HomeMy WebLinkAbout2002-08-27 CC Packet Workshop
CITY OF STILLWATER
SPECIAL CITY COUNCIL MEETING NO. 02-18
Council Chambers, 216 North Fourth Street
August 27, 2002
'ORKSHOP
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BudQet Workshop
4:30 Police
5:15 Community DevelopmenUBuilding Inspection
6:00 Fire
6:45 Legal
7: 15 Administration/Finance/MIS
ADJOURNMENT
4:30 P.M.
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Memornndum
"'C~-;:X;'";";1,'_,:.:.W:.7';ii;r.;i;::,\;:'c'_il<:;X;"!,l~","-:"';~1~'_:,'~'::i'_<::::I';:';7.'-.<,~)"/0iY.::"-
To: Mayor and aty Council Members
cc: Larry Hansen. City Administrator
From: Larry Dauffenbach, Police Chief
Dale: 8/2312002
Re: 2003 Budget Requests
Enclosed you will find budget requests for police. parking, civil defense and DARE. I hope to further
~1ain expenditures at om meeting on the 2'fd' of August.
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~~, I have put together a power point justification of the budgets. I will outline major cbanges
iJJ.,th~1.lV.clgets. The police departtnent is requesting one additional police officer, a supervisor
poSiUO,Q:fOl' CSO, and a new college reimbursement program.
'll1e~~~budget this year will include the police department taking over the pay parking program
f:t()11t~ (this will be a major change). It will also result in a significant increase in revenue for
th.e,,<::itj,,:<
":>-:" ,,:'.'.:...:.,,-:"
~~hot much change in the civil defense budget or the DARE budget. I am looking forward to
()Ufltleeting. Thank you for yom consideration.
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L~ii;Iiri;iTii;iTIJIii;iFl
I Act u a I I Bud get l Est i mat e d 1 l Des c rip t ion R e que s t e d '''''''''''''''''''''''''1
1,,99914.491 ",65 0 0 o~ , "'" ,,35369.1 4 I ,lOve rtim e -, Full Tim el, 70 000 l . f
i..,..!".,~....~...~.,.1...:.~..~j........,.,....."........,.........2...,!,..."..........".."!,.,.~,.~,,i.,.~..:..~..~..l. ...w.....,'.....'.,' ',.i.~...i..~w~,..,.t.~..i.,..l,...............,.........,.,....' '......."....,.............".,..........!.... .... ......,..,......2,.,.1' ".'.'........... .'" j
~ 8 7 5 0 1 .7 5 I 0 I 4 2 7 2 0 .0 1 ~ l V a cat ion Pay 1 .. 0 ( "'''1
~.........................................:-........................................:.........................................................~..........................~...........................................................................................................................{>..................;......................~..........................................,
~ 116654.2~ 1224331 66582.22~ lPERA l ~ 128898! !
L.~..~~'....~......9~....~....~.....;~.~....~~....r..............................~....~.....~...~.....~~..1......................................5....~.....~.....?...J....:...~.....~....t....................~..........~......~.........t.~.....X.S......~......!}0~.....~.....~.....(~.....~.....~...~..................................................~....~........~..................................................................t............,.................?..~....~.....~....?.......r...............................................................................1
l.....~..~ .,~..~..~. .?i..~...I, .......,. ".1...~...f..;..~..g,...I. .."....... ,.....,,! ..~..8 ..~".~..:.,~..f...i............ ...,....... ....I.g...~..~.-f-ai.ti'~.i)n.'~".~.r.:..~..~~e~..I.......... ..... ........... .............................\..,........, ~"'~"f' 'l"~' .~... -l.,......, .... ...."... ........ ,.........1
r'..'.......,...............,............,..,.,.,......................................,..,....,..,.".,.,',.",...,....,...................\..,.........."...,...,...'l......................,.,....."......,...""......".,,,.....,..............................,.,,....,...,...............,.............".,........".........,"'........,............"",.,.......,,....,
l 1462.21 1592~ 676.81 lLife Insurance l 15921 r
1 8022.791 110001 6542.731 lUniform Allowance i 110001 ?
t.:4 r?"rr"~ f' r..:.:....:...4.~ J~..?:l--':.~......" :".:'::' ~ ~'~":Tz r"'..... .........:-rH:~:Fci.a.y~..:~::a:y....::":":.....: ..:.... "." "...::.' ,,. ':.":.r . '. '~,'6 ~~. 3; - ~- ... i
1... .?~.~~..2.~ L... ......~5.9g I........ ~.~~.~...~..~.l. ...... 1.9 ffi.~.e....Su..fJP...Ii~..~... ......... ..... ......1. . .~?o.~ L . .. \
~ 6221.81 8000~ 4715.981 ~General Supplies 1 8000\ l
l28181.451 260001 10774.05\ lAutom otive Fuel l 28000l l
~.........................................~........................................~........................................................:;...........................~...........................................................................................................................::........................................:;..........................................:
! 2246.76 ~ 2300 ~ 600.511 ~P aper/Form s 1 23001 l
L"!~t[[H~";H~F~}IIfl]I'~tj~"~"~;I~~;::;;"~~~~;,I:~~:[i~]IFJ
I 4049.731 90001 18655.771 lOther Minor Equipm ent 1 90001 l,
~ 4547.971 32001 1462.831 lC ellular Phones 1 3500 I 1
I..... "fa"i5"5'i . 5..1.....1 :3 0 DO! .. 7 7 1 6 .7 I ~ S e m in a r I Con fe r e n c e Fee s l 1 3 0 Dol .... . 1
!..............~.A:~.: O?( r............, ...... .5..~..g. ,.j..... ........ ............ ..:?.~ ..: .?.. .~.. .1......... ...... ......., ..J.~ ..IJ ..~..lS...~..~.i .p...~.i~..rl. .!S..... ...... ....... ................ ............. ...... ....... .... ,.. .....;........ ..........,. ..... ~. .~. .~... J...... '.. ....................... ....l
17488.511 75001 1328.75~ ~VetFees I ! 75001 I
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LAST YEAR WE WERE
AWARDED AN OFFICER BASED
ON C.I.S. GRANT - HOWEVER"
WE DID NOT HIRE
THE LAST DEPARTMENT
EXPANSION IN PATROL
WAS IN 1998.
-PROPOSING 5.73%
INCREASE IN OPERATING
BUDGET
-$107,443 TOTAL
INCREASE
-$52,285 IN NEW OFFICER
-UPGRADE CSO $1,225
THE CITY HAS GROWN IN
THE LAST 5 YEARS.
NEW BUILDING PERMITS
58
151
230
199
78
716
THIS DOES NOT FACfOR IN
NEW MULTI-FAMILY UNITS.
1998
1999
2000
2001
2002(1/2 YEAR)
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2001 YearE',;ci'S'iaii"ii:s"coiiiiiijjeii" 2001-1998 COMPARISON
I:..:...........".....":,,........ .:...:..:....L:.:.:.:~!.~ FERENCE
PART III, IV & V OFFENSES :
ANIMALS ,........""...""........""":........" (52\
LOST & FOUND 97
FA TAL ACC.IDiiNy...:.................:.......... 0
PROPERT'iOAMA'GE"ACCIDENT" 140
P E RS 0 NAT"iif.Hi"Ry..ACcio.EN.t"'.......... (4)
ASSIST STILLWATER FIRE DEPT 95
ASSIST Ot"HEnn'.GE.NCY..........:.......... (34)
MEDICAL l.................L.......".....L......... 319
DOM ESTIC : : 71
ALARMS r..::'" ..........:............:..:::......:.T......... 58
LOCKOUTS : : (1 i6;
S US P ICIO US"PE'RS'd'NiVEHicLE'S 23
~~VB ~~dL .:~~:I:~:~:::::::r:::::::::::::::;::::::::::: (;; )
NOISE/DISTURBANC'E/MISCHIEF 178
WAR RA NTio.(fi?K":::..:............:.:.......... (75)
WELFARE/BUILDING/HAZARD: 80
911 NON-E.i.fER.G.ENCY"............,......".. 143
MISCELLANEOUS/PUBLIC/CIVIL 155
E S CO RTSiifANKR.UN................:.........., (7)
ALL OTHEFf9000 237
~.otal.p;.ar.riii.iii"&.\i.~~~i~di;;g.T;;ffl~"....r=1:368~ ___.
TRAF FI C/~:E.~~.;.~.~..:f:..:.:::.:........:..r....:::.:..
S PEE 0 I.....:....::.::..:.......:...:....:.:::....::::...::::::::::.. (1321)
OTHER MOVING: : (540)
PARK ING r....:..::....:::..........r..:..........................L..:..:....: 589
ALL OTHER . : 19
:r,oti i;'T.rafr~'.... d. ,..:',..........j.......IlCJ2q~j=" =.
-rmDZiTALii"......:..................:........... -.
.
e
-8,86%
47.32%
100.00%
32.41% :
-11.43%
44.39%
-11.41%
64.71%
68,93%
6,39%
-15,43% :
4.56% :
-7,64% :
24.24%
43.52%
-27.78%
32.13%
119.17%
83.78%
-3.37% ,
29.96% f:it:
_,f879~%
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~~-~~~I!~-~~~-~~~_.
:~~':'.~~.~!~
...................~t.~~9~..~().~P..(j.q!y.Ay.'e.~~g~... ....................
~Population :PatrolOfficers jSergeants :One Patrol Officer for:
: 20873 22: 4 949:
18520 19 3 975:
11929 12 3 994'
19405 18 5 1078,
16791 15 4 1119:
...
11434 10 2 1143:
12738 11 2 1158:
.-............-
.~...~........... . 21115 18 2 1173:
,Robbio.oble 14123 12 .......11.1.1..
:Aook. 18076 15 ........1:z()5:
~.~th..s~.p.~~!...............:..........?~!.6!.......................!.~............;...........~..............................................!:~.~.().~
.f.EfS.~:.:::~.:..:.:.:...::.:.:.:.:.:.J:.:.:..:........m~L::.::::I.:.....:...::.:.:.:jL:::..::::.:.I.:.:~.:.:..:::.:L:..:~'::':':':':::~'::':::'::'::::':..::::.':::':':':':':':':.....:~rl
'(;.ol.I..~.v:alJ~X . .......2~2~1 ........ ...1.5. ............... 6 . ...................... .....!:352:
~~_~~~!I.~_~!I. u..1.~.365 9 um? uu~!~:
'RosemG1Jot .m..;~~.1?____........ 10 2 1462~
~~~~~~l':~~ ..m__~.0568 m1.~. ......3 ......~~~9:
:New Brigbtoo 22206 15 3 1480'
Stillw3:~e~' __ -- ..1~.14J_....... _ 10 __ ~1:4- ... ~lSJ~'
1:'~.~b.~I:~............ ........ ,..........! ~.2.04......................, 12.........................7.........,. .................................... .~5.1!;
:R.m~r, ,~18510 11' 0' 1683,
'Ch.~..)'~o.~.... 22193 13 3. . 1707:
Cha,ka ~ 17449 10 3 174~~
'Total : 42246. 330 85 31442'
.~ver"ge".., ;"'-h1>02~88 13.-75... 3.:54 _i'3iO)
.city tJ;;ri~di~i'i':;;;
:New Hope
~Cohlm bill. Heights
NOl'th St. Paul
~Wel'llt St. Paul
'Lino Lakes
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iMn Dept of Revenue:
!Gro8s Sales 19'98 ' . '
!<::;ty.......... .....;:E.at/~~ir1k.i.'?:~.. ..:I.I.?t"lf.~()<I~ill~ ..l........:r."tal ../)..n!.()ff.S.al~.~i..~~.~.....
:w~.t St. I'aul : , ,44,746,543.00 , $. - ~ $ 44,746,543.00, 29
.~Jll!i~~r ~tol!!S~~i~~~o:2~Q~bC$~~~~..iq07?;$...)6;m927'~(jl~-..- ~4:i~ ~
~~.~!~~!'.V. ~lleX. m........ ...iJ ......~::, 1.~Q!()1.~ ;()O..,J..................... .:.....:. t..~::'.!.~Q,0.1.8; O.O..~...... ............... n... ..................:
!li ?.P.k.in."..... ................. j. ~......3:;, 8.3 ~,2. 3}, (lO..; J.........,.. ......:.... i.~...3 3,.8.3 !,2.3:;, ()O. .................... 21......................
~!' !'I<.... ..................:J ..... ~~,6.0!,2.7 ~ ,0.0 .~J.........,.8 ~ 7.-'m..0.0 .i..~.. ~6.,.4.6 ~,4.9 ~,O.O. .......,......... .... .2.8......................
i"'.~.'\V.Il.ri~.h.tol1............... \. ~..... .2~,398,0.8~, ()O.., J......................:... j .~.. ~ ~,.3?8,0.8.7 ,00 ................. 12
[Shal<ol'~~... ....i.~.... ..?1,9.4},9.2.9,()0... ~....... 3,,30~,0.65()0.: t..2~,3.49.,9.940g..~. ..... ...... ........?9
~li....~ti!'!;".. .... iJ..... .?(), !.9~,54.6, ()O.... $. ....2.,.5.31.,1.6::,0.0..:.~.. g.7,2!,71.();()0. .2.9
[Crystal : $ 14,939,969.00: , : s 14,939,969.00: 21
:New Hope : S 14,639,585.00., : S 14,639,585.00. 7
!Columbia Heights : S 13,887,475.00: S : S 13,887,475.00. 14
:Chaska : S 8,785,105.00 ,$ 2.313,22700: S 11,098,332,00: 20
:Mounds View.: S 10,983.454.00', S, : S 10,983,454.00:
:Rosemount : S 9,222,115.00.: S , : S 9,222,115.00. 13
:South St. Paul : S 8,811,018.00. S l S 8,811,018.00: 15
[Cbamplin : S 8,500,037.00 ,: S : S 8,500,037.00 : , 13
:Savage : S 6,005,586,00 : S : S . 6,005,586.00 : 13
:.J:'.~~."!.i.'!.tJ:.~.'!. ............... ...l J.... ..5,:'!~? ,g~ 1...0.0..;. ~.............. ........ ,.....L L .4,~~.7,g~!..go..:..... ..........,.....) 0........... ...........:
l~:;.:~:;;~j~~;:::::::::::::::r:::::::::;;:~~i::;:~:::~~::::::::::::::::::::::::::~:::::lt::;:~~~;~:~:::~~:L:::::::::::::::::::t~::::::::::::::::::::::
:~."!~~Y. ........................'J .m...1,~~1,.99.8.gO'.,L .... ....... .......,.....(.1....1,!6.1,9.9.8..go....... ...........,......1:;....................
:Mendota Heights : S 727,798.00 . S : S 727,798.00 ' 11
rotal ~~~"" ~ ,$ 345.624.896.00~$ "l!!! 14,232.385.002' $359,857.281.00"""-' - -387~~
to\.v.er.age~~ -~$_15.1l0.222.5.5~$_=:.6j~.'l.26.59~$::i16.35.7..H!i.i~-:- - ~17, 9"!!!'E;;!,;'= "':ill
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716 @ 2.5 person average = 1790
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POLICE DEPARTMENT IS
BUSIER NOW THAN IN
1998
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BASED ON NUMBERS ABOVE
ASKING FOR ONE OFFICER
TIllS YEAR
IF THE C.I.S. GRANT IS APPROVED,
A SECOND OFFICER.
ALSO IN BUDGET
$5,000 FOR ADDITIONAL
CSO
$2,000 FOR CSO
SUPERVISOR
$13,000 FOR COLLEGE
REIMBURSEMENT
PROGRAM
CONTRACT WITH CITY
PREP ARE OFFICERS FOR
FUTURE JOBS
CITY OF STILLWATER MINNESOTA
SCHEDULE OF 2003 CAPITAL OUTLAY
DEPARTMENT REQUESTED RECOMMENDED
POLICE
Computers 12,000
Printer 1,500
Tazers 5,500
Squad cars 64.000
Total Police $ 83,000
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OperaUne Slalement - Comparison of 2002-2001 r,
CITY OF STILLWATER SURFACE LOlS 081and 082
June, 2002
Current Month Year to Dale 2001
2002 2001 Variance 2002 2001 Variance Totals
Revenue:
15,703.10 14,106.81 1,596.29, Soulh Main - Daily / Transienl 23,945.12 "17,752.31 6,192.81 69,214.17
3,0"18.78 2,506.11 512.67 Soulh Main - Credil Card R(!venue 3,759.63 2,.l98.63 1,261.00 14,246.76
7,972.22 5,989.22 1,983.00 River Lot - Daily / Transient 11,347.31 7,096.92 4,250.39 36,531.97
2,094.84 93.02 2,001.82 River Lot - Credit Card Revenue 2,293.90 93.02 2,200.88 4,788.33
UBC Lol- Daily / Transienl
2nd & Olive - Daily / Transient
3,263.26 (3,263.26) Maple Island - Daily / Transient 4,826.73 (4,826.73) 17,324.85
Maple Island - Credit Card Revenue 1,390.71
Water Street - Daily/Transient
28,788.94 25,958.42 2,830.52 Total Revenue 41,345.96 32,267.61 9,078.35 143,496.79
4,708.00 6,253.50 1,545.50 Stillwater - Labor 8,860.50 6,853.00 (2,007.50) 25,129.51
1,511.27 2,007.37 496.11 Stillwater - Payroll Expense 2,844.22 2,199.81 (644.41) 8,066.57
275.00 275.00 Repairs & Maintenance General 4,001.13 1,742.27 (2,258.86) 2,111.76
300.00 300.00 Automobile 600.00 600.00 1,800.00
600.00 600.00 Insurance 1,200.00 1,200.00 3,600.00
100.00 100.00 Telephone 200.00 200.00 600.00
100.00 100.00 Uniforms 200.00 200.00 600.00
Utilities
148.90 528.56 379.66 Supplies 198.84 . 1,011.39 812.55 1,440.24
69.55 302.00 232.45 Signs 159.55 1,639.05 1,479.50 1,639.05
500.00 500.00 Accounting 1,000.00 1,000.00 3,000.00
380.80 380.80 A vertising and Promotion 380.80 380.80 380.80
Customer Refunds
(0.45) (0.45) Bank Charges - Merchanl Fees 262.33 262.33 1,329.34
500.00 500.00 Base - Management Fee 1,000.00 1,000.00 3,000.00
6,937.72 11,846.78 4,909.07 Total Expenses 17,064.24 18,288.65 1,224.41 52,697.27
21,851.22 14,111.64 7,739.59 Net Revenue 24,281.72 13,978.96 10,302.76 90,799.52
1.,817.26 1,817.26 Incentive Management Fee 1,817.26 1,817.26 11,803.94
21,851.22 12,294.37 9,556.85 Net Income 24,281.72 12,161.69 12,120.03 78,995.58
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_---:..:.'11'.__________ ___.____.______ .____~~.._'_.~__._....__. "_"'_ -..,.-_..__ __ ."'__'_'_ ....... _.0, ".._...
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CITY OF STILLWATER SURFACE LOTS 081,082,089,094 & 095, 096
Schedule of Amounts Retained for Capital Expenditures
June, 2002
Amount Retained for Capital Expenditures -1999
May 1999
June 1999
July 1999
Aug 1999
Sept 1999
Oct 1999
4,503.37
13,258.81
21,595.95
27,826.44
17,128.38
7,468.56
Amount Retained for Capital Expenditures - 2000
May 2000
June 2000
July 2000
August 2000
September 2000
Oct 2000
7,444.02
6,253.50
25,368.47
23,563.42
15,533.19
8,094.78
Amount Retained for Capital Expenditures - 2001
May 2001
June 2001
July 2001
August 2001
Sept 2001
Oct 2001
Amount Retained for Capital Expenditures - 2002
May 2002
June 2002
July 2002
August 2002
(132.68)
12,294.37
26,312.36
24,045.96
10,832.04
5,643.52
2,430.50
21,851.22
91,781.51
86,257.38
78,995.57
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Sept 2002
Oct 2002
24,281.72
Total Retained to Date
257,034.46
2001
Actual
34145
143496.8
36639.56
8628.52
6849.51
o
o
o
31201.42
3412.22
1 71 .04
1753
6702
1846_ 28
3306.36
2926.98
358.56
63_6
152.4
44.78
889.97
O.
o
o
67911.72.
o
0,
558.06
o
o
o
2751.62
1666
o
13567.45
5877.9
904.8
9662
-1390.1
It
Budget Analysis
2002 2002
Budget Estimated
30000 12195
o 0
20000 19559.43
8000 5232.34
6000 0
o 0
o 0
o 0
35646
1500
o
o
8000
2054
3454
3192
480
65
750
1000
1400
700
200
100
306
1666
160
256
4500
1659
2000
1200
o
2000
9952
500
20043.08
256.95
o
375.88
3612
1139. 15
1857.95
1975.8
256.65
28.8
o
54.82
391.7.
2628.04:
o
or
91.
2880;
12001
153.44
o
o
0;
175.31'
o
61
0:
o
642_37
5805.31
57.98
Fa~kiflg
Description
Parking Permits
Contractual - Imperial
Parking Meter Tickets
Parkin~ Fines - County
Interest Earnings
Refunds And Reimbursements
Miscellaneous Income
Transfer In-Co Bonds 1998
Full Time Salaries
Overtime - Full Time
Sick Pay
Vacation Pay
Part-Time Salaries
PERA
FICA/Medicare
Hospital/Medical
Dental Insurance
Life Insurance
Uniform Allowance
. <:;;enerc:ll::;upplies
: ~':It<?'!l<?~i've Fuel
iF=>c:lp~r/Form~
Equipment Repair Supplies
. Other Minor Equipment
'[C<::>ni~c:lct':lal - Imperial
iAu'dTting . ...,..
I(5itl'er'P~rofessional Services
'! Postage' j
iSellninariConference Fees
. Meals
: 8<::>Lil:31 n~
Printin~ and Publishing
General Insurance
~quipment Repair Char~es
Maintenance Agreements
Lease / Rent
Sales Tax
Admin Charges-General Fund
Miscellaneous Charges
.
2003
Requested
30000
144000
33000
9000
4000
o
o
o
36684
3000
1
'-
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o
o
8000
2195
3648
3480
468
65
800
100()i
1500:
7001
:2991"
" " , ,1()<:>;
680()() !
0'
1 ?()<:>.
,3?()1
1000:
100
250
4500
1642
2000
1200'
o
1100
10251
100
.
Budget Analysis
DARE
2001 2002 2002
Actual Budget :stimated
204.51 0 0
2700 2000 0
1054.28 0 355.98
462 500 424.9
3000 3500 2041.69
Description
Interest Earnings
Donations
Miscellaneous Incom
Merchandise
Transfer In-General F
6636.9 6000
General Supplies
.
.
2003
Requested
o
1500
o
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Budget Analysis
Civil Defense
2001 2002 2002
Actual Budget Estimated
o 50 0
1195.51 2500 525
o 50 0
234 500 300
o 350 0
60 63 0
188.4 300 94.2
75 0 0
20018.12 37500 2059.72
.
Description
General Supplies
Alarms And Sirens
Mileage
Seminar/Conference
Housing
General Ins urance
Electricity
Miscellaneous
C/O Machinery &
.
2003
Requested
50
2500
50
900
750
71
300
75
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Memo
DATE:
August 22, 2002
TO:
Mayor and City Council
~
Sharon Harrison .
Asst. Finance Director
FROM:
RE:
2003 Budget Requests
DISCUSSION
Rather than discussing every line item within the Finance Department's requested 2003 budget, a
summary ofthe significant additions is discussed below.
. Personnel Services:
The Finance Department provides fiscal support services for all departments of the City (i.e.
payroll, accounts payable, fixed asset management, etc.) as well as external services to the
citizens of this community (i.e. utility billing, special assessment and tax information, etc.).
These support services ultimately culminate into the preparation of the City's Annual Budget and
the audited Comprehensive Financial Report (for which the City has received the GFOA's
Certificate of Achievement for the past 12 years). In order to maintain this level of reporting,
and support services along with an increased work load, the Finance Department is requesting an
additional full-time Senior Account Clerk.
In March of 2000, the Finance Department experienced a reduction in staff and reallocation of
work duties. Since that time, the Finance Department has experienced several changes and
increased duties, such as the implementation of a new finance software, additional TIF Districts,
increased grant reporting, direct deposit, etc. With the implementation of the new fmance
software, efficiencies within the department have dramatically increased, but it also has allowed
us to offer additional services such as direct deposit, electronic payments, "real-time"
information etc.
In order for the department to maintain their current workload and added responsibilities, staff
has worked an estimated 142 hours of overtime along with 615 hours of assistance from
temporary staffing agency. With future projects including, implementation of the new utility
billing module (which will allow citizens to pay their bills electronically through ACH Debit or
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ACH Credit), GASB 34 (the newly mandated financial reporting requirement) beginning with
reporting year 2003, records management, project management, implementation ofthe new HR .
module, etc., relief appears to be non-existent.
Auditine Services:
This line includes an additional $4,000 for the 3% increase for auditing services for the 2002
audit and auditing assistance for the implementation of GASB 34 for the reporting year 2003.
Other Professional Services:
This budget item increased by $2,500 to cover costs of direct deposit, technical assistance in
relation to the implementation of GASB 34, and the conversion of utility billing data to the new
financial accounting system.
Maintenance Aereements:
The maintenance agreement line item includes hardware and software support for our current
financial system. This support provides us with ongoing hardware support and software
uprgrades which keeps our system technologically current and running efficiently. The requested
budget amount for maintenance has increased by $3,500 to include added maintenance for the
additional HR module that we are purchasing this year (already approved in the 2001/2002
capital outlay budget). More recent estimates are now available, therefore the estimate provided
is alittle high and can be reduced $1,500. .
Caoital Outlav:
This capital outlay request is for additional computer for use by the requested additional full-time
senior account clerk.
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