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Home My WebLink About2004-01-06 CC Packet _EGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-01 Council Chambers, 216 North Fourth Street January 6, 2004 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL STAFF REPORTS 1.Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin. City Attorney City Administrator OTHER BUSINESS 1. Downtown Planning for 2004 2. Possible approval transfer of funds for South Main On-Street Parking I? Budget CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 16 PETITIONS, INDIVIDUALS, DELEGATIONS & COMME 1. Nature Valley Grand Prix - Stillwater Criterium - An .PEN FORUM The Open Forum is a portion of the Coun the meeting agenda. The Council may to staff regarding investigation of the PUBLIC HE address Council on subjects which are not a part of reply at the time of the statement or may give direction ssed. CONSENT AGENDA* 1. Resolution 2004-01, direc 2. Resolution 2004-02, auth 3. Resolution 2004-03, a Assistance Program ( 4. Approval to purchase 5. Resolution 200 6. Resolution 20 the City of S . Revenue 7. Request 8. Resol f bills hase of equipment Street, Shop, Park & Sewer Dept. al Agreement with The Sand Creek Group for Employee s. di r police investigator cars ving retainer for City Attorney for year 2004 , ion relating to financing of certain proposed projects to be undertaken by estab Ishing compliance with reimbursement bond regulations under the Internal 04 Capital Funds - Library designation of depositories for 2004 NEW BUSINESS . 1. Possible approval of Issuance of $4,695,000 general Obligation Improvement Bonds, Series 2004A and $755,000 General Obligation Capital Outlay Bonds, Series 2004B (Resolution) 2. Possible final plat approval for Settlers Glen 5th Addition Case No. SUB-F/03-99 (Resolution) 3. Possible approval of Pledge Allegiance Dates for 2004 4. Election of Vice Mayor (Resolution) 5. Possible designation of official newspaper for 2004 (Resolution) 6. Possible approval of November 2004 meeting date and canvassing board dates for 2004 Elections 7. Approval Community Development Block Grant Program for 2004 (Resolution) 8. Approval of the Stillwater Brown's Creek Protection Initiative Grant Agreement (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONSIREQUESTS COUNCIL REQUEST ITEMS . * All items listed under the consent agenda are considered to be routine by enacted by one motion. There will be no separate discussion on thes it citizen so requests, in which event, the items will be removed from th separately. ncil and will be a Council Member or nda and considered STAFF REPORTS (continued) ADJOURNMENT . .. 2 · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director /l---- January 6, 2004 Downtown Plan Activities for 2004 Background. Much has happened in the Downtown in 2003 with the review and approval of the Terra Springs, Lofts and Arbors Projects. . Besides these private driven developments, the City purchased the remaining Burlington Northern right of way, initiated a Lowell Park/Main Street Downtown Plan update, initiated 3rd phase f100dwall feasibility work, studied newsstand and sidewalk dining options and discussed development possibilities with the Trinity Church and development options for the Olive Street and UBC parking lots. As a part of the Downtown Plan Update, park expansion and a parking structure to replace parking removed on the east side of Main Street is up for consideration. There is a lot going on. These activities individually and collectively will have an effect on the Downtown. In order to put the many 2003-2004 projects into a renewed planning and design framework, it is suggested that the 1988 Downtown Plan be updated. The Downtown Plan has provided the downtown with use and design direction for the past 15 years and continues to provide a general guide for downtown development. From my view, now "that the holes have been filled in", what is needed is a fresh comprehensive, holistic review of Downtown focusing on improving its appearance and making it more friendly for users (shoppers, residents and visitors). The 1988 Downtown Plan was comprehensive and identified the infrastructure improvement needs and pattern of future land uses; residential, commercial, parking, mixed use, parks and trails. . The proposed plan update would build on the progress made over the last 15 years and identify and enhance the character and appearance of historic Downtown providing a framework for future improvement such as the f1oodwall, parking lots or structures, Main Street/Lowell Park pedestrian promenade, streetscape, signage and pedestrian amenities - essentially the design details that help make a difference and enhance the specialness of Downtown Stillwater while keeping its uniqueness and genuineness The attached Downtown Streetscaoe Enhancement Studv Prooosal addresses the design challenges facing the City as described above. The results of the study would be a . community agreed upon design framework for Downtown improvements hopefully for the next 15 years. The study would ensure that the appearance and design quality"of public and private improvements contribute to the specialness and uniqueness of Stillwater. Beyond the Downtown Streetscape Enhancement Study, a detailed phased improvement implementation and funding program would be developed. Funding and support for plan implementation should grow out of the community involvement in the plan development process. It is recommended that if the Council agrees with this general approach, the study proposal be reviewed by City Downtown Committees for review, comment and support and return to the City Council for recommendation at a later date - possibly February 3rd, 2004. Attachment: Downtown Streetscape Enhancement Study . . . . . Lane Design Group, Inc. 135 Lost Lake Court Mahtomedi, Minnesota 55115-1866 651 653-3839 tel 651 429-0689 fax Mr. Steve Russell Director of Community Development City of Stillwater, Mi nnesota 216 N. Fourth Street Stillwater, Minnesota 55082 January 5, 2003 Mr. Russell, Thank you for contacting Lane Design Group, Inc. regarding a streetscape study for the City of Stillwater. We have prepared this proposal for design services with a multidisciplinary team approach, which we believe is most beneficial to the study and design of Stillwater's unique and growing downtown streetscape environment. Our team has worked together on various projects and many in the Stillwater area. We look forward to being a part of Stillwater's constant attention to historical character, design, retail development, and environmental improvement. Although we, as a team, represent a broad design and analysis capability, we believe that interaction and participation by you and your associates, the advisory committee and the entire community, will play a very important role in both the analysis and design phases ofthe project. Thank you for this opportunity to present our thinking, design approach, and our team to you. If you have any questions regarding this proposal, please call me. Sincerely, R~a~;;- www.lanedesigngroup.com ~EGULAR MEETING RECESSED MEETING CITY OF STILLWATER CITY COUNCIL MEETING NO. 04-01 Council Chambers, 216 North Fourth Street January 6, 2004 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Downtown Planning for 2004 2. Possible approval transfer of funds for South Main On-Street Parking Project to the 2004 Capital Outlay Budget STAFF REPORTS 1.Police Chief 2. Fire Chief CONSENT AGENDA* 1. Resolution 2004-01, direct' of bills 2. Resolution 2004-02, author ase of equipment Street, Shop, Park & Sewer Dept. 3. Resolution 2004-03, approvin newal Agreement with The Sand Creek Group for Employee Assistance Program (EAP) Se s. 4. Approval to purchase of radios for police investigator cars 5. Resolution 2004-04, approving retainer for City Attorney for year 2004 6. Resolution 2004-05, resolution relating to financing of certain proposed projects to be undertaken by the City of Stillwater, establishing compliance with reimbursement bond regulations under the Internal Revenue Code 5. Community Dev. Director 6. City EngineerlPWD 7. City Attorney 8. City Administrator 3. City Clerk 4. Director of Admin. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 16 meeting minutes PETITIONS, INDIVIDUALS, DELEGATIONS & CO 1. Nature Valley Grand Prix - Stillwater Criter' .PEN FORUM The Open Forum is a portion of the Council the meeting agenda. The Council may to staff regarding investigation of the '~ddress Council on subjects which are not a part of reply at the time of the statement or may give direction pressed. PUBLIC HEARINGS UNFINISHED BUSINESS NEW BUSINESS 1. Possible approval of Issuance of $4,695,000 general Obligation Improvement Bonds, Series 2004A and $755,000 General Obligation Capital Outlay Bonds, Series 20048 (Resolution) . 2. Possible final plat approval for Settlers Glen 5th Addition Case No. SUB-F/03-99 (Resolution) 3. Possible approval of Pledge Allegiance Dates for 2004 4. Election of Vice Mayor (Resolution) 5. Possible designation of official newspaper for 2004 (Resolution) 6. Possible approval of November 2004 meeting date and canvassing board dates for 2004 Elections PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA TIONSIREQUESTS COUNCil REQUEST ITEMS . STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. . . 2 . . . .'."' 'water ) . ~.~, - .~ THE BIRTHPLACE OF MINNESOTA City of Stillwater, Minnesota Department of Community Development January 5, 2004 Downtown Stree-tscape Enhancement Study A Proposal For Design Services by Lane Design Group, Inc. I U 135 Lost Lake Court Mahtomedi. Minnesota 55115 651 653-3839 651 429-0689 fax www.lanedesigngroup.com . Overview Lane Design Group, Inc. has been requested to prepare an outline of tasks and related costs for preparing a study of Downtown Stillwater to include Main Street and adjacent two block strip either side of Main Street from the Northern to Southern limits of the business district an area that is, for the most part within the Downtown Historic District and subject to the City's special development criteria and guidelines for the area. Prior to this recent request LOG was charged with developing sign standards for the municipal parking facilities including 13 surface lots, and a Municipal Signing and Wayfinding Study for Stillwater. These studies are currently ongoing and will be integrated into this proposed Streetscape Improvement Study. This Downtown Streetscape and Improvement Study will include all aspects of the streetscape in the interest of creating more appealing, user friendly and appropriate solutions to the vehicular/pedestrian environment of the Downtown Commercial District. Paramount to the study is the recognition of the City's and the Study Area's character and heritage. Any program to study and recommend streetscape improvements must preserve this character and address the variety of environmental conditions and needs that exist and are planned for the future. The study will present design concepts to enhance the "Stillwater experience" both visually and functionally, for visitors and residents alike. . The design tasks will first focus on the evaluation of the existing streetscape and then present opportunities for improvement. Based on the analysis of the existing conditions, the study will develop a model scenario for improvement that will focus on both specific and comprehensive streetscape issues. The recommendations will focus on appropriate refinements and solutions to fit future growth and change. It will consider the use of physical spaces, vehicular and pedestrian circulation, street furniture, public art and theme graphics, wayfinding and signage needs, landscaping elements, architectural refinements, historical identity, special event and interactive opportunities. These recommendations will be presented in a series of sketches and virtual design imagery, where appropriate, to demonstrate before and after comparisons of the design concepts. The work will require the participation of the community, its municipal representatives, commercial and retail interests and an experienced design staff. In addition to our experience in environmental graphics, experiential theme studies and thematic street furniture design, we are proposing the addition of a small group of collaborative designers and consultants to help us better explore and resolve the streetscape improvement issues. Our "team" will provide the interdisciplinary expertise in street graphics and wayfinding, architectural and historical integrity, landscape design, and retail marketing considerations, needed to conduct the Study and prepare conceptual design recommendations. The end result will be an enhanced Downtown Commercial District streetscape environment that is unified, functional and appropriate, as well as one that reaffirms the City's vision - its identity, its pride and its heritage for years to come. Proposed Study Area - . - . - . - . - . - The Study Area The Downtown Commercial District will be the primary focus of the study and include the area bounded on the North by East Elm Street and the South by 600 South Main. The East boundary will be the St. Croix River and the West boundary will be 2nd Street. Where recommendations appear to be applicable to areas outside the study area they will be so noted. . A proposal for streetscape improvement design for the City of Stillwater. Minnesota page 2 Lane Design Group, Inc. n \ ',; s n V f' r-: hi ,.. [d . . . Scope of the Study In conjunction with current sign studies for parking and overall City points of interest identification, the Streetscape Study will consider all variables that contribute to the street environment as well as opportunities that can help improve the character and function of these pedestrian/vehicular spaces in the Downtown Commercial District. The environmental elements to be considered include such things as street signs and graphics, information displays - both permanent and temporary, architectural facades and details, landscaping, lighting and street furniture elements. Additionally, the study will consider requests and opportunities for sidewalk cafes and criteria that might facilitate their expansion within the Downtown Commercial District. Study Integration A study of existing conditions in this downtown district will include the understanding of various codes, policies and plans that contribute to those conditions. Often existing conditions are a direct or indirect result of those guidelines and practices whether they are intentional or not. By understanding the intention of the various plans, criteria and practices, the analysis and recommendation work will be based on realistic goals that consider all the influences that impact elements of the streetscape. Considerations will include such criteria as MOOT sign standards, Historic District design guidelines, Commercial and Municipal Building Codes, the Downtown Plan and the new Plan Update, the new Flood Protection Plan, Municipal Parking Code, new municipal parking plans, proposed commercial developments, snow removal practice and policy, special event practices and policies, and other criteria of that may be influential and relevant. R \ V ~. ,'0 r~ r:, \ )I. I",J j<. S \" Stakeholder Participation While the professional design services of our team will ultimately provide detailed recommendations for an improved streetscape for Stillwater's Downtown Commercial District, the design product will carefully consider and reflect the interests, needs and experience of the commercial. residential and municipal stakeholders within the study area. Their representation can be through elected officials of the City, blue ribbon committees formed specifically to interact in the design process, or focus groups assembled to provide early input and involvement. Our fees will vary depending on the preferred process. Proposed Study Area - . - . - . - . - . - Future Planning Considerations: 1 Downtown Plan Update 2 Lowell Park Improvements 3 Flood Wall Development 4 Proposed Park & Museum 5 ResidentiallRetail Development 6 Residential Development 7 Stillwater Bridge Renovation 8 Aiple Property Park Plan 9 Residential/Retail Development Focus Visualization Area _. - . - . - . - Composite photo elevation - Mulberry to Laurel, on Main, looking West Historical Reference Stillwater, Minnesota has developed a strong reputation for maintaining a unique shopping, and even tourist-attracting, image or identity. While other cities have given in to the many vehicular and commercial demands and changed according to various developmental influences that replace historical environments and infrastructure, Stillwater has recognized and largely preserved its original character - its esthetic heritage. This is obvious in many parts of the City including the downtown commercial area (where demands are often most influential). This attention to detail and character has contributed greatly to the success of retail and commercial business, and the City's appeal. It has also provided a unique and pleasurable experience to visitors and a sense of pride to its residents. Significant considerations in the design and evaluation process will be improvements that enhance Stillwater's historic character, the user's experience and the vitality of the Downtown Study Area. A proposal for streetscape improvement design for the City of Stillwater, Minnesota page 3 Lane Design Group, Inc. ,[0 . . . l Defining Opportunities Today, while the impression and identity of the City and it's commercial district are positive, there are constant demands related to growth and development that will (as in all communities) tend to alter the appearance and impression of the City and its downtown. There are also varying needs of retailers, their customers. and even residents that can be considered, which are needed today - and will be applicable to future growth. This study will not only focus on needs and deficiencies, and how to resolve them, but it will define the opportunities and refinements that will keep the commercial district unique, authentic. and enjoyable - by visitors and residents through its present and future development. ~;~ l i f 360' composite photo elevation - Nelson and Water Street intersection The Design Process Orientation and Analysis The process for developing streetscape concepts and refinements for the Downtown Commercial District will involve a thorough review, block by block. of the range of existing conditions along the public right of ways, sidewalks and open spaces to understand their attributes. needs and opportunities. The design team will gather, from the City. input regarding improvement issues, requests and considerations. as well as any planned developments that will impact streetscape character, circulation and user needs. These considerations. attributes, improvement opportunities, and needs, will become the basis for design of the streetscape concepts. At the conclusion of this first phase of work, a clear statement of design objectives, regarding street graphics, landscaping, architecture. circulation. retail interests and any other influential factors, will be defined and presented for review. Concept Development The design team will carefully prepare concepts and improvement alternatives as needed to meet the design objectives. Key to the development of design concepts will be an understanding of the unique, historical and experiential qualities that must be preserved while improving the visual and functional street and walkway environments. The concepts will be presented in sketches and computer renderings including typical applications within the study area. They will further be defined by type. typical use/location, and cost/funding implications. Concepts regarding phasing and implementation priorities will be discussed and presented at the conclusion of this phase. Design Application To further study and demonstrate the streetscape concepts. we are proposing to present the concepts as they would appear if applied to a specific, focused area within the study area. The focus visualization area (shown on page 3) "Virtual design" elevation - City Market, Kansas City. Missouri A proposal for streetscape improvement design for the City of Stillwater, Minnesota page 4 Lane Design Group, Inc. [D . . . contains a mix of use, and physical characteristics that would test and validate the proposed design concepts. The focus area would be presented with before and after "virtual design" techniques using photographic imagery with embedded improvements. Areas that include planned development changes will be as well presented in renderings to show the integration of the design concepts with these planned future environments. This application process will further demonstrate the appropriateness, effectiveness, and value of the design concepts and help insure a seamless integration of streetscape elements as the Downtown Commercial District develops in the future. Architectural review and concept development will include but are not limited to such elements as: Architectural detailing, facade refinement public amenities, and space utilization / refinement to better serve commercial, retail. residential and public interests, within the Study Area. Street furniture elements will be reviewed and conceptually developed as a coordinated graphics, landscape and architectural effort. Retail environment review will include considerations for retail needs, opportunities and trends as well as the integration of experiential factors and streetscape amenities that contribute to successful retail destinations. Particular attention will be given to the uniqueness of Stillwater's retail experience and how streetscape improvements can best preserve and enhance it. Additional Studies and Involvement The estimated fees shown are based on our understanding of the required tasks and scope. Our team is always be open to suggestions, requests and additional studies, presentations and involvement as may be beneficial to City of Stillwater. If changes are required during the design contract work, we will provide scope and fee estimate revisions accordingly. Historical context and background considerations will be addressed throughout the review, analysis and concept development to insure appropriate and relevant design within the Study Area. Our team has the expertise and ability to carry the design concepts to final design and bid documents, in phases or portions, as may be needed for implementing the Streetscape Improvement Program. We are committed to insuring the involvement of the same design team members, as may be needed, throughout this implementation process. The team members are: The Design Team We are proposing a multi-disciplinary approach with a team of designers and COnsultants with individual responsibilities that are combined to provide a holistic review of and recommendations for the Study Area. - Bob Lane, Lane Design Group, Inc., Mahtomedi. MN - Dewey Thorbeck, FAIA. Thorbeck Architects, Minneapolis, MN - Sandy Stein, Stein Trending.Branding.Design LLC, Minneapolis, MN - John Lauber, Minneapolis, MN - John Larson, ASLA, SRF Consulting, Minneapolis, MN Environmental Graphics Consultant, Team Leader Architectural Consultant Retail. Trend & Marketing Consultant Historic Preservation Planner Landscape Consultant Environmental graphics and wayfinding review and concept development will include, but are not limited to, such elements as: Overall image and identity, pedestrian and vehicular direction and information, thematic imagery and art display, special event and decorative banner usage and retail marketing display, within the Study Area. See attached firm and individual profiles and related experience. Anticipated Design Fees Landscape review and concept development will include but are not limited to such elements as: Street trees, plantings and landscape buffering elements, thematic landscape design, decorative and pedestrian lighting, curbline alterations, and pavement materials and finishes, within the Study Area. Fees and other expenses for the Review, Analysis, Design and Visualization of the Enhancement Study are anticipated to be total $69,710 which include $59,810 for design fees, $4,300 for web site link (optional) and publishing and $5,600 for printing, presentation materials and other project related expenses. These anticipated costs include a specific time allocation for presentations and reviews including two four-hour community reviews during the analysis and the concept development phases. Fees and expenses may be increased if needed to accommodate any additional presentations that may be requested by the City. The fees will be billed for time expended and will not exceed the anticipated $65.410 amount unless additional studies, reports, or design scopes are requested by the City. Project Deliverables All meeting notes, background studies, reports will be periodically documented for the City's use. Design concepts will be prepared in presentation board format (30" x 40") and in hand-out form (11" x 17") for the City's record and use. One set of presentation boards, and 14 sets of handouts will be provided at presentations. Additional printing of the handouts will be billed as additional expenses to the amount shown above, as requested and approved by the City. A final review and summary document will be provided in 14 sets as well as digital pdt format for additional reproduction by the City. 180' composite photo elevation - Public parking lots, looking North to Chestnut A proposal for streetscape improvement design for the City of Stillwater, Minnesota page 5 Lane Design Group, Inc. [D . Web Site Link (Optional) . . In addition to presentations to the City and the Community during the project. a link can be established from the City's web site to a project web site. The project web site would include an introduction and overview of the project including a description of the process, scheduled duration and key meeting dates of public interest. As the project develops the findings, recommendations and visual presentations would be posted for review and comment by the public. Public feedback would be organized and distributed to the City and team members for consideration. The web site would provide access to project information that could be reviewed or downloaded at will, and provide input from the interested public that could be gathered outside of public meetings. It would not however provide a discussion forum. The information to be published to the web site would be subject to the City's review and approval. Additional fees associated with creating and maintaining the web site would be billed on an hourly rate of $50.00 per hour and are estimated to be $4,300. Lane Design Group's webmaster could create the link to a discrete project page on our web site or could upload the files to a discrete page on the City's web site. Either approach should not require additional web hosting costs. Project Duration We anticipate the time required to complete the Streetscape Enhancement Study to be approximately 24 weeks, but may increase depending on scheduling of reviews and approvals by the City. Attachments - Task Descriptions & Schedule with Fees - Design Team Resumes and Related Experience A proposal for streetscape improvement design for the City of Stillwater. Minnesota [d page 6 Lane Design Group, Inc. ., * ~ * A;- ~ iJ ~ .~ ~"" r{; ~ ~ cff~.1 ~ ~f;.)~ ~ ~ ~ IfF -# f;.)~ ~. # iJ if ~~e~l,.<& ~ ~ ~ "'f ..:p ~ ~ r9' J!' f;.)G ~ ;:: r{; qi'. t;;ltJ ~ . t;; r{; .~ ~ ~ ~ . # c1' <t;-~ ~ .f --! ~ ~ ~. Hrs 72 18 . . . . . . . . . . . . . . 30 42 . . . . . . . . . . . . . . 18 12 . . . . . . . . . . . . . . . . . . . . . . . . . . Hrs 102 34 36 40 10 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hrs 154 56 20 24 10 10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hrs 328 108 86 106 38 28 Fee N 0') - c:J"1 .N Cl ~ - N :.... ...... c.c <Xl Cx:> :.... Cl Cl W Cl <Xl N Cl Cl Cl Cl Cl . Fee Total $59,810 Expenses 5,600 Web Site DDtion 4.300 Total $69,710 City of Stillwater, Minnesota Downtown Streetscape Enhancement Study Task Descriotions I. Orientation and Analvsis A. Identify the image and esthetic goals of City planners and representatives. B. Review current downtown design criteria for signs, sidewalks and storefronts C. Identify and discuss client concerns with existing streetscape. D. Identify commercial owner/tenant issues that should be addressed by the study. E. Identify municipal issues and future plans that should be considered by the study. F. Review historical context of the study area. G. Survey/inventory existing and planned conditions of the study area and identify and describe general streetscape needs, deficiencies, and opportunities relevant to: 1. Overall Identity and Image 2. User Experiential Issues 3. Architectural Integrity and Facades 4. Environmental Graphics, Orientation and Wayfinding 5. Landscaping, Pavements and Public Utilities 6. Street Furniture 7. Vehicular and Pedestrian Circulation H. Document and organize findings, issues and identify design objectives. I. Review with Client and Advisory Committee followed by Community presentation (4hr) II. Streetscape Concept Development A. Illustrate and describe recommendations related to observed and anticipated streetscape needs, deficiencies and opportunities as defined in task I-G above B. Organize and team review, determine hierarchies of needs and recommendations C. Identify costs and funding implications of recommendations D. Prepare visual presentation of recommendations and team review E. Review with Client and Advisory Committee (additional presentations to be determined) F. Amend, edit as needed and publish III. Design Application to Focus Area A. Prepare composite base imagery of the focus area, elevations, perspectives, and detail B. Review base imagery views with team and Client - amend as needed C. Prepare before and after simulations of recommendations using approved base imagery D. Prepare plan reference drawings and suggest implementation sequence E. Team review and revisions F. Prepare cost and implementation summary and recommendations G. Present to Client and Advisory Committee followed by Community presentation (4hr) H. Prepare summary review booklet to document the project recommendations and studies Totals Phase I, II & III IV. Study Implementation (scope to be determined) A. Guidelines and/or code preparation and approvals (scope to be determinedl B. Final design and bid packages (scope to be determined) C. Implementation/installation progress reviews (scope to be determinedl January 5, 2004 Schedule (in weeks) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 16 17 18 19 20 22 23 24 1--_~~-":'.::_.:-'T:~:-,:::':::.1::::::::':""~ . ' :.:~:_'~.::':':.-r::~'::_~:'::::''':L' ':"r::_"::.::--:,-::r::.::~'-- - A proposal for streetscape improvement design for the City of Stillwater, Minnesota Lane Design Group, Inc. [d 0- :::J o .... . 19 C 01 In (l) Cl (l) c ro ...J . . . . . Diverse, Responsive, Professional From our associated offices in Minnesota, Colorado, Los Angeles and Chicago, we deliver a broad range of capability, experience and resources in visual communications using innovative design methodologies and technologjes. In today's economy design services must solve many different types of problems in cost effective ways and often in a very timely manner. Through small and medium size offices with reasonable overheads we are able to extend our services to a broad audience in a very responsible and responsive manner resulting in superior design products that meet the time and budget demands of our clients. Our design management staff has over 40 years combined experience in corporate identity and brand development, product promotion, environmental graphics and exhibit design. We have developed innovative solutions to problems in many industries including medical, financial, food, entertainment, hospitality, transportation and e-comerce. We bring clear thinking, great ideas and experienced project management together to get the job done. Lane Design Group, Inc. . . Combining management, design and production through regional offices, Lane Design Group provides a broad scope of experience and design disciplines with current and expanding technologies to meet the broad and dynamic needs of comprehensive graphics programs. s y. r g y Saint Paul Bob Lane _ _ _ _ _ _ - -_ -,:~, _ Eric Swenson CAD Assistant - - , , , , , , , , , , , , , , , , -...---------- , ~-- - ---- .. ----------- Denver Steve Keller Ted Zorich Freelance Assistant Los Angeles April Greiman Carolyn Glasser Freelance Assistant .......... ~<>';::;i<>~ ... .A A . ~<> ;'><><)~ Tasking ... Project Management ... Design Management A Concept Development A Design Development Documentation ... CAD ......AAA... ~<>i<,,><><> , , , , , , , , ,g Chicago Bill Bohnhoff Audrey Daras A ~<><><>~ Disciplines ~ Environmental Graphics <> Identity <:;, MultiMedia <> Package Design <> Web Publishing <> Print , . key p e Robert J. Lane, Principal Bob is a Principal and design director at Lane Design Group, Inc. and responsible for design and project management of environmental programs in the Saint Paul office, His design experience includes corporate identity, corporate communications, product promotion, package design, exhibit desiqn and envimnmental graphics. His work involves design and project management with clients that range from corporate executives to municipal department heads to small business owners and he often directs the graphic desi9n component fOl' interdisciplinary design projects. Bob's experience includes environmental grapllics, marketing design, corporate communications, and exhibit design with a broad range of Fortune 500 companies and has directed design programs for the municipalities of Cllicago, Illinois, Kansas Missouri, and Dade County, Florida. Following his graduation from the Kansas City Art Institute he joined InterDesign in Minneapolis as a designer and went on to head the department of CRS, an arctlitectural firm in Houston, Texas. He later became a founding paltner of Keller, Lane g. Wain in Chicago where he worked on numerous print and environmental gmphics programs, the comprehensive graphics standards for International Airport. fVlr. Lane was a founding member and board member of the Society of Environmental Graphic Designers. He has received awards for design excellence from American Corporate Identity and Progressive Architecture and contributed to numerous award-winning architectural projects. I s.n n e , . key p e Steve Keller, Principal Steve has been developing design and communication solutions for over 30 years. After graduating from the Institute of Design in C11icago and completing graduate studies in Europe as a Fulbright Scholar, he worked for Container Corporation of America and the Center for Advanced Research and Design. Steve also established a graphics and environmental design department for the architectural Firm of C F Murphy 8< Associates. He was the founding partner of the Chicago based design firm of Keller, Lane &. Wain, earlier know as The Graphics Group, where he directed numerous print, identity and environmental graphics programs for such cHents as Quaker Oats, Steelcase, American Hospital Supply, O'Hare International Airport and the J.Edgar Hoover FBI Building. He later joined Genesis in Denver as a partner and design director where he worked with Lane Design Group on several graphics programs including Adlngton International Racecourse, and Keystone Resolt sign program. He recent work inc!ueJes the design and project management for the graphics program for the Pepsi Center in Denver. recently rejoined Lan,~ Design Group, Steve directs design and develops marketing and graphics frOl1l the Colorado based office in Colorado City. He contributes significantly to the firms environmental graphics, exhibition design and multimedia capabilities. In addition to recognition and awards for his work, iJlr. Keller has been Invited to lecture to students, his peers anel professional associations on the specifics of large interdisciplinary projects. sen n e . . Elmhurst Art Museum, Elmhurst, Illinois Analysis, Design of identity, interior and exterior signs, donor gallery plaques, for DeStefano+Partners, Chicago, AlA-Chicago award .I{-~'~\. ~_.~ '.B~ 'IR ~-r.~ .':':> ~~......~...:.~ The City Market, Kansas City, Missouri Site analysis, graphics master plan, tenant sign criteria, theme graphics, bid documents, estimating, for Piper-Wind Architects & the City of Kansas City, MO p 0 '.0 o .._~ ~ .'-"" ~- ,.-.....--..-..... ..,...... . '"-_ t~ -..... .... . -...... . ____ u....'t..... LJ__ A .~~.........__ . .......,-....,.. (l _'........ "J 0-......... '-- -.'.--..... ---...... ..., ~'=.:;.:::. . . .- --~-~- - ~-- -- l'lIl .l ~.. ---~ ~ ~'I I""' ~" - '~~fO ..... ... Il"i:);,:;-~,rr.__ p 0 '.0 o Casino Graphics, Tunica, Mississippi; Kinder, Louisiana; Biloxi, Mississippi Design of venue identity, wayfinding standards, for various new construction and renovation programs for Grand Casinos, Inc., Minnetonka, Minnesota and Park Place Entertainment, Las Vegas, Nevada . ,. ....( j ,;;(4;.').: rli}\ I ,F'I" ;;f 0'.' IP':" ~ tv ,./' /J ,(':{ .... .f' ..' ~ ~'r. ~.'.t~ ' . ""~ ", ,,' J ~'~....:;'r '. //' " .... '- r ;,. ',f'/.." "'-~... ." .~~ hi "i...'i '.~. ;Jo ~ ~f' :~;t 'Ii"':' --: .~~.. '.f':"i-:-" .,.. .., t...-., ," ~.,^" , ,tl~~, . 'Y"'" .,)j::", t '. - "f", . . .~....- ".~' ~..,-.. ~,;':1-'. - j':' !:""':_,':~'~:Y;).~' . ~ -"~",- ".):;i .. -..,... .. .i!..L; . . .... . ......,. . '. '"1:~..:.~.A. '. ~ ~.:, I ..... t.'.. ~( . -'" ~ . l ,<./.~~~;~ ' '!,.~::.:.~(r. ~~. . , :>""'ltY'".,~..;,. -=;b- .r, 'a _~ ;:u.i.ll:,.;, ~'''..t>' ~ '. '. , :(~~ ", "... ~"t n~,. '''.~~ '. ..,. ". :.. 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' --:"'.1:' -..-.- , .. _~I~""" ..___':".,..,. ...... '~,.. '", . '1' - '. ~ - ~'::r. . , - ...,<,~.. "'. ~'\I...... Jl..- ,.' ~ r ''':-.~ . ," .........1. :W. ':: \':-;. i~:f'" ~ "<". .-.""'~<': , \ \~..I lIfJ / ., " ,;:-.,,?;.. _ . i' ~'" .' . '-, ". j ';/.i ":-\ ~. M~:-"-'F . ~lZ''l. _ .... ". \.~ ''''. ~ '" ~:..:'~._. , ~F':" ,,' .:. '~,:....:>' _ ___"",. .,_ .., ~_~ "--;.;. l \ ,~l".. .,":' -..-.. . ..~:~ -..;.'" ..__...~ ~'~. ~~\.~~l.''''~~~*''-A . .' .lI,.- - '.. -"'...... . . -s.t:,[ :I~' 1'~..-<~ll-l'X1 ..-..-... -, .-. .."T~,..<:. o/!~ ~:,.;.,,"", .-i'R:'."''' ..,t', ......-it=.:.:--.- .~.t..,... '".-;.;l., /.f"", r-"#:'-'~I , -' ,1, f,;;tlo...,...; .~' "yj -:!t/; -!._... ."1 :tc~Cto(!.l<;~1 ~"..~:' 4~.O .....,t,<<~ . '~:~j".,; :lrl ~.;:)/"\.. .." II. .-, ~:~, . .-:; +'[' .' "I... .,~.:.' .J ..'. ~ ...- .... '.. .1 '('~:::';Y":II" ~ 0,,'.. ~.: .1"'"1 .'.-_......~"~.,i~ ; , 'I~"~ '.',,1,:., ,.~,I\'i Imaginarium, The Children's Museum of Ft. Meyers Identity, imaging exploration, experiential event conceptualization, facilities reclamation, and master plan exploration for a commission to develop an entertainment and educational experience for the youth of Ft. Meyers, Florida. . . p 0 . .0 o Soldier Field, Chicago, IL Analysis, and design for rehabilitation of Chicago's landmark stadium including wayfinding and theme graphics in conjunction with Skidmore Owings Merrill who prepared construction documents, for C.F. Murphy Associates, Chicago, IL . . I w~..A1 ..~. /,rl-.....;;;0. ( Pepsi Center, Denver, Colorado Image and identity development, visioning, design of wayfinding, signage, interactive displays and exhibits for Genesis, Inc., Denver, CO ,I ~* ~ltil tit '~ ,")~ t I' l' r", ~/ r... ',,' \V i ~.::.._\v &:. ._.._~L...J<..1i ,,;,~:'Z U '~"--' ; ,..i.. .,_.J! _I. ..L..Cc"--,'o., . . p 0 r .0 i 0 )\ I, ") '. \). v(;t~> ./ Jf2 -~ ~ r' h~~y J~}, :J;"::}.~,~ , ~ ,i"'vt' ~. ') ~,.."" ~,~~?' ,.-' 4-,~~~A ,,,,; J tl(~/i~ ~ i\vt!-~-. . I' \.-?"'~. ,/~ ~ i\ yUO ~ ./.V\ .r\~ VAj~ v /~~ I ! ltii f;:\ L~: ~'J- , l (.' L ~tb '-~ .~,."..,..., '" ,Jf' :rl.l II t11 !~i ~Ol UI : [ ! ___I-- -.._.J....- .0 - ._~ [J ~""'M:::' ~...~ ------- . Keystone Resort, Keystone, Colorado Site analysis, graphics master plan, resort and villages identity, retail sign criteria, theme graphics, and highway signs for Genesis, Denver, CO - ~ll~~~:~ ~ . ~~ --- '...A.... . ~ I .~ ,,~_1.., ... ... ... , -~_10r)eC_( ARCHITECTS . EDUCATION · University of Minnesota, Bachelor of Architecture · Yale University, Master of Architecture · Rome Prize Fellowship to the American Academy in Rome, Italy . PROFESSIONAL EXPERIENCE Principal in charge of architectural design for all of the firm's work. Project eAt'".~ence includes: · Purina Farms for Ralston Purina Cv...ptuij, St. Louis, MO · Woodbury Indoor C.J..c.l ParklWashington County Library, Woodbury, MN · Agricultural Science and. Industry Facility, Penn State Uni"c.<;:,ii.j, State College, PA · Fort Snelling State PaIk VlSitor Center, St Paul, MN · Animal and Daily & Foods Processing Center, Milton Hershey School, Hershey, PA · Fontana Concert Society Performance Hall, Kalamazoo, MI · Sons of Norway Intc.uuu.ional office renovation, Minneapolis, MN · International Wolf Center, Ely, MN . Agricultural Op".a~ons Management Center, University of Minnesota/Crookston . Kiehle Hall RemodelinglRestoration, University of Minnesota/Crookston · Studio Additions and Remodeling for Minneapolis College of Art & Design · St. Paul Fanners' Market design studies Registered Architect in MN and number of other states. NCARB Certificate. COMMUNITY · Past President, Minnesota Society of the American Institute of Architects · Past President of the Norwegian! American Chamber of Commerce, Upper Midwest · Member of the Board of Torske KIubben · Member Lambda Alpha International TEACHING · Director, Center for Rural Design, and Adjunct Professor of Architecture, University of Minnesota; lectured nationally at universities and symposia, and served on a number of regional and national arclhk...~ural award juries. . DEWEY THORBECK, FAIA, FAAR ARCHITECT, PRINCIPAL PUBUCATIONS Progressive Architecture Architectural Record Architecture Minnesota Architecture d'Aujourdhui, France Idea, Japan Art and Architecture, Iran Aftenposten, Norway Smithsonian Magazine Better Homes and Gardens House BeautifUl American School Administrator's Journal Architecture Dairy Today Design and Environment Farm Journal HONORS . 2001 Good Neighbor Award from WCCO · 1994 Honor Award .llu... AlA Minnesota for Agricultural Center at U ov M - Crookston · 1992 Graham Foundation Grant for book on Architecture for Agriculture · 1990 Cue Award from Minneapolis Committee on Utban Design for Fourth Precinct Station · 1989 American Association of School Administrators and AIA Exhibition Award. for River Falls High School · 1987 Interior Design Award from AIA Minnesota for Purina Farms, Gray Summit, Missouri · 1986 Honor Award from AIA Minnesota for Purina Farms, Gray Summit, Missouri · Elected as Fellow of the American Institute of Architects, 1984 · 1979 Award from the Minnesota Society of Landscape Architects for c....J..c.l Square Project in South St. Paul · 1978 Honor Award from the Minnesota Society of Architects fo the Minnesota Zoological Garden · 1976 Award from Minnesota Society of Architects for Augsburg PaIk LiL......j · 1975 Award from Design and Environment for the Minnesota Zoo · 1972 Design Award from Progressive Architecture for the Minnesota Zoo 1409 willow street minneapolis. mn 66403 612 . 871 7979 fax: 871.8088 . . . (lor Jec_( ARCHITECTS SELE". 1:&1 EXAMPLES OF RELA. eu PRO.JECT EXPERIENCE Anderson Center at Tower View Red Wing, Minnesota On the National Register of Historic Places, the Anderson Center is a regional resource and historic destination for the convergence, creation and integration of the arts, sciences and the humanities. A Master Plan has been prepared for the 330 acre ...v.....~J and a Barn Restoration Plan for the historic 1916 bam as a ~..... .v.md multi-use facility providing a perfonnancelbanquet facility in the loft, and art gallery, gift shop and cafelbistro in the lower level. A Studio Village consisting of five cottages will provide studio spaces for the Residency Program or be rented out as working studios to local artists. Kiehle Hall Addition and Renovation University of Minnesota Crookston, Minnesota Buih in 1910, Kiehle Hall is eligible for inclusion on the National Register of Historic Places. The renovated building will function as a ...v~.mity and campus venue for theater, music, film, lectures, and art exhibitions. It will also provide a cen1rallocation for campus technology systems. The renovated building and addition will become a gateway for visitors, alumni, and students' families, with a more user-friendly en'!'",.,...ent. The $5.0 million project will be completed in 2002. . . . .... J - ~10r Jec. ( ARCHITECTS SELECTED EXAMPLES OF RELAlcu PRWECT EXPERIENCE ...= A NEW STILLWATER PARK Stillwater, MN The overall design of the Park is to have it relate to and connect with the unique architectural history and landscape character of Stillwater. Most of Stillwater's historic buildings date from the Victorian era and one can see thi~ in the historic homes on the south hill as well as commercial buildings in the downtown area. The Victorian style will predominate the .:.}i}'.....o:...ce of the Parle. However, the goal is to c.......;.. a parle that is attractive both because of its Victorian features and because it accommodates a large number of interesting, educational, entertaining, and relaxing activities. Brooklyn PBrk Historical Farm Brooklyn Park, Minnesota Using old photographs and vigorous research into construction methods and common building pmctices arOlmd the turn of the century, this l890s farmstead was stabilized, restored, and renovated. Missing details were .............;:00 and the structure restored from foundation to weathervane. The Minnesota State Historic Office has nominated the fann to the National Register of Historic Places. . rmu CONSULTING GROUP. me. John A. Larson, ASLA Senior Associate Areas of Expertise: Urban Design Site Planning and Design Land Use Impacts Public Involvement Urban Redevelopment Master Planning . Registrations: No. 40709 - Landscape Architect (Minnesota) Landscape Architect (California) Education: B.L.A., University of Minnesota Affiliations: American Society of Landscape Architects . Overview: Mr. Larson has 23 years of experience working on redevelopment, urban design, and parks and site master planning in Minneapolis, San Francisco, Los Angeles and Indianapolis. He has contnbuted to the creation of a number of significant urban open spaces, including many with important historical significance. Mr. Larson is skilled at communicating in an open, collaborative design process that includes residents, city officials and design professionals. He has frequently collaborated with artists to infuse urban projects with unique meaning and character. Selected Project Experience: Stillwater Library Expansion, Stillwater, Minnesota Minnesota Landscape Arboretum, Chanhassen, Minnesota Harriet Island, Saint Paul, Minnesota Riverfront Park Master Plan, Stillwater, Minnesota Lakeville Art Center, Lakeville, Minnesota Historic Hamm Site Vision Plan, Saint Paul, Minnesota A venue of the Arts, Minneapolis, Minnesota Frankfort Parkway Streetscape, St. Michael, Minnesota Hubert H. Humphrey Terminal Site Plan, Minneapolis-Saint Paul International Airport, Minneapolis, Minnesota Columbia Heights Downtown Plan, Columbia Heights, Minnesota Village Plaza Redevelopment Plan, Eagan, Minnesota Sibley Street Streetscape, Saint Paul, Minnesota Nokomis East Streetscape Master Plan, Minneapolis, Minnesota Eagan Streetscape Master Plan, Eagan, Minnesota Phalen West Redevelopment Plan, Saint Paul, Minnesota Shoreview Commons Master Plan, Shoreview, Minnesota Northside Jobs Park, Minneapolis, Minnesota Roosevelt Homes Public Housing Renovation, Saint Paul, Minnesota University of Minnesota Archives Center, Minneapolis, Minnesota Anoka Ramsey Community College, Coon Rapids, Minnesota American Express Financial Advisors, Minneapolis, Minnesota Yerba Buena Gardens, San Francisco, California Plaza Las Fuentes, Pasadena, California Grand Hope Park, Los Angeles, California Hope Street Promenade, Los Angeles, California White River Park, Indianapolis, Indiana San Mateo County Health Center, San Mateo, California V A Medical Center, Palo Alto, California Ohio Veterans Plaza, Columbus, Ohio Fireman's Fund, Novato, California . _::"'::::""':'w~~::='~ ... - .""<"",,,,.,,,o;<~ ":-:,~.-,.- ~:; - -" ~ >"'~::..";.=t "::. .~~ .",,.' ~=;:;:::==J . _",.,y_~' _ ". -r :'__~^_.\.:;:::::=j .. ._-~ SIBLEY Sll<EET Sll<EETSCAPE C"",SillTiNCGROiJP;INC: ' SAINT PAUL, MINNESOTA . The Sibley Street streetscape project from Warner Road to 5th Street provides a l>u.vug pedestrian connection between the Lower Landing promenade, where river boats dock, and Mears Park in Saint Paul's historic Lowertown District. The sL.cclocape improvements are intended to encourage pedestrian movement up and down the sloping grade between Warner Road and 5th Street, through a 200-foot-wide railroad overpass and across busy Warner Road. As lead consultant to Saint Paul's Department of Public Works, SRF Consulting Group, Inc. coordinated the work of planners, engineers and designers, including Shuler and Shook, lighting consultants, and Marjorie Pitz, landscape architect. The final design includes an innovative "river flow" paving pattern of colored granite and glass chips that is accentuated by a colored lighting display mounted to the ceiling of the railroad overpass. Street trees and streetlights similar to those used throughout the district add to the pedestrian experience, as do widened sidewalks at intersections, which shvL leu pedestrian crossing distances. . CUENT City of Saint Paul The Sibley Street streetscape project is funded in part by the Federal government through the TEA-21 program, supporting inbmodal transportation enhancements. . ..................:...........:.:::...:."..;....::.:....=...::...e.::::-.. -, . -,., <. "" . -.==.'~."'''"=>---" "C, ,"i. " ",,'~~""C"'''''-''''';'''''' """ " .,., ,-""'o;'_''''''''"''''''''''"~ '~"'"'-' y-",' _" '=~__"'''''e'_~- '-".' '",' "" " ""==.=='" '.' -,. .'A,O'''',''',,,,,,,,,,,,,,,,,,,,, -~- ;~'. ,'-', "'=-'"""'==""'" -~,.,,, " ... =""'-'-"""'0,',",,""'. CilN"uiTINGGROur:lNC:..N.... . . CUENT City of Eagan EAGAN SII<EhTSCAPE MASlhR PLAN EAGAN, MINNESOTA SRF Consulting Group, Inc. assisted the City of Eagan in developing a thematic treatment for streetscapes in the downtown and other locations. The project's goal is to unify the City's primary commercial districts, enhancing the City's image. Working with City staff and the Eagan City Council, SRF developed a thematic style utilizing timeless and classic design elements. Streetscape features include: · Intersection gateways that create a unified image at key intersections with the use of wrought iron fencing, brick and architectural concrete pillars, and colorful plantings · Street tree plantings · Custom street lighting · Planted medians on selected streets to create a parkway effect SRF developed implementation plans for approximately two miles of streetscape at two locations, which are currently under construction. . _..:,....::..~..;.~"'.~~~;;~d .'~". '.'.J> .",";:'-'<"".,='"'.; ,,-.'.<'. <<-.. ., _"'.,o;..,,,~,.,>_<;,,<; -: '"" "',',';" ", ,. .!t_ '_,.,',",,',~.'.'"..',.~_""~ ,",> ""'C ',".,',O'A<",,,,,,,,,,;,_><,'.'.' , ';'-- ":' .."- '.~, ~"~'."''''''".'''''''''^'.'''' -.. .. _..~. _.T.".,-;,~",,"''''i.'''''''' EXCELSIOR BOULEVARD SlKEETSCAPE PHASE III CoNSUiTING'(';Rour:INC:""~" ST. LOUIS PARK, MINNESOTA . C'mf!( ~-~..-:.:...-- ---.. The City of St. Louis Park retained SRF Consulting Group, Inc. to provide a full range of planning, design and in-construction services for streetscape improvements for the segment of Excelsior Boulevard between Quentin Avenue and Monk.~", j Avenue. The project includes: . CUENT City of St. louis Park · Roadway narrowing and bump-outs at intersections to slow traffic and improve pedestrian safety · Transit plazas with landscaping, identifying monuments and custom shelters · Expanded medians with landscaping, banner poles and bollards · Concrete sidewalks with a decorative scoring patterns and con".c~c paver banding · New boulevard trees and ornamental street lighting · Imprinted bituminous crosswalks · New traffic signals The project has required extensive coordination with the City of St. Louis Park, Hennepin County, Metro Transit and the developer of an adjacent property. Significant public involvement has included open houses and individual meetings with each property owner along the corridor during the planning and design phases to seek input. The project is currently under construction. . . . .._..,.............:~:""~~:~~?~:~~ ,;:_ ,;' ':: ~~>:.:::E0.=1 ''C',,', '-, ;:-. " "_-.c,..~"O.'..'-_,,.__""',,( .,., '" ", -,. ...-,_~,,,..'-'-_,_"s.,_"'_.J, ,.. '.. '.:'''-.'.'''.''..'''-<..-~'-''.'.-.''.-..'.; ','",;-- .' ','. .'.-.' >"""-:""~~-'-""=; AIPLE PROPERTY AND KOLLINER PARK CONsui1'L'lC~ROW;'lNC:' """'1 STILLWATER, MINNESOTA * 1999 MASLA Award * Award of Merit for Public Planning - MASLA CUENT Cily of Stillwater The Aiple Property and Kolliner Park represent an outstanding opportunity for the City of Stillwater to expand its park and open space system, while creating a unique relationship between downtown and the Lower St. Croix National Scenic Riverway. These two sites offer differing opportunities, but each will have a significant impact on the future of downtown Stillwater by preserving and enhancing its unique historical, natural and recreational environment. SRF Consulting Group, Inc. prepared phased master plans for the two sites, directing a design process that utilized local radio, newspapers and public open houses, and gathered input f.""u numerous agencies responsible for development along the Lower St. Croix River. Portion of the master plan far Aiple Property An artist's character i11Ulge of proposed trail :"'I'",v,;"..ents The approved master plan for the Aiple y.vyerty includes a l.5-mile hiking loop, picnic shelters, wildlife viewing spots and historical markers describing important local ruins. A public dock provides river access and serves as home to the Cayuga Barge, which will be come a permanent exhibit describing the site's industrial past. . .- cONsur:I1NG G'ROur:'lNC~ '::-~''''':~'~1 . STILLWALt.R PUBLIC LIBRARY EXPANSION STILLWATER, MINNESOTA ..... It! ~ (J) ,- ~ i -- , --I I I I I I i!: ~ ~ i!: ~ ~~I ~ .~ Jj . CLIENT City of Sti IIwater SRF Consulting Group, Inc. is currently developing site construction documents for the expansion of the historic Stillwater Public Library. The project integrates the Library expansion, on-site parking, swu.uwater management and a fleXIble use community plaza while respecting the historic setting and front elevations of the original Carnegie Library building. In collaboration with Miller Dunwiddie Architects, SRF developed the concept for a 5O-car parking ramp and a 1O,OOo-square-foot on-structure plaza to maximize the potential for use of the Library for community events and to generate revenue. The plaza includes decorative plantings, fixed and flexible seating, and a trellis structure. It boasts spectacular views of the St. Croix River and will accommodate l.:.~'rorary tents and gatherings of 300 or more people. . . . . John Lauber 3220 Edmund Boulevard / Minneapolis, MN 55406/612-722-3922/ jlauber@mn.rr.com SUMMARY OF QUALIFICATIONS I meet the Secretary of the Interior's Professional Qualification Standards for work in history and architectural history. I have more than 11 years of practical experience in preservation, including fieldwork. research, documentation, planning, and project implementation. I have extensive knowledge of building materials, systems and pathology. I know the players and the places. Since 1992, I have averaged 30-45 days each year on the road, working directly with property owners, built-environment professionals and public officials in every corner of Minnesota and nearby states. I am skilled at communicating through the written and spoken word and through printed and electronic media. I have more than 25 years experience in public relations, advertising and marketing communications. PROFESSIONAL EXPERIENCE Historic Preservation and Community Planning Consultant Minneapolis, MN 2003-present I entered private practice in July 2003, specializing in reuse studies, historical documentation, and community-based planning efforts intended to help people in small towns and rural areas find practical solutions to preservation issues affecting their communities. Among other projects, I am currently helping to develop a historic context on Minnesota farming and farmsteads for the Minnesota Department of Transportation and am documenting the historic campuses of the Willmar and Fergus Falls Regional Treatment Centers for the Minnesota Department of Administration. Minnesota Historical Society State Historic Preservation Office St. Paul, MN 1996-2003 Education and Preservation Outreach Coordinator As the first and only incumbent in this position, I was responsible for a wide variety of activities intended to build awareness of and appreciation for Minnesota's historic resources. During my tenure at the SHPO, I. provided education, training, and technical.assistance to both preservation professionals and members of the general public. Equipped with a small and often uncertain budget, I achieved these goals through enthusiastic collaboration with property owners, community groups, public officials, agencies, and organizations in every comer of the state. Planning, Redevelopment and Technical Assistance Activities Managed and expanded the SHPO's Historic Properties Reuse Study program to help communities find viable new uses for threatened historic buildings. Promoted preservation as a tool for economic revitalization through work with the National Main Street Center and the Minnesota Design Team Planned focus groups in eight Minnesota communities to help revise the Statewide Historic Preservation Plan Participated in staff review of National Register nominations and grant applications Awareness Building. Public Education, and Marketing Communications Activities Conceived, publicized and produced a variety of public events, including Minnesota's annual Statewide Historic Preservation Conference, the annual Historic Preservation Week celebrations and the popular Architalks lecture series Fostered stewardship for cultural resources in rural areas by planning field workshops on Barn Preservation and Historic Rural landscapes. Helped develop a management plan for the Nansen Agricultural Historic District in Goodhue County Promoted departmental events and increased awareness of current preservation issues by developing new contacts with print and broadcast media. Developed a family of printed materials describing departmental activities and services. Played a key role in obtaining a Legislative Commission on Minnesota Resources grant to develop a series of web-based documentaries featuring . . . . John Lauber Minnesota properties listed on the National Register of Historic Places Created new partnerships with other agencies and organizations, including the Preservation Alliance of Minnesota, the University of Minnesota, AlA Minnesota, and The Friends of the Minneapolis and Saint Paul Public Libraries John Lauber 3220 Edmund Boulevard / Minneapolis, MN 55406/612-722-3922/ j/auber@mn.rr.com Hess, Roise and Company Minneapolis, MN 1992-1996 Senior Research Historian For more than three years, I did archival research, scholarly writing and project management for one of Minnesota's most respected historical consulting firms. Projects included Historic American Engineering Record documentation, National Register and National Historic Landmark nominations, cultural resource surveys, historic context development and preservation planning. These projects covered topics in architectural, technological and social history and took me to 13 states and Canada. . Clients included the National Park Service, the U.S. Army Corps of Engineers, several State Historic Preservation Offices, public planning agencies and engineering firms. Minneapolis Planning Department Minneapolis, MN 1992 St. Paul Department of Planning and Economic Development St. Paul. MN Summer, 1991 Preservation Planning Intem As a planning intem in Minnesota's two largest cities, I was responsible for reviewing building permit applications in each city's historic districts to ensure compliance with established design guidelines. During my internships I worked closely with architects, contractors. and building owners. I also reviewed architectural drawings, conducted field inspections at building sites, prepared staff reports, and administered public hearings. Minnesota Public Radio St. Paul, MN 1981-1990 Manager of Advertising and Marketing Communications For nine years, I was responsible for planning, creating and deploying a wide range of communications programs and rnaterials for the nation's foremost public radio system. 'completed projects for every MPR department. including membership and development, as well as A Prairie Home Companion, the Fitzgerald Theater, and Public Radio International. Duties included marketing, copy writing, project management. staff supervision, and departmental administration, including budget planning. Mohawk Advertising Mason City, Iowa 1977-1980 Creative Director As part of a small staff at this full-service advertising agency I had an opportunity to develop and hone my skills in many aspects of advertising, marketing, and public relations. My responsibilities included copy writing, art direction, media planning, budgeting and account management for a variety of agricultural, industrial. and service clients. . . . . John Lauber EDUCATION Cornell University College of Architecture, Art and Planning Ithaca, NY 1990-1991 Master of Arts Degree in Historic Preservation Planning, 1998 Completed coursework in 1991 and thesis in 1998 University of Iowa Iowa City, IA 1971-1974 Bachelor of Arts Degree in Religious Studies, 1974 PROFESSIONAL ACTI\t lTlhS Historic Properties Reuse Studies This program brings built environment specialists together with community leaders in an effort to find viable new uses for threatened historic properties. The process combines features of a historic structures report a community visioning process, a rnarket study, and an economic analysis. I have served on 19 reuse teams since 1996, conducting condition assessments, interviewing community residents, writing historical narratives and issues analyses, and participating in public presentations: Kasota Village Hall Kasota, MN 1996 Hoist Bay Resort Voyageurs National Park, MN, 2000 St. James Opera House St. James, MN, 1996 Baker-Backus Schools International Falls, MN 2000 Red Wing Central High School Red Wing, 1998 Duluth Armory Duluth, MN 2001 Dania Hall Minneapolis, MN 1998 Winsted City Hall Winsted, MN 1998-1999 Morris High School Morris, MN 2001 First Church of Christ, Scientist Fairmont, MN 2001 St. louis County Jail Duluth, MN 1999 Fergus Falls Regional Treatment Center Fergus Falls, MN 2001-2002 Chaska High School Chaska, MN 2000 Minnewaska Hospital Starbuck, MN 2002 StateA.yric Theater Virginia, MN 2000 Willmar Regional T,tJallllent Center Willmar, MN 2002 Spina Hotel lronton, MN 2000 Ah Gwah Ching Center Walker, MN 2002 George's Ballroom New Ulm, MN Countryside Exchange The Countryside Exchange program was established in 1986 as a collaborative project between the US National Park Service and its counterpart agency in the United Kingdom, the Countryside Commission. Utilizing hand-picked, multidisciplinary teams of mid-career built-environment professionals with a common interest in preserving rural and small town life and a demonstrated commitment to community based problem solving, each exchange gives participants an opportunity to learn from each other while working closely with residents of a case study community. . . . . John Lauber Walton-on-the- Naze Essex. England September 2003 The exchange I participated in took place in Walton-on-the-Naze. a community of 6500 IUvotl:1d on the east coast of England. Once a popular resort for blue-collar workers from London's east end. Walton's fortunes as a traditional destination have declined in recent decades due to changes in the European tourism industry. Blessed with an abundance of natural and historic resources. but faced with a set of issues that ranged from severe shoreline erosion. an aging population. a deteriorating central business district. and potential loss of a crucial rail link. community leaders asked the team to develop strategies for downtown revitalization and economic development through heritage and eco-tourism. In the Walton exchange. I served as the historic preservation planner on an intClllot;onal team that included an environmentalist. a geologist. a community organizer. a recreation planner. a university tourism professor. and a county administrator. Minnesota Design Team Visits Combining a community based planning exercise and a design charrette. this program brings teams of planning professionals to small towns for a highly interactive session of i, 6UlllIO tion gathering. visioning. comprehensive planning/physical design. Pillager MN. May 1997 Located in the heart of the booming Brainerd Lakes resort area. this tiny village was struggling to maintain its distinctive identity .and control growth while dealing with tremendous development pressure from rapid expansion of tourism activity. Cass Lake. MN. October 1997 Located within the Leech Lake Indian Reservation. this community struggled with downtown decline. an eroding tax base. and a complicated jurisdictional structure including tribal. city. township and county govemlllclltS as well as the U.S. Forest Service. St. Peter. MN April. 1999 A 1998 tornado devastated vast portions of this historic Minnesota River town. but also gave community an unusual opportunity to rethink its comprehensive plan. with historic preservation as a major componentJohn Lauber 3220 Edmund Boulevard / Minneapolis. MN 55406/612-722-3922/ jlauber@mn.rr.com SELECTED RESEARCH PROJECTS North Dakota State Institutions Mandan. Jamestown. and Grafton. NO. 1995-1996 During 1995-1996. I completed four separate projects as part of an ongoing effort to document the history of publicly funded custodial institutions in North Dakota. These projects were completed for the State Historical Society of North Dakota. Division of Archeology and Historic Preservation. Specific studies included: . --National Register nominations for a historic district and a dairy barn at the State Refonn School in Mandan. -Intensive level survey and historic context development for the State Hospital for the Insane in Jamestown. Portions of my survey were subsequently incorporated into a National Register historic district nomination for a portion of the complex. --Intensive level survey and historic context development for the Grafton State School (formerly the School for the Feeble Minded) at Grafton. Central Corridor Transit Survey Minneapolis and St. Paul. MN. 1994-1995 I researched and wrote a series of historic context narratives as part of a cultural resource survey of a proposed light rail route between Minneapolis and St. Paul. This project was completed on contract to BRW. Incorporated. Minneapolis. for the Minnesota Department of Transportation. Specific topics included: -The evolution of transit links between the Twin Cities. --The history of urban renewal efforts in downtown Minneapolis. and in the area surrounding the State Capitol in S1. Paul. --The development of architecture in downtown Minneapolis between 1880 and 1945. . . . Jobn Lanber Minuteman" ICBM Launch Facilities Vicinity of Wall. SO. 1993-1994. revised 1997 I researched and wrote a National Historic Landmark nomination for a Minuteman" intercontinental ballistic missile (ICBM) installation attached to Ellsworth Air Force Base. Completed for the Rocky Mountain Regional Office of the National Park Service as part of the Legacy Resource Management Program. The U.S. Congress designated this property as a National Historic Landmark in November 1999. The National Park Service is currently developing the facility as a historical park. Titan Missile Test Facilities Denver. CO, 1993 I conducted extensive primary and secondary source research in order to prepare level 1 Historic American Engineering Record documclli.ai.ion for the first fully integrated intercontinental ballistic missile production and test facility in the United States. The 72- page narrative included a historical overview of the development of the American ballistic missile program during the Cold War era. Completed for the Rocky Mountain Regional Office of the National Park Service. Rath Meat Packing Plant Waterloo. lA, 1992-1993 I completed level 1 Historic American Engineering Record documentation for one of the nation's largest beef and pork processing plants. The study included an in-depth discussion of the evolution of packinghouse technology and design. Documentation included more than 140 large format photographs, three sheets of process drawings. and a 56-page narrative. John Lauber 3220 Edmund Boulevard / Minneapolis, MN 55406/612-722-3922/ jlauber@mn.rr.com Bluewater International Bridge Port Huron. MI. 1994 Lead researcher for a level 1 Historic American Engineering Record documentation of an international bridge between Port Huron, Michigan. and Ontario. Canada. Erected in the, mid-1930s. this unusually graceful cantilever truss bridge resulted from a collaboration between Philadelphia architect Paul Cret and the prominent Harrisburg. Pennsylvania, bridge engineering firm of Modjeski and Masters. Research sources for this project included original engineering drawings archived at the Ontario Ministry of Transportation in Toronto; drawings, photographs, and correspondence files maintained by the offices of Modjeski and Masters; papers from the Paul Cret collection at the University of Pennsylvania archives. and a personal interview with Paul CretHarbeson of Philadelphia. son of Paul Cret's business partner. Trafton Avenue/Millionaire's Road Historic District Malta. MT. 1993 Determination of National Register eligibility for a comprehensively planned bungalow development built in an early twentieth century railroad town on the banks of the Milk River. Completed for the U.S. Army Corps of Engineers. Omaha District Atlanta Town Hall Bruce. WI. 1992 Determination of National Register eligibility for a rural township hall. Research proved that this now isolated property was originally built as a rare two-room school that stood at the center of a thriving lumber town. Completed for the Wisconsin Department of Transportation. John Lauber MPR Radio Tower Survey . Savage. MN. 1995 To help the client meet the requirements of Section 106 of the National Historic Preservation Act of 1966. I completed a cultural resource survey to identify National Register eligible properties within the viewshed of a proposed radio tower site. and assessed the project's visual impacts on the resources. This project was completed on subcontract with System G Environmental Consultants, St. Paul. MN, on behalf of Minnesota Public Radio. Gray Cloud Lime Kiln Cottage Grove. MN. 1994 In-depth study of an early lime-burning kiln located in one of the early focal points of European-American settlement in Minnesota. The project document includes a thorough context narrative exploring the history of lime burning in Minnesota, and describing the evolution of lime kiln technology. Completed for the Minnesota Historical Society. . . -. TRENDING BRANDING DESIGN llC ......... L ..... c.I.D., .......nt Sanford B. Stein bas gained national stature for design that is on the innovative edge in the retail industry. From specialty retailers to mass merchandisers, Mr. Stein has assisted clients in successfully and creatively reaching customers through design solutions that are tactile, experiential "Al'l"ssions of the retailer's matketing.stmtegy and brand positioning. <; STEIN . Mr. Stein founded SteinDesign in 1981 to focus on the challenging and ever-ch3ng:ing field of retail planning and design. Twenty years later in recognition of the retail industry's virtual and actual reinvention S 1 b.l1-l Trending Branding Design LLC recognizes the holistic and complex nature of retailing in the new millennium. As President and Design Director, Mr. Stein has been ......>}'u...sible for over 300 retail design projects ranging from regional and national prototypes to niche and retail service 00........1'6. Stein's client list includes: Andersen Renewal, Carlson Wagonlit Travel, Red Wmg Shoes, Bnmswick Billiards, Formica, Levolor, and Select Comfort. . As an avid student of oontemponuy culture, Mr. Stein's sensitivity to retail trends and niche concepts can be seen in some of the most unique stores in the world-renowned Mall of America, including the Red Wmg Shoe Store and Runkel Bros. American Garage. Sanford's thorough oommand of all aspects of trending and brand application has made him a popular and sought after speaker on three continents. Mr. Stein has presented to standing room only audiences at the National Retail Federation Convention & EXPO in 1999 and again in 2000, as well as Associacao Brasileira de Matketing Direto, Soo Paulo, Brazil (2000); Latino Americano Criadores de Moda, Rio de Janeiro (2000) and TrendCongres 2000 in the Hague, Netherlands (2000). Quotations and excerpts of Mr. Stein's addresses have up.."....;.d in such diverse publications as Metropolis, The Seattle limes, Minneapolis Star & Tribune, Women's Wear Daily's The Business Newsletter, and Crain's Chicago Business. Mr. Stein has written or contributed to over 60 articles co}.........ring in a variety of publications, including: Interior Design, Interiors, Visual Merchandising and Store Design, Retail Store Image, Japan's trend monitor Pronto, World's Best Store Designs, Retail Reporting's Stores of the Year and the acclaimed design textbook Interior Design by John Pile. Mr. Stein is a certified interior designer in the State of Minnesota. DISTINCTIONS . Keynote Address ANTAD, September 2000 National Retailers Association of Mexico Annual Retailers Convention and Trade Show "Re-retailing - The Reinvention of Specialty Retailing for the New Economy" Mexico City, Mexico Article Crain's Chicago Business, Februmy 200 1 Weighing Anchor 430 FIRST AVENUE N. SUITE 640 MINNEAPOLIS, MN 55401 .123383339 P 6123383275 f WWW.STEINllC.COM ,,;; TRENDING BRANDING DESIGN LLC Keynote Address Retail Direct Marketing, July 2000 1st Latin-American Congress for Fashion Develv}1"~~ Rio de J........~v, Brazil - . .. 5T E I N . Keynote Address VEDIS and HBD, June 2000 Trendcongres 2000 - Retailing in the eEcc.., ",'J' The Hague, Netherlands Article VM & SD, June 2000 Can Stores Survive the Net? Article Meio & Mensagem (Brazilian AdvertisinglMarketing) May 2000 Keynote Address ABEMD n Brazilian Direct Marketing Association, May 2000 2nd In;.;,h...;';'Onal Seminar on Retail Direct Marketing Sao Paulo, Brazil Article VM & SD, March 2000 Brave New World . Pres.:.~on Design Futures Council, Februaty 2000 Re-retailing, Reinventing Retail for the New Economy Cordillera, CO Article Architecture Minnesota, JanuarylFebruary 2000 Face to Face Presentation National Retail Federation, Janumy 2000 89th Annual Convention & EXPO New Yolk, NY Keynote Panel American Institute of Architects of Minnesota, November 1999 65th Annual Convention & Products Expo . Article VM & SD, October 1999 A Wmg and a Player: Red Wmg Shoe Company, Inc. Article M"t.v}1vlis, May 1999 The Mall Doctor . Article City Business, May 1999 "Malls Thrning Inside Out" -. . TRENDING BRANDING DESIGN LLC Articles WeblDNR Specialty Stores, MaIch 1999 Business Newsletter Success Strategies "Retailing for the Next Millennium" . STEIN . Award Chain Store Age, Febnwy 1999 Single Unit - Auto Fun Presentation National Retail Federation, Janwuy 1999 88th Annual Convention & EXPO New York, NY Presentation Painting & Decorating RetailelS Association, 1998 Convention S1. Louis, MO Article VM & SD, October 1998 Retailing for the Next Millennium Article Real Estate Journal, May 1998 Keeping Pace with Today's Consumer: Andersen Renewal . Lecture Museum Store Association, 1998 National Meeting S1. Louis, MO Guest Lecturer Stout State U nivelSity MaIch 1996,1997,1998 Career day Article Stores of the Year 10, 1996 Runkel Bros. American Garage Evel)'thing But Water Juror General Electric Edison Awards, 1996 Nela Parle, Cleveland, OH ~ . Article Retail Store hnage, October 1996 "How to Design Stores for Service RetailelS" Article Retail Store hnage, S"'l',~.;......ber 1996 "A New Look for Andersen Wmdows" . Article Retail Store hnage, September 1995 "Retro Retailing" Runkle BrothelS American Garage .-itr · Memo To: From: Date: Subject: Mayor and City Council Downtown Parking Commission December 18, 2003 South Main On-Street Parking ~ The Downtown Parking Commission reviewed an update on the downtown parking operation and capital projects at their meeting of November 20, 2003. At that meeting, the City Administrator indicated that the South Main Street On-Street Parking Project was delayed in 2003 because of the budget situation. . At their meeting of December 18, 2003, the Downtown Parking Commission recommended the City Council reestablish the South Main On-Street Parking Project in the 2004 Capital Outlay Program. They felt that the work that went into getting MnDOT to buy into the on-street parking concept should be followed up on before MnDOT changes their position. They also stressed the need for parking in the South Main area. Recommendation: City Council consider programming the South Main On-Street Parking Project in the 2004 capital outlay budget (estimated cost $125,000 - 150,000) . . ArSeJ .,;... ",.: " 3535 Vadnais Center Drive, Sf. Paul, MN 55110-5196 archituture 651.490,2000 651-490,2150 FAX engineering environmental transportation April] 9, 2002 .' RE: Stillwater, Minnesota Highway 95 Parking Study SEH No. A-STILL0202.00 1, Mr. Steve Russell Community Development Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082-4807 Dear Steve: This letter is a summary of our findings relative to the ability of the City of Stillwater to construct on- street parking on Highway 95 south of Stillwater's downtown area. The following issues were identified at the October 25,2001 Parking Committee Meeting: 1. It is desirable to have parking and sidewalk on both sides of Highway 95 from downtown to the Oasis. 2. It is desirable to include a bus drop-off area near the existing parking lot for riverboat cruises. . Following the Parking Committee meeting, I gathered infonnation which included aerial mapping from the City, to present to Mn/DOT for the necessary approvals to proceed with the development of on- street parking. On March 1, 2002, you and I met with Rick Arnebeck and Wayne Lemaniak of Mn/DOT and presented the following issues for them to consider. 1. Roadway Width A. Existing road is 39 to 40-feet wide with 7 to 8-foot marked shoulders. B. 40 mph design speed requires lO-foot parking lane. C. Roadway could be widened to provide 5-foot sidewalk and 10-foot parking lane. D. Northbound Highway 61 in White Bear Lake has an adjacent parking lane which varies from 8 to 11 feet. E. Parking is allowed on Highway 95 shoulder in Marine on St. Croix during events. 2. Parking Use A. Consider east side only to avoid clifflrocks. B. Speed limit is 40 mph. C. Traffic speeds would be significantly slower when parking is needed and used. D. No need for parking in winter. 3. Other Issues A. Lighting. B. Bus drop-off on north end. C. Funding. . Short Elliott Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer ./ . . . Mr. Steve Russell April 19, 2002 Page 2 In our meeting, MnJDOT indicated it would be desirable to have a one-way circulation in the City parking lot, one driveway being an entrance and the other being an exit. They also indicated that MnJDOT may be able to assist in finding funding help in future years, although funding through MnJDOT may be difficult dueto the need to show benefit to the trunk highway. MnJDOT also indicated that the City should look into developing future parking in the areas of the fertilizer plant and boat repair. However, you indicated that City plans for these areas are for park use. After that meeting, the request for on-street parking was referred to Rebecca Lane of MnlDOT for review. Upon follow-up with her, on March 26, 2002, she indicated that she did not see any problems with the proposal from a traffic signing and pavement marking perspective. Upon follow-up with Rebecca Lane, she indicated that a construction plan should be prepared and submitted to Keith Van Wagner for MnJDOT approvals and permits. At your request, to assist the City in making a decision on whether or not to proceed with this project, we have compiled the attached estimate to widen TH 95 on the east side to a lO-foot parking lane and add a 5-foot sidewalk adjacent to the curb with street lighting. The estimated cost for this construction is approximately $112,000. This does not include administrative and engineering costs. We estimate that plan preparation would be $14,000. We estimate that the widening could be done to accommodate from 26 to 36 parking spaces. The difference is dependent on what MnJDOT would require for sight distance at the driveway locations. If the maximum number of spaces can be constructed, the cost per parking space would be approximately $4,050. These spaces would be in addition to a designated bus loading area. It appears that this area could be established between the two driveways to the existing parking lot. If the City desires to proceed with the plans and specifications necessary to proceed with the development of this parking, we would be pleased to provide you with a proposal to accomplish this work. If you have any questions with this summary of our findings, please contact me at 651.490.2072. Sincerely, SHORT EllIOTT HENDRICKSON INC. ~o Thomas A. Sohrweide, P.E., P.T.O.E. Manager, Transportation Engineering sah Attachment f:\wplprojecu'nlsliJN)202'<:lntssella19.00c ....-. \, ,I,:... '.:::-- ESTIMATE OF COST .' T.H. 95 PARKING STILLWATER, MN SEH No. A-STILL0202.00 CONSTRUCTION QUANITIES Description Unit Unit Price Quantity Amount Mobilization LS. $5,000.00 1 $5,000.00 Clear & Grub tree $300.00 5 $1,500.00 ' Remove Concrete Curb & Gutter LF. $3.00 1,025 $3,075.00 Remove Existing Bituminous Pavement S.Y. $3.00 460 $1,380.00 Remove Conrete Pavement S.Y. $5.00 14 $70.00 Sawing Bituminous Pavement LF. $3.00 1,050 $3,150.00 Salvage & Install Sign, Type C Each $200.00 5 $1,liOO.OO Common Excavation C.Y. $8.00 525 $4,200.00 Granular Borrow C.Y. $8.00 175 $1,400.00 Topsoil Borrow C.Y. $18.00 100 $1,800.00 Aggregate Base CI.5 - 100% Crushed Ton $10.00 400 $4,000.00 Mill Pavement Edge LF. $3.00 1,050 $3,150.00 2" Type 41 Bit. Wearing Course (PG 58-28) Ton $36.00 60 $2,160.00 2. Type 31 Bit. Binder Course (PG 58-28) Ton $34.00 60 $2,040.00 2" Type 31 Bit. Base Course (PG 58-28) Ton $34~00 60 $2,040,00 . Bituminous Material for Tack Coat Gal. $2.00 50 $100.00 Adjust Valve Box Each $200.00 5 $1,000.00 4. Concrete Walk S.F. $3.00 5,600 $16,800.00 Concrete Curb & Gutter, Des. B-618 LF. $9.00 1,025 $9,225.00 6" Concrete Pavement - Driveway S.Y. $4.00 14 $56.00 Concrete Pedestrian Ramp Each $500.00 1 $500.00 48. High Steel Railing LF=. $25.00 100 $2,500.00 Furnish & Install Sign, Type C S.F. $30.00 18 $540.00 Traffic Control LS. $10,000.00 1 $10,000.00 Temporary Easement S.F. $2.50 1,000 $2,500.00 Lighting Unit Each' $2,400.00 6 $14,400.00 Underground Wire, One Conductor LF. $1.00 3,360 $3,360.00 Feedpoint Each $2,200.00 1 $2,200.00 Silt Fence, Preassembled L:F. $1.00 200 $200.00 Sodding S.Y. $2.50 500 $1,250.00 Wood Fiber Blanket S.Y. $2.50 225 $562.50 Seeding Acre $1,000.00 0.10 $100.00 Seed LB. $10.00 10 $100.00 Commercial Fertilizer, Analysis 10-10-10 LB. $2.50 20 $50.00 Subtotal $1 01,408.50 Plus 1 O~ Contingencies $10,140.85 . Estimated Construction Cost $111,549.35 Plus 30% Administrative, legal, Fiscal and Engineering $34,450.65 Total Estimated Cost $146,000.00 {~. MAGNUSONLAWF1RM LICENSED IN MINNESOTA AND WISCONSIN . THE DESCH OFFICE BUILDING 333 NORTH MAIN STREET . SUITE#202' P.O. Box 438 . STILLWATER,MN55082 TELEPHONE: (651)439-9464 . FAX: (651)439-5641 DAVID T. MAGNUSON MARGARET M. MURPHY MEMORANDUM TO: Mayor, City Council & Staff FROM: David T. Magnuson DATE: January 6, 2004 RE: Rural Taxing District Issue In October of 1990 the City made an Agreement with Maxine Benson to protect her property from the impacts of the annexation of the adjoining Benson farm that w~ ultimately . developed by Fitterman into Highlands of Stillwater. A copy of that Agreement is attached. The County Auditor recently questioned the applicability of the Rural Taxing Distri~t that was established by reason of this Agreement. After a review, it is apparent that the RUral Taxing District needs a modification. The Agreement provides that Maxine Benson's property is entitled to Rural Taxing District treatment during her lifetime and for five years thereafter. 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" ,~'^(\\)'CI'\\ \"~'" \ 1\'-" ";-\..' ; "\ \ '1'\,> ~'" ,"f.'''::') " ,. \~!!.---<~A~ ~"\' " .,.,'" .--\'V ,~\' ..' " 7'~;':", (' (,\1b:/>: \\. ~A~ (\\:'\ ~ ,~~. \\~> "j /' ."', "~,~~".\ .. . ,. \. ;/1"''''0'1 '0' \\:\ '\ ~.: ", I ~ 1111/ ~/ \'y\-- ~, \, '-';;.~ '~ ~ 1/;' ''''~ . ;..; '~' "'\'" 'I' .(' \' </\.~~~,', \\". ~:\"~",' ~ .~', :1~6 /:,if,fjJ'" lS. ,:" \":,~, \~,/ ......... \\,~ ';.\';:'''~... ' '\ "\" ',.. Cl ~'\,\,,' .n~." '/ I" ,"" i'~ . I ,''''-;;- "",\ .,..s;;.~ 1- r:: 'i'. \ " "ii~' ~,~ ,.,..... y ~ .,\ l"' .....,.., ,'/~ :~'~J , \ '6 .. \~,~_ -;"": /i " .. n.\)\/ ,~.,~,\ ~...~ .,& ..; ':.,;00.:. .-,~~!".!,....f ' ~_,I f{:?/ 19;) ',v",,''''.) \:"J~ ...' i ; <.' A l\ J....... "h..~~ 'i-.., , \ . _~",,{ " '."',\".1.:.: .,"" :: "~,'~'-"': J '.,' d:.5 .'"" . .,. "'\ < I ' " ....J ' ~...o 'to .. \," "-';".-' . '. ':::'~'lIe . : 'J /..* ... ,'to ...., ... ;..,. ", f ~ ~ (V""v :\'1',~,:-:: .........., \'.: ,..'.., , . "<'J.:~.-,r",.:~. :r~ ~:;(.~ '\, ,,' \ ~;\ ".. ~~ 'C;>~ \, .'..","...>;' 'c/'.. ,..... \ 'lO./lo"L':l'" .:~~.<.,~~. . ,,-a . '..- q ", ; ""':":')\:.\~~ """,,.,-.,;\ "\13':l6' fV ,('-, """,-,,~.,,,./-'..~, ",' ',"'" ," .. ~")~ \..~,\ )/', "s- \' '"" '\' Ilr~ ,~,' '-. ""~""~' ",' ....t'_~ I ,-- 7 ~~,.. ~,,',. 'oJ ..: \; ",'" \ 1lino. /11~i::'" "\ l'-. t'l.,,'r;J'Y--,. < 1i-'fJ" ~ ..... ,a.... \ S?' <:, ,~:,,' :.-- " \" \ ,.,,- "J, , 'n:,..J \.' :'>,,' . .. ". ,,\;; ., ." I (,.... --...... ,."......._,.. \, ...y'- '\ ,y- \:,,\.~,<' '....~. ,., ~,.\ ,'''' {('?'::of'! ....,,~J. ....'<.;...~...,\ "t.>.... / ..... .. ~ I co It \....... 1tlcro--.:;-___ ..... _. - '" ". .'~":~ ':_tl"iI . . . AGREEMENT ~\W} r II ~~.~ '~0' t' THIS AGREEMENT is made this J.1Al day of ~ , 1990, between the City of Stillwater, Washington County, Minnesota, ("City") and Maxine Benson, an individual residing in the Town of Stillwater, Washington County, Minnesota ("Owner"). RECITALS 1. There is pending before the City Council of the City of Stillwater a request to annex a parcel of land containing 79 acres, brought by the Owner of the land, the Estate of Gilbert Benson (the "Benson Farm"). 2. The Owner owns a Life Estate in a parcel of property containing one acre, more or less, described in Book 253 of Deeds, page 137, that is surrounded on three sides by the Benson Farm and on one side by property within the City of Stillwater (the "Property"). 3. That in order to facilitate the annexation of the Benson Farm in the most economical way and timesaving fashion, it is necessary f.or the City to annex the Benson Farm and the Owner's proper:ty in one ordinance. NOW, TnAKEFORE, IN ORDER to lessen the burden that this annexation might otherwise cause to the OWner, the City agrees as follows: ....~ CITY ACTION . 1. Immediately upon being made part of the City of stillwater, the City agrees to place the Property of the Owner in its Rural Taxing District pursuant to Section 56.01 of the stillwater City Code. 2. The City agrees that it will defer any special assessments heretofore or hereafter made for local improvements constructed by the City pursuant to the provisions of Section 56.05 of the Stillwater City Code. 3. That the City will not require that the Owner make connection to the City sewer or water system for a period of ten years after the water or sewer becomes available unless a / substantial health hazard is present or unless the request for the hookup is made by the Owner. In this event, the.City agrees 4It to spread such costs as a special assessment against the benefited lands at the assessment rate established for other land benefited by the Local Improvement-i--for-a--minimtim--orutehYears~u---- 4. The City agrees to provide the Owner with notice of any Planni~g Commission or City'Council review of the development plans for the Benson Farm as if the Owner were an adjacent property owner within the City of Stillwater. 5. The City agrees to cooperate with the Owner and to allow at a minimum expense to the Owner a reasonable subdivision of the Owner's Property that would facilitate a sale of a portion of the Owner's Property to the owners of .the Benson Farm or other adjacent owners. In the event of this subdivision, the City agrees that the remainder of the Owner's Property would continue . ~'~ .~ to be held in the Rural Taxing District and continue to have . assessments deferred on the remaining property pursuant to this Agreement. Assessments for the developed property would be payable as set forth in paragraph 3. 6. The City agrees that as part of the improvement project for the development of the Benson Farm, it will estimate the reasonable cost of sewer and water hookups to the Owner's Property and make this information available to the Owner in writing within a reasonable time thereafter. 7. Upon the death of the Owner, this Agreement shall continue for the benefit of the remainder interest in the property for a period of five/years. Thereafter, any assessments remaining unpaid will, at the request of the remainderman, be . spread in equal annual installments over the remaining life of bonds that were issued to finance the related improvements. . 8. This Agreement shall terminate, if not earlier according to its terms, upon the sale of the Property. ~~ IN WITNESS WHEREOF, we have set our hands this of ~/ , 1990. CITY OF STILLWATER hi wr&A. ~ 1ntZ4~ /3~~ 6-7-1) Wally Abrahamson, Mayor Maxine Benson r Attest: />/~~,~ i- 0 Mary Lou Johnson, Clerk day ~, " . . . " <: ,'I . . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-27 December 16, 2003 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Public Works Director Eckles Fire Chief Kallestad Community Development Director Russell City Clerk Ward APPROVAL OF MINUTES Motion by Council member Kriesel, seconded by Council member Rheinberger to approve the revised December 2, 2003 regular and recessed meeting minutes. All in favor. OPEN FORUM Mr. Jeff Anderson, owner of the Rivertown Inn requested Council approval for a New Years Eve dinner for guests and friends of guests not to exceed 10-12 additional people. He stated that a review in the newspaper had some incorrect information and that their dining is not open to the public. Mr. Paul Lacy, neighbor of the Rivertown Inn, stated that he does not have any problem with the event on New Years Eve, however does have other issues that will be addressed at a later time. Councilmember Rheinberger stated he would be in favor of this one-time event. Mayor Kimble stated that the inn is not to operate as a restaurant, and there should be no activity outside of the B & B ordinance. Motion by Council member Rheinberger, seconded by Council member Milbrandt approving the one time New Years Eve dinner for quests and friends of guests not to exceed 10-12 additional people and that Mr. Anderson go through the process regarding conditions of the inn's special use permit for the bed and breakfast. All in favor. STAFF REPORTS Police Chief Dauffenbach informed the Council regarding a misunderstanding between the downtown businesses and parking on Sunday. He stated that signs were placed for snow removal, but did not state the hours, but that the problem was quickly rectified. "> City Council Meeting - 03-27 December 16, 2003 \ Mayor Kimble and Councilmember Junker thanked the police department for their quick handling of the problem. . Police Chief Dauffenbach also informed the Council that there would be a SW AT training exercise on Wednesday, December 17 in the area of 312 North Main. Fire Chief Kallestad informed the Council that the old defibulator which was replaced by new defibulators, achieved through a grant, was delivered to a fire department in Lema, Peru. Community Development Director Russell requested that Council consider dates for three important issues. He requested that all three of these issues not be on the same evening and suggested that the hospital and Downtown Plan be placed on the January 20 meeting and that a special meeting be held on January 20, 2003 at 4:30 p.m. to allow staff to provide details of the Downtown Plan to the Council prior to the public hearing. Mayor Kimble stated that depending on other business it would be considered and that the City Administrator and City Clerk will discuss the issue with the Council to determine the dates. Council consensus was to approve a special meeting at 4:30 p.m., January 20, 2003 if necessary. Public Works Director Eckles provided an update on the downtown snow removal . operations. He stated that as a result of the budget cuts and no overtime, public works has been working split shifts so it takes a little longer to get the job done. Council thanked the public works department for their efforts. Council member Kriesel asked Mr. Eckles about sidewalks in the Croixwood Boulevard, specifically Oasis Market. He stated that he would contact Mr. Eckles regarding that issue. City Attorney Magnuson stated that as a result of the agreement with the Rumpfs Council should pass a resolution conveying the property to the State. Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2003-258, approving conveyance of property. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None City Administrator Hansen stated that the transfer of the Board of Review responsibilities to Washington County expires December 31,2003. He also stated that the County would be holding regional Open Book meetings rather than separate open... Book Meetings in each community. 2 ,. City Council Meeting - 03-27 December 16, 2003 . Motion by Council member Rheinberger, seconded by Councilmember Milbrandt adopting Resolution 2003-259, approving transfer of the city's board of review duties to Washington County and accepting the meeting dates as presented. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None CONSENT AGENDA Motion by Council member Rheinberger, seconded by Councilmember Junker to approve the Consent Agenda. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None . Resolution 2003-253, directing payment of bills Resolution 2003-254, approving health insurance contribution for 2004 Resolution 2003-255, adopting delinquent sewer charges, Local Improvement No. 0001 Resolution 2003-256, adopting delinquent garbage bill charges, Local Improvement No. 0002 Resolution 2003-257, accepting work and ordering final payment for McKusick Lake Boardwalk (Project 2002-04C) Possible carry over of Capital Outlay Items - Fire Possible carry over of Capital Outlay Items - Finance Possible carry over of Capital Outlay Items - Engineering Possible carry over of Capital Outlay Items - Public Works Possible carry over of Capital Outlay Items - Administration Possible approval to purchase folding machine - Finance PUBLIC HEARINGS This is th~, date c:In(t time fQr El D.~Jhlic he.Elrina to consi<:fer an aooeal of the Planninq Commission's decision on a reaue.~t from ~JQe Fisher for a variance to the street setback (30 feet reauired. 13 feet reau~~tedt a<;c;~~~orv buildina size (120 sauare feet allowed. 508 sauare feet orooosed) and for a ~e.<;Qn<:j 9Elr~~e located at ?440 Bavberrv Avenue in the RA. Sin~ Familv Residential District. Case No. V/03-90. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 5. 2003,. Community Development Director Russell reviewed the appeal to the Planning Commission's decision to deny a variance allowing a second garage at 2440 Bayberry Avenue. . Mr. David Middleton, Planning Commission, explained the Planning Commission's . denial by stating that the Planning Commission's position has been to deny garages as a second accessory building. Mayor Kimble questioned the purpose of the ordinance and its effect of eliminating additional garages. 3 City Council Meeting - 03-27 December 16, 2003 Mayor Kimble opened the public hearing. Mr. Joe Fisher, applicant, requested that Council approve the variance because the . location of utilities and the neighbor's deck make it difficult to do an addition to the existing garage. He stated that the new garage would only be used for storage to allow him to park vehicles in his existing garage. Mayor Kimble closed the public hearing. Councilmember Rheinberger stated he was not in favor of approving the request because the applicant has not shown a hardship and was in favor of upholding the Planning Commission's decision. Council members Milbrandt, Kriesel and Junker agreed with Councilmember Rheinberger. Mayor Kimble again expressed his disagreement regarding the ordinance. Motion by Councilmember Rheinberger, seconded by Council member Milbrandt reaffirming the Planning Commission's denial of a variance for a second garage at 2440 Bayberry Avenue. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, and Junker Nays: Mayor Kimble UNFINISHED BUSINESS . Possible adootion of resolutions for 2004 Budaet & T ax Lev~ City Administrator Hansen reviewed the unfinished budget items and requested a Council decision on those items. He stated that the decision must be made prior to the adoption of the resolution setting the budget and levy. Motion by Council member Rheinberger, seconded by Council member Junker to adopt Resolution 2003-260, approving budget items. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Council member Milbrandt, seconded by Council member Junker to adopt Resolution 2003-261, adopting the final budget for the year 2004. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Motion by Councilmember Milbrandt, seconded by Councilmember Junker to adopt Resolution 2003-262, adopting the final tax levy for the year 2004. All in favor. . Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None 4 I City Council Meeting - 03-27 December 16, 2003 NEW BUSINESS . Final PUD approval for bank use on 1.5 acres site located on west side of Countv Road 5 between Curve Crest Boulevard and Wild Pines in the Business Park Commercial District. BPC. Jenninas State Bank. applicant. Community Development Director Russell reviewed the final Planned Unit Development in the Business Park Commercial District for Jennings Bank. Mayor Kimble expressed concern on Condition of Approval #19, the elimination of ground lights around the building because of security issues. Mr. Jennings stated that he has concerns with that condition as well. He stated that the lights are not intrusive to the neighborhood and would be used for security purposes. He also listed numerous churches and banks with the same kind of lighting. Mr. Brian Larson, architect for Jennings Bank, stated that he believed that the HPC concern was the infusion with the night sky rather than the neighborhood because these lights would only light up the front of the building at certain locations to the soffit area of the building and would not be intrusive on the neighborhood. . Motion by Council member Milbrandt, seconded by Councilmember Rheinberger to adopt Resolution 2003-263, approving final PUD with the additional 4 conditions, but that Condition #19 to read "ground lights may be used for security purposes only, lights are not to be intrusive to neighborhood and no shining of lights off-site. All in favor. Ayes: Council members Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible adoption of resolution Approvina the Call on the 1996B Bond Mayor Kimble reviewed the memo recommending the Bond Call for the 1996B Bond. He stated that there were enough funds available in the debt service fund to call the bonds, therefore saving the citizens money. Motion by Council member Rheinberger, seconded by Councilmember Kriesel to adopt Resolution 2003-264, resolution authorizing the call of the outstanding general obligation improvement bonds, Series 1996B. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible appointments to Boards/Commissions . Mayor Kimble reviewed the memo regarding appointments to Boards/Commissions. He stated that current members with expired terms have requested reappointment. Mayor Kimble informed the audience that there are still vacancies on the Human Rights 5 City Council Meeting - 03-27 December 16, 2003 '\ Commission and Downtown Parking Commission and that interested persons should contact the City Clerk. . Council member Kriesel requested that a list of Ward representation be submitted with future appointments. Council member Milbrandt requested that the City Clerk verify that there are no appointments needed for the Parks Board. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2003-265, appointments to various boards/commissions. All in favor. Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None Possible aooroval of Pi(m~~r P~r~ 8~ndshell Policv and settina deoosit fee Community Development Director Russell stated that the Park Board recommends adoption the Pioneer Park Bandshell Policy and raising the deposit fee on the facility to $100. Motion by Councilmember Rheinberger, seconded by Councilmember Junker to adopt Resolution 2003-266, adopting Pioneer Park Bandshell Policy and setting deposit fee for Pioneer Park Bandshell. All in favor. . Ayes: Councilmembers Kriesel, Milbrandt, Rheinberger, Junker and Mayor Kimble Nays: None COMMUNICATIONS/REQUESTS City Administrator Hansen informed the Council that the City has received a dividend check from the League of Minnesota Cities Insurance Trust. COUNCIL REQUEST ITEMS Councilmember Kriesel requested that the Engineering Department look into the erosion problem near Driving Park Road. Public Works Director Eckles stated that the issue is part of the Lily Lake Water Quality project being done in phases and the Environmental Impact Statement for the River Crossing. He stated that there might be some Washington County grants that may assist property owners in this area with the problem. He stated that his department would investigate the situation. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Council member Junker to adjourn the. meeting at 9:00 p.m. All in favor. 6 ;1 . . . City Council Meeting - 03-27 December 16, 2003 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk Resolution 2003-253, directing payment of bills Resolution 2003-254, approving health insurance contribution for 2004 Resolution 2003-255, adopting delinquent sewer charges, Local Improvement No. 0001 Resolution 2003-256, adopting delinquent garbage bill charges, Local Improvement No. 0002 Resolution 2003-257, accepting work and ordering final payment for McKusick Lake Resolution 2003-258, approving conveyance of property Resolution 2003-259, approving transfer of the city's board of review duties to Washington County Resolution 2003-260, approving budget items Resolution 2003-261, adopting the final budget for the year 2004 Resolution 2003-262, adopting the final tax levy for the year 2004 Resolution 2003-263, approving final PUD Resolution 2003-264, resolution authorizing the call of the outstanding general obligation improvement bonds, Series 1996B Resolution 2003-265, appointments to various boards/commissions Resolution 2003-266, adopting Pioneer Park Bandshell Policy and setting deposit fee for Pioneer Park Bandshell 7 ! f . . . nV"IVIV I'L Q~)~ . 'weier ~:.::: ~ THE BIRTHPLACE OF ;\lIlINE~OTA ~ Application for Special Event OrganiZiltion M (tJ AJcSJ71t f)rrJ-rc Lr Frs/) VfTZ...- <; Conract Person ArJb (L;::,J \) A-1~ Address (()7\~~ {)f'y\LL..ANf\ City M I ,0t-JE~f->()WS Phone Number (0 \ L - L--S 1-- 4 L.A 4- ^- ,- 111.1 r:. ~o ' State M0 Zip ~ '0411 ~tf3-1171 GttAN\) ~lL\ Y.. ~ ~~~~ Time of day \ 1 h-M ~ 4 {)f--\ Name of Evenr N knJ(L& \f A-u,...C'-f Dale(s)ofEveot_ {()~ \'"S-D4- \ Location of Event ~} t-..:nnWN Z :<100114 l1\LL Nr;I&JH~-.L~~J) I Purpose and Description of Event (please include all items being requested by the City, i.e. road blocks, police officers, parks, etc.) and attach a map if necessary. .:3..tbu ~ F~1'-fT A -<s Pe.-IV(L. --"t\l'.fT\ I...t FA-fLS "-lA-TlorJkL 17\f V/ i\= Q.~G-',...y~ E\/F:A.J'j - "6..fJ,fj-tp, IN S-h~ ~l F~r::=; ~e A-TTA( (-fFtJ \->~1) ?D'S4L Fr\(L ~A-I LS * * * * * * * * * * * * * * * * * * Office Use Only: Special Events processing and coordination assigned to:_ Distribution Po lice Administration EngineeringIPublic Works Parks Planning Fire Comments: CITY HALL: 216 NORTH FOURTH STILLWATER. MINNESOTA 55082 PHONE: 612.439-6121 LOCATION:612 378 1612 RX TIME 12/03 '03 19:13 I u e c. j. i U IJ j I: 4 U1 M I t I K A ~ p, K U\!< I !~ H t LH U ll~ elk No .] 878 . p: .~ , yd Al)nual Nature~VaJleyGrandPtix . Stillwater Criterium part of the Great River EnergyEBicycleFestival Tentative' Ra olngSch,edule June 13th, 2004, " '. 11 am ... Streets closed 11:30 ~'Cat2,3(50,~'rmin~) 12:45 -Women's intra 12:50 - Women's elite race (5.Qmin~.) 2:00 -.Men's Intra' 2:15 -Men's elite race (70 mtn.) 4:00 - Streets Qpen . LOCATION:612 378 1612 RX TIME . 12/03 '03 19: 13 '. ~ f . . . <# , L ! l\r' j {ill \"Jnl\ I VI'j \.III J L L L U [1'1 V 1\\ 11 V . I V I V r. 'r 't rium Stillwater en e * PC1lce = '!We? H Sol.... ho"-E' - ~ barriEr , A '~d dt>5C<l 91'e00 '>0., Olive r- - - Oak Pine ~::::- '. 378 1612 LOCATION:612 3> RX TI ME 03 '03 19:13 12/ lJec. J. LUUJ I :4L~M It!kA ~AK. CAklUN CHILLeD INC Ik No.1 87 8 "p. 5 ~ , Nature Valley Grand Prix Stillwater Criterium. Sunday, June 13, 2004 . Proposal for the City of Stillwater, Minnesota The Great River Energy Bicycle Festival is a four-day cycling event. .The Festival includes activities ranging from professional bicycle racing to lots of options for kids and their families. This will be the Festival's sixth year and third in StillWater. The Festival's road racing events are organized into 'a series,titleqthe NatureValley Grand Prix. The Grand Prix is part of the National Racing Calendar (NRC), USACyc1ing's listing ofthetop professional races in the country_ On its weekend, the Grand Prix isllie most important bicycle race for pro men in North America. Additionally, we'll be raising the bar for the \.\Com en's eventto an Intemationallyranked event ' Professional/Elite Bicycle Races in Stillwater 'i', As in the past two years, the Nature Valley Grand Prix concluded with acriteriiml in Stillwater and' was very successful. For 2004, the Stillwater Criterium will be held much the same as before with some minor improvements to attract more spectators and racers and again will be the cIosingrace to the weekend's events. ' The 2004 Stillwater Criterium will include just three, divisions: pro/elite men, " P, ro/eli, te women arid.' advanced amateurs. Lower level amateur divisions would not be offered in order to 'ensure that th event runs safeIy,efficiently and with' a minimum of inconvenience to the residents" ...:>- Associated Activities The audience for the Great River Energy Bicycle Fes}ival is Minnesotafamilies. In addition to bicycle racing, the Festival organizers will provide stunt riders, live music and kids' ,activities. Stillwater area groups are encouraged to add their own family activ!ties to the. Festival. Our,goal is to make this evenfinto a partnership between the Festival and the>cbmmunitj. Working with the Stillwa.ter Community In previous years, we had the opportunity to work with the community of Stillwatetan:d it has been excellent. One of our top priorities is to ensure that this event benefits theStillwateJ community. We are working closely with Monty Brine (Brine's Market), Dave Junker (Firs~ar Bank),Sus?ll Smith (Greater Stillwater Chamber ofCommerce),MikeLyner (Stillwater resident)~ We are also having ongoing discussions with Capt. Craig Peterson (Stillwater Police Dept.), Ste\re Russell (City Planner), Susan Smith, hy Kimble (mayor) and many others. Race Route & Venue " , "; The racecourse will be the same one used in the previous two years. See attachedniap. LOCATION:612 378 1612 . 4 RX TIME 12/03 '0319:13 ',f> ..t' . . . lJec, J, iUU,j /:4,jr'M ItlKA ~AK CAKIUN CHILLtU INC Ik No, 187 8 P, 6 Street~oad Closures A complete closure of the race course is needed to ensure safety. for racers, spectators and residents. This circuit will be closed to traffic and free of , obstructions (e.g, pW-ked cars, dumpsters). Closure will last from 11am to 4:00 pm.' .. ,. . Schedule 11 am - Streets closed 11 :30 - Cat 2,3 (50 min.) 12:45 - Women's intro 12:50 - Women's elite race (50 min.) 2:00 - Men'slntro 2:15 - Men's elite race (70 min.) 4:00 - Streets open Resident Notification & Accommodations A key to a successful ~vent is to minimize inconveniences for the residents. Pre- Event · Early May - Letters, schedules. and course maps will be sent to 811 affected resIdents artd businesses. The letters will include contact information for people wishing todisc;uss their COncerns with the. organizer. . . .' . · One week in advance - A reminder will be delivered to the residents affected by impending . street closures. · Day Prior to event - Street closure signs will be posted per Police Departmentg\.lidelines. · Other - Press releases and maps will be sent totheStillwater Gaz;ette (among other media .. outlets). Posters and brochures will be distributed throughout the comtnunity.' "."., Event Day · Pedestrian crossings - Pedestrians can cross the course at many loc;ations. · Detours ,- will he designated per Stillwater and Washington County guidelines. · Maps - Course marshals will provide course maps and schedules to motorists who, ask for information. · Verode crossings - vehicles can cross the course under police ouacedirectorsupervision (driving on the course during a race is prohibited for safety reasons.) If the race director or a police officer is not stationed at the intersection, the course marshal will redirect the motorist to the appropriate intersection or will use their radio torequ~st an officer at their . location. · Vehicles on the course - If it is essential that a vehicle use the course during the event, they can do so between races. Motorists entering from outside the course candnfonna course marshal that they wish to drive on the course. People leaving from an affect~d home or business can call a cell phone number that will be provided to t4em and aradio~equipped course marshal will be dispatched to their location. The motorist will be infonned when it is safe to be on the course. The course will need to be re-secured~beforeraCing cap resume. ; . . Route Security LOCATION:612 378 1612 t; RX TIME 12/03 '03 19:13 vvv. V' LVV0 '.IfJrIYI I[I~M rM~ ~MnIV~ ~nILLtU IN~ In. I~ O. II) ! (j I-' . " . .. '" Route security will beprovided by a combinationofpohce and volunteers. Every)ntersec,tionwill be staffed and police will be stationed at key intersections, Many of the comer mi&shals ~i'I1.be ...... . equipped with radios. Four police officers will be on quty, OIleeach wiI1l?estationed at . Chestnut/2nd: Pine/3rdand 3rctlChesnut. The fourth officer ""ill "float". Construction Schedule , A limited amount of event setup may be conducted o~ Saturday, June 14. This will primarily involve pre-placement of materials to be used the next day (e.g))afticades, snow fencing)~ ; Event setup will begin Sunday morning at 7 am and will be.completed by llam. " .. Road barricades needed to close the race circuit will be pre,.placed on Friday or SatutdayThey will be pulled into place when needed (see above) and then puIledbackwhen.the roads open. Tear down will begin at 3:30 pm and shouldbe complete<rby 6:00pm;. Mostmaterialswm be loaded . into trucks immediately. Materials requiring pickup by vendors(e.g.roadbarricad~s) will be removed. on Monday. Parking '. '.. . '. To minimize congestion in . dO\V1ltown Stillwater, \ve will use the event web site and printed materials to encourage racers, volunteers, officials, organizers and anyone who istravelingto Stillwater specificallyfQr the race to park inlots mat are eitherinsiclethecourseor.are up the hill (e.g. Lots 12, 13 &14,as designated oni1ovestillwater.com). We, will also encotiragepeoph~to travel to the event by bicycle and will provide a secure bike corral for their convenience. Requested. City Support: . Police: 4 officers onsite Medical Personnel: 2 EMT's onsite . ....: Insurance ..... The Nature Valley Grand Prix is permitted Under USA Cycling, the nationalg9verning body of the sport ofbicyc1e racing. Insurance is provided by USA Cycling's carrier, ArnericanSpecialty Insurance Services ofRoanoake, IN. The policy includes $1 million in liability coverage per incident and $4 million in excess liability in addition to other coverage. The City of Stillwater, sponsors and other participating parties will be named as "other insured" and will be issued certificates of insurance. Benefiting Charity All proceeds made from theNature Valley Grand prix will be benefltingour charity, Children's Hospitals Cancer Kids Clinic for2003. Organizing Body . .'. ,. , The Great River Energy Bicyc1eFestival is organiiedby Minnesota :Bicycle Festivals, Inc. MBF is a non-profit corporation that was established specifically to create and mfu1ageb.i~yc1e racing events. The MBF officers, Board of Directors and the managers of all of the component events donate their serVices to support the Festival and Children's Hospitztls; Other :MBYraces have taken place in downtown St. Paul and Minneapolis, the Minnesota State Capitol, the University of Minnesotacampus, Redwing, Winona, VirginiaandPlainview. . .fb LOCATION:612 378 1612 RX TIME 12/03 '0319:13 <' .- LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2004-001 . . All Tec AI's Welding American Payment Centers American Reliable Insurance Co. Arch Wireless Aspen Mills Bailey Construction Becker Arena Products, Inc. Bonestroo,Rosene,Anderlik & Assoc, Boyer Trucks Brines Carquest Catco Center for American & International Law Century College Century Power Equipment Citi Cargo & Storage Citiy View Electric, Inc. Chemsearch Coca Cola Comcast COW Computer Services of Florida Computype, Inc. Coordinated Business Systems, Ltd. Cub Foods Curt's Automotive Repair DAR.E. America Merchandise Edy's Grand Ice Cream Emergency Apparatus Emergency Automotive Technology, Inc. First Line Fitzgerald, Sue Galles Corporation Gopher State One Call Grand Prix Vending Heritage Printing Hillyard Holman, Rose Integra Telecom Kath Fuel Oil Knauss, Chantell Lake Elmo Chrysler Lakeview Hospital . Alarm Monitoring, Programed Sec Codes Welding Blade Box Service Flood Insurance Policies Pager Service Uniforms Installed Shelters,Sidewalks & Slabs White Poly SW Long Lake Improvements Vehicle Repair Meals Goal Setting Meeting Equipment Repair Supplies Shop Supplies Education Law Enforcement Training Equipment Repair Supplies Monthly Rental Equipment Repair Charges Deodorant & Aerosol for Lift Stations Concession Supplies Cable Computer Supplies Credit Card Setup and Software Labels Fax Machines Concession Supplies Vehicle Repair Dare Supplies Concession Supplies Repair Fire Engine 6108 Equipment Repair Supplies Concession Supplies Mileage Cleaning Supplies Billable Tickets Concession Supplies Skating School Flyers Cleaning Supplies Mileage, Wellness Supplies Long Distance Fuel Mileage, Meals Reimbursements Equipment Repair Supplies Legal Blood Draws 385.50 300.00 78.00 5,766.00 8.65 321 . 13 22,400.00 144.37 938.50 364.34 103.08 202.66 61.34 995.00 1,335.00 74.42 95.85 177.63 1,044.82 1,519.25 11.79 3,679.70 946.95 287.77 283.70 75.92 83.52 189.46 183.12 3,186.86 227.84 1 ,467.49 182.88 216.97 57.35 168.00 1,013.03 444.87 287.61 940.75 83.07 93.49 1,686.83 40.00 EXHIBIT" A" TO RESOLUTION #2004-001 Lind, Gladys Lofts of Stillwater McLeod USA Menards Mid-States Organized Crime Info Center MN Dept of Admin Intertechnologies MN Dept of Public Safety BCA MN GFOA MPELRA MJ Raleigh Trucking Inc. NAPA National Fire Codes Network Design Newman Traffic Signs NIMCO, Inc. Office Depot On Site Sanitation Oshkosh Capital Otis Elevator Papco Inc. Parts Associates PC Solutions Pod's Tire & Wheel Inc. Radio Shack Reed's Sales & Service River Valley Printing Rose Floral Russell, Steve S1. Croix Scuba Sandy's Office Coffee Service Short Elliott Hendrickson, Inc. Spring brook Software Springbrook Software User Group SRF Consulting Group Inc. Star Tribune Stillwater Gazette Stillwater Motors Sutherland, John & Nadji Sysco Tee's Plus 10,000 Lakes Chapter of ICC Tower Asphalt, Inc. United Refridgeration Inc. United Rentals University of MN US Bank Page 2 Land Purchase Draw Request 4 Telephone Small Tools Membership November Usage Training Membership Membership, Registration Gravel Equipment Repair Supplies Subscription, Membership Data Line Repair Sign Blanks Dare Supplies Office Supplies Unit Rental 2002 Pierce Dash Payment 2004 Maintenance Contract Repair Floor Scrubber Shop Supplies Maintenance Contract Tires Phone Accessories Air Cleaner Assy. Business Cards Flowers Reimburse Maintenance Vehicle Supplies Coffee Supplies Lakeview Hosp, Arbours Development Utility Billing Training Membership Boutwell Area Transportation Plan Publication Publication Vehicle Repair Supplies Moving Expenses Concession Supplies Dare Supplies Seminars 2003 Streets, Asphalt Refridgerant Cordless Vacuum Conference Fees Paying Agent Fees ... '> 927.00 15,96421 175.92 5732 150,00 140.83 45.00 40.00 240.00 113.09 106,09 715.50 280.85 244.64 539,89 34.60 7.63 234,196,82 3,592,78 835.24 728.87 143.00 79.26 63,88 2726 80.94 53.25 68.15 8.69 75.00 1,869.70 1,698.48 80.00 14,837.24 215.80 12.09 29.46 764.45 475.55 1,063.15 180.00 143,865,90 1,825.00 105.44 240.00 172.50 . . . ,,' , . . . EXHIBIT" A" TO RESOLUTION #2004-001 Verizon Wireless Viking Industrial Center Walmart Washington County Tax Acct & Research WA County Road & Bridge Waste Management Workwell Occupational Health Services Yeadon Fabric Domes, Inc. Yocum Oil Company MANUAL CHECKS DECEMBER 2003 Mainstream Development Washington County ADDENDUM TO BILLS Page 3 Cell Phones Safety Equipment Supplies Report Signal Work Recycling Subsidy Oct - Dec 2003 Medical Exams New Firefighters Maintenance Supplies Fuel Second Half TIF # 1 2003 Property Taxes 2003 902 2nd St N, AT & T Wireless Cell Phones Capital City Regional Fire Fighters Assoc. Dues Carol Johnson dba CLJ Right of Way & Realty Sutherland Relocation Clin Net Solutions Holiday Fleet Insight Jansens Cleaning Service Legislative Associates, Inc. Magnuson Law Firm Napa Auto Parts Neopost Nextel Oak Park Elementary School Office Depot Office Max Owest Russell, Steve Shorty Stillwater Courier Stillwater Gazette Stillwater Lions United Building Centers University of MN Verizon Wireless Washington County License Wells Fargo White Bear Glass Xcel Drug Screens Fuel Software Maintenance Agreement Legislative Services Professional Services Vehicle Repair Supplies Maintenance Agreement Cell Phones Playground Equipment Office Supplies, Folding Machine Office Supplies Telephone Meeting Expense Laundry Publication Publication Dues & Meals Maintenance Supplies Registration Cell Phones Forfeiture Paying Agent Fees Tempered Glass Electricity, Gas 215.05 93,00 105.55 65.00 88A8 27,506,34 1,526.00 185.40 5,366.65 21,967.90 1,124.28 387.35 50.00 385.83 54.00 88A1 3,137.50 750.00 2,916.67 5,493.63 67.95 725.00 226.01 10,000.00 1,397.55 271.60 314.70 38.19 66.46 66.47 12.09 168.00 48.51 130.00 225.60 13.50 1,212.50 960.63 21,376.69 EXHIBIT" An TO RESOLUTION #2004-001 Zoller, Robert Adopted by the City Council this 6th Day of January, 2004 Maintenance Supplies '.. " Page 4 204.11 . TOTAL 588,357.58 . . ~. . . . Stillwater Public Library 223 N. Fourth St. Stillwater MN 55082 To: Mayor and City Council From: Lynne Bertalmio Re: Release of 2004 Capital Funds January 2, 2004 At its December 2003 meeting, the Library Board of Trustees passed a resolution requesting that the City Council release the following funds from our approved 2004 capital budget in order to replace equipment that is no longer functioning properly. Microform reader/printer $10,500 12/03 RESOLUTION 2004-06 DESIGNATION OF DEPOSITORIES FOR 2004 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the following are hereby designated as City depositories for the Year 2004: Central Bank MJSK Investment Securities Jennings State Bank Lake Elmo Bank Piper Jaffrey Paine Webber U.S. Bank Wells Fargo Bank Minnesota 4-M Investment Fund Juran & Moody Morgan Keegan Edward Jones Merrill Lynch Wachovia Securities, Inc. Northland Securities Solomon Smith Barney Adopted by Council this 6th day of January 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk ... . . . pST OF BILLS EXHIBIT" A" TO RESOLUTION #2004-001 . . AIITec AI's Welding American Payment Centers American Reliable Insurance Co. Arch Wireless Aspen Mills Bailey Construction Becker Arena Products, Inc, Bonestroo,Rosene,Anderlik & Assoc. Boyer Trucks Brines Carquest Cateo Center for American & International Law Century College Century Power Equipment Citi Cargo & Storage Citiy View Electric, Inc. Chemsearch Coca Cola Com cast COW Computer Services of Florida Computype, Inc. Coordinated Business Systems, Ltd. Cub Foods Curt's Automotive Repair DARE. America Merchandise Edy's Grand Ice Cream Emergency Apparatus Emergency Automotive Technology, Inc. First Line Fitzgerald, Sue Galles Corporation Gopher State One Call Grand Prix Vending Heritage Printing Hillyard Holman, Rose Integra Telecom Kath Fuel Oil Knauss, Chantell Lake Elmo Chrysler Lakeview Hospital - Alarm Monitoring, Programed Sec Codes Welding Blade Box Service Flood Insurance Policies Pager Service Uniforms Installed Shelters,Sidewalks & Slabs White Poly SW Long Lake Improvements Vehicle Repair Meals Goal Setting Meeting Equipment Repair Supplies Shop Supplies Education Law Enforcement Training Equipment Repair Supplies Monthly Rental Equipment Repair Charges Deodorant & Aerosol for Lift Stations Concession Supplies Cable Computer Supplies Credit Card Setup and Software Labels Fax Machines Concession Supplies Vehicle Repair Dare Supplies Concession Supplies Repair Fire Engine 6108 Equipment Repair Supplies Concession Supplies Mileage Cleaning Supplies Billable Tickets Concession Supplies Skating School Flyers Cleaning Supplies Mileage, Wellness Supplies Long Distance Fuel Mileage, Meals Reimbursements Equipment Repair Supplies Legal Blood Draws 385.50 300.00 78.00 5,766.00 8.65 321 .13 22,400.00 144.37 938.50 364,34 103.08 202.66 61.34 995.00 1,335.00 74.42 95.85 177.63 1,044.82 1,519.25 11.79 3,679.70 946.95 287.77 283.70 75.92 83.52 189.46 183.12 3,186.86 227.84 1 ,467.49 182.88 216.97 57.35 168.00 1,013.03 444.87 287.61 940.75 83.07 93.49 1,686.83 40.00 EXHIBIT n An TO RESOLUTION #2004-001 Lind, Gladys Lofts of Stillwater McLeod USA Menards Mid-States Organized Crime Info Center MN Dept of Admin lntertechnologies MN Dept of Public Safety BCA MN GFOA MPELRA MJ Raleigh Trucking Inc. NAPA National Fire Codes Network Design Newman Traffic Signs NIMCO, Inc. Office Depot On Site Sanitation Oshkosh Capital Otis Elevator Papco Inc. Parts Associates PC Solutions Pod's Tire & Wheel Inc. Radio Shack Reed's Sales & Service River Valley Printing Rose Floral Russell, Steve St. Croix Scuba Sandy's Office Coffee Service Short Elliott Hendrickson, Inc. Springbrook Software Springbrook Software User Group SRF Consulting Group Inc. Star Tribune Stillwater Gazette Stillwater Motors Sutherland, John & Nadji Sysco Tee's Plus 10,000 Lakes Chapter of ICC Tower Asphalt, Inc. United Refridgeration Inc. United Rentals University of MN Page 2 Land Purchase Draw Request 4 Telephone Small Tools Membership November Usage Training Membership Membership, Registration Gravel Equipment Repair Supplies Subscription, Membership Data Line Repair Sign Blanks Dare Supplies Office Supplies Unit Rental 2002 Pierce Dash Payment 2004 Maintenance Contract Repair Floor Scrubber Shop Supplies Maintenance Contract Tires Phone Accessories Air Cleaner Assy. Business Cards Flowers Reimburse Maintenance Vehicle Supplies Coffee Supplies Lakeview Hosp, Arbours Development Utility Billing Training Membership Boutwell Area Transportation Plan Publication Publication Vehicle Repair Supplies Moving Expenses Concession Supplies Dare Supplies Seminars 2003 Streets, Asphalt Refridgerant Cordless Vacuum Conference Fees 927.00 15,964.21 175.92 57.32 150.00 140.83 45.00 40.00 240.00 113.09 106.09 715.50 280.85 244.64 539.89 34.60 7.63 234,196.82 3,592.78 835.24 728.87 143.00 79.26 63.88 27.26 80.94 53.25 68.15 8.69 75.00 1,869.70 1,698.48 80.00 14,837.24 215.80 12.09 29.46 764.45 475.55 1,063.15 180.00 143,865.90 1,825.00 105.44 240.00 . . . . . . EXHIBIT" A" TO RESOLUTION #2004-001 US Bank Verizon Wireless Viking Industrial Center Walmart Washington County Tax Acct & Research WA County Road & Bridge Waste Management Workwell Occupational Health Services Yeadon Fabric Domes, Inc. Yocum Oil Company Adopted by the City Council this 6th Day of January, 2004 Page 3 Paying Agent Fees Cell Phones Safety Equipment Supplies Report Signal Work Recycling Subsidy Oct - Dec 2003 Medical Exams New Firefighters Maintenance Supplies Fuel 172.50 215.05 93.00 105.55 65.00 88.48 27,506.34 1,526.00 185.40 5,366.65 . . . STAFF REQUEST ITEM I Department: Parks/Public Works/Sewer- I Date: December 23, 2003 DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to order and purchase the following equipment under the State Bid. Street Dept. Asphalt wacker Stump chipper Shop Fork lift and safety cage Railings and portable steps for north wall mezzanine Parks Dept 3 point hitch rough mower Replace large park mower Sewer Dept Laser level Culvert nozzle Signs & Lighting Software for sign making machine FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2004. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: -::t:....- _::::i~l . -' /~~~./ - Date: 12-23-03 AUTHORIZING PURCHASE OF EQUIPMENT FOR PARKS, PUBLIC WORKS AND SEWER DEPARTMENT BE IT RESOLVED, by the City Council of Stillwater, Minnesota that the purchase of the following equipment under the State Bid for 2004 is hereby approved. Asphalt wacker, stump chipper, forklift & safety cage, railings & portable steps for north wall mezzanie, 3 point hitch rough mower, replacement park mower, laser level, culvert nozzle and software for sign making machine. Adopted by the City Council of Stillwater this 6th day of January 2004. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . . . :\1emo DATE: January 2, 2004 TO: Mayor and City Council Chantell Knauss {ifil2ti/j? Director of Administration FROM: RE: Sand Creek Contract Renewal for 2004 The City contracts Employee Assistance Program (EAP) services through the Sand Creek Group, Ltd. Attached is the proposed contract for the term January 1 - December 31, 2004. The total contract price for 2004 is $1,957.50. The cost per employee remains the same as was in 2000,2001,2002, and 2003 at $22.50 per employee. Recommendation Staff recommends the City Council adopt the attached Resolution approving the Renewal Agreement with the Sand Creek Group for Employee Assistance Program Services for January 1 - December 31, 2004 in the total amount of$1,957.50. RESOLUTION NO. 2004-03 APPROVING RENEWAL AGREEMENT WITH THE SAND CREEK GROUP FOR EMPLOYEE ASSISTANCE PROGRAM SERVICES BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the Agreement with The Sand Creek Group for Employee Assistance Program (EAP) services for the term January 1 - December 31,2004 at a cost of$1,957.50 is hereby approved. Adopted by the City Council this 6th day of January 2004. Jay Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . .r ,!:. r 01/ P {, d 333 North Main Street Suite 203 Stillwater, MN 55082 (651) 430-3383 www.sandcreekeap.com INNOVATORS IN BEHAVIORAL HEALTH CARE December 10, 2003 City Coordinator City of Stillwater 216 N. 4th Street Stillwater, MN 55082 Hello: . Enclosed please find two copies of the contract renewal agreement between The Sand Creek Group and The City of Stillwater for Employee Assistance Program services for all your employees and their dependents. Please review and if it meets your approval please sign both, retain one copy for your files and return one to our office. Please check the employee count status and pencil in if there are any changes. Also enclosed is an invoice for payment. Once again, if there are any changes in the employee count, please go ahead and correct the invoice to reflect the correct count. Please don't hesitate to call me with any questions you may have. It remains our pleasure to serve you and The City of Stillwater. J;~ Gretchen M. Stein, Ph.D., CEAP President and Chief Executive Officer GMS/jes ENe. . " Whatever you can do, or dream you can begin it. Boldness has genius, power and magic in it." Goethe 333 North Main Street Suite 203 Stillwater, MN 550~ (651) 430-33_ www.sandcreekeap.com INNOVATORS IN BEHAVIORAL HEALTH CARE Employee Assistance Agreement between The Sand Creek Group, Ltd. and The City of Stillwater 1. Services Provided: The program contract includes the following services: 1. Full service coverage for The City of Stillwater employees and their household members. 2. Employee Assistance personnel policy development and consultation. 3. Supervisory training of management personnel in the use of the program. . 4. Employee orientation seminars to familiarize your employees with the services available to them. 5. Promotional materials including brochures, posters and newsletter articles to keep your Employee Assistance Program visible to your employees, and their families. 6. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 7. Confidential assessment, referral and brief counseling to be provided to all employees, and their family members. Up to four sessions of counseling based on the clinical recommendation of EAP counselor. Each session being comprised of one clinical hour. All of the employees of The City of Stillwater and their family members may contact The Sand Creek Group for assessment, brief counsel and, when necessary, referral free-ol-charge to them. No limit is placed on the number of assessments and referrals made annually. All contact is strictly confidential. 8. 24 hour telephone crisis intervention. 9. Worksite visits from an EAP representative to continually evaluate the status of the program and your satisfaction. . " Whatever you can do, or dream you can begin it. Boldness has genius, power and magic in it." Goetbe . . . II. Coordination of Services: The City of Stillwater agrees to work with the EAP representative in informing its employees of this agreement and the services which are available to them. III. Use of Name: The City of Stillwater agrees to allow The Sand Creek Group, Ltd. to list the City as a customer on promotional materials. IV. Elieibilitv: All employees of The City of Stillwater and members of their household who are experiencing personal, emotional, family or social problems which have direct, indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. V. Emolovee Particioation: A working policy of the EAP is that Employee participation in the EAP will affect neither future employment or advancement nor protect employee from disciplinary action for continued substandard performance. VI. [kportinf!.: The Sand Creek Group, Ltd. will provide quarterly reports on program utilization. No information on individual employees will be released outside of The Sand Creek Group without the written consent of the employee. VII. Retainer Cost: The annual retainer charged by The Sand Creek Group, Ltd. for the employee services is as follows: Number of employees .M <81 CJt-- Cost per employee $22.50 $1~ jQS1. 50 C10 Annual EAP Contract Cost Term of Contract Januarv 1.2004 to December 31.2004 Optional Services: Organization Development Services Trauma Team Services $200.00 per hour $200.00/1st two hours $100.00 per hour over two hours $200.00 per hour of presentation/facilita1iM Sand Creek Group, Ltd. SD.G. Bag Lunch Seminars: '. VIII Fee for Onfloinfl Counselinf{: Payment for any ongoing counseling services beyond the initial diagnostic screening will be the responsibility of the employee/family member. . IX. Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either The City of Stillwater or The Sand Creek Group, Ltd. may cancel this agreement at any time upon 90 day notice, in writing, to the other party. The Sand Creek Group, Ltd. The City of Stillwater #/de.vJ;J.~/ Gretchen M Stein, Ph.D., CEAP President & Chief Executive Officer The Sand Creek Group, Ltd. ~~ Date Date GMS.jes . . The Sand Creek Group, Ltd. SD.G. . . . Memornndum To: Mayor Kimble and City Council Members cc: Larry Hansen, City Administrator From: Larry Dauffenbach, Police Chief Date: 1/212004 Re: New Radios for CSO's and Investigators There are 7 new mobile mdios in the 2004 capitol outlay budget request for the police d~p<u uuent. The mdios can be purchased off the State Bid for $4802.00. The mdios are Motorola CDM1250 VHF 45 Watt. There is ample money in the budget to cover the expenditure. I am recommending approval. 1 RESOLUTION 2004-04 . APPROVING RETAINER FOR CITY ATTORNEY FOR YEAR 2004 NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the retainer for City Attorney David Magnuson for the year 2004 be $76,125.00 effective January 1,2004. Adopted by Council this 6th day of January 2004 Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . . RESOLUTION NO. 2004-05 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150-1 (h) of the Regulations d. This declaration is a declaration of official intent adopted pursuant to Section 1. 103-18 of the Regulations. 3. Budaet Matters. As of the date hereof, there are no City funds reserved, allocated on a 10. term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant to the issuance of the Bond. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the normal business hours of the City on every business day until the date of issuance of the bonds. 5. Reimbursement Allocations. The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the bonds from any restriction under the bond resolutie or other relevant legal documents for the Bonds, and under any applicable state statue, which would apply to the unspent proceeds of the Bonds. Adopted this 6th day of January 2004 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . EXHIBIT A 2004 Capital Outlay North Hill Project $755,000.00 $4,695,000.00 .~ I . . . EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF STILL WATER, MINNESOTA HELD: January 6, 2004 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on January 6, 2004, at o'clock _.M. for the purpose in part of authorizing the competitive negotiated sale of the $4,695,000 General Obligation Improvement Bonds, Series 2004A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $4,695,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004A A. WHEREAS, the City Council of the City of Stillwater, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $4,695,000 General Obligation Improvement Bonds, Series 2004A (the "Bonds") to finance various improvements within the City; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit bids for the competitive negotiated sale of the Bonds. 2. Meeting: Bid ODening. This City Council shall meet at the time and place - - specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of, the Bonds. The Clerk or designee, shall open bids at the time and place specified in such Terms of Proposal. 3. Terms ofProDosal. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 4. Official Statement. In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with 1602048vl Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption ofthe foregoing resolution was duly seconded by member and, after fuB discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 2 1602048vl " , . . . .. :, . . . STATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER I, the undersigned, being the duly qualified and acting Clerk of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $4,695,000 General Obligation Improvement Bonds, Series 2004A. WITNESS my hand on January 6, 2004. Clerk 3 1602048vl .... '\ THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS Will BE RECEIVED ON THE FOllOWING BASIS: . TERMS OF PROPOSAL $4,695,000 CITY OF STillWATER, MINNESOTA GENERAL OB~IGATION IMPROVEMENT BONDS, SERIES 2004A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, February 3, 2004, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds . regardless of the manner in which the Proposal is submitted. DETAILS OF THE BONDS The Bonds will be dated March 1, 2004, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2004. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 2006 2007 2008 $ 95,000 $395,000 $360,000 $360,000 2009 2010 2011 $365,000 $370,000 $375,000 2012 2013 2014 $375,000 $385,000 $390,000 2015 2016 2017 $400,000 $410,000 $415,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial obligations and term obligations. All term obligations shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term obligations, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. I BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, . representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), -i- " .,'I . . . New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject' to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2013, and on any day thereafter, to prepay Bonds due on or after February 1, 2014. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited properties. The proceeds will be used to finance various improvement projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $4,918,050 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $49,650, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a obligation in the State of Minnesota, and preapproved by the City. Such obligation must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted 'Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. - ii - '. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling, The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal that the City determines to have failed to comply with the terms herein. . BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal obligation insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal obligation insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the . Bonds, but neither the failure to print such numbers on any Bond nor any error with respect -- thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). . - iii - . . . OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 185 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 6, 2004 BY ORDER OF THE CITY COUNCIL /s/ Diane Ward Clerk - iv- -1" f"'. ./ . . . EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA HELD: January 6,2004 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Stillwater, Washington County, Minnesota, was duly held at the City Hall on January 6, 2004, at o'clock _.M. for the purpose in part of authorizing the competitive negotiated sale of the $755,000 General Obligation Capital Outlay Bonds, Series 2004B. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $755,000 GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2004B A. WHEREAS, the City Council ofthe City of Stillwater, Minnesota (the "City"), has heretofore determined that it is necessary and expedient to issue $755,000 General Obligation Capital Outlay Bonds, Series 2004B (the "Bonds") to finance the 2004 capital outlay projects of various departments within the City, pursuant to Minnesota Statutes, Chapter 475 and Sections 10.5 and 10.6 of the City Charter, as more fully described in Exhibit B attached hereto; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, as follows: 1. Authorization. The City Council hereby authorizes Springsted to solicit bids for the competitive negotiated sale of the Bonds. 2. Meetin2:: Bid ODening. This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering sealed bids for, and awarding the sale of, the Bonds. The Clerk or designee, shall open bids at the time and place specified in such Terms of Proposal. 3. Terms of Pro Dosa 1. The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 1602048v] ~ ~"" " 4. Official Statement. In connection with said competitive negotiated sale, the Clerk and other officers or employees of the City are hereby authorized to cooperate with . Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. . . 2 1602048vl .- / . . . ST ATE OF MINNESOTA COUNTY OF WASHINGTON CITY OF STILLWATER I, the undersigned, being the duly qualified and acting Clerk of the City of Stillwater, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $755,000 General Obligation Capital Outlay Bonds, Series 2004B. WITNESS my hand on January 6, 2004. Clerk 3 1602048vl -- "" " THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: . TERMS OF PROPOSAL $755,000 CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES2004B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, February 3, 2004, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds . regardless of the manner in which the Proposal is submitted. " DETAILS OF THE BONDS The Bonds will be dated March 1, 2004, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2004. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $120,000 2006 $ 85,000 2007 $85,000 2008 $85,000 2009 $90,000 2010 $90,000 2011 $100,000 2012 $100,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial obligations and term obligations. All term obligations shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term obligations, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), .,' New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single - i - .". .' . . . m~tu:ity thro~gh book entries made on the books and records of DTC and its participants. Pnnclpal and Interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the res~o.nsibility ?f DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance 2004 capital outlay needs of various City departments. TYPE OF PROPOSALS Proposals shall be for not less than $747,450 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $7,550, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a obligation in the State of Minnesota, and preapproved by the City. Such obligation must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal that the City determines to have failed to comply with the terms herein. - ii - .. -. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the . Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b )(5). OFFICIAL STATEMENT . The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 50 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 6, 2004 BY ORDER OF THE CITY COUNCIL Isl Diane Ward Clerk . - iii - fl' . . . Recommendations For City of Stillwater, Minnesota $4,695,000 General Obligation Improvement Bonds, Series 2004A $755,000 General Obligation Capital Outlay Bonds, Series 20048 Presented to: Mayor Jay Kimble Members, City Council Mr. Larry Hansen, City Coordinator I Treasurer Ms. Sharon Harrison, Assistant Finance Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Study No.: S0784R4S4 SPRINGSTED Incorporated December 22, 2003 SPRINGSTED ~. Ad,;""" ,h, PuhI;, S,,,,, ... . . . RECOMMENDATIONS Re: Recommendations for the Issuance of: $4,695,000 General Obligation Improvement Bonds, Series 2004A (the "Series 2004A Bonds") $755,000 General Obligation Capital Outlay Bonds, Series 2004B (the "Series 2004B Bonds") (Together referred to as the "Issues" or the "Bonds") We recommend the following for the Bonds: 1. Action Requested 2. Sale Date and Time 3. Authority and Purpose for the Bond Issues 4. Repayment Term 5. Security and Payment Cycle (a) Security (b) Source of Payment (c) First Payment Cycle To establish the date and time of receiving bids and establish the terms and conditions of the offerings. Tuesday, February 3, 2004 at 12:00 noon with award by the City Council at 7:00 P.M. the same day. The Bonds are being issued pursuant to Minnesota Statutes, Chapter 475. In addition, the Series 2004A Bonds are being issued pursuant to Minnesota Statutes, Chapter 429 and the Series 2004B Bonds are being issued pursuant to the City Charter. The Series 2004A Bonds will mature February 1,2005 through 2017. The Series 2004B Bonds will mature February 1, 2005 through 2012. The first interest payment on both series of Bonds is August 1, 2004. The Bonds will be general obligations of the City. The Series 2004A Bonds will be repaid with a combination of special assessments and ad valorem property taxes. The Series 2004B Bonds will be repaid solely from ad valorem property taxes. The Series 2004A Bonds - The City made a levy of $250,000 in 2003 for first collection in 2004. The debt service payments due August 1, 2004 and February 1, 2005 on the Series 2004A Bonds will be made from this first tax levy. Thereafter, each year's first- half collection of assessments and taxes will be used to pay the interest payment due August 1 in the year of collection. Second- half collections of assessments and taxes '. City of Stillwater, Minnesota December 22, 2003 7. Credit Rating Comments plus surplus first-half collections will be used to pay the February 1 principal and interest payment due in the following year. The Series 2004B Bonds - The City made a levy of $150,000 in 2003 for first collection in 2004. Each year's first-half collection of taxes will be used to pay the interest payment due August 1 in the year of collection and second-half collections, plus surplus first-half collections, will be used to pay the February 1 principal and interest payment due in the following year. The Series 2004A Bonds - The City may electon February 1, 2013, and on any day thereafter, to prepay the Series 2004A Bonds due on or after February 1, 2014 at a price of par plus accrued interest. The Series 2004B Bonds - Due to their short duration, the Series 2004B Bonds will not be subject to payment in advance of their stated maturity dates. Moody's Investors Service currently rates the City's general obligation debt. In January 2002 Moody's upgraded the City's credit rating from "A2" to "A 1". An application will be made for these Issues to ensure continuation of the Moody's rating. . 6. Prepayment Provisions . 8. Federal Treasury Regulations Concerning Tax-Exempt Obligations (a) Bank Qualification (b) Rebate Requirements Under Federal Tax Law, financial institutions cannot deduct from income for federal income tax purposes, expense that is allocable to carrying and acquiring, tax- exempt bonds. There is an exemption to this for "bank qualified" bonds, which can be so designated if the issuer does not issue more than $10 million of tax exempt bonds in a calendar year. Issues that are bank qualified generally receive lower interest rates than issues that are not bank qualified. These Issues are designated as bank qualified. All tax-exempt issues are subject to the federal arbitrage and rebate requirements, which require all excess earnings created by the financing to be rebated to the U.S. Treasury. The requirements generally cover two categories: bond proceeds and debt service funds. There are exemptions from rebate in both of these categories. . Page 2 City of Stillwater, Minnesota December 22, 2003 . . (c) Bona Fide Debt Service Fund (d) Economic Life . The proceeds of the Series 2004A Bonds are being used to finance construction expenditures which could qualify for the six- month, eighteen-month or two-year spending exception to rebate. The proceeds of the Series 2004B Bonds are being used to finance primarily capital equipment which could qualify for either the six-month or eighteen-month spending exception to rebate. Both the eighteen-month and two year exception require a certain percentage of the Bond proceeds be spent within six- month intervals. If the proceeds are spent in accordance with one of the spending exceptions, the project fund will be exempt from rebate. The spending exceptions depend on actual expenditures as distinguished from expectations. It is our understanding the City expects to meet the two-year spending exception in regards to the Series 2004A Bonds and the eighteen-month spending exception in regards to the Series 2004B Bonds. The City must maintain a bona fide debt service fund for the bonds or be subject to yield restriction. This requires restricting the investments held in the debt service fund to the yield on the bonds and/or paying back excess investment earnings in the debt service fund to the federal government. A bona fide debt service fund is a fund for which there is an equal matching of revenue to debt service expense, with carry over permitted equano the greater of the investment earning in the fund during that year or 1/12 the debt service of that year. Additional diligence should be exercised in monitoring the debt service fund for the Series 2004A Bonds due to the potential accumulation of assessment prepayments, which could cause the debt service fund to become non-bona fide. The average life of the Bonds cannot exceed 120% of the economic life of the projects to be financed. The economic life of the improvements being finance by the Series 2004A Bonds is 20 years. The capital outlay needs being financed by the Series 2004B Bonds range in economic life from 3 to 25 years. The average life of the Series 2004A Bonds is 7.404 years and the Page 3 . (e . City of Stillwater, Minnesota December 22, 2003 (e) Federal Reimbursement Regulations average life of [the Series 2004B Bonds is 4.387 years. ~oth Issues are within the economic life rrquirements. Federal reimb~rsement regulations require the City to make a declaration, within 60 days of the !actual payment, of its intent to reimburse itself from expenses paid prior to the receipt qf bond proceeds. It is our understanding [the City has taken whatever actions are neeessary to comply with the federal reimbursement regulations in regards to the Bonds. Non-bond funds can be used to repay expenditures made prior to receipt of bond proceeds. These Issues ~re subject to the SEC's continuing disClosure requirements. The SEC rules require the City to undertake an annual update .of its Official Statement information and report any material events to the national !repositories. The City has elected to provide its own continuing disclosure. 9. Continuing Disclosure 10. Attachments The Series 2004A Bonds: - Sources and Uses of Funds - Assessment Income Schedule - Debt Service Schedule The Series 2004B Bonds: - List of Capital Outlay Projects - Sources and Uses of Funds - Debt Service Schedule - Total Debt Service on Tax Levy Supported Debt Terms of Proposal . . . DISCUSSION $4,695,000 General Obligation Improvement Bonds, Series 2004A Proceeds of the Bonds, along with State grant funds, MSA funds and a contribution from the City's Storm Sewer Fund, will be used to finance the North Hill project within the City. The sources and uses of funds for the Bonds are shown on page 6. Assessments in the aggregate amount of $1,766,609.52 for the project have been adopted and are expected to be filed in the summer of 2004. The assessments will be spread over a term of 12 years with even principal payments beginning with first collection in 2005. Interestwill be charged on the unpaid principal balance at a rate of 5.0%. However, in the event the final rate (TIC) on the Series 2004A Bonds exceeds 4.0%, the City Iwill increase the rate on the assessments to approximately 1.0% above the rate on the Series 2004A Bonds. Page 7 shows our calculation of assessment income. Page 4 City of Stillwater, Minnesota December 22, 2003 . The City made its first levy for the Series 2004A Bonds in 2003 for first collection in 2004. The 2003/04 levy will be sufficient to make the principal and interest payments due on the Series 2004A Bonds through February 1, 2005. Thereafter, the Series 2004A Bonds will be repaid with a combination of special assessments and ad valorem property taxes. Our recommended principal structure for the Bonds is shown on page 8. The principal due in the first year of the Series 2004A Bonds is structured around the 2003/04 levy of $250,000. Thereafter, the debt service has been structured around the projected annual assessment income to result in approximately even annual tax levies. Page 8 contains the following information: . Columns 1 through 6 show the year the tax levy is made, the principal payment dates, the annual principal payments, estimated interest rates and projected total principal and interest payments, given the current market environment. . Column 7 shows the 5% overlevy which is required by State statutes and serves as a protection to bondholders and the City in the event of delinquencies in the collection of assessments or taxes. . Column 8 shows the total projected assessment income developed on page 7. . Column 9 shows the net tax levy requirement for this Issue, which represents the difference between the projected assessment income and 105% of debt service. As shown in column 9 on page 8, we expect that the City will be required to levy ad valorem taxes annually in the approximate amount of $300,650 for the Series 2004ABonds. '. $755,000 General Obligation Capital Outlay Bonds, Series 2004B Proceeds of the Series 2004B Bonds will finance the 2004 capital outlay needs of various City departments. The assets' costs and estimated useful lives, by department, are shown on pages 9 and 10. The sources and uses of funds for the Series 2004B Bonds are shown on page 11. Our recommended principal structure for the Bonds is shown on page 12. The principal due in the first year of the Series 2004B Bonds is structured around the 2003/04 levy of $150,000, with level debt service payments thereafter. Page 12 contains the following information: . Columns 1 through 6 show the year the tax levy is made, the principal payment dates, the annual principal payments, estimated interest rates and projected total principal and interest payments, given the current market environment. . Column 7 shows the 5% overlevy which is required by State statutes and serves as a protection to bondholders and the City in the event of delinquencies in the collection of taxes. . Attached on page 13 is a schedule showing the total debt service requirements on capital outlay bonds of the City, including the projected debt service on the Series 2004B Bonds. Springsted is pleased to again be of service to the City of Stillwater. Respectfully submitted, J~J~ SPRINGSTED Incorporated kern Page 5 . . . $4,695,000 City of Stillwater, Minnesota General Obligation Improvement Bonds, Series 2004A Sources & Uses Dated 03/01/20041 Delivered 03/01/2004 Sources Of Funds Par Amount of Bonds.................................................................................................................................... ............................ State Grant...... ......................... ...... ..... ... ......... ............ ............ ........ ....... ....... .......... ....... .... ... ........ ........... ... ............. ........ ....... MSA Funds................ .............................................................................................................................................................. Storm Sewer Fund................ .... .... ............ ......... ... ....... ... ..... ......... ...... ... ............. ....... ..... ... ........................ .......................... .... $4,695,000.00 1,300,000.00 304,046.88 200,000.00 Total Sources............ .............. ........... ................. ....... ............................... ........ ........... ............. ..... ....... ........... ......... ............. $6,499,046.88 Uses Of Funds Deposit to Project Construction Fund....... ......... ................................ ..... ............. ..... ......... ..... ..................... ............. ................ Total Underwriter's Discount (1.000%).................................................................................................................................... Costs of Issuance.. ....... ...... .... ... ........ ........ ....... ............ ............. ...... .... ....................... ....... .......... ..... ..................... ................... Rounding Amount.................................................. ................................................... ......... .......... ........................ ...... ... ........... 6,421,147.35 46,950.00 31,050.00 (100.47) Total Uses................... ..... ........ ............................. ................ ........ .......... ............... ........ ........ ............. ......................... ............ $6,499,046.88 GO Improvement Bonds, Ser I SINGLE /'UJIFOSE I 12/15/2003 I 2:58 PM ISPRINGSTID --;I" Advisors to the Public Sater Page 6 . . . City of Stillwater, Minnesota General Obligation Improvement Bonds, Series 2004A ASSESSMENT INCOME SCHEDULE Date Principal Coupon Interest Total P+I 12131/2004 12/31/2005 147,217.46 5.000% 125,134.84 272,352.30 12131/2006 147,217.46 5.000% 80,969.60 228,187.06 12/31/2007 147,217.46 5.000% 73,608.74 220,826.20 12/31/2008 147,217.46 5.000% 66,247.86 213,465.32 12131/2009 147,217.46 5.000% 58,886.98 206,104.44 12131/2010 147,217.46 5.000% 51,526.12 198,743.58 12131/2011 147,217.46 5.000% 44,165.24 191,382.70 12131/2012 147,217.46 5.000% 36,804.36 184,021.82 12131/2013 147,217.46 5.000% 29,443.50 176,660.96 12131/2014 147,217.46 5.000% 22,082.62 169,300.08 12131/2015 147,217.46 5.000% 14,721.74 161,939.20 12131/2016 147,217.46 5.000% 7,360.88 154,578.34 Total $1,766,609.52 $610,952.48 $2,377 ,562.00 . Date And Term Structure I nterest Accrual Date......................................................................................................................................................... ........ 7/31/2004 Last Day of First Year of Collection........................................................................................................................................... 12131/2005 Assessments for GO Imp Do I SINGLE PCJKPOSE / 12/15/2003 I 2:58 PM ~~~~~~I~!?' Page 7 $4,695,000 City of Stillwater, Minnesota . General Obligation Improvement Bonds, Series 2004A DEBT SERVICE SCHEDULE (1) (2) (3) (4) (5) (6) (7) (8) (9) Principal Projected Year of Payment Assessment Levy Date Principal Coupon Interest Total P+I 105% ofTotal Income Levy 2003 02/01/2005 95,000.00 1.500% 138,164.58 233,164.58 244,822.81 244,822.81 2004 02/01/2006 395,000.00 1.850% 149,300.00 544,300.00 571,515.00 272,352.30 299,162.70 2005 02/01/2007 360,000.00 2.200% 141,992.50 501,992.50 527,092.13 228,187.06 298,905.07 2006 02/01/2008 360,000.00 2.500% 134,072.50 494,072.50 518,776.13 220,826.20 297,949.93 2007 02/01/2009 365,000.00 2.800% 125,072.50 490,072.50 514,576.13 213,465.32 301,110.81 2008 02/01/2010 370,000.00 3.100% 114,852.50 484,852.50 509,095.13 206,104.44 302,990.69 2009 02/01/2011 375,000.00 3.350% 103,382.50 478,382.50 502,301.63 198,743.58 303,558.05 2010 02/01/2012 375,000.00 3.500% 90,820.00 465,820.00 489,111.00 191,382.70 297,728.30 2011 02/01/2013 385,000.00 3.600% 77,695.00 462,695.00 485,829.75 184,021.82 301,807.93 2012 02/01/2014 390,000.00 3.800% 63,835.00 453,835.00 476,526.75 176,660.96 299,865.79 2013 02/01/2015 400,000.00 3.900% 49,015.00 449,015.00 471,465.75 169,300.08 302,165.67 2014 02/01/2016 410,000.00 4.000% 33,415.00 443,415.00 465,585.75 161,939.20 303,646.55 2015 02/01/2017 415,000.00 4.100% 17,015.00 432,015.00 453,615.75 154,578.34 299,037.41 Total $4,695,000.00 $1,238,632.08 $5,933,632.08 $6,230,313.68 $2,377,562.00 $3,852,751.68 Date And Term Structure . . Dated.... ..... ....... ................. ......................................... ...... .... .............................................................................. ............................... Delivery Date.. ........ .... ... ........ ......... ..................... ..... .... ........................... ............ ............ .................................... ........... ............ .... ... First Coupon Date..... ....... ........................................................ .......................... ............. ......... ............. .......... ... ...... ..... ........... ...... .... First Serial Maturity Date.. ................................................................................... ............. ................................;... ....... ......... .... ......... Final Serial Maturity Date.......... ..... ...... .... .................... .....:.... .................... .......... ....... ..... ..... ........................ ....... ....... ................ ....... Yield Statistics Bond Year Dollars................ ....... ......... ................... .......... ...... .............................. ......... ..... ...... ..... ..... ................ .... ..... ...................... Average Life...... ................ ......... ... ....... ................... .......... ... ........................................................;..................... ........ ............ ........... Average Coupon...... ...................... ...... .... ..................... ........... ......... ...... ............... .................. .... ..... ................ ......... ....... ............. .... Net Interest Cost (NIC)...... ............................................................... ................ ......................... ........................ .......... ............ .......... True Interest Cost (TIC)......... ....... ....... .................... .......... ... .... ............. ......... ... ............ ........... ....... ................... ............................... Bond Yield for Arbitrage Purposes..................................... ...................................... ................ ....................... ............... ...............;.... All Inclusive Cost (AIC).................. ........ ......... ........... ..... ...... ... .......... .............. ........... ... ... ... ....... ........................ ........ ........ ................ GO/mprovemenIBonds,Scr I S/NGLEPURPOSE 1 /2//5/20031 2:49PM ~SPRINGSTED ~ ....dv.isors to r.he 'Publjc Sm:r:or 3/01/2004 3/01/2004 8/01/2004 2/01/2005. 2/01/2017 $34,763.75 7.404 Years 3.5629990% 3.6980535% 3.6935103% 3.5347081% 3.7997638% Page 8 CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2004 CAPITAL OUTLAY . EXPECTED DEPARTMENT APPROVED LIFE (Years) GENERAL FUND MIS Computer Equipment 14,500 3 Total MIS $ 14,500 Finance Computer Equipment 5,400 3 Total Finance $ 5,400 Administration Computer Equipment 1,800 3 Total Administration $ 1,800 Plant/City Hall Foor Scruber 2,200 10 Total Plant/City Hall $ 2,200 Community Development Computer Equipment 1,800 3 Police Computers 3,600 3 Digital dictation system 10,000 7 Radios 5,000 5 . Squad rehab 8,000 2 Squad cars (2) - includes changeovers 64,000 2 Total Police $ 90,600 Fire Ladder truck (year 3 of 3) 234,000 25 Lighting/Circulation Fans Apparatus Bay Area 16,960 10 Carpet Day Room 2,700 3 Pagers (6) 3,360 5 Portable Radios (3) 3,480 5 Turn out gear (5) 6,625 10 Computers 6,600 3 Stack Chairs (40) 4,700 5 Total Fire $ 278,425 Building Inspections Computer Equipment 6,100 3 Pickup Truck 25,000 5 Total Building Inspections $ 31,100 Civil Defense Upgrade sirens to battery operation 22,000 5 . Page 9 CITY OF STILLWATER, MINNESOTA SCHEDULE OF 2004 CAPITAL OUTLAY . EXPECTED DEPARTMENT APPROVED LIFE (Years) Engineering Computers 8,900 3 Total Public Works/Engineering $ 8,900 Street Asphalt Wacker 2,000 2 Buidling Improvements 5,000 10 Computers 4,300 3 Stump Chipper 12,800 8 Total Street $ 24,100 Shop Fork Lift & Safety Cage 22,000 15 Computers 1,800 3 Railings & Portable Steps North Wall 4,000 20 Total Shop $ 27,800 TOTAL GENERAL FUND $ 508,625 ST CROIX VALLEY RECREATION CENTER FUND Ree Center Ice Arena Computer 1,800 3 Rec Center Equipment 3,000 3 . Borad Brush Cleaner 2,500 5 Pitching Machine Equipment 1,000 5 Total Rec Center Ice Arena $ 8,300 Lily Lake Ice Arena Fumace 5,000 7 Total Lily Lake Ice Arena $ 5,000 TOTAL ST CROIX VALLEY RECREATION CENTER $ 13,300 LIBRARY FUND Operations Computers (replacement) 10,000 3 Microform Reader-Printer 10,500 7 Total Library-Operations $ 20,500 TOTAL LIBRARY FUND $ 20,500 PARKS FUND 3 Point Hitch Rough Mower 6,000 7 Replace Large Park Mower 30,000 7 Computer 1,800 3 Park Improvements 100,000 10 Park Equipment 50,000 7 TOTAL PARKS FUND $ 187,800 -. TOTAL 2003 CAPITAL OUTLAY $ 730,225 Page 10 . e. . $755,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2004B Sources & Uses Dated 03/01/20041 Delivered 03/01/2004 Sources Of Funds Par Amount of Bonds......... ..... ........................................................................... ...................... ..... ........... .............................. ..... $755,000.00 Total Sources............ ................ .................. ....................... .......... ........................ .......... .................... ....... ........... ............... ...... $755,000.00 Uses Of Funds Deposit to Project Construction Fund.................................................................................................................................. ........ Costs of Issuance............................................. .......... ..... ........ ......................... ... ... .... .... ........... ... ............. .... ...... ...... .... ............. Total Underwriter's Discount (1.000%)....................................................................................................................................... Rounding Amount....... ......... ... ........ .... ......................... ................................................... ........................... ........... ...................... 730,225.00 14,700.00 7,550.00 2,525.00 Total Uses...... ................ ........ ............................ ..... ....... .............................. ................ ........... ..... ........... ............. ...................... $755,000.00 GOCapits/Out/syBoJlds, / SINGLEPUKPOSE / 12/15/2003 / 2:59PM DSPRINGSTED ~ Advlstm to me Publk Sntor Page 11 . $755,000 City of Stillwater, Minnesota General Obligation Capital Outlay Bonds, Series 2004B DEBT SERVICE SCHEDULE (1) (2) (3) (4) (5) (6) (7) Principal Year of Payment Levy Date Principal Coupon Interest Total P+I 105% of Total 2003 02101/2005 120,000.00 1.500% 17,900.21 137,900.21 144,795.22 2004 02101/2006 85,000.00 1.850% 17,727.50 102,727.50 107,863.88 2005 02101/2007 85,000.00 2.200% 16,155.00 101,155.00 106,212.75 2006 02101/2008 85,000.00 2.500% 14,285.00 99,285.00 104,249.25 2007 02101/2009 90,000.00 2.800% 12,160.00 102,160.00 107,268.00 2008 02101/2010 90,000.00 3.100% 9,640.00 99,640.00 104,622.00 2009 02101/2011 100,000.00 3.350% 6,850.00 106,850.00 112,192.50 2010 02101/2012 100,000.00 3.500% 3,500.00 103,500.00 108,675.00 Total $755,000.00 $98,217.71 $853,21~ $895,878.60 Date And Term Structure Dated.. ... ........................ ........ ...... ..... ....... .......... ........... ..... ................. .............. .............. .......... Delivery Date............. ... .... ............ ........ ............ ................ .............. ........................... ...... ......... First Coupon Date............ ....................... ............ .......... ................ ........................... ... ....... ...... 3/01/2004 3/01/2004 8/01/2004 Yield Statistics Bond Year Dollars............... ...... ..... ................ ............... ............................... ................. ........... $3,312.08 Average Life. ... ................ ....... ........ .,. .......... ................. ..... ......................................... .............. 4.387 Years Average Coupon.................. ......... .... ................................. .................. ........... ......... ................, 2.9654360% Net Interest Cost (NIC)............................................................................................................. 3.1933892% True Interest Cost (TIC)............................................................................................................ 3.1997422% Bond Yield for Arbitrage Purposes...................................;....................................................... 2.9500577% All Inclusive Cost (AIC).................................... ...................... ........... .., ........... .......................... 3.69660330/0 . . GOC/lpilalOullayBonds, / S1NGLEPUIlPOSE I IZII11Zoo9 I Z:Z5PM . ~~~!~,r:i~~~f2? Page -0 OJ (Q (1) -Jo. ( - . . . December 17. 2003 "<,' ~11ly "PRINQSTEC Incorporated . . . THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $4,695,000 CITY OF ST1LLWATER, MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2004A (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, February 3, 2004, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. DETAILS OF THE BONDS The Bonds will be dated March 1, 2004, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August t, 2004. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 2006 2007 2008 $ 95,000 $395,000 $360,000 $360,000 2009 $365,000 2010 $370,000 2011 $375,000 2012 2013 2014 $375,000 $385,000 $390,000 2015 2016 2017 $400,000 $410,000 $415,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial obligations and term obligations. All term obligations shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term obligations, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), Page 14 . . . New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2013, and on any day thereafter, to prepay Bonds due on or after February 1 , 2014. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition the City will pledge special assessments against benefited properties. The proceeds will be used to finance various improvement projects within the City. TYPE OF PROPOSALS Proposals shall be for not less than $4,918,050 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $49,650, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a obligation in the State of Minnesota, and preapproved by the City. Such obligation must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time, on the next business day following the award. Ifsuch Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1%. Rates must be in level or ascending order. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. Page 15 . . . AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal obligation insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of, insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal obligation insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul 'and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the, BOnds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). Page 16 . . . OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds; and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in .Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 185 copies of the Official Statement and the addendum or addenda described above. The City designates the. senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and ,(ii),it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 6, 2004 BY ORDER OF THE CITY COUNCIL Isl Diane Ward Clerk Page 17 . THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $755,000 CITY OF STILLWATER, MINNESOTA GENERAL OBLIGATION CAPITAL OUTLAY BONDS, SERIES 2004B (BOOK ENTRY ONLY) Proposals for the Bonds will be received on Tuesday, February 3, 2004, until 12:00 Noon, Central Time, at the offices of Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota, after which time they will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS . Proposals may be submitted in a sealed envelope or by fax (651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax (651) 223-3046 for inclusion in the submitted Proposal. Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale speCified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. DETAILS OF THE BONDS The Bonds will be dated March 1, 2004, as the date of original issue, and will bear interest payable on February 1 and August 1 of each, year, commencing August 1,' 2004. Interest will be computed on the basis of a 360-day year of twelve 30-day months. The Bonds will mature February 1 in the years and amounts as follows: 2005 $120;000 2006 $ 85,000 2007 $85,000 2008 $85,000 2009 $90,000 2010 $90,000 2011 $100,000 2012 $100,000 Proposals for the Bonds may contain a maturity schedule providing for a combination of serial obligations and term obligations. All term obligations shall be subject to mandatory sinking fund redemption and must conform to the maturity schedule set forth above at a price of par plus accrued interest to the date of redemption. In order to designate term obligations, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM . The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will, be registered in the name of Cede & Co. as nominee of The Depository Trust Company ("DTC"), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single Page 18 . . . maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable'by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. ' REGISTRAR The City will name the registrar that shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The Bonds, will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. The proceeds will be used to finance 2004 capital outlay needs of various City departments. TYPE OF PROPOSALS Proposals shall be for not less than $747,450 and accrued interest on the total principal amount of the Bonds. Proposals shall be accompanied by a Good Faith Deposit ("Deposit") in the form of a certified or cashier's check or a Financial Surety Bond in the amount of $7,550, payable to the order of the City. If a check is used, it must accompany the proposal. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a obligation in the State of Minnesota, and preapproved by the City. Such obligation must be submitted to Springsted Incorporated prior to the opening ofthe proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that purchaser is required to submit its Deposit to Springsted Incorporated in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M" Central Time, on the next business day following the award~ If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement and no interest will accrue to the purchaser, will be deposited by the City. In the event the purchaser fails to comply with the accepted proposal; said amount will be retained by the City. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5/100 or 1/8 of 1 %. Rates must be in level or ascending order. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and, (iii)reject any proposal that the City determines to have failed to comply with the terms herein. Page 19 ... . . . CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error' with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification ,numbers shall be paid by the purchaser. SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non-compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2-12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any' prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 85 East Seventh Place, Suite 100, Saint Paul, Minnesota 55101, telephone (651) 223-3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 50 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated January 6, 2004 BY ORDER OF THE CITY COUNCIL /s/ Diane Ward Clerk Page 20 ,.#> ; · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director /J December 31, 2003 Settlers Glen 5th Addition . Background. The preliminary plat for Settlers Glen was approved by the City Council on July 11, 2000. The fifth addition contains 11 lots. Access to the lots is provided off of Morgan Avenue North. The 11 lots are separated from the main Settlers Glen development area by Spring Creek. Services to the addition were extended as a part of the 3rd addition improvements. No parks are located in the area, although a potion of the Brown's Creek trail is located along the west boarder of the site. < A condition of approval requires that the Browns' Creek natural trail system for this addition and other additions be installed as a part of the public improvements for this phase of development. This will allows the trails to be installed before the new residents occupy the lots. The proposed development improvements and drainage plans have been reviewed by the public works department. Recommendation: Approval. Conditions of Approval: 1. All Settlers Glen Brown's Creek natural trails shall be installed before building permits are issued for the 5th addition lots. 2. The final subdivision shall be reviewed by the City Engineer before recording. 3. A developers agreement shall be prepared, approved and agreed to before final subdivision recording. 4. The City Forester shall review the grading plan for protection of Oak trees before site grading begins. Attachments: Application and plans. '. t ~. . \ US.Home@ Thompson Division . October 27, 2003 Steve Russell Community Development Director City Hall 216 N. 4th Street Stillwater, MN 55082 Re: Plat Application for Settlers Glen 5th Addition Dear Mr. Russell, Please find attached hereto, the Final Plat Application and, J1.ecessary materials for the submission of Settlers Glen 5th Addition. The plat application fee of $1 ,000 was sent to the City of Stillwater on Oct 25th as check number 00030462. In addition to what you receive, the City's Engineering Department will be delivered two copies ofthe Plans and Specs and one copy of the pond calculations as required to obtain a grading permit. If you have any questions, feel free to contact me. . Best regards, ~~~ Joe Jablonski Thompson Land Development CC: Shawn Sanders, City of Stillwater . 935 East Wayzata Boulevarde Wayzata, Minnesota 55391 (952) 473-1231 phone (952) 473-7401 fax 138/138/213133 113:27 ,J> .... - . , . 82.1 . FPA 431388113 CITY OF STILLWATER PAGE 132 S'l'ILLWATEIt CODE FINAL PLAT APPUCATION FEE ~ /000, c..><? PAID (1) APPLICANT Name: Company: Address: ~.i;.c.pk v~,J.lcv.sk.,; c... ~c. c. k- t:l. "'3 04 <0 '-- U<;, .u(l,~_e G."o"'.<_~i~J : "',' rl" ,. ,I .-1 } C"f,">S- r-" ,'(-' Go- l/'r~'~;'"", 1"'.:'~C6"'- , .;:) Vo""..,a l"-"~ u~ ...... C3. k) '" . City: W(N l.."'-T..... ,State: t'-\..tJ Telephone: cwe~9-."''{ (FAX(1n)q...L~: -111bl (H) (2) PROPERTY FEE OWNER N lllIle: Company: Add",88: .(-l e......e5 Zip Code=-.$55tL C;' c:,...; AL.O've.... Telephon,e: (3) SURVEYOR Name: Company: Address: Ci ty: (W) (FAX) , State: _ (H) Zip Code;. . Mr, ("~\n~ F V" ot""lt.... {Loos ,A<<-(>.',;~ +"$ . C VV\:f"fl-V\ \ -LA<=... . " - . - J / SO-S-o L-301'<~ ~V~ N City:, PI';Nlcv+c-'-State: MIJ . Telephone: (Wl (FAX) _ (H) Gb~l L.j,b - "0 I 0 6~~)q 1 ". 8~12- (4) Property location: M"...... ,,,,,.... Aojp,,^ ',JP I ., , Legal description: Zip 'QOde~ ~<~ d ~l'.H> 0.$. ~ <...,..H']......! .:' ?,:-,-) 'It.{ sc-e-.f.in.....J t ,~ r.:~..~h:~ ':. ~o~ '0 ~.:~ : ..~"'...;) (15) Name of development: S&rr Ie; I'\--~ C. I,;:;...J ~+t-- 4LJ.i +io.,J Number of lots; I \ Current land use: --"., ^0'r' ve....d ~ \ .lr\,... ~.re \, "'" \ ...o..r "1 '?\ <.. ~ Pl.....".sed land WIe: <,."'......-e... Current zonin&: Pa.i) - F.. u!-,,,.sed zonine: $.......-e.. Anticipated prqjectcompletion: A\J~""""~ ~~~4. .' (6) SUBMITrAL REQUIREMENTS: (Five copies and one reduced 8Vll inches x 11 Inches) a/ Final plat (F) ./ Electronic FP Format . J Tree preservation and landscaping plan (TLP) ../ Street and utility plan (SUP) ~ Grading, drainage) storm water and w~tland8 plan (GDSWP) Other information (01) i/ 8J(II.inch x ll-inch transparency . CD32:38 08/08/2003 10:27 4308810 CITY OF STILLWATER PAGE 63 ,~ ;" ,( . SUBDIVISION CODE OF THE CITY OF sm..LWATER ..1 81/s-inch x It.inch tnmBparency 0 I hereby apply for the abOve corudderation and declare that the information and materials submitted with this application are c:omplete andacctirate per city requirements. J undeI'Btand that the application will be p~. ~~,.!.sed when it hlUi been found to be complete ~nd adequate by the comm~nity development director. " 00 0 0.' 00 Property fee own6r(8) 8irnature(e);, ~ Applicant(a) signature(s); ~J~, ~ ' Date; folvl \ 0'" PLEASE NOTE: If property fee owner is not the applicant, the applicant must !,.v.=de written authorization by property fee owner in order to make application. v .0 . CD32:37 . . . MEMORANDUM December 12,2003 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Pledge of Allegiance Dates DISCUSSION: The dates listed are close to special holidays to place the Pledge of Allegiance on the agenda for the 2004 calendar year. Memorial Day - second meeting in May (May 18) Flag Day (June 14) - first meeting in June (June 1) 4th of July - second meeting in June (June 15 - no meeting before July 4) Veterans Day (November 11) - first meeting in November (November 9) ACTION REQUIRED: Review the above dates and add any other dates Council wishes for the 2004 calendar year. . Vlemorandu From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 12/19/2003 To: Election of Vice Mayor DISCUSSION: As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REQUIRED: . Elect a vice mayor and adopt Resolution No. 2004- , DESIGNATING COUNCIL VICE-MAYOR FOR 2004. . . 'I: I . . . .. -Vlemorandum To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/19/2003 Re: Designation of Legal Publications for 2004 The City has received the attached proposals from The Stillwater Evening Gazette, The Courier, and Press Publications to provide legal publication services to the City. Press Publications' proposal is considerably higher than the Gazette and Courier. The Gazette has not raised their rates from last year ($4.05 per column inch for the first insertion and $3.20 per inch for subsequent insertions of the same legal notice) and The Courier has reduced their rate from $3.91 per inch to $3.80 per inch. For over 10 years, the legal publications have been shared between the Gazette and the Courier. The Gazette has published the legal notices and the Courier has published the proceedings of the meetings as required by the City Charter. Both newspapers have provided timely and required services in the past. However, because the Gazette is a daily paper the requirements for legal publications are easily met. The Courier on the other hand is a weekly paper and the requirement for legal publications such as a Special Meeting Notice would be more difficult to achieve. Example: Council at its regular meeting calls for a special meeting for the following Tuesday (which needs to be published three days prior to the special meeting) would not be published until the following Wednesday after the Special Meeting. RECOMMENDATION: I recommend that we continue to use the Gazette and Courier for legal publications. The Courier for the City's meeting proceedings and the Stillwater Gazette for other legal publications/notices. Even though the Gazette's quotation is higher than The Courier's, the Stillwater Gazette as a daily paper would better serve the City for other legal notices. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting Resolution 2004- . approving agreements for 2004 legal newspapers. r ~'\ , " AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2004 . THIS AGREEMENT, made and entered into this 6th day of January, 2004, by and between THE STILLWATER EVENING GAZETTE, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that The Stillwater Evening Gazette is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31, 2004, the Contractor will publish all legal notices, excluding proceedings of the City Council in The Stillwater Evening Gazette. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2004 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: . First Insertion: Second, and Each Subsequent Insertion: $4.05 per Column Inch $3.20 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: THE STILLWATER EVENING GAZETTE In presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Jay L. Kimble, Mayor . I" I . . . . AGREEMENT FOR OFFICIAL NEWSPAPER - CITY OF STILLWATER LEGAL NOTICES FOR THE YEAR 2004 THIS AGREEMENT, made and entered into this 6th day of January, 2004, by and between the STILLWATER COURIER NEWS, hereinafter called the "Contractor", and the CITY OF STILLWATER, a municipal corporation of Washington County, Minnesota, hereinafter called the "City". WITNESSETH, that the Contractor and the City, for the consideration hereinafter specified, agree as follows: 1. The Contractor agrees that the Stillwater Courier News is, and for the term of this contract shall continue to be, a Qualified Newspaper in accordance with the laws of the State of Minnesota, 331A.01, having general circulation in the City of Stillwater. 2. That for and during the calendar year ending December 31,2004, the Contractor will publish all official proceedings of the City Council in the Stillwater Courier News. 3. The publications to be in accordance with instructions provided by the City Clerk as to date and frequency. 4. That all of the publications shall generally conform with established standards of quality previously provided the City. 5. In accordance with the Specifications for City of Stillwater publications for 2004 Legal Advertising on file with the Office of the City Clerk and using 7 point - 8 leading Helvetica type and a standard advertising unit width, the cost per column inch for official City publications shall be: $3.80 per Column Inch IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. In presence of: STILLWATER COURIER NEWS I n presence of: CITY OF STILLWATER Diane F. Ward, City Clerk Jay L. Kimble, Mayor . . . @a~aette Serving The St. Croix Valley Since 1870 December 15,2003 Diane Ward, City Clerk City of Stillwater 216 4th Street North Stillwater MN 55082 Dear Diane; I appreciate the City of Stillwater's request for a quote for publication of its legal notices in 2004. I do request consideration that the Stillwater Gazette be named the city's legal newspaper for the year 2004. The Gazette continues to offer the highest number of paid circulation newspapers distributed within the city. In addition, the Gazette's five-days-a-week publication schedule gives city gov~ulluent many options for presenting its legal advertising to the public in a timely manner. The legal rate for 2004 remains the same - $4.05 per column inch for the first insertion, and $3.20 per column inch for subsequent insertions of the same ad. I look forward to the Gazette's continuing to serve the city and its citizens in this capacity. Should you have any questions, or if you are in need of additional information, please let me know. Thank you. ~/ Sin~~erelY",' , , , , ~ ' John. Lund , Publisher 651- 796-1116 johnlund@pressenter.com -' 1931 Curve Crest Blvd. · Stillwater, MN 55082 651-439-3130. fax: 651-439-4713 www.stillwatergazette.com (". "'-.J:'l Stillwater Courier \ews 102 S. Second Street Stillwater, M N 55082 . Dec. 18,2003 RE: Legal Newspaper Status ATTN: Diane Ward Dear Council and Staff: The Stillwater Courier News, the only Stillwater-based newspaper, would like to be considered for Legal Newspaper status for the 2004 year. We've pro- vided this service to you and the community for a number of years, and feel the publishing of legal notices and meeting minutes helps keep the lines of communication open between the city and its constituents. This year we would like to submit a bid of $3.80 per column inch for all legal advertisements that we publish in the Courier News. If you have any questions about our bid, please contact me at 439-4366. We hope the service we have provided over the past year has been satisfac- tory, and that our news coverage has been fair and informational. Please let us know if there are any concerns or questions in the future. Thank you, and have a great new year. Thank you for your service to the Stillwater community. Public service is often a thankless job, and it sure doesn't pay well. But Stillwater is blessed to have such committed individuals serving on the council. ~-:;-~--~ . eff Holmquist Publisher . Serving Stillwater and the surrounding area for 16 years. ugene D. Johnson, Publisher 4779 Bloom Ave., White Bear Lake, Mn 55 I 10 . 65 1-407- I 200 . Fax: 65 1-429- I 242 December 9, 2003 Diane Ward, City Clerk City of Stillwater 216 North 4th Street Stillwater, MN 55082 Dear Ms, Ward: The St. Croix Valley Press wishes to be considered as your designated newspaper for 2004. We meet all the requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We offer submittal oflegal notices by mail, fax at (651) 429-1242, or e-mail to DDcomp@sherbteLnet - clearly identifY them as "Legal Notices." . The rate is $5.80 per column inch, in 7-point type at 9-lines per inch. Our deadline for legal notices is Friday by 5 PM for the following Thursday's publication. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have, ~irferely, b!\o~\. G,-~~ LIsa Graber Legal Notice Coordinator . misc\:stwlg04.doc Your Best Source For Community Information White Bear Press · Vadnais Heights Press · Sf. Croix Valley Press. Quad Community Press. Shoreview Press · Forest Lake Press ppnews@sherbtel.net ppcomp@sherbtel.net ppadvertising@sherbtel.net ppcirc@sherbtel.net . . . MEMORANDUM December 22, 2003 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: 2004 General Election - City Council Meeting DISCUSSION: As you are aware, next year is an election year. The Primary Election will be held on Tuesday, September 14 and the General Election will be held on November 2. City Hall is used as a polling place, therefore I am asking Council if they wish to hold their 1st meeting in November on Wednesday, November 3, Thursday, November 4 or Tuesday November 9. The canvassing board (Council) must meet within 7 days of the General Election to canvass the returns (by 5:00 p.m. November 9). At any of the above dates the canvassing board would meet at the 4:30 meeting. The canvassing board would have to meet within three days of the Primary Election. In the past, Council has opted to meet the Wednesday morning after the primary election at 8:00 a.m. ACTION REQUIRED: Set the date of September 15 at 8:00 a.m., for the canvassing of returns for the Primary Election and consider the dates of Wednesday, November 3, Thursday, November 4, or Tuesday, November 9 for the 1st meeting in November and the canvassing of returns. , .. 'f · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Develvt'ment Director fl./ January 5,2004 Community Development Block Grant (CDBG) Application for 2004 The attached CDBG application requests assistance for low and moderate income homeowners in the North Hill Public Improvement Project Area. The program, as proposed, would be a three year CDBG Program providing approximately $281,423 of assistance. The assistance will be targeted to low and moderate income homeowners. . Recommendation: Approval of CDBG application for 2004 and authorize submittal of application (resolution). '. /I. ~ Resolution No. 2004- Approval of Community Block Grant Application for 2004 BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the Community Block Grant Application for 2004, as on file with the City Clerk,iS hereby approved, and the Mayor and Clerk are authorized to sign said,Agreement. Adopted by Council this 6th Day of January 2004. . Jay L Kimble, Mayor ATTEST: Diane F Ward, City Clerk . . ~ Annlication for Funds Washington County Community Services . 2004 Community Development Block Grant (CDBG) Program Applicant Name: City of Stillwater Project Name: North Hill Public lmorovement Proiect Total CDBG Funds Requested: $94.115 All CDBG proposals are due no later than Mondav. Januarv 5. 2004 at 4:30 p.rn. Submit to: Martina Johntz Washington County Community Services 14949 62nd St. N., PO Box 30 Stillwater, Minnesota 55082 . Proposals for Competitive Funds: Submit 15 complete copies of the application and attachments Proposals for Formula Allocation Funds: X Submit ~ complete copies of the application and attachments . 1 .. The following items are to be submitted with your proposal. Please provide an explanation for any items not attached or not applicable. )( CDBG Application for Funds, including signed Certification page. . )( Project narrative, including any supporting documentation. )( Resolution of governing body authorizing application for CDBG funds. )( Map indicating project location and benefit area, as appropriate. If a site has not yet been identified, please identify locations under consideration. For area benefit projects, indicate the service area boundary for the activity, including an explanation of how the service area was determined. o Development and construction projects should include site plans, elevations, etc., as appropriate. )( Benefit documentation (income verification !,rocedures. policies, guidelines and forms; draft of income survey; etc.). )( Project cost estimates. (Note: labor costs for any construction in excess of $2,000 must be consistent with prevailing wages.) o Written financial commitments from other funding sources, as appropriate. )( Citizen participation, including newspaper clippings, meeting notices, minutes, etc. (Year 2002 application) o Confirmation of 501 (c )(3) status for non-profit organizations. o Other relevant information (please specify). For questions regarding the CDBG program or for assistance in completing this application, contact Martina . Jolmtz at 430-6020 or through e-mail atmartina.jolmtz@co.washington.mn.us. . 2 . . .. I. Applicant Information Applicant Name: City of Stillwater Contact - Name and Title: Steve Russell, Community Development Director Address: 215 N 4th Street Federal Tax ID Number: Phone: (651)-430-8821 City: Stillwater Fax: (651) 439-8810 State/Zip: MN 55082 E-Mail: srussel1(a).cLstillwater.mn.us Alternate Contact: Larry Hansen Phone: (651) 430-8801 II. Project Overview Title: North Hill Public Improvement Project Project Summary: Improve storm and sanitary sewer, water, roads and other public facilities in the North Hill area, an area with many long time City residents on fixed incomes. This project is proposed as a 3-year CDBG project, 2002-2004. The assistance would be provided to qualified low and moderate income households for public facility improvements (copy of project feasability study attached). Location: Activity Type: o X o Acquisition of real property 0 Public facilities and improvements 0 Clearance and demolition 0 Renovation of closed buildings Relocation Other Commercial/industrial rehab 0 Economic development 0 Historic preservation 0 Cost and Schedule: Total CDBG Funds Requested: $ Total Estimated Project Cost: $ 5.9 million - Competitive funds: $ - Formula allocation: $281.423 over 3 vears Proposed drawdown schedule: $94.115 final 2004 (available to only to eligible Washington County communities) . Proposed Start Date: Proposed Completion Date: 3 ,. III. Priority Need Choose the appropriate project category below Competitive applications which address housing needs will receive preference over applications for non-housing activities. . High priority activities will receive preference over medium priority activities. Note: Projects assisting current homeowners should use the appropriate "Owner" category below. Projects assistinf! first-time homebuvers should use the appropriate "Renter" category below. Housinl! - HIGH Priority Housinl! - MEDIUM Priority o o o o o o o o o o Renter, sm. related, very low income Renter, sm. related, low income Renter, 19. related, very low income Renter, 19. related, low income Renter, 19. related, moderate income Renter, elderly, very low income Renter, elderly, low income Owner, very low income Owner, low income Special populations o o o Renter, sm. related, moderate income Renter, elderly, moderate income Owner, moderate income Community Deve100ment - HIGH Prioritv Community Deve100ment - MEDIUM Priority o X X X X o Parks / recreation facilities Water / sewer improvements Street improvements Sidewalks Sewer improvements Youth centers o Neighborhood facilities X Flood drain improvements . X Other infrastructure needs o Crime awareness programs o Other anti-crime programs o Child care centers o Senior centers o Other senior projects o Commercial/industrial rehab o Parking areas (Note: parking areas are only funded when reguired as part of another activity addressing a high priority need) . 4 . . . '. - IV. National Objective Choose the appropriate National Objective (A, B or C) below. A. X Benefit to Low and Moderate Income fLMO Persons (If you check this box, complete section 1,2,3 or 4 below.) 1. 0 Area Benefit (To qualify as an "area benefit" activity, at least 38.3% of the service area must be LMI.) a. Which census tracts / block groups are to be served by this project? Include a map' of the service area. b. How many residents live in the service area? c. What is the percentage ofLMI persons in the service area? _ (HUD LMI data is available from Washington County staff. Call 430-6020 for more information.) d. What documentation was / will be used to determine the percentage ofLMI persons in the service area? o HUD / Census data o Survey (If a survey will be used, please attach a draft.) 2. X Limited Clientele (At least 51 % of the people served must be low to moderate income.) a. How many persons do you anticipate serving in the upcoming year? 10-20 b. " How many LMI persons do you anticipate serving in the upcoming year? 10-20 c. How many clients will be served with CDBG funds? 10-20 d. Does this project benefit any specialized population such as: o Disabled X Elderly o Homeless )( Other (Please explain) Most of the households needinl! assistance are lonl!-time City residents on fixed mcomes 3. 0 Housing 4. 0 Economic Development (At least 51% of the jobs must be made available to low or moderate income persons and one job must be created for every $25,000 in funds.) B. [] Reduce or Eliminate Slum or Blil!ht 1. 0 Area Basis (Please include a census tract map indicating the slumlblight area.) 2. 0 Spot Basis (Please attach a location map and photos of the site.) C. [] Ument Need 5 " 1 v. Project Benefit A. Projects Benefiting Low and Moderate Income (LMI) Persons: How will this project principally benefit low and moderate income residents of Washington County? (Briefly describe in the sP. below; provide more detail in the narrative.) Only low and moderate income residents of the project will receive CDBG housing assistance. Individuals Households How many persons I households will benefit from this project? Very low income beneficiaries (30% of AMI or below) Low income beneficiaries (31 - 50% of AMI) 10-20 5-10 Moderate income beneficiaries (51 - 80% of Area Median Income) How will the client I participant population be determined? X Income Verification Provide a description of the procedures, policies and guidelines which will be used to collect and verify income. Attach forms your organization will use to collect required income data. ' , , . , (Note: Income verification is required for all housing activities.) o Snecial Needs Ponulation Special needs populations presumed to be principally low and moderate income include abused children, battered spouse.s migrant farm workers, persons living with AIDS and persons which are elderly, severely disabled or homeless. o Area-Wide Need , Area benefits may be provided to residents within a specific, defined geographic area with a low-mod population n 0 less than 38.3 percent. Describe how the project service area was determined. Include a map of the service area. o Other (please explain) B. Project to Reduce of Eliminate Slum or Blight: If the proposed project involves activities designed to prevent or eliminate slums or blight, briefly explain how the elimination of blight will be accomplished. How was blight determined? C. Projects Addressing an Urgent Community Need: If the proposed project is designed to address an urgent community need, briefly explain the nature of the need, how it affects the community (threats to health or welfare) and timing (when did the situation originate; when did it become serious). . 6 VI. Project Information Narrative . On a separate page, please address the following: (* Cities and townships applyingfor formula allocation funds only need to respond to asterisked questions.) 1. Project Need and Impact - How does the need for the proposed activity compare with other human / infrastructure needs? - How was the need for this project determined? * Project area low/moderate household income - Is it a local priority? *Yes, City Council priority. - How will Washington County residents benefit from this project? * Receive CDBG housing assistance - How will the project be affected if funding is not provided at the requested level? - Attach any third party materials which document the need for this project (feasibility studies, market research, waiting lists, planning reports, etc.). 2. Immediacy - Describe any site selection, policy, regulatory, marketing or other steps that will be necessary once CDBG funds are available. *Screen applicants. - Is all the necessary financing in place? What other sources of funding are being considered for this project? Yes, local state* - How soon will CDBG funds be spent? Include a drawdown / spending schedule. *Summer 2004 3. Management Capacity . - How will this project and expenditure of funds be managed? City administrative staff* - Describe the roles / responsibilities of individuals involved in project implementation? * Community Development - Project Coordinator, finance recordkeeping - Who will be responsible for income verification / documentation? *Consultant - Will any portion of the project be subcontracted to another organization or firm? *No Acquisition / Substantial Rehabilitation of Rental Housing 1 BR lBR 3BR 4BR Maximum Rent - FMR (Fair Market Rent) MontWy Contract Rent Number of Units Size (sq. ft.) . 7 - VII. Budget. Total Project Cost: Total CDBG Funds: $5.9 million $93,654.63 Percent ofCDBG Funds in Total Cost: 1.5% . Source of Funds Amount Committed Pending $2,968,585 ~Committed o Pending $2,553,341 o Committed ~ Pending $237,169 ~ Committed o Pending $140,000 ~ Committed o Pending $ o Committed o Pending $ o Committed o Pending Total: $5.899.095.00 , General Funds Assessments Municinal state aid Storm water utility fund Expenses* (please itemize) CDBG Other TOTAL Easement acauistion $ $327,000 $ Street reconstruction $ $1,172,227 $ . Storm sewer connection $ $633,100 $ Sanitary sewer construction $ $1,526,565 $ Water main construction $ $712,900 $ EllI!ineerinl!. administration. contilll!enCV $ $1,527,253 $ $ $ $ $ $ $ Total: $ $5,899,095 $ * Itemize project expenses, using thefollowing as applicable to your project: Acquisition and Improvement Costs - purchase price, closing costs, site improvements, clearance of toxic contaminants, etc. None ConstructionlRehabilitation Costs - site improvements, construction (labor, materials and supplies), installation, permits, etc. $265,00 - Total project Professional Fees and Personnel Costs - architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, etc. Applicant screening $15,000 for total project ~~~~ . - relocation, financing costs, environmental reviews, environmental studies, etc. None , 8 .r 1 VIII. Certification . . . I certifY that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment ofmaterialfacts. I further certifY that no contracts have been awarded, funds committed or construction begun on the proposed project, and that no contracts will be awarded, funds committed or construction begun prior to receipt of a 'Notice to Proceed' from Washington County. Signature of Authorized Official Date Name of Authorized Official Title 9 ".> C,.,draIOlf'-,-; One H/rst Wnter Strat - Suft,. 200 _ Saint Paul, MN 55107 _ Phone; (651) 296-3767 _ 1'17;<: (651) 297-5615 December 23, 2003 Klayton Eckles, Director of Public Works City Hall 216 North Fourth Stillwater, MN 55082 RE: Stillwater Brown's Creek Protection Initiative Grant Agreement Dear Mr. Eckles: At their December 17 Meeting, the Board approved the $1.3 million allocation to the City of Stillwater for their Brown's Creek Protection Initiative. Enclosed is our Grant Agreement. . Please review this Agreement and obtain two authorized signatures on page three. Return this original Agreement to me at our Central Office. Staff is prepared to execute this grant immediately thereafter. The first payment on this grant will be $650,000. If you have any questions or wish to discuss this issue further, please feel free to give me a call (651-297-7361). Sinc<;}rely, J // 7 I) ff/cZh<'-C }{j!61l-1/\._ '/ W yne zellmer Grants Coordinator . Bemit[ji Brainerd Duluth Fe'!}us Falls Marshall New Vim {{ochester Saint Paul emidji Avenue N, HSBtfJi't~~~reet 394 S, Lake Avenue 413 W, Stanton Avenue 1400 E Lyon Street 261 Highway 15 S, 40 16th Street SE One West Water Street Bemidji, MN 56601 Room 403 Fergus Falls, MN 56537 Box 267 New Vim, MN 56073 Suite A Suite 250 phone (218) 755-4235 Brainerd. MN 56401 Duluth, MN 55802 phone (218) 7365445 Marshall, MN 56258 phone (507) 359-6074 Rochester, MN 55904 Saint Paul, MN 55107 fax (218) 755-4201 phone (218) 828-2383 phone (218) 723-4752 fax (218) 736-7215 phone (507) 537-6060 fax (507) 359-6018 phone (507) 285-7458 phone (651) 282,9969 fax (218) 828-6036 fax (218) 723-4794 fax (507) 537-6368 fax (507) 280-2875 fax (651) 284-0000 Web: www.bwsr.state.mn.us TTY: (800) 627-3529 An equal opportunity employer @ Printed on recycled paper r ~ . . . STATE OF MINNESOTA STILLWATER BROWN'S CREEK PROTECTION INITIATIVE GRANT AGREEMENT 2004 LINE FY FUND AGENCY ORG/SUB APPR UNIT OBJECT/SUB 01 03 500 R9P 4BCP BCP 5BOO AMOUNT DESCRIPTION 1 ~300,000.00 FY04 Brown's Creek Initiative Grant Vendor # 047505001-00 PO # ~/ ,~ L.Yt~ P1# Grant Amount : $1,300,000 Local Governmental Unit: City of Stillwater Address: c/o Klayton Eckles, P.E., Director of Public works City Hall 216 North Fourth Stillwater, MN 55082 Grant Period: December 17,2003 through December 31,2004 THIS AGREEMENT is between the State of Minnesota, acting by and through its Board of Water and Soil Resources, hereinafter referred to as the "Board", and the Local Governmental Unit described above, hereinafter referred to as the "Grantee". WHEREAS, the Laws of Minnesota 1st Special Session, Chapter 20, Sec. 6, Subd. 5, authorizes the Board to award this grant to provide environmental protection capital improvements for Brown's Creek; and WHEREAS, the Grantee has submitted a Board approved Workplan: and WHEREAS, the Grantee represents that it is duly qualified to receive these funds. NOW, THEREFORE, it is agreed between the parties as follows: 1. DUTIES AND CONDITIONS. 1. General The Grantee will perform the duties described in the Workplan located at the Board office in St. Paul, Minnesota, and which is incorporated into this Agreement by reference. 2. Reporting The Grantee will submit: A) A progress report to the Board on the status of the Project by July 1, 2004; and, B) A final report by February 1, 2005. Information provided must conform to the requirements and be in a format compatible with the data systems set forth by the Board. .. - 2. TERMS OF PAYMENT. . 1. Payment to the Grantee of the Grant Amount stated above will be made as follows: $650,000 Upon execution of this Agreement. $400,000 April 4, 2004 $250,000 November 4, 2004 2. Any state grant funds remaining unspent after the end of the Grant Period stated above will be returned to the Board within one month of that date. 3. Grant funds may not be used for costs incurred before or after the end of the Grant Agreement period unless approved by the Board. 3, CONDITIONS OF PAYMENT. All work performed by the Grantee pursuant to this Agreement will be performed to the satisfaction of the Board, and in accordance with all applicable federal, state, and local laws, including Minnesota Statutes Section 103B.3361 through 1 03B.3369, and any amendment thereto. The Grantee will use the funds granted herein only for the purposes described in its Workplan. 4. TERM OF GRANT. This Agreement will be effective when all necessary approvals and signatures have been obtained pursuant to MN Stat. 16B.06, subd. 2, and shall remain until December 31, 2004, or until all obligations have been satisfactorily fulfilled, whichever occurs first . 5. CANCELLATION AND REVOCATION. A. The Board may cancel a Grant Agreement for just cause. Just cause means that the Grantee or delegated local unit of government is not disbursing grant funds in accordance with established Board or state procedures, or has otherwise breached a term of the Grant Agreement. The Grantee must be given written notice 14 calendar days prior to cancellation. The Grantee may cancel this Grant Agreement with or without cause. In the event of cancellation by the Board or Grantee, the Grantee is entitled to payment, determined on a pro rata basis, for work satisfactorily performed, and the remaining grant funds must be promptly returned to the Board. . B. At the request of any state agency commissioner, the Board will revoke that portion of the Grant used to support a program or project not in compliance with the rules of that agency. 6. ASSIGNMENT. The Grantee will neither assign nor transfer any rights or obligations under this Agreement without the prior written consent of the Board, except for contracts with local units of government authorized by Section 103B,3369 involving the delegation of plan implementation, The Grantee may contract with others, including appropriate local units of government under terms and conditions specified by the Grantee to complete the work specified in the Grant Agreement. 7. USE OF FUNDS. The Grantee will use the proceeds of this agreement only for the eligible costs of the project as described in the approved Workplan. 8. AMENDMENTS. Any amendments to this Agreement shall be in writing, and will be executed by the Board and the Grantee. 9. WORK PROGRAM AMENDMENTS. Amendments to the approved Workplan must be in writing and formally approved by the BWSR Board Conservationist before they are effective. These will include changes in planned actions and the budget for each planned action. 10. COST OVERRUNS. The Grantee agrees that cost overruns are the sole responsibility of the Grantee. 11. LIABILITY. The Grantee agrees to indemnify and save and hold the Board, its agents, and employees harmless from any and all claims or causes of action arising from the performance of this Agreement by the Grantee or Grantee's contractors, agents or employees. This clause will not be construed to bar any legal remedies Grantee may have for the Board's failure to fulfill its obligations pursuant to this Agreement 12. AUDITS. The Grantee or delegated local unit of government agrees that the books, records, documents, and . , ~ . . . 13. 14. 15. accounting procedures and practices of the Grantee relevant to this Program may be examined at any time by the Board or Board's designee. The Grantee or delegated local unit of government implementing a grant shall provide for an audit that meets the standards of the Office of State Auditor. The audit shall cover the duration of the Grant Period, and be performed within one year after the end of the Grant Period or when routinely audited, whichever occurs first. Copies of the audit shall be provided to the Grantee and the Board. The Grantee or delegated local unit of government will maintain all records relating to the receipt and expenditure of grant funds for six years from the termination of the Grant Agreement. AFFIRMATIVE ACTION. The Grantee represents that it is a governmental unit and not a business for the purpose of Minnesota Statutes Section 363.073 subd. 1, and is therefore not required to provide a certificate of compliance from the Commissioner of Human Rights under Minnesota Statutes Section 363.073. subd. 1. WORKERS COMPENSATION. In accordance with the provisions of Minnesota Statutes. Section 176.182 the Grantee has provided acceptable evidence of compliance with the workers compensation insurance coverage requirement of Minnesota Statutes, Section 176.181, Subdivision 2. ANTITRUST. The Grantee hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this Agreement resulting from antitrust violations which arise under the antitrust laws of the United States and of the State of Minnesota. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. APPROVED: By CITY OF STILLWATER Title Date By Title Date And BOARD OF WATER AND SOIL RESOURCES By Title Date ... I . APPROVAL OF THE STILLWATER BROWN'S CREEK PROTECTION INITIATIVE GRANT AGREEMENT BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the Stillwater Brown's Creek Protection Initiative Grant Agreement between the City of Stillwater and State of Minnesota, Board of Water and Soil Resources, as on file with the City Clerk, is hereby approved, and the Mayor and Clerk are authorized to sign said Agreement. Adopted by Council this 6th day of January 2004. Jay L. Kimble, Mayor ATTEST: . Diane F. Ward, City Clerk . . . . STILLWATER TOWNSHIP January 8, 2004 Stillwater Town Hall Regular Meeting: 7 :00 P.M Chair: Doriott Call To Order Aeenda: Adopt Minutes: Approve Minutes: December 11,2003 Regular Town Board Meeting 7:00 Special Discussion With Chris Kearny Re: Building Inspection Treasurer: 1. Report 2. Claims & Checks 3. 2004 Salary Changes Attornev: 1. Soren Mattick Will Be Present Planner: 1. Garofalo Sign fRight of Way Letter 2. Planning Contract Letter 3. Curtiss Variance Request Eneineer: 1. Will Be Present If Loe' s Letter Arrives Clerk: 1. Misc. Committees: 1. Park 2. Planning Commission Peoole Portion: 8:00 PM 1. Steve Nelson Burning Permit Situation Re: Polasik Old Business: 1. New Business: 1. Adiourn: Notes: \"ovember 23,2003 Pat Bantli ~ . MEMORANDUM December 30, 2003 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: Park Board Terms At the request of Councilmember Milbrandt, I have checked to make sure that there are no expired terms for park board members. There are no terms expiring in January 2004, there will be three terms expiring in January 2005. . . lIelping youth and fammes STILLWATER Main Office Historic Court House 101 W. Pine Street Stillwater. MN 55082 Phone 651-439-8800 , Fa\ 651-439-1040 : WOODBURY 7650 Currell Blvd. Suite 370 Woodbury, MN 55125 Phone 651-735-9534 Fa\ 651-735-8986 YOU-~~l Service Bureau - . December 31, 2003 The Honorable Jay Kimble, Mayor City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor Kimble and Council: I wish to thank you and the council for the recent decision to support the Youth Service Bureau at the requested level of $30,000 for 2004 During these times of diminishing resources, community support is a vital resource that allows the YSB to continue to meet the needs of young people and their families. Without your assistance, many youth would not receive the help and tools they need to grow into healthy, productive adults. . COTTAGE GROVE 7064 W. Point Douglas Rd. Suite 201 Cottage Grove. MN 55016 Phone 651-458-5224 '''6''-''.5310. S~lY. / ~ . Executive Director . On behalf of our Board of Directors thank you again for your assistance. Have a happy new year. C: Larry D. Hanson, City Administrator . . . . Community Volunteer Service and Senior Centers Connecting People ~ Enriching Lives L u il Ii i . r DEC~' ....., December 29,2003 Larry D. Hansen City Administrator City Hall 216 N. 4th Street Stillwater, MN 55082 Dear Mr. Hansen, I just want to extend our appreciation to you and the City Council of Stillwater for including Community Volunteer Service and Senior Centers in the 2004 budget at full funding. Quite frankly our budget for 2004 was looking rather bleak and knowing that the City of Stillwater is continuing to make an effort to fund us has helped. Thanks to you and the City Council members we can continue to provide quality programming to the senior residents of Stillwater and provide services to those who are most in need of help. Sincerely, ~mq~ Board Chair Community Volunteer Service and Senior Centers 2300 Orleans St. W. Stillwater, MN 55082 651-439-7434 . www.volunteercvs.org WASHINGTON COUN'l'Y ASSESSMENT, TAXPAYER SERVICES & ELECTIONS DEPARTMENT ASSESSMENT DIVISION 1494962ND STREET NORTH P.O. BOX 6 STILLWATER MINNESOTA 55082-0006 Office (651) 430-6175 Facsimile Machine (651) 430-6223 or (651) 430-6255 Kevin Corbld Director Bruce Munneke, SAM~ County Assessor . Rollie Huber, SAMA Deputy County Assessor Sylvia Schreifels, CMA Assessment Administrator MEMORANDUM DATE: December 26, 2003 TO: Washington County City and Township Clerks FROM: Bruce Munneke, Washington County Assessor SUBJECT: 2004 OPEN BOOK MEETINGS The tentative 2004 Open Book Meetings, their location, date, and times are as follows: · April 7, 2004, Cottage Grove City Hall from 5 p.m. - 7 p.m. · April 21, 2004, Oakdale City Hall from 5 p.m. - 7 p.m. · May 5, 2004, Stillwater Government Center from 1 p.m. - 7 p.m. . With the new regional format the number of meetings has been condensed and the property owners in your communities will have more accessible meeting dates and times to discuss their property valuation with an appraiser. The Open Book Meetings will promote the fact that any property owner in those communities that typically hold Open Book Meetings can attend any of the three regional Open Book Meetings held throughout the County. The time frame in establishing dates for the Open Book Meeting will be similar to last year. 1. Establish and distribute tentative Open Book schedules by December 29, 2003. 2. Allow thirty days for feedback from local jurisdictions to confirm or change meeting dates. Please call Betty Krueger with any date or time changes at 430-6105. 3. Establish and distribute the final Open Book Meeting schedule by January 31, 2004. During the month of February the Assessor's Office will again be developing the annual Assessment Report. The purpose of this report is to provide general information about the appeals process and the 2004 Assessment. Copies of the 2004 Assessment Report will be delivered to each community prior to the mailing of the Assessment Notices in mid to late March. . Washington County does not discriminate on the basis of race, color, national origin, sex. religion, age. and handicapped status in employment or the provision of services. Printed on Recycled Paper . . . Sent to you, with the most recent letter dated December 12, 2003, was a copy of the "Notice of Assessment" form you can use for publication purposes and an "Assessment Notice" form. These forms can be used to post and publicize the Open Book Meetings to your property owners (10 days prior to the first meeting). If you are interested in receiving either (or both) of these forms electronically, let Betty know your e-mail address and we will send them to you. Thank you. cc: Kevin Corbid, Director, A TSE Sylvia Schreifels, Assessment Administration Coordinator Rollie Huber, Deputy County Assessor Washington County does not discriminate on the basis of race, color. national origin. sex. religion. age. and handicapped status in employment or the provision of services. Printed on Recycled Paper Page 10f2 Diane Ward From: EDUCATE 834 [questions@educate834.org] Sent: Tuesday, December 23,20031:35 PM To: Diane Ward Subject: EDUCATE 834 Needs Your Money . ~~a~ EDUCATE 834 NEEDS YOUR MONEY Educate 834 is an independent, community group committed to quality education in the Stillwater area schools. We are comprised of parents and non-parents, working and retired persons, district students and persons of all political persuasions. We are a permanent organization with long-term goals and one overriding interest: an excellent education for kids. In a community as large as Stillwater Area School District 834, communicating with people is a huge task. There isn't one newspaper that circulates throughout the district, or any other simple way to reach everyone. With tens of thousands of households in District 834, sending out one mailing costs almost $12,000 just in postage-not counting printing and envelopes. We also spend money on our web site, e-mail communications, forums and a variety of other tasks. . If we are to continue our success, we must be able to reach as many community members as possible and explain to them the complex details of school funding. We can't do that with hard work and good intentions alone. Every dollar helps in this effort. Please send donations to: EDUCATE 834 5865 NEAL AVENUE NORTH # 134 STillWATER, MN 55082-2177 Thanks so much for helping! Educate 834 is a non-profit corporation. If our application is accepted (which we are confident it will be) your donation will be tax-deductible. Please provide us with your email address; we will e-mail you a receipt once our status is confirmed by the IRS. . To unsubscribe/change profile: click here. To subscribe: click here. 12/29/2003 Diane Ward From: .ent: 0: Subject: Pat Raddatz [Pat.Raddatz@co.washington.mn.us] Thursday, December 18, 2003 11: 12 AM Pat Raddatz Washington County Board Agenda - 12/23/03 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda December 23, 2003 * 8:DO a.m. 1. 9: 00 - Roll Call Pledge of Allegiance 2. 9:00 - Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the i'Ssue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board secretary or the County Administrator. The County Board Chair will ask you to come to the podium, state 'lour name ahd address, and present your comments. You are encouraged to limit your presentation' to nO more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to 'an issue that is part of Washington County's responsibilities. The chair ma.y .also limit the number of individual presentations to accommodate the scheduled agenda i:tems. .3. 9: 10 - Consent Calendar 4. 9:10 - Transportation and Physical Development * Sandy Cullen, Tri3.nsportation Manager Agreements for Reconstruction of County State Aid Highway 2 in Forest Lake 5. 9:20 - General Administration * Jim Schug, County Administrator A. Introduction of Kay McAloney, Human Resources Director B. Ratification of the 2004-2006 AFSCME Union Contracts 6. 9:30 - Commissioner Reports * Comments * Questions This period of time shall be used by the Commissioners to report to the full Bbard on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled fora future board meeting. 7. Board Correspondence 8. 9:50 - Adjourn 9. 10:00 to 10:45 - Board Workshop with Office of Administration Commissioner Committee Assignments for 2004 a** ** * * * * * * ** * *** * * * * * * *** * * * ** ** ** * * *** ** ** * **** **** ***'******** ** ** * *** , eminder: No Board Meeting December 30 * 5th Tuesday . Meeting Notices 1 December 22 - Library Board 6:00 p.m., 8595 Central Park * Woodbury December 23 - Library Board Interviews 8:30 a.m. & 10:45 a.m.'1 Washihgton tounty Government Center . , , * * * * * * * ~ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ~ * * * * * * * * * * * *-.* '* * * * * * -J: * * ** * *' * *** * * * Washington County Board of Commissioners Consent Calendar * December 23, 2003 Consent Calendar ~tems are generally defined as items of routine business, not. requiring discussion, and approved in ,one vote. Commissioners may elect to pull aCo~sentCalendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of an agreement between Washington County and Washington Conservation District to fund general operations and services to county departments. B. Approval of the Washington County Legislative Agenda for the 2004 legislative se'ssion. Information Services ~ I: ' C. Approval to amend Software License Agreement contract with SSA Global Teshnologi,es, Inc., extending the software maintenance for Infinium Application Manager Human Resources/Payroll, Flex Benefits and Query until December 31, 2004. Transportation and Physical Development D. Approval of resolubon, final payment to Peoples Electric il/ ,the amount of. $10,943.16 for the construction of a traffic signal at CSAri 13 (..Radio Drive.) andPinehur.". st Road, in,.. Woodbury. E. Approval of final payment to Arnt Construction Co., Inc. in the amount of. $132,.562.04. for reconstruction of County Road 61 in Stillwater Township. F. Approval and execution of operations grant to, the Washington. County Historical Society in the amount of $15,600, G. Approval and execution of Amendment No. 1 to ,Building Custodial Maintenance Contract with Linn Building Maintenance for 2004. H. Approval of reappointment of County Surveyor, Michael J. Welling, to a four-year term beginning January 1, 2004 and ending December 31, 2007. I. Approval and execution of Grant Agreement 2696B-04~WA wi ththe Minnesota Histo'rical Society in the amount of $20,000 to assist in the Washington County Historl2Courthouse Chimney Restoration project. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: pat.raddatz@co.washington.mn~us . 2 . Town Board Supervisors may attend any or all of the above meetings. AU meetings are held in the town hall unless otherwise specified. Pat Bantli Clerk, Stillwater Township December 18, 2003 December 11, 2003 STILLWATER TOWN BOARD MEt: IlNG. Town Hall . 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Jim Doriott, David Johnson and Jim Hiniker. Also, Treasurer Gloria Sell, Attorney Tom Scott, Planner Dick Thompson and Engineer Paul Pearson. 1. AGENDA - M/S/P Hiniker/Johnson moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 11/13/03 Stillwater town board meeting minutes as written. (4 ayes) 3. TREASURER- 1. Report given. 2. Claims were reviewed and checks #16550 through #16594 were approved for payment. 3. M/S/P Hiniker/Johnson moved to sign a contract with Eide Bailly to . complete the 2003 township audit. (4 ayes) 4. ATTORNEY- 1. M/S/P Hiniker/Johnson moved to adopt the Nextel findings of fact and amended conditional use permit as presented by the attorney. (4 ayes) 2. M/S/P Hiniker/Johnson moved that per the attorneys final approval of the deeds the Leys minor subdivision may be recorded. (4 ayes) 5. PlANNER- 1. A letter will be sent to Mr. and Mrs. Garofalo requesting that they move their sign 70 feet from the centerline of Stonebridge Trail when the frost comes out of the road. 2. The issue of a communal water supply in subdivisions will be placed on the next planning commission agenda for discussion. 6. ENGINEER- 1. A letter will be sent to Mr. and Mrs. Loe regarding alternate corrections they anticipate for the structure near their driveway. When they are ready to discuss their plans with the board, they are to ask to be on the town board agenda. 2. A letter will be sent to Mike Raleigh, Jr. expressing that residents' questions . about roads are to be forwarded to his company for discussion. Stillwater Town Board Meeting - 12/11/03 Page Two . 3. The engineer will research the status of bituminous roads in the township. 7. SILVER CREEK WATER MANAGEMENT MEt:IINGS - Lynne Murphy has agreed to attend these meetings. 8. MARINE WAMO - The second generation water management plan is in the works. The information will be helpful regarding ground and surface water for subdivisions. The possibility of an alternate to attend meetings will be considered. 9. NEXT MEt: lING - 1. Steve Nelson will be present to discuss burning permits for Mr. Polasik. 2. Chris Kearney will be present to talk about building inspection in general. 10. CQMMII I EE MEMBeRS REAPPOINTMENTS - M/S/P Hiniker/Johnson moved that Matt Beane and Michael Ranalla be reappointed to the park committee and Robert Rana/la, Kirsten Spreck and Jim Fagrelius be reappointed to the planning commission. (4 ayes) 11. ADJOURNMENT - Meeting adjourned at 9:17 p.m. . CLERK Chairperson Approved . Diane Ward From: Sent: To: Subject: Linda Engh [Linda. Engh@co.washington.mn.us] Wednesday, December 31,20033:20 PM Linda Engh Washington County Board Agenda ~ January 6, 2004 . Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington county, County Board Agenda January 6, 2004 1. 9:00 - Roll Ca1l Pledge of Allegiance 2. Unfinished Busine~s 3. Motion for Board to Adjourn Sine Die 4. New Roll Call 5. County Administrator * Nominations for Temporary Chair 6. Temporary Chair * Nominations for Chair of the County Board for. 2004 7. Chair Elect * Nominations for Vice Chair of County Board for 2004 8. Set Board Meeting Dates for 200( . 9. 9:15 - Comments from the Public Visitors may share their. concerns with the County Board of Commissioners on any issue that is on or not on the agenda. The Chair will direct the County Administrator tb prepafe responses to your concerns. You are encouraged not to'be repetitious of preVious speakers and to limit you address to five minutes. The Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, irrelevant,' dr.overly argumentative. The Chair may also limit the number. of individual presentations on any issue to accommodate the scheduled. agenda items. 10. 9:25 - Consent Calendar 11. 9~25 - Metropolit~n Mosquito Control * Joe gan~one, Director Update on the 2003 Program and Overview of the 2004 Budget 12. 9:45 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Dir~ctor A. Acceptance of Credit Card Payments for Property Taxes B. E-Payment . Services Supplement with US Bank for Payment of Property Taxe's 13. 9:55 - Transportation and Physical Development k Don Thei~eh, County Ehgineer A. Petition for Repair and Maintenance of and Conveyance of Fee .Ownership of Forest Lake Outlet Structure B. Jurisdictional Transfer of a Portion of CSAH 28 to the City of Bayport 14.. . 10: 15 - Information Services * Mary McCarthy, Director New County Web Site 15. 10:25 - General Administration * Jim Schug, Administrator Committee. Assignments 16. 10:35 - Commissioner Reports .'i<c Comments - Questions This period of time shall be used by the Commissioners to report to the full:;Board on committee activities, make comments on ma.tters of inter~st and information,. or, raise'; 1 . questions to the staff. This action is not intended to result in substatitive board acti6n during this time. Any action necessary because of discussion will be scheduled' for a future board meeting. Board Correspondence 4It17. 10:45 - Adjourn ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Meeting Notices January 7 - Plat Commission 8:30 a.m., Washington County Government Center January 7 - Metro Transitways Development Board 8:30 a.m., 125 Charles Avenue * St. Paul January 7 - Metropolitan 911 Board Executive Committee 10:30 a.m., 2099 University Avenue West * St. Paul January 8 - Metro Energy Task Force 9:30 a.m., 125 Charles Avenue * St. Paul January 8 - Metropolitan Mosquito Control 9:00 a.m" 2099 University Avenue West - St.. Paul ********************************************************* Washington County Board of Commissioners Consent Calendar * January 6, 2004 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. .he following items are presented for Board approval/adoption: Administration A. Approval of the December 16 and 23, 2003 Board meeting minutes. B. Approval of resolution awarding the 2004 newspaper publishing bids. C. Approval of appointment/reappointments to advisory committees for 2004. D. Approval of a Memorial Day appropriation of $100 each upon request in 2004 for the Stillwater Citizens' Memorial Day Association and Washington County Posts and Barracks' E. Approval of the operations grant to the Washington County Agricultural Society for 2004 in the amount of $46,800. Community Corrections F. Approval of the 2004-2005 Comprehensive Plan. Community Services G. Approval of the 2004-2007 contract with Burkwood, Inc. for inpatient, half'1ayhouse and extended care chemical dependency treatment for adults~ H. Approval of the 2004-2007 contract with Cedar Ridge, Inc. for adult inpatient and extended care chemical dependency treatment. ... Approval of the 2004-2007 contract with On-Belay of Minnesota; Inc. (dba Anthony Louis enter) for primary outpatient chemical dependency treatment for adolescents.. J,. Approval of the 2004-2007 contract with Fairview Health Services (dba Fairview 2 "'::. Recovery Services) for primary outpatient chemical dependency treatment for adolescents and adults. K. Approval of the 2004-2007 contract with Kinnie Falls Alcohol..,.DrugAbuse'S",rvices, for adult halfway house chemical dependency treatment. Inc. Sheriff . L. Authorization to transfer ownership of Washington County Sheriff's Office K-9 "Fraser" to his handler, Deputy Marv Stutz. Transportation and. Physical Development M. Approval of resolution, final payment to Advanced Masonry Restoration $1,735 for masonry restoration at the Historic Courthouse. the amount"of j N. Approval and execution of Amendment No. 10 to contract 165 Corporation for elevator maintenance for 2D04. TyssenKr~pp Elevator O. Approval of bid award for painting maintenance services to the lowest respons~ble bidder, Harnmernic:k Decorating, in the amount of $137,436.00, conditioned u.ponthe execution of a contra,ct as required by law. P. Approval of. bid award for electrical maintenance. services to ..the lowest;responsible bidder, Polyphase Electric, in the amount of $74,784.00, cOfjditioned upon the execution of a contract as reqyired by law. .. Linda Engh Washington County Administration Phone: 651/430-6010 E-mail: linda.engh@co.washington.mn.us .' 3 '?I'"'' j i J I l I l 1 I . ! l 1 I 1 I I I j I 1 j 1 ~ , 1 ! 1 - _"'_'"1'" T ... Wi __, ill -- III I III .. II 11111111 I I I I III 11111 11111111111111111 111111111111 I 11111111 1111111111111;'1111 1II11111111111111~1I1111111111111111111111ll1l1l1l111l1l11l1111111 1111111111111111111111111111111111111 S GLEN 5TI"I ADDITIO~ ETTLE KNOW ALL BY THESE I;;)RESENTS: Andrews, Inc., a Minnesota corporation, owner and praprietar and U. S. Harne Carparatian, a Delaware carparatian, contract purchaser .of the fallawing described praperty situated in the Caunty .of Washington, State .of Minnesota ta wit: CITY COUNCIL OF STILLWATER, MINNESOTA This plat was appraved by the City Cauncil .of the City .of Stillwater, M . nesata,. this _____~___ day .of ____________, 2003, and hereby certifies compliance with all requirements as set farthin Minnesata Statutes, Section 505.03, Subd. 2. Outlat A, SETTLERS LEN, accarding ta the recarded plat thereof, Washingtan Caunty, Minnesata. Have caused the same ta be surveyed and platted as SETTLERS LEN 5TH ADDITION and da hereby danate and dedicate ta the public far public use farever the Way, and alsa dedicates the easements created by this plat far drainage and utility purpases y. By:_________________________, Mayar By: , Clerk In witness whereaf said Andrews, Inc., a Minnesata carparatian, has caused these presents ta be signed by its proper offi this day .of By: , Planning Cammissian Chairman ANDREWS, INC. By: , Planning Cammissian Secretary By: STATE OF MINNE COUNTY OF as WASHINGTON COUNTY SURVEYOR This instrument was acknawledged befare me this day as ______________ .of Andrews, Inc., a Pursuant ta Chapter 820, Laws .of Minnesata, 1971, this plat has been appraved this ,2003. day. .of , 2003, by innesata carp.oratian, an behalf .of the carparati By: Washingtan County Surveyar By: Natary Public, My ammission Caunty, Minnesata res December 31 st, 2005. WASHINGTON COUNTY UDITOR/TREASURER In witness whereaf said U. S, Home Corporation, a Delaware co presents ta be signed by its praper officer th y , has caused these ,2003. -- - ~_..---_.._--~--_..,,~--------- There are n.o delinquent taxes, the current taxes due and payable for the year 2003 have been paid, and transfer has been entered this ___ day .of__ , 2003. U S ME CORPORATION By: William Pritcha , iVlsion Senior Vice By' . ~---~----_.._----- Washingtan Caunty Aud r/Treasurer s STATE OF MINNES COUNTY OF By' . ------~~---....,.....----~_.~-------- Deputy This instrument was acknawledged befare me this day William Pritchard, as ivisian Seniar Vice President .of U, S. Home corporation, an behalf the c.orparatian. , by laware WASHINGTON COUNTY ECORDER -, orparatian, a Dacument Na, I hereby certify that this instrument was filed in the office .of the Caunty Recarder farrecard .on this day of ,2003, at o'c1ack .M., and was duly rec.orded inWashlngtan County Recards. Notary Public, My missian Expi ounty, Minnesata December 31 st, 2005. ve surveyed and platted the praperty ribed an this pi as SETTLERS that this plat is a correct representation d survey; that all distances the plat in feet and hundredths .of a foat; all manuments have been the ground as shown .or will be carrectly placed in the graund as designated, that the 0 lines are correctly de.signated on the p and that there are no wet landsa:sdefi9~.CiinMinnesotaStatues, Secti 5J5.0~J Subd. 1. or public highwaystabe designated other than shawn.on said plat. Washingtan Caunty Re er Deputy Henry D. Nel , Land Surveyar, Minn. Reg. No. 17255 STATE OF MINNESOTA COUNTY OF AN KA The foregoing Certificate by Henry D. Nelson, Land Surveyar, Minnesota Registration No. 17255 was acknowledged befare me this day of , 2003, Max L. Stanislowski Notary Public, Anaka County, Minnesata My Cammissian Expires January 31st, 2005. McCOMBS FRANK.R.OOS AS ENGINEERS AND LAND , INC. 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