person and the consequences if they are not through slide shows and video reenactments. Captain Rob Zoller, Captain Ron Johnson and Firefighter Engineer Ken Olson Teach Lily Lake ElementOl)! School Sflldents Abollf Fire Safety Captain Rob Zoller Teaches Lily Lake Elemental)' School Sflldents How to Stay Low in Smoke . . 27 Employee Appreciation During Fire Prevention Week meals were provided to City Council and staff to show our appreciation for their support throughout the year. The City Staff was treated to a pancake breakfast and City Council was treated to a dinner at SFD on Tuesday, October 5 hosted by SFD personnel. . Fire Department Open House The Fire Department open house was bigger and better than ever before and was a huge success. Over 670 people attended the open house and kept all personnel busy at numerous activities. Visitors had the opportunity to take a station tour; hands on fire extinguisher training; child fingerprinting J.D. cards; fire safety smoke house; child safety seat information; blood pressure checks; spraying a fire hose; sitting in the fire boats; watching a high level rescue pick-off demonstration; seeing the LifeLink helicopter land and tour the helicopter. Many agencies assisted with the open house, which was the largest attendance the City has seen so far. . Visitors Inspect the LifeLink Helicopter at SFD 's Annual Fire Prevention Week Open House . --1 ~-< Firefighter Baiers Heeren Assists a Young Firefighter with His Gear During SFD 's Fire Prevention Week Open House I r-.b Firefighter Mike Mondor Instructs a Stillwater Resident in the Proper use and Discharge o/a Fire Extinguisher 28 CODE ENFORCE/WENT Stillwater Fire Department personnel conducted over 235 building inspections during 2004. Inspections consisted of new construction, daycare providers, multi-family residential, commercial business, special event reviews and general company fire inspections of existing structures. SFD prides itself on assuring that businesses and residential units in Stillwater are a safe and enjoyable environment to shop and live in. . Hundreds of Hours are Spent by SFD Personnel Conducting Fire Code In!>pections on New and Existing Strucll/res. Stillwater is E.\periencing an Inj/w: of Large Scale Projects and Developments which Keep Code Enforcement Staff E.'(tremely Busy. This is one Structure of The Five (5) Building Terra Springs Complex Being Built on the Old Prison Property. COIWMUNITY EVENTS, VOLUNTEERING & FUNDRAISING . The Stillwater Fire Department devotes hundreds of hours each year to community events, volunteer opportunities and fundraising. Personnel live and work in the community they serve and proudly represent the City and Department at numerous venues. Here are some of the highlights for 2004. "- American Cancer Society Relay for Life , "- Lumberjack Days , "- Stillwater Criterium Bike Race , "- National Night Out , "- Bring Your Kids to Work Day , "- Big Truck Extravaganza , "- Fish Fry Fundraiser , "- Calendar Fundraiser , "- Stillwater Elks Christmas Tree Sale , . "- Salvation Army Bell Ringing , 29 . rz1ie Stif[water Pire ([)epartment is an oroanization commit tea to service, tra.:;, 1.':;,.0 ana community. rz1ie year 2004 orouglit clianees to tlie ([)epartment IS ad"ministration, several new """l'foyees joinetf our staff, ana new apparatus ana equipment were pliuea in service. rz1ie ([)epartment was caffed' upon to respona to a recora numoer of requests for service (1,286) ana ma1UllJe num..;,,~oJS life ana tfeatli emerOency situations. Wliat aoes tlie year 2005liave in store for tlie ([)epartment? New featfersliip ana vision lias renewed" a sense of pritfe in tlie ([)epartment. }f. continuea commitment 6y all ([)epartment staff to 1." ~.Nfe tlie very oest service ana response we are capaofe of, to all w/io request our services in time of neetf. . . Sti((water ~ire (j)epartment 216 :Nortfz ~ourtfz Street Sti(fwater:M:N 55082 651.351.4963 www.ci.stlI(water.m1l.us 30 LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2005-57 . . Ace Hardware Action Rental ADP Screening & Selection Services American Planning Association Ancom Technical Center Appletree Institute Aspen Mills AT&T Audiovisual Inc. Buberl, Larry Carquest Cartridge World Center for American & International Law Chesnut, Steve Clark, Luann Coca Cola Com cast Cub Delta Dental Eckberg Lammers Briggs Wolff & Vierling Eichten's Service & Repair Emergency Apparatus Emergency Automotive Technology, Inc. Ensign Enterprises, Inc. First Line Beverage Folz, Freeman,Erickson Inc. G&K Glaser, Stuart Greeder Electric Hi Tech Signs Holiday Fleet Ikon Office Solutions Independent School District # 834 Jansens Cleaning Service J H Larson Johnny's TV Johnson, Ron Linner Electric Co. Inc. Little Falls Power Play Apparel Lockrem, Richard Machovec Maple Island Hardware McGladrey & Pullen CPA Menards . Hardware Floor Pad Drug Screen Planning Advisory Service Radio Repair Retiree Health Ins April 05 Uniforms Telephone Repair Panasonic Animal Transport Equipment Repair Supplies Toner Education Peterson Refund Skating Lessons Public Works Cleaning Concession Supplies Cable Concession Supplies Dental Insurance Professional Services Repair Dome Heater Repair 6108 Vehicle Repair Supplies Healthcare Provider CPR Cards Concession Supplies Refund for Case # SUB/04-97 Rug, Towel, Soap & Uniform Reimburse Parking Fees Conference Repaired Lights City Hall, Disconnect Light Fix Controller on Score Board Fuel Maintenance Agreement 2004 Collections TIF # 1 & 4 Maintenance Agreement Lamps for Outside Entry Lights TV's Cabinet Construction & Installation Repair Dome Furnace, Rewire Truck Drops Blades Terra Springs Building Five Re-Arm Kit Hardware Professional Services Janitorial Supplies 604.72 31.95 40.00 595.00 90.62 30,043.00 1,401.89 95.84 89.37 110.00 328.05 110.72 995.00 130.00 280.00 1,680.70 68.33 35.94 211.18 52.47 130.50 512.85 116.27 78.00 700.37 500.00 2,640.15 7.00 1,443.00 655.00 123.96 505.82 114,626.42 225.00 309.52 647.54 1,450.00 762.00 710.89 4,550.00 78.68 10.00 5,000.00 17.34 EXHIBIT" A" TO RESOLUTION #2005-57 MN Dept of Admin Intertechnologies MN Dept of Public Safety BCA MN Highway Safety & Research Center MN Occupational Health MN Sex Crimes Investigators Assoc. Nextel Northern Escrow/Jay Bros Office Depot Office Max On Site Sanitation Parts Associates Craig Peterson Pioneer Press Plant Health Associates Practitioners Publishing Company Press Publications Quill R & R Specialties of Wisconsin, Inc. Richtman, Karen River Town Newspaper Group River Valley Printing St. Croix Boat & Packet St. Croix Valley SART, Inc. St. Joseph Equipment Sentry Systems, Inc. Shorty Springsted Inc. Sprint State Treasurer Stillwater Gazette Classsified Stillwater Gazette Streicher's Sysco Tower Asphalt Uniforms Unlimited, Inc. US Bank Viking Industrial Center Washington County Recorder Watson Company Winnick Supply Wisconsin Dept of Revenue Yeadon Zell Plumbing January Internet Usage Recertification Class Training Drug Screen Membership Cell Phone Stillwater Prison Wall File Cabinet, Envelope Office Supplies Unit Rental Parts Reimburse Expenses for Training Publication Web Id Billing for January - February 05 Govt Financial Statements Publication Drum Kit and Paper Ice Blade Grind Recycling Ed Program Advertisements, Publications Business Cards July Arena Billing Examination Glass Freight Monitoring Services Cleaners Professional Services Bonds Cell Phone Recertification Fee Advertisements Publications Vest Concession Supplies UPM Winter Mix Police Equipment Paying Agent Fees Safety Equipment Recording Fees Concession Supplies Shop Supplies Fees Dome Heaters Bathroom Repair Page 2 65.00 45.00 291.00 117.00 50.00 554.70 7,840.14 131.55 170.54 39.49 601.10 3,418.30 371.00 495.37 162.41 99.00 191.25 93.50 4,125.00 263.00 40.47 28,754.56 150.00 9.74 130.62 31.15 13,251.18 56.10 20.00 116.00 22.40 790.55 390.40 118.77 150.90 3,545.14 115.58 110.00 119.95 190.22 46.09 339.50 148.00 . . . EXHIBIT" A" TO RESOLUTION #2005-57 . ADDENDUM TO BILLS . Action Rental American Planning Association Aspen Mills Ballis, Tom Board of Water Commissioners Carquest Century Power Equipment Chemsearch Emergency Automotive Technology, Inc. Farrell, Judy & Ritzer Excavating Inc. Franklin Covey Glaser, Stuart Gopher State One Call Happy's Insight Law Enforcement Technology Group, Inc. Magnuson Law Firm Menards Metropolitan Council Environmental Services Minnesota Bookstore Office Depot Qwest Rest Room World St. Cloud University St. Croix Bluffs Sanders, Shawn Sensible Land Use Coalition Short Elliott Hendrickson, Inc. Sleepy Eye Police Department Stillwater Ford Stillwater Gazette Stillwater Towing Sweeney Brothers Trans Union Mpls/St. Paul Metro Unique Paving Materials Verizon Victory Corps Washington County Fire Chiefs Assoc. Xcel Yocum Oil Zee Medical Service . Page 3 Liquid Propane Membership Uniforms Reimburse Supplies February WAC Auto Maintenance Supplies Equipment Repair Supplies Chemicals Equipment Repair Supplies CDBG Contractor Sewer Service Office Supplies Power Up Flex Light Billable Tickets Repair Tire Scanjet 5550 Computer System Professional Services Small Tools April 05 Wastewater Service Notary Public Laws 2004 Office Supplies Telephone Supplies Classes Department Head Conference Reimburse Mileage to Seminar Seminar Stillwater Mills, 2nd St Wall Plan Review Vest Vehicle Maintenance Advertisement Towing Forfeiture Vehicles Parts Employment Card Report UPM Winter Mix Cell Phones Flags 2005 Membership Electricity, Gas Fuel First Aid Supplies TOTAL 101.18 309.00 976.61 178.85 3,960.00 435.96 178.16 140.30 3.79 5,700.00 60.90 10.64 161.50 22.66 276.90 9,885.09 7,758.73 55.51 95,113.57 9.59 184.66 963.19 97.63 873.00 250.00 21.47 30.00 2,735.93 701.70 68.91 58.00 287.57 197.06 12.31 160.26 245.93 562.90 50.00 490.39 4,319.43 74.39 378,290.43 EXHIBIT"A"TO RESOLUTION #2005-57 Page 4 Adopted by the City Council this 15th Day of March, 2005 i . . . 8 APPLlCATIO:\ A:\"D Pf.R\llT Fon .\ 1 TO 4 D:\ Y n::\-.POR.\R\' O:'.j~SAL[ UQtOR UCf.:\sr ~ (\:-8.anira!.~"l:i 0;- k-x.'1t!ioa limll(Cd 1(, 3 p..;..,r'::IH m a 12 r~~\fllL pt""tiod} TYPE OR !'RlN i INFOR\V-HION -';,' VF {)F OII.C.\\:ll! 1'f0" S ;'~I.~~1~Lg~ltA~l~~I~r- (l~Q~ qtD J-vu{ J'1. ~ "t,~Y()}, PFR"ON ,\lAKE"\: APPI.IUnON'-'- :fl11n~1J 6 S. ER.-lsTJJ:J)_ 1M rF<.; r IQI'OR WJr f, 1>F S()J D (I to .1 J~\"l _~_~MP-..tL rQt:{ - M.4'::L_I '..2-,BO~;- OII.(iANIZ,\ TlO'" OFncr FrS '<A ME -Kt ~ A)Qu:LJ,V ORCA'lilAfH)'i OFI-K'ER'S NAME )r, 11.(( {h.q tV MY e DR(j., '''L.\ i ION OFnCFR'S NAME I ADDkFS~ Nt/clli/V( ,\<-<-I/c.rr~ I /4GtO [ (:i;almll where li~"n~c will he \101. If ~n n~,l<"Xlf arCi!. ,k"crib<: DA 1'1'. ORGAN17fD L\X EXEMPT t-.\,:-.IBER .Q__J.:U5"n '3iS-g 7, on $LX:I~' I liP C~))I)Si~" q '7 f.:0 UL<..I~, f:;t:-- I N -. <./ C <-- , BUSfNESS PilONE HOME PHO\.1f' 1(~/)430-()/?4 (l43q-7g5-~- i TYPE CW OROANll A nON !! CLFB CHARITABLE ~ RElIGiOUS ~Ol! IER NONPROFIT ! ..\DDRF~S '7L,7) I2~LiIv'/olJ li') '5fUJ, I ;\DI)!{J SS r i :5 2 ~,~ Lk f'JD/2-0 ,fl--tl Al 6 j) H T~ft. 6r Ai S7W w .4;.- ,A J t\ I h--- TJ)JJ (I,OiJ.j\J t~1 -1-1-/6 alP I c_ /ilJ!/R;r /ft)p~e I \~.'iU rtJ\.-- arp~~c~nt ;':;f1ntJ;s'~l ;~'i!, inloxl';':.;lfi.ng hqlJ(l>~ scrvt\:'Cs? If~. (!.i\'t.~ ~l}l' iI;!lnC a:mJ adurrs... nftl-.e L!qunr lK::ctlsc prr)\idinp. I_h~~ ,~t...'1..:ICC. /j.LD_~,,_c._. ~ ~_.- \l:i111~~ ~J1r-'i.:.lm =~, Ilqllor l:anilily lnmr...,..;c'> II ""'_ II..: ,'.;lfll'" " 03J1Jo.: 311': :t.-no~et.:;' ~')' ~T:lg-"; c ;~() 1" lrl'\.l<m~~' ," IWI mal1rl~l;ll~'-; ....t:!'..4:1JJlJL&.l!c.1ALf2_.___=_d!__??2o,..l;i:LQ _____ APPROVAL ---- . -. APPl.ICUJON "\1l'H BE APP~()VI.O BY un' O.R COl;NT\, BEFORE Sl'Bl\1ITTI~G TO LIQUOR CONTROL CITY.:COL~NT y DATE APPROVED CITY FEE AI\lOLNT LICENSE DA TES__~____c_._.___m DATI. FEE PAIl) Sil.,,,-,:\T\'RI CITY CJ FRK OR COUN I Y OfFICIAl. \.P!'ROVfD liQUOR CONTROl. DIRECl OR :VOTf': {)o "\<)l~p>lfat(: these t"., part~, ~('Ild both pllrh 10 the a,It.lr..u ..hOH anti the original .i;ned I>~. Ihi. <lni,i.,n "ill t... r\.,tum.d B_ lh.. lie.'n5\'. Sublnit 10 t!le Cir:> Or C...unt~ at lcast 30 da~. b"fore the c'.cnf. l'S-O')1l7')(lSN5) @ . APPLICATION AND PERMU FOR A 1 TO 4 DAY TEMPORAI~Y ON-SALE UQUOR LICENSE (Oi!!a;lillllioo 01 10000:ioa funiKd !O 3 p..>rrnits in a 12 month p..-:iod} TYPE OR 1'R1NT INFORMATION NAME OF ORGANI7.A nON . \fAl) ~ II U-ALl-f &F12- (\\-\-rtQA! ~ STRITTilt~ Sf s . Ni'~.!90.. F PERSON MAKING APrI.ICATiON --fjAnfeJ?l),) 6 B --Ee.t 6rzW 1M 1Ft; IIQ1;OR WILL n~ SOLD {I 10 4 dIns! .1.2LQ - /(~ / O~ . . - OIWANIZA nON O~R'S ~"U: 1'(i R Jc.- A,) f3 LH'J /Ii ORGANI7ATlON OHlCER'S NM..1E )u /1 ii {ha N i\{ V [! ORGAJI;'1L-\lION anKER'S NAME ADDRESS ll.11f(,t1iV\. ..Tul/C;:-n....c[__ .' JLJ6tO ! .oc.al101I \\11.:,..: h""'fI~C will oc U500. If an (l1!hlllor ilTl:.'l. r1~nhc DATE ORGAl'i17F.D r AX EXEMPT l'll JMBER 'lcI7~ 3i581 C1TI" S1,\ IE liP CODE tx1 LUOA'If:;:t;:.- {'1 N 06(:) g z:... n(rSINESS I;HONE HOME 'HONE ! ~/} 430 '~)I ? 4 () 4 ~ q -7.!1 ~~- TYPE OF OR(MNtlATTON I 'cwn .; CHARITABLE 'j RHIGIOUSr;10l1IER NONPROFIT }\DDRFSS i J j} . L. . 'l~7J k~/DJ/OA.J!:A) I "/I-w, ADD!US'i 5' g 0 c:A Lk DD/2J) JhJ iV~ 6 j) i-I- 'THl :; r AI STh.) w~ +I J" I fT-Tl) A) {lj)L{AJ 17-'/ H/'fST7JP 1('_ tYJ// J2;THOL/Sc I Willlhc appli~m ;;()I)lraCI!or inlO\j.:aling liqnor ",-'rvices'! IL<;o, ~i\'c: (be f1allle 11ml address ofllle Liqnur lic~sc providing the seJ'.'ice. . A//) Wi1Ilhc appli.:;mr cmy IIqnor fusbilily in~..t'F"'" If;:o. the carrier' " CallIe and :mlOUC( of e{J\'~~!c. 1~()TE Inslilance is nOI TTlU1d:t1nrYiu_ ffA-^-I Oil E,l!.- ~Al6 _ -1> ':50t2r-llCJ 0 APPROVAL APPUCATJON i\1 UST BE APPROVEO BY CITY OR COtlNTY BEFORE SUBMITTING TO LIQUOR CQi'TflOL CITY/COUNTY DATE APPROVED CITY FEE Al\10t:NT LICENSE 0,\ TES DATE fEE PAID ~1(jNAn;RF CITY n.F.RK Of{ CUUNTY OFFiCIAl. ,\PJ'ROVID LIQUOR CONTROl. DIJUXIOR NOTE: Do not .orepara.le the'l: two )lerh. ~el)d botll pub to the lIddult, abon And the original signed b~. lhb dhi';<m will bl.' relurned 8~ th~ licen.e. SubDlit 10 (be Clf)' or Counl, "11~llXI 30 day.. bJ.'forc the enn!. PS.o9079{8(95) . . Memorancum To: Mayor & Council From: Larry Dauffenbach, Police Chief Date: 3/15/2005 Re: Part-time Employee Pay Rate Increase 2005 . Entry $12.50 2nd Year $12.75 3rd Year $13.50 4th Year $14.25 5th Year $16.00 I would like to propose the following pay schedule for our part-time C.S.O.'s and part-time police officers for the year 2005. The last schedule was approved in 2002. The only change is the is the 5th year step from $15.00 to $16.00 per hour. I'd like the schedule effective April 1 , 2005. . 1 RESOLUTION NO. 2005-58 APPROVING SALARY SCHEDULE FOR PART-TIME AND SEASONAL COMMUNITY SERVICE OFFICERS AND PATROL OFFICERS BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective April 1, 2005, the salary schedule for part-time and seasonal Community Service Officers and Patrol Officers as follows, is hereby approved. Entry $12.50/Hour 2nd Year $12.75/Hour 3rd Year $13.50/Hour 4th Year $14.25/Hour 5th Year $16.00/Hour Adopted by the City Council this 15th day of March 2005. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . RIGHT OF ENTRY TO SALVAGE The City of Stillwater, a Home Rule Charter City of the Third Class, of Washington County, Minnesota, 216 North 4th Street, Stillwater, Minnesota (the "City") in consideration of $1.00 and other good and valuable consideration to it paid by the Minnesota Zephyr, a Minnesota corporation, 601 North Main Street, Stillwater, Minnesota (herein "Grantee") does hereby grant unto Grantee without any covenants of warranty whatsoever and without recourse to the City, the right to enter upon former right-of-way of the BNSF Railroad Company now owned by the City, located in general between milepost 20.04 and milepost 20.80 in Washington County, Minnesota, (the "Property") for the purpose of removal and salvaging of all rails and other track material located on the former railroad corridor, subject to the following conditions: 1. Any hazardous materials encountered by the Grantee must be disposed of in accordance with any state or national regulations concerning the disposal of hazardous materials. . 2. The Grantee and any subcontractors or agents of the Grantee who work upon the Property, must maintain insurance in the amount of $300,000 per person and $1,000,000 per incident at all times they are upon the Property and each such policy must name the City as an additional insured as their interest may appear. 3. The Grantee may not remove any ballast below the adjacent grade on either side of the former railroad track, it being understood that after the Grantee's salvage operations no trench or low area will be left on the ground by reason of the removal of ballast. . 4. The City hereby disclaims any representation or warranty, whether express or implied, as to the design or condition of the Property, its merchantability or fitness for any particular purpose, the quality of the material or workmanship of the Property, the conformity of the Property to its intended uses or the quality of the title to the Property. The City shall not be liable to Grantee for any incidental or consequential damages (including strict liability in tort) with respect to the design, condition, quality, safety, merchantability or fitness for any particular purpose, of the Property or the conformity of the Property to its intended uses. Grantee accepts the Property in an "as is", "where is" and "with all faults" basis with any and all patent and latent defects, and subject to all limitations on the City's rights, interest, and title to the Property comprising the Property. Grantee is not relying on any representations or warranties, express, implied or statutory, or arising by operation of law, including without limitation any warranty of title, merchantability or fitness for a particular purpose, of any kind whatsoever from the City as to any matters concerning the Property. 5. To the fullest extent permitted by law, Grantee shall indemnify, release, defend . and hold harmless the City and the City's legal representatives, officers, employees and agents (collectively, "Indemnitees") for, from and against any and all claims, liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands, judgments and expenses (including, without limitation, court costs, attorneys' fees and costs of investigation) (collectively, "Liabilities") of any nature, kind or description of any person or entity directly or indirectly arising out of, resulting from or related to (in whole or in part): A. Any rights or interests granted pursuant to this Right of Entry; B. The Property or its condition; C. The condition of title to the Property; D. The use or disposition ofthe Property; or E. Any act or omission of Grantee or Grantee's agents or invitees or anyone directly or indirectly employed by any of them, or anyone they control or exercise control over, Even if such Liabilities arise from or are attributed to, in whole or in part, any negligence of any Indemnitee. The only Liabilities with respect to which Grantee's obligation to indemnify the Indemnitees does not apply, are Liabilities to the extent proximately caused by the gross negligence or willful misconduct of an Indemnitee. . Dated: March, 15,2005 CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST Diane F. Ward, Clerk Dated: .2005 MINNESOTA ZEPHYR By Its . - 2 - . . . ST A TE OF MINNESOTA ) ) ss. ) COUNTY OF WASHINGTON On this day of , 2005, before me, a Notary Public within and for said County, appeared Jay L. Kimble, and Diane Ward, to me personally known who, being duly sworn, did say that they are the Mayor and City Clerk named in the foregoing instrument and that this instrument was signed as the free act and deed of the City of Stillwater, Minnesota, a Minnesota municipal corporation. Notary Public STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this day of March, 2005, by , authorized agent of The Minnesota Zephyr, Grantee. Notary Public - 3 - RESOLUTION 2005-59 . APPROVAL OF THE RIGHT OF ENTRY TO SALVAGE AGREEMENT NOW THEREFORE, BE IT RESOLVED that the agreement between the City of Stillwater and Minnesota Zephyr for the right of entry for the removal and salvaging of all rails and of track material located on the former railroad corridor, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 15th day of March, 2005. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . . STAFF REQUEST ITEM Department: MIS Date: 03/15/05 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of three copiers for the Fire Department, Recreation Center and City Hall 3rd floor. Ikon will combine 2 of our existing copiers and these three new copiers into a maintenance agreement that will cost $428.00 monthly. Currently we have three copiers under maintenance w/lkon for a total of $776.00 monthy. Because of the special circumstances of this significant savings, we only requested one bid. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) 3rd Floor - $13,560.00 Fire Dept. - $ 5550.00 Recreation Center - $5080.00 Money for these copiers has been allocated in Capital Outlay for 2005. . ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman ~~L/ I Date: 3/5/05 . - Document ERiciency _ At Work.'" ': . IMAGING SOLUTION FOR: City of Stillwater . PREPARED BY: Mark Bang February 28, 200S I . . . Recommendations IKON Recommends Department: Recreation Center Canon IR2270 Digital Imaging System * Automatic Document Feeder * Inner Two-Way Tray * Four 550 Sheet Paper Drawers * 22 Pages Per Minute * 600 x 600 dpi Resolution * 10 Second Warm-Up Time From Sleep Mode * 30 Second War-Up Time From Power Off * 256 Shades of Gray * Maximum Copy Reservation Jobs: 5 * Standard Automatic Trayless Duplexing * 100 Mailboxes * 512 MB Ram * 20 GB Hard Drive IKON Recommends Department: Fire Department Canon IR2270 Digital Imaging System * Automatic Document Feeder * Finisher S 1 * Cabinet * Multi-POL Printer Kit * 22 Pages Per Minute * 600 x 600 dpi Resolution * 10 Second Warm-Up Time From Sleep Mode * 30 Second War-Up Time From Power Off * 256 Shades of Gray * Maximum Copy Reservation Jobs: 5 * Standard Automatic Trayless Duplexing * 100 Mailboxes * 512 MB Ram * 20 GB Hard Dri ve I I I I I I I I I I I I I I Recommendations . IKON Recommends Departmen t: EngineeringIPlanning/l nspectio ns Canon image RUNNER 6020 Digital Imaging System * Automatic Document Feeder * Multi-PDL Printer Kit * Finisher Fl * 60 Images Per Minute * Maximum Original Copy - 11" x 1 T' (Ledger) * Minimum Copy Size - 41/8" x 5 7/8" * Image Server Memory - Standard 256MB RAM + 10GB HDD * Maximum Copy Reservation - 5 Jobs * Copy/Scanning Resolution - 600 x 600 dpi * Printing Resolution - 600 x 600 dpi, 2400 x 600 Interpolated * Halftone - 256 Level Grayscale * Standard Automatic Trayless Duplexing * 25-400% Magnification, 1 % increments * Standard Paper Supply: Dual Front Loading Trays (1,500 each) Dual Front Loading Cassettes (550 each) 50-Sheet Stack Bypass . . . . . Financials Canon IR2270 Digital Imaging System IKON Recommends: Purchase W I{.', ~ he y- Purchase Price.................................................... .....1.0 !~?.............................. $ .A"j.::~ Delivery, Installation and Training ................................................................. No Charge 60Z0.0D Canon IR2270 Digital Imaging System IKON Recommends: Purchase Purchase Price.. ...................... ...................................................... ................... $ 5,550.00 Deli very, Installation and Training... ...................................... ......... ............... No Charge Canon IR6020 Digital Imaging System IKON Recommends: Purchase Purchase Price......... ................... ......................... .................. ..... ..................... $13,560.00 Delivery, Installation and Training ................................................................. 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Fourth St. Stillwater MN 55082 651 :+)9.1675 www.stillw ate rl i bra rq.or>; Memo To: City Council From: Lynne Bertalmio, Library Director Re: Release of 2005 Capital Funds, Part 2 March 15, 2005 At its meeting on March 8,2005, the Board of Trustees passed a motion requesting the release of some funds from our approved 2005 capital budget. The requested funds are as follows: First Installment of 3 Parts - Radio Frequency Identification Project $10,000 (of $30,000 approved) SmartCheck, Materials Handling Equipment - Initial Equipment $ 2,000 (of $30,000 approved) ,. · Memo To: From: Date: Subject: Mayor and City Council (L ,,' Steve Russell, Community Development Director, ../ March 8, 2005 Appeal of Planning Commission Denial of Request for Three Signs for Bank (Case No. V/05-05). Background. This item was heard by the Planning Commission on February 14, 2005. The application includes two parts: Special use permit for a drive through and variance request for three signs. The special use permit for the drive through was approved. The variance for the three signs, two wall signs and one freestanding sign, was denied. The Zoning Ordinance (sign ordinance) allows one sign, wall or freestanding, for a business. . The Planning Commission reviewed the request and expressed concerns for the three signs proposed. Some Commissioner's felt a monument type freestanding sign, rather than a taller pylon, would be a better sign solution (minutes of CPC 2-14-05). Recommendation: Decision on appeal request. Attachments: Letter of appeal 2-17-05, staff report and minutes of 2-14-05. e , . LAKE ELMO BANK .. . A TRADITION OF SERVICE February 17, 2005 DANIEL D. RALEIGH PRESIDENT/CEO 651.773.4750 City of Stillwater ATTN: Mr. Steve Russell Stillwater City Hall 216 North Fourth Street Stillwater, MN 5S082 Re: Lake Elmo Bank / 1903 South Greeley Street Dear Mr. Russell: We, Lake Elmo Bank, would like to appeal the decision regarding the variance for signage made by the Stillwater Planning Commission on February 14, 200S, Case No. SUP/V/OS-OS. We had applied for a variance of the sign ordinance to increase the . number of signs from one to three. Our Proposed project included two wall signs and one free-standing sign. There was significant support for the approval from some of the members of the planning commission because of the quality of the project, reduction and improvement of existing signage, and consistency with other similar businesses in the area. Unfortunately, our variance was declined because some felt increasing to three signs was too significant. There appeared to be more than sufficient support for two signs. However, that motion was not on the table. At this point, we would like to appeal the decision and modify our request to only include two signs. One free-standing sign, which is a branded design for Lake Elmo Bank, and one wall sign on the Southwest side of the building, according to the enclosed plan. We believe these signs to be very tasteful, and complimentary to the high quality new building we intend to build. The size, style and materials on these proposed signs have not changed from what was proposed to the Planning Commission, Because the property is multi-tenant in nature, the ordinance does allow for one sign per use and one multi-tenant master sign program. With approval of this variance, we will remove the existing free-standing sign, and replace it with a much higher quality sign. OAKDALE OFFICE 600 INWOOD AVENUE NORTH OAKDALE, M N 55128-7094 651.578.7769- FAX 651.748.4817 LAKE ELMO OFFICE 11465 39TH STREET NORTH. P.O. Box 857 LAKE ELMO, MN 55042-0457 651.777.8365- FAX 651.773.4739 www.lakeelmobank.com STILLWATER AUTOMATED BRA. 218 NORTH MAl N STR EET STILLWATER, MN 55082-5022 MEMBER FDIC (El UNDi'it ,. f . . . Lake Elmo Bank is proud of its' reputation, and excited to occupy our new building in the community we have served for many years. Sincerely, '~(Vl' Daniel D. Raleigh President/CEO Enclosure , , . "'-.1 4'.5" . 6'.(}'" 22.15' 'l"-4.1:i' "'.i.c"; . Co,> ';:J/:.>,/i el'il) IA I'il)I'l1IIV?' MAR Re. nNlI?' ,.."._ ",_, "'" ,.,.:,,; _'< _,.: ,.:".:.. _, """ ","" "LEI REP, \lI!lIll1Wlt"'lnIW::. 1tU\VI\YIiii!I\Iiip IWI!:oD !::;~;';:'~~'::"'~.-;:':-;;::';:';;:;'~"'~:'''":;'.~:~'.;i:~ NIVE I 9:104 PACKER DRIVE: WAUSAU WI 54401 II'~'~;~~--;-";:'':'''' :......:;.~~,,-:;~:~.:..;;.;;;.;.;-~~.;.~;: P- y ,""ON(1I111lI'U-o.-aZ Wtl l'IOO""a~Qa IU:t71'1.....la ,.... .-:(~;;;.~".;~~..:..-:;;:. --........... ---..-..... 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L~!lMHlN.&ll!lt!;UCtAUQYHQ!!.MA!'lJll'~lJI.RI.!!.!i'-'!.MC~J!!t!!LQIHY!LDmG 4.......- IS- F'i 15" ""- 25'-8" FV ELMO BANK ,,:.c;':LS<LQFJmm~~,QGQ N!UQ.e,A7~"lrr . c ,.. , ----L-- . ~:.~~~ LJAKE:Etfd({BANK;;I~;: ;;i:~~f~.~r:'~:S-~';~~?~:E ~. ......._.-1 L._~_.4- "~ rt-. .". ~""--r--,..:.;. ,;. .::...; J._~~._ -~;; . t.. _n~.' /tf _ =.~ -,-- :~g .,..1 ~'::::..j ,-~...." '1;':,. ~! lJ~?;. lit L. ..( 'I I l-- .dlLL i IT"". --'TT !HI ~ . ~ . -. IALEI AlP: D .. ,'., .,....._..."'.,....-".. ,...-....... '."""'" -..",.,."",." IlE!m &\ 1il1U1M"'. "". II/l!!!!tI: ON! . -.... ... ".".. ..'"..... ....... .. .., ..... ,....,.., ...", ...... : UIKE J \!!JIJ\\IAUrUULJ\b \YJvaQiisJIW a :'-""-"'~'-__,--"---"'"''--''~'~-''''''''''-'''''~',''''' I'J 9204 PACKER DRIVE WAUSAU, WI 54401 'I::":'::"~'::-::-~"..~'::'-:"..~':.~::;;'~i:i.~:-:Z:'::.f, . PMQ"l[lI"7ISl..Z0Q.40J W,: I"MlD-.."z-o...oa r.u;n.'.....-.1oa '''''''":':;:;';;'''7A~:a'",,;;--'''' .....LES A.UTH. SIGN SPECIFICATIONSI 8- (IIStT ItCTERN, II.I-UN. BUlLOING LEntilS . Allltn'tAS .. lOIJO AilE to IE FOllwro Dr ALUM. PAINTtO TO MATCH 1230-U6 TEAL VINYL. rACES ....t TO It 3il'" WHItE PLU w'lz,JG-'" t(.AL VINr:. & TUL 'RIM.CAP. . "'1.1. LmUt ARt TO Bl MOUNTED fLUIH TO IUILDINO. UI."" ....c'""'..,.. .... _ ~........ .~........ ... ..... ..~"'.... -~... <"~...~,,,.... c~""'. . ._..~ __....,.. _'. ".~ ... ~~~".. .... ~.., M."M .~. .C"-, ...._... ...... ............... _. ...._ .....-..., oc ......~..~..~ .~. ........ ....... '~3 ... r.,..- II II .;;;;"rT-- C. tll 0iT INTERN. ILLUM. OllUCTIQN"'L sla... . IIGN I' Ta It F"QRwtD DF ALUM. PAINTED TQ MATCH 12:a~2"6 TeAl. "IN'fI.. . FACEI ARt TO It.1 sa" WHITE LIUN Wi #230-246 TtAL. 'iIN'rL.' WHiTt DUIlHIC'. . SUPPORT II TO BE PAINTED TO Iot4TCH '230-Z.6 TtAL. 'iINY'" .~ 'l. CITY OF STILLWATER PLANNING COMMISSION Febmary 14, 2005 . The applicant was present. Mr. Peroceschi questioned why there was no provision for parking. Mr. Russell explained that this building is part of the overall Terra Springs Planned Unit Development. There is adequate parking in the development, Mr. Russell stated, just not convenient to this space. Mr. Russell pointed out there is a City parking lot just across Main Street, and he suggested that many nearby residents would be walking to do business. Mr. Russell also pointed out Terra Springs is a mixed-use development and it was intended to have commercial use in this space. Mr. Junker asked if the parking requirement was accurate. Mr. Lay stated theirs would be primarily retail use, with a small bar space; some outdoor seating also is planned. Linda Amrein, 307 E. Laurel St., expressed a concern about the provision of handicap parking. Again, Mr. Russell noted this is a planned unit development and there are adequate handicap parking spaces in the development, but not in close proximity to this use. Mr. Russell suggested the possibility of designating a handicap parking space on Main Street. Ms. Amrein said she was in favor of the commercial use, but asked the Commission to be sensitive to the issue. Mr. Dahlquist noted office use is proposed for the second floor of this building and asked if there would be another request for a parking variance for that use. Mr. Russell noted that tenant is already in the building . Mr. Dahlquist asked if the vision of the PUD was for retail/commercial space to be a "downtown storefront." Mr. Junker agreed that was the intent in planning for retail/commercial use and also noted there is a 1 OO-space public parking lot across the street. Mr. Teske moved approval as conditioned. Mr. Wald seconded the motion; motion passed unanimously. Case No. SUP/V/OS-OS A special use permit for drive-through banking and a variance to the sign ordinance (one sign allowed, three signs requested) for Lake Elmo Bank at 1903 S. Greeley St. in the BP-C, Business Park Commercial District. MSP Commercial, Alex Young, applicant. Present were Dick Zehring and Alex Young, both of MSP Commercial, and Dan Raleigh, president of Lake Elmo Bank. Mr. Zehring addressed the Commission. He said the proposal eliminates the vacant portions of the existing building. He said they are working with the remainder of the existing tenants. The intent is to provide a high quality building. He stated the request for for a special use permit for three drive-thm lanes and an ATM lane and a variance to the sign ordinance. Most of the discussion centered on the request for the sign variance. Mr. Zehring pointed out the new bank building will house three different business functions. He said the existing monument . 3 , . CITY OF STILLWATER PLANNING COMMISSION February 14, 2005 sign likely will be removed. According to the Ordinance, based on square footage, a wall sign of up to 110 square feet is allowed. Their request is for two wall signs that would be within the allowable square footage. One sign would face Greeley Street and another Highway 36; no signage would be visible from the residential area to the east, he said. The proposed pylon sign would be constructed of the same material as the building; the reader board portion of the sign would indicate time and temperature only. Mr. Zehring suggested that a new bank entering the Stillwater market could be considered a hardship for allowing a variance. He also noted their proposal would be an improvement to the site and remove signage of tenants that haven't occupied the existing building for many years. Mr. Junker asked about lighting of the signs. Mr. Young explained that the signage would be intemally lit individual letters. Mr. Junker expressed a concem about the lighting of individual letters in the signs. Mr. Raleigh said the proposed signage is similar to that of the new Edina Realty sign, and Mr. Young noted that the lighting is confined to the individual letters only. Mr. Gag raised the issue of the number of requested signs. Mr. Dahlquist asked if street frontage plays a role in determining the number of allowable signs. Mr. Russell responded in the affim1ative and noted that the proposed bank building has one street frontage only - Greeley Street. . Mr. Teske, seconded by Mr. Dahlquist, moved approval of the requested special use permit for the drive-thru lanes. Motion passed unanimously. Mr. Carlsen said he liked the proposed wall signs. Mr. Dahlquist stated he would be more comfortable with a monument sign versus a pylon sign. Mr. Tumquist and Mr. Peroceschi both indicated they would be in favor of allowing the three sign as requested. Mr. Tumquist, seconded by Mr. Peroceschi, moved to allow the variance for the three requested signs. Mr. Junker pointed out that the Commission has turned down many sign variance requests and spoke in favor to being consistent. Mr. Teske said he would be more inclined to vote for two signs. Motion to allow the three signs as proposed failed 3-5, with Mr. Tumquist, Mr. Peroceschi and Mr. Gag voting in favor. Case No. SUP/05-06 A special use permit for construction of a three-story, 34' high, single- family residence at 239 E. Nelson St. in the CBD, Central Business District. 402 Main Street, LLC, applicant. Representing the applicant were Will Bremer and Norm Campbell. Plans were provided for the Commission to review. Mr. Tumquist asked about the stability of the building. Mr. Bremer said the structure is sound, although a lot of tuck-pointing will be required. The stone will match the other building on the site. The first level of the building will be a garage of about 650' square . feet; the living space will include 750' on each floor. 4 , PLANNING APPLICATION REVIEW FORM CASE NO. SUP/V/OS-OS . Planning Commission Date: February 14, 2005 Project Location: 1903 South Greeley Street Comprehensive Plan District: Business Park Commercial Zoning District: BP-C Applicant's Name: Alex Young, representing Lake Elmo Bank Type of Application: A special use permit for drive thru banking and variance to the sign ordinance (one sign permitted, three signs requested). Project Description: Design review of Lake Elmo Bank Discussion: The applicant is planning to construct a 6,123 square foot bank building; with a three-lane drive thru and an ATM drive thru. The bank is a permitted use; the drive thru requires a special use permit in this zoning district. The variance requested is for the number of signs permitted in this zoning district. The proposed bank will be constructed on the site where the south end of Greeley . Square buildings is currently located. The applicant will demolish the south two-thirds of the existing strip center. The remaining Greeley Square building will be remodeled and the entire site be paved and landscaped. The exterior fa<;ade of the one story building will primarily be brick with limestone around the base, with a green standing seam roof on the turret. The main entrance of the building is higher than the rest of the building. The windows will be tinted - solar gray. There will be lights in recessed in canopy at the main entry. The turret will be internally lit and there will be shoebox fixtures in various locations at the soffit area shining down on the building. The drive thru will have recessed lights in the canopy and a light at the ATM. There will be 'shoebox' light standards installed around the parking. There will be four (4) single poles along the edge of the property and three (3) double head standards. The poles will be 22 feet high on 2 foot bases. All of the mechanical equipment will be hidden inside of the 4 -5 foot parapet. The trash receptacle is located in the southeast corner of the property. It will be have cyclone fence with vinyl insert slats gate and brick veneer over concrete walls. The landscape plan that is in the packet is going to be revised to include a berm along the streets by parking lots; and more landscaping around the drive thru to buffer the residential. And there will be an increased number of trees and shrubs along the fence line on the northeast/east side of the property. . . . . The requested variance is for signage. One freestanding or wall sign is permitted by the zoning code. They are proposing one 11'-8" by 19'-6" freestanding sign and two 18' by 2S'-8"wall signs. The pylon would have 13 1/2' brick columns and a 6'-0" by 11'- 8" sign. The sign is internally lit with blue/green background white lettering and a white logo. One wall sign is proposed for the west side of the building and one for the south side of the building. The wall signs would be individually lit without a raceway bar. The color of the wall signs would be blue/green with a 4' by 4' logo that is white and blue/green. The directional signage is 42" high, they will have white lettering with blue/green background. They will not be lit. Conditions of Approval 1. All utilities shall be completely screened from publiC view. 2. A lighting plan showing the fixture type, height, location and exterior lighting intensity shall be submitted with building permit plans for Planning Director approval. All lighting shall be directed away from the street and adjacent properties. Light sources shall be shielded from direct view and protected form damage by vehicles. 3. All security lights on building shall be downlit. 4. All landscaping shall be installed before utility release or final project inspection. No project shall be phased unless approval is granted by the Planning Commission. 5. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. 6. Continuous concrete curbing shall be installed to separate parking areas from landscape areas. 7. Handicapped parking spaces and signage, in compliance with State requirements, shall be shown on building permit plans and installed before final inspection of the project. 8. The street address of the building shall be displayed in a location conspicuous from the public street. 9. The trash enclosure shall be made of a sturdy opaque masonry material, with trash receptacles screened from view and compatible with the color and materials of the project. 10. No roof equipment shall be visible to the general public. 11. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. 12. Construction projects shall conform to the City's Noise ordinance 13. Construction during the dry season shall mitigate excess dust problems. 14. A sign permit shall be required for all project signs. 15. A sign permit is required for signage. 16. Grading and drainage plan to be approved by City Engineer before building permits are issue 17. Directional signage shall be shall be 2 square feet and will not have the name of the bank on it. 18. All exterior modifications to the approved plan are to be reviewed by Community . Development Director. Recommendation: Approval of drive through; Denial of sign variance (one sign allowed, wall or pylon). Findings: Special Use Permit - The proposed use will not be injurious to the neighborhood or otherwise detrimental to the public welfare and will be in harmony with the general purpose of the zoning ordinance. Variance 1. That a hardship peculiar to the property, not created by any act of the owner, exists. In this context, personnel financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. 2. That a variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not enjoyed by his neighbors. 3. That the authorizing of the variance will not be of substantial detriment to adjacent property and not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan. Attachments: Application form, letter from applicant, site plan and elevation drawings . HPC Action: 2/7/05 +5-0 with 22 Conditions of Approval - 19. Staff to approve revised Landscape Plan. - HPC 20. One sign is approved - either one pylon or one wall sign. - HPC 21. Drive up canopy and shoebox pole lighting shades shall be flush with the canister. - H PC 22. No pole-mounted lighting shall be directed toward the building. - Heritage Preservation Commission CPC Action on 2/14/05: Approval of drive through. Denial of variance for three signs. . N . IS) w (!) <I: a.. ~~~ -.. ~~. f;oo~ ~dJl, .. I M# cf rJJ;:lJ~ .d/l ~. '1Ai~. . r;/.Jilb.<uth flJf E$dY;l.. 0/,,/0 J; . ~. '~A.~O~_~-1f-_~..~_~:uo--~~ ... ''f' ~ t1,~ l~i2{t~: ~ Q-bt,kme.~ cJ-I9Jo ~~&rr&..u...,~J~.- .. ___.._m__... . .~:U~-ict-m_-. .m.w_n rkuof1.... - .. .~-.~~~. .. a.:r /?"3 )po .iI: - -" .....-.... O~~~~.uP.~4- ~ ~~~~.~~ i ~at~~~~~. :........... ..t:'~o~t=-~~.... II} . ~ .{-. ~ ... - .~..._f,<<"~..-.------iH#;;;.,:,~. . . ~ -/I.>>- aJtt...~ ~~..-- IS) N "- OJ ~ (Y) IS) <I: J: :a (!) l1.. . . I I ...... ... CJAUI.~~cJt~~~.. i. . It; ~ I M If).t/l ~At~ A_T 1_\ h-.__~_d. . . . .. _ _ ...._ . _ ..._... .~ .~"-" U~_~ . . .. .d.d .~ 3~~r:;:;t-~ .. ....-._... ... ..... .--7~.._/fZ 8'S~3~. I'~# (SM) Fl6S*-'Y1'51. .j~, ..-... .......--__.~l~: . . .:f~. ,. I . . · Memo To: From: Date: Subject: Mayor and City Council/)/ Steve Russell, Community Development Director (L/ March 8, 2005 Appeal of Planning Commission's Denial of Variance for Roofing of an Accessory Structure (Case No. V/04-93). Background. This variance request was heard by the Planning Commission at their meeting of February 14, 2005. One part of the variance request was approved and a second part was denied. A variance was granted for the roof overhang along Poplar Street. The variance request for covering the oversized, 396 square foot deck (accessory structure) was denied. The roof has already been constructed. . Recommendation: Consideration of variance request. Attachments: Letter of appeal, 2-23-05, staff report and minutes 2-14-05. . February 23, 2005 . Community Development Director Stillwater City Hall 216 North Fourth Street Stillwater, Minnesota 55082 Dear Ms or Sirs; Thank you very much for allowing me to appeal the outcome of the variance (Case Number V /04-93). This variance requested that I be allowed to keep the roof on the 18' X 20 deck. This variance was denied at the February 14,2005 meeting. I would like you to reconsider as I think the decision to deny the variance was in bad judgement. When I first bought the property at 308 East Poplar the deck was already there in its present size. It had a beautiful view of the St. Croix River Valley but had several problems. It was completely open to the environment. Consequently, it was full of leaves and tree limbs, some of them rather large, and because of rain and snow it was starting to rot. In addition, because it was open to the environment, it was not usable when it rained or snowed. I first built the roof in order to stop the rotting and to make it usable during inclement weather. I did not understand that a permit was needed. I absolutely had no idea that $500 (including labor) was the maximum amount allowed before a permit was required in Stillwater. It should be noted that I bought all supplies in Stillwater and never saw anything stating that permitting requirement. I say this because I did not . purposely ignore the city of Stillwater. .Rather, I built the roof to make the deck safe and usable and make my property more valuable and presentable. I now fully realize that I was at fault in not requesting a permit. This will not happen again. I request that the roof be allowed to stay. It is entirely inside of my property line and is bordered by North First Street and East Poplar Street both of which will never be built. I want to make the deck safe and usable as well as satisfY the City of Stillwater. If there is no roof on the deck, the deck will not be safe even if I could stop the rot from occurring. The use of the deck will also be very limited. I do not believe this is in the best interest of anyone. If the roof must be removed, please tell me what I can do other than let the deck be completely open to the elements. For example, can I build a temporary covering? (i.e. canvas or heavy tarp). Could I build a smaller roof (i.e 12' X 10') that covers only part of the deck? This will at least make it safe and usable. What are the options that are OK with the City of Stillwater? Thank you very much for considering my appeal. I very anxiously await your decision. . . . e CITY OF STILLWATER PLANNING COMMISSION February 14, 2005 Present: Robert Gag, chair person, Gregg Carlsen, Mike Dahlquist, David Junker, David Peroceschi, Paul Teske, Jerry Turnquist and Darwin Wald Others: Community Development Director Steve Russell Absent: Dave Middleton Mr. Gag called the meeting to order at 7 p.m. ADDrovalofminutes: Mr. Wald, seconded by Mr. Dahlquist, moved approval of the minutes of January 10,2005, as submitted. Motion passed unanimously. Case No. V/04-93 A variance to the front yard setback (30 feet required, 0 feet requested) and side yard setback (5 feet required, 3 feet requested) for construction of a carport and variance to the accessory building size regulations (120 feet allowed, 396 feet requested) for construction of a covered deck at 308 E. Poplar St. in the RA, Single Family Residential District. John Buettner, applicant. This case was continued from the Dec. 13, 2004, meeting. Mr. Buettner was present. As a result of the Planning Commission's required survey, Mr. Buettner said he is withdrawing his request for the variance for the carport. The survey determined the carport is partially on City property. The carport will be removed in the spring, he said. He said he is still requesting a variance for the roofed deck. He pointed out the deck was there when he purchased the property. He stated he had put a roof over the deck to make it more usable; the sides were constructed, he said, to help stabilize the structure. He pointed out the deck is not obstructing anyone's view or blocking any access. The residents of 1710 N. Broadway, neighboring property owners, asked what the applicant was proposing to do. Mr. Buettner showed photos of the property and what he planned. The neighbors had no other questions. Mr. Peroceschi questioned the setback requirements. Mr. Russell stated that because this is a comer lot, two street setbacks are required. Mr. Junker said he liked the fact that the carport will be removed, but expressed a concem about the size of the accessory building. Mr. Dahlquist pointed out the Planning Commission has been consistent in following the ordinance regarding the size of accessory buildings, noting that this request is for a structure three times what is allowable. Mr. Carlsen expressed a concem about the structural integrity of the deck. Mr. Teske noted the applicant will still need a variance for an eave overhang on the house even if the carport is removed. He asked how much of a variance would be needed for the overhang; Mr. Russell stated 4' would be needed. CITY OF STILL WATER PLANNING COMMISSION February 14.2005 . Mr. Turnquist moved to grant a 4' variance for the overhang of the house, with the condition that the existing carport be removed. Mr. Carlsen seconded the motion; motion passed unanimously. Mr. Dahlquist moved to denial the requested variance for the accessory building size. Mr. Junker seconded the motion to deny; motion passed unanimously. Case No. SUP/05-01 A special use permit for a Type II Home Occupation Permit for a camera repair business from a residence at 820 W. Pine St. in the RB, Two Family Residential District. Carl Quist, applicant. Mr. Quist was present. He stated he plans to improve an existing deck on his house, converting it to a four-season porch, and use that space for his business. He said he anticipates about 20 clients a week. The driveway at his home is 36' deep. He stated he also will advise clients not to park on Pine Street, but to use Williams Street as an alternative. He stated he does not receive a lot of spontaneous business as he specializes in older equipment. There will be no signage. Mr. Junker asked if he planned to be open on weekends; Mr. Quist responded that he did not plan to do business on the weekends. Neale Povey, 904 W. Pine St., spoke against the request, expressing a concern about decreased propeJ1y valuation and a dilution of the quality of the primarily residential neighborhood. Mr. Junker moved approval of the special use permit as conditioned, with the additional condition limiting the operation of the business to Monday through Friday. Mr. Wald seconded the motion; motion passed unanimously. . Case No. V/05-03 A variance to the street setback (30 feet required, 17.5 and 22 feet requested) for construction of an addition at 1924 N. First St. in the RA, Single Family Residential District. Pat Ebertz, applicant. Melanie Ebertz was present. She explained the request is to replace an existing porch that is cunently "falling off' the house. The plans are to extend the addition four feet beyond the existing structure. Ms. Ebertz stated the proposed addition would make the house look more like it originally looked. She noted the lot in question is a double lot and the addition would be 66 feet from the back property line. This is a corner lot, requiring setbacks from both North First Street and Hazel Street. Mr. Turnquist moved to approve the two street setback variances with the conditions of approval. Mr. Teske seconded the motion; motion passed unanimously. Case No. SUP/V/05-04 A variance to the parking regulations (17 spaces required, 9 spaces provided) and a special use permit for a restaurant (Cesare's) at 610 N. Main St. in the CBD, Central Business District. Richard Lay, applicant. . 2 · Memo To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director February 10, 2005 Continued Variance Hearing for 308 Poplar Street. Case No. Vj04-93 At your meeting of December 13, 2004, this item was heard by the Commission. The item was continued to get accurate survey information in evaluating the request. Since that meeting, an accurate survey has been prepared. The survey shows that a portion of the carport is constructed over the Poplar Street right of way and the covered deck is located 5.9 feet from the First Street right of way, . The applicant is requesting variances for the construction of the overhang and carport. A Poplar Street setback of 30 feet is required. The carport encroaches on the right of way. The second variance is for covering the 396 square foot deck. The maximum accessory building size is 120 square feet and the deck does not meet the 30 foot North First Street setback. It is recommended that any structure over the right of way be removed to no closer than 5 feet from the right of way. It is further recommended that the Commission consider removal of the roofed deck or playhouse. The maximum accessory building size is 120 square feet. Recommendation: Action on variance request. Attachments: Staff report, minutes CPC 12-13-04, new survey and application package. CPC Action on 2/11/05: Approval of roof and eave overhang to front of house (Poplar Street) with removal of carport. Denied existing roof on accessory structure to be removed. . Notes: CERTIFICA TE OF SURVEY Notes: "R." Ind. recorded value. "M." Ind. measured value. BARRETT M. STACK Bearing system is an assumed datum. STILLWATER, MINN. 55082 o Indicates 1113774 iron pipe set. MINNESOTA REGISTERED . Indicates monument found as noted. LAND SURVEYOR Offsets shown to existing structures are measured Tel. No. 439-5630 to the outside building wall line, unless shown or noted otherwise hereon. ""\ ~ ~ ~ ~ '.:: ~ ~ ~ Vj I-. ~ i\ ~~ ~" ~~ 4:~ , ~ ~ ~ . " . . . Al'OA:"r# /"=2tJ' I ~ we //7ILJ Underground or overhead public or private utilities, on or' adjacent the described parcel, were not located in conjunction with this survey, unless shown or noted otherwise hereon. . SURVEY MADE EXCLUSIVELY FOR, John Maurice Buettner, 30B East Poplar St., Stillwater. MN 55082 DESCRIPTION, Parcel Description Supplied By Client: (copy of un-recorded Warranty Deed dated 5-22-03) Lot Four (4) and the South Half (Sl/2) of Lot Five (5) all in Block Forty-two (42) in Carli and Schulenburgs Addition to Stillwater, according to the plat on file and of record in the office of the County Recorder, Washington County, Minnesota. Note: Also included in this survey are portions of Vacated Poplar Street as the same was conditionally vacated and as said conditional vacation is more specifically described in Book 196 of Deeds, Page 539, Washington County records. ,e. /~tfl _ ~ ~ - - /Vg7'''/,9'.7d~ /"t: /~p.Y/ -- ~ "Y '\ (.:'-1/& tAt, I" ~Yz 1J\1\ur ". 1.5 ~ ~ I ~ ~ ~ ~ ... ~ ~ ( -I~ I/'{ /'Iv.' ~, / I s}'z Ld r j? I I LtJT /:71' ,PA't7r.e.#~r/t7,v 5' I , .' , . .I ~ Q.~~Y' , \ ,\ \ 1'/ I~" <I'.' V ~~y .0 - J I \.~ (,' ~ \ .(1 I~J \ t/ Jfl . \ 01 f). .1.0)/ r r VI" ~ ') I ~~ .-:." (' .10' ../ I'/' D~ WLIN'C ~ /i:t, -IZ ~/ ~ ~{ \ \ \ Lor s- f' ~ L,r4 I NWq,,e. 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City of Stillwater Planning Commission December 13, 2004 Case No. V/04-91 A variance to the front yard setback (30 feet required, 26.5 feet requested) for the extension of an existing garage at 2921 Marine Circle in the RA, Single Family Residential District. Thomas and Barbara Tomaro, applicants. - Thomas Tomaro was present. He explained they are adding a third stall to the garage and would like to include a laundry room. Included in the packet were photos of other houses in the Croixwood area that had received variances for entryways. Also included in the packet was a petition from neighboring property owners, all of who supported the plans. Mr. Junker suggested the request wouldn't have a negative impact. Mr. Turnquist moved approval as conditioned. Mr. Junker seconded the motion; motion passed unanimously. Case No. V/04-92 A variance to the accessory uses for a 12 x 24' temporary shelter, Oct. I-May 1, with 0 foot setback, 20 feet required at 105 S. Harriet St. (comer of Harriet and Myrtle) in the RB, Two Family Residential District. Dale and Catherine Preston, applicants. . Ms. Preston was present. She explained they want to keep the snow off their boat. The shelter would be in place for the winter months only, she said.Mr. Junker asked if the structure interfered with sight lines; Ms. Preston said no sight lines are impacted. Larry Carlson, 320 Myrtle St., said the requested shelter does not fit the character of the neighborhood. Most people store their boats out of sight at a marina, he said. He asked the Commission to deny the request and have the structure removed. Mr. Junker agreed the structure does appear out of character with the neighborhood. Ms. Preston said their alternative is to cover the boat with a tarp. Mr. Teske pointed out the structure will be visible to anyone coming into town down Myrtle Street. Mr. Junker asked Mr. Russell whether the boat can be stored at that location. Mr. Russell responded in the affirmative, as the boat is not an accessory structure. Mr. Dahlquist, seconded by Mr. Teske, moved to deny Case No. V/04-92. Motion to deny passed 4-2, with Mr. Peroceschi and Mr. Turnquist voting against denial. Case No. V104-93 A variance to the front yard setback (30 feet required, 0 feet requested) and side yard setback (5 feet required, 3 feet requested) for construction of a carport and to the accessory building size regulations (120 square feet allowed, 396 feet requested) for construction of a covered deck at 308 E. Poplar St in the RA, Single Family Residential District. John Buettner, applicant. . Mr. Buettner was present. He explained that when he purchased the property, there was water in the basement. The house had an uncovered deck. He put a roof on the deck and 2 City of Stillwater Planning Commission December 13,2004 . braced it. He also redid the roof, added eaves and added a carport. He said he is asking that he be allowed to keep the roof on the deck and move the carport inside the property line. A number of photos and drawings were included with Mr. Buettner's application. Mr. Junker asked if he had obtained building permits for the deck or carport. Mr. Buettner replied he had not. Paddy Danaher, 1723 N. Second St., said she hopes there is a registered survey, as it appears some of the structure might be on her property. She also spoke of a concern regarding erosion when building occurs in the ravines. She also spoke of a concern that the deck will become more ofthe house - a three-story structure. Mr. Teske asked if there was a survey. Mr. Buettner said he had looked for survey benchmarks and could find none. Mr. Junker moved approval with the carport set back off city right-of-way to a point to be determined by the building inspector. Mr. Turnquist seconded the motion. Mr. Russell expressed a concern about property lines. Mr. Turnquist moved to continue the case until a survey is completed; Mr. Dahlquist seconded the motion. Mr. Junker withdrew his motion of approval; Mr. Turnquist withdrew his second. Motion to continue passed unanimously. The applicant agreed to grant a waiver to the 60-day action timeframe. . Case No. V/04-94 A variance to the front and steep slope setback (front - 30 feet required, 25 feet proposed; steep slope - 25 feet required, 0 feet proposed) and variance to the developable lot size requirement (10,000 square feet required, about 5,000 feet existing) to construct a two-story residence on Lot 39, Block 7, Carli and Schulenberg Addition (between 1221 and 1306 N. Broadway St.) in the RA, Single Family Residential District. Jeanne Haapala and Nancy Walsh, applicants. The applicants were present, along with their architect Steve West of Lansted Homes. Ms. Haapala explained their request is to build a two-story bungalow designed to fit the character of the neighborhood. Because of the slope of the property, the variance is needed for the developable lot size. Two small retaining walls would be constructed to the rear of the house, and impact to trees on the site would be minimal, she said. Ron Christopherson, neighbor to the west, noted the property drops off "to nothing," so the house will be right on the road. He also noted the property had been filled in the past. And he stated a developer owns property to the south and will likely be asking for the same thing if this proposal is approved. . 3 . . . PLANNING APPLICATION REVIEW FORM CASE NO. V /04-93 Planning Commission Date: December 13, 2004 Project Location: 308 East Poplar Street Comprehensive Plan District: Single Family Residential Zoning District: RA Applicants Name: John Buettner Type of Application: Variance Project Description: A variance to the front yard setback (30 feet required, 0 feet requested) and side yard setback (5 feet required, 3 feet requested) for the construction of a carport and to the accessory building size regulations (120 square feet allowed, 396 square feet requested) for the construction of a covered deck. Discussion: The applicant is requesting three variances, one to the front yard and one for the side yard setback for a carport that has been constructed without a building permit. The carport appears to be built on city right of way. It is necessary that this structure be moved onto the applicant's property. The third variance request is for the accessory building size. According to the applicant, the deck of the structure was existing and he covered it with a roof. The roof creates a structure. A deck alone can be any size, as long as the impervious surface calculations are within the required square footage. Recommendation: Denial Conditions of Approval: Should the Commission approve the variance requests, staff suggests thefollowing conditions of approval: 1. The carport shall be removed from City property. 2. All revisions to the approved variances shall be reviewed and approved by the Community Development Director. Findings: 1. That a hardship peculiar to the property, not created by any act of the owner, exists. In this context, personnel financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. CD ttvLfUvt ~ ~~cf6 ~~ ~ "1-~ 2. That a variance is necessary for the preservation and enjoyment of substantial . property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not enjoyed by his neighbors. 3. That the authorizing of the variance will not be of substantial detriment to adjacent property and not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan. Attachments: Application Form/Packet from the Applicant . . ( , . . . ~ '. '" ~jl~)Ji_1?2 Case No: (" 7 - ~ Date Filed: ';21/ 'OIl Fee Paid: 71 / tJ~ . Receipt No.: l '-./Itl'-j!f- ACTION REQUESTED PLANNING ADMINI~ ,RATION APPLICATION FOR~lrl- COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER M~ 55082 Special/Conditional Use Perrr XVariance... .: . ... r Resubdivision . Subdivision* Comprehensive Plan Amendn Zoning Amendment* Planning Unit Development * Certificate of Compliance The fees for requested action are attached to this application. *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and supporting materiG submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council, twelve (12) copies 01 supporting material is required. A site plan is required with applications. Any incomplete applicati( supporting material will delay the application process. Address ofProject-2> 0 ~ Zoning District R A PROPERTY IDENTIFICATION POL> h Y Assessor's Parcel No,Jjtt2JJJiJ L~tJoo'L I'd 1I (GEOCode) I Description of Project see Cc -IJru.lA.Ul O'-tf7!--(}, "I hereby state the foregoing statements and all data, information and evidence submitted herewith respects, to the best of my knowledge and belief, to be true and correct. I further certify I will compl; the permit if it is granted and used. " Property Owner ..J oh /11 I~, f)~ f/-n of. (' Mailing Address 30 Q ~t) r Sf--~f-- ~ Mailing Address . ~ . City - State -Zip <;h // w~, . fJ1 f /1 J1 \ ~ O~L City - State - Zip Representative Telephone No.. Signature (Signature is required) Lot Size (dimensions) /50 x J.S.Q Land Area D. fo acres Height of Buildings: Stories Principal I . Accessory I SITE AND PROJECT DESCRIPTION Total Building floor area square fee Existing square feet Proposed square feet Paved Impervious Area square feet No. .of off-street parking spaces Feet I~ Iq.. H:\mOlamara\sheila\PLANAPP.FRM May 1, 2003 ~-~~hK1J~ J.... J ~.. wr~'er r ) ,_ ,. ,Q ~ '::;:::;---:::::: ~ ~ -- -\ THE BIRTHPLACE OF MINNESOTA . October 11, 2004 Mr. John Buettner 308 W. Poplar Street Stillwater, MN 55082 Dear Mr. Buettner: In a routine inspection of your neighborhood, I noted you are in the process of constructing a garage in the rear yard and you have constructed a wrap-around porch on the home. According to City Ordinance, building permits are required for any work with a valuation of over $500.00 (including materials and labor figured at the standard rate). A permit is required for this work. Please discontinue working on these projects until you have obtained the required permits. You will need to submit complete construction plans and a site plan showing setback requirements to all affected . property lines. Total square footage for storage/garage space is 1,000 square feet. If your total garage/storage area is more than this maximum, a variance will be required prior to permit issuance. A variance will be required for the wrap-around porch prior to permit issuance for that portion ofthe work. The required setback to the street is 30 feet and it appears the porch is constructed up to the edge of the street. To apply for variances or to speak to someone regarding the variance process, please contact Sue Fitzgerald, Planner, at 430-8822. ~ Please contact our office within five (5) working days to make arrangements to obtain required permits and apply for the porch variance. Failure to obtain a permit may result in issuance of a citation. City offices are open from 8:00 a.m. to 4:30 p.m., Monday through Friday. If you have any questions, please contact my office at 430-8825. Sincerely, ~~i2Us Cindy Shilts Building Official . 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S<;ale in J'.eet lJD....."........_..~ ....'rejlllOIiIUII'''''''_'''''.U$allo., ~":"'-===-flIiC:=- ___....... w-....c.-tJ..... II'ICII'IMI*fIl<'.,.............. __fi:"'~~.....,n,04!kt._ Pla.-lII5l)4>>-aN l'U;.dlDfIMIlIl..ua~ __~""",J1."'" ~~:tlttaW111.lBOt Dear Ms or Sirs; Thank you for affording me the opportunity to request a variance for my property located at 308 Poplar Street East in Stillwater. I purchased this property in May of2003. Prior to living in Stillwater, I lived in Grant since 1995 with my family. Prior to 1995 we lived in Bloomington. In May of2003 I divorced. This resulted in me having my son, Derek, half the time with my ex-wife having him the other half. My son goes to Mahtomedi Middle School and fmding a home in Stillwater was perfect. I also have two daughters, both going to college and two dogs. Because of my [mancial position, it was necessary that I purchase a "fIxer-upper" with a little land. I was very blessed when I found my current home at 308 Poplar Street East. I'm 55 years old, work in Bloomington, retired from the USMC Reserve and am pretty handy with my hands in building simple things. Poplar Street East intersects Mn 95 about .5 miles from the train station. As you drive up Poplar you will notice it comes to a dead end after one block since a big hill is in the way (Figure 1). Thus I'm on a dead end street with my house on the right. When I first purchased the house there were several issues that surfaced. First, there was a couple of inches of water in the basement. This water was due to poor drainage which in turn was due primarily to its lack of any roof overhang. The lack of overhang was not only aesthetically unpleasing but when it rained or when the snow melted, rain or snow slid down the roof, dropping directly on the ground immediately in front of the foundation walls. Figure 2 shows my house as it was when I bought it. Note that it had several gutters which tried to direct the melted snow or rain away from the foundation. Unfortunately this did not work. It was also clear that the roof was not doing well as it sagged between rafters and had as many as seven layers of shingles in places. In addition, the area between my house and Poplar Street East was generally full of water and/or mud after a rain or snow. In addition to the house, there was an uncovered wooden deck up the hill near the west side of my property line. Figure 3 shows the location of the house and uncovered deck in relation to Poplar Street when I purchased it. This structure had a beautiful view of the St. Croix River Valley although some of the wood on this deck was rotting and it was not usable when it rained or snowed. More importantly tree limbs would frequently crash onto it if there was ever a wind. Thus, it was a nice deck in terms of a view,but was not safe for my son as very large trees surrounded it. Since then I have done many things to make my house and property more livable and safe (Figure 4). First, I put a roof on the deck to protect anyone on it, to keep it from rotting and to make it usable even in bad weather (Figure 5). I did not know that a permit was needed. I very sincerely ask for a variance for this work. Second, I completely replaced the old section of the roof (built in 1935) as well as all rafters over the old section of the house. Note that the new section of the house, built around 1959, does not have a basement. The new roof (Figure 6) is metal roof and there is no sagging or collapsed sections as there was before. I also added insulation. I felt that since this roofwas in effect protecting the living area, a permit was needed. I obtained a permit for this work. As I was nearing completion of replacing the roof, I thought I could eliminate the drainage problem by building a wide overhang taking the snow and/or rain approximately 7 feet beyond the foundation. This is the porch that I built (Figures 7 & 8) It should be noted that this very effectively takes the water and snow well outside ofthe foundation area and last year there was absolutely no water in the basement. I did not know that permit was needed since it was not part of the living area and I thought that was the criteria for a permit. Again, I very sincerely ask for a variance for this. Although the porch very adequately help in drainage it did nothing to alleviate the mud and water problem between Poplar and the south side of my. I thought of erecting a temporary metal tube and tarp "temporary garage" but I thought it was unsightly. Consequently, I built a car port between the house and street (actually about I feet inside from the street (Figure 9). This car port not only solves the mud problem but protects my vehicles from the weather and matches the rest of my home. Again, I did not know that a permit was needed. It is important to note that across the street is a house with its walls within four feet of the road (Figure 10). Because of this, I did not feel that I had a problem being too close to the property line. As I stated earlier, Poplar Street ends at my house and is a dead end where I live. In summary, I feel that I have very nicely improved the aesthetic and safety qualities of my house and neighborhood when compared with when I bought my home. My upper deck is safe from falling limbs and wood rot and I can enjoy the view regardless ofthe weather. The roof structure ofthe house is sound and I no longer worry about water seeping into the basement. Again, I enjoy the view from the porch regardless of the weather. Finally, I can drive onto my property and not worry about getting stuck in the mud or tracking mud into the house . . . . . . Thank you again for listening to my concerns. I have tried to make the drawings as accurate and to scale as possible and hope they help clarify what was done. I've also enclosed an official diagram of308 East Poplar Street provided by your offices (Figure 11) I very genuinely apologize for not requesting a permit or variance earlier and I want to do what you feel is needed. If I owe additional money for the variances, I will certainly pay for them. I truly love where I live and want do the right thing. 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Stillwater Fire Department Memo To: Mayor Kimble and Council From: Stuart W, Glaser, Fire Chie~ Date: 3/1012005 Re: Fire Service Delivery Study - Contract for Services Request: 1 am requesting the City Council approve entering into a contract for service with Emergency Services Consulting inc. to conduct a detailed analysis of fire station location, service delivery and staffing needs based on a comprehensive risk and vulnerability assessment for the City of Stillwater. Background: Council approved this study at its December 7, 2004 meeting, This study will meet goal number seven of the Council's 2003 goal setting and planning Icltcat to address increasing citizens needs and expectations by developing a long term master plan for the Department. Six proposals were submitted and reviewed by the selection committee, which consisted of Councilmember Junker, Administrator Hansen, Chief Glaser, Deputy Chief Sallis and Assistant Chief Linhotf, Three of the six firms were selected for interview and follow up, Personal interviews were conducted on Thursday, March 3 with all committee members present. In addition, committee members had the opportunity to read and review previously completed reports by the firms being considered. Based on written proposals, personal interviews and review of work product, the committee has selected the services of Emergency Services Consulting inc, (ESCi) to conduct the study for the City of Stillwater. Mr. Phil Kouwe of ESCi will be the City's contact and project manager for our study, Mr. Kouwe has considerable background and knowledge in the fire and emergency services field and the committee is confident in his ability to provide us with a quality product. Funding for this project was approved by the City Council in the Fire Departmenfs budget in the amount of $25,000,00 for Professional Services. Recommendation: Council approval to enter into a contract for services with Emergency Services Consulting inc. to conduct the study at an all-inclusive cost of $19,987,00, " , . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director ~ January 13, 2005 Request from Manchester Homes to Consider Project Review for Site South of Boutwell Planning Area Background. The City Council recently approved the Boutwell South Area Plan. A policy in the plan states that annexation and development of vacant land in the area should not occur until a specific design for the Neal Avenue extension from Boutwell to County Road 12 is determined and other road improvements to Manning Avenue and Boutwell Road are made, Manchester Homes is interested in annexing and developing land in the study area at this time rather than waiting until road improvements are made. Planning Commission Review. The Planning Commission reviewed the informal request at their meeting of January 10, 2005, They heard the applicant's presentation, received the background information and development plan. After much discussion, they decided that development of this site was premature based on the recently approved South of Boutwell Area Plan Development Policy. The traffic situation has not changed in the past six (6) months since the adoption of the plan and further development in the area would further impact traffic (Boutwell is planned for improvement in 2005-2007 and Manning Avenue, TH 36-CR12, 2005). The Planning Commission felt that the policy regarding development of the area was adopted based on concerns expressed by residents in the area during an extensive planning process and a desire to catch up on road improvements before more development occurs. Commission's Position. The Planning Commission voted against (7-2) recommending review of development of the Manchester Homes land at this time. They indicated next year when Boutwell and Manning Avenue improvements are further along they would be willing to consider the request again. Attachments: Manchester Homes information, Planning Commission staff report and minutes, 1-10-05. " , City of Stillwater Planning Commission Minutes January 10, 2005 . Other Items: Manchester Homes. Classic Home Desion reauest for oroiect consideration in the - ___n___...__.._.. _ _.._ __ . _._ _ _ _ _._ _ __ ~___ ,",,_ _ _ South Boutwell Plannina Area Mr. Russell briefly reviewed the South Boutwell Area Plan and traffic study, He noted that one of the policies in the adopted plan for the area is the recommendation that annexation/development not occur until traffic improvements, including a Neal Avenue connection, have been made. The property in question is in the Phase IV annexation area which allows annexation beginning in 2015. Annexation may be allowed before 2015 if 100 percent of the property owners petition the City. Mr. Russell suggested that if the Planning Commission recommends that the annexation/development process proceed, the Commission should specify reasons for making that recommendation. Present for the discussion were Greg Johnson, president of Manchester Homes; Steve May of Classic Home Design; and property owner Lynn Morehead. Mr. Johnson stated theirs is a "unique" site that should be considered separately from the rest of the South Boutwell Area. He said their property/development has no bearing on the Neal Avenue issue and . their traffic studies have shown that their proposal for a 28-home development would have minimal impact on the volume of traffic eastbound on County Road 12. Access would be directly across from Rutherford Elementary School. He said they would not be averse to installing traffic devises, which would prohibit left turns (eastbound) onto County Road 12. Steve May also spoke of the uniqueness of the site and of the opportunity this development affords local builders. Lynn Morehead stated there is no rural feel to the area anymore, referring to the proximity of the nearby bank and offices in the Liberty development. She also referred to the traffic studies indicating their development would have a "negligible" effect. There was some discussion regarding the wetlands on the property, Mr. Russell pointed out there are special setbacks for both Manning and County Road 12; there also is a city trail that goes over a portion of the property. Mr. Dahlquist asked if the developers have any discussions with property owners to the east. Mr. Middleton and Mr. Peroceschi both spoke in favor of allowing the process to proceed. Mr. Middleton pointed out that the majority of concerns for the South Boutwell Area regarded those properties to the east of this property and noted this property doesn't involve either Neal or Boutwell. Mr. Middleton also noted some traffic improvements have . . . . already been made to address concerns - the Deer Path restrictions are in place and some traffic lights are due to be installed on Manning Avenue this summer. Mr, Teske and M'r. Junker both spoke in favor of adhering to the Commission's adopted recommendations/policies for the South Boutwell Area, especially in light of the "newness" of those policies and the fact that those recommendation/policies were adopted after receiving a great deal of public input. Several Commission members noted that any development, regardless of the number of homes, results in additional traffic. Mr. Teske pointed out that the Commission's final response was that it wanted traffic issues addressed and infrastructure in place before development proceeds, and he said the Commission ought to stick with its own recommendation. Mr. Junker agreed that the Commission needs to abide by the commitment it made to residents in the area. Most members were in agreement that this site is unique but were in consensus that development should not proceed at this time until further traffic improvements are made. Mr. Junker asked for a vote on the issue. Mr. Middleton, seconded by Mr. Peroceschi, moved to recommend that the development process move forward. Vote was 2-7 against - Middleton and Peroceschi in favor; Carlsen, Dahlquist, Gag, Junker, Teske, Turnquist and Wald against. Memo . To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director ~ January 6, 2005 Information from Manchester Homes Background. Over the past two years, the Planning Commission has worked on the new adopted South Boutwell Area Plan. The Plan was adopted after extensive public participation. Area traffic review was completed as a part of the expansion area traffic study and results considered in the Boutwell Plan. The traffic study indicated that there were problems with the capacity of existing roads (Boutwell/Neal, Deerpath/Brick, CR 15) and an extension south and final design for Neal Avenue needs to be decided. One of the policies in the South of Boutwell Area Plan calls for road improvements . bp.fore area development (see attached recommendation 3). The request you have before you is to proceed with annexation and concept review of this South of Boutwell Area Plan site at this time before traffic improvements are made. Since Plan adoption, the traffic diversion at Deerpath and CR 5 has been installed and plans are being prepared for Boutwell Avenue improvement. The County has entered into a process for preparing plans for CR 15 widening between TH 36 and CR 12. There are other property owners in the Boutwell South Planning Area that would like to proceed with annexation and development at this time, The Commission should take this request and other possible requests into consideration in reviewing this request. If the Commission wants to proceed with this annexation, it is suggested that a recommendation be made to the City Council explaining the Planning Commission's position as it relates to the recently approved South of Boutwell Area Plan. CPC Action on 1/10/05: 7-2 not proceed. . . ~/Z~rY7 ;{:J?1,~ tt)llo'-'-~~ F~M. f(lI;/l (UC74J IV. Recommendations for the Boutwell South Planning Area , A. Land Use Recommendation 1: Figure 2 identifies proposed land uses for the Boutwell South Area. Land use for the eastern portion of the planning area is designated urban low-density single family (3 DU's per net developable a cre/ . Most of the existing Rural Residential land use areas in the western half of the Area are maintained in rural residential use, with densities of one unit per 2.5 acres. Two areas, corner of County 15 and County 12, and County 15 and Boutwell A venue are designated Low Density Single Family. Recommendation 2: Development proposals for the area should be in the form of Planned Unit Developments to provide flexibility in project design and design review. . The areas identified for Low-density Single Family land use will extend existing land uses from the City Limits to Long Lake Creek that bisects the planning area from north to south. The creek corridor will provide a transition between new land uses and the existing larger-lot areas to the west. While the . proposed land use designation is a higher density than the existing Rural Residential land uses, it is a relatively low urban density and should be compatible with existing uses to the west of the creek. The new low-density single-family areas should also be compatible with existing urban developed areas to the east. Two areas identified for Low-density Single Family are located at the western corners of the planning area. These areas are adjacent to CR 15 at CR 12 and Boutwell Road. The two sites are adjacent Setters Glen and Liberty commercial. The designation of the land uses will allow for a range' of , housing types and help the City to meet its housing goals. . Low- density Single Family development may include either clustered attached and single lot detached single-family housing. The proposed densities allows for "clustering" of units on sites to protect natural resources. . 1 Net developable land equals total acreage minus roads, wetlands and steeply sloped area City of Stillwater~Bolltwell South Area Plan 9 FEB,28,20 5-11:"'5 CLASSIC ~ ~ CESIG~~ " j , . DESIGN Date:_ 6750 Stillwater Blvd. Stillwater, MN 5508-2 Phone: 651-430-0909 F;;lX: 651-430-81~7 ~ ~ ;)-/"- (J r To: (f)/,-a/lltf' C &1-:7- Fax number: bJ/ '170 ~ifo:; c~k') / . S'T~dcr m/fY From: Job Site Address: D<1 M1; f ~ cz:c; /J If rz.,T f- Notes : COcJ(J::; ,foo //{ tF4I'tY 10/ 0'''/ 77;/6' _(M4I'2C(~ /,s7J-/ c/~-;.- COC/dC/'C /7lc-?rrrV~ t;lA/ba~ , ' /!/CtW 4v.J'/Vd-J'-P.. wtr- (..(./,f)fV\T 70 .o/JCoJ f /A/~nn7~/ 4-7 mJ A'V-IT~ 5/2tJ'"P ~~ 117t1;vC#c-.r.r~ #O'XfiYJ WI t.-c .4-no--vt:::J 7l#J PZ-C'F,// ~..P'" .e;> tv ~~ /j- Cd' 0 , J?11k('jVo- ...lJ; u A- - I'Z t:r~ / J ~I.Q Thank you p~ 71:i4#1Aij;:Jn YC/CJI/"? //t'YLp. Number of pages. j:Jcel'J.ftY G-'l-?C me; JP YdV /1-9dvr ~7 ~ U~.s 1Ccr4---S 0 rz. CO<YLt. ~r.-vJ J . S J?(J-v lP //71 j' LOCATION:651 430 8197 RX TIME 02/28 '05 11:05 -FEB, 28, 2005-11: 48,~M-~- CLfi,SSlC t DES1Gi~ NO, U')!J ~, 2 , . 6-2- 05 6750 N. Stillwater Blvd. . Stillwater, Minnesota 55082 . BL #0005867 Regards to Ray & Lynn Damis To make our development more acceptable to the city council we would propose the following: . Wait and close homes till after traffic lights are installed at the intersection of County Road 12 and Manning Ave. . . Restrict traffic to right hand turn only towards Manning to eliminate the negative impact to the traffic problem on Neal and Boutwell. . We will restrict the number of homes closing to an average of seven (7) closed a year beginning:in 2005 and ending in the year 2010. This will also minimize traffic load on Stillwater roads in generaL Sincerely ~~ Steve May . (651) 430-0909 LOCATION:651 430 8197 www.classichomedesigninc.com RX TIME 02/28 '05 11:05 Fax (651) 430.8197 , ~j1JVCJFES(l~CJ(J{O~ru and CLJt5SIC J{O~CE CJYESIQ1f . We are local builders asking the City of Stillwater to grant our request for annexation. We are looking to develop and build approx. 28 single family homes on the property located on the north east corner of County Road 12 and County Road 15 in the Boutwell South Area.. We are aware the Planning Commission and Council recently made decisions on the Boutwell South Area plan, These decisions were made after years of intense discussion. The conclusion was to postpone any development in this area until traffic plans can be laid out to handle the proposed increased traffic concerns for this area, In the study there were many questions regarding the Neal A venue extension. First, Extending Neal Avenue South of Boutwell to County road 12 brought many residents out to oppose such an idea. The neighborhood felt the increased traffic would burden what they felt an already over crowded system. Boutwell Avenue. was the second problem area in this study. Its site lines are not adequate; the road widths do not appear to be sufficient to handle the amount of traffic, the speed of the traffic and the need for some type of pedestrian trail. For these reasons, the Commission and the Council voted to postpone any development in the Boutwell South Area at this time. We feel our property is unique to the Boutwell South Area. This property is on an island in Boutwell South. A commercial complex is directly to the south, 2 Yz acre home sites sit directly to the east. A church and cemetery are to the north. Our frontage would be on two of the City's major arterial roads, County Road 15 and County Road 12. Our one access to the site would come off County Road 12, directly across from the LibertylRutherford entrance. In the study completed by the City, it was apparent that ideal traffic flow would push traffic to these major arterial roads; this site accomplishes that goal simply by its location. . We will not increase traffic onto Boutwell Avenue. nor do we affect the Neal Avenue. Extension. We have included a traffic study, which was completed specifically for this project. Using traffic principals, it was determined that this property would have a negligible effect on traffic levels on Northland, Maryknoll, Deer Path and Brick Street, all areas that will see significant impacts with development to the east and north. As local builders, we are asking you to consider a request for annexation and subdivision approval. We do not see this action setting a precedent for future development in the Boutwell Area. This property is an Island in the Boutwell South Area, a unique property. The major traffic concerns addressed in the Boutwell South Area Plan are not affected by this property as they are farther east, utilities are available and the proposed plan compliments the existing development to the south. We would propose the following improvements in the development; boulevard trees, native plantings in all cul-de-sacs, special plantings in the entrance median and boulevard, a park with a tot's lot and playground equipment. In addition, we would like . ,J . to construct a path and boardwalk with educational narratives describing the preservation of wetlands and their importance in our communities. Our vision is to carry the Liberty theme north into this project. We would use a local architect to draft all of the homes in this subdivision. We feel this would give us some uniformity in the project, while allowing each homeowner to express their individuality. Front porches, shed dormers, unjque craftsman detailing. Superior materials and craftsmanship insjde and out. All of these ideas would be incorporated into the construction of each home, We feel that as the developer and builder we are able to pay close attention to all of the details from start to finish. We would control all aspects of the project. If something is not being completed as planed, we are able to identify the problem and correct any deficiencies immediately; we would be involved in this project until the last house is built. As local business men we have a vested interest in creating, implementing and developing a project we can all be proud of. We thank you in advance for your time and look forward to discussing this issue with you on Monday evening. . Respectfully, - '\ (/~~;:>,~ L~ Greg Johnson \ President . 2 ... .; j ~; --' ~;J j,,,">'~_Jh SE~i . October 4, 2004 RE: Stillwater Development. LLC Stillwater Bays Traffic Study SEH No, A-STIDV050LOO 14,00 Mr. Greg Johnson Chief Manager Stillwater Development, LLC 12415 55th Street North Lake Elmo, MN 55042 Dear Mr. Johnson: This letter contains the documentation and findings for our traffic study of the proposed Stillwater Bays development in the City of Stillwater. The proposed 33-unit, residential development is on a 14-acre site located in the northeast quadrant of the CSAH 12 (75th Street)/CSAH 15 (Manning A venue) intersection, The traffic study includes a determination of the amount of traffic expected to be generated by the proposed development, the distribution of the site-generated traffic to the nearby roadways, and a review of the proposed access to the development. . Trip Generation and Distribution The development site plan for Stillwater Bays indicates that 33 single-family detached homes are proposed for the site, Estimated weekday average daily traffic (ADT) and AM and PM peak hour volumes generated by the proposed development are shown in the following table, Trip Generation for Stillwater Bays Development I Weekday Average Daily Traffic I AM Peak Hour Traffic Volume I PM Peak Hour Traffic Volume 316 vehicles/day 25 vehic les/hour (6 entering/19 exiting) 34 vehicles/hour (22 entering/12 exiting) Trip generation rates were derived from Trio Generation, 7th Edition, Institute of TranspOltation Engineers, 2003, The amount of traffic expected to be generated by the proposed development is relatively small and will not have any noticeable impact on traffic operations at nearby intersections. Therefore, no formal traffic operations analysis was performed for nearby intersections, The proposed development will be served by a single access point on CSAH 12 (75th Street), opposite Rutherford Road, In discussions with the City staff, it was indicated that there is a concern about how traffic from the proposed development will be distributed to intersections along CSAH 12, especially the intersections at Brick Street, Deer Path, Maryknoll Drive, and Northland A venue, Using information from the draft Boutwell Area TransDOl'tation Study, dated November 12, 2003, the directional distribution of site-generated traffic from the proposed development was estimated for six key intersections along CSAH 12, and the assumed directional distribution for site-generated traffic is shown in Figure 1 (see . attachment), Note that, for the study, no traffic from the proposed development was assumed to use to Rutherford Road, Though some traffic from the proposed development will probably use Rutherford SnOr[ E:l!.][! He:;,(h-:-ct<::i'):J Inc, 2~'?S ;/_'.i. '1<':: ( ,.. .-\'- 'F _' ' -,~ . 1\1r. Greg Johnson October 4, 2004 Page 2 Road, this assumption was made to provide a more conservative estimate (higher estimate) of the site- generated traffic that would use CSAH 12, as well as other roadways, The assumed directional distribution percentages were applied to the estimated site-generated traffic volumes for the proposed development. The resulting site-generated ADT data is shown in Figure 2 (see attachment)o Note that, on Figure 2, we have also shO\vn 2003 ADT for the roadway segments in the study area: the 2003 ADT data is from the draft Boutwell Area Transportation Studv, The AM and Pivl peak hour site-generated traffic distribution for the study area is shown in Figure 3 (see attachment). As indicated in Figure 2, the site-generated ADT added to each roadway segment is expected to be very small compared to the existing ADT for the segment, in the range of 005% to 203%, Similarly, Figure 3 indicates the site-generated traffic for the AM and PM peak hours will add very little to existing traffic at the intersections in the study area; in general, only a few vehicles are expected to be added to any particular movement at an intersection, . Access Review Only one access point is proposed from the development onto the existing roadway system. This access point will be located on CSAH 12, approximately 980 feet east ofCSAH 15 (Manning Avenue), and will be aligned with Rutherford Road to the south, CSAH 12 near this access point has a posted 55 mph speed limit. There is a separate right turn lane and left turn lane on CSAH 12 for the Rutherford Road intersection, and other nearby intersections along CSAH 12 have turn lanes/bypass lanes on CSAH 12 at the intersections, Sight distance at the proposed access point onto CSAH 12 was checked in the field, Sight distance at the access point was found to be adequate to both the east and west along CSAH 12, Vehicles entering CSAH 12 from the access point should be able to see approaching vehicles on CSAH 12 for at least 13 seconds or more for both directions, Ten seconds of sight distance is considered adequate, Though turning volumes on CSAH 12 at the access point are expected to be small, CSAH 12 is a high speed roadway, and there is a safety concern for having traffic making turning movements, especially the left turn movement, from the through lanes on CSAH 120 To address this concern, it is recommended a separate right turn lane and left turn lane be provided on CSAH 12 for the access point, It appears there is adequate width on CSAH 12 to provide these turn lanes by simply re-striping the pavement markings on the road, Providing these turn lanes will also be consistent with the current practice at other nearby intersections along CSAH 12, The City has indicated they may want to connect the roadway system for the proposed development to the roadway system for future developments east and north of the Stillwater Bays development. The proposed site plan provides sufficient open area to allow for these potential future roadway connections, Findings and Recommendations Based on the foregoing information, the following findings and recommendations are offered: L The proposed development is expected to generate a small amount of traffic (ADT of 316, AM peak hour volume of 25, and PM peak hour volume of 34) and will not significantly impact traffic . operations along nearby roadways or at nearby intersectionso Mr. C.ireg Johnson October 4, 2004 Page 3 2, The proposed development is expected to add less than 30 vehicles per day to rOJdways such as Northland A venue, l'vlJryknoll Drive, Deer Path, and Brick Street. 3. The one access point proposed for the development should operate adequately as long as a separate right turn lane and left turn bne are provided on CSAH 12 at the access point. Ifyoll have any questions concerning this study, please call me at 651.765,2985, Sincerely, SHORT ELLIOTT HENDRICKSON L'\JC. ~~ George Calebaugh, PE, JYfOE Senior Transportation Engineer tlo Attachments c: Tom Sohrweide, SEH w :\p(\~uJ \-'\050 I OO\repom&\pc'..:\\r\J' )lll1~ll1hr JT){ I 0040-1 J"I.: . . . . CSAH 12 75th Street Jt.. SEH /' " <. " 10% L[) ::r: <{ (/) u ;" ~ o \/ C'J 1\ ~ o \/ N Q) ::J C Q) > <{ Q"! C C C o :;E 0l1wat~ ~ayS S~ /' , " ;- FILE NO, A-STIDV0501,OO DATE: 10/04/04 50% -0 o o a:: -0 ... o 4- ... (1) ~ ...., ::J a:: 1\ ~ o o \/ .- 50% < 3' 1\ ~ o v . XX% - Percentage of Total Site-.Generated Traffic 48% 46% 0( ): /' , ..::. .; 1\ ~ C'J \/ Q) ::J C Q) > <{ -0 C 0 ~ +J ... 0 z ^ ~ C'J \/ Q) > 'C o o c .:;{. >- ... o :2 38% < ~ ^ ~ CD \/ ~ +J o 0.. ... Q) Q) o +J Q) Q) ... +J Ul .:;{. u ... CD . (not to scole) 35% <. ~ " ^ ~ n '/ Directional Distribution is Based on Information Form the Draft "Boutwell Area Transportation Study", Dated 11/12/2003 Directional Distribution of Site-Generated Traffic Stillwater Bays Traffic Study STILLWATER, MINNESOTA Figure No.1 L{) XXXX- 2003 ADT From Draft" Boutwell Area Transportation Study" N Dated 11/12/2003 (XXX) - Site-Generated ADT Added to Roadway Segmen t from Q - ~Stillwater Bays Development Stillwater Bays Site I <l:: tf) U ,......" n <D '--" o o "- o ,......" ~ (not to scale) n '--" o CSAH 12 5,800 (32) 6,800 (158) 6,800 (158) 6,800 (151 ) 6,800 (144) 6,800 (118) 6,800 (108) 75th street ,......" ,......" ,......" ,......" ,--... n "- r--- <D 0 <D '--" '--" N ~ '--" '--" '---" 0 0 0 "<t " 0 0 0 <lJ 0 " 0 01 L{) :J '<;j- ~ <lJ -0 - :J 0 0 C <lJ n 0 <lJ ~ C > > -+-' <lJ 0:: <l:: "- .c <lJ > 0 +-' Q) <l:: \J 0 "- "- -0 CL +-' 0 C 0 tf) CJl '+- 0 C "- C L Q) .c ~ Q) ~ c .c ..... >, Q) u C ...J "- L 0 "- 0 :J 0 0 QJ :2 a:: z :2 ~ SEH . FILE NO. A-STIDV0501.00 DATE: 10/04/04 Existing (2003) and Site-Generated Average Daily Traffic (ADT) Volumes Stillwater Bays Traffic Study STILLWATER, MINNESOTA . Figure No.2 . . .. xx - AM Peak Hour Site-Generated Volume (XX)- PM Peak Hour Site-Generated Volume L() 0tillwate0 ~BayS ~ ,- :r: 4: UJ () L 4 (2) ----- ----- ----- t!)(() '<t '-"' '-"' '-"' <E- 1 (1) m;2 CSAH 12 ~ t 4 (3) .J 4 L 3 (11) <E-3 (10) <E- 3 (9) <E- 2 (8) <E- 2 (7) 75th Street 1 (2)-7 r 3 (11)-1 10 (5) -7 ~ 9 (5) -7 ~ 8(4)-7 ~ 7(4)-7 ~ ----- o (1) t ----- 1 (0) t ----- 1 (1) ~ ----- 1 (0) t L() ,- .- .- '-"' '-"' '-"' '-"' '-"' Q) 0 0 0 Q) "D :J :J CJ C Q) C 0 Q) > > +-' Q) n:: 4: 'i: .c Q) > 0 +-' Q) 4: "D "D CJ c.- c.- o.. ..., cr> 0 c 0 IJJ '+- 0 C L C c.- Q) .c ..:0<. (lJ ..:0<. C .c ..., >, Q) u c ...., L L 0 L 0 :J 0 0 CD 2 n:: z 2 ~ SEH FILE NO, A-STIDV0501.00 DATE: 10/04/04 AM and PM Peak Hour Site-Generated Traffic Volume Distribution Stillwater Bays Traffic Study STILLWATER, MINNESOTA . N (not to scale) Figure No.3 RUTHERFORD POINT SKETCH PLAN ti �l TRAIL DESTINATION/PARK �4r COOPERATIVE BCWD C,? /f t� 'EDUCATIONAL PLAQUE I E YItOPOSEI7 f�EGiONAL IItAiI. `• ` ' L� (1 5+ �, — a ---- .T .� •T T ` .. -t 'ai V •� .1 51� -J. - .: r..: - - -ili •� - - rr - tt '.tti -_ $'0' � l:,: 'rj 1•', �Fl� --_J - '/. MK IL WIS 26, ` r > Z 4 .>� 3 2 j L, --- t16 1. - i} __ 1 20 PRC]IOSCI? ti 1'� , - •, -.-- -- - - � fCL"C:iUN.A1. "XltAil: {' y` rr' 1 r-' �•` ^Z" 1' ... — . i • r • _ -- 1 — _. _ . .... is ^! -'� - '.' -.:.. `T: ON ^� .. '�`�._�.1/�ii�7rii =�t• � �•�' 1 • : ' - - • - ..�SPON�� rlv�. _ ' � j H STR ET . NQRTH z..'CO RD 12 Folz, Freeman, Erickson, Inc_ LAND PIANNLNG • SURVEYLNG • ENGINEERING I 5620 MF-MORM AVENUE NORTH [0-01-0 E SMWATER, MQINESOTA 550C s Phonc (651) 439-8833 Fax (651) 430-9331 PROJECT DEVELOPERS DESIGN N 4—E 5 a 13 70 ,00 0MQN LL scut: , w - So n MANCH ESTER HOMES - RUTH ERFORD POINT - STI LLWATER, M1CI - 01/03,05 SHEET I OF I SHEETS ~ I . MEMORANDUM March 11, 2005 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Peddler & Solicitor Ordinance DISCUSSION: Attached is the proposed amended Peddler & Solicitor Ordinance. The purpose of the revisions is to achieve a better process for the issuance of registration/license of peddlers/solicitors and acquire more information of peddlers/solicitors in the City. . As part of the proposed amended ordinance the form for registration would be expanded to include the following: (1) Name, Address, Telephone Number of Employer/Applicant and any and all business related telephone numbers of the Employer/Applicant (credentials required) (2) Full Name (including full middle name) of individuals soliciting within the City including: Address, Telephone number (cellular, if applicable) Date of Birth, Make, Model, color, license number and state license issued of any vehicle used, if any. (3) A copy of a picture ID (State Issued Driver's License or ID Card) must be attached to the application for each applicant and individual soliciting within the City of Stillwater (4) Location within the City for solicitation (business, residential or City Park). Park Board permission required for any City Parks. (5) General description of items being sold. If the application is complete, a registration/license card, initialed by the City Clerk, will be issued for each individual associated with the application. Each individual is required to show this registration/license card and a picture ID to any resident, law enforcement officer or City of Stillwater employee upon request. . Additions to the ordinance includes: ~ , · Definitions · Exceptions to Definitions . · Registration Exemptions · Ineligibility for solicitation within the City · Suspension and Revocation - Notice of Suspension and request for a public hearing · Appeals to Suspension & Revocation · Transferability of registration · Time limits of 8:00 a.m. - 8:00 p.m, for conducting business · Violations & Penalties It should be noted that there is House File 800 in the legislature that would pre-empt local control on door-to-door merchants. At this time, there is no companion file in the Senate. RECOMMENDATION: I would recommend that Council approve the 1 sl reading of this ordinance that better defines the peddler/solicitor practices, registration/license requirements, and improves the identification requirements of the peddlers/solicitors to the City's residents, law enforcement and City staff. ACTION REQUIRED: . If Council concurs with the recommendation they should pass a motion approving the first reading of Ordinance No. 954, An Ordinance Amending Chapter 41, Licenses, Permits And Prohibitions*, Section 41-4 Entitled Peddlers And Solicitors of the City Code of the City of Stillwater and order the second reading for April 5, 2005. . , ~ . ORDINANCE NO. 954 AN ORDINANCE AMENDING CHAPTER 41, LICENSES, PERMITS AND PROHIBITIONS*, SECTION 41-4 ENTITLED PEDDLERS AND SOLICITORS OF THE CITY CODE OF THE CITY OF STILLWATER THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: The current section of the City Code, Chapter 41, Section 41-4, entitled Peddlers and Solicitors, is hereby deleted in its entirety and replaced with the following that reads: Sec. 41-4. Peddlers and solicitors. Subd. 1. Definitions and Interpretation, Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions. The singular shall include the plural and the plural shall include the singular. The masculine shall include the feminine and the neuter, and vice-versa the term "shall" means mandatory and the term "may" is permissive. The following terms shall have the definitions given to them: Person. The term "person" shall mean any natural individual, group, organization, corporation, partnership, or association. As applied to groups, organizations, corporations, partnerships, and associations, the term shall include each member, officer, partner, associate, agent, or employee. . Peddler, The term "peddler" shall mean a person who goes from house-to-house, door to door, business-to-business, street-to-street, or any other type of place-to-place, for the purpose of offering for sale, displaying or exposing for sale, selling or attempting to sell, and delivering immediately upon sale, the goods, wares, products, merchandise, or other personnel property, that the person is carrying or otherwise transporting, The term peddler shall mean the same as the term hawker. The term shall also apply to any person offering for sale any service that the person can immediately provide. Solicitor. The term "solicitor" shall mean a person who goes from house-to-house, door-to-door, business-to-business, street-to-street, or any other type of place-to-place, for the purpose of obtaining or attempting to obtain orders for goods, wares, products, merchandise, other personal property, or services, of which he or she may be carrying or transporting samples, or that may be described in a catalog or by other means, and for which delivery or performance shall occur at a later time. The absence of samples or catalogs shall not remove a person from the scope of this provision if the actual purpose of the person's activity is to obtain or attempt to obtain orders as discussed above. The term solicitor shall mean the same as the term canvasser. Transient Merchant. The term "transient merchant" shall mean a person who temporarily sets up business out of a vehicle, trailer, boxcar, tent, other portable shelter, or empty store front for the purpose of exposing or displaying for sale, selling or attempting to sell, and delivering, goods, wares, products, merchandise, or other personal property, and who does . Page 1 of 5 \ " not remain or intend to remain in anyone location for more than ten (10) consecutive days. . Regular Business Day. Any day during which the City Hall is normally open for the purpose of conducting public business. Holidays defined by State law shall not be counted as regular business days. Subd.2. Exceptions to Definitions. For the purpose of the requirements of this Section, the terms "peddler," "solicitor," and "transient merchant" shall not apply to any person selling or attempting to sell at wholesale any goods, wares, products, merchandise, or other personal property, to a retailer of the item(s) being sold by the wholesaler. The terms also shall not apply to any person who makes initial contacts with other people for the purpose of establishing or trying to establish a regular customer delivery route for the delivery of perishable food and dairy products such as baked goods and milk, nor shall they apply to any person making deliveries of perishable food and dairy products to the customers on his or her established regular delivery route. In addition, persons conducting the type of sales commonly known as garage sales, rummage sales, or estate sales, as well as those persons participating in an organized multi-person bazaar or flea market, shall be exempt from the definitions of peddlers, solicitors, and transient merchants, as shall be anyone conducting an auction as a properly licensed auctioneer, or any officer of the court conducting a court ordered sale. Exemption from the definitions Subd. 3. Registration/License. No solicitor, peddler, hauler or transient vendor of merchandise, without having been requested or invited to do so by the owner or occupant, shall enter a private residence of the city for the purpose of soliciting orders for the sale of goods, wares and merchandise, or for the purpose of disposing of or peddling or hauling such goods, wares and . merchandise, without first registering/licensing with the city. The city police department is authorized to use the CJDN terminal to run background checks on solicitors and peddlers that register with the city, Subd.4. Form; contents. The registration must be completed on a form approved by the city clerk and must include the following information: (1) Name, Address, Telephone Number of Employer/Applicant and any and all business related telephone numbers of the Employer/Applicant (credentials required) (2) Full Name (including full middle name) of individuals soliciting within the City including: Address, Telephone number (cellular, if applicable) Date of Birth, Make, Model, color, license number and state license issued of any vehicle used, if any. (3) A copy of a picture ID (State Issued Driver's License or ID Card) must be attached to the application for each applicant and individual soliciting within the City of Stillwater (4) Location within the City for solicitation (business, residential or City Park). Park Board permission required for any City Parks. (5) General description of items being sold. Subd. 5. Procedure. An application shall be determined to be complete only if all required information is provided. If complete, a registration/license card, initialed by the City Clerk, will be issued for each individual associated with the application. Each individual is required to show this . Page 2 of 5 registration/license card and a picture 10 to any resident, law enforcement officer or City of "tillwater employee upon request. Subd. 6. Registration/License Exemptions. No registration/license shall be required of any person going from house-to-house, door-to-door, business-to-business, street-to-street, or other type of place-to-place when such activity is for the purpose of exercising that person's State or Federal Constitutional rights (i.e., freedom of speech, press, religion etc,) except that this exemption may be lost if the person's exercise of Constitutional rights is merely incidental to a commercial activity. Professional fundraisers working on behalf of an otherwise exempt person or group shall not be exempt from the licensing requirements of this Section. Subd.7. Ineligibility for Solicitation within the City. The following shall be grounds for not allowing registration under this Section: (1) The failure of the applicant to truthfully provide any of the information requested by the City as a part of the application or the failure to sign the application, . (2) The conviction of the applicant within the past five years from the date of registrationllicense, for any violation of any Federal or State statute or regulation, or of any local Code provision or ordinance, which adversely reflects on the person's ability to conduct the business for which the registration is being sought in an honest and legal manner or that will not adversely affect the health, safety, and welfare of the residents of the City. Such violations shall include but not be limited to: burglary, theft, larceny, swindling, fraud, unlawful business practices, and any form of actual or threatened physical harm against another person. (3) The revocation within the past five years of any registration/license issued to the applicant for the purpose of conducting business as a peddler, solicitor, or transient merchant. (4) The applicant is determined to have a bad business reputation. Evidence of a bad business reputation shall include, but not be limited to, the existence of more than two (2) complaint(s) against the applicant with the Better Business Bureau, the Attorney General's Office, or other similar business or consumer rights office or agency, or the Stillwater Police Department within the preceding twelve (12) months, or five (5) such complaints filed against the applicant within the preceding five (5) years. Subd.8. Suspension and Revocation. Any registration issued under this section may be suspended or revoked at the discretion of the City Council for violation of any of the following: (1) Fraud, misrepresentation, or incorrect statements on the application form. (2) Fraud, misrepresentation, or false statements made during the course of the registered/licensed activity. . (3) Conviction of any offense for which granting of a registrationllicense could have been denied under Subdivision 7 of this Section, Page 3 of 5 (4) Violation of any provision of this Section. . The suspension or revocation of any registration/license issued for the purpose of authorizing multiple persons to conduct business as peddlers or transient merchants on behalf of the applicant, shall serve as a suspension or revocation of each such authorized person's authority to conduct business as a peddler or transient merchant on behalf of the application whose registration is suspended or revoked. Subd. 9. Notice. Prior to revoking or suspending any registration/license issued under this Section, the city shall provide the applicant with written notice of the alleged violation(s) and inform the licensee of his or her right to a hearing on the alleged violation. Notice shall be delivered in person or by mail to the permanent residential address listed on the license application, or if no residential address is listed, to the business address provided on the license application. Subd. 10. Public Hearing. Upon receiving the notice provided in Subdivision 1, the licensee shall have the right to request a public hearing. If the City Clerk receives no request for a hearing within ten (10) regular business days following the service of the notice, the city may proceed with the suspension or revocation. For the purpose of mailed notices, service shall be considered complete as of the date the notice is placed in the mail. If a public hearing is requested within the stated time frame, a hearing shall be scheduled within thirty (30) days from the date of the request. Within three (3) regular business days of the hearing, the city council shall notify the licensee of its decision. Subd. 11. Emergency. If in the discretion of the city council. imminent harm to the health or safety Of. the public may occur because of the actions of a peddler or transient merchant registered/licensed under this Section, the council may immediately suspend the person's registration/license and provide notice of the right to hold a subsequent public hearing as prescribed in Subdivision 10 of this section. Subd. 12. Appeals. Any person whose registration/license is suspended or revoked under this section shall have the right to appeal that decision in court. Subd. 13. Transferability. No registration/license issued under this Section shall be transferred to any person(s) other than the person(s) to whom the registration/license was issued. Subd. 14. Duration of Registration/License. The registration/license described in this section shall be valid for 60 days from the date of issue. Subd. 15. Prohibited Activities. No peddler, solicitor, or transient merchant shall conduct business in any of the following manners: (1) Calling attention to his or her business or items to be sold by means of blowing any horn or whistle, ringing any bell, crying out, or by any other noise, so as to be unreasonably audible within an enclosed structure. (2) Obstructing the free flow of either vehicular or pedestrian traffic on any street, alley, sidewal. Page 4 of 5 . or other public right-of-way. (3) Conducting business in such a way as to create a threat to the health, safety, and welfare of any individual or the general public. (4) Conducting business before eight o'clock in the morning (8:00 a.m.), or after eight o'clock at night (8:00 p.m.). (5) Failing to provide proof of registration, and photo identification, when requested by resident, law enforcement agency, city staff or others; or using the registration of another person. (6) Making any false or misleading statements about the product or service being sold, including untrue statements of endorsement. No peddler, solicitor, or transient merchant shall claim to have the endorsement of the City of Stillwater solely based on the City having issued a registration cardllicense to that person. (7) Remaining on the property of another when requested to leave, or to otherwise conduct business in a manner a reasonable person would find obscene, threatening, intimidating, or abusive. (8) No peddler is permitted to operate at any location within the public parks of the city except by permit given by the Parks Board, Subd. 16. Right to deny. The city council reserves the right to deny permission to any peddler if .he number of peddlers in any park or location will cause congestion, impede, or inconvenience the public. Subd, 17. Violations and Penalties. Any person who violates any provision of this Section shall be guilty of a misdemeanor and upon conviction of any violation shall be subject to a fine not to exceed seven hundred dollars ($700) or a jail sentence not to exceed ninety (90) days, or both, plus the cost of prosecution. Each day a violation exists shall constitute a separate violation for the purposes of this section. Adopted by the City Council of the City of Stillwater this day of 2005. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . Page 5 of 5 .. I · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director (t-- March 8, 2005 Review and Approval of Downtown Design Manual Background. The first Stillwater Downtown Design Manual was adopted in January 1989 as an implementation item for the recently Adopted Downtown Plan (1988). This current updated version of the design manual uses the design review experience of the Heritage Preservation Commission over the last 14 years and and makes more specific guidelines for the Downtown, As with the original manual, the new manual will be used as the basis for review of new development projects in the downtown planning area. . The Design Manual is recommended by the Planning Commission and the Heritage Preservation Commission for Council approval. Recommendation: Adoption (resolution) Attachments: Downtown Design Manual . .. , Resolution No, 2005- . Whereas; the City of Stillwater did prepare and adopt a Downtown Plan dated December 1988; and Whereas; the Downtown Plan was adopted after input and recommendation from the Downtown Steering Committee and Planning Commission December 2, 1987, March 30, 1998, June 29, 1988, September 21, 1988 and October 10, 1988; and Whereas; the Downtown Plan does identify the Downtown as a significant and historic and cultural resource in the community; and Whereas; much of the Downtown is in a National Register Historic District; and Whereas; several buildings in the Downtown are "contributing" historic buildings or on the National Register of Historic Places; and Whereas; the Downtown Plan calls for establishing design guidelines for new development to ensure compatibility with the significant Historic Downtown Character; and Whereas; Design Guidelines have been prepared to provide specific design criteria for review of new development; and . Whereas; the City's Heritage Preservation Commission and Planning Commission (1-10-05) did approve, adopt and recommend the Revised Downtown Design Manual dated January 2005 to guide design review in the Downtown; and Whereas; the Design Manual is consistent with the goals and objectives of the City's Comprehensive Plan and Zoning Regulations. Now, Therefore, be it resolved that the City Council of the City of Stillwater does approve the Downtown Design Manual as a policy guide to provide direction for design review of new development in the Downtown Planning Area. Adopted this 15th day of March, 2005. Mayor Attest: City Clerk . '" · Memo To: From: Date: Subject: Planning Commission Steve Russell, Community Development Director ~ January 6, 2005 Revised Downtown Design Guidelines Background. As a part of the Downtown Plan preparation and adoption (1989), Downtown Design Guidelines were prepared and have been implemented over the years as a part of the Downtown design review process. The City's Heritage Preservation Commission is primarily responsible for design review but it is useful for the Planning Commission to be aware of the purpose, content and scope of Downtown design review. With this understanding, it is possible to better coordinate and understand planning variance and special use permit review as well as Heritage Preservation Commission design review of the same project. . Roger Tomten, Heritage Preservation Commission member and Environmental Design consultant, prepared the original guidelines as well as the existing revised guidelines with input from the HPC. The guidelines benefit from the last 10 years of design review experience in our Downtown, The guidelines are presented for information, discussion and adoption as a part of the Downtown Plan. Recommendation: Approval (recommendation to the City Council). Attachment: Revised Downtown Design Guidelines. . DESIGN MANUAL Commercial Historic District Stillwater, Minnesota DESIGN MANUAL FOR COMMERCIAL HISTORIC DISTRICT STILLWATER MINNESOTA PREPARED BY STILLWATER HERITAGE PRESERVATION COMMISSION ROGER TOMTEN, TOMTEN ENVIRONMENTAL DESIGN AND STILLWATER COMMUNITY DEVELOPMENT DEPARTMENT JANUARY 2006 FIRST EDITION: JANUARY 1989 Cover Photograph by John Runk courtesy of the Stillwater Public Library Table of Contents A Brief History of Stillwater for over 100 years 2 Design Review Process Introduction 3 What is a Design Manual? How Does the Design Review Process Work? What Information is Expected with an Application? 4 Overview of a Design Manual Design Principles for New Construction 5 Design Principals for Restoration and Rehabilitation Pedestrian Oriented Design 6 Trademark Building Design 7 Design Criteria/Design Guidelines 8 Setback 9 Proportion 10 Height 11 Parking 12 Rear Entrances 13 Roofs 14 Utility Areas & Mechanical Equipment 15 Detailing 16 Façade Openings 17 • Transom Windows 18 • Display Windows 18 • Entries 19 • Kick Plates 19 Materials 20 Color 21 Lighting 22 Awnings 23 Signs and Graphics • Quantities, Locations & Size 24 Architectural Signs 25 Storefront Signs 26 Window Signs 27 Projecting Signs 28 Painted Wall Signs & Murals 29 • Coordination of Signs 30 • Materials 31 • Shapes of Signs 32 • Color 32 • Lettering 32 • Lighting 33 • Installation 33 Landscaping 34 Design Review Ordinance 35 Glossary 39 A Brief History of Stillwater for Over 100 Years The City of Stillwater has been through many changes in it's over one hundred year history. The Lumber Boom Era, which began when the first sawmill was built in 1844, made the biggest impact. In 1848, a territorial convention was held in Stillwater to petition Congress for a new territory. This is the reason why Stillwater is known as the "Birthplace of Minnesota." The location of the St. Croix River and the millions of acres of virgin forests upstream helped propel the community into the Lumber Boom Era. In 1871, the railroad arrived in Stillwater and changed the whole system of lumbering, transportation and manufacturing. Through the early 1900’s, the area's population grew to nearly 12,000 and prosperity skyrocketed. Lumber barons, bankers and business owners built great 19th Century, Victorian homes and the commercial district sprouted two- and three-story brick structures in the Italianate, Gothic and Greek revival style. As the vast forests to the north diminished and the lumber industry faded, manufacturing, flour milling, banking and the acquisition of the Territorial Prison kept Stillwater afloat. On July 1,1931, the Stillwater-Houlton Interstate Bridge opened for traffic, providing an important transportation link for pedestrians and goods to western Wisconsin, while becoming a visual part of the character of Stillwater. The manufacturing era of Stillwater ended with the Depression of the 1930’s that claimed most of the mills and manufacturing plants downtown. The lull continued into the 1940’s as the population fell to its lowest point but began to rebound in the 1950’s feeling the effects of the suburban growth of the Twin Cities. The 1960’s and 1970’s were a time of urban renewal for Stillwater and many impressive buildings that had fallen victim to ill repair were demolished in Downtown. The late 1970’s brought the Historic Preservation Movement sparked by the demolition of landmarks like the Stillwater Depot and an understanding of the history, beauty and architectural value that Stillwater possesses. It is important to rekindle this understanding and develop policies to permanently preserve the character of the city's origins as it progresses into the next century. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 2 Introduction What is a Design Manual? The Design Manual is an accumulation of recommendations created to direct and lead Stillwater in its endeavor to conserve and enhance its appearance, preserve its historical and/or architectural assets, protect and encourage areas of existing or potential scenic value, and assist its property owners. They encourage the community to effectively work together as new construction, renovation, and restoration is proposed. The design criteria and associated guidelines form the core of the design manual. Each guideline or criteria will contain a background paragraph that describes the history of that criterion. Hopefully this will help to explain why this criterion is important in preserving the character of Stillwater. The guidelines are not formulas or specific solutions, but are meant to be flexible recommendations to develop compatibility within the building, its neighbors, and the area. The guidelines are intentionally flexible, thus avoiding the danger of sameness. They are meant to encourage rather than insist, and discourage rather than prohibit. They guide, but they cannot design. Hopefully, the inherent flexibility of the process will allow for creative, imaginative design while preserving the historic attributes and maintaining the pedestrian character of downtown Stillwater. How does the Design Review Process work? New development or remodeling projects in the Downtown Planning Area, as shown in Figure 1, require a design review permit. The seven-member Heritage Preservation Commission shall review the project site, architecture and landscape plans with this design manual to ensure consistency. The Heritage Preservation Commission shall then recommend approval, denial or approval with certain conditions to the Planning Commission and City Council. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 3 D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 4 What information is expected with an application? The following information will be required for the Heritage Preservation Commission to fully understand the project and its impact on the downtown. Format for information should be 24"x36" +/- with a set of reductions at 8 1/2" x 11" or 11" x 17". Information needed for sign review: • Elevation drawing of the sign on the elevation of the building. Drawing to be at 1/8" or ¼” scale. Show dimensions of the sign and the lettering in the style (font) to be used. • Provide dimensions of the building and lot width measured along the frontage that the sign is proposed to be placed. • Call out the materials and colors used for the sign background and lettering. Provide actual color samples. • If the sign is to be lit, show in detail how it will be lit and the wattage of the lamp proposed. Information needed for Project Review: • Site Plan at 1"=20 feet scale, showing dimensions, adjacent properties and structures. Landscaping, lighting, grading and drainage plan to the same scale. • Architectural elevations of all sides of the project and preliminary floor plans at 1/8" or ¼” scale. Elevations should include adjacent buildings on each side of the proposed project. • Contextual sketches, if necessary to convey the idea. • Material samples, showing actual materials to be used, their color, and details showing how they will be used. • Descriptions of the methods of cleaning, maintaining, restoring or imporving existing building materials. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 5 Overview of Design Manual Design Principles for New Construction: New infill buildings should fit into the fabric of existing buildings and the overall streetscape and not present a jarring contrast with what is already there. Therefore, design guidelines for existing storefronts also hold true for new construction. The basic principle for new construction in historic Downtown Stillwater is to maintain the scale and character of present buildings. Generally new structures should provide height, massing, setback, materials and rhythm compatibility to surrounding structures. The reproduction of historic design and details is expensive, artificial and is recommended only in some special cases of infill or small-scale construction. Design Principles for Restoration and Rehabilitation: Many buildings in Downtown Stillwater retain their original character; there are also many buildings that have been altered so drastically since they were first constructed that little remains of their original design. Rear walls and upper floors of older buildings sometimes show their original character and from these areas one can imagine the original appearance of the fronts of these buildings. Of course, old photos are also helpful, and an abundance of photographic evidence is available at the State Historic Preservation Office, the Washington County Historical Society and the John Runk photo collection at the Stillwater Public Library. To the extent possible, modification to storefronts and building facades should seek to remove inconsistent present layers of siding and signage to emphasize the design and materials of the original building. New designs may be appropriate if the building has been altered to the point that the original design has been destroyed. Any new design should respect the proportions as well as the detailing of the original design and should use materials, which are consistent with those used in the original buildings. New design elements such cloth awnings, flower boxes or signage which did not exist at previous times may be appropriate to give the building both color and character. Care must be taken so design elements are not applied which attempt to make a building appear as if it is from a period or style other than it really is. General principals for restoration and rehabilitation are taken from the Secretary of Interior's Standards for Rehabilitation. • All work should be of a character and quality that maintains the distinguishing features of the building and environment. The removal of architectural features is not permitted. • Deteriorated architectural features should be repaired rather than replaced whenever possible. In the event of replacement, new materials should match the original in composition, design color, texture and appearance. Duplication of original design based on physical or pictorial evidence is preferable to using conjectural of "period" designs or using parts of other buildings. • Distinctive stylistic features or examples of skilled craftsmanship characteristic of structures of a period should be treated sensitively. Furthermore, if changes in use of a building are contemplated, they should be accomplished with minimum alteration to the structure and fabric. • In general, it is expected that buildings will be restored to their original appearance. However, alterations to buildings are sometimes significant because they reflect the history of the building and the district. This significance should be respected and restoration to an "original" appearance may not always be desirable. All buildings should be recognized as products of their own time. (Example: A building that was constructed in 1890 should resemble a building from 1890.) D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 6 Overview of Design Manual Pedestrian-Oriented Design Background Throughout history there have been places in the city where people could go to see people, and be seen. Downtown Main Street Stillwater has played its traditional role as a place where people can meet, see others, and be seen themselves. This is part of what makes it so special. It is often the downtown main street that identifies an independent small town from generic suburban environments. Maintaining the pedestrian quality of the main street through the use of "pedestrian-oriented design" is critical. We know that this design works because it is this 'promenade' model of a traditional main street that has been copied in every regional shopping mall ever created. Guidelines • The design of the building should help make the street enjoyable, visually interesting and comfortable. Individual buildings should be integrated with the streetscape to bring activity in the building in direct contact with the people on the street. • Avoid blank walls, closed curtains, and neglected storefronts. These are all pedestrian turn-offs. Put two or three in a row and you've killed the attraction to pedestrians. It doesn't work in a mall and it doesn't work downtown. • Natural light should be allowed to penetrate into the store interior. • Displays should allow the customer a full view of the store interior. • Window displays should be attractive when viewed from both the sidewalk and the store interior. • Light fixtures should be hidden from view. • Window displays should allow people in the store to see out. • Existing uninteresting street facades can be enhanced with detailing, artwork, landscaping or other visually interesting features. Overview of Design Manual Trademark Building Design Background Trademark buildings have been designed in such a way as to make the services or goods sold immediately recognizable through the use of a specific architectural design, materials and colors of the building These were first developed on or near high-speed freeways where taking the time to read a sign would be too dilficult. Such designs are generally in conflict wilh the characteristics of pedestrian oriented commercial storefronts. Guidelines • Trademark buildings are prohibited. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 7 D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 8 Design Criteria Design Guidelines The following guidelines, for the most part, deal with general rather than specific design elements in order to provide direction yet stimulate and encourage architectural innovation. • Setback • Proportion • Height • Parking • Rear Entrances • Roofs • Utility Areas and Mechanical Equipment • Detailing • Façade Openings • Materials • Color • Lighting • Awnings • Signs and Graphics • Architectural Signs • Storefront Signs • Window Signs • Projecting Signs • Painted Wall Signs and Murals • Landscaping D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 9 Setback Background Nothing does more to negatively change the social space of a small downtown street than the front building setback The recent emphasis onthe automobile and parking lots in front of commercial structures can effectively destroy a pedestrian expirience. It is far better to build right up to the sidewalk and facilitate the chances for browsing, social interaction and people watching. On occasion creating public space with a larger building setback can be successful, if the emphasis remains on creating a space that complements and enhances the streetscape. Guidelines • Infill buildings shall be built to the Main Street front property line, flush to adjacent buildings. Exceptions may be granted if the setback is pedestrian oriented and contributes to the quality and character of Main Street. • Arcades adjacent to Main Street sidewalks are encouraged to increase the effective width of the narrow sidewalks and provide a sheltered pedestrian path along store display windows. • No side setbacks are allowed unless next to a public pedestrian way. AVOID SETBACK FROM ADJACENT BUILDINGS BUILD IN LINE WITH ADJACENT BUILDINGS D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 10 Proportion Backround On Main Street, new building with wide disproportionate dimensions can easily disrupt the existing pattern of narrow lots and reletively high and narrow individual façades. Also, wide, undifferentiated walls or windows can drastically impact the existing pattern of narrow, high façade openings such as windows and doorways. Guidelines • The proportion of infill buildings should be sympathetic to the proportion of their neighbors. • Break up building masses into units of scale that relate to adjacent structures. • Design façade details, window openings and entries to conform to approximately the same proportional patterns of adjacent structures. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 11 Height Background This is one of the important elements to consider when designing new structures or additions to existing structures. While varied heights can mix with each other in visually interesting ways, a building, which is significantly taller than adjacent development, will seriously disrupt the existing scale of the downtown area. Guidelines • The heights of new buildings shall conform to the average height of buildings on the block street face. • The height of new buildings shall be four (4) stories and fifty-feet (50') maximum or two (2) stories minimum, and within ten percent (10%) of existing adjacent buildings. • Proposals should strive to maintain compatibility with adjacent cornice lines, floor to floor heights where these are strongly expressed, sign bands, and any other elements which serve to unify the street elevation as a whole. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 12 Parking Background The proper placement of the of parking areas in a traditional downtown are important factors in ensuring commercial success and maintaining a unique pedestrian experience. Guidelines • Every effort should be made to maximize the retail space directly on Main Street and locate parking areas behind the buildings. • Parking lots should be screened from the street and the sidewalk either by walls or plantings or both. If walls are used, their material should be compatible with the walls of existing adjacent buildings. Walls should be at least eighteen inches (18”) high. • Parking structures should take advantage of the topography of the site to conceal the structure to the extent possible from public view. The same care should be taken in the design of the parking as with any other building regarding setbacks, height, proportions façade openings, detailing and materials. The structure should complement the streetscape through the accent landscaping or other pedestrian amenities. • Parking structures shall be designed to minimize the use of blank facades directly on the street. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 13 Rear Entrances Background In the past, rear entrances served as service entrances only and were not intended for public use. Today, with the emphasis on automobile parking taking place behind businesses, the rear entrance is an important public access. Guidelines • The rear façade entrance should be clean and well maintained and present a welcome appearance. A small sign, awnings, display D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 14 D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 15 windows and planter boxes can improve the appearance. Roofs Background One of the major differences between residential and commercial buildings is the roof pitch or roofline. Residemial structures usually have some form of sloping or pitched roof. whereas commercial structures are known for their reletivly flat roofs, often hidden by the extension of the from wall plane. If this vertical extension is low, it is known as a parapet, if the extension beyond the roof plane is great, sometimes doubling the height of the building, it is known as a false front. Guidelines • The predominant roof shape in the commercial core is flat (slightly sloped to drain), with articulated parapets. These parapets, often embellished with brick detailing, are often stepped or sloped to achieve a visually interesting yet harmonious sequence along the building façade. • Infill building roofs shall be flat or gently pitched and hidden behind parapet walls that articulate the rhythm of the building. • Roof edges should be related in size and proportion to adjacent buildings. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 16 Utility Areas and Mechanical Equipment Background Historically, utility areas or seivice entrances were accomodated off of a service alley. Today, many of those service alleys or streets are now utilized by pedestrians as entrances from off street parking areas. Also, the amount of mechanical equipment has increased dramatically; therefore it is important to minimize the visual impact as much as possible. Guidelines • Screen exterior trash and storage areas, service yards, loading areas, transformers and air conditioning units from view of nearby streets and adjacent structures in a manner that is compatible with the building and site design. All roof equipment shall be screened from public view. • Use architectural elements to screen mechanical equipment In attempting TO create the most aesthetic pedestrian experience possible, it is important to conceal the visually intrusive material from view. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T 17 A Detailing Background Downtown Stillwater has an assortment of masonry structures from the 1860’s – 1940’s in ltalianate, Queen Anne and Classical Revival styles, to name just a few The architectural ornamentation includes a variety of decorative features characteristic of early commercial storefronts. Articulated tin cornices, corbelled brickwork, pronounced window lintels and sills are examples of the ornamentation most often seen in Stillwater's Historic Downtown District. Guidelines • The characteristic architectural features should never be removed or altered unless it is absolutely necessary. • Building alterations should restore architectural details of cornices, lintels, brick arches, chimneys and ironwork of the original building as appropriate and feasable. • Where detailing has already been removed, every effort should be made to replicate them. The use of the extensive historic photographic records of Downtown Stillwater is highly recommended to discover missing detaililing. • Infill architecture should reflect some of the detailing of surrounding buildings in window shape, cornice lines and brick work. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 18 Façade Openings Background It is important to recognize the difference between upper story openings and storefront, or street level openings. There is a much greater transparent or glazed open area at storefront level, for pedestrians to have a better view of the merchandise displayed behind, there are wide windows and little or no spacing between openings. Upper story openings are predominantly narrow with a vertical orientation that accompanies double-hung windows. Guidelines • The size and proportion of windows and door openings of an infill building should be similar to those on the adjacent façades. • Avoid infill panels when providing new windows in existing masonry openings. • Storefront restoration should return the facade to its original character appropriate. • Avoid concealing the original façade. The majority of storefronts have very common elements that include (1) entries, (2) kick plates, (3) display windows, (4) transom windows and a horizontal area for a canopy or sign. Transom windows Display windows Entry Kick Plates D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 19 D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 20 Façade Openings 1. TRANSOM WINDOWS Background Transom windows were smaller windows above the display windows that functioned as early energy savers. They allowed daylight to enter deep into the interior of the space. When operable, they allowed excessive heat to escape. Transoms also continued the transparent quality of the storefront up to the top "frame" of the front facade, and are therefore an important element in the proportion of the building front. Guidelines Often transom windows can still be found in downtown buildings underneath exterior cover-ups, and or above dropped ceilings. They should be retained whenever possible. If the ceiling inside the store has been lowered, the ceiling could slope up 2-3 feet back to meet the transom, or dark painted panels can be placed behind transom windows to help simulate transparency and depth. 2. DISPLAY WINDOWS Background The display window is the link between the pedestrian environment outside and the business inside. Guidelines • A minimum of sixty percent (60%) of the street level Main Street facade shall be transparent and thirty percent (30%) on side streets or rear facades. • For remodeling, the original size, division and shape of display windows within the overall storefront frame should be preserved. • For an infill building, window frames should be wood, or appropriately colored aluminum or vinyl clad. • Reflective glass is prohibited. • Mirrored or heavily tinted glass on the first floor or street level should not be used because it conveys a conflicting modern design feeling. It also creates a blank wall effect, which may be offensive to the pedestrian. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 21 Façade Openings 3. ENTRIES Background Commercial storefront entries were typically recessed from the front plane of the structure. This provided a sheltered transition area to the interior of the store, more area for display space, and helped to emphasize the location of the entrance. Guidelines • Recessed entries should be retained in existing buildings and required in new storefront construction. • Commercial entry doors use large, glass panels with vertical proportions to aid a sense of invitation and openness to the business. • Solid or residential-type doors with small areas of glass should be avoided. • Openings containing double entry doors should be retained. • Painted wood doors and wood framing are preferred. Aluminum doors and doorframes, aluminum windows and their accessories with a clear aluminum finish are not acceptable, although colored anodized aluminum is acceptable. 4. KICK PLATES Background The kick plate, or bulkhead, functions to protect the display window by raising the glass area to a safer and more easily viewed height. Historically, materials have included wood panels, stone, brick and ceramic tile. Guidelines • The original kick plate materials should always be retained, maintained, or uncovered when possible. Materials Background Buildings within the commercial core were constructed with brick, stone or wood. Many of the original wood buildings have been lost to fire or decay, leaving the masonry buildings as the lone remnants. Compatability with similar exterior construction materials in the immediate area is recommended in order to maintain the distinct character and harmony of the area. Guidelines • An infill building and façade should be composed of materials similar to original adjacent façades (example: local brick or stone). • New buildings should not stand out against the others but be compatable with the general area. • The use of exposed or painted concrete masonry units is not acceptable. • The use of materials that attempt to mimic traditional materials is unacceptable. An example would be fiberglass panels that are molded to look like real brick, or vinyl molded to look like wood horizontal lap siding. AVOID INRODUCING DISSIMILAR MATERIALS D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 22 D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 23 Color Background The relationship of the colors and tones used on new or improved structures must be compatible with the color and tone patterns already established by adjacent buildings. The tasteful use of color and accent can introduce variety and charm, whereas the indiscriminate use of colors and color combinations can overload the senses and produce visual conflict and chaos. Exercise caution in the use of colors and tone combinations and their patterns. The goal is to achieve an area-wide complementary blend of background colors combined with selected and limited uses of primary and focal colors. Guidelines • The color of buildings should relate to the adjacent buildings colors to create a harmonious effect. • Avoid colors which visually overpower or strongly contrast with adjacent building colors and established downtown color schemes as a whole. • The color of brick or other natural building materials should dictate the color family choice. • Painting new infill buildings is prohibited. Lighting Background Lighting can add special character to the nighttime appearance of the Downtown. It can illuminate building entrances, pedestrian walkways, and advertising or floodlight special buildings. However, if left without consideration of the entire downtown experience, unchecked lighting can produce visual chaos, waste energy and create safety concerns. Guidelines • A coordinated lighting plan should be submitted for review with building plans. Provide information on each individual light fixture proposed, including fixture sections, lamp type and wattage. • Lighting fixtures should be concealed or integrated into the overall design of the project. The light source should be hidden from direct pedestrian or motorist view. • Unshielded wall pack light fixtures are not appropriate. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 24 Awnings Background Historically, awnings were a frequent feature of the commercial buildings downtown. Photographic records show how the use of awnings softened an otherwise hard and rigid streetscape. Their main function was to shade the building and the merchendise; however, they were retractable to allow more daylight in when needed. Secondarily, the awnings provided protection for pedestrians and only on occasion did the awning get used for signage. Lettering on the awnings was seen only on the front valance so it was visiable when the awning was either in the lowered or raised position. Guidelines • Retractable or operable awning are encouraged. Fixed awnings should mimic the profile of operable units (one to one pitch). • The emphasis of the awning should remain one of shelter and protection, rather than signage. In keeping with this, the awning should be loose and flowing, not stretched tight, subtle and subdued in color, not bright, extending well out over the sidewalk, not a mere window dressing. • The width of awnings should fit the geometry of the building façade. They should not extend across multiple storefronts of different buildings, but should reflect the window or door openings below. • The use of water-repellent or vinyl-coated canvas is in keeping with awnings of the time. Plastic or aluminum awnings or canopies are not appropriate. • Fixed, round-headed awnings will be considered only over arched windows or doors, and only if placed below or within the arched lintel. • The awning valance, or skirt, shall be proportioned to the size of the awning But shall not exceed twelve (12) inches in height. • Signing on awnings is permitted (in place of other sign types) on the end panel or front valance only. Use lettering size proportional to the space available. • Back lighting of the awnings is inappropriate, • Use plain or striped fabrics. Large areas of bright colors are inappropriate. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 25 Signs and Graphics Background During the peak of commercial activity in Stillwater, the signs in the historic commercial district had a distinct character that was a part of the overall streetscape. Many of the historic buildings were built to accommodate a storefront sign band in their original design. The efforts of the Design Manual are not meant to turn back the clock, but rather to preserve and enhance that distinct and historic character of Stillwater. All signage is subject to Stillwater building and zoning codes. 1. QUANTITIES, LOCATION AND SIZE Background In the past, streetscapes had a variety of sign types that not only identified the business, but also the name of the buildings, dates of construction, etc. The signs were simple, bold and well Crafted. Lettering was in clear, no-nonsense styles, maximizing the contrast between the background and the lettering. Varying sign types can be found in the historic streetscape including: (1) architectural signs, (2) storefront signs, (3) window signs, (4) awnings, (5) projecting signs, and (6) painted wall signs and murals. Every building should select the most appropriate sign type for its architecture and location. Guidelines • The maintenance and restoration of any existing historic signs is encouraged in lieu of replacement. • Signage for a business not located within the building is not acceptable. • Only one sign that contains the business name or graphic logo is permitted per street facing side. The exception is that a window sign may be used in addition to other sign types. • Signage should be located in such a way as to not obscure any architectural features of the building. A projecting sign with two faces is considered one sign. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 26 Signs and Graphics a. ARCHITECTURAL SIGNS Backround Architectural signs are integrated into the building fabric and are constructed of permanent materials such as stone or metal. Names and the dates of construction were common signs included on the façade. They were typically located in the roof parapet detailing or in a cornerstone detail. These add a sense of history and place to the character and fabric of Stillwater. Guidelines • Preserve existing architectural signs. • Promote the use of the original building names in new signage. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 27 Signs and Graphics b. STOREFRONT SIGNS Backround Storefront signs are those which are located on the horizontal band dividing the storefront windows from the upper façade of the building. Guidelines • The storefront sign should be used to display the primarily name of the business only. Use only one line of lettering if possible, leaving out secondary information. • Use simple, bold lettering with sufficient contrast between the lettering and the background. • “Trademark” or “Logo" signs may not be acceptable if the color and character of the sign is not in keeping with the historic character of the area. • The maximum area of the sign is regulated by the sign ordinance. • Graphics in the sign are included in the maximum allowable area. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 28 Signs and Graphics c. WINDOW SIGNS Background Window signs are applied inside the glass of storefront windows, upper floor windows and doorways. Their main focus was on the approaching pedestrian; therefore the signs gave more detailed information about the business. Guidelines • It may often be desirable to keep the display space clear. In these cases, insert the sign at the base or the head of the window, or both. • Keep the lettering small remembering that the reader will be in close proximity to the sign. Use several lines where necessaiy and consider curving the top line at the head of the window. • Lettering formed with neon may be used in the inside of the window, provided the size, light intensity, color and style are consistent with the theme of the buildong. • Total sign area in the window should not exceed one-third of the window area. • Display street numbers on or directly above the door, and business hours on the inside of the door or in an adjacent window. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 29 Signs and Graphics d. PROJECTING SIGNS Background Projecting signs are at right angles to the building face, either fixed to the wall or hanging from a bracket. Their major advantage over storefront or window signs is their ability to be seen by pedestrians and motorists from a distance down the street. If they get too large, however, they can obscure each other, so it is important to keep them small and simple. Guidelines • The maximum area of the sign and the minimum height above the sidewalk is regulated by the sign ordinance. • Use materials consistent with the period, such as wood signboards and metal brackets. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 30 Signs and Graphics e. PAINTED WALL SIGNS & MURALS Background Painted wall signs occasionally appeared on the side of buildings at comer locations, or where a low adjacent roofline exposed an expanse of plain brick wall above. As these signs were high on the building, the message was simple and the lettering was large and bold. In the time period of the 1920’s – 1950’s, there were occasions of painted advertising in these areas. More recently, there have been murals created on walls of "non- contributing" buildings, or on the bac of “non-contributing" buildings, or on the back walls of “contributing” buildings. These have been addressed on a case-by-case basis. Guidelines • Where existing painted wall signs can still he found, leave them exposed, or restore them to their original colors. • No new wall signs or murals should he introduced on historic "contributing" buildings. • Murals on "non-contributing" buildings have been allowed with individual review, provided they have a historic theme, and do not advertise an existing business or company. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 31 Signs and Graphics 2. COORDINATION OF SIGNS Backround At the time of the commercial boom in StiIlwater (1870’s – 1900’s) most buildings were owned and occupied by single businesses. Merchants thought of their entire façade as potential sign space. For this reason, the signs were all well coordinated. Ownership and business use patterns have changed over the years, and many buildings now contain multiple businesses. It is important that tenants and owners cooperate to design a sign package, which will help to reunify the building façade. Guidelines • Multiple-tenant buildings should submit a Sign Package that includes building elevations (drawn to scale), sign types, locations and sizes. Do not put up signs piecemeal. View the building as a whole and plan a unified design strategy to take advantage of all possible sign locations. • Tenants and owners should use a common lettering style and color scheme on the building • Design the Sign Package to emphasize the whole width and geometry of storefronts and individual buildings. Avoid the use of unified signage across multiple buildings thai are obviously separate and of different and distinct scale or architecture. • Consider giving the entire building an identifiable name, i.e. "Stillwater Mercantile", with individual business signs near the entrances, or on a common directory. BUILDING SIGN PROGRAM Tenant A: 14 sq. ft. sign Tenant B: 21 sq. ft. sign Tenant C: 28 sq. ft. sign Tenant D: 28 sq. ft. sign Tenant E: 21 sq. ft. sign D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 32 D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 33 Signs and Graphics 3. MATERIALS Background Apart from architectual signs, the original exterior signs of StiIlwater were constructed of wood and painted. Window signs were painted, etched or gilded. Today a great range of materials are available, including metals and plastics, and their unconditioned use can lead to a confusion of signage, which detracts from the unique character of Stillwater. Modern sign materials are acceptable provided their design is handled with an understanding of the Victorian spirit. An exception is made in the case of internally lit and back-lit signs, their nature is inherently foreign to the solid character of brick and wood Victorian architecture and they are bound to strike a false and distracting note in the streetscape. Guidelines • Use painted wood where practicable. It is the authentic material and will look appropriate against the weathered brick of Stillwater's commercial façades. Modern materials that simulate wood may be acceptable, and will be reviewed on a case-by- case basis. • Neon may be used as an interior window sign only. • Backlit and internally lit signs are not appropriate. • Supporting brackets for projecting signs should be metal, painted black. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 34 Signs and Graphics 4. SHAPE OF SIGNS Background The signs of Stillwater were forthright and utilitarian. Simple, framed rectangular boards were constructed to fill the available spaces. A common type was the long narrow sign, which stretched across the top of the storefront windows. Guidelines • Design the sign shape to fit and fill the available space. Consider using long narrow signs spanning the full width of the façade. • If a projecting sign is used, keep it simple in shape, small in size and utilitarian in design. • Window signs should be symmetrical in layout and position. Top lines may be curved. 5. COLOR Background The commercial structures of this time period did not use a wide range of paint colors. The palette was particularly narrow; dark green, dark brown and black were common. Signs were painted for contrast rather than for color-black letters on a white background, gold letters on a black background. Complete ranges of paint colors are available today, ranging from the jarring to the pastel. If they are used indiscriminately, the unique historic character of Stillwater will be destroyed. Guidelines • Choose subdued colors and dark tones in keeping with the Victorian tradition. Properly selected combinations of dark brown and green, black, off-white and gold are all appropriate. • Choose tones with sufficient contrast to be clearly legible: dark on light or light on dark. • Support brackets of projecting signs should be black. 6. LETTERING Background Most of the original signs in Stillwater were strictly practical-the lettering had to be large enough to have an impact at the required viewing distance, and clear enough to be readily legible. Generally the style was a plain bold or classic uppercase arranged symmetrically, and one style was often repeated on various signs applied to one building. Guidelines • Choose a bold and simple type style and use it on all appropriate signs. Signs and Graphics 7. LIGHTING Background In the nineteenth century, Stillwater would have been dimly lit. Today we expect our cities to be bright and lively at night. We must achieve an acceptable standard of lighting without compromising the essential character of the historic setting. Guidelines • Use incandescent indirect lighting and place spotlights discreetly, in such a way as to shield the source from pedestrians and vehicular traffic. • Neon lights are permitted in window signs only. Design them with respect for the historic ambiance of the area. • Do not use flashing, moving or intermittent lights. • Do not use internally or back-lit signs, either projecting, wall mounted, or hung inside the window. • Do not use changeable or movable letters or graphics. 8. INSTALLATION Background With the high turnover of businesses in many of the historic buildings, signage has become temporary in nature. Efforts must be made to make sure that damage to buildings is minimized when signage is installed. Guidelines • The installation of any signage or graphics must have a minimal impact on the building and must allow the building to return to its original condition upon signage removal. • Reuse of existing mounting brackets, studs or holes is desirable. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 35 Landscaping Background While there is little photographic evidence of extensive landscaping in downtown Slillwater in the past, there are many roles, which plants and related landscape amenities can assume either as central features or as adjuncts to modern urban development. They include a variety of clearly functional uses such as the creation of shade, the buffering of active pedestrian areas from streets and parking lots, and the screening of unsightly development. Also included are equally important visual uses such as helping to establish a comfortable environment adjacent to large buildings, providing a sense of structure and organization to urban open spaces, and adding a wide variety of color and texture to the overall setting. Guidelines • Highlight important architectural features and structures by use of distinctive landscaping. • Visually and physically buffer parking lots from adjacent buildings and pedestrian walkways with groupings of plant materials. • Frame and edge existing and proposed building where feasible with appropriate types of plant material to achieve human scale. • Carefully locate street trees and shrub plantings with the downtown area to buffer and separate walkways from traffic. Create shade where needed for pedestrians establish more clearly defined pedesirian use areas. • Provide canopy trees to shade parked cars, but establish where practical. Tree planting in parking lot islands will reduce heat gain and should be encouraged. DEFINE SPACE AND DIRECT VIEWS PROVIDE VISUAL SCREENING D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 36 D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 37 An Ordinance Establishing the Design Review Committee and Design Permit Requirements 1. Purpose The intent of design review is to secure the general purposes of the Comprehensive Plan and Downtown Plan, to maintain the character and integrity of neighborhoods and commercial districts by promoting excellence of design and development, preventing traffic hazards, providing adequate services and encouraging development in harmony with its surroundings. 2. Establishment of Committee A Design Review Committee is established. The Committee shall consist of not less than five members. One member shall be a member of the Planning Commission and two members from the Heritage Preservation Commission. Planning Commission and Heritage Preservation Commission members shall serve on the Design Review Committee on a rotating basis, with the time and duration of term to be determined by the chairman of the respective commissions. The City Council shall appoint the remaining members of the Design Review Committee. The City Council should make appointments of members with architectural, engineering construction or landscape architectural experience. 3. Required When: Design review is required for the following types of development or uses in the design districts as follows: (a) Districts-Downtown Plan District. (b) Types of projects and uses: 1. New commercial structures. 2. New industrial structures. 3. New multiple dwellings and dwelling groups containing three or more dwelling units. 4. Duplexes or two or more detached dwellings on one lot. 5. Structures intended for office use. 6. Commercial or industrial uses of land not involving a building including outside storage loading or utility areas. 7. Accessory structures and uses, except those accessory uses and structures associated with a single family dwelling. 8. Any structure or use for which a variance, special or conditional use permit is required. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 38 9. Any exterior remodeling and/or site alteration with a value of $5,000 or more to any existing commercial, office or industrial building or structure. 10. Any exterior remodeling that could clearly alter the architectural integrity of that structure, residential or commercial. 11. All signs require a sign permit in Design Review District. 12. Any project where the applicant is a public agency over which the City exercises land use controls. 13. Any project which requires an EIS or EAW. 14. Projects in the Bluff land/Shoreland District, including but not limited to buildings, roads, bridges, docks, and shoreline riprap and boat storage areas. 15. Any project, which requires design review as a result of a specific City action or as a result of a condition of prior, approved project. 16. Parking lots of five of more spaces. 17. Modification to any use/structure originally requiring design review. 18. Any PUD or subdivision. 4. Application Application for design review shall be filed with the Community Development Director on the prescribed form and include the following: (a) Preliminary site development plan including: 1. Parking and circulation areas. 2. Location of buildings. 3. Location and description signs. 4. Orientation of windows and doors. 5. Entrances and exits 6. Open spaces. 7. Pedestrian circulation/ 8. Adjacent buildings. 9. Drainage plan. 10. Lighting plan. 11. Sign plan. (b) Preliminary architectural drawings including: 1. Building elevations. 2. Preliminary floor plan. 3. Picture or drawing showing adjacent building(s) as appropriate. 4. Screening details. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 39 (c) Landscape Plan including: 1. Plants and lawn areas. 2. Fences, walls surface textures, screening material. 5. Fee The applicant fee shall be established by City Council resolution. 6. Review of Application by the Design Review Committee The Design Review Committee shall review all applications for development as required by this ordinance. The Community Development Director shall arrange with the applicant a time and place of meeting between the applicant and committee. The committee shall make reports and recommendations for each application to the Planning Commission and City Council. 7. Consideration in Review of Application The consideration of the Design Review Committee shall include, but not be limited to: (a) Consideration relating to site layout. 1. The orientation and location of buildings and open spaces in relation to the physical characteristics of the site, the character of the neighborhood and the appearance and harmony of the buildings with adjacent development. (b) Consideration related to architectural character. 1. The suitability of the building for the intended purpose. 2. The consistency of the applications design with approved design guidelines. 3. The compatibility of the character of the design with adjacent development. (c) Consideration related to landscaping. 1. The location, height and material of walls, fences, hedges, trees and screen planting to ensure harmony with adjacent development or to conceal storage areas, utility installations or other unsightly development. 2. The planting of ground cover or other landscape surfacing to prevent dust and erosion. 3. The preservation of healthy mature trees. 4. Usable open space in terns of quantity and quality of landscaping. (d) Consideration related to outdoor advertising. 1. The number, location, color, size, height, lighting and landscaping of outdoor advertising signs and structures in relation to the creation of traffic hazards and the appearance and harmony with adjacent development. (e) Consideration related to traffic circulation, safety and congestion. (f) Consideration related to drainage. 1. The effect of the site development plans on the adequacy of the storm and surface water drainage to both the site and adjacent property. 2. Connection with existing drainage system. (g) Consideration of the historical structures, vistas, sites and the impact on development of these resources. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 40 (h) Special design guidelines for areas or districts of the City officially adopted by the City Council. 8. Conditions The Planning Commission shall consider the recommendations from the Design Review Committee and recommend the project for approval or disapproval to the City Council. The City Council shall make a final decision on granting the design approval. The granting of the design permit approval may indicate such conditions, as the Council deems reasonable and necessary to carry out the intent of the chapter and the Zoning Ordinance. 9. Findings and Decisions Upon finding by the City council that the application, subject to any conditions imposed will: (a) Secure the purpose of the Zoning Ordinance, Comprehensive Plan and Special Area Plan. (b) Maintain the character and integrity of the neighborhood or commercial district. The City Council shall approve design permits subject to such conditions, as it deems necessary or otherwise deny the application. 10. Time Limitations on Approval If any development for which design review has been granted is not established within one year from the date of Council approval, the approval shall be deemed automatically revoked unless extended in response to written extension request by the City Council. 11. Conformance to Approval and Site Supervision The Community Development Director shall perform site supervision as a part of the building permit procedure for which design permits have been granted and the Community Development Director shall follow through to ensure that all provisions and conditions of the design approval are complied with. 12. Revocation The City Council may, after holding a public hearing, revoke or amend a design permit approval for either of the following reasons: (a) That the approval of the permit was based on false information submitted by the applicant. (b) That the permit is being exercised contrary to the terms or conditions of approval or in violation of the Zoning Ordinance. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 41 Glossary Baluster: A short post in a series supporting a handrail and thus forming a balustrade. Balustrade: A hand railing or upright posts or balusters. Bay: An outward projection of a wall with windows, or a division in a wall seen as space between piers or columns. Blocking Course: The plain course of stone surmounting the cornice at the top of the building; also a projecting cornice of stone or brick at the base of a building. Canopy: A projection or hood over a door, window, niche, etc. Capital: The head or crowning feature of a column. Cladding: An external covering or skin applied to a structure for aesthetic or protective purposes. Column: An upright member, designed to carry a load. Concrete: Cement mixed with coarse and fine aggregate (such as pebbles, crushed stone, brick) , sand and water in specific proportions. Coping: A capping or covering to a wall, either flat or sloping to throw off water. Corbelling: Brick of masonry courses, each built out beyond the one below like a series of corbels to support a projections, windows, etc. Cornice; Any projecting ornamental molding along the top of a building, wall, etc., finishing or crowning it. Dentils: Small brick blocks or toothed wood decorative members found in classical or period architecture in cornices, or other horizontal bands on building façades. Eaves: The under part of a sloping roof overhanging a wall. Elevation: The external faces of a building; also a drawing made in projection on a vertical plane to show any one face of a building. Façade: The face of a building, especially the principal or front face showing its most prominent architectural features. False Fronts: A vertical extension of a building facade above a roofline to add visual height. Fascia: A plain horizontal band, which may consist of two or three fascia over sailing each other and sometimes separated by narrow moldings. D E S I G N M A N U A L , C O M M E R C I A L H I S T O R I C D I S T R I C T , S T I L L W A T E R , M I N N E S O T A 42 Fenestration: The arrangement of windows and doors in a building. Gable: The triangular part of an exterior wall, created by the angle of a pitched roof with two sides. Hipped Roof: A roof with pitched or sloped ends and sides, which rise from all four sides of a building. Lintel: A horizontal beam or member above a door or window, which supports the wall above the facade opening. Mullions: The frames of divisions within multi-pane windows. Muntin: The vertical part of a door, screen, paneling, etc., butting into, or stopped by, the horizontal rails. Parapet: A low wall, placed to protect any spot where there is a sudden drop, for example, a wall projecting above a roof plane. Pier: A solid masonry support, as distinct from a column, the solid mass between doors, windows, and other openings in buildings. Pilaster: A shallow pier or rectangular column projecting only slightly from a wall. Pillar: A freestanding upright member, which, unlike a column, need not be cylindrical or conform to any of the orders. Ridge: The horizontal line formed by the junction of two sloping surfaces of a roof. Sash: The frame, which holds window panels, and forms the movable part of the window. Shutter: A rectangular wood or cast iron piece, set on hinges and used to cover a window or door. Historically used for security or to protect window or door openings from natural elements. Sill: The lower horizontal part of a window-frame. Soffit: The underside of any architectural element. String Course: A continuous projecting horizontal band on a building façade usually made of molding (wood or plaster) or masonry. j' , . . . ORDINANCE NO.: 955 AN ORDINANCE AMENDING CHAPTER 43 OF THE STILLWATER CITY CODE "LIQUOR LICENSE" The City Council of the City of Stillwater does ordain: 1, AMENDING. Section 43-63, Subd. 4(3) is amended by adding an additional sentence to (3) that will read as follows: "All Managers listed in the application must complete a Part II - Personal History on a form provided by the City," 2, AMENDING. Section 43-63, Subd, 5(5) is amended by adding an additional sentence to (5) that will read as follows: "All Managers listed in the application must complete a Part II - Personal History on a form provided by the City," 3, AMENDING. Section 43-63, Subd. 6 is amended by adding an additional clause after the phrase "description of the premises" that will read as follows: "and (Parcel Identification Number)..." 4, AMENDING. Section 43-64 is amended by adding a new Subd. 2 and a new Subd. 3 that will read as follows: "Subd, 2, An annual investigation will be performed by the Chief of Police on all current Managers ofthe establishment. "Subd. 3, An annual renewal application must include payment of the investigation fee as established from time to time by the City Council by resolution, " 5. AMENDING. Section 43-67 is amended to read as follows: "An investigation fee, as established by the City Council, must be submitted along with both original and renewal applications." 6, AMENDING, Section 43-73 is amended by changing the second sentence of the first paragraph to read as follows: "Notice of the public hearing, containing the date and time of the hearing, to consider a new or transfer of a liquor license, shall be published at least ten days prior to the date of the hearing." .,~ \ 7. AMENDING. Section 43-73 is amended by changing the second sentence of the second paragraph to read as follows: . "If approved, the City Clerk shall issue the license, providing the fee has been paid and the license approved by the Police, Fire, Inspections, Finance, City Clerk Departments of the City and state commissioner when applicable, " 8, AMENDING. Section 43-74 is amended by adding a new Subd. 3 that will read as follows: "Subd. 3, No person other than an employee of an establishment, licensed pursuant to this subdivision, shall remain on the licensed premises longer that 15 minutes after the closing time as established by this ordinance." 9, AMENDING, Section 43-128 is amended by adding a new Subd. 4, 5, 6 and 7 that will read as follows: "Subd. 4. The original application shall include an investigation fee as established by resolution of the City CounciL "Subd. 5, All Managers listed in the application must complete a Part II- Personal History on a form provided by the City, "Subd. 6, An annual investigation will be performed by the Chief of Police on all current Managers of the establishment. . "Subd. 7. An annual renewal application must include payment of the investigation fee as established from time to time by the City Council by resolution." 10. AMENDING. Section 43-131 is amended by adding a new Subd. 2 that will read as follows: "Subd. 2. A temporary liquor license fee for 3.2 percent malt liquor and on-sale will be as established from time to time by the City Council by resolution." 11. AMENDING. Section 43-133 is amended by adding a new Subd. 3 and Subd. 4 that will read as follows: "Subd. 3. An annual investigation will be performed by the Chief of Police on all current Managers of the establishment. "Subd, 4, An annual renewal application must include payment of the investigation fee as established from time to time by the City Council by resolution," . I . . . 12. AMENDING, A new Section 43-134, entitled "Administrative Citations and Civil Penalties" is added to the Code to hereinafter read as follows: "Any administrative citations issued for liquor license violations will be administered pursuant to Chapter 22~9 of the Stillwater City Code." 13, SA VING. In all other ways, the City Code will remain in full force and effect. 14, EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law, Adopted by the City Council of the City of Stillwater this ,2005 day of Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . ORDINANCE NO. 956 AN ORDINANCE AMENDING CHAPTER 51, TRAFFIC, SECTION 51-8 REGULATING SELF-PROPELLED DEVICES THE CITY COUNCIL OF THE CITY OF STILLWATER DOES ORDAIN: 1. AMENDING, The Stillwater City Code, Chapter 51, Traffic, Section 51-8 is amended, and will hereafter read as follows: I. DEFINITIONS (a) Self-Propelled Devices. The term self-propelled device shall mean a non- motorized platform, footboard, ski-like device, shoe, boot, or similar object mounted on wheels and designed and intended to propel the rider by human power or force or by gravity, including, but not limited to: skateboards, roller skis, roller skates and in-line skates. These devices do not include a wheel chair operated by a disabled person, bicycles, wagons or strollers. (b) Prohibited Acts. (i) No person shall attach a rider of any self-propelled device to any motor vehicle upon a street or roadway in the City of Stillwater. (ii) People using self-propelled devices shall not obstruct any sidewalk, lane, alley, public ground, public landing, wharf or pier, or any other public place by placing any building materials, carriages, carts, boxes, lumber, firewood, posts or rails or any other materials or substances whatsoever to be used as ramps or guides for other skateboards or other self-propelled devices. (iii) No person shall ride or propel a self-propelled device on any sidewalk, public street or public walkway within the City of Stillwater, in such a manner that endangers or is likely to endanger other persons or property, (iv) Self-propelled devices shall not be used in any manner whatsoever where prohibited by signs. Self-propelled devices shall not be used in any pedestrian mall, enclosed public mall, arcade, courtyard, galleria, gallery, piazza or public square or other type of indoor public pedestrian way, without the express written permission of the owners. The document granting permission shall be available for presentation to law enforcement upon request. (v) Use of a self-propelled device is forbidden on the private property of another without the written permission of the owner. The document granting permission shall be available for presentation to law enforcement . upon request. (vi) All riders must slow to a speed that is reasonable for conditions of traffic, be able to stop if necessary and yield the right-of-way to any pedestrian upon any public way. Riders must yield to motor vehicles when crossing roadways, (vii) The operation of all self-propelled devices within the portions of the CA- Business District or downtown area within the City is prohibited, The boundaries of the District are described as follows: Beginning at the intersection of an extension of Laurel Street and the St. Croix River; thence west along the north line of Laurel Street to the west line of Third Street (including those sections of Laurel Street that remain undeveloped); thence south along the north line of Third Street to the south line of Oak Street; thence easterly along the south line of Oak Street and an extension thereof to the west line of Second Street; thence southerly along the west line of East Pine Street; thence easterly along the north line of East Pine Street and an extension thereof to the St. Croix River. (viii) The City Council may, by resolution, prohibit the operation of skateboards, scooters, roller skates and in-line roller skates within areas of the City, provided that the Resolution is recommended by the Police Chief and the City Council finds that the prohibition is necessary to protect . pedestrians or to eliminate hazards. 2, Saving. In all other ways the City Code will remain in full force and effect. 3, Effective Date, This Ordinance will be in effect from and after its publication according to law. Enacted by the City Council of the City of Stillwater this day of , 2005. CITY OF STILLWATER Jay Kimble, Mayor ATTEST: Diane F. Ward, Clerk . . . . ... MEMORANDUM TO: Mayor and City Council FROM: 'LIS ,,/' , Klayton Eckles, Director of Public Works DATE: February 9,2005 SUBJECT: Pavement Study of Towne Circle Drive DISCUSSION At the March 1st City Council meeting Wayne Gruis, 820 Towne Circle, presented a request to City Council to have the City rehabilitate the pavement on Towne Circle Drive, Last fall the City received a petition for the City to make these same repairs, Based on the request, the Engineering Department did a study of the pavement last fall. We found that it did not warrant reconstruction, and therefore the project was not included in the 2005 improvement project. Based on this latest request, the Engineering Department has investigated the site again and provides the following report. This street was originally built in approximately 1983, The engineering records show that in 1994 the street was seal coated. A field investigation turned up evidence of routine street maintenance including crack filling. As part of the investigation we did a rating of the street and found that most of the street rates "good condition" or a grade of B, An exception to this is at the end of the cul-de-sac where there are a few areas of spalling, This section of roadway gets a rating of "fair" or a grade of C. It was very difficult to investigate the curb due to the snow conditions although there was no evidence of major curb failures, All in all, this road is in surprisingly good condition given its age, Structurally the road appears to have significant life remaining. The spalling problem creates areas about 10' x 10' where the surface disintegrates leaving a very rough section of pavement. Many of the MnDot mix designs that were constructed in the 1980's do show signs of spalling as they age, The overall road section is not failing but the bond between the aggregate of the pavement is failing. There is really no good solution to the issue of spalling, Since the majority of the road still has significant life in it, the best solution is to attempt to do some minor patching, It is important to understand that patching is only a temporary fix and areas that are currently o,k, will probably be deteriorating in the near future, It appears that the primary issue on Towne Circle is an issue of aesthetics, The spalling problem leaves the roadway rough and uneven in appearance, Patching of the spalling areas does not really improve the aesthetics significantly, Regarding the uneven curb sections, typically if there is a minor problem because of the uneven curb we wait until a street project is in the area, RFJYlMMli'NUi\ Tl()N Given the overall condition of Towne Circle, a street improvement project does not appear to be warranted at this time, It is recommended that we continue to monitor the condition of the street and consider patching operations as part of our on'going maintenance activities, This approach may not yield the most aesthetically appealing street but it will delay the need for a costly reconstruction project. As an alternative, Council could consider a full fledge a street reconstruction project with 100 % of the costs being assessed to the neighboring property owners. This approach would not be advised unless 100 % of the affected property owners were to petition for the Improvement. i\I'TTON RFQTTTRF.n Council should consider the options and direct staff as to the desired course of action. .. . . . . L- - Z South Twin Z Lake :;; Z ~ ~ e~,"i S " ,,~ -J\ :I", .~o ~ ~ RO tr ~~ 0___ C { e e k ~,. _ - _ _ .J _ /~:;; 1!1"~HAZllt. SI \.'i..... j'~ ~~S1.r i;~ ~ I!I, (1./ ,,~, !=. :iWlW J:; .k. J- ST, ,'": .,.- POP\.AR "'I.'" ~_" _~ r:J<- ._,,- M....lCMf. \ Oil "'l)Q( L"" .. :;:J~~ Z\ '" > ~ s~~ ~ Sl.s;t. Q.!.~VE" "'v. l ~ Z , ,,I" ~ ,~ .-:~ Z ~ Ii J 77T><STN . S ,';;:;" ~ ~,...~ ~~ ~~. <r~ !~,.. 01 ~ 0 I i1.l'<>o\ ''''' !I l - '.lII,.i,l ,~ ' .- r;: .. L[11~.*~.i~ . @. Map By, N I - --~ fte=1 . -.ater~ - ~ 'J) / r,nglllt'l'J'lI1g I It'lltlrlllll'1I1 - ,pi PAVEMENT RATINGS If 2004 ! rv I ..... f) EXCELLENT GOOD - EX GOOD (\1 FAIR POOR N WORST N , I o 25 Miles o 2S 0 , ,0'1' , Or " 0, / " 4- ~, " I - -- v(? r .. I . MEMORANDUM TO: Mayor and City Council ~~' Shawn Sanders, Assistant City Engineer FROM: DATE: March 11, 2005 RE: Pine Street Concrete Rehabilitation Feasibility Report Project (2005-05) DISCUSSION This summer it is proposed to have a concrete rehabilitation project on Pine Street between Olive Street and Seeley Street. This section of street is in badly needed of repairs. This project would look at replacement of damaged concrete panels, curb, sidewalk, and joints. The project would be combined with repairs to Myrtle Street between Owens Street to Fifth Street. This segment is not included in the study area, since an improvement project on Myrtle Street was done in 1994. . RECOMMENDATION Staff recommends council pass a resolution authorizing the preparation of a Feasibility Report for street, and sidewalks improvements on Pine Street. ACTION REOUIRED If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 2005 ,RESOLUTION ORDERING FEASIBILITY REPORT FOR THE PINE STREET CONCRETE REHABILITATION PROJECT (PROJECT 2003-14) . RESOLUTION ORDERING FEASIBILITY REPORT FOR THE PINE STREET CONCRETE REHABILITATION PROJECT (PROJECT 2003-14) BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convepient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 15th day of March 2005. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk .. \ . . . O)e T""" 1.0 ~ T""" <;:) co ~ co ~ T""" ~ 51.0 \"\515' ~ ::> 16:18 524 518 0 C/) . . I WEST I 60B. 611 6Q8 607. i I \ II ,-.-.~---_.,-,.._._._-~....__...- ! i \ i \ 612- :10\ 6~5 611. ..... i Z\ 612. ~ ! tn~ ! ! 61& I i I - L-\\ 617 cr /'.... \;Q . Q ,..... 618 co 704. 'm- '\"11 707 I'- o. 70g I'- -i . IJ.J ... ~ . . 1 .312 I I' ! i ! T""" Q) i 1807 (\") I Q) 11.0: T""" I'- t5 I- ~' c I .. ....J ~!T"""i~!~ 0 I'- W 0:)' .~ I-......~_. <c c:: i ~ i ~ i T""" ~ T""" ~ :-,J ...L--310. rr: . .... i i 1. F F _,L! n . ....... C/) 35Q . ". ~<O',170.4 / (V 1888 ~ ..,.",... . ~~ ~90 W 1'~~8 CWEST j4Q6 ~ ~~<,;, 11103 .- :106 2002 I / ROAD i / - " ~ :' ~v 07 2003 <6) ~ "WEST OAK 8T 190~. I- en en . w 405 ~ _ o en 409 411 412. >- 414 . W ....J 420. W W 417 W z ! C/) ll.. 10-4 CE! y! c!.i~' ~ . '/. C/) /51 0 ~ 5"'6 C/) ~WJLLAR[j--1 / I ! I --I J I ! ,", I << ;< WEST, --nnr<- .-. 5f1 517 -~ . ~ 1901 0 C/) 1901 19'9 . . _J -'1 Location Map ~I"~ STtt,rr t'MlCUTC .C...A'-LlfM*l , -, . -~ R2IW R20W Rl9W (\") (\") 0> N. . T""" N co co 1!) D2N ~mN T""" T""" ~ 315. 1612 325 T31N DIN t~"'"'"" T30N IjUj'l 1618 . 32.0 ~ T29N , ~ T29N OAK CJ>[ T""" T2SN T28N T""" r~ I ~ 4(34 co. <<> nmWnm "C""" T""" . 415 4'14 R22W R21W R20W co. N Vicinity Map -q- T""" T""" f6 c.o to T""" T""" ~ PINE , ,'~l.l ~" t:"'t\; w-_____r"' ..t-- . "1\ T~ , o 200 Scale in Feet This drawing is the result of 8 compilation and re~roduction of land records.s they appear in various Washington County offices. The drawing should be used for reference purposes only. Washington County is not responsible for any inaccuracies. Source: Washington County Surveyor's Office. Phone (651) 430-6875 Parcel data based on AS400 information current through: January 31, 2005 Map prinf8d: March 71, 2005 .TubY ~at~. . MEMORANDUM FROM: Mayor and City Council Klayton Eckles, Director of Public Works J(i:1~~ TO: DATE: March 11,2005 SUBJECT: 2005 Street Improvement Project Approval of Plans & Specifications Authorize Advertisement of Bids and Discussion on Sidewalk Improvements DISCUSSION Staff has completed the plans and specifications for the 200S Street Improvement Project. The next step of the process is for the City to advertise for bids. In order to do this the City Council needs to pass a resolution approving the plans and specifications and authorizing advertisement for bids. Taking this step will allow us award the project to the lowest bidder at the April 19th City Council meeting. . One issue that has changed since the feasibility report is the addition of sidewalk on Sth Street. Based on the public hearing the City Council determined that the addition of sidewalk on two blocks of Sth Street was in the interest of the public' and a benefit to the area. This sidewalk installation can be achieved on the east side of Sth Street without too much difficulty or disruption. The road will be shifted five feet to the west to provide some extra room on the east side. Using this method, there is no need for construction of any retaining walls and there is only minor disruption of yards and driveways. In terms of recapturing the additional costs of the sidewalk, we propose using the same method used on Deerpath where property owners on both sides of the street would participate with an additional assessment of about $SOO per unit. We did receive a letter from four property owners, three of which were not on the side that would receive the sidewalk. Also there is an indication that several property owners might be in attendance at the Tuesday night meeting in an effort to voice some concern. RF,C'OMMFNOA TTON Staff recommends that the City Council approve the plans and specifications for the 200S street Improvement Project and authorize advertisement for bids. The plans and specifications include installation of sidewalk on the east side of Sth Street. . ,AC'TTON 1lliQlTTRF.n If Council concurs with staff recommendation, Council should pass a motion adopting Resolution 2005- Approving Plans & Specifications and Ordering Advertisement for Bids for the 2005 Street Improvement Project (Project 2005-02). APPROVE PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR 2005 STREET IMPROVEMENT PROJECT (PROJECT 2005-02) . WHEREAS, pursuant to a resolution passed by the Council on February 15, 2005, the City Engineer has prepared plans and specifications for the 2005 Street hnprovement Project (Project 2005-02) and has presented such plans and specifications to Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The plans and specifications presented by the City Engineer are hereby approved. 2. The City Clerk is ordered to prepare and cause to be inserted in The Gazette and in the Construction Bulletin an advertisement for bids upon the making of the improvement under the approved plans and specifications. The advertisement shall be published once in the Stillwater Gazette and twice in the Construction Bulletin, shall specify the work to be done, shall state that bids will be received by the City Clerk until Thursday, April 14, 2005, at 10:00 a.m. at which time they will be publicly opened at City Hall by the City Engineer; will then be tabulated and will be considered by the Council at their next . regular Council meeting on April 19, 2005, in the Council Chambers. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for ten (10) percent of the amount of the bid. Adopted by the Council this 15th day of March 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . , . . . ~r!.- ?;.J6. Ob March 13, 2005 Mayor Jay L. Kimble City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Mayor Kimble: The Fifth Street Improvement Project is scheduled to be discussed as a business item on the March 15, City Council agenda. Fifth Street homeowners understand as this item is scheduled as a business agenda item, the topic is not open for public input. As the Fifth Street project has changed dramatically from the original proposal, I would like to ask for a few minutes of the council's time to view our concerns about this project. I have enclosed the "Fifth Street Homeowners A1!ainst Sidewalks" petition which express the views of Fifth Street homeowners who are against sidewalks, against moving the street, but most important, against loss of any property for street improvements, I have also enclosed letters from many upset homeowners expressing their concern, Please feel free to contact me at home or at work if you have any questions or wish to discuss further. Thank you for your consideration. Sincerely, ~ ~'~~1 UlO-~~ JaThe M. Voosen l' Fifth Street South Stillwater, Minnesota 55082 651.351.1612 - Home 651.665.4710 - Work \ "Fifth Street Homeowners Aaainst Sidewalks" . The undersigned homeowners on Fifth Street, request the Stillwater City Council to abandon any and all proposed plans for sidewalks on Fifth Street between Churchill and Marsh, While we encourage the City Council to proceed with the proposed street improvement project, we vigorously oppose any plans that involve sidewalks, moving the street or result in a loss of property to homeowners. Signed this] ih day of March, 2005 Homeowner Address //--\ ]~}0 ,/)/\ ( .L;t< '?J>-,- ~~~, m0~~Q. 3, ,,} ,.vLer k.fp~;71 ~; v~ )" ej- .-.J,lu/u -7"''- /! 4, v. /e ((;,1 ,,/ ..-~ t.....~/ ( ( ( .-f- > 5, t: /7./A-'-:':.-C-,. r " ,&'~~ p'-C- / p /', ., / i' /(j ex. , ) 6, .t -c;", ~ ,,,- . -r {j,~' '\ lA VUc~; , dLlv\ 7.0 W11 t;-?~~1 8, ~".~,~, ':,f"'''',.z. 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"Fifth Street Homeowners AQainst Sidewalks," The undersigned homeowners on Fifth Street, request the Stillwater City Council to abandon any and all proposed plans for sidewalks on Fifth Street between Churchill and Marsh While we encourage the City Council to proceed with the proposed street improvement project, we vigorously oppose any plans that involve sidewalks, moving the street or result in a loss of property to homeowners, Signed this] ih day of March, 2005 Homeowner Address . ; D 0\ r- l' ' +'" (' I \ c- ,v> \ L-'C\\, L! S' ..=::>l- . 2. 1l7~ /?; If~~ )0/30- 5tH $si- // r /7 /L/ 'i { .'<, . ( ~ ~_J1~41L- (/6 Y () ,rl. (S vi) '!.:,v~ t.~~ , \\ ~ ~ ~ ~' C t-, ",;/,.-1.-:, J ( Co..r~ ~ ~ . ] .2 42- ~022(.o 4. i r \,.-r/\.? i j "~r:-l;' !<-.--<-.c.. ":__...\ .....~) -it... ,-' (i h' / 0 yo> C-' \,f' ~ C1;-,:'!V e,,- ,.)., 6-l:U ttWl 3, 5, .loe ('c~,;vi(.-, 1;2.,2(.\ >c~,/h 5/"L JfJ, " --~ j ~ <) , ~tt 6. "'I: J)~~Jl..'t / /.h~~ -, / / 2. 3 Jz'J J 7, 8, 9, 10 ]] 12, ] 3, . 14 j, ! L ), ~D F< vi IO(),-~ , / .~ 'f fFo (?,1 I /\~7 ~c r: \ t'1-C,,- . ~, ,~<"7/ /-, F ,<7/7{/)' ("///" /1 / (__ ;)/} //1// ~ <? c ~ /' / c .I / / / (, /- "t /<..__ /0 ct'.. E. <; / j'15 /1/1 /L /,-ji c:; ./ ? ;d /.'S: . /2 c. D if /1- 6:. !) /? / Hh/l Y <$/2 A 0/ /1/(: r {i /-I (i [J;; I~ '7/ ,c c? I'" /0 '<:' //1 <"c y C' /1j I. t F;;;r <y / i'J E 0 /'- ;;//2 ('/-7 / ," \\ /J1y D///(/L'W/fY T() ~/l;:!/J~/--(/I'I'3) /J1 / (/y r /3[ CI-(/lN6/-.I.) ~C' It u , ? t{I (i ('IL D i) f<? A / /\/ ;j 1/ //c7 I () & /l12/kY E' I 1-, W{WLD II I~[ IJR./-c./7K DC/1.0./ (JF- ~(/ Sf C; (~r;U'E;/:f//)[[{//!l;~) . 1 L~jJA/2/( Ie L;-, H,J{! l;) ll/-c /'~ c" (, C//L(j LJJ; /fA.' T{) ;-- /-l Ie: I>' ,11 C/2[ //1. IE/(, /':;.;;- ( 0E T. /"'-[[///v 6 l"-l2tJ/l/ 11-4. //C"/J1L () /t' A/ J-=;z 5 A (1c: v/~ '5/ [IE eLli!. k '- /Vcc' I ?'P/,-t:/t/'AI F,I' U /Jj <?v /'( [,;/L' [ 2 /}/'uc.;: AN /J Y .--/ I t., Z"L.--4) /15;{- [';1/ ",.oIL-/:;;: &- 0/ /lI {; 7' v /} ~ !;fA [) /,"/1) (i L/ &1/ WI 7/7',j (/ F /}.j,Jf)/ AI? '5/0 E Ltl/lL;:f f I2Ji!-A-I/~ D /'1,'t:7/2/<, 7. Ot'Z/iZ'f'N /!/i))cCe"// g' c //t/Rc/7'ILL ~/LI '5{.~. b- /1[ (l E II/J 1/6 7 R'i I "~lX't2. {JJ5nl<.t:D /-I () {/ :; I-' /;I {; t. [) <:; ,. . ;/?/azdC 1.2 .:2ooS- ./ . I want to say that I am greatly disturbed by the addition of a sidewalk to the street improvement plan for South sth Street. The new plan seems to have sprung from nowhere, and meets no apparent need, in my opinion, I can whole-heartedly support the original plan, but see no benefit the new plan that can justify the additional cost to the city and the obvious negative impact to the properties on the west side of the street caused by moving the street. My property is the 200 feet of sth Street on the southeast comer of 51h and Hancock, so it might be argued that my property would be a "winner" in the new plan. My response to that is, again, that the cost is far too high - both in the cost of the construction itself, and, more important, in the impact on the whole neighborhood of the degradation of the properties on the west side of the street. . I urge the council to turn away from the disruptive new plan and return to the original street improvement that was originally proposed. #~ 7(' ~~~ ~ 1//1 S, ~ sf. S.h //.0'4' Ie,; 777;V . . February 22, 2005 Councilman David Junker City of Stillwater 216 North Fourth Street Stillwater, Minnesota 55082 Dear Councilman Junker: My name is Jim V oosen. My wife and I live at 1020 Fifth Street South. Our home is located on the northwest comer of Fifth and Hancock. I, along with several of our neighbors, attended the City Council meeting on February 15, to learn about the proposed renovations of Fifth and Hancock, which are planned for this summer, As Shawn Sanders presented the proposed project plan for street improvements, we were all very pleased to learn that sidewalks were not included for Fifth or Hancock. . After Shawn had completed his presentation, discussions seemed to center around the Deer Path project, along with some concerns from residents on the fonner site of Rose Floral. Noting that these concerns would not affect improvements to our property, and as the Project Plan had everything we were looking for, we decided there would be no need for any of us to come up to the podium. It was at this time we decided to leave the meeting. I turned on the broadcast of the meeting after arriving home and was very disturbed as to the direction the Council was taking in regards to sidewalks on Fifth Street. Several of my neighbors met over the weekend to discuss the sidewalk issue. I would to point out a few of our concerns: · Many of the homes on Fifth Street from Hancock to Churchill have very minimal setbacks from the street. Our home is only 21 feet from the street to the front of our home, Should a sidewalk be installed, we would totally lose any front yard we now have. . . · Many of the homes on the west side of Fifth Street have steep embankments, If a sidewalk is put in, retaining walls would probably be required, These additional expenditures over and above the proposed assessments would be very expensive for the property owners, · I have spoken with senior citizens who walk their dogs every day, and they are dead set against sidewalks, They mentioned that in the winter, the areas that have sidewalks are either not shoveled, or, they are icy, and unsafe to walk on, They prefer walking along the side of the street for better traction and not having to worry about falling and breaking bones, · Many of our neighbors feel that the vehicle traffic on Fifth Street is so minimal that there is no concern about walking on the side of the street. · Pedestrian traffic on Fifth Street is also minimal. Yes, we see people taking Sunday afternoon walks, but the foot traffic is not near the levels of other streets in Stillwater. · The fonner Senior High now Junior High has operated at its current location for some 40 years without sidewalks on Fifth Street. We see no need to make any changes now. . · As the project was originally laid out two years ago, there would now be additional costs to the homeowners for resurveying, reengineering and bringing the plans up to date, While the residents of Fifth Street have concerns over sidewalks, we are all for the street improvements, We have all taken notice of the street improvements in other neighborhoods and look forward to the project being completed in our neighborhood which would enhance the look of all of our homes. Our main concern at this time is to express our thoughts to you, and the Council, as to how we feel about this issue. In fact, many of my neighbors want to start a petition "against" the construction of sidewalks on Fifth Street. I hope you, and the Council, take our concerns into consideration when reviewing the project for Fifth Street. We would encourage the Council to move forward with the project as proposed by Shawn Sanders and "NOT" include sidewalks on Fifth Street. Many of my Fifth Street neighbors, including myself, would be happy to meet with you, along with attending the next Council meeting, to discuss this issue and answer any questions you may have about our position. . Thank you for your time, Sincerely, . James M. Voosen 1020 Fifth Street South Stillwater, Minnesota 55082 Home - 651.351,1612 Work -, 651.665.4710 Email-i.voosen(a)comcast.net Email cc:sdiemler(a)msn.com i .mapel(a)comcast ,net iakoy(a)netzero,net Steve Diemler, 1104 South Fifth Street Jim Mapel, 1016 South Fifth Street Ernie J akoy, 1021 South Sixth Street Hardcopy cc: Stillwater City Council 216 North Fourth Street Stillwater, Minnesota 55082 . . . !Jim and Maureen Mapel - 1016 S, Fifth Street - property owner (651'342-0403) 1. Attended City Council meeting during which this project had a public hearing. After hearing that sidewalks were not defined to be part of the project, I left the meeting early. I have learned my lesson - I will no longer leave meetings early! 2. I am opposed to sidewalks on either side of the street. I do not see their value and most residents do not want sidewalks at aIL 3, Regarding the proposal to add a sidewalk to the east side ofthe street and move the street 5 feet to the west, I am opposed to this plan, I did not purchase the lot only to have five feet of it taken away and "given" to the residents on the other side of the street. Will my property taxes go down as a result and the other owner's property taxes go up? How far away from a house does the utility pole have to be from a dwelling according to Excel Energy? 4, I believe that that sidewalks and moving the street to the west is irresponsible and destructive to the value of these historic homes that have existed for many years without the need for sidewalks. 5, Walking in the street, something I've seen residents doing many times, does not seem to be hindered by the lack of sidewalks. 6, Ifthere are residents at the south end of Fifth Street that have and want sidewalks or because they are located nearer the school, then let them have them - but do not let those not in historic homes force them on those that do not. . . lJudy Letizo - 1008 S, Fifth Street - property owner (651-439-4068) . 1, Why take five feet from 1 side to give to the other side? Abandon plans for the sidewalk? Who uses it? 2, Docs the cost of moving five feet justifY the additional costs of street cost, gas, electric, water, and sewer? 3, If this shift of the street is done, the curb or street will end up one and a half to two feet from my first step on the bank on my side, 4, Who does Excel Energy pass the cost of moving the utility poles on to? 5, Lots have been surveyed in the past - how does it affect the survey? 6, Property taxes: based on size oflot, does ours go down if we loose five feet? . . ..,. t MEMORANDUM . TO: Mayor and City Council FROM: sIX) Shawn Sanders,'Assistant City Engineer DATE: March 11,2005 RE: Boutwell Road Feasibility Study Project (2005-05) DISCUSSION . This summer it is planned to reconstruct Boutwell Road from Myrtle Street (C.S.A.H. 12) to Creekside Crossing. The road now is twenty feet wide with two-foot gravel shoulders. It would be constructed to urban standards with new curb and gutter streets, storm sewer, and a bituminous trail. New water main and sanitary sewer would be also be installed along Boutwell Road to extended these services for future areas of Stillwater Township that would be annexed into the City. Boutwell Road has been designated a Municipal State Aid Street and is eligible for funding from State Aid monies. Although most ofthe properties on Boutwell Road are in the Township, the properties in the first 1000 feet north of Myrtle Street are in the City. These are the properties that would be included n , the study area for the street, storm sewer and trail improvements. RECOMMENDATION Staff recommends council pass a resolution authorizing the preparation of a Feasibility Report for street, trail and storm sewer on Boutwell Road. ACTION REOUIRED If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 2005 .RESOLUTION ORDERING FEASIBILITY REPORT FOR THE BOUTWELL ROAD PROJECT (PROJECT 2005-05) . RESOLUTION ORDERING FEASIBILITY REPORT FOR THE BOUTWELL ROAD PROJECT (PROJECT 2005-05) BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: That the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 15th day of March 2005. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk .... ~ . . . j . ~ ); --y .....~ ." . \1230 Reo ~~.~~ ,,~ i t2OCl11400 8220 ~ EAGLE RIDGE Fl I I I I }< --'--...~.~ m. 0u80l1 ~ lO6O 7879 ,/-." 12997 /7819 7789 12993 ~:: I [ 130551' 13129 13199 7699 5}', ~-' "'J669 12950 12960 7639 13210 - " l ~ ~"" ~ '.. ! m..LUZ__ ---\ 220 OuIotA L',2 g,uTNEIL 1f-1>. PR tlSlCT ~ ft.';. 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R1IW R20W R19W D~I J D2N DINI 1 DIN L, YO( mT3ON~m DeN l~ :: l ~::: P-~LJ TIm R.:!2W R21 W R10W Vicinity Map . o 286 Scale in Feet 1~ ~ T~ dt.wing ill I,. _ul d. compil8lion and~rodudionoll.,.;1-o...1MV ~ in ..,;,;,u. w..Nnvton Cwnty otr\r:ft Thell......inga/lOUldblluHdlot'.....nc:e ~on/'i_WllShingtonCounl'.ncII _tilllefor...,io'Ieccu'eiM . ~:W..hingIonCcMriy&.rv.ycf.O".... ~!$51)~75 h<otldubMedonAS<<:lOirIormel.lon .:a.rno'lttlYough:.lanuwy31.2005 MIoIlprjnjltd:p.wchlT.2005 ~ j . . . MEMORANDUM March 8, 2005 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Special Event - Fall Art Fair DISCUSSION: Attached is the special event application and contract for the Fall Art Fair for your review and approval. It should be noted that the Chamber is requesting a "sandwich board" in addition to the banner request that was approved on January 18, 2005. RECOMMENDATION: It is recommended that the request and contract be approved, however the Community Development Director recommends that the sandwich board not be used because they will have a banner across Main Street. ~ , (StilJw.a te~~ ~--...--=;;;;. ~ ,,.. a,o'''''lorf Of _Iltltlaal#. '1) 216 ,~_ .Jtl, Street Sfillll:ater~ ,u.~ 55082 Telf'I)IHme: 651-430-8800 .f'ax: 651.,130-8809 A':'PL'C,IT'ON FOn SPEC'A'J EVENT All items on application MUST be completed and received by the City 45 days prior to propose. event In\ci:~j~;PIiCalions will not be processed Submittal Date: APPLICANT INFORMA nON Organization (cSi~-t/~ l\~v C.\~\ Type of r<}t{\.C~ SCt~O-t) Organization )~ <:> V\-,~I\ ~ \.\~ State \./ ~ ~~LlDD\ Non-Profit For-Profit K Contact Person Address City Y\~J ziP_52Q_~_?- Daytime Phone Alternate Number EVENT INFORMA nON (Special Events involving the use of City Property may require Park Board or Parking Commission Review. Events on Private Property may require Planning Commission review) Date(s) of Event ~ <),0 rcl ~ Hours of Event J D - t) ~~ 0'- .r-.' (Special Events conducted alter 10:00 p.m., require l./+ \ Council approval of a variance to the noise ordinance) S \A.,y'l, ('y.-\- 2.. . Purpose & Description of Even'y"-' ~~ }~+"~) Proposed Location of Event (be specific) LAwJ 1 L '? CV\A C Type of Event \~ ~ -,\ If Lowell Park is to be used: North Lowell Park or ~ Lowell Park (b,.:.k ,.{.ich one or both) '. ~ Estimated number of people to attend Following Information must be supplied (Put a check next to items pertaining to your event. If not applicable - Please put NIA in the space) Selling Alcohol Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day Permit to Consume (for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee) Site Map (required) (attach to application) Impact on Parking (requiredL__________ Describe: . (CONTINUE ON BACK) I Special Signage Describe: Cflu,*^V\...f---tCA/\ boCl--~ CUV~rvy +0 ~AV c,)V\ CLL n "\ /1 OVV\ j Letter of Approval by Property Owner if on Private Property (attach to application) .Tents or Membrane Structures Cooking Operations Water Activities (River/Lakes) Size Propane River Lake Name: Location Deep fat frying Exiting Points Other EMS Needs Open Flame or Burning Operations Fireworks Street Closure EMT Standby Ambulance Standby Fire Department Standby Describe / Polke 07t~eeded Restr~s (Portable) (] .~ Entertainment ~ VJ Level of Promotion/Advertisement Other Info the City should be aware Of:~ ~~CL-el _\v1.~ ~ ~~ 7P,D~C J - ._.~- What Streets:______________________________________________ (Required if alcohol is being served on public property and attendance is over 75 people or at the discretion of the Police Chief) - Contact Stillwater Police (651- 351-4900) to arrange for officer ~ ~ (Applicant to pay for restrooms - Contact Public Works 275-4100) Type of Music -~~~~ Gk \'1 6 V./l'.. - ,C \.' ~ .~..J ---, ,'---' . a,. ,,'t'\ . Community Development I Comments: City Administrator , City Clerk I Fire Chief I Police Chief I Public Works Director I Public Works Superintendent I Parks Board Approval Required I I Planning Comm. Appr. Required n City Council Approval Required , I FEES (if applicable) Permit to Consume: Temporary Liquor License $25.00 per day Event Fee Deposit $250.00 Other Fees: . TOTAL FEES Revised: July 15, 2004 , FALL COLORS FINE ART AND JAZZ FESTIVAL This Agreement between the City of Stillwater, Washington County, Minnesota ("City"), in conjunction with the Fall Colors Fine Art and Jazz Festival, part of a community wi. celebration of the City (the "Event"); and the Greater Stillwater Chamber of Commerce,_ Minnesota non-profit corporation (the "Chamber"). 1. Celebration. The City has encouraged the Event as a community wide celebration in order to foster and promote tourism and encourage commerce that will ultimately increase property values and the quality of life within the City. 2. Event/Alcohol: No alcohol will be served during this event and no Other Alcohol or Coolers are allowed. The Chamber is responsible to see that no other liquor is brought into the park. 3. Insurance. The Chamber must provide to the City satisfactory proof that it has obtained liability insurance that names the Chamber and the City as an additional insured, as loss payees, in an amount of at least three hundred thousand and no/100 dollars ($300,000.00) per person and one million and no/100 dollars ($1,000,000.00) per occurrence, for loss sustained by either acts or occurrences that arise from or grow out of the celebration. 4. Sians. The Chamber will post signs, the number and content of which must be approved by the City Police Chief, describing the regulations prohibiting liquor as well as the prohibition against participants bringing their own liquor into the park. 5. Noise Control. The Chamber is responsible to control the noise emanating from the Area at a level that will not interfere with the peace and repose of the residential area. the bluffs on the north, west and south edges of the downtown. 6. Hours of Operation. Operations are limited to 10:00 a.m. to 5:00 p.m. Saturday, October 1, 2005 and 10:00 a.m. - 5:00 p.m. Sunday, October 2, 2005. (Setup Friday, September 30,2005) 7. Police Power. The City reserves the right to order a shut down of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of this Agreement is violated. 8. Exclusive Use of Lowell Park. In return for the exclusive use of the South End of Lowell Park and the right to sublease spaces within the park(s), the undersigned hereby agrees to the following stipulations: · Damage deposit of $250.00 and a users fee of $500.00 to be paid at the signing of this contract (deposit of $250.00 to be refunded in whole or in part, depending on amount of damage, if any, as determined by the Parks Director). The lessee shall be responsible for any damage that is not covered by the deposit. · Lessee shall furnish dumpsters or roll-off boxes in sufficient quantity to contain the accumulation of trash generated by the event(s) and shall see that all trash is picked up daily and deposited in dumpsters, including the emptying of park trash receptacles. . I . . . NOTE: In the case of Lowell Park the existing restroom facility shall be closed and the City shall furnish at least four additional restrooms at City expense and the four additional restrooms by the lessee will be at their expense. · Lessee shall confer with the Chief of Police as to the advisability of closing the Levee Road (Lowell Park) and shall hire any security personnel the Police Chief requires. 9. Hold Harmless and Indemnifv. The Chamber agrees to hold the City harmless and to indemnify and defend the City with regard to any claims, causes of action or demands that might be brought against the City arising out of the activities in the Area including the dispensing of Liquor pursuant to this Agreement. 10. Event shall be as described in the attached Special Event Application, which may have comments, shall become a part of this contract. IN WITNESS WHEREOF, the parties have set their hands this ,2005. day of GREATER STILLWATER AREA CHAMBER OF COMMERCE By Its Subscribed and sworn to before me this day of , 2005. Notary Public CITY OF STILLWATER Jay L. Kimble, Its Mayor Attest: Diane F. Ward, Its Clerk Subscribed and sworn to before me this day of , 2005. Notary Public Page 2 of2 . ASSESSMENT NOTICE NOTICE IS HEREBY GIVEN that the 2005 Open Book Meetings for owners of property located in the City of Stillwater in Washington County, Minnesota, will be held at the following locations. Cottage Grove Gty full on Thursday, the 7th of April 2005, 5:00 p.m. - 7:00 p.m Oakdale Gty full on Wednesday, the 20th of April 2005, 5:00 p.m. - 7:00 p.m Washington County Government Center on Wednesday, the 4th of May 2005, 1:00 p.m. - 7:00 p.m These meetings are held for the purpose of reviewing and correcting the assessment of said Real Estate for the year 2005. . All persons considering themselves aggrieved by said assessment, or who wish to complain that the property of another is assessed too low, are hereby notified to appear at any of the above mentioned meetings, and show cause of having such assessment corrected. No complaint that another is assessed too low will be acted upon until the person so assessed, or his agent, shall have been notified of such complaint. Given under my hand this 16th day of March, 2005 ~Jal:t0/ Diane F. Ward, City Clerk of the City of Stillwater Published: Stillwater Gazette, March 18, 2005 Posted: City Hall, Stillwater Public Library and Cub Foods . Washington ~County ~~ Community Services Department . J~. '-. March 8, 2005 - "'-'---f V [ ---1...1-" Lv Steve Russell Community Development Director City of Stillwater 216 N 4th Street Stillwater, MN 55082 Dear Mr. Russell: The County considered 24 funding requests totaling just over $4,000,000, which was well over the $1,219,045 available to spend. Regretfully, your Community Development Block Grant (CDBG)/Home proposal for the Target Area Park and Trial Improvement Project was not recommended for funding by the CDBG Citizen Advisory Committee. The CDBG Citizen Advisory Committee recommended funding for eight projects. Three of the projects are continuations of current projects. The following is a list of the projects that were recommended for funding: . 1. Washington County Owner-occupied Rehabilitation Program 2. City of Lake Elmo, Cimarron Gas Service Rehabilitation 3. City of Landfall, sidewalk, Curb and Gutter Replacement 4. City of Cottage Grove, Crestview179th Street Sidewalk Installation 5. Lee and Rose Warner Nature Center, Accessibility Improvement 6. Woodbury Community Land Trust, The Village at City Walk 7. Twin Cities Habitat for Humanity, Retreat at Garden Gate-Woodbury 8. Two Rivers Community Land Trust, Acquisition and Rehabilitation Project These projects are now the basis of the 2005 Annual Action Plan and have been released for a public comment period from March 8, 2005 to April 26, 2005, when the County Board will vote whether to approve the 2005 Annual Action Plan. Please feel free to contact me at 430-6503 if should questions arise. Sincerely, 7J:}tcj! '~1....-rK?(' ~MG- Mary Farmer Kubler Financial Assistance Supervisor C: Tim Thomsen . Cottage Grove 8180 Belden Boulevard Cottage Grove, MN 55016 Phone: 651-430-4159 Fax: 651-430-4157 TIY: 651-430-4119 Forest Lake 121 11th Avenue SE Forest Lake, MN 55025 Phone: 651-430-4260 Fax: 651-430-4274 TIY: 651-430-4278 Government Center 14949 62nd Street North P.O. Box 30 Stillwater, MN 55082-0030 Phone: 651-430-6455 Fax: 651-430-6605 TIY: 651-430-6246 Woodbury SelVice Center 2150 Radio Drive Woodbury, MN 55125 Phone: 651-430-6455 Fax: 651-275-8723 TIY: 651-275-8653 WVVW.co.washington.mn.us Equal Employment Opportunity I Affirmative Action 4rd Annual Nature Valley Grand Prix Stillwater Criterium part of the Great River Energy Bicycle Festival . Tentative Racing Schedule June 12th, 2005 11 am - Streets closed 11 :30 - Cat 2,3 (40 min.) 12:30 - Women's intro . 12:40 - Women's elite race (45 min.) 1 :40 - Men's Intro 1 :50 - Men's elite race (60 min.) 3:30 - Streets open . . e Stillwater Criteriurn * PeIK(' f)fJH ,) 81iW hOf$i<::' .<1 tnltl(f .. ~.. A "'t""'~l :m:.,..1 .U:Xl....,..",,....,, bJ~.~ 't -,-- ---.::J L Chestnl, ;, ... t '---I .. I I C..............J , ....__J. . ~J .. ., - ~ ~ l:@ rJr'J~ : , 0,," ~jrU--l.' :~__~_~~...' J!r. ':". ~ _ \ ' --1-,= ---::;'l&..,L \\ Pine -= --':'r=--=- *'-~, -.. I \~ --==~ waln~ :,' ~ Jl -_ I ~ / 7Iln~~""'.' ~ I !' II I ,. t.~=, \ (~~~ I ' .. ~ ~&ncOCk U IN!; - . I 5th 4th ll-J~~ I /, ~. 3rd I~ } "') 2 lid II 1 st Olive . . Nature Valley Grand Prix Stillwater Criterium Sunday, June 12,2005 . Proposal for the City of Stillwater, Minnesota The Great River Energy Bicycle Festival is a five-day cycling event. The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's seven year and fourth in Stillwater. The Festival's road racing events are organized into a series, titled the Nature Valley Grand Prix. The Grand Prix is part of the National Racing Calendar (NRC), USA Cycling's listing of the top professional races in the country. On its weekend, the Grand Prix is the most important bicycle race for pro cyclists in North America. Professional/Elite Bicycle Races in Stillwater As in the past two years, the Nature Valley Grand Prix concluded with a criterium in Stillwater and was very successful. For 2005, the Stillwater Criterium will be held much the same as before with some minor improvements to attract more spectators and racers and again will be the closing race to the weekend's events. The 2005 Stillwater Criterium will include just three divisions: pro/elite men, pro/elite women and. advanced amateurs. Lower level amateur divisions would not be offered in order to ensure that the event runs safely, efficiently and with a minimum of inconvenience to the residents. Associated Activities The audience for the Great River Energy Bicycle Festival is Minnesota families. In addition to bicycle racing, the Festival organizers will provide stunt riders, DJ music and kids' activities. Stillwater area groups are encouraged to add their own family activities to the Festival. Our goal is to make this event into a partnership between the Festival and the community. Working with the Stillwater Community In previous years, we had the opportunity to work with the community of Stillwater and it has been excellent. One of our top priorities is to ensure that this event benefits the Stillwater community. We are working closely with Monty Brine (Brine's Market), Dave Junker (US Bank), Diane Rollie (Chamber of Commerce), Mike Lyner (Stillwater resident). We are also having ongoing discussions with Chief Dauffenbach, Steve Russell (City Planner), Susan Smith, Jay Kimble (mayor) and many others. Race Route & Venue The race course will be the same one used in the previous three years. See attached map. . . Street/Road Closures A complete closure of the race course is needed to ensure safety for racers, spectators and residents. This circuit will be closed to traffic and free of obstructions (e.g. parked cars, dumpsters). Closure will last from 11 am to 4:00 pm. Schedule 11 am - Streets closed 11 :30 - Cat 2,3 (40 min.) 12:30 - Women's intro 12:40 - Women's elite race (45 min.) 1:40 - Men's Intro 1 :50 - Men's elite race (60 min.) 3:30 - Streets open . Resident Notification & Accommodations A key to a successful event is to minimize inconveniences for the residents. Pre-Event · Spring - Letters, schedules and course maps will be sent to all affected residents and businesses. The letters will include contact information for people wishing to discuss their concerns with the organizer. · Two weeks advance - A reminder will be delivered to the residents affected by impending street closures. · Day Prior to event - Street closure signs will be posted per Police Department guidelines. · Other - Press releases and maps will be sent to the Stillwater Gazette (among other media outlets). Posters and brochures will be distributed throughout the community. Event Day · Pedestrian crossings - Pedestrians can cross the course at many locations. · Detours - will be designated per Stillwater and Washington County guidelines. · Maps - Course marshals will provide course maps and schedules to motorists who ask for information. · Vehicle crossings - vehicles can cross the course under police or race director supervision (driving on the course during a race is prohibited for safety reasons.) · Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so before, between or after the completion of the races. Route Security Route security will be provided by a combination of police and volunteers. Every intersection will be staffed and police will be stationed at key intersections. Many of the comer marshals will be equipped with radios. Four police officers will be on duty. One each will be stationed at Chestnut/2nd, Pine/3rd and 3rd/Chesnut. The fourth officer will "float". . Construction Schedule A limited amount of event setup may be conducted on Saturday, June 11. This will primarily involve pre-placement of materials to be used the next day (e.g. barricades, snow fencing). Event setup will begin Sunday morning at 7 am and will be completed by llam. Road barricades needed to close the race circuit will be pre-placed on Friday or Saturday They will be pulled into place when needed (see above) and then pulled back when the roads open, Tear down will begin at 3:30 pm and should be completed by 6:00 pm. Most materials will be loaded into trucks immediately. Materials requiring pickup by vendors (e.g. road barricades) will be removed on Monday. . Parking To minimize congestion in downtown Stillwater, we will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who is traveling to Stillwater specifically for the race to park in lots that are either inside the course or are up the hill (e.g. Lots 12, 13 & 14, as designated on ilovestillwater.com). We will also encourage people to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested City Support: Police: 4 officers onsite Medical Personnel: 2 EMT's onsite Insurance The Nature Valley Grand Prix is permitted under USA Cycling, the national governing body of the. sport of bicycle racing. Insurance is provided by USA Cycling's carrier, American Specialty Insurance Services ofRoanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds made from the Nature Valley Grand Prix will be benefiting our charity, Children's Hospitals Cancer Kids Clinic. Organizing Body The Great River Energy Bicycle Festival is organized by Minnesota Bicycle Festivals, Inc. MBF is a non-profit corporation that was established specifically to create and manage bicycle racing events. The MBF officers, Board of Directors and the managers of all of the component events donate their services to support the Festival and Children's Hospitals. Other MBF races have taken place in downtown St. Paul and Minneapolis, the Minnesota State Capitol, the University of Minnesota campus, Redwing, Winona, Virginia, Mankato and Plainview. . Web Site Statistics From 2/16/05 thru 3/9/05 . Default Page Employment Search Results Community Information City Departments SL Croix Valley Recreation Center Home Schedules Police Tourism Map Library Public Safety (Fire & Police) Government Special Annoucements City Code FAQ Community Development Winter Season Information City Officials Parks Public Hearings Administration Agendas & Minutes Helpful Links Fire City Staff Public Input Form Permit Information Dog Licenses Public Works Building Inspection FAQ Links Waste & Recycling Water Department Engineering Contact Us Boards and Commissions Pictures Reservation Information Local Ordinances Services and Fees City Council Minutes (2005) Park Photo Gallery Park Amenities Planning Commission Frequently Requested Phone Numbers Subscribe to Agendas/Minutes County/Legislative Information for Stillwater Public Hearing Notices Page Views by Section Page Views 10425 3106 1140 1073 870 763 502 444 398 382 349 348 318 251 250 231 194 186 185 163 158 134 132 129 123 102 102 96 96 93 84 81 79 76 74 71 69 64 63 61 59 59 59 58 58 53 52 49 48 47 Percent of Total 41.17 12.27 4.5 4.24 3.44 3.01 1.98 1.75 1.57 1.51 1.38 1.37 1.26 0.99 0.99 0.91 0.77 0.73 0.73 0.64 0.62 0.53 0.52 0.51 0.49 0.4 0.4 0.38 0.38 0.37 0.33 0.32 0.31 0.3 0.29 0.28 0.27 0.25 0.25 0.24 0.23 0.23 0.23 0.23 023 0.21 0.21 0.19 0.19 0.19 Section . . 3/10/2005 Finance City Council Minutes (2004) Election Information Planning Commission Minutes Crime Prevention Tips Run Responses Helpful Handouts Park Reservation Form Park Board Minutes Annual Report Elections FAQ Utility Billing Information Human Rights Commission Heritage Preservation Commission Parks Board Board of Water Commissioners Charter Commission City Finance Information Stillwater Scene - Newsletters Downtown Parking Commission Parking Ordinance Response DistricUISO Rating Streets Special Event Information Reporting Form Recreation Fires Skateboarding/Scooter/Rollerskate Ordinance Bicycle Licenses Tree Trimming & Planting Sewer Fire Related Links The Public Improvement Process Fence Permit Home Occupation Joint Cable Commission Animal Ordinances & Licenses Design Review (Downtown) Frequently Asked Questions (Water Dept.) Gambling Licenses Council Meeting Procedures Heritage Preservation Commission Minutes Library Board Curfew Ordinance Liquor Licensel:; Settlers Park ~ 1.5 MG Reservoir Burning Permits Charter Commission Minutes Design Review (West Business Park) Banner Request Signs Peddler Registration Special Use Permit 3/10/2005 Web Site Statistics From 2/16/05 thru 3/9/05 45 41 40 38 38 38 36 36 33 31 29 28 28 27 27 27 26 25 25 25 25 24 24 23 23 23 21 20 19 19 19 19 19 19 18 18 18 18 18 18 17 17 17 16 16 16 15 15 15 15 15 14 0_18 0_16 0.16 0.15 0.15 0_15 0_14 0.14 0.13 0.12 0.11 0.11 0.11 0.11 0_11 0_11 0_1 0_1 0_1 0_1 0_1 0_09 0.09 0_09 0_09 0_09 0.08 0.08 0_08 0_08 0_08 0_08 0.08 0.08 0.07 0.07 0.07 0_07 0.07 0.07 0.07 0.07 0.07 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.06 . . . . . . Carbon Monoxide Alert Noise Ordinance Construction/Engineering Terms Variance Information Sign Ordinance Utility Billing Rates Sample Assessment Hearing Notice Absentee Ballot Process & Information TOTAL 3/10/2005 Web Site Statistics From 2/16/05 thru 3/9/05 14 14 13 11 10 8 4 3 0_06 0.06 0.05 0.04 0.04 0.03 0.02 0.01 25320 100 STILLWATER FU5L1C Ll5lZARY 227 N. Fourth St., Stillwater MN 55082--4806 65\.4-39.1675 FAX 651.4-39.0012 . Board of Trustees Meeting Agenda Tuesday, March 8,2005, 7:00 P.M. 1. Call to Order & Introductions 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports* E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report* H Policy Review- No policy this month A+ I A 5. Building Expansion A. Design Progress - John Mecum, MDA I B. Recommendation of the Construction Manager at Risk Selection Task Force A C. Report on the Workshop Session with the City Council I D. Temporary Housing for the Library D . 6. Fundraising Campaign A. Campaign Events B. Report of Other Progress to Date C. Board Fundraising Targets & Pledges D. Library Foundation Board of Directors I I I D 7. Parking Agreement with Ascension Church 8. Projected Operational Costs Report D# 9. 2004 Budget Resolution A* 10. Release of Approved 2005 Capital Funds A+ 11. 3M Printing Proposal D* 12. FamilyMeans Grant Proposal A* 13. Board Committee Assignments D 14. Other IS. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext. 17) before 5 P.M. . on Monday, March 7, 2005. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed . . . Agenda Item 4.A. STILL WATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER, MN 55082-4806 651439-1675 FAX 651439-0012 Board of Trustees Meeting Minutes Tuesday, February 8, 2005 Present: Bill Hickey, Dick Huelsmann, Ruth Ranum, ML Rice, Brian Simonet, Andrea Tipple, Mary Weber Absent: Bill Fredell, Julia Sandstrom Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Can to Order President Hickey called the meeting to order at 7:00 pm. 2. Adoption of the Agenda Adopted with a motion by Ranum and a second by Fredell. 3. Communications and Public Commentary Letters were shared. 4. Consent Calendar The Payment of2005 Bills was removed from the Consent Calendar. The remaining Consent Calendar was approved with a motion by Rice and second by Tipple including payment of bills in the amount of$17,392.88 for 2004. The motion passed. 4.1 Payment of 2005 Bills Motioned by Rice, seconded by Tipple to approve payment of 2005 bills in the amount of$13,676.06. 5. Building Expansion A. Design Progress The next steps are awaiting the selection of a construction manager. B. Request for Qualifications The Construction manager list has been narrowed to four with selection interviews set for the end of February. 6. Fundraising Campaign A. Campaign Events A contract was signed with Oak Glen for the golf tournament There are plans for a gala, a display at Cub and a panoramic photo on the lawn. B. Report of Other Progress to Date A direct mail campaign to most of the households in the Stillwater school district has generated $52,000 in contributions so far. A workshop meeting with the Stillwater City Council is scheduled for March 1 st. C. Pursuing Board Fundraising Targets Reminder to the Board to continue to pursue the contacts that have been identified. D. Creation of a Library Foundation board members was discussed. The make up of the potential foundation 7. Parking Agreement with Ascension Church The Board agreed in principle with the contract provisions negotiated by the President of the Board of Trustees. Minutes 2/8/05 Page 2 8 Projected Operational Costs Task Force discussed by the Board. A proposed outline was shared and 9. Orientation of New City Council Members Trustees and staff will participate in an orientation for the two new city council members before March 1 st 10. 2004 Budget Resolution Director Bertalmio explained that due to a problem with Washington County Library budget acquisition reporting system, the Library may ask the City to hold some 2004 materials funds for use in purchasing materials in 2005. 11.2005 Budget Impacts of Computer Maintenance Assistant Director Blocher reported on progress and frustrations of changes in computer maintenance. 12. Union Negotiations Two negotiations sessions are set for March. 13. Other 14. Adjournment The meeting adjourned at 8:30 pm . . . Diane Ward From: .sent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, March 03, 2005 12:16 PM Pat Raddatz Washington County Board Agenda - 3/8/05 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda March 8, 2005 * 9:00 a.m. 1. 9: 00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. .3. 9: 10 - Consent Calendar 4. 9:10 - Transportation and Physical Development - A. Century Avenue/Valley Creek Road Reconstruction Project - Sandy Cullen, Trans. Manager B. Acquire Property Adjacent to Government Center * Don Wisniewski, Director 5. 9:35 - Community Services - Patrick Singel, Deputy Director Revised policies for the Crisis Shelter/Utility Aid Program 6. 9:55 - General Administration * Jim Schug, County Administrator A. Legislative Update B. Woodbury Tax Abatement 7. 10:35 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8. Board Correspondence .9. 10: 55 - Adjourn 10. 11:00 to 11:30 - Board Workshop with Community Corrections 1 Community Corrections Advisory Board's Report on Domestic Violence ************************************************************************ Meeting Notices Reminder: No Board Meeting March 29, 2005 * Fifth Tuesday . March 8 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center March 8 - Extension Advisory Committee 4:30 p.m., Washington County Government Center March 9 * MELSA 12:00 p.m., 1619 Dayton Avenue * St. Paul March 9 * MICA 2:00 p.m., 161 St. Anthony Avenue * St. Paul March 10 - Community Services Advisory 7:30 a.m., Washington County Government Center ************************************************************************ Washington County Board of Commissioners Consent Calendar * March 8, 2005 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Assessment, Taxpayer Services and Elections A. Approval to renew application for on sale and Sunday liquor license for Stoneridge GO. Club for the period April 1, 2005 through March 31, 2006. B. Approval to renew application of off sale liquor license for SSG Corporation for the period April 1, 2005 through March 31, 2006. C. Approval of resolution, application for conveyance of tax forfeited land for an authorized public use by May Township. Community Services D. Approval of fourth amendment with East Suburban Resources to provide training and employment case management services for the Dislocated Workers Program for the period January 1, 2005 to June 30, 2005. E. Approval to release the 2005 Annual Action Plan for public comment. F. Approval of the Workforce Investment Act, Title 1B Master Grant Agreement with the Minnesota Department of Employment and Economic Development. Court Administration G. Approval of contracts with Richard Ilkka and Gregory Schmidt for court appointed attorneys in Family and Probate cases. Sheriff's Office H. Approval of resolution authorizing execution of a grant agreement with the Office of Justice Programs, Department of Public Safety, State of Minnesota for the Washington County Coordinated Narcotics Task force. . Transportation and Physical Development 2 I. Adoption of resolution rejecting all bids for the refurbishing and modification of existing airless road striping truck. J. Approval and execution of Amendment NO.4 to CCTV Security System upgrade consulting contract with Securico, Inc. .K. Approval and execution of lease with Minnesota Pollution Control Agency for pollution monitoring site located at the Transportation and Physical Development north maintenance facility. L. Approval and execution of Amendment No. 11 to contract with ThyssenKrupp Elevator Corporation for elevator maintenance for 2005. M. Approval and execution of Amendment No. 4 to road kill deer removal contract with 4 Paws Animal Control Service. N. Approval of resolution, award upgrade for the existing closed circuit television security system at the Washington County Law Enforcement Center to Pro-Tec Design in the amount of $213,182 conditioned upon the execution of a contract as ~equired by law. O. Approval of resolution, execution of a contract in the amount of $25,200 with Goodpointe Technology to gather field data related to signing and pavement marking inventory database management. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3 Transportation Advisory Board of the Metropolitan Council of the Twin Cities Donn R Wiski Chair Coun!V Commissioners Dennis Berg Anoka County Tom Workman Carver County Paul Krause Dakota County Linda Koblick Hennepin County Jim McDonough Ramsey County Jon Ulrich Scott County Myra Peterson Washington County Municiu,iJ1 Officials Steven Billings Fridley City Council Dan Bostrom St Paul City Council Charlie Crichton Burnsville City Council Chuck DeVore White Bear Lake City Council William Hargis Mayor of Woodbury Sandy Hewitt Plymouth City Council James Hovland Edina City Council Robert lilligren Minneapolis City Council David Luick Lakeville City Council Julia Whalen Champlin City Council Citizen Members Robert Gorg Dick Allendorf James Meyers Sally Carlson-Bancroft Kris Sanda Donn Wiski Jill Smith Ken Johnson Aoenc'l( Reoresentatives Peggy Leppik Metropolitan Council Patrick Hughes Minnesota DOT Richard Long MAC Ann Seha MP.CA Modal Reoresentatives Lori Fritts Transit Glenn Olson Transit Ron Lifson Freight David Gepner Non-motorized February 25, 2005 . Dear Transportation Stakeholder: Every two years, the Twin Cities Metropo]itan Area undertakes the regional solicitation process to select transportation projects and programs to receive funding under three federal programs: Surface Transportation Program (STP) Urban Guarantee, Congestion Mitigation and Air Qua]ity Program (CMAQ), and STP Transportation Enhancements. On February ]6, 2005, the Transportation Advisory Board (TAB) adopted the draft 2005 solicitation package and the TAB is now seeking input on the process and criteria included in that draft. The solicitation process uses a set of qualifYing criteria to detennine if a proposed project or program is eligible to receive funds, based on federal guidance and regionally adopted policies. Prioritizing criteria are used to evaluate the anticipated benefits of the proposed projects and develop a ranked list from which projects are selected to receive funding. Projects that are selected to receive federal funding through this solicitation process will be programmed in the metropolitan area's Transportation Improvement Program (TIP) for funding authorization in the years 2009 and 2010. The TAB will host a public meeting on Wednesday, March 16th, at 3:15 PM in the Metropolitan Council's Council Chambers to review the draft 2005 Solicitation Package, answer questions and to receive comments. The agenda will be: · 3:]5 PM: Presentation of the draft 2005 regional solicitation package (process and criteria). · 3 :45 PM: Questions and comments. The public meeting question and comment period will end when all persons in attendance have had an opportunity to speak. . Copies of the draft 2005 regional solicitation package can be printed from the Metropolitan Counci]' s website at http://www .metrocounciLorg/p]anning/transportationlregso]ici1.htm or obtained from the Council Data Center at (651) 602-1140. Written comments can be submitted until 5:00 PM on Apri] 10, 2005. Please address your comments to Kevin Roggenbuck, TAB Coordinator, Mears Park Centre, 230 E. Fifth Street, S1. Paul, MN 55101. Comments can also be sent via e-mail tokevin.roQQenbuck(a)metc.state.mn.us. The TAB may revise the draft 2005 TEA-21 solicitation package in response to comments at the open house and comments received prior to the Apri] 10 deadline. The revised, final approved solicitation package is tentatively scheduled to be released on June 10, 2005 with applications due on Ju]y 29,2005. If you have any questions or need additional infonnation, please contact Don Koski at 65]- 602-172], or .Kevin ROQQ:enbuck at 651-602-1728. k:t. Sincerely, ~ . /.1 !/CM11 [;U AiJlu Donn Wiski, Chair Mears Park Centre 230 East Fifth Street St. Paul, Minnesota 5510] (651) 602-1728 Fax (651) 602-] 739 . . . . STILLWATER TOWNSHIP March 10,2005 Stillwater Town Hall Regular Meeting: 7:00 P.M. Chair: Unitedt At!enda: Adopt Minutes: Approve Minutes: Regular Town Board Meeting February 24,2005 Amend Item 5 To Add Approval Of The Busse Minor Subdivision Amend February 10,2005 Minutes To Include Busse Item 6 First Motion Treasurer: 1, Report 2. Claims and Checks Attornev: 1. Lawn Service Contract 2. Planner: 1. Busse Minor Subdivision? 2. En~ineer: 1. Buildin~ Inspector Report: 1. Clerk: 1. Committees: 1. Park Committee 2. Planning Commission Report a. conservancy district b. PeoDle Portion: 1. Chief of Police Report 2. 3. Old Business: 1. Support Non-motorized Designation North Twin Lake New Business: 1. Annual Meeting Items (if any) Adiourn: 3/8/2005 Pat Bantli February 24, 2005 STILLWATER TOWN BOARD MEETING Town Hall . 7:00 P.M. PRESENT: Chairperson Jim Hiniker, Supervisors Jim Doriott, Sheila-Marie Untiedt, David Johnson and Linda Countryman. Also, Treasurer Gloria Sell, Engineer Paul Pearson, Attorney Soren Mattick and Chief of Police Steve Nelson. 1. AGENDA - M/S/P Johnson/Untiedt moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Untiedt/Doriott moved to approve the 2/10/05 Stillwater town board meeting minutes as written. (5 ayes) 3. TREASURER- a. Report given. b. Claims #17147 through #17156 were reviewed and approved. c. M/S/P Johnson/Doriott moved to authorize the treasurer to invest in a . 9 month CD at Lake Elmo Bank for the amount of $490,000.00. (5 ayes) d. The board of audit statement will be read at the annual meeting. e. At the annual meeting it is not necessary for the residents to vote on public donations. f. M/S/P Untiedt/Johnson moved not to waive the monetary limits on municipal tort liability established by MN Statute 466.04. (5 ayes) 4. ATIORNEY- a. Some of the Johnson/Docksteader property next to Pinewood Ridge Subdivision was mistakenly included in the Pinewood Ridge development contract. M/S/P Johnson/Untiedt moved to remove the Johnson/Docksteader property from the Pinewood Ridge development contract. (5 ayes) b. Board of Eaualization - Board members have agreed to hold a public hearing at some time before the December 1, 2005 deadline to discuss turning the board of equalization activities over to the county in future. 5. BUSSE MINOR SUBDIVISION - M/S/P Johnson/Countryman moved that the township enter into a development agreement with the applicant whereby no improvements shall be allowed below the 100 year high water elevation of the landlocked basin located along the easterly portion of parcels and that any future . improvements shall conform to all governmental regulations. (5 ayes) Stillwater Town Board Meeting - 2/24/05 Page Two . 6. CHIEF OF POLICE - a. Steve Nelson brought the O'Crowleys' residential kennel license request to the board for approval. He did a lot of background checking and found no problems barking or otherwise. Nearby residents Ms. Branum and Ms. Coghlan were present and voiced concerns that there might be dogs barking. Mr. Nelson said that if there was a problem, it would be dealt with. M/S/P Johnson/Untiedt moved to approve the residential kennel license request for the O'Crowleys. (5 ayes) 7. VALLEY GREEN LAWN SERVICE - Representatives presented a proposal for another two year lawn service contract. M/S/P Countryman/Doriott moved to grant Valley Green Lawn Service a two year contract. An insurance certificate is to be forwarded to the townstlip.. (5 ayes) Linda Countryman brought up her concerns about fertilizers for children and animals. The lawn service folks are open to ideas. The attorney will draw up a two year contract for Valley Green which will be executed at the next meeting. 8. TREE TRIMMING TOWNSHIP ROADS - Mike Raleigh was asked to be present to talk . to the board members about a recent incident as the result of tree trimming and a tree trimming policy in general for the future. Notification to residents when trees will be trimmed is a suggE:stion. If residents have special trees that hang over the easement, they may be given ;~he option of trimming the trees themselves. The township association may have some information that would be helpful for developing a policy. In general it was asked that Mike return all phone calls from residents in a timely manner and deal with the issue of the oak tree that was assaulted. 9. CONSERVANCY ZONING CHANGE - Eric Rydeen questioned the elimination of the conservancy zoning category. It was suggested that he come to the next planning commission meeting. 10. ENGINEER - a. The maintenance plan has been updated. b. He will check into getting bids for dust control. c. In 2017 there will be a need for a large overlay job on the roads. It was -'~'rl~ino.-J .LL~t '0 '::lr-o S':J,,;nrl r""r"\r'\.P""\r'\" P"\r\'.' 4=,........ f.-.k_f- --0-=--4- ex.~l,"", ,,-u (nUl. 'v"v,- U''- UV'I',:::!'IIVI'c;y IIVVV IVI L110ll-l' Je,,-L. . d. The 2005 maintenance program will include 116th Street and 100th Street. The engineer is directed to get ready for bids. e. If the City of Stillwater sealcoats next year perhaps the township can join them. Stillwater Town Board Meeting - 2/24/05 Page Three f. Sheila-Marie Untiedt will attend the next Manning Avenue project meeting. . Township direction to the committee is to do Highway 15 from Highway 36 to Highway 96 all at once. g. The engineer will request $11,388.00 from the City of Stillwater for road work in the annexation area. 11. MARINE WMO - Marine WMO will initiate discussions with Washington County, CARMAR, and BOWSER sometime in April re: consolidation. 12. ADJOURNMENT - Meeting adjourned at 10: 15 p.m. Clerk Chairperson Approved . . .FebrUary 24, 2005 STILLWATER TOWN BOARD HEARING Town Hall 6:55 P.M. PRESENT: Chairperson Jim Hiniker, Supervisors Jim Doriott, Sheila-Marie Untiedt and Linda Countryman. Also, Treasurer Gloria Sell, Engineer Paul Pearson, Attorney Soren Mattick and Doug Peterson. Variance Hearino A variance has been requested by Mark and Cheryl Thomas, 9278 St. Croix Trail North, Stillwater, Minnesota, for a roof extension and replacement on an existing substandard structure. The proposed extension to the roof will raise the existing roofline in order to correct problems caused by a flat roof over the applicant's family room. A 6/12 gable pitched roof and an 18' x 13' enclosure will be created in place of the flat roof design. An ice dam problem will be corrected by placing a portion of the roof on the north side of the structure. _The planning staff recommends approval of the variance for the proposed roof extension Wand partial roof replacement of the home at 9728 St. Croix Trail, Stillwater Township, Minnesota. While substandard structures, according to the Lower St. Croix River Bluffland and Shoreland Management Regulations, shall not be raised in elevation or roofline, the ordinance does allow for a lateral extension to an existing structure. Also, the National Park Services determined that the proposed modifications will not alter the existing and/or natural scenic values. For this reason and the fact that the orooosed addition will not increase the non-conformitv of the orooertv. the olanner recommends the arantina of a variance for this oroiect. M/S/P Doriott/Countryman moved to approve the variance requested by Mark and Cheryl Thomas for roof corrections as above. (4 ayes) ADJOURNMENT - Meeting adjourned at 7:00 p.m. Clerk Chairperson . Approved