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Home My WebLink About2002-01-08 CC Packet4 EGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 02 -01 Council Chambers, 216 North Fourth Street January 8, 2002 OTHER BUSINESS 1. Discussion on Lumberjack Days with Mr. Dave Eckberg 2. Legislative Consultant — Ed Cain STAFF REPORTS 1. Police Chief 2. Fire Chief CALL TO ORDER ROLL CALL 3. City Clerk 4. Director of Admin 4:30 P.M. AGENDA 7:00 P.M. AGENDA APPROVAL OF MINUTES - Possible approval of December 18, 2001 Regular and Executive Session Minutes S ETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Presentation of retirement plaque to Kurt Swanson — Fire Department 4:30 P.M. 7:00 P.M. 5. Community Dev. Director 7. City Attorney 6. City Engineer /PWD 8. City Administrator OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2002 -01, directing payment of bills 2. Resolution 2002 -02, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code 3. Resolution 2002 -03, reapportioning special assessments for Parcel No. 28.030.20.12.0086 to Parcel No. 28.030.20.12.0105 pursuant to combing lands 4. Request to purchase 2002 squad cars from State bid 5. Request to purchase a lawn tractor with snow blower and a 1/2 ton pickup truck from State bid. 6. Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Recreation Center 7. Approval of Utility Bill Adjustments — Sewer Charges 8. Request for approval to attend American Planning Association National Planning Conference — Chicago — April 13 -17, 2002 9. Approval to purchase seven computers (Finance, Police, and Administration) 10. Resolution 2002 -04, adopting Investment Policy iir UBLIC HEARINGS 1. This is the date and time for the public hearing to consider the installation of street lights on Curve Crest Boulevard from Washington Avenue to 700 feet to the west (Curve Crest Boulevard Industrial Park Street Lighting Project, Project 2000 -13A) (Resolution) 2. Case No. SUB /01 -56. This is the date and time for the public hearing to consider a request from Stillwater Properties, LLP, for a subdivision of an existing lot/structure into 11 condominium units and one common area located at 6750 Stillwater Blvd. in the CA, General Commercial District. All persons wishing to be heard with reference to this request will be heard at this meeting. Notice of the hearing was published in the Stillwater Gazette on December 28, and notices mailed to affect, property owners. (Resolution) 3. Case No. CPA/01 -02. This is the date and time for the public hearing to consider a request from Anchobaypro, Inc, Tim Nolde, for a Comprehensive Plan Amendment changing land use designation of 4.15 acres of land located adjacent to County Road 5 and Parkwood Lane from Attached Single Family Residential to Medium Density Residential. (Resolution) 4. Case No. ZAM /01- 05.This is the date and time for the public hearing to consider a request from Anchobaypro, Inc, Tim Nolde, for a Zoning Map Amendment changing the zoning of 4.15 acres of land located adjacent to County Road 5 and Parkwood Lane from Townhouse Residential, TH, (1 du /5,000 square feet) to medium Density Residential, RCM (1 du /2,800 square feet). (Ordinance) UNFINISHED BUSINESS NEW BUSINESS 1. Appointment of Vice Mayor for 2002 (Resolution) 2. Request to authorize preparation of plans and specifications and authorization for bids for Fire Department Ladder Truck (Resolution) 3. Possible approval of five -year Capital Improvement Program (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS 1. Letter from Dallas and Eileen Zimmerman COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT — Executive Session to discuss labor relations All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 • gi EGULAR MEETING RECESSED MEETING CALL TO ORDER ROLL CALL STAFF REPORTS 1. Police Chief 2. Fire Chief CALL TO ORDER ROLL CALL AGENDA CITY OF STILLWATER CITY COUNCIL MEETING NO. 02 -01 Council Chambers, 216 North Fourth Street January 8, 2002 OTHER BUSINESS 1. Discussion on Lumberjack Days with Mr. Dave Eckberg 2. Legislative Consultant — Ed Cain 3. City Clerk 4. Director of Admin 4:30 P.M. AGENDA 4:30 P.M. 7:00 P.M. 5. Community Dev. Director 7. City Attorney 6. City Engineer /PWD 8. City Administrator 7:00 P.M. AGENDA APPROVAL OF MINUTES - Possible approval of December 18, 2001 Regular and Executive Session Minutes O ETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Presentation of retirement plaque to Kurt Swanson — Fire Department 2. Update on Legislative Bill on the restriction of the sale and use of phosphorus fertilizer, and request for City assistance in funding lobbying efforts — Jim McGreevy OPEN FORUM The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of the meeting agenda. The Council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. CONSENT AGENDA* 1. Resolution 2002 -01, directing payment of bills 2. Resolution 2002 -02, relating to financing of certain proposed projects to be undertaken by the City of Stillwater; establishing compliance with reimbursement bond regulations under the Internal Revenue Code 3. Resolution 2002 -03, reapportioning special assessments for Parcel No. 28.030.20.12.0086 to Parcel No. 28.030.20.12.0105 pursuant to combing lands 4. Request to purchase 2002 squad cars from State bid 5. Request to purchase a lawn tractor with snow blower and a 1/2 ton pickup truck from State bid. 6. Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Recreation Center 7. Approval of Utility Bill Adjustments — Sewer Charges 8. Request for approval to attend American Planning Association National Planning Conference — Chicago — April 13 -17, 2002 9. Approval to purchase seven computers (Finance, Police, and Administration) 0 10. Resolution 2002 -04, adopting Investment Policy PUBLIC HEARINGS 1. This is the date and time for the public hearing to consider the installation of street lights on Curve Crest Boulevard from Washington Avenue to 700 feet to the west (Curve Crest Boulevard Industrial Park Street Lighting Project, Project 2000 -13A) (Resolution) 2. Case No. SUB/01 -56. This is the date and time for the public hearing to consider a request from • Stillwater Properties, LLP, for a subdivision of an existing lot/structure into 11 condominium units and one common area located at 6750 Stillwater Blvd. in the CA, General Commercial District. All persons wishing to be heard with reference to this request will be heard at this meeting. Notice of the hearing was published in the Stillwater Gazette on December 28, and notices mailed to affected property owners. (Resolution) 3. Case No. CPA/01 -02. This is the date and time for the public hearing to consider a request from Anchobaypro, Inc, Tim Nolde, for a Comprehensive Plan Amendment changing land use designation of 4.15 acres of land located adjacent to County Road 5 and Parkwood Lane from Attached Single Family Residential to Medium Density Residential. (Resolution) 4. Case No. ZAM /01- 05.This is the date and time for the public hearing to consider a request from Anchobaypro, Inc, Tim Nolde, for a Zoning Map Amendment changing the zoning of 4.15 acres of land located adjacent to County Road 5 and Parkwood Lane from Townhouse Residential, TH, (1 du /5,000 square feet) to medium Density Residential, RCM (1 du /2,800 square feet). (Ordinance) UNFINISHED BUSINESS NEW BUSINESS 1. Appointment of Vice Mayor for 2002 (Resolution) 2. Request to authorize preparation of plans and specifications and authorization for bids for Fire Department Ladder Truck (Resolution) 3. Possible approval of five -year Capital Improvement Program (Resolution) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS /REQUESTS 1. Letter from Dallas and Eileen Zimmerman COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT — Executive Session to discuss labor relations * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 s • • t.Croix E V E N T S, I N C. January 2, 2002 To: From: Dave Eckberg St. Croix Events, Inc. G/ RE: Funding Request Fireworks `02 Lumberjack Days `02 Fireworks Proposal Mayor Jay Kimble Councilman Gene Bealka Councilman Wally Milbrandt Councilman John Rheinberger Councilman Terry Zoller Administrator Nile Kriesel We are proposing the following contribution from the City of Stillwater for Fireworks this summer. - The City contribute the sum of $15,000 to help defray the cost of fireworks. This is the same contribution that the City has made towards fireworks since 1996. The fireworks shows in 2002 will be held on Thursday July 4 and Sunday July 28. Once again these two fireworks shows will be among the best shot in America this summer. - In addition we would like the City to act as a conduit for Fireworks contributors, specifically the Margaret Rivers Fund and possibly the Bayport Foundation. - Exclusive use of Lowell Park and Pioneer Park on July 4th. It is important that our office have the ability to coordinate activities in both parks. Central coordination eliminates the possibility of fireworks sponsor conflicts. (Example: Coke is a fireworks sponsor and Pepsi products being sold in the park) P.O. Box 311 • Stillwater, MN 55082 • Phone651 /430 -2306 • Fax651/430-0553 City of Stillwater Proposal Fireworks '02/Lumberjack Days '02 January 2, 2002 page two Lumberjack Days `02 Proposal A blueprint schedule for Lumberjack Days `02 is enclosed. We are proposing the following contributions from the City of Stillwater for Lumberjack Days `02. A loan of $6,000 for the Parade. In the past the City has funded the parade in the above amount. This sum will be returned to the City on or before September 1, 2002. Exclusive use of Lowell Park and Pioneer Park during the celebration. The City to allow us to vend beer under the same basic guidelines that have been developed in the past. Services as provided in the past with the following modifications: • LJD will contribute to any additional police protection costs. • LJD will erect fencing at its cost to secure Lowell Park. ^ LJD will provide porta- potties for the festival area and the Downtown area at its cost. A LJD will assume responsibility for cleaning Lowell Park and Downtown. I will work with City staff to coordinate services. • • • T 1 • • • FRIDAY JULY 19 6:00 p.m. "Sippin Down the St. Croix" Wine Tasting Cruise WEDNESDAY JULY 24 9:00 a.m. Park set -up begins. includes concert, food, beverage, etc. THURSDAY, JULY 25 9:00 a.m. Park set -up continues 12 noon Treasure Hunt Opens Clue set # 3 released (if necessary) Clues Available at: TBA 5:30 p.m. 7:30 p.m. Sponsor and "VIP" Reception Freight House Restaurant By Invitation only Lumberjack Days Music Spectacular Night 1 Positioned as "Hometown Night" Lowell Park 2001: JAZZMN ORCHESTRA 2002: Open FRIDAY, JULY 26 9:00 a.m. Downtown Sidewalk Sales LUMBERJACK DAYS `02 ANCHOR EVENT TENTATIVE BLUEPRINT a/o 1/02/02 2002 this concert will be performed from the barge. 12 noon Treasure Hunt Opens Clue set # 4 released (if necessary) Clues Available at: TBA 12 noon Food Vendors & Exhibitors Open Downtown Stillwater Demonstration Stadium Schedule Mulberry Point 3, 5 p.m. Ride N' Grind Bicycle Exhibition or alternate activity. 4, 6 p.m. Lumberjack Show Lumberjack Exhibition 7 p.m. Strongman Competition Prelims 7:00 p.m. Lumberjack Days `02 Music Spectacular Night 2 2001: SCOTT LAURENT BAND & MARTIN ZELLAR 2002: Tentative: Opener & MARTIN ZELLAR Floating Stage Lowell Park SATURDAY, JULY 27 7:30 a.m. "Pancakes in the Park" Freight House Restaurant Deck 8:00 a.m. Stillwater's Lumberjack Days `02 10 Mile Run, 5K Walk or Run Ends Lowell Park -South 9:00 a.m. Downtown Sidewalk Sales 10:00 a.m. Food Vendors & Exhibitors Open Downtown Stillwater 10:00 a.m. "Kids Fest" 1/2 K Toddler Trot & One Mile Kids Run 10:30 a.m. 5th Annual Kid's Coin Scramble Treasures Total over $200 Age Groups: 2 -4, 5 -7, 8 -9, 10 -12. Lowell Park 12 noon Treasure Hunt Clue set # 5 released (if necessary) Clues Available at: TBA 12 noon "Bear Stock" "TEDDY BEAR BAND" With Special Guest "Itchy" Lowell Park • • • N • • Demonstration Stadium Schedule Mulberry Point 1 & 5 p.m. Ride N' Grind Bicycle Exhibition or alternate activity 1:30 p.m. Strongman Competition Finals 4, 6, 8 p.m. Lumberjack Show Lumberjack Exhibition 1:30 p.m. LJD `02 Music Matinee Tentative: THE DWEEB'S Floating Stage Lowell Park 2:00 p.m. 2:30 p.m. 4:00 p.m. Authentic 1860's Baseball Game Quicksteps vs. St. Croixs of Still -Water Old Athletic Field Joseph's Family Restaurant Pie Baking Contest "Bring Your Best Pie" Joseph's Restaurant. Highway 36 • 7:00 p.m. Lumberjack Days `02 Music Spectacular Night 3 2001: POWER OF TEN & REO SPEEDWAGON 2002: Tentative — Opener & AIR SUPPLY Floating Stage Lowell Park SUNDAY, JULY 28 12 noon Food Vendors & Exhibitors Open Downtown Stillwater 1:00 p.m. Lumberjack Days '02 Grande Parade Over 150 units Ice Cream Social Stillwater Public Library Sponsored by Friends @ Stillwater Public Library 4:00 p.m. Post Parade Party at P. D. Pappy's Demonstration Stadium Schedule Mulberry Point 4 & 6 p.m. Ride N' Grind Bicycle Exhibition or alternate activity 5 & 7 p.m. Lumberjack Show Lumberjack Exhibition 7:00 p.m. 10:00 p.m. Fireworks Finale "Thunder in the Valley" VI Lowell Park LJD `02 comments: Lumberjack Days Music Spectacular Night 4 2001: MITCH RYDER AND ERIC BURDON. 2002: First Choice: "THE HOLLIES" Floating Stage Lowell Park TUESDAY JULY 30 7:30 p.m. Drum Beauty Minnesota `02 Robert L. Miller Stadium Or equivalent - Park set - up will begin on Wednesday July 24. This will give us one more day to set the park and the barge. - The Thursday night concert will be held from the barge. This night will be promoted as "Hometown Night" with a special invite to local residents. - The "VIP" section will be utilized for all four nights vs. two nights in the past. - To accommodate spectators a demonstration stadium will be developed, complete with bleachers, on Mulberry Point. Stadium schedule will include: Iron Jack, Ride N' Grind Bikes, Gymnastics and Strong Man. -- A Family picnic area will be developed in Lowell Park - North directly adjacent to the lift bridge. This area will include picnic tables, etc. - More entry/exit gates will be included to Lowell Park in 2002. - Fencing will be sturdier than in 2001. LJD will erect the fence. • • • / • • -- Security will be enhanced versus the numbers deployed in 2001. LJD will • reimburse the City of Stillwater for any additional security costs. - The Beer sales points will remain in the same basic areas. However, it is suggested that the beer consumption area follow natural boundaries in 2002. Specifically, the river to the east, the railroad tracks to the west, the bridge to the south and the circle in front of P. D. Pappy's to the north. This will allow a natural synergy with the family picnic area and the demonstration stadium. Twice the number of Porta- Potties will be contracted for in 2002. Seventy five will be located in Lowell Park. The balance will be located throughout downtown. - Hometown aspects will be added to the celebration. i.e. Bingo, Dress —Up contest, etc. - A non — profit local entity, yet to be determined, will receive 33% of any LJD '02 surplus. The balance of any surplus will be retained to expedite the retirement of debt and build a reserve. Local non - profit fundraising will be encouraged. Use of city and church parking Tots for pay parking during the celebration will be explored. • • • TO: Mayor and Council FR: City Administrator RE: Legislative Consulting Services contract DA: January 4, 2002 Discussion: MEMORANDUM Attached is a copy of the 2001 contract between the City of Stillwater and Ed Cain, Legislative Associates, Inc. The contract includes the issues /legislation that Mr. Cain worked on during 2001. The issues /legislation for 2002 is as described in the attached memorandum from Mr. Cain. I have also attached the section of the agreement that shows the hours Mr. Cain proposes to provide to the City during 2002 and the hourly rate for the work (note that the hourly rate is $75 per hour vs $65 for 2001). Recommendation: Council consider proposal of Mr. Ed Cain. Legislative Associates. Inc.,for consulting services for 2002. 4 Lejis(ative Associates Inc. P.O. Box 2.131 Stillwater, MN 55082 (651) 439 - Fax ( 439 January 3, 2002 To: Mayor and Council Members City of Stillwater From: Ed Cain, LAI Subject: Levee/Flood Control Status City Legislative Options for 2002 Corps of Engineers -City Staff Meeting: Nile Kriesel, Steve Russell, Klayton Eckles, and I met Thursday, January 3, with Tom Novak, Project Director for Stillwater and two other Corps officials met at City Hall to discuss status, plans, directions, and strategies for Stage 3 of the Levee /Flood Control project. Tom is good to work with, and is very supportive within the confines of the Corps Rules and Regulations. The good news is that Corps Headquarters has agreed to release the $2 million appropriated by Congress to begin work on Stage 3. This means we will probably not need a reauthorization in the Water Resources Development Act (WRDA) in the coming Congressional Session. You may recall the authorization left the authority with the Secretary after the feasibility study was completed. With the okay by the Secretary, we can work on the appropriation needed to complete Stage 3 in 2002. The fluudwall will be about 30 inches high and extend from the parking lot behind the Dock Cafe to past the City Attorney's office on the North. It will provide the City with a 50 -year flood protection. It will be better if we can increase that to 100 -year protection, but much more costly. We'll be working on that. The Schedule for Stage 3 is as follows: January, 2002 — Corps will advertise for a firm to do design work, plans and specs, and pre - construction engineering, and prepare an amended Project Cooperation Agreement to be reviewed by staff, with recommendations to the Council. February, 2002 - Advertisement Closed ivlarcn, 2002 — PCA review and action by the Council, and execution by the Corps District and Regional Offices. We will try to avoid the required approval by Corps Headquarters. Headquarters approval can create delay and potential problems. 1 not 3otb Street, Suite 500 Washington, D.C. 20007 (202) 62 5 - 435 6 Fax (202) 625-4363 • • • March through September — Pre - construction engineering, development of plans and specifications, October through December — Bids for construction, and possibly begin construction. Spring, 2003 — Continue construction. Spring, 2004 — Complete construction. There are a number of problems to be worked through in the process, but I believe that they can be resolved. We will be attempting to use land contributions for our local match required; we will have to get additional funding from the State for Stage 3; there is still some railroad properties that will need to be attained; and others. Our big challenge is to get the most Federal and State funding, using a minimum of local dollars. Also, there is a term called "betterments" that can be added on to Corps projects. We want to get as much of the park development included as possible. This could as much as double the funds set aside by the Council for Lowell Park development. While we do not yet know the cost of the floodwall and ancillary efforts, it is estimated that Stage 3 will cost about $4.5 to $5 million. Federal and State Legislative Issues to Be Considered for 2002: Levee/Flood Control (Federal): We will need to get additional funds from Congress to complete Stage 3 of the project. We want to obtain sufficient funding to make up for our land contributions (LERDS), and to include "betterments" for Lowell Park development. If the total amount exceeds the current authorization, we will have to amend the authorization in the WRDA bill. Levee/Flood Control (State): We will request the re- appropriation of the $750,000 we lost as a result of the Governor's decision to withdraw any funds not used in 3 years by the recipient. We could not move forward on our project as a result of the delay caused by the feasibility study required in the authorization language A minimum of $250,000 will be needed this Session to permit the work to continue. National Guard Armory: Congressman Luther has urged us to move forward on the long- awaited Stillwater Armory in the 2002 Session of Congress. As a result of the world situation, funds are flowing more freely into the defense budget, and there is greater importance placed on the training and utilization of the National Guard throughout the country. Discussions with Col. Denny Lord of the State Department of Military Affairs has stated that the Stillwater Armory is their first priority for a new armory, and the second priority overall. Col. Lord expressed to Nile that our success would require strong support from Congressman Luther, and heavy lobbying during the Congressional Session. The plans are for the new armory to be constructed adjacent to the Community Sports Center forming an "L" at the point of the second sheet of ice. It will include classrooms, a gymnasium, and other facilities available for community use. The total cost of the armory will be about $6 million. The downside is the City will have to contribute about $1 million to the project in addition to the land that was donated to the State for this purpose many years ago. Secondly, there has been some question regarding the support of the Governor's Office through the Department of Military Affairs in the past. I personally believe that as long as we are ranked number 1 for armories slated for construction in the State, Congress will make the decision, and the State will not play a major role. Territorial Prison Wall Repair: This may be a good year for funding this project. Since the State's general budget is in such bad shape, the bonding committees will get an extra push with the coming November elections and low interest rates. The prison wall will, however, have to be Stillwater's second priority to State funding for the flood control project if we are pushed into that corner. Both projects will be considered in the Capital Investment Committees of the House and the Senate who approve projects for bonding. Brown's Creek: Last year the Legislature included an additional $850,000 for our Brown's Creek project. These funds were to be designated for the second year of the biennium, or 2002. With the severe budget problems confronting the State, and the fact that funding for the "Stream Protection Program" comes from the General Fund, not bonding, success in this area may be very difficult. I will explore this issue with Mark Holsten to get his view on the matter, however, I think it would be a hard sell in the coming Session. Development of the Riverfront (Aiple Property): Just before Christmas, I had a two hour meeting with Col. Robert Ball, who is the new head guy at the Corps' St. Paul District office, and Judy Deshanais, Deputy Director for Programs and Projects. We discussed the general direction of the Corps and Stillwater's needs specifically. The Aiple property development also came up in the 'Thursday meeting with 'Tom Novak, et al. Because of these discussions, and some Washington inquiries, I believe we have an excellent opportunity to get erosion protection funding which would also include trails and other developments of the property from the Dock Cafe to Sunnyside Marina 3 • • • LEGISLATIVE CONSULTANT CONTRACT COMPENSATION The City will pay to the Consultant as follows: a. For Federal and State legislative action related to the Flood Control Project during the months from January 1, 2002. through December 31, 2002, at the rate of $75.00 per hour no to exceed 50 hours per month allocated at 40 hours for Federal work and 10 hours for State work. b. For State action related to the Territorial Prison wall during the months from January 1, 2021, through May 31, 2002, at the rate of $75.00 per hour not to exceed 20 hours per month. c. For Federal action related to the Armory during the months of January 1. 2002, through December 31, 2002, at the rate of $75.00 per hour not to exceed 15 hours per month. d. For Federal action related to Aiple property park development during the months of January 1, 2002 through December 31, 2002, at the rate of $75.00 per hour not to exceed 15 hours per month. e. For authorized general services at the rate of $75.00 per hour. SUMMARY OF "KNOWN" HOURS: FEDERAL STATE ACTION ACTION TOTAL a. 480 120 600 b. 100 100 c. 180 180 d. 180 180 Total 840 220 1060 Recap: 1060 hours cc $75.00 = $79,500 NOTE: "KNOWN" HOURS ARE THOSE LISTED IN a. THRU d. ABOVE. THE NUMBER OF GENERAL SERVICES HOURS DEPEND ON WHETHER OR NOT THERE IS AN ISSUE /LEGISLATION TO BE PURSUED. LEGISLATIVE CONSULTANT CONTRACT This contract is made eanuary 16, 2001/ between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota. with offices at 216 North 4th Street, Stillwater, Minnesota 55082, ( "City "), and Legislative Associates, Inc., P.O. Box 2131. Stillwater. Minnesota 55082, ( "Consultant "). RECITALS The City desires to retain the services of the Consultant to obtain Federal and State support for programs or projects that are listed in Section I of this agreement. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the following consulting and advisory services on behalf of the City: A. FLOOD CONTROL PROJECT 1 To secure the required support of the House and Senate Appropriations Committees; and To seek a favorable finding in the Corps of Engineers study to justify the financial cost /benefit ratio to the City of Stillwater in the construction of the Stage III flood wall by the following actions: a. By gaining the support of the U.S. House and Senate Authorizing Committees; and b. By obtaining precedents for the use of historical sites as extraordinary conditions in the evaluation of the financial benefits of the flood wall construction; and c. By working closely with the study team to assure the best advantages possible for the approval of the flood wall construction; and d. By working with the Headquarters and Regional Office officials of the U.S. Corps of Engineers to assure a favorable approval of the study; and e. By working in advance on draft of the appropriation bill needed to secure the remainder of Stage II funding, and Stage III. 3. To maintain contacts and keep the Minnesota Congressional Delegation. the Minnesota State 1,egislature members, and the Minnesota Department of Natural Resources (DNR) officials informed of changes, problems, and progress in levee funding. • • B. TERRITORIAL PRISON WALL • 1. To secure support in the Minnesota House and Senate for a grant to repair and reconstruct the Historical Wall surrounding the Territorial Prison Site and • • Work with local legislative representatives and various committee chairs; and 3. Work with State Historical Society officials who play a major role in state spending for Historical resources: and 4. Keep the City Council and Staff up to date on all efforts. C. BROWNS CREEK TROUT STREAM MITIGATION PROJECT 1 Continue to work with the Minnesota DNR and Minnesota Legislature for funding needed to divert run off from newly annexed areas away from the Browns Creek Trout Stream, and through the NicKusick Ravine and the associated improvements; and 2. Work with engineer to ensure all submitted material is given to DNR in a timely fashion to qualify for any grants that could be used for this purpose. D. GENERAL SERVICES General service work will include other State and Federal projects given prior authorization by the City Council. SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered largely at the City of Washington, District of Columbia and at the State Capitol of Minnesota and not in the Office of the City. SECTION III. TIME DEVOTED TO WORK The City will rely upon the Consultant to put forth such effort as is reasonably necessary to fulfill the spirit and purpose of the Contract. SECTION IV. COMPENSATION 1 The City will pay to the Consultant as follows: a. For Federal and State legislative action related to the Flood Control Project during the months from January 1. 2001, through December 31, 2001, at the rate of $65.00 per hour no to exceed 50 hours per month allocated at 40 hours for Federal work and 10 hours for State work. Page 2 b. For State action related to the Territorial Prison wall during the months from January 1, 2001. through May 31. 2001, at the rate of $65.00 per hour not to exceed 20 hours per month. c. For State action related to the Trout Stream Mitigation Project during the months of January 1, 2001, through May 31, 2001, at the rate of $65.00 per hour not to exceed 20 hours per month. d. For authorized general services at the rate of $65.00 per hour. SECTION V. DURATION This Contract will be effective from January 1, 2001, through December 31, 2001, however the nature ofthe work done by consultant will be reviewed at least quarterly to determine whether work should he deleted or added based upon changed circumstances. SECTION VI. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION VII. INDEMNIFICATION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City. its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions. including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution. performance or failure to adequately perform Consultant's obligations under this Contract. SECTION VIII. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. Page 3 • • • • • • CITY OF STILLWATER CITY COUNCIL MEETING NO. 01 -28 December 18, 2001 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble Present: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Absent: None Also present: City Administrator Kriesel City Attorney Magnuson Fire Chief Kallestad Community Development Director Russell City Engineer Eckles Director of Administration Kadin City Clerk Ward Press: Julie Kink, Courier Mark Brouwer, Gazette APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to approve the minutes of December 4, 2001 Regular and Executive Session minutes with a correction to the December 4, 2001 meeting on Page 5, Case No.V /01/ -41 under conditions "10 -foot variance to the rear yard" should be added. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Dave MacGillivray. Sorinasted Inc reaardina authorizing the issuance and sale of $7,840.000 General Obligation Capital Outlay Bonds. Series 2002A and authorizing of certain outstanding General Obligation Improvement Refunding Bonds Mr. Dave MacGillivray, Springstead, Inc. reviewed the information regarding the regarding authorizing the issuance and sale of $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A and authorizing call of certain outstanding General Obligation Improvement Refunding Bonds. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2001 -273, resolution authorizing issuance and sale of $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None City Council Meeting No. 01 -28 December 18, 2001 Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -273, resolution authorizing call of certain Outstanding General Obligation Improvement Refunding Bonds. • Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Possible approval of resolution providing for the issuance and sale of multifamily revenue bonds (Tim Nolde. Anchobavpro Corporation) Mr. Dave MacGillivray, Springstead, Inc. reviewed the impact to the City should the resolution be approved for the issuance and sale of multifamily revenue bonds. He recommended that this issue be sent to the bond counsel, John Kirby of Dorsey & Whitney, to make a definitive finding and that any relating costs be borne by the developer. Mr. Tim Nolde, Anchobaypro Corporation stated that the inducement resolution would not impact the City; it just allows us to participate in a lottery at the state level for tax - exempt bonding authority. He stated that they have been before the Planning Commission for rezoning, but has been denied and they plan to have a neighborhood meeting on that issue. He also stated that if they do not get the bonds they would not go ahead with the rezoning. He requested that the Council approve the resolution with the provision that he knows that there is no zoning in place for this project and further proceedings must occur. Councilmember Milbrandt asked Mr. Nolde if rezoning has to be in place for these bonds. Mr. Nolde stated that the zoning has nothing to do with the bonds. He also stated that* bonds being proposed are non - qualifying bonds and would not have any impact on the City's cap or interest rate risk. Mr. Nolde stated that should the bond counsel find otherwise that he would be willing to incur any costs. Councilmember Zoller asked if this lottery is only held once a year on January 4. Mr. Nolde stated that is correct, if we do not pursue this now we will have to wait until next year. We will know either way on January 4 if we get the bond or not. He also stated that if the bonds are received, that he would set up a neighborhood meeting on the rezoning issue. Councilmember Zoller stated that even if the bonds are received and you meet with the neighborhood there are still no guarantees on the rezoning. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka adopting Resolution 2001 -278, resolution providing for the issuance and sale of multi - family revenue bonds in the approximate amount of $6,000,000 relating to County Road 5 project, subject to bond counsel, John Kirby of Dorsey & Whitney's findings. Page 2 of 10 • • City Council Meeting No. 01 -28 December 18, 2001 Arcola Mills on the St. Croix — Jill Greenhalgh • Ms. Jill Greenhalgh representing Arcola Mills asked Council for their support of creating a "hometown history" curriculum for the City's local elementary schools. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka supporting Arcola Mills in creating a "hometown history" curriculum and authorizing Community Development Director Russell and Planner Fitzgerald to assist in the grant preparation. All in favor. STAFF REPORTS Public Works Director Eckles requested that discussion of the Pavement Management Program be placed on the 4:30 meeting on January 8, 2002. He stated that at a previous meeting Council requested a workshop on engineering projects and that workshop date would be at a future date coordinated with Mr. Hansen. Mayor Kimble requested staff to check on the Christmas lights that were not working downtown. Public Works Director Eckles stated that the lights that are not working are using private power sources (the local merchants), but will check the problem with those private owners. CONSENT AGENDA • Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to approve the Consent Agenda. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Resolution 2001 -259, directing payment of bills Resolution 2001 -260, approving dental insurance rates effective January 1, 2002 Resolution 2001 -261, approving 2002 city contribution toward dental insurance premiums for benefits eligible employees Resolution 2001 -262, approving 2002 Contract Renewal Agreement with Sand Creek Group for Employee Assistance Program Services Resolution 2001 -263, approving retainer for city attorney for year 2002 Resolution 2001 -264, designation of depositories Resolution 2001 -265, agreements with Courier News and Stillwater Evening Gazette for legal publications for 2001 Resolution 2001 -266, approving 2002 & 2003 salary schedule for Director of Administration Request for banner installation — Washington County Historic Courthouse — February 1 -18, 2002 Request for banner installation — Washington County Historic Courthouse — November 8 -25, 2002 Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Fire Department Resolution 2001 -267, authorizing purchase of equipment for parks, public works and sewer department Resolution 2001 -668, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Association at the Mad Capper Saloon & Eatery 224 South Main Street, Stillwater, MN Page 3 of 10 City Council Meeting No. 01 -28 December 18, 2001 Resolution 2001 -669, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Association at the St. Croix Music Cafe, 317 South Main Street, Stillwater, MN Approving donation of land to City • Resolution 2001 -670, approving agreement with Johnson Controls Request to carry over 2001 Capital Outlay money into 2002 Capital Outlay — Administration/Finance/MIS Resolution 2001 -671, approving 2002 -2003 labor agreement between the City of Stillwater and Law Enforcement Employee's Union, Local No. 320 representing the Stillwater Public Manager's Association Purchase of imaging system software — Administration Resolution 2001 -672, approving towing licenses for 2002 PUBLIC HEARINGS Case No. CPA/01 -03. This is the date and time for the public hearing to consider a request from the City of Stillwater for a Minor Comprehensive Plan Amendment addressing on -site septic system inspections. Infiltration /Inflow policy. population on employment projects and other items. Community Development Director Russell reviewed the request for the Comprehensive Plan Amendment addressing on -site septic system inspections, Infiltration /Inflow policy, population on employment projects and other items. He stated that this amendment is being required by the Metropolitan Council and summarizes changes to the plan that have taken place since the adoption of the plan in 1995. He also stated that the Planning Commission approved the amendment on December 10, 2001. • Mayor opened the public hearing There were no public comments. Mayor closed the public hearing Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -276, approving Minor Comprehensive Plan Amendment. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Ratification of the Assessment Roll for the 2001 Sidewalk Rehabilitation Proiect, Proiect 2001 -11 (L.I. 351) Public Works Director Eckles reviewed information relating to the ratifying of the assessment roll for the 2001 Sidewalk Rehabilitation Project. Mayor Kimble opened the public hearing. There were no public comments. Mayor Kimble closed the public hearing. Page 4 of 10 1 • • City Council Meeting No. 01 -28 December 18, 2001 Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -277, resolution ratifying the 2001 Sidewalk Rehabilitation Project assessment roll. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None UNFINISHED BUSINESS Recommendation from Parks Board reaardinq maintenance of Kolliner Park Community Development Director Russell reviewed the Park Board's recommendation on the maintenance and use of Kolliner Park. He stated that the Park Board felt the service of Valley Cruisers was a benefit, but that Valley Cruisers should not be enforcing trespassing laws, that a formal year to year agreement for services be prepared outlining the responsibilities of Valley Cruisers, and allow one boat to be moored on City property for storage of cleanup tools and to give a sense of security for the park. Motion by Councilmember Bealka, seconded by Councilmember Rheinberger directing staff to prepare a year to year agreement with Valley Cruisers outlining responsibilities for the maintenance of Kolliner Park. All in favor. Possible second readina of Ordinance 916. an ordinance amending the Stillwater Code by • adopting the 1998 Minnesota State Building Code City Attorney Magnuson reviewed the ordinance to adopt the 1998 Minnesota State Building Code. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Ordinance 916, an ordinance amending the Stillwater Code by adopting the 1998 Minnesota State Building Code. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None NEW BUSINESS Request for TIF assistance for redevelopment of 501 North Main into 29 -unit condo proiect — John Nolde Community Development Director Russell reviewed the request for Tax Increment Financing assistance from Mondo Management for special site preparation related to the site. He stated that the assistance points out the previous site use pollution and poor soils and that the site is designated in the Scattered Site Redevelopment District and this request is an eligible cost for TIF assistance. He also stated that the project has received Heritage Preservation approval and planning use permit and variance approval by the Planning Commission. Page 5 of 10 City Council Meeting No. 01 -28 December 18, 2001 Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the preapplication assistance concept and directing staff to prepare a development agreement detailing eligible assistance needs and level of support. All in favor. Consideration of proposal for Boutwell Area Land Use Plan. • Community Development Director Russell stated that landowners in the Phase IV expansion area have in the past 2 -3 years approached the City regarding annexation of their property. He stated that at that time, the Phase IV area was not studied along with the Phases I, II, & III. Other concerns raised were lack of staff time, the need for a specific plan and limited yearly building permit allocation. He also stated that in order to address the specific plan issue the landowners have agreed to pay for half of the consultant's cost for the study. A proposal from Bonestroo, Rosene Anderlick, and Associates to assist the City in the preparation of a specific area plan for the south of Boutwell Area has been received at a cost of $18,390. He stated that the plan would provide information for land use and zoning, parks, trail, circulation systems, public utilities and storm water management for future development. Mr. Russell also stated that even if this plan was completed it would not guarantee annexation because of the building permit allocation stipulation. He stated it would not be advisable to allow the developer to place utilities, etc. and then not have enough building permits available for that area. The township board would have to raise the building permit allocation. He stated that the Planning Commission would be the planning body and the township would be made aware of this planning issue and it would have to be presented to Joint Board prior to City Council approval. • Mr. Russell stated that the money for this proposal is available in the 2001 Community Development budget and recommends that the contract with Bonestroo be executed to allow the money to come from the 2001 budget rather than the 2002 budget. Councilmember Rheinberger stated that Councilmember Milbrandt asked if this is the only Phase IV area that does not have a specific plan. Mr. Russell stated that there is one area along McKusick closer to the Phase 111, the Palmer farm and that area. He stated that this would be more specifically addressed in the Phase III development at a future date. Councilmember Milbrandt asked if this study has been addressed at the Joint Board. Mr. Russell stated that the issue of Phase IV has been discussed at a couple of meetings and they stated that they wanted to be part of it, but see it is a City issue. Councilmember Bealka asked if the traffic problem exist in the Liberty area. Mr. Russell stated that the County is planning to improve Manning Avenue in 2006. Page 6 of 10 City Council Meeting No. 01 -28 December 18, 2001 Councilmember Milbrandt asked about the outsourcing of the engineering portion of the project. Mr. Russell stated that developers pay for the engineering for public utilities. Public Works Director Eckles stated that this has been his concern in the past and it is his hope that this study would look at the issues of city and staff resources to handle the expansion. Councilmember Zoller stated that during the annexation process it was considered that the Phase IV property owners might want to annex early and in the last couple of years requests have been denied based on lack of staff time, etc. He stated that development should not be done piece meal and should have continuity and foresight of how the smaller parcels may tie into the bigger parcels. Councilmember Milbrandt stated he understands how having a plan to make it fit together but he didn't want it the intent of early annexation is a given after this study. Mayor Kimble stated that is not the intent and to consider the issue without a plan would be worse. Councilmember Zoller stated that safeguards are in place in the Orderly Annexation agreement that the Phase IV area will not be annexed until 2015 unless requested by the landowners and the limitation of building permits is another factor that holds the numbers down. Mayor Kimble stated that the plan may show that it can be allowed requested annexations from adjacent landowners, but it may be with the understanding that they are last in line for available building permits. He also stated that the key to this plan is to make an informed decision and that the developers want to see how it fits in with the other areas. Councilmember Rheinberger agreed with the Mayor and felt there were enough checks in the agreement. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -279, approving proposal from Bonestroo, Rosene Anderlik and Associates for the study of the South of Boutwell Area Plan and the cost of this study to be from the Community Development 2001 budget. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Possible approval of preparation of plans and specifications for Street and Storm Water Improvements for Curve Crest Boulevard West Extension Project Public Works Director Eckles reviewed the proposed west extension of Curve Crest Boulevard. He stated that it is proposed to construct and realign the existing 62 Street (Curve Crest Boulevard) to an urban section. He also stated that over the last few years Page 7 of 10 City Council Meeting No. 01 -28 December 18, 2001 - two projects have extended the new street to the west end of the Bradshaw property. This project would be funded by State Aid funds and an allotment of $140,000 by the developer of Stillwater Crossings for the north half of the street improvements. • Councilmember Bealka asked if the street connecting at Manning would be called Curve Crest West. Public Works Director Eckles stated he didn't think the name would be changed, it would be Curve Crest Boulevard. Councilmember Milbrandt asked if 62 Street would ever be connected and asked about fire service to the area. Public Works Director Eckles stated that there would always be two dead -end sections there. There is only a trail access and little parking area there for the park there. Chief Kallestad stated that this project would be an asset and beneficial for not only the residents but also the department as well allowing for an additional access to the Legends area. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka, to adopt Resolution 2001 -280, resolution ordering preparation of plans and specifications for Curve Crest Boulevard West Extension project (Project 2001 -24). All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Release of covenant for Heartland Office Plaza Mayor Kimble reviewed the release of covenant for the Heartland Office Plaza. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -281, approving release of covenant for Heartland Office Plaza. All in favor. Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Appointments to the Boards and Commissions City Clerk Ward stated that terms will expire on January 1 for various members on the Heritage Preservation Commission, Joint Cable Commission, Planning Commission, Library Board and Park and Recreation Board. She stated that all the members whose terms expire have requested reappointment. She also stated that Councilmember Bealka's term on the Joint Cable Commission would expire and that Council could reappoint Councilmember Bealka or select another Councilmember to fill the alternate position. Page 8 of 10 • • City Council Meeting No. 01 -28 December 18, 2001 Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to adopt Resolution 2001 -282, appointing members to the City of Stillwater Boards and Commissions and reappointing Councilmember Bealka as alternate to the Joint Cable Commission. All in favor. STAFF REPORTS (continued) Community Development Director stated that the Parks and Open Space task force requests a 4:30 p.m. workshop session on January 15, 2002 to provide Council with an update on the work they have done. ADJOURNMENT to Executive Session to discuss labor relations and land acquisition Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adjourn to executive session at 8:20 p.m. All in favor. Attest: Diane F. Ward, City Clerk Jay L. Kimble, Mayor Resolution 2001 -259, directing payment of bills Resolution 2001 -260, approving dental insurance rates effective January 1, 2002 Resolution 2001 -261, approving 2002 city contribution toward dental insurance premiums for • benefits eligible employees Resolution 2001 -262, approving 2002 Contract Renewal Agreement with Sand Creek Group for Employee Assistance Program Services Resolution 2001 -263, approving retainer for city attorney for year 2002 Resolution 2001 -264, designation of depositories Resolution 2001 -265, agreements with Courier News and Stillwater Evening Gazette for legal publications for 2001 Resolution 2001 -266, approving 2002 & 2003 salary schedule for Director of Administration Resolution 2001 -267, authorizing purchase of equipment for parks, public works and sewer department Resolution 2001 -268, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Association at the Mad Capper Saloon & Eatery 224 South Main Street, Stillwater, MN Resolution 2001 -269, Approving Minnesota Premises Permit for gambling for Stillwater Hockey Association at the St. Croix Music Cafe, 317 South Main Street, Stillwater, MN Resolution 2001 -270, approving agreement with Johnson Controls Resolution 2001 -271, approving 2002 -2003 labor agreement between the City of Stillwater and Law Enforcement Employee's Union, Local No. 320 representing the Stillwater Public Manager's Association Resolution 2001 -272, approving towing licenses for 2002 Resolution 2001 -273, designating reserve for capital projects Resolution 2001 -274, resolution authorizing issuance and sale of $7,840,000 General Obligation Capital Outlay Bonds, Series 2002A • Resolution 2001 -275, resolution authorizing call of certain Outstanding General Obligation Improvement Refunding Bonds. Page 9 of 10 City Council Meeting No. 01 -28 December 18, 2001 Resolution 2001 -276, approving Minor Comprehensive Plan Amendment. Resolution 2001 -277, resolution ratifying the 2001 Sidewalk Rehabilitation Project assessment roll Resolution 2001 -278, resolution providing for the issuance and sale of multi - family revenue bonds in the approximate amount of $6,000,000 relating to County Road 5 project Resolution 2001 -279, accepting proposal from Bonestroo, Rosene, Anderlik & Associates for the study of the South of Boutwell Area plan. Resolution 2001 -280, resolution ordering preparation of plans and specifications for Curve Crest Boulevard West Extension project (Project 2001 -24) Resolution 2001 -281, approving release of covenant for Heartland Office Plaza Resolution 2001 -282, appointing members to the City of Stillwater Boards and Commissions Ordinance 916,_an ordinance amending the Stillwater Code by adopting the 1998 Minnesota State Building Page 10 of 10 • • • • ROBERT L HOFFMAN GERALD H. FRIEDELL EDWARD J. DRISCOLL JOHN D FULLMER FRANK I. HARVEY CHARLES S MOOELL CHRISTOPHER J DIETZEN LINDA H. FISHER THOMAS P. STOLTMAN MICHAEL C. JACKMAN JOHN E. DIEHL JON S. SWIERZEWSKI THOMAS J. FLYNN JAMES P. QUINN TODD I. FREEMAN GERALD L. SECK JOHN 8. LUNDQUIST DAYLE NOLAN• JOHN A COTTER* PAUL B. PLUNKETT ALAN L. KILDOW KATHLEEN M. PICOTTE NEWMAN GREGORY E KORSTAD GARY A. VAN CLEVE • TIMOTHY J KEANE MICHAEL W. SCHLEY TERRENCE E. BISHOP GARY A RENNEKE CHRISTOPHER J. HARRISTHAL KENDEL J. OHLROGGE BRUCE J. DOUGLAS WILLIAM C. GRIFFITH, JR. JOHN R. HILL PETER J. COYLE LARRY D. MARTIN JANE E. BREMER JOHN J. STEFFENHAGEN MICHAEL J. SMITH ANDREW F. PERRIN FREDERICK W. NIEBUHR December 26, 2001 Ms. Diane Ward City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Re: Stillwater City Council Meeting Dear Ms. Ward: LARKIN, HOFFMAN, DALY & LINDGREN, LTD. ATTORNEYS AT LAW 1500 WELLS FARGO PLAZA 7900 XERXES AVENUE SOUTH BLOOMINGTON, MINNESOTA 55431 -1194 TELEPHONE (952) 835 -3800 FAX (952) 896 -3333 WILLIAM G. THORNTON DOUGLAS M. RAMLER LYNN M. STARKOVICH ANN M. MEYER STEPHEN J KAMINSKI THOMAS F. ALEXANDER DANIEL T. KADLEC PAUL H. MCDOWALL ADAM S. HUHTA • JAMES M. SUSAG • DANIEL J. BALLINTINE JOHN A. MACK JEFFREY D. CAHILL SEAN D. KELLY SONYA R. BRAUNSCHWEIG JOSEPH J. FITTANTE, JR. JONATHAN J. FOGEL CYNTHIA M. KLAUS MARK D. CHRISTOPHERSON NEAL J. BLANCHETT TAMARA O'NEILL MORELAND JAMES A. MCGREEVY, III THOMAS A. GUMP` TODD A. TAYLOR CHRISTOPHER J DEIKE GENEVIEVE A. BECK MARLA M. ZACK DIONNE M. BENSON JEREMYC STIER CHRIS M. HEFFELBOWER OF COUNSEL JAMES P. LARKIN • JACK F. DALY 0 KENNETH LINDGREN • ALSO ADMITTED IN WISCONSIN The Minnesota Water Quality Partnership (`the MWQP ") is a coalition of local governments, watershed districts and concerned Minnesotans who believe that Minnesota's lakes and waterways are being polluted by the run -off caused by the over -use of phosphorus lawn fertilizer ( "PLF "). The MWQP advocates for the passage of legislation in the next session of the Minnesota Legislature which would create a state -wide restriction on the sale and use of PLF. Studies performed in the State of Minnesota (`the State ") indicate that over 80% of lawns in the State have sufficient levels of phosphorus occurring naturally. The use of PLF is above and beyond most lawns phosphorus needs. The legislation we advocate restricts the sale and use of PLF except under certain limited conditions: (1) when a test calls for PLF application; (2) when creating new turf; and (3) when using organic PLF. The legislation is another tool for government to continue the education process already underway in many communities. The City of Stillwater adopted a Resolution supporting the legislation advocated by the MWQP. Representatives of the MWQP wish to update members of the City Council on the progress of the legislation and request that the City make a contribution to the cost of the legislative effort. A number of established interest groups have lined up to oppose this legislation. So the MWQP seeks the participation of the local elected officials to ensure success in the 2002 legislative session. MWQP would be happy to appear before your city council to discuss the legislative effort at the earliest convenience. I can be reached at (952) 896 -3224. Thank you. mes A. McGreevy, for LARKIN, HOFFMAN, DALY & LINDGREN, Ltd. 728365.1 • • • LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2002 -01 Accountemps Ace Hardware Action Rental Al's Welding American Payment Center American Reliable Insurance Company Association of Metropolitan Municipalities AT & T Broadband AT & T Wireless Bailey Construction Bealka, Gene Becker Arena Products Board of Water Commissioners Boyer Truck Parts Brimeyer Group, Inc. Brock White Company Carlson Tractor & Equipment Carquest Catco CDW-G Century College Century Power Equipment Cincotta, Carla Clarey's Safety Equipment Coca Cola Coordinated Business Systems Cub Cy's Uniforms Edward Don & Co. Eichten's Emergency Apparatus Express Photo Fed Ex First Line Beverage First State Tire Recycling Gephart GFOA Grand Prix Vending Hanson, Steve Herc -U -Lift HLB Tautges Redpath, LTD Ice Cream Partners USA Ikon Office Solutions ISI Jansens Cleaning Service Johnson Radio Communications Kaeck, Brian Legislative Associates Professional service Maintenance supplies Maintenance supplies Equipment repair Contractual Insurance Membership dues Cable Cell phones Install picnic shelter NLC expenses Maintenance supplies 4th qtr WAC Vehicle maintenance Professional service Silt fence and posts Equipment repair Vehicle maintenance Equipment repair Computer repair Education Equipment repair Reimburse explorer expenses Safety supplies Concession supplies Equipment repair Concession supplies Uniforms Maintenance supplies Equipment repair Vehicle repair Processing Freight Concession supplies Recycle tires Building repair Dues Concession supplies Reimburse explorer expenses Equipment repair Seminar Concession supplies Maintenance contract Skate school supplies Maintenance agreement Equipment Professional service Professional service 891.60 176.70 95.85 1,357.00 78.00 5,746.00 4,683.00 60.68 184.55 7,140.48 516.36 77.45 39,585.10 129.44 7,825.13 819.20 91.25 1,490.68 443.04 165.09 350.00 245.52 133.05 337.50 1,395.09 379.24 39.83 1,451.14 362.40 248.79 2,370.15 43.63 18.30 1,282.31 43.20 778.00 40.00 168.00 90.24 82.37 250.00 72.00 520.65 254.50 350.00 2,059.56 40.50 3,350.00 EXHIBIT " A" TO RESOLUTION #2002 -01 Page 2 Lind, Gladys Land purchase agreement 927.00 Little Falls Machine Inc. Equipment supplies 708.14 M/A Associates Maintenance supplies 76.68 Magnuson Law Firm Professional service 13,922.08 McLeod USA Long Distance 630.55 Menards Maintenance supplies 7.17 Met Council December SAC 14,800.50 Met Life Dental Insurance 29.87 Mid - America Business Systems Software modules 6,350.00 MN Chiefs of Police Educational Foundation Seminar 100.00 MN Dept of Administration November 2001 usage 170.18 MN Dept of Agriculture License fee 10.00 MN Pollution Control Agency Professional service 315.00 MN State Treasurer 4th Qtr State Surcharge 6,183.52 MJ Raleigh Trucking Inc. Gravel 15.00 MPELRA LMC Conference 290.00 National Fire Codes Subscription 495.00 NLC Conference 1,500.00 New Hope TUG Dues 24.00 Nextel Cell phones 220.96 Nobles, John Professional service 525.00 Northern Traffic Supply Inc. Signs 1,656.58 Office Max Office supplies 271.93 Otis Elevator Company Contractual 3,222.73 Parts Associates, Inc. Maintenance supplies 21.91 PC Solutions Maintenance contract 173.00 Quality Flow Systems, Inc. Control panel Greely lift 18,797.25 Quill Office supplies 287.10 Roettger Welding Bleacher upgrade 7,700.00 R & R Specialties Equipment repair 355.95 St Croix Boat & Packet December expenses 44,940.09 St. Croix Office Office supplies 523.16 Sand Creek Group, Ltd. Professional service 1,980.00 Sentry Systems Contractual 42.60 Simplex Maintenance agreement 1,485.68 South Central Tech College Education 45.00 Space Mobile & Modular January rental 135.00 Stillwater Motors Vehicle maintenance 815.45 Sysco Concession supplies 303.59 Toll Gas & Welding Maintenance supplies 172.46 TomTen Environmental Design Professional service 500.00 TR Computer Sales, LLC Software support contractual 1,007.94 United Rental Equipment rental 1,885.10 University of MN Education 798.00 Valley Trophy Inc. Office supplies 29.28 Viking Office Supplies Office supplies 465.73 Volk Sewer & Water Contractual 54,582.62 Vosel Equipment repair 397.55 Wakota CAER Dues 20.00 • • • • • • EXHIBIT " A" TO RESOLUTION #2002 -01 Page 3 Walmart Washington County License Center Wet Tek Yocum Oil Company Zephyr MANUAL CHECKS DECEMBER 2001 Appletree Gallowitz, Tracy Gannon's Auto MN Dept. of Finance MN Pollution Control Xcel ADDENDUM TO BILLS Accountemps Allen Precision Equipment Bailey Construction Buberl, Larry Cole Papers Coordinated Business Systems County Messenger Goodwill Kriesel, Nile Pod's Tire Qwest Russell, Steve St. Croix Office Samaritan Tire SA SO Stillwater Amoco Stillwater Equipment Stillwater Ford Treadway Graphics Turning Point Verizon Washington County Gov. Center Xcel Supplies Title transfers Maintenance supplies Fuel Concession supplies Insurance Reimburse expenses Vehicle repair Application fee, deposit Seminar Rec Center utilities Professional service Minor equipment Building for generator December animal transport Office supplies Office supplies Publications December ADC expenses Reimburse expenses Vehicle maintenance Telephone Reimburse expenses Office supplies Vehicle maintenance Building maint.supplies Fuel Vehicle equipment Vehicle maintenance Dare supplies Office supplies Cell phones 4th Qtr MDT's Utilities 149.30 36.00 221.61 152.04 878.88 21,871.22 720.00 502.56 61,200.00 450.00 12,820.30 267.48 195.48 10,600.00 75.00 19.70 221.77 119.26 343.00 18.60 27.20 1,425.60 2.09 146.38 236.96 291.28 3,245.10 2,616.91 115.13 1,564.54 68.16 242.09 3,420.00 35,350.19 TOTAL 437,842.75 EXHIBIT " A" TO RESOLUTION #2002 -01 Page 4 Adopted by the City Council this 8th day of Jan, 2002 • • • • • • LIST OF BILLS EXHIBIT " A" TO RESOLUTION #2002 -01 Accountemps Ace Hardware Action Rental As Welding American Payment Center American Reliable Insurance Company Association of Metropolitan Municipalities AT & T Broadband AT & T Wireless Bailey Construction Bealka, Gene Becker Arena Products Board of Water Commissioners Boyer Truck Parts Brimeyer Group, Inc. Brock White Company Carlson Tractor & Equipment Carquest Catco CDW -G Century College Century Power Equipment Cincotta, Carla Clarey's Safety Equipment Coca Cola Coordinated Business Systems Cub Cy's Uniforms Edward Don & Co. Eichten's Emergency Apparatus Express Photo Fed Ex First Line Beverage First State Tire Recycling Gephart GFOA Grand Prix Vending Hanson, Steve Herc -U -Lift HLB Tautges Redpath, LTD Ice Cream Partners USA Ikon Office Solutions ISI Jansens Cleaning Service Johnson Radio Communications Kaeck, Brian Legislative Associates Professional service Maintenance supplies Maintenance supplies Equipment repair Contractual Insurance Membership dues Cable Cell phones Install picnic shelter NLC expenses Maintenance supplies 4th qtr WAC Vehicle maintenance Professional service Silt fence and posts Equipment repair Vehicle maintenance Equipment repair Computer repair Education Equipment repair Reimburse explorer expenses Safety supplies Concession supplies Equipment repair Concession supplies Uniforms Maintenance supplies Equipment repair Vehicle repair Processing Freight Concession supplies Recycle tires Building repair Dues Concession supplies Reimburse explorer expenses Equipment repair Seminar Concession supplies Maintenance contract Skate school supplies Maintenance agreement Equipment Professional service Professional service 891.60 176.70 95.85 1,357.00 78.00 5,746.00 4,683.00 60.68 184.55 7,140.48 516.36 77.45 39,585.10 129.44 7,825.13 819.20 91.25 1,490.68 443.04 165.09 350.00 245.52 133.05 337.50 1,395.09 379.24 39.83 1,451.14 362.40 248.79 2,370.15 43.63 18.30 1,282.31 43.20 778.00 40.00 168.00 90.24 82.37 250.00 72.00 520.65 254.50 350.00 2,059.56 40.50 3,350.00 EXHIBIT " A" TO RESOLUTION #2002 -01 Page 2 Lind, Gladys Little Falls Machine Inc. M/A Associates Magnuson Law Firm McLeod USA Menards Met Council Met Life Dental Mid - America Business Systems MN Chiefs of Police Educational Foundation MN Dept of Administration MN Dept of Agriculture MN Pollution Control Agency MN State Treasurer MJ Raleigh Trucking Inc. MPELRA National Fire Codes NLC New Hope Nextel Nobles, John Northern Traffic Supply Inc. Office Max Otis Elevator Company Parts Associates, Inc. PC Solutions Quality Flow Systems, Inc. Quill Roettger Welding R & R Specialties St Croix Boat & Packet St. Croix Office Sand Creek Group, Ltd. Sentry Systems Simplex South Central Tech College Space Mobile & Modular Stillwater Motors Sysco Toll Gas & Welding TomTen Environmental Design TR Computer Sales, LLC United Rental University of MN Valley Trophy Inc. Viking Office Supplies Volk Sewer & Water Vosel Wakota CAER Land purchase agreement Equipment supplies Maintenance supplies Professional service Long Distance Maintenance supplies December SAC Insurance Software modules Seminar November 2001 usage License fee Professional service 4th Qtr State Surcharge Gravel LMC Conference Subscription Conference TUG Dues Cell phones Professional service Signs Office supplies Contractual Maintenance supplies Maintenance contract Control panel Greely lift Office supplies Bleacher upgrade Equipment repair December expenses Office supplies Professional service Contractual Maintenance agreement Education January rental Vehicle maintenance Concession supplies Maintenance supplies Professional service Software support contractual Equipment rental Education Office supplies Office supplies Contractual Equipment repair Dues 927.00 708.14 76.68 13,922.08 630.55 7.17 14,800.50 29.87 6,350.00 100.00 170.18 10.00 315.00 6,183.52 15.00 290.00 495.00 1,500.00 24.00 220.96 525.00 1,656.58 271.93 3,222.73 21.91 173.00 18,797.25 287.10 7,700.00 355.95 44, 940.09 523.16 1,980.00 42.60 1,485.68 45.00 135.00 815.45 303.59 172.46 500.00 1,007.94 2,369.67 798.00 29.28 465.73 54,582.62 397.55 20.00 • • • • • • EXHIBIT " A" TO RESOLUTION #2002 -01 Page 3 Walmart Supplies 149.30 Washington County License Center Title transfers 36.00 Wet Tek Maintenance supplies 221.61 Yocum Oil Company Fuel 152.04 Zephyr Concession supplies 878.88 Adopted by the City Council this 8th day of Jan, 2002 • • • RESOLUTION NO. 2002-02 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103 -18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150 -1 (h) of the Regulations d. This declaration is a declaration of official intent adopted pursuant to Section 1. 103 -18 of the Regulations. 3. Budget Matters. As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant to the issuance of the Bond. This resolution, therefore, is determined to be consistentik with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable o the date hereof, all within the meaning and content of the Regulations. 4. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the normal business hours of the City on every business day until the date of issuance of the bonds. 5. Reimbursement Allocations. The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1. 103 -18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statue, which would apply to the unspent proceeds of the Bonds. Adopted this 8th day of January, 2002 ATTEST: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • • • • TO: Mayor and Council FR: City Administrator RE: Reapportioning assessments for parcel number 28.030.20.12.0086 DA: January 3, 2002 MEMORANDUM Discussion: A lot combination has taken place. Parcel number 28.030.20.12.0086 was combined with 28.030.20.12.0087 to create a new parcel number 28.030.20.12.0105. Assessments of $1,234.96 exist on parcel number 28.030.20.12.0086. These assessments need to be reapportioned to parcel number 28.030.20.12.0105. The attached resolution reapportions the assessments to the new parcels. Recommendation: Council adopt resolution reapportioning assessments of parcel No. 28.030.20.12.0086 to parcel number 28.030.20.12.0105. REAPPORTIONING SPECIAL ASSESSMENTS FOR PARCEL NO. 28.030.20.12.0086 TO PARCEL NO. 28.030.20.12.0105 PURSUANT TO COMBINING LANDS WHEREAS, parcel No.'s 28.030.20.12.0086 and 28.030.20.0087 have been combined to create a new parcel No. 28.030.20.12.0105; and WHEREAS, it is the policy of the City of Stillwater to reapportion assessments when new parcels are created when land is combined; and WHEREAS, the amount of the special assessments outstanding for parcel No. 28.030.20.12.0086 is $1,234.96. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Stillwater, that the special assessments for parcel No. 28.030.20.12.0086 in the amount of $1,234.96 is hereby reapportioned to parcel No. 28.030.20.12.0105. Adopted by the City Council this 8th day of January 2002. ATTEST: Diane F. Ward, City Clerk RESOLUTION NO. 2002-03 Jay L. Kimble, Mayor • • • • Memorandum • • To: Mayor Kimble and City Council Members cc: Nile Kriesel From: Larry Dauffenbach, Police Chief Date: 12/28/01 Re: 2002 squad car purchase I would like to order two new police squad cars. They would be Ford Crown Victoria police package units ordered from the state bid. Superior Ford again has the state bid. There is a 120 to 190 day delivery wait for the vehicles. Vehicles have to be ordered by January 25, 2002. The cost is $22020.00 per unit. This does not include switch over of equipment, delivery fees, service contracts or any additional equipment. There is money in the capitol outlay budget for two new police squad cars. Recommend approval to purchase two new Ford Crown Victoria police squad cars from state bid. 1 LCI+ co CUU1 1J:CJ JUrcml UIC rURL rLCCI SUPERIOR FORD FLEET & GOVERNMENT SALES BILL STUART CAROL HENDRICKSON 763-519-6349 763-519 -6351 FAX TO: Lf Atig6F14/89C TO; - , S1;;cc uirrrEre /? r2 ORDER DEADLINE 1/23102 2002 FORD CROWN VICTORIA POLICE INTERCEPTOR POLICE INTERCEPTOR PACKAGE 4.6L V8 ENGINE / AOD TRANSMISSION POWER LOCKS, WINDOWS, MIRRORS, DRIVER SEAT BUCKET SEAT FRONT — CLOTH FRONT & REAR / 5" HEADER UGI SPEED CONTROL / TILT STEERING WHEEL / MAP uGHT AIR CONDITIONING / AM /FM STEREO RADIO / HUB GAPS REAR WINDOW DEFROSTER / ENGINE BLOCK HEATER ABS BRAKES / LIMITED SUP REAR AXLE / FR & RR FLOOR MATS LH SPOTLIGHT / RADIO NOISE SUPPRESSION WIRING PREP PACKAGE (17D) $ 20877.00 Package tray Tamp wiring Inner deck lid lamp wiring TAX & UC NOT INCLUDED Auxiliary fuse block Grille lamp, siren and speaker wiring Roof wiring, no hole in roof IMPORTANT! — To RECEIVE THIS GOV'T PRICING YOU MUST HAVE A FORD FLEET 1D# IF YOUR AGENCY DOES NOT HAVE ONE — CALL I - 800 - 343 - 533B PAYMENT IS DUE UPON DELIVERY OF EACH UNIT TRADES ARE ACCEPTED — SUBJECT TO REAPPRAISAL AT TIME OF DELIVERY FOR DEUVERY — ADD .75 PER MILE ONE WAY DELIVERY MUST BE TAKEN WITHIN 1 WEEK OF RECEIPT AT SUPERIOR FORD INFO NEEDED AT TIME OF ORDER — PLEASE FILL IN BLANKS FAX ORDER CONFIRMATION /SCHEDULE BUILD /PRE TO: ATTN: FAX# INSURANCE CO POUCY# TOTAL OF OPTIONS FROM PAGE 2 TOTAL VEHICLE PRICE EACH THANK YOU FOR THE BUSINESS, PLEASE CALL IF ANY QUESTIONS. DEC -28 -2001 13:56 7635196336 DATE 95% / CD .7 J 1 .J CJ ■J CJ 9700 56TH AVE NO PLYMOUTH, MN 55442 WANDA MAHAFFEY FAX 763 - 5196373 763-51 9 -6336 # OF PAGES 3 >a /7-40-% PHONE &57-73S/ — 990b FAX df:67 . / `4 yo o at 4-wee-16) L9aIAC See EXTERIOR COLORS: AO ARMONA BEIGE BU MED BROWN MEP MT MATADOR RED FS SPRUCE GREEN DK WEDGEWOOD BLULE__—) LK DARK BLUE LM ROYAL BLUE LN LT BWE MM ULTRA BLUE CC MET L5 LT ICE BLUE CC MET P5 ASPEN GREEN CC MET TN SILVER GREY MET TS SILVER FROST UA BLACK WT WHrTE YG MED TITANIUM TM LIGHT GREY ;11OR COLORS: GREY CIRCLE COLOR ABOVE - EXTERIOR COLOR - INTERIOR COLOR $ 20877.00 / /rf3 d01 $ 2avaU, ()O , TAX & LIC NOT INCL. P.01 r • LLL. Ca cuui 1J: ea SUNLRIUR FUKU FLEE PG 2 CROWN VIC POLICE INTERCEPTOR OPTIONS OPTIONS OPTION COST WANTED 1. VINYL REAR SEAT l $ 60 $ 6 0 2. AM /FM STEREO CASSETTE 58H (REQ PWR SEAT & CRUISE) 185 3. DELETE ABS BRAKES (450) 4. RUBBER FLOOR ON LIEU OF CARPET & FLR MATS) (89) 5. DELETE RADIO 58B (86) 6. DELETE ENGINE BLOCK HEATER 41 H (20) 7. MULTIPLE UNITS - KEYED AUKE /c4- 4'.m 40 8. DELETE LH SPOTUGHT (1 61) 9. ADD RH SPOTLIGHT 51C 161 10. CLOTH SPLIT BENCH SEAT (IN UEU OF BUCKETS) P 90 1 1. DELL r t. FRONT DOOR MOLDINGS ENTIRELY 96D 0 12. FULL WHEEL COVERS (IN UEU OF CENTER HUB CAPS) 642 0 13. DELETE HEADER MAP LIGHT 54M 0 14. COURTESY LAMPS DISABLES 478 15 /5 1 5. SIUCONE HOSES W /AIRCRAFT CLAMPS 177 279 16. TRUNK RELEASE ON DRIVERS DOOR 61H 0 (IGNITION POWERED) 17. DELETE SPEED CONTROL (185) 18. DELETE RADIO NOISE SUPPRESSION (55) 19. POWER ADJUSTABLE BRAKE & GAS PEDALS 59C 120 20. LOCKS - DRIVER & FR PASS CONTROL ONLY 157 0 .45 RR HANDLES INOPERATIVE -NOT AVAILBLE WITH BASE POUCE PREP PKG l/ 21. WINDOWS - DRIVER & FR PASS CONTROL ONLY 948 18 NOT AVAILABLE WITH BASE POUCE PREP PKG 22. TWOTONE PAINT ACCENT ON ROOF & 4 DOORS 952 450 23. TWOTONE PAINT-ACCENT ON ROOF,HOOD,TRUNK 953 450 24. TWOTONE PAINT- ACCENT ON ROOF & FR DOORS 954 450 25. BASE POUCE PREP PKG - 65A 100/500 PREP PKG - NOT AVAILABLE WITH OPTIONS# 20 & 21 NOTE: PKG PRICE INCREASES TO $500 ON 11/13/01 26. POLICE PREP PKG - COMPLETE 68P 1195/1395 NOTE: PKG PRICE INCREASES TO $1395 ON 11/13/01 NOTE: NOT AVAILABLE WITH OPTIONS#20 & 21 27. VISIBILITY GRP - REQUIRES COMPLETE POLICE PREP PKG 65W 995 28, ADDITIONAL ROOF REINFORCEMENT 185 70 70 29. FR DOOR MLDGS INSTALLED BY FACTORY 96C 0 30. TRUNK ORGANIZER 1 3C 150 31. SERVICE MANUAL 145 32. POWERTRAIN /EMISSIONS MANUAL 200 33. ELECTRICAL MANUAL 65 34. PARTS MANUAL 95 35. POWERTRAIN WARRANTY - 3YR/ 1 00,000 MI " "" 1 800 36. POWERTRAIN WARRANTY - 3 YR /75,000 MI *" 1 300 /36e) ""$50 DEDUCTIBLE PER VISIT - WARRANTY ENDS AT WHICHEVER COMES FIRST - MILES OR TIME 37. DELIVERY ,75 PER MILE ONE WAY $.75 X MII FS '°ou2 65400..) TOTAL OF ALL OPTIONS ADDED TO ORDER $ / DEC -28 -2001 13.56 715:351J633E P - E 7635196336 955 P.02 DLL c t1 LUU 1 JUr t.i i UK r UKi r Ltt l 2002 POLICE INTERCEPTOR - WIRING PACKAGES PAGE 3 DEC -28 -2001 13:57 REAR COMMUNICATIONS SERVICE TRAY CONSOLE MOUNTING PLATFORM 7635196336 95% (000100,,u r . . These packages have been formulated to meet the three levels of police car needs most often requested by police agencies. Each package is offered directly from your Ford Dealer as o Regular Production Option, and is covered by the New Vehicle Limited Warranty. The Visibility Pockoge is available only with the Complete Police Prep Package. Package Availability Base Complete Police Prep Police Prep Visibility 165A1 169P) (65W1* EQUIPMENT 1. Strobe Bulbs, installed in front parking lenses and rear taillight lenses. X X 2. Six (6) Shielded Coaxial Strobe Conductor Cables, pre -run to front parking lenses, taillights and rear deck. X X 3. Three (3) Waterproof Isolator Maxi Fuses X X 4. Three (3) Power and Three (3) Ground Wires, consisting of six (6) #8 gauge wires. Pre -run to front and rear Power Control Centers and coiled of the base of the 8 pillar for light bar instollotions. X X 5. Wiring Harnesses, GXI automotive.grade wiring which is protected by convolute and provides power for accessories. Siren wiring is pre -run. X X 6. Power Control Centers, one in the glove box and one in the trunk. Each houses 6 fuses, battery and accessory power. X X 7. Alternating Headlight Flasher X X 8. Large Arm Rest, mounted on console. Rugged construction for long -term durability. The armrest is removable. X 9. Conduit, 2" x 4" opening. For ease of installation, the conduit will house and protect ony additional wire run from the center console to the trunk. X 10. Remote Door -Lock Adapter, hidden manual override of door locks for rear doors. X 11. Trunk Air Circulation Fan, pulls air from possenger area and exhausts through trunk, stabilizing climate for equipment. X 12. Permanent "Y" Secure Strap, for securing trunk when carrying large items like o bicycle. X 13. Dual Storage Boxes, moximize trunk space and provide equipment mounts. Clear view covers for quick reference. X 14. Rear Communications Service Tray, glides on heavy-duty Crocks, Shipped with secured spore tire. 15. Strobe Power Supply, capable of controlling all strobe light heads. 16. Two Rear Deck Strobe Lights 17. Console Mounting Platform, secured using existing mounting points. The powder. coated aluminum mounting plate is pre - drilled for the addition of equipment. 18. Control Panel, for strobes and olterncting headlight flasher. *Only availcbie with the Complete Police Prep Pockoge. X X X X X WIRING CONDUIT P. 03 • • • Department: Parks STAFF REQUEST ITEM DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to order and purchase the following equipment under the State Bid. Lawn Tractor with Blower 1 /2 Ton Pickup Date: January 2, 2002 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2002. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: � I Date: 01 -02 -01 • • • TO: Mayor and Council FR: City Administrator RE: Carry over of 2001 Capital Outlay funds for Recreation Center DA: January 4, 2002 MEMORANDUM Discussion: The 2001 capital outlay budget for the Recreation Center included $80,000 for the purchase of a backup generator. However the purchase has not yet been made (or ordered). Therefore, I am requesting that Council approve the carry over of funds for a 2002 purchase. Recommendation: Council approve carry over of $80,000 2001 capital outlay funds to 2002. "-!(//1.,6Z.e • • • Description CITY OF STILLWATER MEMORANDUM TO: Mayor and City Council FROM: Sharon Harrison, Assistant Finance Directo DATE: January 8, 2002 SUBJECT: Utility Bill Adjustments - Sewer Charges Recommendation 1 Water used for irrigation of 98,000 gallons Reduce October 2001 to 4 year average 2 Burst Water Pipe Reduce October 2001 & future to prior 3 year average of 5,000 gallons per quarter 3 Water Softener Running - Repaired Reduce July 2001 & future to prior 3 year April 2001 average of 47,000 gallons per quarter • • • Department: Planning STAFF REQUEST ITEM Date: 1/02/2002 DESCRIPTION OF REQUEST (Briefly outline what the request is) American Planning Association National Planning Conference, Chicago April 13- 17, 2002 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Cost includes registration, transportation, room, food Estimated Cost: $1500 ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Steve Russell Date: 1/3/2002 CH A P R I L 1 3 . 1 7 , 2 0 0 2 Making Great Communities Happen C G I • 0 American Planning Association's 2002 National Planning Conference REGISTRATION EXHIBITS REGISTRATION EXHIBITS • • REGISTRATION EXHIBITS 111%;■ftWO.Wiella.M1414 41144..1, d Lou in LON a,M,11114atikagginal 14•1. 1,1,11,.110 , z■oiliiii4A46601,1•116161 CHICAGO TOURS PRAYER BREAKFAST • • PLANNING DIRECTORS BREAKFAST PLANNING COMMISSIONERS AND OFFICIALS BREAKFAST OPENING KEYNOTE SESSION atigiaggiallawagems FIRST TIMER ORIENTATION SPEAKER TIPS WORKSHOP ouma okki ihamovialikei,. SESSIONS CHICAGO TOURS GOSPEL SOUL BRUNCH SESSIONS AICP EXAM PREPARATION SESSIONS CHICAGO TOURS PLANNING COMMISSIONERS AND OFFICIALS RECEPTION allIM COMBINED UNIVERSITY ALUMNI RECEPTION WailiNtncialmalt•um PLANNING AND THE BLACK COMMUNITY ANNUAL SCHOLARSHIP RECEPTION BLUES PUB;CRAWL MEM • • 4. 1 • • : e NETWORKING BREAKFAST REGISTRATION EXHIBITS SESSIONS GIS TRAINING WORKSHOPS CHICAGO TOURS REGISTRATION SESSIONS r.1 Fill I :CO Li! It 1CS AWARDS LUNCHEON 10211■I■liqUIIIIMPIWIng ,Please see page 17 for more information on otn%S I I I I l■ . - • • 1 Viket ,tolulawytt " CLOSING SESSION Wr.,401,Leiaagi4J10 APA/AICP AWARDS CELEBRATION . RECEPTIONS RECEPTIONS II:1 ill 11'11:10•01111 i icalgto, P 1/1 c :3 2 F 3 : 1 Oh 4 • • STAFF REQUEST ITEM Department: MIS I Date: 01/04/02 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of seven new computers for Finance, Police and Admin. These computers are replacing the old technology. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost of $12,484.19 plus tax and shipping. These items were budgeted in Capital Outlay. ADDITIONAL INFORMATION ATTACHED Yes X No 111 ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. Submitted by: Rose Holman Date: 01/04/02 Minnesota State Store: Edit E -quote 1- 800 -981 -DELL Edit E -quote Based On Existing E- quote: E001422354 Help with E- quotes (Click Here) View Options. Total Price *: $1,768.67 Mouse: Modem: CD ROM, DVD, and Read -Write Drives: Optional Sound Card: Speakers: Hardware Support Services: Installation Services: Energy StarTM: D add item to your E -quote iffammemoirzawfur 0 1 0 1- http://rcommerce.us.dell.comircomm/basketasp Page l of 2 - Current Orderform 1 Retrieve E -Qu Minnesota S Full Catalog I Software, Periphe. r View Order Summary a View Description Quantity Unit Price [ten Dell Precision TM Workstation 340 Minitower Pentium® 4 processor, j $1,768.67 $1," 1.70GHz N edit this item D delete this item D update Date: Friday, January 04, 2002 1:04:15 PM CST Catalog Number: 84 RC956882 Dell Precision TM Workstation 340 Minitower: Pentium® 4 processor, 1.70GHz 34T17 - 1220 -83161 Memory: 256MB PC800 ECC RDRAM® (2 RIMMSTM) 256E42 - 1311 -2401] Keyboard: Enhanced Quietkey, PS /2 Q - [310-14201 Monitor: 19 inch Dell (17.90 inch vis) M991 Monitor M991 - [320 -10451 Graphics Card: nVidia, Quadro2 EXTM, 32MB, VGA QUAD2EX - [320-15331 Hard Drive: 20GB ATA -100 IDE, 1 inch (7200 rpm) 20172 - 1340 -85611 Floppy Drive: Operating System: 3.5 inch 1.44MB Floppy Drive 3 - 1340 -37361 Microsoft® Windows® 2000 Professional (Service Pack 2) W2K - [420 -15361 MS IntelliMouse® Explorer, USB, Optical (4- button, w /scro 0 - [310 -09511 V.90 PCI Data /Fax Controllerless Modem V9ODF - [313 -13541 20/48X IDE CD -ROM and 24X/10X/40X CD Read -Write ROMRW24 - [313 -08631 Creative Labs Sound Blaster Live! Value SB512 - 1313 -7355] harman /kardon 19.5 Speakers HK - [313 -5484] 3Yrs Parts + Onsite Labor (Next Business Day) U3OS - [900 - 62121[900 -69401 No Installation NOINSTL - [900 -99871 Energy Star ES - [310 -64141 Total Price* $1, (11 • 01/04/2002 Minnesota State Store: Current E -quote Page 1 of 2 1- 800 -981 -DELL Your current E -quote Number: E001423122 Detail Help with E- quotes (Click Here) View Options: Total Price *: $8,262.85 Description 1 Dell Precision TM Workstation 340 Minitower Pentium® 4 processor, 1.70GHz D edit this item D delete this item Date: Friday, January 04, 2002 11:01:24 AM CST Catalog Number: 84 RC956882 Dell Precision TM Workstation 340 Minitower: Pentium® 4 processor, 1.70GHz 34T17 - [220-8316] Memory: 256MB PC800 ECC RDRAM® (2 RIMMSTM) 256E42 - [311 -24011 Keyboard: Enhanced Quietkey, PS /2 Q - [310 -1420] Monitor: 17 inch Dell (16.00 inch vis) E771P Monitor E771P - [320-1037] Graphics Card: nVidia, Quadro2 EXTM, 32MB, VGA QUAD2EX - [320-15331 Hard Drive: 20GB ATA -100 IDE, 1 inch (7200 rpm) 20172 - [340 -85611 Floppy Drive: 3.5 inch 1.44MB Floppy Drive 3 - [340-3736] Operating System: Microsoft® Windows® 2000 Professional (Service Pack 2) W2K - [420-1536] Mouse: MS IntelliMouse® Explorer, USB, Optical (4- button, w /scro O - [310-09511 CD ROM, DVD, and Read -Write Drives: 20/48X IDE CD -ROM and 24X/10X/40X CD Read -Write ROMRW24 - [313-0863] Optional Sound Card: Creative Labs Sound Blaster Live! Value SB512 - [313-73551 Speakers: harman /kardon 19.5 Speakers HK - [313 -54841 Hardware Support Services: 3Yrs Parts + Onsite Labor (Next Business Day) U3OS - [900 - 62121[900 -69401 Installation Services: No Installation NOINSTL - [900-9987] Energy StarTM: Energy Star ES - [310 -64141 D add item to your E -quote Place C'rder E -quote E001423122 Details S - kJ feu a— : tetcf2, 0/1-04 Current Orderform I Retrieve E -Qu Minnesota S' Full Catalog 1 Software, Periphe C View Order Summary View r Quantity J5.. . D update Unit Price !ten $1,652.57 $8,: Total Price* $8, - 0 - (9'. http:// rcommerce .us.dell.com /rcomm/basket.asp 01/04/2002 Minnesota State Store: Current E -quote 1- 800 - 981 -DELL Your current E -quote Number: E001422916 Detail Help with E- quotes (Click Here) View Options: Total Price *: $2,452.67 Description Quantity Unit Price lten 1 Dell Precision TM Workstation 340 Minitower Pentium® 4 processor, 1 $2,452.67 $2, 2.00GHz D edit this item D delete this item D update Date: Friday, January 04, 2002 10:29:16 AM CST Catalog Number: 84 RC956882 Dell Precision TM Workstation 340 Pentium® 4 processor, 2.00GHz Minitower: 34T20 - [220 -8314] Memory: 512MB PC800 ECC RDRAM® (2 RIMMSTM) 512E42- ;311 -24021 Keyboard: Enhanced Quietkey, PS /2 Q -1310-14201 Monitor: 19 inch Dell (17.90 inch vis) M991 Monitor M991 - 1320 -10451 Graphics Card: nVidia, Quadro2 EXTM, 32MB, VGA QUAD2EX - ;320-15331 Hard Drive: 40GB ATA -100 IDE, 1 inch (7200 rpm) 40172 - 1340 -85621 3.5 inch 1.44MB Floppy Drive 3 - [340 -37361 Microsoft® Windows® 2000 Professional (Service Pack 2) W2K - [420 -15361 MS IntelliMouse® Explorer, USB, Optical (4- button, w /scroll) o -1310-09511 16X DVDand 24X CDRW w /DecodeSolution- forQuadro EXTM or F Floppy Drive: Operating System: Mouse: CD ROM, DVD, and Read -Write Drives: Optional Sound Card: Speakers: Hardware Support Services: Installation Services: Energy Star D add item to your E -quote Place Order "tD -REA bb VE DRW24R - [313 -0865; Creative Labs Sound Blaster Live! Value SB512 - s313 -73551 harman /kardon 19.5 Speakers HK - [313 -54841 3Yrs Parts + Onsite Labor (Next Business Day) U3OS - [900-621211900-69401 No Installation NOINSTL -1900-99871 Energy Star ES - [310 -6414; Page 1 of 2 Current Orderform ' Retrieve E -Qu Minnesota S Full Catalog 1 Software, Periphe C View Oder Summary Total Price* $2, http: / /rcommerce .us.dell.com /rcomm /basket.asp 01/04/2002 • )45,71 Cr • • • • TO: Mayor and Council FR: City Administrator RE: Investment Policy DA: January 4, 2002 MEMORANDUM Discussion: The City has had an Investment Policy for several years now. However. the policy is somewhat outdated so I am recommending the attached policy. In summary, the proposed policy is based on a standard of prudence with an emphasis on safety and liquidity. The policy also designates the type of securities that may be purchased. All of the securities that are listed are allowed by Minnesota State Statutes. Although there isn't any guarantee that any of these securities are completely safe, they are accepted as "prudent" investments. I have also attached a summary of the City's investment portfolio as of 1/1/02 for your review and info. I will try to answer any questions that you may have regarding the investment policy and /or the City's investment portfolio. Recommendation: Council adopt resolution establishing City of Stillwater Investment Policy. RESOLUTION NO. 2002-04 ADOPTING INVESTMENT POLICY BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the attached Investment Policy is hereby adopted. Adopted by the Council this 8 day of January 2002. ATTEST: Diane Ward, City Clerk Jay L. Kimble, Mayor • • • • • • CITY OF STILLWATER INVESTMENT POLICY PURPOSE The purpose of this policy is to establish specific guidelines that the City of Stillwater will use in the investment of City funds. It will be the responsibility of the city Treasurer or City Administrator to invest city funds in order to attain a market rate of return while preserving and protecting the capital of the overall portfolio. Investments will be made, based on statutory constraints, in safe, low risk instruments. SCOPE The Treasurer is responsible for the investing of all funds in the custody of the City. including, but not necessarily limited to, the General Fund, Special Revenue Funds, Debt Ser\ ice Funds. Capital Project Funds, Enterprise Funds, Agency Funds and excluding Fire Relief Pension Funds. PRUDENCE The standard of prudence to be used by investment officials shall be "prudent investor ", and shall be applied in the context of managing the overall portfolio. Investment officers acting in accordance with this policy and with MN Statute 118A, and exercising due diligence shall be relieved of personal responsibility for an individual security's credit or market price changes, provided that reasonable action is taken to control adverse developments and unexpected deviations are reported in a timely manner. OBJECTIVE There are three main objectives of all investment activities that are prioritized as follows: 1. Safety. a. Safety of principal is the foremost objective of the City. Each investment transaction shall seek to first insure that capital losses are avoided. The objective will be to mitigate credit risk and interest rate risk. b. Credit risk is the risk of loss due to failure of the security issuer or backer. h. Interest Rate Risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates. 2. Liquidity". a. The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by 3. Yield. structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. a. The investment portfolio of the City of Stillwater shall be designed to attain a market - average rate of return through budgetary and economic cycles, taking into consideration the City's investment risk constraints, cash flow characteristics of the portfolio and prudent investment principles. Subject to requirements of the above objectives, it is the policy of the City of Stillwater to offer financial institutions and companies within the City of Stillwater the opportunity to bid on investments. However, the City of Stillwater will use brokers /dealers and /or institutions that can provide the best investment yields and the most favorable and prudent portfolio diversification. DELEGATION OF AUTHORITY Management responsibility for the investment program is hereby delegated from the City Council to the Treasurer who shall establish procedures for the operation of the investment program. consistent with this investment policy. Such procedures shall include delegation of authority to persons responsible for the investment transactions. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of internal controls designed to prevent losses from fraud and employee error or mismanagement. CONFLICT OF INTEREST Any City official (elected or appointed) involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair ability to make impartial decisions. AUHORIZED FINANCIAL INSTITUTE AND DEALER In accordance with MN Statutes 1 18A.005, the responsibility for conducting investment transactions resides with the City Council of the City of Stillwater. Also, the City Council shall designate depositories for the invested funds. In selecting depositories, the credit worthiness of the institutions under consideration shall be examined by the Treasurer before recommending their designation as a depository. Only approved security brokers /dealers selected by creditworthiness shall be utilized (minimum capital requirements of $10,000,000.00 and at least five years of operation experience). These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission Rule 15c3 -1 (uniform net capital rule). • • • • • • All financial institutions and brokers /dealers must supply the following as appropriate: 1. Audited financial statements 2. Proof of National Association of Securities Dealers (NASD) certification. 3. Proof of State registration. 4. Completed broker /dealer questionnaire for firms who are not major regional or national firms Certification of having read the City's investment policy. BROKER REPRESENTATIONS Municipalities must obtain from their brokers certain representations regarding future investments. MN Statutes. Section 118A. Subdivision 6, requires municipalities to proN ide each broker with information regarding the municipalities investment restrictions. Before engaging in investment transactions with the City of Stillwater. the supervising officer at the securities broker /dealer shall submit a certification annually according to AKIN Statute 1 18A.05. The document Nvi11 state that the officer has reviewed the investment policies and objectives. as well as applicable state law, and agrees to disclose potential conflicts of interest or risk to public funds that might arise out of business transactions between the firm and the City of Stillwater. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transaction involving City funds. AUTHORIZED AND SUITABLE INVESTMENT MN Statutes, Section 118A. Subdivision 3, lists all permissible investments for municipalities. This list establishes the maximum investment risk permitted for a Minnesota municipality. Even though MN Statutes, Section 1 18A provides for more instruments to be used for investing purposes, the following is a listing of investments the City will be authorized to invest in: 1. Government Securities. Instruments such as bonds, notes, bills, mortgages and other securities which are direct obligations of the federal government or its agencies, with the principal fully guaranteed by the U.S. Government or its agencies. Certificate of Deposit. A negotiable or nonnegotiable instrument by commercial hanks and insured up to $100,000.00 by the Federal Deposit Insurance Corporation (FDIC). 3. Repurchase Agreement. An investment which consists of two simultaneous transactions, where an investor purchases securities from a bank or dealer. At the sane time. the selling bank or dealer agrees to repurchase the securities at the same price plus interest at some agreed -upon future date. The security purchased is the collateral protecting the investment. 4. Prime Commercial Paper. An investment used by corporations to finance receivables. A short term (matures in 270 days or less) unsecured promissory note is issued for a maturity date specified by the purchaser. Corporations market their paper through dealers who in turn market the paper to investors. The paper must be rated at least :\l-P1 or at a rating that is in accordance with MN Statutes 118A. 5. State or Municipal securities. Any security which is a general obligation of the State of Minnesota or any of its municipalities. Statewide Investment Pools. A pool that invests in authorized instruments according to MN Statutes 118A. 7. Money Market Mutual Funds. Funds that invest in authorized instruments according to MN Statutes 118A. Interest bearing deposits in authorized depositories must be fully insured or collateralized. COLLATERALIZATION Collateralization will be required on two types of investments: Certificates of deposit and Repurchase Agreements. In order to anticipate market changes and to provide a level of security for all funds. the collateralization level will be 110 percent of the market value of principal and accrued interest. When the pledged collateral consists of notes secured by first mortgages, the collateral level will be 140 percent of the market value of principal and accrued interest. Collateral shall be deposited in the name of the City of Stillwater, subject to release by the City's Treasurer. SAFEKEEPING AND CUSTODY When investments purchased by the City are held in safekeeping by a broker /dealer, they must provide asset protection of $500,000.00 through the Securities Investor Protection Corporation (SIPC) and at least another $2,000,000.00 supplemental insurance protection. DIVERSIFICATION The City will attempt to diversify its investments according to type and maturity. The portl as much as possible, will contain both short -term and long -term investments. The City will attempt to match its investments with anticipated cash flow requirements. Extended maturities may be utilized to take advantage of higher yields. However, no more than 10 percent of the total investments should extend beyond five (5) years and in no circumstance should any extend beyond ten (10) years. Further, investments in • • • • • • Commercial Paper. or similar unsecured instruments. shall not exceed 25 percent of the total investments. The Treasurer shall prepare and submit an investment report at least quarterly. including a management summary that provides a clear picture of the status of the current investment portfolio and transactions made over the last quarter. The intent of this policy is to ensure the safety of all city funds. The main goal of the City will he to achieve a market rate of return while maintaining the safety of the principal. Approved by the City Council this day of 2002. Attest: City Clerk INVESTMENT REPORTING CONCLUSION Nlavor SUMMARY OF INVESTMENTS AS OF JANUARY 1, 2002 TYPE OF AMOUNT OF % OF INVESTMENT INVESTMENTS PORTFOLIO MONEY MARKET $ 2,745.640.50 16.60% COMMERCIAL PAPER $ 2.480,632.36 15.03% GOVT. SECURITIES $ 8,501.495.79 51.53% CERT. OF DEPOSIT $ 2.659,034.55 16.17% SAVINGS CERTIFICATE $ 111,276.46 .67% TOTAL $16 498,079.66 MATURITY TIME LINE IMMEDIATE — Monev Market Sa■ ings Certificate Total Immediate $ 2.745,640.50 111,276.46 2 ,856,916.96 30 DAYS TO 6 MONTHS 7,343,730.95 6 MONTHS TO 1 YEAR 899,665.34 OVER 1 YEAR TO 2 YEARS 1,301,122.56 OVER 2 YEARS TO 3 YEARS 1,595,209.90 OVER 3 YEARS TO 4 YEARS 500,000.00 OVER 4 YEARS TO 5 YEARS 748.178.33 OVER 5 YEARS TO 6 YEARS 253,480.90 OVER 6 YEARS TO 7 YEARS 250,000.00 OVER 7 YEARS TO 8 YEARS 249,774.72 OVER 8 YEARS TO 9 YEARS -0- OVER 9 YEARS TO 10 YEARS 500,000.00 Total $16,498.079.66 • • • f r • • • TO: FROM: DATE: SUBJECT: DISCUSSION Mayor and City Council Shawn Sanders Assistant City Engineer January 3, 2002 RECOMMENDATION ACTION REOUIRED MEMORANDUM Industrial Park Lighting- Public Hearing Curve Crest Boulevard Project 2000 -13 The Public Hearing for the Industrial Pak Lighting Project is scheduled for Tuesday, January 8, 2002. This project would install four street lights on Curve Crest Boulevard from Washington Avenue to approximately 800' west. There are four affected properties, three of which are businesses, Simonets Furniture, Brines, and Sutler's Wines and Spirits. The fourth property is city owned where salt and sand is stored for the winter. The total cost of the project is estimated at $21,906.00. The project would be assessed 100% to the affected property owners at a cost $5476.50 per property. It is recommended that Council hold the required Public Hearing, consider the proposed assessment rate, and if Council desires, pass a resolution directing staff to prepare plans and specifications for the Industrial Park Lighting -Curve Crest Boulevard Project, 2000- 13. If Council wishes to proceed with the project, they should pass a motion adopting Resolution No. 2002- , ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS INDUSTRIAL PARK LIGHTING -CURVE CREST BOULEVARD PROJECT (PROJECT 2000 -13.) ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS FOR CURVE CREST BOULEVARD INDUSTRIAL PARK STREET LIGHTING PROJECT (PROJECT 2000 -13A) WHEREAS, a resolution of the City Council adopted on December 4, 2001 fixed a date for a council hearing on the proposed Curve Crest Boulevard Industrial Park Street Lighting Project for installation of street lights on Curve Crest Boulevard from Washington Avenue to 700 feet to the west; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 8 day of January 2002, at which time all persons desiring to be heard were given an opportunity to be heard thereon; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The council will consider the improvement of such streetlights in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $21,906.00. 2. The improvement designed for Curve Crest Industrial Park Street Light Project is hereby ordered as proposed in the council resolution adopted this 8th day of January 2002. 3. City of Stillwater Engineering Department is hereby designated as the engineer for this improvement. They shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 8 day of January 2002. Attest: Diane F. Ward, City Clerk Jay Kimble, Mayor 1 1 • • • Industrial Place Lighting Existing Lights Proposed Lights DECEMBER, 2001 • g i .g .S1'11.1 n TOWER CITY DRIVE • C CURVE CREST B ULI: CIF R 0 ! %!GVET o 'WM CURVE CREST BOULEVARD FEASIBILITY STUDY PROJECT 2000 -13 in = 200' 200 Feet City of Engineering Department (1 • Simple FURNITURE AND CARPET COMPANY FURNITURE • FLOORING • APPLIANCES Decevnl er 19, 2001 City of Stillwater Diane. Ward. 216 No. 4th' St. Saltwater, MN. 55082 Dear Dane, Back in, Noverof 2000 we sent back the'atta.ched/survey. rhea a vnownt at that ti. 'te' was/ e4t%wl ated+ at $1 9,128.00. W e are now e�ti,vnate /at$21,906.00 or a 15% %n.crea We'd�.a. want to- pas tl cLpate- at that ti-vne, wnt%L the qu t %aura we hadd/ we're, a.wswered.. W e still/feel/ the que.st o-wu are vc' Ld. and. have f e l t t h e y deserve- an/ a.vt wer. Plead advi.se. the cown,c%.that we co-vtt%vu e. to- 7e. very co-ncerned. &youtthe- howadizapped, a nc. novv-hancl,izapped. in.dn/vualuaZ' that wse. Curve Crest as- ai s-id eAvat1 k• an,. are- i vt, grave danger g-e r o f being - iv yused.. We, waw141 mach, rathe'r to our dollars- at a/ s,deAvalk, that would i.vnprove. the safety of thew i ndn/vualu ad,a. A U of uk atS14nonet'k are. d.%sappo-r nted. not part of the Commtknity tDe'veloperk res-pow whew Cntegrat%ng, re%idevttc tl' ancd/ co-vwvne rc 4.l, co-- habitation Our ideal sol<,cti,o -w woutcl. lye. to- co-n i.n.e-th&two-pro ects. The, sidewalk 4- a. project would/ create goadwal. for the City an,c. c - Uithei along- Curve Crest fro-wv greeley to- Cau vtty Road/ 5. We look, forward • to -your reply. Sincerely, rawv 0 '3riew 2159 CURVE CREST BOULEVARD • STILLWATER, MN 55082 TELEPHONE (612) 439 -2110 • FAX (612) 439 -2112 SINCE 1864 dd ess: Phone: Otku- 0 8 / 0 CURVE CREST BOULEVARD STREET LIGHTING PROJECT In an effort to provide you an opportunity to ask questions or provide comments on the project, we are offering you a couple of methods to comment. If you have specific questions about this project you can call me at 430 -8835. You may also write your questions on the form below and mail it to City Hall. I will review your questions and get back to you. Fill this form out and mail it to: Shawn Sanders, City of Stillwater, 216 North Fourth Street, Stillwatej MN 55082. SIMONET FDRN1THR.E & CARPET CO. 2159 CURVE CREST BLVD STILLWATER, 56 -2113 082 _ I favor street light installation on Curve Cres ulevard and understand that if the project proceeds I will be as essed 100% of the project costs or approximately $4782. n �j Un t tL Qves�p�Je Age_ 76k)5(.0-,Q-Q-b COMMENTS: WHedS t t(- leCore_ • WiiL{ A.1'Q. au/-{ Zf Z46±-(TS 4.1_' PL7tc_mcirci Mto -isP Tree. vv, 707fq syfeDe �eSP frb51 7 Y'h 7f 110-14-K5 • 1 0 be "-fin' r o JO/N(‘ 7 October 30. 2000 • Anchobaypro, Inc. P.O. 119 • Stillwater, MN 55082 651439 • • January 8, 2002 Mr. Steve Russell Community Development Director City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Steve: We are on the agenda for tonight's council meeting regarding rezoning issues on our County Road 5 land. At this time, I request the council table its decision until the March 4, 2002 meeting. I recently met with the neighbors and plan on continuing our discussions on a mutually desirable outcome. I am hopeful we can work something out in the meantime. Thank you for your prompt attention to this matter. Sincerely, Tim Nolde Anchobaypro, Inc. • Memo • • To: Mayor and City Council From: Steve Russell, Community Development Director Date: January 7, 2002 Subject: CPA/01 -02 and ZAM /01 -05 The Planning Commission reviewed the request at their meeting of December 10, 2001. Residents from adjacent areas expressed concern for the rezoning because of the increased density, traffic patterns and aesthetics. They were also concerned about the cost to them of possible street improvements. Recommendation: Decision on request Attachments: CPC Staff Report and Minutes of 12/10/2001 Members Present: Chair Russell Hultman, Darwin Wald, Dave Middleton, Glenna Bealka, Paul Teske, Robert Gag, Terry Zoller, City Council Representative Others Present: Community Development Director Steve Russell Absent: Dave Peroceschi City of Stillwater Planning Commission Monday, December 10, 2001 Meeting Minutes Mr. Hultman called the meeting to order at 7:00 p.m. Ann roval of minutes: Mr.Wald, seconded by Mr. Middleton, moved approval of the November 13, 2001 minutes as read. All in favor. Case No. SUB /01 -56. A subdivision of an existing lot/structure into 11 condominium units and one common area located at 6750 Stillwater Boulevard in the CA, General Commercial District. Stillwater Properties, LLP, owners. Steve Berndt, attorney for Stillwater Properties, presented the plan. He explained that it is an existing office building with a number of small businesses as tenants. Several of the tenants have expressed an interest in owning the property. The request of the commission is to divide the property into eleven separate office condominium units. No changes will have to be made to the building to do this. Mr. Middleton stated that he knows the building very well and that his only concern with this request is the parking situation. Mr. Hultman opened the public hearing. Mr. Hultman closed the public hearing. Mr. Zoller commented that he had no objections to this plan and feels that with eleven owners the property should be kept up very well. Mr. Middleton moved to approve Case No. SUB /01 -56. Seconded by Mr. Wald Vote all in favor. Case No. CPA/01 -02. A Comprehensive Plan Amendment changing land use designation of 4.15 acres of land located adjacent to County Road 5 and Parkwood Lane from Attached Single Family Residential to Medium Density Residential. AnchoBaypro, Inc., Tim Nolde, applicant. Tim Nolde presented the plan and explained where the site is. He said this request comes from the fact that there is a great need for affordable housing in Stillwater. The proposed structure would resemble the Ann Bodlovik apartments on the other side of County Road 5 from this site. 1 • • • City of Stillwater Planning Commission Monday, December 10, 2001 Meeting Minutes He stated that they had "run this idea" by the City Council and that they were pretty much in agreement on this type of plan. Mr. Hultman opened the hearing. Mark Keech of 1156 Parkwood Lane expressed many concerns regarding the development of this property. He asked if it would be required to install city sewer and water and improve the street which is currently a dirt road. He stated that the intersections in the area are already dangerous. He also expressed his concern regarding the drainage from the street and new development. Mr. Nolde explained that there is now an outlet from Brewer's Pond to alleviate any drainage problems. This was installed as part of the Long Lake Development. Mr. Keech also does not want to see more rental property in this very residential area. Steve Russell explained that the City would like to see the utilities and streets brought up to City standards. He said that as part of the orderly annexation agreement, there is a limit on the dollar amount that can be charged for sewer and water hookup ($2,500) and that no one would be forced to hook up to the urban services. He did not know if the street improvement costs would be the responsibility of the developers or if a wider area would be assessed the costs. Art Junker of 1164 Parkwood Lane stated that he is against this plan because of the increased density proposed. He asked how many units would be included in the development. Mr. Nolde told him it would be 60 units. Art Junker stated that he does not care if a housing development is ugly or not but he is concerned with the location of the gas meters right in front of the doors. Greg Windof 6320 Stillwater Boulevard asked for clarification of the lots involved. Vern Hill of 2800 Wildpines Lane first expressed his appreciation to the Planning and Zoning Commission for their previous work and the good job done on transitioning from residential to commercial. His concern is about more access to this development. He does not want to see traffic for sixty more units coming through on Parkwood Lane. He also does not want to see a plain, ugly design go in. He is in favor of growth in the area but wants it done in a good way. Char Gallati of 1167 Parkwood Lane asked if this development would be "income adjusted ". She was told that some of it would be. Michelle Seim, 1144 Parkwood Lane, agreed with Vern Hill. She does not want to see a development that could look like the one currently going in south of them. She also asked if this was already a "done deal ". Chris White of 1172 Parkwood Lane is in favor of affordable housing but feels that the density is already too much in the area. City of Stillwater Planning Commission Monday, December 10, 2001 Meeting Minutes Steve Gallati of 1167 Parkwood Lane does not want another development like the one to their south because there are no trees or grass — just housing units. Mr. Hultman closed the public hearing. Dave Middleton stated that he lives in the area and drives Parkwood Lane often. He feels that adding a potential 60 more vehicles that would have to use the road, is a bad and dangerous idea. He stated that he could not approve of this plan because of the traffic situation. He is in favor of the attached, single family homes that have been approved. Terry Zoller concurred with Dave Middleton. Darwin Wald stated that the 60 units would work out to 15 units an acre and that with only Parkwood Lane as an outlet, the congestion would be bad. Mr.Middleton, seconded by Mr. Gag, voted to deny Case No. CPA/01 -02. Vote all in favor. Case No. ZAM /01 -05. A Zoning Map Amendment changing the zoning of 4.15 acres of land located adjacent to County Road 5 and Parkwood Lane from Townhouse Residential, TH, (1 du/5,000 square feet) to Medium Density Residential, RCM (1 du/2,800 square feet). AnchoBaypro, Inc., Tim Nolde, applicant. Steve Russell stated that the zoning would not have to be dealt with because the comprehensive plan amendment Case No. CPA/01 -02 was denied. Mr. Hultman opened the public hearing. Vern Hill of Hillside Lane again stated that he is all for affordable housing, just not in this area. Mr. Hultman closed the public hearing. Steve Russell pointed out that part of "affordability" is greater density. Mr. Middleton, seconded by Ms.Bealka, voted to recommend that City Council deny Case No. ZAM/01 -05. Vote all in favor. Case No. V/01 -57. A variance to the front yard setback (30 feet required, 0 feet requested) for the reconstruction of a deck/porch at 817 r Street South in the RB, Two Family Residential District. Suzanne K. Grovel, applicant. 3 • Memo • • To: Planning Commission From: Steve Russell, Community Development Director Date: December 5, 2001 Subject: Comprehensive Plan Amendment and Rezoning of 4.15 Acres of Land from Attached Single Family and Townhouse Residential Zoning to Medium Density Residential for the Site Located between County Road 5 and Parkwood Lane South of Wildpines (Case No. CPA/01 -02 and ZAM /01 -05) The request is to amend the Comprehensive Plan to allow Medium Density Residential from the existing Attached Single Family. Attached Single Family has a density of 1 dwelling unit per 5,000 square feet of land while Medium Residential has a density of 1 dwelling unit per 2,800 square feet of land. A multifamily designation would allow apartment construction. The letter of application indicates interest in construction of a sixty -unit apartment complex (see attached). Although no specific project is being proposed at this time, it is useful to understand what future development could occur with this rezoning. The change in the Comprehensive Plan and zoning is appropriate at this location next to community commercial use, a church and youth center. Impacts on the single family Croixwood area to the west should be considered in actual project design. Additional infill density in already services areas and rental housing is an objective of the Comprehensive Plan. This item was presented to the Council for review at their meeting of November 19, 2001. The Council reviewed the residential density change and referred it to the Planning Commission for an amendment hearing. Recommendation: Review and decision on request. Attachment: Application package. CPC Action on 12/10/2002: Denial mm . �, 5 5. '3 14 2 a lin di, 77 . ad as Location Map OU LOT A aL VD G�� A OUTLOT B.-- 1/ VILLAS ` 0 s O P 3 a 0 lei n Y a ce 1° a s� a WILDPINES 5 LANE C�'r�F LYy 'r l ? CREST BLVD 3 n 2 s T32N cIoc A � T31811 � t TSIN p �E T30N 1 "OL .NRE N ROOD ESUT DOD 1037234 P / wc " P_9N STILL` T25N R22W R R2OW Vicinity Map 23274 T29N r_aN 32774 h/ / 32774 T 0 222 Scale in Feet o Mwa and ananduaon 014. na. n maw. W.... Ca.. pmts 40!40•s014 W214.• Couty 12 Roman.. oarand8udaa. Saw. Wsiuy0Cout5 Sur., s pu Pro. °51)4308815 R 1 0 ,2.0.0., ° 30 2001 Rao co.. Noremtr.711 2001 • 1 • COMMUNITY DEVELOPMENT CITY OF STILLWATER 216 NORTH FOURTH STREET STILLWATER, MN 55082 *An escrow fee is also required to the costs of attorney and engineering fees (see attached) The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater A site plan is required with applications. Any incomplete application or supporting material will delay ti application process. Address of Project 11111 Zoning District Property Owner X'vchbga-b P' Mailing Address AID /1 Signature Lot Size (dimensions) — x Land Area Height of Buildings: Stories Feet Principal Accessory H:lmcnamaralsheita\PLANAPP.FRM June 22, 2000 PLANNING ADMINISTRATION FORM ACTION REQUESTED DEPARTMENT PROPERTY IDENTIFICATION Le Description of Project Representative Mailing Address City - State - Zip ST /CL Cu4r gq , A/U 5 te Z City - State - Zip Telephone No. /- V3 9 --9'(c 7 Telephone No. SITE AND PROJECT DESCRIPTION Assessor's Parcel No. (GEO Code) Signature Case No: C®Y Date Filed: / f' 0 0` Fee Paid: T7� Receipt No.: - 4t/ Fees Special /Conditional Use Permit $50/200 _ Variance $70/200 _ Resubdivision $100 _ Subdivision* $100 +50 /lot Comprehensive Plan Amendment* $500 Zoning Amendment* $300 Planning Unit Development * $500 _ Certificate of Compliance $70 Design Review $25 "I hereby state the foregoing statements and all data, information and evidence submitted herewith in a respects, to file best of my knowledge and belief, true and correct. I further certify l will comply with file permit if it is granted and used." • Total Building floor area square feet Existing square feet Proposed square feet Paved Impervious Area square feet No. of off - street parking spaces J9'05.01 %ED 13:27 FAX 6514398013 Yf • • CENTURY 21 PAULE1 V ............. . .. ....... . / ............. J umW now Mow P 3W %iv pow Mdnlry Map 15° Scale in • • Memorandum To: Mayor and City Council From: Steve Russell, Community Development Director Date: 11/1/2001 Re: Request for Rezoning for Property Located west of CR 5 and south of Wild Pines Lane The attached letter from Mr. Nolde requests consideration of rezoning of property located on the west side of CR 5 south of Wild Pines Lane. The area is designated attached single family (townhouse) in the Comprehensive Plan. Recommendation: Refer request to Planning Commission for study and action Attachment: Letter requesting rezoning consideration dated October 23, 2001 U••••••••-• 1 Anchobaypro, Inc. P.O. 119 Stillwater, MN 55082 651 - 439 -4187 November 5, 2001 Stillwater City Council 216 N. Fourth Street Stillwater, MN 55082 Dear Council members: rje V t sE_n Lcteee___ Anchobaypro, Inc. has recently acquired three parcels of land adjacent to County Road 5 and Parkwvod Lane. The land is currently zoned townhouse - residential and totals 4.15 acres. We are nearing completion of our Long Lake Villas development and have had many inquiries about additional units especially affordable. With many in our area in need of affordable housing similar to the Ann Bodiovick building, I think the site is perfect for a similar structure. Our preliminary proposal would be a 60 unit building consisting of three stories, elevator, and underground heated parking. Units would be one, two and three bedroom, with the majority two - bedroom. Each unit would have separate heating and air-conditioning, dishwasher, walk -in closet, washer /dryer and other similar amenities. Before any of this can occur, I need to get feedback from the council as well as zoning changes to accommodate our proposal. Our plan is to set aside 50 % of the units at affordable rents to qualify for tax -exempt bonds and housing tax credits. Stillwater needs much more affordable housing, especially for the aging population. This site lends itself perfectly for this type of development. The location is proximate to all essential services. Please consider my request for a rezoning, and do not hesitate to contact me if you have any questions. Sincerely, //,0-ece Tim Nolde Anchobaypro, Inc. • • • Anchobaypro, Inc. P.O. 119 Stillwater, MN 55082 651 - 439 -4187 October 23, 2001 Stillwater City Council 216 N. Fourth Street Stillwater, MN 55082 Dear Council members: Anchobaypro, Inc. has recently acquired two parcels of land adjacent to County Road 5 and Parkwood Lane. The land is currently zoned townhouse - residential and totals 2.56 acres. We are nearing completion of our Long Lake Villas development and have had many inquiries about additional units especially affordable. With many in our area in need of affordable housing similar to the Ann Bodlovick building, l think the site is perfect for a similar structure. Our preliminary proposal would be a 60 unit building consisting of three stories, elevator, and underground heated parking. Units would be one, two and three bedroom, with the majority two - bedroom. Each unit would have separate heating and air-conditioning, dishwasher, walk -in closet, washer /dryer and other similar amenities. Before any of this can occur, I need to get feedback from the council as well as zoning changes to accommodate our proposal. Our plan is to set aside 50 % of the units at affordable rents to qualify for tax-exempt bonds and housing tax credits. Stillwater needs much more affordable housing, especially for the aging population. This site lends itself perfectly for this type of development. The location is proximate to all essential services. Please consider my request for a rezoning, and do not hesitate to contact me if you have any questions. Sincerely, Tim Nolde Anchobaypro, Inc. CL ///6 fi • • • • Memo • To: Planning Commission From: Steve Russell, Community Development Director Date: December 5, 2001 Subject: Item 1, Case No. SUB /01 -56 Request for 11 Condominium Lot Subdivision at 6750 Stillwater Blvd. The request is to subdivide an existing site and build into 11 condo units and one common area. No changes to the structure would result in the subdivision. The application map shows the individual spaces that would be subdivided and under separate ownership. A Condominium Association would be formed to maintain the building and grounds. A copy of the common interest condominium declaration is attached. The City Attorney will review the document before final City Council approval. • Recommendation: Approval Attachment: Subdivision map and declaration CPC Action on 12/10/01: +8-0 approval City of Stillwater Planning Commission Monday, December 10, 2001 Meeting Minutes Members Present: Chair Russell Hultman, Darwin Wald, Dave Middleton, Glenna Bealka, Paul Teske, Robert Gag, Terry Zoller, City Council Representative Others Present: Community Development Director Steve Russell Absent: Dave Peroceschi Mr. Hultman called the meeting to order at 7:00 p.m. Approval of minutes: Mr.Wald, seconded by Mr. Middleton, moved approval of the November 13, 2001 minutes as read. All in favor. Case No. SUB /01 -56. A subdivision of an existing lot/structure into 11 condominium units and one common area located at 6750 Stillwater Boulevard in the CA, General Commercial District. Stillwater Properties, LLP, owners. Steve Berndt, attorney for Stillwater Properties, presented the plan. He explained that it is an existing office building with a number of small businesses as tenants. Several of the tenants have expressed an interest in owning the property. The request of the commission is to divide the property into eleven separate office condominium units. No changes will have to be made to the building to do this. Mr. Middleton stated that he knows the building very well and that his only concern with this request is the parking situation. Mr. Hultman opened the public hearing. Mr. Hultman closed the public hearing. Mr. Zoller commented that he had no objections to this plan and feels that with eleven owners the property should be kept up very well. Mr. Middleton moved to approve Case No. SUB /01 -56. Seconded by Mr. Wald Vote all in favor. Case No. CPA/01 -02. A Comprehensive Plan Amendment changing land use designation of 4.15 acres of land located adjacent to County Road 5 and Parkwood Lane from Attached Single Family Residential to Medium Density Residential. AnchoBaypro, Inc., Tim Nolde, applicant. Tim Nolde presented the plan and explained where the site is. He said this request comes from the fact that there is a great need for affordable housing in Stillwater. The proposed structure would resemble the Ann Bodlovik apartments on the other side of County Road 5 from this site. 1 • THIS DECLARATION is made as of this day of December, 2000 by Stillwater Properties, LLP, a Minnesota limited liability partnership, herein called "Declarant," pursuant to the provisions of the Minnesota Common Interest Ownership Act, Minnesota Statutes Sections 515B.1 -101 through 515B.4 -118 (the "Act "), as amended. RECITALS COMMON INTEREST COMMUNITY NO. 155 A CONDOMINIUM 6750 STILLWATER CONDOMINIUM Declaration Declarant is the owner of the following described real estate located in Washington County, Minnesota: See attached Exhibit A. Together with all buildings and improvements now or hereafter constructed or located therein and all rights, privileges, easements and appurtances belonging to or in any way pertaining to said real estate. Declarant wishes to establish the real estate as a condominium under the act. NOW THEREFORE, Declarant declares that the Real Estate is and shall be divided, held, transferred, conveyed, sold, leased, occupied and developed subject to the Act and to the covenants, conditions, restrictions, easements, charges and liens set forth in this Declaration, which shall run with the Real Estate and be binding upon all parties having any right, title or interest in the Real Estate, their heirs, successors and assigns, and which shall inure to the benefit of each unit owner, and the heirs, successors and assigns of each unit owner. Note to Readers Many provisions of the Act (Chapter 515B which governs this common interest community ( "CIC "), and of the Minnesota Nonprofit Corporation Act, Minnesota Statutes, Chapter 317A under which the Association is formed, are not repeated in this Declaration. This Declaration should be read in conjunction with both statutes. 1.00 DEFINITIONS 1.01 Words defined in the Act shall have the meaning ascribed to them in the Act. The following are supplemental definitions. a. "Association" shall mean 6750 Stillwater Condominium Association, Inc., a Minnesota nonprofit corporation. b. "Board of Directors" or "Board" shall mean the board of directors of the Association. c. "Member" shall mean any person or entity holding membership in the Association. d. The "Bylaws" of the Association which are incorporated into and made a part of this Declaration by this reference. e. "Unit" shall mean any of Units 101 through 111. 2.00 IDENTITY OF REAL ESTATE AND CIC 2.01 Identity. This Declaration establishes Common Interest Community No. 155, Washington County, Minnesota, under the name 6750 Stillwater Condominium. It is a condominium (and not a planned community or cooperative), and is not subject to a master association. The real estate included within this CIC is located in Washington County, Minnesota and is legally described as follows: See attached Exhibit A. 3.00 CIC PLAT 3.01 The CIC Plat for this CIC is being recorded simultaneously with, and as a part of, this Declaration. 4.00 OWNERS ASSOCIATION 4.01 6750 Stillwater Condominium Association, Inc. has been incorporated as a Minnesota nonprofit corporation under Minnesota Statutes, Chapter 317A to act as the association of unit owners required by section 515B.3 -101 of the Act. 2 • • • 5.00 UNITS AND UNIT IDENTIFIERS • 5.01 This CIC consists of eleven(11) units. The unit identifier of each unit is shown on the CIC Plat. 6.00 BOUNDARIES 6.01 The unit boundaries of each unit shall be the walls, floors and ceilings of each unit, as described in further detail in Section 515B.2- 102(b) of the Act. 7.00 USE OF UNITS 7.01 Units. Each of the units shall be used only for general office purposes (Permitted Uses). The Association may be rules and regulations specify uses which qualify and which do not qualify as and for general office purposes hereunder; however, that any change in permitted uses may be made only by amendment as provided for in this Declaration. In no event shall any unit be used for residential purposes. Timeshares are not permitted. 8.00 ALLOCATED INTERESTS 8.01 Expenses and Ownership. Each of the units is hereby allocated the percentage of undivided interests in the common elements and in the common expenses of the Association, specified in Exhibit B attached to this Declaration. However, certain expenses may be assessed on a different basis, or against one or fewer than all units, under the following circumstances: a. Any common expense associated with the maintenance, repair, or replacement of a limited common element undertaken by the Association may be assessed exclusively against the unit or units to which that limited common element is assigned, on the basis of (i) equality, (ii) square footage of the area being maintained, repaired or replaced, or (iii) the actual cost incurred with respect to each unit. b. Any common expense or portion thereof benefitting fewer than all of the units may be assessed exclusively against the units benefitted, on the basis of (i) equality, (ii) square footage of the area being maintained, repaired or replaced, or (iii) the actual cost incurred with respect to each unit. c. The costs of insurance may be assessed in proportion to value, risk or coverage, and the costs of utilities may be assessed in proportion to usage. 3 d. Reasonable attorneys fees and others costs incurred by the Association in connection with (i) the collection of assessments and (ii) the enforcement of this Declaration, the Bylaws, the Act, or the Rules and Regulations, against an Owner or occupant or their guests, may be assessed against the Owner's unit. e. Fees, charges, late charges, fines and interest may be assessed as provided in Section 515B.3- 116(a) of the Act. f. Assessments levied under Section 515B.3 -116 of the Act to pay a judgment against the Association may be levied only against the units existing at the time the judgment was entered, in proportion to their common expense liabilities. If any damage to the common elements or another unit is caused by the act or omission of any Owner or occupant, or their guests, the Association may assess the costs of repairing the damage exclusively against the Owner's unit to the extent not covered by insurance. g. h. If any installment of an assessment becomes more than 30 days past due, then the Association may, upon 10 days written notice of the Owner, declare the entire amount of the assessment immediately due and payable in full. i. If common expense liabilities are reallocated for any purpose authorized by the Act, common expense assessments and any installment thereof not yet due shall be recalculated in accordance with the reallocated common expense liabilities. j. Assessments described in Subsections 9.01.a -h shall not be considered special assessments as described in Section 10.02. 8.02 Formula. The percentage allocation of interests specified in Exhibit B is calculated for each unit by dividing the area of the unit into the total area of all units. 8.03 Voting. Each unit shall have one vote. 9.00 ASSESSMENTS 9.01 General Provisions. Section 515B.3 -115 of the Act specifies how assessments are assessed and collected. Section 515B3 -116 specifies how the lien for assessments is created and enforced, and to which interests it is either superior or subordinate. The following subsections 10.02 through 10.04 supplement those provisions. 9.02 Special Assessments. In addition to the annual assessments authorized above, the 4 • • Association may levy, in any assessment year, a special assessment applicable to that year only for the purpose of defraying, in whole or in part, the cost of any unforeseen or unbudgeted common expense, including without limitation the unexpected construction, reconstruction, repair or replacement of a capital improvement and including fixtures and personal property related thereto, provided that any such assessment shall have the assent of not less than two - thirds (2/3) of the voting power of members who are voting in person or by proxy at a meeting duly called for this purpose. 9.03 Commencement of Initial Annual Assessments. The annual assessments provided for herein shall commence to all units not later than 60 days after the conveyance of the first unit to an owner other than Declarant. The first annual assessment shall be adjusted according to the number of months remaining in the calendar year. 9.04 Commencement of Annual Assessments.. By November 30 of each year the Board shall fix the amount of annual assessments against each unit for the following fiscal year and shall send written notice thereof to each owner. The due date for payment of annual assessments shall be as set by the Board. At the time the Board fixes the amount of annual assessments it shall adopt a budget for the following fiscal year and cause a copy of such budget in reasonable detail to be furnished to each owner. 9.05 Lien Priority: Foreclosure. A lien under this Section is prior to all other liens and encumbrances on a unit except (i) liens and encumbrances recorded before this Declaration, (ii) any first mortgage on the unit, and (iii) liens for real estate taxes and other governmental assessments or charges against the unit. Notwithstanding the foregoing, if a first mortgage on a unit is foreclosed, the first mortgage was recorded on or after June 1, 1994, and no Owner redeems during the Owner's period of redemption provided by Chapters 580, 581, and 582, then the holder of the sheriff's certificate of sale from the foreclosure of the first mortgage shall take title to the unit subject to unpaid assessments for common expenses levied pursuant to Section 515B.3- 115(a), (h)(I) to (3), (i), and (I) of the Act which became due, without acceleration, during the six months immediately preceding the first day following the end of the Owner's period of redemption. 9.06 Voluntary Conveyances: Statement of Assessments,. In a voluntary conveyance of a unit the buyer shall not be personally liable for any unpaid assessments and other charges made by the Association against the seller or the seller's unit prior to the time of conveyance to the buyer, unless expressly assumed by the buyer. However, the lien of such assessments shall remain against the unit was satisfied. Any seller or buyer shall be entitled to a statement, in recordable form, from the Association setting forth the amount of the unpaid assessments against the unit, including all assessments payable in the Association's current fiscal year, which statement shall be binding on the Association, seller and buyer. 5 10.00 ASSOCIATION MAINTENANCE RESPONSIBILITY, 10.01 Common Elements. The Association shall undertake the maintenance and repair of the common elements, the expense of all of which shall be allocated as described in the Act and this Declaration, except that each unit owner will be solely and directly responsible for the expense of replacement of broken glass in windows and doors of such owner's unit. The Association shall have the exclusive right to manage, maintain and alter the common elements. 10.02 Services. The Association may obtain and pay for the services of any persons or entities, to manage its affairs, or any part thereof, to the extent it deems advisable, as well as such other personnel as the Association shall determine to be necessary or desirable for the proper operation of the Real Estate, whether such personnel are furnished or employed directly by the Association or by any person or entity with whom or which it contracts. The Association may obtain and pay for legal and accounting services necessary or desirable in connection with the operation of the Real Estate or the enforcement of this Declaration. The Association may arrange with others to furnish trash collection and other common services to each unit. 10.03 Personal Prop erty and Real Estate for Common Use. The Association may acquire and hold for the use and benefit of all of the owners tangible and intangible personal property and real estate and may dispose of the same by sale or otherwise. Such beneficial interest shall not be transferable except with the transfer of title to a unit, provided that an owner may delegate the right of enjoyment of such property to lawful occupants of such unit. A transfer of title to a unit shall transfer to the transferee ownership of the transferor's beneficial interest in such property in accordance with the purpose for which it is intended, without hindering or encroaching upon the lawful rights of other owners. The transfer of title to a unit under foreclosure shall entitle the purchaser to the beneficial interest in such property associated with the foreclosed unit. 11.00 OWNERS' MAINTENANCE 11.01 Upkeep and Maintenance. Each owner shall undertake, at the expense of such owner, the upkeep and maintenance of such owner's unit, and to the extent not otherwise maintained by the Association, of the assigned limited common elements, and each owner shall maintain the same free of hazardous substances or equipment, vermin, cockroaches, pests and debris which may pose a threat to the health or safety of occupants of other units. Every owner must perform promptly all cleaning, maintenance and repair work within his unit, which, if omitted, would affect another unit or units, being expressly responsible for the damages and liabilities that failure to do so may engender. The Association may from time to time specify reasonable standards for all such maintenance. Without limiting the generality of the foregoing, the Association may require an owner to remove offending items, or to use a professional exterminator, and upon failure of the owner to so do, Association after reasonable notice may 6 • • • • enter the unit with a professional exterminator or other appropriate contractor and take corrective action, charging the owner of such unit for the reasonable cost thereof. An owner shall do no act nor any work that will impair the structural soundness or integrity of the building, or impair any easement of hereditament, nor do any act nor allow any condition to exist which will adversely affect the common elements, the other units, or their owners. 11.02 Heatin &. For the purpose of preventing damage to and breakage of water, sewer and other utility lines and pipes in a unity which might result in damage to an adjoining unit, all owners shall maintain the temperature of their Units, at all times, at least at 55 degrees Fahrenheit (or such other reasonable temperature or standard as the Board of Directors may from time to time specify by written rule), subject, however, to the inability to maintain such temperature due to causes beyond the owner's reasonable control. Any damage resulting from the refusal or failure of an owner so to maintain such minimum temperature may be repaired by the Association and (unless due to causes beyond the owner's reasonable control) the cost thereof assessed against the unit of the refusing or failing owner. However, if the failure to maintain such minimum temperature is due to causes beyond the owner's reasonable control, the cost of such repair shall be a common expense. The Association may by rule require units which are unoccupied for substantial periods of time during winter to use alarms which will detect abnormally low temperatures. 12.00 INSURANCE. CASUALTY AND EMINENT DOMAIN. . 12.01 Association's Policies. Section 515B.3 -113 of the Act requires the Association to maintain casualty insurance coverage on the common elements and units. The same section also requires general liability coverage, authorizes the Association to carry any other insurance it considers appropriate, specifies minimum notice from an insurer prior to cancellation, specifies other provisions for such insurance, requires the Association or an insurance trustee to adjust all losses, and describes the Association's duty with respect to repair or rebuilding after casualty to common elements or units. The provisions of the Act described in this paragraph may not be varied or waived, but are hereby supplemented, as follows: a. The Association shall carry workers compensation insurance whenever it has eligible employees. b. The Association may carry fidelity insurance and shall do so whenever required by a holder, insurer or guarantor of a mortgage. c. The Association may enter into binding agreements with one or more holders, insurers or guarantors of mortgages obligating the Association to keep specified coverages in effect for specified period and to notify a holder, insurer or guarantor of any changes to coverage. • 7 12.02 Owner's Individual Policies. Each owner should carry insurance for his or her own benefit insuring personal liability and carpeting, wallcovering, fixtures, furniture, furnishings, and other personal property, and fixtures and other real estate supplied or installed by this owner or a previous owner or tenant, expect to the extent that the Association in its discretion provides blanket coverage for some or all such items, provided that all such policies shall contain waivers of subrogation and further provided that the liability of the carriers issuing insurance obtained by the Association shall not be affected or diminished by reason of any such additional insurance carried by any owner. 12.03 Betterments. Iri all events, betterments or improvements made subsequent to the original construction by any owner to the owner's unit shall be the responsibility of the owner to insure separately (or by rider to a blanket policy at the consent of the Association) if the owner desires the same insured. If the Trustee or mortgagee undertakes the reconstruction or remodeling of a unit as above provided, the same need be restored only to substantially the same condition as the unit was as of the completion of original construction. 12.04 Eminent Domain. As in the case of physical damage or destruction, the Association shall represent all unit owners with respect to any condemnation involving all or any part of this CIC, including the condemnation proceedings, and any negotiations, settlements, or agreements as part of the condemnation or in lieu of the condemnation, and all proceeds shall be payable in the first instance to the Association or an insurance trustee, for the benefit of owners and mortgage holders. 12.05 Deductibles. The Association may, in the case of a claim for damage to a unit, (i) pay the deductible amount as a common expense, (ii) assess the deductible amount against the units affected in any reasonable manner, or (iii) require the owners of the units affected to pay the deductible amount directly. 13.00 ARCHITECTURAL RESTRICTIONS. 13.01 Association Control. The Association shall have the exclusive control of the common elements (including limited common elements) and no change shall be made to the common elements or to the exterior of any unit, including changes in appearance or color, except by the Association or with the written authorization of the Association. 13.02 Windows. No films or coating shall be applied to the interior or exterior of exterior windows which darken, make reflective or otherwise change the color or appearance of such windows as viewed from outside the unit, without the prior written consent of the Association. All window treatments in a unit which are visible from outside the unit shall be of a light neutral color. The Association may from time to time prescribe one or more specific materials and colors. All window treatments shall be constructed for use as draperies, curtains or blinds, and no sheets or untailored materials shall be used as window coverings at any time. 8 • 13.03 Awnings. No awnings or shades shall be erected over and outside of the windows, nor shall any articles or structures be hung or placed on any outside window sills, without the prior written consent of the Association. 13.05 Wiring or Penetrations. No exterior wiring shall be installed nor shall there be penetrations of the walls, window frames or roofs of the exterior of the building except as authorized by the Association. 13.06 Mechanical and Electrical Eouipment. No additional air conditioning or air cooling unit shall be installed or placed in any part of a unit other than that which was originally installed, without the prior written consent of the Association. All ceiling fans and all other electrical fixtures installed in a unit must comply with all applicable building codes and underwriting standards and other reasonable standards adopted by the Association. No oil -fired or other combustion type heaters shall be allowed in units. 13.07 Structures on the Common Elements. No building, fencing, pools, dog runs or other structures which were not part of the original construction, nor any trees, bushes or substantial change in landscaping shall be erected or maintained on the common elements (including limited common elements) except with the written authorization of the Association. 13.08 Antennae. Except with prior written approval of the Association, no exterior television, radio, satellite, or microwave antenna of any sort shall be erected or maintained upon the common elements or the exterior of a unit. However, any requirements with respect to satellite receiving antennas one meter or less in diameter shall be reasonable, shall not impair or degrade reception and shall conform to the Federal Telecommunications Act of 11 _ 5. 14.00 RENTAL RESTRICTIONS 14.01 Any lease between an owner and a lessee shall provide that the terms of the lease shall be subject in all respects to the provisions of this Declaration, the Articles of Incorporation and the Bylaws, and that any failure by the lessee to comply with the terms of such documents shall be a default under the lease enforceable by the Association as well as the landlord. A lease of a unit must be for an entire unit, not a portion thereof. All leases of units shall be in writing and a copy shall be filed with the Association prior to commencement of the term. No lease of a unit may be for a period of less than thirty (30) days, nor provide for hotel type services. All leases shall be deemed to include, for the term of the lease, all of the owner's rights to use the recreational facilities, common rooms and open spaces of the CIC, and no owner shall be permitted the use thereof unless in occupancy of a unit. Other than the foregoing, there shall be no restrictions on the right of any owner to lease a unit. 9 15.00 GENERAL RESTRICTIONS 15.01 Prohibition of Damage and Certain Activities. Nothing shall be done or kept on any unit or any part thereof which would increase the rate of insurance on the Real Estate or any part thereof over what the Association, but for such activity, would pay, without the prior written consent of the Association. Nothing shall be done or kept on any unit or any part thereof which would be in violation of any statute, rule, ordinance, regulation, permit or other validly imposed requirement of any governmental body. No damage to, or waste of, the exterior of the Real Estate and building shall be committed by any owner or any invitee of any owner, and each owner shall indemnify and hold the Association and the other owners harmless against all loss resulting from any such damage or waste caused to the Association or other owners by such owner or the owner's invitees. No noxious, destructive or offensive activity shall be allowed on any units or any. part thereof, nor shall anything be done thereon which may be or may become a nuisance to any other owner or to any other person at any time lawfully occupying the Real Estate. No heating devices, refrigeration equipment, or other machinery which causes vibrations detectable from outside the unit, is fuel - fired, or is otherwise inherently dangerous, noxious, or noisy, shall be installed or operated within any unit. 15.03 Animals. No pets shall be permitted to be kept on the Real Estate by any owner or occupant. 15.04 Signs. No sign of any kind shall be displayed to the public view on any unit, except: a. Designations, in such styles and materials as the Board shall by regulation approve, of street addresses and names of occupants; b. A "For Sale" sign may be displayed provided that it is in such styles and materials as the Board shall by regulation approve; and c. Declarant shall be permitted to erect and maintain upon the Real Estate such signs as it deems necessary to advertise the development during the construction and sale periods. 15.05 Noises. Unit owners and occupants shall not make noises, play instruments or operate radios, televisions, or amplifiers in a way that may disturb other residents, or otherwise create disturbances to the peace and tranquility of the building. No nuisance shall be allowed on the CIC nor shall any use or practice be allowed which is a source of annoyance to the other owners or which interferes with the peaceful possession or proper use of the CIC by all unit owners. 15.06 Outside Storage. Outside storage of any items, including but without limiting the generality of the foregoing, sporting equipment, outdoor cooking equipment, trash and garbage 10 • • • • • containers shall not be allowed. 15.07 Vehicle Storage. No boats, snowmobiles, trailers, camping vehicles, buses, camper tops, "all- terrain vehicles," tractor /trailers or trucks in excess of 9,000 pounds' gross vehicle weight, or unlicenced or inoperable vehicles shall at any time be stored or parked on the common elements without the express written approval of the Board of Directors, which may be withheld without stated reason. 15.08 Repair to Vehicles. Save for emergency repairs, no repairs or adjustments to motor vehicles may be carried out on the common elements. 15.09 Landscaping. No one shall harm, mutilate, destroy, alter or litter any of the landscaping work or improvements on the common elements, including grass, trees, and flower beds. 15.10 Designated Areas for Vehicles. No motor vehicle shall be driven or parked on any part of the common elements other than on a driveway or parking space. 15.11 No Obstructions. The sidewalks, walkways, halls, passages, entrances, corridors, stairways, and driveways shall not be obstructed or used for any other purpose than ingress to and egress from the units and parking areas within the common elements. 15.12 Flammable or Hazardous Materials. No stores of coal or any combustibles, flammable or hazardous goods, provisions or materials shall be kept on any part of the Real Estate except for reasonable quantities and kinds of usual household materials and reasonable quantities of fireplace wood. 15.13 Non - Interference. No part of the cocrimon elements shall be used by anyone in such a manner so as to interfere with the use and enjoyment of the units or the common elements. No part of the common elements shall be used by the owners for the erection, placing or maintenance of clotheslines, incinerators, garbage disposal equipment, recreation or athletic equipment, tents, fences or other barriers or for the placing or disposal of rubbish, garbage or waste without the prior written consent of the Board of Directors. 15.14 Cable System Access. In the event the Board of Directors authorizes any sort of master, cable or community television or data system, each owner hereby authorizes access to his or her unit upon reasonable notice for the purpose of installing the conduits and fixtures necessary to serve such unit, without regard to whether the owner then elects to subscribe to or use such system. 15.16 Rules and Regulations. The Board of Directors may from time to time adopt, promulgate and publish other rules of conduct reasonable relating to the enjoyment of the CIC by owners and occupants, including rules for the use of recreational facilities and amenities, 11 provided that no such rules and regulations may have the effect of contradicting a provision of this Declaration or the Bylaws. 15.17 No Additional Units. Neither the Declarant nor any other unit owner is permitted to create any additional units by subdivision or conversion under Section 515B.2 -112 of the Act. 15.18 No Time Shares. Time shares, as defined in the Act, are not permitted in this CIC. 16.00 FIRST MORTGAGEES 16.01 Precedence. The provisions of this Article take precedence over any other conflicting provisions of this Declaration. 16.02 Notice of Action. Any mortgagee and any insurer or guarantor of a first mortgage on a unit who has advised the Association in writing of its name and address and the address of the unit covered by such mortgage, and in said writing has requested the Association to notify it of any of the following, will be entitled to timely written notice of: a. Any condemnation loss or any casualty loss which affects a material portion of the project or any unit on which there is a first mortgage held, insured, or guaranteed by such mortgage holder or insurer or guarantor, as applicable; b. Any delinquency in the payment of assessments or charges owed, or any other default in the performance of any obligation under this Declaration, the Bylaws, or Articles of Incorporation by an owner of a unit subject to a first mortgage held, insured, or guaranteed by such holder or insurer or guarantor, which remains uncured for a period of 60 days; c. Any lapse, cancellation or material modification of any insurance policy maintained by the Association; d. Any proposed action which would require the consent of a specified percentage of mortgage holders as specified in Section 21.03 below. 16.03 Examination of Books and Records. First mortgagees and holders, insurers and guarantors of first mortgages shall have the right to examine the books and records of the Association, as set forth more fully in the Bylaws. 16.04 Designation of Representative. Any holder of a first mortgage on a unit may designate a representative to attend meetings of members. 12 • • • • 17.00 AMENDMENTS 17.01 Statutory Reauirements. The Act specifies the requirements for amending this Declaration. 17.03 Mortgage Approval. In addition to all other requirements set forth herein, and except when a higher percentage is required by law or this Declaration, amendments to this Declaration of a material nature must be agreed to by unit owners who represent at least 67% of the total allocated votes in the Association and by mortgage holders who have submitted a written request to the Association to be notified of any proposed action requiring consent of mortgage holders, who represent at least 51% of the votes ascribed to units that are subject to mortgages held by such mortgage holders. A change to any of the provisions governing the following matters would be considered material: a. voting rights; b. increases in assessments that raise the previously assessed amount by more than 25 %, assessment liens, or the priority of assessment liens; c. reductions in reserves for maintenance, repair, and replacement of common elements; d. responsibility for maintenance and repairs; e. reallocation of interests in the general or limited common elements, or rights to their use; f. redefinition of any unit boundaries; g. convertibility of units into common elements or vice versa; h. expansion or contraction of the project, or the addition, annexation, or withdrawal of property to or from the project; i. hazard or fidelity insurance requirements; j. imposition of any restrictions on the leasing of units; k. imposition of any restrictions on a unit owner's right to sell or transfer his or her unit; 1. a decision by the Association to establish self management if professional management had been required previously by the holder of a first mortgage on a 13 unit; m. restoration or repair of the project (after damage or partial condemnation) in a manner other than theat specified in this Declaration; or n. any provisions that expressly benefit mortgage holders, insurers, or guarantors. 18.00 WORKING CAPITAL FUND 18.01 Establishment. The Declarant shall establish an Association working capital fund intended to meet unforeseen expenditures or to purchase any additional equipment or services. At the time control of the Association is transferred to owners, the working capital fund shall be transferred to the Association for deposit in a segregated fund. The fund shall be initially established at an amount equal to two months' assessments on all units. The amount attributable to a particular unit will be collected and deposited in the fund at the time of closing of Declarant's sale of the unit, provided that when control of the project is transferred to owners, the amounts attributable to all units which have not then closed shall be collected. A contribution from each unit to the working capital fund is measured by two months' assessments but amounts paid into the fund are not advance payments of regular assessments. 18.02 Declarant's Accountine. This working capital fund is the property of the Association, and is not to be confused with any earnest money agreed upon between the Declarant and buyers of units. The Declarant may not use the Association working capital fund to defray any of its expenses, reserve contributions or construction costs or to make up any budget deficits while it is in control of the Association. When unsold units are sold, however, the Declarant may reimburse itself from funds collected at a unit closing for money it paid the Association for that unit's share of the working capital fund. 19.00 MISCELLANEOUS 19.01 Right to Cure. In the event that any owner violates any covenant or fails to perform any condition contained in this Declaration, the Association may perform the act, remove the defect or correct the violation upon thirty (30) days written notice to the owner. If the Association so acts on behalf of an owner, the Association may levy an assessment against the owner's unit for the cost of the performance or correction. 19.02 Association Acts through Board. The power and authority of the Association as provided in the applicable Statutes, the Declaration, Bylaws, and Rules and Regulations shall be vested in a Board of Directors elected by the owners in accordance with the Bylaws of the Association. The Association shall act through the Board of Directors and the officers elected by the Board; accordingly, all references in this Declaration and the Bylaws to action, consent 14 s • • • • • or discretion by the Association shall mean the Board of Directors acting for the Association, unless action by the vote of the owners, members or mortgagees is expressly required by this Declaration or the Bylaws. 19.03 Notices. Any notice required to be sent to any member of the Association (or owner) under the provisions of this Declaration shall be deemed to have been properly sent when mailed, postage prepaid, to the last known address of such member appearing on the records of the Association at the time of such mailing. In the case of multiple owners of a unit, notice to any one of such owners shall be deemed notice to all. 19.04 Captions. The headings in this Declaration are intended for convenience only and shall not be given any substantive effect. 19.05 Construction. In the event of an apparent conflict between this Declaration and the Bylaws, the provisions of this Declaration shall govern. The use of pronouns such as "his," "he" and "him" are for literary purposes and mean whenever applicable the plural and female forms. 19.06 Not Subiect to Ordinance. This CIC is not a conversion CIC within the meaning of Minnesota Statutes Section 515B.1- 106(c), and is therefore not subject to any ordinance of the type authorized or permitted by said statute. 19.07 Rights of Action. In addition to all other remedies and rights set forth in the Act, the Association, and any one or more aggrieved unit owners, shall have the right of action against unit owners who fail to comply with the provisions of this Declaration and the Bylaws or the decisions of the Association, and one or more unit owners shall also have such rights of action against the Association for any failure to comply with or enforce such provisions. 19.08 Declarant's Rights and Obligations. The Declarant shall enjoy the same rights and shall be deemed to have assumed the same duties with respect to its unsold units in the CIC as any other owner, except as modified or extended by the alternate assessment program and the special declarant rights described in this Declaration. 19.09 Easements. a. Whenever in, or whenever by, this Declaration, the Bylaws or the Act, a unit owner, the Association, the Board, or any other person, is authorized to enter upon a unit or the common elements to repair, maintain, restore or reconstruct all or any part of a unit or the common elements, such easements as are necessary for such entry and such repair, maintenance, restoration or reconstruction are hereby declared and granted, subject to the terms and conditions of the applicable condominium document relating to such right -of- entry. 15 b. Subject to such reasonable rules, regulations and restrictions as may be imposed by the Association, each unit owner and each other occupant of any unit and the employees, agents and invitees of each such unit owner and occupant, including persons making deliveries and pickups, are hereby granted an easement for ingress and egress through all common elements in common with the other unit owners and occupants and the employees, agent and invitees of such person. Each unit is hereby burdened with and subjected to an easement for ingress and egress through all common elements by persons lawfully using or entitled to the same. • c. Common elements shall be and are hereby made subject to an easement in favor of the Association and the agents, employees and independent contractors thereof for the purpose of inspection, upkeep, maintenance, repair and replacement of the common elements. IN WITNESS WHEREOF, Declarant has caused this Declaration to be executed as of the day and year recited on the first page hereof. STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) THIS INSTRUMENT DRAFTED BY: Steven H. Berndt ZAPPIA LeVAHN & HEUER, LTD 941 Hillwind Rd. N.E., S. 301 Minneapolis, MN 55432 763 -571 -7721 16 STILLWATER�PROPERTIES, LLP By Its Partner The foregoing instrument was acknowledged before me this $ day of February, 2001, by 5 J • /YLA , Partner of Stillwater Properties, LLP, a Minnesota corporation, on behalf of the corporation. dttd-4, Notary / Public /_-,- " AtaNi.k tM CHRISTIANS CDs• _. - - tary Public fti) •. +innesota • `k,, At/ C'rrr.r.s Expires Jan. 31. 2005 • • t • • • EXHIBIT A Legal Description COMMON INTEREST COMMUNITY NO. 155, A CONDOMINIUM 6750 STILLWATER CONDOMINIUM That part of Outlot C, Croixwood Sixth Addition, Washington County, Minnesota lying Southwesterly of the following described line: Beginning at a point on the Northwesterly line of said Outlot C, distant 168.00 feet Southwesterly to the most Northerly corner thereof; thence Southeasterly at right angles to said Northwesterly line and to the Southeasterly line of said Outlot C and said line there terminating, except that part of Outlot C, Croixwood Sixth Addition which lies Southwesterly of a line running from a point on the Southeasterly line of said Outlot C, distant 110.00 feet Northeasterly of the Southeasterly corner of said Outlot C to a point on the Northwesterly line of said Outlot C, distant 255.05 feet Northeasterly of the Southwesterly corner of said Outlot C, together with the appurtenant easements contained in Document Number 411487. EXHIBIT B COMMON INTEREST COMMUNITY NO. 155, A CONDOMINIUM 6750 STILLWATER CONDOMINIUM Allocation of Interest in the Common Elements and the Kind of the Common Expenses Unit 101 3.83 102 3.23 103 3.23 104 21.40 105 20.46 106 3.01 107 3.27 108 13.92 109 10.98 110 11.11 111 5.56 100.00 % • • • t 1 • SITE PLAN (AS BUILT) The orientation el this b.etlo erne if based / en the .mlaly M of Outlet C. Oel....d Shah • a.e.n an / / MOD. *Nth ed to leer N]2t1C2]'E n \ �'1'Cll.l 4. 1.er 416001001 NW�0 ' 1':V 1. - \ / 4. drainage s p CROXIS shown 11r. S G aad S.tl� L 1 / Mdleeled 1n the viol a CRU2ND00 610 .OUlwr1 E, d c, S T ,/ Sign and Trash Area ore Caravel Denman C 4 a l/ . 1; . :1 1110204 WSW F 4 2 a ' /t �i' In the meet Om weal side of • pe.r pub ;ys . °t{ Y F the orn northeasternortheasterly ans of Ina property / ,4, rid S111.atr 11ord..vd Math. C i Af p.wlbn . 124.77 feel (NM 1920 (j 2 . "'is- • Oenelw 1/2 Inch y 14 Inch S. p4. monument I ,1 ; .ol and maned by Ioen. 2.. 20522 lC (i I, Ann bon On Sr.* hof r ON. COMMON INTERES ITY N UM1ita 100 6750 STILLWATER CONDOMINIUM GRAPHIC SCALE (N f r. • e b / • • Ana owe.o moo ha w l a n I ::. S o u r :�icz / / recorded as Document No 1141 this __ day of at _ .0004 _V. I. Terrence E. th2 PC PO 01 o1 1N CO321011 P41101250 1401117 N NUMBER 005 C01O01101Uk. STILLWAICR CUN00 110040 • In so non* and approved by b0sted upon 1Nal part of 0tlet C. Greenwood Shan 6d•tlen. Washington County. nfaowl. dyne Se theentUly of the .20•sa *v b. line: Ite.miM el • pint an the Nnrth•wl*ly en. of win Outlet C. dbl00t 16.00 1 w Sameete lr 1u the melt N*the en ly p o Unroof: Wanes Seuthe. .ony .l ep .• n y4. to orb N*th•001*17 ly Oakwood 00d b w SoulnwalMy ench tr op S 2 OI I0( a running from hall o the 7wtlwalelly n of paid 041101 , d etet 1.1000 4 gust awl d o al 22 00 f f «l Nor1M m. of sold lunar er wad en l a together * Pt e w w�o1 a e4.ono.b contained b 0.0400.01 W .. 411447. l.0 .l deadml d..kb el nMw0m 1.9h. by 111yovnoto Nal.0.0 9.400 019.2 - 1110 Do. `ice 9. Se4e0.]S 0000 SFwb inono On SOON STOIC V aw(SOT0 MOM P 040010 nw fe.,*4 20020002 ....e.w. wo no e4. G!^ 00? a AI ..e. ► 1001.10 1.1•• . R4o,eo.4... • um* 1M 1.014* NO KNOW laea a OVt � OU .YeNhglnn Coonly R.0ord.1 Inn .*1n RS*.241 •y 0.00 2l Gobs. Jan.. 20. p...1 J CA. r .w L 2.0.04 b S.A. Lena Sle.2- 11111.7, M Irony spay u.l a a..4.e .0.0.... S .. 1100 . 00 *mows 2.74. .alal.t .n .14 me* Mw. e • CO C a suer f 0 r 5 I,0. * Our *+ 2.221* ..los • TY DC MI a Mead N1pR51 COSe6MlT 111•11. 161. A N•P 011e SALNTtl1 WfOIY.LL 001.. ew (`• 4.7 24 H...1. VOX a INNESOT6 ISWT Or pogo. J f.vo.., ....men a ewwN ee ..•d Senn on Ws ]� 410 10L+A 0 4,41*. P000 .00 a .0011014. Gouty h16v/n.we* Ognee R..a•aa 110 2001, 1aal yy P I TG1.... 111001A311 c q_, � /lle/ E TA y Ouni1O1s• D.K.dw v*Rf•�• 2 22.2* .star. rl.N. COUNTS 43m10R/1u.uupm Tow. ono 00 4.ee4.t lean ...ran law .0 .4 pMl. 104 00 P 2001 4.w M nod.owl .e.r* M b.* odor. *n - 4.y of 21010 • * PIONEER engineering 11 44* * COUNTS SURVEYOR 000.•0 b .1*sb 110041. f6*0* 2060. Su. T. *0 CC not n.. 1000 *Mod 114. -- 4.r of ..enact bi*ly •...r er nonotont County Ono., UNIT DETAIL (AS— BUILT) M.o.. 13081 Fl.mttms 0ett 111 .990 IM Ibex 400.91149. - •359 feel ((.6 111 Mae bee eella Newt.. 944.0 feel • • • Main I nal Flemtfms Unit. 104,1119.106,107.10 .109 and 110 main I..r flat elevation - 924.2 feet Untie 104.109,106007.104109 .06 110 mob MM Mip 0.00309 - 934.6 feel 1 9e.r I And flewtins Unit. 101.102 end 109 bee MN Seer 4.0,140,0 - 9150 feel Unite 102 ad 103 le.w le.t aline t.gtlo1 ewe from 921.3 w1 to 922.9 feel UM 101 lower 1eA 0110.9 6.111» vanes from 910.7 feet to 9226 feet 0.110000 en 00110.0 le a 9eade * ee natal on the site elm an Sheet 1 of 2 Shah end en theta fn feet end tenths el a foot GE. to Canna Dement Interior ebwntene teta era mesa, to the mm*.d e.bn el the ee10. •leere and cMb9. GRAPHIC SCALE 1 (91 met ) 1 V • M COMMON INTEREST COMMUNITY NUMBER 155 A CONDOMINIUM 6750 STILLWATER CONDOMINIUM LOWER LEVEL 1Ja -d_— "9 4 „L._ 1 LN L 1 On n.r.R Cron See * Not 1e 90 UNIT 105 Oetter e■•• 0.04 r MAIN LEVEL ;• a .M I..••« ♦ , i pNw `o . 5 _ III III 5 µE $ UNIT 106 lax UNIT 107 la caw.. Rx,11 �a scr.Nx 0.9 .1 A' ..e UNIT 104 9 ' R ~ m .3000 x. I 27nm1T 4 . . n.. wI e. a /� f ff j b 3 tl ~ . ,0.. a S1' Soebon Not to kW. Is 0 a 144 1 UNIT 108 UNIT 109 =1� • * PIONEER *A engineering # f ** UPPER LRVEI. Y z "z b LIM RONDO. • ea 0011811110 • • • TO: Mayor and City Council FROM: Diane Ward City Clerk MEMO SUBJECT: Agenda Items — Public Hearing Items 2, 3, and 4 The above items from Steve Russell will be delivered to you Monday evening. • Memorandum • • To: Mayor and City Council From: Diane Ward, City Clerk Date: 12/31/2001 Subject: Election of Vice Mayor DISCUSSION: As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REOUIRED: Elect a vice mayor and adopt Resolution No. 2002- , DESIGNATING COUNCIL VICE -MAYOR FOR 2002. DESIGNATING COUNCIL VICE MAYOR FOR 2002 WHEREAS, Article VI, Section 6.02 of the Stillwater City Charter states the Council shall elect one of its members to be vice - mayor; and WHEREAS, on January 8, 2002, the Council held such an election; and WHEREAS, Councilmember was elected by unanimous vote. BE IT RESOLVED by the City Council of Stillwater, Minnesota, that Councilmember is hereby designated a Council Vice Mayor. Adopted by the Stillwater City Council this 8th day of January 2002. ATTEST: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • • • • MEMO TO: Mayor and City Council Members FROM: Fire Chief Kallestad: SUBJECT: Authorization DATE: January 3, 2002 I would like to request authorization to begin preparing plans and specifications and advertise for bids in the Stillwater Gazette for the purchase of a ladder truck. KAK/lrt ORDERING PREPARATION OF PLANS & SPECIFICATIONS FOR FIRE DEPARTMENT LADDER TRUCK AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, the Stillwater Fire Department has requested to purchase a ladder truck NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: That the Fire Department is hereby authorized to prepare plans and specifications and advertise for bids in the Stillwater Gazette as the City's Official Newspaper and other trade publications as necessary. Adopted by the Council this 8th day of January, 2002. Attest: Diane F. Ward, City Clerk Jay L. Kimble, Mayor • • • • • • MEMORANDUM TO: Mayor and Council FR: City Administrator RE: Proposed 5 -Year Capital Improvement Plan DA: January 7, 2002 Discussion: Accompanying this memo is the revised proposed 5 -year Capital Improvement Plan ( "CIP'). The revised CIP includes corrections and additions to the one that was included in your packet. The chan 1. 3. 4. are as follows: Under Exhibit B. Potential Projects, New Armory was added to the Secondary project list for the year 2003. This was inadvertently left out of the previous CIP. Under Exhibit C. Financing For Potential Projects, the financing for the Phase III Levee project should have been listed as $250,000 City property taxes and $500.000 from State grants. The total project cost ($750,000) was mistakenly listed under property taxes). Exhibits D and E were adjusted accordingly to reflect the changes. I have circled the numbers that were changed. The index listed the worksheets as schedules whereas the worksheets are actually entitled Exhibits. 1 should also clarify_ that the actual financing for Potential Projects will be over a period of time (i.e, 10 to 25 years depending on the nature of the project) and not in the year that the project is listed. For example, New Armory ($1,000,000) is listed under the 2003 Secondary Potential Project (Exhibit B) and this amount is proposed to be paid from property taxes. However, if the project became a reality the financing would actually take place over a 25 to 30 year period. Therefore. the City would actually have to do a separate debt service projection before a project could actually be determined to be financially feasible. Recommendation: Council adopt 5 -year CIP. 2002-2006 CITY OF STILLWATER Adopted by the City Council. 2002 Draft • FIVE YEAR CAPITAL IMPROVEMENT • PLAN • • F,XHII3IT A - OPERATIONS EXHIBIT B - POTENTIAL PROJECTS EXHIBIT C - FINANCING � EXHIBIT D - EXPENDITURE AND REVENUE SUMMARY • NARRATIVE INDEX EXHIBIT E - PROPERTY TAX FINANCING 5 YEAR CAPITAL IMPROVEMENT PLAN 2002 - 2006 THE 5 YEAR CAPITAL IMPROVEMENT PLAN ( "CIP ") IS A FINANCIAL PLANNING TOOL. IT IS USED TO ENSURE EXPENDITURES ARE WELL PLANNED TO ENABLE THE CITY TO REPLACE NECESSARY CAPITAL OUTLAY ITEMS WHEN NEEDED, WITHOUT REQUIRING SIGNIFICANT FLUCTUATIONS IN THE TAX LEVY. THE CIP BASICALLY CONSISTS OF TWO TYPES OF EXPENDITURES. THE FIRST TYPE OF EXPENDITURE IS FOR OPERATIONS (SCHEDULE A). OPERATIONS EXPENDITURES INCLUDE ITEMS THAT ARE NEEDED TO PROVIDE BASIC SERVICES EACH YEAR. OPERATION EXPENDITURES ARE ALSO INCLUDED IN THE OFFICIAL ANNUAL BUDGET. THE SECOND TYPE OF EXPENDITURE IS CALLED POTENTIAL PROJECTS. POTENTIAL PROJECTS ARE PROJECTS THAT MAY TAKE PLACE IF THE FINANCING FOR THE PROJECT IS OBTAINED. THE MOST IMPORTANT ASPECT OF THE POTENTIAL PROJECT SCHEDULE IS THAT IT IDENTIFIES PROJECTS THAT COULD BE CONSIDERED AND, MORE IMPORTANTLY, IT SHOWS WHAT THE PRICE TAG IS FOR THE PROJECT (AND WHAT THE IMPACT WOULD BE ON PROPERTY TAX LEVIES). THE CIP ALSO INCLUDES THE FOLLOWING SCHEDULES: SCHEDULE C - POTENTIAL PROJECT FINANCING. THIS SCHEDULE SHOWS HOW THE POTENTIAL PROJECTS WOULD NEED TO BE FINANCED. AS INDICATED BEFOE, IT IS HIGHLY UNLIKELY THAT ALL OF THE PROJECTS WOULD BE FINANCED BECAUSE OF THE IMPACT ON THE PROPERTY TAX LEVY. HOWEVER, THE PURPOSE OF USING THIS SCHEDULE IS TO SHOW WHAT THE IMPACT WILL BE ON THE PROPERTY TAX LEVY IF A POTENTIAL PROJECT WAS ORDERED. 2. SCHEDULE D - EXPENDITURE AND REVENUE SUMMARY. THIS SCHEDULE COMBINES OPERATIONS EXPENDITURES AND POTENTAIL PROJECTS AND ALSO SUMMARIZES HOW THE EACH WOULD BE FINANCED. 3. SCHEDULE E - PROPERTY TAX FINANCING. YHIS SCHEDULE SHOULD BE USED AS A QUICK REFERENCE FOR DETERMINING WHAT THE PROPERTY TAX LEVY WOULD BE EACH YEAR TO FINANCE OPERATIONS AND POTENTIAL PROJECT CIP EXPENDITURES. FINALLY, BECAUSE IT IS A PLANNING TOOL ONLY, THE ADOPTION OF THE 5- YEAR CIP DOES NOT NECESSARILY TRANSLATE INTO ACTUAL EXPENDITURES. • • • FIVE YEAR CIP - OPERATIONS Exhibit A 2002 - 2006 YEAR IDEPARTMENT/PROJECT I 2002 I 2003 1 2004 1 2005 1 2006 ELECTIONS Voting booths 1 1,900' MIS Computer E- Commerce -Phase Website upgrades Software upgrades (City wide) Software upgrades (Servers) Juke box imaging system Server upgrades Phone system upgrades Hub /switch upgrade TOTAL MIS FINANCE TOTAL ADMINISTRATION PLANT /CITY HALL TOTAL PLANT /CITY HALL 1 1 1 3,000 13,000 3,000 750 21,000 16,6001 15,000 Third floor remodeling (2001) 4,000 Floor burnisher 2,000 Elevate driveway (2001) 3,500 Parking Lot Improvements 35,000 Upgrade air handler 3,000 Rebuild boiler pump 2,200 Computers 2,000 16,000 Software Upgrades 750 15,000 Network Upgrades 5,000 36,8001 45,400 45,000 18,000 5,000 5,000 4,000 4,000 17,000 12,000 24,000 12,000 5,000 5,000 4,000 6,000 40,7501 53,0001 24,0001 8,0001 23,0001 Financial system upgrade (2001) 50,000 Computer 2,000 6,000 2,000 Software upgrades (City wide) 3,000 475 1,425 475 475 Bursting machine 2,000 Printers 6,000 TOTAL FINANCE I 55,0001 8,475 7,4251 4751 2,4751 ADMINISTRATION Imaging System upgrades (2001) 4,000 5,000 5,000 Computers 6,000 2,000 2,000 2,000 2,000 Software upgrades (City wide) 4,500 800 2,400 800 800 Printers 2,100 4,000 4,000 Human Resources software 12,000 HR software license and permits 7,000 Phase II - E government site 15,000 Fax 3,000 AS400 Printer 9,000 Copier 20,000 Upgrade interior locks 5,000 Postage Machine 10,000 Color copier 4,000 2,8001 11,8001 16,000 20,000 25,000 52,4501 5,0001 5,0001 25,0001 0 • • • FIVE YEAR CIP - OPERATIONS Exhibit A 2002- 2006 YEAR DEPARTMENT /PROJECT 1 2002 2003 I 2004 2005 2006 POLICE Computers 16,500 14,000 2,000 15,000 6,000 are upgrades (City wide) 11,250 are 1,550 4,650 1,550 1,550 aser printer 2,200 2,000 Squads w /Changeovers 62,000 90,000 94,000 96,000 98,000 Radios 1,300 Video Cameras 26,000 Body wire recording kit 2,500 Radar Units 15,000 15,000 Guns 10,000 30,000 Shooting Range in Basement 120,000 Imaging system 10,000 Investigator Vehicles 22,000 25,000 800 MHZ System 200,000 TOTAL POLICE f 121,7501 115,0001 261,0001 169,5501 305,550j FIRE Computer 2,000 2,000 2,000 2,000 Software upgrades (City wide) 3,750 Software 350 1,050 350 350 Printer 1,200 2,000 4x4 response vehicle 30,000 Fireboat conversion 7,000 Office Furniture 16,000 12,500 Vehicle extraction tool 4,000 Turn out gear 5,500 Ladder Truck (1/3) 200,000 240,000 240,000 Womens restroom (2001) 34,842 rmal imaging camera 23,000 s Fire Vehicle SUV 80,000 poxy floor 20,000 Communication head sets for two trucks 7,000 Portable radios 4,000 Elevate and surface sw driveway 12,000 New carpeting 5,000 Pagers 9,000 Tanker Truck 145,000 Defibrillator 3,000 Rescue Boat 85,000 Water Rescue /Air Truck 150,000 Attack Pumper 187,500 TOTAL FIRE 1 304,2921 151,0001 242,0001 150,0001 187,850 BUILDING INSPECTIONS Computer 2,000 2,000 4,000 Software upgrades 2,000 400 1,200 400 Software upgrades (City wide) 2,250 4x4 pickup 22,000 Pickup truck 25,000 25,000 Cell Phones 1,000 Office furniture 15,000 TOTAL BUILDING INSPECT. • 400 28,2501 25,4001 19,2001 29,4001 400 FIVE YEAR CIP - OPERATIONS 2002 -2006 DEPARTMENT /PROJECT 2002 1 2 CIVIL DEFENSE Sirens 19,500 30,000 Siren upgrades 18,000 TOTAL CIVIL DEFENSE I 37,5001 I 30,000 PUBLIC WORKS /ENGINEER Computers 6,000 4,000 2,000 6,000 4,000 Software upgrades (City wide) 4,500 File cabinets 2,500 Furniture (2000) 2,500 Computer disc storage (2000) 2,500 Printer 2,000 6,000 Software 700 2,100 700 700 Survey equip /misc 10,000 10,000 Vehicle 30,000 TOTAL PW /ENGINEER I 18,000 12,7001 12,1001 30,7001 10,700 PUBLIC WORKS /STREET Computer 2,000 2,000 2,000 Software 225 675 225 225 Software upgrades (City wide) 1,500 1,000 1,000 1,000 Truck and plow 110,000 Air compressor 15,000 Portable Truck sprayer 8,000 Pedestrian ramps 25,000 50,000 50,000 50,000 25,000 Sweeper 145,000 150,000 Sanders 2,000 2,000 5,000 Loader 100,000 100,000 1 Ton truck 47,000 47,000 50,000 Tar Kettle 20,000 1/2 ton pickup 23,000 26,000 Trailer 3,000 Plow wing 25,000 10,000 3 ton truck 120,000 Asphalt roller 18,000 Asphalt box/recycler 28,000 Tractor or Backhoe 85,000 Wood Chipper 30,000 Skid Loader /attachments 30,000 TOTAL PW /STREET PUBLIC WORKS /SHOP PLANNING Exhibit A YEAR 2004 1 2005 1 2006 161,5001 364,0001 125,0001 394,0001 359,2251 Metal band saw 4,000 Small equipment 10,000 10,000 10,000 10,000 Diagnostic equipment 10,000 TOTAL PW /SHOP 1 4,0001 10,000 10,0001 20,0001 10,0001 Computers 2,000 2,000 2,000 2,000 Software 125 900 125 125 Software upgrades (City wide) 2,250 2,000 2,000 2,000 Printers 5,000 TOTAL PLANNING 4 4,2501 9,1251 2,9901 4,1251 2,1251 • • • FIVE YEAR CIP - OPERATIONS Exhibit A 2002 -2006 DEPARTMENT /PROJECT SIGNS AND LIGHTING linage TOTAL GENERAL FUND SPORTS COMPLEX - RECREATION CENTER Computer 2,000 2,000 2,000 Monitoring system 9,000 Software 225 300 225 225 Software upgrades (City wide) 2,250 Bleacher upgrades 17,000 Lexan 6,000 Netting 1,000 1,000 1,000 TV - Lily Lake 1,000 Paint - Lily Lake 5,000 Propane Bottle filler 6,000 Zamboni blades 2,000 2,000 Rebuild compressor - Main 10,000 Ice resurfacer batteries 8,000 Tools 1,000 Edgers 5,000 General improvements 30,000 TOTAL SPORTS COMPLEX LIBRARY �ERATIONS phone Improvements 2,500 Computers & Upgrades 7,500 Printers 2,200 Book drop improvements 4,000 Shelving /Displays 29,500 Computer workstation 10,000 Lounge furniture 2,000 Lighting improvements 5,000 Securitey cameras 4,800 Inset resensitizers Adaptive Technology Automated System Upgrades Self check checkout stations 3M Checkin /Resensitizer Micro Film Reader /Printer Digital ID collection mgmt sustem Information kiosk Website server, network software TOTAL LIBRARY OPERATIONS PLANT 1 1 YEAR 1 2002 1 2003 2004 1 2005 1 2006 1 3,000 3,000 3,000 10,0001 844,3421 793,5001 787,0251 837,0501 923,125) 1 36,2501 15,2251 10,000 1,200 10,000 10,000 3,500 2,000 20,000 23,000 67,5001 69,7001 66,7001 Tuckpointing 8,000 HVAC equipment 15,000 Exit Doors 5,000 Carpeting 5,000 40,000 door program space 12,000 for /exterior signage (2001) 6,000 22,3001 10,2251 30,2251 10,000 1,200 11,000 12,000 7,200 1,200 30,000 10,000 3,000 3,000 2,000 23,000 23,000 12,000 7,500 45,556 10,000 15,000 119,7561 50,200 1 FIVE YEAR CIP - OPERATIONS Exhibit A 2002- 2006 (DEPARTMENT /PROJECT LIBRARY PLANT (cont) Update alarm systems Lift Station Upgrades Radio Alarms Sewer sealing Truck TOTAL SEWER PARKING FUND Hand held computer 1,800 ( 1 YEAR r 2002 1 2003 1 2004 2005 1 2006 Screened waste receptacle (2001) 2,500 Interior signage 2,000 Landscaping 10,000 5,000 3,000 Computer instruction station 3,500 Drive in drop -off area 300,000 Office Furniture 2,000 SE Exterior Stairs 20,000 Telephone system 12,000 Major rehab (without expansion) 10,000 15,000 TOTAL PLANT 1 53,5001 355,5001 39,0001 13,0001 15,0001 TOTAL LIBRARY 121,0001 425,2001 105,7001 132,7561 65,2001 PARK Computers 2,000 2,000 Software upgrades (City wide) 750 Lowell Park improvements (2001 carry) 180,000 Lowell Park imp. - additional 175,000 Lawn tractor 29,000 30,000 30,000 Resurface tennis courts 23,000 Bleachers 7,800 1/2 ton pickup 21,000 22,000 Nature preserve trail (2001) 29,000 1 ton truck 46,000 46,000 Plow for 1 ton 15,000 Small equipment 9,000 9,000 9,000 9,000 Software 150 300 150 150 Benches & Tables 20,000 20,000 Park Improvements 100,000 100,000 80,000 100,000 Nature Trail 50,000 50,000 Resurface basketball courts 15,000 Tractor /Loader 50,000 Playground Equipment 15,000 60,000 60,000 Skid loader 35,000 Boardwalk - Lily lake 4,000 Tanker Truck 90,000 Park land 300,000 TOTAL PARK 1 467,5501 277,1501 359,3001 549,1501 221,1501 SEWER 250,000 50,000 50,000 50,000 200,000 100,000 65,000 65,000 100,000 100,000 70,000 300,0001 115,0001 115,0001 300,0001 270,0001 Software 1,800 2,000 2,000 Upgrades 8,000 20,000 20,000 20,000 TOTAL PARKING 1 3,6001 8,0001 22,0001 22,0001 20,0001 GRAND TOTAL CITY C/O 1 1,772,7421 1,648,0751 1,411,3251 1,849,1811 1,529,7001 • • • FIVE YEAR CIP - OPERATIONS 2002- 2006 1 DEPARTMENT /PROJECT FINANCING: BONDED ON- BONDED TOTAL • • YEAR 1 2002 1 2003 1 2004 1 2005 Exhibit A 2006 1,619,142 1,525,075 1,274,325 1,527,181 1,239,700 153,600 123,000 137,000 322,000 290,000 1,772,7421 1,648,0751 1,411,3251 1,849,1811 1,529,7001 Note: Bonded expenditures require the issuance of General Obligation Bonds that are supported by a tax levy. Non - Bonded expenditures are financed by user fees or charges for services (e g., ice time or fieldhouse rental or sanitary sewer seance utility charges_ POTENTIAL PROJECTS 2002 - 2006 YEAR/PROJECT SECONDARY Library expansion Trails Lily Lake Phase 111 River Center Pioneer Park Total 2004 2002 SECONDARY Brown's Creek Park Park Trail System Levy Phase III Lowell Park Improvement Territorial Prison Park & Trail Total 2002 Secondary Total 2002 2003 SECONDARY Park Trail System Park Land Purchase Bet Tower (1872 Bell) Long Lake Trail (CR12 to Boutwell) Aiple Property Park ...1 --66-w Armory CR 15 Trail (62nd to CR12) Total 2003 Secondary Total 2003 2004 PRIMARY Street Improvement Total 2004 Primary Total 2004 Secondary 2002 PRIMARY North Hill Improvement 1,500,000 Local Stormwater Plan 150,000 I/ I 50,000 Storm Sewer Projects 100,000 West Business Park sidewalks 200,000 Total 2002 Primary 1 2,000,0001 200,000 100,000 750,000 3,000,000 300,000 4, 350, 0001 6,350,0001 2003 PRIMARY West Business Park sidewalks 200,000 Long Lake Water Quality 150,000 North Hill Improvement 1,500,000 I/1 50,000 Storm Sewer Projects 100,000 Training facility 35,000 Boutwell Intersection 250,000 Lily Lake Phase 11 150,000 50,000 600,000 25,000 250,000 4,500,000 1,000,000 150,000 Total 2003 Primary 1 2,435,0001 6, 575, 0001 9,010,0001 2004 1 2005 1 2006 1,000,000 1, 000, 0001 3,743,890 750,000 150,000 2,500,000 500,000 7, 643, 8901 8,643,8901 Exhibit B Total 1,500,000 150,000 50,000 100,000 200,000 2,000,0001 200,000 100,000 750,000 3,000,000 300,000 4, 350, 0001 6,350,0001 200,000 150,000 1,500,000 50,000 100,000 35,000 250,000 150,000 2,435,0001 50,000 600,000 25,000 250,000 4,500,000 1,000,000 150,000 6, 575, 0001 9,010,0001 1,000,000 1, 000, 0001 3,743,890 750,000 150,000 2,500,000 500,000 7, 643, 8901 8,643,8901 • • • POTENTIAL PROJECTS • 2002 - 2006 YEAR/PROJECT PRIMARY Street improvements SECONDARY Parking Ramp Downtown Cultural Center Remodel Fire station for Police Second Fire Station • RECAP 2002 2003 2004 2005 2006 • 2005 Total 2006 Primary Total 2006 Secondary Total 2006 GRAND TOTAL Total 2002 2003 2004 2005 •IMARY Street Project 1,000,000 1/1 50,000 Total 2005 Primary 1 1,050,0001 SECONDARY Library building expansion 5,218,300 Trails 750,000 Brown's Creek Park & Natural Area 500,000 Radio System- 800MHZ 500,000 Total 2005 Secondary 1 6,968,3001 Total 2005 1 8,018,3001 2006 2006 Exhibit B Total 1,000,000 50,000 1,050,0001 5,218,300 750,000 500,000 500,000 6,968,3001 8,018,3001 1,000,000 1,000 000 1 1,000,0001 1,000 4,000,000 4,000,000 1,500,000 1, 500, 000 500,000 500,000 1,160,000 1,160,000 1 7,160,0001 7,160, 0001 1 8,160,0001 8,160,0001 6,350,000 9,010,0001 8,643,8901 8,018,3001 8,160,0001 40,182,1901 6 01 8,643,890 8,018,300 8,160,000 1 40,182,1901 FIVE YEAR • FINANCING FOR POTENTIAL PROJECTS 2002 - 2006 2002 1 PROPERTY TAX SERVICE CHARGE PRIMARY North Hill Improvement 750,000 750,000 1,500,000 Local Stormwater Plan 150,000 150,000 I/1 50,000 50,000 Storm Sewer Projects 50,000 50,000 100,000 West Business Park sidewalks 100,000 100,000 200,000 Total Primary 2002 I 950,0001 200,0001 850,0001 1 2,000,000 SECONDARY Browns Creek Park 100,000 100,000 200,000 Park Trail System , 100,000 100,000 Levy Phase III 50,000 500,00 750,000 Lowell Park Improvement 3,000,000 3,000,000 Territorial Prison Park & Trail / 150 150,000 300,000 Total Secondary 2002 / 750,0001 3,350,0001 4,350,0001 TOTAL 2002 1,2 200,000 850,0001 750,000 3,350,0001 6,350,0001 2003 PRIMARY West Business Park sidewalks Long Lake water Quality North Hill Improvement I/1 Storm Sewer Projects Training facility Boutwell Intersection Lily Lake Phase II Total Primary 2003 1 100,000 750,000 50,000 50,000 35,000 125,000 1,110,000 150,000 50,000 125,000 150,000 475,0001 SPECIAL ASSESSMENT • EXHIBIT C • 100,000 750,000 850,0001 GRANTS CONTRIBUTION OR OTHER REV. 1 TOTAL 200,000 150,000 1,500,000 50,000 100,000 35,000 250,000 150,000 2,435,0001 FIVE YEAR CIP FINANCING FOR POTENTIAL PROJECTS 2002 - 2006 2003 Continued SECONDARY Park Trail System Park Land Purchase Bell Tower (1872 bell) Long Lake trail (CR 12 to Boutwell) AIp,1e -Pr.Q ep. rty Park Iew Armory CR 15 Trail (62nd to CR12) Total Secondary 2003 TOTAL 2003 2004 PRIMARY Street Improvement Total Primary 2004 SECONDARY Library expansion Trails Lily Lake Phase III River Center Pioneer Park Total Secondary 2004 TOTAL 2004 2005 PRIMARY Street improvements 1/1 • 1 PROPERTY 1 TAX 25,000 .� 1,000,000 1 1,026,0001 2 ,135,0001/ 500,000 500,0001 500,0001 500.000 SERVICE CHARGE 475,0001 150,000 150,0001 50,000 150,0001 SPECIAL ASSESSMENT GRANTS 1,000,000 1,000,0001 850,0001 1,000,0001 500,000 500,0001 500,0001 500,000 1 CONTRIBUTION 1 OR OTHER REV. 1 TOTAL 1 50,000 600,000 250,000 3,500,000 150,000 4,550,0001 4,550,0001 3,743,890 750,000 2,500,000 500,000 7,493,8901 7,493,8901 EXHIBIT C 50,000 600,000 25,000 250,000 4,500,000 1,000,00 150,000 6,575,000 9,010,0001 1,000,000 1,000,0001 3,743,890 750,000 150,000 2,500,000 500,000 7,643,8901 8,643,8901 1.000,000 50,000 • • • FIVE YEAR FINANCING FOR POTENTIAL PROJECTS 2002 - 2006 Total Primary 2005 2005 Continued SECONDARY Library Expansion Trails Browns Creek Park and Natural Area Radio System - 800MHZ 500,000 Total Secondary 2005 I 500,0001 TOTAL 2005 1 1,000,0001 50,0001 500,0001 2006 PRIMARY Street Improvements Total 2006 Primary SECONDARY Parking ramp Downtown Cultural Center (Armory) Remodel Fire Hall for Police Second Fire station Total 2006 Secondary TOTAL 2006 GRAND TOTAL PROPERTY TAX 500,000 1,000,000 1,000,000 1,000,0001 500,000 1,160,000 1,660,0001 1 2,660,0001 1 7 7,495,000V SERVICE CHARGE 50,000 1 875,0001 SPECIAL ASSESSMENT 500,000 • EXHIBIT C • 1,500,000 1,500,0001 1,500,0001 4,200,0001 CONTRIBUTION 1 GRANTS 1 OR OTHER REV. TOTAL 1,050,0001 1 17750,000 l 5,218,300 5,218,300 750000 750000 500,000 500,000 500,000 6,468,3001 6,968,3001 6,468,3001 8,018,3001 1,000,0001 2,500,000 4,000,000 1,500,000 1,500,000 500,000 1,160,000 4,000,0001 7,160,0001 4,000,0001 8,160,0001 25,862,1901 40,182,19 FIVE YEAR CIP Expenditure and Financing Summary 2002 - 2006 EXPENDITURE Operations Potential Projects TOTAL EXPEND. FINANCING Operations: Property Taxes Charges for Service Total Operations Potential Projects: Property Taxes Charges for Service Special Assessments State Grants Contributions Total Potential Projects TOTAL Financing 1 2002 $1,772,742 $1,648,075 $6,350,000 $9010000 / $8,122,742( 10;658,0751 $1,619,142 $153,600 $1,772,7421 200000 $8� $3,350,000 $6,350,000 $8,122,7421 YEAR OF EXPENDITURE /REVENUE 2003 2004 2005 $1,525,075 $123,000 $1,648,0751 $475,000 $850,000 $1,000,000 $4,550,000 $9,010 $10,658,0751 $1,411,325 $8,643,890 $1,849,181 $8,018,300 $10,055,2151 $9,867,4811 $1,274,325 $137,000 $1,527,181 $322,000 $1,411,3251 $1,849,181 2006 $1,529,700 $8,160,000 $9,689,7001 $1,239,700 $290,000 $1,529,7001 Exhibit D TOTAL $8,211,023 `40,182290 $48,393,2131 $7,185,423 $1,025,600 $8,211,0231 $500,000 $1,000,000 $2,660,000 $150,000 $50,000 $875,000 $500,000 $500,000 $1,500,000 _54,200.440 (.1,750,000 j $7,493,890 $6,468,300 $4,000,000 $25,862,190 $8,643,8901 $8,018,3001 $8,160,0001 $40,182,1901 $10,055,2151 $9,867,4811 $9,689,7001 $48,393,2131 • • FIVE YEAR CIP Property Tax Financing 2002 - 2006 2002 1 2003 Operations $1,619,142.00 $1,525,075 00 Potential Projects $1,200,00000 $2,135,000.00 TOTAL 1 $2,819,142.00 EXHIBIT E Year of Financing 2004 1 2005 1 2006 1 $1,274,325.00 $1,527,181.00 $1,239,700.00 $500,000 00 $1,000,000.00 $2,660,000.00 j $1,774,325.00 1 $2,527,181.00 1 $3,899,700.00 1 ( $14,680,423.00_ / TOTAL • $7,185,423 00 ($7,495,000.00 • • • • • Recommendation: Council adopt 5 -year CIP. MEMORANDUM TO: Mayor and Council FR: City Administrator RE: Proposed 5 -Year Capital Improvement Plan DA: January 4, 2002 Discussion: Accompanying this memo is the proposed 5 year Capital Improvement Plan ( "CIP "). The plan includes the years 2002 - 2006. The CIP is very similar to those that have been adopted in the past. The narrative at the beginning explains what makes up the CIP and, more importantly, the narrative explains that it is to be used as a financial planning tool and not as an authorization to encumber or expend funds. I can explain the CIP in more detail at the meeting. CITY OF STILLWATER FIVE YEAR Draft • CAPITAL IMPROVEMENT PLAN 2002 — 2006 Adopted by the City Council 2002 • • • SCHEDULE A - OPERATIONS SCHEDULE B - POTENTIAL PROJECTS SCHEDULE C - FINANCING � SCHEDULE D - EXPENDITURE AND REVENUE SUMMARY • NARRATIVE INDEX SCHEDULE E - PROPERTY TAX FINANCING 5 YEAR CAPITAL IMPROVEMENT PLAN 2002 - 2006 THE 5 YEAR CAPITAL IMPROVEMENT PLAN ( "CIP ") IS A FINANCIAL PLANNING TOOL. IT IS USED TO ENSURE EXPENDITURES ARE WELL PLANNED TO ENABLE THE CITY TO REPLACE NECESSARY CAPITAL OUTLAY ITEMS WHEN NEEDED, WITHOUT REQUIRING SIGNIFICANT FLUCTUATIONS IN THE TAX LEVY. THE CIP BASICALLY CONSISTS OF TWO TYPES OF EXPENDITURES. THE FIRST TYPE OF EXPENDITURE IS FOR OPERATIONS (SCHEDULE A). OPERATIONS EXPENDITURES INCLUDE ITEMS THAT ARE NEEDED TO PROVIDE BASIC SERVICES EACH YEAR. OPERATION EXPENDITURES ARE ALSO INCLUDED IN THE OFFICIAL ANNUAL BUDGET. THE SECOND TYPE OF EXPENDITURE IS CALLED POTENTIAL PROJECTS. POTENTIAL PROJECTS ARE PROJECTS THAT MAY TAKE PLACE IF THE FINANCING FOR THE PROJECT IS OBTAINED. THE MOST IMPORTANT ASPECT OF THE POTENTIAL PROJECT SCHEDULE IS THAT IT IDENTIFIES PROJECTS THAT COULD BE CONSIDERED AND, MORE IMPORTANTLY, IT SHOWS WHAT THE PRICE TAG IS FOR THE PROJECT (AND WHAT THE IMPACT WOULD BE ON PROPERTY TAX LEVIES). THE CIP ALSO INCLUDES THE FOLLOWING SCHEDULES: 1. SCHEDULE C - POTENTIAL PROJECT FINANCING. THIS SCHEDULE SHOWS HOW THE POTENTIAL PROJECTS WOULD NEED TO BE FINANCED. AS INDICATED BEFOE, IT IS HIGHLY UNLIKELY THAT ALL OF THE PROJECTS WOULD BE FINANCED BECAUSE OF THE IMPACT ON THE PROPERTY TAX LEVY. HOWEVER, THE PURPOSE OF USING THIS SCHEDULE IS TO SHOW WHAT THE IMPACT WILL BE ON THE PROPERTY TAX LEVY IF A POTENTIAL PROJECT WAS ORDERED. 2. SCHEDULE D - EXPENDITURE AND R EVENUE SUMMARY. THIS SCHEDULE COMBINES OPERATIONS EXPENDITURES AND POTENTAIL PROJECTS AND ALSO SUMMARIZES HOW THE EACH WOULD BE FINANCED. 3. SCHEDULE E - PROPERTY TAX FINANCING. YHIS SCHEDULE SHOULD BE USED AS A QUICK REFERENCE FOR DETERMINING WHAT THE PROPERTY TAX LEVY WOULD BE EACH YEAR TO FINANCE OPERATIONS AND POTENTIAL PROJECT CIP EXPENDITURES. FINALLY, BECAUSE IT IS A PLANNING TOOL ONLY, THE ADOPTION OF THE 5- YEAR CIP DOES NOT NECESSARILY TRANSLATE INTO ACTUAL EXPENDITURES. • • • FIVE YEAR CIP - OPERATIONS Exhibit A 2002 -2006 DEPARTMENT /PROJECT ELECTIONS Voting booths MIS Computer 3,000 E- Commerce -Phase I 13,000 Website upgrades 3,000 Software upgrades (City wide) 750 Software upgrades (Servers) 21,000 Juke box imaging system Server upgrades Phone system upgrades Hub /switch upgrade FINANCE TOTAL ADMINISTRATION PLANT /CITY HALL TOTAL PLANT /CITY HALL 1 2002 1 1 1 1 TOTAL MIS 1 40,7501 YEAR 2003 1 2004 1 2005 1 2006 1,9001 15,000 4,000 4,000 17,000 12,000 24,000 12,000 5,000 5,000 4,000 6,000 53,0001 24,0001 8,0001 23,0001 Financial system upgrade (2001) 50,000 Computer 2,000 6,000 2,000 Software upgrades (City wide) 3,000 475 1,425 475 475 Bursting machine 2,000 Printers 6,000 TOTAL FINANCE 1 55,0001 8,4751 7,4251 4751 2,475 ADMINISTRATION Imaging System upgrades (2001) 4,000 5,000 5,000 Computers 6,000 2,000 2,000 2,000 2,000 Software upgrades (City wide) 4,500 800 2,400 800 800 Printers 2,100 4,000 4,000 Human Resources software 12,000 HR software license and permits 7,000 Phase II - E government site 15,000 Fax 3,000 AS400 Printer 9,000 Copier 20,000 Upgrade interior locks 5,000 Postage Machine 10,000 Color copier 4,000 16,6001 Third floor remodeling (2001) 4,000 Floor burnisher 2,000 Elevate driveway (2001) 3,500 Parking Lot Improvements 35,000 Upgrade air handler 3,000 Rebuild boiler pump 2,200 Computers 2,000 16,000 Software Upgrades 750 15,000 Network Upgrades 5,000 36,8001 45,4001 45,000 18,000 5,000 5,000 2,8001 11,8001 16,000 20,000 25,000 52,4501 5,0001 5,0001 25,0001 01 • • • FIVE YEAR CIP - OPERATIONS 2002 -2006 (DEPARTMENT /PROJECT POLICE Illr uters 16,500 14,000 2,000 are upgrades (City wide) 11,250 Software 1,550 4,650 1,550 1,550 Laser printer 2,200 2,000 Squads w /Changeovers 62,000 90,000 94,000 96,000 98,000 Radios 1,300 Video Cameras 26,000 Body wire recording kit 2,500 Radar Units 15,000 15,000 Guns 10,000 30,000 Shooting Range in Basement 120,000 Imaging system 10,000 Investigator Vehicles 22,000 25,000 800 MHZ System 200,000 TOTAL POLICE 1 121,7501 115,0001 261,0001 169,5501 305,5501 FIRE Computer 2,000 2,000 2,000 2,000 Software upgrades (City wide) 3,750 Software 350 1,050 350 350 Printer 1,200 2,000 4x4 response vehicle 30,000 Fireboat conversion 7,000 Office Furniture 16,000 12,500 Vehicle extraction tool 4,000 Turn out gear 5,500 Ladder Truck (1/3) 200,000 240,000 240,000 iii ens restroom (2001) 34,842 al imaging camera 23,000 ass Fire Vehicle SUV 80,000 Epoxy floor 20,000 Communication head sets for two trucks 7,000 Portable radios 4,000 Elevate and surface sw driveway 12,000 New carpeting 5,000 Pagers 9,000 Tanker Truck 145,000 Defibrillator 3,000 Rescue Boat 85,000 Water Rescue /Air Truck 150,000 Attack Pumper 187,500 TOTAL FIRE 1 304,2921 151,0001 242,0001 150,0001 187,8501 BUILDING INSPECTIONS Computer 2,000 Software upgrades 2,000 Software upgrades (City wide) 2,250 4x4 pickup 22,000 Pickup truck Cell Phones Office furniture TOTAL BUILDING INSPECT. • 1 2002 1 2003 YEAR 2004 2,000 4,000 400 1,200 400 25,000 25,000 1,000 15,000 Exhibit A 2005 1 2006 15,000 6,000 400 1 28,2501 25,4001 19,2001 29,4001 4001 FIVE YEAR CIP - OPERATIONS 2002- 2006 DEPARTMENT /PROJECT 1 2002 CIVIL DEFENSE Sirens Siren upgrades TOTAL CIVIL DEFENSE PUBLIC WORKS /ENGINEER Computers 6,000 4,000 2,000 6,000 4,000 Software upgrades (City wide) 4,500 File cabinets 2,500 Furniture (2000) 2,500 Computer disc storage (2000) 2,500 Printer 2,000 6,000 Software 700 2,100 700 700 Survey equip /misc 10,000 10,000 Vehicle 30,000 TOTAL PW /ENGINEER 1 18,0001 12,7001 12,1001 30,7001 10,7001 PUBLIC WORKS /STREET Computer 2,000 2,000 2,000 Software 225 675 225 225 Software upgrades (City wide) 1,500 1,000 1,000 1,000 Truck and plow 110,000 Air compressor 15,000 Portable Truck sprayer 8,000 Pedestrian ramps 25,000 50,000 50,000 50,000 25,000 Sweeper 145,000 150,000 Sanders 2,000 2,000 5,000 Loader 100,000 100,000 1 Ton truck 47,000 47,000 50,000 Tar Kettle 20,000 1/2 ton pickup 23,000 26,000 Trailer 3,000 Plow wing 25,000 10,000 3 ton truck 120,000 Asphalt roller 18,000 Asphalt box/recycler 28,000 Tractor or Backhoe 85,000 Wood Chipper 30,000 Skid Loader /attachments 30,000 TOTAL PW /STREET PUBLIC WORKS /SHOP PLANNING TOTAL PLANNING 19,500 18,000 37,5001 YEAR 2003 1 2004 1 2005 1 2006 1 30,000 30,0001 Exhibit A 161,5001 364,0001 125,0001 394,0001 359, 2251 Metal band saw 4,000 Small equipment 10,000 10,000 10,000 10,000 Diagnostic equipment 10,000 TOTAL PW /SHOP 1 4,0001 10,0001 10,0001 20,0001 10,0001 Computers 2,000 2,000 2,000 2,000 Software 125 900 125 125 Software upgrades (City wide) 2,250 2,000 2,000 2,000 Printers 5,000 4,2501 9,1251 2,9001 4,1251 2,1251 • • • . FIVE YEAR CIP - OPERATIONS Exhibit A 2002- 2006 DEPARTMENT/PROJECT C IS AND LIGHTING Signage TOTAL GENERAL FUND SPORTS COMPLEX - RECREATION CENTER RY TIONS TOTAL LIBRARY OPERATIONS PLANT 1 1 2002 1 2003 844,3421 67,5001 1 Tuckpointing 8,000 HVAC equipment 15,000 Exit Doors 5,000 �etin 5,000 40,000 oor program space 12,000 g or /exterior signage (2001) 6,000 YEAR 2004 3,000 3,000 793,5001 787,0251 69,7001 66,7001 2005 1 2006 Computer 2,000 2,000 2,000 Monitoring system 9,000 Software 225 300 225 225 Software upgrades (City wide) 2,250 Bleacher upgrades 17,000 Lexan 6,000 Netting 1,000 1,000 1,000 TV - Lily Lake 1,000 Paint - Lily Lake 5,000 Propane Bottle filler 6,000 Zamboni blades 2,000 2,000 Rebuild compressor - Main 10,000 Ice resurfacer batteries 8,000 Tools 1,000 Edgers 5,000 General improvements 30,000 Telephone Improvements 2,500 Computers & Upgrades 7,500 10,000 10,000 11,000 12,000 Printers 2,200 1,200 1,200 7,200 1,200 Book drop improvements 4,000 Shelving /Displays 29,500 Computer workstation 10,000 10,000 10,000 30,000 10,000 Lounge furniture 2,000 Lighting improvements 5,000 Securitey cameras 4,800 Inset resensitizers 3,500 Adaptive Technology 2,000 3,000 3,000 2,000 Automated System Upgrades 20,000 Self check checkout stations 23,000 23,000 23,000 3M Checkin /Resensitizer 12,000 Micro Film Reader /Printer 7,500 Digital ID collection mgmt sustem 45,556 Information kiosk 10,000 Website server, network software 15,000 119,7561 50,2001 3,000 10,0001 837,0501 923,1251 TOTAL SPORTS COMPLEX 1 36,2501 15,2251 22,3001 10,2251 30,2251 FIVE YEAR CIP - OPERATIONS Exhibit A 2002 -2006 1 DEPARTMENT /PROJECT LIBRARY PLANT (cont) SEWER 1 2002 YEAR 1 2003 2004 1 2005 1 2006 Screened waste receptacle (2001) 2,500 Interior signage 2,000 Landscaping 10,000 5,000 3,000 Computer instruction station 3,500 Drive in drop -off area 300,000 Office Furniture 2,000 SE Exterior Stairs 20,000 Telephone system 12,000 Major rehab (without expansion) 10,000 15,000 TOTAL PLANT 1 53,5001 355,5001 39,0001 13,0001 15,0001 TOTAL LIBRARY 121,0001 425,2001 105,7001 132,7561 65,2001 PARK Computers 2,000 2,000 Software upgrades (City wide) 750 Lowell Park improvements (2001 carry) 180,000 Lowell Park imp. - additional 175,000 Lawn tractor 29,000 30,000 30,000 Resurface tennis courts 23,000 Bleachers 7,800 1/2 ton pickup 21,000 22,000 Nature preserve trail (2001) 29,000 1 ton truck 46,000 46,000 Plow for 1 ton 15,000 Small equipment 9,000 9,000 9,000 9,000 Software 150 300 150 150 Benches & Tables 20,000 20,000 Park Improvements 100,000 100,000 80,000 100,000 Nature Trail 50,000 50,000 Resurface basketball courts 15,000 Tractor /Loader 50,000 Playground Equipment 15,000 60,000 60,000 Skid loader 35,000 Boardwalk - Lily lake 34,000 Tanker Truck 90,000 Park land 300,000 TOTAL PARK 1 467,5501 277,1501 359,3001 549,1501 221,150' Update alarm systems 250,000 Lift Station Upgrades 50,000 50,000 50,000 200,000 100,000 Radio Alarms Sewer sealing 65,000 65,000 100,000 100,000 Truck 70,000 TOTAL SEWER 1 300,000' 115,0001 115,0001 300,0001 270,0001 PARKING FUND Hand held computer 1,800 Software 1,800 2,000 2,000 Upgrades 8,000 20,000 20,000 20,000 TOTAL PARKING 1 3,6001 8,0001 22,0001 22,0001 20,0001 GRAND TOTAL CITY CIO 1 1,772,7421 1,648,0751 1,411,3251 1,849,1811 1,529,7001 • • • . FIVE YEAR CIP - OPERATIONS 2002 -2006 (DEPARTMENT /PROJECT FINANCING: 'DED - BONDED TOTAL • • YEAR 1 2002 2003 1 2004 1 2005 1 2006 Exhibit A 1,619,142 1,525,075 1,274,325 1,527,181 1,239,700 153,600 123,000 137,000 322,000 290,000 1,772,7421 1,648,0751 1,411,3251 1,849,1811 1,529,7001 Note: Bonded expenditures require the issuance of General Obligation Bonds that are supported by a tax levy. Non - Bonded expenditures are financed by user fees or charges for services (e.g., ice time or fieldhouse rental or sanitary sewer service utility charges. POTENTIAL PROJECTS 2002 - 2006 YEAR/PROJECT SECONDARY Library expansion Trails Lily Lake Phase III River Center Pioneer Park Total 2004 2002 Total 2002 Primary SECONDARY Brown's Creek Park Park Trail System Levy Phase III Lowell Park Improvement Territorial Prison Park & Trail Total 2002 Secondary Total 2002 2003 SECONDARY Park Trail System Park Land Purchase Bell Tower (1872 Bet) Long Lake Trail (CR12 to Boutwell) Aiple Property Park CR 15 Trail (62nd to CR12) Total 2003 Secondary Total 2003 2004 PRIMARY Street Improvement Total 2004 Primary Total 2004 Secondary 2002 PRIMARY North Hill Improvement 1,500,000 Local Stormwater Plan 150,000 1/1 50,000 Storm Sewer Projects 100,000 West Business Park sidewalks 200,000 200,000 100,000 750,000 3,000,000 300,000 1 2,000,0001 4,350,0001 6,350,0001 PRIMARY West Business Park sidewalks 200,000 Long Lake Water Quality 150,000 North Hill Improvement 1,500,000 1/1 50,000 Storm Sewer Projects 100,000 Training facility 35,000 Boutwell Intersection 250,000 Lily Lake Phase 11 150,000 Total 2003 Primary 1 2,435,0001 2003 50,000 600,000 25,000 250,000 4,500,000 150,000 5,575,000 8,010, 0001 2004 1 1,000,000 1,000,0001 3,743,890 750,000 150,000 2,500,000 500,000 7,643,8901 8,643,8901 2005 1 2006 Exhibit B Total 1,500,000 150,000 50,000 100,000 200,000 2,000,0001 200,000 100,000 750,000 3,000,000 300,000 4,350,0001 6,350,0001 200,000 150,000 1,500,000 50,000 100,000 35,000 250,000 150,000 2,435,0001 50,000 600,000 25,000 250,000 4,500,000 150,000 5,575,0001 8,010,0001 1,000,000 3,743,890 750,000 150,000 2,500,000 500,000 1, 000, 0001 7,643,8901 8,643,8901 • • • • • POTENTIAL PROJECTS 2002 - 2006 YEAR/PROJECT j 2002 1 2003 2004 1 2005 2006 Total 1 2005 SIMARY eet Project 1,000,000 1,000,000 10 50,000 50,000 Total 2005 Primary I 1,050,0001 1 1,050,000 SECONDARY Library building expansion 5,218,300 5,218,300 Trails 750,000 750,000 Brown's Creek Park & Natural Area 500,000 500,000 Radio System- BOOMHZ 500,000 500,000 Total 2005 Secondary 1 6,968,3001 1 6,968,3001 Total 2005 1 8, 018, 3001 1 8, 018, 3001 2006 PRIMARY Street improvements Total 2006 Primary SECONDARY Parking Ramp Downtown Cultural Center Remodel Fire station for Police Second Fire Station RECAP 2002 2003 2004 2005 2006 Total 2006 Secondary Total 2006 GRAND TOTAL Total Exhibit B 1,000,000 1,000,000 1 1,000,000! 1,000,000! 4,000,000 4,000,000 1,500,000 1,500,000 500,000 500,000 1,160, 000 1,160, 000 7,160,0001 7,1 60,0001 1 8,160, 0001 8,160, 0001 6,350, 0001 8,010,0001 8, 643, 8901 8,018,3001 8,160,0001 39,182,1901 6,350,000 8,010,000 8,643,890 8,018, 300 8,160, 000 1 39,182,1901 FIVE YEAR FINANCING FOR POTENTIAL PROJECTS 2002 - 2006 2002 1 PROPERTY TAX • EXHIBIT C • SERVICE SPECIAL CONTRIBUTION CHARGE I ASSESSMENT I GRANTS I OR OTHER REV. I TOTAL PRIMARY North Hill Improvement 750,000 750,000 1,500,000 Local Stormwater Plan 150,000 150,000 I/1 50,000 50,000 Storm Sewer Projects 50,000 50,000 100,000 West Business Park sidewalks 100,000 100,000 200,000 Total Primary 2002 1 950,0001 200,0001 850,0001 1 2,000,0001 SECONDARY Browns Creek Park 100,000 100,000 200,000 Park Trail System 100,000 100,000 Levy Phase III 750,000 750,000 Lowell Park Improvement 3,000,000 3,000,000 Territorial Prison Park & Trail 150,000 150,000 300,000 Total Secondary 2002 1 750,0001 1 250,0001 3,350,0001 4,350,0001 TOTAL 2002 1 1,700,0001 200,0001 850,0001 250,0001 3,350,0001 6,350,000 2003 PRIMARY West Business Park sidewalks 100,000 100,000 200,000 Long Lake water Quality 150,000 150,000 North Hill Improvement 750,000 750,000 1,500,000 I/1 50,000 50,000 Storm Sewer Projects 50,000 50,000 100,000 Training facility 35,000 35,000 Boutwell Intersection 125,000 125,000 250,000 Lily Lake Phase II 150,000 150,000 Total Primary 2003 1 1,110,0001 475,0001 850,0001 2,435,0001 FIVE YEAR CIP FINANCING FOR POTENTIAL PROJECTS 2002 - 2006 2003 Continued SECONDARY Park Trail System 50,000 50,000 Park Land Purchase 600,000 600,000 Bell Tower (1872 bell) 25,000 25,000 Long Lake trail (CR 12 to Boutwell) 250,000 250,000 Aiple Property Park 1,000,000 3,500,000 4,500,000 CR 15 Trail (62nd to CR12) 150,000 150,000 Total Secondary 2003 1 25,0001 1 1,000,0001 4,550,0001 5,575,0001 TOTAL 2003 1 1,135,0001 475,0001 850,0001 1,000,0001 4,550,0001 8,010,0001 2004 PRIMARY Street Improvement Total Primary 2004 SECONDARY Library expansion Trails Lily Lake Phase III River Center Pioneer Park Total Secondary 2004 TOTAL 2004 2005 PRIMARY Street improvements I/1 Total Primary 2005 • PROPERTY TY I CHARGE I ASSESSMENT I GRANTS ' OR OTHER REV. 1 TOTAL 1 500,000 500,000 500,0001 500,0001 500,000 500,0001 150,000 1 150,0001 500,0001 150,0001 500,0001 50,000 50,0001 500,000 500,0001 • 1 EXHIBIT C 1,000,000 50,000 1,000,000 1,000,0001 3,743,890 3,743,890 750,000 750,000 150,000 2,500,000 2,500,000 500,000 500,000 7,493,8901 7,643,8901 7,493,8901 8,643,8901 1,050,0001 • FIVE YEAR • FINANCING FOR POTENTIAL PROJECTS 2002 - 2006 2005 Continued 2006 PROPERTY TAX SECONDARY Library Expansion Trails Browns Creek Park and Natural Area Radio System - 800MHZ 500,000 Total Secondary 2005 1 500,0001 TOTAL 2005 1,000,0001 50,0001 • EXHIBIT C • SERVICE CHARGE ` ASSESSMENT' GRANTS 1 OR OTHER REV. 1 TOTAL 500,0001 1 5,218,300 5,218,300 750000 750000 500,000 500,000 500,000 6,468,3001 6,968,3001 6,468,3001 8,018,300 PRIMARY Street Improvements 1,000,000 1,000,000 Total 2006 Primary 1 1,000,0001 1 1,000,0001 SECONDARY Parking ramp 1,500,000 2,500,000 4,000,000 Downtown Cultural Center (Armory) 1,500,000 1,500,000 Remodel Fire Hall for Police 500,000 500,000 Second Fire station 1,160,000 1,160,000 Total 2006 Secondary 1 1,660,0001 I 1,500,0001 1 4,000,0001 7,160,0001 TOTAL 2006 1 2,660,0001 1 1,500,0001 1 4,000,0001 8,160,0001 GRAND TOTAL 1 6,995,0001 875,0001 4,200,0001 1,250,0001 25,862,1901 39,182,1901 FIVE YEAR CIP Expenditure and Financing Summary 2002 - 2006 2002 YEAR OF EXPENDITURE /REVENUE 2003 2004 2005 2006 Exhibit D TOTAL EXPENDITURE Operations $1,772,742 $1,648,075 $1,411,325 $1,849,181 $1,529,700 $8,211,023 Potential Projects $6,350,000 $8,010,000 $8,643,890 $8,018,300 $8,160,000 $39,182,190 TOTAL EXPEND. 1 $8,122,7421 $9,658,0751 $10,055,2151 $9,867,4811 $9,689,7001 $47,393,2131 FINANCING Operations: Property Taxes $1,619,142 $1,525,075 $1,274,325 $1,527,181 $1,239,700 $7,185,423 Charges for Service $153,600 $123,000 $137,000 $322,000 $290,000 $1,025,600 Total Operations 1 $1,772,7421 $1,648,0751 $1,411,3251 $1,849,1811 $1,529,7001 $8,211,0231 Potential Proiects: Property Taxes $1,700,000 $1,135,000 $500,000 $1,000,000 $2,660,000 $6,995,000 Charges for Service $200,000 $475,000 $150,000 $50,000 $875,000 Special Assessments $850,000 $850,000 $500,000 $500,000 $1,500,000 $4,200,000 State Grants $250,000 $1,000,000 $1,250,000 Contributions $3,350,000 $4,550,000 $7,493,890 $6,468,300 $4,000,000 $25,862,190 Total Potential Projects 1 $6,350,0001 $8,010,0001 $8,643,8901 $8,018,3001 $8,160,0001 $39,182,1901 TOTAL Financing 1 $8,122,7421 $9,658,0751 $10,055,2151 $9,867,4811 $9,689,7001 $47,393,2131 • • • FIVE YEAR CIP Property Tax Financing 2002-2006 EXHIBIT E Year of Financing 2002 1 2003 2004 1 2005 2006 1 TOTAL 1 Operations $1,619,142.00 $1,525,075.00 $1,274,325.00 $1,527,181.00 $1,239,700.00 $7,185,423.00 Potential Projects $1,700,000.00 $1,135,000.00 $500,000.00 $1,000,000.00 $4,160,000.00 $8,495,000.00 TOTAL 1 $3,319,142.00 1 $2,660,075.00 1 $1,774,325.00 1 $2,527,181.00 1 $5,399,700.00 1 $15,680,423.001 • • • • • • Larry Daufenbach, Chief of Police STILLWATER POLICE DEPARTMENT 212 North Fourth Street Stillwater MN 55082 Dear Chief Daufenbach: Merry Christmas and Happy New Year! Dallas D. & V.Eileen Zimmerman 2100 Oak Glen Trail Stillwater MN 55082 (651)439 -2075 December 20, 2001 We would like to take this opportunity to formally express our gratitude to the Stillwater Police Department for their kindness and professionalism during and following the February 3, 2001 attempted murder in our home by Catherine Azimian. We were extremely impressed by the quick response to our 911 call, and it is with grateful hearts we thank the 911 Dispatcher, and all members of the Stillwater Police Department who responded to our urgent cry for help. We will forever be grateful to the Stillwater Police Department for helping us get through this traumatic episode. Special thanks to Sergeant David Roettger, Investigator Bradley Allen, and Investigator John Zizzo, for their efficiency and expertise. With our sincere appreciation, we would like to donate a Sony Digital Video Camera, color printer, and tripod, to the Stillwater Police Department. We hope this new equipment will be helpful with the investigative work. Sincerely, Name E \1 zNw\ ��, -.�,� Address 2 LY:) OT .V (- \c h , Sid Z SOLD BY \ QUANTITY 1 X RECEIVED BY YOUR ENTERTAINMENT CENTER FOR OVER 50 YEARS 242 North Main Street • Stillwater, MN 55082 • 651- 439 -5965 ❑ CASHv ❑ CHECK VISA/MC LAYAWAY -r DESCRIPTION' COr P\ ttA'x30 it I (-) 3 t b 1 Ix (0J (_,1Z `-- 0 str A r o ON ACC JU\ra `( r ) (\d -\-- ?;.( rn 2 Si__ 3 NO RETURN ON PARTS PAYMENT DUE UPON INVOICE. A LATE CHARGE OF 1.5% PER MONTH OR MINIMUM OF $2 WILL BE ADDED TO ALL PAST DUE INVOICES. \J Date: 1\;2h\ Phone No.: O 1 `E MDSE.,RETD. PAIDOUT 1 9 c--)L)(23‘ PRICE AMOUN SUB TOTAL SALES TAX : SUB TOTAL4. I DOWN- PAYMENT 100191 - C • / • • • LARRY J. DAUFFENBACH CHIEF OF POLICE December 28, 2001 Dallas and Eileen Zimmerman 2100 Oak Glen Trail Stillwater, Minnesota 55082 Dear Dallas and Eileen: iliwater ---;;;= THE BIRTHPLACE OF MINNESOTA POLICE DEPARTMENT Thank you for the donation of the video camera, printer, tripod and photo paper totaling $1432.39. The Stillwater Police Department will use the items in the investigation of crimes. This generous donation will allow the department to digitally video crime scenes and enhance our ability to analyze and distribute the image data collected. This will ultimately help us to solve crimes and improve our service to the public. A copy of your letter commending the officers who responded to your call for help on February 3r was placed into each of their personal files. I too, have commended the officers. I am very proud of the Stillwater Police Department, its officers and the professional help that we can deliver to the citizens of our community. CRAIG T. PETERSON CAPTAIN Again, thank you for this very generous donation. If the Stillwater Police Department can be of any service to you, please do not hesitate to call. Sincerely, Larry Dauffenbach, Police Chief Stillwater Police Department 212 North 4th Street • Stillwater, Minnesota 55082 Business Phone: (651) 351 -4900 • Fax: (651) 351 -4940 Police Response /Assistance: 911 r „ Memo • • To: Mayor and City Council From: Steve Russell, Community Development Directo Date: January 2, 2002 Subject: Initial Meeting of TH 36 Partnership Study This notice is being sent to you FYI. .The Planning Commission is representing the City in this study although you may participate if you like. Because the TH 36 is a significant regional and local transportation study, you will be notified of up coming meetings and study results. T.H. 36 Partnership Study Policy Advisory Committee Oak Park Heights, Stillwater, Washington Co., Mn /DOT 5 :30 Welcome and Introductions 5:45 Charge to Committee 5:50 Background - study origin - functional classification - interregional corridors - prior evaluations 6:15 Existing Conditions - traffic volumes - peak periods - congestion - traffic diversion 6:45 Break 5:30 -8:30 pm Room 560 Washington Co. Government Center 7:00 Future Conditions - Oak Park Heights - Stillwater - area growth patterns - traffic forecasts Wednesday 1/9/02 7:30 Intersection and Interchange Alternatives (types and options) 8:00 Key Factors, Issues, Priorities 8:20 Next Meeting and Upcoming Schedule 8 :30 Adjourn Rick Arnebeck, Mn/DOT Lynne Bly, Mn /DOT Lynne BIy, Mn /DOT Beth Bartz, SRF Consulting Group Kris Danielson, OPH Steve Russell, STW Beth Bartz, SRF Beth Bartz, SRF Dave Montebello, SRF PAC Discussion Lynne BIy, Mn /DOT • • • Memo • • To: Planning Commission From: Steve Russell, Community Development Director Date: December 10, 2001 Subject: TH #6 Partnership Study (Policy Advisory Committee) PAC Meeting Schedule Attached us the PAC meeting schedule. This is the TH 36 corridor study that we are doing with Oak Park Heights, Washington County and MnDot. Please mark your calendars for the kick -off meeting on January 9, 2002 at 5:30 (supper) at the Washington County Government Center. We will also have our City's regular CPC Meeting Monday January 14, 2002. T.H. 36 Partnerstiip Study A A, , ; ,,��„ f's,,. ,.-.., „,,,m roue y nevi ui y Vuu 111 f f IviC IVO 3th;ngt n County ..�� ,, ; � C�;an,y Goverrm ent Center Room 560 Date 2/13/2002 3/20/2002 4/10/2002 5/8/2002 6/12/2002 Time 5:30pm — 8:30 pm (supper provided) 6:30pm — 8:30pm 6 :30pm — 8:30pm 6:30pm — 8:30pm 6:30pm — 8:30pm 6:30pm — 8:30pm • • • • • • T.H. 36 Partnership Study Project Milestones • first PAC meeting in early- January, history/background for study, purpose, goals, etc. go over consultant's existing conditions technical memo, profile future conditions, and begin preliminary ID of the 6 initial alternatives for screening • by rnid Fehriiaiv rnn ' !t nt present nn -hi Hid findings and first rut crraaning of the celerted alternatives • mid -March open house -focus is on the results of the screening analysis of 6 aiteriiativeb including consequences of no-build and also info about existing and future conditions • end of March, PAC chooses 3 scenarios for detailed analysis • n April, 7"d o en hot rise, ronsu dtant .^.resents ;analysis finrlinns, PAC' henins roncancil s riicrnccinn • by mid -May, complete consensus discussions • end of May consultant completes draft report • early June PAC review and comment on report • end of 'Hine, consultant romnletes final rennrt December 18, 2001 Dear Ms. Medinger: WASHINGTON COUNTY D District 1 BOARD OF COMMISSIONERS GOVERNMENT CENTER 14949 62ND STREET NORTH • P.O. BOX 6 • STILLWATER, MINNESOTA 55082 -0006 651 -430 -6000 Facsimile Machine.-651--480-6017 Ms. Barbara Medinger 8802 Stonebridge Trail North Stillwater, MN 55082 It is my pleasure to inform you that at its meeting of December 18, 2001, the Washington County Board of Commissioners appointed you to the Brown's Creek Watershed District Board of Managers, to a fill an unexpired term to October 21, 2002. Watershed district meetings are held the second and fourth Mondays of each month. For additional information, you may wish to contact the Brown's Creek Watershed District at the Washington • County Soil and Conservation District, telephone 430 -6820. We appreciate your willingness to serve on this important watershed district position on behalf of Washington County. Sincerely, •(•(\u Myra Peterson, Board Chair Washington County Board of Commissioners pr c Board of Water and Soil Resources Craig Leiser, President, Brown's Creek Watershed District Washington County Soil and Water Conservation District ,ty Clerks within Brown's Creek Watershed District EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION 202OO Bill Pulkrabek District 2 Wally Abrahamson District 3 M yra Peterson t 1 District 4 /Chair Dick Stafford ' District 5 December 18, 2001 Mr. Timothy Freeman 2420 Driftwood Lane Stillwater, MN 55082 Dear Mr. Freeman: Sincerely, pr WASHINGTON COUNTY BOARD OF COMMISSIONERS GOVERNMENT CENTER 14949 62ND STREET NORTH • P.O. BOX 6 • STILLWATER, MINNESOTA 55082 -0006 651 - 430 -6000 Facsimile Machine 651 -430 -6017 Watershed district meetings are held the second and fourth Mondays of each month. For additional information, you may wish to contact the Brown's Creek Watershed District at the Washington County Soil and Conservation District, telephone 430 -6820. Myra Peterson, Board Chair Washington County Board of Commissioners cc: Board of Water and Soil Resources Craig Leiser, President, Brown's Creek Watershed District Washington County Soil and Water Conservation District /City Clerks within Brown's Creek Watershed District EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION Dennis C. Hegberg District 1 Bill Pulkrabek District 2 Wally Abrahamson District 3 Myra Peters District 4 /Chair Dick Stafford District 5 It is my pleasure to inform you that at its meeting of December 18, 2001, the Washington County Board of Commissioners appointed you to the Brown's Creek Watershed District Board of Managers, to a fill an unexpired term to October 21, 2003. We appreciate your willingness to serve on this important watershed district position on behalf of Washington County. • • • 3:00 p.rn. I, Call to Order /PledPe of Allegiance /Approval of Agenda 3:05 p.m. II. Dena Llnent /Council Liaison Rep orts A. Planning Commission B. Parks Commission C. Cable Commission D. Water Management Organizations F. Other Liaison/Staff reports • DEC -21 -2001 11:52 CITY OF OPH 3:10 p.m. III. Visitors /Public Comment Recycling Award (1) CITY OF OAK PARK HEIGHTS THURSDAY, DECEMBER 27, 2001 CITY COUNCIL, MEETING AGENDA 3:00 P.M. P.02/03 This is an opportunity for the public to address the Council with questions or concerns on issues not part of the regular agenda. (Please limit comments to 3 minutes in length.) 3:10 p.m. IV. Consent Agenda (Roll Call Vote) A. Approve Bills & Investments B. Approval of City Council Minutes — November 27, 2001 (2) C. Approval of Taxi License (3) D. TIF Transfer Resolution (4) E. Approval of Additional 2002 Amusement License (5) F. Home Occupation License Renewals (6) G. Findings of Fact to Revoke CUP for Kaxmann Jacks (7) 3:15 p.m. V Public Hearings None 3:15 p.m. VI. New Business A. Andersen Corp. TIF Reimbursement (8) $. Stillwater's Proposed Comprehensive Plan Amendment (9) C. Planning Commission Interview Schedule and Appointment Process (10) 3:30 p.m. VII. Old Business — None 3:25 p.m. VIII. Executive Session Labor Dispute /Arbitration 3:33 p.m. ix. Adiournment Socialgafhering of Jasaph s Family Rastaurant to follow LOCATION: RX TIME 12/21 '01 12 :29 LOCATION: CITY OF OAK PARK .HEIGHTS THURSDAY, DECEMBER 27, 2001 2:45 P.M. EDA AGENDA 1. Approve February 13, 2001 Minutes (1) 2. Central Business District Interfund Loan (2) 3. Capital Revolving Fund Interfund Loan (3) 4. Andersen Corp. TIF Reimbursement (see Council Packet Enclosure No. 8) 5. Adjournment P.X. TIME 12/21 '01 12:29 TOTAL P.03 • • • Chair Laabs Chair Laabs Chair LaBada Chair LaBoda February 7 Planning Commission 7:00 PM February 11 Park Committee 7:00 PM ; February 14 Town Board Meeting 7 :00 PM February 25 Township Dinner Meeting 6 :30 PM February 28 Town Board Meeting 7:00 PM Pat Bantu December 21, 2001 Clerk, Stiliwater Township Stillwater Township Calendar January 3 Planning Commission January 10 Town Board Meeting January 14 Park Committee January 24 Town Board Meeting (Quarry Road Hearing) 7:00 PM 7:00 PM 7:00 PM 7:00 PM March 7 Planning Commission 7:00 PM March 11 Park Committee 7:00 PM March 12 Annual Meeting 7:00 PM March 14 Town Board Meeting 7 :00 PM March 28 Town Board Meeting 7:00 PM April 4 Planning Commission 7:00 PM April 8 Park Committee 7:00 PM April 11 Town Board Meeting 7:00 PM April 18 Board of Review 5 :00 — 6:00 PM April 25 Town Board Meeting 7:00 PM rfaVC U1 / U1 December 13, 2001 PRESENT: STILLWATER TOWN BOARD MEETING Town Hall 7:00 PAD Chairperson Ken LaBoda, Supervisors Jim Doriott, Duane Laabs and Sheila -Marie Untiedt. Also, Attorney Tom Scott, Planner Meg McMonigal and Engineer Paul Pearson. 1. AGENDA - M /S /P Doriott /Laabs moved to adopt the agenda as amended. (3 ayes) 2. MINUTES - M /S /P Laabs /Doriott moved to approve the 11/8/01 Stillwater town board meeting minutes as written. (3 ayes) 3. TREASURER - Checks #15515 through #15578 were approved for payment. 4. BROWN'SpREEK WATERSHED - M /S /P Laabs /Doriott moved that Barbara Medinger be recommended by the Supervisors for a place on the board of managers for the Brown's Creek Watershed. (3 ayes) 5. FUND TRANSFERS - M /S /P Laabs /Doriott moved to transfer $4,819.52 from the building inspection fund to the general fund. This is the 15% portion of the building inspection fee due to the township. (3 ayes) M /S /P Laabs /Doriott moved a transfer of $33,991.00 from the general fun to the town hall renovation fund. This is the budgeted amount for the towl'I" hall renovation fund. (3 ayes) 6. CLOCK PURCHASE - M /S /P Doriott /Laabs moved to purchase a 620 -146 Lyncombe clock for the town hall at $426.93 which includes tax. (3 ayes) 7. TOWN HALL PICTURE - M /S /P Laabs /Doriott moved to purchase a picture of the town hall at election time in 2000 for $245.00 from the associated press. The clerk will have it framed for hanging in the town hall. (3 ayes) 8. COPY MACHINE PURCHASE - Moved to purchase an NP -7130 F Canon copier for $1,270.55 which includes tax. A clarification of the length of the $18.06 a month maintenance contract will be sought. 9. SHELVES AND FIRE EXTINGUISHERS - M /S /P Laabs /Doriott moved approval of an expense of $522.46 which includes tax for 22 feet of gorilla shelving and two fire extinguishers to be paid to Menards. (3 ayes) 7:35 p.m. Sheila -Marie Untiedt arrived. 10. ROBERT RANALLA - Mr. Ranalla has agreed to do odd jobs at the town hall when needed. His hourly rate is $30.00. His credentials and experience are of high quality. 11. LIVING COLOR PAYMENT - M /S /P Doriott / Laabs moved to approve check #2330 in the amount of $2,530.00 to Living Color dated November 16, 2001. (4 ayes) Stillwater Town Board Meeting - 12/13/01 Page Two 12. ATTORNEY RATE CHANGE - M /S /P Laabs /Untiedt moved to approve the following rate changes for the attorney effective 1/1/02. • Attorney, general $105.00 to $115.00 Attorney, developer $140.00 to $150.00 Legal assistant $ 40.00 to $ 45.00 Meeting rate $150.00 to $160.00 (hourly rate after 2 hours) (4 ayes) 13. HAZARDOUS MAILBOX - M /S /P Laabs /Doriott moved that Paul Pearson send a letter to the Kristmann family at 10084 Mendel Road about removing their non - conforming and hazardous mailbox. (4 ayes) 14. QUARRY ROAD - The hearing regarding the vacation of Quarry Road will be held on January 24, 2002 at 7:00 p.m. The attorney's office will send out notices and put the legal notice in the paper. Paul Pearson has completed survey work. 15. TRI -STATE TOWER REPRESENTATIVE - Kelly Sleeter was present to discuss taking down present tower at the Washington County Public Works site and putting p up a new one. It would be a non - conforming one. It would not comply with the county ordinances and would require several variances from the township. He is welcome to make an application. 16. JIM HINIKER - TOWNSHIP OPEN SPACE PROGRAM - Spoke about rules for the program - matching funds - looking into a 7% value for lots at the point they are sold for a park donation. Duane Laabs will donate time towards •this project. M /S /P Laabs /Doriott moved to direct the attorney to check into the feasibility of a 7% donation for lots at a developed price. (4 ayes) 17. ROD HUNTER - OTTO BERG PARK UPGRADE - The park committee is looking at enhancements for Otto Berg Park. 1. Move the softball diamond. 2. Add a basketball court. 3. Add a pavilion and picnic tables. 4. Add a surround for the biffy. 5. Etc. The park fund has a balance of $214,957.27 currently. It is estimated that enhancements will be about $100,000.00. 18. LEE GOHLIKE - OUT BUILDING ISSUE - M /S /P Laabs /Untiedt moved that a building on the Gohlike property be located as shown on the site plan submitted. The exterior is to be lime rock with brick around the windows per the footprint on the information submitted. (4 ayes) 19. PALMER MINOR SUBDIVISION - M /S /P Untiedt /Laabs moved to accept the recommendation of Meg McMonigal regarding a park donation for the Palmer Minor Subdivision found in a letter dated December 6, 2001. (3 ayes, Doriott nay) •20. OPEN SPACE DEVELOPMENT ORDINANCE - M /S /P Untiedt /Laabs moved to approve the ordinance as presented by the planning commission in recommendation 01 -05 December 10, 2001. (4 ayes) Stillwater Town Board Meeting 12/13/01 Page Three " 21. OTCHIPWE TRAILS - M /S /P Untiedt /Laabs moved to approve Xcel project #STGJ- OTC -AA5 gas and OTCH- SLT -AAK electric for installation in Otchipwe Trails Subdivision as approved by the township engineer. (4 ayes) 11/ 22. MENDEL ROAD SIGNAGE - M /S /P Untiedt /Doriott moved to adopt the recommendation of the township engineer for Raleigh Trucking to purchase and place signs on Mendel Road as found necessary by the traffic consultant. (4 ayes) 23. SIGN MANAGEMENT PLAN - As suggested by the township engineer, Raleigh Trucking could be responsible for noting signs in the township needing replacement and seeing that they are replaced. 24. MINOR AVENUE - BOUTWELL VALLEY ESTATES - M /S /P Untiedt /Doriott moved to accept the engineer's recommendation for new signage in Boutwell valley Estates. (4 ayes) 25. HELLER PROPERTY DAMAGE - A letter will be sent to the Hellers on 77th Street Court to the effect that the damage to their property by the snowplow will be takn care of. 26. PLANNING COMMISSION RE- APPOINTMENT - M /S /P Laabs /Doriott moved to re- appoint troy Schitsky, Lois Cutler, and Paul Hannon to the planning commission for another term. (4 ayes) Karen Richtman and Kathryn Roberts do not wish to have their terms renewed on the park committee. 27. TOWN HALL LANDSCAPING - Jeff Richtman would like to do the landscaping for the town hall as an eagle scout project. He would work with a professional landscape outfit. M /S /P Laabs /Doriott moved that a plan be forthcoming from Jeff Richtman for the supervisors to review. (4 ayes) 28. ADJOURNMENT - Meeting adjourned at 11:00 p.m. Clerk Chairperson Approved • Diane Ward From: Pat Raddatz [ Pat .Raddatz @co.washington.mn.us] Sent: Thursday, January 03, 2002 2:26 PM To: Wally Abrahamson (*Subject: Washington County Board Agenda - 1/8/02 • • Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda January 8, 2002, 9:00 a.m. 1. 9:00 - Roll Call 2. Pledge of Allegiance 3. Unfinished Business 4. Motion for Board to Adjourn Sine Die 5. New Roll Call 6. County Administrator - Nominations for Temporary Chair 7. Temporary Chair - Nominations for Chair of the County Board for 2002 8. Chair Elect - Nominations for Vice -Chair of the County Board for 2002 9 Set Board Meeting Dates for 2002 10. 9:15 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any item on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. 11. 9:25 - Consent Calendar 12. 9:30 - Public Hearing - Transportation and Physical Development - Ann Pung - Terwedo, Sr. Planner Amendment to Development Code Related to Planning Advisory Commission Membership 13. 9:45 - Public Hearing - Sheriff's Department - Steve Pott, Chief Deputy Sheriff Alcohol Licensing Enforcement Ordinance 14. 10:30 - Public Hearing - Recorder's Office - Cindy Koosmann, Recorder Revised Fee Schedule 15. 10:40 - General Administration - Jim Schug, County Administrator Commissioner Committee Assignments for 2002 16. 10:45 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on 1 committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 17. Board Correspondence 18. 10:55 - Adjourn 19. 11:00 - Washington County Regional Railroad Authority Convenes A. Roll Call B. Nominations for Election of Chair and Vice Chair of the RRA for 2002 C. RRA Minutes from October 16, 2001 D. Launching of the WCRRA Web Page E. Set Public Hearing on the Proposed WCRRA Property Management Plan F. Adjourn 20. 11:20 to 12:00 - Regional Railroad Authority Workshop with Transportation and Physical Development Discuss MN /DOT Proposal to Assume Responsibility for the Planning of the Red Rock Commuter Rail Corridor and the Central Corridor Plan between Minneapolis and St. Paul 21. 12:00 - Lunch 22. 12:30 to 1:00 - Board Workshop with Office of Administration Reallocation of Turned -Back and Unused 2001 CDBG Funds ****************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** *Meeting Notices Reminder: No Board Meeting on January 29, 2002 - 5th Tuesday January 8 - Personnel Committee 2:00 p.m., Washington County Government Center January 8 - Mental Health Advisory 4 :00 p.m., Washington County Government Center January 8 - Metropolitan 911 Board 10:30 a.m., 2099 University Avenue West - St. Paul January 9 - MELSA 12:00 p.m., 1619 Dayton Avenue - St. Paul January 9 - Rush Line Corridor Commissioners 3:30 p.m., White Bear Lake City Hall January 10 - Community Services Advisory 7:30 a.m., Washington County Government Center January 10 - Metropolitan Mosquito Control Commission 9:00 a.m., 2099 University Avenue West - St. Paul January 10 - Metro TAB 12:30 p.m., 230 East 5th St., Mears Park Centre - St. Paul January 10 - Central Corridor Coordinating Committee 3:30 p.m., 1919 University Avenue West - St. Paul January 10 - Minnesota Extension Committee 2 • 5:00 p.m., 1825 Curve Crest Blvd. - Stillwater * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Washington County Board of Commissioners Consent Calendar - January 8, 2002 onsent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and /or separate action. The following items are presented for Board approval /adoption: Administration A. Approval of the December 11 and 18, 2001 Board meeting minutes. B. Approval of resolution awarding the 2002 newspaper publishing bids. C. Approval of a Memorial Day appropriation of $100 each upon request in 2002 for the Stillwater Citizens' Memorial Day Association and Washington County Posts and Barracks. D. Approval of resolutions setting minimum salaries for the County Sheriff and County Attorney for the next term. E. Authorization to amend Policy No. 1012, Mileage Reimbursement, to increase mileage for individuals using personal vehicles on County business to the new IRS mileage rate of 36.5 cents per mile, effective the pay period beginning January 6, 2002. F. Approval to appoint Gary Kriesel, Stillwater, to the Library Board to a first term expiring December 31, 2004; Appointment of Sue St. Sauver, May Township, to the Community Services Advisory Committee to fill an unexpired term to December 31, 2003; and appointment of Floyd Bates, Forest Lake, to the Mental Health Advisory Committee as a Consumer Representative to a first term expiring December 31, 2004. G. Approval to appoint Paul Weiler, Non - profit Juvenile Courts Group Representative and ob Utecht, Stillwater Neighborhood Representative to the Washington County Courts P lanning Advisory Committee. Assessment, Taxpayer Services and Elections H. Approval of classification of land as non - conservation for the following two parcels: # 31.032.20 located in New Scandia Township and #29.030.21.34.0177 located in Willernie. Community Services I. Approval of the 2002 contract with Family Means to provide respite care services. Human Resources J. Approval to modify Section 17 of the County Personnel Rules and Regulations (Insurance /Benefits) as it applies to retiree medical insurance coverage for employees hired after 1/1/2002. K. Approval to change the name of the Department of Human Resources to the Department of Human Resources, Employee Safety, and Risk Management. L Approval of a 12 -month .5 F.T.E. Special Project Real Estate /Taxpayer Services Technician position in the County Recorder's office. M. Approval of a .5 F.T.E. Special Project Social Worker I position in the Community Services Department through 12/31/02. Sheriff • N. Approval of Change Order #2 to the Service Agreement with Motorola. 3 • • • SCOTT McCALLUM Governor State of Wisconsin For Immediate Release — Jan. 4, 2002 Contact: Tim Roby. Governors Communications Director (608) 266-8110 FYI GOVERNOR ASKS PRESIDENT TO RECONSIDER STILLWATER BRIDGE MITIGATION Governor McCallum seeks completion of Environmental Impact Statement to move project forwarcl MADISON — Gov. Scott McCallum is asking President Bush to reconsider a $15 million environmental mitigation requirement to retain the existing lift bridge and build a new bridge over the St. Croix River between Houlton, Wis., and Stillwater. Minn. In addition, Gov. McCallum seeks completion of an Environmental Impact Statement for the new bridge. These are moves that will accelerate the process of building the much- needed bridge. "My number one priority is building Wisconsin," Gov. McCallum said. "In order to maintain our quality of life and enhance economic development in western Wisconsin, we must move ahead xvith this project. That's why I am asking President Bush and the federal government to complete the Environmental Impact Statement and reconsider the additional $15 million environmental mitigation requirement to retain the existing lift bridge." The $15 million mitigation requirement applies to the disposition of the existing lift bridge, and should be separated from the process to approve the new bridge, according to a federal report. The states of Minnesota and Wisconsin had agreed in early 2000 to an $8.4 million mitigation package that included the eventual removal of the lift bridge. Gov. McCallum has reached agreement with Minnesota officials on a process to restart a long delayed environmental study. Pursuant to the agreement, the Minnesota Department of Transportation, as the lead agency for the project, will solicit stakeholders for concurrence in reviving the environmental study. Successfully completing the Environmental Impact Statement is critical to the construction of a new bridge. A four -lane, $135 million bridge is planned to replace the 70- year -old Stillwater lift bridge. The existing bridge needs to be replaced due to structural deterioration, along with a two -lane design that creates severe traffic congestion in peak periods. More than 15,000 vehicles use the Stillwater lift bridge daily, a figure forecasted to rise to 34,400 vehicles per day within 20 years. The bridge project is a joint effort between the departments of Transportation in Wisconsin and Minnesota, with assistance from the two states' departments of Natural Resources, the Federal Highway Administration, and other local, state and federal agencies and private organizations. Both states suspended planning work on the bridge earlier this year, citing a lack of consensus and funding for alternatives for the existing bridge. - -- 30 - -- .0. Box 7863, Madison, Wisconsin 53707 • (608) 266 -1212 • FAX (608) 267 -8983 • e -mail: wisgov(ii gov.state.wi.us � .� SCOTT McCALLUMVM `q gull January 4, 2002 President George W. Bush The White House 1600 Pennsylvania Avenue NW Washington, DC 20500 Dear President Bush, Governor State of Wisconsin As you know, 1 have been working to resolve the issue of the St. Croix River Bridge connecting Houlton, Wisconsin and Stillwater, Minnesota. I have received the report on this issue from the US Institute for Environmental Conflict Resolution entitled, "One River, Two Bridges — A Conflict Assessment of the Existing and Proposed St. Croix River Bridges between Stillwater. Minnesota and Houlton. Wisconsin." 1 thank the Federal Government for its support of this project. The recommendation of the Executive Summary is to create two separate processes with separate groups to focus on the future of the Lift Bridge and the future of the New Bridge. The report further recommends that WisDOT and MnDOT be actively involved in the New Bridge process. The over arching goal of the New Bridge group, as recommended. will be to complete the environmental impact statement process. A critical part of the Lift Bridge group's charge is to address the $15 million mitigation requirement imposed by the former Secretary of the Interior, Bruce Babbitt to retain the existing Lift Bridge. In addition, the report outlines a process for resolution of the current Lift Bridge. Included in that is a discussion about additional mitigation. I believe this will continue to be a key issue. 1 ask that you provide guidance and direction to the natural resource and historic preservation agencies that the institute recommends be involved in determining the future of the current Lift Bridge. However, I have ongoing concerns about the process used by your predecessors, led by the Department of interior in late 2000, that included the $15 million mitigation requirement to retain the existing Lift Bridge. Our respective state transportation agencies and state departments of natural resources agreed in early 2000 to an $8.4 million mitigation package that included the eventual removal of the Lift Bridge. I continue to have concerns about the appropriateness of the specified mitigation funding level requirements and ■would welcome further analysis of the funding levels by your agencies in consultation with the appropriate state -level agency stakeholders. Further, the funding discussions need to include the specific mitigation items for which funds are being expended and ensure that those expenditures are justified. 1 recommend that this consultation begin as expeditiously as possible so these matters can be resolved. P.O. Box 7863, Madison. Wisconsin 53707 (608) 266 -1212 FAX (608) 267 -8983 e -mail: wisgovrc'�i gov.state.wi.us • • • • • • President George W. Bush December 18. 2001 Page 2 Again, 1 thank the Federal Government for its support in examining the bridge process. 1 look forward to working Nvith all parties to reenergize the process. Your support is key to our success. Sincerely, Scott McCallum Governor cc: The Honorable Jesse Ventura, Governor of Minnesota Secretary Norman Mineta, US Department of Transportation Secretary Gale Norton, US Department of the Interior Secretary Terry Mulcahy, Wisconsin DOT Commissioner Elwyn Tinklenbeng, Minnesota DOT STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER MN 55082 -4806 (651) 439 -1675 FAX (651) 439 -0012 Board of Trustees Meeting Agenda Tuesday, January 8, 2002, 7 P.M. 1. Call to Order 2. Adoption of the Agenda A+ 3. Communications and Public Commentary I 4. Consent Calendar A A. Adoption of Minutes+ B. Payment of Bills C. Monthly Activity Report* D. Other Activity Reports+ E. Web Site Usage Report* F4 Director and Other Staff Reports+ G. Financial Report — You have 11130101 report. No later report has been rec'd. H. Policy Review — Recreational video loan period in Circulation Policy. 5. Staff Technology and Internet Use Policy (Revised) A+ 6. Fundraising Feasibility Study Report — Bruce Binger I 7. MLA Legislative Action A. Platform A+ B. Legislative Day I+ 8. Director's Personnel Evaluation D 9. Nile Kriesel's Retirement Party I 10. Committee Reports 11. Other 12. EXECUTIVE SESSION 13. Adjournment At 8:15 P.M., there will be coffee and cake to honor retired Board member Nick Gorski. If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday, January 7, 2002. A= Action Item I= Information Item D= Discussion Item += Document in Packet *= Document to be Distributed at Meeting #= Document Previously Distributed • • • • • • STILLWATER PUBLIC LIBRARY 223 N. FOURTH ST. STILLWATER, MN 55082 -4806 651439 -1675 FAX 651439 -0012 AGENDA ITEM 4. A. Board of Trustees Meeting Minutes Tuesday, December 11, 2001 Present: Bill Fredell, Bill Hickey, Rick Hodsdon, Victor Myers, Jessica Pack, ML Rice, Brian Simonet, Andrea Tipple Absent: Dick Huelsmann Staff Present: Lynne Bertalmio, Carolyn Blocher 1. Call to Order The meeting was called to order by President Hickey. 2. Adoption of the Agenda The agenda was adopted after a motion by Rice and a second by Hickey. Andrea Tipple, new Board member was welcomed. 3. Communications and Public Commentary Lynne announced a gift from the Stillwater Trolley. 4. Consent Calendar The Consent Calendar was adopted including payment of bills totaling $27,827.92. The motion to accept was made by Hickey and seconded by Myers. The motion passed. 5. Staff Technology and Internet Policy A discussion was held with several suggestions and questions of clarification being raised. The policy was tabled so staff could respond and re -work some of the language. 6. Circulation Policy Carolyn pointed out to the Board that there was a paragraph which had been relocated from the Collection policy to the Circulation policy. Both had been previously approved, so this was an information item. 7. 2002 Budget Cuts The City approved cuts from budgets to match projected revenue information. Lynne made recommendations to the Board on incorporating these cuts into the SPL 2002 budget. A motion by Fredell with a second by Hickey was made to adopt the revised budget. The motion passed. 8. Building Centennial Brainstorming Session The Public Information Task Force had met to begin developing a plan for celebrating the centennial of the building. While enjoying popsicles, Board members brainstormed ideas for a successful celebration. Recommendations regarding the celebration will wait until after the Feasibility study report in January. 9. Parking Study This item was added to the agenda to determine if there were any updates. Lack of available parking continues to be an issue. 10. Director's Personnel Evaluation The Executive Committee planned to meet after the meeting to set a date to conduct a personnel evaluation. 11. 2002 Exempt Salaries The Board was reminded that we could adopt exempt salaries now or we could wait until after the contract is settled. No decision was made. 12. Task Force /Committee Reports The Facility Committee planned to meet. Board Chair Hickey mentioned that he is serving on a Parks and Open Space Task Force for the City. The Task Force will explore options for additional parking. 13. Other 14. Adjournment The meeting adjourned at 8:25 p.m. • • • CITY OF OAK PARK HEIGHTS TUESDAY, JANUARY 8, 2002 CITY COUNCIL M.EEflNG AGENDA 7:00 P.M. • 7:00 p.m. I. Call to Order /Apnzov_a _ _ _ l o f Agenda/Pleb o - • e _f Allegiance 7:05 p. II. Department /Council Liaison Reports A. Planning Commission B. Park Commissio C. Cable Commission D. Water Management Organizations E. Other Liaison/Staff reports 7:10 p.m. III. Visitors /Publi Comment Recycling Award This is an opportunit for the public to address the Council with questions or concerns on issues not part of the rcgular agenda. (please limit comments to 3 minutes in length.) TV. Consent Aenda (Roll Call Vote) A. Approve Bi1L & Investments B. Approval of Cit Council Minutes — December 11, 2001 • C. Approve Investment Policy D. Approve Resolution Designating 2002 Checking and Bank Accounts E. Approve Resolutio Designating the Courier New and the Stillwater Gazette as the City of Oali Pariz Heig Official Newspaper F. Approve Resoluti Designating the Stillwater Gazette as the City of Oak Park Heights' Official Newspaper for Time Sensitive Materials G. Approve Resolution Designating Heritage Printing as the City of Oak Part; Heights' Official Printer for City Newsletters • 7:10 p.m. K. Approve Annual Contracts for Building Inspections L. Approve Year of Service Recommendation 7:15 p.m. V. Public Hearings Public Hearing to Amend Ordinance 301 for Building Fees 7:25 p. VI. N Business A. Boutwell's Landing P Transfer B. Stillwat Forcl Amended CUP and Variance C. Oak Park Ponds Sigii Variance LOCATION: 1-1. 1. Approve 2002 Board of Appeal and Equalization /Op Book Meeting Date Receive Invitation to Discuss Next Steps i Water Governance Project J. Set Date and Tim for Joint Worksession with Lake Elmo RX TIDE 01/04 '02 10:32 8:37 p.m. VIII. Adjournment LOCATION: D. City Council Meeting Dates E. Resolution Approving Appointments for the City of Oak Park Heights in 2002 F. Alcohol Compliance Checks G. Tobacco Compliance Checks H. Tobacco Compliance Check Failure I. First State Bank Bayport Donation • J. City of Stillwater Request for Police Assistance for Lumberjack Days K. Communit Development Block Grant Program 1. Request for Proposals 2. Formula Allocations for 2002 -2003 L. Planned Unit Development Ordinance Review (Mayor's Request) M. Staffing Issue (Mayor's Request) N. Appoint Planning Commissioner 8:25 p.m. VII. Old Business A. Thermal/Infrared Camera Scald gathering at JoaepA s Family Restaurant to follow RX TIME 01/04 '02 10:32 TOTAL P.03 • Planner: Engineer: Clerk: Chair: Laabs Stillwater Township January 10, 2002 7:00 p.m. Regular Meeting, Stillwater Town Hall Call To Order Agenda: Adopt Minutes: Approve Minutes: December 13, 2001 Regular Town Board Meeting Johansson Variance Hearing Treasurer: 1. Claims & Checks 2. Budget Items for Approval (per Warren) Attorney: 1. Dangerous Dog Ordinance 2. Sign Open Space Ordinance 3. Update J. Lipinsky's Complaints re: Otchipwe Hills Old Business:. Adiourn Notes: Payroll Claims Please. 1. Updates re: Hazardous Mailbox and Heller Curb Damage 1. Approve Board of Review Date 2. Miscellaneous Items Committees: Report Marine WMO — D. Johnson People: 8:00 PM 1. Steve Nelson Report 8:15 PM 2. M. Raleigh — Mining Permit Renewal New Business: 1. Maroneys — check/insurance update received. 2. Waste Management — no check yet/insurance update received. 01 /01 /2002 Pat Bantli Diane Ward From: Pat Raddatz [Pat.Raddatz @co.washington.mn.us] Sent: Friday, January 04, 2002 3:41 PM To: Wally Abrahamson Subject: Washington County Board Summaries: December 4, 11 & 18, 2001 Summary of Proceedings Washington County Board of Commissioners December 4, 2001 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Peterson presided. Assessment, Taxpayer Services and Elections Approval of Resolution No. 2001 -143, classifying tax forfeited land. Commissioner Reports, Comments, Questions The Commissioners reported on the following items: - Commissioner Hegberg reported: The United Way Board of the Greater Twin Cities will begin the 211 first call for help phone system next year; Report given on the AMC Conference, MCIT Conference and the Minnesota Association of Governments Investing for Counties meeting; - Commissioner Stafford asked that the Board discuss its membership to the AMC group prior to budget discussions next year; - Commissioner Peterson reported: The Central Corridor Committee is considering the issue of whether it should be a commuter rail or light rail corridor; The Metro Engagement on Shelter and Housing is having a tour on Wednesday, December 12. Community Services Department Approval of Child Care Resource and Referral /School -Age Care grant agreement with Minnesota Department of Children, Families and Learning for $42,840; General Administration Approval of the following actions: - Bob Zick, Maplewood, addressed the Board regarding irregularities in the recent School Board District 622 election; - November 20, 2001 Board meeting minutes; - Appointment of Adam Carlson, to the Sentence to Services Advisory Committee; - Appointment of Jean Brown, to the Courts Planning Advisory Commission and to the Historic Courthouse Advisory Council; - Proclamation honoring Matailua and Lupepau of Tonga on their engagement to be married; - Joe Sanzone, Director and Jim Stark, Public Affairs Coordinator, presented an update on the 2001 Metropolitan Mosquito Control Board programs and 2002 budget; - Resolution No. 2001 -044, authorizing the Washington County Housing and Redevelopment Authority employees to be covered by the Washington County health insurance program; - Board correspondence was received and placed on file. Transportation and Physical Development Approval to reschedule the public hearing originally scheduled for December 11, 2001 to January 8, 2002 for an amendment to the Development Code, Planning Advisory Commission membership. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. **** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 1 Summary of Proceedings Washington County Board of Commissioners December 11, 2001 Present were Commissioners Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Dennis C. Hegberg, District 1 absent. Board Chair Peterson presided. Assessment, Taxpayer Services and Elections Approval of off /on sale and Sunday liquor license and off sale 3.2 percent malt liquor license for Meister's Bar & Grill of Scandia, Inc. Commissioner Reports, Comments, Questions The Commissioners reported on the following items: - Commissioner Stafford reported he visited a waste management landfill plant in Glencoe; - Commissioner Pulkrabek asked for an update on the reimbursement for election equipment purchased by the County. He was informed that the request might have been placed on hold by the State Department of Administration; - Commissioner Abrahamson asked that the two applicants to the Brown's Creek Watershed District be placed on next week's agenda for appointment; - Commissioner Peterson announced that a general agreement has been reached with MN /DOT to specify what will be in an agreement as MN /DOT takes over rail corridors. Community Services Department Board workshop held with the Workforce Investment Board to hear an update on the past year's activities. General Administration Approval of the following actions: - Craig Solberg and Dave Pieczynski from Motorola gave a demonstration of the 800 - megahertz radio frequency currently being installed in several counties; 0 Revisions to the Washington County Data Practices Manual, Policy #1300; Update given on the State budget shortfall; - Board correspondence was received and placed on file; - Board Workshop held to discuss reallocation of turned -back and unused 2001 Community Development Block Grant funds; - Board Workshop held to discuss the strategic planning process. Public Health and Environment Approval of the following actions: - Dan Schoepke, Senior Environmental Specialist, presented with a Public Service Award from the Recycling Association of Minnesota for his efforts in developing recycled product kits as educational tools; - Resolution No. 2001 -145, waste delivery agreements for delivery of waste to the Resource Recovery Facility; - Board Workshop held to discuss sustainable building designs. Transportation and Physical Development Approval of the following actions: - Adopt the Parks Division amended Commercial Use Policy and approval of the proposed 2002 parks fees and charges; - Contract with Rumpca Excavating, Inc. in the amount of $34,896 for slope repairs on CSAH 16; - Update on Woodbury Library /Park Project; - Approval of draft documents and selection of County Commissioner liaison to the Library Board and County Administrator Schug to the Library Park Association Board of Directors; - Resolution No. 2001 -146, proclamation establishing the R.H. Stafford Library as the name for the new Washington County Branch Library in Woodbury; 411, Logo and letter sizes approved for exterior and monument sign for the new library in oodbury. 2 A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. ***************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Summary of Proceedings Washington County Board of Commissioners December 18, 2001 Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Peterson presided. 2002 Taxation Information Meeting The County Board held a Taxation Information meeting at 7:00 p.m. to receive comments on the proposed 2002 County budget. Commissioner Reports, Comments, Questions The Commissioners reported on the following items: - Commissioner Hegberg reported on his trip to Tonga to attend the engagement party of the King's granddaughter; - Commissioner Pulkrabek read a letter into the record from David K. Porter, a practicing attorney, who praised the county front -line employees in probate, juvenile, Court Administration, Recorder's & Torrens, Tract Index and Property Tax offices for their helpful and observant actions; - Commissioner Stafford reported that the East Metro Radio Board voted to extend the system to the end of 2003; This recommendation will be coming back to the Ramsey and Washington County Boards for consideration. Community Services Department Approval of the following actions: - Contract between Community Services and Oak Ridge Place to provide assisted living plus services to eligible Washington County residents. - Contract with Mains'l Services, Inc. to provide home and community based services for persons with developmental disabilities. - 2002 -2003 contract with Human Services, Inc. for primary outpatient chemical dependency treatment. - 2002 -2003 contract with Fairview Healthcare Services, dba Fairview Recovery Services, for primary outpatient chemical dependency treatment for adolescents and adults. - 2002 -2003 contract with Avalon Programs, LLC, for primary outpatient chemical treatment for adults. - 2002 -2003 contract with We Care Counseling, Inc. for primary outpatient chemical dependency treatment. - 2002 -2003 contract with Burkwood, Inc. for inpatient, halfway house, and extended care chemical dependency treatment for adults. - 2002 -2003 contract with On- Belay, Inc. for primary outpatient chemical dependency treatment for adolescents. - 2002 -2003 contract with Kinnic Falls, Inc. for halfway house chemical dependency treatment for adults. - 2002 -2003 contract with Cedar Ridge, Inc. for adult inpatient, extended care and sub- acute detoxification chemical dependency treatment. - Contract between Community Services and Elder Haven Homes to provide assisted living plus services and respite care to eligible Washington County residents. - Contract between Community Services and New Perspective of Minnesota, Inc. to provide assisted living plus services and respite care to eligible Washington County residents. - Information only on child foster care daily basic maintenance, initial clothing allowance and Difficulty of Care rate for 2002; - 2002 -2003 contract with Haven Chemical Health Systems, LLC, dba The Haven in Woodbury, for primary outpatient dependency treatment; - Submit required Service Development Plan for Seniors for CY 2002 to the Department of Human Services. Court Services Department Approval of the following actions: 3 - Renew ongoing Juvenile Accountability Incentive Block Grant; - Workshop held to discuss the Community Circles program in Washington County. General Administration Approval of the following actions: November 27 and December 4, 2001 Board meeting minutes; Appointment /Reappointments to advisory committees for 2002: District 1 Karla Wetherby, Hugo, reappointed to the Community Development Block Grant Advisory Committee; Patrick Taylor, Stillwater, reappointed to the Historic Courthouse Advisory Council; Dennis C. Hegberg, Forest Lake, reappointed to the Housing and Redevelopment Authority; Molly E. Korthals, Forest Lake, reappointed to the Mental Health Advisory Council; Christopher Ness, Marine on St. Croix, appointed to the Parks and Open Space Commission; District 2 Randall LaFoy, Birchwood, reappointed to the Community Corrections Advisory Board; Charles Burfeind, Oakdale, reappointed to the Parks and Open Space Commission; District 3 Janet Robert, Stillwater, reappointed to the Community Corrections Advisory Board; John Rheinberger, Stillwater, appointed to the Community Services Advisory Committee; Gayle Hudak, Stillwater, reappointed to the Historic Courthouse Advisory Council; Richard Ulrich, Stillwater, reappointed to the Planning Advisory Commission; District 4 Jon Auge, Cottage Grove, reappointed to the Community Development Block Grant Citizen's Advisory; District 5 Don Arnold, Hastings, reappointed to the Parks and Open Space Commission; At Large Arthur Potts, Scandia, reappointed to the Board of Adjustment and Appeals; Gary Kriesel, Stillwater, Community Development Block Grant Citizen's Advisory Committee; Sara Wolff, Stillwater, reappointed to the Community Development Block Grant Citizen's Advisory Committee; Glen Brown, Cottage Grove, reappointed to the Noxious Weed Appeal Committee; Vincent Anderson, Stillwater, reappointed to the Personnel Board of Appeals; Ilk Joni Polehna, Stillwater, reappointed to the Public Health Advisory Committee; enneth W. Crabb, M.D., Woodbury, reappointed to the Public Health Advisory Committee; Confirmation of the following committee appointments Chief Lindy Swanson, Law Enforcement Representative, reappointed to the Community Corrections Advisory Board; Pat Zenner, Public Defender Representative, reappointed to the Community Corrections Advisory Board; Sheriff James Frank, Washington County Law Enforcement, reappointed to the Community Corrections Advisory Board; Mary Waldkirch, Victims Representative, reappointed to the Community Corrections Advisory Board; Sonnie Smith, Minority Representative, reappointed to the Community Corrections Advisory Board; Majel Carroll, Non - Profit Representative, reappointed Community Services Advisory Committee; Deanna Storbakken, AMI Representative, appointed to the Mental Health Advisory Council; Lucy Hollinshead, Child Mental Health Professional, reappointed to the Mental Health Advisory Council; Gaylord Rous, Adult Mental Health Professional, reappointed to the Mental Health Advisory Council. - Agreement with Ramsey County Housing and Redevelopment Authority for administration of Washington County's HOME Investment Partnership program; - County comments on the proposed amendment of Tax Increment Financing District No. 2 by the City of Newport; - Resolution No. 2001 -149, 2002 salary for the County Sheriff and Chief Deputy; - Resolution No. 2001 -150, 2002 salary for the County Attorney and his assistants; - Resolution No. 2001 -151, 2002 salary for the County Administrator; - Resolution No. 2001 -152, establish County Commissioners' salaries and expenses and benefits for 2002; al - Appointment of Timothy Freeman, Stillwater, and Barbara Medinger, Stillwater Township, to the Brown's Creek Watershed District Board of Managers; - Board correspondence was received and placed on file; 4 - Resolution No. 2001 -153, adopting the Washington County proposed budget for payable 2002; - Resolution No. 2001 -154, certifying property tax levies for Washington County payable 2002; - Resolution No. 2001 -155, certifying property tax levies for Washington County Housing and Redevelopment Authority payable 2002; - Board workshop held to discuss County Commissioner Committee assignments for 2002. Human Resources Department Approval of the following actions: - Amend the flexible benefits plan effective January 1, 2002; - Create and substitute a supervisory position of Deputy Director of the Department of Human Resources for the vacancy of an Administrative Aide I position; - Continue a Special Project Office Technician II position in Community Services through December 31, 2001, to assist in medical assistance programs. Public Health and Environment Approval of the following actions: - Contract amendment with the Minnesota Pollution Control Agency for the operation of a Household Hazardous Waste Management program; - Agreement with Excel Energy for collection of fluorescent lamps. Sheriff's Office Approval of the following actions: - Resolution No. 2001 -147, annual snowmobile safety enforcement agreement; - Radio antenna site lease agreement with the City of Stillwater; - Public hearing set for January 8, 2002 at 9:30 a.m. for an ordinance relating to alcohol licensing and enforcement; - Revisions to Washington County Data Practices Manual, Policy 1300, Appendix A (Fee Schedule). Transportation and Physical Development Approval of the following actions: - Resolution No. 2001 -156, joint powers agreement for CSAH 12 /T.H. 244 intersection modification traffic study; - Commercial use fee schedule for the Historic Courthouse and the 2003 rental fees for clients; - Resolution No. 2001 -148, bid award for Year 2002 motor vehicle fuel supplies to Kath Brothers Fuel Oil Co.; - Contract with Westwood Professional Services, Inc. for professional engineering services; - Contract with Real Estate Appraisal Advisors for provision of valuations on five properties along CSAH 38; - Contract for refuse pick up at County facilities to the lowest responsible bidder, Tennis Sanitation; - Contract with Harris Air Systems for mechanical services to provide a new make -up air handler and ductwork at the Government Center; - Contract amendment with Clean Sweep, Inc. for snow removal services at County facilities; - Extend contract with R. Richard Gauger for professional project management for the Woodbury Library construction project through December 31, 2002; - Staff to negotiate with R. Richard Gauger for reimbursement of professional liability insurance for 2000 and 2001 and waiver of the 2002 professional liability; A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. Pat Raddatz, Administrative Assistant Washington County Phone: (651) 430 -6014 e -mail: pat.raddatz @co.washington.mn.us 5 • • WASHINGTON COUNTY BOARD OF COMMISSIONERS Preview of Coming Attractions JANUARY 8 Public Hearing — Transportation and Physical Develop ment /Land Management/Land Survey The County Board will hold a public hearing to consider an amendment to the Washington County Development Code, Chapter One Administration, Planning Advisory Commission, 8.2 Commission Membership and Meetings 1/4/2002 Public Hearing — Liquor License. Civil Penalty Ordinance - The Minnesota Department of Public Safety is now requiring that local units of government have a civil penalty ordinance in place for establishments who have violated the law by selling alcohol to underage persons. Failure to have a civil penalty ordinance will preclude the local unit of government from receiving state aide to conduct compliance checks. The Washington County Sheriff's Department is developing a draft ordinance for consideration by the County Board. Workshop - Regional Rail Authority The County Regional Rail Authority will meet in a workshop setting to discuss the MN DOT proposal to assume responsibility for the planning of the Red Rock Commuter Rail Corridor and the Central Corridor Plan between Minneapolis and St. Paul. JANUARY 15 Workshop — Funding for CIP County staff will review the county's 5 -year and long term capital improvement needs for roads and other infrastructure, facilities, parks, and technology; approximate costs; and options for funding them. Public Hearing — 2002 — 2006 CIP Agenda - Legislative Priorities The County Board will approve its 2002 legislative agenda in preparation for its January 22 meeting with State Legislators Workshop with Watershed Districts and WMO's — 5:30 p.m. The County Board will host a meeting of watershed districts and WMO's to discuss future strategies in implementing the recommendations of the Water Governance Project in light of the recent Court of Appeals ruling. Meeting with Townships — 6:30 p.m. The County Board will meet with township officials to discuss the respective roles of the county and townships in planning and zoning. JANUARY 22 Meeting with State Legislators 5:00 p.m. at Oak Marsh Golf Club The County Board will meet with the State legislative delegation and the County's lobbyist to review the County's legislative priorities for the 2002 Legislative Session JANUARY Agenda — Award Bid for Radio Upgrade The County Board will award a bid to upgrade the County's public safety radio system. The proceeds for the project will come from the County's recent issuance of CIP Bonds. Workshop — Transportation and Physical Development Report and discussion on condition of the security system at the Law Enforcement Center Workshop — Impact on MN Property Tax Law Changes on Payments in Lieu of Taxes County staff will report to the County Board on the impact of the new property tax laws on the payments made to the county in lieu of taxes for certain tax exempt properties such as HRA housing projects. The Board will also review other elements of the tax law changes and their effect on the Washington County tax base. • • • • • • JAN UARY /FEBRUARY 2002 Agenda - Report on County Collections Status The Departments of Financial Services, Court Administration and the County Attorney will update the Board on the status of the Collections Project that is focusing on collecting past due fines and fees owed to the County. FEBRUARY Workshop — Receive Interim Report on Problems with November 6, 2001 Elections and Options for Addressing these issues MARCH 5 Workshop — Community Development Block Grant The Board will hold a workshop to review CAC recommendations for CDBG competitive funding, review proposals for CDBG formula allocation funding, and review the HOME program allocation proposal. APRIL 2 Public Hearing — CDBG Projects APRIL Ioint Meeting with Ramsey County to Review Report on Public Solid Waste Collection The County Boards of Washington and Ramsey Counties will meet to receive an update on the project to explore the possibility of public solid waste collection that is being researched by staff. MAY 28, 2002 Agenda — Commissioner Redistricting — Final Date for Completion The County Board will approve a redistricting plan for County Commissioner Districts based oe 2000 Census data. The new districts will apply in the 2002 fall election. FUTURE Workshop — County Workforce Development The Human Resources Director will coordinate a workshop based on the strategic planning issue that a group has been working on concerning workforce development issues of the present and future including issues such as attraction and retention of qualified staff, workforce issues of the future and supply and demand for certain types of skilled employees BID OPENINGS Ventilation Modifications LEC Boiler /Chiller Room January 9, 2002 • • • • • Present were Commissioners Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Commissioner Dennis C. Hegberg, District 1 absent. Board Chair Peterson presided. Assessment, Taxpayer Services and Elections Summary of Proceedings Washington County Board of Commissioners December 11, 2001 Approval of off/on sale and Sunday liquor license and off sale 3.2 percent malt liquor license for Meister's Bar & Grill of Scandia, Inc. Commissioner Reports, Comments, Questions The Commissioners reported on the following items: Commissioner Stafford reported he visited a waste management landfill plant in Glencoe; Commissioner Pulkrabek asked for an update on the reimbursement for election equipment purchased by the County. He was informed that the request might have been placed on hold by the State Department of Administration; - Commissioner Abrahamson asked that the two applicants to the Brown's Creek Watershed District be placed on next week's agenda for appointment; - Commissioner Peterson announced that a general agreement has been reached with MN/DOT to specify what will be in an agreement as MN/DOT takes over rail corridors. Community Services Department Board workshop held with the Workforce Investment Board to hear an update on the past year's activities. General Administration Approval of the following actions: - Craig Solberg and Dave Pieczynski from Motorola gave a demonstration of the 800 - megahertz radio frequency currently being installed in several counties; - Revisions to the Washington County Data Practices Manual, Policy #1300; - Update given on the State budget shortfall; - Board correspondence was received and placed on file; - Board Workshop held to discuss reallocation of turned -back and unused 2001 Community Development Block Grant funds; - Board Workshop held to discuss the strategic planning process. Public Health and Environment Approval of the following actions: - Dan Schoepke, Senior Environmental Specialist, presented with a Public Service Award from the Recycling Association of Minnesota for his efforts in developing recycled product kits as educational tools; - Resolution No. 2001 -145, waste delivery agreements for delivery of waste to the Resource Recovery Facility; - Board Workshop held to discuss sustainable building designs. Transportation and Physical Development Approval of the following actions: Adopt the Parks Division amended Commercial Use Policy and approval of the proposed 2002 parks fees and charges; Contract with Rumpca Excavating, Inc. in the amount of $34,896 for slope repairs on CSAH 16; Update on Woodbury Library/Park Project; - Approval of draft documents and selection of County Commissioner liaison to the Library Board and County Administrator Schug to the Library Park Association Board of Directors; Resolution No. 2001 -146, proclamation establishing the R.H. Stafford Library as the name for the new Washington County Branch Library in Woodbury; Logo and letter sizes approved for exterior and monument sign for the new library in Woodbury. A compete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. • • • Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally • Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Peterson presided. 2002 Taxation Information Meeting The County Board held a Taxation Information meeting at 7:00 p.m. to receive comments on the proposed 2002 County budget. Commissioner Reports, Comments, Ouestions The Commissioners reported on the following items: - Commissioner Hegberg reported on his trip to Tonga to attend the engagement party of the King's granddaughter; - Commissioner Pulkrabek read a letter into the record from David K. Porter, a practicing attorney, who praised the county front -line employees in probate, juvenile, Court Administration, Recorder's & Torrens, Tract Index and Property Tax offices for their helpful and observant actions; Commissioner Stafford reported that the East Metro Radio Board voted to extend the system to the end of 2003; This recommendation will be coming back to the Ramsey and Washington County Boards for consideration. Community Services Department Summary of Proceedings Washington County Board of Commissioners December 18, 2001 Approval of the following actions: - Contract between Community Services and Oak Ridge Place to provide assisted living plus services to eligible Washington County residents. - Contract with Mains'l Services, Inc. to provide home and community based services for persons with developmental disabilities. 2002 -2003 contract with Human Services, Inc. for primary outpatient chemical dependency treatment. - 2002 -2003 contract with Fairview Healthcare Services, dba Fairview Recovery Services, for primary outpatient chemical dependency treatment for adolescents and adults. 2002 -2003 contract with Avalon Programs, LLC, for primary outpatient chemical treatment for adults. 2002 -2003 contract with We Care Counseling, Inc. for primary outpatient chemical dependency treatment. 2002 -2003 contract with Burkwood, Inc. for inpatient, halfway house, and extended care chemical dependency treatment for adults. 2002 -2003 contract with On- Belay, Inc. for primary outpatient chemical dependency treatment for adolescents. - 2002 -2003 contract with Kinnic Falls, Inc. for halfway house chemical dependency treatment for adults. - 2002 -2003 contract with Cedar Ridge, Inc. for adult inpatient, extended care and sub -acute detoxification chemical dependency treatment. - Contract between Community Services and Elder Haven Homes to provide assisted living plus services and respite care to eligible Washington County residents. Contract between Community Services and New Perspective of Minnesota, Inc. to provide assisted living plus services and respite care to eligible Washington County residents. Information only on child foster care daily basic maintenance, initial clothing allowance and Difficulty of Care rate for 2002; 2002 -2003 contract with Haven Chemical Health Systems, LLC, dba The Haven in Woodbury, for primary outpatient dependency treatment; Submit required Service Development Plan for Seniors for CY 2002 to the Department of Human Services. Court Services Department Approval of the following actions: - Renew ongoing Juvenile Accountability Incentive Block Grant; - Workshop held to discuss the Community Circles program in Washington County. General Administration Approval of the following actions: - November 27 and December 4, 2001 Board meeting minutes; Appointment/Reappointments to advisory committees for 2002: District 1 Kara Wetherby, Hugo, reappointed to the Community Development Block Grant Advisory Committee; Patrick Taylor, Stillwater, reappointed to the Historic Courthouse Advisory Council; Dennis C. Hegberg, Forest Lake, reappointed to the Housing and Redevelopment Authority; Molly E. Korthals, Forest Lake, reappointed to the Mental Health Advisory Council; Christopher Ness, Marine on St. Croix, appointed to the Parks and Open Space Commission; District 2 Randall LaFoy, Birchwood, reappointed to the Community Corrections Advisory Board; Charles Burfeind, Oakdale, reappointed to the Parks and Open Space Commission; District 3 Janet Robert, Stillwater, reappointed to the Community Corrections Advisory Board; John Rheinberger, Stillwater, appointed to the Community Services Advisory Committee; Gayle Hudak, Stillwater, reappointed to the Historic Courthouse Advisory Council; Richard Ulrich, Stillwater, reappointed to the Planning Advisory Commission; District 4 Jon Auge, Cottage Grove, reappointed to the Community Development Block Grant Citizen's Advisory; District 5 Don Arnold, Hastings, reappointed to the Parks and Open Space Commission; At Large Arthur Potts, Scandia, reappointed to the Board of Adjustment and Appeals; Gary Kriesel, Stillwater, Community Development Block Grant Citizen's Advisory Committee; Sara Wolff, Stillwater, reappointed to the Community Development Block Grant Citizen's Advisory Committee; Glen Brown, Cottage Grove, reappointed to the Noxious Weed Appeal Committee; Vincent Anderson, Stillwater, reappointed to the Personnel Board of Appeals; Joni Polehna, Stillwater, reappointed to the Public Health Advisory Committee; Kenneth W. Crabb, M.D., Woodbury, reappointed to the Public Health Advisory Committee; Confirmation of the following committee appointments Chief Lindy Swanson, Law Enforcement Representative, reappointed to the Community Corrections Advisory Board; • • • Pat Zenner, Public Defender Representative, reappointed to the Community Corrections Advisory Board; Sheriff James Frank, Washington County Law Enforcement, reappointed to the Community Corrections Advisory Board; Mary Waldkirch, Victims Representative, reappointed to the Community Corrections • Advisory Board; Sonnie Smith, Minority Representative, reappointed to the Community Corrections Advisory Board; Majel Carroll, Non - Profit Representative, reappointed Community Services Advisory Committee; Deanna Storbakken, AMI Representative, appointed to the Mental Health Advisory Council; Lucy Hollinshead, Child Mental Health Professional, reappointed to the Mental Health Advisory Council; Gaylord Rous, Adult Mental Health Professional, reappointed to the Mental Health Advisory Council. Agreement with Ramsey County Housing and Redevelopment Authority for administration of Washington County's HOME Investment Partnership program; - County comments on the proposed amendment of Tax Increment Financing District No. 2 by the City of Newport; Resolution No. 2001 -149, 2002 salary for the County Sheriff and Chief Deputy; - Resolution No. 2001 -150, 2002 salary for the County Attorney and his assistants; - Resolution No. 2001 -151, 2002 salary for the County Administrator; - Resolution No. 2001 -152, establish County Commissioners' salaries and expenses and benefits for 2002; Appointment of Timothy Freeman, Stillwater, and Barbara Medinger, Stillwater Township, to the Brown's Creek Watershed District Board of Managers; - Board correspondence was received and placed on file; • - Resolution No. 2001 -153, adopting the Washington County proposed budget for payable 2002; - Resolution No. 2001 -154, certifying property tax levies for Washington County payable 2002; Resolution No. 2001 -155, certifying property tax levies for Washington County Housing and Redevelopment Authority payable 2002; Board workshop held to discuss County Commissioner Committee assignments for 2002. • Human Resources Department Approval of the following actions: - Amend the flexible benefits plan effective January 1, 2002; Create and substitute a supervisory position of Deputy Director of the Department of Human Resources for the vacancy of an Administrative Aide I position; Continue a Special Project Office Technician II position in Community Services through December 31, 2001, to assist in medical assistance programs. Public Health and Environment Approval of the following actions: - Contract amendment with the Minnesota Pollution Control Agency for the operation of a Household Hazardous Waste Management program; - Agreement with Excel Energy for collection of fluorescent lamps. Sheriffs Office Approval of the following actions: - Resolution No. 2001 -147, annual snowmobile safety enforcement agreement; Radio antenna site lease agreement with the City of Stillwater; Public hearing set for January 8, 2002 at 9:30 a.m. for an ordinance relating to alcohol licensing and enforcement; Revisions to Washington County Data Practices Manual, Policy 1300, Appendix A (Fee Schedule). Transportation and Physical Development Approval of the following actions: - Resolution No. 2001 -156, joint powers agreement for CSAH 12/T.H. 244 intersection modification traffic study; Commercial use fee schedule for the Historic Courthouse and the 2003 rental fees for clients; Resolution No. 2001 -148, bid award for Year 2002 motor vehicle fuel supplies to Kath Brothers Fuel Oil Co.; - Contract with Westwood Professional Services, Inc. for professional engineering services; Contract with Real Estate Appraisal Advisors for provision of valuations on five properties aloe CSAH 38; Contract for refuse pick up at County facilities to the lowest responsible bidder, Tennis Sanitation; Contract with Harris Air Systems for mechanical services to provide a new make -up air handler and ductwork at the Government Center; Contract amendment with Clean Sweep, Inc. for snow removal services at County facilities; Extend contract with R. Richard Gauger for professional project management for the Woodbury Library construction project through December 31, 2002; Staff to negotiate with R. Richard Gauger for reimbursement of professional liability insurance for 2000 and 2001 and waiver of the 2002 professional liability; A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota. • • • • • • Present were Commissioners Dennis C. Hegberg, District 1; Bill Pulkrabek, District 2; Wally Abrahamson, District 3; Myra Peterson, District 4; and Dick Stafford, District 5. Absent none. Board Chair Peterson presided. Assessment, Taxpayer Services and Elections Approval of Resolution No. 2001 - 143, classifying tax forfeited land. Commissioner Reports, Comments, Ouestions The Commissioners reported on the following items: Commissioner Hegberg reported: The United Way Board of the Greater Twin Cities will begin the 211 first call for help phone system next year; Report given on the AMC Conference, MCIT Conference and the Minnesota Association of Governments Investing for Counties meeting; Commissioner Stafford asked that the Board discuss its membership to the AMC group prior to budget discussions next year; Commissioner Peterson reported: The Central Corridor Committee is considering the issue of whether it should be a commuter rail or light rail corridor; The Metro Engagement on Shelter and Housing is having a tour on Wednesday, December 12. Community Services Department General Administration Transportation and Physical Development Summary of Proceedings Washington County Board of Commissioners December 4, 2001 Approval of Child Care Resource and Referral /School -Age Care grant agreement with Minnesota Department of Children, Families and Learning for $42,840; Approval of the following actions: Bob Zick, Maplewood, addressed the Board regarding irregularities in the recent School Board District 622 election; November 20, 2001 Board meeting minutes; Appointment of Adam Carlson, to the Sentence to Services Advisory Committee; - Appointment of Jean Brown, to the Courts Planning Advisory Commission and to the Historic Courthouse Advisory Council; Proclamation honoring Matailua and Lupepau of Tonga on their engagement to be married; - Joe Sanzone, Director and Jim Stark, Public Affairs Coordinator, presented an update on the 2001 Metropolitan Mosquito Control Board programs and 2002 budget; - Resolution No. 2001 -044, authorizing the Washington County Housing and Redevelopment Authority employees to be covered by the Washington County health insurance program; - Board correspondence was received and placed on file. Approval to reschedule the public hearing originally scheduled for December 11, 2001 to January 8, 2002 for an amendment to the Development Code, Planning Advisory Commission membership. A complete text of the Official Proceedings of the Washington County Board of Commissioners is available for public inspection at the Office of Administration, Washington County Government Center, 14949 62nd Street N., Stillwater, Minnesota.