The URL can be used to link to this page

Home My WebLink About2003-08-05 CC Packet . REGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-16 Council Chambers, 216 North Fourth Street August 5,2003 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Workshop with library 2. Discussion with Auditors 3. Discussion on North Hill Improvements financing STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES -Approval of July 15, 2003 regular meeting minutes .ETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS . 1. Banner request for 150th anniversary of Warden's House - Brent Peterson - Washington County Historical Society 2. Stillwater Art Guild Gallery - Randall Radunz OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2003-165, directing payment of bills 2. Resolution 2003-166, approving 2003 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County 3. Approval of Scarecrow Days - Chamber 4. Resolution 2003-167, approval of fire sprinkler inspection service agreement 5. Resolution 2003-168, authorizing execution of grant agreement with Minnesota Department of Public Safety for safe and sober communities project 6. Request to install banner - United Way 7. Resolution 2003-169 - Approving Anoka/Hennepin Technical College Fire Training Contract For 2003 8. Approval of deposit to Friends of Fire account 9. Approval to purchase computer - Planning Department 10. Approval of electrical connection for trolley booth 11. Request to install banner - Mid Summer Nites Dream . 12. Resolution 2003-170, appro~ing agreement with Clarey's Safety Equipment, Inc. for fire extinguisher servicing PUBLIC HEARINGS 1. This is the date and time for the public hearing to consider the making of street, water, storm and sanitary sewer improvements for the North Hill area. Notices were sent to affected property owners and published in the Stillwater Gazette on Ju1Y,18 and July 25,2003. (Resolution) . UNFINISHED BUSINESS 1. Possible second reading of Ordin'ance)No. 739, an ordinance amending the City Code by changing the zoning map NEW BUSINESS 1. Possible approval of industrial park street lighting (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONS/REQUESTS COUNCil REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * , .. . All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 . . WORKSHEET TO CALCULATE LEVY (General & Debt) INCREASE WITHOUT RAISING THE TAX RATE For Payable Year: 2004 Taxable Value Increase (growth): 10% Payable Year Taxable Value (1) Gross Levy 2003 2004 11,334,107 12,467,518 6,603,957 7,201,893 Levy Increase without increasing tax rate: (1) Taxable Value (tax capacity used to calculate the tax rate). (2) Local Levy is the amount used to calculate the tax rate. Fiscal Disparitiy Local Levy (2) 624,031 624,031 5,979,926 6,577,86? 597,936 (3) The Tax rate is calculated by dividing the Local Levy (2) by the Taxable Value (1). NOTE: General Levy is subject to Levy Limitations Tax Rate (3) 52.760% 52.760% . ..~'. (1) Levy increase without rate increase: Less: Levy back levy limit (60% of LGA decrease) Remainder North Hill Proiect Bond Issue: Amount of Issue: Interest Rate: Term (years): YearlyP & I Payment: Debt Levy Impact (includes allowable additional 5% to cover delinquencies) Less: Levy without increase remainder Levy Impact . DEBT SERVICE IMPACT ON PROPERTY TAXES WITH GROWTH AFFECT $597,936 (2) Tax Rate Calcuation: Levy Impact . Local Taxable Value $447,000 Tax Rate: $150,936" . 159,757 11,334,107 1.410% RESIDENTIAL HOMESTEAD PROPERTY Taxable Market Tax Actual Value Capacity Tax $2,,400,000 4.0%' 10 $295,898 100,000 200,000 300,000 400,000 500,000 750,000 1,000 2,000 3,000 4,000 5,000 8,125 $310,693 .$15'0,936 $159,757 COMMERCIAL PROPERTY. Taxab.le , Market Value Tax Capacity 250,000 500,000 750,000 1,000,000 2,000,000 5,000,000 4,250 9,250 14,250 ,1 Q,250, 39,250 , 99,250 $14.10 $28.20 $42.30 $56.40 $70.50 $114.561 Actual Tax $59.93 $130.43 $200.93 $271.43 $553.43 $1,399.43 ,/,.J- '. (1 ) North Hill Proiect Bond Issue: Amount of Issue: Interest Rate: Term (years): Yearly P & I Payment: . DEBT SERVICE IMPACT ON PROPERTY TAXES WITHOUT GROWTH AFFECT $2,400,000 4.0% 10 $295,898 Debt Levy Impact (includes required additional 5% to cover delinquencies) (2) Tax Rate Calcuation: Debt Levy Impact Local Taxable Value 310,693 11,334,107 Tax Rate: 2.741% . ;./~ i'~ . Supplementary Case Questions: · What will the operating costs to the city be with the expansion? 'The new facility will not open with the shelvesfull. The collection will grow with the size of Stillwater 'spopulation. The size of library service staff, like collections, will only grow with the population. ' Assuming tltis to be tile strategic plan, tllen by tlte year of 2020, SPL's collection and service staffwill only have grown an estimated 20. 8%. Using tile 20fJ2 operating budget as a base, SPL projected future operating costs to increase possibly $132,000 or 16.2%. · Why undertake a project this size during the current financial climate? 'Our facility needs study showed that the building is 10, 000 square feet short of what is needed for current operations. . Based on SPL's current and projected needs (tit at will increase witll . Stillwater's projected 20.8%% population growth by year 2020), isn't it reasonable to assume that an expansion project of only 20.8% is necessary. Basically an expansion project of 12,000 squarefeet instead of the proposed 20,000 squarefeet. What would such an expansion cost? · Are Stillwater residents paying for the expansion of the library, due to demand from those that live outside the community? By 2020, the population of Stillwater is expected to grow by 27%. This is the drivingforce behind the needformore library space. Tile Metropolitan Counci/predicts tllat Stillwater's population,. relative to SPL's self defined service area, will be 17.8% (an increase of3157 residents) where as they predict the remaining area population will have' grown 82.2% (an increase of 14571 non residents). Is it SPL's mission or Washington County's responsibility to accommodateandfund this the 4 to1 growth .thfit is going to occur on our borders? Washington County recently closed tile Lake Elmo branch library in June of 2003. Washington . County statistical tracking indicates tllat since the closing Stillwater ,,:# ,/ . Library has seen an 44% increase of Lake Elmo patrons from the prior Year ( July 2002 = 475 and July 2003 = 846). May 2003 to July 2003 accounts for 36% of the increase. Stillwater residents are not double taxed for library services: Stillwater residents make no tax payment for the support of the county library services. While Stillwater PllYS no tax to the county they currently pay over double what a county resident pays for library privileges. According to the Washington County's Tax Assessors Department a.$200,000 Stillwater home paid $137 tax tolund Stillwater's library where asa county resident living in an like valued home was taxed $60 Washington County ~ library. If this $9,000,000 expansion project moves forward, as proposed, our Stillwater homeowner with a $200,000 valuation will be annually taxed. $224.72 for the same privileges enjoyed by the $60 annually taxed county resident. . How does the library support the needs of senior residents at BoutweU'sLanding and throughout the community. . The library has an active outreach program. The Library has placed a collection at Boutwells s Landing because of its large concentration of residents and its offer of volunteer staff. Isn't it fair to say that any "out reach program" beyond Stillwater is the responsibility and mission of the county? Why should Stillwater's tax payers be asked to fund programs that are essentially the county's mission and responsibility? Isn't it reasonable to assume that any Stillwater public library service cost incurred beyond our city limits are aform ofdouble taxation to an already disproportionately taxed Stillwater resident . , < '4ir ,,) Centennial campaign document: . SPL... Stillwater residents value their library and their historic library building. Almost 75% hold library cards and 85% have said they prefer to expand the historic building in the heart of the community rather than construct a new facility. When was a survey of Stillwater's entire population conducted that indicated this 850/0 result? SPL... By 2020 the population in the Stillwater is projected to grow another 40%. The Metropolitan Council population forecast posted on their web site indicates a 300/0 growth by year 2020 in SPL's self defined service area. They estimate Stillwater will account for only 17.80/0 of the anticipated. growth. . SPL... With expansion, collections will grow from 80,000 to 100,000 by year 20 10 reaching 120,000 plus by year 2020. SPL Board has indicated that this growth will be accomplished through. grants and financial support from the "friends of the library". What is the annual goal in terms of tbis funding? For the purpose of establishing a basis that would support this assumption, what was the average annual financial contribution the past 5 years from the friends of the library? IF charitable funding is not available or su~cessful, what would the cost be to the city to expand the collection from 80,000 to + 120,000? What will the operational cost's be to maintain the increased collection? Also, The met council predicts, Stillwater population will have grown by 20.8% by year 2020. SPL has said that the collection and staff will grow in proportion to Stillwater's Population. Isn't it reasonable to ass.ume' that the collection grow by 20.80/0 to accommodate this growth. If not, what is the bench mark for population vs. collection needs? SPL... There were 11,588 resident card holders in 2001 and 11,574 in 2002. Are these individual card holders or are family members also being . . counted? When are the cards purged so that holders, either deceased or .~ ,~ . . . rClocated outside of Stillwater, are removed? Stillwater Public Library/Washington County Library Meeting July . 24th, 2003 · Tbe current status of collaboration between tbe two libraries The Presidents qlboth Board.. expressed sati.~laction that the current contract be/11/een the two libraries works well and that the services that the Washington County Library provides to the Stillwater Public Library offSet the expenses the Stillwater Public Library incurs in serving County patrons. SPL has estimated that the services provided by Washington County Library 'replace at least $120,000 for which SPL would otherwise be responsible'. Is it then reasonable to assume that the cost of serving the 40% non-resident county patrons is $120,000? If so, why does it cost so much to serve our resident patrons? . . Magnuson Law Firm memo dated November 1th, 2001 . The City Council, in its Resolution No 1448 adopted November 18, 1997, recites that "at a general City election held in the City of Stillwater, Minnesota on Tuesday tlte 2"d of November, 1897, the proposition to establislt a public library or reading room in the City was submitted to a vote oftlte people: it appearsfrom the return os said election that more tllan two-thirds oftlte vote cast at said election, upon said question, were in favor of such proposition. " "BE, IT THEREFORE RESOL VED, that a free public library and reading room be and the same is hereby established in andfor the City of Stillwater. " . You will note that the proposition of the free library was for the City of Stillwater. The proposition was to provide a library in and for the residents. In my opinion, had the residents at that time been faced with taxation, well over 3 times what a county resident were to pay, the proposition would have failed. Where do we go from here? Our nation, let alone our state and city, is experiencing difficult economic hardship. No one can say with a degree of certainty when it will end. Many folks feel we are one terrorist strike away from economic upheaval that will make the current economy look like the "good old times". Our city like many are at the legal limit of maximum taxation allowed. Like other cities, we adopted franchise fee's, Street lighting fee's to balance a budget that had already been sliced and diced. Next year we will most likely be increasing taxes to the levy limit allowed. In my opinion, especially, during these hard economic times, i don't believe the needs justifies the scope of the expansion project as something we can currently afford. I just don't think our tax payers can tolerate the increased strain and pain of additional debt. At a minimum, we should be looking at establishing tax parity so that Stillwater and County residents are equally funding the privilege of a "free library". . page lot I . Subj: Date: From: To: LEusesat ST 8/4/2003 2:29:55 PM Central Daylight Time <;;Qm.kasB.@YlI'ashLnQtonJ1Q.mn.us eib_@aoU;~Qm Number of items checked out to residents of Lake. Elmo at the Stillwater Public Library: May 2002 386 Jun 2002 423 Jul2002 475 May 2003 537 Jun 2003 635 Jul2003 846 . . Tuesday, August 05,2003 America Online: EIB . . . \Vashington County Library Tax: (Karen Greeder, Washington county Tax Assessors Department $200,000 Home = $50.00 (general levy tax) 10.00 (debt service) Total Tax $60.00 $150,000 Home = $37.00 (general levy tax) 8.00 (debt service) Total Tax $45.00 Stillwater Public Library $200,000 Home - $137.00 (general levy tax) Total Tax $137.00 . Metropolitan Council Population Forecasts .=-------=----"<--.-...----.-...- Blueprint, adopted December 18, 2002 Unit SffilWciter ,,_,,___ _"_,_",__,,._ '. ___'_.'_'.'_U .,....._... ,-. ,-,--,", ,. ~til.I~~terI~p~ _ ...._.... Q~k_r:'~rkJ:lg!~:._ __n_ MCiy'JIJVP: _ .0' E3~Y!(),^-,I1IlJVp.o Grant \I\IE:l~tha.kE:llan~or';Vp... .. Lake Elmo Marine on St. Croix . % increase 2000-2010 -~.......,.....~ 2000 2010 ._..J?[1A~~ -~~..._.17,?90.. 2,S~~ ..._____?J.~QO_ . ....}t~?t 0 ..__...-4!~09 . . ?,~.?~ ...... ... ....._?!~~O .J.,_5~? _n__]'~OO ... ..... __ A,Q?!? '. . .-4,?Qg .3.t?4J 3,900 ?,8?3. . 9,400 602 760 2020 13.5% =--J?J3.q-o~ 9.6% ....},ZOO 23.8%._!5/~QQ. .007%3[QOO 50% 3..?QO 4.3%t?,199 9.9% .4..1()Q 36.9% . _ ...1!5,2.00. 26.2% 880 . % Increase 2000-2020 Total Growth 20.8% 44.9% 36.5% 2.4% 100.8% 26.6% 15.5% 121.4% 46% 3157 1147 1443 72 1667 1074 553 8337 278 17728 Stillwater accounts for only17.8(Yo of the anticipated population growth within SPL's Service Area ( 3157 /17728 = 17.8%, ). OPULATION GROWTH: Although funded entirely by Stillwater property taxes, SPL is heavily used by nine additional communities, each projected to experience rapid growth during the next decade. Washington County grew by 31 % from 1990-1999, the fourth fastest growth rate in Minnesota and the 104th fastest nationwide. The age groups showing the most dramatic growth during that time period were those 5-17, growing at 42%, 45-64. growing at 72% and the over 65 population, growing at 40%. Historically, these groups have !,.looven to he the most frequent users of libnuy services. The Stillwater area has been in a period of sustained growth for the past decade. Additionally, as homes are huilt in the newly annexed portions of the city, the rate of population growth will increase. The socioeconomic demographic profiles for these housing developments predict that the new residents are likely to he heavy library users. The Metropolitan Council conducted a study in 2000 on population growth through 2020. The chart below identifies those growth areas that heavily utilize the Stillwater Public Libnuy. . PROJECTED POPULATION GROWTH FOR STILLWATER PUBLIC LIBRARY SERVICE TERRITORY . . Unit 2000 20 10 Projected % Increase 2020 Projected % Increase Population Population 2000-2010 Population 2000-2020 .' " . . \ . 1 I \ POST ,EXPANSION OPERA'fING COSTS ? \ .\ \ rf! Have hAd at least FOUR REVIEWS-the two Jilost recent have been in response to requests from~ (1) the Bayport Foundation and t~e Hugh J. Andersen Fouhdation andJ2) for today's meeting/ r " I "'-. ' For many years, the Library's operating costs havelieen approximately 10% of the City's General Fund budget-specifically for the most recent seven ye~s,the Library budget as a percent ofthe City's General Fund'has ranged from a high ,of J~.8% in 1997 to a low of 10.2% in 2002Jor 2003 it's '10.3% ) ? " psing2002 for example, the library's 'expenses break down as follows, as a % 'Of the library's , I total- \ , . -Personnel $588,000 73~ -Materials and supplies $108,00013% -Services and charges $107,000 13% -Miscellaneous $5,000 1 % . I( ..1~ \ I POST EXPANSION OPERATING COSTS -Objective is to design a facility that results in NO additional personnel; at this point,it lookS like it will be necessary to add some "library associate" time, and some janitorial/security personnel time !l because of the larger facility-estimate $60,OOOJannually , , .. . -More janitoriai supplies-$3,000 to $4,000 \. . . \ . -Ihstlrance_and maintenance agreeinents-too.~arly to know, bl,lt within two months to have insurance agent review and also have updated maintenance contract proposals / \ ( / -Building repairs," at least for several years will decline by $?,OOO to $10,000 \ . \ r , 'J.... \ 11 / ~'t ..Utility costs"':'" a lot depends on the price of gas and electncity, but architects are attempting to design a facility with syste~s that will not result in increased usage pf gas and' power, in constant dollars, no increase is planned \' -Materials (books, magazines, tapes, CDs, etc) have approximated,'$lOO,OO~ annually, and is not expected to increase- will acquire same amounts but will no longer discard or put into storage items to make room for purchases. " ' '\ I . ~ \ ~ ? .,. I : .. i / .' .. . -To further enhance the colleotion, and to minimize the City's portion of the operating budget, the' BQard of Trustees are planning (already as part of the capital.campaign) the strategy and . I organizat\on for an annual fund drive- this will be conducted eithet through (1) the Friends p(ogram or (2) 'a sep~ate library foundation.! ~, \ \ . \ -Finally, the "new library" will include REVENUE PRODUCING FEATURES and programs, such .as a "Friends"Bookstore", rent or lease income from a commercial refreshment op'era.tio1(l or ~ophisticated ven4irig mas;hines, anq possible'rental of meeting rooms and the proposed terrace '. ' ( \ \ .. , II\.. C' IN SUMMARY,sev;eral months ago it looked like annual operating expenses due to the expansion could increaseJOto 15% over today's costs. At this time, we are reasonably confident that with the effidencies being designed into the building, With repairs s~vings, with an annual I . . fund drive, with revenue producing activities, and with personnel ~anges that more than lik.ely - , . ! . will occur, THE OVERALL OPERATING COSTS TO 1fIE CI'tY MAY WELL BE NO . GREATER IN CONSTANT POLLARS THAN TODAY'S COSTS. . , ,. \ BELIEVE ME, YOUR LffiR,ARY\ BOARD OF TRUSTEES IS VERY CONSCIOUS OF OPERATING COS'DSAND BUDGETARY CONCERNS. ' . I \ . . I IT IS SOMETIMES EASY TO TAKE PDaLICLffiRARIES FOR GRANTED ~ECAUSE ' THEY ARE SO FIXED IN OUR HABITS AND OUR CO~TY LANDSCAPE, BUT . PUBLIC LffiRARIES DO'NOT :qEVELOP UNAIDED. AS BOTH FACILITIES AND I ~COLLECTIONS THEY ARE REMARKABLE REFLECTIONS OF OUR COMMUNITIES, - '-- , , AND, THEY EXIST ONLY AS A RESULT OE DEDICAlhU EfFORT AND DIVERSIFIED . SUPPORT OVER MANY YEARS OF BUILDING. \ ) . THE STILLWATERPUBLIC LffiRARY IS HERE TODAY BECAUSE OvER THE PAST ..\ 100 YEARS ,THE Cn: OF STiLL W AlhK HAS.:f AR~RED 'YfTH PRIVATE DONORS TO CONSTRUCT, EXPAND AND ENHANCE THE LffiRARY. ( 1/ . IT IS NOW TIME FOR THE PRESENT GENERATION TO CONTINUE TillS P~TNERSHIP!!!!! ' . . ';0 . ~ '. ( " , ~ J( , / I I ( " " . I~ \ . ) ' , ) '. ( i . t \. "I / I" . / ~1 ( . . .. STILLWA1J:',KPUBLIC LffiRARY RENOV ATION'AND EXPANSION PROJECT DUE DILIGENCE / \ , In 1999, conducted SURVEY of Stillwater residents and focus groups -85% wanted library to remain at its present location , -64% were ~lling to have their taxes increased to pay for renovation and expansion 1999 SPACE-NEEDS STUDY -Initial internal study con~ucted by staff 2000 ENGAGED DAVID R. SMITH to conduct independent study-conclusion essentially supported the staffstudy~need for 19,090 additional square feet to meet,projected'needs by 2020 (current need for 10,:000 sf) , 2001 ENGAGED BRUCE BINGER to conduct'financial feasibility study-interviewed approximately 40 individuals, including some foundation representatives, resulting in three key findings-::- -very important to remain independent- -must have a solution to the parking problem . -could expect to be successful in raising $4 inilli_on in a capital campaign CAPITAL CAMPAIGN is irithe early "quiet" phase, with recent release' of the "c8:se statement" -approaching the.halfway mark and expect to "go public" shortly . ' 2002, AREA PARKING STUDY-looked at six options, all reviewed in detail- with the City - Council; Council directed the Library Board to' make decision (knowing and effectively approving the selection of the underground parking ramp as part of the expansion project) I 20Q2 ~UILDING EXPANSION AD\;.lSORY COMMITTbE~adiverse group of individuals prdviding very important community input '. 2002-2003 PROPERTY SURVEY-including review ofthe MulbenyStreet vacation .' situatioh-so~th half of the former street was added to the library propertY; north half "retained" by the City; no easement for driveway to house north of library on Third Street; encroachment of parking area and retaining wall on library property; certain 'possible restrictions on the sOl~thern most Third Street lot when transferred many years ago req~riDg approvals of Ascension Church. , . ' I . 2002-2003 Ongoing review of probable OPERATING EXPENSES of newly expanded facility(to be discussed in detaillater}-costs will ,be impacted more or less by facility design STATUS OF DESIGN WORK \ - - Engaged Miller Dunwoodie Architects of Minneapolis -Many meetings. with staff and board representatives _ . -Very close to having a reasonably final "schematic design" / , / "' ~ " \' I' " \" DESIGN EMPHASIS ON- -Efficiency both for staffing and for building systems -Sympathetic to the historic Beaux Arts design c-- ' , LIBRARY LOCATION DURING CONSTRUCTION - There will be significant cost saVings if library retocates to temporary space during construction - Two options being investigated at this time " { ", " r' / \ , -" ,/ \ . r . , / . . Y' '. , , . -. "ti... . '.. '. 1995-1996 1996 February 1997, March J 997 ' , :January ~. July i 997 March 1998 Summer 1998 , '"\ September i 998- May 1999 June 1999 December 1999 Janua!y- , September 20.0.0. October 20.0.0. " . March'20.0.0. -20.0.1 . ,I \STI'-'LWAT~R PUBLIC LIBRARY . . L1brary Expansion and Renovation -Project Tirneliile- . \ . Board/StafflPub lie. develop, long range plan, identifying that 'additional library. space will be needed to serve Stillwater's growing populat(qtl1 Board President Dave Ruchpresents long range plan to City, \ Council I -- 'City Council tours library t9 observe operations ,and space needs. - I . . , As a ~ollow up to the..febhtary tour, Bo.ardPresident David Ruch . outlines for City Councjl options for space needs identified In tong range plan in a letter LibraryBoard and staffquantify spa'ceneeds andmeans of ' achieving ne~ded space: branch li!:>'rary, kiosk 'library; enlargement of existing library building '. Library Bo~ard updates City Council on sPace needs planning and ',distributes,'the document ,Meeting the Facility Needs afthe Stillwater pJblic Librhry 1998-:,4020 . ' , ~ j Neighborhood p~kin'g study completed .., Using random survey of users and Jocus groups, Board studies .......,., space options, determining that 'operating costs. for branch or kiosk libraries would b(( too great and that p)iblic opinion strongly , ; supports expansion model . "... I Library Bmirdmeets with City,Council to, present expansion model . \ 'I , . .. Library Board contracts for space ne~ds study and communicates study sche~ule to city Council David.Smith, consultant, perfortns space needsstupy '\. -' ,,'. ~ ~ . \ \, ,.- Needs Analysis"and Feasibility Study published and presented'to City Council '\ . Lib~ry Board refines buildinp .needs --: " I""~ "", " . / \ . ",' . - \ " , " , I August 2001 July2Q01- I January 2002 , , May 21,2002 Ociobe~ 2002- , March 2003 April 15 , 2003 , , " '\ \ -' r " " / City CounciVLibrary Board discussion of parking problems apd needs' ' '.' ./ Developfuent Council Inc. perfonns fundraising feas-ibility' study; resuJts are comm\lIlicated to City Council ,,/'-, · , e' City Council passes 2 resolutions, scheduling the project for 2004 Buildin~ prog~am developed by Davi4~Sm~th, consultant Architec\ural f'irmMillef Dunwt'ddie Ass~ciates hired I ' ,<, ,..J I " . , " , .~ '- " ~ " " , , , ,-~ " ,'. ,-. ' '- \ , I \ " - , I \ ' " ~. '/ . I . , '~ . Memorandum . . To: From: Date: Subject: Mayor and City Council Larry Hansen, City Administrator August 1, 2003 Library Expansion Project I have asked by some of the members of Council to again review the proposed library expansion project and provide more detail as to the financial analysis of the expansiqn and its possible affect on other pending projects. In response to this request, I will try to remain unbiased and, as much as possible, keep "politics" out of the analysis. For ease in explanation, I tried to dissect the information into categories. I. Library - General Stillwater is somewhat different than the norm for the metropolitan area as we operate our own independent library and are not simply a branch of a county system. Although being part of a county library is the norm for the metro, it is not the norm for out state communities where most cities have their own libraries. ' To operate the library, city taxpayers devote, on an average, approximately 10.41 percent of the general levy to library operations. In 2003, after cuts of $50,000, this amounts to $786,945. As can bee seen from the chart below, the library budget, as'a percent of overall budget, has remained fairly constant over the last seven years. LIBRARY FUND EXPENDITURES OPERATING BUDGET. Library Budget (as part of Library Budget (as a % of the General Fund) 10.30% 10.20% 10.30% 10.40% 10.50% 10.40% 10.80% General Fund Year 2003 2002 2001 2000 1999 ' 1998 1997 General Fund) 786,945 798,982 749.941 699,572 666,612 647,196 635,700 Budget 7,627,953 7,870,219 7.297..267 6,726,054 6,377,957 6,238,354 5,908,497 1 ACTUAL CAPITAL OUTLAY EXPENDITURES Year 2003 2002 2001 2000 1999 1998 1997 Total Bonded Capital Outlay 1,306,450 1,300,300 1,197,060 962,920 1,217,430 1.246.700 681.765 Library Capital Outlay (as a % of Total Bonded) 3.40% 5.90% 5.00% 5.50% 7.50% 5.20% 3.50% Library Capital Outlay 44,200 77,047 60,096 53,099 91,405 64~ 775 23.884 Note: Library Capital Outlay for 2003 is the 2003 budget amount. Because the city has its own library, we are not charged a county tax for library services. If we were a branch of the county system, the charges would be $341,592 for a net savings of $445,353 ($786,945 - $341,592 = $445,353). - . In addition, unless the county used the existing city building we would still have the operational cost of the building. Although Washington County provides a good library system it is probable the level of services and programs currently provided by the Stillwater Library would be diminished. Whether those services and programs justify the additional costs is a judgement call. . The Stillwater Library was created by a referendum vote. As such, it is the opinion of City Attorney Magnuson that the City Council cannot simply switch to a county library setup as it would take a referendum vote to abolish the library. It has been suggested that the city could potentially cut off funding for library operations and let the library pass by default. Again, it is the City Attorney's opinion that this would face a legal challenge. At any rate, the controversy would likely be extreme. II. Debt Limit Minnesota Statute 475.51, Subd. 4 states that cities cannot incur debt in excess of two percent of the market value of taxable property in the city. Exception from this overall two percent limit are almost all debt obligations for which some other source of revenue is pledged as security. Thus, improvement bonds, tax increment bonds, utility revenue bonds, pure revenue bonds, etc., may be issued without regard to the statutory debt limit. A library bond would, however, be included in the debt limit. In May of 2002, Dave McGallivany of Springsted and I developed estimates that indicate that the city will have adequate debt capacity to fund a $5 million library expansion by calendar year 2004. The enclosed spreadsheet shows that by 2004, with all other things being equal, the city will have a legal debt margin of $10,440,379. It is 2 . '1 . . . recommended that a minimum of 20 percent of the city's debt margin be maintained as a reserve for emergencies, etc. Therefore, $5,307,303 would be available fornE;w debt ($10, 440,379 - $5,133,076 reserve = $5,307,303). Although the spreadsheet was ' developed over a year ago, there are only slight changes to it which have very little affect on the bottom line. Stillwater Minnesota Debt limit Review Growth Pay 2002 Pay 2003 Pay 2004 Pay 200~ Pay 2006 ' Estimated Market Value (a) 5.0% 1,035,746,600 122,160,900 1,283,268,945 1,347,432,393 1,414,804,012 Legal Debt Limit (2% of EMV) 20,714,932 24,443,218 25,665,379 26,948,648 28,295,080 Outstandino Debt (as of Feb 2): Existing Principal 15,258,333 14,473,332 13,310,000 12,275,000 11,255,000 New Principal (b) -0- 1.000.000 1.915.000 2.745.000 3.485.000 15,258,333 15,473,332 15,225,000 15,020,000 14,740,000 Estimated Legal Debt Margin 5,456,599 8,969,886 10,440,379 11,928,648 13,556,080 Minimum Recommended Reserve Level (c) 4.142.986 4.888.644 5.133.076 ' 5.389;730 5.659.216 Margin over Minimum 1,313,613 4,081,242 5,307,303 6,538,918 7,896,864 (a) Pay 2002 actual and Pay 2003 estimated EMV was provided by the City (b) 2002 Capital Outlay projects included in existing principal. Thereafter, assumes $1,000,000 issued annually (c) 20 percent of Legal Debt Limit ' III. Increased Operating Cost of the library To date, this has been the weakest link inthe analysis of the library project. In discussions with Library Director Lynn Bertalmio and Library Board members, I do, know they are aware that this unanswered question is critical to their success. I am also aware that they have been trying to incorporate design changes in the new facility to limit staff increases. ' Listed below is the latest revised estimate for Post Expansion Operating Costs. Stillwater Public library Post Expansion Operating Costs August 1, 2003 We have revised the estimates of post-expansion operating costs based on the emerging design of the expanded library. ' Personnel The revised approach to the building plan allows us to build more staffingefficiencies than we had previously foreseen. In our current planning, we see adding some custodial and'security staffing and some additional Library Associate time. In 2003 dollars, this would cost an estimated $60,000. We do, however, expect that there will be some attrition in current staff. Savings from these changes would offset a portion of the increased personnel costs. 3 ~ Janitorial Supplies The new size of the physical pla'nt would require additional janitorial supplies in the estimated . range of $3,000 to $3,800. Building Repairs For the first several years of operation in the expanded facility, this budget line item which has been running between $8,000 to $ 10,000 annually, would be greatly reduced. Insurance and Maintenance Agreements Insurance on the building would increase. The cost of maintenance agreements for operating systems may increase. Within the next month to two months, we expect to be able to show plans to the City1s insurance agent and our systems maintenance services in order to receive an estimate of the increased costs. Utility Costs The architects and engineers have been given the goal of designing systems that would require no increased rate of utilities usage in the expanded facility. These systems have not been designed as yet, but this does not seem an unreasonable goal as our current heating and cooling systems are very inefficient. Below please find a small spreadsheet that Sharon Harrison has provided. It details the current cost for various market values for the present library and the estimated costs after the expansion project and future operations. For illustration purposes, I used the . numbers provided and took a guess at building repairs of $2,500, insurance $8,600 and added it to these costs for a total of $65,300. 2003 PROPERTY TAX IMPACT ON RESIDENTIAL PROPERTIES $100,000 $200,000 $300,000 $400,000 Market Market Market Market Value Value Value Value Current Cost for Library $69.43 $138.86 $208.29 $277.72 Annual Bond Cost $5,000,000 $37.17 $74.34 $111.51 $148.68 Additional Operating Expenses $5.76 $11.52 $17.28 $23.04 Total Library Expenses after Project $112.36 $224.72 $337.08 $449.44 Note: Tax amounts do not include market value homestead credit. 4 . f . . . IV. The Cost of Doing Nothing. The original Stillwater Public Library is over 100 years old with an addition provided by the Margaret Rivers Foundation in the early 1970s and a major renovation of the facility in 1987. The building is historic in nature and abandoning this facility is probably not an acceptable option. If the library expansion project is not completed, the library has requested $400,000 in capital budget for needed repairs. An excerpt of their budget request for 2004 is as follows: Library Budget Request Excerpt "There are a number of building repairs that have been delayed in anticipation of the building project. If the building expansion and renovation project does not begin next year, out capital budget request would be $400,000. A number of areas need immediate attention including structural repairs (the floors in some area of the lower level original building appear to be subsiding. These areas would need repair and carpet would need to be replaced), building systems, (the chiller/air conditioner needs replacement), replacement of the north half of the flat roof and tuckpointing is needed in many locations." V. Impact on Pending Projects. Part of the reason Stillwater is what it is today, is that the community and its stakeholders have had a vision of what they wanted and implemented a plan to accomplish same. Although the plan is dynamic and has changed somewhat over time, Stillwater has adhered to the basics of the plan more than any community I have ever witnessed. As such, we have an expansive listing of capital projects, all a part of the plan which are competing for funding. It is extremely difficult to provide any sort of "ranking" of the projects as they are all interrelated to some degree and somewhat dependent on federal, state and Met Council funding sources. The goal has been to be prepared when the funding opportunities arise. At my request, Community Development Director Steve Russell has prepared an updated memo describing the projects that staff continues to work on (see following). Memorandum To: From: Date: Subject: Larry Hansen, City Administrator Steve Russell, Community Development Director July 30, 2003 Updated Capital Projects 5 " The following capital projects description updates the earlier (4-28-02) memo. Additional detail including possible funding sources other than city capital outlay has been added when . they are available or possible. 1. Downtown Stillwater Housing and Infill Pe,<::Iestrian Connection Project. This project links the two new infill residential projects, Terra Springs (227 HUts) and Lofts (60 HUts) to the downtown by improving the railroad right of way as a pedestrian corridor. The pedestrian improvements would bisect a new pedestrian promenade connecting a civic plaza on Main Street to Lowell Park. The promenade would be flanked by parking structures (at Main Street level) on the north and south. An estimated total cost for the project is listed below. A more specific design for the improvement is currently being developed. A 1.9 million Liveable Communities Grant request has been made to Met Council for project assistance. Corp of Engineers Phase III flood wall funds may also contribute to the cost of the parking structure. This project is a part of the Downtown Plan Improvement. When Phase I improvements were made, this area was skipped because of railroad ownership issues and lack of detailed plan for improvement. The idea was to finish this area when the railroad land was purchased or we decided on the specifics of improvement. Railroad right of way purchase Trail corridor improvement Main Street Plaza (restrooms) Parking Structure ** Streetsca pi ng Project Costs $ 950,000* 500,000 500,000 $3,000,000** 300.000 $5,250,000 Total . *Completed **Corp of Engineers may contribute to cost 2. Phase III Levee Wall. An appropriation for Phase III Levee Wall has been approved by congress but additional funds are needed. To match the federal grant, local contribution of funds is necessary. Some of this amount can be credited by railroad land purchase. Nevertheless, $500,000 may be necessary as a local contribution. This project finishes Phase II of Downtown Plan implementation. The configuration of the flood wall could take the form of a wall in a parking structure based on No. 1 above. 3. Lowell Park Imorovement. With Phase III Levee Wall improvement, it is anticipated that final improvements to Lowell Park will be completed. The City has hired a consultant to prepare construction plans for Lowell Park improvement but the study has been halted until Phase III Corp project funding approval is gained. The Rotary Club has indicated interest in helping the city construct a play area in the park ($50,000 maximum). The Lowell Park Plan was adopted in 1992. So far, Phase I and II of the levee wall has been accomplished. Actual park improvements await wall construction completion. The cost of park improvements is estimated at $2 -4 million. 6 . , .- . 4. Aiple PropertY Park Imorovements. A master plan for improvement to Aiple Property Park has been approved by the City. The plans include removal of the Terra Terminal and improvement estimated is $2-4 million. A portion of this project could be a part of a mitigation package for a new bridge. 5. Olive and Second Street Parkina Structure. A parking structure at this location has previously been discussed. Based on land ownership and cost of the project, this item has been placed on a back burner at this time. Besides TIF from the UBC site, the parking structure cost is estimated at $3 million. A parking structure is part of Phase III of Downtown Plan. 6. Community Center. The idea of a community center addition to the recreation center has been discussed in the past. An aquatics, gymnasium, community meeting facility has been discussed. The cost of such a facility is estimated at $3-4 million. It is likely other organizations (National Guard, YMCA, school district) would participate in such a project. 7. Old Armorv Reuse. This project could be combined with the Second Street parking structure. The city has received $50,000 from the Met Council to review community support and reuse opportunity for the structure. The study has not yet been conducted due to lack of progress on the Second and Olive Street parking structure and new training center. A new community center has been discussed by the council for at least the past 10 years. . VI. Budget Impacts and Local Government Aid (LGA) The cut of Homestead and Agricultural Credit Aid (HACA) of $750,000 in 2002 and the recent Local Government Aid (LGA) cuts of $745,000 in 2003 have had a devastating combined affect on the cityts budget. If there were any cushion in the budget, it was virtually eliminated in 2002. To balance 2003 budget, each department took real cuts (reduced spending) in the $500,000 range and we had to look for additional revenue sources and a temporary use of reserves. Since half of the calendar year was already gone by the time the final cuts were known, 2003 has been a particularly tough budget year. 2004 promises to be better as the city will have the ability to levy back 60 percent of the lost aid ($447,000). It is anticipated that the cityts growth will allow for a levy increase of approximately $600,000 without an increase in individual taxes. In addition, the franchise fees and signs and lighting fees should generate significant enough income that we will hopefully be able to restore fully funding to the police department and other areas of the budget that were hit overly hard. However, as of this writing, we do not have preliminary 2004 department numbers and they could change. . 7 '" Minnesota Cities semi-dependence on LGA along with levy limits and unfunded mandates leaves our future somewhat in the hands of the legislature. In my twenty . year career as a City Administrator, this is the third time the legislature has cut LGA during the mid-year. Although we have now been promised we will receive $656,743 in LGA for 2004, an educated guess is to not count on it in the future. Therefore, I believe it will be imperative that the city continue to tighten its belt where it can and seek additional revenue sources. It is my belief that Stillwater residents live here because of the beauty of the valley and that they like things "nice". To do so, they certainly pay a premium in terms of their housing costs! To balance the budget by only cutting services and amenities is probably not an acceptable solution. We need a balance approach. One that assures we get the biggest bang for every dollar spent and that opportunities for additional revenue sources are explored. If we do not take this approach, my fear is that now that the parity previously provided by LGA is disappearing Minnesota will become a state of cities that are either "haves" or "haves not". I believe we want to be in the "have" category. VII. $5,000,000 Bond Issue Listed below is a spreadsheet prepared by Sharon Harrison showing the impact to individual property owners of a $5,000,000 bond issue. DEBT SERVICE IMPACT ON PROPERTY TAXES For Payable Year: 2003 . Bond Issue: Amount of Issue: Interest Rate: Term (years): Yearly P & I Payment: $5,000,000 5.0% 20 401,213 Tax Rate Calculation: Debt Service Impact Local Taxable Value 421,274 11,334,107 8 . " RESIDENTIAL . HOMESTEAD PROPERTY Taxable Market Tax Actual Percent Value Capacity Tax Increase. 100,000 1,000 $37.17 7.10% 200,000 2,000 $74.34 7.10% 300,000 3,000 $111.51 7.10% 400,000 4,000 $148.68 7.10% 500,000 5.000 $185.85 7.10% 750,000 8,125 $302.01 7.10% . . 9 t 1 . The Stillwater Public Library and thee Washington County Library . History and description of the relationship between the two libraries . The Framework for a possible merger of the two libraries . Legal opinion . Notes on a meeting with Jim Schug, Washington County Administrator, June 30, 2003 . . Notes on a meeting between SPL and WCL representatives, July 24, 2003 . . .. \ A History and Description of the Relationship between the Stillwater Public Library and the Washington County Library . . History . Under contract with the Washington County BoaidofCommissioners, the Stillwater Public Library operated a bookmobile that served county residents until the Washington County Library was treated in 1967. . The two libraries signed their first cooperative contract in 1976, which established reciprocal borrowing, interlibrary loan and reference referral process between the two libraries. . In 1979, the two libraries developed their first long-range plans jointly. These plans outlined the relationship between the two libr(iries and identified the roles thatthe libraries would play in regards to each other. . Since these initial efforts, administrators from the two libraries have met on a regular basis to plan services jointly and monitor the status of the contract between the two libraries. In many years, the Boards of the two libraries and the . Bayport Public Library have held joint meetings to discuss issues common to the libraries. Joint Automated System · The three public libraries in the county operate a joint automated system. The libraries in Stillwater and Bayport pay the Washington County Library a fair- share of the costs of running and maintaining the system. . · SPL could not purchase and maintain an automated system of its own .for the amount that it pays in fair-share costs to WCL. Current Contract Under reciprocal borrowing agreements, residents of Stillwater may use the Washington County Library and Washington County residents may use SPL. Due to geography, commercialpattems and the size 6fSPL's collections, there is more nonresident use of SPL by county residents than the reverse. Increcognition of this service, WCL provides the following services to SPL: · Acquisition of all library materials · Cataloging of all library materials and bibliographic services · Processing of all library materials · The same access to all WCL collections that all county residents receive · Office and public service supplies . c;. OJ . . . . Delivery service 5 times per week · Access to electronic databases . Public relations materials . A collection of recreational videocassettes . A greater discount on library materials, based on a larger volume of purchases We estimate that these services provided by WCL replace at least $120,000 in costs for which SPL would otherwise be responsible. " \ Framework for a Possible SPL/WCLMerger . In 2001, the issue of a mergerofthe Stillwater Public Library andthe Washington County Library was raised publicly. Friends@Stillwater Public Library asked for an explanation of what such a step would entail. What follows is not a review of the merits of such aCOUl'se of action, but of the steps -legal and procedural-tha/would be necessary before a merger could occur. Both the Stillwater City Attorney and Washington County Attorney's offices have issued opinions that state that, because the Stillwater Public Library was incorporated under state law pursuant to a referendum held November 2, 1897, a change in SPU ~ status could only occur as the result of a referendum. . If such a referendum was held and a majority of the voters opted to changeSPL's status, a merger could proceed. However, the State of Minnesota's Maintenance of Effort Law* would require that the library in Stillwater receive the same level of public dollars as it received before the merger. In some instances where such a merger has taken place, the State of Minnesota has required the city, which previously provided the support for the library, to supply any difference in the level of support rather than the county that is accepting the library. In the past, the. Maintenance of Effort Law has only been set aside by special legislation. Legal counsel would also have to examine the terms of the Carnegie gift to see if any legal issues arise out of assurances of continued funding made by the City in 190 LIt appears that many . cities have "disposed" of their Carnegie libraries without legal repercussions. If these legal issues were resolved, several other issues would have to be addressed. These include agreements on ownership of the facility, the collections, and the equipment. They include future employment ofthe staff and their assignment, union contracts, wages, and accrued benefits. A resolution would be required on any endowed funds or accounts held by the City for the library or held by the library itself. Any remaining responsibilities of the City of Stillwater toward the library (such as building maintenance if the City retained title to the building) would have to be determined. ' Stillwater residents might also want further assurances written into a merger agreement, Examples might be: an Stillwater seat on the WCL Board of Trustees; an undertaking to continue to use the current building; and an agreement to preserve certain staffing or collection lev:els. Some cities in similar situations have requested such assurances and received them in the short- term, but it is very difficult to bind another organization to such management decisions far into the future. * The state's maintenance of effort law requires that, each year, a funding authority provide to its library financial support equal to what jt'provided two fiscal years previously. In other words, funding for 2003 must be equal or greater than funding for 2001. The penalty for noncompliance is exclusion from all state library programs such as MELSA. . l' . . . 11 : 2<:11 l'lAGr./L ~/}I~ Lr:il0 F! R~l [;I()2 15:42 NO .: 6,2 '. MAGNUSON LA WFIRM LnNSf.DNMlNNES~:mVffiW~XNiIN l){e DF.SC:HOfFICE 13~'icOING JJ3 NOHH M"," S11tt~T . Sl.I"E #202 · r o. Box 43& . STiLL \l:~ n.~. \iN ))\'82 TeLEPHONE; t6SIJ439.9464. FAX; (6m439.~641 DAVID T. MAGNUSON MARGARH M.MURPIfY MEMORANDUM TO: City of Stlllwater Mayor City Council City Administrator Library Director FROM: David T. !Vlagnuson, City Attorney DATE: November 12,2001 RE: City Public Ubruryiderger Question One City Councilman and the Library Director have both 'asked for my opinion w;ith regard to whether tl)e question of a merger with the County Library system would require. approval by the voters at a referendwn, Minn. Stat. 9134.08, subd. 2, provides that i'if public library service is established upon the petition of eligible voters, library service may be discontinued only after a majority of the " votes cast on the question are in the affinnative on Il question on a ballet in a general election." A search of City records reveal that library servic.e in the City was approved by refere:ldum vote in the election of November 1897, The City Council, in its Resolution No., 1448 adopted November 18. 1997,recites that "at a general City election held in the City of Stillwater, Minnesota on Tuesday, the 2nd of November, 1897, the proposition to establish a public library or reading room in the City was submitt~d to a vote of the p~ople: it appears from the rerum of said election that more than two-thirds of the vote cast at such election, upon said qliestion, were in favor of such proposition;" ! 1 .:. ~ 01 :5:4: rl~CiN'-':;JH LA;J F I R'1 tlJ 110=2 "BE, IT THEREFORE RESOLVED, that a free public library and reading room be and the same is hereby established in and for the City of Stillwater." '" Since after a merge~ with the County system, the City would no longer be providing library service to its residents, City library service wOLlld be discoll11nued Therefore, in my opinion, a merger with the COWlty system would be possible only afttr the question is submitted to th: voters of the City at a general elect,on and is approved by a majority of voces cast on the question. Respectfully submilted. DTM/nm 2 D.l"" , . . . . '. . Meeting of SPL Board Representatives with Washington County Administrator Jim Schug June 30, 2003 Present: Jim Schug, Stillwater Public Library Board Officers William Hickey and Mary Lou Rice, SPL Director Lynne Bertalmio The Stillwater Public Library representatives met with Washington County Administrator Jim Schug to discuss the library's capital project and its relationship with the Washington County Library. Details of that discussion are as follows. Capital Project Jim outlined some relevant examples and Washington County policies that would preclude County participation in our capital project. . The County does not contribute to capital projects, albeit worthy ones, for non- County projects or where the County does not have direct control of the entity. . The County also does not contribute operating funds in such instances. Recently, Washington County declined to participate in an effort to keep the Ramsey County Library's North St. Paul branch open, despite use by Washington County residents. . Washington County will adopt a five to ten year $214 million capital plan soon. The only library project that is included for this time period is a new library for Forest Lake. Also, the County does not fund capital projects from operating dollars. They do not maintain a fund balance that would be sufficient for such a practice. . The County recently received a reduction in support from the state. This reduction is having an impact on the County's ability to fund a new site for WCL's Lake Elmo Branch Library. Some of the reduction is being passed on to the Washington County Library. The Relationship Between the Stillwater Public Library and the Washington County Library Jim spoke about the prospects for merging the two libraries. . There is no will on the part of the County Board of Commissioners to merge the two libraries. · A referendum of Stillwater residents would be required to achieve a merger. The recent vote against a merger of the Stillwater Water Department and the City of . Stillwater's Public Works Department is seen as an indication of the unpopularity of such a proposal. . When Washington County agreed to a merger of its library and the Forest Lake Public Library it was prompted by the heavy usage ofFLPL by Anoka County and Chisago County residents rather than by usage by Washington County residents. . The City of Forest Lake may bear some responsibilities for some of the costs of the new Forest Lake Branch ofWCL. In conclusion, all attendees remarked positively on the close and cooperative nature of the relationship between the two libraries and on the joint effort to share services and reduce costs. . . " . . . Stillwater Public Library/W~shington County Library Meeting July 24, 2004 Present: Lynne Bertalmio, Director, Stillwater Public Library; Bill Hickey, President, Stillwater Public Library Board of Trustees; Carla Prakash, Deputy Director, Washington County Library; Brian Zeller, President, Washington Comity Library Board of Trustees At this meeting, the following topics were discussed. The current status of the collaboration between the two libraries: The Presidents of both Boards expressed satisfaction that the current contract between the two libraries works well and that the services that the Washington County Library provides to the Stillwater Public Library offset the expenses- the Stillwater Public Library incurs in serving County patrons. A spreadsheet, developed by former WCL Director Jim Wells, showing nonresident usage of the Stillwater Public Library was distributed. Carla and Lynne will revise this spreadsheet to identify Stillwaterresidents' use of the Bayport Public Library and Bayport residents' use ofSPL. Stillwater residents' useofWCL libraries will also be added. The possibility of a merger between SPL and WCL: Brian Zellersaid that the WCL Board discussed the issue when it was raised by WCL Board members within the past three years. There was little interest on the part of the WCL Board on the whole, in part because of difficulties experienced when the Forest Lake Public Library merged with WCL. The WCL Board also saw a merger as a remote possibility once it was learned that SPL had been created by a referendum and that it would require a referendum to change its status. It was noted by Brian Zeller that WCL could not provide the current level of service that the Stillwater Public Library presently enjoys in any merged system. WCL capital plans: At present, WCL is developing plans for a library within a northern service center planned for Forest Lake: This is the only library project included in the County's newly adopted Capital Improvement Plan. The current thinking oftheWCL Board is not to develop or build small libraries whose size and usage would be less than the Oakdale branch. There are no plans for a library in Oak Park Heights? Grant, or any townships surrounding Stillwater. Future contract issues: We discussed the projected population growth for the area and the effects that it might have on patterns of library usage. SPL representatives voiced the expectation, based on Metropolitan Council population projections, that the ratio of service at SPL to Stillwater residents in relation to County residents would remain the same or grow. Should this prove not to be true, the first recourse would be to renegotiate the terms of the contract between the two libraries. Representatives from WCL agreed and added that, should WCL's costs for the services that it provides to SPL rise, the remedy would lie in a contract revision. ~ :1 . . . :Memo DATE: July 31,2003 TO: Mayor and City Council d~: Sharon Harrison .. i . ... j Assistant Finance Dir tor FROM: RE: Auditin{? ~ervices fo~.Y ~ar Endi~g,De~~mber 311 2003. BACKGROUND Attached is a proposal for auditing services from the firm of Larson,. Allen, Weishair &Co., LLP .. (LA WCo) for the year ending December 31, 2003. With the implementation of the new reporting requirement (GASB 34) and fraud detection procedures (Statement No. 99) for all governmental entities, increased auditing services are necessary. Tom Koop, the principal auditor for the City, will be available at the meeting to provide a brief explanation of the significant reporting changes and audit procedures. RECOMMENDATION LA WCo has been auditing the City's financial records since the year ending December 31,1996.. They have an excellent understanding of our processes and financial management system and have been a reliable, ongoing source of information and technical assistance. l'herefore, staff.. recommends renewing the auditing services contract with Larson, Allen, Weishair & Co, LLP for the year ending December 31, 2003. ACTION REOUIRED: If Council accepts the staff recommendation they should adopt a resolution outlining the above action. ~ \ . CITY OF STILLWATER PROPOSED FEE SCHEDULE AUDIT OF DECEMBER 31, 2003 FINANCIAL STATEMENTS BASE FEE $ 21 ,600 (1 ) ADDITIONAL FEES RELATED TO GASB 34: Extra audit steps regarding full accrual statements, MD&A,and reconciliation between bases of accounting 3,000 Audit of 1 st time infrastructure cost and accumulated depreciation 1,000 Audit January 1, 2003 accruals/net assets 1,000 Optional: Compute January 1, 2003 accrual balances 2,000 Draft entity-wide financial and reconciling between bases 3,000 ADDITIONAL FEES RELATED TO AUDIT: . STANDARD NO. 99 (FRAUD DETECTION AUDIT PROCEDURES) 1,500 (2) TOTAL FEES $ 33,100 (1) Base fee represents 3% increase over previous year's audit fee. j (2) In 2003 the American Institute of CPAs issued a new audit standard requiring numerous audit procedures and increased documentation requirements pertaining to fraud. Fraud can be either financial statement fraud (mislead users) or misappropriation of assets (theft). One example of an increased procedure is the requirement for discussions between our audit engagement team and company personnel on the risks of fraud and the documentation of those discussions. The Sarbanes-Oxley Act, which was passed by Congress this year, has increased the cost of audits of public companies along with the new fraud standard. The fraud standard is not part of this Act. Fortunately, your company is not public and does not have to incur the increased cost of Sarbanes-Oxley. . :/ ..~ '. . . RESOLUTION 2003- APPROVING AGREEMENT BETWEEN THE CITY OF STILLWATER AND LARSON, ALLEN, WEISHAIR & CO. . FOR THE YEAR 2003 AUDITING SERVICES BE IT RESOLVED by the Stillwater City Council that the agreement between the City of Stillwater and Larson, Allen, Weishair & Co., for auditing services for the year 2003 for the City is hereby approved. Adopted by the Stillwater City Council this 5th day of August 2003. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk ;(0 1 . Mell10ranc Ull1 From: Mayor and City Council Klayton Eckles, City Engineer \L~ To: Date: July 30, 2003 Subject: Petition for Traffic Control Changes on Boutwell Road DISCUSSION Attached is a petition from neighborhood residents living along and near Boutwell Road. The petition requests that the City of Stillwater reduce the current speed limit of 40 m.p.h on Boutwell Road. ' In' order to change a speed limit on any public road it is necyssaryto have it reviewed by MnDot. The City just commenced a Boutwell area transportation study. As part ofthis study ultimate roadway design and traffic management issues will be discussed. Regarding this specific issue, a request can be made to MnDot to look at proper posted speeds for Boutwell Road. . No Action Required . JUL.1S.200310:30AM SEMS 235 3F OS NO. 551S-P. 2- ~- \ To: The City of Stillwater Council, City of Stillwater Staff . Wo the residents of the Boutwell Road area, are requesting the City to Wte action to address the eUITCnt safety issues that exist on BoutweU Road. The primaIY safety issue that exists is the speed ofvehicles that travel on this road. The current posted speed limit of 40 MPH is unsafe and poses an immediate risk to not only the residents that live On the street and those that use it for recreation, but more importantly, the children that live in the area. We feel that the following items significantly contribute to this issue: 1. Increased traffic on Boutwell due additional housing developments. 2. An overwhelming increase in traffic by City Staffed vehicles (.i.G. Police, Fire, maintenance vehicles) using the recently built public works b~lding as a fueling station and car wash. J. A significant reduction of site lines at intersections and driveways due to the addition and the growth of trees in the area since the original speed limits wore detennined many years ago. 4. The road is used for school bus loading and traveled by children to and from school at times ofpoor visibility due natural lighting conditions (sun in eyes). S. The road lies between a large number of children and the nearest parks, playgrounds, walking trails and more importantly schools without a single safe "traffic controlled" placo to cross. 6. The lack of any shoulder on the road as well as vel)' steep, deep, and in some cases, water filled . ditches. 7. The amount of wildlife activity in the area. 8. . Narrow lanes that include tight radius, blind curves with both driveways and intersection crossings. We feel the combination of these items should be moro than enough to justify immediatc action. We do understand that the City is in thc process of conducting long term strategic planning to address theso issues however, we are requesting an interim solution until this can be accomplished, funded, and implcmented which more than likely is several years away. This is very dangerous situation already and is only getting worse each day. We fecI it would be a tragedy to delay any possible interim solution until a significant event occurs. . We want to be very clear that wc do not feel we have time to wait for the implemenration of a final solution. We also do not believe this is an enforcement issue with regards to the current posted speed limit. The fact of the matter is, 40 MPH is too fast tor the present eonditions. We also believe there are possible, logical, cost effective solutions tIlat can be implemented in thc short tcrm to resolve this safety problem including but not limited to a reduction of legal speed limit followed by enforcement and the addition of stop signs. ,,- Name Address D;i-;~;~~J_J.1,?;v..~~JJ-;;;i~= ..~I.hm_~.~ .-~1.-~~L_..._._.3.I:U..::_':V.s-A._ ~-_.~L~~_~.:m:.31'S~ ..-. ._.._.--..gSJ_._.~ifd. ~~ tL.&.----:iP1:::~_'-JQ r -:: --.....---.-...~/..7-&-.~-~--.-~~-tt.~JJl -~-.L._~ . ....J3.l!iS_.f~'J,J".dL.J!.d-_____. ~ . . - --.J..j.1&.21~_._.3!.~.:!:!.flb._ -~_._. .~-~..-!m:--"-n. . LOCATION:651 737 3213 RX TIME 07/18 '03 10:08 I JUL. 18, 2003 10,: 30AM .~ ......., "\ SEMS 235 3F 08 NO. 5518 P. 3 " . To: The City of Stillwater Council, City of Stillwater Staff , , We the residents of the BoutweURoad area, are requesting the City to take action to address the current", safety issues that exist on BoutweURoad. Tho primary safety issue that exists is the speed ,of vehicles that travel On this road. The current posted speed limit of 40 MPH is unsafe and poses an immediate risk to not only the residents that live On the street and those that use it for recreation, but more importantly, the children that live in the area, We feel that the following items significantly contribute to this issue: 1. Increased traffic on Boutwclldue additional housing developments. ' 2. An overwhelming increase in trafl'icby City Staffed vehicles (.i.e. Police, Fire,niaintenancevehicles) using the recently built public works building as a fueling station and car wash. 3. A significant reduction of site lines at intersections and driveways duo to the addition arid the grO\Vili of trees in the area since the original speed limits were detennined many years ago. , 4. The road is used for school bus loading and tra....eled by children to andfrom school at timcsofpoor visibility due natural lighting conditions (sun in eyes). S. The road lies between a large number of childrerl and the nearest parks.. playgrounds, walkirig trails and more importantly schools without 3 single safe "trafllc controlled" place to cross. , , 6. The lack of any shoulder on the road as well as very steep, deep, and in Borne cases, water filled ditches. 7. The amount of wildlife activity in the area. 8. Narrow lanes that include tight radius, blind curves with both driveways and intersection crossings. " We feel the combination of these items should be more than enough to justify immediate action. We do ' understand that the Cityis in the process of conducting long term strategic planning to address these ' issues however. we are requesting an interim solution until this can be accomplished. funded, and implemented which more than likely is several yearsawa)'. This is very dangerous situation already and is ont)' getling worse each day. We feel it would be a tragedy to delay any possible interim solution until a significant event occurs. . We want to be very clear Ulat we do notfeel we have time to wait for the implementation of a final solution. We also do not believe this is an enforcement issue with regards to the current posted speed limit. The fact of the matter is, 40 MPH is too fast for the prcsent conditions, 'We also believe there are possible, logical, cost effective solutions that can be implemented in the short term to resolve this safety problem including but not limited to a reduction oflega! speed limit followed by enforcement and the addition of stop signs. Name Address . ~-~~~;~~~==~~ r3.~~~~~ ~~-..n..sLQ.-&.;'~~ -i .d.......,;Q__.__ ----..J1J_"L'L~ld -11...,.- ~~. - - - -- ----.l.-li~...---8AVrU/tft!..__...&A.~_ _______~___ -"'-~ -- -- -J-%oJT:-~~.A..{j . ~f(.P-L--,- ~ . - - ' ~~. J3&-1aMdL__.'((iJ!.~_____. __.._____.. .J.cm...._ ;;;::-:---D.Oll~~.t:a.~__~ ~ .------.~.Jr.11~!:~L_~_.!!.:__. LOCATlON:651 737 3213 RX TIME 07/18 '03 10:08 _,.J JUL. IS. 2003 10: 30AM SEMS 235 3F OS NO. 551S-P. 4- _ '" To: The City of Stillwater Council, City of Stillwater Staff We 'the residents of the Boutwc;ll Road area, are requesting thcCity to take action to ~dress the Current safety issues that exist OIl BoutwelJ Road. The primarysafetyissue that exists is the speed afvchicles that travel 'on this road. The current posted speed limit of 40 lv.tPH is unsafe and poses an immediate risk to not only the residents that live on tho street and those that use it for recreation, but more importantly, the children that live in the area. We feel that the following itemssignilicantly contribute to this issUc: 1. Increased traffic on Boutwell due additional housing developments. 2. 'An ovenvhclming increase in traffic by City Staffed vehicles (.i.e. Police, Fire, maintenance vehicles) , using the recently built public works building as a fueling station and car wash. ' 3.' A significant reduction of site lines at intersections and driveways due to the addition and the growth of trees in the area since tlle original speed limits weredetormined many years ago: 4. The road is used for school bus loading and travcled by children to and from school at times of poor visibility due natural lighting conditions (sUn in eyes). S. The road lies bctween a large number of children and the nearest parks, playgrounds. walking trails and more importmtly schools without a single Safe "traffic controlled" place to cross. 6. The lack of any shoulder on thc road as weUasvery steep, deep, and in some cases,watcr filled ditches, 7. The amount of wildlife activity in the area. 8. Narrow lanes that include tight radius, blind curves with both driveways and intersec:tioncrossings. We feel the combination of those items should be more than enough to justify immediate action., We do understand that the City is in the pIWess of conducting long tenn strategic planning to address these issues however, ,we are requesting an iriterim SOlution until this can be accomplished, funded, and implemented whichrnore than Hkely is several years away. This is very dangerous siLuatiOIl already and is only getting worse each day. We feel it would be a tragedy to delay any pdSSibl~ interim solution until a significnnt event occurs. We WaIltto be very clear that we do not feel wc have time to wait for. the implementation of a final solution. We also do not believe this inn enforcement issue with regards. to the current posted speed limit. .The fnet of the matter is, 40 MPH is too fast for the .present ~onditions. We also belic:vc there are possible, logiCllI, cost l:1iective solutions that can be implemented in the short term to rtsolve.this safety problelil inCluding but n~t limited to a reduction oflega! speed limit followed by enforcement and the addition of stop signs. \ , Name Address .............-...~-~._--....._- LOCATION:651 737 3213 RX TIME 07/18 '03 10:08 ". ~, 1 i .', .,' I ! I I i i i I I , I I I ! L . ;r . . . ,.18.2003 10:31AM SEMS 235 3F 08 NO. 5518 P. 5 To: The City of Stillwater Council, City of Stillwater Staff We the residents of the Boutwell Road area, are requesting the City to take action to address the current safety issues that exist on Boutwell Road. The primary safety issue that exists is the speed of vehicles that travel on this road. The current posted speed limit of 40 .MPH is unsafe and poses an immediate risk to not only the residents that live on the street and those that use it for recreation, but more importantly, the children that live in the area, We feel that the following items significantly contribute to this issue: 1. . Increased traffic on Boutwell due additional housing developments. 2. An overwhelming increase in traffic by City Staffed vehicles Ci.e. Police, Fire, maintenance vehicles) using the recently built public works building as a fueling station and car wash. 3. A significant reduction of site Hnes at iJltersections and driveways due to the addition and the growth of trees in the area since the original speed limits were detennined many years ago. 4. The road is used for school bus loading and traveled by children to and from school at times ofpoor visibility due narurnllighting conditions (sun in eyes). 5. The road lies between a large number of children and the nearest parks, playgrounds, walking trails and more importantly schools without a single safe "traffic controlled" placo to cross. 6. Tho lack of any shoulder on the road as well as very steep, deep, and in some cases, water filled ditches. 7. The amount ofwildIife activity in tlle area. 8. Narrow lanes that include tight radius. blind Cwves with both driveways and intersection crossings. We' feel the combination of these items should be more than enough to justify immediate action. We do understand that the City is in the process of conducting long term strategic planning to address these issues however, we are requesting an interim solution until this can be accomplished, funded, and implemented which more than likely is several years away. This is very dangerous situation already and is only getting worse each day. We feel it would be a tragedy to delay any possible interim solution until a significant event occurs. We want to be very clear that we do not feel we havo time to wait for the implementation of f! final solution. We also do not believe tllis is an enforcement issue with regards to the current posted speed limit The fact of the matter ill, 40 MPH is too fast for the present conditions. We also believe there are possible, logical, oost effective solutions that can be implemented in the shon tenn to resolve tltis safety problem including but not limited to a reduction of legal speed limit followed by enforcement and the addition of stop signs. Name Address A _._~..._.__...._._---------_.__._---- ~. ..--. .-.-......m. .....----..--!?!:.$iX. fJJ_~""-.1l.l?.~...___ . ~...._ ...~-_.---......._-------_.-......_--_.-------...--_._--.....----------......------.... .-.......-:-- ----_........_---------~-------_._....._-------_._-.....----------_....._----------~.._-----_... --------..---------.....--------.....---------......-------...... ........------....-. ------.-....------..fII__________...____.______..._________....__________......_____________ -----....-------.----..----------.."'''--------..----....--.-----....--------.........--.--........ ...------.....-----.-.-.....-.-.--.-.....____.____.._41111.....___ .........-----...-----.--..-----.-... ----.....---------411.._________.__....._______.______..._._______....__.._______..._______.....___. LOCATION:651 737 3213 RX TIME 07/18 '03 10:08 -, () . MEMORANDcUM August 1, 2003 TO: Mayor and City Council FROM: Larry Hansen, City Administrator SUBJECT: BudgetSchedule Unfortunately it is budget time again! I would like Council to consider the following dates for budget presentation and input. The dates are: August 19 - Special Meeting - Workshop - 4:30 - 6:00 p.m. August 26 - Special Meeting - Workshop - 4:30 -? September 2 - Adoption of Budget - 7:00 p.m. September 9 -Special Me~ting.- If necessary The proposed budget and levy must be presented to the County no later than . September 15,2003. . ..",. . August 20.03 I Monday Tuesday . . september 2003 5MTWTFS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 5 1 i 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Wednesday Friday SaVSun .,~.\b\;0Yt%rAtf., 'fu(~~,""jd'. iK (". I bEKL::(-;,,!2 ---"'''< ,'n:'~::'::''''t'' 12:30pm Cc meeting Pay Day 8:30am Sta!f meeting Time Sheets Due ,', :/:('011 10:00am Election Coordinators Meeting 7:00pm CC meeting TIme Sheets Due q:rN};{II*\~f{~.j>:~ ~:nq~}<t Diane Ward 1 8/1/2003 . ..,~._..-......_-..,,--,,-,-- Monday Tuesday'''' " .. . "" '." Wednesday S~mber11 2 F.1imi1.r.vI~L'1F.li0T3 12:30pm Cc meeting 8:30am Staff meeting 3 .,. . \ September 2003 October 2003 5 M T W T F 5 5 M T W T F 5 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 Thursday Friday Sat/Sun 4 5 6 . ~ep~E!l1"Ib~r2003 . Pay Day Gone 7 8 10 111 12 13 -11111;a..,.l;l~""ltJII'~ 19 20 7:00pm CC meeting Pay Day Gone 8:30am Staff meeting 21 22 251 26 27 Time Sheets Due Diane Ward 2 8/1/2003 J . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-15 Council Chambers, 216 North Fourth Street July 15, 2003 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Absent: None Also Present City Administrator Hansen City Attorney Magnuson Public Works Director Eckles Assistant City Engineer Sanders Police Chief Dauffenbach Fire Chief Kallestad Community Development Director Russell Administrative Secretary Moore APPROVAL OF MINUTES - JULY 1, 2003 Motion by Council member Rheinberger, seconded by Council member Milbrandt to approve the July 1,2003 regular meeting minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Bike Race Report - Nature Vallev Grand Prix. Andy Dahl and Dave LaPorte reported on the success of the Nature Valley Grand Prix Bike Race in Stillwater and asked for feedback from Council. Council reported the only complaints received were regarding traffic. Lofts of Stillwater - Extension Reauest to use parkinq lot. Jack Buxell, representing Lofts of Stillwater, reported that there are purchase agreements on about 25 percent of the units. Bids will be reviewed on Thursday for the pilings and work will begin soon thereafter and will last 3 to 4 months. Construction will continue through the winter. Motion by Council member Rheinberger, seconded by Council member Milbrandt to grant a one- year extension to the Lofts of Stillwater to use the parking lot for their sales trailer. All in favor. Page 1 of 7 l OPEN FORUM Brent Peterson, Executive Director of the Washington County Historical Society, presented 2003 Lumberjack Days Buttons to the Council. All proceeds from sales of the buttons will benefit the Washington County Historical Society. . STAFF REPORTS Councilmember Rheinberger reported that a citizen expressed concern to him about difficulty in locating the police department. Police Chief Dauffenbach stated that he would look into the possibility of more signage. Fire Chief Kallestad reported that the Bayport Foundation and Andersen Foundation have each donated $50,000 towards the purchase of a new fire engine. Fire Chief Kallestad also reported on the remodeling of the Fire Department restrooms. This item will be put on the agenda for the August 1 meeting. Community Development Director Russell reported on a request from Target for extra temporary signage to hire workers to help with the remodeling. Motion by Councilmember Rheinberger, seconded by Councilmember Kriesel to approve the request from Target for one extra sign for three weeks to advertise the hiring of temporary employees. All in favor. . Mr. Russell also reported that meetings would begin next Tuesday for the planning of the downtown trail and plaza. City Engineer Eckles updated Council on the Brown's Creek Watershed District agreement with Oak Park Heights to participate on the trout stream mitigation project. He also reported on the high water problem at Long Lake and that progress is being made on a management plan for the lake. A solution could be in place by next year. Mr. Eckles also reported that issues surrounding Boutwell Road would be looked at. CONSENT AGENDA Resolution 2003-155, directing payment of bills Approval of Utility Bill adjustments - Sewer Charges Resolution 2003-156, approving Certificate of Termination Territorial Coalition Resolution 2003-157, approving Certificate of Termination of Battle Hollow, LLC Resolution 2003-158, approving Certificate of Termination Special Use Permit Battle Hollow, LLC Resolution 2003-159, discharging utility easement Resolution 2003-160, discharging storm sewer easement (Resolutions 3-7 needed to clear title flaws on Territorial Prison Site) . Page 2 of 7 J . . . Approval of Request by Dennis Harvieux to sell 3-2 Beer at Lily Lake Ballfield for Ball Tournament Approval of Purchase of computer for Police Department for Deployment of BCA's Criminal Justice Data Network, Portal 100. Approval of Renewal of Maintenance Agreement for City's Imaging System. Motion by Council member Rheinberger, seconded by Council member Junker to approve the Consent Agenda as presented with the addition of two items: All in favor. Letter of agreement for crossing the railroad tracks for the storm water project for Terra Springs. Declaration of restrictions and covenants for the Terra Springs project. PUBLIC HEARINGS New On-Sale and Sunday Liquor License for Famous Dave's. Mayor Kimble opened the public hearing. There were no comments from the public. Mayor Kimble closed the public hearing. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2003-161 granting a new On-Sale and Sunday Liquor License to Famous Dave's. All in favor. Ayes - Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays - None Case No. ZAM/03-03. Reauest from Kevin and Roxanne Shoebera fora zonino map amendment to rezone 10 lots located alona 62nd Street North from AP. Aaricultural Preservation , ~ ~. to LR. Lakeshore Residential. Community Development Director Russell explained the AP, Agricultural Preservation designation is intended for land that comes into the City. The minimum lot size is ten acres and freezes the use until a zoning study can be done and an appropriate zoning designation is applied to the site. The Comprehensive Plan does designate the area Large Lot Single Family, and the Lakeshore Residential is consistent with that, requiring 20,000 square feet per lot, two units per acre. The Planning Commission reviewed the request on June 9. There were a large number of concerns expressed by neighboring property owners, and the Planning Commission recommended denial of the request. The Joint Board heard the request on June 25 and approved the zoning amendment for the three-acre Shoeberg site only and not the other lots. Page 3 of 7 .. Mayor Kimble opened the public hearing. Richard Huelsman, 12610 62nd Street, stated that seven of the nine property owners are. against the rezoning. It will significantly change the character of the neighborhood. Rezoning even one lot will set a precedent. The comprehensive plan describes this area as semi-rural. Carolyn Elliott at 12601 62nd Street also emphasized that seven of the nine property owners want the zoning to remain as it is. Greg Machesney, 12727 62nd Street, agreed with the last two speakers and wants the property to remain as it is. Perry Furgala, 12525 62nd Street, said he is opposed to the rezoning and wants to keep his property the way it is. Eric Whalen, 12563 62nd Street, said he and his wife are opposed to the request. Kevin Shoeberg, the applicant, showed pictures of his property from 15 years ago, when the area was rural, and compared them to current pictures showing that the area is no longer rural in character. He also stated that his request is only to rezone his own property. The request to rezone all ten properties was brought by the Planning Department. His intent is to limit the number of driveways. There will be three driveways in addition to his existing driveway. He plans to place the driveways in the deadfall area. in order to take out the minimum number of trees. He said his plan is consistent with the City's Comprehensive Plan and will not affect the neighboring properties. Pauleen Peacock, 12525 62nd Street North, stated that she is a landscaper and feels that the existing oak trees will be affected by oak wilt if they are cut. Jo Gascoigne, 12601 62nd Street North, lives across the street from Mr. Huelsman. She purchased her property in 1989 and there were no trees across from her, only a cornfield. Mr. Huelsman planted over 250 trees on his property. She also questions why she was not made aware of annexation plans but Mr. Shoeberg knew about it. Mayor Kimble closed the public hearing. Mr. Shoeberg agreed to waive his right to a rural taxing district. Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to approve the first reading of an ordinance for a zoning map amendment to rezone the Shoeberg property only, from AP, Agricultural Preserve to LR, Lakeshore Residential, Case No. ZAM/03-03. All in favor. Ayes - Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays - None . Page 4 of 7 J . . . Case No. SUB/OJ-61. Reauest from Kevin and Roxanne Shoebera for a subdivision of a 3.03 . .. . acres lot into four lots of: Lot 1- 40.946 souare feet: lot 2 - 26.000 sauare feet: Lot 3 - 26.000 sauare feet: Lot 4 - 26.000 sauare feet ioeated at 12730 62nd Street North in the LR. Lakeshore Residential District. Mayor Kimble opened the public hearing. Richard Huelsman, 12610 62nd Street, stated that the property owners who were brought into the City during the annexation were not informed of the possible rezoning. The definition of Large Lot is used inconsistently in the Comprehensive Plan. The Agricultural Preserve designation was never explained. His is the only property that is on the lake, so the Lakeshore designation is a misnomer. He is concerned about the three additional driveways, and the additional traffic. Pauleen Peacock, stated there will be four driveways in 400 feet. Kevin Shoeberg, applicant, stated that having four driveways in 400 feet should not be an issue. One driveway for four lots is not feasible. Lisa Whalen, 12525 62nd Street, reiterated that there is a lot of foot and bike traffic on62nd Street. Mayor Kimble closed the Public Hearing. Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 200J-162, approving the request for subdivision of 3.03 acres lot into four lots at 12730 62nd Street North in the LR, Lakeshore Residential District, Case No. SUB /03-61, with conditions as listed and with the additional condition that the homeowners connect to City services and directing staff to look at the possibility of Mr. Shoeberg keeping his well. All in favor. Ayes - Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays - None UNFINISHED BUSINESS Second readinq of Ordinance No. 939. an ordinance amendina Chaoter 43 of the Stillwater Citv Code entitled Liauor. Mayor Kimble noted that this is not a public hearing, but opened the meeting to comments from the public. Jim Junker, on behalf of his daughter Jessica, owner of St. Croix Saloon, stated that he did not know of the meeting last month. He will be purchasing the building and stated that the 2 a.m. closing time is extremely important to the business and will help keep business in Stillwater. Page 5 of 7 ". A representative of St. Croix Crab House stated that a later closing time would allow the . bands to start playing later, after the peak restaurant hours are over. Dave Newhouse urged Council to pass Ordinance No. 939. Frank Brewer, St. Croix Crab House, stated he has heard from many people in Stillwater that they would like a later closing time. A downtown resident stated that rather than have people go over to Wisconsin, Stillwater should keep the people here in town. Steve Meister, owner of Meister's Bar and Grill, stated that he intends to maintain the 1 a.m. closing, but the City should let the business owners decide what time to close. Monty Brine, Brine's Bar and Restaurant, felt that the bar owners should have the option of staying open until 2:00 if they desire. Motion by Councilmember Rheinberger, seconded by Council member Kriesel to adopt Ordinance No. 939, amending Chapter 43 of the Stillwater Code entitled Liquor. Motion failed 2- 3. Ayes - Councilmembers Kriesel and Rheinberger Nays - Councilmembers Milbrandt, Junker, and Mayor Kimble . Ramsev Street Zonina Aoplication Community Development Director Russell reviewed a request for a zoning map amendment and subdivision request for two parcels between Olive and Ramsey Street. The Planning Commission has reviewed the request twice and recommended denial of the zoning amendment but suggested that the property owners request a variance to the lot size requirement for a subdivision. Motion by Council member Rheinberger, seconded by Council member Junker to deny the zoning amendment as recommended by the Planning Commission. NEW BUSINESS Aooroval of feasibilitv reoort and callina f()r 9tJQlic hearina for North Hill proiect Assistant City Engineer Sanders reviewed the North Hill Project Feasibility Report. The total project cost is $6.4 million. The assessed costs would be $1.9 million. A typical lot assessment would be $11,870. If the feasibility report is approved, a public hearing would be held on August 5 and the sewer project could begin in the fall. . Page 6 of 7 'f . . . Motion by Council member Milbrandt, seconded by Council member Rheinberger toaqopt Resolution 2003-163, accepting the North Hill Project feasibility report and setting a public hearing date on August 5, 2003. All in favor. Ayes - Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble' Nays - None Approval of cooperative aareement with the Citv of Oak Par~ Heiohts. Motion by Council member Rheinberger, seconded by Council member Kriesel to adopt . . Resolution 2003-164 approving the agreement with Oak Park Heights regarding participation in Stillwater AUAR Trou~ Stream Mitigation Project. All in favor. Ayes - Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays - None Possible aoproval of addition of oatio to Ataoulco Restaurant's'Uauor License. Motion by Council member Rheinberger, seconded by Council member Junker to approve the addition of a patio to Acapulco Restaurant's liquor license. All in favor. COUNCIL REQUEST ITEMS Council member Kriesel reported that a homeowner on Maryknollis having a problem with geese in her yard. Council directed staff to review the City's animal control ordinance. Councilmember Milbrandt asked for clarification on the library discussion, which is on the agenda for next month. Council agreed to hold a workshop in two weeks to discuss the library. ADJOURNMENT Motion by Council member Rheinberger, seconded by Councilmember Kriesel to adjourn the meeting at 10:00 p.m. All in favor. Jay L. Kimble,., Mayor' ATTEST: Larry D. Hansen, Acting City Clerk Page 7 of 7 . J wa"-"er r L ,~~ ~'I""""""~ r H EB I ~r,~I'p"'~ E OF MINNESOTA ~.' , Application for Special Event ',,' OrgaID71ltion ..dii~ tU ~J..~~ Contact Person ~~ #~ 'f.lJtiJ .~. . Address 3/ fp. N. m~ ~ . State Zip City . Phone Number ~ 7 S-..- I. 17;L, Name of Event CUd-~ (4n~i<~) Date(s) of Event ~. II ) ;:).00 ~ Time of day. ~ - t., pffh. Location of Event p~ /ftt 1.'1160. .flJ.Ir7avn. 51. Purpose and Description of Event (please include all items being requested by the City, ie.road blocks, police officers, parks, etc.) and attac~a map if necessary. .}. , ~~ t2LJ;bJ~~. -t-~ a '../ ~ * * * * * * * * * * * * , * . * * * * * ~~~.use Only: ~I~I Events pro'f'JZftand CdordinjfiirSSignCd to: Distribution f<iJ pOlice{/~ v tL'd' \f, \ EngineeringIPublic Works Administration fL 0/L_ Planning II Parks ;yj Fire , ~ r"d.- Comments: ~ IPUI 1-< . CITY HALL 216 NORTH FOURTH STILLWA,TER, MI~njESOTA 55082 PHOt~E 612-439-6121 .~ ;j> iJ LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003- 165 . Action Rental Advanced Sportswear Arch Wireless AMEM AT&T AWl Diversified Babcock, Megan Boesel, Tommy Cardinal Tracking Carquest Catco Century Power Equipment Chemsearch Chris Amdahl Locksmith, Inc. Clarey's Coca Cola Com cast Cub Foods Cummins Npower, LLC Dahl, Jeffrey Dalco Data One Technology Display Sales Eckles, Joanna Empson Archives Express Photo Fed Ex Flexible Pipe Tool Co. Fox Valley Systems, Inc. Fred's Tire Galles Corporation Galls Inc. General Industrial Supply Gopher State One - Call Government Finance Officers Assoc. Greeder Electric Hillyard Ikon Infratech Integra ITL Patch Jacobson, Cindy Jansens Cleaning Service Johnson Controls Knauss, Chantell Labor Relations Assoc. Lake Management Lakeview Hospital League of MN Cities Legislative Associates . . Concrete Jerseys Pagers Membership Telephone Benches for Bermann Crossing Park Landscape Escrow Refund Reimburse Expenses Battery Equipment Repair Supplies Equipment Repair Supplies Top Housing Comp Maintenance Supplies Keys Cut Bracket, Lights Concession Supplies Cable Water, Ice Cord Refund Liquor License Maintenance Supplies Fax Supplies Rope Plant/Soil Reimbursement Survey HPPA, Second Half Fee Processing Freight Nozzle, Reducer Fitting Supplies Tire Repair Cleaning Supplies Uniforms Equipment Repair Supplies Billable Tickets Membership Repair Lift Lily Lake Cleaning Supplies Copier Maintenance CST Magnetic Locator Telephone Uniforms Reimburse Expenses Boiler Maintenance Clean Cooling Coil Mileage, Supplies Consulting Services Clean Algae Lily Lake Legal Blood Draws Insurance July Lobbyist Services 79.88 341,50 1,158.06 100.00 . 105.08 3;400.00 3,116.48 1.59 212.51 1 ;082.50 348.93 116.98 603.75 33.66 245.82 432.40 78.25 68.85. 79.99 242.06 133..69 159.75 146.97 181.70 5,000~00 50.93 15.59 76.70 137.42 19.76 469,20 259.98 .226.97 49.60. 130,00 1,181.00 505.87 462.8f 692.25 . 981.82 86.79 6.76 450.00 400,00 45.32 525.00 4,11.3.00 27.9.25 . 450.00 2,916.67 ~ , EXHIBIT" A" TO RESOLUTION #2003- 165 Page 2 LJ Schuster Co. Utility Billing Cards 763.20 . Lynn Peavey Ammo 206.40 MacQueen Equipment Equipment Repair Supplies 1,814.35 Magnuson Law Firm Professional Services 10,088.75 Maple Island Hardware 397.78 McLeod USA Telephone 162.21 Menards Hardware 161.60 MN Dept of Administration Telecom Service/Router Ports 140.83 MN Dept of Economic Securities 2nd Qtr 1,566.32 MTI Distributing Blades 166.13 Nestle Ice Cream Co. Concession Supplies 50.40 Nextel Wireless Services Fire/lnspections 249.85 Northern Tool & Equipment Co. Tools 21.79 Northland Chemicals Cleaning Supplies 191.14 Office Depot Office Supplies 471.11 On Site Sanitation Unit Rental 50.65 Paul, Chris Work Boot Reimbursement 23.73 PC Solutions, Inc. Maintenance Contract 143.00 PMI Toner 108.45 Quill Office Supplies 211.71 Pod's Tire & Wheel Vehicle Repair 112.15 Ratte, James Refund Dog License 10.00 Reliable Office Supplies Office Supplies 119.21 Rose Floral Bedding Plants 455.07 Russell, Steve Reimburse Expenses 37.39 St. Croix Bike and Skate Equipment Repair 57.58 . St. Croix Boat and Packet June Arena Billing 37,939.61 St. Joseph Equipment Inc. Freight 5.33 Sandy's Office Coffee Service Coffee Supplies 38.00 Schmidt, Scott Reissue Lost Check 3.50 Simonet Furniture Replace Broken Water Main 138.52 Spartan No Parking Signs 415.35 Sprint Wireless Services Rec Center 46.92 Stack, Barrett M Survey Aspen & Third 525.00 Stevenson, Mark Tree Reimbursement 100.00 Stillwater Ford Equipment Repair 62.84 Stillwater Gazette Publications 439.94 Stillwater Township 2003 Orderly Annexation Payment 4,293.44 Sun Turf Shady Turf, Fuel Gauge, Bumper 167.18 T A Schifsky & Sons Sand Mix, Asphalt 373.63 Templin, Robert Reimburse Expenses 2.17 10,000 Lakes Chapter Seminars 240.00 TiZack Concrete 2002 Sidewalk Project 14,783.79 Toll Welding Supplies 231.81 Tomten Environmental Design Liberty Plan Review 220.00 Tremain, Ellen Reissue Lost Check 15.00 United Rentals Sling 75.15 US Bank Custody Billing Charges 180.00 Vermeer of MN Knife Sharpening 52.00 Vick, Connie Refund Hockey Fee 100.00 Washington County Certification Fee 1,140.00 . Waste Management Garbage Waivers 172.67 :Ai" EXHIBIT n An TO RESOLUTION #2003-165 Page 3 Watson, Dennis Computer Programming Street Light 705.00 . Workwell Occupational Health Servo Hepatitis B Vaccine 43.00 Wrap & Ship Freight 33.05 Wyco Inc dba Reeds Sales & Service Gear Case Assembly 61.20 Yocum Oil Fuel 3,492.26 MANUAL CHECKS FOR JULY 2003 Lake Elmo Bank Investment 500,000.00 Mainstream Development 1 st Half 2003 TIF # 1 21,998.33 Postmaster Utility Billing Postage 1,198.09 Washington County License Center Renewal Tabs 41.00 Xcel Electricity, Gas 11,166.21 ADDENDUM TO BILLS Aspen Mills Uniforms 644.49 AT & T Wireless Cell Phones 1,097.48 Braun Pump & Control Repair Lift Aiples Station 1,444.47 Buberl, Larry Animal Transport 75.00 Hennepin Technical College Fire Inspector Education 199.36 Holiday Fuel 137.87 Iceman Industries Reimbursement Storage Tank 1,782.81 Johnson, Ron Reimburse Supplies 10.64 Kaeck, Brian Sub Custodial Hours 216.00 . Met Council July SAC Report 53,014.50 Mil Life Insurance 1,228.80 Pod's Repair Tires 98.33 Owest Telephone 396.62 Ryland Homes Grading Escrow Refund 26,750.00 Stillwater Gazette Publication 84.66 Stork Materials Technology 2003 Streets, Benson Pond 755.00 Tower Asphalt 2003 Streets 92,660.15 Vance Brothers, Inc. Asphalt 1,088.43 Ward, Diane Reimburse Fee Charge Police Tabs 5.25 Washington County Assessment TIF # 71 Parcel Maintenance Billing 180.00 Xcel Electricity, Gas 15,031 .52 TOTAL 847,185.26 Adopted by the City Council this 5th Day of August, 2003 . ,,~ ./ ./ ~ LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003-165 . . Action Rental Advanced Sportswear Arch Wireless ' AMEM AT&T AWl Diversified Babcock, Megan Boesel, Tommy Cardinal Tracking Carquest Catco Century Power ,Equipment Chemsearch Chris Amdahl Locksmith, Inc. Clarey's Coca Cola Comcast Cub Foods Cummins Npower, LLC Dahl, Jeffrey Dalco Data One Technology Display Sales. Eckles, Joanna Empson Archives Express Photo Fed Ex Flexible Pipe Tool Co. Fox Valley Systems, Inc. Fred's Tire Galles Corporation Galls Inc. General Industrial Supply Gopher State One - Call GovernmentlFinance Officers Assoc. Greeder Electric Hillyard Ikon Infratech Integra ITL Patch Jacobson, Cindy . JansensCleaning Service Johnson Controls Knauss, Chantell Labor Relations Assoc. Lake Management Lakeview Hospital League of MN Cities Legislative ,Associates . Concrete Jerseys Pagers Membership Telephone Benches for Bermann Crossing Park. Landscape Escrow Refund Reimburse Expenses Battery Equipment Repair Supplies Equipment Repair Supplies Top Housing Camp Maintenance Supplies Keys Cut Bracket, Lights Concession Supplies Cable Water, Ice Cord Refund Liquor License Maintenanc~ Supplies Fax Supplies Rope Plant/Soil Reimbursement Survey HPPA, Second Half Fee Processing Freight Nozzle, Reducer Fitting Supplies Tire Repair Cleaning Supplies Uniforms Equipment Repair Supplies Billable Tickets Membership Repair Lift Lily Lake Cleaning Supplies Copier Maintenance CST Magnetic Locator Telephone Uniforms Reimburse Expenses Boiler Maintenance Clean Cooling Coil Mileage, Supplies Consulting Services Clean Algae Lily Lake Legal Blood Draws Insurance July Lobbyist Services 79.88 341.50 . 1,158,06 100.00 '105.08 3,400.00 3; 116.48 1.59 . 212.51 1,058.90 348.93 116.98 603.75 33.66 245:82 432.40 78.25 68.85 79.99 242.06 133.69 . 159.75 146.97 181.70 5,000.00 35.73 15.59 76.70 137.42 19.76 469.20 259.98 226.97 49.60 130.00 . 1,181.00 505.87 462.81 692.25 981.82 86.79 6.76 450.00 400.00 45.32 525.00 4,113.00 .279.25 . 450.00 2,916.67 LJ Schuster Co. Lynn Peavey MacQueen Equipment Magnuson Law Firm Maple Island McLeod USA Menards MN Dept of Administration MN Dept of Economic Securities MTI Distributing Nestle Ice Cream Co. Nextel Northern Tool & Equipment Co. Northland Chemicals Office Depot On Site Sanitation Paul, Chris PC Solutions, Inc. PMI Quill Qwest Pod's Tire & Wheel Ratte, James Reliable Office Supplies Rose Floral Russell, Steve S1. Croix Bike and Skate S1. Croix Boat and Packet S1. Joseph Equipment Inc. Sandy's Office Coffee Service Schmidt, Scott Simonet Furniture Spartan Sprint Stack, Barrett M Stevenson, Mark Stillwater Ford Stillwater Gazette Stillwater Township Sun Turf T A Schifsky & Sons Templin, Robert 10,000 Lakes Chapter TiZack Concrete Toll Tomten Environmental Design Tremain, Ellen United Rentals US Bank Vermeer of MN Vick, Connie Washington County Waste Management Watson, Dennis Utility Billing Cards Ammo Equipment Repair Supplies Professional Services Hardware Telephone Hardware Telecom Service/Router Ports 2nd Qtr Blades Concession Supplies Wireless Services Fire/Inspections Tools Cleaning Supplies Office Supplies Unit Rental Work Boot Reimbursement Maintenance Contract Toner Office Supplies Telephone Vehicle Repair Refund Dog License Office Supplies Bedding Plants Reimburse Expenses Equipment Repair June Arena Billing Freight Coffee Supplies Reissue Lost Check Replace Broken Water Main No Parking Signs Wireless Services Rec Center Survey Aspen & Third Tree Reimbursement Equipment Repair Publications 2003 Orderly Annexation Payment Shady Turf, Fuel Gauge, Bumper Sand Mix, Asphalt Reimburse Expenses Seminars 2002 Sidewalk Project Welding Supplies Liberty Plan Review Reissue Lost Check Sling Custody Billing Charges Knife Sharpening Refund Hockey Fee Certification Fee Garbage Waivers Computer Programming Street Light 763.20 206.40 1,814.35 10,088.75 397.78 162.21 161.60 140.83 1,566.32 166.13 50.40 249.85 21.79 191.14 307.54 50.65 47.46 143.00 108.45 211.71 38.73 112.15 10.00 119.21 455.07 37.39 57.58 37,939.61 5.33 38.00 3.50 138.52 415.35 46.92 525.00 100.00 62.84 439.94 4,293.44 167.18 373.63 2.17 240.00 14,783.79 231.81 220.00 15.00 75.15 180.00 52.00 100.00 1,140.00 172.67 705.00 ." . . . . . . Workwell Occupational Health Servo Wrap & Ship Wyco Inc dba Reeds Sales & Service Yocum Oil Adopted by the City Council this 5th Day of August, 2003 Hepatitis B Vaccine Freight Gear Case Assembly Fuel 43.00 33.05 61.20 3,492.2.6 .115,740.34 . . . :Memo DA TE: August 1, 2003 TO: Mayor and City Council . Chantell Knauss ~ . Director of Administration FROM: RE: 2003 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution Attached is the 2003 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution from Washington County. The term of the Agreement shall be from the date the County Board approves the Agreement to December 31, 2003. The City of Stillwater is responsible for coordinating the joint drop-off recycling program with the City of Bayport and the City of Oak Park Heights. The County will grant the City of Stillwater $2,'899. In addition, the City of Stillwater will receive a grant allocation of $382 for the City of Bayport and a grant allocation of $764 for the City of Oak Park Heights. Recommendation It is recommended the City Council adopt the attached Resolution approving the 2003 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution. MEMO. RECYCLING DROP-OFF CENTER AGREEMENT.2003-08-01 2003 lVIEMORANDUM OF AGREEMENT FOR DROP OFF CENTER RECYCLING GRANT DISTRIBUTION . THIS AGREEMENT made and entered into by and between the County of Washington, hereinafter referred to as the "County", and the City of Stillwater, hereinafter referred to as the "Grantee". 'VHEREAS, the County desires to encourage and support residential recycling to reduce the County's reliance on solid waste disposal facilities, and WHEREAS, the Washington County Board of Commissioners has budgeted money for 2003 to be used to further develop recycling service in the County. WHEREAS, the Grantee, the City of Bayport, and the City of Oak Park Heights wish to conduct a joint drop-off recycling program with the Grantee coordinating the program. NOW, THEREFORE, the parties hereto agree as follows: 1. Term. . The term of the Agreement shall be from the date this Agreement is approved by the County Board to December 31,2003. 2. The County's oblhmtion: - - a. The County will pay the Grantee an amount equal to $2,899.00. b. The County will pay the Grantee an amount equal to $382.00 which is the recycling grant allocation for the City of Bayport and $764.00 which is the recycling grant allocation for the City of Oak Park Heights. All grant funds received will be used to provide recycling services and public education as identified in Section 3.b of this Agreement. c. Indemnify and hold the Grantee harmless from any claims, suits, or damages arising out of any act or omission of the County, its officers, employees, or agents in the performance of the services provided for by this Agreement. -1- . / .' , . . . 3. The Grantee's obligation: a. The Grantee will sign a contract with a recycling contractor which specifies the responsibilities of each party and the rate of payment for drop-off services as provided by the contractor. If the total amount of funds are not used for drop-off services, they may be used for curbside recycling services. b. The Grantee will use all recycling grant money received in 2003, as a result of this Agreement, for recycling services and public education related to recycling. If all recycling funds are not used within the grant period, the Grantee must submit a plan to the County by December 15, 2003, which indicates how the funds will be used the following year. c. The Grantee will prepare and submit an annual recycling report to the County. The report shall be due by January 31 of the following year. The reports will be made on a form provided by the County. 4. Indemnification and Insurance: a. The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, damages and expenses which the County, its officers or employees may hereafter sustain, incur, or be required to pay arising out of the Grantee's performance or failure to adequately perform its obligations pursuant to this Agreement. b. The Grantee further agrees that in order to protect itself as well as the County under the indemnity provision set forth above, it will at all times during the term of this Agreement keep in force. 1. General liability insurance in the amounts of $300,000.00 for bodily injury or property damage to anyone person and $1,000,000.00 for total injuries or damages arising from anyone incident as required by the County. 2. Any policy obtained and maintained under this clause shall provide that it shall not be canceled, materially changed, or not renewed without thirty (30) days prior notice thereof to the County. A Certificate of Insurance evidencing this coverage must be provided to the County before this Agreement is effective. -2- , , , 5. Data Practices: . All data collected, created, received, maintained, or disseminated for any purposes by the activities of Grantee because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal regulations on data privacy. 6. Records A vailabiJitv and Retention: Pursuant to Minnesota Statute 16B.06, Subd. 4, the Grantee agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement. Grantee agrees to maintain these records for a period of three (3) years from the date of termination of this Agreement. 7. . Indenendent Contractor: . Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the County. No tenure or any rights or benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Grantee or employees of the Grantee performing services under this Agreement. 8. Nondiscrimination: During the performance of this Agreement, the Grantee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin be excluded from full employment rights in, participation in, be denied the benefits of or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. -3- . ~ . . . 9. Noncomnliance bv Grantee: If the County finds that there has been a failure to comply with the provisions of this Agreement, the County may terminate the Agreement at any time following seven (7) days written notice to the Grantee and upon failure of the Grantee to cure the default within the seven day period. The County will require the Grantee to repay the grant funds in full or in a portion determined by the County. Nothing herein shall be construed so as to limit the Department's legal remedies to recover grant fund. 10. Termination: This Agreement may be canceled by either party upon thirty (30) days written notice. Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice shall be sent to the official business address of the City or Township. Notice to the County shall be mailed to: Department of Public Health and Environment, 14949 62nd St N, PO Box 6, Stillwater, MN 55082-0006. 11. Mer!!er and Modification: a. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. -4- IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. GRANTEE WASHINGTON COUNTY BY BY TITLE DATE DATE FEDERAL ID # -5- Mary McGlothlin, Director Department of Public Health and Environment ~ . . . I . . . RESOLUTION 2003-166 APPROVING 2003 MEMORANDUM OF AGREEMENT FOR DROP OFF CENTER RECYCLING GRANT DISTRIBUTION WITH WASHINGTON COUNTY BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the> 2003 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington County is approved. The term of the Agreement shall be from the date the . Agreement is approved by the County Board to Decernber31 , 2003. Adopted by the Council this 5th day of August 2003. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk ;' ~.,,,. . FIL~ No.691 07/24 '03 11:39 JD:CITY OF STILLWATER FAX:6614308809 P~GE 1/1 . Application for Special Event Organization _. (!j, ~btLr.- Sft-lllAJ~ Contact Person :D.oyt,,~ ~IT ~f'- Address .1/I!fIINIII 2/5 f!Jr.bas!tc{ Sf,. ~. City ~f Pa-tJ . State m.J _ Zip SS-/o 7 Phone Number -fjSZ,), Q7,i;( 'f..=LLr / Name of Event . ~ S'I' CLrf- t!ro "'-.J ~ S Date(s) of Event ~f. 7 - Od" ~. Time of:.ay alfdO-L( . ,. aLCLf~ . . ..J . Location of Event a:J- nr; - u..)-[~K t1L( ~ d.cu:.t.A:r.. tV-. f* '" . L'nl~bzr ./f. Purpose and Description of Event (please include all items being requested by the City, i.e. road bloc~. pol~ce ,officer~. parks, ~tC.)~d anach a map if~eccssary.. ..... -.~,.fL4a l!.l5~ IAnl.l ~." a..S~f.;r;~ -+ ~ IM.m-ni'J ~ --' . ac. ~ or , ~'t\~-__-lz.c.r . &-. I~ Wo... !t:t1f.." " do! ~. ~~lhASV.~ '.Ud{_~(~;f'J ~~~ .Jtir~^':'~ ~~~~"1':n~~(-=~ *.:TX!~Jt:!l:l:t~,&:.*~'~*isk "" ~~~ Use Only; ~ ~ '..J ~i.+u..'5. ~ii'EYenrs processing and coordination assigned W . . ~ I ______ Oistri6ution Police ~ Admjni~tration ~ EnaineeringIPublic Works V Planning ~ Parks ~_ Fire Comments: Kel UA n ~ I \..) ~ 1)1~ . CITV HALL: 216 NORTH FOURTH STlLLWA1ER. MINNESOTA 55082 PHONE,612-43g.6121 LOCATION:6512240059 RX TIME 07/24 '03 13:45 ~ . / / . DATE Co -0.3 INSPECTION SERVICE AGREEMENT FIRE-GUARD Sprinkler Service, Inc. 2055 White Bear Avenue N., SuiteC St. Paul, MN 55109 Phone: 651':748-9499 Fax 651-748-9143 FIRE-GUARD Sprinkler Service, Inc., is presenting an Annual Inspection Service Agreement, in accordance with NFPA-13 and your LOCAL AUTHORITIES, including the items indicated below. Name Address City State/Zip Contact Phone CLIENT ~1\uJt'~~ ~ ;2.1<0 1\. '-I~ S;h llwcvtw \,\.1 tJ S-S'o ~Z- ~\\1J)~1 \=t(1I j\?f* . (.toSt) 351- 4160 - Name Address City State/Zip Job phone Job cell LOCATION S+;lIwJ~~ ~ 21lRY\. '-fYi-,- S)) \ I u.Jt"v+W M~ S--sc82- (1i6I)~~~OO TESTS AND INSPECTION SERVICE AFire pump ~-pipe system I Wet-pipe system I Remote station alarm Static and residual flow Conduct main drain test Test all alarms ANNUAL FEE ~ _96(j"d TERMS: The terms of this AGREEMENT will commence with acceptance and will continue until either party, by giving sixty (60) days written notice, terminates this AGREEMENT. Payment is due 15 days from date of billing. This offer may be withdrawn ifnot accepted within 30 days. FIRE-GUARD SPRINKLER SERVICE, INC. x X X X )< >< Inspect system(s) (I) # dftimes/year Compressor check Check gate valve packing glands Lubricate all valve stems Inspect system(s) fonepairs/alterations Prepare and file reports of inspection Other X- X X y, X X ACCEPTANCE: This AGREEMENT is limited to INSPECTION SERVICE ONLY as indicated by items checked above. Any additional maintenance, repairs or alterations will be made, only upon receipt of such orders by an authorized person, at FIRE- GUARD Sprinkler s prevailing rates. .Payment will be made as outlined under TERMS. This INSPECTION SERVICE AGREEMENT is not intended 10 be an insurance policy or substitute for an insurance policy. The amounl paid by Client for the. inspection service is not sufficient 10 warrant FIRE-GUARD Sprinkler S~rvice, Inc. assuming any liability for loss or damages due indirectly or directly to an occurrence or consequence. FIRE-GUARD Sprinkler Service, Inc. s total liability for loss or damage is Ihen,fore limited to $500. The above prices, specifications and conditions are hereby accepted. FIRE-GUARD Sprinkler Service, Inc. is authorized to perform the work as. specified. Client acknowledges that he/she has read and understands this AGREEMENT. ENTED BY: InCAAbi .. (j)fttJi (!-r:LA1l7c;r / rf '(Ti~e) . . ISA/2003 CLIENT: City of Stil h";i'ltpr BY: DATE: Jay L. Kimble, Mayor August 5,2003 RESOLUTION NO. 2003-167 APPROVING AGREEMENT WITH FIRE GUARD SPRINKLER SERVICE, INC. FOR FIRE SPRINKLER INSPECTION SERVICE BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Fire Sprinkler Inspections Service Agreement with Fire Guard Sprinkler Service, Inc., as on file with the City Clerk, is hereby approved. Adopted by the City Council this 5th day of August 2003. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk \ ~ . . . . . . RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that The Stillwater Police Dent. enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2003 through September 30, 2004. Sgt. Nate Meredith is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of The Stillwater Police Dent. Be it further reso lved that Officer Jav Jackson ofthe BavDort Police Dent. - - - is hereby authorized to be the fiscal agent and administer this grant on behalf of The Stillwater Police Dent. (Use the following or provide a copy of official minutes of council meeting) of Stillwater.~esota (Name of Jurisdiction) Stillwater City Council (Executive Body) AUl!Ust 5th. 2003 (Date Passed) I certifY that the above resolution was adopted by the on SIGNED: WITNESSETH: (Signature) County Auditor/Other Authorized Person (Title) (Signature) County Clerk/Other Authorized Person (Title) (Date) (Date) 2004 Minnesota Safe & Sober . . . i... J r jWC. :er '~ ::::;;;.--- -::::: ~ TH;:=;RTHPlACE OF MINNESOTA ~ 1. REQUEST FOR INSTAllATION OF BANNER A~;" maflpJ ORGANIZATION II/){J/~ ~}(i~ \./- 0 r TELEPHONE LfL jq - 7, f?:3i APPLICANT 2. 3. ADDRESS ~ 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: {j~ tJ~) . 0 5. BANNER LOCATION REQUESTED: ~ D D $, Main Street at Olive Street (Mad Capper)* North Main Street - 100 Block (Kolliners)* Chestnut Street at Union Alley (Firstar Bank) 6. *MnDOT APPROVAL REQUIRED F?R MAIN ST~EET LOCATIONS DATES TO BE DISPLAYED: qf5!C.~'- /D/t3/6.3 { I ,- - "'\ COMPANY INSTALLING BANNER: FJc {~ ~-r-r ~ .J Phon:~" ~7'fL/ 7. Address FOROFFICE USE ONLY o City Date: o MnDOT Date: Installer verification BANNER REQUIREMENTS ATTACHED CITY HAll: 216 NORTH FOURTH STillWATER. MINNESOTA 55082 PHONE: 612-439-6121 . . . STAFF REQUEST ITEM Department: Fire I Date: 8/1/03 DESCRIPTION OF REQUEST (Briefly outline what the request is) Training income contract - Anoka Technical College. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Expenditures will not exceed the budgeted training & education line item. The city is not obligated for unused portions of contract. ADDITIONAL INFORMATION ATTACHED Yes _X_ No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. / ./" I Submitted by: KA. Kallestad k ~ I Date: 8/1/03 Anoka-Hennepin Technical College 1355 West Highway 10, Anoka, MN 55303-1590 763~576-4700 · 800-247-5588 · www.ank.tec.mn.us Customized Training Services 763.576.4800 Fax 763:576..4802 July 11,2003 Attention: Fire ChieforTraining Officer Re: AHTC Training Contract for 2003-2004 Coordinator: Todd Seitz Contract amount: See enclosed contract Enclosed is our contract for servicesto be conducted during the next fiscal year. The State of Minnesota requires that we have.a contract on file for training conducted through Customized TniiningServices. This contract is for our fiscal year of July Lthru June 30. By preparing a contract for the entire year, we will not have to prepare a new contract for each course. You will only be invoiced for courses that are conducted during this period. At theend of the fiscal yearimy amount remaining on the contract will be cancelled. Ifatany time during the fiscal year you:wishto add courses that will exceed the contract maximum, we will amend your contract. Please sign and return this contract as soon as possible, as we are required by the State of Minnesota to have a contract signed and returned to us BEFORE the first class is conducted. Should you have any questions,please feel free to contact your Customized Training Services Coordinator or Support Staff at 763.576.4943. We look forward to a continuing partnership. Sincerely, ~~f~ Joseph L. Mulford Dean of Customized Training Cts/j I Enclosures AMemberof the Minnesota State Colleges and UniversitiesSyst~m. An equal opportunity employer and educator. @ . . . 'j;;:;'~i .....>.fi.... ,~ ./ . . . FY Obj Code Amount Vendor # P.O# Cost Center ! I i I I I , ' ! I \ I I' , ! SSY ~ I I II \ i , ' , I i I , , \ ! I' , I STATE OF MINNESOTA MINNESOTA STATE COLLEGES AND UNIVERSITIES Anoka Technical College 1355 West Highway 10 Anoka, Minnesota 55303 763-576-4800 FAX 763-576-4802 CUSTOMIZED TRAINING INCOME CONTRACT Anoka Techical College (hereafter "COLLEGE/UNIVERSITY"). by virtue of its delegated authority from the Board of Trustees of the Minnesota State Colleges and Universities. and Stillwater Fire Department (hereafter "PURCHASER") agree as follows: I. DUTIES OF THE COLLEGE/UNIVERSITY. The COLLEGE/UNIVERSITY agrees to provide the following: Title of Instruction/Activity/Service: Fire & Safety Related Courses. Date(s) of Instruction/Activity/Service: Varies according to course. See Exhibit A attached. InstructorlT rainer/Consultant Anoka TC Instructor Location: Varies according to course. See Exhibit A attached. Other Provisions: Pate and time are subject to change as mutually agreed upon by the Purchaser and Technical College. II. DUTIES OF THE PURCHASER. The PURCHASER agrees to provide: Facility for instruction. equipment and attendance sheets. Ill. SITE OF INSTRUCTION/ACTIVITY/SERVICE: Purchaser shall make all of the arrangements, including any payment. for the location to be used for the Instruction/Activity/Service. IV. CONSIDERATION AND TERMS OF PAYMENT A. Cost Cost of Instruction/Activity/Service (total or per hour): Not to exceed: $2,000.00 Other fees: Ver: 1.04 Customized Training Income Contract Contract Nbr: 857 July 3, 2003 Page: ,. . . .i#' r;,.) /' Notwithstanding the thirty (30) day notice period established in paragraph VII, in the event that the PURCHASER desires to cancel or reschedule the Instruction/Activity/Service due to low enrollment, PURCHASER shall give at least 2 days notice in writing to the COLLEGE/UNIVERSITY'S authorized agent to cancel or reschedule. If the Instruction/Activity/Service is canceled as provided herein, the COLLEGE/UNIVERSITY shall be entitled to payment calculated according to paragraph VII. If the Instruction/Activity/Service is rescheduled as provided . herein, payment shall be according to this paragraph IV. B. Terms of Payment. The COLLEGE/UNIVERSITY will send an invoice for the Instruction/Activity/Service performed. The PURCHASER will pay within Within 30 days of receiving the invoice. days of receiving the invoice. Please send payment to: Anoka Technical College Tuition Office 1355 West Highway 10 Anoka, MN 55303 V. AUTHORIZED AGENTS FOR THE PURPOSES OF THIS CONTRACT. A. PURCHASER'S authorized agent: Jay Kimble COLLEGE/UNIVERSITY'S authorized agent: Joseph Mulford VI. TERM OF CONTRACT A. Effective date: July 1 , 2003 B. End date: June 30, 2004 or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever occurs first. VII. This contract may be canceled by the Purchaser or the College at any time, with or without cause, upon thirty (30) days written notice to the other party. In the event of such a cancellation, the College shall be entitled to payment, determined on a pro rata basis, for work or Instruction/Activity/Service satisfactorily performed. Contracted classes not meeting enrollment expectations of the client and college may be canceled within 48 hours of the agreed start date. VIII. ASSIGNMENT. Neither the PURCHASER nor the COLLEGE/UNIVERSITY shall assign or transfer any rights or . obligations under this contract without the prior written approval of the other party. IX. LIABILITY. PURCHASER agrees to indemnify and save and hold the COLLEGE/UNIVERSITY, its representatives and employees harmless from any and all claims or causes of action arising from the performance of this contract by the PURCHASER or the PURCHASER'S agents or employees. This clause shall not be construed to bar any legal remedies the PURCHASER may have for the COLLEGE/UNIVERSITY'S failure to fulfill its obligations pursuant to this contract. X. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE. The PURCHASER agrees that in fulfilling the duties of this contract, the PURCHASER is responsible for complying with the applicable provisions of the Americans with Disabilities Act, 42 U.S.C. Section 12101, et seq. and regulations promulgated pursuant to it. The COLLEGE/UNIVERSITY IS NOT responsible for issues or challenges related to compliance with the ADA beyond its own routine use of facilities, services, or other areas covered by the ADA. XI. AMENPMENTS. Any amendments to this contract shall be in writing and shall be executed by the same parties who executed the original contract or their successors in office. XII. GOVERNMENT DATA PRACTICES ACT. The PURCHASER must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the COLLEGE/UNIVERSITY in accordance with this contract, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the PURCHASER in accordance with this contract. The civil remedies of Minnesota Statues Section 13.08, apply to the release of the data referred to in this Article by either the PURCHASER or the COLLEGE/UNIVERSITY. In the event the PURCHASER receives a request to release the data referred to in this Artide, the PURCHASER must immediately notify the COLLEGE/UNIVERSITY. The COLLEGE/UNIVERSITY will give the PURCHASER instructions concerning the release of the data to the requesting party before the data is released. XIII. RIGHTS IN ORIGINAL MATERIALS. The COLLEGE/UNIVERSITY shall own all rights, including all intellectual property rights, in all original materials, including any curriculum materials, inventions, reports, studies, designs, drawings, specifications, notes, documents, software and . documentation, computer based training modules, electronically or magnetically recorded materials, and other Ver. 1.04 Customized Training Income Contract Contract Nbr. 857 July 3, 2003 Page: 2 , f' . . . work in whatever form, developed by the COLLEGE/UNIVERSITY and its employees individually or jointly with others or any subPURCHASER in the performance of its obligations under this contract. This provision shall not apply to the following materials: XIV, JURISDICTION AND VENUE, This contract, and amendments and supplements thereto, shall be governed by the laws of the State of Minnesota, Venue for all legal proceedings arising out of this contract, or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. XV. OTHER PROVISIONS. IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED: 1. PURCHASER: PURCHASER certifies that the appropriate person(s) have executed the contract on behalf of PURCHASER as required by applicable articles, by-laws, resolutions, or ordinances. By (authorized signature) Title I Date I By (authorized signature) I \ Title I I Date 2. MINNESOTA STATE COLLEGES AND UNIVERSITIES Anoka Techical College . " (~TOd 'I"ogelun; Titl(ji I ' () Date 7/1/0> Ver: 1.04 Customized Training Income Contract Contract Nbr: 857 July 3. 2003 Page: 3 ,; ~ EXHIBIT A 6 6 6 6 6 A o,r;I)JJnIlJbjJity 1IIIIrl/llr (lilU [j;d(Jly a UcJslc UullJl1 IW CUIISIi udlul \ j li L~ I Confine Space Awareness \ 3 I Critical Incident Stress Debriefing 3 I Drug Lab Awareness 3 6 I Employee Right-To-Know 3 I FD Radio Communication 3 \ FD OSHA Training 3 6 \ Firefighter \ I Firefighter II 32 I Firefighter Safety 3 Fire Alarm & Detection Systems 3 Fire Behavior 3 6 Fire Control 3 6 Fire Prevention & Public Education 3 Fit(;) Str~3nlS 3 6 ~ "".; .. ~ .. i-~::- ~~'\..;;"-"...., - - -...')-"'''':.,:"'\~ . . - - ",;_- ,I. ,~;; ":'';l':.:~,~''''~~ ..: Infectious Diseases 3 I Ladders 3 I 6 I EXHIBIT A Anoka Technical College Customized Training Services 1355 West Highway 10 . Anoka, MN 55303 , 763-576-487111-800-247~5588Ext. 4871 Personal Protective Equipment Portable Extinguisher Pre-Incident Planning/Survey Prevention of Sexual Hara,ssment Rescue Respirator FIT Testing RIT Awareness Ropes and Knots Salvage and Overhaul SCBA SCBA Trailer Search and Rescue Sprinkler Small Aircraft Tactics Structural Burn Trailer Strategy and Tactics Decontamination Mass Decontamination =-.~~:e-L-. _~=S:I~-s:: -:: TS~J-::S: ::CJ- :!.7'"~: ~::: ~~- =~~-;e~c;es _::: _-:c:: ~ :L-C- -='~j( Ei~Ci:--:_;.: LP Gas - Bulk Truck Flammable LiquidsT~ctics 3 3 3 3 3 6 3 3 6 3 6 3 3 6 3 6 3 6 3 3 12 3 6 3 6 32 3' I 48 I 32 48 12 12 12 12 \ 16 \ 6 12 3 6 6 12 FIRE AND RESCUE TRAINING SUBJECTS Subjects I l~fliilI,9J!tJjpfrrl!lf!t'fJJl:(lf;lllrIl1J1Iljl"i I 'Bas'icFire Pumps I I Pumps Refresher I 3 I Advanced Fire Pumps I Aerial ,Apparatus I Aerial Operations I Fire Apparatus Operator I CEVO - Emergency Driving Drivinq Skills Fire Pump Maintenance I Fire Pump SerVice Testi~g Im."~;~~~(!1~~~~~!~m~*iIB I Firefighter II I I Haz-Mat Operational I Building Construction I Company Op~rations Fire Apparatus Operator EMT Haz-Mat Awareness . IlnlMnIAwnmn0:;:; (f I ftomin{}) Haz-Mal Operational (Credit) I hI/Mill Opomlion\11(E-Learning) Haz-Mat Technician Terrorism Awareness 3 Terrorism Awareness (E-Learning) 3 ERT - Basic.concepts ERT -Tactical Consideration for Company Officers ERT - Tactical Consideration for EMS E.RT .; Tactical Consideration for Haz\ Mat, MIMS Incident Management 3 Air Monitoring 3 Anhydrous Ammonia Emergencies '\ 3 Druq Lab Awareness 3 ~ . 3 3 6 6 FIRE AND RESCUE TRAINING SUBJECTS I Subjects "', Suggested Hours I ~lf;~Wf;Niz#qi{~~i::~'vg::~~~l;ijli1~&!~l?~ii ~ Building Construction (OrdinarY) I Building Construction (Non.Comb) Health and Safety Officer , Incident Command for High-rise Operations Incident Command for Structural Collapse Incidents I ncident Safety, Officer Instructional Techniques for Company Officers Leadership I Company Success . , I Subjects, Ir;.ii;'!;N:i:;'Ef;;,i;H.i1~~M~t,ftI!'tle"F!lgJff,fif1;f1IiIl~I~{ I Foam I Cameo / Marplot I CAT Team Operations Fire Inspector - Basic Fire Inspector - Advanced Fire Codes Fire Investigator - Basic Fire Investigator - Advanced Basic Fire Cause & Determination 3 NFA - Arson Detection for the First Responder .' NFA - Instructional Techniques for Company Officers I Instructor I I Instructor II I PowerPoint Basics Auto Airbag Simulator Auto Extrication Fire Apparatus Operator Building Collapse Confine Space Simulator Emergenoy Driving Flammable Liquids LP Gas 500 Tank and Tree LP Gas Bulk Truck Fire Extinguisher Rapid Intervention Team I SCBA / Confine Space Simulator I Structural Burn Trailer I Fire Suppression Team Trailer I , . I Trench Rescue Ventilation Trailer Vehicle Firefightinq Haz-Mat / Decontamination Structural Collapse Trailer 6 3 3 3 3 6 12 6 12 6 12 6 48 6 6 3 3 3 3 3 3 3 3 6 6 12 6 6 6 6 12 6 6 6 I 6 I 12 EXHIBIT A 3 3 3 3 MCTO: Decision Making MCTO: Tactics Shaping the Future Training Operations For Small Departments Strategy & Tactics For Initial Company Officers , , ' , Il.i~~!~!~~~~~~~e~~:;~.~~~;~'j.~'; Fire Officer ,I I 40' Fire ,Officer 1\ 40 Company Operations 32 MIMS 16 Incident Management 32 Public Information Officer I 3 6 12 Small Aircraft Tactics I 3, 6 Strategy and Tactics I 3 6 Digital Combustion Fire Simulator ,I 3 6 Urban/Rural Town Simulator I 3' 6 NFA Instructional Techniques for Com panyOfficers NFA MCTO: .preparation NFA MCTO: Decision Making NFA MCTO: Tactics NFA Shaping the Future NFA Health and Safety Officer 30 30 30 30 12 Anoka Technical CoU,ege' Customized Training Services 1355 West Highway 10 Anoka, MN 55303 763-576-4871/1-800-247-5588 Ext. 4871 Leadership 1\ Personal Success Leadership 11\ Supervisory Success Managing in a Changing Environment MCTO: Preparation , I I Anoka Technical College' .. , i , I 12 12 12 12 12 12 12 12 12 ft'"'' '~('9J Customized Training Services 1355 West Highway 10 Anoka, MN 55303 763-576-4871 / 1-800-247-5588 Ext. 4871 . FIRE AND RESCUE TRAINING SUBJECTS NFA Incident Safety Officer NFA Managing in a Changing Environment NFA Incident Command for High- rise Operations NFA Incident Command for Structural Collapse InCidents NFA Leadership I Company Success NFA Leadership II Personal Success NFA Leadership III Supervisory Success Prevention of Sexual Harassment I 3 OSHA Training 3 Customer Service 3 6 6 6 MFIRS Fire Report Systems 3 Managing the Mayday Incident 3 Accountability System 3 Incident Command for the Technical Rescue Incident ~~_I~I!!I_ ,;~'!b..:,"_~"", ' ',' ',: Confine Space Awareness I Confine Space Rescue I Confine Space Trailer I High Angle Rescue I Ice Rescue I Rescue I RIT Awareness RIT Operational Firefighter Self Survival skills Ropes & Knots Auto Extrication School Bus Extrication Truck Extrication Machinery Extrication Search and Rescue Structural Collapse (Light const.) Structural Collapse (Med. const.) Trench Rescue Water Rescue - Shore-based Water Rescue - Boat-based Rope Rescue Operational 12 12 12 12 12 12 Victim Management 32 Introduction to Technical Rescue 48 Rope Rescue Operational 48 Incident Management 32 Confine Space Technician 48 Trench Rescue Technician 48 Rope Rescue Technician Vehicle and Machinery Rescue Technician Water Rescue Technician 48 Structural Collapse Rescue 48 Technician ~WjlJ11t;rll!Eliei"1i1tG'~~ ~,~~"""_,.",,,,,,,.,,,,,.lig,,,,,gWif~ S-110 Basic Fire Suppression 12 48 48 S-130 Firefighter Training 12 S-190 Wildland Fire Behavior 12 Urban and Wildlife Interface 6 12 6 6 6 12 6 12 3 6 3 6 24 3 6 3 6 3 6 12 6 3 6 12 3 6 12 3 6 12 12 3 6 12 3 6 I 3 6 12 . 48 RESOLUTION 2003-169 . APPROVING ANOKAlHENNEPIN TECHNICAL COLLEGE FIRE TRAINING CONTRACT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the agreement between City of Stillwater and Anoka/Hennepin Technical College for Fire Training as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 5th day of August, 2003 Jay L. Kimble, Mayor . ATTEST: Diane F. Ward, City Clerk . . . . MEMO TO: MAYOR AND CITY COUNCIL MEMBERS FROM: FIRE CHIEF KALLEST AD SUBJECT: APPROV AL DATE: JULY 29, 2003 The Stillwater Fire Department has received a check in the amount of $715.50 from Canadian National Railroad for our services while responding to multiple grass fires on 5/7/03 caused by their train on the railroad tracks. We are requesting your approval to deposit this check in our Friends of Fire account.. The Friends of Fire account is used to purchase safety equipment for the Fire Department. An example of a recent safety equipment purchase from the Friends of Fire account is our Thermal Imaging Camera. Thank you, ~~~ KAK/lrt . . . STAFF REQUEST ITEM I Department: MIS I Date: 08/01/03 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of a computer for the Community Development Department. This computer is to replace an existing computer that is outdated. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of the computer is $1716.47 plus tax. Money for this was allocated in the 2003 Capital Outlay budget. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 08/01103 Minnesota State Store: Current E-quote . . Page 1 of3 . 1-800-416-3355 Current Orderform I Retrieve IE-Quote Ii Minnesota State Store Full Catalog I Software, Peripherals &: Parts Your current E-quote Number: E003279315 Detail Help with E-quotes (Click Here) View Options: ('" View Order Summary C!: View Order Details Total Price*: $1,716.47 Quantity Unit Price $1,716.47 Item Total $1,716.47 1 Dell Precision ™ Workstation 340 Minltower Intel@ Pentium@ 4 Processor, 3.06GHz, 512K /533 Front Side Bus fi> edit this item fi> delete this item fi> update Date: Catalog Number: Dell Precision ™ Workstation 340 Minitower: Memory: Keyboard: Friday, August 01, 2003 10:09:05 AM CST 84 RC956882 Intel@ Pentium@ 4 Processor, 3.06GHz, 512K /533 Front Side Bus 34T306 - [221-1856] 512MB PC800 ECC RDRAM@ (2 RIMMSTM) 512E42 - r 311-2402 ] Enhanced Performance, USB (8 Hot Keys) U8 - [310-2701 ] Dell UltraSharp™1504FP flat panel(15.0 viewable), HeightAdjustableStand 1504FPH - r 320-1069] ATI, Radeon™ VE, 32MB, VGAJDVI (dual monitor capable) RADEOND - r 320-1529 ] 20GB ATA-100 IDE, 1 inch (7200 rpm) 20172 - r 340-85611 3.5 inch 1.44MB Floppy Drive 3 - r 340-3736 1 Microsoft@ Windows@ 2000 Professional (Service Pack 2) W2K - [420-1536] Logitech@, USB, Optical (2-button, w/scroll) LO - r 310-1464] 48X CD-ROM AND 48X CDRW with Roxio@ Easy CD Creator ROMRW48 - r 313-1413] harman/kardon 206 Speakers HK206 - r 313-1042] Monitor: Graphics Card: Hard Drive: Floppy Drive: Operating System: Mouse: CD ROM, DVD, and Read-Write Drives: Speakers: http://rcommerce . us. dell. comlrcommlbasket. asp 8/1 /2003 Minnesota State Store: Current E-quote Hardware Support Services: Installation Services: 3Yr Parts +Onsite Labor (Next Busine$s DClY) U30S - \ 900-62121 [900-69401 No Installation NOINSTL - f 900-9987 1 ~nergy Star™ ES - r 310-6414 1 Energy Star™: [? add item to your E-quote Total Price* $1,716.47 ,Place Order ' E-quote E003279315 Details Saved By Saved On Expires. On Phone Number Description Notes / Comments Purchasing Agent's Name Notes / Comments Rose M Holman(rholman@cLstillwater.mn.us) 8/1/2003 9/15/2003 (651 )430-8804 Planning 1-800-416-3355 Current Orderform I Retrieve E-Quote I Help This configuration is presented for your convenience only. It is available for purchase by US customers who take delivery in the US. Dell will not be responsible for typographical or other errors or omissions regarding prices or other information. . Prices and lease payments for products are subject to change without notice and DO NOT INCLUDE SHIPPING AND/OR HANDLING CHARGES OR APPLICABLE TAXES, Promotional offers and prices are for a limited time. Prices have been rounded to the nearest dollar for online display. Final order specifications and amounts. including tax and shipping, will be communicated following receipt of your online order. If your organization has a special shipping arrangement with Dell, then you will not receive final, appiicable shipping and tax amounts until you receive your order invoice. Please contact your organization's administrator or your Dell representative for details on any special shipping arrangements, 12 Please note that this Microsoft software product may use technological measures for copy protection. In such event, you will not be able to use the product if you do not comply with the product activation or reactivation procedures, which may be completed by Internet or telephone (toll charges may apply). .. For U.S. Customers Only, Copyright 2000 Dell Computer Corporation, All Righ;s Reserved. . http://rcommerce. liS. dell. comlrcommlbasket.asp . Page 2 of3 ~ . 8/1 /2003 . MEMO TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Electrical Connection DATE: July 30,2003 Gentlemen: . Robert Raleigh has requested permission to run an electrical line from the nearest box in Lowell Park to his Trolley Booth. Robert will pay all the expenses himself and understands he may have to abandon same if a project goes through. He will also pay for any monthly electric expense as per the meter. Currently he is using a small gas generator to provide the electricity for his booth and is having difficulties running his air conditioner. RECOMMENDATION: Allow the connection, subject to the work being performed by a licensed electrician. . . MEMO TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: Banner Request - Mid Summer Nites Dream DATE: July 30,2003 . David Fox Brenton has received prior permission from the Parks Board and City Council for the Shakespeare production of: A Mid Summer Nites Dream at Pioneer Park, August 5-10. He has requested permission to place a banner on Main Street advertising same. Through an oversite, a request for the banner was not made earlier and since the production will start August 5 there was not enough time for council approval. Based upon his prior approvals for the play and use of the park, and that the banners have not been controversial in the past, I approved the banner request. In affect we are seeking approval after the fact. . i · - ... ii ~ i Wr""er C-, " r ) ~ ~ ~ --- -\1\. THE BIRTHPLACE OF MINNESOTA J . REQUEST FOR INSTAllATION OF BANNER 2. ORGANIZATION ~~-~ -~~~ ~ TELEPHONE f.tJ 11- ~ 7,;t -<1 /0 '1 1. APPLICANT 3. ADDRESS 4. ACTIVITY BEING PROMOTED BY PROPOSED BANNERS: . ~.M'.., ~ (JAL4--. 5 -) 0 :;2t)O ':\- 0'- 5. BANNER LOCATION REQUESTED: ~ D D Main Street at Olive Street (Mad Capper)* North Main Street - 100 Block (Kolliners)* . Chestnut Street at Union Alley (Firstar Bank) 6. *MnDOT APPROVAL REQUIREf FOR M~ STREET LOCATIONS DATES TO BE DISPLAYED: 7/.5 I -0// ;-/4-, dQ{).3--- COMPANY INSTALLING BANNE~: ' kJ-u 7'~' ~ Address \lY\ ~ tf::;-. Pho~e i'il-<gl~t..( W~ t?{'akz 7. BANNER REQUIREMENTS ATTACHED . CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 612-439-6121 . . . :Memo DATE: August 1, 2003 TO: Mayor and City Council Chantell Knauss~ Director of Admmistration FROM: RE: Fire Extinguisher Service Contract The City currently has a Fire Extinguisher Service Contract with Clarey's Safety Equipment. The City has received quotes from ClareY's, All Safe Fire and Security, and Nardini. All three quotes are attached. Review of the quotes shows that Clarey's would provide these services at the most cost effective rates. Clarey's has also included an option to extend the agreement, at the same rates for year 2005. Recommendation Staff recommends the City Council approve the attached Resolution approving the Fife Extinguisher Service Agreement with Clarey's Safety Equipment, Inc. for both 2004 and 2005. '- Clarey's Safety Equipment, Inc. 3555 Ninth Street NW, Suite #200 Rochester, MN 55901 507/289-6749 or 800/558-8009 Fax 507/289-5213 l~~~O~~ -:~ _, JUN 24m " June 18, 2003 ChantelJ Kadin Sue Moore Stillwater City Hall 216 N 4th St. Stillwater, MN. 55082 Dear ChantelJ or Sue, I am pleased to offer you the following fire extinguisher servicing price quote for 2004, with the option to extend this agreement for the year 2005 upon verbal agreement by both parties. All fire extinguisher inspections at a rate of $2.00 per fire extinguisher, for all sizes of fire extinguishers. Please see the attached price sheet for recharging and hydro-testing rates for fire extinguishers. Parts are c,AhCl. You will not be charged any vehicle trip charge at any time for fire extinguisher inspections, recharging or hydro-testing. . If you are in agreement with this quote, please sign the enclosed letter and send it back to Clarey's Safety Equipment. Please keep the additional copy for your file. Sincerely, ~~~ --~ Wayne Fuoss Phone 1-800-558-8009 Cell Phone 1-507-254-4217 Your Signature S9f~ ,~~,lt Q Visit our web site at www.clareys.com E-Mail usatinfo@clareys.com ,. . FIRE EXTINGUISHER RECHARGING PRICE LIST Recharge 2.5# ABC or BC $5.50 Recharge 5# ABC or BC $10.50 Recharge 6# ABC or BC $11.50 Recharge 10# ABC or BC $15.00 Recharge 20# ABC or BC $23.00 Recharge 30# ABC or BC $32.00 Recharge 5# CO2 $10.95 Recharge 10# CO2 $12.95 . Recharge 15# CO2 $14.95 Recharge 20# CO2 $16.95 Halatron (any size) $12.50 plus the cost ofhalatron per pound. Recharge Water Extinguishers $6.00 All Hydro-Testing $6.50 per unit . Jul. !. LVV::: IU:i'UAM i\,LL ~PJt ~I~:t fj 0 . b '~ i' tJ ~. I . A DIVISION OFlIbb fiRE TEST,INC. Fax To:. Cha'ntell' From: Angie Boettner 'ax: 651-430-8809 Pages: ,2 (including the cover sheet) Phon&: 651-430~8800 Date: July 1 $\ 2003 Re: CC: o Urgent 0 For Review 0 Pla8sa Comment 0 Please Reply o Please Recyel9 . . Comments: Hello Chantell, Thank you for returning my call. I am very interested in doing business with the City of Stillwater. We currently hold the contract for the Stillwater School district. We. have 6 mobile units that are available 24 hours a day with quick response time. If you have any questions or need anymore information, please give me a call. ' Sincerely, ANuu., ~'lQf- Angie Boettner General Manager All Safe Fire & Security . ~U5 Washirl!.jton Avenue Nurth · Minneapulis, MN 554DFla91 . Phune:1617.) 332.FIRF(~473J . Fax: (61/) 3Z1"9177.aIISilte@allfiretr.ST,com LOCATION:612 321 9177 RX TIME 07/01 '03 09:54 JU I. ]. 2003 1'0 :20AM ,~LL SAFE FIRE No.&928 p" 2 . All Safe.. Fire & Security . A DIVISION OFllbb fIRE TEST, INC. MINIMUM SERVICE CHARGE $39.50 (INCLUDES MOBILE SERVICE CHARGE) ANNUAL MAINTENANCE $ 1.95 MOBILE SERVICE CHARGE $17.50 RECHARGE RATES SIZE CO2 DRY CHEMICAL HALOGENATED 2~ 4.00 7.50 8.00 5# 7.00 9.50 io.Oo 9# 11.00 . 10# 9.00 15.00 13# 14~OO . 15# 10.00 17# 15.00 20# 12.00 20.00 PRESSURIZED WATER RECHARGE $6.50 HYDRO STATIC TESTING CARBON DIOXIDE DRY CHEMICAL HALOGEN A TED WATER TYPES 9.50 9.50 11.00 7.00 The above prices are for pressurized hand portable fire extinguishers. All Safe Fire & Security is a current member of The National Fire Protection Association and National Association ofrire Equipment Distributors. Our DOT Hydro test license numheris B303. All work will be done in accordancewJththe 1998 NFPA #10 Standards. . i . . I . I I ; (C) . f f , ; 915 Washington Avenue Nonh . Minneapolis. MN 55401 10'81 Phone. (612) 3321-lliL (3473) · F;,x: 1612) 321-91/1 . allsare@31Ifirp.Te~T r.OITl LOCATION:612 321 9177 RX TIME 07/01 '03 09:54 UO/111 '::UUJ .1'::; J'I r.'U" O~l'lOJO"'1~ 1~:1.l"\l)11~1 r lKl::. l::.IclUlntll::.1\1 tgj UUl PO'RTABLE EXTIL~GUISHER PROPOSAL ~ NARDINI FIRE EQUIPJ\tIENT COMPANY, INC. EI 405 COUNTY ROAD E \V Fi,,_":.~!t,~ ST. PAUL, MN 55126-7093 PHONE 651-483-6631 FAX 651-483-6945 . WWW.nardinifire.com Proposal submitted roc Phone' Fax; (651) 430-8809 Datc: CITY OF STILLWATER: Strccr: (651) 430-8805 Job Nill11e: VARIOUS LOCATIONS 6117/2003 City: STILLWATER SUtc: Zip Codc: 55082- Job Location: Phonc: MN w~ hereby submit specificationR and estimates for: ATTN: CHANTELL KNAUSS We propose to provide laboT and material as required to provide periodic maintenance on the hand portable fire extinguishers in your facility. All work proposed shall be performed by factory trained tet.'ib"i'c~~:~s in accord8l1ce "vith N.F.P.k 10 requirements and locail',codes. Your confidential co'&:ts arc :is follows: ",' " ,'\.,1 A. ly:1Alli~;HENANCE I' ..', ~ ' b Cost.Ref extingui~her: $3.15 2.' Cost pc;" exiJemeiigencJ' ligllt.: NIA .,f, ' ", 3. Trip chaFge pI;r inyoice: $25.00 " ,', : ,'. l~ " '., ',' '.1,1 , , . B. HYDROTEST AND RECHARGE PRICES 1. Discount from regular prices 15% (price sheet attached) -The above pricing is valid for 2 year(s) if accepted within 30 days. .Parts and repair labor are additional. -Your maintenance inspections are due in: June 2003 .Please note that .we also install and perfonn peri~?ic maintenance on mos~ alann system,s. WE PROPOSE hcrcby to furnish material and labor - completc in accordance with above specifications, for the sum of: All material is guaranteed to be ,pceiticd. All work to be completed in a workmanlike manner according to st=mdard pl".lCtices. Any altern lion or deviation from above specificaticms involving cxtra costs will be ex.ecuL~d only upon writtcn orders, al'ld will become an exln!. charge over and abovc the estimate. All agr~ements contingent upon strikes, accidents, or delays beyond our control. Owncr to calTy fire. tornado, and other neccssary insul'anc~. Our workers are tully covercd by Workmens Compensation Insurnnce. AUTHORIZED SIGNATURE ..~Q -' . . ~DEGENDORFER ACCEl>TANCE OF l'ROPOSAL- The above priccs, specifleations, and conditions are satisfactory and are hereby accepted. You are aurhori7.cd to do the SIGNATURE work as spccified. Payment will be made as outlincd above. NOTE: This proposal m~y be wiIljdrawn by us ifnot llCcepted within 45 days. ./ DATE OF ACCEPTANCE . t~tlJ-I:IrII",~.UlIJtll LOCATION:6514836945 RX TI ME 06/17 '03 12:05 a6/17/2003 12:35 FAX 6514836945 NARDINI FIRE EQUIPMENT @002 '~ 405 County ROOd E W St, Paul. MN55126 ' Phone: (651)L183-6631, Fax: (651) Ll83.6945 , 0 303 20th St. N. , Forgo" ND 58102 . Phone: (701) 23~4224 Fox: (701) 235--5089 www.nardlnifire.com rdflni Fire Equipment IGn'I Inc. January, 2002 . STORED PRESSURE PORTABLE FIRE EXTINGUISHER HYDROTESTIRECHARGE/6~YEAR REFLECTS 15% DISCOUNT - . ..J~..:"?l 1:...;_ TYPE CODE SIZE RECHARGE HYDRO 6- YR. .','{ CHEMICAL ABC Al 2.75# ,8.50 11.90 7.65 HYDROTEST DUE , EVERY 12 YRS. A2 5# ' 11.05 11.90 7:65 STORED PRESSURE A3 10# 16.15 12.75 11.05 TYPE A4 20# 34.00 12.75 13.60 - _..0'______ BC R1 2.75# 7.65 11.90 7.65 HYDROTEST DUE R2 5# 10.20 11.90 7.65 EVERY 12 YRS. . STORED PRESSURE R3 '10# 15.30 i2.75 ' 11.05 TYPE R4 :: '20# 22.10 12.75 13,60 . ,,- ----- - -., ---.--- .r, PURPLE K PI 2.75# 11.05 11.90 7.65 HYDROTEST DUE P2 5# 15.30 11.90 7.65 . EVERY 1:2YRS. STORED PRESSURE P3 10# 24.65 12.75 11,.05 TYPE P4 20# 44.20 12.75, 13.60 - ---.--.- .--.--- CO2 cr 2.5# 8.50 13.60 HYDROTEST DUE C2 5# 9.35 .- 13:60 EVERY 5YRS. C3 10# 10.63 13.60 C4 15# . 11.90 13.60 C5 20# 13.60 13.60 w Al.cK WI 2.5 GAL 5,95 7.65 ". HYDROTESTDUE EVERY 5 YRS. 2550 EA HYDROTEST DUE 5 YRS Ar 1 ci<, PURCHASE AND EVERY 2 YRS THEREAFTER. -A. of .J.J;.\ ~~J ._" ~~~m / 1HE MARK OF PROFEB~IONAL SERVICE FIRE HOSE HYDROTEST -I' .- ~ ft.NSUL. ~ IBADGER .-=- ~,,',/ ~ ~I(IDI)I.:~ LOCATION:6514836945 / RX TIME 06/17 '03 12:.05 RESOLUTION NO. 2003-170 APPROVING AGREEMENT WITH CLAREY'S SAFETY EQUIPMENT, INC; . FOR FIRE EXTINGUISHER SERVICING BE IT RESOLVED, by the City Council ofthe City of Stillvvater, Minnesota that the Fire Extinguishing Service Agreement with Clarey's Safety Equipment, Inc. for years 2004 and 2005 is hereby approved. Adbpted by the'City Council this 5th day of August 2003. Jay Kimble; Mayor ATTEST: Diane F. Ward,CityClerk . . . .. . MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Civil Engineer~ Date: July 30, 2003 Re: North Hill Project Project 2000-15 DISCUSSION The public hearing for the North Hill Project is scheduled for August 5, 2003 at 7:00 pm. Attached is the feasibility report and the public hearing notice sent to the affected property owners. RECOMMENDATION . It is recommended that Council hold the required public hearing and if Council desires, pass a resolution ordering the improvement and directing the engineer to prepare plans and specifications. ACTION REOUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2003- ORDERING IMPROVEMENTS AND PLANS & SPECIFICATIONS FOR THE NORTH HILL PROJECT 2000-15. . . . . ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS FOR THE NORTH HILL PROJECT (pROJECT 2000-15) WHEREAS, a resolution of the City Council adopted on July 15, 2003 fixed a date for a council hearing on the proposed North Ijill project at various locations throughout the City; and WHEREAS, ten days mailed notice and two weeks published notice ofthe hearing was given, and the hearing was held thereon on the 5th day of August 2003, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the council resolution adopted the 5th day of August 2003. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. . They shall prepare plans and specifications for the making of such improvement. 2. 3. Adopted by the Council this 5th day of August 2003. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . ',.:. .,., NORTH HILL PROJECT COST COtvlPARISONS 2001 Feasibility 2003 Feasibility Property Owner Property Owner Total Cost City Share Share Total Cost City Share Share Trunk Sanitary Sewer $ 546,012.50 $ 546,012.50 $ $ 613,677.60 $ 613;677.60 $ Sanitary Sewer $ 1,306,868.76 $ 653,434.38 $ 653,434.38 $ 1,502,224.66 $ 751,112.33 $ 751,112.33 Sanitary Service $. 246,145.63 $ $ 246,145.63 $ 216,877.50 $ 216,877.50 $ Water Main $ 841,775,00 $ 420,887.50 $ 420,887.50 $ 913,579.26 $ 456,789.63 $ 456,789.63 Water Service $ 138,462.50 $ $ 138,462.50 $ 185,692.50 $ 185,692.50 $ Storm Sewer $ 870,546.88 $ 372,822.54 $ 497,724.34 $ 1,012,817.93 $ 1,012;817.93 $ Streets $ 1,611,880.87 $ 1,015,193.70 $ 596,687.17 $ 1,976,278.50 $ 1,257,397.60 $ 718,880.90 Curb $ .. 4,494,365.09 _ $ ~~ 1,926,782.86 $ ..5,561,692.14 $ 3,008,350.62 $ 2,553,341.52 $ 6,421,147.95 $ Trunk Sanitary Sewer Sanitary Sewer (per unit) Sanitary Service (per unit) Water Main (per unit) Water Service (per unit) Storm Sewer Streets Curb % '~ssessed '0% 50% 100% .50% 100% $.1293 per SF ($38.85 per LF) Total'" Cost Sharing Formula for Residents (for a typical lot with 11250 SF and 75 feet offrontage) 2001 2003 $ Assessed $0.00 $4,270.81 $1,608.80 $3,536.87 $1,282.06 $1,454.63 $2,913.75 % Assessed 0% 50% 0% 50% 0% 0% 47.37 per LF ..0% $15,066.92 $ Assessed $0.00 $4,909.23 $0.00 $3,408.88 $0.00 $0.00 $3,552.75 $11,870.86 . PROJECT FINANCING TOTAL PROJECT State Grant State Aid Stormwater Utility General Obligation Bond 1 Assessed Costs $6,421,147.35 ($1,300,000.00) ($304,046.88) ($200,000.00) ($2,690,317.61) $1,926,782.86 . " " . '." . . SANITARY SEWER DESCRIPTION 8"PVC, , ", , 8" PVC (Direqtional Bore) 48" DIA . MANHOLE 48" DIA . MANHOLE EXTRA DEPTH Clear and Grub Tress Restoration , Bedidng Rock LIFT STATION 4" PVC Sanitary Service 4" Wye and Plug Relocate Storm Sewer Traffic Control SUBTOTAL Mobilization NORTH HILL FEASIBILITY REPORT PROJECT 2000-15 7/1112003 ~. ..4. qUANTITY UNIT UNIT COST TOTAL COST , 12,900", I..F ,$ 35.00 $ 451,500.00 5,500 ',' "LF "'$ 70.00 ' $ 385,000.00 100 EA $ 2,300.00 $ 230,000.00 550 VF $ 200.00 $ 110,000.00, , ,20 EA $ 350.00 $ 7,000.00 1 LS $ 100,000.00 $ 100,000.00 1,600 Ton $ 12.00 $ 19,200.00 1 LS $ 150,000.00 $ 150,000.00 5,500 LF $ 25.00 $ 137,500.00 155 EA $ 100.00 $ 15,500.00 50 LF $ 200.00 $ 10,000.00 1 LF $ 30,000.00 $ 30,000.00 $ 1,645,700.00 5% $ 82,285.00 $ 1,727,985.00 10% $ 172,798.50 25% $ 431,996.25 $ 2,332,779.75 SUBTOTAL SANITARY SEWER CONSTRUCTION CONTINGENCY ENGINEERING< ADMIN, LEGAL ETC .TOTAL SANITARY SEWER CONSTRUCTION WATERMAIN DESCRIPTION 8" DJ.P. 6" DJ.P. 8" Gate valve and box 6" Gate valve and box Hydrants Fittings 1" Curb stop and Box 1" Corporation stop', . ,1" Copper service Directinal Bore SUBTOTAL Mobilization SUBTOTAL WATERMAIN CON~ I KUCTION CONTINGENCY ENGINEERING< ADMIN, LEGAL ETC . QUANTITY 9,500 4,500 25 45 35 5,000 120 120 4,000 1,000 UNIT UNIT COST . TOTAL COST LF $ 35.00 $ 332,500.00 LF $ 25.00 $ 112,500.00 EA $ 750.00 $ 18,750.00 EA $ 450.00 $ 20,250.00 Ea $ 2,300.00 $ 80,500.00 LBS $ 2.00 $ 10,000.00 EA $ 175.00. $. 21,000.00 EA $ 250:00' $ . 30,000.00 LF $ , 20.00 " $ ," 80,000.00 LF $ 70.00 $ 70,000.00 $ 775,500.00 5% $ 38,775.00 $ 814,275.00 10% $ 81,427.50 25% $ 203,568.75 NORTH HILL FEASIBILITY REPORT PROJECT 2000-15 7/1112003 . TOTAL WATERMAIN SewER CONSTRUCTION .,. ..4. $ 1,099,271.25 STORM SEWER DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST Clear and Grub trees, ' " 3, ACRE $ 5,000.00 ,$ 15,OOO~00 Common Excavation ... . 5,000 Cy, $ , 6.00 ,,$ 30,000.00 12" RCP 2;365 Lf= '$ 25.00' '$ , , 59,125.00 15" RCP 3,825 LF $ 35.00 $ 133,875.00 18" RCP 1,260 LF $ 45.00 $ 56,700.00 21" RCP ;]55 LF $ 55.00 $ 41,525.00 24" RCP 825 LF $ 65.00 $ 53,625.00 27" RCP 50 LF $ 75.00 $ 3,750.00 2' X 3" Catch basin 30 EA $ 1,800.00 $ 54,000.00 48"Dia. Manhole 60 EA $ 2,300.00 $ 138,000.00 60" Dia. Manhole 1 EA $ 3,000.00 $ 3,000.00 12" RC Apron 3 EA $ 1,000.00 $ 3,000.00 15" RC Apron EA $ 1,100.00 $ 18" RC Apron 1 EA $ 1,300.00 $ 1,300.00 21" RCApron . . 2 EA $ 1,500.00 $ 3,000.00 24" RC Apron 3 EA $ 1,800.00 $ 5,400.00 27" RC Apron 1 EA $ 2,100.00 $ 2,100.00 48"Dia. Manhole Extra Depth 220 VF $ 200.00 $ 44,000.00 Class 3 Rip-rap 75 CY $ 90.00 $ 6,750.00 Fabric 120 SY $ 3.00 ' $ 360.00 . pipe jacking(2) 200 LF $, 300.00 $ 60,000.00 SUBTOTAL $ 714,510.00 Mobilization 5% $ 35,725.50 SUBTOTAL STORM SEWER CONSTRUCTION $ 750,235.50 CONTINGENCY 10% $ , .. 75,023.55 ENGINEERING< ADMIN, LEGAL ETC 25% $ 187,558.88 TOTAL STORM SewER CONSTRUCTION $ 1,012,817.93 STREET CONSTRUCTION' DESCRIPTION ' , : ' u QUANTITY . UNIT ' ,UNIT COST, ,',.' , ,TOTAL COST, ' , Bituminous Removal ' $ " '$ 52,500.00 30,000 " SY' 1.75 Curb and Gutter Removal 3,000 LF $ 2.00 $ 6,000.00 Subgrade Preparataion 35,000 SY $ 1.50 $ 52,500.00 Class 5 Aggregate 12,500 TON $ 9.00 $ 112,500.00 Granular Borrow 23,000 CY $ 8.00 $ 184,000.00 Bituminous Base 5,500 TON $ 35.00 $ 192,500.00 Bituminous Wear 3,300 TON $ 37.00 $ 122,100.00 B618 Curb and Gutter 26,000 LF $ 9.00 $ 234,000.00 Common Excavation 16,000 CY $ 6.00 $ 96,000.00 . Adjust Gate Valves 50 EA $ 200.00 $ 10,000.00 Adjust Manholes 135 EA $ 450.00 $ 60,750.00 NORTH HILL FEASIBILITY REPORT PROJECT 2000-15 7/1112003 Sod 3,500 SY $ 3.00 $ 10,500.00 <<eed 5. ,.*' ACRE $ 3,000.00 $ 15,000.00 opsoil Borrow 1,750 CY $ 10.00 $ 17,500.00 Silt Fence 1,000' LF $ 5.00 $ 5,000.00 Common Laborer 50 HR $ 50.00 $ 2,500.00 1 C.Y Shovel. 50... .....HR. $, "120.00 $; 6,000.00 12 C.Y.Truck. . . ".:eo HR $ "60.()0 . ':$ . .' 3,600.00 3 C. y~ Front End Loader '50 ' "'HR " $ . .'. 85.00 $ .' 4,250.00 Rock Excavation 2,000 CY $ 50.00 $ 100,000.00 Bituminous for Driveways 250 TON $ 60.00 $ 15,000.00 Concrete for Driveways t 900 SY $ 30.00 $ 27,000.00 Traffic Control 1 LS $ 25,000.00 $ 65,000.00 SUB-SUBTOTAL STREET CONSTRUCTION $ 1,394,200.00 Mobilization 5% $ 69,710.00 SUBTOTAL STREET CONSTRUCTION $ 1,463,910.00 CONTINGENCY 10% $ 146,391.00 ENGINEERING< ADMIN, LEGAL ETC 25% $ 365,977.50 " . . . TOTAL STREET CONSTRUCTION $ 1,976,278.50 TOTAL NORTH HILL PROJECT . ' " $ 6,421,147.43 .' . . .. .. July 23, 2003 RE: North Hill Sewer Project: t " Dear Resident: This is to inform you that a Public Hearing will be held on August 5, 2003, at 7:00 p.m. at City Hall for improvements in the North Hill Area. This project would install new sanitary sewer, watermain, storm sewer and reconstruct the streets. A feasibility report was presented at the July 15 City Council meeting and approved. The report discussed the cost of the project, estimated at $6,400,000 and financing options. As you may be ' , aware the city was approved for a $1.3 M grant from the State of Minnesota. This grant was"Used to help lower the assessed cost to the property owner. The new assessment rates are as follows: Sanitary Sewer Sanitary Service Water main Water Service Storm Sewer Street Reconstruction 2003 $4909.23 per lot $0.00 $3,408.88 per lot $0.00 $0.00 $47.37 per LF 2001 $4270.81 $1678.80 $3536.87 $1282.06 $0.1293 per SF $38.85 per LF The City's share and the property owner's share of the $6,400,000 project cost are' $4,494,365.09 and $1,926,782.86 respectively. The hearing for this proposed project is your opportunjty to gain additional information about the project and voice your comments prior to the Council making a final decision on whether to proceed with this project. You may participate in the hearing by attending and voicing your comments or by sending a letter to the Council prior to the meeting.. 'Should you haveany.questions regarding the project prior to the he~g, YOl,l.ri1ayr.eac;h . . me by phone at (651) 430-8835. . Sincerely, ~-k.L Shawn Sanders, PE Assistant City Engineer CITY HAll: 216 NORTH FOURTH STILLWATER, M,NNESOTA 55082 PHONE: 651-430-8800 . .' " " . f- , ~l!wa}e\ THE BIRTHPLACE OF MINNESOTA ~ . " . ,". NOTICE OF PUBLIC HEARING" ,". NORTH IDLL PROJECT 2000-15 I I I July 17, 2003 Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will meet in the Council Chambers of the Stillwater City Hall, 216 N 4th Street, Stillwater, MN 55082 at 7:00 p.m. or as soon as possible thereafter, on Tuesday, August 5, 2003, to consider the making of street, water, stonn and sanitary sewer improvements for the North Hill area. , , The area proposed to be assessed for such improvements in the North Hill area include properties in tlie' following borders: State Hwy 96 to the North, St. Croix River to the East, Moore Street to the South and County Road 5 to the West; and the area East of First Street North tum Elm Street to East Sycamore Street. The estimated cost of the improvements is $6,421,147. Such persons as desire to be heard with reference to the proposed improvement will be heard at this Illeeting. Klayton Eckles City Engineer . . Published in Stillwater Gazette on July 18 and July 25,2003. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 ,0, ,.... . . . LAW OFFICES OF Eckberg, Lammers, Briggs, Wolff & Vierling, P.L.L.P. James F. Lammers Robert G. Briggs * Mark J. Vierling · ~ Thomas J. Weidner Susan D. Olson ~ David K. Snyder TImothy M. Kelley Sean P. Stokes Baiers C Heeren 1835 Northwestern Avenue Stillwater, Minnesota 55082 Lyle J. Eckberg (1916-2003) , (651) 439-2878 FAX (651) 439-2923 Writer's direct dial number: (651) 351-2118 Paul A Wolff (1944-1996) · Qualified NeutralArbitrator * Certified Real Estate Specialist ~Qualified Neutral Mediator August 4, 2003 The Honorable Jay Kimble Mayor Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Mr. Larry Hansen City Coordinator Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Ms. Diane Ward Clerk Stillwater City Hall 216 North 4th Street Stillwater, MN 55082 Re: North Hill Project/2000-15 Public Improvement Dear Mayor, City Coordinator and City Clerk: Enclosed herewith and provided to you pursuant to statute, please find the written Objection to Public Improvement submitted on behalf ofthe Stillwater Country Club. PleaSe make this part of the official proceedings to be conducted before the council on August 5, 2003 and enter same within your record of those proceedings. The Board of Directors would welcome an opportunity to meet with your staff on issues presented us as a result of this project. We have already shared with your staff copies of engineering reports prepared at our request reviewing this project and its impact to our properties however I suspect that project details and resident concerns have principally occupied your engineering staff to date precluding any dialogue between the city and ourselves on this matter. August 4, 2003 Page 2 Before this matter proceeds further we would request that time to this project specifically as it relates to our properties be sche ed. -- ,,---. ~ MJV /jp Enclosure II-- , . . . . .I. .:" . SnUWATER COUNTRY CWB 1421 N. 4th St. Stillwater, MN 55082 (651) 439-7979 * fax (651) 439-2434 *e-mail scclub(a)eoldeneate.net TO: MUNICIPAL CLERK AND/OR PRESIDING OFFICER OF THE PUBLIC IMPROVEMENT HEARING, Honorable Jay Kimble, Mayor and Mr. Larry Hansen, City Coordinator and Ms. Diane Ward, City Clerk, all of the City of Stillwater. PLEASE TAKE NOTICE, that the Stillwater Country Club, as fee owner of record of that real property more commonly known and numbered as R.20.030.20.14.0001; . R.20.030.20.41.0003; R.21.030.20.23.0001; R. 21.030.20.23.0005; R.21.030.20.31.0001;AND . R. 21.030.20.32.0001, through the undersigned, their attorneys, object to the proposed North Hill Project 2000-15 Public Improvement. The grounds for the'objection to the proposed public improvement are that the special assessments proposed to be levied exceed the special benefits to the property derived from the proposed public improvement. The Stillwater Country Club receives and treats the storm waters entering it from city properties. Further, the Respondent City has failed to strictly comply procedurally with the terms and conditions of Minnesota Statutes Chapter 429. The purpose of this objection to public improvement is to preserve the rights of the owners hereunder to appeal to the District Court pursuant to the provisions of Minnesota' Statutes Section 429.081 thereof, as amended. Dated this 5th day of August, 2003. .... . & . -~ ~ . . . . . ORDINANCE NO.: AN ORDINANCE AMENDING THE CITY CODEBYCHANGING THE ZONING MAP The City Council of the City of Stillwater does ordain: 1. PROPERTY. The property is located at 1'2730 - 62nd Street North, Stillwater,' Minnesota, Parcel No. 31-030-20-43~0001, consisting of one 3.03 acre parcel within the AP (Agricultural Preservation District). 2. AMENDMENT. The property is rezoned from "AP" (Agricultural Preservation) to "LR" (Lake shore Residential). " ' , 3. ZONING MAP. The zoning map is changed to designate the property as LR (Lakeshore Residential), according to the map attached as Exhibit "A". 4. SAVING In all other ways, the City Code will remain in full force and effect 5. EFFECTIVE DATE This 'ordinance will be in effect from and after its passagean(f publication according to law. Adopted by the City Council of the City of Stillwater this ,2003. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk 'day of ~I. --_. ..,....,,- !I J / / I . .... ~. ~.I. 2 l.. 1 . .... "'", " "- "- " 0U1l0f A .... ~ --L_~ ~ ---- ~ ~____ ~Lakeshore Reslo'd t" en loal --__._DllC-.. -- ..-..- -- location Map ::~"':,=::.,.-:':: ;:-~-::':::::"...=- ~:t~~. ==t::==1;-r"""'-' ~.............AS4CD~ cln =-~...,~~:DO ..- ....." . ... ... -- -" ..- :t ~O ~1/i,2 ~01 W'Vll'L~ -- I . .~ .... - STATE HIGHWAY 36 EXHIBIT A - ---. . ~IW R3JW RI9W U:!N UIN Vicinity Map " I I"/.~" . w-=,t'X' _. wr.. . o 265 Scale in Feet . ~ 'f . . . MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Assistant City Engineer ~ ~ July 30, 2003 DATE: SUBJECT: Industrial Park Street Lighting I DISCUSSION The streetlights in the Industrial Park were installed over 20 years and are periodically out of service. Maintenance of these lights is the responsibility of the City. With the recent passing of the street light utility, funds are now available to update this lighting syst~m. We have contacted Excel Energy Outdoor Lighting about the replacement the system and they have come up with the following proposal: · Install 51 new 250 Watt Sterner Shoebox fixtures · Install 17,000 feet of conduit; 55,000 feet of wire · Install new fuse kits fuses and connectors · Sand, prime and paint 51 poles · Install new wire inside poles · Install new feed point cabinet The total cost of the project is $265,000. Monthly fees for maintenance and energy amount $8.90 per light. Excel Energy will service and maintain the lights for 20 years; This cost does not included restoration of the boulevard following the installation of the streetlights. It is estimated that this cost would be approximately $35,000-$40,000 RECOMMENDATION It is recommended that Council approve the project for $265,000 and enter into a contract with Excel Energy Outdoor Lighting to install new streetlights in the Industrial Park. The project would be paid through the street light utility. ACTION REOUIRED If council agrees with the recommendation they should pass a resolution APPROVING THE INDUSTRIAL PARK STREETLIGHT PROJECT AND ENTER INTO A CONTRACT WITH EXCEL ENERGY OUTDOOR LIGHTING. .... # . PARK / ----_.1 ~ :;=--- \ \ ==\\ I I I L r" i :1 -, --.----i \ r l 1 Lj r=i --- -- .tn- 'W-J-~S-p'- - ..- J,\\> ,- r~~.~-UJJll1~__~_. l__ _' -I . I -~ I I \ I _~--1 I ~ I 1'1 BENSON PARK I J -- I /. - ~~... - ri~ 1'. ., " - :"'1:- "'-.'--'-. ------_._-~- ~. .' I--~ ~--- .. - 11 i . - __________~TJ\~~ HIGHWAY 36 . - L --- -r------r----', >>- !---' -------------T ~~~ f' ' : \ C -- __L ---~--,--, --L- ~ / .---- I , ~ }- r--- -----. - I_j. WEST iORLEANS STREE' . I ..... I ---- -- ------ I _~___ _ __ _____\~,J ... t------ -.----..- .-. _._--------~, -0---- w > w ffi~''''''""'., -- -- -~ ..-- -- ..... ffi.. i I ! z - ;--r '~ , I (!) !Z ,- T. cq ~ ... " I ..2.. __.. ____ a::: -- w I:- W :? r I- --0:: o 2 .r-:---. .______ f I __.1.'- ", ~\-.- -" - 1 ... ~ \ ! I r-:J [--- Lf . 1.- .~J r!l I _ _l_____ _____ Location Map ." ROA ., INDUSTRIAL PARK LI.GHTING " . . . ------- --.. -~._-------------------_._-_._-------------------_.__. R2JW R20W RJ9W ~: : t 'oo~~ T28N T28N nmLJ nm T32N T3IN R22W R2IW R20W Vicinity Map N . 1~ ..U.."" '~'~ w~~'l~ · f . o 600 Scale in Feet 1l!ls-,Is.........."'.__ IIld re_ 0I1ond _. ..they .ppollln _' Wallllngt.. c....,._. n.a-'_bausacllor . . ".' 0l!Iy. WasIlington COunIy Is... responsible for ."1 inIclcurecin. Source: WasIlington COunIy IlurwFa 0lIce. PIl".I65I) 43O-ll875 - data basad onAS400 Intannation cwrert through; May 31. 2003 Map prlntad: JuIy;lO, 2003 4' ~ . . . ACCEPTING PROPOSAL AND AWARDING CONTRACT FOR THE INDUSTRIAL PARK STREETLIGHT PROJECT '" HEREAS, a proposal for the installation of streetlights in the Industrial Park has been received and complies with the specification for such system; and WHEREAS, the proposal was presented to Council, I NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: The Mayor and Clerk are hereby authorized and directed to enter into a contract with Excel Energy, in the name of the City of Stillwater for the installation new streetlights in the Industrial Park. Adopted by the City Council this 5th day of August 2003. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk "iJ . . . ," ",t."T OF Co <f ~ 'f,~ ~.. ~ ~ ~ ': e '" o;,.a. " j "'<> ~<,; ""~TES Of " UNITED STATES DEPARTMENT OF COMMERCE Economics and Statistics Administration U.S. Census Bureau Washington, DC 20233-0001 OFFICE OF THE DIRECTOR July 17, 2003 FROM THE DIRECTOR U.S. CENSUS BUREAU This is an official statement of the revised Census 2000 population and housing unit counts for Stillwater city, Minnesota, including corrections made through July 2,2003. According to the official returns of the TWENTY -SECOND DECENNIAL CENSUS OF THE UNITED STATES, on file in the U.S. Census Bureau, the counts as of April 1, 2000, for Stillwater city, Minnesota, are: Population. . . . . . . . . . . . . . . . . . .. 15,323 Housing Units. . . . . . . . . . . . . . . .. 5,926 Sincerely, Charles Louis Kincannon This statement is being sent to the highest elected official of this governmental unit, the Secretary of State, and other state officials. Census counts used for Congressional apportionment and legislative redistricting and the Census 2000 data products will remain unchanged. The Census Bureau will include the corrections in the errata information to be made available via the Internet on the American FactFinder system and used specifically to modifY the decennial census file for use in yearly postcensal estimates beginning in December 2002. Details regarding the Census Bureau's calculation of these figures are attached. If you require additional information, please call the Census Bureau's Count Question Resolution program staff, toll- free, on 1 (866) 546-0527. USCENSUSBUREAU Helping You Make informed Decisions wWW.cenSllS.gov ':.~ e Area Name Total. Housing Units Stillwater city 5,926 . Original Tabulation Counts Total Population* 15,143 . . Corrected Count. Change Total Housing Total Total Housing Total Units Population* Units Population* 5,926 15,323 0 180 * Population counts include population from housing units and group quarters, where applicable. ,; U ffl"tJff/;' ''S''. fd"~"" ~., 'C .' ," c " ~. 1M "a," .~. .'-~ -~~2- ,,'. .~::; t J4:/ ;{--''/- . ,- . ,- __' .- " . .,. ". 7, .~. ;,', '5 . dltelMlllJJfJ!/ftlffB f!JjjJ[-J1fl July 18, 2003 Dear Mayor Kimble, This year, the challenges of the state budget deficit dominated the work of the Minnesota legislature, For the Northstar Corridor Development Authority, the tight budget made it difficult for the legislature to take action on funding for the Northstar commuter rail project However, the omnibus transportation bill included language that requires the Minnesota Department of Transportation, along with the Northstar Corridor Development Authority (NCDA), to further update technical data for the Northstar project A working group is charged with updating ridership estimates based on 2000 census numbers and refining cost estimates through discussions with Burlington Northern Santa Fe Railroad on needed improvements to the existing tracks, A report to the Legislature on this work is due by January 15, 2004, . Local elected officials from 30 units of government along the Northstar Corridor remain dedicated to this project In June, the NCDA board voted unanimously to continue its efforts to obtain funding for the Northstar commuter rail project The board's decision was reinforced by a phone call from Governor Pawlenty during the meeting, encouraging the NCDA to move forward, He pledged to keep working with the board to finalize ridership projections and financial information, Transportation will be a crucial issue for the 2004 legislature. As traffic congestion and frustration mount along the corridor between St Cloud and the Twin Cities, residents will continue to demand results from their elected officials. We are confident that Northstar commuter rail will play a prominent role in transportation discussions during the 2004 legislative session, when the biennial capital investment bill will be considered, Moving Forward This summer and fall, the NCDA will continue to communicate with the public and policymakers to make the case for Northstar. After four years of study, we have concluded: . Northstar is an excellent investment for the state of Minnesota. According to an independent economic analysis of Northstar commuter rail, $1.15 in benefits are created for every federal, state and local dollar spent . Northstar commuter rail is the most cost-effective transportation option for the corridor. Comparison of construction and 15 years of operations costs shows that a busway would be 50 percent more expensive than commuter rail and adding a new lane to Highway 10 would be double the cost --- . .,~--~ ,~'-'-.,,' .. ~.......~,=,...",;v~...""""~?.;.o_.".,.,,.._. ;;'~~~~;'';;;]<'<;;''/~'i~:~,.::t~K:-~2F:':3O;::_:;;'.J<Z.:~,~;"[;;;;:Y';;-:::S-;'::~:;'~"2~'-::': )..- . Northstar Corridor Dellefopment AuUu:ntity 2100 3rd Avenue, Anoka, Minnesota 55303-2265 1-888-478-NSTAR (6782) (763) 323-5700 Fax: (763)323-5682 if'/VVV'J. m n~GetOn Board, com \; · Northstar will move people where they want to go. Ridership projections based on 1990 census numbers show that Northstar will carry . at least 5,000 passengers each day, which is the equivalent of adding approximately 1 % lanes of highway capacity during peak travel times. As required by the 2003 legislature, the NCDA is in the process of updating ridership estimates based on 2000 census numbers · Northstar can be operational in four years. Because Northstar would use existinq railroad tracks, the construction time for Northstar commuter rail is substantially less than new roads or busways. As support grows for Northstar commuter rail, many organizations are interested in learning more about this popular project. If you would like to learn more about Northstar or would like to schedule a Northstar project presentation for your organization, please contact Jeff Dehler at (763) 323-5754. For the latest news on Northstar commuter rail, I invite you to visit the Northstar web site at www.mn-GetOnBoard.com. Sincerely, D--... .6I"'-/);j- . Duane Grandy Chair, Northstar Corridor Development Authority Enclosure 0199 . /?~~ ~iM~""' :~ . ti 1I0RTHSTJIB CII.IfUfEII UII. NORTHSTAR COMMUTER RAIL CORRIDOR CONGESTION PROBLEM The Northstar Corridor is the fastest growing corridor in Minnesota - with traffic congestion to match. The Twin Cities metro area had the fastest growing congestion problem in the nation between 1984 and 2000. INTEGRATED SOLUTION The 30 local counties, cities and townships that make up the Northstar Corridor Development Authority (NCDA) chose commuter rail as the key component of an integrated transportation improvement strategy. Northstar has completed an alternatives analysis, an environmental impact statement and preliminary engineering. NORTHSTAR BENEFITS . . Commuter rail is the most cost-effective alternative for this corridor. While an exclusive busway would cost about $10 million per mile to build and adding lanes to Highway 10 would cost $12 million per mile, Northstar commuter rail will cost less than $4 million per mile. . Northstar commuter rail can be fully operational in just four years. . Northstar will bring an estimated $1.2 billion in economic development to the corridor and will create nearly 13,000 new jobs. STRONG LOCAL SUPPORT 77% of Northstar Corridor residents support commuter rail. Local governments have agreed to fund 10% of the capital cost. Business, labor, veterans and other groups have actively supported the NCDA in the effort to obtain funding from the State of Minnesota. . . . . Northstar Corridor Development Authority 2100 3'd Avenue, Anoka, Minnesota 55303-2265/ (763) 323-5700 1-888-478-6782 Fax: (763) 32~~5682 www.mn-GetOnBoard.com \ \ '-" \ rn~~~ l6ssioippi River (Riel ,5.(adtm iJ",St & Pi-rb>oclSt...... elrnod.:..) ( Btdn 5rotfon CS_dtoll...llon"l,La_,..-.::sIofmcloJ) Northstar Cost FACTS: EFFECTIVE: ./ 82-miles along ./ Returns $1.15 in highways 10 benefits for and 47 from every federal, St. Cloud/Rice state, and local area to dollar spent. Minneapolis ./ Carries the same ./ Minnesota's number of single fastest people at peak growing area periods as a Highway 10 upgrade would - ./ 11 stations at one-third the construction cost ./ 3 million estimated riders annually ./ Costs less to operate than other transit ./ 18 trains daily options y ) . G BiB Lalrr Station \ ~oIc-,..d.U.DOr'\boltnc'b>) / ,/ FlJr Rtw7 '\ ( :nO~Park&1I:Ick . /\., NonlrdftwyJO~ln.NS~/J Anou 5tadcm ) ~4tbkf!..OlbAR.-,"'" J~x..bods~oltnK::lr3) ( "'",<fak " -,,_/'\~~~~.~-~~ ./ Coon Rapids ( r . ......apoIb '\ I )thSln:clc-..r,.Ir~lt&mfo- 1 ;; . ,~SlrfttNonlJ""3I1I^"-~) . Ffldley /. . u ..,.."Nonh....._) (Wt:stelCam:.l,be..ali1d.Sl...NE) * MaIJ af America . .t. . "" ~.~BlI5S1l1ps '" . __I-.. , . ""","_I-.. ., ......... C..........ter Bus HfttHl Ct'.....,,;er Rail . Diane Ward From: .ent: 0: Subject: Linda Engh [Linda.Engh@co.washington.mn.us] Thursday, July 17, 2003 12:42 PM Linda Engh Washington County Board Agenda - July 22, 2003 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda July 22, 2003 1. Roll Call Pledge of Allegiance 2. Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the .9ht to limit an individual's presentation if it becomes redundant, epetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9: 10 - Consent Calendar 4. 9:10 - Assessment, Taxpayer Services and Elections - Kevin Corbid, Director Tax Forfeited Land Sale 5. 9:20 - General Administration - Jim Schug, Administrator Recognition of the 2003 Centennial of the Andersen Corporation 6. 9:25 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting 7. Board Correspondence fl' 9:45 - Adjourn 9. 9:45 to 10:45 - Board Workshop with Transportation and Physical Development 1 Current Transportation Issues Involving Policy on: A. Noise Mitigation B. Construction of 6-lane Facilities C. Jurisdictional Transfers . 10. 10:45 - 11:00 - Board Workshop with Administration Washington County Videotape . ************************************ **** Meeting Notices Reminder: No Board Meeting on July 29, 2003 - Fifth Tuesday July 23 - Mosquito Control Exec. Commission 9:00 a.m., 2099 University Avenue West - St. Paul July 23 - Reg. Solid Waste Coord. Board 10:30 a.m., 2099 University Avenue West - St. Paul July 24 - Community Corrections Advisory 7:30 a.m., Washington County Government Center July 24 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive - Woodbury July 24 - Resource Recovery Budget Review 8:30 a.m., 1670 Beam Avenue - Maplewood July 28 - Library Board 6:30 p.m., 8595 Central Park - Woodbury . July 31 - Red Rock Corridor 3:30 p.m., Cottage Grove City Hall July 31 - Internal Audit Advisory Committee 3:45 p.m., Washington County Government Center *********************************************************** Washington County Board of Commissioners Consent Calendar - July 22, 2003 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the July 1, 2003, Board meeting minutes. B. Approval to ratify sale of boat not bid on at auction for $7,250. . C. Approval of the transfer of a commemorative Sesquicentennial marker from the Minnesota Historical Society to Washington County. 2 Financial Services D. Approval to enter into contract with the following collection .gencies: Springer Collections and Central Portfolio Control. Human Resources, Employee Safety and Risk Management E. Approval to modify Section 19 (Reimbursement of Travel and Related Expenses) of the County Personnel Rules and Regulations. Public Health and Environment F. Approval of resolution which authorizes the approval and execution of an agreement with Olsen Thielen & Co. for financial audit services with a contract term of July 2003 through December 31, 2007, in an amount not to exceed $30,000 for the period of July 1, 2003, through June 30, 2004. Transportation and Physical Development G. Approval of contract with Valley Branch Watershed District to establish new 100-year floodplain elevations for priority basins (water bodies with known flooding problems). H. Approval and execution of Maintenance Agreement and the Cooperative Agreement for construction with the City of Oakdale for the provision of a traffic signal controller and cabinet and for the maintenance of a traffic signal at the intersection of Hadley Avenue and 15th Street e'orth. Linda Engh Washington County Administration Phone: 651/430-6010 E-mail: Iinda.engh@co.washington.mn.us . 3 !: i i " Diane Ward . , From: Sent: To: Subject: Pat Radda~{RatR'ilddatz@co. washington. mn . us] T~ursdaY:..,J~!Y;~li1Q~3 12:33 PM Pfit R,add~~ 'ii~: ii.!' t . \p.(:aS~inq'~~gu~ Board Agenda - 8/5/03 :i ' ~.; '1"- : . Washington County jBoard of. Commissio(lers 14949 62nd Street ~orth :: i1.' Stillwater, MN 55Q82. :' . Washington County, County Board Agenda August 5, 2003 - 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public f . . :. !'; .0 ,i.. Visitors may share their comments or concernS on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. . 3. 9: 10 - Consent Calendar . 4. 9:10 - Transportation and Physical Development - Don Theisen, County Engineer Process and Schedule for County Restrictions on All-Terrain Vehicle Use 5. 9: 15 - Assessment, Taxpayer Services and Elections - Kevin Corbid, Director A. Private Sale to Adjoining Owners of Tax-Forfeited Lands B. Abatement of Certain Parcels 6. 9:30 - Community Services A. Child Care Provider Background Check & Licensing Inspections Fees- Suzanne Pollack B. Crisis Shelter/Utility Aid Program Policies - Patrick Singel, Deputy Director . 1 7. 9:50 - Public Health and Environment - Jeff Travis, Program Manager Environmentally Preferable Purchasing Policy .. 10:00 - General Administration - Jim Schug, County Administrator 9. 10:10 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 10. Board Correspondence 11. 10:30 - Adjourn 12. 10:30 to 11:00 - Board Workshop with Public Health and Environment Review Changes to the Washington County Hazardous Waste Ordinance ************************************************************************ Meeting Notices August 5 - Interview Applicants for South Washington Watershed District Vacancy & Board of Adjustment and Appeals .:30 a.m., Washington County Government Center August 6 - Plat Commission 8:30 a.m., Washington County Government Center August 6 - Metro Transitways Development Board 8:30 a.m., 125 Charles Avenue - St. Paul ************************************************************************ Washington County Board of Commissioners Consent Calendar - August 5,2003 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the July 8 and 22, 2003 Board meeting minutes. B. Approval to reappoint Dennis Larson to the Comfort Lake-Forest Lake Watershed District Board of Managers to a three-year term expiring September 22, 2006. .. Approval to ratify the addition of a .5 Full-Time Equivalent position to the Law Library, which was approved by the Law Library Board in May 1997. 2 Community Services D. Approval of 2003 contract with Parchem, Inc. to provide corporate adult foster care. . E. Approval of Minnesota Family Investment Program consolidated fund allocation for the interim period of July 1, 2003 through December 31, 2003. F. Approval of an amendment to the child care fund plan that defines provider payment good cause as required under recent revisions to statute. G. Approval of resolution, Community Development Block Grant agreement with the City of Lake St. Croix Beach. H. Approval of resolution, Community Development Block Grant agreement with the City of Lake Elmo. Information Services I. Approval of sale of computer equipment to QualTech Int. Public Health and Environment J. Approval of resolution to enter into Radiological Emergency Preparedness Grant with the Minnesota Department of Public Safety, Division of Emergency Management and authorization for the County Board Chair and the County Administrator to execute the agreement in the amount of $32,000. . K. Approval to sell to Olmsted County equipment from the Household Hazardous Waste Facility. Recorder L Approval and execution of updated Satellite Office Agreement with the Office of the Secretary of State for Uniform Commercial Code filing and retrieval. M. Approval of Plat of Galway, West Lakeland Township. Transportation and Physical Development N. Approval of request by the City of St. Mary's Point to terminate the highway maintenance service contract effective August 31, 2003. O. Approval of rental fee increase for private/non-profit rentals for 2005/2006. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 3 , . Chair .Tohll.S.!ill (:all To Order ~da: Minutes: Ireasurer: Attornev: Planner: Engineer: . Clerk~ . Committees: ~Ie Portion: Old Business: New BusiPess: Adjourn: 07/18/2003 Stillwater Township July 24, 2003 Stillwater Town Hall 7:00 P.M. Regular Meeting Adopt Approve Minutes July 10,2003 Regular Town Board Meeting 1. Report 2. Claims & Checks 3. Budget Discussion 1. Keefer Deed Motion 2. Sign Peddler Permit 1. Will Not Be Present 2. 1. Will Not Be Present 2. 1. Miscellaneous 1. Report Park Meeting 8:00 PM Karen Richtman Re: Recycling Contract Pat Bantli . July 24, 2003 STILLWATER TOWN BOARD MEt: lING Town Hall . . 7.00 P.M. PRESENT: Chairperson David Johnson, Supervisors Sheila-Marie Untiedt, Jim Hiniker and Jim Doriott. Also, Treasurer Gloria Sell and Attorney Soren Mattick. 1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hiniker/Untiedt moved to approve the 7/10/03 Stillwater town board meeting minutes as written. (4 ayes) 3. TREASURER- 1. Budget will be discussed at the two August meetings. 2. Claims were reviewed and checks numbered #16377 thru #16381 were approved for payment. 4. KEEFER PARK DONATION - The park donation of $7,800.00 was received and . the deed signed. 5. PEDDLER PERMIT - The All Son's solicitor permits were signed by the chair for Jack Young Sr., Jack Young, Jr. and Sammy L. Jeffrey. 6. PARK MEt: lING - The rededication ceremony on September 14 was discussed. Also a report was given by Jim Doriott about the quest for a stone marker. More information at the next town board meeting. 7. MARINE WAMO MEt: lING - The Spring Creek Study final report will be ready soon. This document will be useful for the planner, planning commission, etc. In September there will be a meeting at the New Scandia Town Hall to review the final draft document. 8. FAIRY FALLS UPDATE. - Jim Doriott reported on a meeting with residents and park service representatives at Fairy Falls. The status of the park and future upgrades such as a scenic overlook were discussed. 9. SCHOOL BOARD ELEL lION UPDATE - The following judges will work at the November election: E. Bartholmy, R. Ranalla, D. Sinclair, K. Schrnoeckel, J. Larson, K. Carlson, J. Josephson and H. Olsen. They will be approved I;>y and paid by the school board. . Stillwater Town Board Meeting - 7/24/03 Page Two .10. OTCHIPWE TRAILS Lt I I ER OF CREDIT REDUL lION - The attorney will send a .' letter to CMIC Investors reducing the letter of credit amount for Otchipwe "frails to $69,625.00 per the March 13, 2003 town boatd minutes. . 11. 2003 RECYCLING GRANT BUDGET AND CARRY-OVER FUNDS. - 1. Carry-Over Funds Recycled Carnival Prizes for Park Event Desk Slider Bins for Rutherford Teachers Carry Over Total 2. 2003 Funds School Programs (Stonebridge, Rutherford, Withrow) Recycled Guidebook RAM Conference Administrative Services 2003 Funding Total $ 742.00 $ 367.00 $1,109.00 $3,200.00 $2,873.00 $ 200.00 $2.000.00 $8,273.00 M/S/P Hiniker/Untiedt moved to approve the 2003 recycling budget including carry-over funds as stated in these minutes. (4 ayes) .12. WASHINGTON COUNTY PLANNING ADVISORY COMMISSION AND BOARD OF. ADJUSTMENT AND APPEALS - The township will try to find people interested in these two positions. The clerk is directed to find out more about the positions. 13. EGGERS MOBILE HOME - 10532 OTCHIPWE TRAIL - There have been comments by neighbors about this addition to the property. The clerk will talk to Dennis O'Donnell about the situation. 14. ADJOURNMENT - Meeting adjourned at 8:33 p.m. Clerk Chairperson Approved . / ,,. ;, \ T' 11\. Legislative Associates! Inc. ., August 3, 2003 JIOI 30th Street! Suite 500 Washil1gtoJ1; D.C. 2.0007 (202.) 62.5-4356 Fax (2.02.) 62.5-4363 P.O. Box 2.131 Sti[{w{!ter; MN 55082. (651) 439-7681 Fax (651) 439-7319 . . To: Mayor Kimble and Council Members Larry Hansen, City Administrator Ed Cain, LAI Legislative Report: LeveeIFlood Control Project Stillwater National Guard Armory From: Subject: LeveeIFlood Control Proiect: Neither the House nor the Senate Energy and Water Subcommittees included the language we requested in their Subcommittee Reports. While it would have been less traumatic to get the language in the initial draft, it doesn't mean we have lost out this year. The bills passed out of Subcommittees is basically bills put together by staff. Unless there is significant pressure put on the Committee chair by our Members, it doesn't get in the bill. The key Committee staff in both the House and the Senate are former young Corps of Engineers employees, and they still think like Corps people. The act.ion we are requesting is in direct opposition to the Corps, and unless they are told by the Chairman that the language we requested is included, it won't happen. The Corps of Engineers is strongly opposing our request because we are using the construction of the Lock and Dam #3 at Red Wing which raised the water level 8-1 O:feet in Stillwater as the as the cause of flooding. My Corps insiders tell me that if Congress' accepts this rationale and funds our project, there are literally dozens of other projects throughout the Country where they are also culpable. I have talked personally with Representative Kennedy and with Senator Coleman's and Senator Dayton's key staff people, and have told them the Members must meet directly with the Committee Chairs, and tell them the language must be included in the FY 2004 Energy and Water Appropriations Bill. All have agreed to do so. There will be two additional opportunities to get our language included. The easiest will be to include the language in "Manager's Amendmer:lt." These amendments are common in nearly every appropriations bill, and are presented by the Chairman on the floor of the House and Senate. They are considered "Non-controyersial amendments, and are nearly always passed because they are supported by both the Chair and the Ranking Member. We got one of Stillwater's appropriations passed this way working through Senator Grams and Chairman Domenici. I will work with both the House and the Senate, but only passage by one House is essential, then keep it in during the Conference Committee. (1 ) " , The second approach is to get the language inserted in the Conference Committee Report. While I have also had success in this approach, it is the last chance . to be successful. I will work hard with Coleman, Dayton and Kennedy on this issue during the August Recess. Coleman and Kennedy are more aggressive than Kennedy. We need to put more pressure on Mark! I have enclosed a copy of talking materials I prepared for the Members and staff for your perusal. You will note that the chart showing river levels at Stillwater that I got through a former Corps official now working for SEH. The data prior to 1900 is suspect, but the Corps gage was put in place about 1906, and is pretty accurate since that year. This chart clearly proves our point that flooding due to the construction of Lock and Dam #3 is the basis for the problems in Stillwater. Initial flooding begins at 685 feet elevation. Damage due to flooding basements and seepage begins at 680 feet elevation. No flooding existed prior to the 1936 construction of Lock and Dam #3, however the City has experienced 17 floods since that time. There can be no question as to the cause of the flooding problems at Stillwater. I will keep you informed of progress during the next months. I will be happy to meet with the Council any time to provide additional information, and respond to questions. Ed . . ,. , . . . Stillwater, Minnesota Levee/Flood Control Project The City of Stillwater is aware of the limitations imposed on the Corps' work when determining the economic feasibility of the Stillwater Levee/Flood Control project. Four critical issues were not addressed in the study by the Corps: 1. The construction of Lock and Dam #3 in 1936 raised the water level at Stillwater by 8-10 feet according to the Corps of Engineers data, City engineering reports, photographs, and historic data. 2. The trunk sewer line and pumping station are endangered each year that flood events occur. The sewer line carries 2 million gallons of raw sewage to the water treatment plant that would be dumped in the Wild and Scenic St. Croix River each day until the water recedes. 3. The safety and protection of life of the hundreds of volunteers that are required to fight the 17 floods that have inundated the City since the construction of Lock and Dam #3. 4. The 1997 and 2001 floods resulted in costs in Federal, State and local governments of more than $1 million for each event. The City of Stillwater Mayor and Council believes the Federal Government has culpability for the frequent flooding (17 times since 1936) of the the St. Croix River, one of the first waterways included in the Wild and Scenic River Act. Congress appropriated funds specifically to begin construction on the Stage 3 flood protection phase in the FY 2002 Appropriations Bill (see attached request to the Committee). The Corps of Engineers reports state the purpose of the project is to provide levee repair for erosion problems, and flood control and protection to the City of Stillwater. The project has been divided into three stages. Stages 1 and 2 have been completed to stop the erosion of the waterfront, but neither stage provides relief from flood events. The Senate Energy and Water Appropriations Subcommittee recognized this need in the language included in the 1994 Appropriations for the project. The 1994 Committee Report by the Senate Energy and Water Appropriations Committee expressed their intent in appropriating the initial funds for the project with the following statement: Stillwater, MN --- The Committee is aware of the deterioration and dangerous condition of the levee wall system that threatens the fragile riverbank, the sanitary sewer trunk line, the interstate bridge, and commercial area of historic downtown Stillwater, MN, and has included $2,400,000 in the bill for the deslan. construction. exoansion. and extension of the levee wall svstem on the St. Croix River. {Emphasis added} 1 . Stage 1 repaired and reconstructed the existing retaining wall which extends 1,000 feet from Nelson Street on the South to the gazebo on the North end of the levee wall system. ~ , 2. Stage 2 extended the levee wall system about 900 feet from the gazebo North . around Mulberry Point. Stages 1 and 2 were critical to the protection of the fragile waterfront, and to prevent minor flooding on the North end of the riverfront. 3. Stage 3 provides for the expansion of the levee wall system to provide flood protection for the City. Stage 3 expands the flood protection system by constructing a low flood wall 125 feet West of the Riverbank and the levee wall. The rising elevation of the terrain, the flood wall, and minimal emergency measures on roadways are designed to provide the City with 100 year flood protection. The need for the initial flood wall system on the St. Croix River at Stillwater was the direct result of the construction of the Lock and Dam #3 on the Mississippi River at Red Wing in 1936. This Federal project by the Corps of Engineers raised the level of the St. Croix River at Stillwater by 8-10 feet according to the engineers and the historians. Records show that the lock and dam construction, has markedly increased the incidence of flooding at Stillwater. The culpability of the Corps in creating a community susceptible to flood events is clearly evident. There have been 17 flood events since the 1936 construction of Lock and Dam #3. There are no record of flood events due to prior in the previous 54 years according to historical data. The Corps of Engineers determine flood levels by the elevation of 686 feet. The Corps records state that water damage resulting from seepage begins at 680 feet. Nearly every year since 1936, the river level has risen to over 680 feet, the point where flood damage begins. This fact is born out by the support of the Minnesota Department of Natural Resources, the Governor of Minnesota, and the State Legislature. The State has . appropriated half of the Non-Federal matching funds needed to complete Stage 3 of the project, as well as for Stages 1 and 2. The City has provided the remainder of the required matching funds, consequently, only the Federal share is missing from the partnership. The City recently purchased the real estate needed for the Stage 3 flood wall from the Burlington Northern Santa Fe Railroad at a cost of nearly $1 million. History bears out the City's contention that the raising of the river levels by ten feet in 1936, when Lock and Dam #3 was constructed, greatly increases the flooding potential faced by the City during the past 60 years. On this basis alone, the Federal Government shares in the responsibility for supporting a remedy, hence, the construction of Stage 3 flood wall at Stillwater. The Corps states they can release the water levels at Lock and Dam #3, and eliminate the flooding problem. If this were true, the City would not have been flooded 17 times since the Lock and Dam was constructed, and very little flooding prior to the oonstruction. We urge the Committee to include the requested language to direct the Corps to provide the City of Stillwater with the flood protection so clearly needed, and to complete the project that Congress has authorized and funded in past years. (2) . .' . . . Proposed Language FY 2004 Energy and Water Appropriations Bill Stillwater leveeIFlood Control Project: Congress appropriated $2 million to begin work on Stage 3 of the Flood Control Project in the FY 2002 Energy and Water Appropriations Bill (See H.R. 2311, Conference Report 107-258, page 69.) Headquarters evidently directed the St. Paul District Office to discontinue discussions with the City to begin work on Stage 3. While no official notice was ever given the City as to the reason for the delay, the Corps District Office stopped discussions with the City. Suggested language for the FY 2004 Appropriations Bill: 'The Committee has agreed to include language in the bill directing the Corps of Engineers to use previously appropriated funds to proceed with the design and initiate construction of Stage 3 of the Stillwater, Minnesota Levee and Flood Control Project." The project was initially authorized in the Water Resources Development Act (WRDA) of 1992. Action by Congress in the 1996 WRDA Bill increased the authorization to $11.6 million. Congress then appropriated $2 million for the construction of the Stage 3 flood wall in the FY 2001 Energy and Water Appropriations Bill. We are now requesting the above language be included in the FY 2004 Appropriations Bill to direct the Army Corps of Engineers to begin construction on the final stage of the project. Stages 1 and 2 protects the waterfront from the severe erosion problems that would have caused massive property damage to the city, threatened the safety of its citizens, and the potentially loss of life, had it not been completed. Stages 1 and 2, however, provide no flood protection for the City. Stage 3 of the project provides the construction of a flood wall vital to the safety of the citizens, the protection of tens of millions of dollars in property values, and the preservation of 53 historical sites as designated by the U.S. Department of Interior. \ FLOOD HISTORY NOTES ANNUAL MAXIMUM STAGES ST. CROiX RIVER AT STILLWATER . 1. The attached data of the St. Croix River levels are collected by the U.S. Army Corps of Engineers. 2. Damage begins when the river level reaches 680 feet. 3. Flood level begins at 685 feet elevation. 4. Data was not recorded every year before 1900. The readings prior to 1900 may be suspect. 5. Lock and Dam #3 at Red Wing, MN was constructed in 1936. Data Analysis . No flooding of the St. Croix was recorded from 1900 through 1936. . Engineering data and historical research have indicated the water levels of the St. Croix River was raised by 8-10 feet after the construction of Lock and Dam #3. . Seventeen flood events have been recorded from 1936 through 2001, since the Lock and Dam was constructed. . The "Zero Damages" level of 680 feet elevation have been exceeded nearly every year since the construction of Lock and Dam #3. . . lh- Hl~ I~ CIl -I ~ ~ m CIl:E ~ ;-i~ o (") ,-I ,- ;:0 m IX~O;:O >Z><..,,~ , Z r CIl c;:08- ~- ~ ,...~oz :!:;:o~~ ~~o~ ~ -1 ~ '~ :!:CIl~Z CIl::j~O -Irzc: ~~C>~ ~~:E ~CIln1~ ~ ;:Or m :!:"'tl ~ ~2 m () -I ~ C: "T1 CIl r () m ~ z t 0 00 . -, . 694 =- -' "tl :.? 0) ~ 690:- ..... o > (!) Z I- W 6~:- w u. z z o ;:: < 680 = > W ..J W 67~ ~, !...- - 1 - -I - , 'r 1850 I, I I :: l[AQ DAMAOD 68l0~1 FLOOD HISTORY ANNUAL MAXIMUM STAGES ST. CROIX RIVER AT STILLWATER ,. P€faHT CtWfC( n.ooo lLt\rl.T1ON 693.1 694 f'-I' NOR...... ~ 674.75 1860 1870 18BO I' ., I' I" 1" I'" ,',',1. / I _ 6.0 'I f r -U - -, ,. --: ].6' . -.(.,.. - I, ....j : : : ~ . . : .. : : :) '::' :11.1' if: ":',' .:: .:.: '.- .' .r. I .... P--J-+"i'" I 67~ ........"T' '890 1900 19D 1920 1930 YEAR 1940 1950 1960 1970 1980 1990 2000, DEPARTMENT OF THE ARMY ST, PAUL DISTRICT, CORPS OF ENGINEERS Sf. PAUL, MINNESOTA . . .. . ~ STILLWATER PUBLIC LIBRARY Centennial Capital Campaign Supplementary Case Questions . What is the City of Stillwater's commitment to the project? On May 21,2002, the City Council passed two resolutions (attached) that state the City's commitment to the project. The Centennial Capital Campaign will raise $4 million for the project. The City will provide $4 million for the library expansion and renovation and $1 million for the parking structure. . What architectural firm has been selected? The Board of Trustees has selected the ftrm of Miller Dunwiddie Architects of Minneapolis to design the expansion and renovation. This ftrm is known for its meticulous renovation projects in historic buildings such as the Basilica of St. Mary, the Cathedral of St. Paul and the State Capitol. The ftrm designed the expansion of the Little Falls Public Library, a Carnegie building. For our project, Miller Dunwiddie will be assisted by Jeff Kelley of Jeff Kelley Architects, a ftrm that has specialized in library design. . How will parking be provided? Collaborative Design Group, Witll extensive experience in designing parking facilities, analyzed all possible locations near the library for parking. A report was presented to the Stillwater City Council that detailed capacity and probable cost for the various parking options. The City Council, in conjunction witll the Board of Trustees, decided that a parking structure under the library expansion would best serve the needs of library patrons for safe and convenient parking. . What will the operating costs to the city be with the expansion? The size of the library will more than double in the expansion. Certainly, there will be increased costs in the maintenance of the facility. However, a new heating and cooling plant will greatly increase efficiency so tllere should be no doubling of energy costs. The expansion will provide the capacity for larger collections, but the new facility will not open with the shelves full. The collection will grow gradually with tlle size of Stillwater's population. In addition, the Board plans to develop an annual campaign, in conjunction with Friends @ Stillwater Public Library, to provide dedicated funds for the development of the collection. The size of library service staff, like collections, will only grow with the grOWtll in population. The expanded facility will be designed with staff-saving technologies to minimize the need for additional staff. Overall, at this time, we estimate that annual operating costs will be about 15% higher. r!. .. · Why undertake a project of this size during the current financial climate? Historically low interest rates make this an excellent time to bond for capital projects. Delaying the project for ''better times" will not only result in higher overall costs to the community, but will affect library services adversely. The lack of space is having a detrimental effect on library collections and services. Our facility needs study showed that the building is 10,000 square feet short of what is needed for our current operations. It is often said that there is never a "good" time for fundraising, however, the need is now. · Will the library remain open during construction or relocate? We will weigh the possibilities very carefully in making this decision. By staging construction, it may be possible to remain in the building as construction takes place. This would save rent and moving costs. On dle other hand, if suitable temporary space can be found, relocating library services during construction may shorten the time needed for the project and save dollars. Once the library design is completed, we will be able compare costs for the two approaches. · What additional expenses will there be that aren't included in the project budget? Potential costs for rent and professional moving costs have not been included in the project budget, should the decision be made to move dle library during construction. However, we would expect to have some construction savings if the decision is made to move elsewhere during construction. · How does the library currently work with the county system? What are the cost efficiencies in doing so? The Stillwater Public Library (SPL) has a close, cooperative relationship with the Washington County Library (\VCL). The two libraries operate a joint catalog and automated library system. By contract, the county library offers SPL many economies of scale. In return for serving its residents, the county library offers Stillwater acquisition, cataloging, and processing services, relieving SPL of the need maintain staff for these functions. In addition WCL provides SPL with supplies and larger volume discounts on the purchase of all library materials. · Are Stillwater residents paying for the expansion of the library due to the demand from those live outside of the city? What are the percentages of people using the library that are residents vs. those living within surrounding communities? Do we support the county system (WCL) as well? Does it make financial sense to remain a municipal library? By 2020, the population of Stillwater is expected to grow by 27%. This is the driving force behind the need for more library space. Although by contract with WCL residents of neighboring communities also may use SPL, the greatest use is from Stillwater residents. In 2002, 61.5% of circulation was to Stillwater residents and ..tot Ii. 37.6% to nonresidents. These proportions of use have varied only slighdy for the past 15 years. As the contract allows, Stillwater residents also use other libraries in the county. Many studies have shown that Minnesotans prize the cooperative efforts of public libraries that give library users the ability to use many libraries in their search for information. Stillwater residents are not double ta..'Ced for library services: Stillwater residents make no ta..'C payment for the support of county library services. The Stillwater Public Library was established by a public referendum. Ultimately, only the citizens of Stillwater can decide on the independence of their library, but the Board of Trustees believes that SPL has achieved substantial economies of scale under its contract widl WCL while retaining local control to meet the library service needs of Stillwater residents. . How does the library support the needs of senior residents at Boutwell's Landing and throughout the community? The library has an active outreach program, including the delivery of materials to individuals unable to come to the library. The library has placed a collection at Boutwell's Landing because of its large concentration of residents and its offer of volunteer staff. Once the expansion and renovation are complete, some of the deposit collection may return to the library and be replaced by a rotating collection of materials, similar to those offered to area nursing homes. . Is the library a nonprofit agency as recognized by the IRS? Is my gift tax deductible? Gifts to the library are recognized as charitable contributions under Section 170 ~ of the Internal Revenue Code. Gifts made to the library and used for library purposes would allow corporations or individuals who itemizes deductions to deduct from their adjusted gross income the amount of charitable contributions made, subject only to the various statutory requirements including the percentage limitations on deductibility. . How can I make a restricted gift in support of the collections or an endowment gift? What do I need to do? If a donor would like to support the library's collections with his or her gift, we have two avenues for such donations. If the donors would like to make a gift for immediate use in support of the collections, they may call the library Director Lynne Bertahnio at 651.439.1657 ext. 18 to discuss the gift. If, on the other hand, donors would like to contribute to an endowed fund in support of collections, they may make a contribution to the library's Athena Fund at the St. Croix Valley Community Foundation. Brochures are available with instructions on how to make a gift to the Athena Fund. · I would like to make a deferred gift to the library. What do I have to do? Although the library is always interested in deferred giving, including bequests and remainder trusts, at this time the library is seeking funding to be available for the expansion and renovation planned for 2004-2005. If one is interested in deferred giving, please contact the Director Lynne Bertalrnio at 651.439.1675 ext. 18. ill . ~ '/ ~ . ~, ~ PRESERVING OUR PLACE STILLWATER PUBLIC LIBRARY CENTENNIAL CAMPAIGN ~ 1) I ., ~l.lJ " "-;,, \,I~.,v t.- {tiP r1\ I~~ ~~....... , ~ ~ )j ~~ Ii .~d STILLWATER PUBLIC LIBRARY STILLWATER PUBLIC LIBRARY STILLWATER PUBLIC LIBRARY Capital Campaign Steering Building Expansion Board of Trustees Committee Advisory Committee John Baird Lynne Bertalmio Bill Hickey, Chair Jim Bradshaw Carolyn Blocher Bill Fredell Rich Cummings Anita Buck Mary Lou Rice Julie Edstrom Clark Engler Rick Hodsdon Shannon Enright Bill Fredell Dick Huelsmann Diane Hagstrom Amy Hackbarth Victor Myers Dick Huelsmann, Chair Jammi Hansen-Blair Jessica Pack Barbara Klemme Bill Hickey, Chair Brian Simonet Dave Palmer Dick Kilty Andrea Tipple Brian Simonet Helen Lawson Andrea Tipple Wally Milbrandt Christine Tubbs Nancy Prince Steve Zinnel Diane Rollie Julia Sandstrom Gary Woeltge PRESERVING OUR PLACE Some of the best-read books on the shelves open easily to favorite pages and passages enjoyed by readers over the years. In the same way, the best-loved places in our community are found by following the many paths worn to their doorways. We mark our favorite places - in books and in communities - by returning over and over again to what speaks to us, welcomes us and expresses who we are. Every day, almost 500 people follow many different paths to the Stillwater Public Library. Here is a treasured and well-used community place, a 100-year-old architectural gem that serves as a common ground for people of all ages, backgrounds and interests, and a collection of materials that feeds those interests and expresses the culture of our community. Today we invite you to join the campaign to preserve the library's place - in our community, in our minds and lives, and in our time. STILLWATER PUBLIC LIBRARY 223 N. Fourth Street Stillwater, Minnesota 55082 651-439-1675 In 1897, the citizens of Stillwater, by more than two-thirds of the vote cast in a general City election, approved the establishment of a public library. Upon receipt of a very generous financial gift, Stillwater's "Carnegie" library was constructed in 1902. Today, over 100 years later, after careful study and extensive research, the Board of Trustees of the Stillwater Public Library launches the Centennial Capital Campaign to raise funds to renovate and significantly expand the historic Carnegie facility. Stillwater's physical character is captured in part in its historic buildings, including the library. Its personal character is expressed by so many people who care about preserving history and community relationships. The library's Trustees are deeply committed to pre- serving and expanding, not only the building, but also the long tradition of innovation and service in providing lifelong learning programs. Previous building renovations and upgrades involved both public and private financial support. The Centennial Capital Campaign follows this tradition. The campaign's goal is to raise $4 million in gifts and pledges from individuals, businesses and foun- dations. The Stillwater City Council has adopted resolutions of public support of $4 million for the expansion plus $1 million for the related parking facility, to be available when the campaign goal is reached. Every member of the Board of Trustees has helped to shape this campaign and, in particular, has pledged his or her financial support to it. Whether you are a newcomer or a lifelong resident of the Stillwater area, we hope that you will recognize that the renovation and expansion project described in some detail herein involves key values that have caused so many of us to claim Stillwater as our home. Your financial support is needed now to continue one of Stillwater's more important traditions - its public library. Please join with us and commit your financial support to this centenary campaign. The best evidence of the treasured place our library holds in the community is the large number and variety of people who use and fill our building daily. The Stillwater Public Library is bustling with activity, bursting with people and alive with information and ideas. Children find seating on the floor when the chairs are filled, books are stacked in meeting areas and staff offices; and computers are creatively mounted in aisles. A steady stream of groups occupies the meeting room, and children's and adult library programs compete with each other for space on the schedule. It is sometimes easy to take public libraries for granted because they are so fixed in our habits and our community landscape, but public libraries do not develop unaided. As both facilities and collections they are remarkable reflections of o'ur communities, and they exist only as the result of dedicated effort and diversified support over many years of building. The Stillwater Public Library is here today because over the past 100 years the City of Stillwater has partnered with private donors to construct, expand and enhance the library. Today, the library serves a rapidly growing population with diverse information needs, and it requires a renewed investment. In the following pages, we present a carefully thought out plan for preserving and expanding the historic building and enhancing library services. Appropriately, it will be funded by a public-private partnership. The City of Stillwater on its part has committed $5 million in public funding - $4 million for the building itself and $1 million for parking - to match the $4 million capital campaign of private donations from foundations, businesses and individuals. , I This project is a great opportunity to give the people in this community the space they need to seek wisdom, nourish curiosity, and pursue their interests. We hope you'll join this campaign to Preserve Our Place - in the community, in the world of learning and ideas, and in the continuity of Stillwater's own history. Lynne S. Bertalmio Library Director Richard L. Huelsmann Centennial Campaign Chair J ..e- ./ " ..... ~~ I , ' J(. .r .. {~.~ \ V :0' ) -~ :tiY~ - ~~\\ . \ \ \\ \ \- \\ \' , >-\ ~-- ~ \ . '\ I, Proiect Costs 44% Site work and 17% R new construction enovation of exist" 12%' mg structure Furniture shel . . vmg and . 8% Archit equipment ects en . 2o/,o . glneers and other f Cam . ees palgn costs 6% Contingency $ 4,000.000 1,500,000 1,100,000 700,000 200,000 500,000 8,000,000 11% Off-street parking Total costs 1,000,000 $ 9.000,000 Funding Private cont'b . , rI utlons City of Stillwater Total funding $ 4,000,000 ,_ 5.000,000 ~ 9.000,000 ( . , "'. '\\ N \\,. ~t\1 ~ '~ VI I i I I I i I PRESERVING OUR LIBRARY ,A.' '? Over 1 50,000 people walk through the doors of the Stillwater Public Library annuallv. Thev come for , / books, they come for infor- mation, they come for community meetings and programs. Newcomers to Still water visit the library as thei r first touch on the pulse of the community. Lifelong residents come, reading the day's news in the same rooms where they attended story hours as children. Every day, more than 50 people call the library, seeking answers to reference questions. Stillwater residents value their library and their historic library building. Almost 75% hold library cards and 85% have '.- .- . , 0'1 . ~ ...:rd' CJ. ;j~,. An artists interpretation of a possible expanszon. said they prder to expand the historic building in the heart of the community rather than construct a new Elcility. The Stillwater Public Library is becoming busier every year. The population served by the library grew 20% from 1990 to 1999. By 2020, the popu- lation in the Stillwater area is projected to grow another 40%. Serving such a rapidly growing population has strained the small building, which can no longer house new additions to the collection without requiring that older items be discarded to make roonl. In the 30 years since the library's last expansion, its circulation has increased by 165%. During this same period, the library also has added materials in new high- demand formats, such as video and audiotapes and com- puters, further competing for space. It is no wonder that today, 100 years after the historic library building was constructed, every available corner is filled vvith materials and computers and people. To respond to these growing needs, the Board of Trustees has examined many options for library organization and space. They have determined that Stillwater's close collabor- ation with the Washington County Library is still the best model for delivering dlicient library services while retaining the local decision-making authority that has enhanced the character and high quality of Stillwater's public library service. They have also concluded that expanding the existing facility in the heart of the city is the best way for the traditional use of a beloved building to grow. Service area population growth IN THOUSANDS .110 I I 20 I 10 ........ .....,. ........ rv rv N \..0\..0\..0000 -...,J CO\..O 0 ........ N o 0 0 000 (1) (1) en en - - A PLACE FOR COMMUNITY Your gift will support: No other community institution provides such an important resource for lifelong learning and such a diverse gathering place for all ages as the public library. Here in the Stillwater Public Library, the youngest children enjoy the images of picture books and the drama of puppets long before they are able to read, while octogenarians learn to use computers to communicate with grandchildren across the country. 10bseekers tap library resources to tind new work, while business leaders sit nearby researching market trends. Writers research new books, while readers discover old ones now out of print. The varieties of library uses are endless and exciting. . 140% more library space . New children's story time area . 70% more library seating . More meeting rooms . Expanded teen area . Larger study rooms Por the youngest visitors, library use is an important first step in building literacy skills, and the Stillwater Public Library fulfills this role by partnering with the Early Childhood Family Education program to bring children pre-literacy programming before they enter school. For school age children, the library collaborates with educators to assure that its collection supports Sti II water students in their studies. The public library also provides a meeting place for students working in groups and a critical resource for those disadvantaged because they lack Internet access at home. For adult and senior users, the library is a lifeline of information both practical and enriching, as well as a place to discuss interests and Issues. For people of all ages, the library is a place to meet and engage with others. The library collaborates with over 40 community agencies and groups. Almost 5,000 people attend library programs each year, and community organizations hold over 330 meetings in the library's Margaret Rivers Room annually. The Need In one word, what the Stillwater Public Library needs as a community gathering place is space. The current l3,200-square-foot facility is crowded and overbooked. The Margaret Rivers Room is the only public gathering space of its kind in the city, both free and accessible to all groups. It is often fully scheduled for several months in advance. For children's programming, the meeting room presents additional challenges because it is distant from the children's area, making children less likely to browse and select books when attending library programs and more likely to interrupt the library's quiet reading areas on their way to the meeting room. There are too few study rooms and no place for effective group study. The teen area is so small it accommodates only one chair and no tables. With different functions competing for space, noise has become a serious problem. A PLACE FOR THE FUTURE Collection size The library's Board ofTi'ustees has proposed an exciting plan for the future that will pre- serve and extend the historic library building, adding more library space, opening new vistas of the city and the river and providing new public parking capacity. IN THOUSANDS . WITHOUT EXPANSION . WITH EXPANSION I 120 100 At the core of the proposed expansion is the historic Carnegie building, continuing to serve as the stately main entrance on Fourth Sn-eet and the heart of the expanded library. The new addition will be built eastward toward the river and down the hill, more than doubling the building size while preserving its Beaux Arts style with fine hand- crafted ornamentation and features such as the tile roof, stained glass windows, and rich oak woodwork. 80 I I r I . 40 20 '" ~ '" 0 o g ~ ~ o 0 ~ ~ o 0 ro ro V> V> - - An expanded reading area will provide comfortable seating in quiet, inviting settings with sweeping views of the river valley and the hearthside ambiance of a home library. The library's antique bookshelves will be supplemen ted th roughollt the building, making room for new books and beckoning readers to browse the shelves and discover new titles. In the expanded lower level, a new and colorfully designed children's room will accom- modate the library's popular story hours as well as large gatherings of toddlers that frequently visit in groups. A young adult area will provide space for teem and pre-teens studying in small groups or alone, with ample computer access tor students' research needs. Besides these areas for younger library users, quiet spaces will also be created for older researchers who do not wish to be interrupted by youth activities. Throughout the building, all public areas will be wired for high-speed computer connections, dra- matically increasing public access and allowing for public . . . computer tra1l1111g seSSIOns, as well as personal laptop use. Recognizing the importance of the building as a gathering place, the expansion also pro- vides new meeting areas for library programs, community groups and private functions. The plan proposes space for refreshmen ts as well as an expansive outdoor terrace overlooking the comnlLlnity and river valley below. An underground public parking tacility will provide capacity for at least 50 cars to accom- modate library visitors and other city parking needs. The entire preservation and expansion wi!1 be completed within three years. The Centennial Campaign raising private support for the project will begin in 2003, securing $4 million in gifts and pledges by 2004. Groundbreaking on the library expansion will occur in 2004 and the new expanded facility will be com- pleted and opened in 2005. rl\......'1.It)I~......IIV q:z:.\'U~~).{'j:1 fl[t)uf~I"lI~ 1MftI1~ ~lIlf';1l"Bi1!J ~II('~ F.11.~;(oIirn;~ ~-rnm ~"IH'1:a.1{11'im mrnm...,ullil:l a:. ~:tJ,11I1I1:1;,1I1~ F.Ti11i'iF.1 t=I1iI1. [~.('I'J. 1m ~ mftjll..UlIJ,.1i1 \'l'{lU[tm;m~t:I.:.J." you can go and it's ~'mmtrt=l ~ (~ ~, ~ "" J ), ~r ~/ A PLACE FOR HISTORY Stillwater is a community deeply connected with its hisrot-y and its narural sening in the Sf. Croix Valley. Ie is a city that recognizes the importance of place as something that grows over ti me. The Stillwater Public Library, as the oldest city- owned building and the most widely visited and used, is one of the community's most treasured places. One hundred years ago, when the Stillwater Public Library was constructed on the hill overlooking the Sf. Croix River, it was careflIlly designed as a living landmark. Built in the Beaux Arts style, it boasted a srone columned entrance and hand-crah-ed stained glass windows, while inside, ornate mosaic Hoors, a pillared and domed rorunda and elegant oak man tled fireplaces demonstrated a deep reverence for libraries and the knowledge contained within them. The impressive library building was constructed under a public-private partnersh i p typical of the libraries funded by industrialist Andrew Carnegie in the early 1900s. Carnegie funded the building construction, while local philanthropists and the City of Stillwater purchased the land. In the years that followed, similar parmerships helped preserve and expand the building. In the early 1970s, the Margaret Rivers Foundation funded a 5,556- square-foot addition that allowed the library ro serve its growing population while retaining its historic character. In 1987, the City funded an award-winning renovation and reorganization of the building interior that liberated an additional 2,000 square feet for public use. Because of these two improvements supported by public and private funds, Stillwater has been able to continue providing library services in its elegant hisroric building long after many other communities have abandoned their Carnegie libraries. Of the 1,689 Carnegie libraries originally built nationwide, less than half are still used as libraries. Nearly 60(% have been rom down or converted ro other, private purposes. For 100 years, Stillwater has cherished its Carnegie building, carefully preserving it and keeping it in full service. What bener tribute can be paid to the community's heritage and val ues than to continue this tradition today? Your gift will support: . Preservation of the 100- year-old Carnegie building . Improved wiring, ven- tilation and heating . A building addition reflecting historic character and quality ~m A PLACE FOR TITLES, OLD AND NEW m;l"I'~clrn1!ll ~ - ~ l'iiF.f~~1'ifol ~ ~lmr-1Qjr lEI The measure of a library's quality is its collection. The Stillwater Public Library has built its collection 11'0111 8,000 to 85,000 items over 100 years, acquiring popular materials as well as high quality books, many now out of print. This rich variety makes the library a source of materials not available in bookstores and a place where readers can discover the n:[;J..'1:a'!'I:I.II~ ~Im~" ~rnft.:nim is nome to me. I've ~-fifm1ki1F.1 -~ ~ ~ wealth of materials they do == not already know by name. . As the volume and variety of materials available grows each year, our library becomes c..... III M~ rl~/ ~'llil ~ 1i3 I ~ more lmporrant as an access point and a reference service. The library spaces, originally designed for books only, are now stretched to house mul- tiple formats. What was once available only as a hardcover book, now might be requested by I ibrary users in hardcover, paperback, large print, audio- tape, CD and even videotape forn1Jts. Almost I O(}~ of the Stillwater Public Library's collection today comprises audio and video recordings and other electronic formats. In addition, the library subscribes to nearly ;300 periodicals. The Need The current library has no space for additions to its collection. The building is at capacity, and for every item added today, one must be removed. What is lost is not just a number of books but a whole awareness of many valuable books that are neither classics nor popular titles. for each year the collection is restricted by building size, Stillwater public library users will have less richness, depth and variety in their reading choices. The collection must grow in numbers, however, because Stillwater library users are checking out more items every year. In 2002, the library circulated ~llmost a quarrer million items, marking a (/Yo increase over the previous year. The library's much-valued St. Croix Collection of local historical information, photo- graphs and clippings is also limited by the small size of its room. Access to the collection is restricted to three people at any ti me and then only when suff assistance is available. The library exp:lIlsion will integrate the St. Croix Collec- tion into the reference area, allowing unlimited access to the collection at any time during library hours. Your gifl will support: . Shelving for 750/0 more titles . Expanded reference area . Unlimited access to the St. Croix Collection Your gift will support: . More than double the currently avail- able computers . Faster com- puter wiring . Connections for personal laptop use . Ergonomic furniture for computer use . More computer training A PLACE FOR WORLDWIDE RESOURCES Libraries have not been rendered obsolete by new information technology. The Stillwater Public Library today provides a world's-worth of information through its computers, supporting more varied requests for informa- tion than ever before and gaining new users as a result. The people using the library's computers include first-time Internet users, elementary school students doing group projects, sel1lors companng products on-line and graduate students pursuing distance education programs. For many people without Internet connections at home, the public library is possibly their only access to the on-line in- formation they need to succeed in school, to find jobs, to make wise consumer deci- sions and to participate fully in civic discussions. Others come to the library because high-speed library con- nections make for faster searching, because the library staff helps them to navigate and evaluate the great variety of electronic resources, or be- cause the library offers many electron ic resources not pu b- licly available on the Internet. The Need The Stillwater Public l.ibrary currently has 12 computer workstations shared by the nearly 500 people visiting the library daily, requiring many people to wait for computer services during peak usage times. These 12 computers provide access to the library catalog, the I nternet and spe- cialized databases. In addition, because of the high demand for the computers and their current location in the build- ing, popular training sessions, such as Senior Surf Days, which teaches seniors ro navigate rhe Interner, can only be held after hours when the library is closed. The library currenrly has no room ro install any additional com pu tel's nor is i r wi red ro allow users to bring and use rheir own laptop computers. The growing number of library users and the growing number ofelecrronic resources together rranslare to a critical need for more worksrations wirh more flexibility in place- ment and Llse. Designed and builr before the computer age, rhe library also needs hlrnirure made for comfortable com- purer use and improved high- speed wiri ng extended to all worksrarions throughout the building. . , .' 'I.' II '.. n 1. J! U " III 'I. II ,r. IJ '. [(oIlIillll'lo II 2(\02 2 (\ l~ 1 ~ ill; !Ii Financial Statement Reven ue City General Fund Charges (or Services Interest Donations M isce llaneous Total Revenues Expenditures Personnel Materials and Supplies Services and Charges Miscellaneous Total Expenditures Transfer from Capital Fund Capital Expenditures Beginning Fund Balance Increase in Fund Balance Ending Fund Balance Special and Endowed Fund Balances " ~. ~. $798,982 $749,941 4,595 3,798 Stillwater Public 1,736 2,057 Library 235 444 Annual Report 3.730 7.048 2002 $R09.27R $763.2RR $588,496 $555,307 108,043 101,085 106,746 107,842 5.075 5. I 75 $808.360 $769.409 $84,146 $70,396 223 North Fourth Street 77, 04 7 60,096 Stillwater MN 55082 651.439.1675 www.ci..'ti!lwateLrnn.u,jlibrary $4, 188 $9 8,017 4, I 79 .$..12..2.Q5, ,,~4_1RR "'~ $106.RI4 !'l;1(H_,J.~ liE ~~ ~ III ~f' .~ ~ i'l! ~j \j! ~ ,~ ........ rn i~ '"' ;Ii' ~ :;" "'~ p~ m ~ li1 m; 'liIll !tI~ 'Ill i*-: ,"",' m.- In 2002, as we celebrated the 100th anniversary of the laying of the Carnegie building's cornerstone, the library Board and statl created a strategic plan to meet the needs of Stillwater's growing population and the rapid development in the use of electronic sources of information. While retaining its his- toric character and place as a community gathering spot, the libraty is expanding access to sources of dynamic, world-wide information. Collections 2002 2001 Books 75,95 ] 75,588 Audio 4,456 4,114 Video 3,5 ]4 3,047 Pe riod ical 275 275 Subscriptions Information Services People Served 2002 2001 Stillwater Residen t Card ] ],574 ] 1,588 Holders Annual Visits ] 23,260 120,535 Number of Children's 137 99 Programs Children\ Program 5.857 4,275 Attendance Number of Adult Programs ]8 15 Adult Program Attendance 2]6 209 Circulation 2002 2001 Circulation of Materials 244,468 230,2]9 Children's Materials 39% 38.6% Adult Materials 61% 61.3% Circulation by Residence Stillwater Residen ts 61.5% 60.5% Nonresident Usage 38.5% 39.5% 2002 2(101 Reference Questions Answered ]8,509 ] 4,289 Growth in Library Web- site Visits 35,3% Community Gatherings In 2002, 150 meetings were held by community groups in the Margaret Rivers Room. Building Centennial The cornerstone for the original building was laid in 1902. With a grant of$27,500 from Andrew Carnegie, Stillwater began construction of its first purpose-built libralY building. The new library opened for business in December of 1903. In 1973, through the generosity of the Margaret Rivers Fund, tv,'o symmetrical additions more than doubled the size of the building. A renovation in 1987 added accessibility to the building and improved function. This project won two architectural awards. STillWATER PUBLIC LIBRARY CENTENNIAL CAPITAL CAMPAIGN Opportunities for Giving Feature (Donor) Lobby, Dome & Furnishings $50,000 Community Meeting Room and Furnishings (The Margaret Rivers Fund) 500,000 Display and Exhibit Area (Richard L. Huelsmann) 100,000 Conference Room and Furnishings 100,000 Meeting Room Kitchen 50,000 Cafe/Refreshments Area 75,000 Friends Booksale Area & Furnishings 50,000 Concierge Station (The CoBins Family) 25,000 Circulation Center Self-Check System Workroom 200,000 25,000 50,000 Children's Services Area Program Room Furnishings Shelving (40 stacks at $2,500 each) Workroom 500,000 100,000 100,000 100,000 50,000 Computer Training Room Furnishings 50,000 25,000 Reference Services Area Furnishings (10 at $5,000 each) Computers, workstations (5 at $10,000 each) 300,000 50,000 50,000 St. Croix Collection Room and Furnishings (In Honor of Margaret S. Kilty) 100,000 New Materials Display (Simonet Furniture and Simonet Funeral Services) 10,000 Periodicals Room Fireplace (Gas) Furnishings (5 sets at $5,000 each) Shelving (15 stacks at $2,500 each) 200,000 25,000 25,000 37,500 Media Services Furnishings 125,000 25,000 Adult Fiction Furnishings Shelving (50 stacks at $2,500 each) 250,000 15,000 125,000 Adult Nonfiction Furnishings Shelving (60 stacks at $2,500 each) 500,000 50,000 150,000 Quiet Study Room Furnishings 50,000 15,000 Two-person Study Rooms (3) Furnishings 10,000/each 3,000/each Group Study Room - 6 place Furnishings 25,000 5,000 Group Study Room - 4 place Furnishings 20,000 4,000 Teen Area Furnishings (10 each at $5,000 each) 100,000 50,000 Plaza Terrace 500,000 Curbside Bookdrop (5 at $10,000 each) 50,000 STILLWATER PUBLIC LIBRARY 223 N. Fourth St. Stillwater MN 55082 651.439.1675