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Home My WebLink About2003-01-07 CC Packet CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-01 Council Chambers, 216 North Fourth Street January 7, 2003 tlIIIiEGULAR MEETING "ECESSED MEETING CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Possible approval of agreement with Max Tudo for the Cayuga 2. Discussion on lobbyists 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA STAFF REPORTS 1.Police Chief 2. Fire Chief 3. City Clerk 4. Director of Admin. 5. Community Dev. Dir . 6. City Engineer/PWD 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL APPROVAL OF MINUTES - Approval of December 17, 2002 OATH OF OFFICE FOR NEWLY ELECTED MEMBERS OF ADJOURN CALL TO ORDER ~OLL CALL ~ECOGNITION OF OUTGOING COUNCILM ERS1i#llii. 1. Adoption and Presentation of Resol.I;JtiOh_* mrylending Terry Zoller and Gene "Taco" Bealka PETITIONS, INDIVIDUALS, DELEGAT NSii& CQMMENDATIONS ,;SoH' 1. Nile Kriesel, County Commissio .%7 meeting to address Council on subjects which are not a part of action or reply at the time of the statement or may give direction concerns expressed. OPEN FORUM The Open Forum is a portio'l..P the meeting agenda. The...COf!J to staff regarding investigati~{1 0 CONSENT AGENDA* . 1. Resolution 2 113_01, ng payment of bills 2. Resolution , abating assessment for Parcel No. 34.030.20.23.0089 3. Approval 0 .. for lobbyist for Middle St. Croix WMO lobbing Effort 4. Resolu pproving Minnesota premises permit for gambling for the Forest lake Athletic Asso . . Croix Music Cafe, 317 South Main Street, Stillwater, MN 5. Res 4, approving renewal Agreement with The Sandcreek Group for Employee Assista ogram Services. 6. Consideratl of request for Garbage Waiver from Jill Coleman 7. Resolution 2003-05, Resolution Relating to Financing of Certain Proposed Projects to be Undertaken by the City of Stillwater; Establishing Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code . 8. Resolution 2003-06, resolution approving amended Fire Protection Contract with the City of Grant 9. Resolution 2003-07, approval of Forestry Consultant contract 10. Resolution 2003-11, renewal of Towing License for 2003 11. Request to purchase three computers for Engineering/Public Works Dept. 12. Request to purchase sign making machine and cutter tf PUBLIC HEARINGS 1. Case No. V/02-77. This is the date and time for a public hearing to consider an appeal of the Planning Commissions decision on a request from Dan Challeen for a variance to construct a 24' x 28' garage with a 12 foot setback (30 feet required) at 2103 Schulenberg Alley in the RB, Two Family Residential District applicant. Notices were mailed to affected propert owners and published in the Stillwater Gazette on December 27, 2002. Case No. SUB/02-76. This is the date and time for a public hearing to consi Challeen for a resubdivision of Lots 1 and 2 into one lot of .33 acres 10 Alley in the RB, Two Family Residential District (continued from Nove Notices were mailed to affected property owners and published in th December 27,2002. . Case No. V/02-86. This is the date and time for a public hearing to Planning Commissions decision on a request from Scott and yard setback (5 feet required, 3 feet requested) and a varia percent allowed, 33.5 percent proposed) caused by an e . Churchill Street West in the RB, Two Family Residential Case No. SUB/02-87. This is the date and time for a u Scott and Lisa DeMars for a subdivision of Lots 1 a Lot 1 - 7,510 square feet and Lot 2 - 7,511 square RB, Two Family Residential District. Notices were published in the Stillwater Gazette on December 2 , Case No. SUB/02-83. This is the date and t blic hearing to consider a request from Robert and Carol Greethurst for a subdivision , Block 1, Linson Addition, 1602 South Greeley Street, into two lots consisting of Lot 1 760 square feet and Lot 2 - 15,575 square feet in the RA, Single Family Residential Diict. Notl s were mailed to affected property owners and. published in the Stillwater Gazette ber 27, 2002. Case No. SUB/02-63. This is the and e for a public hearing to consider a request from Anchobaypro, Inc., for a subdivi acre lot into 14 residential lots and one 1.7 acre commercial lot located on the 5 and south of Curve Crest Blvd in the TH, Townhouse Residential Dist -C, Business Park Commercial District. Notices were mailed to affected propert ublished in the Stillwater Gazette on December 27,2002. 13. Request to purchase equipment from State bid - Parks, Public Works, Sewer Depts. 14. Request to purchase computer training coupons - MIS 15. Request to purchase a floor burnisher - Plant/City Hall 16. Request to purchase 2003 Squad Cars - Police . 2. st from Dan 3 Schulenberg meeting ). azette on 3. n appeal of the for a variance to the side e impervious surface (30 ce lot split located at 603 4. to consider a request from olcombe's Addition, into two lots. at 603 Churchill Street West in the ffected property owners and 5. 6. 4. 5. UNFINISHED BUSINESS 1. Board and Commis . nts/Council Representative Appointments NEW BUSINESS 1. 2. 3. R lution) unity Block Grant Application for 2003 (Resolution) Possible ap Possible f 30.01, Setting Pub' PETITIONS; S, DELEGATIONS & COMMENDATIONS (continued) COMMUNICA REQUESTS COUNCIL REQU ITEMS STAFF REPORTS (continued) ADJOURNMENT . * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by on motion. There will be no separate discussion on these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 CITY OF STILLWATER CITY COUNCIL MEETING NO. 03-01 Council Chambers, 216 North Fourth Street January 7,2003 Dr a4t" .,; .EGULAR MEETING ECESSED MEETING 4:30 P.M. 7:00 P.M. 4:30 P.M. AGENDA CALL TO ORDER ROLL CALL OTHER BUSINESS 1. Possible approval of agreement with Max Tudo for the Cayuga 2. Discussion on lobbyists STAFF REPORTS 1.Police Chief 2.Fire Chief 3. City Clerk 4. Director of Admin. 5. Community Dev. Director 6. City Engineer/PWD 7. City Attorney 8. City Administrator 7:00 P.M. AGENDA CALL TO ORDER ROLL CALL PETITIONS, INDIVIDUALS, DELEGATI 1. Nile Kriesel, County Commission nding Terry Zoller and Gene "Taco" Bealka APPROVAL OF MINUTES - Approval of December 17, 2002 City OATH OF OFFICE FOR NEWLY ELECTED MEMBERS ADJOURN CALL TO ORDER _OLL CALL RECOGNITION OF OUTGOING COUNCILM 1. Adoption and Presentation of Reso OPEN FORUM The Open Forum is a portion of th the meeting agenda. The Council to staff regarding investigation of the uncil meeting to address Council on subjects which are not a part of take action or reply at the time of the statement or may give direction ncerns expressed. CONSENT AGENDA* 1. Resolution 2003-01, directing payment of bills 2. Resolution 2003-02, abating assessment for Parcel No. 34.030.20.23.0089 3. Approval of cost sharing for lobbyist for Middle St. Croix WMO Lobbing Effort 4. Resolution 2003-03, approving Minnesota premises permit for gambling for the Forest Lake Athletic Association at the S1. Croix Music Cafe, 317 South Main Street, Stillwater, MN 5. Resolution 2003-04, approving renewal Agreement with The Sandcreek Group for Employee Assistance Program Services. 6. Consideration of request for Garbage Waiver from Jill Coleman 7. Resolution 2003-05, Resolution Relating to Financing of Certain Proposed Projects to be Undertaken by the City of Stillwater; Establishing Compliance with Reimbursement Bond Regulations Under the . Internal Revenue Code 8. Resolution 2003-06, resolution approving amended Fire Protection Contract with the City of Grant 9. Resolution 2003-07, approval of Forestry Consultant contract 10. Resolution 2003-11, renewal of Towing License for 2003 11. Request to purchase three computers for Engineering/Public Works Dep1. 12. Request to purchase sign making machine and cutter PUBLIC HEARINGS 1. Case No. V/02-77. This is the date and time for a public hearing to consider an appeal of the Planning Commissions decision on a request from Dan Challeen for a variance to construct a 24' x 28' garage with a 12 foot setback (30 feet required) at 2103 Schulenberg Alley in the RB, Two . Family Residential District applicant. Notices were mailed to affected property owners and published in the Stillwater Gazette on December 27,2002. Case No. SUBJ02-76. This is the date and time for a public hearing to consider a request from Dan Challeen for a resubdivision of Lots 1 and 2 into one lot of .33 acres located at 2103 Schulenberg Alley in the RB, Two Family Residential District (continued from November 13, 2002 meeting). Notices were mailed to affected property owners and published in the Stillwater Gazette on December 27,2002. Case No. Vl02-8G. This is the date and time for a public hearing to consider an appeal of the Planning Commissions decision on a request from Scott and Lisa DeMars for a variance to the side yard setback (5 feet required, 3 feet requested) and a variance to the impervious surface (30 percent allowed, 33.5 percent proposed) caused by an existing residence lot split located at 603 Churchill Street West in the RB, Two Family Residential District. Case No. SUB/02-87. This is the date and time for a public hearing to consider a request from Scott and Lisa DeMars for a subdivision of Lots 1 and 2, Block 9, Holcombe's Addition, into two lots. Lot 1 - 7,510 square feet and Lot 2 - 7,511 square feet, at 603 Churchill Street West in the RB, Two Family Residential District. Notices were mailed property owners and published in the Stillwater Gazette on December 27,20 Case No. SUBJ02-83. This is the date and time f Robert and Carol Greethurst for a subdivision 0 Greeley Street, into two lots consisting of Lot in the RA, Single Family Residential District. published in the Stillwater Gazette on De Case No. SUB/02-63. This is the date a Anchobaypro, Inc., for a subdivision 0 commercial lot located on the west Townhouse Residential District an mailed to affected property ow 13. Request to purchase equipment from State bid - Parks, Public Works, Sewer Depts. 2. 3. 4. 5. . 6. aring to consider a request from 1, Linson Addition, 1602 South are feet and Lot 2 - 15,575 square feet mailed to affected property owners and 2. ublic hearing to consider a request from lot into 14 residential lots and one 1.7 acre d south of Curve Crest Blvd in the TH, usiness Park Commercial District. Notices were ed in the Stillwater Gazette on December 27,2002. UNFINISHED BUSINESS 1. Board and Commission appo' uncil Representative Appointments NEW BUSINESS 1. Election of Vice Mayor (R tion) 2. Possible approval Commu Block Grant Application for 2003 3. Possible first reading of Ordi nce No. 932, An Ordinance Amending Stillwater City Code Chapter 30.01, Subd. 8 by Amending Fees 4. Setting date for canvassing returns from Special Election 5. Public Works Facility Update (available Tuesday) PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS (continued) COMMUNICATIONS/REQUESTS COUNCIL REQUEST ITEMS STAFF REPORTS (continued) ADJOURNMENT * All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items unless a Council Member or. citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 2 .,. . MEMORANDUM TO: Mayor and City Council FROM: City Administrator Hansen SUBJECT: Lease Agreement for Max Todo - Cayuga DATE: December 30,2002 In early December I met with Tom and Audrey Huninghake to talk with them about their lease on the Cayuga. They have requested agenda time at the 4:30 p.m. Workshop Session on January 7,2003 to discuss the contract. The lease called for an initial three year term with two one year extensions. In lieu of rent, Max Todo was to perform certain repairs during the initial 3 year term, as well as move and secure the barge used for Lumberjack Days. . After inspection of the property I found most of the repairs have been made, with a few exceptions. Mr. & Mrs. Huninghake are very proud of the progress made and want to discuss the reasons why some items remain and seek council guidance. They are also very concerned about only one year contract extentions and would like to see if a longer term is possible. Enclosed for your use and review is a copy of the original contract with a listing of remaining items, a proposed three year extension and listing of out of pocket repair expenses for years 2000, 2001 and 2002. ACTION REQUIRED Determine whether or not Max Todo is in compliance with the existing contract and consider a contract extension. RECOMMENDATION Not having seen the condition of the Cayuga prior, I can only guess as to the amount of repairs accomplished, which seems substantial. If council agrees, and considering the additional contract language regarding a new interstate bridge etc., I see no reason not to grant a contract extension. . . .. ........ ''-'........'-'~ 1 L......I,\.N . 11"1 I 7' LHf',J', T HHN~t:.N NO. 200 Glf1t3.. LEASF.A GREEMENT THIS AGREEMENT mad.e this 16th day of December, 1999, between the City of Stillwater, Washington County, Minnesota, a Home Rule City of the Third Class CCity") and Max Todo, Marine Services, Inc., a Mim1esota corporation, with offices at 16355 - 18th Street South, Lakeland, Minnesota 55082 ("Max Todo"). 1. B.ecital The City is the 'Owner of real estate with frontage on the 81. Croix River ("Propercy"), part of which was formerly rented to Aiple Towing Company who operated a barge tenninal facility from t11e site. 2. Tbe Property. A portion of tills Properly is the subject of tWs Lease and is described on the attached Exhibh "A", the Property where c\lJTently a City owned barge entitled the "Frank E" is moored along wjth a City owned vessel known as the "Cayuga", a vessel that is held by the City for future use as park facility, but that currently is in need of substantial repair. 3. .Than. The City is willing to lease the site to Max Todo by this instrument for an initial three (3) year period and two. (2) om:l-year extension peJiods on the consideration and according to the terms set forth in thi.s Lease Agreement. 4. Rent. As and. for re11t payable to the City during the term of this Agreemenc, Max Todo will perfonn repairs to the Cayuga according to the repair items list schedule attached to this Agreement as Exhibit "B". TIle order and timing of the work will be detennined by Max Todo but all work must be completed during the initial three (3) year term of this Agreement. As additional rent, Max T odo will move the City barge from the Property to Lowell Park for the Lwnberjack Days celebration and rel1lrn it to its mooring site on the Property at no charge to the City. This provision will not prevent Max Todo fi.-om charging private parties for services rendered to them beyond the actual mooring and spudding down of the barge. Max Todo will also, at the end of the teml of this Agreement, move the Cayuga to its final location, without charge to the City. Any USe of the barge by Max Todo or others will require prior approval of the City Coordinator, 5. Allneara.~. Max Todo agrees to maintain the physical appearance of the Property in its present condition and promises to erect no additional out. buildings or structures onthe Property, LOCATION:651 439 9464 RX TIME 09/20 '02 10:37 ',. . . . 1::l9/20/02 (;104 10:52 MAGNUSON LAW FIRM ~ LARRY HANSEN NO. 200 ~ . 6. Mooring. Max Todo will be allowed to bring to the Property and moor on the Property a marine crane, tug boat, additional barges, material for the construction of new barges, welding equipment and additional boats and vehicles as needed to reasonably maintain their . business. . . 7. w..d.scaping, Max Todo will also plant sbmbs, annual and perennial flowers, grade the access road, cut and trim bro\h and weeds, and maintain tbe Property in a presentable fashion. 8. Lock Out Gate. Max Todo will construct lock out gates that will be installed to secure the Property and prevent public access to the Cayuga, the barge and their business property . 9. Waiver. Max Todo also agrees and waives by this Lease any claim that they might otherwise have to compensation as a lessee in possession under any state or federal law or rule should the property be needed to accommodate construction of an interstate bridge, bridge piers or abutments or other possible bridge construction impacts in the event the Property or any """ part of it is needed. for bridge construction or bridge construction impacts or is affected by bridge construction impacts. Max. Todo upon ninety (90) days written notice by the City agrees to accommodate any such construction or impacts. In that event the City agrees to reasonably explore relocation of Max Todo for the remainder of the Lease period as long as a relocation does not involve expense or charge to the City and the accommodation can reasonably be made. If reasonable accommodations can not be ma.de without charge to the City, Max Tedo agrees to vacate the Property leaving it in as good as condition as it is now found, waive any claim for material or work done to the Cayuga, the barge or the premises and tllls Agreement will be null and void. In that event, Max T odo will be relieved from further repairs to the barge Of Cayuga. 10. Moorin@" Visitnr~. Max Todo also agrees to reasonably accommodate, at the request of the City, any marine services who are temporarily working on public projects on the St. Croix River on a temporary basis and who are in need of loading, unloading or mooring vessels involved in tins work. TIllS provision will be operative on a case by case basis and may not unreasonably disrupt Max Todo'g operations, or provide a competitor with an unreasonable advantage. 2 LOCATION:651 439 9464 RX TIME 09/20 '02 10:37 12:9/20/02 10:52 MAGNUSON LAW FIRM .~ LARRY HANSEN NO. 200 GJ05 ;. 11. Insurance. Max TodD must insure the Property against all risks and provide the . City with a certificate of insurance evidencing $1,000,000 combined single limits coverage on their operation, naming the City as an additional insured as their interest may appear. The City will either self insure the Cayuga with regard to marine risks including hull risks or, if feasible, as the Cayuga increases in value, secure marine insurance including hull coverage on the Cayuga. 12. whibition Assignment. This Agreement and the rights granted hereunder may not be assigned or transferred by Max. Todo without the prior written consent of the City, 13. Conditions! PrecedeTJi. This Agreement will not be effective unless all City Charter provisions that pertain. to the use of City owned land have been followed and approved by the City Council or the voters in the event that a referendum and also the approval of the United States Army Corps of Engineers and tbe Minnesota Department of Natural Resources. IN WITNESS WHEREOF, the parties have set their hands this 16th day of December, 1999. CITY OF STILL \V A TER . By: A1:r.J:L// . ~,'Ki;-(~~or ATTEST: i}lML/,~ Marti vfeldoll, Its City Clerk MAX TODO, MARINE SERVICES, INC. By: 11_ {' 1Z'~<if! Thomas F. HUIDngh e President Its: By: ~~J Its: . 3 LOCATION:651 439 9464 RX TIME 09/20 '02 10:37 . . . ~r:::l/ .:::~/~.::: 1~::J~ MHbNUSoN LRW FIRM ~ LRRRY HRNSEN ~li6 ST A TE OF MINNESOTA ) ) S5 COUNTY OF W ASI-IlNGTON ) NO. 200 The foregoi.ng instmment was acknowledged before me this 16th day of December, 1999, by Jay L. Kimble, Mayor and Morli Weldon, Clerk, for the City of Stillwater. e ~~~~~] STATE OF MINNESOTA COUNTY OF WASHINGTON ) ) 55 ) ?/~ o!\f~A1~j) Notary Public The foregoing instrument was acknowledged before me this 16th day of December, 1999, by Thomas F. Huninghake, the President, and Audrey J. Guild, the Secretary, duly authorized -agents for Max Todo, Marine Services, Inc., a Minnesota corporation. 'f. G~:-~~~~~~~~~'~r .. \ . ..~HINGTON COUNTY j ~~'J~::'~_~~~~~lresJan,31,2000 . c-~~_,_...... LOCATION:651 439 9464 . -;;p~. di *'~ ~Jf_ Notary Public 4 RX TIME 09/20 '02 10:37 ~._;..,~,.. ~ ..;1 t _. C r fl... I ,;X...... ^ i y c; r .~/ .-, .--- '-'--' ... f.'- IS> ~ . . is) is) f\J o Z .1 . ....... . z w (J) z cr :r: )- -""...... 0::: 0::: cr -l 1- E 0::: ~ l.L 3 cr ....J Z o (J) :J Z l!) cr E . ....t .__ J... [l'~ .\ ~~ u_ __;_ . .j~ iV: J ... -.~:~- h~:-~. . '7-..::. -.;.-. '. j , 'j''''''+-' "J .~ / \ .... I .-.., '... ...... , -~ ' . .;..:... .' I ! ".:. - f\J If) .. " IS) .-i /, -- '~ { .. c/'11 .. f ....,I " I :< 5"'0 '! , '\ .~. f t t . , fl' .'''~I ""4 .) f\J is) . " . .". is) . , f\J I ' " 01 ;.) r,- r-/", "'#t I . . ~1 ~ CtlrU4f'1t .._. .. .~, L _..,._._ ...... . "'=" _" 6> ... . #> .... ~..,. ~~ , - ---"""- ~r: ---.-" ,-....." ....,--. ::-:::.- ------- - . I ~...' ~--) . "*.~~J lXl)(fXlXlXlXlX~_ - ~. ,.. 'lX~fXW>(W"" ..' .. . -' ~ ,t':' .' . ./ .. . ",.,~,,: .. ~"""., ~ --.---- >- . J .... '" cg \, . . .I ) ~ t'-- tV) . o ..-l C\J o o .2 /t y~ h..r.,e. ... ~r . I-'- X n::: I.: ::.- -:- ~ ------ '<t (() '<t (}) (}) .~~ D- ........ I-'- cr U D ..J ~':j/ .::~/~.:: 1~::J~ MHbNU~UN LRW FIRM 7 LRRRY HRNSEN NO. 200 [;103 , ,. ,/ -.~".. ... .;. . List of Reoair Items 1.) Repair and or replace broken windows. J'lI\ O~,...- G()\l~ ~h.elA~ 14.) Repair holes in deck. W;f Repair roof. ~ Lock for hatch cover. .~) Intense inner hull and bilge cleaning. . . .' \h) Removal of any remaining fuel and or lubricants. ~~) Reinforce Collision Bulk Head to be Wat.er tight. 8.) Aft Bulk Head to be raised 3' to 4' and reinforced. 9.) Shaft Bulk Head to be raised 3' to 4' and reinforced. . v-H>.) Con lain current leaks and future leaks. vii.) Emergency pwnps plumbed in and installed. . 12.) Paint removal and new painl- ~ ~ . :W . 13.) Pennanent repair of Bow Tank. .' v-l4.) Level A1ann System. 15.) Removal of any wmecessary pipes, wire~ tanks etc. 0'6.) Lock-Out Gate. 1 ~ 07.) Clean up grounds and plant flowers and shrubs for aesthetics. . LOCATION:651 439 9464 RX TI ME 09/20 '02 10:37 .If .f :~ ....../ __ /2. . ~ Max T odo, Marine Services Inc. . 11;41 AM 12/09/02 Transaction Detail By Account AcauaI ..... January through [. ~ p '"-..,:. ...J 2000 Type Date Num Name Memo Clr Split Amount Balance . Cayuga Credit Card Chaw 1/8/2000 090885 Menards Paint Suppli... Capitol One 35.10 35.10 Credit Card Cha... 1/9/2000 9855 Menards Painr supplies Capitol One 47.85 82.95 Check 1/17/2000 5155 Walmart Misc. Eastem.Heig... 57.31 140.26 Check 1/17/2000 5160 Menards Paint Eastem Heig... 40.92 181.18 Check 1/17/2000 5161 Menards Paint etc. Eastem Heig... 65.68 246.86 Credit Card Cha... 1/18/2000 67740 Menards Plywood Capitol One 146.15 393.01 Credit Card Cha... 1/26/2000 194 Absolute Air Clea... Zeolite Capitol One 17.95 410.96 Credit Card Cha... 1/27/2000 20385 Menards Paint supplies Capitol One 45.57 456.53 Credit Card Cha... 2/1/2000 9855 Menards Paint, bulbs Capitol One 17.84 474.37 Credit Card Cha.. 2/10/2000 2809 Walmart Paint Capitol One 23.21 497.58 Check 4/3/2000 5208 Yocum Oil Fuel for Cay... Eastem Heig... 150.00 647.58 Credit Card Cha... 4/19/2000 8949 Menards Cleaning Su... Capitol One 54.23 701.81 Check 10/10/2000 5538 Yocum Oil Fuel Eastem Heig... 542.45 1,244.26 Credit Card Cha... 12/8/2000 1506 Michaels Print Frames Capitol One 71.66 1,315.92 Credit Card Cha... 12/9/2000 1154 Farm and Home Home pipe Capitol One 18.56 1,334.48 Check 12/13/2000 5587 Yocum Oil Fuel Eastem Heig... 457.47 1,791.95 Check 12/13/2000 5588 Yocum Oil Pump For B... Eastern Heig... 205.00 1,996.95 Check 12/29/2000 5593 Yocum Oil Fuel Eastern Heig... 307.39 2,304.34 Total Cayuga 2,304.34 2,304.34 TOTAL 2,304.34 2,304.34 . . Page 1 11:11 AM 12/09/02 -.... Sam . Type Cayuga Credit Card Cha... Check Check Credit Card Cha... Check Check Credit Card Cha... Credit Card Cha... Credit Card Credit Credit Card Cha... Credit Card Cha... Total Cayuga TOTAL . . Max Todo, Marine Services Inc. Transaction Detail By Account January through [)ec:ember 2001 Date Num Name Memo Crr Split Amount Balance 1/4/2001 3129 Menards Float Switch Capitol One 52.99 52.99 2/9/2001 5613 Yocum Oil Fuel Eastern Heig... 437.66 490.65 2/27/2001 5619 Yocum Oil Fuel Eastern Heig... 358.24 848.89 3/29/2001 1390 Menards Pump Capitol One 108.40 957.29 6/11/2001 5665 Yocum Oil Fuel Eastern Heig... 602.75 1,560.04 11/13/2001 5911 Yocum Oil Fuel Eastern Heig... 268.86 1,828.90 12/2/2001 1127 Menards Door Capitol One 86.89 1,915.79 12/10/2001 5678 Menards Stack Capitol One 99.28 2,015.07 12/12/2001 1119 Menards Pump Capitol One -59.06 1,956.01 12/19/2001 3796 Menards Plumbing Capitol One 54.07 2,010.08 12/2712001 7896 Menards Pump Capitol One 27.68 2,037.76 2,037.76 2,037.76 2,037.76 2,037.76 Page 1 .. 12:10 PM Max Todo, Marine Services Inc. 12/09/02 Transaction Detail By Account -.... ..... January 1 through December 9. 2002 Type Date Num Name Memo Clr Split Amount Balance. . Cayuga Credit Card Cha... 3/8/2002 1234 Yocum Oil Cayuga Capitol One 459.04 459.04 Credit Card Cha... 4/14/2002 5567 Menards Pump Capitol One 159.40 618.44 Credit Card Cha... 6/6/2002 9101 Menards Pump Capitol One 47.88 666.32 Check 6/16/2002 6049 In91as Glass Door Eastern Heig... 235.00 901.32 Credit Card Cha... 9/2612002 0926 Menards Gloves Fleet 15.14 916.46 Credit Card Cha... 11/5/2002 1105 Menards Boiler Repairs Fleet 80.14 996.60 Check 11/14/2002 7063 Yocum Oil Fuel Oil Eastern Heig... 290.65 1,287.25 Credit Card Cha... 11/27/2002 1127 Menards Plywood Capitol One 144.20 1;431.45 Credit Card Cha... 11/29/2002 1129 Menards Bulbs/Broom Fleet 12.28 1,443.73 Credit Card Cha.., 121212002 1202 Menards Bulbs Fleet 21.27 1,465.00 Credit Card Cha... 1213/2002 1203 Menards Molding Fleet 92.29 1,557.29 Credit Card Credit 1213/2002 1203 Menards Molding Fleet -34.29 1,523.00 Credit Card Cha... 1214/2002 1204 Menards Molding Fleet 32.83 1,555.83 Credit Card Cha... 1214/2002 1204 Menards Molding Fleet 66.29 1,622.12 Credit Card Cha... 1215/2002 1205 Menards Building Mat... Capitol One 160.61 1,782.73 Credit Card Credit 1215/2002 1205 Menards Building Mat... Capitol One -80.82 1,701.91 Total Cayuga 1,701.91 1,701.91 TOTAL 1,701.91 1,701.91 . . Page 1 .-, .,. . .' . MEMORANDUM TO: Mayor & Council FROM: City Administrator Hansen SUBJECT: 2003 Lobbying DATE: January 3,2003 Gentlemen: Scheduled for the 4:30 workshop session is a discussion regarding the City of Stillwater lobbying effort for 2003. As per council direction I have reduced the budgeted amount for lobbying to the $35,000 level and have advised prospective lobbyist of this amount. In addition I have done some shopping around and have proposals (see attached) submitted from both Ed Cain, Legislative Associates, Inc. and Ted Thompson, Capital Gains, Inc.. In discussing lobbying in general with my peers and Gary Carlson of League ofMN Cities the common theme was that "Lobbying is a multi year effort and if we don't continue projects may fall off the radar screen". As you would suspect there was also common thought that "squeaky wheels do get greased." My hope for the workshop session is to get council direction on how to proceed. Options include selecting one of the two proposals or seeking more. Gary Carlson ofLMC has provided me with the name and number of the Chief Lobbyist from Minneapolis who could probably assist with development of a "Request for Proposals" process. He has also suggested local law firms that specialize in lobbying. -r I A Legis{ative Associates, Inc. .: ..i__ . . P.O. Box 2.131 stillwaterj MN 55082. (651) 439-7681 Fax (651)439-7319 IIOI 30tb Streetj Suite 500 WasbiJ1gtoJ1j D.c. 2.0007 (2.02.)62.5~4356 Fax (2.02.)62.5-4363 A Proposal for Government Relations Services for the City of Stillwater in 2003 By: Legislative Associates, Inc. Edwin E. Cain, President Legislative Associates, Inc. (LAI) was established in 1992, by Ed Cain to provide government relations and lobbying services for clients at the State and Federal levels of government. In the ensuing 11 years, LAI work with Congress and the State Legislature has resulted in appropriations of $60 million, authorizations of $175 million, and the passage of nearly 100 legislative issues assisting clients. The City of Stillwater contracted with LAI in 1992, to obtain funds to repair, extend and expand the levy wall system to protect downtown Stillwater from the frequent flooding experienced by the City. In 1985, the Corps of Engineers had ruled that the project did not meet their costlbenefit criteria, and consequently, was not eligible for Federal support. LAI was successful in overcoming the Corps Headquarters opposition to the Jroject, and got the project authorized for construction in the 1992 Water Resources )evelopment Act (WRDA) for $3.2 million. Subsequent work resulted in an appropriation of $3.2 million in 1994, a reauthorization of the project for $11.6 million to expand and extend the levee wall system, and three additional appropriations. The City was required to contribute 25% of the total cost of the project, so LAI worked with DNR and the State Legislature to xovide half of the required matching funds. Cain was aware of the Federal government ru es that the City's share could be provided through the contribution of land to construct the project, and increased the authorization to permit most of the city's share to be paid in contributed land, thus saving local taxpayers several million. An article published in the St. Paul Pioneer Press stated regarding the City contracting with LAI to assist them in obtaining funds to construct the new levee wall system, "The then-mayor, Wally Abrahamson, dissented and contended the city was wasting money - - - that the responsibility for lobbying for the City should be with its congressman. Now I've changed my mind, Abrahamson said. Hiring Cain obviously was a wise move. It's hard to argue with success." (1 ) Other flood control projects had been stalled for years. Based. on the success by . LAI in Stillwater, the Corps St. Paul District Office told Houston, MN officials, "You better hire Cain if you ever want to get this project funded." Their flood control had not been funded after approval by the local Corps for 22 years. LAI was successful in obtaining $5 million in Federal funding, and additional funds from the State Legislature, MN DOT, and DNR, for a total of $8 million. The project has now been completed. A similar situation existed in Marshall, MN. Identified as a need in 1969, the City was unable to get their flood control project funded. State Senator Arlene Lesewski encouraged the City to contract with LAI. Again, LAI was successful in solving the problems which had prevented Federal and State funding, and was successful in obtaining $10 million for the City to complete the project in 2001. The success of LAI for every client they have served has resulted in Cain being know by Congress and.the Federal Agencies as "Minnesota's Flood Control Agent." Other successful flood control project funding indudes Crookston, MN., a $25 million project, and Granite Falls, MN., which will require $18 million to complete working with FEMA, the Corps, and the State Legislature. In addition to flood control projects, LAI has successfully obtained funds for cities with other special needs. LAI successfully obtained $4 million in State funding for Kandiyohi County for a massive sanitary sewer and water project circling Green Lake The Village of Dayton, MN desperately needed a sanitary sewer and water project. The construction. costs were so prohibitive that many of the citizens of modest means would have been forced out of their homes. LAI got the City the necessary funding of $3.5 million to complete the project. . LAI served as lobbyist for the MN Limousine Owners Association, writing and securing passage of the Personal Transportation Act. This legislation was opposed by Minneapolis and St. Paul, and the MN Department of Transportation. LAI obtained funding for the construction of the first training center for fire fighters, law enforcement officers, and EMS personnel at Marshall, MN. This center has now been constructed, and is training several thousand professionals each year. The Marshall Center provided the model for action by Senator Randy Kelly (now St. Paul Mayor), to introduce legislation that establishes four more such training centers throughout the State. For the City of Stillwater, LAI has worked on a number of issues over the past 10 years. LAI has twice gone to the Legislature to obtain the authority to grant new liquor licenses for the City beyond the limitations set for cities of Stillwater size. LAI was successful in both instances, obtaining the authority to grant three new liquor licenses by the City. LAI also obtained four such licenses for the City of Marshall, MN in the 1990 Session. In the 1990 Session, LAI obtained a significant change in the State Tax Code which permitted the City to meet the requirements set forth in their annexation agreement with Stillwater Township. This change saved the City considerable expenses and additional work in the taxing of new residential homes. In two Sessions of the Legislature, bills were introduced which would have blocked the construction of the new interstate bridge. In both of these instances, these bills were discovered by LAI, strategy developed, contacts with Legislators were made, and work carried out. Four bills were introduced and heard before the appropriate committees. In all four cases, the bills were defeated. . (2) . . LAI has been assured by Representative Kennedy that funding for the new Stillwater Armory will occur in the 2003 Session of Congress. Mankato received funding for their armory when requested by their Republican Representative, Gil Gutknecht. Over the past, Stillwater has been represented by a Member of Congress whose politics were not with the Majority party. While this is a problem for some Congressmen, others, such as Jim Oberstar, are highly respected by both parties, and works effectively on bipartisan issues. The commitment by a City's Representative to Department of Defense funding is the first criterion in obtaining National Guard construction funding. While Congressman Kennedy meets this requirement, this has not been true in the past. Successful LobbvinaReauisltes: - - · Every project Is unique. It is the responsibility of a good lobbyist to look for the unique qualities of a project that sets it apart from others. The biggest concern of Congressional and Legislative Members is that a commitment to funding your project will open "Pandora's Box", and require them to consider a plethora of similar projects for funding. · Establish trust with Members and staff. This quality only comes with developing a personal and human relations skills, being scrupulously honest, providing good information, and making thern aware of any opposition or weaknesses in projects. Cain has 30 years of experience working with Congress and the State Legislature. He has the reputation of one of the most successful lobbyists in Minnesota and Washington, D.C. according to the St. Paul Pioneer Press and the Minneapolis Star and Tribune writers. . A presence In Washington. Successfullobying can not take place behind a desk in Minnesota. The legislative process is complex. An unanswered question at a hearing often results in the project being killed. LAI has a Washington, D.C. office, and an associate, Michael Valadez, who is an attorney with 25 years of Federal government experience, who works with Cain on his biweekly trips to D.C. · Know politics. Politicians must have three things to survive, - - - money, good publicity, and a podium from which to speak. LAI provides all of these to the Members of Congress and State Legislators. The credit for results always goes to the elected official. . Understand the policies, procedures, and practices of Congress, the Legislature, and the Federal and State agencies. After completing his graduate studies at the University of Texas, Cain was one of thirty post-doctoral students selected nationally to study Federal/State Governmental Relations with the Washington-based National Institute of Public Affairs. Cain has worked inState agencies, Federal agencies, and served as Director of the Minnesota Washington, D.C. Office for Governor AI Quie. Additionally, he was Vice President for Corporate Affairs for Apache Corporation, directing legislative activities in Washington and 28 States where Apache operated businesses. · Do your homework. Know well, the project for which you are lobbying. Work closely with City officials. the project engineers, the Corps of Engineers, and the community. This is the practice of all LAI projects. · Creative strategies. As problem solver, the effective lobbyist must be able through . knowledge of the system develop creative strategies to overcome the opposition. ". 4. Reauthorization in WRDA. To include the "betterments" in the LeveelFlood Control . Project will increase the total cost of the project requiring an increase in the authorization in the WRDA Bill. These "betterments" are funded at 50% Federal funding, and will permit Stillwater to double the $500,000 earmarked for the development of Lowell Park. Further, it is highly likely that these funds can be doubled again by the State resulting in a total of $2 million for the work on Lowell Park and the area near the levee system. 5. State Funding for Matching Funds for Stage 3. The $750,000 appropriated by the State for Stage 3 has expired, and will require a new appropriation for matching the Federal grant. Otherwise the City will be responsible for the entire 25% matching funds for Stage 3. 6. State Funding for Betterments. The State funding for betterments must be handing very carefully and sequentially to maximize the results for the City. Properly done, the City can expand the $500,000 to $3 million, and also eliminate most or all of the cash matching funds required by the Federal legislation. 7. State Funding to Municipalities. The League of Cities will take the lead on this effort. While the large cities will be active in this area, there is litUe individual smaller cities can do on their own. A lobbyist can report on what's taking place, but can do very little. S. Local Food, Drink, and Hotel Taxes. This is an effort that should have been done a long time ago. Many cities in Minnesota have such a tax. As a major tourist attraction, Stillwater would be fully justified, however, it must be carefully coordinated with the Mayor and Council, and the community to be successful. A general sales tax will not work. 9. Other Projects. There are other projects on the drawing board by the City, and perhaps others from the Mayor and Council. I would be happy to discuss these with you at your convenience. . LAI Proposal for the City of Stillwater Governmental Services: LAI has been informed that the City has set aside $35,000 in their budget for government relations services. Under those restrictions LAI would be able to provide high quality, responsible lobbying services to fulfill the first four services presented on page (4) of this document. . 1. Stage 3 Funding of the LeveeJFlood Control Project. 2. Extended Funding for Stage 3. 3. Stillwater Armory Funding. 4. Reauthorization in WRDA. Services listed as 5. and 6. are indelibly tied to the work in Washington, and will benefit the City by several million dollars. LAI will work with the State Legislature and the State Agencies on these issues for an additional $10,000. Transportation and hotel costs have increased the past five years by 100%. LAI has ask for no increase in fees, and absorbed these costs in the total contract. Frequent trips to Washington is critical to attend hearings, bill markups, and to maintain the comradeship with the Minnesota delegation and the Congressional leadership. Therefore it is necessary that a portion of these expenses be added to these costs to the City. Any consultant that offers to conduct lobbying services for the City that does not have frequent travels to the Capitol, will not provide the services required. (5) LAI has a long and successful history supporting Stillwater projects in Washington, D.C. and St. Paul. The projects worked on in 2002 will produce results early in the 2003 . Session. The delay was the result of politics that far outweighed any individual local projects before Congress. A new agent for the City at this time would receive credit for work done by LAI, and even worst, could screw up the work already done. I would be delighted to meet with the Mayor and Council to discuss this proposal. Time is critical, however, and I strongly encourage action at the earliest possible date. / (..----....., t[1 I ....f /f ') / /..~ ~~- Edwin E. Cain ~Y00 . . . . . Capito~ Gains, Inc. GOVERNMENT RELATIONS/PUBLIC AFFAIRS GOVERNMENT RELATIONS PROPOSAL Presented to: From: City of Stillwater Ted Thompson, John Kaul Capitol Gains Inc. l)ecember12,2002 I)ate: INTRODUCTION: Government policies in the upcoming state legislative and congressional sessions will have significant impacts on local units of government as budget deficits grow and state and federal governments attempt to shift financial responsibility for government functions to local and county level governments. The budget situation both nationally and in the state make it tremendously important for a city like Stillwater to be well-prepared and well-represented in order to defend the cities' bottom-line and be opportunistic for what limited funding may be available. This is particularly true for transportation funding. Capitol Gains Inc. provides a full service team focused on results that encompass government affairs, public relations, grassroots activity and media relations. Capitol Gains principals have experience at the federal, state, local and agency levels and would pursue all appropriate means to achieve results for the city of Stillwater. Success in the legislative process is achieved through a multi-faceted approach in order to shape lawmakers' opinions to be in sync with the needs of Stillwater and its residents. To that end we are pleased to present this proposal to the city of Stillwater. GOALS: The three major initiatives highlighted for assistance include the proposed new Stillwater Bridge, funding for the next phase of the Stillwater Levee project, and legislative or agency action relating to a proposed new Annory. Other issues that may arise include support to lift levy limits and impacting the local government aid formula. As you are aware, the state of Minnesota is facing a $4.5 billion deficit and the federal government is also facing a large deficit, therefore success will be achieved for those proposals that prove the greatest need - that is the key element of an effective lobbying effort. 1 STILLWATER BRIDGE Ongoing efforts by the city of Stillwater and others have kept this controversial transportation project alive over the years. "With the recent announcement of the Stillwater Bridge project being placed on a list of 'environmental streamlining' proposals coupled with significant bi-partisan and bi-state support creates the environment in which Capitol Gains would work with the city and other stakeholders to leverage the incremental movement into an accepted plan for reconciling the required conservation fund monies with construction of the new bridge. . Ted Thompson has over 9 years experience working in Congress including several years working intimately on the Stillwater Bridge project, and Monie Anderson maintains solid relationships with key individuals in Washington who could help move this project. If necessary, Capitol Gains would panner with others in Washington to assure a multi-faceted 'push' to get this project approved and underway. Working through the myriad issues. of transportation needs, environmental protection, and historic preservation at the state and federal levels have always created a difficult situation for this project, as has the issue of upgrading Highway 36. Achieving as much consensus as possible will be necessary therefore community outreach and media relations will be critical. Working with other local communities impacted by this project is also important in order to devise a 'win, win' situation for Stillwater and its neighbors. Minnesota and WiSconsin Members of Congress sit in key positions on critical committees that can directly influence the bridge project. In the past several years the lack of leadership at the state level has directly impacted Stillwater's ability to get final approval of the project. . New administrations in Minnesota and "Wisconsin provide a tremendous opportunity for each new governor to shine as they 'once and for all' settle this transportation issue. STILLWATER LEVEE Continuation of the levee project is critical to downtown Stillwater and to preservation of its downtown. Stillwater has consistently taken required action to protect its city from the '100 year flood' that has been occurring every 4 to 5 years of late. Working with Minnesota's congressional delegation and enlisting the assistance of the Pawlenty Administration and local legislators to highlight the importance of this project are key elements to ensuring fair consideration of funding for phase 3 of the project. Again, Capitol Gains' federal experience and contacts with Democrats and Republicans along with a solid argument for why this is needed will provide the basis for obtaining funding during these difficult budget times. STILLWATER ARMORY The long-time proposal for a new Armory in Stillwater represents a sound, new way of thinking and one that should be a model for new armories throughout the country. The proposal eases the burden on the federal government, provides it with a necessary new facility, and serves the community at large. Capitol Gains will work with the delegation, age?cies and the Bush Administration to enlist the necessary support to gain approval of this project. . 2 . . . STATE LEGISLATURE Although much of the work envisioned centers on the federal government, Capitol Gains is well equipped to effectively represent the city at the state legislature. At a minimum, Capitol Gains would keep area legislators informed of activities and progress in Washington. SUMMARY: The five principals of Capitol Gains Inc. each bring strong elements to the team. The careers of each Capitol Gains member have been results-oriented. Our relationships cross party lines and exist at all levels of government and the media. An effective government relations strategy must include not only traditional lobbying of elected officials, but consensus building, grass roots activity and sound media relations in order to get the community at large activated on behalf of Stillwater. The 'full service' nature of Capitol Gains will leverage the work to date on Stillwater's issues. SERVICES PROPOSED: Capitol Gains will develop a specific, strategic plan for the key issues identified by the city of Stillwater as top priorities. The plan will consist of the elements discussed generally above. Capitol Gains will maintain contact with the City Administrator and the Mayor and Council on the progress of our efforts as well as provide email, written, and verbal updates as necessary or requested. BUDGET PROPOSED: Recognizing the constraints faced but the city, we are proposing a budget of between $30,000 and $40,000. We also expect one to two trips to Washington, DC and we will do everything possible to minimize the costs and combine trips with other clients in order to further save the city money. As discussed previously, should the government relations' services begin to consume substantially more time and effort than initially budgeted, Capitol Gains would advise the city administrator in order to detennine the best course of action and whether additional compensation is in order. We welcome the opportunity to submit a proposal to represent the city and its residents, and ask that you contact John Kaul at 651-485-9199 or Ted Thompson at 651-983-5607 with any questions or if you need additional information or detail. 3 " :rf . CITY OF STillWATER CITY COUNCil MEETING NO. 02-26 December 17,2002 REGULAR MEETING 7:00 P.M. Mayor Kimble called the meeting to order at 7:00 p.m. Present: Absent: Councilmembers Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble None Others Present: City Administrator Hansen City Attorney Magnuson Police Chief Dauffenbach Fire Chief Kallestad Public Works Director Eckles Community Development Director Russell City Clerk Ward APPROVAL OF MINUTES Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to approve the . December 3, 2002 regular minutes. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Tim Obr - St. Croix Vallev Athletic PartnershiD Mr. Tim Obr of the St. Croix Valley Athletic Partnership reviewed the association's accomplishments and requested that Council consider giving a contribution as has been done in the past. Councilmember Rheinberger asked if in the long term there would be expansion of this facility. Mr. Obr stated that they hope to open two more sites once the current facility is complete. He stated that the locations would be in Stillwater and north of Stillwater. Council member Milbrandt asked if there is information on how many participants come from Stillwater, Hudson, etc. Mr. Obr stated that he could get that information for Council, but that he has been told that a majority of the participants come from Stillwater. . Councilmember Zoller asked if Afton, Marine on St. Croix, Stillwater, Stillwater Township, and St. Mary's Point were the only municipalities that contributed. City Council Minutes - 02-26 December 17, 2002 Mr. Obr stated that was correct, however West Lakeland contributed by waiving the building permit fees. He stated that Stillwater gave $27,000 a yearfor five years. . Councilmember Bealka stated that the city has its priorities such as the St. Croix Recreation Center, Lily Lake arena. He stated that what the association is doing is a good thing, however economics are not good at this time. Mayor Kimble stated that the 2003 budget has been set, however invited the St. Croix Valley Athletic Partnership to request the money in the 2004 budget process that takes place in June. He also stated that the association exceeded the expectations and commended the association for their work. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt directing staff to include this request in the 2004 budget process. All in favor. STAFF REPORTS Community Development Director Russell provided an update -on the Lofts of Stillwater. He stated that the developer has received the DTED grant and will begin the cleanup in January. Public Works Director Eckles provided an update on the Public Works facility and that a Change Order with the $12,000 credit is on the consent agenda. He reminded Council and the public of the Open House on January 18, 2003 from 11 :00 a.m. to 2:30 p.m. . CONSENT AGENDA Motion by Council member Bealka, seconded by Councilmember Rheinberger to approve the consent agenda without the Item - Possible approval of Pledge of Allegiance Dates for 2003 for discussion. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Resolution 2002-271, directing payment of bills Resolution 2002-272, approving salary retainer for city attorney for year 2003 Resolution 2002-273, approval of agreements with Courier News and Stillwater Evening Gazette for legal publications for 2003 Resolution 2002-274, designation of depositories for 2003 Resolution 2002-275, adopting Delinquent Sewer Charges Local Improvement No. 00001 Resolution 2002-276, approval of Change Order for Public Works facility Request to purchase band saw for Public Works facility Resolution 2002- 277, approving Minnesota Premises Permit for Gambling for St. Croix Valley Athletic Partnership at St. Croix Saloon & Eatery, 112 N. Main Street, Stillwater, MN Resolution 2002-278, appointing additional election judges and fixing compensation for . special election on January 28, 2003 Page 2 of 10 City Council Minutes - 02-26 December 17, 2002 . Request to renew of category list and anti-spam agent and software support for Web/Email filtering software . Request to purchase GIS software for Fire Department Request to purchase printers for Fire and Public Works Request to purchase computer for Inspections Department Request to purchase software support for Veritas Backup Exec for City's Network Resolution 2002-279, authorizing staff to complete application for conveyance of tax forfeited parcel in Carli & Schulenberg's Addition Resolution 2002-280, approval of agreement with Johnson Controls Request to purchase a less lethal force option - Taser Request to Carry over Capital Outlay Items - Building, Police, Civil Defense, Parking, MIS, Plant/City Hall, Fire, Finance, Engineering and Library Resolution 2002-281, approval of maintenance agreement with Johnson Radio Communications Co. - Public Works Consent Aaenda Item - Possible aooroval of Pledae of Alleaiance Dates for 2003 Councilmember Bealka stated that he felt that September 11 in remembrance of the 911 attacks and December 7 for Pearl Harbor Day be added to dates listed for the Pledge of Allegiance. Councilmember Rheinberger stated that the only traditional holidays should be designated for the Pledge of Allegiance. . Councilmember Bealka stated that the County Board and other organizations say the Pledge at every meeting. Mayor Kimble stated that Veterans Day is the combination of days such as D-Day, VE Day, VJ Day and the attack of Pearl Harbor. He also stated that for 2003 the Pledge of Allegiance might be appropriate on the meeting preceding September 11, in remembrance of the 911 attacks. Motion by Council member Bealka, seconded by Councilmember Zoller to have the following meeting dates for the recital of the Pledge of Allegiance for 2003. All in favor. Memorial Day - second meeting in May (May 20) Flag Day - first meeting in June (June 3) Fourth of July - first meeting in July (July 1) Observation of September 11 - first meeting in September (September 6) Veterans Day - first meeting in November (November 4) Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None . Mayor Kimble requested that New Business - Item No.3, Downtown Parking Program for 2003 be addressed at this time because Mr. Kevin LaCasse had another meeting to attend. Page 3 of 10 City Council Minutes - 02-26 December 17, 2002. Downtown Parkina Proaram for 2003 Community Development Director Russell stated that the Downtown Parking Commission recommended that the City take over the management of the Downtown Parking Program for 2003. He reviewed the history of the Downtown Parking Program and Impark's responsibilities during their management of the program from 1995 to 2002. . Mr. Kevin LaCasse stated that the Downtown Parking Commission recommends the Police Department assume the responsibilities of the Downtown Parking Program City Administrator Hansen requested that money be available from the Downtown Parking Program funds to preserve the option to contract with Impark for limited services. Police Chief Dauffenbach stated that his department might need Impark's expertise in the accounting aspects and the machines used in the program. He felt that the enforcement and staffing will work well, but there may be the need for limited services from Impark. Motion by Councilmember Rheinberger, sE?conded by Councilmember Milbrandt authorizing the preparation of the Notice of Termination by the City Attorney, preserving the option to contract with Impark for limited services and instituting City's management of the Downtown Parking Program for 2003. All in favor. . PUBLIC HEARINGS Case No. SUB/02-89. Reauest from 402 Main Street. LLC. for a subdivision of existina Joseoh Wolf Brewerv Site located at 402 South Main Street in the CBD. Central Business District. into. seven (7) lots and six (6) condominium units. Community Development Director Russell reviewed the request from 402 Main Street LLCto resubdivide the old Gordon's Iron and Vittorio's properties into seven lots and six condominiums. He stated the request is due to the new ownership and recent development of the Gordon and Vittorios sites and that the owner has prepared an overall plan for the site. He stated that the applicant has received separate design and use permits that are required by the Central Business District Zoning Ordinance. Mr. Russell stated that the subdivision does not effect the physical development of the site but does allow for separate ownership. He stated that the declaration of easements, restrictions and covenants have been reviewed by the City Attorney and will be recorded with the subdivision to allow shared use of common areas and provide for maintenance and repair obligations. He also stated that the condominium subdivision would be for residences above the first floor of the Main Street commercial uses. Mr. Russell stated that the Planning Commission approved this subdivision at their ... December 9th meeting with conditions of drainage and utility easements being provide~ Page 4 of 10 City Council Minutes - 02-26 December 17, 2002 . as required by the City Engineer and the spring water shall be directed to the storm drain (I and I separation) before the final plat is recorded. Councilmember Rheinberger stated that he didn't understand how this subdivision would work. Mr. Steve Bremer stated that the subdivision divides the space into the lots. Lot 1is the front sidewalk area; Lot 3 is the restaurant on the ground level and above the restaurant will be condominium units that will have individual ownership; Lot 2 is part of both lots; Lot 4 is in the back with the parking lot and the driveway; Lot 7 is the corner of 2nd and Nelson where the entrance to the condominiums will be and the entrance to Lot 5 where the big red barn is which has a conditional use permit for a home; and Lot 6 is an existing structure that will be remodeled into a home. City Attorney Magnuson stated that he reviewed the documents and they were very well done. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adopt Resolution 2002-282, approving subdivision at 402 South Main and 207 East Nelson Streets. All in favor. - Ayes: C.ouncilmember Bealka, Milbrandt, Rheinberger, ZoHer and Mayor Kiml;>le Nays: None . UNFINISHED BUSINESS Peace Dole in Lowell Park Community Development Director Russell stated that Council referred the issue of the peace pole back to the Parks Board. He stated that the Parks Board reviewed the request at their November 25 meeting and that the board did not see how the situation had changed from their previous review and recommended that Council deny the request. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger to accept the Parks Board recommendation to deny the placement of a peace pole in Lowell Park. All in favor. 2003 Budaet & Tax Levv Mayor Kimble reviewed the proposed resolutions for the 2003 budget and tax levy. Motion by Councilmember Rheinberger, seconded by CouncilmemberZoller to adopt Resolution 2002-283, adopting the final tax levy for the Year 2003 for $6,603,957. All in favor. . Ayes: Council member Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Page 5 of 10 City Council Minutes - 02-26 December 17, 2002 --. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adopt . Resolution 2002-284, adopting the final budget for the Year 2003, with revenues and expenditures for $11,480,612. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None NEW BUSINESS ADDointments to the Boards and Commissions Gouncilmember Milbrandt requested that the Council consider each board/commission separately because he felt that some of the commission appointments should be tabled to the January 7, 2003 meeting. Mayor Kimble reviewed the applicants for the Heritage Preservation Commission. He stated that two terms expire and that Mr. Roger Tomten wishes reappointment, Ms. Beth Diem is not reapplying and that a new applicant, Patte Kraske has requested appointment. Motionby.~Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-285, appointments to the Heritage Preservation Commission. All in favor. . Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Mayor Kimble reviewed the applicants for the Downtown Parking Commission. He stated that three terms expire and two terms remain unfilled from January 1, 2002 and that Mr. Kevin LaCasse and Peder Pederson wish to be reappointed to the commission. He stated that if there are any members of the public interested in this commission to contact City Hall. Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to adopt Resolution 2002-286, appointments to the Downtown Parking Commission. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to table the appointments of the Human Rights Commission to the January 7,2003 meeting for additional information. All in favor Mayor Kimble reviewed the applicants for the Parks Board. He stated that two terms expire and Linda Amrein and Sandy Snellman wish to be reappointed to the board. Councilmember Milbrandt stated that another opening on the Parks Board would be available once the Council representatives for the commissions/boards are decided. Page 6 of 10 . . . . City Council Minutes - 02-26 December 17, 2002 Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adopt Resolution 2002-287, appointments to the Parks Board. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to table the Planning Commission appointments to the January 7, 2003 meeting for additional information and determine the applicants ward residency to try to get a balance of representation. All in favor. Community Development Director Russell suggested that a Certificate of Appreciation be presented to Glenna Bealka for her service on the Planning Commission. Motion by Councilmember Bealka, seconded by Councilmember Rheinberger directing staff to prepare a Certificate of Appreciation for Glenna Bealka for presentation at the January 7, 2003 meeting. All in favor. Councilmember Rheinberger stated that he wished the Library Board appointments tabled until the January 7,2003 meeting. He stated that he felt there should be a Council representative as one of the people on the board and should be.. discussed by the new council. Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to table the Library Board appointments to the January 7, 2003 meeting. All in favor. Motion by Councilmember Rheinberger, seconded by Councilmember Zoller to table the appointments of the Joint Cable Commission to determine the Council representative. All in favor. Possible formation of task force reaardina the bridae issues - CouncilmemberSealka Councilmember Bealka stated that he would be forming a blue ribbon task force to explore and make recommendations regarding the bridge issue. He stated that this task force will be independent from the City and is for Council's information and that no action by Council is required. Orderina of feasibilitv reDort for Phase II of Lilv Lake Water Qualitv imorovements Public Works Director Eckles reviewed the history of the Lily Lake Water Quality Improvements. He stated that work has taken place in two areas, the West Lake Street Ravine and the Northwest Diversion. He stated that staff will be looking at constructing portions of the additional phases that were presented in the original Short, Elliott and Hendrickson report prepare in 1999. He also stated that the Bonestroo report included the Olive Street Diversion that was constructed in the fall. He stated that proposed funding for this phase would be through an area assessment of the southern drainage Page 7 of 10 City Council Minutes - 02-26 December 17, 2002 district of Lily Lake, Municipal State Aid and possibly another BWSR Grant. He requested that Council authorize the preparation of afeasibility report for the Lily Lakee Quality Improvement - Phase 2. Councilmember Zoller asked if the water elevation of Brick Pond would be studied as part of this feasibility report. Public Works Director Eckles stated that issue could be addressed as part of the feasibility report. Councilmember Bealka asked where the water from Brick Pond goes. Public Works Director Eckles stated that it goes into Lily Lake. Motion by Councilmember Bealka, seconded by Councilmember Rheinberger to adopt Resolution 2002-288, ordering preparation of a feasibility report for the Lily lake Water Improvement - Phase 2 project. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None ADDroval to comDlete sewer line reDair~ Public Works Director Eckles stated that during the 2003 Street Improvement Project . staff televised the sewer lines on Holcombe and Willard Streets and that staff discovered that there were roots and protruding taps in the sewer line from poor installation of sewer services which block the sewer main. He stated that these obstructions prevented televising the whole sewer system and it makes it very risky to attempt cleaning or jetting of the sewer lines because it could result in damage to City equipment. Mr. Eckles stated that a contractor should be hired to use special equipment and cutting tools to the cut obstructions and protruding taps and remove them. He stated that there is an immediate need to correct this problem. However the 2002 budget only allowed $5,000 for sewer line repairs and that money has been spent. He requested that Council authorize the use of Infratech to complete approximately $16,000 for sewer line repairs and charge the cost to the sewer fund repairs. Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger authorizing the use of Infratech to complete approximately of $16,000 for sewer line repairs and charge the cost to the sewer fund sewer line repairs. All in favor. On-Sale and Sundav Liauor license transfer from St. Croix Preservation Comoany. Inc. DBA: Lumber Barons to DBD Water Street Corooration. DBA: Water Street Inn . City Clerk Ward reviewed the request for the on-sale and Sunday liquor license transf~ for the Lumber Barons Hotel. _ Page 8 of 10 .' . . . City Council Minutes - 02-26 December 17,2002 Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adopt Resolution 2002-289, approving transfer of On-sale and Sunday liquor license to DBD Water Street Corporation, DBA: Water Street Inn. All in favor. Ayes: Councilmember Bealka, Milbrandt, Rheinberger, Zoller and Mayor Kimble Nays: None COUNCIL REQUEST ITEMS Councilmember Bealka stated that he appeared before the County Board to bring their attention to the serious traffic problem the City has on County Road 5. He stated it is almost impossible to get onto County Road 5 from Pine Street during the morning and evening and it is only a matter of time before something serious will happen in this area. STAFF REPORTS (continued) Police Chief Dauffenbach, on behalf of staff, thanked Councilmembers Bealka and Zoller for their support during their terms on the Council. Mayor Kimble reminded Councilmembers Bealka and Zoller that they still have to show up at the January 7,2003 meeting to approve the minutes of this meeting and for a small reception for outgoing and incoming Councilmembers. ADJOURNMENT Motion by Councilmember Rheinberger, seconded by Councilmember Bealka to adjourn the meeting at 8: 18 p.m. All in favor. Jay L. Kimble ATTEST: Diane F. Ward, City Clerk Resolution 2002-271, directing payment of bills Resolution 2002-272, approving salary retainer for city attorney for year 2003 Resolution 2002-273, approval of agreements with Courier News and Stillwater Evening Gazette for legal publications for 2003 Resolution 2002-274, designation of depositories for 2003 Resolution 2002-275, adopting Delinquent Sewer Charges Local Improvement No. 00001 Page 9 of 10 " City Council Minutes - 02-26 December 17, 2002 Resolution 2002-276, approval of Change Order for Public Works facility Resolution 2002- 277, approving Minnesota Premises Permit for Gambling for St. Croix vall. Athletic Partnership at St. Croix Saloon & Eatery, 112 N. Main Street, Stillwater, MN Resolution 2002-278, appointing additional election judges and fixing compensation for special election on January 28, 2003 Resolution 2002-279, authorizing staff to complete application for conveyance of tax forfeited parcel in Carli & Schulenberg's Addition Resolution 2002-280, approval of agreement with Johnson Controls Resolution 2002-281, approval of maintenance agreement with Johnson Radio Communications Co. - Public Works Resolution 2002-282, approving subdivision at 402 South Main and 207 East Nelson Streets Resolution 2002-283, adopting the final tax levy for the Year 2003 Resolution 2002-284, adopting the final budget for the Year 2003 Resolution 2002-285, appointments to the Heritage Preservation Commission Resolution 2002-286, appointments to the Downtown Parking Commission Resolution 2002-287, appointments to the Parks Board Resolution 2002-288, ordering preparation of a feasibility report for the Lily lake Water Improvement - Phase 2 project Resolution 2002-289, approving transfer of On-sale and Sunday liquor license to DBD Water Street Corporation, DBA: Water Street Inn . . Page 10 of 10 RESOLUTION NO. 2003-9 . COMMENDING COUNCILMEMBER TERRY ZOLLER WHEREAS, Terry Zoller has served on the Stillwater City Council for over eight years; and WHEREAS, Terry Zoller is to be commended for his faithful and dedicated service to the City of Stillwater. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, that for his dedicated service to the City as Councilmember, Terry Zoller be, and he is hereby commended; that recognition be given to the fact that for the over eight years he has served the City, the said Terry Zoller provided exemplary leadership. The Council further extends to him its best wishes for the future. BE IT FURTHER RESOLVED, that the City Clerk be, and she is hereby authorized and directed to record this resolution in the official record of proceedings of the Council and to deliver a certified copy thereofto the said Terry Zoller. . Jay Kimble, Mayor Attest: Diane Ward, City Clerk . RESOLUTION NO. 2003-10 COMMENDING COUNCILMEMBER GENE "TACO" BEALKA WHEREAS, Gene "Taco" Bealka has served on the Stillwater City Council for eight years; and WHEREAS, Gene "Taco" Bealka is to be commended for his faithful and dedicated service to the City of Stillwater. NOW THERFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILL WATER, that for his dedicated service to the City as Councihnember, Gene "Taco" Bealka be, and he is hereby commended; that recognition be given to the fact that for the eight years he has served the City, the said Gene "Taco" Bealka provided exemplary leadership. The Council further extends to him its best wishes for the future. BE IT FURTHER RESOLVED, that the City Clerk be, and she is hereby authorized and directed to record this resolution in the official record of proceedings of the Council and to deliver a certified copy thereof to the said Gene "Taco" Bealka. Adopted by the Council this ih day of January, 2003. Jay Kimble, Mayor Attest: Diane Ward, City Clerk . . . I LIST OF BILLS . EXHIBIT" A" TO RESOLUTION #2003- 01 . Ace Hardware Advance Sportswear American Payment Centers American Reliable Insurance Co. Ammonia House Ancom Technical Center Aspen Publishers AT&T Broadband Board of Water Commissioners Buberl, Larry L. Capital City Mutual Aid Assoc. Cardinal Tracking, Inc. Carquest Century College Coca Cola Cole Paper Cub Foods Dauffenbach, Charlotte Dell Computer Emergency Apparatus Express Photo Fire Engineering Fire Marhsal's Association of MN Fire Marshals Association of MN First Line G & K Services Grainger Greater Stillwater Chamber of Commerce Greeder Electric Heartland Automotive Services Holiday Ice Skating Institute Ikon Office Solutions International Institute of Municipal Clerks Johnson Controls Johnson Radio Communications Kath Companies Knauss, Chantell Labor Relations Association Lakeview Hospital League of MN Cities Lee Wayne Corporation Legislative Associates, Inc. Lind, Gladys LG Schuster McLeod USA Menards Met Life Dental . Hardware Uniforms Fire & Rec Center Payment Box Rental Cub Flood Insurance Top End Kit for Compressor #2 Repair MIC Sticks Govt!. GAAP Guide Cable Utility Payments Animal Transport 2003 Capitol City Memberhsip Dues Paper Supplies Equipment Repair Supplies Law Enforcement Training Concession Supplies Auto Scrubber, Cleaning Supplies Concession Supplies, Coffee Supplies Sewed on Patches Inspections Computer Equipment Repair Processing Subscription Renewal Dues Fire Safety Seminars Concession Supplies Logo Mats Band Saw,Blade,Oil & Wet Kit Annual Membership Dues Repair Lift, Dome Breaker Vehicle Maintenance Fuel Exhibition Endorsement Maintenance Agreement Annual Membership Dues 2003 Maintenance Agreement Speaker System Public Works Facility AFB Premix, Purple Solvent Mileage Reimbursement Firefighter's Contract Mediation Legal Blood Draws 2003 Leadership Conference Council Key Tags Legislative Services December 2002 Land Purchase W-2's & 1099 Forms Telephone Supplies Dental Insurance 90.86 2,689.00 78.00 5,746.00 1,094.35 137.87 151.16 59.78 50.60 50.00 50.00 52.00 2,528.96 1,185.00 2,243.50 6,789.73 171.72 68.00 1,682.34 255.15 44.70 24.95 35.00 90.00 894.40 532.50 1,618.63 625.00 1,655.50 44.11 4,450.08 5Q.00 381 .15 120.00 6,815.00 4,673.30 1,207.76 41.61 798.00 40.00 480.00 36.74 4,975.00 927.00 341.71 595.32 329.08 14959 EXHIBIT" An TO RESOLUTION #2003- 01 Metropolitan Emergency Mgr Assoc. Mid States Organized Crime Info Center Minnesota's Bookstore MN Chiefs of Police Association MN Dept of Admin Intertechnologies MN Dept of Labor & Industry MN Dept of Public Safety,Criminal Apprehen MN Fire Service Certification Board MN Government Finance Officers Assoc. MN Housing Partnership MN Ice Arena Manger's Association MN State Fire Chiefs' Association MN State Fire Department Assoc. Moore, Tim MPELRA Municipals National Fire Codes Neopost New Horizons Nextel Northland Chemical Corp. Northwestern Tire Company Oshkosh Capital Pameco PC Pit Stop PC Solutions, Inc. Plan Sight Pump and Meter Service Quill R & R Specialties River Valley. Printing St. Croix Office St. Croix Scuba Science Museum Shorty Smith, Ryan Springbrook Software Sprint State of MN, Minnesota Bookstore Stillwater Ford Stillwater Gazette Sysco Tomten Environmental Design Tower Asphalt TR Computer Sales, LLC Treadway Graphics Turning Point University of MN. U.S. Bank Page 2 2003 Membership Membership Liquor Laws & Rules Membership, Seminar November Usage 2002 Exemption Invoice, License Seminar Written Promotional Exams Dues Seminar 2003 Arena Membership Dues Fire Service Day Reimburse Engineering Supplies,Mileage Conference, Dues 2003 Membership Subscription Renewal, Membership Equipment Maintenance Training Coupons 2002 Cell Phones Cleaning Supplies Tires 2002 Pierce Dash 105' HDL Payment Filters for Refridgeration System Modem Maintenance Agreement Arc View Software Program Gas Pump PW Facility Office Supplies Ice Blade Grind Office Supplies Office Supplies Wrist Seal Replacements Seminar Laundry Reimburse Erosion Control Training Annual Maintenance Cell Phones 2002 MN Statutes Vehicle Maintenance Publications Concession Supplies Professional Services, Liberty, Bahr UPM Winter Mix Software License & Support Fees DARE Supplies Business Envelopes City Engineers Conference,BldgOfficial Custody Charges Levee Wall Project ^ ., . 30.00 150.00 15.92 430.00 140.83 75.00 120.00 400.00 40.00 20.00 100.00 140.00 160.00 144.58 270.00 20.00 715.50 627.00 700.00 273.09 184.03 1,271.52 234,196.82 373.22 37.22 173.00 1,298.00 995.00 99.21 51.50 217.26 224.43 94.95 323.00 38.34 95.00 10,425.00 42.75 213.00 905.03 169.29 528.42 150.00 222.69 1,007.94 272.40 971.81 850.00 221.00 . . . EXHIBIT n An TO RESOLUTION #2003- 01 Page 3 . Valley Trophy Council Nameplates 13.89 Verizon Cell Phones 455.19 Vetsch, Sandra Uniform Reimbursement 169.95 Viking Sprinkler Repair Sprinkler System 1,074.24 Vogel Sheetmetal Fresh Air Damper 260.00 Walmart Supplies 79.45 Waste Management 2nd Payment 2002 Certification 15,729.89 Wells Fargo Paying Agent Fees 1,212.50 Wells, Travis Theodore Tobacco Compliance Checks 36.00 Yocum Oil Repair Furnace, Heating Fuel 437.04 Zell Plumbing Service Call, Repair Leak 88.00 MANUAL CHECKS DECEMBER 2002 McLeod USA Telephone 636.37 Michigan State Police Check Liquor License Application 5.00 ADDENDUM TO BILLS . Ace Hardware Hardware 64.95 Action Rental Mini Storage Unit 810.00 Alex N. Sill Company Prison Fire 20,000.00 American Public Works Assoc. Historic Photos 135.00 Applied Images Nameplates 14.15 APWA Coloring Books, Stickers Public Works 245.00 Association of Training Officers of MN Membership 25.00 AT & T Broadband Cable 11.79 AT & T Wireless Cell Phones 257.05 Board of Water Commissioners 4th Quarter WAC 81,675.00 Bonestroo, Rosene, Anderlik & Assoc. Olive St. Diversion, McKusick Ravine 3,400.50 Catco Equipment Repair Supplies 336.00 C & H Distributors Inc. Computer Work Center 946.28 DARE America Merchandise DARE Supplies 68.92 Ecolab Pest Control 241.76 Erickson, Ron Boot Brush, Convertible Hand Truck 155.23 Exemplar Drug Tests 81.00 Fred's Tire Tire Repair 17.25 Folz, Freeman, Dupay & Associates Surveying Services McKusick Ravine 1,216.50 Goodwill Easter Seals December ADC Expenses 337.00 Hotsy Equipment Carbonate Plus 585.75 IFP Test Services, Inc. Psychological Exam 495.00 Integra Telecom Telephone 1,754.94 Jansens Cleaning Service Maintenance Agreement 325.00 . Johnson Radio Communications Maintenance Contract 1,048.20 Kraus, Deborah Attorney Fees Dangerous Dog 375.00 EXHIBIT" A" TO RESOLUTION #2003- 01 LMC LMC Berkley Risk Magnuson Law Firm McCollister & Company Met Council Metropolitan Emergency Mgr. Assoc. Mid City Mechanical Corp. Minn Blue Digital Imaging MN Association of Urban Mgmt. Assistants MJMA Inc. NCITE Parts Associates Paul, Chris Peltier, Jennifer Pod's Tire Public Safety Equipment Qwest Riccar Corporation Regions Hospital EMS Roberts Company, Inc. St. Croix Tree Service SA LA Short Elliott Hendrickson, Inc. S & T Office Stillwater Courier Stillwater Motors Stork Uniforms Unlimited United Building Centers Washington County Government Center Xcel Zoller, Rob Adopted by the City Council this 7th Day of January, 2003 2003 State of Cities Legislative Conf. Insurance Professional Services Bulk Oil December SAC 2002 Membership Air Compressor & Piping 20 # Bond Membership Shelving Public Works Facility Seminar Supplies Public Works Facility Reimbursement Work Boots Reimbursement Notary Public Fee Tire Repair Calibration Radar Units Telephone Refund Overpayment Permit Seminar Name Bars Pruned Broken Branch Public Works Facility Liberty Commercial Area Office Supplies Public Works Publication Vehicle Repair Supplies Soil Analysis Public Works Facility Tasers Bui/ding Supplies Quick Access Licensing Electricity, Gas Reimburse Meal Expenses Page 4 . 130.00 500.00 2,693.33 3,580.98 29,700.00 30.00 6,963.00 65.33 30.00 1,912.17 50.00 1,192,62 44.99 25.00 221.42 365.00 219.01 25.50 240.00 30.35 74.55 61.68 315.76 15,666.88 119.26 19.16 65.00 4,304.48 196.54 900.00 33,395.38 110.30 . Total 555,441.38 . STAFF REQUEST ITEM tfEPARTMENT: Plant/City Hall DA TE: January 7, 2003 DESCRIPTION OF REQUEST (Briefly outline what the request is): Request approval to purchase a floor burnisher. Cost: $2,151.30 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and ee proposed source of the funds needed to fund the request) This item was approved in the 2003 budget. ADDITIONAL ITEMS ATTACHED: YES NO bC ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY ~ If//~ DATE: January 7, 2003 Chanlell Knauss, Director of Administration . STAFF REQUEST ITEM .; DEPARTMENT: MIS . DATE: January 7, 2003 . DESCRIPTION OF REQUEST (Briefly outline what the request is): Purchase of 2 technical and 10 non-technical computer training coupons for City Staff. Cost: $3,700 FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) This training was included and approved with the 2003 budget. . ADDITIONAL ITEMS ATTACHED: YES NO x ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. SUBMITTED BY ~.......H &- DATE: January 7,2003 Rose Holman, MIS 2gecialist . . Memorandmn To: Mayor Kimble and City Council Members cc: Larry Hansen From: Larry Dauffenbach, Police Chief Date: 1/7/2003 Re: 2003 Squad Car Purchase . I would like to order two new police squad cars. They would be Ford Crown Victoria police package units ordered from the state bid. Superior Ford again has the state bid. There is a 90 to 120 day delivery wait for the vehicles. The cars are no longer available in Wedgwood Blue, the color of the cars for the last 10 years or so. We are taking this opportunity to look at new squad car colors and new graphics. The cost is $22,470.00 per unit. This does not include switch over of equipment, deliveryfees, service contracts or any additional equipment. There is money in the capitol outlay budget for two new police squad cars. Recommend approval to purchase two new Ford Crown Victoria police squad cars from state bid. 1 SUpEFtIOR FO~D FLEET Be GOVERNMENT SALES 9700 56TH AVE NO PLYMOUTH, MN 55442 E-MAIt. c-hendr2@dealeremall.com BILL STUART 763.519-6349 WANDA MAHAFFEY 763-519-6373 FAX 763-5 I 9-6336 CAROL HENDRICKSON 763-519-6351 FAX TO: L/fl2/2.q O-'7V, -; ~'::N c? /.1:0/ #OFPAGES .;;z TO: S;7~c- C(/-"9-."-~ r:'.4 //7/0.3 DATE PHONE &57 - 35/'- ~9tJk. FAX ~51 ~ fJS/-~ r./O 2003 FORD CROWN VICTORIA POLICE INTERCEPTOR POLICE INTERCEPTOR PACKAGE 4.6L va ENGINE / AOD TRANSMISSION POWER LOCKS. WINDOWS. MIRRORS BUCKET SEAT FRONT - CLOTH FRONT & REAR I 5" HEADER UGI-JT SPEED CONTROL / TILT STEERING WHEEL I MAP LIGHT AIR CONDITIONING / AM/FM STEREO RADIO / 5M HUB CAPS REAR WINDOW DEFROSTER / ENGINE BLOCK HEATER ASS BRAKES / UMITED SUP REAR AXLE NOISE SUPPRESSION / FR Be RR FLOOR MATS POWER DISTR1BlmON BOX (POB) REPL6.CESAUX FUSE BLOCK POWER DRIVER SEAT INCLUDES SIDEA1R BAGS LH SPOTLIGHT t:.A II:.RIOR COLORS: au MED BROWN MET MT MATADOR RED FS SPRUCE GREEN DX DARK PEARL BLUE LK DARKBLUE LM ROYAL BLUE LN LIGHT BLUE RADIO MM ULTRA BLUE CC MET LS .LTICEBLUECCMET P5 ASPEN GREEN ce MEr TN SILVER GREY MET $ 20877.00 ~ERFROST TAX & Lie NOT INCLUDED A BLACK ....... WHITE../' YG ME.U IlrANIUM TM LIGHT GREY AQ ARIZONA BEIGE IMPORTANTI - To RECEIVE THIS GOV'T PRICING YOU MUST HAVE A FORD FLEE:T 1D# IF YOUR AGENCY DOES NOT HAVE ONE - CALL 1-800-343-5338 PAYMENT 19 DUE UPON DEUVERYOF EACH UNrT INTERIOR COLORS: 0;~~ARC~ LI t-LINI TAN FOR DELNERY - ADD .75 PER MILE ONE WAY DELIVERY MUST BE TAKEN WITHIN I WEEK OF RECEIPT" AT SUPERIOR FORO INSURANCE CO POUCY# $ 20877.00 TOTALOF OPTIONS FROM FiAGE 2............................................................. 159.3,er{) $ c2d'/7tJ, tJO E.-9- TOTAL PRICE OF EACH VEHICLE TOTAL PRICE OF ALL MANUALS ORDERED..................---.............................. THANK YOU FOR THE BUSINESS, PLEASE CALL rFANY QUE5T10NS. . TAX & UC NOT INCL ~Cd.JI j -- SUPERIOR FORD, INC. JAN-07-2003 12:47 7635196336 96Y. .- - - ~. . . . p.m ....Jf1l1 U{ L.UU....,J ..1'-..1.'- . PG 2 CROWN VIC POUCE Il\Il ~rcC~r- I OR 0P110NS COST $ 60 185 150 (89) 235 (20) 40 (t61) 161 90 70 642 0 o 15 279 o . 1. VlNYLREARSEAT IWOKCHARCOAL 12-l.TFUNT IJ+TAN 2. AM/FM '=' I ~rcEO (:k,::.~ lit:. 58H 3. TRUNK ORGANIZER 13c (OLD 5T)'l.E) 4. RUBBER FLOOR ()N UEU OF CARPET at F1..QOR MATS) 5. SIDE AIR BAGS - 0P110NAL W/MANUAL SEATS 59M 6. DELETE ENGINE BLOCK HEAl ~K 41 H 7. MULTIPU;:UNITS-KEYEDAUKE /d-9Vi( ~5" 8. DELETE lJ-I SPQ1UGHr 9. ADDRHSPOTUGHr S1Y 10. CLOTH SPUT BENCH SEAT (IN UEU OF BUCN:.I;::,) P 1 1. ADDmONAL ROOF REINFORCEMENT 185 1 2. FULL WHEEL COVERS UN UEU OF SMALL CENTER HUB CAPs) 13. DELEI"E 5" ROUND HEADER UGHT 64M 14. COUrcl,d;'{ LAMPS DISABLED 478 15. SIUCONE HOSES W/ AIRCRAFT CLAMPS 177 16. TRUNK RELEASE ON DRIVERS DOOR 61 H (IGNmON POWErc:l:.&J) 17. DELETE ::.r-r=.~LI CONTROL 18. DELtTE RADIO NOISE SUPPRESSION 19. POWER ADJUSTABLE BRAKE & GAS PEDALS 5ge 20. LOCKS-DRIVER Be FR PASS CONTROL ONl..Y 1 57 21 . WlNDOW&DRIVER & FR PASS CONTROl.. ONLY 948 22. TWOTONE PAINT-ACCENT ON ROOF & 4 DOORS 952 23. iWOTONE PAINT-ACCENT ON ROOF,HOOD.TRUNK 953 24. TWOTONE PAINT-ACCENT ON ROOF & FR DOORS 954 25. BASE POUCE PREP PKG - 65A Nv II:.. DE1..ETE5 FRONT POWER DISTRIBt1110N BOX WIRING 26. POUCE PREP PKG - COMPL.l:.1 ~ 68P NOTE: DELETES FRONT POWER DISTRIBUTION BOX WIRING 27. VISIBIUTY GRP -REQUIRES COMPLE:T'E POUCE ,..1'\1:.... PKG 65# 28. PLASJ1C TRIM RINGS -Ar 1 "'1'\~KEl"NOT INSTAl I ro"l") 29. FR DOOR MLDGS INSTALLED BY FACTORY 96c (t 85) (55) 120 o 18 450 450 450 708 1595 995 50 o 30. POWERTRAlN WARRANTY - 3YR/ 1 00,000 MI... 1800 3 t. POVvl:.rtl rcAlN WARRANTY- 3 YR/75,OOOMI... 1300 ...$60 DEDUCTIBLE PER VISIT - WARRANTY ENDS AT WHICHEVER COMES FIRsr - Mll..ES OR TIME 32. DEUVERY .75 PER MlLEONEWAY $.75X MILES = L/GUTe pOc.VGJZ~WI&/o.e. .l"hq 6.t96-S TOTAL OF AU. OPllONS ADuc..u TO ORDER................................. $ 33. SERVICE MANUAL 304. POVvc..n J rtA1N/EM1S510N MANUAL 35. ELE'-* 1 n:ICAL MANUAL 36. PAn I::' MANUAL QTY qry Q'TY QTY . $ 145 200 65 95 . TOTAL OF ALL MANUALS JAN-07-2003 12:47 7635196336 96~ OPTIONS WM 1 CJ.J $ ~O ~() 7() -6r /0 -- '-' -&- /a 4?70 .-e- /3 or) C36i) /593 $ P.02 . LIST OF BILLS EXHIBIT" A" TO RESOLUTION #2003- 01 . Ace Hardware Advance Sportswear American Payment Centers American Reliable Insurance Co. Ammonia House Ancom Technical Center Aspen Publishers AT&T Broadband Board of Water Commissioners Buberl, Larry L. Capital City Mutual Aid Assoc. Cardinanracking, Inc. Carquest Century College Coca Cola Cole Paper Cub Foods Dauffenbach, Charlotte Dell Computer Emergency Apparatus Express Photo Fire Engineering Fire Marhsal's Association of MN Fire Marshals Association of MN First Line G & K Services Grainger Greater Stillwater Chamber of Commerce Greeder Electric Heartland Automotive Services Holiday Ice Skating Institute Ikon Office Solutions International Institute of Municipal Clerks Johnson Controls Johnson Radio Communications Kath Companies Knauss, Chantell Labor Relations Association Lakeview Hospital League of MN Cities Lee Wayne Corporation Legislative Associates, Inc. Lind, Gladys LG Schuster McLeod USA Metropolitan Emergency Mgr Assoc. Mid States Organized Crime Info Center . Hardware Uniforms Fire & Rec Center Payment Box Rental Cub Flood Insurance Top End Kit for Compressor #2 Repair MIC Sticks Govtl. GMP Guide Cable Utility Payments Animal Transport 2003 Capitol City Memberhsip Dues Paper Supplies Equipment Repair Supplies Law Enforcement Training Concession Supplies Auto Scrubber, Cleaning Supplies Concession Supplies, Coffee Supplies Sewed on Patches Inspections Computer Equipment Repair Processing Subscription Renewal Dues Fire Safety Seminars Concession Supplies Logo Mats Band Saw,Blade,Oil & Wet Kit Annual Membership Dues Repair Lift, Dome Breaker Vehicle Maintenance Fuel Exhibition Endorsement Maintenance Agreement Annual Membership Dues 2003 Maintenance Agreement Speaker System Public Works Facility AFB Premix, Purple Solvent Mileage Reimbursement Firefighter's Contract Mediation Legal Blood Draws 2003 Leadership Conference Council Key Tags Legislative Services December 2002 Land Purchase W-2's & 1099 Forms Telephone 2003 Membership Membership 90.86 2,689.00 78.00 5,746.00 1,094.35 137 ;87 151.16 59.78 50.60 50.00 50.00 52.00 1,226.51 1,185.00 2,243.50 6,789.73 134.76 68.00 1,682.34 255.15 44.70 24.95 35.00 90.00 894.40 532.50 1,618.63 625.00 422.50 44.11 2,437.28 50.00 381 .15 120.00 6,815.00 4,673.30 1,063.67 41.61 798.00 40.00 480.00 36.74 4,975.00 927.00 341 .71 595.32 30.00 150.00 EXHIBIT" A" TO RESOLUTION #2003- 01 Minnesota's Bookstore MN Chiefs of Police Association MN Dept of Labor & Industry Menards Met Life Dental MN Dept of Admin Intertechnologies MN Dept of Public Safety,Criminal Apprehen MN Fire Service Certification Board MN Government Finance Officers Assoc. MN Housing Partnership MN Ice Arena Manger's Association MN State Fire Chiefs' Association MN State Fire Department Assoc. Moore, Tim MPELRA Municipals National Fire Codes Neopost New Horizons Nextel Northland Chemical Corp. Northwestern Tire Company Oshkosh Capital Pameco PC Pit Stop PC Solutions, Inc. Plan Sight Pump and Meter Service - Quill R & R Specialties River Valley Printing St. Croix Office St. Croix Scuba Science Museum Shorty Smith, Ryan Springbrook Software Sprint State of MN, Minnesota Bookstore Stillwater Ford Stillwater Gazette Sysco Tomten Environmental Design Tower Asphalt TR Computer Sales, LLC Treadway Graphics Turning Point University of MN. U.S. Bank Page 2 Liquor Laws & Rules Membership, Seminar Exemption Invoice, License Supplies Dental Insurance November Usage 2002 Seminar Written Promotional. Exams Dues Seminar 2003 Arena Membership Dues Fire Service Day Reimburse Engineering Supplies,Mileage Conference, Dues 2003 Membership Subscription Renewal, Membership Equipment Maintenance Training Coupons 2002 Cell Phones Cleaning Supplies Tires 2002 Pierce Dash 105' HDL Payment Filters for Refridgeration System Modem Maintenance Agreement Arc View Software Program Gas Pump PW Facility Office Supplies Ice Blade Grind Office Supplies Office Supplies Wrist Seal Replacements Seminar Laundry Reimburse Erosion Control Training Annual Maintenance Cell Phones 2002 MN Statutes Vehicle Maintenance Publications Concession Supplies Professional Services, Liberty, Bahr UPM Winter Mix Software License & Support Fees DARE Supplies Business Envelopes City Engineers Conference,Bldg Official Custody Charges Levee Wall Project . 15.92 430.00 75.00 177.85 149.59 140.83 120.00 400.00 40.00 10.00 100.00 140.00 160.00 144.58 270.00 20.00 715.50 627.00 700.00 273.09 184.03 195.04 234,196.82 373.22 37.22 173.00 1,298.00 995.00 17.13 51.50 217.26 224.43 94.95 323.00 38.34 95.00 10,425.00 42.75 213.00 905.03 84.63 528.42 150.00 222.69 1,007.94 239.38 971.81 850.00 221.00 . . c' ./ . . . EXHIBIT" A" TO RESOLUTION #2003- 01 Valley Trophy Verizon Vetsch, Sandra Viking Sprinkler Vogel Sheetmetal Walmart Waste Management Wells Fargo Wells, Travis Theodore Yocum Oil Zell Plumbing Adopted by the City Council this 7th Day of January, 2003 Council Nameplates Cell Phones Uniform Reimbursement Repair Sprinkler System Fresh Air Damper Supplies 2nd Payment 2002 Certification Paying Agent Fees Tobacco Compliance Checks Repair Furnace, Heating Fuel Service Call, Repair Leak Page 3 13.89 455.19 169.95 1,074.24 260.00 79.45 15,729.89 1,212.50 36.00 437.04 88.00 , . MEMORANDUM December 30, 2002 TO: Mayor and City Council FROM: Larry Hansen, City Administrator SUBJECT: Abatement of Assessments for Parcel 34.030.20.23.0089 DISCUSSION: An application has been received to abate the assessment for Waterboard Water Service Install, L.1. 357 that was placed against the property in error. RECOMMENDATION: . Council consider abating assessments against the tax forfeited parcel. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting Resolution 2003-02, RESOLUTION ABATING ASSESSMENT FOR PARCEL NO. 34.030.20.23.0089 . W ASIllNGTON COUNTY - ASSESSMENT DIVISION \i ., Fonn4 Revised 3/2000 W orksheet# APPLICATION FOR ABATEMENT - GENERAL FORM (M.S. 375.192) CLASSIFICA TION I DISASTER CREDIT I SPECIAL ASSESSMENTS For property assessed (year) 2002 County of: WASHINGTON and payable in (year) 2003 Applicant's Name Mark R Oftedahl Please print or type jApplicant's Mailing Address 1024 5th Avenue South Stillwater. ~~ 55082 Applicant's Social Security Nwnber Telephone (work) ( Telephone (home) ( f) S 1 439,-8812 Street Address (if different from above) Property ID Number 34.030.20.23.0089 Legal Description of PrQperty Description of Property MP Number School District # City or Township Name District # 0834 City of Stillwater S 10 Ft of Lot 5, All of Lots 6 & 7, Block 15 Hersey Staples & Co's Addition 7601 Assessor's Estimated Market Value Land $ SO. 000 Applicant's Statement of Facts: An assessment (Ll 357) was placed against this property In error. Structure $ 84 0 220 Total $ 134,200 Class 201-1-000 i~ Applicant's Request: r Remove the assessment 6203570 for $2,200.00 plus interest. i~Please issue a new Tax Statement for payable 2003 with the assessment deleted. APPlicant'sSignature:N~ ~ City Administrator Date: January 7, 2003 Note: l'..1inncscta Statutes lWS, Section 609.41, "Whoever, in m2lrJug any st2tement, ora! or written; w!1kh is 'req!!!red Qr authorized by law to be made as a basis of imposing, reducing, or abating any tax or assessment, intentionally makes any statement as to any material matter which the maker of the statement knows is false may be sentenced, unless otberwise provided by law, to imprisonment for not more tban one year or to payment of a fine of not more than $3,000.00, or both. ~i\L,L!!\IH'.L~.ti..-...._,,~..._.J,U.I.I..II\II,I.I_ - Note: Must include Cityrrownsbip Resolution for reductions on assessments Note: Must include Fire report for Local Option Disaster Credit "." . RESOLUTION ABATING ASSESSMENT FOR PARCEL NO. 34.030.20.23.0089 WHEREAS, pursuant to proper notice duly given as required by law, the Council previously adopting assessments for the L.1. 357; and NOW THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota that the assessments for the Waterboard Water Service Install, L.I. 357, including penalties and interest are hereby abated. Adopted this ih day of January, 2003. Jay L. Kimble, Mayor . ATTEST: Diane F. Ward, City Clerk . l . IV ~ernoranc urn To: Mayor and City Council From: Klayton Eckles, Director of Public Works ~~_ Date: December 26,2002 Subject: Cost Sharing Agreement for Middle S1. Croix WMO Lobbing Effort DISCUSSION For the last six years the Middle S1. Croix WMO has been working to develop a solution to the Pero creek drainage problem in Bayport. Since the drainage problem involves the State prison, the WMO has been lobbying the legislature for funding assistance. . The WMO is proposing to use legislative associates to lobby the State. A portion of the City of Stillwater drains into the Pero creek system, so we will be participating in the cost of any project. Therefore, the City would also benefit from legislative actions. Theattached agreement proposes $8,742 of cost for legislative assistance. City of Stillwater would have a 4.9% participation level or $375. The attached agreement is virtually identical to the agreement used last year. RECOMMENDATION Staff recommends that Council approve the expenditure of up to $375 for lobbying efforts on behalf of the Middle St. Croix WMO. ACTION REOUIRED If Council concurs with staff recommendation, Council should pass a motion authorizing an expenditure of $375. . ,~ CITY OF BAYPORT . 294 North 3rd Street Bayport, Minnesota 55003-1027 To: City of Stillwater, City of Oak Park Heights & Baytown Township Phone: (651) 439-2530 From: Dan 10hanneck - City Administrator Date: December 19,2002 RE: Stage 2 - State Storm Sewer Project - Funding Legislation Lobbying Effort The Middle St. Croix WMO has commissioned Short Elliot Hendrickson Engineering to commence with the preparation of plans and specifications for stage 2 of the State Storm Sewer Project. An effort must be made to obtain legislative funding for stage 2 construction and it has previously been beneficial to obtain the services of a professional organization to make such . effort: Please find enclosed a resolution passed by the City of Bayport which outlines an agreement with Legislative Associafes, Inc. and the actual agreement with Legislative Associates Inc. The enclosed documents are identical to last year (Resolution #01-143) with the exception of relevant dates and are meant for your use in getting approval from your governmental unit for the cost sharing described in the enclosed documents. We ask that you notify us by letter upon final approval of the specified local community costs by your governing board. Thank you for your consideration of this effort to obtain financing to complete construction of stage 2 of the State Storm Sewer Project. Sincerely, f;tl Dan J ~ meck City ~inistrator enclosures (2) . , RESOLUTION NO. 02-115 . EXTRACT OF THE MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF BAYPORT, WASHINGTON COUNTY, MINNESOTA HELD DECEMBER 16,2002 Pursuant to due call and notice therefore, a special meeting of the City Council of the City of Bayport, Minnesota was duly held at the Bayport City Hall in said municipality on the 16th day of December, 2002, at 7:00 p.m. The following members were present: Councilmember Kosmo, Kamps, Ridgway and Schultz. The following members were absent: Councilmember Menard. Member Schultz introduced the following resolution and moved its adoption: RESOLUTION, CITY OF BAYPORT, WASHINGTON COUNTY, MINNESOTA, AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF BAYPORT AND LEGISLATIVE ASSOCIATES, INC., TO PROVIDE STAFF SUPPORT FOR A LEGISLATIVE EFFORT TO SEEK STATE FUNDING FOR STAGE TWO OF THE STATE OF MINNESOTA STORM SEWER RECONSTRUCTION PROJECT. . WHEREAS: The Minnesota Legislature of 1998 allocated $650,000 and in the year allocated $2,680,000 for a total appropriation of $3,330,000 for engineering and construction associated with Stage One of the Minnesota State Storm Sewer Reconstruction Project; and, WHEREAS: Stage Two ofthe State of Minnesota Storm Sewer Reconstruction Project is estimated to cost $1.55 million; and, WHEREAS: The City of Bayport in conjunction with the City of Stillwater, the City of Oak Park Heights and Baytown Township desire to secure the services of Ed Cain, Legislative Associates, Inc. to work with the Legislature in an attempt to secure funding for Stage Two ofthe State Storm Sewer Project; and, WHEREAS: Ed Cain of Legislative Associates, Inc. has submitted a proposal outlining the tasks he will complete to assist in helping pass legislation for State support of Stage Two State Storm Sewer Project; and, WHEREAS: Mr. Cain's proposal has identified a proposal of $8,742 to complete his work; and, . F:\Cvuuuvu\2002 Files\2002 RESOLUTlONS\02-1 15 legislative assoc. doc Page 1 of3 , WHEREAS: The participating communities of Bayport, Stillwater, Oak Park Heights, and Baytown Township will share in the costs associated with Legislative . Associates' work at the State Legislature based on the following allocations: Communities Cost Allocation Formula Local Community Costs Stillwater Oak Park Heights Baytown Township Bayport, 4.9% 38.3 9% 18.93% 38.39% $ 375 $3,356 $1,655 $3,356 TOTAL 100.00% $8,742 and, WHEREAS: Bayport will serve as a fiduciary agent for paying the cost of $8,742 to Legislative Associates for work in the State Legislature associated with securing funds for Stage Two of the State Storm Sewer Project; and, WHEREAS: The City of Stillwater, Oak: Park Heights, and Baytown Township will reimburse the City of Bayport for the costs associated with Legislative Associates' work in the State Legislature in the amount identified in the cost allocation formula above. NOW THEREFORE BE IT RESOLVED: By the City Council ofthe City of Bayport, Washington County, Minnesota, does hereby ordain as follows: . 1. Authorize an agreement between the City of Bayport and Legislative Associates, Inc. to work with the State Legislature to secure funding to Stage Two of the State Storm Sewer Project for a contract amount of$8,742. 2. Authorize and direct the Mayor and Administrator to sign such agreement with Legislative Associates, Inc. 3. Authorize expenditures associated with the agreement between Legislative Associates, Inc. and the City of Bayport to be paid for the year 2002 Allocated Expenditure Reserve Fund 44100-540. The motion for adoption of the foregoing resolution was duly seconded by Member Ridgway and upon roll call being taken thereon, the following voted via voice: Jim Menard - absent Bob Kamps - aye Allen Schultz - aye Sharon Ridgway - aye . Jim Kosmo - aye . F:\Common\2002 Files\2002 RESOLUTIONS\02-115 legislative assoc.doc Page 2 of3 , . Thereupon said resolution was declared duly passed and adopted and signed by the mayor and attested by the City Administrator. Passed by the City Council, City of Bayport, Washington County, Minnesota on this 16th day of December, 2002. ~;;jJ Daniel R. Johay61 eck City Administr~r o--~ ~ Kosmo ( ~ Mayor ,,-'J . . F:\Common\2002 FiJes\2002 RESOLUTJONS\02- J 15 legislative assoc.doc Page 3 of3 / . . . Page 1 of 3 7/01 Minnesota Lawful Gambling LG214 Premises Permit Application FOR BOARDUSEONL Y Check # Amount Expiratation date Class of Permit Premises Permit Fee During 2nd year of Two years organization license Check one o ~ o $400 $200 $250 $125 $200 $100 $150 $75 Class A - Pull-tabs, tipboards, paddlewheels, raffles, bingo Class B - Pull-tabs, tipboards, paddlewheels, raffles Class C - Bingo only OR bingo and pull-tabs when total gross receipts does not exceed $50,000 per year o Class D - Raffles only Organization Information Organization name (as it appears on documentation filed with Minnesota Secretary of State or Intemal Revenue Service) '(ft. (;t..e5+ LAk.. MJ He A~cJAf;(J"J Name of chief executive offICer (cannot be your gambling manager) Organization license number Olf35"i Daytime phone number, including area code (;~-/- 71"0- J 3.f7 D/J.-J K;f!J/~~ v Gambling Premises Information Name of establishment where gambling will be conducted Street address (do not use a P.O. box number) J+-- eM;}C ftlunc_ c-k. 1:.Je.- '5 {7 S M.-t ,'.J Sf- Siflw14/-rA, /'1;tJ 3-5"? y..J City & county where gambling premises' is Iocated-OR- Township & countywhere gambling premises' is located if outside city limits. Sf,' (L-<.M I,.~ Al/~4/.vfi.J Is the premises located lJI!ithin city limits? YesJ8:1 No 0 If No, is township: o Organized o Unorganized D Unincorporated Does yOU! organization own the building where the gambling will be conducted? DYes j8f No If no, attach (1) the appropriate lawful gambling lease form, and (2) the sketch of all leased areas with dimensions and square footage clearly defined A lease and sketch are not required for class D applications. f!Ji;lme of legal owner of premises Address City StatelZip k,' S'c<.J DudAJ I 3 ~ t?t( I;;; ?1{ Sf; ~ Sf '/1 uI'I t~ J,VlN SSAf ~'. Address(es) of Storage Space of Gambling Equipment List all locations where used and unused gambling product is stored. Do not use a P.O. box number. (Attach an additional sheet if necessary.) Address, \ r ~.t-' ~r(.ttV /1u.5'C- C~ t<-. + -~l1Je~~- fi;~~l~-b-~e ----- _____jQ_L~--~~---~~~~ ______ State/Zip City __~ftllu/-?kt1.- ____/1Al ~S;;if' ~_ _ -.f . e: _t{!~~+~~___________/1d_ !Js-q?J \. Page 2 of 3 LG214 Premises Permit Application 7/01 Bingo Occasions for Class A or C Permits If applying for a class A or C pennit, enter day and beginning/ending hours of bingo occasions (indicate A.M. or P.M.). No . more than ten bingo occasions may be conducted per week. An occasion must be at least one and one-half hours, not to exceed four hours. Qgy Beainnina/Endina Hours Qgy Beainnina/Endina Hours Qgy Beainnina/Endina Hours to to to to Noon Hour Bingo Only Qgy Beainnina/Endina Hours .~ Beainnina/Endina Hours to to to ________ to _________ to to to to to to ~ Beainnina/Endina Hours to to to Gambling Bank Account Information Bank name f L /) I~i~}s-h...p.el AAJ C BC\l1. k street address 1(pS-O .)" t.. Ak- S+ Bank account number* . City / State/Zip code __ H'U sf j)A Ke JJ1d S-S--cYf'S * New organizations: The account number may be obtained and submitted to the Gambling Control Board within ten days after you receive your premises permit. Name, address, and title of members authorized to sign checks from the gambling account. The organization's treasurer may not handle gambling funds. . Name Street Address hAttAf)' lJ19,(bd _ n &C/~ /I-Iu/I"q~ 1":.1... V' v A ( JI-4/ttt1c 2/lSt? ~ Folud /vi 'I ~ iJA,.j.~k,i~re-<- Acknowledgment Gambling site authorization I hereby consent that local law enforcement officers, the board or agents of the board, or the commissioner of revenue or public safety or agents of the commissioners may enter the premises to enforce the law. T7(O /11"lAi/~d o.~,'de.. i../alO td:~s 5"!:)OIt.( Oath I declare that: ]. I have read this application and all information submitted to the board is true, accurate, and complete; 2. all other required information has been fully disclosed; 3. I am the chief executive officer of the organization; 4. I assume full responsibility for the fair and lawful operation of all activities to be conducted; 5. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the board and agree, iflicensed, to abide by those laws and rules, including amendments to them; 6. any changes in application information will be submitted to the board and local \D1it of government within ten days ofthe change; and 7. I \D1derstand that failure to provide required information or providing false or misleading information may result _iU_~_~~.~~____________________~~~~~~:~~:~:~:oca~r {~L~~;_~_____ Signature of chief executW'e officer (Designee may not sign) Date Bank records information The board is authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. Organization license authorization I hereby authorize the Gambling Control Board to modifY the class of organization license to be consistent with the class of premises permit being applied for. . . CitY Zip Code L;.Jd!;-I~n _S--S"'clf's f;-z.<d ~k ~5'P.1S: Title ?"",J /i.i/q,;f I , ul ceo . , . . . LG214 Premises Permit Application Page 3 of 3 7/01 Local Unit of Government Acknowledgment and Approval If the gambling premises is within city limits, the city must sign this application and provide a resolution. On behalf of the city, I hereby acknowledge this application for lawful gambling activity at the premises located within the city's jurisdiction, and that a Print name of city resolution specifically approving or denying the application will be forwarded to the applying organization. Signature of city personnel receiving application Title Date If the gambling premises is located in a township, both the county and township must sign this application. The county must provide a resolution. For the township On behalf of the township, I acknowledge that the organization is applying to conduct lawful gambling activity within the township limits. A township has no statutory authority to approve or deny an application (Minn. Stat. 349.213, subd. 2). For the county On behalf of the county, I hereby acknowledge this application for lawful gambling activity at the premises located within the county's jurisdiction, and that a resolution specifically approved or denying the application will be for- warded to the applying organization. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota, and to assist the Board in conducting a background investigation of you. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a premises permit. If you supply the information requested, the Board will be able to process your application. This form may require the disclosure of your Social Security number. If so, your Social Security number will be used to determine your compliance with the tax laws of Minnesota. Authorization for requiring your Social Security number is found at 42 U.S.c. 405 (c)(i). Your name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your premises permit. When the Board issues your Print name of township Signature of township official acknowledging application Title Date Print name of county Signature of county personnel receiving application Title Date premises permit, all of the information that you have provided to the Board in the process of applying for your premises permit will become public except for your Social Security number, which remains private. If the Board does not issue you a premises permit, all the information you have provided in the process of applying for a premises permit remains private, with the exception of your name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access ~o the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesbta Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national arid international gambling regulatory agencies; anyone pJrsuant to court order; other individuals and agencies that ~e specifically authorized by state or federal law to have actess to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone "fvith your consent. I Questions? Call the Licensing Section of the Gambling Control Board at 651-639-4000. If you use a TTY, you can call the Board by using the Minnesota Relay Service and ask to place a call to 651-639-4000. This form will be made available in alternative format (i.e. large print, Braille) upon request. I RESOLUTION 2003-03 APPROVING MINNESOTA PREMISES PERMIT FOR GAMBLING FOR THE FOREST LAKE ATHLETIC ASSOCIATION, AT THE ST. CROIX MUSIC CAFE, 317 SOUTH MAIN STREET, STILLWATER, MN WHEREAS, the Forest Lake Athletic Association at the St. Croix Music Cafe, 317 South Main Street, Stillwater, MN has submitted an application to the City of Stillwater requesting City approval of a Minnesota Gambling Premises Permit application; and WHEREAS, it has been demonstrated that the organization is collecting gambling monies for lawful purposes. NOW THEREFORE, BE IT RESOLVED, that the City of Stillwater approves of the gambling license requested by the Forest Lake Athletic Association at the St. Croix Music Cafe, 317South Main Street, Stillwater, MN. The Clerk is directed to sign the acknowledgement on the permit application and to attach a copy of this Resolution to the application to be submitted to the Gambling Control Board. Adopted by the City Council for the City of Stillwater this ih day of January, 2003. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk .. . . . " . . . ~emo DATE: January 3, 2003 TO: Mayor and City Council Chant ell Knau~;J Director of Administration FROM: RE: Sand Creek Contract Renewal for 2003 i The City contracts Employee Assistance Program services through the Sapd Creek Group, Ltd. Attached is the proposed contract for the term January 1 - December 31, 2003. The total contract price for 2003 is $1,980. The cost per employee remains the same as was in 2000,2001, and 2002 at $22.50 per employee. Recommendation Staff recommends the City Council adopt the attached Resolution approvipg the Renewal Agreement with the Sand Creek Group for Employee Assistance Program Services for January 1 - December 31, 2003 in the total amount of $1 ,980.00. ,,:. 333 North Main Street Suite 203 Stillwater, MN 55082 (651) 430-33_ www.sandcreekeap.col. INNOVATORS IN BEHAVIORAL HEALTH CARE Employee Assistance Agreement between The Sand Creek Group, Ltd and The City .0/ Stillwater 1. Sen,;ces Provided: The program contract includes the following senJices: 1. Full senJice coverage for The City C?f Stillwater employees and their household members. 2. Employee Assistance personnel policy develupment and consultation. 3. Supervisory training of management personnel in the use of the program. 4. Employee orientation seminars to familiarize your employees with the services available to them. . 5. Promotional materials including brochures, posters and newsletter articles to keep your Employee Assistance Program visible to your employees, and their families. 6. Ongoing consultations with managers and supervisors to assist them in utilizing the EAP within your organization. 7. Confidential assessment, referral and brief counseling to be provided to all employees, and their family members. Up to four sessions of counseling based on the clinical recommendation of EAP counselor. Each session being comprised of one clinical hour. All of the employees of The City of Stillwater and their family members may contact The Sand Creek Group for assessment, brief counsel and, when necessary, referral free-of-charge to them. No limit is placed on the number of assessments and referrals made Ufl1lually. All contact is strictly confidential. 8. 24 hour telephone crisis intervention. 9. Worksite visits from an EAP representative to continually evaluate the status of the program and your satisfaction. . " Whatever you can do, or dream you can begin it. Boldness has genius, power and magic in it." Goethe . . . / II. Ill. Coordination of Services: i The City of Stillwater agrees to work with the EAP representati~e in informing its I employees of this agreement and the services which are available to them. I I Use of Name: The City of Stillwater agrees to allow The Sand Creek Group, Litd to list the City as a customer on promotional materials. I IV. Elit.ribilitv: All employees of The City of Stillwater and members of their hO'f'sehold who are experiencing personal, emotional, family or social problems wnich have direct, I indirect or potential effects on work performance or personal well being, are eligible for the services of the Employee Assistance Program. v: Emvlovee Particivation: A working policy of the EAP is that Employee participation in t~e EAP will affect neither future employment or advancement nor protect employe'e from disciplinary action for continued substandard performance. VI. Revortinf{: . ' The Sand Creek Group, Ltd will provide quarterly reports on pi'ogram utilization. No information on individual employees will be released outside, of The Sand Creek Group without the written consent of the employee. VII. Retainer Cost: The annual retainer charged by The Sand Creek Group, Lid fo~ the employee services is as follows: Number of employees 88 Cost per employee $22.50 Annual EAP Contract Cost $1.980.00 i Term of Contract Jarmarv 1.2003 to December 31.2003 Optional Services: Organization Development Services Trauma Team Services $200.00 per hour $200.00/1st two hours I $ 100.00 per hour over two hours I $200.00 per hour of I presentation/facilita1ibn Sand Creek Group, Ltd. I SD.G. Bag Lunch Seminars: VIII. Fee for On1!oin1! Counselin1!: Payment for any ongoing counseling services beyond the initial diagnostic screening .. will be the responsibility of the employee/family member. IX Modification or Termination of Contract: This contract may be modified in writing at any time by the mutual consent of the parties. Either The City of Stillwater or The Sand Creek Group, Ltd may cancel this agreement at any time upon 90 day notice, in writing, to the other party. The Sand Creek Group, Ltd #~A;~ The City of Stillwater Gretchen M Stein, Ph.D., CEAP President & Chief Executive Officer The Sand Creek Group, Ltd '-ft/dfJ II V'~ Date . Date GMS:jes . . The Sand Creek Group, Ltd. SD.G. . APPROV AL OF CONTRACT BETWEEN THE CITY OF SIfILL WATER AND SAND CREEK GROUP, LTD. BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the contract between the City of Stillwater and Sand Creek Group, Ltd. to pr~vide an Employee Assistance Program for the term January l, 2003 through December 31, 2003, hereto I attached as Exhibit A, is hereby approved, and the appropriate city staff is authorized to sign said contract. Adopted by the City Council this ih day of January, 2003 i I Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . · ~emo DATE of MEMO: January 3, 2003 DA TE of MEETING: January 7, 2003 TO: FROM: Mayor and City Council Chantell Knauss .dt~ Director of Administration RE: Request for Solid Waste Removal Waiver i , I Attached is a request the City received for a waiver from solid waste remqval. City Code Section 30, Subd. 8 states that "The minimum charge for each and every qwelling unit shall be based on the fee for a 3D-gallon container." For 2002, the 3D-gallon rate ,'vas $11.45/month. The 3D-gallon rate for 2003 is $12.25/month. . Subd. 9 provides criteria under which residents may be granted a waiver. II have attached this for your information. Ms. Coleman states she does not utilize the trash service, however, she also states that she does I recycle. The rates listed above include recycling charges that are part of the 3D-gallon minimum service fee. Recommendation Staff recommends the City Council deny the request for a waiver from solld waste removal due to the applicant not meeting the criteria under City Code Section 30, SubdJ 9. . JOOI Owens Street North Stillwater, MN 55082 ] ~ <<:;.~ D 'o/I~..;:;'\ '" DEe 1 9 2002 J - .. December 16, 2002 Stillwater City Council City Hall 216 North 4th Street Stillwater, MN 55082 To Whom It May Concern: I am writing in regards to the city resolution concerning garbage and rubbish collection and a waiver for such services in the near term. I am a new, single homeowner in Stillwater. I have recently had a terrible experience with Waste Management, the city's contracted waste service provider. They failed to contact meas a new customer before sending me bills for "services", which they could not in fact render because they failed to provide me with a trash rC\.-cIJlacle in the first place. I did contact my city council member, and he Chantelle were wonderful in resolving this matter. However, I am still dismayed by the required trash service prescribed in the resolution. As a single person who recycles and composts most of her waste, I find that I produce so little actual trash that the city's resolution does me a disservice. Subdivision 9 indicates that citizens may apply for a trash exemption if the fees are determined to be a hardship. I do not meet the age and/or disability requirements stated in the resolution, but I find them to be reverse discrimination. If you will look at my monthly income, monthly home payment, and lack of assets I am sure you will see that I do not, at 24, have much more money than someone who is 62 with a small retirement package and social security check. . Furthermore, the required trash service penalizes someone who is trying to be responsible for the waste she produces. Please note that the fees for each of the three container sizes favor those people who produce more waste because per gallon fees for the 30, 60, and 90 gallon receptacles are $0.11, $0.07, and $0.05 respectively (if those receptacles are filled each week). If I had 5 gallons of waste collected each week, I would pay $0.68 per gallon, more than 13 times that of the 90 gallon per week rate. I was informed that other services are included in the monthly fees such as recycling, bulk item pick up, appliance pick up, and tire pick up. However, up to this point, I have taken care of my recycling for free at a particular drop-off point through my p~ents' service, I will not have bulk items to dispose of in the near future since I just moved into a house (and in did have such items I would utilize such resources as the Twin Cities Free Market website before considering disposal), and the metropolitan mosquito control district takes old tires on your property and car service centers dispose of used tires from your car. One reason I was pleased to move to Stillwater and Washington County was their seemingly strong emphasis (in their publications) on environmental consciousness. I produce about 13 gallons of trash every 3 or 4 weeks, which I have pennission to dispose of in friends' and relatives' rC\-cplacles. By requiring me to pay for a . . Page 2 December 16, 2002 30 gallon a week service, when I produce only 5 gallons, I am financially penalized for 90ing my part. I am sure you see the anti-logic of this situation. I strongly believe we need to start taking responsibility for what we put into . our landfills, and a good place to start is by making people pay for the space they use. I hope you carefully consider my case and my arguments for a trash exemption. Thank you for your time and I consideration. Sincerely, /} . (Jr, r ~ clfr Jill K. Coleman . . S 30-1 STILLWATER CODE vided in subdivision 8 of this chapter. There is no charge for the collection of extra household waste. Subd. 7. Storage of garbage and rubbish. No person shall place any garbage or rubbish in any street, alley or other public place or upon any private property, whether or not owned by the person, within the city, unless it is in proper containers for collection, nor shall any person throw or deposit any garbage or rubbish in any stream or other body of water. Any unauthorized accumulation of garbage or rubbish on any prem- ises is hereby declared to be a nuisance and is prohibited. No person shall cast, place or deposit \ anywhere within the city any garbage or rubbish . in a manner that may be carried or deposited by the elements upon any street, sidewalk, alley, sewer, parkway or other public place or into any occupied premises within the city. (Ord. No. 800, 12-6-94; Ord. No. 819, 10-7-95) Subd. 8. Fees. Effective January 1, 2000, the fee for collection per month shall be as follows: For each 30-gallon container. . . . . . . For each 60-gallon container. . . . ... For each 90-gallon container. . . . . . . Adjusted accounts.. ... . .. . . ..... .. For each extra 30-gallon bag~ . . . . . . For recycling services .. . . . . . . . . . . . $ 9.80 11.59 13.45 7.35 1.50 1.65 The minimum charge for each and every dwelling unit shall be based on the fee for a 30 gallon container. Multifamily residences ofthree or more units shall pay the mandatory rate for 30 gallon containers per dwelling unit unless a different rate is negotiated between the contractor and the residence. A residence shall be allowed to change container size at intervals of not less than two billing quarters and must give at least 30 day notice to the contractor. When a proper notice is received, changes in fees will be made to the following quarter billing. Changes in containers and re- lated fees shall only be made on a quarterly basis. In the event a residence desires collection of normal household waste in excess of the waste held by the resident's container per week, they Supp. No.6 shall place the waste in bags not exceeding 30 gallons. Residents shall pay the contractor $1.50 for each additional 30 gallon bag. Residents who will be continuously absent. from the city for more than 90 days shall be entitled to a reduced rate of $5.00 per month during the period of their absence. (Ord. No. 886, ~ 1, 1-4-00) Subd. 9. Relief for senior citizens and the dis- I abled. Relief for senior citizens and the disabled shall be as follows: (1) The city council may, in its discretion, waive the payment of any charges for solid waste collection when it determines by a majority vote as disclosed by an application for relief that not more than two people reside within a household and that the head of household is 62 years of age or older, or is retired by reason of permanent disability regardless of age, and that the payment of the solid waste charges and fees would be a hardship. (2) Persons seeking relief shall make appli- cation on a form prescribed by the clerk setting forth applicant's income and as- sets at the time of the making of the application. (3) Relief granted hereunder shall terminate upon the occurrence of any of the follow- ing events: a. The death of eligible persons, pro- vided that the spouse is not eligible for the same relief; or b. If for any reason the city council determines that the payment of the solid waste fee would no longer be a/ hardship. '-- Subd. 10. Collection of charges. Monthly fees shall be due and payable quarterly in advance. The charges shall be placed on the account of the owner or occupier of the premises so served, or both, and when paid, shall be deposited in the solid waste and rubbish collection fund. All ac- counts shall be delinquent if not paid within 90 days after the statement is rendered. The charges shall be a charge against the owner, lessee or \ / \ CD30:4 . \ ! > . \ . . . . APPLI1CA nON NO. 2002 -94 ! i . I WAIVER OF GARBAGE AND COLLECTION CHARGES ! ! ! COUNCIL ACTION FORM Applicant: NAME Jill Coleman ADDRESS 1001 Owens Street North Recommended Action: APPROVE DISAPPROVE X REASON FO~ DISAPPROVAL ADDl icant does not meet th~ criteria established by City Ordinance. DATE SUBMIITED: January 7, 2003 . . . RESOLUTION NO. 2003-05 RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER; ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the City) as follows: 1. Recitals. a. The Internal Revenue Service has issued Section 1. 103 -18 of the Income Tax Regulations (the Regulations) dealing with the issuance of bonds, all or a portion of the proceeds of which are to be used to reimburse the City for project expenditures made by the City prior to the time for the issuance of the bonds. b. The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure. c. The City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified. 2. Official Intent Declaration. a. The City proposes to undertake the following projects described on Exhibit A attached hereto. b. Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103-18(1)(2) of the Regulations or (iii) expenditures constituting of preliminary expenditures as defined in Section 1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. c. The City reasonably expects to reimburse the expenditures made for the costs of the designated projects out of the proceeds of the debt (the Bonds) to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in section 1.150-1 (h) of the Regulations d. This declaration is a declaration of official intent adopted pursuant to Section 1. 103-18 of the Regulations. 3. Budaet Matters. As of the date hereof, there are no City funds reserved, allocated on a 10_ term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the projects other than pursuant toJhe issuance of the Bond. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the city clerk at the City Hall (which is the main administrative office of the City) during the normal business hours of the City on every business day until the date of issuance of the bonds. 5. Reimbursement Allocations. The City's financial officer shall be responsible for making the reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount for proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case of reimbursement of a fund or account in accordance with Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statue, . which would apply to the unspent proceeds of the Bonds. Adopted this 20th day of August, 2002 Jay L. Kimble, Mayor ATTEST: Diane F. Ward, City Clerk . . . . EXHIBIT A 2003 Capital Outlay $1,306,450 . . . MEMORANDUM TO: Mayor & City Council FROM: City Administrator Hansen SUBJECT: Fire Service Contract - City of Grant DATE: December 27,2002 On Friday December 27,2002 Fire Chief Kallestad and I met with City of Grant Mayor Tom Carr to discuss concerns regarding the Fire Contract submitted to Grant last November. Apparently the City of Grant is considering amendments to their service territory currently served by the Stillwater Fire Department and are therefore not interested in extending their contract to a three year term. Since the contract extension was primarily recommended in response to concerns from the townships and not a big benefit to the City of Stillwater, I recommend that we offer Grant the same 1 year contract as last year with the exception that the contract amount be increased as per other contracts. Enclosed for your review is the contract with the new amount. RECOMMENDATION Approve a 1 year contract with the City of Grant for Fire Protection Service May 1, 2002 thru April 30, 2003. ACTION REQUIRED If council concurs with the staff recommendation, Council should pass a resolution authorizing executing the contract. FIRE PROTECTION CONTRACT THIS AGREEMENT, made this 1st day of May 2002, by and between the City of Stillwater, a municipal corporation of Washington County, Minnesota, hereinafter called "Stillwater" and the City of Grant, a municipal corporation of Washington County, Minnesota, hereinafter called "Grant". . WITNESSETH, that the Stillwater and the Grant agree as follows: ARTICLE I Stillwater agrees that from and after May 1,2002, and until April 30, 2003, it will upon notification of the existence and location of any fire in Grant and upon the request for assistance in the extinguishment, with reasonable dispatch, provide two units of motorized firefighting apparatus, one of which shall be a water transport, suitable for use in the protection of life and property against loss by fire in rural areas each manned by an operator capable of utilizing the apparatus and equipment in an efficient manner. Additional personnel and equipment shall be used where necessary and practicable, taking into consideration all of the demands being made upon the Stillwater Fire Department. The use of additional firefighters of the Stillwater Fire Department shall be left to the sole discretion ofthe Stillwater Fire Chief, or his duly authorized agent, whose judgment in any particular instance shall be final and conclusive. ARTICLE II Grant agrees to pay Stillwater in current funds for the performance of this contract, the sum of One hundred six thousand seven hundred ninety-eight and nollOOth dollars ($106,798.00), said sum to be payable one-half (Yz) on or before July 31, 2002 and one-half (Yz) on or before December 31,2002. . ARTICLE III The operation, management and control of the personnel and equipment provided by Stillwater hereinunder shall at all times beunder the charge and direction ofthe Stillwater Fire Chief, or duly authorized agent. ARTICLE IV Stillwater shall not be liable in damages for injuries to the person or property or its agents, officers and employees directly or indirectly resulting from the operation of Stillwater equipment or from acts of omissions of Stillwater officers and employee or their agents, negligent or otherwise, while engaged in the performance of this contract. Stillwater or its agents, officers and employees shall not be liable to any person or entity for costs, damages, expenses or other liability. To the extent Stillwater does not have insurance . . . . coverage, including by not limited to commercial insurance or self-insurance pool, Grant agrees to indemnify and hold Stillwater or its agents, officers and employees harmless from any costs, damages or other liability of Stillwater, its agents, officers and employees arising from the providing of Emergency Response Services with regard to any hazardous substance, pollutant or contaminant, including any costs associated with the contaminant, removal of or remedial action relating to any hazardous substance, pollutant or contaminate. Stillwater may not enter into any contract with third parties, however, concerning these matters without the written permission of Grant if the cost to Grant could exceed two thousand and noll 00 dollars ($2,000.00). Grant shall, however, appoint three (3) Council members to act on its behalf in an emergency. The names, addresses and phone numbers ofthe Council members shall be furnished to Stillwater. Nothing in this contract shall be construed to extend or modify the Stillwater's and Grant's limits on liabilities and immunities under Minnesota Statutes 9466.01 to 9466.15. ARTICLE V Under no circumstances shall Stillwater be obligated to respond to any request for assistance when in the sole discretion of the Stillwater Fire Chief, or his duly authorized agent, anyone of the following conditions exists: (1) when necessary personnel and equipment are engaged in combating fire within Stillwater or elsewhere; (2) when road or weather conditions are such as to constitute an unusual hazard; and (3) when providing of a response would expose any person or property to unreasonable risk of harm from any release of threatened release of any hazardous substance, pollutant or contaminant, and if while Stillwater personnel and equipment are engaged in the performance of this contract, a fire should occur within the corporate limits of Stillwater, the Fire Chief or duly authorized agent, may in their judgement and discretion withdraw all or a portion of such personnel and equipment form the performance of this contract for the purpose of responding to fire within Stillwater. IN WITNESS WHEREOF, the parties hereto executed this Agreement as of the day and year first above written. CITY OF GRANT CITY OF STILL WATER BY BY Jay L. Kimble, Mayor Attest Attest Diane Ward, Clerk Date Date RESOLUTION NO. 2003- RESOLUTION APPROVING AMENDED FIRE PROTECTION CONTRACT WITH CITY OF GRANT WHEREAS, the City of Grant has requested that the fire protection contract between the City of Stillwater and City of Grant, approved by the City Council on November 12, 2002 be amended to read "for the period of May 1, 2002 to April 30, 2003". BE .IT RESOLVED, by the City Council of the City of Stillwater that the fire protection contract is so amended. Adopted by the City Council this ih day of January, 2003. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . MEMORANDUM TO: Mayor & City Council FROM: City Administrator Hansen SUBJECT: 2003 Forestry Contract DATE: December 30, 2002 DISCUSSION . Accompanying this memo is the proposed Forestry Consulting Contract for 2003 and the Foresters Activity Report for 2002. By all accounts from the Planning and Engineering Departments, Kathy Widen has done an excellent job of providing consulting work for the City and for providing citizens with information and recommendations regarding diseased trees as well as appropriate planting for this area. From a budgetary perspective $1400 remains in the Dutch Elm Fund. The remaining expense will be charged to developers, projects and departments as appropriate. RECOMMENDATION Council approval of Forestry Contract for 2003. . '5'0 PLANT HEALTH ASC, POl Forestry Program Final Report 2002 1/2/03 . From: Katharine D. Wid in, Ph.D., Forestry Consultant EvaluatioQ of Trees on Pub pc PrQQeO! At the request of City Staff (torom. OevcL, Engineering/Public W orkB or Parks), I visite<l sites within the City to evaluate the health of trees and make recommendations regarding their care. . fhe trees examined included boulevard trees, park trees and trees elsewhere on lands owned by the City. Meetings and memos regarding these issues (9 hours) EnIuatiol\.Qf Trees on Territorial Prison SIR At the request of Steve Russell, Comm. Deve!. Dir., 1 visited the site of the Territorial Prison in May and examined the area around the perimeter of the site. I made recommendations regarding removal of potentially hazardous trees and trees which were causing structural problems for the wall surrounding the sire. (1.5 hours) Public Jnfol1lJoti9n Artides I wrote articles regarding various tree issues for the City Newsletter (oak wilt and the cost share grant, tree pruning, buckthorn, construction damage, treehea1thproblems, tree planting, !lowering trees and shrubs) and also the Stillwater Gazette (oak wilt and the cost share gram). (5 hours) Forestrv "!Jot-l,.ine" 1 returned telephone calls from City residents and made site visit.. to look at trees and recomPlend management for tree planting, pruning, removal and insect, disease and cultural problems. In 2002 1 made 153 phone contacts and 81 site visits (this compares to 102 phone contacts and 48 site visits in 2001-50% and 68% increases, respectively). This . is a very positive pan of the program and a service valued by residents. (33 hours) , Tree PlanUPIl Workshop In the winter of 2002, I presented a tree selection and planting workshop with a representative from the "Neighborhood Wilds)) program of the Minn. Dept. of Natural Resources to residents of the Creekside Crossing neighborhood. This neighborhood was a recipient of a DNR grant from the Neighborhood Wilds program. The residents are working on a planting plan tor their home lots and frontage abutting me Brown's Creek tributary area. (8.5 boors) Brown's Creek Water Q~,tv PamDh1~f I wrote copy for a brochure to be given to residents borderi~g the Brown's Creek area regarding nativeplant cover to protect water quality. (6 bolD"S)' QJlk Wilt : Writing of oak wilt grant, oak wiltsurvey and work with property owners. (14.5 hours) (6.5 hours for 2002 to be reimbursed from DNR grant in 2(03) Iree Pr9tectiog Site review of building placement, tree lOCD.tion and protection on wooded lots in the Liberty/Legends developments. (8.5 hours - paid for by developer or builders) Site review for City projects regarding tree selection, planting, care and protection. Meetings and memos regarding these projects. (4 bours) Total Hours for 2002 = 81.5 (City - 6.5 oak wilt grant) 8.5 (DeveloperlBuilder) . LOCATION:O RX TIME 01/02 '03 16:26 'B'O . PLANT HEALTH ASC POI PLANT HEALTH ASSOCIATES, INC. - K.D~ Widin EIN = 41-1553351 Date: 12/31/02 Invoice No. = 665-02 BiDing Period: 11/1/02-12/31/02 To: Larry Hansen Administrator, City of Stillwater, Minnesota (cc: Sharon Harrison) . DATE ll/l-12/31 HOURS 4.5 11/1-12/] I 11/1-12131 1.0 1.0 .5 1111-12/31 11/1 -12/31 6.0 . --IT/l-12/3 1 *4.0 . , DESLKlP'ftON return phone calls to residents and make site visits re: tree problems; record-Keeping Article - winter newsletter Oak Wilt grant - reimbursement request letter to _dU_ pro~rty owners with oak wilt l'latlve Plants and Water Quality: brochure for neighborhoods bordering Brown's Creek (discuss with S. RusselllK. Eckles) memos. meetings. discussions WIth staff re: resident site visits, evaluation health of trees on public property and misc. tree issues; 2002 report and 2003 proposal for forestry program LIberty Woodlands 1. request by developer to check oak ~U& .ivai at edge of Reunion Rd. by Lot 5, Block 1 - site visit, phone calls and memo (1.5 brs.) 2. Senn & Y oungdabl - tree removal and protection Lot 3, Block 1 (2 site visits and memo) (2.5 brs.) Total Hours (City) = 13@ $40.00/hour ;: $520.00 (Developer) :;: 4 @ $40.00lbour = $160.00 Postage (Jap. beetle info. and oak wilt grant letters sent to residents) = $1.11 Total :: $681.11 . LOCATION :0 RX TIME 01/02 '03 16:27 'EtO PLANT HEALTH ASC POl Exhibit "A" Forestry Consulting Work Program For Year 2003 . To: Larry Hansen, City Administrator, and City Council City of Stillwater From: Katharine D. Widjo, Pb~D. Forestry Consultant SERVICE ESTIMAT~D HOURS 1/2/03 WORKPROPOS~D Maintenaoct: of Public T~ Evaluatiun uf T~~ UI1 Public Property: Boulevard Trees Park Trees Trees on City Propeny EducatiooJOutreacb- Wnte ArtJcles 10 Evaluations of ~es on public property to determine nature of tree problem(s) and whether or not specit1c trees should be removoo or need other care ~ on a case by case basis Tree Information ~Fact Sheets for Residents 5 Articles for City Newsletter (4) and 1 or 2 articles for the Stillwater Gazette on tree-related issues Return phone caJls trom residents and make site visits regarding tree insect, disease and . cultural problems. Send literature to residents re~arding information I'eCluested. Fact Sheets containing information about boulevard tree'.planting and planting and care of trees on private property Workshops for resIdents on tree planting and care and management of Eu.v....;,an buckthorn (may be related to City projects) 5 Maintain Forestry HotlIne 30 Tree Care Workshops for Residents 5 Tree Protection Site de-Sign review tor wooded lots - Liberty and Legends develQpments OakWllt 10 (developer) Site review of building pJacemen~ tree locatiUJJ and protection on wooded building lots 10 Survey for oak. wHt infection centeIS within the City; provide information and assistance to property owners in ~ wilt management; final grant re~rt (due 6/03) To proVide guideHnes~ site review for City projects regarding tree selection, planting. care and protection; to provide recommendations and field instruction for control of buckthorn, an invasive woody plant, in areas of public projects Site review/tree protection and management p~jects; memos, meetings, etc. (2.0 are grant hours) 15 Estimated Hours for 2003: City:: 7S (@$40.00/hour) = $3,000,00 (additional 15 bours - oak wilt grant and developer site reviews:: $600.) . LOCATIDN:O RX TIME 01/02 '03 16:28 . . . FORESTRY CONSULTANT CONTRACT FOR 2003 This contract is made this th day of January 2003, between the City of Stillwater, a Home Rule Charter City of the third class, existing under the laws of the State of Minnesota, with offices at 216 North 4th Street, Stillwater, Minnesota 55082, "City", and Kathy Widin, Plant Health Associates, Inc. 13457 Sixth Street North, Stillwater, Minnesota 55082, "Consultant". RECITALS The City desires to retain the services of the Consultant to provide consulting services in the development and maintenance of a forestry management program. Consultant agrees to perform these services for the City under the terms and conditions set forth in this Contract. In consideration of the mutual promises set forth herein, it is agreed between the City and the Consultant as follows: SECTION I. NATURE OF WORK Consultant will perform the services as shown on the attached Exhibit "A" on behalf of the City. SECTION II. PLACE OF WORK It is understood that Consultant services will be rendered largely in the field or at Consultants place of business and not in the Office of the City. SECTION III. COMPENSATION 1. The City will pay to the Consultant as follows: a. $40.00 per hour for services listed in Exhibit "A" or as otherwise approved by the City. b. Ordinary and necessary business expenses incurred by the Consultant and attributable to the work will be reimbursed by the City provided that prior written approval is given by the City. SECTION IV. STATUS OF CONSULTANT This Contract calls for the performance of the services of the Consultant as an independent contractor and the Consultant will not be considered an employee of the City for any purpose. SECTION V. INDEMNIFICA TION Any and all claims that arise or may arise against the Contractor, its agents, servants or employees as a consequence of any act or omission on the part of the Consultant or its agents, servants or employees while engaged in the performance of this Contract shall in no way be the obligation or responsibility of the City. Consultant shall indemnify, hold harmless and defend the City, its officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees, which the City, its officers or employees may hereafter sustain, incur or be inquired to pay, arising out of or by reason of any negligence or willful act or omission of the Consultant, its agents, servants or employees, in the execution, performance or failure to adequately perform Consultant's obligations under this Contract. . SECTION VI. AUTHORITY The City hereby grants to the Consultant all authority reasonably necessary to pursue and achieve the objectives of this Contract. SECTION VII. DURATION This contract will be in effect from January 1, 2003 through December 31, 20032 and will be renewable on an annual basis upon mutual agreement by both parties. This . agreement may be terminated by either party upon sixty (60) days written notice to terminate the agreement by the party IN WITNESS WHEREOF, the parties have set their hands this th day of January, 2003. CITY OF STILLWATER By: Jay L. Kimble, Mayor By: Diane F. Ward, City Clerk PLAT HEALTH ASSOCIATES, INC. By: Kathy Widin . Memorandum . TO: Mayor and City Council FROM: Diane Ward, City Clerk DATE: January 3,2003 SUBJECT: Towing License - Stillwater Towing Stillwater Towing has submitted the required information for their 2003 Towing License. RECOMMENDATION: I recommend the issuance of the towing license conditioned upon ChiefDauffenbach's review and approval. . . RESOLUTION NO. 2003-11 RENE\VAL OF TOWING LICENSES FOR 2003 WHEREAS, Stillwater Towing, Inc., has requested renewal of a towing license for 2003; and WHEREAS, all forms and documentation have been received and fees paid; NOW THEREFORE BE IT RESOLVED by the City Council of Stillwater, Minnesota, that" the towing license for Stillwater Towing, Inc. is renewed for the Year 2003. Adopted by Council this ih day of January, 2003. Jay L. Kimble, Mayor Attest: Diane F. Ward, City Clerk . . . . . . TOWING LICENSE The City of Stillwater, Washington County, Minnesota hereinafter referred to as "the city", hereby grants a towing license to StiHwater Towing, Inc. hereinafter referred to as "the company" and the license shall be on the terms and conditions set forth in this license and subject to annulment and revocation as provided herein. I. EQUIPMENT. The company must provide equipment that includes at a mInImum: a. Equipment to handle all vehicles including those with fiberglass bodies. b. Vehicle dollies or flatbed for towing vehicles that cannot be moved by conventional means. c. Equipment of sufficient size to handle semi tractor trailer vehicles or in the alternative have the ability to provide this equipment to a location within a reasonable time period. d. Equipment needed to sweep and remove accident debris and also equipment to jump start vehicles. e. Winching equipment of sufficient size and strength to winch vehicles of !ractor trailer type or ability to provide this equipment to a location within a reasonable time period. f. Emergency lights conforming to standards set forth in the Minnesota Highway Traffic Regulation Act and from time to time promulgated by the Commission of Public Safety ofthe State of Minnesota. II. FACILITIES. The company must provide storage for the vehicles it tows and these facilities must include at a minimum: a. A vehicle storage lot within the city or within a reasonable distance from the city. The storage lot must be secured by a 6 foot fep.ce with a lockable gate. b. The storage facility must be large enough to store 15 cars. c. The facility must have indoor storage in order to protect vehicles from inclement weather when necessary to avoid damage to the vehicle or when indoor storage is ordered by the police department. d. The facility must have secure indoor storage that consists of at least one stall that is totally secure, even from employees of the company. These stalls are used for the storage for vehicles that are to be held as evidence or that may contain evidence and are awaiting a search warrant. . III. IMPOUND AND RELEASE PROCEDURES. The towing company must agree to abide by the Stillwater Police Department's policy and procedure directives dealing with the release of vehicles to citizens. They must further agree to abide by "hold" orders issued by members of the police department. The companies and their drivers must agree to abide by the requirements of the police impound report filled out by the officer at the scene of the tow. IV. RESPONSE TIME TO THE SCENE OF TO'V OR TO IMPOUND LOT. All tow companies must agree to a minimum response time of ten minutes to the scene of a requested tow or to the impound lot, or unless a longer period is required because of a need for special equipment. V. RESOLUTION OF COMPLAINTS. All tow companies must provide to the Stillwater Police Chief a procedure for handling citizen's complaints dealing with the tow service. This procedure must be submitted within 30 days of the granting of this license. VI. CRIMINAL HISTORY AND DRIVING RECORD CHECKS. All owners and drivers must agree to a criminal history and driving record check and a history oftheft or drug related crimes and any convictions for DWI, reckless driving or repeated speeding violations shall render that driver or owner disqualified to provide any service hereunder. . VII. INSURANCE. The company shall carry and keep in full force and effect general liability insurance to include coverage of any damage to towed vehicles, and proof of this insurance shall be onfile with the city prior to the issuance of this license. VIII. CLEAN-UP. The tow driver shall clean up the debris at accident scenes. IX. INSPECTION. The equipment and facilities of the company shall be subject to inspection by the Police Chief or his designee to insure compliance with the provisions of this license. X. NON-EXCLUSIVE. This license shall be non-exclusive and shall not preclude the city from granting as many additional licenses as they see fit. In the event of additional licenses, tows will be divided among the companies according to the interests of Public Safety as ordered by the Police Chief. XI. REVOCATION OF LICENSE. The breach of any covenant or condition contained in this license shall be grounds for revocation hereof. The revocation . . . . By: Attest: shall be ordered by the Stillwater Police Chief and any company that feels aggrieved by his decision may appeal his decision to the City Council where the company shall be entitled to a full hearing. Granted this 7th day of January, 2001. Larry Dauffenbach, Chief of Police Diane Ward, City Clerk STAFF REQUEST ITEM . Department: MIS Date: 1/3/03 DESCRIPTION OF REQUEST (Briefly outline what the request is) Purchase of three computers for Engineering/Public Works Dept. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Total cost is $5404.11 plus tax. This was budgeted for in Capital Outlay for 2003. ADDITIONAL INFORMATION ATTACHED Yes X No ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. . Submitted by: Rose Holmau ~.~ I Date: 1/3/03 . Minnesota State Store: Current E-quote 1-800-981-DELL Page 1 of2 , Current Orderform I Retrieve E-Qu Minnesota S. Your current E-quote Number: E002486476 Detail Full Catalog I Software, Periphe . Help with E-quotes (Click Here) VieVi Cptions: Total Price*: $1,841.57 r View Order Summary r. View ( Description 1 Dell Precision ™ Workstation 340 Minitower Intel@ Pentium@ 4 Processor, 2.66GHz, 512K /533 Front Side Bus [> edit this item [> delete this item Date: Catalog Number: Dell Precision ™ Workstation 340 Minitower: Memory: Keyboard: Monitor: Graphics Card: Hard Drive: Floppy Drive: Operating System: Mouse: CD ROM, DVD, and Read-Write Drives: Speakers: Hardware Support Services: Installation Services: Energy Star™: [> add item to your E-quote ~ Place Order E-quote E002486476 Details Saved By Quantity Unit Price $1,841.57 Iten $1,: 11 [> update Friday, January 03, 2003 12:35:36 PM CST 84 RC956882 Intel@ Pentium@4 Processor, 2.66GHz, 512K /533 Front Sid 34T266 - [ 221-1165 ] 512MB PC800 RDRAM@(2 RIMMSTM) 512N42 - [311-24091 !Enhanced Performance, USB (8 Hot Keys) U8 - [310-2701] 19 inch Dell (17.90 inch vis) M992 Monitor M992 - r 320-0531] nVidia, Quadro2 EXTM, 32MB, VGA ,QUAD2EX - r 320-1533] 40GB ATA-100 IDE, 1 inch (7200 rpm) . ,40172 - r 340-8562 1 3.5 inch 1.44MB Floppy Drive 3 - \340-3736 ] Microsoft@) Windows@ 2000 Professional (Service Pack 2) W2K - [420-15361 Logitech@, USB, Optical (2-button, w/scroll) LO.-l310-14641 20/48X IDE CD-ROM and 40Xl10Xl40X CD Read-Write ROMRW40 - r 313-1137) harman/kardon 206 Speakers HK206 -! 313-1042) 3Yr Parts + Onsite Labor (Next Business Day) U30S -\900-6212) [ 900-6940 ) No Installation NOINSTl -\900-9987 ) Energy StarTM ES -l310-6414) Total Price* $1, Rose M Holman(rholman@ci.stillwater.mn.us) . http://rcommerce. us.dell.comlrcommlbasket.asp 1/3/2003 . . . 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Date: Catalog Number: Dell Precision ™ Workstation 340 Minitower: Memory: Keyboard: Monitor: Graphics Card: Hard Drive: Floppy Drive: Operating System: Mouse: CD ROM, DVD, and Read-Write Drives: Speakers: Hardware Support Services: Installation Services: Mouse Pad: Energy Star™: [> add item to your E-quote Place Order E-quote E002486496 Details http://rcommerce.us.dell.comlrcomm/basket.asp Unit Price $1,781.27 [> update Friday, January 03, 2003 12:41:40 PM CST 84 RC956882 Intel@ Pentium@4 Processor, 2.40GHz, 512K 1533 Front Sid; 34T24 - [ 220-9508 ] 512MB PC800 RDRAM@ (2 RIMMSTM) 512N42 - [311-24091 Enhanced Performance, USB (8 Hot Keys) U8 - r 310-2701 ] Dell UltraSharpTM 1504FP 15 inch Flat Panel Monitor (15.0 inl 1504FP - r 320-0427] nVidia, Quadro2 EXTM, 32MB, VGA QUAD2EX - r 320-1533] 40GB ATA-100 IDE, 1 inch (7200 rpm) 40172 - [ 340-8562 1 3.5 inch 1.44MB Floppy Drive 3 - [ 340-3736 1 Microsoft@ Windows@ 2000 Professional (Service Pack 2) W2K - r 420-1536] Logitech@, USB, Optical (2-button, w/scroll) LO - [310-1464] 20/48X IDE CD-ROM and 40Xl10Xl40X CD Read-Write ROMRW40 - [313-1137] harman/kardon 206 Speakers HK206 - [313-1042] 3Yr Parts + Onsite Labor (Next Business Day) U30S -\900-62121 (900-69401 No Installation NOINSTL -\900-9987 ] v10use Pad II1PAD - r 310-00071 :nergy Star™ :S - [310-6414] Total Price* $3, 11312003 . . . STAFF REQUEST ITEM Department: ~~,,~"JIII!-jJllti-;-~-J"~IiI"~bf;~ l.,.{)o.ek-~Date: December 30, 2002 . DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to obtain two or three quotes for a sign-making machine and cutter. FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) Budgeted under signs and lighting capital outlay 2003. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED INTHE COUNCIL MATERIAL PACKET. tie aI_ I ?:(;'i,- - -- -..- I Submitted by: I Date: 12-30-02 --- STAFF REQUEST ITEM I Department: Parks/PublicWorks/Sewer Date: December 30, 2002 . DESCRIPTION OF REQUEST (Briefly outline what the request is) Request to order and purchase the following equipment under the State Bid. Street Dept. Single Axle Plow under body truck Tar kettle Shop Benches Shelving Work Stations Parks Dept Riding Mower Turf Tractor Sewer Dept Back Hoe Tractor Portable Pump Sewer Tilt Camera Sewer Root Cutter . FINANCIAL IMPACT (Briefly outline the costs, if any, that are associated with this request and the proposed source of the funds needed to fund the request) All items are budgeted for Capital Outlay 2003. ADDITIONAL INFORMATION: ALL COUNCIL REQUEST ITEMS MUST BE SUBMITTED TO THE CITY CLERK A MINIMUM OF FIVE WORKING DAYS PRIOR TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING IN ORDER TO BE PLACED IN THE COUNCIL MATERIAL PACKET. t 'y ... \//] Submitted by: ~. ~v~ C~ ~ -- -- Date: 12-30-02 . ~ · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director (L/ December 27,2002 Appeal of Planning Commission's Approval with Condition for Construction of a Garage with Variance Setback and Oversized Accessory Structure. Case No. V/02-77. Background. This item was reviewed at a public hearing before the Planning Commission on November 13, 2002 and continued to December 9, 2002. A revised design with increased setback was approved by the Planning Commission at the second public hearing. A condition of approval was passed on the project requiring an existing accessory structure be reduced in size to the allowed 120 square feet. This is the maximum size of an accessory structure in addition to the garage in the RB, Two Family Residential District. . The applicant has appealed.the decision of the Planning Commission most particularly the condition of approval requiring reducing the square footage of the existing accessory building to 120 square feet. Decision before Council: Alteration of appeal. Attachments: CPC staff report and minutes of 12/9/02, letter of appeal, 12/16/02 and Notice of Public Hearing 12/25/02. '." . Dee 16, 2002 . Community Development Director Steve Russell 216 North Fourth St. Stillwater, MN re: V/02-77 Steve, I was pleased with the Planning Commissions approval of the co....... .omise location we worked out for my proposed garage. I would be happy to build the garage in the manner we worked out. However, I wish to appeal the condition tacked on at the last minute to tear down completely my existing storage shed, or to reduce it in size to 120 sq. feet. Here are my reasons for appealing this condition: 1 I have already addressed the concerns of having out buildings that are too large by reducing the size of my ...u..osed garage on two separate occasions. 2 The Total of the existing shed and the proposed garage would still be less then 1000 sq. feet. 3 I have the support of my neighbors. We have provided the City with at least four letters . from my neighbors indicating support for my proposed garage. 4 It would look worse. In a ~u...romise, and acting on Steve's suggestion, I reduced the size and moved the proposed garage back to align it with the existing shed. If I reduce the size of the existing shed, the two buildings will no longer be aligned. It would look worse. 5 My in home business does not cause walk up traffic, or parking problems that are a nuisance to the neighborhood. Ifit did, I would not have the support of my neighbors for this project. Thank you for your consideration in this matter. Ctit~~ Dan Challeen . .. . . . );illwater ~ .. ~ - .~ ~ --- -\ THE BIRTHPLACE OF MINNESOTA December 25, 2002 RE: VARIANCE Dear Property Owner: The City Council of the City of Stillwater has received an appeal of the Planning Commission decision on a request from Dan Challeen for a variance to construct a 24' x 28' garage with a 12 foot setback (30 feet required) at 2103 Schulenberg Alley in the RB, Two Family Residential District applicant. Case No. V 102-77. The City Council will be considering this case at a public hearing on Tuesday, January 7, 2003 at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. If you have any comments or concerns regarding this request, please attend the meeting. All persons wishing to be heard in reference to this request will be heard at this meeting. Steve Russell Community Development Director CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 ~ CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 . Motion made by Commissioner Ranum, seconded by Commissioner Gag to approve the variance to the front yard setback for the construction of a new single family residence on the lot north of 721 South Martha Street with the following conditions: 1. The house and site plans shall require design permit review and approval to provide design detail for Stillwater theme house before a building permit is issued. 2. The driveway easement shall be approved by the City Attorney and recorded before a building permit is issued. 3. The new residence shall be service by city water and sewer systems. 4. Any septic tank located on the site shall be removed. 5. Drainage plan to be reviewed by the City Engineer. 6. Impervious surface not to exceed 30% of total lot area. Motion passed unanimously. Case No. V/02-75. A variance to the rear yard setback (25 feet required, 18 feet requested) for the construction of a gazebo located at 504 South Owens Street in the RB, Two Family Residential District. Patrick O'Neal, representing Marcella . Thorene, applicant (continued from November 13, 2002 meeting). This case was continued from the November 13, 2002 Planning Commission meeting for redesign. Motion made by Council Representative Zoller, seconded by Commissioner Wald to approve the variance to the rear yard setback for the construction of a gazebo located at 504 South Owens Street. Motion passed unanimously. Case No. V/02-77. A variance to construct a 241 x 281 garage with a 12 foot setback (30 feet required) at 2103 Schulenberg Alley in the RB, Two Family Residential District. Dan Challeen, applicant (continued from November 13, 2002 meeting). . This case was continued from the November 13, 2002 Planning Commission meeting to provide the applicant an opportunity to work with staff on a redesign proposal. Mr. Challeen met with staff on site to review the condition of the site. The MnDOT TH 95 right-of-way is approximately 13 feet inside the paved roadway. Mr. Challeen has repositioned the garage to be lined up with the existing garage with a 12 foot setback. The new garage is located 10 feet from the adjacent framed . shed. 3 . CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 A second variance. is required because with the construction of the new garage, the existing framed shed (accessory structure) is too large (12 square feet maximum allowed) for an accessory structure in addition to the garage. An electronic repair business I s currently approved for the residence. (SUP/89- 22). If the variances are approved, no business activity is allowed in the garage or shed. Motion made by Commissioner Ranum, seconded by Commissioner Middleton to approve the variance to construct a 24' x 28' garage with a 12 foot setback at 2103 Schulenberg Alley with the following condition: 1. Existing accessory structure must meet square footage requirements (not to exceed 120 square feet). Motion passed. 7 fore, 1 against. Case No. SUB/02-76. A resubdivision of Lots 1 and 2 into one lot of .33 acres located at 2103 Schulenberg Alley in the RB, Two Family Residential District. Dan . Challeen, applicant (continued from November 13, 2002 meeting). This case is related to the variance request for the garage setback. Motion made by Council Representative Zoller, seconded by Commissioner Middleton to approve the resubdivision of lots 1 and 2 into one lot of .33 acres located at 2103 Schulenberg Alley with the following condition: 1. A legal survey shall be filed at the County. Motion passed unanimously. Case No. V/02-79. A variance to the front yard setback (30 feet required, 28 feet requested) for the construction of a porch at 1017 4th Avenue South in the RB, Two Family Residential District. Richard and Jane Christopher, applicants. . Ms. Christopher requested a variance to the front yard setback for the construction of a porch. The porch would extend from the front edge of the garage across the front of the house. There is an existing 6 foot by 8 foot shed roof entryway that would be replaced. The front if the garage and the shed roof entryway are located 28 feet from the front property line. The porch addition will stay at the existing 28 foot setback from the property line. 4 Memo . To: .From: Date: Subject: Planning Commission Steve Russell, Community Development Director December 5,2002 Continued Public Hearing on Variance to Front Yard Setback for Construction of a New Additional Garage (Case No. V/02-77). This item was continued from the Planning Commission meeting of November 13,2002 to provide the applicant an opportunity to work with staff on a resign proposal. The applicant met with staff on site to review the condition of the site. The MnDOT TH 95 right of way is approximately 13 feet inside the paved roadway. The applicant has repositioned the garage to be lined up with the existing garage and with a 12 foot setback. The new garage is locatedlO feet from the adjacent framed shed. A second variance is required because with the construction of the new garage, the existing framed shed (accessory structure) becomes too large (120 square feet maximum is allowed)for . an accessory structure in addition to the garage. Because the site is located on MnDOT right of way, the application was referred to MnDOT for comment. The MnDOT letter of review indicates a garage setback to accommodate two full sized automobiles end to end is 36-40 feet. An electronic repair business is currently approved for the residence (Case No. SUP/89-22). If the variances are approved, no business activity is allowed in the garage or shed. This additional information is presented for your review and decision. Recommendation: Decision on request. . Attachments: CPC staffreport from 11/13/02 meeting, MnDOT letter of 11/25/02. CPC Action on 12/9/02: +7-1 approval with added following condition of approval: 1. Garage is okay, but must reduce size of existing shed to 120 square feet. . 'ReV i sed _'11.1 "".'1', 1"11 jlll I I 1'1 11111 I II' lilli, 111"'~.'11II 1,., ,............,11.".11... = -..-...-- "'........-...-. " '.... tJ o1(T'H 2.. 'if " II- ^7 -02- . 'Ro.ffey.$ ~ ~1. ytl aV- o Ce~+eyr .,. , ,. . ~ WJlite. 'l'~ho'/i"LO~foI ~ ~ ~ vYI\41 s ,J l'IIj W",Jo..:: 0,'" . . - VOO~ IO'x9" .r JZ.-'''5.''Ji~ Joov > 31" jl!..,tI,(..~ d oot':~ "" - . ., o.M, Docr' Ib';<91 ... ~ ~ ) i __ ...~. ._._.~.."._.~_"".".,.,...! "~I i _. 't , WES'T ;:{8' > " i\ ~5" \1 .. -. .~I "'~-I .( '14 cAS'" .,. ~ -. . -- Sk" ,;,hlf e"'. .f - - .' ,'. .:, :, : I ~ ': I w, ' ..: . ~~ I ~ .: ~ B/~/a. ~tJ '. . I . , . \ . . y . . . ;~ ';1, h,"}^, 50UiH 1<: ~yl > fVlJfosed G().t'etj~ . J)a YJ.__Cha, IleeYl..._n___ 2./03.. . 5vh.~be~q J.io or. II ~.~ ~ . i~ """ !;.;,j I\J "{ o o o (J o ' fvoposed . 8o.(<tu~ reV; se...J 1.0 G a.,f; O~ N oV 1...7 ;2. DOL, .. " '. ... . \ il J 0 I .'-'::-:-',", i Ii " , .-" : ~:.c ... ~ I ~ .' , . iiJ .17/ .'.' "'+' ~~ '~. ': ~ - ~ ~~: ~~:.:, --: :~..: -- . -.- ..~ , .. ., :-....:.4".: " . I o ; -~ .0,/"'- ~;;~~.',,~ . '-', ~ -\~ r ,. '..'. ~ '. i) ~ '.J ........j \ \I "'." . .' . "..1 , ..... ""-- . I '-e r~'. --.. . ~. ~"'~ f':; ^ .....' -;/ --- - --v-v '.' ...-...' /' ,.,....' ",../ ../; ...A'l~. ~ ~ to.: leo :iti- I 612 Sttfetf #8 Sf.. fl (as. .,.4~ THe. V ;QI.t.:; p~o p cso..l ~ ..... ~ . . . 01 ~..y Minnesota Departm....t of Transportation Metropolitan Division Waters Edge 1500 West County Road 82 Roseville. MN 55113 November 25, 2002 ~ ~ '-,. . <p l1ftV V Ms. Sue Fitzgerald City Planner City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Ms. Fitzgerald: This is in response to your letter of November 18, 2002, enclosing a request being made to the City of Stillwater for a Variance from the required property setback to construct a garage, at 2103 Schulenberg Alley. We understand that the applicant is requesting a three (3) foot setback, instead of the required 30 feet, with the result that most of the parking pad would be on Trunk Highway (TH) 95 Right of. Way. The Minnesota Depcul.uent of Transportation recommends that you deny this request for a variance, so as to avoid any parking on the m 95 Right of Way. We recommend that the driveway between the m 95 boundary and the I:'>ul'osed garage be of sufficient length to provide for stacking space sufficient to park two full-size automobiles end-to-end. Please call me if you have questions onthis, at (651) 582-1462. Sincerely, ~ ~ c Jr4t Marv McNeff Transportation Planner cc: Sandra Cullen, Washiilgton County Transportation Engineer Joe Lux, Transportation Planner Ann Braden, Metropolitan Council .Paul Czech, .Mn/DOT Metro Division -----~ .-- ~ , An equal opportunity employer (-..... . . To: City of Stillwater Nov 13, 2002 I am Dan Challeen's neighbor from across the street. I think it is O.K. for him to build his garage in the place he wants to build it. sincerely. ~~ Hazel Wmterlin 2023 Schulenberg, Stillwater, . . . , 0 .- ... MA:~~~NC~ . - . Nove~ber 13i 2002 City of Stillwater RE: Variance request - Dan Challeen . Wolf Marine, Inc. has no objections to the request of Dan Challeen to ~onstnuct a 24' X 3D' garage with a 3 foot setback at 2103 Schulenberg Alley; Sincerely, Wolf Marine, Inc. Kenneth Wolf . uq 514 E. Alder St. · Stillwater, MN 55082 · 651-439-2341 · Fax 651-439-3494 www.wolfmarine.net · Email: info@wolfmarine.net November 2, 2002 To the City of Stillwater, Planning Commission 216 N Fourth St., Stillwater, MN 55082 From Tony Kerschbaum, 2017 Schulenberg Alley, Stillwater, MN Re: Case SOO/02-76 and V/02-77 This letter is td CiAJ.ll "ss my support for the resubdivision and the variance requested by my neighbor Dan Challeen. I have known him for over ten years. He has spoken with me about the design, and I have seen the area Dan proposes to build his garage, and feel that it is a"},,u"l~ate for our neighborhood. . Thank you for your attention in this matter. Sincerely ../ /' /" I c ~. . :,.. e . . . ..----.,-.... '. PLANNING APPLICATION REVIEW FORM CASE NO. V/02-77 f/ Planning Commission Date: November 13 2002 , Project Location: . 2103 Schul~nberg Alley Comprehensive Plan District: Two Family Residential Zoning District: Type of Application: Variance Project Description: A Variance to construct a 24' by 30' garage with a 3 foot front yard setback (30 feet required). Discussion: The request is for a Variance to construct a 24' by 30' garage with a three foot front yard setback. The applicant shows an existing driveway to the proposed garage on the attached Site Plan. The proposed garage needs to be located at least 20 feet back from the front ..~vyerty line because the following issues: . .. . . 1. . The driveway shown on the attached site plan is on highway right of way land and cannot be used as the driveway for the garage. . 2. The Stillwater Zoning Ordinance states, "where a uniform yard setback exists which is less than 30 feet, any building or structure erected, structurally altered or enlarged may conform to the established setback but in no case shall a setback less than 20 feet be allowed". Recommendation: Denial Conditions of Appro~: Should the Commission approve the request, staff suggest the following conditions of approval: 1. The garage shall be similar in style, colors and materials as the main stnlcture. . Findings: . .. .., . .. 1. That a hardship peCUliar to the p~operty, not Created by any act of the owner, exists. In thiS. . context, personnel financial difficulties, loss of prospective profits and neighboring violations are not hardships justifying a variance. 2. That a variance is necessary for the preservation and enjoyment ofsub~ial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not enjoyed by his neighbors. ~ ~ .r: 3. That the authorizing of the variance will not be of substantial detriment to adjacent property . and not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan. . . . Attachments: Application FormlLetterfrom .Applicant/Site P1anILetter fiUlU Neighbor . - . e . . . V'" ' -~/ }- ~NING ADMINISTRATION APPLICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT CITY OF Sn.LLWATER. . . ~16 NO~TH FOURTH .STREET .' ". .. STitLWATER, MN 55082. .' . ease No: t/f1t Date Filed: ~ Fee Paid: ~ Receipt No.: ~ ACTION REQUESTED FEES _SpeciaVConditional Use Permit $50/20( ~aljance:. .... '~<i7 20C .XResubdiyjsion . .~$fOO .' Subdivision* $f 0+5. -Comprehensive Plan Amendment. $500 _Zoning Amendment. $300 _Planning Unit Development * $500 _Certificate of Compliance $ 70 *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant Is responsible for the completeness and accuracy of all forms and supporting materi submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material Is required. If application is submitted to the City Council, twelve (12) copies 0 supporting material Is required. A site plan is required with applications. Any incomplete application or supporting material will de, application process. PROPERTY IDENTIFICATION Address of Project. 2.103. 5d wlUlb.f!,'1' j '.sf;/lwa14!.r, Ass~ssor's :Parcel No:; / /J30<<IJI'Id()() #l c . . . . . (GEO Code) "Oc Zoning District R B . Description of Project :I:k:;fa.t.I,J <1-....,,.. c-e-- r'eS"Itt/ __. vi.! e- v :fe::> C~M;/nc, {-~ -f;...t YA"J "e-rh""dc.- 1 F1 5FtS;.lewdf~ . tv ilL It,.; 2--J a,.;"p "If;.<- f- ,=" fl'" and in hOme.... .b....HI e ~? . "/ hereby state the foregoing statements and all data, information and evidence submitted herewith respects, to the best of my knowledge and belief, to be. true and correct. I further certify I will comp~ the permit if it is granted and used. " PrppertyOwner-Pa. Jt\. Cha.,l/een... Mailing ~ddress. :()tJ 3 S~~",.,l~he,,~ City-State-Zip : S!J"/IWA.,fW 'I1r/-ss-o.[1:;-. .City-Stat Telepho~l~~ 65'. .~ ;J.7V3 c!Jt;t""" *1 oJ. 651 ~ 30 3 8~O H4Mt..t4~ Signature~/7~ ./' (Signature Is required) Representative S'.am1f'_' Signature. ~:":'~'$~.'J.f~:.3,,~".._'- ....-. ature Is required) Lot Size (dimensions) x Land Area Height of Buildings: Stories Principal Accessory SITE AND PROJECT DESCRlPTIO'N Total Building floor area . . square feel Existing . square feet Feet Proposed " . square feet Paved Impervious Area. square feet No. of off-slreet.parking ~ages . .-.,. October 25~ 2002 . Ct,,,,,,,, "JDity Development Department . City of Stillwater. . 216 North Fourth Street. .. Stillwater~ MN -55082: . Dear Community Development Department of Stillwater I have lived at the address listed below since April, 1987. I should receive some kind of setback variance because: . 1. The very hilly and terraced nature of my lot makes complying with the 30 foot setback too great a hardship. If I were to comply with the setback, I would not be able to enjoy the buffering e,rect from the two noisy state highways nearby. 2. I would have to cut down a black walnut tree which has a base circumference of75 inches~as well as four other shade trees. ~~=e. have to remove part ofa ticldstone retaining wall with possible historical. 4. My view of the marina would be obstructed. 5. My security and privacy would be decreased instead of increased. I would be happy to build a garage that would fit in with the historic feel of StiIlwater~s neighborhoods. I feel confident that as reasonable people, we can come to a fair agreement. Thank you for your consideration. . .~~.~celi, el.Y~. ... .~. . '.. .'. . . ,. . ,,".. , . . - . . . . . \: Daniel ChaIleen 2103 Schulenberg Stillwater, MN 55082 . ~' . , ... . ., "1:: .. ~ 1 I I . .. : \ ,',;,' j;5'~;Je.'f'{J 5dk~ (''1 I ~ :oil,S ~- 160 L,JI ~. ~.. I' 2f'Jt. i..3~.. (n;UlO02) .... .'_ 0 . I -, )!!! ......- 8'}- 1utJ~) .'. I _, ~ ~ 1 ~ too ~ 'J-;;("'a~e . / ".~ (_ _ .', (~.) (~r) - (tJ 1'. 4 - .__ ..'. r _._ , , , 0 'f~ f!I'., 1 ~ :--- \ ~ Ff ';/4f\.t~llJ. fetbo.c..t:. At Iltla.(t:>t n;;:A/ 0) . . ~ = ) '0 \ \.' r .' r- . fP; ~~ -, .... .~) -O~ 0 'oJ 1;1p "\1 ~ -- L: fclSt" ~~/V (_, \i __ '\ G: " I ._, \ . \ I I I l., , ,.......,. - f1 ... -. (. _-;:r- EAST12~(A _ ) ~ ( --- .' ',"-y V V 'f. \.-), (: 192 (. . t.". -"<J~ . i ( - ~ G50] , . ".};J~ ')..~ 6 ( 0 Go~J~~. ~()/ - ' ~ \, ) '1 \'. ..J foo'ffl13) : '-' ~ ~ ~~ ~ ~ ) . It, f . " .' ~ 2 . I .1 '7., J -.. --\ I' . )) ) . }. . :. ~~ "._~.-- . '-.- ' ....._~._-... ."""'-. - , , "'-. ,.... " -'172 +/- ,I co T'"" 17E ;-- TRAC]:~ {oo'4lij 147. 14E " /. , ,...1 /' ./ . ./~ " .... " /". ..... ..j .. 145 (:--;.. \.....) ---- ~ --- ,,;- ; \~... . a' "'\ ..'~ - , -'j -- -_J II>, 1'1. "h-t Location Map 3 - I I . ---I ('t) ('t) d o T'"" . ./L y . , ;c:: ( I ,.'''_ , . III ( , It:I,,, DV...... J~ '\'J'" '~'D'" :t~: :LJ: Tml Il::W JUt'" DV Vicinity Map I , , 1 . . ' -.G>-. - f . o 44j i I ! I I Scale In Feet =...........:i=::..a =-.:..-::..~..-- ....-,.. illIIIIII'r._ ---. "~........-- \ --- :=::~-:-~ .......... .......... 1 \) I I I o ~-~.;:- . J,'o () ". !!A:. '. ,"'" 0' - . "iT Q .:s' (ll. o E .~ _ i J~i I( .~ 1,\ ~ . ;, ~ ! 'J I\i . \(' , , , . I I .1 \" . ~. \ :~ , ..~ ,~ ~ :0 rLf ~~ f) pf 10 "- \, .~ ~' ~ ~. I ". . i " . :.! j~ . \1,\ i " 'f;.~;~":~>j.:~-:f ~ ,0 , "j,4 , '~ ~I,- GAv'~j~ ~ . ?fOr05e-~ ~ .~ ~- - ... ./ .... l' . .r " . . ~ . . /-~ I November 2, 2002 To the City of Stillwater, Planning Commission 216 N Fourth St., Stillwater, MN 55082 From Tony Kersc:bbaum.2017 ScImIOnbe.g ARey, Stil1water, MN Re: Case SUB/02-76 and V/02-77 . . This letter is to ""Press my support fur the resubdivision and the variance requested by my neighbor Dan ChaUeen. I have known him fur over ten years. He has SPOken with me about the design, and I have seen the area Dan proposes to build his 88nl8e, and feel that it is appropriate for our neighborhood. Thank you for your attention in this matter. Sincerely .' .~,., /.,. (/ w::-. . . ~~~"--;~;:~':, ;. ,~.... -" '" ..,....-- PLANNING APPLICATION REVIEW CASE NO. SUP/89-22 PLANNING COMMISSION MEETING: March 13, 1989 ~ROJECT LOCATION: 2103 Sch~lenberg, All~y . COMPREHENSIVE PLAN DISTRICT: Single Family ZONING DISTRICT: RB Residential Duplex, Bluffland/Shoreland APPLICANT1s NAME: Daniel Challeen TYPE OF APPLICATION: Special Use ,Permit PROJECT DESCRIPTION: Request for a Special Use Permit for an electronic repair use in an existing residence in the RB/Bluffland Shoreland District. DISCUSSION: The request requires a Special Use Permit because of its location in the Duplex Residential District as well as the Bluffland/Shoreland District. The proposal is to use two rooms of the existing structure for an electronic repair service. Besides a two square foot sign and new two space customer parking area, no other additions are propos~d. As pointed out in the letter of application, the site is on the edge of a residential area with Highway 95 on one side and a marina on the other. The site is not visible from the St. Croix River and is not located within 100 feet of the river1s edge. The RB District use requirements allow services and businesses as long as the business does not employ more than one non-resident and if the use is not objectionable to the neighbors. RECOMMENDATION: Approval as conditioned. FINDING: The proposal, as conditioned, is consistent with the Comprehensive'Plan, RB and Bluffland/Shoreland District requirements. ' CONDITlONSOF APPROVAL: .... . . ,r .,> J;_~. '.. '. .~ _. ' . .1.Al1on-illuininated.twosqtiare foot sign"maY,bi installed ~onlthep,roperty: aSshowl'l on the site-plan. '. '., .. .. 2. No employees other than the resident shall work in the business. 3. This use permit shall be reviewed for revocation by'the Planning Commission if complaints regarding the use are received by the Community Development Director. . ATTACHMENT: - Application. PLANNING COMMISSION RECOMMENDATION: Approval as conditioned. ~ . .' . . . . .. . . . '.~~-':':'''''';'''''''''-;''''''~'..'A'_~::-'.....,.~I ..,.~ ~'!.~lW.""" ......11\: ""'_'_~."":'.~'''''_ . 6154t74 I . ._ ___ _ ____. STATE OF MINNESOTA CITY OF STILLWATER In th~:p;;:~;~g. c.s~ ..Reque~ . ~ DANIEL CHALlEEN CITY COUNCIL SPECIAL USE PROCEEDINGS ORDER GRANTING SPECIAl USE PERMIT The above entitled matter came on to be heard before the City Council on the 4th day of April , 19 89, on a request for a Spec1al Use Permlt pursuant to the City Code Tor true fOllowing described property: .. " .. .... :-__._____~_____________.;..._________________ 9021-1050 SECT-21 TWP-030 RANG-20 .15A PT GOV LOT 2 BEG 50 FT N OF ALDER ST ON THE EXTENDED W LINE OF LAKE ST THENCE N ON EXTENDED W LINE OF LAKE ST 40 FT THENCE W PAR TO ALDER ST 160 FTTHENCE. SPAR. WITH SD EXTENDED W.~INE OF LAKE ST 40 FT THENCE E PAR WITH ALDER ST 160 FT TO IfEG. 3RD WAR!' Purpose: .. ....-.-----.-... '. .-.---------..-. Electronic repair use in an existing residence. Upon motion made and dUly approved by the requisite majority of the City Council, it is ordered that a Special Use Penmit b~ granted upon the following conditions: (If no conditions, state "Nonell.) 1. A non-illuminated two square foot sign maybe installed on the property as shown on the site plan. . 2. No employees other than the resident shall work in the business. 3. This Use penm it , shall be reviewed for revocation by the Planning. .Commission if complaints regarding the use are received by the Community Development Director. Dated this / j tI:: day of ~nem/~ H )-/ ~IJ/ I , 19 r<1 _ . Ok~lI!H/J.~ Mayor ~ f · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director December 27,2002 Resubdivision of Two Lots into One Lot. Case No. SUB/02-76. v Background. This item is a part of the previous appeal for the garage (Case No. V/02-77). ill order to construct the garage, the site that the garage is located on will be combined with the adjacent site where the house is located. The lot resubdivision will result in a larger lot that meets lot size requirements for the district. Recommendation: Approval. . Findings. The resubdivision is consistent with zoning lot size requirements. Attachments: CPC Staffreport and minutes-of 12/8/02. . ~, Memo To: From: Date: Subject: Planning Commission Steve Russell, Community Develv!-,ment Director . December 5,2002 Continue Hearing ofResubdivision Combination of Two Lots into One Lot (Case No. SOO/02-76) This item is related to the variance request for the garage setback. The applicant has indicated that if the variance for the garage is not approved, this application will be withdrawn. / z ~1 -0 -"2 LP( J f-{) ~ " . . . .. --< ., > . .. . .. . . . .....-... PLANNING APPLICATION RE'V~w FORM CASE NO. SUB/02-76 tv. Planning Commission Date: November 13, 2002 ~roject Location~ 2103 Schulenberg Alley . Comprehensive Plan District: Two Family Residential Zoning District: RB Applicants Name: Dan Challeen Type of Application: Resubdivision Project Description: A resubdivision of Lots 1 and 2. Discussion: The request is to combine Lots 1 and 2 into one parcel of .33 acres (14211 square feet. The applicant is planning to construct a garage on Lot 1. The ordinance for the RB Zoning District does not permit a garage to be built on a parcel without a house. . Recommendation: Approval Conditions of Approval: 1. A legal survey shall be filed at the County. Findings: The resubdivision meets the development regulations ~f the zoning and subdivision ordinances. Attachments: Application Form/Site PlanlLetter from Neighbor - .(.(lo II (0/12- f-9-D ,.v . 0/ ~/1~ ."/' " ~NING ADMINISTRATION APPLICATION FORM COMMUNITY DEVELOPMENT DEPARTMENT CITYOFSn.LLWATER. , . ~16 NORTH FOURTH ~ I ,.tEet. STitLWATER, MN 55082' .' .' '. . ,Case No: ~'~ Date Filed: A7~ Fee Paid: 6;C. Receipt NO.~ ACTION REQUESTED FEES SpectaUConditional Use Permit $50/2C -Xvarjance ~:, ., ., -~2C ,XResubdiVi~ion QToij) Subdivision* $1"00+! _Comprehensive Plan Amendment. $500 Zoning Amendment* . $300 _Planning Unit Development * $500 Certificate of Compliance $ 70 . , *An escrow fee Is also required to offset the costs of attorney and engineering fees. The applicant Is responsible for the completeness and accuracy of aU forms and supporting mate. submitted In connection with any application. AIl supporting matarial (I e., photos, sketches, etcJ submitted with application becomes the property of the City of stillwater. Sixteen (16) copies of supporting material Is required. If application Is submitted to the City Council, twelve (12) copies supporting material /s required. A site plan Is required with applications. Any Incomplete application or supporting material will d application process. PROPERTY IDENTIFICATION , '.. ., . AddresS ot PrOject;:(I03 Sd,wlUlb.f-,; ..sii/w...l.er Assesso"';Pa~1 NO~ODlO/tft1t!b e:l . ., (GcO Code) ~, Zoning District R B Descrlption of Project J;k;Ia.<-AJ ~"~ I'e.Su,bd,,- v iJ < '. " fe> c~Jjnc. f; - -fJ... t Y.Art d <;"6-{.6A.. uk..- .3.... f1 5 Ff s,-.fe W"; f..tf,....;. . · tv bL ltSe4 as,p "'f-<- f.. ~"9'" &WId Tn It bm ~ Pl<-'J n e ~ J . . 1 hereby state the foregoing statements and all data, information and evidence submitted herewlt respects, to the best of my knowledge and belief, to be bue and correct. I further r:ertlfy I will com! the permit" It Is granted and used. II . . Property OwnerJ)a JII. Cha..1l een... Representative S", WI""...... MaDIng Address ':VO 3 Sd1/.../ e-...h~ . . City-State-Zip.' SfjllW~fw .11r1'ss-o.[1:-: , :.-City-Sta ; 'Tej~Pho~lt!~~/3'a3 ;{'9Z8 ~~r;t~ *I ZtJ, 6.51 #V 30 3 810 HDt'lt..j!I1J~ Signature~ r:.>~ ./ Signature. .;S""""'~~ _ _.- (Signature Is required) ature Is required) LQt Size (dimensions) x land Area HeIght of Bundings: Stories Principal Accessory . , SITE AND PROJECT DESCRIPTION Total Building floor area . '$q" fe Existing , square fee"" Feet Proposed \. . square feet Paved Impervious Area, square feet No. of off-street parking spaces . I r17t+/~i'- ! ;. -' ~ _./ I t... . ... .' ! \ {:'. ~I ,t '/j5'5ik'1t<Id. 5dba.~ (-r) 1 '. . (If" '1'-) ., I ~:oIl. S ~ . 160 L....r -;i~' J 2f';tI~/t (O.;:roo02)..". . ._ 0 ~ 1 ../t.'" ~ ~~..,... ; i,) \ \;It./~) i).. (' ~ (I~ .~ ~ AI,:.. _!4.iaje.. ~ - r) {-.' (-" _ .) C_r) - t;' ~ J~o'\ \ rf~f"'~J~Af~'.tpiW g. · t: \ (Zf~1V '(_~y "\U~) j;. g \ 1.." G \ (') .!-.---..-- -, ('---' EAST12SC::A _ ) ER JO / 11 - " ,f:1- location Map :J II - ~ o .. ; " ~ ~ to... ~ ~ ) . ~ 2 J ( J . :\ .. . r. 0", \. -. 0 11 OJ 'j ,. : . '--..- t; . , . 1 ....... '1 /. 11:1'" _...... 'mil 'D:lN '''0; 0 ;S"Dl :t~: 1:IN T.llIN IC:W lal'" Il:IlW Vicinity Map . ~. '. 0-... ... ~ o. - , . o 1\ , )) , ,':) . ] .. :. _.,l "'0_\;-.",-. '.____ .-. - . . . . . . . , 0 . . 0 . . Scale In Feet I '0 .1 III =~~=== ....,,_. . ..--- ~ ( - ...---. .........:.... =--:...;,........ . . 1'1__ ~ ........... ." - ...................... -.........- . -- -..... .- -'" co T'" 17E T~~ 147. 14E ,,1 . " 0 .,(t .,//" ". / . . 0 " "/' 145 ,~-,... \CJ. -.-..- ~I ". .-- ---------.. - . .'-. . 0'. ( (." 0/ Y V V 'f. \-0:).0.. . ( : k A , I 0 ~ ._ ".. .~- . ~':-1. ) (-. . ~:~1~)) ')/1:, J46 (~ - \"-'\ ~ 1 " ~ . v' L-;o~13) ~ r .4- -- V 192 -'t f. - , .. .- November 211 2002 To the City of Stillwater II Planning Commission 216 N Fourth St.lI Stillwater II MN 55082 . . ". o. ...... . . . .. .. ... .... . . .pn;m Tony Kei'sc:hbaum, 2017 SchuJ~ Alley, Stillwater, MN Re: Case SUB/02-76 and V/02-77 ...This Jetter is. to ""Press my SlIpport for the resubdivision and the variance reqtJested by my neighbor Dan ChaJJeen. I bave Imown"him for over ten)'ears. He has spoken with me about the design, and I have seen the area Dan )lrO)lOses to build IUs 8lUlI8e, and feel that it is appropriate for our neighborhood. Thank you for your attention in this matter. c Sincerely ....- .. ..' (/ . .... .' . .. . I . . . CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 A second variance is required because with the construction of the new garage, the existing framed shed (accessory structure) is too large (12 square feet maximum allowed) for an accessory structure in addition to the garage. An electronic repair business I s currently approved for the residence. (SUP/89- 22). If the variances are approved, no business activity is allowed in the garage or shed, Motion made by Commissioner Ranum, seconded by Commissioner Middleton to approve the variance to construct a 24' x 28' garage with a 12 foot setback at 2103 Schulenberg Alley with the following condition: 1. Existing accessory structure must meet square footage requirements (not to exceed 120 square feet). Motion passed. 7 fore, 1 against. Case No. SUB/02-76. A resubdivision of Lots 1 and 2 into one lot of .33 acres located at 2103 Schulenberg Alley in theRB, Two Family Residential District. Dan Challeen, applicant (continued from November 13, 2002 meeting). This case is related to the variance request for the garage setback. Motion made by Council Representative Zoller, seconded by Commissioner Middleton to approve the resubdivision of lots 1 and 2 into one lot of .33 acres located at 2103 Schulenberg Alley with the following condition: 1. A legal survey shall be filed at the County. Motion passed unanimously. Case No. V/02-79.A variance to the front yard setback (30feetrequired,28 feet requested) for the construction of a porch at1017 4th Avenue SouthintheRB, . Two Family Residential District. Richard and Jane Christopher, applicants. Ms. Christopher requested a variance to the front yard setback for the construction of a porch. The porch would extend from the front edge of the garage across the front of the house. There is an existing 6 foot by 8 foot shed roof entryway that would be replaced. The front if the garage and the shed roof entryway are located 28 feet from the front property line. The porch addition will stay at the existing 28 foot setback from the property line. 4 .. · Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Development Director December 27,2002 Appeal of Planning Commission Approval of Variance Setback. V /02-86 cV Case No. Background: This item was heard by the Planning Commission on December 9, 2002. The request is for a variance to the side yard setback to allow the subdivision of an existing lot into two lots. The new subdivision lot line causes the variance situation. On December 9,2002, the Planning Commission heard the request (minutes attached) and reviewed the staff report with comments from the Building Official and City Engineer. A neighbor was not present but submitted a letter indicating their concern for the subdivision. . After receiving a thorough presentation, the Commission discussed the program and approved the request by a 5-3 vote. With the variance approval, the subdivision can be approved as conforming with the zoning requirements for lot dimensions and size. Recommendation: Decision on appeal. Attachments: Letter of appeal dated 12/12/02, CPC staff report and minutes of 12/9/02 CPC meeting. . December 12, 2002 Mr. Steve Russell Community Development Director Stillwater, Minnesota 55082 Dear Mr. Russell: On November 27, my wife and I received fi,um you a letter notii)ing us of a request from Scott and Lisa Demars for a 'cudmCC to the side yard setback and a '(admCC to the impervious Slua.ce caused by an existing residence lot split located at 603 Churchill Street West ill the RB, Two Family Resid~baI D~~;ct. Case No V 102-86. The same letter notified us that the request would be heard on Mo~day, December 9,2002. It is my un~&~mnding that the Demars were &lanted their request ..~. for the variance on Deceinber 9. I would like this letter to be int~~&I.,ied by you and the Stillwater City Councll as our appeal of that December 9 decision. My wife and I are appealing the 6I-ant of Variance No V/02-86 to permit a setback of3 ft instead of 5 ft of Mr. DeMars \.f...a.I..,nt house. Our reasoning is threefold: 1. Such a \ .:ance would -..&~ a ~bstandard lot which would allow the appli~l (Mr. DeMars) to "'A~ another buildable lot. 2. City Planners on December 9 recommended denial to the original request for a variance. Their recommendation stated there "are not hardships jusdfying a \ (admce". 3. Building officials apparently were concerned about issues of building and fire codes with the proposed variance and city engineers were concerned abOut issues with drainage. For the record, my wife and I are property owners of the lot directly adjacent to the 603 West Churchill lot. Sincerely, John K. Ehlers ~ *,.~kv Ernestine J. Ehlers ~~~ A . , . . . / / ' //'// .............. J .'\ , , P. .iJNING APPLICATION REVIEW F, :M CASE NO. V/02-86 . Planning Commission Date: December 9,2002 Project Location: 603 Churchill Street West Comprehensive Plan District: Two Family Residential Zoning District: RB Applicants Name: Scott and Lisa DeMars Type of Application: Variance Project Description: A variance to the side yard setback (5 feet required, 3 feet requested) and a variance to the impervious surface (30 percent allowed, 33.5 percent requested) caused by an existing residence lot split proposal(see next case SUBj02-87 for the Subdivision request). Discussion: The request is for a variance to the side yard setbackand a variance to the impervious lot coverage. The applicant's have a large parcel of property and could legally split it into two 7500 square foot lots. The need for a Variance arises with the setback requirements for the existing house and the amount of impervious surface covering the lot after it's been subdivided. The existing house is built 3 feet from the new property line. 5 foot minimum is required in the RB District. This situation causes issues in terms of building and fire codes, attached is a letter from the building official. There are also .issues with drainage, attached is a letter from the city engineer. It appears there is no other way the lot line can be drawn to ensure the existing house is within the required setbacks. This request would make it difficult to infill a minimum size lot in the context of the neighborhood. Recommendation: Denial Conditions of Approval: Should the Commission grant approval, staff suggests the following conditions of approval: 1. Must meet all building code regulations. Findings: 1. That a hardship peculiar to the property, not created by any act of the owner, exists. In this context, personnel financial difficulties, loss of prospective profits.and neighboring violations are not hardships justifying a variance. 2. That a variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not enjoyed by his neighbors. 3. That the authorizing of the variance will not be of substantial detriment to adjacent property and not materially impair the purpose and intent of this title or the public interest nor adversely affect the Comprehensive Plan. ~ttachments: Application form packet, memo from City Engineer, memo from Building Official and .etter from neighbor. CPC Action on 12/9/02: +5-3 approval CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 . 1. No more than 10 rental units shall be parked on the site at one time. 2. Landscaping around the U-Haul parking lot to be completed by 6/30/03. If possible use taller trees for screening the northeast corner of the rental site. 3. No additional signage. 4. All revisions to the approved plan shall be reviewed and approved by the Community Development Director. Motion passed unanimously. Case No. V/02-86. A variance to the side yard setback (5 feet required, 3 feet requested) and a variance to the impervious surface (30 percent allowed, 33.5 percent proposed) caused by an existing residence lot split located at 603 Churchill Street West in the RB, Two Family Residential District. Scott and Lisa DeMars, applicants. (See Case SUB/02-87 below.) Mr. and Mrs. DeMars requested a variance to the side yard setback and a variance to the impervious surface caused by an existing residence lot split proposal. Mr. and Mrs. DeMars have a large parcel of property and could legally split it into . two 7,500 square foot lots. The need for the variance arises with the setback requirements for the existing house and the amount of impervious surface covering the lot after it's been subdivided. The existing house is built 3 feet from the new property line. This situation causes issues in terms of building and fire codes. It appears that there is no other way the lot line can be drawn to ensure the existing house is within the required setbacks. Commissioner Ranum did not feel comfortable approving the variances. Motion made by Commissioner Middleton, seconded by Commissioner Wald to approve the variance to the side yard setback and the impervious surface located at 603 Churchill Street with the following conditions: 1 . Must meet all building code regulations. Motion passed. 5 fore, 3 against. Case No. SUB/02-87. A subdivision of Lots 1 and 2, Block 9, Holcombe's Addition, into two lots. Lot 1 - 7,510 square feet and Lot 2 - 7,511 square feet, located at 603 Churchill Street West in the RB, Two Family Residential District. Scott and Lisa DeMars, applicants. . 8 . . . .'- ........., ! " 1 ! .".,., 2 ! ! 6 ! ....' 5 4 ! .".,., '<' ~1 ,. ....... li; Iii ~ 12! J: ..... 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R1IW R2!)W RI9W nm nlN nON 1"29N 'R22W R1IW R10W Vicinity Map o 163 Scale in Feet OF =~~~=::,,-:.g, ;:-~=::=~:. ==~'t=;-~YlltlOl =~:~:r~unty~OJr"'- PaR:.! dala lIMed on AS400 irIfanMlkIn -~':.:ug==~~ Memorandutn . To: Steve Russell, Community Development Director From: Klayton Eckles, Director of Public W orks /~ Date: December 5,2002 Subject: Engineering Issues Associated with Variances to Building Setback With the large number of requests for variances to building setback requirements resulting in a large number of approved variances, some background on engineering concerns is warranted. Providing significant green space around building sites is important for the following reasons. 1. Drainage coming off of houses and driveways needs to run over land to a street or storm sewer. When buildings become to close, it can become difficult or impossible to create a drainage swale because of the elevations and lack of space. 2. The side yards often contain egress window wells, landscaping, walkways, storage areas and roof overhangs that can hamper drainage and building accessibility. In new areas of the city, 1 o feet is the typical setback to allow for all these factors. In older areas ofthe city, . the setback is only 5 feet. There are many examples of lots with 5 feet setback where a greater setback would have improved the situation. Often retaining walls and other artificial means are necessary to make grade changes work between l-'J.Vl-'erties. 3. In front yard areas, setbacks are usually much greater. Still homes and porches that come within 10 feet of the right of way can create problems with sidewalks, underground utilities, and parking. 4. Allowing variances from setbacks also has the effect of creating larger building envelopes. This results in increased impervious surface. Greater amounts of impervious surface lead to increase in storm water runoff and overtaxing of the storm water system. For all these reasons, engineering staff encourages planning review to take a very cautious approach in allowing variances in setback and in impervious surface requirements. Engineering department strongly urges that variances resulting in less than a 5-foot setback on the side yard be avoided at all times. Front and rear yard setbacks are not as critical but can still lead to problems with drainage and increased storm water runoff rates. Allowing homes to be built close to road right of way invites problems for future construction activities as well as potential future impacts to the household when traffic volumes or patterns change. . . MEMORANDUM TO: Steve Russell, Community Development Director FROM: Cindy Shilts, Building Official DATE: April 1, 2002 SUBJECT: Variances Involving Building Code Issues Recently, there have been numerous variance requests for setbacks to property lines for residential construction of garages and living space, The building code regulates how a building is constructed when within the allowed area specified. The building code sees these issues as a fire/life-safety issue for neighboring properties. . The attached table from the Uniform Building Code lists, by occupancy, the proximity to a property line with allowable openings and type of wall construction. For example, if you look under the R-3 (residential living space) or the U-1 category (private garages), openings are not permitted when the building is within three feet of the property line. This means that these variance requests for one to three feet from the property lines cannot have any windows or doors in the affected wall and the walls must be constructed to the hourly rating as specified under the "bearing" and "nonbearing" columns, which essentially increase the cost of construction. Basically, < a one-hour wall consists of 5/8" fire resistant sheetrock, taped, or other approved materials to be determined by the Building Official. I believe the Planning Commission should have this basic knowledge of how the variances, if granted, are affected by the building code. Property owners often assume that they can build a "typical" garage and are surprised by the increased costs involved' when a variance is granted close to a property line. I will be at the April 8th meeting to answer any questions the may arise. . @~~~~\ \..~ ~ '1.\\\\'1. ~ ~~~~ ............ .- .. 0'<.... - PUT IN FILE DECEMBER 20TH 2002 I Y-uf~ ~ THE FOLLOWING FIVE PAGES OF INFORMATION WAS READ AT THE PLANNING COMMISSION MEETING ON DECEMBER 9TH 2002 BY SCOTT P. DeMARS. THIS SUPPORTIVE INFORMATION WHICH WAS USED TO PASS A VARIANCE (CASE # V/02-86) AND PASS A SUBDIVISION (CASE # SUB/02-87) BOTH PASSED WITH ACCEPTANCE BY STILLWAlhK CITY PLANNING COMMISION. . .i . ~;,: . . . CONCERNING MRS. EHLERS LEllhR ON FILE CONCERNING MR AND MRS EHLERS LETlhK ON FILE. THE POINT OF SPLITTING OUR LOT HAS BEEN COMMUNICAlhV TO OUR NEIGHBORS IN AVERY OPEN COURTEOUS FASHION WITH GREAT RESPECT TOW ARDTHERE OWNER SHIP SINCE 1968. MR AND MRS.EHLER HAVE JUST RETIRED AND HAVE SHOW GREAT INTEREST IN MOVING TO THERE CABIN HOME OR FLORIDA. WITH IN Ih.rm:ONS TO SELL OR RENT THEIR HOME IN THE VERY NEAR FUTURE. WITH THIS IN M1NE SHE HAS STAlhV AND I QUOTE" YOU DO WHAT YOU WANT WITH YOUR LAND JUST AS LONG AS I HAVE COMING TO ME WHAT IS MINE." END QUOTE WE MAINTAIN A GOOD PEACEFUL RELATIONSHIP, AND WE HAVE A GREAT RESPECT FOR THERE POSITION. AS YOU SEE IN THEIR LETTER, THEY HAVE A MISUNDERSTANDING THAT THE VARIANCE REQUEST M.I:'hCTS THERE SIDE OF THE LOT LINE HOWEVER AS YOU CAN SEE THE VARIANCE "ONLY" M.I:'hCTS OUR LOT LINE(EAST SIDE OF LOT). THEY UNDER STAND AND ARE WILLING TO ACCEPT A HOME BUILT ON THE EMPTY LOT, AS STATED IN THERE LEllhR BUT RATHER MISUNDERSTAND OUR VARIANCE REQUEST AND FUTURE INThNTIONS WITH LOT. I DID NOT APPROACH THEM ON A CORRECTED UNDERSTANDING OF OUR VARIANCE REQUEST, DUE TO MRS. EHLER'S MOTHERS DEATH LAST WEEK. BUT I WILL TRY TO INFORM MR. EHLER WITH OUT CAUSING UNDUE STRESS ON HIS Wl.l:".h EVEN IF IT MEANS WAITING TIL MThR THE HOLIDAYS. AS YOU SEE IN THE PETITION IN THE BACK OF THE REQUEST I COULD EASILY GET THE SUPPORT OF ALL NEIGHBORS IN THE AREA WITH ENOUGH TIME GIVEN. THE EHLERS CONCERNS ARE P ARTL Y MISUNDERSTOOD YET UNDERSTANDABLE AND RESPECTED. FIRE CODE ISSUES FIRE-LIFE AND SAJ:<ThY ISSUES . THE FIRE SAFETY ISSUES CAN BE ADDRESSED IN MANY WAYS WHICH MEET OR EXCEED FIRE CODE STANDARD. As shown in initial proposed site plan, exlnbit A- THIS WAS SHOWN TO MEET MINIMUM SETBACK REQUIREMENTS. WITH CONCERNS OVER FIRE/SAFETY CODE WE HAVE 2 NEW PROPOSED SITE PLANS WHICH ADD GREAlbK FIRE SAFETY. AS PRESENTED EXIDBITS A-I AND A-2 REVISED PROPOSED SITE PLANS CAN CREATE INCREASED SET BACK DISTANCES BETWEEN HOMES OF 16' ON EAST SIDE OF NEW HOUSE AND 26' BETWEEN HOMES ON THE WEST SIDE OF NEW HOUSE. OR A SITE PROPOSAL IN A-2 OF SETBACK DISTANCES BETWEEN HOMES OF 21 FEET TOTAL ON EAST SIDE AND 21 FEET TOTAL ON WEST SIDE OF NEW HOME. IN A MEETING WITH BillLDING INSPECTOR JOHN BUCKLEY TODAY HE STAl'hV THAT THERE WOULD BE "NO" FIRE CODE ISSUES CONCERNING NEW PROPOSED SITE PLANS, WHICH WOULD MEET OR EXCEED FIRE -LIFE-SAFETY ISSUES. AND SAW NO REASONS WHICH WOULD PREVENT US FROM MEETING FIRE CODES ABOVE AND BEYOND 5 FEET SETBACKS WITH NEW REVISED SITE PLANS . AS STATED IN A MEMO FROM BUILDING OFFICIAL CINDY SIDLTS SHE STATES A NEED FOR FIRE PROTECTION WHEN VARIANCES OF 3 FEET OR LESS ARE BEING REQUESTED. WE ARE PROPOSING TO HAVE A SITE PLAN RESTRICTION PLAchU UPON TInS VARIANCE AND WILL BillLD NEW HOME WITH MAXIMUM SETBACKS AS STAlhV PREVIOUSLY AND SHOWN ON NEW SITE PLANS A-I AND A-2 . ~ OUR ABILITY TO EXCEED FIRE SAFETY CODE IN THE OPINION OF JOHN BUCKEY MAKES OUR SETBACK VARIANCE ISSUE AND PROJECT CONSIDERATIONS EASILY ACmEV ABLE CONCERNING SETBACK CODES AND FIRE ISSUES. . . . . CONCERNING IMPERVIOUS SURFACE RUN OFF ADDRESSING A MEMO FROM DIRECTOR OF PUBLIC WORKS CONCERNING SETBACKS AND DRAINAGE ISSUES. CONCERNING POINTS #1 AND 2 INKLA YTON ECKLES MEMO WE HAVE INCREASED SETBACKS AS IN NEW PROPOSED SITE PLANS EXHIBIT A-I AND A-2 WIllCH ALLOW AMPLE SW ALE DRAINAGE BETWEEN NEW HOME AND EXISTING HOUSE ON EACH SIDE. CONCERNING POINT #3 OF FRONT YARD SETBACKS WE WILL EXCEEDING THE STREET RIGHT AWAY BY 20 FEET OR GREAlhK AS TO CREATE A UNIFORM SETBACK WITH EXISTING HOMES THIS WILL BE ADDRESSED WHEN SUBDIVISION IS GRANTED CONCERNING POINT #4 OF MEMO AND ADDRESSING OUR NEED FOR A VARIANCE TO IMPERVIOUS SURFACE OF LOT. UNDER CURRENT (RB) ZONING THIS LOT CAN BE A TWO FAMILY HOME -DUPLEX. COVERAGE CAN BE 40% OF TOTAL LOT WIllCH IS 15,021 SQ FEET, THIS IS 6000 SQ FT OF IMPERVIOUS COVERAGE ruST AS THE LOT SITS RIGHT NOW-COMBINED! OUR PROPOSAL TO SPLIT LOTS WILL LEGALLY DROP IMPERVIOUS COVERAGE TO 30% OF EACH LOT WIllCH WOULD BE 4500 SQ FT MAXIMUM TOTAL BOTH LOTS. . OUR PROPOSED SITE PLANS A-I AND A-2 WOULD CREATE COMBINED DOUBLE LOT COVERAGE TOTALS OF EITHER 4433 SQ FT ON EXHIBIT A-lOR 4584 SQ FT ON A-2 WIllCH IS FAR BELOW THE 6000 SQ FT CURRENTLY USABLE AS IMPERVIOUS SURFACE AS THE LOT SITS RIGHT NOW. I HAVE SPOKEN TO TIM MOORE, STILL W AlhK SENIOR ENGINEERING TECHNICIAN AND JOHN JUREK WHO SUt't'LIED ME WITH A COPY OF AREA STORM SEWER MAPPING. THE SOUTH EAST CORNER OF LOT 1 HAS A STORM DRAINAGE CATCH BASIN LOCATED AND IN THE NORTH EAST CORNER OF LOT 1 IS LOCATED A SECOND CATCH BASIN. AS SHOWN IN STORM SEWER MAP THESE BASIN ARE ON THE BEGINNING OF A STORM SEWER SYSTEM. PLEASE NOTE THAT HOLCOMBE WILL HA VESTORM SEWER AND CURB IMPROVEMENTS NEXT SPRING TIM MOORE MADE A COl\1MENT THAT IN MY SITUATION IMPERVIOUS COVERAGE IS NOT AN ISSUE BECAUSE THERE ARE AMPLE STORM SEWER BASINS AVAILABLE WITH IN PROXIMITY OF LOT. THERE At't'hARS TO BE AMPLE W AlhK DRAINAGE AND SW ALE GRADING SETBACKS TO MAKE THIS PROJECT FAR EX('FFO MINIMUMS CONCERNING DRAINAGE ISSUES IN SUMMARY . WE HAVE PRESENT A PROPOSAL IN GOOD FAITH AND GOOD CHARACTER. WE ARE WILLING TO GO THE EXTRA MILE TO FIT IN WITH THE STILL WATER . .. HOUSING THEME WITH OUR SITE AND HOME PROPOSAL. WE HOPE THE en y OF STILL W Al.I:.K CAN USE OUR "CRAFTSMAN STYLE FOUR SQUARE" IN FILL PROJECT AS A STANDARD TO MAINTAIN THE CHARACTER OF SURROUNDING NEIGHBORHOODS. I HAVE NOT ATTHIS TIME BROUGHT UP THE ISSUE OF SUBDMSION OF LOT BASED ON THE FACT THAT PLANNING STAFF "WOULD" RECOMMEND APPROVAL BASED ON OUR HOUSE BEING WITH IN A 5 FOOT SET BACK MINIMUM." AS STATED IN REVIEW FORM. . ONCE SETBACKS ARE ADDRESSED SUBDIVISION WOULD BE GRANTED OUR PROPOSAL WILL EX('FFD FIRE SMTbY SET BACK ISSUES AND EXCEED THE NEED FOR DRAINAGE SETBA.CKS AND 1~:ERIOlJS COVERAGE. AS STATED BY JOHN BUCKEL Y HE SEE'S NO IMPEDIMENTS TO FIRE CODE SETBACK ISSUES WITH NEW SITE PROPOSALS. WHICH CAN EASILY EX('FFO FIRE SETBACK CODES AS STATED BY TIM MOORE CONCERNING IMPERVIOUS COVERAGE, HE SEE'S IT AS A NONE ISSUE WITH THE AVAILABILITY OF NEAR BY STORM SEWER DRAINS. WITH THE ADDED FACT THAT HOLCOMB ST. WILL HAVE IMPROVEMENTS NEXT YEAR TO THE ENnKE STREET INCLUDING STORM SEWER AND CURB. . GRANTING THE VARIANCE IS THE BEST SOLUTION TO SPLITTING OUR LOTS AS OTHER POSSffilLITIES WHICH WE HAVE RESEARCHED ONLY CREATE MORE CHALLENGING RESTRICTIONS. OUR ADDRESS TO HARDSHIP CONCERNS ARE SIMPLY STATED IN VARIANCE REVIEW FORM AS STATED IN FINDING, POINT #2 "THAT A VARIANCE IS NECESSARY FOR THE PRESERVATION AND ENJOYMENT OF SUBSTANTIAL PROPERTY RIGHTS POSSESSED BY "OTHER" PROPERnbS IN THE SAME DISTRICT AND IN THE SAME VICINITY: AND THAT A VARIANCE, IF GRANTED WOULD NOT CONSTITUTE A SPECIAL PRIVILEGE TO US NOT ALREADY ENJOYED BY OUR CLOSE NEIGHBORS AND STILL W Alb.K COMMUNITY. WE ARE LOOKING FORWARD TO WORKING WITH THE CITY TO BUILD OUR PROPOSAL NOW AND IN THE MANY YEARS TO COME. THIS WILL BE MY MAIN FOCUS AND PROJECT FOR THE COMING SPRING OF 2003 . . SUPPORTING POINTS I-CONCERNING FIRE CODE ISSUES IN LOCAL NEIGHBORHOOD. MY NEIGHBOR JOHN EHLER'S LETlhR AGAINST SUPPORTING A VARIANCE HAS HIMSELF IN 1983 SEE(BUILDING PERMIT) WAS ISSUED A PERMIT TO BUILD AN ADDITION WITH NO VARIANCE WInCH WAS 12 INCHES FROM LOT AND 7 FEET TOTAL FROM HIS NEIGHBORS HOME WITH A WINDOW IN THE SIDE OF THE STRUCTURE WInCH VIOLATED 1983 CODE CONCERNING FIRE ISSUES AND NO V ARIANCE WAS ISSUED. HE WANTS DENIED TO ME THAT WInCH HE HAS ENJOYED HIMSELF. AS STATED PREVIOUSLY HE HAS INThNTIONS OF SELLING OR RENTING HIS HOME. I MET WITH HIM LAST SPRING AND REVIEWED RENTAL AGREEMENTS WITH HIM AND IN THE LAST FEW MONTHS HE HAS SHARED WITH ME HIS CURRENT HOME MARKET VALUE GIVEN BY LOCAL REAL ESTATE MARKET ANALYSIS WITH INTh.NTIONS OF POSSffiLE SALE OR RENTAL 2-MINIMUM SET BACKS WITH IN THE LOCAL AREA OF NEW CONSTRUCTION SUPPORT OUR POSITION BEYOND THE :MINIMUMS OF CODE. MULTIPLE EXAMPLE SUCH AS THE TWO HOMES IN FILL LOTS ON GREELEL Y STREET AND THE POTENTIAL IN FILL ON SOUTH MARTHA STREET. INCLUDING LffiERTY SETBACKS OF LESS THEN 7' AND DETACHED TOWN HOMES USING LESS . THEN 5 FOOT SET BACKS (SEE ADDRESS LISTINGS) 3-CONCERNING SAFETY ISSUES WITH DRIVEWAY OUR NEIGHBOR AT 521 CHURCFTT J, HAS A DRIVEWAY 55 FT FROM STOP SIGN AND OUR PROPOSAL WOULD MEET OR ExrFFO THIS DISTANCE TO INSURE PUBLIC SAFETY. CITY ENGINEERING HAVE NO SET :MINIMUMS EXCEPT THAT WInCH ALLOWS THE GREATEST SAFETY 4-COVERAGE VIOLATIONS IN 2001 OUR NEIGHBOR TO THE SOUTH 916 HOLCOMBE BillLT A GARAGE OF 832 SQ FT AND HIS SINGLE LEVEL HOME IS ONLY 682 SQ FT . WInCH IS IN COVERAGE VIOLATIONS OF ACCESSORY BUILDING NOT TO EXCEED MAIN STRUCTURE. 5-IMPERVIOUS COVERAGE OF A BillLDING AND CONCRETE PARKING LOT ON GREELEY AND THE END OF CURVE CREST BY FAR EXCEEDS MAXIMUM IMPERVIOUS COVERAGE PERMIIThD . WE HAVE COVERED THESE POINTS ONLY TO SHOW OUR THOROUGHNESS. ~ ; December 4, 20\12 . Mr. Steve Russell Community Development Director Stillwater, Minnesota 55082 Dear Mr. Russell: On November 27, 2002, my wife and I received from you a letter informing us of a request from Scott and Lisa DeMars for a variance to the side yard setback(S feet required, 3 feet requested) and a variance to the impervious surface (30 percent allowed, 33.5 percent allowed) caused by an existing lot split located at 603 Churchill Street in the RB, Two Family Residential District. Case No. V/02-86. We were informed in the same letter that the planning commission will be considering this case at a public. . hearing on Monday, December 9,2002. We had intended to attend this meeting in -light of us owning the lot directly ,.)adjacent to the 603 Churchill Lot. However, we were informed this evening by phone that my wife's 9S year old mother passed away in New Bedford, Massachusetts and obviously must attend family matters there. Which brings me to the point of this letter. I would like you to share the contents of this letter with the planning commission. My wife and! are adamently OPPOSED to these variances being !;iGllted. Such variances would litterally fill the 50 ft. wide lot full of a building. We also trust that the city of Stillwater has some good reasons for having a S ft setback to begin with. Only In special circtm).)~ces should this variaoce ever be changed. This . , I, . . . ,..--- i . '. is not such a circumstance. We have been looking at an empty lot there since we bought our place in 1968. Filling the lot with a big house will be bard enough to take.. ..having one built within 3 feet of our property line is simply not acceptable to us. Thank you for sharing our conc"...~ with the planning commission on December 9. S~~Y. ~~. .~.:c.L9.~ John K. Ehlers Ernestine J. Ehl~.l.) 611 West Churchill St. Stillwater, Minnesota 55082 ieAkl' i r : "lllla" ~er ~ ~ "- - ~ -..: -\ ~ THE BIRTHPLACE OF MINNESOTA . J . December 25, 2002 RE: VARIANCE Dear Property Owner: The City Council of the City of Stillwater has received an appeal of the Planning Commission decision on a request from Scott and Lisa DeMars for a variance to the side yard setback (5 feet required, 3 feet requested) and a variance to the impervious surface (30 percent allowed, 33.5 percent proposed) caused by an existing residence lot split located at 603 Churchill Street West in the RB, Two Family Residential District. Case No. V /02-86. The City Council will be considering this case at a public hearing on Tuesday, January 7, . 2003 at 7 p.m. in the Council Chambers of Stillwater City Hall, 216 North Fourth Street. If you have any comments or concerns regarding this request, please attend the meeting. All persons wishing to be heard with reference to this request will be heard at this meeting. Steve Russell Community Development Director . CITY HAll: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800 PLANNING ADMINISTRATION APPLICATION FORM . . ~I .' COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STillWATER 216 NORTH FOURTH STREET STillWATER, MN 55082 Case No: Date Filed: Fee Paid: Receipt No.: V n1R~, ACTION REQUESTED FEES ~Special/Conditional Use Permit $50/200 ,7"variance $70/200 ~Resubdivision $100 Subdivision* $100+501l0t ~ Comprehensive Plan Amendment* $500 ~Zoning Amendment* $300 ~Planning Unit Development * $500 ~ Certificate of Compliance $ 70 *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council, twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete application or supporting material will delay th application process. ~\ ~' ~...~ . Address of Project &03 W. ~ur('J\J (l b+. PROPERTY IDENTIFICATION , Assessor's Parcel No....a3 03 D 2-D2..l DO S', (GEO Code) Zoning District e..'2- Description of Project .~f'Da,rtt.+e_ Lb+ t tt vv1 Lot- 2 BIle..') , ffi( {I.nVY'\ b(.-~ .Md. (~' o~ ~'ld-...~ r +0 k?~..t..t lol (' f~ R-SyY)6if) 2- Sf-o ('~ "1 hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply witt the permit if it is granted and used. " . Property Owner Y A) tt.. (). V\tf. U~ Df ),(ar:s Mailing Address (J()~ W. Cku,r'"'cirv'U SL. City - State - Zip~l(uh.krl. MAl S-S'b<52. Telephone No. (lJS/) 4:~<?14 Signature~ P. & ~ ...,..e.(Signature is required) (Signature Is required) uil-rr (PG1f-~53-~1/b . . SITE AND PROJECT DESCRIPTION ..'.... ',Lot Size (dimenSi,OnS) ~ x 'Sb Total Building floor area ;2.5D') square feet "Land Area Ie:; '''DO t:if (+) Existing square feet t :JHeight of Buildings: Stories Feet Proposed square feet Principal \.5" Paved Impervious Area 3~3 square feet Accessory I No. of off-street parking spaces l/ - s H:\mcnamara\sheila\PLANAPP.FRM April 12, 2002 Representative Mailing Address ~\~ City - State - Zip Telephone No, Signature Contents of ProDosal . . Outline of proposal . Photos of property in question . Certificate of Survey with future home sketched in . Certificate of Survey . Photos of neighboring home that also encroaches setbacks . Rendering of proposed Four Square house plans . Photos comparing the vacant lot vs. the future home on the lot . . Photos showing that the new home fits the "Stillwater Theme" . Photos of Scott DeMars' prior construction projects . Reference letter from the building inspector of Oak Park Heights . Petition of support signed by the neighbors . Property information from Washington County (." .' ~. . .,r:> .. . . Outline for Proposed Lot Split at 603 W. Churchill St. Stillwater We currently live at 603 W. Churchill Street, legal description Lots 1 and 2 Block 9 Holcombes Addition, and would like to legally split the lots in order to build a 1920's Craftsman styled Four Square for ourselves, while maintaining the existing home as a rental property. Both lots are 50 X 150 and would satisfy the 7500 sq. ft. minimum required for a buildable lot. However, once the lots are split, the existing home will encroach the minimum side yard setback by less then 3 ft., and will exceed maximum lot coverage by 3.5% (256 sq ft.). We are requesting a 3 ft. side yard setback variance and a 3.5% over maximum coverage variance in order to legally separate Lot 1 and Lot 2 so we can build our new home. The variances should be granted for the following reasons: 1. The new lot line would only directly effect our properties, see Exhibit A 2. The new home would be built far enough from the lot line to maintain a minimum of 10 feet between the two homes, see Exhibit A. 3. The new home and garage were strategically chosen so we can keep the existing trees, including 2 beautiful maple trees, see Exhibit A. 4. The new driveway would run adjacent to the neighbor's existing driveway, see Exhibit A. 5. The property was originally designed as separate lots, see Exhibit B. 6. The old shed and the concrete patio will be removed to provide more yard for the existing home and to reduce the amount of impervious square footage. 7. The immediate neighbors have similar sized lots and one of them, 611 Churchill, is also encroaching the minimum side yard setback, see Exhibit C. 8. The new home would be designed with a detached garage, meant to fit into the Ho.1combe Addition, see Exhibit D. 9, The proposed Four Square plan would look better than the vacant lot, see Exlubit E. 10. The new home would fit the "Stillwater Theme", as there are many other Four Square homes in Stillwater, see Exhibit F. 11. Scott DeMars has been in construction for over 20 years and his craftsmanship and attention to detail are impeccable, see Exhibit G and attached referrance letter from the building inspector from Oak Park Heights. 12. The neighbors are in support of the proposed project, see attached petition. Thank you for your time and attention to this request. RVf ~~~ t/'~~{~#' ~.eJ.{~ Scott and Lisa DeMars . 603 Churchill Street West Stillwater, Minnesota 55082 (651) 430-0814 Home (651) 253-2746 Lisa's Cell . . The requested variance pertains to 603 W. Churchill 603 W. Churchill St. Lots 1 & 2 Block 9 611 W. Churchill St. Lot 3 Block 9 . "".... Notes: CERTIFICA TE OF SURVEY o Ind. 113774 iron pipe set. BARRETT M. STACK . Ind. mon, found as noted. Bearing system is assumed datum. STILLWATER, MINN. 55081 Offsets shown to existing structures are MINNESOTA REGISTERED. meas. to the outside building wall line, LAND SURVEYOR unless shown or noted otherwise. T~.No.439-5630 Underground or overhead public or private utilities, on or adjacent the parcels, were not located in conjunction with this survey, unless noted otherwise hereon. Overall parcel contains 15021 sq. ft., more or less. SURVEY MADE EXCLUSIVELY FOR, Scott and Lisa DeMars, 603 West Churchill St., Stillwater, MN 55082 . DESCRIPTION, As Supplied By Client: (copy of Doc. No. 994826,. Wash~ Co. records) lots 1 and 2, Block 9, Holcomb's Addition to Stillwater, Washington County, Minnesota. CH(/~C#/~~ ~4J = ~t:!.Pd /",t;,Er .e/d.~ ~~ ~. .J.. ,- -- NB""zP'Jt::I'e ,II?'. h"if?./~ -- , ~(.t;I.N.c.'{,.'~ :?-:--:;;~~~.7.~.:;'-.~: :~;~iiC:~.~ .~ -:- r~~'!'/..~~.:. ,~.~i~. Ilr/~",."r '- Y~'d.Z'!. - .".........., ..... ,'~ "', 1 I' 'ltD."" u: ~ ~ ... I I, I'll ;.Z)&, :::" ~ I I k ~I .Ns: ~.... 1\"'\\"""'\' "'" """''\.- ~~I ~.: :1:, ~~ i H",,$.~d3 ~~ 7.1 ~ ., -\ ~~ ~ I ~ 2 5rt7Rr ~ ~ · /' ,e.t9t"? F ~n;-' ~ ~ ~:- #4?vfF ,I ~ ~ ~ ~ i~ : ~ ~ _,;;r!_ 4 ~'q , -- Z'l,,'t. 4It"'~" "",,\..., \ ' . ~: \ Cl !I: , \ ~ ~, \ \It' , ' "IN ~1"'\~ " I. '''' .. I. " ., ~ ~ I" to. F'm b~I." t: I ~ I '!.. 4,2'Z.1I,,, I' , \ J't IN'" tJ,'fw. \ ~ I t.: ''-'o~1 t " rt1 . ~-'i..-::jl /' ~.._- "',/.... "F. "..,,,,,, ....", FII#I."'" I ,..... - - - $'4, "'7 -- - - '--- !Ft:!. "'7 - - - -// I hCrcbr ccnlfy tbat thll IUrv,y, plan, or "purl WII /;':'"'tJ. '~- .s8~tlZP'r8"W /0'1. /&?t1I./4 - - ~.. i.m...Ju~.r'~:r:'=~:=~b:~;~J .L1. ~./dd tM~ ,,~ ,!.,'..., ... ~ . .Cl ~, ~ "~1 ... .....Jl.f..r...~....,.......... , !..!..~!!:..'=-.!..~l'('l~-F- ~ .L:!.?iJ,-- ""~"',. ~. ~, ~/.t!._~_~t bI..IIIAIIIIII.1I14,,"IQallll....,Nalll..UAIIIIII1IIIIII11 u ""I "I' ~. n pl/Zot. ~ I~ Z#"H~ I:) 2 7$'1" .~,ti ~ ~ ~ ~. ~ .1\ ~ 1 " I !Se/2~"T I ~API.& ,~ I ~ /101 ~ ' ~ .... 14-,f ...." ,~ I I I ~ ~ I I ~. ~ ~ <, :... ~ .~ ST: N (I) . \ , :r~. ~a:. ",.. , . '><'-"',,",104 ~->,l \ WA~ ~NIT2' ~ ~ (' TI7'Y""19 , , ' ~"'''' ",', ",,-'\.\.', I.' I I. ~ . ~ ~h ~'i ~ ...... ~ S ~ ~ ~ ~ \J ~ ~ \3 ~ \I ~~ #. L "r ~/ 1i1L~..fE.. """""'''.-'./:4 - \ . I '~ ~ ~ : ~ ~ ~ ,GIII!"'tU ~ \j ~ ~ \ ' ~ ~'-,\...." \.. ,,,'" ,-,' -8" .. ~ I I ~ .' .- Pd.eTII /"=ZP' . , - Notes: CERTIFICA TE OF SURVEY o Ind. #13774 Iron pipe set. . Ind. mon, found as noted, Bearing system Is assumed datum. STILLWATER, MINN, SS082 Offsets shown to existing structures are MINNESOTA REGISTERED .s. to the' outside building wall line, LANDSURVIYOR ess. shown or noted otherwise. T....No.439-5630 derground.or overhead public or private utilities, on or adjacent the parcels, were not located In conjunction with this survey, unless noted otherwise hereon. Overall parcel contains 15021 sq. ft., more or less. SURVEY MADE EXCLUSIVELY FOR. Scott and Lisa DeMars, 603 West Churchill St., Stillwater, MN 55082 BARRETT M. STACK DESCRIPTION. As Supplied By Client: . (copy of Doc. No. 994826, Wash. Co. !'ecords) Lots 1 and 2, Block 9, Holcomb's Addition to Stillwater, Washington County, Minnesota. CNti/C"c # /~L. 4-'t ~"'" = t:.:7. dd /"L:"4!'T .e "'d.:7 -1. :' --/VB~"Z~'JP'e /''''h:?~,/~__ __', y..;-"t'::.j.-:-': :"",,::"::-;:~~'(70.7.:.: :": 'f;~-:7~rp~,~~.(~~~ ':~~:' ~'>i:1: r/'I~t....,.~1 'l',...z.t,-' ........... ... ~ ...., 'I' "" I :~.,/j.ll.' ~!:; ,,:' I ., .-'. 4'. I ........ 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I~ , \ J't I ,N" Dol''''' \ ,f J I:: '''''~f "\~IJ..-'" J'{+ ... ~-.rp",- ", - .;..', '.r. _'T.7f"" '" /- ~ "~.<"~,-I ,......, --- tr"'..:77 -- - -'" '---F.:7..:77 __ _-"/'" r_. m - '" I hercb)l certify ehae chi. IUrvcy. plan, IIr rCl'urc WII tJ1.8fs., t '-:-- S89"Z!''r8''W H. /t?t::1./4 - - -- rrcpared by me or undcr my dlrCcclupervllionand lhal I ~ 4,""'iJ, 1m I dull! R~ Land Surveyor under ehe law. or .L!.. -e, /~.:7 lhc~ccor MI .,.. .' A . ~~ :...~, .- ,-") ..of.c:.J ,.' _ /Az .... ......IJ.(P...~..,..,.....,... ~ !-!....jL~-L:~p~ ~ _.i'~~ .a A " Dac....Augult..Z.1.,..ZDDL.....Rcl.No...J,3~7.fl................. "''''''1'' ~. A-t.4,'t:tPtt1? u ..57: \~ . ~ V) ~ ~ ~ ~ a ~ ~ \3 ~\I ,~ ~ ...... I I " .' ...... ." H41.erH /"=ZtJ' Notllll CEATIFICA TE OF SURVEY I)(L.LJAI o Ind. 113774 iron pipe set. BARRETTM.STACK 1iIa' rT ,.,1 · Ind. mon, found as noted. A Bearing system is assumed datum. STILLWATER,MINN. 55082 . _I Offsets shown to existing structures are MINNESOTA RICISTlKED meas. to the outside building wall line, LAND SURVIVOR unless shown or noted otherwise. Tel. No, 439-5630 . . Underground or overhead public or private utilities, on or adjacent the parcels, were not located in conjunction with this survey, unless noted otherwise hereon. Overall parcel contains 15021 sq. ft., more or less. SURVEV~ADEEXCLUSIVELVFORI Scott and Lisa DeMars, 603 West Churchill St., Sti~lwater, MN 55082 DESCRJP~ONI As Supplied By Client: (copy of Doc. No. 994826, Wash. Co. records) ~ ~ l.t, 1 .od 2. .1." " Holoomb', Additi" to Still....,. ",hi,.... ,,"",y, 'i..."to, CHVRCH/LL ~a.I = t:d.Pd reET 4-'t -1 ,- --Na""Z"'Jd';': /'?:/"?.:7./~-- , l:~..t;"...~c:t:: :--::-,,-~:~~:~.7.::,-.:;:.<.~: :'..: '~(.f::.. ~c:: ~ ~ (P~:f.~.~~..~:~;;w.-";;<:.\1.: r ....,7~.......'3... ~~"'-dZ'" .-.--.. .....-- .~.... I, "-'- t"- '\ I I' F"I>~ ..../. D ~ ~ ... I I' . ~ ~":1f .To 16.41:::: ~ I I ~ ~I I ---"--- ;",\\'\""'\\""'''',\'' I.M, r...;-....' . ~jj 101 :1-"2.." _ I~' 'i, . ~ , :.: ! fi'... M!. C~3 , ~ L J::i I ~ '~':t ."'" 7./ ~ : ~ ~ ~: .::~~s~ ~b \' ~ 2 5rol17,pf" ~ ':ii U \ . I, /""e".p~E , ~ ~ '" ~ i \-\t\M~ ' '"77/ ~ R ;:S::1 I () ~""';' /n?~fE ;' ~ \-",.:r ;' Iii._ " ::5A. ~ ' '2(.2: IL i ~ ' . I ~~~~! l'-:, '. I '_ 10'10 % ~ ~---/&.r_-.' \ \ <r ; \; \ ' ~ {..+. z1.&1-.D s ,.~~S--~ ""I ~V" ~ rrHA/U "I ~ 11 L ' to 2 79" ~./r. ~ "-l I ":~ '/.-,t>~ ~ I ~;;LE ~ 1'1 ~ I I E".,.cr. '\"'~\ 'I, ~ Ii' tc- ~ ~ '1;;: 1(~ovra> IS / ~,,,,,' '" I~ ~ ~ " ~ ~.. '" 2051/o)2f Fm J'8"I.p. ~ ~ '92-4 .oil r::.e..VIOlIsj! 'OJ i. "33.5 ~ :.Z>. II. "I Itt IIII?L1"." \ \ J't 2-5' b2 "'(, I ~ .If uJ. \ ~ I ..: " '-...\ ,1 (. I 2"1J~~t-.-I . II .~/ J~ /"=2(), , \.i;.: ~ ",Jr, /'~..._- --';"'-",' ',__"T. ""...vr."''''..../ I . FN~ ~")q I '\ - - - f;"...,p7 -- - - -- f;"t?,p7 - - - -",/ I hereby certify that thil lurvey. plan, or report Waf ".BU..J -..,. _ S8f1"Z'f''r8''W . ~ /~.:7,/4- - - ~ - rrepared by me or under my dlrcctlupervlllon and that. il iI./H iJ. 'am a dull' Relllllercd Land Surveyor under the lawl of ,oS> L! ~~_ '.'_ ,~) ,,,; .Cl ::.~(1,p /~1" _ ~~~:JUr...~......,........ ~ !-!...~-=-.:-~. ~"'::....z. -C"'.:'~~_ .p,&" 7' ~. t!-!.~. :tl b f!.12 Date...August..2.1.,..2002......RcS,No..,137.7.It.....,..:m..... u , 141 1': /.&.(1 , I % ~ ~ ~ ~ I ~ I ~ 17.7 ~, oJ ..... /f,'i K~ ~ I I .. '- ~ ~ ,) " .. '" \~ "If " "- ,n S'T. "e /4<:) . "". <J) . , I.. Im. L<<. "" ~"'''"'D4 4/~ ~ I, w...~ .&JN4'/' ~ ~ ('T_~/) , I, I, \""",,\\ .",' 8.4 I I. ~ .~ ~, ~'i ~ ~ ~ ~ ~ ~ \.i ~ ~ \) c;:s" ~~ ..... ~ L~r ~/ 75/1 ~I'r. ,\\\"'\"''\''r8.,~ -- , ,t!o ~ , \ R ~ ~ ,GA.e./NU ,~~ ,~ , '~ ~ ~ ~ ~ ".'.': "",' ,,' "-8.3 -- Q ~ I I ~ ..' .... . :o;::~ 113774 iron pipe set. CERTIFICATE OF SURVEY 6.'AffJ,&,r · Ind. mon, found as noted. BARRETT M. STACK . A Bearing system is assumed datum. STILLWATER, MINN. 55082 t. . O'flotl Ihown to 1lC1Itlna ItructUl'1I are MINNIIO'A IIGIITIIl.ID till meas. to the outside bUilding wall line, LANDSURVIYOR unless shown or noted otherwise. Tel. No. 439-5630 Underground or overhead public or private utilities, on or adjacent the parcels, were not located In conjunction with this survey, unless noted otherwise hereon. Overall parcel contains 15021 sQ. ft., more or less. SURVEY MADE EXCLUSIVELY FOR, Scott and Lisa DeMars, 603 West Churchill St., Stillwater, MN 55082 DESCRIPTIONI As Supplied 8y Client: (copy of Doc. No. 994826, Wash. Co. records) Lots 1 and 2, Block 9, Holcomb's Addition to Stillwater, Washington County, Minnesota. . CHI//eC#/~L ~a.' = t:t?,~. t? '/"&~r ~'t -1. ,,--NBl'''Z~'Jd'~ /''''h:'It?/~__ __', {';-".o.ic.'.t.:-~:-c::-~:~~~.77~ :':.'f;-.6.~~ ~ ~ rt:1~t~.~~,~.:~~--;.~. If ,..:-t.~..,.;,.P..J'+ I i '~:z:-:;-"" -'" ........ .~~.... 1/ I "F",,,. ,",,: iI' .. v, - ": .. 'I I NI ".z,"~. I.I? I '::: ~ iii I . !II O.48s;' I :;l..\.'? ... I I ~~I i A ,~""",\\"""",,~ h.j~I,I-----;'-" . J j j 6" T u. -, 191 : .: ~ I I ' ,;, \ ! _hip. /W. &"<::'3 , 1 . ~, ~ . '....... 7., } -j .- I h<opost:b I ^ ~ ~ . ~ I.~ FlA:tlAu' ~X;;--ry 2 5;-:~~ , ~n; ~ ~ ~ \i'l>.-l-\~ ;.,., ':-- h{:?Pfr '. . ~ ~ I~ ~;, ~ ' ,ZI,t ~ ; ~ ~ '~- \ Z;p. La:. "F ,. : I ~&7P",1D4 4~~ ~ ~ ' . I 51 L_.__ I~ I ! \ NA"L ~,1N"'/7 . ~; ... ' 10"/0 J2f - \ CTf?'/C-'f4/ ' 'l :-/&~-) . : ~~: '}tC'J ~ ~ ....<,(. I 6? ~~ J '.l.(J ~"'\\\.,\, ...,,' 8" I -- Z9.&'t. ;s 01 I I' :>. , OJ. J} I .J. ~ L or ~ I 7~11 ~"- "'I Z1NHAI'l:I. ,(, I:l 'I' \\\"""\"':-8./~ -- I'. 5 I;! "'1.. \ . "I ~ lie LIJ'" 2 7F1~"',f~ i ~ \ : ~!u ~ ~ t>.) I! ~ , !! fUl14{l(~-. ~ G;?,e.l16E ,'~ s ,~ ~ /Z" ~Q: , '" ~ .. I ""A,Pt.& .... !1N ~I lI. " 'J N " .. ,d.;ll ~ , \ ~ " I:;' ~ ZIb"... I" /7.7 .",,,,'''''....,..1 -- ~ ~:"\ . ~,(S ;;:- ~ ~ 4K1A~ v1 III .. "' I+.~ "''''''/ I I " ~ '~~~' '"fo e-C I I t ~" lJ~e~t> ~ \{. 1 ",I \r- ~ .. I /(~ ~ .. "111/ . ~.\,\,'. ~ S ;z..lTlp .LA1pa.v104sA ~ Jr.] . 2.!5/b JZI' ~ I ;2.,.,,"1 ..~-__... .H ~ ~;3.S'2- Jz"':.~.I.p. ~ I I~ , \ J't .+v& .,. -r-N'" D./h). \ ) I /.. ......\~~ _ ~o~'t. ~:I ~-IJ-"")~ ~ ~ 41141 PP """ 'rr. p",;:;:;r- ""1 ~ /. ,"",,-__ ----/. """--- -- ---,/" . F"~~'JN " F<? t?7 fi"p. &77 "I hereby ccrtlfy chac chi, ,uf\lcy. plan, or rCI,urc was D.~rSo.} -..,. - S89"Z~'r8'W oM. /(/Jt:1./4- - - -... rrepared by me .or under my direcr 'Ur. '.:~n and thac / t7 .4'1 W. &to am a duly R.tered Land Survcyor under the laws of - .LL "'"', Nt? th~~. \.~ tot:, ,") '_of = ~ '.N /~., " ""... .....Jt:(,...~............... ~ !..!.....';.ll..-,:.!.:/q.;:".,z" L"..=-'!:::":...- ;P,e",r ~. ~. 4/tft?~.9 tv: .$7: .e /dO ~ V) I I. ~ ~~ ~~ ~'i ~ ~ ~ ~ ~ ~ ~ ~~ ,~ ...... .I r ~ .~ ,,'" . . A!p,erH /"=2P' . Dacc...AuguSt.,2.1.,..200Z.,....Rcll.No...13Z7.4. ................ 3x "li.)it C . Immediate neighbors have similar lot sizes, and 611 W. Churchill St. is encroaching the side yard setback. 611 W. Churchill St. . . Front View 615 W. Churchill St. Rear View Please note the concrete curb/fence is the lot line Exhibit D Proposed Craftsman Four Square Plan THE WOODLAND is of the type of architecture that meets with favor wherever it is built. Besides having nine rooms, it is planned with a large front porch, 26 feet wide by over 8 feet deep. A study of the picture reveals many at- tractive features-the wide steps leading to the porch, the triple columns on either side of the porch, supporting an ornamental truss for the porch roof. All rafter ends on porch and main roof have exposed ends. The front windows have divided upper lights. The two front windows on the second story arc provided with flower boxes. Even the dormer adds to the symmetry of a harmonious design that is difficult to im- prove. Being planned on strict- ly square lines, every foot of [ . floor space is utilized to advan- , tage and the upkeep is small. . C.n be built on . lot 32 feet wide. $TOOP , (c~~: t I P~TRY ] -==-- - I ~ ;)HnV(:)~ ,-_... · \ K ITCHCN : TA&Lt DINlNq 1200M I 1 t-s'I Id.t L.__. n II J.-' (1 .'t) 1 DINING r II 1". TA&l[ h r--I ")"::1'~ iE It-S' l 1'2:-o'! ~ ~ -~,~----~ or. :..~ C4)[0 OP(NINj. ~ ,~. G-r.._ .. ~ :~j -i-" __J ~ ,I n ITVINC o.OOM ~ : : n 1"oS I 14'-2." e: I ReCePTION HALt a~ .s I ~ It-S'llt'-S' ~ I~ ilDiVtil1Oiil{ ~ : - ~---:OR~:-O' - ~__ ... ,,,.._~:'::.,:L~ ~ I~lmfl 'J!..eCWoodland No. P3025 "Alrfuzdy Cut" and Fitted ~49~ \&(0 11l'""""'-~lf~r~ J..., ==-:\&D~' ',I @I "I B R. " cr: Be ROOM 1~"'l~ ri iJ gf I IJO' '10~2' " \. tI. .i~ ,,/ ~\ ..._-~ .'-----r "'-___ FIRST FLOOR The Llvlnc R_m. The front door. gla~ed with a large light. and with sash on either side. makes an Im- !lOsing entrance. and furni~hes plenty of sunshine and air to the large reception hall. 12 feet 5 inches by 11 feet 5 Inches. In which is located the stairway to the second floor. As a wiele cased opening Is provided between this hall and the living room. which Is 12 feet 5 Inches by 14 feet 2 Inches. the combined space gives the ap- pearance of one large living room. thus allowing sufficient room for furniture. Including piano. The Dlnlnc Room. Size. 12 feet 5 Inches by 12 fret 6 Inches. Is directly back of the living room. It Is con- ne4;ted by a large cased opening. thus throwing the three rooms into one. when the occasion warrants It, Here Is Space for buffet or china closet, with plenty of room for table and chairs. There is also a closet for linen. etCo The Kitchen. It Is directly to the right of dining room. permits a handy arrangcment of rangc. sink and work table. and connects with large pantry In the rear. and hallway to thc reception hall In front, A closet. 8 feet 4 Inchcs br. 5 feet 4 Inches. Is located direct!). olf the first floor hal, This room can be used for lavatory, iewing room or closet. A stairway. dlrect'y under the main stairway. leads to the basement.. ..".. ~~ II BED ~0Qtv1 "lO~o;~;:il' ;~: ~[O "'OJ 0- I 1\ &to /i 1 &to ' t B~D\~M Bj~\~~ll Id.~' "10-7' 5 IC?:~ 110~7' . L_~ "-___.:l ~ _-~~ -i ~ ~ SECOND FLOOR PLAN Po.ch C.lllnc. .Clear DOlllllas Fir or P"cUic Coast Hem, Ioc:k; Flnl.hlnc Lum"', Hlch C..d. Mlllwo.k <oee pqe. 110 ..... 111); Int..lo. 000'" Five Croaa Panel DesllP1 or DOIlllIu Fir; TrI.... Beautirul Gralza Dolllllas Fir or Yellow Plnei MocIlcln. C..., Window.. CalUorala Clear White Pine; 40-Lb. BuJldlne P.po., S.ah W.lchtal Ea... T.ouc" .nd Down Spout I Chlc.co Dealcn H....w... <oee Plllle 132): Punt (0. Three Coat. Outalde Trim and Sid"": St.ln (or Two Bruab Coat. (or ShlnRle. on Donner Wall.: Sh.lI.e .nd V........ for Interior Trim and 000"; Complete PI...o and Spedllcatlon.. . Built Oil coucrete 10llll4atlon and excavated unde houle. We lUarantce eaough material to buUd lbl. hou... Price doe. Ilot IAclllde CllImoat.. brlcJc or pla.ter. See delCrlptloa of "Hoaor BUt" Hou... OA P.... 12 and 13. OPTIONS SM#' 1'1IIl,. .. 1'1IIl,.II',",", '0 IllIu 'M PIIJU qf IW04 "'.. 1111.00 ..".. S.,." 109, 0rlnII0' MPMI, ,""'11'14'1 1Il/W0"'," 11 ".". ''''140'' " wroo4 ,II'.,,,,. IJS.fID.. rIJ. 00 DNr,. Tria ou ,,-, lor "u"iota 11411,1/111", _.. .U ",..'':} _: 11110 00" SIII/". M.pII l"D/If" /.. ....... . h'..... 1101 J)() 111".. II 1 SECOND FLOOR The Bed. . . ....... The stairway leads to hall on second floor. that has direct connection with five bedrooms and bath. There arc four clothes closets on this lloor. The B...ment. Excavated basement with concrete floor. Room for furnace. laundry and storage. H.I.ht of Celli..... Firat floor. " feet from floor to ceiling. Second floor. 8 feet 2 Inches from floor to celllng. Basement. 7 feet from Boor to joist. What Our Price Includ.. At thi pfl,e lIuot.4 w. will fu.nlah .IIJh. m.te.lal to build thl. nl"...oom hou... 00",1. ne 0" Lumb." L.th, Rooflne. Bllt Grade'Clear Red Ced.r Shln,ltI: Sldln.. elrs, CfPreaa or Clear Red Ceda" B..rl: ~,__ "-__ .._.I ""_'_~_~___ .AA...... . . Exhi )it E 603 - 615 W. Churchill St. as they look today. 603 - 615 W. Churchill St with proposed future home. EX~1i-- )it F Four Square Homes within 1/2 mile of the subject property. . j ~ --'1.... ~ .J, -- ----::.,'1.,. "~ .t4 ~~ . Exhi~)it G . Renovation projects and new construction by Scott and Lisa DeMars 603 w. Churchill St. Before therenovation 15033 65th St. Before the renovation . '.':: '-<:';:.c--r '.' .,.' _ 'L~l-:" ::'~! 'I' '..", ~ . '-'. ' - .....' . . ..," ...... -. 1<' . _:"' ~ _~ .... 0.". + . ".. ',' --..',\ ,~~~- :...., ....-.;... .;;. '-PI J.'-",,'.L, 12192 Parade Ave. N. Built in 1992 603 W. Churchill St. After the rennovation 15033 65th St. After the renovation , ,- .-.- ".'-'__~- . ~ ~-:~~1:~~j , _. .- 8749 Lake Jane Trl. Built in 1995 November 20, 2002 . REFERENCE LETTbR To whom it may concern: I have inspected Scott P. DeMars craftmanship and skills in the construction and rehab of projects he has worked on. His workmanship is above requirements of code and his work is done in a timely manner. I understand he is applying for a variance at 603 Churchill st. for the purpose of constructing a new 2-story craftsman style home. This letter is in regards to his fine craftsmanship, scheduling and good character. Oak Park Heights Building Inspector ?;;-2~ 0:.. . . e . :. . LOT SPLIT - 603 CHURCHILL S1REET Request for support for lot split proposed by Scott and Lisa DeMars The following neighbors of Stillwater understand Scott and Lisa dedication to the improvement of the Stillwater area neighborhood. By witnessing the improvements of 603 Churchill over the years Their neighbor's would like to show their support by signing this petition. They are aware that any home built on the vacant lot in the future would be restricted to a "small 1920's styled four square home" to fit in with the character of the neighborhood. The under signed below have NO legal binding with their signiture's this is only a petition of neighborhood approval. This petition is to be presented to Stillwater planning commision for lot split of Churchill street propcdy. ~LiL 4:Y -U2/Yld -1J.. (/aJ e ~~-'--{.-LI;! Au-L. ~, /.2:.,. J-r;.1t1LL)c.LtiC ~.; ~~~MN W &.:,.(J~ ':J.f ~ nJ~~ Q-1~~r 5/3 \,.j, ~$'!'\I'LL Jt .sil'L L\N"At~1\ -0:<~b -J~{ ~tfl\~I:; -( r.[~~-re^_ ~ f);Jt;-- S-o~ ch.(.irr;h~i1 ~~J. w ~;~~~ \.;\ ~ c; \ "- W C\-\~,n.: ........u... 'v...) "'~IVU .:s<:){)~'<- .-)4.t.~- j _.\ ~ ~z.1 iJi'./~1 t'j/ttf:-U!Il.<r .5'1'w. S)"Z) 9 h- iX U/-YL;"d}?' , /.." ~ .:;1_ . J;)(~!dJJ.I!-,A-M1<21 '1JW~ ~~ L\A.,C)a'''4''JA... 10<':' \^_L Ck""Y' '_kd \ <;t ~ ef+, \ \ \~J" 4.l~N- ';~0'62 \' ~"'" ().~.(~ 7/!J- l{.J, C~~Jf.5rf ! \ ~v ~.,,~~. -1/,5' 1/).. ~t!.A;P~, ~a)d4l!/.{~Il' '. ~ 'J.4r1 W C.f:.u~c44/ r7.,..- ,€fJ/fu>ti';'~ (' !"t~.. '1L~ i;J I C'hL'dJA-iU, ....<;h) ~~ ~ 1I.1Jl'O_O-f ~i Q ~ f}- 1 ,\ I _.~ ~:-T~~~~~t-<-Jtv\.~ q/~ s. }-t~~, ~ ,A-e,ll ~ :~.:\ Ak;' . (" 1 ~ $.~ . . &ut. ~~, I L..l T i':~/ q" 5 ff.c/cp", /:, <- ~-r LOT SPLIT - 603 CHURClllLL STREET . Request for support for lot split proposed by Scott and Lisa DeMars The following neighbors of Stillwater understand Scott and Lisa dedication to the improvement of the Stillwater area neighborhood. By witnessing the improvements of 603 Churchill over the years Their neighbor's would like to show their support by signing this petition. They are aware that any home built on the vacant lot in the future would be restricted to a "small 1920's styled four square home" to fit in with the character of the neighborhood. The under signed below have NO legal binding with their signiture's this is only a petition of neighborhood approval. This petition is to be presented to Stillwater planning commision for lot split of Churchill street property. . .~-4f . 917 If" ft~~ ~- 2:>.. S\i I L-J.e.- ~hE>1\:~~'- )1.1'. ~~I(~ s+ 5 ~){~/~'I... .Jf</~<J-~Aj!~~!--,/ ~ 6~_ .~<?~J~ / _.... ( /(,'Y c.1 tZ:k(,l.,~-:& ~? ~r. ~~Wt~' ~ A^:- II~ ~t1t~;I~:'~-st-. '. l~, . s. -f,Jl:bmk ~ .' ~~2?f~~ .' (, 6 ? .._~/:.~ ?'~.~~-~ . .(;..../7 ....-..1; l~i . (if /0/ /r" ~ c~/lllJ-rS:;J.n :5'/ ~:w (f:~1~' dJt ~~;;-/~~~rx-- ~.(L~ y;~At5~.A q2l ~ &/-J;O ~ ~. 'U.8 ~~. f.{.c...w-7~ ~..f ~.J,.r\ U w~ ~Qr ~/- &J-'- q,.6 5. N-/1./7~/.JU-. " - .__..I1"L-("J~~.~ u,ID l~) (~Jl~/C-h(,ll,\MLI)~ . (;7' k..__ ,~.p::____06?- w. (11v-f (/.../ f 5r. CZ\Juv - VVl:CSIHUglUfl \"-UUllly - rlU}JI;;HY 1aAl;;;:) -1'a.)' 1UU111UP"lLJ laA J.U5""" J. VJ..., .o. .. WASHINGTON COUNTY . -' ,:,." ',- .. ,K~Jl COi'bId. PiOK:tor'.,ASfiQSsment, r4)lpayer Services ilnd EJQctions_ ' ,. powered by ,I. ;, /gOV,." Review Your Property Information This page reflects the information currently available in the county's system, Any prior payments made through this site will be reflected within 3-4 business days. Identification Information Parcel Number: 3303020210057 Property Type: R Municipality: STILLWATER CITY School District: STILLWATER ISD 834 Address Information Property 603 CHURCHILL ST W Address: STILLWATER MN 55082- 0000 Billing 00000-0000 Address: Watershed District: Escrow Information Escrow 1: Escrow 2: Primary Taxpayer Owner: SCOTT P DEMARS Co-Owner: Address: 603 CHURCHILL ST W STILLWATER MN 55082- 0000 . SeclTwp/Rn or Lot/Block/Plat and Tax Legal Description 001 009 HOLCOMBE'S ADD LOTS 1 & 2 009 HOLCOMBE'S ADD TO STILLWATER FIRST WARD Classification Homestead Classification: RES 1 UNIT Homestead: NON-HOMESTEAD Foundation Building Style: Year Built: Garage: Squ. Ft.: STORY & 1/2 1876 1697 Prior Year Sale Date: Sale Price: Unpaid: Acreage: 02/29/1992 $ 82,500.00 .34 2001 Estimated Market Value(s) Tax Payable 2002 Estimated M rkt Land $45,000.00 Total Due: $ 2,314.00 Est. Mrkt Bldg $145,100,00 Paid To Date: $ 2,314,00 Est. Mrkt Machine $0.00 Total Est. Mrkt Payment Status: Paid in full {. Value $190,100.00 Last Updated: 11/2012002 Est. Mrkt "Green Acre" $0.00 Plat Deferral $0.00 This Old House $0.00 https://washington.mn,ezgov.comlezproperty /detaiI.j sp?ezPropertyld=3 303020210057 11/20/02 LLUV ~ - ". U'>U1U,!:),"Vl1 ,-",VU.U.L) - J. J.Vp'-'l L) J. C,4d\."'':> - J."J .J. v....... .l. ..Vf-"....,.. ft..} .I. t".4..i'l. Taxable Market Value $184,700.00 Special Assessment Total Special Assessment $42.00 Installments: Installment 1-Taxes and Assessments Installment 2-Taxes and Assessments '~' .. ".""'" .....,'H'F There is no tax due at this time. If you have further questions about this account, please contact the agency. Due Date: 05/15/2002 10/15/2002 Total Due , -01 Back I Amount Due: $.00 $.00 $.00 For a detailed breakdown Or payoff on Special Assessments, please contact the appropriate Municipality. For more general information regarding assessments, contact Taxpayer Services at 651- 430-6175 or 1-800-927-4829. Copyright 2000-2001 EzGov and Washington County. All rights reserved. Privacv Policv https:/lwashington.mn.ezgov.comlezproperty /detail.jsp?ezProperty Id=3 303020210057 ... -0..... - v.. - . . . 11120/02 / 33-030-20-21-0057 Page 08/12/02 3:53:57 2003 Appraisal Plus 1 of 1 Req By: BARRY_STABER SCOTT DEMARS 603 W CHURCHILL ST LOTS 1 & 2 .'~MBE'S ADD TO STILLWATER 'r WARD Model Building Use Shape Modifier Quali ty Roof Structure Roof Cover Exterior Wall-l Exterior Wall-2 Foundation Heating Fuel Heating Air Condition Electric Plumbing Basement Adj. Bsmt. Fin Interior Fin 1 Trim Window Flooring - 1 Flooring - 2 Kitchen Appeal No of Bathrooms Bedrooms Fireplace Actual Year BIt Eff. Year Built Physical Deprc Functional Obs. Economic Obs. e,=,.a Physical ection Type 01 0105 B 70 03 03 04 00 09 01 05 01 01 03 02 0000 05 01 01 12 14 1 IH 04 1876 1982 03 000000 000000 000000 EX STILLWATER MN 55082 rl Si te Address: 000603 W CHURCHILL ST h SFR I ,11 I In , I Land Value STORY & 1/21 I I I 'Mise Value IRREGULAR I I I I IB1dg Value 7.0 GRADE I I 16 I I Total Value GABLE OR HI I I I I Ivalue By CAMA ASPH/COMP S I I I 28 I STE/ALU/VINI 34EP(284) I I N/A I I I ONE(854) I I STONE 1 I I CRWL I I Natural Gas I I 18! I HOT WATER I I I L9-, I NONE, I I I I IRCN 100 AMP CIRI : I 13 13 1% Depreciatfon Average I 110NE(44) 7 I IOBSOL 1/2 Basemen I I CRWL 1-14 I Building Value No I Y I I DRYWALL I 25 OHS(49S) I I I BOOK Softwood I I BSMF 190TQ(3C4)9 I Double Hung I 1 I BSMF I I HARDWOOD I I rl I I CARPETING I L-15----l L-IG I I PERMIT NO Standard I AREA FLAT EFF% E/AREA ACT% A/AREA EA/M HEATED 198 834 1 1/2 BATH I 198 520 04 BEDROOMSIBSMF 799 0.00 0 1.00 799 0 799112175 IOTQ 304 1.68 511 1.00 304 511 304 I Appraiser ICRWL 898 0.00 0 1.00 898 0 IAppr Date lONE 898 1.00 898 1.00 898 898 8981Use Code 1/2% YEAR IEP 284 0.00 0 1.00 284 0 INSKO 1**Additional Subareas Exist, See Draw Summary Sereen**1 I BSMF;OTQ (U19L2CRWL;ONE (U13L9U28L18EP(LI1D34R6U18R5U16 ) I I D16L5D18R18D7R14) L14BSMF;OHS (U7L20CRWL;ONE (L4DIIR4Ull) 1 EXTERIOR INID25R15UIR5U17)D19R16j I I 1 I I I 1 I I I I I I I I , I PAGE DATE QS 0798 HU 0292 Q 50,000 22,600 171,500 244,100 191,613 0.1050 0.0000 171,500 SALE PRICE 75,008 82,500 TYPE DATE AMOUNT RL 1198 10,000 RE 0898 1,000 NS 0496 15,000 JL03 JASON LANGER 2003 04/23/02 0105 STORY 1/2 HOUSE 15.00 STILLWATER C LI00 MI00 BI00 History Values Tax Year Total Appraised Value 02 208,700 01 190,100 00 170,200 MISC BLOG CODE 1 1 0100 2 1 OUO 3 1 0500 DESC Residential Gara SECONDARY GARAGE ENCLOSED PORCH LENGTH WIDTH UNITS l>.DJ PRICE EYB DT PCT ADJUSTMENT 22.00 24.00 528.00 18.26 1982 HF 10.50 1.00 12.00 22.00 264.00 .12.76 1970 HF 16.50 1.00 .00 .00 284,00 . 44.00 1982 HF 10.50 1.00 UNITS TP PRICE -----..----.....- ADJUSTMENT CODE/FACTOR -------------- 1.00 L 50000.00 .00 .00 .00 .00 LAND LUSE DESC ZONING 1 0020 RESIDENTIAL LOT Rl L 1.00 .) VALUE 8,600 2,800 U,200 VALUE 50,000 ,. . . . Outline for Citv Council MeetiBf! Initial Variance ReQuest Scott and Lisa DeMars, owners of 603 Churchill St., Lots I and 2 Block 9 Holcombe's Addition, requested a variance on the existing home on their property, so they could divide the two lots with the intent of building a Craftsman Style Four Square home on the vacant lot. The variance was needed because the new lot line would be within the 5' minimum required side-yard set-back from the existing home. Please note that the new home can be built within all current building codes and set-back requirements. They also needed a variance for impervious square footage of the existing home which exceeds the code by 3.5%. AOOfoval was l!iven bv the Planniruz Cc:mnnission on December 9.2002. After a thorough discussion, we were able to show that ~ The proposed home could be built at a distance from both adjacent homes that would meet or exceed the current fire codes (see exhibits A-I and A-2). ~ The impervious coverage is a non-issue, as there are 2 storm sewers adjacent to our property, (refer to file details). ~ We satisfy Minnesota State Statutes definition of hardship by meeting all needed criteria of reasonable use, unique circumstances, and character of locality. The Aooeal Mr & Mrs. Ehler's letter is requesting an appeal of the Planning Commission's decision of acceptance and approval of our variance. The Ehler's appeal states three possible concerns. All three ofthese concerns were addressed in great detail at the Planning Commission meeting with multiple solutions which meet or exceed city code standards. Concern # I was the creation of a "substandard lot". This is a misunderstanding. As the Planning Commission and the City Council can see, both lots in and of themselves meet or exceed standards set forth by the city code. As referenced from a memo written by Steve Russell, "With the variance approva~ the subdivision can be approved as conforming with the zoning requirements for lot dimensions and size." (Please reference written detailed presentation, lot survey and memo in file.) Concern #2 was lack of justified hardship. This issue was addressed and overcome at the planning meeting, and in the "Findings" on the original Planning Staff Application Review Form which state: "That a hardship peculiar to the property, not created by any act of the owner, exists," and "That a variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same district and in the same vicinity; and that a variance, if granted, would not constitute a special privilege of the recipient not already enjoyed by his neighbors," and "That the authorizing ofthe variance will not be of substantial detriment to adjacent property... nor adversely affect the comprehensive plan." The Planning Commission sets a high standard to be met concerning hardship, as does the Minnesota State Statutes, which clearly put forth a test which must be met. We have shown that we satisfy the Statutes' definition of hardship by meeting all needed criteria of reasonable use, unique circumstances, character of locality. Concern #3 pertained to fire code and drainage issues. These concerns were also discussed in great detail at the Planning Commission meeting. As stated earlier, the new home can be positioned on the lot so as to allow a maximum distance between homes that meets or exceeds the current building codes, and there are 2 storm sewers adjacent to our lot which dismiss the impervious surface issue. (Please reference written detailed presentation on file, and Exhibits A-I and A-2.) . . . The Subdivision ReQuest The subdivision of our 2 lots is based on the approval of our variance request. As stated in the original letter from the Planning Staff, the subdivision would be approved if existing home was within 5 foot side-yard set-back, or if the variance was granted. Our lot split and home proposal fit in with the "Stillwater Theme." In fact we would have been willing to comply with any conditions regarding building styles set forth by the Planning Commission to ensure this point, so as to improve the image of our neighborhoods as we are proposing to do here. Additional Facts Rel!ardinl! the Ehlers On December 4th, the Ehlers sent a letter to the City Planner expressing their opposition to our variance. Their letter stated, "We have been looking at an \:..u'-P~y lot there since we bought our place in 1968. Filling the lot with a big house will be hard enough to take...having one built within 3 feet of our property line is simply not acceptable to us." This is another misunderstanding. Please note that the variance concerns the lot line between our home and our vacant lot, not the Ehler's lot line, and that the proposed new house is only 26' wide. This letter was placed in our file and was thoroughly addressed at the planning commission meeting. (please refer to letter on file. The proposed set backs and house dimensions are shown in Exhibits A-I and A-2) The Ehlers have known us since we purchased 603 Churchill in 1998 as a HUD house. It took us a year to renovate the house, and we rented it out to a family in 1999. Knowing my history with rental property and the housing market, the Ehlers have on occasion asked for my opinions on these subjects. Last summer they mentioned that they might be interested in renting out their house, so I spent a couple of hours reviewing rental agreement forms with them. Also, within the last six months, Mr. Ehlers has shared with me his home's market valuation given by local real estate agent's with intentions of possible sale or rental of his home. In Sumrnarv This variance has been reviewed in great detail by the Planning Commission, and approved as proposed with no conditions. We have confirmed their decision here tonight by showing that we can position the new home to meet all current codes, that impervious square footage is a non- issue in this case, that we meet the criteria for undue hardship, and we have a petition signed by 33 neighbors in support of our lot split. Unfortunately, this appears to have become an issue of Mrs. Ehlers and her "VISUAL OWNERSIDP" of our lot, and not our rights as property owners, This proposal is offered in good faith to benefit the neighborhood by the prospect of building a home designed with the character and style to fit the "Stillwater Theme." , . . . --' THIS IS ADDITIONAL INFORMATION NOT TO BE PRESENTED FORMALLY On the evening of December 18th, Mr. Ehlers came over to our home for nearly an hour and conveyed his sympathies for our position. Once again we talked of our proposal to build and I gave him an outline of all my options to cUl1,'ently use the empty lot with or without a variance so he could explain to his wife our current land use rights. At this meeting Mr. Ehlers made this statement in front of my wife and me twice. **(here is a statement and quote that you can use at your own discretion)** "I hope in my heart of hearts that you win your variance and you build whatever you want on your land." This was John's statement but I will not bring this up in a public forum as it is not my intentions to drive a wedge between Mr. and Mrs. Ehlers. ChronololZical Order of Events ReqardinlZ Mr. and Mrs. Ehlers On August 15th 2002, we had a survey done so we could first try to establish if the existing home was completely on Lot 1 Block 9, and then, if a proposed home could be built on Lot 2 Block 9. The Ehlers were home that day while the surveyor was there, and were outside and talked with us for nearly 2 hours. We told them why we were getting a survey done and that this was only the beginning of the process. I also noted that since Mrs Ehlers had a property line dispute with the neighbor to our south, that I thought this survey would also help her to clarify their lot lines. During our conversation on August 15th Mrs. Ehlers said to my wife and me, "What you should do is split the lot then just sell the whole thing, it'll be worth more." We have spoken to the Ehlers several times since the survey was completed about our "proposed" lot split and housing plans. However, once we realized that we needed a variance, we never declared an actual construction start date. On November 21 st, I went to nearby neighbors carrying a proposal of "Craftsman style four square" homes and a petition to be signed, as you can see in back of original application. Our petition states twice that we are pursuing a lot split and we propose only a small 1920's styled four square home to be built. The Ehlers have a copy of this petition with our proposed intentions. . On December 18th, after the Planning Commission had "approved" our variance and subdivision, I met with the Ehlers in their home and explained to them in full detail our proposed intentions with the lot split and the future house style to be built. I fully disclosed everything I knew at that time, as our :final approval was to be held up by their own appeal. During this conversation, they wanted me to commit to "IF" and "WHEN" I was going to build a home on the lot. My wife and I had not set any plans other then "First" get the lot subdivided then take the next step as we have plans of starting a family and did not want to jump into the details when we ourselves need to take one step at a time in the city planning process. ** The Ehlers are appealing our "approved" variance, and yet they were issued a permit to build an addition with NO variance granted. This addition is 12 inches from the lot line and a mere 7 feet total from his neighbor's home, and has a window in the side of the structure which violates fire code issues, and yet NO variance was issued to the Ehlers. They want denied to me, that which they have enjoyed themselves. . ~ ~. . . . \ ~ Memo To: From: Date: Subject: (\-/ Mayor and City Council Steve Russell, Community Development Director December 27, 2002 Subdivision of one 15,000 Square Foot Lot into Two Single Family Lots of 7,500 Square Feet each in the RB, Two Family Residential District. Case No. 800/02-87 This application is dependent on the variance being granted for the existing building setback being considered as V /02-86. If the variance is not granted, the proposed subdivision cannot be approved. The subdivision is creating the need for the variance. Recommendation: Decision on variance. Attachment: Staffreport and minutes of 12/9/02. /-----; ~....... PLANNING APPLICATION REVIEW FORM CASE NO. 5UB/02-87 . Planning Commission Date: December 9, 2002 Project Location: 603 Churchill Street West Comprehensive Plan District: Two Family Residential Zoning District: RB Applicants Name: Scott and Lisa DeMars Type of Application: Subdivision Project Description: A subdivision of Lots 1 and 2, Block 9, Holcombe's Addition, into two lots. Discussion: The request is to subdivide Lots 1 and 2, Block 9, Holcombe's Addition into two lots. Lot 1 would be 7,510 square feet and Lot 2 would be 7,511 square feet. Both lots would be front Churchill Street. The previous case heard at this meeting, V/02-86, the applicant requested a side yard . setback Variance and a Variance to the percent of impervious surface allowed for thelot with the existing house. The Variance request is due to subdividing the lots. The existing house is built within the required 5 foot side yard setback. If the home was located within the required setbacks staff could recommend approval of the subdivision. Recommendation: Denial Conditions of Approval: Should the Commission approve the request, staff suggests the following conditions of approval: l.The Legal Survey to be recorded. Findings: The subdivision does not meet the development regulations of the zoning and subdivision ordinances. Attachments: Application form packet (see Case V/02-86). CPC Action 12/09-02: +5-3 approval . " . .' ..' . . . CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 1. No more than 10 rental units shall be parked on the site at one time. 2. Landscaping around the U-Haul parking lot to be completed by 6/30/03. If possible use taller trees for screening the northeast corner of the rehtal site. 3. No additional signage. 4. All revisions to the approved plan shall be reviewed and approved by the Community Development Director. Motion passed unanimously. Case No. V/02-86. A variance to the side yard setback (5 feet required, 3 feet requested) and a variance to the impervious surface (30 percent allowed, 33.5 percent proposed) caused by an existing residence lot split located at 603 Churchill Street West in the RB, Two Family Residential District. Scott and Lisa DeMars, applicants. (See Case SUB/02-87 below.) Mr. and Mrs. DeMars requested a variance to the side yard setback and a variance to the impervious surface caused by an existing residence lot split proposal. Mr. and Mrs. DeMars have a large parcel of property and could legally split it into two 7,500 square foot lots. The need for the variance arises with the setback requirements for the existing house and the amount of impervious surface covering the lot after it's been subdivided. The existing house is built 3 feet from the new property line. This situation causes issues in terms of building and fire codes. It appears that there is no other way the lot line can be drawn to ensure the existing house is within the required setbacks. Commissioner Ranum did not feel comfortable approving the variances. Motion made by Commissioner Middleton, seconded by Commissioner Wald to approve the variance to the side yard setback and the impervious surface located at 603 Churchill Street with the following conditions: 1. Must meet all building code regulations. Motion passed. 5 fore, 3 against. Case No. SUB/02-87. A subdivision of Lots 1 and 2, Block 9, Holcombe's Addition, into two lots. Lot 1 - 7,510 square feet and Lot 2 - 7,511 square feet, located at 603 Churchill Street West in the RB, Two Family Residential District. Scott and Lisa DeMars, ~pplicants. 8 " CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 . This case is related to the variance request for the side yard setback and impervious surface. Mr. and Mrs. DeMars requested to subdivide Lots 1 and 2, Block 9, Holcombe's Addition into two lots. Lot 1 would be 7,510 square feet and Lot 2 would be 7,511 square feet. , Motion made by Commissioner Middleton, seconded by Commissioner Peroceshi to approve the subdivision of Lots 1 and 2, Block 9, Holcombe's Addition, into two lots. Lot 1 - 7,510 square feet and Lot 2 - 7,511 square feet, located at 603 Churchill Street West with the following conditions: 1. The legal survey to be recorded. Motion passed. 5 fore, 3 against. Case No. SUP/02-88. A special use permit for a sign at Good Samaritan in a residential zoned district located at 1119 Owens Street North in the RB, Two Family Residential District. Troy Duncanson, Good Samaritan Center, applicant. . Mr. Duncanson requested a Special Use Permit for a new sign for the care center. The sign will replace the existing ground lit sign. The proposed sign is a 36" by 72" monument sign with a two feet high concrete base. "Good Samaritan Center" and the logo will be in white. The background will be dark blue. The sign will be internally illuminated. The location will be the dame as the existing sign. Motion made by Commissioner Gag, seconded by Commissioner Bealka to approve the Special Use Permit for a new sign located at 1119 Owens Street North with the following conditions: 1. No additional signage. 2. Flowers or shrubs shall be planted around the base of the sign. 3. To avoid the harsh glare of the bulbs, muted white bulbs or low voltage bulbs shall be used. 4. All revisions to the approved request shall be reviewed and approved by the Community Development Director. 5. The sign will have a dark blue background with white lettering. Motion passed. 6 fore, 2 against. . 9 - so I 5O\.":EO ",.4 50 50 50 150 ~ ~ ..--.-, ~ .......-Y.mn.-, o !~ Ii! !!! 150 1 0: h.,,, 5 4 3 2 .., 11 j~~Q'-:' Ii! 7 100.14 ~,"" .' -I , I o " ~! . 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PIw:Inll(651)43O-II75 PwaiI d1II1 baHd an AS40lI n'onMlion CUII'WlIlhn>lIgh:~3O,2002 ... printed". NawnlbW22. 2002 f (~ M'tlvA VIT OF PUBLICATION ~tillwater ~a?ette 1931 Curve Crest Blvd. Stillwater, MN 55082 (651)439-3130 Fax:(651)439-4713 11/29/02 State of Minnesota} ss. County of Washington} The undersigned, being duly sworn, on Oath, says that slhe is the Publisher or authorized agent and employee of the Publisher known as the Stillwater Evening Gazette, and has full knowledge of the facts which are stated. (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota State Statute 331A.02, 331A.07 and other applicable laws as amended. Printed below is a copy of the lowercase Alphabet, from A to Z, both inclusive, which is hereby acknowledged ~;;;zfhe size and kind type used in composition and C;:Zt' '~;i~~'7 .f /' \ . PUblirlAUthOrized Agent . Subscribed and sworn to or affirmed to me onthis 2-1~ dayof /lO;t/~~ . ( ~L~(<: Notary Pubiic I j . ,2002. . ~ i'~""'_ '- j'::ARK BEFlRIMAN i NOTARY PUBLIC - MINNESOTA :c7imissiOfi ExPires..~ -~::20.0~ "' - City of Stillwater 2164th St N. Stillwater, MN 55082 Invoice #: 00001706 Terms: Net 30 . Inches 3 Stillwater Description City of Stillwater Case. No. SUB/02-87, DeMars Request, Published 11/29 Price $4.03 Total $12.09 $12.09 Maximum rate per column inch under Minnesota Law: $16.90 per 12-pica column Sub Total Payment $12.09 $0.00 Balance Due $12.09 <. . I 'G' tte' NoVember 29. 2002 ; Stillwater aze u' B U'C' HEARING" ~r NOTICE OF..tR .. ' .'.. 'SUBDIVISI9N ., Notice is ~~re~~'~~~~:t~at te~=~~ \ Commission of the ,11:'f 0 Monday' Minnesota, . wilL meeL on . th~, December. 9, 2002.;- at 7 p.m,; In i C ncil ChamberS~at..$tillwater C~ tlall,! ou rih' Fourth" $treet, to consider a.! 216 N(l .., .' n<i (j DeMars for .1lI request from Scott a,c ~"2 'Slock'9:1 subdiviSiO~ of. ~?ts ~~.t~o I~ts. Lot 1 -. Holcombe s AdditloJ;"~tti:2 _ 7 511 SCJuare, 7 ,510 sq\lardElf~~~~'.!9rChili' Street W~. feet locate .alOVo>~IU... . .F.... ., l in the RElJvio F~il~,:Rlilsident., ."?, Case NO'!:_~, . .M . .' '(c::... .' . with ref~r- All person~ 'ishlng ~o ~ ~:a::ard at this ence to thiS ,r~~es.~ . . . meeting: .. '; ,... ',' ,~"~_d'''-~';T. '.: ~":;..:~;i~": ,r . Steve Russell" ,"i;;.,; , commllniI:'fDey~~~~e",~ Dlrectot,.ii29 :#1:"' ....:,",~:~~.,' ....~.~~_.....; .,~"; ~.1. __--~ - . PLANNING ADMINISTRATION APPLICATION FORM Case No: 6Ue/r>>-& , .' . Date Filed: Fee Paid: Receipt No.: ACTION REQUESTED FEES COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STILLWATER 216 NORTH FOURTH STREET' STILLWATER, MN55082 ~SpeciallConditional Use Permit $50/200 vVariance $70/200 ---..Resubdivision . $1 00 .JLSubdivision* . $100+50/lot _Comprehensive Plan Amendment* $500 _Zoning Amendment* $300 . Planning Unit Development * $500 _Certificate of Compliance $ 70 *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of supporting material is required. If application is submitted to the City Council, twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete application or supporting material will delay the application process. :....Address of Project &03 W..~lArt'J\J II <t;1-. Assessor's Parcel Nci.-3363bW2-l00S"' (GEO Code) Zoning District e..'2- Description of Project S~ DttrA+e. Lo+ I t.1CJfLJ-ot? B I k... C) . JJo(f.lwn~.~ ~t~ t)Y\ ,'V\ ~r ~(}A' lvl "~V'f.'AA-~yY1~ 7- Sf-Dr-U . ,. . ~ r "I hereby state the foregoing statements and all data, information and evidence submitted herewith in all respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply with the permit if it is granted and used. " PROPERTY IDENTIFICATION Property Owner Y-D ~ vv1 U~))f ){a.-::s Mailing Address &0:2.::> W. c.kLt....C(,v'U St:.. City - State - Zip~ II uhAt r, . M AI t;S1f~ 2- Telephone No. flIS,) L{.~-fJ~14 (\ _I J (;\ n11 . Signature~ ;. ~_.'11 LaA< _. (Signature is required) Representative Mailing Address City - State - Zip Telephone No. Signature .' (Signature is required) ...... LLot Size (dimensions) tbO x 'so . yt.-and Area IS' ....(')() &;( (+) . -',:...,-.. Height of Buildings: Stories . Principal \.S'" Accessory I SITE AND PROJECT DESCRIPTION Total Building floor area 25D<:) square feet Existing square feet Feet Proposed square feet Paved Impervious Area 3i3 square feet No. of off-street parking spaces l./ - 6"" H:\mcnamara\sheila\PLANAPP.FRM April 12, 2002 . . CERTIFICA TEOF SURVEY o Ind. 113774 iron pipe set. . BARRETT M. STACK . . Ind. mon, found as noted. Bearing system is assumed datum. STlLLWATBR, MINN. 5508Z Offsets shown to existing structures are MINNISOTA IUlGISTIKID meas. to the outside bull ding wall llne, LANDSURVIYOR unless shown or noted otherwise. rei. No. 439-5630 Underground or overhead public or private utilities, on or adjacent the parcels, were not located in conjunction with this survey, unless noted otherwise hereon. Overall parcel contains 15021 sq. ft., more or less. SURVEY MADE BXCLUslVBLY FOR, Scott and Lisa DeMars, 603 West Churchlll St., Stlllw~ter, MN55082 Notes: DKsCRJP110N. As Supplied By Client: , (copy of Doc. No. 994826, Wash. Co. records) Lots 1 and 2,.Block 9, Holcomb's Addition to Stillwater, Washington County, Minnesota. u $7: N Ci) \ :'\.\.\....... ,,\.\.. ':'....,.3 .~ # *'. AI".erH /"=Z()' IL. -. . . \ . . . . Memo / To: From: Date: Subject: ~ Mayor and City Council Steve Russell, Community Development Director December 27,2002 Subdivision of One 27,500 Square Foot Lot into Two Lots of 15,800 square feet and 11,760 square feet in the RA, Single Family Residential District. Case No. SUB/02-83 This item was reviewed by the Planning Commission on December 9, 2002. After the hearing, the unanimously recommended approval of the lot split. Recommendation: Decision on lot split request. Attachments: CPC staffreport and minutes of 12/9/02. r', /- PLANNING APPLICATION REVIEW FORM CASE NO. SUB/02-83 . Planning Commission Date: December 9,2002 Project Location: 1602 Greeley Street South Comprehensive Plan District: Single Family Residential Zoning District: RA Applicants Name: Robert and Carol Greethurst Type of Application: Subdivision Project Description: Request to subdivide 27,500 square foot lot into two lots of 11,760 and 15,800 square feet in the RA, Single Family Residential District. Discussion: The request to subdivide a large single family lot of 27,500 square feet into two lots of 11,760 square feet and 15,800 square feet. An existing residence is located on one of the lots. The new lots meet the size requirement of the RA Zoning District and the existing residence (garage) meets the setback requirement for the new . lot line. Recommendation: Approval Conditions of Approval: 1. Drainage and utility easements shall be provided as required by the City Engineer. Attachments: Application. CPC Action on 12/9/02: +8-0 approval. . . CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 The Commission was concerned about drainage issues. Mr. Zuber stated that the yard slopes towards the lake. There will not be an increase in impervious surface. Motion made by Commissioner Middleton, seconded by Commissioner Gag to approve the variance to the rear yard setback for the construction of an addition, deck and a 120 square foot accessory structure located at 716 South Owens Street with the following conditions: ' 1. The addition shall be similar in style and materials as the main structure. 2. The garden shed shall be reduced to 120 square feet. Motion passed. 7 fore, 1 against. Case No. V/02-82. A variance to the front yard setback (30 feet required, 29 feet requested) for the construction of an addition to an existing porch located at 523 West Moore Street, in the RB, Two Family Residential District. Todd and Erica Fultz, applicants. . Mr. and Mrs. Fultz requested a variance to construct a 6 ft by 10ft addition to an existing front porch. The existing porch is built 29 feet from the front property line; the addition would stay the same distance from the property line. Mr. and Mrs. Fultz are planning a two-story addition to the east side of the house and extending the porch to the east will help create a symmetrical balance to the house. Motion made by Commission Gag, seconded by Commissioner Middleton to approve the variance to the front yard setback for the construction of an addition to an existing front porch located at 523 West Moore Street with the following condition: 1. The addition shall be similar in style, color and materials as the main structure. Motion passed unanimously. Case No. SUB/02-83. A subdivision of Lot 11, Block 1, Linson Addition, 1602 South Greeley Street, into two lots consisting of Lot 1 -11,760 square feet and Lot 2 - 15,575 square feet in the RA, Single Family Residential District. Robert and Carol Greethurst, applicants. . Mr. and Mrs. Greethurst requested to subdivide a large single family lot of 27,5000 square feet into two lots of 11,760 square feet and 15,800 square feet. 6 CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 . An existing residence is located on one of the lots. The new lots meet the size requirement of the RA Zoning District and the existing residence (garage) meet the setback requirement for the new lot line. " Motion passed unanimously, Case No. SUP/02-85. A special use permit to conduct an outside U-haul trailer and van rental business at 227 North Main Street in the CBD, Central Business District. Leverne Stefan, applicant. Mr. Stefan requested a Special Use Permit for a U-Haul business located in the Maple Island Hardware Store parking lot. Ten stalls in the northeast comer of the Maple Island Hardware Store parking lot have been designated to park the trailers and vans. There are 25 parking spaces on the north side of the hardware store and 5 stalls on the east side of the building. . The parking lot will have screening. Three foot high trees were recommended by the HPC for screening. The landscaping will be .completed by 6/30/03. Commissioner Peroceshi inquired about parking the trailers and vans in the baGk of the building during the day, but because of daily delivers this is not an option. Commissioner Ranum requested that taller trees be used for screening materials. Chairperson Hultman was concerned about the trucks being downtown. Commissioner Middleton felt that the business would take away from the downtown area. Motion made by Commissioner Ranum, seconded by Council Representative Zoller to approve the Special Use Permit for a U-Haul business located at 227 North Main Street with the following conditions: . 7 .' PLANNING ADMINISTRATION APPLICATION FORM Case No: Sbf;~ Date Filed: ,~IJJ..II03- Fee Paid: .,,;/stJ Receipt No.: ...<.... , . ACTION REQUESTED FEES COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STillWATER 216 NORTH FOURTH STREET STillWATER, MN 55082 _Special/Conditional Use Permit $50/200 Variance $70/200 . _Resubdivision $100 -l(Subdivision* $100+50/lot _Comprehensive Plan Amendment* $500 Zoning Amendment* $300 _Planning Unit Development * $500 _Certificate of Compliance $ 70 *An escrow fee is also required to offset the costs of attorney and engineering fees. The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc~) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of . supporting material is required. If application is submitted to the City Council twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete application or supporting material will delay tf application process. PROPERTY IDENTIFICATION . Address of Project 1 irJ 0 ~ G r" PAJ.I e.U S+' 5.' Assessor's Parcel No..33; n30. ~O, ~ . 00 ~ ~A '. (GEO Code) AA" . J j lC ....... "- Zoning District. Description of Project 'v \ tn.nr ~LU:>.rJ.1 ",VI S L~. "I hereby state theiEore oing statements and a~' data, information and evidence subm!tted ~erewith in a! respects, to the best my knowledge and belIef, to be true and correct. I further certIfy I will comply W/i the permit if it is g nted and used. " . Property Owner.Bwe.r.J- aj...- farn I ~sf- Representative \).~J~ ~ Mailing AddressJ1,D;)' (,.r.., 41 JJ I I S+' -;:) I Mailing Addres \ r," l ~ , .L ~ City - State - zipSillu>>-+er (Y)"'-L 5S08~ \\\~" Telephone No. I) Ll3q~ K"iS'l./ L./ Telephone No. ~ . Signature ~// Signature ~ t~ . . (Signature ~r\)ft1:d) . Lot Size (dimensions) 7t:> x J fa 8" Land Area I J 7hD S.-P. Height of Buildi~gs: Stories Principal I\i.I A- A I ccessory " I ~. I SITE AND PROJECT DESCRIPTION Total Building floor area square feet Existing square feet Feet Proposed square feet Paved Impervious Area square feet No. of off-street parking spaces H:\mcnamara\sheila\PLANAPP.FRM April 12. 2002 SUBDIVISION CODE OF THE \,,1.11 OF STILLWATER f 32-1 . PA . (1) Name: Address: .t'lU!iAPPLICATION FO~ . I<tJb(u'.~ ~ &rol' 0("e.elJ1LtfS.d- lloo~ G~p_""l~~ ~+. OS. ~; '1l...l')~.pJ"1 . m f\.l 5:.,S"2)g'"d- 1< D be.r.... ( IP '5 I) '"1 q - ~ b 3- 5 Telephone: CLArn I ~"f;I) 4.13'::;- ~ ~u I (VI) ( 14'5 J") 434 - ~'XLI-(j - . ,. _n .(H) (2) Name of proposed development: I\J / A- I Number oflots: One- rI.\\/~ApA r..n+n -t.wD (3) Legal description: LO-f: II L~(1~ J1dtJ ;~~ Size of .... '.....erty in acres: ~A.. 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TheIlraMJlg...... ....lor...... ...... q. w.lliftC/lCIIlColny IIIl1li1 ............,--..... aa.-: W......~...,....OlIlra "'- (851)43D4B7S PaR1Il....t-.d..AS4llllWonnatlc:fl ~1tInR4III:~3O,2OlI2 _~ .......21.2D02 ~ 53.71 ; ~l$> .OS "~ I\.JV . ~ .. .7. ~ j~ % '8 ~<O .......... ~ (]l o o w ~ ~ o ~ ~ .78:~2._'~ C~ ../~~ ~9t ~I 85.00 <D <D ~. ~N ........ - Q V I ').I I;t\ - 131.64 VJ VJ "- Q r ; ~ I i - () I I. if I - , ^ ! m~_+ 0 ~ r 5.$ l . ~~ 1;'- · .. . !!l '10 85.00 ~ (]l o o w fl\ 168.00 '7t>/ \J . "i".St' """''''..,. ~ , .~;':./ ,~ -'1' '. "J. , .~' '~hl"1.. l ... rJ "4 . . ~'d'" .. ,.~ e ::- .152.28 ~ ........ 180 246.93 79.79 '8 ~~ ..........0 95.00 ~ ~ 0'> 0'> . en '- ~'l7' .,.>. o \ .eu1; .v'v, ~ w ~ co I\.) ~ ~ ~ <D ,/ 86.27 j~ '8 @ -- 86 . . . Memo To: From: Date: Subject: Mayor and City Council Steve Russell, Community Develvp.lu.ent Director {l/'" December 27,2002 Request for 15 Lot Subdivision, 14 Residential, 1 Commercial, Located West ofCR 5. Case No. SOO/02-63. This application is a followup to the previous Comprehensive Plan Amendment and Zoning Amendment for the site. Yet to come is the final design of the project and final PUD approval. The subdivision shows private streets and the necessary utIlity connections to service the property. The Planning Commission heard and approved the subdivision request at their meeting of December 9, 2002. Recommendation: Decision on request Attachments: Staff report, minutes and preliminary plat. . . . PLANNING APPLICATION REVIEW FORM CASE NO. SUB/02-63 Planning Commission Date: December 9,2002 Project Location:Parkwood Lane Comprehensive Plan District: Townhouse Residential and Business Park Commercial Zoning District: TH and BP-C Applicants Name: Tim Nolde Type of Application: Subdivision Project Description: The application is for a 15 lot subdivision, 14 attached single family residential lots and one commercially zoned lot. Discussion: The comprehensive plan amendment, zoning amendment and planned unit development concept approval for the project site was reviewed by the planning commission on July 8,2002 and approved by the City Council on August 20,2002. As a follow up for development, the owner is now proposing to subdivide the site into 15 lots, 14 residential and one commercial. Besides the subdivision, final planned unit development (PUD) design review is required for the residential development design and bank design. For information, the PUD design gUidelines and conditions of approval are attached for use in reviewing the subdivision request. Most of the conditions will be used to review final PUD plans for the residences and bank. The subdivision utility/drainage/grading plans were reviewed by the engineering department with specific comments (attached) that c~m be accommodated in final plans. . County Road 5 access and right of way improvements are controlled by Washington County Public Works and will require their permit approval. . Also, the grading and drainage plans will require Brown's Creek Watershed District approval before improvement plans can be finally approved and constructed. A comprehensive trail/Sidewalk plan shall be constructed by the developer in lieu of park land dedication (see attached trail/sidewalk map). The proposed 15 lot residential/commercial subdivision is consistent with the recently amended comprehensive plan and zoning ordinance. . . . Recommendation: Approval Conditions of Approval: 1. A comprehensive trial plans and its improvement shall be constructed in lieu of park dedication as part of the utility improvements and completed before certificate of . occupancy is issued (See attached map for location of sidewalks/trail). 2. All comments from the City Engineer shall be incorporated in the final plans before the plat is recorded. 3. An access permit from Washington County shall be obtained before final subdivision approval. " 4. The drainage/grading plans shall be approved by Brown's Creek Watershed District. Attachments: Application, preliminary plat and improvement plans SUB/02-63. CPC Action on 12/9/02: +7-1 approval . . . CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 Chairperson Hultman called the meeting to order at 7:00 p.m. Present: Commissioners Bealka, Gag, Middleton, Peroceshi, Ranum, Wald, and Council Representative Zoller Absent: Commissioner Teske Others: Community Development Director Russell APPROVAL OF MINUTES Motion made by Commissioner Peroceshi, seconded by Commissioner Gag to approve the November 13, 2002 commission minutes. Motion carried unanimously. Case No. SUB/02-63. A subdivision of a 3.71 acre lot into 14 residential lots and one 1.7 acre commercial lot located on the west side of CR 5 and south of Curve' Crest Blvd in the TH, Townhouse Residential District and the BP-C, Business Park Commercial District. Time Nolde, Anchobaypro, Inc., applicant. The comprehensive plan amendment, zoning amendment and planned unit development concept approval for the project site was reviewed by the Planning Commission on July 8, 2002 and approve by the City Council on August 20, 2002. As a follow up for development, the owner is now proposing to subdivide the site into 15 lots, 14 residential and one commercial. Besides the subdivision, final planned unit development design review is required for the residential development design and bank design. The subdivision utility/drainage/grading plans were reviewed by the Engineering Department with specific comments that can be accommodated in final plans. County Road 5 access and right-of-way improvements are controlled by Washington County Public Works and will require their permit approval. The grading and drainage plans will require Brown's Creek Watershed District approval before improvement plans can be finally approved and constructed. There will be no connection between Parkwood Lane and County Road 5. Greg Wind, 6322 Stillwater Boulevard, had concerns with the required square footage for the townhomes arid losing his driveway. Mr. Wind stated that he has contacted an attorney and believes the project should be stopped until the square footage issue can be resolved. Mr. Wind was informed by Tim Nolde that 1 . CITY OF STILLWATER PLANNING COMMISSION DECEMBER 9, 2002 an easement has been granted to him for his driveway. Community Development Director Russell informed Mr. Wind that the square footage meets the requirements for townhomes. . Motion made by Commissioner Middleton, seconded by Commissioner Bealka to approve the subdivision of 3.71 acre lot into 14 residential lots and one 1.7 acre commercial lot located on the west side of CR 5 and south of Curve Crest Blvd. with the following conditions: 1. A comprehensive trail plan and its improvement shall be constructed in lieu of park dedication as part of the utility improvements and completed before the first certificate of occupancy is granted. 2. All comments from the City Engineer shall be incorporated in the final plans before the plat is recorded. 3. An access permit from Washington County shall be obtained before final subdivision approval. 4. The drainage/grading plans shall be approved by Brown's Creek Watershed District. . Motion passed. 7 fore, 1 against. Case No. V/02-70. A variance to the front yard setback (30 feet required, 12 feet proposed) for the construction of a new single family residence on lot north of 721 South Martha Street in the RB, Two Family Residential District. Rodney Bahr, Bahr Construction, applicant (continued from November 13, 2002 meeting). This item was initially presented to the Planning Commission on October 14, 2002. At that hearing the case was continued to the November 13, 2002 meeting for additional design information. The design plans were not available for the November 13, 2002 meeting; the case was continued to the December 9,2002 meeting. Rodney Bahr agreed to all of the suggested design changes to the home. Mr. Bahr requested a variance to the front yard setback and for driveway easement on the adjacent property for construction of a single family home. The size of the lot is 52 feet wide by 150 feet deep. A large pine tree is located midway back on the north side of the lot. . Ken Gillian, 722 Martha Street, was a representative for three other houses on his street. They are concerned about the additional run off that may be created and the front property line exceeding other the structures. 2 . . . r ~i '~wate[ ~ - ~ --- --, ~ THE BIRTHPlACE OF MINNESOTA . J NOTICE OF PUBLIC HEARING SUBDMSION Notice is hereby given that the City Council of the City of Stillwater, Minnesota, will meet on Tuesday, January 7, 2003, at 7 p.m. in the Council Chambers at Stillwater City Hall, 216 North Fourth Street, to consider a request from Anchobaypro, Inc., for a subdivision of a 3.71 acre lot into 14 residential lots and one 1.7 acre commercial lot located on the west side of CR 5 and south of Curve Crest Blvd in the TH, Townhouse Residential District and the BP-C, Business Park Commercial District. Case No. SUBj02- 63. All persons wishing to be heard with reference to this request will be heard at this meeting. Steve Russell Community Development Director Publish: December 27, 2002 CITY HALL: 216 NORTH FOURTH STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 ., PLANNING ADMINI~~RATION APPLICATION F~RM Case No: Date Filed: Fee Paid: Receipt No.: 62~ ~~ 3'f?!i . ACTION REQUESTED FEES \ COMMUNITY DEVELOPMENT DEPARTMENT CITY OF STillWATER 216 NORTH FOURTH STREET STilLWATER, MN 55082 Special/Conditional Use Permit $50/200 .. Variance $70/200 Resubdivision . $1 00 ..cSubdivision* . '. $1 00+501ll _Comprehensive Plan Amendment* $500 _Zoning Amendment* $300 _Planning Unit Development * $500 Certificate of Compliance $ 70 *An escrow fee is also required to offset the costs of attorney and engineering fees. . The applicant is responsible for the completeness and accuracy of all forms and supporting material submitted in connection with any application. All supporting material (i e., photos, sketches, etc.) submitted with application becomes the property of the City of Stillwater. Sixteen (16) copies of . supporting material is required. If application is submitted to the City Council twelve (12) copies of supporting material is required. A site plan is required with applications. Any incomplete application or supporting material will dela application process. PROPERTY IDENTIFICATION . Address of Project&ft;wOC;!J L/vJ11 Assess.or's Parcel No. (GEO Code) Zoning District Description of Project ON ~ eArN ~ P> (;) l L~l N (;, f l4 Fo ~ 7kt-'-. To WfV L*O.M.li j "I hereby state the foregoing statements and all data, information and evIdence submitted herewith j respects, to the best of my knowledge and belief, to be true and correct. I further. ~ ertify I will compl} the permit if it is granted and used. " ,'C ~) Property Owner ArN~A: V fRo 1 ":tIvc-. Representative . Mailing Address ~ () .. I L ~ Mailing Address City'- State -:-.Zip "), l~ ;V1A; '7;o'8'2eity~- Stat~~Zip Telephone No. C9S ( - .t{ ~ - <ff fl7 Telephone No. Signatu~ Hz~ Signature . 're '(Signature I~ required) (Signature Is required) . Lot Size (dimensions) _ x Land Area Height of Buildings: Stories Principal Accessory SITE AND PROJECT DESCRIPTION Total Building floor area square fee Existing square feet Feet Proposed square feet Paved Impervious Area square feet No. of off-street parking spaces H:\mcnamara\sheila\PlANAPP.FRM Apn112.2002 - . . ,......... . . . . ... t_u.__.;!'~~.___ ~ 3D = ~ = ~ ~.~--_..----- a:: < :.. 1l1. . I, '.. ," : '~' l!'~Il--;~:'~' , r ....~~.... · Doc: ...... . ... . . / - ... i ~!._..- . ... "U':::;"'- . .... LANe CUn.OT A . . .. =. ""/ ....~..........'1..,\ 1. . " / .....~ .-rto'f' ~~ ~ ~"v..i ~ J.- s 'l.~;" / Oe ..... I,., ~_ . I . . omor . ~IW ~w J:~ ~nlN -tt T.!INLJ n7N n7N 'IU.."W R11W IUOW . Vicinity Map . ..L ,-~. .----~.1 'T o Scale in Feet ........=::,...~ =-=~==-..<::::: =---:.,~~ =-...... c-ar~()lllIla ::::::="----- .......--..:. am ::"'~"""'ZI." . . It ".--1.,." .- - - ~ ~~~~~.'L-7r:'T'".::Ir.~..:!"~~~~ 'fr''''..... "_ ",,",l..._~_.....~_ R2IW R20W RI9W n2N DIN .1 .~ nON. >r ll, ~ T29N ~ n9N _ 1 128N 128N I' , ~ : I 127N Location Map R22W R21 W R20W Vicinity Map N E s ,0 ~ 200 Scale in Feet lONG lJ\KEESTATES, PHASE TWO AS P.ROPOSED BY: ANCHOBAVPRO, INC. TIM NOLDE P.O. BOX 119 STILLWATER, MN 55082 SITE DESIGN: TOMTEN ENVIRONMENTAL DESIGN P.O. BOX 272 MARINE ON ST. CROIX, MN 55047 June 21, 2002 ~..-,--, .~- . ~'"'~=--=~ " -- N . A 1 ": 200' s.anfARY sewER ...... STORMfEWER WATER MAIN &ofU- FOR MAIN s.anTARY SERVICE -------------- WATER SERVIce o "'N~iOLE . CATCHBASIN II WATERVAl.VE . HYCRANT ~ F1.AIREO END rIi' UFT STATION c: 0 i~ 'C_ 1f . . DATE 11/09/00 PAGE Be ......ft!!!.;:.. :;:..'1..\~\.:1=..~'i'~1 I:"~I,:,,~::,:,' - , . MEMORANDUM November 25, 2002 To: Steve Russell, Community Development Director From: Shawn Sanders, Assistant City Engineer RE: Parkwood Lane In review of the grading and utility plan for the Parkwood Villas project, the following items should be addressed prior to approval: . 1. Relocate the sanitary sewer and water so that it does not go under the pond 2. Justify the CN values used in the proposed storm pond calculations. They appear to be lower than they should be. 3. The plan shows the 18" outlet of the pond into the manhole on CR 5 . This manhole should be analyzed more in detail since the pipe out of the outlet is only a 12" RCP 4. Provide better detail on the ponds outlet structure. The information provided in the report conflicts with each other. '. 5. Provide documentation of the easement for the sanitary sewer and the water coming form Long lake Villas. 6. Final plans for grading and utility shall be approved by the Engineering Department. . . . . ,. .) JjPVp/o-c_Sb Conditions of Annroval 1. The park dedication requirement for the townhouse subdivision shall be provided with subdivision "pp" oval. 2. A CR 5 access permit shall be obtained from Washington County for the proposed driveways. '.' . '. . .. 3. Fencmg, landscaping, benning, retaining walls shall be used along the perimeter of the drive through driveway to screen headlights from adjacent residential areas. 4. The final design for the bank building shall be reviewed based on the architectural and site design guidelines. 5. The City Engineer shall review the drainage plan to ensure ponding requirements are met. 6. Drainage, utility and trail easements shall be provided with the subdivision on final PUD approval. 7. The detailed townhouse plans shall be reviewed by the fire department for access f:\ requirements regarding road width. tJ A monument type sign made of materials consistent with the bank building shall be allowe~ rather than the 20' pylon sign. A building sign indicating the name of the bank over the mam entry may also be allowed. 9. Heritage Preservation Commission conditions of approval are added as conditions of this approval. 10. The site drainage plan shall be approved by Browns Creek Watershed District before final plan approval. '. . . 11. The maximum height of the bank building shall be two levels and 40 feet. 12. A bank or similar professional office use shall be located on the commercial site. . 13. No vehicle connection between Cr 5 and Parkwood Lane. Attachments: Application and PUD plans and architectural and site design standards. CPC Action on 7/8/902: +8-0 approval. . . . HERITAGE PRESERVATION COMMISSION APPUCAnON REVIEW FORM CASE NO, DRJ02-38 Heritage Preservation Date: July 1,2002 pro).ectLocauOn: StIDwater BlVd between curve Crest and WHdpInes:, east of . Parkwood lane Comprehensive Plan District We$t Business Park District Zoning Di.h;ct Single Family Attached and Business Park Commercial Applicanfs Name: Tim Nolde Type of AppUcation: Design Review Project Description: Design review of planned unit development. for a 3.67 acRj mixed use residentiaJloffice development. Discussion The applicant is requesting design approve of a conceptuaf devefopment The development. will consist of 14 multHamiIy residential ~ Cll2 aaes; and one comm....~ bank With a drive thru en the remaining 1.61 acres. A site plan of the. . . development and the Architectural and-Site. Design Guidelines has been provided.. The- guidelines give the perspectives and goals offhe project. .. Recommendation: Approval as ~uo;.J. Conditions of Approval:. . 1. HPC will ~DduQ fiDaI de$ign ~}I&Vlt.l orthe~ -' ~lifdin.8 nw~r,.. ~'\>~~ andli~g plans nL..uthe p1ansarec...~ 2. AIr utilities $half be compretely $Creened ;1"",," public view. 3_ Atightingplan showing. the fbdure type, ~ Iocationandexlerior fighting intensity $hall be submitted with building permit pfaos for ~ tnr~ .'. .!:lnt'\"",,_I. AIlti.",hf{ '0- ShaIlbedirect&d. fromthesfreet8nd~ '~'.... . , ~"'YCIU ~-v ~ . . . . pr~ Ught sour<* shall be 'Shield$(ffrom dir$Ct view MdprQfecfed fQrm damag&by vebicles. 4. All landscaping shall be installed before ~ r~ or final project in+,~~ No project shallbe phased unless approval isgranled by the .PIanniog Commission. ' 5. Continuous concrete curbing shall be installed to separate parking areas fi'om 1anc:Jseape er$a$. . . :.......,: . . . 'S. Handicapped tJdl ;dng spaces and sigf.'lage, in comp-trance ,with ~tate" . requirements, shaD be shown on" building permit plans and inslalled before final inspection of the project. 7. The :oi.cet address of the building ~U.be clisp~y~d:inalacatiQn ~rou$:"" from the public street. . 8. The trash eooosureshall be made of a sturdy opaque masonry material, with. trash receptacles screened from view and compatible with the color and . materials of the project. '". " '. '. .' : . . . .'. .:. ' 9. All trees required to remain on site, as indicated on the plans, shall be protected by fencing or other necessary measures shall be taken to prevent damage during construction activity. 10. No roof equipment shall be visible to the general public. 11. All gutters, downspouts, flashings, etc. shall be painted to match the color of the adjacent surface. . 12. Construction projects shall conform to the City's Noise ordinance. Construction during the dry season shall mitigate excess dust problems. 11. A sign permit shall be required for all project signs. 12. Grading and drainage plan to be approved by City Engineer before building permits are issued. 13. Sign package to be approved by the Heritage Preservation Commission, including directional signs. 14. Exterior lighting plan to be reviewed and approved by the Heritage PreseNation Commission. 15. All security lights on building shall be downlil . . 16. All eXterior modifications to the approved plan are to be reviewed by Community . Development Director. " 17. Findings The proposal meets the intent of the West Business Park Design Guidelines. Attachments: Application Form/Site Plan :.... ......... LONG LAKE ESTATES, PHASE TWO . ARCHITEL I URAL AND SITE DESIGN GUIDELINES 21 June 2002 Goal: · Create a Well-designed transition from the County Road 5 corridor to the residential area using a mix of multi-family residential and commercial buildings. · Integrate a pedestrian pathway that completes a connection along the west side of County Road 5 and creates a gateway for the trail into the residential area. · Create a higher density housing opportunity. in close proximity to existing infrastructure, jobs and services. . Lot Coverage: · 60 percent maximum building and hard surface coverage. Pedestrian Access: · The project will provide pedestrian access via pathways along County Road 5, and between County Road 5 and Parkwood Lane. Building Design: . No franchise or prototypical commercial building design shall be allowed. . Commercial structures shall have a scale and massing compatible with the adjacent residential area. . Residential structures on Parkwood lane shall address the street with semi- public spaces (front porches, covered entries, etc.) and walkways from the entry to the curb. Materials . No concrete panels, standard concrete block or metal siding shall be used as exterior materials. .... . . Brick, stone, stucco, painted or stained wood siding is to be used as the main body of exterior materials. High grade, low maintenance materials may be used provided they achieve the same exterior appearance as the natural materials. . Detailing and materials shall be consistent on all sides of the structure. Height . All buildings shall not exceed 40 feet in height. Building Setback: . 40 feet from County Road 5 for commercial buildings. . 15 feet from Parkwood lane for residential buildings. t\\-t t\\f\ . 1 , -. . . . Parking: · Parking areas shall be setback 20 feet from public right-of-ways, J 0 feet from adjacent property lineS, bermed and landscaped. · Drives for commercial buildings shall be setback J 5 feet from public right-of-ways, bermed and landscaped. Landscaping: . Areas around buildings shall be planted with deciduous and coniferous trees that assist in blocking sight lines of parking facilities, and highlight aLL. active architectural features of the structures. The existing planting plan established along County Road 5 will be integrated into the landscaping of the site. . Over-stmy deciduous trees will be used in the boulevard of Parl<wood Lane to define the streetscape. . 40 percent of the land area shall be in permanent maintained landscaping, open" spaces and ponding areas. Screening: . Parking areas that can be viewed from adjacent roads or residential areas shall be screened with a combination of deciduous and coniferous planting and berming. Signage: . Commercial signs are to be consistent with the City Sign Ordinance. . A pylon sign is proposed for the commercial property. The guidelines for the sign would be similar to those used for otHer banking establishments in the area and. those specific to the County Road 5 corridor; maximum 20 feet high, 100 square feet in area and setback 15 feet from the property line. . Monument type directional signs may be used to clarify drive-thru and parking locations. · No residential signs will be used. Utilities: . All utilities will be underground and HV AC equipment will be screened from view. . Roof mounted units will be screened via roof configuration, waif extensions either vertical or horizontal. . Aff trash areas shaff be completely enclosed and screened from view by a structure of a design compatible with adjacent structures and landscaping. . Ughting: . Site lighting will be shielded down-lighting to eliminate glare between commercial and residential uses. . Maximum height of parking lot lighting shaff be 20 feet. . Walkway lighting, building lighting, site amenity and sign lighting shaff be compatible with the adjacent residential areas. 2 . . ~') '- e;;;:;;;;a e;;;:;;;;a ~ -.-J (BY OlHERS) 10.5' 60' TO FACE ~ ~ TO FACE BANK BUILDING (S CURE OF APPROXlIAAlE REPRESENT AnON - I t ~-921~ ' -- (B"( O~) ~ 0",,,.> ",Ie:... PH, " ~ 0 "'W. PUlLBOX OMI-1 P.P. 0,,':> ,,1. ",I' .I" ~E __ r\ . ~ p ( , -- ()1 '0,,'\.". ~v ) ~ CHURCH PARKING LOT t>" ~.., ~,o". "' /: ~v 0",0". )" l/" I ) " ,.,~ ~ '/ .. 'I . NOlE ~E TO BACK OF CURB J~-' ~' I ...,,"" .;J.!!..5' T \J 1 ~ ..," ,,1' .') 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" . ~". ~2 . ~:c b ....--.... ~o . ~, ., -@l \ i N~ I 0-; <IJJfII///iP ,,~ SlbVENS \ N ENGINEERS 1858 LMNGSTONB ROAD HUDSON. WISCONSIN 640111 SHEET DESCRIPTION GRADING, DRAINAGE AND EROSION CONTROL PLAN PARKWOOD LANE SlILLWATER. MINNESOTA I HEREBY CERllFY THAT THIS PLAN WAS PREPARED DRAWN BY MAS BY UE OR UNDER UY DIRECT SUP~RVlSlON AND THAT CHECKED BY RAR I AU A DULY REGIStERED PROFESSIONAL ENGINEER UNDER )!Mi. LAWS Of' THE STATE OF UINNESDTA. PROJECT ENCINEER JPD ( ~ ;? ." ___ PROJECT NO. 5020 . ~. t9...-.~ DATE 11/07/02 REG.~. //?'f Y~lELLLr/',,- FllOlAUE REVISIONS w1nr.STB\A.....)40..'\JI.....A~.COJ( (851)438-2076 (715)888-5819 PAX:(7111)888-5879 ) . .,-, '-' . --'" / , I '<. ,. . , . , ., -... . .... ./"" / "-- , ~} ,"'-:-, I , . , \.....:1 , . . , . .. , ~ " ' . I - -... " , , , I '.... '~'" I . , . ",-.. ..\. . , I 1\ . './ '. o N '0: I o l") ...: N ,.., I . Ilrl ~ L&.. o I~ IlL. o ~ ..J It; I~ J; . i"'--- I "-- ... .... .. , >. < . , .. .... , . \ " . , . - 4'02. / ,;' .;' R'S7 00' II .. " " " !::20~gt"-i::~L ............,:' ,",,;' .;....... .:....... ~" 80 "'ii- I, II " It /.~,( I ~:' \' ," ,;' \ c... \~j." ~/' '" " . <::> ,;;. / \::) ~;/' /~,;:' J' ~,/, . -- <(- ..:' .... ~ " ~. ~,/ Q.. ,;," " 80 " " ., .. h " ( . .p:-." . . . . . . . " ;. /20 ./"" '.. (. , -' , , / / , ~ / ,\, t " ,. \.... , . ' ............... " , e", .......... r ELY LINE OF LOT 5. BLOC.. NELY COR. OF LOT 5. BLOCK 2 1:10 . . . \' , . . I -. f , '.:' v ", (. , " .. . '. , . . "\ 4) ... ~. -\ .........~ () -....: :10 ~ .................. i- II -- , , , -- ()' ~ '"' ~ ~ ~ c, '\. ~ GRAPHIC SCALE IN FEET 'b, '<:> 0.,0;,'. <:> "'>~ 'V " ..: '<:> ~. 'i7 ~ ~ ." ~ ~ 'v ~ () <0 I'":....;~':....;-.- ~___ o 30 60 90 SCALE : I INCH . 30 FEET .............. . FOR THE PURPOSE .OF THIS SURVEY. THE IIEST LINE OF THE SII ("".SEC. 32 T.3/J. R.20 IS ASSUMED TO 8E1oR NORTH 00 DEGREES. 50 MINUTES. 10 SECONDSIIEST. LEGEND ,. , ..;. .. , .' ~ '\ " EXISTING CURB t GUTTER . IRON MONUMENT FOUND . BOUNDARY LINE PROPOSED LOT LINE / . , . PROPOSED CURB t GUTTER <. ,. I ' . , ., EDGE OF GRAVEL DRIVE - - - . PROPOSED 10 FT. DRAINAGE AND UT I LI TY EASEMENT UNLESS OTHERWISE SHOWN. . RECORD DIMENSION MEASURED DIMENSION . POWER POLE ,\ , ~ 1:10 -\ ......... ......... """ -\......... S LEGAL DESCRIPTION (R. ~ 1 ......... .~ '.~ ^' " .~ Connenclng at the nost southeasterly corner of SOld Lot 2: thence North 62 degrees 06 nlnutes 24 seconds West, bearings 'orlented to SOld plot along the southerly line of SOld Lot 2. 0 distance of \80.82 Feet to on angle point In SOld southerly line and the pOInt of beginnIng of line to be descrIbed: thence North 20 degrees 39 nlnutes 31 seconds West. 0 distance of 144.65 Feet to the southeasterly line of Parkwood Lone os dedicated on sold plot and SOld line there ternlnatlng. AND Lot 3. Block 2. Long Lake Estates Second Addition. Washington County. Minnesota, AND . That part of Lots 4 t 5. Block 2. Long Lake Estates Second Addition. Washington County. Minnesota. lying souther Iy of the follOWing descr Ibed lIne: Connenclng at the northeasterly corner of SOld Lot 5: thence South 32 degrees 44 nlnutes 00 seconds West. along the eosterly lIne of SOld Lot 5. 0 dIstance of 41.30 feet to the pOInt of beginning of line to be descrIbed: thence South 80 degrees 38 nlnutes 57 seconds West. 0 distance of lt5.60 feet: thence North 80 degrees 08 nlnutes 13 seconds West. 0 distance of 99.16 feet: thence North 71 degrees 49 nlnutes 26 seconds West. 0 distance of 70.tO feet to the west lIne of SOld Lot 4 and sold lIne there terMInatIng. AND Outlot B. Long Lake Estates Second Addition. Washington County. MInnesota. (M' Totol Boundary Area' 181.750 Sq,"Ft" or 3.71 Acres That port of Lot. 2. Block 2. Long Lake Estates Second Addition. Washington County. Minnesota. lying northeasterly of the follOWIng described line: Joo '"' ^' ~ ~ () CJ \. " . ,', '.' / / 1:10 "--~ ...I,'~ ~...I:IE\P1tAI<YCICO"AAICPRB.OCd 11-01-02 22x34 .-.30' .. '" tol 0 tol 0 :I: '" G) ,..: a:: II. w cc 0 ::: w > 0 z .. ... w ... ... :Z:' <I: G) Q Z >- 0 0:: ... <( "- Z a: I- u ~ <( '" ..J UJ Q CL ... ..J UJ W UJ 0:: :t: CL '" 0 O(f) ... 0<( u 3-1 UJ .., ~-1 0 a: 0::: - "- <(> D- o 0:::: ~ >- ... <( U ~ CD Z uo I U Z <[ . 0 .> - 0.::=: =.::", ~~;:; i.~ _..co till DOQJ _."I ~.c: &Ita: >t!!~. tJ~ ...... ~.- _.Q_o ~.. - ~ _::I =1;:; ~:ll: :i!!":.! ~.; :~-:-i! ""= ..o.u. >_ . .. c ". .1:_" c: c:_ _:;;5::1 ,.:,: )~;; ~- o .. o o ~~ l2: .. '"' - ..i:~~ .zlDi~ o .~t:.~ l2:~ .ii= - CD < III >oll!:.....1> 0= ll: fIilCDOCD::I >:;-:m p::...=%~ ~... '"'::I (I) 101 <"Ill "';;;:! ~ : ~~: IE""'" 0.. . p::"o..1Il ~ u~ IIIl ~ ... " , ,', '.' ......... . --........... / --........... I"---- / I --........... --........... .........J . ',' - .'\ '\ ,"~... I , , \. )1 '\ I I. '"" " , " ~ ' , , ---.. ,-, I ',' 1...", I ,'. '.' , \ .1 o N Ie;;, I . I ItD ~ u. o ~ ~ ../' ::>: V> U. o W Z ...J It; l\!i l; ", .-' ,-' '. / ... / ' >- , , , / /\ I , , I / ' - , , - ' <.. " , , " , , \ " , , '- 4=02' / ,;' " R=57700'//. " ~2~.gt5' - ~;; '-.;L -" ,," ,;'- ,~ i.J..J ,;' 60--:(.. " II II " !~,/ . "" ,;' \ " II '/j ~/' jl:::),::' j \J~// \., j ~ .;;' -- -- J ~./' , Q;- " ,....., If ~' "" ,/ Q. ,;:' 60 " " " 1/ ( /- "-- / o l"l I- 90 /20 f; I.:JO " -. , . , I v lW\ '. I " , .-' ,-' "\ 4) \ l.. 'I, ..... ... , > , ' , , ~ ^' " ,,<(- () "I.:JO ~ " " -- ()' ~ 1- H -\ " ~ ~ ~ "- ,~ l1.~ 0< w..J Zo -0 ..JO >-~ ..JO: w< "'a. o (() <:) <(- '" ~ <v o o N l"l ..,. ... " , , . ' 'v -0 () <0 <:) "- " / " <.. " /\ , <v ^' ,," ^''' S LEGAL DESCRIPTION " <(- <v ^' " ~ I.:JO " Total Bouldary Area = 161.750 Sq. Ft. or 3.71 Acres That part of Lol 2. Block 2. Long Lake Estates Second Addition. Washington County. Minnesota. lying northeasterly of the following described line: ~ ~ -\ ^' ~ -0 () \" \. Connenclng 01 the nost soulheasterly corner of said Lot 2: thence North 62 degrees 06 nlnules 24 seconds West. beorlngsorlented to ~ald plat along the southerly line of SOld Lot 2. a dlslance of 180.62 feet to an angle pOint In sOld southerly line and the pOint of beginning of line to be described: thence North 20 degrees 39 nlnutes 31 seconds West. a dl,stance of 144.65 feet to the southeasterly line of Parkwood Lane as dedicated on said plat and said ANDllne there ternlnot Ing.. ~~6 3. Block 2. Long Lake Estates Second Addition. Washington County. Mlnnesola. That part of Lots 4 t 5. Block 2. Long Lake Estates Second Addition. Washington County. Minnesota. lying southerly of the following described line: Connenclng at the northeasterly corner of said Lot 5; thence South 32 degrees 44 nlnutes 00 seconds West. along the easterly line of said Lot 5. a distance of 41.30 feet to lhe point of beginning of line to be described: thence South 80 degrees 38 nlnutes 57 seconds West. a distance of 115.60 feet: thence North 80 degrees 08 nlnutes 13 seconds West. a distance of 99.16 feel: thence Norlh 71 degrees 49 nlnules 26 seconds West. a distance of 70.10 feet to the west line of said Lot 4 and sOld line there ternlnat Ing. AND Outlol B. Long Lake Eslates Second Addition. Washington County. Minnesota. J.o- I.:JO fON'T-NX..DE\PARKWOOO\PARtQ)AE5.Qcd 11-07-02 22x'" 1-.30' I-< N iii 0 iii 0 = N II) ...: a: "" UJ co 0 ~ UJ > 0 z I-< iii UJ iii I- = <( (/) Cl Z >- 0 0:: I- <( 0.. Z a: l- v ::2: <( <J) .....J UJ Cl 0.. I- .....J UJ W UJ 0:: I V> 0.. 0 O(/) I- 0<( v 3:....J UJ -, ~....J 0 a: 0:: - 0.. <(> 0... 0 a:: 0- >- I- <( U z m UJ Z ..J V 0 I U Z <( )~; 0 ) ~~ ~" "..; .i- i; "'0> , "'" .. 0 0 CD ...':' Z ..CD ... . . "':S 1iI","'0 ";"'i~ 0 :0: 1::.0 ':S < Z f< .. . II) . l< >- ... :o:1I)~~ :>< 01-< III f:tJ II)=OlP > III 0 CD II) ,.........:x: ~ ",,1iI'!'f< D ",,=...Ill r/J 1iI<~~ "--;i :I:: ..1Il~< o~!:.:s E-< ~~j.j" ~ D Oil!: 0 lid = Do ~ ?:. -~" ~: .' MEMORANDUM January 2, 2003 TO: FROM: Mayor and City Council Diane Ward, City Clerk The Parks Board, Planning and Joint Cable Commissions are required to have Council representatives. ACTION REQUIRED: Discuss and pass a motion to Cll-'I-'oint one Councilmember representative to serve on the Parks Board, Planning and Joint Cable Commission. . ., " . . . MEMORANDUM January 2, 2003 TO: Mayor and City Council FROM: Diane Ward, City Clerk SUBJECT: BOARD/COMMISSION APPOINTMENTS DISCUSSION: At their December 1 ih meeting Council tabled appointments to the following commissions to the January 7,2003 meeting for further information or discussion by the new Council. Human Riqhts (should have 7 members - needs 5 members appointed) Jeff Anderson - is not reapplying Louise Watson - done Anthony Carr - wants to be reappointed - Ward 2 Michael Eldred - new applicant - Ward 1 Dan Cox - new applicant (student) - Ward 2 Rick Johnson - new applicant - Ward 3 Park & Rec. As a result of Council representative appointments there is an opening on the Parks Board. have received an application from Paul Donna - new applicant - Ward 4. P/anninq (should have 9 members - needs 3 members) Glenna Bealka - is not reapplying Dave Middleton - wants to be reappointed - Ward 4 Dave Peroceschi - wants to be reappointed - Ward 1 Jeanne Anderson - new applicant - Ward 1 (additional material received) Nick Kalambokidis - new applicant - Ward 2 Kirk Roetman - new applicant - Ward 2 Librarv (should have 9 members - needs 3 members appointed) Mary Lou Rice Gorski - wants to be reappointed Richard Hodsdon - wants to be reappointed Andrea Tipple - wants to be reappointed Joint Cable Commission (should have 3 members) ~ A primary member must be an elected official. The "Alternate" member currently is Taco Bealka. Mr. Bealka is also a member of the Chart. Commission and he can only serve on one commission. Mr. Bealka has indicated that he wishes to retain his position on the Charter Commission; therefore, the "Alternate" member position is open for appointment. Lynae Finney - new applicant ACTION REQUIRED: Review and decide appointments and pass a motion adopting resolutions for appointments to boards/commissions. . . // -----/ .""-- . . . _\I1emorandum ' To: From: Date: Subject: Mayor and City Council Diane Ward, City Clerk 1/2/03 Election of Vice Mayor DISCUSSION: As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability of the Mayor. ACTION REQUIRED: Elect a vice mayor and adopt Resolution No. 2003- , DESIGNA liNG COUNCIL VICE~MA VOR FOR 2003. .f' " · Memo To: From: Date: Subject: Mayor and City Council\n~ Steve Russell, Community Develvptuent Director I ~ I?ecember 27,2002 Community Development Block Grant (CDBG) Application for 2003 The attached CDBG application requests assistance for low and moderate income homeowners in the North Hill Public Improvement Project Area. The program, as proposed, would be a three year CDBG Program providing approximately $300,000 of assistance. The assistance would be targeted to low and moderate income homeowners. Recommendation: Approval of CDBG application for 2003 and authorize submittal of application (resolution). . . RESOLUTION 2003- APPROVAL OF 2002 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION WHEREAS, the CDBG application requests assistance for low and moderate income homeowners in the North Hill Public Improvement Project area; and WHEREAS, the program would be a three?year CDBG program providing approximately $300,000 of assistance. BE IT RESOLVED by the City Council of Stillwater, Minnesota, approves the 2003 CDBG application, authorizes the submittal of the application, and the Acting Mayor is authorized to sign said Agreement. Adopted by Council this 7th day of January 2003. Mayor AI I cST: Diane F. Ward, City Clerk .... . . . . Washington County, Minnesota 2003 CDBG Grant Program Application for Assistance I. General Information Applicant Name: City of Stillwater Contact Person NamelTitle: Steve Russell, Community Development Director Address: 216 North Fourth Street Phone: (651)430-8821 Fax: (651)430-8810 City: Stillwater E-Mail: srussell@ci.stillwater.mn.us State/Zip: MN 55082 Alternate Contact: Larry Hansen Phone: (651)430-8801 II. Project Information Project Title: North Hill Public Improvement Project Project Description: Improve storm and sanitary sewer, water, roads and other public facilities in the North Hill area, an area with many long time City residents on fixed incomes. This project is proposed as a 3-year CDBG project, 2002-2004. The assistance would be provided to qualified low and moderate income households for public facility improvements (copy of project feasability . study attached). Project Location: See attached map Which Eligible Activity Will Your Project Meet? o Acquisition of real property IlilI Public facilities and ~l'~ovements o Clearance and demolition o Rehabilitation o Code enforcement o Historic preservation o Home ownership assistance o Activities related to economic development o Renovation of closed buildings o Lead-based paint testing and abatement o Planning Which Type of CDBG Funds Are You Requesting? Amount Requested: . o Competitive Grant funds IlilI Formula Allocation funds (available only to cities and townships) $ $ 93.654.63 (2002), 3 vear nroiect Page 1 of 6 What Are Your Total Project Costs? $ 5.9 Million Which National Objective Will Your Project Meet? . 181 Benefitting Low and Moderate Income Persons (if you check this box, you must check one category below and answer the associated questions) o Area Benefit (at least 36.7% of people in the area served must be low- to moderate-income) A. In what Census Tract(s) and Block Group(s) do beneficiaries of your project live? (include maps) B. How many residents live in this area? C. What is the percentage of low and moderate income beneficiaries? D. What documentation did the Agency use? o HOD Data o Survey (If a survey was used, please attach completed survey.) Ill! Limited Clientele (at least 51% of the people served must be low- to moderate-income) A. How many people do you anticipate serving in the upcoming year? 10-20 B. Of those people, how many will be served with CDBG funds? 10-20 c. Does this project benefit any specialized population such as: o Disabled Ill! Elderly o Homeless o Other (Please explain) Most of the households needinll assistance are lonll-time City residents on fixed incomes . o Housing o Economic Development (at least 51% ofthejobs must be made available to low- or moderate-income people and onejob must be createdfor every $25,000 infunds) o Reduce or Eliminate Slum or Blight: (if you check this box, you must check one category below) o Area Basis (please include census track map or survey results) o Spot Basis (please attach photos of the project) . o Urgent Need Page 2 of 6 III. Project Benefit: Individuals Households . Number ofIndividualslHouseholds to Benefit from Project: How Many Low- to Moderate-IndividualslHouseholds to Benefit? 10-20 5-10 How Will Income Be Verified? IllI Income Verification Request Forms o Presumed Benefit (HUD presumes the following to be principally low and moderate income: abused children, battered spouses, elderly persons, severely disabled persons, homeless persons, persons living with AIDS, migrant farm workers) o Census Track Data o Survey o Other (Please explain) IV. Priority Needs A. Which Housing or Community Development Category Best Describes Your Project? (note: HUD requires that projects meeting high priority needs be funded before those meeting medium or low priority needs) . High Priority Needs - Housing o o o o o o o o o o Renter, sm. related, very low income Renter, sm. related, low income Renter, 19. related, very low income Renter, 19. related, low income Renter, 19. related, moderate income Renter, elderly, very low income Renter, elderly, low income Owner, very low income Owner, low income Special populations Medium Priority Needs - Housing o Renter, sm. related, moderate income o Renter, elderly, moderate income o Owner, moderate income High Priority Needs - Cvu..uunity Development o Parks / recreation facilities IllI Water / sewer improvements IllI Street improvements IllI Sidewalks IllI Sewer improvements o Youth centers o Planning Medium Priority Needs - Cvu..ml1lity Development o Neighborhood facilities IllI . Flood drain improvements IllI Other infrastructure needs o Crime awareness programs o Other anti-crime programs o Child care centers o Senior centers o Other senior projects o Cuu..uercial / industrial rehab B. Describe Why Your Project Fits Into This Category. The North Hill improvement project will provide low/moderate income households with public health and safety improvements. They can not afford without assistance. . Page 3 of 6 v. Project Budget Total Project Cost: $ 5.9 million Total CDBG Funds: $ 93.654.63 Percent of CDBG Funds in Total Cost: 1.5 , Expenses* (please itemize) Total Costs CDBG Funds Requested Easement acauisition $ 327.000 $ 1.172.277 $ 633.100 $ 1.526.565 $ 712.900 $ 1.527.253 $ $ $ $ $ $ $ $ $ . Street revo~truyn9~ Stonn sewer construction Sanitarv sewer construction Water main construction Ene:ineerine:, administration, contine:encv $ $ Total: $ 5,899,095 * Please itemize project expenses, using the following as applicable to your project: · Acquisition and Improvement Costs including purchase price, closing costs, site improvements, clearance of toxic contaminants, and other acquisition and iu't'." .'ement costs · Construction/Rehabilitation Costs including site improvements, construction (labor, materials and supplies). installation, permits and other construction/rehabilitation costs · Professional Fees and Personnel Costs including architectural, engineering and code inspection fees, surveys, appraisals, legal fees, hazardous materials surveys, project management, and other professionaVpersonnel fees Other Development Costs including relocation, financing costs, environmental reviews, environmental studies, and other development costs · Eligible Costs for Planning Projects . including professional services, project management costs, and other planning costs Page 4 of 6 I . . . ..' Complete for Acquisition an stantial Rehabilitation Only lBR 2BR 3BR 4BR Maximum Rent - FMR (Fair Market Rent) Monthly Contract Rent Number of Units Size (sq. ft.) VI. Narrative 1. What is the goal of this project? The goal of the project is to improve the quality of City public facility service to an area of the City that currently has substandard facilities. 2. Who will benefit from this project? The low/moderate income households, the North Hill neighborhood and the broader City of Stillwater. 3. Applicants requesting both Formula Allocation funds and Competitive Grant funds: Describe how receiving Competitive Grant funds (as a supplement to Formula Allocation funds) will benefit the proposed project. Describe how the project will be implemented if Competitive Grant funds are not awarded. Applicants requesting only Competitive Grant funds: Describe your organization and the extent and length of experience the organization has in developing, managing, and/or administering similar activities. Page 5 of 6 ,"" , VII. Certification \ I certify that the information contained in this application is true and correct and that it contains no misrepresentations, falsifications, intentional omissions, or concealment of material facts. I further certify that no contracts have been awarded, funds. cvu..uitted or construction begun on the proposed project, and that none will be prior to issuance of a Release of Funds by the program administrator, Signature of Authorized Official Date Name of Authorized Official Wally Milbrandt , Title Acting Mayor . . Page 6 of 6 ,~.: . . . ORDINANCE NO. 932 AN ORDINANCE AMENDING STILLWATER CITY CODE CHAPTER 30.01, SUBD. 8 BY AMENDING THE FEES THE CITY COUNCIL OF THE CITY OF STILL WATER DOES ORDAIN: Subdivision 1. AMENDING. Stillwater City Code Capter 30.01, Subdivision 8 is amended by deleting the following provision: Effective January 1,2000, the fee for collection per month shall be as follows: For each 30-gallon container .........,..,..... ............. .,...... ........ ....... .......$ 9.80 For each 60-gallon container ..........................................,..................$11.59 For each 90-gallon container......... ................ .............. ...... """"'" .....$13.45 Adjusted accounts,................,........................... .........,............... .....,. ,$ 7.35 For each extra 30.gallon bag.......... ............ ...... ..,.., ............ ........ ..." ...$ 1.50 F or recycling services........................................................,............... $ 1. 65 and adding the following provision in place of the deleted language: "The fees for collection per month are established by the City Council in the agreement negotiated with the City's hauler. Subdivision 2. SAVINGS. In all other ways, the Stillwater City Code and Chapter 30 shall remain in full force and effect. Subdivision 3. EFFECTIVE DATE. This Ordinance shall be effective from and after its adoption and its publication, whichever occurs last. Enacted by the City Council this 21 st day of January 2003. Jay Kimble, Mayor ATTEST: Diane F . Ward, City Clerk Published: Stillwater Gazette January XX, 2003 . . . Memorandum To: Mayor and Council From: Diane Ward, City Clerk Date: January 3, 2003 Subject: Set date for canvass of returns for Special Election DISCUSSION: The Special Election will be held Tuesday, January 28, 2003. Minnesota Election Law 205.185 Subd. requires the canvass of returns to be done within seven (7) days (before 5 p.m. on February 4). RECOMMENDATION: I would recommend that the date for canvass of returns of Special Election be one of the following dates: Thursday, January 30, 2003 at 7:30 a.m. Tuesday, February 4, 2003 at 4:30 p.m. ACTION REQUIRED: Set date and time for canvass of returns of Special Election. . . . . MemorancUffi To: Mayor and City Council Klayton Eckles, Director of Public Works December 13,2002 From: Date: Subject: Review and Update on Public Works Facility Change Orders and Final Contract Costs DISCUSSION . The Public Works Facility Project is 99% completed, The work remaining includes some site work that cannot be completed until spring, corrective actions in the main building, and potentially an addition of a small overhang over one of the exit doors, Attached is a contract summary change sheet and a change order request log. The change order request log shows a net contract increase of$76,683. Ifthis is modified to remove items that were requested by the City and not a result of unforeseen conditions during construction, the amount quickly goes to the City's favor. As shown on the change order request log if we ignore the salt and sand building and the telemetry system that is being paid for by the sewer fund, the total change orders to date are approximately $65,000 in the City's favor. Ifwe also remove the fuel island, an item added after the project was started, the change orders are a net positive of a $120,000 in the City's favor. Change order #12, hopefully the final change order, will formally be presented at the next Council meeting. It will include the 13 highlighted items on the change order request log plus an additional item for wall furnishings of approximately $2800. The result should be a final change order of about $16,000 presented to the City Council at the next meeting along with the semi-final payment request from Dew Corporation. RECOMMENDATION Staff recommends that Council pass a motion directing staff to prepare change order document #12 and bring the final invoice for the base contract from Dew Corporation to the next council meeting. . Stillwater Public Works Facility Contract Change Summary PR / ASI/ Cost Date Cost Item # RFI # Description Reason Submitted Submitted A'ppr()v.:<~d Status 1 _._.J'_R_ 1 _ ,!,!e~ast to block. wall panel chan~ 1 $ (193.149) _11/07/01~'!_jHJ3.149)_CO #1 __ 2 PR 2 Va-riou.~,,,i',a-,,ges fromlJian revi"w 4 $ 42.878 01/22102 $ 42.878 'CO #3 ~ ---RFI 3~c;iC~nditi~~ MH 1 3 ;$-3.276' 01/04/02' $ 2.978 'CO #2 -4' - . ' DE><1.u_ctfor permit costs 1 $ (28.598). 01/22/02. $ (28.598) CO #3 5 "-R Ll'.!ovide 2stop elevator in lieu of 3 stop 4 $ (3.095)' 01/22/021 $ (3.095)iCO #3 6 ASI 7_S~!,g~to mason'l'.'Nalls 1 i $ 673. 01/25/02' $ 673 !CO #4 L__..sg_R,9,__A<l(j~ilT1!"ex ~ck 1 $ 281 04/02/02. $ 250 .CO #5 . 8._--"'-R..~_,~C~"!,g~_"-t.,, window 127 and door 27 1: $ 806. 03/11/02 i $ 8()6 i CO #5 9 PR 6 Provide Metal Wall Panel for Salt/Sand 1 i $ 4.284' 04/02/02' $ 4,284 i CO #5 10 ---'pR~,-'.P.It"';:n!ltiv~r:()()fi,:,gsystematlowslopeareas 5: $ 19,321 05/06/02' S 18,160 [CO#7 11 Fuel Island 1 , $ 64,731 06/07/02 $ 64,731 :CO #6 -12---' PR10--Revisions to fioor finish materials --'---1--~$- -=Jlt?~f=06717I02T~(~,~~)'CO #7 _...1.3__. .- -.. cr~<.!iiIo~l~b-"cated ~hies ladder --~--_L_-<!&~L...96/17/02 LL_j!c611~U;;() #7 14 Additional fire extinquisher and cabinet . 4 $. 90. 06/17/02' $ . 90 'l-U #f 15 ,piovide:.a~ition~~EIl"'OOd & insulation _-=,__-:-:!_-=:=!~,__ 8,635-__.:::Q~19/02T=":]'-,-635 :CO #7 16 - Provide ~alt~~-,,-~dJ3tor~g~.!'.ll~!Iit~____ ~_,~_,_2_~,OQ.0 __(HI12/()~..J__~43,000 ,CO IIa ____!r.._ ,--,- -_Ielern".lrysy5:t"nl...,______,______ 1 _$_ 140,201 _07/31/02 $_140,2~:C0#9_ 18 ,AS127 ".B"lIardS and HM changes 1 ~: $ - 2,9'2'8' 07114/02, $ -- 2,928 [CO #10 --..!~= =":'_=_Re~~~t3}~tfugsfOr SP-l 2~-Ts-'-- ~~4. 07/23/02' $ 874lCO #10 20 . Provide stainless duct in wash bal 2. $ 842 08/21f02 $ 842 :CO #10 =.11=--=== :- ',:~odit,.:dLJ~t~Ga;:age for MUA & Exh",!~ ~[$---3:zoT-08721/0T$-3:207ico #10 22 ______}vfO_difyQI-l..dc>or tr~ck & operator at door 61 5: $ 2, 132.._,~~21/02 J.~.1}2_L~O #10 _ ,-n--__,__F'aint_ce.ilingi!'g.<'t:a9.~___ -i--....1~L.$__Jl.921 07/23/~2, $ ~21,.f()...!10 --~<I..----", MO(jify,w.!!1clO\\i at receotion ! 1 ' $ 488' 10/07/02 $ 488 1 CO #10 25 --~,u____,l\dclf.ti9,n,,!~..clJit and device for portable lift 1, $-926. 10/09/02 $ 926 ! CO #10 26 _~______.__,:..M()dification wall & ducts at mech room #203 12 '-L,__SQ73 i 09/09/02' $ 2.073 ico #10 -~!..._,c___, - __-,\ddi~()n.a-'-tl(l~gers for~l'!inkler -~----~~___:_$__2~468 10/09/02 $ 2,468 ,CO #10 28 Provide chase foroil sink drain i 1 , $ 357 . 10/09/02 $ 357 ! CO #10 ~29-- --- ---Mo\lesIrU~iliatE"r;;irig-[()r_~rll.~__-=-==.l__.J____i_ $. _. ~~ 757:"_.!91Q9/cg_~____..!,5J i CO #10 30Changebreakers forSiren , u 1. ; $' 281' 10/09/02 $ 281 ,CO #10 =~~~, .'~r~~ii~ed~~zai~~~;f;~~~:rn~~~_~~"=~~==~a,:".JJ~{==l~&i~Er-:-H~}jgg :~~ _...3.3____ -- -,- ,F'royide.2:i..rigat~'!iine and RPZ to ball field i 11 $ 3,929' 10/13/02' $ 3.929 ICO #11 34 ----,-.P.BE3_~_Ligl1tirlgatwashbay. 1S--i$-2~154' 12/03/02, $ 2,gi~[.gOIt11 35 ,Add man door at wash ba)l L 4 1$ 2,777: 12/03/021 $ 2,777 !CO#11 36 " ---'-ReiocaieFOC-----'-___ -: 4 I $-4ii--12/03/02T$-----421-rCO#11 -37-~==:=___~C~editiorpaverl~:slajjation -and stee~irlg -:~-1--=[f:=---l2~Ol~L_.l2ZQ3t02. $ _~j~4..CO #11 _~8 --_~d<l.ed_~!'ouJltic,al~~ir1g _ : 2 j $ 328 12/03/021 $ 3281CO#11 39 ~__~/c:>.ca.!e. feed and disconnect for elevator . 5 I $ 348 I 12/03/02, $ 348 I CO #11 40ASI #.32 (relocate unit heaters) I 1 i $ (1,573) 12/03/021 $ ..J.!2.?:~~CO #11 41---'-,____cF'rovide urethane foam at various locations I 1 --U~--...3285L'!...2/Q.3/02 i-~~"585 l~O #11 42______9_m~ lJl1it Pri~"-W'O-"<-------L.---.!.___!JuJ~9.416L_~!..o}~cg+-L~{29,41~w:0 #11 - 43 1______,!'~#8_,___ 1 1 f $. 1.913 I 04/26/02, $ .1,913 iCO#11 44 ------ -- .PB!I~J~orre~on tCl.Cha"g,,_Order AmountLL_c=rT,__-=.:T@uC---0~iii6io2": $_ -- -~161_ic:o #11 -'--.;,~--,---.Beroute_~a.te.!dl(lsandSprinkleratwashbay. 5! $ 6.158' . 12/03/02, $ 6,158Ico#12 ---~--- ..f.J\ddi~()~(lI_~k for ASI #29 - . ____-T-- r-S'----{930--' 12103/02i $ 1.930 :CO #12 .. u'!? O,mit Un~t Pric,e.!:Vo..I<.(~rt1f - -_ -:1=':=-:'-=[~=-=-(1.6!Q86L-=i:22?~?:] _(16.086) I CO #12 u,-,4.ll.-u..._,Acl<litionalgranu.!tl.' iJT1E.ort per 12/16/01 LOU---'__..?~L,L_~4.96_ -!1~.2!.f().2J $ 9.496 ICO #12 49---------_-'-Modify_I~,Heate..rTlountinginroOml03 f 5 i$. 6,725 12/27/02!$ 6.725iCO#12 50 : . :Misc, electrical changes 1~n-4;oo6---12/27/02TS--4:906rCO #12 ~1-==--=~=~'3emoY~.!'r1d.!.E!locate ftuejor UH.:3....... r-----n---l :47~:!_=12i27102r_s_ 1,470 i CO #12 52 ~----,.F:lJ.ll1i~handinstallfiredepartmentlockbox 4 1$ 151 i 12/30/02'.$ 1511CO#12 53 ; -----'-~radley 300 at Myrtle Lift Station 1 ...lL 676 I 12/30/021 $ 6761CO #12 54 'Provide 24" x 24" plaque 1 I $ 800 [12/30/02$ 800 CO #12 55 iCredit for work comeleted bJl.Ei!Jlforces 2 IJ 16.175\ 01l02/0~..L~~)}CO #12 56 fModifysouth end of valley gutter 1 $ 1.930: 01/02/03 [ $ 1.930ICO#12 57 ---------rProvide and install two ohotoelectric eyes 1 $ 785 f 01/02/03: $ 785 ICo #12 58 _LEarthwork at City ditch west of site 1 $ 1,275 I 01/02/03: $ 1.275 tCO#12 Totals I i . , " i Original Contract Amount $ Approved Change Orders $ New Contract Amount $ Approved Cost Awaiting Change Orders $ Contract Amount w/AII Approved Chances $ ----._~-.---~---------~~~ 4,585,608 320,844 4.906,452 I - i-. 4.906.452 , -----~-----_. 1 2 3 4 5 6 70%} 4% 1% 14% 11% 0%1 100%1 Change Orders 1 $ (193.149) 2 $ 2.978 3 $ 11.185 4 $ 673 5 $ 5,340 6 $ 64.731 7 $ 17.476 8 $ 243,000 9 $ 140,201 10 $ 27.254 11 $ (12.886) 12 $ 14.041 . Total $ 320,844 1 of 1 As of: 1/2/2003 . . . Stillwater Public Works Facility Change Order Request (COR) Log . Amount Amount COR # Description Submitted; Approved : Date Submitted Status 1 PR#l $ (193.149)L.LJ193.149)-', 11107101 CO#l ~-=:'::-=-=~'ijR-#2 -=--==--_ $ 51.507 ! ,12/18101 Rejected for revisions 2R PR #2 $ 42.878T$-'42,87S----o1122102 CO #3 '-----3'RFI #3'- $ 3.276 : $ 01103102 Rejected '--3RRF~~- $ 2.9781 $ 2,978 '. ______01104102 CO #2 - , __.i.Qeductforoermilcosts $ (28.598): $ (28.598) 01/22/02 CO #3 --=. __5 PR #3 2 stop elevator in lieu of 3 stops- (3.095): $ (3.09~) -'- 01/22102 CO #3 6 ASI # 6 - Thickened slab for hoist '-$- '-- 482 i $ -, ----01125/02 Rejected nfK~]it'-:<:'~a~~t~sJo...l'!l1l~onry walls--------- ..i--613'-$--- 673 _ 01125102 co #4 n____8..ER#,5__,____ - -- fu'-- 806: $ 806, -. -""-03111102CO#5 --. _9 Addition ..2f_Simplex Lock ,-'$"--- 281 ,$""-"250- -, ---03/25102 CO #5 10 Provide Metal Wall Panel for Salt/Sand ---$-'--4.284"'$~84. ------04102102 co #5 -==~~'-'jp-R.II~~==,-='::-'::"':'- - ,_ _~_ _.1~1~-1.._ .h9!.'f-=-__-':::::=~o~2.E'li)2'co#11 ,l.?P_RP1.__,_ -_____ $ -19.321: $ 18.160 ,- 05106102 CO#ll ($1.1611.. 13 PR #10 --~----$--'ii;726) $(7.726">- - -r56/17i02 co #7 ,__J..4Fu~!'-slarl~____ '$ -64;731 i $ 64.731 ,----06117ioicO #6 --- _J5(~~E1clitfo!..!a~i~~d ships ladder in lieu of Alum_ . - $ -- n:683Y$-,1':683j' - - '--06117/02 CO p7 -- _.16.A.dditi~~lJire .E1xtinguisher and cabinet , $ ----- __90~-n-90' -, --06-i17IOi-co #7 - 17 Cost to relocate venlfor flammable waste. .-,- -$--"1:698;-$ .,-,-. '06/17/0i'Rejectect-- =~==-- f8}'TC;vici.e ad~.ili.~~!jJ!YWo~ sheathing~.!rl.SlJI,----_T__ __ 8~~~==- $_!l,~5=L-==-Jl~7i~]Juo #7 19 ASI#27 - Sollards. HM changes , $ ,...2.928. $ 2.928 ' 07/14102 CO #10 =-"':=_20 ~Rj;inoveiOotin~is---=--- --=--====--' T' ,-' . -874'$ 874- - 07123i02 co #10 ,-- ___2..1.E'a~"-I.c_e.~ir1_gJ.r1..g~.@ge -$---9~921-n-9,921-c---~-Oir23102,gO #10 __,__.?.?I.eI.E1..~try~ystem $'- 140.201:-$-M0,20'--- - -07/3-1102 co #9 - -- _2.3Iv!()clity,du~t..~arks D~partment -----___~~~_=_i.'3J8-$'---'---- ~=~~..::.~-=-i[8].?1JQ2 Rejected ,13 R~o.ditycl!Jct at Par~.p..E!p<l!lment$ - ~.'.648_' $ -- ..::.__,___09f()!1/0.?_,B~jected - 24 R2 _Mo.<lify,clUC!.~~ Par,ks Department $ -, 1.931 :-$ 1.931 ., 12/03102 CO #11 ___'::__.2.~F'rovidE!stainles,.-d-uct at wash bay --$---' 842' $ 842T-----OSI21102CO #10 25 Modify duct at Garage for MUA & Exhaust $ 3.207 ; $ 3.207 I " 08/21102 CO #10 u -26 Modify OH door track & operator at door 61 ., $ ,2.132--:$-------:z:13T- ---- 08/21/02 co #10 - - =~~ 2T~0~ghi;; futu~erestiooms at 2nd floor-- -- , S'-'--'2:B9s'T- .. _ -T --, 08/21702 Bejected -- 28' Provide RPZ required by Water Dep!. ' $---2)00 "'$-~-----o9709/02 R~ected ---28R-provideRPz';:;q;Jirediiy Water Dept.-$ -"1~574--$------'-;5i4T -- -12103m'2 co 1111 ---- 29 Change breakers for Siren ~$ 281 i $ 281 T-----10i09102 CO #10 30~odificatio':'-wall & ducts at mech room #203 :-.L- 2.073 i $ 2,073--L......._OJllQ~Q.L~Qit10 31 Modifywindowatreceolion $ " 488 $ 488 ",,10107102 CO#10 ----32-Additional circuit and device for portable lift --:f .. -"92-6 --$-----~126;-- - .. -10io9i02"Ceiliw :=-33~t.dC!iij(;;l~~.rl!:jers for sprinkler $--' T46a:-$ -2,46S----_=_ -10io-9/02-CO #10-- 34 Provide chase for oil sink drain ---$ - .- - '-35Ti-$'-----'35i'[---- - -:'0109102 CO #10 35 Move-structural framing for crane ' --'$-----757--$ 757 . ,---10/09102'- co #10 -36 - Prc)vide 2; iITigationline and RPZ to ball field--- $ - -- -3.929-: $ 3.929---- -= 10/13/02co #11 37 Add canopy at door13 -:-- ,--'-s-- 5.269T'----:- - - -- 10121i02 Rejected .. '-38Painl ';t1-03:106 &-107 ----------'--S'-z7,1"s2'T--- ,- m -'---11/04IOicRejected ---- 40-R 'FiR E3-= Li9- at washi)ay.- ___ . .$~~-2.154--;-$ - ,,2.154 :------'12io3i02'CO#11 .:~.,__~4I[I1~roi!e__, arlch'iMi1kfe,.raliWa$tilffi;Vl&li;j.'~;[$";';~S6;t~~I$'''''6;t58;Bt/,t,-Jg[Q~lQ.?LQ.tiliQge'Or'Oell#12;~ 42 Add man door at wash bay . $ 2.777 [$ 2,777 i 12103102CO#11 --43Relocate FDC- r-$----421~4211-12103/02, CO #11 - 44 Credilforpaverinsta"ationandsteeledg~_<.?,018)' $ (2.018): 12/03/02 CO#ll --- ~~_~cl.d.E!..d acoustic,!I~~g $ 328 . $ 328 : 1.21.Q.3~Q2 CO #11 46 Reloc'!te feE1cl And disconnect for elevator i $ 348 i $ 348 ~! 2/03102. CO #11 47A~#32(.r..elocateunitheaters) [$ (1.573):$ (1.573)1 12/03102CO#11 48 Provide urethane foam at various locations ! $ 3.585 i $ 3.585 : 12/03102 CO #11 -".", '4ilJAililmo~l.wQfgJQi;ASI #~9]1i~~1~.IiiU! i~~t;'lfff_~9M'~~~1~~2/03102rChanQe,0I'ae't:':#.'f !.".~_. 500milUnitPriceWork : $ (29.416 i $ (29.416)1 12/03/02 ,CO #11 ,o/,\,~: ' :51 [OmifUnit 2/2ZlfJ2 · 521Ji,ooi,tiOnal. 2127:102 53IMoilifyIR12J27t02 SP;ff''-' 54IMisc:ele 12/27/02 <!'Pi 551 Remove a 12/27102 0 ig:)\'i,'" 561Fumish aridmsraCfir 12/30/02 C '.!!7j[;. i,~',',",.57tAl.i,Ei'n,", Bra 12/30/0,2 C i'KJi,;j,,,, 581Provide 2 2/30/02 C ~t.,,~&~ 591Creoitfor 1102/03 0 60 I MooifY so 1/02/03 61!Pro\(ide an01/02/03, C ; 61t'Eai'thworkal .01/02/03[0 . . As of: 1/2/2003 . ..'- . Dear Mr. Kriesel- My name is David Riehm. I am a 13 year old Star Scout :from Ward 4, and I am writing this letter to tell you what I think. about the proposed measure to give the City of Stillwater unlimited liquor licenses. What Famous Dave's is proposing, Mr. Kriesel, is not simply a measure designed to give it a hard liquor license. This measure would cause significant changes in the way restaurants are planned around here, and the consequences of this would be disastrous. The increased availability of liquor would make it easy for underage drinkers to obtainalcoho~ and even the legal sale of liquor would hurt everyone but the vendors. Drunk driving and other forms of<lrugac1diction woUld become mote common; arid ViOIencewotiId aIsO go on theupnse, tlianks to the in",~o;..aSe in drinking ofthe major "~laJ.ler drug", alcohol. The types of businesses and institutions set up in this town would take a turn for the worse, and our reputation would follow. In short, the measure would mean. nothing good and everything bad fur the city. The limitation of liquor licenses was put into effect for a reason, and we have no better one to dismantle it. Please, use all political influence at your disposal to discourage voters to vote for this measure. If that fails, enact a system to scrutinize requests forlicenses, or anything else within your power, but please, don't let this just slip by. SincerelY'fj ~ ~ ~, . . . .. ~. Metropolitan Council Building communities that work January 3, 2003 The Honorable Jay Kimble Mayor, City of Stillwater 216 N. 4th St., Stillwater, MN 55082 Dear Ma~ ,) Q '( The Metropolitan Council recently approved grants to local units of government for assisting with the clean-up of polluted sites. These grants are funded through the Council's Livable Communities program Tax Base Revitalization Account. I am pleased to inform you that the Metropolitan Council approved a grant of $124, 159 to clean soils for the Lofts of Stillwater project on Main St. This grant was one of the twelve polluted site remediation projects approved last week. Currently through this Livable Communities account, the Council has approved nearly $42 million for 119 projects in 25 communities throughout the region. These funds have helped or will help to clean up more than 940 acres of polluted land. The new businesses placed on these sites will create approximately 11,419 jobs and increase the tax base in the region by more than $28 million through private investment of nearly $1.5 billion. The Metropolitan Council is excited about working with local communities through the Livable Communities program. The state Legislature created the program in 1995 to link jobs, housing and transit in the region. Working in partnership on this program we know we can build better communities and a stronger region. This will help improve the quality oflife for all our citizens. Congratulations on the award of this grant, and do not hesitate to contact me whenever you rs to iscuss regional issues. {;}C~ ~/ T tl Mondale, L etropolitan Council www.metrocouncil.org Metro Info Line 602~1888 230 East Fifth Street . St. Paul. Minnesota 55101-1626 . (651) 602-1000 . Fax 602-1550 . TIT 291,0904 An Equal Opportunity Employer Chair Untiedt Call To Order Agenda: Minutes: Treasurer: Attorney--';' Planner: Engineer: Clerk: Committees: 8:00 PM Old Business New Business: Adjourn 01/03/2003 .. Stillwater Township January 9, 2003 Stillwater Town Hall ~ 7:00 P.M. . Regular Meeting Adopt Approve Minutes December 9,2002 Regular Town Board Meeting 1. Report 2. Checks and Claims 3. Discuss Auditors Bids 4. Discuss State of Building Inspection 1. Montanari Escrow 1. Ludack Screening 1. Stonebrige Trail Report 2. Hart Right-of-Way Update I. Misc. . 1. Report Park Status-Hiniker 2. Advertise Two Planning Commission Positions I. Denise Remick Re: Mapping 1. Town Hall Use . Pat Bantli " . December 12, 2002 STILLWATER TOWN BOARD ME!: IlNG Town Hall 7:30 P.M. PRESENT: Chairperson Duane Laabs, Supervisors Sheila-Marie Untiedt, Ken laBoda, Jim Doriott and David Johnson. Also, Attorney Tom Scott, Engineer Paul Pearson, Planner Dick Thompson and Treasurer Gloria Sell. 1. AGENDA - M/S/P Johnson/LaBoda moved to adopt the agenda as amended. (4 ayes) 2. MINUTES - M/S/P Johnson/LaBoda moved to approve the 11/14/02 Stillwater town board meeting minutes as written. (4 ayes) M/S/P Doriott/LaBoda moved to approve the 11/19/02 planner interview meeting minutes as written. (4 ayes) 3. TREASURER- . 1. Checks #16055 thru #16092 were reviewed and approved. 2. Monthly report given. 3. The treasurer is interviewing auditors for the 2002 audit. (January 9 agenda) 4. Board of review date is April 17, 2003 from 5 p.m. - 6 p.m. in the town hall. 5. M/S/P Johnson/LaBoda moved to transfer the oak wilt fund balance to the general fund. (4 ayes) 7:45 p.m. Sheila-Marie Untiedt arrived. 6. Jim Doriott mentioned that cost of materials for the septic system safety cover was $98.70. 7. M/S/P LaBoda/Doriott moved to transfer $14,092.66 from the town hall renovation fund to the general fund. (5 ayes) 4. ATrORNEY- 1. The Dwight Carlson lot line adjustment was approved for recording and signed by the chair. 2. Regarding the negative balance in the Montanari escrow fund, he is to be notified that the balance must be kept current or the building inspector will be instructed to hold up permits. 3. It was mentioned that the treasurer's background check has been received and is in order. . 5. PLANNER- 1. Mr. Thompson will communicate with Mark Ludack (9530 North Stonebridge Stillwater Town Board Meeting - 12/12/02 Page Two , Trail) about screening that needs to be of a year round type. Mr. Ludack . relayed to Jim Doriott that he has planted several maple trees near the building that needs to be screened. 6. ENGINEER- 1. The Benshoof report re: Stonebridge Trail was discussed. It will be further reviewed at a later date. 2. The engineer will contact Kyle Elmquist and Holly Hart at 9727 Primrose Avenue (Boomsite Estates) about pillars in the road easement. 3. It will be mentioned in the newsletter that other than qualifying mailboxes, there should be no construction in road easements. 4. Regarding township planning records held by MFRA, the supervisors request that they be brought to the town hall at the next meeting. 7. COMM111 EE APPOINTMENTS - M/S/P Johnson/Untiedt moved that Carole Yoho be re-appointed to the planning commission and Rod Hunter and Karen Sherrick be re-appointed to the park committee. (5 ayes) We will advertise for more planning commission members. 8. PUBLIC USE POLICY - M/S/P La Boda/Unitedt moved approval of a public use . policy for the town hall as attached to these minutes. (5 ayes) 9. PARK PROJECT PRO<.?RESS - Jim Hiniker reviewed the progress. He believes the park will be ready for use in the spring. 10. MARINE WAMO - Budget work is ongoing. Another piece of land has been added. Costs will go down. 11. ADJOURNMENT - Meeting adjourned at 9:30 p.m. Clerk Chairperson Approved . Diane Ward From: eent: 0: Subject: Pat Raddatz [Pat.Raddatz@co,washington.mn.us] Thursday, January 02,200312:24 PM Wally Abrahamson Washington County Board Agenda - 1/7103 Washington County Board of Commissioners 14949 62nd Street North Stillwater, MN 55082 Washington County, County Board Agenda January 7, 2003 - 9:00 a,m. 1. 9:00 - Roll Call Pledge of Allegiance 2. Unfinished Business 3. Motion for Board to Adjourn Sine Die 4. Oath of Office Administered to the Following Elected County Officials: Dennis C. Hegberg, Commissioner District 1; Bill Pulkrabek, Commissioner District 2; Nile L. Kriesel, Commissioner District 3; Myra Peterson, Commissioner District 4; R.H. Stafford, Commissioner District .; Doug Johnson, County Attorney; and James Frank, County Sheriff 5. New Roll Call 6. County Administrator - Nominations for Temporary Chair 7. Temporary Chair - Nominations for Chair of the County Board for 2003 8. Chair Elect - Nominations for Vice Chair of County Board for 2003 9. Set Board Meeting Dates for 2003 10. 9: 15 - Comments from the Public Visitors may share their concerns with the County Board of Commissioners on any issue that is on or not on the agenda. The Chair will direct the County Administrator to prepare responses to your concerns. You are encouraged not to be repetitious of previous speakers and to limit your address to five minutes. The Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, irrelevant, or overly argumentative. The Chair may also limit the number of individual presentations on any issue to accommodate the scheduled agenda items. .11. 9:25 - Consent Calendar 12. 9:25 - Assessment, Taxpayer Services and Elections - Kevin Corbid, Director 1 -. Set Public Hearing for Detachment and Annexation of Parcels Involving School Districts 833 & 834 13. 9:30 - General Administration - Jim Schug, County Administrator . A. Comfort Lake-Forest Lake Watershed District - Dennis Larson, President B. Draft Agenda for the 2003 Legislative Session 14, 9:50 - Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 15. Board Correspondence 16. 10:10 - Adjourn 17. 10:15 Washington County Regional Railroad Authority Convenes A. Roll Call B. Nominations for Election of Chair and Vice Chairof the RRA for 2003 . C. RRA Minutes from November 19, 2002 D. RRA Workers' Compensation Coverage E. Adjourn 18. 10:25 to 11: 10 - Board Workshop with Office of Administration Complete Review of the Inventory of Mandates and County Core Functions 19. 11:10 to 11:55 - Board Workshop with Office of Administration Organizational Workshop 20. 12:00 to 12:45 - Board Workshop with Office of Administration Strategies for 2003 Minnesota Legislative Session ************************************************************************************ Meeting Notices January 7 - Interview Applicant for the HRA Board 8:30 a.m., Washington County Government Center . January 8 - Metro Transitways Development Board 8:30 a.m., 125 Charles Avenue - St. Paul 2 -, January 8 - Metropolitan 911 Board Executive Committee 9:30 a,m., 2099 University Avenue West - St Paul January 8 - Metropolitan 911 Board .0:30 a,m., 2099 University Avenue West - St Paul January 8 - Central Corridor Coordinating Committee 3:30 p.m., 1919 University Avenue West - St Paul January 9 - Metropolitan Counties Energy Task Force 9:00 a.m., 125 Charles Avenue - St Paul January 9 - Legislative Delegation Reception 5:00 p.m., 526 Inwood Avenue North - Oakdale ************************************************************************************ Washington County Board of Commissioners Consent Calendar - January 7, 2003 Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote, Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. The following items are presented for Board approval/adoption: Administration A. Approval of the December 5 Truth-in-Taxation Hearing minutes and the .ecember 17, 2002 Board Meeting minutes. B. Approval of resolution awarding the 2003 newspaper publishing bids. C Approval of a Memorial Day appropriation of $100 each upon request in 2003 for the Stillwater Citizens' Memorial Day Association and Washington County Posts and Barracks. D. Approval of appointments and reappointments to the Advisory Committees for 2003. Community Services E. Approval of resolution, Community Development Block Grant Subgrantee Agreement with the City of Landfall and authorization to sign agreement. Human Resources, Employee Safety and Risk Management F. Approval of a Special Project Emergency Services Specialist position in the Department of Public Health and Environment from January 1 through December 31, 2003. Sheriff G. Approval of grant contract with the State of Minnesota, Department Acf Public Safety, Alcohol & Gambling Enforcement Division, to provide .supplemental funding for alcohol compliance checks for underage drinking. 3 H. Approval to transfer ownership of Washington County Sheriff's Office K-9 "Puzzle" to his handler, Sgt Ryan Meverden. , 1. Approval of contract between the County of Dakota and Washington County for boarding inmates at the Washington County Jail. . J. Approval of Change Order #4 to service agreement with Motorola for radio service which will extend the agreement through 2003. K. Approval to dispose of old jail mattresses by donating them to the Salvation Army for use in their shelters. Transportation & Physical Development L. Approval of resolution! install a 90 minute parking only zone located on CSAH 17 at 3537 Lake Elmo Avenue. M. Approval of resolution! install a 20 miles per hour school speed zone on CSAH 23. N. Approval of resolution! establish a No Parking zone on west side of CSAH 5. Pat Raddatz! Administrative Assistant Washington County Phone: (651) 430-6014 e-mail: patraddatz@co.washington.mn.us . . 4 .' .' " Dear Mr. Kriesel- My name is David Riehm. I am a 13 year old Star Scout llvm Ward 4, and I am writing this letter to tell you what I think about the proposed measure to give the City of Stillwater unlimited liquor licenses. What Famous Dave's is proposing, Mr. Kriesel, is not simply a measure designed to give it a hard liquor license. This measure would cause significant changes in the way restaurants are planned around here, and the consequences of this would be disastrous. The increased availability of liquor would make it easy for underage drinkers to obtain alcohol, and even the legal sale of liquor would hurt everyone but the vendors. Drunk driving and other forms . of drug addiction would becOme rrtoreeonmiOil;alid Vlotence-W<>tildaJs(}go on tfieiiIJlii~ tliaDks to the increase in drinking. of the major "starter drug", alcohol. The types of businesses and institutions set up in this town would take a turn for the worse, and our reputation would follow. In short, the measure would mean nothing good and everything bad for the city. The limitation of liquor licenses was put into effect for a reason, an4 we have no better one to dismantle it. Please, use all political influence at your disposal to disGourage voters to vote for this measure. If that fails, enact a system to scrutinize requests for lice~s, or anything else within your power, but please, don't let this just slip by. Sincerely,tJ~ ~ a-.. .._--.. . ,;W,- ~i~^::