HomeMy WebLinkAbout2002-12-03 CC Packet
411tEGULAR MEETING
RECESSED MEETING
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-25
Council Chambers, 216 North Fourth Street
December 3, 2002
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CONSENT AGENDA*
1. Resolution 2002-265, dire
2. Resolution 2002-266, ce
3. Resolution 2002-267,
4. Resolution 2002-26
5. Approval of Human R
6. Parks Board Re me
7. Resolution est lis
8. Release of d
9. Approval
2003
10. Appro
5.
6.
City Attorney
City Administrator
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Lumber Baron Hotel ownership transfer to Waterstreet Partners LLC
STAFF REPORTS
1.Police Chief 3. City Clerk
2.Fire Chief 4. Director of Admin.
7:00 P.M. AGE
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of November 12
ber 19, 2002 Minutes.
.ETITIONS, INDIVIDUALS, DELEGATIONS & COMMEN
~PEN FORUM
The Open Forum is a portion of the Coun
the meeting agenda. The Council may ak
to staff regarding investigation of the
address Council on subjects which are not a part of
reply at the time of the statement or may give direction
essed.
of bills
elinquent garbage bills.
tal Insurance Rates
003 contribution toward Dental Insurance Premiums
odule as part of Finance System
tion regarding two ice rinks at Staples Field Park
nants on Lowell Park property purchased with DNR grant
ent agreement obligations DIASORIN Corp. (formally Incstar)
On-Sale Liquor License - Valley Chamber Chorale - February 14-16,
ary On-Sale Liquor License - Valley Chamber Chorale - December 5-7, 2003
PUBLIC HEARl .5
1. This is the day aifd time for the Truth and Taxation Public hearing. Notice will be published in the Stillwater
Gazette on November 27,2002.
a.NFINISHED BUSINESS
~. Possible second reading of Ordinance No. 931, Flood Plain Ordinance. (will pass out at meeting)
NEW BUSINESS
1. Petition for Street Name Change - South 6th Ave. to South Broadway.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
.
STAFF REPORTS (continued)
* All items listed under the consent agenda are considered to be routine by the
enacted by one motion. There will be no separate discussion on these item
citizen so requests, in which event, the items will be removed from the co
separately.
nd will be
ncil Member or
nd considered
ADJOURNMENT
.
.
2
MAGNUSON LAw FIRM
.
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET . SUITE#202. P.O. Box 438 . STILLWATER,MN55082
TELEPHONE: (651)439-9464. FAX: (651)439-5641
DAVID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
FROM:
Mayor, City Council and Staff
David T. Magnuson ~ V
December 3,2002
DATE:
RE:
Special Election Political Sign Variance
The provisions of the sign ordinance dealing with elections did not envision the special
. election on the ballot questions scheduled for this January. The ordinance now provides that
political signs may be posted from August 1st in a state general election year until 10 days
following the state election.
I would recommend that because of free speech concerns, the City Council consider
granting a variance for the special election and allow ballot question signs to be posted until 10
days following the special election.
/nm
.
'h
Special Election (January 28) Questions & Answers
A message from the City Council:
~The Charter Commission has requested that the City
~harter be amended to place management of the City's
waterworks under the management of the City. The
City Council determined that the matter was of such
importance that it should be decided by the City's voters.
The City Council has also placed a second question
on the ballot with regard to whether the City Council
should be authorized to issue liquor licenses in excess
of the number now permitted. The goal of this question
and answer section is to provide voters with information
so that you may make an informed choice at the special
election on January 28, 2003. We encourage you to
read this brochure and most importantly exercise your
right to vote at the Special Election.
Question No. 1
"Shall the City Charter be amended to provide
that the City waterworks that is owned and
operated by the City be managed by the City
Council, thereby dissolving the Board of Water
Commissioners?"
.hat is the basic issue?
ANSWER: The Board of Water Com
done an excellent job of managing the
for a long time. Their integrity a
community has been commendable.
The basic issue is whether th
could be better served by merg.
with the City Public Works
f Stillwater
ter Department
t.
What is the c
this vote?
o waterworks owned and operated
it shall be under the control and
t of a Board of Water Commissioners:'
~If a majority of votes are cast in favor of this question,
ystem of waterworks already owned and operated
the City would also be controlled and managed by
the City.
What is the Hi
Board?
Municipal watl e was first offered in the City
of Stillwater by" P company operating under a
franchise grante....<l e City Council. On April 23,
1880, th Ian ed a 30-year franchise to the
"Stillwate e ompany".
Th nc obligated a minimum amount of
const r year, required the provision of good
ter, auth rized the use of City right-of-way and
tricted the water rates charged to consumers "not
ceed the average rates now charged at St. Paul,
Min sota; Dubuque and Clinton, Iowa."
The franchise also provided that the City would
have the option to purchase the water works from
he private company at the end of the franchise
period.
The City exercised the option to acquire the water
works in 1911 and appointed a Board of
Commissioners to manage the waterworks.
The Water Board, consists of three members who
serve 3-year terms and who are appointed by the
City Council.
Why fix it if it isn't broken?
ANSWER: After two years of study, the Charter
Commission concluded there may be a better way
of managing the Water Department and possibly
saving taxpayer dollars. The City's Charter
Commission unanimously recommended this
proposed change.
An independent auditor hired by the City provided
an analysis (included in this newsletter) showing
probable savings and cost avoidance.
The immediate and probable savings identified by
the auditor considered funding for new staff positions
included in the preliminary 2003 budget. These new
positions have been eliminated from the 2003 budget
due to lack of funds. The need for these positions
has not diminished.
How would the accounting be handled
to assure that Water Dept. funds would
not be lost in the general city fund?
ANSWER: The Water Department would continue to
have its own operating statement and balance sheet.
Almost all cities account for their water operation in this
manner. Stillwater already operates three similar
dedicated funds of sanitary sewer, storm sewer and
parking.
Can Water Revenue be used by the
City or the Water Board to support
other City functions such as Parks?
ANSWER: It is against the Minnesota Statutes to take
money out of a utility operation and use it for general city
operations. The city would operate the water department
in the same way the City operates the sewer department,
as a separate dedicated fund. The City has operated the
sewer department in this manner for over half a century.
How are the rates and charges
established?
ANSWER: Water fees can only be us
expense. Minnesota Statute requires the ovid ater
service establish just and equitable c es for use of
the water service. This statute bars er Board or
the City Council from establishing co cting any
charges that are not as "nearly a roportionate
to the cost of furnishing the s
If the Water Dep
Public Works
other cities?
is merged with
e be different than
What is the City Charter?
The word "charter" is derived fro he Historical
Legislative action that was needed to a city in the
19th Century. When Stillwater was 843, the
local inhabitants petitioned the St re to enact
a law granting a "charter:' Th anted by the
state was a full chapter in th es and recited
the powers of the city, provi lection of a mayor
and councilmen, and g authority to collect
tax. The current Jaws reg arter cities authorize
cities to provide for "the estqpli ent and administration
of all departments ofernment and for the regulation
of all local munici . ns. This authority is broad,
and extends to all , of local government.
istorically, the City Charter Commission worked on
initial Charter from 1896 until it was finally enacted in
13. The Charter was first updated in 1926. The Charter
remained practically unchanged from 1926 until 1987.
Since 1987, the Charter has been changed to create the
ward system of electing city council, to create restrictions
on the sale of city park land, and to establish provisions
relating to conflicts of interest for local officials. The City
Charter can now be changed by ordinance if recommended
by the Charter Commission or by a referendum submitted
to the voters. Members of the Charter Commission are
appointed to serve by the Chief District Judge. Most
recently the Charter Commission studied the efficiencies
of merging the Water Department into the of the City's
Public Works Department. As a result, the commission
was unanimous in placing this question on the ballot.
LarsWtnAllerf
Achieve the Desired Effect'"
220 South 6th Street #300, Minneapolis, Minnesota 55402-1436
612/376-4500, FAX 612/376-4850, www.larsonallen.com
August 19,2002
At your request, we have analyzed the Water Commission and the City of Stillwater's costs t ity in identifying
immediate and predictable cost savings or cost avoidance and identifiable general efficiencies h er Commission were to
merge into the City. Our analysis project used a ''three column" approach identifying potential 7t ings or avoidance:
1. Immediate cost savings were identified. These are costs that are currentl . urred which would be avoided
if the two entities combined.
2. Near future opportunities for probable avoidance of costs were iden . ~se are costs that, with the
efficiencies of having one entity, appear could be avoided in the ne f r These are not costs that the City or
Water Commission are currently incurring. They are costs expe 0 curred (i.e. they are included in current
budget requests), but which will likely be avoided if staff and eq to the Water Commission are available to
be shared with the City.
3. Prospective cost savings or cost avoidance opportunitie
realized and are predicated on the occurrence of sever
by the City.
'Training
'...m........._ ._~
'Radio Si
,...,....W..~~'M....__..._____. ....
iLegalan
re identified. These cost savings are less likely to be
rs in order for the savings to ultimately be realized
Lastly, we also analyzed and discussed with staff some potenti
merger were to occur.
ime costs, which may be incurred by the City if the
Below is a table which details the areas described abov
.
I
Mailing and Invoice Expense
ReduceOveriime~ Weekendm
,~~dlJc~d;,;~~i(~~~J
'Payroll Databas e Charge
[\iI!at~r~~jl~i~90tiliti~~lmm
m lephone at Water buildin
; )loid Additional Finance S
rAvoidmmm,A,ddmitlomnaISel'ViceS
Avoidmmm,A,d-ditionaISecretary
EquipmeniRentaTSavin-g
Reduceoveriime ~mplo-mm
m \
ToYaTs
Potential Annual
... ____.________n___...__.,...........
1m m ed iate
Savin
or Avoidance
.......... ....",................
able Cost' Prospective
idance Cost Avoidance i
$
$
Totals
4,000
10,000
3,000
500
1,500
$
45,800
5 ,
22;066
$
95;aoom $
One-time Costs
1,00
........-..>>....._.-...---..-....-.
20,000
5,00
;
^'..m~_"mm~."".<~.__,-._-_.
.hOUld be noted that the items listed under Potential Savings or Avoidance would be saved annually, if they were to occur.
The items listed under Costs are one-time occurrences.
Details of the Potential Annual Cost Savings or Avoidance table presented above are as follows:
;y The savings from mailing and invoices occur as a result of combining the water and sewer billing. This would cut postage and
paper costs in half between the Water Commission and the City.
;y Overtime pay will likely be reduced with the Water and Sewer departments working together. Curren artment.
an employee on overtime pay every weekend to check all the pump stations. A minimum of four ertime is paid
according to the contracts under which the employees work. With a small amount of training, it individual could
check both water and sewer pumps in less than a four hour period.
~ Each entity currently contracts for an annual audit of its financial statements. With a merger Water Commission's
separate audit would be eliminated. While some additional audit procedures would need t d to the City's audit, the
cost would be significantly less than two complete audits.
~ The City prepares a separate payroll for the Water Commission, as it currently is at entity. A $500 database fee is
charged by the software vendor for each payroll. With a merger, running two separa p s could be eliminated.
~ If the merger occurred it appears the Water Commission would move to the p~ic works building. The current Water
Commission main office building would remain, as it is a pump building as w , t uld become significantly unoccupied,
saving some heating/utilities costs.
;y There are additional telephone lines available at the City building locatio s. 'ng these available lines should essentially
eliminate the telephone charges that are paid by the Water Commis n.
~ We understand the City has identified three new job positions e needed, or will be needed in the near future. The
positions include an additional employee in the finance dep ent, a cretary at the new public works building and an
additional service person in public works. With some restruct duties and efficiencies gained in the two entities working
together, it is quite possible the need to hire from outside th or two of the positions would be eliminated. It does not
appear likely that all three positions could be satisfied in m by the merger alone, however, our conversations with
appropriate staff indicate some sense that the future add a third administrative position may be avoided sometime in
the future as a result of the merger.
~ The Water Commission currently contracts out th
in use on other projects and is capable of the
the estimated amount is shown in the "pros
most large equipment. Assuming the equipment of the City is .
, there appears savings could occur. Due to the variables involv ,
lumn.
;y There is typically a significant amount 0
public works department and appropri
estimation of time the Water Commi
amount may vary significantly base
verti id duringthe snow plowing season. With increased employees in the
ross training, overtime may be reduced. The amount was estimated based upon an
ployees may have available to assist in plowing during the winter months. The
fall and Water Commission employee availability.
There are additional efficiencies th
of future events, no value of co
ccur with the merger of the two entities. Due to the nature of the items and uncertainty
avoidance could be placed on the items:
.
ections of sewer and water. The main concern appears to be better documentation and
It is undeterminable what future time savings may occur as a result.
.
peculative, but our conversations with staff indicate that some opportunities exist.
One-time
In additio tial savings relating to the merger of the two entities, there are also some costs that would be incurred if a
merger were ccur. There has already been a significant amount of time spent by various individuals in relation to this issue
and more time will surely be required as the issue progresses. In addition to the expenditure of time, other cost include:
~ Training time for employees to be able to assist with work in other areas. Example, as noted above having one per~
check on both the water and sewer pump stations. The cost in the chart above includes one day of time for 5 sewer and war
employees.
}> After discussions with engineers at the City, it appears the City could install a radio signal control box at the Water Commission
Building for approximately $20,000 in order to avoid moving the entire water control panel. The control box would relay the
needed information to the new public works building. This would minimize the expense until the control panels were in need
of an upgrade. At the time of upgrade, the full control panel could be moved to the public works building. The $20,000
. investment would not be lost as the control box would still be usable for the pump at the Water Commissio ing. Optionally,
the Water Commission staff estimates that the water control panel could be moved to the new Pu facility for
$70,000 to $80,000.
}> Legal and accounting fees would be incurred to rewrite the city charter and assist with the ac
merger. This cost is difficult to estimate, however, it is likely that some additional costs will
savings analysis detailed herein.
es related to the
red beyond the cost
}> If the issue makes it to the election ballot there will be some costs in educating the citizens oj,! ssue. The costs here will
vary based on the amount of effort each group may want to spend in promoting the i I~ foreseeable that there may be
funds spent by each group and promoting a different outcome.
The information above is provided for the information of the City of Stillwater and
It was obtained by inquiry of City and Water Commission personnel and analysis
All amounts are estimates and full realization of savings cannot be guarante
information be used in conjunction with other non-financial issues (e.g. empl
citizens to deal with both water and sewer billings issues, etc.) to assess the overa
Water Commission, and its citizens.
~ mmission of the City of Stillwater.
cial records regarding costs information.
mmend this "estimated cost savings"
o e, establishing one common location for
ppropriateness of this issue for the City, its
We appreciate the opportunity to assist you in this important decis'
or if you have any questions on the above information, please fe
Sincerely,
Larson, Allen, Weishair & Co., LLP
Thomas P. Koop, CPA
enCiPal
Why should we trust this audit
report?
ANSWER: At the request
Commission, the City agreed to
auditing firm to review the possi
document cost savings. Th
report has been the audito
well as the City of Stillw
the auditor has familia
incentive to be impa .
arter
ependent
n1zation and
osen for the
ater Board as
ast six years, so
th operations and
City manages the
Department, will
es go up?
ANSWER: Rates must be set based
ton the cost of service whether the Water
partment is managed by the Water Board or the
ity Council.
. If we can be of further assistance on this issue
to contact us.
Won't we lose our current checks and
balances?
ANSWER: Most citizens know the Mayor and City
Council. All bi-monthly meetings of the City Council are
open to the public and broadcast on public television and
typically reviewed by at least three local newspapers. An
annual independent audit of income and expenditures is
required for all City and Water Board operations. Meetings
of the Board of Water Commissioners are also open to
the public. Minnesota "open meeting" law applies to both
entities.
Would the quality of water change
with a merger?
ANSWER: The aquifer, or source of water, will not
change regardless of who manages the Water
Department. The equipment will not change and all
tests required by the Minnesota Department of Health
will continue to be done.
What will happen to current Water
Department employees?
ANSWER: If Stillwater voters approve the
current Water Department employees will b
into the City Public Works Department. Their e
in waterworks will be recognized and the ill con I e
to work in that area. They will also b s-trained
so they can work in other areas as ede
Current Water Department e
expressed concern that changin
now dedicated to water op
quality of service provided.
How and whe
department
by voters?
the
ed if approved
ANSWE . rter amendment would legally
take efte s after the election, but the merger
would ta over time. Gradually the separate
departmen auld cross-train and begin working
together and sharing equipment and job duties. Within
the first year the billing system would be consolidated
into one quarterly bill for City utilities.
If the City manages the Water
Department, what will be different for
me as a consumer?
ANSWER: The aquifer, watermains and at.
equipment will be the same. For e eable future
the people who work for the Wat ent will remain
the same. The only change might notice, is
one utility bill that includes ewer, storm water,
and water usage. One bill ve the City consumers
(the taxpayer) mailing expe . Under the present
arrangement, the Ci m'a eparate bill for sewer and
storm water and th er Board sends a separate bill
for water usage.
Will the City lose
character as an
historical
community if the
waterworks is
managed by the
City Council?
ANSWER: It is true that elimination of the Water BO.
will close an historical chapter for the City, but the site of
the Water Board and the buildings of the Water Department
will remain as they are. Since much of the equipment
needed to run the water system is located in these
buildings, the visual history of the City will remain for all
residents to appreciate.
Question No.2
"Shall the City Council be allowed to issue 'on-sale'
licenses for the sale of intoxicating liquor at retail in
excess of the number permitted by law?"
How many off-sale liquor licenses are
now permitted by law in the city?
ANSWER: By law - 12 licenses, however, by spec.
laws and referendum vote another 10 have been added
(including Club licenses).
What are the reasons that a change
is considered?
ANSWER: Since the City has developed as a
Anter for fine dining and entertainment, it has become
~pparent there are not enough licenses to go around.
A number of restaurants do not have full on-sale liquor
licenses should they wish to obtain one. With some
worthy projects, the City has been forced to hire a
lobbyist to seek special laws each time a new
restaurant seeks a license. This is a waste of money
and effort.
Who would regulate the licenses
issued?
ANSWER: The City Council has wide discretion to
decide to whom and where a new license will be
located. The City's zoning and Minnesota Statutes
also dictate where establishments that offer liquor can
be located.
. ........... .... ... ...... .......
.hO do I contact for more
information on the Ballot
Questions?
Contact City Hall (430-8800) or the
Commissioners (439-6231) for furth
the ballot questions
The City of Stillwa
citizens to
educational m
referendum
y
If a cha e
urages all
review
regarding this
d to exercise
t to vote.
ade it will be up to
rs to decide.
.
Prep paid for by the City of Stillwater, 216
North treet, Stillwater, Minnesota 55082.
This publication is not circulated on behalf of any
candidate or ballot question.
How the Mail Ballot process
works
Who will automatically re
mailed ballot?
Every registered voter who .
of the City of Stillwater. To
voter you must be register
a ballot.
the City limits
ered a registered
anuary 7 to receive
forwarded b the Post Office
Residen w I be absent from the City from January
8 to J nuary 28, 2003 or longer, may vote by absentee
ball An Absentee Ballot Application must be completed
a ed to the City Clerk prior to an Absentee Ballot
sen to the out-of-town resident attheir temporary
ress.
Absentee Ballot Application is available during
al business hours at Stillwater City Hall, 216 North
th St., the official polling place for the special election,
he Water Department, 204 North 3rd Street, or be obtained
through the City's web site www.cLstillwater.mn.us.
When will absentee ballots be
available?
Minnesota Statute requires that absentee ballots be
available 30 days before the election, which is December
28, 2002. You may vote absentee up until January 27 at
5:00 p.m.
How can non-registered voters receive
a ballot?
Non-registered voters would also vote by the absentee
ballot process. The Absentee Ballot Application is
available during normal business hours at Stillwater City
Hall, 216 North 4th St., the official polling place for the
special election, the Water Department, 204 North 3rd
Street, or be obtained through the City's web site
www.ci.stillwater.mn.us.
Once the application is received and the absentee
ballots are available on December 28, 2002, the absentee
ballot, along with a Minnesota Voter Registration Card
will be sent to the non-registered voter.
How the Mail Ballot process works (continued)
Is a voter~s signature and witness
signature required on the return ballot
envelope for registered and non-
registered voters along with proof of
residence for non-registered voters?
Yes. The voter's information and signature and witness
portions on the return envelope (for registered or non-
registered voters) are required. SEE SAMPLE ON PAGE
10. If this portion is not completed. the ballot will be
reiected bv the Election Judges and the vote will not
be counted. One of the following must be used as a
witness:
.
anyone who is registered to vote in Minnesota
including your spouse or another relative who
meets this qualification;
a notary public;
or any person having authority to administer
oaths.
.
.
a a valid Minne
permit, or i
receipt f
contai
r's license,
card, or a
ese forms, that
urrent address; or
b.
from the list in (i) and one
from the list in (ii):
bill in your name for gas, electric,
ble television, solid waste, water,
ervices showing your current address
p to 30 days before or after election
(ii) your Minnesota driver's license or
identification card, United States passport,
United States military identification card with
your photograph, or Minnesota post secondary
student identification c d with your
photograph; .
c. the signature of a re er who lives
in your precinct; if yo is registered to
vote in your precin ness may also
vouch for you;
d. a student id Ion card, registration
card, or f stte ent that contains the
student's t address in the precinct; or
lid registration in the same
t if a ballot gets lost in the mail, or
oter spoils the ballot how would
ey et a new ballot?
If a ballot is lost in the mail, or spoiled in any way,
rs can contact City Hall, complete a Replacement
ail Ballot Affidavit and receive a replacement ballot.
A spoiled ballot must be returned to the City Clerk by
mail or in person prior to receiving a new ballot. .
How can the ballot be returned to City
Hall?
Ballots must be received at City Hall, 216 North 4th
Street by 8:00 p.m., January 28, 2003 by one of the
following methods:
· either in person between 8:00 - 4:30 p.m.
January 8 through January 24, 2003; January
25,2003 -10:00 a.m. - 3:00 p.m.; January 27,
20038:00-5:00 p.m.; or January 28, 2003,
7:00 a.m. until 8:00 p.m. or
· by mail (return ballot envelope is stamped and
self addressed) or
· by designated agent delivered before 8:00
p.m., Tuesday, January 28,2003. An
individual shall not be the designated agent of
more than three voters in one election.
When will the votes be counted?
.
Election Judges will count the ballots at 8:00 p.m. at
Stillwater City Hall Council Chambers on Tuesday,
January 28, 2003.
How will the Mail Ballot
process work? (Continued)
ahO can provide additional information
about voting procedures?
If you need more information, please contact City Hall
at 430-8800.
Registered Voter Envelope
(sample)
.
VOTER'S NAME (PLEASE PRINT)
VOTER'S ADDRESS (PLEASE PRINT)
.
I certify that on election day I will meet all the I
to vote by absentee ballot.
VOTER'S SIGNATURE
I certify that the voter
· showed me the blank bal
· marked the ballots in
the ballots. the ballots
and
DATE
.
.. FOR OFFICE USE ONLY..
o ACCEPTED 0 REJECTED
R.easot>
Non-R I
Abse~ ..
~.
I'
t red Voter &
nvelope (sample)
1 certify that on election day I will meet all the legal requirements to vole by
absentee ballot.
~
e: _ - a:
I certify that the voter
. showed me the blank ballots before voting;
. marked the ballots in secrecy or, if physically unable to mark the ballots,
the ballots were marked as directed by the voter;
. enclosed and sealed the ballots in the secrecy envelope;
. registered to vote by filling out and endosing a voter registration card in the
ballot envelope; and
provided proof of residence as indicated below.
NAME OF WITNESS (PLEASE PRINT)
ADDRESS OF WITNESS (PLEASE PRINT)
SIGNATURE OF WITNESS I DATE
TITLE OF WITNESS (IF AN OFFICIAL)
.. PROOF OF RESIDENCE USED BY VOTER ..
Witness - Please check One:
o MN Driver's License/PermiVID Card or receipt with current address.
Number:
o Utility bill plus a MN Driver's License/lD Card, u.s. passport, U.S. Military 10 card
with picture. or studenllD card with picture.
Numper:
o Previous registration in the same precinct.
o Student 10 Number:
o Notice of Late Registration from counfy auditor or municipal clerk.
o Registered voter in the precinct who vouched for absentee voter's resiclence in
the precinct. (Please complete the next three lines.)
VOUCHER'S NAME (PLEASE PRINT)
VOUCHER'S ADDRESS (PLEASE PRINT)
VOUCHER'S SIGNATURE
.. FOR OFFICE USE ONLY..
o ACCEPTED 0 REJECTED
Reason
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-25
Council Chambers, 216 North Fourth Street
December 3, 2002
aEGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Lumber Baron Hotel ownership transfer to Waterstreet Partners LLC
STAFF REPORTS
1.Police Chief
2.Fire Chief
3. City Clerk
4. Director of Admin.
5. Community Dev. Director
6. City Engineer/PWD
7. City Attorney
8. City Administrator
7:00 P.M. AGENDA
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of November 12 and November 19,2002 Minutes.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS
.PEN FORUM
The Open Forum is a portion of the Council meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
CONSENT AGENDA*
1. Resolution 2002-265, directing payment of bills
2. Resolution 2002-266, certification of delinquent garbage bills.
3. Resolution 2002-267, Approving Dental Insurance Rates
4. Resolution 2002-268, Approving 2003 contribution toward Dental Insurance Premiums
5. Approval of Human Resources Module as part of Finance System
6. Parks Board Recommendation regarding two ice rinks at Staples Field Park
7. Resolution establishing covenants on Lowell Park property purchased with DNR grant
8. Release of development agreement obligations DIASORIN Corp. (formally Incstar)
PUBLIC HEARINGS
1. This is the day and time for the Truth and Taxation Public hearing. Notice will be published inthe Stillwater
Gazette on November 27,2002. (will send out Monday)
UNFINISHED BUSINESS
1. Possible second reading of Ordinance No. 931, Flood Plain Ordinance. (will pass out at meeting)
NEW BUSINESS
.1. Petition for Street Name Change - South 6th Ave. to South Broadway.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued)
COMMUNICATIONS/REQUESTS
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COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the consent agenda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
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2
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MEMO
TO:
Mayor & Council
FROM:
City Administrator Hansen
SUBJECT:
Lumber Barons Hotel
DATE:
November 26, 2002
Dave Magnuson and I have met with Chuck Dougherty, James Dougherty and Ken
Barker to discuss their proposal to purchase the Lumber Barons Hotel from the present
owners. Due to the original redevelopment contract, the City is entitled to consent to the
transfer to assure the proposed buyers have the qualifications and financial responsibility
to fulfill the obligations of the redevelopment contract. They have agreed to provide
financial data, etc. so that David and I can review same and make a recommendation to
you. This is not expected to pose a problem.
. Their second request has to do with a reservation contained in the Redevelopment
Contract. It provides as follows: "the City hereby reserves an option with respect to the
parking parcel (the parking lot north of the Hotel) that will allow the City, upon one years
written notice to the Redeveloper, to construct a public parking ramp of up to two levels
upon and on the parking parcel. The Redeveloper shall be under a continuing obligation
to execute any legal instruments needed by the City to effectuate this work. This option
shall not limit the right of the Redeveloper to construct a similar public parking facility
upon the parking parcel in which event the City shall release this option." The new
owners were asking that this reservation be released.
After discussing this issue and noting that the City's desire to redevelop the parking lot as
a part of an overall redevelopment ofthe park, levy wall, etc. had not changed they
seemed to understand the benefit of same and appear to have dropped their request.
The developers have requested council agenda time at the December 3, 4:30 p.m.
workshop session to explain their request and ideas for renovation of the hotel.
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15330 58th Street North
Stillwater, MN 55082-6508
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November 7, 2002
RE: Lumber Barons Hotel
David Magnuson
Stillwater City Attorney
Magnuson Law Firm
333 North Main Street, #202
P.O. Box 438
Stillwater, MN 55082
Dear David,
To follow up on our phone conversation yesterday, we are anticipating the sale of the
hotel to another party with a closing some time after the first of the year, 2003. We
would request the following items be placed on the City Council's agenda with regards to
the redevelopment agreement
. The transfer of the contract for redevelopment to the new owners.
.
. The removal of section 3.4.3, Reservation of Option, dealing with the parking lot.
Also the new owners will be applying for the liquor license for the hotel property
Thank you for your help with this matter, I will be contacting you on how to proceed or
you can contact me at the number below.
Sincerely,
{Jvcfc
Chuck Dougherty
St Croix Preservation Co. Ine
612/414-0865
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-23
November 12, 2002
REGULAR MEETING
4:30 P.M.
Mayor Kimble called the meeting to order at 4:30 P.M.
Present:
Absent:
Councilmembers Bealka~ Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Others Present:
City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Kallestad
Public Works Director Eckles
City Clerk Ward
OTHER BUSINESS
Canvassinq of 2002 General Election results
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt approving the
canvassing of votes for the 2002 General Election. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Budqet Workshop
City Administrator Hansen and Assistant Finance Director Harrison reviewed the 2003
budget information. He stated that the budget is approximately $200,000 from being a
balanced budget, which includes the new employees requested. He stated that he felt
the employees are justified, however funding is not available. Without the additional
employees there is approximately $46,000 left to balance the budget. He also stated
that LGA for last year is approximately $1,000,000 less.
Council member Bealka stated he against short-changing police and fire.
Councilmember Rheinberger agreed with Councilmember Bealka.
Councilmember Milbrandt stated that the contractual services for lobbyist should be
reduced $35,000 and maybe RFPs should be solicited for this service. He also stated
that not adding a police officer is short changing the community.
Mayor Kimble stated that a revenue source that could be done is a hotel tax or
entertainment tax. He stated that other cities are doing this but Stillwater is not. He
also reviewed the assessed taxable value for homes in the city.
Public Works Director Eckles stated that there would be an additional demand for
services because of the Phase II permit that all cities will be required to implement. He
suggested raising the storm water fee to cover some of the additional services.
City Council Meeting 02-23
November 12, 2002
Councilmember Rheinberger stated that innovation needs to be done to gain
efficiencies.
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Mayor Kimble stated that the City has reserves to cover the $27,000 difference. He
stated that historically the City has always been under budget. He stated that even
though we are not hiring additional personnel we are still cutting services. He felt that
the personnel should be added. He stated that the Council has asked the personnel to
become more efficient over the last 20 years; we have squeezed personnel to the limit.
After considerable discussion, motion by Councilmember Zoller, seconded by
Council member Rheinberger reduce lobbyist cost to $35,000, hire no new employees,
and take the rest out of reserves to balance the budget, if necessary.
Councilmember Zoller stated that he hopes the Council can add the additional
personnel in 2003 because the personnel are needed.
Council member Milbrandt stated that we cannot continue reducing employees. He
would like to see how the 2002 budget compares to the actual 2002 costs.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, and Zoller
Nays: Mayor Kimble
STAFF REPORTS
Fire Chief Kallestad informed the Council that the new fire truck would be delivered on .
Thursday, November 14.
City Clerk Ward informed the Council that Item 14 on the original Consent Agenda has
been moved to Item 2 of New Business.
City Attorney Magnuson provided information on zoning control and ownership of area
south of Dock Cafe.
Mayor Kimble recessed the meeting at 6: 1 0 p.m.
RECESSED MEETING
7:00 P.M.
Present:
Absent:
Councilmembers Bealka~ Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Others Present:
City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Kallestad
Public Works Director Eckles
Community Development Director Russell
City Clerk Ward
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Page 2 of 13
City Council Meeting 02-23
November 12, 2002
Press:
Julie Kink
Laura Brinkoetter
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APPROVAL OF MINUTES
Motion by Council member Rheinberger, seconded by Council member Bealka to approve the
October 15, 2002 regular minutes. All in favor.
Councilmember Bealka stated even though he was absent from the October 15, 2002
meeting he wanted to state for the record that he was opposed to the hiring of Empson
Archives for the Historical Survey that was approved.
OPEN FORUM
Mr. Brent Peterson, 502 W. Churchill, of the Washington County Historical Society
thanked Council, City staff, Brian Sweeny, Bruce Junker, Cub Foods, Nile Kriesel and
Shaw Lundquist for their support and assistance in the selling of bricks of the Territorial
Prison. He also stated that approximately 1700 bricks were sold.
CONSENT AGENDA*
Motion by Councilmember Rheinberger, seconded by Council member Milbrandt to approve the
Consent Agenda. All in favor.
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Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
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Resolution 2002-242, directing payment of bills
Resolution 2002-243, Approval of installation for warning siren at Public Works Facility
Resolution 2002-244, Approving Service Agreement with G&K Services
Approval of temporary on-sale liquor license - Hope House - November 14,2002
Approval to purchase firewall and router for the City's network
Approval of 2002 Capital Budget Reallocation - Library
Resolution 2002-245, approving the opening of an account with Merrill Lynch
Resolution 2002-246, approval of agreement with SafeAssure Consultants, Inc. for OSHA
and safety consultation
Resolution 2002-247, approving life insurance rates effective January 1, 2003
Resolution 2002-248, approval of Change Order #10 Public Works Facility Project (Project
9619 )
Resolution 2002-249, resolution electing to continue participating in the Local Housing
Incentives Account Program under the Metropolitan Livable Communities Act - Calendar
Year 2003
Reso!ution 2002~250, approval of fire automatic aid agreements with the Cities of Bayport,
Mahtomedi, and Marine on St. Croix.
Resolution 2002-251, approval of Washington County Fire Chief's Association fire service
agreement
Approval of request from various non-profit associations to sell Crispy Cream Donuts from
various Commercial Businesses locations.
Approving Name Change on Liquor License for North Hill Liquor Store
Page 3 of 13
City Council Meeting 02-23
November 12, 2002
PUBLIC HEARINGS
Case No. SUB/02-68. Request from Bradlev Wolf for a subdivision request for splittinq a .
22.500 square foot lot into two lots of 14,550 square feet and 7,800 square feet located at 721
South Martha Street in the RB, Two Familv Residential District.
Community Development Director Russell reviewed the request from Bradley Wolf for a
lot split. He stated there are conditions of approval as reviewed by the Planning
Commission and the commission recommended approval.
Mayor Kimble opened the public hearing.
Mr. James Rutten, 709 W. Abbott asked how Abbott Street'is going to be restored and
asked if a smali curb at the top of Abbott could be instaiied to prevent water coming
down and washing out some of Abbott Street.
Public Works Director Eckles stated that it is the intention that Abbott Street would be
restored better than what it presently is and staff will have escrow funds if there is failure
to do the restoration work. He also stated that the engineering department would have
to look at the storm sewer issue and the drainage issues. He stated that the street
improvement project is scheduled for this area and that drainage issues will definitely be
addressed as part of that project.
Mayor Kimble closed the public hearing.
Mayor Kimble stated that one of the concerns of the neighbors was that the home wou'
be designed to fit into the neighborhood.
Community Development Director Russell stated that the design review is not part of
the subdivision request but that the variance request, which will be done at the Planning
Commission's December meeting, will allow for design review. The neighborhood will
be renotified of that meeting because it will be tabled at the November meeting.
Motion by Council member Rheinberger, seconded by Council member Zoller to adopt
Resolution 2002-252, approving subdivision of lot into two lots located at 721 South Martha
Street. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Case No. SUPN102-72 Request from The Lofts of Stillwater Inc., represented by J. Buxell
Architecture, Ltd., for a Flood Plain, FP, Conditional Use Permit for a 59 unit multifamily
condominium building at 501 North Main Street in the CBO, Centra! Business District and
Flood Fringe District.
Community Development Director Russell reviewed the request from The Lofts of
Stillwater, Inc. for a conditional use permit because the project is located within the .
Flood Plain District. He stated that a design permit has been approved by the Heritage
Preservation Commission and a special use permit and variance approval has been
Page 4 of 13
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City Council Meeting 02-23
November 12, 2002
granted by the Planning Commission. He also stated that Council review is required
because the proposed development uses alternative methods of elevation above the
regulated flood level.
Mr. Russell stated that because the parking garage would be partially located below the
regulated flood elevation and in order to accomplish this according to flood regulations
the City's Flood Ordinance would need to be amended and the engineering for the
building foundation and garage will require special FEMA approval. He also stated that
the developers have met with the FEMA engineers and even though the construction
plans have not been prepared, FEMA requirements can be met and be a condition of
approval for the conditional use permit.
Mayor Kimble opened the public hearing.
Mr. Jack Buxell reviewed the proposed project.
Councilmember Rheinberger asked what would be the value of the project when
completed.
Mr. Buxell stated it would be approximately 30 million.
Council member Bealka was concerned that the project would be blocking the view of
the river.
Mr. Buxell explained the flood wall that will be built as part of this project.
Council member Zoller stated that Comprehensive Plan was to try to get housing in the
downtown area and felt this project goes a long way in achieving that goal.
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to approve the
project and Conditional Use Permit.
Ayes: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: C ouncilmember Bealka
Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to approve the
first reading of the flood plain ordinance.
Ayes: Councilmembers Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: C ouncilmember Bealka
UNFINISHED BUSINESS
Recommendation from PlanninQ Commission reQardinQ Traffic Study for Boutwell
South/Deerpath Impact Traffic Study
Community Development Director Russell reviewed the Planning Commission
recommendation regarding the traffic studies for the Boutwell South and Deerpath area.
He stated that the commission suggested that a specific traffic study for the Deerpath,
Page 5 of 13
City Council Meeting 02-23
November 12, 2002
Boutwell south expansion area be prepared to address traffic conditions and future
development traffic impacts and possible changes to the existing road system. He also.
stated that because county roads are involved Washington County might be interested
in participating and assisting with the study funding.
Mr. Russell stated that the proposed traffic study would be prepared by SRF Consulting
Group, which is the consulting engineer for Washington County.
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt directing staff
to work with Washington County and seek assistance in the study funding and report back to
Council at a future meeting. All in favor.
Possible approval of Nature Valley Grand Prix Bike Race
Police Chief Dauffenbach stated that at the direction of Council he has discussed the
race with Mr. Andrew Dahl and that they are requesting that the City donate four police
officers and two fire EMTs to staff the event and that the promoters will furnish all other
items that they initially requested.
Councilmember Rheinberger asked what it cost the City last year.
Police Chief Dauffenbach stated that the cost is approximately $1200.
Council member Milbrandt stated that maybe the costs involved should be absorbed bYe
the organization putting on the event.
Mayor Kimble stated that there is a general economic benefit to the downtown. He
stated that the benefit might outweigh the costs. He stated that perhaps the City should
charge a fee for future events and develop a policy, but should not be considered at this
time for this event.
Council member Rheinberger felt that the Chamber should pay for the extra costs.
Councilmember Bealka asked about the sponsor hiring off-duty officers.
Police Chief Dauffenbach stated that the sponsor of the event could hire off-duty police
officers at a lesser rate.
Councilmember Rheinberger stated that the costs should be deducted from the
charitable gross.
Motion by Council member Milbrandt, seconded by Councilmember Bealka approving the
Nature Valley Grand Prix Bike Race, the City donating four police officers and two fire EMTs to
staff the event and directing staff to develop a policy on City services for events held in the
City.
Ayes: Council members Bealka, Milbrandt, Zoller and Mayor Kimble
Nays: C ouncilmember Rheinberger
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Page 6 of 13
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City Council Meeting 02-23
November 12, 2002
Readoption of the Assessment Roll for 2002 Sidewalk Rehabilitation Proiect (Proiect 2002-11)
Public Works Director Eckles stated that the 2002 Sidewalk project costs were lower
than reported at the assessment hearing on October 1, 2002. He stated that the lower
cost results an adjustment in square foot costs from $3.25 per square foot to $2.81 per
square foot. He stated that all but thirteen properties were lowered and that these
properties received an increase due to incorrect field measurements.
Motion by Council member Bealka, seconded by Councilmember Rheinberger to adopt
Resolution 2002-253, amending the 2002 sidewalk rehabilitation project assessment roll
(Project 2002-11, L.1. 356). All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Fire Contracts for May and Stillwater Townships and the City of Grant
City Administrator Hansen reviewed the fire protection contracts for May and Stillwater
Townships and the City of Grant. He stated that May Township has asked for a three-
month extension due to budget concerns.
Motion by Council member Rheinberger, seconded by Council member Bealka to adopt
Resolution 2002-254, approving the fire protection contracts with the Townships of Stillwater
and May and the City of Grant with a three-month extension for May Township. All in favor.
Ayes: Council members Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Mayor Kimble recessed the meeting at 8:05 p.m.
Mayor Kimble reconvened the meeting at 8:25 p.m.
NEW BUSINESS
Request by Famous Dave's for on-sale liquor license
City Clerk Ward reviewed the request for an on-sale liquor license for Famous Dave's
and provided information on the licenses available.
City Attorney Magnuson explained the process used and limitations of the two
remaining licenses. He also explained the two options provided by Statute for obtaining
additional licenses.
Councilmember Milbrandt asked Mr. Ben Welshons, Famous Dave's, if their other
restaurants have a full liquor license.
Mr. Welshons stated that Stillwater is the only restaurant without a full liquor license at a
full service restaurant.
Page 7 of 13
City Council Meeting 02-23
November 12, 2002
Councilmember Rheinberger stated that the Minneapolis question should be on the
special ballot in January 2003. He stated that if the public turned it down it would be a.
reflection of what the public wants in Stillwater.
Mayor Kimble stated that there may be restaurants downtown that may want a full liquor
licenses and if licenses are limited, it limits the development options of other
restaurants. He suggested that no decision on this license be made at this time and put
the question on the ballot and then decide the license request after the election.
Council member Milbrandt stated that putting the question on the ballot is an
inexpensive survey of the citizens.
Police Chief Dauffenbach stated that Stillwater is a tourist community and that people
come to Stillwater for the alcohol and food. He also stated he does not see a problem
with additional licenses.
Council member Bealka stated that he felt it was unfair to make Famous Dave's wait
until after the election to get an answer on obtaining a full liquor license.
Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to adopt
Resolution 2002-255, adding ballot question to Special Election Ballot on January 28, 2003.
All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
.
Parks Board recommendation for Downtown Ice Rink request and Location in Lowell Park for
Peace Pole
Community Development Director Russell stated that the Parks Board reviewed the two
requests and Tim Thomsen provided a proposed location for the ice rink at Mulberry
Point. He stated that the Parks Board approved that request and that it could be done if
Public Works had time and the weather conditions to make ice.
Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to approve the
downtown ice rink at Mulberry Point conditioned upon availability of Public Works staff time
and weather conditions for the making of ice. All in favor.
Mr. Russell stated that the Parks Board denied the request for the peace pole based on
a precedent being set.
Mr. Mike Polehna, Parks Board Chair, stated that this type of request is not part of the
Park Master Plan.
Councilmember Milbrandt stated that the board felt it was a special interest request and
the board was uncomfortable approving the request.
Ms. Anne DeLaverne, River Market Community Co-op and Ms. Joceyln Tilsen, Valley ·
Bookstore stated that the peace pole is to promote non-violence and they are put up all
Page 8 of 13
City Council Meeting 02-23
November 12, 2002
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over the world. Ms. DeLaverne stated that they are used as an educational tool. She
stated that the pole has six sides and says may peace prevail on earth in six different
languages. She stated that they have gone to the Chamber and requested support and
have received same, so that it is not a special interest request but supported by the
Chamber.
Councilmember Milbrandt stated that it should be returned to the Parks Board to see
how it would fit in the Park Plan.
Motion by Councilmember Rheinberger, seconded by Council member Bealka to refer this
request back to the Parks Board. All in favor.
Request to use City land for private dock, John Kerschbaum
Community Development Director Russell reviewed the request from Mr. John
Kerschbaum to use city land for a private dock. He stated that the Parks Board
reviewed this request along with the amphicars request for a launch ramp. He stated
that currently Mr. Anderson leases this property and that the Parks Board was
concerned with private use of the waterfront and felt it should be left to the public. He
also stated that Parks Board recommended that a policy be developed to make the
public property remain public and not used for private use.
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City Attorney Magnuson explained the ownership of the parcels along the riverfront.
Parcel 3D is not leased but Mr. Anderson was given a dock permit and wharfage permit
which is renewed annually with fees associated.
Mayor Kimble stated that he has received many calls on this issue. He also asked if
Council authorized Mr. Kerschbaum use of a dock if it would be through a dock permit
and wharfage permit.
Councilmember Rheinberger asked about the fees associated with a dock or wharfage
permit.
Mayor Kimble stated that fees are determined on a case by case basis.
Mr. Kerschbaum stated that the gondola is wintered at the Stillwater Yacht Club. He
stated that he has talked to the DNR and Corps of Engineer and they do not want
overnight docking. He stated that he has a slip at the Stillwater Yacht Club and that the
dock would only be used for the loading and unloading of passengers during business
hours. He stated that the loading ramp and a loading platform would be removed in the
winter.
Councilmember Milbrandt stated that there is a water traffic issue in this area. His
concern is how will this loading platform be positioned so that there are not accidents in
this area.
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Mr. Kershbaum stated that if the platform was parallel to the shoreline his gondola only
needs approximately a foot to a foot and half of water and a big boat couldn't get that
close to shore.
Page 9 of 13
City Council Meeting 02-23
November 12, 2002
Council member Zoller reminded Council that a request from the amphicars came before
Council on October 1, 2002 on the same piece of land and asked City Clerk to read tha
motion from that meeting. .
Council member Milbrandt stated that the request was in conjunction with the Fire
Department's ability to use the ramp for public safety reasons which it was determined
that it would not be feasible.
Mr. Kershbaum stated that he was approached regarding the amphicars and felt they
could work together.
Councilmember Zoller stated that the same process should be followed as with the
amphicars so that it is something that the City can live with.
Mr. Mike POlehna, Parks Board Chair, stated he has no problem with the gondola, but
felt that the City is selling other uses short if limiting to the amphicars. He stated that
the rowing shells have requested a dock. He felt that the City is limiting City property to
two special interest groups and leaving out the rest of the community, but more uses
should be considered.
Ms. Joan Henderson, 2665 Oriole Avenue, spoke in support of the gondola business it
is a good concept for the use of the St. Croix.
Ms. Ann De Laverne also spoke in support of the gondola and stated that it is very .
enhancing to our scenic river way.
Ms. Rita Greybill, Elephant Walk Bed & Breakfast, stated that it is great that a work of
art is floating on the St. Croix not making pollution. She stated that it is aglorious thing
to see and hopes that another town does not steal it away from Stillwater.
Motion by Council member Rheinberger, seconded by Council member Bealka that the concept
is approved for those two uses but must work with staff and the amphicars, prepare a very
detailed drawing of the footprint, how access will work with the amphicars, and if it is feasible.
All in favor.
Request from Downtown Parkinq Commission to promote free downtown parkinq durinq the
holiday season
Community Development Director Russell stated that the Downtown Parking
Commission requests authorization to spend from the pay parking revenues for the
advertisement in the local paper advertising the availability of free parking.
Motion by Counci!member Milbrandt, seconded by Counci!member Bealka authorizing the
expenditure for advertising availability of free parking to be paid out of the pay parking
revenues. All in favor.
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Page 10 of 13
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City Council Meeting 02-23
November 12, 2002
Settinq of workshop for November 19. 2002 meetinq
City Administrator Hansen stated that the Chamber has requested a workshop, but that
if the workshop is not needed he will let Council know.
Motion by Council member Bealka, seconded by Councilmember Rheinberger setting a
workshop for 4:30 p.m. on November 19, 2002, if necessary.
Adoption of 2001 Water Service Assessment (L.1. 357) (Resolution)
City Clerk Ward reviewed the proposed assessment for 2001 Water Service for the
property at 1024 5th Avenue South.
Motion by Council member Rheinberger, seconded by Councilmember Bealka to adopt
Resolution 2002-256, adopting assessment for 2001 Water Service for 1024 Fifth Avenue
South (L.1. 357). All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Information on Public Works Grand Openinq
Public Works Director Eckles stated that the Public Works Employees have come up
with ideas for a public open house and grand opening for the new public works facility.
He stated that a proposed date would be January 18 because it would be still fresh and
clean. He also stated that tours of the facility, introduction of the public works facility
employees, equipment demonstrations, education material and handouts are some
ideas for the opening.
Mayor Kimble expressed concern on having the open house too close to the special
election.
City Attorney Magnuson stated that he did not see it as a legal concern.
Motion by Councilmember Rheinberger, seconded by Council member Milbrandt setting
January 18, 2003 as the public grand opening and dedication of the new public works facility.
All in favor.
COUNCIL REQUEST ITEMS
Council member Rheinberger expressed concern of safety and speed on 3rd Street
along the school.
Chief Dauffenbach provided information concerning Councilmember Rheinberger's
concern. He stated that a speed trailer has been placed to inform drivers of their speed
in this area.
Page 11 of 13
City Council Meeting 02-23
November 12,2002
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Council member Bealka asked that the Parks Board find a place for the skateboarders
because he has been informed that the Graffiti Center will be closing due to lack of .
funds.
Councilmember Bealka asked what is going to happen with the Tara building.
Councilmember Milbrandt stated that it is part of the Aiple Plan.
Mayor Kimble stated the City needs it for trade so that the City will be allowed to build
something nice on the property. If the new bridge does come the state and federal
government will be paying for the removal of the building as part of the mitigation for the
new bridge.
STAFF REPORTS (continued)
Community Development Director Russell reviewed a request for sale of donuts by the
hockey group at the Riverview parking lot on December 7 from 8 a.m. - 4:00 p.m.
Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the
use of the Riverview parking lot to sell crispy creams on December. All in favor.
City Clerk Ward thanked staff Sue Moore, Kathy Rogness, Rose Holman, Sheila
McNamara, Chantell Knauss, Shelly Schau bach, Kellie Knowles and all of the election
judges for their assistance in the election. She stated that because of their aSSistance...
the election process came to a successful conclusion.
Mayor and Council also thanked staff, election judges and City Clerk Ward for their hard
work during the election.
ADJOURNMENT
Motion by Council member Rheinberger, seconded by Council member Milbrandt to adjourn at
10:05 p.m.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
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Page 12 of 13
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City Council Meeting 02-23
November 12, 2002
Resolution 2002-242, directing payment of bills
Resolution 2002-243, Approval of installation for warning siren at Public Works Facility
Resolution 2002-244, Approving Service Agreement with G&K Services
Resolution 2002-245, approving the opening of an account with Merrill Lynch
Resolution 2002-246, approval of agreement with SafeAssure Consultants, Inc. for OSHA and
safety consultation
Resolution 2002-247, approving life insurance rates effective January 1,2003
Resolution 2002-248, approval of Change Order #10 Public Works Facility Project (Project
9619)
Resolution 2002-249, resolution electing to continue participating in the Local Housing
Incentives Account Program under the Metropolitan Livable Communities Act - Calendar Year
2003
Resolution 2002-250, approval of fire automatic aid agreements with the Cities of Bayport,
Mahtomedi, and Marine on S1. Croix.
Resolution 2002-251, approval of Washington County Fire Chief's Association fire service
Resolution 2002-252, approving subdivision of lot into two lots located at 721 South Martha
Street
Resolution 2002-253, resolution amending the 2002 sidewalk rehabilitation project
assessment roll (project 2002-11, L.1. 356)
Resolution 2002-254, approving fire protection contracts with Townships of Stillwater and May
and the City of Grant with a three-month extension for May Township
Resolution 2002-255, adding ballot question to Special Election Ballot on January 28, 2003.
Resolution 2002-256, resolution adopting assessment for 2001 Water Service for 1024 Fifth
Avenue South (L.1. 357).
Page 13 of 13
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-24
November 19, 2002
4:30 P.M. WORKSHOP
Mayor Kimble called the meeting to order at 4:30 P.M.
Present:
Councilmembers Bealka.L Milbrandt, Rheinberger, Zoller (arrived at 4:40) and
Mayor Kimble
None
Absent:
Others Present:
City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Kaiiesiad
Public Works Director Eckles
City Clerk Ward
OTHER BUSINESS
Request to put SnowMn in front of Alfresco Casual Livinq (formal action at 7:00p.m.)
Ms. Meg Brownson, Alfresco Casual Living, stated that she would like Council approval
to place a SnowMN in front of Alfresco Casual Living for three months, January - March
2003. She stated that this would be similar to the Lucy's and Snoopy's that were placed
in the Twin Cities and that they would be auctioned off and the proceeds will benefit the
Children's Hospital and Clinics and an area charity that she would designate.
Councilmember Milbrandt expressed concern thatthis request has not been before the
Chamber.
Ms. Brownson stated that the Chamber has been approaching businesses to sponsor
this SnowMN.
Council member Rheinberger stated that he would be in favor of this request.
Councilmember Bealka asked if there could be more than one in Stillwater.
Ms. Brownson stated that there could be, however they are very expensive.
Mayor Kimble stated that this issue would be formally addressed at the 7:00 p.m.
meeting.
Chamber of Commerce request for liqhtinq trees in Lowell Park
Ms. Diane Rollie, Greater Stillwat~r Area Chamber of Commerce, stated that Deb
Ashand and Bradshaw Funeral Hqme has proposed to light a tree in Lowell Park. She
stated that these sponsors of the tree lights would install and take down the lights and
pay for the lighting of the trees. She also stated that she has met with TimThomsen
about providing power to the trees and that he said it could be done.
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City Council Meeting No. 02-24
November 19,2002
Ms. Ash described the location of the tree that would be lit and how it would be lit.
Councilmember Milbrandt stated that at the time it was presented to the Parks Board .
there was no mention that it was sponsored by the Chamber.
Councilmember Zoller stated that he supported the request but asked that the Chamber
not come back next year and ask the City to pay for this.
Councilmember Milbrandt agreed with Councilmember Zoller and expressed
disappointment that the local businesses will support this venture but not the cost of the
holiday lights. He stated that he looks to the Chamber to be a unified voice downtown.
Mayor Kimble stated that the agreement for the holiday lights was with a different
Chamber of Commerce.
Councilmember Milbrandt stated that there have been a few requests before the Parks
Board and if it doesn't have the Chamber's sponsorship or approval he is very skittish
approving the request. He asked how the City and Chamber can coordinate better.
Ms. Rollie stated that they are working on that issue.
Councilmember Zoller stated that it would be beneficial to know what the Chamber approves.
The City needs a voice to talk to at the Chamber.
Mayor Kimble complimented the Chamber efforts such as the Good Morning America Show. .
Motion by Council member Rheinberger, seconded by Council member Zoller to approve the
lighting of trees in Lowell Park. All in favor.
Ballot Questions Discussion
City Administrator Hansen reviewed the current draft of the educational information on
the ballot question regarding the management of the waterworks. He stated that staff
has worked diligently to provide unbiased information and tried to answer questions that
people asked.
Councilmember Rheinberger stated that he thought the staff did a good job on the
information.
Council member Milbrandt asked if the information has been reviewed byMr. McKnight.
Mayor Kimble felt that the information was strongly biased by the phrasing of words. He
also stated the City is not hiring additional personnel so the savings is not immediate
savings. He stated that the City Council is the parent organization of the Water
Department.
Mr. Gary Kriesel stated that is hard not to be biased when the facts speak for .
themselves. He stated that the main argument against the merger was if it is not broke
don't fix it and they did not come with any facts, just opinions supporting their view. He
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City Council Meeting No. 02-24
November 19,2002
stated that one person said he spends 80% of his time in the summer cutting grass, that
is possibly where some of the efficiencies come in. He felt that this issue has been a
one-side biased argument up until.this point.
Mr. Kriesel stated that the Charter Commission spent significant time tolay it out and did
not feel the information was biased, it was fact.
Council member Zoller asked if the Charter Commission performed an extensive study
over the last two years.
Mr. Kriesel stated that the Charter Commission studied this issue more than any other
Charter Commission has in the past.
Counciimember Zoller stated he agrees with the Mayor that the phrasing ofthe words
makes it biased.
City Attorney Magnuson explained the statutes regarding using public funds to support
a question. He stated that information has to be unbiased and based on facts and that
the model used was the information that the school district prepared for their ballot
questions.
Council member Rheinberger stated anything done will show some bias. He stated that
at the debate that was held he did not hear hard facts supporting the opposition, just
opinions. He also stated that the words are the words of the people at the hearing and
the hard questions have been answered and he stated he thought the information was
done well.
Mr. Kriesel stated the Charter Commission recommended study not look at just
immediate savings for this year, but the Commission looked at long term cost
avoidance. The Charter Commission made the assumption that City staff could operate
the Water Department and with the economies of scale that it just made good sense.
Mayor Kimble stated that the one-time costs are not included and no statements from
the Water Board.
Councilmember Milbrandt stated the information should say "from the auditor's report."
Mayor Kimble stated that he is concerned with the tone of the information and that the
City will be criticized.
Council member Rheinberger stated the City will be criticized no matter what.. It is not a
bad document.
Council member Milbrandt stated that the facts are correct but it is clear when you read it
that it is a sales pitch from the City and it is not just facts from the Charter Commission
and the auditor's report. He stated that it needs to be more neutral.
Council member Bealka stated that the individual is not going to read into this
information, they will look at the benefits.
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City Council Meeting No. 02-24
November 19,2002
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City Adminstrator Hansen stated that staff will continue to work on this information and
we have heard the Council's message and staff will soften the tone of the brochure.
City Clerk Ward stated that the deadline for the newsletter is December 6.
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After discussion, Council directed staff to review and rework the information for Council
review and comment at the next meeting.
REGULAR MEETING
7:00 P.M.
Mayor Kimble called the meeting to order at 7:07 p.m.
Present:
Absent:
Councilmembers Bealka~ Milbrandt, Rheinberger, Zoller and Mayor Kimble
None
Others Present:
City Administrator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Fire Chief Kallestad
Public Works Director Eckles
Community Development Director Russell
City Clerk Ward
Mayor Kimble welcomed Cub Scout Troop 242 to the City Council meeting.
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STAFF REPORTS
Fire Chief Kallestad informed the Council that the new fire truck has arrived and that training is
being given by Pierce on the rear wheel steering of the truck. He stated that is why many
residents have seen this vehicle driving around the community.
Public Works Director Eckles reminded the public of the Public Works open house on January
18, 2003 from 11 :00 a.m. to 2:00 p.m.
CONSENT AGENDA
Motion by Councilmember Rheinberger, seconded by Council member Bealka to approve the
Consent Agenda. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Resolution 2002-257 directing payment of bills
Resolution 2002-258, approving renewals tobacco licenses for 2003
Resolution 2002-259, approving renewals of on-sale, off-sale, club, wine, Sunday on-sale,
on-sale 3.2%, off-sale 3.2% liquor licenses for 2003
Resolution 2002-260, appointing election judges and fixing compensation for special .
election on January 28, 2003
Approval of Utility Bill Adjustments - Sewer Charges
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City Council Meeting No. 02-24
November 19, 2002
Resolution 2002-261, approving agreement with Johnson Radio Communications
Company
NEW BUSINESS
Possible final plat approval of 25 lot Settlers Glen 2nd Addition
Community Development Director Russell reviewed the final plat approval for Settlers Glen 2nd
Addition.
Motion by Council member Rheinberger, seconded by Council member Milbrandt to adopt
Resolution 2002-262, approving final plat for Settlers Glen 2nd Addition. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble
Nays: None
Approval of No Parkinq on McKusick Road and Owens Street
Chief Dauffenbach stated that there has been complaints about vehicle parking on the west
side of Owens Street north of McKusick Road obstructing the view of traffic that is east bound
on McKusick.
Motion by Councilmember Bealka, seconded by Council member Milbrandt to adopt
Resolution 2002-263, requesting Washington County to install No Parking Signs. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller, and Mayor Kimble
Nays: None
Approval of transfer of Club On-Sale & Sunday Liquor License - BPOE Lodqe #179, Stillwater
Lodqe
City Clerk Ward reviewed the transfer request for the Stillwater Lodge. She stated that the
lodge is moving to a new location therefore a transfer must be completed and approved by all
departments and Minnesota Liquor Control.
Motion by Council member Rheinberger, seconded by Councilmember Bealka to adopt
Resolution 2002-264, approving the transfer of Club On-Sale and Sunday Intoxicating Liquor
License for B.P.O.E. Lodge #179 Stillwater Elks Lodge, 1905 South Greeley Street for the year
2003. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller, and Mayor Kimble
Nays: None
COMMUNICATIONS/REQUESTS
Request to put SnowMn in front of Alfresco Casual Livinq
This item was discussed at the 4:30 meeting.
5
City Council Meeting No. 02-24
November 19, 2002
Motion by Council member Rheinberger, seconded by Councilmember Bealkaapproving the
placement of a SnowMN in front of Alfresco Casual Living at the corner of Nelson and Main
Street for this year and that other requests will be acted upon on a case by case basis if
request is for public property. All in favor.
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ADJOURNMENT
Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adjourn at
7:25 p.m. All in favor.
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
Resolution 2002-257 directing payment of bills
Resolution 2002-258, approving renewals tobacco licenses for 2003
Resolution 2002-259, approving renewals of on-sale, off-sale, club, wine, Sunday on-sale,
on-sale 3.2%, off-sale 3.2% liquor licenses for 2003
Resolution 2002-260, appointing election judges and fixing compensation for special .
election on January 28, 2003 .
Approval of Utility Bill Adjustments - Sewer Charges
Resolution 2002-261, approving agreement with Johnson Radio Communications
Company
Resolution 2002-262, approving final plat for Settlers Glen 2nd Addition
Resolution 2002-263, requesting Washington County to install No Parking Signs.
Resolution 2002-264, approving the transfer of Club On-Sale and Sunday Intoxicating
Liquor License for B.P.O.E. Lodge #179 Stillwater Elks Lodge, 1905 South Greeley Street
for the year 2003.
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6
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LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2002- 265
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4AA Hockey Programs
Abi-Ghanem, Georges V.
Aggregate Division
The Ammonia House
Anderson, Roseann
Aspen Mills
AT & T Broadband
AT & T Wireless
Becker Arena Products
Bisco Clean Air
Boyer Truck Parts
Bryan Rock Products
Buckley, John
Bunz, Harold & Irene
Carrot-Top Industries
Catco
CDW-G
Central St. Croix Cable Commission
Clarey's Safety Equipment
Coca Cola
Cub
Data2CD.com & Data2CD Inc.
Ebert, Charles
Ecolab
Edward Don
Ekhaml. Joseph & Pamela
Express Photo
First Line Beverage
Fleishhaker, Dave
Flood, Michael
Hansen, Steve
Heimerl, Roberta
Hoffbeck, Craig & Jeannine
IDS 834
Infratech
IPMA Minnesota
J H Larson Co.
J P Cooke Co.
Kaeck, Brian
Kremer Spring & Alignment
Kroening, Nan
Lakeview Hospital
Larson,Victoria & Frisch, Sherry
Lennartson, Lee
L J Schuster
MacDonald Sr, Daniel
Marko, Janet
MAMA-MAUMA
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Advertising
Refund Overpayment 2002 Sidewalk
Concrete
Equipment Repair Supplies
Refund Variance Fee
Uniforms
Cable
Cell Phone
Tempered Glass
Exhaust System Lift Station
Equipment Repair Supplies
Lime Rock
Reimburse Fuel
Refund Overpayment 2002 Sidewalk
Flags
Equipment Repair Supplies
Hub,HP LJ 1200 (2)
Littlite for Council Chambers
NST SWVL LWT
Concession Supplies
Concession Supplies
Records Retention
Refund Overpayment 2002 Sidewalk
Pest Control
Cleaning Supplies
Refund Overpayment 2002 Sidewalk
Photos
Concession Supplies
Reimburse Work Boots
Refund Overpayment 2002 Sidewalk
Gun Cases, Rifles
Refund Overpayment 2002 Sidewalk
Refund Overpayment 2002 Sidewalk
Refund Overpayment 2002 Sidewalk
Lamps for Camera
Membership
Equipment Repair Supplies
License Tags Dogs
Sub Custodial Time
Suspension Equipment
Bunker Gear Repair
Blood Draws
Refund Overpayment 2002 Sidewalk
Grading Escrow Refund
Envelopes
Refund Overpayment 2002 Sidewalk
Refund Overpayment 2002 Sidewalk
Holiday Luncheon Seminar
200.00
13.42
87.35
1,059.25
70.00
138.84
71.57
242.51
212.03
1 , 171 .43
259.16
1,211.72
28.00
244.60
157.50
204.78
1,623.12
49.00
35.53
588.70
17.97
370.00
69.70
241.76
442.78
21.40
155.26
522.48
100.00
246.74
543.76
34.06
24.40
15.77
81.15
25.00
107.83
60.83
54.00
339.18
20.00
80.00
18.43
1,500.00
213.91
44.19
24.82
30.00
EXHIBIT II A" TO RESOLUTION #2002- 265 Page 2 .
McCollister & Company Hydraulic Oil 212.71
MN Dept of Admin, Intertechnologies October Usage 140.83
Nextel Cell Phone 274.17
North Shore Compressor Air Test 421.80
Papco, Inc. Equipment Repair Supplies 66.74
Parts Associates, Inc. Equipment Repair Supplies 64.97
Polzin, Myrtle/Emert, Lisabeth Refund Overpayment 2002 Sidewalk 139.77
PC Pit Stop Cable 71.78
PC Solutions Maintenance Contract 173.00
Quill Office Supplies 283.94
Rapid Forms Christmas Cards 200.53
Reliable Office Supplies Office Supplies 30.62
Roettger, David Seminar Expenses Reimbursed 335.46
Safe Assure 2002-2003 Safety Consultant Contract 6,375.00
St. Croix Office Office Supplies 285.40
Stillwater Gazette Publication 82.62
Sysco Concession Supplies 264.21
Tee's Plus Dare Shirts 151.00
Toll Gas & Welding Gas Cylinders 807.93
T omten Environmental Design Professional Services 510.00
United Building Centers Cement 95.47
Van Paper Company Building Supplies 307.52
Viking Industrial Center Clear Venture Glasses 45.24 .
Wally Carlson & Son Fuel For Generator 434.52
Ward, Diane Computer Supplies 139.89
Willius, Cheryl Refund Overpayment 2002 Sidewalk 36.50
Xcel Street Light Curve Crest 18,870.00
Yeadon Repair Fabric on Dome 400.00
Yocum Oil Fuel Oil 246.69
MANUAL CHECKS NOVEMBER
Territorial Prison, LLC Grant Funds Distribution CCGP 39,472.00
ADDENDUM TO BILLS
Amdahl, Chris Locksmith 220.00
Applied Images Equipment Supplies 50.43
Boonestroo,Rosene,Anderlik & Assoc. Professional Services 7,205.54
Buberl, Larry L. Animal Transport November 160.00
Cardinal Tracking Upgrade Ticket Tracker 944.00
Chaves, Nick Reimburse Public Works Decals 14.00
CG Enterprises, Inc. Refund Off Sale! Tobacco License 375.02
Creative Promotions Supplies Fire Prevention Week 607.64 .
Cy's Uniforms Uniforms 37.75
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EXHIBIT n An TO RESOLUTION #2002- 265
Dalco
Dodge, Mark
GSSC
Holiday
IBM
League of MN Cities Insurance Trust
Hardwood Creek Lumber
Kinsel's Inc.
Knauss, Chantell
Legislative Associates, Inc.
Magnuson Law Firm
Met Council
MN DARE Officer's Association
Qwest
Turning Point
Twin Investments LLC
University of Minnesota
Washington Conservation District
Walmart
Xcel
Adopted by the City Council this
3rd Day of December, 2002
Soap
Refund Police Report
Arlarm System Monitoring
Fuel
Maintenance Contract
Claim Damage
Survey Equipment
Refund Off Sale/Tobacco License
Reimburse Expenses
Professional Services
Professional Services
November 2002 SAC
Dues/Conference Fees
Telephone
Address Labels
Refund Off SalelT obacco License
Seminar Fee
Lake Monitoring & Lab Charges
Supplies
Electricity, Gas
Page 3
60.58
5.00
60.71
5,791.60
94.86
143.64
153.04
112.46
79.93
4,975.00
4,626.18
9,504.00
90.00
1,172.62
260.93
162.46
780.00
1,000.00
120.76
24,899.17
TOTAL
147,721.56
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RESOLUTION NO. 2002-266
ADOPTING DELINQUENT GARBAGE BILL CHARGES
LOCAL IMPROVEMENT NO. 00002
WHEREAS, it is the policy of the City of Stillwater to certify to the County the
delinquent garbage bill charges.
NOW THEREFORE, BE IT RESOLVED, by the City Council ofthe City of
Stillwater, Minnesota, which the attached list constitutes the delinquent garbage bill
charges and is hereby levied as an assessment against those parcels and the total is
$30,424.65.
Adopted by the Stillwater City Council this 3rd day of December, 2002.
Jay L. Kimble, Mayor
Attest:
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Diane F. Ward, City Clerk
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f<.tVCSGb
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WASTE MANAGEMENT 2003 GARBAGE CERTIFICATION .
Certifiable Certifiable
GEO Code Balance GEO Code Balance
2003020210013 $208.65 2903020140066 $194.72
2003020210020 $130.94 2903020210011 $146.64
2003020240009 $129.65 2903020240050 $84.83
2003020320001 $170.20 2903020240051 $286.58
2003020430069 $146.64 2903020240053 $194.72
2003020440003 $48.68 2903020320037 $203.37
2003020440024 $146.04 2903020320037 $146.04
2103020110003 $107.06 2903020320066 $107.04
2103020130010 $121.85 2903020320086 $48.68
2103020130053 $176.79 2903020330036 $103.95
2103020130063 $120.20 2903020330048 $194.72
2103020130064 $170.20 2903020330073 $259.90
2103020130070 $146.64 2903020330076 $48.68
2103020130074 $42.55 2903020340001 $240.02
2103020140007 $170.20 2903020340005 $170.20
2103020140014 $173.49 2903020340018 $146.64
2103020140032 $175.14 2903020340081 $97.36
2103020240028 $119.72 2903020340085 $194.72
2103020330018 $55.85 2903020410007 $109.98
2103020330027 $170.20 2903020410077 $175.14
2103020330062 $170.20 2903020410080 $170.20 .
2103020340036 $146.64 2903020410083 $170.20
2103020340073 $194.72 2903020420009 $170.20
2103020340080 $146.64 2903020420020 $85.10
2103020340133 $40.40 2903020430020 $57.45
2103020340141 $170.20 2903020430030 $160.58
2103020340142 $329.90 2903020430031 $146.04
2103020340144 $99.81 2903020430082 $238.55
2103020430014 $149.93 2903020440026 $104.09
2103020430024 $194.72 2903020440030 $204.59
2103020430027 $85.10 2903020440031 $85.10
2103020430045 $139.62 2903020440052 $170.20
2103020430049 $248.80 2903020440057 $46.64
2103020430051 $244.26 2903020440070 $114.36
2103020430062 $216.04 2903020440118 $48.68
2103020430080 $185.71 2903020440122 $150.98
2103020430087 $147.60 3003020410019 $263.43
2803020120034 $127.65 3003020410028 $146.64
2803020120078 $194.72 3003020410033 $33.32
2803020130081 $205.35 3003020440009 $222.70
2803020210004 $146.64 3003020440029 $194.72
2803020210010 $114.36 3003020440032 $194.72
2803020210025 $194.72 3003020440061 $171.92
2803020210041 $36.66 3103020110050 $48.68
2803020210043 $194.72 3103020120002 $85.10
2803020210077 $144.72 3103020130012 $194.18
2803020210084 $117.44 3103020140035 $1.98.01 .
2803020210104 $153.32 3103020140042 $97.36
2803020210107 $48.68 3103020410038 $52.84
. WASTE MANAGEMENT 2003 GARBAGE CERTIFICATION
Certifiable Certifiable
GEO Code Balance GEO Code Balance
2803020210108 $170.20 3103020430009 $170.20
2803020210112 $170.20 3203020120048 $97.36
2803020210135 $293.48 3203020130010 $192.60
2803020220066 $88.39 3203020130050 $72.36
2803020220089 $85.10 3203020130050 $104.27
2803020230021 $146.64 3203020130097 $170.20
2803020230022 $120.20 3203020140027 $170.20
2803020230045 $170.20 3203020140063 $64.50
2803020230065 $148.68 3203020210029 $178.43
2803020230085 $194.72 3203020210054 $48.68
2803020230108 $85.10 3203020210089 $73.32
2803020230113 $170.20 3203020220017 $97.36
2803020230128 $170.20 3203020220041 $42.55
2803020230132 $207.89 3203020220107 $194.72
2803020240006 $242.90 3203020220108 $337.94
2803020240028 $176.79 3203020240029 $193.26
2803020240061 $206.25 3203020240039 $78.40
2803020240062 $202.95 3203020240042 $30.00
2803020240065 $109.98 3203020240044 $151.02
2803020240102 $60.53 3303020110020 $120.20
2803020310004 $170.20 3303020110024 $127.65
2803020310021 $214.25 3303020110081 $251.24
. 2803020310026 $178.23 3303020110136 $76.61
2803020310031 $217.00 3303020120019 $194.72
2803020310045 $73.32 3303020120034 $170.20
2803020310049 $149.93 3303020120035 $96.53
2803020310054 $192.73 3303020120037 $163.10
2803020310091 $146.64 3303020120062 $171.85
2803020310106 $58.34 3303020120091 $197.64
2803020310132 $42.55 3303020120135 $42.55
2803020310139 $134.48 3303020130021 $154.87
2803020320023 $73.32 3303020130028 $194.72
2803020320064 $84.24 3303020130028 $97.36
2803020320075 $194.72 3303020130031 $97.26
2803020320099 $127.65 3303020130043 $203.13
2803020320100 $170.20 3303020130056 $57.07
2803020320147 $194.72 3303020130061 $175.14
2803020320150 $97.36 3303020140010 $155.92
2803020330059 $109.98 3303020140074 $170.20
2803020330061 $198.75 3303020140120 $97.36
2803020330066 $170.20 3303020140128 $184.50
2803020330074 $170.20 3303020210016 $101.37
2803020330077 $241.04 3303020210059 $24.24
2803020340007 $183.92 3303020210102 $94.72
2803020340116 $219.96 3303020210110 $44.20
2803020410106 $170.20 3303020240014 $234.42
2803020410107 $170.20 3303020240027 $211.18
2803020420001 $199.66 3303020320023 $58.56
. 2803020420083 $42.55 3303020320031 $186.66
2803020420092 $214.72 3303020320031 $291.69
WASTE MANAGEMENT 2003 GARBAGE CERTIFICATION .
GEO Code
2803020420118
2803020430066
2803020430085
2803020440049
2903020110011
2903020110050
Certifiable
Balance
$85.10
$141.80
$42.60
$65.13
$172.48
$98.05
GEO Code
3303020320033
3303020320033
3303020340021
3403020220068
3403020230050
3403020230104
Certifiable
Balance
$72.64
$151.58
$36.66
$85.10
$141.84
$85.11
Total Certification
$30,424.65
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Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
d../-S=- 6.;L tJ 9
(651)29G G4J9' TDD (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
DATE ORGANIZED
.
Location where license will be used. If an outdoor area, describe
tv A-SflIlJ G-T7>AJ (}()tLn 'Tlj tlf :STn~1 r ~() tLlc_7 ;fOi.{ 6E
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
tJD
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage.
(NOTE: Insurance is not mandatory.) PEDFf!{J! TJ!sae/tAJ{!F (10 -::;; Ii dllO, (JOC)
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNfY BEFORE SUBMITI1NG TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY
CITY FEE AMOUNT
DATE FEE PAID
DATE APPROVED
LICENSE DATES
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
.
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6/98)
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-$uite 133
$1. Paul, MN 55101-5133
e:I" IS --l d...O 7
(651)296 6139 TDD (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NA0 O~RGANIZATION
STREET ADDRESS
\ b 2t'L
NAME OF PERSON MAKING APPLICATION
t<ffllE B FR.J.s
DATES LIQl]OR WILL E SOLD
~114-/~ D
ORGANIZATION OFFICER'S NAME
TAX EXEMPT NUMBER
31S-g
STAm,J
HOMEPHQNE
04
ZIP CODE
59)g2-
Location where license will be used. If an outdoor area, describe
W r1 Sf/I AJ61D J {!, 0 '-'LfL}7'1 H 10 TO 12-1 ~ (7 lJZ-UZT IfoaSE
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
(I/o
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage.
(NOTE: Insurance is not mandatory.) FEJJEML :LNSLUe/f-!J(!F (lD $/"NJO;lUY)
APPROVAL
APPLICATION MUST BE APPROVED BY CTIY OR COUNTY BEFORE SUBMITI1NG TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY
CITY FEE AMOUNT
DATE FEE PAID
DATE APPROVED
LICENSE DATES
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6/98)
..
.
RESOLUTION NO. 2002-266
ADOPTING DELINQUENT GARBAGE BILL CHARGES
LOCAL IMPROVEMENT NO. 00002
WHEREAS, it is the policy of the City of Stillwater to certify to the County the
delinquent garbage bill charges.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Stillwater, Minnesota, which the attached list constitutes the delinquent garbage bill
charges and is hereby levied as an assessment against those parcels and the total is
~iO 70R hl
.......--'-',-.........................
Adopted by the Stillwater City Council this 3rd day of December, 2002.
Jay L. Kimble, Mayor
Attest:
. Diane F. Ward, City Clerk
.
..
WASTE MANAGEMENT 2003 GARBAGE CERTIFICATION .
Certifiable Certifiable
GEO Code Balance GEO Code Balance
2003020210013 $208.65 2903020210011 $146.64
2003020210020 $130.94 2903020240050 $84.83
2003020240009 $129.65 2903020240051 $286.58
2003020320001 $170.20 2903020240053 $194.72
2003020430069 $146.64 2903020320037 $203.37
2003020440003 $48.68 2903020320037 $146.04
2003020440024 $146.04 2903020320066 $107.04
2103020110003 $107.06 2903020320086 $48.68
2103020130010 $121.85 2903020330036 $103.95
2103020130053 $176.79 2903020330048 $194.72
2103020130063 $120.20 2903020330073 $259.90
2103020130064 $170.20 2903020330076 $48.68
2103020130070 $146.64 2903020340001 $240.02
2103020130074 $42.55 2903020340005 $170.20
2103020140007 $170.20 2903020340018 $146.64
2103020140014 $173.49 2903020340081 $97.36
2103020140032 $175.14 2903020340085 $194.72
2103020240028 $119.72 2903020410007 $109.98
2103020330018 $55.85 2903020410077 $175.14
2103020330027 $170.20 2903020410080 $170.20
2103020330062 $170.20 2903020410083 $170.20
2103020340036 $146.64 2903020420009 $170.20 .
2103020340073 $194.72 2903020420020 $85.10
2103020340080 $146.64 2903020430020 $57.45
2103020340133 $40.40 2903020430030 $160.58
2103020340141 $170.20 2903020430031 $146.04
2103020340142 $329.90 2903020430082 $238.55
2103020340144 $99.81 2903020440026 $104.09
2103020430014 $149.93 2903020440030 $204.59
2103020430024 $194.72 2903020440031 $85.10
2103020430027 $85.10 2903020440052 $170.20
2103020430045 $139.62 2903020440057 $46.64
2103020430049 $248.80 2903020440070 $114.36
2103020430051 $244.26 2903020440118 $48.68
2103020430080 $185.71 2903020440122 $150.98
2103020430087 $147.60 3003020410019 $263.43
2803020120034 $127.65 3003020410028 $146.64
2803020120078 $194.72 3003020410033 $33.32
2803020130081 $205.35 3003020440009 $222.70
2803020210004 $146.64 3003020440029 $194.72
2803020210010 $114.36 3003020440032 $194.72
2803020210025 $194.72 3003020440061 $171.92
2803020210041 $36.66 3103020110050 $48.68
2803020210043 $194.72 3103020120002 $85.10
2803020210077 $144.72 3103020130012 $194.18
2803020210084 $117.44 3103020140035 $198.01
2803020210104 $153.32 3103020140042 $97.36
2803020210107 $48.68 3103020410038 $52.84 .
2803020210108 $170.20 3103020430009 $170.20
. WASTE MANAGEMENT 2003 GARBAGE CERTIFICATION
Certifiable Certifiable
GEO Code Balance GEO Code Balance
2803020210112 $170.20 3203020120048 $97.36
2803020210135 $293.48 3203020130010 $192.60
2803020220066 $88.39 3203020130050 $7236
2803020220089 $85.10 3203020130050 $104.27
2803020230021 $146.64 3203020130097 $170.20
2803020230022 $120.20 3203020140027 $170.20
2803020230045 $170.20 3203020140063 $64.50
2803020230065 $148.68 3203020210029 $178.43
2803020230085 $194.72 3203020210054 $48.68
2803020230108 $85.10 3203020210089 $73.32
2803020230113 $170.20 3203020220017 $97.36
2803020230128 $170.20 3203020220041 $42.55
2803020230132 $207.89 3203020220107 $194.72
2803020240006 $242.90 3203020220108 $337.94
2803020240028 $176.79 3203020240029 $193.26
2803020240061 $206.25 3203020240039 $78.40
2803020240062 $202.95 3203020240042 $30.00
2803020240065 $109.98 3203020240044 $151.02
2803020240102 $60.53 3303020110020 $120.20
2803020310004 $170.20 3303020110024 $127.65
2803020310021 $214.25 3303020110081 $251.24
2803020310026 $178.23 3303020110136 $76.61
. 2803020310031 $217.00 3303020120019 $194.72
2803020310045 $73.32 3303020120034 $170.20
2803020310049 $149.93 3303020120035 $96.53
2803020310054 $192.73 3303020120037 $163.10
2803020310091 $146.64 3303020120062 $171.85
2803020310106 $58.34 3303020120091 $197.64
2803020310132 $42.55 3303020120135 $42.55
2803020310139 $134.48 3303020130021 $154.87
2803020320023 $73.32 3303020130028 $194.72
2803020320064 $84.24 3303020130028 $97.36
2803020320075 $194.72 3303020130031 $97.26
2803020320099 $127.65 3303020130043 $203.13
2803020320100 $170.20 3303020130056 $57.07
2803020320147 $194.72 3303020130061 $175.14
2803020320150 $97.36 3303020140010 $155.92
2803020330059 $109.98 3303020140074 $170.20
2803020330061 $198.75 3303020140120 $97.36
2803020330066 $170.20 3303020140128 $184.50
2803020330074 $170.20 3303020210016 $101.37
2803020330077 $241.04 3303020210059 $24.24
2803020340007 $183.92 3303020210102 $94.72
2803020340116 $219.96 3303020210110 $44.20
2803020410106 $170.20 3303020240014 $234.42
2803020410107 $170.20 3303020240027 $211.18
2803020420001 $199.66 3303020320023 $58.56
2803020420083 $42.55 3303020320031 $186.66
. 2803020420092 $214.72 3303020320031 $291.69
2803020420118 $85.10 3303020320033 $72.64
WASTE MANAGEMENT 2003 GARBAGE CERTIFICATION
GEO Code
2803020430066
2803020430085
2803020440049
2903020110011
2903020110050
2903020140066
Certifiable
Balance
$141.80
$42.60
$65.13
$172.48
$98.05
$194.72
GEO Code
3303020320033
3303020340021
3403020220068
3403020230050
3403020230104
Total Certification
Certifiable
Balance
$151.58
$36.66
$85.10
$141.84
$85.11
$30,208.61
.
.
.
.
.
.
Memo
DATE:
November 27,2002
TO:
Mayor and City Council
Chantell Knaus~~
Director of Administration
FROM:
RE:
City Contribution toward Dental Insurance Premiums
For 2002, the City Contributed $34.22 per month (100% of the Individual Dental Insurance
premium) toward Group Dental Insurance coverage for benefits eligible employees. The
renewal rate for Individual coverage for 2003 is $37.72 for January 1 - December 31,2003.
This rate represents an increase of 10.23% over the current 2002 dental insurance rates.
Recommendation
Staff recommends adopting the attached Resolutions approving the 2003 Dental Insurance Rates
and approving the City's Contribution of$37.72 toward dental insurance premiums for 2003.
.
.
.
RESOLUTION NO. 2002-267
APPROVING DENTAL INSURANCE RATES
EFFECTIVE JANUARY 1,2003
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the annual
rate increase for the City's group dental insurance scheduled to become effective January 1,2003
as listed below, is approved:
January 1 - December 31, 2003
INDIVIDUAL
$37.72
DEPENDENT
$ 111.87
Adopted by the City Council this 3rd day of December 2002.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
RESOLUTION NO. 2002-268
2003 CITY CONTRIBUTION TOWARD
DENTAL INSURANCE PREMIUMS
FOR BENEFITS ELIGIBLE EMPLOYEES
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that effective
January 1, 2003 the City shall contribute the following toward the City's group dental insurance
premiums for all benefits eligible employees:
January 1 - December 31, 2003
$37.72 per month
The City Contribution shall be pro-rated, in accordance with the appropriate labor contract and
employment agreement, for those benefits eligible employees that receive pro-rated benefits.
Adopted by the City Council this 3rd day of December 2002
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
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.
.
STAFF REQUEST ITEM
DEPARTMENT
Finance
MEETING DATE
December 3. 2002
DESCRIPTION OF REQUEST (Briefly outline what the request is)
HR Moldule for Springbrook:
Training/Implementation:
$10.000.00
$2.400.00
T"'f.nl.
.1.v\.a.l.
$12.400.00
FINANCIAL IMP ACT (Briefly outline the costs, if any, that are associated with this request and
the proposed source of the funds needed to fund the request)
Financial Impact: $12.400.00
Source of Funds: Finance Department 2002 Capital Outlay
ADDITIONAL INFORMATION A TT ACHED YES
NO---X-
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A
MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL
MEETING PACKET.
SUBMITTED BY GIrD'" fi";;ft Q!cCE{~
DATE November 25. 2002
. Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
November 26, 2002
Ice Rinks at Staples Park
(L--
The Parks Board considered the two rinks idea for Staples Field at their regular meeting of
November 25,2002. Special notice was provided to the neighborhood regarding the item to
provide an opportunity for input.
Three property owners attended the meeting and spoke about the ice rink issue. Neighborhood
input was split between supporting and opposing the hockey rink.
After considering the comments, the Parks Board recommended a one year test of two rinks.
Recommendation: Approve constructing two ice rinks for 2002-2003 season. One on the
. infield of the ballfield and a second ice rink on the basketball court.
.
November 25, 2002
Parks Board Meeting
Staples Field Ice Rink
Board received comments from George, Burt and Mark. George supported two ice rinks
idea. Burt apposed using the basketball court for an ice rink and Mark supported two
rinks.
As explained by the board, this would be a one year trial. The ice rink on the basketball
court would be a hockey rink. The rink on the infield of the ballfield would be for
pleasure skaters and smaller children.
The Parks Board recommends two ice rinks at Staples Field; one over the basketball
court for hockey and one over the ballfield infield.
Motion passed 5-0.
.
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.
QUIT CLAIM DEED
.
DEED TAX DUE HEREON: $
Date:
,2002
FOR VALUABLE CONSIDERATION, the City of Stillwater, a municipal corporation,
State of Minnesota, Washington County, Grantor, hereby conveys and quitclaims to the Public,
Grantees, real property in Washington County, Minnesota, legally described as:
1. See attached Exhibit A.
2. In order to comply with the Minnesota Department of Natural Resources Outdoor
Recreation Project Agreement, the City does hereby impose the following covenants and
restrictions of the property:
A. the property shall be properly managed and maintained for outdoor
recreation purposes consistent with Agreement No. _.
B. the City will not, at any time, convert any portion of the property to uses
other than public outdoor recreation uses specified in the Agreement without the prior
written approval ofthe Minnesota Department of Natural Resources,
. together with all hereditaments and appurtenances belonging thereto.
The seller knows of no wells on the property.
CITY OF STILLWATER
Jay Kimble, Its Mayor
And
Diane F . Ward, Its Clerk
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
The foregoing instrument acknowledged before me this _ day of , 2002,
by Jay Kimble and Diane Ward, the Mayor and Clerk, respectively, of the City of Stillwater, a
Minnesota municipal corporation, on behalf of the municipal corporation, Grantor.
.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
David T. Magnuson (#66400)
Magnuson Law Firm
333 North Main Street, Suite 202
P.O. Box 438
Stillwater, MN 55082
651/439-9464
Tax. Statements for the real property described
in this instrument should be sent to:
.
.
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EXHIBIT A
.
.
That portion of the SE 1/4, NE 1/4 and the NE 1/4, SE 1/4 of Section 28, Township
30 N., Range 20 W, 4th P.M., Washington County, Minnesota, and that portion of
Blocks 18 and 27, Original Town of Stillwater, Minnesota, all described as follows,
to-wit:
Commencing at the intersection of the Westerly produced Northerly right-of-way
line of E. Myrtle Street, according to the recorded plat thereof, and the shoreline of
Lake St. Croix, Minnesota; thence Northerly along said shoreline to a point
perpendicularly distant 140.0 feet Northerly of the Northerly right-of-way line of
said Myrtle Street, being the True Point of Beginning of the parcel to be described;
thence Northerly along said shoreline to the point of intersection, a line 50 feet South
of and parallel with the Easterly produced Northerly line of Lot 4, Block 17,
Stillwater, Washington County, Minnesota; thence Westerly along said produced
line to a line drawn parallel with and perpendicularly distant 8.5 feet Easterly of
Burlington Northern Railroad Company's (formerly Northern Pacific Railway
Company's) most Easterly Spur track centerline, as now located and constructed
upon, over and across said Section 28; thence Southerly along said parallel line and
produced 10.0 feet Southerly of the Southerly terminus of said Spur track centerline;
thence Westerlyat right angles to said parallel line a distance of 17.0 feet; thence
Northerly and parallel with said Spur track centerline a distance of 20.0 feet; thence
Westerly at right angles to said Spur track centerline to the point of intersection with
a line drawn parallel with and perpendicularly distant 15.0 feet Easterly of
Burlington Northern Railroad Company's most Easterly track centerline, as now
located and constructed; thence Southerly along said parallel line to the point of
intersection with a line drawn parallel with and distant 8.5 feet Easterly of, as
measured at right angles to, said Railroad Company's Original Main Track
centerline, as originally located and constructed; thence Southerly parallel with said
Main Track centerline to the Northerly line extended of E. Myrtle Street; thence
Easterly along said extended Northerly line of Myrtle Street to the intersection with
a line drawn parallel with and distant 66.0 feet Easterly of, as measured at right
angles to, said Original Main Track centerline; thence Northerly parallel with said
Main Track centerline to the intersection with a line drawn through the True Point of
Beginning and parallel with said Northerly line of E. Myrtle Street; thence Easterly
to the True Point of Beginning.
.
.
.
.
CERTIFICATE OF COMPLETION
AND RELEASE
WHEREAS, the City of Stillwater, Minnesota, a municipal corporation (the "City"),
entered into a certain Contract for Private Redevelopment with INCST AR Corporation, a
Minnesota corporation (the "Redeveloper"), dated as of December 15, 1988 (the "Agreement")
and recorded in the Office of the County Recorder or the Registrar of Titles in and for the
County of Washington and State of Minnesota, as Document Number 604328, which provided
for the development of the following described land in the County of Washington and State of
Minnesota, to wit (such tract or parcel of land hereinafter referred to as the "Property"):
Lot 1, Block 1, Immuno Nuclear Industrial Park, according to the
duly recorded plat thereof, Washington County, Minnesota.
Lot 1, Block 1, St. Croix Business Park, according to the duly
recorded plat thereof, Washington County, Minnesota, excepting
therefrom that part of Lot 1, Block 1, St. Croix Business Park
platted as Immuno Nuclear Industrial Park.
And
WHEREAS, the Agreement contained certain covenants, conditions and obligations,
including the requirement to construct minimum improvements on the property having a
minimum market value, and the obligation to maintain the market value of the property pursuant
to a minimum Assessment Agreement ("Schedule B") recorded in the Office of the County
Recorder or the Registrar of Titles in and for the County of Washington and State of Minnesota,
as Document Number 604329., the breach of which by Redeveloper, its successors and assigns,
would result in an event of default and the right to exercise remedies on default by .the City,
covenants, conditions and obligations being set forth in Section 9.1 of the Agreement; and
WHEREAS, THE Redeveloper has performed all covenants, conditions and obligations
insofar as it is able in a manner deemed sufficient by the City to permit the execution and
recording of this Certificate.
NOW, THEREFORE, this is to certify that all building construction and other physical
improvements specified to be done and made by the Redeveloper have been completed; the
market value of the minimum improvements has been maintained and that tax increment
promised to be generated from the minimum improvements has been sufficient for the City to
retire the bonds issued pursuant to the Agreement; and that the land described herein and the
Redeveloper, its successors and assigns are forever released from all requirements of the
Agreement.
Dated:
CITY OF STiLL WATER
,2002.
By
Jay Kimble, Its Mayor
ATTEST:
By
Diane F. Ward, Its Clerk
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
On this _ day of , 2002, before me, a Notary Public, personally appeared
Jay L, Kimble, and Diane Ward, to me personally known, who, being by me duly sworn, did say
that they are the Mayor and City Clerk of the City named in the foregoing instrument; that the
seal affixed to this instrument is the seal of the City; that this instrument was signed and sealed
on behalf of the City by authority of its Council; and the Mayor and City Clerk acknowledged
the instrument to be the free act and deed of the City.
Notary Public
THIS DOCUMENT DRAFTED BY:
David T. Magnuson (#66400)
Magnuson Law Firm
333 North Main Street
Suite 202, P.O. Box 438
Stillwater, MN 55082
651/439-9464 (telephone)
651/439-5641 (fax)
.
.
.
.
.
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CERTIFICATE OF COMPLETION
AND RELEASE
WHEREAS, the City of Stillwater, Minnesota, a municipal corporation (the "City"), is
the successor in interest to the Joint Powers Committee of the Town of Stillwater, City of
Stillwater and Washington County Committee, a Joint Powers Committee (the "Committee")
authorized by Chapter 504 of the Laws of Minnesota, 1978; and
WHEREAS, the Committee dissolved and ceased to function by the terms of the
Agreement creating the Committee on the 19th of January, 1986, and thereafter the City
succeeded as the sole authority over subdivision and land use controls within its boundaries; and
WHEREAS, the Committee entered into a certain Development Contract with the Spirit
of St. Croix, a Minnesota Limited Partnership, a Minnesota corporation (the "Developer"), dated
as of July 13, 1981 (the "Agreement") and recorded in the Office of the County Recorder or the
Registrar of Titles in and for the County of Washington, State of Minnesota, as Document
Number 420695, which provided for the development of the following described land in the
County of Washington and State of Minnesota (such tract or parcel of land hereinafter referred to
as the "Property"):
All that part of the Southeast Quarter of the Southeast Quarter,
Section 32, Township 30 North, Range 20 West, Stillwater
Township, Washington County, Minnesota, excepting therefrom
the east 10 acres thereof, and also excepting therefrom the south
645.00 feet thereof, and also excepting therefrom the north 270
feet of the south 915 feet of the west 450 feet of said Southeast
Quarter of the Southeast Quarter.
And
WHEREAS, the Agreement contained certain covenants, conditions and obligations,
including the requirement to construct grading and storm water improvements on the property,
the dedication of easements and the requirement to reimburse the Committee for its expenses, the
breach of which by Developer, its successors and assigns, would result in an event of default and
the right to exercise remedies on default by the Committee; and
WHEREAS, the Developer has performed all covenants, conditions and obligations
insofar as it is able in a manner deemed sufficient by the City to permit the execution and
recording of this Certificate.
NOW, THEREFORE, this is to certify that all physical improvements specified to be
done and made by the Developer have been completed; all easements dedicated as required, and
reimbursement has been made for expenses of the Committee; that the Developer, its successors
and assigns are forever released from all requirements of the Agreement.
Dated:
,2002.
CITY OF STILLWATER
By
Jay Kimble, Its Mayor
ATTEST:
By
Diane F. Ward, Its Clerk
STATE OF MINNESOTA )
) ss
COUNTY OF WASHINGTON )
On this _ day of , 2002, before me, a Notary Public, personally appeared
Jay L, Kimble, and Diane Ward, to me personally known, who, being by me duly sworn, did say
that they are the Mayor and City Clerk of the City named in the foregoing instrument; that the
seal affixed to this instrument is the seal of the City; that this instrument was signed and sealed
on behalf of the City by authority of its Council; and the Mayor and City Clerk acknowledged
the instrument to be the free act and deed of the City.
Notary Public
THIS DOCUMENT DRAFTED BY:
David T. Magnuson (#66400)
Magnuson Law Firm
333 North Main Street
Suite 202, P.O. Box 438
Stillwater, MN 55082
651/439-9464 (telephone)
651/439-5641 (fax)
.
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ORDINANCE NO.:
-
AN ORDINANCE AMENDING THE STILLWATER
CITY CODE BY AMENDING CHAPTER 31-1 (THE ZONING ORDINANCE)
SUBD. 22 "FLOOD PLAIN OVERLAY DISTRICT"
The City Council of the City of Stillwater does ordain:
1. AMENDING. The Stillwater City Code, Section 31-1, subd. 22(8)d.2, i and ii are
amended to hereafter read as follows:
"2. Basement standards are as follows:
1. Residential basement construction is not allowed below the regulatory
flood protection elevation, except as authorized in subdivision 22, (8)d. 7.
ii. Nonresidential basements may be allowed below the regulatory flood
protection elevation, provided the basement is protected in accordance
with Subdivision 22 (8) (d) (3) or (7)."
2.
AMENDING. The Stillwater City Code, Section 31-1, subd. 22(8)d. is amended to add a
new paragraph (8)d.7 that will hereafter read as follows:
"7. When the Federal Emergency Management Agency has issued a Letter of Map
RevisionlFill for vacant parcels of land elevated by fill to the 100-year flood
elevation, the area elevated by fill remains subject to the provisions of this
Ordinance. A structure may be placed on the area elevated by fill with the lowest
floor below the Regulatory Flood Protection Elevation provided the structure
meets the provisions of (i) and (ii) below:
1. No floor level or portion of a structure that is below the Regulatory Flood
Protection Elevation may be used as habitable space or for storage of any
property, materials, or equipment that might constitute a safety hazard
when contacted by flood waters. Habitable space (room) is defined as any
space in a structure used for living, sleeping, eating, or cooking.
Bathrooms, toilet compartments, closets, halls, storage rooms, laundry or
utility space, and similar areas, are not considered habitable space.
11. For residential and non residential structures the basement floor may be
placed below the Regulatory Flood Protection Elevation, provided:
A. The top of the immediate floor above any basement area is placed
at or above the Regulatory Flood Protection Elevation, and
B.
Any area of the structure placed below the Regulatory Flood
Protection Elevation shall meet the "Reasonably Safe From
Flooding" standards in the Federal Emergency Management .
Agency's (FEMA) publication entitled "Ensuring that Structures
Built on Fill In or Near Special Flood Hazard Areas Are
Reasonably Safe From Flooding" Technical Bulletin 10-01 a copy
of which is hereby adopted by reference and made a part of this
Ordinance. In accordance with the provisions of this Ordinance,
and specifically Subdivision 22(14)(f) ofthis Ordinance, the
applicant must submit documentation that the structure is designed
and built in accordance with either the "Simplified Approach" or
"Engineered Basement Option" found in the above-cited FEMA
publication.
C. If the ground surrounding the lowest adjacent grade to the structure
is not at or above the regulatory flood protection elevation, then
any portion of the structure that is below the regulatory flood
protection elevation must be flood-proofed consistent with any of
the FP-I through FP- 4 flood-proofing classifications found in the
State Building Code."
3. SAVING. In all other ways, the City Code remains in effect.
4.
EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law, and after final certification by the Minnesota
Department of Natural Resources.
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Enacted by the City Council of the City of Stillwater this _ day of December, 2002.
CITY OF STILLWATER
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
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Mem.orandrnn
To:
Mayor and City Council
Klayton Eckles, Director of Public Works
v
From:
Date: November 25, 2002
Subject: Request to Change Street Name of South 6th Avenue to South Broadway
.DISCBSSION
Attached is a petition to change the street name of south 6th avenue between Triangle Park and
Churchill Street. Eleven of the fifteen residents have signed a petition for the street name change.
City Council has three options regarding this petition.
· Council could elect to change the street name as requested. This would change the name of
South 6th Avenue to South Broadway between Triangle Park and Churchill, a one block
section.
.
· City Council could hold a public hearing on the proposed. street name change and notify
property owners in the surrounding area then make a decision based on results of the public
hearing.
· City Council could elect to take no action on the matter and leaving the street names in
place.
RECOMMENDATION
Staff recommends that Council discuss the merits of the request and provide direction to staff
regarding a response.
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1ID~@~~W~1ID
1m NOV 2 0 2002 lID
Stillwater Oty Council
11/19/02
BY: ____________________
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This is a request to change South Sixth Avenue, between Triangle Park and Churchill Street, to South Broadway.
This change would unite housing of like architectural styles and make it easier to give directions to our homes
since there is a South Sixth Street
We the undersigned agree
911
Brach 439-9351 ~
McDonough 275-1123
Hansen 430-1398
Furseth-Peroceschi 439-4470
Morgan-Waldren
Heggstuen
Stefan 439-5508
.
907
901
811
805
725
717
822
Lund
439-8626
808
Meyer
43H450 ~~~~ ~
43Hm#~. ~
439-3662 c?d W\C ~~ ~::t:111t'
712
Ries
704
McHugh
The following are the other homes affected
816 Lee 439-7169
812 Baer 430-3129
718 Prendergast 439-8871
709 Stenseng 439-5913
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To:
From:
Date:
Subject:
MEMORANDUM
Mayor and City Council
Sue Fitzgerald, Planner
December 4, 2002
F . Y .1.
2001 -2002 Annual report to the State Preservation Office (SHPO)
Attached is the year end report sent to SHPO.
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A I B I C D I .E 1 F G H
1 Case Number ' Applicant Business Owner Address . Request Additional Comments HPC Action
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4 DRl01-42 ! Mark Hanson . Marx Restarunt i Rob McGarry 243 South Main St. Canopy 1+6-0
5 DRl02-01 ! James Mahnke Shield Plus ; Harvest Moon Prop. 221 East Myrtle St. . Projecting Sign -:- 1+6-0
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6 DRl02-02 iMelissa & John Uppgren :Arcola Dev. Co. i Uppgren 270 N. Main St. : Bldg. Renovation !+6-0
7 DRl02-03 David Nowacki Car Zone :Joyce Melton" 1200 Frontage Rd Design Review 1+7-0
8 DRl02-04 Steven Parry NSKM Financial 'Lee Bjerk 222 Commercial Projecting Sign i 1+7-0
9 DEM/02-01 'John Baily Demolition/House i John Baily 323 S. Sixth St. Demolition/House Applicant will have Design Review for new homes :5-2
10 DRl02-05 . Chad Bouley Suiter's Wine :Andy Kass 2225 Curve Crest Addition 1+6-0
11 DRl02-06 ; Chad Bouley Rick's 36 i Rick Soderlund 2255 Tower Dr. Addition 1+6-0
12 DRl02-07 : David Fezendin . Johnny's TV i David Fezendin 242 N. Main St. Awning 1+6-0
13 DRl02-08 : Loren Lorenzen US Bank : US Bank 213 Chestnut St. Signage !
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14 DRI()2-:09 ! Loren Lorenzen . US Bank ! US Bank 6001 Stillwater Blvd Signage I 1+6-0
15 DRl02-10 I Joele Hiers ,Brunswick Inn : Merlin Eiklenborg 114 E. Chestnut St. Signage 1+6-0
16 DRl02-11 ! Brian Larson Family Means i Family Means 1875 Northwestern Design Review 1+6-0
17 DRl02-12 : Michaela Mahady Accessory Bldg. I Culver Davis 320 W. Pine St. Accessory Bldg. 1+6-0
18 DRl02-13 i Peter Linder Linder's Flower Mart : Peter Linder 1250 Frontage Rd . Flower Mart :+6-0
19 DRl02-14 : Randell Raduenz . Stillwater Art Guild I Roger Ruetten 316 N. Main St. Signage 1+6-0
20 DRl02-15 ! Steve Bremer ' Elations : Steve Bremer 402 S. Main St. Signage i+6-0
21 DRl02-16 1 Penelope Lavoi Nalley Antiques I St. John's Corp 117 S. Main St. Signage 1+6-0
22 DRl02-17 1 Leslie Alexander [Cesare's Wine Bar ! John Harvey 102 S. Second St. Design Review 1+6-0
23 DRl02-18 ! Elliot Architects : Eagle Valley Bank ,Eagle Valley Bank 1946 Washington St. . Addition Tabled to later date i
24 DRl02-19 i Mike Diem : Curve Crest Villas !Tim Nolde Orleans & Washington i Design Review 1+5-0 1 obstained
25 I I , I.
26 DRl02-21 I Carolyn Philps ! Historic Court House i Washington Cty 101 W. Pine St. . Landscape Plan Review +70
27 DRl02-22 ! John Bailey . House Review i John Bailey 323 Sixth St. S. . House Review ! Approved
28 DRl02-23 I Debre Asch ;P.J. Asch i Mike McGuire 413 Nelson St. E. . Outside Additon !+7-0
29 DEM/02-02 I Steve Bremer 'Gordon's Salvage I Steve Bremer .207 Nelson St. E. . Demolition of Block Bldg. 1+7-0
30 DRl02-24 i Karl Ranum ; McKusick Block Bldg. I Karl Ranum 102-108 Main St. N. 'Sign Package 1+7-0
31 DRl02-25 I Robert Ayres iAscension Church iAscension Church 214 Third St.N. : Signage 17-1
32 DRl02-26 I SALA Architects i Bradshaw Funeral Home i Jim Bradshaw Curve Crest & Hwv 36 'Design Review 1+7-0
33 DRl02-27 I Elliot Christensen ! OfficelWarehouse i Joe Peliter 1775 Industrial Blvd i Design Review +7-0
34 DRl02-28 1 Duane Downey-Suburban 1 Holiday Companies I Holiday Companies ;2500 W. Orleans St. Signage +7-0
35 DRN/SUP/02-26 !Tim Komwolf i Lammer House Tim & Anita Komwolf 1306 Third St. S. Bed and Breakfast Review
36 DRl02-29 1 Wayne Cullinan ! Buona Vista 1 Steve Bremer '402 S. Main St. ' Signage +5-0
37 DRl02-30 I Mark Balay !Gazette Building I John Harvey 102 Second St. S. :Sign Package 1+5-0
38 DRl02-31 ! Renee Flesner : Amy's at Brunswick Cafe I Joele Hiers 114 Chestnut St. Signage +5-0
39 DRl02-32 1 Dan Schulte I Kagan Binder Attomeys 1 Main Stream Develop. ;221 N. Main St. : Signage . ... -5+0
40 DRl02-33 I Dick Zahring ! Office Park MSP Develop. Curve Crest & Hwv 36 : Design ~eview . +5-0
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41 DRl02-34 jC. Wallace/J. Junker ! St. Croix Saloon i Scott Junker 112 N. Main St. Signage +5-0
42 DRl02-35 ! Brian Dommeyer iAce Hardware , Butternut Properties 1662 Market Drive . Propane Tank Design Re. 1+6-0
43 DRl02-36 IJoe Toohey : Dent Removers !Joe Toohey .1180 N. Frontage Rd ; Signage 1+5-0
44 DRl02-37 1 Cathy/Jerry Heimberger :Aurora Staples Inn iCathy/Jerry Heimberger 303 N. Fourth St. . Bed and Breakfast Review 1+5-0
45 DRl02-38 !RogerTomten I ResidentuallBusiness ITim Nolde . Curve CrestIWild Pines ,Conceptual Design Review Cone. +5-0
46 DRl02-39 I Sandy Hudson : Daria's Grill Sandy Hudson 131 S. Main St. i Building Graphic
47 DRl02-40 I Lee Reiter IH & R Block H & R Block ;1310 West Frontage Rd iSignage +5-0
48 DRl02-41 ! Bruce Knutson : North Main Building , Roger Rutten/Rich. Kedrowski '312 N. Main St. . Design Modifications +5-0
49 DRl02-42 IVoid !Void I Void Void iVoid
50 DRl02-43 I Meg Brownson Alfresco I Meg Brownson ,321 S. Main St. i Signage +5-0
51 DRl02-44 IAndrea Bollinger Oval Oshun ,Roger Rutten/Rich. Kedrowski '330 N. Main St. ' Signage ,+5-0
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A B I C I 0 I E . I F G H
52 DRl02-45 Carl Erickson I North Main Studio I Monty Brine 1402 N. Main St. : Signage I +5-0
53 DRl02-46 Monsin Kassan IAmerican Financial Exp. i Larry Nelson i 122 N. Main St. ; Signage . +5-0
54 DRl02-47 Jack Buxell I Lofts of Stillwater i Jack Buxell/Brian Sweeney 1501 N. Main St. ! Conceptual Design Review
55 DRl02-48 Rick Palmateer I Cub Discount Liquor i Cub Foods 11801 Market Dr. i Signage +6-0
56 DRl02-49 Ross Buschman. 1St. Crioix Orthopaedics IDiaSorin 11951 Northwestern Ave. iSignage · . +6-0 .
57 DRl02-50 . Michael Hoefler 1St. Paul Lutheran Church' . ! St. Paul Lutheran Church 1609 S. Fifth St. [Design Review . I +6-0
58 DRl02-51 I Jerry Turnquist i Bethany Evangelical Covenant i Bethany Evahgelical ! 6490 Stillwater Blvd Signage I '+6-0
59 DRl02-52 I Randy Randuenz !Art Guild Gift Shop i Randy Randuenz & Co. !318 N. Main St. ' Signage . +6-0
60 DRl02-53 I Debra Auer ! Curves for Women iJim Kellison ! 1650 Market DR Signage I +5-0
61 DRl02-54 !Jay Feider Sales Office for Lofts of Stw. i 1501 N. Main St. Tem. Trailer I +5-0
62 DRl02-55 !Jay Feider Retail Building j KEP Investment Properties I Market Dr. east of Video Up. 'Desion Review I 1+5-0
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October 31, 2002
Michael Koop
Minnesota Historical Society
345 Kellogg Blvd W.
St. Pau~ MN 55102-1906
Dear Mike:
Attached is the 2001 - 2002 Annual Report to the State Preservation Office from the
Stillwater Heritage Preservation Commission for your review. If you have any questions,
please contact me at 651 430-8822. Thank you.
Sincerely,
~~F>~ ~
Sue Fitzgerald. --0'
City Planner
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
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HeritaS!e Preservation ReI!!!!!
December 3,2001- November 4,2002
Member
Herita2e Preservation Commission Members
Date Appointed
Howard Lieberman, Chairperson
Beth Diem
Phil Eastwood
Diane Hark
Jeff Johnson
Brent Peterson
Roger Tomten
10/1/91
1/4/00
1/5/99 .
1/16/01
1/1/89
6/16/01
1/4/94
Monthlv Herita2e Preservation Meetin2s
The HPC reviewed 56 cases December 3, to November 4, 2002.
Annual Preservation Awards
The HPCawards were presented at the May 7,2002 City Council meeting National
Preservation week was May 12 - 18. The awards presented were as follows:
Architectural Contributions to Stillwater - Michael McGuire
Special Achievement Award - James Melton
Fayade of a Building - Jarchow and York Building
Signage - Let There Be Light Antique Lighting
Design Award - Joseph Wolf Buildings
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Churchill Nelson & SIau2hter Addition Architectural Survey (West Rain
The HPC was involved with surveying, photographing and recording the architectural
styles of homes in the above study area. Each member of the committee was responsible
to survey and photograph approximately 20 homes. (Exhibit A).
Historic Lift Brid2e Committee Reoresentation
HPC commissioners Howard Lieberman, Chairperson and Jeff Johnson represent the
Commission at the bridge meetings. This is an on going process.
W orkshoo With Plannin2 Commission Members
On October 4, 2002, HPC meet with Planning Commission members to discuss the
possibilities of the HPC review and approve designs for infill housing in Stillwater. This
charge will go in to effect around the beginning of the year.
Downtown Desio Guidelines
The HPC continues to work on updating the Downtown Design Guidelines. There will .
be a revised booklet printed this year.
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National Preservation Conference
Two HPC members and one staff person attended the National Conference in San
Antonio, TX - August 1 - 4, 2002
Annual State Preservation Conference
Four HPC members attended the State Preservation Conference in Owatonna,MN on
September 13, 2002.
House Demolition Ordinance Cases
The HPC reviewed 2 house demolition requests for the year.
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HERITAGE PRESERV ATIONMEETlNG NOTICE.
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY NOVEMBER 4,2002
7:00P.M.
RNERVIEW CONFERENCE ROOM (3rd FLOOR)
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the October 4, 2002 minutes.
1. Case No. DRJ02-56. Design review of exterior signage for US Bancorp Piper Jaffray
located at 270 North Main Street. Chris Clark - LeRoy Signs, representing US Bancorp
. Piper Jaffray. . .
Other items:
a. Churchill Nelson & Slaughter Addition (East Half) pho~o/survey assignment.
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CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
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City of Stillwater
Heritage Preservation Committee
October 7, 2002
Commissioner Johnson called the meeting to order at 7:00 p.m.
Present: Commissioners Diem, Eastwood, Johnson, and Peterson
Late Arrivals: Commissioners Tomten
Others: City Planner Fitzgerald, Planning Commissioners Gag, Ranum,
and Teske
Absent: Chairperson Lieberman and Commissioner Hark
APPROVAL OF MINUTES
Motion made by Commissioner Peterson, seconded by Commissioner Eastwood
to approve the September 4, 2002 commission minutes with changes. Motion
passed unanimously.
Case No. DRl02-53. Design review of signage for Curves for Woman
located at 1650 Market Drive. Debra Auer, applicant.
Ms. Auer requested design review of two signs for Curves for Women. at
1650 Market Drive. The proposed sign for the north side of the building
(Market Drive) is an existing sign that was used at the applicant's previous
location on Stillwater Blvd. The second sign would be an 18 inches by 15
feet sign for the south side of the building (Stillwater Blvd). Both signs are
the same size. The word "Curves" is 18" high and is a maroon color and
"for Women is 13 inches high and will be black in color. Both signs are
internally lit.
Motion made by Commissioner Eastwood, seconded by Commissioner Diem to
approve the design review as applied for with the following conditions:
1. No additional signage. ..
2. All revisions shall be reviewed and approved. by the Heritage Preservation
Commission.
Motion passed unanimously.
Case No. DRl02-54. Design review of temporary sales office for lofts of
Stillwater project located at 501 N. Main Street. Jay Feider, Construction 70
Inc, applicant.
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City of Stillwater
Heritage Preservation Committee
October 7, 2002
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Mr. Feider requested design approval of two mobile trailers connected
together to create a 24 ft. by 44 fttemporary sales office. The trailer would
. be on site around October 15,2002 through August 1. 2003. Exterior
fac;ade colors will be light gray with blue awnings and a blue band around
the top of the building. The band is shown with white signage on it. The
proposed sign is 4 ft by 8 ft and will be located by the entry to the office.
The sign will have a blue background with brown trim and white and brown
lettering. The hours of the office will be weekdays Monday through Friday
10 a.m. to 2 p.m. and 4 p.m. to 8 p.m., weekends 10 am to 4 p.m. Lighting
of the site would be from existing parking lot lighting and a light above the
entry door.
The City Council has approved the location of the temporary sales office.
There will also be temporary landscaping around the site.
Commissioner Tomten was concerned about watering pooling around the
building when it rains. Mr. Feider stated the temporary office would be
elevated.
Motion made by Commissioner Peterson, seconded by Commissioner Eastwood. .
to approve the design review of a temporary sales office in the city lot north of
501 Main Street with the following conditions:
1. All revisions to the approved plan shall be reviewed and approved by the
Heritage Preservation Commission.
2. All signage shall be on the on 4 ft by 8 ft sign.
3. Potted trees and plants shall be displayed around the front of the office.
Motion passed unanimously.
Case No. DRl02-55. Design review of retail building located on Market.
Drive, east. of Video Updat~. Jay Fiederrepresenting KFP Investment
Properties, applicant. . .
Mr. Feider requested design approval for a retail building on the lot north
of Video Update. The buildings architectural style. colors and materials will
match the Target and Cub Food buildings. Black Hills Spruce will be used
in landscaping. The parking lot lighting fixtures will be "shoebox" style, on
24 ft high pole. A sign package has been submitted, when the building is
leased the tenants will request individual sign approvals. The trash
receptacle will be screened with plant materials.
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City of Stillwater
Heritage Preservation Committee
October 7,2002
Video Update and the new retail building will be sharing the entrance.
Motion made by Commissioner Tomten, seconded by Commissioner Eastwood
to approve the design review of a retail building located on Market Drive, east of
Video Update with the following conditions:
1.
2.
3.
4.
5.
6.
.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
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All utilities shall be completely screened from public view.
All landscaping shall be installed before utility release or final project
inspection. No project shall be phased unless the Planning Commission
grants approval.
Continuous concrete curbing shall be installed to separate parking areas
from landscaped areas.
Handicapped parking spaces and signage, in compliance with State
requirements shall be shown on building permit plans and installed before
final inspection of the project.
The street address of the building shall be displayed in a location
conspicuous from the public street.
The trash enclosure shall be make of a sturdy opaque masonry material,
with trash receptacles screened from view and compatible with the color
and materials of the project. ..... . ..
All trees required to remain on site, as indicated on the plans, shall be
protected by fencing pr other necessary measure shall be taken to prevent
damage during construction activity.
No roof equipment shall be visible to the general public.
All gutters, downspouts, flashings, etc. shall be painted to match the color
of the adjacent surface.
Construction projects shall conform to the City's Noise Ordinance.
Construction during the dry season shall mitigate excess dust problems.
A sign permit shall be required for all project signs.
Grading and drainage plan to be approved by City Engineer before
building permits are issued.
Sign package to beapprqved by the Heritage Preservation Commission,
including directional signs. . . .
Exterior lighting plan to be reviewed and approved by the Heritage
Preservation Commission.
All security lights on the building shall be a "shoebox" fixture and down lit.
A sign permit is required of signage.
All exterior modifications to the approved plan are to be reviewed by the
Community Development Director.
Signage elements shall be placed on the west side of the building.
Landscaping plan shall include landscaping along Market Drive. Applicant
shall work with staff with screening is.sues with Black Hills Spruce.
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City of Stillwater
Heritage Preservation Committee
October 7, 2002
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Motion passed unanimously.
Discussion with Planning Commission members. regarding housing.
changes in old neighborhoods.
Planning Commissioner Ranum would like to work on developing a policy
governing architectural structure of homes. There currently is no policy in
effect.
The Heritage Preservation Commission is aware of the concern with the .
architectural structure of homes. The Commission is currently doing a
historical inventory of homes.
OTHER ITEMS
Update on Churchill Nelson & Slaughter (East Half) Architectural Survey
Newspaper Vending Stands Discussion
Articles from Roger Tomten
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"Architectural Review Guidelines for Single Family Residences"
Discussion
Respectfully Submitted,
Bobbi Mortvedt
Recording Secretary
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T H ~I R T H P LAC E 0 F M INN E SOT A \ ~
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HERITAGEPRESERV ATION MEETING NOTICE
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY OCTOBER 7,2002
7:00P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the September 4, 2002 minutes.
1. Discussion with Planning Commission members regarding housing changes in old
. neighborhoods. .
2. Case No. DRl02-53. Design review of sign age for Curves for Woman located at 1650
Market Drive. Debra Auer, applicant.
3. Case No. DRl02-54. Design review of temporary sales office for Lofts of Stillwater
project located at 501 N. Main Street. Jay Feider, Construction 70 Inc, representing
applicant.
4. Case No. DRl02-55. Design review of retail building located on Market Drive, east of
Video Update. KEP Investment Prop. Representing applicant.
Other items:
a. Update on Churchill Nelson & Slaughter (East Half) Architectural Survey
b. Newspaper Vending Stands Discussion.
c. Articles from Roger Tomten
d. "Architectural Review Guidelines for Single Family Residences" Discussion
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE:651-430-8800
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City of Stillwater
Heritage Preservation Committee
September 4, 2002
Chairperson Lieberman.called the meeting to order at7:00 p.m.
Present: Commissioners Diem, Hark, and Johnson - ~ee..
Late Arrivals: Commissioners Eastwood
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Others: Sue Fitzgerald, Planner
Absent: Commissioners Peterson
Chairperson Lieberman commented on the fire at the Stillwater Territorial Prison. It is a
great loss for the city and the developers.
APPROVAL OF MINUTES
Motion made by Commissioner Johnson, seconded by Commissioner Tomten to
approve the August 5, 2002 commission minutes with changes. Motion passed
unanimously.
Case No. DRl02-40. Design review of sign age for H&R Block at 1310 West . .
Frontage Rd. Lee Reiter of LEROY Signs, representing applicant.
Mr. Reiter requested design approval to replace existing signage with new
signage. Currently H&R Block has red channel lettering. H&R Block want to
replace it with black lettering that becomes white lettering at night. They also are
requesting approval of a green illuminated square to the left of the name.
Motion made by Commissioner Johnson, seconded by Commissioner Hark to approve
the signage design for H&R Block at 1310 West Frontage Road with the following
conditions:
1. The black letter is retained during the day and after lit at night with white light
surrounding each latter. . . .
2. No additional signage. .
Motion passed unanimously.
Case No. DRl02-45. Design review of signage for North Main Studio at 402 North
Main Street. City Planner Fitzgerald representing Carl Erickson, applicant.
The applicant requested design approval for a 2 feet by 14 feet sign. The sign will
have a "Celadon" green background with navy blue lettering. There will bee
raised brown cup on the left side of the lettering. The sign will not be lit. .
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City of Stillwater
Heritage Preservation Committee
September 4, 2002
Commissioner Johnson was concerned about the width of the store front, but
. . City Planner Fitzgerald informed him that the size. of the. signage meets the
requirements~ . .. . .
Commissioner Tomten commented on the compatibility of the sign with other
signs on the building.
Motion made by Commissioner Tomten, seconded by Commissioner Diem to approve
the signage design for North Main Studio at 402 North Main Street with the following
conditions: . .
1. No additional signage.
2. All revisions to the approve sign package shall be reviewed and approved by the
Heritage Preservation Commission.
Motion passed unanimously.
Case No. DRl02-46. Design review of signage for American Express Financial
Advisors. Jeff Wegge, applicant.
Mr. Wegge requested design approval of a proposed 30 inch by 30 inch
projecting sign for American Express Financial Advisors to be located in the area
of the transom windows. The bottom of the sign would be approximately 12 feet
from the sidewalks. The sign will hang from a black metal bracket. It will be lit
with a small dome shape light fixture. The sign will have a blue square with the
words "American Express" outlined in white. The background of the sign will be
gray with the words "Financial Advisors" in black.
Commissioner T omten was concerned about the size of the signage, but the sign
is under the maximum requirements.
City Planner Fitzgerald commented on Mr. Wegge's willingness to work with the
City.
Motion made by Commissioner Johnson, seconded by Commissioner Diem to approve
the signage design with the following conditions:
1. No additional signage.
2. Lighting of the sign will be.reviewed upon complaint.
3. The lighting of the sign will be either a single mushroom light or a pair of down lit
gooseneck lights.
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City of Stillwater
Heritage Preservation Committee
September 4, 2002
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Case No. DRl02-47. Design review of the Lofts of Stillwater located at 501 North
Main Street. Joe Musof of J. Buxell Architecture, representing applicant.
Mr. Musof requested conceptual design approval for a multi-family
condominiums, which will be called The Lofts of Stillwater. The applicant
proposed five floors with parking underneath. There would be four floors of living
space with approximately 66-67 condos and the roof plan would have a party
room and decks. The exterior fa<;ade of the building would be primarily brick and
glass with stone trim. The site is 1.44 acres. 125 interior parking spaces for the
units would be provided on the lowest level of the building. "
Commissioner Tomten concerned about the use being completely residential
since the original plan included retail space in the lower level.
Mark Seitteman, owner of the building gave an overview of the plan and
explained the reason for removing retail from the plan. Mr. Seitteman felt
because of the economical situation retail space would be difficult to rent and it
would not be a practical decision.
Commissioner Hark inquired about a possible association controlling items that.
would be placed on patios.
Commissioner Johnson had mixed feelings about the project. He would like to
see retail in the plan. He was concerned about the elevations. Commissioner
Johnson would like the applicant to reduce the height of the building and find
another way to screen mechanical equipment on the roof.
Motion made by Commissioner Johnson, seconded by Commissioner Eastwood to
approve the conceptual plan for The Lofts of Stillwater at 501 North Main Street with the
following conditions:
1. All utilities shall be completely screened from public view. "
. 2. All landscaping shall be "installed before utility release or final project inspection.
No project shall be phased unless the Planning Commission grants approval.
3. Continuous concrete curbing shall be installed to separate parking areas from
landscape areas.
4. Handicapped parking spaces and signage, in compliance with State
requirements, shall be shown on building permit plans and installed before final
inspection of the project.
5. The street address of the building shall be displayed in a location conspicuous
from the public street.
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6. The trash enclosure shall be made of a sturdy solid masonry material, with trash
receptacles screened from view and compatible with the color and materials of
theproject and a detail provided to the Planning Department. .
7. fencing, as indicated on the plans, shall protect all trees required to remain on
site, or other necessary measure shall be taken to prevent damage during
construction activity.
8. No roof equipment shall be visible to the general public.
9. All gutters, downspouts, flashings, etc. shall be painted to match the color of the
adjacent surface.
10. Construction projects shall conform to the City's Noise ordinance. Construction
during the dry season shall mitigate excess dust problems.
11. A sign permit shall be required for all project signs.
12. Grading and drainage plan to be approve by the City Engineer before building
permits are issued.
13. Sign package to be approved by the Heritage Preservation Commission,
including directional signs.
14. All security lights on the building shall be down lit and a plan submitted to the
Planning Department.
15. All exterior modification to the approved plan are to. be . reviewed by the
Community Development Director. .
Motion passed unanimously.
Case DRl02-48. Design review of signage for Cub Discount Liquor located at
1801 Market Drive. Rick Palmateer, representing applicant.
Mr. Palmateer requested design approval of a wall sign for Cub Discount to be
placed on the northwest side of the Cub building. It would consist of a 5 foot
"Cub" and 22 inch raceway mounted "Discount Liquor" single face illuminated.
wall sign. The colors are the same as the existing Cub sign on the southwest of
the building. This sign will remain and not be replaced. The existing "Pharmacy"
sign will also remain.
Motion made by Commissioner Tomten, seconded by Commissioner Eastwood to
approve the signage design for Cub Discount Liquor with the following conditions:
1. No additional signage.
2. All revisions to the approved plan shall be reviewed and approved by the
Heritage Preservation Commission.
Motion passed unanimously.
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Heritage Preservation Committee
September 4, 2002
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. Case No. DRl02-49. Design review of signage for St. Croix Orthopaedics located
at 1951 Northwestern Avenue. Ross Buschman~ representing applicant.
. Mr; Buschman requested design approval of a sign package for the DiaSorin
buildings and approval of signage for St. Croix Orthopaedics. There will be four
signs. Sign number 1 will be a shared directional sign, DiaSorin is on the top of
the sign. It will be 24 inches by 48 inches; the color will be the same as DiaSorin,
blue background with white lettering. The sign will not be lit. Sign number 2 is a
24 inch by 36 inch direction sign for St. Croix Orthopaedics. It will have a blue
background with white lettering. This sigh will not be lit. Sign number 3 is a 5 feet
by 7 feet 3 inch freestanding sign that will have "St. Croix Orthopaedics" .and
other potential tenant names on it. This sign will have a brown background with
white backlit lettering on it. Sign number 4 is a replacement of the face of an
existing monument sign. It currently reads "DiaSorin and American Standard".
The new monument sign will read "DiaSorin Centre" with the address. It will be
blue with white backlit letters.
Commissioner had no concerns about the signage.
Motion made by Commissioner Johnson, seconded by Commissioner Hark to approve
signage package for DiaSorin buildings and signage for St. Croix Orthopaedics with th;e
following conditions:
1. No additional signage.
Motion passed unanimously.
Case No. DRl02-50. Design review of addition and remodel of St. Paul Lutheran
Church located at 609 South Fifth Street. Michael Hoefler - Architectural Network,
representing applicant.
Mr. Hoefler requested design approval for a 3,042 square foot addition to the
. existing church. The proposed addition will replace the .existing link and courtyard
. between the original church structure and the 1966 addition.. All exterior finishes
will match existing brick and trim materials. Aluminum composite panes located
on the northeast part of the roof will screen the roof top units. Two air
conditioning units are located on the ground on the northwest side of the building.
Trash storage will be within the building.
The parking lot will be lit with six 20 foot light poles and parking north of the
church will have two poles. The fixtures will be a "shoebox" type keeping the light
<:>n the property.
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City of Stillwater
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September 4, 2002
A 5 foot. by 10 foot stone and brick monument sign was proposed at the entry on
South Fourth Street. The brick would match the building brick. It will be lit with
ground lighting. . .
Commissioner Johnson inquired about the possibility of additional landscaping.
Commissioner Tomten requested the use of shorter light poles.
Motion made by Commissioner Johnson, seconded by Commissioner Tomten to
approve the design for a 3,042 square foot addition to the existing church at 609 South
Fifth Street with the following conditions:
All revisions to the approved plans shall be reviewed and approved by the
Heritage Preservation Commission.
Landscaping shall be completed before the Building Official issues Certificate of
Occupancy.
All utilities shall be shielded from direct view.
Light sources shall be shielded from direct view and protected from damage by
vehiCles. . .
Continuous concrete curbing shall be installed "to separate parking areas from
landscape areas.
Handicapped parking spaces and signage, in compliance with State
requirements, shall be shown on building permit plans and installed before final
inspection of project.
7. The street address of the building shall be displayed in a location conspicuous
from the public street.
8. Fencing, as indicated on the plans, shall protect all trees required to remain on
site, or other necessary measures shall be taken to prevent damage during
construction activity.
9. No roof equipment shall be visible to the general public.
10. All gutters, downspouts, flashings, etc. shall be painted to match the color of the
adjacent surface. . . ..
11. Construction projects shall conform to the City's Noise ordinance. Construction
during the dry season shall mitigate excess dust problems.
12. A sign permit shall be required for all project signs.
13. Grading and drainage plan to be reviewed by the City Engineer before building
permits are issued.
14. All security lights on the building shall be down lit.
15. All exterior modifications to the approved plan are to be reviewed by the
Community Development Director.
. Motion passed unanimously.
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City of Stillwater
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September 4, 2002
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Case No. DRJ02-51. Design review of signagefor Bethany Evangelical Covenant
Church located at 6490 Stillwater Blvd. Jerry Turnquist and Gayle Peters,
representing applicant. .
At the December 3, 2001 Heritage Preservation Commission meeting a new
addition and signage for the church was approved.
Mrs. Peters and Mr. Turnquist requested a revision to the approved location of
the sign. The sign was originally shown to replace the existing monument
location. The intention now is to site the sign 15 feet from the property Une
perpendicular to the vertical part of the mounted cross on the east side of the
church. The design of the monument sign has not changed since the
Commission last reviewed the design; except for the reader board is now shown
to be backlit and white.
Commissioner Johnson was concerned about the size of reader board. He
requested that the size of the white space remain minimal.
Motion made by Commissioner Johnson, seconded by. Commissioner Tomten to
approve the. revised . Pla.cement for the monument sign for. Bethany EVangelical.
Covenant Church at 6490 Stillwater Blvd. With the following conditions: . . .
1. All revisions to the approved plan shall be reviewed and approved by the
Heritage Preservation Commission.
2. The existing two signs shall be removed.
3. The size of the reader board shall be reduced by using lower wattage light bulbs
or the translucency of the material.
Motion passed unanimously.
OTHER ITEMS
A. Update on Churchill Nelson & Slaughter Addition.
Council Member Bealka requested clarification on the selection process for
research work. The Commission informed Council Member Bealka that resumes
are reviewed and then selected for consideration.
B.
C.
Photo assignments for Churchill Nelson & Slaughter Addition
Art Gallery Easel ~ D'tz../O?"" - 82.. . l)e::,S\~N ~~ leu..) o-y::
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The easel was previously approved from the Nelson Street location. This sign will
be larger than the .projecting sign. .'The square footage for the new. sign is
allowable. .. .
Motion made by Commissioner Diem, seconded by Commissioner Johnson to approve
easel for the Art Gallery. Motion passed unanimously.
ADJOURNMENT
Motion made by Chairperson Lieberman, seconded by Commissioner Tomten to
adjourn the meeting at 9:32 pm. Motion passed unanimously.
Respectfully submitted,
Bobbi Ward
Recording Secretary
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TH~RTHPLACE OF MINNESOTA i')
HERITAGEPRESERV ATION MEETING NOTICE
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET WEDNESDAY. SEPTEMBER 4,2002
7:00 P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the August 5, 2002 minutes.
1. Case No. DRl02-40. Design review of signage for H & R Block at 1310 West Frontage
Rd. Lee Reiter-LEROY Signs, representing applicant. . ' .
2. Case No. DRl02-45. Design review of signage for North Main Studio at 402 North Main' .'
Street. Carl Erickson, applicant.
3. Case No. DRl02-46. Design review of sign age for American Express Financial Advisors.
Monsin Kassan, representing applicant.
4. Case No. DRl02-47. Design review of the Lofts of Stillwater located at 501 North Main
Street. Jack Buxell, applicant.
5. Case DRl02-48. Design review of sign age for Cub Discount Liquor located at 1801
Market Drive. Rick Palmateer, representing applicant.
6. Case No. DRl02-49. Design review of sign age for St. Croix Orthopaedics located at
1951 Northwestern Avenue. Ross Buschman, representing applicant.
7. Case No. DRl02-50. Design review of addition and remodel ofSt. Paul Lutheran Church
located at 609 South Fifth Street. Michael Hoefler - Architectural Network, representing
applicant. ..' ...
8. Case No. DRl02-51. Design review of signage for Bethany Evangelical Covenant
Church located at 6490 Stillwater Blvd. Jerry Turnquist, representing applicant.
9. Case No. DRl02-52. Design review of signage for Art Gallery Gift Shop at 318 North
Main Street. Randy Raduenz, applicant.
Other items:
a. Update on Churchill Nelson & Slaughter Addition
b. Photo assignments for Churchill Nelson & Slaughter Addition
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CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
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TH::-IRTHPLACE OF MINNESOTA ~
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HERITAGE PRESERVATION MEETING NOTICE
THE STILLWATER HERIT AGE PRESERVATION COl\1MISSION
WILL MEET WEDNESDAY. SEPTEMBER 4,2002
7:00P.M.
CITY COUNCn.. CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the August 5, 2002 minutes.
1.
. 2.
3.
4.
5.
6.
7.
Case No. DRl02-40. Design review of sign age forH & RBlock at 1310 West Frontage
Rd. Lee Reiter-LEROY Signs, representing applicant.
Case No. DRl02-45. Design review of sigri.age for North Main Studio. at 402 North Main
Street. Carl Erickson, applicant.
Case No. DRl02-46. Design review of sign age for American Express Financial Advisors.
Monsin Kassan, representing applicant.
Case No. DRl02-47. Design review of the Lofts of Stillwater located at 501 North Main
Street. Jack Buxell, applicant.
Case DRl02-48. Design review of signage for Cub Discount Liquor located at 1801
Market Drive. Rick Palmateer, representing applicant.
Case No. DRl02-49. Design review of sign age for St. Croix Orthopaedics located at
1951 Northwestern Avenue. Ross Buschman, representing applicant.
Case No. DRl02-50. Design review of addition and remodel of St. Paul Lutheran Church
located at 609 South Fifth Street. Michael Hoefler - Architectural Network, repres~nting
applicant. ..
8. Case No. DRl02-51. Design review of signage for Bethany Evangelical Covenant
Church located at 6490 Stillwater Blvd. Jerry Turnquist, representing applicant.
Other items:
a. Update on Churchill Nelson & Slaughter Addition
b. Photo assignments for Churchill Nelson & Slaughter Addition
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE:651-430-8800
City of Stillwater
Heritage Preservation Committee
August 5, 2002
Chairperson Lieberman called the me~ting to order at 7:00 p.m.
.
Present:
Commissioners Eastwood (arrived at 7:50 p.m.) Diem, Hark;- Johnson, .-
Peterson (arrived at 7:55 p.m.)
Sue Fitzgerald, Planner
Others:
Absent:
Commissioners Tomten and Chairperson Lieberman
APPROVAL OF MINUTES
Motion made by Commissioner Johnson, seconded by Commissioner Eastwood to
approve the July 1, 2002 commission minutes as is and fill in the blanks at the next
meeting. Motion passed unanimously.
Case No. DRl02-43 Design review of awnings and exterior signage for Alfresco
at 321 South Main Street. Meg Brownson, applicant.
Ms. Brownson requested design review of signage for three sides of the building.
The t.hree ~ides of the b~i1ding abuts t~ree different streets. TheSign.ordinanc.
permits a sign on each sign of the bUSiness that abuts a street. Lettenng for the ..-
sign will be raised gold leaf lettering on the brick fa<;ade. The front sign is 36" by
12'. The south side sign will be 36" by 12'. On the south side under the name
"Alfresco" will be "casual living" sign that will be 20" by 1.5" high, it is high density
urethane 2-color sandblasted copy. The rear sign will be 2.5" by 5'5" high density
urethane 2-color copy. All signs have existing "gooseneck" lights that will not
change; light bulbs will be put in. The awnings will match the existing rear
awning. It will not be lit.
Commission did not have any concerns about the awnings or exterior signage.
Motion macle by, seconded by to approve signage for three sides of the building -and
awnings with th~ following conditions: . - -
1. Awning on the front and back of the building be the same color and have the
same pitch.
2. The awnings shall not be lit from within.
3. Structural elements of the awning shall be at least eight feet above the sidewalk.
4. The awning valance shall be at least seven feet above the sidewalk.
5. Traditional straight lined, fixed or retractable 1 to 1 pitched awnings will be
installed.
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City of Stillwater
Heritage Preservation Committee
August 5, 2002
Motion passed unanimously.
Case No. o RIO 2-44 . Design review of an exterior sign for Oval Oshun located at
330 North Main Street. Andrea Bollinger, applicant.
Ms. Bollinger requested design review of a 1 foot by 17 foot wooden sign. The
sign will sit on an existing sign band over the door and windows and will be lit.
The background of the sign will be natural, with white and blue lettering. Ms.
Bollinger will also be repainting trim around the windows to a natural color or
white wash.
Commission requested that Ms. Bollinger bring pictures of lighting fixtures to City
Hall for staff to review.
.
Commissioner Johnson offered suggestions for the sign. Possibly use a darker
blue to outline letters so they stand out.
Motion made by, seconded by to approve design of 1 foot by 17 foot wooden sign with
the following conditions:
1. No additional signage.
2. Sign not to exceed 17 square feet.
3. Lighting fixture is to be approved by city staff.
4. Mockup of sign and location of sign is to be reviewed by city staff.
Motion passed unanimously.
OTHER ITEMS
2002 HPC Conference in Owatonna, MN update.
Planner Fitzgerald requested. the Commission get back to her regarding their
attendance at the Conference.. . .
Revisions to Eagle Valley Bank.
Todd Zwiefelhofer informed the Commission that the site plan will remain the
same. The exterior building materials changed and the dormers have been
removed because of financial reasons.
Motion made by Commissioner Eastwood, seconded by Commissioner Peterson to
. approve revisions to Eagle Valley Bank. Motion passed unanimously.
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City of Stillwater
Heritage Preservation Committee
August 5, 2002
Motion ffic;lde by Commissioner Peterson, seconded by Commissioner Eastwood to
adjourn the meeting at 8:10p.m. Motio"n passed unanimously. . . .
Respectfully submitted,
Bobbi Ward
Recording Secretary
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TH~RTHPLACE OF MINNESOTA ~
CITY OF STILLWATER
MEETING NOTICE
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WlLL MEET MONDAY, AUGUST 5, 2002
7:00 P.M.
CITY COUN~ CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the July 1,2002 minutes.
1. Case No. DRl02-43 Design review of awnings and exterior signage for Alfresco at 321
South Main Street Meg Brownson, applicant. .
2. Case No. DRl02-44. Design review of an exterior sign for Oval Oshun located at 330
North Main Street. Andrea Bollinger, applicant.
Other items:
a. 2002 HPC Conference in Owatonna, MN update.
b. Revisions to Eagle Valley Bank.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651 ~430-8800
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CITY OF STILLWATER
HERITAGE PRESERVATION COMMISSION
JULY 1, 2002
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Chairperson Lieberman called the meeting to order at 7:00 p.m.
Present:
Commissioners
Others:
Sue Fitzgerald, Planner
Absent:
APPROVAL OF MINUTES
Motion made by Chairperson Lieberman, seconded by
3, 2002 commission minutes. Motion passed unanimously.
to approve the June
Case No. DRl02-35 Design review of propane tank location for Ace Hardware,
1662 Market Drive. Jake Schanus, Suburban Propane.
Mr. Schanus requested review of propane tank location for Ace Hardware. The
propane tank woul.dbe located s. out~ of the loading dock.. The Fire C. hief h?s ..~
approved the location. Propane tank IS to be screened from County Road 5 With
plants and shrubs. It will not be enclosed. The tank will hold 500 gallons of
propane.
Motion made by Commissioner Johnson, seconded by Commissioner Tomten to
approve design review with the following conditions:
1. All revisions to the approved plan be reviewed and approved by the Heritage
Preservation Commission.
2. Screen from the County Road with additional plant materials. City Staff to
approve the plan.
Motion passed unanimously.
Case No.. DRl02-36 Design review of a sign for Dent Removers, 1180 North
Frontage Road West. Joe Toohey, applicant.
Mr. Toohey requested review of design for a 3 foot by 10 foot wall sign. The sign
will have a white background with red lettering and no lighting. There was some
discussion about the location of the sign.
Commission moved on to next item on agenda until Planner Fitzgerald returns
with square footage information. . .
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HERITAGE PRESERVATION COMMISSION
JULY 1, 2002
Motion made by Commissioner . , seconded by: . to. approve design
review for sign at 1180 N. Frontage Road West with the following conditions:
1. No additional signage.
2. Sign will not be lit.
3. Sign will be located to the right of the entry door on the masonry.
4. Size of sign is not to exceed 3 foot by 10 foot.
5. Layout of the sign is to be approved by City staff.
Motion passed unanimously.
Case No. DRl02-41 Design Review of the building located at 312 North Main
Street to replace the existing windows, paint and add columns to the front and
side. Rivertown Holdings, represented by Roger Rutten and/or Richard
Kedrowski.
.
Mr. Rutten and Mr. Kedrowski requested review of design for building located at
312 N. Main Street. This will bea major renovation. The existing windows will be
replaced with new. double hung windows. The existing siding will be painted a.
"muted" green with "muted" red trim. Columns will be placed on the front and
sides of building. They will be re-facing the concrete block with cultured stone.
The building will not be lit. They will submit a sign package to the Heritage
Preservation Commission at a later date.
Commission recommended moving planters on south side as a part of another
project in the future. Commission also would like to see more taupe in the red,
more like a burnt red.
Planner Fitzgerald would like to receive the sign package when they know the
number of tenants they will have in the building. Heritage Preservation
Commission never appr()ved the existing sign.
Motion made by Chairperson Lieberman, seconded by to approve design
review of modifications for 312 N. Main Street with the following conditions:
1.
2.
All utilities shall be completely screened from public.
A lighting plan showing the fixture type, height, location and exterior lighting
intensity shall be submitted with building permit plans for Planning Director
approval. All lighting shall be directed away from the street and adjacent
properties. Light sources shall be shielded from direct view and protected from
damage by vehicles.
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CITY OF STILLWATER
HERITAGE PRESERVATION COMMISSION
JULY 1, 2002
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3. The street address of the building shall be displayed in a location conspicuous
from the public street. .
4. . The trash enclosure shall be made of a sturdy opaque masonry material, with
trash receptacles screened from view and compatible with the color and
materials of the project.
5. No roof equipment shall be visible to the general public. All gutters, downspouts,
flashings, etc. shall be painted to match the color of the adjacent surface.
6. Construction projects shall conform to the City's Noise Ordinance. Construction
during the dry season shall mitigate excess dust problems. .
7. Grading and drainage plan to be approved by City Engineer before building
permits are issued.
8. Sign package to be approve by the Heritage Preservation Commission, including
directional signs.
9. A sign permit shall be required for all project signs.
10. Exterior lighting plan to be reviewed and approved by the Heritage Preservation
Commission.
11. All security lights on building shall be downlit.
12. All exterior modifications to the approve plan are to be reviewed by Community
Development Director. .' .
13. The "muted" red on the trim is to have more taupe coloring.
Motion passed unanimously.
Case No. DRl02-37 Design review of a bed and breakfast (Aurora Staples Inn),
303 4th Street North. Cathy and Jerry Heimberger, applicants.
Ms. Heimberger requested approval to own and operate the Aurora Staples Inn.
They will be going in front of the Planning Commission on July 8, 2002 for a
Special Use Permit .to operate the business. The name, the sign and the
structure of the house will stay the same. The number of guests will stay the
same. They are requesting a Special Use Permit for special events. All special
events shall be over by 9:00 p.m. .
. Motion made by Commissioner Tomten, seconded by Commissioner Peterson to
approve design review of bed and breakfast at 303 4th Street North with the following
conditions:
1.
2.
The manager of the residence shall live on-site.
Before use as a bed and breakfast, the building and cooking facilities shall be
approved by the County Health Officer and Fire Marshall. .
One parking space for each guest room shall be set aside and marked "FOR.
GUEST ONL Y". Two spaces available on.site for manager.
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4.
5.
6.
7.
8.
9.
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5.
If provided, dining facilities for breakfast shall be available to registered guests
only (not available to the public).
No liquor shall be sold on premises. If wine is served, a wine license must be
obtained from the City. (Ord. #768 Adopted 10-22-92)
One four square foot sign is allowed on-site consistent with the architectural
character of the building (maximum height fourfeet)~ . ..
Adequate pedestrian scale lighting shall be provided . between the. bed and
breakfast and parking.
No general external lighting of the site that may impact the surrounding
residential area is allowed.
The special use permit is not transferable. New property owners shall require a
new special use permit.
The bed and breakfast use permit shall be reviewed before the Planning
Commission and City Council for revocation if the Community Development
Director receives complaints regarding the bed and breakfast use.
No additional bedrooms can be used for the bed and breakfast. Five bedrooms is
the maximum allowed under the Ordinance.
6.
7.
8.
9.
10.
11.
Special Use Permit for Special Events
1. A maximum of six special events (large functions defined as business meetings,
bus tours, bridal and wedding showers, anniversaries, weddings and wedding
receptions, and church functions over twenty persons allowed per month.
. All special event visitors shall park on site or a controlled remote location.
Limit of groups: 40 capacity as approved unless special approval is obtained
from the City Council.
Food must be served by a licensed caterer.
All special events shall be over by 9:00 p.m.
No open bar on premises for special events. Champagne is allowed on a two-
person/one bottle limit.
No outside entertainment or lighting for special events.
This permit shall be reviewed upon complaint.
Kathy and/or Jerry Heimberger, owners of the property, shall be on site during all
special events. This use is not transferable.
Motion passed unanimously.
Case No. DRl02..38 Design review of a planned unit development for a 3.67 acre
mixed use residential/office development concept located on Stillwater Blvd
between Curve Crest and Wildpines and east of Parkwood Lane. Tim Nolde,
applicant.
Applicant not present. Consultant of the project gave a brief overview of the
project. Consultant was not sure why this was in front of the Commission tonight
since the land is not in Stillwater. Community Development Director Russell
wanted the Commission to be aware of tl:te project.
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HERITAGE PRESERVATION COMMISSION
JULY 1,2002
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No action taken. Commission gives permission to go ahead.
OTHER ITEMS
Family Means building update.
Signage options have changed. Planner Fitzgerald not sure what the exact
changes are.
Daria's Grill building update. - Df..../o"2.- - .s9
"Muted" red with taupe awning will be used instead of red, white and blue.
Canopy will only be used over windows. Sign will not be placed on the south side
of the building.
Motion made by Commissioner Johnson, seconded by Commissioner Peterson to
approve wall mural to replicate Brown's Ice Cream, use of one Coca Cola icon to match
the soda fountain side on the west. Motion passed unanimously.
True North sign revision.
.
Approved logo will not work. Logo is changed to fit over three windows.
Motion made by Chairperson Lieberman, seconded by to approve
revision to sign (DRl02-24) at 102-106 N. Main Street as advised. Motion passed
unanimously.
Commissioner Johnson informed Commission that the National Trust is looking for a
. site for the 2007 meeting. The Twin Cities is in the top three for Midwest area.
San Antonio Conference update.
. .
Notning to report, things are moving along..:
Motion made by Chairperson Lieberman, seconded by
p.m. Motion passed unanimously.
to adjourn at 9:00
Respectfully submitted,
Bobbi Ward
Recording Secretary
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THE BIRTHPLACE OF MINNESOTA ~
CITY OF STILLWATER
HERITAGE PRESERVATION COMMISSION
MEETING NOTICE
THE STILL WATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY, JULY 1, 2002
7:00 P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the June 3, 2002 minutes.
L Case No. DR/02~35. Design review of propane tank location for Ace Hardware, 1662
Market Drive. Jake Schanus, Suburban Propane.
2. Case No. DR/02-36. Design review of a sign for Dent Removers, 1180 North Frontage Road
West. Joe Toohey, applicant.
3. Case No. DR/02-37. Design review ofa bed and breakfast (Aurora Staples Inn), 303 4th
Street North. Cathy and Jerry HeImberger, applicants.
4. Case No. DR/02-38. Design review of a planned unit development for a 3.67 acre mixed use
residential/office development concept located on Stillwater Blvd between Curve Crest and
Wildpines and east ofParkwood Lane. Tim Nolde, applicant.
S. CaseNo~ DR/02-41. Design Review of the building located at 312 North Main StJ.:~et to
replace th~existing windows, paint and add columns to the front and side. Rivertown
Holdings, represented by Roger Rutten and/or Richard Kedrowski.
Other Items.
a. Family Means building update.
b. DarIa's Grill building update.
c. True North sign revision.
d. San Antonio Conference update.
CllY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
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Heritage Preservation Commission
June 3, 2002
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Chairperson Lieberman called the. meeting to order at 7:00 p.m.
Present:
Chairperson Lieberman, Commissioners Diem, Hark, Peterson, and
T omten
Others:
Sue Fitzgerald, Planner
Absent:
Commissioners Eastwood and Johnson
APPROVAL OF MINUTES
Motion made by Commissioner Peterson, seconded by Commissioner Hark to approve
the May 6, 2002 commission minutes. Motion passed unanimously.
Case No. DRl02-29 Design review of exterior signage for Buona Sera at 402 South
Main Street. Wayne Cullinan represented Steve Bremer.
Mr. Cullinan presented examples of the proposed signage. It is the intent of the
applicant to keep the signage, umbrellas, and awnings to a minimum to create an.
upscale appearance. Redwood will be used for trim on some of the windows and
f1owerboxes around the outside eating area. The existihg "goose neck" lights will
be used.
Motion made by Chairperson Lieberman, seconded by Commissioner Tomten to
approve with the following. conditions:
1. No additional signage.
2. f\II revisions to the approved sign be reviewed and approved by the Heritage
Preservation Commission.
3. A sign permit shall be obtained at City Hall.
. Motion carried unanimously.
Mr. Cullinan had additional items for Commission approval.
There will be 6-7 tables in the outside eating area. There will also be an open
lattice fence with squares approximately 8 to 10 inch openings. Sue Fitzgerald
informed Mr. Cullinan that the fence ordinance requires a minimum of three and
half feet. Mr. Cullinan was willing to comply with the fence ordinance.
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City of Stillwater
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June 3, 2002
Mr.. Cullinan would like to add shutters to the windows so there is a more
authentic and residential look tothe.building. ThereV{as a concernaboutthesize
of the shutters. It was . recommended. that the shutters look as realistic .as
possible. An arch above the windows was also discussed. The Commission was
not in favor of covering up the existing brickwork above the window.
Awnings will be placed above the windows. The awnings will be an eggplant
color.
Motion made by Commissioner Tomten, seconded by Commissioner Peterson to accept
the proposal for fencing of the seated area with cedar posts and wood lattice work with
8 to 10 inch square openings, shutters over the second story windows of rectangular
shape, and to retain the exposed soldier coursing over the window openings. Applicant
is to provide a wall elevation how he will deviate from the full half window shutter and
consult with city staff. Motion carried unanimously.
Case No. DRl02-30 Design review of sign package for 102 Second Street South.
William Parch - Mark Balay represented John Harvey.
Mr. Parch presented a sign pa.ckage for the building on the southwest corner of
Myrtle and Second Street (formerly the Gazette building).
Motion made by Chairperson Lieberman, seconded by Commissioner P~terson to
approve with the following conditions:
1. No additional signage.
2. All revisions to the approved sign be reviewed and approved by the Heritage
Preservation Commission.
3. A sign variance shall be acquired for the wall signage.
4. City staff to verify sign will not exceed allowable square footage requirements.
Motion carried unanimously.
Case No. DRl02-31 Design review of exterior signage for Amy's at Brunswick Cafe
and Pastry Shop located at 114 Chestnut Street. Renee K. Flesner, applicant.
Ms. Flesner requested design review of an exterior sign for Amy's at Brunswick
formerly the Harvest Inn.
Motion made by Commissioner Tomten, seconded by Chairperson Lieberman to
approve with the following conditions:
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City of Stillwater
Heritage Preservation Commission
June 3. 2002
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1. No additional signage. ... .
2. All revisions to the approved sign be reviewed and approved by the Heritage.
Preservation Commission.
3. Final size of sign to be viewed by city staff before construction.
Motion carried unanimously.
Case No. DRl02.32 Design review of exterior signage at 221 North Main Street.
Dan Schulte representing Kagan Binder Attorneys.
Mr. Schulte requested a design review of exterior signage at 221 North Main
Street.
The Commission voiced their concerns about the size and placement of sign.
The Commission agrees that the sign is should be consistent with the existing
signs. Commission would look at other designs that are consistent with the
approved design package.
Motion made by Chairperson Lieberman. seconded by Commissioner Peterson to deny
signage proposal. However. if the Planning Commission does approve the variance thEA
Commission recommends the sign be limited to no higher than the height of the ban~
on the east elevation of the building. The Commission recommends to the Planning
Commission that the variance be denied. Motion carried unanimously.
Case No. DRl02.33 Design review of an office park at Curve Crest Blvd and Hwy
36. Dick Zahring, Welsh Companies and Lynn Sloat, Sala Architecture
represented MSP Development Co., LLC. James Bradshaw was also present.
Mr. Zahring and Mr. Sloat requested design review of an office park at Curve
Crest Blvd. Highway 36.
The Commission was concerned about the visibility of the equipment on the roof
and the amount of lighting ontt:le property. The equipment on. the roof Will not be .
visible from ground level. The lighting will have a downward effect and will not
illuminate the sky. Applicant does not see a problem with complying with all
conditions.
Motion made by Chairperson Lieberman, seconded by Commissioner Diem to approve
with the following conditions:
1. All utilities shall be completely screened from public view.
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City of Stillwater
Heritage Preservation Commission
June 3, 2002
2. A. lighting plan showing the fixture type, height, location and exterior lighting
intensity shall be submitted with building permit plans for Planning Director
approvaL . .
3. All lighting shall be directed away from the street and adjacent properties, light
sources shall be shielded from direct view and protected from damage by
vehicles.
4. All landscaping shall be installed before utility release or final project inspection;
no project shall be phase unless the Planning Commission grants approval.
5. Continuous concrete curbing shall be installed to separate parking areas from
landscape areas.
6. Handicapped parking spaces and signage, incompliance with state requirements,
shall be shown on building permit plan and installed before final inspection of the
project.
7. The street address of the building shall be displayed in a location conspicuous
from the public street.
8. The trash enclosure shall be made of a sturdy opaque masonry material, with
trash receptacles screened from view and compatible with the color and
materials of the project.
Fencing, as indicated on the plans, shall protect all trees required to remain on
site, or other necessary :measures shall betaken. to prevent damage during
construction activity" . .
No roof equipment shall be visible to the general public, all gutters, downspouts,
flashings, etc. shall be painted to match the color of the adjacent surface.
Construction projects shall conform to the City's noise ordinance; construction
during the dry season shall mitigate excess dust problems.
Grading and drainage plan to be approved by City Engineer before building
permits are issued.
Sign package to be approved by the Heritage Preservation Commission including
directional signs.
Exterior lighting plan to be reviewed and approved by city staff before building
permit is issued.
All security lights on building must be down lit. . . ... .
A sign permit is required fot signage and all exterior modifications to the approve
plan are to be reviewed by Community Development Director.
Motion carried unanimously.
Case No DRl02-34 Design review of exterior modifications, signage and seating
for the St. Croix Saloon located at 112 North Main Street. Jessica Junker and
Chris Wallace, applicants.
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June 3, 2002
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Ms. Junker and Mr. Wallace informed the Commission that the description of the
sign isincorrectThe sign. will be blackwith white lettering to match the trim and
black awnings will be added with white lettering, the name of the business cannot
be used. Lighting around sign will remain lit, but at a lower wattage. Existing light
fixtures will not be used.
Motion made by Commissioner Tomten, seconded by Commissioner Peterson to
approve with the following conditions:
1.
2.
3.
4.
5.
6.
No additional signage.
All revisions to the approved sign be reviewed and approved by the Heritage
Preservation Commission.
The awning shall not be lit from inside.
Structural elements of the awning shall be at least eight feet above the sidewalk.
Fixed awnings should have a minimum one by one pitch.
Traditional straight lined, fixed or retractable-pitched awning should be used, no
round awnings.
Name of business cannot be printed on awnings.
Lower wattage light bulbs will be used to light sign.
Existing light fixtures cannot be used. . . . .
7.
8.
9.
Motion carried unanimously.
OTHER ITEMS
a. Review of final draft of the West Half of Churchill, Nelson & Slaughter's Addition
Architectural Survey - Don Empson.
Chairperson Lieberman commented on Don Empson's good work.
Motion made by Commissioner Peterson, seconded by Chairperson Lieberman to
adjourn the meeting at 9:34 p.m. Motion carried unanimously.. .
Respectfully submitted,
Bobbi Ward
Recording Secretary
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THE BIRTHPlACE OF MINNESOTA i)
HERITAGEPRESERV ATION<:;OMMISSION
HERITAGE PRESERVATION MEETING NOTICE
THE STnLW ATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY, JUNE 3,2002
7:00 P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the May 6, 2002 minutes. ,
1. Case No. DRl02-29. Design review of exterior signage for Buona Sera at 40~ South '
Main Street. Wayne Cullinan, representing applicaIrt.
2. Case No. DRl02-30. Design review of sign package for 102 Second Street South. Mark
Balay, representing applicant.
3. Case No. DRl02-31. Design review of exterior signage for Amy's at Brunswick Cafe and
Pastry Shop located at 114 Chestnut Street. Renee K. Flesner representing applicant.
4. Case No. DRl02-32. Design review of exterior signage at 221 North Main Street. Dan
Schulte representing Kagan Binder Attorneys. .
S. Case No, DRl02-33. Design review of an office park at Curve Crest Blvd andHwy 36.
MSP DevelopmeIlt Co., LLC, applicant. .
6. Case No DRl02-34. Design review of exterior modifications, signage and seating for the
St. Croix Saloon located at 112 North Main Street. Jessica Junker and Chris Wallace,
applicants.
Other items:
a. Review of final draft of the West Half of Churchill, Nelson & Slaughter's Addition
Architectural Survey - Don Empson.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
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City of Stillwater
Heritage Preservation Commission
May 6, 2002
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Present: Howard Lieberman, Chairperson
Beth Diem, Phil Eastwood, Dian~ Hark, Jeff Johnson, Brent Peterson,
and Roger Tomten . .
Others: Sue Fitzgerald, planner
Absent: None
Mr. Lieberman called the meeting to order at 7 p.m.
Approval of minutes: Mr. Johnson, seconded by Mr. Eastwood, moved approval of the minutes
of April I 0, 2002. Motion passed unanimously.
Case No. DR.02-18 Design review of addition to Eagle Valley Bank at 1946 Washington
Avenue South. Elliot Architects representing the applicant.
A representative of the architectural firm was present and briefly reviewed plans. Parking will
remain as is, as will the existing signage. The intent of the addition is to get tenants at grade
level, with the lower level for storage. The addition will be EJ.F.S. and cultured stone; a tin roof
will be bid as an alternate. . .. . .
There was a concern that the requested soffit lighting over each window (16) seemed excessive.
Mr. Tomten also expressed a concern that cultured stone would not be used on the west elevation
as well as the front elevation; he suggested spreading the stone out evenly on all four sides, using
the stone underneath the window placement. The plan is for two at-grade mechanical units; it
was suggested the best placement for the mechanicals might be to the south of the property and
screened with landscaping.
Mr. Johnson moved approval as conditioned, changing condition No.4 to indicate the trash
enclosure will remain wood and painted to match the addition, with the additional conditions that
the additional soffit lighting be limited to the main entry and side door; that the mechanical
equipment be screened from view with a suggested locaticm at the south of the property; that
. . stone be carried around the west eleyatioIl; and that there be no additionalsign~ge other than the .
eXisting pylon sign. Mr~Peterson seconded the motion; motion paSsed unanimously. .
Case No. DR/02-21 Design review of landscape plan for the Historic Courthouse, 101 W. Pine
8t. Carolyn Phelps, applicant.
Ms. Fitzgerald said she had checked the schedule of plant materials. The intent is to use
historically appropriate materials, she said, and she said she thought. the plan looks good. Mr.
Johnson suggested keeping any plantings that will be oflarge height when mature away from the
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City of Stillwater
Heritage Preservation Commission
May 6, 2002
wall. Mr. Lieberman stated the HPC's action at this point was to give concept approval to phase
1, with the applicant to return as.more ~al pl~ are develope.d in ph~e 2.
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Case No. DRl02-22 Design review of house plans for 323 Sixth St. S. John Bailey, applicant.
Mr. Bailey was present and showed drawings of the proposed homes. He said he was present to
show the HPC that the plans match what he said he would build when the HPC granted the
demolition pennit.
Mr. Johnson asked if the intent was to carry details such as wide comer boards and window
details on all elevations; Mr. Bailey said that is his intent. Mr. Johnson commented that the
window placements on the side/rear elevations don't work as well as the front; Mr. Bailey said
the placements fit the floor plan. Ms. Diem suggested the side and rear elevations will change
when a survey is completed due to the topography of the site. Mr. Tomten suggested some
design elements to cut down on the garage massing.
Mr. Liebennan summed up the discussion by noting that Mr. Bailey had stated he would come
back to the HPC with plans when the demolition permit was issued. Mr. Bailey has done so, and
received input from the HPC. Should there be substantial modifications of plans in the future,
Mr. Bailey will return to the HPC. . . .
Case No. DRl02-23 Design review of outside sales addition for P.J. Asch, 413 E. Nelson St.
Mike McGuire, applicant.
Deb Asch was present. There was little discussion. Mr. Johnson, seconded by Ms. Hark, moved
approval as submitted. Motion passed unanimously.
Case No. DEM/02-02 Demolition request for block building located at 207 Nelson S1. E. Steve
Bremer, applicant.
Mr. Bremer was present. Mr. Lieberman reviewed the nine required steps for the issuance of a
demoli~ion permit and the HPC's .charge in such matt.ers. Mr. Johnson noted the request is for
removal of the block garage only, not the barn or other buildings on the property ~ No. one ihthe .
audience cared to comment on the matter. . . . .
Mr. Liebennan, seconded by Mr. Johnson, moved approval of the demolition permit. Motion
passed unanimously.
Case No. DRl02-24 Design review of sign package for 102-108 North Main S1. Karl Ranum,
applicant.
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May 6, 2002
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The applicant was not present. Mr. Johnson, seconded by Mr. Tomten, moved to approve two
projecting signs on 'theeast.elevation and tWo wall signs on the south, with the signagekept
.below the brick and stone second story coursing. Motion passed unanimously.
Case No. DR/02-25 Design review of an exterior sign for Episcopal Church of the Ascension,
214 N. Third St. Robert Ayres representing the applicant.
Mr. Ayres was present. He said two existing signs would be removed. The plans call for using
some of the building materials left over from construction. The sign will be ground-lit, with the
light focusing on the sandstone portion of the sign. Mr. Johnson noted that free-standing signs in
the CBD are limited to 30 square feet and cannot exceed 6' in height from grade. Mr. Ayers
stated they tried to make the sign comparable in size to that of Trinity Lutheran and St. Michael's
Catholic churches. Mr. Ayes noted the church will be requesting a setback variance from the
Plarming Commission . Mr. Lieberman, seconded by Mr. Peterson, moved approval as
conditioned. Motion passed unanimously.
Case No. DR/02-26 Design review of Bradshaw addition on Curve Crest Boulevard and
Highway 36. SALA Architects representing the applicant.
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Jim Bradshaw. and Kelly Davis of. SALA were present. Mr. Davis stated plans are. in .
preliminary 'stage~ They were before the HPC at this point to see if there are any issues wi
materials. Mr. Davis provided a small scale model of the proposed building. Mr. Davis noted that
Mr. Bradshaw owns three other parcels in the area and would like to have some cohesiveness in
materials, colors, roofmg etc.; he stated this is an opportunity to provide a "first class statement
for a gateway to Stillwater." Mr. Johnson and Mr. Lieberman noted that Mr. Bradshaw is in a
position, as owner of the properties, to require consistency between the parcels through
covenants, noting that a precedent exists. in the Target/Cub development which has strong
covenants. Ms. Fitzgerald said the applicant could work with Mr. Russell in developing a PUD
for the property which incorporat~s suggc;:sted design guidelines. Mr. Lieberman commented the .
HPC would be supportive of consistency of design, not necessarily color.
After a brief review of plans for Mr. Bradshaw's building/grounds, Mr. Lieberman closed the
discussion by stating the HPC gives concept approval to Mr. Bnidshaw's plans and supports the..'
his efforts for consistency of desigil between the parcels, with the applicant to work with Mr~
Russell on that matter.
Case No. DR/02-27 Design review of an office/warehouse building at 1775 Industrial Blvd.
Elliot Christensen representing the applicant.
Mr. Christensen and property owner, Joe Peltier, were present. Mr. Tomten asked the applicant if
he was aware of the City's design guidelines for the Business Park Area, specifically that the
proposed metal siding is not allowed and that ther~ must be consistence on all sides of a build.
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City of Stillwater
Heritage Preservation Commission
May 6, 2002
in colors/materials/details. Mr. Peltier responded that there are numerous steel sided buildings in .
. the area; itwas noted that someb.uildings pre-date the. guidelines; Mr. Liebennan said.theHPC's
charge is to be consistent in how the guidelines are applied. ... ..
Mr. Lieberman asked members to consider the intent of the guidelines and whether the intent can
be met by modifying Mr. Peltier's proposal somehow. Mr. Tomten said the intent of the
guidelines is to eliminate overscale structures and the mono use of materials, noting that the
applicant begins to do that in the front office building. Mr. Peltier noted the wainscoting is
carried around on one of the sides, but he needs to construct a retaining wall between the
properties making it impractical to do on the north side of the building. Mr. Johnson suggested
carrying some of the lines of the front office to the warehouse structure to reduce the scale.
Mr. Tomten did some sketches making use of different color panels on the warehouse portion
and other detailing to reduce the scale of the building. Mr. Peltier said he liked Mr. Tomten's
suggestions, and the Mr. Christensen said it would be possible to incorporate Mr. Tomten's
ideas.
Mr. Lieberman moved approval as conditioned, stating that incorporating Mr. Tomten's
drawings the proposal meets the intent of the design. guidelines, with the applicant to submit
revised drawings to Ms. Fitzgerald. Mr. Peltier asked about signage, saying he would like a small
monument sign at the. warehouse elevation the same as the office. Regarding the condition
relating to landscaping, Mr. Peltier said the area is so sandy he was not sure what species would
work. It also was noted the location of the HV AC units was shown on Mr. Peltier's revised
plans. Mr. Johnson suggested amending the motion to indicate the applicants was to provide a
landscaping plan and signage that conforms to the ordinance. Mr. Lieberman accepted that
amendment to his motion. Mr. Johnson seconded the amended motion; motion passed
unanimously.
Case No. DRJ02-28 Design review of exterior signage for Holiday Companie~ located at 2500
W. Orleans St. Duane Downey of Suburban Lighting representing the applicant.
The applicant was not present. .
Mr. Johnson moved to deny the request, approving the logo and name on the pylon sign only,
with the logo on the canopy and storefront, no building sign, no backlighting of the canopy and
that the lighting under the canopy remain unchanged. Ms. Diem seconded the motion; motion
passed unanimously.
Case No. V/SUPIDRJ02-26 Design review of proposed Bed and Breakfast at 1306 Third St. S.
Tim and Anita Komwolf, applicants.
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May 6, 2002
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Mr. Kornwolfwas present. It was noted the issue of the distance from another Bed and Breakfast
:. is going to the Planning Commission. Thehoine meets the square footage reqllirementofthe.
ordinance for a. four bedroom; eight person Bed .mid Breakfast.". Regarding" "sigmige, Mr." .
Kornwolf said the proposal is for a 12x18" sign with gold lettering; he is unsure of the
background color at this time. Mr. Lieberman moved to recommend approval as, from a design
perspective, the request meets the Bed and Breakfast ordinance. Mr. Eastwood seconded the
motion. Motion passed 6-0-1, with Ms. Hark abstaining.
Other business
It was noted the annual Preservation Awards were to be presented at the May 7 City Cowcil
meeting.
Ms. Fitzgerald stated she is asking the Council to issues RFPs for the next survey.
Mr. Johnson stated he had met with Sandy Hudson and will continue working with her on the
next phase of the work at DarIa's Grill.
Ms. Diem said the City Building Official has offered other options for the stairway at the former
Mulberry Point Antiques building project.
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Mr. Johnson, seconded by Mr. Eastwood, moved to adjourn at 10:15 p.m. Motion passed
unanimously.
Respectfully submitted,
Sharon Baker
Recording Secretary
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HERITAGE PRESERVATION MEETING NOTICE ..
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY, MAY 6,2002
7:00 P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the April 10, 2002 minutes.
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1. Case No. DRl02-18. Design review of addition to Eagle Valley Bank located at 1946
Washington Avenue South. Elliot Architects, representing the applicant.
2. Case No. DRl02-21. Design review of Landscape Plan for the Historic Courthouse at
101 West Pine Street. Carolyn Phelps, applicant.
3. Case No. DRl02-22. Design review of house plans for 323 Sixth St. South. John Bailey,
applicant.
4. Case No. DRl02-23. Design review of outside sales addition for P.J. Asch located at 413
East Nelson Street. Mike McGuire, applicant.
5. Case No. DEMl02-02. Demolition request for block building located at 207 Nelson
Street East. Steve Bremer, applicant.
6. Case No. DRl02-24. Design review of sign package for .1 02 - 108 NorthMam Street,
Karl Ranum, applicant.
7. Case No. DRl02-25. Design review of an exterior sign for Episcopal Church of the
Ascension located at 214 North Third Street. Robert Ayres representing the applicant.
8. Case No. DRl02-26. Design review of Bradshaw Addition located on Curve Crest Blvd
and Highway 36. SALA Architects, representing the applicant.
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CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
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9. Case No. DRl02-27. Design review of an officelwarehouse building located at 1775
Industrial Blvd. Elliot Christensen representing applicant.
10. Case DRl02-28. Design review of exterior signage for Holiday Companies located at
2500 West Orleans Street. Duane Downey of Suburban Lighting representing the
applicant.. . .
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11. Case V/SUP/DRl02-26. Design review of proposed Bed and Breakfast located at 1306
Third Street South. Tim and Anita Komwolt: appliCants. .
Other items:
a. Update on the National Alliance of Preservation Commissions' (NAPC)
scholarships.
b. Annual Preservations awards update.
c. CLG for the Churchil~ Nelson & Slaughter Addition Architectural Survey update.
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City of Stillwater
Heritage Preservation Commission
April 1 0, 2002
Present: Jeff Johnson, vice chair ,.
BethDiem, Phil Eastwood, Diane Hark, Brent Peterson and Roger Tomten
Others: Planner Sue Fitzgerald
Absent: Howard Lieberman
Mr. Johnson called the meeting to order at 7 p.m..
Approval of minutes: Mr. Tomten noted there was no closing date listed for the Linder's Flower
Mart, Case No. DR/02-13. Ms. Fitzgerald will provide that date. Mr. Tomten, seconded by Mr.
Eastwood, moved approval ofthe March 4, 2002, minutes with that addition; all in favor.
Case No. DR/02-14 Design review of exterior signage for Stillwater Art Guild Gallery, 316 N.
Main St. Randall Raduenz, applicant.
It was noted the location of the Gallery is 316 N. Main St., not 116 as listed on the agenda. Mr.
Raduenz was present and provided color swatches. There will be no changes other than the
lettering in the sign band. Mr. Peterson moved approval as conditioned, adding that the light
source not be visible from the street. Mr. Eastwood seconded the motion; motion passed
unanimously.
Case No. DR/02-15 Design review of exterior signage for Elations by the caves at 402 S. Main
St. Bremer Construction representing the applicant.
Steve Bremer was present. He said the request is for signage over the center arch on the Main
Street elevation and the Nelson Street entrance. Upon questioning, Mr. Bremer said the signage
would be placed above the key stones rather than above the arch. Lighting will be the same
gooseneck fixtures as on the rest of the building. Color samples were provided.
Mr. Eastwood, seconded by Ms. Diem, moved approval as conditioned, allowing two downlit
gooseneck fixtures at each sign. Motion passed unanimously;
Case No. DR/02-16 Design review of exterior signage for Valley Antiques, 117 S. Main St.
Penelope Lavoi, applicant.
Ms. Lavoi was present. There will be no lighting. The request is for one sign in the sign band,
located above the awning. Color samples were provided. Mr. Tomten, seconded by Mr. Peterson,
moved approval as conditioned. Motion passed unanimously.
Case No. DR/02-17 Design review of Cesare's Wine Bar at 102 S. Second St. Leslie Alexander,
applicant.
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April 10, 2002
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Ms. Alexander and the project architect were present. Ms. Fitzgerald noted.that the Planning
Commission had givnitsapproval for a special use permit and parking variance at its April
meeting.
Mr. Johnson noted the business will occupy the existing brick storage/warehouse area of the
building only. Ms. Alexander stated the entrance is being moved to the south side of the
building. The east fa9ade will be paneling. There will be a bank of windows; trim will be wood;
the window framing itself will be aluminum clad exterior..
Mr. Tomten asked about colors. Ms. Alexander said possibly an egg plant/sage green
combination, noting she was unsure if the Commission had a preferred color palette. There was a
question about window 'glazing. The applicant responded the glazing will be clear; perhaps there
will be some tint on the south elevation. The proposed signage is a wooden cut-out sign.
Ms. Alexander asked about umbrellas for outdoor seating. Ms. Fitzgerald noted umbrellas are
acceptable but cannot include the name of the business. Mr. Johnson asked about lighting. Ms.
Alexander said lighting will be gooseneck fixtures of low wattage and said she would be willing
to decrease the number of fixtures if necessary. Mr. Johnson suggested placing fixtures over
every other window on the front elevation to be consistent with the south elevation. ....
Ms. Alexander asked about lighting the canopy. Members noted that an entry light inside the
wooden canopy to light the door would be allowed. Ms. Alexander asked about the required
material for the trash enclosure, noting she would prefer a wooden or stucco enclosure rather
than masonry; members said that would be acceptable. The trash enclosure will be located in the
last parking space which is not usable.
Mr. Tomten asked about mechanicals. The applicant is hoping to tap off the existing unit. If an
additional unit is required, it will be screened. Mr. Johnson noted an option for screening is to
paint the unit to match the building. Mr. Tomten suggested the applicant and owner of the
adjacent building consider plantings to buffer the parking lot area from the sidewalk.
Mr. T6mten. moved approval as conditioned, eliminating the requirement of masonry from .
condition No. 6, indicatiriga wooden trash enclosure with matching detailing is acceptable;
adding language to condition No. 14 that the canopy not be uplighted, but that a downlit fixture
under the canopy is acceptable; and changing condition No. 15 to indicate three fixtures be
allowed on the east and south elevations. Ms. Diem seconded the motion; motion passed
unanimously.
Case No. DR/02-18. This case was continued to the May meeting.
Case No. DR/02-19 Design review of Curve Crest Villas located at the southwest comer of
Orleans Street and Washington Avenue. Tim Nolde, applicant. .
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City of Stillwater
Heritage Preservation Commission
April 1 0, 2002
Representing the applicant was project architect Mike Diem of Archnet. Mr. Diem explained the
topography of the site and plans for parkinglretainingwalls. The proposal is for twoL-shapeq,
45-unit buildings. . The project will include affordable housing; the target market is senior
housing. The buildings will be three stories of prairie craftsman style; top story will be stucco
with natural wood below, alternating siding. Units will have porches that may be screened. The
units will be individually heated and cooled, eliminating roof-top mechanicals. Trash will be
collected internally.
There was a question about lighting. Mr. Diem said there will be four 20' high shoebox lights,
with light bollards along the sidewalk. He noted that if there is an issue with exterior lighting; it
is with the adjacent lumber yard. There will be recessed lighting under the entrance canopies.
There was a question about plantings. Ms. Fitzgerald suggested that Black Hills spruce were
preferable to the planned Colorado Blue due to the susceptibility to disease. Mr. Tomten noted
the City has tree plantings in the boulevard area on Orleans and suggested perhaps the same
species could be continued.
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There was a question as to whether the proposed monument sign meets the required 15' setback.
Mr. Diem said that sign could be moved to the flag pole location. Mr. Johnson suggested that
consideration to given to incorporating the prairie craftsman style of the buildings into the
monument sign design. Mr. Tomten suggested the possibility of incorporating the gazebo with
the nearby bus stop area, eliminating the existing bus bench.
Mr. Johnson moved approval as conditioned with the additional conditions that Black Hills
spruce be used, rather than Colorado Blue; that the north boulevard plantings be the same species
as the City plantings on Orleans Street; that the details of the monument and entrance signage be
further developed and submitted to staff for review; that the monument sign meet the 15' setback
requirement; and that ground lighting be permitted, with location details submitted to staff for
review. Mr. Eastwood seconded the motion. Vote was 5-0-1, with Ms. Diem abstaining.
Other items:
Review of first. draft of West Halfof Churchill, Nelson and Slaughter addition HPPA Survey -. .
Don Empson. Mr. Empson waS present. There was a brief discussion as to the ultimate purpose
of the surveys - establishing an historic district, nominating properties for National Register
designation. Mr. Empson noted that the intent was to survey most of the threatened areas first,
and that has been accomplished. Mr. Empson suggested the City consider establishing its own
historic designation, as federal designation is difficult to achieve. Mr. Johnson noted that after
the next survey is completed, the HPC should be in a good position to propose conservancy area
boundaries and design guidelines for in-fill housing.
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John Kerschbaum was present requesting a small ticket office for his gondola business. The
structure, 6 x 6', galvanized/corrugated metal, wouldbe located adjacent to the existing building
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City of Stillwater
Heritage Preservation Commission
April 10, 2002
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by the Otterfitters. The structure would be on skids and removable. The office would be in
.operation from May through October, with hours of perhaps n a.m. to 10 p.m. .The discussion
centered on the requested sign, which is limited to 6 square feet. Members suggested signagebe
a 3x2 gondola, with lettering placed in the window of the building. Mr. Tomten drew a sketch of
a possible design, which Mr. Kerschbaum stated he would try to reproduce. Mr. Johnson,
seconded by Mr. Peterson, moved approval of DR/02-20, with the condition that the building
matching the existing abutting shed in materials, that the size of the sign not exceed the
ordinance, and that there be no lighting on the building or signage. Motion passed unanimously.
Ms. Fitzgerald noted that the building official has determined that the Arcola (Mulberry Point
Antiques) building redevelopment will need to have an enclosed stairway in the back. Ms. Diem
pointed out the stairway would have some type of window openings. Ms. Diem agreed to check
with the building official regarding that possibility.
Mr. Peterson, seconded by Mr. Eastwood, moved to adjourn at 8:45 p.m.
Respectfully submitted,
Sharon Baker
Recording Secretary
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r illwater
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TH~IRTHPlACE OF MINNESOTA ~
HERITAGE PRESERVATION COMMISSION
HERITAGE PRESERVATION MEETING NOTICE
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET WEDNESDAY. APRIL 10. 2002
7:00P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the March 4,2002 minutes.
1. Case No. DR/02-14. Design review of exterior signage for the Stillwater Art Guild
Gallery located at 116 North Main Street. Randall Raduenz, applicant.
2. Case No. DR/02-15. Design review of exterior signage for Elations by the caves located
at 402 South Main Street. Bremer Construction representing applicant.
3. Case No. DR/02-16. Design review of exterior signage for Valley An~iques located at
117 South Main Street. Penelope Lavoi, applicant.
4. Case No. DR/02-17. Design review of Cesare's Wine Bar located at 102 South Second-
- Street. Leslie AleXander, applicant. --
5. Case No. DR./02-18. Design review of an addition to Eagle State Bank located at
1946Washington Avenue South. Elliot Architects, representing applicant.
6. Case No. DR/02-19. Design review of Curve Crest Vlllas located at the southwest comer
of Orleans Street and Washington Avenue. Tim Nolde, applicant.
Other items:
a. Review of 1 st draft of West Half of Churchill, Nelso,n & Slaughters Addition HPP A Survey.
Don Empson
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082. PHONE: 651-430-8800
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City of Stillwater
Heritage Preservation Commission
March 4, 2002
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Present:
Howard Lieberm~ chairperson (5 minutes late)
Beth Diem, Diane Hark, Jeff Johnson, Brent Peterson and Roger Tomten
Others:
Planner Sue Fitzgerald
Absent:
Phil Eastwood
Mr. Johnson called the meeting to order at 7p.m.
Approval of minutes: Mr. Johnson had one comment on the February 4, 2002 minutes. Case
No. DEMl02~01. Paragraph 10 should read: "He said he believed the applicant was sincere in
his intent to make the new homes fit the character of the neighborhood and said he would
propose having HPC design review the new houses, providing that the owner approves, as part of
the demolition permit. Mr. Bailey said he would welcome HPC design review and consented to
design review as a condition to obtain the Demolition Permit". Moved by Mr. Peterson,
seconded by Mr. Tomten, moved approval of the minutes of February 4, 2002, presented; motion
passed unanimously. ..
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Case No. DRl02~05 Design review of a building addition to SuIter's Wine & Spirits at 2225
Curve Crest Blvd. Andy Kass, Jim Kellison.
Mr. Kass and Mr. Kellison were present. The discussion centered on exterior lighting.
There will be two security lights on the building, one on the south side and one on the west side.
They are going to try to relocate existing fixtures, ifpossible. Mr. Johnson observed he didn't
think the existing security lights were downlit. Mr. Kellison stated that all building materials
would match existing building. Trash enclosure materials will be match building.
Mr. Johnson moved approval as conditioned, with condition No.2 include security lights be
shielded/cutoff. Motion by Mr. Tomten., Mr. Peterson seconded the motion, passed
unanimously. .
Case No. DRl02~06 Design review ofa building addition to Rick's 36 at 2255 Tower Drive.
Jim Kellison representing applicant. .
Mr. Kellison was present to discuss the project. He stated that all materials used would match
the existing building. He said if the security lighting is not shielded he would make the change
and down light/shield all security lighting on the building. Mr. Kellison said with the addition
the building still meets the parking requirements.
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Mr. Johnson moved approval as conditioned with one more condition, that all security lighting
be downlit. Ms. Hark seconded the motion. All in favor, passed unanimously.
Case No. DR/02-07 Design review of an awning for Johnny's TV located at 242 North Main
Street. David Fazendin, applicant.
Mr. Fazendin was not present. Ms. Fitzgerald said Mr. Fezendin had called to say he could not
make it to the meeting. She had talked with him about the awning. She stated that the proposed
awning had more signage than the sign ordinance permitted. Mr. Fezendin agreed to have the
business name on the top of the one to one awning, nothing more. The valance would be used
for listing items within the store, keeping within the signage permitted by the sign ordinance.
The colors will be white lettering on a burgundy awning.
Mr. Lieberman moved approval with the condition final review and approval by staff. Ms. H8.rk
seconded the motion. Amended by Mr. Johnson to include two more conditions 1, the lettering
meet permitted size, with no signage on the ends of the canopy. Number 2, awning is not to be
lit. Passed unanimously.
Case No. DR/02.09. Design review of exterior signage for US Bank at 213 Chestnut Street.
Loren Lorenzen, Universal Sign, representing applicant.
Mr. Lorenzen was present. He presented a drawing of the signs. Stating that the colors would be
red for the shield, vihitelettering on a dark blue background, Mr, Johnson asked if the size of the
signs that are there now for FirStarwould change. Mr. Lorenzen said the square footage would
stay the same at the downtown bank, but would change at the Stillwater Blvd. Bank.
Mr. Johnson asked if the parking lot would be available to the public when the bank is not open.
Mr. Lorenzen said he couldn't comment since it was not his bank. Mr. Johnson said it would be
nice if the City could look into it sometime in the future. Mr. Johnson moved approval with the
condition - the ATM signs be removed. Seconded by Mr. Tomten. Passed unanimously.
Case No.DR/02-08 Design review of exterior signage for US Bank at 6001 Stillwater Blvd.
Loren Lorenzen, Universal Signs, representing applicant.
Mr. Lorenzen said the building sign will stay the same size, but the monument sign will be
longer, and lower to the ground than the existing monument sign. Mr. Peterson said he would
like them to keep it at 120 square feet, since at present if the use of the building changed, they
would be permitted only a 100 square foot sign. Mr.-Lieberman said he would be comfortable
with Mr. Lorenzen's proposal. Mr. Lorenzen stated that the ATM signs would be removed.
Mr. Johnson moved approval with the condition the ATM signs be removed. Mr. Tomten
seconded the motion and added a second condition of approval, that the pylon and monument
signs will have blue backgrounds. Passed unanimously.
Case No. DR/02-10 Design review of exterior signage for the Brunswick Inn located at 114 East
Chestnut Street. Joele Hiers, applicant.
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Janien and Merlin Eiklenborg presented the project. The applicant is requesting design approval
for the new Brunswick Inn and Amys at Brunwick, replacing the Harvest Inn. Mr. Tomten asked
if the projecting sign were on the same bracket as the existing Harvest Inn, they stated it would
be the same. Mr. Johnson questioned how customers would be entering the two businesses that
will be there. One is the Inn and the other is a pastryshop/restaurant. Ms. Eiklenborg stated that
both doors would be use so both businesses could use either door. Mr. Johnson thought that it .
was a plus for the businesses since there could be some confusion as to which door was to which
business.
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Both signs will have gold lettering on black backgrounds. Lighting was discussed. Ms.
Eiklenborg said the signs were not going to be lit, but said there were two flood lighting fixtures
there, and they'd try to use them. Mr. Johnson questioned the existing lights, that they didn't
work that well, the lighting was directed into the street. Ms Eiklenborg asked if they could be .
shaded. Mr. Johnson said that since there is lighting there now, doesn't work very well and is
not what they felt appropriate, and if they wanted to light it, they could work with staff. Ms
Eiklenborg said they needed some kind of lighting for their guests coming and going at night.
Mr. Johnson suggested some sort of "goose neck" fixture that would shine down.
Mr. Peterson moved approval. Ms. Hark seconded the motion with an additional condition, the
lighting fixtures on the building be some type of "goose neck" fixture. Mr. Lieberman
commented that ifthere were any changes to Amy's in Brunswick Pastry that they would need to
be reviewed by the commission. Ms. Eiklenborg asked if they could have a light for the guests.
Mr. Lieberman said staff could approve it. All in favor, passed unanimously.
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Case No. DR/02-11 Design review of an office building for Family Means located on
Northwestern Avenue (southeast comer of Tower Drive and Northwestern Avenue). Brian
Larson, representing applicant.
Arba-Bella Beck and Brian Larson were present. Mr. Larson presented the site plan stating that
they felt the layout was the best use of the site. The intent was to create a long building with
parking along the building. This would alleviate all the parking being on the street side of the
building. The site has a shared access driveway and one other driveway.
Mr. Larson said the building fa~de would be redlbrown brick with a brownlbronze medal seam
roof. Mr. Johnson asked what color the window frames and trim would be. Mr. Larson stated
that they would be sand color. Mr. Johnson asked what the trash enclosure would be like. Mr.
Larson said it would be redibrown brick to match the building. .
Mr. Larson went on to talk about the condenser that was located near the front of the building on
the north side. He said it would be 4 ft. wide, 3 ~ ft. high and 19 ft. long. The condenser will
not have on and off sounds; it will have a fan sound. There will be a berm around it and they
could add some landscaping, he said.
Mr. Tomten inquired about lighting and which fixtures will be used. Mr. Larson said the first
picture on the handout would be the one installed. These poles would be located on the south
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edge of the site by the pine trees. Mr. Larson said at this time they have no plans for security
lighting on the building.
Mr. Larson stated that at this time they have not designed a sign for the business. They will
come back to HPC when they have a plan. Mr. Johnson noted that there was some sort ofroof
equipment, air vent or louver on the plan. Mr" Larson stated that ~at was correct, but the .:. .
decision was made on Friday to remove the louver. The louvers that will be used for air intake
will be located on front (south elevation) of the building that has what looks like louvers.
Mr. Johnson moved to accept the building Mr. Johnson made a clarification that there will be no
roof louver as shown in the plan. And that option design as submitted with condition #18 sign
needs to be approved. # llight fixture is accepted. Mr. Peterson seconded the motion. All in
favor, passed unanimously.
Case DRl02-12 Design review of an accessory building located at 320 West Pine Street.
Michaela Mahady - SALA Architects representing applicant.
Cub Davis and Michaela Mahady were present. Ms. Mahady brought a model of the accessory
building for presentation. She pointed out that the design of the accessory building picked up on
the features of the main house. The materials use on the accessory building will match the main
structure as will the pitch of the root: dormers, windows and trim. Ms. Mahady said the
driveway would be a circle drive.
. Mr. Johnson moved approval of the accessory building design. Mr. Tomten seconded the. .
motion. All in favor, passed unanimously.
Case No. DRl02-13 Design review of Linder's Flower Mart at River Heights Plaza, 1250
Frontage Rd. Peter A. Linder, applicant.
Peter A Linder was present. The greenhouse will be located in the southwest area of the plaza's
parking lot. It will be operational from April to July.
Other business:
Courage St. Croix is expanding their indoor swimming pool. They are requesting design
approval of a fence to conceal a mechanical unit. Approval was given.
The next meeting will be April 10, not Aprill.
Mr. Lieberman adjourned the meeting at 8:45 p.m.
Respectfully submitted,
Sue Fitzgerald
Recording Secretary
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. HERITAGE PRESERVATION COMMISSION -
HERITAGE PRESERVATION MEETING NOTICE"
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY, MARCH 4,2002
7:00 P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the February 4,2002 minutes.
" .
L Case No. DRJ02-05. Design review ofa building addition to Sulter's Wine & ...
Spirits at 2225 Curve Crest Blvd. Chad Bouley - Kellison Company,
representing applicant.
2. Case No. DRJ02-06. Design review ofa building addition to Rick's 36 at 2255
Tower Drive, Chad Bouley - Kellison Co., representing applicant.
3. Case No. DRJ02-07. Design review of awning for Johnny's TV located at 242
North Main Street. David Fazendin, applicant.
4. Case No. DRJ02-08. Design review of exterior signage for US Bank at 213
Chestnut Street. Loren Lorenzen - Universal Signs, Inc. representing US Bank.
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5. Case No:DRJ02-09. Design review ofexterior"signage for US Barik at 6001 .
Stillwater Blvd. Loren Lorenzen - Universal Signs, Inc. representing US Bank.
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6. Case No. DRJ02-10. Design review of exterior signage for the Brunswick Inn
located at 114 East Chestnut Street. Joele Hiers, applicant.
7. Case No. DRJ02-11. Design review of an office building for FamilylMeans
located on Northwestern Avenue (southeast comer of Tower and Northwestern
Ave.) Brian Larson, AlA, representing applicant.
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CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
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8. Case No.DRl02-12. SUP/02-13. Design review ofan accessory building located
at 320 West Pine Street. Michaela Mahady, representing the applicant.
9. Case No. DRl02-13. SUP/02-09. Design review of Linder's Flower Mart at
, River Heights Plaza, 1250 Frontage Rd: Peter A Linder, applicant.
Other items:
a. Courage S1. Croix - pool renovation information
Note: The April 1 HPC meeting is changed to Wed. April 10.
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City of Stillwater
Heritage Preservation Commission
February 4, 2002
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Present: Howard Lieberman, chairperson _
Beth.Diem; Phil Eastwood, Diane Hark,JeffJohnson~ Brent Peterson
aild Roger Tomten .
Others: Planner Sue Fitzgerald
Absent: None
Mr. Lieberman called the meeting to order at 7 p.m.
Approval of minutes: Mr. Johnson, seconded by Mr. Eastwood, moved approval of the minutes
of Jan. 7, 2002, as presented; motion passed unanimously.
Case No. SUP/DRl02-03 Design review of a used car lot at 1200 W. Frontage Road. David
Nowacki, applicant.
Mr. Nowacki was present. The discussion centered on exterior lighting. Mr. Nowacki said he
was requesting two security lights on utility poles on the comers of the front lot. Ms. Fitzgerald
said the concern is that Xcel Energy typically uses floodlights. Mr. Nowacki said Xcel didn't
provide him With any cuts, but -the company did say it had worked with the City~ Mr. JOhnsOl.
noted that typically lighting is placed on the business owner's premises, and the lighting must be .. .
downlit. Mr. Johnson asked if the applicant was doing anything in the back of the property. Mr.
Nowacki said he was just trying to clean up the back at this time; no lighting is planned. .
Mr. Johnson moved approval as conditioned, with condition No.3 changed to include that a clip
of the proposed lighting be submitted to city staff for approval and that the light source be
downlit, with the additional condition that there be no lighting in the back lot. Ms. Diem
seconded the motion; motion passed unanimously.
Case No. DRl02-04 Design review of exterior sign, NSKM Financial Services, LLC at 222
Commercial Street. .
The applicant was prese~t. Mr. Eastwood asked if there wereo~het tenants in the btinding. Mr.
Parry responded he thought there might be a warehouse/manufacturer's rep housed in the rear of
the building; he is the only tenant in the front. Mr. Tomten, seconded by Mr. Peterson, moved
approval as conditioned. Mr. Johnson suggested the applicant might want to outline the sage
green lettering in black to make it stand out more. Motion passed unanimously.
Case No. DEMl02-01 Demolition request for 323 Sixth St. S. John Bailey, applicant.
Present were John Bailey and his representative, Thomas Suttle.
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City of Stillwater
Heritage Preservation Commission
February 4,2002
Mr. Lieberman revie\yed the nine points in the City's Demolition Ordinanc~, and talked of the
problem of striking the delicate. balance between preserving the historic integrity of the
community and property owner rights. He noted that from an external observation, the structure
does not appear to be falling down.
Mr. Johnson asked Mr. Bailey to provide an overview of the background of the request and any
future plans for the property. Mr. Bailey said he has owned the property since October. He said
his original intent was to take the "ugliest property on the street" and renovate it t a "standout"
property. However, he said he discovered that structurally there are severe obstacles that make
renovation almost impossible. He said the outside is deceiving as to the condition. For example,
he said the roof is collapsing into the second floor creating unsafe conditions. Mr. Bailey further
noted that other than the hardwood floors, there is nothing of historic character in the interior
remaining due to so many owners/renters. As to future plans, he said that pending Planning
Commission approval of a subdivision, he intended to construct two single-family Victorian
style homes on the property. He provided renderings of the type of homes he planned; the homes
would have a shared driveway, and the garages would be at the rear of the homes.
Mr. Eastwood noted the home was originally built in 1875 and may have more value ifrestored.
He also noted that some of the home inspections were done before Mr. Bailey closed on the
property and therefore Mr. Bailey was aware of the problems.
A resident of 321 W. Olive St. suggested it was Mr. Bailey's intent from the outset to purchase
the structure, demolish it and construct two new homes. Mr. Johnson asked whether the proposed
homes would be similar to the Victorian style homes on the former Rose Floral property. Mr.
Suttle said theirs would be "a notch above" those homes.
Kate Flynn, 310 S. Sixth St., asked if Mr. Bailey had anything to do with the homes on Greeley
Street. Mr. Bailey said no - Ms. Fitzgerald had used those homes as an example of what not to
do. Ms. Flynn asked if Mr. Bailey had .completed any other projects for a comparison of his
work. Mr. Bailey said this would be his first project. Ms. Flynn asked what the new homes might
sell for. Mr. Suttle said likely in the mid-$300,000.
Dean Hanson, 402 S. Sixth St., said while the structure in question has had a "checkered career,"
he was concerned about building two new houses of the size proposed on 7,500 square feet. He
also expressed a concern that the plans could be changed and two duplexes built. Ms. Fitzgerald
said duplexes would require 10,000 square feet of property. Mr. Hanson concluded by saying,
"You don't just buy a house, you buy a neighborhood."
Ms. Hark and Mr. Lieberman expressed a feeling that the purchase/demolition request/building
plans had been "orchestrated," with Ms. Hark noting that one of the inspection letters was
written by a potential builder of the new homes. Mr. Lieberman also expressed a concern about
constructing new "sort-of-Victorian" homes or "faux-Victorian" style homes.
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City of Stillwater
Heritage Preservation Commission
February 4, 2002
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Mr. Bailey expressed his disappointment thathe failed to convince HPC members tJ:lat this was
not an "orchestrated deal." .
Andy Kraemer, 418 S. Sixth St., said he lives on a split lot with a shared drive and has always
regretted having split the property. He said he thought the applicant could build one single house
on the property, to which Mr. Bailey responded that would be economically not feasible. Mr.
Kraemer said he didn't particularly care if the existing structure is preserved, the concern is for
what comes after.
Mr. Peterson noted that in other demolitions requests, the applicant itemized the cost of repairing
the structure. He said Mr. Bailey had failed to do that. Mr. Bailey said he had followed the
demolition request examples. Mr. Bailey then enumerated some of the known costs involved in
repairing the structure.
Mr. Johnson noted the applicant is requesting two things - demolition of the existing structure
and construction of two new homes. He said he believed the applicant was sincere in his intent to
make the new homes fit the character of the neighborhood and said he would proposed having
HPC design review of the new houses as part of the demolition permit. Mr. Bailey said he would
welcome HPC design review. Mr. Johnson moved to grant the dem()Iitionpermit with the.'
, 'condition that HPC has design review of the new construction. Mr. Tomten seconded the motion, .'
noting that some of the things the HPC would be looking for in the new buildings will be
treatment of the walk-out lots and massing of the three stories, materials, setbacks, etc.
Mr. Eastwood said there are few 1860 homes remaining in the City and said he didn't see the
economic justification for allowing the demolition. After Ms. Hark provided some recent sale
prices of homes in the area, Mr. Lieberman: noted that it may. not be economically feasible to
have one large structure versus two homes.
Mr. Lieberman called the question. Motion passed 5-2, with Mr. Eastwood and Mr. Peterson
voting no.
Other business:
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· Update on. Territorial PrisonlSHPO meeting -:.. Mr. Lieberman provided art, update on the, '
status of the Territorial Prison proposal. He said the developer, city staff and himself met
with Charles Nelson and the State Preservation Archeologist to discuss issues the developers
must consider in any new development and what the developers should do so as to not
degrade the archeological integrity of the property.
· Proposed banners for the Downtown area - The HPC was asked to consider banners' to be
placed on light poles in the downtown area. The banners would be free to the City and would
have the name of a sponsoring downtown business printed on the bottom of the banner. The
HPC rejected the proposal due to a feeling that the banners would be "too busy" for the new.
street lighting..
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City of Stillwater
Heritage Preservation Commission
February 4, 2002
· AnnualHJ>C awards - The award winners were selected: Signage - Let There Be Light;
special achievement-James Melon; architectural contributions to Stillwater. - Michael. ..
McGuire; building facade - Jarchow and York Building; design award - Joseph Wolf
Brewery buildings. The awards will be presented at the May 7 City Council meeting on
conjunction with National Preservation Week May 12-18.
· Revisions to approved plans for 410 South Main Street - The Commission reviewed and
approved plans for the Joseph Wolf Brewery buildings.
Meeting was adjourned at 10:08 p.m.
Respectfully submitted,
Sharon Baker
Recording Secretary
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THE BIRTHPLACE OF MINNESOTA ~
. HEIqTAGE PRESERVATION COMMISSION
HERITAGE PRESERVATION MEETJNGNOTICE .
.
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY, FEBRUARY 4,2002
7:00 P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approval of the January 7, 2002 minutes.
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1. CaSe No. SUPIDR/02-03. Design review of used car lot at 1200 West Frontage
Road. David Nowacki, applicant. ..
2. Case No. DEMl02-01. Demolition request for 323 Sixth Street South,
John Bailey, applicant.
3. Case No. DR/02-03. Design review of exterior sign, NSKM Financial Services,
LLC at 222 Commercial Street.
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Other items:
a. Update on Territorial PrisonlSHPO meeting - Howard Lieberman
b. Discussion on proposed banners for Downtown area
c. Sutler's expansion.
d. Annual HPC awards.
e. . Revisions to the approved plans at410 South Main Street (old Vittorio's
. building). . ... . .
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CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
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City of Stillwater
Heritage Preservation Commission
January 7,2002
Present: Howard Lieberman, chair . . . . .'
. Beth piem, Diane Hark, Jeff Johnson, Brent Pet~rs(m and Roger Tomten
Others: Planner Sue Fitzgerald
Absent: Phil Eastwood
Mr. Lieberman called the meeting to order at 7 p.m.
Approval of minutes: Mr. Tomten, seconded by Mr. Peterson, moved approval of the December
3,2001, minutes as presented. Motion passed unanimously.
Case No. DR/O 1-42 Design review of an awning at 243 S. Main St. Mark Hanson, applicant.
Mark Hanson was present. Mr. Lieberman moved approval as conditioned and to refer the
sign/awning to city staff to work with Mr. Hanson on the design details. Mr. Johnson seconded
the motion. .
Mr. Johnson noted thei'ewere two'drawings, oneindicllting an awning on both .levels and one
indicating an awning on the first level only and asked which option.the applicant preferred. Mr.
Hanson said Mr. McGarry, building owner, was more involved with the canopy/a\\ning that he
was. Mr. Lieberman said while he is generally not in favor of awnings, he said this building is a'
. non-distinguished building and awnings might help set the space apart. Ms. Hark suggested that
if the upper level awning is done, then the entry to the apartment door definitely should be done
as well.
Mr. Hanson expressed a concern that it might not be possible to meet the required 1: 1 pitch and
still have his signage visible. Mr. Tomten noted that signage could be put on the awning if that is
the case. Mr. Johnson said he thought it would be possible to meet the pitch requirement and still
have the sign visible. .
Mr. Johnson suggested amending .the motion to state that approval is given to. place.~ awnmg
over the storefront" only or the width of the building with a separate piece over the apartment
doorway and if an awning is done on the second level it should be placed as high as possible. Mr.
Lieberman also suggested indicating approval of flower boxes that the applicant indicated he
might want at some time in the future. Mr. .Peterson seconded the amendm~nts. Amended motion
passed unanimously.
Case No. DR/02-1 Design.review of an exterior sign for Shield Plus at 221 E. Myrtle St. James
Mahnke, applicant.
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City of Stillwater
Heritage Preservation Commission
January 7,2002
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Mr. Mahnke was present. Mr. Johnson asked on which side of the awning the signage would be
placed. Mr. Mahnke stated most likely on the west side. He said the signage woulde dark gray, .
with white lettering and there will be no lighting atthis time. .. .
Mr. Tomten moved approval as conditioned, changing condition No.3 to indicate that there is no
lighting at this time' and that the applicant must come back before the HPC if lighting is desired
at some point in the future. Mr. Johnson also suggested indicating that the sign is to be placed
west of the entry. Mr. Jo~son seconded the motion. Motion passed unanimously.
Case No. DR/02-2 Design review of a building renovation at 270 N. Main St. John and Melissa
Uppgren, applicants.
Mr. and Mrs. Uppgren were present. Mr. Uppgren handed out an addendum to the project
booklet that was prepared for the HPC and briefly reviewed the proposal and a history of the
building.
Mr. Uppgren asked about condition No. 4 relating to the trash enclosure and asked if the
enclosure could be block, rather than solid masonry as stated in the condition. Mr. Johnson said
the language in that condition should be changed to indicate that the .enclosure be constructed of .
. an opaque material, rather than specifying thatit be solid masonry.. . '.
Mr. Uppgren also asked about condition No.5 regarding placement of rooftop equipment, noting
that such equipment is, in a sense, visible everywhere. Mr. Johnson said the desire is that the
equipment be placed back away from the parapet as much as possible. Mr. Peterson also noted
that the equipment should be the same color as the roof.
Mr. Uppgren provided cuts of the proposed exterior lighting; the units will be down lighted.
Regarding the windows, the applicant stated the windows may not be exactly 2'7 x 2'6, as shop
drawings have not been completed yet. A clear pane system will be used. Mr. Johnson asked if
the glazing would be clear; Mr. Uppgren said it would be bonze tinted, as light as possible, as the
intent is to see through the windows.
Mr. Johnson asked whether the enfryway would cascade out, noting the boiler room is beneath
the proposed entryway and construction won't be easy. Mr. Uppgren responded that he was
aware of the challenges and stated it will be similar to the existing entry, stepping up and in.
Regarding signage, Mr. Uppgren stated at this time, a wall-mounted address sign, back-lighted,
is the only request. Mr. Lieberman asked if an additional entry on Main Street is requested. Mr.
Uppgren stated that if some future tenant desires a Main Street entry and signage, that request
will come back to the HPC. .
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City of Stillwater
Heritage Preservation Commission
January 7,2002
Regarding landscaping, Mr. Uppgren said he has no plans at this time due to the problem of
controllm.g the strearnthat runs through the property. He stated he will be paving andsmping the .
parking lot and asking the City for assistance with controlling the water flow. .
Ms. Diem expressed a concern that it appeared from the drawings the fire escape might interfere
with the handicapped access. Mr. Uppgren stated he would make sure that is not the case.
Mr. Tomten asked about interior lighting. Mr. Uppgren stated there will be some effect lighting
at night and for safety. However, he stated the interior lighting will be small ceiling lights.
Mr. Johnson moved approval of the project, with the addendum, and as conditioned, changing
the wording of condition No.4 to indicate the trash enclosure must be of an opaque material. Mr.
Peterson seconded the motion. Motion passed unanimously.
Other items:
. Mulberry Point parking structure update - Ms. Fitzgerald said at this point, there are no plans
to proceed with the proposal.
. Mr. Lieberman asked about the status of the Tom Thumb lighting. Ms. Fitzgerald stated
Suburban LightIng has been contacted and the situation will be remedied that week.
.. Mr. Liebeimari noted the Lowell Inn has changed ownership and said the City should be sure
that any exterior modifications come before the HPC.
. Mr. Lieberman noted that Steve Bremer is busy at work on the Vittorio renovations and
encouraged members to stop by and see the work in progress.
. Ms. Fitzgerald noted there was to be a meeting with Charlie Nelson regarding the Territorial
Prison plans. Mr. Johnson said it is important that the HPC received written documentation
of the meeting.
. Mr. Lieberman stated he did not mind spending another year as chair, and it was agreed that
he should do so. Ms. Fitzgerald noted the Mr. Johnson, Mr. Eastwood and Mr. Lieberman all
had been appointed to mother term on the HPC.
. Mr. Peterson noted that the awning at More AntiqueslSt. Croix Antiques has verbiage on all
three sides. Mr. Lieberman asked that Mr. Harvey appear before the HPC regarding his
mortgage company signage.
Mr. Lieberman adjourned the meeting at 8:20 p.m.
Respectfully submitted,
Sharon Baker
Recording Secretary
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. HERITAGE PRESERVATION COMMISSION
HERITAGE PRESERVATION MEETING NOTICE
THE STILLWATER HERITAGE PRESERVATION COMMISSION
WILL MEET MONDAY, JANUARY 7,2002
7:00 P.M.
CITY COUNCIL CHAMBERS
CITY HALL
216 NORTH FOURTH STREET
AGENDA
Approyalofthe December 3, 2001 minutes.
.
1. Case No. DR/01-42. Design review of a awning at 243 South Main Street. Mark
Hanson, applicant.
2. Case No. DR/02-1. Design review ofan exterior sign for Shield Plus at 221 East
Myrtle Street. James Mahnke, applicant.
3. Case DR/02-2. Design review of a building renovation at 270 North Main Street.
John and Melissa Uppgren, applicants.
Other items:
a. Update on proposed parking structure by Mulberry Point.
b. Update on Churchill Nelson & Slaughter Addition.
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CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651 ~430-8800
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City of Stillwater
Heritage Preservation Commission
December 3,2001
Present: Beth Diem, Phil Eastwood, Diane Hark, Jeff Johnson, Brent Peterson,
and Roger Tomten
Others: Community Development Director Steve Russell
Absent: Chairman Howard Liebennan
Vice Chair Johnson called the meeting to order at 7 p.m.
Approval of minutes: Mr. Johnson questioned the height restriction of the lettering in the Jiffy
Lube sign, Case No. DR/01-38, saying he recalled the condition was to allow lettering 40 or 42
inches in height. Ms. Hark said she recalled the height was 40 inches. (The recording secretary's
minutes confirmed the height was set at 40 inches.) Mr. Tomten, seconded by Mr. Eastwood,
moved approval of the Nov. 5,2001, minutes with that correction.
Case No. DR/01-41. Design review of building addition and signage for Bethany Evangelical
Covenant Church, 6490 Stillwater Blvd. Bruce Caulfield of Busch Caulfield Architects Inc.
representing applicant.
Mr. Caulfield was present to discuss the request for an 8,000-square-footaddition south of the
existing structure. He provided samples of the proposed materials which will be the same as
being used in the renovation of the existing structure. The requested internally illuminated sign is
a little over 8 feet high, 92 square feet total. The sign will be placed in the same location as the
existing sign, 40 to 50 feet from the property line, he stated. The only new lighting will be under
the canopy at the entrance of the building.
There was some question as to the allowable height of the sign. Mr. Russell noted that since the
church is in a residentially zoned area, the City has complete control over that issue. Mr. Johnson
suggested the requested sign fits well with the setback and size of the lot. Mr. Johnson asked
about landscaping plans. Mr. Caulfield said those plans have not been developed at this time, and
noted that in the past, church members have done much of that work.
Mr.. Tomtenmoved approval, striking conditions of approval No.4 and 17regardmg lighting,
and adding a condition that the applicant provide a landscaping plan for review by the HPC. Mr.
Peterson seconded the motion. Mr. Johnson suggested that the motion should indicate that the
sign package was reviewed and accepted. Mr. Tomten and Mr. Peterson accepted that as a
friendly amendment to the motion; motion passed unanimously.
Case No. DR/01-42. Design review of an awning for McGarry-Kearney Agency and Marx Cafe
at 243 S. Main St. Monica and Rob McGarry, applicants.
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City of Stillwater
Heritage Preservation Commission
December 3, 2001
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The applicant was not.present. Mr. Johnson, seconded by Ms. Diem, moved to continue this
request due to questions about the awning and the status of a previously requested sign for Marx
Cafe. Motion passed unanimously. . . .
Case No. DR/01-43. Design review of exterior modifications for the former Gazette building at
102 S. Second St. Mark Balay, Balay Architects, representing the applicant.
Mr. Balay said the modifications are part of renovating the building for occupancy of the second
floor. The request is to develop a garden space, with deck, behind the building. The applicant
also is requesting approval of forest green awnings on the front and back of the building.; the
front awning would replace an existing awning. Mr. Balay provided cuts of the proposed two
wall lights and two 16 foot pole lamps. No signage is being proposed at this time, he said. Mr.
Tomten asked if the applicant would accept the condition that the lighting be 70 watt high
pressure sodium bulbs; Mr. Balay said that would be acceptable. Mr. Johnson asked about the
existing fencing. Mr. Balay said the existing chain link fence would be removed and replaced
with a hollow metal, black fence.
Mr. Tomten moved approval as conditioned, approving the replacement of the existing fence
with black,. hollow metal fencing with final design and layout provided to staff for review;
approving the.. two pole ..lights and two wall mounted. fixtures utilizing 70 watt high pressure
sodium lights; approving a 2x2 spindle railing design; approving the requested forest green
awnings of a 1: 1 pitch on the front and rear elevations, with the front awning to be placed in a
location similar to the existing framing. Mr. Eastwood seconded the motion; motion passed
unanimously.
Case No. DR/01-44. Design review of signage for St. Croix Vision located in the River Heights
Plaza. Christopher Leaf, Sign-A-Rama, representing the applicant.
Mr. Leaf was present and briefly described the signage - St. Croix is centered above Vision
Center; the lettering is 10" and 18" inches in height and meets the allowable total space based on
the business's linear front footage; and the signage is at the same height as the existing sign
~L. . .. . .
Mr. Johnson, seconded by Ms. Hark, moved approval of the signage as requested and installed.
Motion passed unanimously.
Case No. DR/Ol-45. Design review of signage for Firstar US Bank. Loren Lorenzen, Universal
Sign, representing the applicant.
The applicant was not present. Mr. Johnson noted that the existing numbers and square footage
would not be changed in the request, except for replacing the existing 24-hour banking sign with
Firstar US Bank, which would result in two signs at that elevation. Mr. Johnson moved approv.
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City of Stillwater
Heritage Preservation Commission
December 3, 2001
as submitted, with the condition that the existing 24-hour banking sign remain generic in nature
. due to the number of signs at that elevation. Mr. Peterson seconded the motion; motion paSsed
unanimously. " ". "" . "
Case No. DR/OI-46. Design review of roof top unit for WR Medical at 123 N. Second St. Jeanne
Anderson, applicant.
The applicant was not present.
Mr. Peterson noted that the unit would be visible from the Lowell Inn and Rivertown Commons;
he asked about the color of the unit and color of the roof. Mr. Johnson noted there is no space on
the ground for mechanicals.
Mr. Eastwood moved approval as conditioned; Ms. Diem seconded the motion. Mr. Tomten
suggested adding a condition that the color of the unit match the roof and that the applicant
submit the color and exact location of the unit for review by staff. That was accepted as a
friendly amendment to the motion; amended motion passed unanimously.
Case No. DR/OI-40. Design review ofa canopy, signage and lighting for Belle Poque, 125 S.
Main St. This case was continued fr6ri1 the Nov. 5 meeting.
Included in the packet was a summary of the result of conversations Mr. Tomten had with the
applicant since the November meeting, as well as a drawing of the awning revised as a result of
Mr. Tomten's work with the applicant. Mr. Tomten noted in his summary that the applicant was
infonned that the requested light fixtures had been denied, but if she wanted to pursue the matter,
she should present the fixtures or good graphics of the fixtures at the December meeting.
Approval of the awning, as detailed in the drawing, and denial of the requested lighting, was
entered into the record.
Other items
· Review of repair to the building at 202 S. Main St.
The building was damaged" by a vehicle.. Correspondence. (rom Cyrus Consulting with .
recommendations for repairs was mcluded m the packet. It was noted" that. all detail willl,"eIllain
the same, brick will be matched as closely as possible, new windows will be aluminum frame
with thenno-glass and aluminum frame will be trimmed with matching wood trim. Mr. Johnson
moved approval of the proposed repairs, with the window framing to be matched as closely as
possible and the glass to be clear. Mr. Eastwood seconded the motion; motion passed
unanimously.
· Discussion of Territorial Prison plans.
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City of Stillwater
Heritage Preservation Commission
December 3, 2001
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Mr. Russell introduced the development team from Shaw Lundquist, the firm the . City selected to
sell~d develop" the site through ,an RFP process. Mr. Russell noted thatpreservationor"the
existing buildinglsitewas one of the criteria for selection. "" " " " . "
Jack Bucksell and Joe Musoff of Shaw Lundquist were present. They presented some concept
drawings for development that incorporate the existing warehouse building and as many as six
new buildings. The development would incorporate residential housing units, underground
parking and retail/office space along the street.
Mr. Johnson expressed a concern about the density of the proposed development and also a
concern that the new buildings/underground parking might destroy the remains of the original
cell blocks. Mr. Johnson noted that areas three and five as shown in the preliminary plans would
seem to be the most archeologically sensitive.
Mr. Peterson said the HPC want the existing building preserved and kept on the National
Register of Historic Places if possible. He said he understands the need for additional buildings,
as long as they fit" the site. He suggested that talking with Charlie Nelson of SHPO would be
helpful. He also stated he would like some kind of archeological survey done.
Mr. Tomten said be liked the density of the proposal. He also suggested that an archeologica."
study be done, with the findings incorporated into the development plans.
· Review of Public Works building
This was tabled from the November meeting as revised final plans were not available at that
time. Subsequent to the November meeting, HPC members received the final plans for review.
Wayne Branum ofSALA Architects was present.
Mr. Branum briefly reviewed and provided samples of the proposed materials. He noted the salt
shed is not part of this contract, but the intent is the shed will have the same siding materials and
shingles as the main building. Works areas will be screened with windrows and lighting will be
as minimal as possible. The building sign will be gray galvanized metal, 13' long, and will be
downlighted. ." " .
Mr. Johnson noted that the HPC was not involved in the process until the project was well along,
and said there was little action the HPC could meaningful contribute. Mr. Russell pointed out the
HPC was not part of the process until passage of the Public Works zoning ordinance. Mr. Russell
noted that HPC approval is required.
Mr. Tomten moved approval as conditioned, eliminating conditions No.2 and 7. Mr. Peterson
seconded the motion; motion passed unanimously.
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City of Stillwater
Heritage Preservation Commission
December 3, 2001
· . There was a brief discussion about the possibility of having HPC revie.w .of residential infill
. holising. Mr. Russell noted the Council might be receptive to that and said the issue would be
. a'good wc,rk item." .. .
Mr. Peterson, seconded by Mr. Eastwood, moved to adjourn at 9:35 p.m.; motion passed.
Respectfully submitted,
Sharon Baker
Recording Secretary
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Address: 219 W. Churchill St.
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InveiltoryNo:WA-swc-
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CITY OF STILLWATER ARCHITECTURE-
HISTORY INVENTORY FORM
Historic Name: Bridget Keating
County: Washington
Current Owner: Steven Peterson & S. M. Bish
Cityrrownship: Stillwater
GEO CODE: 3303020120157
Township: T30N R20W, Section 33 (NW 1/4 ofNE 1/4)
U.S.G.8. Quad Map: Stillwater, lVIinn-Wisc., 1967, photorevised 1993
U.T.l\l.: 15-515170 4988100
Architect/Contractor:
Style: Vernacular
Date Built: 1902
Photo Number(s): 014384,
Frame(s) 24
Survey Name: West 1/2 of Churchill, Nelson & Slaughter's Addition HPPA
Form prepared by: Donald Empson, Empson Archives
Date Surveyed: February-June, 2002
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Physical Description: A kind of front gable with wing; it is now a duplex.
Significance: This hOQSe is _ is not_X_ preliminarily eligIole to the
National Register ,of lIistoric Places.
Statewide Historic Contexts: St. Croix Triangle Lumbering, 1843 -1914.
Local Historic Context: Development of Residential Neighborhoods in
Stillwater, 1850s-1940s. '.'
National Register Eligible (prelim.): _ Yes _X_No
Date listed on the National Register:
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August 30, 2001
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REQUEST FOR PROPOSALS FOR PRINCIPAL INVESTIGATOR. . ._
CHURCHill, NELSON & SLAUGHTER ADDITION .HISTORIC ARCHITECTU~E .
. . . . '.' . . . STUD;Y ,'.' .... . '.' .'..
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Scope of Proposal
The City of Stillwater is seeking proposals from a qualified individual to serve as a
Principal Investigator for a survey and evaluation of the Churchill, Nelson & Slaughter .
Addition of Stillwater. There are approximately 142 prope~es in this Preservation .
Planning Area, which range in date of construction and vary in architectural styles.
The Principal Investigator will be responsible for conducting the survey of properties
from work previously collected by the Stillwater Heritage Preservation Commission. . An
evaluation of the historic significance of each property and the overall Preservation.. .
Planning Area will be conducted using the criteria established for local designation of
Stillwater's historic properties and the process of the Secretary of the Interior's
Standards for Registration (pages 44726 to 44728 in the Federal Register of 9129/83
and in the MN S~PO's. Guidelines for SHPO ArchitecturelHistorv Proiects of JanuarY
. 1993). ... . _ .
A potential historic district or identification of significant historic properties will then be
identified and recommendations made to the City of Stillwater for the local designation
of historic properties and/or recommendation of historic properties to the National
Register of Historic Places.
Proiect Date and Schedule . .
The principal investigator will be contracted to conduct the study and prepare a report
between October 1, 2001 and July 31, 2002. There will be (3) three meetings with the.
Heritage Preservation Commission along with various progress reports to the Planning
Department and the Minnesota Historical Society. The Planning Department wi!' assist. . .
. in Ule preparati~n of report graphi~.an~ print the ~~POrt. .'. .... ...:.... ,.;. ::_':;.':.:. _. "'_ .::._;"
. . . ...:.' . . . .;:..... ...... ..' ....... .....; ........:... '.::. ::. '.: . '., ...~.'..:'''''':.:\...:::...'.'.,
A final "printer-ready" draft of the reporf must be 'completed by June 17,2002. :. '.. . . . . .
Major work elements will include: .
(1) Review Stillwater's Historic Context Document and other historic research
. conducted in Stillwater or this area.
(2) Review survey work on the properties prepared by the Stillwater Heritage
Preservation Commission. .
(3) Identify the 142 properties in the Preservation Planning Area. .
(4) Photograph all properties. .
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(5) Evaluation of inventoried properties in terms of Stillwater's historic contexts,
historical research of the area and the National Register criteria.
(6) Compare architecture of North Hill, South Hill, Greeley, Dutchtown, Holcombe;, ..,:. .
Hersey Staples and Carli & Schulenburg Surveys. . . . .. .
(7) Preparation of a report which descrjbesthe development of t1Jearea,. :> :c: > .... d . .
recommendations for future s.urveywork and which properties are eligible for lqeal . . d: .
historic designations andlor eligible for the National Register of Historic Places. The
report should also describe planning methods for preservation of historic struciUies,
landscapes and neighborhoods. . .__ _. __
(8) Reports and comments to the SHPO office, if the Minnesota Historical Society.
..
Required Qualifications
(1) Demonstrated experience in conducting cultural resource planning,ldentification,
evaluation, andlor registration activities in conformance with the Secretary of the
Interiors Standards and Guidelines for Archaeology and Historic Preservation highly
preferred. . ,
(2) A graduate degree in history, architectural history, art history, historic preservation,
or closely related field; or a bachelor's degree in history, architectural history, historic
preservation or closely related filed.
(3) At least two years of full-time experience in research, Writing, leaching Interprel$tion,
. or oth~ ~emonstrableprofessional activlty with aJ"! aca~em!c l~tution,hJstoriCaI ...
. ~rganJzatJon oragency, museum, or.other professlonallOstJtution: .'
. (4) Demonstrated experience in Pl"oject managerrien~ coordination and meeting. .
facilitated.
Proposals must contain the fOllOWing:
(1) Resume out/ining the responder's ProfesSional qualifications and experience on
comparable projects.
(2) Narrative project proposal, identifying and describIng the services to be provided..
(3) Cost breakdown, work plan, and project schedule that identifles mElfor tasks to be
accomplished and methods. . ..
(4) Sample publications or reports prepared by responder for comparable projects, are
' desirable and will, ~t responders' request, be returned t~responder" . . dO ,
. " " " ..". ." """ .," :" :... .". ." ...".. .".:"".,,, " ' . ',:: ,', . "=:. :.".".
. .' .' · Contractor qualifications, _ntOt bid, and qualify of proposilJ Wnl be COnsidered in'
'. making any aWards. " .
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Qualified contractors should send proposals by 4:30 p.m. - September 21, 2001
Sue Fitzgerald
City Planner
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
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Call Sue Fitzgerald at (651) 430-882.2 if you have questions about the project.
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T"~RT"PLACE OF MINNESOTA J
November 27,2002
Craig Leiser
Brown's Creek Watershed District
1825 Curve Crest Blvd, Ste 101
Stillwater, MN 55082
Subject: Comments on November 2, 2002 Draft H&H Study
Dear Craig:
.
On behalf of City of Stillwater, thank you for the opportunity to comment on the latest
version of the Brown's Creek Watershed District H&H Study. Comments from the City
of Stillwater focus on four main issues. Therefore, please consider our comments on the
diversion structure, Highway 36 pond discharge rates, structures that are susceptible to
flooding and Long Lake flood control issues. Each of these topics will be discussed .
separately below.
Comments on Diversion Structure
It's difficult to make significant comments on the diversion structure because the data
provided is somewhat artificial since the Phase 2 H&H study is not completed.
Information that is provided shows dramatic benefits of the diversion structure. Even in a
100-year event, only a small fraction of the discharge will go into the creek. Even more
dramatic would be the total volume that is diverted. An important distinction that should
be highlighted is the fact that we are talking about total volume and total peak. We are
not talking about an incremental increase due to development. Therefore the diversion
structure is well in excess of the requirements of the Brown's Creek Watershed rules and
meets the objectives of the AUAR. As further study of the diversion structure proceeds
in future phases, we request that this be stated more clearly.
Highway 36 Pond Discharge Rates
.
According to the report, it appears that the Highway 36 pond in the Kerns Center Area
will be discharging about 38 cfs into the City of Stillwater in a 100-year event. Such a
flow rate creates serious downstream impacts, which Stillwater has not planned on.
Recall previous discussions ofthis issue in the City's AUAR where we have asked and
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
".
designed for less than 1 0 cfs of flow. Since this particular issue concerns multi-
jurisdictions, the City of Stillwater requests that BCWD take action to address it. Some .
ofthe potential solutions were discussed in the analysis in the Kerns Center area. BCWD
could put restrictions on the amount of discharge underneath Highway 36. Alternatively
BCWD could undertake capital improvements made in the City of Stillwater to carry
these flows to Long Lake and mitigate the impacts there.
Designation of StructuresThat Are Susceptible to Flooding
In the conclusion, item B.2. notes structures that are susceptible to flooding and
referencing appendix C there is significant variation in the criteria that would classify a
property or structure as susceptible. In reviewing the individual properties highlighted,
there are a number of structures that are 4-6 feet above the 100-year flood elevation. For
example, 212, 304, 306, 402 and 404 Maryknoll, 419 Edgewood, 301 Laurie Court, 7160
Mid Oaks Avenue, and 3026 Marine Circle. Meanwhile there are other properties that
appear to be within 1-2 feet 100-year flood elevation that are not listed, for example Lee
Miller property, Marine Circle.' Prior to publishing this data or using it for future studies,
additional review. and refining of the data should be completed.
It should also be noted that prior to further studies ofthe Long Lake area, BCWD may
wish to review the Long Lake studies completed by SEH for the City of Stillwater in the
late 1990's. Both ofthose studies completed hydrologic analysis of the lake system. In
addition, one of the studies used global positioning to gather lowest opening elevations
for those properties that appeared to be susceptible to flooding.
.
Long Lake Flood Control and Improvements
The Long Lake sub-watershed receives water from the City of Stillwater, City of Oak
Park Heights, City of Lake Elmo and the City of Grant. To date, the City of Stillwater is
the only community that has participated in any flood relief for this basin. The original
outlet structure under CountyRoad 12 and the original drainage channel through the
wildlife management area were constructed by the City of Stillwater in the 1970's. In
addition to construction improvements to control Long Lake elevations, Stillwater also
completed two studies of Long Lake in the 1990's as well as the AUAR. Prior to that,
Long Lake was a land locked basin. As part ofthe Brown's Creek 2nd Generation Plan,
the City of Stillwater requested BCWD include flood control for Long Lake in the capital
improvement plan.
Being that Long Lake resides in the City of Stillwater, the City of Stillwater is willing
and able to act as lead agency in dealing with the flooding issues. As stated under
recommendation C.1 ofthe H&H Study, "BCWD should serve as a facilitator to ensure
that potential flooding problems on Long Lake are being addressed in a fair and timely
manner." This facilitation should include the participation of other contributing cities.
The inception of watershed districts and water management organizations in the metro
area came about because of the inability of communities to deal with stormwater
.
.
management issues that cross community boundaries. In the case of the Long Lake
flooding issue, the City of Stillwater is the downstream community. We look to the
BCWD to protect the City of Stillwater and the residents on Long Lake from the impacts
of stormwater discharges from upstream communities. The recommendation C.l. should
include the recommendation that other communities participate in the solution as well.
Recommendation C.2. proposes an implementation program based on the greatest level
of flood protection. It appears that the order of priority should be changed to make
Improvement 2 the first priority. As per page 21, the H&H Study indicates, "the greatest
impact, for a single modification, occurs when the channel between Long Lake and
Jackson Wildlife Management Area Wetland is cleaned and over excavated
(Improvement 2)." Regarding Improvement 2, it should be noted the original Stillwater
design included much more extensive channel improvements. In fact, the design called
for the channel to be converted into a narrow wetland complex. The purposeofthis
design concept was to avoid the ongoing challenge of beavers blocking the narrow
.'
channel with dams and debris.
The City of Stillwater would be interested in continuing discussions on the above issues,
particularly regarding Long Lake and the Highway 36 pond discharge rates. These two
unresolved issues involve communities other than the City of Stillwater and therefore we
look for BCWD to help work through to a solution.
.
Sincerely,
~-~
Klayton Eckles
Director of Public Works
Cc: Dale Homuth, DNR
Lee Miller
Camilla Correll, EOR
.
Diane Ward
From:
.sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Wednesday, November 27,200211:38 AM
Wally Abrahamson
Washington County Board Agenda - 12/3/02
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
December 3, 2002 - 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their concerns with the County Board of
Commissioners on any issue that is on or not on the agenda. The Chair
will direct the County Administrator to prepare responses to your
concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right
to limit an individual's presentation if it becomes redundant,
repetitive, irrelevant, or overly argumentative. The Chair may also
.limit the number of individual presentations on any issue to accommodate
the scheduled agenda items.
3. 9: 10 - Consent Calendar
4. 9:10 - Public Health and Environment-
A. Final Draft of County Groundwater Plan - Cindy Weckwerth, Program
Manager
B. County-Wide Emergency Notification System - Lowell Johnson, Deputy
Director
5. 9:55 - General Administration - Jim Schug, County Administrator
Joint Powers Agreement with Metropolitan 911 Board
6. 10:05 - Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the
full Board on committee activities, make comments on matters of interest
and information, or raise questions to the staff. This action is not
intended to result in substantive board action during this time. Any
action necessary because of discussion will be scheduled for a future
board meeting.
. 7. Board Correspondence
8. 10:25 - Adjourn
1
.-
9. 10:30 to 12:00 - Board Workshop with Office of Administration
Review Inventory of Mandates and County Core Functions (Continued from
Last Week)
.
************************************************************************************
Meeting Notices
Reminder: No Board Meeting December 24 (Holiday) Or December 31 (5th
Tuesday)
December 3 - Finance Committee Meeting
8:30 a.m., Washington County Government Center
December 4- Metro Transitways Development Board
8:30 a.m., 125 Charles Avenue - St. Paul
December 4 - Metropolitan 911 Board
11:00 a.m., 100 Empire Drive - St. Paul
December 5 - Metropolitan Energy Task Force
9:00 a.m., 125 Charles Avenue - St. Paul
December 5 - Internal Audit Advisory Committee
1:30 p.m., Washington County Government Center
December 5 - Truth-in-Taxation Hearing
7:00 p.m., Washington County Government Center
************************************************************************************
.
Washington County Board of Commissioners
Consent Calendar - December 3, 2002
Consent Calendar items are generally defined as items of routine
business, not requiring discussion, and approved in one vote.
Commissioners may elect to pull a Consent Calendar item(s) for
discussion and/or separate action.
The following items are presented for Board approval/adoption:
Transportation & Physical Development
A. Approval of Resolution, final payment to Jones Library Sales, Inc.
in the amount of $4,129.60 for provision and installation of library
book shelving for the R.H. Stafford Library.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
2
Diane Ward
. From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, November 21,200212:16 PM
Wally Abrahamson
Washington County Board Agenda
Washington County Board of Corrunissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
November 26, 2002 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Corrunents from the Public
Visitors may share their concerns with the County Board of Corrunissioners on any issue that
is on or not on the agenda. The Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to limit an
individual's presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentative. The Chair may also limit the number of individual presentations on any
issue to accorrunodate the scheduled agenda items.
3. 9:10 - Consent Calendar
.4. 9:10 - Public Health and Environment * Lowell Johnson, Deputy Director
Recognition of Mary McGlothlin, 2002 Excellence in Public Health Leadership Award
5. 9:15 - General Administration * Jim Schug, County Administrator
6. 9:25 - Corrunissioner Reports * Corrunents * Questions
This period of time shall be used by the Corrunissioners to report to the full Board on
corrunittee activities, make corrunents on matters of interest and information, or raise
questions to the staff. This action is not intended to result in substantive board action
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
7. Board Correspondence
8. 9:45 - Adjourn
9. 9:55 to 10:25 - Board Workshop with Corrununity Services Department
Proposals for 2002-2003 HOME and Corrununity Housing Development Organization Funding
10. 10:30 to 11:15 - Board Workshop with the Office of Administration
Review Inventory of Mandates and County Core Functions
************************************************************************************
Meeting Notices
November 25 - Library Board
.6:30 p.m., 1010 Heron Avenue North * Oakdale
November 26 - Planning Advisory corrunission
7:00 p.m., Washington County Government Center
1
November 27 - Regional Solid Waste Management Coord. Board
10:30 a.m., 2099 University Avenue West * St. Paul
************************************************************************************
.
Washington County Board of Commissioners
Consent Calendar * November 26, 2002
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the November 12, 2002 Board Meeting minutes.
B. Approval to appoint Judy Woods to the Community Development Block Grant Citizens
Advisory Committee to fill an unexpired term to December 31, 2004.
Assessment, Taxpayer Services and Elections
C. Approval to set Truth-in-Taxation public hearing for 7:00 p.m. on Thursday,
December 5, 2002; and set continuation hearing for 7:00 p.m. in Tuesday, December 17,
2002.
Community Services
D. Approval of Resolution, Community Development Block Grant Subgrantee Agreement with Two
Rivers Community Land Trust and authorize the County Board Chair and County Administrator
to sign the Agreement.
Court Services
.
E. Approval of resolution, apply for grant of $65,900 with the Otto Bremer Foundation to
fund the Community Circle coordinator and related expenses.
Sheriff's Office
F. Approval to execute the Amendment No. 1 to the Minnesota Department of Corrections
Income Contract/Joint Powers Agreement in connection with housing county inmates/detainees
at the Oak Park Heights Correctional Facility.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
2
Diane Ward
. From:
Sent:
To:
Cc:
Subject:
Carol Peterson [CaroI.Peterson@co.washington.mn.us]
Friday, November 22, 2002 9:04 AM
Diane Ward
Judy Wertheimer
RE: Labels
Diane,
That is fine with us - whatever you need. Judy W. will be playing with the options shortly
and as I mentioned before I will have her run a report today to indicate how many
registered voters there are for the city of Stillwater.
Carol
>>> "Diane Ward" <dward@ci.stillwater.mn.us> 11/22/02 08:47AM >>>
We have a stamp with our address to do the "(2) label to mail voted
ballot back to city."
So we would only need
1) label to mail ballot materials to the voter.
3) label to be used on back side of envelope for voter's name and
address and then they sign it.
Would that be alright? Just labels for #1 & #3?
-----Original Message-----
From: Carol Peterson [mailto:Carol.Peterson@co.washington.mn.us]
Sent: Thursday, November 21, 2002 4:49 PM
To: Diane Ward
. Subject: Re: Labels
Diane,
For a registered voter there are 4 labels generated from the voter
registration while processing as follows:
1) label to mail ballot materials to the voter.
2) label to mail voted ballot back to city.
3) label to be used on back side of envelope for voter's name and
address and then they sign it.
4) last label is used on the application and identifies which
munic~pality, ward, precinct, and school district.
For a non-registered voter we have 5 labels and the fifth is used to
cover the return address on the voter registration card so that the
voter cannot mail the card without the ballot.
I would say the 3 may be useful for you, but not the 4.
Carol
>>> "Diane Ward" <dward@ci.stillwater.mn.us> 11/21/02 04:00PM >>>
Carol:
I'm still alittle confused on the label thing using 4 labels.
One label would go on the outgoing envelope
One label would go on the return evelope
. What would the other two be for?
We handwrite information on the top of the application when we send out
the absentees. Please help unconfuse my little mind :-) Thanks.
1