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Home My WebLink About2005-09-20 CC Packet .GULAR MEETING CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Possible approval of September 6,2005 recessed and regu CITY OF STILLWATER CITY COUNCIL MEETING NO. - 05-18 Council Chambers, 216 North Fourth Street September 20, 2005 7:00 P.M. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Proclamation: Constitution Week - September 17 - 23, 2005 minutes 5. 6. Ich are not a part of ent or may give direction OPEN FORUM The Open Forum is a portion of the Council meeting to address Council 0 the meeting agenda. The Council may take action or reply at the time f he s to staff regarding investigation of the concerns expressed. STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2005-204 directing payment of bills 2. Possible approval of temporary liquor license - V December 9-11, 2005 3. Resolution 2005-205, Approving Minnesota Premi . 48, located at 103 S. 3rd Street, Stillwater, MN 4. Request to release of capital funds - Lib 5. Resolution 2005-206, resolution ace and appeal and ordering improvem Chamber Chorale - Historic Courthouse - Permit For Gambling For American Legion Post ing agreement of assessment and waiver of irregularity t for 1104 Linden Street vv. PUBLIC HEARINGS 1. This is the date and time for thepyplic hearihg to consider the Proposed Assessment for Boutwell Road Improvements (Project 2005-0~) L.l. ).Notices were mailed to affected property owners and published in the Stillwater Gazett~ mber 2,2005. (Resolution) 2. This is the date and time for pu hearing to consider the Proposed Assessment for Pine Street Concrete Rehabilitation<Pro P ct 2003-14, L.1. 366). Notices were mailed to affected property owners and publishe ater Gazette September 2,2005. (Resolution) 3. This is the date and ti public hearing to consider the Proposed Assessment for 2005 Street Improvement Pr()j€1.~~{Pr .sct 2005-02, L.1. 365). Notices were mailed to affected property owners and published in th tillwater.Gazette September 2,2005. (Resolution) d for~mgil)eering services to study 2nd and Nelson storm sewer failure ridge closure traffic study Sewer Project UNFINISHED BU 1. McKusic 2. Long 3. Prop 4. Resu 5. Second NEW BUSINESS . 1. Possible first reading of ordinance adopting Park Dedication Policy 2. Possible appointment to Heritage Preservation Commission (Resolution) 3. Possible Final approval of agreement between Oak Park Heights, Stillwater and Washington County (Resolution) 4. Possible Final adoption of resolution approving detachment of lands from the City of Oak Park Heights (Resolution) 5. Council Decision on Selection of Rec Center Snow Removal Contractor PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS . COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the enacted by one motion. There will be no separate discussion on these item citizen so requests, in which event, the items will be removed from the separately. nCiI and will be nless ounci! Member or i3lgenda and considered . . 2 _EGULAR MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. - 05-18 Council Chambers, 216 North Fourth Street September 20, 2005 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Possible approval of September 6,2005 recessed and regular meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Proclamation: Constitution Week - September 17 - 23, 2005 OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. STAFF REPORTS 1. Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. Finance Director 9. City Administrator CONSENT AGENDA* 1. Resolution 2005-204 directing payment of bills 2. Possible approval of temporary liquor license - Valley Chamber Chorale - Historic Courthouse- December 9-11, 2005 3. Resolution 2005-205, Approving Minnesota Premises Permit For Gambling For American Legion Post . 48, located at 103 S. 3rd Street, Stillwater, MN 4. Request to release of capital funds - Library PUBLIC HEARINGS 1. This is the date and time for the public hearing to consider the Proposed Assessment for Boutwell Road Improvements (Project 2005-05, L.1. 367). Notices were mailed to affected property owners and published in the Stillwater Gazette September 2, 2005. (Resolution) 2. This is the date and time for the public hearing to consider the Proposed Assessment For Pine Street Concrete Rehabilitation Project (Project 2003-14, L.1. 366). Notices were mailed to affected property owners and published in the Stillwater Gazette September 2, 2005. (Resolution) 3. This is the date and time for the public hearing to consider the Proposed Assessment For 2005 Street Improvement Project (Project 2005-02, L.1. 365). Notices were mailed to affected property owners and published in the Stillwater Gazette September 2, 2005. (Resolution) UNFINISHED BUSINESS 1. McKusick Lake update 2. Long Lake update 3. Proposal for engineering services to study 2nd and nelson storm sewer failure 4. Results of bridge closure traffic study 5. Second Street Sewer Project NEW BUSINESS 1. Possible first reading of ordinance adopting Park Dedication Policy 2. Possible appointment to Heritage Preservation Commission (Resolution) . 3. Possible approval of agreement between Oak Park Heights, Stillwater and Washington County (Resolution) 4. Possible adoption of resolution approving detachment of lands from the City of Oak Park Heights (Resolution) 5. Council Decision on Selection of Rec Center Snow Removal Contractor PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 05-17 September 6, 2005 REGULAR MEETING 4:30 P.M. Mayor Kimble called the meeting to order at 4:30 p.m. Present: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Absent: None Staff present: City Administrator Hansen Police Chief Dauffenbach Fire Chief Glaser Director of Administration Knauss Finance Director Harrison City Clerk Ward OTHER BUSINESS Presentation of Certificate of Aooreciation to Sallv Colemier & Familv Motion by Councilmember Polehna, seconded by Councilmember Milbrandt, to adopt Resolution 2005-196, Certificate of Appreciation for Richard Colemier's service to the City of Stillwater. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Mayor Kimble read the Certificate of Appreciation recognizing Mr. Colemier's service to the City as a member of the Charter Commission, member of the Stillwater Area Chamber of Commerce, and his service with the Fire Department. Mrs. Colemier was present to accept the Certificate. Library Proiect Update Bill Hickey, president of the Stillwater Public Library Board of Trustees, provided an update on the library construction/renovation project. He told the Council that work is proceeding. Substantial utility work has been done. Bids for earth retention work were to be received Sept. 7, earth excavation bids on Sept. 9, and pre-cast concrete bids on Sept. 13. Demolition is proceeding. During the abatement study, some minor amounts of asbestos-containing materials were found. Storm water management issues have been resolved, he said. The east face of the existing building is scheduled to be washed and cleaned in the very near future. An official ground breaking ceremony is scheduled for Sept. 19; formal invitations will be sent. Councilmember Harycki asked if the project is still on schedule. Mr. Hickey responded that completion is still targeted for July 2006. Mr. Harycki asked about a possible increase in costs due to Hurricane Katrina. Mr. Hickey said the biggest impact is expected to be the result of gasoline prices, but said other cost increases might be seen - costs certainly won't go down. City Council Meeting - 05-17 Discussion on Liauor License Fees September 6, 2005 . City Clerk Ward asked for the Council's direction on liquor license fees. The current fe. expire Dec. 31. If the Council is going to increase fees, a public hearing must be scheduled, she explained. The current fees were set in 2000. Councilmember Milbrandt said he thought the fees need to be revisited and said it would be unconscionable to go another year without some kind of adjustments to the fees. Councilmember Milbrandt noted that five years is a big moratorium for no increase in the fees and said it was time to get back to looking at the fees on a regular basis. Councilmember Junker said he would not like to see any substantial increase for 2006, noting the possible impact of the recent state law change to the .08 limit and the impact of the closing of the lift bridge. Councilmember Harycki agreed that local establishments might feel some pain from the law change, but noted the individual taxpayers will likely see an increase in their tax bill of 9 to 10 percent in 2006 and suggested a similar increase in liquor fees might be equitable. Mayor Kimble suggested the decision before the Council was whether or not to raise fees and decide on the dollar amount at the time of the public hearing. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to schedule a public hearing to consider an increase in liquor license fees in an amount not to exceed 10 percent, with the exact amount to be determined after the public hearing. The public hearing will take place Oct. 18. All in favor. Discussion of Fire Service Study . Fire Chief Glaser thanked the committee members who assisted in the preparation of the fire service study. In addition to himself, the committee included Councilmember Junker, City Administrator Hansen, Deputy Fire Chief Tom Sallis and Assistant Chief Tom Linhoff. Chief Glaser introduced Phil Kouwe of Emergency Services Consulting Inc. and Steve Kalkman of SJA Architects who prepared the report and presented the report to the Council. Mr. Kalkman briefly reviewed the findings regarding the existing fire station. He said while there are some roof issues, interior finish issues and some ADA-related issues, the existing facility is in generally good condition and is still viable for use, whether as a fire station or for additional police/City Hall space. Mr. Kouwe gave a slide presentation highlighting the study findings. The focus of the study, he said, was to examine population growth trends, workloads and projections for the future; evaluate risk and standards of coverage against the performance objectives of the community. The performance objectives of the fire department and City are to accomplish response times of 5 minutes or less to 90 percent of the high-risk incidents and 6 minutes or less to 90 percent of the urban moderate risk incidents. He spoke briefly of the importance of response times in terms of the loss of property and civilian lives. The bottom line is that when full build out occurs, the fire department will be unable to maintain current response times, particularly in the developing western portiO. of the city with the current downtown fire station. Three deployment strategies were developed: using the existing station and a new station at County Road 15/Highway 96; a single new station constructed near County Road 12 and Deer Path; and using the Page 2 of 8 . - City Council Meeting - 05-17 September 6, 2005 existing station with a new station near County Roads 15 and 12. Should the City opt for two stations, it was the recommendation of the study consultants that option C (the existing station and new station at 12 and 15) be pursued. Charts were shown indicating coverage and response times for the three strategies as well as capital costs and operating costs for each of the three options. The study also indicated the fire department may require more career personnel in the future in order to provide a full four-person crew of first-on-scene responders. Councilmember Junker asked Mr. Kouwe to restate previous comments regarding recommended improvements to the current site. Mr. Kouwe suggested that if the existing station is continued to be used, significant improvements should be made to traffic controls, particularly at the intersection with Myrtle Street and Fourth Street. Councilmember Milbrandt asked if any consideration had been given to the potential for the reduction in the City's contracts for service. Mr. Kouwe responded that he had talked with Grant, Stillwater Township and May Township officials regarding that potential and said all of those communities indicated they plan to continue utilizing contract for service with Stillwater. Council member Harycki asked about the proposed location of a single new station in a highly developed residential area. Mr. Kouwe agreed that presents some challenges but there are ways to mitigate issues associated with such a location. The Council accepted the report and thanked Mr. Kouwe and Mr. Kalkman for their presentation. . Discussion on Garbaqe Contracts Director of Administration Knauss informed the Council that the City's contract for residential garbage hauling expires Dec. 31. She asked for direction on whether to renegotiate with the current hauler or go to bids. City Administrator Hansen noted that if the Council decides to go to bids, the City must accept the lowest responsible bidder. Councilmember Milbrandt asked about the possibility of soliciting RFPs; Ms. Knauss said the RFP is a more extensive process than bidding. Councilmember Junker said the hauler service was one service area where he has received no calls of complaint and noted that the hauler service is one that City residents have always been proud of. Councilmember Harycki agreed the City receives good service and the fees are not out of line with other communities. Mayor Kimble also spoke in favor of renegotiating, noting the last time there was a change in haulers there were a number of issues. Mayor Kimble did say he would like to see single-container recycling available. City Administrator Hansen said single-container recycling is definitely a service the City will be seeking. City Administrator Hansen suggested that if the desire is for staff to renegotiate, the Council provide staff with some leverage by bringing the issue back to the Council if staff feels the current hauler isn't offering a good deal. Councilmember Junker suggested that in the future the City look into the issue of the numerous commercial haulers operating in the downtown area; he also asked about the length of the residential contract. Ms. Knauss said the contract would likely be a three-year minimum. . Motion by Councilmember Polehna, seconded by Councilmember Harycki, to have staff negotiate the hauler contract and bring the issue back to the Council if staff feels a good deal is not being offered. All in favor. Page 3 of 8 City Council Meeting - 05-17 September 6, 2005 > STAFF REPORTS . Fire Chief Glaser reported that in the aftermath of Hurricane Katrina, the Department of Homeland Security Emergency Management is asking states to provide mutual aid to the area. The state of Minnesota, he said is in the process of standing up task force units for possible deployment to the Gulf Coast states. In order to participate, he said the City needs to sign an intergovernmental agreement. He said the City has been asked to possibly provide an engine and four personnel. The DNR will transport vehicles; the deployment could be for up to 14 days. In order to participate, the intergovernmental agreement needs to be signed; he said signing the agreement does not necessarily mean the local vehicle or personnel would be called up. Mayor Kimble suggested the request is a big commitment for a community the size of Stillwater. Chief Glaser noted that the sending jurisdictions are reimbursed for costs by FEMA; he also reiterated that signing the agreement does not obligate the City to send equipment/personnel. Chief Glaser said he would keep the Council informed of the situation and won't dispatch any equipment/personnel without first informing the Council. Motion by Councilmember Polehna, seconded by Council member Milbrandt, to adopt Resolution 2005-197, authorizing the signing of the intergovernmental agreement, with the understanding that doing so does not obligate the City to deploy equipment/personnel. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None . City Administrator Hansen said he had received a request from the Joint Cable Board asking that the City support a resolution being forwarded to the Minnesota Congressional delegation opposing pending legislation dealing with cable franchises. Mr. Hansen said the Minnesota League of Cities has looked at the issue and is against the proposed legislation. However, he said, the local Cable Board has not yet taken a stance; it was to do so at its next meeting. It was the consensus to wait until the local Cable Board takes a stand on the issue. The meeting was recessed at 6:13 p.m. RECESSED MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7 p.m. Present Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Absent None Staff presentCity Administrator Hansen Police Chief Dauffenbach Finance Director Harrison Assistant City Engineer Shawn Sanders City Clerk Ward e Page 4 of 8 ~ City Council Meeting - 05-17 APPROVAL OF MINUTES September 6,2005 . Motion by Councilmember Junker, seconded by Councilmember Harycki, to approve the August 16, 2005 special and regular meeting minutes and August 23, 2005 special meeting minutes. All in favor. Mayor Kimble acknowledged the death of former Mayor Bill Powell, who served the City from 1967 to 1974, and offered condolences to the Powell family. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Proclamation: Financial Plannino Week - October 3-9.2005 Mayor Kimble read the proclamation designating Oct. 3-9 as Financial Planning Week. Bruce Junker, Old Timers Hockev . Bruce Junker and Mike Severin, representing the Old Timers hockey league, appeared before the Council to express a concern about the scheduling of ice time at the St. Croix Recreation Center. Mr. Junker said the group has been in existence since the 1970s, buys ice time year-round, and the group's existence is being threatened by the lateness of ice time it has been allotted - 17 of its blocks of ice time start at 10:30 p.m. He said they were just asking for a fair distribution of ice time and suggested a solution might be a doubling up of some of the younger teams to free up 9:30 start times for their group. Mayor Kimble pointed out that the Council does not set an ice time schedule that is done by the management company the City contracts with for the operation of the Recreation Center. City Administrator Hansen said Rec Center manager, Doug Brady, is well aware of the issue and does not want to lose the Old Timers group. Mr. Junker and Mr. Severin were advised to work with Mr. Brady, the Hockey Association and Mr. Hansen in an effort to resolve the issue. OPEN FORUM . Rick Hill and his son and daughter appeared with a proposal to organize a city-wide garage sale with the proceeds to be donated to the American Red Cross or Salvation Army to benefit the victims of Hurricane Katrina. Mr. Hill said the thought was to have a one-day event, possibly at the Recreation Center parking lot. They would be responsible for organizing the event and cleaning up. He asked if the City would be interested in assisting with publicity or providing matching funds, as his company has agreed to do. Mayor Kimble pointed out the Council is prohibited from expending funds in such a manner as requested, no matter how worthy the cause. He said the Council could OK the use of the Rec Center parking lot or other City lot if there is no scheduling conflict on the desired date. He also suggested that perhaps the City's hauler might be willing to donate a dumpster for the project, and he pointed out that representatives from the Gazette and Courier News were in the audience and would likely be of assistance in publicizing the project. It also was noted the City is doing what it can to assist hurricane victims and had signed an intergovernmental agreement at the afternoon meeting authorizing the possible deployment of equipment and personnel to the area. It was suggested that Mr. Hill work with City Administrator Hansen as plans are developed to determine if the City can be of any assistance, such as with traffic control or providing barricades. Page 5 of 8 City Council Meeting - 05-17 September 6, 2005 CONSENT AGENDA* . Motion by Councilmember Junker, seconded by Councilmember Milbrandt, moved approval of the consent agenda. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Resolution 2005-189, directing payment of bills Resolution 2005-190, approving shared use parking agreement between Stillwater Public Library and The Episcopal Church of the Ascension Resolution 2005-191, approving Fiscal Year 2005 Budget - Joint Cable Communications Commission Resolution 2005-192, approving Minnesota Premises Permit For Gambling For American Legion Post 491 At The Old Sawmill Grill And Bar, 1820 Market Place Drive, Stillwater, MN Possible approval to purchase four (4) computers & one (1) laptop for Police, Engineering, and Public Works Possible approval of banners for National Fire Prevention Week - October 9-15,2005 Possible approval to purchase playground equipment for Schulenberg Park Possible approval of Special Event - St. Croix Catholic School- October 7,2005 Possible approval of Special Event - Friends of Stillwater Parks - October 18, 2005 Resolution 2005-193, accepting Korweb Proposal Contracting Gopher State One Call ticket services and entering into an agreement with the Board of Water Commissioners to share in the cost . Resolution 2005-194, approval of forestry consultant contract for 2005 Resolution 2005-195, approving maintenance traffic control signal agreement (CSAH 12 & CSAH 15) PUBLIC HEARINGS This is the date and time for a public hearing to consider a transfer of a Wine & Strong Beer liquor license from Chives, Inc. DBA: Chives to Autumn's LLC, DBA: Autumn's, applicant Brian Lehmer & Brandon Dickenson It was noted final approval of the license transfer is contingent on the required police, fire, finance and building department checks as well as Minnesota Liquor Control approval. Mayor Kimble opened the public hearing. No comments were received, and the hearing was closed. Motion by Councilmember Milbrandt, seconded by Councilmember Harycki, to adopt Resolution 2005-198, approving transfer of ownership of wine with strong beer liquor license from Jeffrey Mark Dahl, DBA: Chives to Autumns, LLC., DBA: Autumns. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None NEW BUSINESS Consideration of oarkinQ request for a school bus on Citv streets - Mark Walker . Page 6 of 8 . . . - City Council Meeting - 05-17 September 6, 2005 Police Chief Dauffenbach pointed out the request violates several City ordinances, including parking a commercial vehicle on City streets and the odd-even winter parking ordinance. City Administrator Hansen also noted that should this request be approved, it will likely result in additional similar requests. Mayor Kimble asked whether it might be wise to delay action until Attorney Magnuson is present. Council member Milbrandt suggested there are legal precedents and practical precedents. Motion by Councilmember Milbrandt, seconded by Councilmember Junker to deny the request. All in favor. Possible adoption of resolution callino for a public hearino bv the City Council of the City of Stillwater on behalf of The Evanoelical Lutheran Good Samaritan Society City Administrator Hansen explained that because the City is the host community it must hold the public hearing. He said the hearing will take place Oct. 4 and he will be certain representatives of Good Samaritan are present to answer any questions. Motion by Councilmember Polehna, seconded by Councilmember Milbrandt, to adopt Resolution 2005-199, resolution calling for a public hearing by the city council of the City of Stillwater on behalf of the Evangelical Lutheran Good Samaritan Society. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None possible adoption of resolutions: adootino the orooosed tax levv for the pavable year 2006. pdoptinq the proposed budoet for the vear 2006. and settino pavable 2006 Truth-N-Taxation Pubic Hearinq Motion by Councilmember Junker, seconded by Council member Milbrandt, moved to adopt Resolution 2005-200, adopting the proposed budget for the year 2005. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays; None Motion by Councilmember Junker, seconded by Councilmember Polehna, moved to adopt Resolution 2005-201, adopting the proposed tax levy for the payable year 2005 Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Motion by Councilmember Milbrandt, seconded by Councilmember Polehna, to adopt Resolution 2005-202, setting payable 2006 truth-n-taxation public hearing. Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None Possible adoption of resolution callino for hearino on Fire Cleanup Service (L1 368) City Administrator Hansen said the hearing is to assess the costs for the fire cleanup the City had to undertake. The cleanup has been completed. Page 7 of 8 City Council Meeting - 05-17 September 6, 2005 - Motion by Councilmember Polehna, seconded by Councilmember Harycki, to adopt Resolution 2005-203, resolution calling for hearing on fire cleanup service (LI 368) . Ayes: Councilmembers Harycki, Junker, Milbrandt, Polehna and Mayor Kimble Nays: None COUNCIL REQUEST ITEMS Councilmember Polehna had photos of a crosswalk sign that was struck and driven over three different times. Residents were reminded that school is open and were urged to be more conscious of their surroundings and to drive carefully. It was noted that the crosswalk signs are in place because many crossing guards have been eliminated. ADJOURNMENT Motion by Councilmember Harycki, seconded by Councilmember Polehna, to adjourn at 7:57 p.m. Motion passed unanimously. Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2005-189, directing payment of bills Resolution 2005-190, approving shared use parking agreement between Stillwater Public Library and The Episcopal Church of the Ascension Resolution 2005-191, approving Fiscal Year 2005 Budget - Joint Cable Communications Commission Resolution 2005-192, approving Minnesota Premises Permit For Gambling For American Legion Post 491 At The Old Sawmill Grill And Bar, 1820 Market Place Drive, Stillwater, MN Resolution 2005-193, accepting Korweb Proposal Contracting Gopher State One Call ticket services and entering into an agreement with the Board of Water Commissioners to share in the cost Resolution 2005-194, approval of forestry consultant contract for 2005 Resolution 2005-195, approving maintenance traffic control signal agreement (CSAH 12 & CSAH 15) Resolution 2005-196, Certificate of Appreciation for Richard Colemier's service to the City of Stillwater Resolution 2005-197, authorizing the signing of the intergovernmental agreement Resolution 2005-198, approving transfer of ownership of wine with strong beer liquor license from Jeffrey Mark Dahl, DBA: Chives to Autumns, LLC., DBA: Autumns Resolution 2005-199, resolution calling for a public hearing by the city council of the City of Stillwater on behalf of the Evangelical Lutheran Good Samaritan Society Resolution 2005-200, adopting the proposed budget for the year 2005 Resolution 2005-201, adopting the proposed tax levy for the payable year 2005 Resolution 2005-202, setting payable 2006 truth-n-taxation public hearing Resolution 2005-203, resolution calling for hearing on fire cleanup service (LI 368) Page 8 of 8 . . Association of t\'ktropolitan Municipalities Page I of 3 . AMM News September 16, 2005 Archives First Meeting with Local Elected Officials and Met Council Chair Peter Bell Elected officials trom several communities joined us this morning for the first ofthrce scheduled regional meetings with Met Council Chair Peter Bell. The discussion was lively with transportation a hot topic. Chair Bell talked about the Council's role with 'collar' counties and issues ranging from parks to water management. He also talked about possible legislative issues for 2006. Local officials voiced concerns, opinions, and suggestions on a variety of topics, and said they felt the dialogue was useful as well as enjoyablc. Best of all? Heaps of donuts and hot coffee courtesy of the Council. They've promised treats for the next two meetings, too. Please join us for one. We'll start at 7:30 a.m. and end no later than 9:00 a.m. RSVP to Laurie@ammI45.org .. -_.~ Thursday - September 22, 2005 \ Maplewood Community Center \ 2100 White Bear Ave. i Maplewood, MN 55109 651-249-2100 Friday - September 30,2005 Eden Prairie City Center Heritage Room 4 8080 Mitchell Road Eden Prairie, MN 55344 952-982-2405 Mark Your Calendars The LMC/ AMM Joint Regional Meeting and AMM Policy Adoption meeting will be held on Thursday Novembcr 17,2005 at the Four Points Sheraton in Minneapolis. There is also a Metropolitan Area Management Association (MAMA) luncheon at noon for City Managers and Administrators. Registration for the joint meeting will start at I :00 p.m. Hot topics include eminent domain, transportation, the roles and relationships of city councils, and of course, the official adoption of AMM policies. Governor Pawlcnty has also been invitcd to speak. Please see the agenda below for details. Click here to register. . INoon - I: IS p.m. II:OOp.m. I LMC/AMIVI Joint l\Ieeting IIMAMA Mecting IIGeneral Registration/Check-In II http://www.ammI45.org/newsletter.htm 1)/202005 . . -. -- 1.. wa'-er ) -- ~-'" --...: " .~ 'Ht BIRTHPLAC~ O~ MINNE$OIA ') Application for Special Event Date SefieMbet^ (~, 2(f?t!?g' Organization ~f'ectf@t/\ S;{-(((WQ~,A ChqlU be,/\. ~-r U>f11 MP r-c e Contact Person ,-)-e", M.-[-t:"ef' Ye~)f:~$t)I-"1 .f::~~uf;I;eJ;J/'r""e~ 1c0f{' . ./ Address I n (? S; H;':J ,'fA <;'T-(/'e~ f- ,.- - - ~ " -.. .~ -.> l' - .... City 9fr'0JJo~r State M t:J Zip J~g 2 Daytime Phone Number ~(- 4' 5 9.. 4-00f Date(s) of Event Oa-O'her L. ZooS Other Number Time of Day 5- 'f .om Location of Event li/1 usd f><p#r~'1 oTChe?ii1,(f 5Y1l-tee~n1 Wa:.lelf1.Jf. fC/1S"f'c{ye f1uit'c.. ~5''(1~e\da2jtcQQs., -. { Type of Event . ~~" "'- ....A .....:.. _.t __ ~c Estunated SIze of Event / {) 6' -;('cCO peot> ""' ~,,( eJ T7 t'11::::'/-tQ '*"~ ~.!7lPrfal . I I Selling Alcohol yes ~no If yes, contact City Clerkfor a temporary liquor license ($25/day fee). Purpose and Description of Eyent (please include all items being requested by the City, i.e. road blocks, police officers, parks, etc.) and attach a map if necessary. 5"uUkrA$i't Krr ;/I"'f-;;;;~- (pJliI t"'pf.efzp:~~ /;-R-l1'n~~ Reneu/Q! {)/ffh 111(/.5((: a/ld ~eer:-da.flce . ({eqcta;f bq. f'1rf'c~~4Y 56''-''111 e-ni.cPf-r.".C". ~/::.r(.ty: (oFee>(o~. .' 1~4--T~~ jf r;orf'it erLcl. Q( t-.;1.~SI:T ('c.-;-f- /?c,/'-f.~ ~+ :r?i~r:J;/;rft:.f7PCEC;;~ ~t1o{4 C~ r;6~Y-n,t(-fftr~--~ fir{ c~'f-5.r'o!f? (J-f~~b:~r"-%~:f Special Events involving use of the City Parks require Park Board approval. A $250 refundable deposit and a $500 fee are also required. Office Use Only: Return form to Distribution: Police - D~ ~Z~ 1- ( Planning Comments:/>~. ~ '-ft.,4/V'-{ o Park Board Approval Fire Engr/Public Works Date Approved Administration ----~-Total Cost- {I . ..~. CITY HALL: 216 NORTH FOURTH STREET, STILLWATER, MINNESOTA 55082 Administration ((i~ I) 4 ~O-~~OO F~x ((i~]) 4 ~0-RR09 or Parks (65]) 410-8837. Fax (65 \) 430-88\ 0 ~ I LIST OF BILLS .XHIBIT " A" TO RESOLUTION #2005-204 10,000 Lakes Chapter of ICC Ace Hardware Action Rental Advanced Sportswear American Planning Association Ancom Technical Center Appletree Institute Aramark Ascension Episcopal Church Aspen Equipment Co. Aspen Mills Association of Training Babcock, Matt Ballis, Tom Bell's Trucking Board of Water Commissioner Braun Pump & Controls Brines Market Bryan Rock Products Buberl Black Dirt .amPion, Barrow & Associates arquest Catco Center for American, The Clark, Luann Dauffenbach, Larry Delta Dental Fire Engineering Foremost Promotions Frank Madden & Associates Fred's Tire G & K Service GCR Minneapolis Gopher State One Call Government Training Services Greeder & Mondor Electric Hannon, Nancy Hansen, Steve IAFCI Minnesota Industrial Door Co. J.H. Larson Electric Johnson, Ronald Austom Signals, Inc. W(ab Safety Supply Lake Country Door, Inc. Lake Elmo Sod Farm, LLC Memberships for C. Shilts, J. Buckley, J. Nobles Shovel Handle Concrete Brushed Twill Hats (Fire) Books Repair to Two Work Stations Retiree/Cobra Health/Hospital Insurance Parka Park Deposit Refund Deflector Uniforms 2005 Law Enforcement Training New Hire Reimbursement for Work Boots Supplies for House Burn Assist Fire Dept & Demolition/House Burn August WAC Charges, Hydrant Repair Repair Pump at Greeley Lift Station Bagged Lunches for Elections Gravel Black Dirt Medical Evaluations Oil, Air & Fuel Filters Washers/Fittings School for Police Supervision Cleaning At Public Works Grading Escrow Refund Dental Cobras 3 Year Subscription Yellow Stock Fire Hats Professional Services Tire Change Uniform Cleaning Tires & Installation August Service Tickets Training/J Roeller Building Repair Charges Refund of Landscape Escrow Reimbursement of Training Expenses Financial Crimes Seminar Labor & Parts to Repair Door Urinal Flush Valve Reimbursement for Fuel, Engine# 6107 & 6115 Equipment for Police Car Safety Supplies Replacement Springs of Door Sod 50.00 13.83 234.30 228.00 258.00 222.83 27,744.75 157.73 50.00 47.44 209.40 750.00 100.00 50.50 220.00 4,430.98 3,646.64 162.20 82.18 234.30 1,500.00 29.20 182.81 1,095.00 140.00 1,500.00 211.18 50.00 226.84 632.87 173.79 2,146.96 5,775.06 843.00 150.00 1,340.50 2,382.00 49.90 255.00 139.43 154.05 175.00 201.70 223.39 851.00 255.60 EXHIBIT" A" TO RESOLUTION #2005-204 League of Minnesota Cities Legran Homes Lynn Peavy Company M J Raleigh Truck Co. Magnuson Law Firm Menards Met Council Env Services Metropolitan Council Miller Excavating, Inc. MN Highway Safety & Research MN Occupational Health Mobile Vision MTI Distributing Municipal Code Corp. NAP A Auto Parts National Assoc Chief of Police National White Collar Crime Center Neopost NFPA North Hennepin Comm. College Northside Welding & Repair Novak Construction Office Depot Office Max OnSite Sanitation Orrin Thompson Homes Oxygen Service Company, Inc Pinky's Sewer Service Pioneer Rim and Wheel Co. Polar Chevrolet Pump & Meter Service, Inc. Quill Corporation Reinke, Justin River Valley Printing Inc. RiverTown Newspaper Group Rogness, Katherine Rottlund Homes Ryan, Margaret Sprint PCS St. Croix Scuba St. Joseph Equipment Stillwater Gazette Stillwater Towing T.A. Schifsky & Sons The Youth's Safety Company United Rentals Vetsch, Sandra Walen, Phil Seminar/Conference Fees Grading Escrow Refunds Knife Strap/Hand Gun Strap Gravel Services Through 09/09/05 General Supplies/Small Tools October Wastewater Charge August SAC Charges AG Lime Law Enforcement Training Drug Collection VCR Connections Equipment Repair Supplies Supplement Pages Oil, Air & Fuel filter Membership Dues Training/S. Hansen Maintenance Agreement Fire Education Material Tuition/T. Moore Plan Rack for Engineering Parking Shelter at Lot #1 Office Supplies Office Supplies Portable Restroom Rental Grading Escrow Refunds Oxygen Pumped Brick Street Lift Station 1/2 Axle Assembly, Radial Tire Assembly Chevy Trail Blazer Equipment Repair Supplies Office Supplies Refund Fence Permit Printing & Publishing Legal Proceedings Reimburse for Election Expenses Grading Escrow Refunds Park Deposit Refund PCS Connection Card Equipment Repair Supplies Equipment Repair Supplies Publications Vehicle Tow Asphalt Fire Education Materials Chemicals/General Supplies Reimbursement for Training Grading Escrow Refund Page 2 .,. \ 100.0. 3,000.00 43.80 168.08 7,695.83 227.60 95,113.57 5,742.00 681.97 582.00 174.00 378.30 127.05 1,252.62 43.78 50.00 100.00 817.60 980.61 542.60 294.00 30,460.50 699.4. 22.91 979.15 56,000.00 53.24 250.00 1,221.26 23,084.80 61.90 209.81 25.00 40.47 116.80 15.52 1,500.00 50.00 188.66 65.00 230.81 707.05 170.41 1,436.88 474.51. 123.42 97.36 1,500.00 ~ EXHIBIT" A" TO RESOLUTION #2005-204 aaShington County Recorder Yocum Oil ADDENDUM TO BILLS Ace Hardware Abbott Paint & Carpet All Star Wireless Arch Wireless Board of Water Commissioner Cingular Wireless Coke Hillyard Imagineering Insight Labor & Industry, MN Dept of Life Safety Systems Lorman Education Napa Nextel Northern Escrow (Jay Brothers) Peak Technologies R & R Specialties aoftware House .tillwater Gazette Qwest Ruttger's Sugar Lake Lodge Verizon Wireless Watson Co Workwell Xcel Yocum Adopted by the City Council this 20th Day of September, 2005 . Page 3 Publications UL Gas Nuts, Bolts, Fasteners Paint Radio & Antenna Installed Pager Service Reimburse for Water & Sewer Payment on one Check Cell Phone Soda for Concessions Kaivac Pressure Hose Consulting LPE BackuplDigital Camera Supplies Supplies for Lily Lake Ice Arena Duct Smoke Detector replaced Seminar/So Sanders Oil & Fuel Filters Cell Phone Stillwater Prison Wall/2nd Street Belt for Copier Ice Blade Grind, Repair Parts for Zamboni Computer Software Publication Telephone Fall Conference Lodging/D. Brady Cell Phone Concession Supplies Pre-Employment Physical Electricity UL Gas & Diesel Fuel 480.00 2,097.30 76.85 136.92 520.79 9.10 1,844.60 38.81 708.60 119.75 1,057.60 169.69 50.00 569.57 309.00 244.08 619.01 85,973.61 32.37 1,395.55 12,950.26 23.70 779.48 408.48 230.08 173.96 80.00 15,242.32 4,376.00 TOTAL 428,195.16 .... ,1 . Memo To: Mayor and City Council From: Larry D. Hansen, City Administrator Date: 9/19/2005 Subject: Special Assessment Request Gentlemen: The City has received a request from a local property owner to have the City repair her sewer service line and assess the cost to the owner. This is a new homeowner with a low income that cannot afford to fund these repairs up front. The property owner has already signed an Agreement of Assessment and Waiver of Irregularity and Appeal. . The assessment would be spread over a period of 10 years at an interest rate of 5.25%. RECOMMENDATION: Approval of the request by adopting Resolution 2005-206, RESOLUTION ACCEPTING AGREEMENT OF ASSESSMENT AND WAIVER OF IRREGULARITY AND APPEAL AND ORDERING IMPROVEMENT . .... '. RESOLUTION 2005-206 . RESOLUTION ACCEPTING AGREEMENT OF ASSESSMENT AND WAIVER OF IRREGULARITY AND APPEAL AND ORDERING IMPROVEMENT WHEREAS, an agreement of assessment and waiver of irregularity and appeal has been received from the property owner at 1204 Linden Street W, Stillwater, MN requesting the City repair the property's sanitary sewer service line; and WHEREAS, Council has reviewed the request and pursuant to resolution of the council adopted September 20, 2005; and WHEREAS, the quotations will provide information regarding the cost of the sanitary sewer line repair. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The agreement of assessment and waiver of irregularity and appeal is hereby accepted. 2. The council will consider the improvement of such street improvements in . accordance with the quotation and the assessment of abutting property owner at 1204 Linden Street West for the entire portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429. 3. Such improvement is necessary. 4. Such improvement is hereby ordered as proposed in the council resolution adopted the 20th day of September 2005. 5. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the City Council of the City of Stillwater this 20th day of September, 2005. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . , LIST OF BILLS . EXHIBIT" A" TO RESOLUTION #2005-204 1 0,000 Lakes Chapter of ICC Ace Hardware Action Rental Advanced Sportswear American Planning Association Ancom Technical Center Appletree Institute Aramark Ascension Episcopal Church Aspen Equipment Co. Aspen Mills Association of Training Babcock, Matt Ballis, Tom Bell's Trucking Board of Water Commissioner Braun Pump & Controls Brines Market Bryan Rock Products Buberl Black Dirt . Campion, Barrow & Associates Carquest Catco Center for American, The Clark, Luann Dauffenbach, Larry Delta Dental Fire Engineering Foremost Promotions Frank Madden & Associates Fred's Tire G & K Service GCR Minneapolis Gopher State One Call Government Training Services Greeder & Mondor Electric Hannon, Nancy Hansen, Steve IAFCI Minnesota Industrial Door Co. J.H. Larson Electric Johnson, Ronald . Kustom Signals, Inc. Lab Safety Supply Lake Country Door, Inc. Lake Elmo Sod Farm, LLC Memberships for C. Shilts, J. Buckley, J. Nobles Shovel Handle Concrete Brushed Twill Hats (Fire) Books Repair to Two Work Stations Retiree/Cobra Health/Hospital Insurance Parka Park Deposit Refund Deflector Uniforms 2005 Law Enforcement Training New Hire Reimbursement for Work Boots Supplies for House Burn Assist Fire Dept & Demolition/House Burn August WAC Charges, Hydrant Repair Repair Pump at Greeley Lift Station Bagged Lunches for Elections Gravel Black Dirt Medical Evaluations Oil, Air & Fuel Filters Washers/Fittings School for Police Supervision Cleaning At Public Works Grading Escrow Refund Dental Cobras 3 Year Subscription Yellow Stock Fire Hats Professional Services Tire Change Uniform Cleaning Tires & Installation August Service Tickets Training/J Roeller Building Repair Charges Refund of Landscape Escrow Reimbursement of Training Expenses Financial Crimes Seminar Labor & Parts to Repair Door Urinal Flush Valve Reimbursement for Fuel, Engine# 6107 & 6115 Safety Supplies Replacement Springs of Door Sod 50.00 13.83 234.30 228.00 258.00 222.83 27,744.75 157.73 50.00 47.44 209.40 750.00 100.00 50.50 220.00 4,430.98 3,646.64 162.20 82.18 234.30 1,500.00 29.20 182.81 1,095.00 140.00 1,500.00 211.18 50.00 226.84 632.87 173.79 2,146.96 5,775.06 843.00 150.00 1,343.10 2,382.00 49.90 255.00 139.43 154.05 175.00 201.70 223.39 851.00 255.60 EXHIBIT" A" TO RESOLUTION #2005-204 League of Minnesota Cities Legran Homes Lynn Peavy Company M J Raleigh Truck Co. Magnuson Law Firm Menards Met Council Env Services Metropolitan Council Miller Excavating, Inc. MN Highway Safety & Research MN Occupational Health Mobile Vision MTI Distributing Municipal Code Corp. NAPA Auto Parts National Assoc Chief of Police National White Collar Crime Center Neopost NFPA North Hennepin Comm College Northside Welding & Repair Novak Construction Office Depot Office Max OnSite Sanitation Orrin Thompson Homes Oxygen Service Company, Inc Pinky's Sewer Service Pioneer Rim and Wheel Co. Polar Chevrolet Pump & Meter Service, Inc. Quill Corporation Reinke, Justin River Valley Printing Inc. RiverTown Newspaper Group Rogness, Katherine Rottlund Homes Ryan, Margaret Sprint PCS St. Croix Scuba St. Joseph Equipment Stillwater Gazette Stillwater Towing TA Schifsky & Sons The Youth's Safety Company United Rentals Vetsch, Sandra Walen, Phil Seminar/Conference Fees Grading Escrow Refunds Knife Strap/Hand Gun Strap Gravel Services Through 09/09/05 General Supplies/Small Tools October Wastewater Charge August SAC Charges AG Lime Law Enforcement Training Drug Collection VCR Connections Equipment Repair Supplies Supplement Pages Oil, Air & Fuel filter Membership Dues Training/S. Hansen Maintenance Agreement Fire Education Material Tuition/T. Moore Plan Rack for Engineering Parking Shelter at Lot #1 Office Supplies Office Supplies Portable Restroom Rental Grading Escrow Refunds Oxygen Pumped Brick Street Lift Station 1/2 Axle Assembly, Radial Tire Assembly Chevy Trail Blazer Equipment Repair Supplies Office Supplies Refund Fence Permit Printing & Publishing Legal Proceedings Reimburse for Election Expenses Grading Escrow Refunds Park Deposit Refund PCS Connection Card Equipment Repair Supplies Equipment Repair Supplies Publications Vehicle Tow Asphalt Fire Education Materials Chemicals/General Supplies Reimbursement for Training Grading Escrow Refund Page 2 , 100.00. 3,000.00 43.80 168.08 7,695.83 227.60 95,113.57 5,742.00 681.97 582.00 174.00 378.30 127.05 1,252.62 43.78 50.00 100.00 817.60 980.61 542.60 294.00 30,460.50 699.45. 22.91 979.15 56,000.00 53.24 250.00 1,172.74 23,084.80 61.90 209.81 25.00 40.47 116.80 15.52 1,500.00 50.00 188.66 65.00 230.81 707.05 170.41 1,436.88 474.51 . 123.42 97.36 1,500.00 EXHIBIT " A" TO RESOLUTION #2005-204 Page 3 Washington County Recorder Publications 480.00 Yocum Oil UL Gas 2,097.30 .@ APPLICATION AND PER'llT FOR A 1 TO 4 DAY TEMPORARY ON.SALJ: UQlOR UCE~SE :o,r.a;JUlili!ll1 <)l loclitJ(\:J illnn..:d '0) 3 p.:rml;'; III a 11 mouth p.::iod) TYPE OR i'KINT INFORMATION NA,"no OF ORGAN!?A TION DATE ORGAN1ZED v.::::At,,~ P1".llltA~\"{ ~FR- (~ l4r.QAI p .) Cj -zc.:;- Sm.iTT ql,~Rr.~ Sr. 5. . . c~ u.~I{~.Tf!:f'- N.,,~ OJ.' PERSON MAKING :\l'PUC:ATION BI'SfNESS PIlONE -f)llnr~1J 6' ,8. EJU6TW ..(.5/1430 .(V ?.j l>A IFS flQl :c)R \I.'JI r.1W SOLD(I to 4 da'Sl TYPE oi: OR(f..\NiI~:TR)N I ~ I Cf, j:) t/ / {/5 - cum 'CHARlT,\ULE~: REliGiOUS VlOIHI::R NONPROFIT ORGANIh\ nON hFFI('FR'S ~.\r;.ir .. ADDRESS _ _. n'l/(;L/-1M ,ih\fe.rrf: I 140~O ORGAN!7ATI0\1 OFHt'ER'S NAME I ADJ)!U:SS ..:JOtJ,qTi-tAtJ Nlje j 58&2-- ORG.\!\ilZ~IION OFFlCFR'S N..'Mt 'I AOOkfss RLG (e) E:.r-i iT IE.: Lj 55[3 !(l(:illlOIl \\ here li~:.:n~c will Ix- .~. If an l'llldnnl' are". dc<crit-",c T.\X EXE\-fPT ;";1 )~IBER '~i ~:iJ Sf!, TF IlP CODE 111 Ai 06(:) g <:... 1 nOME PIIO\!r. IM'/; 4'3 q -7;?cS-S- 7f1~ :)1 Ai , Sn UWfNEE- n -It i 0 "1/ [Jx12)() RO H v /\J ) j-> ff Ti2ADt/."j{'cr PeST TI<2. s {fFru;.} LV tl-;:',ft 1r../iYIDJJ (Ijj a Ai ~'J I /-I/~rJ1P J (L /'IJ//12.rt!ol.l(;ff . WiIllbe app!ic.1J!! oA')lIlnctl(,f ml()\~aling IIqllor "''''ices',' 1/'.",,_ (!ih: rlll: rJ:lI11C ~iHJ lIiltln..,.~ or:hc l.iqtll}r Jj"C:lSC pmvidmg !lli.' ;.;P.' ICe. ^//) \I;'illlb...c. !J1Jl..Ij.,"!lI.::mv liquor liahilily in!<11Tllp'X" If.:o. Ill" "alnCf' ., bam.:: ~ud :It'..lount of C(J\ cr:.!". _ ,~() po 11I'1:r:o.:e;s nOIIll:llltlmory: . __!:!X-l}v () U 6L_1..ALS _ :t -=30Q':f-'/JO (J APPROVAL APPL.lC;\TTON MUST BE APPROVED BY CITY OR COUNTY St:FORE SUBMITTING TO LlQUOR COJ'liTROL CITY/COUNTY DATE ,\PPROVED CITY fEE Ai\lOLNT UCENSF: DATES DATE FEE PAll) ~jfi";\ rURI ('II Y ClERK O~.lOUN! YOn lClAI. .\.PI'RO\lH) LIQUOR CONTRol. DIRECTOR NOTE: ll" nol""pnrah, th".... two parI,. 5Nld botb part~ to the aduru. above and Ine original..igned I>~. Ihi. dhi~i(1) will hI.' returned 8.' tho.' lic~!l~ Submit 10 tbt' Ci~ or COllnt~ 1illlr:IUl 30 da~" I)\~f()~ thl.' l.'\'I:nt. PS.(J9079(8!95) . . . . RESOLUTION 2005-205 APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING FOR AMERICAN LEGION POST 48, LOCATED AT 103 S. 3RD STREET, STILLWATER, MN WHEREAS, the American Legion Post 48 has submitted an application to the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit application located at the American Legion, 103 S. 3rd Street, Stillwater, MN WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes. NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the gambling license located at American Legion, 103 S. 3rd Street, Stillwater, MN, as requested by the American Legion Post 48. The City Clerk is directed to attach a copy of this Resolution to the application to be submitted to the Gambling Control Board. Adopted by the City Council for the City of Stillwater this 16th day of September, 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk , \ Gambling Control Minnesota Lawful Gambling (LG200R) Lawful Gambling License Renewal Application Corrections should be made directly on this application Board Use Only . Submit one che.:k for aH rene':'!2! fees, paY3b:c t~ Stz::c c: ~::":~esota Organization requirements: 1. An annual organization license fee of $350 is required. Organization license 903 Current license term 2/1/2004 to 1/31/2006 Check this box if your organization qualifies for the waiver of the organization license fee defined in Minnesota Statute 349.16 Subd. 6 I Check thebOx'" I I above if there I . IS a change In I I the CEO or I Treasurer I listed. A I LG200B must I I be completed I I for each new I officer unless I it has already I I been I submitted. 1____1 American Legion Post 48 103 S 3rd, Stillwater, MN 55082 (651)439-1435 Washington County CEO: Robert Lee Hart 5710 Newgate Cir N, Oak Park Heights, MN 55082 (651)439-8048 Treasurer: Johnnie W Johnsen 915 Northland Ave, Stillwater, MN 55082 (651)430-3467 Premises permit requirements: 1. An annual premises permit fee of $150, 2. A separate resolution of approval including the site address from the local unit of government, (The local unit of government does not sign this renewal application) and . 3. A LG215 lease agreement for each site your organization does not own is required. . ...,.... '."... .....,. . .......-.-," ....--.-..--.. .......-.-.....-.-".-. ..,.....--..--.....-,..-... -- . ,., ....,....- ..'1. Check this box if this site has been discontinued or will not be renewed. ... ''''''''..'',' """. ...""" """. . . "..,"". . "" "'" ........ ...",.. ..... .." . Board Use Only Site number 002 American Legion Post 48 103 S 3rd, Stillwater, MN 55082 I I _ dty jurisdiction, or _ county jurisdiction Site owned by organization Y Is bingo conducted by your organization? Y / N Washington County If yes, the attached list of the days and beginning and ending hours of your bingo occasions must be updated and returned. Gambling account: 5126577 Firstar Box 198, Stillwater, MN 55082 . I , . . . Stillwater Public Library 223 N. Fourth St. Stillwater MN 55082 Melll;to To: Ivlayor and City Council From: Lynne Bertalmio, Library Director Re: Release of 2005 Capital Budget At its regular September meeting, the Stillwater Public Library Board of T mstees passed a motion requesting the release of funds for the remaining items in our appnl\'ed 2005 Capital Budget. These items are as follows: Public Computers $5,000 Laptop Computer 2,000 Replacement Computers and Printers 14,750 Children's CD ROM Computer 2,000 Computer Printers 2,000 Radio Frequency ID Conversion Project 10,000 ~ , . . . MEMORANDUM September 16, 2005 TO: Mayor and City Council FROM: Shawn Sanders ~ Assistant City Engineer SUBJECT: Boutwell Road Street Improyements Assessment Hearing and Adoption of Assessment Roll Project 2005-05 DISCUSSION: Although the work on Boutwell Road has just got underway, work should be substantially completed by the end of the construction season. In the feasibility report, the improvement was presented to include construction of new streets, and storm sewer and the extension of water main and sanitary sewer form Boutwell Road to Creekside Crossing. Since then the project was shortened only improving the segment of road from Myrtle Street (C.R. 12) to Newberry Court North. Project costs in the feasibility report were estimated at $2,033,184.00. Since the project was shortened, it is estimated that the final project cost would be $819,666.89. Of that cost $35,352.79 would be assessed to the property owner. The assessment rates for the property owners are $5892.35 for a regular lot and $2946.17 per side for a comer lot The assessment period would be for 10 years at an interest rate of 5.25%. To date, we have not received any letter of objections. RECOMMENDATION: Staff recommends that Council hold the assessment hearing and adopts the attached assessment roll for the 2005 Boutwell Road Improyements as submitted. ACTION REOUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2005- , RESOLUTION ADOPTING ASSESSMENT FOR THE BOUTWELL ROAD IMPROVEMENTS (PROJECT 2005-05, L.I. 367) \. RESOLUTION ADOPTING ASSESSMENT FOR BOUTWELL ROAD IMPROVEMENTS (PROJECT 2005-05, L.I. 367) . . WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment Boutwell Road Improvement Project for the following properties. 321 Boutwell Place, 192 Boutwell Court N, 301,231,221,211, and 201 Boutwell Road. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILL WATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2006, and shall bear interest at the rate of 5.25 % per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2005. To each subsequent installment when due shall be added interest for one year on all unpaid installments. . 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2005. If the assessment is not paid by Noyember 15, 2005, accrued interest from the date of the adoption of the assessment roll through December 31, 2005 will be added with the first installment due in 2006. If payment is not receiyed by Noyember 15, 2005, the amount listed aboye will be collected over a lO-year period with interest added at 5.25% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to Noyember 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid oyer in the same manner as other municipal taxes. Adopted by the council this 20th day of September 2005. ATTEST: Jay L. Kimble, Mayor Diane F. Ward, City Clerk e ASSE.ENT PERIOD: 10 YEARS INTEREST RATE: 5.25% GEOCODE TAXPAYER NAME 2903020240053 WILLIAM E JEPSEN 2903020240052 ANITA L GALKIN 2903020240051 PRISCILLA, ANDRES & BETH ZELLER 2903020240050 MARK A & EILEEN T DOUGLASS 2903020240049 SCOTT F & LORI L ALLAIRE 12903020240048 ACR AL TA VISTA INC 12903020240037 STEVEN C & KATHLEEN A SCHERB FINAL ASSE.ENT ROLL BOUTWELL ROAD PROJECT PROJECT 2005-05 TAXPAYER ADDRESS 321 BOUTWELL PL 301 BOUTWELL RD 231 BOUTWELL RD 221 BOUTWELL RD 211 BOUTWELL RD 2437 RICE ST 192 BOUTWELL CT N CITY STATE ZIP STILLWATER MN 55082 STILLWATFR MN 55082 . ASSESSMENT RATE: $5,892.13 PER LOT ~ TOTAL ASMT PROPERTY ADDRESS $2,946.07 321 BOUTWELL PL $5,892.13 301 BOUTWELL RD TWELL RD TWELL RD TWELL RD $5,892.13 1201 BOUTWELL RD $2,946.07 1192 BOUTWELL CT .-.-,..... STII LWATER MN 55082 $5,892.13 231 BOU STiLLWATER IMN 55082 $5,892.13 221 BOU STILLWATER IMN 55082 $5,892.13 211 BOU ROSEVILLE I MN STILLWATER IMN 155113 I 155082 1 . . . To the members of the Stillwater City Council and any other interested parties: Scott and Lori Allaire, the homeowners of 211 Boutwell Rd. wish to speak in regard to the matter of the assessment of the Boutwell Rd. project. we regret not being able to attend due to conflicting work schedules. We feel the assessment of $5892.13, is wrongfully charged for the following reasons: . There was a lack of planning by the City of Stillwater before our house was built on the current land. We feel the city was responsible in making sure that this property was carefully thought out and any possible problems assessed before allowing the land to be sold to individual owners. . We have already been charged for creating the city sewer. The price of our lot included the city sewer and water. . Lastly, we have to pay to have our driveway removed and redone due to water problems and yard degredation created when the city failed to follow through on the plan to adjoin our driveway with 221 boutwell. Out of 5 properties in the immediate area of our residence we were the 2nd to build. We were told by our builder that the city informed him that in order to avoid having too many "exits" onto boutwell rd, due to heavy traffic and high speeds that our driveway would in turn be joined to the driveway of the residence of 221 Boutwell Road when that property was developed (the current owners, Mark and Eileen douglass bought their property after it was developed so had no part in how their driveway was constructed). The builder of 221 Boutwell Road, told us after he had put in the driveway that he had no instructions from the city to join the two driveways. The attached item should clearly show you the plan. Also, please see the attached photos and the "conditions of approval". As a result of this failure our driveway remains extremely narrow and less than ideal for us to get in and out of especially being truck owners and with snow accumulation in winter on the sides of our driveway. We feel once you have taken the time to read the "conditions of approval" that you will come to the conclusion that many of these conditions were not met. It is because of these issues that we feel the assessment is unfair. The city had every opportunity to develop the road before allowing residents to build. That failure has resulted in money out of our pockets, inconvenience to us and damage to our properties. Thank you for the opportunity to be heard. Scott and Lori Allaire ....__~.-,_,..' --.,.0 ....~_..,.,_._.s "I' , . September 20, 2005 TO: Stillwater City Council and interested parties FROM: Mark and Eileen Douglass RE: Assessment for 221 Boutwell Rd North, Stillwater, Parcel #2903020240050 Although we anticipate with excitement the improvements to Boutwell Road, we would like to contest the final proposed amount we have been assessed for the current Boutwell Road Project. There are a number of considerations that contribute to our petition to reduce our assessment: 1. It was stated that the improvements to Boutwell Road and services rendered would vary according to placement along the road. Those homes which precede Boutwell Place would not need and therefore would not receive all services. Yet, all are listed in the letter as contributing factors in the proposed charge to the property. For instance, is sanitary sewer actually being installed for the homes being assessed? If not, it seems that the portion of the cost allotted to sanitary sewer, or any other improvement listed that is not received, ought to be eliminated from the overall cost to the homeowners. . 2. It was indicated to me by two of Stillwater's City Engineers that there was a drainage plan that had been developed and implemented in our area. Yet, within a week of our moving into our home on Boutwell Road, the neighbor below us, Jim Johnson, was in our yard inspecting the water drainage from our property to his. When he was asked what the problem was, he told us he had complained repeatedly to the city and to the builder regarding the water drainage. He was immediately speaking of lawyers and law suits. Due to rains that summer, we soon had a ravine down our side yard that was thigh deep. The flow which carved the ravine also prompted numerous complaints and accusations of accountability from Mr. Johnson. As was immediately evident to anyone of good faith, the water that was cursing down our yard was from the north and west, from what gathered and flowed along Boutwell Road, and from other neighbors' yards. Our first call to the City was met with the response from City Engineer, Sean Sanders, 'There is no water problem along Boutwell Road, I designed it'. He was then invited to stop by during a heavy rain or after such to see the resulting sand pattern. Being new to the neighborhood and having every desire to keep things harmonious, we consulted with a Contractor to see what we could do to stem the flow of water. Under their advice, we built a two tier retaining wall system which was intended to moderate the flow of water. Within a month the system had failed. It was then modified somewhat to improve on the failings. Much to our dismay and our neighbor's irritation, the next spring, it completely blew out. At that point the contractor insisted that we be responsible for any additional . . . . repairs because of "Extreme run off from Boutwell Road North" (See attachment # 1 ). So, at this point we have an irate neighbor, a City which has not even acknowledged there is a water problem and a contractor who has decided that they will no longer insure their work due to the "exteme" nature of the problem, not to mention the liability of a blown out retaining wall on our property. Finally we did receive some relief when Klayton Eckles visited our blown out walls and acknowledged that the drainage plan ENDORSED BY THE CITY OF STILL WATER'S ENGNEERS was insufficient and said he would have a curb installed. This did happen within 48 hours and was of help. The problem was not solved though until last year when the City installed a storm sewer system through our yard. This plan put two large catch basins in our yard. (See attachment 4). Unfortunately the expense did not stop there. As a result of the sewer work we lost a 40 foot pine tree and had to pay $300 to take it down and another $75 to have the stump chipped. So, aside from the attorney consultations to determine our liability regarding water flowing through our yard onto the fellow below us, neighborhood unpleasantness, a repeatedly washed out side yard, repeatedly destroyed retaining walls, all the time spent haggling with the city and the contractor, the inconvenience of having installed and having two large catch basins in our yard, and the resulting easements, we have paid over $6,000 (See attachments 3 & 4) to keep our yard viable in the realm of storm sewers issues. Yet now we are being asked to pay an additional $5,892.13 in assessments. We find the request unjust and the additional financial burden difficult and unfair. 3. Although we will particularly enjoy certain aspects of the improvements, the trail is to provide safe access for all and provides us no greater benefit than any other using the trail and therefore an assessment which views it as an improvement particularly for our benefit seems misconstrued. Mark and Eileen Douglass ~~/ ~ \~ .J/ ~\.c- \ , ~_., ,,/,-,-- j . . . JEll 0'3:0E1 ... 612-870-0083 . MPLS NEIG1nt..JKrI(lJD ~ \- , ," . ~I \ l"\ \.{ \ rA\X- OL B G") '3o~ 3" ,\c' "'-J-e. \-+. \- '\-r RATED 'L ! ~ &ver aad SClII8 LII&'- ~ performed retaiaiD8 waD ~ all t.. ,I' ,~,~,r to tofu a. 'Eileca ~ 221 BouI\..n R*N.. Sd)Iw8Iu,MN SSOI2 Atnodme 11..".the.,r.;',.J., rt .,',.Jca.cdbyBevel'llod Sooa L,,~,'u,q . '"' J,,, ,,,' Jbip or ~ Tbc ~...c:peirs were clue tor, ,", .,. . I1BI otf from B.." ,:.11 .11 RMd Nodb in StilI ' ,. i I.,. The neigbbor's .J.e 10 the 1lOI1h'" alto 8Il effec;t OIl the ~ -Us 1 . ...1,. .1hcif',.m slopeS at a miJlimUllt of S~ ~wardl221 BoaIWell Itoed North. I As . reault of1be neptive draimtge aod water CClIIlia& L Boutwell JbBI DDdb, dlc maiD., wan. conatrudClcl were \1DlIel'IDiDecl by ell- ..i.,,', lC watEr. \ Aft<< today's dale 10/ "if 01 > any otha addiI oaaJ ...., I. .. to J C8lIl*l by theM pn~km..boge will be t .., I .1. a BOW cotd:nICt aud billed time, mablI': 1Il1lllCl.., odJa appHeabIo cMrps. , IlL". .," ,d ~~ I I 71 J 1 _ 132nd street "QrIb · ~ Nor kika, rnInneIOta 55110 6.$11426-7733 . rax: 6511426<-8503 · www.~....dsona.com 910 900 890 880 I I I I I '~I.'I~ftl . IttV1SltJ'lS )\Y' ~~. <'$ cP \ . \ <@) 7l RIm.. eCt II ,\ \ \\ 1- \\ IN' SOUl ~\ ;' \\\@ E 'IPE- \.\"._ 1m .SOO.~2 12 HDP . 'W. ......... 73 LF. ~. ""'" ..... o :.827. .~ "" '2 ~ ~ " INV. S8~_ ~_____ --........ "- ~~j) I INV. sao 00 P~ . 5' ~ )PE PI _ 164 L. . 1 CH~7. 9001 - ~ -- C) dS ...----- I ~/ ~ 02 i . I I I I 'l.i!.:"Rlm _ So.< 00 @ I '1' .......... [ IRlm _ SOO 12 11.11 I....."il 89C 1-.......~.. I IN I. SOO.O' \ I". aee.~' 2" HD 'E PIPEil \ '198 L.F. 1 '--.0 ,3.55 ~ I 88C I ,~..., ~ "'It \11.,................'""1. \of'\4o&oll'l,~~"-"~I_,~, "t7'I_~Gler...-.__tNllclwt04""" flllh "11",-1.. <5tilliY~~ . '~~-"'~"I"II' J) If'" lXS1(",N , I I I occxc' (S ~.. Jl~Mo._ . STORI~ SEIJER BOUTIJELL ROAD DRAINAGE ---v C_ ~ ~~ .'~ 0_~ . -j,> I 910 900 890 880 ru.c~ / ",[ ?/llI/OZ Bevel' ami Sons Landscaping . --1] 1 13:2nd Ave. No. White Bear Lake. MN 55 I 10-602 I 651/426-7733 Mark & Eileen Douglass 221 Boutwell Road N. Stillwater, MN 55082 Date 05/3 1/200 I 06/01/200 I 06/0112001 0711 1/2001 .. 08/07/2001 08/07/2001 08/27/2001 08/27/2'001 I 011 512001 . ~3 - \ \~ {f\1c' ('. \\*a-0\ Transaction Balance forward INV #304 PMT #3903 PMT #3231 INV #467 PMT #1933 INV #513 - ADD ON PMT #1962 INV #633 - ADD ON #2 Statement r------ Date 1111 2/200 ] Amount 300.00 -150.00 -150.00 (~838~40) -1;612.80 68635 -3,911.95 1,944.60 REP DMC Balance 0.00 300.00 150.00 0.00 4,838.40 3,225.60 3,911.95 0.00 1,944.60 Amount Due $1,944.60 . ST. CROIX 'It<EE SERVICE INC. 943120th ~T!<EET ROBERTS, WI 54023 (715)749-3475 or (651)770-3744 MARK DOUGLASS 221 BOUTWELL RD N STILLWATER, MN 55082 " <;2'~ \ L .~"" (i"" . t;\-'\\& '-- ~ 5 . . CURRENT 1-30 DAYS PAST DUE 131-60 DAYS PAST DUE 61-90 DAYS PAST DUE OVER 90 DAYS PAST DUE I AMOUNT DUE PAST DUE NOTICE DATE 9/15/2005 0.00 399.38 0.00 0.00 0.00 $399.38 < I . . . MEMORANDUM September 16, 2005 TO: Mayor and City Council FROM: Shawn Sanders Assistant City Engineer SUBJECT: Pine Street Concrete Rehabilitation Project Assessment Hearing and Adoption of Assessment Roll Project 2003-14 DISCUSSION: Pine Street Concrete Rehabilitation Project is scheduled to begin the week of September 26, this project will rehab the concrete pave for the fist time since 1967.The feasibility estimated the cost of the project to be$183,656.97. The assessment rates for the property owners are $3575.06 and $1787.53 for a comer for a comer 10t.The assessment period would be for 10 years at an interest rate of 5.25%. To date, we have not received any letter of objections. RECOMMENDATION: Staff recommends that Council hold the assessment hearing and adopts the attached assessment roll for the Pine Street Concrete Rehabilitation Project as submitted. ACTION REOUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2005- , RESOLUTION ADOPTING ASSESSMENT FOR THE PINE STREET CONCRETE REHABILITATION PROJECT (PROJECT 2003-14, L.I. 366) ~ RESOLUTION ADOPTING ASSESSMENT FOR PINE STREET CONCRETE REHABILITATION PROJECT (PROJECT 2003-14, L.I. 366) \, . WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment Pine Street Concrete Rehabilitation Project for the following properties. 1911, 1919, 1903,2006,2007,1916,1920, 1904, 1910, 1814, 1818, 1803, 1811, 1717 and 1819 Pine Street West, 424 Seeley Street South, and 422, 433 Pine Tree Trail. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment leyied against it. 2. Such assessment shall be payable in equal annual installments extending oyer a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2006, and shall bear interest at the rate of 5.25 % per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of ~his resolution until December 31, 2005. To each subsequent installment when due shall be add. mterest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2005. If the assessment is not paid by Noyember 15, 2005, accrued interest from the date of the adoption of the assessment roll through December 31, 2005 will be added with the first installment due in 2006. If payment is not received by November 15, 2005, the amount listed aboye will be collected oyer a lO-year period with interest added at 5.25 % per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to Noyember 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid oyer in the same manner as other municipal taxes. Adopted by the council this 20th day of September 2005. ATTEST: Jay L. Kimble, Mayor . Diane F. Ward, City Clerk ASSES.NT PERIOD: 10 YEARS INTEREST RATE: 5.25% GEOCODE 2903020430082 2903020430076 2903020430073 2903020430058 12903020430056 12903020430053 12903020430051 12903020430050 12903020430049 12903020430036 12903020430035 12903020430034 12903020430031 12903020430030 12903020430029 12903020430025 12903020430019 12903020430018 FINAL ASSESeENT ROLL PINE STREET CONCRETE REHABILITATION PROJECT PROJECT 2003-14 TAXPAYER NAME SARAH M HARVIEUX DONNA L PETERSON RICHARD A & ELIZABETH MEYER EUGENE V & MONA J FINDELL GREGORY A & CARRIE J HAMM ALLYN W & HELEN C HAMBLE RANDALL L & CHRISTINE WOOLERY LLOYD E & MYRTLE SPOTTER LYNN MARIE & JEFFREY A KUKER TODD J REICH & SUSAN L ROWE DAVID L & M KRISTINA TORMA DAN HICKS/NORMAN NAGASAWA THOMAS C & SANDRA J GROVE TODD M & RENAE K OSEBY DONALD & SHIRLEY JUNKER ROBERT J & DONNA B MONAHAN SUSAN L BARRY JENNIFER STANLEY TAXPAYER ADDRESS 1911 PINE ST W 1919 PINE ST W 1903 PINE ST W 2006 PINE ST W 2007 PINE ST W 1916 W PINE ST 1920 PINE ST W 1904 PINE ST W 11910W PINEST 422 PINE TREE TRL 1814 PINE ST W 1818 PINE ST W 1803 PINE ST W 1811 PINE ST W 1717 PINE ST W 1819 PINE ST W 433 PINE TREE TRL 424 SEELEY ST S CITY STILLWATER STILLWATER STILLWATER STILLWATER STILLWATER STILLWATER STILLWATER STILLWATER STILLWATER STILLWATER ISTILLWATER 1 STILLWATER ISTILLWATER ISTILLWATER I STILLWATER ISTILLWATER ISTILLWATER 1 STILLWATER STATE ZIP MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 55082 MN 155082 MN 155082 MN 155082 MN 155082 MN 155082 MN 155082 ... ASSESSMEN~TE: ". $3,575.06 INTERIOR LOT $1787.53 CORNER LOT TOTAL ASMT PROPERTY ADDRESS $3,575.06 1911 PINE ST W $1,787.53 1919 PINE ST W $1,787.53 1903 PINE ST W $1,787.53 2006 PINE ST W $1,787.53 2007 PINE ST W $3,575.06 1916 PINE ST W $3,575.06 1920 PINE ST W $3,575.06 1904 PINE ST W $3,575.06 1910 PINE ST W $1,787.53 422 PINE TREE TRL $3,575.0611814 PINE ST W $3,575.0611818 PINE ST W $1,787.5311803 PINE ST W $3,575.0611811 PINE ST W $1,787.5311717 PINE ST W $1,787.5311819 PINE ST W $1,787.531433 PINE TREE TRL $1,787.531424 SEELEY ST S . . . 9/20/05 :i ':c3-1'-i . sn^' d Subject: Pine Street Concrete Rehabilitation Project No. 2005, 05. L.I. 36{; Dear City of Stillwater: My name is Sarah Harvieux, and I am a property owner (Parcel 2903020430082, 1911 W. Pine St.) within the proposed improvement area. I would like to object to the proposed assessment amount of$3575.06 because I do not feel that it increases the value of my property. Thank you for your consideration. Sincerely, cJ", <.~'ff:i~ Sarah M. Harvieux 1911 W. Pine St. Stillwater, MN 55082 651-216-6125 / * . . . . MEMORANDUM September 16, 2005 TO: Mayor and City Council Shawn Sanders Sl\S Assistant City Engineer FROM: SUBJECT: 2005 Street Improvement Project Assessment Hearing and Adoption of Assessment Roll Project 2005-02 DISCUSSION: The 2005 Street Improvement project is substantially completed. The only work that remains is the fina11ayer of bituminous on all the streets. It is planned to pave the Deer Path neighborhood and a section of Olive Street this fall and the remaining streets next spring. In the feasibility report the cost of the project was estimated at $994,615.60. This report did not include the two blocks of Olive Street and the sidewalk on Deer Path. It is estimated that the final project costs will amount to $1,135,580.26. (which includes engineering, administration and construction.) The assessed cost to the property owners along the project is $585,335.48 and the City's share is $550,247.78. Assessment rates for the project are as follows: Street Assessment Deer Path regular $4108.20 per lot comer $2318.53 per side improved Marsh, Hancock, and Fifth regular $5892.35 comer $2946.17 per side improved sidewalk $531.00 Water Service Reolacement $1449.05 per lot Sanitary Sewer Reolacement $1330.52 per lot The assessment period would be for 10 years at an interest rate of 5.25%. We have received one letter of objection to the project to date. RECOMMENDATION: Staff recommends that Council hold the assessment hearing and adopts the attached assessment roll for the 2005 Street Improvement Project as submitted. ACTION REOUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2005-_, RESOLUTION ADOPTING ASSESSMENT FOR STREET IMPROVEMENT PROJECT (pROJECT 2005-02, L.I. 365) ~ RESOLUTION ADOPTING ASSESSMENT FOR 2005 STREET IMPROVEMENT PROJECT (PROJECT 2005-02, L.I. 365) . . WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard and passed upon all objections to the proposed assessment 2005 Street Improvement Project for the following properties. W. Olive St. between S. Owens St. and S. William St., S. 5th St. between W. Orleans St. and W. Churchill St., W. Hancock between S. Holcombe St. and S. 3rd St, W. Marsh St. between S. 6th St. and S. 3rd St., Deerpath and Deerpath Court. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOT A: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment leyied against it. 2. Such assessment shall be payable in equal annual installments extending oyer a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January 2006, and shall bear interest at the rate of 5.25% per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of ~his resolution until December 31, 2005. To each subsequent installment when due shall be add. mterest for one year on all unpaid installments. 3. Property owners may at anytime prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Stillwater Treasurer. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2005. If the assessment is not paid by Noyember 15, 2005, accrued interest from the date of the adoption of the assessment roll through December 31, 2005 will be added with the first installment due in 2006. If payment is not received by Noyember 15, 2005, the amount listed above will be collected oyer a lO-year period with interest added at 5.25% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. At anytime thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 20th day of September 2005. ATTEST: Jay L. Kimble, Mayor . Diane F. Ward, City Clerk ASSESSMWRIOD: 10 YEARS FINAL ASS.NT ROLL . INTEREST 5.25% 2005 STREET 1M ENT PROJECT " PROJE 5-02 I GEOCODE I~: ITAXADDRS ITAXPAYER NAME ITAXPAYER SqRT NAME I I ZIP I WATER I SEWER I SIDE PROP ADDRS CITY STATE STREET WALK TOTAL ASMT 2903020420022 I 100 IDEERPATH IERIC SOWADA ETAL ISOWADA, ERIC EcTAL 1100 DEERPATH I STILLWATER MN 55082 I $ 2.318.53 $0.00 I $0.00 I $0.00 $ 2.318.53 2903020420025 I 101 IDEERPATH I RIVER VALLEY RENTALS LLP IRIVER VALLEY RENTALS LLP 11937 GREELEY ST 51 STILLWATER MN 55082 I $ 2.318.53 $0.00 I $0.00 I $0.00 I $ 2.318.53 2903020420021 I 114 IDEERPATH I BRENDA LOTTMAN IOTTMAN.BRENDA L 1114DEERPATH I STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4,108.20 2903020420024 I 125 IDEERPATH IJAMES LARRY OWENS IOWENS.JAMES LARRY 1125 DEERPATH I STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 12903020420042 I 1616 IOLlVE ST W lOUR SAVIOURS LUTHERAN lOUR SAVIOURS LUTHERAN 11616 W OLIVE I STILLWATER MN 55082 I $ 2.050.75 $0.00 I $0.00 I $0.00 I $ 2,050.75 2903020420020 I 128 IDEERPATH IKURT G KOHL IKOHL,KURT G 1128 DEERPATH I STILLWATER MN 55082 I $ 4,108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 2903020420023 I 141 IDEERPATH I ELIZABETH CATHERINE TAPLIN ITAPLlN.ELlZABETH CATHERINE 1141 DEER PATH I STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 2903020420019 I 142 IDEERPATH I PATRICK A GANGL IGANGL.PATRICK A 1142 DEERPATH I STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 2903020420018 I 156 IDEERPATH IJARED T PROM & MEGAN KILKELL Y IPROM.JARED T & KILKELL Y.MEGAN 1156 DEERPATH I STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 2903020420017 I 160 IDEERPATH IVINCENT J & CAROLE J BIRCHEM IBIRCHEM,VINCENT J & CAROLE J 1160 DEERPATH I STILLWATER MN 55082 1 $ 4.108.20 $0.00 I $0.00 I $0.00 1 $ 4,108.20 2903020420032 I 181 IDEERPATH IFRED W & MICHELE N LIVERMORE ILlVERMORE.FRED W & MICHELE N 1181 DEERPATH I STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 29030204200101 230 IDEERPATH CT I LISA M NELSON INELSON, LISA M 1230 DEERPATH CT 1 STILLWATER I MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 2903020420016 I 174 IDEERPATH IKAREN L ALLlCKSON IALLlCKSON.KAREN L 1174 DEERPATH I STILLWATER I MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 2903020420009 I 236 IDEERPATH CT I LARRY JAMES & JAN D CRAWFORD ICRAWFORD.LARRY JAMES & JAN D 1236 DEERPATH I STILLWATER I MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 I $ 4.108.20 2903020420031 I 201 IDEERPATH IJAMES M & BARBARA A YLlNEN IYLlNEN.JAMES M & BARBARA A 1201 DEERPATH I STILLWATER I MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 $ 4,108.20 2903020420015 I 200 IDEERPATH 1 KAREN A ERBAN IERBAN.KAREN A 1200 DEERPATH I STILLWATER I MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 $ 4.108.20 2903020420011 i 224 IDEERPATH CT IWACLAW A & SUSAN K RYCHLIK I RYCHLlK,WACLAW A & SUSAN K 1224 DEERPATH CT I STILLWATER I MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 $ 4.108.20 2903020420030 I 211 IDEERPATH IJANE ENGLESON GAY IGAY,JANE ENGLESON 1211 DEERPATH DRI~ STILLWATER I MN 55082 I $ 4.108.20 $0.00 I $0.00 I $0.00 $ 4.108.20 2903020420014 I 206 I DEERPA TH IJOHN B & TAWNY M DELEON IDELEON.JOHN B & TAWNY M 1206 DEER PATH STILLWATER 1 MN 55082 1 $ 4.108.20 $0.00 I $0.001 $0.00 $ 4.108.20 2903020420029 241 IDEERPATH IANTHONY L & PATRICI GILEWSKI IGILEWSKI,ANTHONY L & PATRICI 1241 DEERPATH STILLWATER MN 55082 I $ 4,108.20 $0.00 I $0.00 I $0.00 $ 4,108.20 2903020420013 212 IDEERPATH IMICHAEL J ERICKSON & K L1NNER I ERICKSON.MICHAEL J & L1NNERK 1212 DEERPATH STILLWATER MN 55082 I $ 4.108.20 $0.001 $0.00 $0.00 I $ 4,108.20 2903020420012 218 IDEERPATH CT IDONALD E & COLLEEN M BEER I BEER. DONALD E & COLLEEN M 1218 DEERPATH CT STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 $0.00 I $ 4.108.20 2903020420028 261 IDEERPATH IDANIEL K & COLLEEN M ZENK IZENK.DANIEL K & COLLEEN M 1261 DEERPATH STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 $0.00 I $ 4.108.20 2903020420008 242 IDEERPATH CT I MARTIN J & CHRYSTAL MUELLER IMUELLERMARTIN J & CHRYSTAL 1242 DEERPATH CT STILLWATER MN 55082 I $ 4.108.20 $0.00 I $0.00 $0.00 I $ 4.108.20 2903020430067 248 IDEERPATH CT IWM P & SANDRA MULLEN MASTER I MULLENMASTERWILLlAM PAUL & 1248 DEERPATH CT STILLWATER MN 55082 I $ 4.108.20 I $0.00 $0.00 $0.00 I $ 4.108.20 2903020430063 272 IDEERPATH IDANIEL T & MARGARET T BURNS I BURNS.DANIEL T & MARGARET T 1272 DEERPATH STILLWATER MN I 55082 I $ 4.108.20 $0.00 $0.00 $0.00 I $ 4.108.20 r='""~ 254 IDEERPATH CT IHENRY DOUGLAS & PATRICIA ANDERSON I PLUNKETT. HENRY DOUGLAS & PATRICIAI254 DEERPATH CT STILLWATER MN I 55082 I $ 4.108.20 $0.00 $0.00 $0.00 I $ 4,108.20 2903020430064 266 IDEERPATH CT ITIMOTHY BELL & LESLIE WARDELL 18ELL.TIMOTHY & WARDELL.LESLlE I PO BOX 497 STILLWATER MN I 55082 I $ 4,108.20 $0.00 $0.00 $0.00 I $ 4,108.20 2903020430065 260 IDEERPATHCT IDAVIDM&JULlAROLSON IOLSON.DAVID M & JULIA R 1260 DEERPATH CT STILLWATER MN I 55082 I $ 4.108.20 $0.00 $0.00 $0.00 I $ 4,108.20 2903020430062 278 IDEERPATH !SHERIDAN L & LINNEA NATWICK INATWICK.SHERIDAN L & LINNEA 1278 DEER PATH STILLWATER MN I 55082 I $ 4.108.20 $0.00 $0.00 $0.00 I $ 4,108.20 2903020430003 281 IDEERPATH IBRIAN L & ANN M BUNCE I BUNCE,BRIAN L & ANN M 1281 DEERPATH STILLWATER MN I 55082 I $ 4.108.20 $0.00 $0.00 $0.00 I $ 4,108.20 2903020430061 284 I DEERPA TH IDANIEL L & KIM M SWANSON ISWANSON,DANIEL L & KIM M 1284 DEERPATH STILLWATER MN I 55082 I $ 4,108.20 $0.00 $0.00 $0.00 I $ 4,108.20 2903020430002 1806 IOLlVE ST W IJASON B & ANDREA L BENSON I BENSON,JASON B & ANDREA L 11806 OLIVE ST STILLWATER MN I 55082 I $ 2.318.53 $0.00 $0.00 I $0.00 I $ 2,318.53 3303020110080 1022 13RD ST S IRICHARD W & KAREN A MCMULLEN I MCMULLEN. RICHARD W & KAREN A 11022 S 3RD ST STILLWATER MN I 55082 I $ 2,946.17 $0.00 $0.00 I $ 531.00 I $ 3,477.17 3303020140053 1104 13RD ST S IROBERT JR & FRANCILLE HASTY I HASTY, ROBERT JR & FRANCILLE 11104 S 3RD ST STILLWATER MN I 55082 I $ 2,946.17 $0.00 $0.00 I $ 531.00 I $ 3,477.17 3303020140058 1224 13RD ST S IJAMES J MORGAN I MORGAN,JAMES J 11224 3RDST S STILLWATER MN I 55082 1 $ 2,946.17 $0.00 $0.00 I $0.00 I $ 2,946.17 13303020140106 1306 13RD ST S 1 ROBERT H & SUSAN G JORDAN IJORDAN. ROBERT H & SUSAN G 11306 3RD ST S STILLWATER MN I 55082 1 $ 2.946.17 $ 1.449.05 $0.00 I $0.00 I $ 4,395.22 3303020120149 I 1022 14TH ST S IMARCIE C POWELL I POWELL. MARCIE C 11022 4TH ST S STILLWATER MN I 55082 I $ 2.946.17 $0.00 $0.00 I $0.00 I $ 2,946.17 3303020110081 I 1019 14TH ST S IDARWISH & KRISTIN HARPER I HARPER DARWISH & KRISTIN 11019 S 4TH ST STILLWATER MN I 55082 I $ 2.946.17 $0.00 $0.00 I $ 531.00 I $ 3,477.17 3303020140066 110114THSTS I MICHAEL L PEL TIER & JENNIFER L TROM IPEL TIERMICHAEL L & TROM 11101 S4TH ST STILLWATER MN I 55082 I $ 2.946.17 $0.00 $0.00 I $ 531.00 I $ 3,477.17 3303020130037 1104 14TH ST S ISTEVEN R & JUDY M SELL ISELL.STEVEN R & JUDY M 11104 S 4TH ST STILLWATER MN I 55082 I $ 2,946.17 $0.00 $0.00 I $0.00 I $ 2.946.17 3303020130043 122214THSTS IJANE MARIE HAAS IHAAS,JANE MARIE 11222 4TH ST S STILLWATER MN I 55082 I $ 2.946.17 $0.00 I $0.00 I $0.00 I $ 2,946.17 133030201400591 1225 14TH ST S I GARY L & DAWN B BAGAAS IBAGAAS.GARY L & DAWN B 11225 4TH ST S STILLWATER MN I 55082 I $ 2.946.17 $0.00 I $0.00 I $0.00 I $ 2.946.17 3303020130007 1304 14TH ST S IEDWARD F & DIANA L SIEVERS ISIEVERS,EDWARD F & DIANA L 11304 4TH ST S STILLWATER MN I 55082 I $ 2.946.17 $0.00 I $0.00 I $0.00 I $ 2.946.17 3303020140100 1303 14TH ST S IGREGORY A & DIANE L KRENZ I KRENZ. GREGORY A & DIANE L 113034THSTS STILLWATER MN I 55082 I $ 2.946.17 $0.00 I $0.00 I $0.00 I $ 2.946.17 3303020120123 904 15TH ST S I PATRICK YATCHAK & SARAH JOHNSTON IYATCHAK. PATRICK & JOHNSTON. SARAI-I 904 5TH ST S STILLWATER MN I 55082 I $ 2.946.17 $0.00 I $0.00 $0.00 I $ 2.946.17 3303020120125 I 908 15TH ST S IPAUL G & SONJA E HANSON IHANSON, PAUL G & SONJA E 1908 5TH ST S STILLWATER MN 1 55082 I $ 5.892.17 $0.00 I $0.00 $0.00 I $ 5.892.17 3303020120156 909 15TH ST S IVIRGIL J & LUCILLE ANDERSON IANDERSON,VIRGIL J & LUCILLE 1909 5TH S STILLWATER MN I 55082 I $ 5.892.17 $ 724.53 I $0.00 $0.00 I $ 6.616.70 3303020120126 912 15THSTS IHOWARD MCCLISH IMCCLlSH.HOWARD 1912 S 5TH ST STILLWATER MN I 55082 I $ 5.892.17 $ 1,44905 I $0.00 $0.00 I $ 7.341.22 3303020120155 913 15THSTS IBERNARD L NADEAU INADEAU,BERNARD L 1913 S 5TH ST STILLWATER MN I 55082 I $ 5.892.17 $ 724.53 I $0.00 $0.00 I $ 6.616.70 3303020120127 920 15TH ST S IDAVID HARRISON IHARRISON.DAVID 1920 S 5TH ST STILLWATER MN I 55082 I $ 5.892.17 $ 1,449.05 I $0.00 $0.00 1 $ 7.341.22 3303020120154 921 15TH ST S IKATHLEEN A PATRICK IPATRICK.KATHLEEN A 1921 S 5TH ST STILLWATER MN I 55082 I $ 5.892.17 $ 1,449.05 I $0.00 $0.00 I $ 7.341.22 3303020120153 100315THSTS INANCY L & DANIEL H KROENING IKROENING.NANCY L & DANIEL H 11003 S 5TH ST STILLWATER MN 55082 I $ 5.892.17 $ 1,449.05 I $0.00 $0.00 I $ 7.341.22 3303020120128 1002 15TH ST S IJOHN R & BEVERLY L SHERIN ISHERIN.JOHN R & BEVERLY L 11002 5TH ST S STILLWATER MN 55082 $ 5,892.17 $ 1,449.05 $0.00 $0.00 I $ 7,341.22 3303020120129 1008 5TH ST S IJUDY K LETIZIO ILETIZIO.JUDY K 11008 FIFTH ST S STILLWATER MN 55082 $ 5,892.17 $ 1,449.05 $0.00 $0.00 I $ 7,341.22 3303020120152 10135THSTS I MARY BETH SPRINGBORN ISPRINGBORN, MARY BETH 11013 5TH ST S STILLWATER 1 MN 55082 $ 5,892.17 $0.00 $0.00 $0.00 I $ 5.892.17 3303020120130 1016 5TH ST S IJAMES L & MAUREEN E MAPEL I MAPEL.JAMES L & MAUREEN E 11016 5TH ST S STILLWATER I MN 55082 $ 5.892.17 $ 1.449.05 $0.00 $0.00 I $ 7.341.22 3303020120150 11019 5THSTS ITODD & LONNA WENDORF IWENDORF,TODD & LONNA 11019 S 5TH ST I STILLWATER I MN 55082 $ 5.892.17 $ 1,449.05 $0.00 $0.00 I $ 7,341.22 3303020120131 I 1020 5TH ST S IJAMES M & SUSAN P VOOSEN IVOOSEN.JAMES M & SUSAN P 11020 5TH ST S I STILLWATER I MN 55082 $ 5.892.17 I $ 1,449.05 $0.00 $0.00 I $ 7,341.22 3303020130050 1 1111 5TH ST S I NANCY HAGSTROM I HAGSTROM,NANCY 11111 S 5TH ST I STILLWATER I MN 55082 $ 5.892.17 I $0.00 $0.00 $0.00 I $ 5.892.17 3303020130051 111115THSTS I NANCY HAGSTROM I HAGSTROM,NANCY 11111 S5THST I STILLWATER 1 MN 55082 I $ 1,449.05 $ 1.330.52 I $000 I $ 2.779.57 3303020130052 1104 15TH ST S ISTEPHEN & BEVERLY DIEMLER IDIEMLER,STEPHEN & BEVERLY 111045THSTS I STILLWATER I MN 55082 $ 5.892.17 I $0.00 $0.00 I $0.00 I $ 5.892.17 3303020130054 1108 15TH ST S IMICHAEL M ESTES & L D ARRIGONI IESTES,MICHAEL M & ARRIGONI,L D 111085THSTS I STILLWATER 1 MN 55082 $ 5.892.17 I $0.00 $0.00 I $0.00 i $ 5.892.17 ['"'"'"""""] '"''''"''' I CAROL A REITAN IREITAN,CAROL A 111165THSTS I STILLWATER I MN 55082 $ 5.892.17 I $ 1,449.05 $ 1.330.52 I $0.00 I $ 8.671.74 3303020130049 I 1117 15TH ST S IE A BROCHMAN IBROCHMAN.E A 111175THSTS I STILLWATER I MN 55082 $ 5.892.17 I $0.00 $0.00 I $0.00 I $ 5,892.17 3303020130048 I 1123 15TH ST S IPHILlP A & THERESA J WALEN IWALEN.PHILlP A & THERESA J IPO BOX 164 I STILLWATER I MN 55082 $ 5.892.17 I $ 1,449.05 $ 1.330.52 I $0.00 I $ 8.671.74 3303020130057 I 1124 15TH ST S IMILES N WINSLOW IWINSLOW.MILES N 11124 5TH ST S I STILLWATER I MN 55082 $ 5.892.171$ 1,449.05 $0.00 I $0.00 1 $ 7.341.22 3303020130046 I 1205 15TH ST S I SANDRA M MOEL TER I MOEL TERSANDRA M 11205 S 5TH ST I STILLWATER I MN 55082 $ 5.892.17 I $ 1,449.05 $ 1.330.52 I $0.00 I $ 8,67174 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 5.25% FINAL ASSESSMENT ROLL 2005 STREET IMPROVMENT PROJECT PROJECT 2005-02 13303020130058 1206 5TH ST S . ELIZABETH A NOLDE NOLDE. ELIZABETH A L.E. 1206 S 5TH ST STILLWATER 5.892.17 $0.00 $0.00 $0.00 $ 5.892.171 3303020130045 1209 5TH ST S SCOTT M JUNKER LlC SCOTT M JUNKER LlC 1209 5TH ST STILLWATER 5.892.17 $ 1.449.05 $0.00 $0.00 $ 7.341.22 13303020130060 1212 5TH ST S FRANK J & JOAN V SCHAFFER SCHAFFER.FRANK J & JOAN V 1212 5TH ST S STillWATER 5.892.17 $0.00 $0.00 $0.00 $ 5.892.17 13303020130044 1213 5TH ST S IBRUCE R & TERESA M JACOBSEN JACOBSEN. BRUCE R & TERESA M 1213 S 5TH ST STillWATER 5.892.17 $ 1.449.05 $0.00 $0.00 $ 7.341.22 13303020130061 1220 15TH ST S IJOlEEN M & JOSEPH P GRAVEN GRAVEN.JOlEEN M & JOSEPH P 1220 5TH ST S I STillWATER I 5.892.17 I $ 1.449.05 $ 1.330.52 $0.00 $ 8.67174 I 13303020130020 I 1302 15TH ST S I HILARY & JAVIER DIAZ IDIAZ.HILARY 8. JAVIER 130< ~TH ST S STillWATER 5.892.17 I $ 1.449.05 $0.00 I $0.00 $ 7.341.22 13303020130019 I 1301 15TH ST S IWllLlAM C KIEPER IKIEPER.WILLlAM C-. l1301 5TH 8T 8 STillWATER 5.892.17 $ 1.449.05 $0.00 $ 531.00 $ 7.872.22 13303020130021 I 1306 15TH ST S IADAM F & lEAH M TIMBERBLAKE ITIMBERBlAKE.AoAM F & lEAH M 1306 5TH ST S STillWATER 5.892.17 $0.00 $0.00 $0.00 I $ 5.892.17 13303020130075 I 1307 15TH ST S I STEWART W & HELEN l RIVAll IRIVAI UHFWARTW & HELEN l 11307 5TH ST S I STillWATER 5.892.17 $0.00 $0.00 $0.00 I $ 5.892.17 13303020130022 I 1316 15TH ST S IGERAlDINE A MARKGRAF I MARKGRAF. GERALDINE II - 110855 MANlilliiiG TR STillWATER 5.892.17 1$ 1.449.05 $0.00 $0.00 I $ 7.341.22 13303020130076 I 1315 15TH ST S MARGARET A STOCKTON ISTOCKTON.MARGARET A 1315 5TH ST S STillWATER 5.892.17 I $0.00 $0.00 $0.00 I $ 5.892.17 13303020130023 1324 15TH ST S CAROL MEHNERT IEHNERT.CAROl M 11324 5TH ST S I STillWATER 5.892.17 I $0.00 $0.00 $0.00 I $ 5.892.17 13303020130077 1323 15TH ST S SCOTT D KEISTER & REGINA S COLLIS IKEISTER.SCOTT & COlLlS.REGIN,<\ 1323 5TH ';T c; I STillWATER 5.892.17 I $0.00 $0.00 $0.00 I $ 5.892.17 13303020130078 1327 15TH ST S lKAYE E MAGNUSON MAGNUSON.KAYF F 11327 5TH 8T 8 STillWATER 5.892.17 I $0.00 $0.00 $0.00 1 $ 5.892.17 13303020130024 1330 15TH ST S IDARWIN M KARL IKARL.DARWIN M - - 1330 5TH ST S STillWATER I 5.892.17 I $ 1.449.05 $0.00 $0.00 I $ 7.341.22 13303020130079 1333 15TH ST S ITIMOTHY M & KARF.N J RASSMUSS~N IRASSMUSSEN.TIMOTHY M & KAREN J 13335TH ST S STillWATER 5.892.17 I $0.00 $0.00 $0.00 I $ 5.892.17 13303020130025 1338 15TH ST S IC JEAN JACOBSON IJACOBSON.C JEAN 1338 5TH ST S STillWATER 5.892.17 I $0.00 $0.00 $0.00 I $ 5.892.17 13303020130080 1339 15TH ST S ITERRY A & CHRISTINE E RODGERS I RODGERS.TERRY A & CHRISTINE E 11339 5TH ST S I STIllWATER I 5.892.17 I $0.00 $0.00 $0.00 I $ 5.892.17 3303020130026 1422 15TH ST S I DAVID B & JOY C PllRAIN IPllRAINDAVID B & JOY r. 16920 JOCELYN LN STillWATER 51392.17 $0.00 $0.00 $0.00 $ 5.892.17 3303020130027 1426 15TH ST S ICHRISTOPHER J & MARY DENUCCI CAMPBicAMPBElL.CHRISTOPHER & MARY DENU 1426 5TH ST S STillWATER 2:946.17 $ 1.449.05 $0,00 $0.00 $ 4.395.22 3303020120132 1021 16TH ST S ISUSAN E & ERNIE E JAKOY IJAKOY.SUSAN E & ERNIE E 11021 6TH ST S I STillWATER I 2.946.17 I $0.00 I $0.00 I $0.00 i $ 2.946.17 3303020120113 1020 16TH ST S IPETER J & MARY T RIDGEWAY IRIDGEWAY.PETER J & MARY T 11020 6TH ST S I STillWATER I 2.946.17 I $0.00 I $0.00 I $0.00 I $ 2.946.17 3303020130064 1215 16TH ST S ISTEVEN M & THEODORA I PEUlEN IPEULEN.STEVEN M & THEODORA I 12156THSTS I STillWATER I 2.946.17 i $0.00 I $0.00 I $0.00 I $ 2.946.17 3303020130036 1303 16TH ST S ITOD B & THERESA A HILES IHllES.TOD B & THERESA A 11303 6TH ST S I STillWATER I 2.946.17 I $0.00 I $0.00 I $0.00 I $ 2.946.17 3303020120114 1017 17TH ST S ISTACEY STEWART & LIZABETH LANE ISTEWART.STACEY & LANE.L1ZABETH 110177THSTS I STillWATER I 2.946.17 I $0.00 I $0.00 I $0.00 I $ 2.946.17 3303020120094 1018 7TH ST S MilES WINSLOW LLC IMILES ~I~~~~VV LLC 11124 5TH ST S 1 STillWATER 5.892.17 1 $0.00 i $0.001 $0.00 I $ 5.892.17 3303020120157 219 CHURCHILL BRYAN L PAL"';;K iPALM~K.tlKYAN L 1219 CHURCHill ST I STillWATER I 2.946.17 I $0.00 I $0.00 I $0.00 I $ 2.946.17 13303020120097 520 I HANCOCK ST WI CHARLES J DIGGINS IDIGGINS.CHARlES J 1520 HANCOCK ST 1M STillWATER I 2.946.17 I $0.00 I $0.00 I $0.00 I $ 2.946.17 13303020120095 516 I HANCOCK ST WIGREGORY E & MARY M LUNZER IlUNZER,GREGORY E & MARY M 1516 W HANCOCK sil STillWATER I 5.892.17 I $0.00 I $0.00 i $0.00 I $ 5.892.17 13303020130073 319 I HANCOCK ST WILORI A HASMAN IHASMAN. I ORI II 1319WHANCOCKS STillWATER 2.946.17 $ 1.449.05 $0.00 $0.00 I $ 4.395.22 13303020130074 403 t'HANCOCK ST WI MICHAEL E VINCENT IViNCENT.MicHAEl E 403 HANCOCK ST STillWATER 2.946.17 $0.00 $0.00 $0.00 $ 2.946.17 13303020130001 411 t'HANCOCK ST W PATTI MCCLAIN IMCCLAIN.PATTI 1411 HANCOCKST i STILLWATER 5.892.17 $ 1.449.05 I $0.00 I $0.00 $ 7.341.22 13303020130002 421 I HANCOCK ST W MARK G & LAURA A & BELVA J WESTON IWESTON.MARK & LAURA & BELVA 1421 HANCOCK ST 1M STillWATER 5.892.17 $0.00 I $0.00 I $0.00 $ 5.892.17 13303020130003 501 I HANCOCK ST W DAVID S & CINDY S VAN MEERTEN IVAN MEERTEN.DAVID S & CINDY S 1501 HANCOCK ST iM STillWATER 5.892.17 $0.00 I $0.00 I $0.00 I $ 5.892.17 13303020240003 I IND SCH DIST #834 UND SCH DIST #834 11875 S GREELEY Sl1 STillWATER 15.694.70 $0.00 I $0.00 I $0.00 $ 15.694.70 13303020130015 218 I ORLEANS ST W RICHARD C KIESOW IKIESOW.RICHARD C 218 W ORLEANS STillWATER 2.946.17 $0.00 I $0.00 I $ 531.00 $ 3.477.17 12803020330044 1018 IOLlVE ST W JOHN & SUSANNA PATTERSON IPATTERSON.JOHN & SUSANNA 11018 OLIVE ST W STillWATER 2.946.17 $0.00 I $0.00 $0.00 $ 2.946.17 12803020330043 101510LlVESTW GARY F & MARY JANE SAMPLE ISAMPlE.GARY F & MARY JANE !10150LlVEW STILLWATER 2.946.17 $0.00 I $0.00 $0.00 $ 2.946.17 12803020330010 1007 IOLlVE ST W STUART R & SARAH l GROSKREUTZ IGROSKREUTZ.STUART R & SARAH l 1007 OLIVE ST W I STillWATER 5.892.17 $0.00 I $0.00 $0.00 $ 5.892.17 12803020330009 1001 I OLIVE ST W DAVID W BELlDEAU IBELlDEAU.DAVID W 1001 OLIVE ST W STillWATER 2.946.17 $0.00 I $0.00 $0.00 $ 2.946.17 12803020330006 908 IOLlVE ST W DANA FASSETT I FASSETT. DANA 908 OLIVE ST W STillWATER 5.892.17 $ 1.449.05 I $0.00 $0.00 $ 7.341.22 12803020330003 920 IOLlVE ST W PASKET ICE CREAM COMPANY INC % BOBIPASKET ICE CREAM COMPANY INC RR#3 BOX 217C PINE CITY 7.366.90 $0.00 I $0.00 $1.872.00 $ 9.238.90 12803020330005 904 IOLlVE ST W JAMES M & REBECCA J ALLAN IAlLAN.JAMES M & REBECCA.I 904 OLlVF. ST W STlllWATI=R 2.946.17 $ 1.449.05 I $0.00 $0.00 $ 4.395.22 12803020330002 305 I GREELEY ST S SELAS COMPANY ISELAS COMPANY 14300 57fHST~ STilLWATER 8.968.40 $0.00 $0.00 $1.980.00 $ 10.948.40 12803020330001 313 I GREELEY ST S BEVERLY ENTERPRISES-MN#0876 %VAN MBEVERl Y ENTERPRISES-MN#0876 PO BOX 447 WINTER PARK 7.238.78 $0.00 $0.00 $1.287.63 $ 8.526.41 12803020330007 212 I GREELEY ST S SUZANNE MARIE MCCARTHY I MCCARTHY.SUZANNE MARIE 212 GREELEY ST S STillWATER I 2.946.17 $0.00 $0.00 $0.00 $ 2.946.17 .. . . * ~ . . . . September 14,2005 City Council of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Assessment for Project No. 2005-02, L./. 365 (Copy attached) The purpose of this letter is to make a written objection to the above-referenced assessment for the 2005 Street Improvement Project parcel 2903020420030, 211 Deerpath Drive. I have been a resident at said address since November 1983. In speaking with Assistant City Engineer Shawn Sanders well before the onset of the project it became my understanding that soil borings in the road indicated poor soil quality necessitating the addition of two feet of dirt. I object to assessment for what appears to me to be a correction (two feet of dirt) for a roadbed not correctly prepared over twenty years ago. The turn change at the intersection of Deerpath and Olive Street decreased the traffic on Deerpath dramatically. The velocity of traffic also decreased dramatically. The sidewalk on the west side of the street provides a safe venue for pedestrians. Perhaps the bumpouts were necessary. It would seem to me that the unsightly medians were not and may cause problems in the future such as cars veering off course upon hitting a median and snow removal difficulties. I object to assessment for the medians. I am not in the position of paying my assessment by November 15, 2005 so will incur non- deductible interest over the years. I object, understanding that this arrangement is based upon Minnesota Statutes and Stillwater City Code. Thank you for your consideration, cJCMN-u~ Jane Gay 211 Deerpath Stillwater, MN 55082 651 4398265 .. IF COUNCIL ADOPTS THE ASSESSMENTS, THIS WILL BE YOUR INVOICE FOR THE PROJECT l llwate~: ==---:::: ~ r\. THE BIRTHPLACE OF MINNESOTA . J NOTICE OF HEARING ON PROPOSEDASSESSMENT FOR 2005 STREET IMPROVEMENTS (PROJECT 2005-02, L.I. 365) September 2, 2005 . JANE ENGLES ON GAY 211 DEERPATH STILLWATER, MN 55082 Notice is hereby given that the council will meet at 7:45 p.m., or as soon as possible thereafter, September 20,2005, in the City Council Chambers at City Hall, 216 N. 4th Street to adopt the proposed assessment for Project No. 2005-02, L.I. 365. The improvement consists of reconstruction of streets, curb and gutter, watermain, storm sewer, sanitary sewer and sidewalks. The following is the area proposed to be assessed: W. Olive St. between S. Owens St. and S. William St., S. 5th St. between W. Orleans St. and W. Churchill St., W. Hancock between S. Holcombe St. and S. 3rd St, W. Marsh St. between S. 6th St. and S. 3rd St., Deerpath.and.Deerpath Court. . Your Parcel is described as follows 2903020420030, located at 211 DEERPATH DRIVE. The amount to be specially assessed against your particular lot, piece, or parcel of land is $4,108.20. The following is an explanation of costs: Sanitary Service Water Service Street Sidewalk $0.00 $0.00 $4,108.20 $0.00 NO INTERES~.'~~B~'~lIARGED.IE'I'~E-~~-1~ASSESSMENTIS PAIJ>BY NOVEMBER 15, 2005.. Iftheas.sessment is not paid by November 15, 4005, accrued interest from the date of the adoption of the assessment roll through December 31, 2005 will be added with the fIrst installment due in 2006. Ifpayment is not received by November 15, 2005, the amount listed above will be collected over a 1 O-year period with interest added at 5.25% per year on the unpaid balance. The yearly installments will be collected with the proferty taxes that are paid to Washington County. You may at anytime thereafter, prior to November 15 of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. The proposed assessment roll is on fIle for public inspection at the City Engineer's offIce. Written or oral objections thereto by any property owner will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection, signed by the property owner, is fIled with the clerk prior to the hearing or presented to the presiding offIcer at the hearing. The Council may . consider an objection to the amount of the t'~uposed individual assessment at an adjourned meeting, ifso advised. Upon such action, affected property owners would receive further notice. CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 ; . 7. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: 1. The city will present its case first by calling witnesses who may testify by narrative or by examination, and by the intto.ductjp.!lQf .e,xhibits-. J\....~eachwj,tBesska&testified,.tlle~i'i:gtkU~.fwiittve ailthvCld to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the city has presented all its evidence, the objeCtor may call witnesses or present such testimony as the objector desite", Thes.atnepr.ocedu1:e f9r~.Jes-ti-enmg.eft1>..t}cit'fis witaesses,'~-iUbe-fo:lrowed wrthlrre' objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence w:iJluotbestri<:ilya,ppli-e4~h~;l.ve:v-ef~ .~&y m.wlbeeooaider-edandargued:toc the council as to the weight of items of evidence or testimony presented to the council. 5. - The entire proceedings will be tape-recorded (video-taped). 6. At the close of presentation of evidence._ the obj~tnr.m.aymake, a finalpf€seataUoG t1} th-eoo~.il:-hased_ on the evidence and the law. No new evidence may be presented at this point. The council may adopt the proposed assessment at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes SectiOll 42.9...oalby >s.exving notice of the appeal upon the mayor or clerk of the city within thirty (30) days after the adoption of the .sessment and fIling such notice with the district court within ten (10) days after service upon the mayor or clerk. Under Minnesota Statutes Section 435.193 to 435.195 and Stillwater City Code, Chapter 56.05" the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability for whom it would be a hardship to make the payments. The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest, shall become due upon the occurrence of any of the following events: (a) the death of the owner, provided that iliespouse is otlierwisenot eligible for the benefits hereunder;-(b) the sClle, transfer or subdivision of the property or any part thereof; if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority defvuillg payments shall determine that there would be no hardship to require immediate or partial payment. Any assessed property owners meeting the requirements of this law and the ordinance adopted under it may apply to the City Clerk for the prescribed fonn for such deferral of payment of the special assessment on the property. (please call City Hall at 430~8800 if you desire more infonnation about the special assessment deferral). If you are not notified within 10 days after the public hearing of any change in the assessment this is vour 4IVOice aod bill for the oroiect. Paymeot most be reCeiVed~15~;~d. Diane F. Ward, City Clerk · Memo . . To: From: Date: Subject: Mayor and City Council Klayton Eckles, City Engineer September 16, 2005 MuKusick Lake Update v Discussion. On August 24, 2005, a neighborhood meeting was held with all residents of McKusick Lake attending. Rich Brasch, of Boonestroo and Associates, provided background information on the condition of McKusick Lake as well as the factors leading up to the algae bloom. After Rich's presentation, questions were taken from the audience, followed by a collection of resident's comments on possible next steps. To summarize the opinions of the residents of the lake area, the following list is provided: ~ After discussion of possible remedies residents indicated the best option appeared to be use of a weed harvester to remove excess mats of algae and weeds as necessary throughout the year. Typically, this would result in one or two weed harvesting applications. ~ Residents indicated that the City of Stillwater should be responsible for the entire cost of all weed harvesting with the approximate cost of $8,000 per application. It was opinion of the residents that the approximate cost of $8,000 per application should be borne by the City because McKusick Lake is an overall community resource. ~ Residents also indicated the City should pursue a long term plan for McKusick Lake which might include dredging of large portions of the lake to reestablish open water and improve the aesthetics of the Lake. ~ Residents indicated the City of Stillwater should be prepared in the Spring of 2006 to implement weed harvesting immediately as it becomes necessary. In response to the comments of residents, City staff indicated we would pass these comments back to the City Council for consideration. City Staff as part of the discussion also indicated that the weed harvesting option seemed the most viable option. Regarding the cost of this operation, however, staff did indicate that in the past the City has required residential participation and staff explained that there were several dozen water bodies in the Lake could need weed treatment if the City were to provide this as a free service. Residents indicated nonetheless that they had the strong opinion that . the City should take all responsibility for weed harvesting. Staff agrees that the best alternative appears to be the use of a weed harvester. Other options such as chemical treatment can create undesirable side affects. If the City Council wants to move forward with some type of treatment plan that would include a weed harvester a number of steps would be necessary in order to be ready for Spring. First, we would need to insure that we have permission from the DNR to undertake such a plan. This would involve processing a permit. Second, we will need to develop an appropriate access point for the weed harvester as well as a method for dumping the harvest and hauling it off site. Third, the City Council, if it chooses to pursue this, may want to develop a policy for recouping the costs of these operations. The 2006 budget does not have any money allocated toward lake water quality enhancement. We do, however, have the storm water utility that could become a source of funding. The important issue to address, however, is how to deal with requests from other public water residents. For instance, both Long Lake and Lily Lake have residents who have indicated a strong desire to see weed control on those water bodies. Long Lake would probably have about twice the cost of McKusick Lake and Lily Lake would have a cost similar to McKusick Lake for weed management. In addition to the lakes, there are a number of ponding areas were we periodically receive requests for treatment. A pond . such as Brick Pond, the Sunnyslope Pond and ponds in Croixwood often have requests for weed control. The cost to treat all of these water bodies twice a year could be more than $80,000 per year. Recommendation: Staff recommends that City Council consider the requests presented by the residents of McKusick Lake and provide feedback on the level of City participation in cleaning McKusick Lake and potentially other lakes of weeds in the coming years. With some additional feedback from the City Council, City staff could begin the process of developing a overall City policy regarding lake and pond water quality treatment plans. . <' i . . . Memo To: From: Date: Subject: Mayor and City Council J). C-- Klayton Eckles, City Engineer N September 16, 2005 Update on Long Lake Elevation Management Options Discussion. Based on City Council's desire to pursue modifying and controlling the elevation of Long Lake, City staff has taken a number of steps. We contacted the DNR and Brown's Creek Watershed District and also have met with a number residents who have made their request for higher elevation a number of times. Discussions with the DNR staff have not yielded a definitive answer in terms of how that agency would respond to a request for an elevation change. The DNR has a number of divisions that would all review the City's request independently. Therefore, it is impossible to know exactly how the DNR will respond to our request until we actually submit a proposal that they can review throughout their various divisions. For the Brown's Creek Watershed District, the City submitted a request for three things. We requested that the watershed district consider modifying the control elevation, provide additional modeling support and consider taking over future management obligations of the control structure and lake system. The BCWD indicated they would look unfavorable upon a request to modify the lake elevation for at least two years. The watershed district is currently doing a study of Long Lake and this study will not be completed for at least twelve to eighteen months. Also, the watershed district indicated before making any modification in the lake, they would like to see two additional seasons of actual data on how the lake operates under the current conditions. The attached letter from the Brown's Creek Watershed District is their official response to our requests. The letter from the watershed district also indicates the BCWD would potentially be willing to take over the management of Long Lake. In order to fully consider this option, they requested that the City better define the exact components of the overall drainage system from Long Lake that we would be requesting that they take over management on. City staff also met with the residents who have initiated the request for higher water levels on a couple of occasions. They were disappointed by the watershed district's ') \ response and have indicated they will be pursuing a change in that position . independent of the City. The residents also presented a number of possible management options or design changes that could yield a higher water level. I have provided these options below. ~ Modify the Pzinger lot and households. The Pzinger house located on 2803 Interlachen Drive is the lowest household effected by the flooding of Long Lake. Therefore, it controls the design of the outlet structure. The residents initiating the request for a modified outlet structure had suggested by making changes to the Pzinger residence and lot, it would no longer be the lowest homestead requiring protection. The next lowest home is approximately 7/10's of a foot above the Pzinger basement floor giving a sizeable margin for modifying the outlet structure. ~ Modify the outlet structure of Long Lake. The original request of the City Council directed staff to pursue making modifications to the outlet structure of Long Lake to increase the Summer time average lake elevation. This option is signicantly limited by the City's current objective of providing 100 year flood protection with one foot of free board. ~ Install additional pipe under County Road 12 and increase discharge out of Jackson Pond. This option would involve adding additional capacity underneath County Road 12 and therefore lowering the overall flood elevation of the entire Long Lake basin and Jackson wildlife basin. It is unknown exactly how much difference this would make at this time but we do know it would be a very costly option and it was . specifically avoided under our original design process because of the cost. ~ Modify the Pzinger Pond outlet system and separate it from Long Lake. By isolating the Pzinger Pond and discharging it directly into Jackson Pond, approximately 3 to 4 inches of additional margin of flooding could be gained. In order to accomplish this option, a long pipe between the Pzinger Pond and Jackson Pond would be needed crossing underneath Interlachen Drive and across the Pzinger Property. The cost of doing this option would be quite significant. Unless the watershed district is willing to consider modifying its permit, it may be premature to consider any of these options at this time. If the City Council wants staff to continue putting resources toward this issue, it would be helpful to have an understanding of which of the options presented above fall within an acceptable range of expense and impact. The first option presented does potentially provide the most opportunity for adjusting the lake without a huge expense. However, it requires the property owner in question be open to the concept. In the past, the City did approach this topic with the homeowner in question and the attached letter demonstrates the response to this idea. Recommendation: Staff recommends that Council review the attached information and provide staff with direction on whether additional staff resources should be put toward the Long Lake issue at this time given the permit status. . . ~::J "::.:5::Jb 1:' HUl'J- T-831 P01!01 U-186 BROWN'S CREEK WATERSHED DISTRICT 1380 W Frontage Rd, Highway 36, Stillwater; MN 55082 Tel: 651-275-1136 ext 26 Fax: 651-275-1251 September 14, 2005 Klayton Eckles City of Stillwater 216 N 4th Street Stillwater, MN 55082 MAILED & FAXED: 651-430~8810 RE: Long Lake Control Struc~re Issues Dear Klayton; The Brown's Creek Watershed District (BCWD) received a letter from the City of Stillwater dated August 23, 2005 requesting the Board consider several issues related to Long Lake (DNR In #82-21). The Board discussed these issues at the September 12, 2005 regular 13CWD Board meeting. . The first question posed to the BCwn Board was whether the BCWD Board was willing to consider modifying the Long Lake control structures in a. way that would yield a higher elevation of approximately six inches. After listening to the history of the project and discussing the issues, the scwn Board strongly recommends continuing to observe the response of the CU1l'ent hydraulic system for another two operating years (2006u2007), which would allow the need for outlet modification to be fully assessed. The City of Stillwater also requested the BCWD Board to consider providing additional technical support to model a couple of minor modification scenarios to detennine what the impacts to the lake environment and downstream systems would be as well as the changes in flood protection_ the 13CWD Board detennined that they would be supportive of providing additional technical support; however, they are in favor of waiting until closer to the end of the two-year continued observation period so the additional data could be used in the modeling. The City of Stillwater also recom.mended that now that the BCWD is established and the lake improvements are complett;'!d, it may be appropriate to discuss future management anangement for the Long Lake resource. The BCWD Board stated that they would be willing to consider taking Over the management of Long Lake if the District received a written request from the City of Stillwater stipulating exactly which strUctures are being referenced. Further discussions would be necessary to detennine the ramifications, including. but not limited to, amending the District's management plan and detennining the budget for operations and maintenance. Feel free to contact me with any questions you may have regarding the BCWD Board's response to the Long Lake issues. j?:UO Karen Kill BCWD Administrator . Cc: Board of Managers Managers: Craig Leiser, President · Gail Pundsack, Vice-President · Connie Taillon, Treasurer · Gerald Johnson, Secretary · Rick Vftnzwo( .~ 3.-/S October 27, 2003 . Klayton Eckles, PE City of Stillwater 216 North Fourth Street Stillwater, MN 55082 CC: All Stillwater City Council Members Hon. Jay Kimble, Mayor David G. Junker, Ward 1 John Rheinberger, Ward 2 Wally Milbrandt, Ward 3 Gary Kriesel, Ward 4 Dear Klayton, Thank you for your letter and the copy of the long lake Management Plan. I would also like to thank you for your consideration in respect to the circumstances surrounding my property under all plans that were studied. The serious flooding and maintenance issues of the "lake" have a long and contentious history, which has given way to very strong emotions and opinions for all of us. I appreciate the fact that you have inherited much of the burden of resentment and frustration of those of us whose homes and property have been threatened by the "lake", but for nearly 30 years many of us have suffered the burden of frustration and fear of flooding. . I also thank you for finally taking the reigns and prioritizing the Advisory Committee's tasks by putting flooding dangers first and recreation last. It is nearly inconceivable to me that the issue of raising the level of the lake has even been taken into consideration before any of the system updating has been put in place. I can mildly appreciate that Some residents of legends and liberty "on the lake" were most likely sold a bill of goods and were misled by developers selling "Iake"front property, but the nearly total disregard shown to myself and the other threatened homeowners by the aforementioned neighborhood's representatives is completely unacceptable. As with all of the flood-threatened homeowners on long lake, my priorities are to protect my home/property and maintain its value. At this time, I can make no definite agreement with the City regarding the "flood-proofing" of my home until I see detailed plans, drawings and all the technical aspects of doing this type of protective landscaping. I would also need to see what kind of agreement the City wants to make with me regarding this protection and have it reviewed by an attorney. I would also need to have an independent real estate appraiser advise me on the effect that such modifications may have on my property value. If this plan does indeed move forward and I agree to the City's flood-protection offer, I would also like to know what plan the City will put in place to insure that raising the level of the "lake" will NEVER become an issue again. I do not want to live with the threat that in a year or two this same issue will be brought forward because certain 4nrealistic recreational desires are not being met in the imaginations of some lakeshore inhabitants. . " , . . . I am encouraged that the City has decided to move forward with the five maintenance points/system improvements, but would prefer that they were done coupled with maintaining the lake level at the permitted 889 at least until we see how this new and improved system really works. Theory and models are helpful in giving some direction, but you never know what reality may bring. The system improvements should have been proposed without constantly circling back to which lake level people wanted. Those who fear flooding because they have lived with a problematic system for too many years are unable to blindly trust that this system will be the "magic bullet" to solve all of their problems and can't conceive of raising the 889 DNR-permit level that hasn't ever been maintained; and those who want to raise the "Iake" level feel that their recreational desires are as important as protecting homes and property. The stress of this entire process has been immense. Until his death three years ago, my husband and I shared the burden qf worrying about the "lake" together. He braved many stormy nights to personally clear beaver dams and debris out of culverts in order to protect our home. It's been hard enough facing life's general challenges without him, but the high water levels and flooding- threats that we've experienced these past few summers have been worse and more stressful without him. This most recent debate over raising the lake has unnecessarily increased stress levels significantly over a cause that has no merit. I do not feel that accommodating a handful of boaters who recently bought "wetland- front" property should have even made it to the table when those of us who have lived in fear for 30 years have had to wait for flood-protection. I understand that your hands were tied for many years because of Brown's Creek, but they are not tied now and I implore you to do the right things: fix the system by making the proposed improvements but seriously consider not raising the water level above 889. Thank you for your time and consideration during this process, which has been a most difficult one for both the flood-threatened homeowners and yourself. You have been both helpful and professional in dealing with this very contentious issue, Klayton, and I want you to know that I appreciate the sensitive manner in which you have handled it. I look forward to hearing from you soon and seeing details of the City's offer for flood-proofing my property. Sincerely, ~'?6y~ Kathleen Pizinger 2803 Interlachen Drive Stillwater, MN 55082 2 . . . '" ..... Memo To: From: Date: Subject: Mayor and City Council II ~ Klayton Eckles, City Engineer r- September 16, 2005 Second and Nelson Street Storm Sewer Study Discussion. In August we received a 21/2 inch rainfall event that caused significant damage to 2nd and Nelson Streets. At this location, water rushing down 2nd Street caused a pressurized condition in the pipe. The pressurized water then escaped the manhole and flowed underneath the blacktop down 2nd and Nelson Streets. The blacktop received serious damage from this underground flow. Prior to repairing the blacktop, staff recommends that a hydraulic study be completed to determine what solutions might be put in place on the storm sewer. Because of the high velocity flows and the significant amount of water coming down Chilicout Hill, standard storm water solutions will probably not work. The City has tried some standard solutions in the past and they have not worked. Therefore, the City requested Bonestroo and Associates to provide a proposal for completing an engineering study of the storm water system in the area. The attached proposal spells out the work involved as well as the estimated not to exceed cost of $8,600. It has been suggested that the cost of this study is fairly high given the limited area impacted. The $8,600 is fairly high amount for a limited engineering study. However, some of the results of this study can be used in the city-wide storm water management plan that has been contemplated for 2006. If the City Council did desire obtaining an additional proposal, one option would be to contact SRF Consulting, the firm that is completing the Teddy Bear Park project in the vicinity of the problem area. Also, SRF completed the engineering for the library project as well as the Stillwater River Crossing project. SRF had indicated their willingness to provide such a proposal if Council desires. Recommendation: Staff recommends that Council consider the attached proposal from Bonestroo and Associates to complete an hydraulic analysis of the 2nd and Nelson Street area or provide staff direction on Council's desire to obtain other outside proposals to complete such work. ,. I ~ Memo ~f1~ Bonestroo R Rosene "till Anderl.- 1\J1 Associ Engineers & Archit Project Name: 2nd and Nelson Streets Hydraulic Analysis Client: City of Stillwater File No: 510-05-000 To: KJayton Eckles From: Bob Barth Date: September 15, 2005 Re: Proposal for Engineering Study The following is our understanding, work plan, and cost for a hydraulic analysis of Stillwater's storm sewer system in the vicinity of 2nd and Nelson Streets. Understanding During periods of intense rainfall, city staff has observed significant surcharging in the pipe that runs down 2nd Street and turns east on Nelson Street to the River. It is also evident during these times of significant surcharge that pavement damage is occurring on 2nd Street, between Nelson Street and Nelson Alley, and on Nelson Aile east of 2nd Street. Visual evidence suggests that pressurization of the roadway subgrade is causing the damage. It would appear that the damage to pavement is directly linked to the pressurization of the pipe. The purpose of the project would be to determine the extent of this pipe pressurization and alternatives for reducing it. The project would also entail inspection of the pipes and manholes in the intersection to determine the points where stormwater is entering street subgrade. Alternatives for reducing pressurization and/or sealing the storm system will be explored and planning level cost estimates will be formulated. Work Plan Our workplan is organized into the following tasks: · Data Collection · Hydraulic Model Creation · Investigation of Improvement Scenarios · Preparation of Memo Report A brief description of each task follows. Bonestroo, Rosene, Anderlik and Associates, Inc. . www.bonestroo.com I] St. Paul Office: 2335 West Highway 36 St. Paul, MN 55113 Phone: 651-636-4600 Fax: 651-636-1311 [J Milwaukee Office: 1516 West Mequon Road Mequon, WI 53092 Phone: 262-241-4466 Fax 262-241-4901 o Rochester Office: 112 7th Street NE Rochester, MN 55906 Phone: 507-282-2100 Fax: 507-282-3100 o Willmar Office: 205 5th Street SW Will mar, MN 56201 Phone: 320-214-9557 Fax: 320-214-9458 o St. Cloud Office: 3721 23,d Street S St. Cloud, MN 56301 Phone: 320-251-4553 Fax: 320-251-6252 o Grayslake Office: 888 East Belvidere Road Grayslake, IL 60030 Phone: 847-548-6774 Fax: 847-548-6979 .." ~. .11. Bonestroc R Rosene "till Anderlik ~ 1 \/1 Associate: Engineers & Architect . Memo Data Collection City staff will provide as-built storm sewer plans and other plans as needed for the project. Bonestroo staff (with confined space certification), accompanied by City staff, will visually inspect manholes and pipe in the 2nd and Nelson Streets intersection. Manholes will be charted for voids and cracks, storm sewer will be lamped to determine whether gaps exist in pipe joints. Bonestroo staff will also conduct a windshield survey of the pipe drainage area to confirm catch-basin styles. Hydraulic Model Creation An XP-SWMM Hydraulic model will be created for the project. The extent of the model will, at a minimum, include storm sewer upstream of the 2nd and Nelson intersection as far south as Willard Street and as far west as 4th Street. Downstream of the intersection, the pipe will be modeled to the River. We will simulate different rainfall events and calibrate the model so it reasonably matches staff observations regarding frequency and level of surcharge. .vestigate Improvement Scenarios Various improvement options will be investigated, some will be discarded. Viable options will have detailed presentations in the memo report. Up to 3 viable options will be presented with cost estimates. Prepare Memo Report Bonestroo will prepare a memo style report to include the following sections: · Background · Methods and Assumptions · Modeling Results · Discussion of Options · Recommended Options and Cost Estimates We assume that technical appendices will be needed for presentation of more detailed modeling results and, possibly, hydraulic grade line plots. We also anticipate up to 3 figures for the report. . Bonestroo, Rosene, Anderlik and Associates, Inc. www.bonestroo.com rJ 51. Paul Office: D Milwaukee Office: [J Rochester Office: o Willmar Office: Office: 2335 West Highway 36 1516 West Mequon Road 1127'" Street NE 205 5th Street SW Road S1. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Willmar, MN 56201 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 lJ 51. Cloud Office: [I Grayslake 3721 23'd Street S 888 East Belvrdere S1. Cloud, MN 56301 Phone: 320-251-4553 Grayslake, IL 60030 Phone: 847-548- Fax: 320-251-6252 Fax: 847-548-6979 -" ,,; Memo jflj Bonestro( If,! Rosene --- A.k ~ ~e~ e: We have not included time for meetings or presentations. If the City desires these services we would be pleased to provide them on an hourly basis. For the work plan items above we propose an hourly-not-to- exceed cost of $8,600. This proposed cost allows for up to $200 in reimbursable expenses. If you have any questions regarding this proposal please contact Bob Barth at 651-604-4740 or via email at rbarth@bonestroo.com. cc: Sherri Buss, Bonestroo and Associates . Bonestroo, Rosene, Anderlik and Associates, Inc. lJ st. Paul Office: o Milwaukee Office: o Rochester Office: o Willmar Office: Office: 2335 West Highway 36 1516 West Mequon Road 112 7'h Street NE 205 5th Street SW Road S1. Paul, MN 55113 Mequon, WI 53092 Rochester, MN 55906 Will mar, MN 56201 Phone: 651-636-4600 Phone: 262-241-4466 Phone: 507-282-2100 Phone: 320-214-9557 6774 Fax: 651-636-1311 Fax: 262-241-4901 Fax: 507-282-3100 Fax: 320-214-9458 o St. Cloud Office: www.bonestro. o Grayslake 3721 23'd Street S 888 East Belvidere S1. Cloud, MN 56301 Phone: 320-251-4553 Grayslake, IL 60030 Phone: 847-548- Fax: 320-251-6252 Fax: 847-548-6979 tI . . . MEMORANDUM TO: Mayor and City Council FROM: Klayton Eckles, Director of Public Works 1:.....C DATE: September 15, 2005 SUBJECT: Results of Bridge Closure Traffic Study During the recent closure of the Stillwater Lift Bridge, the City has been working with Washington County to collect traffic counts on various roads in the boundaries of Stillwater. The results of these traffic counts are attached. Also attached is a copy of typical traffic counts prior to the bridge closure. The results of the traffic counts show an overall decrease in traffic running through the City of Stillwater. On many streets there is approximately a 20% reduction in traffic volumes. These reductions were measured out as far as County Road 15 and County Road 12. The largest reductions were shown in the immediate area of downtown Stillwater. On Chestnut Street the traffic was cut to a third of the typical. There were 6100 cars a day prior to the closure and only t700 cars a day on Chestnut after the closure. . - -. Council might note that there a couple of streets where there was little or no change or perhaps even a minor increase in traffic. This could be caused by fluctuations in the daily count or perhaps somewhat changed traffic patterns due to traffic using the Osceola crossing and traveling through Stillwater. In addition to this information the City should be receiving some information from MnDot. This information is provided to Council for discussion purposes. Please provide staff with any comments. The information will be kept on file and perhaps used in a future study of the downtown area. . . . ,JI / 2005 Traffic Counts Prior to the Stillwater Lift Bridge Closure Adjusted Using Metro Area 24-Hour Seasonal Adjustment Factors /-'" \ . . . .;. ~ I ~\I~i ' ,.<,,~-~ ~ ; 2005 Traffic Counts During the Stillwater Lift Bridge Closure Adjusted Using Metro Area 24-Hour Seasonal Adjustment Factors ^ \ ~ . . . MEMORANDUM TO: Mayor and City Council .,f'6 Shawn Sanders, Assistant City Engineer FROM: DATE: September 16, 2005 SUBJECT: Second Street Sewer Project DISCUSSION: The sanitary sewer work has been completed on Second Street from Wilkins to Elm Street. This sewer was replaced because of badly damaged pipe. It is planned to repair the disturbed area of the street with eight inches of aggregate and four inches of bituminous. Once completed the street would have a 15-foot wide patch down the middle of the street and leave the remaining section as is. The cost of this paving would be approximately $15,000.00. It has been suggested that staff look at options that would repair this section of road for the entire width. The first option would be to reconstruct the street that was disturbed during construction. This would mean that the existing bituminous and stone curb would be removed for 600 feet and be reconstructed with eight inches of gravel, 4" of bituminous and have a bituminous curb installed. It is estimated that this would cost $53,000.00 or an additional $38,000.00 The second option would be to repair the street as planned mill the remaining existing pavement and overlay an additional two inches of bituminous the entire width of street with bituminous curb. It is estimated that this would cost $ 42,000.00 or an additional $27,000.00. Second Street is designated as a street Municipal State Aid would probably not be in line for street construction project in another 15-20 years. No matter which option is installed it more than likely will be torn up and reconstructed at that time. Also, street reconstruction work is generally part of an improvement project where the property owners are assessed, and time is limited if we would like this work completed this fall. Patching the disturbed area or overlaying the street would provide the same length of service but an a lesser cost.. RECOMMENDATION It is recommended that Council consider the three options for Second Street and give staff direction on how to proceed on the street repairs for Second Street. . Cit~ ob g UQQwateh. uUiblblegota cP hocQamaUobl - WHEREAS, The Constitution of the United States of America, the guardian of our liberties, embodies the principles of limited government in a Republic dedicated to rule by law; and c WHEREAS, September 1 7, 2005 marks the two hundred eighteenth anniversary of the framing of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary, and to the patriotic celebrations which will commemorate it; and . WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the president of the United States of America designating September 17th through 23rd as Constitution Week, NOW, THEREFORE, I, )A Y L. KIMBLE, by virtue of the authority vested in me, as Mayor of the City of Stillwater, in the State of Minnesota, do hereby proclaim the week of September 17th through 23rd as CONSTITUTION WEEK and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1 787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 20th day of September of the year of our Lord two thousand five. vUa~Oh ,. I . CITY OF STILL\VATER ORDINANCE NO. AN ORDINANCE TO ESTABLISH PARK AND TRAIL DEDICATION REQUIREMENTS The City Council of City of Stillwater does ordain: 1. AUTHORITY: The state of Minnesota has enacted Minnesota Statutes 462.358, subdivision 2(b) which gives authority to the Cities to require that a reasonable portion of any proposed subdivision be dedicated to the public, or preserved for public use as parks, playgrounds, trails or open space. The City of Stillwater has, by this ordinance, chosen to exercise this authority in establishing minimum requirements for meeting this public need. 2. PURPOSE: . The City Council recognizes that preservation of land for park, playground, trails, and public open space purposes as it relates to the use and development of land is essential to maintaining a healthful, safe and desirable environment. The City must not only provide these necessary facilities for citizens of today, but also for the future needs of the City as described in the Comprehensive Plan. It is recognized by the City Council that the demand for park, playground, trails and public open space within a municipality is directly related to the density and intensity of development permitted and allowed within any area. Urban development means greater numbers of people and higher demands for park, playground, trails and public open space. It is the policy of Stillwater that the following guidelines for the dedication of land for park, playground and public open space purposes (or cash contributions in lieu of dedication) in . the subdividing and developing of land are appropriate. " \ 3. RESIDENTIAL PARK LAND DEDICATION: . The amount of land to be dedicated is based on the net developable land area of the proposed subdivision, proposed type of dwelling unit and density. The 2000 census data for households includes 2.8 persons per household. The formula for land dedication: The greater of 1) proposed units per acre or 2) zoned density. Dwellin~ Unit Densitv Land to be Dedicated 0-1.9 units per acre 10% 2.0 -3.5 units per acre 11% 3.6 -5.9 units per acre 12% 6-10 units per acre 13% 10+ units per acre Additional .5% for each unit over 10 . Commercial 7.5% of net land area 4. RESIDENTIAL TRAIL REOUIREMENTS: Residential subdivider shall pay a fee of $500 per residential dwelling unit for trails. This payment is required whether or not the subdivider is required to construct trails. 5. GUIDELINES FOR ACCEPTING DEDICATION OF LAND FOR PUBLIC PARK PURPOSES: A. Land proposed to be dedicated for public purposes must meet the needs of the City as described in the Stillwater Comprehensive Plan. B. Prior to dedication, the subdivider must deliver to the City Attorney, an abstract of title or registered property abstract evidencing good and marketable title, free and clear of any mortgages, liens, encumbrances, assessments and taxes. The . conveyance documents must be in a fom1 acceptable to the City Attorney. - 2 - ~ . c. The required dedication or payment of fees-in-lieu of land dedication must be made before final plat approval. D. The removal of trees, topsoil, storage of construction equipment, burying of . construction debris or stockpiling of surplus soil on dedicated land is strictly forbidden without the prior written review by the Parks and Recreation Board and approval of the Community Development Director. E. Grading and utility plans, which may effect or impact the proposed park dedication, must be reviewed and approved by the Community Development Director and Parks and Recreation Board prior to dedication. F. To be eligible for park dedication credit, land dedication is to be located outside of drainways, flood plains or ponding areas after the site has been developed. Grades exceeding 12 percent or that are unsuitable for park development may be considered for partial dedication. G. Where subdividers and developers of land provide significant amenities such as, but not limited to swimming pools, tennis courts, or ball fields, within the development for the benefit of those residing or working therein, and where, in the judgment of the Parks and Recreation Board, the amenities significantly reduce the demands for public recreational facilities to serve the development, the Community Development Director may recommend to the Parks and Recreation Board that the amount of land to be dedicated for park, playground and public open space (or cash contribution in lieu of dedication) be reduced by an amount not to exceed 50 percent of the amount calculated under paragraph 2 above. . - 3 - .. H. The City, upon reVIew, may determine that the developer must create and . maintain some form of on-site recreation use by the site residents such as tot lots and open play space. This requirement may be in addition to the land or cash dedication requirement. 6. CASH PAYMENT IN LIEU OF DEDICATION. RESIDENTIAL: If, at the option of the City upon review and recommendation of the Parks and Recreation Board, it is determined that a cash payment in lieu of land dedication shall be made, the cash shall be placed in a special fund for Parks and Recreation use and deposited by the developer with the City prior to final plat approval. The in lieu park fee shall be based on the following guidelines: Single Family Residential! Commercial Condominium Lot $2,000 per unit Duplexes $1,500 per unit . Townhomes $1,500 per unit Multifamily $1,500 per unit 7. COMBINATION LAND AND CASH DEDICATION: The City may require the subdivider or developer to make a combination cash and land dedication pursuant to the following formula: A. The amount of land which could be required in accordance with Section 3 shall be calculated. B. From the total calculated in subparagraph (A) above, the actual amount of land the city determines to be needed to fulfill the purposes of this Subd. 6 shall be subtracted. . - 4 - .' . c. The balance arrived at in subparagraph (B) above, shall be converted into a cash contribution in lieu of land dedication pursuant to a standard formula established by the city, which formula takes into consideration such things as, but not necessarily limited to, the fair market value of the property in the plat, subdivision or development and the percentage of the total park dedication obligation represented by the said balance. 8. INDUSTRIAL/COMMERCIAL DEDICATION REOUIREMENTS: Subdividers and developers of commerciallindustrial land, including commercial/industrial portions of Planned Developments, shall be required at the time the site plan is approved and building permits are issued to dedicate to the City for park, playground and public open space purposes, 7.5 percent of the net land area within the development as . determined by the City according to the guidelines set forth in Section 3 of this policy. 9. CASH PAYMENT IN LIEU OF DEDICATION. COMMERCIAL AND INDUSTRIAL: In those cases where the City does not require park or open space within a development, the City shall require payment of fees in lieu of land dedication in an amount equal to the net land area required in Section 3 above. Cash shall be contributed at the time of approval of each final plat or at the time of site plan or building permit approval as determined by the City. The City Council, upon review and recommendation of the Parks and Recreation Board, may review and determine by resolution an adjustment to the fee based upon the City's estimate of the average value of undeveloped commercial or industrial land in the City. 10. REOUIRED PLAN AND IMPROVEMENTS TO PARKS: The developer or subdivider is responsible for preparing a concept park plan or trail plan . based on the Parks, Open Space and Trails Plan as identified in the Comprehensive Plan as - 5 - '. approved by the Parks Board, and for making certain improvements to their developments for . parks, playgrounds and public open space purposes as follows: A. Provide finished grading, appropriate ground cover or sodding for playground, paved trails and perimeter landscaping. B. Establish park boundary comers for the purpose of erecting park limit signs. The developer shall contact the appropriate Parks and Recreation Department personnel for the purpose of identifying park property comers. C. Provide sufficient improved public road access of no less than 300 feet for neighborhood parks and additional frontage for community parks. 11. SAVING. In all other ways, the City Code will remain in full force and effect. 12. EFFECTIVE DATE. This ordinance will be in effect from and after its passage and publication according to law. . Adopted by the City Council of the City of Stillwater this day of ,2005 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . - 6 - <' ; . Memo To: Mayor & City Council From: Diane F. Ward, City Clerk Date: 9/15/2005 Subject: Heritage Preservation Commission Appointment One application has been received for appointment to the Heritage Preservation Commission to replace Patte Kraske who resigned from the Commission. HPC has reviewed the application and recommends appointment of Larry A. Nelson for the remainder of Ms. Kraske's unexpired term which will end January 1, 2006. If Council concurs with the recommendation they should pass a motion adopting Resolution 2005- , appointing a member to Heritage Preservation Commission. . For your information - Diane Hark has also resigned from HPC and staff will be advertising for replacement of Ms. Hark. A recommendation from HPC will be coming to Council at a future meeting. . APPOINTING A MEMBER TO THE HERITAGE PRESERVATION COMMISSION NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, hereby Larry A. Nelson, to the Heritage Preservation Commission to fill the unexpired terms of Patte Kraske which will expire on January 1, 2006. Adopted by Council this 20th day of September 2005. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk ~ ~ . . . ~ ./ . . . HERITAGE PRESERVATION COMMISSION !\1embers Date appointed Ward Term Expires appt'd 1/4/94 WI o I-Jan-06 re-appt'd 1/97,00,03 (Fourth Term) appt'd 12/16/02 WI o I-J an-06 appt'd 1/16/01 W2 o I-Jan-07 re-appt'd 1/04 (Second Term appt'd 6/19/01 W2 01-Jan-07 re-appt'd 1/04 (First Full Term) appt'd 1/1/89 WI o I-Jan-08 unexpired term ofT. AlIiband re-appt'd 1/90,93,96,99,02,05 (Sixth Full Term) appt'd 1/5/99 W2 01-Jan-08 re-appt'd 1/02,05 (Third Term) Roger Tomten 718 S. Fifth Street Patte Kraske 438 South Broadway Diane Hark 150 S. 3rd St. Brent Peterson 502 W. Churchill St. Jeff Johnson 309 S. Fifth Street Phil Eastwood 301 W. Myrtle Street Howard Lieberman (Chair) 914 S. Greeley Street appt'd 10/1/91 unexpired term of R. Zaworski re-appt'd 1/93,/96,99,02,05 (Fifth Full Term) W4 01-Jan-08 Planning Commission Chair and City Planner are ex-officio members. The purpose of the Heritage Preservation Commission is to safeguard the heritage of the City by working toward the preservation of historical sites and structures. The Heritage Preservation Commission is organized per City Code Chapter 22.7 and consists of seven voting members to be appointed by the City Council. Members shall serve a term of three (3) years. The Chairman of the Planning commission or his designee and the City Planner of the City shall be ex-officio, non-\'oting member of the cOIT1...'11ission. The HPC meets the 1st Monday of each month. ~ 11 untlnn n,pn,hPrc ch~11 hP rpclrlpntc nfth... r-it" -'- ".LIo ''-'~-'-''''5 ...'...d....L'......v ...,.............. oJ...... ..........-u.................,.I. ,......... '---"'J' Rc\. 105 CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 . . . ~ AGREEMENT BETWEEN THE CITY OF STILL WATER, THE CITY OF OAK PARK HEIGHTS, AND THE COUNTY OF WASHINGTON FOR DEVELOPMENT ON THE CAMPUS OF THE WASHINGTON COUNTY GOVERNMENT CENTER THIS AGREEMENT is made this day of , 2005, ("Effective Date") between the City of Stillwater, Washington County, Minnesota ("Stillwater"), the City of Oak Park Heights, Washington County, Minnesota ("OPH") and Washington County, Minnesota (the "County"), relating to the land use management of the campus of the Washington County Government Center (the "Campus") and constitutes a joint power agreement made pursuant to Minnesota Statutes S 471.59 in order to facilitate the Joint Resolution for Concurrent Annexation-Detachment made between Stillwater and OPH as authorized by MINN. STAT. S 414.061, dated , a copy of which is attached for reference as Schedule "A." NOW, THEREFORE, in consideration of the premises, covenants and provisions set forth herein, the parties agree as follows: AGREEMENT SECTION ONE GENERAL PROVISIONS 1. Amendment of Agreement. This Agreement may be amended from time to time by mutual written agreement of the original parties. SECTION TWO RIGHTS AND OBLIGATIONS OF STILLWATER 1. DeveloDment and Control of DeveloDment. Stillwater will allow the County to ~ - develop the Campus in accordance with the terms and conditions of this Agreement and the ordinances of the City of Stillwater. 2. Permitted Uses. The permitted uses of the Campus are those identified in the Stillwater Zoning District P A-O (Public Administration Office) as they now or in the future may exist. .. 3. Police and Fire Service. Police and fire service, and building code enforcement will be provided to the Campus by Stillwater. . 4. Stillwater will meet and confer with the County with regard to County security needs that are not met by normal levels of police protection, giving recognition to the duties and authority of the Washington County Sheriff. SECTION THREE RIGHTS AND OBLIGATIONS OF OPH 1. ofOPH: Traffic Control. The following streets will remain within the jurisdiction and City a. Oxboro Avenue from TH 36 right of way to 62nd Street. b. Portions of 62nd Street from Osgood Avenue to Paris Avenue as are now located in OPH. c. Paris Avenue from 62nd Street extended to the TH 36 right of way. 2. Utility Management. OPH will continue to provide municipal water and sewer service to the Campus area, subject to the following conditions: . a. No OPH utility lines or services currently serving the Campus area will be removed, relocated or altered without the written consent of OPH. b. OPH will charge the County a rate for utility service consistent with commercial/institutional rates charged in the community. c. "As built" surveys will be required for any and all new improvements constructed by the County for the Campus. d. The County will conduct analysis of stormwater flows from the Campus due to planned improvements and will work with the City and MnlDOT to determine the most practical and reasonable methods for handling additional surface water runoff. 3. OPH shall by resolution promptly transfer the alleyway legally described as: The south 30 feet ofthe north 50 feet of Lots 16 through 30 Block 5, McMillan and Cooley's Addition to Stillwater, MN. McMillan and Cooley's Addition to Stillwater, MN being amended by the Perfected Plat of the City of Stillwater by Myron Shepard recorded as Document No. 416049 in the Office of the County Recorder, Washington County, Minnesota. . 2 , . . . "In-fee" to the State of Minnesota to return to "tax-forfeited" status. The County shall request this property be transferred to the County from the State to be used for parking purposes. 4. OPH shall vacate the existing alley easement legally described as: The south 30 feet of the north 50 feet of Lots 16 through 30 Block 5, McMillan and Cooley's Addition to Stillwater, MN. McMillan and Cooley's Addition to Stillwater, MN being amended by the Perfected Plat of the City of Stillwater by Myron Shepard recorded as Document No. 416049 in the Office of the County Recorder, Washington County, Minnesota. 5. OPH and Stillwater shall by Joint Resolution allow for, authorize and support the detachment of all the existing County owned properties, including the alley, to allow annexation of these properties into the City of Stillwater. 6. OPH and Stillwater agree to allow the future detachment from OPH and annexation to Stillwater of three parcels of land as may be acquired by the County without the use of eminent domain proceedings those properties being presently identified as parcels numbered 3403020330105; 3403020330106; and 3403020330114. SECTION FOUR COUNTY RIGHTS AND OBLIGATIONS 1. Traffic Management. The County will not construct additional internal roadways (i.e. those not currently present) within the Campus of the Government Center until after the County conducts neighborhood public meetings with adjacent property owners. The meetings shall display final layouts and proposals of future and proposed land use changes and improvements. The meeting shall be prior to the filing of any application with the City of Stillwater to obtain approval for same and be held at least 120 days in advance of any construction. The County shall include a written notice of such meetings to OPH. a. No new roadways, drives or parking facilities will be constructed that do not provide at least a 20 foot buffer from the Washington County property lines along the North from Panama to Paris A venue b. No new roadways, drives or parking facilities will be constructed that do not provide at least a 30 foot buffer from the Washington County property lines along the East (along Paris Avenue). c. Suitable landscaping and vegetation must be provided to reduce and mitigate traffic and site impacts for adjacent property owners. d. All traffic signage and control devices needed to serve traffic generated by the Campus activities will be placed at the expense of the County, including but not 3 \ limited to, traffic control devices at 62nd Street/Oxboro Avenue and Osgood/4th . Street, including intersection improvements if needed and pedestrian sidewalk crossmg areas. 2. Utilitv Management. a. The County will continue to use existing City utilities and easements within the Campus in which municipal utilities are located unless the affected City and the County agree to another use or location. b. Since surface improvements may be constructed by the County over existing utilities, the County will bear the cost of replacing any improvements that must be disrupted if an underlying utility is moved, repaired or replaced. c. OPH approval is required for any improvement affecting OPH utilities or the surface over a utility. 3. The County shall pay that portion of any improvement to 62nd Street and Oxboro Ave that are shown by appraisal not to add benefit to adjoining private properties and/or not assessable under law by the local government unit. The County and Cities affected shall have an agreement as to the project elements to be constructed before any such project proceeds. The affected City(ies) and County shall jointly select an appraiser for the purposes of conducting all . such appraisals on benefit and the cost thereof shall be equally divided between them. With the consent of the affected City the County may choose to implement improvements to street surfaces at its own cost and expense. 4. The County shall assume the responsibility for snowplowing Oxboro Avenue from 62nd Street to the TH 36 frontage road. 5. The County will accept full jurisdictional responsibility and bear unreimbursed state costs of any needed reconstruction and maintenance of the TH 36 frontage road located south of the Campus from Oxboro A venue to Panama A venue. 6. The County shall grant the necessary and reasonable easements as required by the OPH engineer for city utilities that may be relocated on County property as a result of planned parking lot expansion and vacation ofMNIDOT right of way for TH 36. 7. The County will pay for utility line relocation approved by the affected City and necessary to accommodate an expanded parking area in the southwest comer of the Campus and once installed, the County will pay for all finish site restoration work should such utility lines need service or replacement, including necessary asphalt, concrete, curb and gutter, or landscaping. If ailY TH 36 improvements require the utility easements to be eliminated, the County shall grant the necessary and reasonable easements to OPH across other County property at no charge to OPH. e 4 , . 8. In the northeast Campus area in the vicinity of Paris Avenue and 62nd Street, OPH will only consider these options if the County owns all properties south of 62nd Street between Panama A venue and Paris A venue and west of Paris Avenue from 62nd Street to Highway 36. a. The setback for all future structures and equipment shall be not less than 30 feet from the property lines abutting Paris Avenue and not less than 20 feet from the property lines abutting 62nd Street. b. All lighting structures shall fully comply with OPB's lighting standards. c. The County may widen 62nd Street between Panama Avenue and Paris Avenue at its expense, however, should the County in the process of widening the street add elements to the project that add value to adjacent property such as new curb and/or water services for those property owners, those elements shall be assessed by the City of Oak Park Heights against those property owners to the extent that benefit is demonstrated. 62nd Street may not be enlarged or widened northward. All expansion of roadway width shall be to the south. The County shall design and reconstruct this portion of 62nd Street, including curbing and appropriate storm water infrastructure, according to standards reasonably set by the OPH engineer. . d. Paris Avenue will not be widened or enlarged south of 62nd Street and there shall be no ingress to the County facilities from Paris Avenue. The currently unpaved roadway may be paved and shall only be utilized as a secondary access for police and emergency vehicles. If the County installs a full ingress and egress from Paris A venue, the County shall provide the funding for the design and reconditioning, according to the standards of OPH engineer, of Paris A venue from 62nd Street to the point of ingress and egress, including the installation/replacement of curbing and appropriate storm water infrastructure. SECTION FIVE GENERAL 1. Each party hereby finds and determines that execution of this Agreement is in the best interests ofthe public health, safety and general welfare of the citizens of each party. 2. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall continue in full force and effect. 3. Each party shall execute and deliver to the other all such other further instruments . and documents as may be reasonably necessary to carry out this Agreement in order to provide 5 .. and secure to the other party the full and complete enjoyment of its rights and privileges . hereunder. SECTION SIX NOTICES Any notice or communication required hereunder must be in writing, and may be given either personally or by registered or certified mail, return receipt requested. Such notice or communication shall be given to the parties or their successors at their addresses set forth below: If to the County: James Schug, County Administrator Washington County Government Center 14949 62nd Street No. P.O. Box 6 Stillwater, MN 55082 If to OPH: Eric Johnson, City Administrator Office of City Clerk Oak Park Heights City Hall P.O. Box 2007 Oak Park Heights, MN 55082 . If to Stillwater: Larry D. Hansen, City Administrator Stillwater City Hall 216 North Fourth Street Stillwater, MN 55083 SECTION SEVEN COUNTERP ARTS This Agreement is executed in three (3) duplicate counterparts, each of which is deemed to be an original. This Agreement consists of pages and exhibits, which constitute the entire understanding and agreement of the parties. The exhibits are identified as follows: . 6 . . . IN \VITNESS WHEREOF, the parties have executed this Agreement as of the date first hereinabove written. CITY OF OAK PARK HEIGHTS CITY OF STILL WATER By David Beaudet, Mayor By Jay A. Kimble, Mayor By Eric Johnson, City Administrator By Larry D. Hansen, City Administrator Dated: Dated: WASHINGTON COUNTY, a Minnesota county corporation By Myra Peterson, Chair Washington County Board of Commissioners By James R. Schug, Administrator Dated: Approved as to form: Assistant Washington County Attorney 7 . SCHEDULE A LEGAL DESCRIPTIONS Detachment / Annexation City of Oak Park Heights / City of Stillwater . June 09, 2004 November 18, 2004 rev 1 February 04, 2005 rev 2 February 09, 2005 rev 3 July 27, 2005 rev 4 . file: d:/gov _centeryarkingJotldetach_annex.doc . . . Page 1 of 4 Those parts of Lots 16 through 30 Block 5, Lots 1 through 15 Block 8, together with vacated Wallace Street and that part of Panama Avenue North (platted as Hazel Street) of McMillan and Cooley's Addition to Stillwater, MN., together with any part of the Southeast Quarter of the Southeast Quarter of Section 33, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota lying southerly of the south line of the north 20 feet of said Lots 16 through 30 Block 5 and the easterly extension thereof and northerly of the following described Line "X". Line "X" being described as follows: Beginning at a point on the east line of said Southeast Quarter of the Southeast Quarter 262.83 feet north from the southeast comer of said Southeast Quarter of the Southeast Quarter, said point being the intersection of said east line with the north right of way line of State Highway 36; thence westerly parallel with the north line of said Block 8, McMillan and Cooley's Addition to Stillwater, MN. to the west line of said Block 8 and said "Line X" there terminating. Together with: The south 30 feet of the north 50 feet of Lots 16 through 30 Block 5, McMillan and Cooley's Addition to Stillwater, MN. McMillan and Cooley's Addition to Stillwater, MN being amended by the Perfected Plat of the City of Stillwater by Myron Shepard recorded as Document No. 416049. Page 2 of 4 , Together with: Those parts of Blocks I and 2 ofMURDOCKS ADDITION TO OAK PARK, those parts of Blocks I and 2 now vacated of MURDOCKS ADDITION TO OAK PARK, that part of Hubert Street and that part of 62nd Street North (platted as Prairie Street) located in the Southwest Quarter of Section 34, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota being described as follows: . Beginning at the southeast comer of Lot 1, Block 2, MURDOCKS ADDITION TO OAK PARK; thence West 83.78 feet to the southwest comer of Lot 2 of said Block 2; thence North 189.74 feet to the southwest comer of vacated Lot 27, Block I of said MURDOCKS ADDITION TO OAK PARK; thence West 41.88 feet to the southwest comer of vacated Lot 26, Block 1; thence North 139.57 feet to the northwest comer of vacated Lot 26, Block 1; thence West 358.81 feet to the intersection of the south line of vacated Lot 12, Block 1 and the east line of the west 18.00 feet of said vacated Lot 12; thence North 139.42 feet along the east line of the west 18.00 feet of said vacated Lot 12 to the north line of said vacated Lot 12; thence North 25.00 feet, continuing along the last described course, to the centerline of 62nd Street North (platted as Prairie Street); thence easterly along said centerline to the northerly extension of the east line of said Block I; thence southerly along said extension and the easterly line of said Blocks 1 and 2 to the point of beginning. . EXCEPT all that part of the Southwest Quarter of Section 34, Township 30 North, Range 20 West, Washington County, Minnesota described as follows: Vacated Lots 4,5 and 6, Block 1, MURDOCKS ADDITION TO OAK PARK. Together with: That part of the Southwest Quarter of the Southwest Quarter of Section 34. Township 30 North, Range 20 West, of the 4th Principal Meridian, Washington County, Minnesota described as follows: Beginning at a point on the west line of said Southwest Quarter of the Southwest Quarter 262.83 feet north from the southwest comer of said Southwest Quarter of the Southwest Quarter, said point is also the intersection of said west line with the north right of way line of State Highway 36; thence East along said right of way line 351.31 feet; thence North, parallel with the east line of Panama Avenue North (platted as Hazel Street, McMillan and Cooley's Addition to Stillwater, MN.) 166.00 feet to the intersection of a line that is parallel with said north right of way line of State Highway 36, said parallel line beginning at a point on said west line of the Southwest Quarter of the Southwest Quarter 890.04 feet South from the centerline of 62nd Street North (formerly Prairie Street); . thence West along said parallel line 351.20 feet to said west line of the Southwest Quarter of the Southwest Quarter; thence South 166.00 feet to the point of beginning. Page 3 of 4 . EXCEPT all that part of the Southwest Quarter of the Southwest Quarter, Section 34, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota, described as follows: Commencing at a point on the west line of said Southwest Quarter where said west line intersects the north right of way line of State Highway 36; thence East, along said right of way line, 155 feet to the point of beginning; thence continue East, along said north right of way line, 105 feet; thence North, parallel with said west line of the Southwest Quarter, 166 feet; thence West, parallel with said north right of way line, 105 feet; thence South, parallel with said west line of the Southwest Quarter, 166 feet to the point of beginning. . ALSO EXCEPT all that part of the Southwest Quarter of the Southwest Quarter, Section 34, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota, described as follows: Commencing at a point on the west line of said Southwest Quarter where said west line intersects the north right of way line of State Highway 36; thence East, along said right of way line, 260 feet to the point of beginning; thence continue East, along said north right of way line, 90 feet; thence North, parallel with said west line of the Southwest Quarter, 166 feet; thence West, parallel with said north right of way line, 90 feet; thence South, parallel with said west line of the Southwest Quarter, 166 feet to the point of beginning. . Page 4 of 4 THIS PAGE LEFT INTENTIONALLY BLANK <'" I . . . RESOLUTION NO. 2005- CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING DETACHMENT OF LANDS FROM THE Lll y OF OAK PARK HEIGTHS AND ANNEXATION OF SAME TO THE Lll l' OF STILLWATER PURSUANT TO AGREEMENT WHEREAS, the City of Stillwater agreed with Washington County and the City of Oak Park Heights to the detachment of certain lands from the City of Oak Park Heights and annexation of the same to the City of Stillwater all pursuant to the Agreement being dated September _,2005; and WHEREAS, the September _, 2005 Agreement as provided also has the City of Oak Park Heights returning to the State of Minnesota its interest in and to certain tax forfeited lands, and otherwise agreeing to the detachment and annexation of those lands to the City of Stillwater in order to facilitate the County's future plans for development of its surrounding campus, both for parking lot and building purposes all pursuant to the signed Agreement; and WHEREAS, the City Council for the City of Oak Park Heights has previously approved the Agreement authorizing the detachment and annexation oflands to the City of Stillwater; and WHEREAS, the City of Stillwater hereby requests by this Resolution the Department of Administration-Municipal Boundary Adjustments to detach certain properties described herein from the City of Oak Park Heights and make a part ofthe City of Stillwater as described in Attachment "A"; and WHEREAS, the property is situated within the City of Oak Park Heights, abuts the municipal boundary of the City of Stillwater in the County of Washington. The petitioned area abuts on the City of Stillwater's south and east boundary; and, WHEREAS, the property proposed for detachment is urban in character and will be developed to support the Washington County Government Center campus; and, WHEREAS, the number of acres in the property proposed for detachment is 5.85 acres and is described as follows: See Legal Descriptions (Attachment A) WHEREAS, the reason detachment is requested is that the area is to be part of the Washington County Government Center campus which is in the City of Stillwater, the County Seat of Washington County; and WHEREAS, the subject area will become a parking lot, vehicular access and provide areas for future Washington County Government Center campus planning; and WHEREAS, the number of residents in the area proposed for detachment is zero; and WHEREAS, there are no buildings on said properties; and WHEREAS, the subject property is predominantly owned in fee by Washington County and, as such, is exempt from the payment of real property taxes. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, that it hereby detaches the following legally described property (Attachment A) and allows it to be attached into the corporate limits of the City of Stillwater, Minnesota on Adopted by the City Council of the City of Stillwater this day of September, 2005 CITY OF STILLWATER Jay L. Kimble, Mayor ATTEST: Diane F. Ward, Clerk ~ , . . . ~ I . . . ATTACHMENT "A" Those parts of Lots 16 through 30 Block 5, Lots 1 through 15 Block 8, together with vacated Wallace Street and that part of Panama Avenue North (platted as Hazel Street) of McMillan and Cooley's Addition to Stillwater, MN., together with any part of the Southeast Quarter of the Southeast Quarter of Section 33, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota lying southerly of the south line of the north 20 feet of said Lots 16 through 30 Block 5 and the easterly extension thereof and northerly of the following described Line "X". Line "X" being described as follows: Beginning at a point on the east line of said Southeast Quarter of the Southeast Quarter 262.83 feet north from the southeast comer of said Southeast Quarter of the Southeast Quarter, said point being the intersection of said east line with the north right of way line of State Highway 36; thence westerly parallel with the north line of said Block 8, McMillan and Cooley's Addition to Stillwater, MN. to the west line of said Block 8 and said "Line X" there terminating. Together with: The south 30 feet of the north 50 feet of Lots 16 through 30 Block 5, McMillan and Cooley's Addition to Stillwater, MN. McMillan and Cooley's Addition to Stillwater, MN being amended by the Perfected Plat of the City of Stillwater by Myron Shepard recorded as Document No. 416049. ~ \ Together with: . Those parts of Blocks 1 and 2 of MURDOCKS ADDITION TO OAK PARK, those parts of Blocks 1 and 2 now vacated of MURDOCKS ADDITION TO OAK PARK, that part of Hubert Street and that part of 62nd Street North (platted as Prairie Street) located in the Southwest Quarter of Section 34, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota being described as follows: Beginning at the southeast corner of Lot 1, Block 2, MURDOCKS ADDITION TO OAK PARK; thence West 83.78 feet to the southwest corner of Lot 2 of said Block 2; thence North 189.74 feet to the southwest corner of vacated Lot 27, Block I of said MURDOCKS ADDITION TO OAK PARK; thence West 41.88 feet to the southwest corner of vacated Lot 26, Block I; thence North 139.57 feet to the northwest corner of vacated Lot 26, Block 1; thence West 358.81 feet to the intersection ofthe south line of vacated Lot 12, Block 1 and the east line of the west 18.00 feet of said vacated Lot 12; thence North 139.42 feet along the east line of the west 18.00 feet of said vacated Lot 12 to the north line of said vacated Lot 12; thence North 25.00 feet, continuing along the last described course, to the centerline of 62nd Street North (platted as Prairie Street); thence easterly along said centerline to the northerly extension ofthe east line of said Block 1; thence southerly along said extension and the easterly line of said Blocks 1 and 2 to the point of beginning. EXCEPT all that part of the Southwest Quarter of Section 34, Township 30 North, Range 20 West, Washington County, Minnesota described as follows: . Vacated Lots 4,5 and 6, Block 1, MURDOCKS ADDITION TO OAK PARK. Together with: That part of the Southwest Quarter of the Southwest Quarter of Section 34. Township 30 North, Range 20 West, of the 4th Principal Meridian, Washington County, Minnesota described as follows: Beginning at a point on the west line of said Southwest Quarter of the Southwest Quarter 262.83 feet north from the southwest comer of said Southwest Quarter of the Southwest Quarter, said point is also the intersection of said west line with the north right of way line of State Highway 36; thence East along said right of way line 351.31 feet; thence North, parallel with the east line of Panama A venue North (platted as Hazel Street, McMillan and Cooley's Addition to Stillwater, MN.) 166.00 feet to the intersection of a line that is parallel with said north right of way line of State Highway 36, said parallel line beginning at a point on said west line ofthe Southwest Quarter of the Southwest Quarter 890.04 feet South from the centerline of 62nd Street North (formerly Prairie Street); thence West along said parallel line 351.20 feet to said west line of the Southwest Quarter of the Southwest Quarter; thence South 166.00 feet to the point of beginning. . .. . . . EXCEPT all that part of the Southwest Quarter of the Southwest Quarter, Section 34, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota, described as follows: Commencing at a point on the west line of said Southwest Quarter where said west line intersects the north right of way line of State Highway 36; thence East, along said right of way line, 155 feet to the point of beginning; thence continue East, along said north right of way line, 105 feet; thence North, parallel with said west line of the Southwest Quarter, 166 feet; thence West, parallel with said north right of way line, 105 feet; thence South, parallel with said west line of the Southwest Quarter, 166 feet to the point of beginning. ALSO EXCEPT all that part of the Southwest Quarter of the Southwest Quarter, Section 34, Township 30 North, Range 20 West of the 4th Principal Meridian, Washington County, Minnesota, described as follows: Commencing at a point on the west line of said Southwest Quarter where said west line intersects the north right of way line of State Highway 36; thence East, along said right of way line, 260 feet to the point of beginning; thence continue East, along said north right of way line, 90 feet; thence North, parallel with said west line of the Southwest Quarter, 166 feet; thence West, parallel with said north right of way line, 90 feet; thence South, parallel with said west line of the Southwest Quarter, 166 feet to the point of beginning. . MEMORANDUM TO: Mayor and City Council FROM: ,,~ Klayton Eckles, Director of Public Works ~-l: DATE: September 15,2005 SUBJECT: Council Decision on Selection ofRec Center Snow Removal Contractor DISCUSSION Since completion of the ice arena the City has been using a local contractor, Concrete Masonry Solutions (formerly known as Lehmicke Construction) for snow removal at the Rec Center. To date the City has been quite pleased with the performance and total costs . associated with this service. We recently received requests from other contractors to be considered for providing this service. The City should review its proposals every few years to ensure we are still getting a fair price. For the Rec Center Snow Removal Contract, City Council may wish to either negotiate with the existing contractor or in addition receive or solicit quotations from other contractors in the area. RECOMMENDA TION Staff recommends that Council provide some direction concerning how staff should proceed with the selection process for the 2005-06 snow removal season. . I . . . ,. Chair: A2enda: Minutes: Treasurer: Attornev: Planner: En2ineer: STILL\VATER TO\VNSHIP September 22, 2005 Stillwater Town Hall Doriott Adopt Approve Minutes: Regular Town Board Meeting Septembcr 8, 2005 1. Report 2. Claims And Checks 3. Escrow Discussion 1. Moratorium Discussion Re Cluster Development 1. Bluffs Of Stillwater Preliminary Plat 2. Victory Pass Preliminary Plat 3. Subdivision Procedures,Notification,etc. 4. Workshop Open Space Subdivisions, PUDs 5. Kindlien Letter 1. Bid For Road Maintcnance 2. Sign Maintenance Agreement Signals At Hways 12 And 15 Revision 3. Asmus Blind Driveway Update? 4. Arcola Roadside Trail Issue 5. Bituminous Overlay 6. Transportation Plan 2006-2010 7. Lepinski? People Portion: 1 Clerk: 1. Approve Two More Election Judges For November Election 2. Sound System, Yet Again Committees: 1. Park Committee 2. Planning Commission Old Business: 1. Buckthorn Meeting Update-Oct. 11,2005-Reminder 2. Boomsite Meeting Update-Johnson New Business: Adiourn: 9/19/2005 Pat Bantli .. \ . August 11, 2005 BUCHMAN VARIANCE HEARING Town Hall 7:00 P.M. Mr. Buchman is requesting a variance to expand an existing garage on a 2.5 acre parcel of land. The proposed garage is 1,300 square feet which is more than the 1,000 square feet allowed. There are two related families living on this parcel. Location is 13305 North Boutwell Road, Stillwater Township. August 11, 2005 PETERSON VARIANCE HEARING Town Hall 7: 15 P.M. Due to drainage problems Mr. Peterson proposes a roof extension at his existing home. The variance is required due to the Lower St. Croix River Bluffland and Shoreland Management Regulations. Location is 9260 St. Croix Trail North, Stillwater Township. August 11, 2005 STILLWATER TOWN BOARD MEETING Town Hall 7:30 P.M. PRESENT: Chairperson Linda Countryman, Supervisors Jim Hiniker, David Johnson, Sheila-Marie Untiedt and Jim Doriott. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul Pearson, Planner Ed Sanderson and Chief of Police Steve Nelson. 1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 7/28/05 Stillwater town board meeting minutes with the corrections that Jim Hiniker will be on the website group and the meeting will be changed to August 23. (5 ayes) HEARJNG~ISCUSSION AND ACTION a. Buchman Variance Reauest -13305 North Boutwell Road, Stillwater Township. A hardship due to the limited size of the lot has not been proven. Also the board members are reticent to allow the variance because the property will eventually be in the City of Stillwater where size restrictions would be more stringent. However, the board members wil! communicate with the city and find out their feelings. This hearing will be held over until the information is received. . b. Peterson Variance Reauest - 9260 St. Croix Trail North, Stillwater Township. A roofline drainage problem caused by a flat roof over the applicant's garage has made this variance necessary. The National Park Service has given their approval for the project. .' . 5. . Stillwater Town Board Meeting - 8/11/05 Page Two M/S/P Johnson/Doriott moved to approve a variance for a roof extension over an existing flat roof deck of Mr. Peterson's dwelling at 9260 St. Croix Trail North in Stillwater Township and a 6 foot extension of the back of the house away from the river. (5 ayes) 3. TREASURER- a. The monthly report was given. b. Claims and checks # 17353 through # 17373 were approved for payment. c. Escrow accounts will be discussed at the next meeting. d. The levy will be discussed at the first town board meeting in September. e. A date will be set for the 2006 budget meeting. 4. ATTORNEY- a. The cost of the 0 and E information for Mr. Otis is escalating. The attorney will check with the City of Stillwater to find out if they have the information. b. The Gohlike noise complaint letter was not returned. c. Notices - Townshio Public Hearinas - Property owners within 350 feet of a proposed subdivision must be notified. For variances notices must be sent to residents within 500 feet. PLANNER - a. Sell Certificate Of Comoliance - M/S/P DoriottjUntiedt moved to approve a certificate of compliance for Gloria Sell to place a garage in front of her house at 10690 Quarry Avenue North due to a location hardship. The design and color must match the house and screening is recommended. (5 ayes) b. Heifort Street Vacation - M/S/P Hiniker/Untiedt moved to approve the vacation of 10th Street that is on Henry Heifort's property (9271 Norell Avenue North) in the old North Stillwater Subdivision. (5 ayes) c. Victory Pass and Otchiowe Prairie Subdivisions - were withdrawn from the agenda until a later date in order for the planner to gather more necessary information. Residents present were informed that the subdivision would be on a future agenda. Sheila-Marie Untiedt will receive E-Mail comments from concerned citizens and make sure they are put into the record. 6. PEOPLE PORTION - a. Chief of Police Steve Nelson reported that boat trailers were found on private property. The situation was remedied. b. Sheriff's Deputy John Stoffel spoke about ongoing mailbox problems and the need to note license plate numbers of unfamiliar vehicles. c. Paul Wyler (Youth Services) spoke about the use of money from the township to help deal with troubled youths. The amount given is based on the % of juveniles helped from our community. . d. Dave Brady (Stillwater City Recreation Center) spoke about how the money from the township has helped in making recreational activities available for youths and adults in the area. The stipend that the township contributes \. Stillwater Town Board Meeting - 8/11/05 will be finished in a few years and it is not expected that after that more will be needed from the township. e. Colleen Danford (Lucy Winton Bell Soccer Fields) - spoke about the eight athletic fields that have been developed servicing the V AA (4,500 kids play sports there). The stipend from the township is ongoing for a 10 year period. Page Three . 7. ENGINEER- a. Mr. Lepinski is still busy farming. He will call the engineer next week and if he doesn't the engineer will follow-up on the situation. b. Otchiowe Trails - Mr. Montanari has answered the engineer's letter about finishing the roads in his subdivision. Raleighs will be contacted to oversee paving and patching the roads. Tower Asphalt will do the work. A schedule will be forthcoming. The work must be completed by September 16th. If not the township can step in and get the roads finished. (The letter of credit is $69,000.00.) c. The engineer will contact Raleighs to do brush work around road signs. If tree trimming is necessary Joe Haines will be contacted. d. Road Maintenance Soecs - There will be a change for bid openings to 9/13/05 and review by the board 9/22. Ditch maintenance is to be included in specs. M/S/P Untiedt/Hiniker moved to let the bids for the 2005 road maintenance program. (5 ayes) . e. Soeed Issues - Arcola Trail residents are requesting more speed limit signs and patrol by the Washington County Sheriffs. f. Blind Drivewav - The engineer will look into a blind driveway across the tracks in Hunters Ridge. 8. HIGHWAY 15 FUNDING SUPPORT REOUEST - M/S/P Unti-edt/Hiniker moved to support Washington County's attempts to receive federal funding for help with the future Highway 15 upgrades. (5 ayes) 9. CARNELIAN/MARINE WATERSHED AND MARINE WMO MERGER - M/S/P Johnson/Hiniker moved that when there is notification that other parties are ready to sign the merger, Stillwater Township will join them. (5 ayes) 10. ADJOURNMENT - Meeting adjourned at 10:30 p.m. Clerk Chairperson . Approved I Diane Ward eom: ent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, September 15, 2005 11 :04 AM Pat Raddatz Washington County Board Agenda - 9/20/05 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda September 20, 2005 * 9:00 a.m. 1. 9:00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the ~ounty Board secretary or the County Administrator. The County Board Chair will ask you to come . the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 9: 10 - Consent Calendar 4. 9: 10 - Transportation and Physical Development * Dennis O'Donnell, Senior Planner Determination of Need for an EIS for Expansion of Aggregate Industries' Mining Operation in Grey Cloud Island Township 5. 9:30 - General Administration * Jim Schug, Administrator Distinguished Budget Presentation Award for 2005 6. 9:35 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary .ecause of discussion will be scheduled for a future board meeting. 7. Board Correspondence " 8. 9:55 - Adjourn , 9. 10:05 to 10:30 - 2006 Budget Hearings . -General Operations -Court Administration -Internal Service Departments: Administration, Financial Services, Human Resources and Information Technology 10. 10:30 to 11 :00 - Board Workshop with Assessment, Taxpayer Services and Elections Review Property Tax and Appraisal Information on the County Website 11. 11 :00 to 11 :30 - Board Workshop with County Library Supervision of Law Library Staff by Washington County Library Director 12. 11 :30 to 12:30 - Board Workshop with Transportation and Physical Development Presentation of the Service Center Preliminary Architectural Designs *********************************************************************************** Meeting Notices September 20 - Housing and Redevelopment Authority 3:30 p.m., 1584 Hadley Avenue North * Oakdale . September 21 - Workforce Investment Board 8:30 a.m., 2150 Radio Drive * Woodbury September 21 - Plat Commission 9:30 a.m., Washington County Government Center September 22 - Community Corrections Advisory 7:30 a.m., Washington County Government Center *********************************************************************************** Washington County Board of Commissioners Consent Calendar * September 20,2005 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A linpro\1al nf tho C:optemhor 6 2n05 Bnarn meoting min..toc ,. I 'I'-' I Y ~I IV'-''-' L IIIUvl ,v V U I I "-'1.1, 1IIIIIU",,-,\o,1. Assessment, Taxpayer Services and Elections B. Approval of resolution, renewal of premises permit application for the Hastings Lions Club, Denmark Township, to sell pull tabs at The Point. . 2 ! Community Services C. Approval of a needs determination for East Suburban Resources (a day training and habilitation .rvice for adults with developmental disabilities) to open a new facility in Cottage Grove and to Increase their rates effective January 1, 2006. Library D. Approval to amend the county fee schedule to include a $5.50 fee for headsets for personal computers used in the Library. Transportation and Physical Development E. Information only * Com cast Corporation employees will be volunteering their time and efforts in the Lake Elmo Park Reserve on October 1, 2005 for various clean up and planting activities in cooperation with Great River Greening. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . . 3 Page 1 of 4 # From: info@artreachalliance.org Sent: Thursday, September 08,2005 12:26 PM To: ArtReach Alliance Calendar of Events Subject: ArtReach Alliance: September Art Events Calendar . Diane Ward ArtReach Alliance: September Art Events Calendar SEPTEMBER Bill Ammerman Through September Lakeview Hospital Art Gallery 917 W Church St., Stillwater, MN Lydia Weber ArtReach Alliance Featured Artist September & October ArtReach Alliance member artist Lydia Weber's work will be on display in the ArtReach Alliance office located in the Washington County Historic Courthouse, 101 W Pine St., Stillwater. Call 651.439.1465 for hours. . Private Lives - St. Croix Festival Theater Through September 18 A classic comedy by Noel Coward. Performances run Thu, Fri, and Sat nights at 7:30, Sundays at 2:00 with a special 2:00 performance the second Thursday of each run. Tickets are $20 each, with discounts for seniors, students, and groups of 10 or more. Reservations are highly recommended. Call the Festival Theatre Box Office at 888-887-6002 or visit www.festivaltheatre.org. The Phipps Center for the Arts August 26 - October 2 109 Locust Street, Hudson, WI Wendy Olson, River Falls, Wis., acrylic paintings and ceramic sculpture; Fred Kaemmer, St. Paul, glass; Elizabeth Luger, Minnetonka, fiber sculpture; Linae Enockson, Minneapolis, fiber sculpture and installation; Polly Norman, Edina, hand-colored silver gelatin prints. Reception Friday, September 2,6:30 - 8:30 p.m. Monday - Saturday, 9 a.m. - 4:30 p.m.; Sunday, noon - 4:30 p.m.; Free 715/386-2305 or www.ThePhiQPs.orq Washington County Bluegrass Festival Saturday, September 10th, 3-7 pm Lake Elmo Park Reserve, 1515 Keats Ave. Lake Elmo Park Reserve is located one mile north of Interstate 94 and County Road 19. FUN FOR THE ENTIRE FAMILY! Bring a blanket or chair, and enjoy an afternoon of music in the park! Crafts for the kids and food vendors will also be available. Free (parking fees required). For more info call (651) 430-8370 or QQI~?(Cilco.washington.mn.us. . "Rehearsal for Murder" September 9 - October 1 on Fridays and Saturdays at 8pm Sunday, October 2 at 2:30 pm The Phipps Center for the Arts, 109 Locust Street, Hudson, WI Adapted by D.D. Brooke from the teleplay by Richard Levinson and William Link. A brilliant 9/9/2005 Page 2 of 4 . playwright creates a new playas part of a scheme to discover who murdered his fiancee, a famous actress. In a dark, ominous theater, the actors reconstruct the events which . led to the hapless woman's death. Tickets are $19 for adults and $12 for youth and students with an lO, with a $2 discount for the opening weekend, and a $2 discount for seniors on the Sunday matinee. 715/386-8409 or www.ThePhiDDs..QI9 Pete Giese (Giese's Iron Creations Gallery) September 11th 12:30 - 4:30 p.m. Pete Giese (Giese's Iron Creations Gallery) will be demonstrating his blacksmithing skills at the City of Eden Prairie's 26th Annual Sunbonnet Day event located at the City's beautiful Riley-Jacques Farmstead in Riley Lake Park. Pete will be doing demonstrations on the blacksmith's craft and offering for sale some of his iron work. Also on site will be a small farmers market, hay rides, old fashioned games, bluegrass music and more. For more information please call Sandy Werts, Eden Prairie Parks, at 952-949-8450. Artists' Conversations This year's theme is Cultivating Community. Attend one or more of these scheduled conversations to explore the topic with artists in your community. Participation in these conversations is not mandatory to submit work for the exhibit or to take part in the open mic event, but may prove helpful and motivational. One need not be an artist to attend! Tuesday, September 13, 6 - 8 p.m. - The Phipps Center for the Arts, Hudson, Wis. September 29, 6 - 8 p.m. - ArtReach Alliance, Washington County Historic Courthouse, Stillwater, Minn. Other conversations to join: TBD, 6 - 8 p.m. - University of Wisconsin at River Falls. October TBD - Book-reading discussion group at Arcola Mills, Stillwater, Minn. Boutwells Residents Show: Celebrating Artists and Their Inspiration Friday, September 16 from 5-8 pm Saturday, Sept 17 10am-3pm Boutwell's Landing, 5600 Norwich Parkway, Oak Park Heights. . 3rd Annual Stillwater Historic Homes Tour Saturday, September 17th 10 am - 4 pm Featuring the art and architecture of Stillwater's treasures. This walking tour will begin at the Washington County Historic Courthouse and features five of Stillwater's beautiful homes. Each home will feature the artwork of two or three local artists. Tickets are $13 in advance, $15 at the door and can be ordered starting by calling 651-439-1465 or online at www.artreachalliance.orq The 5th Annual Rustic Road 13 Pottery Sale September 17 - 18, 2005 Hours: Saturday, lOam - 6pm, Sunday, 12pm - 5pm 1148 Troutbrook Road, Hudson, WI 54016 This year 13 potters will be present: Jeremy Balfanz, Jan Bilek, Carl Erickson, Steve Hemingway, James Hvidsten, Peter Jadoonath, Ernest Miller, Dick Morse, Dyann Myers, Beth Ryan, Lynnea Schwieters, Marjorie Wade and Scott Zeinert. Visitors will again have the opportunity to meet with the artists and talk to them about their work, while the artists will share their knowledge of ceramics through potter's wheel and raku firing demonstrations. Demonstrations throughout the day. 10% of all sales will be donated to local charities. Admission is FREE. Marine Art Fair September 17-18th Sponsored by Marine Volunteer Fire Dept. 651-433-3636 e 9/9/2005 Page 3 of 4 , . Rob Richards Sunday, September 18th at 2 p.m. The Phipps Center for the Arts, 109 Locust Street, Hudson, WI The house organist of the historic EI Capitan Theatre in Hollywood will perform Disney melodies from classic to contemporary and accompany silent comedies, including rare 1920s Disney animation. Tickets are $19 for all adults and $12 for children and students with a current !D. 715/386-8409 or wV{w.ThePbioos.org MONROE CROSSING Saturday, September 24th at 8 pm High-energy, foot-stomp'n bluegrass quintet. Monroecrossing.com Tickets range in price from $15 to $20 with discounts for seniors, students and groups of 10 or more. Reservations are highly recommended.Call the Festival Theatre Box Office at 888-887-6002 or visit W'tLW. festiva Itheatre. orq. "Jazz Came up the River" Vallee de Croix Fall Show Sunday, Sept. 25th at 3:00pm Water Street Inn, 101 S. Water Street, Stillwater, MN Guest Quartet: Happiness Emporium. Tickets are $15. Call 651- 464-2044 for more info. . Pat Donohue & Randy Sabien Sunday, September 25 at 7 p.m. The Phipps Center for the Arts, 109 Locust Street, Hudson, WI The finger-picking guitarist of "A Prairie Home Companion" fame teams with "the past, present, and future of jazz violin" for a concert of soulful blues, swinging instrumentals, and clever original tunes. Tickets are $19 for all adults and $12 for children and students with a current !D. 715/386-8409 or www.ThePhipR~rg Afton Art Fair September 24-25th Sponsored by the Phipps 715/386-8409 or www.ThePhipos.orq Cultivating Community Discussion September 29, 6-8pm Washington County Historic Courthouse, 101 W Pine St., Stillwater Join us for a community conversation as part of the "Cultivating Community" regional arts collaboration. ArtReach's event will begin with a community collaborative piece - and a discussion with C. Michael-jon Pease, Executive Director of the Cornucopia Arts Center in Lanesboro, MN. Each attendee will create a clay leaf for our community tree, and Mr. Pease will share his ideas on community building through the arts and how Lanesboro has been affected by the Cornucopia Art Center. The Glass Menagerie - St. Croix Festival Theater September 29 - October 16 A classic drama by Tennessee Williams. Performances run Thu, Fri, and Sat nights at 7:30, Sundays at 2:00 with a special 2:00 performance the second Thursday of each run. Tickets are $20 each, with discounts for seniors, students, and groups of 10 or more. Reservations are highly recommended. Call the Festival Theatre Box Office at 888-887-6002 or visit www.festivaltheatre.orq. . Oil Painting with Kami Polzin Rivertown Studio (above Johnny's T.V.) 242 N Main St, Stillwater Come learn the beauty of painting in oils. Beginners to advanced painters. Each artist will work at there own pace, with many critiques throughout the class. Classes begin the first 9/9/2005 Page 4 of 4 , Monday of each month from 10:00-1:00 and 6:00-9:00 and most students continue month to month. There is a class lecture once a month for the first hour of class. 651-439-0540 . ********************************************** For a complete listing of local art related events visit the ArtReach Alliance website at \Nw\N.QrtreachalliAOj:~. QIg. The ArtReach Alliance Events is a monthly e-mail update distributed to help our members and subscribers stay informed on issues, events, and opportunities related to the arts in Stillwater and the greater St. Croix Valley. All subscribers' names and e-mail addresses are kept confidential. If you are an ArtReach Alliance member and would like to have your event(s) listed, email your information to info(Ci)_c:lrtreachalliance.org. If you are currently not a member, please consider joining at our website w\Nw.artre<:L<:\lCllliiince.org. If you would like to be removed from this mailing list please reply to this message with the subject line "Remove." ********************************************** ArtReach Alliance Connecting the community and the arts Washington County Historic Courthouse 101 West Pine Street Stillwater, MN 55082 Phone: 651-439-1465 Fax: 651-439-1560 Email: info(Ci)artreachalliance.ora W ebsite: htlR~LL\fyYY~ClrtIeachg II ianc~.orgL . . 9/9/2005 , Agenda item 4.A. . STILL WATER PUBLIC LIBRARY 223 N. FOURTH ST. STILL WATER, MN 55082-4806 651439-1675 FAX 651 439-0012 Board of Trustees Meeting Minutes Tuesday, August 9,2005 Present: Bill Hickey, Dick Huelsmann, Ruth Ranum, Julia Sandstrom, Brian Simonet, Andrea Tipple, Mary Weber Absent: ML Rice, Bill Fredell . Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Can to Order President Hickey called the meeting to order at 7:05 pm in the temporary library facility at Valley Ridge Mall, 1305 Frontage Road West 2. Adoption of the Agenda The agenda was adopted. Tipple/Simonet 3. Communications and Public Commentary Several comments from patrons were shared. These included a number of compliments regarding the Temporary Library (including requests to keep it as a branch), a request for more copies of popular books, and a letter from Foresite Property Management . 4. Consent Calendar The Consent Calendar was approved including payment of bills in the amount of $41, 173.46. Weber/Tipple 5. Building Expansion A. Progress Report Building progress to date was discussed, with an update regarding discussions with the several utility companies and timing for relocation of services as needed. Also discussed were the recent project update given to the HPC, and the upcoming meeting with the Water Board. C. Decision making Process for Handling Change Orders The Board confirmed that oversight and decision-making authority for post- Guaranteed Maximum Price (GMP) issues has been delegated to Fredell/Hickey/Huelsmann as a continuation of the authority delegated for pre-GMP management Update reports are to be made to the full Board at the regular monthly meetings. . 6. Fundraising Campaign A. Campaign Events Update from Trustee Simonet re: August golftoumament- this year's event was more successful than 2004, with 70 golfers and a large number of dinner-only attendees. B. Report of Other Progress to Date Some donations continue to arrive in response to the direct-mailing. C. Pursuing Board Fundraising Targets Board members are reminded of their own pledges and to keep encouraging the contacts that have been identified. The campaign is still open. 7. Parking Agreement with Ascension Church This agreement has been finalized and is in the Church's hands for signature. . 8. 2006 Budget A. Operating Budget & Capital Budget The Board approved the revised 2006 capital budget requests as modified after the Director's discussions with the City Manager. $30,000 was cut from the Capital Budget Huelsmann/Ranum 9. Other 10. Adjournment The meeting adjourned at 8:35 p.m. . . O~/B~UOO5 B5:58 55143947B5 PAGE 02/EJ2 , Stillwater Township . Calendar Chair Doriott September 13 School Board Primary 7:00 AM - 800 PM September 22 Town Board Meeting 7:00 PM Chair Doriott October 6 Planning Commission 7:00 PM October 11 Buckthorn Meeting 7: 00 PM October 13 Town Board Meeting 7:00 PM October 26 Budget Meeting 7:00 PM October 27 Town Board Meeting 7:00 PM Chair Hiniker November 3 Planning Commission 7:00 PM November 8 School Board Ejection 7:00 AM - 8:00 PM November 10 Town Board Meeting 7:00 PM . Chair Hlnicker December 1 Planning Commission 7:00 PM December 8 Town Board Meeting 7:00 PM ~o~r upervis?rs may attend any or all of the above meetings. I me I 8 ra held tn the town hall unless otherwise specified. a~nti ~ Clerk, Stillwater Township . September 10, 2005 , September 8, 2005 STILLWATER TOWN BOARD MEETING Town Hall 7:00 P,M. PRESENT: Chairperson Jim Doriott, Supervisors Sheila-Marie Untiedt, Jim Hiniker, David Johnson and Linda Countryman. Also, Treasurer Gloria Sell, Attorney Soren Mattick, Engineer Paul Pearson, Planner Dick Thompson and Police Chief Steve Nelson. 1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended. (3 ayes) David Johnson arrived. 2. MINUTES - M/S/P Hiniker/Untiedt moved to approve the 8/25/05 Stillwater town board meeting minutes as written. (4 ayes) Linda Countryman arrived. 3. TREASURER - Claims and checks #17387 to #17408 were reviewed and approved. 4. PLANNER- a. Tuckner Lot Line Adiustment - moved approval of a lot line adjustment on Mendel Road for Roger Tuckner. Costs generated outside of the meeting . to be paid by the applicant. b. VictorY Pass Subdivision - Preliminarv Plat - Preliminary plat approval for this subdivision was requested by the developer. After lengthy discussion it appeared that there were too many loose ends for approval at this meeting. The planner expressed that he would have all the loose ends dealt with by the next meeting. Therefore, the matter is tabled until September 22. The planner will do up a written response. M/S/P Untiedt/Countryman moved to table the Victory Pass Subdivision Preliminary Plat status. (5 ayes) 5. CHIEF OF POLICE REPORT - a. Another dangerous dog situation has been handled. b. There was discussion regarding the just finished National Park Service Compendium. Turkey hunting was not included. That matter will be checked out as previously it was suggested that it be allowed. c. More flexibility for fire permits will be investigated. 6. BOUTWELL ROAD AREA - Stillwater City's Assistant Engineer Sanders was present to let people know about projects the city will be doing this winter. 7. CUB SCOUTS - M/S/P Untiedt/Johnson moved to allow Matt Beane to hold cub . scout meetings in the town hall during the winter months. There will be 8 boys involved. Sundays 2:30 p.m. - 5:00p.m. (5 ayes) , . . . STILLWA TLR. FU5LlC L15R.AR.Y 22) N. Fourth St., Stillwater MN 55082-+806 651.+)9.1675 FAX 651.+)9.0012 Board of Trustees Meeting Agenda Tuesday, September 13,2005, 7:00 P.M. - NO BUSINESS [VIA Y BE TRANSACTED UNTIL AFTER 8 P.!\1. - 1. Call to Order & Introductions 2. Adoption of the Agenda 3. Communications and Public Commentary 4. Consent Calendar A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report F. Director and Other Staff Reports+ G. Financial Report+ H. Policy Review ~ Circulation Policy+ A+ I A 5. Building Expansion A. Progress Report 6. Fundraising Campaign A. Campaign Events B. Report of Other Progress to Date C. Board Fundraising Targets & Pledges 7. Release of Capital ~ 2005 part 4 A+ 8. 2006 Budget Request 9. Registration/Use Restrictions A+ 10. Other 11. Adjournment If you are unable to attend this meeting, please leave a message for Ann (ext 17) before 5 P.M. on Monday, September 12,2005. A=Action Item I=Information Item D=Discussion Item += Document in Packet *= Document to be Distributed at Meeting #=Document Previously Distributed I Diane Ward Arom: ~ent: To: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, September 08, 2005 11 :37 AM Pat Raddatz Washington County Board Agenda - 9/13/05 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County Board Agenda ***Please Note Change in Time*** September 13, 2005 * 4:30 p.m. 4:30 to 5: 15 - 2006 Budget Preview and Open House The Washington County Board of Commissioners will host an informal open house for the public concerning the proposed 2006 county budget. Budget information will be displayed in the County Board room and staff members will be available to provide information and answer individual questions concerning the proposed budget .. 5:15 - Roll Call Pledge of Allegiance 2. 5:15 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and address, and present your comments. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. The chair may also limit the number of individual presentations to accommodate the scheduled agenda items. 3. 5:20 - Consent Calendar 4. 5:20 - Transportation and Physical Development * Don Theisen, Director Agreement with BNSF Railway and MN Commercial Railway Company * CSAH 14/8 5. 5:30 - General Administration * Jim Schug, County Administrator tl. Public Comments on Proposed 2006 Budget B. County Board Action on Proposed 2006 Budget, Levy and HRA Levy \I 1. Resolution * Proposed Budget for Payable 2006 2. Resolution * Certifying the Proposed Property Tax levy for Payable 2006 for Washington County . and Special Levy for Washington County Housing and Redevelopment Authority and Regional Railroad Authority 3. Resolution * Certifying the Proposed Property Tax Levy for Payable 2006 for Washington County Housing and Redevelopment Authority 6. 5:50 - Commissioner Reports * Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. Board Correspondence 8. 6:00 - Adjourn *********************************************************************************** Meeting Notices September 13 - Mental Health Advisory Council 4:00 p.m., Washington County Government Center . September 14 - Metro Emergency Services Board 10:30 a.m., 2099 University Avenue West * S1. Paul September 14 * MELSA 12:00 p.m., 1619 Dayton Avenue * S1. Paul September 14 * MICA 2:00 p.m., 161 S1. Anthony Avenue * S1. Paul September 14 - Rush Line Task Force 3:30 p.m., White Bear Lake City Hall September 15 - Minnesota Extension Committee 5:30 p.m., Washington County Government Center September 15 - Parks and Open Space Commission 7:00 p.m., Washington County Government Center *********************************************************************************** Washington County Board of Commissioners Consent Calendar * September 13, 2005 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for . discussion and/or separate action. The following items are presented for Board approval/adoption: 2 , Administration A. Approval to authorize the County Board Chair to sign a letter in response to the Independent .uditor's findings and recommendations contained in the draft report on the internal control structure and compliance for the year ending December 31,2004. Assessment, Taxpayer Services and Elections B. Approval of resolution supporting the applications for approval of a new use of tax forfeited land, located in the City of Stillwater. C. Approval of a temporary on-sale 3.2 malt liquor license for the Greeder-Hinds-Comfort Post 323, Construction and Landscape Expo, to be held at the Washington County Fairgrounds on September 22, 23, and 24, 2005. Recorder D. Approval for Plat of St. Croix Ridge, Denmark Township. Transportation and Physical and Development E. Approval of resolution, authorizing the Director of the Department of Transportation and Physical Development to install and maintain stop signs at CSAH 38 (Hastings Avenue) and CSAH 38 (Glen Road) located in the City of Newport to create an all way stop condition. a. Approval of resolution, bid award for intersection modification construction at the intersection of WSAH 12 (75th Street North) and CSAH 17 (Lake Elmo Avenue) in the City of Grant to Jay Bros., Inc. lowest responsible bidder, in the amount of $134,080.42 conditioned upon the execution of a contract as required by law. G. Approval and execution of the Metropolitan Council Grant Agreement No. SG-05-077 in the amount of $240,000 for recreation and open space development at Lake Elmo Park Reserve. H. Approval and execution of the Metropolitan Council Grant Agreement. SG-05-080 in the amount of $480,000 for recreation and open space acquisition within the Big Marine Park Reserve. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn.us . 3 STILL \V A TER TO\VNSHIP \ September 8, 2005 Stillwater Town Hall . Chair: Doriott A2enda: Adopt Minutes: Approve Minutes: Regular Town Board Meeting August 25, 2005 Treasurer: 1. Report 2. Claims And Checks 3. Planner Requests Escrow Next Meeting Attornev: 1 Sign Resolution Opting Out Of Board Of Equalization Planner: 1. Flow Chart For Developments And Special Permits 2. Victory Pass-Outstanding Issues And Road Connection To Quail Ave 3. Bluffs Of Stillwater Preliminary Plat 4. Procedures re: Subdivision Reviews-Notify Landowners 1/2 Mile, Steps In Subdivision Process, Procedure For Hearings and Plan Com. Meetings 5. Future Comprehensive Plan Update Enl!ineer: 1. Bid For Road Maintenance 2. Sign Maintenance Agreement Signals At Hways 12 and 15 3. Asmus Blind Driveway . Peoole Portion: 1. Chief of Police Report 2. Sanders Re: Boutwell Road Clerk: 1. Approve Vicky Turchiniack and Linda Francis For Fall Elections 2. Discuss Trees At Town Hall Committees: I. Park Committee 2. Planning Commission Old Business: 1. Buckthorn Meeting Update-Oct. 11,2005-Jim Doriott 2. Boomsite Meeting Update-Johnson New Business: Adiourn: . 9/6/2005 Pat Bantli