HomeMy WebLinkAbout2004-08-07 CC Packet
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-20
Council Chambers, 216 North Fourth Street
September 7, 2004
REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
PETITIONS, INDIVIDUALS, DELEGAT
1. Proclamation - Constitution W
2. Tom Koop, Larson, Allen, W
3. Veterans Memorial Comm'
3. City Clerk
4. Director of Admin.
5.
6.
7. City Attorney
8. Finance Director
9. City Administrator
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Discussion on Community Center
2. Possible approval of raising recreation center rates
3. Discussion on Assessment Policy
4. Discussion on Hookup Charges
5. Budget Discussion
STAFF REPORTS
1. Police Chief
2.Fire Chief
7:00 P.M.
CALL TO ORDER
.OLL CALL
APPROVAL OF MINUTES - Approval of Au
31 special meeting minutes (available Tuesd
04 special and regular meeting minutes, August 24 &
~~
ENDATIONS
er 17-23, 2004
any
OPEN FORUM
The Open Forum is a port .
the meeting agenda. The
to staff regarding inv
ncil meeting to address Council on subjects which are not a part of
y take action or reply at the time of the statement or may give direction
f the concerns expressed.
CONSENT AGEND
1. Resolutio irecting payment of bills
2. Resoluti approving 2004 Memorandum of Agreement for Drop-off Center Recycling
Grant Washington County
3. Appr ear 2005 Budget - Joint Cable Communications Commission
4. Reso 2004-175, approving State Historical Scholarships for HPC members to attend conference
5. Approval onation of holiday lights to Village of Emerald, WI
6. Approval of tility bill adjustments
7. Approval of Permit to Sell 3.2 percent malt liquor at lily Lake Ballfields - Mark Johnson, applicant
.' 8. Approval of Temporary On-Sale liquor license for Church ofSt. Michael Parish Festival - October 10,
2004,
9. Approval of request for Fire Prevention Week Signs/Banners
10. Request for sandwich board sign and spotlights - Washington County Historic Courthouse - Christmas
at the Courthouse
11. Possible approval of request for outside merchandising - Tires Plus
12. Approval of banner request - American Diabetes Association
UNFINISHED BUSINESS
1. Possible second readings of "An Ordinance Amending the Stillwa
Department" and "An Ordinance Amending the Stillwater City
relating to sewer and water hookups".
Chapter 28, Water
r 29 amending an ordinance
NEW BUSINESS
1. Request for Special Event street closure for demonstr
2. Possible approval of resolutions setting payable 2005
proposed budget for the year 2005; adopting the prop
separate resolutions).
3. Possible acceptance of bids and awarding contr
4. Possible purchase of land for Brown's Creek Par
5. Possible approval of temporary easement agreeme
6. Set a special meeting date for joint C "meeti
rd - Laurel Street
ation Public Hearing, adopting the
y for the payable Year 2005 (3
,
Hill Improvements Phase III (Resolution)
ral Area Expansion (Resolution)
r Lift Bridge Repair Project (Resolution)
with the City of Oak Park Heights
.
PETITIONS, INDIVIDUALS, DELEGATION
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
* All items listed unde
enacted by one m
citizen so reque
separately.
nt agenda are considered to be routine by the City Council and will be
ill be no separate discussion on these items unless a Council Member or
hich event, the items will be removed from the consent agenda and considered
.
2
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-20
Council Chambers, 216 North Fourth Street
September 7, 2004
REGULAR MEETING
RECESSED MEETING
4:30 P.M.
7:00 P.M.
4:30 P.M. AGENDA
CALL TO ORDER
ROLL CALL
OTHER BUSINESS
1. Discussion on Community Center
2. Possible approval of raising recreation center rates
3. Discussion on Assessment Policy
4. Discussion on Hookup Charges
5. Budget Discussion
STAFF REPORTS
1. Police Chief
2. Fire Chief
3. City Clerk
4. Director of Admin.
5.
6.
7. City Attorney
8. Finance Director
9. City Administrator
CALL TO ORDER
.OLL CALL
APPROVAL OF MINUTES - Approval of Au
31 special meeting minutes (available Tues~~y
,':'IifS'
special and regular meeting minutes, August 24 &
PETITIONS, INDIVIDUALS, DELEGATlltNS 'rC.M ENDATIONS
1. Proclamation - Constitution Wee~!:~ Sept~fMber 17-23, 2004
2. Tom Koop, Larson, Allen, Weishair~<r~2&Jtpany
3. Veterans Memorial Commi est
OPEN FORUM
The Open Forum is a portion of the uncil meeting to address Council on subjects which are not a part of
the meeting agenda. The Council may take action or reply at the time of the statement or may give direction
to staff regarding investigation of the concerns expressed.
CONSENT AGENDA*
1. Resolution 2004-173, directing payment of bills
2. Resolution 2004-174, approving 2004 Memorandum of Agreement for Drop-off Center Recycling
Grant Distribution with Washington County
3. Approving Fiscal Year 2005 Budget - Joint Cable Communications Commission
4. Resolution 2004-175, approving State Historical Scholarships for HPC members to attend conference
5. Approval of donation of holiday lights to Village of Emerald, WI
6. Approval of utility bill adjustments
7. Approval of Permit to Sell 3.2 percent malt liquor at Lily Lake Ballfields - Mark Johnson, applicant
. 8. Approval of Temporary On-Sale Liquor License for Church of St. Michael Parish Festival- October 10,
2004
9. Approval of request for Fire Prevention Week Signs/Banners
10. Request for sandwich board sign and spotlights - Washington County Historic Courthouse - Christmas
at the Courthouse
11. Possible approval of request for outside merchandising - Tires Plus
12. Approval of banner request - American Diabetes Association
13. Approval of banner request - Fall Art Fair
14. Resolution 2004-176, Authorizing City Administrator to Negotiate and Enter Into A Joint Powers
Agreement with the City Of Oak Park Heights to Provide Utility Services
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PUBLIC HEARINGS
1. Case No. SV/04-68. This is the date and time for a public hearing to consider a request from Jessica
Lange and Josephine Kiel for a street vacation request to vacate the unopened portion of Third Street
North lying between Elm Street on the south (vacated) and Aspen Street on the North and that portion
of Third Street North abutting Blocks 4 and 5, of Carli & Schulenberg's Addition. (Resolution)
2. Case No. DRl04-47. This is the date and time for a public hearing to consider an appeal of the
Heritage Preservation Commission's decision on a request from Monty and Terri Brine, representing
Cornerstone Gifts, Joanne Brown, for design review of signage located at 450 North Main Street in the
CBD, Central Business District.
UNFINISHED BUSINESS
1. Possible second readings of "An Ordinance Amending the Stillwater City Code Chapter 28, Water
Department" and "An Ordinance Amending the Stillwater City Code Chapter 29 amending an ordinance
relating to sewer and water hookups".
*
All items listed under the consent a nda are considered to be routine by the City Council and will be
enacted by one motion. There will be no separate discussion on these items unless a Council Member or
citizen so requests, in which event, the items will be removed from the consent agenda and considered
separately.
- Laurel Street
ation Public Hearing, adopting the
for the payable Year 2005 (3
NEW BUSINESS
1. Request for Special Event street closure for demonstration
2. Possible approval of resolutions setting payable 2005
proposed budget for the year 2005; adopting the pro
separate resolutions).
3. Possible acceptance of bids and awarding contr
4. Possible purchase of land for Brown's Creek Par
5. Possible approval of temporary easement a
ill Improvements Phase III (Resolution)
ea Expansion (Resolution)
ift Bridge Repair Project (Resolution)
PETITIONS, INDIVIDUALS, DELEGATIONS &
COMMUNICA TIONS/REQUESTS
COUNCIL REQUEST ITEMS
.
STAFF REPORTS (continued)
ADJOURNMENT
.
2
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. MEMORANDUM
TO: Mayor & City Council
FROM: Mike Polehna, Parks Commission
SUBJECT: Increase in rates - St. Croix Valley Recreation Center
DATE: September I, 2004
The St. Croix Valley Recreation Center has not increased rates since its inception in
1998. As a result, rates are falling behind those with similar facilities in the metro area.
Although the facility is doing well financially (it pays for operational costs and some debt
service) it is still subsidized by the general taxpayer. In addition, the facility is now 7
years old and major equipment such as ice making equipment, zambonis and a roof are
going to be in need of replacement or repair in the future. Funds have not been set aside
for these depreciable assets and they are currently funded by our annual capital bonding.
.
Current rates are as follows:
Rec. Center Ice
Lily Lake Ice
Full Field House
Half Field House
Prime Time
$135 hour
$120 hour
$180 hour
$ 95 hour
Non Prime Time
$110 hour
$110 hour
$120 hour
$ 65 hour
A survey of metro area arena rates reveals a range of$145 to $175 per hour for ice time
and domes run between $220-235 per hour.
Recommended rates are as follows:
Rec. Center Ice
Lily Lake Ice
Full Field House
Half Field House
Prime Time
$145 hour
$135 hour
$195 hour
$105 hour
Non Prime Time
$120 hour
$120 hour
$130 hour
$ 70 hour
{" ,r:
These rates, if adopted, would still he considerably below area rates, which average $155
per hour and would continue to offer a good value to our residents.
.
An additional factor for council to consider is when rates should be raised. The budgets
for Stillwater and Mahtomedi School Districts for ice time are already set and the
unexpected expense would be a burden to both. The various hockey groups have
however received prior warning and do have time to adjust if the decision is made soon!
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ST CROIX VALLEY RECREATION CENTER
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
Revenues 1,043,728 922,100 1,385,869 1,223,358 1,410,587 N/A N/A N/A N/A N/A
Expenditures 670,023 988,359 883,742 960,042 968,077 N/A N/A N/A N/A N/A
Debt paid by Rec Center 200,976 162,927 290,182 179,284 261,135 N/A N/A N/A N/A
Revenues over (under)
expenditures 172,729 (66,259) 339,200 (26,866) 263,226 N/A N/A N/A N/A N/A
Debt Service:
Principal 330,000 225,000 235,000 . 285,000 295,000 315,000 330,000 345,000 325,000 315,000
Interest 201,740 266,745 295,480 284,452 271,708 258,143 243,671 228,388 213,064 198,273
Paying agent fees 750 925 1,100 1,100 1,126 1,100 N/A N/A N/A N/A
Total Debt Service 532,490 492,670 531,580 570,552 567,834 574,243 573,671 573,388 538,064 513,273
Debt Paid by TIF #4 75,000 75,000 75,000 75,000 75,000 N/A N/A N/A N/A
Debt paid by City 256,514 417,670 293,653 280,370 313,550 238,108 N/A N/A N/A N/A
Depreciation 38,457 350,348 404,652 451,137 455,316 N/A N/A N/A N/A N/A
Fund Balance at year-end 208,862 142,603 481,803 454,937 718,163
50% of Operations 335,012 494,180 441,871 480,021 484,039
Fund Balance over (under)
50% of operations (126,150) (351,577) 39,932 (25,084) 234,125
Budgeted for 2004
N/A - Not available
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1675 Market Drive · Stillwater, MN 550~2 · 651-430-2601 · Fax: 651-430-2415
Dear Park Board
.
At this time I would like to recommend that you increase the rental fees atthe St.
Croix Valley Recreation Center. Due to Increase repair bill because of aging
equipment and the drastic increase in natural gas prices by our suppliers.
I recommend to increase the rental
Rates:
Prime time to: $150.001hr
~ Ho
\Ji~ ~ 4J LI'i)
.a./2..~
"* "5
Comoerable Fac1itv
~ecreation Center\ ~ W oo.dbury $155 .OO/hr
SSP $150.00/hr
Eagan $145.00/hr
$135.001hr , Lily Lake . 12.0
$195.00/hr Full Field Field house 13& Facilities Comparable
Over $200.00/hr
- $1 05.001lrr Half Field FieldHouse '\f
\
I recommend to increase the r~ntal.of non-prime time at the same perceptage
Thank y~u for. you're' time and consideration.
Douglas Brady
Facility Ma~ager
.t', ~. f
I
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MEMORANDUM
To: Mayor, City Council, City Administrator J
From: Klayton Eckles, Director of Public works \~ '
Date: September 5th 2004
Subject: Assessment policy and hearing for North Hill Project
General discussion
The North Hill project has proved to be a very difficult area to create an assessment roll
that is perceived to be fair and equitable by all the residents. This is largely due to the
wide range of lot sizes and property values of the area. There are instances of
$600,000 homes located in close proximity to $150,000 homes. And small quarter acre
lots are sprinkled about while many 2+acre lots exist.
Normal assessment procedure usually works well when we use a "per lot" assessment
approach; so every lot gets the same charge for an equivalent improvement.
Sometimes we use a per front foot method for streets, while storm sewer is often by
area calculation. Challenges to these, typical approaches are as follows:
.
. Where to install services- what lots will subdivide?
. Some large lots have very small street frontages, while other have high frontages
. Some vacant lots appear to be buildable, others not.
. It takes much more street length to serve the estate lot area then urban lot area
. Some lots have paid previous storm sewer assessments others have not.
. Some lots have sewer or water service but no main... and were never assessed
In an effort to deal with the challenges we are proposing some slight
modifications to our usual methodology, so we have an assessment roll that is
not only legal and defendable, but also has the essence of fairness for those
folks being assessed.
Sewer Main and services
Usually we have an assessment for sewer main, and an assessment for sewer services.
This is done because sometimes a property owner wants to add additional services in
anticipation of a lot split. This approach would be problematic on this project, because
some folks might not want the additional charges now, but then would need to tear up
the street in the future. Also if we install and assess for an additional service, there is
some presumption that the lot is then 'buildable (not good assumption in this area due to
the terrain).
.
Instead we assessed every inhabited HOME that exists in the project area and that
gained access to the sewer, a Sanitary sewer assessment. Rather than make value
judgments on whether a lot is buildable, we propose installing service stubs anywhere a
new house could potentially be built, but don't assess for any vacant lots. Instead
vacant lots would pay a hookup charge if and when a sewer permit is pulled to hook up
to the system.
"
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The charge for Sanitary Sewer is proposed at $4909.23 per existing house. This is the .
amount in the feasibility hearing.
Water Main and services
Water would be treated identical to the sanitary. We would install services anywhere a
new house could potentially be built. Assessments for Water Main would only be levied
where there is an existing house with plumbing. The charge would be $3408.08 per
existing house (as per the feasibility hearing). A hook up fee would be collected when a
permit is pulled to connect to the water system.
Street
Street assessment calculation was most difficult. Rather than charge based on the "per
unit" basis, we have been using the "front foot" approach. Using frontage methodology
generally wjIJ yield higher assessments for larger lots. Unfortunately, for this project, we
have many odd shaped lots, resulting in a wide range of assessments even for similarly
sized lots. To address this issue, we used an approach of converting the area of large
odd shaped lots into an equivalent frontage as follows:
Take the area of the lot; divide by 200' to get the equivalent frontage.
If the resulting equivalent frontage is greater than 180', use 180 instead.
Using this approach, a l-acre lot would have an equivalent frontage of 218', but it would
be reduced to the maximum of 180'. We used the same cost per linear foot as the
feasibility report: $47.37 per foot. Thus a large estate lot would have the maximum
street assessment of $8,527, while a smaller 80-foot urban lot would have an
assessment of $3,790 for streets. This range had and equitable balance that gets to
the issue of large versus small, as well as having some relationship to actual cost.
.
Storm Sewer
We first proposed a storm sewer assessment of$0.13 per square foot. On the second
draft assessment roll presented at the feasibility hearing, we proposed NO storm sewer
assessment for anybody. This eliminated almost the entire assessment for the golf
course and reduced the typical assessment by $1,000 to $12,000. We have been widely
criticized for the low assessment to the golf course that has resulted from this approach.
As an alternative, we are proposing to charge $0.01 per square foot. This will capture a
very small amount from small lots (on the order of $100), while the large estate . lots will
see amounts of $440 per acre. This idea allows us to capture some value from vacant
lots and the golf course. Since vacant lots are paying no street, sewer or water
assessment, a small storm assessment seemed warranted. Also a very minor storm
assessment generates about $20,000 in charges to the golf cour::: so at least the 50-
acre course will have a higher overall assessment than the residential properties in the
area. It should be noted that the golf course will be compensated for some of the
easements that are being granted to allow the project to proceed along the course.
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Appraisals
In order to test our approach we obtained 3 appraisals of representative lots, to
compare the proposed assessment to the estimated increase in market valuation.
The appraisals all showed our assessments to be well less than the estimated market
increase. Here is a comparison: '
Parcel
Market Increase
Assessment
Schwartz
Paulson
Harycki
$10,762
$17,389
$16,980
$14,000
$40,000
$30,000
Conclusiol.1
The attached assessment role incorporates the modified methodology presented above.
It appears to meet the requirements of the assessment laws, and provide a balanced,
fair and equitable assessment distribution. This approach will yield total assessments of
$1,596,380.37, or approximately 26% of the total project cost. Also, assuming about 25
potential new lots in the course of future years, an additional $625,000 would be
captured, bringing the total non-subsidized amount to about $2.2M or 36% of the total
project cost.
Recommendation
Staff recommends that council use the attached assessment roll forthe purpose of
notifying residents of their proposed assessment.
MUNICIPALITY: STILLWATER, MINNESOTA
PROJECT NO.: 2000-15
L.I. NO.
ACCOUNT NUMBER
EXPENDITURES:
Construction Costs
.U n !ll'lt . -- [Bll /"
Ene;ineerine; Department
(Excluding Assessment Roll Preparation)
Preliminary Studies
Feasibility
Plans & Specifications
I Contract Administration
IField Administration
=1111 Illlmll 111
Consultin~ Enl~neer
JIll I [j]lll~! IJ mJLml~ .1.
Fiscal1\~ents and Bondin~ Costs
II U I 'll B" " UllT1.J
Lee;al
City Attorney
Bond Attorney
Private Prope Easements and Land Acquisition
Administrative Costs
'1II1ll!] nI'
Other Costs
Postage
Printing & Publishing
Other Professionals
Misc.
Permits
\.. ,,;
Assessment Roll Preparation
Engineering Department
County
Assessment Notice Publication
- , - 11
Interest on Capital (il)
IRoll Adopted
... "1.
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'4
8'1 11~
IU~j~
I
Contin enc'y
5% Construction Costs
Grand Total
Amount to be Received from Special Assessments
Amount to be Received from Others
Municipal State Aid
BWSR Grant
Water Board
Amount to be Received from General Taxes
NORTH HILL SEWER PROJECT
PROJECT NAME
Actual Costs to
Date 8/21/04
$1~4..13~640.01
$418.597.68
$8.174.67
$261046.37
$23?986.25
$17.406.25
$61580.00
$40?000.00
$560714.84
$265.82
$736.34
$54.086.3 7
$429.66
$11196.65
$1~987?159.82
$320,000.00
$1,300,000.00
$245,000.00
Estimated
Completion Costs
$3,500,000.00
$250,000.00
$10,000.00
$40,000.00
$40,000.00
$50,000.00
$51,125.00
$125.00
$500.00
$50,000.00
$500.00
$0.00
$6,084.00
$6,084.00
$3,907,209.00
$1,596,380.37
$1,865,000.00
$2,678,670.45
~
Total Costs
.
$4,913,640.01
$668,597.68
$18,174.67
$26,046.37
$63,986.25
$90,000.00
$107,839.84
$390.82
$1,236.34
$104,086.37
$929.66
$1,196.65
.
$6,084.00
$6,084.00
$245,682.00
$6,140,050.82
.
.
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NORTH HILL SEWER PROJECT
PROJECT 2000-15
FINAL ASSESSMENT ROLL
ASSESSMENT RATE:
SANITARY SEWER - 54909.23 per lot
W A TERMAIN - 53,408.88 per lot
STORM SEWER $ 0.01 per SF of contributing area
STREET RECONSTRUCTION - 547.37per If
TAX
PAYER TOTAL
HOUSE STA SANITARY WATER STORM ASSESS-
GEOCODE TAXPAYER NO TAX PAYER STREET CITY TE ZIP , SEWER MAIN STREETS SEWER MENT
210302011 00 16 WOLF MARINE INC 514 E ALDER ST STILLWATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $0.00 $16,844.71
2103020130001 JOHNSON,KIRK A & TRUE DONA M 1818 N BROADWAY STILLWATER MN 55082 $4,909.23 $3,408.88 $6,631.80 $100.19 $15,050.10
2103020130004 TESKE,PAUL & JULIE 1812 BROADWAY ST N STILLWATER MN 55082 $4,909.23 $0.00 $0.00 $90.50 $4,999.73
2103020130005 TESKE,DONALD C 1806 BROADWAY ST N STILLWATER MN 55082 $4,909.23 $0.00 $0.00 $136.00 $5,045.23
2103020130006 TESKE,DONALD C 1806 BROADWAY ST N STILLWATER MN 55082 $0.00 $0.00 $98.00 $98.00
2103020130007 BUETTNER, JOHN M 308 POPLAR ST W STILLWATER MN 55082 $4,909.23 53,408.88 $3,410,64 5249.01 $11,977.76
2103020130009 SCHOENECKER,KA THERINE A & JOHN 301 WILLOW ST E STILL WATER MN 55082 54,909,23 53,408.88 $2,368.50 $50.34 $10,736.95
2103020130010 FERRELL,JUDITH B 307 WILLOW ST E STILLWATER MN 55082 54,909.23 $3,408.88 $2,368.50 $50.34 510,736.95
2103020130012 JOHNSON, DEBORAH 1824 N 1ST ST STILLWATER MN 55082 $4,910.23 $3,408.88 $4,879:1 1 $75.45 $13,273.67
2103020130013 SCHOENECKER,JERRY, JOHN, & KATHERINE 11440 110THST STILLWATER MN 55082 $4,909.23 $3,408.88 $3,789.60 $131.00 $12,238.71
2103020130014 PLATTNER,VERGIL R & BEVERLY J 1816 N 2ND ST STILLWATER MN 55082 $0.00 $95.49 $95.49
2103020130016 SA THER,LEE C & BARBARA JEAN 1801 N 2ND ST STILLWATER MN 55082 $4,909,23 $3,408,88 $6,158.10 $196.oI $14,672.22
2103020130017 PLATTNER,VIRGIL R & BEVERLY 1813 N 2ND ST STILLWATER MN 55082 $4,909,23 $3,408,88 $4,737.00 $150,99 $13,206.10
2103020130018 EDSTROM,RICHARD A & JULIE A 1013 BROADWAY ST N STILLWATER MN 55082 $67.45 $67.45
2103020130019 EDSTROM,RICHARD A & JULIE A 1013 BROADWAY ST N STILLWATER MN 55082 $83.56 $83.56
2103020130020 WENTE,MICHAEL A & GERMAIN,GARY 125 WILLOW ST STILLWATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $232.10 $17,076.81
2103020130021 HANKWITZ, KRISTIN & T FISCHER 1862 JULIET AVE STPAUL MN 55105 $40.27 $40.27
2103020130022 PAULSON, DUANE & JULIE 104 POPLAR ST W STILLWATER MN 55082 $0.00 $0.00 $0.00 $95.63 $95.63
2103020130023 PAULSON, DUANE & JULIE 104 POPLAR ST W STILLWATER MN 55082 $4,909.23 53,408.88 58,526.60 $151.01 $16,995.72
2103020130024 PAULSON, DUANE & JULIE 104 POPLAR ST W STILL WATER MN 55082 $123.62 $123.62
2103020130025 PAULSON, DUANE & JULIE 105 POPLAR ST W STILLWATER MN 55083 $174.46 $174.46
2103020130026 HANKWITZ, KRISTIN & T FISCHER 1862 JULIET AVE ST PAUL MN 55105 $200.38 $200.38
2103020130027 SHALLER,DALE V & JENNIFER K 1819 4TH ST N STILLWATER MN 55082 $0.00 $0.00 $0.00 $302.01 $302.01
2103020130029 SHALLER,DALE V & JENNIFER K 1819 4TH ST N STILLWATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $601.13 $17,445.84
2103020130030 MIDDLETON,GEORGE I 1907 N 4TH ST STILLWATER MN 55082 0 0 $0.00 $75.25 $75.25
2103020130031 MIDDLETON,GEORGE I 1907 N 4TH ST STILLWATER MN 55082 $0,00 $0.00 $100.33 $100.33
2103020130032 MIDDLETON,GEORGE I 1908 N 4TH ST STILLWATER MN 55083 $0.00 $0.00 $87.80 $87.80
2103020130033 SKAALEN, JON P. 1900 N3RDST STILLWATER MN 55082 $4,909.23 $3,408.88 $3,789.60 $268.69 $12,376.40
2103020130034 MIDDLETON,GEORGE I & KATHLEEN 1907 4TH ST N STILLWATER MN 55082 $4,909.23 $3,408.88 $0.00 $195.50 $8,513.61
2103020130035 MIDDLETON,GEORGE I & KATHLEEN 1907 4TH ST N STILLWATER MN 55082 $0.00 $0.00 $0.00 $150.51 $150.51
2103020130036 MIDDLETON,GEORGE I & KATHLEEN 1908 5th ST N STILLWATER MN 55083 $0.00 $0.00 $0.00 $150.51 $150.51
2103020130038 KERSCHBAUM,JOHN & EBERTS,M 1924 1ST ST N STILLWATER MN 55082 $4,909,23 $3,408.88 $7,200.24 $150,50 $15,668.85
2103020130039 SHERLOCK,ROBERT E & MICHELL L 1912 N 1ST ST STILLWATER MN 55082 $75.26 $75.26
2103020130040 SHERLOCK,ROBERT E & MICHELL L 1912 N 1ST ST STILLWATER MN 55082 $4,909.23 $3,408.88 $3,552.75 $75.26 $11,946.12
2103020130041 SCHW ARTZ,JANE E 1908 N 1ST ST STILLWATER MN 55082 $4,909.23 $3,408.88 $2,368.50 $75.25 $10,761.86
2103020130042 COLBURN,JOHN M. 224 E WILLOW ST STILLWATER MN 55082 $4,909.23 $3,408.88 $4,879:1 1 $75.25 $13,272.47
2103020130043 SCHW ARTZ,JANE E 1908 ISTSTN STILLWATER MN 55082 $75.25 $75.25
2103020130044 ROACH,KOLEEN M 1901 2ND ST N STILLWATER MN 55082 $4,909.23 $3,408.88 $4,879:1 1 $75.25 $13,272.47
2103020130045 LENTZ,JON W 1915 N 2ND ST STILLWATER MN 55082 $4,909.23 $3,408.88 $4,737.00 $151.71 $13,206.82
2103020130046 ROSE, ALAN G & NOORJEHAN 1917 N 2ND ST STILLWATER MN 55082 $4,909.23 $3,408.88 $7,200.24 $149.30 $15,667.65
2103020130052 O'LOUGHLIN,PATRICK & MARGARET 300 E WILLOW ST STILLWATER MN 55082 $4,909.23 $3,408.88 $7,200.24 $150.50 $15,668.85
2103020130053 LARSON,GERRI A 1911 N 1ST ST STILLWATER MN 55082 $4,909.23 $3,408.88 $4,737.00 $150.00 $13,205.11
2103020130055 TILKA,KEVIN M & GINA M HEATHERINGTON 1921 N 1ST ST STILLWATER MN 55082 $4,909.23 $3,408.88 $7,200.24 $150.50 $15,668,85
2103020130056 DIETHERT,RALPH G&LORRAINE P 2018 N BROADWAY ST STILLWATER MN 55082 $4,909,23 53,408.88 $0.00 50.00 $8,318.11
2103020130057 CASHMAN,JAMES P & MARILYN S 2022 N BROADWAY STILLWATER MN 55082 $4,909.23 $3,408.88 $4,263.30 $0.00 $12,581.41
2103020130058 POHL, MARK A 2016 BROADWAY ST STILLWATER MN 55082 $4,909.23 $3,408.88 $0.00 $0.00 $8,318.11
2103020130088 BRIGGS,LEON & GULLICKSON, J J 324 HAZEL ST E STILLWATER MN 55082 $4,909.23 $3,408.88 $4,215.93 $0.00 $12,534.04
2103020130062 WITIE,RICHARD F 304 E HAZEL ST STILLWATER MN 55082 $4,909.23 $3,408.88 $4,902.80 $69.24 $13,290.15
2103020130063 CLEMENS,DA VID J 306 E HAZEL ST STILL WATER MN 55082 $4,909.23 $3,408.88 $0.00 $0.00 $8,318.11
2103020130064 WOLF, KIM ELIZABETH 305 E ALDER ST STILLWATER MN 55082 $4,909.23 $3,408.88 $3,789.60 $0.00 $12,107.71
2103020130067 BRUCHU,RONALD P 222 E HAZEL STREET STILLWATER MN 55082 $4,909,23 $3,408.88 $7,105.50 $257.00 $15,680.61
2103020130070 GREEN, NANCY M 2012 N 2ND ST STILLWATER MN 55082 $75.25 $75.25
2103020130072 GREEN, NANCY M 2012 N2NDST STILLWATER MN 55082 $4,909.23 $3,408.88 $2,368.50 $75.25 $10,761.86
2103020130073 GREEN, NANCY M 2012 N 2ND ST STILLWATER MN 55082 $0.00 $75.25 $75.25
2103020130074 ZOLLER,MICHAEL S & PETERSON, KELLI JO 122 E HAZEL ST STILL WATER MN 55082 $4,909.23 $3,408.88 $7,247.61 $150.50 $15,716.22
2103020130075 WICHELMANN,GARY A 110 HAZEL ST E STILLWATER MN 55082 $4,909.23 $3,408.88 $4,926.48 $52.17 $13,296.76
2103020130076 PIDDE,DOUGLAS L & JENIFER A 2009 N3RDST STILLWATER MN 55082 $4,909.23 $3,408.88 $2,368.50 $104.34 $10,790.95
2103020130079 KRAFTHEFER,JA Y B& CAROL N 2012 N3RDST STILLWATER MN 55082 $0.00 $0.00 $0.00
2103020130080 KRAFrHEFER,JA Y B& CAROL N 2012 N3RDST STILL WATER MN 55082 $4,909.23 $3,408.88 $80.00 $0.00 $8,398.11
2103020130081 SUNDBOM, VERN W & MARILYN J 305 ALDERST STILLWATER MN 55082 $0.00 $0.00
2103020130084 KALMON,DANIEL J 309 WILLOW ST E STILLWATER MN 55082 $4,909,23 $3,408.88 $2,368.50 $75.33 $10,761.94
2103020130086 FERRELL,JUDITH B 307 WILLOW ST E STILLWATER MN 55082 $0.00 $0.00 $0.00 $25.16 $25.16
2103020130087 SCHOENECKER,JOHN M & KATHERINE 301 WILLOW ST E STILL WATER MN 55082 $0.00 $0.00 $0.00 $25.16 $25.16
2103020140001 JAROS,ROXANNE C LEE & KEVIN J 428 E ALDER ST STILLWATER MN 55082 $4,909.23 $3,408.88 $7,105.50 $0.00 $15,423.61
2103020140005 PEARSON, SCOTT L & DEBORAH PO BOX 94 HALLOCK MN 56728 $4,909.23 $3,408.88 $4,879.11 $75.00 $13,272.22
2103020140006 GROTH,JEAN A 116 LAKESIDE DR STILL WATER MN 55082 $4,909.23 $0.00 $5,542.29 $0.00 $10,451.52
2103020140007 MEYER,MICHAEL D & SHERYL A ' 118 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $4,737.00 $0.00 $9,646.23
2103020140008 MACDONALD, BRETT M & ELENA 2021 LAKE ST N STILLWATER MN 55082 $4,909.23 $3,408.88 $2,700.09 $0.00 $11,018.20
2103020140009 KERSCHBAUM,TONY J 2017 SCHULENBURG ALLEY STILLWATER MN 55082 $4,909.23 $3,408.88 $3,268.53 $0.00 $11,586.64
2103020140010 RUMPF,LA WRENCE M & RUBY E 2009 LAKE STILLWATER MN 55082 $4,909.23 $0.00 $6,821.28 $0.00 $11,730.51
2103020140012 WINTERLIN,HAZEL 2023 SCHULENBERG ALLEY STILLWATER MN 55082 $4,909.23 $3,408.88 $4,879.11 $85.28 $13,282.50
2103020140013 ANDERSON, ELEANOR 2021 SCHULENBERG ALLEY STILLWATER MN 55082 $4,909.23 $3,408.88 $2,368.50 $85.28 $10,771.89
2103020140014 KERSCHBAUM,ANTHONY J 2017 SCHULENBERG ALLEY STILLWATER MN 55082 $4,909.23 $3,408.88 $2,368.50 $85.28 $10,771.89
2103020140015 FOSTER,JUDY E 2011 SCHULENBURG ALLEY STILLWATER MN 55082 $4,909.23 $3,408.88 $2,368.50 $85.28 $10,771.89
2103020140016 O'BRIEN MILLER,BARBARA TRS 1055 OCEAN DR JUNO BEACH FL 33408 $4,909.23 $3,408.88 $2,368.50 $85.28 $10,771.89
2103020140017 O'BRIEN MILLER,BARBARA TRS 1055 OCEAN DR JUNO BEACH FL 33408 $0.00 $0.00 $0.00 $85.28 $85.28
2103020140018 LANE,SEAN E & LONETREE JONNI 7379 IRVIN AVES COTTAGE GROVE MN 55016 $4,909.23 $3,408.88 $4,879.11 $75.25 $13,272.47
2103020140019 ISERMAN,LEROY G &LORI J 2012 SCHULENBERG ALLEY STILLWATER MN 55082 $4,909.23 $3,408.88 $4,737.00 $67.75 $13,122.86
2103020140020 JANTO,DANIEL P & ROBINSON, T ANGELA D 2007 N BROADWAY STILLWATER MN 55082 $4,909.23 $3,408.88 $0.00 $0.00 $8,318.11
2103020140021 ENGSTROM, ALICIA M & TAD 2017 BROADWAY ST N STILLWATER MN 55082 $4,909.23 $3,408.88 $3,552.75 $0.00 $11,870.86
2103020140022 HANNAHAN,MARK 206 ELM ST W STILLWATER MN 55082 $4,909.23 $3,408.88 $3,552;75 $0.00 $11 ,870.86
2103020140024 NEEDHAM,PA TRICK & BARBARA J 124 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $4,168.56 $0.00 $9,077.79
2103020140025 SATERBAK,ANDREA M 122 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $4,168.56 $0.00 $9,077.79
2103020140026 ROUSSEAU,ALAN 0 &PATRICIA M 120 LAKESIDE DR STILL WATER MN 55082 $4,909.23 $0.00 $4,168.56 $0.00 $9,077. 79
2103020140028 STRA TTE,DEANNE JEAN 114 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $3,789.60 $0.00 $8,698.83
2103020140029 EHLERS,BRUCE F 110 LAKESIDE DR STILLWATER MN 55082 $0.00 $30.49
2103020140031 EHLERS,BRUCE F 110 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $3,789.60 $56.63 $8,755.46
2103020140032 STOCKTON,SCOTT L 108 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $7,626.57 $126.32 $12,662.12
2103020140033 BERGUM,MICHAEL 106 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $4,263.30 $112.79 $9,285.32
2103020140034 JOHNSON,JODY A 104 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $4,263.30 $134.83 $9,307.36
2103020140035 FEDOR, VINCENT & DEBRA J 102 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $4,263.30 $135.00 $9,307.53
2103020140036 SW ANSON,MICHELLE M & RICHARD C 101 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $6,442.32 $122.40 $11,473.95
2103020140037 SWENSON,JON R & JULENE K 103 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $4,263.30 $122.40 $9,294.93
2103020140038 SMITH,MARK H 105 LAKESIDE DR STILL WATER MN 55082 $4,909.23 $0.00 $4,263.30 $122.40 $9,294.93
2103020140039 WEISS,IV AN R & COLLEEN L 107 LAKESIDE DR STILLWATER MN 55082 $4,909.23 $0.00 $6,442.32 $132.68 $11,484.23
2103020140045 ANDERSON,ROBERT A & CLARICE 1920 BROADWAY N STILLWATER MN 55082 $4,909.23 $3,408.88 $3,126.42 $0.00 $11,444.53
2103020140050 DESTENO-CHALLEEN, DANIEL & DEBORAH A. 2103 SCHULENBERG ALLEY STILL WATER MN 55082 $4,909.23 $3,408.88 $6,063.36 $21.99 $14,403,46
2103020230004 SANDEEN,MARY ANN 715 VICTORIA CT STILL WATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $0.00 $16,844.71
2103020230005 STILLWATER COUNTRY CLUB 1421 N4THST STILLWATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $1,406.98 $18,251.69
2103020240002 BOYNTON,WILLIAM S 225 HAZEL ST W STILL WATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $0.00 $16,844.71
2103020240003 STARK,DANIEL H & LYNNE E 203 HAZEL ST W STILLWATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $0.00 $16,844.71
2103020240004 .JAMES D & MARILYN C 405 HAZEL .ATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $0.. $16,844,71 .
2103020240005 RT,RICHARD E &JULIANNE 303 W HAZEL ST ATER MN 55082 $4,909.23 $3,408.88 $8,526.60 $0. $16,844,71
,
210.30.20.240.0.0.6 P.LL,NANCY V & JAMES 0 20.0.1 HAZEL CT SaATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $0... $16,844.71
210.30.20.240.0.0.7 HUBER,PAUL] LID 10.717 JAMES RD MINNEAPOLIS MN 55431 $0..0.0. $0..0.0. $0..0.0. $0..0.0. $0..0.0.
210.30.20.240.0.0.8 SLOGAR,ROBERT A & CAROLE A PO BOX 248 STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $0..0.0. $16,844.71
210.30.20.240.0.0.9 LARSON,BRIAN R & SONJA M B 20.0.8 HAZEL CT STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $0..0.0. $16,844.71
210.30.20.240.0.10. HARYCKI-KEANE, KENNETH F & MARY 20.0.4 HAZEL CT STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $135.0.4 $16,979.75
210.30.20.240.0.12 KROENING,FLORENCE M 1910. N FIFfH ST STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $6,916.0.2 $248.01 $15,482.14
210.30.20.240.0.13 KIMKER,HERMAN F 1913 N5TH STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $3,552.75 $225.0.0. $12,0.95.86
210.30.20.240.0.14 WHEELER,BRAD W 190.2 N 4TH ST STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $3,552.75 $225.0.0. $12,0.95.86
210.30.20.240.0.15 SCULL Y,TERRENCE J & BEVERLY 190.1 N 4TH ST STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $7,10.5.50. $450..0.0. $15,873.61
210.30.20.240.0.16 JUNKER,SCOTI M PO BOX 727 STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $225.0.0. $17,0.69,71
210.30.20.240.0.17 BERT ALMI0,L YNNE S 220. POPLAR ST W STILL WATER MN 550.82 $4,90.9.23 $3,40.8,88 $6,513.38 $127.50. $14,958.99
210.30.20.240.0.19 KRAMER, KAREN ANN 190.4 5TH ST N STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $7,10.5.50. $435.0.0. $15,858.61
210.30.20.240.0.20. CLA V cllc,CLAUDE E & KATHLEEN F 1912 5TH ST N STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $390..0.0. $17,234.71
210.30.20.240.0.21 HUGHES, CECILE R 312 WILLOW ST W STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $5,447.55 $172.50. $13,938.16
210.30.20.240.0.22 CAMPBELL,MICHAEL E & SUSAN L 311 WILLOW ST STILL WATER MN 550.82 $4,90.9,23 $3,40.8.88 $3,789.60. $465.75 $12,573.46
210.30.20.240.0.25 CALLIES,RANDALL J & MARGARET A 50.0. POPLAR ST W STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $652.50. $17,497.21
210.30.20.240.0.27 BOUCHER,BRY AN R & CARRIE M 317 W HAZEL ST STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $4,973.85 $141.75 $13,433.71
210.30.20.240.0.28 KEY,MATIHEW J & MELODIE M 321 W HAZEL ST STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $4,737.0.0. $135.0.0. $13,190..11
210.30.20.240.0.29 BENSON,DOROTHY, RONALD & BARB FAHNHORST 20.6 POPLAR ST W STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $4, 737~<i0. $150..0.0. $13,20.5.11
210.30.20.240.0.30. PETERSON,CRAIG T & NOREEN S 40.4 W POPLAR ST STILLWATER MN 550.82 $4,90.9,23 $3,40.8,88 $6,868.65 $217.50. $15,40.4.26
210.30.20.240.0.31 LEIFELD,CHARLES & MARY BETH 40.2 W POPLAR ST STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $6,868.65 $217,50. $15,40.4.26
210.30.20.240.0.32 ROETIGER,DA VID L & NANCY L PO BOX 171 STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $6,868.65 $217.50. $15,40.4.26
210.30.20.240.0.33 ROETIGER,DA VIOL & NANCY L PO BOX 171 STILL WATER MN 550.82 $217.50. $217.50.
210.30.20.310.0.0.1 STILLWATER COUNTRY CLUB 1421 N 4TH ST STILL WATER MN 550.82 $0..0.0. $0..0.0. $0..0.0. $15,912.47 $15,912.47
210.30.20.320.0.0.1 STILLWATER COUNTRY CLUB 1422 N 4TH ST STILLWATER MN 550.83 $0..0.0. $0..0.0. $0..0.0. $1,412.85 $1,412.85
210.30.20.410.0.26 AIPLE,ELA YNE J 1513 MAINSTN STILLWATER MN 550.82 $4,90.9.23 $0..0.0. $0..0.0. $0..0.0. $4,90.9.23
210.30.20.420.0.0.1 STILLWATER COUNTRY CLUB 1422 N 4TH ST STILLWATER MN 550.83 $0..0.0. $0..0.0. $o.~o.o. $1,412.85 $1,412.85
210.30.20.420.0.17 DANAHER,PA TRICIA A 1723 2ND ST N STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $4,263.30. $596.77 $13,178.18
210.30.20.420.0.19 KEISTER,STEVEN 0 & LYNN M PO BOX 469 STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $5,542.29 $113.26 $13,973.66
210.30.20.420.0.20. ACERS,TERENCE J 422 ELM ST W STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $4,263.30. $117.61 $12,699.0.2
210.30.20.420.0.21 BALLER,JONA THAN T & YVONNE LEMBERGER 1710. N BROADWAY STILL WATER MN 550.82 $4,90.9.23 $3,40.8.88 $0..0.0. $0..0.0. $8,318.11
210.30.20.420.0.23 NELSON,A DWAYNE & JEANETIE 822 S 2ND ST STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $5,684.40. $280..0.0. $14,282.51
210.30.20420.0.26 KEISTER,STEVEN 0 & LYNN M PO BOX 469 STILLWATER MN 550.82 $0..0.0. $25.0.0. $25.0.0.
210.30.20.430.0.26 KOLLANDER,NORMAN A 1122 BROADWAY N STILL WATER MN 550.82 $3,40.8.88 $7,20.0..24 $150..0.0. $10.,759.12
210.30.20.430.0.27 JOHNSON,KEITH R & VICKY M 1116 N BROADWAY STILL WATER MN 550.82 $3,40.8.88 $2;368.50. $75.0.0. $5,852.38
210.30.20.430.0.28 KNEATH,PHILLIP & KATHLEEN V 1110 BROADWAY N STILLWATER MN 550.82 $3,40.8.88 $2,368.50. $75.0.0. $5,852.38
210.30.20.430.0.29 DUCHENE, MARK 324 WILKIN ST E STILLWATER MN 550.82 $0.,0.0. $0.,0.0. $6,0.63.36 $112.50. $6,175.86
210.30.20430.0.30. BELISLE,DA VID A 16559 20.TH ST SO ST CROIX BEACH MN 550.43 $2,510..61 $75.0.0. $2,585.61
210.30.20.430.0.34 STEVENSEN,BRADLEY J & JODI L 1123 N 1ST ST STILLWATER MN 550.82 $0..0.0. $0..0.0. $2,510..61 $15.0.0. $2,525.61
210.30.20.430.0.35 KLEIN, WILLIAM & JEAN 1220. N BROADWAY ST STILLWATER MN 550.82 $3,40.8.88 $8,526.60. $225.0.0. $12,160..48
210.30.20.430.0.36 KNOWLTON,MARGERY L 120.8 N BROADWAY STILLWATER MN 550.82 $3,40.8.88 $3,552.75 $112.50. $7,0.74.13
210.30.20.430.0.37 FLUG,THOMAS W & JOELLE R 120.4 BROADWAY ST N STILLWATER MN 550.82 $3,40.8.88 $6,0.63.36 $112.50. $9,584.74
210.30.20.430.0.38 WALSH, SUSAN M 120.3 1ST ST N STILLWATER MN 550.82 $0..0.0. $0..0.0. $2,510..61 $150..0.0. $2,660..61
210.30.20.430.0.42 JOHNSTON, WILLIS H & MILDRED E 1221 ISTSTN STILLWATER MN 550.82 $0..0.0. $0..0.0. $2,510..61 $69.0.0. $2,579.61
210.30.20.430.0.84 DORN,DA VID HAROLD 1322 BROADWAY ST N STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $3,789.60. $120..0.0. $12,227.71
210.30.20.430.0.85 GERST, STEVEN G & ALEXANDRA H 1320. BROADWAY ST N STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $4,737.0.0. $150..0.0. $13,20.5.11
210.30.20.430.0.86 MILLER,JOHN H & JOHNSON LEANNE 1312 N BROADWAY ST STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $4,263.30. $750..0.0. $13,331.41
210.30.20.430.0.87 CHRISTOFFERSEN,RONALD F & DO 324 ST CROIX AVE E STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $6,560..75 $110..0.0. $14,988.86
210.30.20.430.0.88 MILLER,JOHN H & JOHNSON LEANNE 1312 N BROADWAY ST STILLWATER MN 550.82 $0..0.0. $40..0.0. $40..0.0.
210.30.20.430.0.89 EWING,MILDRED L 130.5 N FIRST ST STILLWATER MN 550.82 $0..0.0. $0..0.0. $2,510..61 $150..0.0. $2,660..61
210.30.20430.0.97 SCHULTZ,JEAN M 10.23 N 1ST ST STILLWATER MN 550.82 $2,510..61 $0..0.0. $2,510..61
210.30.20.440.0.0.3 MIDDLETON,GEORGE I 190.7 4TH ST N STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60. $0..0.0. $16,844.71
210.30.20.440.0.0.9 STEINMETZ,RUTH H 1117 N BROADWAY STILLWATER MN 550.82 $0..0.0. $0..0.0. $0..0.0. $0..0.0.
210.30.20.440.0.10. STEINMETZ,RUTH H 1117 N BROADWAY STILLWATER MN 550.82 $4,90.9.23 $3,40.8.88 $8,526.60 $0..0.0. $16,844.71
210.30.20.440.0.11 STEINMETZ, RUTH H 1117 N BROADWAY STll.LWATER MN 550.82 $0.0.0. $0..0.0. $0..0.0. $0..0.0.
210.30.20.440.0.12 STEINMETZ, RUTH H 1117 N BROADWAY STILLWATER MN 550.82 ' $0..0.0. $0..00. $0..0.0. $0..0.0.
210.30.20.440.0.13 HAAPLA, JEANNE A & WALSH, NANCY 130.7 N BROADWAY STILLWATER MN 550.82 $0..0.0. $0..0.0. $0..0.0.
210.30.20.440.0.14 HAAPLA, JEANNE A & WALSH, NANCY 130.7 NBROADWAY STILLWATER MN 550.82 $4,90.9.23 $3,40.8,88 $3,552;75 $0..0.0. $11,870..86
2103020440015 GEISNESS,MARVIN P & DELENE M 277 WOODLAWN AVE STPAUL MN 55105 $4,909.23 $3,408.88 $7,105.50 $0.00 $15,423.61
2103020440016 ROETIGER,GERALD W 1401 N BROADWAY ST STILLWATER MN 55082 $4,909.23 $3,408.88 $3,789.60 $0.00 $12,107.71
2803020110008 THOMSEN,THOMAS C & SUZANNE W 913 N BROADWAY STILLWATER MN 55082 $4,909.23 $3,789.60 $0.00 $8,698.83
2803020110009 EDSTROM,RICHARD A & JULIE A 1013 BROADWAY ST N STILLWATER MN 55082 $0.00 $0.00
2803020120025 GIPSON,GARY EUGENE & PATRICIA 1020 N BROADWAY STILLWATER MN 55082 $0.00 $7,247.61 $150.00 $7,397.61
2803020120026 PALMER,BRYAN L & KATHERINE L 1005 N 1ST ST STILLATER MN 55082 $0.00 $3,408.88 $4,737.00 $0.00 $8,145.88
2803020120027 PALMER, KATHERINE LU 1008 N BROADWAY STILLWATER MN 55082 $2,368.50 $0.00 $2,368.50
2803020120028 PALMER,KATHY 1005 N 1ST ST STILLWATER MN 55082 $0.00 $0.00 $2,368.50 $0.00 $2,368.50
2803020120058 LAPPI,PAULETIE M STILLWATER MN 55082 $3,408.88 $3,789.60 $0.00 $7,198.48
.
.
.
.'
/'
.
\I ~e1ll0randutn
From:
Mayor and City Council .
Klayton Eckles, Director of Public Works
I;' (', V
v",-
To:
Date: September 3, 2004
Subject: Proposed Hookup Charges for North Hill Project
DISCUSSION
As part of the proposed assessment policy for the North Hill project, we discussed possible
methodologies for collecting assessments or improvement costs for vacant parcels. On the
one hand, we want to provide the access to public facilities for vacant parcels. On the other
hand, we want to avoid making judgments that would indicate whether a property is
buildable or not.
.
Many parcels on the North Hill could potentially be subdivided. There are a number of
planning and zoning issues that come into play. There are instances where parcels may be
physically large enough but they do not have some of the other minimum requirements to
make them a buildable parcel. It is impossible for the Engineering Department to make a
judgment at this time as to whether or not a parcel will be approved by the Planning
Commission for building or subdivision. Therefore we would like to proceed by installing
service stubs to any parcel we feel has any potential of being subdivided. Ifwe do this
however and assess the property for the im}'~v{ements, the basis of that assessment is that
the value of that property goes up. If the property is not buildable the presumption of an
increase in value is dubious.
As an alternative to an assessment, city staff has been exploring the idea of hookup charges.
Hookup charges would allow the City to eventually collect cost involved in providing
public utilities to these vacant parcels. At the same time, a hookup charge is not due until a
property actually develops and therefore there is no pressure on a landowner to sell or
develop their property. So the hookup charge methodology avoids the problem of proving
increasing value, it does not force the hand of landowners, and it allows the City to set a
hookup charge rate that will capture the cost of providing service.
.
In looking at the suitability of the hookup charge option, we've also looked at what level we
should set the rates. For an existing home, there can be some challenge demonstrating the
value of the proposed assessment to the property since an existing home already has a septic
and well. But in the case of the newly subdivided lot, the presence of the sewer and water
make this subdivision possible. Therefore a property owner that subdivides their land and
gets a new lot, worth say $100,000, h,as received a very high benefit from the presence of
the new facilities. Therefore it appears that a fairly high hookup charge is justifiable.
September 3, 2004
In developing the proposed hookup charge, staff went with the assumption that the City
would be less willing to help subsidize newly created buildable lots. In order to completely .
eliminate all ofthe City subsidy, the City would need to charge about $30,000 per new lot.
For comparison, recent developments indicate that the cost of public utilities runs about
$25,000 per lot. Based on this data if we charge $12,500 for a sewer connection and
$12,500 for water connection, we would gain $25,000 for eyery connection.
Procedurally staff recommends we charge these fees every time a new property comes in for
a building permit. It is recommended that all properties that directly or indirectly connect
onto any of the improvements installed as part ofthe North Hill project would be subjected
to these charges. So even if a property owner subdivided a lot that required a short sewer or
water extension in order to gain access to the sewer it is recommended that we charge the
$25,000. Hookup fees would be adjusted upwards on a yearly basis according to the
construction price index (usually around 2-3%).
RECOMMENDATION
Staff recommends Council adopt a policy requiring hookup fees for all new homes making
connection (units that didn't pay for sewer and water service) to the City's sewer and water
system. Staff recommends Council set this fee at$12,500 for sanitary sewer and $12,500
for water.
ACTION REOUIREQ.
If Council concurs with staffs recommendation, Council should pass a motion adopting a
resolution establishing hookup fees for the North Hill.
.
e
2
.
.
.
"
Graph 1
Graph 2
Graph 3
Graph 4
Graph 5
Graph 6
Graph 7
Graph 8
Graph 9
Graph 10
Graph 11
Graph 12
Graph 13
CITY OF STillWATER, MINNESOTA
DECEMBER 31, 2003
TABLE OF CONTENTS
Operating Revenues and Operating Expenses-Water Fund
Operating Revenues and Operating Expenses-Sanitary Sewer Fund
Operating Revenues and Operating Expenses-Storm Sewer Fund
Operating Revenues and Operating Expenses-Sign & Lighting Fund
Operating Revenues and Operating Expenses-Parking Fund
Revenues, Expenditures & Transfers In-St Croix Valley Rec Center
Revenues, Expenditures & Transfers In-Library Fund
Revenues, Expenditures & Transfers In-Parks Fund
General Governmental Revenues by Source
Capital Outlay & Construction-Governmental Funds
Total Net Tax Capacity
Legal Debt Margin
Days Operating Expenditures in Fund Balance-General Fund Only
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
Notes:
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
OPERATING REVENUES AND OPERATING
EXPENSES - WATER FUND
#
~..~
I~
.
'",' '" ",,,,,,,,,,'..,,....,..,...,,, '''.
1996
1997
1998
1999
2000
2001
2002
I-Operating Revenues ......Operating Expenses I
2001 - January 1, 2003 water rates were increased to cover operating expenses.
2003 - January 1, 2003 water rates were increased to cover operating expenses.
Graph 1
2003
'"
.
.
.
'(
.
CITY OF STillWATER, MINNESOTA
DECEMBER 31, 2003
OPERATING REVENUES AND OPERATING
EXPENSES - SANITARY SEWER FUND
$2,000,000
$1,800,000 ..
$1,600,000 .. II~ . ~..............~ ..,"""~-
~
$1,400,000 . ,
.
$1,200,000
$1,000,000 I'
$800,000
$600,000
. $400,000
$200,000
$0
1996 1997 1998 1999 2000 2001 2002 2003
I-'-Operating Revenues ......Operating Expenses J
Notes:
2003 - An increase sanitary sewer rates began with the 3rd quarter billing of 2003.
.
Graph 2
$400.000
$350,000
$300,000
$250,000
$200,000
$150,000 -
$100,000
$50,000
Notes:
,
CITY OF STillWATER, MINNESOTA
DECEMBER 31, 2003
.
OPERATING REVENUES AND OPERATING
EXPENSES - STORM SEWER FUND
..
.
.
l>
.
.
. """"B
,,,, ,.'
, ..""..",,,,,"...
$0
1996 1997 1998 1999 2000 2001 2002 2003
1-" Operating Revenues - Operating Expenses j
1997 - Storm sewer projects for Lily Lake, Hazel Street and 4th Street.
.
Graph 3
.
.
.
$200,000
$180,000
$160,000
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
Notes:
CITY OF STillWATER, MINNESOTA
DECEMBER 31,2003
, OPERATING REVENUES & OPERATING
EXPENSES - SIGN & LIGHTING FUND
-L-." ......1"''''''...,.."..,.""..""....".'""'''..'''1''''''...."'.'',,,,,....,,:,...""",11:"''''''''1''''''''''''.'''''''''''.'':''''''''''''
1996 1997 1998 1999 2000 2001 2002
2003
I~Operating Revenues -Operating Expenses I
The sign & lighting fee began mid 2003.
In 2003, the City Council authorized the sign & lighting fund to fund the Curve
Crest lighting project. Once the project is completed (final payment expected
to be paid in 2004), funding will be transferred to reimburse the project fund.
Graph 4
CITY OF STillWATER, MINNESOTA
DECEMBER 31, 2003
.
OPERATING REVENUES & OPERATING
EXPENSES - PARKING FUND
Notes:
In 1998 the attended pay parking program began.
.
Graph 5
,
.
.
.
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
REVENUES, EXPENDITURES, & TRANSFERS -
ST. CROIX VALLEY REC. CENTER
$2,000,000
$1,500,000
-+
$1,000,000
$500.0:: ~ 1:(';997'
($500,000)
($1,000,000) -
($1,500,000) .
2000
1-' Revenues .....Expenditures ........Transfers J
Notes:
2000 - Second sheet of ice began operation in late 2000.
Transfers (Out) consist primarily of transfers to the debt service fund(s).
Graph 6
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2004
REVENUES, EXPENDITURES, &
TRANSFERS IN- LIBRARY FUND
$900,000
$800,000
$700,000
$600,000 --~
$500,000
$400,000
$300,000
$200,000
$100,000
$0 .
1996
~
. .
1997 1998
.,a-."".
~~r-'
. . . .
1999 2000 2001 2002
I-+-Revenues -Expenditures -8-Transfers In I
Graph 7
,
.
.
.
2003
.
.
.
.
.
$1,400,000
$1,200,000
$1,000,000
$800,000
$600,000 -
$400,000
$200,000
$0
Notes:
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
REVENUES, EXPENDITURES, &
TRANSFERS IN-PARKS
"",,, "",".
^
~-~ ~
1996 1997 1998 1999 2000 2001 2002 2003
1--.- Revenues -Expenditures ,~"~U,~ Transfers In I
2000 - Land acquisition (Railroad & Kern-Pauley Property)
2002 - Received grant money for land acquisition
2003 - Land acquisition (Washington County Historical Society)
Graph 8
'.
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
.
GENERAL GOVERNMENTAL REVENUES BY
SOURCE
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000 -
$4,000,000 -~
$2,000,000 --
$0 -
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003
I- TAXES . SPECIAL ASSESSMENTS 0 CHARGES FOR SERVICES i1INTERGOVERNMENT AL II OTHER j
Notes:
J
~:
.
2003 - LGA was reduced by $745,750 during the middle of the year.
.
Graph 9
f
.
.
.
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
Notes:
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
CAPITAL OUTLAY & CONSTRUCTION
GOVERNMENTAL FUNDS
\
\
\I
.
..
.~
~
..-
.
1995 1996 1997 1998 1999 2000 2001 2002 2003
Graph 10
1996 - Remodeling of City Hall
1998 - Construction of St Croix Valley Recreation Center
2000 - Construction of 2nd Sheet of Ice at the St Croix Valley Recreation Center
2002 - Construction of Public Works Facility
2003 - Construction of the McKusick Ravine Storm Sewer
I-+-CAPITAL OUTLAY --CONTSRUCTION I
\
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
.
TOTAL NET TAX CAPACITY
16,000,000
14,000,000
12,000,000
10,000,000 --. .
8,000,000
6,000,000
4,000,000
2,000,000
/V
t-
.
1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003
I-+-TOTAL NET TAX CAPACITY I
Notes:
2002 - The class fates wefe changed significantly by the legislature.
.
Graph 11
."
.
.
.
12,000,000
10,000,000
8,000,000
6,000,000 '
4,000,000
2,000,000
Notes:
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
LEGAL DEBT MARGIN
~
1996 1997 1998 1999 2000 2001 2002 2003
I . LEGAL DEBT MARGIN I
2002 - Bond issuance fOf the Public Works Facility
Graph 12
210
180
II) 150
>-
~
c 120
-
0
"-
<I> 90
.0
E
:J
Z 60
30
..
CITY OF STILLWATER, MINNESOTA
DECEMBER 31, 2003
.
DAYS OPERATING EXPENDITURES IN FUND
BALANCE - GENERAL FUND ONLY
._~...............~,...................~-
.
1998
1999
2000
2001
2002
2003
I . Actual .....Goal j
.
Graph 13
.
AS PRESENTED IN PROPOSED BUDGET
Proposed Pay 2005 Property Tax Impact Worksheet
Taxing District:
C'ifYOrSjillwater
STEP 1 - Calculate the Taxing District's Tax Rate:
[. . I ff t"'u~ , " prOPOS"eltJ,.1 %' ,,,,,
Item Kl ~ ~
Pay' 2004 Pay,:2005~,' , ange'i
~' l;
ii! (A) (8) ..';; ~i":(Gh \j
I 1. Operating Levy U;13,214 $4,985,009 I 5.8%
I 2. Debt Service Levy I $2,5?3,083 $2,811,379 I 8.8%
I ...........-:... $7,796,38811
3. Certifed Property Tax Levy = $7,296,297 6.9%
I 4. Fiscal Disparity Portion of Levv " $689,524 $751,2371 9.0%
I $6:606J731 .-1 6.6%1
5. Local Portion of Levy = $7,045,151 I.
I 6. Local Taxable Value I' 12,717,343 14,825,645 16.6%
I 7. Local Tax Rate = I 51.951 % 47.520% -8.5%
I C=.$O . - $~I
8. Market Value Referenda Levy 0.0%
I 9. Fiscal Disparity Portion of Levy (SDs only) ~$O $0 I 0.0%1
10. Local Levy = $0 $0 I 0.0%
. 11. Referenda Market Value 0 01 0.0%
112. Market Value Referenda Rate __"~-.J 0.00000% 0.00000%'1. 0.0%
'"
STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes:
13. Assumes a 11.0% increase in market value from 2004 to 2005, which is the new maximum
increase allowed under the "Limited Market Value" Law.
(D)
(E)
(F)
(G)
(H)
(I)
Taxing " Total Taxi'hg ill\!! ;.J'axing
D' II. II
Taxable District Mkt Value . Istnct . ,,~ District" ,
~
Market,q Tax Gross Hstd share of I Net
.' II
Value ~.~~City Tax Credit I CreClit I Tax
"1 , ~ _~l IL ':=:lIIIII::~~'
ll' ActuafPay 2004 ~ I' . AA~. ,
I I
500,000@1.0% (A7xE)+ 76,000@.40%
rem@ 1.25% (A12X D) - rem@,09% (G)x% (F)- (H)
14. I Estimated Tax District rate as % of total rate: E:::][cD
15. I 90,100 901 $468.08 $291.31 $145.66 $322.42
16. I 135,100 1,351 $701.86 $250.81 $125.41 $576.45
17. I 225,200 2,252 $1,169.94 $169.72 $84.86 $1,085.08 I
I $0.00 $2,340.39 "
18. 450,500 4,505 $2,340.39 $0.00
. 19. I 675,700 7,196 $3,738.39 $0.00. $O~OO.. $3,738.39 ,
. I
II
l II
Pay 2004 MV 500,000@1.0%
X1,110 rem@1.25%
-
ProposedPay2005_~'
(B7 x E) + 76,000@.40%
(B12 x D) - rem@,09%
(G)x%
l:::3Qofo I
$141.20
$118.70
$73.70
$0.00
$0.00 I
(F) - (H)
20. Estimated Tax District rate as % of total rate:
21. 100, QO 1,000 $475.20 $282.40
22. 150,000 1,500 $712.80 $237.40
23. 250,000 2,500 $1,188.00 $147.40
24. 500,000 5,000 $2,376.00 $0.00
25. 750,000 8,125 $3,861.00 $0.00
$334.00
$594.10
$1,114.30
$2,376.00
$3,861.00 I
26.
27.
28.
29.
30.
11.0%
11.0%
11.0%
11.0%
11.0%
....J..i ,"'~ '11/ "" ~..h.Lt.aQ ...
Percentage Chan.qe from 2004 to 20Q,5 ~ Ii
11.0% 1.5% -3.1 % -3.1 %
11.0% 1.6% -5.3% -5.4%
11.0% 1.5% -13.2% -13.2%
11.0% 1.5% 0.0% 0.0%
12.9% 3.3% 0.0% 0.0%
I $ Change fro~-l
-~I~do~ ~i;2b~.5'!!i
3.6% $11.58
3.1% $17.65
2.7% $29.22
1.5% $35.61
3.3% $122.61
-
~
MID POINT
.
Pay 2005 Property Tax Impact Worksheet-Middle
Taxing District:
City orStHlwater;,
STEP 1 - Calculate the Taxing District's Tax Rate:
I ~~ )'''''- 1'f 'D''!iAZlu~
!II i.
II \J.. ,1;,"" d"
Item " J Pay'20'Oi ,?,;~ay,2
, (Al '+ .(B)~
~i!l I
~ Operating Levy t $4,713,214 $5;316/105.11 12.8%
I 2. Debt Service Levy $2,583,083 $2,811,379 8.8%
I 3. Certifed Property Tax Levy = $7,296,297 $8,127,484 11.4%
I 4. Fiscal Disparity Portion of Levy - ~I $689,524 $751,237 9.0%
1 ,
5. Local Portion of Levy = $6,606,773 $7,376,24711 11.6%
6. Local Taxable Value 1""""2,717,343 14,825,645 1 16.6%
7. Local Tax Rate = 51.951 % 49.753% -4.2%
Li. $0 $0 II --
8. Market Value Referenda Levy 0.0%
1 9. Fiscal Disparity Portion of Levy (SDs only) ~ $0 $0 0.0%
10. Local Levy $0 I 0.0%
. $0 I oj
11. Referenda Market Value (1[_._.---2..1__ 0.0%
112. Market Value Referenda Rate = 0.00000% 0.00000%1 0.0%
.
STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes:
13. Assumes a 11.0% increase in market value from 2004 to 2005, which is the new maximum
increase allowed under the "Limited Market Value" Law.
(D) (E) (F) (G) (H) (I)
.. . ,"' , ... Taxing
Taxing Total ., I Taxing
Taxable District Mkt Value Distri~t , District'
Ii'
Market Tax Gross Hstd share of t Net, ~
C d.ll..
Value Capacity .' Tax Credit ~, I . ~~ 1.,(' I" U.01 "J;aXw' 4!
I JII. ..,. Act.!:l3~" Pay 2~04 '~""ilt
...... ~
- 1
500.000@1,0% (A7 x E) + 76,000@.40%
rem @ 1,25% (A12X D) - rem@.09% (G)x% (F)- (H)
14. Estimated Tax District rate as % of total rate: L-5.o.?6>J.
15. 90,100 901 $468.08 $291.31 $145.66 $322.42
16. 135,100 1,351 $701.86 $250.81 $125.41 $576.45
17. 225,200 2,252 $1,169.94 $169.72 $84.86 $1,085.08
18. 450,500 4,505 $2,340.39 $0.00 $0.00 $2,340.39
19. 675,700 7,196 $3,738.39 $0.00 $0.00 $3,738.39
. T "(:I \ V ~ ~-IW' _~ ~::::'~~" J/~""""""'.. '1'
Propos~d Pay 2005.. ... .
Pay 2004 MV 500.000@1,0% (B7 x E) + 76.000@.40%
X 1.110 rem @ 1,25% (B12x D) - rem@.09% (G)x% (F)- (H)
20. Estimated Tax District rate as % of total rate: L-5~0~Q.J. I
21. 100,000 1,000 $497.53 $282.40 $141.20 $356.33
22. --1lli2.000 1,500 $746.30 $237.40 $118.70 $627.60
23. 250.000 2,500 $1,243.83 $147.40 $73.70 $1,170.13
24. 500,000 5,000 $2,487.65 $0.00 $0.00 $2,487.65
25. "150...11 0 8,125 $4,042.43 $0.00 $0.00 $4,042.43
J i!F
26. 11.0%
27. 11.0%
28. 11.0%
29. 11.0%
30. 11.0%
I'
J" . , i
Percentage Ctia~).e from 200,!:to 2005'~'!~"lf'}tt\lI~~i;~
11.0% 6.3% -3.1% -3.1% 10.5%
11.0% 6.3% -5.3% -5.4% 8.9%
11.0% 6.3% -13.2% -13.2% 7.8%
11.0% 6.3% 0.0% 0.0% 6.3%
12.9% 8.1% 0.0% 0.0% 8.1%
$33.91
$51.15
$85.05
$147.26
$304.04
'.
TAX RATE STAYS SAME AS 2004
Pay 2005 Property Tax Impact Worksheet-Tax Rate Equal
Taxing District:
C=~..~.E!.WOf-SlinWater
STEP 1 - Calculate the Taxing District's Tax Rate:
.
!iJ
Item
I "I' ,:t\c,~a'
~ U ,~ay'
.t I "" t :.
L$4,713,214
~3,083
$7,296,297
$689,524
$6,606,773
, 12,717,343
= I 51.951%
L:ri'
"", '''$Of
L,.............,co"....2.. .",co...
0.00000%
$5,6421000 I 19.7%
$2,811,379 I 8.8%
, $8,453,379 1 15.9%
$751,237 9.0%
$7,702,142 16.6%1
14,825,6451 16.6%1
51.951%1 -- 0.0%1
~$O 11----0:-0%
$0 0.0%
$0 0.0%
ol 0.0%
0.00000%1 0.0%1
STEP 2 - Calculate the Impact of the Taxing District's Rate on Residential Homestead Taxes:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Operating Levy
Debt Service Levy
Certifed Property Tax Levy
Fiscal Disparity Portion of Levy
Local Portion of Levy
Local Taxable Value
Local Tax Rate
Market Value Referenda Levy
Fiscal Disparity Portion of Levy (SDs only)
Local Levy
Referenda Market Value
Market Value Referenda Rate
=
u
=
=
13. Assumes a 11.0% increase in market value from 2004 to 2005, which is the new maximum
increase allowed under the "Limited Market Value" Law.
(D) (E) (F) (G) (H) (I)
.I Taxing Tota! T
Taxable District 'Mkt Value. ,.Di~t,ict,; '"
" .~ . w,'
Market Tax Gros's iii Hstd Sharp of
Value Capacity Tax Credit "I". Cr~.hit .~ I.
.
, I
'" - Actual Pay 2004
- I
500,000@1.0% (A7 x E) + 76,000@.40%
rem @ 1.25% (A12 X D) - rem@.09% (G)x% (F) - (H)
14. I Estimated Tax District rate as % of total rate: I gQ.~
15. I 90,1 00 901 $468.08 $291.31 $145.66 $322.42
16. I 135,100 1,351 $701.86 $250.81 $125.41 $576.45
17. I 225,200 2,252 $1,169.94 $169.72 $84.86 $1,085.08
18. I 450,500 4,505 $2,340.39 $0.00 $0.00 $2,340.39
. 19. .L 675,700 7,196 $3,738.39 . $0.00 $0.00 $3,738.39 "
,
r .......\ Pr~os~d=Pay 2005 ~~~\~~~~ ., "" '~I
~'-'., '("~1:ift,~~}'{
Pay 2004 MV 500,000@1.0% (B7 x E) + 76,000@.40%
X 1.110 rem@ 1.25% (B12 x D) - rem@.09% (G)x% (F) - (H)
20. I Estimated Tax District rate as % of total rate: ~L:1'
21. 1 100,000 1,000 $519.51 $282.40 $141.20 $378.31 I
22. 1--..1&Q,000 1,500 $779.27 $237.40 $118.70 $660.57
23. 1 250,000 2,500 $1,298.78 $147.40 $73.70 $1,225.08
24. 1 500,000 5,000 $2,597.55 $0.00 $0.00 $2,597.55
25. I 750,000 8,125 $4,221.02 $0.00 $0.00 $4,221.02
M,
26. 11.0% 11.0% 11.0% -3.1% $55.89
27. 11.0% 11.0% 11.0% -5.3% $84.12
28. 11.0% 11.0% 11.0% -13.2% $140.00
29. 11.0% 11.0% 11.0% 0.0% $257.16
30. 11.0% 12.9% 12.9% 0.0% $482.63
City ob
g tiQQwate/(, uUi~~e~ota
cp /(ocQamatio~
WHEREAS, The Constitution of the United States of America, the guardian of our
liberties, embodies the principles of limited government in a Republic dedicated to
rule by law; and
WHEREAS, September 1 7, 2004 marks the two hundred seventeenth anniversary
of the framing of the Constitution of the United States of America by the
Constitutional Convention; and
WHEREAS, It is fitting and proper to accord official recognition to this magnificent
document and its memorable anniversary, and to the patriotic celebrations which
will commemorate it; and
.
WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by
the president of the United States of America designating September 17th through
23rd as Constitution Week,
NOW, THEREFORE, I, JAY L. KIMBLE, by virtue of the authority vested in
me, as Mayor of the City of Stillwater, in the State of Minnesota, do hereby
proclaim the week of September 17th through 23rd as
CONSTITUTION WEEK
and ask our citizens to reaffirm the ideals the Framers of the Constitution had in
1 787 by vigilantly protecting the freedoms guaranteed to us through this guardian
of our liberties, remembering that lost rights may never be regained.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal
of the City to be affixed this 7th day of September of the year of our Lord
two thousand four.
uUaYOh
rI
.
.
--
"
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-17
AUGUST 17, 2004
SPECIAL MEETING
4:30 P.M.
Mayof Kimble called the meeting to ofdef at 4:30 p.m.
Present:
Absent:
Councilmembers Kfiesel, Milbfandt, Rheinberger, Junker and Mayor Kimble
None
Othefs Pfesent:
City Administfatof Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Public Works Difector Eckles
Acting Fire Chief Glaser
Difector of Administration Knauss
City Clefk Wafd
OTHER BUSINESS
Discussion of Lumbefiack Davs
Police Chief Dauffenbach provided a feport outlining the statistics on Lumberjack Days
felating to the number of calls feceived during the weekends of Lumberjack Days 2001,
2002, 2003 and 2004. He stated that this was his 35th Lumbefjack Days as a police
officer and it was the lafgest, but not the rowdiest. That happened in 1979, 1980 and
1981 where police had to go downtown in fiot gear. Businesses had damage done to
windows, police caf windows wefe smashed and they made multiple arfests. They did
not feach that limit in 2004. He also provided a compafison of Ffiday nights in the
summer to Friday night on Lumberjack Days 2004 and July 4th Fireworks 2004. He
infofmed the Council and the audience of the preparation that the Police Department
does in anticipation of Lumberjack Days. He stated that they work very closely with the
event coordinator, St. Croix Events, in this pfeparation and his opinion is that the
department was prepared for the event. He also stated that the department has a
debfiefing after Lumbefjack Days and he meets with Mr. Eckberg aftef the event to
discuss what worked and what did not. He stated that once the schedule is determined
for the event, it is matched to fesources and police officers from eight different agencies
assist in this event. He stated that one of the problems is that a concert is free and
thefe is no way to anticipate the numbef of people who would be attending. He also
stated that there are other events, along with Lumberjack Days, such as the Spfing and
Fall Art Fair that are feally weather driven. He stated that there were 24 officefs on
Thufsday night, Ffiday night - 31 officers, Satufday night - 47 officers, and Sunday - 35
officefs, which amounted to overtime costs of $20,185 for Stillwater police officefs and
$26,000 fOf outside agency officers. St. Cfoix Events paid fOf these costs. He stated
that he had afranged with Washington County to get another 12 officers, if needed,
which he did get 6 additional officefs at 11 :00 p.m. when the concert was done. He
feviewed whefe the officers wefe posted thfOUghout the City during Lumberjack Days.
City Council Meeting - 04-17
August 17, 2004 ...
He stated that even with the officefs that wefe wOfking, the department had on standbe
K-9 units, Special Response Teams in case they wefe needed, and that the Fife Chief
and himself have pfepared evacuation plans in case of an extfeme incident. He stated
that traffic and pafking is a problem because of gridlock, mobility of emefgency vehicles,
and parking in the neighborhoods bfings its own special problems. He stated that the
single biggest problem is the alcohol, because it impaifs judgment. That is one area
that could be improved upon, controlling the alcohol problems. He also stated that the
number of people at the event creates problems because there is no room to fespond if
an incident would happen and he felt that this should be scaled back. He stated that
Lumberjack Days does not only affect Stillwater but sUfrounding communities and
Washington County.
Councilmembef Rheinbefgef asked if there is a contingency plan should you find out
that 90,000 people afe coming into Stillwater and why do you think there is a diffefence
with the public's perception and the actual cfime and danger.
Chief Dauffenbach feported that there is no way that the department can pfevent people
from coming into the City. He feels that they were not lacking in enfofcement dUfing the
event and the officers issued citations, made affests, etc. and felt the department did
what they wefe hifed to do.
Councilmembef Junker asked what would be included in the miscellaneous on the
feport.
.
Chief Dauffenbach stated some would be open containers, public urinations, etc. but
every incident is feported to the State.
Councilmember Kriesel felt the police officefs and fife fightefs did an outstanding job in
preventing anything sefious from happening, but asked if someone felieving themselves
could be afrested and how many officers would it take to handle the people who bfeak
the law.
Chief Dauffenbach stated that in an event with this many people he could put an officef
on every cornef and still not stop all the activity going on downtown.
Councilmember Kfiesel asked how many officers were in the neighborhoods to address
residents concerns if the focus was downtown.
Chief Dauffenbach stated that there were six police cars patrolling the neighborhoods
throughout the event.
Council member Milbrandt stated that there was a lot more planning done than was
publicized in preparation for this event and that should assure the public that the
department was prepared, howevef, the bad news is the level of planning that goes into
this event, which is supposed to be a community event. e
Councilmembef Rheinberger asked fOf an estimate of people that come to the event.
Page 2 of 13
City Council Meeting - 04-17
August 17, 2004
.
Chief Dauffenbach stated thefe is no actuate numbefs because there is no way to tfack
the numbef of people that come, however his estimate of Saturday night was 55,000,
but others say thefe was half of that.
Councilmember Kriesel stated that he did feseafch on Lynard Skynef and came to the
same conclusions. He stated that one of his concerns is that the City should not be put
at risk because it may be good weather fOf the event.
Assistant Fife Chief Glasef provided a feport on the fire department and EMS activities
citywide dUfing the event. He stated the fire department did preplanning fOf this event
as well. He stated they wOfked with multiple agencies, such as Washington County,
Lakeview EMS, Public WOfks, and Washington County Emefgency Management. He
also stated that staging afeas were planned fOf, he put additional pefsonnel at the fife
station and augmented the staff by using the Mutual Aid Agreement. They also
prepafed for different issues such as hazafdous spills and rivef emergencies. The
department had ovef 400 hOUfS with a staff of 55 at a cost of $6,503 to the City, the
mutual aid costs wefe $6,849, which afe paid by the Mutual Aid Cities and not chafged
to Stillwater. He echoed Chief Dauffenbach's concern on tfaffic and parking because it
pfesents a problem getting to the downtown afea Of access to othef areas. He felt that
the department was very pfepafed.
.
Councilmember Milbrandt asked if this pfepafation is done fOf the art faifS and the 4th of
July.
Assistant Chief Glaser stated that the preparation level for those events afe not done
because they don't fill the streets and prohibit fifefightefs to fespond to the station from
home.
Mf. Dave Eckbefg, St. Croix Events, stated that they don't want anything but a sma lief
celebfation next year. He stated that they had a promotional partnef that promoted
more than they should have, got mOfe people in Stillwatef than they wanted and felt that
steps should be taken to pull the event back. He commended the police and fire
departments for theif pfepafation.
Councilmembef Rheinbefgef stated that he heafd that thefe wefe advertisements clear
to South Dakota.
Mr. Eckberg stated that they do not pay for advertisements; they use promotional
partners such as KQ, and felt that it was unlikely they advertised that faf. He also
stated that any input for the event is welcome and asked people to contact them with
their ideas and apologized fOf the neighbofhood impact.
.
Mr. Todd Weiss, Lumbefjack Days Festival Association, stated that the Chambef
decided 11 yeafs ago that they could no longef do the event, so John Daly and himself
continued the event. He stated that the thfee people involved in the Lumbefjack Days
Association want only the best fOf the City and that the comments that have been made
are feally unfaif. He hoped that with the feports from the Police and Fife that people will
realize how much planning goes into the event. He stated that it was good event, but
Page 3 of 13
City Council Meeting - 04-17
August 17, 2004"
agreed it was too big. He stated that they try to do mOfe, but withoUt fesident input on"
family events it makes it difficult to do. He felt that it takes people locally to make thing!lll'
bettef.
Councilmember Kfiesel asked Mr. Weiss if he was talking about a community event Of
fegional event because most people think this has become a fegional event and dfiven
by the consumption of alcohol. He stated that aftef this yeaf that people need to step
back and ask if this type of event is for the community. He doesn't want Lumbefjack
Days to end, but to have it be a mOfe community event. He also asked who is the
Lumberjack Days Association.
Mr. Weiss stated that it is to be a community event and that he agfeed with Mf. Eckbefg
felating to scaling the event, but it also takes involvement by fesidents to get an event to
that level. He stated that himself, John Daly and Phil Eastwood afe the official board of
the Lumbefjack Days Association. He stated that they communicate with St. Croix
Events on what the event will entail and what bands can be hired, just as the City
Council can provide input into those decisions.
Councilmember Kfiesel stated that there are a lot of false perceptions in the community
and asked Mr. Eckbefg if he would be willing to disclose infofmation not covered by
data pfivacy on his organization.
Mr. Eckbefg stated that he has talked to the City Attorney and stated he would invite a.
committee to determine that everything is being done legally and professionally and th ....
no one is making a lot of money, which is being perceived by people. He stated he
welcomed that so that these fumOfS can be put to fest.
City Attorney Magnuson stated that the same is asked by the City ffom developers,
howevef thefe is a thin line as to what the public has the fight to know and the fights of
the people to be pfotected undef the Data Privacy Act. He explained what would be
kept pfivate and stated that the way to do this is to have a committee of Mr. Hansen and
a Councilmembef and feach a confidentially agfeement so that the infofmation released
is only public, but would allow the committee to feview everything and report back to the
Council in a genefal way and only make public the information that has to be public.
Councilmembef Rheinbefgef asked what type of information would be looked at.
City Attorney Magnuson stated that it would be money coming in, money going out and
to where and the committee would report any concerns.
Mayor Kimble asked Mr. Eckberg what could be reviewed.
Mr. Eckberg stated that the committee could look at everything, he has nothing to hide.
He would limit what would be made public and that if it does not felate to Lumbefjack
Days it femains pfivate.
.
Motion by Councilmembef Kriesel, seconded by Councilmember Junkef to appoint
Councilmembef Junkef, Councilmembef Kfiesel, City Attorney Magnuson and City
Page 4 of 13
.'
City Council Meeting - 04-17
August 17, 2004
.
Administfator Hansen as the committee to review financials of Lumberjack-Days Association
and St. Croix Events. All in favor.
Mr. John Daly, Lumbefjack Days Association, provided a history on Lumbefjack Days
and pfesented a copy of a program from the 1940s and the pfesent Lumberjack Days
includes the same. He stated that the faults of Lumberjack Days are an opportunity for
improvement. He stated that the event is a huge economic impact on many businesses
downtown, but did not disagree that the crowd on Saturday night was too big. He stated
that he doesn't want to see Lumbefjack Days go away, that St. Croix Events does a
great job and thefe afe thousands of planning hOUfS that afe done fOf this event and
hundfeds of hours afe spent producing the activity. He stated that many chafities
benefit from this event.
.
Mayor Kimble stated that a resolution was passed by the Gfeater Stillwater Chambef
that proposed five steps for Lumbefjack Days which were 1) a public statement
fegafding the mission of Lumbefjack Days Festival be developed and shafed among
local civic and governing bodies; 2) a fepfesentative of the Chamber Boafd of Directofs
serve on the Lumbefjack Days Festival Planning Committee; 3) the City of Stillwater
wOfk closely with the Association to ensure that alcohol is distfibuted fesponsibly; 4) the
concert element selected perfofmances at the event to be consistent with the mission of
the event; 5) encoufage the City of Stillwatef to improvement and coofdination of the
clean-up efforts. He asked Mr. Daly if the association would be opposed to having a
membef of the chamber a part of that planning committee.
Mr. Daly stated that Items 1,3,4 and 5 can be done, but he cannot speak fOf the Boafd
on Item 2. He stated that he didn't see a problem as an advisory capacity in the
planning stage, but that would be a decision made by the Boafd.
Councilmember Milbfandt suggested that it not be confined to the chamber and include
a couple residents at large, a Councilmembef and a member of the Park Boafd as part
of the boafd and have Council see a pretty detailed plan of the event for 2005 befofe
Chfistmas so the Council can detefmine what assets of the City the Council is prepafed
to felease. He would like to have a longer process with a lafgef board with full decision-
making capabilities, not advisory.
.
Councilmembef Rheinbefgef stated that Lumberjack Days, similar to what 2004 had,
couldn't continue and felt the damage amount is mOfe than $24,000, probably double.
He stated that the City cannot handle a crowd of 55,000 and has left people feeling that
theif secufity has been shattered and that the tfash, vulgarity, and excessive noise afe
unacceptable. He felt that maybe the event might have to be postponed fOf a yeaf. He
felt a committee of 12 people which would include St. Croix Events, Administratof,
Police Chief, 4 downtown people, and 4 fesidents to be appointed by the Council with
no Council on this committee to allow the people to be free and open about the subject.
He provided questions that should be answefed by this committee and this committee
should report to the Council in October. He felt that anything less would only get the
City back to where it is fight now.
Page 5 of 13
City Council Meeting - 04-17
August 17, 2004 ~
Councilmembef Junkef stated he would like to shafe his ideas by saying Downtown .
Stillwatef is an old unique town with great views and land along the scenic St. Croix >
River which is a destination place fOf visitOfS, toufists and yes fesidents. He stated that
the City needs the combination of all involved to survive and grow and have the
businesses grow. He went on to say that being a life long fesident, son of an 8-yeaf
mayor and an individual who funs a business in downtown Stillwatef he is very
concerned, passionate and dedicated fOf downtown. Every yeaf historic Stillwatef has
spfing and fall art fairs, art cfawls, bike faces, Summef Tuesdays, a twinkle parade and
Lumberjack Days, which dfaw local and visitOf participation to promote business and
Stillwater. He stated that Stillwatef even hosted Good Morning America in 2002, one of
only 6 cities in the country to be bestowed this honof and even this event to his
disappointment had signs saying "welcome to Stillwatef now leave". Stillwater is a city
of 16,000 people everyone loves. He also stated that being a bankef he is familiaf with
income and balance sheets and knows everyone would love to have even consistent
monthly sales to pay the bills and live off. Howevef living in Minnesota and being a so
called "toufist destination place" businesses look for high volume sales in OUf spring,
summef and fall months and even these months there may be rainy cold weekends, Of
high watef into pafks ffom the rivef-all discoufaging people from coming to Stillwatef
and spend money.
Councilmembef Junker continued by stating that the mission statement of Lumbefjack
Days is a family ofiented event to showcase Stillwatef, its unique businesses, and
historic downtown. He knows that some businesses benefit mOfe than others dUfing .
Lumbefjack Days, but just like all other events throughout the yeaf benefit othefs and .
some businesses have the highest sales in there history dUfing Lumbefjack Days and
probably is a great infusion of money "to make up for a lot of weak days and or months
for sales". He fealizes that some businesses have decfeased sales dUfing lumberjack
Days and that in a perfect community celebfation everyone would be fewafded equally.
He stated that he pefsonally thinks that Saturday night 2004 was too big, but does not
think Lumbefjack Days needs to be totally eliminated Of changed, because thefe are a
lot of positive eyents within lumberjack days footpfint that wOfk well for everyone to
enjoy and we can build on this. He also stated that he was downtown over the weekend
and was very disappointed to see all the gafbage cans along Main Street full, and from
what he is told businesses use these cans to put in theif own garbage. He felt that
everyone needed to wOfk togethef.
Mayor Kimble asked Mf. Daly to ask the Lumbefjack Days Association Boafd meet and
inform them of the Council's request and advise the Council as soon as possible.
Mf. Daly stated the boafd welcomes any input. He also stated that the Council
welcomed the thfee-person boafd in 1994 and now because of one night from 6-11 p.m.
the board has done it wrong and doesn't undefstand this.
Council member Kriesel asked how many meetings that the boafd has had.
Mf. Daly stated that they are casual meetings and very loose so we talk to each other.
but not fOfmally all three at one time.
Page 6 of 13
.
.
.
City Council Meeting - 04-17
August 17,2004
Councilmember Milbrandt stated he did not want to give the impression he wants to
take anything away, because from all the letters and concerns he did not feceive 50
volunteers to help with this event. He is gfateful that someone kept the event going 11
years ago, and the event is a victim of success. He also stated he would like to make
this mOfe citizen ffiendly.
Mr. Daly stated he would get back to the Council by the next meeting.
Councilmember Rheinbefgef does not want to see a three-member board making the
decisions; he wants to see it mOfe open.
Mr. Eckberg requested that everyone wOfk togethef to make the event successful. He
reported some of the contfibutions made to local organizations.
Councilmembef Krieselstated that every time he has had discussions with Dave Of
Randy they have tfied to accommodate him, such as getting bingo into the event and
that if any finger pointing should be pointed it should be to the Council because they
have gfeat discretion on this event and it's unfaif to point to anyone pefson.
STAFF REPORTS
Staff feports were postponed until the 7:00 p.m. meeting.
Mayof Kimble fecessed the meeting at 6:08 p.m.
REGULAR MEETING
7:00 P.M.
Mayof Kimble called the meeting to ofdef at 7:00 p.m.
Pfesent:
Absent:
Councilmembefs Kfiesel, Milbfandt, Rheinberger, Junkef and Mayor Kimble
None
Othefs Pfesent:
City Administfator Hansen
City Attorney Magnuson
Police Chief Dauffenbach
Public Works Difectof Eckles
Acting Fire Chief Glasef
Finance Directof Harfison
Plannef Fitzgerald
City Clefk Wafd
APPROVAL OF MINUTES - Approval of August 3, 2004 regular and recessed minutes
Motion by Councilmembef Rheinbefger, seconded by Councilmember Junkef to approve the
August 3, 2004 fegular and fecessed minutes. All in favor.
Page 7 of 13
City Council Meeting - 04-17
August 17, 2004 "
STAFF REPORTS
.
Police Chief Dauffenbach publicly thanked his department fOf theif hafd work and theif
outstanding job. He also commended the officefs from Washington Co. Shefiff's Office,
Cottage Grove, Bayport, FOfest Lake, Oakdale, St. Paul Pafk, and Woodbury during
Lumberjack Days. He also informed the Council that membefs of his department would
be assisting Hudson in secufity felating to President Bush's visit to Hudson.
City Administfator Hansen reviewed an item on the consent agenda relating to Mn/DOT
Agfeement 86573. He stated that Council previously approved this agfeement,
however Oak Pafk Heights requested changes and felt thefe wefe enough minor
changes that Council should review and approve the minof changes.
OPEN FORUM
Mr. Ken Moses, Human Rights Commission, fequested permission for the commission
to continue providing pfess feleases to various publications othef than just the local
papers.
Mayor Kimble stated that as pfeviously stated in a past meeting those press releases
can be done, however it must go through the City Clerk and she will send the pfess
releases as a City of Stillwater pfess release.
.
Ms. Ellie Samuelson fequested that the City Council review the applications alfeady
submitted fOf the vacant seats on the Commission because she is affaid that those who
have applied will no longef be intefested.
Mayof Kimble stated that at the Council wOfkshop with the Human Rights Commission
that appointments would have to wait until the Council feels that the mission of the
commission and the Council is the same and that the commission is back on track.
Mr. Moses asked the Council if the Commission could review the applications at their
next meeting.
Mayof Kimble explained that that item could be discussed at the next meeting that he
can attend. He infofmed the membefs that he would be unable to attend the August 25
meeting, as he has to attend the Joint Boafd meeting with Stillwater Township.
CONSENT AGENDA
Motion by Council member Rheinberger, seconded by Councilmembef Kriesel to address Item
5, appointing Stuart Glasef as Fife Chief. All in favof
Mayof Kimble administrated the Oath of Office to Acting Fife Chief Glasef and council.
congfatulated him on his appointment.
Page 8 of 13
I
City Council Meeting - 04-17
August 17, 2004
.
Motion by Council member Rheinbergef, seconded by Councilmember Mifbrandt to approve the
Consent Agenda.
Ayes: Councilmembers Kriesel, Milbfandt, Rheinbefger, Junker and Mayof Kimble
Nays: None
Resolution 2004-168. directing payment of bills
Resolution 2004-169. appointing election judges and fixing compensation (available
Tuesday)
Resolution 2004-170. approval to entef into revised agreement with State of Minnesota
felating to Tfaffic Contfol Signals accofding to Mn/DOT agreement 86573M
Approval of Special Event - Historic Homes Tour - Septembef 18, 2004 (ArtReach
Alliance)
Resolution 2004-171, appointing Stuart Glaser as Fire Chief
Approval of Utility Bill Adjustment - Sewef Chafges
Approval of bannef fequest - Chfistmas at the Courthouse - November 5-22, 2004
Approval of bannef fequest - Stillwatef Bfidal Affaif - February 5-28, 2005
PUBLIC HEARINGS
Thefe wefe no public heafings.
.
UNFINISHED BUSINESS
Possible second readina of Ofdinanr.e No. 945. Zonina MaD Amendment chanqe the zoninq of
the afea south of N<:>r1hf5Znd ~tr~if b"Q~lri~~d bv North 62nd Stfeet. Pafis Avenue and Oxboro
Avenue from Sil}gJ~ F9milv Residential (RA) to Public Administrative Office (PA) (FifSt feadinq
8/3/04 )
Planner Fitzgefald feviewed the proposed ofdinance that would change of the zoning
designation of property south of North 62nd Stfeet bounded by North 62nd Stfeet, Paris
Avenue and Oxboro Avenue (Washington County Government Centef) to Public
Administfative Office.
Motion by Councilmembef Rheinbergef, seconded by Councilmember Junker to adopt
Ofdinance No. 945, Zoning Map Amendment changing the zoning of the afea south of North
62nd Stfeet bounded by North 62nd Stfeet, Pafis Avenue and Oxboro Avenue from Single
Family Residential (RA) to Public Administrative Office (PA).
Ayes: Councilmembefs Kfiesel, Milbfandt, Rheinbefgef, Junkef and Mayof Kimble
Nays: None
Report on siqns
.
Plannef Fitzgerald stated that at the August 3rd Council meeting staff was asked to
feview signage for gafage sales and come back with some possible alternatives to
Stillwater's garage sale sign fegulations. She stated that the feview included feal
estates sign ofdinances. She feviewed the CUffent sign ordinance. She provided
Page 9 of 13
City Council Meeting - 04-17
August 17,2004 \
several alternatives which consisted of 1) Citywide gafage sales twTce a year which .
could be ofganized and advertised by one of the local clubs or volunteefs; 2) gafage
sale sign pefmits that afe issued by city staff, howevef the City does not have the staff
to monitor this process; 3) have gafage sale signs not to exceed fOUf (4) squafe feet in
size, nOf mOfe than thfee (3) feet in height above gfade, be pefmitted off premises with
the property ownef's approval to be femoved within 72 hOUfS and no signs on rights-of-
ways which would increase the possibility that the signs are femoved after a sale; 4)
provide advertisement boafd Of boafds stfategically place around the city which could
eliminate the prolifefation of signage on the stfeets; 5) have no mOfe than two (2)
garage sales per dwelling unit may be held on any such zoning lot in any calendar yeaf;
6) no gafage sale may extend mOfe than thfee (3) consecutive days (Of portion thefeof).
She stated the implementation of 5 or 6 would pfevent gafage sales from becoming
'home occupations' and allow neighbofhoods to be felatively quiet; and 7) prohibit
attention-getting devices, balloons, streamefs, special lighting, noise making devices Of
othef similaf advertising displays or notices shall not be used to call attention to the
gafage sale which would pfevent the 'circus' atmosphere in fesidential neighbofhoods.
Ms. Fitzgefald also reviewed feal estate signs CUffent ofdinances and stated that
possible alternatives fOf these signs could be 1) open house sign advertising a
particulaf home that is open fOf inspection, a limited numbef of hOUfS, may be placed on
City right-of-ways within a six (6) block fadius of the open house on the day of the open
house and only dUfing the hours of the open house and that Council discuss size and
quantity of signs pefmitted pef house Of temporary off-site open house difectional Sign.'
advertising the sale of residential feal estate property are allowed with the consent of
the pfoperty ownef on whose pfoperty the signs are placed. Such signs shall be
promptly femoved at the completion of the open house and no later than 6:00 pm on the
same day. This ofdinance could eliminate the proliferation of signage on the stfeet right
of ways.
Councilmember Rheinberger stated he is in favor of the curfent ofdinance, howevef he
would consider adding the provision of Items 5, 6, and 7 which would limit commefcial
intrusion to a fesidential area. He also stated that he is against city wide gafage sales
twice a yeaf because it destroys competition, a ofganization making money on
advertising for it bfings a monopoly, and does not favor city staff involvement, and
against an advertisement board because they would be inadequate.
Council member Kfiesel stated he favors Items 3, 4, and 7. He felt that if people
feceived permission ffom neighbors for placement of signs the neighbofs would remove
the signs and the advertisement board would be beneficial if it was stfategically placed.
Councilmembef Milbrandt asked Councilmember Kriesel if he would consider Items 3,
5, and 7, Item 5 being limiting gafage sales to two pef year.
Councilmember Kfiesel stated that he doesn't feel that government should tell people
when they could have a gafage sale. He stated that would be difficult to enforce and if.
is not going to be enforced why put it in the ofdinance.
Page 10 of 13
City Council Meeting - 04-17
August 17, 2004
.
Councilmembef Milbfandt stated that it would be enfofceable if a cOmplaint wefe made.
He stated that there afe a numbef of fesidences that abuse the curfent ofdinance and
basically have a business every weekend.
Plannef Fitzgerald stated that the City's CUffent sign ofdinance is not much diffefent
than the ofdinances she found throughout the country.
Mayor Kimble stated that if people come to the City and say they have thfee a year, the
ofdinance could be changed to feflect that.
Councilmember Junkef stated it should be kept simple. He felt that keeping the signs
off of the fight-of-way, othef peoples lawns without permission and make them a certain
size should be sufficient. He stated that he did not want City staff every weekend
worrying about sign ofdinance on gafage sales. He stated he doesn't have a problem
with Item 3, but has a problem 5,6 and 7. He felt that it wouldn't be enfofceable.
Councilmembef Milbfandt stated that if thefewefe complaints it would be enfofceable.
.
Councilmembef Kriesel stated that he has a problem telling people how many garage
sales they can have and the ofiginal problem was the signage. He stated that the City
has good staff and if they see a violation they will enforce it, maybe othef communities
afen't enforcing their ordinance. He agfeed with Councilmembef Junker about adding
to the ordinance that will not be enfofceable.
Councilmember Rheinbefger stated that the pUfpose is to send a message to the
people who don't abide by the ordinance that the City is sending a c1eaf message. He
agreed that people will find other methods, but this starts to bfing some solution to the
problem.
Motion by Council member Milbrandt, seconded by Councilmember Rheinbefger to develop an
ordinance that includes Items 3 and 5 includes pafks and public lands.
Ayes: Council member Milbfandt, Rheinbergef, Junkef and Mayor Kimble
Nays: Councilmembef Kriesel
Mayof Kimble explained that he gets complaints of people's signs and gafage sale
signs disappeafing on the weekends and has told people City staff does not work on the
weekends, but thefe are fesidents who do it because it is not allowed in the city.
Councilmember Junkef stated if gafage signs afen't allowed on the fight-of-way, why
should feal estate signs be allowed on the right-of-way.
.
Aftef cons ide fable discussion Councilmember Milbrandt stated he would like to table the
feal estate signs portion until he is able to do his own research and talk to some
fealtors. He stated that he has never feceived a complaint on this issue.
Motion by Councilmembef Milbfandt, seconded by Councilmembef Junker to table the real
estate sign discussion to a future meeting. All in favor.
Page 11 of 13
City Council Meeting - 04-17
August 17, 2004-
NEW BUSINESS
.
Possible aooroval of HSI Resubdivision of Lots 5.6.7 and 8. Blk 1 Webstefs 3rd Addition into
two lots. Case No. SUB/04-76.
Plannef Fitzgefald stated HSI has feceived approval to constfuct a six-unit apartment
stfuctufe on theif pafcel at Orleans and Panama Avenue and this fequest is to
subdivide their existing 88,400 square foot lot into two lots of approximately 40,200
squafe feet (fesidence) and 48,200 squafe feet (HSI Office) to accommodate the
fesidential development. She stated that the proposed lot size and dimensions meet
the fequirements of the zoning distfict. The City Engineef recommends that the nOfmal
dfainage and utility easements be fecofded around the pefimetef of the property.
Motion by Councilmembef Rheinbefgef, seconded by Councilmember Milbfandt to adopt
Resolution 2004-172, approving Resubdivision of Lots 5,6,7 and 8, Blk 1 Websters 3rd
Addition into two lots Case No. SUB/04-76.
Ayes: Councilmembefs Kriesel, Milbfandt, Rheinbefgef, Junkef and Mayor Kimble
Nays: None
Possible fifSt feadinqs of "An Ordinance Amendinq the Stillwater City Code Chaotef 28. Watef
Deoartment" and "An Ofdinance Amendin9 th~ S. tillwater Citv Code Chaoter 29 amendinq an.
ordinance felatinq to sewer and water hookuos".
Councilmembef Rheinbefger stated he is against any immediate connection
requirement even though in theory it is desirable in reality it could be disastrous to
many. He stated that thefe afe lafge afeas that the expense could be gfeat.
City Attorney Magnuson feviewed the proposed ofdinances felating to connection to the
City's water and sewer system. He stated that the ordinance would require immediate
connection to the City's sewer and watef system, but it also pfovides a variance
procedufe, as an example a functioning sewer septic system. He stated that if a
vafiance to the hookup is gfanted that a sewef sUfcharge would be imposed on the
property. He stated that the cUfrent sewer hookup ordinance includes 16 feasons fOf a
hookup to the City's sewer system. He stated that item 17, a surcharge for those not
hooked up because some share of the system is not being paid for but the City has not
collected the funds necessary to fetire the bond. He stated that thefe is an appeal
process should a system be functional.
Motion by Council member Kfiesel, seconded by Council member Milbrandt to approve the fifSt
reading of an Ordinance Amending the Stillwater City Code Chapter 28, Water Department.
Ayes: Councilmembers Kriesel, Milbrandt, Junker and Mayof Kimble
Nays: Councilmember Rheinbefgef
.
Councilmemoer Rheinbefgef stated that it is well intended, but is devastating fOf some.
He felt that the City should be silent on this issue.
Page 12 of 13
.
.
.
City Council Meeting - 04-17
August 17, 2004
Councilmembef Junkef stated that he likes that there is an appeal -process in the
ordinance if thefe is a hafdship Of other cifcumstance.
Motion by Councilmembef Milbfandt, seconded by Councilmembef Junker to approve the fifst
reading of an ofdinance An Ordinance Amending the Stillwater City Code Chapter 29
amending an ofdinance felating to sewef and watef hookups.
Ayes: Councilmembers Kfiesel, Milbfandt, Junkef and Mayor Kimble
Nays: Councilmembef Rheinbefger
COUNCIL REQUEST ITEMS
Councilmembef Milbfandt requested that Council direct the City Administrator to
respond to the Mn/DOT lettef felating to the Cut and Cover Concept and timeline for the
Stakeholder Agency meeting.
Motion by Councilmembef Milbfandt, seconded by Councilmember Kfiesel difecting the City
Administratof to pfepafe a lettef to Mn/DOT accepting the timeline as proposed in the Mn/DOT
lettef dated August 11, 2004. All in favof.
ADJOURNMENT
Motion by Councilmembef Rheinbefgef, seconded by Councilmembef Milbrandt to adjourn the
meeting at 8:04 p.m. All in favor.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clefk
Resolution 2004-168, directing payment of bills
Resolution 2004-169, appointing election judges and fixing compensation (available
Tuesday)
Resolution 2004-170, approval to entef into revised agreement with State of Minnesota
felating to Traffic Control Signals according to Mn/DOT agreement 86573M
Alliance)
Resolution 2004-171, appointing Stuart Glaser as Fife Chief
Resolution 2004-172, approving Resubdivision of Lots 5,6,7 and 8, Blk 1 Webstefs
3fd Addition into two lots Case No. SUB/04-76
Page 13 of 13
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.
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-18
August24,2004
SPECIAL MEETING
4:30 P.M.
. ''Mayof Kimble called the meeting to ofdef at 4:30 p.m.
Present:
Absent:
Councilmembefs Kfiesel, Milbfandt, Rheinbergef, Junker and Mayof Kimble
None
Others Present:
City Administfator Hansen
Recfeation Center Manager Bfady
Difectof of Administration Knauss
Fire Chief Glaser
Finance Director Harfison
Police Chief Dauffenbach
Library Director Bertalmio
OTHER BUSINESS
Budaet WOfkshoo
Recfeation Center Manager Brady reviewed the proposed budget fOf the opefation of
the St. Croix Valley Recfeation Centef. He also reviewed various activities held at the
Recreation Center.
Director of Administration Knauss feviewed the proposed budgets for Elections,
Administration, Plant City Hall, and MIS. It was requested that Rose Holman, MIS
specialist, attend a meeting to answer some Council questions.
Fire Chief Glasef provided an operations review of the department and presented the
proposed budget for the Fire Department.
Police Chief Dauffenbach provided an overview of Police Department opefations and
reviewed the proposed budgets for the Police Department, Pafking and Civil Defense.
Library Director Bertalmio reviewed the pfoposed budget for the Library and discussed
the county participation in library supplies and their proposed increase to the libfary.
ADJOURNMENT
Motion by Councilmembef Rheinberger, seconded by Councilmembef Milbfandt to adjourn at
8:30 p.m.
Jay L. Kimble, Mayof
ATTEST:
Larry D. Hansen, City Administratof
.
.
.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 04-19
August 31, 2004
SPECIAL MEETING
4:30 P.M.
Councilmember Rheinberger called the meeting to ofder at 4:30 p.m.
Pfesent:
Absent:
Councilmembefs Kriesel, Milbfandt and Rheinbefger,
Council member Junker and Mayof Kimble None
Others Pfesent:
City Administfatof Hansen
MIS Specialist Holman
Public WOfks Difectof Eckles
Public WOfks Superintendent Thomsen
Building Official Shilts
Community Development Directof Russell
City Attorney Magnuson
Finance Director Hafrison
OTHER BUSINESS
Budqet WOfkshop
Ms. Rose Holman, MIS Specialist provided information to the council on the proposed
wireless network system.
Public Works Difectof Eckles and Public WOfks Superintendent Thomsen provided an
operation report on Public WOfks and Engineering. They also reviewed the proposed
budgets for stfeets, parks, shop, sewer entefpfise fund, and engineefing.
Community Development Director Russell reviewed the proposed budget for
Community Development and Building Official Shilts feviewed the budget for the
building department.
City Attorney Magnuson reviewed the proposed budget for legal services.
Finance Director Harrison reviewed the pfoposed budget for the finance department.
City Administrator Hansen reviewed the Mayor & Council, Unallocated and Special
Events budgets.
City Administfator summafized the entife budget as well as any impact to the residents.
City Council Meeting - 04-19
ADJOURNMENT
August31,2004
.
Motion by Councilmember Milbfandt, seconded by Councilmember Kfiesel to adjourn the
meeting at 8:30 p.m.
ATTEST:
Larry D. Hansen, City Administfatof
John Rheinbergef, Councilmembef
.
.
Page 2 of 2
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CITY OF STillWATER, MINNESOTA
REPORT PREPARED BY
SHARON HARRISON, ASSISTANT FINANCE DIRECTOR
&
THE FINANCE DEPARTMENT
.
COMPREHENSIVE
ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED
DECEMBER 31, 2003
.
MEMBER OF GOVERNMENT FINANCE OFFICERS ASSOCIATION
OF THE UNITED STATES AND CANADA
CITY OF STILLWATER, MIINESOTA
.
Comprehensive Annual Financial Report
For the Fiscal Year Ended December 31, 2003
TABLE OF CONTENTS
INTRODUCTORY SECTION Paae
Letter of Transmittal.................................... ...... ... ........ ...... ................. .... ......... ..... ........... '" ......... .....3
GFOA Certificate of Achievement..................... ........ ......... ........... ..... ... ..... .......... ..... ... ....... .......... ....7
Organizational Chart........................ ..... ........... ..... ........ ................... ..... ......... ..... .... ......... ........ .........8
List of Principal Officers......................................... ......................... .................................... ..... .........9
FINANCIAL SECTION
Independent Auditor's Report.. ....... ............. ................. .... ........... ....... ............ ................. ..... ...... ....13
Management Discussion and Analysis............. ..... ..... ........... ... .......... .... .... ........ ....... ...... ....... ..... ....15
Basic Financial Statements:
Government-wide Financial Statements:
Statement of Net Assets..... ........ ................. ................. ....... .......... ......... ... ...... ..... ......... ......27
Statement of Activities... ........ ........... .......... ......... ... .... ...... ..... .......... ........ ........... ..... .......... ..28
Fund Financial Statements:
Balance Sheet - Governmental Funds.............. ............. ....... ............ ........ ...... ....... ....... .... ..30
Reconciliation of the Governmental Funds Balance Sheet to the
Statement of Net Assets.........,........... ................................. ..... ............................. ........32
Statement of Revenues, Expenditures, and Changes in
Fund Balances - Governmental Funds................... ............ .... ......... .................... ........ ..34
. Reconciliation of Statement of Revenues, Expenditures, and Changes
In Fund Balances of Governmental Funds to the Statement of Activities .......................36
Statement of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual- General Fund ....................................................37
Statement of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual - S1. Croix Valley Recreation Center Fund ...........38
Statement of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual- Library Fund ......................................................39
Statement of Revenues, Expenditures, and Changes in
Fund Balances - Budget and Actual- Parks Fund........................................................40
Statement of Net Assets _ Proprietary Funds......................................................................42
Statement of Revenues, Expenses, and Changes in
Fund Net Assets - Proprietary Funds............................................................................44
Statement of Cash Flows - Proprietary Funds ....................................................................46
Statement of Net Assets - Fiduciary Funds..................... ....... ... .......... ............... ..... ............48
Notes to the Financial Statements....... ................................... ..... .... ............... ..... ..... ........ ... ......49
Combinina Financial Statements:
Combining Balance Sheet - Nonmajor Governmental Funds....................................................74
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balances - Nonmajor Governmental Funds ............................................76
Other Supplementarv Information:
Schedule of Special Revenue Fund - Library Donations Fund - Balance Sheet.......................80
Schedule of Special Revenue Fund - Library Donation Fund - Statement
Of Revenues, Expenditures, and Changes in Fund Balance ...............................................82
. STATISTICAL SECTION
General Government Expenditures by Function..,............................. ..................... ......... ......... .......86
General Government Revenues by Source.. ...,.................. ............. ... .................. ...........................88
CITY OF STILLWATER, MIINESOTA
Comprehensive Annual Financial Report
For the Fiscal Year Ended December 31,2003
.
TABLE OF CONTENTS
Paae
Property Tax Levies and Collections ....... ......... ...... .......... ........ ......... ........ ............ ....... ........ .... ...... .90
Assessed and Estimated Actual Value of Property .........................................................................92
Property Tax Rates - Direct and Overlapping Governments...........................................................94
Schedule of Principal Taxpayefs .... ........ ....... ... ... ............... ......... ........ ... .... ............. ....... ...... ...........96
Special Assessment Billing and Collections ..... ....... ........... ..... .... ............ ... ...... ..... ................... ....... 97
Ratio of Net General Obligation Bonded Debt to Assessed Value
And Net General Obligation Debt per Capita...... ................... .......... ...... ..... ..... ................ ......... .98
Computation of Legal Debt Margin.. ........ .......... .................. ............. .................... .... .............. .......100
Ratio of annual Debt Service Expenditures for General Obligation Bonded
Debt to Total General Government Expenditufes....................................................................101
Computation of Direct and Overlapping Bonded Debt...................................................................102 .
Demographic Statistics ... ..... ........ ........ ..................... ....... ........ ..... ....... .......... ......... ......... .... .... .....103 -',
Property Value and Construction................ ............... ...................................................................104
Schedule of Insurance and Official's Bonds...... ..... ..... ........ ............... ...... ........... ................ ..... .....1 05
Miscellaneous Statistics ..... ...... ........... .... ..... ....... ... .... ... ..... .... .......... ......... .............. ....... ........... ....1 06
.
.
ii
.
INTRODUCTORY SECTION
.
.
.
ti ! 4~~I,tter
1) ~ ~, t Y '~".~"j.IIi"IIUi""
~ - -..:::
~ ~lr.ll.li.llIiJ'ILii'~llljli.'lljJi.il"~
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THE BIRTHPLACE OF MINNESOTA J
June 30, 2004
Honorable Mayor
Members of the City Council
Citizens of the City of Stillwater, Minnesota
Minnesota State law requires that cities over 2,500 population publish within six months of the close of
each fiscal year a complete set of financial statements presented in conformity with U.S. generally
accepted accounting principals (GAAP) and audited in accordance with generally accepted auditing
standards by a firm of licensed certified public accountants and submit them to the state auditor.
Pursuant to that requirement, we hereby issue the comprehensive annual financial report of the City of
Stillwater, Minnesota for the fiscal year ended December 31,2003.
.
This report consists of management's representations concerning the finances of the City of Stillwater.
Consequently, management assumes full responsibility for the completeness and reliability of all of the
information presented in this report. To provide a reasonable basis for making these representations,
management of the City of Stillwater has established a comprehensive internal control framework that
is designed both to protect the government's assets from loss, theft, or misuse and to compile
sufficient reliable information for the preparation of the City of Stillwater's financial statements in
conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the
city's comprehensive framework of internal controls has been designed to provide reasonable rather
than absolute assurance that the financial statements will be free from material misstatement. As
management, we assert that, to the best of our knowledge and belief, this financial report is complete
and reliable in all material respects.
The City of Stillwater's financial statements have been audited by Larson, Allen, Weishair and Co.,
LLP, a firm of licensed certified public accountants. The goal of the independent audit was to provide
reasonable assurance that the financial statements of the City for the fiscal year ended December 31,
2003, are free of material misstatement. The independent audit involved examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements; assessing the accounting
principles used and significant estimates made by management; and evaluating the overall financial
statement presentation. The independent auditor concluded, based upon the audit that there was a
reasonable basis for rendering an unqualified opinion that the City's financial statements for the fiscal
year ended December 31, 2003, are fairly presented in conformity with GAAP. The independent
auditor's report is presented as the first component of the financial section of this report.
GAAP require that management provide a narrative introduction, overview and analysis to accompany
the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This
letter of transmittal is designed to complement MD&A and should be read in conjunction with it. The
City of Stillwater's MD&A can be found immediately following the report of the independent auditors.
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
Profile of the Government
.
The City of Stillwater, incorporated in 1894, is a growing community located in central Washington
County on the St. Croix Rivers, approximately 20 miles east of the Minneapolis/St. Paul metropolitan
area. Stillwater encompasses an area of approximately 7.64 miles (4,891 acres) and serves a
population of 16,673.
The City of Stillwater operates under the "Home Rule Charter" form of government under the
provisions of State of Minnesota Law. The Mayor is president of the Council and together with the
four-member City Council compromises the governing body of the City. The city council is responsible,
among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a
city administrator. The city administrator has the responsibility of carrying out the policies and
ordinances of the city council, for overseeing the day-to-day operation of the city. The mayor is elected
at-large and the Council members are elected by Wards to serve four-year overlapping terms of office.
The City provides a full range of municipal services. These services include: general government,
public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, '.
and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure.
Water services are provided by the Board of Water Commission, a legally separate entity. Financial
information for the Board of Water Commission are reported in a separate column within the City of
Stillwater's financial statements. Additional information on the Board of Water Commission can be
found in Note I.A in the notes to the financial statements.
The annual budget is the foundation for the City of Stillwater's financial planning and control. All
divisions are required to submit appropriations requests to the city administrator for review and .
consolidation into a proposed budget. The city administrator is responsible for submitting the proposed
annual budget to the City Council in August of each year. The city council is required to hold a public
hearing on the proposed budget and to adopt by resolution a final budget and certify it no later than
December 28. The budget amounts cannot increase beyond the estimated receipts except to the
extent that actual receipts exceed the estimate. Department directors may make transfers of
appropriations within a department, but transfers of appropriations between departments require
council approval. Budget-to-actual comparisons for the General Fund, St. Croix Valley Recreation
Center, Library, and Parks, which are the only funds for which an annual budget has been adopted, are
provided in this report beginning on page 37.
Factors Affecting Financial Condition
The information presented in the financial statements is perhaps best understood when it is considered
from the broader perspective of the specific environment within which the City of Stillwater operates.
Local economy. Although the City's tax base is primarily residential, the economy is influenced by a
large number of public employers. Stillwater is the Washington County Seat and the headquarters for
Independent School District #834, while the adjacent cities of Bayport and Oak Park Heights are the
homes of two major state correctional facilities. The Stillwater area is also influenced by the Andersen
Window Corp, located in Bayport, which employs approximately 3,700 people.
In 2003, the City continued to work with developers to carry out Phase I and II related to the Orderly
annexation agreement between the City of Stillwater and Stillwater Township, with the guidelines .
established in the city's updated Comprehensive Plan. The Comprehensive Plan calls for growth of the
City to the north, west and south during the period between 1996 to 2020. The growth includes
annexation of approximately 1,800 acres of land, 1,200 new housing units, and 60 acres of land that is
located along Trunk Highway 36, that is planned for light industrial development. 640 lakeshore,
4
.
traditional and cottage townhomes units should be constructed over the next three to four years in the
Phase I areas. The Phase II area, the second phase of construction, contains 280 housing units, 160
townhouses and 220 single-family units. The market value ranges from $300,000 to $500,000+.
Construction continues on the Territorial prison project now named Terra Springs. Three buildings are
currently under construction with occupancy scheduled for fall 2004. Two additional building will be
started in October of 2004 with completion in 2005. A total of 212 residential units and 14,000 square
feet of retail space will complete the development at an estimated market value of $44,000,000.
Construction also started on the Lofts of Stillwater. The project consists of 62 luxury units at an
estimated mafket value of $35,000,000. Construction will be completed in 2005.
The Mills on Main project, a 98-unit development with 16,000 square feed of commercial space has
completed all necessary City approvals and acquired all properties needed for redevelopment.
Demolition is scheduled for August 2004 with project completion in 2005. The estimated market value
is $35,000,000.
"
Long-term financial planning. The City Council recently approved a new 5-year Capital Improvement
Plan (CIP) that identifies major projects and capital equipment purchases for years 2004 - 2008. Many
of these projects have been pending for years awaiting various forms of approval and funding sources.
Total projects identified amount to $62,741,725. All projects and capital purchases are rated 1 - 4
giving an indication of Council's priorities. Due to project timing issues and funding complexities it is
acknowledged that the completion of all the projects identified in the 5-year plan is unlikely. The CIP is
. computer assisted and easily upgradeable from year to year to assure that it remains dynamic and
continually reflects Council's goals.
Cash management policies and practices. The City's policy is to invest all available moneys at
competitive rates in accordance with Minnesota law. Investments are made by minimizing credit and
market risks while maintaining a competitive yield. Funds are invested in certificates of deposit and
U.S. government agencies. Cash is pooled in one account to provide maximum return. The City
Council reviews the investment policy annually and last amended it in 2002.
Cash temporarily idle during the year was invested in certificates of deposit and obligations of the U.S.
Treasury. The City's investment policy's primary objective is safety of principal. Therefore, all deposits
were either insured by Federal depository insufance or wefe collateralized as required by State Statute.
Due to the weakened economy, a low interest rate environment has persisted over the few years and
has had a significant impact on the city's investment earnings. The average yield on investments for
2003 was 2.296%. Investment income includes positive or negative changes in the fair value of
investments. Changes in fair value during the current year, however, do not necessarily represent
trends that will continue; nor is it always possible to realize such amounts, especially in the case of
temporary changes in the fair value of investments the city intends to hold to maturity.
Risk management. The City's general property, liability and worker's compensation coverage is
provided through the League of Minnesota Cities Trust (LMCIT).
At the beginning of the insurance year, the city deposits with LMCIT a premium determined by
calculating estimated payroll and applying experience modification ratios. An audit is performed at the
end of the insurance year, which may produce a refund or an adjustment due. LMCIT's reserves and
. rates are reviewed annually by an actuary to assure that the program remains financially strong.
Pension benefits. The City of Stillwater participates in a statewide-defined benefit pension plan
administered by the Public Employees Retirement Association of Minnesota (PERA). All full-time and
5
part-time employees are covered by PERA. PERA administers the Public Employees Retirement Fund .
(PERF) which is a cost-sharing, multiple-employer retirement plan. A plan description and funding
policy are included in the Notes to the Financial Statements beginning on page 61.
Awards and Acknowledgements
The Government Finance Officers Association of the United States and Canada (GFOA) awards the
Certificate of Achievement for excellence in financial reporting to cities that meet certain criteria. A
governmental unit must publish an easily readable and efficiently organized comprehensive annual
financial report, the contents of which conform to program requirements. The City of Stillwater
received this award for the year ended December 31, 2002. This marks the fourteenth consecutive
year that the city has received this prestigious award.
A Certificate of Achievement is valid for a period of one year only. The City is submitting the 2003
report to GFOA for consideration of the Certificate of Achievement for Excellence in Financial
Reporting. We believe our current report continues to conform to the high standards of the Certificate
program.
The timely preparation of this report could not have been accomplished without the dedicated services
of the Finance Department, auditors and other city staff.
I also want to express my appreciation to the Mayor and City Council for their support for maintaining
the highest standard of professionalism in the management of the financial operation of the City.
Respectfully submitted,
.
{)(~~
Larry Hansen
City Administrator
.
6
.
Certificate of
AC:lievement
for Excellence
in Financial
Reporting
Presented to
City of Stillwater,
Minnesota
.
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
December 31, 2002
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Govenunent Finance Officers
Association of the United States and Canada to
govenunent units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in govenunent accounting
and fmancial reporting.
~
President
~/~
Executive Director
.
7
:~
ADMINISTRATION
DEPT.
FINANCE
DEPT.
CITY OF STILLWATER, MINNESOTA
BOARDS AND
COMMISSIONS
Organizational Chart
.
CITIZENS OF STILLWATER
COMMUNITY
DEVELOPMENT
DEPT.
BUILDING
INSPECTIONS
DEPT.
CITY
COUNCIL
CITY
ADMINISTRA TORI
TREASURER
8
CITY
ATTORNEY
.
FIRE
DEPT.
POLICE
DEPT.
ENGINEERING/
PUBLIC WORKS
DEPT.
ENGINEERING
DEPT.
PUBLIC WORKS
DEPT.
.
CITY OF STILLWATER, MINNESOTA
.
LIST OF PRINCIPAL OFFICERS
December 3, 2003
ELECTED OFFICIALS
Mayor
Jay L. Kimble
T efm Expires: January 2007
Councilmembers
Wafd 1
David Junker
T efm Expifes: January 2007
Wafd 2
John Rheinbefgef
T efm Expires: January 2005
.
Wafd 3
Wally Milbfandt
T efm Expifes: January 2005
Wafd 4
Gary Kriesel
T efm Expires: January 2007
APPOINTED OFFICIALS
Lafry D. Hansen, City Administrator/Treasurer
David 1. Magnuson, City Attorney
Kim Kallestad, Fire Chief
Lafry Dauffenbach, Police Chief
Klayton Eckles, Public Works Director/City Engineer
Tim Thomsen, Public Works Superintendent
Steve Russell, Community Development Director
Lynne Bertalmio, Library Director
Chantell Knauss, Director of Administration
Diane Wafd, City Clerk
.
9
.
FINANCIAL SECTION
.
.
.
.
.
LarsonAllerl"
CPAs, Consultants & Advisors
www.larsonallen.com
INDEPENDENT AUDITORS' REPORT
Honorable Mayor and
Members of the City Council
City of Stillwater
Stillwater, Minnesota
We have audited the accompanying financial statements of the governmental activities, the
business-type activities, the discretely presented component unit, each major fund, and the
aggregate remaining fund information of the City of Stillwater, Minnesota, as of and for the year
ended December 31, 2003, which collectively comprise the City's basic financial statements as
listed in the table of contents. These financial statements are the responsibility of the City of
Stillwater's management. Our responsibility is to express an opinion on these financial
statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements. An audit also includes assessing the accounting principles used and
significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, based on our audit, the financial statements referred to above present fairly, in all
material respects, the respective financial position of the governmental activities, the business-
type activities, the discretely presented component unit, each major fund, and the aggregate
remaining fund information of the City of Stillwater, as of December 31, 2003, and the
respective changes in financial position and cash flows, where applicable, thereof for the year
then ended in conformity with accounting principles generally accepted in the United States of
America.
As described in the notes to the financial statements, the District has implemented a new
financial reporting model, as required by the provisions of Governmental Accounting Standards
Board Statement No. 34, Basic Financial Statements - Management's Discussion and Analysis
- for State and Local Governments, as of December 31,2003.
The management's discussion and analysis on pages 15 through 23 is not a required part of the
basic financial statements but is supplementary information required by accounting principals
generally accepted in the United States of America. We have applied certain limited procedures,
which consisted principally of inquiries of management regarding the methods of measurement
and presentation of the required supplementary information. However, we did not audit the
information and express no opinion on it.
(13)
{~~~.~"' :\H~~ Y\~~:~\,.,:_ Q. r'_ J 1
OUf audit was conducted for the purpose of forming an opinion on the financial statements that
collectively comprise the City of Stillwater's basic financial statements. The combining fund
financial statements are presented for purposes of additional analysis and are not a required
part of the basic financial statements. The combining fund financial statements have been
subjected to the auditing procedures applied by us and, in our opinion, are fairly stated in all
material respects in relation to the basic financial statements taken as a whole. The other
supplementary information and statistical section as listed in the table of contents are presented
for purposes of additional analysis and are not required parts of the basic financial statements.
This information was not audited by us and, accordingly, we do not express an opinion thereon.
~, ~, JJ~ I ~..~"'.;'
LARSON, ALLEN, WEISHAIR & CO., LLP
Minneapolis, Minnesota
April 1, 2004
(14)
.
.
.
.
.
.
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31,2003
As management of the City of Stillwater, Minnesota, we offer readers of the City of Stillwater's financial
statements this narrative overview and analysis of the financial activities of the City of Stillwater for the fiscal year
ended December 31,2003, We encourage readers to consider the information presented here in conjunction with
additional information that we have furnished in our letter of transmittal, which can be found on pages 3 through 6
of this report,
FINANCIAL HIGHLIGHTS:
· The assets of the City of Stillwater exceeded its liabilities at the close of the most recent fiscal year by
$55,523,396 (net assets). Of this amount $17,085,601 (unrestricted net assets) may be used to meet the
City's ongoing obligations to citizens and creditors in accordance with the City's fund designations and
fiscal policies.
· The City's total net assets increased by $6,776,591.
· As of the close of the current fiscal year, the City of Stillwater's governmental funds reported combined
ending fund balance of $19,268,552 an increase of $696,324 in comparison with the prior year.
Approximately 24% of this total amount, or $4,598,585 is available for spending at the City's discretion
(unreserved fund balance).
· At the end of the current fiscal year, unreserved fund balance for the general fund was $3,011,777 or
43% of total general fund expenditures.
· The City of Stillwater's total bonded debt decrease by $1,413,332 (4 percent) during the current fiscal
period. The key factor to the decrease was the early call of the 1994B Improvement Bond on March 15,
2003.
OVERVIEW OF THE FINANCIAL STATEMENTS:
This discussion and analysis are intended to serve as an introduction to the City of Stillwater's basic financial
statements. The City of Stillwater's basic financial statements comprise three components:
1. Government-wide financial statements
2. Fund financial statements
3. Notes to the financial statements
This report also contains other supplementary information in addition to the basic financial statements
themselves.
Government-wide financial statements. The government-wide financial statements are designed to provide
readers with a broad overview of the City of Stillwater's finances, in a manner similar to private-sector business.
The statement of net assets presents information on all of the City of Stillwater's assets and liabilities, with the
difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as
a useful indicator of whether the financial position of the City of Stillwater is improving or deteriorating.
The statement of activities presents information showing how the City's net assets changed during the most
recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the
change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this
statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and
earned, but unused compensated absences).
Both of the government-wide financial statements distinguish functions of the City of Stillwater that are principally
supported by taxes and intergovernmental revenues (governmental activities) from other functions that are
intended to recover all or a significant portion of their costs through user fees and charges (business-type
activities), The governmental activities of the City of Stillwater include general government, public safety, public
15
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31,2003
.
works, culture and recreation, and economic development. The business-type activities of the City of Stillwater
include a sanitary and storm sewer utility, signs and lighting, and parking program.
The government-wide financial statements can be found on pages 27 and 28 of this report.
Fund financial statements.. A fund is a grouping of related accounts that is used to maintain control over
resources that have been segregated for specific activities or objectives. The City of Stillwater, like other state
and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal
requirements. All of the funds of the City of Stillwater can be divided into two categories: governmental funds and
proprietary funds.
Governmental funds. Governmental funds are used to account for essentially the same functions reported as
governmental activities in the government-wide financial statements. However, unlike the government-wide
financial statements, governmental fund financial statements focus on near-term inflows and outflows of
spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such
information may be useful in evaluating a government's near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is
useful to compare the information presented for governmental funds with similar information presented for
governmental activities in the government-wide financial statements. By doing so, readers may better understand
the long-term irnpact of the government's near-term financing decisions. Both the governmental fund balance
sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a
reconciliation to facilitate this comparison between governmental functions and governmental activities.
The City of Stillwater maintains fourteen individual governmental funds. Information is presented separately in the
governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and .
changes in fund balances for the General fund, St. Croix Valley Recreation Center fund, Library fund, Parks fund,
Debt Service fund, Capital Projects fund, and TIF Districts, all of which are considered to be major funds. Data
from the other seven governmental funds are combined into a single, aggregate presentation. Individual fund
data for each of these nonmajor governmental funds is provided in the form of combining statements elsewhere in
this report.
The City of Stillwater adopts an annual appropriated budget for its general fund and certain special revenue
funds. A budgetary comparison statement has been provided for the general fund to demonstrate compliance
with this budget.
The basic governmental fund financial statements can be found on pages 30 and 34 of this report.
Proprietary funds. The City of Stillwater maintains four proprietary fund types. Enterprise funds are used to
report the same functions presented as business-type activities in the government-wide financial statements. The
City of Stillwater uses enterprise funds to account for its sanitary and storm sewer utilities, signs and lighting,
parking program.
The proprietary fund statements provide the same type of information as the government-wide financial
statements, only in more detail. The proprietary fund financial statements provide separate information for the
sanitary and storm sewer funds, the signs and lighting fund and the parking fund, which are considered to be
major funds of the City of Stillwater.
The basic proprietary fund financial statements can be found on pages 42 through 48 of this report.
Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside of the
government. Fiduciary funds are not reflected in the government-wide financial statement because the resources .
of those funds are not available to support the City of Stillwater's own programs. The accounting used for
fiduciary funds is much like that used for proprietary funds.
The basic fiduciary fund statements can be found on page 48.
16
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31,2003
.
Notes to the financial statements. The notes provide additional information that is essential to a full
understanding of the data provided in the government-wide and fund financial statements. The notes to the
financial statements can be found on pages 49 through 69 of this report.
Other information. The combining Nonmajor governmental fund statements referred to earlier can be found on
pages 74 through 77 of this report. Other informational schedules can be found on pages 80 through 83
Comparative Data. Certain comparative information between the current (2003) and prior year (2002) is required
to be presented in the MD&A. However, since this is the first year of implementation of the new reporting model
contained on GASB Statement No. 34, we have elected not to prepare comparative data for the financial
statements of 2002, In subsequent years, this section will discuss and analyze significant differences.
GOVERNMENT-WIDE FINANCIAL ANALYSIS:
As noted earlier, net assets may serve over time as a useful indicator of a government's financial position. In the
case of the City of Stillwater, assets exceeded liabilities by $55,523,396 at the close of the most recent fiscal year.
By far the largest portion of the City of Stillwater's net assets, $31,540,735 (57 percent), reflects its investment in
capital assets (e.g, land, buildings, machinery, equipment, and infrastructure), less any related debt used to
acquire those assets that is still outstanding. The City of Stillwater uses these capital assets to provide services
to citizens; consequently, these assets are not available for future spending. Although the City of Stillwater's
investment in its capital assets is reported net of related debt, it should be noted that the resources needed to
repay this debt must be provided from other sources, since the capital assets themselves cannot be used to
liquidate these liabilities.
.
Approximately 12% of net assets ($6,897,060) represents net assets of which is subject to constraints imposed by
external creditors, primarily bond covenants). The remaining 31 % of the City of Stillwater's net assets are
unrestricted net assets ($17,085,601) and may be used to meet the government's ongoing obligations to citizens
and creditors.
CITY OF STILLWATER'S NET ASSETS
Current and other assets
Capital assets
Total assets
Non-current liabilities outstanding
Other liabilities
Total liabilities
Net assets:
Invested in capital assets,
net of related debt
Restricted
Unrestricted
Total net assets
Governmental
Activities
$ 25,413,912
54,686,573
80,100,485
31,654,406
2,252,343
33,906,749
24,419,145
6,897,060
14,877,531
$ 46., 193,736
Business-Type
Activities
$ 2,365,924
7,121,590
9,487,514
24,881
132,973
157,854
7,121,590
2,208,070
~_ _~,,-329~60
Total
$ 27,779,836
61,808,163
89,587,999
31,679,287
2,385,316
34,064,603
31,540,735
6,897,060
17,085,601
$ 55,52~,396
At the end of the current fiscal year, the City of Stillwater is able to report positive balances in all three categories
of net assets, both for the government as a whole, as well as for its separate governmental and business-type
activities.
Governmental activities. Governmental activities increased the City of Stillwater's net assets by $6,599,796
thereby accounting for 97 percent of the total growth in the net assets of the City of Stillwater. The most
significant change in governmental net assets is the result of investing revenues from capital grants, special
assessments, and tax increments into construction or major improvements of the City capital assets and
infrastructure, an insurance settlement, and from the sale of property.
.
17
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31, 2003
.
Business-tvoe activities. Business-type activities increased the City of Stillwater's net assets by $176,795,
thereby accounting for 3 percent of the total growth in the net assets of the City of Stillwater. Developers'
contribution of infrastructure assets to the water and sewer funds accounted for the most significant portion of that
increase.
The following chart summarizes the changes in net assets for the current fiscal year:
CITY OF STILLWATER'S CHANGES IN NET ASSETS
Condensed statements of revenues, expenses, and changes in net assets highlights are as follows for the year
ended December 31, 2003:
Revenues:
Program revenues:
Charges for services $
Operating grants and contributions
Capital grants and contributions
General revenues:
Property taxes
Tax increment
Franchise fees
Gants and contribution not restricted
for a specific purpose
Unrestricted investment earnings
Gain (loss) on disposal of capital assets
Special item-insurance settlement
T atal revenues $
Expenses:
General government
Public safety
Public services
Culture and recreation
Economic development
Interest on long-term debt
Sanitary sewer
Storm sewer
Signs & lighting
Parking
Total expenses
Increase in net assets before transfers
Transfers
Increase in net assets
Net assets - beginning
Net assets - ending
Governmental
Activities
3,710,572
924,471
2,501,157
6,603,957
1,802,514
33,556
687,610
276,842
1,220,831
2,199,500
19,961,010
$
2,369,563
3,258,016
1,877,155
3,327,104
1,241,398
1,317,978
$
13,391,214
6,569,796
30,000
6,599,796
39,593,940
$
46,193,736
18
Business-Type
Activities
$
2,259,892
112,400
48,345
$
2,420,637
$
$
1,834,194
114,598
102,532
162,518
2,213,842
206,795
(30,000)
176,795
9,152,865
~
,~~~,66g_
Total
$
5,970,464
924,471
2,613,557
$
6,603,957
1,802,514
33,556
687,610 .
325,187
1,220,831
2,199,500
22,381,647
$
2,369,563
3,258,016
1,877,155
3,327,104
1,241,398
1,317,975
1,834,194
114,598
102,532
162,518
15,605,056
6,776,591
$
6,776,591
48,746,805
$ 55,523,393
.
.
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31, 2003
Below are specific graphs that provide comparisons of the government activities' direct program revenues with
their expenditures. Any shortfalls in direct revenues are primarily supported by property tax levy or general state
aid.
Expenses and Program Revenues - Governmental Activities
$3,500,000
$3,000,000
$2,500,000 -
$2,000,000 -
$1,500,000 -
$1,000,000 -
$500,000 -
.
$- -
. Expenses
. Revenues
General
government
F\Jblic safety F\Jblic works Culture and Economc Interest on
recreation development long-tern debt
Revenues by Source - Governmental Activities
Unrestricted
investment earnings
1%
Franchise fees
0%
Special item
11%
Charges for services
19%
Gain on sale of capital
assets
6%
Other
3%
Capital grants and
contributions
13%
Operating grants and
contributions
5%
Tax increment
9%
.
Property taxes
33%
19
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31, 2003
.
Below are specific graphs that provide comparisons of the business-type activities direct program revenues with
their expenditures. Excess revenues are retained within each fund until such time that capital replacement is
needed.
Expenses and Program Revenues - Business-type Activities
$2,000,000
$1,800,000
$1,600,000
$1,400,000 -
$1,200,000 -
$1,000,000
$800,000
$600,000
$400,000
$200,000
$-
. Expenses
. Revenues
.
Sanitary sewef Storm sewer
Signs &
lighting
Parking
Revenues by Source - Business-type Activities
Charges fOf
services
94%
.
Capital grants
and contributions
4%
Unfestficted
investment
earnings
2%
20
.
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31,2003
FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS:
As noted earlier, the City of Stillwater uses fund accounting to ensure and demonstrate compliance with finance
related legal requirements.
Governmental Funds. The focus of the City of Stillwater's governmental funds is to provide information on near-
term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City of
Stillwater's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a
government's net resources available for spending at the end of the fiscal year.
As of the end of the current fiscal year, the City of Stillwater's governmental funds reported combined ending fund
balances of $19,268,552, an increase of $696,324. Approximately 24% of this total amount, or $4,598,585,
constitutes unreserved fund balance, which is available for spending at the government's discretion. The
remainder of fund balance is reserved to indicate that it is not available for new spending because it has already
been committed 1) legally restricted expenses ($7,400) 2) to liquidate contracts and purchase orders of the prior
period ($79,949), 3) to pay debt service or interfund advances ($6,813,083), or 3) to fund capital projects
($7,769,535).
The general fund is the primary operating fund of the City of Stillwater. At the end of the current fiscal year,
unreserved fund balance of the general fund was $3,011,777, while the total fund balance was $3,092,502. As a
measure of the general fund's liquidity, it may be useful to compare unreserved fund balance and total fund
balance to total fund expenditures. Unreserved fund balance represents 43 percent of total general fund
expenditures, while total fund balance represents 44 percent of that same amount.
The fund balance of the City of Stillwater's general fund did not increase or decrease during the current fiscal
. year. The primary reason for this was an intentional decrease in spending in response to a cut in aid payments
from the state by the state legislature. Overall, the general fund's revenues were slightly higher than the
amended budget due primarily to increased service fees, while expenditures were well below budgeted levels,
The St. Croix Valley Recreation Center fund has a total fund balance of $718,163, all of which is unreserved but
designated for operations. The net increase of $263,226 in fund balance is primarily the result of increased usage
of the facility,
The Library fund has total fund balance of $21,233, $17,333 of which is unreserved but designated for operations.
The fund balance increased slightly by $9,028, which was primarily due to an intentional decrease in spending as
mentioned earlier with the General fund.
The Parks fund has a total fund balance of $236,452, $233,728 of which is unreserved but designated for
operations. The fund balance increased slightly by $5,600, which again was primarily due to an intentional
decrease in spending as mentioned earlier with the General fund.
The debt service fund has a total fund balance of $5,859,923, all of which is reserved for the retirement of related
debt. The net decease of $560,181 is due primarily to the retirement of existing debt.
The Capital Projects fund has a total fund balance of 6,895,025 all of which is reserved for current and future
capital projects and an advance interfund loan.
The TIF District fund has a total fund balance of $1,533,947, all of which is reserved for TIF (Tax Increment
Financing) related expenditures. The net increase in fund balance of $602,561 was primarily a result of principal
payment not due during the year due to the issuance of a refunding bond during the current fiscal year.
. Proprietary funds. The City of Stillwater's proprietary funds provide the same type of information found in the
government-wide financial statements, but in more detail.
The Sanitary Sewer fund has total net assets of $8,088,501, of which $1,316.126 are unrestricted. Net assets
remained fairly constant as compared to $8,151,815 at the beginning of the year.
21
The Signs and Lighting fund has total net assets of $69,994, all of which is unrestricted, Resources available in
this fund will be used for future signs and lighting related capital projects.
The Parking fund has total net assets of $622,692, of which $287,850 is unrestricted. Resources available in this
fund will be used for future parking related capital projects.
GENERAL FUND BUDGETARY HIGHLIGHTS:
General Fund
There were amendments to the original budget that were made during the year for the general fund due to a
decrease in local governmental aid received from the state during the middle of the year.
Soecial Revenue Funds
'.
The St. Croix Valley Recreation Center fund had no budget amendments to the original budget during the year.
There were amendments to the original budget made during the year for the Library and Parks funds. The
decrease in local government aid received from the state also affected these funds.
CAPITAL ASSET AND DEBT ADMINISTRATION:
Capital assets. The City of Stillwater's investment in capital assets for its governmental and business-type .
activities as of December 31, 2003, amounts to $61,808,163 (net of accumulated depreciation). This investment
in capital assets includes land, buildings, office equipment and furniture, vehicles, machinery and equipment,
other capital assets, and infrastructure. The total increase in the City of Stillwater's investment in capital assets
(net of accumulated depreciation) was 5% percent. Most of this increase within the governmental activities can
be found in the addition of a public works facility. Within the business-type activities the most significant
increases occurred in infrastructure installation in relation to the sanitary sewer fund.
CITY OF STILLWATER'S CAPITAL ASSETS
(net of depreciation)
Governmental Business-Type
Activities Activities Total
Land $ 6,875,603 $ 122,920 $ 6,998,523
Buildings and improvements 17,750,526 17,750,526
Improvements other than buildings 748,487 189,604 938,091
Machinery and equipment 1,692,643 120,404 1,813,047
Vehicles 1,871,330 284,170 2,155,500
I nfrastructu re 15,723,187 6,395,250 22,118,437
Construction in process 10,024,797 9,242 10,034,039
Total $ 54,686,573 $ 7,121,590 $ 61,808,163
----,---- ._-~._.- .-~_._~--- - .------ -------
Additional information regarding the City's capital assets can be found on page 58 of this report.
Long-term debt. At the end of the current fiscal year, the City of Stillwater had total bonded debt outstanding of .
$28,895,000. Of this amount $15,890,000 comprises tax-supported debt, $1,995,000 is special assessment debt,
$5,635,000 in tax increment debt and $5,375,000 is revenue-supported debt. All outstanding debt is a direct
obligation of the City and backed with a pledge of the full faith, credit and taxing power of the City.
22
.
.
.
City of Stillwater, Minnesota
Management's Discussion and Analysis
December 31, 2003
The City of Stillwater's total bonded debt decreased by $1,323,332 (4 percent) during the current fiscal year. The
key factor to the decrease was the early call of the 1994B Improvement bonds that were called and retired on
March 15,2003. There were three new bonds issued in the current fiscal year, 1 )$1 ,345,000 General Obligation
Capital Outlay Bond, Series 2003A, 2) $3,435,000 General Obligation Tax Increment Financing Bond, Series
2003B, and 3) $200,000 Capital Outlay Bond, Series 2003HS.The 2003A and the 2003HS bonds will be repaid
with general tax levies. The 2003B refunding bond was issued to refund $4,800,000 General Obligation Tax
Increment Financing Bond, Series 1994C and will be repaid with pledged tax increment revenues. The refunding
is expected to decrease future debt service payments by $428,945. Additional information regarding the City's
long-term debt can be found beginning on page 59 of this report.
Minnesota State Statutes limit the amount of general obligation debt to 2% of the total estimated taxable market
value. The current debt limit for the City of Stillwater is $24,328,360. Only $15,980,000 of the City's outstanding
debt is subject to the statutory limit. The calculation for the City's legal debt margin can be found on page100 of
this report.
The City of Stillwater maintains an A 1 rating from Moody's for general obligation debt.
ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES:
· The City of Stillwater continues to see increased residential growth. The City's total estimated market
value increased by 17% in 2003.
· Property tax reforms and State budget deficits have significantly impacted local government aid payments
the City of Stillwater receives, Local government aid was reduced to $657,131 for 2003 from $1,400,432
in 2002. In 2004, the local government aid is expected to increase to $955,355.
· Interest rates continue to fall over the past few years, and consequently the city's investment earnings
have been reduced significantly.
All of these factors were considered when preparing the City of Stillwater's 2004 fiscal year budget.
REQUESTS FOR INFORMATION:
This financial report is designed to provide a general overview of the City of Stillwater's finances for all of those
with an interest in the government's finances. Questions concerning any of the information provided in this report
or requests for additional financial information should be addressed to the Director of Finance, City of Stillwater,
216 North 4th Street, Stillwater, Minnesota, 55082.
23
.
Basic Financial Statements
.
.
.
.
.
CITY OF STILLWATER, MINNESOTA
STATEMENT OF NET ASSETS
. December 31,2003
Component
Primary Government Unit
Governmental Business-type
Activities Activities Total Water
ASSETS
Cash and pooled investments $ 20,116,775 $ 1,955,129 $ 22,071,904 $ 1,607,084
Accrued interest receivable 108,085 11,620 119,705 13,516
Accounts receivable (net of allowance
for uncollectibles) 4,830,462 298,838 5,129,300 170,976
Due from primary government 166,340
Due from other governments 127,893 12,575 140,468
Prepaid items 79,949 87,762 167,711 24,376
Inventories 53,010
Deferred charges 150,748 150,748 20,734
Capital assets, nondepreciable 16,900,400 132,162 17,032,562 4,987
Capital assets (net of accumulated
depreciation) 37,786,173 6,989,428 44,775,601 9,191,710
Total assets 80,100,485 9,487,514 89,587,999 11,252,733
LIABILITIES
Accounts payable 314,166 40, 182 354,348 25,437
Contracts payable 538,386 538,386
. Salaries payable 234,646 14,864 249,510
Deferred revenue 50,218
Due to other governments 166,998 16,844 183,842
Due to component unit 105,257 61,083 166,340
Deposits payable 414,750 414,750
Accrued expenses 37,734
Accrued interest payable 460,385 460,385 22,757
Premium on issued debt 17,755 17,755
Noncurrent liabilities:
Due within one year 3,458,861 19,247 3,478,108 90,000
Due in more that one year 28,195,545 5,634 28,201,179 1,045,473
Total liabilities 33,906,749 157,854 34,064,603 1,271,619
NET ASSETS
Invested in capital assets,
net of related debt 24,419,145 7,121,590 31,540,735 8,136,697
Restricted for:
Public safety 7,400 7,400
Debt Service 6,889,660 6,889,660
Unrestricted 14,877,531 2,208,070 17,085,601 1,844,417
Total net assets $ 46,193,736 $ 9,329,660 $ 55,523,396 $ 9,981,114
The notes to the financial statements are integral part of this statement.
.
27
CITY OF STILLWATER, MINNESOTA
STATEMENT OF ACTIVITIES
For the Year Ended December 31, 2003 .
Program Revenues
Operating Capital
Charges for Grants and Grants and
Functions/Proarams Expenses Services Contributions Contributions
Primary Government:
Governmental Activities:
General government $ 2,369,563 $ 302,714 $ 1,043 $
Public safety 3,258,016 1,371,613 284,484 113,000
Public works 1,877,155 207,377 517,212 1,259,571
Culture and recreation 3,327,104 1,328,294 17,022 527,519
Economic development 1,241,398 500,574 104,710 601,067
Interest on long-tem debt 1,317,978
Total governmental activities 13,391,214 3,710,572 924,471 2,501,157
Business-type activities:
Sanitary Sewer 1,834,194 1,622,262 112,400
Storm Sewer 114,598 199,067
Signs & Lighting 102,532 172,500
Parking 162,518 266,063
Total business-type activities 2,213,842 2,259,892 112,400
Total primary government $ 15,605,056 $ 5,970,464 $ 924,471 $ 2,613,557 .
Component unit:
Water $ 1,173,762 $ 1,390,985 $ $ 257,345
General revenues:
Property taxes
Tax increment
Franchise fees
Grants and contributions not restricted for a specific purpose
Unrestricted investment earnings
Gain on sale of capital assets
Special item
Transfers
Total general revenues and transfers
Change in net assets
Net assets, January 1
Net assets, December 31
The notes to the financial statements are integral part of this statement.
.
28
.
.
Net (Expense) Revenue and
Changes in Net Assets
Primary Government
Governmental Business-type
Activities Activities Total
Component
Unit
Water
29
CITY OF STILLWATER, MINNESOTA
BALANCE SHEET
GOVERNMENTAL FUNDS .
December 31,2003
St Croix Valley
Recreation
General Center Library Parks
ASSETS
Cash and pooled investments $ 3,646,293 $ 817,985 $ 110,218 $ 340,801
Accrued interest receivable 15,850 4,702 650 1,523
Accounts receivable 66,345 42
Taxes receivable:
Delinquent 86,592
Due from county 93,727
Special assessments receivable:
Delinquent 6,931
Deferred 47,218
Due from County 3,826
Due from other governments 103,180 15,000
Interfund receivable 9,100
Advance to other funds
Prepaid items 73,325 3,900 2,724
Total Assets 4,143,287 837,729 114,768 354,148
LIABILITIES AND FUND BALANCES
Liabilities: .
Accounts payable 140,496 66,941 ' 29,532 31,819
Contracts payable 30,070 49,394 281 61,545
Salaries payable 192,637 25,806 16,203 .
Due to other governments 17,813 3,231 26,041 447
Due to component unit
Interfund payable
Advance from other funds
Compensated absences payable 100,947 11,875 7,682
Deposits payable 410,580
Deferred revenue 158,242
Total Liabilities 1,050,785 119,566 93,535 117,696
Fund balance:
Reserved for:
Federal forfeiture grant 7,400
Prepaid items 73,325 3,900 2,724
Debt service
Capital projects
Advance to other funds
Unreserved reported in:
Designated:
General Fund 479,511
Special Revenue Funds
Undesignated:
General Fund 2,532,266
Special Revenue Funds 718,163 17,333 233,728 .
Total fund balance 3,092,502 718,163 21,233 236,452
Total liabilities and fund balance $ 4,143,287 $ 837,729 $ 114,768 $ 354,148
The notes to the financial statements are an integral part of this statement.
30
.
Other Total
Debt Capital TIF Governmental Governmental
Service Projects Districts Funds Funds
$ 5,784,247 $ 6,539,132 $ 1,914,792 $ 963,307 $ 20,116,775
22,788 48,310 9,174 5,088 108,085
1,241,470 546,622 2,300 1,856,779
46,046 26 36,453 169,117
48,459 2,538 29,576 174,300
16,891 46,406 70,228
966,800 1,524,755 2,538,773 '.
7,155 10,284 21,265
9,713 127,893
9,100
678,737 678,737
79,949
6,892,386 10,091,658 2,536,617 980,408 25,951,001
-
. 2,726 22,924 1,150 18,578 314,166
268,095 87,761 41 ,240 538,386
234,646
119,283 183 166,998
105,257 105,257
9,100 9,100
678,737 678,737
120,504
4,170 414,750
1,029,737 2,796,187 115,739 4,099,905
1,032,463 3,196,633 1,002,670 69,101 6,682,449
7,400
79,949
5,859,923 5,859,923
6,216,288 1,533,947 293,723 8,043,958
678,737 678,737
479,511
110,000 110,000
2,532,266
. 507,584 1,476,808
5,859,923 6,895,025 1,533,947 911,307 19,268,552
$ 6,892,386 $ 10,091,658 $ 2,536,617 $ 980,408 $ 25,951,001
31
CITY OF STILLWATER
RECONCILIATION OF THE GOVERNMENTAL FUNDS
BALANCE SHEET TO THE STATEMENT OF NET ASSETS
December 31,2003
Amounts reported for governmental activities in the statement of net assets are
different because:
Total fund balance - total governmental funds (page 31 )
Capital assets used in governmental activities are not financial resources
and, therefore, are not reported in the governmental funds.
Governmental capital assets
Accumulated depreciation
Other long-term assets that are not available to pay for current-period
expenditures and, therefore, are deferred in the governmental funds.
Delinquent property taxes and special assessments
Deferred special assessments
Accounts receivable
Long-term liabilities are not due and payable in the current period, and,
therefore, are not reported in the governmental funds.
Long-term debt payable
Compensated absences
Accrued interest payable
Unamortized premium
Unamortized refunding and issuance costs
Net assets of governmental activities (page 27)
The notes to the financial statements are an integral part of this statement.
32
68,463,533
(13,776,960)
239,345
2,538,773
1,321,787
(31,054,391 )
(479,511 )
(460,385)
(17,755)
150,748
.
$ 19,268,552
54,686,573
4,099,905
.
(31,861,294)
$ 46,193,736
.
.
.
THIS PAGE INTENTIONALLY LEFT BLANK
.
CITY OF STILLWATER, MINNESOTA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
GOVERNMENTAL FUNDS .
Year Ended December 31, 2003
St Croix Valley
Recreation
General Center Library Parks
REVENUES
Property taxes $ 3,964,783 $ $ $
Tax increment
Franchise fees 33,556
Licenses and permits 690,692 1,130
Special assessments 5,333
Intergovernmental 1,410,661
Charges for services 1,160,340 1 ,305,744 4,171 9,580
Fines and forfeits 120,389
Interest 53,127 13,567 1,876 4,394
Donations 68,632 127 200
Miscellaneous 201,661 4,916 598
Total revenues 7,640,542 1,387,943 11,090 15,902
EXPENDITURES
Current:
General government 2,108,575
Public safety 3,044,847
Public works 1,385,014
Culture and recreation 945,433 793,807 485,195 .
Economic development
Capital Outlay 413,292 22,644 25,747 430,447
Debt Service:
Principal
Interest
Bond issuance fees
Professional services
Total expenditures 6,951,728 968,077 819,554 915,642
Excess (deficiency) of revenues
over expenditures 688,814 419,866 (808,464) (899,740)
OTHER FINANCING SOURCES (USES)
Transfers in 546,138 22,644 817,492 691,792
Transfers (out) (1,271,650) (179,284) (1,052)
Sale of property 36,698 14,600
Insurance settlement
Bond proceeds 200,000
Premium on issued debt
Payment on currently refunded debt
Total other financing sources (uses) (688,814) (156,640) 817,492 905,340
Net change in fund balances 263,226 9,028 5,600
Fund balance-January 1 3,092,502 454,937 12,205 230,852
Fund balance-December 31 $ 3,092,502 $ 718,163 $ 21 ,233 $ 236,452
The notes to the financial statements are an integral part of this statement. .
34
.
Debt
Service
Other
Governmental
Funds
Total
Governmental
Funds
Capital
Projects
TIF
Districts
$ 2,167,558 $
93 $
$
$ 6,132,434
1,742,100
33.556
691,822
954,720
2,605,191
3,212,2~8
133.~79
.337,695
622;680
327,114-
16,.792,9$9
1,742,100
367,771 581,616
165,489 341,471 24,112 663,458
224,494 507,919
12,990
75,369 141,611 33,071 14,680
553.72,1
24,977 5,866 89,096
2,776.187 1,314,262 2,313,068 1,333,945
1,043 2,109,618
16;354 3,061,201
2,718 17,807 54,781 1,460,320
. 433,047 2,657,482
57,.796 582,510 60.1,092 1,241,398
4,336,672 325,756 5,554;558
3,324,209 3,324,209
1,399,137 1.399,137
42,327 25,187 67,514
31,749 280 32,029
4,.797,422 4,422,653 926,073 1,106,317 20,907,466
(2,021,235) (3,108,391) 1,386,995 227,628 (4,114,527) .
1,408,515 96.932 16,552 3,600,065
(66,932) (1,216,713) (784,434 ) (50,000) (3,570;065)
875,000 926,298 .
2,199,500 2,199,500
3,464,471 1,315,529 4.980,000
20,053 20,053
(3.345,000) (3J45,QQQ)
1,461,054 3,290,301 (784,434 ) (33,448) 4,810;851
(560,181 ) 181,910 602,561 194,180 696,324
6,420,104 6,713,115 931,386 717.127 .18;572.228
$ 5,859,923 $ 6,895,025 $ 1,533,947 $ 911,307 $ 19.268,552
-
.
35
CITY OF STILLWATER
RECONCILIATION OF THE STATEMENT OF REVENUES,
EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS
TO THE STATEMENT OF ACTIVITIES
For the Year Ended December 31, 2003
Amounts reported for governmental activities in the statementof activities (page 29)
are different because:
Net change in fund balances - total governmental funds (page 35)
Governmental funds report capital outlays as expenditures. However, in the
statement of activities the cost of those assets is allocated over their
estimated useful lives and reported as depreciation expense.
Capital outlays
Depreciation expense
The net effect of various miscellaneous transactions involving capital assets,
including sales, trade-ins and donations, is to increase net assets.
Proceeds on the sale of assets
Gain on the disposal of assets
Donations
Revenues in the statement of activities that do not provide current financial
resources are not reported as revenues in the governmental funds.
Deferred property taxes
Deferred special assessments
Other
Long-term debt (e,g., bonds, leases) proceeds provide current financial
resources to governmental funds, while issuing debt increases long-term
liabilities in the statement of net assets. Repayment of principal of long-term
debt is an expenditure in the governmental funds, while the repayment reduces
long-term liabilities in the statement of net assets. Interest is recognized as
an expenditure in the governmental funds when it is due, however, in the
statement of activities interest expense is recognized as it accrues regardless
of when it is due. In addition, governmental funds report the effect of issuance
costs, premiums and similar items when the debt is initially issued, whereas
these amounts are deferred and amortized in the statement of activities. The
net effect of these differences in the treatment of long-term debt and related
items is as follows:
Bond proceeds
Principal retirement on long-term debt
Accrued interest expense
Unamortized premium, issuance costs
Some expenses reported in the statement of activities do not require the use of
current financial resources and, therefore, are not report as expenditures in
governmental funds.
Compensated absences decrease
Change in net assets of governmental activities (page 29)
The notes to the financial statements are integral part of this statement.
36
5,554,558
(2,021,426)
(926,298)
1,220,831
529,700
35,213
(311,622)
(14,616)
(4,980,000)
6,669,209
81,159
42,993
.
$ 696,324
3,533,132
824,233
.
(291,025)
1,813,361
23,771
.
$ 6,599,796
.
.
.
CITY .OF STillWATER, MINNESQTA
, " ,. GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURE:S,AND CHANGES IfiJ FUND,BAlANCE
BUDGET AND ACTUAL
Year Ended December 31,2003
REVENUES
Property taxes
Franchise fees
Licenses and permits
Special assessments
Intergovernmental
Charges for services
Fines and forfeits
Interest
Miscellaneous
Total revenues
EXPENDITURES
General government
Mayor and council
Elections
MIS support services
Finance
Administration
Legal/City attorney
Plant/City hall
Community development
Unallocated
Public safety
Police
Fire
Inspections
Civil defense
Public works
Engineering
Streets
Signs and lighting
Total expenditures
Excess (deficiency) of revenues
over expenditures
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers (out)
Sale of property
Total other financing sources (uses)
Net change in fund balance
Fund balance-January 1
Fund balance-December 31
Budget~d Amounts
Vari~hce with
Final Budget '
Positive '
(Negati\l~)'
Original Final
Actual Amounts
$ 4,273,490
3,964,783 $
33;556
690,692
5,333
1,410,661
1 ,160,340
120;389
53,127
201,.6:61
7,640,542
(7,767)
556
. 33,972
:4,933
13,435
,141,664
(9,611)
(6,873)
,.4,911
:175,220
$ 3,972,550 $
33,000
656,720
400
1,397,226
1,018,676 .
130,000
60,000
196,750
7,465,322
656,720
400
1,841,704
1,057,676
130,000
60,000
112,650
8,132,640
137,748 127,748 128,008 260
8,600 16,626 13,285 ' (3,q4n
152,703 142,703 125,181 (1?,5?2)
335,487 322,258 271,219 (51,039)
546,410 511,236 501,741 (9,495)
239,172 235,560 233,559 (2,001)
250,291 240,291 211,836 (28,455)
240,163 273,390 27(),051 (3,339)
328,929 309,029 420,056 111,027
2,003,816 2,039,816 1,874,764 ,(165,052)
1,226,870 1,259,025 ,018,34'4 (240;681 )
255,518 251,518 253,940 f,122
17,696 17,696 14,154 (3,542)
386,487 382,487 340,742 (41,745)
1,312,504 1,232,095, 1,158,504 (73,591 )
215,000 110 ,200 116,344 6,144
7,657,394 7,471,678 6,951,728 (519,950)
475,246 (6,356) '688,814 995,170
879,618 1,278,006 546,138 (7:31,868)
(1,354,864 ) (1,271,650) (1,271,650)
36,698
(475,246) 6,356 (688,814)
,3,092,502
$3,092,502
3,092,502
$ 3,092,502
3,092,502
3;092,502
$
$
The notes to the financial statements are an integral part of this statement.
37
CITY OF STillWATER, MINNESOTA
ST CROIX VAllEY RECREATION CENTER FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE .
BUDGET AND ACTUAL
Year Ended December 31, 2003
Variance with
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative)
REVENUES
Charges for services $ 945,617 $ 945,617 $ 1,305,744 $ 360,127
Interest 13,567 13,567
Donations 65,000 65,000 68,632 3,632
Total revenues 1,010,617 1,010,617 1,387,943 377,326
EXPENDITURES
Current:
Culture and recreation
Recreation center ice arena 484,883 484,883 673,718 188,835
Fieldhouse 230,915 230.915 179.108 (51,807)
Lily Lake ice arena 136,850 136,850 115,251 (21,599)
Total expenditures 852,648 852,648 968.077 115,429
Excess (deficiency) of revenues
over expenditures 157,969 157,969 419,866 261,897
OTHER FINANCING SOURCES (USES)
Transfers in 28,500 28,500 22,644 (5,856) .
Transfers (out) (186,469) (186,469) (179,284) 7,185
Sale of property
Total other financing sources (uses) (157,969) (157,969) (156,640) 1,329
Net change in fund balance 263,226 263,226
Fund balance-January 1 454,937 454,937 454,937
Fund balance-December 31 $ 454,937 $ 454,937 $ 718,163 $ 263,226
The notes to the financial statements are an integral part of this statement.
.
38
CITY OF STILLWATER, MINNESOTA
LIBRARY FUND
. STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
Year Ended December 31, 2003
Variance with
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative)
REVENUES
Charges for services $ 4,000 $ 4,000 $ 4,171 $ 171
Interest 1,000 1,000 1,876 876
Donations 100 100 127 27
Miscellaneous 3,200 3,200 4,916 1,716
Total revenues 8,300 8,300 11,090 2,790
EXPENDITURES
Current:
Culture and recreation
Operations 780,997 732,900 724,776 (8,124 )
Plant 118,251 116,345 94,778 (21,567)
Total expenditures 899,248 849,245 819,554 (29,691 )
Excess (deficiency) of revenues
over expenditures (890,948) (840,945) (808.464) 32.481
OTHER FINANCING SOURCES (USES)
. Transfers in 890,948 840,945 817.492 (23.453)
Net change in fund balance 9,028 9,028
Fund balance-January 1 12,205 12,205 12,205
Fund balance-December 31 $ 12,205 $ 12,205 $ 21,233 $ 9,028
The notes to the financial statements are an integral part of this statement.
.
39
CITY OF STILLWATER, MINNESOTA
PARKS FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE .
BUDGET AND ACTUAL
Year Ended December 31,2003
Variance with
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative)
REVENUES
Licenses and permits $ 900 $ 900 $ 1,130 $ 230
Charges for services 11 ,500 11,500 9,580 (1,920)
Interest 3,000 3,000 4,394 1,394
Donations 500 500 200 (300)
Miscellaneous 1,000 1,000 598 (402)
Total revenues 16,900 16,900 15,902 (998)
EXPENDITURES
'.
Current:
Culture and recreation 1,322,486 1,289,275 915,642 (373,633)
Excess (deficiency) of revenues
over expenditures (1,305,586) (1,272,375t (899,740) 372,635
OTHER FINANCING SOURCES (USES)
Transfers in 1,305,586 1,272,375 691,792 (580,583)
Transfers out (1,052) (1,052) .
Sale of property 14,600 14,600
Bond proceeds 200,000 200,000
Total other financing sources (uses) 1,305,586 1,272,375 905,340 (367,035)
Net change in fund balance 5,600 5,600
Fund balance-January 1 230,852 230,852 230,852
Fund balance-December 31 $ 230,852 $ 230,852 $ 236,452 . $ 5,600
The notes to the financial statements are an integral part of this statement.
.
40
.
.
THIS PAGE INTENTIONALLY LEFT BLANK
.
CITY OF STILLWATER, MINNESOTA
STATEMENT OF NET ASSETS .
PROPRIETARY FUNDS
December 31,2003
Business-type Activities
Sanitary Storm
Sewer Sewer
ASSETS
Current assets:
Cash and pooled investments $ 1,055,909 $ 535,312
Accrued interest receivable 7,417 2,838
Accounts receivable 279,518
Due from other governments 9,106
Prepaid items 87,176 251
Total current assets 1,439,126 538,401
Noncurrent assets:
Capital Assets:
Land
Improvements other than building
Machinery and equipment 141,664 3,426
Vehicles 362,961 12,780
Infrastructure 9,109,902
Construction in progress 9,242 .
Less accumulated depreciation (2,851,394) (1,833)
Total capital assets (net of accumulated
depreciation) 6,772,375 14,373
Total assets 8,211,501 552,774
LIABILITIES
Current liabilities:
Accounts payable 13,292 380
Salaries payable 10,514 2,275
Due to other governments 16,409
Due to component unit 61,083
Compensated absences payable 16,068 1,646
Total current liabilities 117,366 4,301
Noncurrent liabilities:
Compensated absences 5,634
Total liabilities 123,000 4,301
NET ASSETS
Invested in capital assets, net of related debt 6,772,375 14,373
Unrestricted 1,316,126 534,100 .
Total net assets $ 8,088,501 $ 548,473
The notes to the financial statements are an integral part of this statement.
42
.
- Enterprise Funds
Signs and
Lighting
Parking
Totals
$ 86,739 $ 277,169 $ 1,955,129
9 1,356 11 ,620
19,320 298,838
3,469 12,575
335 87,762
86,748 301,649 2,365,924
122,919 122,919
270,863 270,863
49,739 194,829
24,418 400,159
9,109,902
. 9,242
(133,097) (2,986,324 )
334,842 7,121,590
86,748 636,491 9,487,514
.$
16,425 10,085 40,182
2,075 14,864
329 106 16,844
61,083
1,533 19,247
16,754 13,799 152,220
5,634
16,754
13,799
157,854
69,994
69,994
334,842
287,850
622,692 $
7,121,590
2,208,070
9,329,660
$
43
CITY OF STILLWATER, MINNESOTA
COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET ASSETS .
PROPRIETARY FUNDS
Year ended December 31, 2003
Business-type Activities
Sanitary Storm
Sewer Sewer
OPERATING REVENUES
Charges for services $ 1,569,951 $ 199,067
OPERATING EXPENSES
Personnel services 293,532 56,866
Supplies 18,403 634
Other services and charges 1,276,755 33,956
Miscellaneous 1,319 21,657
Depreciation 244,185 1 ,485
Total operating expenses 1,834,194 114,598
Income (loss) from operations (264,243) 84,469
NONOPERATING REVENUES (EXPENSES)
Interest income 36,218 8,188
Other income (expense) 52,311 .
Total nonoperating revenues 88,529 8,188
Income (loss) before contributions
and transfers (175,714) 92,657
Capital contributions 112,400
Transfers out (30,000)
Change in net assets (63,314) 62,657
Net assets, January 1 8,151,815 485,816
Net assets, December 31 $ 8,088,501 $ 548,4 73
The notes to the financial statements are an integral part of this statement
.
44
.
- Enterprise Funds
Signs and
Lighting
Parking
Totals
$
$
172,500
266,063
$
2,207,581
83,757 434,155
4,914 7,593 31,544
97,577 36,370 1 ,444,658
41 3,725 26,742
31,073 276,743
102,532 162,518 2,213,842
69,968 103,545 (6,261 )
26 3,913 48,345
. 52,311
26 3,913 100,656
69,994 107,458 94,395
112,400
(30,000)
69,994 107,458 176,795
515,234 9,152,865
$ 69,994 $ 622,692 $ 9,329,660
.
45
. CITY OF STILLWATER, MINNESOTA
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
Year Ended December 31, 20Q3
'.
Business-type Actiyities '
Sanitary Storm
Sewer Sewer
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from customers and users.
Payments to suppliers
Payments to employees
Net cash provided (used) by operating activities
$ 1,544,76$
(1,380,040)
(293,041)
(128.313).
$ 199,067
. (55,877)
(55,774)
87,416
CASH FLOWS FROM CAPITAL AND RELATED FINANCING
ACTIVITIES
Acquisition andconstrudion of capital assets
Cash transfer to other funds
Proceeds from taxes,assessments, connections
Netcash used by capital and related financing activities
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received on investments
Net cash provided by investing activities
. (135,281)
19,100
(116,181)
35,873 7,316
.35,873' ' 7;316
(208,621 ) 64,732
1,264,530 470,580
$ 1,055,909 $ 535,312
:$ 112,400 $
Net increase (decrease) in<cashand pooled investments
Cash and pooled investments, January 1
Cash and pooled investments, December 31.
NON-CASH TRANSACTIONS AFFECTING FINANCIAL POSITION
Contributions of capital. assets received
RECONCILIATION OF OPERATING INCOME (LOSS) TO NET CASH
PROVIDED (USED) BY OPERA TING ACTIVITIES
Operating income (loss) $, (264,243) $ 84,469
Adjustments to reconcile operating income (loss) to net cash
provided (used) byoperatingactivities:
Depreciation expense 244,185 1,485
Cash received from nonoperating income 31,203
(Increase)Decrease in Assets:
Accounts receivable (51,106)
Due from other governments (5,280)
Prepaid items 8,423 (10)
Increase (Decrease) in Liabilities:
Accounts payable (6,704) 380
Contracts payable (50,946)
Salaries payable 1,940 743
Due to other governments (13,744)
Due to component unit (20,592)
Compensated absences payable . (1,449) , 349
Total adjustments $ 135,930 $ 2,947
Net cash provided (used) by operating aCtivities $ (128,313) $ 87,416
The notes to the financial statements are an integral part of this statement
46
.
. Enterprise Funds
Signs and
Lighting Parking Totals
$ 172,500 $ 249,388
(85,778) (38,587)
(84,194)
86,722 126,607
$ 2,165,723
(1,560,282)
(433,009)
172,432
(13,612) (148,893)
(30,000)
19,100
(13,612) (159,793)
17 3,427 46,633
17 3,427 46,633
86,739 116,422 59,272
160,747 1,895,857
. $ 86,739 $ 277,169 $ 1,955,129
$ $ $ 112,400
$ 69,968 $ 103,545 $ (6,261 )
31,073 276,743
31 ,203
(14,315) (65,421 )
(2,360) (7,640)
(15) 8,398
16,425 9,175 19,276
(50,946)
( 117) 2,566
329 106 (13,309)
( 165) (20,757)
(320) (1,420)
$ 16,754 $ 23,062 $ 178,693
. $ 86,722 $ 126,607 $ 172,432
47
CITY OF STILLWATER, MINNESOTA
STATEMENT OF NET ASSETS
FIDUCIARY FUNDS
December 31, 2003
ASSETS
Cash and pooled investments
Total Assets
LIABILITIES
Accounts payable
Total Liabilities
.
TIF Note
Agency
Fund
$
$
1,772,517
1,772,517
$
$
1,772,517
1,772,517
The notes to the financial statements are an integfal part of this statement.
48
.
.
.
NOTE 1
.
.
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement
December 31, 2003
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Stillwater operates under the "Home Rule Charter" form of government under the
provisions of the State of Minnesota law. The Mayor is the president of the Council and together
with the City Council comprises the governing body of the City, which is responsible for directing
the activities of the City. The City provides the following services: police and fire protection,
highways and streets, parks, storm sewer, sanitary sewer, planning, zoning, and general
administration.
The basic financial statements of the City of Stillwater have been prepared in conformity with U.S,
generally accepted accounting principles as applied to governmental units by the Governmental
Accounting Standards Board (GASB). The following is a summary of the significant accounting
policies:
A. FINANCIAL REPORTING ENTITY
As required by U.S. generally accepted accounting principles, the financial statements of the
reporting entity include those of the City of Stillwater and its component unit. A component
unit is a legally separate entity for which the primary government is financially accountable, or
for which the exclusion of the component unit would render the financial statements of the
primary government misleading. The criteria used to determine if the primary government is
financially accountable for a component include whether or not the primary government
appoints the voting majority of the potential component unit's board, is able to impose its will
on the potential component unit, is in a relationship of financial benefit or burden with the
potential component unit, or is fiscally depended upon by the potential component unit.
COMPONENT UNIT
In conformity with U.S. generally accepted accounting principles, the financial statements of
the compo(lent unit have been included in the financial reporting entity as a discretely
presented component unit.
Board of Water Commission
The component unit column of the accompanying financial statements includes the financial
date of the Board of Water Commission. This financial information is presented in a separate
column to emphasize the Board of Water Commission is legally separate from the City.
The Board of Water Commission was created and prescribed by the City ,Charter. The
Commission is a three member governing board appointed by the City Council. The purpose
of the Commission is to manage, control, maintain and account for the water works system
owned by the City. Financial activities and budgetary control responsibilities lie with the
Commission. Debt issuance must be approved by the City Council and the legal liability for
debt issuance remains with the City. Operations of the water works system are funded solely
by user rate fees set by the Commission. The Commission is presented as a prbprietary fund
type (business-type activity). Complete audited financial statements for the Board of Water
Commission may be obtained by writing the Board of Water Commission, 204 North 3rd
Street, Stillwater, Minnesota 55082.
OTHER ORGANIZATION
The Stillwater Fire Department Relief Association is organized as a non-profit organization,
legally separate from the City, by the member to provide pension and other benefits to such
members, in accordance with Minnesota statutes and the Association's by-laws, Its board of
directors is appointed by the membership of the Association and not by the City Council. The
Association issues its own set of financial statements. All funding is conducted in accordance
49
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
.
with applicable Minnesota statutes, whereby state aids flow to the Association. The
Association pays benefits directly to its members. Because the Association is fiscally
independent of the City, the financial statements of the Association have not been included as
a component of the City's reporting entity.
B. BASIC FINANCIAL STATEMENTS
1. Government-Wide Statements
The government-wide financial statements (Le., the statement of net assets and the
statement of activities) display information about the primary government and its
component unit. These statements include the financial activities of the overall City
government, except for fiduciary activities. Eliminations have been made to minimize the
double-counting of internal activities. Governmental activities, which normally are
supported by taxes and intergovernmental revenues, are reported separately from
business-type activities, which rely to a significant extent on fees and charges to external
parties for support.
In the government-wide statement of net assets, both the governmental and
business-type activities columns: (a) are presented on a consolidated basis by column;
and (b) are reported on a full accrual, economic resource basis, which recognizes all
long-term assets and receivables as well as long-term debt and obligations, The City's net
assets are reported in three parts: (a) invested in capital assets, net of related debt; (b)
restricted net assets; and (v) unrestricted net assets. When both restricted and
unrestricted resources are available for use, it is the City's policy to use restricted
resources first, then unrestricted resources as they are needed to finance qualifying .
activities.
The statement of activities demonstrates the degree to which the direct expenses of each
function of the City's governmental activities and different business-type activity are offset
by program revenues. Direct expenses are those that are clearly identifiable with a
specific function or activity. Program revenues include: (a) fees, fines, and charges paid
by the recipients of goods, services, or privileges provided by a given function or activity;
and (b) grants and contributions that are restricted to meeting the operational or capital
requirements of a particular function or activity. Revenues that are not classified as
program revenues, including all taxes, are presented as general revenues.
2. Fund Financial Statements
The fund financial statements provide information about the City's funds, including its
fiduciary funds. Separate statements for each fund category--governmental, proprietary,
and fiduciary--are presented. The emphasis of governmental and proprietary fund
financial statements is on major individual governmental and enterprise funds, with each
displayed as separate columns in the fund financial statements. All remaining
governmental funds are aggregated and reported as non major funds.
Proprietary fund operating revenues, such as charges for services, result from exchange
transactions associated with the principal activity of the fund. Exchange transactions are
those in which each party receives and gives up essentially equal values. Nonoperating
revenues, such as subsidies and investment earnings, result from nonexchange
transactions or incidental activities.
The City reports the following major governmental funds:
.
General Fund
The general fund is the City's primary operating fund. It accounts for all financial
resources of the general government, except those required to be accounted for in
another fund.
50
.
CITY OF STillWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
St. Croix Vallev Recreation Center Fund
This fund is user to account for the operation of the sports facility in Stillwater.
Librarv Fund
This fund is used to account for the operations of the City's library.
Parks Fund
The parks fund is used to account for the operations of the City's parks.
Debt Service Fund
The debt service fund is used to account for the accumulation of resources for, and the
payment of, long-term debt principal, interest and related costs.
Caoital Proiects Fund
This fund is used to account for financial resources to be used for the acquisition or
construction of major capital facilities other than those financed by proprietary funds.
'.
TIF Districts Fund
This fund is used to account for financial resources to be collected by and used in the
City's tax increment financing districts.
The City reports the following major proprietary funds:
.
Sanitarv Sewer Fund
The sanitary sewer fund accounts for the provIsion of sanitary sewer service to the
residents and commercial and industrial establishments of the City.
Storm Sewer Fund
The storm sewer fund accounts for the provision of storm sewer service to the residents
and commercial and industrial establishments of the City.
Sians and Liahtina Fund
The signs and lighting fund accounts for the operation and maintenance of the City's sign
and lighting system.
Parkina Fund
The parking fund accounts for the operation of parking facilities located in downtown
Stillwater.
Additionally, these financial statements report the TIF revenue note agency fund, which is
a fiduciary fund type, as well as other governmental nonmajor funds aggregated in the
fund financial statements.
C. MEASUREMENT FOCUS AND BASIS OF ACCOUNTING
The government-wide, proprietary fund, and fiduciary fund financial statements are reported
using the economic resources measurement focus and the accrual basis of accounting.
Revenues are recorded when earned, and expenses are recorded when a liability is incurred,
regardless of the timing of related cash flows. Property taxes are recognized as revenues in
the year for which they are levied. Grants and similar items are recognized as revenue as
soon as all eligibility requirements imposed by the provider have been met.
.
The City and its component unit, in accordance with GASB Statement No. 20, have
implemented all Financial Accounting Standards Board (FASB) pronouncements issued on or
before November 30, 1989, except for those that conflict or contradict GASB
51
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
pronouncements. The City and its component unit have elected to implement GASB .
pronouncements exclusively subsequent to November 30, 1989.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized
as soon as they are both measurable and available. The City considers all revenues to be
available if they are collected within 60 days after the end of the current period. Property and
other taxes, licenses, and interest are all considered to be susceptible to accrual.
Expenditures are recorded when the related fund liability is incurred, except for principal and
interest on long-term debt, compensated absences, and claims and judgments, which are
recognized as expenditures to the extent that they have matured. Proceeds of long-term debt
and acquisitions under capital leases are reported as other financing sources.
The City reports deferred revenue on its governmental fund balance sheets. Deferred
revenues arise when a potential revenue does not meet both the "measurable" and "available"
criteria for recognition in the current period. Deferred revenue also arises when resources are
received prior to the incurrence of the qualifying expenditure. In subsequent periods, when
both revenue recognition criteria are met, or when the City has a legal claim to the resources, '.
the liability for deferred revenue is removed from the balance sheet and revenue is
recognized.
Proprietary funds distinguish operating revenues and expenses from nonoperating item.
Operating revenues and expenses generally result from providing services and producing and
delivering goods in connections with a proprietary fund's principal ongoing operations. The
principal operating revenue of the City's enterprise funds are charges to customers for sales
and services. Operating expenses for enterprise funds include the cost of sales and services,
administrative expenses, and depreciation on capital assets. All revenues and expenses not .
meeting this definition are reported as nonoperating revenues and expenses.
The component unit, the Board of Water Commissions, reports its financial statements under
the accrual basis of accounting as a proprietary fund type.
D. BUDGETS
Budgets are adopted on a basis consistent with U.S. generally accepted accounting
principles. Annual appropriated budgets are adopted for the general fund and other major
governmental funds as follows: St. Croix Valley Recreation, Library, and Parks fund. The City
also adopts a budget for the nonmajor governmental Special Events fund and Washington
County Recycling Grant fund, which are not presented within these financial statements.
Budgeted expenditure appropriations lapse at year end.
E. LEGAL COMPLIANCE - BUDGETS
The City follows these procedures in establishing the budgetary data reflected in the financial
statements:
1. The City Administrator submits to the City Council a proposed operating budget for the
fiscal year commencing the following January 1, The operating budget includes proposed
expenditures and the means of financing them.
2. Public hearings are conducted to obtain taxpayer comments.
3. The budget is legally approved by passage of a resolution,
.
4. The City Council may authorize transfer of budgeted amounts between funds and may
approve additional expenditures for departments in excess of the amount budgeted.
52
.
CITY OF STillWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
5. Formal budgetary integration is employed as a management control device during the year for
the general fund and other budgeted funds. Formal budgetary integration is not employed for
the debt service and the capital projects funds because effective budgetary control is
achieved through general obligation bond indenture provisions and project contracts.
F. CASH, CASH EQUIVALENTS AND INVESTMENTS
Cash balances from all funds are pooled and invested to the extent available in investments
authorized by Minnesota statutes. Earnings from investments are allocated to individual funds
on the basis of the fund's equity in the cash and investment pool.
The City provides temporary advances to funds that have insufficient cash balances by
means of an advance from another fund shown as interfund receivables in the advancing fund
in the governmental fund financial statements, and an interfund payable in the fund with the
deficit, until adequate resources are received. These interfund balances are eliminated for the
statement of net assets presentation. .
Investments are stated at fair value as of the balance sheet date, except for investments with
original maturities of less than one year, which are carried at cost. Interest earnings are
accrued at the balance sheet date.
For the purposes of the state of cash flows of the proprietary funds, the City considers all cash
and investments under the classifications of current assets and restricted assets to be cash
and cash equivalents, except those held with a fiscal agent.
.
G. PREPAID ITEMS
Payments made to vendors for services that will benefit periods beyond December 31, 2003,
are recorded as prepaid items.
H. INVENTORIES
The inventories of the component unit are valued at the lower of cost (first-in, first-out method)
or market.
I. PROPERTY TAX lEVY AND REVENUE RECOGNITION
On or before July 1 each year, all departments of the City submit budget requests to the City
Administrator so that a budget may be prepared and a tax levy adopted for the following fiscal
year. The budget is prepared by fund, function and department and includes information on
the past year, current year estimates, and requested appropriations for the next fiscal year.
Revenue estimates are prepared by the Finance Department, including the estimated tax levy
needed to support City expenditures.
The proposed budget and tax levy is presented to the City Council for review by August 31.
The city Council reviews and makes changes to the proposed budget and tax levy, By
September 15, a "proposed tax levy" is certified to the State of Minnesota and Washington
County.
.
Minnesota statutes require the counties to send out preliminary tax notices to all property
owners showing the prior year's tax levy and proposed tax levy, including dollars and
percentage increase or decrease between years for all taxing jurisdiction.
After November 25, and before December 25, Minnesota statutes require the City to hold a
public hearing and present the budget and proposed tax levy to the citizens. The City Council
must adopt the final budget and "final tax levy" after closing the public hearing. The final tax
levy must be less than or equal to the proposed tax levy,
53
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
The final tax levy must be certified to Washington County be December 28 or the previous
year's tax levy will be used by default.
.
The County is responsible for billing and collecting all property taxes for itself, the City, the
local School District and other taxing authorities. Such taxes become a lien on January 1 and
are recorded as receivables by the City at that date. Real property taxes are payable (by
property owners) on May 15 and October 15 of each calendar year. Personal property taxes
are payable by taxpayers on February 28 and June 30 of each year. These taxes are
collected by the County and remitted to the City on or before July 15 and December 15 of the
same year. Delinquent collections for November and December ~re received the following
January, The City has no ability to enforce payment of property taxes by property owners.
The County possesses this authority,
Within the governmental fund financial statements, the City recognizes property tax revenue
when it becomes both measurable and available to finance expenditures of the current period.
In practice, current and delinquent taxes and State credits received by the City in July,
December and the following January are recognized as revenue for the current year. Taxes '.
and credits not received at the year-end are classified as delinquent and due from county
taxes receivable. The portion of delinquent taxes not collected by the City in January is fully
offset by deferred revenue because it is not available to finance current expenditures.
Property tax levies in governmental activities is susceptible to full accrual on the government-
wide statements.
J. SPECIAL ASSESSMENT REVENUE RECOGNITION
Special assessments are levied against benefited properties for the cost or a portion of the .
cost of special assessment improvement projects in accordance with State Statutes. These
assessments are collectible by the City over a term of years usually consistent with the term
of the related bond issue. Collection of annual installments (including interest) is handled by
the County Auditor in the same manner as property taxes. Property owners are allowed to
(and often do) prepay future installments without interest or prepayment penalties.
Within the fund financial statements, the revenue from special assessments is recognized by
the City when it becomes measurable and available to finance expenditures of the current
fiscal period. In practice, current and delinquent special assessments received by the City are
recognized as revenue for the current year. Special assessments are collected by the County
and remitted by December 31 (remitted to the City the following January) and are also
recognized as revenue for the current year. All remaining delinquent, deferred and special
deferred assessments receivable in governmental funding are completely offset by deferred
revenues. Special assessment levies in governmental activities is susceptible to full accrual
on the government-wide statements.
Once a special assessment roll is adopted, the amount attributed to each parcel is a lien upon
that property until full payment is made or the amount is determined to be excessive by the
City Councilor court action. If special assessments are allowed to go delinquent, the property
is subject to tax forfeit sale and the first proceeds of that sale (after costs, penalties and
expenses of sale) are remitted to the City in payment of delinquent special assessments.
Generally, the City will collect the full amount of its special assessments not adjusted by City
Councilor court action. Pursuant to State Statutes, a property shall be subject to a tax forfeit
sale after three years unless it is homesteaded, agricultural or seasonal recreational land in
which event the property is subject to such sale after five years.
K. INTERFUND RECEIVABLES/PAYABLES
.
During the course of operations, numerous transactions occur between individual funds for
goods provided or services rendered. These receivables are classified as interfund
54
.
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
receivables and payables on the governmental fund balance sheets. The non-current portion
of interfund loans, if any, is reported as "advances to/from other funds." Advances between
funds are offset by a fund balance reserve account in applicable governmental funds to
indicate they are not available for appropriation and are not expendable from available
financial resources.
L. CAPITAL ASSETS
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g. roads,
sidewalks, street lights, and similar items) are reported in the applicable governmental or
business-type activities columns in the government-wide financial statements. Capital assets
exceeding the City's capitalization threshold of $1,000 are recorded at historical cost or
estimated historical cost if purchased or constructed. The cost of normal maintenance and
repairs that do not add to the value of the asset or materially extend asset lives are not
capitalized. Major outlays for capital assets and improvements are capitalized as projects are
constructed.
Depreciation on exhaustible assets is recorded as an allocated expense in the Statement of
Activities with accumulated depreciation reflected in the Statement of Net Assets. Capital
assets are depreciated using the straight-line method over their estimated useful lives.
Because surplus assets are sold for an immaterial amount when declared as no longer
needed for City purposes, no salvage value is taken into consideration for depreciation.
Useful lives vary from 3 to 30 years for Buildings, Office Furniture and Equipment, Vehicles,
Machine Shop and Equipment and Other assets, and 25 to 40 years for Infrastructure. Capital
assets not being depreciated include land.
.
Comoonent Unit
Utility plant, property, and equipment are recorded at cost, or in the case of contributions, at
fair market value to the time received. Depreciation is calculated using the straight-line
method over the assets' estimated useful lives, ranging from five to fifty years.
M. COMPENSATED ABSENCES
Sick leave and vacation benefits accrue to employees based upon their term of employment
and in accordance with the individual labor agreements.
Vested or accumulated vacation or sick leave is accrued as incurred in the government-wide
and proprietary fund financial statements. No liability is recorded for nonvesting accumulating
rights to receive sick pay benefits.
Comoonent unit
The Board of Water Commission records a long-term liability for employee compensated
absences consisting of vested sick pay and current liability for vested vacation. Employees
may carry over five vacations days and one hundred sick days. Employees are compensated
for sick days in excess of one hundred days at year end and for all vested sick days and
vacations days upon termination.
N. LONG-TERM OBLIGATIONS
.
In the entity-wide financial statements, long-term debt and other long-term obligations are
reported as liabilities in the applicable governmental activities. Bond premiums and discounts
are deferred and amortized over the life of the bonds using the straight-line method. Bond
issue costs, if material, are reported as prepaid items and amortized over the term of the
related debt using the straight-line method.
55
NOTE 2
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
In the governmental fund financial statements, bond premiums and discounts, as well as bond
issue costs are recognized during the current period. The face amount of the debt issue is
reported as on other financing source. Premiums received on debt issuances are reported as
other financing sources while discounts are reported as other financing uses. Issue costs are
reported as debt service expenditures.
.
O. FUND EQUITY
In the governmental fund financial statements, reservations of fund balance represent those
portions of fund equity not appropriable for expenditure or legally segregated for a specific
future use. Designated fund balances represent tentative plans for future use of financial
resources.
P. INTERFUND TRANSACTIONS
Quasi-external transactions are accounted for as revenues, expenditures or expenses.
Transactions that constitute reimbursements to a fund for expenditures/expenses initially,.
made from it that are properly applicable to another fund, are recorded as
expenditures/expenses in the reimbursing fund and as reductions of expenditures or
expenses in the fund that is reimbursed.
All other interfund transactions, except quasi-external transactions and reimbursements, are
reported as transfers. Nonrecurring or non routine permanent transfers of equity are reported
as residual equity transfers. All other interfund transfers are reported as operating transfers.
All interfund transactions are eliminated except for activity between governmental activities .
and business-type activities for presentation in the entity-wide statements of net assets and
statements of activities.
DEPOSITS AND INVESTMENTS
DEPOSITS
In accordance with Minnesota statutes, the City maintains deposits at those depository banks
authorized by the City Council, all of which are members of the Federal Reserve System.
Minnesota statutes require that all City deposits be protected by insurance, surety bond, or
collateral. The market value of collateral pledged must equal 110% of the deposits not covered by
insurance or bonds.
Authorized collateral includes the legal investments described below and certain other state or
local government obligations. Minnesota Statutes require that securities pledged as collateral be
held in safekeeping by the City Treasurer or in a financial institution other than that furnishing the
collateral.
At year-end, the carrying amount of the City's deposits was $2,751,379 and the bank balance was
$2,914,850. The entire bank balance was covered by Federal depository insurance or by collateral
held by the City's agent in the City's name.
Comoonent Unit
The Board of Water Commissions had deposits with a carrying amount of $1,607,084 and the
bank balance was $1,609,752. These deposits were fully insured and/or collateralized. The
collateral is held by the Commission's custodial bank in the Commission's name.
.
56
.
CITY OF STillWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
INVESTMENTS
Minnesota statutes authorize the City to invest in the following:
a) Direct obligations or obligations guaranteed by the United States or its agencies, its
instrumentalities, or organizations created by an act of Congress, excluding mortgage-backed
securities defined as high risk,
b) Shares of investment companies registered under the Federal Investment Company Act of
1940 and whose only investments are in securities described in (a) above, general obligation
tax-exempt securities, or repurchase or reverse repurchase agreements.
c) General obligations of the State of Minnesota or any of its municipalities.
d) Bankers acceptance of United States banks eligible for purchase by the Federal Reserve
System.
e) Commercial paper issued by United States corporations or their Canadian subsidiaries, of the
highest quality, and maturing in 270 days or less.
f) Repurchase or reverse repurchase agreements with banks that are members of the Federal
Reserve System with capitalization exceeding $10,000,000; a primary reporting dealer in U.S.
government securities to the Federal Reserve Bank of New York; certain Minnesota securities
broker-dealers; or, a bank qualified as a depositor.
.
Cash and Investment balances as of December 31,2003 are as follows:
Custodial Credit Risk Category
1 2 3
Negotiable Certificates of Deposit $ 5,852,431 $
U.S. Government and Agency Securities 8,774,948
$14,627,379 $
Investments not subject to categorization:
Mutual Funds
Money Market Funds
Total Investments
Deposits
Cash on Hand
Total Cash and Investments
Reconciliation of Cash and Investments to the Balance Sheet:
Cash and Investments - Governmental Balance Sheet
Cash and Investments - Statement of Fiduciary Net Assets
Cash and Investments - Statement of Proprietary Fund Net Assets
Total Cash and Investments
$
$
Carrying
and Fair
Value
$ 5,852,431
8,774,948
14,627,379
6,347,773
115,988
21,091,140
2,751,379
1,902
$ 23,844,421
$ 20,116,775
1,772,517
1,955,129
$ 23,844,421
The City's investments are categorized to give an indication of the level of custodial credit risk
assumed at year-end. Category 1 includes investments that are insured or registered or for which
the securities are held by the City or its agent in the City's name. Category 2 includes uninsured
or unregistered investments for which the securities are held by the counterparty's trust
department or agent in the City's name. Category 3 includes uninsured and unregistered
investments for which the securities are held by the counterparty or by its trust department or
agent but not in the City's name.
.
57
CITY OF STillWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
NOTE 3 CAPITAL ASSETS .
Capital asset activity for the year ended December 31, 2003 was as follows:
Beginning Ending
Balance Increases Decreases Balance
Governmental Activities:
Capital Assets, Not Being Depreciated
Land $ 6,138,568 $ 1,637,801 $ 900,766 $ 6,875,603
Construction in Process 12,023,099 3,596,566 5,594,868 10,024,797
Total capital assets, not being depreciated 18,161,667 5,234,367 6,495,634 16,900,400
Capital Assets, Being Depreciated:
Buildings and Other Improvements 16,525,344 5,344,607 21,869,951
Improvements Other Than Buildings 1,095,003 109,347 1,204,350
Machinery and Equipment 3,181,875 287,148 107,317 3,361,706
Vehicles 3,504,844 214,958 165,097 3,554,705
Infrastructure 21,083,721 488,700 21,572,421
Total Capital Assets, Being Depreciated 45,390,787 6,444,760 . 272,414 51,563,133
Accumulated Depreciation for:
Buildings and Other Improvements 3,429,458 689,967 4,119,425
Improvements Other Than Buildings 407,453 48,410 455,863
Machinery and Equipment 1,454,431 318,379 103,747 1,669,063 .
Vehicles 1,542,333 280,008 138,966 1,683,375
Infrastructure 5,164,572 684,662 5,849,234
Total Accumulated Depreciation 11,998,247 2,021,426 242,713 13,776,960
Total Capital Assets, Being Depreciated, Net 33,392,540 4,423,334 29,701 37,786,173
Governmental Activities Capital Assets, Net $ 51,554,207 $ 9,657,701 $ 6,525,335 $ 54,686,573
Business-Type Activities:
Capital Assets, Not Being Depreciated
Land $ 122,920 $ $ $ 122,920
Construction in Process 9,242 9,242
Total capital assets, not being depreciated 122,920 9,242 132,162
Capital Assets, Being Depreciated:
Improvements Other Than Buildings 270,863 270,863
Machinery and Equipment 124,994 69,835 194,829
Vehicles 329,841 70,317 400,158
Infrastructure 8,998,002 111,900 9,109,902
Total Capital Assets, Being Depreciated 9,723,700 252,052 9,975,752
Accumulated Depreciation for:
Improvements Other Than Buildings 63,201 18,058 81,259
Machinery and Equipment 53,825 20,600 74,425
Vehicles 87,052 28,936 115,988
Infrastructure 2,505,504 209,148 2,714,652
Total Accumulated Depreciation 2,709,582 276,742 2,986,324 .
Total Capital Assets, Being Depreciated, Net 7,014,118 (24,690) 6,989,428
Business-Type Capital Assets, Net $ 7,137,038 $ (15,448) $ $ 7,121,590
58
CITY OF STillWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
. Beginning Ending
Balance Increases Decreases Balance
Component Unit:
Capital Assets, Not Being Depreciated
Land $ 4,987 $ $ $ 4,987
Construction in Process 9,119 9,119
Total capital assets, not being depreciated 14,106 9,119 4,987
Capital Assets, Being Depreciated:
Equipment 495,764 7,736 2,366 501,134
Distribution System 11,883,756 464,439 12,348,195
Total Capital Assets, Being Depreciated 12,379,520 472,175 2,366 12,849,329
Accumulated Depreciation for:
Equipment 280,789 43,497 2,366 321,920
Distribution System 3,069,642 266,057 3,335,699
Total Accumulated Depreciation 3,350,431 309,554 2,366 3,657,619
Total Capital Assets, Being Depreciated, Net 9,029,089 162,621 9,191,710
Component Unit Capital Assets, Net $ 9,043,195 $ 162,621 $ 9,119 $ 9,196,697
Depreciation expense was charged to governmental functions as follows:
.
General government
Public safety
Public works
Culture and Recreation
Total Depreciation Expense, Governmental Activities
$ 239,037
203,857
912,466
666,066
$ 2,021,426
NOTE 4
CITY INDEBTEDNESS
The City issues general obligation bonds for general government. improvement, revenue and tax
increment activities. General obligation bonds are direct obligations of the City and pledge the full
faith, credit, and taxing power of the City. The general government bonds outstanding are to be
repaid from general tax levies. The improvement debt is expected to be repaid primarily from the
special assessments to benefited properties, Debt service funds related to the retirement of the
improvement bond issues having a fund balance of $1,491,516 as of December 31,2003, have
been established to cover defaults by the property owners. Delinquent and deferred special
assessments receivable as of December 31,2003, amount to $983,691. The revenue bonds are
expected to be paid from revenues generated from the project. The tax increment bonds
outstanding are to be paid from the pledged tax increment revenues.
Total interest incurred and charged to expense during the year ended December 31, 2003 in the
government-wide financial statements of the primary government was $1 ,317,978.
Component Unit
The Board of Water Commission interest incurred and charged to expense was $54,963 during
2003.
.
Current Refundinq
During 2003, the City issued a current refunding $3,345,000 General Obligation TIF Bonds to
refinance the existing General Obligation TIF Bond issued in 1994 to reduce future debt service
payments by $428,945.
59
CITY OF STILLWATER, MINNESOTA
Notes to the Financia.1 Statement (Continued)
December 31,2003
City indebtedness at December 31, 2003 is composed of the fol'lowing:
Final
Issue Maturity Interest
Date . Date Rate
Primary Government, Governmental Activities:
Bonds Payable:
1996B Improvement Bonds 05/01/96 02/01/07 4.18% $ 1,410,000 $ 435,000
1997B Improvement Bonds 06/03/97 02/01/08 4.25%-5.00% 485,000 24'0,000
1998Clmprovement Bonds 12/01/97 02/01/09 4.23% 665,000 .390,000
2000A Improvement Bonds 04/0 1/00 02/01/10 4.30%-5.15% 1,390,000 930,000
1993G General Government 09/01/93 02/01/09 4.80% 1,840,000 460;000
19940 General Government 07/01/94 02/01/05 5.33% 170,000 40,000
1996A General Government 05/01/96 02/01/21 5.44% 5,530,000 3,715;000
1997A General Government 06/03/97 02/01/07 3,80%-4.90% 705,000 155,000
19988 General Government 02/01/98 02/01119 4.56% 2,500,000 1 ,685~000
2000C General Government 04/01/00 02/01/10 4.00%-5.2% 990 ;000 . 640,000
2002A General Government 02/07/02 02/01/22 5,13% 7,840,000 . 7,680;000
2003A General Government 04/01/03 02/01/11 2.67% 1,345,000 . 1,345,000
2003HSGeneral Government 02/04/03 07/01/09 3.00%. 200,000 . 170,000
1998A'Revenue 01/01/98 06/01/18 4.80% 4,610,000 3,380,000
20000 Revenue 04/01/00 06/01/20 5.00%-575% 2,135,000 1 ;995;000
1993A Tax Increment 09/01/93 02/01/07 4.66% 1,000,000 395,000
1993A Tax Increment 05/01/96 02/01/05 4.71% 810,obo 215;000
2000F Tax Increment 11/15/00 02/01107 4.40%-4:65% 2,265,000 1,590;000
2003B Tax Increment 04/01/03 02/01/13 2.97% 3,435,000 .' 3,435,000
Total Bond Payable 39,325,000 . 28,895,000
Capital' Lease Obligation 05/31/02 01/1'3/05 4.77% 650,268 436,891.
Loans Payable
State of Minnesota 02/24/00 . 01/31/11 N/A 1,100,000 825;000
State of Minnesota 08/26/02 01/31/13 N/A 850,OQO 807,500
Total Loans Payable .1,950,000 1,632;500
Total Long-Term Debt, Primary Government
Governmental Activities 41,925,268 30,964;391
Component Unit:
2000BRevenue 04101/00 02/01/15 . 1,330,000 1,060,000
Total Long-TermDebt- Reporting Entity $ 32,024,391
Minimum annual principal and interest payments required to retire long-term debt, including
capital. lease obligations, but notinyluding compensated absences payable areas follows.
Primary Government
Governmental Activities
Principal Interest
Years ending December 31,
2004
2005
2006
2007
2008
2009 -2013
2014 -2018
2019 - 2023
$ 3,248,357
3,258,534
2,935,000
2,920,000
2,225,000
9,197,500
4,775,000
2,405,000
$ 1,207,513
1,078,450
968,709
858,924
763,326
. 2,646,440
1,235,968
202,448
Total'
$ 30,964,391 $ 8,961,778
60
Compon~nt Unit
Principal Interest
$ 90,000
90,000
90,000
90,000
90,000
440,000
170,000
$ 1,060,000
Total
$ '52,503
48,228
43,863
39,408
34,885
104,943
9,351
$ 4,598,373
4,475,212
4,037,572
3,9p8,332
3,113,211
12,388,883
6,190,319
2,607,448
.
$ 333,181 .$ 41,319,350
.
.
.
CITY OF STILLWATER, MINNESOTA
Notes.tothe Financial Statement (Continued)
December 31,2003
The following isa schedule of changes in City indebtedness. for the year 'ended [)ecernber3t,
2003: .
At December 31, 2003, fixed assets under capital lease recognized ohthe bala.nce sheef are
$650,268with accumulated depreciation of $26,011 . .
NOTE 5
CONTRACTUAL COMMITMENTS
During 2003, the City of Stillwater began various capital improvement projects; The,committed
contract balance for these projects in process. on. December 31,....2003i.was approximately
$330,000." .,
NOTE 6. DEFINED BENEFIT PENSION PLANS.- STATEWIDE
A. PUBLIC EMPLOYEES RETIREMENTASSOCIATIONS
Plan Descriotion
All fulHime and certain part-time employees of the City of Stillwater are cqveredbydefined
benefit pEmsion plans administered by the Public Employees. Retirement AssoCiation of
Minnesota (PERA). PERA administers the PublicEmployeesRetirem~ntFund (PERF)'Iv'hich
is a cost~sharing, multiple-employer retirement. plan. This plan is established and
administered in accordance with Minnesota Statutes, Chapter 353 and 356.
PERF members belong to either the Coordinated Plan <{r the Basic Plan. ,Coordirlated Plan
members are covered by Social Securityand Basic Plan members .are.not All new members
must participate in the Coordinated Plan. All police officers,. firefighters and peace officers
who qualify for membership by statute are covered bythePEPFF,
PERA provides retirement benefits as well as disability benefits to m~rnber~, andbEH'lefits to
survivors upon death of eligible members, Benefitsareestabl.ished by State Statute, and vest
after three years of credited service. The defined retirernl:(nt benefits are ba~ed on a,
member's highest average salary for any five successive years of allowable service, age, and
years of credit at termination of service.
61
CITY OFSTILLWATER, MINNESOTA.
Notes to the Financial StatemEmt(Continued)
December 31;' 2003
Two methods are used to' compute benefits for PERF's Coordinated an.d'BasicPlan
members. The retiring. member receives the higher of: step-ratebenefitac~rual formula
(Method 1) or a level accrual formula (Method 2). Under Method l,the apnuityaccrual rate
for a Basic Plan member is 2.2, percent of average salary for eacti ofthe first 10 years of
service and 2.7 percent for each reJ;l1aining year: The annuity accrual rate for a Coordinateq
. Plan member is 1.2' percent 'ofaverage salaryfor.eachof the first 1 0 years and 1] . percent for
each remaining year.
. .
Under Method 2, the annuity accrual rate is .2.7 percent of 'average salary for Basic Plan
members and 1.7 percentfor Coordinatedplanmembersfor'eachyear ofs~rvice. For PERF,
members hired prior to July 1,' 1989 whose annuity is calculated, using Method 1, .a full annuity
is available when age plus years of service equaI90.Normalretirernentage, is 65'for'Basic
and Coordinated members hired prior to July 1, 1989. Normalretir~mentage .isthe age for
unreduced Social Security benefits capped at 66 for Coordinatedmernbers hired on or after'
July 1 ,1989. A reduced retirement annuity:is also available to eligible members seeking early.
retirement. ' '. . .,. ." .....
There are different types of annuitiesavailabl~to merTIlbers upon retirern,ent. A normal
annuity is alifetimeannuitythat ceases upon the death of the retiree,no survivor annuity is
paya.ble. There are also various types ()fjo'int and survivor annuity options a.. vailable.which .wi I. I
be payableovetjoint lives. Members may alsolE~ave their contributions in the, fund upon
termination of public service in order to qualify for ~ deferredannuity:atreti[ement age.
Refunds of contributions are available . at any time to r:nemberswholeave. public service,bl,lt
before retirement benefits begin.
The benefit provisions stated in the previous. paragraphs of this section are current provisions" .
and apply to active plan. participants. . Vested, terminatedelJlployees INhoareentitled to . ....
. benefits but are not receiving them yet, are bound by the pro~isiorisin effect at the time they
lastterrTlinated their public service. . .', ' ..,'.
PERAissuesa publicly available finanCial report that includes, financial' statements and
required supplementary information for PERF . .' That report maybe obtained on. the web at
mnpera:org, by writing to PERA at60 Empire Drive #200, StPaul,Minnesota, 55103-2088 or,
by calling (651}296-7460or 1-800~652~9026.
Fundina Policv
'Minnesota Statutes Chapter 353 sets the rates for employer and employee contributions::
These statutes are established and amended by the state legislature. The City makes annual
contributions to. the pension plans 'equal' to the amount required 'by state statutes. PERF
Basicl?lan members and Coordinated Plan members are requ'jred to contritjute9.10% and
5, 10%iespectively,of their annual covered salary, The CommiSsion is required to contribute
the following percentages of annual covered payroll: 11.780;0, for8asic PlanPERF members,
and 5.53% for Coordinated Plan PERF members. The City's contributions tathe Public
Employees Retirement Fund. for the years ending . December 31, 2003,. 2002,and 2001 were
. $144,899, $150,168, and $135,442, respectively. The City'scontriputions to the Public
Employees Police& Fire Fund for'theyears endingDecember31 ,2003,2002, and2001 were
$161,454, $156,472 and $150,508, respectively. The City's contributianswereequal to ,the
contractually required confributions for each year as set by state statute: ..
The80ardof 'Water. Commission employees . also participate in ,the. Public' Employees
RetirementFund.. The Commissian'scontributionsto the Public Employees Retirement Fqnd
for the years ending December 31, 2003, 2002, and 2001'Nere$17,008,$1;;,100,and .
$15,187, respectively. . .. .
62
.
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
B. STILLWATER FIRE DEPARTMENT RELIEF ASSOCIATION
Plan Descriotion
The Stillwater Fire Department Relief Association (the Association) is the administrator of a
single-employer defined benefit pension plan which operates under the provisions of
Minnesota statutes Chapter 424A, as amended. The plan provides for retirement, disability,
and death benefits to its plan members and their beneficiaries. Benefits are established by
state statute. The Association is governed by a board of nine members: six board members
are elected by the members of the Association, while the Stillwater mayor, city treasurer, and
fire chief are ex-officio members of the Board of Trustees.
Benefits are payable in a lump sum, based upon years of service, to eligible members of the
Stillwater Fire Department Relief Association. At December 31,2003, the benefit level was at
$4,200 per year of service.
The Stillwater Fire Department Relief Association issues a publicly available financial report
that includes the financial statements for the organization. That report may be obtained by
contacting the Fire Department at the City of Stillwater.
Fundina Policv
.
Minnesota statutes specify minimum contributions that may be required from the City on an
annual basis. These minimum contributions are determined based on the amount required to
meet normal cost plus amortizing any prior year's service cost over a ten-year period. A
contribution was not required from the City for the year ended December 31, 2003. The
Stillwater Fire Department Relief Association also received funding from the Minnesota two
percent fire premium tax. The City receives the contribution and is required by state statute to
pass this through as payment to the Association, Investment earnings also add to the
resources available for benefits.
Annual Pension Cost and Net Pension Obliaation
The City's annual pension cost and net pension obligation for the year ended December 31,
2003, were as follows:
Annual Required Contribution
Interest on Net Pension Obligation
Adjustment to Annual Required Contribution
Annual Pension Cost
Contributions Made
Increase (Decrease) in Net Pension Obligation
Net Pension Obligation - Beginning of Year
Net Pension Obligation - End of Year
$ 126,454
126,454
126,454
.
The annual required contribution for the current year was determined as part of a December
31, 2002 actuarial valuation using the entry age actuarial cost method. The significant
actuarial assumptions included: (a) 5% investment rate of return; and (b) age and service
retirement was assumed to incur at age 50. Net pension obligations on annual actuarial basis
are not calculated for individual volunteer fire relief associations since state statutes permit
alternate calculation of required reserves based on overall actuarial assumptions.
63
NOTE 7
NOTE 8
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31,2003
The City's net pension obligation for the Association for the years ended December 31, 2003,
2002 and 2001 are as follows:
Annual Pension Cost (APC)
Percentage of APC Contributed
Net Pension Obligation
2003
$126,454
100%
N/A
2001
$87,142
100%
N/A
2002
$101,410
100%
N/A
Membership of the Association at December 31,2003, was comprised of the following:
Terminated Members Entitled to Benefits
But Have Not Yet Received Them 6
Active Plan Participants
Vested 8
Partially Vested 18
Non-Vested 5
Total 37
Contributions Reauired and Contributions Made
.
The City makes contributions to the Association annually in an amount equal to the Fire Aid
received from the State of Minnesota. The City of Stillwater is required to make additional
contributions to the Association in the following year if the following year's anticipated .
administrative expenses plus the anticipated increase in the required reserves plus
amortization of the original unfunded accrued liability exceeds the anticipated revenues. The
City was not required to may any contributions in excess of the Fire Aid for 2003, 2002 and
2001. The contributions made by the City to the Association for 2003, 2002, and 2001 were
$126,454, $101,410, and $87,142, respectively.
Related Partv Investments
As of December 31, 2003 and for the year then ended, the Association held no securities
issues by the City or other related parties.
POST EMPLOYMENT HEALTH CARE BENEFIT~
Pursuant to the various union contracts and the personnel policy, the City provides certain health
care benefits for retired employees until their death. Substantially all of the City's employees hired
before December 31, 1988 may become eligible for those benefits if they reach normal retirement
age while working for the City. The cost of retiree health care benefits is recognized as an
expenditure as claims are paid. In 2003, those costs totaled approximately $283,000 and there
were 29 participants eligible for benefits in 2003.
STEWARDSHIP COMPLIANCE AND ACCOUNTABILITY
Exoenditures in Excess of Budaet
Actual expenditures exceeded 2003 budgets in the following fund:
St. Croix Valley Recreation Center Fund
Budget
$ 852,648
Actual
$ 968,077
64
-
.
NOTE 9
CONTINGENCIES
CITY OF$TILLWATER, MINNESOTA
Notes lothe Financial StatemennContinued)
December 31,2003
Expenditures in the St. Croix Valley Recreation Genter.fLJnd exceed appropriations by $115,429
primarily as a result of user activity and revenues exceeding budget 37%($377,326). All related
expenditures were approved by the City Council.. . .
Federal and State Fund~ - The City receives financialassistantefromfederal ,.andstate
governmental agencies in the form of grants.The'disbur~ementof fU9ds receivep under these
programs generally, requires compliance with the terms and conclitio~~specified.il1 th~.grant
agreements and are subject to audit by the grantor agenci13s.Any'disalloyvedclaims resulting
from such audits could. become .. a liability: of the. applicable fund.. Hqwevec in.. the ()pinionof
management, any Such disallowed claims will not have a materialeff13ctonany?f the Jinal1cial
statements of the individual fund types included herein or ontheoverall.'financial f.}ositionofthe
City at December 31, 2003. .
Interfund Receivable
Parks
NOTE 10 INTERFUND RECEIVABLES AND PAYABLES
.
Individual fund receivable and payable balances at Decernber31,2003afl3 as follqws:
Interfund Payable
Grants
Amount
$ .9,100:.
Advances to Other Funds
Capital Projects
Advances from. OthecFunds . ArnOunt. ,.:.
TIF Districts $678,737
Due from Primary Government Due to Component Unit
Board of Water Commission Capital Projects
Board of Water Commission . Sanitary SeINer
Total
Amount'
$105;257
61;083
$166,340..
NOTE 11 INTERFUND TRANSFERS
Transfers Out
General Fund
Parks
St Croix Valley
Recreation Center
Debt Service
Capital Projects
TIF Districts
Other Nonmajor
Governmental Funds
Storm Sewer
Totals
.
Funds are transferred form one fund to support expenditures of ether J~hd~inaccordClnce with .'.
authority established for the individual fund. ,Transfers.: between jndividualmajorJunds, and
nonmajor governmental funds in the aggregate.fun.dtypes during the Yl3ar ended DecE')mber 31,
2003 were as follows: .
Transfers In
General
Fund
St Croix Valley
Recreation
Center
$
Total
1,271,650
1.052
Other
Nonmaj?[
Funds:'
$15.500'
1,052
Capital
Projects
$
Debt
Service
Library Parks
$ 786,945 $ 469.205 $
$
546.138
179.284
66,932
1.216.,713
784,434
22.644
30.547
172.587
444.797
784.434
50,00050;000
30.000 30,000
$ 546,138 $ 22;644 $ 817,492 $ 691.792 $.1,408.515 $>96.932 $16,552 $ 3,600.065
65
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31,2003
.
NOTE 12 TAX INCREMENT FINANCING AUTHORITY
The City is the administering authority for the following tax increment financing districts:
Develooment District #1. Tax Increment District #1. Downtown and Industrial Park
scattered sites
The District is a redevelopment district authorized by Minnesota Statutes Chapter 472-A. It was
established in 1985 and will have a 25 year duration upon receipt of the first tax increment.
Additional information is as follows:
Current tax capacity
Original tax capacity
$ 1,282,422
348,961
933,461
p48737
284,724
Captured tax capacity
Retained by authority
Fiscal disparity deduction
Total bonds issued and outstanding
at December 31,2003
First tax increment receipt
1,590,000
1996
Date of required decertification
December 31,2011
Develooment District #1. Tax Increment District #3. Arkell Proiect
.
The District is a housing district authorized by Minnesota Statutes Chapter 472-A. It was
established in 1985 and will have a 25 year duration upon receipt of the first tax increment.
Additional information is as follows:
Current tax capacity
Original tax capacity
$ 236,169
1,025
Captured tax capacity retained by authority
235,144
Total bonds issued and outstanding
at December 31, 2002
215,000
1987
First tax increment receipt
Date of required decertification
December 31,2012
Develooment District #1. Tax Increment District #4. Woodland Lakes Proiect
The District is a redevelopment district authorized by Minnesota Statutes Chapter 472-A. It was
established in 1986 and will have a 25 year duration upon receipt of the first tax increment.
Additional information is as follows:
Current tax capacity
Original tax capacity
$ 613,916
$4,997
Captured tax capacity retained by authority
608,919
e
Total bonds issued and outstanding
at December 31, 2002
$3,435,000
66
.
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
First tax increment receipt
1987
Date of required decertification
December 31, 2012
Develooment District # 1. Tax Increment District #6. Jr. Hiah
The District is a redevelopment district authorized by Minnesota Statutes Chapter 469, It was
established in 1993 and will have a 25 year duration upon receipt of the first tax increment.
Additional information is as follows:
Current tax capacity
Original tax capacity
$ 90,150
3
Captured tax capacity retained by authority
90,147
Total bonds issued and outstanding
at December 31, 2002
395,000
First tax increment receipt
1995
Date of required decertification
December 31,2019
Develooment District #1. Tax Increment District #7. Bluff Cit~
.
The District is a redevelopment district authorized by Minnesota Statutes Chapter 469. It was
established in 1996 and will have a 25 year duration upon receipt of the first tax increment.
Additional information is a follows:
Current tax capacity
Original tax capacity
$ 23,877
12,272
11,605
8,163
3,442
1997
Captured tax capacity
Retained by authority
Fiscal disparity deduction
First tax increment receipt
Date of decertification
May 20,2003
Develooment District #2. Tax Increment District #8. ANCHOBAYPRO. Inc..
The District is a housing district authorized by Minnesota Statutes Chapter 469. It was
established in 2000 and will have a 25 year duration upon receipt of the first tax increment.
Additional information is a follows:
Current tax capacity
Original tax capacity
$ 83,895
15,134
Captured tax capacity
First tax increment receipt
68,761
2002
.
Date of required decertification
December 31 , 2027
67
NOTE 13
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
.
Development District #1. Tax Increment District #9. Curve Crest Villas
This District is a housing district authorized by Minnesota Statutes Chapter 469. It was
established in 2002 and will have a 25-year duration upon receipt of the first tax increment.
Additional information is as follows:
Current tax capacity
Original tax capacity
$ 46,250
2,661
2004
First tax increment receipt
Date of required decertification
December 1, 2029
Develooment District #1. Tax Incremenf; [)istrict #10. Scattered Site Housina Proiects
The District is a redevelopment district authorized by Minnesota Statutes Chapter 469. It was
established in 2003 and will have a 25 year duration upon receipt of the first tax increment.
Additional information is a follows:
Original Tax Capacity
$ 195,409
First tax increment receipt
2005
Date of required decertification
December 31, 2030
RISK MANAGEMENT
.
The City is exposed to various risks of loss related to: torts; theft of, damage to and destruction of
City assets; errors and omissions; injuries to employees; and natural disasters.
The City has entered into a joint powers agreement with the League of Minnesota Cities
Insurance Trust (LMCIT) to protect the City in the event of loss. The LMCIT is a public entity risk
pool currently operating as a common risk management and insurance program for Minnesota
cities. The agreement for formation of the LMCIT provides that the pool will be self-sustaining
through member premiums and will reinsure through commercial companies for claims in excess
of reserved amounts for each insured event. The pool can make additional assessments to make
the pool self-sustaining.
The City has determined that it is not possible to estimate the amount of such additional
assessments, if any; however, they are not expected to be material to these financial statements.
There have been no significant reductions in insurance coverage during 2003 and settlements
have not exceeded insurance coverage during the current year and prior three years.
The State of Minnesota mandates and regulated workers' compensation insurance and the City of
Stillwater also purchased this required coverage from the LMCIT.
Comoonent Unit
The Board of Water Commission is exposed to various risks of loss related to: torts; theft of,
damage to and destruction of City assets; errors and omissions; injuries to employees; and
natural disasters for which the Board of Water Commission carried commercial insurance.
There have been no significant reductions in insurance compared to the prior year, and settlement .
amounts have not exceeded insurance coverage for the current year or the three prior years.
68
.
.
.
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
NOTE 14 CONDUIT DEBT OBLIGATIONS
NOTE 15
NOTE 16
The City has authorized the issuance of the following conduit debt obligations:
Award Issue Outstanding
Type Date Amount 12/31/2003
Multi-family Housing Revenue Refunding 11/19/1996 1,740,000 $ 1,640,000
Taxable Multi-family Housing Refunding 11/19/1996 385,000 305,000
Multi-family Housing Revenue Refunding 11/19/1996 2,550,000 2,350,000
Variable Rate Demand
Private School Facility Revenue 12/5/2000 3,155,000 3,155,000
Variable Rate Demand
Multi-family Housing Revenue 6/4/2002 7,880,000 7,800,000
Total $ 15,250,000
These bonds are secured by the property financed and are payable solely from pledged revenues
in accordance with the terms of the indenture. The bonds do not constitute a debt or
indebtedness of the City or a charge against the general credit or taxing powers of the City. The
bonds do not constitute indebtedness, pecuniary liability, general or moral obligation or pledge of
faith or credit or any taxing power. Accordingly, these bonds have not been included or reported
in the accompanying financial statements.
SUBSEQUENT EVENTS
Subsequent to December 31, 2003, the City Council authorized the issuance and public sale of
$4,695,000 General Obligation Improvement Bonds, Series 2004A and $755,000 General
Obligation Capital Outlay Bonds, Series 2004A These bonds were issued on and dated March 1,
2004.
CHANGES IN ACCOUNTING PRINCIPLES
For the year ended December 31, 2003, the City has implemented Governmental Accounting
Standards Board (GASB) Statement No. 34, Basic Financial Statements - and Management's
Discussion and Analysis - for State and Local Governments.
GASB Statement No. 34 creates new basic financial statements for reporting the City's financial
activities. The financial statements now include government-wide financial statements prepared
on the accrual basis of accounting, and fund financial statements which present information for
individual major funds rather than by fund-type which had been the mode of presentation in
previously issued financial statements.
The implementation of GASB Statement No. 34 caused the opening fund balance at December
31,2002, to be restated in terms of "net assets" as follows:
Total fund balances - governmental funds - at December 31,2002
Add: Cost of capital assets at December 31, 2002
Less: Accumulated depreciation at December 31,2002
Less: Non-current liabilities:
Long-term debt outstanding at December 31, 2002
Compensated absences payable at December 31,2002
Accrued interest payable at December 31, 2002
Add: Deferred revenue at December 31,2002
69
$ 18,572,228
63,552,455
(11,998,247)
(32,653,600)
(377,978)
(541,544 )
3,040,626
$ 39,593,940
CITY OF STILLWATER, MINNESOTA
Notes to the Financial Statement (Continued)
December 31, 2003
NOTE 17 SPECIAL ITEM
On September 3, 2002, the remaining buildings of the Minnesota Territorial Prison were destroyed
by fire. The Prison was located on the north end of town and was owned by the City. An
insurance settlement of $2,199,500 was received in mid 2003 for the destruction of the property.
This event has been classified as a special item primarily due to the significance of the insurance
settlement amount and infrequency in occurrence.
70
.
.
e
.
Combining Financial Statements
.
e
.
Nonmajor Governmental Funds
Special Revenue Funds
Special revenue funds are used to account for specific revenues that are restricted to expenditures for
a particular purpose.
Soecial Events Fund - to account for special events held within the City and sponsored by City civic
organizations. Financing is primarily from the General fund and service charges.
librarv Donations Fund - to account for fund received specifically used for library functions that are
not part of the library operating budget.
Park Dedication Fund - to account for fees paid by developers and legally restricted to capital outlay
for City parks.
Dutch Elm Control Fund - to account for diseased tree removal and containment within the City.
Public Safetv Proarams Fund - to account for funds received for the City's public safety programs.
. Affordable Housina Fund - to account for funds received for the City's affordable housing program.
Grants Fund - to account for grant funds received used to fund various projects/services within the
City.
.
CITY OF STillWATER, MINNESOTA
COMBINING BALANCE SHEET .
NONMAJOR GOVERNMENTAL FUNDS
December 31,2003
Special Revenue
Special Library Park Dutch Elm
Events Donations Dedication Control
ASSETS
Cash and pooled investments $ 4,515 $ 565,332 $ 69,182 $
Accrued interest receivable 3,440 508
Accounts receivable 2,300
Due from other governments
Total Assets 4,515 571,072 69,690
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable
Contracts payable 13,734
Due to other governments 136
Interfund payable
Total Liabilities 13,870
Fund balance:
Reserved for: .
Capital projects 293,723
Unreserved reported in:
Designated:
Special Revenue Funds
Undesignated:
Special Revenue Funds 4,515 263,479 69,690
Total fund balance 4,515 557,202 69,690
Total liabilities and fund balance $ 4,515 $ 571,072 $ 69,690 $
.
74
.
.
.
Public Safety
Programs
Total
Nonmajor
Governmental
Funds
Affordable
Housing
Grants
$ 186,961 $ 60,626 $ 76,691
678 332 130
$
963,307
5,088
2,300
9,713
980,408
613 9,100
188,252 60,958 85,921
2,447 16,131 18,578
27,506 41,240
47 183
9,100 9,1 00
2,494 52,737 69,101
293,723
110,000 110,000
75,758 60,958 33,184 507,584
185,758 60,958 33,184 911,307
$ 188,252 $ 60,958 $ 85,921 $ 980,408
75
CITY OF STILLWATER, MINNESOTA
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE .
NONMAJOR GOVERNMENTAL FUNDS
Year Ended December 31,2003
Special Revenue
Special Library Park Dutch Elm
Events Donations Dedication Control
REVENUES
Intergovernmental $ $ $ $ 590
Fines and forfeits
Interest 9,923 1 ,467
Donations 12,500 427,117
Miscellaneous 27,000
Total revenues 39,500 437,040 1 ,467 590
EXPENDITURES
Current:
General government
Public safety
Public works 3,150
Culture and recreation 46,985 384,862 1,200
Economic development
Total expenditures 46,985 384,862 1,200 3,150 .
Excess (deficiency) of revenues
over expenditures (7,485 ) 52,178 267 (2,560)
OTHER FINANCING SOURCES (USES)
Transfers in 12,000 1,052
Transfers (out) (50,000)
Total other financing sources (uses) 12,000 (50,000) 1,052
Net change in fund balance 4,515 52,178 (49,733) (1,508)
Fund balance-January 1 505,024 119,423 1,508
Fund balance-December 31 $ 4,515 $ 557,202 $ 69,690 $
.
76
.
Total
Nonmajor
Public Safety Affordable Governmental
Programs Housing Grants Funds
$ $ $ 662,868 $ 663,458
12,990 12,990
1,957 958 375 14,680
114,104 553,721
2,096 60,000 89,096
131,147 60,958 663,243 1,333,945
1,043 1,043
16,354 16,354
51,631 54,781
433,047
601,092 601,092
. 16,354 653,766 1,106,317
114,793 60,958 9,477 227,628
3,500 16,552
(50,000)
3,500 (33,448)
118,293 60,958 9,477 194,180
67,465 23,707 717,127
$ 185,758 $ 60,958 $ 33,184 $ 911,307
.
77
.
Other Supplementary Information
.
.
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF
SPECIAL REVENUE FUND - LIBRARY DONATIONS FUND .
BALANCE SHEET
December 31, 2003
Mcluer- Hollis R. AliceR. Tozer Carl
Minerva Webster Murdock Murdock Foundation Nelson
Library Library Library Library Library Library
ASSETS
Cash and pooled investments $ 77,122 $ 52 $ 2,519 $ 1 ,592 $ 3,329 $ 763
Accrued interest receivable 504 17 11 11 5
Accounts receivable
Taxes receivable:
Delinquent
Due from county
Special assessments receivable:
Delinquent
Deferred
Due from County
Due from other governments
Advance to other funds
Prepaid items
Total Assets 77,626 52 2,536 1,603 3,340 768
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable .
Contracts payable
Salaries payable
Due to other governments 20
Compensated absences payable
Deposits payable
Deferred revenue
Total Liabilities 20
Fund balance:
Reserved for:
Prepaid items
Debt service
Capital projects
Advance to other funds
Unreserved reported in:
Designated:
Undesignated:
Special Revenue Funds 77,606 52 2,536 1,603 3,340 768
Total fund balance 77 ,606 52 2,536 1,603 3,340 768
Total liabilities and fund balance $ 77,626 $ 52 $ 2,536 $ 1,603 $ 3,340 $ 768
.
80
.
Doctor H. Total
Van Meier Marvel Library Library Miscellaneous Library
Library Old Design Construction Donations Donations
$ 1,572 $ 1,244 $ 169,410 $ 290,776 $ 16,953 $ 565,332
11 8 2,114 647 112 3,440
2,300 2,300
.
.
1,583
1,583
1,583
$ 1 ,583
1,252
1,252
1,252
$ 1,252
171,524
13,734
13,734
157,790
157,790
$ 171,524
293,723
17,065
571,072
13,734
116
136
116
13,870
293,723
293,723
293,723
16,949
16,949
263.479
557,202
$ 293,723
$
$
17,065
571,072
81
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF
SPECIAL REVENUE FUND - LIBRARY DONATIONS FUND
STATEMENT OF REVENUES, EXPENDITURES AND .
CHANGES IN FUND BALANCE
Year Ended December 31,2003
Mcluer- Hollis R. Alice R. Tozer
Minerva Webster Murdock Murdock Foundation
Library Library Library Library Library
Revenues:
Interest $ 1,455 $ 1 $ 47 $ 31 $ 31
Donations
Total revenues $ 1 ,455 $ 1 $ 47 $ 31 $ 31
Expenditures:
Supplies $ 1,777 $ $ $ 231 $ 379
Revenues over (under)
expenditures $ (322) $ 1 $ 47 $ (200) $ (348)
Fund balance, January 1 77,928 51 2,489 1,803 3,688
Fund balance, December 31 $ 77,606 $ 52 $ 2,536 $ 1,603 $ 3,340 .
-
.
82
.
Carl
Nelson
Library
Doctor H.
Van Meier
Library
Marvel
Old
Library
Design
Total
Library Miscellaneous Library
Construction Donations Donations
$ 15 $ 30 $ 23 $ 6,099 $ 1,866 $ 325 $ 9,923
160,810 262,112 4,195 427,117
$ 15 $ 30 $ 23 $ 166,909 $ 263,978 $ 4,520 $ 437,040
$ 239 $ 154 $ $ 377,544 $ 40 $ 4,498 $ 384,862
$ (224 ) $ (124) $ 23 $ (210,635) $ 263,938 $ 22 $ 52,178
992 1,707 1,229 368,425 29,785 16,927 505,024
$ 768 $ 1,583 $ 1,252 $ 157,790 $ 293,723 $ 16,949 $ 557,202
.
.
83
.
STATISTICAL SECTIO \j
.
.
CITY OF STillWATER, MINNESOTA
GENERAL GOVERNMENT EXPENDITURES BY FUNCTION (1)
lAST TEN FISCAL YEARS
.
Culture
General Public Public and
Year" Government Safety Works Recreation
1994 $ 1 ,162,279 $ 2,157,629 $ 943,691 $ 970,289
1995 2,062,666 2,4 75,285 1,088,805 1,217,943
1996 2,495,899 2,522,258 1,193,905 1,182,317
1997 2,234,837 2,566,561 1,481,606 1,566,433
1998 1,825,048 2,695,509 1,352,138 1,866,672
1999 2,560,956 2,722,326 1,387,411 2,344,816
2000 1,989,030 2,952,033 1,594,734 3,066,589
2001 2,671,930 3,051,840 2,515,401 2,468,842
2002 2,762,985 3,952,345 1,693,251 2,909,370
2003 2,174,152 3,194,439 1,655,315 3,136,320
(1) Includes general, special revenue and debt service funds.
.
.
86
.
.
.
Debt
Service Total
$ 6,311,020 $ 11,544,908
2,792,254 9,636,953
5,073,515 12,467,894
3,566,432 11 ,415,869
3,966,975 11,706,342
4,531,416 13,546,925
4,071,761 13,674,147
7,894,813 18,602,826
4,461,835 15,779,786
4,797,422 14,957,648
87
CITY OF STILLWATER, MINNESOTA
.
GENERAL GOVERNMENT REVENUES BY SOURCE (1)
LAST TEN FISCAL YEARS
Licenses Charges
and for
Year Taxes Permits Fines Services
1994 $ 2,747,680 $ 208,845 $ 102,689 $ 480,589
1995 2,961,332 246,525 129,681 536,105
1996 3,603,929 273,292 150,498 613,396
1997 3,913,020 266,858 140,673 639,257
1998 4,167,214 296,194 181,676 978,637
1999 4,275,313 385,293 186,981 1,625,841
2000 4,295,344 576,281 130,007 1,578,521
2001 4,490,019 652,644 135,800 2,165,434
2002 5,413,690 748,800 116,793 2,217,550
2003 6,165,897 691,822 133,379 2,479,835
(1) Includes general, special revenue and debt service funds. .
.
88
.
Intergovern- Special
mental Assessments Interest Miscellaneous Total
$ 2,049,323 $ 2,015,602 $ 434,533 $ 217,446 $ 8,256,707
2,147,770 1,192,734 509,939 1,044,854 8,768,940
2,964,791 1,156,045 423,629 449,965 9,635,545
2,848,639 886,793 396,858 1,685,167 10,777,265
2,545,232 1,064,560 464,151 716,873 10,414,537
3,200,387 921,618 440,135 586,411 11,621,979
2,618,431 1,219,235 622,117 345,251 11,385,187
3,028,882 754,621 418,663 280,257 11,926,320
2,767,393 552,620 200,270 1,276,204 13,293,320
2,239,608 373,104 163,013 918,951 13,165,609
.
.
89
CITY OF STILLWATER, MINNESOTA
PROPERTY TAX LEVIES AND COLLECTIONS .
LAST TEN FISCAL YEARS
Percent
Current of Current
Operating Debt Total Tax Tax Tax
Year Tax Levy Tax Levy Levy (1) Collection Collection
1994 $ 1,938,704 $ 830,746 $ 2,769,450 $ 2,737,042 98.8%
1995 2,061,966 957,684 3,019,650 2,964,348 98.2%
1996 2,275,445 1,321,013 3,596,458 3,572,152 99.3%
1997 2,423,816 1,517,293 3,941 ,109 3,889,199 98.7%
1998 2,557,684 1,659,302 4,216,986 4,111,582 97.5%
1999 2,737,793 1,499,592 4,237,385 4,178,056 98.6%
2000 2,794,420 1,520,689 4,315,109 4,240,410 98.3%
2001 3,098,928 1,601,657 4,700,585 4,620,566 98.3%
2002 4,034,297 1,890,540 5,924,837 5,822,435 98.3%
2003 4,261,183 2,342,774 6,603,957 6,496,453 98.4%
(1) Beginning with payable year 2002, Market Value Homestead Credit is included in
the operating levy.
.
.
90
.
Ratio of
Total Tax Ratio of
Delinquent Total Collection Outstanding Delinquent
Tax Tax to Total Delinquent Taxes to
Collection Collection Levy Taxes Total Levy
$ 17,678 $ 2,754,720 99.5% $ 83,035 3.0%
(3,027) 2,961,321 98.1% 79,877 2.6%
25,370 3,597,522 100.0% 60,124 1.7%
16,890 3,906,089 99.1% 51,617 1.3%
30,743 4,142,325 98.2% 114,902 2.7%
86,596 4,264,652 100.6% 78,001 1.8%
46,582 4,286,992 99.3% 93,554 2.2%
57,799 4,678,365 99.5% 111,556 2.4%
53,222 5,875,657 99.2% 122,275 2.1%
85,011 6,581,464 99.7% 132,665 2.0%
.
.
91
CITY OF STILLWATER, MINNESOTA
ASSESSED AND ESTIMATED ACTUAL VALUE OF PROPERTY (1)
LAST TEN FISCAL YEARS
.
Real Property Personal Property
Payable Net Tax Market Net Tax Market
Year Capacity Value Capacity Value
1994 $ 9,729,157 $ 515,358,700 $ 333,870 $ 7,287,100
1995 10,515,068 559,030,600 345,204 7,533,500
1996 11,393,297 597,878,100 326,503 7,148,400
1997 12,338,176 638,333,700 340,718 7,448,100
1998 12,405,405 697,090,600 308,081 7,740,500
1999 11,992,164 736,086,100 278,551 7,994,100
2000 13,016,251 805,585,700 281,708 8,292,900
2001 14,394,149 885,854,000 290,045 8,538,100
2002 12,006,624 1,026,719,800 180,411 9,026,800
2003 14,082,742 1,207,033,300 187,569 9,384,700
.
(1 ) Information obtained from Washington County, Minnesota Assessor's Office.
.
92
.
.
.
Net Tax
Capacity
$ 10,063,027
10,860,272
11,719,800
12,678,894
12,713,486
12,270,715
13,297,959
14,684,194
12,187,035
14,270,311
Total
Market
Value
$ 522,645,800
566,564,100
605,026,500
645,781,800
704,831,100
744,080,200
813,878,600
894,392,100
1,035,746,600
1,216,418,000
Ratio of
Net Tax Capacity to
Total Market Value
1.9
1.9
1.9
2.0
1.8
1.6
1.6
1.6
1.2
1.2
93
CITY OF STILLWATER, MINNESOTA
PROPERTY TAX RATES - PER $1,000 OF ASSESSED TAX CAPACITY VALUE (1) .
DIRECT AND OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
City County
Debt Debt
Operating Service Total Operating Service Total
Tax Tax Tax Tax Tax Tax
Payable Capacity Capacity Capacity Capacity Capacity Capacity
Year Rate Rate Rate Rate Rate Rate
1994 25.371 4.255 29.626 25.488 2.710 28.198
1995 22.037 8.880 30.917 23.490 4.731 28.221
1996 22.332 12.962 35.294 23.324 4.118 27.442
1997 21.386 13.383 34.769 21.935 3.631 25.566
1998 22.608 14.540 37.148 22.650 3.519 26.169
1999 24.978 13.577 38.555 24.264 3.337 27.601
2000 23.151 12.599 35.750 22.4 79 3.465 25.944
2001 23.534 12.163 35.697 20.415 3.582 23.997
2002 36.372 17.045 53.417 27.215 4.542 31.757
2003 34.044 18.717 52.761 26.570 3.726 30.296
.
(1 ) Information obtained from Washington County, Minnesota Auditor's Office.
Property tax rates (tax capacity rates) are determined by dividing the total tax
levy by the tax capacity calculated by applying a statutory formula to estimated
market value of the property.
.
94
.
School Other
Debt
Operating Service Total Total
Tax Tax Tax Tax Tax
Capacity Capacity Capacity Capacity Capacity
Rate Rate Rate Rate Rate
55.797 6.889 62.686 6.955 127.465
60.213 6.880 67.093 6.015 132.246
56.881 8.349 65.230 5.964 133.930
50.882 10.880 61.762 5.613 127.710
46.874 11.4 75 58.349 6.273 127.939
42.107 11.915 54.022 7.305 127.483
36.583 13.851 50.434 6.870 118.998
37.985 12.702 50.687 6.553 116.934
13.254 15.223 28.477 4.647 118.298
11.689 14.975 26.664 5.064 114.785
.
.
95
CITY OF STILLWATER, MINNESOTA
SCHEDULE OF PRINCIPAL TAXPAYERS (1)
Ten of the Largest Taxpayers in the City
Taxpayer
Type of Property
Super Valu Holdings
NSP/Excel Energy
Dayton/Hudson Corporation
MN Mining & Manufacturing
Andersen Corporation
Diasorin
Lakeview Memorial Hospital
Division Place II Associates
Mainstream Dev Partnership
Urban Associates/Stillwater
Commercial
Electric Utility
Commercial
Commercial
Commercial
Industrial
Commercial
Commercial
Commercial
Commercial
$
Total
Net Tax
Capacity
229,164
102,342
144,136
127,832
104,758
103,426
97,456
88,738
76,518
69,102
$ 1,143,472
(1) Information obtained from Washington County, Minnesota Auditor's Office.
Represents 8.0% of the City's 2003 Net Tax Capacity.
96
.
.
.
CITY OF STILLWATER, MINNESOTA
.
SPECIAL ASSESSMENT BILLINGS & COLLECTIONS
LAST TEN FISCAL YEARS
Fiscal Year
Special
Assessment
Billings
Special
Assessment
Collections (1)
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
$
921,847
981,513
884,462
966,646
938,612
922,810
991,839
853,289
834,898
852,250
$ 3,316,426
1,640,133
1,442,969
1,137,940
1,250,256
1,653,790
1,413,254
866,049
1,169,295
954,720
.
(1) Includes prepayments, current and delinquent collections.
.
97
CITY OF STILLWATER, MINNESOTA
RATIO OF NET GENERAL OBLIGATION BONDED DEBT
TO ASSESSED VALUE AND NET GENERAL OBLIGATION DEBT PER CAPITA .
Gross Less Debt
Payable Net Tax Bonded Service
Year Population (1 ) Capacity (2) Debt (3) Fund (4)
1994 15,350 $ 10,063,027 $ 4,550,000 $ 891,184
1995 15,649 10,860,272 4,040,000 1,058,614
1996 15,906 11,719,800 8,435,000 1,604,748
1997 16,069 12,678,894 8,250,000 1,459,219
1998 16,133 12,713,486 9,775,000 1,740,132
1999 16,193 12,270,715 8,585,000 1,336,106
2000 15,323 13,297,959 9,190,000 1,694,147
2001 15,589 14,684,194 8,261,665 1,543,618
2002 16,109 12,187,035 15,258,332 1,699,247
2003 16,673 12,532,816 15,890,000 2,297,197
(1) Estimates from Metropolitan Council, except for 2000, which is per the US census. .
(2) Information obtained from Washington County, Minnesota Assessor's Office
(3) Amount does not include debt to be paid from special assessments, tax increments
or other revenues.
(4) Amount available for repayment of general obligation bonds
.
98
.
.
.
Ratio of
Net Bonded
Net Debt Net Bonded
Bonded to Net Tax Debt per
Debt Capacity Capita
$ 3,658,816 36.4 % $ 238.36
2,981,386 27.5% 190.52
6,830,252 58.3% 429.41
6,790,781 53.6% 422.60
8,034,868 63.2% 498.04
7,248,894 59.1% 447.66
7,495,853 56.4% 489.19
6,718,047 45.8% 430.95
13,559,085 111.3% 841.71
13,592,803 108.5% 815.26
99
CITY OF STILLWATER, MINNESOTA
COMPUTATION OF LEGAL DEBT MARGIN
December 31, 2003
Estimated Market Value (1)
Legal debt margin:
Debt limitation - 2% of estimated market value
Total bonded debt
Less: Improvement bonds
TIF bonds
Revenue bonds
Total debt applicable to limitation
Legal debt margin
$ 29,955,000
(1,995,000)
(5,635,000)
(6,435,000)
$ 1,216,418,000
$ 24,328,360
15,890,000
$
8,438,360
(1) Information obtained from Washington County, Minnesota Assessor's Office
100
.
.
.
.
.
.
CITY OF STILLWATER, MINNESOTA
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION BONDED DEBT (1)
TO TOTAL GENERAL GOVERNMENT EXPENDITURES
Total Ratio of
General Debt Service
Total Government to General
Interest Debt Expenditures Governmental
Fiscal Year Principal (2) Service (3) Expenditures
1994 325,000 247,068 572,068 11,544,908 5.0%
1995 510,000 236,977 746,977 9,636,953 7.8%
1996 1,135,000 204,205 1,339,205 12,467,894 10.7%
1997 890,000 488,349 1,378,349 11 ,415,869 12.1%
1998 975,000 401,494 1,376,494 11,706,342 11.8%
1999 1,190,000 415,853 1,605,853 13,546,925 11.9%
2000 680,000 405,983 1,085,983 13,674,147 7.9%
2001 928,335 452,212 1,380,547 18,602,826 7.4%
2002 843,333 555,847 1,399,180 15,779,786 8.9%
2003 913,332 678,898 1 ,592,230 14,957,648 10.6%
(1) General obligation bonds reported in the enterprise funds, tax increment, improvement debt
with government commitment and revenue bonds have been excluded.
(2) Excludes bond issuance and other costs.
(3) Includes general, special revenue and debt service funds.
101
CITY OF STillWATER, MINNESOTA
COMPUTATION OF DIRECT AND OVERLAPPING BONDED DEBT
General Obligation Bonds
December 31,2003
.
Gross
General
Obligation
Bonded
Debt
Outstanding
Percentage
Applicable
to City
Net
Amount
Applicable
to City
Direct:
City of Stillwater $ 15,890,000 (1) 100% $ 15,890,000
Overlapping:
Independent School District # 834 $ 58,985,000 (2) 24.3% $ 14,333,355
Washington County & HRA 67,305,000 (2) 7.0% 4,711,350
Northeast Metro Tech #916 2,020,000 (2) 3.1% 62,620
Metropolitan Council 24,290,000 (2) 0.6% 145,740
Regional Transit 160,085,000 (2) 0.7% 1,120,595
Total Overlapping $ 20,373,660 .
Total Direct and Overlapping Bonded Debt: $ 36,263,660
(1) Excludes general obligation bonds reported in the enterprise funds and general obligation
improvement, tax increment financing, and revenue bonds.
(2) Information obtained from Washington County, Minnesota Auditor's office.
.
102
CITY OF STillWATER, MINNESOTA
.
DEMOGRAPHIC STATISTICS
Year
City of Stillwater
Population (1)
Washington County
Per Capita Unemployment
Income (2) (4) Percentage (3)
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
15,350
15,649
15,906
16,069
16,133
16,193
15,323
15,589
16,109
16,673
23,099
25,388
26,706
27,265
30,399
32,547
35,326
36,555
N/A
N/A
3.0
2.7
2.8
2.1
1.7
1.8
2.2
2.6
3.6
3.9
(1) Estimates from Metropolitan Council, except for 2000 which is per the U.S. Census.
. (2) Information from State Demographers Office (Bureau of Economic Analysis Report).
(3) Information from Jobs Training Research Statistics Department.
(4) Information not available is labeled N/A.
.
103
(1) Information obtained from Washington County, Minnesota Auditor's Office.
(2) In thousands
(3) Information obtained from building permits, issued by the City of Stillwater.
.
.
104
CITY OF STILLWATER, MINNESOTA
.
SCHEDULE OF INSURANCE IN FORCE AND OFFICIAL'S BONDS
December 31,2003
Coverage
Comprehensive general liability
Bodily injury
Property damage ($500 deductible)
Amount
$1,000,000
1,000,000
Contractual liability:
Personal injury liability
Property damage
1,000,000
1,000,000/1,000,000
Automobile and fire truck liability ($500 deductible)
1,000,000
Uninsured motorist ($500 deductible)
1,000,000
Errors and Omissions (90% of loss)
500,000
Automobile and fire truck physical damage (scheduled vehicles):
Collision ($500 deductible)
Comprehensive ($100 deductible)
ACV
ACV
.
Property (Blanket limit per occurrence) ($500 deductible)
28,014,413
Open meeting law defense
50,000
Loss of revenue
5,000,000
Library - paintings and photographs
500,000
Land use liability ($500 deductible)
1,000,000
Worker's compensation
Statutory
Crime insurance ($500 deductible):
Inside/Outside
100,000
Flood insurance:
Building-scheduled ($1,000 deductible)
Contents-scheduled ($1,000 deductible)
19,100/23,100
182,400/182,400
Public officials and Employees liability
Firefighters liability
. Police liability
1,000,000
1,000,000
1,000,000
Officials Bonds
City Treasurer: Larry Hansen ($500 deductible)
Employee Blanket Bond ($500 deductible)
Amount
150,000
150,000
105
CITY OF STILLWATER, MINNESOTA
MISCELLANEOUS STATISTICS
December31,2003
Date of Incorporation
. Form of Government
1854
Mayor/Council
Area of City . .
Government facilities and services:
Miles of streets
Number ofstre~t lights
Growth:
Number of building permits
Value Of building permits
Number of Employees:
Full-time
Part-time/seasonal
Police Protection:
Number of fulHime pefsonneland officers
Number of part-time personnel
Number of patrol units
Number of law violations:
Citations & arrests
Traffic violations
Parking violations
Fire Protection: .
Number of full-time personnel and officers
NLlmberbf part-time personnel and volunteers
Number of calls answered
Number of inspections conducted .
Culture andRecreation:
Area .of Parks & Open Space
Fieldhouse
Ice arena (Sheets of Ice)
library .
Picnic Shelters
Basketball courts
Boat launches
Fishing pier
Horseshoe courts
Skating rinks
Soccer fields
Softball.fields
Swimming beach
Tennis courts
Volleyball courts
Elections:
Registered voters last election
Number of votes cast last election .
Percentage .ofregistered voter participation
Sewerage System:.
MileS of sanitary sewers
Miles of storm sewers
Number of sewer connections
106
4,8~1 acres
91.54.
1,360
1,718'
$59,537,643
.49
54
23:5
3',
6
1,742.
1;931
3,675
8.5
32
1,192
235
. 516 acres
1
3
1
19
4
1
1
11
9
3
8
1
.12.
6
11;317
8,376.
.74.0%
84.16
32.58.
5,393
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9/3/04
Mayor Jay Kimble and City Council
Stillwater MN 55082
Re: Veterans Memorial
Stillwater MN
Dear Mayor and City Council:
Enclosed are the following attachments:
· Veterans Maintenance Agreement (green).
· Cub Foods parking usage (yellow).
· Cub Foods letter dated 9/2/04 (blue).
· Site plan showing paver expansion and Memorial upgrade (whit~),'
· Larson-Brenner plans/details (white). ' .
Narrative:
· Veterans Maintenance list.
· Maintenance by Veterans Committee within boundaries of the Veterans
Memorial.
· Veterans Committee pays all costs.
· Snow plowing details to be determined. '.. ..
· . Call Veterans Memorial (Dick Olsen - 439-5410) if .there are .anyissues. to
be added. .
· Cub parking lot usage.
· Numbers listed are open parking spaces not beingused~
· Handicap spaces have not been used by Cub.
· Cub approval letter. '.' ..... .... '" .' .
· Veterans Committee (Le., Dick Huelsmann and Dick Olsen) met with
Dennis Arth of Cub Foods on Wednesday 9/1/04.
· Site plan (note item numbers are listed on site plan).
· #2.1) relocate lower parking lot light pole.
o Pole is a distraction to the 'Wall of Honor";
o Lighting study will be completed by the VeteransC6mmittee to be
sure there is proper lighting of the lower parking lot-T~i~ study will
be sent to City staff before lighting pole would be relocated.
Honoring Our Heroes, then, now, and forever.
of the communities within School District #834
~
I
. Page #2
.
.
. Site Plan (con't)
. #2.2) Service flagpoles/flags at the top of the north retaining wall.
o Same locations as existing temporary flagpoles.
o Flagpoles will be 15'0" high or 20'0" high.
· #2.3) 15" letters (i.e., "Veterans Memorial").
o In the center of the wall for visibility from 3rd Street.
· #2.4) Permanent donor plaque.
o Plaque will be same as 'Wall of Honor" plaques.
· #2.5) Literature box (optional).
o Installation to be determined.
o This will contain information on the Memorial including order form
for granite pavers.
· #2.6) Lighting of interior of steeple
o This is to better light the steeple.
o Veterans Committee will review with city staff before lighting is
installed.
. #2.7) Remove existing Cub Foods flagpole at the corner of Pine Street
and 3rd Street.
· #2.8) Granite paver expansion
o The demand for pavers continues. Currently we have orders for
981 pavers.
o The Pine Street expansion (orange) will add 40 pavers and the
sidewalk to 4th Street (pink) will add 156 pavers. This will allow
1096 total pavers. City staff approved these areas because they
didn't change any parking.
o Yellow area will add 356 pavers for a total of 1452 pavers.
. There is a loss of 4 parking spaces.
o Initial design showed using 2 of the 4 parking spaces
. Veterans Committee will re-establish the location of the
handicap parking spaces as per direction of the City staff.
If you have any questions, call Dick Huelsmann (439-4300) or Dick Olsen (439-5410).
Thank you for your consideration.
~t:atr~ioticaIlY Y~urs,
~ ,/' /'
/.... /..~~
Dick uelsmann
~k. ~Ly-
Dick Olsen
Encl: 5 items
.
VETERANS MEMORIAL
MAINTENANCE LIST
(6/16/04)
WE HAVE A BEAUTIFUL VETERANS MEMORIAL THAT MUST BE PROPERLY
MAINTAINED FOR "OUR HEROES - THEN, NOW, & FOREVER"
.
1) CLEAN UP DEBRIS - PLACE IN TRASH CAN @ 3RD ST STAIRS (EVERY OTHER
DAY)
2) CLEAN PLAGUES (WEEKLY)
3) CLEAN INTERIOR LE 111!.RS (WEEKLY)
4) SWEEP W ALKW AYS & PAVER AREAS (EVERY OTHER DAY)
5) CLEAN BENLtu..S (AS NEEDED)
6) PULL WEEDS FROM PLANTING AREAS (WEEKLY)
{NOTE:
. MAINTENANCE OF FLOWERS- SPRINKLER SYSTEM AUTOMA TICALL Y
WATER FLOWERS BEDS EXCEPT @ NORTH CURVED FENCE LINE WIDCH
WIT..LREQUlRED HAND WATERING.
(EVERY 01 tu..R DAY)
. WATER TREES & SHRUBS AS REQUIRED. SPRINKLER SYSTEM DOESN'T
WATER TREES OR SHRUBS (AS REQUIRED)
. REPLACEMENT&TRIMMING OF SHRUBS BY OTHERS
7) CLEAN LENSE OF FLOODLITES & FLOODLIGHTS (WEEKLY)
8) REPORT TO JOHN KRAEMER (439-4350) OF ANY ITEMS REQUIRING SPECIAL
MAINTENANCE (i.e. FLAGS - FLOWERS - SHRUBS - PAVERS MAINTENANCE)
9) SNOWPLOWING (TBD)
10) GRASS CU I. uriG SW & NW OF "WALL OF HONOR" BY LtudS LENTZ.
11) Oltl1!.R ITEMS
11.1) DICK OLSEN WILL VERIFIY SPRINKLER SYSTEM TIMES WIBOB KANNEL
11.2) JOHN KRAEMER WILL REPLACE LITERATURE AS REQUIRED.
12) CONTRACT TERMS
12.1) WAGES
. PA Y/HR $15.00 LtltdS LENTZ $10.00 FOR LtJ.J.dS LENTZ' BOYS
. PAYMENT TO BE MADE (MOJ.'llltlLY) BY VETERAN COMlhu .i1!.E
. LtlJ.dS WILL CALL IN TIME TO DICK OLSEN @ 439-5410
12.2) ALL SlJ......LIES & EQUIPMENT TO BE PURCHASED BY 1tlJ!, \'1!.l1!.RANS
COMl\'l.l.II1!.E.
THIS MAINTENANCE LIST WILL BE MODlJ4l.1!.D AS REQUIRED.
.
VETERANS MEMORIAL
. CUB PARKING
LISTED BELOW ARE OPEN PARKING STALLS
DATE TIME UPPER LOT (81) LOWER LOT (54\ 4th ST LOT (19)
WED 6/16 1:15 PM 24 0 19 DO
THURS 6/17 11:00 AM 25 0 19 DO
FRl6/18 3:00 PM 34 31 17 DO
(NOT TRUE TEST)
WED 6/23 8:00 PM 32 24 19 DO
FRI 6/25 8:05 PM 45 25 19 DO
WED 6/23 1:30 PM 32 24 17 DO
WED 6/23 7:45 AM 30 10 17 JK
WED 6/23 11:35 AM 27 12 18 JK
FRI 6/25 8:05 AM 41 25 19 DO
FRI 6/25 8:45 AM 29 ? 10 JUK
MON 6/28 8:00 AM 41 12 19 JK
mURS 7/1 1 :30 PM 24 12 18 DO
WED7n 9:30 AM 25 15 18 DO
TUES 7/13 ? 21 13 20 JK
TUES 7/13 9:45 AM 13 ? 19 JUK
WED 7/14 9:45 AM 19 ? 19 JUK
MON 8/2 2:45 PM 28 19 12 DO
1 Ur.;S 8/17 9:15 AM 20 19 19 DO
MON 8/23 11:40 AM 12 15 19 DO
MON 8130 8:15 AM 17 16 19 DO
. NOTES: HAVEN'T SEEN ANYONE PARKING IN HDCP PARKING IN UPPER OR LOWER
LOTS.
.
SUPERVAUHNC.:,. : '/.,,1 I. :' ,":'1
S.ER_W
Corporal? Otfices
PO Box 990
Millreapolis, MN 55440
612 aZ8 4000
9/3/04
Mr. Dick Olsen
St. Croix Valley Community Foundation
Veteran's Memorial
PO Box 137
Stillwater. MN
Fax: 651-439-8555
Mr. Olsen
.
We approve the proposed expansion of the existing Veteran's Memorial located
across the street from our Cub Foods Office in Stillwater based on the following:
1. The expansion will be as shown on the Drawing from Larson Brenner
Architects dated 8/22/03
2. 4 Handicapped parking spaces will be eliminated which will be redrawn in a
new location within the lot by Larson Brenner. (Approximately 6 standard
spaces will be lost). The parking lot will be restriped at no cost to
SUPERV ALU.
3. One of the parking lot lights in the lower lot will be relocated to create a better
view of the Memorial. A lighting study assuring safe light levels will be
performed prior to relocation of light.
4. The timing of the expansion is not determined at this time.
5. All related costs will be the responsibility of others.
6. If additional parking is lost due to expansion of the Memorial SUPERV ALU
may need additional street parking. Discussions with the City will be
required.
Please call me at 952-828-4263 if you have any questions.
Sincerely,
~\ v\~9Y\-
-
Neil Ubson
SUPERV ALU, Director Office Facilities
cc: Dennis Arth, Gordy Farrington
.
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09/02/04
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SCALE: 3/4" = l' - 0"
LARSON BRENNER ARCHITECTS
09/02/04
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.
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2004-173
.
3M
Able Hose & Rubber, Inc.
Abrahamson Nurseries
Ace Hardware
Action Rental
Aggregate Divisions
American Test Center
Ammonia House
Amundson-Gritters, Kris
Ancom Technical Center
Anderson, Karen
Arch Wireless
Arcon Construction Co. Inc.
Aspen Mills
AT&T
AT & T Wireless
AWl Diversified
Berwald, Kathy
BMS Rescue Equipment
Braun Pump & Controls, Inc.
Brine's Market
Browns of Two Rivers, Inc.
Bryan Rock Products, Inc.
Carquest
Century Power Equipment
City of Cottage Grove
Clarey's Safety Equipment
Clark, LuAnn
CMC Rescue, Inc.
Coca Cola
Cole Papers, Inc.
Com cast
Corporate Express
Cub Foods
Cy's Uniforms
Dalco
DARE America
Drummond American
Duo- Safety Ladder Corp.
Emergency Medical Products, Inc.
EV AC Systems
Express Photo
Fairmont Plumbing & Heating
First Line
.
Sign Material
Hose
Landscaping Curve Crest Trail
Hardware & Sign Posts
Concrete Trailer, Hammer Drill
Concrete
Ground Ladder Testing
Repair Supplies Compressor
Park Deposit and Fee Refund
Repair Truck 6108
Refund Park Fee and Consumption/Cancelled
Pagers
North Hill Phase 2
Uniforms
Long Distance
Cell Phones
Trash Receptacle & Bike Rack,Parking Post
Reimburse Expenses GFOA Seminar
Rescue Rack
Install Sewer Grinder Pump Myrlte, Float
Meals Budget Meetings
Bumper
Lime
Equipment Repair Supplies
Chain Saw, Blades, Chains
Police-Lumberjack Days
Fire Extinguishers, Inspections,Adapters
Janitorial City & Public Works
Rescue Equipment
Concession Supplies
Cleaning Supplies
Cable
Paper, Labels & Binders
Water, Fire
Badges
Cleaning Supplies
Dare Workbooks
Glass Cleaner, Graffiti Remover
Heat Sensor Lable
Medical Supplies
SAR Pack
Processing
Annual Flow Test, Repair RPZ Valve
Concession Supplies
1,219.98
119.28
5,745.76
348.41
453.69
61.14
1,155.00
277.54
100.00
127.33
85.00
11.72
556,890.59
76.34
111.48
611.04
16,343.00
26.25
102.00
27,686.53
100.19
155.50
12.20
359.40
478.43
5,404.52
512.31
737.23
1,123.07
880.80
52.97
78.27
322.68
23.94
150.73
62.87
216.00
702.13
30.97
478.03
198.87
44.25
405.00
280.60
EXHIBIT" A" TO RESOLUTION #2004-173
Fitzgerald, Sue
Franklin Covey
Fred's Tire
GCR Minneapolis Truck Tire CTR
Gopher State One - Call
Grand Prix Vending
Greeder Electric
GSSC
Harrison, Sharon
Heritage Printing
Hillyard
Holiday
Iceman Industries
Ikon Office Solutions
Integra Telecom
Interstate All Battery Center
J H Larson Company
Kath Fuel Oil
Knauss, Chantell
Lake Country Door
Lake Management, Inc.
Legislative Associates, Inc.
LMC Insurance Trust
Lockrem, Richard
Magnuson Law Firm
McDonald Construction
Menards
MN Chiefs of Police Assoc.
MIDC Enterprises
MN Dept of Admin, Intertechnologies
MN State Fire Chiefs Association
MN State Fire Dept. Association
MTI Distributing
Municipal Emergency Services
NAPA
Nardini Fire Equipment Co., Inc.
Newman Traffic Signs
Nextel
Northern Tool & Equipment Co.
Oakdale, City of
Office Depot
On Site Sanitation
PC Solutions
Pearson Bras, Inc.
Peltier, Jen
Page 2
Mileage, Tracing Paper
Office Supplies
Tires
Tires
Billable Tickets
Concession Supplies
Electric Charge Myrtle Lift Pump, Wire Hoist
Alarm Monitoring
Mileage
Electronic Payment Flyers
Cleaning Chemicals
Fuel
Anti Icing Liquid
Maintenance Agreement
Telephone
Batteries
Benson Pond
Fuel
Reimburse Expenses MPELRA Conference
Repair Spings
Treatments Lily Lake
Legislative Service August
Municipality Ins. 3rd Installment
Planning Review
Professional Services
Grading Escrow Refund
Maintenance Supplies
Permits to Acquire
Valve
July Usage
Annual Conference
Dues
Equipment Repair Supplies
Repair Hurst Cutting Tool
Equipment Repair Supplies,Shop Lift
Silv-Ex Chemical
Sign Material
Cell Phones
Equipment Repair Supplies
Security Lumberjack Days
Office Supplies
Unit Rental
Maintenance Agreement
Seal Coat Project
Reimburse Class, Optra Transfer Kit
~
\
.
132.45
44.84
58.57
148.96
522.10
126.00
1,842.00
63.10
28.50
442.35
777.71
65.04
979.80
599.08
979.87
153.25
97.50
137.07
384.47
249.00
595.78
3,833.33 .
45,158.00
6,063.00
12,696.83
9,000.00
167.78
41.23
31.93
140.83
270.00
300.00
233.12
539.68
7,117.04
561.79
44.06
234.02
579.45
3,442.50
483.75
909.60
48.00
48,920.30 .
478.17
)
.
.
.
~
EXHIBIT" A" TO RESOLUTION #2004-173
Plant Health Associates, KD. Widin
Reed Business Information
River Valley Printing
Roberts Company, Inc.
Rose Floral
Royal Chemical
Russell, Steve
S&T
St. Croix Tree Service
Sandy's Office Coffee Service
Senn & Youngdahl
Sentry Systems, Inc.
Short Elliott Hendrickson, Inc.
Sprint
SRF Consulting Group, Inc.
State of MN, Natural Resources
Stillwater Gazette
Stillwater Motors
Stillwater Towing, Inc.
Stork
Swift, Mary
T.A. Schifsky & Sons
Telemetry & Process Controls
Toll
Turning Point
Twin City Hydro Seeding
UBC
United Rentals
US Bank
VenTek
Verizon Wireless
Vick, Charlotte
Walmart
Washington County Sheriff
Washington County Transportaion
Welsh Construction Inc.
Yocum Oil
Page 3
April thru Aug 11, 2004
Publications
Inspection Worksheets
Uniform Emblems
Bedding Plants
Hose & Turnout Cleaner
Reimburse Parking Expense,Computer Class
Office Supplies
Removal Diseased Trees
Coffee Supplies
Grading Escrow Refund
Maintenance Agreement
Stage 3 Flood Control, Engineering Services
Cell Phones
Floodwall Aesthetic Design Study
Creekside Wilds Grant Overpayment
Publications
Equipment Repair Supplies
Forfeiture Towing
North Hill Soil Testing
Reimburse Mileage GFOA Conference
Asphalt
North Hill Lift Station
Welding Supplies
Business Cards
Hydro Mulch
Building Supplies
Discharge Hose
Paying Agent Fees
Ticket Roll, Coin Changer
Cell Phones
Park Deposit Refund
Refreshment Lumber Jack Days Police
Security Lumber Jack Days
Traffic Services
Grading Escrow Refund
Fuel
1,440.00
297.96
104.37
30.35
43.69
224.82
166.00
9.32
2,343.00
87.00
4,500.00
130.62
683.34
56.94
2,215.37
850.00
24.30
593.40
170.41
485.50
56.25
658.38
24,688.00
157.76
144.84
4,121.00
87.45
271.58
1,561.39
678.25
225.75
50.00
396.51
7,314.68
79.78
4,750.00
4,236.29
838,019.19
EXHIBIT" A" TO RESOLUTION #2004-173
MANUAL CHECKS AUGUST
GFOA
MN Dept. of Public Safety
Postmaster
Rice Lake Police Dept.
Xcel
ADDENDUM TO BILLS
Qwest
Software House International Inc
Wa County Trnsportation
Xcel
Adopted by the City Council this
7th Day of Septembert, 2004
~
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\. .
Page 4
.
CAFR Review Fee
Title & Registration
Postage Utility Billing
Towing Fee
Electricity & Gas
415.00
13.50
2,021.89
75.00
10,270.13
Phone Service
Microsoft Licensing
Traffic Svs & Striping
Gas & Electric
328.92
12,950.26
6,730.15
24,941.58
.
.
.-
:
.
.
.
STAFF REQUEST ITEM
Department: MIS
Date: 09/07/04
DESCRIPTION OF REQUEST (Briefly outline what the request is)
Purchase of laptop computer for the Public Works dept.
FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with
this request and the proposed source of the funds needed to fund the request)
1545.09 plus tax. Money has been requested for this item in Capital Outlay.
ADDITIONAL INFORMATION ATTACHED Yes X
No
ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK
A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY
SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE
COUNCIL MATERIAL PACKET.
D~
Submitted by: Rose Holman y /
Date: 09/07/04
State Stor€' .
#
Page 1 of2 '"
Minnesota State Store - Contract # 425038 r92~00151 WSCA:Current E-qllote
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6004963116 Detail
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Dell recommendsMicrosoft@ Windows@ XP Professional
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Saved By
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Description
Notes 1 Comments
Purchasing Agent's'Name
Notes J.Comments
ROSEM HOLMAN(RHOLMAN@C.I.STILLWATER.MN.US)
9/7/2004
10/22/2004
()
LAPTOP PW
BACK TO: Premier Home> My Cart
Pricing, specifications, availability, and terms of offers may change without notice and DO NO,. INql.)DEPlPPUc:PlBLE SHIPPING PlN['
HANDLING CHPlRGES OR TI\XES. Please note that Dell cannot be responsible forlypographicOiI qrother errors, and reserves the right.
or cancel any orders resulting from such errors. Refer to your invoice for final infonnation regarding order detail,in~luding tax & shipping .
Offers not necessarilyc:ombinable. Prices have been rounded to the nearest dollar for cmlinedisplay. M sales are subject to Dell's Term
Conditions of Sale located atwww.delLcomunlessyouhave a separate writtenagreementwithD.ell. ....
http://cart.dell.com/rcomm/basket asp
9/712004
.
LIST OF BILLS
EXHIBIT n An TO RESOLUTION #2004-173
.
3M
Able Hose & Rubber, Inc.
Abrahamson Nurseries
Ace Hardware
Action Rental
Aggregate Divisions
American Test Center
Ammonia House
Amundson-Gritters, Kris
Ancom Technical Center
Anderson, Karen
Arch Wireless
Arcon Construction Co. Inc.
Aspen Mills
AT&T
AT & T Wireless
AWl Diversified
Berwald, Kathy
BMS Rescue Equipment
Braun Pump & Controls, Inc.
Brine's Market
Browns of Two Rivers, Inc.
Bryan Rock Products, Inc.
Carquest
Century Power Equipment
City of Cottage Grove
Clarey's Safety Equipment
Clark, LuAnn
CMC Rescue, Inc.
Coca Cola
Cole Papers, Inc,
Comcast
Corporate Express
Cub Foods
Cy's Uniforms
Dalco
DARE America
Drummond American
Duo- Safety Ladder Corp.
Emergency Medical Products, Inc.
EV AC Systems
Express Photo
Fairmont Plumbing & Heating
First Line
.
Sign Material
Hose
Landscaping Curve Crest Trail
Hardware & Sign Posts
Concrete Trailer, Hammer Drill
Concrete
Ground Ladder Testing
Repair Supplies Compressor
Park Deposit and Fee Refund
Repair Truck 6108
Refund Park Fee and Consumption/Cancelled
Pagers
North Hill Phase 2
Uniforms
Long Distance
Cell Phones
Trash Receptacle & Bike Rack,Parking Post
Reimburse Expenses GFOA Seminar
Rescue Rack
Install Sewer Grinder Pump Myrlte, Float
Meals Budget Meetings
Bumper
Lime
Equipment Repair Supplies
Chain Saw, Blades, Chains
Police-Lumberjack Days
Fire Extinguishers, Inspections,Adapters
Janitorial City & Public Works
Rescue Equipment
Concession Supplies
Cleaning Supplies
Cable
Paper, Labels & Binders
Water, Fire
Badges
Cleaning Supplies
Dare Workbooks
Glass Cleaner, Graffiti Remover
Heat Sensor Lable
Medical Supplies
SAR Pack
Processing
Annual Flow Test, Repair RPZ Valve
Concession Supplies
1,219.98
119.28
5,745.76
348.41
453.69
61.14
1,155.00
277.54
100.00
127.33
85.00
11.72
556,890.59
76.34
111 .48
611.04
16,343.00
26.25
102.00
27,686.53
100.19
155.50
12.20
359.40
478.43
5,404.52
512.31
737.23
1,123.07
880.80
52.97
78.27
322.68
23.94
150.73
62.87
216.00
702.13
30.97
478.03
198.87
44.25
405.00
280.60
EXHIBIT" A" TO RESOLUTION #2004-173
Fitzgerald, Sue
Franklin Covey
Fred's Tire
GCR Minneapolis Truck Tire CTR
Gopher State One - Call
Grand Prix Vending
Greeder Electric
GSSC
Harrison, Sharon
Heritage Printing
Hillyard
Holiday
Iceman Industries
Ikon Office Solutions
Integra Telecom
Interstate All Battery Center
J H Larson Company
Kath Fuel Oil
Knauss, Chantell
Lake Country Door
Lake Management, Inc.
Legislative Associates, Inc.
LMC Insurance Trust
Lockrem, Richard
Magnuson Law Firm
McDonald Construction
Menards
MN Chiefs of Police Assoc.
MIDC Enterprises
MN Dept of Admin, Intertechnologies
MN State Fire Chiefs Association
MN State Fire Dept. Association
MTI Distributing
Municipal Emergency Services
NAPA
Nardini Fire Equipment Co., Inc.
Newman Traffic Signs
Nextel
Northern Tool & Equipment Co.
Oakdale, City of
Office Depot
On Site Sanitation
PC Solutions
Pearson Bros, Inc.
Peltier, Jen
Page 2
Mileage, Tracing Paper
Office Supplies
Tires
Tires
Billable Tickets
Concession Supplies
Electric Charge Myrtle Lift Pump, Wire Hoist
Alarm Monitoring
Mileage
Electronic Payment Flyers
Cleaning Chemicals
Fuel
Anti Icing Liquid
Maintenance Agreement
Telephone
Batteries
Benson Pond
Fuel
Reimburse Expenses MPELRA Conference
Repair Spings
Treatments Lily Lake
Legislative Service August
Municipality Ins. 3rd Installment
Planning Review
Professional Services
Grading Escrow Refund
Maintenance Supplies
Permits to Acquire
Valve
July Usage
Annual Conference
Dues
Equipment Repair Supplies
Repair Hurst Cutting Tool
Equipment Repair Supplies,Shop Lift
Silv-Ex Chemical
Sign Material
Cell Phones
Equipment Repair Supplies
Security Lumberjack Days
Office Supplies
Unit Rental
Maintenance Agreement
Seal Coat Project
Reimburse Class, Optra Transfer Kit
(
.
132.45
44.84
58.57
148.96
522.10
126.00
1,842.00
63.10
28.50
442.35
777.71
65.04
979.80
599.08
979.87
153.25
97.50
137.07
384.47
249.00
595.78 .
3,833.33
45,158.00
6,063.00
12,696.83
9,000.00
167.78
41.23
31.93
140.83
270.00
300.00
233.12
539.68
7,117.04
561.79
44.06
234.02
579.45
3,442.50
483.75
909.60
48.00
48,920.30 .
478.17
.
.
.
~
EXHIBIT n An TO RESOLUTION #2004-173
Plant Health Associates, KD. Widin
Reed Business Information
River Valley Printing
Roberts Company, Inc.
Rose Floral
Royal Chemical
Russell, Steve
S&T
St. Croix Tree Service
Sandy's Office Coffee Service
Senn & Youngdahl
Sentry Systems, Inc.
Short Elliott Hendrickson, Inc.
Sprint
SRF Consulting Group, Inc.
State of MN, Natural Resources
Stillwater Gazette
Stillwater Motors
Stillwater Towing, Inc.
Stork
Swift, Mary
TA Schifsky & Sons
Telemetry & Process Controls
Toll
Turning Point
Twin City Hydro Seeding
UBC
United Rentals
US Bank
VenTek
Verizon Wireless
Vick, Charlotte
Walmart
Washington County Sheriff
Washington County Transportaion
Welsh Construction Inc.
Yocum Oil
Page 3
April thru Aug 11, 2004
Publications
Inspection Worksheets
Uniform Emblems
Bedding Plants
Hose & Turnout Cleaner
Reimburse Parking Expense,Computer Class
Office Supplies
Removal Diseased Trees
Coffee Supplies
Grading Escrow Refund
Maintenance Agreement
Stage 3 Flood Control, Engineering Services
Cell Phones
Floodwall Aesthetic Design Study
Creekside Wilds Grant Overpayment
Publications
Equipment Repair Supplies
Forfeiture Towing
North Hill Soil Testing
Reimburse Mileage GFOA Conference
Asphalt
North Hill Lift Station
Welding Supplies
Business Cards
Hydro Mulch
Building Supplies
Discharge Hose
Paying Agent Fees
Ticket Roll, Coin Changer
Cell Phones
Park Deposit Refund
Refreshment Lumber Jack Days Police
Security Lumber Jack Days
Traffic Services
Grading Escrow Refund
Fuel
1,440.00
297.96
104.37
30.35
43.69
224.82
166.00
9.32
2,343.00
87.00
4,500.00
130.62
683.34
56.94
2,215.37
850.00
24.30
593.40
170.41
485.50
56.25
658.38
24,688.00
157.76
144.84
4,121.00
87.45
271.58
1,561.39
678.25
225.75
50.00
396.51
7,314.68
79.78
4,750.00
4,236.29
838,019.19
EXHIBIT" A" TO RESOLUTION #2004-173
MANUAL CHECKS AUGUST
GFOA
MN Dept. of Public Safety
Postmaster
Rice Lake Police Dept.
Xcel
ADDENDUM TO BILLS
Qwest
Xcel
Adopted by the City Council this
7th Day of Septembert, 2004
Page 4
CAFR Review Fee
Title & Registration
Postage Utility Billing
Towing Fee
Electricity & Gas
Phone Service
Gas & Electric
415.00
13.50
2,021.89
75.00
10,270.13
~
.
.
.
.
~emo
DATE:
September 3, 2004
TO:
Mayor and City Council
Chantell Knauss~
Director of Administration
FROM:
RE:
2004 Memorandum of Agreement for Drop Off Center Recycling Grant
Distribution with Washington County
Attached is the 2004 Memorandum of Agreement for Drop Off Center Recycling Grant
Distribution with Washington County. The term of the Agreement shall be from the date the
. County Board approves the Agreement to December 31, 2004.
The City of Stillwater is responsible for coordinating the joint drop-off recycling program with
the City of Bayport and the City of Oak Park Heights. The County will grant the City of
Stillwater $3,097. In addition, the City of Stillwater will receive a grant allocation of$388 for
the City of Bayport and $907 for the City of Oak Park Heights.
Recommendation
It is recommended the City Council adopt the attached Resolution approving the 2004
Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington
County.
MEMO. RECYCLING DROP-OFF CENTER AGREEMENT.2004-09-07
.
RESOLUTION 2004-174
APPROVING 2004 MEMORANDUM OF AGREEMENT FOR
DROP OFF CENTER RECYCLING GRANT DISTRIBUTION
WITH WASHINGTON COUNTY
BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the 2004
Memorandum of Agreement for Drop Off Center Recycling Grant Distribution with Washington
County is approved. The term of the Agreement shall be from the date the Agreement is
approved by the County Board to December 31, 2004.
Adopted by the Council this ih day of September 2004.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
.
.
2004
MEMORANDUM OF AGREEMENT
FOR
DROP OFF CENTER RECYCLING GRANT DISTRIBUTION
THIS AGREEMENT made and entered into by and between the County of Washington,
hereinafter referred to as the "County", and the City of Stillwater, hereinafter referred to as the
"Grantee".
WHEREAS, the County desires to support and promote drop-off recycling opportunities
to reduce the County's reliance on solid waste disposal facilities, and
WHEREAS, the Washington County Board of Commissioners has budgeted money for
2004 to be used to further develop recycling service in the County.
WHEREAS, the Grantee, the City of Bayport, and the City of Oak Park Heights wish to
conduct a joint drop-off recycling program with the Grantee coordinating the program.
NOW, THEREFORE, the parties hereto agree as follows:
1. Term.
The term of the Agreement shall be from the date this Agreement is approved by the
County Board to December 31,2004.
2.
The County's oblil!ation:
a. The County will pay the Grantee an amount equal to $4,392.00.
The amount paid to the Grantee includes $388.00 which is the drop-off grant
allocation for the City of Bayport and $907.00 which is the drop-off grant
allocation for the City of Oak Park Heights. All grant funds received will be used
to provide recycling services and public education as identified in Section 3.b of
this Agreement.
b. Indemnify and hold the Grantee harmless from any claims, suits, or damages
arising out of any act or omission of the County, its officers, employees, or
agents in the performance of the services provided for by this Agreement.
3. The Grantee's oblil!ation:
a. The Grantee will sign a contract with a recycling service provider which specifies
the responsibilities of each party and the rate of payment for drop-off services as
provided by the contractor.
b. The Grantee will use all recycling. grant money received in 2004, as a result of
this Agreement, for contracted recycling services and public education related to
drop-off recycling. If all recycling funds are not used within the grant period, the
Grantee must return all unused funds to the County by January 31, 2005.
-1-
c.
The Grantee will prepare and submit an annual recycling report to the County.
The report shall be due by January 31, 2005. The reports will be made on a form
provided by the County.
.
4. Indemnification and Insurance:
a. The Grantee agrees it will defend, indemnify and hold harmless the County, its
officers and employees against any and all liability, loss, costs, damages and
expenses which the County, its officers or employees may hereafter sustain, incur,
or be required to pay arising out of the Grantee's performance or failure to
adequately perform its obligations pursuant to this Agreement.
b. The Grantee further agrees that in order to protect itself as well as the County
under the indemnity provision set forth above, it will at all times during the term
of this Agreement keep in force.
1. General liability insurance in the amounts of $300,000.00 for bodily injury
or property damage to anyone person and $1,000,000.00 for total injuries
or damages arising from anyone incident as required by the County.
2. Any policy obtained and maintained under this clause shall provide that it
shall not be canceled, materially changed, or not renewed without thirty
(30) days prior notice thereof to the County.
A Certificate of Insurance evidencing this coverage must be provided to the County .
before this Agreement is effective.
5. Condition Subseouent:
It is understood and agreed that in the event that reimbursement to the County from
state and federal sources is not obtained and continued at a level sufficient to allow
for the purchase of the indicated quantity of purchased services, the obligations of
each party hereunder shall thereupon be reviewed to determine the necessity of
renegotiating all or parts of this Agreement.
6. Data Practices:
All data collected, created, received, maintained, or disseminated for any purposes by the
activities of Grantee because of this Agreement is governed by the Minnesota
Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the
Minnesota Rules implementing such Act now in force or as adopted, as well as Federal
regulations on data privacy.
7. Records Availabilitv and Retention:
Pursuant to Minnesota Statute 16B.06, Subd. 4, the Grantee agrees that the County, the
State Auditor, or any of their duly authorized representatives at any time during normal
business hours and as often as they may reasonably deem necessary, shall have access to
and the right to examine, audit, excerpt, and transcribe any books, documents, papers,
records, etc. which are pertinent to the accounting practices and procedures of the .
Grantee and involve transactions relating to this Agreement.
-2-
.
.
.
Grantee agrees to maintain these records for a period of three (3) years from the date of
termination of this Agreement.
8. Independent Contractot::
Nothing contained in this Agreement is intended or should be construed as creating the
relationship of co-partners or joint ventures with the County. No tenure or any rights or
benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick
leave, vacation leave, severance pay, PERA, or other benefits available to County
employees, shall accrue to the Grantee or employees of the Grantee performing services
under this Agreement.
9. Nondiscrimination:
During the performance of this Agreement, the Grantee agrees to the following:
No person shall, on the grounds of race, color, religion, age, sex, disability,
marital status, public assistance status, criminal record, creed or national origin be
excluded from full employment rights in, participation in, be denied the benefits
of or be otherwise subjected to discrimination under any and all applicable
Federal and State Laws against discrimination.
10.
Noncompliance bv Grantee:
If the County finds that there has been a failure to comply with the provisions of this
Agreement, the County may terminate the Agreement at any time following seven (7)
days written notice to the Grantee and upon failure of the Grantee to cure the default
within the seven day period. The County will require the Grantee to repay the grant
funds in full or in a portion determined by the County. Nothing herein shall be construed
so as to limit the Department's legal remedies to recover grant fund.
11.
Firearms Prohibited:
Unless specifically required by the terms of this contract, no provider of services pursuant
to this contract, including but not limited to employees, agents or subcontractors of the
(Vendor or Contractor, depending upon which term is used) shall carry or possess a
firearm on county premises or while acting on behalf of Washington County pursuant to
the terms of this agreement. Violation of this provision shall be considered a substantial
breach of the Agreement; and, in addition to any other remedy available to the county
under law or equity. Violation of this provision is grounds for immediate suspension or
termination of this contract.
12.
Termination:
This Agreement may be canceled by either party upon thirty (30) days written notice.
Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there
is no Administrator. Notice to Townships shall be mailed to the Township Clerk. Notice
shall be sent to the official business address of the City or Township. Notice to the
County shall be mailed to: Department of Public Health and Environment, 14949 62nd
-3-
St N, PO Box 6, Stillwater, MN 55082-0006.
13. Mer!!er and Modification:
a. It is understood and agreed that the entire Agreement between the parties is
contained here and that this Agreement supersedes all oral agreements and
negotiations between the parties relating to the subject matter. All items referred
to in this Agreement are incorporated or attached and are deemed to be part of this
Agreement.
b. Any material alterations, variations, modifications, or waivers of provisions of
this Agreement shall be valid only when they have been reduced to writing as an
Amendment and signed by the parties.
-4-
.
.
.
.
.
.
IN WITNESS WHEREOF, the parties have executed this Agreement on the dates
indicated below.
GRANTEE
WASHINGTON COUNTY
BY
BY
TITLE
DATE
FEDERAL ill #
DATE
Mary McGlothlin, Director
Department of Public Health
and Environment
APPROVEf~~F~RM
BY Ao" .
1\slt ington Co. Attorney
DATE
-5-
YjI9/'f
. MEMORANDUM
TO: Mayor & Council
FROM: City Administrator Hansen
DATE: August 24, 2004
SUBJECT: Cable Communications Budgets Fiscal Year 2005
BACKGROUND INFORMATION
.
Attached are the budgets for fiscal year 2005 for the Central St. Croix Valley Joint Cable
Communications Commission and the Valley Access Channels. The budgets need to be
approved by all member cities. I have reviewed the two budgets and compared them with
prior years and it appears they are reasonable and appropriate.
RECOMMENDATION
Council consider adoption of resolution approving the fiscal year 2005 budgets for
Central St. Croix Valley Joint Cable Communication Commission and Valley Access
Channels.
.
Valley Access Channels
Operating & Capital Expenditure Budget
Fiscal Year 2005
(February 1, 2005 - January 31, 2006)
Revenue
Commission Subsidies: PEG Fees
Franchise Fees
Interest Earnings
2004 Lower Valley Funds
Tape Dub Reimbursements
834 School Dist. Reimbursement
Miscellaneous Reimbursements
Total Revenue
103,000
95,600
500
14,000
Expenses
Salaries (includes employer's PERA & FICA)
Access Manager - 40 hours 48,100
Government Coordinator - 40 hours 39,800
Access Assistant - 40 hours 35,400
Part Time Staff - up to 26 hours 23.000
Total Salary Expense $146,300
Professional Services
* Accounting
Other Exoenses
Office Supplies
**Media Supplies
*T elephone
*Rent & CAM
*Gas & Electric
*lnsurance/Bond
*Medicallnsurance
Postage/Mtg/Conf/Dues
Maintenance/Repairs
Mileage - 37.5c/mile
Publicity
Interns/Freelancers
Grants - 14 @$300
Mise/Facility/Office Furniture
*Security Monitoring
*Cleaning Services
500
1,000
1,000
1,200
30,000
3,300
3,000
13,000
750
3,500
350
500
6,250
4,200
4,000
350
450
.
213,100
4,000
3,500
500
$221,100
.
.
.
*Copy Machine Expense
Dental Insurance
Total Expenses
250
1.200
$221,100
* These budget items are costs that are split with the Cable Commission.
**Media Supplies will also be funded with Tape Dub Reimbursements.
.
.
Central St. Croix Valley
Joint Cable Communications Commission
.
Operating & Capital Expenditure Budget
Fiscal Year 2005
(February 1, 2005 - January 31,2006)
Revenue
Franchise Fees
PEG Fees
Interest Earnings
Expense Reimbursements
2004 Lower Valley Funding
Audit Funds
Total Revenue
168,000
103,000
1,000
500
14,000
3,000
$ 289,500
Expenses
Salary (includes employer's FICA & PERA)
Admin. Secretary (30 hr. week) 30,500
Professional Services .
Legal Fees 2,500
* Accounting 500
FY2004 Audit-Tautges & Redpath 3,000
Other Exoenses
Office Supplies 1,000
*T elephone 1,200
Postage 200
Maintenance/Repairs 200
Conf/Mtgs/Dues 600
Print/Publish 75
*Insurance/Bond 3,000
*Medicallnsurance 5,200
*Office Rent 14,600
*Gas & Electric 1,700
*Security System Monitoring 175
*Photocopier Expenses 250
Access Center Support 213,100
(PEG Fees 103,000
Franchise Fees 95,600
Interest Earnings 500 .
Lower Valley Funds 14,000)
Miscellaneous Expenses 1,500
--.
. *Cleaning Services 250
Publicity (Public Christmas Party) 350
Capital Expenses
Office Furniture/Equipment 500
Reserve Funds Accounts
Audit Fund 500
Legal Contingency -0-
Leasehold/F aGility/Relocation 8,600
HVAC Maintenance/Repair -0-
Security Fund -0-
Total Expenses $ 289,500
* These budget items are costs that are split with Valley Access Channels.
.
.
.
.
.
MEMORANDlJl\t1
To: Mayor and City Council
From: Sue Fitzgerald, City Planner
Date: September 7,2004
Re: Historic Preservation Scholarships for Annual Preservation Conference
The HPC has received $700 scholarship from the Minnesota Historical Society (SHPO) to attend
the annual conference in St. Cloud. Four of the Commission members are able to get away for
the two-day conference on September 23 and 24,2004. The scholarship should pay for all
expenses. In kind match will be the time the members spend attending the conference.
Attachment: Letter from SHPO
.
MINNESOTA HISTORICAL SOCIETY
August 26, 2004
Sue Fitzgerald
City of Stillwater
216 N. Fourth Street
Stillwater, MN 55082
RE: 25th Annual Preservation Conference Scholarship Agreements
Federal Grant Number: 27-04-19324.011
Dear Ms. Fitzgerald:
Enclosed please find a set of agreements for the city's Certified Local Government (CLG) grant award for
scholarships to attend the Preserve Minnesota 25th Annual Statewide Historic Preservation Conference in
St. Cloud on September 23 and 24, 2004.
As with all Certified Local Government grants, the scholarship grants are reimbursable. Expenses must be
incurred and travel completed before reimbursement can be made. Item I, Project Description of the
agreement outlines the conference budget. This budget is flexible. If one item costs more and another is
less in the end, that is acceptable. The amount requested for reimbursement, however, cannot exceed the
total grant amount. .
Reimbursement procedures are outlined in Item m of the agreement. The grant agreement is between
MHS and the city, therefore, the city will be reimb~lr~ed the reauested amount. MHS cannot directly
reimburse each individual attending the conference. A Travel Expense Form (Attachment B of the
agreement) must be completed for each person. Receipts and/or invoices for the registration and hotel
must be attached to the expense form. Receipts for meals and mileage are not required. In addition,
Value of Donated Services for HPC Members Time Sheet and/or Value of In-Kind Services for City Staff
Time Sheet (see Attachment C of the agreement) must be submitted for each individual. Reimbursement
requests should be submitted to the grants office no later than September 30, 2004.
.
If the Agreement is acceptable, please have the three blue bound copies signed on page four as soon as
possible. All three copies should be returned to the Grants Office. A fully executed copy will be returned
to you.
In addition, please remember to register for the conference if you have not already done so. You can
register online at htto:llshon.mnhs.org/catep,'orv.cfm?Catellorv=152&bhcn=1 or mail your registration to
Michele Decker at the SHPO. Please let me know if you additional registration forms.
Should you have any questions or concerns about the award or the agreement, please do not hesitate to
call me at (651) 296-5478. We are looking forward to seeing you at the conference. Thank you.
Sincerely,
f~~
Mandy Skypala
Grants Specialist
.
enclosure
345 Kellogg Boulevard West/Saint Paul, Minnesota 55102-1906/Telephone 651-296-6126
.
.
MINNESOTA HISTORICAL SOCIETY
CERTIFIED LOCAL GOVERNMENT GRANT AGREEMENT
ACCOUNT
NUMBER
0284
FEDERAL PROJECT DOLLAR AMOUNT
NUMBER
27-04-19324.011 $700 HPF grant funds
FISCAL
YEAR
2004
OBJECT
CODE
5720
This Agreement is made by and between the Minnesota Historical Society hereinafter called the
Society), and the City of Stillwater (hereinafter called the City), pursuant to authority granted by the
National Historic Preservation Act of 1966, as amended.
WHEREAS, pursuant to the Act, the Society has been allocated funds by the United States
Department of the Interior for use by Certified Local Governments for qualifying historic
preservation activities; and
WHEREAS, the City has applied for and been granted Certified Local Government Status and has
made application for Certified Local Government funds to be utilized in carrying out the project
described below,
NOW, THEREFORE, in consideration of and in reliance upon the mutual covenants and
agreements contained herein, the parties hereto do covenant and agree, each for themselves and their
respective successors and assigns, to carry out the project under the following provisions.
1.
PROJECT DESCRIPTION
A. Three member(s) of the city's heritage preservation commission and one city staff person
will attend the Preserve Minnesota 25th Annual Statewide Historic Preservation
Conference in St. Cloud September 23 and 24, 2004.
B. The project period is September 22 to September 25, 2004.
C. The Society will reimburse the City for the costs identified in budget outlined below,
following submittal of materials as described in Section ill of this Agreement.
D. The budget is as follows:
BUDGET ITEM Cost/rate per Number of Grant Match
nerson ueonle/cars Award
!Registration $75 4 $300
!Mileage 336 miles @ $.31 4 $400
tIn-Kind Time $23/hr for 20 hrs. 1 $460
V olunteer Time (HPC $15/hr x 20 hr 3 $900
Members)
. Total $700 $1360
eLG Grant Agreement
II. ASSURANCES
A.
The City assures that this project will be administered and conducted in accordance
with the following:
.
1.0MB Circular A-87 "Cost Principles Applicable to Grants and Contracts with
State and Local Government" and OMB Circular A-I02 (revised) "Uniform
Requirements for Assistance to State and Local Governments."
2. Department of the Interior regulations 43 CFR Part 12, Subpart C - "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments."
3. The "Single Audit Act of 1984."
4. Historic Preservation Fund (HPF) Grants Manual (previously known as National
Register Programs Guideline NPS-49).
B. The City acknowledges that this project is being supported, in part, with funds from
the United States Department of the Interior. As a condition of receiving such funds,
the City assures compliance with Title VI of the Civil Rights Act of 1964, Section
504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975.
The violation of this section is a misdemeanor pursuant to Minnesota Statutes.
.
This Agreement may be canceled or terminated by the Society, and all money due, or
to become due hereunder may be forfeited for a second or any subsequent violation
of the terms of this section.
C. The City will indemnify and save and hold the Society and the Department of the
Interior harmless from any and all claims or causes of action arising from the
performance of this project by the City.
D. The City agrees to make repayment of grant funds to the Society ifterms and
conditions of this Agreement are not followed or costs claimed are subsequently
disallowed.
E.
The City, in accordance with provisions of 18 USC 1913 regarding lobbying, assures
that no part of OIaut budget will be used directly or indirectly or to pay for any
personal service, advertisement, telegram, telephone, letter, printed or written matter,
or other device intended or designed to influence in any manner a member of
Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation
by Congress, whether before or after the introduction of any bill or resolution
proposing such legislation or appropriation. This shall not prevent communicating to
members of Congress on the request of any member or to Congress, through the
proper official channels, requests for legislation or appropriations which they deem
necessary for the efficient conduct of the public business.
.
Page 2
.
.
.
erG Grant Agreement
The City assures that transferred federal monies will not be applied as part of the
matching (applicant) share, and that monies used as match on other federal grants
will not be used as matching (applicant) share on this project.
ill. REIMBURSEMENT PROCEDURES
A. Payments under this Agreement will be made to the City on a reimbursable basis.
All supporting fiscal documentation must be submitted prior to reimbursement.
B. Reimbursement requests must be submitted before September 30,2003.
C. A Request for Reimbursement must include the following:
1 Requestfor Reimbursement Form (see Attachment A) indicating the total
requested for all attendees.
2. Travel Expense Form for each individual attending the conference. This form
must be supplemented with receipts and invoices for all non-meal and mileage
expenses. Undocumented expenses will not be reimbursed.
D.
The Request for Reimbursement Forms should be submitted to Mandy Skypala,
Minnesota Historical Society, Grants Office, 345 Kellogg Boulevard West, Saint
Paul, Minnesota 55102-1906.
E. When the financial documentation has been found to be acceptable by the Society,
funds will be requested from the Department of the Interior and will be forwarded to
the City when the funds have been received by the Society.
IV. AUDIT
The City must submit a copy of all audited financial statements completed pursuant to OMB
Circular A-128 for all fiscal years which include the project period. These must be submitted to
Monica Zarembski, Minnesota Historical Society, Finance Office, 345 Kellogg Boulevard West,
Saint Paul, Minnesota 55102-1906, within 120 days of their completion.
V. CANCELLATION
A.
Cancellation. The Society reserves the right of termination for cause on a thirty (30)
day notice should it be determined that the City has failed to materially comply with
the terms and conditions of this Agreement. This Agreement may also be terminated
when both parties agree that the project will not produce beneficial results
commensurate with further expenditure of funds or because of circumstances beyond
the control of the Society and/or the City. In the event oftermination, the City may
be reimbursed for eligible expenses incurred prior to termination or by a negotiated
settlement.
Page 3
erG Grant Agreement
Once this Agreement is signed, it controls all activities during the project time period.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the
date(s) indicated below intending to be bound thereby.
Minnesota Historical Society
345 Kellogg Boulevard West
Saint Paul, Minnesota 55102
Nina M. Archabal, Director
Minnesota Historical Society and
State Historic Preservation Officer
(date)
Britta L. Bloomberg (date)
Deputy State Historic Preservation Officer
Kathryn Ludwig
MHS Contract Officer
( date)
Page 4
City of Stillwater
signature (authorized official)
( date)
(print name and title)
(signature- project director)
( date)
(print name)
.
.
.
Attachment A
.
Minnesota Historical Society
Grants Office
Request for Reimbursement for Federal HPF Grants
Proj ect:
Federal Grant Number:
City:
MHS Contract Number:
Address:
Federal Grant Amount:
TOTAL AMOUNT REQUESTED:
(Attach individual Travel Expense Forms with
supporting documentation for each person)
eupporting documentation for all costs claimed in this request must be attached. Each supporting document
should be labeled with the appropriate Project Expenditure Classification.
I certify that this request for Reimbursement represents actual project expenditures carried out within the
period of the project.
Date:
Signature:
Print name
and title:
Telephone:
.
Travel Expense Form - Preserve Minnesota Annual Statewide Conference
St. Cloud, September 23 and 24, 2004
Note: One form must be completed for ,each person attending the conference.
Name:
City/HPC:
Address:
Phone:
Expenses:
In-Kind/Volunteer Labor:
A. Registration:
B. Mileage Miles: .
# of Hours
Ihr. = Total
$
X$
$
$
(HPC members claim $15/hour. City staff claim
actual wage rate. For city staff, please submit
documentation of claimed wage rate)
x .$31
Expense Total
(add A. and B.)
$
* Dinner only. Breakfast and lunch are included in the conference registration fee. Dinner rate note to exceed
$15/meal. Receipt not needed for dinner expense.
Scholarship recipient signature
Date
City contact/supervisor signature
Date
.
.'
.
)>
::::
Dl
(')
:::r
3
(\)
::s
.....
en
.
Memo
To: Mayor and City Council
From: Nick Chaves, Assistant Public Works Superintendent
Date: 9/1/2004
Subject: Donation of Holiday Lights to Village of Emerald WI
Discussion
The Village of Emerald contacted the Public Works Dept to inquire about used holiday lights.
We are storing the holiday lights for the chamber at the Public Works building and some of the fights
have not been used for years and in need of repair. I contacted the Chamber Director who brought the
subject to their August board meeting. A motion was made to donate the fights not being used but after
discussion it was determined the City of Stillwater was the owner of the lights.
.
Public Works is storing the lights that are not being used and we could use the storage space. The
Village of Emerald is aware of the condition of the lights but would still like to have them.
Recommendation:
I recommend that council donate the" SNOWFLAKE" holiday lights not being used by the chamber to
the Village of Emerald and keep the "INTERSECTION SWAGS" at this time.
Attachments:
Letter from Emerald
Copy of Chamber August Board Minutes & letter
.
IAllEY DO JUlES EMERAlD INN
~73154thAve.
EMERALD WI. 54013 .
ST. CROIX
Phone 715-265-7147
City of Stillwater
Dear City of Stillwater,
It has come to my attention that you have older Christmas Lights that you no longer use.
The village of Emerald has raised money to put the electrical outlets on the lights poles in town but has no
lights as yet. We would appreciate it if you would allow us to use your extra lights. If you have a charge for them
pleas let us know.
('Plank you.
~/jJJI~
Judith M Coyer
\
.
.
'~~1:J~~:~~:R
Bayporl . LakcElmD . Oak Pal H",gh,s . S'illwa'"
August 27, 2004
p.o. Box 516, 106 S. Main Street. Stillwater, MN 55082
Phone:(651) 439-4001/651) 439-7700 . Fax:(651) 439-4035 . www.ilovestillwater.com
Mayor Kimble
Stillwater City Council
Stillwater Public Works Department
To whom it may concern:
One of the items on Greater Stillwater Chamber of Commerce' s agenda at its August
meeting was "Request to Purchase Stillwater Holiday Lights no Longer in Use." The city
of Emerald, WI requested that the Chamber either donate or make available for purchase
our holiday "snowflake" decorations that had been labeled DO NOT USE by Linner
Electric.
After some discussion, the board determined that the lights are not the property of the
Chamber, but rather of the city of Stillwater.
.
I visited with Tim Thomsen and Nick Chaves last week at the Public Works facility and
took a first-hand look at the decorations. The ones labeled DO NOT USE are indeed in
poor condition, rusty, and in need of total rewiring.
If the city of Stillwater were to donate the above decorations to Emerald, WI, our Historic
District would still retain enough functional lights to more than adequately light our
downtown for the holiday season. The Chamber would like to explore other means of
hanging the intersection swags, and therefore asks the City not to donate them at this
time.
Thank you for your consideration in this matter. Please call me with questions: 651-439-
4001.
~~
Diane Rollie, Chambe
Greater Stillwater Chamber of Commerce
0'/
Cc: Tim Thomsen, Public Works
Nick Chaves, Public Works
.
Page 2 - Chamber Board Minutes - August 2004
amount of $455 to cover the cost of food permits for the event and that the questions regarding insurance .
be referred to the administrative committee for consideration and action." Motion passed.
Request to Purchase Stillwater Holiday Lights No Longer in Use - Diane Rollie brought a request
from a small town in Wisconsin that Stillwater donate the holiday lights no longer being used to that
town. Jammi Hansen-Blair made a motion to "donate the lights to the small town." The motion was not
seconded and after further discussion it was determined that the lights are not property of the Chamber but
rather of the city of Stillwater. The matter will be referred to the Stillwater City Council for consideration
and action.
Staff Report: The staff report was delivered via email to Board members prior to the meeting to
accommodate the long agenda for this meeting.
Old Business:
Hwy 36 Update - Gail Pundsack gave a brief update on the progress of the "cut and cover" plan being
included in the environmental impact study being done on the project. She also updated the board on
aspects of municipal consent law regarding the project. The proposal to include the "cut and cover" plan
in the environmental impact study will be presented to the Oak Park Heights City Council this evening.
Downtown Plan/ParkingILowell ParkIFlood Wall Update - Steve Russell from the city of Stillwater
reported that the city was working with the core of engineers to study a variety of proposals that would
balance the factors being considered on this issue. Impact on parking will be a consideration in all plan
designs. The proposed timeline of the city for the project would be to start next year and align this .
construction with the renovation of the draw bridge. This coordinated effort would minimize the length
of disruption to the downtown area.
Convention and Visitors' Bureau (CVB) Report - Steve Gimmestad reported that the CVB Ad Hoc
Committee met recently and developed a plan to approach and present to the lodging establishments in the
area regarding the potential for a Convention and Visitors' Bureau. Following these presentations it will
be determined how the businesses will be involved and what areas will be identified for further study.
New Business:
New Schedule for Board and Finance Committee Meetings - A motion was made by Joci Tilson and
seconded by Jammi Hansen-Blair "to move the monthly board meetings from the first Tuesday of the
month to the second Tuesday of the month and to change the day of the Finance Committee meetings
from the last Wednesday of the month to the first Wednesday of the month." Motion passed.
Lumber Jack Days Discussion/Position - A number of guests attended the Chamber Board meeting to
discuss concerns related to the Lumber Jack Days event this summer. Many of the concerns related to the
Saturday evening music event. Some of the concerns discussed were: cleanup following the event, the
special use permit to serve liquor and the management of large crowds. It was suggested that the Lumber
Jack Days Festival Association create a mission statement for the event and gain input from the business
community regarding the short and long term goals of the event. It was made clear that the Chamber of
Commerce is not the sponsor of the Lumber Jack Days Event.
.
.
.
.
TO:
FROM:
DATE:
SUBJECT:
1
CITY OF STILLWATER
MEMORANDUM
Mayor and City Council
~ ,--....",
Sharon Harrison, Finance Directol{~~~)
September 7, 2004
Utility Bill Adjustments - Sewer Charges
Description
Recommendation
Leaky Toilet
Reduce July 04, Oct 04 & Jan 05 to useage
to useage of 10,000 gallons
.
AJ.e1" t
~~;:wa er
~~::;;;;.--- ~-i1';""""""'~
THE BIRTHPLACE OF MINNESOTA i)
APPLICATION FOR PERMIT TO SELL
Permit No
2004 -- 558
Location Lily Lake Ballfields
Organization
Organization Type (Individual, For-Profit, or Non-Profit Non Profit Organization
First Name Mark Last Name Johnson
Address 14089 54th Street North Date of Birth:
City Stillwater State MN Zip 55082
Mailing Address (if different than above)
Home Phone
Work Phone 351-7840
Event (softball game, wedding, etc. Ball Tournament
_.r.ype of Activity (fund raiser, dancing, music etc.)
~eginning Day: Saturday, September 18, 2004
Ending Day
Beginning Time 7:00 AM
Selling of Beer 3-2
Saturday, September 18, 2004
~
Ending Time 10:00 PM
D
Selling of Beer (over 3-2)*
Selling of Liquor*
Selling of Wine*
*Requires a temporary license through MN Liquor Control
D
n
LJ
Diane Ward, City Clerk
OFFICE USE ONLY
Permit to Sell Issued
Approved by City Council on
.
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
.
.
.
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
(651)296-9519 Fax (651)297-5259 T iY (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
Church of St. Michael
STREET ADDRESS
611 S. Third St.
NAME OF PERSON MAKING APPLICATION
John LeVoir
DATES LIQUOR WILL BE SOLD
October 10, 2004
ORGANIZATION OFFICER'S NAME
Pastor - Fr. John LeVoir
ORGANIZATION OFFICER'S NAME
Quent.in. Heimerman
~.
ORGANIZATION OFFICER'S NAME
TAX EXEMPT NUMBER
8454184
STATE
DATE ORGANIZED
1853
CITY
Stillwater
BUSINESS PHONE
( 65]) 439-4400
TYPE OF ORGANIZATION
o CLUB OCHARITABLE IJiRELIGlOUS OOTHER NONPROF
ADDRESS
611 S. Third St.
ADDRESS
900 Towne Circle
ADDRESS
MN
HOME PHONE
( )
ZIP CODE
55082
Location where license will be used. If an outdoor area, describe
P.ari~h GroV~Qs and Parkine Lot
behind the church and office buildings
Will the applicant contract for intoxicating liquor services? If so, give the name arid address of the liquor licensee providing the service.
Will the applicant carry liquor liability insuranc<<? If so, the carrier's name and amQunt of covera~e.
(NOTE: Insurance is not mandatory.) Cathol~c Mutual ~500, 000. UO
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SOOlhl1 III ~G TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY City of Stillwater DATE APPROVED
CITY FEE AMOUNT $25.00 per day LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFIClAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submillo the city or County at least 30 days before the event.
PS-09079 (6t
.
.
.
Stillwater Fire Department
Memo
To:
Mayor Kimble and Council (M
Rob Zoller, Fire Prevention/Education Office~~
\
Stuart W. Glaser, Fire Chief
8/31/2004
From:
cc:
Date:
Re:
Fire Prevention Week Signs/Banners
Background:
The first week in October has been proclaimed National Fire Prevention Week, October 3 - 9, 2004.
The Stillwater Fire Department will be promoting fire safety activities the entire month of October by
sending fire education materials to area businesses, visiting area schools, PSA's in local newspapers,
station tours and an "Open House" of the fire station on Saturday, October 9.
The fire department is requesting permission from the City Council to display signs and banners with
fire safety messages at several locations throughout the city. All signs will be placed on city property
between the dates of September 25 through October 31.
The following is a list of locations where the signslbanners will be placed:
Banner to hang on the outside of the fire station at 216 North Fourth Street
Lily Lake recreational area, South Greeley Street
Water Department property well house, 1320 South 4th Street
Water Department property well house, 1304 West Olive Street
Water Department property well house, 1013 North Owens Street
Water Department property well house, 1800 West Or1eans Street
Water Department property well house, Rutherford Road & New England Place
Water Department property well house, Tower Drive & Northwestern Avenue
Water Department property park, Greeley & Myrtle
City lift station, West Myrtle Street at Jaycee Sports Complex
Heritage Square, Heritage Court & Liberty Parkway
Legends Park, Barons Way & Delano Way
Sunrise Park, Stillwater Boulevard & Cottage Drive
City Public Works Facility, 3325 Boutwell Road
Thank you for reviewing this request. If you have any further questions please contact Linda Thompson
at 351-4963.
Recommendation:
Council approval to display signs at above locations in recognition of Fire Prevention Week.
Wasbjngton
.#"'"'''''''"'''''"' C tv
~....~,,,,
.#'~--- oun
Department of Transportation
and Physical Development
Historic Courthouse
Donald C. Wisniewski, P.E.
Director
James D. Luger, RLA
Parks Director
August 17, 2004
Sue Fitzgerald
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
Dear Sue:
We are requesting permission to place our "Christmas at the Courthouse" sign on the northeast
corner of.our grounds from early November until November 2200. It is placed above the I ~laining
wall and below the flagpole and Civil War Monument. We have done this for the past 12 years as
advertising for our major fundraising activity. It is white, approximately 8 feet high and 5 feet wide
with pink lettering on a white background. Holiday greens decorate the top of the sign.
.
Please forward this to the proper committee/City Council for their review. If you need additional
information or have any questions or comments, please contact me at 651/430-6233.
Thank you for reviewing this request.
n C. helps
istoric Courthouse Coordinator
.
101 West Pine Street, Stillwater, Minnesota 55082
Phone: 651-430-6233 . Fax: 651-430-6238 . TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity I Affirmative Action
.
.
.
CITY OF STILLWATER,
TIRES PLUS IS HAVING AN EVENT SALE FROM SEPTEMBER 16TH UNTIL
SEPTEMBER 20TH
2004. WE HAVE A 10X20 TENT THAT WE PUT OUT ON THE SOUTH SIDE OF
OUR BUILDING FOR TIRE DISPLAYS ALONG WITH SOME BALLOONS,
BANNERS AND SIGHNS. I AM WRITING TO ASK PERMISSION TO PUT THE
FOR MENTINED ITEMS OUT ON SEPTEMBER 15TH AND TAKE THEM DOWN
ON SEPTEMBER 21 ST 2004. PLEASE LET ME KNOW YOUR RESPONSE.
THANK YOU
MATT FLORY
STORE MANAGER
STILLWATER TIRES PLUS
14304 NORTH 60TH ST
STILLWATERMN,55082
651-439-2520
.
.
.
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REQUEST FOR INSTALLATION OF BANNER
...
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APPLICANT ~ U()~
ORGANIZATIONVanv~ _~ ~.
ADDRESS 7/S ~ ~- S. #3(fItELEPHONE 7~-:S-913-53B
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ACTIVITY BEING PROMOTED BY PROPOSED BANNERS:
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BANNER LOCATION REQUESTED:
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Main Street at Olive Street (Mad Capper)*
North Main Street - 100 Block (Kolliners)*
Chestnut Street at Union Alley (Firstar Bank)
6.
*MnDOT APPROVAL REQUIRED FOR MAIN STREET LOCATIONS
DATES TO BE DISPLAYED: ~. ::?Q--f'4 - Dc) ,. S ,,-.d-
COMPANY INSTALLING BANNER: ~ {~ ~
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Address !7LfI ~~(j/.) ~J tSL Phone ;L{7-F7l.JL{
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FOR OFFICE USE ONLY
D City,
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BANNER REQUIREMENTS ATTACHED
CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800
09!02/2004 09:52
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REQUEST FOR tNSTALLA TION OF8ANNER
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6~NNER LOCATION REOUESTED.
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Main Street at Olive Str~et(MadCappert
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Ch~stnut Stre.3t atUnior. Alley (FirstarBar:x)
.
-MnDOT APPROV.A,L REQUIREDFOR M.A.JN STREET LOCATIONS
6. D?TEST08E DISPLAYED:. :>-~l.ll-{)d, ~~?, oa:fr
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'Date:
Mn DOT
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_ (ReqUired for Main StreetLocatlons,i
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BANNER REQUiREMENTS ATTACHED
.
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LOCATION:6514394035
RX TIME 09/02 '04 10:16
.
.
.
Y~emo
DATE:
September 3, 2004
TO:
Mayor and City Council
Chantell Knauss ~t.Ilt?'i)
Director of Administration
FROM:
RE:
Authorization for Joint Powers Af?Teement with Oak Park Heights
-.-.----
The HSI property located at 6450 Panama Avenue has requested connection to City sewer and
water services. The City of Stillwater is not currently able to provide a connection for this
property. In situations like these, the City has entered into a Joint Powers Agreement with the
City of Oak Park Heights, for them to provide utility services. HSI's closing on the property at
the end of the month requires they receive confirmation of utility services.
Recommendation
Staff recommends the City Council adopt the attached Resolution authorizing the City
Administrator to negotiate and enter into a Joint Powers Agreement with the City of Oak Park
Heights in order for them to provide utility services to the HSI property.
RESOLUTION NO. 2004-176
AUTHORIZING CITY ADMINISTRATOR TO
NEGOTIATE AND ENTER INTO A
JOINT POWERS AGREEMENT WITH THE
CITY OF OAK PARK HEIGHTS TO
PROVIDE UTILITY SERVICES
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota that the City
Administrator, Larry D. Hansen, is hereby authorized to negotiate and enter into a Joint Powers
Agreement with the City of Oak Park Heights in order for them to provide utility services to the
HSI property located at 6450 Panama Avenue in the City of Stillwater.
Adopted by the City Council this ih day of September 2004.
Jay Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
· Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director ~
August 31, 2004
Vacation of a Portion .of North Third Street. Case No. SV /04-68
This item was heard by the Planning Commission on August 9, 2004. The Commission
received written comments expressing concern for the request. At the meeting,
adjacent property owners apposed the request (see attached minutes).
The Planning Commission recommended denial of the street vacation request.
Action Required: Decision on request.
.
Attachment: Application
.
City of Stillwater
Planning Commission
August 9, 2004
.
Mr. Teske said it appears the applicants made every effort to do the right thing, but there
were some "miss-steps" on the part of the city. He asked about the development's
architectural review committee process. Mr. Russell stated this was the first project the
committee had reviewed. Previously, Mr. Russell stated the city had a representative on
the committee; now the committee is composed of residents, with assistance from the
property management firm of Durand & Associates. Mr. Russell said in future, the city
needs to oversee the architectural committee's review. Mr. Teske suggested that should
be formalized as a policy.
Mr. Middleton suggested that a porch on a house adjacent to the Parks looks like it is
closer to the wetlands than the pool. Mr. Middleton moved approval as conditioned. Mr.
Teske seconded the motion.
Mr. Dahlquist pointed out that hardship in granting the variance can't be monetary; he
suggested this might be an issue for the Council to address. Mr. Turnquist said he was
concerned about setting a precedent in waiving wetland requirements.
Motion to grant the variance as conditioned passed 6-2, with Mr. Dahlquist and Mr.
Turnquist voting no.
.
Case No. V/04-67 A variance to the front yard setback (30 feet required, 25 feet
requested) for construction of a deck at 1327 W. Ramsey St. in the RA, Single Family
Residential District. Cross River Builder, applicant.
Tom Larson, homeowner, was present. He stated he didn't think he needed a variance for
the deck since he already had been granted a front yard variance for the house. Mr.
Peroceschi asked why the deck couldn't be moved back three feet as suggested by staff.
Mr. Larson stated that would create a problem with an existing patio door. It was noted a
variance would still be required if the deck was moved three feet. Several members
suggested that the deck might look better squared off as the applicant was requesting.
Mr. Teske, seconded by Mr. Peroceschi,mQved approval as conditioned; motion passed
unanimously.
Case No. SV /04-68 A request to vacate the unopened portion of Third Street North .
between Elm Street on the south (vacated) and Aspen Street on the north and that portion
of Third Street North abutting Blocks 4 and 5 of Carli & Schulenberg's Addition. Jessica
Lange and Josephine Kiel, petitioners.
Sharon O'Flanagan, Coldwell Banker, was present representing petitioner Lange. She
noted the area that is requested to be vacated is primarily a deep ravine. She provided .
photos of the area.
2
.
City of Stillwater
Planning Commission
August 9, 2004
~ "
Speaking in opposition were Bob Lockyear, 1016 N. Third St.; Don Empson, 1206 N.
Second St.; Pat Sullivan, 921 N. Fourth St.; Bill Fermolz, 202 W. Aspen St.; and Adam
Rix, 924 N. Fourth St.
Mr. Lockyear noted that the city had already vacation a portion of Elm Street at the
request of Ms. Lange. He suggested the portion of the street in question could be a critical
connection in the city's trail system and spoke of the opportunity to preserve the space
for the future.
Mr. Empson, local historian, provided a handout and spoke of the history of street
vacations. He said ghost streets are dedicated to the public, and it must be a benefit to the
public for those streets to be vacated. He, too, urged preserving the land for the future.
.
Mr. Junker questioned the viability of a trail use for that property. He noted vacation
would not result in any property being landlocked and stated he would have no problem
vacating that portion of Third Street. Mr. Middleton referred to the City Engineer's letter
which recommends retaining the right-of-way for drainage and utility easements but
which indicated there are no plans for future street improvements and which also speaks""
to the difficulty of constructing a trail in that location.
Mr. Ranum pointed out that five years ago he would never have envisioned a trail in
Mulberry Ravine, a trail that is now a reality. Mr. Teske and Mr. Dahlquist also spoke in
favor of retaining the land for possible future needs.
Mr. Junker moved to recommend approval of the street vacation; Mr. Middleton
seconded the motion. Motion failed 2-6, with Mr. Junker and Mr. Middleton voting in
favor.
Case No. SUP/04-69 A special use permit for a hot dog vending cart at 204 N. Main St.
in the CDB, Central Business District. Todd Romocky and Bev Krieger, applicants.
The applicants were present. Mr. Middleton clarified that there will be no seating outside
of the fenced area at the location. It was noted the vending cart is a mobile cart and will
be taken from the site each night.
Mr. Peroceschi moved approval as conditioned; Mr. Turnquist seconded the motion. Mr.
Ranum suggested adding a condition that there be no seating outside the fenced area or
on the sidewalks. Mr. Peroceschi did ~ot feel that language was necessary.
.
Mr. Dahlquist asked about the vending license process. Mr. Russell stated the city does
not issue licenses. However, he said the use will be reviewed by the Washington County
3
PLANNING APPLICATION REVIEW FORM
CASE NO. SV 104-68
.
Planning Commission Date: August 9,2004
Project. Location: 903 North 4th Street
Comprehensive Plan District: Residential
Zoning District: RB Duplex
Applicants Name: J. L. Family Trust/Josephine Kiel
Type of Application: Street Vacation
Project Description: The request is to vacate a one block portion of North 3rd Street
from the north right of way boundary of East Elm to the south right of way boundary of
East Aspen :1:300 feet (see attached maps).
Discussion: The request is to vacate a block portion of North 3rd Street. The applicant
owns most of the property on the east and west sides of the requested vacated street.
A review of the request with the City Engineer indicates that no street improvement is .
planned for this section of North Third due to lack of need, cost of improvement and
environmental condition. However, retaining the right of way, for a drainage and utility
easement is prudent based on possible future need.
When the City Trail Plan was prepared, this area was considered for future trails
improvements and decided against because of topography and lack of trail system
connection. A reason for the applicant's request is ownership of the majority of the
land on both sides of the requested vacated roadway.
The Planning Commission action is recommendation to the City Council.
A letter of opposition to vacate has been received and attached for Commission
information.
Recommendation: Approval of street vacation subject to recording a drainage/utility
easement over the vacated road way.
Attachments: Petition for vacation, letter Robert Lockyear, 8-6-04.
CPC Action on 8-9-04: Denied 6-2
.
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THE BIRTHPlACE OF MINNESOTA J
.
. Fee . .h *~~O.
Receipt NO.!d-'f!ILl
City of Stillwater
PETITION TO VACATE PUBLIC STREET
.
The Undersigned Hereby Petition That All That Portion of
3RD STREET NORTH LOCATED BETWEEN ELM STREET (VACATED) AND
ASPEN STREET ON THE NORTH
ABUTTING LOTS ONE, TWO AND THREE OF BLOCK 4 AND LOTS" FOUR,
FIVE & SIX, BLOCK 5 OF CARLI & SC~PLEN~ERGaS ADpN. ~_.
A-dditfon, in the citypt" Stillwater, hereby be"
vacated.
NAME
J. L. FAMILY TRUST
ADDRESS
903 4TH STREET NORTH
RONALD & JOSEPHINE KIEL
920 3RD STREET NORTH
*Attach a map showing the street to be vacated.
. S:\Planning\street vacation application petition.wpd
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
JUNE 28, 2004
.
THE CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN. 55082
ATTENTION: THE DEPT. OF ENGINEERING & PUBLIC WORKS
THE PLANNING COMMISSION
THE CITY COUNCIL
TO WHOM IT MAY CONCERN:
THIS LETTER IS BEING WRITTEN IN SUPPORT OF THE ACCOMPANYING
REQUEST .FOR A PUBLIC STREET VACATION OF THE UNOPENED PORTION
OF THIRD STREET NORTH ORIGINALLY PLATTED LYING BETWEEN
ELM STREET ON THE SOUTH (VACATED) AND ASPEN STREET ON THE
NORTH AND THAT PORTION OF THIRD STREET NORTH ABUTTING
BLOCKS 4 AND 5 OF CARLI & SCHULENBERG'S ADDITION OF
STILLWATER.
THE PETITIONER IS MAKING THIS REQUEST AS SHE IS THE
OWNER OF THE PROPERTY LOCATED ON BOTH THE EAST AND WEST
BORDERS REFERENCED UNOPENED PORTION OF THIRD STREET.
IT IS APPARENT THERE IS NO POSSIBILITY OF THIS "UNOPENED"
PORTION OF THIRD STREET BEING DEVELOPED AS A CITY STREET
DUE TO THE EXTREME TOPOGRAPHY AND THE DIFFICULTY OF
TRAVERSING THE EXISTING DEEP RAVINES.
IT IS FURTHER NOTED THAT THE PETITIONER OWNS LOTS
1,2,3 & 4 OF BLOCK 4, AND LOTS 1,2,5 & 6 OF BLOCK 5.
AT PRESENT THE PARCELS ARE CONTIGUOUS. THERE ARE
TWO RESIDENTIAL STRUCTURES, ONE LOCATED IN EACH BLOCK,
EACH WITH ITS OWN P.I.D. NUMBER. BOTH RESIDENCES HAVE
DIRECT ACCESS TO A PUBLIC STREET AND IN NO WAY WILL BE
NEGATIVELY IMPACTED BY THE VACATING OF THIRD STREET.
.
MRS. JOSEPHINE KIEL, 920 THIRD STREET NORTH IS ALSO
A CO-PETITIONER IN THE REQUEST FOR THE THIRD STREET
VACATION.
THE PETITIONER RESPECTFULLY REQUESTS YOUR APPROVAL OF
THIS REQUEST FOR THE THIRD STREET NORTH VACATION.
JESSICA LANAGE
903 NORTH FOURTH STREET
STILLWATER, MN. 55082
.
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Robert J. Loc1year
1016 N. Third Street
St~~ater,~Unnesota
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August 6, 2004
Stillwater Planning Commission
City Hall
216 N. Fourth Street
Stillwater, MN 55082
Re: Vacation Petition for a Part of Third Street North in Stillwater
Dear Commissioners:
As property owners living at 1016 N. Third Street, weare objecting to the petition for vacation
of that portion of Third Street between Elm and Aspen. This is public property and we believe
that you have a sacred trust given to the city by the electorate to protect and preserve that land
which is public. This is public right of way that has been there for over 100 years and has been
used by all until the most recent adjacent property owners moved in and constructed a fence.
This is the same property owner that received a variance to build a high temporary fence around .
their property to prevent celebrity seekers from harassingthem. We believe this fence is out of
keeping with this North Hill Neighborhood and it should be removed. During their occupation of
this property we have been very cooperative neighbors, even putting up with bright lights from
the "pool house" shining up the Aspen Street Ravine into our home, but enough is enough.
The petitioner has illegally erected a fence on public land and blocked this area from any use by
others. It is our belief that the petitioners are seeking this vacation at this time in an attempt to
connect two properties in order to enhance their sale. We see no public purpose to granting this.
vacation of public property. This area could be a critical link in a trail system for this area of the
North HilL It is proven that trails increase value to adjacent properties. With the recent
conversion of the Everett Street ravine area we are most hopeful that other assets like this will be
turned into trail areas. We need to consider the enhancement to the City of Stillwater if we were
to develop a trail system to promote healthful exercise. Vacating this property leaves no
connection between the ravines. Please take the long view, which is in the interest of the
community at large, and deny this request. Hold this public land in trust. We may yet need to
have space like this as our community continues to expand.
Sincerely: Yours,
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Patricia L. B. Lockyear
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THE GHOST STREETS OF STILLWATER
Many of the old river towns in the st. Croi:l{ Valley,
including Stillwater and Marine, have numerous "ghost streets":
streets that exist as public right of ways~ but are invi~ible
most people. These ghost streets contain dozens of acres. of
unused vacant public property in Stillwater. But even though
they may now be invisible to the untrained eye, the use of
these streets can dramatically affect the wc.yf'.1ture Stillwa:ter
will look and feel.
Hmv these invisible streets came to be lS anint.eres ng
story.
li'i'hen a developer buys a piece of land and divides it>in.to
bui lding lots, he must provide streets to give access tO,'each
lot. In the developer's original survey of the lots, called:
"plat", these streets are dedicated to the public<s use to
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Most of Stillwater was divided into lots and streets before
the Civil War, over 140 years ago. Those early develop~rs
divided all their property into a rectangular griq, of 10tRCl,nd
streets, no matter what the geography of the landhappened>to
be. There were lots platted on steep hillsides,up and 'down
ravines, through creeks; even a corner of Lily .La ke was platted
into building lots. As .thecity grew during toe lurnberb90111 of
the nineteenth century, the best lots werequicklybuiltupon~
Over time, a few ravines were filled in and some steep hillsides
were graded making it Possible to build upon someofthej~ss'
desirable lots.
Shortly after the turn of the century, however, the
lumbering industry came to an end, and growth .in S.tillwater
pretty muco stopped .Wi th the subsequent lackofdemcmdfor
bui lding lots, the unbuilt lots in less desirable locations, or
out-Of-the-way corners, were left vacant or simply abandon~q.
With no buildings to access, there was no reason for the'pity'
council to grade, surface, >or "otherwise all the streets. So.
these undeveloped streets became our ghost. streets: the street
is there, dedicated to the public's use, but since i,t has n~ver
been developed, there is no visible sign that the st.reetexi.sts.
. However, until the city council takes action t(; elimin~te
abandon ("vacate" is the leaal term) these streets, they.
continue to exist as publicJright of way. Because these '.. .
streets, like certa iri publ ic parks and publ ic squares,we't.e
dedicated to the publi9 in ,the original plat, Minnesota. law
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specifies a procedure
egall y>vacate t.hem.
Because these streets Drovide access to Lots:-whethEOr
lot is presently develop<:od"or not"'--all property owners along
those street must agree that the' street shouldbevacqted. The
Courts do not look kindly on e lminating a person ~ s access'to s,
own property.
But, and this is the most important,. tlwse str<:oetsha.vebeen
dedicate<=! to the pub 1 ie. The city council cannot selL these
streets because thecit.ydoes not own them;<genera 11 y speaking;
the city council ,is onLy holding the land..t.itle in, trustf.or t:he
pub li c. These < streets belong to you and me.
In order ,to vacate one of these ghost streets, the city
council must, according to Minnesota state law, provevacatir,ig
the s treeti sin the public interE~st-'- -'-that,elimina,ting this land
as a street will benefit the Rublic. . In some Minnesota cities,
a public hearing must be held specificalllyfor the purpose ,of
deciding if vacctt.ingastreetwill benefit the public interest
Moreover, if the street abuts, uponqny public water, . the
'Minnesota Commissioner of Natural Resources must .be, notified.
If,a street is vacated, whathappenstQ the,prpperty?The
city council cannot sell the street becau~e the city does not'
own the street. If t.he decision is made that itis to. the
pubLic's benefit to vacate the street;' half of the street
property automatically reverts to eachQLthe adja<:;ent. propert.Y
owners.
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However, according ,to the :Law, C:lnybenefitto th<:oadjacent
property owners should no,tbe considered ina. decisioptova?ate
the public street., Tpecity council cannotde9ide, for exampLe,
that since the cityisn'tuf:iingthe streetnow( it might as w~11
beg iven to the adjacent pr()pertyownersju~t because'they c,an
use the extra property for an enlaI'ged garden, or new garage.
In another example()f how the 1 aw, might work, . the adjacent
property ow~er s,havingbeengiven the vacat~d street property ,
might beahle to create anotherbuilding lot which they could
then sell at a considerable profit. But., the city cQuncil might
argue that another buildingil()t is a })enefit t.o ,the,public;and
proceed wi thvacat,ing the street despite any windfall. the
adjacent property owners might receive.
The usuaL rationa legiyen for vacating a streEO't .., is that ,it
will turn a piece of public r~ropertyintoprivateproperty which
will now pay taxe s.However, usualLy. the increas<:o in tax
revenue is very minimgl, and perhaps not worth giving away the
public's property.
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While these ghost streets have been languishingino9scurity
for the past. cent ury, today they are becotnin'gappea 1 ing. As the
price of land increases in Stillwater, any vacantland.is more
valuable. Lots once considered unbuildable are beingclqsely
scutinized for possible buildings. At the~ametirn.ET' resl.dents
with property adjacent to a ghost str~et are seeking ~ov9-cate
the street so they can increase their property '5 size and insur.e
their future privacy. .
As the city council votes to vacate, the patch~s of vacant
untended green space that are.part of the small town atm9sphere,
disappear. As the vacant land disappears, fences go up and
informal pathways through the city are blocked off.
Residents aware of parks and open spaces iareloqkingat
these ghost streets with new interest. Bisecting thec:i,tY<Cl.nd
village with strips 50 to 100 fe.etwide, these streets; cllready
belonging to the publ ie, could be used as yvalking or.bicycl irlg
trails; as viewpoints, wild flower gardens, linear parks { o,\,
.simP1Y undeveloped land, Surprisingly, the pending ...i
Comprehensive Plan makes no mention of these undevelopedpubl
. streets, nor is there a consistent city policy on vacating,
streets.
Once these streets are vacated,they becomeprivat~property
forever. Some residents would like the city.tO keep the.,ghpst
streets for both present purposes, and future< purposes ""htc;h may,
yet be evident. When these streets were platted before .t~~ Civil
War, no one had any idea tha.t the streets would one day be uSl2d
aJmost exclusively by the automobile.
We still have the oppo:r:tuni ty to make a choice~. Some of
these ghost streets have already been vacated and given:away
forever, but dozens remain. Buy a copy of t,he officiaL,qity
at city hall, and see what ghost streets there are ~nYG~r
neighborhood.
What do you think, as a part owner of tlles.estreets~.is the
proper course of action? Will it be of most benefit to you if
the city council vacates these streets, or is the publichest
served by preserving these streets f or some publ ic'usep:l::eserit.
or future?
Think carefully.
ghost streets coming
.
We don't want bad decisions about:01.lr
back to haunt us!
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To:
From:
Date:
Subject:
Mayor and City Council (l--
Steve Russell, Community Development Director
September 2, 2004
Appeal of Heritage Preservation Commission denial of sign for
Cornerstone Gifts, 450 North Main Street, Case No. DR/04-47
The Heritage Preservation Commission reviewed the request for the sign at their meeting
of August 2, 2004. When the building design was originally approved in 1996, a
different sign plan was approved that included an interior directory sign for the office
uses.
The current application is for Cornerstone Gifts, a retail use with different signage needs.
As mentioned by the HPC, signage could be placed on the inside of the windows and be
consistent with original master building sign plan. An alternative would be for the
applicant or building owner to submit an amended master signage plan for the building.
When there are multi tenant buildings and uses, a master signage plan is useful to
coordinate building signage.
Recommendation: Decision on appeal request
Attachments: Application and minutes ofHPC 8-2-04 meeting
City of Stillwater
Heritage Preservation Commission
August 2, 2004
.
Present: Howard Lieberman, chair (7:10 p.m.)
Phil Eastwood, Diane Hark, Jeff Johnson, Patte Kraske and Brent Peterson
Others: Planner Sue Fitzgerald
Absent: Roger Tomten
Vice Chair Jeff Johnson called the meeting to order at 7 p.m.
Aooroval of minutes: Mr. Peterson moved approved of the minutes of July 7,2004. Ms.
Hark seconc;l,ed the motion; motion passed unanimously.
Case No. DR/04-45 Design review of a hot dog vending cart at 204 N. Main St. Todd
Romocky and Bev Krieger, applicants.
The applicants were present. Mr. Johnson clarified that the cart would be located in the
fenced area at the property, not on the sidewalk. Mr. Peterson asked about arrangements
for trash removal. The applicants stated they have portable trash receptacles. The
applicants also noted only water and soft drinks would be sold from the cart.
, .
Mr. E'astwood, seconded by Mr.Peterson, moved approval as conditioned. Mr. Johnson
suggested adding the condition that the applicants provide waste receptacles. Mr.
Eastwood and Mr. Peterson accepted that addition to the motion. Motion passed
unanimously.
.
Case No. DR/04-46 Ms. Fitzgerald informed the Commission that this case has been
canceled.
Case No. DR/04-47 Design review of sign age at 415 N. Main St.
Cornerstone Gifts has moved from the Grand Garage to a new location at 415 N. Main St.
The owner is requesting to hang a 2x8 banner above the windows to match neighboring
businesses. ' ,
Mr. Johnson noted that the sign plan for that building provides for an interior directory
and does not allow for exterior signage. He noted that lettering can be placed within the
glass of the business. Upon questioning of the applicant, it was noted that the building
could be named, similar to the signage for the Chestnut Street Building.
Mr. Johnson moved to deny the exterior signage. Mr. Eastwood seconded the motion;
motion passed unanimously.
.
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August 9,2004
Mayor Jay Kimble
Council Members Kriesel,
Junker, Milbrandt & Rheinberger
City of Stillwater, Minnesota 55082
We are writing this letter on behalf of a new tenant who is leasing from us in
the building which we built in 1996, just north of the Staples' Mill.
That tenant, Cornerstone Gifts, was denied permission to hang a sign on the
building by the HPC. HPC based their decision, we are told by the
tenant/applicant and later Sue Fitzgerald, City of Stillwater, on the fact that
when the building was built in 1996, we made application for a sign for the
tenants at that time, and HPC feels we must adhere to that application some
8 years later. In 1996 when the building was built and we were involved in
the process of sign application, all the tenants were office-related businesses;
none were retailers.
We feel that the application made by Cornerstone Gifts is within the sign
ordinance guidelines set forth by the City, and that Cornerstone Gifts, being
a retail business, needs signage. It is a bit perplexing to us that a permit
would be denied based on an application we made for different tenants with
different usage 8 years ago.
Please review this case and allow this retailer, who has had a successful
business in this town for many years, to hang a sign so that her clientele can
seek her out.
Very truly you . ~
I~'~
Monty Brine
Terri Brine
.
07/13/2004 11:49 5514308810
CITY OF STILLWATER
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Case No:
Date Filed:. ~
ReceiptNo.:
Fee: $25.00
D~SI~NR.EVIEW APPLICATION ~PRM
COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
The applicant is responsible for the completeness and accuracy of aU forms and
supporting material submitted in connection with any application. Photos,
sketches and a letter of intent is required. AU supporting material (i.e. p"otos,
sketches, etc.) submitted with application becomes the property of the City of
StiIJwater. Fourteen (14) copies of all supporting materials is requir~d.
All following information Is C8Quired.
PROPERTY IDENTIFICATION
Address of Project J../'JD IJ. M C~LM. &- Assessor's Parcel No.
~i II wo...'tut m11J :):)O~~2-
Zoning District_ Description of Project in detail OuJ-de~.c._..s.rc;r .'
"1 hereby state the Foregoing statements and all data, information and evidence I
:ubmittd'ed herew.t itr'h In ~!I respe~ to 'r~~e be~ Of'!'h'Y knowledo..e .~1Jd. belief,,,todbed "
,Tue an carree<< ,urttler certify 1 WIlt complY WIt. .. the permIt II/tIS gran,e . an
used"
, If r~presentative is, riot property owner, then p'roperly owner's signature is'reouired.,
Property Owner .$S(o () - T~~ Representative. tMj1(!J~'1il .0 iff,')
Mailing Address if 0 .~ J1 ,~'j?( /1 , ~ Mailing Address3:'Vo ~, J-1 a.iAL ~~+-
City State Zip .SJ-,J21; City state Zip $-I-illwevtev YY1.1U s-~c.<Y2-
"Telephone No. _ i./3o. 77S Lj" Telephone No., ~s l-y.3~,~.1DG;2_.:
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April 12, 2002
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Cornerstone Gifts
651 -439-4062
Prooosed Siqn
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ornerstone
ifts
. 2' x' 8' outdoor sign
Proposed SiQn Location
.
450 North Main Street, Stillwater, MN 55082
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Cornerstone giftsl Inc.
45091ortfi.!MilinStreetIStif(waterl!M9l 55082
651-439-4062 plione & f~
July 2004
COMMUNITY DEVELOPMENT DEPARTMENT
City of Stillwater
216 North Fourth Street
Stillwater, Minnesota 55082
Cornerstone Gifts, Inc. moved from 324 South Main Street, Stillwater,
MN on May 15, 2004. We are now operating business at 450 North
Main Street, Stillwater, MN 55082.
We respectfully request permission from the City of Stillwater,
Community Development Department, to display an outdoor sign with
our business name and logo at our new location, 450 North Main
Street, Stillwater. MN.
Corporation of the State of Minnesota. Incorporated in May of 1992.
l ST'-ILLWATER
DOWNTOWN
J>IRECTORY
GREATER STILLWATER
Chamber of Commerce
Bayport. LaJu Elmo,. Oak P~~k f-l~;9hts . Stillwat<1r
Many numbered buildings have several
businesses located in tern. For example, the
building numbered 6 houses six retail
businesses on the main floor, including Mill
Antiques with 70 dealers.
This Directory can be found on the City of
Stillwater Website cited below. Single copies
or pads of 50 can be obtained at the Chamber.
listed below.
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PARKING INFORMATION
Posted time limits in lots and on streets are enforced year
round, Pay parking lots are in force May 1 to October 31,
Parking on down town streets: 3 hours or 30 minutes as
indicated by signs, Extended hours parking permits for
residents and employees are available at City Hall for $10
per month, For more information please call 651-430-8800,
WALKING INFORMATION
A walk from the MN Zephyr parking lot 0 down Main
Street to Nelson Street, over to the River Walkway and
back up to the Zephyr lot is 1,25 miles approx,
TOVRIST & OTHER INFORMATION
STILLWATER CHAMBER OF COMMERCE~651.439-4001
www.il ovesti IIwater, com
STILLWATER CITY ADMINISTRATION
www.ci.stillwater.mn.us
STILLWATER POLICE DEPARTMENT
TILLWATER FIRE DEPARTMENT
651-430-8800
651-351-4900
651-351-4950
The Downtown Directory was made possible by
contributions from all downtown retail businesses, Offices.
most service businesses and others outside the Historic
District are not included because of space limits,
@ Copyright June 2004 by the Historic District Committee
of the Greater Stillwater Chamber Of Commerce, Produced
by Norman Steere for the Historic District merchants,
Design services: Nick Gorski-nkg design, Rev, May 04
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LOWELL PARK EVENTS 2004
Market, Music and ~lovies by the Bridge
Tuesdays: July 6 to August 17
Lumberjack Days
Fall Art Fair & Jazz Festival
July 22 ' 25
October 2 - 3
LOWELL PARK EVENTS 2005
Spring Art Fair
May21,22
Market. Music and Movies by the Bridge
Tuesdays: July 5 to August 16
Lumberjack Days
July 14 - 17
ANTIQUES & COLLECTIBLES
American Gothic Antiques 90 GAP Antique Clocks & Watche 50
Antique Annex 50 Let There Be light Antiques 18
Antique Radio Company 70 Main Street Antiques 26
Antiques St. Croix 58 Midtown Antiques Mall 95
Chelsea Rose Antiques 78 Mill Antiques 6
Country Charm Antiques 50 Stillwater Antiques Mall 45
Days of Yore Antiques 47 Valley Antiques 47
Gabrielle Gallery-Fine Antiques 26 Willoughby's Arts & Antiques 54
ART GALLERIES & FRAMING
Gallery of the Orient 108 North Main Studio - Pottery
Grand Salon and Gallery 108 Stillwater Art Guild Gallery
Kelley Frame & Gallery 106 Tamarack House Gallery
ATMs BANKS
, 14,15.31,38.68,84,100,101 Lake Elmo Bank ATM
U,S, Bank
BOOKSELLERS
Loome Antiquarian Bookseller 79 The Valley Bookseller
St. Croix Antiquarian Bookseller 88
CLOTHING & ACCESSORIES
April at Sammies 87 One World Imports 44
Bumble Bee Kidz 108 Our Shop 115
Ethel's 108 Raffine Wedding Gowns & Tuxedos 56
Juliette's Balcony 108 River Rats 94
Katydid's 76 St. Croix Active Wear 81
Nearly New Consignment Shop 50
CONFECTIONS, FOOD & BEVERAGES
Barbara Ann's Fudge Shoppe 97 Oasis Market lat Gas Station)
Kinsel's liquor 60 River Market Deli
Northern Vineyards Winery' 13 Tremblay's Sweet Shop
DRUGSTORE FARM STORE
St. Croix Drug Co, 52 Stillwater Farm Store
FLORISTS
Camrose Hill Flower Shop 92 Valley Floral Company
FURNITURE & HOME DECOR
Alfresco Casual living 99 Gifts & More
Art Andes 56 Larry's Floor Covering
Autumn Cottage 115 JP Laskin Company
Enigma Global Artifacts 81 Treasures Within
Fish & Ships:Nautical Gallery 97
GAS STATION
GIFTS
Art 'n Soul
Cornerstone Christian Gifts
Elations
Kathe Wohlfahrt
Noah's Ark Country Store
GROCERY STORE
River Market Co,op
JEWELERS
Diamonds on Main
Gaalaas Jewelers
6
97
48
14
68
17
31
15
100
113
56
97
22
55
86
Oasis Market
31
47
4
110
51
48
Seasons Tique
St. Croix Boom Company
St Croix Cards and Gifts
Still H20 Bath & Candle Co,
Still-Waters Trading Post
HARDWARE
Maple Island Hardware
91
20
52
108
6
15
11
53
89
Sherburne's Gold & Gems
Stokes Jewelry Services
80
76
~
LODGING
Brunswick Inn 64 Water Street Inn
Lowell Inn 34
MAILING & SHIPPING
U,S, Post Office 36A Wrap 'n' Ship
MUSEUMS & TOURS
Stillwater Trolley 103 Joseph Wolf Historic Caves 110
Warden's House Museum 2
OUTDOOR RECREATION & SUPPLIES
45 Degree 26 Gondola on St. Croix 109
p, J, Asch Dtterfitter 109 St. Croix Boat & Packet Co, 117
Brothers Bait & Guide Service 120 Stillwater Boat Rentals 9
PUBLIC RESTROOMS 46.50,97.105.108
RESTAURANTS, BARS & COFFEE SHOPS
American Legion 38 Mad Capper Saloon & Eatery 84
Brine's Bar and Restaurant 85 The Main Cafe 48
Cesare's Wine Bar 40 Marx Wine Bar & Grill 93
Charley's Pub 57 Minnesota Zephyr 1
Chives 64 North Coast-American Restaurant 108
Daily Grind 97 North End Coney Island 6
Daria's Grill & Malt Shop 53 PO Pappy's 7
Dock Cafe 107 Pepito's 115
Dreamcoat Cafe * 83 River Oasis Cafe 120
Espresso on 3rd 36B Ruby Begonia's 28
Freight House Restaurant 101 St. Croix Crab House
Grand Banquet Hall 98 & Music Cafe
Grand Pizza 96 Salad Shoppe
Grumpy Steve's 110 Savories
John's Bar 100 Starbucks
La Belle Vie 106 Stillwater Depot Grill
Loggers Bar 42 Supreme Bean
Lowell Inn 34 Water Street Inn
Luna Rossa Trattoria 110
SPECIALTY SHOPS
ArtRageous 99
Bead Alley 115
Chef's Gallery 108
Cockedoodledoo 76
Grand Games 97
Howard Berg Photography 56
Images of the Past & Present 14
Johnny's TV 12
Kmitsch Girls-Collectibles 84
*asterisk denotes other businesses that have chan~ing art exhibits*
57
11
97
,70
30
108
1
6
57
O'Brien Photography
Papeter;e
Rose Mille
Shorty Cleaners'
Stillwater Music
TaU's by Zapp
Toy Lounge
Trade Winds Spice Company
54
56
49
66
62
70
6
115
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Robert J. Lockyear
1016 N. Third Street
St~~ater,~Unnesota
September 4, 2004
Stillwater City Council
City Hall
216 N. Fourth Street
Stillwater, MN 55082
Re: Vacation Petition for a Part of Third Street North in Stillwater
Dear Mayor and Councilmen,
I would be at your meeting but, unfortunately, we are out of town. I refer you to my previous
letter of August 6, 2004 to the Stillwater Planning Commission. I would hope that the
information contained therein would be sufficient to have you take pause as to the disposition of
this vacation request. I certainly do not think that creating a larger estate area to enhance the sale
of this property is in the best interest of our neighborhood. We have all lived here for many years
with the unopened streets and ravine areas. This is an area of family homes set on reasonable
sized city lots. I would hope that you are not encouraging the creation ofthese estates as, from
our experience, they can cause undo hardship on neighboring properties.
As an example, we tolerate lighting from the Lange pool house all night long because she
indicated that due to the vandalism on her property she was required to install lighting by her
insurance company. I indicated that I would agree to some lighting provided that the lighting did
not exceed the limits of her property. The lighting is still projected up the ravine toward our
home and no action has ever been taken to curtail the light pollution. This area was also open to
use by all the children in the neighborhood, until petitioner Lange illegally erected a fence. I
have spoken with Mrs. Kiel, the other petitioner, and I believe that she is a party to this vacation
only to protect her interests.
Further, I have checked with the water department and they were never consulted regarding this
vacation. I understand that both the pool house owned by Lange and the Gray property are
served by a water line that would be included within the boundaries of this vacation. How are the
Grays supposed to gain access to this line if service is required?
It continues to be our belief that the petitioners are seeking this vacation at this time only to
connect two properties in order to enhance their sale. We see no public purpose to granting this
vacation of public property. We would like to think that at some point in the future, as Stillwater
considers the potential use of these valuable public areas, that we might see some public good
derived from a walking trail system through out our lovely ravine filled community.
Please take the long view, which is in the interest of the community at large, and deny this
request. Hold this public land in trust. We may yet need to have space like this as our community
continues to expand.
';
...
MAGNUSON LAw FIRM
.
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P.O. Box 438 . STILLWATER, MN 55082
TELEPHONE: (651)439-9464 . FAX: (651)439-564]
DAVID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
Larry Hansen, City Administrator
David T. Magnuson ~ V'
September 1, 2004
FROM:
DATE:
RE:
Changes to Utility Hook-Up Policy and Ordinances
In 1994 in contemplation of the effect of the South Hill Sewer Construction Project, the
. policy for requiring connection to the sanitary sewer was reviewed. The issue on the South Hill
that is similar to the problems we will face on the North Hill is that some owners, just prior to the
installation of public sewer, spent significant sums of money on a completely on-site sewage
collection systems. These people petitioned the City Council for some relief from the
requirement that they immediately hook-up to the newly constructed sewer. In response to those
citizens, the sewer connection Ordinance was changed to require an immediate hook-up, only
after notice from the City Engineer that some health or safety condition existed on the property.
The Ordinance also provided that this sort of an exemption from hook-up would last until
January 1,2010 when all persons would be required to hook up.
The only change proposed to the sewer hook-up Ordinance is to provide that, in addition
to a public hazard trigger, the City Engineer must notify an owner that a new sewer exists in the
. right-of-way of a building used for human use.
This change keeps intact the right of a property owner to appeal the Engineer's notice to
the City Council. The City Council is free to grant variances to the immediate hook-up
requirement as they see fit.
An additional change to the Ordinance, of course, would require that the City establish a
surcharge to impose on a property that has sewer available but are allowed to defer their hook-
up. Perhaps a further issue that should be addressed by the City Council is whether the
mandatory requirement that all systems be hooked up by January 1,2010 be somehow changed
to allow for hook-up at a later date.
Respectfully,
David T. Magnuson
Stillwater City Attorney
DTM/jmo
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ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
CHAPTER 29
The City Council of the City of Stillwater does ordain:
1, AMENDING. Stillwater City Code, Section 29-3, is hereby amended by adding a new
subdivision (17) that will read as follows:
"(17) The completion of construction and the placing in service of a
public sanitary sewer system in the right-of-way adjacent to a
building used for human occupancy, employment or recreation."
2. AMENDING. Stillwater City Code, Section 29-4, Subd. 2(a) is hereby amended by
adding an additional paragraph that will read as follows:
"(a) If a variance to immediate hook up is granted by the city engineer
or city council, a sewer surcharge shall be imposed on the property
in an amount set by the city council from time to time by
resolution."
3,
SAVING. In all other ways, the City Code remains in effect.
4. EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law.
Enacted by the City Council of the City of Stillwater this
day of
,2004.
CITY OF STILLWATER
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
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. ..,
ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
CHAPTER 28, WATER DEPARTMENT
The City Council of the City of Stillwater does ordain:
1. AMENDING. A new provision of the Stillwater City Code, Section 28-2,
Subdivision 16 is hereby enacted that will read as follows:
"Immediate Connection Required. Any building within the city which has
available to it city water services must be connected to the city water
system if and when they connect to the city sewer system, or upon a sale
or transfer of title to the property. Any new building built within the city
which is on property that has city water service available must have its
plumbing facilities connected to the water system upon construction."
2. SAVING. In all other ways, the City Code remains in effect.
3.
EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
passage and publication according to law.
Enacted by the City Council of the City of Stillwater this
, 2004.
day of
CITY OF STILL WATER
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
.
.
.
MAGNUSON LA wFIRM
LICENSED IN MINNESOTA AND WISCONSIN
THE DESCH OFFICE BUILDING
333 NORTH MAIN STREET. SUITE #202 . P,O, Box 438 . STILLWATER, MN 55082
TELEPHONE: (651)439-9464 . FAX: (651)439-5641
DAVID T. MAGNUSON
MARGARET M. MURPHY
MEMORANDUM
TO:
Larry Hansen, City Administrator
David T. Magnuson ~ V
September 1,2004
FROM:
DATE:
RE:
Hook-Ups to City Water System
Although the Water Board is given authority to manage the water system by the City
Charter, it has been customary that the City Council adopt regulations and rules by ordinance
that implement and make effective the policies of the Water Board. Currently, the City Code
Section on the Water Department does not require a mandatory hook-up to a home that has an
existing well and that is passed by a newly constructed water system.
If you recall, this policy was tested by Craig Podratz who sought permission of the City
Council to avoid hooking up in order to maintain his existing City well in a new subdivision near
Neal Avenue.
Accordingly, the Water Connection Ordinance should be changed to avoid another
controversy like that with Podratz, as well as to be up-to-date when the North Hill Project is
completed since that project will provide new water service to many homeowners who have been
on wells or cisterns for many years.
The provision of the Code suggested by the new Ordinance is the language approved by .
the Water Board and requested for this provision. This Ordinance is different than the Sewer
Connection Ordinance since it defers a hook-up until there is a sale or transfer of the property or,
at the same time that the property is connected to the sewer system.
This does not specifically provide for a right of appeal but, of course, the Water Board
would have authority to defer hook-ups if they decided to do so.
Respectfully,
David T. Magnuson
Stillwater City Attorney
DTM/jmo
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RESOLUTION NO. 1131
Resolved by the Board of Water Commissioners, of the City of Stillwater,
that effective September 8, 2004 any building within the city which has city water
available to it must connected to the city water system if and when they connect to
the city sewer system, or upon a sale or transfer of title to the property. Any new
building built within the city, which is on property that has city water service
available must have its plumbing facilities connected to the water system upon
construction.
Attest:
Secretary
Isl President
(5til1~~der~
~ - ~
''''ti 1I'11t1..1....[1f or .,~..t~1I1.. ~
216 N. 4t'. Street
Stillwater, fUN 55082
Telel"IOJte: 651-430-8800 Fax: 651-430-8809
APPLICATION FOR SPECIAL EVENT
.11 items on application MUST be completed and received by the City 45 days prior to proposed
event
Incomplete applications will not be processed
Submittal Date:
f?~ IJ-iJ~
Daytime Phone
GVlA-fre-li;;CI~l
(!j'0U~ Ale/50 j/0
5{) .;:-\ II /J. I /1
, / [) I V!JI/tU1fl.. IIt~
~ /lt6ai{/L State (J;[/U
~
~c;l- d. ~1o Alternate Number
I) !~tJ{}rdt&i~/U{J-;
( t'1t/eA- Type of Non-ProWt V
Organization For-Profit
APPLICANT INFORMA nON
Organization
Contact Person
Address
City
Zip
i:;O{) 8;<
EVENT INFORMA nON (Special Events involving the use of City Property may require Park Board or Parking
Commission Review. Events on Private Property may require Planning Commission review)
Date(s) of Event !()J2S, 1/zx /01- Hours of Event f/: OtJ - 7.' tJtJ
. . (Special Events conducted after 10:00 p.m., require
Council approval of a variance to the noise ordinance)
Purpose & Description o~ Even~ /J . / Ii' d.L ....? . /A
.SlJ tl-tj/ JY~/~. au p{U?/l ~9~
:1.. '. fl_/1/tI---I1/L&'.k CL.I! /R.:' ,
~~J
Proposed Location of Event (be
specific)
)~~ {; rJ eel/'
IJ~I:...
If Lowell Park is to be
used:
North Lowell Park or
South Lowell Park
(Circle which one or both)
_J <:5fJ tiLl ~J )demn
"
Type of Event
tu- L~n j /;
/
Estimated number of people to .c:.-O
attend J
Following Information must be supplied
(Put a check next to items pertaining to your event. If not applicable - Please put N/A in the space)
Selling Alcohol
Temporary Liquor Licenses are ONL Y available to non-profit organizations - $25.00 per day
Permit to Consume
ee Map (required)
Impact on Parking (requiredL_____
(for the consumption of beer, wine, wine coolers, and hard liquor on public property (parks) - $35.00 fee)
(attach to application)
Describe:
(CONTINUE ON BACK)
Special Signage
Describe:
Letter of Approval by Property Owner if on Private
Property (attach to application)
Tents or Membrane Structures
Cooking Operations
Water Activities (River/Lakes)
Size
Propane
River Lake Name:
Location
Deep fat frying
Exiting Points
Other
.
EMS Needs
Open Flame or Burning
Operations
Fireworks
Street Closure
EMT Standby
Ambulance
Standby
Fire
Department
Standby
Describe
Police Officer Needed
Restrooms (Portable)
.f)O...{jiA.J!. - WhatStreets:_ /Yll2Uld ILl/A /td ~;/--
I (Required if alcohol is being ;;rv-;;;~~blic property and attendance is over 75
people or at the discretion of the Police Chief) - Contact Stillwater Police (651-
351-4900) to arrange for officer
(Applicant to pay for restrooms - Contact Public Works 275-4100)
Live Entertainment
Type of Music
17-.Lu.JsllL6 ~ Lie fY1b:L -,a./J.s<-0 a.l t?e-It
r/.-,"lt2-1./aA Ad~ ('/; 4..~~ -{Jbffic:-
- ~flX 1-d'~Ju4i.Jh;"J/_~
/ldfL.JJ /JH.L/tCZ'f! SLr" C/Yl..)I ~Le
~,~~ .
Level of Promotion/Advertisement
Other Info the City should be aware of:
Applicant Signature
Community Development I Comments:
City Administrator I
City Clerk ,
Fire Chief I
Police Chief ,
Public Works Director I
Public Works Superintendent , I
Parks Board Approval Required lvr
Planning Comm. Appr. Required , l
City Council Approval Required I l
FEES (if applicable)
fJo (lJ~~-
Permit to Consume:
Temporary Liquor License
$25,00 per day
Event Fee
Deposit $250,00
Other Fees:
.-
TOTAL FEES
.#
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ADOPTING THE PROPOSED TAX LEVY FOR THE PAYABLE YEAR 2005
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the sum of
$ is hereby levied against all of the taxable property of the City of
Stillwater, Washington County, Minnesota, for City purposes for the payable year 2005.
Adopted by the Council this ih day of September, 2004.
Jay L. Kimble, Mayor
ATTEST:
Diane Ward, City Clerk
....
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ADOPTING THE PROPOSED BUDGET FOR THE YEAR 2005
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the proposed
budget for the general fund is hereby adopted for the year 2005 with revenues and expenditures
in the amount of $
Adopted by the Council this ih day of September, 2004.
Jay L. Kimble, Mayor
ATTEST:
.
Diane Ward, City Clerk
.
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SETTING PAYABLE 2005 TRUTH-N-TAXATION PUBLIC HEARING
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the Payable
2005 Truth-n-Taxation hearing shall be at 7:00 p.m., Tuesday, December 7, 2004, and a
continuation public hearing, if needed, shall be at 7:00 p.m., Tuesday, December 14,2004.
Adopted by the Council this ih day of September, 2004.
Jay L. Kimble, Mayor
ATTEST:
Diane Ward, City Clerk
.
MEMORANDUM
FROM:
Mayor and City Council ~'#
Shawn Sanders, Assistant City Engineer
TO:
DATE:
September 2, 2004
RE:
North Hill Sewer Project, Phase 3
Project 2000-15
DISCUSSION:
.
Bids for the North Hill Sewer Project, Phase 3 were opened on Thursday, September 2,2004.
The City received five bids with the low bid of$1,808,500.36 submitted by Arcon
Construction. (see attached resolution). Arcon is the contractor for North Hill Phase 2 and
has said they would like to start work immediately.
RECOMMENDATION
Staff recommends that the City accept the bids submitted for the North Hill Sewer Project,
Phase 3 (Project 2000-15) and award the contract to Arcon Construction with a low bid of
$1,808,500.36.
ACTION REOUIRED:
If Council concurs with the recommendation, they should pass a motion adopting the
Resolution 2004- ACCEPTING BID AND AWARDING CONTRACT FOR
NORTH HILL SEWER PROJECT, PHASE 3 (PROJECT 2000-15)
.
J
ACCEPTING BID AND AWARDING CONTRACT FOR
NORTH HILL SEWER PROJECT, PHASE 3
(Project 2000-15)
.
WHEREAS, pursuant to an advertisement for bids for the North Hill Sewer Project, Phase 3,.
bids were received, opened and tabulated according to law, and the following bids were received .
complying with the advertisement;
BIDDER
BID AMOUNT
Arcon Construction Co., Inc., Harris, Minnesota
$1,808,500.36
S.R. Weidema, Inc., Maple Grove, Minnesota
$2,094,227.35
Barbarossa and Sons, Inc., Osseo, Minnesota
$2,184,710.00
S.J. Louis Constructoin, Inc. Waite Park, Minnesota
$2,224,785.01
Three Rivers Construction, Lakeland, Minnesota
$2,253,787.45
ENGINEER'S ESTIMATE
$2,200,000.00
arid
.
WHEREAS, it appears that Arcon Construction of Harris, Minnesota is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
STILLWATER, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Arcon
Construction of Harris, Minnesota in the name of the City of Stillwater for the construction of
the North Hill Sewer Project, Phase 3 according to the plans and specifications therefore
approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk ishereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except the deposits of the successful bidder and the next lowest bidder shall
be retained until a contract has been signed.
Adopted by the City Council this 7th day of September 2004.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
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~EMO
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director (L/
September 3, 2004
Purchase ofland for Brown's Creek ParklNatural Area Expansion
At your meeting of August 3, 2004, staff presented a report on the possible purchase of
two sites for the Brown's Creek ParklNatural Area Expansion. Staffwas directed to
continue working on the purchases. (See map 1)
Since the Council meeting, a survey of the site and wetlands designation has been
prepared to establish a specific property boundary. The parcel proposed for purchase by
the City includes a 15-foot non-wetland strip on the east side of the property to
accommodate a nature trail. (See map 2)
.
The terms of the purchase is $160,000 paid over 3 years ($75,000 the 1st year, $60,000
the 2nd year and $25,000 the 3rd year).
The Parks Board reviewed the purchase ofthe sites at their meeting of August 23,2004,
and unanimously support the acquisition and expansion of Brown's Creek Park and
wetland area.
Recommendation: Approval of3.01-acre land purchase (resolution)
Attachments: maps
.
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Me1110randUlTI
From:
Date:
Mayor and City Council ~
Klayton Eckles, Director of Public Works Y
September 3, 2004
To:
Subject: Approval of Temporary Easement Agreement or Lift Bridge Repair Project
DISCUSSION
Attached for Council review and approval is the documentation for the temporary easement
agreement with the State of Minnesota for the Lift Bridge Repair Project. As shown in the
cover letter the State of Minnesota will pay the City of Stillwater $112,100 for
approximately a three year period. It is expected that the actual project will occupy the site
for only one of those three years.
.
The proposed temporary easement is primarily just south of the Terra Terminal on the Aiple
Property. This area will be used as a staging area as well as a loading and unloading area
for the barges that may be working on the bridge project. Also, the City would be granting
an access lane allowing an ATV to travel from the Aiple property up to the bridge. This
ATV would be used by the foreman of the project to move back and forth between the
staging area and the bridge itself.
RECOMMENDATION
Council has already reviewed this proposal in the past, staff recommends Council approve
the temporary easement agreement and authorize the Mayor and City Clerk to sign and
execute agreement.
.
.
.
.
~ESO~
(I)
~ OF TRp..\t>
Minnesota Department of Transportation
Metropolitan Division
Waters Edge
1500 West County Road 82
Roseville, MN 55113
Date: ~-e(J \\J if.tJtJ~
Stillwater City Hall
Attn: Mayor
216 North 4th Street
Stillwater, MN 55082
In reply refer to:
C. S. 8214 523
County: WASHINGTON
Parcel: 00278
Property Address: Unassigned
The State of Minnesota, through the Department of Transportation (Mn/DOT), is in the
process of improving Trunk Highway 36 . Part of your property is affected by this acquisition .
and the State's total certified offer is $112,100.00 for highway improvements. The State's
certified appraisal ( duplicate) is included with this letter.
'.
The total for a Temporary Easement is $112,100.00 which represents the loss in value to the
remaining property.
Please be advised that lawful owners and/or occupants of the property on the date of this
offer may be entitled to relocation assistance/payments in accordance with Federal and State
laws.
It is important that you read the information prov'ided in the purchase packet. It will help you
to understand your rights during the acquisition process and also to assist you in making
sound decisions. . '
As the acquisition of your property proceeds, you will undoubtedly have additional questions.
Please direct them to the Mn/DOT Representative Terence J. Davern at 651-582-1022 who
submitted this offer.
An equal opportunity employer
.
Sincerely,
..
..",>
Package Contents:
"Guide for Property Owners" Booklet
Legal Description describing acquisition
State's certified appraisal duplicate
(Minimum Damage Acquisition Valuation if applicable)
Offer to Sell and Memorandum of Conditions (reference copy if applicable)
Conveyance Instrument (reference copy if applicable)
Appraisal Reimbursement Claim Form
.
.
#
.
Date:
TEMPORARY EASEMENT
C.S. 8214 (36=45-23)
Parcel 278
County of Washington
Forand in cOQsideration .of the sum of
Dollars ($ ),
City of Stillwater, a municipal corporation under the laws of the state of Minnesota, Grantor,
hereby grants to the State. of Minnesota, Grantee, a temporary easement to be used for
highway purposes on all that part of the following described property in Washington County, '
Minnesota:
The right to use all of Tract A described below for highway purposes, which right shall cease
on December 1, 2007, or on such earlier date upon which the Commissioner of
Transportation determines by formal order that it is no longer needed for highway purposes:
Tract A.
.
.
. That part of the Southwest Quarter of the Southwest Quarter of Section 27 (also
known as Government Lot 1 of Section 27) and the Northwest Quarter of the
Northwest Quarter of Section 34 (also known as Government Lot 2 of Section
34) both in Township 30 North, Range 20 West, Washington County,
Minnesota, described as follows: Commencing at the northwest corner of said
Section 34; thence southerly on an azimuth of 179 degrees 58 minutes 20
seconds along the west line thereof for 315.66 feet; thence on an azimuth of 89
degrees 58 minutes 20 seconds for 815.18 feet to the point of beginning of
Tract A to be described; thence on an azimuth of 324 degrees 00 minutes 40
seconds for 41 0 feet to a point hereinafter referred to as Point "A"; thence on an
azimuth of 304 degrees 14 minutes 19 seconds for 150 feet; thence on an
azimuth of 248 degrees 45 minutes 15 seconds for 30.61 feet; thence on an
azimuth of 236 degrees 21 minutes 51 seconds for 13.78 feet; thence on an
azimuth of 326 degrees 32 minutes 10 seconds for 33.43 feet; thence on an
azimuth of 56 degrees 42 minutes 18 seconds for 10.86 feet; thence on an
azimuth of 32 degrees 38 minutes 46 seconds for 6.38 feet; thence on an
azimuth of 32 degrees 39 minutes 03 seconds for 31.36 feet; thence on an
, azimuth of 339 degrees 45 minutes 19 seconds for 104.56 feet; thence on an
azimuth of 353 degrees 02 minutes 49 seconds for 77.74 feet; thence on an
azimuth of 55 degrees 37 minutes' '43 seconds for 96.08 feet to the shore of .
Lake St. Croix; thence on an azimuth of 142 degrees 27 minutes 39 seconds
along the approximate shoreline of said Lake St. Croix for 776.19 feet; thence "
on an azimuth of 235 degrees 37 minutes 42 seconds for 136.55 feet to the
point of beginning; excepting therefrom that part described as follows:
Commencing at Point "A" as set forth above; thence northwesterJy on an
azimuth of 323 degrees 17 minutes 19 seconds for 45.96 feet to the point of
beginning of the exception to be described; thence on an azimuth of 304
degrees 14 minutes 19 seconds for 88.05 feet; thence on an azimuth of 323
degrees 53 minutes 25 seconds for 43.61 feet; thence on an azimuth of 341
degrees 18 minutes 50 seconds for 100.76 feet; thence on an azimuth of 52
degrees 40 minutes 22 seconds for 23.36 feet; thence on an azimuth of 121
degrees 58 minutes 57 seconds for 43.21 feet; thence on an azimuth of 145
degrees 29 minutes 14 seconds for 182.86 feet; thence on:an aLi.. ,uth of 233
degrees 27 minutes 20 seconds for 33.41 feet to the point of beginning.
~
.
Grantor is the owner of the above described premises and has the lawful right and authority
to convey and grant the temporary easement herein granted.
The said Grantor does hereby release the State of Minnesota from any claims for damages to
the fair market value of the above-described area covered by this temporary easement and
for its use, or any claims for damages to the fair market value of the remaining property of
Grantor caused by the use of the temporary easement, including grading and removal of
materials from said easement area for highway purposes. Notwithstanding the foregoing, '
Grantor does not release any claims it may have as a result of the negligence of the Grantee,
its agents or contractors, in conducting any of the above activities.
CITY OF STILLWATER
BV
Its Mayor
And
Its Clerk
.
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this day of
,~ a~
, the Mayor and the Clerk of City of Stillwater, a
, municipal corporation under the laws of the state of Minnesota, on behalf of the municipal
, corporation.
NOTARY PUBLIC
My Commission Expires:
,..' This instrument was drafted by the
State of Minnesota, Department of
Transportation, Metro Right of Way,
.' Roseville, Minnesota 55113
.
.
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.
.
n9"1 urugs vlew-
ANEW degree course on
sport development and
coaching will hel p ensure
future sports people get the
right message on drugs,
former Ireland goalkeeper
Packie Bonner said
yesterday.
Bonner was at Letterkenny
Institute ofTechnology for
the Bachelor ofBusiness in
Sport Development and
Coaching degree launch.
Pair attacked
on doorstep
A MAN carried out a drunken
attack on a family who came
to his assistance when they
saw him sitting in a city street
in June, a court heard
yesterday.
Stanislaw Kurkowski (44),
an immigrant from Poland,
with an address at Main
Street, Ballyroan, Co Laois,
pleaded guilty to attacking
the father and son who live at
HolIes Row in Dublin and
was sentenced to six months
imprisonment, suspended
on the basis that he pay
€1,000 to the two men,
Bord na Mona
chairman quits
BORD NaMona chairman
Donagh O'Donoghue
yesterday resigned, citing
business commitments and
personal considerations for
his decision.
Mr O'Donoghue, who
joined the board in October
2001 and became chairman
in November 2002, advised
Communications, Marine
and Natural Resources
Minister DermotAhern of
his decision yesterday.
.
.\-\~" _ \ ,\\dJL~f\~~
.~ UllCf:;J I \ ~":6-f
Aptitude tests p - au'ned to select
candidates ior medical schools
John Walshe
Education Editor
........................................ .....n...................................
APTITIIDE tests should be
used to help select candi-
dates for entIy into medical
school, according to a confi-
dential report which will be
discussed at a crucial meet-
ing today.
The report was prepared
by a sU~ommittee of the
Working Group of Under-
graduate Medical Education
and Training set up last
August by Minister Noel
Dempsey. It will go to a full
meeting today of the group,
which is chaired by Prof Pat
Fottrell and drawn from the
universities, government
departments and elsewhere.
It recommends a dual
entry system - for Leaving
Certificate students and for
graduates. But all of them
would have to score well in
aptitude tests before their
Leaving Cert results Or
degrees would be considered.
The Irish Independent
understands the report fCCf",
ommends a move towa.rc1S"
half the intake at Lea: .
Cert and the other half
graduate level. Specialp .
sian would be made for
advantaged students. ,
It .isexpeCted' the;, ffn
report from theworkin
,group, which is due shortly,
will reCvw,mend a lifting of
the cap of around 320 places
for Irish students. The Hanly
report had'recommended an
increase and there is consid-
:erable pressure building up
for lifting'the cap.
The most-controversial
aspect of the report' will be
the recommended use of
pro blem~solving aptitude
'tests which are already used
.in some countries, such as
Australia, tb help choose can-
,didates for medicine.
. It would mark a significant
, ove from the total reliance
n Leaving Cert points for
ntIy to medicineancl. most
:',... r:.""" r . .~:.. ..". . '. ".l .;
other CAO courses.
And if tests were used for
medicine, then they could be
demanded in other profes-
sional areas such as teaching.
The report effectively scup-
pers Mr Dempsey's plan to
confine medical school entry
to graduates only - he
announced last August that
this was the last year for
Leaving Certificate students.
The CAO confirmed last
night, however, that the
handbook of courses for
2005 was already printed
and provided for entIy into
the country's five medical
schools for Leaving Cert stu-
dents in the normal way.
Most pub-goers 'h8,~~ti~Cigarett~ butts add to
better time' due t(J~ajZ~t<litt:er-bug' problem
:, /(~. ""'~ i:-(l~. ,~;:!.~ ~ '}'
Breda Heffernan supported the ban'~d~6 J Adrienne<S\ifieeney alter our attitudes and
",..,..,.."..................,. agreed it was a pdstti"....","''',...";\j:.~~,I'li,~:.,:"''"....,,'''''''''',,....,,' behaviour towards the
MOST members of the pub- health measure, whilen f10 ,THE 1t,of cigarette issue," she said.
lic support the near five- said going smoke-free ." 'buttsri" the streets is "Businesses have a real
month-old smoking ban, fited workers and 82pc Sai~~, becomitlj, ..' (serious prob- responsibility to provide
according to a survey com- it benefited everyone in pup.: .. lem, andh;the. amount of their customers with ade-
missioned by the Depart- lie places. ',,", waste-,;(' 6duce could quate facilities in which to
ment of Health. Minister for HealthJ,~ damconomy, the dispose of their butts."
The survey of 1,000 people Micheal Martin said yester-,t head bf>the';environmental But it is not all bad news.
earned out recently by Lans- day that in spite of a feWrj groupY.f.A,WlfTaisce warned Figures released yesterday
downe Market Research rogue smokers, the figures; yesterdaY1~t:! showed that over a quarter
found the ban a resounding showed the legislation is ''We'niU'St':take a collective of a million people got their
success, witll 70pc of respon- success. respOns;bility for what is a hands dirty to take part in
dents saying it improved "Despite well-publicised mountlrig'pioblem, and one this year's National Spring
their experience in pubs and stories on some venues and', which Jias,'the potential to Clean.
78pc in restaurants. individuals failing to compli~' damagetXiur economy," said Run by An Taisce, it's the
Over half of respondents with the measure, the figu~,~ Patriciaii01iver, chairperson largest anti-litter initiative
said they were more inclined confirm the continued strong.~\. of AMl'ai~. in the countIy, and this year
to eat in pubs due to the ban, public support for working:,i.,, ''WeJaU'neect to playa role over 260,000 volunteers
which came in on March 29, and sOcialising in smoke-f:ree:{"'in edilbititig'each other not took part, an increase of
Of those surveyed, 82pc environments," he said.'j}':i~tto dr6p'litter in order to almost 10,000 on last year.
"'wlJ ' . .
. ..i!~,.B
Latin M2
translati
'too liter~
says Ron
David Quinn
Religious Affairs Corresp,
........................,..............,,,...........................
A CONTROVERSIAl
translation of the C
Mass from the Lati
for use in churches a
as next year, is likel)
delayed because of co
it is too literal.
The Irish Bishop
among those objecti
the current translati
the grounds that it ne
be more "contemporaJ
accessible to people",
The potential dela
lows a meeting in Wa
ton of the body ch
with translating the Iv.
The International
mission on English i
Liturgy CICEL) said aft
meeting there was no
sensus on several is
meaning no new dr,
ready for circulation a.J
Bishops' Conferences i:
English-speaking worle
The Vatican and .
have been at loggerhea<
and off for many years
translations of the Mas
ICEL has traditiO!
favoured more flexible,
literal translations of
Mass from the Latin, v
Rome believes ICEL traJ
tions often rob the M<I.1
its sense of mystery by r
ing the language too ba
A key disagreement
cerns words spoken by
.egation,
Ub/LL/LUU4 U/:J4
D::J14J':J4/u::J
i-Allt. U.::, IJL
STILLWATER TOWNSHlP
September 9, 2004
Stillwater Town Hall
.
Regular Meeting: 7:00 P.M.
Chair:
~f!enda:
Minutes:
Treasurer:
Attornev:
Planner:
E02ineer:
Clerk:
Untiedt
Adopt
Approve Minutes: Regular Town Board Meeting August 26,2004
1. Claims and Checks
1. Curtis Lot Update
2. Raleigh Bond
3. Loe Encroachment Agreement
4. Swimming Pool Ordinance
1. Park Dedication Requirement
2. A TV and Motorbike Ordinance
3. Silver Creek Corridor Plan
4. Response Fundingsland Trail
5. Garofalo Sign CUP
6. Bartz CUP
7. Hendrickson Variance .
1 Paving and Parking Lot Corrective Work Update
l. Misc.
Committees: 1. Park Committee
2. Planning Commission
PeoDle Portion:
8:00 pm.
8:15 pm
, Old Business: 1. Costs Sound Level Devices
2. Diseased Trees Issues
New Business: 1.
Adiourn:
8/29/2004
Pat Bantli
.
.
August 12, 2004
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Duane Laabs, Supervisors Sheila-Marie Untiedt,
Jim Hiniker and Jim Doriott. Also, Treasurer Gloria Sell,
Planner Jennifer Haskamp, Attorney Soren Mattick and Police
Chief Steve Nelson.
1. AGENDA - M/S/P Hiniker/Untiedt moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - MjSjP HinikerjUntiedt moved to approve the 7/22/04 Stillwater town
board meeting minutes as written. (4 ayes)
.
3. TREASURER-
a. Discussed recent funds received and a new CD. Also, reminded the board
that the 2005 levy will be submitted in September and that the 2005 budget
needs to be worked on in October. A date will be set at the next town board
meeting for the budget meeting.
b. Claims were reviewed and checks #16859 through #16887 were approved for
payment.
4. ATTORNEY-
a. Curtis Lot - The purchase agreement is in place and the closing will be on
September 1, 2004. After that the variance request will be removed and
the township portion of the price will be due.
b. Minino Bond - Mike Raleigh has the updated bond and will forward it to the
township attorney.
c. Pinewood Ridoe Berm - The engineer suggested that the berm on 100th
Street should not block drainage.
d. Loe Aoreement; - The agreement has not been signed and returned.
e. Recvclino Ordinance Chanae - The ordinance will be reworked to state that
recycling must be on a garbage pick-up day.
f. Swimmina Pool Ordinance, - This ordinance will go to the planning commission
for input.
5. PLANNE~-
a. ATV/Motorbike Ordinance, - The revisedordinance with a synopsis from the
. planner and attorney will be forwarded to the planning commission members
for their consideration. A public hearing will be held on September 2, 2004.
Stillwater Town Board Meeting - 8/12/04
Page Two
Mr. Rogoff spoke about noise levels. Steve Nelson will look into the price Of.
a noise meter.
b. Silver Creek Corridor Plan And Park Donations - Will be on the next agenda
for an update.
c. Fundinasland Trail Information Reauest - More specifics about costs will be
sent.
d. Garofalo Sian Placement - A letter has been sent about moving their sign
back further from the road. Next agenda.
e. Hiahwav 15 Reconstruction Proaram - (Highway 36 to Highway 12) - Duane
Laabs and Jennifer Haskamp attended a meeting with the county and Grant
City (City of Stillwater not present) to discuss a 4 lane upgrade that must
be completed by 2007.
6. BOUTHU.ET KENNEL LICENSE - M/S/P Untiedt/Hiniker moved that the Bouthilet
kennel license for 2004 - 06 be granted. (4 ayes)
7. HAZARD MmGATION.- The clerk attended a meeting about Stillwater Township's
activities regarding hazard mitigation.
a. The siren was a popular request by smaller communities and there may be
funding available.
b. Wind damage and trees falling is a concern. It .was suggested we hire a
forester to deal with trees. '.
c. It was also suggested to use the newsletter to warn people about such things
as having survival type items in their cars and at home in case of winter storms
and severe weather.
8. RECYCLING CONTRACT - Karen Richtman was present to talk about her work and
how she's managing with less funding. No contract yet.
9. GRASS ClJ t lING OUTSID~ THE FF,=.NCE - OTTO BERG PARK - The clerk asked that
Raleigh's cut the grass more often to keep it looking better. Supervisors agreed.
10. PARK COMMit tEE - The September 13, 2004 Park Committee meeting will be
cancelled due to setting up for the primary election on the 14th.
11. ADJOURNMENT - Meeting adjourned at 9:08 p.m.
Clerk
Chairperson
.
Approved
.
August 26, 2004
STILLWATER TOWN BOARD MEETING
Town Hall
7:00 P.M.
PRESENT: Chairperson Duane Laabs, Supervisors David Johnson,
Jim Hiniker and Jim Doriott. Also, Treasurer Gloria Sell,
Planner Dick Thompson, Engineer Paul Pearson, Attorney
Soren Mattick and Police Chief Steve Nelson.
1. AGENDA - M/S/P Johnson/Hiniker moved to adopt the agenda as amended.
(4 ayes)
2. MINUTES - M/S/P Hiniker/Doriott moved to approve the 8/12/04 Stillwater town
board meeting minutes as written. (4 ayes)
.
3. TREASURER-
a. Claims were reviewed and checks #16889 through #16899 were approved for
payment. Check #16888 was voided.
b. MjSjP JohnsonjHiniker moved that the 2005 levy in the amount of
$575,000.00 which was approved by the electorate at the 2004 annual meeting
be submitted to the county by September 15, 2004. (4 ayes)
c. The bUdget meeting is set for October 13, 2004 at 7:00 p.m.
4. A"ITORNEY-
a. loe's paperwork not back yet. Jim Hiniker will talk to them.
b. M/S/P Hiniker/Doriott moved to approve the updated recycling ordinance
#132. (4 ayes)
c. Raleigh's bond not received yet. The attorney will follow up again.
d. A swimming pool ordinance has been sent to the planning commission members
for their review.
e. Curtis Lot Issue, - M/SjP Johnson/Hiniker moved that the treasurer is
authorized to prepare a check for the Curtis lot closing it will be held by
the township attorney until all easement reqUirements are met. (4 ayes)
.
5. PLANNER-
a. Park Donations - After considerable discussion the planner will do the numbers
again. Also there will be consideration given to connecting trails. Next
agenda.
b. Silver Creek Corridor Plan, - There was concern expressed by the Kirbys in a
letter that the plan had many problems. The supervisors told them that the
plan was not finished and that the board members will be reviewing it before
it is finalized. Next agenda.
Stillwater Town Board Meeting - 8/26/04
Page Two
c. Fundinasland Letter - Another letter was forwarded to Ms. Fundingsland with.
more information about trail development specifics. Next agenda.
d. Garofalo C.U.P. - Information for a C.U.P. was sent to him. Next agenda.
e. Bartz (Volz) Stable C.U.P. - A new C.U.P. will be necessary for the former Volz
Stables. Next agenda.
f. Johnson Indoor Ridina Arena - The setbacks are met. Only a building permit
is necessary for the arena.
g. Ann Terwedo Comments - Future county zoning changes will be relayed to the
township in a timely manner.
6. ENGINEER-
a. A request from Magnum Company LLC was received for a partial payment of
$97,782.38. Check #16890 was approved at this meeting.
7. HAZARD MITIGATION PROGRAM - The clerk reviewed part of the latest
communication from Kelli Swanson. The board members wish to withdraw from
the program.
8. 90TH STREET - NEW CULVERT - PARKING LOT - M/SjP JohnsonjHiniker moved
that Engineer Paul Pearson negotiate with Brochman Blacktopping Company to pave
up to 60 feet of 90th Street eastward from the culvert area at Norell and to remedy
some pavement cracks from a previous job by Brochman at the town hall parking rot. .
Costs are not to be greater than $3,500.00. (4 ayes)
9. CHIEF OF POLICE REPORT -
a. A resident on Quail Avenue North asked for a reduced speed limit on the road.
Steve Nelson was directed to contact neighbors to cooperate by keeping the
speed down instead of changing the current speed limit.
b. Chair Laabs was given information regarding costs of a calibrator and digital
sound revel meter totaling $668.95. He will research other makes and costs.
Next agenda.
10. DISEA5'=D TREES DISCUSSION - Bonnie Haines was present to discuss dead
trees in the road right-of-ways and diseased trees at Otto Berg Park. Raleigh's
will be asked to give the board a cost for right-of-way tree cutting and also told
that according to Ms. Haines diseased elm trees in Otto Berg Park need to be
removed., Next meeting.
11. JOINT BOARD ME!: liNG - Boutwell Estates residents and joint board members
met to talk about traffic problems in the Boutwell area. To deter traffic by a one
way street through Boutwell Estates or a 4 way stop may help the traffic frow to
the west and south off Highway 15. Also, comments were made by the City of .
Stillwater that annexation will not happen in the area for many years.
Stillwater Town Board Meeting - 8/26/04 Page Three
.12. CARNELIAN MARINE WATERSHED MANAGEMENT TOUR - Duane Laabs reported on
this trip. He had positive feelings about the work completed.
13. MARINE WMO - The second generation plan process is coming along. Duane Laabs
will attend a meeting on August 30 to hear more about it.
14. STILLWATt~ CITY JOINT MEt: lING - David Johnson reported that the annexation
date deadline still holds. Roads are a major concern at this time.
15. ADJOURNMENT - Meeting adjourned at 10:20 p.m.
Clerk
Chairperson
Approved
.
.
lJb:UI(LlHN 1d;11
D:U 4..J':l4 I tJ:J
Chair Laabs
August
August
Chair Untiedt
September 2
September 7
September 8
September 9
September 13
, September 14
September 23
September 29
Chair Untiedt
rHlclt. U.:.
Stillwater Township
Calendar
.
24 Filing for Supervisor positions starts at
26 Town Board Meeting
9:00 AM
7:00 PM
Planning Commission
ATV/Motorbike Hearing
Last day filing for Supervisor ends at
Public Accuracy Test and
Election Judges Training
Town Board Meeting 7: 00 PM
Last day to withdraw from filing for Supervisor positions
Park Committee cancelled 7:00 PM
Primary Election 7:00 AM - 8:00 PM
Town Board Meeting 7:00 PM
County Meeting at the Prom Center 6:00 PM
7:00 PM
5:00 PM
6:30 PM - 8:30 PM
October 7 Plaming Commission
October 14 Town Board Meeting
October TBD Park Committee - Columbus Day
October 28 Public Accuracy Test
October 28 Town Board Meeting
7:00 PM
7:00 PM
7:00 PM
6:00 PM
7:00 PM
.
Chair Doriott
November 2
November 3
November TBD
November TBD
November TBD
November 8
Election Day
Planning Commission
Canvass Election
Town Board Meeting - Veterans Day
Certificate of Election to New Supervisors
Park Committee
7:00 AM - 8:00 PM
7:00 PM
7:00 PM
7:00 PM
7:00 PM
7:00 PM
Town Board Supervisors may attend any or ail of the above meetings.
AU meetings are held in the town half unless otherwise specified.
Pat Bantti
Clerk. Stillwater Township
August15,2004
.
.
.
.
~~/UII~UU4 10:11
b:J14j'j4/tJ~
Chair Doriott
December
December
December
2 Planning Commission
9 Town Board Meeting
13 Park Committee
Town Board Supervisors may attend any or all of the above meetings.
All meetings are held in the town hall unless otherwise specified.
Pat BantU
Clerk, Stillwater Township
rAl:l1:. l:Jj
7:00 PM
7:00 PM
7:00 PM
August 15. 2004
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co,washington,mn.us)
Thursday. August 19. 2004 11:41 AM
Pat Raddatz
Washington County Board Agenda - 8/24/04
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
August 24, 2004
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or
function of Washington County Government, whether or not the issue is listed on this
agenda. Persons who wish to address the Board must fill out a comment card before the
meeting begins and give it to the County Board secretary or the County Administrator. The
County Board Chair will ask you to come to the podium, state your name and address, and
present your comments. You are encouraged to limit your presentation to no more than five
minutes. The Board Chair reserves the right to limit an individual's presentation if it
becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue
that is part of Washington County's responsibilities. The chair may also limit the nUmb.
of individual presentations to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Public Hearing - Transportation and Physical Development * Ann Pung-Terwedo,
Sr. Planner
Rezoning Request by Norman Lee Busse, Stillwater Township
5. 9:30 - Transportation and Physical Development * Jim Luger, Parks Director
Grant from DNR for Acquisition of a Portion of the Point Douglas Trail
6. 9:35 - Assessment, Taxpayer Services and Elections * Bogdan Filipescu, Supervisor
Classification of Tax-Forfeited Parcel as Non-Conservation
7. 9:45 - Public Health and Environment
A. Resource Recovery Project's 2005 Operating Budget * Judy Hunter, Sr. Program Manager
B. Bay town Special Well Construction Area Update * Cindy weckwerth, Program Manager
8. 10:25 - General Administration * Jim Schug, County Administrator
9. 10:30 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise .
questions to the staff. This action is not intended to result in substantive board actio
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
10. Board Correspondence
1
11. 10:50 - Adjourn
~2. 11:00 to 11:30 - Board Workshop with Public Health and Environment
~iddle St. Croix WMO Special Legislation Support
13. 11:30 to 12:15 - Board Workshop with Office of Administration
Review Updated Inventory and Cost of Mandates and County Core Functions in Health and
Human Service Areas and Outstanding Supplemental Requests
************************************************************************
Reminder: No Board Meeting August 31, 2004 * 5th Tuesday
Meeting Notices
August 24 * Brown's Creek Watershed District Interview
8:35 a.m., Washington County Government Center
August 25 - Mosquito Control Commission
9:00 a.m., 2099 University Avenue West * St. Paul
August 25 - 911 Board Executive Committee
10:30 a.m., 2099 University Avenue West * St. Paul
August 25 - Regional Solid Waste Coord. Board
10:30 a.m., 2099 University Avenue West * St. Paul
August 26 - Community Corrections Advisory
7:30 a.m., Washington County Government Center
.***********************************************************************
ashington County Board of Commissioners
Consent Calendar * August 24, 2004
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the August 10, 2004 Board meeting minutes.
B. Approval to reappoint Richard Damchik, Comfort Lake-Forest Lake Watershed District
Board of Managers, to a three-year term expiring September 22, 2007.
C. Approval of an amendment to a contract with the Washington Conservation District for
activities related to the South Washington County Groundwater Surface Water Interaction
Project.
Community Services
D. Approval of funding agreement with the U.S. Department of Housing and Urban Development
for the 2004 Community Development Block Grant program and designate a Labor Standards
Officer.
E. Approval of the HOME subgrantee agreement with Two Rivers Community Land Trust for the
Community Initiated Program.
~. Approval to modify the Local Mental Health Advisory Council member composition to allow
individuals who work in the county but do not reside here to fill the professional
positions on the committee.
Human Resources
2
G. Approval to ratify the 2004-2006 Law Enforcement Labor Services contract.
Library
.
H. Approval to accept a grant in the amount of $17,298 from the Metropolitan Library
Services Agency (MELSA) for technology enhancements.
Public Health qnd Environment
I. Approval and authorization from the County Board Chair and County Administrator to
enter into an agreement with the Minnesota Department of Public Safety, Division of
Homeland Security and Emergency Management, to receive funding through the Emergency
Management Performance Grant Program.
Transportation and Physical Development
J. Approval of Supplemental Agreement No.5 with SRF Consulting Group, Inc. for the
environmental and preliminary design services for reconstruction of Valley Creek Road and
Century Avenue South in the City of Woodbury, for a cost not to exceed $234.063.
K. Approval of resolution authorizing the County Engineer to establish a No Parking zone
on County Road 55 from 150th Street North to 1,000 feet south.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
.
3
Diane Ward
.rom:
ant:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Wednesday, September 01, 2004 11 :33 AM
Pat Raddatz
Washington County Board Agenda - 9/7/04
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
September 7, 2004
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9:00 - Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or
function of Washington County Government, whether or not the issue is listed on this
agenda. Persons who wish to address the Board must fill out a comment card before the
meeting begins and give it to the County Board secretary or the County Administrator. The
County Board Chair will ask you to come to the podium, state your name and address, and
present your comments. You are encouraged to limit your presentation to no more than five
minutes. The Board Chair reserves the right to limit an individual's presentation if it
becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue
.that is part of Washington County's responsibilities. The c.hair may also limit the number
f individual presentations to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Assessment, Taxpayer Services and Elections * Kevin Corbid, Director
Appointment of Members to the 2004 County Canvass Board for Primary and General Elections
5. 9:15 - Transportation and Physical Development * Don Theisen, County Engineer
Conveyance of Fee Ownership of Forest Lake Outlet Structure and Property
6. 9:25 - General Administration * Jim Schug, County Administrator
Brown's Creek Watershed District Appointments
7. 9:30 - Commissioner Reports * Comments * Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise
questions to the staff. This action is not intended to result in substantive board action
during this time. Any action necessary because of discussion will be scheduled for a
future board meeting.
8. Board Correspondence
9. 9:45 - Adjourn
411i0. 10:00 to 10:30 ~ Board Workshop with Office of Administration
Review Updated Inventory and Cost of Mandates and County Core Functions in CULlllll\.mity
Services and Transportation and Physical Development Departments
11. 10:40 to 11:00 - 2005 Budget Hearings
1
************************************************************************
Meeting Notices
September 7 - Finance Committee Meeting
11:15 a.m., Washington County Government Center
September 8 - Metropolitan 911 Board
10:30 a.m., 2099 University Avenue West * St. Paul
September 8 * MELSA
12:00 p.m., 1619 Dayton Avenue * St. Paul
September 8 * MICA
2:00 p.m., 161 St. Anthony Avenue * St. Paul
September 8 - Rush Line Corridor Task Force
3:30 p.m., 4701 Highway 61 * White Bear Lake
September 9 ~ Community Services Advisory
7 : 30 a,. m., Washington County Government Center
September 9 - Metro TAB
12:30 p.m., 230 East 5th St., Mears Park Centre * St. Paul
************************************************************************
Washington County Board of Commissioners
Consent Calendar * September 7, 2004
.
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval of the August 17 and 24, 2004 Board meeting minutes.
B. Approval for County Board Chair to sign the County's response to the Independent
Auditor's findings and recommendations contained in the draft report on the internal
control structure and compliance for the year ending December 31, 2003.
Community Services
C. Approval of Amendment No.1 to the HSI Contract for 2004.
Library
D. Approval to hire a new .5 FTE Library Clerk funded with existing dollars available due
to vacancies in temporary positions.
Recorder
E. Approval of resolution amending Washington County Fee Schedule Policy #1032.
F. Approval of plat of Red prairie Acres located in Bay town Township.
.
Sheriff's Office
G. Approval to authorize execution of a grant agreement extension with the Office of Drug
2
Policy and Violence Prevention, Department of Public Safety, State of Minnesota for the
East Metro Coordinated Narcotics Task Force.
.. Approval of grant contract with the State of Minnesota, Department of Natural
esources, Division of Enforcement, for a reimbursement grant for the off highway vehicle
enforcement from June 1, 2004 to June 30, 2005.
Transportation and Physical Development
I. Approval to award contract to Frontier Precision, Inc. for provision of a Trimble 5603
Robotic Total Station.
J. Approval of resolution for trail resurfacing on the bike trail adjacent to CSAH 12 to
Road Surface Technologies, Inc. lowest responsible bidder, in the amount of $30,804.30
conditioned upon the execution of a contract as required by law.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
.
3