HomeMy WebLinkAbout2002-08-20 CC Packet
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-17
Council Chambers, 216 North Fourth Street
August 20, 2002
\,ORKSHOP
Budqet Workshop
4:30 P.M.
1. Library
2. Engineering/Public Works
REGULAR MEETING
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of August 6,2002 regular and ex
n minutes
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATION
1. Legislative Update - Ed Cain, Legislative Associates
OPEN FORUM
The Open Forum is a portion of the Council meeting to ad
the meeting agenda. The Council may take action or reply
to staff regarding investigation of the concerns expre
STAFF REPORTS
,1.police Chief 3. City Clerk
. Fire Chief 4. Director of Admin.
ONSENT AGENDA*
1. Resolution 2002-185 directing pa
2. Resolution 2002-186, relating t
Stillwater; establishing complia
Code
3. Possible approval of Fire
4. Possible approval of atten
5. Utility Bill Adjustments
6. Approval of tempora
& Jazz Festival
7. Resolution 200
\3.
il on subjects which are not a part of
of the statement or may give direction
5.
unity Dev. Director
ngineer/PWD
7. City Attorney
8. City Administrator
ertain proposed projects to be undertaken by the City of
ursement bond regulations under the Internal Revenue
uest for special signs
rd Annual Historic Preservation Conference
es
e - Greater Stillwater Chamber of Commerce - Fall Colors Fine Art
oval of 2002 Fall Colors Fine Art and Jazz Festival agreement
1.
Case N . This is the day and time for the public hearing to consider a request from
Mike ' state Masters, representing Jennings State Bank, for a Comprehensive Plan
A ging land use designation of Outlot B, Long Lake Estates, located on Stillwater
B hed Single Family to Business Park Commercial (BP-C).. Notices have been sent
to ed property owners and notice published in the Stillwater Gazette on August 10, 2002.
Case :'jlWZAM/02-02. This is the day and time for the public hearing to consider a request from
Mike O'Brien, Real Estate Masters, representing Jennings State Bank, for a Zoning Map
Amendment to rezone Outlot B, Long Lake Estates, from Town House (TH) to Business Park
Commercial (BP-C). Notices have been sent to affected property owners and notice published in
the Stillwater Gazette on August 10, 2002
Case No. PUD/02-50. This is the day and time for the public hearing to consider a request from
Tim Nolde for a planned unit development for a 3.67 -acre mixed-use residential/office development
concept located on Stillwater Blvd between Curve Crest and Wild pines and east of Parkwood Lane.
Notices have been sent to affected property owners and notice published in the Stillwater Gazette
on August 9, 2002.
2.
UNFINISHED BUSINESS
1. Possible second reading of Ordinance 925, amending Sec. 41-6. Regulating towing companies and
requiring licenses therefore
Possible second reading of Ordinance 926, amending City of Stillwater City Code Chapter 31,
Section 31-1 relating to Shorelands
Review of City Owned Lots for Affordable Housing
Recommendation from Downtown Parking Commission regarding improvement of Trunk Highway
95 Main Street for on-street parking.
Request by Washington County to sublease their tower on City property for c
Wireless
Resolutions for assessment roll preparation for 2002 Street Improvem
Crest Boulevard Extension for Bradshaw property (Project 2000-11);
Project (Project 2002-11); Curve Crest Boulevard Industrial Park L.
2.
,
3.
4.
5.
,
6.
002-02); Curve
Rehabilitation
t 2000-13A).
NEW BUSINESS
PETITIONS, INDIVIDUALS, DELEGATIONS & COMM
COMMUNICATIONS/REQUESTS
COUNCil REQUEST ITEMS
1.
2.
3.
4.
Resolution creating separate funds for the benefit of the Stillw
Land survey of City Property - Library
Territorial Prison and Bluff City Update
Recommendation from Downtown Parking Commission
Mulberry and 2nd Streets for shared Private/Public P .
Letter of Support for name change of Lake Elmo Ai rt
Possible recommendation of variance appro va S
Liberty on the Lake 6th Addition
uest for use of City land at
rary Expansion Project
5.
6.
.,US (continued)
STAFF REPORTS (continued)
ADJOURNMENT
*
All items listed under the cons
enacted by one motion. Ther
citizen so requests, in whi
separately.
considered to be routine by the City Council and will be
eparate discussion on these items unless a Council Member or
ms will be removed from the consent agenda and considered
,
2
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-17
Council Chambers, 216 North Fourth Street
August 20, 2002
.ORKSHOP
Budqet Workshop
4:30 P.M.
1. Library
2. Engineering/Public Works
REGULAR MEETING
7:00 P.M.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES - Approval of August 6,2002 regular and executive session minutes (available
Tuesday)
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIO
OPEN FORUM
The Open Forum is a portion of the Council meeting to a
the meeting agenda. The Council may take action or re
to staff regarding investigation of the concerns expre
.1 on subjects which are not a part of
e of the statement or may give direction
STAFF REPORTS
1.Police Chief 3. City Clerk
2. Fire Chief 4. Director of Admin.
.ONSENT AGENDA*
1. Resolution 2002-185 directing pa
2. Resolution 2002-186, relating to
Stillwater; establishing complianc
Code (available Tuesday)
3. Possible approval of Fire D
4. Possible approval of attend a
5. Utility Bill Adjustments - Sewe
6. Approval of temporary liquor Iic
& Jazz Festival
7. Resolution 2002-187, approval of 2002 Fall Colors Fine Art and Jazz Festival agreement
munity Dev. Director
ngineer/PWD
7. City Attorney
8. City Administrator
certain proposed projects to be undertaken by the City of
ursement bond regulations under the Internal Revenue
quest for special signs
Annual Historic Preservation Conference
arges
se - Greater Stillwater Chamber of Commerce - Fall Colors Fine Art
. 3.
PUBLIC HEARINGS
1. Case No. CPAl02-02. This is the day and time for the public hearing to consider a request from
Mike O'Brien, Real Estate Masters, representing Jennings State Bank, for a Comprehensive Plan
Amendment changing land use designation of Outlot B, long lake Estates, located on Stillwater
Blvd from Attached Single Family to Business Park Commercial (BP-C).. Notices have been sent
to affected property owners and notice published in the Stillwater Gazette on August 10, 2002.
Case No. ZAM/02-02. This is the day and time for the public hearing to consider a request from
Mike O'Brien, Real Estate Masters, representing Jennings State Bank, for a Zoning Map
Amendment to rezone Outlot B, long lake Estates, from Town House (TH) to Business Park
Commercial (BP-C). Notices have been sent to affected property owners and notice published in
the Stillwater Gazette on August 10, 2002
Case No. PUD/02-50. This is the day and time for the public hearing to consider a request from
Tim Nolde for a planned unit development for a 3.67 -acre mixed-use residential/office development
concept located on Stillwater Blvd between Curve Crest and Wild pines and east of Parkwood lane.
Notices have been sent to affected property owners and notice published in the Stillwater Gazette
on August 9,2002.
2.
UNFINISHED BUSINESS
1. Possible second reading of Ordinance 925, amending Sec. 41-6. Regulating towing companies and
requiring licenses therefore
Possible second reading of Ordinance 926, amending City of Stillwater City Code Section 31,
Subdivision 23
Review of City Owned Lots for Affordable Housing
Recommendation from Downtown Parking Commission regarding improvement of Trunk Highway
95 Main Street for on-street parking.
Request by Washington County to sublease their tower on City property for co-location by Owest
Wireless
Resolutions for assessment roll preparation for 2002 Street Improvements (Project 2002-02); Curve
Crest Boulevard Extension for Bradshaw property (Project 2000-11); 2002 Sidewalk Rehabilitation
Project (Project 2002-11); Curve Crest Boulevard Industrial Park Lighting (Project 2000-13A).
2.
3.
4.
.
5.
6.
NEW BUSINESS
1. Resolution creating separate funds for the benefit of the Stillwater Public Library Expansion Project
2. Land survey of City Property - Library
3. Territorial Prison and Bluff City Update - available Tuesday
4. Recommendation from Downtown Parking Commission request for use of City land at
Mulberry and 2nd Streets for shared Private/Public Parki
5. Letter of Support for name change of Lake Elmo Ai
*
All items listed under the consent ag
enacted by one motion. There will b
citizen so requests, in which ev
separately.
.
PETITIONS, INDIVIDUALS, DELEGATIONS & COMMEN
COMMUNICATIONS/REQUESTS
COUNCil REQUEST ITEMS
STAFF REPORTS (continued)
ADJOURNMENT
nsidered to be routine by the City Council and will be
ate discussion on these items unless a Council Member or
s will be removed from the consent agenda and considered
.
2
"
.'
.
.
.
. '
Melllorandum
To:
Mayor and City Council
Klayton Eckles, Director of Public Works
August 16, 2002
Discussion of Budget Proposal for Public Works and Engineering
From:
'f..~
Date:
Subject:
DISCUSSION
Rather than discuss all the line items enclosed in the budgets, I have chosen to concentrate only
on those items that are significant departure from prior years. Budget areas to be discussed
include engineering, streets, shop or building maintenance, signs and lighting, parks, sewer and
storm sewer fund.
In preparing these budget proposals it was assumed that the water board merger does not take
place. This assumption has significant implications on the request for additional staff. Ifthe
merger were to occur, we recommend that the request for secretary and request for additional
parks worker be eliminated.
I.
Engineering
The Engineering Department does not see any significant changes. Weare proposing a
$25,000 expenditure for consulting engineer, for the purpose of completing a local storm
water management plan. This is a project that is needed and fits in with the Phase II
permit requirements. We have considered this in the past and just never brought the
project to completion. Last year we had revenues from charges to projects of roughly
$375,000.
Engineering Capital Outlay
Capital Outlay includes the replacement ofthe survey vehicle for the department. The
current vehicle is too small. Moving to a larger vehicle now also makes sense in that the
current vehicle has significant trade in value. The remainder of the engineering capital
outlay concerns computers, printers, copiers and plotters. They are part ofthe
Engineering Department, the Public Works Facility and the City's overall technology
budget.
II.
Streets Budget
The Street Department has shown significant increase in efficiencies with new personnel
and new management. With the new Public Works Facility these efficiencies should
continue. One area that continues to be awkward is the area of secretarial support.
Currently the engineering secretary supports Public Works. This means there is no
secretarial support located in any of the public works buildings. This year's budget
~
. '
August 16, 2002
includes the addition of a secretary for Public Works. So a portion of this has been
distributed to the Streets Department budget.
.
With our increasing efficiencies, we are requiring additional material. Therefore we are
recommending the asphalt line item be increased to $30,000 to more accurately reflect
the amount of work being completed. The gravel line item we recommend be dropped
from $4000 to $0 as we have obtained a large quantity of recycled material from our
street project that we can use in the coming years. The line item for fuel has been
increased to $32,000 hopefully this is more than needed because the new fuel dispensing
system will reduce our costs. Another change, seminar conference fees were increased
from $2000 to $4000. The intent here is to continue training and cross training
opportunities. We are proposing the seal coat budget be increased from $80,000 to
$100,000 so as to get us back to the level of seal coating of the mid 90's and also provide
additional money for purchase of crack filling material that is installed by city personnel.
Weare recommending that we continue making ped ramp improvements and include
$50,000 to finish this job (note this could also be put under capital outlay).
Street Department Capital Outlay
Single axle plow under body truck
Tar kettle
115,000
32.000
147,000
$
III. Shop/Public Works Facility
This budgeted area was difficult to anticipate because there will be increases in energy .
costs for the building but savings in other departments. Therefore, we have left many of
these items unchanged with the anticipation that with the next budget cycle we'll make
adjustments. We dropped the minor equipment and general supplies budget lines by a
total of $6,000, small tools by $1000, and we added a line item for contractual services
anticipating that some form of weekly cleaning service will be required for the office
area.
Shop Capital Outlay
Benches, shelving, workstations
Miscellaneous shop equipment
40,000
20.000
60,000
$
It is anticipated that some additional furnishings/shelving/equipment will be desired to
make the facility fully operational.
IV. Signs and Lighting
Signs and Lighting is a budget area where we assign street lighting costs, signal costs and
information and regulatory signage such as stop sign and street name signs. Weare
proposing to purchase a new sign printer which will allow us to complete a good portion
ofthis work in house. The first year we expect to keep the general supplies number the
.
2
.
.
.
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August 16, 2002
same to order processing materials, however in the future years we hope to see that
number reduce. The only other significant item in this budget is the contractual area
where we are dropping it by $6000. This line items includes maintenance agreements for
signals, electrician costs for maintenance.for facilities, etc.
v.
Parks Fund
There has been a fair amount of discussion about the level of maintenance in our city
parks. Apparently there are a fair number of people who have an expectation that certain
park areas be maintained at a higher level than they currently are. Attached you'll find a
chart showing the number of employees that have served in the parks department
performing maintenance activities since 1990. In that 12-year period, we have had
almost no increase in the amount oflabor available. In that same time period, we've had
a tremendous increase in the amount of use in the parks (see attached 2002 parks
calendar) and a dramatic increase in the amount of parks space. Since 1997 we have
added 11 new parks to the system. As these new parks continue to improve and draw
additional use, demands on the Parks Department will continue to increase.
The challenge of the Parks Department is to provide superior service to the parks during
the summer months and still utilize our employees effectively throughout the year. With
the new Public Works Facility we do anticipate an increase in efficiencies and more
flexibility in the use of employees to achieve parks maintenance objectives. So over the
next two years even if we make no changes in personnel we will probably see some
enhancements in our level of service. If the water board merger were to occur we see the
potential of having significant efficiencies developing especially in the critical summer
months.
The Parks Department budget includes an additional park's personnel with an assumption
that the Council desires greater service levels and the water board merger does not occur.
In addition, contractual services were raised from $2000 to $12,000 for the Parks
Department. This is roughly the cost to hire a maintenance company to maintain the
grounds of City Hall, Library and Ice Arena for seven months a year. This would save
approximately 600 hours of full time and part time personnel during the critical months.
Finally another alternative for raising the capacity ofthe Parks Department is part-time
salaries. Unfortunately, most part-timers are only available for 2 months and this is in the
period of June and August when school is out. This means that April, May, September
and October, we are forced to rely on our current fulltime staff. In the budget we left the
part-time salaries as they were last year including the lifeguards. The intent here is that
we would explore ways of hiring other part-time employees that would be available
throughout the summer. It is not intended that all ofthese methods be used in
conjunction. Instead, they are all included in the budget for Council's review and
consideration. Other changes in the Parks Department budget are minor.
Trail System (2000 unspent)
Lowell Park (2001 unspent)
Carry 2002 Unspent for Historical Society Property
Lowell Park (2002 unspent)
Lowell Park
22,670
180,000
8,000
175,000
165,000
3
August 16, 2002
Creekside Crossing park
BergmannJSW Crossing park
Trail sweeper
Riding mower 48" cut
Turf tractor (replace 1987)
Park equipment and improvements
- Crossings, Bergmann & Rutherford
45,000
50,000
15,000
10,000
45,000
.
$
100.000
815,670
The $815,000 for parks includes $385,000 of carry over from 2002 and $360,000 of new
park improvements.
VI. Sewer Fund
Review of the sewer fund, along with upcoming rate hikes from the Metropolitan
Environmental Services Department show that a significant adjustment to sewer rates is
warranted. Residential rates have not been changed since 1989. This year we anticipate
5% rate hikes. Therefore it is recommended that prior to the 2003 fiscal year, City
Council consider a hike.
Specific changes from the norm include addition of a portion of a secretary. Sewer
budget includes $30,000 for a consulting engineer to assist in the preparation of an
infiltration and inflow study. This is a requirement that came about as part of the latest
comprehensive plan review. The final significant line item change in the sewer budget is
$60,000 for sewer line repair. This item anticipates some of the corrections that will be
required as result of the above referenced study.
.
Sewer Fund Capital Outlay
Sewer linings
Back hoe
Portable pump
Sewer tilt camera
Root cutter
300,000
68,000
34,000
15,000
8.000
425,000
$
Includes $300,000 for repairing leaky mains along the river. The backhoe is a
replacement. The portable pump would have multiple uses. In the case of an emergency
where a lift station was failing, flooding was occurring or the river was up, we could use
this pump. The camera will allow us to inspect service lines that have problems.
VII. Storm Sewer Fund
The storm sewer fund is funded through the storm water utility. The utility fund is
generated by a $4.50 per quarter charge to each homeowner. Revenues from this fund
amount to about $180,000 a year. A number of salaries are charged for the operation of
our storm sewer system and administration ofthe program. The proposed budget has a
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4
August 16, 2002
.
minor change in how fulltime salaries are charged. In this case, we added 14 of the
assistant city engineer salary to the budget.
The only other significant change in this budget is the addition of $25,000 for preparation
of the Phase II permit that is required by"the Pollution Control Agency. Note that it is
also anticipated that the storm sewer utility will contribute to the North Hill project if and
when that project proceeds.
.
.
5
Year
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
.~
Number of
Emolovees
5~
4Y2
4%
4~
4%
5
4Y2
5
5
5
5
5
5Y2
.
1. 11 new parks have been added from 1997 till now.
2. Crew size grew by only Y2 of a person.
3. Downtown parking lots and all the flower pots were added to the parks for weeding,
trimming and watering
4. 3 full-time employees plus 2 seasonal employees each mow, trim, weed40 hours
per week.
5. 2 full-time or 1 full-time and 1 seasonal employee each clean parks everyday for 4 .
hours on normal days, more on heavy use days.
6. Seasonal help start in late May to mid June and return back to school mid August to
late August.
7. All full-time employees have vacation to use, so we do not have a full crew to
often.
8. We do weed control on all city owned boulevard plus islands in the streets.
9. Equipment and vandal repairs are done on a daily basis to playgrounds.
10. We do new construction, seeding, watering, special events, storm damage, etc. etc.
.
.
.
.
STILL WATER PARKS (* - parks added since, 1997)
1. Pioneer Park
2. Lily Lake Park
3 . Washington Park
4. Lowell Park
5. Northland Park
6. Sunrise Park
7. Meadowlark Park
8. Ramsey-Grove Park
9. Staple Field
10. So. Broadway - Triangle Park
11. Schulenberg Park
* 12. McKusick Park
* 13. Benson Park
* 14. Anez Ridge Park
15. Kolliner Park
16. Nightengale Park
* 17. Brown's Creek Nature Park
* 18. Legends Gazebo
19. Croixwood Open Space
20. Long Lake Open Space
* 21. St. CroiX: Valley Rec. Center
* 22. McKusick Lake Trail & Dike
* 23. Creekside Park
* 24. Reservoir Park
* 25. Heritage Park
* 26. Legends Park
NEW PARKS
1. Stillwater Crossings Park
2. Public Works Facility Park
3. Settler's Glen Park
March
30
April
28
30
~
18-19
18
June
14-16
19 & 26
16
2002
PARKS
CALENDAR
SPECIAL EVENTS IN STILLWATER PARKS
Easter Egg Hunt
,My
4 Fireworks & Kids Parade
10& 17 Music on the Waterfront
25-28 Lumber Jack Days
9, 16,23 & 30 Movies in the Park
March of Dimes - Walk America
ABC Good Morning America Show
Spring Art Fair
Hazardous Waste ColIection at Lily Lake Park
August
10 Marathon
6, 13, 20 & 27 Movies in the Park
Taste of the ValIey - Cancelled
Music on the Waterfront
Stillwater Criterion
5&6
September
3 Movies in the Park
28 GalIery Arts Festival
October
FalI Art Festival
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OTHER PARKS PLANNER
March
Sun Man Tue Wed Thu Fri Sat
. 1 2
3 4 5 6 7 8 9.
10 11 12 13 14 15 16
I
I
17 18 19 20 21 22 23 I
24 25 26 27 28 29 30
PIONEER PARK
Sara Kopka Trinity
Lutheran Church
Egg Hunt9-1 :30
WASHINGTON
URK Dan Eder
Knights of Columbus
Egg Hunt 12-5 pm
31
. ..
.
April
OTHER PARKS PLANNER
Sun Man Tue Wed Thu Fri Sat
1 2 3 4 5 .
7 8 9 10 11 12 13
PIONEER PARK
Maryjo K videra
Wedd only
11:30-12:30
296-1032
14 15 16 17 18 19 20
PIONEER PARK
Lori Clark Boy
Scouts 430-1396
Shelters
21 22 23 24 25 26 27
LILY LAKE PARK LILY LAKE PARK
Chris Soller Chris Soller
Ball Tournament . Ball Tournament
665-41185pm-lOpm 665-41186am-IOpm
,28 29 30
LILY LAKE PARK LOWELL PARK LOWELL PARK
Chris Soller ABC Good Morning ABC Good Morning
Ball Tournament American American
665-4118 6am- 7pm
LOWELL PARK .
PIONEER PARK
RAMSEY-GROVE
TRIANGLE AND
WASHINGTON
Theron LaFountain
March of Dimes Walk
6am-6pm l1li
952-835-3033 x 307
.
OTHER PARKS PLANNER
Sun
Mon
Tue
Wed
Thu
Frl
Sat
.
1
2
3
4
5 6 7 8 9 10 11
LOWELL PARK
Leah Preiss 523-0802
MAOO eventl0-2pm
South Park Area
LILY LAKE PARK
Kevin Simpson
St Croix Catholic
School Track & Field
Day8-3pm
12 13 14 15 16 17 18
LILY LAKE PARK PIONEER PARK LILY LAKE PARK LOWELL PARK LOWELL PARK
Kevin Simpson Colleen Siegfiied Kevin Simpson Spring Art Festival Spring Art Festival
St Croix Catholic Valley Preschool St Croix Catholic
School Track & Field Picnic 5-8 pm School Track & Field LILY LAKE
Day8-3pm Shellers 436-2989 Day8-3pm PARKING LOT
Household Hazardous
PIONEER PARK Waste Day 7-2
Dan Hudaeheck PIONEER PARK
Stillwater Sr. High Raindatefor the 14th PIONEER PARK
Picnic 6-9 pm Colleen Siegfried Don Ellis
Shelters Valley Preschool Wedd only 1-3 pm
Picnic 5-8 pm 769-8580
Shelters 436-2989
Kristina Gullickson
Reception 4-10 pm
Shelters 439-3899
. 19 20 21 22 23 24 25
LOWELL PARK LILY LAKE PARK LEGENDS PARK PIONEER PARK
Spring Art Festival School Patrol Picnic Jason Taverna Alyssa Kreulzfeldt
Rutherford Elem Shelters 3-10
Fun Run Walk Picnic 612-370-9160
Gazebo 4-8 pm
26 27 28 29 30 31
PIONEER PARK LOWELL PARK PIONEER PARK LILY LAKE
Gretchen Cudak Tal Bartelle Diana Sherrard BALLFIELDS
Picnic 1-9 Lifesavers Intem'l Stonebridge Elem Chad Rogness
Shelters 698-7244 Church Service 12-6 School Picnic 12-3 Eastside Beverages
Gazebo 769-2227 Shelters 351-8757 Ball Tournament
248-2583 5-10 pm
Memorial Day Pal Hodges
Observed Hudson School picnic PIONEER PARK
Shelters 4 - 9 pm Ute Erickson
430-0404 Slonebridge Elem
School Picnic 10-3
Shelters 351-8757
Kelly Franz
Stonebridge Elem
Picnic 4-6 pm
Shelters 430-2307
Dan Hudacheck
Stillwater Sr. High
Picnic 6-9 pm
Shelters
WASHINGTON
PARK Sara Tate
Oak Park Hgts Elem
. School Picnic 9-2 pm Ell
Shelters 351-8663
OTHER PARKS PLANNER
June
Sun Man Tue Wed Thu Fri Sat
.
PIONEER PARK
Kelly Donovan
Picnic 1 1-5
Shelter275~1121
Jill Sattak 2-5 .
Wedd pictures only
763-433-0454
2 3 4 5 6 7 8
PIONEER PARK PIONEER PARK PIONEER PARK PIONEER PARK PIONEER PARK LOWELL PARK
Crystal Beck Cheryle Nelson Leslie Thomas RAINDATEfor Jim Ertle Nola Rowlelle
Reunion 12-10p Lily Lake Elem Rutherford Elem Cheryle Nelson Picnic 3-10 pm Gazebo - Wedd 9-5
Shelters 402-0080 Picnic 12-2 School Picnic 3-6 pm Lily Lake Elem Shelters 439-1630 763-551-1555
Shelters 351-6852 Shelter 351-6410 Picnic /2-2
Shellers 35/-6852 PIONEER PARK
Nancy Smekkar
Sheldon Corey Weddlpicnic 10-3
Anderson Corp Shelters 439-4977
Picnic 3-10 pm
Shelter 364-5995
9 10 11 12 13 14 15
PIONEER PARK LILY LAKE PARK LOWELL PARK PIONEER PARK PIONEER PARK. PIONEER PARK
Ron Cardinal Joe Flock Pete Hamilton Tom Polasik Lucy McMellis Liz Fuerstenberg
Shelters 11-3 Lily Lake Elem Stillwater Jr. High Boy Scout #125 Picnic 5-10 pm Wedd only 4-6
School Picnic 10-2 Picnic 10-12:30 Picnic 5 - 9 pm Shelters 351-7203 439-8638
Shelters 35 1-6858 351-8910 Shelters 430-0263
Stillwater Elks
PIONEER PARK WASHINGTON Picnic 4-10 pm
Cheryle Nelson PARK Barb Steiner Shelters 731-8665
Lily Lake Elem Oak Park Hghts Elem
School picnic 3-8 School Picnic 8-3
Shelters 351-6852 351-8628
16 17 18 19 20 21 2.
PIONEER PARK LOWELL PARK PIONEER PARK LOWELL PARK
Marsha Domlield Music on the Theresa W olner Robin Schmidt
Crosswinds Church Waterfront Wedd only 12-5 pm Gazebo.,. Wedd II-I
Picnic 7:30 - I pm 715-523-1617 715-246-6728
Shelters & Bandshell
Jeff Klarich PIONEER PARK
Picnic 1-5 pm Marcy Miller
Shelters 430-2075 Shellers noon - lOp
275-9003
Stillwater Area
Stillwater Criterion
Bi cle Race
23 24 25 26 27 28 29
PIONEER PARK PIONEER PARK LOWELL PARK PIONEER PARK ..
Lori Wagner Teri Selden Music on the Jessica Dominquez .
Picnic 10 - 10 Wash Cty Attmy Off Waterfront Shellers 12-10
Shelters 351-7987 Picnic 4-10 653-6855
Shellers 430-6120 PIONEER PARK
Kathy Berger
Picnic 10-2
Shelters 430-3866
Carl Sletten
Picnic 5-10
Shelters 439-7455
30
PIONEER PARK
Darlene Shore
Picnic 12-5 pm
Shelters 481-9696
..
July
OTHER PARKS PLANNER
Sun Man Tue Wed Thu Fri Sat
1 2 3 4 5 6
. PIONEER PARK PIONEER PARK
FIREWORKS Eric Dueholm Gloria Desch Brunch
Picnic 5010 pm Shelters 8-12
Sheters 952-820-1614 439-9479
BENSON PARK
Gary Kriesel Susan Payne
Kiddie Parade Reunion Noon-I 0 pm
Shelters 439-6254
7 8 9 10 11 12 13
PIONEER PARK PIONEER PARK LOWELL PARK LOWELL PARK LOWELL PARK LEGENDS PARK
Karen Kramer Jan Kramer Movies In The Park Music on the Melissa Meyer Paula Gella 3-8 pm
Family Gathering and Picnic 4-9 Waterfront Gazebo 3-8 pm Neighborhood Party
Picnic I -8 pm Shelters 439-7037 Wedd 512-750-6994 275-0713
Shelters & Bandshell
439-2384 LILY LAKE PARK
Jennifer Jewell
Reunion 12 - 8 pm
Shelters 264-7804
PIONEER PARK
Stillwater Elks
Picnic 4-10 pm
Shelters 731-8665
14 15 16 17 18 19 20
PIONEF.R PARK PIONF.ER PARK LOWELL PARK LOWELL PARK LOWELL PARK LILY LAKE LILY LAKE
Marsha Dornfield Brenda Grolher Movies In The Park Music on the Pal Friedges BALLFIELDS BALLFIELDS
Crosswinds Church Faith Inkubators Waterfront Parks Assoc 5-IOp Nick Sortedahl Ball Tournament
Picnic 7:30 - 1 pm Shelter & Bandshell PIONEER PARK Gazebo - picnic Ball Tournament Ball fields 6- I I pm
Shelters & Bandshell 4-8 pm 430-0762 Nile Kriesel NEED TABLES Ball fields 3- I I pm 612-845-2388
Sunrise Rotary 952-447-8868 612-845-2388
Raeann Walls 4:30-9 pm Shelters LOWELL PARK
Shelters 2-5 pm PIONEER PARK LOWELL PARK Man Key & Prod.
Picnic 439-3727 Bev Walmar Pat Friedges Movie Pel'mit II-I
Shelters 5:30-8:30 Parks Assoc 5-IOp
351-8350 Gazebo - picnic Northland Park
NEED TABLES Scon Anderson
. 952-447-8868 Ball fields - consume
PIONEER PARK
Rita Frazer Reunion
Shelters 12-8pm
439-7664
LIBERTY ON THE
LAKE PARK
Charissa Spencer
Wedd Gazebo 1-4 pm
247-1226
21 22 23 24 25 26 27
LILY LAKE LOWELL PARK LOWELL PARK
BALLFIELDS Rob Lafrentz Movies In The Park No Reservations LUMBER JACK DAYS
Nick Sortedahl Political Media Event (Lowell park only)
Ball Tournament Gazebo 8-2 pm LILY LAKE PARK
Ball fields 6-9pm 612-616-539!l Jill Coombe Best Buy LILY LAKE LILY LAKE
612-845-2388 Sh.elters 12 - 5 pm BALLFIELDS BALLFIELDS
PIONEER PARK Brian Johnson Brian Johnson .
PIONEER PARK 952-995-4506 Barbara Dahlke
LOWELL PARK Teresa Vandcrbcnt Ball Tournament Ball Tournament
Jon Neitzell 2 Rivers Comm Trust Picnic 4 - 10 pm Ball fields 5- I I pm Ball fields 5-1 I pm
River Valley Church Shelters 6-10 pm Shelters 439-4162 246-5714 246-5714
South Park Area 3-9 Picnic 351-5409
275-8803
28 29 30 31
LOWELL PARK LOWELL PARK LOWELL PARK
Jon Neitzell No Reservations Movies In The Park Music on the
River Valley Church (Lowell Park only) Waterfront
South Park Area 7-3
275-8803 PIONEER PARK
Joe Cole
LILY LAKE Wedd only 6:30-9:30
BALLFIELDS 264-4245
Brian Johnson BID
. Ball Tournament
Ball fields 50 I 1 pm
246-5714
August
OTHER PARKS PLANNER
Sun Mon Tue Wed Thu Fr; Sat
1 2 PIONEE.
Rebecca Bjorgaard
Wedd only 1-3:30
763-755-1726
Julie Kilpatrick.
Shelters 3:30-10 p
430-6724
4 5 6 7 8 9 10
PIONEER PARK PIONEER PARK LOWELL PARK LOWELL PARK PIONEER PARK PIONEER PARK
Marsha Oornfield Brenda Doneux Movies In The Park Shawn Vaugeot Desiree White Nancy Wahlquist
Crosswinds Church Boy Scout Pack 125 Humane Society Picnic 612-755-9678 Shelters lOa - 7 p.
Picnic 7:30 - 1 pm Picnic 6-8 pm Benefit-6-IOpm Shelters 4 -10 pm Reunion 439-3674
Shelters &: Bandshell Shelter 430-9193 South side of bridge
612-759..0904
Stillwater Elks
Picnic 4-10 pm PIONEER PARK Marathon going
Shelters 731-8665 Laurie Maher through Stillwater
United Way
Shelters II-I :30
439-3838
Shelby Prentiss
Picnic 5-10 pm
Shelters 351-8504
11 12 13 14 15 16 17
PIONEER PARK LOWELL PARK PIONEER PARK LOWELL PARK
Margaret Langness David Siwek - TC Colleen Ebner Lisa Mastel
Shelters 12-4 pm Hoo Hoo Club St Michaels Church Wedd pictures 1-3
715-246-5464 Park Area - Consume Shelters 4-8:30 Gazebo 231-0799
Sandy Luedeke Movies In The Park . Hoglund gathering
Christian Life South area of park
Ministries Church PIONEER PARK (Consume Pe
Picnic 4-10 pm Cathy Dyball
Shelters &: Bandshell Comm Volun Srvcs
649-3538 Picnic 4-7 pm
Shelters 439-7434
Stillwater Elks
Picnic 4-10 pm .
Shelters 731-8665
WASHINGTON
PARK Jeanne
Thoemke Stillwater
Good Samaritan Ctr
Picnic 11-4
Shelters 439-7 J 80
18 19 20 21 22 23 24
PIONEER PARK LOWELL PARK PIONEER PARK LOWELL PARK
JohnlMyrt laCosse Movies In The Park Carl Sletten Michelle Mecey .
Shelters - 12 - 6 pm Picnic 5-10 Wedding 3-6:30
reunion 501-855-9333 Shelters 439-7455 Gazebo 264..0884
PIONEER PARK
Betty Cedarbloom
Shelters 9 am - 6 pm
439-6586
Lawrence Huezda
Wedd only 1:30-3:30
320-283-5823
25 26 27 28 29 30 31
PIONEER PARK PIONEER PARK LOWELL PARK PIONEER PARK PIONEER. PARK
David Vesall Vince Jirik Movies In The Park Siiri Carver Tara peterson.
Shelters 11-3 pm River Valley Lions Wedd only 1-10 pm Wedd Rehers
439-4047 Picnic 5:30-8:30 pm 269-4464 1-2 pm 336-
Shelters 604-4542
Marilyn Meier
Picnic 3-10 pm
Shelters 439-5421
.. Labor day weekend
OTHER PARKS PLANNER
September
Sun Mon Tue Wed Thu Fri Sat
. 1 2 3 4 5 6 7
PIONEER PARK PIONEER PARK LOWELL PARK
Tara Peterson Julie Grossman Movies In The Park
Wedding 8 am - 8 pm Picnic 612-728-5999
Shelters & Bandshell Shelters 8-1
336-9082
Amy Nelson
Wedd Shelters 2-5 pm
351-0794
Jennifer Kaeppe
Labor Day Wedd only 5:30-7:30
848-4305
8 9 10 11 12 13 14
PIONEER PARK PIONEER PARK PIONEER PARK
Mark Zimmerman JeMY Jacobson Karen Anderson
Picnic 10 - 6:30 Picnic 4-10 Shelters 3-10 pm
Shelters 303-2179 Shelters 351-7522 Reunion 439-2081
15 16 17 18 19 20 21
PIONEER PARK LOWELL PARK
Tina Mueller Margarel Peleler
N Lakes Comm Gazebo 1-3 pm
Church Picnic 8-3 pm 603-8806
Shellers & Bandshell
779-2236 Barbara Bogner
Gazebo 3-6 pm
612-349-5565 sharon
PIONEER PARK
Ron Tidwell
Wedd only 12-1 pm
436:ti776
. 22 23 24 25 26 27 28
PIONEER PARK
Stillwater Art Guild
Go1lery Arts Festival
Shelters &: Bond Shell
10-6 pm-33o-!}6s
29 30
..
.
October
OTHER PARKS PLANNER
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 !tt
LOWELL PARK
Fall Art Festival
PIONEER PARK
Linda Wilkowske
Wedding )-6pm
Shellers 488-8284
6 7 8 9 10 11 12
LOWELL PARK
Fall Art Festival
13 14 15 16 17 18 19
LOWELL PARK
Lynae Byrne 2-5 pm
Wedd only 275-9183
20 21 22 23 24 25 26
..
.
.
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 02-16
August 6, 2002
REGULAR MEETING
4:30 P.M.
.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmembers Milbrandt, Rheinberger and Mayor Kimble
Councilmembers Bealka and Zoller
Also present: City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Police Chief Dauffenbach
Director of Administration Knauss
City Clerk Ward
Press:
Julie Kink, Courier
OTHER BUSINESS
Report on costs for Public Works Facilitv
.
Public Works Director Eckles reviewed the status of the Public Works Facility finances.
He stated as of this date the contract with Dew Corporation has approved changes of
$152,234 above the original contract amount, which includes the $243,000 for the salt
and sand storage facility bringing the total contract to $4.7 million.
Mr. Eckles reviewed the budget update memo from Dew Corporation stating that the
telemetry package (radio alarm system for lift stations) for $145,000 is not part of the
original Public Works Facility project, but will be installed as part of the construction
process. It will not be charged against the project and should be charged against the
sanitary sewer capital outlay budget. He stated that the 2002 budget amount for new
radio alarm system for our lift station was $250,000. He also stated that Items 2-8 in the
memo should result in less than $50,000 of additional costs and that a number of these
items such as the seeding of open space and turf establishment on the ball field are
significant items that were not anticipated as additional expenses. He stated that these
items would not be completed by Dew Corporation but by hired subcontractors or City
crews.
Mr. Eckles stated the additional costs of over the project estimate provided in 2001 did
not include a number of items and enhancements including bonding costs, painting the
interior ceiling, sprinkler system, hoist and other minor enhancements. He stated most
of the remaining overage is due to unfavorable code interpretation; discrepancies on
plans and design oversights on the part of structural and mechanical engineers or
architect. He also stated that the remaining items total only about 2 %-3% of the total
project amount which is less than the 5% that would be a normal contingency on other
projects after the bid award.
.
Councilmember Rheinberger asked if the building is about 70% completed and when
the completion date would be.
City Council Meeting 02-16
August 2, 2002
.
Mr. Eckles stated the building is about 70% completed and more than that in risk factors
of other costs for the building. Most of the underground work has been completed and
there may be some risks as things are wrapped up. He stated that the contractor is
trying for a completion date of October 31 , 2002 and a move in date. He stated that
December 1, 2002 is the completion date. He also stated that there should not be any
big surprises, but maybe there may be some things the city would want to add such as
a sprinkler system for the ball field for the Little League, gravel trails, and furnishings.
Councilmember Milbrandt stated that he was disappointed that the extra costs were
mostly the result of the architects and engineers plan and design oversights. He
thanked Mr. Eckles for providing the information and stated that this has been a learning
process.
Council member Rheinberger stated that most of the extra costs are a result of an
unanticipated refinement and this whole thing has been a learning process.
Mr. Eckles stated that the costs of this project are better than other major projects that
have been completed.
STAFF REPORTS
City Administrator Hansen reported that over $10,000 has been donated toward the
purchase of a thermal imaging camera for the Fire Department. He stated that the
public support has been great for this piece of equipment.
.
Public Works Director Eckles stated that Washington County is planning to install a
bypass lane on Boutwell Road at 80th and Manning. He stated that Washington County
is requesting a right-of-entry agreement for the outlot owned by the City for this
construction.
Motion by Council member Milbrandt, seconded by Council member Rheinberger approving a
right-of-entry agreement with Washington County. All in favor.
Public Works Director Eckles stated that Contractor Property Development Company is
planning to develop their commercial property and as part of that plan, they would fill in
the wetland and create a new wetland. They tried to put a new wetland in Grant, but the
Planning Commission denied the request to put in the pond. The latest idea was to
collaborate with CPDC to purchase the cemetery land and they would give the City
$50,000 if the city would allow them to buy wetland credits in Scandia.
Council member Milbrandt asked if they are willing to donate this money to the Park
Fund for whatever open space or parkland the City wants to preserve. He felt that gave
the City more options than tying it to the purchase of the cemetery property.
Mr. Eckles stated that could be worked out with CPDC.
Council member Rheinberger agreed with Council member Milbrandt.
.
Page 2 of 11
City Council Meeting 02-16
August 2, 2002
.
Motion by Council member Milbrandt, seconded by Council member Rheinberger that the City
accept the $50,000 contribution to the Parks Fund Dedication Funds, authorizing CPDC to
purchase wetlands credits in Scandia, and directing the City Attorney to prepare the necessary
documents for this purpose. All in favor.
Council member Milbrandt requested that Public Works Director Eckles contact
Washington County to clean up the ditch on County Road 12.
Mr. Eckles stated that staff has been in contact with Washington County and has been
told to submit a formal request from the City for this work.
Motion by Councilmember Milbrandt, seconded by Councilmember Rheinberger directing
Public Works Director Eckles to submit a formal written request to Washington County for the
cleanup of the ditch on County Road 12. All in favor.
City Administrator Han~en reviewed the request for single sort recycling. He stated that
staff has reviewed this request with Waste Management and BF!. He stated that BFI is
approximately five years from being able to provide this service. He also stated that if a
single sort program was implemented with this current contract with Waste
management and the City contracted services after 2005 with another hauler that does
not provide this service it would be extremely difficult to reeducate residents in storing
their recycling. He also stated that staff had concerns about putting the City in a
position where they could be held captive by one hauler because of its participating in
single sort recycling.
.
Mr. Hansen provided an update on the hiring of a consultant for the Water Board cost study.
He stated he asked for proposals from Tauges, Inc. and Larson, Allen and Weishair, Inc. He
stated that he hired the firm of Larson, Allen and Weishair for their quotation of $3,500 and not
to exceed $4,500.
Mayor Kimble adjourned to Executive Session to discuss City Administrator
Performance Evaluation at 5:25 p.m.
RECESSED MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger and Mayor Kimble
Councilmembers Zoller
Also present: City Administrator Hansen
City Attorney Magnuson
Public Works Director Eckles
Fire Chief Kallestad
Police Chief Dauffenbach
Community Development Director Russell
City Clerk Ward
.
Press:
Julie Kink, Courier
Page 3 of 11
.
.
.
City Council Meeting 02-16
August 2, 2002
APPROVAL OF MINUTES
Motion by Councilmember Rheinberger, seconded by Councilmember Milbrandt to approve the
July 2, July 16, 2002 regular meeting minutes and July 23, 2002 special meeting minutes. All
in favor.
PETITIONS, INDIVIDUALS, D~LEGATIONS & COMMENDATIONS
Use of Pioneer Park for September 11 tribute
Ms. Loraine Scherr, Sweet Adelines, requested use of Pioneer Park for a September 11
tribute by Sweet Adelines and other various groups and to waive the fee associated with
the use of Pioneer Park: She also requested that the Mayor appear at this event.
Motion by Councilmember Rheinberger, seconded by Councilmember Bealka approving the
use of Pioneer Park and waiving the fee. All in favor.
OPEN FORUM
Mr. David "Choc" Junker stated that the Public Works Facility cost too much for a place
just to store vehicles.
Mayor Kimble invited Mr. Junker to take a tour of the building.
Mr. Junker asked about a comment made by Public Works Director Eckles regarding
the developers not paying for costs for the McKusick Lake Ravine project and related
projects.
Mr. Eckles stated that developer impact fees would pay for the project. It was
anticipated that the developers would construct the project however because of DNR
requirements on completing the downstream projects first the developers did not
construct the upstream projects. The project will have to be completed as a city project,
but that the costs will be out of developer impact fees.
Mr. Junker asked who paid for the fencing and extra police for Lumberjack Days and
why the fencing was necessary. He stated that Lumberjack Days should be held more
as a community event rather than having people coming from the cities, as it was in the
old days.
Mayor Kimble explained that as a requirement by various agencies such as the League
of Minnesota Cities regarding the sale and consumption of liquor the fencing was placed
to contain the area where beer was sold, it is an insurance issue. Mayor Kimble also
stated that St. Croix Events, as part of their contract with the City, was responsible for
the payment of fencing and extra police during the event.
Mr. Junker asked if Mr. Hansen could provide him with the costs that the City pays for
this event.
Page 4 of 11
City Council Meeting 02-16
August 2, 2002
.
Councilmember Milbrandt stated that between the 4th of July and the sponsorship of
Lumberjack Days it was $25,000 and that the police coverage was paid for by Mr.
Eckberg.
Mr. Junker stated that the Council should leave the Water Board separate from the City.
He also stated that maybe in the future it would have to be done, but not now. He
stated that Council could turn down the merger with a 4/5 vote.
Mayor Kimble explained that the Council could adopt a Charter amendment only by a
5/0 vote.
Mr. Junker asked why the Council passes ordinances it does not enforce, especially
relating to signs. He stated that the City Clerk said the ordinance was passed in 1999.
Community Development Director Russell stated that the sign ordinance has been in
effect for 8-9 years.
Mr. Junker asked if the ~ign ordinance regulates political signs.
Mayor Kimble stated that political signs are regulated by the State and it overrides local
ordinances.
CONSENT AGENDA
Motion by Council member Bealka, seconded by Councilmember Rheinberger to approve the
. Consent Agenda. All in favor.
Ayes: Councilmembers Bealka, Milbrandt, Rheinberger and Mayor Kimble
Nays: None
Absent: Councilmember Zoller
.
Resolution 2002-170, directing payment of bills
Resolution 2002-170A, approval of Agreement with the Metropolitan Airports Commission
(MAC) for Use of Law Enforcement Personnel
Resolution 2002-171, approval of contract with Century College for Law Enforcement
Training
Resolution 2002-172, approval Safe & Sober Grant application
Resolution 2002-173, approval of judges for 2002 Primary and General Elections
Resolution 2002-174, resolution moving senior deferred assessments (L1 220) to alevied
assessment for property at 904 Harriett (Parcel #33.030.20.21.0065).
Approval of 2002 capital Budget Reallocation - Recreation Center
Utility bill Adjustments - Sewer
Approval of installation of banner - Wild Rice Festival - September 8, 2002
Approval of installation of banner - St. Croix Valley United Way
Approval of temporary liquor license - St. Mary's Catholic Church - Wild Rice festival -
September 8, 2002
Resolution 2002-175, approval of Change Order request for painting the Public Works
Facility Garage Ceiling (Project 9619)
Request to release capital budget items - Library
Page 5 of 11
.
.
.
City Council Meeting 02-16
August 2, 2002
Resolution 2002-176, authorizing purchase of equipment (Super Hoe)
Resolution 2002-177, approval of Change Order for Telemetry/Alarm System for the
Public Works Facility (Project 9619)
Resolution 2002-178, approving cost sharing agreement with Our Savior's Lutheran
Church for the Lily Lake Phase" Improvements (Project 2002-10)
UNFINISHED BUSINESS
Fire Protection Contracts
City Administrator Hansen provided Council with an update on the fire contract
discussions with the townships of May and Stillwater and the City of Grant. He stated
that the discussions were going well and that they have indicated that they would be
interested in a three-year contract. He asked approval to continue negotiations for a
renewal contract for a three-year contract and stated that he would bring back to
Council proposed contracts at the September 3,2002 meeting.
Council member Rheinberger stated he wants to see benefit meets cost.
Councilmember Milbrandt stated that we should continue to work with the townships
and maintain the costs he thought it was a great idea.
Award of Contract for 2002 Sidewalk Rehabilitation Proiect
Public Works Director Eckles reviewed the bids for the 2002 sidewalk project. He
stated that the low bid was from Ti-Zack Concrete in the amount of $56,965.00 and that
the engineer's estimate was $75,000. He also stated that this contractor has not
worked in the City before, therefore references were checked and the references spoke
highly of the contractor.
Mr. Eckles recommended that with the bid coming in at a good price that the City use
them to construct pedestrian ramps at City intersections. He also stated that there is
$30,000 available in the capital improvement fund for pedestrian ramp construction.
Motion by Council member Milbrandt, seconded by Councilmember Rheinberger to adopt
Resolution 2002-179, accepting the bid and awarding the contract for the 2002 sidewalk
rehabilitation project (Project 2002-11) and authorizing the construction of pedestrian ramps.
All in favor.
Ayes:
Nays:
Absent:
Council members Bealka, Milbrandt, Rheinberger and Mayor Kimble
None
Council member Zoller
Approval of plans and specifications and awardinq contract for Industrial Park Liqhtinq Curve
Crest Boulevard (Proiect 2000-13A); Industrial Park Liqhtinq Orleans Street (Proiect 2000-
13B); County Road 12 and Rutherford Street liqht and Curve Crest Extension Street Liqhts.
Page 6 of 11
City Council Meeting 02-16
August 2,2002
.
Public Works Director Eckles stated that the City has been working with Excel Energy
Outdoor Lighting on the plans and contracts for the various lighting projects. He stated
that all lights would be installed and maintained by Excel Energy.
Council member Bealka stated he approves the project and has been waiting a long time
for this project.
Motion by Council member Bealka, seconded by Councilmember Rheinberger to adopt
Resolution 2002-180, approving the plans and specifications and awarding the contract for
Industrial Park Lighting at Curve Crest Boulevard (Project 2000-13A); Industrial Park Lighting
on Orleans Street (Project 2000-13B); County Road 12 and Rutherford Street light and Curve
Crest Extension Street Lights. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger and Mayor Kimble
None
Council member Zoller
Approval of the Stream protection and Improvement Proqram Loan with the State of Minnesota
.
Public Works Director Eckles reviewed the Stream Protection and Improvement
Program Loan Agreement for the McKusick Lake Diversion Project. He stated that the
City was the only successful applicant for the Stream Protection and Improvement
Program and that the City lobbied for special legislation to create this fund for the
stream enhancement project. This agreement will provide an interest free loan to the
City of $850,000 that will be used to offset initial costs of construction for the McKusick
Lake Diversion Project.
Mr. Eckles also stated that the City will continue to collect impact fees from landowners
that come into the City and choose to develop; the impact fees should provide an
income to the City to payoff the loan.
Councilmember Bealka asked if the City would be able to payoff this loan early.
Mayor Kimble stated that the City could pay it off early, but it is an interest fee loan so
there would not be interest on the payments made to the State.
Motion by Councilmember Rheinberger, seconded by Council member Bealka to adopt
Resolution 2002- 181, approving the Stream Protection and Improvement Program Loan with
the State of Minnesota. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger and Mayor Kimble
None
Council member Zoller
NEW BUSINESS
Request to close Water Street (St. Croix Music Cafe) and authorization to use outside deck for
. consumption durinq basketball tournament
Page 7 of 11
.
.
.
City Council Meeting 02-16
August 2, 2002
Mayor Kimble reviewed the request by St. Croix music Cafe to close Water Street for a
basketball tournament. . He stated that the City currently does not have a policy on
street closure for events.
Councilmember Rheinberger stated he is supportive of the idea because it brings an
added event to the community and that it enhances the culture values to the City.
Council member Milbrandt stated that it is a noble cause but expressed concern on
closing a street downtown from May to October, losing parking spaces and the traffic
flow issues downtown during this time does not seem practical. He stated that Lily Lake
basketball courts would be a better location for this. He stated that he is not supportive
of this request because of traffic flow and the control of alcohol for this event.
Mayor Kimble stated that it is an admirable cause and echoed Councilmember
Milbrandt's concerns and that an insurance rider would have to be acquired to indemnify
the City.
Councilmember Rheinberger stated thatwith every event there will be problems, but in
this case it would be small.
Mr. Tom Howard, St. Croix Music Cafe, explained the event and stated that the
weekend after Labor Day his sales decreased dramatically so that is why they picked a
weekend after Labor Day. He stated that there would be 32 teams maximum and that
they will not sell outdoors just have a designated area for consumption while people
watch the tournament.
Motion by Council member Rheinberger, seconded by Councilmember Bealka to approve the
closing of Water Street and allowing the consumption of liquor in a designated area on the
sidewalk behind the restaurant conditioned upon the owner working with the Police Chief
regarding designated liquor area, traffic control, insurance requirements and directing staff to
prepare a policy on events requiring street closures and geographic logistics.
Ayes:
Nays:
Absent:
Council members Bealka, Rheinberger and Mayor Kimble
Council member Milbrandt
Council member Zoller
Settinq of Special Meetinqs for Workshop and Budqet Discussion
City Administrator Hansen reviewed the request for special meetings for budget
discussions.
Motion by Council member Milbrandt, seconded by Councilmember Rheinberger designating
4:30 p.m. on August 20 and August 27 as special meetings for budget discussions. All in
favor .
Possible appointments to Human Riqhts Commission
Mayor Kimble reviewed the applicants for the Human Rights Commission.
Page 8 of 11
.
.
.
City Council Meeting 02-16
August 2, 2002
Motion by Council member Rheinberger, seconded by Council member Bealka to adopt
Resolution 2002-182, appointments to the Human Rights Commission. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger and Mayor Kimble
None
Councilmember Zoller
Approval of tobacco license for North Hill Liquor
Mayor Kimble reviewed the request for a tobacco license for North Hill Liquor.
Motion by Council member Rheinberger, seconded by Councilmember Milbrandt to adopt
Resolution 2002-183, approving new tobacco license for North Hill Liquor. All in favor.
Ayes:
Nays:
Absent:
Councilmembers Bealka, Milbrandt, Rheinberger and Mayor Kimble
None
Council member Zoller
Buildinq Permit Update for the City Expansion area
Community Development Director Russell reviewed the 2001 building permits. He
stated that the orderly annexation agreement states that 120 housing permits can be
used for the expansion area per year. He also stated that the rate of issuance in 2001
the backlog of permits will be used by the end of 2004.
Councilmember Rheinberger asked what the process would be to get an amendment to
the orderly annexation agreement to allow more permits to be issued.
Mr. Russell stated that it would require an amendment to the Comprehensive Plan and
Joint Board approval; it is quite an extensive process.
Councilmember Milbrandt stated that he has gotten good feedback on his participation
and willingness to listen to residents the Boutwell Plan process.
Council member Bealka asked what are the requirements of a contractor wanting to
build a house.
Mr. Russell stated that a building permit and insurance is required.
Council member Bealka felt that maybe contractors should post a bond when they
construct a home.
Mr. Russell stated that he could look into that issue.
COUNCIL REQUEST ITEMS
Council member Bealka asked about the CDBG for the North Hill project.
Page 9 of 11
.
.
.
City Council Meeting 02-16
August 2, 2002
Mr. Russell stated that two CDBG have been received. One for the playground
equipment at the Old Athletic Field and improvements at Staples Park and the other is a
three year program with five years to use the funds for the North Hill project to help low
to moderate income families with the cost of the improvements.
Councilmember Milbrandt explained that the some of the CDBG funds for the park
improvements have been expended.
ADJOURNMENT
Motion by Councilmember Bealka, seconded by Councilmember Milbrandt to adjourn the
meeting at 8:03 p.m.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
Page 10 of 11
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.
.
City Council Meeting 02-16
August 2, 2002
Resolution 2002-170, directing payment of bills
Resolution 2002-170A, approval of Agreement with the Metropolitan Airports Commission
(MAC) for Use of Law Enforcement Personnel
Resolution 2002-171, approval of contract with Century College for Law Enforcement Training
Resolution 2002-172, approval Safe & Sober Grant application .
Resolution 2002-173, approval of judges for 2002 Primary and General Elections
Resolution 2002-174, resolution moving senior deferred assessments (L1 220) to a levied
assessment for property at 904 Harriett (Parcel #33.030;20.21,0065).
Resolution 2002-175, approval of Change Order request for painting the Public Works Facility
Garage Ceiling (Project 9619)
Request to release capital budget items - Library
Resolution 2002-176, authorizing purchase of equipment (Super Hoe)
Resolution 2002-177, approval of Change Order for Telemetry/Alarm Systemfor the Public
Works Facility (Project 9619) . .
Resolution 2002-178, approving cost sharing agreement with Our Savior's Lutheran Church
for the Lily Lake Phase II Improvements (Project 2002-10)
Resolution 2002-179, accepting bid and awarding contractfor 2002 sidewalk rehabilitation
project {Project 2002-11 )and authorizing the construction of pedestrian ramps.
Resolution 2002-180, approving of plans and specifications and awarding contract for
Industrial Park Lighting Curve Crest Boulevard (Project 2000.;.13A); Industrial Park Lighting
Orleans Street (Project 2000-138); County Road 12 and Rutherford Street light and Curve
Crest Extension Street Lights. .
Resolution 2002-181, approving the Stream Protection and Improvement Program Loan with
the State of Minnesota..
Resolution 2002-182, appointments to the Human Rights Commission
Resolution 2002-183, approving new tobacco license for North Hill Liquor
Resolution 2002-184, approving City Administrator performance evaluation and salary
Page 11 of 11
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__iL
Legislative Associates} Inc.
L
P.O. Box 2.131
stillwater, MN 55082.
(651) 439-7681
Fax (651) 439-7319
IIOI 30th Street, Suite 500
Washington, nc. 2.0007
(2.02.) 62.5-4356
Fax (2.02.) 62.5-4363
August 12, 2002
To:
Mayor Jay Kimble and Council Members
Ed Cain, LAI
Legislative Status Report: Stillwater Projects
From:
Subject:
Redistricting Affects Congressional Strategies: Work on Stage 3 of the
LeveelFlood Control Project has become rather complex with the new districts formed from
the 2000 census. Bill Luther's decision to run in the 2nd District, and Mark Kennedy, the 2nd
District incumbent now running in the 6th District, and radically changed our work in
Washington. While Bill Luther still officially represents us in Congress, his major concem is
his reelection campaign in his new district. Nevertheless, he has assured me that he will
continue to do what is necessary to help us move forward, and get Stage 3 of the flood
control project underway. Bill has never supported the construction of the new interstate
bridge, but was successful, working with Marty Sabo on appropriations, to get $5 million for
maintenance of the old lift bridge.
Mark Kennedy is anxious to assure 6th District voters that he can help them get what they
need in the 2002 Congressional Session. So he is working with us on the flood control
work, the interstate bridge construction, and also the new armory, to some extent.
I spent an hour with Kennedy and his Chief of Staff, Pat Rske in Washington to give him an
update on the three issues important to the Council and the voters in the Stillwater area.
That meeting in D.C. led to the meeting he scheduled in Stillwater to discuss the bridge
issue. I was impressed that he brought with him Tom Petri, who is Chairman of the
Highways and Transit Subcommittee, and represents Wisconsin's 6th District. The invitees
included aa few of the State, county, and local govemment officials from the area.
Evidently our local newspaper determined that anything less than a firm commitment by the
Members to build the bridge immediately, indicated an unsuccessful meeting. That was not
the purpose of the meeting. The intent of the meeting was to get the powerful House
Chairman involved and aware of the problems, and to get him to open some doors in
Congress to will assure prompt and certain action by Congress. Chairman Petri assured
me that he would make his committee available for Hearings durring the next Session of
Congress for us to bring this issue before the Members that make the decisions.
Legislative action is not usually taken unless Hearings are held, so this is a very necessary
first step. Secondly, legislative action can eliminate some of the roadblocks put in place by
the Park Service under the Clinton Administration that has contributed to the delay of the
bridge. We need to follow up on this invitation next Session of Congress.
(1)
Already the Bush Administration has separated the old and the new bridge issue which
eliminates the problem of "no new bridges across a Wild and Scenic River." It was brought
out during the meeting that there is no legislative authority for the requirement limiting the .
number of bridges. Secondly, the arbitrary decision by the Park Service to require a $15
million mitigation fee is a decision that was made locally by a.Park Service employee who
has since retired. This roadblock can be eliminated either legislatively or by the new .
Administration in the Park Service. I will be attending a small luncheon in which Secretary
Tommy Thompson is speaking in September. I plan to ask him for his help on this matter
at that time.
Stage 3 of the LeveeIFlood Control Project: Last year we were successful in
obtaining a $2 million appropriation for Stage 3 of the LeveelFlood Control Project. The
Corps has refused to release these funds. Both Kennedy and Luther have said they will
work with us and the appropriate committees to get these funds released. Having two
Congressman pushing for the Stage 3 construction of the project is not a bad thing. Bill
Luther has contacted Jim Oberstar requesting his assistance to include in the WRDA Bill a
provision to "direct the Corps to begin work on Stage 3." This is the legislation that
authorizes Corps projects. Jim Oberstar is the Ranking Member of the Transportation and
Infrastructure Committee that has jurisdiction over the WRDA Bill. I have discussed the
issue with Jim and his staff on a number of occasions. They are very much aware of our
needs. I will be talking to Jim again in Washington on September 12.
Mark Kennedy has excellent contacts on the Water Resources Development
Subcommittee of Appropriations. I have ask him to get this language in the FY 2003
Appropriations Bill. He is willing to make these contacts on our behalf. The legislative
action by either Luther or Kennedy in either of the bills can take care of our problem. I .
understand the Corps has not officially contacted the City to say that the $2 million we got
appropriated for Stage 3 in the FY 2002 Appropriations Bill has been held up by the
order of the Secretary, as the Law requires. This will make it easier for them release the .
funds, and still save face in the process.
We should have some information on the results of our efforts by the end of October when
Congress adjourns.
Ed
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LIST OF BILLS
EXHIBIT n An TO RESOLUTION #2002-185
Ace Hardware
Action Rental
Allen, Shawn & Christine
Amdahl, Chris
Ancom
Appletree Institute
AT&T
Bahls Motor & Implement, Inc.
Board of Water Commissioners
Bryan Rock Products
Buberl, Larry
Buona Sera Ristorante & Wine Bar
Catco
COW Government
Clarey's Safety Equipment
Coca Cola
Common Cents E.M.S. Supply
Cub Foods
Cummins Npower, LLC
DAC Industries, Inc.
Dahl, Nathan
Dahlquist, Mike & Donna
Dew Corportation
District 2 Yearbook
Eckles, Joanna
The Economist
Empson Archives
Ess Brothers & Sons Inc.
Filipiak, Steve & Linda
First State Tire Recycling
Franklin Covey
G&K
Gopher Bearing
Ikon
Imagineering Computer Consultants
International Business Machines Corp.
Johnson, Dennis
Johnson, Jeff
Lake Management
Langness, Margaret
Lind, Gladys
Linner Electric
LJ Schuster
Lone Oak Irrigation Inc.
Lynn Peavey Company
MacQueen Equipment
Maple Island Hardware
Menards
Hardware
Propane, Concrete Trailer,Helium Tank
Creekside Neighborhood Wilds Reimbursl
Re Key, Keys Cut
Portable Radios, Repair Microphone
Insurance
Telephone
Repairs to Mower
Water Bill Pd Here
Lime
Animal Transport
Refund overpayment Liquor Fees
Equipment Repair Supplies
Video Capture
Kussmaul Cover & Gasket
Concession Supplies
Ultra Breathsaver Bags
Water, Powerade
Generator Part & Manual
Liquid Alive Enzyme Digestant
Landscape Escrow Refund
Creekside Neighborhood Wilds Reimbursl
Public Works Facility
Advertisement
Creekside Neighborhood Wifds Reimbursl
Subscription
Completion of Survey Project
Manhole,Grates,Curb Box and Mback
Creekside Neighborhood Wilds Reimbursl
Tire Recycling
Office Supplies
Uniforms, Rugs, Towels & Soap
Bearing Inserts
Maintenance Agreement
Professional Service
Maintenance Contract
Refund Credit Balance Utility Bill
Reimburse Work Boots
Treatment of Lily lake and Beach,Pier
Park Refund
Purchase Agreement
Bulbs
Direct Deposit Advice
Repair Sprinkler System
Evid Red W/SSplit
Rental of Bearcat
Hardware
Hardware
934.37
348.85
183.15
110.50
2,753.07
21,143.78
269.50
327.34
85.00
205.32
50.00
1,375.00
317.56
254.99
55.62
721.90
995.00
66.26
542.14
163.91
2,500.00
633.39
603,089.00
125.00
1,646.33
119.00
5,000.00
1,003.23
397.44
85.47
44.43
2,829.26
102.20
480.64
47.50
1,325.73
162.72
40.00
3,961.00
50.00
927.00
140.58
340.79
220.00
100.40
4,260.00
522.85
207.80
EXHIBIT" A" TO RESOLUTION #2002-185
Met Life
Metropolitan Council Environmental Servo
Mil Term Life Insurance
MN Chiefs of Police
MN State Fire Chiefs Association
MTI
Municipal Code Corp
Northern Traffic Supply
Gopher State One-Call
On Site Sanitation
Osceola Sun, Inc.
Pameco
PC Solutions
Pink's Sewer Service
Polfus Implement
Quill
Reeds Sales & Service
R & R Specialties
S1. Croix Office
S1. Joseph
Schmid, Dan & Connie
Schuld, Don & Charlotte
Skill Path Seminars
Space Mobile and Modular Structures
SRF Consulting
Stillwater Equipment Company
Stillwater Gazette
Stillwater Motors
Stillwater Towing
T A Schifsky & Sons
Thomas, Lance & Kim
Toll Gas & Welding Supply
Turcotte Stick Handling School
UBC
Valley Trophy
Vance Brothers
Vermeer of Minnesota
Viking Industrial Center
Viking Office Products
Ward, Diane
Waste Management
Zee Medical
ADDENDUM TO BILLS
ABS Company
Bettendorf Rohrer Knoche Wall, Inc.
Page 2
Insurance
Service for Sept 2002
Insurance
Seminar
Annual Conference
Equipment Repair Supplies
Supplement Pages, Update Database
Barricades, Signs & Cones
Billable Tickets
Unit Rentals
Publications
Duct Furnace, Halogen Leak Detector
Copier Repair
Pumped Lift
Equipment Repair
Copy Paper
Repair Pole Saws
Maintenance Seminar
Office Supplies
Equipment Repair Parts
Creekside Neighborhood Wilds ReimbursE
Creekside Neighborhood Wilds ReimbursE
Seminar
Trailer Rental
TH 36 Partnership Study
Restraints
Publications
Vehicle Repair
Tows
Asphalt
Creekside Neighborhood Wilds ReimbursE
Lease Renewal
Refund for Time Not Used
Cement
Door Sign, 9 x 12 Latch & Lock
Tack
Knife Sharpening
Wheel Masonry
Office Supplies
Reimburse Vehicle Tabs Police
Lumber Jack Rolloff Box,3rd Qtr SVC
First Aid Supplies
First Half 2002 TIF #1
Appraisal of Railroad Right Away
..
135.72
78,629.80
1 ,286.40
50.00
135.00
34.67
894.90
608.72
21.70
567.55
227.44
3,406.14
155.36
120.00
344.00
293.37
368.91
45.00
125.27
11.25
494.56
1,108.32
199.00
135.00
42.81
130.11
92.70
347.51
224.76
956.51
231.82
122.48
1,757.25
95.47
89.73
834.37
30.17
68.48
215.61
9.50
488.10
76.26
.
.
1,484.79
1,900.00
.
.
.
.
.
.
EXHIBIT n An TO RESOLUTION #2002-185
Page 3
City of Bayport Police Dept. Lumberjack Days Security Assistance
City of Cottage Grove Police Dept. Lumberjack Days Security Assistance
City of Oakdale Police Dept. Lumberjack Days Security Assistance
City of S1. Paul Park Police Dept. Lumberjack Days Security Assistance
Coordinated Business Systems Maintenance Contract
Data One Technology Drum Kit, Toner
Desch, Mark L. & Gloria M. First Half 2002 TIF #1
Farley, Mark & Darlene Repair Boulevard
Gannon's Auto Body Repair Vehicles
Innocorp Fatal Vision Budget Pack
Lake Area Bank First Half 2002 TIF #1
Lake Elmo Bank & Corner House Shoppes First Half 2002 TIF #3
Lake Elmo Bank & Simonet Furniture Co. First Half 2002 TIF #1
Long Lake Villas Limited Partnership First Half 2002 TIF #1
Lanoga Corporation First Half 2002 TIF #1
MADD Towing for Crash Car Program,Lumberjac
Magnuson Law Firm Professional Services
MN Dept of Admin Building Codes & Standard Seminars
Municipal Code Corporation Supplement Pages
Plant Health Associates, Inc. March-July 2002 Professional Service
Professional Equipment Ladder
Owest Telephone
S1. Croix Office Office Supplies
Semler, John D. & Kelly L First Half 2002 TIF #1
Spartan No Parking Sign
Stack, Barrett M. Deposition/Testimony
Stillwater Gazette Publication
US Bank Paying Agent Fees
Washington County Recorder Variances
Washington County Transportation Traffic Services
Xcel Electricity,Gas
1,418.17
3,817.30
2,565.00
834.10
262.76
346.13
9,481.46
240.00
973.12
512.00
4,807.69
6,885.73
15,750.00
7,838.39
6,471.55
125.00
10,540.98
210.00
36.19
1,122.72
410.00
1,185.77
228.62
4,725.83
141.00
840.00
56.42
1,285.28
247.50
7,730.65
1,499.65
Total 852,450.54
Adopted by the City Council this
20th Day of August, 2002
.
.
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.
RESOLUTION NO. 2002-186
RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED
PROJECTS TO BE UNDERTAKEN BY THE CITY OF STILLWATER;
ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
BE IT RESOLVED by the City Council (the Council) of the City of Stillwater, Minnesota (the
City) as follows:
1. Recitals.
a. The Internal Revenue Service has issued Section 1.103 -18 of the Income Tax
Regulations (the Regulations) dealing with the issuance of bonds, all or a portion
of the proceeds of which are to be used to reimburse the City for project
expenditures made by the City prior to the time for the issuance of the bonds.
b. The Regulations generally require that the City make a prior declaration of its
official intent to reimburse itself for such prior expenditures out of the proceeds of
subsequently issued borrowing, that the borrowing occur and the reimbursement
allocation be made from the proceeds of such borrowing within one year of the
payment of the expenditure or, if longer, within one year of the date the project is
placed in service, and that the expenditure be a capital expenditure.
c. The City desires to comply with requirements of the Regulations with respect to
certain projects hereinafter identified.
2. Official Intent Declaration.
a. The City proposes to undertake the following projects described on Exhibit A
attached hereto.
b. Other than (i) expenditures to be paid or reimbursed from sources other than a
borrowing or (ii) expenditures permitted to be reimbursed pursuant to the
transition provision of Section 1.103-18(1)(2) of the Regulations or (iii)
expenditures constituting of preliminary expenditures as defined in Section
1.103-18 (i)(2) of the Regulations, no expenditures for the foregoing projects as
identified on Exhibit A have heretofore been made by the City and no
expenditures will be made by the City until after the date of this Resolution.
c. The City reasonably expects to reimburse the expenditures made for the costs of
the designated projects out of the proceeds of the debt (the Bonds) to be
incurred by the City after the date of payment of all or a portion of the costs. All
reimbursed expenditures shall be capital expenditures as defined in section
1.150-1 (h) of the Regulations
d. This declaration is a declaration of official intent adopted pursuant to Section 1.
103-18 of the Regulations.
3. Budqet Matters. As of the date hereof, there are no City funds reserved, allocated on a Ion.
term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a
long term basis or otherwise set aside) to provide permanent financing for the expenditures
related to the projects other than pursuant to the issuance of the Bond. This resolution,
therefore, is determined to be consistent with the City's budgetary and financial
circumstances as they exist or are reasonably foreseeable on the date hereof, all within the
meaning and content of the Regulations.
4. Filinq. This resolution shall be filed within 30 days of its adoption in the publicly available
official books and records of the City. This resolution shall be available for inspection at the
office of the city clerk at the City Hall (which is the main administrative office of the City)
during the normal business hours of the City on every business day until the date of
issuance of the bonds.
5. Reimbursement Allocations. The City's financial officer shall be responsible for making the
reimbursement allocations" described in the Regulations, being generally the transfer of the
appropriate amount for proceeds of the Bonds to reimburse the source of temporary
financing used by the City to make payment of the prior costs of the projects. Each
allocation shall be evidenced by an entry on the official books and records of the City
maintained for the bonds, shall specifically identify the actual prior expenditure being
reimbursed or, in the case of reimbursement of a fund or account in accordance with
Section 1. 103-18, the fund or account from which the expenditure was paid, and shall be
effective to relieve the proceeds of the bonds from any restriction under the bond resolutioa
or other relevant legal documents for the Bonds, and under any applicable state statue, .
which would apply to the unspent proceeds of the Bonds.
Adopted this 20th day of August, 2002
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
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EXHIBIT A
2002 Sidewalk Rehabilitation Project & Pedestrian Ramps
$130,000
LIST OF BILLS
EXHIBIT" A" TO RESOLUTION #2002-185
.
Ace Hardware
Action Rental
Allen, Shawn & Christine
Amdahl, Chris
Ancom
Appletree Institute
AT&T
Bahls Motor & Implement, Inc.
Board of Water Commissioners
Bryan Rock Products
Buberl, Larry
Buona Sera Ristorante & Wine Bar
Catco
CDW Government
Clarey's Safety Equipment
Coca Cola
Common Cents E.M.S. Supply
Cub Foods
Cummins Npower, LLC
DAC Industries, Inc.
Dahl, Nathan
Dahlquist, Mike & Donna
Dew Corportation
District 2 Yearbook
Eckles, Joanna
The Economist
Empson Archives
Ess Brothers & Sons Inc.
Filipiak, Steve & Linda
First State Tire Recycling
Franklin Covey
G&K
Gopher Bearing
Ikon
Imagineering Computer Consultants
International Business Machines Corp.
Johnson, Dennis
Johnson, Jeff
Lake Management
Langness, Margaret
Lind, Gladys
Linner Electric
LJ Schuster
Lone Oak Irrigation Inc.
Lynn Peavey Company
MacQueen Equipment
Maple Island Hardware
Menards
.
.
Hardware
Propane, Concrete Trailer,Helium Tank
Creekside Neighborhood Wilds ReimbursE
Re Key, Keys Cut
Portable Radios, Repair Microphone
Insurance
Telephone
Repairs to Mower
Water Bill Pd Here
Lime
Animal Transport
Refund overpayment Liquor Fees
Equipment Repair Supplies
Video Capture
Kussmaul Cover & Gasket
Concession Supplies
Ultra Breathsaver Bags
Water, Powerade
Generator Part & Manual
Liquid Alive Enzyme Digestant
Landscape Escrow Refund
Creekside Neighborhood Wilds ReimbursE
Public Works Facility
Advertisement
Creekside Neighborhood Wilds ReimbursE
Subscription
Completion of Survey Project
Manhole,Grates,Curb Box and Mback
Creekside Neighborhood Wilds ReimbursE
Tire Recycling
Office Supplies
Uniforms, Rugs, Towels & Soap
Bearing Inserts
Maintenance Agreement
Professional Service
Maintenance Contract
Refund Credit Balance Utility Bill
Reimburse Work Boots
Treatment of Lily Lake and Beach,Pier
Park Refund
Purchase Agreement
Bulbs
Direct Deposit Advice
Repair Sprinkler System
Evid Red W/S Split
Rental of Bearcat
Hardware
Hardware
934.37
348.85
183.15
110.50
2,753.07
21,143.78
269.50
327.34
85.00
205.32
50.00
1,375.00
317.56
254.99
55.62
721.90
995.00
66.26
542,14
163.91
2,500.00
633.39
603,089.00
125.00
1,646.33
119.00
5,000.00
1,003.23
397.44
85.47
44.43
2,829.26
102.20
480.64
47.50
1,325.73
162.72
40.00
3,961.00
50.00
927.00
140.58
340.79
220.00
100.40
4,260.00
522.85
207.80
EXHIBIT" A" TO RESOLUTION #2002- 185
Met Life
Metropolitan Council Environmental Servo
Mil Term Life Insurance
MN Chiefs of Police
MN State Fire Chiefs Association
MTI
Municipal Code Corp
Northern Traffic Supply
Gopher State One-Call
On Site Sanitation
Osceola Sun, Inc.
Pameco
PC Solutions
Pink's Sewer Service
Polfus Implement
Quill
Reeds Sales & Service
R & R Specialties
S1. Croix Office
S1. Joseph
Schmid, Dan & Connie
Schuld, Don & Charlotte
Skill Path Seminars
Space Mobile and Modular Structures
SRF Consulting
Stillwater Equipment Company
Stillwater Gazette
Stillwater Motors
Stillwater Towing
TA Schifsky & Sons
Thomas, Lance & Kim
Toll Gas & Welding Supply
Turcotte Stick Handling School
UBC
Valley Trophy
Vance Brothers
Vermeer of Minnesota
Viking Industrial Center
Viking Office Products
Ward, Diane
Waste Management
Zee Medical
Page 2
Insurance
Service for Sept 2002
Insurance
Seminar
Annual Conference
Equipment Repair Supplies
Supplement Pages, Update Database
Barricades, Signs & Cones
Billable Tickets
Unit Rentals
Publications
Duct Furnace, Halogen leak Detector
Copier Repair
Pumped Lift
Equipment Repair
Copy Paper
Repair Pole Saws
Maintenance Seminar
Office Supplies
Equipment Repair Parts
Creekside Neighborhood Wilds ReimbursE
Creekside Neighborhood Wilds ReimbursE
Seminar
Trailer Rental
TH 36 Partnership Study
Restraints
Publications
Vehicle Repair
Tows
Asphalt
Creekside Neighborhood Wilds ReimbursE
Lease Renewal
Refund for Time Not Used
Cement
Door Sign, 9 x 12 Latch & Lock
Tack
Knife Sharpening
Wheel Masonry
Office Supplies
Reimburse Vehicle Tabs Police
Lumber Jack Rolloff Box,3rd Qtr SVC
First Aid Supplies
135.72
78,629.80
1,286.40
50.00
135.00
34.67
894.90
608.72
21.70
567.55
227.44
3,406.14
155.36
120.00
344.00
293.37
368.91
45.00
125.27
11.25
494.56
1,108.32
199.00
135.00
42.81
130.11
92.70
347.51
224.76
956.51
231.82
122.48
1,757.25
95.47
89.73
834.37
30.17
68.48
215.61
9.50
488.10
76.26
.
.
.
.
.
.
Memo
To:
From:
Date:
Subject:
Mayor and City Council J1 ./
Steve Russell, Community Development Director I ~
August 15, 2002
Fire Department Special Sign Request
Again this year, the Fire Department is requesting approval for off-site signing for their October
18, 2002 fish fry. All signs are located on City property.
Recommendation: Decision on request.
Attachment
THE BIRTH PUCE OF MINNESOTA
FIRE DEPARTMENT
.
August 12, 2002 .
Steve Russell
City of Stillwater Planning Commission
This letter is to request permission to post signs for the Stillwater Fire Department Relief
Association Fish Fry on October 18, 2002 at the following locations.
Location
Size of Sign
Lily Lake ball field
4X6
The Pump House (Wilkin & Owen)
3X4
.
The Pump House (1300 block W. Olive) 4 X 4
The Pump House (1300 block S. 4th) 4 X 4
These signs would be posted on or about September]6, 2002, until October 19, 2002. .
We have received permission from Jim McKnight,.. Stillwater Water Dept. and Tim
Thomsen, Engineering and Public Works. "
Thank you,
~c/~
William 1. Peltier
Firefighter/Engineer
WLP/lrt
.
216 North Fourth Street · Stillwater, Minnesota 55082
PHONE: (651) 351-4963 · FAX: (651) 351-4967
.
MEMORANDUM
To: Mayor and City Council
From:
Sue Fitzgerald, Planner <
August 20, 2002
Date:
Subject:
23th Annual Historic Preservation Conference
.
The State Historic Preservation Office (SHPO) is holding its annual conference in
Owatonna, MN on September 12 and 13. The Stillwater Heritage Preservation is
requesting Council's approval to attend the conference. The registration fee is $60.00 for
each member. Total cost will be $480 for the members to attend.
.
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.
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PleJa6Zl!:l ens
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VS9 'oN l!WJad
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3::>13.'10 NOUV AH3S3Hd ::>IHOJ,sIH i
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II
.
PR
I
The 23rd Annual Statewide Historic Preservation Conference
.
P.
I .
.
Sponsored by:
IPlI MINNESOTA
III-HISTORICAL SOCIETY
Preservation Alliance
of Minnesota
AlA Minnesota The City of Owatonr
A Society of The American Institute of Architects The Owatonna Arts
Un Sept. 12-13, 2002, historians, architects, public officials, facilities managers, property owners, preservation
commissioners and citizen advocates from every comer of Minnesota will meet on the campus of the former State.
Public School in Owatonna for the 23rdAnnual Statewide Historic Preservation Conference.
This year's conference will feature lectures, working sessions and field trips focusing o.n two important themes - the history
and management of cultural resources at Minnesota's state-owned custodial care institutions, and the nuts and bolts of
administering local preservation programs.
Hear a flrst.person account of life at the State Public School from Harvey Ronglien, one of the many Minnesotans who grew
up there. Learn about the challenges of fmding new uses for places that once provided asylum for troubled Minnesotans and
served as important economic engines for the communities that hosted them. Explore the realities of practicing local
preservation with the help of Pratt Cassity, former executive director of the National Alliance of Preservation Commissions.
Enjoy a home-cooked meal prepared by the Owatonna seniors. Visit local examples of 20th-century modernist architecture
including the world.famous National Farmers' Bank of Owatonna, designed by Prairie School architect Louis Sullivan.
.
Join us in Owatonna for two days of thought.provoking presentations, practical working sessions, great food and the
opportunity to compare notes with other preservationists from across the state.
(Sessions for the State Institutions Track are listed in color.)
Thursday, Sept. 12
8-8:45 a.m. - Registration and Continental Br,eakfast
8:45-9 a.m. - Welcome and Introductory Remarks
9-10 a.m. - Keynote Address
A Personal History of the Minnesota State School for Dependent
and Neglected Children - Harvey Ronglien
10-10:30 a.m. - Coffee Break
.
10:30 a.m.-Noon - Concurrent Sessions
Preservation 101: The Basics
Representatives from the State Historic Preservation Office, the
Preservation Alliance of Minnesota and a local cultural resource
management consulting firm will provide a general introduction
to the world of historic preservation; unraveling the language,
describing the network of national, state and local organizations
and their activities; discussing legal principles; and outlining
local, state and national incentive programs.
Institutions in Transition: The State's Persllectlve
Presenters from Minnesota's Department of Administration,
the Department of Human Services, and the State flistoric
Preservation Office will discuss the complex practical,
programmatic and political factors that are involved in the
stewardship of l\1innesota's historic state institutions.
Noon-1 :30 p.m. - lunch and Keynote Address
It's Not Just Vmyl Anymore: What's Covering Your Historic
Property? - Pratt Cassity, National Alliance of Preservation
Commissions
1 :30-3 p.m. - Concurrent Sessions
How Heritage Preservation Commissions Make Good
Defensible Decisions
Appropriate conduct and ethics are critical to running an
effective commission meeting. In this session, Pratt Cassity, an
attorney who sits on the Minneapolis HPC, and a staff person
with the League of Minnesota Cities will deSCribe the concept of
due process, discuss the rules and regulations commissioners
must follow to ensure sound decisions, and talk about how the
system can help citizens protect historic resources.
Institutions In Transition: The Community's
Perspective
In this session, panelists from several of Minnesota.'s "institutional
-----~.. -.-... ....----........- .....--- .-~._...--.r~ __ _.___.__ _& _._____ __
.
Friday, Sept. 13
8:15-9 a.m. - Registration and Continental Breakfast
9-10:30 a.m. - Keynote Presentation
Blue Vmyl- Described by its creators as a "toxic comedy/this
award winning video by documentariansjudith Helfand and
Dan Gold sheds a thought provoking but entertaining new
light on an old problem for preservationists - vinyl siding.
10:30-11 a.m. - Coffee Break
11-12:30 p.m. - Concurrent Sessions
Planning Ahead In Historic Districts: A New Approach
to Survey
The city of Anoka recently retained Miller Dunwiddie architects
of Minneapolis to conduct an in-depth evaluation of 50 historic
buildings in the downtown area to address fire protection, life
safety and accessibility issues; to identify important architectural
characteristics; to assess renovation potential; and to describe
strategies for inter-building collaboration on fIre protection and
accessibility improvements. Miller Dunwiddie principal John
Mecum,AIA, will join Bob Kirchner from the city of Anoka to
present a "work in progress" report on this innovative project.
Mock Commission Meeting
Experienced preservationists will use role-play to present a
range of issues encountered regularly by heritage preservation
commission members. Through a unique combination of humor
and instruction, this session will provide an overview of
commission responsibilities, procedural practices, typical
problems and techniques for dealing with difficult
circumstances, Laugh as you learn how to be a more effective
commission member!
12:30-1 :30 p.m. - lunch
1:30-4:30 p.m. - Tour or Field Workshop (choose one)
Twentieth-Century Modernism In Owatonna: A
Guided Tour
Get an insider's view of some of Owatonna's modernist
masterpieces, including two Prairie School houses designed by
Purcell and E1mslie, a postwar residence designed by Wmston an
Elizabeth Close and the internationally acclaimed National
Farmers' Bank by louis Sullivan.
Field Workshop at the State School for Dependent an-
Nealected Children
these historic places can attect the communities that host them,
and relate some of the ways their communities have sought to
deal creatively with change.
3-3:30 p.m. - Coffee Break
3:30-5 p.m. - Concurrent Sessions
Design Review from A to Z
After conferring local designation on historic resources in their
communities, heritage preservation commissions are responsible
for reviewing proposed exterior alterations. Why should
communities have design review, and how does it work? What are
design guidelines, and how are they applied? 1l1is session will
answer these questions and provide insight from the points of view
of property owners, preservation commissions and designers.
Institutions in Transition: The Developer's Perspective
Built to provide custodial care for huge populations of people in
an era before effective medical or rehabilitation treatments were
available, early state institutions often functioned as little more
than enormous warehouses for society's outcasts. With historic
buildings encompassing hundreds of thousands of square feet of
raw space sprawled over hundreds of acres of land, these
institutions present enormous challenges to those seeking
appropriate and practical ways to reuse the old facilities. In this
session, developers Ray Minervini and James Reardon will
deSCribe their experiences in redeveloping a Kirkbride-plan
former state mental hospital in Traverse City, Mich.
5-6:30 p.m. - Reception and ClG Spotlight
At this informal event, conferees will have an opportunity to visit
the State Public School Museum, tour the galleries of the
Owatonna Art Center, examine displays showcasing successful
projects from Minnesota.s Certified Local Government
communities, and chat with preservationists from every corner
of the state. Light refreshments will be served.
and Owatonna's assistant city administrator Leo Rudolph lead an
in-depth exploration of the State School campus. discussing its
history and e\'olution, and demonstrating how thoughtful
planning enabled the City to adaptively reuse the complex
without changing its essential character.
Conference attendees will tour the National Farmers' Bank of Owatonna,
designed by louis Sullivan. Minnesota Historical Society pboto.
Continuing education for AlA members
This year's conference is co-sponsored by AlA Minnesota, a registered
AWCES prmider of continuing education. AlA members can obtain
continuing education credit for their participation.
REGISTRATION FORM
Registration Deadline - Wednesday, Sept. 4
Name
Organization
Address
City
State
Day phone
e-mail
Please indicate the day(s) and event(s) you will attend.
Please copy this form for multiple registrations.
o Full conference (1bursday and Friday)
o Thursday only
o Friday only
o Reception Thursday
Zip
Friday Afternoon TOllr/Worksbop (cboose one)
o Twentieth-Century Modernism in Owatonna
o Field Workshop at the State School for
Dependent and Neglected Children
Registration Fee: Please check all that apply
o $60 early registration (before Aug. 28) 0 $70 late registration (after Aug. 28)
o $40 one-day only 0 Thursday 0 Friday
o $; discount for MHS members
Member Number
Student registration (with current ID)
o $40 full conference 0 $3; one day only OThursday o Friday
Name of institution
Cancellation policy Total registration fee
Cancellations received on or before Sept. 4, 2002 will be refunded in full.
There will be no refunds available for cancellations received after that date. $
Please mail completed form
with payment to:
Minnesota Historical
Society
Atten: Michele Decker
34; Kellogg BlVd.W.
St. Paul, 1\1:'\ ;5102- .
Phone: 651-296-543
Fax: 651-282-2374
e-mail:
michele .decker@mnhs.org
Payment method
o Check (please make
checks payable to
Minnesota Historical...
Sodet:)')
o Credit card
o Bill my organization
Credit card information
o Visa 0 Mastercard
o Discover 0 American .
Express
Card number
E,xpir.uion date
Signature
.
.
. onference activities will take
'- place at West Hills (the
former State Public School
campus) in Owatonna. Located
at 540 West Hills Circle, the
institution's Romanesque-style
administration building, designed
by Minneapolis architect Warren
Dunnell in 1887, now houses
offices for the City of Owatonna
and galleries for the Owatonna
Art Center.
Sponsors
Sponsored by the State Historic
Preservation Office of the l'vlinnesota
Historical Society. the Preservation
Alliance of Minnesota. AlA Minnesota.
the City of Owatonna and the
OwatonnaArts Center.
Auxilb.ry aids and services, including sign-langt.tJg'e
interpreters, are :waiIable for conference partidpams.
To make amngements.plClSe aIll6S1.296-SH4" Ie:>st
one week prior [0 the conference.
.
t
to Twin Cities
Arcltiteet.s drawing of the Administration Building. Minnesota Historical Society photograph.
Cover photo: lI-linnesota State PubUc School for Neglected and Dependent Children (\>est Hills).
ca. 1890..Uinnesota Historical SOCiety photo.
N
A
Registration Deadline
Wednesday, Sept. 4
Owatonna
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Lodging
For information about lodging options in
Owatonna. please call the Owatonna Area
Chamber of Commerce (507-451-7970 or toll free
at }-800-423-6466) or visit their web site at
wU'w.owatonna.org/visit/lodging.
Direction. to Owatonna/We.t Hills
Owatonna is located in south-central Minnesota.
approximately 65 miles south of the Twin Cities. From
Minneapolis/St. Paul, take 1-35 south to Owatonna. Exit
on Highway 14 West (exit 42) and proceed to State
Avenue.Turn right on State Avenue. cross the railroad
tracks and proceed to the entrance to West Hills.
~
to Albert lea and Des Moines
This conference has been fInanced in part with federal funds from the ~:J.[ional Park Service, U.S. Department of the Interior, through the Minnesota Historical Society
under proVisions of the National Historic Presen-ation Act as amended. However, the contents and opinions do not necessarily reflect the views of policies of the
Department of the Interior, nOr does the mention of trade n:unes or commercial products constitute endorsement or recommendations by the Department of the
Interior or the Minnesota Historical Socie~:
Regulations of the U.S. Department of the Interior strictly prohibit unlawful discrimination in departmentally federally assisted programs on the basis of race, color,
national origin, age or disability. Any person who believes he or she has been discriminated against in any program, activity or facility operated by a recipient of
federal assistance should write to: Office of Equal Opportunity. National Park Service, 1849 C Street N.W.,Washington, D.C. 20240.
The Minnesota Historical Society is a pri\"Jte. non-profit educ3tional and cultural institution established in 1849 to preserve and share Minnesota history_ The Society'
collects, preserves and tells the story of l'ttinnesou's past through museum exhibits, extensive libr.aries and collections, historic sites, educational programs and book
publishing. The Society has statutory responsibility (or the 5[;lrc's historic preserv3rion program. The State Historic Preservation Office advocates for the preservation
of the state's irreplaceable historic and ardueological resources, and pro\-ides IC'Jdership in carrying out its mission to identify, evaluate, register and protect historic
properties in l\linnesota.
Special thanks to Wells Fargo Bank of Owatonna. ::'\anc)" Janke. Tim ~lc~13nimon,James Sandberg, NanL'Y Vaillancourt, Mark Walbr.ln and senior citizens.
.
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.
TO:
FROM:
DATE:
SUBJECT:
1
CITY OF STILLWATER
MEMORANDUM
Mayor and City Council
Sharon Hanison. Assistant Finance Directo~~
August 20,2002
Utility Bill Adjustments - Sewer Charges
Description
Recommendation
Leaky Valve
Reduce July, October & Jan 2003
to 22,000 gallons per quarter
(;::~
'o~,~~~'?:.41).'A
~~V...:.~'Q\~&D~~<),
~:r :'~)
.~~)/
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar St-Suite 133
St. Paul, MN 55101-5133
){{S -6 ~?
(651) 6 6439-TDD (651)282-6555
APPLICATION AND PERMIT
FOR A TEMPORARY ON-SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION F;4LI- COL-O;?S FINE (t-f?T -- ;:JAZZ
NAME OF ORGANIZATION DATE ORGANIZED
0reA-iER- 6h'JJ'Iv'/'tTEf<. Co C-
STREET ADDRESS
F{;:E;7IV/tL.
TAX EXEMPT NUMBER
NANIE OF PERSONJv1,AKlNG APPLICATION
Lo C~ n n S'-J-o k e.s
DATES LIQUOR WILL,BE SOLD
/(J--,5-- ~co 2- ~ /0 -0--~OO 2-
ORGANIZATIQN OFFICER'S NAME n
H,l1e Sc.hOOr7o,/'-(!r, rres,
ORGANIZATION OFFICER'S NAME
t1Ct('(L. )hrlSfo hev.sorJ
ORQANIZATION OFFICER'S NAME
.JuSnn 0rn,Tf'l
Cuy .
..:)',7-,11 WCtI-e.k~
BUSINESS PHONE
((p6'/) J/3CJ-^lOO/
TYPE OF ORGANIZATION
~CLUB o CHARITABLE DRELIGIOUS DOTHER NONPROFIT
ADDRESS
STATE ZIP CODE
r'T1 n 55'0 ~ ,:;l--
HOME PHONE .
((Sf) "130 --/4 J. 0
ADDRESS
ADDRESS
1/3
6/ n air) Sf, ::5&11 {A_)C{fe.r
Location where license will be used. If an outdoor area, describe
Lo uJe.J/ Po-vI< (Sou't-P1J In Ci. c{J/I!-ini?cJ Beer O-CLV'cl-PrJ
a r tlJ\,.J
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the liquor licensee providing the service.
L'r C . B.
o . ...V'Uj')( f? e V" ,
l.:t P -rV 1'1
f)tJ. riB re ry/ e1r'~
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage.
(NOTE: Insurance is not mandatory.)
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT
CITY/COUNTY DATE APPROVED
CITY FEE AMOUNT LICENSE DATES
DATE FEE PAID
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED Alcohol & Gambling Enforcement Director
Note: Do not separate these two parts, send both parts to the address above and the original signed by this division
will be returned as the license. Submit to the city or County at least 30 days before the event.
PS-09079 (6/98)
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.
.
2002 FALL COLORS FINE ART AND JAZZ FESTIVAL
This Agreement between the City of Stillwater, Washington County, Minnesota ("City"),
in conjunction with the Fall Colors Fine Art and Jazz Festival, part of a community wide
celebration of the City (the "Event"); and the Greater Stillwater Chamber of Commerce, a
Minnesota non-profit corporation (the "Chamber"), the liquor license holder within the City that
has been granted authority to dispense intoxicating liquor pursuant to Minn. Stat. S340AA04,
subd.10 ("Liquor").
1. Celebration. The City has encouraged the Event as a community wide celebration
in order to foster and promote tourism and encourage commerce that will ultimately increase
property values and the quality of life within the City.
2. Events. The City has granted to the Chamber authority to dispense Liquor at the
Event within the Beer Garden. It is the purpose of this Agreement to set forth the terms and
conditions that will control the dispensing of Liquor at the Event.
3. The Area. Liquor may be dispensed only in an area approximately 20,000 square
feet as shown on the plan submitted to the Chief of Police (the "Area").
4. Fencing. The Area must be securely fenced with only one access point. The City
will provide the fencing material and personnel needed to install the fencing. The Chamber must
use their best efforts to see that the fence remains intact.
5. Crowd Management. The City will provide one (1) uniformed Police Officer for
the Event. The Officer will remain on the premise of the Event during the hours of operation. A
volunteer security guard must be in place to insure that no Liquor leaves the Area. The volunteer
security guard will be suitably identifiable.
6. Identification. The Chamber will permit no one to consume Liquor unless they
provide identification. The Chamber will provide liquor identification bracelets at a minimum of
four (4) different locations in the Area at no cost to consumers. The Chamber will permit no one
to consume liquor unless they are wearing an identification bracelet. The Chamber will be
responsible for the issuance of the bracelets only to those who are legally entitled to consume
liquor.
7. No Other Alcohol or Coolers. No Liquor is allowed in the Area except that
Liquor which is sold by the Chamber. The Chamber is responsible to see that no other Liquor is
brought into the Area. The Chamber must not allow bottles, containers or coolers to be brought
into the Area.
8. Insurance. The Chamber must provide to the City satisfactory proof that it has
obtained liability insurance that names the Chamber and the City as an additional insured, as loss
payees, in an amount of at least two hundred and fifty thousand and nolI 00 dollars ($250,000.00)
per person and seven hundred and fifty thousand and no/lOO dollars ($750,000.00) per
occurrence, for loss sustained by either acts or octurrences that arise from or grow out of the
.,
Event, and Liquor Liability coverage as described in Minn. Stat. ~340AA09, evidenced at a
minimum, the coverage described in Minn. Stat. ~340AA09, subd. 1.
9. Signs. The Chamber will post signs, the. number and content of which must be
. approved by the City Police Chief, describing the regulations prohibiting liquor outside of the
Area, as well as the prohibition against participants bringing their own Liquor into the Area, and
that proof of age is required to consume alcohol.
'.
10. Noise Control. The Chamber is responsible to control the noise emanating from
the Area at a level that will not interfere with the peace and repose of the res~dential area o,n the
bluffs on the north, west and south edges of the downtown.
11. Hours of Operation. Operations are limited to II :00 a.m. to 6,00 p.m. Saturday,
October 5, 2002 and 11 :00 a.m. - 5:00 p:m. Sunday, October 6, 2002~ No Liquor may be
dispensed until 12:00 p.m. (noon).;
12. Police Power. The City reserves the right to order a shut down ofth~Area in the
event the Chief of Police determines, in his sole discretion, that the public safety is threatened or
any condition of this Agreement is. violated. If requested by the Chief of Police, The Chamber
will cease dispensing Liquor and assist the police in the clearing of the Area.
13. Exclusive Use of Lowell Park. In retUrn for the exclusive use of Lowell Park and
the right to sublease spaces within the parkes), the Association hereby agrees to the followillg
stipulations
.,
(a) The Chamber will pay a damage deposit of$250 and a users fee of$500to be paid at the
signing of this Agreement. the dainage deposit of$250to be refunded, in whole or in
part, depending on the amount of damage, if any, as determined 'by the City of Stillwater
Public Works Superintendent
..
(b) The Chamber shall furnish dumpsters ,or roll-off boxes in sufficient quantitY to contain
the accumulation of trash generated by the Celebration:cind shall see that all trash is
pickup up daily and deposited in dumpsters, including the 'emptying of park trash
receptacles.
(c) The existing restrooms in the south end of Lowell Park will be closed dUring the Festival,
and in lieu of the restroom availability, the City will furnish four (4) portable restrooms at
City expense. Any additional portable restrooms needed for the Festival must be
furnished at the sole expense of the Chamber.
14. Hold Harmless and Indemnify. The Chamber agrees to hold the City harmless
and to indemnify and defend the City with regard to any claims, causes of action or demands that
might be brought against the City arising out of the activities in the Area including the
dispensing of Liquor pursuant to this Agreement.
~~~~~ES. S WHEREOF, the parties have set their hands this \~t) day of
~ ,2002.
.
2
.
.
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SUSp.j'j L. SMITH
Notary Public
Minnesol8
My Commission Expires.lan. 3t. 2llO5
Subscribed and ~orn ~ore me this
\~'\~ day of :ft). ,2002.
~~~~
Notary Public
Subscribed and sworn to before me this
day of , 2002.
Notary Public
By
Its
,..,..~
CITY OF STILLWATER
Jay 1. Kimble, Its Mayor
Attest:
Diane F . Ward, Its Clerk
3
.
.
.
Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
August 15,2002
Comp Plan and Zoning Amendments for 1.67 Acres of Land from Attached
Single Family - Townhouse to Business Park Commercial and Concept PUD
Review. Case Nos. CPN02-02, ZAM/02-02 and PUD/02-050
Background
The Comp Plan amendment and zoning amendment is for a 1.67 acre portion of the total 3.67
acre concept planned unit development, PUD, review site.
The order of decision should be Comp Plan, Zoning then PUD. For purposes of understanding
the project the concept PUD is present first because the PUD plans provided the most detailed
description of the intended development.
The Comp Plan amendment, zoning amendment and PUD approval were reviewed 7/8/02 by the
Planning Commission and 7/24/02 by the Joint Board. Both bodies recommended approval of
the proposals.
Proposed Project
The attached Joint Board and Planning Commission staff reports describe the project. Briefly,
the proposal is the change the land use and zoning designation of 1.67 acres of land to
accommodate a bank that fits the residential character of the Croixwood side of CR 5 rather than
the community commercial market place side. The concept PUD proposal includes a site plan,
showing building location, circulation, landscaping and provides specific site design guidelines
that will be used to develop and review the final PUD plans.
This site is in the orderly annexation area requiring Joint City/Township Planning Board
approval.
Recommendation: Approval
Attachments: Staff reports Planning Commission and Joint Board for CPN02-02, ZAM/02-02,
PUD /02-50 and Planning Commission minutes for 7/8/02.
City of Stillwater
Planning Commission
. July 8, 2002
Case No. PUD/02-50 A planned unit development for a 3.67 acre mixed use
residential/office development concept located on Stillwater Blvd between Curve
Crest and Wildpinesand east of Parkwood Lane. Tim Nolde and Roger Tomten,
applicant.
Mr. Nolde and Mr. Tomten were back in front of the Planning Commission
because of concerns the residents and the Commission had. Mr. Tomten went
over information to address the concerns about trails, traffic and circulation,
compatibility of design, utility improvements and cost to the adjacent property
owners.
Community Development Director Russell reviewed letter from Assistant City
Engineer Sanders addressing issues that were brought forth at the April 8, 2002
meeting.
Motion made by Council Representative Zoller, seconded by Commissioner Teske to
keep #8 as a condition of approval. Motion passed unanimously.
.
Motion made by Commissioner Gag, seconded by Commissioner Wald to approve
Planning unit Development for 3.67 acres of mixed commercial/residential development
located west of CR between Curve Crest Boulevard and Wild pines Lane with the
following conditions:
1. The5park dedication requirement for the townhouse subdivision shall be provided
with subdivision approval.
2. A CR 5 access permit shall be obtained from Washington County for the
proposed driveways.
3. Fencing or shrubs, berming, retaining wall shall be constructed along the
perimeter of the drive through driveway to screen headlights from adjacent
residential areas.
4. The final design for the bank building shall be reviewed based on the
architectural and site design guidelines.
5. The City Engineer shall review the drainage plan to ensure ponding requirements
are met.
6. Drainage, utility and trail easements shall be provided with the subdivision on
final PUD approval.
7. The detailed townhouse plans shall be reviewed by the fire department for
access requirements regarding road width.
8. A monument type sign made of materials consistent with the bank building shall
be allowed rather than the 20' pylon sign. A building sign indicating the name of
the bank over the main entry may also be allowed.
9. Heritage Preservation Commission conditions of approval are added as
conditions of this approval.
.
5
City of Stillwater
Planning Commission
. July 8, 2002
10. No vehicle connection between Parkwood Lane and CR 5.
Motion passed unanimously.
Case No. CPAl02-02 A Comprehensive Plan Amendment changing land use
designation of Outlot B, Long Lake Estates, located on Stillwater Blvd from
Attached Single Family to Business Park Commercial (BP-C). Mike O'Brien, Real
Estate Masters, representing Jennings State Bank, applicant.
Community Development Director Russell gave an overview of the
Comprehensive Plan Amendment.
Art Junker of 1164 Parkwood Lane, requested clarification on hours of operation
and the land use.
Motion made by Commissioner Middleton, seconded by Commissioner Gag to approve
Comprehensive Plan Amendment changing land use designation of Outlot B, Long Lake
estates. Located on Stillwater Boulevard from Attached Single Family to Business Park
Commercial. Motion passed unanimously.
.
Case No. ZAM/02-02 A Zoning Map Amendment to rezone Outlot B, Long Lake
Estates, from Town House (TH) to Business Park Commercial (BP-C). Mike
O'Brien, Real Estate Masters, representing Jennings State Bank, applicant.
Community Development Director Russell gave an overview of the Zoning Map
Amendment.
Motion made by Commissioner Middleton, seconded by Commissioner Bealka to
approve Zoning Map Amendment to rezone Outlot B, Long Lake Estates, from
Townhouse to Business Park Commercial. Motion passed unanimously.
Consideration of South of Boutwell Area Plan (continued from 6/17/02 public
hearing).
Additional traffic information was presented to the Commission in order to make
a decision about South of Boutwell Area Plan.
Sherri Buss reviewed traffic information that was gathered by Engineer Sheldon
Johnson. Sheldon Johnson believes that the Neal Extension will disperse the
traffic amount evenly.
.
6
.
.
.
Memo
To:
From:
Date:
Subject:
Joint Stillwater Township/City Planning Board
Steve Russell, Community Development Director , /'
July 17, 2002 V
Planned Unit Development, Comprehensive Plan Amendment Approval for 3.67
Acres Site Located West of County Road 5 and Between Wildpines Lane and
Curve Crest Blvd. Case Nos. PUD/02-50, CP A/02-02 and ZAM/02-02.
Background. The Planning Commission first reviewed the request for the Comprehensive Plan
Amendment and Zoning Amendment at their meeting of April 8, 2002. At the public hearing, concerns
were expressed for the commercial use and impact on the residential area to the west. Concerns
expressed include traffic, parking, cost of utility improvements, building design and value of project.
Based on the concerns and lack of detail in the application, the Planning Commission coninued the
request for the applicant to address the concerns expressed at the meeting in the form of a Planned Unit
Development (specific plan).
On July9, 2002, the applicant returned with a specific plan in the form of a PUD application and
accompanying Comprehensive Plan and Zoning Amendment request.
The attached planning staff report reviews the PUD request. A summary ofthe request is to change the
land use of 1.67 acres ofland, the part ofthe site adjacent to CR 5 from attached single family to
commercial to accommodate the construction of a bank.
The remaining 2 acres of the site would continue to be designated attached single family townhouse.
Jennings Bank is the prospective occupant ofthe site.
Several conditions of approval were placed on the PUD. Many of the conditions deal with development
detail that is not currently available but would be available as part ofthe final PUD approval.
According to the Orderly Annexation Agreement, all zoning and Comprehensive Plan Amendments
must be approved by the Joint Board.
Action Required: Decision on Case Nos.
1. PUD/02-50
2. CPAl02-02
3. ZAM/02-02
Jr;
-!-
3-;
. Memo
To:
From:
Date:
Subject:
Planning Commission
Steve Russell, Community Development Director
July 3, 2002
Planning Unit Development for 3.67 Acres Mixed Commercial/residential
Development Located West of CR 5 Between Curve Crest Blvd and
Wildpines Lane. Case No. PUD/02-50
Background
The Planning Commission held a public hearing on a comprehensive plan and zoning map
amendment for this site at the April 8, 2002 Planning Commission meeting. Because of concerns
expressed by the Commission and neighborhood regarding traffic and circulations, compatibility
of design, utility improvements and cost to adjacent property owners and development design,
the applications were continued to address these issues.
.
Because many of the expressed concerns were more of a detailed nature than those addressed
through a comprehensive plan amendment or rezoning, a planned unit development plan and
application have been submitted. To implement the PUD other actions will be required, i.e.,
Comprehensive Plan Amendment and Zoning Amendment and subdivision.
Two of those actions, the Comp Plan Amendment and Zoning Amendment follow this PUD
review on your agenda.
PUD Concept Plan
The PUD concept plan includes the PUD plan, (Long Lake Estates, Phase Two Site plan) and
architectural and site design guidelines. Additional explanatory information on parking and
drainage is also provided.
The site plan shows commercial use (bank) located along CR 5. Access to the bank is provided
by a one way circulation system off the south bound lane of CR 5. Washington County controls
access off of CR 5 and have approved the access concept. The bank building site shows an initial
bank building and future bank expansion area. Each building is 6,000 square feet. Twenty-two
parking spaces for the first phase and a total of 40 spaces for the two buildings is provided.
Additional parking could be provided in landscaped areas if needed. This equates to 1 parking
space per 300 square feet rather than the 1 per 200 square feet required by the Zoning Ordinance.
An explanation for the reduced parking ratio is provided. A 4-stall drive through teller system is
provided with 4 car stacking for each teller. This will take pressure off parking for walk up
traffic.
.
.
An overall landscape plan is proposed with berming and plants buffering and framing views of
the site from CR 5 and separating the commercial use from the attached single family use. It is
suggested that in addition to land form and landscaping, a low 42 inch fence be located at
strategic places along the perimeter drive through travel area to block headlights from the
residential areas.
The site plan shows a pedestrian trail running along CR 5 and connecting with Parkwood Lane.
The pathway connects to sidewalks on the east side ofParkwood Lane and eventually sidewalks
at the corner of Wildpines Lane to the south.
Other architectural and site design guidelines regarding building design and setbacks,
landscaping, screening, signage, utilities and lighting are contained in the submittal. The sign
proposed, a 20' tall pylon sign of 100 square feet, seems incompatible with the residential
character of the west side of CR 5. A wall sign or monument sign similar in design to the Market
Place Shopping Center or the new dentist office on Wildpines and CR 5 would be more
appropriate.
For the residential area, a park dedication requirement of 12 percent ofthe residential land area is
required. This can be in the form of land dedication or payment in lieu or trail improvements.
For this project, staff recommends that the trails that are provided on site be extended to
Wildpines and Curve Crest Blvd within the existing right of way as in lieu park contribution and
lands dedicated or easements provided for the on site trails.
.
The site plan shows 14 townhouses. The existing townhouse residential zoning district
regulations allows 1 dwelling per 5,000 square feet or 7 du/acre consistent with the proposal.
The residential design locates parking and garage off a driveway courtyard. Landscaping and
Parkwood Lane provide yard open space areas. The attached single family townhouse
development is consistent with existing zoning. Actual townhouse parking design and location
will be considered when specific townhouse plans are submitted.
The enclosed letter to the Planning Commission from area property owners is attached.
. Concerns regarding traffic and parking, improvements and costs to property owners are
addressed in the memo from the city engineer. Basically, the streets have capacity to
accommodate the new development and adequate parking is provided. Utilities will be provided
by the development.
The issue of property values and quality of life are somewhat speculative concerns. This area is
within the City of Stillwater and zoned for townhouse development. The development will
change the physical character of the neighborhood and patterns of activity as planned for in the
Comprehensive Plan.
The Heritage Preservation Commission reviewed and approved the PUD plans at their meeting of
July 1, 2002 (see attached staff report and conditions of approval).
Recommendation: Approval of concept PUD including architectural and site design standards.
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Conditions of Approval
1. The park dedication requirement for the townhouse subdivision shall be provided with
subdivision approval.
2. A CR 5 access permit shall be obtained from Washington County for the proposed
driveways.
3. Fencing, landscaping, berming, retaining walls shall be used along the perimeter of the drive
through driveway to screen headlights from adjacent residential areas.
4. The final design for the bank building shall be reviewed based on the architectural and site
design guidelines.
5. The City Engineer shall review the drainage plan to ensure ponding requirements are met.
6. Drainage, utility and trail easements shall be provided with the subdivision on final PUD
approval.
7. The detailed townhouse plans shall be reviewed by the fire department for access
Yo requirements regarding road width.
~ A monument type sign made of materials consistent with the bank building shall be allowed
rather than the 20' pylon sign. A building sign indicating the name of the bank over the main
entry may also be allowed.
9. Heritage Preservation Commission conditions of approval are added as conditions ofthis
approval.
10. The site drainage plan shall be approved by Browns Creek Watershed District before final
plan approval.
11. The maximum height of the bank building shall be two levels and 40 feet.
12. A bank or similar professional office use shall be located on the commercial site.
13. No vehicle connection between Cr 5 and Parkwood Lane.
Attachments: Application and PUD plans and architectural and site design standards.
CPC Action on 7/8/902: +8-0 approval.
,1
MEMORANDUM
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To: Steve Russell, Community Development Director
From: Shawn Sanders, Assistant City Engineer
Date: July 3, 2002
Re: Response to property owners regarding Long Lake Estates Phase II
Question: Who is the responsible for making the decision concerning the proposed curb
andfuture median cuts?
Stillwater Boulevard also known as County Road 5 is owned and maintained by
Washington County. They are the ones who approve and have the ultimate decision on
the location of curb cuts and median cuts. The developer should be in contact with the
Washington County Public Works to obtain necessary approvals and permits
Question: Can we guaranteed that there will be no commercial traffic to the proposed
bank and/or County Road 5 from Parkwood Lane?
.
In general, public streets are open to all types ofvehic1e traffic. It is difficultto guarantee
that no commercial traffic will travel on Parkwood Lane once the project is completed.
However, the preliminary plans do show construction of a benn, separating the
residential area from the commercial area, disallowing any traffic from Parkwood Lane to
County Road 5.
Question: How can we as property owners insure that no substandard sizes will be
approved?
Typically, the City of Stillwater's standard width street is 32 feet curb to curb. However,
new streets constructed in the past few years vary in width from 22 feet to 28 feet from
the back of curb. Thirty two foot wide streets allow for traffic in both directions and
parking on both sides, while under certain conditions narrower streets may only have one
lane ofthru traffic when ca.rsare parked on both sides of the street. Narrower streets also.
help control traffic speed.
Parkwood Lane has a 60 right of way, which would allow for a 32 foot wide street to
accommodate both parking and thru traffic and also allow for an adequate boulevard area
with a sidewalk.
Question: Will the proposed multi-family units have more parking and wider streets than
Curve Crest/ CR 5 development?
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Typically the drives with in the townhouse area are considered private streets with the
streets widths and parking at the discretion of the developer. The City can recommend
more off-street parking and private street widths to the developer at the time when the
working on final plans for the site.
Question: Can the developer be required to pay for ail the improvements?
Typically, the developer is responsible for all the costs of the improvements that benefit
his site, including the costs to extend utility mains (sewer water, etc.).
Question: What is the plan for sewer and water to this area.
Sanitary sewer for this project will be extended from the northeast comer of the Long
Lake Villas development. Water could be extended from two locations, the comer of
Parkwood Lane and Wildpines Lane and at the northeast comer of Long Lake Villas with
the possibility of connecting the watermain from both locations.
There no plans at this time to extend sewer and water to the existing homes on Parkwood
Lane unless there is enough interest form the neighborhood.
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WASHINGTON COUNTY
DEPARTMENT OF TRANSPORTATION
& PHYSICAL DEVELOPMENT
11660 MYERON ROAD NORTH. STILLWATER, MINNESOTA 55082-9573
651-430-4300 Facsimile Machine 651-430-4350
Donald C. Wisniewski, P.E.
Director
Donald J. Theisen, P.E.
Deputy Director/County Engineer
James O. Luger, RLA
Parks Director
.
Virginia S. Chace
Administrative Services Division Manager
Larry S. Nybeck. PL8-County Surveyor
Deputy Director. Survey and Land
Management Division
Marvin Erickson
Facilities Manager
July 8, 2002
Steve Russell
Community Development Director
City of Stillwater
216 N. Fourth Street
Stillwater, MN 55082
lONG lAKE ESTATES, PHASE TWO- ACCESS TO WASHINGTON COUNTY STATE AID HIGHWAY 5
(STillWATER BOULEVARD; CSAH 5) FROM PROPOSED JENNINGS BANK
Dear Steve:
We have reviewed the drawing that you sent of the Jennings Bank building that is being proposed by
Anchorbaypro. After you spoke with Wayne Sandberg, I discussed this with him also.
While somewhat unusual, the split access is acceptable to the County as long as the following conditions are
met:
.
· A right-turn lane will be required for the ingress lane. All costs of this must be borne by the
developer, including, but not limited to: curb and gutter replacement, pavement construction, storm
sewer modifications, relocation of traffic signal interconnection cable, and restoration of landscaping.
· The egress lane must be located at least 530 feet north of the centerline of Curve Crest Boulevard
(at least 50 feet north of the north end of the taper for the right-turn lane for south bound vehicles
entering Curve Crest Boulevard). Again, all costs of constructing this access point must be borne by
the developer.
· Each access point must be designed to adequately discourage incorrect movements. The radii of
each must be constructed so that there is a physical barrier to exiting from the inbound lane and to
entering the outbound lane. We will work with the developer on these designs.
· A County access permit is required. The permit fee is $500.00, payable to the Washington County
Treasurer. A $10,000.00 performance bond will be required. If the City's bond for the project could
be held until our requirements are met, we would not require an additional bond.
The plan shows a possible future parking lot with an access to County Road 5. This would be acceptable, if
the original would be removed and if it could be located far enough north to not conflict with the Curve Crest
turn lane. Wayne mentioned that you had suggested that a single location should be established that would
serve present and future needs. We agree. It should be possible to locate the outbound land so that a
parking area could be added later and this should have significant cost savings to the developer over building
two connections to the County road.
Please call me at 651-430-4312 if you have questions or comments.
Sincerely,
4~y
Vs~ph Lux
Senior Transportation Planner
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C:
Klayton Eckles, Stillwater City Engineer
Tim Nolde, Anchorbaypro, Inc.
N:\WORD\Plal Review- Slillwalel\Jennings Bank CSAH 5 Access.doc
JUN-24-e2 MON 113:52 TOD DRESCHER ARCHITECT.
651 433 56131
DM2
CM. No: :!Iii,
Oate Filed: ';?tJ ~a2
Fee Paid:
Receipt No.:
'J PLANNING ADMINISTRATION APPLICATION FORM
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
ACTION REQUESTED FEES
_Special/Conditional Use Permit $50/200
_Variance $70/200..,
_Resubdivision $100 \.
Subdivision* $100+50Ilcrt.
Comprehensive Plan Amendment* $500 .
Zoning Amendment* .~
+Planning Unit Development * ~
_Certificate of Compliance $ 70
*An escrow fee Is a/so required to offset the costs of attorney and engineering fees;esCAlJUJ ~tlOl?
The applicant is responsible for the completeness and accuracy of all forms and supporting material
submitted In connection with any appUcat/on. All supporting material (I e., photos, sketches, etc.)
submlUed with application becomes the property of the City of Stillwater. Sixteen (16) copies of
supporting material Is required. If application Is submItted to the City Council twelve (12) caples of
supporting material;s required.
A site plan ;s requIred with applications. Any Incomplete application or supporting material will delay the
application process.
.
Ll)Nb iI',f-e e.t)mfi,.~~(ldJJ.CC
Address of Project fftKl.}OOO l..I./J& I S1'ltllJJ17~l( &l W, H- Assessor's Parcel No. rxx>7, ocorl,OO~O, rotJ',C05'l
(GEO Code)
Description of Project Jc fI/lJlIli/) WJ''(" W/elM';I~/r W i1}J ""VI.. 7'/- Fltl:Hi.Y I Wfll,J~.
P~OPERTY IDENTIFICATION
Zoning District
CO^')t\lf~C!~L -:>f~I)C?fJ~/).J/() "P./lll~')lrY ('~"AAJ~':1}(JNS.
"I hereby state the foregoing statements and all data, information and evidence submitted herewith in al/
respects, to the best of my knowledge and belief, to be true and correct. I further certify I will comply wIth
the permit if It Is granted and used. II
Property Owner TiM fJ OCP~
Mailing Address P.O. &'!. II~
Representative
Mailing Address
.
City. State - Zip SlIt..UJ'J1ml. (tAN S"r08 "Z- City. State. Zip
::~::~Zo ::~::~NO'
(Signature Is required) ----- (Signature Is required)
SITE AND PROJECT DESCRIPTION U~I6(;;? * Ie. -',9.)0 9\l1. ~~1'
Total Building floor area G. \ ODD square feet r#,r.\
ExIsting square feet
Proposed square feet
Paved ImpervIous Area ~square feet .
No. or off-street parking spaces"'1.'2- e.<\JJt- f'Il.~e :c:
40 6(\\f\l P+'fl~$..
'1 .'011,;\ il~
lot Size (dimensIons) _ x_
land Area ~.t,.1 at.. ottl-
Height of Buildings: Stories
.ERncipal 11'1. ItIA'I- t
~cessory -l-
Feet
4Q V.Vt'X, ~A\l~
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H:\mcnamara\sheila\PLANAPP.FRM
April 12, 2002
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LONG LAKE ESTATES, PHASE TWO
ARCHITECTURAL AND SITE DESIGN GUIDELINES
21 June 2002
Goal:
. Create a well-designed transition from the County Road 5 corridor to the
residential area using a mix of multi-family residential and commercial buildings.
. Integrate a pedestrian pathway that completes a connection along the west
side of County Road 5 and creates a gateway for the trail into the residential area.
. Create a higher density housing opportunity in close proximity to existing
infrastructure, jobs and services.
Lot Coverage:
. 60 percent maximum building and hard surface coverage.
Pedestrian Access:
. The project will provide pedestrian access via pathways along County Road 5,
and between County Road 5 and Parkwood Lane.
.
Building Design:
. No franchise or prototypical commercial building design shall be allowed.
. Commercial structures shall have a scale and massing compatible with the
adjacent residential area.
. Residential structures on Parkwood Lane shall address the street with semi-
public spaces (front porches, covered entries, etc.) and walkways from the entry
to the curb.
Materials
. No concrete panels, standard concrete block or metal siding shall be used as
exterior materials.
. Brick, stone, stucco, painted or stained wood siding is to be used as the main
body of exterior materials. High grade, low maintenance materials may be
used provided they achieve the same exterior appearance as the natural
materials.
. Detailing and materials shall be consistent on all sides of the structure.
.Height
. All buildings shall not exceed 40 feet in height.
Building Setback:
. 40 feet from County Road 5 for commercial buildings.
. 15 feet from Parkwood Lane for residential buildings.
.
1
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Parking:
. Parking areas shall be setback 20 feet from public right-of-ways, 10 feet from
adjacent property lines, bermed and landscaped.
. Drives for commercial buildings shall be setback 1 5 feet from public right-of-ways,
bermed and landscaped.
Landscaping:
. Areas around buildings shall be planted with deciduous and coniferous trees that
assist in blocking sight lines of parking facilities, and highlight attractive
architectural features of the structures. The existing planting plan established
along County Road 5 will be integrated into the landscaping of the site.
. Over-story deciduous trees will be used in the boulevard of Parkwood Lane to
define the streetscape.
. 40 percent of the land area shall be in permanent maintained landscaping, open
spaces and ponding areas.
Screening:
. Parking areas that can be viewed from adjacent roads or residential areas shall be
screened with a combination of deciduous and coniferous planting and berming.
.
Signage:
. Commercial signs are to be consistent with the City Sign Ordinance.
. A pylon sign is proposed for the commercial property. The guidelines for the sign
would be similar to those used for other banking establishments in the area and
those specific to the County Road 5 corridor; maximum 20 feet high, 100 square
feet in area and setback 1 5 feet from the property line.
. Monument type directional signs may be used to clarify drive-thru and parking
locations.
. No residential signs will be used.
Utilities:
. All utilities will be underground and HV AC equipment will be screened from
view.
. Roof mounted units will be screened via roof configuration, wall extensions
either vertical or horizontal.
. All trash areas shall be completely enclosed and screened from view by a
structure of a design compatible with adjacent structures and landscaping.
lighting:
. Site lighting will be shielded down-lighting to eliminate glare between
commercial and residential uses.
. Maximum height of parking lot lighting shall be 20 feet.
. Walkway lighting, building lighting, site amenity and sign lighting shall be
compatible with the adjacent residential areas.
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2
Location Map
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BIN
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R22W R21 W R20W
Vicinity Map
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Scale in Feel
400
LONG LAKE ESTATES,
PHASE TWO
AS PROPOSED BY:
ANCHOBA YPRO, INC.
TIM NOLDE
P.O. BOX 119
STILLWATER. MN 55082
SITE DESIGN:
TOMTEN ENVIRONMENTAL DESIGN
P.O. BOX 272
MARINE ON ST. CROIX, MN 55047
June 21, 2002
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TJMTEN
ENVIRONMENTAL
DESIGN
4 J .Judd Street 0 P.O.Box 272 0 Marine on St. CroIX MN 0 55047-0272 0 Phone (b5 J )433-5bOO 0 fax (b51 )433-5bO 1
Monday, July 1, 2002
Mr. Steve Russell, Community Development Director
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
RE: LONG LAKE ESTATES, PHASE TWO
Dear Steve,
The following narrative is included as additional. background information regarding the
Long Lake Estates, Phase Two project on County Road 5 in Stillwater.
The building setback for the multi-family residential units on Parkwood Lane is fifteen (15)
feet from the property line. This proximity to the street, along with the improvements to
Parkwood Lane including curbs, pavement, concrete sidewalks and boulevard plantings will
create an inviting streetscape. Each unit facing Parkwood Lane will have a walkway from the
street to the front entry. The front entry of each unit will create a semi-public space, (Le.
covered portico or front porch) for public interaction with neighbors and guests.
Calculations have been completed on the amounts of impervious surface on the site. The
calculations have been broken down for each block and have used the banks future
expansion area for building and parking. In each case the amount of impervious surface is
below 60 percent. .
AREA (ac.) IMP. SURF. OPEN SPACE % IMP.
BLOCK ONE 1.67 0.94 .0.73 56
BLOCK TWO 2.00 1.05 0.95 53
TOTAL 3.67 1.99 1.68 54
The parking requirement for the commercial property has been given extensive thought by
the developer and the proposed owner, Jennings State Bank. The existing code for banks
calls for one parking stall for each 200 square feet of floor area. In comparison the
requirement for business and professional offices calls for one parking stall for each 300
square feet of floor area.
Page 1 of 2
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Current trends in the banking industry include a dramatic increase in the use of drive-up
services in lieu of parking and walk-in service. The increase in.the use of on-line banking is
also creating a reduction in the need for customers to visit the bank in person. In studying the
use and needs of the bank at its existing location, and the trends of the banking industry as a
whole, we have proposed using a parking requirement more in line with office space, f per
300 sq. ft., in lieu of the existing requirement for banks, 1 per 200 sq. ft. We also feel that the
reduced amount of impervious surface {i.e. parking lot)will allow for more open green space,
and a superior landscaped project overall.
The current proposal illustrates the bank facility in a two-phase construction program. Phase
one would include a 6,000 square foot building and 22 parking spaces. Phase two would
include an expansion of an additional 6,000 square feet and 18 parking spaces, bringing the
totals to 12,000 square feet and 40 parking spaces.
Respectfully submitted,
f?o~
Roger T omten
Tomten Environmental Design
Cc
Mr. Timothy Nolde, President
ANCHOBA YPRO, INC.
Paul Jennings, Chairman
Jennings State Bank
Page2of2
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HERITAGE PRESERVATION COMMtSSlON
APPUCAnoN REVIEW FORM
CASE NO. DRl02-38
Heritage Preservation Date: July 1,2002
Pro}ect Location: Stillwater Blvd between CUrve Crest and Wildplnes. east of
parkwood lane
.
Comprehensive Plan District West Business Park District
Zoning District Single Family Attached and Business Park Commercial
Applicants Name: Tim Nolde
Type of Application: Design Review
Project Description: Design review of planned unit -devetopment for a 3..-61 acre
mixed use residentiaJloffice development
DiscusSion
The applicant is requesting design approve of a conc:eptuafdevefopmenl The
development witt consist of 14 muItHamity residential units on 2 acres; and ooe
commercial bank with a drivethru on the remaining 1.61 acres. A site plan of the
development and the Architectural and- Site Design GuidelineS has been provided.. Th&
guidelines give the perspectives and goals of the project.
Recommendation::
Approval as conditionea
Conditions of Approval:
1. HPC will conduct final design approval of the sigNge and m.ifding ~ lawscape
and lighting plans when the plans are oompleted.
2. AU utilities shall be completely screened worn public view.
3. A lighting plan showing the fixture type. height, location and exterior lighting
intensity shall be submitted with bUIlding permit plans for Planning Director
approval. All tightin.g shalt be directed aNaY from the street and adjacent
properties. Ugh{ sources shall be shielded from direct view and protected form
damage-by vehicles.
4. All landscaping shall be installed before utility release or final project inspection.
No project $hall be phased Ul\e$$ approval $ granted by the Planning
Commission
5. Continuous concrete curbing shalt be instatted to separate pat1<ing areas 1fom
landscape areas.
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6. Handicapped parking spaces and signage, in comptia.nce with State
requirements, shall be shown on building permit plans and instaUed before finat
inspection of the project.
7. The street address of the building shan be displayed in a location coospicoous....
from the public street.
8. The trash enclosureshaU be made ofasturdy opaque masonry material, with
trash receptacles screened from view and compatible with the color and
materials of the project.
9. All trees required to remain on site, as indicated on the plans, shall be protected
by fencing or other necessary measures shall be taken to prevent damage during
construction activity.
10. No roof equipment shall be visible to the general public.
11. All gutters, downspouts, flashings, etc. shall be painted to match the color of the
adjacent surface.
12. Construction projects shall conform to the City's Noise ordinance. Construction
during the dry season shall mitigate excess dust problems.
11. A sign permit shall be required for all project signs.
12. Grading and drainage plan to be approved by City Engineer before building permits
are issued.
13. Sign package to be approved by the Heritage Preservation Commission, including
directional signs.
14. Exterior lighting plan to be reviewed and approved by the Heritage Preservation
Commission.
15. All security lights on building shall be downlit.
16. All exterior modifications to the approved plan are to be reviewed by Community
Development Director.
17.
Findings
The proposal meets the intent of the West Business Park Design Guidelines.
Attachments:
Application Form/Site Plan
.
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June 28, 2002
To:
City of Stillwater Planning Commission
Tim Nolde
Mike O'Brien
From: Property Owners Affected by Cases PUD/0202; CP Al0202; ZAM/0202
Re: Questions and concerns regarding said cases
Commission Member, Tim, and Mike:
We, the undersigned, have never been against the development of the land in question within the
standard criteria of its current zoning: attached single family. While we are not against changes,
the proposed PUD, CPA, and ZAM have raised questions and concerns. After meeting as a
neighborhood, we have identified and listed our current questions and concerns below. We wish
to address these questions and concerns at the July 8 Planning commission meeting or before, if
possible, to help complete the timely development of the land in question.
Our questions and concerns fall into three main areas: I) Traffic and Parking; 2) Improvements
and Cost to Property Owners; and 3) Impact of Construction on Property Value / Quality of Life.
Traffic and Parking
While we understand that any development will increase traffic on Wildpines and Parkwood
Lane, we want to insure safety and that the roads will support the increased traffic and parking.
To this end, we prefer that there will be no new connection between Parkwood Lane and County
Road 5. There is no connection in the proposed PUD; however, it is unclear if the traffic pattern
created by south only access to the proposed bank on County Road 5 will create a traffic hazard
of cars making u-turns from north bound to south bound County Road 5 at the
OrleanslWildpines Ln and County Rd. 5 intersection. If this problem develops, we are
concerned that commercial traffic might be routed on Parkwood Lane to connect with the
proposed bank. Question: Can we be guaranteed that there will be no commercial traffic to the
proposed bank and / or County Road 5 from Parkwood Lane?
In conjunction with the above issue is the uncertainty of curb cuts and median cuts on County
Road 5 to access the proposed bank. Differing opinions have been advanced. A county
employee has stated that extra curb cuts or median cuts for a commercial application at the site
will not be allowed. Mike and Tim have voiced the opinion that the curb and median cuts can be
accomplished in time. Since the question of these curb and median cuts has direct impact on the
u-turn concerns, we would like to know who can give a realistic opinion on the feasibility of
these extra cuts. Question: Who is responsible for making the decision concerning the proposed
curb and future median cuts?
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"
The increase in traffic on Parkwood Lane resulting from the proposal for 14 multi-family units
has raised some questions about safety, creating the necessity of improvements in the road and
the allotment for on street parking. Question: The. current zoning is for single family attached,
what is the difference between single family attached and multifamily?
The configuration of the streets at the intersections of Parkwood Lane and Wildpines Lane
creates some problems and risk.
.~
I Parkwood Ln So.
I Parkwood Ln N.
..---
~
0:
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S'
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l'
p
I Co. Rd. 5
L.--
There is a high volume of traffic from Croixwood entering Wildpines Lane from Parkwood
Avenue N. There have been accidents and many near accidents because drivers do not anticipate
traffic from west at this intersection. Attention needs to be given to the enforcement of the stop
sign at this intersection. The 90 degree turn at Wildpines Ln and Parkwood Lane S creates a
problem with the different sizes of the streets and the curb on Wildpines Ln. The turn is difficult
and the curb can be hazardous. While not a problem for the relatively low volume of existing
traffic, this intersection will need improvement with increased traffic.
As a neighborhood, we prefer there be no substandard road size. The sub standard roads in the
development west of County Road 5 and Curve Crest are not compatible or acceptable for the
current residential use and character of Parkwood Lane. A short walking tour of the Curve Crest
1 Co. Rd. 5 development revealed that there were cars (sometimes as many as 3) parked on the
curb on each street in the development. This type of over crowding could impede police and
fire, presents a safety risk, and can be a nuisance. We also have concerns about snow plowing 1
removal in such limited space. Question: How can we as property owners insure that no
substandard sizes will be approved? Question: Will the proposed multi-family units have more
parking and wider streets than the Curvecrest / Co. Rd. 5 development?
Improvements and Cost to Property Owners
While we will benefit from improvements necessitated by this development, we are not asking
for any improvements. The developer should bear the full expense of all improvements
.
including but not limited to city water and sanitary sewer, storm sewer, curbs and paving of
streets.
One primary concern is sanitary sewer. None of us need or want sanitary sewer, however, in the
case of septic failure, we may be required to hook up to city sewer. We have been unable to get
an answer about the direction of the future sewer line serving the residences on Parkwood Lane.
One option is from the line that ends at Wildpines Ln and Parkwood Ln S. The other option is
from the line that services the development at Curve Crest and Co. Rd. 5. This second option
presents some concern. A new sewer line could be run to service the proposed PUD, but not
extended along Parkwood Lane. Assuming that Parkwood Lane will receive curbs and paving
because of increased traffic from the additional housing units, future hook up to sewer would
require installers to tear up the pavement, increasing the cost and trouble of the hook up. If
Parkwood Lane is to be paved as part of the improvements necessitated by this proposed
development, we prefer sanitary sewer, water, and storm sewer be included. Again, we are not
asking for these improvements, but feel the city would be short sighted not to require the
developer to include theses services if, indeed, the street needs to be paved. Question: Can the
developer be required to pay for all improvements? Question: What is the plan for sewer and
water service to this area?
Impact on Proposed Construction to Property Value and Quality of Life
.
As stated above, none of us are against the development of the land in question under the current
zoning (attached single family). Wethink the planning commission has developed a good
comprehensive plan with adequate population density for this transitional area. We see no
reason that the higher density proposed by this PUD is necessary. The developer has made a
decision to ask for higher density, we as neighbors disagree. We are against any plan which
would increase the population density beyond the standards for attached single family. As we
understand current guidelines, the 2 acres in block I of the proposal could support up to 12
attached single family units, possibly less given set back requirements. Question: How many
units are allowable on this space under current attached single family guidelines?
In addition, we are opposed to any change in code requirements like set back distances, parking
requirements, lot coverage, etc. which facilitate a higher density than the current attached single
family. Question: What are the code guidelines for attached single family zoning? Question:
Does a PUD have different code guidelines than the zoning of the area they occupy?
Appearance and quality of construction are matters of concern. The quality and appearance of
the Curve Crest 1 Co. Rd. 5 would not be acceptable as a transition to our neighborhood. There
is a broad range in the appearance of this type of housing in the east metro area. Before and
during construction the neighbors want to work with the developer to assure design and products
that support the residential character of the neighborhood. Cooperation by developer in this
matter would build confidence with the neighbors and reduce unnecessary delays in the proposed
rezomng.
.
Along with the question of appearance is the question of rentals vs. ownership of property. Our
short walking tour of the Curve Crest 1 Co. Rd. 5 development revealed that many of the rental
.
units were unfinished and in need of landscaping and maintenance. We prefer housing to be
available for purchase.
The architectural and site guidelines presented with the proposal raised several questions.
We believe the 60 percent maximum lot coverage is too high a percentage. We think there is not
enough green space for the proposed housing. Both Winds and Gallatte's have had children
from the Curve crest 1 Co. Rd. 5 development playing in their yards. There simply is not
anywhere for these children to play near their homes. The green space proposed on the PUD
appears to be less than what exists in the Curve Crest 1 Co. Rd. 5 development. Also, the land in
question drains poorly. This amount of coverage could produce water problems inside and
outside buildings on this site. The recent assessments in the Croixwood neighborhood for the
Long Lake drainage issue is an indication of drainage problems in this general area. Question:
What is the percentage for lot coverage for single family attached?
In the building design section, it was stated that the commercial building design would have a
scale and massing compatible with the adjacent residential area. It also states buildings will not
exceed forty feet in height. We want single family attached and commercial buildings to have a
scale and massing compatible with the adjacent residential area. We think forty feet is too high,
out of scale with the adjacent residential area. Question: What are the guidelines for height for
attached single family?
.
Buildings set backs listed and on the plan seem to crowd property lines. What are the setback
requirements for single family attached?
These represent our concerns and questions to date. We will be at the planning meeting on July
8. If anyone wishes to meet with or talk with us, please contact the neighbors listed below.
Sincerely,
.
Andy and Megan Sundgaard
Art and Mary Lou Junker
John and Michelle Seim
Mark 1 Deb Keech
Young Life (Vern Hill)
Chris and Deb White
Steve and Char Gallatte
Greg and Linda Wind
Vem and Ann Hill
Vicky Jensen
2800 Wildpines Ln
I I 32Parkwood LN
13:01 WASH CTY TRANS PHYS DEV
WASHINGTON COUNTY
DEPARTMENT OF TRANSPORTATION
& PHYSICAL DEVELOPMENT
11660 ~ON ROAD NORTH. STILLWATER, MINNESOTA 55092-9573
661-430-4300 FacsImile Machine 651-430-4350
6514304350 P.02/02
Donald C. Wl.ni.....~1. p.E.
DI'OClO'
.
DDnoId J. ThOl.on, P.E.
Olll>ul\' OlraalDrlCcunly Engln.",
J.m.. O. Lug.r, RIA
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Vltilni. S. Ch....
Admlnl.lI.tlv. SaM".. Olvl'lOn .....n.g.'
LaIty S. NyoOClC, l't..S-Cllunly S....yD'
Oopuly 01......" S...ov .nd LaIld
M.nallllmonl DM.lon
M.,.,ln Erk:klDn
FftdllUo' M.na.er
July a, 2002
(I'))-)l, VI
Steve Russell
Community Oevelopment Director
CIty Of Stillwater
216 N. Fourth Street
Stillwater, MN 55082
LONG LAKE ESTATES, PHASE TWO- ACCESS TO WASHINGTON COUNTY STATE AID HIGHWAY 5
(STillWATER BOULEVARD; CSAH 5) FROM PROPOSED JENNINGS BANK
Dear Steve:
We have reviewed the drawing that you sent of the Jennings Bank building that is being proposed by
Anchorbaypro. After you spoke with Wayne Sandberg, I discussed this with him also.
While somewhat unusual, the split access is acceptable to the County as long as the following conditions are
met:
.
. A right-turn lane will be required for the ingress lane. All costs of this must be borne by the
developer, including, but not limited to: curb and gutter replacement, pavement construction,storm
sewer modifications, relocation of traffic signal interconnection cable, and restoration of landscaping.
. The egress lane must be located at least 530 feet north of the centerline of Curve Crest Boulevard
(at least 50 feet north of the north end of the taper for the right.tum lane for south bound vehicles
entering Curve Crest Boulevard). Again, all costs of constructing this access point must be borne by
the developer.
. Each access point must be designed to adequately discourage incorrect movements. The radii of
each must be constructed so that there is a physical barrier to exiting from the inbound lane and to
entering the outbound lane. We will work with the developer on these designs.
. A County access permit is required. The permit fee is $500.00, payable to the Washington County
Treasurer. A $10,000.00 performance bond will be required. If the City's bond for the project could
be held until our requirements are met, we would not require an additional bond.
The plan shows a possible future parking lot with an access to County Road 5. This would be acceptable, if
the original would be removed and if it could be located far enough north to not confllct with the Curve Crest
tum lane. Wayne mentioned that you had suggested that a single location should be established that would
serve present and future needs. We agree. It should be possible to locate the outbound land so that a
parking area could be added later and this should have significant cost savings to the developer over building
two connections to the County road.
Please call me at 651430-4312 if you have questions or comments.
Sincerely,
4;;'.",
~s_~ph Lux
Senior Transportation Planner
.
c:
Klayton Eckles, Stillwater City Engineer
Tim Nolde, Anchorbaypro. Inc.
N:\WORDIPlat Review- SlIllwaler\!enninoB Bank CSAH 5 Access.doe
LOCATION:6514304350
RX TIME 07/08 '02 12:46
TOTAL P.02
. JENNINGS STATE BANK
PAUL JENNINGS & DAVID JENNINGS
CITY OF STILLWATER
COUNCIL MEETING
AUGUST 20, 2002
SIGNAGE PROPOSAL
.
Competition This is the industry standard: a must have for a bank.
All other Stillwater banks have pylon signs.
All but us have at least one location with an electronic message board (refer to
picture-board) :
Wells Fargo
Central Bank
US Bank
Eagle Valley Bank
Purpose is not merely to mark location, but more importantly to advertise
Products
Services
Prices
Community service/involvement
Others-Hwy 5 All have pylon signs with message boards to promote
Products
Services
Prices
Community service/involvement
Also per city ordinance (refer to picture-board):
City of Stillwater Rec Center
Holiday store
T om Thumb store
Oasis Market
Stillwater Marketplace (Cub, Target)
\.
Our Request Simply what is allowed by city ordinance:
- 20 foot max. height
- 100 foot square max. area per side
Contemplating 7' h x 14' w = 98 s.f
12-13 ft. pylons- will be encased in brick or stone to match bank exterior
Layout per artwork by Suburban Lighting of Stillwater
Backlit portion (top) will have burgundy face with light beige lettering
Electronic message board will be in red or amber light
Exterior of sign cabinet will match color of signage face (burgundy)
. JENNINGS STATE BANK
. PAUL JENNINGS & DAVID JENNINGS
CITY OF STILLWATER
COUNCIL MEETING
AUGUST 20, 2002
Page 2
Neighbors Support the signage proposal.
Will not be able to see the sign because it is:
Only 20 feet tall and is located on the other side of the building from
them.
Is shielded from their view by the roof of the building (35-40 feet tall).
Will not exceed the height of the other lighting on the grounds (also 20
feet in height).
Minimizes/eliminates "white light" concerns during hours of darkness
Consider
Jennings State Bank (Paul & David Jennings) is the only locally owned and run
bank in Stillwater, yet they are the one the city staff is attempting to discriminate
against: why? Why is the City staff trying to make it so difficult for local
business?
.
The City of Stillwater has allowed itself to have a message board at a key
intersection along Hwy. 5, but wants to prohibit tax paying citizens/ local
businessmen (Paul & David Jennings) from the same thing. Why is the City
reserving rights for itself that it will not allow citizens to have? If such signs are
against the public interest why did the city allow itself one in this location?
Jennings State Bank (Paul & David Jennings) will be investing up to $3 Million in
this property by the completion of phase II, and will eventually pay over $100,000
per year in real estate taxes. Jennings State Bank uses no city services, and as
such is a "cash cow" for the city. In return for its large tax contribution. Jennings
State Bank asks only for fair treatment: this is not expecting too much.
LOT LINE PROPOSAL
Variance requested as needed.
.
..
.
.
.
24M(oZ-- L
Memo
To:
From:
Date:
Subject:
y
Planning Commission
Steve Russell, Community Development Director
July 3, 2002
Zoning Amendment Changing Zoning of 1.5 Acres of land from Townhouse
Residential to Business Park Commercial (Case No. ZAM/02-02)
This request was continued from the April 8, 2002 meeting for preparation of more detailed
plans.
The PUD plans have been prepared providing specific development and design direction for the
site after rezoning (PUD?0240). As proposed and conditioned, the proposal addresses concerns
regarding commercial compatibility expressed at the April 8, 2002 commission meeting.
Recommendation: Approval
Attachments: Planning Commission staff report of April 8, 2002.
CPC Action on 7/8/02: +8-0 approval
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CPA- /02..- J-
Memo
.
To:
From:
Date:
Subject:
Planning Commission
Steve Russell, Community Development Director
July 3, 2002
Comprehensive Plan Amendment Changing Land Use Designation of 1.5
Acres of Land on CR 5 from Attached Single Family to Commercial (Case
No. CP A/02-02).
tI
This request was continued from the Planning Commission meeting of April 8, 2002 for
preparation of more detailed plans to ensure the commercial use is an office type commercials
with low impact in adjacent residential areas and not retail.
The concept PUD plan shows a bank use on the site with significant landscaping and buffering.
The PUD architectural and site design guidelines will further condition the actual building and
site design to fit with the site and not impact existing residential areas.
Recommendation: Approval of Comprehensive Plan Amendment
.
Attachments: Application and April 8, 2002 CPC staffreport.
CPC Action on 7/8/03: +8-0 approval
-7/3
1/'2Y/b7-
~Lf~o
.
/
fJ ())/{)J... .,
Cr~'I[)d~
Case No: ~
Date Filed: ~/A ~ :
Fee Paid: ~
Receipt No.: ;/{p .s-:-
.
PLANNING ADMINISTRATION FORM
ACTION REQUESTED
Fees
COMMUNITY DEVELOPMENT .DEPARTMENT
. CITY OF STILLWATER
216 NORTH FOURTH STREET
STILLWATER, MN 55082
_Special/Conditional. Us.e Permit $50/200.
_Variance '$70/200
_Resubdivision $100
Subdivision* $100+50110
V60mprehensive Plan Amendment* $500
~oning Amendment* $300
_Planning Unit Development * $500
_Certificate of Compliance $70
_Design Review $25
*An escrow fee is also required to the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting material
submitted in connection with any application. All supporting material (i e., photos, sketches, etc.)
submitted with application becomes the property of the City of Stillwater
A site plan is required with applications. Any incomplete application or supporting material will de/a}
~~prCa!iOnfl.rOCes$7; . ~ fltf-lLr 6F: 1Jff;:
I, . -/~i~.I1--X. . i4y.t/(>~ . PROPERTY IDENTIFICATION . g Zo ]61./)'32. Dorb J.~.
,r 'f. ]!'~ +~ L/ Ihl. 6F- /',
a ' f liI.d' ress of P~Ojecl STll.lw,f7SA- 81- v l>. 111;. Assesso(s Parcel No. '3 z. c> 1";''' ~ 2-0......,'
... (GEO Code)
Zoning District TH Description of Project f!t..dt.,D /VGW /J"AJJ:. PAc'~ ,rY
/}W/l f!ou5( fo !?ttS/'//f'55 fd. r.l (JtJ1JlH,t'Y(' I ~I
"1 hereby state the foregoing statements and all data, information and evidence submitted herewith ir.
respects, to file best of my knowledge and belief, true and correct. I further certify I will comply with f
permit if it is granted and used. "
.
A HG*, (J ~ .1'/4> ~ 1/11 C :
Representative If EA-e-. ~ rl9"TE (11 A-_rTe.~
. .
Mailing Address 17JS' -rbw$.A.. D~lVe w~sr MailIngAddress l'lZ-e.~uIIJTV ~,4.0~~
City-State-Zip, ~TIt...L(Nhie./I.. M# s-re::Jg,..... City-State-Zip, 57:' //II-~L. MN ST//7
Telephone N.o. Gs-I- 1,1- I "~tJ Telephone No. . c.r&..(;.~ ~9.. .'
Signature &~. e.E.o. Slgnatu')"'~---=-rfl_
'D. PFI G.NN'/tIt;.~ ' lice. c:Y/S~/~N ~~rtJ12-
. . /
SITE AND PROJECT DESCRIPTION
Yz. J( 7S oK 1t>(7T ?
Lot Size (dimensions)/Y'G. x 3~8V1-~J?/l-lJkl/JII~ Total Building floor area ~-4 /}ntJ square feet
Land Area I.. ~ A<:teEs Existing .A/"Nc"VA-~f1..N-r square feet
Height of Buildings: Stories Feet Proposed ~D66 - ~ 600 square feet
Principal I Paved Impervious Area ~ square feet
Accessory .J", No. of off-street parking spaces ~
/T> ~ 13E Ve..Tl!J(M//V!i;D IN (:JIS(/'QS$ltJNJ WITII
C I r~ Or Sri/,(,.. w,tff'€./l- s-r/1 FF
Property Owner JENN'/I/~.s S:,Alre 13ANk.
H:\mcnamara\sheila\PLANAPP.FRM
June 22, 2000
...
~
Real Estate Masters, Ltd.
312 East County Road D
Saint Paul, MN 55117
... ....
Real Estate
Masters
.
March 22, 2002
Mr. Steve Russell
Stillwater Community Development Director
216 N. 4th Street
Stillwater, MN 55082
Re: Comprehensive Plan Amendment & Zoning Amendment - Jennings State Bank
Dear Mr. Russell:
Jennings State Bank, ("Jennings") of Stillwater is submitting an application to the City of
Stillwater for a.Comprehensive Plan Amendment and a Zoning Amendment. . The current
zoning for all of parcel #3203020320007 and part of parcel #3203020320050 is
Townhouse and would need to be re-zoned Commercial Business Park. Jennings is .
currently leasing space in the Stillwater Industrial Park and is rapidly outgrowing their
current space. This new faciIity would front Stillwater Blvd. North, just South of the
Bethany Covenant Church. This location would allow greater visI"iIity for Jennings as
they are growing very rapidly. The actual building size will be 6,000-7,000 square feet
plus a drive-in facility. Parking spaces would also be provided for employees and
customers. Jennings.is a true community bank serving the local community with both
Paul and David Jennings residing in Stillwater. This new fuciIity will provide
employment for as many as 50 people. As a local bank interested in the community, they
would like the opportunity to work closely with City of Stillwater to develop a plan that
is satisfactory to all.
We have also discussed this plan with the neighborhood and there bas not been any
strong objection to a new bank :filciIity on this site. Sewer and water will be brought in, so
the neighbors will have the opportunity to connect at this time also.
In snmmary, Jennings is committed to the City of Stillwater and its citizens and they are
working very bard to be a leader in the community. This location on Stillwater Blvd.
North would give Jennings the visI"ility and presence they need to grow and become the
strong community bank they are striving to be. The City of Stillwater will benefit through
increased employment and a more broadened tax base.
.
Offir.p.' {tili n 4R4-4R 1 R
Fax: (651) 484-5509
.
.
.
If you should have any questions prior to the Planning Commission meeting scheduled
for April 8, 2002, please feel free to call me at 651-260-6979 or Paul Jennings at 651-
351-9690.
Memo
.
To:
From:
Date:
Subject:
Planning Commission
Steve Russell, Community Development Director J1-/
April 4, 2002
Comprehensive Plan Amendment Changing the Land Use Designation of a 1.5
Acre Parcel on County Road 5 from Attached Single Family to Commercial.
Case No. CP A/02-02.
The request is a change of land use designation for an approximately 1.5 acre parcel of land
located west of County Road 5 from attached single family to commercial. The policy that has
been consistently applied to the west side of County Road 5 is to maintain the area as a
residential area. Commercial uses tend to be incompatible with residential neighborhoods and
impact the residential character of the area. Also, CR 5 has been maintained as the
commercial/residential transition boundary between the business park and Croixwood
neighborhood.
Strip commercial development along collector and arterial streets was also a land use pattern not .
supported by the 1996 Comprehensive Plan.
There are other vacant commercial sites in the business park that could accommodate the use.
Recommendation: Denial
Finding: The request is not consistent with the Comprehensive Plan.
Note: Ifthe Planning Commission feels the proposal is appropriate, a PUD master plan should be
provided for the land between the Long Lake Villas project and Bethany Covenant Church and .
Willdwood Lane.
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..
. Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director ~
August 1, 2002
Zoning Amendment to Shoreland Regulations Regarding Definition of
Shoreland
Background
At your meeting of July 16t\ 2002, an ordinance amendment was approved for first reading
allowing nonriparian lots around public water (city lakes) to have the underlying zoning lot size.
requirement rather than the larger shore land ordinance lot size requirement.
.
For example, for a general development lake (Lily and McKusick), the riparian or lakeshore lot
requirement is 15,000 square feet while the underlying lot size requirement, RA, is 10,000 square
feet. The ordinance amendment would not change the requirement for the riparian lots but would
allow smaller nonriparian lots.
A review ofthe public waters lakes in the City (see attached maps) indicates there are no or very
few vacant lots around Lily and McKusick Lakes. Long Lake has vacant land at the north and
south end that would be effected by the change. The south end is the Bergmann Property zoned
Campus Research and Development, CRD, requiring 5 acre lots and the north along CR 12 is
designated small lot, single family.
When Lower Twin Lake comes into the city, vacant nonriparian lands around the lake would be
effected by the change. Twin Lake is not yet in the city, but part of in the third phase annexation
area.
Recommendation: No action required, this report provides information in consideration of
Shoreland Zoning Ordinance Amendment.
.
.
1l22W RlIW R20W
Vicinity Map
o
999
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.
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ORDINANCE NO.:
AN ORDINANCE AMENDING
CHAPTER 31, SECTION 31-1 OF THE CITY CODE
RELATING TO SHORELANDS
The City Council of the City of Stillwater does ordain:
1. AMENDING. The Stillwater City Code, Section 31-1, subd. 33(2) General provisions
and definitions is amended by changing the definition of Shorelands to hereafter read as
follows:
"Shorelands means that lot which meets all of the following criteria:
(a) A portion of the lot must be located within one thousand (1,000) feet of
the ordinary high water level of any public body of water or within three
hundred (300) feet of the landward extent of a floodplain designated by
the Floodplain Ordinance.
(b) A portion of the lot must fall within a shoreland zOnIng district as
delineated on the zoning map.
( c) The lot must have water frontage.
2.
SAVING. In all other ways, the City Code remains in effect.
3. EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
publication according to law.
Enacted by the City Council of the City of Stillwater this _ day of August, 2002.
CITY OF STILLWATER
Jay L. Kimble, Mayor
Attest:
Diane F . Ward, City Clerk
.
.
.
ORDINANCE NO.:
AN ORDINANCE AMENDING
CHAPTER 41, SECTION 41-6 OF THE CITY CODE
ENTITLED REGULATING TOWING COMPANIES AND
REQUIRING LICENSES THEREFORE
The City Council of the City of Stillwater does ordain:
1. AMENDING. Section 41-6, subd. 2 Issuance of the Stillwater City Code is amended by
adding an additional sentence that will hereafter read as follows:
"In order to assist the Director of Public Safety in their determination of
whether consent should be given, the Public Safety Director is authorized
to conduct criminal background investigations on all applicants through
the auspices of the Minnesota Bureau of Criminal Apprehension."
2.
SAVING. In all other ways, the City Code remains in effect.
3.
EFFECTIVE DATE. This ordinance will be in full force and effect from and after its
publication according to law.
Enacted by the City Council of the City of Stillwater this _ day of August, 2002.
CITY OF STILLWATER
Jay L. Kimble, Mayor
Attest:
Diane F. Ward, City Clerk
,
.
.
.
Memo
To:
From:
Date:
Subject:
Planning Commission v1 ./
Steve Russell, Community Development Director f L/"
August 8, 2002
Review of City Owned Lots for Affordable Housing.
The City Council has requested that the Planning Commission review two lots for affordable
housing as listed below:
· Staples Field Park Basketball Court zoned RB, lots size 10,000 square feet.
. Lily Lake Parks Office zoned Multifamily, lots size 20,000 square feet.
Affordable housing is a goal of the city. Park space is also a city priority. The Planning
Commission should review the land use/zoning impact of the possible housing use.
Recommendation: Discussion and recommendation to City Council.
.;;,
'..J"
~.
Memo
.
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director V
August 15,2002
Planning Commission and Park Board Position on Disposition of City Owned
Lots for Affordable Housing
The City Council received a report on the possible availability of two city owned sites for use for
affordable housing. To get additional input the idea was forwarded to the Parks Board and
Planning Commission for comment.
Parks Board. The Parks Board reviewed the item at their meeting of July 29,2002. After
reviewing the site and potential future park use the board recommends:
Staples
The site remain as park property unless sold at market value and the sales
proceeds be reinvested in parks.
Lily Lake
Retain land for possible Lily Lake Park expansion
.
Planning Commission. The Planning Commission reviewed the item at their meeting of August
12,2002 and recommends:
Staples
Prefer site be used for park use possibly through closing streets but if site sold,
sold at market value and proceeds invested in parks.
Lily Lake
Keep site for Lily Lake Park expansion. If Staples is sold use money to
improve Lily Lake.
The results of the Park Board and Planning Commission discussion and comment is presented to
the Council for consideration in possibly setting a date for public hearing on the possible use of
city land for affordable housing.
Recommendation: Decision on public hearing on sale of one or two of sites.
.
.
.
.
,f
Memo
To:
From:
Date:
Subject:
Mayor and City Council .
Steve Russell, Community Development Director
July 11,2002
Availability of City Owned Sites for Housing
From time to time, redevelopment projects result in the removal and relocation of existing older housing
units. Recently, four such houses have become available for relocation. The city has been requested to
review its vacant property list to see if any sites may be appropriate as housing relocation sites.
Sites owned by the city have come to the city in may forms of ownership; outright purchase, dedication,
tax forfeiture from Washington County, gift and others.
Besides the form of possession, the city has regulations that relate to the method of resale, transfer or
lease of city owned lands.
Based on a review of city owned vacant or near future vacant sites, the current site of the parks
department and the Staples Field basketball court site were identified (maps attached).
The City Attorney researched the ownership of the Staples Field site and determined that the City
Charter parks land provision and release from the state would be necessary to sell the site for market rate . .
housing. The site could be sold for low income housing without state approval (see attached).
The Lily Lake Parks Department site is not currently a park site and does not appear to have deed
restrictions on its sale. The site is about 20,000 square feet and part of the larger park property. Because
of its immediate proximity to Lily Lake Park, the site could be easily incorporated into the park. Both
sites are zoned for residential use.
It does make sense to have lands that are not needed for city use or public purpose not to be on the tax
roll. However, from a planning view point, based on the limited availability of vacant sites and the ever
increasing demands for public services and facilities including environmental protection and open space,
it makes planning and economic sense to own sites that are not necessarily needed now for public use
but may be needed in the foreseeable future. Also, the process necessary to sell parks properties takes
time and mayor may not result in sale depending on the process outcome. Expected public concerns
regarding loss of park land, low income housing and value of property could be anticipated with a
decision to sell.
Attached to this report are maps of the two sites and the city code regarding sale of city owned lands.
Recommendation: Direction regarding sites. If the Council decides to sell either site, it is suggested that
a public hearing be held to provide public comment opportunity.
Attachments: City Attorney memo of June 26, 2002
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use or have its character substantially
changed or altered unless done in compli~
ance with this chapter [article].
(Ord. No. 789, ~ 1, 5-17-94)
16.02. [Sale, use or disposal of property.]
The Council shall prepare a summary of not
less than 50, but not more than 300 words setting
forth in substance the nature of the proposed sale,
use or disposal, including not by way of limita-
tion, price, term, date of possession and intended
use of the proposed sale, use or disposal. The
summary, which shall include a plain English
description and a map providing a visual descrip-
tion of the property, shall be published once each
week for four successive weeks in the legal news-
paper ofthe City, and thereafter the City Council
shall conduct a public hearing on the proposal.
Thereafter, the Council may, by affirmative
vote of 4/5ths of its members, adopt an ordinance
authorizing the sale, use, change of character or
disposal of the property. If the ordinance is passed,
it shall not be effective until 30 days after its
publication or at such later time as is fixed in the
ordinance. Within the 30-day period, a petition
requesting a referendum on the ordinance may be
filed with the City Clerk. The petition shall be
signed by qualified voters equal in number to two
percent of the total number of voters who cast
votes in the City at the last state general election.
If the required petition is filed within the
30-day period, the ordinance shall not become
effective until it is approved by the voters of the
City at a general or special election. The form of
the question shall be fixed by the Council. If a
majority of the votes cast on the question are in
favor of its adoption, the ordinance shall pass and
shall take effect 30 days from the date of the .
election.
COrd, No. 789, ~ 1,5-17-94)
, .
CHARTER
CD1:15
"
~~
. '
16.02
. WNED LAND
[ARTICLE XVLl CITY 0 .
[A licatioD of article.l
16.01. pp
h after owned by the City of
All land now or ere
Stillwater that: . that
. . Minnesota or Wisconsm
1. Is Wlthin C . River shall not be
borders on the ~t. rolX developed or
sold, leased, dIsposed ~tiallY changed
have its character sub~ compliance with
altered unless done 10
~~s chapter [article]; or, k,
bee dedicated or devoted to par
2, Has . . n . s ace or natural use,
. recreational, ope?, P fthe City, shall not
including the ra~nes ~ of or de~eloped or
be sold, leased, spos 'nconsistent with
used in any .m~ne:p~n space, natural
park, recreationa,
l:14
06/26..-e2
15:23
MAGNUSON LAW FIRM ~ 4308818
NO. 940
Gl02
MAGNUSON LAw FIRM
/'~
LICENSED IN Mll\'NESOTA AND WISCONSIN
THEDSSCH OFFICi Btm.DJNO
333 NORlliMAINSlREET · SUlTF.4202 . P.O.80)(438 . STllLWAT5JI.. MN "Of.!
TELEPHONE.; (651)439-9464 · TSl.ICOPJn: (651)439-5641
.
DAVID T. ~IAG"''USON
MARGARET M. MURPtlV
MEMORANDUM
TO:
Steve Russell
FROM:
DATE:
David T. MagnUson~ v'
June 26, 2002
RE:
Staples Field Baslcerball Courl
Tifle Restrictions
The Staples Field basketball court has an interesting history. The entire Block 3 of
Staples and May's Addition to the City of Stillwater was a tax delinquent parcel that was
conveyed to the City by the State in 1938, free of restrictions. After the 2nd World War the .
parcel was subdivided and home sites made available for qualified WW II Vetera.'1S. They were
Edward Britt, Ralph Otte, Robert Swanson, Bill Crowley, James Francis a.,d Hollis Sawyer.
Additionally, the parcel upon which the basketball court was now located was conveyed to
Eugene Gunderson. Mortgages were obtained for home construction and homes aetually built on
all of the parcels except the basketball court parcel.
Several years later the parcel again forfeited to the State for nonpayment of taxes. The
City again obtained a State Deed in 1960 that provided that the land must be used "exclusively
for public recreation purposes." Under State law, title to the property reverts to the State in the
event the parcel is nOl used exclusively as restricted by the conveyance.
.
OS/26/€2
15:23
MAG~.uSON LAW FIRM ~ 43088113
NO. 9413
One exception is made to the law that allows a Cit"t with a mW1icipal development
. authority, such as Stillwater, to convey property free of the deed restrictions for a housing project
. authorized under Chapter 469. It is important to know, however, that a "housing project," under
. the law~ means ~'a work or \U1dertaking to provide decent, sate and sanitary dwellings for persons
.
.
or row income and their families." We would need to negotiate with the State for release of the
deed restrictions in the event we were to convey this parcel for market rate housing.
Further, I checked with the Engineering Department. Sewer and water setvices are not
immediately available to this site. The sewer is located approximately 1 SO feet from the easterly
boundary of the site in the intersection with Everett Street. The water is located approximately
ISO feet north of the site in Wilkins Street.
In summary, therefore, the parcel could not be conveyed for market rate housing without
approval of the State of Minnesota and any sale or change of use of the property would need
approval through the Charter Commission process for the sale of parkland .
DTMljmo
cc: Larry Hansen
2
[;)133
, '
,..
f
. Memo
To:
From:
Date:
Subject:
City Council
Downtown Parking Commission ~
August 15,2002
Main Street Parking Improvement
As you may recall, the Downtown Parking Commission was directed to study the possibility of
extending on-street parking south along Main Street between the South Main Lot and the Oasis.
A consult was commissioned to prepare a study. The results of the study is attached. In
summary, the study establishes MNDOT approval of the concept of 26-36 additional parking
spaces at an estimated cost of$126,000.
The Downtown Parking Commission recommends the City Council consider the project for
inclusion in next years CIP. A possible funding source is proceeds from the Downtown Pay
Parking Program.
. Attachments: Consultant Report.
.
ArSeH
'"
3535 Vadnais Center Drive, S1. Paul, MN 55110-5196
't
651.490.2000
651.490.2150 FAX
transportation
architecture
engineering
enlJironmental
April J 9,2002
RE: Stillwater, Minnesota
Highway 95 Parking Study
SEH No. A-STILL0202.00
.
.1,
Mr. Steve Russell
Community Development Director
City of Stillwater
216 North Fourth Street
Stillwater, MN 55082-4807
Dear Steve:
This letter is a summary of our findings relative to the ability of the City of Stillwater to construct on-
street parking on Highway 95 south of Stillwater's downtown area.
The following issues were identified at the October 25,2001 Parking Committee Meeting:
1. It is desirable to have parking and sidewalk on both sides of Highway 95 from downtown to the
Oasis.
2. It is desirable to include a bus drop-off area near the existing parking lot for riverboat cruises.
Following the Parking Committee meeting, I gathered information which included aerial mapping from.' .
the City, to present to MnlDOT for the necessary approvals to proceed with the development of on-
street parking. On March 1, 2002, you and I met with Rick Arnebeck and Wayne Lemaniak of
MnlDOT and presented the following issues for them to consider.
1. Roadway Width
A. Existing road is 39 to 40-feet wide with 7 to 8-foot marked shoulders.
B. 40 mph design speed requires 10-foot parking lane.
C. Roadway could be widened to provide 5-foot sidewalk and lO-foot parking lane.
D. Northbound Highway 61 in White Bear Lake has an adjacent parking lane which varies from
8 to 11 feet.
E. Parking is allowed on Highway 95 shoulder in Marine on St. Croix during events.
2. Parking Use
A. Consider east side only to avoid cliff/rocks.
B. Speed limit is 40 mph.
C. Traffic speeds would be significantly slower when parking is needed and used.
D. No need for parking in winter.
3. Other Issues
A. Lighting.
B. Bus drop-off on north end.
C. Funding.
.
Short Elliott Hendrickson Inc.
Your Trusted Resource
Equal Opportunity Employer
,,'
i
.
.
.
Mr. Steve Russell
April 19 , 2002
Page 2
In our meeting, MnlDOT indicated it would be d~sirable to have a one-way circulation in the City
parking lot, one driveway being an entrance and the other being an exit. They also indicated that
MnlDOT may be able to assist in finding funding help in future years, although funding through
MnlDOT may be difficult dueto the need to show benefit to the trunk highway. MnlDOT also indicated
that the City should look into developing future parking in the areas of the fertilizer plant and boat
repair. However, you indicated that City plans for these areas are for park use.
After that meeting, the request for on-street parking was referred to Rebecca Lane of MnlDOT for
review. Upon follow-up with her, on March 26,2002, she indicated that she did not see any problems
with the proposal from a traffic signing and pavement marking perspective.
Upon follow-up with Rebecca Lane, she indicated that a construction plan should be prepared and
submitted to Keith Van Wagner for MnlDOT approvals and permits.
At your request, to assist the City in making a decision on whether or not to proceed with this project,
we have compiled the attached estimate to widen TH 95 on the east side to a lO-foot parking lane and
add a 5-foot sidewalk adjacent to the curb with street lighting. The estimated cost for this construction
is approximately $112,000. This does not include administrative and engineering costs. We estimate
that plan preparation would be $14,000.
We estimate that the widening could be done to accommodate from 26 to 36 parking spaces. The
difference is dependent on what MnlDOT would require for sight distance at the driveway locations. If
the maximum number of spaces can be constructed, the cost per parking space would be approximately
$4,050. These spaces would be in addition to a designated bus loading area. It appears that this area
could be established between the two driveways to the existing parking lot.
If the City desires to proceed with the plans and specifications necessary to proceed with the
development of this parking, we would be pleased to provide you with a proposal to accomplish this
work.
If you have any questions with this summary of our findings, please contact me at 651.490.2072.
Sincerely,
SHORTELLIOIT HENDRICKSON INC.
~()
Thomas A. Sohrweide, P.E., P.T.O.E.
Manager, Transportation Engineering
sah
Attachment
f:\wplprojeculnlsti1l'0202'c\russelLaI9.doc
. , " .,
'>
.-
ESTIMATE OF COST .
T.H. 95 PARKING
STillWATER, MN
SEH No. A-STILl0202.00
. CONSTRUCTION QUANITIES
Description Unit Unit Price Quantity Amount
Mobilization L.S. $5,000.00 1 $5,000.00
Clear & Grub tree $300.00 5 $1,500.00
Remove Concrete Curb & Gutter L.F. $3.00 1,025 $3,075.00
Remove Existing Bituminous Pavement S.Y. $3.00 460 $1,380.00
Remove Conrete Pavement S.Y. $5.00 14 $70.00
Sawing Bituminous Pavement L.F. $3.00 1,050 $3,150.00
Salvage & Install Sign, Type C Each $200.00 5 $1,000.00
Common Excavation C.Y. $8.00 525 $4,200.00
Granular Borrow C.Y. $8.00 175 $1,400.00
Topsoil Borrow C.Y. $18.00 100 $1,800.00
Aggregate Base CI.5 - 100% Crushed Ton $10.00 400 $4,000.00
Mill Pavement Edge L.F. $3.00 1,050 $3,150.00
2" Type 41 Bit. Wearing Course (PG 58-28) Ton $36.00 60 $2,160.00
2" Type 31 Bit. Binder Course (PG 58-28) Ton $34.00 60 $2,040.00
2" Type 31 Bit. Base Course(PG 58-28) Ton $34~00 60 $2,040.00
Bituminous Material for Tack Coat Gal. $2.00 50 $100.00 .
Adjust Valve Box Each $200.00 5 $1,000.00
4" Concrete Walk S.F. $3.00 5,600 $16,800.00
Concrete Curb & Gutter, Des. B-618 L.F. $9.00 1,025 $9,225.00
6" Concrete Pavement - Driveway S.Y. $4.00 14 $56.00
Concrete Pedestrian Ramp Each $500.00 1 $500.00
48" High Steel Railing L.t=. $25.00 100 $2,500.00
Furnish & Install Sign, Type C S.F. $30.00 18 $540.00
Traffic Control L.S. $10,000.00 1 $10,000.00
Temporary Easement S.F. $2.50 1,000 $2,500.00
Lighting Unit Each' $2,400.00 6 $14,400.00
Underground Wire, One Conductor L.F. $1.00 3,360 $3,360.00
Feedpoint Each $2,200.00 1 $2,200.00 .
Silt Fence, Preassembled L:F. $1 ~OO 200 $200.00
Sodding S.Y. $2.50 500 $1,250.00
Wood Fiber Blanket S.Y. $2.50 225 $562.50
Seeding Acre $1,000.00 0.10 $100.00
Seed lB. $10.00 10 $100.00
Commercial Fertilizer, Analysis 10-10-10 lB. $2.50 20 $50.00
Subtotal $101,408.50
Plus 1 O~ Contingencies $10,140.85
Estimated Construction Cost $111,549.35
Plus 30% Administrative, legal, Fiscal and Engineering $34,450.65 .
Total Estimated Cost $146,000.00
.
.
.
.'
Memo
To:
From:
Date:
Subject:
Mayor and City Council " /
Steve Russell, Community Development Director I V'"
August 15,2002
Request from Washington County to Sublease their Tower on City Property
for Co-location by Quest Wireless
Background
The City of Stillwater owns the Lily Lake water tower site. In the past, Washington County
entered into an agreement with the City of Stillwater to use the site as the location for a
communications transmission tower (the City recently signed a contact formalizing that
agreement).
The request before the City is for Washington County to sublease their tower on City of
Stillwater land to Quest for use ofthe tower. According to the City's agreement with the County,
the City shares 50/50 in lease proceeds. The term ofthe lease is 5 years renewable for 20 years.
The lease rate is $l,OOO/month fIrst term, $1,250 second term, $1,500 third term and $1,750
fourth term.
Special Use Permit
The Planning Commission held a public hearing and reviewed the request for the co-location use
ofthe tower at their meeting of March 11,2002, and approved the request.
The request is consistent with the City's master land lease with Washington County and has been
approved for a special use permit.
Attachments: Contract between Washington County and Quest, staffreport CPC 3/11/02
Recommendation: Approval of sublease as provided in site use agreement with Washington
County. Subject to City Attorney review and approval.
.
.
.
. ~
l.IJaIE5l'""is now
Qwest:
February 22, 2002
Steve Russell
Community Development Director
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Re: Final Contract with Washington County to Locate Antennae
On the Olive Street Water Tower Compound Sheriff's Tower
Our File No.: MIN 443 D
Dear Mr. Russell:
Enclosed please find a copy of the License Agreement between Qwest Wireless,
LLC (Qwest) and Washington County to locate our antenna and accompanying ground
equipment at the Olive St. Water Tower Compound. This Agreement has been executed
by Qwest and Chief Deputy Steve Pott at (651) 430-7615 has a copy of the Agreement
executed by Washington County. This matter was subject to a public request for bids and
Qwest was awarded the bid at $1,000.00 per month rent payable $500.00 to the City of
Stillwater and $500.00 to Washington County in accordance with the Master Lease
Agreement. Also enclosed, please find a copy of our certificate of insurance naming the
City of Stillwater as the certificate holder.
It is my understanding that this item will be on the Agenda for the August 20,
2002 Stillwater City Council Meeting. Please send me a copy of the Agenda when it
becomes available.
If you have any questions or are in need of further information, please do not
hesitate to contact me.
o Truly Yours,
Oa~e ~eCJ--
Real Estat~~ultant
Qwest Wireless, LLC
Enclosure
UC/wo
.
.
.
1.2
License:
(4)
LICENSOR'S ADDRESS:
Washington County Sheriff s Office
Attn: Chief Deputy
15015 - 62nd Street North
P.O. Box 3801
Stillwater, MN 55082
(5) LICENSED PREMISES: Space on the Tower in the dimensions and locations as
shown on Exhibit B attached hereto.
(6) EQUIPMENT: Any and all the equipment and personal property placed on the
Licensed Premises by Licensee in accordance with Article 4 hereof.
(7) COMMENCEMENT DATE:
(8) EXPIRATION DATE: The date of the expiration of the Master Agreement or of
the expiration of the last renewal term, whichever comes first.
(9) TERM: Sixty (60) months, beginning on the Commencement Date and expiring
on the Expiration Date.
(10) LICENSE FEE: $1,000.00 per month. The License Fee for the first Renewal
Term shall be $1,250.00, and the License Fee for the second Renewal Term shall be
$1,500.00, and the License Fee for the third Renewal Term shall be $1,750.00.
(II) APPLICATION FEE: A nonrefundable payment in the amount of $500.00,
payable by Licensee along with its application for collocation, receipt of which is hereby
acknowledged.
(12) RENEWAL TERMS: Three (3) renewal terms of five (5) years each, subject to
Section 2.2 below.
Exhibits. The following exhibits are attached to this License and are made part of this
EXHIBIT A
EXHIBIT B
EXHIBIT C
EXHIBIT D
Legal Description of the Site
Site and Tower Description - Construction Drawings
Equipment List
Master Agreement or Deed of Record
ARTICLE 2 - AGREEMENT AND USE
2.1 License. Licensor hereby Licenses the Licensed Premises to Licensee, for the placement,
operation and maintenance of the Equipment and for no other purpose, together with ingress and egress to
the Site.
2.2 Term. The Term of the License shall begin on the Commencement Date and shall expire
on the Expiration Date. Upon mutual agreement of the parties in each instance, this License may be
renewed by the parties for the Renewal Terms. The Renewal Terms will be on the same terms and
conditions as set forth herein, except that the monthly License Fee shall be increased as set forth above.
SITE NUMBER MIN 443 0
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WASHINGTON COUNTY
TOWER LICENSE AGREEMENT - SITE tt
WASHINGTON COUNTY
Contract #
Dept Shef)of+-
Div.
Term
.
This Tower License Agreement (this "License") is made and entered into this ~ day of
. . AT ., 200;L, by and between the County of Washington, a county
corporation 0 ized and existing under the laws of Minnesota, ("Licensor") and Qwest Wrreless,
L.L.C., a Delaware limited liability company ("Licensee").
RECITALS
A. Licensor currently owns the tower ("Tower") and leases or licenses the land (collectively,
the "Site") described on Exhibit A attached hereto.
B. Licensee desires to obtain the right from Licensor to use a portion of the building and/or
tower on the Site for the purposes of placing, operating and maintaining on the Site, Licensee's
telecommunications equipment. Licensor is willing to grant such a right to Licensee for such purpose
subject to the terms and conditions set forth herein.
AGREEMENTS
NOW, THEREFORE, in consideration of the foregoing and keeping and performance of the
covenants and agreements by Licensee under this License, Licensor and Licensee hereby agree as
follows:
ARTICLE 1- BASIC LICENSE INFORMATION
.
1.1 Basic License Information. In addition to the terms that are defined elsewhere in this
License, the foUowing terms are used in this License:
(1) LICENSEE: Qwest Wireless, L.L.C., a Delaware limited liability company.
(2)
LICENSEE'S ADDRESS:
Qwest Wireless, L.L.C.
c/o Qwest Real Estate Services
8200 East Belleview, Suite 500
Greenwood Village, Colorado 80111
Attention: PSL Manager/Wireless
(3) LICENSOR: The County of Washington, a county corporation organized and
. existing under the laws of Minnesota.
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2.3 Use. Licensee shall use the Licensed Premises only for the purpose of placing,
maintaining, and operating its Equipment and uses directly incidental thereto. Licensee will not use the
Licensed Premises for any purpose prohibited by any applicable law. Licensee will not commit waste and
will not create any nuisance or interfere with, annoy or disturb any other Licensee of the Site. It is further
understood and agreed that Licensee's right to use the Licensed Premises is contingent upon it obtaining
and continually maintaining in full force and effect, after the execution date of this License, all the
certificates, permits, and other approvals that may be required by any federal, state, or local authorities.
Licensor, at no cost to Licensor, shall cooperate with Licensee in its efforts to obtain such approvals. In
the event that any of such applications should be finally rejected or any certificate, permit, license, or
approval issued to Licensee is canceled, expires, lapses, or is otherwise yvithdrawn or terminated by
governmental authority so that Licensee will be unable to use the Licensed Premises for its intended
purposes, this License shall automatically terminate.
2.4 Nonexclusive. Licensee acknowledges and agrees that Licensor, at its sole discretion,
has the right to grant other licenses, Licenses or rights of use, of any kind or nature, to parties other than
Licensee with respect to the Site; provided that any such uses entered into following the date of this
License shall not unreasonably interfere with Licensee's operation of its Equipment.
ARTICLE 3 - LICENSE FEE
.
3.1 License Fee. Licensee will pay the License Fee to Licensor as payment for the
Licensed Premises. The License Fee will be paid in advance, at Licensor's Address, or to such other
person, firm or place as Licensor may, from time to time, designate in writing, on or before the first day
of each calendar month during the Term of this License, without notice or demand, and without deduction
or offset. If the Term commences on a dayother than the first day of a calendar month or ends on a day
other than the last day of a calendar month, the License Fee for said partial month shall be prorated based
on the actual number of days in that month. Licensee shall deliver to Licensor upon execution of this
License the License Fee for the first month of the License. Any amounts that this License requires
Licensee to pay in addition to the License Fee will be "Additional Fees."
3.2 Utilities. Licensee shall, at its sole cost and expense, arrange for electricity and other
utilities necessary for the operation of Licensee's Equipment to be provided to the Licensed Premises
directly from such providers. Licensee shall have these utilities separately metered and be billed directly
for the use of such services, and shall promptly pay the same when due.
3.3 Taxes or Assessments. In addition to the License Fee, Licensee shall pay additional taxes
or assessments, if any, which may be levied or charged to Licensor as a result of Licensee's use or
occupancy of the Licensed Premises, including but not limited to: (1) uponor measured by the License
Fee, including without limitation, any gross revenue tax, excise tax, or value added tax levied by the
federal government or any other governmental body with respect to the receipt of the License Fee; and
upon this transaction or any document to which Licensee is a party creating or transferring an interest or
an estate in the Licensed Premises. Licensee shall additionally promptly pay when due all personal
property taxes on Licensee's Equipment and personal property on the Licensed Premises and any other
taxes payable by Licensee.
ARTICLE 4 -- ALTERATIONS; OPERATION OF EQUIPMENT
4.1 Licensee's Facilities.
. SITE NUMBER MIN 443 0 3
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(1) Licensee will obtain Licensor's prior written approval, which approval shall not
be unreasonably withheld, for the type, location, mounting and placement of Licensee's Equipment placed
or relocated on the Licensed Premises. All proposed construction and installation performed on the .
Licensed Premises must be reviewed and approved in writ~g by Licensor prior to the commencement of
such construction. All Equipment shall be installed by contractors approved by Licensor and subject to
conditions specified by Licensor, and shall be performed in a good and workmanlike manner and in
compliance with all applicable laws. NotWithstanding the foregoing, after the Commencement Date,
Licensee may add new equipment to the Site, provided that Licensee obtains Licensor's prior written
approval of any such additional. equipment, which approval may be withheld in Licensor's sole discretion.
In the event equipment is added, Licensor and Licensee shall enter into a modification of this License to
add such equipment to the Equipment listed on Exhibit C attached hereto.
(2) Licensee will pay to Licensor all reasonable expenses incurred by Licensor,
including an administrative processing fee and attorney's fees, for any approvals of new equipment
requested by Licensee pursuant to subsection (1) above. Notwithstanding the foregoing, such expense
shall not exceed a total of $750.00 per review.
(3) Licensor's approval of any placement or specifications shall not be construed to
be a warranty or representation that such plan~ or specifications are in conformity With any laws or
ordinances.
(4) Except as set forth in Section 4.1 (1) above, Licensee shall not make or allow to
be made any alterations, additions, or improvements to or of the Licensed Premises.
4.2 Ooeration of Licensee's Facilities.
(1) Licensee shall be responsible, at its sole cost, for the placement, installation,
maintenance and replacement of its Equipment.
.
(2) Licensee shall not remove from the Site any valuable materials, minerals, coal,
oil or gas or any other property not belonging to Licensee.
(3) Licensee shall protect the Licensed Premises from fire, and shall report and
suppress such fires as might occur.
(4)
(5)
the access road.
Licensee shall not allow debris or refuse to accumulate on the Licensed Premises.
Licensee shall comply with all customary practices and courtesies in the use of
(6) Licensee shall operate the Equipment in such a manner that it will not interfere
with or impair the operations of Licensor or other licensees on the Site. In the event Licensor should find
that there is interference with the efficient operation of its existing communications facilities on the Site
(which are in plac~ as of the Commencement Date), because of Licensee's use of the Licensed Premises,
Licensee shall be responsible for immediately removing the cause of such interference.
(7) If, in order to eliminate any interference with the operations of Licensor it is
necessary for Licensor to incur any expense, Licensor shall not be obligated to incur the same unless
Licensee agrees in writing as to its willingness to indemnify Licensor for the full cost thereof. If Licensee
is unwilling to so indemnify or if the cause of interference cannot be removed, either party may terminate
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.
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this License by giving a ninety (90) day written notice of such termination to the other party. Any
License Fee paid in advance shall be prorated to the date of termination.
(8) Licensor shall be the sole judge as to all requirements concerning communication
facilities which it needs or which may be interfered with and as to whether there is, in fact, interference.
Licensor's facilities, as used in this paragraph, shall mean facilities of Licensor, its successors and/or
assigns and the facilities of associated or affiliated companies. Notwithstanding the foregoing, Licensor
assumes no liability whatsoever or responsibility for approval of Licensee's Equipment and does not by
accepting Licensee's evidence of non-interference waive any rights with respect to future interference or
acknowledge the adequacy of Licensee's Equipment for safety or other purposes. Licensee shall not
change or add additional transmitting or receiving frequencies or equipment without submitting revised
Technical Standards for approval. Licensee shall not raise effective radiated power beyond that
authorized by the Federal Communications Commission.
(9) Licensee shall cease operation temporarily or reduce power if required by
Licensor to conduct tests, perform tower work, or make emergency repairs. Such occasions, insofar as
practicable, shall be preceded by notice and shall occur at times mutually agreeable to Li~ensor and
Licensee.
4.3 Modification of Facilitv. If Licensor, by reason of its existing or planned
communications operations, must add, change or improve its facilities at the Site, and would, by reason of
these additions, changes or improvements, either need the Licensed Premises or need Licensee to change
its Equipment in order to prevent any interference with Licensor's facilities, Licensor shall give Licensee
one hundred eighty (180) days' written notice of such need, and Licensee will have the responsibility to
modify, change or correct its Equipment at its solecost so no interference to Licensor's operation shall
exist or to agree to relocate the Licensed Premises to another location at the Site, subject to zoning
approval. If Licensee is unwilling to assume the expense of such removal, modification, change or
correction, this License shall terminate immediately upon written notice by Licensee to Licensor. If
Licensee is unable to secure zoning approval to relocate Licensed Premises at the Site, this license shall
terminate immediately upon written notice by Licensee to Licensor. Any License Fee paid in advance
shall be prorated to the date of termination and the unused portion of any prepaid License Fee shall be
returned to Licensee.
4.4 Mechanic's Liens. Licensee shall not suffer or permit any mechanic's lien, or other lien,
to be filed against the Licensed Premises, the Site, or any part thereof, by reason of work, labor, services
or materials supplied or claimed to have been supplied to Licensee, or anyone claiming under or against
Licensee. If any such mechanic's lien, or other lien, shall at any time be filed against the Licensed
Premises or the Site, Licensee shall cause the same to be discharged of record within thirty (30) days of
the date of filing the same, and if Licensee shall fail to discharge such lien within such period, then
Licensor may, at its option, discharge the same by paying the amount claimed to be due withoutinquiIy
into the validity of the same, and Licensee shall thereupon reimburse Licensor for any payment so made.
If Licensee desires to contest any claim of a lien, Licensee shall furnish to Licensor adequate security of
at least one hundred fifty (150%) percent of the amount of the claim, plus estimated costs and interest
and, if a final judgment establishing the validity or existence of any lien for any amount is entered,
Licensee shall satisfy and pay the same at once, and, upon receipt of notice of payment of any such [mal
judgement, Licensor shall retum any security paid.
4.5 Security. Licensor may from time to time, upon twenty-four (24) hour prior notice to
Licensee, impose such reasonable restrictions on the time and means of access to the Licensed Premises
as Licensor deems necessary for security precautions. Licensee agrees that it will not change locks on
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5
any doors to the Licensed Premises or install additional locks on such doors: Licensee further agrees that
it will not duplicate any keys of Licensor.
ARTICLE 5 - MAINTENANCE
.
5.1 Bv Licensee. Licensee shall operate the Equipment with due cafe and maintain the
Licensed Premises in a safe, clean and sanitary condition. Licensee shall, at:its sole cost and expense,
maintain the Licensed Premises and the Equipment in good repair and condition, exercising due regard
for Licensor's and other licensees' equipment on the Site. All damage or injury to the Licensed Premises
or the Site caused by Licensee, its agents, contractors, employees, or invitees may be repaired, restored, or
replaced by Licensor, at the expense of Licensee. Such expense will be collectible as Additional Fees and
will be paid by Licensee within ten (10) days after delivery of a statement for such expense.
5.2 By Licensor. Licensor will maintain and repair the Site and the Tower in reasonably good
order and condition, except as set forth in subsection 5.1 above.
ARTICLE 6 - INSURANCE AND WAIVER
6.1 Insurance.
(1) At all times during the term of this License, Licensee will carry and maintain, at
its own cost and expense:
(a) commercial general liability insurance for claims for bodily injury or
death and property damage with combined single limits of not less than $2,000,000 per occurrence,
including coverage for premises-operations and contractual liability;
.
(b) insurance coverage on a broad form basis insuring against "all risks of
direct physical loss" on all of Licensee's Equipment and personal property located on the Licensed
Premises and the Site, in an amount not less than their full replacement value;
(c) worker's compensation insurance insuring against and satisfying
Licensee's obligations and liabilities under the worker's compensation laws of the state in which the
Licensed Premises are located, including employer's liability insurance in the limits required by the laws
of the state in which the Licensed Premises are located; and
(d) if Licensee operates owned, hired or non-owned vehicles on the property,
comprehensive automobile liability insurance with a limit of not less than $500,000 combined bodily
injury and property damage.
(2) All such insurance shall be placed with insurers having a "Best's" rating of A-IX
and under such form of policies acceptable to Licensor. Licensee shall forward to Lic,:ensor c~ficates of
insurance evidencing coverage prior to entering onto the Licensed Premises and upon renewal of
coverage thereafter. ,Certificates shall provide that Licensor be named as an additional insured on all
policies (except workers' compensation), that thirty (30) days' prior written notice of material change or
cancellation of coverage shall be provided to Licensor, that coverage is primary and not excess of, or
contributory with, any other valid and collectible insurance purchased or maintained by Licensor, and that
the policy provides severability of interest/cross-liability coverage.
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(3) Licensor's public liability and property damage insurance will not be carried for
the benefit of Licensee, and Licensee will have no right or claim in the proceeds of any such insurance
and no right of indemnity from claims on account of Licensor's insurance.
6.2 Unauthorized Acts. Licensee will not act or permit acts upon the Licensed Premises that
would jeopardize or conflict with fire insurance policies or increase the rate of fire Licensor will carry and
maintain fire and extended coverage covering the Tower. in amounts determined by Licensor in its
reasonable discretion. Licensor may satisfy its obligations hereunder through a program of self-insurance.
6.3 Waiver of Subrogation. Licensor and Licensee each waive any and all rights to recover
against the other, or against the officers, directors, shareholders-, partners, joint venturers, employees,
agents, customers, invitees or business visitors of such. party, for any loss or damage to such waiving
party arising from any cause covered by any property insurance required to be carried pursuant to this
section or any other property insurance actually carried by such party. Licensor and Licensee shall, from
time to time, cause their respective insurers to issue appropriate waiver of subrogation rights
endorsements to all property insurance policies carried in connection with the Tower or the Site or the
contents of either.
6.4 Waiver and Indemnity.
(1) From and after execution of this License, Licensee assumes all risks of its own
operations, and Licensee, its agents, employees and independent contractors shall indemnify and hold
harmless Licensor from and against any and all claims, actions, damages, liabilities and expenses,
including costs and reasonable attorneys' fees, by reason of death or injuries to persons or damage to.
property arising either directly or indirectly out of: (i) the use, occupancy, or enjoyment of the Premises
by Licensee, its agents, employees, or contractors, or any maintenance, repair, work, activity, or other
things allowed or permitted by Licensee to be done or left undone in or about the Licensed Premises, the
Building, or the Site; (ii) the actions or omissions of Licensee, Licensee's agents, servants, contractors, or
employees, or of any other person entering onto the Licensed Premises, the Building, or the Site under
express or implied invitation of Licensee; (iii) any breach or default in the performance of any obligation
of Licensee under this License; (iv) the interference of the Equipment; or (v) any negligent or willful act
or failure to act of Licensee, its agents, employees, or contractors. Licensee shall not, however, be
required to indemnify Licensor to the extent such damages are caused by the gross negligence or willful
misconduct of Licensor. Licensee's obligations under this Section shall survive expiration or earlier
termination of this License.
(2) If the Licensed Premises or the Equipment are destroyed or damaged by any
cause to such an extent or degree that Licensee suffers shut down of service or loss of revenue or
property, Licensor shall not be responsible in any way for loss of such revenue or property. If Licensee
cannot or. chooses not to restore service within 90 days, either party may, at its option and without
liability, terminate this License upon notice to the other party.
ARTICLE 7 - COMPLIANCE WITH LAWS
7.1 Licensee Compliance. Licensee shall comply with all applicable laws and regulations of
any public authority affecting the Licensed Premises and the Equipment and the use thereon and promptly
correct, at Licensee's sole expense (including without limitation payment of any fines or penalties), any
noncompliance. Licensee shall, at its own cost, obtain all Federal, state and local permits and licenses
necessary to operate under this License. If, as a result of License~'s operations or use of said Licensed
. SITE NUMBER MIN 443 D 7
TSl 9151QO
Premises hereunder, any statute, law, ordinance, rule, regulation or requirement is violated, Licensee shall
protect, save harmless, defend and indemnify Licensor, its officers, employees and agents, against and .
from any and all penalties, fines, costs and expenses, including court costs and attorney fees, imposed
upon or incurred by Licensor, its officers, employees or agents, resulting from, or connected with, such
violation or violations, except for tower lighting and marking violations caused by Licensor's negligence
or willful misconduct. As an FCC Licensee, Licensee is required by Part 17 of the applicable FCC. Rules
to ensure that tower structures upon which its radio antennas are located satisfy certain lighting and
marking specifications. As operator of the subject tower, Licensor hereby assumes responsibility for
ensuring that said tower is operated in compliance with all lighting and marking requirements.
7.2 Environmental Matters.
(1) Licensee's Obligations.
(a) Licensee will not cause or permit the storage, treatment or disposal of
any Hazardous Waste in, on, or about the Licensed Premises or any part of the Site by Licensee, its
agents, employees or contractors. Licensee will not permit the Licensed Premises to be used or operated
in a manner that may cause the Site or any part of the Site to be contaminated by any Hazardous Materials
in violation of any Environmental Laws.
(b) Licensee will be solely responsible for and will defend, indemnify, and
hold Licensor, its agents and employees harmless from and against all direct claims, costs, and liabilities,
including reasonable attorneys' fees and costs, arising out of or in connection with: (i) Licensee's breach
of its obligations in this Section; or (ii) Licensee's introduction of Hazardous Materials to the Site.
Licensee's obligations under this Section shall survive the expiration or other termination of this License.
(2) Mutual Obligations. Each party will promptly notify the other party of (i) any .
and all enforcement, cleanup, remedial, removal, or other governmental or enforcement cleanup or other
governmental or regulatory actions instituted, completed or threatened pursuant to any Environmental
Laws relating to any Hazardous Materials affecting any part of the Site; and (ii) all claims made or
threatened by any third party against Licensee, Licensor or any part of the Site relating to damage,
contribution, cost recovery, compensation, loss or injury resulting from any Hazardous Materials on or
about the Site or any part of the Site.
(3) Environmental Assessments. Licensor may, from time to time during the Term,
conduct such environmental assessments or tasks as Licensor deems necessary, provided that Licensor
will give Licensee reasonable prior notice of its entry on the Licensed Premises for such purposes and
will cooperate in minimizing any disruption of Licensee's use of the Licensed Premises as a result of such
activity. Licensor will make available to Licensee copies of any reports or assessments so obtained by
Licensor.
(4) Definitions.
(a) "Hazardous Materials" means asbestos, explosives, radioactive materials, .
hazardous waste, hazardous substances, or hazardous materials including, without limitation, substances
defined as "hazardous substances" in the Comprehensive Environmental Response Compensation
Liability Act of 1980, as amended, 42 V. S. C. Sections 9601-9657 ("CERCLA"); the Hazardous Material
Transportation Act of 1975,49 V.S.C. Sections 1801-1812; the Resource Conservation Recovery Acts of
1976, 42 V.S.c. Sections 6901-6987; the Occupational Safety And Health Act of 1970, 29 V.S.C.
Sections 651 et seq., or any other federal, state or local statute, la~, ordinance, code, rule, regulation,
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order or decree regulating, relating to, or imposing liability or standards of conduct concerning hazardous
materials, wastes or substances now or at any time hereinafter in effect (collectively, "Environmental
Laws").
(b) "Hazardous Waste" means hazardous waste as defined under the
Resource Conservation Recovery Act 00976, 42 U.S.c. SectioIis6901-6987.
ARTICLE 8 - END OF TERM
8.1 Removal. Upon the expiration or other termination of this License, Licensee shall quit
and surrender to Licensor the Licensed Premises in good order and condition, and Licensee shall remove
all of its Equipment. If within thirty (30) days after the termination of this License, Licensee has not
removed its Equipment and property and not restored the Licensed Premises, Licensor may do so and
Licensee shall reimburse Licensor for all expenses or costs for removal and restoration. Licensee's
obligations under this Section will survive the expiration or other termination of this License.
8.2 Holdover. Licensee will have no right to rernairi in possession of all or any part of the
Licensed Premises after the expiration of the Term. If Licensee remains in possession of all or any part of
the Licensed Premises after the expiration of the Term, with the express or implied consent of Licensor:
(a) such holdover will not constitute a renewal or extension of this License for any further term; and (b)
such possession may be terminated by Licensor upon the earliest date permitted by law. In such event,
the License Fee will be increased to an amount equal to one hundred fifty (150%) percent of the License
Fee payable during the last month of the Term, and any other sums due under this License will be payable
in the amount and at the times specified in this License. Except as set forth above, such holdover
possession will be subject to every other term, condition, and covenant contained in this License.
ARTICLE 9-DEFAULT
9.1 Events of Default. The following events are referred to, collectively, as "Events of
Default" or, individually, as an "Event of Default":
(1) Licensee defaults in the due and punctual payment of the License Fee, and such
default continues for 5 days after written notice from Licensor; however, Licensee will not be entitled to
more than 1 written notice for monetary default during any twelve (12) month period, and if after such
written notice any License Fee is not paid when due, an Event of Default will be considered to have
occurred without further notice;
(2) This License or the Licensed Premises or any part of the Licensed Premises are
taken upon execution or by other process of law directed against Licensee, or are taken upon or subject to
any attachment by any creditor of Licensee or claimant against Licensee, and said attachment is not
discharged or disposed of within fifteen (15) days after its levy;
(3) Voluntary or involuntary proceedings under any bankruptcy or insolvency or for
reorganization or arrangement under the bankruptcy laws of the United States or insolvency act of any
state or for the dissolution of Licensee are instituted against Licensee, or a receiver or trustee is appointed
for all or substantially all of the property of Licensee, and such proceeding is not dismissed or such
receivership or trusteeship vacated within sixty (60) days after such institution or appointment;
(4) Licensee purports to assign this License, or sublet all or a portion of the Licensed
Premises, in violation of the terms hereof; or
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(5)
Licensee shall fail to correct and eliminate interference caused by its Equipment;
or
.
(6) Licensee shall fail to perform any" of the other agreements, terms covenants or
conditions hereof on Licensee's part to. be performed, and such nonperformance shall continue for a
period of thirty (30) days after written notice thereof from Licensor to Licensee, or if such performance
cannot be reasonably accomplished within such thirty (30) day period, Licensee shall not have
commenced in good faith such performance within such thirty (30) day period or shall not have diligently
proceeded therewith to completion.
9.2 Licensor's Remedies. If anyone or more Events of Default set forth above occurs then
Licensor has the right, at its election:
(1) To terminate this License, in which case Licensee's right to possession of the
Licensed Premises will cease and this License will be terminated as if the expiration of the Term fixed in
such notice were the end of the Term, and all obligations of Licensor and Licensee shall cease except as
to Licensee's liability as herein provided, and Licensee shall surrender the Licensed Premises and remove
all of its Equipment. If this License is terminated, Licensor will be entitled to recover from Licensee: (1)
the unpaid License Fees that had been earned at"the time of termination; (2) the unpaid License Fees that
had been earned at the date of the judgment awarding damages to Licensor (the "Date of Judgment"); (3)
the unpaid License Fees for the balance of the Term of this License after the Date of Judgment; and (4)
any other amount necessary to compensate Licensor for all the detriment proximately caused by
Licensee's failure to perform its obligations under this License or that in the ordinary course of things
would be likely to result from that failure. The amount referred to in clauses (1) and (2) is computed by
allowing interest at the highest rate permitted by law. The amount referred to in clause (3) is computed
by discounting the amount at the discount rate of the Federal Reserve Bank of Denver at the time of
award.
.
(2) To cure any event of default and to charge Licensee for the cost of effecting such
cure, including without limitation reasonable attorneys' fees; costs, and interest provided that Licensor
will have no obligation to cure any such Event of Default of Licensee.
9.3 Remedies Cumulative. Licensor's rights hereunder shall be in addition to, and not in lieu
of, every other right or remedy provided for herein or now or hereafter existing at law or in equity by
statute or otherwise, including, but not limited to injunctive relief, specific performance and damages.
The exercise or beginning of exercise by Licensor of anyone or more rights or remedies, provided herein
or now or hereafter existing at law or in equity by statute or otherwise, shall not preclude the
simultaneous or later exercise by Licensor of any or all other rights or remedies provided for in this
License or now or hereafter existing. at law or in equity or by statute or otherwise. All such rights and
remedies shall be considered cumulative and nonexclusive.
ARTICLE 10 -- GENERAL
10.1 Casualty. If the Licensed Premises, or a portion of the Tower on the Site necessary for
Licensee's operation of its Equipment, is damaged during the Term of this License by any casualty which
is insurable under standard fire and extended coverage insurance policies, Licensor may, in its sole
discretion, repair or rebuild the Licensed Premises to substantially the condition in which the Licensed
Premises were immediately prior to such destruction. Licensor shall provide written notice to Licensee,
within thirty (30) days from the date of such casualty, detailing whether or not Licensor will rebuild or
repair the Licensed Premise. If the Licensed Premises are damaged to the extent that it would take, in .
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Licensor's reasonable judgment, more than ninety (PO) days to repair, then Licensee may tenninate this
License upon notice to Licensor. If Licensor elects hot repair or rebuild the Licensed Premises, then this
License will tenninate upon notice to Licensee of Ligensor's election.
!
10.2 Condemnation. In the event of a condemnation or other taking by any governmental
agency of the Licensed Premises or a portion of tlie Site or the Tower necessary for the operation of
Licensee's Equipment on the Tower, this License J.,i11 terminate on the date the condemning authority
takes possession of the Licensed Premises. The laward for the Licensed Premises shall be paid to
Licensor, except that Licensee will have the right I to assert a separate claim against the condemning
authority in a separate action, so long as Licensor's award is not otherwise reduced, for (i) moving
expenses, (ii) business interruption, and (iii) improvefuents paid for by Licensee.
I
I
10.3 Effect of Sale. A sale, conveyance ~r assignment of Licensor's interest in the Site or the
Licensed Premises will operate to remove Licensor from liability from and after the effective date of such
sale, conveyance or assignment upon all of the cove~ants, temis and conditions of this License, express or
implied, except those liabilities which arose prior td such effective date, and, after the effective date of
I
such sale, conveyance or assignment, Licensee will look solely to Licensor's successor-in:~interest in and
to this License. This License will not be affected by any such sale, conveyance or assignment, and
Licensee will attorn to Licensor's successor-in-intcirest to this License, so long as such successor-in-
interest assumes Licensor's obligations under the Libense from and. after such effective date.. Any such
I ,
transfer or transfers of title or conveyanceS! shall not disturb Licensee's rights under this License so long
as Licensee is not in default under this License. i
10.4 Subordination. I
I
I .
(a) This License ,and Licensee's rig~ts under this .License are subject and subordinate, to
any ground or underlying lease, license, mortgage, I indenture, deed of trust or other lien encumbrance
(each a "Superior Lien"), together with any rene~als, extensions; modifications, consolidations and
replacements of any such Superior Lien, now or. ~fter the Commencement Date. affecting or placed,
charged or enforced against the Site,. or any portibn thereof or any interest of Licensor in them or
Licensor's interest in this License (except to the extent any such instrument will. exj)I'essly provide that
I
this License is superior to such instrument). This provision will be self-operative and no further '.
instrument of subordination will be required in orderlto effect it. Notwithstanding the foregoing, Licensee
will execute, acknowledge and deliver to Licensor, within twenty (20) days after Written demand by
Licensor, such documents as may be reasonably requested by Licensor or the holdetof any Supenor Lien
I .
to confirm or effect any such subordination. I .
I .
(b) If the Site is located upon re:al property leased or licensed pursuant to a separate
agreement (the "Master Agreement"), this License. is subject and subordinate to all the terms and
conditions o,f the Master Agreement, and all right~ of Licensor thereunder. Except with respect to
payment of License Fee or other amounts owing under the Master Agreement or.as otherwise expressly
provided in this License, Licen. see herebY. agrees tori. comply in all.resPects with. Licel1S()r's Oblig.atl.'o.. ns
under the Master Agreement insofar as the same are applicable to the Licensed Premises. Licenseewill
not cause or allow to be caused any default undeI1 the Master Agreement. Licensee will indemnify
Licensor against any loss, liability, and expenses (in6luding reasonable attorneys' fees and costs) arising
I .
out of any default under the Master Agreement cause~ by LIcensee.
I 0.5 Est""""j Certificates. From time to [time, and within thirty (30) days after prior. written
request by Licensor to Licensee, Licensee will execute, acknowledge and deliver to Licensor, within
thirty (30) days after reql]est, a certificate certifying (a) that this License is unmodified and in fullJorce
SITE NUMBER MIN 443 0 1 i
TSl 9/5100 I
I
and effect or, if there have been modifications, that this License is in full force and effect, as modified,
and stating the date and nature of each modification; (b) the date, if any, to which License Fee and other .
sums payable under this License have been paid; (c) that no written notice of any default has been
delivered to Licensor which default has not been cured, except as to defaults specified in said certificate;
(d) there is no Event of Default or default by Licensor under this License, except for defaults specified in
said certificate; and (e) such other matters as may be reasonably requested by Licensor. . Any such
certificate may be relied. upon by any prospective purchaser or existing or proSpective mortgagee or
beneficiary under any deed of trust of the Site or the Licensed Premises. Licensee's failure to deliver
such a certificate within such time will be conclusive evidence of the matters set forth in it.
10.6 Insbection. Licensor reserves the right to enter, at any time, the Licensed Premises to
inspect the same.
10.7 Abandonment. If Licensor decides to abandon the Licensed Premises, it shall give prior
written notice to Licensee at least one hundred eighty (180) days in advance of such abandonment and
this License will terminate on the date stated within such notice.
10.8 Assignment. Licensee shall not assign this License nor sublet any part or all of the
Licensed Premises without the approval of Licensor, which may be unreasonably withheld in Licensor's
sole discretion. This License shall otherwise inure to the benefit of and be binding upon the successors
and assigns of the parties.
10.9 Limitation on Recourse. Licensee specifically agrees to look solely to Licensor's interest
in the Site for the recovery of any judgments from Licensor. It is agreed that Licensor (and its
shareholders, venturers, and partners, and their shareholders, venturers and partners and all of its officers,
directors and employees) will not be personally liable for any such judgments. The provisions contained
in the preceding sentences are not intended to, and will not, limit any right that Licensee might otherwise
have to obtain injunctive relief against Licensor.
.
10.1 0 Quiet Enjoyment. Licensor covenants and agrees with Licensee that so long as Licensee
pays the License Fee and observes and performs all the terms, covenants, and conditions of this License,
Licensee may peaceably and quietly enjoy the Licensed Premises, and Licensee's possession will not be
disturbed by anyone claiming by, through, or under Licensor.
10.11 Late Pavment Interest. If any payment required by this License is not made within five
(5) days after payment is due, a late rate charge of eighteen percent (18%) per annum or the maximum
rate allowed by applicable law, whichever is less, from the date on which it was due until the date on
which it is paid in full with accrued interest.
10.12 Time of the Essence. Time is of the essence of each and every provision of this License.
10.13 No Waiver. The waiver by either party of any agreement, condition, or provision
contained in this License will not be deemed to be a waiver of any subsequent breach of the same or any
other agreement, conaition, or provision contained in this License.
10.14 Notices. All notices and other communications required or permitted under this
Agreement shall be in writing and shall be given (a) by United States first class mail, postage prepaid,
registered or certified, return receipt requested, (b) by hand delivery (including by means of a professional
messenger service), or (c) by a nationally recognized ovemight delivery service that routinely issues
receipts. Any such notice or other communication shall be addressed to the party for whom it is intended
SITE NUMBER MIN 443 0 12
TSL 9/5100
.
.
.
.
at its address set forth in Section 1 and shall be deemed to be effective when actually received ot refused.
Either party may by similar notice given change the address to which future notices or other
communications shall be sent.
10.15 Licensor's Name. Licensee is prohibited from using Licensor'sname, logo, mark or any.
other identifying symbol as a business reference, in advertising or sales promotion, or in any publicity
matter without Licensor' sprior written consent. .
10.16 Disputes.
(1) Any claim, controversy or dispute, whether sounding in contract, statute, tort,
fraud, misrepresentation or other legal theory, related directly or indirectly to this License, whenever
brought, shall be resolved by arbitration as prescribed in this section. The Federal Arbitration Act, 9
U.S. C. Sections 0 1-15, not state law, shall govern the arbitrability of all claims.
(2) Notwithstanding the foregoing, at Licensor's option, the following claims,
controversies or disputes need not be resolved by arbitration: (i) any action by Licensor that seeks
repossession of the Licensed Premises as part of Licensor's remedy, (ii) any action by Licensor seeking
an injunction or temporary restraining order, and (iii) any action by Licensor seeking. any. prejudgment
remedy.
(3) The arbitration shall be conducted under the then current rules of the American
Arbitration Association (the "AAA"). Where no disclosed claim or counterclaim exceeds $500,000,
exclusive of interest and attorneys' fees, there shall be one (1) arbitrator, who shall be an attorney With at
least ten (10) years' experience in the commercial teal estate field. Inall other cases, there: shall be three
(3) arbitrators, at least one of whom shall be an attorney with at 'least ten (10) years' experience in the
commercial real estate field. Subject to the foregoing, the arbitrator or arbitrators shall be selected in
accordance with AAA procedures from a list of qualified people maintained by the AAA. The arbitration
shall be conducted in the regional AAA office closest to where the claim arose, and all expedited
procedures prescribed by the AAA rules shall apply.
(4) There shall be no discovery other than the exchange of information which is
provided to the arbitrator or arbitrators by the parties. The arbitrator or arbitrators shall have authority
only to award compensatory damages and shall not have authority to award punitive damages or other
noncompensatory damages; the parties hereby waive all rights to and' claims' for monetary awards . other
than compensatory damages. The parties shall share equally the fees and expenses. of the arbitrator or
arbitrators. The non-prevailing party shall pay the reasonable costs and attorneys' fees' of the prevailing
party, as determined by the arbitrator. The decision and award of the arbitrator or arbitrators shall be final
and binding, and judgment on the award rendered by the arbitrator or arbitrators may be entered in any
court having jurisdiction thereof. '
(5) If any party files a judicial or administrative action asserting claims subject to
arbitration as prescribed herein, and another party successfully stays such action or compels arbitra~ion of
said claims, the party filing said action shall pay the other party's costs and expenses incurred in'seeking
such stay or compelling arbitration, including reasonable attorneys' fees.
10.17 Broker. Either party hereto that is represented in this transaction by a broker, agent or
commission salesperson (a "Representative") shall be fully and exclusively responsible for the payment
of any fee, commission or other compensation owing to such Representative, and shall indemnify and
hold the. other party harmless from and against any claim to a fe~, commission or other compensation
SITE NUMBER MIN 443 0
TSl 9/SIDO
13
asserted by such Representative, including reasonable attorneys' fees and costs incurred in defenciing such
claim. .
10.18 Authority. Licensee and the party executing this License on behalf of Licensee represent .
to Licensor that such party is authorized to do so by requisite action of the. board of directors, orpartners,
as the case maybe, and agree, upon request, to deliver to Licensor a.resolution or similar document to that
effect. . . . .
.
10.19 Counterparts. This License may be executed in counterparts, and when each of the
parties hereto has executed and delivered one or more. counterparts this License shall be binding and
effective.
10.20 Entire Agreement. This License embodies the entire agreement between the parties
hereto relative to the subject matter hereof. No amendment, alteration, modification of, or addition to the
License will be valid or binding unless expressed in writing and signed by Licensor and Licensee.
10.21 Severability. If any provision. of this License proves to be. illegal, in;valid or
unenforceable, the remainder of this License will not be affected by such fmding, and in lieu of each
provision of this License that. is illegal, invalid or unenforceable, a provision will be added as Ii part of
this License as similar in terms to such illegal, invalid or unenforceable provision as may be possible and
. be legal, valid and enforceable.
10.22 Captions. The. captions of the. various Articles and Sections of this License are for
convenience only and do not necessarily define, limit, describe or construe the contents of such Articles
or Sections.
10.23 Goveming Law. This License will be governed by the internal laws of the state in which .
the Site is located, without reference to its cpnflict oflaws provisions.
10.24 Recordation. Licensee shall not record this License, . or any memorandum thereof, in the
public records without the prior written consent of Licensor.
10.25 Independent Entities. By executing this Agreement the parties are not establishing any
partnership, joint undertaking, joint venture or any. other fiduciary relationship. Each party is an
independent contractor and shall act solely for its own account.
10.26 Confidentiality
(1) Except to the extent such disclosure is required by applicable laws, Licensee
shall not disclose, and shall ensure that its partners, joint venturers, members, managers, and employees
do not disclose, the License Fee or other terms of this License to any person or entity other than Licensee
partners,joint venturers, members, managers, employees, and professional advisors ("Licensee's Party").
Before any such disclosure to Licensee's Party, Licensee shall notify Licensee's Party of the confidential
nature of the terms "of this License and prohibit further disclosure of same by Licensee's Party.
(2) The parties acknowledge that they have and will make independent business
decisions a.bout the siting and location. of their own equipment. The parties intend to compete. with each
other in all respects of providing wireless communication services and to share confidential information
only to the extent necessary under this License. Each party agrees to share the other party's confidential
information only to those of its employees who need to have knowledge of the information for. the .
SITE NUMBER MIN 443 0 14
TSL 9/5100
.
.
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purpose of carrying out its obligations under this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day
and year first above written.
LICENSEE:
Qwest Wireless, L.L.C.,
a Dela Ii. ted liability company
/.;
By:
Name:
Title:
Date:
SITE NUMBER MIN 443 0
TSl 9/5100
LICENSOR:
The County of Washington, a county corporation
organized and existing under the laws of Minnesota
By: jO/ dLU
Name: Bill Pulkrabek
Title: Board Chair
B~:'e: L-l74
Name~;ames R. Schuq
Title: count~Administrator
Date: ceA O~
. ~'IlIIf'_JII"'1T"",,
15
STATE OF Minnesota
COUNTY OF washington)
)
) 55.
.
I certify that I know or have satisfactory evidence that Bill
pulkrabek and James R. Schug are Xg{the personSwho appeared before me, and said person
acknowledged that (he/she) signed this instrument and acknowledged it to be (hislher) free and voluntary
act for the uses and purposes mentioned in the instrument.
In witness whereof, I have hereunto set my hand and affixed my official seal the day and year
first above written.
(Seal of officer)
~~ O'-:~4
. .
I PATRICIA A. RADDATZ I
NOTARY PUBUC - MINNESOTA
My ecmn. ExpInIa Jan. 31. 2Q05
.~-.Vfl'tN'.v.n:', 111. 1t">>rr.. .-~..t..r .11":;. ."-,,. .......
Notary Public in and for the State of Minnesota
Residing at Washington County
My commission expires:
d3l\O~.
STATE OF JJe~~4~
COUNTY OF ikllM.pj tV
)
) ss.
I that I know or have satisfactory evidence that
11... vJ is the person who appeared before me, and said person
acknowledged that (he/she signed this instrument, n oath stated that (he~she) was authorized to execute
the instrument and acknowledged it as the ~t-. 1.) i~ ('t) uJi"d("~o ~of Qwest Wireless,
L.L.C., a Delaware limited liability company, to be the free and voluntary act of such party for the uses
and purposes mentioned in the instrument.
.
In witness whereof, I have hereunto set my hand and affixed my official seal the day and year
first above written.
AlMA P. FlTZLOFF
Notary Public
Minnesota
My Commis~~ &pires Jan. 31, 2005
. ~~'~""~.,..... "
Notmy~an~fl!lJ.~~~
Residing at 1/J'J1 It -e4 or;/ , s .l1/J
I
My commission expires: /-3 /- c100S.
(Seal of officer)
SITE NUMBER MIN 443 0
TSL 915100
16
.
.
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.
PLANNING APPLICATION REVIEW FORM
CASE NO. SUP/02-12
Planning Commission Date: March 11,2002
Project Location: 2001 Willard Street
Comprehensive Plan District: Single Family
Zoning District: RA
Applicants Name: Qwest Wireless LLC
Type of Application: Special Use Permit
Project Description: A special use permit to co-locate an antenna on an existing
tower (owned by Washington County) on City property.
Discussion: The request is to co-locate an additional antenna on an existing legal,
nonconforming tower next to Lily Lake School. The existing tower is used by
Washington County Sheriffs for emergency services.
The existing tower is structurallysound and support the new additional antenna (see
pictures).
Besides the antenna, a 15' x 16' ground area shall provide a location for antenna related
equipment.
Additional site landscaping is required to screen the tower and utility area from
surrounding residential areas.
Recommendation: Approval
Conditions of Approval:
1. A detailed landscape plan shall be submitted and approved before a building permit
is issued more fully screening the tower and ground equipment area from public
view. A mix of conifers shall be used (trees 6' tall and 30' on center).
Attachments: Application form package.
HPC Action on 3/4/02: +6-0 approval.
~~G
-:>/11 jo 7.-/.
6 ::-(J.
.f-
/
4..VP 104) J ,.
Case No: v II rr
Date Filed: ~ lr / (),.
Fee Paid: ~"tJ
Receipt No.: ~ '1 '1
.
PLANNING ADMINISTRATION FORM
ACTION REQUESTED
Fees
COMMUNITY DEVELOPMENT.DEPARTMENT
. CITY OF STILLWATER
216 NORTH FOURTH STREET
STilLWATER, MN 55082
.x..SpeciaIlConditional.Use Perf!lit $50/200.
_Variance $70/200
_Resubdivision $100
_Subdivision'" $100+501l0t
_Comprehensive Plan Amendment'" $500
_Zoning Amendment'" $300
_Planning Unit Development'" $500
_Certificate of Compliance $70
_Design Review $25
*An escrow fee is also required to the costs of attorney and engineering fees (see attached)
The applicant is responsible for the completeness and accuracy of all forms and supporting material
submitted in connection with any application. All supporting material (i e., photos, sketches, etc.)
submitted with application becomes the property of the City of Stillwater
A site plan is required with applications. Any incomplete application or supporting material will delay tl
application process.
PROPERTY IDENTIFICATION
. Address of Project ~ 00 I \N. Wi \\tlr~ .5t: Assessor's Parcel No.3Z--630-2.<,--12-0033
(GEO Cod
Zoning DistricLR A
., hereby state the foregoing statements and all data, information and evidence submitted herewith in a
respects, to file best of my knowledge and belief, true and correct. I further certify I will comply with file
. permit if it is granted and used. II
Properly OWner W!$Aj~. ~ /St;t[WIlno t-
Mailing AddressjS'()/~-~;z.~ ~-t: . N. .
City - State - Zi~-er .J\tN 55"~"3sa'
Telephone No.lt-sJ) ~3g I Telephone No.
Signature ~ erlf4e...h~~","T 'l1..+J.o.;Nf:. f~ Signatufi
~: S.d~ ~t"oel\40/#r~~e:PDtp.~,e" r~ .
(j"'" I SITE AND PROJECT DESCRIPTION
lot Size (dimensions)/1a. ~ /30 I Total Building fI r a;ea~ square feet
land Area O,~ tlere ec..~. Existing square feet
Height of Buildings: ~i!iE Feet Proposed square feet
. Principal Paved Impervious Area sq';i'Mfeet
Accessory No. of off-street parking spaces
H:\mcn:.l~.::;'.;;;;e:!a\PlANAPP.FRM June 22, 2000
02/19/02 11:49 651 430 7613 ? 96516426942
F.b-OS-02 15:97 From-GWESTSTWI. .SS-MIDWAY 6516426S42
NO.255 ~02
T~DS7 P.D9/D9 F.548
:ilR L:OGt: ~1'lII tla!!i"~)~,,CZ't
.siTDAlId-
.ary.. c$1ate>> crZi~CD
.
PERMIT AUTHORIZATION
To: WashingtOn County
Please sign and return the letter of authorization below to:
QweSl Wireless
426 North Fairview Avenue
St. Paul, MN 55104
Attention: Steven Mangold
as soem as possible to assure rapid ptocessing of this site. Any building pennit applications will be made only
after Ihe required zoning approval process has been completed.
This letter shallllot constinue an agreement to enter a binding lease or option to lease, and neither party shall be
bOlmd with respect to the leasing of the property until a final lease Agreement is .usgotiatec1 and sign~ by both
parries.
ly.
teven old
Qwest Wireless
LETTER OF AUTHORIZATION
To Whom It May Concem:
The UJldmigned hereby authorizes Qwest Wireless, its attorneys, .agenw or n:presentative.s. to make application
for any ~ecess8lY zoning petitions inclwling the filinS of building permit applications.
Very trUly yours, .. .
~~M;'#'-f~-I'~2~~~
Z. -/ , ,. 07..-
DIl=
'tJlmm
.
Page 22 D12S
OIo88'W"'~ ",Le.
425 ~_ Fall.... AiIMIIII
_. - -- ........
~isnow
Owest:
.
February 22,2002
Steve Russell
Community Development Director
City of Stillwater
216 N. 4th St.
Stillwater, MN 55082
Re: Application for a Conditional Use Permit to Locate Antennae
On the Olive Street Water Tower Compound Sheriff's Tower
Our File No.: MIN 443 D
Dear Mr. Russell:
.
Enclosed please find your Planning Administration Form requesting a Conditional
Use Permit by Qwest Wireless, LLC (Qwest) to locate an antenna on the Olive Street
Water Tower Compound Sheriffs Tower. Also enclosed please find a check for the fee
in the amount of $200.00. A Permit Authorization Form has been attached to the
Planning Administration Form and executed by the Washington County Sheriff's
Department authorizing us to seek zoning approval for this application. While Chief
Deputy Steven Pott is away at training, the contact at the Sheriff's Department is Sargent
Bernie Morency at (651) 430-7833. Three copies of II" x 17" and 9 copies of8 ~"x
11" site plans have been enclosed as per your request. An analysis of the requirements
for antennas and towers follows:
This application meets the location preferences for antennas and towers in
accordance with the City Code of Stillwater, Sec 31-4, Subd. 3(2). Initially, we contacted
the Water Department in order to propose location on the Olive Street Water but were
informed by Mr. Jim McKnight that it is the policy of the Water Department not to allow
private carriers on any of the water towers in Stillwater. Then in early 2000 we contacted
the Washington Cy. Sheriffs Department and began working with them to collocate on
the existing Sheriffs Tower. Although this collocation is not on the water tower itself, it
is within the Olive St. Water Tower Compound. Washington Cy. has reached an
agreement with the City of Stillwater regarding the tower and sub-lease of space on the
tower and we are in the process of finalizing a lease with the Washington Cy. Sheriffs
Dept. to lease the space for collocation of antennae and the accompanying ground
equipment. The final terms of this agreement will be subject to review and approval by
the City of Stillwater.
.
This tower is located in a residential district and the requirements under Subd. 4
have been met. Subd. 4(1 )a.does not apply since this will not be a satellite dish. Subd.
4(1)b. is met since the antennas will blend into the existing tower and the only signage
will be those required by law and the equipment manufacturers. Subd. 4(1)c. is met since
the antenna will be located below the top height of the tower and the accessory
equipment will be placed beside the existing equipment house. Subd. 4(1) d-h do not
apply since this tower has been grandfathered as an existing tower under Subd. 9(1) and
~isnow
Qwest:
.
Stillwater CUP Application
Page Two
the tower will continue in its present use, as a supporting structure to antennas, and will
not be structurally altered. A letter by AEC Engineering regarding the structural analysis
conducted on the tower confIrms that the tower will be able to accommodate our antennas
without structural modification and has been enclosed.
Performance standards under Subd. 8. have been satisfied since this application is
a collocation. No interference with existing or planned equipment at the tower will take
place. Please see enclosed letter by RF Engineer Scott Schecklman. In addition, studies
have been conducted by both the Washington Cy. Sheriff s Dept. and the City of
Stillwater confirming that the existing space on the tower will not be needed by them for
additional antennas. Additional sites that were tested which did not meet our RF design
criteria include the Media One Tower, the light standards at the Jaycees Athletic
Complex, and the APT Tower near the Stillwater Recreation Center. The AM Tower will
not work due to interference issues. Qwest meets or exceeds the requirements of all
local, state and federal agencies for its antennas and equipment.
.
In addition, Qwest has satisfied the Conditional Use Permit requirements of Sec.
31-1, Subd. 30. The purpose ofPara.(l) has been satisfied since these antennas will be
integrated into the existing use of the tower as a collocation and the general provisions
have been saitisfied since this application is the use permit review. The required findings
have also been satisfied since the proposed use conforms to the requirements by
collocating on an existing tower for a compatible use rather than constructing a new
tower to accommodate the antennas. Any additional conditions can be made either part
of the Conditional Use Permit or made a condition of the License Agreement which will
be reviewed by the City. Finally, the use will not constitute a nuisance or be detrimental
to the public welfare ofthe community since the tower is already existing and being used
for the same purposes, the transmission and reception of radio signals.
Whereby, Qwest respectfully requests the City of Stillwater to approve the above-
entitled application and issue a Conditional Use Permit. If you have any questions or are
in need of further information, please do not hesitate to contact me at (612)272-0047.
~~ysut~~~_
U~nc~~~~
Real Est~sultant
Qwest Wireless, LLC
Enclosures
.
LJC/wo
.
.
AEC ENGINEERING
400 1st Avenue North
Suite 400
Minneapolis. Minnesota 55401
Phone: (612) 332.8905
Fax: (612) 334-3101
ENGINEERS
INSPECTORS
....
December 13, 2000
Mr. Todd M. Smith
Qwest Wireless, L.L.C.
426 North Fairview Avenue, Room 101
St. Paul, MN 55104
By Fax and US Mail
Fax # (651)642-6942
Re: Tower Analysis
Structural Review Report: Site # Min-443
Lattice Tower - Stillwater, MN
AEC Project Number 200501-3159
Dear Mr. Smith:
AEC Engineering has completed the review of the above existing lattice tower located at Lily Lake Elementary
School in Stillwater, Minnesota. This tower is adequate for the proposed installation of three (3) antennas,
model Ball PCS-DS-17-06507 and associated cables and mounting hardware. AEC conducted the structural
review of the tower using information from a field report and from antenna installation specifications.
.
The existing tower is a steel lattice type with an overall height of approximately 140 feet. The base of the tower
is at ground level. All antennas are to be mounted at centerline elevation of approximately 130 feet above
ground level. At this time there are three existing omni antennas mounted on the tower. These antennas and
associated mounting frames are mounted at 70', 95' and 140' respectively. The analysis includes the loads
associated with these antennas.
The corresponding maximum stresses in the tower legs due to the combined effects of existing loading and
loading due to the proposed antenna installation is within the allowable member capacities as calculated per
AISC.-ASD with an 80 mph wind and Yz" radial ice per ANSlrrtAlEIA-222-F standards.
It will be necessary to assess the impact of any additional antennas to be mounted on the tower by Owest
Wireless or any other companies.
Please call me at (612) 332-8905 if you have any questions or if AEC can be of further assistance to Owest
Wireless on this or other projects.
Sincerely,
~fiG'INC'
Kirk W. Ho k, . .
Structural Engineer
cc: Project File
.
\\MPLS_SERVER\MPLS_ VOL 1\ENG_DA TA\HOME\KWH\3159\certJetter.doc
~
.
Qwest Wireless
426 North Fairview Avenue
St. Paul, MN 55104
Tel: 651-642-6278
FAX: 651-642-6942
llJ.:.WE.Sris now
Qwest.
February 21, 2002
Re: Qwest Wireless' commitment to not interfere with Public Safety
systems at MIN443-D (Washington County Sheriff's Tower)
Larry Coleman:
As you know, Qwest Wireless is proposing to collocate on the Washington
County Sheriffs Tower (MIN443_D) near the intersection of Willard Street and
West Street in Stillwater, Minnesota. This letter is intended to address any
interference concerns about the public safety communications systems.
.
The FCC has licensed Qwest Wireless to operate in Block D of the PCS Band.
Our transmit band is between 1945 -1950 MHz and our receive band is between
1865 -1870 MHz. Qwest Wireless uses COMA (Code ~ivision Multiple Access)
technology in 1.25 MHz wide channels. Our EIRP (Effective Isotropic Radiated
Power) is approximately 400 watts.
Qwest Wireless' radio equipment complies with FCC mandated regulations, and
we will not cause any interference to any other broadcast systems.
Please contact me directly at (651) 642-4808 if you have any questions. Thank
you.
Respectfu lIy,
/p(# A~~~
Scott Schecklman
RF Systems Engineer
.
1
MEMORANDUM
.
TO:
Mayor and City Council
FROM: Shawn Sanders, Civil Engineer
DATE: August 16,2002
SUBJECT: Assessment Roll Preparation and Calling for Hearings for:
2002 Street Improvement Project (Project 2002-02)
Curve Crest Blvd Extension Project for Bradshaw Property (Project 2000-11)
2002 Sidewalk Rehabilitation Project (Project No. 2002-11)
Curve Crest Blvd Industrial Park Lighting Project (Project 2000-13A)
DISCUSSION:
In order for the above projects to be certified to the County this year, the assessment rolls
need to be prepared. It is anticipated that the hearings will be held on October 16th.
RECOMMENDATION:
Staff recommends that Council authorize the preparation of the assessment rolls.
ACTION REOUIRED:
.
If Council concurs with the recommendation, Council should pass a motion adopting the
following resolutions:
1. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT FOR 2002 STREET
IMPROVEMENT PROJECT (PROJECT NO. 2002-02).
2. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT FOR CURVE CREST
BOULEVARD EXTENSION PROJECT FOR THE BRADSHAW
PROPERTY (PROJECT NO. 2000-11)
3. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT FOR 2002 SIDEWALK
REHABILITATION PROJECT (PROJECT NO. 2002-11)
4. RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREP ARA TION OF PROPOSED ASSESSMENT FOR CURVE CREST
INDUSTRIAL PARK LIGHTING PROJECT (PROJECT NO. 2000-13A)
.
RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT FOR
2002 STREET IMPROVEMENT PROJECT
(pROJECT NO. 2002-02)
.
WHEREAS, a contract has been let and costs have been determined for the improvement of
streets and the contract (bid) price for such improvement is $538,000.00 and the expenses
incurred or to be incurred in the making of such improvement amount to $146,595.00 so that
the total cost of the improvement will be $684,595.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to be
$273,838.00 and the portion of the cost to be assessed against benefited property owners is
declared to be 470,757.00.
2. Assessments shall be payable in equal annual installments extending over a period of ten
(10) years, the first of the installments to be payable on or before the first Monday in
January, 2003, and shall bear interest at the rate of five percent per annum from the date of
the adoption of the assessment resolutions.
3. The city engineer shall forthwith calculate the proper amount to be specially assessed for
such improvement against every assessable lot, piece or parcel of land within the district
affected, without regard to cash valuation, as provided by law, and shall file a copy of such .
proposed assessment in their office for public inspection.
4. The clerk shall upon the completion of such proposed assessment notify the council
thereof.
Adopted by the council this 20th day of August 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F . Ward, City Clerk
.
.
.
.
RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT FOR
CURVE CREST BOULEVARD EXTENSION PROJECT FOR
THE BRADSHAW PROPERTY
(Project 2000-11)
WHEREAS, a contra~t has been let and costs have been determined for the improvement of
Curve Crest Boulevard and the contract (bid) price for such improvement is .$262,000.00 and
the expenses incurred or to be incurred in the making of such improvement amountto
$83,700.12 so thatthe total cost of the improvement will be $345,700.12
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to be
$58,516.50 and the portion of the cost to be assessed against benefited property owners is
declared to be $287,183.62.
2. Assessments shall be payable in equal annual installments extending over a period of ten
(10) years, the first of the installments to be payable on or before the first Monday in
January, 2002, and shall bear interest at the rate of five percent per annum from the date of
the adoption of the assessment resolutions
3. The city engineer shall forthwith calculate the, proper amount to be specially assessed for
such improvement against every assessable lot, piece or parcel of land within the. district
affected, without regard to cash valuation, as.provided by law, and shall file a copy of such
proposed assessment in their office for public inspection.
4. The clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Adopted by the council this 20th day of August 2002.
Jay L. Kimble, Acting Mayor
ATTEST:
Diane F. Ward, City Clerk
\"
RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREP ARA TION OF PROPOSED ASSESSMENT FOR
2002 SIDEW ALK REHABILITATION PROJECT
(pROJECT NO. 2002-11)
.
WHEREAS, a contract has been let and costs have been determined for the rehabilitation of
existing sidewalks and the contract (bid) price forsuch improvement is $61,950.00 and the
expenses incurred or to be incurred in the making of such improvement amount to $21,895.00
so that the total cost of the improvement will be $83,845.00
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF' STILLWATER,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the city is hereby declared to be
$41,922.50 and the portion of the cost to be assessed against benefited property owners is
declared to be $41,922.50.
2. Assessments shall be payable in equal annual installments extending over a period of ten
(10) years, the first of the installments to be payable on or before the first Monday in
January, 2003, and shall bear interest at the rate of five percent per annum from the date of
the adoption of the assessment resolutions.
3. The city engineer shall forthwith calculate the proper amount to be specially assessed for
such improvement against every assessable lot, piece or parcel of larid within the district
affected, without regard to cash valuation, as provided bylaw, and shall file a copy of such .
proposed assessment in their office for public inspection.
4. The clerk shall upon the completion of such proposed assessment notify the council
thereof.
Adopted by the council this 20th day of August 2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
RESOLUTION DECLARING COST TO BE ASSESSED, AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT FOR
CURVE CREST BOULEVARD INDUSTRIAL PARK LIGHTING PROJECT
(PROJECT NO. 2000-13A)
WHEREAS, a contract has been let and costs have been determined for the installation of street
lights and the contract (bid) price for such improvement is $18,870.00 and the expenses
incurred or to be incurred in the making of such improvement amount to $2,830.50 so that the
total cost of the improvement will be $21,700.50.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER,
MINNESOTA:
1. The cost to be assessed against benefited property owners is declared to be $21,700.50.
2. Assessments shall be payable in equal annual installments extending over a period of ten
(10) years, the first of the installments to be payable on or before the first Monday in
January, 2003, and shall bear interest at the rate. of five percent per annum from the date of
the adoption of the assessment resolutions.
3. The city engineer shall forthwith calculate the proper amount to be specially assessed for
such improvement against every assessable lot, piece or parcel of land within the district
affected, without regard to cash valuation, as provided by law, and shall file a copy of such
proposed assessment in their office for public inspection.
4. The clerk shall upon the completion of such proposed assessment notify the council
thereof.
Adopted by the council this 20th day of August 2002.
JayL. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
, kc"-f l SE-D
RESOLUTION NO.
RESOLUTION CREATING SEPARATE FUNDS FOR
THE BENEFIT OF THE STILLWATER PUBLIC LIBRARY
EXPANSION PROJECT
WHEREAS, the City of Stillwater, Minnesota is a Home Rule Charter City of the Third
Class existing under to laws of Minnesota ("City"); and the Stillwater Public Library is a Public
Library established and operating in the City pursuant to the laws of Minnesota managed by a
Library Board created under Minn. Stat. S 134.09, ("Library"); and
WHEREAS, the City and Library have envisioned an expansion of the Library (the
"Project") that when complete will benefit the residents of the City and accommodate the
increased populations and the resulting increased use of the Library; and
WHEREAS, the City and the Library have reached an agreement that funds of the City,
obtained through the issuance of its Bonds, will be made available for Library construction on
the condition that private donations are obtained for the Project in the amount of $4,000,000; and
the City has agreed to establish a separate fund or funds for holding the private donations made
to the Library and the City for purposes of the Project.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota, as follows:
Section 1.
Design Fund.
(a) There is hereby created a Library Design Fund to be held by the City into
which shall be deposited all funds received that are designated for preconstruction
activities and which funds the Donors have agreed may be used and drawn upon for
payment of Fund Raising consultations, the preparations of plans and specifications for
the Library expansion, and similar purposes. In order for funds to be deposited in the
Design Fund, the Donor must have acknowledged in writing that the funds will not be
returned to the Donor and that the gift is unconditional.
(b) All earnings on amounts in the Design Fund will remain in the Design
Fund and disbursed only for the same purposes as the principal of the Design Fund.
Section 2.
Construction Fund.
(a) There is hereby created a Construction Fund into which shall be deposited
all donations made to the Library or the City for purposes of construction of the Project.
Amounts or deposits in the Construction Fund shall be disbursed by the City solely for
payment of Project costs relating to the Library Project.
(b) All earnings in the Constructions Fund shall remain in the Construction
Fund.
(c) Each donation made to the Construction Fund must be accounted for by
Donor with the date, amount of the donation, and social security number or federal tax
identification number.
.
(d) If by December 31, 2005 the aggregate amount deposited into the Design
Fund and the Construction Fund has not reached the sum of $3,000,000, and that
contribution pledges for the Project to be collected are less than the amount necessary
that when collected will result in such aggregate amount reaching the sum of $4,000,000,
then in that event, provided that the City has not agreed to finance additional costs of the
Project, the funds in each case must be returned to each Donor with a pro-rata share of
interest actually earned on the Construction Fund.
Section 3. Instruments of Further Assurance. The City covenants that it has not
made, done or executed, and will not make, do or execute any act or thing whereby its interest in
the Design or Construction Fund or any part thereof is now or at any time hereafter impaired, changed or
encumbered in any manner whatsoever, except as may be expressly permitted herein; and that it will do,
execute, acknowledge and deliver or cause to be done, executed, acknowledged and delivered, such
instruments supplemental hereto and such further acts, instruments and transfers as the Library or any
Donor may reasonably require for the better assuring, transferring, pledging, assigning and confirming all
and singular the sums assigned and pledged hereby to the purposes set forth herein.
Section 4. Recording and Filing. The City covenants that it will cause this
Resolution and all supplements thereto and all related financing statements, to be kept, recorded
and filed in such manner and in such places as may be required by law in order to preserve and
protect fully the security of the Donors and the rights of the Library hereunder and under any
other instruments.
.
Section 5. Books and Records. The City covenants that so long as any Funds
deposited hereunder and secured by this Resolution shan be maintained, the City win keep
proper books or records and accounts, in which fun, true and correct entries will be made of all
its financial dealings or transactions in relation to the Project and the payments received. At
reasonable times and under reasonable regulations established by the City, such books shall be
open to the inspection of the Library and any Donors and such accountants or other agencies as
the City may from time to time designate.
Adopted by affirmative vote of all members of the City Council this 20th day of August,
2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
.
RESOLUTION NO.
RESOLUTION CREATING SEPARATE FUNDS FOR
THE BENEFIT OF THE STILL W ATERPUBLICLIBRARY
EXP ANSIONPROJECT
WHEREAS, the City of Stillwater, Minnesota is a Home Rule Charter City of the Third.
Class existing owner to laws of Minnesota ("City"); and the Stillwater Public Library is a Public
\" 'i
Library established and operating in the City pursuant to the laws ofo Minnesota managed by a
Library Board created under Minn. Stat. ~ 134.09, ("Library"); and
WHEREAS, the City and Library have envisioned an expansion of the Library (the
"Project") that when complete will benefit the residents of the City and accommodate the
increased populations and the resulting increased use of the 'Library; and .
WHEREAS, the City and the Library have an reached agreement that funds of the City,
obtained through the issuance of its Bonds, will be made available for Library construction on
the condition that private donations are obtained for the Project in the amount of $4,000,000; and
the City has agreed to establish a separate fund or funds for holding the private donations made
to the Library and the City for purposes of the Project.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater,
Minnesota, as follows:
Section 1.
Design Fund.
(a) There is hereby created a Library Design Fund to be held by the City into
which shall be deposited all funds received that are designated for preconstruction
activities and which funds the Donors have agreed may be used and drawn upon by for
payment of Fund Raising consultations, the preparations of plans and specifications for
the Library expansion, and similar purposes. In order for funds to be deposited in the
Design Fund, the Donor must have acknowledged in writing that the funds will not be
returned to the Donor and that the gift is unconditional.
(b) All .earnings on amounts in the Design Fund will remain .in the Design
Fund and disbursed only for the same purposes as the principal of Design Fund.
Section 2.
Construction Fund.
(a) There is hereby created a Construction Fund into whichshallbedeposited
all donations made to the Library or the City for purposes of construction of the Project.
Amounts or deposits in the Construction Fund shall be disbursedl?Y the City solely for
payment of Project costs relating to the construction of the Library Project.
(b) All earnings in the Constructions Fund shall remain in the Construction
Fund.
(c) Each donation made to the Construction Fund must be accounted for by
Donor with the date, amount of the donation, and social security number or federal tax
identification number.
.
(d) If by December 31, 200_ the amount in the Construction Fund has not
reached the sum of $4,000,000, then in that event, provided that the ,City has not agreed
to finance additional costs of the Project, the funds in each case must be returned to each
Donor with a pro-rata share of interest actually earned on the Construction Fund.
Section 3. Instruments of Further Assurance. The City covenants that it has not
made, done or executed, and will not make, do or execute any act or thing whereby its interest in
the Design or Construction Fund or any part thereof is now or at any time hereafter impaired, changed or
encumbered in any manner whatsoever, except as may be expressly permitted herein; and that it will do,
execute, acknowledge and deliver or cause to be done, executed, acknowledged and delivered, such
instruments supplemental hereto and such further acts, instruments and transfers as the Library or any
Donor may reasonably require for the better assuring, transferring, pledging, assigning and confirming all
and singular the sums assigned and pledged hereby to the purposes set forth hereih.
Section 4. Recording and Filing. The City covenants that it will cause this
Resolution and all supplements thereto and all related financing statements, to be kept, recorded
and filed in such manner and in such places as may be required by law in order to preserve and
protect fully the security of the Donors and the rights of the Library hereunder and under any
other instruments.
Section 5. Books and Records. The City covenants that so long as any Funds
deposited hereunder and secured by this Resolution shall be maintained, the City will keep
proper books or records and accounts, in which full, true and correct entries will be made of all
its financial dealings or transactions in relation to the Project and the payments received. At
reasonable times and under reasonable regulations established by the City, such books shall be
open to the inspection of the Library and any Donors and such accountants or other agencies as
the City may from time to time designate.
.
Adopted by affirmative vote of all members of the City Council this 20th day.of August,
2002.
Jay L. Kimble, Mayor
ATTEST:
Diane F. Ward, City Clerk
.
.
.
.
STILLWATER PUBLIC LIBRARY
223 N. Fourth St.
Stillwater MN 55082
651.439.1675
www.cLstillwater.mn.us/library /
MeVVto
To: Mayor and Members ofthe City Council
From: Lynne Bertalmio, Director
Re: Land Survey of City Property
15 August 2002
The Stillwater Public Library sits on six lots owned by the City of Stillwater. Neither the library
nor the City are aware of any existing survey ofthe property. Before the expansion of the
building can proceed, a land survey is required. In addition, a recent communication from the
Church of the Ascension has raised questions about possible covenants restricting the use ofthe
southern half of lot 3 (on Third St.).
The Stillwater Public Library Board of Trustees thinks that it is important to complete a survey
of the property within the next month. We have received a bid of$5,295 for the survey (see
attached). This expenditure was not included in the library's 2002 budget. At its August meeting,
the Board voted to request that the City Council fund the survey. The library will undertake to
reimburse the City for this expenditure from private funds, which are to be raised later in 2002 or
early in 2003.
Aug-15-02 Ol:58P Rehder & Associates
65]- 452 9.797
Rehder & ./lssociateunc.
P.Ol
CI~'I' El/gIllars, P/'IlIl!t:TS & L,md SlIrvqon
February B, 2002
Revised August 15, 2002
LAND SURVEYING PROPOSAL
Ms. Lynne Berta~rnjo, Director
Stillwater Public _ibrary
223 North 4lh Stree:
Stillwa:er, MN 55082
Site Location:
Stillwater P:.Jb!ic Library, Sti!lwater. MN.
Land Surveying Services and Fees:
Prepare an AL TAlACSM Land Title Survey of current site grades and improvements and those within the
adjacent streets. Tnis Nork will be done in accordance with your Request for Prcposal dated 01/24/00.
Our originai fee quote dated 02/08/CO for this work was fOf $4,965.CO.
Due to ;r.cfeased costs since 08/08/00 we wilt need to increase our fee proposal slightly. The fee to do
this work will be $5,295.00.
Assumptions:
An up to date Tde Commitment will be recljjred in order Ie show easements and street vacaticns of
record.
Reimbursable Expenses and Payments:
Out of poc::<et expense will be bl:led as reimbursable expenses.
Invoices will be submitted monthly for work completec. Payment is expected withir 30 days cf receiPt of
invoice.
We appreciate t11e opportunity to submit this proposal on your project and look fcrNard to working with
you.
Submitted by:
Accepted by:
STIL.lWATER PUBLIC LIBRARY
REHDER & ASSOCIATES, iNC.
/ ,J' A>~.., J ./
/. <:.-C~~~-
AI Rehder, President
By:
.
.
SHO Federal Drivt. S\.iite 2-l{) . Eagan, MInnesota 5512:! . 651-4-52-5051 · Fax: t151-+52-9-;'97 · Emall: info@rehder.com
.
..
. Memo
To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director
August 15,2002
Recommendation Regarding Request to Lease City Property Located at
Mulberry and Second Street for Shared PrivateIPublic Parking
(l/
Background. The City Council received a request to lease the existing, unimproved parking
area located at the corner of 2nd Street and Mulberry Street to John Uppgren who is redeveloping
the old Mulberry Antiques building into office space.
The proposal is for Mr. Uppgren to improve the city owned land and create a 24 car parking lot.
The improved lot would then be used by Mr. Uppren or his tenants during the work week, 8 a.m.
to 6 p.m. The users would purchase downtown parking permits.
The lot would be available for public parking after work hours on weekday, on weekends and
. holidays.
The parking lot would be improved to city standards with drainage, lighting, paving, stripping
and signage. The agreement would be a year to year agreement so the city would have the
flexibility to redevelop the site into a parking structure at some point in the future when
conditions allow.
Downtown Parking Commission Review. The parking commission reviewed the proposal at
their meeting of August 8, 2002 and felt the proposal was mostly beneficial to the city. There are
currently 10 vehicles parking in the area. These parkers would be displaced by the agreement.
The DTPC recommended approval ofthe agreement with the following provisions:
1. The office parkers would purchase a downtown parking permit at $10/month/space.
2. Lease subject to yearly review.
3. The use ofthe building is professional office.
4. Parking lot is available to public after 6 p.m. on weekdays, holidays and weekends.
Recommendation: Direct city attorney to prepare agreement consistent with the proposal and
, above provisions.
Attachments: Proposal for shared parking
.
.
.
e
veteve.-
U~ f2fttj
. '
Arcola
Development Company, LLC
The Honorable Jay Kimble
Honorable Members of the City Council
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
May 8,2002
Dear Mayor Kimble and Members of the City Council,
As you may know, Melissa and I recently purchased the building located at 270 North Main
Street, formerly known as Mulberry Point Antiques. We are already in the midst of a major
remodeling project that will substantially upgrade the building. The project includes new fire
and safety systems, a new passenger elevator, new energy efficient windows, ADA compliant
restrooms and improved entrances. Our intention is to occupy part of the building with our
computer services company, techbarn.com, and lease the remaining floors to suitable tenants.
We hope that our project is but one of a number of future improvements and re-developments
that bring more workers and companies to the downtown area, thus ensuring that downtown
Stillwater remains a great place to visit and work.
To that end, we are seeking your permission to enter into discussions with the appropriate staff to
lease a portion of the city owned property west of our building for the purpose of providing
additional parking. Our intention would be to grade, pave and mark the lot for business use
Monday through Friday and leave it available for public parking after 6:00 PM and on weekends.
We ask that the Council allow us to work with city staff to develop a proposal for formal
submission to the Council. Our goal is to work together to improve parking opportunities for the
public and our tenants. Thank you for considering our offer and allowing us to pursue this
project. We look. forward to your support.
Sincerely, / /
~ c4A~ L/ff~
John & Melissa Uppgren
Arcola Development Company, LLC
PO Box 368
Stillwater, MN 55082
651-275-0962
.
.
.
Arcola
Development Company,. LLC
OUTLINE of PROPOSAL TO LEASE CITY OWNED PROPERTY FOR
DEVELOPMENT INTO A PERMITTED, PUBLIC PARKING LOT
ARCOLA PROPOSAL:
To lease undeveloped, unimproved land from the City of Stillwater to develop a paved, striped
and lighted parking area that would have approximately 20 parking spaces that would be permit
and public parking.
LEASE TERM:
10 years with renewal rights for an additional 10 years
PARKING BREAKDOWN:
Permit Parking Only from 7 AM - 6 PM Monday through Friday
Public Parking from 6 PM - 7 AM and Saturday and Sundays
Arcola Development would purchase all of the permits on an annual basis from the City for this
lot.
COSTS:
$1.00 per year plus all permit fees (Currently $2,400 annually) for the duration of the term
BASIC PROVISIONS:
Arcola Development Company:
· Obtain permits and design approvals from all local authorities
· Install additional storm drains
· Grade, pave and stripe the lost per City standards
· Provide all signage per City requirements
· Provide light standards and wiring per City standards
· Maintain the property in a clean and professional manner
· Plow, sweep and remove snow and other materials as needed
Estimated cost of development: $25,000
.
.
.
City of Stillwater:
· Provide lease terms and conditions
· Provide electricity for the lighting
· Provide usual and customary police coverage
· Provide trash receptacle and collection per customary levels
DISCUSSION:
As the lot currently sits, the site is undeveloped and has an open stream running on the surface of
the gravel top. Approximately 8-10 cars can make use fo the lot due to its underdevelopment.
270 North Main (formerly Mulberry Point Antiques) is expecting to add 20-30 additional cars to
the downtown area on a daily basis once the building renovations are complete (Nov 1, 2002).
These cars would be present during business hours M-F only.
Development of this lot would add additional public parking to the downtown area, and provide
revenue opportunities should the City pursue a metering system.
It is also understood through discussions with the Mayor that this site may be used in future
developments as a parking facility/ramp.
Arcola Development Co would upgrade the lot and bring the service on line un fall of 2002 if
approved by the City.
.
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NEW 24"~ STORM STRUCTURE
----
NEW LIGHT
STRUCTURES
8"~ PVC PIPE TO EXIST STORM
'{' s ,\I
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NEW STORM
STRUCTURE
EXIST PAVING
.
PROPOSED SITE LAYOUT FOR MULBERRY LOT
.
DRAFT 1 - July 25, 2002
.
.
.
f
5'
~
..
~ i
te
DOWNTOWN STILLWATER PUBLIC PARKING
I~I~" I U C~~~ ~Z
FOURTH
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Lowell Park
.
.
-
. >
Development Company,LLC
The Honorable Jay Kimble
Honorable Members of the City Council
City of Stillwater
216 North 4th Street
Stillwater, MN 55082
May 8, 2002
Dear Mayor Kimble and Members of the City Council,
As you may know, Melissa and I recently purchased the building located at 270 North Main
Street, formerly known as Mulberry Point Antiques. We are already in the midst of a major
remodeling project that will substantially upgrade the building. The project includes new fire
and safety systems, a new passenger elevator, new energy efficient windows, ADA compliant
restrooms and improved entrances. Our intention is to occupy part of the building with our
computer services company, techbam.com, and lease the remaining floors to suitable tenants.
We hope that.ourproject is but one of a number of future improvements and re-developments
that bring more workers and companies to the downtown area, thus ensuring that downtown
Stillwater remains a great place to visit and work.
To that end, we are seeking your permission to enter into discussions with the appropriate staff to
lease a portion of the city owned property west of our building for the purpose of providing
additional parking. Our intention would be to grade, pave and mark the lot for business use
Monday through Friday and leave it available for public parking after 6:00 PM and on weekends.
We ask that the Council allow us to work with city staff to develop a proposal for formal
submission to the Council. Our goal is to work together to improve parking opportunities for the
public and our tenants. Thank you for considering our offer and allowing us to pursue this
project. We look forward to your support.
Sincerely,
John & Melissa Uppgren
Arcola Development Company, LLC
PO Box 368
Stillwater, MN 55082
651-275-0962
.
.
.
I
\
t
HU~-J.~-II::I,,- l;::Jf .Lf'':::' HI.' JJt::.1-IH-;;:"J.t::.r<::.f"';.H-'..uUrKt=.
t>.l~ -+..:>'::' rOodi::>
t"""".l::.l.L
BAYTOWN TOWNSHIP
4420 ODEGARD AVE N.
STILLWATER. MN 55082
651-430.4992
Fax: 430-4986
February 4,200 I
'. .v H~tl5~t(/
L f/If'. ~ /
. ~ 1f 1l'11
Chairman. Charles Nichols
Metropolitan Airports Commission
Mirmeapolis-Saint Paullntemational Airport
6040 . 28th Ave. S.
Minneapolis, MN 55450-2799
Re: Lake Elmo Airport
D~ar Chairman Nichols:
It has come to our attention that members and users of Lake Elmo Airport are pursuing
changing the name of that Airport to St. Croix Valley Airport.
This letter is to inform you that the Baytown Board of SuperVisors gives our affirmation
to this change.
Sincerely, -
ffhi.// .6:; ,4)/- ((,,4
Kent Grandlicnard
Chainnun
KG/ph
LOCATION:612 439 7688
RX TIME 08/13 '02 08:11
,
.__._-~_....---
illwater
- -~
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~1
(101; '0
August 15, 2002
Charles Nichols, Chairman
Metropolitan Airports Commission
Minneapolis-Saint Paul International Airport
6040 - 28th Ave. S.
Minneapolis, MN 55450-2799
Re: Lake Elmo Airport
Dear Chairman Nichols:
Sincerely,
Jay L. Kimble
Mayor
.
.
CITY HALL: 216 NORTH FOURTH STillWATER, MINNESOTA 55082 PHONE: 651-430-8800
Memo
. To:
From:
Date:
Subject:
Mayor and City Council
Steve Russell, Community Development Director r
August 20, 2002
Downtown Projects Update
Territorial Prison
· Developer continuing to refine project design based on cultural and historic resources.
· City has request into MnDot to purchase excess Main Street right of way as part of
development site.
· Applied to Met Council for Demonstrative Account Grant to link territorial site by trails and
pedestrian walkways with Loft's site, Main Street Plaza and Lowell Park. ($2.0 million)
· Completed Phase I archeological review of prison site and beginning Phase II on site
investigation scheduled for completion (9-02).
· Held three meetings with State Historic Preservation Office with the developer, historic
preservation staff, city HPC representative and city staff to discuss maintaining historic
character of site with project development.
.
Key Future Steps in Development Process
· Complete historic/cultural investigation.
· Purchase MnDot right of way.
· Developer prepare application plans for city planning review.
· Prepare final development agreement.
· Establish new TIF district (October 2002).
Loft's of Stillwater (old Domino's site)
· Applicant has removed dilapidated buildings (7-02).
· Request state DTED assistance for site clean up (11-02).
· Developer begin discussion of modifying development plans.
Key Future Steps in Development Process
· Negotiate final development agreement.
· Review revised plans, design and use.
Bluff City Lumber/Olive Street Parking Site
· Prepare parking structure preliminary budget and financing plan.
· Initiate new downtown TIF district (October 2002).
· Discuss relocation options with Shorty's (ongoing).
· Receive Met Council Grant to study reuse of Armory ($20,000).
Key Future Steps in Development Process
· Establish relocation plan and TIF district.
\
.
.
,
Memorandum
To:
Mayor and Council
Kim Kallestad, Fire Chief r:t::'
From:
Date:
August 20, 2002
Subject:
Possible Variance to the Fire Code
Liberty on the Lake, 6th Addition, is a planned unit development of residential buildings
varying from three to five dwelling units per building. An agreement was reached with
the developer, Rottlund Homes, in November of 2000 to install fire sprinkler systems in
these dwelling units to compensate for limited fire apparatus access, small driveways, and
tight turning radii.
All attached homes will be separated by two one-hour rated walls and a one-inch air
space, and will be classified as R-3 (single-family-attached) homes by the Minnesota
Uniform Building Code.
The developer plans to install separate N.F.P.A. 13D fire sprinklers in each dwelling unit,
as opposed to one N.F.P.A. 13R fire sprinkler system throughout each group of attached
dwellings.
The N.F.P.A. Sprinkler Code, adopted as part of the Minnesota Uniform Fire Code, does
not technically permit 13D systems in buildings where three or more dwelling units are
attached to each other. Yet, similar buildings are built all the time throughout Minnesota
without any fire sprinklers at all.
A Variance to the Fire Code is requested by Rottlund Homes to accept N.F.P.A. 13D fire
sprinklers in these townhouses as a reasonable level oflife safety and property
conservation in lieu ofN.F.P.A. 13R fire sprinkler systems.
The Fire Chief and Building Official have reviewed this, and recommend Stillwater City
Council pass a motion to, "Recommend State Fire Marshal approval of the Variance".
Council Options:
1. Motion to recommend approval of the variance to the State Fire Marshal. 2. Motion to
recommend denial of the variance to the State Fire Marshal. 3. Motion to defer the
decision to the State Fire Marshal. 4. Take no action.
~
.
Chair:
Call To Order
A2enda:
Minutes:
Treasurer:
Attornev:
STILL WA TERTOWNSHIP
August 22. 2002
F
Doriott
7:00 P.M. Regular Meeting
Approve Minutes: August 8, 2002 - Regular Town'Board
August 14, 2002 - Treasurer Interviews
1. Claims & Checks
2. Report
1. Otchipwe Trails Escrow
2. R.JohnsonLight
,
~
STILLWATER TOWN BOARD MEETING
Town Hall
~Ugust 8, 2002
.
7:00 P.M.
PRESENT: Chairperson Jim Doriott, Supervisors Duane Laabs,
Sheila-Marie Untiedt. Also, Attorney Soren Mattick,
Engineer Paul Pearson, Planner Meg McMonigal and
Treasurer Warren Erickson.
1. AGENDA - M/S/P Untiedt/Laabs moved to adopt the agenda as amended.
(3 ayes)
2. MINUTES - M/S/P Laabs/Doriott moved to approve the 7/25/02 Stillwater
town board meeting minutes as amended. (2 ayes, Untiedt abstain)
The first name of the fire chief was corrected to Kim under treasurer item 3.
3 .
TREASURER -
1. Checks #15872 thru #15897 were approved for payment.
4.
ATTORNEY -
1. George Rydeen was present with an indemnity agreement requesting
. that he be allowed to use the township easement that crosses the
Nestrud property in order to access Rydeen farmland.
The attorney outlined three possibilities for board action: do
nothing and deny the request, open the road and bring it up to
standards for public use, or have an encroachment easement which
would entail permission of the Nestruds whose land the township
easement is on.
2. Otchipwe Trails Escrow - Over $3,700.00 is owed presently. The
attorney will review the subdivision file to see what recourse
we have.
3. The attorney will communicate with Mr. Ronald Johnson re: a
security light. If it is on his property the light must be
hooded.
5. ENGINEER-
1. The map showing calcium chloride application in 2002 was reviewed.
Due to lack of rational for the application, Duane Laabs and Jim
Doriott will review the gravel roads and mark where dust control
is needed for 2003.
6. STONEBRIDGE TRAIL INFORMATIONAL MEETING - A notice will be sent out
for a September 18, 2002 meeting at the City of Stillwater.
7. STORMWATER POLLUTION - Duane Laabs will talk to Kathy Schmoeckel about
having a stormwater pollution presentation at the October 3, 2002 planning
commission meeting.
tIl~. QUARRY EXPANSION - Bryan Burch was present to alert the board members
11'0 the proposed placement of a quarry across the St. Croix River in Somerset
~'\
Stillwater Town B6ard Meeting - 8/8/02
Page Twoc
that may have ~ significant visual and auditory impact on Stillwater
Township. Duane Laabs will make a trip with. Bryan to scope out the .
situation.
9. PARK - The projec:t managers will be at the next meeting. In the
meantime the park shelter platform is to be installed within two weeks.
The park shelter is being investigated and the parking lot and basketball'
court surfaces are in pr6g~ess.
10. LANDSCAPING - A deadline of September 12 is set for the Eagle Scout
proj ect. If nothing happen's, a back up plan of having the work done
'professionally will take effect.
11. PLANNER ~ Meg McMonigal has taken a new job with Brooklyn Park.
McCombs Frank Roos Associates ,is attempting to hire another planner t,o
work wi th the township. In the meantime Theresa Green'fleld will help,
us out but will not be able to attend meetings.
12. ADJOURNMENT - M/S/P Doriott/Untiedt moved to adjorn the meeting at
8:30 p.m. (3 ayes)
Clerk
Chairperson
.
Approved
I
.~
.
.
.
STILLWATER PUBLlCLIBRARY
223 N. FOURTH ST.
STILLWATER MN 55082-4806
(651 ) 439-1 675 FAX (651) 439-001 2
FYI
Board of Trustees Meeting Agenda
Tuesday, August 13,2002, 7 P:M.
1. Call to Order
2. Adoption of the Agenda
3. Communications and Public Commentary
4. Consent Calendar
A. Adoption of Minutes+
B. Payment of Bills
C. Monthly Activity Report+
D. Other Activity Reports*
E. Web Site Usage Report*
F. Director and Other Staff Reports+
G. Financial Report *
H. Policy Review - Information Services Policy*
A+
I
A
5.2003 Budget Request - Budget Hearing, Tuesday, August 20,4':30P.J;.1.
A+
6. FundraisingCampaign
A. Resolution Establishing a Building Fund
B. Board of Trustees Fundraising Roles and Responsibilities
C. Board Financial Commitment
D. Campaign Co-Chair Job Description
E. Campaign Steering Committee Job Description
F. Fundraising Policies
G. Report of Progress to Date
A*
A+
1+
A+
A+
1*
I
7. Building Expansion
A. Building Advisory Committee Charge
B. Job Description
C. Building Advisory Committee Makeup
D. Survey Funding
A+
A+
D+
D+
8. Community Committee and Task Force Structure
D+
9. MLAConference, St.Paul, September, 26, 27, 28
I
10. Supervising Librarian Job Description
A. Information Services Supervisor
B. Youth Services Supervisor
A+
A+
11. Committee Reports
12. Other .
13. Adjournment
I
If you are unable to attend this meeting, please call Ann (ext. 17) before 5 P.M. on Monday, August 12,
2002.
A=Action Item I=Information Item D=Discussion Item
+= Document in Packet *= Document to be Distributed at Meeting #=Document Previously
Distributed
Agenda Item 4. A.
STILLWATER PUBLIC LIBRARY
223 N. FOURTH ST.
. STILL WATER, MN 55082-4806
651439-1675 FAX 651 439-0012
.
Board of Trustees Meeting Minutes
Tuesday, July 9, 2002
Present:
Bill Fredell, Bill Hickey, Rick Hodsdon, Dick Huelsmann, Victor Myers, Jessica
Pack, ML Rice, Brian Simonet, Andrea Tipple
Absent:
Staff Present: Lynne Bertalmio; Carolyn Blocher
1. Canto Order
The meeting was called to order by President Hickey. '
2. Adoption of the Agenda
by Rice.
The agenda was adopted with a. motion by Myers and a second
3. Communications and Public Commentary Director Bertalmio shared a compliment
from a patron, some items from the suggestion box and a memorial gift from the family of
Sherman Crane and an offer from a couple celebrating their 50th anniversary to designate the
library as recipient of gifts they receive.
4. Consent Calendar Item H was pulled from the Consent Calendar agenda. The Consent
Calendar was then adopted including payment of bills totaling $16,637.78. Motion by Rice
and second by Tipple.
Item H-Policy Review - Internet Public Use and Safety Policy The following was
moved by Huelsmann and seconded by Tipple: To the extent there are significant changes to
a policy, a sub-committee as determined by the director will study the policy and make
recommendation to the full Board. The motion passed.. Given that, board member Hodsdon
and Assistant Director Blocher will meet to look over the proposed Internet Public Use and
Safety Policy and make recommendations to the Board.
.
5. Lumberjack Days Parade Participation Director Bertalmio gave an update regarding
the LumbeIjack Days Parade and library participation in that event.
6. 2003 Budget Request The Budget Request is due to the City in July.
A. Operating Budget After a discussion, it WCis moved by Huelsmann and seconded
by Fregell to approve the request for the 2003 Operating Budget. The motion passed.
B. Capital Budget After a discussion, it was moved by Fredell and seconded by
Myersto approve the Capital Budget Request as amended during the discussion. The
motion passed.
.
.
.
.
page 2
7. Fundraising Campaign
A. Contract with Fundraising Counsel
Board members received a copy of the contract for services with C-3 Consulting,
Inc. The next step with this contract is to consult with the City Attorney.
B. Schedule A consulting schedule was shared and will be updated regularly.
C. Establishing a Building Fund
Bertalmio and Huelsmann will be meeting with the City Attorney.
E. Fundraising Policies: Naming Rights, Gift Walls, and other
The Fundraising Committee is looking for more thoughts on this.
F. Board Financial Commitment
A pledge statement will be distributed at the next Board meeting. We all need to
be able to say that the Board members have contributed to the library expansion.
8. Building Expansion
A. Steps in Process, Schedule, & Budget Information was shared on this topic.
B. Building Advisory Committee Makeup
Board members offered suggestions for members of the Building Expansion
Advisory Committee. Rice offered to draft a committee charge for Board
consideration.
C. Completion of the Building Program
A motion by Huelsmann and a second by Myers authorized President Hickey and
Director Bertalmio to negotiate a contract with David Smith in the range of
$10,000 to $15,000. The motion passed.
9. ALA Resolution on the Use of Filtering Software
motion by Fredell and a second by Myers.
This resolution was endorsed with a
10. 2002 Capital Budget Release, part IV It was moved by Myers and seconded by Rice
to request the release of$23,000 of2002 capital funds for tuckpointing, HV AC equipment,
carpeting repairs and roof repairs.
11. Committee Reports
All handled within the agenda.
12. Other
The Board discussed appropriate responses to the letter from Ascension.
13. Adjournment
The meeting adjourned at 9:15 p.m.
~UG-09-2002 11:37
7:00 p.m. I.
7:05 p.m. II.
7:10 p.m. Ill.
7:10 p.m~ IV.
7:15 p.m. V.
7 :20 p.m. VI.
LOCATI ON :
CITY OFOPH
CITY OF OAK PARK HEIGHTS
TUESDAY, AUGUST 13, 2002
eIn COUNCIL MEETING AGENDA
7 :00 P.M.
P.04/05
Call to Order/pledge ~f Allegiance/A.pproval of Agenda
.
Department/Council Liaison Reports
A. Planning Commission
B. parks Commission
c. Cable Commission
D . Water Management Organizations
E. Other Liaison/Staff reports
1. P ar,ty in the Park Report
2. Fall Clean-up Remi~d~I - September 28, 2002, 8:30 a.m. ::- 1:00 p.m.
Visitors/Public C~mment
ReCycling Award
This is 0111 opportunity for the public to address,the Council 'With questions or concerns onieeueenot pa.rt of
the reguLu :lgenda.. (Please limit comments t~ 3 minutoll in length.) .
Conse~t Agenda (Roll Call Vote)
A. . Approve Bills & Invesi:ments ,
B.' Approval of City Council Minutes -July 23,2002
C. Receive Presby~erian Homes and V alley Senior Services Alliance, Wedand
Delineation Report: Update .
D. ApproveBudget Amendment for Part-time Summer Intexn
E. Approve Budget Amendment and Hiring of Temp~~ary Employee
F. Approve Tree Removal and Tree Planting ,
G. Approve Appoin~ent of Election Judges
H. Receive Preliminary Housing Performance Score from Met Council
1. Receive CDBO Update
J. Approve Phosphorus Fee ResolutiOn , .
K. AppIove Fire Inspection ServicfJ Agreement
Public Hearings
..
A. Wellhead PrOtection Plan
N ew Busines~
A.
B.
C.
D.
valley Branch Watershed 'District Nomination
Oakgreen Villas'Concept P.U.D.
Continuation of Snow Removal Con-l:ract
Approve Compuier Upgrade plan
.
RX TIME 08/09'02 10:58
~uu-~~-~~~~ ii'~(
'-- 1 I I Ur Ut-'H
J-' . Id:V05
.
E.
F.
G.
H.
I.
J.
Safe & Sober Gran't Application and Resolution
NSP/Xcel Energy Conditional Use Permit Compliance Issues
Request for Petition to Detach from Lake Elmo and Annex to oak Park Heights
Set 2003 Council Goal Session
2003 Budget Work Session
Acting Administraior Memorandum of Underst<mding
8:00 p.m. VII. Old Busine~s
A. 2002 Budget Review
B. 4 Way Stop Sign at Oak park Blvd'/58th S-I:reet and Oakgreen Avenue
C. Outside/Fenced Storage Area
8:35p.m. VIII. Adjournment
Socia/gathering at either App/t.!btZB 's 0; Joseph '8 Family Restaurant to follow
.
.
LOCATION:
RX TIME 08/09 '02 10:58
TOTRL P.05
Chair: Doriott
Call To Order
Agenda:.
Minutes:
Treasurer:
Attorney:
Planner:..
Engineer:
Cieri\::
fw.pl~: 8:00 PM
Stillwater Township
August 8, 2002
7:00 p.m.
Regular Meeting, Stillwater Town Hall
Adopt
Approve Minutes: July 25,2002 Regular Town Board Meeting
1. Questions For Treasurer Applicants
2. Checks \ Claims
1.
1.
I. Calcium Chloride
2. Stonebridge l'rail Speed Limit Hearing (?)
3. Stonnwater Pollution
1. Misc.
1.
Old Business: 1. Treasurer Interviews
TIDYn Han Issues: 1. Landscaping Update
New Business:
Adjourn
08/01/2002
Pat Bantli
~,
.
.
.
. .'
.
.
.
July 25, 2002
STILLWATER TOWN BOARD MEETING
Town Hall
7:00P.M.
PRESENT:, Chairperson Jim Doriott, Supervisors David Johnson, Duane Laabs and
Ken Laboda. Also, Attorney Tom Scott, Treasurer Warren Erickson,
Planner Meg McMonigal and Police Chief Steve Nelson.
1. AGENDA - M/S/P LaabslLaboda moved to adopt the agenda as amended. ,(4 ayes)
2. MINUTES - M/SIP Laboda/Johnson moved to approve the 7111102 Stillwater Town
Board Meeting minutes as written. ( 4 ayes)
3. TREASURER -
1. Claims #1417 through 1434 and checks #15839 through 15840 and #15855
through 15871 were approved for payment.
2. Warren Erickson gave the Treasurer's report.
3. Larry Hanson, CitY of Stillwater Administrator, and'Ken'Kalstad, Fire Chief,
were present to discuss the fire contract. The Board expressed' appreciation for
the service provided by the City of Stillwater and thanked their representatives for
the opportunity to d~cuss the contract and other fire issues.
4. TreasurerApplications- Interviews will take place on August 14 starting at 7:0Q
p.rn. with 15 minutes set aside per candidate. The clerk will notify the applicants.
An alternate date may need to be selected aswell.
4. PEACE OmCER - Police Chief Steve Nelson reported on his activities. There was a
discussion regarding people selling vegetables on property they do not own. The,col1Sensus was
to allow the state patrol to monitor if the activity is on state right of way.
5. MEDINGER POSITION RENEW AL - Barbara Medinger was present to discuss her
reappointment as representative for the Brown's Creek Wat~rshed District. She was asked to
keep the Board updated on any issues that affect Stillwater Township.
M/S/P LaabslLaboda moved to ~pprove Barbara Medinger as ourrepresentativeJor the Brown's
Creek Watershed District. The clerk will send a letter to Washington County acknowledging the,
Board's position. (4 ayes)
6. OTTO BERG PARK - Project Managers Kathryn Roberts and Jim Hiniker were present
to discuss the project. The various amenities and prices were discussed.
o Shelter - M/S/P JohnsonILaabs moved to accept the Johnson bid of$34,358 forthe shelter to
be constructed in white color with green roof. (4 ayes) '.
o Basketball court - M/S/P Laabs/Johnson moved to approve the Brockman bid of$7,040 for
blacktop and the Finley bids of$3,600 for adjustable baskets ,and $1,950 for sealcoating and
striping for a total of$12,590. (4 ayes) "
o BasebaWsoftball area-
Stillwater Town Board Meeting -7/25/02
Page 2
. Site work - M/S/P Laboda/Johnson moved to award the site work bid of $9,850 to,
Rick Fuhr.
. Backstop- M/S/P LaabslLaboda moved to approve the backstop bid of $2700 to .
First Quality Fence as well as the bid 0~$128 to gate the existing fence. (4 ayes)
o Parking and path to shelter - M/S/P Johnson/Laabs moved to accept the Brockman bid, of
$8,616 for the creation and paving of the original plan parking lot and pathway system to the .
shelter. (4 ayes) .
o Equipment - M/S/P) Laabs/Johnson moved to approve the Johnny Johnson bid of $5,462 for
new equipment including 5 tables, 2 players benches, 3 waste containers, 2 grills and 1 shelf
table.
7. DEBORAH WAGNER -Deborah Wagner and Mary Kaye were present to discuss issues
with a 2.2 acre lot between their properties that had recently been sold to a builder. Theywete
especially concerned about drainage. Planner Meg McMonigal explained thanhe builder will
need to submit a survey and prove that this is at least a 1 acre buildable site. She will write to the
real estate broker outIing the conversations she has had and reiterating the restrictions on the
property.
8. ATTORNEY - M/S/P LaabslLaboda moved to approve the Sterleli<rinke deed per the
attorney's recommendation. (4ayes)
9. PLANNER - The planting oftrees at the tower site will be completed in September.' The
County is holding a $12,000 bond for the landscaping.
10. ELECTION JUDGES - M/S/P LabodaILaabs moved to appoint election judges for the
2002 primary and general elections as follows: Elaine Bartholmy,Kate Carlson, Karen Garley,
Joyce GeW, Flora Holmberg, Judy Josephson, Joyce Larson, Helen Olsen, Cheryl Raleigh, Eda
SamdahI, Deborah Sinclair, Denise Swager, Christine Tubbs, Julie Wasser and head judge Kathy
Schmoeckel. .(4 ayes)
.
11. LEGAL NOTICES - The Stillwater Gazette is no longer publishing legal notices in their
Wednesday special paper. The clerkhas been using the Stillwater Gazette as well as the Valley ,
Life paper to ,publish notices. The clerk will Write to ,the Gazette expressing the disappointment
of Stillwater Township with their decision.
12. JOINT BOARD UPDATE -'- Ken Laboda and David Johnson reviewed issues covered at
the last joint board meeting including the Boutwell South development, commercial development
on the west side of county road 5 and the Liberty Square commercial buildings and town homes
at county roads 12 and 15.
13. MARINE WMO - David Johnson reported on the recent meeting where a possiblejoint
meeting with May Township was discussed. He mentioned a boat flotilla to take place on
August 1 at 4:00 at Marine Landing as an educational opportunity for board members.
.
.
.
.
Stillwater Town Board Meeting - 7/25/02
Page 3
14. MINNESOTA INFORMATION MEETING - Duane Laabs will attend the ''Minnesota
in Infonnation Age" meeting on September 4 and will report back.
15. ADJOURNMENT - M/SIP Johnson/Laboda moved to adjourn the meeting. (4 ayes)
The meeting was adjourned at 10:30 p.rn.
Clerk
Chairperson
Approved
Diane Ward
From:
Sent:
To:
Subject:
Pat Raddatz [Pat.Raddatz@co.washington.mn.us]
Thursday, August 08,2002 12:12 PM
Wally Abrahamson
Washington County Board Agenad - 8/13/02
.
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
August 13, 2002 * 9:00 a;m.
1. 9:00 - Roll Call
Pledge of Allegiance
2. 9,: 00 - Comments from the Public
Visitors may share their concerns with the Coun'ty Board ofCommis'sioners on any issue that
is on or not on the agenda. The Chair will direct ,the County Administrator to prepare
responses to your concerns. You are encouraged not to be ~epetitious of previous speakers
and to limit your address to five minutes. The Chair reserves the right to limit an
individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentati ve. The Chair may also limit the number of individual presentations on 'any
issue to accommodate the scheduled agenda items. '
3. 9:10 - Consent Calendar
4. 9:10 - Public Hearing * Housing and Redevelopment Authority * Barbara Dacy, Executive
Director
Issuance of Housing Revenue Bonds *'Woodland Park Apartments Project
.
5. 10:00 - General Administration * Jim Schug, County Administrator
A. R.H. Stafford Library Update * Richard Gauger, Project Manager
B. Request by City of Oakdale to Cost Share in. Purchase of Parcel of Land to Preserve as
Open Space/ Recreation
6. 10:45 -Commissioner Reports * Comments - Questions
This period of time shall be used by tne Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, or raise
questions to the staff~ This action is not intended to result in substantive board action
during this time. Any action necessary because 'Slf discussion will be scheduled for a
future .board meeting. '
7. Board Correspondence
8. 11:00 - Adjourn
9. 11:15 - 2003 Budget Hearings
- Public Health and Environment
- Transportation and Physical Development
*~**********************************************************************************
Meeting Notices
.
August 13 - Mental Health Advisory
1
4:00 p.m., Washington County Government Center
August 14 * Metronet
12:00 p.m., 1619 Dayton Avenue * St. Paul
August 14 * MICA
411(:00 p.m., Kelly
August 14 - Rush
3: 30 p.m., White
Inn * St. Paul
Line Corridor-Task Force
Bear Lake City Hall
**************************************************************"**********************
Washington County Board of Commissioners
Consent Calendar * August 13, 2002
Consent Calendar items are generally defined as items of routine ,business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate, action.
The following items are presented for ~oard approval/adoption:
Administration
A. Approval of contract with John Kciul, d.b.a., Capitol Gains, for legislative liaison
services.
Human Resources, Employee Safety & Risk Management
B. Approval to substitute a supervisory position of Associate Group Manager in the County
Library for a vacancy of a Librarian II position.
C. Approval of .4 F.T.E. Special Project Bailiff position in the Sheriff*s Office through
December 31, 2003.
Public Health and Environment
.. Approval and execution by Board Chair and Administrator of agreements with the cities
of Woodbury and Forest Lake f6r distribution of curbside recycling funds.,
Transportation & Physical Development
E. Approval of resolution, award current Woodbury Library remodeling project to Jorgenson
Construction, Inc. the lowest responsible bidder, in the amount of $569,000 conditioned
upon the execution of a contract as approved by law.
Pat Raddatz, Administrative Assistant
Washington County
Phone: (651) 430-6014
e-mail: pat.raddatz@co.washington.mn.us
.
2
Diane Ward
From:
Sent:
To:
Linda Engh [Linda.Engh@co.washington.mn.us]
Thursday, August 15, 20021:12 PM
bruecr@aol.com; Dennis Hegberg; ddengstrom@aol.com; jjkaul@aol.com;
tworiversclt@aol.com; vkeating1@attbLcom; chip@cLforest...lake.mn.us; ..
mcreager@ci.hugo.mn.us; Diane Ward; bjohnson@ci.woodbury.mn.us;
don.jones@co.ramsey.mn.us; judy.brown@co.ramsey.mn.us; Tom Adkins; RickBackman;
Cassie Biondolillo; Linda Bixby; Sally Borich; Nancy Brase; Robert Crawford; Marv Erickson;
Sue Fennern; Bogdan Filipescu; Jim Frank; Rose Green; Joanne Helm; Judy Honmyhr; Scott
Hovet; Doug Karsky; Debbie Kenney; Cindy Koosmann; Jon Larson; Mary McGlothlin; Barb
Milles; Mary Nicklay; Larry Nybeck; Robert Olson; Molly O'Rourke; Daniel Papin; Twyla
Pennel; Suzanne Pollack; Lucia Roberts; Cindy Rupp; Delaina Shipe; Ilene Simonson; Patrick
Singel; Joan Sprain; Don Theisen; Cindy Thibodeau; Rachel Triemert; Kathy Trombly-Ferrin;
Kristin Tuenge; Jennifer Wagenius; Marcia Wielinski; Don Wisniewski;
csherry@commonhealthclinic.org; rhstaff@concentric.net; jpfranklin@csi.com;
townclerk@denmarktownship.org;, cityoflakeland@isd.net; rtuhrmann@macavsat.org;
'Lori. h iggins@mail.house.gov; higg5@msn.com; abecker@pioneerpress.com;
mdivine@pioneerpress.com; Ibrink@pressenter.com; stwgztte@pressenter.com;
district4nurses@prodigy.net; bjarney@qwest.net; Myra Peterson; bstrub@spaar:com;
citybayport@uswest.net; k.fritze@visi.com; maanderson@visi.com; toren@visi.com; Jan
Brewer; Jim Wells; bdacy@wchra; JKetchum@wm.com;john.wertish@xcelenergy.com
Robert ~ockyear; Judy Steltzner
County Board Agenda - August 20, 2002
Cc:
Subject:
Washington County Board of Commissioners
14949 62nd Street North
Stillwater, MN 55082
Washington County, County Board Agenda
August 20, 2002 * 9:00 a.m.
1. 9:00 - Roll Call
Pledge of Allegiance
.
2. 9:00 - Comments from the Public
Visitors may share their concerns with the County Board of Commissioners on any issue that
is on or not on the agenda. The ,Chair will direct the County Administrator to prepare
responses to your concerns. You are encouraged not to be repetitious of previous speakers
and to limit your address to five minutes. The Chair resei:-,ves the right to limit an
individual*s presentation if it becomes redundant, repetitive, irrelevant, or overly
argumentative. The Chair may also limit the number of individual presentations on any
issue to accommodate the scheduled agenda items.
3. 9:10 - Consent Calendar
4. 9:10 - Continuation of Public Hearing - Housing and Redevelopment Authority
Barbara Dacy, Executive Director
5. 9:30 - Public Health and Environment * Mary McGlothlin, Director
West Nile Virus and LaCrosse Encephalitis Update '
6. 9:50 - General Administration * Jim Schug, County Administrator
7. 10:00 - Commissioner Reports * Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on
committee activities, make comments on matters of interest and information, 'or raise
questions to the staff. This action is not intended to result in substantive board action
during this time. Any action necessary because of discussion'will be scheduled for a
future board meeting.
8. Board Correspondence
.
1
9. 10:15 - Adjourn
10. 10:15 * 11:00 Board Workshop with Public Health and Environment
Presentation of Washington County Comprehensive Groundwater Plan
11. 11:15 - Budget Hearings
.ourt Administration
ounty Attorney
12. 12:00 - Lunch
13. 12:30 - Budget Hearings (continued)
Court Services
Sheriff
Library
Washington Conservation District
Meeting Notices
August 20 - HRA Board Meeting
3:30 p.m. - 1584 Hadley Avenue North - Oakdale City Hall
August 20 - Public Health Advisory Committee
5:30 p.m. - Washington County Government Center
August 21 - Plat Commission
9:30 a.m. - Washington County Government Center
August 21 - Transportation Advisory Board
2:00 p.m. - 230 E. 5th St./ Mears Park Centre * St. Paul
August 22 - Community Corrections
7:30 a.m. - Washington County Government-Center
M-ugust 22 - Workforce Investment Board
~:30 a.m. - Historic Courthouse, 101 West Pine - Stillwater
August 26 - Library Board
6:30 p.m. - 1010 Heron Avenue North - Oakdale
***********************************************************
Washington County Board of Commissioners
Consent Calendar * August 20/ 2002
Consent Calendar items are generally defined as items of routine business, not requiring
discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar
item(s) for discussion and/or separate action.
The following items are presented for Board approval/adoption:
Administration
A. Approval to reappoint John T. Lynch to the Comfort Lake-Forest Lake Watershed District
Board of Managers for a three-year term expiring September 22/ '2005.
B. Approval of project recommended by County Administrator for funding through the 2001
County-wide Missio~Directed Budget Savings Pool (MDB).
Community Services
C. Approval of amendments to the Washington County 2002 Annual Action Plan required by
HUD.
~nformation Services
~. Approval of a Consulting Services Agreement for Washington County Information Services
2
staff to provide system software support and maintenance upgrades to Chisago County for
their Automated Law Enforcement Records Tracking System (A.L.E.R.T.S.).
Sheriff
E. Approval of site lease agreement with the City of Forest Lake for installation of
radio communications facilities.
Transportation and Physical Development
;.'
F. Approval to award bid for construction on CSAH 15 and 80th Street to Tower Asphalt,.
Inc., lowest responsible bidder, in the amount of $21~027.70, conditioned upon the-
execution of a contract as approved by law.
G. Approval to award bid for snow removal for the 2002-2003 snow season toF. M.
Frattalone Excavating and Grading, Inc., the most qualified responsible bidder,
conditioned upon the execution ofa coritract as approved by law.
;.
Linda Engh
Washington County Administration
Phone: 651/430-6010
E-mail: linda.engh@co.washington.mn.us
: ~
II.
3
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SITE DESIGN:
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MARINE ON ST. CROIX, MN 55047
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June 2 t, 2002